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cp04-26-1983 cHUTCHINSON CITY CALENDAR 40 WEEK OF APRIL 24 - TO APRIL 30 1933.' WEDNESDAY -27- NATIONAL- SECRETARY'S -DAY 7 :30 p.m. Airport Zoning Board Meets SUNDAY -24- (Gary Plotz gone - Monday, April 25 and Tuesday, April 26) MONDAY -25- 1:45 p.m. Bid Opening - Truck Bids 2:00 p.m. Bid Opening - 1983 Project Bids - COUNCIL CHAMBERS - 7 :30 p.m.- Public Facilities Task Force Meeting - UPSTAIRS AUDITORIUM, CITY HALL THURSDAY FRIDAY -28- -29- TUESDAY -26- 7:30 p.m. City Council Meets SATURDAY -30- a 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 26, 1983 A . Call to Order - 7:30 P.M. Invocation - ,j3. Consideration of Minutes - Regular Meeting of April 12, 1983 Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. ✓(a) Surface Improvement of Oakwood Lane In Oakwood Addition Acton - Motion to close hearing 5. Communications, Requests and Petitions via) Consideration of Request by Fire Marshal to Attend Two Conferences Action - Motion to approve - Motion to reject i(b) Consideration of Request by Parks & Recreation Board for Appraisal of Sunny's Antiques Property Action - Motion to reject - Motion to approve appraisal ✓(c) Consideration of Recommendation by Parks & Recreation Board to Hold 1983 Roller Skating In Civic Arena Action - Motion to reject - Motion to approve /(d) Consideration of Request by City Engineer to Attend Minnesota Public Works Association Spring Conference On May 19 -20, 1983 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ✓(a) Resolution No. 7378 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt v/ b) Resolution No. 7379 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ,/(a) Monthly Financial Statement - March 1983 Action - Order by Mayor received for filing _,(b) Minutes of Senior Advisory Board dated January 14, 1983 Action - Order by Mayor received for filing ,/(c) Minutes of Airport Zoning Board dated March 24, 1983 Action - Order by Mayor received for filing ✓(d) Minutes of Planning Commission dated March 15, 1983 Action - Order by Mayor received for filing ./Ce) Minutes of Tree Board dated March 15, 1983 Action - Order by Mayor received for filing .tf) Minutes of Park & Recreation Board dated March 21 1983 Action - Order by Mayor received for filing 8. Unfinished Business v(a) Consideration of Awarding Bid(s) for Two Pick -up Trucks (DEFERRED APRIL 25, 1983) Action - Motion to reject - Motion to approve and award bid /(b) Consideration of Awarding Bid for 1983 Tree Removal and Stump Removal (DEFERRED APRIL 4, 1983) Action - Motion to reject - Motion to approve and award contract ✓(c) Consideration of Petition to Remove Timed Parking Limit In Parking Lots Behind Main Street (DEFERRED APRIL 12, 1983) Action - ✓(d) Report On Franklin Street Improvement By City Engineer (DEFERRED MARCH 22, 1983) Action - Motion to reject - Motion to approve - Motion to waive readings and adopt Resolutions v(e) Consideration of Reserving Parking Place for Liquor Store Employee(s) (DEFERRED APRIL 12, 1983) Action - 0 t 0 4(f) Consideration of Setting Bid Date for Second Avenue Street Improvement (State Aid Project) Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution 9. New Business ✓(a) Consideration of Delinquent slater and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service J(b) Consideration of Assessment Policy for Street Improvements Action - Motion to reject - Motion to approve J(c) Consideration of Assessment Policy On Curb and Gutter Improvements Action - Motion to reject - Motion to approve J (d) Consideration of Adoption of State Building Code and New Fee Schedule Action - Motion to reject - Motion to approve - Motion to waive first readings of Ordinance No. 6/83 and 7/83 and set second readings for May 10, 1983 J(e) Consideration of Project 83- 01 -15, First Avenue Southwest Action - Vtf) Consideration of Application for License to Sell Cigarettes At Retail by Rodney & Carol Horrmann Action - Motion to reject - Motion to approve and issue license y/�g) Consideration of Advertising for Street Department Maintenance Materials Action - Motion to reject - Motion to approve and authorize advertising for bids vth) Consideration of Request for Conditional Use Permit Submitted by Gary and Joan Plotz with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution Y(i) Consideration of Request for Sign Variance(s) Submitted by Gary and Joan Plotz with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution J(j) Consideration of Request for Conditional Use Permit Submitted by Miller Properties with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution ,/(k) Consideration of Request for Preliminary and Final Plat As Submitted by Loretta McDonald for McDonald's Seventh Addition with favorable recommendaion of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution 41) Consideration of Request for Conditional Use Permit Submitted by Larry Sorenson with favorable recommendaion of Planning Commissions with contingency Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution V(m) Consideration of Request for Preliminary and Final Plat as Submitted by John Miller for California Addition with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution �(n) Consideration of Request for Zoning Reclassificaion As Submitted by John Miller with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance No. 8/83 and set second reading for May 10t 1983 '(o) Consideration of Request for Conditional Use Permit As Submitted by City of Hutchinson with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution ✓(p) Consideration of Request for Annexation by Anthony W. Machtemes with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution - Motion to request public hearing by Minnesota Municipal Board ,Aq) Consideration of Recommendation by Parks and Recreation Director for Installation of Fence At North Park Action - Motion to approve - motion to reject ✓(r) Consideration of Naming Park In Schmidtbauer's Second Addition Action - Motion to reject - Motion to approve name J(s) Consideration of Proposed 1984 Street Improvements and 1983 -87 Maintenance Improvement Assessment Action - Motion to reject - Motion to approve - Motion to waive readings and adopt Resolutions 4 -4- i E �(t) Consideration of Appeals for Assessment Roll 152 (Parking Assessment Appeals) Action - Motion to reject - Motion to approve stay of 1983 payment and authorize signing stipulation Au) Consideration of Stipulation On Kable- Thompson -Saar Special Assessment Appeals Action - Motion to reject - Motion to approve - Motion to authorize Mayor and City Clerk to sign proposed stipulation ✓lv) Consideration of Ordering Preparation of Assessment Rolls and Setting Assessment Hearing for 1983 Construction Projects Action - Motion to reject - Motion to approve - Motion to waive readings and adopt Resolutions J(w) Consideration of Parking Assessment for Caroline Anderson Action - Motion to reject - Motion to approve - Motion to set a public hearing date ,/(x) Discussion of Special Assessment Appeal by Walt Kelley Action - V(y) Consideration of Off -Sale Malt Liquor Licenses: 1. Mike's Mobil 2. The Gas Hutch 3. Southtown Mobil 4. Applebaum's, Inc. 5. Tom Thumb 6. Warehouse Grocery Action - Motion to reject - Motion to approve and issue licenses Jz) Consideration of On -Sale Malt Liquor Licenses: 1. Crow River Country Club 2. Christy's 3. Godfather's Pizza 4. Gold Coin Restaurant 5. J's Pizza Garten 6. T. L. Scalawags 7. Pizza Hut, Inc. Action - Motion to reject - Motion to approve and issue licenses 10. Miscellaneous 4(a) Communications from City Administrator -5- 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 1. is -6 41 1 a • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 12, 1983 1. CALL TO ORDER Mayor DeMeyer called the regular meeting to order at 7:30 P.M., with the fol- lowing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City At- torney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Tim Maland. 3. MINUTES The minutes of the special meetings of March 16, 1983 and April 1, 1983, regular meeting of March 22, 1983 and bid openings of March 28, 1983 and April 4, 1983 were approved as presented upon motion by Alderman Beatty, seconded by Alderman Mlinar and unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF APPOINTMENTS: 1. DAVID DOELGER - HOSPITAL BOARD 2. ROLAND EBENT - PLANNING COMMISSION 3. ROY JOHNSEN - TREE BOARD 4. IVAN LARSON - TREE BOARD 5. LORRAINE DUMMER - TRANSPORTATION BOARD It was moved by Alderman Carls, seconded by Alderman Beatty, to ratify the above - stated appointments. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR REDUCED SPEED ZONE ON NORTH HIGH DRIVE Police Chief O'Borsky reported that a change in the speed zone on North High Drive would require an engineering and traffic investigation by the Highway Department. It was his recommendation to direct the Street Depart- ment to erect appropriate signs in the area of Burns Manor Nursing Home which would warn drivers of any potential hazard. In addition, the Police Department would patrol the area and enforce the speed limit on that street. C�' COUNCIL MINUTES APRIL 12, 1983 Following discussion, Alderman Carls moved to approve the recommendation of the Police Chief to direct the Street Department to erect signs on North High Drive. Motion seconded by Alderman Mlinar. The motion was amended by Alderman Carls to direct Director Ralph Neumann to consult with Administrator Mavis Geier at Burns Manor to determine the wording on the signs. Alderman Mlinar seconded the motion, and it unanimously carried. (c) CONSIDERATION OF PETITION FOR SURFACE IMPROVEMENT ON OAKWOOD LANE BY PROPERTY OWNERS The City Engineer reported the City had received a petition from all the property owners on Oakwood Lane requesting a permanent surfaced road. The estimated cost for the project would be $12,350.00 After discussion, the motion was made by Alderman Mlinar, seconded by Ald- erman Gruenhagen, to approve surface improvement on Oakwood Lane. Motion approved unanimously. It was moved by Alderman Mlinar to waive readings and adopt Resolution No. 7360 entitled Resolution Declaring Adequacy of Petition and Ordering Prepa- ration of Report and Resolution No. 7361 entitled Resolution Receiving Re- port and Calling Hearing On Improvement for April 26, 1983 at 8:00 P.M. Motion seconded by Alderman Beatty and carried unanimously. (d) CONSIDERATION OF REQUEST FOR USE OF LIBRARY SQUARE AND BANDSHELL AND ASSISTANCE FROM STREET DEPARTMENT ON MAY 7, 1983 FOR SPRING COMMUNITY CLEAN -UP The fifth spring community clean -up will be held on May 7, 1983. The Cham- ber of Commerce has requested permission to use the bandshell in Library Square and assistance from the Street Department to remove bags of litter. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to approve the request. Motion unanimously approved. (e) CONSIDERATION OF PETITION TO REMOVE TIMED PARKING LIMIT IN PARKING LOTS BEHIND MAIN STREET A petition containing 79 signatures of downtown employees was presented to the City Council. The petitioners requested the three hour time limit in parking lots behind Main Street be removed. Iverne Hartsuiker reported a traffic survey was taken during the month of March which revealed there was parking available on Main Street while some of the parking lots sat empty. In response to the question of why the time limit was put on the parking -2- COUNCIL MINUTES APRIL 12, 1983 lots, it was pointed out that the parking restrictions were implemented based upon input from store owners. After discussion, Alderman Beatty moved to turn the matter over to the Police Chief for a study and recommendation to the Council. Motion seconded by Ald- erman Mlinar and carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye and Mayor DeMeyer voting nay. It was noted that the Mayor did not object to presenting the issue to the Police Department, but he felt it should be addressed to the property owners and community. (f) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE CHARGE BY HARTWILL LACK It was moved by Alderman Mlinar, seconded by Alderman Beatty, to approve the request. During discussion it was noted that the income exceeded the allowed income. The motion and second were withdrawn and the motion died. Alderman Carls moved to direct the City Administrator to seek further in- formation on the application and report back to the City Council at the next meeting. Motion seconded by Alderman Mlinar and carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 1/83 - AN ORDINANCE GRANTING PERMISSION TO ARTHUR BENJAMIN, SR., DOING BUSINESS IN THE CITY OF HUTCHINSON, MINNESOTA TO OPERATE AND MAINTAIN A BELOW GROUND STORAGE AREA ON FIRST AVENUE SOUTHWEST IN THE CITY OF HUTCHINSON The motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to waive the second reading and adopt Ordinance No. 658. Motion approved unani- mously. (b) ORDINANCE NO. 2/83 - AN ORDINANCE GRANTING PERMISSION TO ARTHUR BENJAMIN, SR., DOING BUSINESS IN THE CITY OF HUTCHINSON, MINNESOTA, TO OPERATE AND MAIN- TAIN A LOADING RAMP WITHIN THE STREET RIGHT -OF -WAY ON FRANKLIN STREET IN THE CITY OF HUTCHINSON Alderman Beatty moved to waive the second reading and adopt Ordinance No. 659. Motion seconded by Alderman Gruenhagen and unanimously carried. (c) ORDINANCE NO. 4/83 - AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUTCHINSON, MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF Following discussion, it was moved by Alderman Gruenhagen, seconded by Ald- erman Beatty, to waive second reading and adopt Ordinance No. 660. Motion carried unanimously. -3- COUNCIL MINUTES APRIL 12, 1983 (d) ORDINANCE NO. 5/83 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP After discussion, the motion was made by Alderman Mlinar to waive second reading and adopt Ordinance No. 661. The motion was seconded by Alderman Carls and unanimously carried. (e) RESOLUTION NO. 7359 - ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman Carls, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 7359. Motion approved unanimously. (f) RESOLUTION NO. 7362 - RESOLUTION OF APPRECIATION FOR LILA WESTPHAL Following discussion, Alderman Beatty moved to adopt Resolution No. 7362. Motion seconded by Alderman Mlinar and carried unanimously. The motion was made by Alderman Mlinar, seconded by Alderman Gruenhagen, to approve the retirement of Lila Westphal effective June 15, 1983. Motion unanimously approved. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S REPORT - MARCH 1983 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF TRANSPORTATION BOARD DATED SEPTEMBER 15, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED FEBRUARY 24, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) REPORT ON FRANKLIN STREET IMPROVEMENT BY CITY ENGINEER (DEFERRED MARCH 22, 1983) The City Engineer presented cost estimates for the Franklin Street improve- ment project. -4- • COUNCIL MINUTES APRIL 12, 1983 After discussion, Alderman Beatty moved to adopt a Resolution ordering preparation of a report on Franklin Street. The motion failed for lack of a second. Alderman Carls moved to direct the City Engineer to report back at the next Council meeting with additional information of cost to the property owners if the City uses state aid approach and also proposed changes in the existing policy so that residential used property is not assessed com- mercial rate for a nine -ton street even though zoned commercial. Motion seconded by Alderman Mlinar and carried unanimously. (b) CONSIDERATION OF AWARDING BID FOR GARAGE PORTION OF BRETZKE PROPERTY (DEFERRED MARCH 28, 1983) Mayor DeMeyer reviewed the three bids received for the garage portion of the Btetzke property. Building Official Homer Pittman cautioned the bidders that the wall to the north of.the five overhead doors was too close to the property line. There- fore, the building code would not allow an opening. However, an overhead door could be installed on the east side of the building. It was reported by City Attorney Schaefer that he had contacted the League of Cities and received an affirmative response that the City could sell property on contract for deed. Following extensive discussion, Alderman Beatty moved to reject all three bids and continue with the present intended use for parking. Motion sec- onded by Alderman Mlinar. The motion was amended by Alderman Beatty to reject all three bids for the property. Alderman Mlinar declined to second the amended motion as presented. The motion was then amended by Alderman Beatty that the City reject all three bids on the garage portion of the Bretzke property. Alderman Mlinar seconded the amendment,and the motion unanimously carried to amend the motion. The motion carried unanimously to reject the bids. (c) DISCUSSION OF SALE OF TWO VACANT LOTS (LOTS 11 S 12, BLOCK 3, SELCHOW- JORGENSON SUBDIVISION) (REQUESTED BY ALDERMAN KENNETH GRUENHAGEN) (DEFERRED MARCH 16, 1983) The item was withdrawn from the agenda. (d) CONSIDERATION OF AGREEMENT BETWEEN TEMPLE LODGE NO. 59 AND THE CITY OF HUTCHINSON The site of the Masonic Temple Lodge No. 59 had been proposed as part of the parking program. The agreement between the Lodge and the City of Hutch- inson states the terms and conditions of the purchase agreement previously entered into by both parties. -5- COUNCIL MINUTES APRIL 12, 1983 Mr. Jim Hanson requested that the Masonic Lodge be granted permission to keep the cornerstone from the building when it is demolished for a parking lot. Alderman Gruenhagen moved that the cornerstone from the Lodge building be turned over to the former owner at the time of demolition. Motion seconded by Alderman Mlinar and carried, with Aldermen Gruenhagen, Beatty, Carls, and Mlinar voting aye and Mayor DeMeyer voting nay. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to approve and authorize the Mayor and City Administrator to sign the agreement between the Temple Lodge No. 59 and the City of Hutchinson. The motion carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye and Mayor DeMeyer voting nay. (e) CONSIDERATION OF LIQUOR STORE REMODELING (REQUESTED BY ALDERMAN TED BEATTY) Manager Chuck Nelson reported the roof on the liquor store needed repair. He presented five estimates to fix the leaking roof. After discussion, the motion was made by Alderman Mlinar to accept the pro- posal from McDonald's Roofing in the amount of $6,242.50 to insulate and waterproof the roof, with a five -year guarantee. Motion seconded by Alder- man Gruenhagen and unanimously carried. (f) CONSIDERATION OF ADVERTISEMENT FOR BIDS FOR MEDIUM -SIZED PICKUP WITH TOPPER FOR RECREATION DEPARTMENT City Administrator Plotz reported the City Council had authorized advertis- ing for a station wagon for the Recreation Department. However, it was felt that a pickup would have more use than a station wagon. Following discussion, Alderman Beatty moved to approve and authorize adver- tising for bids on a pickup for the Recreation Department. Alderman Gruen- hagen seconded the motion, and it carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF HIRING TWO PART -TIME POLICE OFFICERS The motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to approve hiring two part -time police officers. Motion unanimously approved. (b) CONSIDERATION OF REQUEST BY PROPERTY OWNERS TO INSTALL BITUMINOUS SURFACING FOR PERMANENT STREET IMPROVEMENTS 40 • COUNCIL MINUTES APRIL 12, 1983 All of the abutting property owners on Sherwood Cirlce from Jorgenson Street to the boundary requested permission to hire a private contractor to put in bituminous surfacing for a permanent street improvement. The improvements would be paid by the property owners. After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Beatty, to approve the project. Motion approved unanimously. Alderman Beatty moved that the Engineering Department keep a record of time spent on the project and bill the project for said amount of time and work involved. Motion seconded by Alderman Gruenhagen and carried, with Aldermen Gruenhagen, Beatty, and Mlinar and Mayor DeMeyer voting aye and Alderman Carla voting nay. (c) CONSIDERATION OF AUTHORIZING CITY STAFF TO SUBMIT A CONDITIONAL USE PERMIT FOR A FENCE ALONG SOUTH SIDE OF WASHINGTON AVENUE PURSUANT TO SCHOOL DISTRICT REQUEST The City Attorney stated the City would have to request a conditional use permit since it is city -owned property where the school wished to place a fence. The fence would be erected for safety reasons to protect school children, and the cost of the fence and maintenance would be paid by the school district. It was his opinion that placing a fence along the pro- posed area would not impair the area as a park. Following discussion, the motion was made by Alderman Mlinar to approve authorization to proceed with a public hearing on the required Conditional Use Permit for the proposed fence. The motion was seconded by Alderman Carls and carried unanimously. (d) CONSIDERATION OF RESERVING PARKING PLACE FOR LIQUOR STORE EMPLOYEE(S) (REQUESTED BY ALDERMAN TED BEATTY) Alderman Beatty commented on a proposal to reserve parking spaces behind the liquor store for employees to park. It was moved by Alderman Beatty to turn the request over to the Police De- partment for a study and recommendations along with the parking petition. Motion seconded by Alderman Gruenhagen and carried, with Aldermen Gruen- hagen, Beatty, and Mlinar voting aye and Alderman Carls and Mayor DeMeyer voting nay. (e) CONSIDERATION OF RECOMMENDATION OF INSURANCE CONSULTANT REGARDING AUTHORIZATION FOR BIDDING PROCEDURE, BID OPENING AND BID AWARD DATE City Administrator Plotz reported the insurance consultant from Risk Control, Inc. submitted a recommendation on the bidding procedure for insurance poli- cies. An advertisement for bids would be placed in the local newspaper -7- COUNCIL MINUTES APRIL 12, 1983 immediately and bids opened on June 21, 1983. The specifications would be available on or about April 15, 1983, and the award of bid would be made at the Council meeting of June 28, 1983. Alderman Gruenhagen made the motion to approve and authorize advertising for bids on June 21, 1983. Motion seconded by Alderman Carls and carried unanimously. (f) CONSIDERATION OF OLD PLOWMAN BUILDING CORNERSTONE In 1946 James Williams built the building now known as the old Plowman build- ing. One of his sons requested the cornerstone from the building when it is demolished for a parking lot. Following discussion, the motion was made by Alderman Beatty to give the cornerstone to the son of Mr. Williams. Motion seconded by Alderman Mlinar and carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting Aye and Mayor DeMeyer voting nay. (g) CONSIDERATION OF SPECIAL USE PERMIT FOR SWANKE MOTORS, INC. Swanke Motors requested continued use of the City boulevard fronting Wash- ington Avenue at the junction of Washington and Adams Street for a one -year period. Alderman Mlinar moved to approve and issue a special use permit to Swanke Motors. The motion was seconded by Alderman Carls and unanimously approved. (h) CONSIDERATION OF RUNNING EVENT ON JUNE 5, 1983 After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Carls, to approve the running event, contingent upon securing proper permission where private property is crossed. Motion approved unanimously. (i) CONSIDERATION OF ESTABLISHING DATE FOR ORGANIZATIONAL MEETING OF PUBLIC FACILITIES TASK FORCE COMMITTEE It was reported that the woman from precinct 5 will be unable to serve and must be replaced. Also, a representative of the Parks and Recreation Board should be included on the committee. A motion was made by Alderman Beatty to set the date for the organizational meeting for April 25, 1983 at 7:30 P.M. Motion seconded by Alderman Gruen- hagen and unanimously carried. Alderman Carls moved that the City Council appoint Mrs. Bob (Pat) Durfee as representative for precinct 5 and Mrs. Ron (Kathy) McGraw as a represen- tative from the Parks and Recreation Board. Motion seconded by Alderman • -8- 0 COUNCIL MINUTES APRIL 12, 1983 Mlinar and approved unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that it will be necessary for Jim Johnson to resign from the Planning Commission. He, therefore, recommended adopt- ing a Resolution of Appreciation for Mr. Johnson. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to ap- prove and adopt a Resolution of Appreciation, with regrets. Motion carried unanimously. Mr. Plotz stated the Minnesota Council of Airports will hold its first an- nual meeting on April 28 and 29. The Chairman of the Airport Commission would like to attend the conference. The motion was made by Alderman Beatty to approve attendance at the meeting. Motion seconded by Alderman Mlinar and unanimously approved. It was reported that the Airport Zoning Board would be meeting April 14, 1983 at 7:30 P.M. in City Hall. All of the property owners in the area of the airport h ad been contacted and invited to attend the informational meeting. (b) COMMUNICATIONS FROM RUFUS ALEXANDER Mr. Rufus Alexander requested permission from the City to cross Library Square property with buried utility lines to service the area from First Avenue Southeast to Second Avenue Southeast. The estimated cost was $4,000. If the electrical lines were to go around the perimeter of the park, there would be an additional charge of $2,500. The $4,000 cost will be absorbed by the Hutchinson Utilities Commission. Following discussion, Alderman Beatty moved to approve the Utilities' pro- posed plan to cross Library Square as long as it does not interfere with library expansion to the west. Alderman Mlinar seconded the motion, and it unanimously carried. (c) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe requested authorization to advertise for bids for grad- ing, gravel base, surfacing, curb and gutter and appurtenances on the Bretzke parking lot. He recommended to open bids on May 4, 1983 at 2:00 P.M. Alderman Carls moved to authorize advertising for bids on May 4, 1983 for the Bretzke parking lot project. Motion seconded by Alderman Beatty and iE COUNCIL MINUTES APRIL 12, 1983 carried, with Aldermen Gruenhagen, Beatty, Carls, and Mlinar voting aye and Mayor DeMeyer voting nay. (d) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on the report received from the State Auditor. He also remarked about the 100 cities or towns in Minnesota that have some form of tax increment and thought perhaps it should be reviewed at a fu- tu re Council workshop. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Beatty moved to approve the claims and authorize payment from the appropriate funds. Motion seconded by Alderman Gruenhagen and carried, with Mayor DeMeyer abstaining from voting. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:38 P.M. upon motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. -10- RESOLUTION NO. 7361 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT WHEREAS, pursuant to resolution of the Council adopted April 12th 1983, a report has been prepared by Marlow- V. Priebe, City Engineer, with reference to the improvement of Oakwood Lane in Oakwood .Addition by permanent surface, and this report was received by the City Council on April 12th _ 1983. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 12,350.00 2. A public hearing shall be held on such proposed improvement on the 26th day of April 1983, in the Council Chambers of the City Hall at (612) 587 -5151 -� �yy Of Y 0111= w; Ui'OffijSOiV / 37VVASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: April 19, 1983 TO: Mayor and City Council FROM: George F. Field, Fire Marshal RE: Request to Attend Conferences Two conferenced are requested: 1. May 2nd and 3rd. Sprinkler Plan Review with Hydraulic Calculations. Cost is $50, meals included; and is sponsored by the Fire Marshals Association of Minnesota. 2. Minnesota State Fire School - May 20- 21 -22, at the University of Minnesota. The course I would register for would be Fire Inspection - Advanced. Cost is $55.00 registration. Above mentioned conferences are in the budget. Copies of the programs are enclosed. Respectfully submitted f/ eorge Field Fire Marshal GFF /pv enclosures LIOZ9 THE FIRE MARSHALS ASSOCIATION OF MINNESOTA IN COOPERATION WITH THE NAT'L. FIRE SPRINKLER ASSN, PRESENTS A HYDRAULIC CALCULATION AND SPRINKLER PLAN REVIEW WORKSHOP MONDAY AND.TUESDAY MAY 2 - 3, 1983 MINNETONKA, MN I FIRE PROTECTION THROUGH PARTNFRSHIPS IN EDUCATION PRE - REGISTRATION REQUIRED SEMINAR WILL BE HELD AT: UMAGA (OPUS II IND, PARK) UPPER MIDWEST MDSE, MART 10301 BREN ROAD EAST MINNETONKA, MN 55343 DATE: MAY 2 & 3. 1983 TIME: 8:OOAM- 10:OOPM MONDAY 8:OOAM- 3:00PM TUESDAY COST :_ $50.00 PER PERSON (INCLUDES LUNCHES AND DINNER) REGISTRATIONS ARE LIMITED I ROOMS AVAILABLE RATE: $42,00 DOUBLE (YOU WILL BE RESPONSIBLE FOR YOUR OWN ROOM RESERVATION BY CALLING THE HOPKINS HOUSE AT (612)- 935 -7711, PLEASE TELL THEM YOU ARE WITH UMAGA TO GET THESE ROOM RATES,) PRE- REGISTRATION REQUIRED LOCATION OF WORKSHOP ♦1 p .n Po.0 k Opus 2 �` i *4 • UT/IG/1 Cntl. P.0 Cu[M Ynn Np.J {. W. 4 M. 10301 Bien Road Wesl _ Mika. trrIp15.1, MN 55343 612/932.7200 ♦1 p f SPEAKER P1UGRAI9 _ - - -- - - - - - -- 0 8,00 10:00 10:30 12:00 1:00 3:00 TUESDAY, MAY 3RD HYDRAULIC CALCULATIONS BREAK HYDRAULICS (CONT'D,) LUNCH REVIEW ADJOURN * Student will be involved in classroom exercises to ensure their understanding of basic design principals and their applica- tions. Reviews will be made of typical plans and emphasis Will be placed on intvr pretation and understanding of hydraulic calculations rather than on perforre:r,q calculations. THE PLAN REVIEWER IS NG1 EXPECTED TO DESIGN THE SYSTEM, UUT RATHER TO EVALUATE THE DESIGN SUBMITTED FOR REVIFW. STUDENTS ARE ASKED TO URING A COPY OF NFPA 13 14, 20, 24, AND A CALCULATOR WITH SQUARE ROGT FUNCTIONS ( x',Y' ). JACK J. HAYDEN MONDAY, MAY 2ND DIRECTOR OF TRAINING T" NAT'L, FIRE SPRINKLER ASSN, 8:00 REGISTRATION 8:30 UBC & AUTO, SPRINKLERS Jack has spent 35 years in the sprinkler industry. He was Reg - 10:00 BREAK ional Manager for the National 10:30 PLAN REVIEW PROCESS Automatic Sprinkler Assn. from 1974 thru 1980, when he was ap- 12:00 LUNCH pointed as the National Training Manager. He is an active member 1:00 INTRO, TO HYDRAULICS of the Construction Specifications Institute, Society of Fire Pro- 2130 BREAK tection Engineers, and has served ' on the General Design Conunittee 3;00 HYDRAULICS iCDNT'D, ) and Fire Life Safety Committee of the SBCC. His most recent in- L);30 COCKTAILS (CASH BAR) volvement with the Fire Service was on the Development Committee 5:30 DINNER of the Plan Review Course now being taught at the National Fire Academy. ];00 HYDRAULICS iCDNT'D, ) 10:00 ADJOURN t SEMINAR COMMITTEE '- Mary Nachbar (FMAM) 933 -2511 Stan Anderson (FMAM) 933 -2511 CEU'S APPLIED FOR Phil Carlson (NFSAI) 894 -3250 0 8,00 10:00 10:30 12:00 1:00 3:00 TUESDAY, MAY 3RD HYDRAULIC CALCULATIONS BREAK HYDRAULICS (CONT'D,) LUNCH REVIEW ADJOURN * Student will be involved in classroom exercises to ensure their understanding of basic design principals and their applica- tions. Reviews will be made of typical plans and emphasis Will be placed on intvr pretation and understanding of hydraulic calculations rather than on perforre:r,q calculations. THE PLAN REVIEWER IS NG1 EXPECTED TO DESIGN THE SYSTEM, UUT RATHER TO EVALUATE THE DESIGN SUBMITTED FOR REVIFW. STUDENTS ARE ASKED TO URING A COPY OF NFPA 13 14, 20, 24, AND A CALCULATOR WITH SQUARE ROGT FUNCTIONS ( x',Y' ). . w For: ' Fire inspectors Prerequisites: Fire Inspector I, graduate of State Fire Mar - steal 120 -hour Codes Enforcement course, or extensive fire prevention /inspection experience Course length: 15 hours Maximum enrollment: • 50 Registration: Full -time only Credit: Certificate of Attendance and 1.5 contiuing education units — optional ($3.00 fee) Course coordinator: Robert Imholte — fire safety inspector; State Fire Marshal Division Instructors: Mary Nachbar — fire inspector, City of Minnetonka Robert Imhoke Leonard Kirstein — fire codes /plans special- ist, State Fire Mashal Division Patrick Sheehan — fire codes /plans special - ist, State Fire Marshal Division Other: Bring copy of the Uniform Fire Code (1982), Life Safety Code (1981), and NFPA 30 (1981). 3 � = s V L r Sr 5 - r 5 � 1 � � s c' X S z c 3 K H °ct Y• V ` 3 - F Z L 3 `c E C 3 T jO 'c c 3 z i 3 3 IN 10 n T A v> 3 m IT A .� 3- •J 9 m .'D m Q^ O C M < z F< p C > Z C ry O M 3 rr = O __ X sue: ^3m 3 0 oc r n r m ma = <x 3 26 17 s.` 'Y i Y S C L C < Y 3 J r 1 1 1 C C C^ G G d C y �• - 0 0° r < <1 4x00 z' T� iillIIIILL�IIIIIIII v 0 0 s � Y A W V y C N O f/1 `w w ` o rmS Y C � C i rw m M 00 c> G1 v z F s N J C < Z 1- z C F- s s W W 5 tL N W D u Z t8 a 2 O V 0 N M 0 O in V 6 N tV W f f N N N 1 r N I Z O 6 W J H t c 0 d c c FIRE INSPECTION — ADVANCED (Formerly Fire Inspector IQ Content: This course assists fire prevention officials in code enforcement, inspection of various occupancies and related fire prevention activities. It is developed and offered by the State Fire Marshal Division. Session I "Would you `buy' fire safety from this inspector?" Fire prevention inspections are the single most important non - fire fighting activity performed by the fire service. The fire inspector serves as a public relations representative for the fire service. A good inspector influences occupants toward the establishment of safer practices, has a posi- tive attitude, and exercises tact and diplo- macy. This session will provide you with the tools necessary to effectively "sell" yourself and your product — fire safety. Session 11 and Ill overview of the 1982 Minnesota Uniform Fire Code. Discussion of major code requirements, Minnesota amendments, changes between 1973 and 1982 codes and the 1981 Life Safety Code Session IV Flammable and combustible liquids. Slide presentation and discussion of require- ments relating to inside and outside storage of portable containers, storage cabinets, inside storage and handling rooms, and spray finishing. Session V Daycare inspections — Slide presentation and discussion of requirements relating to family, group and child day care occupan- cies, including new State Fire Marshal Div- ision guidelines for inspection of family and group day care homes. (continued on page 16) 25 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 TO: Mayor G City Council FROM: Bruce Ericson, Parks 6 Recreation Director DATE: April 19, 1983 SUBJECT: Appraisal of Sunny's Antiques The Parks & Recreation Board met with Datlof Weseloh concerning the Sunny's Antiques property adjacent to Girl Scout Park. Mr. Weseloh said the property is currently for sale and wondered if the city is interested in purchasing the property for park purposes. The board recommended that an appraisal be done in order to establish the value of the property. After the appraisal, the board will again review the site and make thier recommendation regarding whether or not to purchase the property. klm �N' / (612) ¢87 -5151 ` CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: May 3, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Engineer's Report Street Improvement Project I have studied the following areas and find that the proposed project is necessary due to the general roadway conditions. I recommend that the following levels of improvements or maintenance repairs be considered: 1. Grade, Gravel, Base, Bituminous Base, Bituminous Wear Course and Appurtenances. 2. Grade, Gravel Base and Appurtenances. 3. Maintenance Repairs only, by Grading, Graveling, Oiling or otherwise improving. PROJECT 83 -06 Const. Admin. $ Capitalized Section Type Cost Eng. Cost Interest Sub -Total I Grove St. - 5th Ave. S.W. to $ 86,000 $ 17,000 $ 8,600 $ 111,800 T.H. 15 II Brown St. - Division Ave. to $ 64,000 $ 12,800 $ T.H. 15 III Glen St. - 5th Ave. S.W. to $ 62,000 $ 12,400 $ Linden Ave. IV Franklin St. - 5th Ave. S.W. $ 76,000 $ 15,200 $ T.H. 15 V Division Ave. - Grove St. to $ 18,000 $ 3,600 $ Glen St. VI Milwaukee Ave. - Lynn Road to $ 62,000 $ 12,400 $ Main St. VII Miller Ave. - Lynn Road to $ 62,000 $ 12,400 $ Main St. VIII Linden Ave. - Lynn Road to $ 130,000 $ 26,000 $ Main St. TOTALS ------------------------ $ 560,000 $ 112,000 $ 6,400 $ 83,200 6,200 $ 80,600 7,600 $ 98,800 1,800 $ 23,400 6,200 $ 80,600 6,200 $ 80,600 13,000 $ 169,000 56,000 $ 728,000 'i Engineer's Report - Street Improvement Project Page 2 Assessable Cost $ 344,900 Deferred Assessable Cost $ -0- City Cost $ 383,100 Total Project Cost--- - - - - -$ 728,000 City Cost State Aid Funds - $ 143,000 Bonds - $ 240,100 Total------ - - - - -- $ 383,100 If approved, I recommend approval of the attached resolution for a hearing on May 31, 1983 at 7:.30 P.M. Marlow V. Priebe Director of Engineering MVP /pv attachment RESOLUTION •EIVING REPORT AND CALLING HEAR *G ON IMPROVEMENT PROJECT NO. 83 -06 Resolution No. 7387 WHEREAS, pursuant to resolution of the council adopted April 26th, 1983, a report has been prepared by Marlow V. Priebe with reference to the improvement of the following: Grove Street from Fifth Avenue S.W. to T.A. 15 Brown Street from Division Avenue to T.H. 15 Glen Street from Fifth Avenue S.W. to Linden Avenue Franklin Street from Fifth Avenue S.W. to T.A. 15 Linden Avenue from Lynn Road to Main Street Miller Avenue from Lynn Road to Main Street Milwaukee Avenue from Lynn Road to Main Street Division Avenue from Grove Street to Glen Street by the construction of one of the following: A. Grading, Gravel Base, Bituminous Base Course, Bituminous Wear Course and Appurtenances. B. Grading, Gravel Base and Appurtenances. C. Maintenance Repair Only by Grading, Graveling, Oiling or Otherwise Improving for 1983, 1984, 1985 and 1986. and this report was received by the council on May 10th, 1983, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $728,000.00. 2. A public hearing shall be held on such proposed improvement on the 31st AM of May, 1983, in the council chambers of the city hall at 7 :30 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 10th day of May, 1983. Mayor Clerk ej (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: May 5, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Bretzke Parking Lot Bids were received on May 4th for improvement of the North 66 feet of the Bretzke property purchased for Off- Street Parking. The bids were as follows: Buffalo Bituminous------- - - - - -- Proposal A - $ 8,710.00 Proposal B - $ 7,775.00 J. W. Hanson Const. Co --------- Proposal A - $ 8,358.25 Proposal B - $ 7,358.00 I recommend awarding to J. W. Hanson Const. Co. in the amount of $7,358.00 for the construction of curb and gutter, gravel base and 2" bituminous base course. For your information, Proposal A was for oiling by a dust coat and two (2) seal coats in lieu of the 2" bituminous base course. Marlow V. Priebe Director of Engineering MVP /pv ( ' BID TABUTATION CITY OF HUTCHINSON PROJECT Bretzke Parking Lot DATE May 4, 1983 - 2:00 P.M- BIDDER SURETY AMOUNT DELIVERY Buffalo Bituminous Buffalo, MN A) $8,710.00 B) 7,775.00 J. W. Hanson Const. Co. Hutchinson, MN A) $8,358.25 B) 7,358.00 W- I- 8 -1. 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: May 5, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: South Park Water Tower Bids were received on May 4th, for the maintenance work on the South Park Water Tower. The bids were as follows: Mid - America Pipe Cleaning $10,760 Maguire Iron, Inc. $12,250 Tenyer Coatings, Inc. $13,200 Aegis Ltd., Inc. $19,400 Odland Protective Coatings $21,495 Water Tower Paint and Repair $23,994 Ford Tank and Painting Co. $26,200 All bids submitted were accompanied with the proper bid security. Based on the bids received, I recommend awarding to Mid - America Pipe Cleaning of Pipestone, Minnesota, in the amount of $10,760.00. Marlow V. Priebe Director of Engineering MVP/PV cc: Ralph Neumann Richard Nagy 9—Go BID TABULATION CITY OF HUTCHINSON PROJECT South Park Water Tower DATE May 4, 1983 - 2:00 P.K. BIDDER SURETY AMOUNT DELIVERY Aegis Ltd., Inc. Little Canada, MN $19,400.00 Ford Tank S Painting Co., Cedar, MN 26,200.00 Maguire Iron Inc. Sioux Falls, S.. 'D. 12,250.00 Mid- America Pipe Cleaning -- Pipestone, MN _- 10,760.00 Tenyer Coatings, Inc. Badger, MN 13,200.00 Odland Protective Coatings Minneapolis, MN 21 495.00 Watertwer Paint b Repair Clear Lake, Iowa 23,994.00 STATE OF H HCEZO lily DEPARTMENT n u OF NATURAL RESOURCES BOX CENTENNIAL OFFICE BUILDING • ST. PAUL, MINNESOTA • 55155 DNR INFORMATION FILE NO. (612) 296 -6157 Box 31, BUREAU OF LAND April 19, 1983 Hutchinson City Clerk City Hall Hutchinson, M 55350 Re: Ch. 551 L'82 Hutchinson Bass Pond Dear Sir: h�6�� s e APR;, -;; %= nECFjVk�o 1 Enclosed is a Xerox copy of L182, Ch 551 affecting Department of Natural Resources interest in lands and the conveyance of same to the City of Hutchinson. The Attorney General's staff of the department has requested that the city council pass a resolution stating the city will accept this conveyance. Please request such a resolution from the council and send us a certified copy. We will then prepare the conveyance. Thank you. a enc. cc: Dick Hessburg Sincerely, R. W. Rowe, Supervisor Land Sales, Leases & Records AN EQUAL OPPORTUNITY EMPLOYER �-� _IoC9 vrr.n 4-_. c out, --- u.cn. UY Lne Sta'e p; t}le P.Ce D31d ilV the church. Sea 2 Conveyance of land; Lake of the Roods rn,,., See 3. Conveyance of land; Beltrami County_ ty_ Release of state interests in certain property in McLeod Coun- Parcel I Lot 7 of Flock 2 of the TOwnsite of Hutchinson South Half aceordin, to the Oat thereof on file or of record in the re ' trn of deed.s for said count Underycerin and c -Fi-pp 'a areas shown in enrolled act 1033 F s -r Ch. 551 72nd LEGISLATURE Parcel 2 That part of the public street in the Citv of Hutchinson hing between Washington ?,venue_ Parcel 3 Lots numbered 1 2 and 3 of Block 3 of said Towrsite of Hutchinson South Haif. Parcel 4 . . Lot 1 of Block 3 of said Townsite of Hutchinson Sou `h Half - Parcels - Blocks 17 and 18 of said townsite North Half and between the Northeast- erly bank of said Crow Fiver and the south line of the public street in said city known as Fourth Avenue North Parcel 6 That part of Block 17 of the Tow-nsite of Hutchinson worth *Half, accor_dme to the plat thereof on file or of record in the Registry of Deeds for said county fijr south of the ri,4t of way of-the Minnesota Western Railroad Company Parcel 7 - imm,�n Kcenue and the south line of the r- ht of way of the S.mnesota J %,es„ern Railroad Company. Parcel 8 - - Parcel 9 __ ____ __ ... ♦wow raau acau between the northeasterly bank of said Crow River and the southwester) line of the right of wav of the Minnesota Western Railroad Company Parcel 10 nderscerino and sslfc=eas areas sSown in enroiied act 10:x4 i n j 1952 REGLTLAR SESSION Ch. 551 Parcel 11 That part of the public street in the Citv of Hutchinson known as Ricer and the southwesterly line of the rrht of w-av of the Minnesota Western P,ailroad Company. Parcel 12 Parcel 13 The South 1 rod of Lot 7, and all of Lots 8 and 9 of Block 20 of said Townsite of Hutchinson North Half. Parcel 14 The East Half of that part of the public Greet in the LSty of Hut ^hinwn known as Main Street abuttine on the lands de cri'6?d as Parcel 13 and the West Half of said street abutting on all of Block 30 of said townsite except the Noth 41.2 feet thereof. Panel 15 All of Block 30 of said Towms_ite of HutcEm on \0-'3 Half, except the Portion tbereof bounded by a line hecinrinc zt the perch -Est corner of said Block 30, as marked by a steel sbaft 1% inches by SO inches: thence South zlom� the East line of said Block 30. 41.2 feet- thence Nosh 89 deerees and 50 minutes West 22.95 feet to the northwest opener of an artesian well North SS decrees and 22 minutes West 27.1 feet: thence No zh 27.3 feet to the ]north line of said Block 30: thence South 69 deeRt Enid 46 minutes Ezst alone the north line of said Block 30. 148.4 feet to point of b-- 6nnine and subiect to the rights heretofore reserved by Thomas Moran and The Aforan, his wife their heirs and assigns to the exclusiv- L- zra occupancy of the coal shed siturted on said premises for a period of ter; years from and after A a - :st 20. 1925. and to maintain a water connec:io_ to said Mill buildine with the artesian well on said lands through a th `ouths inch iron nip=_, the same to be wholly kept up and maintains^ !+ said Thomas Moran and Theresa Aforan, their heirs and assigns but it ^ the water power site, together with the cert,in dam across the Croce Ever located in part thereon, the right to maintain said dam at its present r-t. and all water and flowere rirhts thereunto apperuinirg See 5. Lend conveyance; Sauk Centre. Underscorino and -4'k, e- 4, are as shown in enm! ; -' a 1035 • • I x.35 5+ Awe S 3� �1�5k- ,P\ %fir_ Av w M a-� a, i 983 ;p" 4 " MAY1983 oy--- 1-0 r2 �v�clu�F- vS ,, 11 n S� �'Jg�o r �S/ �2f �qhe Si r. �of U u -Pa r o u fr o�-S S l' "k cz 51 V\, 0pce -I�, 9 POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Chief O'Borsky SUBJECT 15 Minute Parking Request r. DATE May 10, 1983 I have been approached by other business people who have asked that they be given special parking consideration. Should the Council decide to grant this particular request, I feel that I should point out the following: 1. The precedent established will make it difficult to deny other requests. 2. 1 cannot guarantee enforcement of a hodge -podge of regulations. Patrol would be spotty at best and response to complaints would receive a low priority. DMO:nb r CROW RIVER REGIONAL 410 West 5th Street Willmar, MN 56201 Burton L. Sunclberg, Director Kathy Matson, Assistant Director From: Burton L. Sundberg, CRRL Director / e4l, To local governing units of the CRRL service area: Kandiyohi County and Willmar Meeker County and Litchfield McLeod County, Glencoe and Hutchinson Bird Island and Renville 11 Ilk Phone No. 612/235 -3162 TWX No. 910/578 -2641 April 25, 1983 Regarding: Proposed Agreement, merging the operation of the Crow River Regional Library and the Western Plains Library System with effective date July 1, 1983. The attached proposed Agreement is a product of several months of intensive study on the part of the two library boards which drafted and officially approved this document, which would, in effect, merge the operations of the two library systems into one library system. The boards also had the counsel and advice of the State Office of Public Libraries, St. Paul. From the outset of the discussions it was evident that such a merger would strengthen library services throughout our area in the following regards: a. It would provide for greater stability and would insure continuing eligibility for state and federal aid, even in the event that a major jurisdiction would decide to secede. b. Library materials resources of both systems would be freely available to residents of the entire area. C. Expertise of various staff members would be used in the best interests of the total library service. d. Duplication of administrative functions would be eliminated by combining and sharing. e. Central services, such as interlibrary loan, cataloging, materials control, book processing, ordering of supplies and materials, bookmobile and delivery service, etc., would be combined and coordinated -- providing for the most cost effective measures. SERVING: KANDIYOHI, MEEKER AND McLEOD COUNTIES 9 -C 0 -2- h U Timing is of utmost importance, in that the newly established system must be approved by all local governing units party to the Agreement by June 30, 1983, in order for the new system to receive state /federal aid of approximately $150,000 (or more) over the first year. We urge that action be taken at the earliest possible time prior to June 30, 1983. The library board members representing your jurisdiction will be - .availableto meet with you if you would so desire. The regional library director as well as the State Office of Public Libraries staff are also available to meet with you to discuss any questions or concerns you may have regarding: this document. - In essence, this Agreement is basically the same as the one we have operated under' since the beginning of the Crow River Regional Library in 1972. a. The names of participating units in the Agreement now also include current members of the Western Plains Library System. b. It provides for the same library board representation but expands the number to 31. C. There is a change in determining the sharing of costs from that which it has been (an equal county wide per capita amount) to an amount determined by a combination of an equal county wide per capita amount plus the amount raised by an equal mill levy over the entire county. The sharing of that county wide amount would continue to be on the same basis as it has been since the beginning. For example, the total amount for the Kandiyohi County - Willmar unit would be shared as follows: County 55 %; City 45 %. It was felt by the library boards that this mix of equal per capita and equal mill levy would be a fairer way of determining the amount for each unit in that it would reflect some of the changes occuring between each ten -year census. d. Other changes are minimal and either reflect current practice of our library system or legal requirements of the State of Minnesota. In regard to the costs of operation, the boards have not set the final figures for 1984, but it is expected that the percentages of increase from each unit in the CRRL area will be no more than three percentage points greater than what it was for the current year over last year. The first year, of necessity, will reflect further adjustment to the 1980 population and to the new formula in this Agreement; however, the second year budget requests would show a fairly equal percentage in- crease across all governing units. The library boards expect to approve the 1984 budget in May and will submit it to you at that time. We respectfully request that you, as a board or council, go on record approving this merger Agreement and authorizing the proper signatures on the attached form. One copy of the Agreement with the attached signature form should be sent to Mr. Sundberg at the above address, as soon as it has been approved and signed. As stated previously, it is urgent that this be done before June 30, 1983. • �` AGA*'IENT FOR REGIONAL LIBRARY SERVO WHEREAS, The Boards of County Commissioners of Big Stone County, Chippewa County, McLeod County, Meeker County, and Kandiyohi County, Minnesota, and the City Councils of Appleton, Benson, Bird Island, Dawson, Glencoe, Graceville, Hutchinson, Kerkhoven, Litchfield, Madison, Ortonville, Renville, and Willmar, Minnesota, have each officially acted to establish public library service in their respective governmental units and provided for the financial support for such service from local tax funds; and WHEREAS, it is the mutual desire to strengthen and improve public library service for all counties and all cities; and WHEREAS, it appears advantageous to accomplish this in a practical and economical manner through the operation of the public library services in said governmental units jointly; and WHEREAS, legal authority for the joint operation of such public library services is provided for in Minnesota Statutes, Section 375.335. NOW, THEREFORE, we, the undersigned representing the above- mentioned.local units of government do hereby enter into the following agreement with the full intent of establishing, strengthening and improving public library services in all the areas to which we are responsible; I. PURPOSE: It is the purpose of this agreement to provide for efficient and improved public library services by continuing regional library service in the area and by providing for financing the library services on a mutually acceptable basis. II. THE LIBRARY BOARD: 1. Powers and Duties. There shall be a Library Board. It shall have all -2 0 • `� powers and duties allowed by law for regional library systems, including, without limit to them, those set forth in Minnesota Statutes 134.07, 375.33 and 375.335. It shall have authority to accept any state or federal funds made available to it and any funds paid to it by participating members. where required, it shall operate according to rules and regulations which govern libraries accepting state and federal funds. otherwise it shall operate according to policies established by the Library Board. The Library Board shall employ a director to administer the regional library system and shall employ such other personnel as are necessary to operate and provide public library service herein provided for. The Library Board shall be responsible to see that all areas shall receive their full and due share of attention and service. It is the full intention of all concerned to involve the local public libraries in the services of the regional library system to the fullest extent possible and to work for full cooperation and coor- dination of services with those libraries. 2. Board Membership_ The Board of Commissioners of each participating county shall appoint one member. The City Council of each participating city shall. appoint one member who shall be a member of the city library board if there is one. In addition each Board of County Commissioners and each City Council shall appoint one additional member for each 6,000 population or major percentage (85 %) thereof. 3. Qualifications. Each member shall reside for voter qualification purposes within the geographical territory of that part of the appointing county or city taxed for library services. Board members may not serve on any public school board. 4. Term of office. The term of office of each Library Board member shall commence on July 1 or on such other date as the Library Board may establish. Such date need not coincide with the beginning of the system's fiscal year. -3 The term of office is three years and each member shall serve until a successor is appointed and qualifies. Terms shall be staggered so that the fewest possible seats in each county, including all seats filled by participating counties and participating cities, are up for reappointment each year. Also, as nearly even a number of seats as it is possible to arrange shall be up for reappointment each year. Terms previously established of existing Library Board members pursuant to the existing library agreement are hereby continued. However, the Library Board may provide for a shorter term for any member's successor or for a shorter initial term of members from any governmental unit later joining the library system, to provide for staggering of terms. If more than one seat could be designated for a short term, the Library Board shall make the desig- nation by lot or other suitable method. No Library Board member may serve more than two consecutive full terms. 5. Termination of Membership on Library Board. A Library Board member's term shall terminate in the event of any of the following: a. The member ceases to meet the qualifications stated in this Agreement for appointment as a member of the Library Board. b. The member resigns as a member of the Library Board. A resignation shall be effective upon delivery in writing to the chair or secretary of the Library Board, or on such later date as may be specified in the resignation. c. The member is removed by majority vote of all members of the appointing authority for misconduct in office or neglect of duties. d. The seat is declared vacant by majority vote of all the members of the appointing authority for failure of the member to attend regularly scheduled meetings. The secretary of the Library Board upon motion duly made, shall notify the appointing authority if any member fails to attend regularly scheduled meetings. 1 6. Notice of Vacancy. Unless membership is terminated by the appointing authority, the secretary of the Library Board shall notify the appointing authority immediately upon termination of membership of any Library Board member. The sec- retary shall also notify the appointing authority at least two months in advance of the expiration of any term for which a new appointment should be made. 7. Filling Vacancies. Whenever any seat upon the Library Board becomes or is about to become vacant, the appointing authority shall promptly appoint a new member for the unexpired portion of the term or for the full term if the vacancy is for a full term. 8. Officers. At its first regular meeting of each fiscal year, the Library Board shall elect a chair, a vicechair, a secretary, a treasurer, a finance chair- man, and such other officers as it may establish. Officers shall hold office until their successors are elected and qualified. 9. By -Laws. The Library Board shall adopt such by -laws as may be proper, expedient and necessary for the efficient management and operation of the library services and to the proper fulfillment of this agreement, including a regular schedule of meetings. 10. Executive Committee. The Library Board may create an Executive Committee of no fewer than seven members to conduct necessary business between meetings of the Library Board. III. FINANCING AND DISBURSEMENT OF FUNDS: 1. Budget. A general operating budget shall be made up annually by consul- tation between members of the Library Board and shall be filed with the governing bodies party to this agreement for their approval and funding. 2. Bonding. The Library Board shall furnish a surety bond in such sum and ~' amount as may be fixed by the regional library board for each Library Board member or employee whose duties include receiving or disbursing money and the costs of such bond shall be a proper charge against the library fund. 3. Treasurer. The treasurer shall supervise due and strict accounting of all monies coming into the library fund for the use of the said regional library board, and he shall supervise due and strict accounting of all dis- bursements from the fund, which shall be known as the regional library fund and which shall be deposited in a bank or banks as may be determined from time to time by the Library Board. The treasurer shall provide to the Library Board monthly statements of account, copies of which shall be also filed with the County Auditors of the participating counties and the City Clerks of the par- ticipating cities. 4. Share of Budget a. Beginning January 1, 1984, the general operating budget shall specify dollar amounts to be provided by state and federal grant funds, by participating counties and cities, and from other sources. Among participating counties and participating cities therein, fifty percent of the total dollar amount shall be allotted in an equal amount per capita and fifty percent shall be allotted on an equal mill rate based on the most recent available adjusted assessed valuation for the county as determined by the State of Minnesota Equalization Aid Review Committee.. b. The dollar amount constituting the combined share.o£ the operating budget for each participating county and the participating cities therein shall be the sum of (1) the county's population multiplied by the equal per capita amount, and (2) the county's adjusted assessed valuation multiplied by the equal adjusted assessed mill rate. c. Within each participating county, the combined share of the operating 0 budget shall be divided in 1984 as follows: (1) Big Stone County pays 57 %. Graceville pays 10 %. Ortonville pays 33 %. (2) Chippewa County pays 100 %. (3) Kandiyohi County pays 55 %. Willmar pays 45 %. (4) McLeod County pays 46.28. Hutchinson pays 36.9 %. Glencoe pays 16.9 %. (5) Meeker County pays 62 %. Litchfield pays 38 %. d. For 1985 and succeeding years, the percentages as specified in paragraph c. above may be modified in any county through concurrence by the parties to this agreement representing that county and cities therein. e. The dollar amount to be provided by each participating city in a county not providing public library service shall be determined annually by: (1) dividing the total dollar amount to be provided by the participating counties and the cities therein by the population of these counties and cities, and (2) multiplying the resultant per capita amount by the population of each city in a nonparticipating county. 5. Eligibility for State and Federal Aid a. The dollar amount provided for operating purposes of public library service by each participant shall be at least equal to the amount provided the preceding year. b. In addition to amounts required under section 4, each participant shall provide for operating purposes of public library services such additional amount, 9 -7 0 if any, as may be required to be provided by that participant to qualify the re- gional library system for state and federal funds. 6. Schedule of Payment of Funds. Each party shall contribute no less than one - fourth of its share of the regional library budget on a quarterly basis due the fifteenth day of the first month of each quarter, until such time as its an- nual share is paid in full. 7. Local Funds. Certain funds, such as library building, capital improve- ment, or maintenance funds, are to remain under the exclusive control of the local library board representing the source of those funds. These funds may be spent at the discretion of that board and may be used for such things as are ex- clusively needed for service in the area they represent. Such funds, as well as any other funds needful for meeting costs which are not proper charges against the regional library fund, may be collected and disbursed by the regional Library Board at the exclusive direction of those Library Board members representing the sources of those funds, if there is no local library board. 8. Regional Library Operating Expenses. All operating expenses of the re- gional Library Board shall be proper charges against the operation and maintenance of the library, including, but not being limited to, all salaries and wages of personnel; purchases, repair, and replacement of library materials; purchase, repair, and replacement of furniture, equipment, and vehicles; and any other proper items of expense which are not excluded herewith, and they shall be charged against, and paid out of, the fund. Excluded are utilities (heat, water and elec- tricity) in all library buildings which shall be paid separately by the proper governmental unit or handled according to paragraph 6 of this section. Cities must provide suitable quarters for their branches. However, operational costs of branches and bookmobiles are proper charges to the regional library fund. Also excluded are all construction, remodeling, and repair costs of library buildings, as well as any major furnishing costs. The regional Library Board, however, may serve as an advisory board for such improvements, and may also serve as the agency through which State and Federal funds may be secured. In the event that such funds are made available, the regional Library Board may collect and disburse these funds in agreement with the provisions of the grant. a. Any and all disbursements from the regional library fund shall be by "check- warrant" issued as hereinafter set forth, which check - warrant shall become a negotiable instrument when signed by the Treasurer and any two officers of the regional Library Board hereinafter named. b. The regional Library Board may annually determine a reasonable amount to be set up on the books of account of the regional Library Board, and kept in a separate fund as depreciation for replacement of vehicles, or for other purposes as may be required. C. Any further rules or regulations concerning financing and disbursement of funds may be adopted by the regional Library Board by resolution not in- consistent herewith. 9. Audit. The Library Board shall provide for an annual audit of its fiscal records, and shall submit copies of such audit reports to each of the governing bodies party to this agreement. The audit shall be done by an independent firm chosen by the regional Library Board. IV. TERMINATION: 1. Procedures. This Agreement shall continue in force until rescinded by action of one of the parties, but not less than three years. After three years, any party to this Agreement may terminate its participation under either of the following provisions; a. By giving notice in writing to the secretary and to the other parties of r -9- 0 at least six (6) months in advance of commencement of the next fiscal year. b. By mutual agreement of the parties. 2. Assets. a. Each party shall retain title to all assets which it may have held at the time of the effective date of this Agreement, including all equipment or real estate purchased as replacement, unless it be specifically determined at the time of purchase of said items that such assets are jointly owned, and acquired, after the combination of the said libraries. All other assets, including books, shall be divided among the parties on the basis of each party's respective proportion of the financial support provided by its respective library fund, if the parties continue to support and operate public library service. - b. Each library board party to this Agreement shall retain title to all assets, including buildings, furniture, equipment, vehicles, books, magazines and other library materials which it owned at the time of the combination of library boards. This provision, however, shall in no way prevent the administra- tive merger or commingling of these assets, nor shall it be construed to prevent the use of the assets of one library by the patrons of one of the others. Specific gifts to any library shall be deemed assets to the library given. V. APPROVAL AND EXECUTION: 1. This Agreement is proposed by the Crow River Regional Library Board and the Western Plains Library System Board. 2. This Agreement shall take effect July 1, 1983, with the exception of Section 11I, #4, Share of Budget, which will not take effect until January, 1984. 3. Each participating unit has executed this Agreement, and each agency approving participation by the participating unit has done so, by its duly authorized officials upon the date set forth below opposite their respective 0 -10- names, or upon the date set forth in separate duly executed writing to which shall be attached a copy of this Agreement which is incorporated into the writing by reference. 4. Eligible neighboring counties or cities may become added parties to this Agreement, subject to the approval of all parties to the Agreement. ~ Attachment t0he Agreement for Regional Lib. y Service for Local Units of Government in Region VI IN WITNESS WHEREOF, THE CITY OF HUTCHINSON has hereunto set their hands this day of 1983. CITY OF. HUTCHINSON City Clerk Mayor Witness: State of Minnesota ) SS City of Hutchinson ) on this day of ' 1983, before me personally appeared to me known to be the City Clerk of the City of Hutchinson and by virtue of his office, the Secretary of the City Council for said City, and stated that the aforementioned Regional Library Agree- ment was signed in conformity with a Resolution duly passed and noted, dated the day of , 1983, authorizing that the City of Hutchinson enter into the Regional Library Agreement. Notary Public, City of Hutchinson My commission expires i 12) 587 -5151 ry OF HUTCHINSON 1SNINGTON AVENUE WEST INSON, MINN. 55350 M E M 0 DATE: May 5, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Masonic Temple Parking Lot Attached is a letter approving the location of a transformer pad on said property by the Temple Lodge. X have reviewed this proposal with Hutchinson Utilities and do not believe it will interfer with the construction of the parking lot. I would recommend approval of the request. Marlow V. Priebe Director of Engineering MVP/PV attachment cc: Rufus Alexander, Hutchinson Utilities Marlow Priebe City of Hutchinson Hutchinson, MN 55350 Re: Electrical Transformer Dear Mr. Priebe, In response to the request to place a transformer on our property:- It is our understanding that the transformer would be placed on a concrete pad in the Southwest corner of our property. We further understand that this will not interfer with the daily functions of our Lodge and be of no cost to us. With the above items taken into consideration, we do give our permission to place this transformer. erel 2 Temple Lodge No. 59 AF & AM cc: Rufus Alexander, Hutchinson Utilities Jim McClure, Miller, Miller & Mac, Inc. Gary Plotz, City of Hutchinson P. S. Please remember that the property has been deeded to the City, and that the only interest of the Lodge at this point is as a tenant. • • May 6, 1983 TO: Hutchinson City Council FROM: Butch Henke, Fire Chief OUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 SUBJECT: Additional Emergency Lighting For Fire Station Three bids were received from Electrical Contractors that meet the Fire Dept. Specifications. They are as follows POPP ELECTRIC $1529.75 QUADES $1375.00 DAVE FOSLAND $1263.37 I would recommend to you, to allow Dave Fosland to furnish his time and materials in the amount of $1263.37 to complete this project at the Fire Station. Inclosed is a copy of the specifications and copies of the three bids. l '"ncerely 1 ,, Fire Chief /o '; /'7DXN7e c1 IUI r ecl % z-434t Hutchinson Fire Department Hutchinson, Minnesota 55350 Z17)/ Specs, /.v N. [J, c o r/✓e r o/F �4 SON %/"O / J1 0.•, Co- •'7`io/ ?� 3 - t�4' a� g/jfs7�9r/rys _� � Mo...v7-e�l ati so�r%7, �es7 L'or/ver ©F �z, 46ou c .. 7Oo/ Wool'-+ Ioor tjlreal 7o- /;2,, K„/Ted on/ �oS7`S ceN%r of 7.ccJc olread /o m47.Le *S o.✓ Sp /d 4.gHA4rrrS w /recd /^'40 .7-P 7- 7oJ-X- ✓ -F STon/co y /,leLLw ed -r,ic Sy.•rP fj e/ f'�f �s GX /S *i ✓J OKJS /o% t,rTr¢s ANd 17o4.v7-.!!,d A6o v P e9si SM A// �•✓Tr/ • rJ�rQ� To E�/ST v� au�s/dP ,L,9bTs. /- o3G3!r 41--n/.911 • 174 /yDa,✓7'ed o.,, 'T6r s/dP t,�9 // of .�yaT .�yTry ANd 4J /real T f/6 ov c �to.✓co L. 4,t- .6 RR 2 Buffalo Lake -BZ5XZ= or 833 -5585 PROPOSAL SUBMITTED TO PHONE DATE t F- 01 03 %h 90 Ile /111/" -3 /L STREET JOB NAME IF CRY. STATE and LP CODE JOB LOCATION ARCHITECT DATE OF PLANS JOB PHONE Or 11ropwir hereby to furnish material and labor — complete in accordance with specifications below. for the sum at dollars as AN material Is puanntead to be as ....tried. AN rork b be completed In • rorkmanWra manner accordmr; to standard Practices. Any aeerafion or deviation hem specKe;atioat be- Authorized "4! low involving extra tosts will be executed only upon written orders. and will become an Signature extra charge over and above the estimate. An agreements contingent upon sIrMes. a=1- Note- This proposal may be dank& or delays beyond our conhol. Owner to carry fire. lornado and other necessary withdrawn by us H not accepted within days insurance. Our olkers o are lolly covered by Workmen s Compensation Insurance. We hereby submit specifications and estimates for. - [ a _._ - - - i a -� ..7_ AP _/1 %cr3._ t_- 3.2.7 - _._ ?c Sfd- �7� d - - -- -- - 41- - - - -- - - - -- - -- Quade's, 1>�. - , H. P. OUADE T' Plumbing, Heating and Electrical Contracting ; Phone 587 -3030 ; HUTCHINSON, MINNESOTA March 249 1983 Hutchinsbn Fire Dept. Hutchinsoa� Hinn.,T; 55350 r-. . Attn: Clint_ G ett r_s w , w ' Subject. Emergency Lighting Dear Sir. .il e quade* c. is p ed to quote to you a revised quotation in Y the ;amo of 51375.00 f the installation of the emergency lights in the f price cancels the original quotation of $1255.00. In talking with nick Popp on 3/24/83, he and I agreed , that the alternate proposal would be an insufficient installation, thus we decided to withdraw these items from the specifications. The additional 5120.00 in our base bid is a result of us originally using the alternate proposal. z-If yourhave any questions regarding this quotation, please feel free to contact me.- 1 ° ' - x .c` Res tt n _ ' >MJ Mark enhirn >: Quadels Inc. ° 7 Z 3 T y K VT..� �F "b 4Y�g '� y.. � Sr .. ��. ! T '� +fit .g -� � �`'- '�:°a'latr �r �t a � r e -.� - - _.-a � r^�'°42.• xr�x., ^yam. gg� , * -: c ,- �•'r f .r" S{' 'w.Z �•sa .eFE M Y [-- e t 1 F 'f ,r 1 y 't s . t. • �,tTi _ ... _ as = s t - 10.4 '. �'� 14 .. Ad ,4r• t as� ;•!' zr?.�'^t '"L4t°- i.°��"..m... ` - .6.."z s„ � �. �} ,��:f Yr :c. cva�+.�^.•I�t�iy 1011 '_Z, �.# •'.K.�''i -i4+c. III it T9 f!II' POPP ELECTRICAL, Inc. HUTCHINSON, MINNESOTA 55350 a f ri. ESTIMATE u SHEET 1 �/ !i sY OWNER � .ter -s :-n �> JOB LOCATION ARCHITECT DUE -DATE s 11 REGULAR COUNCIL MEETING WATER 4 SEWER FUND May 10, 1983 Dick Ebert water school $ 143.16 Consolidated Freight Ways freight charges 42.59 Am. Water Works Assn. supplies 26.15 Ag Systems Inc. freight charges 8.25 Coast to Coast supplies 36.77 Commissioner of Revenue sales taxes 616.61 Equitable Life Assurance Society May LTD ins. 63.46 Electro Watchman alarm system 198.00 Family Rexall Drug film 9.27 Farm $ Home supplies 19.25 Feed Rite Controls Inc. chemicals 439.54 GTC Auto Parts supplies 123.50 G $ K Services uniform rental 69.00 Hutchinson Telephone Co. telephone service 229.96 Hutchinson Utilities electricity -gas- computer chgs. 11,545.34 School Dist. #423 gasoline 536.31 Junker Sanitation April refuse hauling 18,058.95 Mn. Mutual Life Ins. May life ins. 55.86 McLeod Co. Sanitary Landfill April dumping charges 7.00 Mn. Valley Testing Lab. water testing 68.00 Northern States Supply log chain 78.00 Quades repairs 70.90 RCM prof. fees 1600.73 Standard Printing envelopes 135.00 State Treasurer PERA 313.45 State Treasurer Soc. Sec. 807.17 Van Waters & Rogers chemicals 240.00 Gridor Construction construction costs #10 16,900.50 $ 52,442.72 GENERAL FUND *Mn. State Treasurer boat registration fees $ 109.00 *University of Minnesota registration fees 45.00 *Mn. State Treasurer boat registration fees 107.00 *Mn. State Treasurer boat registration fees 92.00 George Field fire marshall school 138.30 John Forbes gas key refund 30.00 Orlin Henke intown mileage for May 30.00 Gene Iverson tools used 50.00 Leslie Linder bus transportation 128.00 Karen McKay word processor school 29.00 James Weckman % gasoline sales 30.76 Scott Webb watchband 5.00 Am: Planning Assn. dues F, journals & subscriptions 140.00 Apache Hose & Rubber Inc. supplies 35.89 Bernhagen Electric repairs 37.75 Bernies Electric repairs 69.00 24.75 City of Hutchinson bldg. permit Hutch Warehouse Grocery supplies 34.20 Joes Sport Shop supplies 94.00 //-a-, -2- Fenton Motors Inc. parts $ 41.31 Interiors Unlimited 2 rolls tape 5.30 Iron Mt. Forge camp grill 1500.00 Land Care $ Equipment mower 2500.00 Maplewood Academy gym rental 1139.00 McDonald's of Hutchinson helium for balloons 33.00 Mn. Mun. Board annexation filing fee 164.00 People Pleasing of Mn. supplies for arena 38.50 Ray O'Herron Co. Inc. supplies 18.86 Risk Control Inc. insurance info 2566.00 St. Regis Hotel deposit fee -sr. citizens 100.00 Sheraton Inn Northwest police seminar 130.25 Yardmen Fence Co. high fence 2148.00 lst National Bank of St. Paul airport interest $ service fee 245.00 City of Hutchinson - Transit Dept. petty cash fund 14.87 A & B Electric repairs 23.42 Allen Office products supplies 16.26 Allen Precision Equipment supplies 95.15 Brandon Tire Center repairs 32.41 Brinkman Studio film finishing 7.10 Carr Flowers secretary day flowers 31.25 Chapin Pub. Co. bid publications 324.00 Crow River Vet Clinic boarding fees 69.50 Coast to Coast supplies 157.18 Coca Cola Bottling supplies to arena 405.00 Copy Equipment Inc. supplies 32.25 Co. Treasurer drivers license fees 87.50 Culligan Water Cond. salt and monthly charge 46.90 Condons Supply Co. arena supplies 83.93 Don Streicher Guns supplies 36.85 Dostal & Oleson oil solvent 31.78 Co. Recorder recording permits 25.50 Equitable Life Assurance Society May LTD coverage 666.87 Erickson & Templin snow removal 77.50 Family Rexall Drug supplies 97.72 Farm F, Home supplies 450.86 Floor Care Supply Co. cleaning supplies 80.98 Forbes Auto Store supplies 22.79 GTC Auto Parts supplies 1291.63 Fitzloff Hardware supplies 112.17 Pamida radio speakers 189.56 G.F. Nemitz Sons paint 23.90 G $ K Services uniform rental 374.33 Hutch Coop Cennex heating oil 422.50 Henrys Candy Co. supplies for arena 278.18 Home Bakery Inc. supplies 6.48 Hutch Com. Hospital blood test,laundry,adult masks 40.95 Hutch Drug supplies 20.91 Hutch Leader ads & publications 152.90 Hutch Fire Dept. registration fees 2196:99 Hutchinson Telephone Co. phone service Hutch Wholesale Supply supplies g' parts 441.23 Hutch Utilities electricity & gas 10,011.12 J -3- ICMA Retirement Corp. contribution $ 232.18 School Dist. 423 work study students 514.73 School Dist. 423 summer borchure 297.79 SChool Dist. 423 gasoline 3678.57 Ink Spots printing 82.70 Jahnkes Red Owl supplies 34.98 Johnson Motor Co. parts 110.10 James De Meyer May office expenses 300.00 Johnson Super Valu supplies arena 73.08 Krasen Plbg. parts 17.21 League of Mn. Cities registration fees 550.00 Mn. Toro Inc. parts 152.19 Mn. Mutual Life Ins. Co. May life ins. 585.96 Madsen Ins. Agency insurance 134.00 Mankato Mobile RAdio repairs 104.50 Marco Bus. Products repairs 54.00 McLeod Coop Power electricity 581.03 Kenneth Merrill mileage $ parking 38.10 Mn. UC Fund unemployment compensation 144.21 Motorola Inc. radio console maintenance 238.75 McGravey Coffe Co. coffee 146.40 Pitney Bowes maintenance agreement 107.00 Plaza OK Hardware supplies 12.17 Marlow Priebe Planning assn. meeting 13.85 Quades supplies, parts 2835.89 Rockite Silo Inc. supplies 20.05 State Theatre rental for may 325.00 Schmeling Oil Co. fuel oil 602.48 Standard Printing window envelopes 218.35 State Treasurer PERA 3661.57 State Treasurer Social Security 4342.23 James Schaefer !I May compensation 846.37 Tri County Water 3 months rent 25.50 Uniforms Unlimited clothing 84.45 United Bldg. Center supplies 76.37 Velvet Coach secretary day luncheon 95.00 Xerox Corp. contract payment $ developer 290.81 West Pub. Co. law books 33.00 Wigen Chev. Co. parts & repairs 60.60 $ 52,546.09 1981 Parking Rev. Bonds Hutch Utilities electricity Plowman Bldg. $ 25.36 Federal Revenue Sharing Health Planning Y, Management professional fees 1200.00 Bonds of 1979 N.W. National Bank of Minneapolis interest 4 service fee 22,337.70 Bonds of 1977 N.W. National Bank of Minneapolis bond principal,interest $ service fee 87,871.65 s MUNICIPAL LIQUOR STORE Old Peoria Co. Griggs Cooper 4 Co. Twin City Wine Co. Ed Phillips $ Sons Redwood Falls Liquore store Commissioner of REvenue State Treasurer State Treasurer City of Hutchinson, General Nationwide Papers Inc. S.A. Niese City of Hutchinson, General Hutchinson Telephone Co. Petty Cash Fund American Linen Supply Sprengler trucking Coca Cola Bottling Bernicks Pepsi Cola Bottling Triple G Dist. Co. Locher Bros. Dist. Lenneman Beverage Friendly Beverage Inc. liquor 4 wine liquor F, wine liquor 4 wine liquor 4 wine wine sales taxes social security PERA Fund transfer of funds matting check fire extinguisher Fund insurance phone service misc. expenses towel service freight charges mis mis beer beer beer F, mix beer $ 937.89 2779.92 3008.06 2674.19 42.60 4739.06 617.86 186.99 20,000.00 75.54 5.00 1824.94 53.70 35.40 17.20 791.04 313.00 13.40 10,639.60 9183.90 14,081.45 1751.80 $72,872.54 16 7 2) 879 -2�1 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M E M O R A N D U M DATE: May 10, 1983 TO: Mike Carls_ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: Kenneth Merrill, City Accountant _ _ SUBJECT: Parking Assessment 1981 - Proposed settlement costs $ assessment TOTAL COST OF PROGRAM $ 831,669. Interest reduction 183,669. 648,000. 60/40 split 388,800. Assessment Roll as adopted $391,987.77 Changes made upon Roll *J $ J Findings ( 2,104.60) *Home Bakery ( 350.76) *Carolines Beauty Shoppe ( 1,820.23) (if adopted) $ 387,712.18 if 60% settlement (40% write off) (26,388.18) (65,970.45 includes Heil) $361,324.00 361,000. = 5S.7% 648,000. cc Mayor 4 Council r(612) 587 -5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M 0 DATE: May 3, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Lettings FOR YOUR INFORMATION Bids were received for Letting No. 2 for Sections 83 -01 -5 through 81 -01 -10 and 83 -01 -18 and for Section 83 -01 -15 on April 25th, 1983. Assessment hearings for these improvements are scheduled for May 24th. Subsequent to said hearing, a recommendation for awarding contracts will be made. Marlow V. Priebe Director of Engineering MVP /pv (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Gary D. Plotz Hutchinson City Clerk HUTCHINSON CITY HALL Iutchinson, I•:N 55350 Dear Gary: liay 4, 1903 1� 04 �/ FOR YOUR INFORMATIO RE: Arredondo vs. Jorgensen and City of Hutchinson I am in receipt of a copy of the Summons and Complaint in the above - captioned natter. I have by letter contacted the attorney for the plaintiffs and informed them that we would be requesting that our insurer tender a defense in this action. Plaintiffs' attorneys have been requested to contact me if they have not received an Answer from insurer's designated counsel within the twenty (20) day time limitation imposed by the Summons in this case. A brief examination of the complaint in this matter shows that the incident that forms the basis for the complaint too]: place on April 6, 1981. The complaint was not served on any representative of the City of Hutchinson until tray 3, 1903 and was not delivered to the McLeod County Sheriff's Office for service until 'lay 2, 19 123. Both of these dates are over two years from the date of the incident. :Minnesota Statute 466.05 Subd. 2 states "An action against any municipality to recover damages with a loss or injury - -- involves a motorvehicle or other equipment owned by the municipality or operated by an officer, an e-:ployee, or agent of the municipality must be commenced within two (2) years after the date of the incident, accident or transaction out of which the accident arose." It would seemed that based upon this statute plaintiffs would be prohibited from maintaining an action against the City of Hutchinson since the action was commenced more than two (2) years after the date of the incident. Plaintiffs .-:gay be able to seek damages against Defendant Audley Jorgensen individually based upon simple negligence. Since the accident occurred while Audley was in the performance of his official duties for the City of Hutchinson, the city's insurance would provide coverage for Audley's liability and represent him in this action. Gary D. Plotz Lay 41 1 963 Page 2 I have briefly discussed the factual basis for this incident with Audley. It appears that the Hutchmobile approached the intersection of :°.ashington Avenue and i:ain Street and stopped at that red light. Plaintiff was stopped directly in front of the Iutchmobile. The Hutchmobile inched forward and apparently tapped the rear bumper of Plaintiffs vehicle. Audley talked to the Plaintiff and the Plaintiff showed no signs of any physical injury nor complained of any physical symptoms. Plaintiff did not want to report the accident but Audley requested that a report be made. Plaintiff then drove to the Hutchinson Police Station where she completed the traffic accident report. I am attaching a copy of that traffic accident report for your records. Please note that the police discovered no noticeable damage to either vehicle and Plaintiff when asked complained of no injury. Although the complaint served upon the city does not list any specific type or nature of injuries, I would be willing to bet that we will discover Plaintiff is complaining of cervical injuries to the soft tissue areas of her back, and spine. I would be surprised if there is any discernible x -ray evidence of injury. In order to assist attorneys for the insurer, I would request that if at all possible the records of the Hutchmobile for that date be examined. It may be possible to determine from the records the names of any passengers who may have been on the Hutchmobile at the time of the accident. This information would be most helpful in cooperating Audley's version of the incident. Please provide a copy of this letter to the Hutchinson City Council for their information. JHS : dlp Enclosure • Sincerely yours, SCHiU -FER LAW oFFICE James H. Schaefer Hutchinson City Attorney `pu, CODs wDC rLYy r0 uu[O wO lr,Ip: -- TRAFFIC ACCIDENT REPORT •u•LIC NIT au. ! •S� n L/ . (FOR POLICE USE ONLY) ,^ o..r ❑ ❑ 'v E Of F V -�'0p .✓ - DAY D.ror w[L. TIME couMn AcuD[n - I i❑_rY ICY— OF i ' (. f .,� 7 ! L) J_ ROVTL SYSTEM ROVTF NUY•ER OR STR([}M1AYE C.�g11M11 R5EC 110r YllYN 2 0MILES pN CIE OF D EW ROVTE SYS ROUTE 1, STREET %AWE, CRY LIMITS_ WE POST. OR FEIIVM gEFERENCI POIn IFI ILfM ZI N // k� S. Inc UNIT NO. i - VEHICLEI UNIT NO. 2 - ❑VEH2 ❑PED ❑BIKE LL 3 OMY[R LIC[NY MVY•FR -1 SLR pMYfRUCf NSE NVMBER -! ISIAT shy. rlRSl NE,ME YIODLE LAST EIRSi w.rE MIDDLE LAST ►. iu Llory +nrr,nrl`u. D R �\S : 1 -: E,:. OCT, c �i ©i%Vo NuIreER.wD SIMt 1 wu.BIR•ND.. MACE A E CITY STATE zv COOF CITY STATE ZIPCOOL DnIwBMRTN �I J SEf INVALID UCENY MSTMCi10N5 NOT COMPLIED CLASS D1TI Or BMnN SEA 4. t IIC 4E 514C11ON5 NOT lowuE➢ CLASS �Jl FF.Y YYf ONWIM I MIDDLE .41 14J L151 FIRST.LYE OWNER -2 YMDOL( LAST 0 a W NUY• EPA NO ST MEr YiS . E � t +. - l3 ' L. 6 R cm SPITE coDE v.; urr 4•i- s STATE In EEIDE - YLNICL[TTM 7 YIIR AYY VE MKU YAK[ COLOR - • Yf NICL[TM YEAR AND VEHICLE MARIE CO \OR C i LICENSE PUIE Y0. YFRR STATE w WVE Ica NO OCCW [KEYS! PLATL YO. KILR Cnl�lc s� "'i/ i,A,E w ISSU! NO OCC Vr r ►� �,;. - D 7 -. _ DAYLG[p VMMi NVYR ER I IEAIIENO 3 LEFTIVRN 5 INTE RCCTIOY 6 RW NT TURN 8 MIAD ON DAMAGED UNIT NUYBE A I 2 I S 1 �� + STOI - CT - OYLnYING A OFF MD RD LEFT 1 IOBOTTOY S l.- ~— MGNi NNGLE �� r Y1_s_i j l ! 'f wr RD RIGNT g sm[swMM ESTpOLANAYT 1 1 I.� TIT. �y Est DOLLARAYI 1 6 • I { ,� J 1 -y • 1 11 __ i I 101 INOI ! l � I_ CAI! NORIY 'eY ARROr DESCRIPTION: �. 11 vel. `� sf I `\l z a 'A - t/ Iii 1 r f+ CIc- cv..3 a a 4, 1,ji 51_ It. sI 1AA L E1.; M t'I i -;! il;i;! i T!li_!i?j I .:__- ! -!--_ _ i i 1-i- == I _-+ ! +- - -i---- I .Y:;l ,l i ►D.i�fs E t t -I 1 •v. -u.. }' v _fi d . fir , ✓A T! ' i I !liiliil II f •i f If 1 ! }i! k9 , u nn flo4i ! \ \C. ..M1.r lC •v '`Q 1 f 1� 1�Q -F..f ��_ O n 0 .nLt,JLn tt� kEi hod ` x "L »5 s.,.,.; ,tr.•u. ^yr�.. ;.%!.: �('_ L ?•:• -.c r ., • Lr''r`: - .Y" +'7rs^i�'� -t �' ; �'en,.`� �� _ v NAMES `" OF INJURED PERSONS/WITNESSES j 24 25 26 27 23 29 30 a I I c' CI S� E ��"` SIGN ORK[RS yNR AYD YY ? 1 OJ NEW A" 0[PA°Ytl 1 INDIA O . MCOWYYDAT,oYS f ❑fY4Nl[rE�• •..G HERE AS'S'S ,�. YDCE YO. On - D[r•nYen DR.eI.CE OrYYSM:AIM •.: (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 May 6, 1983 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR HAZEL SITZ RE: LEAVE OF ABSENCE FOR JOLEEN RUNKE �4.S. FOR YOUR INFORMATION 1 Joleen Runke plans to be on maternity leave of absence for approximately the months of June and July. At this time, it is planned that her duties will be divided among other staff in the administrative offices during the leave of absence. attachment: Memo from Joleen copy: Ken Merrill oAr (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: April 19, 1983 TO: Ken Merrill, City Accountant _ _ _ _ _ _ _ _ FROM: Jo Runke, Financial Records Technician _ _ _ _ _ _ SUBJECT: Maternity Leave of Absence — _ _ _ _ _ _ _ I hereby request a two :(2) month maternity leave of absence. It is my intention to work through May 27, 1983 and return to work on August 1, 1983. jr Respectfully submitted, Joleen R. Runke J I .1 1 1 1 1 1 1 t t 1 1 1 l�. t a t I 0 1 x t a J m u n b n n n a n a n n t IJ FOR YOUR INFORMATION q f 0 __._ — —.. ♦ ♦ G G[1f lai� ( (AtL 2�._ - - l�tff.(/ _..' [ [��_ � �.�f/y��1�l1'. All T T, it � �Ii _ —1-_ _qq♦/ts II it 71 — .I•I iI {h L3 3 4 - 13111I GI f 73 __ tl 717! _ L _ d 4� 7 .. 17 I 7 _ - all L Liu f fy - - D,S17G _ � I Sip, IY fri I f I I I f U - - _- e3 - -- ' ._ ! 1 0� _ 1 nY 8ry 7 _ I_ �.7 /U ♦ rG '/c {t 1, •� !-Z I _ I I, If � � 1 1 9 7 7R r r 18� 1 1 E Ertl s s71 C � � 1 i,1� I r �, I� 1� 11 � I I I 31,3 1.1,1 f I 1 I I l�. t a t I 0 1 x t a J m u n b n n n a n a n n t IJ FOR YOUR INFORMATION q f 0 I ;! ,a t' a t 1 1. II Il ' n 11 u u , n ' ud n 4 ' b n n ? n � w � ,1 u % ,1 .a al __._ — —.. ♦ ♦ G G[1f lai� ( (AtL 2�._ - - l�tff.(/ _..' [ [��_ � �.�f/y��1�l1'. All T T, it � �Ii _ _qq♦/ts {h }� all L Liu f fy - - fri I f I f U - - �, !-Z I I, If � � 1 1 9 7 7R r r 18� 1 1 E Ertl s s71 ,a t' a t 1 1. II Il ' n 11 u u , n ' ud n 4 ' b n n ? n � w � ,1 u % ,1 .a al (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 -ay 3, 1983 Gary D. Plotz Hutchinson City Cler'c Hutchinson City Hall Hutchinson, I ^d 55350 5D /89\ 0 +a�'Y1Z3 FOR YOUR INFORMATION RE: La':ont Schultz vs. City of Hutchinson, et al. Dear Gary: I have been in contact with Rolf Gilbertson concerning the potential settlement of this matter. Last wee): I1r. Gilbertson informed me that he had returned from vacation to discover that counsel for the various parties had reached a settlement with La?:ont Schultz. Mr. Schultz had agreed to dismiss claims against all defendants in exchange for receipt of the sum of $3,000. The other parties had agreed that Carver County, Glencoe, and Hutchinson should each contribute $1,000 to this total. Both a . Gilbertson and myself were upset that this resolution had been obtained without our consent or prior approval. Since all three defendants were covered by policies issued by the Home Insurance Company, I suggested that from the insurers standpoint it would make no difference whether each of the three defendants paid $1,000 or two of the defendants paid $1,500. The net cost to the insurer would be $3,000 no matter how it was divided among his policyholders. Ir. Gilbertson agreed and contacted the Home Insurance Co:apany and the parties to inform them that the City of Hutchinson would not be adversed to settling the matter for the sum of $3,000 if the stipulation of settlement would indicate that the City of Hutchinson was contributing nothing towards the dollar a::- :ount. This provision appears to be acceptable to all concerned, and I therefore anticipate that this ::latter will soon be dismissed with the City of Hutchinson incurring no legal or financial liability to :'r. Schultz as a result of his claim. I assume that such a resolution will be acceptable to the city council; and when I obtain the appropriate documents, I will forward them to the city council for their inspection and formal approval. In the meantime, could you please include a copy of this letter in the next council packet labeled "for information only ". JIKS:d1p Sincerely yours, SCF -R,� LAW OFFICE James H. ISchaefer Hutchinson City Attorney # 0 CROW RIVt`R REGIONAL LIBRARY BOARD April 11, 1983 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse Monday, April 11, 1983. Present: Dorothy Hinseth, Sunburg Representing: Kandiyohi County Wayne Hebrink, Renville " Kandiyohi County Jean Stranberg, Atwater " Kandiyohi County Kathleen Kubesh, Winsted " McLeod County Lilah Buhr, Stewart " McLeod County Jeanne Lundstrom, Cosmos " Meeker County Lionel Barker, Glencoe " Glencoe John Horrocks, Hutchinson " Hutchinson Albert Linde, Hutchinson " Hutchinson Delores Condon, Litchfield " Litchfield Linda Ulrich, Renville " Renville Jeanette Buchanan, Willmar " Willmar Sam Malone, Willmar " Willmar LeRoy Sanders, Willmar " Willmar Burton Sundberg, Director, CRRL Kathy Matson, Asst. Director, CIRRI, Absent: Orlynn Mankell, New London* Representing: Kandiyohi County Earl Kathews, Glencoe* " McLeod County Ellen Moench, EdenValley* " Meeker County Steven George, Darwin " Meeker County Jody Cronk, Litchfield* " Litchfield To be appointed " Bird Island *Excused absence Vice - Chairman John Horrocks called the meeting to order. Sanders%ubesh moved to send a plant and a card of appreciation to Earl Mathews. Carried. Malone / Stranberg moved to approve the minutes for March. Carried. Sanders /Lundstrom moved to approve the report of the treasurer for March. Carried. Sanders/Buchanan moved to include interest as a separate item under receipts. Carried. Director's report: a. The statistical report for March shows an increase in circulation of 3600 over the 1982 figures. b. Clippings were passed around. c. Cosmos has sold its liquor store. Long -range plans call for using this money far remodelan existing building or erecting a new facility for a library and a senior citizen center. d. 314AHC has approved partial funding for the summer project. Funds granted cover only the salary for the children's theater group. e. Children's author Lynn Hall will be in Willmar April 20. f. The OCLC terminal has been installed in Willmar. A direct line to the terminal in Ohio allows access to over 7,000,000 titles. Training sessions are available for interested staff members. o. f. Shirley Wicklund,Willmar, and Barbara Slhittenberg, Hutchinson, are retiring this year. Shirley Chapman, Glencoe, will be retiring in July, 1984. Hebrink /Ulrich moved that the bills be paid. Carried. Committee and project reports and updates: a. The next SAMMIE meeting is scheduled for May 10 in Marshall. b. Bill Asp has prepared draft language for the i'lestern Plains /Crow River contract incorporating the funding option of a combination amount per capita plus mill rate. Sanders/Hebrink moved to accept this draft language for the share of the budget. Carried. c. With the approval of the Western Plains board, Bob Boese contacted Senator Kanrath, Canby, a member of the Senate Education Committee, concerning special legislation to give an establishment grant to the new system. The committee passed a bill providing $24,000 the first year and $12,000 the semnd and final year. (Western Plains Library System's grant of $35,000 is still in the budget and could be earmarked for this.) The bill will be presented on the floor of the Senate. The outlook for passage is optimistic. Communications: a. The Public Library Newsletter was passed around. b. MLA convention will be held in St. Paul May 12 -13. c. OPLIC has received approval *for exterior directional signs. It was the consensus of the board that we get a more accurate picture of the location of these signs and the installation cost before we place an order. d. Pending library legislation: 1. OPLIC is supporting Governor Perpich's budget figures for libraries which provide a 5% increase in each of the next two years. 2. Legislators oppose the bonding of employees handling money. They also dislike the words "competent and qualified" in referring to library directors. Unfinished business: Malone/Sanders moved to delay consideration of these items- - the use of volunteers and "Hrrors and omissions" liability - -until after the proposed merger in July. Shirley Wicklund of Willmar, head of the adult services, Sanders/Buchanan moved to reclassify Natalie Quin to fill approve a raise of$1.00 per hour. Carried. Mileage reports were filed. The meeting was adjourned. Lilah Buhr Secretary \.7C i�P Neva ( n F)P. C ✓a 1 'f�hw ��6TC Anna Pr. Te 4 <. -. � ��r.- .,. • is retiring July 1, 1983. this position and to AprA-1983 CROW RIVER REGIONAL LI Treasurer's Report INCOME THIS MONTH Balance (Regular Account) 313,063-5C (Super New Account) (Savings Account) 3RARS LeRoy Sanders, Treasurer YEAR TO DATE BUDGET $ 51,011. 0 $ Receipts: ACCT GROUP... .00 _00 State /Federal Aid 11,346.00 39,379.00 110,000.00 Kandiyohi County 20,119.75 40,239.50 80,479.00 Meeker County 53,778.00 McLeod County SALARIES 57,661.00 McLeod County (1982 Receivable) _111,726.89 588.58 -O- Willmar 16,461.50 32,923.00 65,846.00 Litchfield 81233.25 16,466.50 32,933.00 Hutchinson 11,521.25 23,042.50 46,085.00 Glencoe 5,275.25 10,550 -50 21,101.00 Bird Island 11605.25 6,421.00 Renville 1,746.75 3,493.50 6,987.00 Petty Cash 2,411.86 9,874.79 25,000.00 Gifts 100.00 7,844.o4 -0- Interest 338.75 1,208.07 3,000.00 Other 92.46 234.28 -0- Total Receipts: $77,646.82 $1879449 -51 $509,291.00 From 1982'Budget 101.00 50.50% 8,431.00 TOTAL RECEIPTS & BALANCE: $90,710.38 $238,460.59 $517,722.00 3 -59% MTD YTD_ % OF EXP CURRENT I .00 EXPENDITURES EXPENDITURES TO EST 3UGGET j '(Including Amortization Funds of $39,133.52) ACCT GROUP... .00 _00 .00 %__.00 -- -CI 3RARY - PERSONAL SERVICES - SALARIES 28,031.90 _111,726.89 _33.37% _ _ 334,855.00 _ HOSPITAL v. °DICAL INSURANCE 1,475.05 5,900.54 39.34% 15.000.00 ' PERA AND S7CIAL SECURITY 2,599.26 10.267.09 35.49% 29,000.00 ACCT GROUP... 32,106.21 127._894.52 _33.76_ %_378,55E.00 _ MATERIALS BOOKS - ACULT 2,941.96 11,672.91 27.34% 42.703.00 BOOKS - CHILDREN 856.54 2,_685.93 _22.38% _ 12.000.00_ PERIOCICALS _ _ 207.75 1,246.50 12.47% PJ,000.00 PAMPHLETS .00 101.00 50.50% ZOO.00 AUDIO V1 <,UAL .00 107.81 3 -59% _ 3,00C.00 _ PAINTINGS .00 - - - -.00 .00% .GO BINDING - .00 .00 .CO% 600.00 - .0_0 _ _ •_00 _ -07% 3CC.00�( __MICROFORMS _ _ ACCT GROUP... 4,006.25 15,814.15 22 -93% ,58,603.00 . M4Ir1TENANCE CUSTODIAL SUPPLIES AND SERVICES 291.34 431.57 49.04% EPC.00 _ - -- _. __ _ - _- _ -.._- TELEPHONE E TER MI N4L - _._ 376.19 1.602.65 32 -OS% -_. . .,000.00 VEHICLE_ ^P= RATION - INCL INS 540.56 4,827.99 43.8 ?% 11,000 -.00 ACCT GROUP... 1.198.05 _6,862.21_ _ 40.05% 161.580 -00 _ SUPPLIES E PRINTING 1,252.06 3,d18.44 34.71% 11.000.00 PROM3TING AND PR'_`GRAMMING 117.25 218.32 21.83% 11000.00 POSTAGE 439.98 1,785.56 35.71% S.000.DO MILEAGE ANO MEETINGS - 640.90 2,438.81 43.78% 5.000.00 ' MEMBERSHIPS .00 .00 .00% 4CO.00J INSURANCE 161.75 383.50 8.52% 4.500.00 EQUIPMENT RENTAL 11000.29 4,401.43 40.01% 11,000.00 AUDITING SERVICES -00 .00 .03% 950.00 BOOKEEPING S, VICES 225.00 900.00 33.33% 2,7Q0.00 C04 CATALOG .00 .00 .00% 51000.00 ACCT GROUP... 3.837.23 13,946.06 _29.96% ___ 46,550_00 - CAPITAL OUTLAY ECUIPMENT 413.84 964.90 24.12% 4,000 -00 BRANCH A40TIZATION FUND .00 _ _ •00 •CO% 700.00 VEHICLE AMO- CUZATIDN IW O .00 .00 .CO% 11:00.00 ' SAVIN COPIER .DO CD .00% .DD ACCT GROUP._ 413.84 ___ _954.90 15.56% 612CG_00 SPECIAL GRAW'S S.MAMC GRA%T, 1982 -00 16.06 3.73% - 431.00 ACCT GROUP... .00 16.06 3.73% 4 1.00 ORG. TOTAL... _ _ _ 41.551.58 165,497.90 31.97% 517.772.00 Correction from Regular Account $(1.00) Voided Check $45.00 Investments redeemed (CD's) $10079.66 $69,229.66 Investments purchased -0- $82,507.89 Ending cash balance $59,728.46• $59,728.46• '(Including Amortization Funds of $39,133.52) MINUTES BID OPENING MONDAY, APRIL 25, 1983 The bid opening was called to order by Alderman Ted Beatty at 1:45 P.M. Present were: Alderman Ted Beatty, City Accountant Kenneth B. Merrill, Parks and Recrea- tion Director Bruce Ericson, and Maintenance Operations Director Ralph Neumann. The reading of Publication No. 3045, Invitation for Bids, Purchase of Two Pick -Up Trucks, was done by Alderman Beatty. The two bids received were then opened and read. Wigen Chevrolet Hutchinson, MN Plowman's, Inc. Hutchinson, MN Two Wheel Drive Pick -Up Truck Four -Wheel Drive Pick -Up Truck with Snow Plow Two Wheel Drive Pick -Up Truck Four Wheel Drive Pick -Up Truck with Snow Plow $ 7,685.72 F.O.B. 6 -10 Weeks $10,615.88 F.O.B. 6 -10 Weeks $ 7,764.00 F.O.B. 60 Days $10,816.00 F.O.B. 60 Days The bids were referred to City staff for review and recommendation to the City Council. There being no further business, the meeting adjourned. MINUTES BID OPENING MONDAY, APRIL 25, 1983 Alderman Ted Beatty called the bid opening to order at 2:00 P.M. The following were present: Alderman Ted Beatty, City Accountant Kenneth B. Merrill, City En- gineer Marlow V. Priebe, and Assistant to City Engineer Cal Rice. Publication No. 3031, Advertisement for Bids, Letting No. 1, City Projects 83 -01 -1, 83 -01 -2 & 83 -01 -4, was read by Alderman Beatty. The two bids received were then opened and read. Juul Contracting Co. $ 37,977.50 Hutchinson, MN Channel Construction Go. Isle, MN 34,449.00 Publication No. 3032, Advertisement for Bids, Letting No. 2, City Projects 83 -01 -5, 83 -01 -6, 83 -01 -7, 83 -01 -8, 83 -01 -9, 83- 01 -10, 83- 01 -18, was read by Alderman Beatty. The following bids were received and read. Buffalo Bituminous, Inc. $176,018.52 Buffalo, MN J. W. Hanson Construction Co. 177,132.50 Hutchinson, MN Publication No. 3033, Advertisement for Bids, Project No. 83- 01 -15, was read by Ald- erman Beatty. Two bids were received and read. Buffalo Bituminous, Inc. $ 56,564.50 Buffalo, MN J. W. Hanson Construction Co. 56,817.50 Hutchinson, MN Publication No. 3034, Advertisement for Bids, Project No. 83- 01 -19, was read by Ald- erman Beatty. The following bids were received and read. Juncewski Masonry $ 46,808.00 Silver Lake, MN Burress Construction Co., Inc. 44,936.00 Mora, MN J. W. Hanson Construction Co. 45,923.00 Hutchinson, MN o3 i MINUTES - BID OPENING APRIL 25, 1983 PAGE 2 Ter Wisscha Construction, Inc. Willmar, MN Dale Runge Construction (R S R Construction Co.) Hartford, S.D. 51,246.20 46,620.00 The bids were referred to the Engineering Department for review and recommenda- tion to the City Council. There being no further business, the meeting adjourned. • 0 �i (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: May 3, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Oakwood Addition Cost Report In reference to the estimated cost of providing sanitary sewer and storm sewer to Oakwood Addition, as discussed at the hearing for street improvement, I submit the following cost data, maps and construction schedule: Sanitary Sewer: 1. Require relocation of sanitary sewer by Larry Bethke as per his Planned Unit Development. 2. Extend service to entrance to Oakwood Addition. 3. Extend service into Oakwood Addition. 4. Total cost is estimated at $60,000.00. S. Assessable cost to Oakwood Addition is estimated at $20,000.00 or $2,000.00 per lot. 6. Deferred and City Cost is estimated at $40,000.00. 1. Extend service on California Street to School Road. 2. Extend service on School Road to County Road 12. 3. Extend service along County Road 12 to lot line between Lots 2 and 3. 4. Extend service into Oakwood Addition. 5. Total cost is estimated at $139,000.00. 6. Assessable cost to Oakwood Addition is estimated at $16,500.00 for trunk service and $16,000.00 for lateral service or $3,250.00 per lot for trunk and lateral service. 4 -a Oakwood Addition - Cost Report Page 2 Street Construction: 1. Grade, Gravel Base and Curb and Gutter construction is estimated at $21,000.00 or $2,100.00 per lot. 2. Bituminous Base Course and Bituminous Wear Course construction is estimated at $12,500.00 or $1,250.00 per lot. All costs are based on 1983 cost data available and a summary of same is as follows: Assessable to Oakwood Addition: TYPE TOTAL PER LOT Sanitary Sewer $20,000 $ 2,000 Trunk Storm Sewer $16,500 $ 1,650 Lateral Storm Sewer $16,000 $1,600 Grade, Gravel Base and Curb and Gutter $21,000 $ 2,100 Bituminous Base Course and Bituminous Wear Course $12,500 $ 1,250 TOTAL ---- --- ---- ---------- - - - - -- $86,000- ---- ---- - - - - -$ 8,600 The schedule of construction recommended is as follows: First Year - Sanitary Sewer and Storm Sewer Second Year - Grade, Gravel Base and Curb and Gutter Third Year. - Bituminous Base Course and Bituminous Wear Course The actual beginning and completion of the above schedule would depend upon approval and construction of the first phase. Marlow V. Priebe Director of Engineering MVP/PV attachment cc: Property Owners Oakwood Addition 0 0 0 0 PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, APRIL 28, 1983 PUBLICATION N0. 3055 NOTICE OF PUBLIC HEARING FOR CORRECTION OF AN ERROR IN THE PARKING ASSESSMENT NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will hold a public hearing on May 10, 1983 at 8:00 o'clock P.M. at City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota. The purpose of the public hearing is to seek citizen input and advice on the correction of an error in the parking assessment relating to the following described property: Caroline's Beauty Shop - 34 Main Street North Center 24 feet of Lot 2, Block 50, North 1/2 City Dated: April 27, 1983 BY ORDER OF THE CITY COUNCIL BY AA a64 0 Gary q. Plotz City Clerk (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE; --May 6, 1983 ------- - - - - -- TO: Caroline Anderson FROM: Kenneth B. Merrill, City Accountant --------------------- SUBJECT: — -- - ---- -- - - Revised Assessment for Parking --- A review of the assessment information by the City finds the following data. The building is 55% homestead property and the balance is beauty shop area. During the period before adoption of the assessment roll this information had not been relayed to the City. The preliminary notice and information on assessment data had been mailed to all affected property owners. From this basis we used the following information: Value of Building $35,650.00 Parking Required 12 Parking Provided Net Need 10 Parking Assessment $2,831.59 On the revised basis: Value of Building $16,050.00 Parking Required 5 Parking Provided (2) Net Need 3 Based on this information, the assessment would be: $1,011.36 The public hearing for review of this matter is set for Tuesday, May 10, 1983 at 8:00 P.M. at City Hall. cc: City Council )ms (612) 879 -2391 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 3, 1983 TO: — CITY COUNCIL — — — — — — — — — — — — — — — FROM: — PLANNING COMMISSION — — — — — — — — — — — — SUBJECT: — RECOMMENDATION TO FILL VACANCY ON PLANNING COMMISSION — On Tuesday, May 3, at 12:00 Noon, the Planning Commission met to consider a recommendation to fill the vacancy on the Planning Commission left by the resignation of Mr. Jim Johnson. By unanimous vote, the Planning Commission recommends Mr. Shu -Mei Hwang to fill the vacancy on the Planning Commission. a_? Hutchinson Plant /3M Hutchinson, Minnesota 55350 6121587 3626 April 19, 1983 Mr. Gary Plotz, Hutchinson City Admin. and Planning Commission Members Hutchinson, MN 55350 Due to my upcoming transfer, I will not be able to complete my appointed term on the Planning Commission. Therefore, please accept this letter of resignation ef- fective June 1, 1983. I wish to express my appreciation to all of you for your assistance and for providing me the opportunity to participate in the function of the city. It has been a very worthwhile experience and I am pleased to have been associated with a progressive con- cerned commission. Sincerely, J. Johnson ga 0 • `LND - �( V �� 0 m LO s� ec't �f0662$Zt EFFECTIVE JULY 1, 1980 AFFIDAVIT AM OVER 65 YEARS OF AGE,, OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $6.00 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON HE AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE�/ C: `' / v� /'2/ - STREET ADDRESS 4 A °,L {` �F��f}7'r4'��1.�.4 'R''.�^✓:� ;�.yS�.�v vow,. °.�'.7 *�43F'�}d� FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change TO: CITY COUNCIL Account Number Council Action: Approved DATE Disapproved "71e CL 6-2X�,e, of � ✓ vw C�'-co GGcti �r'x CPS ��u 1-2o " ' l 0 Qn af�l�ppre�tt�n TO UWREAS, Nenbell Mafgews gas serveb fge Cif!; well as a park maintenance operator for fge past four (4) gears; V.'HEREAS, saib V)enbell Mafgews gas serveb faifgfully anb biligen£ly giving of gis time wib talents fowarb fge enricgmenf of fge Cify, NOW rnFREFORE, 8E IT RESOLVED 43' THE CIT.4 COUNCIL OF THE CITY OF IllTCHINSON, MINNESOTA: THAT, beep appreciation is gereby expresseb to Nenbell Idafgews for gis afore- menfioneb services anb fge grafitube of Hufcginson anb fge citizens fgereof is gerebg expresseb. Abopfeb bg fge Cify Council fgis lofg bay of May, 1983- ATTEST: Gary D. 4lofz Cify Abminisfrafor James G. DeMeyer Mayor 6 O-M.B. No. 0607-0094; Approval Expires June 19: FORM C -404 Period In which 17-6-61) permits issued 112011 1983 - PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. DEPARTMENT COMMERCE BUREAU OF F THE CENSUS ExU (Please correct any errors in name Or address) , REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6103500 41 9 99. 99 085 8 81 26 0 2730 CENSUS USE ONLY HOMER PITTMAN BLDG OFF CITY HALL.37 WASHINGTON AVE WEST HUTCHINSON MN 55350 Has the geographic coverage of this permit Sys in changed during this period? No O Yes - Explain in comments - -- - If no permits were issued during this MAIL THIS Bureau of the Census lease read the instructions befor- period, enter (X) in box and return form E] 1 01 East Tenth Street completing form. For further help: COPY TO Jeffersonville, Ind. 47132 call collect (30)) 763 -7244. -- Section I - NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number - Valuation of KEEPING BUILDINGS AND I tem MOBILE HOMES No. construction (Omit cents) construction (Omit canto) uildings Housing u0its guildin Housing ulits sl0 cal cb) 1c) Id) (e) (B) One- family houses, detached 101 _ One - family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 2 2 184 855 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 2 2 1 184,855 Mobile homes 1121 4 4 1 - - - - - -- Section 11 - NEW RESIDENTIAL NON. PRIVATELY OWNED PUBLICLY OWNED - Number Valuation of Number Valuation of HOUSEKEEPING Item No' BUILDINGS Buildings Rooms construction romit cents) construction (Omit cants) Buildings Rooms . (a) (bl (d (d) (e) If) (g) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III - NEW NONRESIDENTIAL PRIVAPTELY NED PUBLICLY OWNED Number luation of BUILDINGS Item Number Valuation of No. mit cents) oustng construction Buildi units (Omitcents) uildings Housinnstruction units (a) (b) /cl (d) (e) (f) _ tg) Amusement and recreational buildings 318 - - - _ - Churches and other religious buildings 319 _ Industrial buildings 320 _ _ Parking garages (open to general public) 321 •" "'^� Sery ice stations and repair garages 322 Hospitals and other institutional buildings 323 Office, bank, and professional buildings 324 Public works and utilities buildings 325 - - Schools and other educational buildings 326 Stores and other mercantile buildings 327 2 - 31,500 Other nonresidential buildmIls 328 3 ` h 1,072 Structures other than buildings 329 3 1,420 Section IV - ADDITIONS AND ALTERATIONS I °c c Anincrease in the number of housing - - m units (in the housing units column, _ uenter only the number of additional units) 433 No change in the number of y m housing units 434 24 54,376 a ° A decrease in the number of housing V « � m units (in the housing units column, enter only the number of decreased m units) 435 Residential garages and carports 1436 (attached and detached) _ - All other buildings and structures 437 .7 77,495 ' 1 ' 8,400 - PLEASE CON77NUE ON REVERSE SIDE It 1 Section V — CONVERSIO W ____________________ Site address PRIVATELY OWW PUBLICLY OWNED Number Valuation of stow from Item Number Valual,u:. Buildings Housing housing of No. construction , Buildings Housing construction (a) lb) (c) Id) (e) (f) (g) units (Omit cents) units (Omtt cents) lal Ib) (cl (d) (e) 10 Ig) Nonresidential and nonhousekeeping ❑Private *Kind of building - ---- ---- -------------- ❑Private _____________ ____ ___ Site address ----------------- - - - - -- buildings to housekeeping buildings 540 _____________ ___ ___ 0Private Housekeeping buildings to nonresidential ----------- ---------- -- 0Public and nonhousekeeping buildings 541 `RAZING .One Section VI – DEMOLITIONS AND OF BUILDINGS pvflt� �and - family buildings attached detached 645 'ilk-_ Two - family buildings �'t .Y Ate:: _ Three- and four - family buildings 647 1 Five -or -more family buildings 648 .' —w All other buildings and structures .16491 1 t Section VII – ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE ____________________ Site address Please provide in the space below, additional information for each individual permit valued at $500.000 or more entered in sections I through V. I stow from Ownership Valuation of Name and address of Number of Number Sec. Description owner or builder Mark (X) housing of I —V• (Omit cents) One (Omit cents) units buildings (a) lb) (c) Id) (e) (f) (g) Kind of building _______ _ Site address ________ _______________ 0Public ❑Private *Kind of building - ---- ---- -------------- ❑Private _____________ ____ ___ Site address ----------------- - - - - -- ED Public ---------------- — ad dress _____________ ___ ___ 0Private f ----------- ---------- -- 0Public ___ _ __ _ _ __ Private Site address ----- _____------------- E]Pu61ic _te __ad_dres__s _________ ____ Si --------------- - Site address Comments 1 0 private ----------------------- ❑Public --- ---- --- --- -- ---I p Private --------------- - ---- -- ❑Public Item No, 329 r $600 Fence- $420 - pence; $400 -. Retaining Nall, Name of person to contact regarding this report Te Hoer Pittman Area code Number Tone Building Official b12 I 587 FORM C.404 17 C -911 Extension ____________________ Site address _______________________ _______________________ F] Private E] Public I I Kind of building ❑Private ____________________ Site _______________________ ❑Private _______ _ Site address ________ _______________ 0Public *Kind of building - ---- ---- -------------- ❑Private ---------------- — ad dress _____________ ___ ___ 0Private ____ ------- _________ Site address ----------- ---------- -- 0Public _te __ad_dres__s _________ ____ Si --------------- - Site address Comments 1 0 private ----------------------- ❑Public --- ---- --- --- -- ---I p Private --------------- - ---- -- ❑Public Item No, 329 r $600 Fence- $420 - pence; $400 -. Retaining Nall, Name of person to contact regarding this report Te Hoer Pittman Area code Number Tone Building Official b12 I 587 FORM C.404 17 C -911 Extension Kind of building Of ❑Private ____________________ Site _______________________ ❑Public Kind of building 1!4Ce - ---- ---- -------------- ❑Private ---------------- — ad dress _— __________ __ ❑Public _te __ad_dres__s _________ ____ Si --------------- - Site address Comments 1 0 private ----------------------- ❑Public --- ---- --- --- -- ---I p Private --------------- - ---- -- ❑Public Item No, 329 r $600 Fence- $420 - pence; $400 -. Retaining Nall, Name of person to contact regarding this report Te Hoer Pittman Area code Number Tone Building Official b12 I 587 FORM C.404 17 C -911 Extension • 0 ; -.ay 2, 1 -07, he library board met on "ap 2, 1137., Stith t �e fnllowinr ;�. mSers present: Ralph Bergstrom, Gena Iverson, Sally Cone, Paul Ackland, John Horrocks, Albert Linde. John Mlinar he minutes o` `Yie last -i etin were rend and approved. John Horrocks discussed the location of signs for the library to be paid for by the Regional Library. John Horrocks explained the merger of the Crow River Regional Library and the Western Plains Region which has to be ap- proved by all governing bodies involved in the merger. John Horrocks moved that the Board approve this merger. Motion seconded by Gena Iverson. Motion carried. The meeting was adjourned. °rr ^'t -v 741 • HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - March 15, 1983 5:15 PM - Small Conference Room Present: Dave Doelger, President; Joan Ewald, Vice President; Buell Fogg, Trustee; Ken Gruenhagen, Trustee; Dr. George Gordon, Chief of Staff Absent: Norah Mullan, Secretary; Rolly Balke, Trustee; Virgil Goebel, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Executive Secretary; Dennis Anglin, Chief Engineer The meeting was called to order at 5:50 PM by President Doelger. Minutes of Past Meetings. Motion was made by Gruenhagen to approve minutes of the regular Board of Directors meeting of February 15, 1983• Motion was seconded by Fogg. All were in favor. Motion passed. Medical Staff Meeting Minutes. Dr. Gordon presented the Medical Staff meeting minutes. He discussed audits, the upcoming presentation by Dr. Bill Carr, and the need for a new EKG service. Old Business A. Marketing Person: Graves informed the group that the marketing student whom we were interested in hiring for the summer, sharing time and expenses with Health Planning & Management Resources, had not answered HPMRts inquiries and, therefore, we are assuming she is not interested in a position with us. Graves recommended that the board wait to see what the new Hutchinson Medical Center administratorts approach to marketing is before any decision is made on the next steps to take. B. Wellness Program. Discussion of the wellness program distributed at the last meeting was tabled until Aprils meeting in order to view a presentation by Robyn Erickson, Education Coordinator, at that time. New Business A. Risk Control. The board discussed the firm hired by the City Council to review and advise the city on all insurance policies. The hospital will need to pay only according to how many hours Risk Control, Inc., works here. Following discussion: Motion was made by Fogg to acknowledge the contractual (affiliate) arrangement between Risk Control, Inc., and the City of Hutchinson which was approved by the City Council. Motion was seconded by Ewald. All were in favor. Motion passed. B. Minnesota Benefit Association. Graves reported to the board on the presentation made to hospital employees by Dick Piehl, a local agent representing the Minnesota Benefit Association, regarding benefits 7 -cr 01 New Business (continued) i (B.) available to them through the MBA. He noted that although there is no cost to the hospital for these benefits, the hospital will need to coordinate payroll deductions and provide some administrative management for the program. Following discussion: Motion was made by Gruenhagen to authorize payroll deductions for the Minnesota Benefit Association plan and designated Dick Piehl as our local authorized agent conducting the program. Motion was seconded by Ewald. All were in favor. Motion passed. C. Mental Health Unit Contract. Graves presented a letter from Mr. Michael Houlihan of the CMHC Chicago office regarding requirements of affiliation between the hospital and West Central. He also discussed with the board a sample contract he prepared which he felt was conssistent with Houlihan's recommendation. Following discussion: It was the board's consensus that the administrator go ahead with the proposed agreement between the hospital and West Central as presented in the sample contract. D. Rule 29 Clinic. Discussion regarding the Rule 29 clinic was tabled until the next meeting on the recommendation of the administrator. E. Items of Information t 1. Hypertension Program. The board reviewed the Hypertension Program Annual Report submitted by Marty Lund, RN /Patient Educator. The board agreed that this program was a valuable one and that Ms. Lund was doing excellent work. 2. CEO Evaluation Seminar in Marshall. Commenting on last year's experience, Graves said he felt the subject of this years District E Trustee Education meeting was more interesting than last year Is. With no consensus generated from the board, however, this item was tabled until the next meeting. F. Birthing Room Concepts Meeting. Graves reminded the board of the upcoming joint meeting with the Medical Staff on March 24 regarding birthing room concepts. Statistical Report The statistical report for February was presented. Graves noted that the 62% occupancy was at the break -even point. Occupancy is declining — this year's occupancy is.-.5% less than last years at this time. A slight decline in length of stay was also noted. Again, the trend toward outpatient treatment and reduced cost was apparent. Accounts Payable. The accounts payable listing was submitted for approval. Following discussion: Motion was made by Gruenhagen to approve payment the attached listing of accounts payable and cash disbursements in the amount of $357,946.23. Motion was seconded by Fogg. All were in favor. Motion passed. Financial Statements. The statements were presented and discussed. No unusual comments were made. Department Reports A. Mental Health Unit Report. The report was presented. No unusual comments were made. B. Director of Nursing Services and Education Coordinator Report. The report was presented. No unusual comments were made. C. Dietary Report. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Other A. Donation of Chiller. Dennis Anglin spoke to the board regarding the proposed donation of an electric absorber /chiller by 3M to the hospital. He explained to the group the cost of installing the donated chiller versus the purchase price of a new one and the economy of not needing to run the boilers all day during the summer after installation of the "new" chiller. Following discussion, the board directed the administrator to contact the hospital's consulting engineer and legal counsel prior to asking approval by city council of the donation. There is a possibility of obtaining energy grant money for the purchase of a new chiller that would make it more economical for us to purchase a new one rather than installing a donated chiller. B. Development Foundation. Graves reacquainted the board with his proposal to create a development foundation for the hospital. He informed them that the hospital's attorney, Jim Schaefer, recommended that the hospital engage another attorney who has done this type of work before. Graves will be contacting other attorneys with that expertise. C. McLeod County Public Health. Graves informed the board of an outreach opportunity to contract physical therapy and occupational therapy services to McLeod County Public Health. Discussions have been held, but fee for services needs to be agreed upon. He also mentioned that Public Health may be locating in the HERC office in the future. Graves will keep the board updated. D. Joint Venture in Portable CT Scanner. Graves presented a rough -draft proposal for the hospital to participate in a joint venture with other area hospitals for the purpose of purchasing a portable CT scanner. Expenses would be shared with hospitals and doctors along the "trap line" between Hutchinson, Glencoe, Waconia hospitals and Metropolitan Medical Center, with profits and losses split accordingly. Graves will consult with Jim Schaefer, hospital attorney, and keep the board informed of any talks with the other parties involved. % E. OT Contract with St. Mary's ( Winsted). Graves discussed with the board a proposed contract between Hutchinson Community Hospital and St. Mary's Hospital in Winsted. Fees for service are the same as with other hospitals/ nursing homes in the area. We are awaiting return of the contract from St. Mary's (with signatures) before the contract will go into effect. (i. 11 s i Other (continued) F. Equipment Disposal. The board discussed the possibility of disposing of unused-hospital equipment. It was the consensus of opinion to wait until the City's auction coming up this spring to dispose of any,such equipment. Adjournment. Motion was made by Fogg to adjourn the meeting. Motion was seconded by Ewald. All were in favor. Motion passed. The meeting adjourned at 8:4o PM. Respec�tffu'lly, submi/ttted,/� Laurie Rulkonen Recording Secretary 0 0 Norah Mullan Secretary 0 r� HUTCHINSON CCY,74UNITY HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES March, 1983 CURRENT PERIOD ` r• � YEAR- TO--DATE PATI.ENP REVENUE ACIUAL BUDGET VARIANCi 195,432 211,294 (15,862) Daily Hospital Service Medical Nursing Units 596,526 633,882 (37,356 49,950 53,154 ( 3,204) Mental Health Unit 127,158 655,112 159,462 680,043 (32,304 (24,931 218,136 226,681 ( 8,545) Ancillary 4,006 6,871 (2,865) 463,518 491,129 (27,611) Gross Patient Revenue 1,378,796 1,473,387 (94,591 (43,421) (31,939) (11,482) Less: Discounts & Allowances (103,154) (95,817) ( 7,337 (2,968) 13,923 23,430 420,097 459,190 (39,093) 6,850 6,735 115 426,947 465,925 (38,978) 228,352 240,801 (12,449) 42,729 43,628 ( 899) ( -,907 15,847 1,060 J,659 8,700 959 9,706 10,895 (1,189) 38,425 45,189 (6,764) 15,595 17,755 (2,160) 4,006 6,871 (2,865) 1,189 2,240 (1,051) 2,263 2,578 ( 315) 2,207 2,237 ( 30) 15,833 14,549 1,284 4,842 7,810 (2,968) 391,713 419,100 (27,387) 35,234 46,825 (11,591) 3.212) (13.212) - -- Net Patient Revenue Other Operating Revenue Total Operating Revenue OPERATING EXPENSES Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Equipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses Total Operating Expense Operating Income Add (Deduct) 1,275,642 1,377,570 (101,928 23,994 20,197 3,797 1,299,636 1,397,767 (98,131 661,607 722,403 (60,796 124,850 130;883 ( 6,033 45,161 47,541 ( 2,380 26,414 26,100 314 29,200 32,685 ( 3,485 103,886 135,567 (31,681 52,026 53,265 ( 1,239 13,025 20,613 ( 7,588 5,034 6,720 ( 1,686 6,791 7,734 ( 943 6,965 6,711 254 47,499 43,647 3,852 13,923 23,430 ( 9,507 1,136,381 1,257,299 (120,918 163,255 140,468 22,787 Non - Operating Revenue/Expense Price - Level Depreciation (39,636) (39,636) - -- 22,022 33,613 (11,591) Net Income 123,619 100,832 22,787 • BURNS MANOR MUNICIPAL 0RSING HOME Minutes - March 3983 i The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, March 24, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present. A motion was made by Keith Deuhn and seconded by Eldred Miller, to accept the minutes, with one correction: The Board of Directors will meet March 24, 1983 instead of March 23, 1983. Motion carried. A motion was made by Eldred Miller and seconded by Gloria Dansereau to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. Election of Officers: The terms of Les Linder, President and Gloria Dansereau, Vice President, will expire. Nominations were: Les Linder, President and Gloria Dansereau, Vice President. There being no further nominations for either office the secretary was directed to cast a unanimous ballot for the two nominees for the respective office. CMotion carried. David Jensen, Financial Advisor, gave the monthly financial report. 4% Medical Assistance reduction imposed by the Special Session of December 1982 will be allowed to Sunset July 1, 1983. Payable days times per diem rate will be reduced by 4 %. Risk Control, Inc. has been approved by the Hutchinson City Council to evaluate the insurance coverage. The cost will be shared by the entities. An automatic starter for the generator should be considered. The cost at the present time is approximately $30,000.00 for labor and installation of an electrical indicator. After much discussion: A motion was made by Larry Graf and seconded by Mike Carls, to contribute $50.00 to Local 8602, American Federation of Musicians for entertainment, Sunday May 15, 1983. Motion carried. The Elderly Planning project will meet March 28, 1983, at 7:00 p.m. in the hospital conference room. (—w' �- Page 2 March Minutes C 1983 A motion was made by Eldred Miller, seconded by Esther Kuehl, to proceed with an addition to the shed housing the Burns Manor Vans. Motion carried. Mother & Daughter Tea will be Friday, May 6, 1983. A letter requesting the lowering of the speed limit on North High Drive has been received by Mayor James DeMeyer. There being no further business, a motion was made by Keith Deuhn and seconded by Gloria Dansereau to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Thursday, May 19, 1983 at noon, in the Annex Sun Porch at Burns Manor Municipal Nursing Home. ATTEST: Leslie L. Linder, Presi ent Respectfully Submitted: Mavi J. Ge' r, Secretary 9 40 ROGER L. GILMER Attorney At Law May 3, 1983 • • GILMER LAW OFFICE 95 Second Avenue S.E. P.O. Box 338 Hutchinson, Minnesota 55350 Mr. James DeMeyer Mayor, City of Hutchinson City Hall Hutchinson, MN 55350 Re: Hutch Cafe - Walt Kelley assessment Dear Mr. Mayor: Area Code 612 Telephone 587 -3757 �qss, fAYlo3 ey VEp _N �\ �') Attached is Walt Kelley's check in the amount of $4,376.81. We are offering this amount in full settlement of the existing appeal currently before the Court in Glencoe. Our current settlement offer is 60% of the amount currently assessed of $7,294.69. As you recall, at the last city council meeting, the motion was made by Councilman Beatty to offer Mr. Kelley a 66% settlement or the sum of $4,814.49. At that time we were offering a 50% settlement or a total of $3,647.34. We are offering this settlement in good faith without an admission by either party, Walt Kelley or the City of Hutchinson, as to the legality or illegality of the parking assessment. As you know, all of the current assessment appeals were set for pretrial before the Honorable Judge Howe in Glencoe on May 2, at 1:30 P.M. The purpose of a pretrial is to establish the legal issues, identify all the witnesses that may testify in either party's behalf, determine what additional discovery or depositions are necessary by either party, identify expert witnesses and the scope of their testimony and to attempt to agree upon a stipulated or agreed upon set of facts. At that pretrial, the judge divided the trial of these appeals into two parts. The first trial would commence July 28 and would be limited to the issue to any procedural defects pursuant to Minnesota Statutes §429.and §459. The second trial would be limited to the issue of benefit to each respective appellant. That trial date has not yet been set. Y-1-- 1- Mr. James DeMeyer Page 2 May 3, 1983 I believe my client's situation is unique among the eight or nine other appellants. I believe that uniqueness is that Hutch Cafe's physical location is 300 if not more feet from the Temple parking site if one were to walk it. As you now know, the Citizens Bank has purchased the Old Armory site and has tentative plans to move its drive -in facility to that location. Assuming that to be true, significantly more beneficial parking might become available to Mr. Kelley through the Citizens Bank & Trust Company. Mr. Kelley is under the impression that this would be available to him at an agreed upon cost. Moreover, we believe that Mr. Kelley will be exposed to two parking assessments, one by the city and one by agreement with Citizens Bank. However, recognizing that the city's parking program is a reality and in the spirit of full cooperation with the city, we are making this final settlement offer. Hopefully this offer will be acceptable to the city and that it will foster other settlements which will avoid long, lenghty and costly court battle involving both the appellants and the City of Hutchinson. With respect to legal economics, it is my understanding that this appeal process in District Court is not free to the City of Hutchinson in that the City Attorney will be billing the parking fund for time spent and in the preparation and trial of these issues in court. Of course, the same is true with respect to my client. In view of these costs and risks to both parties, that is the appellant and the City of Hutchinson, we are making the above offer: Cordially, GILMER LAW OFFICE Oty, Roger L. Gilmer RLG /slj Encl. cc: Council members 0 0 ,12) 587 -5151 rY OF HUTCHINSON %SHINGTON AVENUE WEST INSON, MINN. 55350 M E M 0 DATE: May 3, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Letting No. 1 Projects 83 -01 -1, 83 -01 -2, 83 -01 -4 Bids were received for construction of watermain on April !:.th for the above - referenced projects. The bids were as follows: Channel Construction Co. - $34,449.00 - 5% Bid Bond Juul Contracting Co. - $37,997.50 - 10% Bid Bond On May 3rd, the City received a 10% bid bond from Channel Construction Company. Copy of same and letter attached. Inasmuch as, this submission is after the fact, it should not be accepted or considered in the awarding of bid. I am concerned with the preservation of the construction industry and the City of its use of the award to the lowest responsible bidder. I am concerned about the incorrect submission of bid bond. The notice clearly stated 10% bid bond required. I therefore, recommend the City consider one of the following options: 1. Award to Juul Contracting Co., inasmuch as, they were responsible in their bidding. 2. Reject bids and call for a new bid on May 24th. Marlow V. Priebe Director of Engineering MVP/PV attachment cc: Channel Const. Co. Juul Contracting Co. G. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: May 3, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Project 83 -01 -19 Bids were received for the Sidewalk Improvement Section of the 1983 Improvements as follows: Burress Construction Co., Inc. $44,936.00 J. W. Hanson Construction Co. $45,923.00 R and R Const. - Dale Runge Const. $46,620.00 Juncewski Masonry $46,808.00 TerWisscha Const., Inc. $51,246.20 All bids submitted were accompanied with a 10% bid bond as required. Inasmuch as, this section of the 1983 Improvement Project will be assessed, based on the amount of sidewalk installed in the Sidewalk Improvement District after construction has been completed,we should award the contract at this time. Based on the bids received, I recommend Burress Construction Co., Inc. be awarded the contract in the amount of $44,936.00. ? zj-&L 4 Marlow V. Priebe Director of Engineering MVP /pv e, pr (612) 587 -5151 r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: May 3, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Engineer's Report Street Maintenance I have studied all of our streets in the City and find it necessary to make certain maintenance improvements by Grading, Graveling, Oiling or Otherwise Improving same to provide a reasonable surface condition on the following City Streets for 1983, 19849 1985 and 1986: Lakewood Drive from South City Limits to North Termini Sibley Avenue from Lakewood Drive to Roberts Road Roberts Road South from Sibley Avenue to South Termini Roberts Road from Sibley Avenue to Dale Street Jackson Street from McDonald Drive to Roberts Road Lakeview Lane from McDonald Drive to School Road McDonald Drive from School Road to 1600' West School Road from South Grade Road to T.A. 7 Boulder Street from Roberts Road to School Road Stoney Point Road from Roberts Road to School Road Alan Street from Roberts Road to School Road Circle Drive from Alan Street to South Termini Ray Street from Lea Avenue to South Termini Lea Avenue from Alan Street to Larson Street Larson Street from Lewis Avenue to South Termini Roe Avenue from Larson Street to Charles Street Charles Street from Lewis Avenue to Roe Avenue Lewis Avenue from Dale Street to West Termini Lake Street from 2nd Avenue S.W. to Roberts Road Goebel Street from Milwaukee Avenue to South Termini Milwaukee Avenue from East Line Town & Country Estates to 300' East of Merrill Street Goebel Circle from Roberts Road to South Termini Thomas Avenue from Dale Street to Lake Street Osgood Avenue from Fischer Street to Lake Street Hayden Avenue from Fischer Street to Lake Street Fischer Street from Fifth Avenue S.W. to Hayden Avenue Fifth Avenue S.W. from Fischer Street to Dale Street Second Avenue S.W. from Lake Street to Main Street f, O(— r ' Engineer's Report - Street Maintenance Page 2 Dale Street from Second Avenue S.W. to South City Limits South Grade Road from School Road to Lynn Road Neal Avenue from Dale Street to Sunset Street Keith Street from South Grade Road to Neal Avenue Steven Street from South Grade Road to Neal Avenue Craig Avenue from Sunset Street to West Termini Laura Avenue from Sunset Street to West Termini Sunset Street from South Grade Road to Southview Drive Harrington Street from South Grade Road to Linden Avenue Church Street from South Grade Road to Linden Avenue Merrill Street from South Grade Road to Linden Avenue Clinton Avenue from Harrington Street to Lynn Road Lyndale Avenue from Merrill Street to Lynn Road Southview Drive from Sunset Street to Linden Avenue Southview Court from Sunset Street to Linden Avenue Juul Road from Dale Street to Lynn Road Fifth Avenue S.W. from Dale Street to Merrill Street Juergens Road from Merrill Street to Lynn Road Fourth Avenue S.W. from Dale Street to Lynn Road Third Avenue S.W. from Lynn Road to West Termini Pishney Lane from Third Avenue S.W. to Second Avenue S.W. East Pishney Lane from Third Avenue S.W. to South Termini West Pishney Lane from Third Avenue S.W. to South Termini Harmony Lane from Second Avenue S.W. to Lynn Road Lincoln Avenue from Harmony Lane to Lynn Road Lynn Road from Washington Avenue to South Grade Road Fifth Avenue S.W. from Lynn Road to Main Street Fourth Avenue S.W. from Lynn Road to Main Street Third Avenue S.W. from Glen Street to Franklin Street Grove Street from Fifth Avenue S.W. to North Termini Glen Street from Fifth Avenue S.W. to Third Avenue S.W. Glen Street from Second Avenue S.W. to North Termini Franklin Street from Fifth Avenue S.W. to Second Ave. N.W. Cedar Avenue from Glen Street to West Termini First Avenue N.W. from Main Street to West Termini Second Avenue N.W. from Main Street to Franklin Street Washington Avenue from Lynn Road to Main Street First Avenue S.W. from Main Street to Glen Street Century Avenue from T.H. 15 to West Termini Boston Street from Century Avenue to Baltimore Avenue Atlanta Avenue from T.H. 15 to Boston Street Baltimore Avenue from T.H. 15 to Boston Street Linden Avenue from Dale Street to Lynn Road Church Street from Linden Avenue to Miller Avenue Miller Avenue from Lynn Road to Harrington Street Harrington Street from Linden Avenue to Fourth Avenue S.W. Century Avenue from T.A. 15 to Jefferson Street Freemont Avenue from Oakland Avenue to Century Avenue Bradford Street from Sherwood Street to South Termini Echo Drive from Oakland Avenue to Freemont Avenue Sherwood Street from Jorgenson Street to South Termini Echo Circle from Echo Drive to East Termini Randall Road from Bradford Street to Century Avenue Jorgenson Street from Century Avenue to Hassan Street C 1'.. 0 Y Engineer's Report Street Maintenance • Page 3 Oak Lane from Jorgenson Street to East Termini Sherwood Circle from Jorgenson Street to East Termini Selchow Avenue from Jorgenson Street to Jefferson Street Hassan Street South from Selchow, Avenue to Washington Avenue Oakland Avenue & Service Road from Century Avenue to T.H. 22 Main Street South from Oakland Avenue to Washington Avenue T.H. 15 South from Main Street to South City Limits Jefferson Street from South City Limits to Washington Avenue Ivy Lane from Oakland Avenue to Sixth Avenue Seventh Avenue S.E. from Main Street to Hassan Street Sixth Avenue S.E. from Main Street to Jefferson Street Fifth Avenue S.E. from Main Street to East Termini Fourth Avenue S.E. from Main Street to Ontario Street Third Avenue S.E. from Main Street to Ontario Street Second Avenue S.E. from Main Street to Michigan Avenue First Avenue S.E. from Main Street to Huron Street Washington Avenue from Main Street to Monroe Street First Avenue N.E. from Main Street tv Bluff Street Second Avenue N.E. from Main Street -to East Termini _- Hassan Street from Washington Avenue to Second Avenue N.E. Jefferson Street from Washington Avenue to First Avenue N.E. Adams Street & T.H. 22 from Washington Avenue to South City Limits Monroe Street from Fair Avenue to Washington Avenue Fair Avenue from Jefferson Street to Monroe Street Erie Street from First Avenue S.E. to South Termini Huron Street from First Avenue S.E. to South Termini Ontario Street from Second Avenue S.E. to Fourth Avenue S.E. Arch Street from High Street to East Termini Michigan Street from High Street to East Termini Hilltop Drive from Pauls Road to Garden Drive Lindy Lane from Pauls Road to 500' East of Garden Drive Garden Drive from T.A. 7 to Hilltop Drive Mark Drive from Lindy Lane to Hilltop Drive Pauls Road from Lindy Lane to Hilltop Drive Fourth Avenue N.E. from Main Street to High Street High Street from Fourth Avenue N.E. to Fifth Avenue N.E. Gauger Street from T.H. 7 to East Termini T.A. 7 from East City Limits to West City Limits Fifth Avenue N.E. from High Street to Main Street Bluff Street from Washington Avenue to North City Limits East Highland Park Drive from Service Road to North Termini Highland Park Drive Service Road Prospect Street from T.H. 7 to McLeod Avenue Main Street North from Washington Avenue to North City Limits Glen Street from Third Avenue N.W. to Fifth Avenue N.W. James Street from Third Avenue N.W. to Fifth Avenue N.W. Water Street from Third Avenue N.W. to Fifth Avenue N.W. Lind Street from Fourth Avenue N.W. to Railroad Third Avenue N.W. from Main Street to T.A. 7 Rouwe Street from Fourth Avenue N.W. to Fifth Avenue N.W. Fifth Avenue N.W. (C.R. 12) from Main Street to West City Limits Ludtke Lane in Johnson Court Oakwood Lane in Oakwood Addition Rose Lane in Johnson's Terrace Engineer's Report - Street Maintenance Page 4 McLeod Avenue & Sixth Avenue N.E. from Main Street to East Termini Peterson Circle in Peterson's Terrace Waller Drive from Sixth Avenue N.E. to Bluff Street Clark Street from Fifth Avenue N.E. to Sixth Avenue N.E. Carlisle Street from Sixth Avenue N.E. to South Termini Spruce Court North of Sixth Avenue N.E. Hillerest Road from Sixth Avenue N.E. to North Termini College Avenue from Main Street to Hillerest Road Griffin Avenue from Main Street to Maple Street Northwoods Avenue from Main Street to East Termini Ninth Avenue from Main Street to Elm Street Tenth Avenue from Eleventh Avenue to Maple Street Eleventh Avenue from Main Street to Maple Street North High Drive (C.R. 76) from East City Limits to West City Limits East Main Street Service Drive from Griffin Avenue to Northwoods Avenue West Main Street Service Drive from College Avenue to Fifth Avenue N.N. Oak Street from McLeod Avenue to Ninth Avenue Elm Street from McLeod Avenue to North High Drive Ash Street from McLeod Avenue to Northwoods Avenue Maple Street from College Avenue to North High Drive Spruce Street from College Avenue to Northwoods Avenue T.H. 7 Service Road from School Road to Les Bouba Parkway Les Rouba Parkway from T.A. 7 to Third Avenue N.W. California Street from T.H. 7 to School Road North School Road North from T.H. 7 to County Road 12 Seventh Avenue N.W. from School Road to Shady Ridge Road Rolling Oaks Lane from School Road to West Termini Shady Ridge Road from T.H. 7 to North Termini Hilltop Lane from Shady Ridge Road to West Termini Connecticut Street from Campbell Lane to South Termini Campbell Lane from Shady Ridge Road to Connecticut Street Delaware Street from T.H. 7 to South Termini Florida Street from T.H. 7 to North Termini Illinois Street from T.H. 7 to North Termini; Construction Cost per year is $150,000.00 for a total cost of $600,000.00. The Assessable Cost is $480,000.00 and the City Cost is $120,000.00. If approved, I recommend approval of the attached resolution for a hearing on June 7th, 1983 at 7:30 P.M. MVP /pv attachment f Marlow V. Priebe Director of Engineering t r RESOLUTION • CEIVING REPORT AND CALLING HEARING ON LMPROVEMENT PROJECT NO. 83 -07 Resolution No. 7388 WHEREAS, pursuant to resolution of the council adopted April 26th, 1983* a report has been prepared by Marlow V. Priebe with reference to the improvement of the following: Lakewood Drive from South City Limits to North Termini Sibley Avenue from Lakewood Drive to Roberts Road Roberts Road South from Sibley Avenue to South Termini Roberts Road from Sibley Avenue to Dale Street Jackson Street from McDonald Drive to Roberts Road Lakeview Lane from McDonald Drive to School Road McDonald Drive from School Road to 1600, West School Road from South Grade Road to T.A. 7 Boulder Street from Roberts Road to School Road Stoney Point Road from Roberts Road to School Road Alan Street from Roberts Road to School Road Circle Drive from Alan Street to South Termini Ray Street from Lea Avenue to South Termini Lea Avenue from Alan Street to Larson Street Larson Street from Lewis Avenue to South Termini Roe Avenue from Larson Street to Charles Street Charles Street from Lewis Avenue to Roe Avenue Lewis Avenue from Dale Street to West Termini Lake Street from 2nd Avenue S.W. to Roberts Road Goebel Street from Milwaukee Avenue to South Termini Milwaukee Avenue from East Line Town & Country Estates to 300` East of Merrill Street Goebel Circle from Roberts Road to South Termini Thomas Avenue from Dale Street to Lake Street Osgood Avenue from Fischer Street to Lake Street Hayden Avenue from Fischer Street to Lake Street Fischer Street from Fifth Avenue S.W. to Hayden Avenue Fifth Avenue S.W. from Fischer Street to Dale Street Second Avenue S.W. from Lake Street to Main Street Dale Street from Second Avenue S.W. to South City Limits South Grade Road from School Road to Lynn Road Neal Avenue from Dale Street to Sunset Street Keith Street from South Grade Road to Neal Avenue Steven Street from South Grade Road to Neal Avenue Craig Avenue from Sunset Street to West Termini Laura Avenue from Sunset Street to West Termini Sunset Street from South Grade Road to Southview Drive Harrington Street from South Grade Road to Linden Avenue Church Street from South Grade Road to Linden Avenue Merrill Street from South Grade Road to Linden Avenue Clinton Avenue from Harrington Street to Lynn Road Lyndale Avenue from Merrill Street to Lynn Road Southview Drive from Sunset Street to Linden Avenue Southview Court from Sunset Street to Linden Avenue Juul Road from Dale Street to Lynn Road Fifth Avenue S.W. from Dale Street to Merrill Street Resolution No. 7388 Page 2 Juergens Road from Merrill Street to Lynn Road Fourth Avenue S.W. from Dale Street to Lynn Road Third Avenue S.W. from Lynn Road to West Termini Pishney Lane from Third Avenue S.W. to Second Avenue S.W. East Pishney Lane from Third Avenue S.W. to South Termini West Pishney Lane from Third Avenue S.W. to South Termini Harmony Lane from Second Avenue S.W. to Lynn Road Lincoln Avenue from Harmony Lane to Lynn Road Lynn Road from Washington Avenut to South Grade Road Fifth Avenue S.W. from Lynn Road to Main Street Fourth Avenue S.W. from Lynn Road to Main Street Third Avenue S.W. from Glen Street to Franklin Street Grove Street from Fifth Avenue S.W. to North Termini Glen Street from Fifth Avenue S.W. to Third Avenue S.W. Glen Street from Second Avenue S.W. to North Termini Franklin Street from Fifth Avenue S.W. to Second Ave. N.W. Cedar Avenue from Glen Street to West Termini First Avenue N.W. from Main Street to West Termini Second Avenue N.W. from Main Street to Franklin Street Washington Avenue from Lynn Road to Main Street First Avenue S.W. from Main Street to Glen Street Century Avenue from T.H. 15 to West Termini Boston Street from Century Avenut to Baltimore Avenue Atlanta Avenue from T.H. 15 to Boston Street Baltimore Avenue from T.H. 15 to Boston Street Linden Avenue from Dale Street to Lynn Road Church Street from Linden Avenue to Miller Avenue Miller Avenue from Lynn Road to Harrington Street Harrington Street from Linden Avenut to Fourth Avenue S.W. Century Avenue from T.H. 15 to Jefferson Street Freemont Avenue from Oakland Avenue to Century Avenue. Bradford Street from Sherwood Street to South Termini Echo Drive from Oakland Avenue to Freemont Avenue - Sherwood Street from Jorgenson Street to South Termini Echo Circle from Echo Drive to East Termini Randall Road from Bradford Street to Century Avenue Jorgenson Street from Century Avenue to Hassan Street Oak Lane from Jorgenson Street to East Termini Sherwood Circle from Jorgenson Street to East Termini Selchow Avenue from Jorgenson Street to Jefferson Street Hassan Street South from Selchow Avenue to Washington Avenue Oakland Avenue & Service Road from Century Avenue to T.H. 22 Main Street South from Oakland Avenue to Washington Avenue T.H. 15 South from Main Street to South City Limits Jefferson Street from South City Limits to Washington Avenue Ivy Lane from Oakland Avenue to Sixth Avenue Seventh Avenue S.E. from Main Street to Hassan Street Sixth Avenue S.E. from Main Street to Jefferson Street Fifth Avenue S.E. from Main Street to East Termini Fourth Avenue S.E. from Main Street to Ontario Street Third Avenue S.E. from Main Street to Ontario Street Second Avenue S.E. from Main Street to Michigan Avenue First Avenue S.E. from Main Street to Huron Street r ' Resolution No. 7388 Page 3 Washington Avenue from Main Street to Monroe Street First Avenue N.E. from Main Street to Bluff Street Second Avenue N.E. from Main Street to East Termini Hassan Street from Washington Avenut to Second Avenue N.E. Jefferson Street from Washington Avenue to First Avenue N.E. Adams Street & T.H. 22 from Washington Avenue to South City Limits Monroe Street from Fair Avenue to Washington Avenue Fair Avenue from Jefferson Street to Monroe Street Erie Street from First Avenue S.E. to South Termini Huron Street from First Avenue S.E. to South Termini Ontario Street from Second Avenue S.E. to Fourth Avenue S.E. Arch Street from High Street to East Termini Michigan Street from High Street to East Termini Hilltop Drive from Pauls Road to Garden Drive Lindy Lane from Pauls Road to 500' East of Garden Drive Garden Drive from T.A. 7 to Hilltop Drive Mark Drive from Lindy Lane to Hilltop Drive Pauls Road from Lindy Lane to Hilltop Drive Fourth Avenue N.E. from Main Street to High Street - High Street from Fourth Avenue N.E. to Fifth Avenue N.E. Gauger Street from T.H. 7 to East Termini T.H. 7 from East City Limits to West City Limits Fifth Avenue N.E. from High Street to Main Street Bluff Street from Washington Avenue to North City Limits East Highland Park Drive from Service Road to North Termini Highland Park Drive Service Road Prospect Street from T.A. 7 to McLeod Avenue Main Street North from Washington Avenue to North City Limits Glen Street from Third Avenue N.W. to Fifth Avenue N.W. James Street from Third Avenue N.W. to Fifth Avenue N.W. Water Street from Third Avenue N.W. to Fifth Avenue N.W. Lind Street from Fourth Avenue N.W. to Railroad Third Avenue N.W. from Main Street to T.H. 7 Rouwe Street from Fourth Avenue N.W. to Fifth Avenue N.W. Fifth Avenue N.W. (C.R. 12) from Main Street to West City Limits Ludtke Lane in Johnson Court Oakwood Lane in Oakwood Addition Rose Lane in Johnson's Terrace McLeod Avenue & Sixth Avenue N.E. from Main Street to East Termini Peterson Circle in Peterson's Terrace Waller Drive from Sixth Avenue N.E. to Bluff Street Clark Street from Fifth Avenue N.E. to Sixth Avenue N.E. Carlisle Street from Sixth Avenue N.E. to South Termini Spruce Court North of Sixth Avenue N.E. Rillcrest Road from Sixth Avenue N.E. to North Termini College Avenue from Main Street to Hillcrest Road Griffin Avenue from Main Street to Maple Street Northwoods Avenue from Main Street to East Termini Ninth Avenue from Main Street to Elm Street Tenth Avenue from Eleventh Avenue to Maple Street Eleventh Avenue from Main Street to Maple Street North High Drive (C.R. 76) from East City Limits to West City Limits East Main Street Service Drive from Griffin Avenue to Northwoods Avenue Resolution No. 7388 Page 4 West Main Street Service Drive from College Avenue to Fifth Avenue N.W. Oak Street from McLeod Avenue to Ninth Avenue Elm Street from McLeod Avenue to North High Drive Ash Street from McLeod Avenue to Northwoods Avenue Maple Street from College Avenue to North High Drive Spruce Street from College Avenue to Northwoods Avenue T.A. 7 Service Road from School Road to Les Kouba Parkway Les Kouba Parkway from T.H. 7 to Third Avenue N.W. California Street from T.H. 7 to School Road North School Road North from T.H. 7 to County Road 12 Seventh Avenue N.W. from School Road to Shady Ridge Road Rolling Oaks Lane from School Road to West Termini Shady Ridge Road from T.A. 7 to North Termini Hilltop Lane from Shady Ridge Road to West Termini Connecticut Street from Campbell Lane to South Termini Campbell Lane from Shady Ridge Road to Connecticut Street Delaware Street from T.H. 7 to South Termini Florida Street from T.A. 7 to North Termini Illinois Street from T.A. 7 to North Termini by the construction of Grading, Graveling, Oiling or Otherwise Improving and Maintaining same for 1983, 1984, 1985 and 1986; and this report was received by the City Council on May 10th, 1983, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $600,000.00. 2. A public hearing shall be held on such proposed improvement on the 7th day of June, 1983, in the council chambers of the city hall at 7_30 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 10th day of May, 1983. Clerk WI (612) 587 -5151 CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: May 10, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Amended Engineer's Report Steet Improvement Project I have studied the following areas and find that the proposed project is necessary due to the general roadway conditions. I recommend that the following levels of improvements or maintenance repairs be considered: 1. Grade, Gravel Base, Bituminous Base, Bituminous Wear Course $ Appurtenances. 2. Grade, Gravel Base and Appurtenances. 3. Maintenance Repairs Only, by Grading, Graveling, Oiling or Otherwise Improving. PROJECT 83 -06 F- .'e" Const. Admin. $ Capitalized Section Type Cost Eng. Cost Interest Sub -Total I Grove St. - Sth Ave. S.W. to $ 86,000 $ 17,000 $ 8,600 $ 111,800 T.H. 15 II Brown St. - Division Ave. to $ 64,000 $ 12,800 $ 6,400 $ 83,200 T. H. 15 III Glen St. - Sth Ave. S.W. to $ 62,000 $ 12,400 $ 5,200 $ 80,600 Linden Ave. IV Franklin St. - 5th Ave. S.W. $ 76,000 $ 15,200 $ 7,600 $ 98,800 T. H. 15 V Division Ave. - Grove St. to $ 18,000 $ 3,600 $ 1,800 $ 23,400 Glen St. VI Milwaukee Ave. - Lynn Road to $ 62,000 $ 12,400 $ 6,200 $ 80,600 Main St. VII Miller Ave. - Lynn Road to $ 62,000 $ 12,400 $ 6,200 $ 80,600 Main St. VIII Linden Ave. - Lynn Road to $ 130,000 $ 26,000 $ 13,000 $ 169,000 Main St. TOTALS ------------------------ $ 560,000 $ 112,000 $ 56,000 $ 728,000 F- .'e" Amended Engineer's Rept - Street Improvment Project May 10, 1983 40 Page 2 I, also, recommend that Watermain be constructed on Linden Avenue, Miller Avenue, and Milwaukee Avenue, between Grove Street and Franklin Street at an estimated cost of $30,000.00. Total Cost of Street Improvement and Watermain is $758,000.00. Assessable Cost $ 344,900 Deferred Assessable Cost $ -0- City Cost $ 413,100 Total Project Cost--- - - - - -$ 758,000 City Cost Sewer $ Water Funds $ 30,000 State Aid Funds $ 143,000 Bends $ 240,100 Total ---------------- - - - - - $ 413,100 If approved, I recommend approval of the attached resolution for a hearing on May 31, 1983 at 7:30 P.M. Marlow V. Priebe Director of Engineering MVP /pv attachment h� CROW RIVER RE &NAL 410 West 5th Street Willmar, MN 55201 Burton L. Sundberg, Director Kathy Matson, Assistant Director May 9, 1983 `1'l�y //, 1983 FROM: The CRRL and WPLS merger committee TO: The CRRL Board and Gouer"t 1 Bca*ds RE: Budget for 1984 Phone No. 612/235 -3162 TWX No. 910/578 -2641 For the balance of 1983, the two existing library systems,:WPLS and CRRL, would continue to operate and expend funds under their own respective budgets as previously set up including local and state funds as committed to Jhem through December 31, 1983. Such funds would also include the first two quarterly payments of FY1984 State aid assigned to the proposed new system and paid to the two systems on a per capita basis, 26.4% to 17PLS and 73.6, to CRRL. The budget for 1984 would be for the proposed new system and would be presented as one total budget, including an establishment grant from the State of $24,000 for the first year and $12,000 for the second year. The budget expenditures were determined by increasing the 1983 CRRL budget by 590' and adding it to the 1983 ''WPLS budget which was also increased by 5%. The sharing of costs by all participants was then computed according to the new agreement. In some cases a number of municipalities especially would e asked for a considerable increase over 1983, while a number of other jurisdictions would have to contribute more than they are being asked for in order to meet the "maintenance of effort" requirement of the State. *If the CRRL Board approves this proposed budget, we will then submit it to each of the CRRL :jurisdictions for their approval and consideration along with the proposed agreement. Bu 6` , Sundberg X- pp roved Sy `J� Boa. d /tai SERVING: KANDIYOHI, MEEKER AND McLEOD COUNTIES PROPOSED BUDGET FOR 1984 Co River Western Plains Librarl INCOME: Local taxes (as outlined on the attached page) ................... 5549,703 Establishment grant, first year ................ ................ 24,000 Establishment grant, 2nd year .... ...................:........... 12,000 Basic system state aid ........... ............................... 158,125 Miscellaneous collections, income, interest, etc ................ 40,000 Total estimated income $783,828 Total estimated expenditures (from below) ........................ 771,828 Balance carried forward to January It 1985 (2nd year Est. grant) 5 12,000 EXPENDITURES: Salaries (Increase an average of 5%)• ...................••••.. Retirement and health insurance ............................... Materials, books, periodicals, etc ............................ Maitenance ..................... ............................... Amortization ................... ............................... Other .......................... ............................... Equipment ....................... ............................... Total expenditures $521,394 58,700 95,000 27,224 2,200 63,110 4,200 8771,828 ,1 BIG STONE County Graceville Ortonville :CHIPPEWA COUNTY (W /0 EAST GRAN?-=) MCLEOD COUNTY County Glencoe Hutchinson MEEKER COUNTY County r ?y Litchfield 'KANDIYOHI COUNTY County Willmar FIFTY% FROM AN EQUAL AMOUNT PER CAPITA PLUS FIFTY% FROM AN EQUAL HILL RATE ON THE TOTAL COUNTY ADJUSTED (EARC) VALUATION 1983 Budget Population % of County Allocation Within (50%) (500/6) $4.50 (Average Total % Increa e Over Armunt Pc::ulation the County $2.25 Per .2.55 Adj. Per Capita of 1953 Bu'EFl- Mills for the Entire System) 1984, Use 1981, Payable 1982 Adj. Valuation $( 29,274) ( 7,716) Appleton $ 17,361 $ 18,080 $( 35,441) 2104 21,370 11,388 56.9% * 57.0% 20,201 Taint. of Effort 1,262 780 10.1% * 10.0% * 3,544 :x.1,696 181% 76;0 • 6,642 2,548 33.0% 33.0% 58,02 9a 124,000 14,156 100.0% 100.0' /a 31,851 37,826 69,677 : -aint. of Eff ,)rt (124,847) 57,661 21,101 46,085 ( 86,711) 53,778 32,933 (146,325) 80,479 65,846 29,657) 16,017 4,396 9,244 ( 20,594) 14,690 5,904 ( 36,763) 20,868 15,895 ISLAND CITIES 61,119 Appleton 4,828 Benson 10,014 Bird Island 6,421 Dawson 9,304 Kerkhoven 1,134 ' Madison 69144 " Renville 6,987 , * ?:13 'eated by R. Boese for 1984 1,842 3,656 1,372 1,901 761 2,212 1,493 54.C/. 14.8% 31.2% 71.3% 28.7% 56.8% 43.2% 46.4% 16.9% 36.9% 62.0% 38.0% 55.0% 45.0% 66,728 61,119 (12 -1,847) 2.4= 16 ,452 64% 59,065 2.46 ' 8,555 2.•.,606 2.4%0 3,425 3,425 4 ",i76 2.4', 46,337 48,225 ( 94,562) 9% Maint. of Effort $59,568 58,02 9a 31i.934 9`= 82,717 79,891 ( 162,608) 11'6 89 , 44 4 1'_0,4 '13,174 11% $244,994 $245,141 $ 490,135 $ 8,289 8.289 72' 16,452 16 ,452 64% 6,174 6,174 Maint. of Effort 8,555 8,555 Maint. of Effort 3,425 3,425 202`,6 91954 9,954 62°6 6,719 .6,719 Maint. of Effort $59,568 g 549,70 • ,12) 587 -5151 rY OF HUTCHINSO %V I SH1NGT0N AVENUE WEST INSON, MINN. 55350 Zx � �03�.1234SS)C tib p11AY193i N l�:I..GL • .ri. .n April 27, 1983 T0: ':ayor De_Ieyer and Iutchinson Cit; Council FOR YOUR INFORMATION RE: Kable- ThoLpson -Saar Special T,ssessT.ent Appeals Dear Sirs: At the city council :..eeting of April 26, 1983, members of the Hutchinson City Council requested inform ation on the total amount of the special assessments levied against Rable Furniture, the Velvet Coach, and the 7 -HI i:otel. It was felt that the special assessments levied may have been as high as $17,000 and that the amount paid to date did not represent a significant contribution towards that original assessment. In checking my records, I find that Kable Furniture was assessed a total of $9,875.94. They have paid through annual installments $2,283.82 or 23.125; of the total figure as assessed. The Velvet Coach Supper Club was assessed $4,712.83 and has paid in annual assessments $1,0 119.66. This represents 23.125% of the figure assessed to them. The 7 -HI hotel was assessed $7,182.50 and has paid in annual installments $1,660.96. This again represents 23.12505 of the total a:iount assessed to them. It is still my opinion that the settlement negotiated between myself and .':r. Haas was a fair and reasonable compromise. I would note that there is a special council meeting scheduled for !lay 9th at 6 :00 P.id. This is to be a workshop meeting. I would request that I be placed on the agenda for that meeting to discuss the following related items: 1. The theory and practice of negotiated settlements in legal actions. 2. Establishment of procedures and guidelines for the conducting of settlement negotiations on behalf of the city. a. Who shall be authorized to conduct negotiations? b. To what extent shall the negotiator or negotiators be free to use individual initiative in negotiation and settle - ment procedures: c. To what extent shall individual negotiator or negotiators have to bind or commit the city to a proposed settle- ment? 3. Negotiations as compromised rather than surrender. I:ayor and Council Pane 2 April 27, 1983 The city currently has appeals pending on two separate special assessments. All but one of these appeals are being handled by William Haas. IIr. Haas has indicated through his actions in the Saar - Kable - Thompson appeals that he and his clients are willing to wort; with the city in reaching a coraprosise short of full -scale trial. !Ir. Baas has also indicated to :Le through informal conversation that it is possible that several of the appellants in the parking program appeals would also be willing to discuss co�pro.rise of their appeals. If I:r. Haas is to adequately represent his clients, he needs to know if the city is serious in seeking to settle these various appeals through out of court negotiations. He also needs to :;now that the person or persons he :nay negotiate with have the authority or authorization necessary to make meaningful negotiations possible. If idr. Haas can be given these assurances. I am sure that the savings to the city and time, energy, and legal costs will far outweigh any perceived disadvantages in settlement. JHS:dlp Sincerely yours, SCHAEFER LAW OFFICE -k James H. Schaefer Hutchinson City Attorney 0 46 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST ,�'gtsvta� 2 HUTCHINSON, MINN. 55350 � o rQ)"953 sa May 18, 1983 Hutchinson City Council HUTCHINSON CITY HALL Hutchinson, MN 55350 FOR YOUR INFORMATION RE: Appeals of Kable, Thompson, Saar Dear Sirs: I am enclosing for your information a copy of a letter received from William B. Haas dated May 16, 1983. It seems that the signals being given by Mr. Haas and his clients would indicate that a negotiated settlement in this case is possible. If it is the council's desire to settle this matter short of going to court, I would suggest that you would arrive at a figure acceptable to the council and offer it to Mr. Haas as a basis for settlement. If you do not choose to utilize close sessions, little negotiation will be possible so the figure chosen will have to be one that the city will stand by and not reduce. If the city determines that it does not wish to negotiate or settle this case, then the city should obtain the services of a certified appraiser who would determine the dollar benefit given to the assessed properties by the project. The sooner a decision on which course the city desires to take in this matter can be made the quicker the matter can be finally resolved. JHS:dlp Enclosure Sincerely yours, SCHAEFER LAW OFFICE -1A' hV'f%+ James H. Schaefer Hutchinson City Attorney W. B. (BILL) HAAS ATTORNEY AT LAW CITIZENS BANK BUILDING TELEPHONE P.O. BOX 157 612 - 5874777 HUTCHINSON, MINNESOTA 55350 -0157 May 16, 1983 Mr. James Schaefer, City Attorney 105 2nd Ave SW PO 363 Hutchinson, MN 55350 Re: Appeals of Kable, Thompson, Saar Dear Jim, It is not clear to me as a result of our talking to the City Council at their Workshop on the 9th of May as to what the status of this Kable et al appeal is. Are they willing to try to negotiate something by my sweeten- ing the pot a little bit? If so, are they willing to give you the author- ity, or do they want to negotiate themselves in closed meeting? I believe that it would be to everybody's advantage to try to dispose of this without getting into the time and expense of a hearing. You realize that I would.plan to bring in the issue as to the drainage as found by the County Engineer, etc. and it could get to be an expensive and lengthy trial. I will hold off for a week or so before deciding whether to have additional discovery or what. Thank you. . Yours very.tr ly, WBH:lc W. B. Haas lL (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 N May 9, 1983 Gary D. Plotz FOR YOUR INFORMATION Hutchinson City Clerk HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: Settlement of Parking Assessment Appeals Dear Gary: I have been asked by the city council to determine the proper procedure for the settlement of special assessment appeals. In order to settle any appeals of a special assess- ment, the council or its designated representatives must first negotiate a figure that both the city and the appellant can accept as a fair approximation of the benefit which appellant receives from the project that has been specially assessed. Once this figure has been reached, a stipulation outlining the terms of the agreement must be drafted and signed by the appellant and the proper authorities from the city. This stipulation should call for a dismissal of any appeal pending for the District Court and a reassessment hearing in accordance with the provisions of Minnesota Statutes 429.071 Subd. 2. Upon receipt of the stipulation, the District Court would then order the reassessment hearing and dismiss the pending appeal. 429.071 Subd. 2 provides "When an assessment is, for any reason whatsoever, set aside by a court of competent jurisdiction as to any parcel or parcels of land, or in the event the council finds that the assessment or any part thereof is excessive or determines on advise of the municipal attorney that the assessment or proposed assessment or any part thereof is or may be invalid for any reason, the council may, upon notice and hearing as provided for the original assessment, make a reassessment or a new assessment as to such parcel or parcels." The council would then provide the appellant notice of a new hearing and publish said notice in accordance with these provisions. A new hearing would then be held on the date scheduled and the reassessment adopted in accordance with the terms of the stipulation. The terms of the stipulation would of course include a provision that the appellant would not be able to Gary D. Plotz May 9, 1983 Page 2 appeal any reassessment if the amount reassessed was the same as the amount agreed upon in the stipulation signed by appellant in the city. It has been suggested that such a procedure constitutes an "Amendment" of the original resolution ordering the improve- ment and therefore requires a vote of four - fifths of all members of the council. The Hutchinson City Charter generally requires an affirmative vote of the majority of all members of the council for the passage of all ordinances and resolutions. Any exception to the simple majority rule must be specifically provided in the charter. Two examples of such exemptions are emergency ordinances under Section 3.06 and the removal of utilities commissioners under Section 11.08. Chapter Eight of the Hutchinson City Charter deals with public improvements and special assessments and makes no requirements for a vote greater than a simple majority for the passage or amendment of special assessments. Minnesota Statutes Chapter 429 deals with local improvements and special assessments. Chapter 429 follows the special assessment procedure from the initiation of the plans and specifications through the assessment hearing and completion of the project. Although Chapter 429 calls for many actions to be taken by the council, only a very few of these actions specifically call for approval by greater than a simple majority of the members of the council. Section 429.071 dealing with supplemental assessments and reassessments and Chapter 429.061 dealing with the original assessment procedure do not specifically impose a greater than simple majority vote for approval. A general rule of construction is that unless a greater percent is specifically mentioned, any vote necessary for passage is a simple majority. Since approval of the original special assessment role could be done by a simple majority, any reassessment under the provisions of 429.071 Subdivisions 1 or 2 can also be done by a simple majority. A reassessment or supplemental assessment does not constitute an "amendment" to the improvement as originally adopted. In reaching the above conclusions, I have discussed the questions and issued raised with Jerome Gilligan of the Dorsey Law Firm and representatives from the League of Minnesota Cities are in general agreement with the conclusions as outlined above. Sincerely yours, JHS:dlp J mes H. Schaefer Hutchinson City Attorney P (612) 587 -5151 HUTCH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST $9�ov e HUTCHINSON, MINN. 55350 yr Gary D. Plotz HUTCHINSON CITY Hutchinson City Hutchinson, MN Dear Gary: 1\ ADMINISTRATOR Hall 55350 N AY� May 12, 198 AAoa Br•., � •. o�s�82 «9ZSZg24 �C R' t Coll" , Lr ty ss�`4 I�Rn"lµ,��mr FOR YOUR INFORMATION RE: Charter Commission As you are aware, Mr. Gene Burch recently contacted me concerning the procedures to be utilized in amending the Hutchinson City Charter. It was Mr. Burch's desire to divest the City of Hutchinson from the public ownership of its utilities. Since the utilities commission is mandated by charter, it would take a charter amendment to do what Mr. Burch proposes. Minnesota Statutes Chapter 410 describes the procedures for initiating and amending a charter. In reviewing that section, I determined that the charter commission created by the City of Hutchinson when its charter was last revised and amended in 1967 should still be in existence. I checked with Marilynn and she has no record of Hutchinson maintaining a charter commission at the present time. In order to verify my interpretation of this statute, I contacted the League of Minnesota Cities and they provided me with their informational pamphlet "Home Rule Charter Commission Procedure ". I am enclosing a copy of page 2 of that pamphlet. I would specifically refer you to that portion of the opinion-that states "once appointed, a charter commission becomes a permanent body, theoretically everlasting, like congress or the supreme court. Its membership will change from time to time; each member is appointed for only four years at a time; but the commission as such goes on indefinitely. Mere failure of the body to meet or to function does not end its existence." It would appear then that the City of Hutchinson should have a charter commission among its various public bodies. The commission would not meet unless the charter is to be revised or amended. Members would have to be appointed or reappointed every four years. Since it has been approximately sixteen years since the charter commission has been active, I would suggest that the Hutchinson City Council contact those Gary D. Plotz May 12, 1983 Page 2 members of the last charter commission who are still residents of the City of Hutchinson to determine if they desire to remain on the charter commission. If they do so, they can be reappointed; but if they do not, a replacement member will have to be designated and appointed. Four years from now the process of appointment and reappointment would have to be repeated. Perhaps you could check the charter commission members and determine their feelings on remaining members of the charter commission and seek out potential candidates to fill vacancies. The council should consider this matter at one of the upcoming council meetings. JHS:dlp Enclosure Sincerely yours, SCHAEFER LAW OFFICE V - �r-L+ J mes H. Schaefer Hutchinson City Attorney -2- definite form for either the acceptance or the oath; but the latter should adhere as closely as possible to the form laid down for public officers in the constitution and statutes (Minn. Const. Art. 5, Sec. 8; M.S.A. 358.05), as follows: "I, A B , do solemnly swear (or affirm ) to s,:pport the onstitut on of the United States, and of this state, and fai'.afully discharge the duties of charter commissioner of the city of to the best of a1P judgment and ability." In case any appointee fails to file his acceptance and oath of office in the time specified, he is deemed to have declined to serve, and his place is filled by the judge by a new appointment. Charter Commission a Permanent Body. (M.S.A. 410.05.) A charter commission consists of not less than seven nor more than fifteen members. The size is to be determined by the court, except that where the commission is appointed --ursuant to a petition of the voters or resolution of the governing body of the city, the size of the commission is determined by the figure specified in the petition or resolution. Any city having a home rule charter may amend the charter to fix the size of the commission at a figure of not less than seven nor more than fifteen. The commission is not deemed to be complete and ready for business until the last of the members has qualified by filing his acceptance and oath of office. Once appointed, a charter commission becomes a permanent body, theoretically everlasting, like Congress or the Supreme Court. Its membership will change from time to time; each member is appointed for only four years at a time; but the commission as such goes on indefinitely. Mere failure of the body to meet or to function does not end its existence. If the chief judge fails to fill vacancies or appoint new commission members (after expiration of the four -year terms) within 30 days, then thereafter the governing body of the city appoints the new members, unless within the 30-day period, the chief judge indicates in writing to the governing body his intention to make the appointments in which case he has an additional 60 days within which to make the appointment. Vacancies in the commission may occur in various ways, as by death, disability to perform duties, resignation (including failure to file the acceptance and oath of office), or removal from the corporate limits of the city. Members may also be removed from the commission at any time by written order of the district court, but the order in this case must show the reason for removal. In case any member fails to perform his duties and fails to attend four consecutive meetings of the commission without satisfactory reason, a majority of the members may sign a request for, and thereupon the court must order, his removal. In all such cases the chief juda< fills the vacancies by appointment for the unexpired term. The commission should always contain its full complement of members. (612) 587 -5151 FCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 May 16, Mayor James G. DeMeyer 105 -2nd Avenue Southwest Hutchinson, MN 55350 RE: Cameo Cleaners Dear Mayor DeMeyer: 9 1983 j�Q. i / 1415161>>� �� 4A ey �D e- _,7. FOR YOUR INFORMATION On Friday, May 13, 1983, I met with yourself, Ralph Neuman, Homer Pittman, and 'Patrick Smith and his father at the Cameo Cleaners. The purpose of the meeting was to resolve any differences between the city and Cameo Cleaners concerning maintenance and repairs of the old Plowman Building. The following items were agreed upon: 1) Ralph Neuman or a member of his crew was to check the roof for signs of leakage. An estimate as to the cost of maintenance or repair of the roof would be provided and if the costs were minimal, Ralph would take steps to eliminate or reduce leakage. If major,repaixs would be necessary, no action would be taken until the estimate of the cost of repair could be reviewed. _2) Since the water leakage from the roof has reduced the usable floor space available to Mr. Smith, it was agreed that until such time as the leakage could be eliminated Mr. Smith would be entitled to a rent reduction. The amount of the rent reduction or the method of computing the same was not specifically agreed upon but it appeared that a percentage reduction of the total rent equal to the percentage of the floor space now unusable was the type of reduction being considered. 3) It was agreed that the city would attempt to repair or replace the plate -glass window located in the front of Cameo Cleaners. Although the window is serviceable, the caulking around the window has worked loose and the window has cracked into two pieces. As a result of the crack and the lack of caulking, there is a danger that the glass may shatter causing injury to workers or pedestrians. It was thought that perhaps braces supporting the large plate glass could be installed and Mayor James G. DeMeyer May 16, 1983 Page 2 Ralph Neuman was instructed to look into this possibility. Our insurance carrier will be notified to determine whether or not our property insurance would cover replacement costs. It is my opinion that since the crack and damage occurred prior to the city's acquisition of the property, our insurance would not cover replacement costs of the window. Should anyone be injured by the window, our liability insurance would provide coverage since the accident took place after the acquisition of the property. 4) Patrick Smith agreed that the Fire Marshall's determination that a one -hour fire wall was not necessary was a correct determination. Mr. Smith also agreed that any items of correction mentioned in the Fire Marshall's letter to Mr. Smith of May 9, 1983, would be taken care of properly. 5) The city agreed to repair the hanging heaters utilized by Mr. Smith during cold- weather. Because Mr. Smith utilizes these heaters only when the temperature drops below the freezing level, it was agreed by all parties that no repair would be made at the present time. 6) It was agreed that the city would inspect the light fixtures that are currently not working and would repair or replace any defective fixtures. I believe that this should adequately summarize the agreements reached at this meeting. If you have any corrections, additions, or modifications, please feel free to contact me. Sincerely yours, SCHAEFER LAW OFFICE James H. Schaefer Hutchinson City Attorney JHS:dlp cc: Gary Plotz Patrick Smith • • CRRL/WPLS /OPLIC MERGER STUDY COMMITTEE MEETING Wednesday, May 4, 1983 Crow River Regional Library, Willmar Present: LeRoy Sanders, Willmar Linda Ulrich, Renville Lilah Buhr, Stewart Curt Johnson, Appleton Phil Gulstad, Dawson Al Lewis, Assistant Director Bob Boese, Director Burton Sundberg, Director Kathy Matson, Assistant Director FOR YOUR INFORMATION Representing: Crow River Regional Library ^ Crow River Regional Library ^ Crow River Regional Library ^ Western Plains Library System " Western Plains Library System office of Public Libraries Western Plains Library System Crow River Regional Library Crow River Regional Library The meeting was convened at 7:38 p.m. by Al Lewis of OPLIC. The agenda for the meeting scheduled for April 13 was adopted as the agenda for this meeting. Discussion of a name for the new system was inserted under "Other" in the agenda. The minutes of the March 16 meeting were discussed. The third paragraph, third line, should read "and an equal mill rate on the most recent available adjusted assessed valuation... ". The minutes were approved as amended. Mr. Sanders reported on the discussions at the CRRL Board meeting on the proposed contract, and Mr. Johnson reported on the WPLS Board discussions. There have been no signed contracts returned by a governing body as yet, but the Hutchinson Library Board has signed it. The committee discussed sending copies of the contract to previously nonparticipating cities and counties. Sanders /Gulstad moved that this committee recommend sending letters to all eligible non - participants in the new system, including all city councils, library boards, and boards of county commissioners. The letter should inform them of the pending merger and ask them to consider joining the new system at the beginning date of July 1. This recommendation will be submitted to the CRRL Board for action at their May meeting. Approved 4 -1. The committee then discussed preparation of an outline of benefits of the new system. It was decided that such an outline has already been communicated to the governing bodies eithdr orally or in a memo, but that the outline in the April 25 CRRL memo should be sent to all member libraries for their information. Johnson /Ulrich moved that current personnel policies (including fringe benefits) and current salary schedules remain in effect until December 31, 1983. Carried. Buhr /Sanders moved that the committee recommend that the proposed (combined) library board distribute the basic system support aid received by the new system during the first six months (July - December, 1983) to the two existing systems on a per capita basis (26.48 to WPLS, 73.6% to CRRL) based on all current participants re- joining. Carried. A proposed budget for 1984 was presented to the committee. The budget represents an overall increase of 58 over the 1983 budgets. Gulstad /Sanders moved that the committee recommend to the CRRL and WPLS library boards and that they in turn recommend that the new combined board adopt the proposed income section of the 1984 budget and that the expenditures section of the 1984 budget be refined and adjusted by the finance committee of the proposed new board after July 1. Carried. June 7, 1983, was set as the first meeting date for the proposed new joint board. The WPLS Board and the CRRL Board will meet separately at 7:00 p.m. and the combined board will meet together at 8:00 p.m. The meetings will be held in the Township Room -2- of the Kandiyohi County Courthouse in Willmar and the meeting room of the Crow River Regional Library. The CRRL Board at their May meeting will discuss paying mileage so that OPLIC staff members can attend this first meeting. OPLIC and the library directors will prepare the agenda for this meeting. Some items for inclusion are: approval of grant applications, appointment of an implementation committee, and discussion of some recommended names for the new system. The committee cancelled its previously- scheduled meeting for May 18. The meeting adjourned at 10:29. K2t lc c Kathy Matson Recorder X CROW RIVER R IONAL L I 410 West 5th Street Willmar, MN 56201 Burton L. Sundberg, Director Kathy Matson, Assistant Director May 3, 1983 / �?ab From: Burton L. Sundberg, CRRL Director 'IF �p ' v� rr.4yl;63 VZD BY Phone No. 612/235 -3162 TWX No. 910/578 -2641 FOR YOUR INFORMATION To: Selected Local Library Boards and Governing Bodies within CRRL Re: Federal "matching aid" for library construction available through the "JOBS" Program I thought you should be made aware of over $730,000 which is to be available for qualified library construction in Minnesota within the next few months. All of the priorities and criteria are still being developed and will soon be re- leased by the State Board of Education and the Office of Public Libraries. It is possible that new buildings will be first priority, but new additions to present buildings will also be of high priority, such as those projected for Hutchinson, Litchfield, and Willmar. An important criteria would be the rate of unemployment, which obviously is not the highest in the CRRL area, but another important consideration is the timeliness of the local planning such as preliminary plans, architectural drawings, available funding, etc- The Litchfield plans are the farthest along, of our three projects, and I note that they also have a fairly large amount of money earmarked now for library capital improvements. However, other available funds, or even a bond referendum, could be considered by all three. The federal funding available for such a project would not be over 508 of the total cost, and of course, could be less. However, it is not inconceivable to think that one of our projects, which could range from $200,000 to $400,000, could be eligible for a grant of $100,000 to $200,000, or a good portion of that. I expect more information by June 1 and will forward it to you. In the meantime you can make an assessment as to where you are, and what must yet be done regarding your library building plans. SERVING: KANDIYOHI, MEEKER AND McLEOD COUNTIES NAME ' Earl Haarstad , , • • EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL JOB TITLE Park Maintenance Operator FOR YOUR INFORMATION DATE May 16, 1983 ADDRESS , 936 Thomas Ave., Hutchinson SUPERVISED BY Bruce Ericson / Cliff Paulsen EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: X FULL TIME PART TIME OR SEASONAL PAY RATE III -5 COMMENTS Replacing Wendell Mathews Experienced in construction trades, park management, equipment operation and repair, conservation. Former teacher. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, PERSONNEL 200RDINATOR CITY U NAME 0 0 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL John Haffley JOB TITLE Tree Inspector SUPERVISED BY FOR YOUR INFORMATION DATE May 16, 1983 ADDRESS 636 Grove Street, Hutchinson Bruce Ericson - Mark Schnobrich EMPLOYMENT STATUS PAY RATE $4.26/1r NEW EMPLOYEE FULL TIME OTHER: X PART TIME OR SEASONAL June through August An AVTI student studying forestry, fisheries, wildlife. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, A'A �-j�: - PERSONNEL C RDINATOR T i NAME fl � EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE May 16, 1983 ADDRESS Mark Borseth JOB TITLE Engineering Aide ' 345 Jefferson, Hutchinson SUPERVISED BY Marlow Priebe /Cal Rice EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL summer months PAY RATE $3.50 COMMENTS Engineering drawing- design student at HAVTI• Budgeted summer help. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DEEPP,A.R'TOMENT HEAD 1";XPERSONNEL ORDINATOR CITYQADMIN� 9 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTMINSDN NAME Kevin Otto (Cemetery Mtc) Steven Seivert (Water Dept) Minh Tong (Street Mtc) Bob Schantzen (Street Mtc) Jeffrey Luke (Street Mtc) JOB TITLE DATE May 20, 1983 ADDRESS 660 Southview Drive, Hutchinson X390 Pishney Lane, Hutchinson '300 Lynn Road, Hutchinson ,405 Hassan St.,Hutchinson 550 Larson St.,Hutchinson SUPERVISED By Ralph Neumann et al EMPLOYMENT STATUS NEW EMPLOYEE FULL TIME PAY RATE $3.50 to $3.75/hr X OTHER: X PART TIME OR SEASONAL Summer COMMENTS All students returning to work as in past summers. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, i DEPARTMENT HEAD PERSONNEL OORDINATOR CITY AD II IST AT EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTCHINSON NAME Steven Smith (Park Mtc) Kari Schlender (Park Mtc) Collin Zackrison (Park Mtc) Dale Dose (Park Mtc) Lori Galles (T Ball & Soccer) Timothy Zackrison (Baseball) (continued on other side) JOB TITLE DATE May 20, 1983 ADDRESS 700 Goebel St., Hutchinson St. Cloud/ Hutchinson 44 - 11th Ave NE, Hutchinson 1106 Bradford, Hutchinson 734 Harrington, Hutchinson 44 - llth Ave NE, Hutchinson SUPERVISED BY Bruce Ericson et al EMPLOYMENT STATUS *(1) XNEW EMPLOYEE X OTHER: FULL TIME X PART TIME OR SEASONAL PAY RATE $3.50 to $4 /hr (supervisors $4.50) COMMENTS All returning from prior summers THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, Zz-21. ? PART T HEAD PERSONNgE COORDINATOR CITY ADM IST AT Tamie Moehring (Swim Supervisor) St. Paul /Hutchinson Allen Davidson (Swim) 56 - 4th Ave NW, Hutchinson Jon Carlson (Swim) 315 Washington W, Hutchinson Carl Hoeft (Swim) 600 Lakewood Drive, Hutchinson *Gregory Wegner (Swim) 105 - 10th Ave, Hutchinson (New) Jason Moehring (Swim) 845 Maple, Hutchinson Randall Exsted (Baseball) New Ulm • 9