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cp03-08-1983 cHUTCHINSON CITY CALENDAR 48 WEEK OF March 6 TQ March 12 i 1983,. I* WEDNESDAY -9- SUNDAY -6- THURSDAY -10- SHAPE UP . . . MONDAY -7- 8:00 P.M. - Fire Department Meeting at Fire Station FRIDAY -11- . FOR SPRING . . . TUESDAY -8- 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -12- r 4 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 8, 1983 ,/1. Call to Order - 7:30 P.M. 1/ 2. Invocation - f3. Consideration of Minutes - Regular Meeting of February 22, 1983 and Special Meeting of February 28, 1983 Action - Motion to approve - Motion to approve as amended J4. Public Hearing None 5. Communications, Requests and Petitions f(a) Consideration of Request by Police Chief to Attend Annual Spring Institute March 22 -24, 1983 Action - Motion to reject - Motion to approve ,/(b) Consideration of Appointments to Nursing Home Board: 1. Gloria Dansereau 2. Keith Duehn Action - Motion to ratify appointments )(e) Consideration of Appointments to Library Board: 1. Ralph W. Bergstrom 2. Paul Ackland 3. Sally Cone Action - Motion to ratify appointments /d) Consideration of Request by Police Chief to Attend Disaster Control Seminar March 19, 1983 Action - Motion to approve - Motion to reject )(e) Consideration of Request by Parks and Recreation Director and Recreation Supervisor to Attend Minnesota Recreational Sports Federation Annual Conference March 25 -26, 1983 Action - Motion to approve - Motion to reject 1 �f) Consideration of Request by Dick Ebert to Attend Advanced Water Operators School April 26 -28, 1983 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ✓(a) Resolution No. 7348 - Resolution of Appreciation - Roy Clabo Action - Motion to reject - Motion to waive reading and adopt ✓(b) Resolution No. 7349 - Resolution of Appreciation - Rev. John Longley Action - Motion to reject - Motion to waive reading and adopt ,Ac) Resolution No. 7350 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt ,.(d) Resolution No. 7351 - Resolution Authorizing Release of Securities to First State Federal Savings and Loan Association of Hutchinson, MN Action - Motion to reject - Motion to waive reading and adopt ✓(e) Ordinance No. 3/83 - An Ordinance Authorizing the Sale of Municipally Owned Real Property Legally Described As: Lots 9 8 10, Block 12, South Half of the City of Hutchinson Action - Motion to reject - Motion to waive first reading and set second reading for March 22, 1983 7. Reports of Officers, Boards and Commissions Aa) Building Official's Monthly Report - February 1983 Action - Order by Mayor received for filing Ab) Minutes of Nursing Home Board dated January 20, 1983 Action - Order by Mayor received for filing J(c) Minutes of Hospital Board dated January 18, 1983 Action - Order by Mayor received for filing 8. Unfinished Business V (a) Consideration of Franchise Agreement Between City of Hutchinson and Arthur Benjamin Sr. (DEFERRED FEBRUARY 22, 1983) ITEM WITHDRAWN FROM AGENDA 2 0 ,/(b) Consideration of Proposal from New Owners of Bretzke Building Regarding Rear Garage Portion of Building (Requested by Chad Piehl) Action - ✓(c) Discussion of Sale of Rear Garage Portion of Bretzke Property to Cameo Cleaners On Contract for Deed (Requested by Alderman Kenneth Gruenhagen) (DEFERRED FEBRUARY 22, 1983) Action - /(d) Consideration of Decorative Lighting of One Tree In Library Square Park (DEFERRED FEBRUARY 22, 1983) Action - Motion to approve - Motion to reject ✓(e) Consideration of Reconveyance of Excess Right -of -Way Adjacent to City Property (Block 14, N 1/2 City) (DEFERRED FEBRUARY 22, 1983) Action - Motion to approve - Motion to reject ,/(f) Consideration of Awarding Bid for Mower and Snowblower for Park Department (DEFERRED FEBRUARY 28, 1983) Action - Motion to reject - Motion to award bid ,%(g) Consideration of Approving New State Aid Routes (DEFERRED DECEMBER 14, 1982) Action - Motion to reject - Motion to approve - Motion to waive readings and adopt Resolutions ✓(h) Review of Questions Submitted to Council On February 14, 1983 by Pat Mikulecky, Tom Stibal, Gayle Wick, and Helga Neilson (Requested by Alderman John Mlinar) Action - 9. New Business ✓(a) Consideration of Independent Review of Insurance Policies Covering City of Hutchinson, Community Hospital, Burns Manor Nursing Home, and Hutch Utilities by Risk Control Inc. (Recommended by Philip Graves, Mavis Geier, Rufus Alexander, and Gary Plotz) Action - Motion to reject - Motion to approve and authorize entering into agreement of $50 /hour not to exceed $4,400 for services J(b) Comments and Report by Mayor DeMeyer Regarding Memorandum Dated March 2, 1983 from Alderman John Mlinar Action - 3 �(c) Comments and Report In Connection with Letter Dated January 10, 1983 Regarding Proposed Review of Tax Increment Materials Submitted to State Auditor (Requested by Mayor DeMeyer) Action - 10. Miscellaneous o/(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment 12. Adjournment 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 22, 1983 1. CALL TO ORDER The meeting was called to order by Mayor James G. DeMeyer at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, and Mayor DeMeyer. Absent: Alderman Ted Beatty. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe,and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Emery Wallace. 3. MINUTES The minutes of the Regular Meeting of February 8, 1983 were approved as pre- sented and the minutes of the Special Meeting of February 14, 1983 were approved as amended upon motion by Alderman Carls, seconded by Alderman Mlinar and car- ried unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS REQUESTS AND PETITIONS Mayor DeMeyer read a letter of communication received prior to the meeting from Pat Mikulecky regarding the questions presented to the City Council on February 14, 1983 and not yet addressed by the Council. Mr. Mikulecky stated that accord- ing to the City Charter, the public has a right to be heard at a meeting. City Attorney Schaefer responded that not everything presented to the Council is considered communication or is presented as part of the agenda. The Charter provides for a specific order of business, and communication means some new item of business to be considered by the Council. The questions presented were, in fact, not presented as communication or requested to be considered on the agenda but were regarding a specific item under old business. Discussion was given to the proper procedure and deadline for presenting commun- ications, requests and petitions, or other items, for the Council agenda. (a) CONSIDERATION OF APPOINTMENTS TO SENIOR ADVISORY BOARD: 1. HELEN PLAISANCE 2. EMMA LAKE 3. J. HAROLD BEYTIEN 4. JOAN PHILLIPS COUNCIL MINUTES FEBRUARY 22, 1983 Mayor DeMeyer presented the aforementioned names as appointees to the Sen- ior Advisory Board for a two -year term. Alderman Carls moved to ratify the appointments. The motion was seconded by Alderman Mlinar and unanimously carried. (b) DISCUSSION OF ORDINANCE REGARDING TRANSIENT MERCHANTS (REQUESTED BY JOHN BRINKMAN) Mr. John Brinkman, a Chamber of Commerce board member, discussed the con- cerns of local retailers for better protection against transient merchants holding local one -day sales and auctions. It was suggested the peddlers be required to put up a bond and take responsibility for the wares sold; Dean Huber, Lonna Bauman and Clarice Coston also addressed the issue and expressed a need for restraints on non - reputable transients who come into the community by requiring a license and /or fee. This would protect the local businessman as well as the consumer. A copy of the resolution adopted by Worthington, Minnesota was presented to the Council as an example of fees for applications, bonds and licenses required for peddlers, canvassers and transient merchants. City Attorney Schaefer stated this action would be valid if enacted under the police powers of the community to protect the citizens and guarantee reputable merchants. However, the license fee should not be prohibitive to prevent all non -local merchants from coming into town. Alderman Mlinar moved to refer the proposed resolution and ordinance to City staff for research along with the City Attorney, to look at the League of Cities information on the subject, and to defer it to the City Council meeting on March 22, 1983. Motion seconded by Alderman Gruenhagen and car- ried unanimously. (c) CONSIDERATION OF REQUEST FOR CITY ADMINISTRATOR AND CITY ENGINEER TO ATTEND ANNUAL MINNESOTA PLANNING CONFERENCE MARCH 21 -22, 1983 Following discussion, it was moved by Alderman Gruenhagen, seconded by Ald- erman Mlinar, to approve the request. Motion unanimously approved. (d) CONSIDERATION OF REQUEST TO ATTEND CONFERENCES: 1. DICK NAGY 2. FINLEY MIX 3. RANDY DEVRIES 4. MERLE MEECE -2- COUNCIL MINUTES FEBRUARY 22, 1983 Following discussion, the motion was made by Alderman Carls to approve attendance at the requested conferences. Motion seconded by Alderman Mlinar and unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7342 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7342. Motion unanimously approved. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL STATEMENT - DECEMBER 1982 AND JANUARY 1983 There being no discussion, the reports were ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED JANUARY 18, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PARKS AND RECREATION BOARD DATED JANUARY 5, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TREE BOARD DATED JANUARY 18, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF FRANCHISE AGREEMENT BETWEEN CITY OF HUTCHINSON AND ARTHUR BENJAMIN SR. (DEFERRED DECEMBER 14, 1982) City' Attorney Schaefer requested this item be deferred to the next Council meeting. Mr. Arthur Benjamin Jr. asked that a meeting be held prior to the next meeting with the City Attorney, City Administrator and a Council representative to review the proposed franchise agreement. Alderman Gruenhagen moved to defer this item to the next Council meeting. Motion seconded by Alderman Carls and carried unanimously. (b) CONSIDERATION OF AWARDING BID FOR STREET SWEEPER (DEFERRED FEBRUARY 3, 1983) -3- COUNCIL PfINUTES FEBRUARY 22, 1983 It was reported that three bids were received on February 3, 1983 for a street sweeper. The recommendation was to award the bid to MacQueen Equip- ment Inc. in the amount of $45,588.00. After discussion, it was moved by Alderman Gruenhagen to approve and award the bid. Motion seconded by Alderman Mlinar. The motion was amended by Alderman Gruenhagen to award the bid to MacQueen Equipment Inc. in the amount of $45,588.00. Motion seconded by Alderman Mlinar and unanimously approved. City Administrator Plotz pointed out that the financing of the sweeper would be over a two -year period. Inasmuch as First State Federal Savings & Loan of Hutchinson submitted the lowest quote for financing, it was recom- mended to enter into an agreement with them on the purchase of the equip- ment on a lease /purchase arrangement. Alderman Gruenhagen moved to authorize City staff to negotiate financing for the street sweeper through First State Federal Savings & Loan of Hutch- inson. Motion seconded by Alderman Carls and approved unanimously. (c) DISCUSSION OF SIGNED LEASE BETWEEN CITY OF HUTCHINSON AND CAMEO DRY CLEANERS (REQUESTED BY PATRICK SMITH) (DEFERRED FEBRUARY 8, 1983) The motion was made by Alderman Mlinar, seconded by Alderman Gruenhagen, to include item No. 8 -c with No. 8 -d on the agenda. Motion unanimously carried. (d) DISCUSSION OF SALE OF REAR GARAGE PORTION OF BRETZKE PROPERTY TO CAMEO CLEANERS ON CONTRACT FOR DEED (REQUESTED BY ALDERMAN KENNETH GRUENHAGEN) Alderman Gruenhagen made reference to the previous Council meeting at which time they were made aware of Cameo Cleaners' situation. Although the City is not obligated to pay relocation benefits, he felt the City should try to help the business. It was his proposal to sell the garage portion of the Bretzke property to Pat Smith at purchase price ($27,500) on a contract for deed, with a five -year balloon and 15 -year interest rate. Mayor DeMeyer stated the existing overhead doors are passage doors from one shop to the other. The doors would be shut off, with a common wall between the two buildings. The agreements in the option contract were then discussed. Attorney Roger Gilmer pointed out the City purchased this property with parking bond money, but parking would not be provided. Two weeks ago Mr. Smith's problem was relocation. If the garage was sold to him at or above market value, Mr. Smith would not be ahead any and would own a building with no heat, water, sewer or utilities. -4- COUNCIL MINUTES FEBRUARY 22, 1983 Mr. Smith interjected he would have the cost of relocation as well as the expense of remodeling, which would come to approximately $10,000.00. Also, the roof of the building leaks. He stated the City looked at the building as a liability that would have to be torn down. Although the building was being made available to him, the offer was not low enough to enable him to borrow money against it from a lender. Alderman Gruenhagen commented that Mr. Smith had used the figure of $450.00 a month or less as an amount he could afford to continue to operate his business. The proposed offer would be within that price range. The next step would be for Mr. Smith to make a price offer to the City. The motion was made by Alderman Gruenhagen to defer item 8 -d until the next Council meeting. Seconded by Alderman Mlinar, the motion carried unanimously. (e) DISCUSSION OF FUTURE USE OR EXPANSION OF HUTCHINSON LIQUOR STORE (REQUESTED BY ALDERMAN KENNETH GRUENHAGEN) Alderman Gruenhagen presented a proposal regarding city property which recom- mended selling the old fire hall and park land across from 3M (Lot 13 on Highway 22); building a new liquor store and remodeling the present store for a police station; relocating the Motor Vehicle Department to the re- modeled former Police Department area in City Hall; repaying the original cost of the Old Armory ($35,000.OQ) to the general fund; and constructing a new civic center. The suggestion was made that the New Armory be considered for recreational purposes inasmuch as the City pays $7,000.00 a year over a 25 -year period toward the debt retirement. Mr. Chuck Forss, National Guard Unit Adminis- trator, informed the Council that $61,000.00 remained on the debt, with final payment in 1999. He further stated that the Armory contained a bas- ketball court, and an arrangement could be worked out between the City and National Guard for use of the facility. During discussion, Recreation Director Bruce Ericson stated that the leagues were not willing to use the New Armory inasmuch as it had a cement floor. Mr. Forss replied it would be possible to apply a cork surface on the ce- ment floor, which the Rochester Armory had done. It was the consensus of the Council that the study by the Recreational Fa- cilities Task Force should cover a broader scope than only one building. Therefore, the appointment of members to the Task Force would be delayed until such time as the total area of research to be performed by the com- mittee had been determined. Following discussion of the liquor store, it was moved by Alderman Gruen - hagen to include the future use or expansion of the Hutchinson liquor store as one of the items on the agenda for the City Council Workshop scheduled -5- COUNCIL MINUTES FEBRUARY 22, 1983 for March 30, 1983. Motion seconded by Alderman Mlinar. The motion was amended by Alderman Gruenhagen to defer this item to a special meeting on March 15, 1983 at 3:30 P.M. Seconded by Alderman Mlinar and unanimously carried. In conjunction with agenda item 8-3, items 9 -i and 9 -j were also discussed at this time. Alderman Mlinar moved that items 9 -i (old fire station) and 9 -j (park sub- division, Lots 15 and 17) be included with 8 -e for the special meeting on March 15, 1983. Motion seconded by Alderman Gruenhagen and carried unani- mously. City Administrator Plotz stated there needed to be clarification as to whether the City could sell park land. - Alderman Gruenhagen moved that the City Council authorize staff to hire C. R. Pelton & Associates to appraise the old fire hall and lots 13, 15, 16 and 17 on Highway 22. Motion seconded by the Chair. The motion was amended by Alderman Gruenhagen to include appraisal of the two lots 11 and 12 on Jorgenson Street. Motion seconded by the Chair and carried, with Aldermen Gruenhagen Carls and Mayor DeMeyer voting aye and Alderman Mlinar voting nay. (f) CONSIDERATION OF ADDITIONAL BLOCK GRANT RESOLUTION REQUIRED BY STATE OF MINNESOTA (TO BE PREPARED BY PROFESSIONAL PLANNING AND DEVELOPMENT CO. AND DISTRIBUTED AT MEETING) Following discussion, it was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 7344 entitled Resolution Naming City of Hutchinson As Sponsoring Unit of Government for Hutch Hotel Project. Motion seconded by Alderman Mlinar and unanimously approved. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor DeMeyer reported he had been contacted by Robert McGee regarding the billing for his business, Arctic Refrigeration. Since there are no water and sewer to his business establishment, Mr. McGee felt his billing was un- just and refused to pay it. The Mayor requested staff to review the ac- count and give a report. No one was present to request an extension of the payment period. It was moved by Alderman Gruenhagen, seconded by Alderman Carls, to accept the staff recommendation of accounts to have discontinued service at 12:00 noon on February 28, 1983. Motion approved unanimously. ma COUNCIL MINUTES FEBRUARY 22, 1983 (b) CONSIDERATION OF AGREEMENT WITH CHAMBER OF COMMERCE FOR USE OF CIVIC ARENA In the past the Chamber of Commerce has considered the Civic Arena a rain location for the annual Arts & Crafts Fair held in the fall. It was the recommendation of the Parks and Recreation Board to enter into an agreement with the Chamber of Commerce for the use of the Civic Arena for this purpose, at no charge, for the year 1983. After discussion, the motion was made by Alderman Mlinar to approve and en- ter into an agreement. Motion seconded by Alderman Gruenhagen and carried unanimously. (c) CONSIDERATION OF CHANGES IN OPERATION OF WEST RIVER PARK CAMPGROUND Parks and Recreation Director Ericson explained the changes in the opera- tion of the West River Park Campground. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Mlinar, to approve the changes. Motion unanimously approved. (d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DUANE LARSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Duane Larson requested a conditional use permit to move in a 9' x 14' utility storage shed onto his property at 670 Southview Drive. After discussion, Alderman Carls moved to waive reading and adopt Resolu- tion No. 7340 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Moving In A Utility Storage Shed. Motion was seconded by Alderman Gruenhagen and unanimously carried. (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY PURE CULTURE PRODUCTS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was reported that Pure Culture Products needed a conditional use permit to install a bulk liquid oxygen system in an IC -1 zone. Following discussion, it was moved by Alderman Gruenhagen, seconded by Ald- erman Mlinar, to waive reading and adopt Resolution No. 7341 entitled Reso- lution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Installation of Bulk Liquid Oxygen System In IC -1 Zone. Motion carried unanimously. (f) CONSIDERATION OF FINAL PLAT FOR V.& H.JORGENSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -7- COUNCIL MINUTES FEBRUARY 22, 1983 The Jorgenson Subdivision lies within the two -mile radius of the City, and the agricultural zoning was retained as requested by the Planning Commis- sion. After discussion, Alderman Carls made the motion to approve the final plat for the Jorgenson Subdivision. The motion was seconded by Alderman Gruen - hagen and unanimously carried. (g) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSE FOR 1983 BY ELKS LODGE NO. 2427 Following discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the application and issue a ciagarette license. Motion unanimously approved. (h) ITEM WITHDRAWN (i) DISCUSSION OF SALE OF OLD FIRE STATION (REQUESTED BY ALDERMAN KENNETH GRUENHAGEN) Discussion of this item was included with agenda item 8 -e. (j) DISCUSSION OF SALE OF PARK SUBDIVISION (LOTS 15 S 17) (REQUESTED BY ALDERMAN KENNETH GRUENHAGEN) Discussion of this item was included with agenda item 8 -e. (k) CONSIDERATION OF DEMOLITION DEPOSIT OF MELVIN KLOCKMAN Building Official Pittman reported on the demolition permit issued to Mel- vin Klockman in July 1982, with a $1,000.00 deposit. Several time exten- sions have been issued since that date, with the latest one in January 1983. To date the lot still has not been cleaned up. Therefore, it was Mr. Pitt - man's recommendation not to return the deposit. Following discussion, Alderman Gruenhagen moved that the City Attorney be instructed to give legal notice that the property be cleaned up within seven days or that portion of the deposit be forfeited for City crew to clean the property. Motion seconded by Alderman Mlinar and carried unanimously. (1) CONSIDERATION OF RECONVEYANCE OF EXCESS RIGHT -OF -WAY ADJACENT TO CITY PROPERTY (BLOCK 14, NORTH HALF CITY) City Engineer Priebe explained the background for the reconveyance of ex- cess right -of -way adjacent to the proposed liquor store site on Highway 7 and the water plant site. The Department of Transportation has informed the City the cost would be $5,725.00, which could be pro -rated equally to the liquor store fund and water /sewer fund. -8- COUNCIL MINUTES FEBRUARY 22, 1983 After discussion, the motion was made by Alderman Mlinar to defer this item to the March 8, 1983 meeting, with the City Attorney and City En- gineer to research the entrance to the property and the description for reconveyance. The motion was seconded by Alderman Gruenhagen and unani- mously approved. (m) CONSIDERATION OF IMPLEMENTING THE VOLUNTARY PAYROLL DEDUCTION AND PROGRAM OF MINNESOTA BENEFIT ASSOCIATION (RECOMMENDED BY RUFUS ALEXANDER, PHIL GRAVES, MAVIS GEIER, AND GARY PLOTZ) (BRIEF PRESENTATION BY DICK PIEHL) Mr. Dick Piehl presented the Minnesota Benefit Association plan to the Coun- cil and explained it is a volunteer program which can be paid through pay- roll deduction. Following discussion, it was moved by Alderman Mlinar, seconded by Alder- man Gruenhagen, to consider implementing the volunteer payroll deduction of MBA. Motion unanimously carried. (n) CONSIDERATION OF DEDICATING PRINCIPAL AND INTEREST EARNED ON SALE OF OLD ARMORY TO CONSTRUCTION OF A NEW ACTIVITIES FACILITY (REQUESTED BY ALDERMAN MIKE CARLS) City Administrator Plotz reported the money from the sale of the Old Armory had been invested, and in a separate account at this time. After discussion; Alderman Gruenhagen made the motion that the fund be left in a separate account and not be removed from that account without City Council action. Motion seconded by Alderman Mlinar. The motion was amended by Alderman Gruenhagen that the fund be left in a separate invest- ment account at the City Accountant's option to enjoy the best rate of in- terest possible but not be removed or spent without City Council action. Motion seconded by Alderman Mlinar and carried unanimously. (o) CONSIDERATION OF DECORATIVE LIGHTING OF ONE TREE IN LIBRARY SQUARE PARK The Downtown Retail Association requested approval to light one tree adja- cent to the sidewalk in about the center of Library Square Park. The cost of the lights would be purchased by the Association, with the cost of oper- ating the lights included with the street lighting. The lighted tree would not only draw attention to the Park but also light up a dark area. Following discussion, the motion was made by Alderman Carls to defer ac- tion to the March 8, 1983 meeting. Motion seconded by Alderman Gruenhagen and unanimously approved. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR COUNCIL MINUTES FEBRUARY 22, 1983 City Administrator Plotz addressed the water and sewer account for Robert McGee and his business of Arctic Refrigeration which had been referred to under item 9 -a. He reported this subject had been discussed before, and it involved Mr. McGee's house and garage, which had one water charge and two refuse charges. Last year the refuse charges for the place of busi- ness were certified to taxes since they were not paid. Mr. Plotz stated that complaints concerning refuse charges can be brought before the Board of Appeals when they meet annually. Mr. Plots commented he had been contacted today by Bernard Stolpman with a request to discontinue water service in the building to which Mr. Stolpman holds the contract for deed. The account is not delinquent at this time; however, Mr. Stolpman wanted the water turned off on Friday, with a three day notice to the occupants. Attorney Schaefer stated that Mr. Stolpman was in the process of taking steps to cancel the contract for deed on the property. However, he would be hesitant to turn the water off at this time unless Mr. Stolpman had own- ership. The City Attorney will pursue this matter with Mr. Stolpman and report back to the Council at the next meeting. The City Council was informed that the City Accountant had reported the projected shortfall in the City's general fund was not as large as expected. The revenues are short approximately $8,800.00. A final report will be available soon. (b) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe remarked that the consultant had contacted him regard- ing the work at the water plant. It was discovered that the insulation in the roof had deteriorated and may have to be replaced. A change order will be processed when the cost has been determined. Mr. Priebe stated the roof was due to be done in the near future. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schaefer reported the final closing on the Bretzke property took place today, and the City now owns it. Mr. Schaefer requested permission to initiate the procedures necessary to defer payment on the special assessments on the parking program that have been appealed. The motion was made by Alderman Mlinar to grant permission for the City At- torney to draft the documents to defer payment of the special assessments certified to those property owners who are currently appealing to the Dis- trict Court. Motion seconded by Alderman Gruenhagen and carried unanimously. -10- • 6 a , COUNCIL MINUTES FEBRUARY 22, 1983 (d) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about the status of the Masonic Temple property. He was informed that the membership would have to hold another vote on the same question as when they submitted the option to the City inasmuch as it had expired. The City will hear from the Masonic Temple's attorney subsequent to the memberships' action on the matter. Reference was made to the City Charter, Chapter 3, Section 3.03 concern- ing the rules and order of business for the City Council. City Attorney Schaefer then stated that the Council had the right to determine its own rules and regulations, its proper order of business, to determine whether something is pertinent and an order of business. Alderman Mlinar requested that the concerns regarding the Council "guide- lines" and other matters be submitted in writing so they can be dealt with at a future meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Gruenhagen moved to approve the claims and authorize payment from the appropriate funds. Motion seconded by Alderman Mlinar and carried, with the Mayor abstaining from voting. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:45 P.M. upon motion by Alderman Carls, seconded by Alderman Mlinar and carried unanimously. -11- # i MINUTES BID OPENING MONDAY, FEBRUARY 28, 1983 The bid opening was called to order by City Administrator Plotz at 2:00 P.M. Present were: City Administrator Gary D. Plotz and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3024, Invitation for Bids, Purchase of A Com- bination Grass and Sidewalk Maintenance Machine (Mower and Snowblower) was dis- pensed with. The one bid received was then opened and read. Minnesota Toro, Inc. $11,855.00 Minneapolis, MN Within 30 -Day Delivery The bid was referred to the City staff for review. The meeting adjourned at 2 :01 P.M. 9 POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM SUBJECT Chief of Police Dean M. O'Borsky Annual Police Chiefs Spring Institute i DATE February 23, 1983 I request permission to attend the annual Spring Institute March 22 through March 24, 1983 at the Sheraton Inn- Northwest, Brooklyn Park. This program has 15 P.O.S.T, approved credits which I will receive toward my license renewal. I am also still a member of the Board of Directors of the organization as immediate Past President. As you can see by the tentative program the content of the Institute has value to the Police Chief and I feel that attendance would be of value to me and the community. a—, PROGRAM he Inn -Northwest, Brooklyn Park Tuesday, March 22 7:30 a.m. Final Registration 8:00 Welcome and Introductory Remarks .......................... Froschheiser 8:30 LABOR RELATIONS ISSUES — OVERVIEW ......................... Flagler 12:30 p.m. Luncheon/Speaker "The Citizen's Role in Crime Prevention .. ............................ Wiley 1:30 LABOR RELATIONS ISSUES — CONCURRENT D. Davis, Johnson SESSIONS (choose one) Rikala 1. Disciplinary Procedures .... ............................... Flagler, Hill, Changes in Minnesota Law ..... ............................... Olsen, 4. Special Capability Tactical Units . ............................... Weisenberger 3:00 2. Contract Administration ............... ..........................Boyer 4:30 Adjourn McLaren Wednesday, March 23 6:00 a.m. MEDIA RELATIONS — SURVIVAL TACTICS FOR LAW ENFORCEMENT OFFICIALS.... ...................... L Davis, Tully 12:15 p.m. Luncheon 1:00 CONCURRENT SESSIONS (choose one) 1. Management Responsibilities in Police Training ....... ............................... D. Davis, Johnson 2. Outlaw Motorcycle Gangs ........ ............................... Rikala 3. Interpreting/Applying Recent Changes in Minnesota Law ..... ............................... Tierney 4. Special Capability Tactical Units . ............................... Garber 3:00 CONCURRENT SESSIONS (choose one) 1. Retirement: PERA Guidelines .. ............................... McLaren 2. Police Canine Units ........... ............................... Revering 3. Interpreting /Applying Recent Changes in Minnesota Law (repeat of 1:00 p.m. session) ........... ............................... Tierney 4. Sexual Exploitation of Children .. ............................... Gerber 4:30 Adjourn 6:00 Social Hour — Cash Bar 7:00 Awards Banquet Presentation of Police Officer of the Year Award Entertainment Thursday, March 24 8:00 a.m. ASSOCIATION BUSINESS MEETING AND LEGISLATIVE UPDATE ................... ...................Froschheiser 9:45 MEDIAIPOLICE RELATIONS: A DIALOGUE .............. LaBarge, Ringhofer, Shelby, Stack 12:30 p.m. Luncheon 1:30 Adjourn REGISTRATION You should register in advance by mail using the attached form. Multiple registrations may be made by duplicating the form. Registrations should be received by Tuesday, March 15. A special program has been designed for conference spouses. See enclosed for details and a registration form. FEE The total fee of $75 includes tuition, materials, three luncheons, breaks and the banquet. It is payable with registration. Banquet tickets are available to guests at $15 per person. See registration form below. ACCOMMODATIONS The Sheraton Inn- Northwest (1 -94 and Highway 52, Brooklyn Park, MN 55430, 6121566 -8855 or Toll Free 8001325 -3535) is holding a block of rooms for participants (singles $45 -59 and doubles $5367). Those needing rooms should contact the hotel directly by Monday, March 7, and mention this conference. CANCELLATION Fees will be fully refunded for cancellations received in writing by March 17. Alternates will be accepted at any time. Note: Application has been made to the Police Officers Standards and Training Board (POST) for 14 hours of credit. To be eligible for this number of credit hours, participants must attend the entire conference. REGISTRATION FORM Spring Training Institute for Police Chiefs Name Dean M. OtBor'sky March 22 -24, 1983 Chief of Police Affiliation Hutchinson Police Department Phone 612 587 ^2242 (area) Address 31 Washington Ave. W. Hutchinson 55350 (street) (city) (zip) POST License Number 3 �92 M Enclosed is the $75 registration fee. - ❑ Enclosed is $15 for each extra banquet ticket. (Do not include yourself since your banquet admission is part of the registration fee.) Total amount enclosed S $75.00 Please make checks payable to G nment Training Service and return with t" orm by March 15 to GTS, 202 Minnesota Building, 46 East Fourth Street, *Paul, MN 55101 (612/222 -7409 or toll frlolB00 /652. 9719). February 24, 1983 BANS MANOR MUNICIPAL NURSING HOME North High Drive Hutchinson, Minnesota 55350 Phone (612) 587 -4919 Minutes from the Burns Manor Board of Directors meeting February 24, 1983. Motion by Eldred Puller to recommend to the City Council members that they consider the reappointment of Gloria Dansereau and Keith Duehn to the Burns Manor Board of Directors. The motion was seconded by Larry Graf. The motion was carried by all members voting aye. Respectfully Submitted: Mavis'�J. GeiertAecretary • 9 Putcljinsnn Public 'Xihraq Hutchinson, Minnecote 55350 December 14, 1982 Hutchinson City Council Hutchinson, Mn. 55350 Gentlemen: 5314 �� pp DEC 1982 c� BY_ �G•CCJI w The Hutchinson Public Library Board would like to recommend that the following members be reappointed for three years: Ralph W. Bergstrom Paul Ackland Sally Cone Very truly yours, HUTCHINSON PUBLIC LIBRARY BOARD X- i{. -C. �� /!: , Ralph /w. Bergstrom 7 President RWB:bcw e'l DATE 2 -28 -83 POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Chief of Police Dean M. O'Borsky SUBJECT Disaster Control Seminar I request permission to attend the Disaster Control Seminar Saturday, March 19th. As you can see from the attached sheet, this is a comprehensive program. Eight members of the Hutchinson Fire Department as well as the County Civil Defense Director are attending. I believe I should attend as City Civil Defense Director. �� 1 Icm �t _, -,� � .,�" ;+r"•: ilk, f` � •`'�'• S HE PRESENTED BY SAFETY SYSTEMS, INC. R O. BOX 8463 JACKSONVILLE, FL. 32239 (904) 725 -3044 IN COOPERATION WITH - Carver County Emergency Services SEMINAR DATE and the SEMINAR LOCATION Saturday Chaska Fire Department Chaska Senior High o March 19; - 1983 - - - - -- Seminar Coordinator_ -Gregg DaVies,a_ School � 1700 Chestnut Sch of 8:30 a.m. to 5:30 p.m. Carver Cty Emer. Services Dir. Chaska, MN (612)448 -3435, Ext. 214 SATURDAY AM Featuring Reviews of Actual Case Histories 8:00 REGISTRATION CONFIRMATION 8:30 SEMINAR BEGINS DISASTER CONTROL OVERVIEW — PROBLEMS E SOLUTIONS Disaster Management Tools — Incident Handling Considerations Inter- Agency Response — Performance Under Stress Rapid Assessment, Care E Transportation of Multiple Casualties RAILROAD DISASTERS — PROBLEMS S SOLUTIONS Railcar Fires — Tank Car Punctures — Major Train Wrecks AIRCRAFT DISASTERS — PROBLEMS S SOLUTIONS Crashes into Populated Areas — Airport Crashes — Rural Crashes SATURDAY PM Featuring Reviews of Actual Case Histories 12:00 LUNCH (served on site - not included in registration fee) 1:00 AFTERNOON SESSION BEGINS INDUSTRIAL DISASTERS — PROBLEMS E SOLUTIONS Acid Spills— Poison Fires — Pipeline Breaks BUILDING /STRUCTURE DISASTERS — PROBLEMS E SOLUTIONS Fires in Tall Bldgs — Low Level Bldg Fires — Structural Collapses HIGHWAY DISASTERS — PROBLEMS E SOLUTIONS Bus Wrecks — Tank Truck Tragedies — Explosives Fires NATURAL DISASTERS — PROBLEMS E SOLUTIONS Storms — Tornadoes — Flooding — Basic Survival 5:30 SEMINAR CONCLUSION — DISTRIBUTION OF SEMINAR CERTIFICATES Regular registration fe"35.00 per person,. special registration fee - 530.00 per person for four o more persons from the same affiliation. Seminar registation is limited- therefore, to insure your reservation please complete and return the below form with your registration fee (check money order or purchase order) t0. Safety Systems, Inc. P.O. Box 8463 Jacksonville, Fl 32239 — — — — — — — — — — — -- — — - -- — — — — -- — — — -- — — — Please Note: P.O.S.T. and EMT /Paramedic credits have been applied for. SAFETY SYSTEMS, INC. • P.O. BOX 8463 • JACKSONVILLE, FLORIDA 32239 SEMINAR TELEPHONE INQUIRIES (904) 7253044 _ Regular ragistra0ion fee — $35.00 per person. special regishation Me- 530 -00 per person for lour o more parsons from the same a7Tiatio X - DON'T MISS THIS IMPORTANT AND PRACTICAL - �__ DISASTER CONTROL SEMINAR! REGISTER NOW — ENROLLMENT LIMITED c )�N M . o 1869%�g ; Name s `- AddreSS31 h0t %W42f j j A V-0— City, State, Zip ��111�73 V I A[�SOM M A/ Telephone-Am S$"7- � 2 2 Affiliatio4aAlNVShi Pi9biLF Nif A certificate of compler}on and a Disaster Control Seminar notebook will be given to those t,, - Members of , - - r � . National Safely CounU{; }ational Fire Pr section Association, American Petroleum Institutl&ational Association of Technicians, The American Civil Defense P lation, National Association of Chiefs of Poli tional Burn Victim Fc V > 53Sa r _. e.D. PIP- attendance. nergency Medical _ Qatlon, and others. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE; -- March 17, 1983 ------- - -- - -- T0; Mayor—and—City Council FROMs Cary D. Plotz, City Administrator — — — — — — — — — — — — — — SUBJECT. Public Facilities Committee ----------- — -------------------- Several categories were used to establish the Community Development Corporation. The City Council has requested that a similar representation of segments of the community would serve on the Public Facilities Committee. Therefore, the fol- lowing listing is provided, along with individuals who have already expressed an interest in serving or would be potential invitees. It is recommended that a budget of $3,000.00 be established from the contingency fund for the purpose of securing any preliminary drawings for subsequent pre - sentation to the City Council with specific recommendations. (See attached list) P G. d PUBLIC FACILITIES COMMITTEE Areas of Industry and Commerce 1. Planning Commission . . . . . . . . . . . . . . . . Larry Romo 2. Community Development Corp . . . . . . . . . . . . . Chad Piehl 3. Chamber of Commerce . . . . . . . . . . . . . . . . Clarice Coston 4. Downtown Council (selected by organization) . . . . Buzz Burich 5. Professional . . . . . . . . . . . . . . . . . . . . Barbara Daggett 6. Agri - Related . . . . . . . . . . . . . . . . . . . . Ray Zimmerman 7. Hutchinson Mall . . . . . . . . . . . . . . . . . . Lonna Bauman 8. Newspaper . . . . . . . . . . . . . . . . . . . . . Chuck Warner 9. Building Contractor . . . . . . . . . . . . . . . . Duane Dickey 10. School . . . . . . . . . . . . . . . . . . . . . . . Donn Hoffman 11. Utilities Commission. . . . . . . . . . . . . . . Bud Daggett 12. Real Estate Broker . . . . . . . . . . . . . . . . . Jim Paulsen 13. 3M Company . . . . . . . . . . . . . . . . . . . . . Roger Denton 14. 3M Company (female production worker to be appointed by 3M) 15. Small Industry . . . . . . . . . . . . . . . . . . . Roger Stearns 16. HAVTI . . . . . . . . . . . . . . . . . . . . . . . . Ronald Jonas 17. Hutchinson Technology . . . . . . . . . . . . . . . Barbara Ringstrom 18. Plaza 15 . . . . . . . . . . . . . . . . . . . . . . Greg Pearce Other Representation 19. Church . . . . . . . . . . . . . . . . . . . . . . . Rev. Darrel Thalman 20. School Board. . . . . . . . . . . . . . . . . . Dr. George Gordon 21. Senior Citizen . . . . . . . . . . . . . . . . . . Walter Markgraf 22. Police Chief . . . . . . . . . . . . . . . . . . . . Dean O'Borsky 23. Parks and Recreation Director . . . . . . . . . . . Bruce Ericson 24. Library Board . . . . . . . . . . . . . . . . . . . Ralph Bergstrom 25. School Coach . . . . . . . . . . . . . . . . . . . . Grady Rostberg 26. School Faculty . . . . . . . . . . . . . . . . . . . Jeff Hoeft 27. City Council . . . . . . . . . . . . . . . . . . . . Ted Beatty 28. City Council . . . . . . . . . . . . . . . . . . . . Mike Carla 29. Ex- Officio. . . . . . . . . . . . . . . . . . Todd Schnobrich 30. City Staff (as required) . . . . . . . . . . . . . . 0 PUBLIC FACILITIES COMMITTEE Areas of Industry and Commerce 1. Planning Commission . . . . . . . . . . . . . . . . Larry Romo 96� Gs�ma� ✓r 2. Community Development Corp . . . . . . . . . . . . . Chad Piehl 55-0 L 5u� goo LiR• Chamber of Commerce . . . . . . . . .- . . . . . . Clarice Coston 1 D-t 30bsoN eo. V,1, Downtown Council (selected by organization) . Buzz Burich 3O rSNE2wcoo [1RCL n Y/ Professional. . . . . . . . . . . . . . . . . . Barbara Daggett (ZT 3 �. Agri- Related. . . . . . _ . . . . . . . . . Ray Zimmerman F-T q 7. Hutchinson Mall ��is2uv'�' . . . . . . . . . . . . . . Lonna Bauman Ave N.N1 Newspaper . . . . . . . . . . . . . . . . . . . . . Chuck Warner Brou•++on 9. Building Contractor . . . . . . . . . . . . . . Duane DickeyS3b LpA.AM 10. School . . . . . . . . . . . . . . . . . . . . . . . Donn Hoffman qs 0- o-mu2v ttv6 11. Utilities Commission. . . . . . . . . . . . . . Bud Daggett qqO -DAL,E 12. Real Estate Broker . . . . . . . . . . . . . . . . . Jim PaulsenLj(pb C.�cEgEL CieCLC 13. 3M Company . . . . . . . . . . . . . . . . . . . Roger Denton $75 tAcer «(_ 14. 3M Company (female production worker to be appointed by 3M) -��5� Small Industry . . . . . . . . . . . . . . . . . . . Roger Stearns f-i. 4 HAVTI ., , , , , , , , , , , , , , Ronald Jonas 1055 �oe�EUSOj 17. Hutchinson.Technology . . . . . . . . . . . . . . . Barbara Ringstrom 431A K EiTt 18. Plaza .. . . . . . . . . . . . . . . . . . Greg Pearce 5 �8 _ SQ�C�EU Other Representation 19. 20. 2. 23. 24. 25. 26. 27. 28. 29. 30. Church. . . . . . . . . . . . . . . . . . School Board. . . . . . . . . . . . . . . Senior Citizen . . . . . . . . . . . . . . . Police Chief. . . . . . . . . . . . Parks and Recreation Director . . . . . . . . Library Board . . . . . . . . . . . . . . . . School Coach . . . . . . . . . . . . . . . . . School Faculty. . . . . . . . . . . . . . CityCouncil . . . . . . . . . . . . . . . . . City Council . . . . . . . . . . . . . . . . . Ex- Officio . . . . . . . . . . . . . . . . . . City Staff (as required) . . . . . . . . . . . Rev. Darrel Thalman NO gl t)FF Dr. George Gordon 101q Lewt-5 Walter Markgraf R.T . JEFCE25cu Dean O'Borsky uT.q Bruce Ericson-IS(, �ttnov Qi o(,E 60 Ralph BergstromL-gs Caxuk�, Grady Rostberg atq GcouE Jeff Hoeft too LHtsumob pry. Ted Beatty'700 SHAc") V cG Qp Mike Carls qls ICE AL Todd Schnobrich S66 Nou20E F _ &, (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE. March 22, 1983 --------- - - - - -- TO: Mayor $ City Council -------------------------------- FROM: Water Billing Department -------------------------------- SUBJECT, Delinquent Water Accounts 03- 1115 -2 -00 Randy Gunderson 506 Adams St. S. $92.18 Promise to pay 3 -25 -83 04- 0370 -2 -00 Wilton Soderberg 206 Monroe St. S. $46.70 Promise to pay 3 -30 -83 - 1165 -0- p 04- 0375 -4 -00 XO:ennegor \,I Dennis McCutchen. t. S. a� 146 Monroe St. S. $68.21 04- 0975 -6 -00 04- 0395 -1 -00 Karen Juarez Mary Prettyman 505 Huron St. S. Peterson Trailer Court, Lot 1 $43.76 *106 Monroe $47.96 90 days, $32.19 60 days 04- 0220 -1 -00 Gerald Elliott 04- 0625 -2 -00 590 Monroe St. S. Richard Sturges $63.52 425 Third Ave. S.E. $57.92 X �LL . S. 04- 0850 -6 -00 Art Hagen Hwy 12 West Cokato, MN 55321 *546 Fourth Ave. S.E. $27.09 Delinquent List Cont. Page 2 04- 0855 -0 -00 12- 1000 -2 -00 Craig Hardel Rodney Markgraf 406 Huron St. S. 565 Clark St. $45.76 $84.06 11- 0630 -7 -00 12- 1165 -0 -00 Pat Smith Ronnie Telecky 455 Glen St. N. 607 Bluff St. $88.87 $68.15 11- 1100 -2 -00 12- 1325 -0 -00 Donna Bergstrom Sheldon Crouse 855 Oak St. N. 229 Fifth Ave. N.E. $31.78 $45.74 11- 1222 -3 -00 15- 0072 -1 -00 Wally Teich Jon Wilke 958 Jorgenson St. 1303 Campbell Lane *441 Main St. N. $51.28 $57.04 Promise to pay 3 -25 -83 12- 0170 -0 -00 15- 0133 -0 -00 Jerry Carrigan Judy Gilmer 15 Fifth Ave. N.E. 420 Shady Ridge Road $101.68 $44.86 12- 0250 -4 -00 15- 0172 -1 -00 John Curtis Charles Ress 570 Prospect St. 409 Connecticut St. $55.99 $55.13 12- 0270 -2 -00 15- 0188 -0 -00 Shirley Flemming Gary Aanderude Route # 1 420 Connecticut St. Mayer, MN 55360 $64.43 *76 McLeod Ave. 136 Eleventh Ave. N.E. $35.74 $88.77 15- 0197 -0 -00 Michael Stewart 12- 0415 -0 -00 400 Connecticut St. Thomas Brown $57.88 614 Elm St. $83.22 16- 0560 -1 -00 Miles Willhite 12- 0750 -1 -00 136 Eleventh Ave. N.E. Dennis Svobada $88.77 *99 McLeod Ave. Promise to pay 3 -25 -83 $44.86 0 Delinquent List Cont. Page 3 26- 0215 -0 -00 Darrel Becker 860 Dale St. $18.19 40- 0036 -1 -00 Price Electric 180 Plata Blvd. St. Paul, MN 55107 $1045 Hwy 7 West $29.66 *Service Address Recommend water service be discontinued on March 28, 1983 at 12:00 Noon unless otherwise stated. (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: March 11, 1983 T0: Mayor and City Council FROM: Director of Engineering RE: Planning Data Attached is a proposal from Hansen, Thorp and Pellinen, Inc. to provide the City with section breakdown for some of the areas needed in our 1983 .planning. I recommend approval of this work by said firm. This is a budgeted item. Marlow V. Priebe Director of Engineering MVP /pv attachment 9 -J�- -F Hansen, Thorp & Pellinen, Inc. P.O. Box 35 Hutchinson, Mn 55350 February 21, 1983 Mr. Marlow Priebe Director of Engineering City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Subject: Section Breakdown Dear Marlow: Our estimated cost for section breakdowns for the South Half of Section 7, Township 116, Range 29, Section 8, Township 116, Range 29, Section 5, Township 116, Range 29, and Section 33, Township 117, Range 29 is $1300. We would charge our regular hourly rates for the field crew and Registered Land Surveyor, but not to exceed $1300.00 for these sections. If you want us to set any 116 corners or property corners, we would need to charge extra for that. Sincerel , Willard Pellinen 0 0 Dear Mr. Plotz, 0 0 REALTY WORLD® — Fahey Sales Agency, Inc. P.O. Box 370 - 40 Adams Street, Hutchinson, MN 55350 Telephone: (612) 587 -3510 March 9, 1983 Re: Darrel Becker property I am writing to request to be placed on the agenda of the city council meeting March 22, 1983. Mr. Becker is requesting the city to allow him a split from his property to be sold. We are following the proper channels to make sure that the property will be buildable when sold. 113 MLS Please see enclosed map, shaded area is proposed split. Thank you for your consideration in this matter. Sincerely. tic... Wes Lohrenz Realty World Fahey Sales, Inc. Z3 5678g7-ON 4 er\ — "We'll cover it all ... or you. Each office .ndependenfly owned and operared 10 9. ti Cie. LAURA 05 to 4 3 Proposed split has approximately 140 ft. frcZntage. George Ntebler d90 ad mes E. Schlegel Merr'll R 'S toew 0 CRAIG 1,en 0 77 tMKA) Z A. '110 /-. SZ POO 446 09.7 ja 7-1 viola 4 3 Dean 77J J� gY, 5 6 A. Richards 6sa N AL X0 J9 W- 9 V �e 2 7 5 1? 43' z 6 3 w "erjam (A so Wil MIOA?k Z,jA A.O. (Tony) Victorian (County Assessor) Match 10, 1983 Office of MCLEOD COUNTY ASSESSOR Court House Glencoe, Minnesota 55336 CZe&k of City o5 Township: Telephone 864 -5551 13141$$ 6 MAR1983 M �C�WED cu BY. Enctosed is the notice of time set Got the meeting of your Local Boarcd of Review and atzo the necessary assessment notice bkanks, which must be posted and pub.C.Lshed at .feast 10 days p&.io& to the date of the meeting. Tj this meeting date and time set jot you& jut-izd.i.ct.Lon conjk.icts in some way, ptease tet this ojj.ice know at once so that a new date may be set. This is .impo&tant because att "Notice of Assessment and Equatizat.ion" jo&mz that a&e ma.iked to the taxpayets w.iLt .include the meeting date and time on them. A &ev.iew date change cannot be made ajte& the notices a&e sent out. your coope&at.ion in this matte& w.itt be apptec.iated. Thank you. S.ince��tety, �0% A. 0. V.icto&.ian County Assebso& AOV /at Enc: McLeod County Equal Opportunity Employer 9 , Form No. A.F. 4 —Notice to Clerk of Meeting of Board of Review — °Equalization. a` -''""` Pa..ro`.1 OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA: NOTICE IS HEREBY GIVEN, That the 6TH day at— LQ_o'clock_A,_M, has been fixed as the date for the meeting of the Board of Review— sl;;gMVDtWJ5jb (Strike out one) —in your CITY for said year. This meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.1, you are required to give notice of said meeting by publication and posting, not later than ten days prior to the date of said meeting. Given under my hand this 11TH day of – M''A``RCH 19 19 -1 County Assessor 3L MCLEOD *Applies only to cities whose charter provides for a Board of Equalization instead of a Board of Review. 0 • County, Minnesota (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — March-22,-1983 — ——--- - — — — — — TO: City Council — -------------=— — — — — — — — — — — — — — — — — FRDMo Kaye Link, Secretary -------------------------------- SUBJECT: Intoxicating Liquor, Wine and Club License Renewals _ -------------------------- - - - - -- Applications to renew Intoxicating Liquor Licenses for 1983 have been received from: LeBistro Cafe O'Toole's Pub T. L. Scalawags The Velvet Coach Applications to renew Club Licenses have been received from: American Legion Crow River Country Club Elks Club V.F.W. An application to renew a Wine License for 1983 has been received from The Gold Coin Appropriate forms have been completed. Police Chief Dean O'Borsky has reviewed the applications and has no objection to any of the renewals. With the exception of LeBistro Cafe, not yet open, the appropriate fees have been paid. q,-, f i- G, r RESOLUTION NO. 7354 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF A GROCERY /GAS CONVENIENCE STORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. George Thelen of Montevideo, Minnesota, has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow the construction of a convenience store- - grocery and gas, in a C -4 zone, with the following legal description: Lot 1, except Fourteen feet Eight inches (14, 8 ^) of Mortensons Addition, Clays Subdivision L 6; Lot 5, Park Subdivision, Lot 5, except Sixteen and a half feet (16 112 '), Mortensons Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. The application for Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 22nd day of March, 1983. James G. DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk v� • RESOLUTION NO. 7355 i RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF THE ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF FOOD AND FUEL STRUCTURE WITH SETBACK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FTNnTNnR 1. Mr. George Thelen of Montevideo, Minnesota, has applied for a variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for a variance to allow the construction of a food and fuel structure with a five foot setback from the rear property line rather than the 15 foot setback required by Ordinance No. 464, with the following legal description: Lot One (1), except Fourteen feet Eight inches (14'8 ") Mortenson's Addition, Clay's Subdivision L6; Lot Five (5), Park Subdivision; Lot Five (5), except Sixteen and one - half (16 1/2) feet, Mortenson's Addition. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. nnwrr.nSTOM The application for variance for the purpose designated is granted based upon the findings set forth above, contingent that the 101.5 feet average depth and 114 feet width meet the parcel size requirements, all blacktopped area meet city requirements for blacktopped parking lots, and the City draft easement to the alley as shown on the site plan. Adopted by the City Council this 22nd day of March, 1983. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor ORDINANCE NO. 5/83 lJ AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from C -2 Automotive Service Commercial District, to IC -1 Industrial /Commercial District. That part of Lots 1, 2, 3, 4, 5, and 6, all in Block 18, North half of Hutchinson, according to the recorded plat thereof, lying northeasterly of a line parallel with, and 25.00 feet northeasterly (as measured at a right angle) from the center line of the main track of the Minneapolis Industrial Railway Company Adopted by the City Council this 12th day of April, 1983. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor 9 -� a 14 _ z I I� 9 / uy / S 'i•/ \� 2 w y/ 45 . _• 3 2 I 1 \ R � x PARK bb / ♦L ^/ ry M1xM1 e� • / q 5 b AVENUE v eN 4; ♦2 4 43 `6q ae_L .44 dI 66' s6 p r 16 \ ��. � I � gee � ^• ' •u 0 I " e Hwy. # 7E 2 I I FFT , b ` Iz n u Pe b y4T N'S'F RF 9 2 � �6 I U�uu �1 JJ1 1 •i • �II I NIz � 6 `� \ \e (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: —March 16,1983 — — — — — — — TO: _ Hutchinson City Council_ _ ----------- - - - - -- FROM: Planning Commission -------------------------- - - - - -- SUBJECT: _ Conditional Use Permit _ requested by George Thelen _ _ Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommend- ation with respect to the aforementioned request for a conditional use permit. I:ILififtym On February 1, 1983, an application was submitted by George Thelen for a conditional use permit that would allow the construction of a convenience store grocery and gas - in a C -4 zone. A public hearing was held on February 15. A survey was requested and the public hearing was continued on March 15. There was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 3, 1983. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the conditional use permit requested be granted. submitted, t" fu r,uLnKto, Chairman chinson Planning Commission 9 �� (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 16, 1983 --------- - - - - -- TO: Hutchinson City Council -------------------------- - - - - -- FROM; Planning Commission -------------------------- - - - - -- SUBJECT: Variance request submitted by Mr. George Thelen Pursuant to Section 6.05, B.3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for variance. H T STnRY On March 1, 1983, an application was submitted by Mr. George Thelen requesting a variance to allow the construction of the proposed Food and Fuel structure with a 5' setback from the rear property line rather than the 15' setback re- quired by Ordinance #464. A public hearing was held at the regular meeting of the Planning Commission on March 15, 1983. There was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 3, 1983. 3. It was the consensus of the staff that the variance would cause no problem to neighboring property owners and would provide necessary room for traffic flow in front of the structure. RECOMMENDATION It is the recommendation of the Planning Commission that the setback request be granted providing that 101.5' average depth and 114' width meets parcel size requirements, that all blacktopped area meets city requirements for blacktopped parking lots and that the City drafts easement to the alley as• shown on the site plan. Respectful bmitted, gutrryhi7nsoman on Planning Commission , (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 16, 1983 — -------- - — — — — — TO: Hutchinson City Council -------------------------------- FROM, Planning Commission -------------------------------- SUBJECT: Request for rezoning submitted by Mr. Larry Sorenson - --------------------------------- Pursuant to Seciton 6.06 C.4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for rezoning. 1!1ili11:Y1 On February 25, 1983, a request was submitted by Mr. Larry Sorenson to rezone the following described property from C -2, Automotive Service Commercial District to IC -1, Industrial /Commercial District. (305 Bluff Street) Legal Description: That part of Lots 1, 2, 3, 4, 5, and 6, all in Block 18, North half of Hutchinson. A public hearing was held at the regular meeting of the Commission on March 15, 1983. There was no one present at the hearing who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on yhursday, March 3, 1983. 3. It was found by the Planning Commission that this request for rezoning is appropriate because the area is surrounded by property already zoned IC -11 and it would cause no hardship to nearby R -3 property. RECOMMENDATION It is the recommendation of the Planning Commission that the area afore- mentioned be rezoned from C2 to IC -1. ct 11 submitted, 9 ' L rry mo o Orman Hutchinson Planning�Cortm. 1. CALL TO ORDER 0 MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, MARCH 15, 1983 FOR YOUR INFORMATION The regular meeting of the Hutchinson Planning Commission was called to order by Vice Chairman Roland Ebent at 7:35 P.M. with the following members present: Dr. Thomas Lyke, Jim Johnson, Don Erickson, Ted Beatty, Elsa Young and Vice Chairman Ebent. Chairman Larry Romo arrived at 7:55 P.M. Also present: City Engineer Marlow Priebe, Fire Marshal George Field, City Attorney Jim Schaefer and City Administrator Gary Plotz. 2. MINUTES The minutes of the regular meeting dated Tuesday, February 15, 1983, were approved on a motion by Elsa Young. Seconded by Jim Johnson, the motion carried unanimously. 3• PUBLIC HEARINGS (a) CONTINUATION OF PUBLIC HEARING FOR CONDITIONAL USE PERMIT AS SUBMITTED BY MR. GEORGE THELEN Vice - Chariman Ebent asked for comments from the floor. Mr George Thelen and Mr. Jerry Tilden were present to show site plan as revised after the requested survey had been completed. Mr. Beatty moved to close the Public Hearing at 7:40 P.M. Seconded by Mr. Johnson, the motion carried unanimously. Mr. Beatty moved to recommend to the City Council approval of the conditional use permit as requested. Seconded by Mrs. Young, the motion carried unanimously. (b) CONTINUATION OF PUBLIC HEARING FOR VARIANCE AS SUBMITTED BY MR. GEORGE THELEN No action was taken as the survey prompted a new variance request (Item 3c). (c) CONSIDERATION OF REQUEST FOR VARIANCE AS SUBMITTED BY MR. GEORGE THELEN Vice - Chairman Ebent opened the hearing at 7:43 P.M. After discussion, Mr. Johnson moved to close the hearing at 7:45 P.M. Seconded by Mr. Beatty, the motion carried unanimously. Mr. Erickson made a motion to recommend approval of the requested variance provided staff recommendations are met. (Staff interprets that the 101.5' average depth and 114, width meets parcel size 4 requirements. All blacktopped area must meet city requirements for blacktopped parking lots. Staff recommends that the city draft easement to alley as shown on the site plan.) Seconded by Mr. Beatty, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR ZONING RECLASSIFICATION SUBMITTED BY MR. LARRY SORENSON Vice - Chairman Ebent opened the Public Hearing at 7:46 P.M. with the reading of publication 6 3025. Mr. Sorenson was present to explain that he plans to do some remodeling of his business located at 305 Bluff Street that requires industrial zoning. Staff noted that most of the property surrounding the site is now zoned IC -1. Mr. Beatty made a motion to close the hearing at 8:49 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Johnson moved to recommend to the City Council approval of the request for rezoning. Seconded by Mr. Beatty, the motion carried unanimously. OLD BUSINESS (a) A letter sent to City Administrator Ply variance granted allowing placement of It was the consensus of the Commission approve such a variance. Mr. Erickson sent to all mobile home owners so they position. )tz concerning a temporary a moblie home was discussed. that the State will not recommended that a notice be are aware of the State's (b) REVIEW OF PRELIMINARY PLAT SUBMITTED BY DENNIS ALBERTSON The preliminary plat under consideration had been presented earlier. City Staff objected to the multiple references to the word "oak" in the plat name and for proposed streets. Upon recommendation from the Planning Commission and City Council, the County also recommended name changes. The new name, "Wood View Acres" and proposed street names were acceptable to the City staff. Mr. Beatty moved to recommend approval to the City Council. Seconded by Mr. Erickson, the motion carried unanimously. (c) ANNUAL REVIEW OF COMPREHENSIVE PLAN City Engineer Marlow Priebe reviewed the City Comprehensive Plan. Possible future developments were explained. Questions from the Planning Commission members were answered. Mr. Beatty moved to advise the City Council that the Planning Commission had reviewed and accepted the Comprehensive Plan as presented by Mr. Priebe. Seconded by Mr. Ebent, the motion carried unanimously. 5. NEW BUSINESS (a) PLANNING SLIDE PRESENTATION City Administrator Plotz introduced the first of four slide presentations on city planning commissions prepared by the State Department of Urban and City Development. After viewing the presentation, a short discussion was held. 6. ADJOURNMENT Mr. Beatty made a motion to adjourn the meeting at 9:10 P.M. Seconded by Dr. Lyke, the motion carried unanimously. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: —MARCH 16, 1983 — ------- - — — — — — TO: MAYOR AND CITY COUNCIL — ------------- =— — — — — — — — — — — — — — — — — FROM: RALPH NEUMANN SUBJECT: PREPARING SPECS ----------------------------- Request is being made for permission to prepare specs and set bid dates for the following: PARK DEPT. 1 mid -size pickup with plow PARK DEPT. 1 compact size station wagon WATER DEPT. Paint water tower at South Park These items are all in the 1983 budget. ?_Z?7v t 0 Hutchinson Rate of � fflmnne�ota, - - ---- ... y . .... ... ... f ............... . ....... ....... ..... _ County of -------_---- 491�pod_ .................. ...... ----------- -1 .4pplication No .._.__........_--- .._.......... Application for License to Sell Cigarettes at Retail Hutchinson The undersigned resident...... of the ...... .......... ......................... .............. Of - ----- -- ------ --- _ - ... __ . ............ ..... in the county of_......_._.._ McLeod .......... .............. ................ State, of Minnesota, HEREBY M-4EE --- .4PPLIC-4- Jim McClure TIONFOR LICENSE to be issued to.._..._ .........................._..._.........._ . . . ...... .................. ................. ...... . .... . ........ . . .................. . ..... .. LeBistro Restaurant to sell cigarettes and cigarette papers and wrappers at retail at- _ ..... ........... .............. ... ........ --------------------- - - --------------- 101 Main Street South ... ........................................ ... . ..... ........... ...................... ... ... ........... ....................... .......................................... . ................................ q� t Hutchinson in ...... ... y ....... .. . . . ...... . of ... .................................. ....... .... ............. ...in said county and state for the term Of ? Months ................... .......... I be_ffinningf with the ............. . . .. clay of ...... . .... ... . . . . . .... ..... .. ... ___ ......................... 19 ... 81 .., subject to the laws of the State of Minnesota and the ordinances and regulations Of said ................. ............... ... ...... of..-_....._...._.._......_............._.._- H chins_on .................... ..... pertaining thereto, and herewith deposit ... .. . . .. .. .......................in pay,,ent; of the fez therefor. Dated... ................ Ma.r.ch 2 .... Jim McClure.. ----- — -------- ................................ ..... ..... 19..�p .... . .. . ............. ................ .......... ...... . ..... ...... ... .. ........... .1. .. NOTE: The fee will be pro-rated when the opening date has been determined. (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: March 17, 1983 SUBJECT: Purchase of a Lawn Genie In the 1983 Motor Pool Replacement Schedule, is a 1968 John Deere. The piece of equipment intended to replace this tractor is a Lawn Genie pick -up mower. This is a versatile, three season lawn and turf main- tenance machine which will mow, thatch, clean and pick up debris in one pass. This will be a valuable piece of equipment for all of our park areas. Price quotes are as follows: Land Care & Equipment Co. $2,750.00 Minnesota Toro, Inc. $2,195.00 Note: Minnesota Toro, Inc. also has an identical machine used as a demo for $1,895.00. This machine does carry a full year warrenty. I recommend that we purchase the demo offered by Minnesota Toro, Inc. for $1,895.00 klm cc: Ralph Neumann 9 -� (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Mark Schnobrich, City Forester DATE: March 18, 1983 SUBJECT: 1983 Dutch Elm Disease Program and City Contractor Again this year the city will be soliciting bids for diseased elm tree removal on private and public property. A city contractor is sought each year to help Hutchinson's control program by providing the city with a means to enforce it's disease ordinance on private property. The city contractor can also provide the citizens of Hutchinson access to a tree removal firm where a known cost is guaranteed and recourse from property damage can be made with the assistance of the City of Hutchinson. Due to the competitive nature of sealed bidding, the homeowner can often times benefit by lower removal costs with the city contractor. This year, as in the previous year the city contractor will be responsible for removal of diseased trees on private property and also stump removal on public property. The contractor will also assist city park crews with any difficult removals should the situation arise. All costs of tree removal on private propery are the responsibility of the property owner. Costs of stump removal and any other expenses by the city are budgeted for in 1983. I would recommend a bid opening date of Monday, April 4th. This would fit into our 1983 tree inspection schedule. klm 7 �, 12) 587.5151 rY OF HUTCHINSON 1 SHING TON AVENUE WEST INSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: March 18, 1983 SUBJECT: Grass Seeder Th e 19 83 Parks budget includes $1,500 for a grass seeder. After reviewing various types and models of seeders I would recommend that we purchase the Olathe 642 Aerator and the 1642 Seeder. This unit allows for aerating and seeding simultaneously while allowing the seed to be placed in the ground, which will greatly increase the success of germination. The price for this unit from Minnesota Toro, Inc. is $1,815. I realize that this is slightly over the budgeted amount. However, this amount could be transferred from our infield repair budget. The benefits we would receive by purchasing this type of seeder - aerator would be of great value to our turf maintenance program. klm ` _ 9— //-a. REGULAR COUNCIL MEETING March 22, 1983 WATER 4 SEWER FUND Midwest Microscope Service microscrope $ 250.00 Curtin Matheson Scientific chemicals 22.42 Feed Rite Controls chemicals 269.52 Juul Contracting repair water service line 179.00 Mun. Electric Utilities electricity,computer chgs. 11,380.56 Power Process service contract 316.50 RCM Associates sewer plant study 575.31 Van Waters & Rogers chemicals 633.00 St. Treas. PERA 319.60 Blue Cross Blue Shield Apr. medical Ins. 846.29 Quast Transfer freight charges 42.10 Am. Water Works Assn. 1983 Dues- DeVries 19.00 Crown Life Ins. Co April dental ins. 93.56 Equitable Life Asso.Society April LTD ins. 52.49 $ 14,999.35 GENERAL FUND State Treasurer *Mn. 00 eeYY 11f155 pppp watercrariwrebistratTOnf ee 1�O:OD *M� State Treasurer g *McLeod Coop Power Assn. airport electricity 1084.73 *Met Center seniors reservations 288.00 Olsons Locksmith changed locks old fire barn 78.15 American LaFrance equipment 39.21 Ben Meadows Co. supplies 23.45 Bryan Equipment Inc. bed knife 16.90 City of Hutchinson bldg. permit -arena 7.00 Citizens Bank bank deposit slips -motor vehicle 2.42 Communication Auditors repairs 241.19 FISCO stream hose -fire 1250.00 Fun America Inc. part 5.00 Imperial Bank contract quarterly payment 2235.22 John Henry Foster Co. repairs 25.37 Mn Coalition outstate Cities 1983 dues 25.00 Manns Mendota Skelly repairs 45.39 Midland Lines Inc. bus freight ticket o 519.57 Al Feser refund 6.00 Jeanette Kegler swimming refund 24.00 Am.Welding Supply chemicals $ tank rental 51.37 Ag Systems Inc. repairs 2206.63 Browns Greenhouse chemicals 10.99 Crow Chemical supplies 16.90 Central Mn. Communications repairs 15.00 Copy Equipment supplies 103.78 Don Streicher Guns supplies 56.75 Ericksons gasoline 27.87 First Bank of Mn. Swanke parts $ repairs 212.86 Great Plains Supply supplies 66.85 Hutch Community Hospital blood test $ laundry 18.50 Hutch Drug bulletin board 4.29 Mun. Elec. electricity 19,175.98 Jerabek Machine Shop iron $ cutting 2.54 Krasen Plbg. supplies 15.00 Keefe $ Schantzen court filing fees 55.00 //-a. -2- Logis computer charges MacQueen Equipment parts Marco Business Products repairs Mn. Blue Print supplies Mn. UC Fund late penalty Midwest Bus. Products supplies Montgomery Wards supplies Marilyn Swanson coffee McGarvey Coffee Inc. police coffee Pitney Bowes 3 mos. rental Road Machinery supplies St. Paul Book $ Stationery supplies Schramm Implement repairs Sorensen Farm Supply supplies Hazel Sitz meeting expenses James Schaefer z mo. comp Xerox Corporation supplies & maint. agreement Welders Supply Co. supplies W.D.Enterprises repairs Bruce Ericson MRSF meeting State Treasurer PERA B1ue.Cross Blue Shield Apr. medical ins. Barb Haugen mileage -ice show Jean Gray seminar Office Products word processor print wheel $ ribbons Life Lite Police Equip. jail mattress Crown Life Ins. Co. April dental ins. Equitable Life Assoc.Society April LTD ins. Lake Harriet Florist flowers -Fred Roberts United Bldg. Centers supplies Motorola Inc. console maintenance County Treasurer dl fees for county Kenneth Merrill mileage Law Enforcement Equipment marking chalk Commissioner of Revenue arena March sales tax State Treasurer interest on delinquent reture $ 2386.44 490.00 98.36 96.58 5.00 128.15 7.20 5.99 48.80 59.25 11.61 18.24 189.66 11.09 73.51 846.37 261.05 12.45 17.50 14.60 3663.93 10,576.43 96.60 174.91 165.06 82.02 1,443.02 620.73 14.70 104.85 261.75 84.00 56.35 23.70 538.68 8.68 50,859.17 • • -3- 1982 Tax Increment Debt Service National City Bank Federal Revenue Sharing Health $ Planning $ Management 1981 Parking Rev. Bonds Temple Lodge #59 Bennie Carlson Municipal Electric MUNICIPAL LIQUOR STORE Griggs Cooper g Co. Ed Phillips $ Sons Twin City Wine Co. Old Peoria Co. Griggs Cooper 4 Co. Ed Phillips $ Sons Junker Sanitation Bernicks Pepsi Cola Bottling City of Hutchinson Hutchinson Leader Northland Beverages American Linen Supply Co. Hutchinson Telephone Co. Electro Watchman Coca Cola Co. State Treasurer Friendly Beverage Co. Triple B Dist. Locher Bros. Di.s. Lenneman Beverage Co. Sprengler Trucking interest F, fee $ 11,271.87 fees for elderly planning contract 1,200.00 land purchase 163,000.00 contract payment 669.30 electricity Plowman Bldg. 24.70 163,694.00 wine $ liquor 1892.56 wine $ liquor 3367.18 wine & liquor 4511.77 wine 8 liquor 2238.54 wine $ liquor 3382.49 wine $ liquor 3454.45 refuse pickup 192.00 mix 20.10 WTSR 42.24 advertising 10.00 mis 137.20 towels 16.40 phone service 57.93 alarm system 93.00 mix 427.25 PERA 194.74 beer 1566.80 beer 8594.90 beer 5854.30 beer i, mix 8662.95 freight charges 1191.36 $45,908.16 i i FOR YOUR INFORMATION SUPPLEMENTAL MEMORANDUM TO THE CITY OF HUTCHINSON REGARDING CAMEO CLEANERS On Tuesday, March 8, 1983, I presented the members of the City Council a memorandum concerning Cameo Cleaners. At that meeting Alderman Beatty also made a motion which I understood to authorize Homer Pittman, the building inspector, to review the Cameo facility to see if the building is up to the Uniform Building Codes and standards has been accomplished. To date I am not aware if this The purpose of this memorandum is to inform the City of certain deficiencies in the building now owned by the City and subject to the lease by and between Patrick D. Smith and Rachel D. Smith, Lessees, and First State Federal Savings and Loan Association as Lessor. Under paragraph #8 entitled Maintenance and Repair of the above lease, the following language appears: "The Lessor shall also have the general obligation of maintaining the exterior of the building, including painting walls, and shall likewise have the obligation of maintaining the water pipes, water heaters and other apparatuses within the building. It shall be the Lessor's obligation to maintain the heating plant and the roof of the building, provided such needed repairs to such items are not occasioned by the Lessee's own negligence or intentional act." Be 0 6 Pursuant to the above provision, four areas of the building need general and substantial repair. They are roof leakage, glass damage, insufficient lighting and heating. With respect to roof leakage, there are two substantial leaks located in the northwest corner and the southwest corner of the Cameo side. Also, there are several leaks in the area occupied by Klassi Togs. At least one pane of glass is completely broken in half horizontally. According to Pat Smith, Crow River Glass has indicated they would not replace because the remaining ones are dangerously afraid of a domino effect if the pane were Smith also believes that the current glass dangerous to his employees, himself, custoi in the event a pane were to drop out. that broken pane loose and they are to be removed. Mr. condition might be ners and /or passersby Concerning lighting, the roof leakage has caused 30 % -50% of the lighting to become inoperative. Additionally, the furnace cannot be lit without substantial repair to the burner. Moreover, it is our position that the repair of these items is the obligation of the Lessor, now the City of Hutchinson, and that those obligations are covered in provision #8 of the City's lease with Cameo. Obviously, repair of these items would -2- have some cost to the City. Also, we are not certain as to the extent, if any, of existing code violations. In summary, we would propose that substantial monetary benefit to the City of Hutchinson would result if Mr. Smith vacated his premises early and did not insist on the City making what we believe to needed, necessary repairs. Also, the benefit to the City outlined in my prior memorandum should also be considered. Again, I would reiterate our position that substantial benefit would flow to the City of Hutchinson if Cameo Cleaners were to vacate their premises on May 1, 1983 and that substantial justification exists for the payment of relocation expenses to Cameo in the neighborhood of $12,000 to $13,000. Dated: March 22, 1983 Respectively submitted, #116V� Roger L. Gilmer Gilmer Law Office 95 2nd Ave. S.E. Hutchinson, MN 55350 Ph: (612) 587 -3757 -3- 0 0 NEIL J. JENSEN ATTORNEY AT LAW 22 NORTH MAIN, HUTCHINSON. MN 55350 TELEPHONE 612/587 -2066 March 21, 1983 14 2G�P2 hSAR?eo3 m\ RECEI VED ti CO Mr. Gary Plotz `9SbEZ� City Administrator City of Hutchinson 37 Washington Avenue West FOR YOUR INFORMATION Hutchinson, MN 55350 Re: Jorgenson Conservatorship - Lots 11 & 12, Block 3, Selchow- Jorgenson Addition Dear Gary: As I indicated the other day, I have been asked to represent the Jorgenson Conservatorship with respect to the question of its interest in the above- referenced real estate. These properties were deeded to the City some years ago when the addition was platted, with the intention that they be used for a park. I understand the City has decided that it is not econo- mically feasible to use the properties in that way and wishes to sell them. I have done some legal research to determine the rights of the City and Jorgenson Conservatorship, and it appears that dedication of the properties as park land gave the City an ease- ment subject to our retained fee interest. My proposal would be for the properties to be sold with payment "off the top" of expenses of sale and reimbursement to the City of the fair value of its improvements. The balance remaining would then be split equally by the Jorgenson Conservator- ship and the City. Please review this proposal with the Council and get back to me at your earliest convenience. Thank you. very trul Neil V. NJJ:mle CC: Jorgenson Conservatorship PS- n2952• -02{ DEPUTY REG TRAR REVIEW FOR YEAR f 1 Performance Codes: 1 - Above Average 2 - Satisfactory A 1 0 I. OFFICE PROCEDURES . . 3/- Needs Improvement (\ - Unsatisfactory (See comments) Deputy Number 053 Location Hutokinsea Deputy Name C. P1nts Date FOR YOUR MOVE 1 A. Applications & Forms - Errors i or omissions, and -error ratio for i:+ through om. Stmt. Lien Release DOB DL Lien Info. Incorrect Tax/Fee . Incompl. Title App Salo Date Missing Bill County Code Suppt. Doc. Proof of Own. Misc. /7 rage ratio Average for CPG 2 •7 C NTS: `J Ake G B, Daily Reports Performance y/ &Z ,/s.-6 Performance Comments 1. Money deposited daily 2. Reports mailed daily 3. Complete and accurate: Log sheets (2950) Balance sheets (2950) Recap sheets (2953) Deposit slips (FIN -8) Deposit book List supporting documents l d�a 0 f v r D f C. Inventory Performance 1. Plates & stickers adequate 2. Supplies & forms adequate 3. Monthly Usage Report (2937) 4. Missing plates & stickers (2940) 5. Defective /Returned plates (2842) �G 6. Supply requisitions Z 7. Shipping memos returned 2 D. Reference Materials 1. Deputy Manual / 2. Tax Manual / 3. Ad Valorem Books Z 4. Law Book �> 5. Division Memos ?� II. OFFICE FACILITIES 1. Location & Customer Access 2. Sufficient, neat counter Z 3. Parking 7 4. Security III. PUBLIC RELATIONS & SERVICE 1. Prompt & courteous 2. Sufficient staff �- 3. Regular hours (Indicate in Comments Section for records) 4. Cooperation with Division / COMMENTS & REMARKS: Comments DAYS & HOURS OPEN': U Recurrent negative ratings may require you, as Deputy Registrar, to appear at the Central Office in St. Paul to discuss the problems noted with the Commissioner` and /or the Airector. Your continued status as a Deputy Registrar will also be reviewed at that time. Signature of Deputy .� --'''� 'mate ► A'' `� "` "' "` Field Rep. (612) 587 -5151 CITY OF HUT CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: MARCH 172- 1983— TO: — MOR — AND CITY COUNCIL — —---------- — -- — — — — — — — — — — — — — — — FROM: —RALPH NEUMAM — ------- — — — — — — — — — — — — — — — — — — — — — — — sUBSECT: —SEWAGE PLANT PLANNING -------- ----------------- - --- - -- This reproduced editorial continent from one of the trade journals can indicate problems we may be faced with if we do not have proper planning. Hold the Anchovies ABOUT a year ago Jeno's, Inc. opened a new fro- zen pizza plant in Wellston, Ohio. With unem- ployment near 20 percent, the town rejoiced, for the plant was to provide 1,000 new jobs. The rejoicing has since been tempered by a rather severe case of sewerage system gastritis. The plant's waste — 900,000 gallons of flour, tomato paste, cheese, vegetables, and pepperoni sludge — has crippled Wellston's sewage treatment plant. Con- sultants have come up with a $500,000 solution, but while the city seeks financing, the nasty sludge con- tinues to accumulate in settling tanks. The Ohio En- vironmental Protection Agency is threatening to close the plant if the problem is not solved. The temptation here is to join with other wags and simply poke fun at the situation. But we are all aware of the fundamental lesson that underlies the laugh- ter: Nothing — no individual or industry — is free from the limitations of essential public works serv- ices. 0ca) CITY Of HUTCHINSON NAME Jean Gray 0 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL JOB TITLE Police Dispatcher SUPERVISED BY Dean 0' FOR YOUR INFORMATION DATE Marrh 15 1983 ADDRESS . EMPLOYMENT STATUS NEW EMPLOYEE X FULL TIME PAY RATE to III -2z effective 3 -13 -83 Litchfield X OTHER: COMPLETING PROBATION F6—m-0. PART TIME OR SEASONAL COMMENTS Exceptional performance during probation period. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. AR TMENT T E PERSONNEL COORDINATOR CITY ADMIAISTRAT R �y j 3irL. /4i3— /983 FOR YOUR INFORMATION k G7iit1- _B seEJ %lrt�au - Ti�r1- - - -- _T 7_._ — �_ -- i. , .o._.' I 111 __II __j11� INj II ' I Nqg UG Ali I'I li�''1 7-11 IG �� 3 4 _ �I 4 . l _ � I ��. r} -r I 4 J i _ _ _1 sf y!! 3 % 1 e5- 9 _1371__ _ L ZSi Illl ,1 Ln r. 1 l /, 6 I(I-I^I _ _ .�Ii ,D S"L. 5Q. is I IQU —�. 6a- _!__- 19SZ9 -- oj 4`)� Hsli Oib_ I�I J 1- 1 7 I' _ �1/ LJ 1�_ �� ✓ d _ ✓�_ _!�.7ar�_ �� ! I ,�� _i 1 1 Ir a Ilk n - - - - -- 1 I S� 3T ]3 180. V'999S fI; I 69Y I- lY.- 4A I Wr 24 __ _ 11 _i `I A II lIl /7 .- I .170. 9 r .. _ 44 ' 151_— _ _ ��11� _ LJJ{ —.I I J3 _ �I �: !! I. PI :..t i _ Jl J7 mo 739 1T • a61,,. 1 t T4 - je 1 E5 10"1 N I 7a I .Itir I tilo a 0°le t ■ - f, - i; 1 , ;j fjr fj f, la n t2 u u 1 u v I u . if III }, IT v r, n I f lil u v n u I, I M Ir u n 4� 1he Mlnnesoio De 1, wl of Energy, %arming & Development Yf �, march 9, 1983 v i FOR YOUR INFORMATION Mr. Bruce Ericson Director, Parks and Recreation 37 Washington Avenue, West Hutchinson, Minnesota 55350 RE: NR 560, McDonald Park City of Hutchinson, McLeod County Dear Mr. Ericson: We are pleased to infoun you that all necessary documents have been received and found acceptable for the above designated project. Based upon review of these documents, it appears that the project has been campleted in accordance with the project agreement. Therefore we have closed out this project subject to final inspection and future audit. Sincerely, IBC Han K. Lrm, Pro3ect officer Parks and Recreation Grants Section /Pan Ploroing Division 100 Captol Square, 550 Cedor Street, St. Paul, MN 55101 612- 296 -3985 (612) 587 -5151 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: February 25, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Highway 7 East FOR YOUR INFORMATION As I stated at the Regular Council Meeting on February 22nd, the area maintained by the City and utilized for park purposes along T.H. 7 East of Main, is part of the highway right of way. Attached is an area map with the right of way shown in red, for your information. Marlow V. Priebe Director of Engineering MVP /pv attachment • 1 t Is a lu t 1 r e c 5 N K qr 1 ° to z McIEOD AVENUE r A I I tTo jr r z I 4Q ri 9r ~ 1 �?\4 E 4 'NTM /. I ' • a G J' s �¢ Y ' j / /1 \ y 14 v /• w E - • Ip'y %F E NI If !a 5 4 + -/8 r, \ • •ry!` 1O '• 11 3 C ,4 F 4. //, �• // / I °. NegT -a�. I s �. Il N4F +• / s z c I h ° 'r.. / / r e I•y E y r W V 11 W" 1¢ o •,, ,' �I ` N s 4 a pp.1 \ awe'"° a a 9rwb ~ �ThF4ST Y ° 0Z ♦ TER ACE _y na�__ p / 12 /r 1 I RTH I e / E / Ilk, to PARKMRK - - 1 PARK \ / }. r� °• •�,_, ,' ` 00� ?'Y PARK AVENUE _ a n r � m / 4 , _ 2 34 4 1 3 1 2 IROW s— ,, / vaaK 9 ✓ f'�4GCFA5 / / I • -^ SECOND AVE. N.E — ��`i • lo� `rT� / 5 z IE JW. —;; =rrnz .A q 2 i 1 9 2 \� u ? f�,* / / ��/ 4 �� 12 3 4 G 4 G / J 3 s 3 A 45 _ I 3 4, \ a z 1 2 NORTHEAST HWEST ^ FIRST 5 1 / \ AVENUE \ \\ / \ � - � '•. %,/ z AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, MARCH 16, 1983 1. Call to Order - 6:00 P.M. 2. /Old Business: J(a) Discussion of Future Use or Expansion of Hutchinson Liquor Store (Requested by Alderman Kenneth Gruenhagen) (DEFERRED FEBRUARY 22, 1983) Action - J(b) Discussion of Sale of Old Fire Station (Requested by Alderman Kenneth Gruenhagen) (DEFERRED FEBRUARY 22, 1983) Action - 0 XO, oP 15— Ito �(c) Discussion of Sale of Park Subdivision (11ots 1-5 & 17) (Requested by Alderman Kenneth Gruenhagen) (DEFERRED FEBRUARY 22, 1983) Action - J (d) Discussion of Sale of Two Vacant City Lots (Lots 11 & 12 of Block 3, Selchow- Jorgenson Subdivision) (Requested by Alderman Kenneth Gruenhagen) (DEFERRED FEBRUARY 22, 1983) Action - J(e) Consideration of Status of Hutchinson Public Library Action - J(f) Consideration of Status of Hutchinson Police Department Action - J (g) Consideration of Municipal Swimming Pool Action - J(h) Consideration of City Hall Expansion /Remodeling Action - J(i) Consideration of Gymnasium Facility Action - COUNCIL AGENDA MARCH 16, 1983 ✓(j) Consideration of Scope of Responsibilities for Facilities Committee (DEFERRED FEBRUARY 22, 1983) Action - 3. New Business: )(a) Discussion of Graham Street Surfacing Improvement (Requested by Mayor James G. DeMeyer) Action - 4. Adjournment -2- (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: --March 14, 1983 ------- - - - - -- TO. Mayor -------------------------------- and City Council FROM: Gary — - ------ D. Plotz, City Administrator ---- -- ------------ - - - - -- SUBJECT: Alternatives for Liquor Store Operation ---------------- --- ------- - - - - -- Chuck Nelson, Ken Merrill and myself met on March 14 to discuss all available options for a liquor store. Please review the following options. I. Keep Existing Operation - No change in existing operation except some re- wiring and roof repair at this time. II. Renovate Existing Space Within Liquor Store - Expand sales floor area and reduce storage area, also expand coolers with an improved layout of sales area. III. Renovate Existing Building with 12 -Foot Expansion to North - This would re- quire purchase of a strip 12 feet in width from Lloyd Allen; the width of the sales area would be expanded while existing storage space remains. IV. New Store at Hwy. 7 Location - Presently the land and interest costs amount to $90,500.00 (sewer /water fund). V. Lease New 5,000 Square Foot Store in Downtown Area - (Within Dick Smith's proposed complex, Second Avenue and Main Street) Mr. Smith may be in atten- dance at the meeting to offer this alternative. VI. Lease Satellite Store Location In Plaza 15 or Hutch Mall and Maintain Existing Operation Without sales projections for these various alternatives, we feel that it would be extremely difficult to make a decision. Therefore, you may want to consider having a firm such as Laventhol & Horwath provide the staff and Council with some valid sales projections before a decision is made. /ms F C# RIVER REGIONAL LIBRARY OARD February 14, 1983 FOR YOUR INFORMATION The Crow River Regional Library Board met at the heeker County Court- house 1-- onday, February 14, 1983. Present: Dorothy Hinseth, Sunburg Representing: Mayne Hebrink, Renville it Orlynn Y.ankell, New London it Kathleen Kubesh, Winsted It Jeanne Lundstrom, Cosmos " Ellen Ioench, Eden Valley " Steven George, Darwin It Lionel Barker, Glencoe It John Horrocks, Hutchinson of Albert Linde, Hutchinson Delores Condon, Litchfield " Linda Ulrich, Renville " LeRoy Sanders, Y7illmar It Burton Sundberg, Director, CRRL Kathy Itatson, Asst. Dir., CRIM Absent: Jean Stranberg, Atwater* Representing: Earl b`•athews, Glencoe* if Lilah Buhr, Stewart* Jody Cronk, Litchfield* " Jeanette Buchanan, Willmar* " Sam Yalone, Willmar* To be appointed * Excused abser_ce Chairman hankell called the meeting to order. Kandiyohi County Kandiyohi County Kandiyohi County McLeod County Keeker County I:ieeker County Yeeker County Glencoe Hutchinson Hutchinson Litchfield Renville Willmar Kandiyohi County IicLeod County l;cLeod County Litchfield Willmar Willmar Bird Island Kathleen Kubesh of W insted is the new board member representing hcLeod County. Prir. Sundberg read a letter of resignation from George Jepson of :'linsted. Irlr. Jepson represented I-cLeod County. George / Hebrink moved to approve the minutes for January. CarYYect; Sanders /Lundstrom roved to approve the treasurer's report for January. Carried. Director's report: a. Circulation reports for January showed an increase of 3000. The new facilities in Grove City have affected the Grove City .figures. b. Clippings were passed around. C. A summary of 1982 statistics were passed out. d. Story Hour Workshop to be held February 28, 1983. e. CRRL wn.s selected to participate in the Library General Information Survey-, a federal survey on library statistics. H ebrink /Moench moved that the bills be paid. ::_rried. Comr..ittee and projects reports and update: a. AMA WILL Trustee Workshop will be held at the Holiday Inn in Willmal on March 5, 1983. All board members are urged to attend. Registrat and mileage will be paid. A volunteer from the board is needed for session on Intellectual Freedom. b. Harriet Berg's position on the SAP.%IE board needs to be filled. C. Willmar and the CRRL have received a grant from SA17:;IE to finance a visit by a children -'s author. Lynn Hall will be visiting in the Willmar Schools. CRRL librarians will also have an opportunity to meet with Is. Hall. d. The Western Plains -Crow River Regional Library Committee have met twice. A draft of the new contract is being prepared and will be presented on Iuarch 14, 1983, for the consideration of the CRRL Board. February 26, 1983, in Willmar is the next scheduled meeting at which time the committee will consider funding methods of a new library system. e. Auditor's report will be presented at the March meeting. Communications: a. The Public Library Newletter was passed around. b. The SANICIE grant for the Oral History of Kandiyohi County was mentioned in Libraries in the News. c. I:?I,A is sponsoring a Legislative Day to meet with local legislators on February 16. Trustee manual discussion: a. Selection of Head Librarian /Library Director. Board members receive` a copy of Trustee and Librarian: New Issues from the library Journal December, 1982. b. Am I a good trustee. Unfinished business: a. CRRL insurance. Mr. Sundberg contacted the two agents currently hold- ing the library insurance policies. Errors and Omissions Liability is the type of policy the Board will be considering. It would provide coverage beyond the Comprehensive General Liability presently held by CRRL. The Board directed Ix. Sundberg to get price quotations for an Errors and Omissions Liability policy. New business: a. Trustees representing Kandiyohi County and Willmar directed Mr. Sundberg to advertise and sell by bid the 1966 Bookmobile that is owned by these two governing districts. b. tars. ha!,;son presented a proposed policy for the use of volunteers in the CRRL system. Further consideration by the Board is tabled for one month. c. With the resignation of George Jepson nominations for a new vice - chairman were accepted. John Horrocks is the vice chairman for 1903. hileage reports were filed. The meeting Bras adjourned. Linda Ulrich Secretary pro tem. February„ 1983 r W RIVER REGIONAL LIBRARY Treasurer's Report ! LeRoy Sanders, 3.34,856.00 1.478.02 2,950.44 _ 19.67; Treasurer 2,53.7.39 INCOME THIS MONTH YEAR TO DATE BUDGET Balance $ 15 -�- ,63r+.87)' $ (91601.4i)' 9, O1. 1 $ Receipts: 12,000.00 -� �-- -- - - "" - - -- - - PE R100ICALS __ State /Federal Aid 28,033.00 28,033.00 1103000.00 Kandiyohi County 202119.75 80,479.00 Meeker County 200.00 AUDIO VISUAL 53,778.00 McLeod County .00 .00% 57,661.00 McLeod County (1982 Receivable) 588.58 -0- Willmar .00 16,461.50 65,846.00 Litchfield .OD 8,233.25 32,933.00 Hutchinson 11,521.25 46,085.00 Glencoe _ 300.00_ 5,275.25 21,101.00 Bird Island 11605.25 11605.25 6,421.00 Renville 1,746.75 6,987.00 Petty Cash 1,674.06 4,502.95 25,000.00 Gifts 7,644.o4 7,644.04 -0- Other 382.42 442.40 3,000.00 Total Receipts: $39,338.77 $106,173.97 $509,291.00 From 1982 Budget TOTAL RECEIPTS & BALANCE: ACCT GROUP... LIBRARY -- PERSONAL SERVICES SALARIES _______ HOSPITAL MEDICAL INSURANCE PERA AND SOCIAL SECURITY ACCT GROUP... 8,431.00 $23,703.90 8 96,572.56 $517,722.00 MTO YTD % OF EXP CURRENT _ EXPENDITURES EXPENDITURE$ TO EST -- - BUDGET 00 .00 .00% .00 27,742.11 55,866.63 16.68% 3.34,856.00 1.478.02 2,950.44 _ 19.67; 15,000.00 2,53.7.39 5,124.90 17.67% 29,000.00 31,757.52 63,941.97 16.88% 373,858.00 MATERIALS - BOOKS - ADULT 2,054.68 5,239.00 12.27% 42,703.00 BOOKS - CHILDREN 960.44 _ 1,047.79 _ 8.731 12,000.00 -� �-- -- - - "" - - -- - - PE R100ICALS __ 63.49 685.28 6.65; 10,000.00 PAMPHLETS - 100.00 100.00 50.00% 200.00 AUDIO VISUAL .0o .00 .00% _3_,000_.00 PAINTINGS - _ .00 .00 .00% .00 BINDING .00 .OD .00% 600.00 MICROFORMS .00 .00 .00% _ 300.00_ 3,178.61 7,072.07 10.28% 63,803.00 MAINTENANCE CUSTODIAL SUPPLIES S FRVI CE_S__ 54.81 ___109.32_.__ 12_42% - _68-0.00_ -_AND TELE PHONE 6 TERMINAL 416.38 806.44 16.13% 5.000.00 VEHICLE OPE- -ATION - INCL INS 1,569.72 2,526.24 22.97% 11.000.00 ACCT GROUP... 2,040.91 3,442.00 20.39% 161880.00 OTHER - - - - - -- SUPPLIES C PRINTING 139.96 1,375.46 12.50% 11,000.00 - PROMOTING AND PROGRAMMING .00 ---26.50----2.65%-------110,00-00- POSTAGE - _ 444.80 899.97 18.00% 5.GDO.00 MILEAGE AND MEETINGS - 314.25 1,698.89 33.98% 5,000.00 MEMBERSHIPS - .00 .00 .00% 400.00__ INSURANCE 221.75 221.75 4.93% 4,500.00 EQUIPMENT RENTAL 1,457.45 2,420.84 22.01% 11,000.00 AUDITING SERVICES .00 .00 .00% _ 950.00_ NO OKEEPING SERVICES - 225.00 450.00 16.67% 2.700.00 CON CATALOG - - .00 .00 .00% 5.000.00 ACCT GROUP... 2,803.21 � 7,093.41 - 15.24% 46,550.00 - -- -- CA P1TAL OUTLAY 1- -- -- - EQUIPMENT 338.82 417.53 10.44% 4,000.00 BRANCH AMOTIZATION FUND . 00 .00 _ .00 .00% _ 700.00__ VEHICLE AMORTIZATION FUND .00 .00 .00% 1,500.00 SAVIN COPIER .00 .00 .00% .00 ACCT GROUP... 339.82 417.53 6.73% _ 6.200.00 SPECT A -C- GRANT$ ___ - • -- - SMAHC GRANT, 1982 - 16.06 16.06 3 -73% 431.00 ACCT GROUP... 16.06 16.06 3.73% 431.00 - - _ ORG. TOTAL... -- 40,135.13 - -___. __ --- 81.983.04 -- ___ -.._ 15.64% _ 517722.00 Investments redeemed $43,150.00 Investments purchased $35,987.14 Ending cash balance $(97268.37) Savings Pass Book: $8,235.63' Super Now Account: $52,376.86' '(Including Amortization Funds of $28,273.86) $58,650.00 $82,507.89 $(91268.37) ,_rte r � 7 .a• , � L2a,C TA RTES FOR MCLEOD COUNTY, MINN AA 1 RATES FOR TAXES PAYABLE IN 1 <, FOR INFORMATIOP'a: COUNTY RATES Assessed Valuation_ Mills Tax Amount .Revenue------------- - - - - - -- 174 , 302 , 560 Road S Bridge--- ----- - - - - -- 174,302,560 6.87 1.197.458.5r- Welfare ----------------- i t, ,0(' 174,302,560 6.54 1,139,938 -71= Debt Service------ - - - - -- - - - p� 6 174,302.560 1.41 245,766.61 County Building------ - - - - -- n/] /J•� 174,302,560 16 27,888 -41 Park Commission------ - - - - -- ��/ 174,302,560 .51 88,894.31 Regional Library--- - - - - -- 118,875,316 .49 58,248.9r Sub Total 24.47 , 32 024.2: Tax Increment-------- - - - - -- County Funds 4,060,072 23.98 97,360.5- Tax Increment-------- - - - --- Regional Library 36,798 .49 18.0= TOTAL COUNTY 24.47 County Mill Rate for Glencoe and Hutchinson Cities ,, ;402.8: is•less Regional Library Fund 2 3.9 TOWNSHIP AND CITY RATES Assessed Mill Tax Assessed Mill Tax Townships Valuation Rate Amount Cities Valuation Rate Amount Acoma. $ 7,392,135 X41 7Ti ,393 -59 Biscay 213,97 2.05 _ 6,002.0- Bergen 6,959,435 -2.65 18,442.50 Brownton 1,679,237 67.78 113,818 -61- Collins 6,873;250- 3.96 27,218 -07 Lester Prairie 4,189,224 35.43 )48,424.21 Glencoe 7,470,278 3.35 25,025.43 Plato 1,166,023 18.01 21,000.01 Hale 6,931,145 4.48 31,051.53 Silver Lake 2,029,414 42.23 85,702.1: Hassan Valley 7,894,588 5.58 44,051.80 Stewart -Urban 1,503,005 62.59 94,073.0 Helen 8,295,028 4.83 40,064.99 Stewart -Rural 121,809 10.26 1,249 -7 Hutchinson 8,317,451 4.00 33,269.80 Winsted 4,693,626 40.91 192,016.21 Lynn 7,289,100 5.93 43,224.36 Winsted -Tax Inc. 1 35,418 40.91 1,448.9: Penn 6,546,165 6.39 41,829.99 Winsted -Tax Inc, 2 1,380 40.91 56.4: Rich Valley 6,951,103 3.29 22,869 -13 Glencoe 16,694,483 20.81 347,412.1• Round Grove 6,877,132 5 -24 36,036.17 Glencoe -Tax Inc. 1,104,308 20.81 22,980.6 Sumter 7,128,859 4.21 30,012.50 Hutchinson 38,375.325 43.83 1,681,990.4- Winsted 8,353,331 3.89 32,494.46 Hutchinson -Tax Inc. .2,918,966 43.83 127,938.2. Hutchinson- Special 357,436 17_._54 6,269.4_ TOTALS 103,279,000 472,974-32 75,083,632 2,850,3$2.7= District# Valuation Rate Amount District# Valuation Rate Amount 2T+ 1 - $1C-9-9-2,873 31.73 536,010.86 25s 2 B 32,711 37.76 1,235.1= #422 43,483,113 51.08 2,221,117.41 1426 10,465,990 35 -31 369.554.1- #422 -Tax Inc. 1,104,308 51.08 56,408.05 #427 8,442,760 51.41 434,042.2- 1423 68,399,694 47.06 3,218,889.60 1427 -Tax Inc.1 35,418 51.41 - 1,820.8' 1423 -Tax Inc. 2,918,966 47.06 137,366.53 1427 -Tax Inc. 2 1,380 51.41 70.9° 1424- 12,794,827 45.05 576,406.96 1465 47,622 39.54 1,882.9: 1425 13,661,545 36.67 500,968.86 1735 .81,425 39.87 3,?46.4 TOTALS 1,362,632 8,059,021.0' NOTE: Above School District Assessed Values and Tax does not-include Assessed Value and Tax fo, Drooertv outside McLeod - County which also contribute to the above School Districts_ 6E Regional Development 6E Tax Increment Buffalo Creek Watershed Buffalo Creek -Tax Increment High Island Watershed Total County Total Townships Total Cities - Total School Districts Total Special Districts GRAND TOTAL Assessed Valuation T7T76o 4; 060,012 52,2o4'.269 1,104.308 10,996,029 District Mill Rate T :l4 .26 .26 .23 to Taxing 4,233,024.29 472,974.32 2.607.958.38 7,863,354.64 40,504.56 15,312 Tax Amount 2V 0 .3G 568.41 13,573.11 287.12 Proceeds to Tax Increment 97.378..56 152,424.42 195,666-37 .32 . To figure real estate tax rate,.add the applicable county rate, the township or city rate. the applicable school district rate, the 6E Regional Development rate and the applicable watershed rate. if property lies within a watershed district. The amount of money being raised by each unit includes the state reumbursement of the 582 tax credit. These figures do not include any special assessment monies. Sch. Dist.4421- Brownton. Sch. Dist. #423 - Glencoe, Sch. Dist. 0423- Butchinson Sch. Dist. #424 - Lester Prairie, Sch. Dist.0424' 6 425B- Lester Prairie, Sch. Dist. 0425- Silver Lake, Sch. Dist. #425 6 42411- Silver Lake, Sch. Dist. 0426- Stewart Sch. Dist. #427- Winsted, Sch. Dist. 0735- 19inthrop, Sch.•Dist. 0465 -Litch €field (612) 587.5151 - f/URfIl, f:ITY OF flue "ct'fftlsoril . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: February 25, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Park Land Attached is an area map with the City owned property shown in red. Lots 13, 15, 16 and 17 in Park Subdivision along T.H. 22 are part of the old railroad right of way, the City obtained many ,years ago. Lot 12 and Lot 14 are right of way for Fair and Oakland Avenue. Lots 1 thru 11 and Lot 18 were sold by the City sometime prior to 1967. Lots 11 and 12 in Block 3 in Selchow- Jorgenson Subdivision were deeded to the City at the time said subdivision was platted and are, also, shown in red. %Ylad,,,J2) -G_cL�� Marlow V. Priebe Director of Engineeirng MVP /pv attachment 6 ' p T SIXTH AVENUE SOUTH S2 la T 'IIAIGITION W f, 6 _ T k -^ v y W` 11 .. a.. 13 12 {I r 9 5 { u +S N v Lit J L_ I O J f q s - - o w 9 �� - FAIR AVE. to it l y \ C1 1 7 ly 12 '� N Y `, 33 +s F tt p 0 S 7TH AVE. SO IB 3 r t �. ze a � u 29 26 11 31 2 > N 32 - 23 rt 33 is is 1 6 1 \ 31 21 19 t IT m + 35 20 6; '02 u I e \ 6 \ N ^ a 03 � 11 9 10 7 9 9 .Z iU u. a 3 \ t, t2 2 � e^ + SELCH { CEMETERY ? .� 13 = �3 _ C1 :o 1 R F S 6 { ZO JORG ONa T x ,.•' 5 z SION .. -,tca) g N y.1 V. -s Sutl Is � � 6 ey7 \ a 1 I Ii g y\ 3 [to _ s. / ` T�, t ,1 e 13 y SELCHOW 6 9 1 e .G 2< � A W < n x 2a 13� 1_\ 5� �. 10 O IB \ 1 : IU 12 �t II a. 0 1 1 Ss = SH ER WOOD CIRCLEy� 1 r a� Ff FRS - i 19 2 T It t 1 Q H '\ .jb 5p 12 25 24 \ 3 IT +c Fyn\ m i ` 6 fs 23 C� S �1�� T 26 22 O H 1= .J .O B �^. CITY �'F al c i` 27 20 ", 21 '� `� J� 20 t �'�� a94T,. 6 t HJTCHINEON _tom `. 20 y 9 �� - •'Y� 2g. V . ' $ 10 / 21 42 o RANDALL a < 1s / 3a °,.. 1B l9 11 22 a / 12 y 10 3T 3{ Y.31 IT '�F . �y 13 t /C3 2 I n11 `m1 90 3 2 - 1fi o ll a 11 59 351 34 33 15 I... �., N (612) 587 -5151 CITY OF PIUE Ci.;NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O Date: August 27, 1981 To: Mayor From: Director of Engineering, Planning & Protective Inspections Re: Cost Estimate Library Building Repair Remove and install new eaves----------------------------------------- Repairsoffit-------------------------------------------------------- Repair or replace storm windows------------------------------------ Repair interior windows---------- - - - - -- ------------------------------ Install adequate insulation in attic--------------------------------- Tuck point brick & stone as needed and repair small holes in brick work and chimney----------------------------- Clean brick and stone surfaces--------------------------------------- Paint all exterior wood surfaces------------------------------------- Repair front steps-------------------------- --- - - -- ------------------ TOTAL-------- -------------- -- - - - - -- $ 5,500 2,200 3,800 600 1,100 2,300 4,200 2,600 4,500 ------------------- - - - - -- -$26,800 The minor plumbing work, electrical and ceiling replacement should be incorporated with addition. In the event the soffit cannot be repaired, the replacement cost is estimated at $9,800. This is based on replacing it with the same detail design as the present. In the event the front steps cannot be reused and repaired, the replacement cost is estimated at $9,600. MVP /pv cc: Ralph Bergstrom, Library Board Homer Pittman, Bldg. Official Barbara Whittenberg, Librarian Marlow V. Priebe Director of Engineering, Planning & Protective Inspections (612) 587 -5151 CITY OF r- UYC1- 1[VSCf! 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 12, 1981 TO: Mavor FROM: Director of Engr., Planning & Protective Insp. RE: Inspection Report of Library On Friday, July 31st, Fred Roberts, Homer Pittman and myself inspected the library, as requested. We found the following items in need of repair or replacement. Remove and install new eaves. Repair soffitt. Repair or replace storm windows(energy improvement). Repair interior windows(energy improvement). Install adequate insulation in attic(energy improvement). Minor plumbing. Complete electrical replacement. New ceiling in lower area. Tuck point of brick as needed. Repair small holes in brick work. Clean brick and stone surface. Paint all exterior wood surfaces. Repair front steps as needed. If addition is built, we recommend the following: 1. Remove existing heating system and replace with year round conditioning in new addition. 2. Remove toilet facilities and have only in new addition. This would improve the hazardous storage area near the furnace and allow better use of same. The toilet areas could be utilized for storage. We are working on cost estimates for the repairs and will submit same as soon as possible. MVP /pv cc: Ralph Bergstrom, Library Board Homer ,--A Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering, Planning & Protective Inspections N t 1 (612) 587 -5151 FF'Hll7CH(TI /%y OF N1UYGN1hi/S0il 37 WASHINGTON A VENUE WEST -- - - -- HUTCHINSON, MINN. 55350 M E M 0 DATE: February 25, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Library Attached are copies of my reports of August 12th and 27th of 1981, relating to repair work needed on the library and the estimated costs, as requested. Marlow V. Priebe Director of Engineering MVP /pv attachment (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O Date: August 27, 1981 To: Mayor From: Director of Engineering, Planning & Protective Inspections Re: Cost Estimate Library Building Repair rl �' Remove and install new eaves--------------------------- ----- ---------- --$ 5,500 Repairsoffit----------------------------------------- ------------ -- - - -- 2,200 Repair or replace storm windows------------------- ----- ---- ------ - - -- -- 3,800 Repair interior windows----------------------------- -- -- ---------- - - - - -- 600 Install adequate insulation in attic------------------ ------------ ------ 1,100 Tuck point brick & stone as needed and repair small holes in brick work and chimney--------------- ---- -- -------- --- 2,300 Clean brick and stone surfaces----------------------------- --- ----- - - - -- 4,200 Paint all exterior wood surfaces------------------------- -- ------- - -- --- 2,600 Repair front steps---------------------------------- ----------- --- - - - --- 4,500 TOTAL------------------------------------------------------------ - - - -- -- $26,800 The minor plumbing work, electrical and ceiling replacement should be incorporated with addition. In the event the soffit cannot be repaired, the replacement cost is estimated at $9,800. This is based on replacing it with the same detail design as the present. In the event the front steps cannot be reused and repaired, the replacement cost is estimated at $9,600. Marlow V. Priebe Director of Engineering, Planning & Protective Inspections MVP /pv cc: Ralph Bergstrom, Library Board Homer Pittman, Bldg. Official Barbara Whittenberg, Librarian I • 0 fA, 416 cw/ 5a L ?e Nmto "o C2 K�'`e �5 Work- S�v�ce 0 Lo w Llwt I 0 0 a 0 0 (] a fa • ( afe,11 Y Y LNG U �,P� f�% Ems^ _J f , October 12, 1981 The library hoard met on October 17, 1981, with the following members present: Ralph Bergstrom, Barbara Whittenberg, Kathy McGraw, Albert Linde, Paul Barce- nas, John Horrocks. Ted Beatty from the City Council also attended. David Smith and Glen Lindberg presented their proposal. David described the alternatives and the corresponding advantages and disadvantages of each. Considering everything, the expansion of the existing building is the best. Three plans were described. The plar_ which involves expanding the lower level provides enough space for library requirements of both adults and children. The upper level would then be used only for a reading lounge and meeting room. This plan (A) was favored by Smith and Lindberg and members of the board. Albert moved that Plan A be adopted; seconded by Paul. Motion passed. Kathy moved that February be the earliest date for a referendum. Albert seconded. Motion passed. Kathy moved that Smith and Lindberg be retained to work on this project. Paul seconded. Motion passed. Meeting was adjourned. a er4l 1JIz1 �'1frl ecretary Pro Tem 0 0 September 30, 1981 The library board met on Se_tember 31, 19.1, witz the rollowino members present: Ralph Bergstrom, Kathy McGraw, Paul Askland, Paul Barcenas, Sally Cone, Albert Linde, Gena Iverson, Elaine Clay, John Horrocks, Barb Whittenberg. Also present: Councilman Ted Beatty. The minutes of the previous meeting were read and approved. The Building Program for the library addition, which had been sent to all board members, was discussed. A consultant has been contacted who is highly recommended, has had experience working with libraries. A motion to recommend to the City Council to hire David R. Smith at the hourly rate of 535 and 112 the hourly rate for travel made by Paul Ackland, seconded by Gena Iverson. Motion carried. A meeting with the consultant was tentatively set for Monday, October 12, at 5 p.m. A motion was made by Ted Beatty, seconded by Paul Barcenas that the meeting be adjourned at 5:38. Secre ry A BUILDING PROGRAM FOR THE HUTCHINSON PUBLIC LIBRARY September 1981 1. SERVICE PLAN The Hutchinson Public Library, an agency of the Crow River Regional Library System, is planned to serve the community in which it is located and the area included in a ten mile radius around Hutchinson. In addition, it will serve as the backup library for existing branches in Glencoe, Winsted and Brownton and as the audio visual resource center for the Southeastern part of the CRRL system. In addi- tion to the traditional forms of public library service, strong emphasis is also being paid to the increasing potential of non -print materials, library program- ming and the extension by the library in a more active role in the community. The population of Hutchinson will probably be at least 12,000 by the year 2,000. The city grew 15% from 1970 to 1980 and should grow at least that much in each of the next two decades. The Revised Population Projections for Minnesota Counties, put out by the State Demographer in May 1979, projected that McLeod County would increase between 10106 and 11% each decade until the year 2,000. II. GENERAL The building design must provide for the security of library materials and mini- mize the problem of control and discipline. Generally, standard material items are to be used and building surfaces selected for a minimum of maintenance cost and a maximum of acoustical advantage. Ceilings, in particular, are to be of acoustical material or have acoustical treatment to provide maximum quiet. The design of any addition should complement and blend in with the existing struc- ture. Design should insure a minimum of exterior maintenance and there should be provision for bicycle racks and loading and unloading from delivery vehi- 0 Page 2 cles as well as a book return deposit box. It is assumed that the architect will meet all requirements in respect to setbacks, parking regulations, fire and build- ing codes before the initial schematic plan is presented. Following are listed some specific requirements: Ground level access. No interior load - bearing walls, except where absolutely essential. Nonsupport - ing walls should be planned to separate the areas for adult services, children services and staff work rooms. If posts or pillars are necessary, they should be as slim as possible and so placed to avoid interference with traffic or visibility. All floors to be capable of supporting free standing book stacks. Minimum floor load should allow 150 lbs. per square foot. No thresholds except for fire stairs. All door widths in public areas wide enough to permit the passage of standard size wheel chairs. Air conditioning and heating to be engineered and designed with particular attention to need for quiet operation. Ducts, vents, etc., must be coordina- ted with furniture layout in regard to height and specific location. Only one main entrance /exit to the public service area, at ground level to permit wheel chair use. Entrance area should be large enough to contain a public telephone, bulletin board, exhibit or display case,vestibule bench and access to elevators or stairways. Windows Some windows should pivot to allow opening in event of air - conditioning fail- ure and at the time of in- between heating and air conditioning. Some windows to provide "inside view" to passers -by. Other windows to be above shelving height -- 716" in adult area, 5'8" in juvenile area. Book return facility with lock should have relationship to public entrance if possible. Lighting Page 3 Lighting is of major importance. Carefully planned combinations of natural and artificial lights. Minimum amount of glare at table top and reading level. Lighting level in the building should be as follows: Floors Reading area - -all public and work areas -- minimum of 75 foot candles sustained at floor level. Quality of lighting is as important as light level. Periodical storage room -- minimum of 35 foot candles sustained at floor level. Lighting level in the open public areas should be of such type and so arranged that the requested light level can be achieved regard- less of the arrangement of shelving or seating. Night lighting and exterior lighting should allow for safe egress for public and for staff and for safety control of the building. All electrical outlets in those areas where they are required to be away from walls are to be floor mounted and should be flush with the floor and capped. Provision must be made for under installation of low voltage and at various service points. floor duct or other conduit for coaxial cables and signal devices Emergency lighting system to be provided in exit areas as re- quired by building code. Lighting switches to be controlled by main panel in workroom with a minimum of individual breakers. Carpeting in public and work areas desirable for ease of mainten- ance and soundproofing quality. Entrance area could use other durable floor covering -- glazed tile pre- ferred, rubber tile or vinyl tile acceptable (asbestos tile not ac- ceptable). Telephone and Intercom Telephone and intercom system requires adequate conduit. Public address system to main service areas within the building to be on separate controls. Page 4 s • Picture Rails Recessed or otherwise unobtrusive picture rails at two heights, 6' and 4', to be installed in areas where wall shelving will not be required. SUA4",ARY OF SPACE RDDUIREI;ENTS SQ. FT. Service Areas Entrance 360 liorkroom 360 Library Office 150 Adult Area 3,360 Children's Area 1,600 5,830 Other Areas Janitorial 100 Elevator /1:echanical for Elevator/Heat -AC 5oO Rest Rooms 120 Conference/Meeting Room 7oO Periodical, Book and Other Storage 660 Staff Room 250 2,330 8,160 10� Allowance (Stairs, Malls, etc_) 840 9,ODO Page 5 Public Reading Area - Adult This area -- a minimum of 3,000 square feet should provide shelving space for 18,000 volumes of a 24,000 collection, assuming 1/4 of the collection is in circulation at all times. Free - standing double -faced shelving can be used to achieve separation of service areas and still provide control of the room from a central service desk. 1. For the adult fiction and non - fiction collections, book shelving is to be no more than 84" in height. a. Fach section -- one base shelf and five (5) additional shelves. b. Each range should be 18' (6 double faced sections) but may be 15' ( 5 double faced sections) in length. c. Minimum aisle space between ranges is to be 4'. d. Number of volumes -- seven (7) per linear foot. e. Periodical shelving for the current adult periodicals is to be 16" deep, with sloping retractable shelves, five (5) shelves to an 84" high section. Periodical shelving, because of its depth, is more conveniently located against a wall. 2. Adult fiction and non - fiction area to provide for: a. Shelving space for 7110 volumes of adult fiction of a 9500 volume collection. b. Shelving space for 10,890 volumes of non - fiction of a 14500 volume collection. c. 125 periodicals (in special shelving units). d. 4 card catalog file cases or 4 Dom Readers, 30 sq.'ft. total. e. Five (5) file cabinets (Pamphlets). f. Five (5) paperback book racks (3x3). g. Tables and chairs to seat 28 with additional lounge chairs to seat 4 with one (1) low table for lounge area. Reading tables will be varied in size. (Lounge area will be in the vicinity of the cur- rent periodicals) h. Librarian's desk and chair with one (1) additional side chair (reference). 3. A/V and other non -print area to provide for: a. Storage for �honodiscs,.� cassettes, .50 16 and 8 MN, films, 100 video tapes or discs and 8 items of A/V equipment. b. Display for 20 art prints and other art forms for loan. c. Space for in -house use of A/V materials. Adult Circulation Desk. -- 360 Sq. Ft. a. To be located to control entrance to exit area and to have general suner- visory control over the public service areas. It is desirable that the staff work room be immediately available to the central loan desk area. b. Charging desk is to be planned for control by minimum staff and to have clearly defined areas for one return station, one charging station for library materials, one station for the registration of new patrons and one area for storage of supplies relative to the function of these stations. c. .Desk design is to be planned with library staff and is not to exceed fifteen linear feet in length. Free - standing configuration is desirable. d. There should be some shelving contained in, immediately behind', or near the desk for requested and Z.L.L. books and for snags. Children's Area -- 1600 Sq. Ft. This area is to be separated from adult area, but will•use the same outside en- trance. Children's services include juvenile fiction and - non - fiction, picture books, records, comic books and magazines. 1. For the children's collection, this area -- 1600 square feet, should provide shelving space for 8,ODD volumes of a 12,000 collection assuming 113 of the collection is in circulation at all times. Grade a. Shelving for /5 -6 books is to be no more than 76" in height. Each section will consist of one base shelf and five additional shelties. Each range can be 15' (five double faced sections) or 18' (6 double spaced sections). Minimum aisle space between ranges is to be four (4) feet. Humber of volumes -- 7 per linear foot. • • Page b. Shelving height for Grade 3 -4 books and distance between the shelves remains the same. Number of volumes -- 25 per linear foot. c. Shelving for picture books is to be no more than 40" high. Each section will consist of one base shelf and two addi- tional shelves. Each range can be 9' (three double faced sections). Minimum aisle space between ranges is to be 4'. Number of volumes -- 25 per linear foot. Bins may be con- sidered for picture books. 2. Children's area to provide for: a. Two 18 drawer card catalog file cases or (2) Com Readers, 15 sq. ft., total. b. Bin for small record collection. c. Two racks for magazines and comic books. d. Three paperback racks. - e. One circulation work station desk from which charging and return will be done. Shelves nearby for snags, registra- tion materials and supplies relative to circulation and other children's room tasks. The desk is to be located to control the entrance to exit area and to have general- supervisory control over the children's area. f. Tables and chairs to seat 20 children, four place tables are acceptable. (Six place tables are also acceptable). g. Small pick -up chairs, stools or ottomans for small chil- dren in picture book and magazine /comic book areas. h. Bulletin board and display areas. i. Librarian's desk and chair with one additional side chair. (Service desk). Page 8 Staff Areas -- 950 Sq. Ft. A. Staff Workroom -- 360 square feet. 1. The workroom will be used by the staff for sorting, receiv- ing, general clerical and general office purposes. 2. Space relates directly to the circulation desk in the adult service area and the library office. 3. Work sink, counter., shelf list and other files. 4. An exit to the elevator area for the delivery of books and other library materials. 5. Wall shelving for books in process (i.e. new books, books to be repaired) and periodicals in process. 6. Space for one work table and two single person desks with necessary chairs. 7. Two typing stands with electric outlets. 8. Supply closet. 9. Bulletin board for staff notices, daily schedules, items of interest. 10. Inter -com to all areas of the library, including staff room, periodical storage room, children's room, with control sta- tion at the charging desk and in workroom area. 11. Coat closet for library staff. 12. Space for computer terminal and COM Reader for shelf list. B. Librarian's Office (Library Office) -- 150 square feet 1. Directly accessible to staff workroom, adult services area and exit. 2. Floor space for L- shaped desk, chairs and file cabinet. 3. Bookshelves. 4. Outlet for typewriter. 5. Closet. C. Staffroom -- 250 Sq. Ft. 1. Small table and chairs. . Page 9 2. Two lounge chairs, coffee table, book shelves or cases. 3. Sink, refrigerator, cupboards. (Must be available for Meeting Room purposes also). "Kitchenette ". 4. Individual storage for staff (8). 5. Relates directly to Meeting Room. The staff may share the rest room facilities with the public, but at least one staff bathroom is recom- mended. Conference Meeting Room and Associated Facilities -- 700 Sq. Ft. A. Meeting Room 1. To be used for library programs and meetings. 2. To be directly accessible from staff room and kitchenette. 35 3. Able to seat OW adults. Either stacking or folding chairs may be used with closet /passage combination for chair /table storage, plus access to other areas without disturbing meeting in progress. 4. Equipped with a projection booth. 5. Acoustical treatment in the room is important to keep programs and meetings from disturbing general activities in the library (& vice versa). 6. Lighting should allow for dimmer controls. 7. Adequate electrical outlets for audio /visual equipment. 8. Accessible from entryway when library is closed. 9. Adequate space for coatracks, etc. 10. Access to public rest rooms. B. Rest Rooms -- 120 Sq. Ft. 1. Will serve both public and staff. Should include commode, (urinal for • Page 10 men's room) and wash basin properly arranged for use by the handi- capped. 2. Rooms should be tiled for easy maintenance. 3. Relates directly to public service area and meeting room. 4. Possible inclusion of bubbler for drinking water on the wash basins. Other Space Requirements A. Janitor's Closet -- 100 sq. ft. 1. This space will provide for the storage of internal cleaning and con- sumable supplies and mopping and vacuuming equipment. 2. Any noise producing equipment in this room should be adequately screened from the public service and meeting room areas. B. Building and Utility Needs, Heat, A.C., etc. -- 500 sq. ft. C. Entrance -- 360 sq. ft. 1. Includes location of stairway and elevator. 2. Able to be closed off for public access to meeting room, but not to _ service areas, after hours. Possible display area with either rails for pictures or glass display case. D. Periodical and Other Storage Room -- 660 sq. ft. 1. Large enough to house a periodical collection (5 years storage minimum) 2. Will house bound back issues of the local newspaper. 3. Fiber board utility shelving may be used to house the periodicals. 4. Provide for seasonal and less used library materials, stored on con- venient shelving. 5. A worktable and at least (2) chairs. 6. Space for boxes of supplies, mailing cartons of various types, unused equipment, etc. V 4 • POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Chief of Police Dean M. O'Borsky SUBJECT Prospective Police Department Move DATE March 1, 1983 I read with interest the proposals made at the last meeting regarding city property and find the suggestion that the Police Department move to the current liquor store site unacceptable for several reasons. 1. That block is certain to be utilized for different purposes in a short time which would cause the Police Department to move again soon. 2. The building itself is unsuited for use by us because of its radical rectangular shape (32'x13$')• It would simply not be an efficient work place for us. 3• Actual square footage (44001) is not sufficient for current needs, let alone future expansion. 4. Garage space and jail area would have to be built to State specifications which would increase estimated remodeling costs drastically. 5• Telephone, radio and computer wiring problems would be extremely difficult and expensive. 6. The age of the building and its condition make it unacceptable. In my opinion the following alternatives should be explored. 1. Build a new facility on currently owned city property. 2. Purchase a currently occupied suitable building and remodel. (For instance, the school district central offices building or the Crow River Cooperative Center. 3• Remodel and add on to the current city hall /police station by any of the following methods. A. Add a second story to police department and expand to the north. B. Purchase adjacent property and build a one -story addition between the alley and Franklin Street on the north side. C. Refurbish current building, renovate basement and add outside stairway downstairs. (Extremely stop -gap and short term.) 0 0 Most people do not understand the complexities of policing a community the size of Hutchinson. We deal in the most sensitive areas of human concern and emotion. It is very important to our function that we have a work place which has security and privacy. We also need to provide a place for our employees who administer the huge volume of paperwork we generate. In addition it is extremely important to provide for the well -being of our employees by giving them a safe, pleasant work environment which will encourage a good days work. The current police station is outmoded and poorly designed. It does not have a proper heating or air exchanging system (It has no air exhaust system). The lack of privacy and security has become very difficult for us. We have no more room to place our current files and have seven vehicles with space for two. Our needs have been well documented over the past few years, moreover I think that it makes no sense to move into an entirely insufficient building just for the sake of moving. It is ironic that the current location of the Police Department is in the old liquor store. When that was done it was supposed to be a temporary measure; that was almost twenty years ago and we have tripled the size of the department and quantum leapt into the computer age. To do this kind of "temporary" move would be a giant step backwards for the Police Department and the community. DMO:neb (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — March 11, 1983 TO: Mayor—and—City Council FROM: Gary D. Plotz, City Administrator ----------------------- ----- SUBJECT: Research Into Police Department Alternatives - A. Renovate Central District Services Building for a police station. B. Purchase and Renovate Crow River Cooperative Building for a police station. on March 11, 1983 I contacted Supt, Glenn Matejka and asked him if there was any interest on the part of the School District to sell either of these two build- ings. Glenn informed me that the School Board had appointed a committee of two, DuWayne Peterson and Dr. George Gordon, for the purpose of investigating the possibility of selling certain school buildings. I was informed that an appraisal had been done on the Crow River Cooperative and possibly other buildings; however, the specific value of the buildings would have to be gotten directly from the com- mittee members. Glenn informed me that there was a sequence of events before the Central District Services building could be considered for sale. First, the Crow River Coopera- tive would have to be sold, with the anticipation of relocating to a facility sim- ilar to the high school and at the same time including the administrative offices of the School District. Therefore, they would not be interested in selling the Central District building until the cooperative building was sold. GDP:ms r ,.00,/ /,.. J ,y (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — March — 11, —1983 --—-- - - - - -- TO: —Mayor and City Council — — — — — — — — — FROM: —Gary D. Plotz, City Administrator — — — — — — — — — — — — — — ---------------- — SUBJECT: _Potential Alternative for Expansion of Police Department and /or City Hall On October 15, 1982 the City received a certified report on the value of the Sheppard property located at 15 Franklin Street North (immediately north of City Hall). The appraisal for land and buildings was $67,500.00. Approximately six months ago I discussed the possibility of a life estate be- tween the City of Hutchinson and Mrs. Sheppard. She is open to discussing that idea; however, there has been no follow -up since the appraisal was done. If you want to pursue this alternative, please direct staff according to your desire. Attached are a few pages of the appraisal report. GDP:ms Attachment a -� INDUSTRIAL COMMERCIAL RESIDENTIAL • V C. R. PELTON W ASS IA ES Az 0 ('vt m' ruis•rs a Consultants fIf NATIONWIDE APPRAISAL SERVICES • VALUATION • MOFFSSIONAU♦ xEC6GNRFD M....W., d wm...o� Sa..M d wf9•o.. ., A,—,.. M.yh. d Wa, A.,a a •on 299 NO. SNELLING AVE. ST. PAUL, MINNESOTA 55104 PHONE 6459171 October 15, 1982 Mr. Gary D. Plotz City Administrator S City of Hutchinson E 37 Washington Avenue West Hutchinson, Mn 55350 i Re: Residential Property Appraisal Of: Residence at 15 Franklin Street r' Hutchinson, Minnesota Dear Mr. Plotz, Transmitted herewith are two copies of the present indicated market value report of the real estate regarding the above captioned parcel and property. In accordance with your request, I have prepared the appraisal.for the purpose of arriving at an opinion as to the fair and reasonable market value of the property. Based on the data and conclusions set forth in the detailed report which follows, in my opinion, the fair and reasonable market value of the real estate land and buildings of the subject property as of October 15, 1982* is: E SIXTY SEVEN THOUSAND, FIVE HUNDRED DOLLARS ($67,500.00) iBased upon an August 28, 1982 property inspection and an assumption 1 that there has been no significant change to the property since that date. Description of the property appraised, together with an explanation of Ithe appraisal procedures used and conclusions reached are set forth in the body of the report. I am retaining a copy of this report in my files together with field sheets and data from which it was prepared. r i r\ _T_ V The opinion of value presented in this appraisal is contingent upon the limiting conditions as set forth in it. y V GAM /Pp Yours very truly, C. R. PELTON & ASSOCIATES, INC. a Gerald A. McKinzie, A.S.A. Staff Appraiser • 4 5 132 AVE 132 I 2 3 PROPERTY PLAT co 7 6 NORTHWEST 132 �� 10 FD rt CD " � 9 x r r• 8 rt n %I n N N Nrco 1 3 I 2 I 16.5 Washington Avenue out "D a r- p Ct Ch n fi CD &S.C. Legal Description: Lot 7, Block 50, North 1/2 of City. CD 7 6 FIRS 132 m 10 tD 9 g EF LAND SIZE: BUILDING SIZE: Dimensions 66' x 132' Square foot 1109 on 1st floor — Square foot 8,712 Sq. Ft. Cubic Foot Not Applicable Scale 1° = 100' (approx.) C. R. PELTON & ASSOCIATES -9- r s: t c "s PHOTOGRAPHIC M- GUN11CyGS- OWNER:— Mrs. Sheppard ADDRESS- 15 Franklin Street, Hutchinson, Minnesota r �.. No. 1 View from across Franklin Street, looking NE'ly at the front of the subject house and adjoining garage. No. 2 View similar to No. 1, looking E'ly at the subject front. Gerald A. McKinzie, A.S.A. TF+ August 28, 1982 C. R. WTON a ASSOCIATES TOG RAPHIC _ MQUN- TtNG*- i }OWNER: Mrs, Sheppard •ADDRESS: 15 Franklin Street, Hutchinson, Minnesota No. 3 View looking easterly at the 2 car garage adjacent to the ■ house. No. 4 View looking SW'ly at the rear of the house. i 1 Gerald A. McRinzie, A.S.A. DAJE9 August 28, 1982 C. R. PELTON & ASSOCIATES L PHOTOGRAPHIC MaUN1iN-G'-; OWNER: Mrs. Sheppard i ADDRESS: 15 Franklin Street, Hutchinson, Minnesota i ,y' No. 5 View looking W'ly at the l car garage on the alley in back of_ the house. Gerald A. McKinzie, A.S.A. A August 28, 1982 C. R. P ON a ASSOCIATES Facts You lould Know:* 1. The City of Hutchinson will be responsible for construction, operation and maintenance of the pool. 2 The pool will he for the use of the people of Hutchinson 3. Qualified lifeguards will be in direct control under the direction of one experienced person who will be in charge. Supervision will extend to the bath house, lockers, lading pool, and surrounding area as cell as the pool itself. Classes in scumming and life- saving will be conducted at specified times. 4. Plans would include a shallow wading pool, separate from the swimming pool proper, for the use of children under six and any other non- st-jimmers. 5. Funds to cover the operating costs would come from nominal fees charged to use the pool and the annual budget of the Park and Recreation departments. 6. The proposed new pool would have a surface area of approximately 6,600 square feet, as compared to approximately 2,600 square feet of surface area in the existing High School pool. 7. The complete project including the pool, decks, wading pool, bath house, parking, equipment and landscaping is budgeted not to exceed 5300,000.00. B. Experience indicates that the only fair way to finance a facility.of this type is a bond issue spread over a 20 year period. The project will benefit the entire community and can be paid for over the 20 year period while it is being used. 9. The average family dwelling in the City of Hutchinson would pay less than 50 cents per month to support this bond issue. What can YOU do ? Help support this community project ! ix��r =30 b �P] 0� LJ Non - profit Organization I. S. POSTAGE PAID lermit No. 1 .chinson, Minn. I •E f f i i 0 s �e s •(� �_ 4 � ,..,� � .. � �,'1 s .x'` iii 1�+� ` f• � "` ' �` Ja, �i�..�p -� '•' -'.• —tom. ... �'4. . � � +n._.•!`�+. j� �...�� f 3 � .l �6.�% 4 � 'T ,�;,,�.".� " c:r�e WWI aI y _ .. DO YOU HAVE A QUESTION? ...... 1. How can Hutchinson have a Community swimming pool? By voting yes at the special election on July 17, 1973. 2. «'hat do present plans include? A regulation size (75' x 165') heated pool, sun decks, diving boards, bath house, wading pool and necessary equipment. 3. «'hat about location? That will be determined by the City Council after appropriate hearings. Present inclination is to build the pool on property already owned by the city, eliminating extra expense for additional land. Such property must be large enough to accommodate the community's growing recrea- tional needs. 4. Who would be responsible for construction, operation and maintenance? The City of Hutchinson, through the City Council and the Park and Recreation Department. 5. How much would it cost and how would it be paid for? The complete project, including some site work, is budgeted at $300,000. Since it would be a community facility, the most equitable method of financing seems to be a 20 -year bond issue. This would result in approximately a two per cent increase in present real estate Wes. G. How would operating costs be handled? Through nominal fees charged those who use the pool and the annual operating expenses' of the Park and Recreation Department. 7. \What about supervision at the pool? Qualified Red Cross Water Safety Instructors would be in control, under the direction of an experienced pool manager. Supervision would extend to the bath house, locker rooms, wading pool, and the surrounding area. WE WANT A POOL FOR HUTCHINSON BECAUSE ... We believe that swimming is a favorite summertime activity, and we'd like to make it available in this community. 1. ]low about the Mill Pond? The water is dirty - looking, cloudy, and often hides broken glass and other debris. The Mill Pond is usually closed to swimming in August because of the low water flow, 2. How about the high school pool? It is not nearly large enough to accommodate all those who want to swim there. It was built primarily for high school use and is too deep for many of the younger children. Most children should start lavning to swim about two years before they are tall enough to use the high school pool. If one potential drowning could be prevented by an early teaching program, the cost of a pool would be justified. i\ 3. How about nearby lakes? There are no life guards. Transportation poses a problem for many, Older children can and do bike many miles to swim, but younger ones do not have this option. We believe that a community swimming pool would benefit the whole community. 1. It could provide outdoor summer fun In a healthy supervised environ- ment, 2. It could contribute to a feeling of cornmunity pride, 411 It could be used by many different age levels and groups. In addition to recreational swimming and instruction for both young and old, a Pool could be used for organized community groups, Water Carnival promotions, com- pclilive swimming and diving programs, and synchronized swimming shows. It Could Be Used To The Benefit Of The Entire Community! This brochure printed courtesy of the Hutchinson JC's Q w Q z N 4� h Q Q J O O a w O Z U W f7 LJ to E_ U W X U Ix Q 112) 587.5151 ry OF HUTCHINSON aSHING TON AVENUE WEST 7NSON, MINN. 55350 M E M 0 DATE: March 10, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Report on City Hall The following data has been compiled for your consideration of the need and /or improvements of City Hall. 1. Present heating, cooling and ventilation system is inadequate. a. Due to improper control of heating and cooling,conditions are either hot or cold. b. Some heating units are in exterior walls and allow cold drafts. Needed: Central heating and cooling system thermostatically controlled with ceiling fans for additional air circulation. 2. Present windows are energy inefficient. Needed: Replacement. 3. Leakage from roof area. Needed: Repair 4. Ceilings are in poor condition. Needed: Replacement. 5. Some floor areas are in poor condition. Needed: March 10, 1983 Report on City Hall Page 2 Replacement. 6. Added facilities: Second floor employees restrooms 7. New outside doors in Lobby Area. 8. Adequate Working Space: Only ones available now are public. There is a real need for adequate working space in the downstairs office area of City Hall. At present four girls sit on top of each other all day long. This poor floor arrangement creates a lack of any confidentiality or privacy when needed for one's job, distractions from-one's work with phones constantly ringing, and continual commotion in general. Personnel Office - A more suitable location would be downstairs nearer access to records and administrative offices, (but not crowded into the already overcrowded office space down there). 9.. Microfilmin¢ of Old Records, Minutes, etc...: A long -range need is to consider microfilming old records, minutes, etc... which are stored in the basement. There is a lack of adequate filing space and /or a system for finding the old files in the boxes stacked in the basement. 10.- Long Range, If Building is to Remain as City Hall: a. Addition to provide proper space for work and meetings. b. Repair work on exterior of building. c. Maintenance repair program for interior. c. Elevator to 2nd floor. 40 46 54� L �m I , - IT ON- I / ! 9 y .u,.�. KORNGIEBEL ARCHITECTS 102 MAIN STREET HUTCHINSON, MINNESOTA 55360 612 - 587 -2483 or 612 - 6794101 May 20, 1981 FOR YOUR INFORMATION Gary Plotz City Administrator Hutchinson, Minnesota 55350 RE: Gymnasium Building Dear Gary: We propose to prepare prelimi Gymnasium Building for the City of basis as follows: Principal — $ Architect — $ Draftsman $ nary drawings for the Hutchinson on an hourly 35.00 /Hour 25.00 /Hour 15.00 /Hour Maximum Fee not to exceed $500.00 Gymnasium Building Size - Approximately 14,000 square feet Cost - $35.00 /sq. _ $ 4909000 Location — East of Elementary school on Glen Street Description — Facility to include regulation size gym with optional double court, men and women toilets /showers, recreation department offices and storage, exercise room and possible tunnel to elementary school. .Heat — Investigate possib3lty of using elementary school boiler to heat proposed building. Sincerely, Jim Haugen Korngiebel Architects JH /JP 1�1, Y "' STEGNFat il£XDHI('ICSO` A1('N(17 "f ,3rc'hitvcts t:nt :in(!ct's Rt. r !.. Y.. Stennc•r W. C. Hendrickra,t, 1. It. McNutt March 6, 1981 Dale hirkeland, S,;Perinterdent Independent School District #423 30 Galen St. North Hutchinson, Minnesota, 55350 Duar Mr. Birkeland, As you requested, I have prepared schematin designs and an estimate of casts for each construction proposal to construct a gymnasium facility at the south= Vest corner and the northeast corner of the Elementary School. Each proposal provides for a tvo Station gymnasium and dressing /locker facil- i.tias for the shared use of the Elementary School students and the Community. The following data was detcr.ain-d from the design pro;x)sal.s. Scheme "1 cu" awes t" Tot.O Area (Now and Remode'oa) 19000 S.F. r- L ;timated cost. 11SP $40.50 PSI•' 1 { :;tinlutc of Cast (rnnilr -) $7110,000.(;0 - $780,000.00 Professional fees .!.rul co .3t el.evato. equipment is not included. Site wor, ir, inch: led. It. is difficult to se;r. :: :ate r.i:e cost for t1-e Second floor. Science. Center be- canse it is sn inic.r;r :a the ric. ; fir:. We estimate the costs for thin aro;i to he 11:3;,,000.00 Schomn i-2 hUri:i lfta:;t Area 15000 S.P. L : :aimated Cost PSI' $46.50 PSI' Rstim: ted Cost (ra:2nC1) $690,000.00 - $730,000.00 .. Profe.:;rional feaS Ina cost of eInv;!tor equipment is not included. Site wori- is included. �r Sir,. : -crel.y : j t7 .t;; :arf, 1, , d, Ftur•�• :nl.l, ',r.aI1I !'h:,nc: 839 -R765 ti i ;1 t ri) S i EGNER - HENDRICKSON - McNUTT EN G IN E R11 A R C H I T E CTS L.F. 9TFVtJVR AU W.1:.11EN:)RI1:K90N AIA 1'E J.11. M.:MMTT AIA May 11, 1981 Mr. Dale Bir%eland Superintendent of Schools Independent School District 0423 Hutchinson, Minnesota 55350 Dear Mr. Birkeiand, In response to the request for cost estimates -for a detached gymnasium facility to be constructed on city property south of Glenn Street with a tunnel connection to the existing Elementary School, I have prepared the following: PROPOSAL (a). 310' % 10U' gymnasium subdi.v;dable into two 55' X 100' gymnasium. Ceiling height 24' minimum. (b) Shcr,)er /LOCke:s /Dressing area;. (c) public lobby and rest rooms. (d) Estimated gross area - 21,000 SP (e) Building cost $45.00 l.•sf (f) 125' tunnel. S' X 8"- ESTIMATED CCI'�TS Huilding - -- -- $:;00,000. to ")(350,000. 'Ptur,n- l 6o,000.1.0 $ Sb0,U00. to Does not include f ^as or si.teworh at the building. into two LO' X 50' gymnasium. (b) (c) Pub)-it: lobby- and rest: ronm::. . (d) ;)sCi.mated Ir "' ;n ar•!a - 15,00:) S)' ((_) Iluji.ding cosa. 515.1:0 p:af (fl 1'.i' turn:101 8' X 1;'. ,. rann,e.n c, r..n.. - „ -•,n . -„ TuoM rl:ly �b'I r. •: - uz J•G9r.. .a • ton. Dale Birkeland May 11, 1981 Page 2 ESTIMATED COSTS Building Tunnel $675,0.`)0. to 725,000. 60,000, to 70,000. $735,000. to 795,000. Does not include fees or sitework at building. PROPOSAL "C° Estimates were prepared tfarch 6, 1981 for a gymnasium facility to be constructed at the NSi corner of the Elementary School that wouldcin- clude a Science center at second level above the proposed Storage /Office areas. ESTIM.r,TED COSTS f _— Does 110-1 include the building. $(,90,000. to 710,000. fees or elevator but does include sitework at It was estimated that tine cos` of the Science Center construction was approximately $85,000.00, not including fees. To provide an add;ti0nal exercise gymnasium approximately 60' X 50' X 14' ),i_gh under the h:2in rloor Gymnasium, it is estimated the cost would be approxirnat.ely $901000. to $1.00,000., not including fees. Sincerely, , QUESTIONS I 1. BASIC..CONSTRUCTION LOCATION 2. .SIZE NEEDED - WHAT IS TO BE INCLUDED IN THE BUILDING 3. FINANCING - CITY REVENUE BONDS, RSVRNUE SHARING, SALE OF BUILDINGS, SCHOOL -- CAPITAL OUTLAY LEASE APPROVED BY COMMISSIONER. 4. MANAGEMENT AND OPERATIONAL EXPENSES I. PROPOSAL: SCHOOL Add to SW corner of present elementary school $ 700,000 Base cost, 15,000 sq. ft. 80,000 Replace lost classroom, reconstruction., 4,000 sq. ft. 100,000 Exercise room, 3,000 sq. ft. $ 880,000 80,000 Fees: legal, architectural, bonding $ 950,000 ? Parking area cost_ School District. ]pick up $500,000 base cost plus replace lost classroor and install elevator at school expense t $50,000 fees. IT. SEPARATE SIT]; - CITY PROPOSAL A. $ -795,000 Base onst 100,000 ka:e•rci.s room 70,000 Fc -1s ? S J t.e wnrl; , parh i.ng $ 965,000'•• Si: e 482,000 Scho:J Sharn 200,000? city ;r,ae .opi.,.:;i: ai!d /or parki.nq $ 632.,000 B. $ 920,000 100,000 iz.c ""Ci : CoF 75,000 ]'ers ` )c:. ,-.J j, v:rchitect $1,095,000 0 $ 550,000 School Share 200,000 Plus site and parking $ 785,000 L1I. f TTY BUTLD $ 920,000 100,000 80,000 400,000 $1,500,000 NEW GYM ILONE Vase Cost Exercise Room Yces Parking or 795,000 Exercise space 70,000 Fees 400,000 Parking and site $7,365,000 0 1 t RTCHINSON PROJECT DATA: Buildinq Area Estimate of Cots: Pui ldi nt. ' Fixed Equipment Site Development GYIAASIUM 1:066+ SF -V 5u,000,6(. 50,000.06 950,00(1.00 Tunnel 100,000.00 Operable Gym wall 25,000_.00 125,000.00 1,075,000.00 fit i I � ,�xLGN 5T{t��F! ,I I� F j� T. 1 r i t _ 1 I� 1� 1� ;I 1 t W 1p TI '14 2 Z t'-1 rl 7/1 In- L! SPECIAL MEETING 0 • 1) f d Council Minutes - August 4, 1982 3. NEW BUSINESS (a) CONSIDERATION OF IMPROVEMENT PROJECTS 82 -32 AND 82 -33 - TOWN AND COUNTRY ESTATES Mayor DeMeyer stated this item was not on the original Agenda, but it had been brought to his attention. J — 04.E (h) CONSIDERATION 1 (EXAMPLE: DICK SMITH PROPOSAL) (REQUESTED BY ALDERMEN JOHN MLINAR AND TED BEATTY) Attorney Schaefer made reference to the City of Litchfield's use of tax increment financing. He suggested contacting the Dorsey law firm to determine if tax increment financing could be used for improvements of public buildings in Hutchinson, ie the Public Library. G Alderman Beatty commented on the proposal submitted by Richard Smith N and inquired if the parking fund could be used for on- street parking projects. m Following discussion, the motion was made by Alderman Beatty to instruct [o the City Attorney to determine how to use the 1981 parking funds for Q improvements on City right -of -way. Seconded by Alderman Mlinar, the motion unanimously carried. (i) CONSIDERATION OF RECOMMENDATION OF OLD ARMORY COMMITTEE FOR THE CITY TO RETAIN AN ARCHITECT TO INVESTIGATE COST AND PROVIDE DATA ON ALTERNATE COSTS OF REMODELING OLD ARMORY FOR A VARIETY OF USES (REQUESTED BY-ALDERMEN JOHN_MLINAR AND-TED BEATTY) -- A report was given on the Old Armory Research-Committee greeting held July 29, 1982. The committee discussed the use of the building and - determined it would be brought up to code accarding to the use when it was closed_ In order to determine the cost of upgrading, it would be necessary to obtain an architectural firm. In addition, the commi- ttee felt it should be an out -of -town firm. At present the Old Armory building is classified A -1. It was pointed out that one area of controversy, besides the cost to upgrade, was which items of improvement must be done to bring the Armory up to code. City Administrator Plotz stated that two architectural firms had been considered in December 1981, and one was a local firm. Alderman Gruen - hagen recommended the firm of Lund Associates, Inc. from Rapid City, South Dakota. Alderman Mlinar moved to engage the firm of Lund Associates, Inc. to investigate the cost to upgrade the Old Armory. Seconded by Alderman Gruenhagen, the motion unanimously carried. 3. NEW BUSINESS (a) CONSIDERATION OF IMPROVEMENT PROJECTS 82 -32 AND 82 -33 - TOWN AND COUNTRY ESTATES Mayor DeMeyer stated this item was not on the original Agenda, but it had been brought to his attention. J — 04.E 2 6 1� Council Minutes - August 4, 1982 Mr. Duane Dickey, Developer of Town and Country Estates, appeared before the Council and requested approval of the Atkinson Blacktop Service proposal for Projects 82 -32 and 82 -33 that had been deleted from the 1982 improvements list upon his request. Following discussion, it was moved by Alderman Beatty to approve the Atkinson Blacktop Service contract and charge the usual and customary fee for plans and specifications for City streets, pay- able by the contractor and /or Duane Dickey. Seconded by Alderman Mlinar and carried unanimously. (b) CONSIDERATION OF CITY CREW WORK AT FAIR GROUNDS City Administrator Plotz reported that Fred Roberts had contacted him regarding the City crew doing street work at the Fair Grounds during the McLeod County Fair. They have done this work in the past. The City Attorney suggested that until such time as an agreement has been established between the City and Fair Board, the City continue.: to perform the same services it has in the past. Alderman Mlinar made the motion to continue with previous services`' until the joint agreement can be established between the City and the Fair Board. Seconded by Alderman Gruenhagen. After discussion, Alderman Mlinar amended his motion to include previous services be limited to the use of machines and operators. Seconded by Alderman Gruenhagen and unanimously approved. (c) CONSIDERATION OF SIDEWALK PROJECT BY CITY ENGINEER City Engineer Priebe commented on the sidewalk project and inquired if the driveway panel should be included in the sidewalk project for the City -owned property on Franklin. The Council gave a negative response. It was then determined the City Engineer would have plans ready for the August 10, 1982 Council meeting. (d) CONSIDERATION OF SUMMER BAND CONCERTS Mrs. Clarice Coston from the Chamber of Commerce commented on the summer band concerts held in Library Square. She stated the Chamber had over -spent the budget and requested the Council to consider an additional $200.00 to help defray the expense of the conerts. After discussion, Alderman Gruenhagen moved that the City donate $200.00 to the Chamber of Commerce to help with the expense of the band concerts. Seconded by Alderman Mlinar, the motion unanimously carried. 0 0