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cp02-08-1983 c
HUTCHINSON CITY CALENDAR February 6 T O February lj 1933;' WEDNESDAY -9� Ll i� �i SUNDAY -6- MONDAY ma CITY ENGINEER RETURNS TO THE OFFICE. . . AND COLD WEATHER! THURSDAY -10- 8:00 P.M. - Fire Department Meeting at Fire Station FRIDAY _11- RALPH NEUMANN - Feb. 8 - 22 TUESDAY -8- 4:00 P.M. - City Council and Directors Meeting at City Hall 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -12- * LINCOLN'S BIRTHDAY * * FEBRUARY 4, 1983 CITY OF HUTCHINSON ISSUE NO. 39 CLOSING ON PLOWMAN BUILDING The real estate closing on the Plowman building took place on Monday, February 1, 1983. The City assumed the lease with Cameo Cleaners through November 30, 1983. Immediately after the closing the City Attorney and myself walked over and met with the tenant, Pat Smith, Cameo Cleaners. QUESTIONS ON RELOCATION OF CAMEO CLEANERS When meeting with Pat Smith, owner of Cameo Cleaners, the topic of relocation was discussed. In view of the City's preliminary intention of continuing the lease and not breaking the lease through the expiration date (November 30, 1983), Jim Schaefer provided the legal opinion to Pat Smith that the City was not legally responsible for relocation expenses. Also, Attorney Schaefer pointed out that Pat Smith could always ask the City Council for financial assistance in moving. However, the Council is not legally bound in view of the continuing lease. In addition, the City's continuation of the lease does not mean that an eviction has been made at the time the lease expires. We have attempted to be fully cooperative with Pat Smith and have placed him on the City Council Agenda at his request. RALPH NEUMANN MEETS WITH PAT SMITH (CAMEO CLEANERS) To ensure that there is no misunderstanding in use and securities of the Plowman building I have requested Ralph Neumann to meet with Pat Smith. It is noted that Ralph will be stor- ing some City equipment within the building and that the tenants through past agreements have had access to the rear portion of the building as there are some restrooms located there. Hopefully, we have a mutual understanding among the tenants regarding the security of the building. PAPERS SIGNED ON BRETZKE PROPERTY I have been informed by Attorney Jim Schaefer that the owners of the Bretzke property have signed the City's offer to purchase. We anticipate a closing in the near future. 0 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 8, 1983 A. Call Meeting to Order - 7:30 P.M. � v /2. Invocation - Reverend / ' v +3. Consideration of Minutes - RegularVMeeting of January 25, 1983 and Bid Opening of February 3, 1983 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. ,/(a) Budget Hearing of Federal Revenue Sharing for Low - Energy Street Lighting Action - Motion to close hearing - Motion to reject - Motion to approve amended budget and purchase street lighting 5. Communications Requests and Petitions /(a) Consideration of Appointments to Recreational Facilities Task Force Action - Motion to ratify appointments 6. Resolutions and Ordinances i/(a) Resolution No. 7738 - Resolution to Purchase (Fire Department Equipment) Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers Boards and Commissions ✓(a) Building Official's Monthly Report - January 1983 Action - Order by Mayor received for filing ,`b) Minutes of Airport Commission dated January 5, 1983 Action - Order by Mayor received for filing J(c) Minutes of Nursing Home Board dated December 21, 1983 Action - Order by Mayor received for filing COUNCIL AGENDA FEBRUARY 8, 1983 8. Unfinished Business /(a) Consideration of Payment for Resurfacing of Fire Department Floor (Requested by Alderman Ted Beatty) (DEFERRED JANUARY 25, 1983) Action - ✓(b) Consideration of Letter of Agreement Between City and RCM for Engineering Services Action - Motion to reject - Motion to approve and enter into agreement 9. New Business ,/(a) Recommendation for Re- Classification of City Employees Action - Motion to reject - Motion to approve J(b) Consideration of Application for Snow Removal Permit: 1. Clarence Starks 2. Glen Arndt Action - Motion to reject - Motion to approve and issue permits ✓(c) Discussion of Signed Lease Between City of Hutchinson and Cameo Dry Cleaners (Requested by Patrick Smith) Action - ✓(d) Consideration of Letter from Curtis Bradford Regarding Liquor Store Location Action - ij(e) Consideration of Proposed Offer to Purchase Old Armory Building (Requested by Emmet McCormick) Action - Motion to reject - Motion to approve purchase 10. Miscellaneous ✓(a) Communications from City Administrator 11. Claims Appropriations and Contract Payments (a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment 12. Adjournment 0 -2- 10 0 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 25, 1983 1. CALL TO ORDER Mayor DeMeyer called the meeting to order at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman Ted Beatty and Mayor James G. DeMeyer. Absent: Alderman John Mlinar and Alderman Kenneth Gruenhagen. Also present: City Administrator Gary D. Plotz and_fCity Attorney James Schaefer. 2. INVOCATION The invocation was given by Reverend Richard Coston. 3. MINUTES The minutes of the Regular Meeting of January 11, 1983 were approved as pre- sented upon motion by Alderman Carls, seconded by Alderman Beatty and unanimously approved. The minutes of the Special Meeting of January 17, 1983 and Bid Opening of Jan- uary 18, 1983 were approved as presented upon motion by Alderman Beatty, sec- onded by Alderman Carla and unanimously carried. 4. PUBLIC HEARINGS - 8:00 P.M. (a) CORRECTION OF ERROR ON PARKING ASSESSMENT: 1. HOME BAKERY (ALICE LOVALD) 2. J & J FINDINGS (JOAN RUSTOM) City Administrator Plotz reviewed the correction of error on the parking assessment pertaining to the properties of Home Bakery and J & J findings. Joan Rustom, J & J Findings, stated she had been in to City Hall several times to explain that her store,was not a gift shop but rather a furniture store. Alice Lovald, Home Bakery, commented she also had been over to City Hall prior to the public hearing to inquire about the assessment. She felt it should be corrected. The motion to close the hearing was made by Alderman Beatty, seconded by Alderman Carls and carried unanimously. It was moved by Alderman Carla to waive reading and adopt Resolution No. 7735 entitled Revising Parking Assessments. The motion was seconded by Alderman Beatty and carried, with Aldermen Carls and Beatty voting aye and Mayor De- Meyer voting nay. It was noted the Mayor felt there were other changes made regarding the parking program, and no hearings were held. COUNCIL MINUTES JANUARY 25, 1983 (b) CONSIDERATION OF ISSUANCE OF ON -SALE INTOXICATING LIQUOR LICENSE TO GLENN J. KILAND, OWNER OF TIMOTHY O'TOOLE'S PUB (FORMERLY KNOWN AS FRONTIER HOUSE) Police Chief O'Borsky reported that an investigation had revealed the appli- cation was in compliance with city requirements. Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Carls, to close the hearing. Motion unanimously approved. Alderman Beatty moved that upon the recommendation of Police Chief O'Borsky and the information provided to approve the application and issue an on -sale intoxicating liquor license. Motion seconded by Alderman Carls and carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST CONCERNING TREE REMOVAL PRACTICES BY MAINTENANCE DIRECTOR RALPH NEUMANN Maintenance Director Neumann requested approval for city crews to cut down trees growing in a ditch on city -owned farm land at the airport. The one - half mile long ditch needs to be cleared and deepened for proper drainage. Also, it was requested that the employees be allowed to take home the wood instead of hauling it to the city landfill site. After discussion, Alderman Carls moved to approve the tree removal request. Motion seconded by Alderman Beatty and unanimously approved. (b) CONSIDERATION OF REQUEST FOR REDUCED REFUSE CHARGE BY MRS. CLARA SPRENGELER Following discussion, it was moved by Alderman Beatty, seconded by Alderman Carls, to approve the reduced refuse charge. Motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR MOTOR POOL TO ADVERTISE FOR MAINTENANCE MACHINE FOR PARK DEPARTMENT Maintenance Director Neumann asked for authorization to advertise for bids on combination grass mower and snow blower for the Park Department. After discussion, the motion was made by Alderman Beatty to approve advertis- ing for bids. Motion seconded by Alderman Carls and carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7731 - RESOLUTION OF APPRECIATION TO CROW RIVER CABLE TV (REQUESTED BY MAYOR DEMEYER) -2- a COUNCIL MINUTES JANUARY 25, 1983 Following discussion, Alderman Carls moved to waive reading and adopt Reso- lution No. 7731. The motion was seconded by Alderman Beatty and unanimously approved. (b) RESOLUTION NO. 7732 - RESOLUTION TO APPROVE THE SEWER SYSTEM EVALUATION SURVEY REPORT AND AUTHORIZE SUBMISSION OF REPORT TO MINNESOTA POLLUTION CONTROL AGENCY AND U.S. ENVIRONMENTAL PROTECTION AGENCY After discussion, it was moved by Alderman Beatty, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7732. Motion carried unanimously. (c) RESOLUTION NO. 7733 - RESOLUTION TO PURCHASE It was requested by Maintenance Director Neumann to cancel the second item, belts, from the purchase list. The motion was made by Alderman Carla to adopt Resolution No. 7733 as amended, with the elimination of the belts. Motion seconded by Alderman Beatty and unanimously carried. (d) RESOLUTION NO. 7734 - USE OF TAX INCREMENT FINANCING ON HUTCH HOTEL PROJECT CONTINGENT UPON PUBLIC HEARINGS (REQUESTED BY FRANK FAY AND TIM LEMBKE) This item was withdrawn from the agenda by request. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF SENIOR ADVISORY BOARD DATED OCTOBER 13, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF SAFETY COUNCIL DATED DECEMBER 20, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PLANNING COMMISSION DATED DECEMBER 21, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF HOSPITAL BOARD DATED OCTOBER 7, 1982, NOVEMBER 16, 1982 AND DECEMBER 8, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -3- COUNCIL MINUTES JANUARY 25, 1983 8. UNFINISHED BUSINESS (a) DISCUSSION IN CONNECTION WITH USE OF CITY VEHICLES (REQUESTED BY MAYOR DEMEYER) (DEFERRED SEPTEMBER 14, 1982) City Administrator Plotz reported the City Council had requested the City staff with take -home vehicles to keep a record of use during the months of November and December. He commented that Roger Bakken, Ralph Neumann, Mar- low Priebe, Cal Rice, Bruce Ericson and Mary Haugen were not requesting con- tinued take -home use of the City vehicles. After discussion, Alderman Beatty moved that the following individuals be allowed to use City vehicles for on -call status: Dean O'Borsky, Dick Waage, Doug Meier, Finley Mix, Dick Nagy, and George Field. The motion was seconded by the Chair and carried, with Alderman Beatty and Mayor DeMeyer voting aye and Alderman Carls voting nay. Discussion was given to take -home use of the Building Official's vehicle. The motion was made by Alderman Beatty to not allow take -home use. Motion seconded by Alderman Carls and carried, with the Mayor abstaining from vot- ing. (b) CONSIDERATION OF AWARDING BID ON VAN FOR BURNS MANOR Following extensive discussion of the specifications and the two bids sub- mitted for a van, Alderman Beatty moved to follow the recommendation of the Burns Manor Board and to accept the bid of Southwest Bus Sales with the gas tank that meets federal specifications, or the 30 gallon tank. Motion sec- onded by Alderman Carls and unanimously approved. (c) ITEM DELETED (d) CONSIDERATION OF 1983 SALARY ADJUSTMENT FOR CITY EMPLOYEES After discussion, it was moved by Alderman Beatty, seconded by Alderman Carls, to grant an across - the -board six (6) percent salary adjustment for City em- ployees, with a cap of $38,160.00, and to be retroactive January 1, 1983. The motion carried, with Aldermen Beatty and Carls voting aye and Mayor De- Meyer voting nay. It was noted the Mayor preferred a flat rate increase so each employee received an equal amount. Alderman Beatty moved to approve the reclassification of employees as recom- mended by the Personnel Coordinator and to waive reading and adopt Resolution No. 7737 entitled Resolution Adopting Position Classification Assignment Table Effective January 2, 1983. Motion seconded by Alderman Carls and carried unanimously. -4- • 0 0 COUNCIL MINUTES JANUARY 25, 1983 RECESS: Alderman Carls moved to recess for 10 minutes at 9:35 P.M. Motion seconded by Alderman Beatty and unanimously carried. (e) CONSIDERATION OF GUIDELINES FOR CITY COUNCIL PROCEEDINGS (DEFERRED DECEMBER 29, 1982) It was moved by Alderman Carla to defer this item to the second Council meeting in March. Motion seconded by Alderman Beatty and carried unani- mously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS There was no one present to request an extension of the payment period. It was moved by Alderman Carls, seconded by Alderman Beatty, to accept the staff recommendation of accounts to have discontinued service at 12:00 Noon on Jan- uary 31, 1983 unless otherwise stated, with the exception of account No. 02- 0285 -3 -00. Motion unanimously approved. (b) CONSIDERATION OF PAYMENT FOR RESURFACING OF FIRE DEPARTMENT FLOORS (REQUESTED BY ALDERMAN BEATTY) Alderman Beatty moved to defer this matter until the next Council meeting. Motion seconded by Alderman Carla and unanimously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY SUZUKI SPORTS (LOWELL BAUMETZ) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Lowell Baumetz requested a Conditional Use Permit to allow moving in a building from its present site to the Suzuki Sports location, in an I -C1 zoning district. Following discussion, the motion was made by Alderman Carls, seconded by Alderman Beatty, to approve the permit and to waive reading and adopt Reso- lution No. 7736 entitled Resolution Granting Conditional Use Permit Under Section 6.07, B.1 (b) of Zoning Ordinance No. 464 to Allow Moving In A Build- ing In An I -C1 Zoning District. Motion unanimously carried. (d) CONSIDERATION OF PRELIMINARY PLAT FOR ROYAL OAKS ESTATES AS SUBMITTED BY DENNIS ALBERTSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCY The preliminary plat for Royal Oaks Estates lies within the two -mile radius of the city limits. It was noted that the Planning Commission recommended the renaming of the preliminary plat and the three respective streets as listed on the plat inasmuch as the multiple references to "Oak" was confus- ing for emergency vehicles. -5- COUNCIL MINUTES JANUARY 25, 1983 Following discussion, the motion was made by Alderman Beatty to approve the preliminary plat with the contingency recommended by the Planning Commission. The motion was seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF PRELIMINARY PLAT FOR V & H JORGENSON SUBDIVISION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCY City Administrator Plotz reported the property to be subdivided lies within the two -mile radius of the city limits. The Planning Commission approved the subdivision but opposed the rezoning to single family. They recommended keeping the existing agricultural zoning. After discussion, Alderman Beatty moved to approve the preliminary plat, with the contingency that it remain agricultural zoning. Motion seconded by Alder- man Carls and unanimously approved. (f) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH AIRPORT ZONING (PRESENTATION BY AIRPORT CONSULTANT TKDA) City Administrator Plotz summarized the background concerning the airport zon- ing. He reported the Airport Commission had decided to proceed with the pro- posed airport zoning and explained the timetable for procedure. Mr. Ray Strege of TKDA made a presentation on Zones A and B around the air- port and explained the restrictions of zoning. He further reported the Aero- nautics Division had approved the proposed plan in 1980. Two public hearings would be required prior to adopting a zoning ordinance. It was his sugges- tion that an informational meeting with property owners affected be held to explain how the proposed ordinance would affect their property. He pointed out a community does not have to zone its airport, but it cannot receive any of the user fees that would otherwise go to the city. Following discussion, Alderman Beatty moved to authorize the Airport Zoning Board to initiate meetings and schedule hearings on the proposed zoning. Seconded by Alderman Carls, the motion unanimously carried. (g) CONSIDERATION OF PARK BOARD RECOMMENDATION ON INDOOR RECREATION FACILITIES A resolution received from the Parks and Recreation Board was read aloud. Mr. Roy Johnsen, representative of the Parks and Recreation Board, stated the Recreation Department's programs were suffering due to a lack of adequate space. It was the Board's recommendation that a new facility be built to meet the needs of the community. After discussion, Alderman Carls moved that the City Council appoint a Task Force of 15 -20 people, which would include all of the current members of the Parks and Recreation Board and other members of the community, to make a O • COUNCIL MINUTES JANUARY 25, 1983 study of the need for a recreational facility,and to include in their study the consideration of a location for the facility, and to prepare a report to the Council on the Task Force's recommendation by June 1, 1983. The mo- tion was amended by Alderman Carls that the Task Force also make a recommen- dation on financing of such a facility. The motion was seconded by Alderman Beatty and unanimously approved. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported he would be attending a meeting on January 26, 1983 concerning the new Jobs Training Act which replaces CETA. Mr. Plotz reminded the Council members of the Seminar for Elected Officials, sponsored by the League of Minnesota Cities, to be held February 4 and 5. Following discussion, it was moved by Alderman Beatty to approve the appropri- ations for the cost of the meeting for interested Council members to attend. Alderman Carls seconded the motion and unanimously carried. (b) COMMUNICATIONS FROM MAINTENANCE OPERATIONS DIRECTOR Director Neumann commented that the Chamber of Commerce was planning a sculp- ture contest to be held in Library Square. He requested permission to haul in snow at no cost to the Chamber. The motion was made by Alderman Beatty to grant permission for Ralph Neumann's city crew to move snow in to a suitable location for a snow sculpture contest. Motion seconded by Alderman Carls and carried unanimously. (c) COMMUNICATIONS FROM ALDERMAN BEATTY After discussion, Alderman Beatty made the motion to recommend a six (6) per- cent salary adjustment for City Attorney Schaefer. Alderman Carls seconded the motion, and it carried with Aldermen Beatty and Carls voting aye and Mayor DeMeyer voting nay. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Beatty moved to approve the claims and authorize payment from the appropriate funds. Motion seconded by Alderman Carls and unanimously approved. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:07 P.M. upon motion by Alderman Carls, seconded by Alderman Beatty and carried unanimously. -7- 0 MINUTES BID OPENING THURSDAY, FEBRUARY 3, 1983 The bid opening was called to order by Alderman Beatty at 2 :00 P.M. Present were: Alderman Ted Beatty, City Administrator Gary D. Plotz, and Maintenance Operations Director Ralph Neumann. Publication No. 3019, Invitation for Bids for Street Sweeper, was read by Alderman Beatty. The three bids received were then opened and read. Elliott Equipment Co. Davenport, Iowa MacQueen Equipment Inc. St. Paul, Minnesota Sanitation Products Fargo, North Dakota Base Unit: $72,080.00 Trade -In: 18,000.00 Net Bid: 54,080.00 Approx. Delivery Date: 60 Days Base Unit: $70,950.00 Trade -In: 25,363.00 Net Bid: 45,588.00 Approx. Delivery Date: 30 Days Base Unit: $71,248.00 Trade -In: 16,000.00 Net Bid: 55,248.00 Approx. Delivery Date: 60 Days The bids were referred to the Street Department for review and recommendation to the City Council. The meeting adjourned at 2:07 P.M. 4�1 PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, JANUARY 27, 1983 PUBLICATION NO. 3020 NOTICE OF BUDGET HEARING OF FEDERAL REVENUE SHARING NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will meet on Tuesday, February 8, 1983, at 8:00 p.m. at City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota, for a federal revenue sharing budget hearing. The purpose of the hearing is for citizen review of the proposed use of funds from federal revenue sharing. The budget as proposed for 1983 is as follows: General Fund Revenues Federal Revenue Sharing General Fund Expenditur, Federal Revenue Sharing (previously budgeted) Federal Revenue Sharing $2,860,184 Revenues Available 237,319 �s 2,860,184 Expenditures 58,000 - Lighting 18,775 Details of the above budgets are available for public inspection at City Hall between the hours of 9:00 a.m. and 5:00 p.m. Monday through Friday. All interested citizens' groups, senior citizens and senior citizen organizations are encouraged to attend the hearing. Persons attending the hearing shall have the right to provide written and oral comments and suggestions regarding the proposed budgeted uses of revenue sharing, funds. Dated: January 25, 1983 BY THE ORDER OF THE CITY COUNCIL ry . no tz, tit Clerk 1,112 watts per 1,000 watt mercury vapor fixture presently used. 1,112 x 58 fixtures = 64,496 watts divided by 1,000 = 64.49 KWH per hour x 3,650 hours (365 days x 10 hours burning time) = 235,388 KWH per year x .0540 per KWH (cost last month) = $12,710.95 operating cost per year. 300 watts per 250 watt high pressure sodium fixture proposed. 300 x 58 fixtures = 17,400 watts divided by 1,000 = 17.4 KWH per hour x 3,650 hours = 63,510 KWH per year x .054C per KWH = $3,429.54 operating cost per year. Difference in operating costs between 1,000 watt mercury and 250 high pressure sodium: $12,710.95 - 3,429.54 $ 9,281.41 savings per year 58 HPS fixtures cost $254.75 each x 58 = $14,775.50 Equipment and labor to install new fixtures 4,000.00 $18,775.50 New fixtures and installation could be paid for in 2.02 years. Vj 9 0 M E M O R A N D U M DATE: January 31, 1983 — — — — — — — — — — — — — — — TO: —Mayor and City Council— — — FROM: CaKy D. Plotz, City Administrator SUBJECT: Recreational Facilities Task Force -------------------------- - - - - -- The following people have requested consideration to be appointed to the Recrea- tional Facilities Task Force: 1. Roger Denton - 875 Merrill 2. Mike Schall - 584 Carlisle 3. DarrellHaugen - 3 Northwoods 4. Tom Dolder - 455 Shady Ridge Road 5. Charles (Chuck) Jones - 244 Fourth Ave. NW 6. Scot Davis - 156 11th Avenue NE 7. Donn Hoffman - 45 Century Avenue 8. Eugene Burch - 804 Sunset Street The above -named individuals contacted Alderman Ted Beatty and /or Alderman Mike Carls to be considered for the Task Force. IN /ms (/L I 0 M E M O R A N D U M DATE: February 8, 1983 TO: Mayor and City Council -------------------------- - - - - -- FROM: Gary D. Plotz, City Administrator — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Recreational Facilities Task Force --------------------------- - - - - -- V Two additional names are to be added for consideration on the Recreational Facilities Task Force, namely: Gus 011rich - Route 3 Dave Mooney - 930 Goebel Circle /ms '�-- at RESOLUTION NO. 7738 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Boots, Coats, Pants, and Helmets 4,400.0 Protective Gear Fire Yes Mid Central Fire Equipment Hose 1,000 Ft. 1,250.0 1 -1/2" Fire Hose Replace- Fire Yes Fire Safety ment Belts 1,863.4 Carter Press Sewer Yes P & S Textiles, Inc Tires (6) 1,763.7D Grader Tires Street Yes Brandon Tires The following items were authorized due to an emergency need: ITEM I COST I PURPOSE DEPT. BUDGET I VENDOR Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: 4 -a, 12) 587 -5151 rY OF HUTCHINSON ISHINGTON AVENUE WEST 1NSON, MINN, 55350 M E M 0 DATE: February 3, 1983 TO: Mayor and City Council FROM: Building Official RE: January 1983 Building Report Attached is the January 1983 Report of Building Permits Issued and Local Public Construction. There was 1 Mobile Home Permit, 1 Sign Permit, 10 Plumbing Permits, and 23 Building Permits; for a total of 35 permits issued during the month of January, with a construciton evaluation of $738,018.00 Respectfully submitted, CITY OF HUTCHINSON Homer Pittman Building Official HP /pv attachment Ala. 0;}(15432 O.M.B. No. 0607 -0094: Approval Expires June 1984 roam C -404 Period in which -_ permits issued JANUARY lib_ - PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH l U.S. DEPARTMENT COMMERCE BUPEnU OF THE E CENSUS I (Please correct any errors in narne or address) ` REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6103500 41 9 9999 085 B 81 26 0 2730 - CENSUS USE ONLY HOMER PITTMAN 3LDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON MN 55350 Has the geographic coverage of this permit syFtem changed during this period? No ❑ Yes — Explain in comments - - If no permits were issued during this MAIL THIS Bureau of the Census I - Please read the instructions before period, enter (X) in box and return form ❑ 1201 East Tenth Street COPY T Jeffersonville, Ind. 47_132 completing form. For further help, call_ collect (301) 7_63 - 7244. Section I — NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of KEEPING BUILDINGS AND Item MOBILE HOMES No. construction (Omit cents) construction (Omit cents) uildings Housing Buildings Housing itts (al (b) unitts (c) Id) le) u �t) (g) One- family houses, detached 101 1 1 45,043 One - family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 10 10 606,605 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 11 11 651,648 Mobile homes 112 1 1 1 - - - - - - - _ Section II — NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of HOUSEKEEPING Item No. BUILDINGS Buildings Rooms construction (Omit cents) construction (Omit cents) ) Buildings Rooms (a) lb) (c) (d) le) (f) (g) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III - NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number I Valuation of BUILDINGS Item No. construction (Omit cents) construction (Omit cents) ) Buildings Housing units Buildings units (a) lb) (c) (d) (e) (Q (g) Amusement and recreational buildings 318 Churches and other religious buildings 319 _ Industrial buildings 320 Parking garages (open to general public) .321 Service stations and repair garages 322 Hospitals and other institutional buildings 323 Office, bank, and professional buildings 324 Public works and utilities buildings 325 Schools and other educational buildings 326 -- _ - -- Stores and other mercantile buildings 327 Other nonresidential buildings 328 2 3 - Structures other than buildings 329 Section IV - ADDITIONS AND ALTERATIONS An increase in the number of housing i6 units (in the housing units column, N H o N enter only the number of additional .0 m units) 433 r No change in the number of y housing units 434 6 1 20,470 v.°_ A decrease in the number of housing m units (in the housing units column, d :; enter only the number of decreased I; units) 435 Residential garages and carports (attached and detached) 436 All other buildings and structures 437 6 32,900 1 2,000 PLEASE CONTINUE ON REVERSE SIDE - -: Section V - CONVERSIONS Five -or -more family buildings PRIVATELY OWNED PUBLICLY OWNED Item om Number Valuation of Number All other buildings and structures Valuation of ' Buildings Housing construction (Omit cents) Buildings gs Housing construction units from Sec. Description units (Omit cents) Valuation of la) Ib) (c) ld) (e) (N (g) Nonresidential and nonhousekeeping 11 of one (Omit cents) units buildings to housekeeping buildings 540 (b) (cl (d) (e) (f) (g) Housekeeping buildings to nonresidential Kind of building and nonhousekeeping buildings 541 C] Private ----------------- Site address Section VI - DEMOLITIONS AND Ej Public RAZING OF BUILDINGS E Kind of building One- family buildings attached ____ _________________ __ Ej Private and detached 645 Site address _____--____— ___ —_____ E-] Public Two - family buildings 646 Kind of building Three- and four - family buildings 647 --- -- --- ____________ ❑Private Five -or -more family buildings 648 All other buildings and structures 649 ' Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at $500,000 or more entered in sections I through V. Item No. from Sec. Description Name and address of Ownership Valuation of Number of Number -V owner or builder Mark (X) construction housing 11 of one (Omit cents) units - buildings !a) (b) (cl (d) (e) (f) (g) Kind of building - - - - - - C] Private ----------------- Site address _______________________ Ej Public E Kind of building ____ _________________ __ Ej Private Site address _____--____— ___ —_____ E-] Public Kind of building --------------- --- -- --- ____________ ❑Private - ---- Site address __ - - Public Kind of building _______________________ Private Site address _ _ _ _ _ _ _ _ Public Kind of building __________________ - - - - - - - - - - - - - - - - - ED Private Site address --- -- ---- --- -- - - -- ❑Public Kind of building --------- -------- �Pri vale --------------- - - - -- Site address _______________________ Public Kind of building -- -- --- --- ---- --- -- -- ❑Private --------------- - ---- Site address _______________________ ❑PuDlic Kind of building _______________________ E3 Private ____________________ Site address --------------- -- --- --- Public Kind of building -------------- ------- -- -- - -- --- ❑Private - -- -- Site address - --- -- --- ------ _ _ _ _ _ _ _ _ - Ej Public Comments Name of person to contact regarding this report Telephone Homer Pittman Area code Number Extension Title FORM Cd 04 Buildin Official I).n.a�� 612 587 -5151 210 MINUTES AIRPORT COMMISSION WEDNESDAY, JANUARY 5, 1983 Members Present: Don Pankake, John Miller, Randall Buboltz, Ed Connelly Others Present: Jim Groehler - State Department of Transportation Gary Plotz - City Administrator The meeting was called to order by Randy Buboltz at 7:30 P.M. City Administrator Gary Plotz reviewed correspondence between the Airport Commission and the Aviation Division of the State Department of Trans- portation. Jim Groehler of the State Division of Aeronautics as present to discuss additional enclosed airport hangars at the Municipal Airport. He re- ported the following: 1. The City of Hutchinson is presently rated 29th of 55 requests for aircraft hangar funding. 2. The City of Hutchinson can improve its ranking to within the top 20 if plans and specifications are filed with the Division of Aeronautics before June 1, 1983. 3. The State recommends the grouping of hangars in units of 8 T- hangars; estimated cost: $10,000 - $11,000 per unit, including electric bi -fold doors. 4. Ten year financing is available with no interest- S. Loans will be 80% of the total construction cost, includ- ing design. 6. The location of the hangars should be according to the city master plan. It is noted that within the City master plan, the airplane hangars would be located in a north -south dir- ection. 7. Site improvements would be financed on a two -third to one -third basis. These items may include a gravel base and asphalt sur- face and are estimated to cost approximately $35,000 for a typ- ical layout. 8. The City would have the discretion to construct some of the units in a larger size to accomodate twin aircraft. 9. The City shall submit plans and specifications by June 1, 1983, including plans that detail the wind loads, snow loads and electrical wiring. 7 --A AIRPORT COMMISSION MINUTES - JANUARY 10. The State Representative does not recommend adding to our existing hangars but rather follow the master plan for the new hangars. The Airport Commission requested that City Administrator, Gary Plotz, have the engineering department contact the State Division of Aero- nautics to assist in the preparation of hangar plans and site layout. In addition, it was suggested that the City staff update the list of potential occupants for the proposed hangars. City Administrator Plotz estimated the rents for the regular hangars at $65 - $75 per month. Rent for the larger hangars is estimated at $100.00 per month. The Airport Commission requested City Administrator Gary Plotz to place on the City Council agenda for January 25, 1983, the consideration of proceeding with airport zoning. A presentation would be made with mem- bers of the Airport Commission and Airport Zoning Board in attendance. The Airport Commission reported that the 10 maintenance items requested to be resolved by Ralph Neumann, Director of City Maintenance Operations, were completed in a well done and timely manner. A motion was made and seconded to adjourn the meeting. The motion was unanimously approved. Submitted by: Gary Plotz City Administrator # BURNS MANOR MUNICIPAL NOSING HOME Minutes - December 1982 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, December 21, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present. A motion was made by Gloria Dansereau and seconded by Larry Graf to accept the minutes as read. Motion carried. A motion was made by Larry Graf and seconded by Eldred Miller to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. Old Business: Area Nursing Homes per diem was discussed. Mrs. Geier reported on communication with Minn. State Senator John Bernhagen and Minn. State Representative Adolph Kvam, concerning the per diem paid by the Minnesota Department of Public Welfare. Invitation for bids for purchase of a small Transit Type Motor Coach for Burns Manor, City of Hutchinson will be / published in the Hutchinson Leader, Hutchinson, Minnesota on Thursday, January 6, 1983, and Thursday January 13, 1983, and read aloud at Burns Manor. John Jorgenson has not paid on his account since August, 1982. John Keefe, Assistant City Attorney will be consulted. New Business: P.E.R.A. - The additional 2% employee salary deduction is not clear at this time. Burns Manor Employee Policies were discussed. It was suggested that the City of Hutchinson Personnel Policy might be helpful. Vacations will be granted according to schedule in Employees Policy book page 9. 2080 is considered as full time for all benefits. Motion was made by Gloria Dansereau and seconded by Esther Kuehl, 20 days vacation to be granted after 15 years 7 -�, Page 2 December Minutes 1982 full time employment (2080 working hours per year is full time employment.) Twenty days will be maximum vacation granted. Motion carried. A motion was made by Mike Carls and seconded by Larry Graf, HAVTI Nursing Assistant students are to be supervised by qualified HAVTI personnel if they receive the practical training at Burns Manor. If Burns Manor personnel supervise the trainees, Mr. Macemon is to be contacted for reimbursement. Motion carried. Financial report was given by David Jensen. Reinvestments were reported. Burns Manor meeting dates for 1983 were acceptable except for November 17, 1983, meeting is to be changed to 5:00 P.M. Two of the Board of Directors terms expire March 1, 1983. It was the consensus of this group that it would be very beneficial if members terms expired in different months. A motion was made by Gloria Dansereau and seconded by Keith Duehn to issue a $7.50 gift certificate to the employees that were on duty at Burns Manor during the Employee Christmas Party. Motion carried. There being no further business, a motion was made by Esther Kuehl and seconded by Keith Duehn, meeting was adjourned. Motion carried. The Burns Manor Board of Directors will meet Thursday, January 20, 1983 at noon, in the Annex Sun Porch at Burns Manor Municipal Nursing Home. Respectfully Submitted: is J. G Bier, Secretary ATTEST: Leslie L Tinder, President Gr V c1u rn 0 The Building Concept People January 31, 1983 Mr. Chuck Nelson Manager Hutchinson Municipal Liquors Hutchinson, MN 55350 Re: Remodeling Your Off -Sale Liquor Store Gentlemen: We estimate that the cost of remodeling your Municipal Liquor Store would be approximately $60,000 to $75,000. This would include the following: a. Move Retail wall back about 20' b. Move existing equipment & coolers. c. Put a new roof on the 12' wide area to the north. d. Add a west wall to this north area. e. Remodel the entire front (west) and a portion of the side (south) exterior. f. Knock out all walls to new area feasible. g. Add structural support at these new openings. h. Completely remodel retail area with quarry tile flooring, new ceilings and walls. i. Reinsulate where feasible. j. Rework electrical system. k. Rework mechanical system. 1. Cost of Design and Professional Engineering. Items not included in estimate. 1. New furniture, gondolas and equipment 2. Building Permit, Fees or Bonds. The estimated cost of a new store 5,000 sq. ft. would be between $100,000 and $150,000 depending on how plush or plain you wanted to-- build it. We sincerely hope this helps make the decision that has to be made. If we can be of any other help to you, please let us know. Remember we do have complete design services including Professional Engineering. Have a really good day, a great year and a SUPER -GREAT LIFE! Very Sincerely Yours, MATTSON, The Building Concept People —Q L. — Knl e Mattson Building Co., Inc. ■ Cokato, Minnesota 55321 ■ (612) 286 -2151 �-2J, 0 0 Sale of Armory $205,000.00 Revenue sharing money on hand 189,000.00 Revenue sharing money due 1983 79,000.00 Total on hand $473,000.00 Other available funds: Sale of old fire hall (estimate) 70,000.00 Sale of lot 13 located highway 22 (accross from 3M) approx. 102' x 443' 45,000.00 Total $115,000.00 Estimated total funds available ------------ - - - - -- $588,000.00 Suggested expenditures: New liquor store $ 135,000.00 Remodel and move police dept. to old liquor store (add 4 stall garage) 80,000.00 Remodel and move motor vehicle Dept. to old police dept. area in City Hall 5,000.00 _Repay original cost of old armory 35,000.00 New civic center - gym, swimming pool, health & fittness area, Rec. dept. offices, etc. 1 1,000,000.00 $1,255,000.00 F-)21-1 Gentlemen: • 0 With the high inflation rate and escalating cost of doing business over the past decade, it is going to become increasingly important to you as leaders of the community to help safeguard the profits of your liquor store operations. With the increasing cost of goods and services you need in your everyday operation of your stores, you must find an alternate plan to assure profitability. By not acting now, there is a strong possibility that the many Municipal operations in the State of Minnesota will be pushed out of business or will continue to operate at little or no profit to the City. In 1979, 24 Municipal Liquor Stores netted $100,000 or more, but 103 others- made no contribution to City coffers or required an infusion of City funds. When you reach this crossroad, ycu must then make a decision.. Alternatives are: (1) Sell your complete operation; (2) Sell the on -sale portion of your liquor operation and go into strictly off -sale; (3) Sell your off -sale operation and stay strictly on -sale; (4) Remodel your operation and expand your facilities; or (5) Build new facilities to be competitive with private license holders. There have been tremendous charges in the liquor business over the last 20 years. More and more people are traveling to exotic spots for vacations and discovering a complete new variety of delicious new cocktails, wines and liqueurs. The sunny climate of California has attracted many tourists. These tourists in turn have found the Sonoma and Napa Valleys. These valleys are literally dotted with wineries. These wineries all offer tours and most have tasting rooms, which is their way to introduce nrople to their product and have some knowledge of F--4e, 2 it when they leave the state. They have been immensely successful in doing so. People returning home to many outlying areas are disheartened when they find products they have tried and liked in California and other areas are not available for sale in their home town. Municipal Liquor Stores who are successful today are the ones who saw the trends coming and made the changes. If you were to take off your liquor store shelves today, all the brands that were not on the market 20 years ago, you could not operate your liquor store today. Would you believe these big name brands were not available 20 years ago: B & L Scotch, Cutty Sark, J & B Scotch, Phillips Canadian, LTD Canadian, Mc Master's Canadian, Grande Canadian, Harwood Canadian, Windsor Canadian, Black Velvet, Canadian Mist, Yucon Jack, Tanqueray Gin, Almaden Brandy, Paul Masson Brandy and Phillips Brandy. Tequila was almost unheard of, yet today it is one of the fastest spirit growing categories in 1 the U. S. Almaden Wines, Inglenook Wines, Jacques Scott Wines, dozens and dozens of California boutique wines; to name a few: Fetzer, Sterling, Pedroncelli, Monterey, Dry Creek, and would you believe Gallo Wine was introduced into the State of Minnesota in 1963. As times change the management of the stores have to change also. If you do not keep abreast of the trends in the spirit and wine fields, you will be left far behind. The 80's belong to the municipalities that will take action where action is needed. You don't need $10,000 - $15,000 feasibility studies to let you know something is wrong. If your municipal operation needs remodeling or expansion you should seek professional help before you make a decision. This help is available within our industry and is free. IJ I have some graphs and charts here that have been prepared by the merchandising and marketing department of the Ed. Phillips & Sons Company, Minneapolis. These graphs show what a Municipal Liquor Store can successfully do when properly advised, have sound store design, good product mix and strong merchandising of high profit brands. The charts you see are typical of the cross section of stores throughout the State of Minnesota. These are some of the stores they have done in the past five years. The charts show the following: MINNESOTA LIQUOR GALLONAGE 9,370,587 9,053,990 8,919,480 8,720,265 8,530,250 3,425,563 A 1975 THROUGH 1980 LIQUOR GALLONAGE INCREASED 11%. 0 0 s a MINNESOTA LIQUOR GALLONAGE 9,370,587 9,053,990 8,919,480 8,720,265 8,530,250 3,425,563 A 1975 THROUGH 1980 LIQUOR GALLONAGE INCREASED 11%. 0 0 s B MINNESOTA WINE GALLONAGE 1975 1976 1977 1978 1979 1980 5.1_53.189 4,727,130 4,364,403 3,779,852 3,267,137 2,985,591 1975 THROUGH 1980 WINE GALLONAGE INCREASED 58%, TABLE WINE SALES WILL DOUBLE IN THE U.S, IN THE NEXT FOUR YEARS. t 1 SALES IN THOUSANDS 400 i 390 380 370 360 350 340 j I 330 320 310 300 290 j 280 270 260 250 240 230 220 210 I 1979 -MLS APPLETON SOON -SALE LICENSE AND MOVED INTO OFOLE STORE IN DECEMBER '78 u &a INCOME IN THOUSANDS 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 2 *MLS APPLETON SOLD ON -SALE LICENSE AND MOVED INTO NEW OFF -SALE STORE IN DEC, '78 a I 3 SALE IN THOUSANDS 1975 1976 1977 1978 1979 1980 660 640 620 600 580 560 540 520 500 480 460 440 'MLS CAMBRIDGE ENLARGED THEIR STORE AND TRIPLED THE SIZE OF THEIR WINE DEPARTMENT. 3 SALE IN THOUSANDS 1975 1976 1977 1978 1979 1980 660 640 620 600 580 560 540 520 500 480 460 440 'MLS CAMBRIDGE ENLARGED THEIR STORE AND TRIPLED THE SIZE OF THEIR WINE DEPARTMENT. INCOME IN THOUSANDS r 100 95 90 85 80 75 70 65 60 55 50 45 40 4 *MLS CAMBRIDGE ENLARGED THEIR STORE AND TRIPLED THE SIZE OF THEIR WINE DEPARTMENT IN 1979 t SALE IN THOUSANDS 255 245 235 225 215 205 195 185 175 165 155 145 135 125 5 'MLS DAWSON MOVED INTO THEIR NEW BAR AND NEW OFF -SALE STORE IN APRIL, 1977. INCOME IN THOUSANDS 25 23 21 19 17 15 13 11 9 7 5 3 • u `MLS DAWSON MOVED INTO THEIR NEW BAR AND NEW OFF -SALE STORE IN APRIL, 1977. SALE IN THOUSANDS 1200 1150 1100 1050 1000 i 950 I 900 850 800 750 700 650 600 550 7 'MLS LAKEVILLE ENLARGED THEIR OFF -SALE DEPARTMENT IN 1977, 'MLS LAKEVILLE OPENED THEIR NEW OFF -SALE STORE IN MAY, 1979, } INCOME IN THOUSANDS _ 140 130 j 120 110 100 90 80 70 60 50 0 *MLS LAKEVILLE ENLARGED THEIR OFF -SALE IN 1977, *MLS LAKEVILLE OPENED THEIR NEW OFF -SALE IN MAY, 1979. A SALES IN THOUSANDS 850 800 750 700 650 600 550 500 450 400 350 300 'MLS MONTICELLO SOLD THEIR ON -SALE LICENSE AND MOVE INTO THEIR NEW OFF -SALE STORE IN AUGUST, 1975, v INCOME IN THOUSANDS 90 85 80 75 70 65 60 55 50 45 40 35 30 25 10 1] /J 'MLS MONTICELLO SOLD THEIR ON -SALE LICENSE AND MOVE INTO THEIR NEW OFF -SALE STORE IN AUGUST, 1975, I t t SALES IN THOUSANDS 850 825 800 775 750 725 700 675 650 625 600 575 550 525 500 475 450 Lai 1975 1976 1977 1978 1979 1980 I I I I i i f 'MLS WORTHINGTON MOVED INTO THEIR NEW OFF -SALE STORE IN 1977. SALES IN THOUSANDS 850 825 800 775 750 725 700 675 650 625 600 575 550 525 500 475 450 Lai 1975 1976 1977 1978 1979 1980 I I I I i i f 'MLS WORTHINGTON MOVED INTO THEIR NEW OFF -SALE STORE IN 1977. SALES 1,200,000 1,150,000 1,100,000 950,000 •900,000 850,000 800,000 750,000 700,000 650,000 600,000 Page 13 'MLS MARSHALL SOLD OFF SALE IN 1973 INCOME IN THOUSANDS 115 110 105 100 95 90 85 80 75 70 65 60 55 50 `MLS WORTHINGTON MOVED INTO THEIR NEW OFF -SALE STORE IN 1977, 0 ; INCOME 180,000 170,000 160,000 150,000 140,000 130,000 120,000 110,000 100,000 90,000 80,000 70,000 60,000 50,000 40,000 14 0 "MARSHALL SOLD OFF SALE IN 1973 a SALES 500,000 475,000 450,000 425,000 400,000 375,000 350,000 325,000 300,000 275,000 250,000 15 *PIPESTONE MOVED INTO NEW STORE IN 1975 • • 3 INCOME 75,000 70,000 65,000 60,000 55,000 50,000 45,000 40,000 16 "PTPFCTnNP mnvFn TNTn NFN CTnRF IN IW7 t • • RESOLUTION CITY OF HUTCHINSON WHEREAS, the sponsoring units of government must adopt and submit the following or an equivalent resolution. This resolution must be adopted prior to submission of the application. BE IT RESOLVED, that the City of Hutchinson act as sponsoring unit of government for the project titled Hutch Hotel Rehab Project to be conducted during the period 5 -83 through 5 -85. James DeMeyer, Mayor is hereby authorized to apply to the Minnesota Department of Energy, Planning, and Development of funding of this project on behalf of the City of Hutchinson. I CERTIFY that the above resolution was adopted by the City Council of the City of Hutchinson on February ?2 , 1983. Signed: Mayor Witnessed: City Clerk If funds are awarded for this project, a resolution authorizing execution of such agreements as are necessary to implement the project must be completed by the sponsoring unit of government prior to contract issuance. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: February 22, 1983_ TO: Mayor & City Council _____________ FROM: Water Billing Dept. _ _ _ _ _ _ _ _ _ _ SUBJEL,T: Delinquent Water Accounts _ _ _ _ _ _ 07- 0075 -1 -00 09- 0920 -0 -00 William James Richard Mattson 13613 San Pable Ave. # 22 505 Dale St. San Pablo,CA 94806 - $57.94 *616 Franklin St. S. $25.16 09- 1025 -6 -00 William Schultz 08- 0355 -7 -00 400 Lynn Road Steve Olsen $62.43 720 Harmony Lane $46.70 Promise to pay:03 /10/83 09- 1140 -1 -00 Steve Barton 28 Main St. S. 08- 0370 -1 -00 *325 Lynn Road Michael Levesseur $49.58 626 Harmony Lane $64.49 10- 0569 -1 -00 Gary Gehlen 08- 0720 -2 -00 776 Madson Ave. Larry R. Wendorff $15.92 Promise to pay 03/08/83 654 Second Ave. S.W. $42.99 09- 0545 -2 -00 Thomas Dudicb 945 Osgood Ave. $81.78 10- 0595 -3 -00 Brad Burch 540 Harrington St. $39.23 Promise to pay 02/25/83 Delinquent list cont. 10- 1050 -1 -00 Kim Piehl ✓ O 511 Linden Ave. $71.97 20- 0065 -0 -00 Eugene Duesterhoeft 715 Harrington St. $87.74 Promise to pay 03/04/83 26- 0215 -0 -00 Darrel Becker 860 Dale St. $97.92 33- 0446 -3 -00 Ron Hardeman 344 School Road S. $43.91 38- 0005 -0 -00 Gene Burch 804 Sunset St. $70.98 *Service Address Recommend water service be discontinued on February 28, 1983 at 12:00 Noon unless otherwise stated. i 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director Mary Haugen, Civic Arena Coordinator DATE: February 10, 1983 SUBJECT: Arts & Crafts Fair, and its use of the Civic Arena As you know, the Hutchinson Area Chamber of Commerce sponsors the Annual Arts & Crafts Fair. This year, it is to be held September 16th and 17th. In the past, the Civic Arena has been considered their rain location. There has never been a written agreement with the Chamber. It has been assumed that in case of rain, they would move indoors, at no charge. In January, Dale Harbarth, representing the Elks Club, inquired about renting the arena for the same dates, September 16th & 17th for a gun show. They rented the arena in 1982 for their show, and it was very successful. This particular weekend is the only one that would work for the show because of other gun shows scheduled around the state throughout the year. This problem was presented at the February meeting of the Parks and Recreation Advisory Board. They voted to continue to allow the Chamber to use the arena as its rain location at no charge, and ad- vised us to enter into an agreement with the Chamber of Commerce for 1983. This matter has been referred to you for your consideration. klm (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: February 8, 1983 SUBJECT: West River Park Campground At the February meeting of the Parks & Recreation Board,the board recommended the following changes in operation of the West River Park Campground. *Fees would be set at $5 /day for anyone either hooked up or at a station where the hook -ups exist. $3 /day for those not hooked up (this would include tents). *All areas will be remarked more distently for easier enforcement. *The "open pit" areas will be replaced with "ground grills" anchored on cement. This should help alleviate the open burning problem which now exists. Note: There is money in the '83 budget for grills. klm cc: George Field Dean O'Borsky -(A , (612) 587 -5151 CITY OF `IUTCI- INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M I)ATE: February 16, 1983 _ _ _ _ _ 70: _ _ Hutchinson City Council FROM: Planning Commission _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: _ _ Conditional Use Permit_ requested by Duane Larson— Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommend- ation with respect to the aforementioned request for a conditional use per- mit. HISTORY On January 20, 1983, an application was submitted by Mr. Duane Larson for a conditional use permit to allow the moving in of a 9' X 14' utility storage shed onto his property at 670 Southview Drive. A public hearing was held on February 15, 1983, at the regular meeting of the Planning Commission, at which time no one was present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as publish- ed in the Hutchinson Leader on Thursday, February 3, 1983. 3. The proposal is in conformance with the requirements of a Conditional Use Permit. RECOMMENDATION It is the recommendation of the Planning Commission that the Conditional Use Permit requested be granted with the provision that the owner obtains a building permit and anchors the building when weather permits. </ /Resa�eetf�mitted, Mr. Do/ "Erickson, Chairman Hutchinson Planning Commission I 0 0 RESOLUTION NO. 7340 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW MOVING IN A UTILITY STORAGE SHED BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FTNDTNMF; 1. Mr. Duane Larson of Hutchinson, Minnesota has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow moving in a 9' X 14' utility storage shed onto his property at 670 South - view Drive, with the following legal description: Lot One in Block Two of "Southview Subdivision" 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on health, safety, and welfare of the occu- pants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCT.TTSTON The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon the applicant obtaining the appropriate building permit and anchoring the building when weather permits. Adopted by the City Council this 22nd day of February, 1983. James G. DeMeyer ATTEST: Mayor ry D. Plotz City Clerk 9 -4�t- (612) 587 -5151 CITY OF «U) CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, IVINN. 55350 M E M O R A N D U M DATE: _February 16y 1983 _ — _ _ — TO: _ _ Hutchinson City Council_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: _ _ Planning _Commission _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Conditional Use Permit _ requested by Pure Culture Products Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommend- ation with respect to the aforementioned request for a conditional use per- mit. HISTORY On January 26, 1983, an application was submitted by Pure Culture Products for a conditional use permit which would allow the installation of a bulk liquid oxygen system in an IC -1 zone. It was pointed out at the regular meeting of the Commission held on February 15, 1983, that in July, 1980, this request was previously approved. Due to the fact that the system was not installed within six months of approval, a new application is necessary. No one was present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 3, 1983. 3. Because this property is located in an IC -1 zone, a conditional use permit is necessary. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit contingent upon applicant maintains housekeeping within 50' radius of proposed installation of class A combustible materials. Res eet u y s d on Eric. Chairman Planning Commission of Hutchinson 9 RESOLUTION NO. 7341 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW INSTALLATION OF BULK LIQUID OXYGEN SYSTEM IN IC -1 ZONE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Julius L. Rainwater, owner of Pure Culture Products, Hutchinson, has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow the installation of a bulk liquid oxygen system in an IC -1 zone, located at 35 Adams North, having the following legal description: Lot 2, Block 46, North half City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon applicant maintaining house- keeping within 50 feet radius of proposed installation of class A combustible materials. Adopted by the City Council this 22nd day of February, 1983. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor 9 -_611 MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, FEBRUARY 15, 1983 1. CALL TO ORDER FOR YOUR INFORMATION The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:30 P.M., with the following members present: Roland Ebent, Dr. Thomas Lyke, Jim Johnson, Larry Romo and Chairman Erickson. Absent: Ted Beatty and Elsa Young. Also present: City Engineer Marlow Priebe, Building Official Homer Pittman, Fire Marshal George Field and City Attorney Jim Schaefer. 2. MINUTES The minutes of the regular meeting dated Tuesday, January 18, 1083, were approved on a motion by Larry Romo. Seconded by Jim Johnson, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY MR. DUANE LARSON The hearing was opened at 7:32 P.M. by Chairman Erickson with the reading of publication 03015 as published in the Hutchinson Leader on Thursday, February 3, 1983• The request is to allow the moving in of a 9' by 14' utility storage shed onto the owner's property at 670 Southview Drive. After discussion, the hearing was closed at 7:34 P.M. on a motion by Mr. Johnson. Seconded by Mr. Ebent, the motion carried unanimously. A motion was made by Mr. Romo to recommend to the City Council approval of the requested Conditional Use Permit, contingent upon the owner obtaining the appropriate building permit and anchoring the building when the weather permits. Seconded by Dr. Lyke, the motion carried unanimously. (b) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY PURE CULTURE FOOD PRODUCTS The hearing was opened at 7:35 P.M. by Chairman Erickson with the reading of publication 03021 as published in the Hutchinson Leader on Thursday, February 3, 1983• The request is to allow the installation of a bulk liquid oxygen system in an IC -1 zone. City Administrator Plotz explained that this request is the same as the request of July 1980, which had previously been granted. The six month period in which to use the permit had run out and Pure Culture Products was reapplying for the same permit. City Administrator Plotz also noted that the DNR had no objection to the placement of the system in a flood fringe zone. Mr. Julius Rainwater of Pure Culture Food Products was present to explain the placement of the system, and why it was necessary for Pure Culture Products to install such as system at this time. A video tape of the proposed site was shown. After discussion, the hearing was closed at 7:45 P.M. on a motion by Mr. Romo. Seconded by Mr. Ebent, the motion carried unanimously. A motion was made by Mr. Ebent to recommend to the City Council approval of the requested Conditional Use Permit. Seconded by Mr. Romo, the motion carried unanimously. (c) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY MR. GEORGE THELEN The hearing was opened at 7:47 P.M. by Chairman Erickson with the reading of publication #3022 as published in the Hutchinson Leader on Thursday, February 3, 1083• The request is to allow the construction of a convenience store — and gas — in a C -4 zone. Mr. Jerry Tilden of Kuhlmann & Associates and Mr. George Thelen, prospective property owner were present to explain their request. Photographs of similar stores were presented. Maps detailing store layout were shown, as well as a video tape of the proposed store site. Mr. and Mrs. Earl McBride were present to question the location of the store. Mr. Tilden explained that in other places where the stores have been put it nearby residents have found them to be handy, and property values have not been adversely affected. The hearing was closed at 7:F2 P.M. on a motion by Mr. Romo. Seconded by Mr. Johnson, the motion carried unanimously. City Administrator Plotz asked the Commission to consider the variance request submitted by Mr. Thelen for the same property before action was taken on the conditional use permit. (d) CONSIDERATION OF A REQUEST FOR A VARIANCE SUBMITTED BY GEORGE THELEN The hearing was opened by Chairman Erickson at 7:B3 P.M. City Administrator Plotz explained that at the time the variance application was made, it was not known that the state owns a 16 and 112' strip of land on the east end of the property. Until the exact 0 0 property line is known, it would be difficult to make a decision on the variance as requested. After discussion of various layout options, the City requested that Mr. Thelen obtain a survey. After the survey is made a new variance request can be submitted as recommended, if he so desires. A motion was made by Mr. Johnson to continue the hearing until the next regular Planning Commission meeting. Seconded by Dr. Lyke, the motion carried unanimously. 4. OLD BUSINESS (a) REVIEW OF FINAL PLAT FOR V. & H. JORGENSON SUBDIVISION City Engineer Priebe explained that according to Ed Homan's office, the agricultural zoning remains as requested by the Planning Commission. After discussion, it was the recommerd to the City Council V.& H. Jorgenson Subdivision. 5. NEW BUSINESS (a) ELECTION OF OFFICERS concensus of the Planning Commission to the approval of the final plat for the Chairman Erickson stated that nominations were open, for chairman. Mr. Johnson made a motion to nominate Larry Homo for the office of chairman.. Seconded by Mr. Ebent, the motion carried unanimously. No other nominations were received. An unanimous vote was cast for Larry Homo as chairman. Chairman. Erickson opened nominations for Vide — Chairman. Mr. Homo made a motion to nominate Roland Ebent for Vice — Chairman. Seconded by Dr. Lyke, the motion carried unanimously. No other nominations were received. An unanimous vote was cast for Roland Ebent as Vice — Chairman. Chairman Erickson opened nominations for Secretary. Dr. Lyke made a motion to nominate Elsa Young for secretary. Seconded by Mr. Homo, the motion carried unanimously. No other nominations were received. An unanimous vote was cast for Elsa Young as Secretary. 6. ADJOURNMENT On a motion by Mr. Johnson, the meeting adjourned at 8:26 P.M. Seconded by Dr. Lyke, the motion carried unanimously. 0 �(6l2) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: February 15, 1983 TO: Mayor and City Council City Administrator FROM: Homer Pittman, Building Official RE: Demolition Deposit of Melvin Klockman Mr. Klockman was issued a Demolition Permit for his building at 133 Erie St. in July 1982, with a $1,000.00 deposit. Since that time, he has had several extensions, the last one in January 1983. Attached is a copy of the letter in regard to said extension. As of this date, the lot is still not cleaned up. Therefore, I would like to recommend that the Council not return his deposit. Homer Pittman Building Official HP /pv attachment q- fie„ (612) 587 -5151 CITY OF NU i CHINS Ofv- 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 12, 1983 Melvin Klockman 545 Franklin St. Hutchinson, MN 55350 Dear Mr. Klockman: You were issued a demolition permit, No. 6222, on July 20, 1982, for demolition of a building and cleanup at 133 Erie Street, to be completed by August 8, 1982. An extension was granted after that because you wanted the concrete to remain. This was granted to you. This lot is still not cleaned up the way it was supposed to be. This lot shall be cleaned within 13 days or the City shall have it cleaned and use your deposit money to pay for cleaning. If you have any questions, please contact this office. HP /pv Respectfully, CITY OF HUTCHINSON Homer Pittman Building Official 4- • i (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: February 16, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: City Property Block 14, N 1/2 City As you know, about three (3) years ago, the City purchased the Liquor Store site on Highway 7, which is adjacent to the Water Plant Site. At the time, the City Council approved removal of excess material from the site for fill at Roberts Park; it was pointed out that it would be necessary to remove some of the material from Highway Right of Way. It was at that time that I was directed to contact the Department of Transportation for the reconveyance of excess right of way adjacent to the two sites. Attached are the final documents for said reconveyance. As you will note, the cost is $5,725.00. The frontage is the same for both sites and therefore, the cost could be pro -rated equally to each Department. Marlow V. Priebe Director of Engineering MVP/PV attachment ! __Z8 Minnesota Department of Transportation Transportation Building OF TaP`'�a° St. Paul, Minnesota 55155 January 4, 1983 Marlow V. Pribe City Engineer City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 In reply refer to: 360 S.P. 4302 (7= 119 -22 -2) McCloud County Parcels 2, 3,4 and 5 Reconveyance Dear Mr. Pribe: Phone 612- 296 -8648 I am pleased to inform you that we now have all the necessary approvals and appraisals for the reconveyance of those portions of the above referenced parcels as shown in red on the enclosed map and as described in the enclosed legal description. The City of Hutchinson now has the opportunity to purchase the subject property for a consideration of $5,725.00. If the City of Hutchinson wishes the State to continue processing this matter please submit payment in the amount of $5,725.00 in the form of a certified check, cashiers check or money order made payable to Commissioner of Transportation - Trunk Highway Fund. I have enclosed a self- addressed stamped envelope for that purpose. If you have any questions on this matter please feel free to call Mr. John G. Schmitz of this office at 612 - 296 -8648. Sincerely, W.M. Swanson Acquisition Engineer Office of Right of Way Encl. Map (1) Legal Description (1) Self- addressed Stamped Return Envelope (1) 0 An Equal Opportunity Employer 1 It 04 -N 1 0 G: August 17, 1981 RW00002495G DESCRIPTION FOR RECONVEYANCE Parcels 2, 3, 4 and 5 S.P. 7= 119 -22 -2 That part of Tracts A and B described below: Tract A. Lot 8, except the north 108 feet thereof and Lots 9 and 10, Block 14, in the north half of the City of Hutchinson, according to the plat thereof on file and of record in the office of the County Recorder in and for McLeod County, Minnesota; Tract B. That part of Solar Addition, shown as T.H. 7 Easement, intending to be that part of said Solar Addition, lying south of Lot 3, Block 1, said Solar Addition, according to the plat thereof on file and of record in the office of the County Recorder in and for McLeod County, Minnesota; which lies between two lines run parallel with and distant 65 feet and 110 feet northeasterly of Line 1 described below: Line 1. Beginning at the southeast corner of Section 33, Township 117 North, Range 29 West; thence run westerly along the south line thereof for 101.2 feet; thence deflect to the right at an angle of 35 degrees 31 minutes 00 seconds for 1632.8 feet; thence deflect to the left on a 3 degree 00 minute 00 second curve (delta angle 35 degrees 11 minutes 43 seconds) for 1173.2 feet; thence on tangent to said curve for 2957.1 feet; thence deflect to the left on a 2 degree 00 minute 00 second curve (delta angle 12 degrees 44 minutes 17 seconds) for 636.9 feet; thence on tangent to said curve for 712.9 feet; thence deflect to the right on a 2 degree 00 minute 00 second curve (delta angle 12 degrees 25 minutes 00 seconds) for 620.8 feet; thence on tangent to said curve for 2761.8 feet; thence deflect to the left on a 0 degree 30 minute 00 second curve (delta angle 4 degrees 45 minutes 00 seconds) for 950 feet; thence on tangent to said curve for 356 feet; thence deflect to the right on a 2 degree 30 minute 00 second curve (delta angle 27 degrees 51 minutes 00 seconds) for 1114 feet; thence on tangent to said curve for 100 feet and there terminating; together with that part of Tracts A and B hereinbefore described, adjoining and southwesterly of the above described strip, which lies northeasterly of a line run parallel with and distant 40 feet northeasterly of the following described line: Beginning at the point of termination of Line 1 described above; thence run southeasterly on said Line 1 for 532.9 feet and there terminating; Parcels 2, 3, 4 and 5 -- Continued (2) August 17, 1981 Subject to the following restrictions: No access shall be permitted to Trunk Highway No. 119, 'renumbered 7 from the lands herein conveyed; except that access shall be permitted southeasterly of a point on Line 1 described above, distant 532.9 feet southeasterly of its point of termination (when measured along said Line 1); also access shall be permitted along the westerly line of said Solar Addition, northeasterly of a point on said westerly line, distant 20 feet northeasterly of its intersection with a line run parallel with and distant 40 feet northeasterly of Line 1 described above. rr• �, � +l �= r / tq t5�. C• � � / Y ! - tr` m J ��t n`,' ^l O i {� jI/ �'aY� \ \ t. ' .. 1!' N try \� �' _ - '�`� G r'/` �° ° � t - =" - �'���� "• ' r,/ � ... _ _ r - Irk _ ,,, ♦ r '1�G, PP, - s.r. 4302 C7% 119- M� Lead Coulotfy 4. rot 0 0 RESOLUTION NO. 7343 RESOLUTION OF INTENT WHEREAS, the City of Hutchinson has on February 14, 1983 by public sale dis- posed of the property commonly known as the "Old Armory", and WHEREAS, the City of Hutchinson recognizes the community's need for increased recreational facilities necessitated by the sale of said structure, and WHEREAS, the City of Hutchinson recognizes that the creation of recreational facilities for community use is a proper "public use" as contemplated by Section 12.04 of the Hutchinson City Charter; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that it is the intent of the City Council of the City of Hutchinson to utilize the proceeds from the sale of said property beyond any amount necessary to retire any outstanding indebtedness incurred by the City in the purchase, construction, or improvement of said property to aid, assist, or defray any costs incurred by the City in the planning, development, or acquisition of public recreational facili- ties on property to be utilized for such use. Adopted by the City Council this 22nd day of February, 1983. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor Ib Hutchinson Downtown Retail p AAssociation Hutchinson, Minnesota 55350 612 - 879 -6025 /o FEEBII> 'c RECEIVED ,y BY February 17, 1983 .1 Subject: Decorative Lighting of One Tree in City Park Square Dear'. City, Council Members, Wr Downtown Retail Association is asking for your approval to light one medium -sized tree adjacent to the sidewalk in approximately the center of the city's Library Square Park. We have contacted Mr. Rufus Alexander of the City Utilities Commission. He feels this could be accomplished very economically with the assistance of the Utility crew. The cost of the lights themselves would be purchased by the Hutchinson Downtown Retail Assn. The estimated cost of operating these lights for the seven -month period would be in the area of $40.00. This minimum amount we feel should be added to the cost of street lighting. This project would be an asset to the entire community and the esthetic beauty enjoyed by everyone. It would also light up a rather dark area in the middle of Downtown and draw greater attention to the Park. We are asking for your approval. Yours for a Progressive Hutchinson, ay is , President ut inson Downtown Retail Assn. q_6 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director John McRaith, Recreation Supervisor DATE: March 2, 1983 SUBJECT: Request to attend M.R.S.F. Annual conference We are requesting to attend the Minnesota Recreational Sports Federation Annual Conference and Board Meetings held at the Hilton in Minneapolis on March 25 & 26. This is a budgeted item. klm (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: —MARCH 21 1983 — — — — — — — TO: MAYOR AND CITY COUNCIL FROM: RALPH NEUMANN ---- ---------- ------------- - - - - -- SUBJECT: ADVANCED WATER SCHOOL Request is being made for Dick Ebert to attend a Advanced Water Operator's school April 26 -28, 1983. This is a budgeted item. F---------------------- WATER OPERATOR SCHOOLS Registration Form ADDRESS R +. STATE ZIP CODE 5,,3�� PHONE EMPLOYER C—) � la. 4+ , I will attend: Basic School, April 5 -7, 1983 'Af Advanced School, April 26 -28, 1983 Thunderbird Motel, Bloomington, MN _ Thunderbird Motel, Bloomington, MN Please enclose the $45 fee for the school. Make check payable to the North Central Section AWWA. Registration at the door will be $50. To preregister mail this form to: Section of Water Supply E General Engineering, Minnesota Department of Health, P.O. Box 9441, Minneapolis, MN 55440. G OAa DfApp t 46 TO UlfEnA5, Roy Clabo gas serveb toe Cify well as a member of foe Senior Abviso" Soarb for toe pas£ two (z) years; unIZEAS, saib Roy Clabo oas serveb foitofullg anb biligenflg giving of ois time anb talents towarb foe euricomenf of foe C"N, NOW TFEREFORE, SE IT RESOLVED Ry THE CITY COUNCIL OF THE CITY OF HuTCHINSON, MINNTSOTA: THAT, beep appreciation is oerebg expresseb to Roy Clabo for ois afore - menfioneb services anb toe gratitnbe of Hufcoinson aub toe citizens foereof is oerebg expresseb. Abopfeb by foe MIJ Council Jots 8t6 bay of Marco, 1983- n r 0 ott ofA,pp4LAL�g�tt�� �o NHEREAS, f6e Reverenb Jo$a Longleg §as serveb f4 City well as a member of fgje Senior Abvisory Soarb for ffje past two (2) years; UKRFAS, saib Reverenb Jogju longley $as serveb faiffifullg aab biligenfly giving of fjis time anb talents fowarb f §e enricfjmenf of ffje C£fy, NOW THEREFORE, SF IT RIE50LVID SY THE CITY COIMCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, beep appreciafion is $ereby expresseb to tfje Reverenb Jofjn Longleg for his aforemenfioneb services aub ffje graf£iabe of Ratcfjiuson aub f$e cif£zens fQereof is fjereby expresseb. Abopfeb by ffje Ctfy Council ffjis U6 bag of Marc$, 1983- W —j-, • RESOLUTION N0. 7350 a CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE I DEPT. BUDGET VENDOR Brooms 1,392.0 Back -up for New Sweeper Street Yes MacQueen Equip- ment Co. The following items were authorized due to an emergency need: ITEM Date Approved: Motion made by: Seconded by: COST PURPOSE I DEPT. IBUDGET I VENDOR Resolution submitted for Council action by: 6 -c. 0 0 RESOLUTION NO. 7351 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST STATE FEDERAL SAVINGS AND LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, the First State Federal Savings and Loan Association of Hutchinson, a duly designated depository of the City, has requested the release of the follow- ing securities: FHLMC - 16.25% $ 971,427.00 FHLMC - Cert. #160000010052056 77,275.00 11160000010052057 75,241.00 11160000010052060 75,241.00 11160000010052061 75,241.00 11160000010080327 49,391.00 11160000010080328 49,391.00 11160000010080329 49,391.00 #160000010080330 49,391.00 11160000010080331 49,391.00 11160000010102264 206,691.00 11170000000011298 215,861.00 $1,943,932.00 which have heretofore been pledged as collateral security for the account of the City with such depository. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First State Federal Savings and Loan Association of Hutchinson, Minnesota. Adopted by the City Council this 8th day of March, 1983. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor 9t V1 r 0 PUBLICATION NO. ORDINANCE NO. 3/83 AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS: Lots 9 and 10, Block 12, South � of the City of Hutchinson. THE CITY OF HUTCHINSON DOES ORDAIN: WHEREAS, the City of Hutchinson on February 14, 1983, received from Mr. Emmet McCormick and the Citizens Bank and Trust Co. a combined offer to purchase municipal property legally described as Lots 9 and 10, Block 12, South z of the City of Hutchinson, and WHEREAS, the proposed purchase price of Two Hundred Five Thousand Dollars exceeded the property's appraised value, and WHEREAS, the Hutchinson City Council has determined that it is advantageous to dispose of said property, and WHEREAS, the Hutchinson City Council did on February 14, 1983, unanimously accept the offer made by Mr. Emmet McCormick and the Citizens Bank and Trust Co. and did unanimously authorize the Mayor and City Clerk of the City of Hutchinson to execute any documents necessary to effect transfer of title in accordance with the terms of said offer, NOW, THEREFORE: THE CITY OF HUTCHINSON HEREBY ratifies the action taken by the City Council of the City of Hutchinson on February 14, 1983, and by this Ordinance does sell and convey all right, title and interest it may hold in that certain piece of property legally 6--A& t described as Lots 9 and 10, Block 12, South 1� of the City of Hutchinson to Emmet McCormick and the Citizens Bank and Trust Co., to each an undivided one —half interest, in exchange for the sum of Two Hundred Five Thousand Dollars. Adopted by the City Council this day of March, 1983. James G. DeMeyer, Mayor ATTEST: Gary D. Plotz I _.,#� (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: March 2, 1983 TO: Mayor and City Council FROM: Building Official RE: February 1983 Building Report Attached is the February 1983 Report of Building Permits Issued and Local Public Construction. There was 1 Sign Permit, 1 Mobile Home Permit, and 16 Building Permits; for a total of 18 permits issued during the month of February, with a construction evaluation of $1,098,099.00. HP /pv attachment Homer Pittman Building Official 7Q. Aft M05433 AM O.M.R. Nn . nr;manne: a r.,,,,: FORM C -404 Period in which 17 -6 -011 permits issued FEBRUARY 1983 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. DEPARTMENT OF COMMERCE BUREAU of THE CENSUS REPORT OF BUILDING OR ZONING (Please correct any errors in name or address) PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6103500 41 9 9999 085 8 81 26 0 2730 CENSUS USE ONLY HOMER PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON MN 55350 Has the geographic coverage of this permit system changed during this period? F-1 No [:] Yes — Explain in comments If no permits were issued during this Bureou of the Census MAIL THIS Please read theinstructions before period, enter (X) to box and return form ____� ❑ 1201 East Tenth Street COPY TO completing form. For further help, f Jeffersonville, Ind. 47132 call collect (301) 763 -7244. IN Section I — NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND Item N0' Number Valuation of Number valuation of MOBILE HOMES construction construction Buildings Housing Buildings Housing (a) (bl u 1 sg lc) (Omit cents) (d) (e) upfts 1/ (Omlt(c�nts) B One- family houses, detached 101 1 1 55,474 One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 1 1 55,474 Mobile homes 112 1 1 1 - - - - -- Section II — NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Item No Number Valuation of Number Valuation of BUILDINGS construction (Omit cents) construction (Omit cents) Buildings Rooms I Buildin s H Roms (a) (b) (c) (d) (e) (f) (g) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED BUILDINGS Iteem Number Valuation of Number Valuation of Buildings Housing units Buildings Housing units construction (Omit cents) construction (Omit cents) (a) (b) (c) (d) (e) (f) g� Amusement and recreational buildings 318 Churches and other religious buildings 319 Industrial buildings 320 Parking garages (open to general public) 321 Service stations and repair garages 322, _ Hospitals and other institutional buildings 323 _ Office, bank, and professional buildings 324 1 349 224 Public works and utilities buildings 325 _ Schools and other educational buildings 326 Stores and other mercantile buildings 327 _ Other nonresidential buildings 328 's Structures other than buildings 329 Iiji0ill . :+ n Section IV — ADDIT IONS AND I ALTERATIONS c: An increase in the number of housing v, .. units (in the housing units column, o H enter only the number of additional 'z v units) 433 s No change in the number of H housing units 4 7 14.166 1 v° A decrease in the number of housing units (in the housing units column, m w enter only the number of decreased or m units) 435 Residential garages and carports (attached and detached) 436 All other buildings and structures 437 6 14.235 PLEASE CONTINUE ON REVERSE SIDE 44 - r a Section V - CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of Item Buildings Housing units guildin s g Housing units No. construction (Omit cents) construction (Omit cents) la) (b) (c) (d) (e) (0 (g) Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI - DEMOLITIONS AND RAZING OF BUILDINGS One- family buildings attached >.. and detached 645 * Two- family buildings 646 t y Three- and four - family buildings 6474_ Five -or -more family buildings 648`.. All other buildings and structures 649 -: Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at $500,000 or more entered in sections I through V. Item No. from Name and address of Ownership Valuation of Number of Number Sec. Description owner or builder Mark (X) construction housing of I -V one (Omit cents) units buildings (a) lb) (c) (d) (e) (f) (g) Kind of building Combination Office $ Hutchinson _S&L Rehab ®Private Stores _$_Other Merchan_- Limited Partnership siteaddress the Bldgs. -Mac-- ❑Public 327 101 So. Main St. Hwy. 7 West .$665,000 0 1 Kind of building HUTchinson, MN ________________ _ _ _ _ _ __ ❑Private ______ Site address __ ❑Public Kind of building ----------------- ❑Private Site address _ ❑ Public Kind of building ------------------------ E] Private --- ------- - -- siteaddress ----- --- - -- - -- - _- -__ -_- ❑Public *Kind of building - -- ❑ Private site ___ __ ___________ ❑Public Kind of building ___________ ❑Private Site address ------------------------ E] Public Kind of building -------------- -- - - -- E] Private --------------- - -- -- Site address ❑ Public Kind of building __ ___ _____ ____ ❑Private __________ _ _ _ _ __ -Site -address _______________________ ❑Public Kind of building - -- --- --- -- - -- - --- ❑Private --------------- - - - -- siteaddress ---- --------- -- -- - -- --- ❑Public Comments Name of person to contact regarding this report Telephone Homer Pittman Area code Number Extension Title Building Official 612 587 -5151 210 FORM C.4U4 (7 661 ) 9 0 BURNS MANOR MUNICIPAL NURSING HOME Minutes - January 1982 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, January 20, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present. A motion was made by Esther Kuehl and seconded by Gloria Dansereau to accept the minutes as read. Motion carried. A motion was made by Eldred Miller and seconded by Larry Graf to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. Old Business: Reduction in Medical Assistance payment to Burns Manor "All medical assistance payments for services provided from January 1, through June 30, 1983 will be reduced by 4%C' A legal interpreta- tion on the amount to be put in escrow for private pay rate during the 4% payment reduction is not available at this time (L.T.C. #29- January 1983). PERA law applies to all PERA members. First full pay period after December 28, 1982, each employee's deductions for PERA will increase by 2 %. The law ends with the last full pay period before January 1, 1984. Health Planning & Resources, Inc. will meet with the Hospital and Burns Manor Board of Directors, February 15, 1983, at 7:30 p.m. Burns Manor patients are not eligible for rent credit refunds for rent paid in 1982. Only patients of for - profit homes are eligible. The bill from James Schaefer, City Attorney, for legal services concerning Alma Schultz, will not be honored. It is included in his salary form the City of Hutchinson. A motion was made by Keith Duehn and seconded by Esther Kuehl, the storm policy shall remain as it has been in previous years. Employee's salary is paid from the time the employee punches in until the time the employee punches out. Pop and food will be provided. David Jensen gave the monthly financial report and the 1982 year end report. Page 2 January Minutes 1982 Bids for the Small Transit Type Motor Coach were opened at 1:00 p.m. by Les Linder, President, and were presented to the Board of Directors. Southwest Bus Sales, Inc. - Wigen, Hutchinson, Minn. - $23,892.00, 40 gallon gas tank per specifications. Body Warranty: Five (5) years or 50,000 miles. Blue Bird - Schwanke, Hutchinson, Minn. - $23,737.00, 32 gallon gas tank. 40 gallon on specs. Body Warranty: Not in writing on bid. Dave Gross, sales representative, was present at the bid opening and stated that the warranty is 12,000 miles or one (1) year. A motion by Esther Kuehl to recommend to the City Council to accept the bid of Southwest Bus Sales, Inc. because of the gas tank size specifications being met and the 50,000 miles warranty. Motion seconded by Gloria Dansereau. All present voted Aye. Motion carried. Mike Carls had returned to his teaching duties and was not present to vote. Burns Manor Stationery Auditing firm of Thorsen, Campbell, Rolando & Lehne will be at Burns Manor the beginning of February. There being no further business, a motion was made by Keith Duehn and seconded by Esther Kuehl, meeting was adjourned. Motion carried. The Burns Manor Board of Directors will meet Thursday, February 24, 1983 at noon, in the Annex Sun Porch at Burns Manor Municipal Nursing Home. Respectfully Submitted: Ma is J. ier, Secretary ATTEST: Leslie L. Linder, President 46 0 1 HUTCHINSON COMMUNITY HOSPITAL / ANNUAL BOARD OF DIRECTORS MEETING - January 18, 1983 Small Conference Room - 5:15 PM Present: Rolly Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Dave Doelger, Trustee; Buell Fogg, Trustee; Dr. George Gordon, Chief of Staff Absent: Virgil Goebel, Trustee; Ken Gruenbagen, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Executive Secretary Prior to the meeting, Ms. Jan Conner (Medical Records Department Head) presented a sample of medical audits conducted at Hutchinson Community Hospital. She discussed the procedure followed by physicians when reviewing patient charts for incidents that have occurred. Future audits will be presented to the governing board for final acceptance, as required by J CAI. President Balke called the meeting to order at 6:05 PM. Statistical Report: Ms. Conner presented the statistical report for the month of December. Graves noted that this detailed report is in the same form as he gets every month and is summarized in the recap regularly given to the board members. He remarked that admissions are down (generally) for all doctors. Minutes of Past Meetings. Motion was made by Ewald to approve the minutes of the December 8, 1982, special Board of Directors meeting. Motion was seconded by Fogg. All were in favor. Motion passed. Motion was made by Doelger to approve the minutes of the December 21, 1982, regular Board of Directors meeting. Motion was seconded by Mullan. All were in favor. Motion passed. Medical Staff Meeting Minutes. Dr. Gordon presented the Medical Staff meeting minutes. He discussed with the board the proposed changes in the OB visiting hour policy and a new policy for oxygen use in the nursery. Also discussed was handling of physician call for the Mental Health Unit. Dr. Peterson has withdrawn from the call program, and Dr. Fluegel will be taking Dr. Peterson's medical call as well as his own psychiatric call time. Balke asked that the board be kept informed of any changes in the MHU call program as they are made. Dr. Gordon noted the expected demand for outpatient surgeries by patients and insurance companies. Dr. Remucal is studying this area for future direction. Medical Staff Meeting Minutes (continued) The board also discussed the possibility of recruiting an orthopedist or back -up surgeon for Remucal. The concensus of opinion was that the board would be willing to make an arrangement with the Hutchinson Medical Center to share expenses for recruiting services to bring such a person to Hutchinson. Graves said he would meet with Jim Schaefer, the hospital's attorney, to discuss the legality of sharing expenses before the board meets with the Medical Staff to discuss recruitment. New Business A. Medical Staff Appointments. Staff applications for appointment to the hospital Medical Staff were presented. Following discussion: Motion was made by Fogg to approve the appointment of Dr. Thomas Reynolds to the Consulting Staff and Dr. Sam Scholl to the Allied Health Staff of Hutchinson Community Hospital. Motion was seconded by Ewald. All were in favor. Motion passed. B. Medical Staff Reappointments. Staff reapplications for the next year were presented. Following discussion: Motion was made by Fogg to approve the following staff reappointments: Active Staff: George R. Gordon, MD; H. Cris Remucal, MD Consulting Staff: Stephen Larkin, MD; Elmer Lippmann, Jr., MD; Michael Paparella, MD Allied Health Staff: John Hassinger Motion was seconded by Ewald. All were in favor. Motion passed. C. Medical Audits. Medical audits were presented and discussed as previously noted. D. OB Visiting Hours. Dr. Gordon presented proposed changes in the OB visiting hours to the board. An ad hoc committee, of which Dr. Gordon is a member, made the recommendation that visitors be allowed to see the mother in her room and that grandparents and siblings be allowed to hold the baby in the mother's room. Following discussion: Motion was made by Mullan to approve changes in OB visiting hours to include visitors allowed in mother's room and allow grandparents and siblings to hold the baby in the mother's room during half -hour visits prior to public visiting hours. Motion was seconded by Doelger. All were in favor. Motion passed. -2- i • D. OB Visiting Hours (continued) Further discussion on half -hour visitation by siblings and grandparents took place. Ewald felt that the time constraint was restrictive. Gordon explained that this was meant as a guideline and that exceptions are allowed. Ewald recommended that the hours restriction be reviewed by the ad hoc committee in sic months and a report be made to the board. E. Election of Officers. Election of officers was postponed until the February meeting. A nominating committee consisting of Holly Balke and Ken Gruenhagen will meet to come up with a slate of officers to be voted upon. F. Planning for the Elderly. Graves informed the board of the need for a short board meeting in February prior to the planned 7;00 PM meeting with Patti McCullough, Burns Manor, and the City Administrator and mayor to further discuss City Council involvement in the planning process. Graves said that a lot of interest has been generated on the state level in the city's involvement in this plan because community planning is dovetailing into county planning; county planning is dovetailing into tri-- county planning, etc. The joint meeting with Ms. McCullough will take place February 15, 1983, at 7:00 PM in the large conference room. Accounts Payable. The accounts payable listing was submitted for approval. Following discussion: Motion was made by Doelger to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $531,853.58. Motion was seconded by Fogg. All were in favor. Motion passed. Financial Statements. Rosenow presented the financial statements and discussed adjustments, vacation accrual, and inventory. Comment was heard about the intraocular lens inventory (big inventory due to numerous sizes needed). Mental Health Unit Report. Graves presented the Director of Mental Health Dnit report. $108,000 was made last year; perhaps next year will be rough, but rate adjustments should offset any problems. Rosenow reported that the day treatment program is going well because patients have stayed on with the staff for treatment. Director of Nursing Services and Education Coordinator Reports. The reports were presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Other 1. Rosenow presented the capitalization policy for proposed changes. ( On our auditor's recommendation, he asked the board to change the current asset depreciation limits from less than $100 or less than $200 in quanitity to $500 in both cases. Following discussion: -3- I Other (continued) Motion was made by Mullan to change the capitalization J policy asset depreciation limits to $500, retroactive to 1/1/82. Motion was seconded by Ewald. All were in favor. Motion passed. Adjournment. Motion was made by Fogg to adjourn the meeting. Motion was seconded by Ewald. All were in favor. Motion passed. Meeting was adjourned at 8:15 PM. Respectfully submitted, Laui4ie Hulkonen Norah Mullan Recording Secretary Secretary LH -4- HU70iINSON CDVMUJITY HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES January, 1983 CURRENT PERIOD 239,521 211,294 28,227 39,090 53,154 (14,064) 246,979 226,681 20,298 525,590 491,129 34,461 (24,643) (31,939) 7,296 Daily Hospital Service Medical Nursing Units Mental Health Unit Ancillary Cross Patient Revenue Less: Discounts & Allowances 500,947 459,190 41,757 Net Patient Revenue 9,260 6,727 2,533 510,207 465,917 44,290 229,225 240,801 (11,576) 41,217 43,627 (2,410) +,497 15,847 650 3,733 8,700 33 11,561 10,895 666 40,535 45,189 (4,654) 17,591 17,755 (164) 4,071 6,871 (2,800) 2,992 2,240 752 2,263 2,578 (315) 2,549 2,237 312 15,833 14,549 1,284 4,465 7,810 (3,345) Other Operating Revenue Total Operating Revenue Salaries Errployee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Bguipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses YEAR -TO -DATE ACTUAL BUDGET SAW 1 239,521 211,294 28,22: 39,090 53,154 (14,061 246,979 226,681 20,29. 525,590 491,129 34,46' (24,643) (31,939) 7,29- 16,497 15,847 65t 500,947 459,190 41,75, 9,260 6,727 2,53' 40,535 45,189 (4,65/ 510,207 465,917 44,291 229,225 240,801 (11,57 41,217 43,627 (2,41, 16,497 15,847 65t 8,733 8,700 3 -_ 11,561 10,895 66- 40,535 45,189 (4,65/ 17,591 17,755 (161 4,071 6,871 (2,801 2,992 2,240 75= 2,263 2,578 (31_ 2,549 2,237 31` 15,833 14,549 1,28! 4.465 7,810 (3,34` .397,532 419,099 (21,567) Total Operating Expense 397,532 419,099 (21,561 112,675 46,818 65,857 Operating Incare Add (Deduct) Non- Operating Revenue/Expense (13,212) (13,212) -- Price - Level Depreciation 99,463 33,606 65,857 Net Inccne 112,675 46,818 65,8' (13,212) (13,212) - -- 99,463 33,606 _ 65,85. • 45 LIBRARY SQUARE • A CO- PARTNERSHIP HUTCHINSON, MINNESOTA City Council City of Hutchinson, Minnesota Gentlemen, Partnership of: John Korngiebel DuWayne Peterson Bev. Piehl Chad Piehl March 4, 1983 This letter is to inform and express information regarding the renovation and development of 45 Library Square project located at the " Bretzke Building," 45 Washington Avenue East. The building has been purchased as of March 1, 1983 and plans are being drain and developed for the renovation. The total rental area is expected to be i2,000 square feet. We are in the process of working out financial details for the renovation. A request will be made to use Industrial Development Mortgage Notes, which needs the approval of the Council. Along with our development of this project, we wish to discuss the "garage" portion of the Bretzke property which the City has purchased. To that end, we request that the city remove this garage building to be used as parking along with the area adjacent to the north and running east to west from Hassen Street to the alley. We believe that this garage building should be removed for the reasons shown on the attached listing. This project is being developed with local investors and we plan to use local contractors for construction and materials to the extent practicable. We expect the completed project to be a fine addition to the City of Hutchinson. Thank you for your consideration. 45 Library Square By C�« -a/ /-111:2�4artner CBP /sal Enclosure REASONS FOR DEMOLITION OF GARAGE PROPERTY 1) The original purpose and intent was for downtown parking. 2) The garage is a separate building and can be demolished with relative ease. The lowest cost would be demolition during the construction of the adjacent parking lot. 3) The University of Minnesota proposed a design for the property showing the removal of the garage building and the usage of the parking lot as a center of activity of the Northeast section of downtown. 4) The removal of this building greatly enhances the adaptability of the property to parking by providing approximately 12 more spaces, bringing the total to 53, a 20% increase. 5) The existing garage probably is not suitable in its current state and significant renovation would be required in addition to: a. water - running through the property we purchased to the garage b. electricity needing to be sized up and put underground - under the parking lot on Lot 3 C. gas easements necessary across Lot 3 to our building and exterior meters placed on garage building for both buildings 6) The existance of a common wall and agreement between the City owned property on Lot 3 and our building on Lot 4. 9 • 7 .. I j p5mr I �I - a '7 75 G1�rLvetiT WASHINGTON AVENUE 1 '5,*rzy f ;c a qh= � V f �LiY MEMORANDUM TO THE CITY OF HUTCHINSON. REGARDING CAMEO CLEANERS At the last city council meeting on February 22, 1983, Vice -Mayor Ken Gruenhagen proposed that the 5 -stall garage located on the Bretzke site and recently purchased by the city be sold to Pat Smith at its appraised value of $27,500. As the council is aware, Cameo's lease expires December 1, 1983, at which time Cameo will have to vacate the premises occupied by them. As previously discussed with the council, this vacation by Cameo without a suitable site in which to relocate and without some financial assistance will work an extreme financial hardship on Pat Smith and his family. Clearly this awkward financial position of Mr. Smith does not appear to be the fault of the City of Hutchinson. In order to expedite the downtown parking program in what appears to be the most critical area, i.e. the Plowman site, Pat would propose that Cameo vacate the building May 1, 1983 in exchange for payment in kind such as labor, materials, equipment or assistance in physically moving his equipment to a new suitable site and /or the payment of a sum of money for early vacation. The advantage of this proposal to the City of Hutchinson would be several fold. Firstly and foremost, the -I- af — 11117 city would be able to implement the parking program almost immediately. For example, if Cameo vacated December 1, 1983, it would be extremely difficult for a contractor to demolish the premises and prepare the site for actual parking until May of 1984. Secondly, the business and individuals being assessed and carrying the tax burden would recognize immediate parking benefits. Additionally, the taxpayer and the community as a whole would receive what they are paying for on time. Thirdly, the city would be eliminating one legal argument of any existing parking appellant; that is, "taxation without benefit ". Fourthly, the general objective of the parking program is to promote downtown development and growth and not the elimination of a viable business. With respect to payment of certain funds to Pat Smith, any such sum would have to be predicated on early vacation. For example, assuming no early vacation, the city can hardly produce parking until 1984. Effectively, the city has paid for the property (assumed to be $125,000) and has lost a benefit to the community of a twelve -month period. Assuming a 9% interest rate over a twelve -month span, this loss of benefit amounts to $11,250. Moreover, it is Pat's position that the city will in fact receive a direct and compensable benefit by his agreement to vacate the premises occupied by him at an early date. -2- At the last city council meeting, some figures concerning relocation and upgrading of the proposed site were discussed. I have attached to this Memorandum plumbing, electrical and remodeling estimates so that we can deal with some firmer figures. In summary, we would propose that Pat purchase the 5 -stall site from the city for the sum of $27,500 to be paid in monthly contract for deed installments in the amount of $247.43 over a period of five years, at which time a balloon payment would fall due. In calculating the monthly payment, I have assumed a 20 -year amortization schedule at 9%. Respectfully submitted, 'l� R ger L. Gilmer Gilmer Law Office 95 2nd Ave. S.E. Hutchinson, MN 55350 Ph: (612) 587 -3757 -3- (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 3, 1983 Hutchinson City Council RE: Highway right -of -way reconveyance in Block 14 Northhalf of the City of Hutchinson Dear Councilmen: At the last council meeting, I was asked to investigate the city's right of access to Highway 7 from the property to be conveyed from the State of Minnesota to the City of Hutchinson. The conveyance itself restricts access to Highway 7 except that access shall be permitted at two points along the southeasterly and westerly borders. I would suggest that Marlow examine the proposed points of access to determine if they would be sufficient for the city's needs. The City would still have to apply for a permit to construct an entryway onto Highway 7. This permit would be obtained from the State District Eight office in Willmar. Since the State District Eight Regional Office recommended the two proposed entry points to the Department of Transportation, I would anticipate that there would be little difficulty in obtaining such permits. Hopefully this answers any questions you might have concerning access to Highway 7 from this parcel of property. Sincerely yours, s�AEFER LAW OF ICE JHS :dip James H. Schaefer Hutchinson City Attorney ff ^ -/. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor S City Council FROM: Bruce Ericson, Parks 6 Recreation Director DATE: March 1, 1983 SUBJECT: Bid on Mower 6 Snowblower The bid opening for the combination mower - snowblower took place Monday, February 28th with one bid received. The bid was from Min- nesota Toro, Inc, for the amount of $11,855. This machine meets all the specifications and can be serviced locally. This is a budgeted item through the motor pool on their replacement schedule. It is my recommendation that we accept the bid from Minnesota Toro, Inc. klm cc: Ralph Neumann 6 0 BID TABULATION CITY OF HUTCHINSON PROJECT Mower and Snowblower (Park Dept.) DATE February 28 1983 - 2:00 P.M. BIDDER SURETY AMOUNT DELIVERY MN Toro, Inc. Within Minneapolis, MN $11,855.00 30 Days RESOLUTION NO. 7345 RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREET WHEREAS, it appears to the City Council of the City of Hutchinson, Minnesota that the street hereinafter described should be designated a Municipal State Aid Street under the provisions of Minnesota Laws of 1967, Chapter 162. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson, that the street described as follows, to -wit: Fifth Avenue Northeast from Trunk Highway Number 15 (Main Street North) to Trunk Highway Number 7 (Park Avenue), 0.48 of a mile, be, and hereby is established, located and designated a Municipal State Aid Street of said City, subject to approval of the Commissioner of the Department of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of the Minnesota Department of Transportation for his consideration, and that upon his approval of the designation of said street or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Hutchinson, to be numbered and known as Municipal State Aid Street No. 121. Adopted this 8th day of March , 1983. ATTEST: Cl RESOLUTION NO. 7346 RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREET WHEREAS, it appears to the City Council of the City of Hutchinson, Minnesota, that the street hereinafter described should be designated a Municipal State Aid Street under the provisions of Minnesota Laws of 1967, Chapter 162. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson, that the street described as follows, to -wit: School Road North from Trunk Highways Number 7 and 22 to County State Aid Highway No. 12, 0.82 of a mile, be and hereby is established, located and designated a Municipal State Aid Street of said City, subject to approval of the Commissioner of the Department of Transportation of the State of Minnesota. BE IF FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of the Minnesota Department of Transportation for his consideration, and that upon his approval of the designation of said street or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Hutchinson, to be numbered and known as Municipal State Aid Street No. 122. Adopted this 8th day of March , 1983. ATTEST: ty RESOLUTION NO. 7347 RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREET WHEREAS, it appears to the City Council of the City of Hutchinson, Minnesota, that the street hereinafter described should be designated a Municipal State Aid Street under the provisions of Minnesota Laws of 1967, Chapter 162. NOW THEREFORE, BE IT RESOLVED, by the City Council_ of the City of Hutchinson, that the street described as follows, to -wit: California Street from Trunk Highways Number 7 and 22 to School Road North, O.S6 of a mile, be and hereby is established, located and designated a Municipal State Aid Street of said City, sub;ect to approval of the Commissioner of the Department of Transportation of the State of Minnesota. BE IF FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of the Minnesota Department of Transportation for his consideration, and that upon his approval of the designation of said street or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Hutchinson, to be numbered and known as Municipal State Aid Street No. 123. Adopted this 8th day of March 1983. ATTEST: ty Mayor S -G, ..- �ues'.ion❑ l o r• Lhe ; i t,y 1:011110i l r, -Ahy aren't other city properties being offered for sale such as: - The old fire hall, the hole in the hill, and lots purchased and not accepted by the parking program? ?. As of today the Old Armory dosen't have to meet the handicap codes for recreational use. Why have the handicap items been made such an issue? 3. Who recomended that the Old Armory be put up for sale? (List names) 4. Why is the Old Armory being sold? 5. If the Old Armory is sold, could the ordinance be drafted to include: A. The city will never re- purchase the Old Armory.Property. 0, ti, 9rVA i4d to pay the $9B, 000.00 B. Could the proceeds be de ter commitment on the new armory? c. Could the remaining balance of the proceeds be divided equally between the library anda new recreational facility? 6. Why don't you as a A ty council inform the general public via The Hutchinson Leader, that the real estate taxes 5,1 generated from the Old Armoryrwill not go to the City, School% District, and County. These taxes will go into the tax increment fund for the benefit of Downtown Hutchinson. We feel that the community has a right to be informed. Pat Mikulecky Tom Stibal Gayle Wick Helga Neilson Jam, 0 0 M E M O R A N D U M DATE: March 4, 1983 TO: Mayor and City Council FROM: —Gary D.— Plotz, City Administrator --------------- - -- SUBJECT: Independent Review of Insurance Coverages -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Inasmuch as our insurance policies have not been reviewed in detail by an independent consultant since 1978, we recommend the process be initiated at this time as our policies become due July 1, 1983. I have researched various independent consultants that specialize with such insurance reviews. At the same time, the School District has been conducting a similar investigation of consultants. I have come to the conclusion that the firm we are recommending is very qual- ified. The School Board has likewise already come to this conclusion and has already employed the same firm we are recommending. The cost of this study will be spread proportionately between the four enti- ties. It is our feeling that the respective costs of this service will be more than offset by the potential savings in premium and /or proper coverages. /ms ?-It (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE; _ February 16, 1983 _ _ _ _ TO: Mayor and City Council _ _ _ _ _ _ _ _ _ _ FROM% Gary D. Plotz and Marlow V. Priebe -------------------------- _ ----- SUBJECT: Annual Minnesota Planning Conference - _ _ _ Attached is a copy of the brochure for the Annual Minnesota Planning Con- ference, March 21 -22, 1983. We respectfully request your approval to attend. This is a budgeted item. /ms Attachment x t The Annual Conference of Citizen and Professional Planners March 20 -22, 1983 Holiday Inn - Duluth Co- sponsored by: Minnesota Chapter, American Planning Association and the Minnesota Planning Association INTRODUCTION An important element in creating a desirable community is the relationship that is developed between the residents of the community and the planner employed by the community. The planner seeks to learn about the goals and ambitions of a community, information that only the residents can give. Both, then, can move to explore alternative means of implementation. The 1983 Minnesota Planning Conference recognizes the importance of that relationship, and has as its theme "Partners in Planning: The Annual Conference of Citizen and Professional Planners" Sessions have been created which allow the exploration of this relationship, and others, which focus on specialized planning concerns. Mobile tours, crackerbarrel sessions, and general session speakers, together with the workshop and skill sessions, ensure opportunities for citizens and professionals to learn from each other. Tom Campbell, Conference Chair WHO SHOULD ATTEND Planning commission members, elected officials, township officers, zoning administrators, planners, local government staff, planning students, members of citizen groups, ANYONE CONCERNED WITH RESPONSIBLE PLANNING AND LAND USE. CONFERENCE HIGHLIGHTS Sunday Evening Reception Top off your evening with this festive conference event at Duluth's old Union Depot! At the turn of the century, the Duluth Union Depot saw thousands of immigrants depart from trains and make their way to a new life in the head of the lake region. Today, that same depot, now listed as a national historic site, contains the Lake Superior Museum of Transportation, acclaimed for possessing one of the finest collections of historic railroad equipment in the country. NOT TO BE MISSED! Mobile Tours The City of Duluth will becomea "learning laboratory" with a variety of mobile tours scheduled during the three days of the conference. Those interested can choose to tour a neighborhood residential rehabilitation area, view downtown development via the skywalk system or visit the Western Lake Superior Sanitary District Advanced Wastewater Treatment Facility. A tour of "recreational planning" will be offered if enough interest is shown (indicate on registration form). Check conference schedule for details! Special Workshops The Conference Committee is pleased to bring June Spencer to Minnesota to lead one of her highly - acclaimed workshops as part of the program agenda. The topic, Negotiating Strategies for Citizen and Professional Planners, will be valuable for all conference attendees! In addition, a workshop titled Staying Out of Court on Planning Et Zoning Matters: Procedural Due Process will provide conference participants with practical tips on ways to avoid errors in due process. An entertaining and informative mock hearing will be featured. These workshops are limited to those pre- registered and require a small separate registration fee. See conference brochure for complete description and details. Attention Students[ Association sponsors have made certain that student interests are well represented throughout this year's program. Make special note of the student reception on Sunday evening and student housing and registration fee information! Annual Meeting Both sponsoring organizations have special events scheduled for members and friends. Annual meetings will be held Sunday evening and a joint Awards Luncheon on Monday will highlight outstanding accomplishments in the field. In addition, both organizations will hold board meetings over breakfast. Check conference schedule for details. 41 N MONDAY, MARCH 21 Conference Begins 7:30 - 9:00 a.m. MnAPA Board Breakfast Meeting 1030-12:00 Committee Meetings (call GTS to schedule) 8:00 Registration Opens 9:00 - 10:15 Welcome and Introduction Micro Applications" KEYNOTE: "Planning for Minnesota" 12:05 - 1:25 Speaker to be Announced 10:15 - 10:30 Refreshment Break 10:30 a.m.- FOUR CONCURRENT TRACKS 4:45 p.m. (Choose One) 1:30 - 3:00 4B. "Computers Et Planning - I. LAND USE CONCERNS Data Banks/ Resources" 10:30 - 12:00 1A. "Zoning Update" ( "hands -on" demonstra- Ian Ball 3:00 - 3:15 12:05 - 1:25 Lunch Break (see details 3:15 - 4:45 elsewhere in brochure) Al Robinette 1:30 - 3:00 1B. "Recreational Planning Richard Lichty - Issues and Perspectives" Eric Blank 3:00 - 3:15 Refeshment Break Louis Jambois Randy Lasky 3:15 - 4:45 4C. "Energy and Local Bob Reichert Planning" 3:00 - 3:15 Refreshment Break Mary Lesch- Gormley 3:15 -4:45 1C. "Legislative/ Legal Update" Gunnar Isberg Duke Addicks Janice Thompson Bruce Malkerson II. HOW TO IMPACT THE PLANNING PROCESS 1030-12:00 2A. "Citizen as Planner" Cynthia Albright 10:30 - 12:00 4A. "Computers Et Planning - Fred Witzig Micro Applications" Warren Youngdahl 12:05 - 1:25 Lunch Break (see details elsewhere inbrochure) 1:30 - 3:00 2B. "Metro Land Planning Act elsewhere in brochure) Study - Implications for 1:30 - 3:00 4B. "Computers Et Planning - Good Planning Practice" Data Banks/ Resources" John Bryson ( "hands -on" demonstra- Bob Einsweiler 3:00 - 3:15 Refreshment Break 3:15 - 4:45 2C. "Using Cable for Local Al Robinette Communications" Richard Lichty Adrian Herbst 12:05 - 1:25 p.m. III. tUUNUMII; UtVLLUVMtN I 10:30 - 12:00 3A. "Financial Tools" Dick Loraas Mike Martin 12:05 - 1:25 Lunch Break (see details elsewhere in brochure) 1:30 - 3:00 3B. "Case Studies" 1. Grand Rapids Tom Mullins 2. Moose Lake John Brown Mary Durward 3. To be Announced 3:00 - 3:15 Refreshment Break 6:15 3:15 - 4:45 3C. "Timely Natural Resource Issues" John Chell Gordon Heitke Vern Reinert p.m. CRACKERBARREL SESSION Small Group Discussions & Wine /Cheese Reception Here's an excellent opportunity to explore some key planning issues and timely topics with others sharing similar concerns: • Student Presentations • Lobbying • Comprehensive Planning • Introduction to American Institute of Certified Planners • Water Management Planning • Ways of Promoting Women and Minority Business Participation in Community Development • Other specialized topics to be announced (Interested in convening a topic for discussion? Call Barb Peterson at GTS for detailsl ) Dinner On Your Own IITUESDAY, MARCH 22 t { 4t IV. SPECIALIZED PLANNING TOPICS 7:30 - 9:00 a.m. MPA Board Breakfast Meeting Joint Editorial Board Breakfast Meeting '. 10:30 - 12:00 4A. "Computers Et Planning - Committee Meetings (call GTS to schedule) - Micro Applications" Dick Isle 9:00 - 11;00 V. CONCURRENT SKILL SESSIONS (Choose One) 12:05 - 1:25 Lunch Break (see details 5A. "Alternatives for Public Service elsewhere in brochure) Financing and Delivery" 1:30 - 3:00 4B. "Computers Et Planning - Marianne Curry Data Banks/ Resources" Peter Hames ( "hands -on" demonstra- June Spencer - tions) Dick Little, participating moderator Maxine Dotseth Sue Laxdal, facilitator - Al Robinette John Walley, facilitator Richard Lichty 5B. "The Successful Planning Consultant: , Tips on Establishing and Managing 3:00 - 3:15 Refeshment Break Your Agency" Tom Hatcher 3:15 - 4:45 4C. "Energy and Local 5C. "Developing Informed Consent: How Planning" to Solve Tough Public Sector Mary Lesch- Gormley Problems When There is no Win -Win Gunnar Isberg Solution" Janice Thompson Hans Bleiker Dennis Welch Tim Kennedy, 11:00- 12:30 p.m. BRUNCH /GENERAL SESSION Moderator "The Achilles Heel of the Change Agent" - - Hans Bleiker JOINT ASSOCIATION AWARDS - LUNCHEON • Awards Presentation TWO OPTIONAL PROGRAMS (Separate • Election Results (MPA) registration fee required. LIMITED TO - Jim Bellus THOSE PRE - REGISTERED. Pre - register by Julie Lewon completing special section on registration Dan McGuiness form. Space is limited. Minimum of 20 I L] 0 1:00 - 3:30 p.m. I 11 1/ 3:30 Negotiating Strategies for Citizen and Professional Planners An opportunity for participants to learn the principles of the Harvard Negotiation Method and apply it in realistic planning simulations with participants serving in small negotiating teams. June Spencer Staying Out Of Court on Planning and Zoning Matters: Procedural Due Process The very nature of the enforcement pro- cess involves a potential conflict between owners rights and inspection rights and the possibility for lawsuits against the city, county or township. This workshop is designed to help public officials avoid er- rors in due process and ho adequately prepared to lessen their planning and zon- ing liability. A mock hearing will highlight common procedural problems in an entertaining and informative manner. The following presentation will review the problems and provide practical tips on ways to avoid them. In addition, extensive handouts will he distributed to enable those in attendance to conduct similar training sessions with their own commis- sions and staff! Michael Dean A Cast of Characters MOBILE TOUR d3 "Downtown Development via the Skywalk System" — Walking Tour A guided tour of the downtown area con- ducted within the skywalk network. Get a behind the scenes glimpse of the tax incre- ment financed project which is credited with holding the central business district together and making it an exciting place to do business successfully "on the second level:' The convention hotel is the hub of the system which serves the Arena - Auditorium, banking institutions, eateries, shops, department stores and large office buildings. Meet at conference registration desk. No Charge. MOBILE TOUR N4 "Recreational Planning" Please indicate your interest on registration form. Adjourn It N. M 1r 1r * M k M Put some SPIRIT In Your Conference Experience] SPIRIT MOUNTAIN SKI Area would like to invite all planners and their families attending the 1983 Annual Conference for Citizen Et Professional Planners to visit their mounlainl They will be offering complimentary lift tickets, ski lessons and ski rental to any skiers attending the conferencel Interested? Cell Spirit Mountain (218/628 -2891 or toll free 800 /622 -2799) and make your reservation prior to March 20, 1983. Lodging is available nearby. SEE YOU AT CPIPIT CnO CI IDGD CICIInIOI C. r. l,..,.:.. r .........:.... .... ter A.... REGISTRATION The pre- registration fee for this extensive three -day conference is $50 for members of the Minnesota Planning Association and the Minnesota Chapter, American Planning Association ($35 one -day only) and $60 for non - members ($45 one -day only). Registration fee will be increased $10.00 for registration at the door. Included in this amount are the Sunday evening reception, Monday luncheon and reception, Tuesday brunch, coffee breaks and all handout materials. THE NON- MEMBER FEE INCLUDES AN AUTOMATIC 15 MONTH MEMBERSHIP IN THE MINNESOTA PLANNING ASSOCIATION. Overnight accommodations are NOT included in the registration fee. A student rate of $25.00 is available but includes no meals (an optional meal package is available for $17.50). Student housing is available at the Welch Center, 605 North Central Avenue, Duluth, at $9.50 /night per person. Additional information regarding housing or transportation to the conference from the Twin City area is available by calling Dan Rogness, 612/574 -9742 (home) or 612/373 -2653 (messages), or by checking the appropriate box on the registration form. Because a large turnout is anticipated, we encourage early registration to guarantee your spot. FEES WILL BE REFUNDED FOR CANCELLATIONS RECEIVED BY MARCH 15. Alternates will be accepted at any time. LOCATION The Holiday Inn Duluth is located at 209 West Superior Street (between 2nd and 3rd Avenues West), Duluth. The first two floors offer over 30 of Duluth's smartest retail shops and also form the hub of Duluth's enclosed pedestrian skyway system which connects many downtown stores with the hotel. The fully - enclosed garden courtyard features a heated indoor swimming pool, whirlpool bath and sauna. Registered guests enjoy free parking in the attached, covered ramp. If possible, all room reservations should be made directly with the hotel by means of the enclosed registration card or, if necessary, by calling (218/722 -1202 or MN toll free 800 /232 - 0070). Rooms have been held for our participants at the special rate of $32.00 for single occupancy and $42.00 for double occupancy plus tax, so be sure to mention the conference when making your reservations. This block will be held until MARCH 6, 1983. HOTEL REGISTRATION FORM Return this form HOLIDAY INN DULUTH before MARCH 6 207 West Superior Street to: Duluth, MN 55802 Name Address Ciry _State ___ __ Zip Date of Arrival _ Accommodations Desired: Data of Departure Single(s) _ Double(s) $32 plus tax $42plustax 1983 Annual Conference for Citizen and Professional Planners REGISTRATION FORM Name I Address I Inr.etl Iciryl Inetsl Ir101 I ropresent (check one) Township ; City __; County _ ; RDC SlaluAguncy. _._ ;Fuduwl Aguncy__._.__.. _; Consulting Firm Student _; Caui nGroup ;Other Position Name of Governmental Unit, Firm or Agency I attended the 1982 Minnesota Planner's Annual Conference _Yes ___No Please designate which workshops you are interested in attending during the conference. This does not commit you, but will help us anticipate group sizes. (Circle those you plan to attend) SUNDAY MOBILETOUR#1 MOBILETOUR#2 MONDAY CONCURRENT TRACKS 1A 1B 1C 2A 2B 2C 3A 3B 3C 4A 4B 4C TUESDAY 5A 58 5C SPECIAL OPTIONAL PROGRAMS (Separate registration fee of $4 required. LIMITED TO THOSE PRE - REGISTERED. Space is limited. Minimum of 20 required.) Please register me for the following optional program: II. MOBILETOUR#3 MOBILE TOUR q4 Member /$5OFee ---Member/$35 Fee (One -Day Only) Non- Member /$60 Fee Non- Member /$45 Fee (One -Day Only) —Student/$25 Fee _Student Participation and Optional (no meals) Meal Package/ $42.50 _Tuesday Optional Program/ $4 Fee Mobile Tour p1 /$4 Transportation Fee _Mobile Tour 02/$4 Transportation Fee Please check here if you wish student housing or transportation information (provide phone number above) Please make your check, voucher or purchase order payable to GOVERNMENT TRAINING SERVICE and mail with this form by March 15 to: Office of Planning and Zoning Fifth r! nr 8:30 to 9:00 9:00 to 9:15 9:15 to 10:00 10:00 to 10:30 10:30 to 11:15 11:15 to 11:45 11:45 to 12:00 12:00 to 1:00 1:00 to 1:45 1:45 to 3:00 3:00 to 3:15 3:15 to 4:00 3:15 • - • Central District Water Operators WATER SCHOOL: FEBRUARY 23, 1983 Sponsored by: North Central Section A.W.W.A. Minnesota Health Department To be held at: Sand's Restaurant Albany, Minnesota PROGRAM Registration Welcome, Robley Evans, Mayor of Albany Operator Certification, Doug Mandy, Minnesota Health Dept. Coffee & Rolls Utility Organization, Operation and Council Presentation Gerald Mahon, St. Cloud Water Utility Film - "Leadership Styles and Circumstances" American Water Works Association Lunch Hydrant Operation and Maintenance, Cliff Setnes -- Waterous Company Winter Problems, Group Discussion, Tom Dunn, Moderator Coffee & Pop Albany Water System - Robert Sandilla, Dynamic Systems, Inc. & Paul Keating, Rieke Caroll & Muller Examinations, Class B, C and D Registration Fee: $15.00 This includes coffee, rolls and lunch Please make checks payable to North Central Section, A.W.W.A. Examination Fee: $15.00 Payable at the time of the examination. Note: People planning to take an exam should notify the State Health Dept. so your qualifications can be checked out prior to school. Notify - Doug Mandy, Minnesota Health Dept., 717 Delaware Street S.E. Minneapolis, MN 55440 - Phone: 612/623 -5525 School Credits: Six (6) hours credit will be given to all operators attending this school for license renewal. Detach registration form and mail with $15.00 registration fee to: Edwin L. Dunn, St. Cloud Water Utility, 1000 - 5th Avenue North, St. Cloud, MN 56301 ------ - - - - -- REGISTRATION FORM Name and Title Dick Nagy and Finley Mix -- Community or Company City of Hutchinson Address 37 Washington Avenue West - Hutchinson, MN 55350 ORE G I STRATI0N F011 ANNUAL WASTEWATER OPERATIONS SEMINAR March 23,E -225, 1983 - Thunderbird Motel - Bloomington, Minnesota NAME Uj . r F C p` PHONE (a s S % ADDRESS S5/p ^<� 3n , (/]' 11 City f{ State Zip Code EMPLOYER � l IT .� 1n,u en POSITION tj-) �y ire -, T.e1, L L� � Enclose $40.00 (check or money Order) payable to the Minnesota Pollution Control Agency and mail to: Cynthia Hanson, Training Coordinator, Operations /Training Unit Minnesota Pollution Control Agency 1935 West County Road B -2 Roseville, Minnesota 55113 R E G I S T R A T I O N F 0 R M ANNUAL WASTEWATER OPERATIONS SEMINAR March 23 -25, 1983 - Thunderbird Motel - Bloomington, Minnesota A NAME e ) O/ chi, t1W 1 Z—_ `l PHONE ADDRESS p � l goX 9oC city State EMPLOYER Ci /y p ' J NU'hJ0/1 POSITION qw Rd: � Zip Code Enclose $40.00 (check or money order) payable to the Minnesota Pollution Control Agency and mail to: OP_ • V 0 1 m K m 0 0 m 0 c_ 0 0 0 0 D m m Cynthia Hanson, Training Coordinator, Operations /Training Unit Minnesota Pollution Control Agency 1935 West County Road B -2 Roseville, Minnesota 55113 !J O O F m O C 7 C1 CD a CL r. O CD n N W I N C71 r m co w Am VAP qw Rd: � �_ \I r� M so ®• M MIL Po It is time for the ANNUAL WASTEWATER OPERATIONS SEMINAR sponsored by the Minnesota Pollution Control Agency. This Seminar provides a unique opportunity for operators to increase and refresh their knowledge of the wastewater treatment field, and to receive-information that will improve the performance of their facilities. A professionally trained operator is a key figure in water pollution control. SPECIAL FEATURES ■ For the first time, the Seminar program will feature a Health and Safety Carnival consisting of individual stations on chlorine, traffic control, hazardous atmospheres, blood pressure, hearing and CPR techniques. The Second Annual Operators' Breakfast will feature the presentation of the 1982 Operation Awards. MPCA Executive Director Sandra Gardebring will present the awards. To accommodate the spouses who attend the seminar, this year's program will include a Meet s Greet. The session is scheduled for 1 p.m., March 23, in room #258. PROGRAM HIGHLIGHTS Municipal /Industrial Session Pump Maintenance Preventive Maintenance Biological Treatment Activated Sludge Stabilization Pond Fixed Film Biological Reactors Managers' Session Time Management Listen to Communicate How to Conduct Performance Reviews Manage to Motivate How to Get More "Bang for the Buck" Exam Refresher Session Overview of Wastewater Treatment Activated Sludge Trickling Filters Stabilization Ponds Math Health and Safety Carnival Operators' Breakfast S1_ udge Sludge Treatment and Disposal Sludge Management Plan The Selling of Sludge Manufacturers' Equipment Display Certification Exams REGISTRATION For your convenience, we.have made the registration form part of this brochure. So that we may make adequate space and meal arrangements, we ask that you register prior to the Seminar. Please mail your registration to Cynthia Hanson, Operations /Training Unit, MPCA, 1935 West County Road B -2, Roseville, Minnesota 55113. FEES The fee for this Seminar is $40.00. This includes course materials, tuition and three scheduled luncheons. Please make your check payable to the MINNESOTA POLLUTION CONTROL AGENCY. A refund will be issued if registration is cancelled 24 hours prior to the Seminar. The MPCA reserves the right to cancel the Seminar. ACCOMMODATIONS Accommodations should be arranged directly by the registrant. Please send the enclosed form to the Thunderbird Motel as soon as possible to ensure your reservation. 0 RESOLUTION NO. 7342 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 65 Doz. Softballs 2,791.7 Summer Leagues Rec. Yes Quade's Sporting Goods The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Rollers 2,892.00 Replacement Carter Press Sewer Yes Ralph Carter Co. Box, Shaft Bearing and ,603.3 Repair Sludge Truck Sewer Yes Ag. Systems Chain Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: 6-al (612) 587.5151 F CITY of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO TO MAYOR & COUNCIL FROM KEN MERRILL CITY ACCOUNTANT SUBJECT 1082 YEAR END Enclosed with tonight's information is the preliminary year end for the general fund for 1982. The results are still waiting on the results of our year end with the transit grant. As of right now the revenues are short about $8,800. I still have some additional adjustments to make for year end pending completion of the audit. As soon as the audit is complete we will have the complete numbers and be able to go into detail on the year end results. If you have any questions about the report I will be happy to answer them for you. ., z , d CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER, 1982 REVENUE REPORT CURRENT ADOPTED YEAR TO REMAINING PERCENTAGE MONTH BUDGET DATE AMOUNT BALANCE USED $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 Description TAXES 721,889.34 855,303.00 734,979.16 ( 120,323.84) 85.9% Delinquent Special Assessments 7,039.15 7,039.15 7,039.15 LICENSES 504.00 11,232.00 14,302.34 2,971.34 126.5% PERMITS AND FEES 1,099.07 36,000.00 36,108.99 108,99 100.3% FINANCING FEES 2,000.00 2,000.00 3,000.00 1,000.00 150.0% INTER - GOVERNMENT REVENUE 238,273.42 828,673.00 951,086.18 122,413.18 114.8% CEMETERY PERPETUAL CARE FUND 854.74 000 3,065.74 3,064.74 CHARGES FOR SERVICES 14,489.64 295,059.00 261,081.87 ( 33,977.13) 88.5% FINES AND FORFEITS 2,215.32 26,000.00 22,988.55 ( 3,001.45) 88.5% SALE OF EQUIPMENT CERTIFICATES 000 60,000.00 000 60,000.00 MISCELLANEOUS REVENUE 60,670.58 164,640.00 202,886.03 38,246.03 123.2% CONTRIBUTIONS FROM OTHER FUNDS 118,690.00 372,500.00 428,029.47 55,529.47 114.9% • REVENUE FOR OTHER AGENCIES ( 556.60) 300.00 385.87 85.87 128.6% $ 1,167,'179.66 $ 2,651,707,00 $ 2,669,864.35 13,157.34 100.4% WATER & SEWER FUND WATER & SEWER UTILITIES $ 103,090.43 $ 917,300.00 $ 1,072,514,90 $ 155,214.90 116.9% EXPENSE REPORT CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER, 1982 CURRENT ADOPTED YEAR TO MONTH BUDGET DATE AMOUNT 0,000,000.00 0,000,000.00 01000.000.00 REMAINGING BALANCE 0,000,000.00 PERCENTAGE USED . 4,791.65 DECRIPTION 33,634.70 GENERAL FUND 104.6% MAYOR & COUNCIL 98,350.00 CITY ADM. /CITY CLERK (2,081.88) ELECTIONS • FINANCE 7,061.60 1,616.40 81.4% MOTOR VEHICLE 140,545.00 ASSESSING (9,464.38) LEGAL 2,070.09 PLANNING 52,433.82 CITY HALL 103.3% OLD ARMORY 16,874.00 POLICE DEPARTMENT • FIRE DEPARTMENT 974.06 COMMUNITY SERVICE OFFICER 29,762.32 PROTECTIVE INSPECTIONS 122.8% CIVIL DEFENSE 1,425.00 SAFETY COUNCIL 194.99 1:11ZE MARSHALL 2,490.49 ENGINEERING CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER, 1982 CURRENT ADOPTED YEAR TO MONTH BUDGET DATE AMOUNT 0,000,000.00 0,000,000.00 01000.000.00 REMAINGING BALANCE 0,000,000.00 PERCENTAGE USED . 4,791.65 32,157.00 33,634.70 (1,477.70) 104.6% 5,177.87 98,350.00 100,431.88 (2,081.88) 102.1% 44.71 8,678.00 7,061.60 1,616.40 81.4% 6,337.95 140,545.00 150,009.38 (9,464.38) 106.7% 2,070.09 50,737.00 52,433.82 (1,696.82) 103.3% 000 16,874.00 16,873.15 .85 100.0% 974.06 24,233.00 29,762.32 (5,529.32) 122.8% 4.47 1,425.00 1,230.01, 194.99 86.3% 2,490.49 38,383.00 43,653.58 (5,270.58) 113.7% 1,729.85 20,913.00 23,531.44 (2618.44) 112.5% 18,833.93 524,784.00 556,306.19 (31,522.19) 106.0% (1,326.76) 129,255_00 112,917.77 16,337.23 87.4% 1,825.07 27,469,00 28,586.97 (1,117.97) 104.1% 1,859.85 40,074.00 39,132.05 941.95 97.6% 000 450.00 1,007.45 ( 557.45) 223.9% 000 150.00 000 150.00 2,306.11 33,112.00 32,693.52 418.48 98.7% 6,680.01 137,815.00 133,603.78 4,211.22 96.9% 1 EXPENSE REPORT CONTINUED CURRENT ADOPTED YEAR TO REMAINING PERCENTAGE MONTH BUDGET DATE AMOUNT BALANCE USED 0,000,000.00 0,000,000.00 0,000,000.00 $u'uuu,um00 STREETS F, ALLEYS 17,302.42 288,652.00 291,962.97 ( 3,310.97) 101.1% STREET MAINTENANCE ACCOUNT 8,286.44 64,635.00 66,496.37 (1,861.37) 102.9% CONSERVATION OF HEALTH 000 000 000 000 LIBRARY 1,038.96 52,537.00 52,937.17 ( 400.17) 100.8% SENIOR CITIZEN CENTER 1,169.09 10,268.00 13,124.33 (2,856.33) 127.8% PARK /RECREATION ADMINISTRATION 2,079.13 55,668_00 53,418.33 2,249.67 96.0% • RECREATION 2,694.82 57,852.00 58,548.98 ( 696.98) 101.2% CIVIC ARENA 7,672.39 89,093..00 96,460.18 (7,367.18) 108.3% PARK DEPARTMENT 18,877.54 254,646..00 269,897.69 (15,251.69) 106.0% CEMETERY 1,361.46 33,726..00 31,797.02 1,928.98 94.3% DOWNTOWN DEVELOPMENT 22.00 000 102.52 ( 102.52) 999.9% LAWCON 3,163.82 110,430.00 150,278.90 (39,848.90) 136.1% DEBT SERVICE 000 55,668.00 46,550.88 9,117.12 83.6% AIRPORT ( 1,842.97) 47,775.00 53,247.42 ( 5,472.42) 111.5% • TRANSIT 7,892.67 65,659.00 61,650.77 4,008.23 93.9% UNALLOCATED GENERAL EXPENSE 6,885.62 143,387.00 64,363.79 79,023.21 44.9% HRA (49.867.64) 000 (63.05) 63.05 999.9% $ 78,792.74 $ 2,673,643.88 $ 18,423.88 100.6% $2,655,400.00 I c EXPENSE REPORT CONTINUED DESCRIPTION WATER $ SEWER FUND WATER $ SEWER ADMINISTRATION . WATER PLANT OPERATIONS SEWER PLANT OPERATIONS CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER, 1982 CURRENT ADOPTED MONTH BUDGET 0,000,000.00 $0,000,000.00 YEAR TO REMAINING PERCENTAGE DATE AMOUNT BALANCE USED 0,000,000.00 $0,000,000.00 % 26,797.93 822,026.00 631,447.19 190,578.81 76.8% 177,769.20 1,305,825.00 778,235.16 527,589.84 59.6% 27,787.44 135,750.00 234,644.43 (98,894.43) 172.90 $232,354.57 $2,263,601.00 $ 1,646,180.17 $ 617,420.83 72.7% P- 0 0 JANUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1083 JANUARY REVENUE REPORT - GENERAL FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 00862.00 MONTH DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 0.00 047331.00 047331.00 0.00 LICENSES 44.00 44.00 16400.00 16356.00 0.00 PERMITS AND FEES 4476.29 4476.29 36700.00 32223.71 0.12 INTER - GOVERNMENT REVENUE 34076.78 34076.78 088115.00 954038.22 0.03 CHARGES FOR SERVICES 15503.65 15503.65 283138.00 267634.35 0.05 FINES & FORFEITS 2156.53 2156.53 30000.00 27843.47 0.07 MISCELLANEOUS REVENUE 11892.80 11892.80 185300.00 173407.20 0.06 CONTRIBUTIONS FROM OTHER FUNDS 0.00 0.00 373000.00 373000.00 0.00 REVENUE FOR OTHER AGENCIES 370.00 370.00 200.00 - 170.00 1.85 TOTAL 68520.14 68520.14 2860184.00 2701663.86 0.02 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 2227.59 2227.59 32157.00 20920.41 0.07 CITY ADM. /CITY CLERK 8395.36 8305.36 00862.00 91466.64 0.08 ELECTIONS 0.00 0.00 6300.00 6300.00 0.00 FINANCE 0711.43 0711.43 150335.00 140623.57 0.06 MOTOR VEHICLE 5300.30 5300.30 53568.00 48267.70 0.10 ASSESSING 0.00 0.00 18164.00 18164.00 0.00 LEGAL 3132.x8 3132.58 28385.00 25252.42 0.11 PLANNING 50.00 50.00 3375.00 3325.00 0.01 CITY HALL 4405.38 4405.38 414u1.00 37035.62 0.11 OLD ARMORY 2208.23 2208.23 24275.00 22066.77 0.00 POLICE DEPARTMENT 47664.81 47664.81 542860.00 405204.10 0.09 FIRE DEPARTMENT 6454.50 6454.50 73355.00 66000.50 0.00 COMMUNITY SERVICE OFFICER 2258.08 2258.08 20016.00 26757.02 0.08 PROTECTIVE INSPECTIONS 3624.74 3624.74 40275.00 36650.26 0.09 CIVIL DEFENSE 0.00 0.00 475.00 475.00 0.00 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 2700.07 2790.07 33340.00 30549.03 0.08 ENGINEERING 11835.05 11835.05 130372.00 127536.05 0.08 STREETS & ALLEYS 16621.63 16621.63 297882.00 281260.37 0.06 STREET MAINTENANCE A/C 8478.01 8478.01 65725.00 57246.99 0.13 LIBRARY 12707.87 12707.87 56285.00 43577.13 0.23 SENIOR CITIZEN CENTER 1311.08 1311.08 13080.00 11777.92 0.10 PARK'REC. ADMIN. 4670.31 4679.31 56302.00 51622.60 0.08 RECREATION 3422.17 P22.17 67181.00 63758.83 0.05 CIVIC ARENA 10494,80 10494.89 06723.00 86228.11 0.11 PARK DEPARTMENT 23064.04 23064.04 265228.00 242163.06 0.00 CEMETERY 1051.57 1951.57 37379.00 35427.43 0.05 COMMUNITY DEVELOPMENT 0.00 0.00 6400.00 6400.00 0.00 LAWCON 0.00 0.00 114055.00 114055.00 0.00 DEBT SERVICE 15850.00 15850.00 104558.00 88708.00 0.15 AIRPORT 13549,56 13549,56 50625.00 37075.44 0.27 TRANSIT 4888.52 4888.52 66646.00 61757.48 0.07 UNALLOCATED 990.31 000.31 245392.00 244401.69 0.00 TOTAL 228067.09 228067.00 2860184.00 2632116.01 0.08 JANUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1083 JANUARY 112205.00 ENTERPRISE FUNDS 0.08 SUPPLIES, REPAIR & MAINTENANCE 0.00 REVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 0.00 MONTH DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 29838.34 20838.34 476100.00 446261.66 0.06 WINE SALES 8102.14 8702.14 121900.00 113707.86 0.07 BEER SALES 33307.17 33307.17 552000.00 518602.83 0.06 BEER DEPOSITS - 113.17 - 113.17 0.00 113.17 0.00 MISC. SALES 845.77 845.77 0.00 - 845.77 COST OF SALES CASH DISCOUNTS - 258.08 - 258.08 0.00 258.08 0.03 TOTAL 71812.17 71812.17 1150000.00 1078187.83 0.06 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 8710.38 8719.38 112205.00 103485.62 0.08 SUPPLIES, REPAIR & MAINTENANCE 0.00 0.00 4100.00 4100.00 0.00 OTHER SERVICES & CHARGES 0.00 0.00 28550.00 28550.00 0.00 MISCELLANEOUS 0.00 0.00 6650.00 6650.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 0.00 0.00 110000.00 110000.00 0.00 COST OF SALES 28328.27 28328.27 883450.00 855121.73 0.03 OTHER 0.00 0.00 17200.00 17200.00 0.00 TOTAL 37047.65 37047.65 1167265.00 1130217.35 0.03 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 19622.00 10622.00 0.00 - 10622.00 0.00 WATER SALES 32602.22 32602.22 425800.00 303107.78 0.08 WATER METER SALES 601.30 601.30 5000.00 4398.70 0.12 REFUSE SERVICES 16161.00 16161.00 230000.00 213830.00 0.07 SEWER SERVICES 41446.77 41446,77 507500.00 466053.23 0.08 PENALTY CHARGES 456.30 456.30 0.00 - 456.30 0.00 INTEREST EARNED 3610.00 3610.00 55000.00 51300.00 0.07 REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 0.00 OTHER 60.00 60.00 4000.00 3040.00 0.02 TOTAL 114550.50 114559.50 1227300.00 1112740.41 O.OQ EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 35748.18 35748.18 1043253.00 1007504.82 0.03 WATER 225094,36 2250Q4.36 123206.00 - 101888.36 1.83 SEWER 11118.98 11118.08 167318.00 156199.02 0.07 TOTAL 271061,52 271961,52 1333777.00 1061815.48 0.20 HUTCHINSON TUESDAY, 1. CALL TO ORDER MINUTES PLANNING COMMISSION JANUARY 18, 1983 The regular meeting of the Hutchinson Planning Commission was called to order by Vice - Chairman Larry Romo at 7:•30 P.M. with the following members present: Roland Ebent, Dr. Thomas Lyke, Elsa Young and Vice Chr. Romo. Absent: Ted Beatty, Don Erickson and Jim Johnson. Also present: Building Official Homer Pittman, Fire Marshal George Field and City Attorney Jim Schaefer. 2. MINUTES The minutes of the regular meeting dated Tuesday, December 21, 1982, were approved on a motion by Roland Ebent. Seconded by Tom Lyke, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY MR. LOWELL BAUMETZ FOR SUZUKI SPORTS The hearing was opened at 7:34 by Vice Chr. Romo with the reading of publication #3011 as published in the Hutchinson Leader on Thursday, January 6, 1983. The request is to allow the moving in of a 32' by 70' building from its old location to the present business location (585 Hwy. 7 W.), for the purpose of expanding repair facilities. The business is located in an I -C1 zoning district. The moving in of any building requires a Conditional Use Permit. A videotape of the building to be moved and the proposed site was shown. Questions about building size, construction and appearance were answered by Mr. Baumetz. The exteriors of the building to be moved and building already on the site are of similar materials. Mrs. Young inquired about the parts of the drawing labeled "Secured Area." Mr. Baumetz explained that those areas were fenced and locked to prevent customers from wandering into potentially dangerous areas. Mr. Ebent asked if the "Secured Area" would prevent access to the building in case of fire. Fire Marshal Field explained that the fence would not present a problem. After discussion, the hearing was closed at 7:45 P.M. on a motion by Mrs. Young and seconded by Dr. Lyke. The motion carried unanimously. Hutchinson Planning Commission Minutes. Page 2 January 18, 1983 A motion was made by Roland Ebent to recommend to the City Council approval of the requested Conditional Use Permit. Seconded by Dr. Lyke, the motion carried unan- imously. 4. OLD BUSINESS None. 5. NEW BUSINESS (a) REVIEW OF PRELIMINARY PLAT FOR ROYAL OAKS ESTATES AS SUBMITTED BY DENNIS ALBERTSON City Attorney Jim Schaefer explained that the only problem seen with the preliminary plat at this point is the plat name and the names proposed for the streets. The multiple reference to "Oak ", i.e. Country Oaks Road, Royal Oaks Road, Grand Oaks Drive and Royal Oaks Estates, is confusing for emergency vehicles. City Attorney Schaefer suggested that for future use the commission might consider a system for naming the streets, at a later date. Dr. Lyke moved that the Commission recommend to the City Council of the preliminary plat, with the strong recommend- ation that thought be given to renaming the plat and the streets. Seconded by Mrs. Young, the motion carried unan- imously. (b) REVIEW OF PRELIMINARY PLAT FOR V.& H. JORGENSON SUBDIVISION Mr. Jorgenson has requested the subdivision of his property located on Hwy 15 South, and the rezoning of the property from Agricultural to Rural Residential. City Attorney Schaefer explained that City Administrator Gary Plotz had discussed the proposed rezoning with the owner and the owner is willing to withdraw the request for rezoning. Elsa Young moved to recommend to the City Council approval of the plat subdivision, keeping the existing agricultural zoning. Seconded by Roland Ebent, the motion carried un- animously. .� 6 16 Hutchinson Planning Commission Minutes Page 3 January 18, 1983 (c) REQUEST FOR DISCUSSION OF A CONDITIONAL USE PERMIT BY KUHLMANN & ASSOCIATES, INC. Mr. Jerry Tilden of Kuhlmann & Associates of Montevideo, and Mr. George Thelen, prospective property owner, explain- ed a proposed Food & Fuel Store to be located on the now empty lot, north of.the John Wild building on Hwy. 22 S. Photos of a similar store were shown and maps of the proposal were presented. The lot is zoned C -4. A Conditional Use Permit is re- quired to allow a gas pump on the property. Mr. Thelen has purchased the property contingent upon approval of a Conditional Use Permit. Mr. Tilden went on to explain that they expect to ask for a variance allowing an extra 5' setback and a var- iance to allow access to the store by way of an adjoining 16' alley. After some discussion, none of the members present had any objections to this request, so Mr. Thelen was instruct- ed to make application for the Condtional Use Permit, if he chose to pursue the project. 7. ADJOURNMENT On a motion by Elsa Young, the meeting adjourned at 8:15 P.M. Seconded by Roland Ebent, the motion carried unanimously. • PARKS & RECREATION ADVISORY BOARD Wednesday, January 5, 1983 City Hall Auditorium Members Present: Dr. Chernausek, Ward Haugen, Roy Johnsen, Rollie Jensen, Kathy McGraw and Mike Carls. Also present were: Bruce Ericson, John McRaith, Mark Schnobrich, Mary Haugen, Barb Haugen and Karen McKay. The Minutes The minutes were read, a motion was made by Roy Johnsen to approve them, seconded by Ward Haugen. The board unanimously agreed. Civic Arena Report Mary Haugen told the board that the information from Twin City Testing is the preliminary report, addressing the problem. T.C.T. will return to do the soil boring tests. The tests will be done both with frost and without. Recreation Report A recreation resort was passed out to the board. It contained general information on the number of teams involved in the recreation leagues over the past five years. The Men's Commercial Basketball league and the Co -Rec Floor Hockey leagues have both disbanded because of limited gym space. The Women's Volleyball league has expanded over the past two years with only a recent loss of two teams. A Co -Rec Softball league has also been added to the statistics. Bruce also mentioned that near $5,000 will be spent on renting gym space this year. Ward Haugen asked if any teams have been turned away because of limited space, and John McRaith told the board that the leagues have been playing with byes in the season. Kathy McGraw asked about using the High School Gym. John added that it is not available at all during the week. Mike Carls told the board that there hasn't been anything said about a new facility at the council meetings. Kathy McGraw made a motion to offer a resolution to the city council to read: "our recreation program is being impaired by a lack of gym space ". Roy Johnsen seconded the motion, the board unanimously agreed to offer the resolution to the city council at the January 22nd meeting. West River Park Camping Survey Bruce pointed out to the board that $2 is the charge for a water/sewer hookup and $3 for an electrical hookup. According to the survey, most places have just one charge for camping, it was thought that one charge would be less confusing, and that maybe it should be considered for West River Park. It should be noted that State Parks charged more, and that most locations have a caretaker that lives on the camping site. Bruce told the board that he would work on charges for tents, campers and pop up trailers. Mike Carls felt too that the park could be developed to better utilize the area. Robert's Park Exercise Trail Bruce told the board that the Wells -Fargo $2,500 grant program for exercise equip- ment was just winding up and a decision had to be made December 15 whether or not to be considered for it, however, a new program is expected in the spring. Other companys will be working on similar programs, trying to match the offer. / —C-_1, Parks & Recreation Board Wednesday, January 5, 1983 Page two Tournament Bids Bruce told the board that most of the State and District tournaments will be held in Hutchinson and Austin. We have bid on the Industrial tournament that is scheduled for the first weekend in August, Men's A and B Fastpitch the second weekend and Men's and Women's Modified the third weekend. We have also bid on the Men's and Women's Class C or D for the fourth weekend in August. The subject of the concession stand was brought up. Bruce told the board that the rent was paid for last year.and that he would check with Mr. Horrmann about this year. Miscellaneous The board felt that a bill should be sent to the 3M Club for the collection of the user fees for the 3M league. The check from 3M that was received as a don- ation was corporate money the board concluded. Barb Haugen was introduced to the board. She is working k time at the Senior Center and '-g time in supervising programs. Adjournment The meeting was adjourned by Chairman, Dr. Chernausek at 6:30 p.m. klm M • MINUTES Tree Board January 18, 1983 Members Present: Ivan Larson, Roy Johnsen, Jerry Brown, Mike Carls, Mrs. Axel Jensen, and Mark Schnobrich. Guest: City Attorney, Jim Schaefer. Tree Removal Bids for 1983 DID Season The board unanimously agreed that the city should again solicit bids from independent tree removal firms for contract to remove diseased elms and other trees. The firm is used to assist city crews with difficult elms from private property throughout the DED season. Tree Vandalism Pending a report by the Hutchinson Police Department, Schnobrich will dis- cuss the problem of tree vandalism on public property at the next meeting. The board agreed at this time that formal action should be followed in the future in regards to penalizing tree offenders. Full discussion will take-- place at the next Tree Board Meeting. 1982 Budget Allocation and Transfer The Tree board recommended that the $2,000 from the 1982, along with the $2,876 from Forestry Revenues, be transferred to the 1983 budget for the purchase of trees ordered for Spring 1983. Due to a misunderstanding of the 1982 budget and the possilbe non - transfer of 1982 funds into 1983 for the purpose of tree purchases, Mike Carls in- dicated that he would confer with Ken Merrill on the subject of the money transfer into 1983. Arbor Day 1983 A preliminary date for the Arbor Day program was set by the board with the first Saturday in May being designated as the offical Arbor Day in 1983. Schnobrich outlined the program which will take place at Roberts Park on the Crow River. Tree giveaways, memorial plantings,Elementary School Pro- grams, and the distribution of 1983 trees to citizens who ordered them. More formal plans will be set at the later date. Schnobrich suggested that prior to Arbor Day, the Tree Board take a Hutch - mobile bus ride around the city to see the various forestry functions in the city. Other Business The pending law suit with ARV Tree Service was discussed with City Attorney, Jim Schaefer giving detail to the action. Schaefer informed the board that he would submit to the board, at their next meeting, a copy of all the doc- uments pertaining to the suit for board review. Informal discussion on planting policies along with a showing of memorial plaques to be used for memorial trees, was followed by adjournment. Adjournment The meeting was adjourned at 8:55 p.m. Submitted by, Mark Schnobrich (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O R A N D U M DATE: — February 4 1983 — — — — — TO: Mayor and City Council FROM: Ralph Neumann, Maintenance Operations Direct r — — — SUBJECT: Awarding of Bid - Street Sweeper ------------ ------------ T' - - - - - -- Three bids were received on February 3, 1983 for a street sweeper to be used in the Street Department. It is the recommendation of the Street Department to award the bid to MacQueen Equipment Inc., low bidder. Elliott Equipment Co. Davenport, Iowa Sanitation Products Fargo, North Dakota MacQueen Equipment Inc. St. Paul, Minnesota /ms Base: $72,080.00 Trade -In: 18,000.00 Net: 54,080.00 Delivery: 60 Days Base: $71,248.00 Trade -In: 16,000.00 Net: 55,248.00 Delivery: 60 Days Base: $70,950.00 Trade -In: 25,363.00 Net: 45,588.00 Delivery: 30 Days r-1/_1 BID TABUTATION CITY OF HUTCHINSON PROJECT Purchase of Street Sweeper DATE February 3, 1983 - 2:00 P.M. BIDDER SURETY AMOUNT DELIVERY Elliott Equipment Co. Davenport, Iowa Base: $72,080 Trade -In: 18,000 Net: 54,080 60 Days Sanitation Products Fargo, N. D. Base: $71,248 r�de -In: 16,000 e . 55,24 60 Days MacQueen Equipment Inc. St. Paul, MN Base: $70,950 Trade -In: 25,363 Net: 45,588 30 Days (612) 587 -5151 CITY OF !iUT CA,IFLIS©N 37 WASHINGTON AVENUE V ✓EST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — February-18,-1983 _ — — — — TO: Mayor & Council FRDM: Ken Merrill,—city Accountant — ---------------- — — — — — — — — — — — — — — SUBJECT: Street Sweeper Purchase -------------------------- - - - - -- The City has received bids on the purchase of a new street sweeper. The budget which was adopted by the Council provided for financing of the sweeper over a 2 year period. At this time, I have received quotes from Gelco Corporation and First State Federal, Hutchinson, on financing this purchase, and have asked but not received quotes from Citizen's Bank and Trust and First National Bank of Hutchinson. First Federal of Hutchinson has given the lowest quote in finance and I would therefore request the Council to authorize the City to enter into an agreement with First Federal on the purchase of this equipment on a lease /purchase arrangement. 0 Risk Cofrtrol, An INSURANCE MANAGEMENT SERVICES Mr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Ave., W. Hutchinson, Minnesota 55350 Dear Gary: 0 216 WATER STREET EXCELSIOR. MINNESOTA $5331 16121474-3204 February 28, 1983 In oopliance with your request of February 17th, I am enclosing a proposed contract between the City of Hutchinson and Risk Control, Inc. that is based on an hourly rate of $50.00 per hour of actual time spent subject to an annual maximum of $4,400. I have included specific provisions in the attached proposed contract that I believe fulfills your intentions, but should you wish to discuss any wording changes we would be happy to talk with you. As I pointed out, our services would include Working with the Municipal Utility, Hospital and Nursing Home as well as the City and would include all insurance policies that you are now carrying or may obtain in the next year. We.would like to recap briefly the past few weeks with the City and our objectives as we irrplenmt with the cooperation of the City Department heads a positive and cost effective Risk Management program. 1. We were the ones that took the time to meet with Phil Graves, Mavis Geier, Bill Rosencw, Rufus Alexander, Ken Merrill and yourself and brought the need to your attention. We really appreciate their support and enthusiam. 2. We pointed out the need to have this done now rather than a year from now because of unique market conditions that currently exist. 3. We are the only firm in Minnesota who have members who have met the standards of the Institute of Risk Management Consultants, been accepted and who meet the objectivity standards required by I.R.M.C. 4. It should be pointed out that whenever a self - insured trust is utilized there is no professionally trained insurance coupany staff to develop the necessary safety meetings. As Risk Managers for counties, cities and schools, we at Risk Control, Inc. are fully aware of the advantage and disadvantages of trusts and each situation must be address separately without prejudice or preference - only what is best for you our client at this time. (Incidentally, I assume you have also contacted Carver County, your immediate neighbor to the east, who had to make the same decision that you now face. (ie Corp. Risk Mgrs. or Risk Control, Inc.) I am sure Mr. Bill Scott, the Fiscal Manager, could be of assistance to you.) CL IF eQ; e 5 Mr. Gary D. Plotz City of Hutchinson► Feb. 28, 1983 Page II 5. Our involvement with the cities goes back to 1978 -with the City of Sandstone and ao=mxlated experience involves all city services, including clinics,, hospitals and utilities even specialty areas such as ski areas and golf courses. 6. uagarding the subject of relatin fees, of the counties we currently work with, none are being charged more tharF3,600 per year and our maintenance fees for subsequent years go down. I believe other counties. are paying 508 or more per yam. I hope this helps-you conclude the decision. We would be happy to talk with yo* further or attend any meetings where our presence would be of benefit- should it. °be -_ necessary. I would like to thank you and all the people who have been most coogbrative and have taken the necessary time to discuss Risk Control, Inc. and our cbjectiift with us. We look £onward to the iapleamtaticn of a sound Risk Management program and the establishment of a nutually beneficial relationship. F Y#TarMTd Risk Manager DAT /scb 0 0 hu U i Risk Coldrol, hic. INSURANCE MANAGEMENT SERVICES Mr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Ave., W. Hutchinson, Minnesota 55350 Dear Gary: `114S 216 WATER STREET EXCELSIOR. MINNESOTA 55331 (612) 4]4 -5204 January 21, 1983 Jai- -r6 J41V "R3 �l I want to thank you, your accountant and Rufus for taking time out of your busy schedules yesterday to discuss your insurance programs and Risk Control, Inc In an effort to reaffirm our conversation, we estimate our fee to be $ .00 for twelve months of service in the review and bidding, if desired, your insurance coversages for the city, the hospital, the nursing home and the municipal utilities. our firm is not in any way connected with any insurance agency or insurance company, therefor our reoom- endations are cuTpletely objective. There are a number of objectives that we feel our clients are looking to us to help them achieve and I've listed just a few of than for your reference. 1. Review of existing insurance policies. 2. Cost reduction and/or cost containment (ie bidding and /or negotiation of renewal premiums) 3. Survey of exposures to be sure current and future policies are adequate- 4. Inolerentation of risk management techniques such as choosing deductibles and items which need not be insured for premium savings. 5. Help in full utilization of available services for loss control and engineering. 6. Monitoring of results of risk management program to free up time of your staff while maintaining a level of excellence in administration of your insurance program. our involvement would extend to all property, casualty, workers caTpensation, boiler, machinery and group benefit coverages. Please feel free to call if you have any questions and we look forward to a mutually beneficial relationship. S' rely, \ Dwigh A, Tange, / Risk Manager M E M O R A N D U M DATE: March 2, 1983 TO: Mayor James G. DeMeyer, City of Hutchinson — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — FROM: Alderman John Mlinar SUBJECT: I. Conducting of Council Meetings II. Threat of Mi3�anuary— M'id= February,— Mid= l�Tarcri — — — — — — Council /City Exposure I. Conducting of Council Meetings Premise No. 1: The Council meetings of any city are judged, evaluated and scrutin- ized by the public according to the proceedings of the City Council meetings or work- shops. (How is the meeting being run ?) Premise No. 2: The Council of any city is judged, evaluated and scrutinized by the public according to the outcome of decisions made. (What are the results and ef- fects upon the citizens ?) If premise No. 1 is not fulfilled according to known sets of standards, good judg- ment, and the professional attitude is not created during these meetings -- Then premise No. 2 is judged, evaluated and scrutinized by the public as being "out of order" also. "If they can't run an organized meeting, how can organized decisions be made ?" This was really spoken to at the January 1982 League's New Officials session, "Here's Looking At Ya: Polishing Your Public Image." Theonly real contact we have as a total body with the public is at the Council and workshop meetings. This is where our public image is created. In order to portray a positive image and positive attitude as the leaders of the city, it is critical for us to conduct these in a very professional manner. The February 22 Council meeting is the one meeting I will address. A few thoughts first. 1. You have conducted almost all of the meetings since January 1982. (Experience)_ q� -,& 2. Suggestions for running a meeting have been exchanged and written material exchanged. (Education) 3. The Council has been very tolerant and tried to help you keep on track. (Helping Attitude) 4. The City Attorney has been helpful in acting as Parliamentarian. (Also Helpful) There were countless times when the February 22 meeting was totally "out of order." How could it be improved? Some constructive, helpful thoughts follow: 1. Need for better control, especially for example: "the communication flare up." a. It could have been taken under consideration, reviewed, and re- ceived consensus from the Council and City Attorney after due deliberation. b. We were not given "due process" on that one. c. Persons should have waited and been recognized before speaking in- stead of just speaking out. Use the gavel - if needed. d. The point of order request by myself was totally ignored. Check information you received, "The Meeting Will Come to Order." It was not handled properly. 2. Some of the other meeting control concerns. a. Numerous times people spoke without proper recognition. b. Other people spoke together when they had the floor. c. Discussions on motions led to completely different topics. d. When one motion was changed several times, it appeared as though you were confused and when I requested the motion to be read by the secretary, you just interrupted me. All of these can be taken care of by the Chair, as he is in charge. Maybe one has to slow down and listen as to what's going on. I know some of these things can get involved, but we do have staff present that can help us. 3. You were commenting on how agenda items should be decided and what you would agree to way before we all had a chance to comment. The Chair or presiding officer can speak on this after a motion has taken place. Let's make it a team effort! The leadership role of the Mayor should be establishing that positive public image for the City of Hutchinson. It can be a win /win situation. Some benefits of a -2- 1 , healthy,constructive atmosphere: 1. People are more willing to work together. 2. Public assurance of the politics being honest. a. A great majority of people feel politics is dishonest,and we as leaders should be aware of how to handle this situation. 3. Positive methods of handling mistakes. a. We should realize and admit anyone can make a mistake. The intent should be to correct the situation without fan fare. It is wrong to do it for personal gain. After all, is that not what we all want, " to do the job right." In professional management tech- niques a person does have a few chances before they are fired and there are various means to correct a situation. 4. The best will be drawn out of the Council and staff. a. How can one be thinking clearly when all we've been doing is being defensive and constantly accused of wrong doings /illegalities? b. It is possible that members of the Council /staff do not want to be associated with sub - standard performance, and it is only natural to try to correct the situation or just take a "I don't care attitude." 5. Promoting of that team effort /positive image among all Council /staff. a. Benefit to all. Your response at the end of the February 22 meeting as to the up- coming discussion of meeting guidelines has prompted me to request a response from you on the comments I made on your list, "Message to Council Members Regarding Council Meeting Processes." It seems like you feel that the meetings will take care of themselves. I'm afraid they will not, and I am willing to pull together a working copy for the March 22 meeting. Please respond to this request for your input to my questions. You have done a good job of changing the language concerning the opening of the meet- ings and proper language used for motions passed. II. Threat of Mid -January , Mid- February or Mid -March - Council /City Exposure In November you told me about the mid- January, etc. 1983 shake -up /Council /City ex- posure /investigation, etc. taking place. Later it became mid - February and mid- March. People have asked me about this, so it is public knowledge. I would like to know what is happening and what stage this is all at? cc: City Council City Administrator City Attorney -3- ARNE H. CARLSON STATE AUDITOR 0 STATE OF MINNESOTA January 10, 1983 OFFICE OF THE STATE AUDITOR SUITE 400 555 PARE: STREET SAINT PAUL 55103 Honorable James DeMeyer Mayor, City of Hutchinson 105 Second Avenue, S.W. P.O. Box 428 Hutchinson, Minnesota 55350 Dear Mayor DeMeyer: In response to your inquiry, we received a box of materials dated April 30, 1982. These materials were approximately 6 inches in thickness and included 2 tape recordings. A list of questions was included and presumably the same questions were submitted to the Dorsey firm. We were to respond to these questions in writing and to make an oral presentation to the city council. We made no determination of the amount of time that would have been necessary just to review these background materials, but the city administrator was careful to note in his letter that the city council had capped all expenses, time and travel at a total of $1,000. Thus you can see, if we were to accept work under those conditions, we would be placed in the unenviable position of contending with another city contractor for some share of $1,000. In itself that type of fee arrangement is unacceptable because we must recover our costs and as I stated to you, our average billable hourly rate is $26 per hour. I hope this satifactorily answers your questions and if I can be of any further assistance, do not hesitate to contact me. Very truly yours, . ' ;'iZ M ! iii , ; � ✓'1'I .��'��� THOMAS M. GILBERTSON Legal Counsel TMG:pt AN EQUAL OPPORTUNITY EMPLOYER 9- /T a REGULAR COUNCIL MEETING MARCH 8, 1983 WATER $ SEWER FUND $ 314.27 *State Treasurer PERA Continental Safety Equipment coveralls 58.24 No.Central Sec.AWWA registration fee 45.00 Richard Nagy registration fees 15.00 Gridor Construction Co. estimate #8 94,990.50 Am. Payment Centers 3 months rental 47.00 Big Bear supplies 1.99 Blue Cross Blue Shield medical ins. 846.29 Coast to Coast supplies 35.73 Commissioner of Revenue Feb.sales tax 299.70 Crown Life Ins. Co. march insurance 134.44 Curtin Scientific Inc. supplies 40.22 Equitable Life Assuranee Soc. March LTD ins. 66.18 Family Rexall Drug supplies gloves 6.92 Farm $ Home supplies 24.41 Feed Rite Controls supplies chemicals 278.84 GTC auto parts parts 3.54 44.82 Gambles supplies G $ K Services uniform rental 69.00 Hutch Plbg & HTG. pipe 44.04 Hutch Telephone telephone 209.07 Ind. School Dist. 423 gasoline 420.78 - Jahnkes REd Owl distilled water 45.00 L $ P Supply Co. repairs 30.00 Mn. Mutual Life INs. Co. March life ins. 53.20 Finley Mix operators school 15.00 McLeod Co. Sanitary Landfill feb. charges 9.50 Quades repairs 62.63 Rutz Plbg. £, Htg. supplies 190.78 Sorensen Farm Supply supplies 3.80 342.93 State Treasurer PERA 599.22 State Treasurer SOC. Sec. 23.38 United Bldg. Centers supplies 75.16 Zep Mfg. Co. chemicals 3:17.19 Water Products Co. parts Feb. refuse chgs. 18,058.95 Junker Sanitation $117,842.45 GENERAL FUND *Safety Systems Inc. registration fee $ 35.00 PERA 3604.57 *State Treasurer *ICMA Retirement Corp. employer contribution 159.17 Gale Boelter horticulture conf. 26.00 John Mlinar League convention 48.29 Mike Carls League seminar 34.50 Orlin Henke Mar. intown mileage 30.00 Leslie Linder bus to Chanhassen 117.00 John McRaith MPSF mtg. 54.74 Wendell Mathews Horticulture conf. 118.24 James Weckman % airport gas pumped 10.32 Assn. of Records Managers rules for filing 8.00 salt 480.37 Cargill Inc. 4,. 2- Curtis Industries supplies Dealers Automative Service supplies Determan Welding F, Tank supplies MRSF broomball fee MRSF tournament application Olsen Chain $ Cable parts Olsons Locksmith repairs Piper Industries Inc. parts People Pleasing of Mn. Inc. supplies R. J. Service Co. repairs Ray O'Herron Co. Inc. sonic light bar Rick Plbg $_Htg. repairs Stewart Sandwiches supplies arena Stanley R. Mann motor magazine Truck Outfitters Inc. parts Ken Wichterman safety glasses Twin City Testing slab cracking report A $ B Electric Inc. repairs AMI Roto Rooter repairs Abbott Electronics repairs Amoco Oil Co. gasoline American Welding Supplies supplies Ag Systems Inc. repairs Big Bear parts & supplies Blue Cross Blue Shield March med. ins. Carr Flowers Merrill funeral Cash Drawer #4 cash items Chapin Pub. Co. publication costs Central Mn. Com. Inc. repairs Crow River Vet Clinic boarding dogs Coast to Coast supplies Coca Cola Bottling arena supplies Copy Equipment office supplies Co. Treasurer dl fees for county Crown Life Ins. Co. March ins. Culligan Water salt Condons Supply Co. arena supplies Crow River Press Inc. tickets Co. Recorder recording cond. use Equitable Life Ass. Soc. March LTD ins. Erickson $ Templin Feb. 4 Jan. snow removal Family Rexall Drug supplies Farm & Home supplies $ Parts Floor Care Supply supplies cleaning GTC Auto PaRTS PARTS $ supplies Gambles supplies Pamida 6 film Govt. Training Service registration fees G & K Services uniform rental Hutch Coop Oil beating oil library Henrys Candy Co. arena supplies Home Bakery Inc. supplies Hutch Drug gloves 34.81 34.60 6.95 145.00 70.00 34.64 25.00 6.37 27.00 49.50 457.55 63.00 246.62 12.00 209.80 22.00 500.00 231.30 38.00 7.25 35.98 46.37 183.75 435.06 10,776.45 16.00 49.36 33.63 251.52 33.50 154.34 215.75 50.20 94.00 1443.02 41.70 199.14 87.65 10.00 620.73 862.00 74.94 246.90 115.40 347.86 163.36 44.34 75.00 352.94 27.56 298.35 31.68 6.25 3- Hutch Iron & Metal pipe F, iron $ 27.50 Hutch Leader advertising 142.23 Hutch Telephone Co, phone service 2215.70 Hutch Wholesale Supply supplies 246.69 Ind. School Dist. 423 gasoline 3156.41 Ink Spots Inc. repairs F, supplies 77.00 Jahnkes Red Owl supplies 17.31 Jerabek Machine Shop supplies, steel,iron 126.40 Johnson Super Valu supplies 5.95 Joes Sport Shop trophies 488.00 James De Meyer Mar. office exp. 300.00 L €, P Supply supplies 50.95 Lamberts Highway Service used tires,car wash 23.00 Lake Harriet Florist flowers -Meier F, O'Borsky 34.00 Mn. Mutual Life Ins. Co. March life ins. 523.44 Mac Queen Equipment repairs 332.60 Mankato Mobile Radic, battery $ repairs 119.25 Mn. Blue Print supplies 117.90 Marilyn Swanson 2 pkgs tapes 7.98 McGarvey Coffee Inc. coffee 48,80 Plaza Ok Hdware supplies 87.83 Gary Plotz March intown mileage 150.00 Plowmans Inc. parts 2.90 Pikal Music Store supplies 40.00 Quades supplies & repairs 97.55 Road Machinery repairs $ parts 792.61 Rockite Silo Inc. supplies 58.80 State Theatre office rental 325.00 Schmeling Oil Co. antifreeze 140.70 Simonson Lbr. Co. supplies 18.29 Sorensen Farm Supply Inc. supplies 66.36 Standard Printing printed forms 85.95 State Treas. PERA 3641.95 State Treas. SOC. SEC. 4800.52 James Schaefer 'z March & expanses 919.38 Tri County Water Cond. salt F, rental 38.10 Uniforms Unlimited uniform $ supplies 148.20 United Bldg. Centers supplies 89.90 Xerox Corp. contract payment 146.56 West Central Inc. supplies 547.80 $ 44,631.83 MUNICIPAL LIQUOR STORE City of Hutchinson payroll $ 3828.17 Leukemia Society of America coinboard contribution 19.00 Griggs Cooper & CO. liquor & wine 1697.56 Old Peoria Co. liquor & wine 1495.82 Twin City Nine Co. liquor $ wine 464.29 Ed Phillips &Sons liquor F, wine 2666.48 Com. of Revenue Jan. sales tax 4257.98 STate Treasurer PERA 189.73 State Treasurer Soc. Sec. 472.46 City of Hutchinson payroll 3943.35 State Treasurer PERA 194.74 $ 19,229.58 F, (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR IIVrURIVIAIJUN M E M O R A N D U M DAZE: - March 4, 1983_ _ - - - _ _ Z0: _ Mayor Jim DeMeyer---- ------------ --- - -- FROM: Ken Merrill SUBJECT: Project 81 -10 Lateral Storm Sewer Roll #92 _ - - The break down on appeal of the storm sewer assessment is as follows: 32- 113 -29 -14 -0130 Velvet Coach 32- 117 -29 -14 -0140 Velvet Coach 32- 117 -29 -14 -0120 32- 117 -29 -15 -0010 32- 117 -29 -15 -0020 7 -HI Original Certificates/ Certificates /Payable Assessment 1981/82 1982/83 2,027.68 P 202.77 I 266.13 Total 468.90 2,685.15 P 268.52 I 352.44 Total 620.96 7,182.50 P 718.25 I 942.71 Total 1660.96 Kables* 5,044.33 P 504.43 I 662.07 Total 1166.50 Kables 4,831.61 P 483.16 I 634.16 Total 1117.32 Total 21,771.27 5034.64 *This property has been sold and is not in Kable's name. 202.77 191.63 394.40 268.51 253.75 522.26 718.25 678.75 1397.00 504.43 476.69 0=00 483.16 456.60 939.76 4234.54 The amount orginally assessed was $21,771.17. We have certified for payable in 1982 $5,034.64 and for 1983 collection $4,234.54. CC: City Council Gary Plotz Jim Schaefer Marlow Priebe *larch 3, 1983 James H. Schaefer Hutchinson City Attorney 37 'dashington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Schaefer: 9 FOR YOUR INFORMATION I have read your account of the meeting of the Hutchinson City council on February 14, 1983, as well as a copy of the material to which you refer in your letter and am glad to provide the interpretation you requested. It seems clear to me that your ruling in your role as parliamentarian was correct. While my reasons are much the same as those you used in your explanation, perhaps it would be useful for me to state what I believe to be involved as briefly as I can. Section 100.15 and section 100-25 of the Ordm?nces of Hutchinson appear to be a method of providing an avenue of approach to the Council for citizens who believe some item not previously discussed or on the current agenda should be brought to its attention. Once this has been done through an appropriate "communic-tion", the Council may or not choose to discuss the item or place it on a future agenda. The intent of the section is to bring m tters to the attention of Council members. Once this has been done (,nd it appears that silent reading is all that is necessary under the Ordinance), further routing is a muter of Council discretion. A= though the word "communic!tions" is used In many w =ys in our society, in this context a timely and orderly message is what is envisioned. The Council can decide what is reasonable in terms of timeliness ^nd orderliness. My own view is that a series of questions presented shortly before the meeting in the form used is not a "communication" within the reasonable criterion I stated. There should be sufficient time available to permit the Iiicorpora.tion of the message within the body of messages in that section of the agenda (otherwise, a rather late message would receive spe -i-1 visibility by comparison with those messages which arrived earlier). The form used and the routing through the Mayor seem to me to fall short of the orderliness th -t will provide e,uivalent treatment to all messages in that section. For the future, it might be helpful for the Council to add Fdditional clarification for those who wish to send mess =ges to assure that the two criteria stated are met. The council might well consider the following guidelines: 1) it might set a number of hours-prior to the meeting a deadline for submission with the intent of getting a message into the materials available to council members so members could re -d a ch message in the section under the szme conditions- 2) it might set a standard form for messages to assure that the owdorm to the intent of the section, to alert the Council to a matter not previously discussed or currently on the agenda at some other point, 3) it might establish routing of messages through a p rticular office so that Fssistrnce could be provided to the citizen in framing a message and messages not conforming to the intent of the section could be held at that point. 2 Ili pt is often difficult is achieving a b=lEnce between the interest of the Council in the msximum input by citizens who '.ish to p^rti,ip=te in the deliberrte process end the need of the Council to protect the integrity of the decisionmaking ?ctivity that is ..their primary mission. It seems to me that the relevant sections of the Ordin ^nne have as their intent th-.t bel;�nce and some clarification of guide- lines is ^11 that is needed to assure th ?t b -1 nce. Th nk you for writing me. Si erely, r 7 r v Prul H rashman Professor Speech rommunicrtion University of Minnesota ,r. x x (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: February 23, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: 1983 Improvement Projects FOR YOUR INFORrigATION On December 14, 1982, a Public Hearing was held for Project 83 -01, consisting of 19 separate sections based on type and location of improvement. The total cost was estimated at $1,221,400.00 On December 29, 1982, certain sections were approved in Resolution No. 7311. The cost of the approved improvments is as follows: Construction Cost $ 395,800 Administrative $ Engineering Cost 65,800 Capitalized Interest 30,700 Land Acquisition -0- TOTAL $ 492,300 Assessable Cost $ 206,400 Deferred Assessable Cost -0- City Cost 285,900 TOTAL $ 492,300 The City's cost of $285,900 includes the monies projected for street lights and street maintenance. Funding would be as follows: Improvement Bonds Municipal State Aid Funds TOTAL MVP /pv cc: Gary Plotz Ken Merrill $ 417,000 75,000 $ 492,300 ice.. l /. Marlow V. Priebe Director of Engineering (612) 587 -5151 CITY OF EAUo CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Gary D. Plotz Hutchinson City Hutchinson City Hutchinson, MN February 23, 1983 Administrator Hall 55350 RE: Meter Removal Dear Gary: FEB 1963 M Ordinance Number 637 authorizing the removal of parking meters in the downtown area and establishing hours and times for parking in that area was adopted on October 27, 1981. At that time I recommended that no specific trial period be incorporated into the ordinance but that the council may, should it so desire, review the effectiveness of the ordinance at periodic intervals and if it desired at such times it could ammend or appeal the ordinance.. If the council wishes the ordinance to remain in effect as it is currently written, it need do nothing. If changes are desired, the ordinance may be ammended to incorporate the changes sought. If the council wishes to replace the parking meters, they may repeal the ordinance and repass the original ordinance or whatever substitute ordinance they should desire. Sincerely yours, JHS:dlp James H, Schaefer Hutchinson City Attorney J' February 23, 1983 FOR YOUR iNFORMIAT(ON Fred Roberts 624 Elm Street Hutchinson, MN 55350 RE: Sharing manpower and facilities between City of Hutchinson and McLeod County ,Fair Board Dear Mr. Roberts: Last year the city council requested that myself _ and Gary Plotz meet with the county fair board for the purpose of working out a mutual written,ggreement ior sharing manpower and facilities. The city would like to enter into a formal agreement outlining the sgrvicea which it will provide the McLeod County, Fair; Board and the McLeod County Agricultural Association,and the services or benefits the ciiy,can expect to. race ive from the McLeod County Fair Board and Mcteod,County, Agricultural Association in exchange. , . „ I would suggest that a meeting be held at the Hutchinson City Hall some time in ihe*near future. If you could contact me with .& - date and the names of the McLeod County Fair Board members who wouln attend such a meeting, I wilt insure that,myself,'Gary. Plotz, Ralph Neumann and Bruce Ericson will, a present. If you have any questions concerning this matter= please feel free to contact me directly. Sincerely yours, SCHAEFER LAW OFFICE JHS:dpp James H. Schaefer CC: Vdary Plotz Hutchinson City,Attorney 0 0 CRRL /WPLS /OPLIC MERGER STUDY COMMITTEE MEETING Wednesday, February 23, 1983 FOR YOUR INFORMATIN Crow River Regional Library, Willmar Present: LeRoy Sanders, Willmar Linda Ulrich, Renville Lilah Buhr, Stewart Curt Johnson, Appleton _Bob Lundborg, Milan Sue Nelson, Benson Al Lewis, Assistant Director Jan Feye- Stukas, Consultant Bob Boese, Director Burton Sundberg, Director Kathy Matson, Asst. Dir. Representing: Crow River Regional Library Crow River Regional Library Crow River Regional Library " Western Plains Library System Western Plains Library System Western Plains Library System Office of Public Libraries office of Public Libraries Western Plains Library System Crow River Regional Library Crow River Regional Library The meeting was convened by Al Lewis at 7:40 p-m. in the meeting room of the Crow River Regional Library in Willmar. Sue Nelson, WPLS alternate committee member, was introduced to the group. Sanders/Buhr moved adoption of the minutes of the February 2, 1983 meeting. Passed. The committee began by examining a draft copy of the proposed agreement. The various sections of the agreement have been renumbered and some editorial changes made. Lundborg/Ulrich moved acceptance of the new version of Section II which now in- corporates recommendations for changes made at the last meeting. Passed. Buhr /Nelson moved acceptance of Section V, "Approval and Execution," with the addition of the words "Section III, #4, Share of Budget, will not take effect until January, 1984" inserted in Part 2. Passed. The other sections of the agreement were approved at the last meeting and no changes were made. The committee then began consideration of four funding options which had been mailed to committee members prior to the meeting. Bob Boese and Burton Sundberg presented a document outlining the possible funding level necessary to establish and operate the new system in 1984. Al Lewis of OPLIC reviewed the worksl�ee`s of possible funding choices. It was the consensus of the committee that OPLIC staff should re- examine the worksheets of funding options and make some recommended calculations based on the figures recommended by the directors as to the funding levels necessary to operate the system. These calculations will be sent to the directors for consideration by both library boards at their March meeting. In addition, copies of the draft contract are to be presented to both boards in March for their reaction. The committee will meet again on Wednesday, March 16, 1983, at the Chippewa County Library in Montevideo. The following meeting of the committee will be Wednesday, April 13, 1983, at the Crow River Regional Library in Willmar. The meeting adjourned at 11:07 p.m. �rL HttJ�; Kathy Mathon Secretary