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cp01-25-1983 c✓1 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 25, 1983 Call Meeting to Order - 7:30 p.m. Invocation - Rev. Richard H. Coston Consideration of Minutes - Regular Meeting of January 11, 1983, Special Meeting of January 17, 1983, Bid Opening of January 18, 1983 Action - Motion to approve /approve as amended 4. Public Hearings - 8 :00 p.m. V(a) Correction of Error on Parking Assessment: 1. Home Bakery (Alice Lovald) 2. J & J Findings (Joan Rustom) Action - Motion to close hearing - waive reading and approve. Res. No. 7735 Revising Parking Assessments ✓(b) Consideration of Issuance of On -Sale Intoxicating Liquor License to Glenn J. Kiland, owner of Timothy O'Toole's Pub (formerly known as Frontier House) Action - Motion to close hearing - Motion to reject /approve application and issue license 5. Communications, Requests and Petitions ,/(a) Consideration of Request Concerning Tree Removal Practices by Maintenance Director Ralph NOumann Action - /(b) Consideration of Request for Reduced Refuse Charge by Mrs. Clara Sprengeler Action - Motion to approve /reject ✓(c) Consideration of Request for Motor Pool to advertise for Maintenance Machine for Park Department Action - Motion to approve /reject Y V COUNCIL AGENDA JANUARY 25, 1983 6. Resolutions and Ordinances ✓(a) Resolution of Appreciation to Crow River Cable TV (requested by Mayor DeMeyer) Action - Motion to reject /waive reading and adopt Resolution No. 7731 V�b) Resolution No. 7732 - Resolution to Approve the Sewer System Evaluation Survey Report and Authorize Submission of Report to Minnesota Pollution Control Agency and U.S. Environmental Protection Agency Action - Motion to reject /waive reading and adopt Resolution No. 7732 ,/(c) Resolution No. 7733 - Resolution to Purchase Action - Motion to reject /waive reading and adopt Resolution No. 7733 /(d) Resolution No. 7734 - Use of Tax Increment Financing on Hutch Hotel Project Contingent upon Public Hearings (requested by Frank Fay and Tim Lembke) Action - Motion to reject /waive reading and adopt Resolution No. 7734 7. Reports of Officers, Boards and Commissions ,/(a) Minutes of Senior Advisory Board dated October 13, 1982 Y(b) Minutes of Safety Council dated December 20, 1982 v(c) Minutes of Planning Commission dated December 21, 1982 Y(d) Minutes of Hospital Board dated October 7, 1982, November 16, 1982, and December 8, 1982 Action - Order by Mayor to be received for filing 8. Unfinished Business ,V(a) Discussion in Connection with Use of City Vehicles (requested by Mayor DeMeyer) (DEFERRED 9- 14 -82) Action - (2) COUNCIL AGENDA JANUARY 25, 1983 ✓(b) Consideration of Awarding Bid on Van for Burns Manor Nursing Home Action - Motion to reject /motion to approve and award bid ,/(c) (ITEM DELETED) ,/(d) Consideration of 1983 Salary Adjustment for City Employees Action - ✓(e) Consideration of Guidelines for City Council Proceedings (DEFERRED 12- 29 -82) Action - 9. New Business /(a) Consideration of Delinquent Water & Sewer Accounts Action - Motion to authorize extension of payment period/ authorize discontinuation of service ,/(b) Consideration of Payment for Resurfacing of Fire Department Floors (requested by Alderman Beatty) Action - �(c) Consideration of Request for Conditional Use Permit Submitted by Suzuki Sports (Lowell Baumetz) with Favorable Recommendation. of Planning Commission nr> Action - Motion to reject /approve and waive reading and adopt Resolution Granting Conditional Use Permit G J(d) Consideration of Preliminary Plat for Royal Oaks Estates as Submitted by Dennis Albertson with Favorable Recommendation of Planning Commission, with Contingency Action - Motion to reject /approve ,/(e) Consideration of Preliminary Plat for V & H Jorgenson Subdivision with Favorable Recommendation of Planning Commission, with Contingency Action - Motion to reject /approve (3) i COUNCIL AGENDA JANUARY 25, 1983 ✓(b) Consideration of Awarding Bid on Van for Burns Manor Nursing Home Action - Motion to reject /motion to approve and award bid ,/(c) (ITEM DELETED) ,/(d) Consideration of 1983 Salary Adjustment for City Employees Action - ✓(e) Consideration of Guidelines for City Council Proceedings (DEFERRED 12- 29 -82) Action - 9. New Business /(a) Consideration of Delinquent Water & Sewer Accounts Action - Motion to authorize extension of payment period/ authorize discontinuation of service ,/(b) Consideration of Payment for Resurfacing of Fire Department Floors (requested by Alderman Beatty) Action - �(c) Consideration of Request for Conditional Use Permit Submitted by Suzuki Sports (Lowell Baumetz) with Favorable Recommendation. of Planning Commission nr> Action - Motion to reject /approve and waive reading and adopt Resolution Granting Conditional Use Permit G J(d) Consideration of Preliminary Plat for Royal Oaks Estates as Submitted by Dennis Albertson with Favorable Recommendation of Planning Commission, with Contingency Action - Motion to reject /approve ,/(e) Consideration of Preliminary Plat for V & H Jorgenson Subdivision with Favorable Recommendation of Planning Commission, with Contingency Action - Motion to reject /approve (3) COUNCIL AGENDA JANUARY 25, 1983 4f) Consideration of Authorization to Proceed with Airport Zoning - (Presentation by Airport Consultant TKDA) Action - Motion to authorize Airport Zoning Board to initiate meetings and schedule hearings on proposed zoning ✓(g) Consideration of Park Board Recommendation on Indoor Recreation Facilities Action - 10. Miscellaneous ,/(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments /(a) Verified Claims Action - Motion to reject /approve and authorize payment 12. Adjournment (4) o r MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 11, 1983 1. CALL TO ORDER The meeting was called to order by Mayor DeMeyer at 7:30 P.M., with' the following present: Alderman John Mlinar, Alderman Ted Beatty, Alderman Mike Carls, and Mayor James G. DeMeyer. Absent: Alderman Ken Gruenhagen. Also present: City Attorney James Schaefer and City Administrator Gary Plotz. 2. INVOCATION The Reverend Richard Coston led the invocation. 3. MINUTES The minutes of the Regular Meeting of December 29, 1982 were approved as presented upon motion by Alderman Beatty, seconded by Alderman Carls and unanimously carried. 4. PUBLIC HEARING (a) INDUSTRIAL REVENUE NOTE REQUESTED BY HUTCH COMPUTER INDUSTRIES Publication No. 3008, Notice of Public Hearing, was read by Mayor DeMeyer. After discussion, it was moved by Alderman Mlinar to close the hearing. Motion seconded by Alderman Beatty and carried unanimously. On a motion by Alderman Mlinar, seconded by Alderman Beatty and carried unanimously, Resolution No. 7307 was adopted. (b) PROPOSED USE OF FEDERAL REVENUE SHARING FUNDS Publication No. 3007, Hearing on Proposed Use of Revenue Sharing, was read by Mayor DeMeyer. City Accountant Ken Merrill stated that the unappropriated revenue sharing funds available are $179,319 and that citizen comments are solicited on their use. There being no citizen comments, it was moved by Alderman Beatty to close the hearing. Motion seconded by Alderman Mlinar and carried unanimously. P e COUNCIL MINUTES JANUARY 11, 1983 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF APPOINTMENTS TO HEALTH BOARD One -year appointments to the Health Board were made for 1. Dr. George Smith 2. Dr. Robert Hegrenes 3. Dr. Thomas Kleinkauf Appointments were ratified on a motion by Alderman Beatty, seconded by Alderman Carls and carried unanimously. (b) CONSIDERATION OF FIRE MARSHAL TO ATTEND CONFERENCE JANUARY 18, 1983 After discussion, the Fire Marshal's request to attend conference was approved on a motion by Alderman Mlinar, seconded by Alderman Beatty and carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 17/82 - AN ORDINANCE LICENSING AND REGULATING THE CONDUCT OF BINGO AND RAFFLES AND THE USE OF PADDLEWHEELS, TIPBOARDS, PULL -TABS OR TICKET JARS AND PROVIDING A PENALTY FOR VIOLATION. Following discussion, a motion was made by Alderman Beatty, seconded by Alderman Carls and carried unanimously to waive second reading and adopt Ordinance No. 17/82. (b) ORDINANCE NO. 18/82 - AN ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBDIVISION NO. 11 THERETO. After discussion, a motion was made by Alderman Mlinar, seconded by Alderman Beatty and carried unanimously to waive second reading and adopt Ordinance No. 18/82. (c) RESOLUTION NO. 7313 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS After discussion, a motion was made by Alderman Beatty, seconded by Alderman Carls and approved unanimously to waive reading and adopt Resolution No. 7313. (d) RESOLUTION NO. 7314 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS Following discussion, a motion was made by Alderman Beatty, seconded by Alderman Mlinar and approved unanimously to waive reading and adopt Resolution No. 7314. 0 (2) COUNCIL MINUTES JANUARY 11, 1983 (e) RESOLUTION NO. 7315 - DESIGNATING OFFICIAL NEWSPAPER After discussion, a motion was made by Alderman Beatty, seconded by Alderman Mlinar to waive reading and adopt Resolution No. 7315 designating the Hutchinson Leader as the official newspaper. Motion was unanimously approved. (f) RESOLUTION NO. 7316 - APPOINTING CITY OFFICERS FOR 1983 After discussion, a motion was made by Alderman Mlinar to appoint city officers. for 1983, making the appointments for City Attorney and Assistant City Attorney 12 months in length instead of the 6 months originally listed. Motion was seconded by Alderman Beatty. City Attorney Schaefer responded to a question from Alderman Carls stating that there is no contract involved and no requirement to compensate the City Attorney for a full year in the event of early severance. Mayor DeMeyer referred to the uncertainties of the City Attorney's work load and stated he prefers not to be tied to a full year. Alderman Mlinar remarked that a one -year appointment is a matter of formality. The motion to appoint city officers was carried, with Alderman Carls, Mlinar and Beatty voting aye and Mayor DeMeyer voting nay. (g) RESOLUTION NO. 7317 - APPOINTING LEGAL COUNSEL City Attorney Schaefer commented that in light of the action taken in adopting Resolution No. 7316, the wording in Resolution No. 7317 would change to appoint the City Attorney for a one -year period. He further noted changes he is recommending for this year concerning legal services for tax increment bond /note issues and collecting legal obligations -owing the City. Alderman Carls made a motion to adopt Resolution No. 7317, including the City Attorney's first recommended change (tax increment bond /note issues) and deleting the second recommended change (collecting legal obligations). The motion failed for lack of a second. After further discussion, Alderman Beatty moved to adopt Resolution No 7317 with the City Attorney's recommended change on tax increment bond/ note issues, and to change the second portion of the resolution to state that legal action initiated to collect obligations owing the City or its agencies is included in the aforementioned ceiling up to $4500; after the ceiling is reached, remuneration will be on a contingent fee basis for any amounts received for such actions. Alderman Beatty amended his motion to include appointing the City Attorney for a one - year period. The motion as amended was seconded by Alderman Mlinar. The motion to appoint legal counsel was carried, with Alderman Carls, Mlinar and Beatty voting aye and Mayor Demeyer voting nay. (3) COUNCIL MINUTES' JANUARY 11, 1983 (h) RESOLUTION NO. 7318 - ENTERING INTO AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1983 After discussion, a motion was made by Alderman Carls, seconded by Alderman Beatty and carried unanimously to waive reading and adopt Resolution No. 7318. (i) RESOLUTION NO. 7325 - RESOLUTION OF APPRECIATION FOR MILTON D. SCHANTZEN After discussion, a motion was made by Alderman Beatty, seconded by Alderman Mlinar and approved unanimously to waive reading and adopt Resolution No. 7325. (j) RESOLUTION NO. 7319 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON Following discussion, a motion was made by Alderman Beatty, seconded = by Alderman Mlinar and approved unanimously to waive reading and adopt Resolution No. 7319. (k) RESOLUTION NO. 7320 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON After discussion, a motion was made by Alderman Mlinar, seconded by Alderman Beatty and approved unanimously to waive reading and adopt Resolution No. 7320. (1) RESOLUTION NO.7321 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON Following discussion, a motion was made by Alderman Beatty, seconded by Alderman Carls and carried unanimously to waive reading and adopt Resolution No. 7321. (m) RESOLUTION NO. 7322 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION After discussion, a motion was made by Alderman Beatty, seconded by Alderman Mlinar and carried unanimously to waive reading and adopt Resolution No. 7322. (n) RESOLUTION NO. 7323 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS AND LOAN ASSOCIATION OF HUTCHINSON, MN After discussion, a motion was made by Alderman Mlinar, seconded by Alderman Beatty and carried unanimously to waive reading and adopt Resolution No. 7323. (4) COUNCIL MINUTES JANUARY 11, 1983 (o) RESOLUTION NO. 7324 - 'RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MN AS SPONSORING AGENCY FOR HUTCHINSON UTILITIES COMMISSION After discussion, a motion was made by Alderman Carls, seconded by Alderman Beatty and carried unanimously to waive reading and adopt Resolution No. 7324. (p) RESOLUTION NO. 7326 - RESOLUTION ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, a motion was made by Alderman Beatty, seconded by Alderman Mlinar and carried unanimously to waive reading and adopt Resolution No. 7326. (q) RESOLUTIONS OF APPRECIATION FOR JULIE HAAG AND MARGARET KNUTSON. Alderman Carls stated that Leader reporter Julie Haag and KDUZ reporter Margaret Knutson have devoted long hours covering the controversial City Council meetings of the past year. In view of their efforts, Alderman Carls made a motion introducing resolutions of appreciation to commend Julie Haag and Margaret Knutson for their work_-. Motion was seconded by Alderman Mlinar and carried unanimously to adopt Resolutions No. 7327 and 7328. 7. R E P 0 R T.S OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - DECEMBER 1982 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF AIRPORT COMMISSION DATED DECEMBER 15, 1982 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF NURSING HOME BOARD DATED NOVEMBER 18, 1982 and NOVEMBER 19, 1982 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF LIBRARY BOARD DATED DECEMBER 14, 1982.. There being no discussion, the minutes were ordered by the Mayor to be received for filing. (5) COUNCIL MINUTES JANUARY 11, 1983 (e) MINUTES OF PARK AND RECREATION BOARD DATED NOVEMBER 16, 1982 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (f) MINUTES OF TREE BOARD DATED NOVEMBER 16, 1982 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) RESPONSE TO QUESTIONS POSED TO CITY ATTORNEY. BY MAYOR DEMEYER AT COUNCIL MEETING OF DECEMBER 29, 1982 Attorney Schaefer stated that he has contacted the League of Cities concerning the Mayor's question on the statute governing assessable portion of actual improvement costs in the case of the parking bonds. He has received no response yet and will forward the response when it is received. Further, he will respond in writing when he receives answers from the League of Cities on other questions that have been asked. Attorney Schaefer stated it is important to understand the difference between an attorney's taking a position and being an advocate. He is bothered by the implication in the Mayor's questions that there may have been some wrongdoing by the City Attorneys. Mayor DeMeyer responded by reading a statement commenting on the news coverage of Council meetings. He stated that the City Attorney has not objected to a State procedural and compliance audit or to having all concerns fully investigated by outside legal counsel. He said the opinions of men and attorneys vary and should not be construed with their character. Attorney Schaefer responded that he hopes to take the statement to mean there are no questions about wrongdoing, conflicts of interest or unethical conduct. Mayor DeMeyer replied that he is not making any accusations against City Attorney Schaefer. City Attorney Schaefer then stated that it is acceptable for attorneys to disagree and that an incorrect or wrong opinion does not imply unethical or illegal action. (b) CONSIDERATION OF REQUEST FOR ADDITIONAL PARKING BY USE OF COURTESY PARKING TICKET (DEFERRED 12- 29 -82) Police Chief Dean O'Borsky stated that the proposal will be brought to the attention of the downtown business community. When they come 0 (6) COUNCIL MINUTES JANUARY 11, 1983 up with a proposal, he will bring it to the attention of the Council. On a mbt-b n by Alderman Beatty, seconded by Alderman Mlinar, the matter of courtesy parking tickets was tabled until brought back to the attention of the City Council by Chief O'Borsky. Motion was carried unanimously. (c) (d) (ITEMS WITHDRAWN) (e) REPORTS BY KEN MERRILL AND MAYOR DEMEYER ON NEGOTIATIONS OF OPTION CONTRACTS FOR PARKING PROGRAM City Accountant Merrill reported on his negotiations on the three options: 1. First State Federal would extend their option for 30 days. 2. Masonic Temple may still accept an offer under terms of the old option. 3. Bretzke Property - not interested in reduced price, but may still be receptive to terms of old option. (f) (g) (h) CONSIDERATION OF OFFER TO PURCHASE FIRST STATE FEDERAL, BRETZKE AND MASONIC TEMPLE PROPERTIES Alderman Beatty moved that the City Administrator and Mayor be authorized to sign necessary documents to purchase the First State Federal Property, Parcels A & B (Plowman Building) at $175,000. Motion was seconded by Alderman Mlinar. After considerable discussion concerning possible legal problems and the necessity to acquire all three properties for the parking program, Alderman Beatty amended his motion to include the purchase of the Bretzke Property.(Including Lots 2 & 3, Excepting South 20 ft, of West 55 ft.; North Half City, Block 49) at $103,800 and the Masonic Temple Property at $163,000. The amended motion was seconded by Alderman Mlinar. The motion was passed, with Aldermen Beatty, Carls and Mlinar voting aye and Mayor DeMeyer voting nay. Mayor DeMeyer requested that the minutes should note he objects to the action. 9. NEW BUSINESS (a) CONSIDERATION OF PURCHASE OF STREET SWEEPER Maintenance Director Ralph Neumann reported that the street sweeper was due for replacement two years ago. Due to good care it has lasted this long, but now needs replacement. (7) COUNCIL MINUTES JANUARY 11, 1983 Alderman Beatty moved to approve purchase of a street sweeper and advertise for bids. Motion was seconded by Alderman Mlinar and carried unanimously. (b) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSE FOR 1983 BY NATIONAL FOOD STORE Alderman Beatty moved to approve the application and issue license. Motion was seconded by Alderman Carls and carried unanimously. (c) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMITS: 1. Don Sitz 2. Florian Thode 3. Tom Dahl Alderman Mlinar made a motion to approve application and issue permits. Motion was seconded by Alderman Beatty and carried unanimously. (d) CONSIDERATION OF 1983 TRAVEL, SCHOOLS AND The Council received and noted the requests of the various departments for the use of 1983 Travel, Schools and Conference funds. (e) CONSIDERATION OF 1983 LIQUOR STORE AND WATER /SEWER BUDGETS Liquor Store Manager Chuck Nelson stated that the liquor store budget requires an additional $2000 for repairs to the roof and carpet. The 1983 liquor store and water /sewer budgets were accepted on a motion by Alderman Beatty, seconded by Alderman Mlinar and carried unanimously. (f) CONSIDERATION OF REQUEST TO PURCHASE BOULEVARD TREES City Forester Mark Schnobrich requested that $2000 unexpended funds from 1982 budget be used along with 1983 budgeted funds for the purchase of boulevard trees. Alderman Beatty moved and Alderman Mlinar seconded to approve the request to purchase boulevard trees. Motion was unanimously carried. (g) CONSIDERATION OF CHANGING OF MEETING PROCEDURE WITH CITY COUNCIL AND EMPLOYEES (8) I COUNCIL MINUTES JANUARY 11, 1983 City Administrator Plotz reported that the contact between individual Council representatives and the various departments might be improved if the Council member overseeing a particular department would meet separately with employees of the department on a scheduled basis, rather than having the whole Council sit in on department meetings. After discussion, Alderman Carls made a motion to approve this change in procedure. Motion was seconded by Alderman Beatty and carried unanimously. (h) CONSIDERATION OF SETTING PUBLIC HEARING DATE FOR COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION The public hearing for Frank Fay's proposed grant application had previously been set for January 25. Due to legal requirements of the application process it has been necessary to change the date to an earlier one. After discussion, Alderman Beatty made a motion to set the public hearing for 7:00 p.m. on Monday, January 17. Motion was seconded by Alderman Mlinar and carried unanimously. (i) CONSIDERATION OF SETTING PUBLIC HEARING DATE FOR LIQUOR LICENSE ISSUANCE City Administrator Plotz reported that Glenn J. Kiland has requested the issuance of an "On-Sale" Intoxicating Liquor License for Timothy O'Toole's Pub (formerly known as the Frontier House). A public hearing should be held prior to such issuance. Alderman Beatty made a motion to set public hearing for 8:00 p.m., January 25, 1983. Motion was seconded by Alderman Mlinar and carried unanimously. (j) CONSIDERATION OF HOLDING COUNCIL WORKSHOP City Administrator Plotz reported that a Council workshop should be held for the purpose of discussing 1983 employee salary adjustments and reviewing parking assessment appeals. Alderman Beatty made a motion to hold the Council workshop on Monday, January 17, following the 7:00 p.m. public hearing. Motion was seconded by Alderman Mlinar and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR (9) COUNCIL MINUTES JANUARY 11, 1983 City Administrator Plotz reviewed two upcoming meeting dates. January 26 will be a League of Cities legislative meeting; February 4 and 5 a meeting for newly elected officials. (b) COMMUNICATIONS FROM ALDERMEN BEATTY, MLINAR AND CARLS Alderman Beatty brought up the Mayor's allegations of conflict made at the last Council meeting and asked City Administrator Plotz how much money the City had spent to date on that project. The response that there have been no expenditures except of staff time. Alderman Mlinar stated that the City should be working with developers. After further discussion, Alderman Carls asked for a copy of the Mayor's statement regarding the City Attorney's concerns. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Carls made a motion to approve claims and authorize payment. Motion was seconded by Alderman Beatty. Motion carried with Alderman Carls, Beatty and Mlinar voting aye and Mayor DeMeyer abstaining. The Mayor stated that he feels the payment on bonds is a conflict of position for him. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:43 p.m. upon motion by Alderman Beatty, seconded by Alderman Carts and unanimously carried. (10) MINUTES SPECIAL MEETING - .HUTCHINSON CITY COUNCIL MONDAY, JANUARY 17, 1983 - 7:00 P.M. 1. CALL TO ORDER The meeting was called to order by Assistant City Clerk Ken Merrill at 7:00 p.m. with the following present: Alderman John Mlinar, Alderman Ted Beatty and Alderman Mike Carls. Absent: Mayor Jim DeMeyer and Alderman Ken Gruenhagen. Also present in addition to Assistant City Clerk Merrill was City Attorney Jim Schaefer. Alderman Beatty was appointed Chairman on a motion by Alderman Carls, seconded by Alderman Mlinar and carried unanimously. 2. PUBLIC HEARING - PROPOSED PROJECT AND COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION Chairman Beatty read Publication No. 3012, Notice of Public Hearing. Frank Fay and Tim Lemke, Professional Planning & Development Company of Mankato, were present to provide information on the proposed project. Mr. Lemke explained that Mr. Fay has retained the services of Professional Planning & Development Company to prepare and submit a CDBG application to HUD. They propose to apply for FHA 515 Housing funds to rehabilitate the old Hutch Hotel into 15' to 18 two- bedroom family units. The units would rent for about $260 per month and under the terms of the grant, the rent cost would not be subsidized. The grant request will be for about $500,000. In order to receive favorable consideration for the application, they propose to make a payback of approximately $1000 per month over a 40 year period to the City, which funds may then be used by the City for other development needs. Mr. Lemke and Mr. Fay further explained that they may make a request to the City for tax increment funds and also possibly an industrial revenue note. HUD's decision on the grant application will be known by April 1, 1983. City Attorney Schaefer commented that tax increment financing helps bring about projects that are not otherwise feasible - it is a method of "last resort." Upon questioning, Mr. Fay explained that the City is not liable for any cost of consulting services by Professional Planning and Development. That firm was chosen because of the successful experience of Dean Doyscher in securing grant funds. E r f ` COUNCIL MEETING MONDAY, JANUARY 17, 1983 Carol Haukos, Executive Director of the Hutchinson HRA, spoke. She stated that there is no demand for elderly housing in Hutchinson at this time. A number of subsidized units have been built within the past year and many of them have remained unfilled for a considerable period of time. Mr. Fay responded that this will not be subsidized housing and that he believes low to moderate income families will fill the units. The consulting firm will do a survey to measure need in preparing the application. There being no further comments, the public hearing was closed at 7:30 p.m. on a motion by Alderman Carls, seconded by Alderman Mlinar and carried unanimously. A motion was made by Alderman Carls, seconded by Alderman Mlinar to approve the application for the small cities grant as proposed by Frank Fray and Dean Doyscher /Tim Lemke. Motion was approved unanimously. A motion was made by Alderman Mlinar, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7329 agreeing to utilize the services of Professional Planning and Development Company for the CDBG application. Motion was approved unanimously. A motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7330 authorizing submission of the Small Cities Development Block Grant application. Motion was approved unanimously. 3. ADJOURNMENT The meeting was adjourned at 7:40 p.m. on a motion by Alderman Mlinar, seconded by Alderman Carls and carried unanimously. 0 (2) F MINUTES BID OPENING JANUARY 18, 1983 1. CALL TO ORDER The bid opening was called to order by Alderman Ted Beatty at 2:00 p.m. Alderman Beatty was present. Absent were Mayor DeMeyer, Alderman Carls, Alderman Mlinar and Alderman Gruenhagen. City Accountant Ken Merrill was present. 2. BID OPENING Alderman Beatty read Publication No. 3004, Invitation for Bids - Old Armory Building - City of Hutchinson. There were no bids received. 3. ADJOURNMENT The bid opening was adjourned by Alderman Beatty at 2:05 p.m. 3� 12) 587 -5151 r* y ®F .HUY -CHI SON iSHING TON AVENUE WEST WSON, MINN. 55350 MEMEO To Mayor and Council FROM Ken Merrill, City Accountant Subject Public Hearing on Parking Assessement Revision As you may recall the parking assessement that has been adopted contained two errors. It was found the Home Bakery did not have credit for two parking spaces and J & J Findings had not been revised as originally intended to a furniture store and also credits for additional parking. The adjustment would be as follows: J &J Findings Gerald & Joan Rustom (Part of Lot 8 Block 49 N1/2 City) Original assessement was $3,564.00 the revised amount should be $1,460.30 Home Bakery Alice Lovald (N1/3 Lot 5 Block 50 N 1/2 City) Original assessement was $3,587.50 the revised amount should be $3,236.74 The City Attorney reports the need for a public hearing after which the council can revise the above property assessements. RESOLUTION NO. 7735 REVISING PARKING ASSESSMENTS WHEREAS, there was an error in the parking assessments relating to the following described properties THEREFORE, BE IT RESOLVED that the parking assessments on the described properties are hereby revised to correct the error, as follows: PROPERTY INCORRECT ASSESSMENT REVISED ASSESSMENT N 1/3 of Lot 5, Block 50, N 1/2 City (Home Bakery) $3587.50 $3236.74 22' N of S 22' 8 ", Lot 8, Block 49, N 1/2 City (J & J Findings) 3564.00 1460.30 Adopted by the City Council of the City of Hutchinson this 25th day of January, 1983. ATTEST: Gary D. Plotz City Administrator 4 yti James G. DeMeyer Mayor 0 �_ a I PUBLISPED IN THE HUTCHINSON LEADER TUESDAY, JANUARY 11, 1983 PUBLICATION NO. 3013 NOTICE OF PUBLIC BEARING FOR CORRECTION OF AN ERROR IN THE PARKING ASSESSMENT NOTICE IS hEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will hold a public hearing on January 25, 1983 at 8:00 o'clock P.M. at the City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota. The purpose of the public hearing is to seek citizen input and advice on the correction of an error in the parking assessment relating to the following described properties: Lot 5, Block 50, North Half City (Home Bakery) Lot 8, Block 49, North Half City (J 6 J Findings) Dated: January 5, 1983 BY ORDER OF THE CITY COUNCIL BY Gary Plo z City C eik // — OL I F..L DATE. January 19, 1983 'POLICE DEPARTMENT MEMORANDUM TO Mayor & Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Glenn John Kiland - Request for Liquor License A background investigation including personal and financial references has been conducted. I find no reason why a liquor license should not be issued. 1 APPLICATION FOR ON -SALE' INTOXICATING LIQUOR LICENSE This fcjm was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension , Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. /� iIrMAN .�ivC ade Name 2_ Licensing Period 3. Type of Application: New Renewal 4. 6. _J /¢C �E �"rl!s7 Name of Applicant 5. Home Address 6. 7. 8. Address 9_ iocacron Date of Application © Transfer Phone z -/3 23 Date of Birth Legal Description 10. List owners of building or premise to be licensed: Cr-Wa/.f —,*IN J/-So M 11. List all partners, officers or directors, if corporation: Name Address Date of Birth 12. Prior experience in this type of business :�/�/�•,f — 13. Present ownership in any other liquor establishment: /yQC,.r��fjo/�!_(9%`nN� 14. Present ownership in any other restaurant or f busr�'-7''/1'1a�Q�J e/C,J 15. Three Business References: - //J/Z/f /'i `" At. 16. /S ,1iA40A l/VC_ Corl5orat6 or-Partnership Title Corporate or,PartnershiP Address 18. If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. 19- 11bo owns the bar /tavern fixtures? 20- Are you a Minnesota resident? Yes � No If not, where resident? From To Dates of Residency 21. Residential Address during Past Five (5) Fears: 10 YdcAt P/'N,.• 22. Three Personal References: n O 23. Employment for the Past Five Years: r4yw /Y a CrSa y U tr /H 24- Any Convictions Other Than Minor Traffic: T /� y / 25. This application must be accompanied by detailed statement of net worth and last year's 1 , tax return and statement of method of payment for business, fixtures and inven ory. 26_ Applicant, and his associates in this application, wJ111 strictly comply with a�h Laws of the State of Minnesota governing the taxation and the sale of intoxicating e, �/J liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the fore_ 1 going questions and that the answers to said questions are true of my own knowledge I further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the "! operation of on -sale liquor licenses and agree to abide by them. 1' O1gna A Ala cant Ii � Subscribed and sworn to before me this day of 19 ef3 . MY Commission Expires: NANCY E BUSS NOTARY R1lL1(• • MMNFSOTA MCLEOD CO wycPm 62'p E.Pwe.WING fII N.�N�Ni i 1 , 1 , J 1 1 1 1 1 _ 1 1 , 1 1 1 i •. •a F. ASE OF 1: -0 ?dL4i1 p5 As an applicant for an On -Sale Intoxicating Liquor License with the City of Hutchinson, Hutchinson, Minnesota, I am required to furnish information which that agency may use in determining my moral, physical, mental and financial qualifica- tions. In this connection, I hereby expressly authorize release of any and all in- formation which you may have concerning me, including information of a confidential or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or person furnishing information to that agency as expressly authorized above, from any liability for damage which may result from furnishing the information requested. Applicant's Full Printed Name: Applicant's Address: Applicant's Birth Date: Applicant's Place of Birth: Ci 001,�0k, 553y County) (State S Zip) Applicant's Social Security No.: 77 — .[ //Or o Applicant's Driver's License No.: le� OU Date: I's�,g; icant s ignature 1�.0 og xg C4. � 0 0 C3 -- -Be ret to give adds -or-la—=d block numlw7 - DATE 1— 74,3 RECEIPT N_ 38818 city of chlnson f By (Published in the Hutchinson Leader: Thursday, January 13, 19831 -- �. PUBLICATION NO. 3014 NOTICE OF PUBLIC HEARING - TO WHOM IT MAY CONCERN -" - Notice is hereby given that a public hearing will be held on January 25, 1983 at 8:00,P.M. during the course of their feyular meeting which starts at 7:30 P.M. in the Council Chamber of City Hall for the purpose of: Considering the issuance of an -On- Sale" Intoxicating Liquor License to Glenn J. Kiland, owner of Timothy O'Toole s Pub (formerly known as the Frontier House). This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. - _ Gary D. Plotz City Clerk Dated: January 12, 1983 - 4 AFFIDAVIT O� PUBLICATION STATE OF MINNESOTA) ' COUNTY OF MCLEOO)ss. C. H. Warner, being duly swom, on oath says he is and during all the times herein stated has been the publisher printer of the newspaper known as The Hutchinson Leader and has lull knowledge of the facts herein stated as fo!lo (1) Said newspaper is pnnled in the English language in newspaper format and in column and sheet form egsvafen pnnled space to at least 1,200 square inches- (2) Said newspaper is a semiweekly and is disirlbut ed at least twice e week. (3) Said newspaper has 25% of its news columns devoted to news of local interest to the community which 111 ports 10 serve and does not whofefy duplicate any other publication and is not made up entirely of patens. prate ma and advertisements. (4) Said newspaper is circulated in and near the municipa!dy which it purports to serve, has at le 500 copies regularly delivered to paying subscribers. has an average of at least 75% of its total circulation currently p or no more than three months in arrears and has entry as second Class matter in its local post office. (5) Said newspa purports to serve the City of Hutchinson in the County of McLeod and it has its known olbce of issue in the City of 1 chmson in said county, estab fished and opened during its regular business hours for the gathering of news, sale of ad, . fisements and safe of subscriptions and maintained by managing officer of said newspaper or persons in its employ subject to his direction and control during all such regular business hours and devoted exclusively dining such basvn.. hours to the business of the newspaper and business related thereto. (6) Said newspaper fires a copy of each issue medialely with the State Historical Society. (7) Said newspaper is made available at single or subscription plots to . person, corporation, partnership or other unincorporated association requesting a newspaper and making the apphca payment (8) Said newspaper has complied with all the foregoing conditions for at least we year preceding the day dates of publication mentioned before. (9) Said newspaper has filed with the Secretary of Stale of M,nnesola prior January 1. 1966, and each January 1 thereafter an affidavit in the form prescribed by the Secretary of State and sign by the managing officer of said newspaper and swom to before a notary public stating that the newspaper is a le newspaper. Publication No. 3014 He further states on oath that the printed - — hereto attached as a part hereof was cut from the columns of said newspaper. and was printed and published lhereir the English language once each week, for One _ successive weeks, that it was first so pubished Thursday the 13 day of January . 1983 and was thereat printed and published on every to and including the day of 19 and that the following is a printed copy of the lower case alphabet from A to Z both inclusive and is here acknowledged as being the size and kind of type used in the composition and publicat;Vn of said notice, to wit abcdefghijklmnopgrsiuvwzyz / Subscribed and sworn to before me INS day of - - - - (Notgpal5ea\ LOUISE JESSEN W?r-'- —L " NOTARY PUBLIC — I.'INNESOTA kicLEOD COUNTY My Comrnission Expires Jan 6, 1985 L_/ ' (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: JAN. 19s 1983 TO: htSYOR AND CITY COUNCIL FROM: - RALPH NEUMANN - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SUBJECT: TREE RF'.MOVAL _ _ _ A , mile long ditch should be deepened and grubbed out so that proper drainage can be maintained on farm land the City of Hutchinson owns at the Airport. My request at this time is to have City crews cut down the trees growing in this ditch, but instead of loading and hauling these trees to the City landfill site, allot: my City crews to take home on their own time this wood for their furnaces and fireplaces. E}FECTI%'E JULY j,".1980 AFFIDAVIT (1 ' �20 � I D P Le AM OVER 65 YEARS OF AGE, . OR I ON DIS LITY AS DEFINED BY THE SOCIAL SECURITY ADP!INISTRATION, AND MY INCOME IS LESS THAN .$5.0000_ Ug YEAR— THE STANDARD CHARGE OF $5.25 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET AL FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved f 2) 587 -5151"Y ®F HUTCHIF SON SHINGTON AVENUE (NEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DA'T'E: — JAN. 19L1933- - - - -_— TO: MAYOR AND CITY COUNCIL — — -------------- — -- — — — — — — — — — — — — — FROM: RALPH NEUKAYN — — — — — — — — — — — — — SUBJECT: MAINTENANCE MACHINE FOR PARK DEPARTMENT — -- --------------------- — — — — - - — — — Permission is requested to write specifications, set bid date and advertise for a combination grass mower and snow blower for the Park Department. This is a replacement vehicle as set forth in our Motor Pool schedule and money has been budgeted for this purchase. i ,r Crow diver (ab(cTelevision In recognition of ifs services to ffje resibenfs of Ifilfc$inson, £$e Cifg of Hufcfjinson is pleaseb to present to C'ROQ) RIVER CABLE TELEVISION tfjis Resolution of Appreciation for meritorious work buring fQe past year covering many controversial anb lengffjg Cifg Council meetings for L O CAL N E V 5 NON TKRUORE, BE IT 'RESOLVED BT{ THE CIT?I COUNCIL OF THE CITY OF MTCHINSON, IIINNTSOTA: THAT; beep appreciafion is fjcrebg expresseb to CROP, 'RIVER CABLE TELEVISION for ffjc aforemenfioaeb services anb ffje grafifube of Hufcfinson anb ffje citizens tfjereof is Qerebg expresseb. Abopfeb bq f$e Cify Council ffjis 25f6 bay of Januarg, 1983. James G. DelUeyer Manor fT .mot 'i January 3, 1983 Honorable Mayor and City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN '55350 RE: HUTCHINSON WASTEWATER TREATMENT FACILITIES Dear Sirs: Thank you for the opportunity to meet with you on December 29, 1982 to discuss the Sewer System Evaluation Survey (SSES) Report and associated �( work. This letter is written in response to your requests for additional information. -Enclosed are the following: 1. One page draft of resolution which may be used to approve the SSESv deke report and authorize its submittal to the MPCA and the EPA. carroil muller I associates, inc. 2• architects engineers Fanners andscape architects land surveyors. laboratory services Two page list of actions which M recommend- eco n s e rty of �e( Hutchinson consider and /or take at this time on wastewater 7 collection and treatment issues. / 3. Two page letter agreement between City and RCM under which RCM will provide engineering services on the preparation of a user r, charge system and sewer use ordinance. Please do not hesitate to contact me with questions or comments at any time. I look forward to meeting with you at the first City Council meeting in February to further discuss these items. Very truly yours . James M. elday, P. RIEKE CARROLL MULLER ASSOCIATES, INC. JM W:mt cc: Mr.-Marlow Priebe; City Engineer Ralph Neumann; Director of Operations Mr. Finley Mix; Wastewater Supt. post first street south post office box 130 hopkins, minnesota 55343 612- 935 -6901 RESOLUTION NO. 7732 A RESOLUTION OF THE CITY COUNCIL OF HUTCHINSON, MINNESOTA APPROVING A PROPOSED SEWER SYSTEM EVALUATION SURVEY REPORT WHEREAS, The City Consulting Engineer, Rieke Carroll Muller Associates, Inc., has prepared a report titled "Sewer System Evaluation Survey Report for Hutchinson, Minnesota" which is attached hereto, marked Exhibit "A" and by this reference made a part hereof; and, WHEREAS, said report discusses the condition of the City sanitary sewer system and recommends certain cost - effective improvements to said sewer system; and, WHEREAS, said report was adequately and completely discussed at a City Council meeting; NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL THAT 1. The "Sewer System Evaluation Survey Report for Hutchinson, Minnesota" which is attached hereto and marked "Exhibit A" and by this reference made a part hereof is hereby adopted and approved. 2. That the City Consulting Engineer, Rieke Carroll Muller Associates, Inc., is hereby authorized to submit the "Sewer System Evaluation Survey Report for Hutchinson, Minnesota" to the Minnesota Pollution Control Agency and the U.S. Environmental Protection Agency. Passed and adopted this ATTEST: City Clerk day of 1983. P ^ •. RESOLUTION NO'. _7733_ CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGEJIN yes yes VENDOR — Correc tion Indus een & Wear Parts Blacktop Heater Belts 6500.00 1519.12 preheat blacktop Carter press belts street ewer The following items were authorized due to an emergency need: ITEM Date Approved: Motion made by: Seconded by: _ COST PURPOSE DEPT. I BUDCET I VENDOR Resolution submitted for Council action by: I -. RESOLUTION NO. 7734 APPROVING USE OF TAX INCREMENT FINANCING ON HUTCH HOTEL PROJECT WHEREAS, the City of Hutchinson has established a tax increment district in 1978 with subsequent revisions, and WHEREAS, the Hutch Hotel is in said tax increment district, and WHEREAS, the City of Hutchinson is making application to Department of Energy, Planning "and Development for a Small Cities Development Block Grant for the rehabilitation of the Hutch Hotel into apartments, and WHEREAS, the City of Hutchinson wishes to demonstrate local participation in the rehabilitation project. THEREFORE, BE IT RESOLVED that the City of Hutchinson will utilize the tax increment generated from the rehabilitation in the projected amount of $85,000 which will be used to offset the internal demolition cost of the Hutch Hotel. BE IT FURTHER RESOLVED that a Tax Increment General Obligation Bond /Note will be issued for rehabilitation purposes contingent upon grant approval and contingent upon amending the existing tax increment plan, after necessary public hearings are held. Adopted by the City Council of the City of Hutchinson this th day of , 1983. ATTEST: Gary D. Plotz City Administrator James G. DeMeyer Mayor 6 — V l VV UTY OF HUTC8! %Kk4 hM1iNUTES SENIOR ADVISORY BOARD OCTOBER 13, 1982 The meeting of the Senior Advisory Board was called to order by Chairman Haukos at 3:00 p.m. on 'r'ednesday, October 13, 1982. Members present: Carol Haukos Hazel Sitz Roy Clabo Jean Peterson John Longley Member absent; Joan Phillips Emma Lake Lenard Schuft Barb Haugen, Senior The minutes of the August 11 meeting were approved. Center Coordinator Chairman Haukos reviewed the 1983 approved budget which has been adopted by the City Council. Staff reported on capital improvements which will be accomplished in 1982 - adding an electrical circuit in the kitchen, providing more ventilation in the kitchen, and adding a drinking fountain in the multipurpose area. Barb Haugen reported on activities completed and planned and noted that there has been a great increase in scheduled events and participation this fall, after a summer lull. Hazel Sitz noted that the Jefferson Lines depot has been located in the Hutchmobile office since September 3, thus increasing the activity in that office. Chairman Haukos brought up the suggestion that the senior center might have a "one year anniversary" party in January, with the advisory board serving as hosts. Members are to consider this possibility and it will be discussed and decided at our next meeting in about two months. Meeting adjourned at 4:45 p.m. Hazel Sitz, Secretary 7 --L2y 0 THE HUTCHINSON SAFETY COUNCIL The Hutchinson, Minnesota Safety Council met December 20th, 1982 at 12 noon at the fire hall in Hutchinson. There were 12 members present. Vice President Bill Arndt opened the meeting with a silent prayer. The November minutes were approved as read. Joyce Rix presented a 12.35 postage bill. The motion was made and seconded the bill be approved and the treasurers report was approved by motion. Old Business: The city is checking on the blind corner by the new bank building on South Grade road. This is a temporary entrance and a check will be made when the new bank is finished. The fire marshall has some calls on Christmas trees and lights. The nominating committee did not meet, but will have the slate of officers ready for the next meeting. New Business: A letter was read from the Minnesota State Safety Council . and a discussion was held on it regarding safety news for the newspaper. Jo.4ce Rix stated people are parking on the drive up space at the post of_ice. The police will check on this. A discussion was held on parking and parking signs. A discussion was held about county roads, sanding and reflective marking on curves. Jim Hassl of the police department stated the 911 telephone emergency number is in operation. There are 2 lines into the police department for emergency use. This number is not for complaints or non - emergency use. To date Hutchinson is the only city in McLeod County to have the 911 number. A discussion was held regarding calling the sheriffs department in Glencoe after hour;, as then there is not a toll free number. The January meeting will be January 24th, 1983 at the fire hall. The meeting was adjourned by motion. Submitted by: Bill Arndt, Vice President Loretta Pishney, Secr. Treas. Treasurers' Report: Balance on hand December 1, 1.982 136.09 Deposits: none Disbursements: J. Rix- Postage - 1.2.35 Balance on hand December 31, 1982 123.74 W MINUTES HUTCHINSON PLANNING TUESDAY, DECEMBER 1. CALL TO ORDER a COMMISSION 21, 1982 The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:30 P.M. with the following members present: Ted Beatty, Roland Ebent, Dr. Thomas Lyke, Larry Romo and Jim Johnson (arrived at 7:41 P.M.) in addition to Chairman Erickson. Absent: Elsa Young. Also attending were City Administrator Gary Plotz and Building Official Homer Pittman. 2. MINUTES The minutes of the regular meeting dated Tuesday, November 16, 1982, were approved on motion by Larry Romo and seconded by Ted Beatty. The motion carried unanimously. 3. PUBLIC HEARINGS None. 4. OLD BUSINESS (a) REVIEW OF FINAL PLAT FOR "PRIEVE ESTATES" Chairman Erickson explained that Prieve Estates is located within a two -mile radius of the city. The final plat map was reviewed by the members of the Commission. There were no questions from the audience. After brief discussion, Ted Beatty made a motion to recommend approval to the City Council of the final plat for Prieve Estates. Seconded by Larry Romo, the motion unanimously carried. (b) REVIEW OF FINAL PLAT FOR "PETERSON ESTATES" Chr. Erickson once again explained the plat is located within the two -mile radius of the city. The map was reviewed by the members of the commission and it was determined there had not been any changes from the preliminary plat. Motion was made by Ted Beatty to recommend approval of the final plat for Peterson's Estates to the City Council. Seconded by Dr. Thomas Lyke, the motion carried unanimously. (c) REVIEW OF FINAL N (P LAT OF PHASE I AND COVENANTS FOR LARRY BETHKE'S a .. f -. I Hutchinson Planning Commission December 21, 1982 Page 2 The plat was reviewed by the members and Mr. Bethke was asked questions concerning the covenants. He explained Mr. Keefe, his attorney, had drawn them up and had followed guidelines from a firm in Minneapolis using covenants for townhouses in that city. After discussion and briefly reviewing the covenants Mr. Roland Ebent made a motion to recommend approval to the City Council phase I of Larry Bethke's Rolling Greens contingent upon the City Attorney review the covenants to see they are in order. Seconded by Ted Beatty, the motion unanimously carried. (d) REVIEW OF POSSIBLE ORDINANCE CHANGE FOR REGISTRATION OF ROOMING RENTAL UNITS Building Official, Homer Pittman, had in the packet copies of a portion of an ordinance used by the city of Minneapolis. Discussion was held and it was decided it perhaps could use some changes before a hearing should be held. The fee was discussed and some questioned if it was necessary to be that high ($10.00). Also if one property owner should rent three or four separate rooms how would the fee run. Mr. Johnson suggested it be emphasized the intent of this ordinance is for fire and safety and not to make money. It was also suggested the registrations be recorded on the computer and listed on the searches done at the city. After discussion, it was determined Mr. Plotz should inform the city attorney on the points discussed and have him draw up some- thing that is simple and easy for the general public to follow. 5. NEW BUSINESS (a) DISCUSSION REQUESTED BY MR. LYLE EMME ON SIGN ORDINANCE (property zoned R -2) Mr. Lyle Emme explained to the Commission he was in the taxidermy business. He stated he has both a state and federal license. There is a sign located on the service road on the north side of Hwy 7 east directing out of town customers to Highland Drive where he has his business in his home. In the front yard he has a sign with the name of his business. Hutchinson Planning Commission Page 3 December 21, 1982 ` Pictures of the signs were presented for the commission to view. After a lengthy discussion, it was determined both signs were larger than the zoning ordinance permits. Mr. Emme was advised to either reduce the signs to meet the ordinance or apply for a variance. (b) REQUEST FOR EXTENSION OF CONDITIONAL USE PERMIT SUBMITTED BY HUTCH COMPUTER IND. A letter was received on December 20, 1982 by requesting an extension of time on a conditio to them in July. Conditional use permits are time period in which construction can begin. struction cannot be started within six months Council. the City of Hutchinson ial use permit granted issued for a six month In this case, con - pending on City Mr. Ted Beatty made a motion to extend the conditional use permit six months from the expiration date. Seconded by Dr. Lyke, the motion carried unanimously. 6. COMMUNICATIONS Mr. Lowell Baumetz, owner of Suzuki Sports Center, came before the Commission stating he was inquiring as to how they felt about him moving a building 70' in length from his old location to his present location. The exterior on both buildings is of the same material. None of the members present had any objection to this request so he was instructed to make application for a conditional use permit if he chose to pursue the project. Mr. Jim Johnson stated he was questioned by a property owner on South Grade Road about the temporary building used by the bank as to whether the building met the setback requirements of the ordinance. Mr. Pittman informed Mr. Johnson that the building did meet the requirement. 7. ADJOURNMENT On motion by Larry Romo, the meeting adjourned at 8:30 P.M. Seconded by Dr. tyke, the motion unanimously carried. HUTCHINSON COMMUNITY HOSPITAL SPECIAL BOAFD OF.DIRECTORS MEETING - October 7, 1982 Small Conference Rooip - 5:00 PM Present: Rolly Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee; Dave Doelger, Trustee; Dr. George Gordon, Chief of Staff Absent: None Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator The purpose of the meeting was to discuss the contractual arrangement between West Central Community Service Center and McLeod County for mental health services for Fiscal Year 1983• Graves informed the hospital board that McLeod County would be making a decision on Tuesday, October 12, on whether or not the County would desire to stay with the current provider ( the Harley Clinic) or change back to West Central Community Service Center for outpatient mental health services. Balke reported that he had a meeting with Howard Christensen on October 6 and discussed the financial comparisons between the contract offers from West Central and the Harley Clinic. Commissioner Christensen expressed to Balke the excellent working relationship that they've had this last year with the Harley Clinic. It is the County's sincere belief that the needs of the clientele of McLeod County were satisfied for mental health services and that the cost for these services was less than in previous years. Some of the board members reported on conversations with Ancher Nelsen regarding his desire for the hospital board to take a stand in favor of West Central Community Service Center. It was also his desire to inform the McLeod County Board that the Hutchinson Community Hospital Board would go on record in support of West Central Community Service Center as the outpatient provider for mental health services in McLeod County. Graves and Rosenow presented financial projections on the Mental Health Unit if West Central Community Service Center pulled its operation entirely out of McLeod County. Expenses and charges were reviewed at various staffing levels. Alternative plans for the hospital to provide its own program by affiliating with some of the present providers were also discussed. One of the plans presented was to hire some of the present West Central employees to provide the mental health program. Following discussion: It was the concensus of the Board of Directors to maintain the current "middle -of- the - road" stand regarding the issue between West Central Community Service Center and McLeod County. It is ■m e SpecYal Board Meeting Minutes - PaEe "wo October 7, 1982 the hope of the hospital boar relationship.yet with both We insure that inpatient refers Hospital. Also, the board at of a joint dinner meeting wi Center Board be deferred to to maintain a good working t Central and McLeod County to s are sent to Hutchinson Community eed that the previous commitment the West Central Community Service iter date. Adjournment Motion was made by Ewald to adjoi Motion was seconded by Goebel. All were in favor. Motion passes The meeting was adjourned at 6:00 Pte', Resp(eectfulljyyss bb 'tted, Q)- Philip Graves Norah hfullan Administ ator Secretary PGG:lh • HUTCHINSON. COMMUNITY .110SPITAL REGULAR BOARD OF DIRECTORS MEETING - October 19, 1982 Small Conference Room - 5 :30 PM Present: Roily Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee Absent: Dave Doelger, Trustee; Buell Fogg, Trustee; Ken Gruenhagen, Trustee; Dr. George Gordon, Chief of Staff Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator A film entitled "Stress - Are We Killing Ourselves ?" was shown to the board members at 5 :30 PM. The meeting was called to order by President Balks at 7:15 PM• Minutes of Past Meetings. Motion was made by Ewald to accept the minutes of the regular Board of Directors meeting of September 21, 1982• Motion was seconded by Mullan. All were in favor. Motion passed. Medical Staff Meeting Minutes. Medical staff meeting minutes were presented. No unusual comments were made. New Business A. Leave of Absence Request. A leave of absence request was presented for Delores Besemer, a Physical Therapy employee. Following discussion: Motion was made by Ewald to approve a one -year leave of absence for Delores Besemer. Motion was seconded by Goebel. All were in favor. Motion passed. B. Auditing Firm. The desire of the hospital to change auditing firms to one with hospital orientation was discussed. Graves and Rosenow reported on recent conversations with Gary Plotz and Jim Schaefer regarding the possible change. We were informed that theref ouldt o no impact on city charges if the hospital changed auditing one with a health care orientation. Rosenow also informed the board of a recent discussion he had had with Floyd Lehne of our present firm regarding the hospital's desire to change. Mr. Lehne could certainly understand the hospital's desire to change because of the complex issues that hospitals are now dealing with in Medicare reimbursement. Two proposals were submitted to the hospital board for consideration. Following discussion: Motion was made by Mullan to change the hospital's auditing firm to McGladrey Hendrickson & Company of Minneapolis. Hospital audits and reporting requirements are to.remain I- Regular Board Meeting 1•;inutes - October 19, 19$� Page Two (B.) the same as they have in the past. Motion was seconded by Ewald. All were in favor. Motion passed. C. Termination Letter from West, Central Community Service Center. Graves presented a letter submitted by Dr. Danielson, President of the West Central Community Service Center Board, to terminate the contract between the hospital and the Center effective January 14, 1983• Following discussion: Motion was made by Goebel to accept the letter of termination from the Center and express our interest to them in establishing a mutually agreed -upon affiliate arrangement. Motion wasseconded by Mullan. All were in favor. Motion passed. Statistical Report. The statistical report was presented. Average daily census for the month was 44.1 patients per day. Year -to -date percentage of occupancy was 66.5$• Three departments show an increase over 1981. Those are Mental Health, Nursery, and Occupational Therapy. Accounts Payable. Motion was made by Goebel to authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $419,173.03. Motion was seconded by Ewald. All were in favor. Motion passed. Financial Statements. A slight operating loss of $5900 for the month was discussed. Actual operating expenses, when compared to budget, demonstrate favorable gains. The Mental Health Unit demonstrated a substantial gain from operations. Director of Mental Health Unit Report. The report was presented. No unusual comments were made. Director of Nursing Services and Education Coordinator Reports_. The reports were presented. No unusual comments were made. Patient Satisfaction Surveys. Surveys were presented. No unusual comments were made. Adjournment. Motion was made by Goebel to adjourn. Motion was seconded by Ewald. All were in favor. Motion passed. The meeting adjourned at 7:45 PM. ectfully bmit ed, f Philip Graves Norah Mullan Administ ator Secretary PGG:lh • • .r CURRENT PERIOD •HUTCHINSON OUKI NITY HOSPITAL• BUDGET ODI IpARI SONS - NA71 RAL CATEGORIES OCTOBER, 1982 .MY a It 71 � YEAR -TO -DATE PATIENT REVENUE ACTUAL BUDGET VARTANCI • 206,242 . Daily Bospital Service 156,687 169,838 (13,151) Medical Nursing Units 3b,450 38,lbO ( 1,710) Mental Health Unit 204 ;734 209,445 LA,71 1 Ancillary 44,429 (7,125) 397,871 417,443 (19,572) Gross Patient Revenue (24,513) (26,333) _1x820 Less: Discounts & Allowances ( 555) 1,93b 2,127 373,358 391,110 (17,752) Net Patient Revenue 7,348 6,923 425 Other Operating Revenue 380,706 398,033 (17,327 Total Operating Revenue 209,494 206,242 3,252 41,4b2 40,739 723 ' +,194 19,901 ( 707) ,262 8,150 ( 888) 10,3bl 12,150 (1,789) 37,304 44,429 (7,125) 16,776 15,592 1,184 b,132 5,971 161 1,668 2,223 ( 555) 1,93b 2,127 ( 191) .2,572 2,607 ( 35) 14,303 15,843 ( 1,540) 4,736 7,369 ( 2,633 OPERATING EXPENSES Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Equipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses 1,521,435 1,783,307 (261,872 397,393 400,680 ( 3,287 1,948,239 2,199,177 _(250,936 3,867,067 4,383,164 (516,097 ( 243 681) ( 263 330) 19,649 3,623,386 4,119,834 (496,4411, 69,397 68,882 5 3,692,783 4 188 716 (495,933 1,994,292 2,127,584 (133,29:' 370,354 407,387 ( 37,033 183,334 205,194 ( 21,860 76,436 85,580 ( 9,144 101,899 127,783 ( 25,684 375,400 460,535 ( 85,13!1 159,212 155,920 3,29- 44,626 59,785 ( 15,15'. 20,164 22,805 ( 2,641 22,353 21,270 1,08; 26,041 26,070 ( 2!1 143,030 158,430 ( 15,400 57,526 73 857 ( 16,331 373,2OU 383,343 (10,143) Total Operating Expense 3,574,667 3 932 200 (357,533 7,506 14,690 ( 7,184) operating income 118,116 256,516 (138,400 Add (Deduct) Non - operating Revenue /Expense ( 127 800) ( 127,800) - -- (12,780) (12,780) - -- Price - Level Depreciation -- ( 5 274) 1,910 ( 7,184) Net Incoire ( 9,684) 128 716 {138,4110 HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - November 16, 1982 Small Conference Room - 5:30 PM Present: Holly Balke, President; Joan Ewald, Vice President; Norah Mullen, Secretary; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Dave Doelger, Trustee; Dr. George Gordon, Chief of Staff Absent: Buell Fogg, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Recording Secretary Ancher Nelsen addressed the board prior to the meeting to ask what direction they would like him to take in bringing together McLeod County Central Community Service Center for providing mental health services. Balke reminded Ancher and the board of the hospital's middle -of- the -road policy, and tabled the discussion until later in the meeting after Ancher left. Minutes of Past Meeting. Motion was made by Gruenhagen to accept the minutes of the October 19, 1982 Board of Directors meeting. Motion was seconded by Goebel. All were in favor. Motion passed. Medical Staff Meeting Minutes. Dr. Gordon presented the medical staff meeting minutes. Be gave a brief explanation of the Hepatitis B vaccine that the hospital may need to provide for high risk hospital employees. Mention was also made of a new one surgery clause proposed by Blue Gross/Blue Shield Insurance and a proposed requirement by that company that all elective surgicals get a second opinion before operating. New Business A. Ancher Nelsen. After Ancher left the meeting, Graves informed the board of the hospital's intention to hire Pat Halverson, Tom Olson, and Judy Megard to develop and lead the Mental Health Unit program. He spoke of the nation -wide trend toward outpatient care. With this information in mind, the board discussed the possibility of assigning a board member to inform, discuss, and meet with Ancher once a month and work with him toward support of the hospital's new mental health endeavor. Dave Doelger volunteered to meet and work with Ancher on a regular basis. B. Request to Rent From Harley Clinic. Discussion of Dr. Bill Harley's request to the hospital board concerning rental of Dr. Felling's office suite was held. Following discussion: Motion was made by Gruenhagen to table Dr. Harley's request for rental of office space for future discussion. Motion was seconded by Doelger. All were in favor. Motion passed. New Business (continued) C. Bud eg_tt. Graves presented the budget recap of revenue required for. 1983. He explained the salary increases authorized at September's meeting, price level and working capital, requirements, revenue deductions, and projected increases in room and board, for the medical floor and Mental Health Unit, and ancillary services - -a 15.5% increase in price. It was the concensus of opinion that a special meeting be called for presentation of the entire budget before the board would approve the price increases. A special meeting was scheduled for December 7, 1983, at 5:00 PM in the Small Conference Room. D. Mental Health Status. With the hospital's intention to hire Pat Halverson, Judy Megard and Tom Olson to direct the MHU program, an issue had risen over benefits offered to these new employees. Pat Halverson had been an employee of Hutchinson Community Hospital before joining West Central at our request. She will be brought back at her present level of vacation and benefits. Judy Megard has also requested her vacation and sick days as she is now earning them at West Central but has never been an employee of our hospital. Following discussion, the board recommended to Graves that Judy Megard's request be denied. E. Joint Meeting Between Board and Medical Staff. To honor a commitment to the Medical Staff to ­meet them on a semi - annual basis, the board set November 29 as the date to meet in the Large Conference Room at 5:30 PM. Bernie Hesse from McGladrey Hendrickson & Co., our new auditors, will be on hand to give a presentation on the new changes in the Medicare reimbursement program. F. Third Quarter Progress Report. Graves presented the third quarter progress report. This will be reviewed by board members before the next meeting and will be discussed for approval at that meeting. G. 1983 Institutional Objectives. The proposed objectives were presented. The board was asked to review these before the next meeting and come back next month ready to vote on them. H. CEO Evaluation. Balke stated that the board will continue the process of yearly CEO evaluation since results in the past have been good. With time constraints placed on the meeting, Gruenhagen, Mullan, and Ewald agreed to be on the evaluation committee and will meet some time after the first of December to carry through the evaluation. Statistical Report. The report was presented. No unusual comments were made. Accounts Payable. Motion was made by Gruenhagen to approve for payment the accounts payable in the amount of $427,711.29. Motion was seconded by Goebel. All were in favor. Motion passed. Financial Statements. The financial statements were presented and discussed. Rosenow handed out -a- new report, the Medical Office Building Cash Flow Statement, which explains how monies from the Medical Office Building are handled. Director of Mental Health Unit Report. comments were made. The report was presented. No unusual 41 to w ! + w . 1 UTi7jLTSON CQ 't�NIT�' HOSPITAL BUDGET COI•5)ARISONS - NATURAL CATEGORIES NoVE`)BER, 1982 - YEAR- TO-DATE CIJRRFi4I PERIOD -- ACTUAL BUDGET VARIANCE PATIENT REVFNUE ACTUAL BUDGET VARIAN('); 171,631 169,838 1,793 Daily Hospital Service Medical Nursing Units 1,693,066 1,953,145 (260,079) 31,978 38,160 ( 6,182) Mental Health Unit 429,371 2,176,492 438,840 2,408,622 ( 9,469) (232,330) 228,253 209,445 18,808 Ancillary 431,862 417,443 14,419 Gross Patient Revenue 4,298,929 4,800,607 (501,678) (28,742) (26,333) ( 2,409) Less: Discounts & Allowances ( 272,423) ( 289,663) 17,240 403,120 391,110 12,010 Net Patient Revenue 4,026,506 4,510,944 (484,438) 6,909 6,923 ( 14) Other operating Revenue 76,306 75,805 501 410,029 398,033 11,996 Total operating Revenue 4,102,812 4,586,749 (483,937) OPERATING EXPENSES 194,370 206,242 (11,872) Salaries 2,188,662 408,983 2,333,826 448,126 (145,164) ( 39,143) 38,629 40,739 ( 2,110) Epplo ee Benefits 200,742 225,095 ( 24,353) ' -7,408 19,901 ( 2,493) Medical & Other Fees 85,341 93,730 ( 8,389) ,905 8,150 755 Raw Food 121,186 139,931 ( 18,745) 19,287 46,970 12,148 44,429 7,139 2,541 Drugs Medical & other Supplies 422,370 504,964 ( 82,584) 15,984 15,592 392 Utilities 175,196 49,336 171,512 65,756 3,684 ( 16,420) 1,974 5,971 ( 3,997) Building & Equipirent Repairs 21,730 25,028 ( 3,2 118) 1,566 2,223 ( 657) Rental Expense 24,293 23,397 89(1 1,940 2,127 ( 187) Insurance 28,613 28,677 ( 64) 2,572 2,607 ( 35) Interest 157,333 174,273 ( 16,940) 14,303 15,843 ( 1,540) Depreciation 71,673 81,226 ( 9,553) 14,147 7,369 6,778 Other Expenses 378,055 383,341 ( 5,286) Total operating Expense 3,955,458 4,315,541 (360,083) 31,974 14,692 17,282 Operating Incom 147,354 271,208 (123,8.'4) Add (Deduct) Non - operating Revenue/Expense 140 580) (140,580) --- - (12,780) (12,780) - -- Price - Level_DeTDreclation 6,774 130,628 (123,8'4) 19,194 1,912 17,282 Net_Inco7re 3�( 0 Director of Nursing Services and Education Coordinator Reports. The reports were presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Patient Satisfaction Survey. The survey that was to be presented will be brought to December's meeting for review. The meeting was adjourned by Vice President Ewald at 8:50 PM. Respectfully submitted, Philip G. Graves Norah Mullan Secretary PGG: lh - r , HUICHINSON CC ITY HOSPITAL SPECIAL BOARD OF DII2ECTORS MEETING - Decemnber 8, 1982 Present: Roily Balke, President; Joan Ewald, Vice President; Norah MUllan, Secretary; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; ' Buell Fogg, Trustee; Dr. George Gordon, Chief of Staff Absent: Dave Doelger, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Frank Seivert, Administrative Assistant; Laurie Hulkonen, Executive Secretary The meeting was called to order at 7:05 AM by President Balke. Graves presented the 1983 budget to the board. He began discussion by explaining the recent changes in staffing and services being offered in the Mental Health Unit for 1983. He was asked if that meant the forecasted figure in the budget for that department was realistic. Graves replied that the assumption is that the figure is high, and it will be reworked. A question was asked about the length of stay. With the same number of patients, the forecast was for 100 more census days during the next year. Full Time Equivalents (FPE's) were discussed. Non- productive hours have increased dramatically; we have close to 16 people (FPE's) for non - productive hours. An increase was noted in sick pay (due to recent changes in new maternity laws) and vacation pay (anployees are staying longer, accruing more vacation) . Nursing =Is decreased by 2 in the previous yea r• MHU FTE's decreased by 14.74 through attrition (example: charge nurse was not replaced) . Decreases in FiE's in the Central Storage Roan (CSR), Administration, and Business Office are due to difference in having Frank on staff and not having Dar Claussen and Char Block. The expense budget was reviewed. After saying that most of the budget is comparable to last year's, Graves noted that training for all departments was lumped under administration this year. One specific training program mentioned was the board education program with Glencoe, Waconia, and Hutchinson hospital boards participating. Seivert handed out the natural expense budget and pointed out the 15.5% increase in costs over the previous year. Significant changes in expenses were in the areas of legal and audit fees; foundation fees; training and education; travel expenses; contract services and collection fees. Medical fees jumped due to MHU expenses applied to the hospital budget (taken on in the absence of West Central) . Pathologist fees, EEG's and scans also increased. Rosenow presented a recap of the expense budget totals and revenue required for 1983, which included a comparison of charges with other area hospitals. The board questioned why the hospital is increasing rates when private industry is cutting back. Rosenow explained that the costs for services (ancillary and routine care) increased just because of the Cover total census and if we don't have our expenses Y � 6t m e AEI P. Special Be ard pf Directors Meeting - 12/ /82 Page Two requirements this year, we may not have a chance to increase'our rates after this year, with the prospective reimbursement system coming. Dr. cordon expressed the opinion that, since the roan rate is the figure that the public will look at first, the board should try to reduce it below $150 for the psychological impact it will have on them. Discussion followed. It was the concensus of opinion that the 15% increase Gordon suggested was a difference of only a few dollars and would not have the desired impact. The board decided to go along with the roan rate figures as stated in the budget. Following discussion of all budgets presented: Motion was made by Gruenhagen to accept the Hutchinson. Community Hospital 1983 budget as presented. Motion was seconded by Goebel. All were in favor. Notion passed. Motion was made by Gruenhagen to adjourn the meeting. Notion was seconded" by Fogg. All were:in favor. Motion passed. President Balke adjourned the meeting at 8:05 PM with the statement that the board will need to make a public relations effort in explaining and defending the increases in costs to the public. Respectfully submitted, Philip G. Craves Administrator PGG:lh Norah Mullan Secretary • • 1 1 • A. ;Medical Staff Reapplications (continued) Consulting Staff: (pending suLmission of continuing education listing) Russel N. Figs, MD; Gary Wyard, NO courtesy pental Staff: Jeffrey F. Carlson, DDS; Dwight Cbernausek, DDS; Steven P. DeKoster, DDS; Steven J. Flinn, DDS; John D. Gillard, DDS; Thamas B. Lyke, DDS; Thanas Miller, DDS; Robert W. Prochnoa, DDS; Lester E. Schuft, DDS; Wilfred W. white, DDS Courtes Dental Staff: (pending submission of continuing education listing) Daniel G. Carlson, DDS; Frank H. Neufeld, DDS; Eugene Tay, DDS Allied Health Staff: William A. DePetro; James P. Felling, PhD; Judy Megard, OCDC; Thus O. Olson, MS; Dick Tracy; Sam R. Scholl Nation was seconded by 1.1allan. All were in favor. Motion passed. B. Subacute Detox Contract with McLeod County. Graves presented the updated contract between Mcleod County and Hutchinson Community Hospital for providing detox services. Following discussion: Motion was made by Doelger to ratify the 1983 contract between NoLeod County and Hutchinson Ccmmuunity Hospital for the provision of subacute detox services. Notion was seconded by Ewald. All were in favor. Notion passed. C. Mental Health Unit Program. Graves informed the group that Ton Olson, Pat Halverson, and Judy Megard desire to set up a "Rule 29" private practice clinic, sever employment with Hutchinson Community Hospital, and contract with us for services. Graves outlined Rule 29 criteria, and expressed his hope that the group will decide to remain hospital employees with benefits and not create the clinic, which will be in competition with WxSC. D. 1983 Objective Approval. The 1983 Objectives were presented. Following discussion: Motion was made by Ewald to approve the 1983 institutional objectives as presented. Notion was seconded by Doelger. All were in favor. Notion passed. E. Lease with Dr. Jeff Carlson. The board was informed that Dr. Jeff Carlson will continue his sublease arrangement with Dr. Russell Thompson for office space in the Medical Office Building. F. Blue Cross /Blue Shield Vote. The board discussed candidates as members - at -large to the Blue Cross Board of Directors. Following discussion: Notion was made by Doelger to nominate Richard Graber of St. Olaf Hospital in Austin, Minnesota, as a member -at- large to the Blue Cross Board of Directors. Notion was seconded by Goebel. All were in favor. Notion passed. G. Joint Camnission on Accreditation of Hospitals Visit. Graves noted that the upccmmg JGAH site survey will be more thorough this year than in past years because the hospital.is going after a 3 -year accreditation rather than 2 -year. Balke asked to be informed of the date of the survey as soon as we know of it so that the board members can enter the date on their calendars. H. CEO Evaluation. Gruenhagen presented a recap of the aclni- nistrator's evaluation. The level of ccmpensation for the forthcoming year was considered. Following discussion: Motion was made by Mullan to set the level of campensation for the hospital administrator for fiscal year 1983 as per compensation agreement. Motion was seconded by Goebel. All were in favor. Notion passed. Statistical Report. The report was presented. Year -to -date occupancy is down by approximately 11% from the previous year. Newborns, occupational Therapy, and the Mental Health unit were the only services demonstrating an increase from budget. Accounts Payable. Motion was made by Mullan to approve for payment the accounts payable and cash disburse-ents in the arrount of $475,945.91. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Financial Statements. The reports were presented and discussed. Graves noted the $20,000 gain for the month, a dramatic umprovement over the last six months. Year- to-date actual expenses demonstrate a favorable variance when compared to budget. Director of Mental Health Unit Report. The report was presented. No unusual cc n rents were mode. of Service and Education Coordinator Reports. The reports were presented. No unusual comments were Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Patient Satisfaction Surveys. Two surveys were presented for review. Graves discussed with the board the personnel involved and their responses to the surveys. other A. Affadavits for Lawsuit. The board signed affadavits regarding the Heyer v. Hutchinson Camrunity Hospital lawsuit. The affadavits were to be sent on to the hospital's attorney. B. 3400 Copier Purchase. Iaosenow presented a proposal to the board to purchase the Xerox 3400 copier which we are presently renting. Purchased on the new installment purchase plan, the hospital would save $2,943 over rental. Following discussion: Motion was made by Ewald to purchase the Xerox 3400 copier at a cost not to exceed $4,327.00. Notion was seconded by Mullan. All were in favor. Motion passed. S Other (continued) C. Day.Treatment Facilities. The board toured the area (in the Maintenance Shop) which the hospital proposes to remodel into day treatment facilities. Following discussion: Motion was msde by Doelger to approve the remxleling of a portion of the Maintenance Shop into a day treatment office area with kitchen arrangement at a cost not to exceed $9,000. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Adjournment. Motion was made by Goebel to - adjourn. Motion was seconded by Doelger. All were in favor. Notion passed. The meeting was adjourned at 9:30 PM. ,,Fje�pectfully sohadtted, Philip G'. Graves Norah Mullan Acl inistrator Secretary PGG:lh 1 i r. • O}RY D'-SON CCf�14 L NITY HOSPITAL* BUDGET CO:N ARISONS - NATURAL CA7TXGORIFS December, 1982 Unaudited a YEAR -TO --DATE PATIENT REVENUE ACTUAL BUDGET VARIANCE: Daily Hospital Service 175,388 169,858 5,530 Medical Nursing Units 28,681 38,160 (9,479) Mental Health Unit 232,043 209,445 22,598 Ancillary 436,112 417,463 18,649 Gross Patient Revenue (32,787) (26,333) (6,454) Less: Discounts & Allowances 403,325 391,130 12,195 Net Patient Revenue 7,018 6,595 423 Other Operating Revenue 410,343 397,725 12,618 Total Operating Revenue OPERATING EXP13QSFS 228,696 206,243 22,453 Salaries 39,461 40,739 (1,278) Employee Benefits 21,119 19,901 1,218 Medical & Other Fees 8,981 8,150 831 Raw Food 14,783 12,149 2,634 Drugs 44,943 44,429 514 Medical & Other Supplies 20,219 15,592 4,627 Utilities 4,437 5,971 (1,534) Building & D3uipnent Repairs 1,789 2,223 ( 434) Rental Expense 1,940 2,127 ( 187) Insurance 2,572 2,607 ( 35) Interest 15,632 15,843 ( 211) Depreciation 4,363 6,306 (1,943) Other Expe es 408,935 382,280 26,655 400tal Operating Expense 1,408 15,445 (14,037) Operating Income Add (Deduct) Non-Operating Revenue/>Tense (12,780) (12,780) - -- Price - Level Depreciation (11,372) 2,665 (14,037) Net Incore 1,868,454 2,123,003 (254,549) 458,052 477,000 ( 18,948) 2,408,535 2,618,067 (209,532) 94,322 101,880 ( 7,558) 4,735,041 5,218,070 (483,029) (305,210) ( 315,996) 10,786 195,415 187,104 8,311 4,429,831 4,902,074 (472,243) 83,324 82,400 924 4,513,155 4,984,474 (471,319) 2,444,848 2,540,068 (95,220) 448,444 488,865 (40,421) 221,861 244,996 (23,135) 94,322 101,880 ( 7,558) 135,969 152,080 (16,111) 467,313 549,393 (82,080) 195,415 187,104 8,311 53,773 71,727 (17,954) 23,519 27,251 ( 3,732) 26,233 25,524 709 31,185 31,284 ( 99) 187,585 190,116 ( 2,531) 76,036 87,532 (11,496) 4,406,503 4,697,820 (291,317) 106,652 286,654 (180,00) (153,360) (153,360) - -- ( 46,708) 133,294 (180,00.') ' f n (612) 587 -5151 yUTIH" � CITY OF HUTCNINS ®M 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: January 20, 1983 TO: Mayor $ City Council FROM: Building Official RE: Use of City Vehicle Through the months of November and December, there were 7 times that inspections were made before 8 a.m. of after S p.m. and 3 times on Saturday. Also, the Council and Planning Commission meetings. Homer Pittman Building Official HP /pV (612) 587 -5151 HUTCH" CITY ®I= HUrCAUNSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 MEMORANDUM DATE: August 9, 1982 --------- - - - - -- TO: City Staff with Take -Home Vehicles -------------------------------- FROM: Gary D. Plotz, City Administrator — --------- — — — — — — — — ---- — — — — — — — — — — SUBJECT: Justification for Take -Home Vehicles — ---- ------------------------ The City Council requested the listing of the individuals and vehicles that are utilized by employees. See the attached list. The City Council requests each of the individuals named to provide a written justification on why a take -home vehicle is needed. - Please list examples of use of vehicle during an "on call" basis in the past and how often this occurs. if you are supervised by one of the Directors, please check with your Director to see if a memorandum has already been prepared for your department. A response is requested by Wednesday, September 1, 1982. /ms -- - (L1 CY VLIi1G1 liS 'CAK' o NAME ADDRESS TITLE VEHICLE REASON DEAN OFORSKY ROUTE 4 CHIEF OF POLICE 1980 Buick Automobile ON CALL DICK WAAGE ROUTE 1 DASSEL INVESTIGATOR 1.978 Ford Automobile ON CALL ROGER BAKKEN 750 LYNN RD. C S 0 1981. Chev. Pick up ON CALL RALPH NGU ^!ANN 1.119 LEWIS DIRECTOR 1981 Chev. Pick up ON CALL DOUG METER 795 MILWAUKEE SUPERVISOR 1974 Ford Pick up ON CALL FINLEY MIX 600 DALE SEWAGE PLANT SUPT. 1979 G M C Pick up ON CALL DICK NAGY 135 LYNN RD. WATER PLANT SUPT. 1977 Chev. Pick up ON CALL MARLOW PRIEBE ROUTE ? ENGINEER 19 76 CRev. Nova Automobile ON CALL GEORGE FIELD 103 5th Ave NE FIRE MARSHALL 1972 Dodge Wagen ON CALL CAL RICE 566 4th Ave SW Asst. Engineer 1977 Chev. Van For Security Reason HOMER PITTMAN 897 Lynn Rd. BUILDING OFFICIAL 1981 Pontiac Automobile For Security Reasons * BRUCE ERICKSON 456 SHADY RIDGE DIRECTOR (IN THE PAST OCCASIONAL USE) ON CALL MARV HAUGEN ROUTE 1 ARENA MANAGER (IN THE PAST OCCASIONAL USE) ON CALL (ON MILEAGE ALLOWANCE) MOTOR POOL EQUIPMENT SEDANS 9 BUS 3 VANS 4 PICK UPS 14 is TRUCKS (1 Ton & over) 18 GRADERS, TRACTORS ETC.29 77 !1 � AJ1(612) 587 -5151 v CITY OF HUTC9- INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M$ M O R A N D U M DATE: _ October 28. 1982_ _ _ _ _ TO: FROM: _Gary D._Plotzi Cif -Ad ministrator_ _ _ — _ — ^ ^ _ _ _ _ _ — _ SUBJECT: Use of City Vehicles _______ __ __ ____ _ --- _ __ The City Council has requested that all employees who respond to "on- call" notices maintain a record during the months of November and December, showing the number of hours involved and the specific on -call duty. The list is to be submitted to the Council for review at the end of December. Please turn in your report to my office, and it will be forwarded to the Council. Thank you for your cooperation. c SURVEY OF CITY AUTO POLICIES CITY MONTHLY CAR ALLOWANCE Owatonna Eng. - $130; lives outside city limits Bldg. Offl. - $130 Asst. Bldg. Offl. - $150 Rec. Dir. - $130 Asst. Rec. Dir. - $130 Clerk,Planner - $80 each TAKE HOME SPECIFIC RESTRICTIONS (Marked /City Use Only) Fire and police personnel Police Chief must reside in city limits Fire Chief & Investigator Various Foremen • Police picked up at home Mound NONE City Admin. - Optional Police Chief - Unmarked; liberal personal use Police Investigator - Un- marked; liberal personal use Street Dept. Water Dept. Sewage Disposal Dept. All others use motor pool car housed at city garage New Ulm City Mgr. - $145 City Eng. Police Chief Investigator & All Police Officers picked up at home Street Supt. Rec. Dir. Utilities Mgr. (Water & Elec.) Some Foremen Shakopee City Mgr. - $200 Public Work Supt. Eng. - $200 City Planner Fire Chief Some Foremen, depending on individuals on call CITY MONTHLY CAR ALLOWANCE TAKE HOME SPECIFIC RESTRICTIONS Willmar NONE City Clerk Police and fire personnel Fire Chief must reside in city limits Police Chief Street Foreman Car Pool: Police Investigators (3 shifts covered) Water Foreman Sewage Plant Foreman Winona NONE City Mgr. - New leased; liberal personal use Marked Cars. CSO Street Supt. Water Foreman Sewage Plant Foreman Eng.,Public Works Dir., Bldg. Offl. - Use motor pool car housed at city garage Other In addition, I have been informed by Dick Waage that the communities of Orono, Medina, and Minnetrista have investigators that take home cars, some commuting as far as 14 miles one way. The McLeod County Investigator travels from Hutchinson (his home) to Glencoe (office) each day (14 miles one way). r. -Gz r WJII��o 37 'A'ASHINGTOAJ AVENUE WEST , HUTCHINSON, IVINN. 55350 M E M O R A N D U M DATE: AUGUST_17,1982 TO: �1AYOR AND CITY COUNCIL FROM: RALPH NEUMANN SUBJECT: JUSTIFICATION FOR CITY STAFF TAKING HOME CITY VEHICLES -------------------------- - - - - -- I feel the Citizens of Hutchinson are entitled to have their City protected 24 hours a day and the only way this is possible is to provide coverage during the non - working 16 hours a day by on -call personnel 7 days a week. The 4 Pick -up trucks (Doug Meier, Dick Nagy, Finley *fix) in my departments including my own that are driven home generally have emergency equipment or supplies that can take care of many problems that occur during off hours. An example of the calls we receive include barricades knocked down, dead animals, glass in street, bad hole in street, car accident involving city property, down traffic signs, Water Carnival activities, gas or grain spill, storm damage, catch basins plugged, branches in street, washed out catch basins, snow drifts, icy street intersection, dusty street, even a train derailment, plus additional calls that Finley Mix and Dick Nagy receive relating to alarms going off at the Water Plant, Sewage Plant plus the lift stations. In addition they receive calls on sewage back -ups and water leaks throughout the city. In my personal case, I survey the City prior to reporting to work after rain storms, heavy winds, high water levels during spring run -offs, and winter storms looking for problem areas that need immediate action. I have also used a City truck off hours attending Hazardous Waste meeting in Litchfield, County Planning meetings in Glencoe and Town Board meetings The advantages of having these vehicles for immediate use far surpasses the small dollar amount involved in driving them home. e-d ,_5151 37 V ✓ASHINGTON AVENUE VEST HUTCHINSON, MINN. 55350 M E M 0 DATE: August 18, 1982 TO: Mayor and City Council FROM: Finley Mix RE: Take Home Vehicles In justification of having a pickup at home for emergency use on water and sewer calls: I have had 9 calls so far this year that I have received extra pay for. There have been about 10 or 12 calls that I was only out about is to 30 minutes that I have never written any extra time down for. Some of my calls do not go through the Hutchinson Police Department. The reason I get some water calls, is if the Police Department can not get in contact with Dick Nagy, they call me. J Finley tix Waste Rater Superintendent FM /pv F0a EMPLOYEE NAME DEPARTMENT 0 PARTY CALLED ADDRESS - NA'T'URE OF CALL ��- �^� �� � �-A� OTHER EMPLOYEES CALLED, IF ANY TIME OUT 5 TIME IN I I %/ (612) 587 -5151 lJ CITY OF NU i CP11AISON ' 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: August 31, 1982 TO: City Administrator and City Council FROM: Director of Engineering RE: Take -Home Vehicles Engineering Department As per the Memorandum dated August 9, 1982, I submit the following data requested for the Engineering Department Vehicles: Vehicle: 1976 Chevrolet Nova Automobile Driver: Marlow V. Priebe, Director of Engineering Reason: On Call Information: At the time I was hired by the City, in 1967, I was assigned a take -home vehicle to permit me to respond quickly and easily to whatever situations I am called for, be it evenings or weekends. These calls have been and still are due to the varied hours by our contractors or emergencies. In addition, it was understood that said vehicle assignment was considered a fringe benefit to the position. According to the City Engineer's Association of Minnesota's annual survey of cities, a majority of cities either assign a take -home vehicle or have a mileage allowance. The fact that the vehicle I have assigned to me has a two -way radio for direct communication with other City personnel when an emergency occurs, I believe, it is in the best interest of the City to continue as is. If a change is to be made, I request I be given a milage allowance. Vehicle: 1977 Chevrolet Van Driver: Calmer Rice, Asst. City Engineer Reason: For Security Information: At the time Mr. Rice was directed to take -home the vehicle, it was for security reasons. Since then, it has been found beneficial for him, due to making special inspections after hours or on weekends, due to contractors work schedule. The amount of inspections will vary throughout the year and from year to year, City'Administrator $ City Council . r Take -Home Vehicles August 31, 1982 Page 2' depending upon amount of work in progress. Also, the vehicle is used from time to time on an emergency call. Some years ago this was reviewed by the City Council and was determined at that time, that it was practical to continue to have Mr. Rice continue taking home the vehicle, rather than having it parked on the street over night. I recommend no change in the take -home vehicle policy for Mr. Rice. MVP /pv 0 0 V, 0-50 vaw��--R Marlow V. Priebe Director of Engineering Z"�j�(6 12 f 587 -5151 CITY OF pluTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 2, 1982 TO: Mayor and City Council FROM: Fire Marshal RE: Use of City Vehicle - "on Call" The use of the City owned station wagon is limited to the following uses by me and /or Fire Department personnel, and at times other than 8 to 5, Monday thru Friday: 1. Answering fire calls from my home, evenings and weekends. Considering 107 calls lat year, with more than 50% of the calls occurring during the 15 hours off; evenings and weekends. 2. out of twon use - for meetings and schools by myself and occasional meetings and schools by members-of the Fire Department. 3. 9 times in 1981 - evenings for speeking' engagements relative to my job. 4. Called 23 times in 1981 to check alarm system problems, smoke odors, gas spills or leaks, and other such investigations or complaints after hours and weekends. In 1982, I have had and answered 13 such calls. 5. 1 will have the car at a fire scene, after the department has gone, continuing the investigation as necessary. 6. For security reasons, due to the equipment in the car, it would be poor to leave it at an unsupervised area. George F. Field Fire Marshal GFF /pv (612) 587 -5151 CITY OFHUi CHHl SON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: August 18, 1982 TO: Mayor and City Council FROM: Building Department RE: Take Home Vehicle My needs for a take home vehicle are as follows: Inspections before 8:00 A.M. average about 30 times a year. Inspections after 5:00 P.M. average about 24 times a year. Inspections on Saturday average about 12 times a year. Attendance of Council and Planning Commission Meetings. Also, for security reasons to get the car off the street. I also, thought that the use of the car went with the job, same as a Superintendent of Construction or Project Manager. HP /pv Homer Pittman Building Official TO: P � o POLICE DEPARTMENT MEMORANDUM Gary Plotz, City Administrator FROM: Chief of Police Dean M. O'Borsky SUBJECT: Take -home vehicle 0 DATE August 30, 1982 As Chief of Police and Civil Defense Director for the City of Hutchinson I have many responsibilities. Those responsibilities for the safety of the community require that I be on call 24 hours a day. When I leave the office and am not near a radio or telephone 1 constantly keep the dispatchers advised as to my whereabouts at all times and they are able to contact me through the pager system. No matter where I am, either on duty or off duty, I constantly keep a member of the Department advised as to how I'may be contacted in any emergency, day or night. As Civil Defense Director our policies and procedures dictate that I be notified during thunderstorm warnings, watches and tornado watches and of course, tornado warnings. The police department counts on me to respond in these severe weather conditions to activate the Emergency Operating Center and to make the decisions that only I have the power to do by law. In the past ten years I have responded to the scene of local weather emergencies innumerable times and expect to continue to do so. On occasion my use of the vehicle has provided me with an opportunity to give advanced warning to the City; in one instance sighting a tornado on the ground southwest of the City and by being in my car in the late evening hours was able to notify the dispatcher by radio to activate the sirens. As far as my duties as Chief of Police are concerned it is crudial that be able to be contacted by members of the department at any time, day or night. As it stands -if I were not to have the police department vehicle the only time which members of the department could not reach me would be when would be in a personal vehicle or with my family or at events which would place me incommunicado and unable to respond in an emergency. I do not think it is fair to ask any police officer to respond to a potentially life- threatening situation when members of his family are with him in a personal vehicle without the proper communications systems and also not equipped to handle emergency driving. I am regularily called by members of the department to assist them with decisions that have to be made regarding arrests; tactics or potentially dangerous situations. An example would be when Officer Scott Johnson was shot. I was called at home and I was the first person on the scene to offer assistance to the officers and was able to convince a reluctant ambulance driver to give the wounded officer assistance even though the driver refused to do so because of the danger involved. have attached a few examples of what is required of me by job description and department policy. If you were to read our manual you would find many other examples. I do not consider having a take -home police vehicle simply a benefit of my position. In order to maintain the 24 hour a day on call status that I have in the community and bearing in mind the large responsibility that have for public safety I think it's crucial that the vehicle be made available to me on a take -home basis in order to maintain my current level of response. DMO:nb • T. -_ 0 ;. TCH FOR rL'l-HINSON c 'FOR H'1TC_*.:. After receiving the WATCH information from McLS16d County do the following: 1. Notify your officers on duty that we are under -a WATCH until (give the tiae). McLeod County will advise KDUZ. 2. Notify Chief O'Borsky by radio or telephone (line 6 - 2 #), and Chief Schlueter by radio (Page 4!42) or by telephone, home: 587 -5353 or work: 587 -2364. TORNADO WARNING FOR HUTCHINSON: After receiving the WARNING information do the following: - 1. Using the simultaneous button and the select buttons for UTILITIES, POLICE, FIRE, PUBLIC WORKS, AND HOSPITAL FREQUENCIES, PRESS THE RED ALERT BUTTON ON THE RADIO THREE TIMES AND ANNOUNCE: "ATTENTION ALL CARS AND STATIONS IN HUTCHINSON, A TORNADO HAS BEEN SIGHTED ON THE GROUND (GIVE LOCATION) BY (GIVE NAME OF / LAW- ENFORCEMENT AGENCY1." OR, IF THE TORNADO IS SIGHTED BY THE PUBLIC: "ATTENTION ALL CARS AND STATIONS IN HUTCHINSON, A.TORNADO HAS BEEN SIGHTED BY THE PUBLIC ON THE GROUND (GIVE LOCATION). REPEAT THIS TWICE; USING THE CHECKLIST HAVE ALL CARS AND STATIONS CONFIRM THE NOTICE. IMPORTANT: If sighting is by the public and is reported as being so close to pose an IMMINENT DANGER, activate the sirens. However, when possible, verification by law enforcement personnel should be obtained. If the sighting is made by a member of the public advise KDUZ AND MCLEOD COUNTY. 2. TO ACTIVATE THE CIVIL DEFENSE SIRENS: Switch over to the FIRE FREQUENCY press the ALERT- TORNADO button in. Also blow the fire siren for 5 min- utes. A) Notify McLeod County that the sirens have been blown. (unlisted 864 -3940) B) Notify KDUZ that the sirens have been blown. KDUZ unlisted #587 -4251. NOTE: If the announcer is on the air your'call will break in and you will ring in on the air. KDUZ after hours: Larry Graf 587 -3351, Darrell Gander 587- .3205, or Russ Mancl 587 -2374. C) Notify the National Weather Bureau 1- 800 - 692 -2110 ANNOUNCING THE ALL CLEAR: We will only announce an all clear after the National Weather Bureau has either notified us by telephone or teletype. 1. Use the simultaneous button and the select buttons for UTILITIES, POLICE, FIRE, PUBLIC WORKS, AND HOSPITAL FREQUENCIES; ANNOUNCE: "ATTENTION ALL CARS AND STATIONS IN HUTCHINSON THE WARNING HAS BEEN CANCELLED BY THE NATIONAL WEATHER BUREAU AT (GIVE THE TIME1. REPEAT THIS TWICE; HAVE ALL CARS AND STATIONS CONFIRM THE CANCELATION NOTICE. g_a- HUTU INSON POLICE DEPARTMENT GENERAL °ORDERS ect: POLICE (THIEF — DEPARTMENT STRUCTURE C issL -1 -82 to Effective:. 5 -15 -82 it DUTIES AND RESPONSIBILITIES (PRIMARY LINE): O s. rective U - . of rages: 1 1. Under the direction of the Mayor and within Civil Service Rules, acts as chief administrative officer of the police department in all matters of operations and discipline. 2. Plans, directs, and coordinates all activities of the department... Supervises the work of patrolmen or delegates supervisory authority to sergeants. 3. Plans and develops training programs for department personnel, subject to state laws. 4. Formulates and prescribes work methods and procedures to be followed -by the department. Appraises work conditions and takes necessary steps to improve police operations. 5. Directs, advises and assists subordinates in non - routine criminal or other investigations. 6. Acts as custodian of al•l property coming into the possession of the department. 7. Cooperates with state and federal officers and with other agencies as required in carrying our law enforcement functions. 8. Prepares the annual budget and controls the expenditures of the department. 9. Orders supplies and equipment as required for the operation of the department. 10. Prepares reports to the Mayor and City Council on a quarterly basis. 11. Serves as civil defense director. 12. Attends civic and community organization meetings to explain the activities and functions of the department and to establish favorable public relations. 13. Performs related duties as required - is on call at all times. i3 [ "S r . L THUNDER TOb_ E SEVERE THu NDERSOTRM WATCH/WARNING FOR MCLEOD CG.iI:TY & i=CHINSON A. After receiving the WATCH/WARNING information from McLeod County do the following: 1. Notify your officers on duty that we are under a WATCH and /or WARNING until [give the time). IMPORTANT: RELAY ALL INFORMATION ABOUT THE SEVERE WEATHER IN OUR AREA SUCH AS HEAVY RAIN, HIGH WINDS, CONTINUOUS LIGHTNING, OR HAIL (GIVE ' SIZE OF HAIL, IF POSSIBLE1. 2. If a back -up dispatcher is needed it must be cleared through a supervisor or the senior officer on duty, '_B, For a severe thunderstorm WARNING ONLY in our afea: notify Chief O'Borsky by radio or by telephone (line n6- 2r) and Chief Schlueter by radio (pager a42) or by telephone (home; 587 -5353, work; 587- 2364). i w HAZAn =�uUS i4aiERIAL OR Cri-iIICAL SPILLS 1. Use the HAZARDOUS .;ATERIAL OR CHEMICAL SPILL'FO ^S_ As this will have all the information you will need. ALSO USE attached Hazardous Materials Guidebook. 2. When sending anyone on hazardous material or chemical spills CAUTION THEM TO BE VERY CAREFUL. 3. Notify your officer(s) on duty and other emergency units needed at the scene of the spill. 4. Notify Chief O'Borsky by radio or by telephone (2Y), Chief Schlueter by radio Cpage =`42) or by telephone 587 -5353 -home 587- 2364 -work. Inform them of the incident and see if they want KDUZ notified or the Civil Defense Sirens blown. 5. TO ACTIVATE THE CIVIL DEFENSE SIRENS: SWITCH OVER TO THE FIRE FREQUENCY, PRESS THE ALERT - TORNADO BUTTON IN. Also blow the fire siren for 5 minutes, NOTIFY MCLEOD COUNTY THAT THE SIRENS HAVE BEEN BLOWN via radio or telephone 864 -3940 RETURN TO POLICE FREQENCY. 6.. Notify KDUZ and give them the information you receive from Chief O'Borsky or Chief Schlueter or one of your officer's as to what they want announced over the radio, Unlisted n for KDUZ 5874251, use only for weather or impending disaster. Note: If the announcer is on the air it will break -in and you will ring in on the air, AFTER HOURS: Larry Graf 587 -3351 Darrell Gander 587 -3205 Russ Mancl 587 -8274 7. Call a backup dispatcher if you feel it is necessary. B. Keep your times up to date on your log. 9. REMEMBER THAT THE SPELLING OF THE MATERIAL OR SPILL IS VERY IMPORTAN' I M P O R T A N T DEPENDING ON THE TYPE OF HAZARDOUS MATERIAL OR CHEMICAL SPILL AND LOCATION YOU TOO MAY HAVE TO EVACUATE THE POLICE DEPARTMENT BECAUSE OF THE DIRECTION OF THE WIND, IF THIS HAPPENES NOTIFY MCLEOD COUNTY THAT THEY WILL HAVE TO TAKE OVER OUR DISPATCHING, KNOWING WHAT THE WIND DIRECTION IS VERY IMPORTANT TO YOUR WELFARE AND TH� PEOPLE YOU ARE RESPONSIBLE FOR. r -C1 r C.4'_ +C ' OR PO'V,ER FAPU '- 1, Cali ;e Utilities Company to determine the sue__ an'd the approximate length of the outage. 2. Notify your officer(s) on duty of the outace_w 3_ If the officer in charge thinks that it is necessary to put the information over KDUZ use the following numbers: During working hours: Non - emgergency #587 -2139 After hours: Larry Graf 587 -2139 Darrell Gander 587 -3351 Russ Nancl 587 -8274 4. call a backup dispatcher if she is needed. 5. Call the following people as soon as possible if they are ' needed: Chief o'Borsky speed dialing line 6 2t Sgt. Gregor speed dialing line 7 3$ i Sgt_ Kirchoff speed dialing line 7 2Q 1011 FROM: SUBJECT: DATE Augbst 31D, 1982 POLICE DEPARTMENT MEMORANDUM Gary D. Plotz, City Administrator Richard Waage, Investigator, Hutchinson Police Department Justification for take -home vehicle Due to the nature of my job I am on call 24 hours a day. It is not unusual to return to work after leaving for the day. This call can come at any time of the day or night. Most common return requires interviewing suspects or witnesses, meeting with informants, contacting parents or performing crime scene tasks of fingerprints, photographs or the collection of evidence. I have specialized training to provide technical services on an emergency basis. As the only investigator I am expected to respond to all emergencies that require any assistance. It should be noted that I do not receive overtime for any of returns to the office. It is also not uncommon to have days that start at 9:00 a.m. and end after midnight. In the past when my vehicle was left at the office we have had problems with vandalism and in winter months the vehicle not starting due to the cold. I have built a garage for the city vehicle that I take home to insure the vehicle be able to respond when necessary. would like to cite some examples of this. This spring I was contacted on a Saturday morning by an informant who stated he was willing to buy drugs. By having an unmarked police car I was able to meet with him and still have contact with other law enforcement agencies by radio. This information led to surveillance of the drug buys, then to a search warrant and the arrest of two major dealers, who were dealing to high school kids. This was &one over a two day period of time with meetings in the country. Just last week met with an informant after receiving a call at 9:30 p,m. Last week I also returned to the office to interview a person involved in a major forgery ring. These are not uncommon events but weekly ones. For the same reason investigators for agencies around us also take their squads home. Richard Waage /nb X111 (612) 587 -5151 f/UTCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DA'T'E: — — January 17 ,,1983 — — _ — — TO: GaryPlotz — — — — — — — — - — — — — — — — — — — — — — — — — — FROM: Doug_Meier — — — — — — — — — — - -- — — — — — — — — — — -- — — SUBJECT: Take Home Vehicle #19 Incidents that occured during the months of November and December that required the use of a (take home) vehicle: 10 Nov. 82 0530 hours Checked Streets for Sanding 12 Nov. 82 0230 hours Checked Streets for Snowfall 0300 hours Lead police to Country Club because of possible burglary 0330 hours Called out Snow Removal Crew 17 Nov. 82 0630 hours Checked streets for sanding 18 Nov. 82 0630 hours Checked streets for sanding 22 Nov. 82 0500 hours Checked streets for snow removal - Called out crews 29 Nov. 82 0700 hours Checked streets for sanding 2030 hours Called out to check airport lights. Beacon and runway were out. Called by Ralph Neumann. 15 Dec. 82 1800 hours Glass on streets - called by Ralph Neumann. 27 Dec. 82 0200 hours Checked streets for snow removal 0300 hours Called out crews 28 Dec. 82 0300 hours Snow removal from streets 29 Dec. 82 0300 hours Snow removal from streets 30 Dec. 82 0300 hours Snow removal from streets cc: Ralph Neumann DM:KL 03) (612) 587 -5151 HUTIH' CITY OF HUTCHINSOIJI 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 17, 1983 --------- - - - - -- TO: Mr. Gary Plotz -------------------------------- FROM: Mr. Dick Nagy T SUBJECT: After Hours Calls - In the months of November and December of 1982, there were three (3) after hours calls, in which I answered two (2). cc: Mr. Ralph Neumann r i (612) 587 -5151 HU�IH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: January 3, 1983 TO: Mayor and City Council FROM: George F. Field, Fire Marshal RE: City Owned Vehicle Take Home Policy The following is a list of times I used the City vehicle after hours or on weekends. A brief description of use is included for your information. Nov. 3, 1982 - 1 hour. Dennis Rydel. Called by Hutchinson Utilities to 825 Lynn Road South at 22:55. Problem - City gas was turned off to prevent a possible explosion. Gasoline had spilled or leaked from a motorcycle stored in basement. Also, a six gallon gas can next to motorcycle, 15 feet from the furnace and hot water heater. I checked the explosive level after the house aired out, before gas was turned on. Also, advised the owners that the basement bedroom was not legal - without proper exit window. Nov. S, 1982 - Respond to fire call before 6 a.m. Mutual aid to Dassal. Nov. 6, 1982 - I used the car to go to the blood bank at the new National Guard Armory. The afternoon was taken off, using comp. time. I worked until 8 p.m. for the Red Cross, my own time. Nov. 9, 1982 - City Council Meeting. Nov. 10, 1982 - McLeod County Fire Chiefs Meeting at Glencoe. Nov. 12, 13, 14, 1982 - Red Wing, Minnesota - Fire Instructors Conference for weekend, included Directors Meeting. Nov. 14, 1982 - 23:35 - Trailer house fire at Kruger's Trailer Park, 1 hour. Fire Dept. left at 01:20. I was at the trailer park and Police Dept. until 02:30 Nov. 16, 1982 - Planning Commission Meeting. Nov. 17, 1982 - Two fire calls in early evening hours. Nov. 18, 1982 - HAVTI Fire Instructors Meeting at Fire Station. CLI, Mayor and City Council City Owned Vehicle Take Home Policy January 3, 1983 Page' 2 Nov. 23, 1982 - City Council Meeting Nov. 30, 1982 - 17:30 at Peterson's Mobile Home Park. 1,000 gall6n propane cylinder slid off pads, rolled over into ditch and gas leaking into air. I was called by Police Dept., went to the location and turned off the gas and stood by until the gas company (Texgas) arrived. Nov. 30, 1982 - 19:00 - Ambulance meeting at Hutch Hospital. Dec. 6, 1982 - Meeting at Fire Station - 19:00 14, Dec. 8, 1982 - 17:30 to 22:00 - Fire Marshals Association Meeting, St. Paul. Dec. 9, 1982 - 22:30 at Scalawags. Called by Police Dept. - overcrowding. Dec. 11, 1982 - Directors Meeting for Fire Instructors Association of Minnesota at Eden Prairie - 13:00 to 17:00 hours. Dec. 13, 1982 - Fire Dept. Meeting at Fire Hall - 19:00 to 22:00 hours. Dec. 14, 1982 - City Council Meeting. Dec. 20, 1982 - Fire Dept. Meeting at Fire Hall - 19:00 to 21:00 hours. Gec �&e1d Fire Marshal GFF /pv TO FROM SUBJECT POLICE DEPARTMENT MEMORANDUM Gary Plotz, City Administrator Dick Waage, Investi Use of City Vehicle DATE January 11, 1983 As requested in your October 28, 1982 memo I have maintained a record of the number of times, date and type of case that I have responded to or been recalled on an "on- call" basis. I would like to add to this memo that I feel that the two months you requested records to be kept are not necessarily an accurate review of the year's activity. Crime tends to be more prevalent in V. he spring and summer months when the weather is more conducive. I would estimate the average coming back to the office somewheres between one and two times a week on a year around basis. If you have any further questions on any of the times, dates or hours please contact me. November 9, 1982 Drug Investigation 7:30 pm November 11, 1982 Theft Investigation (Holiday) 1:00 pm November 17, 1982 Theft Investigation (Interview juvenile) 6:30 pm December 2, 1982 Harassing phone - Interview Suspect 7:00 pm December 18, 1982 Assist Medical Emergency 1:00 pm December 22, 1982 Theft Investigation; Arrested male on 2 felony 8:00 pm thefts cl�) r TO FROM SUBJECT POLICE DEPARTMENT MEMORANDUM Gary Plotz, City Administrator Chief of Police Dean M. O'Borsky Use of Vehicles DATE January 10, 1983 In response to your memo of October 28, 1982 1 have maintained a list of some of the "on- call" notices that) have received since that time. October 22, 1982 from 11 pm to 3 am, building search at K -Mart for a possible burglary suspect. Halloween- Remained on call and checked station. November 9, 1982- Council meeting reference drug investigation unit. November 11, 1982- Veteran's Day Holiday; short handed, worked 5 hours. November 18, 1982- 8:30 to 10:00 pm, Domestic abuse case; battered child. December 21, 1982- Responded to Ralph Westlund's medical emergency and death. January 8, 1982- Saturday night speech at the Elks Club This does not include any of the Saturdays in which I come into the office on a regular basis to check mail, overnight activities, etc; nor does it include numerous times where I have taken Police and emergency action at various events within the city. It doesn't show any assistance rendered to officers while I have been in my car and monitoring the radio. It should also be pointed out that during this time no catastrophies or natural disasters occurred during which it would be necessary for me to respond at once as Civil Defense Director. &0_ � � (161 BINS MANOR MUNICIPAL NURSING HOME North High Drive Hutchinson, Minnesota 55350 Phone (612) 587 -4919 Part of the minutes of the Burns Manor Board Meeting of January 20, 1983. Bids for the Small Transit Type "otor Coach were opened at 1:00 P.M. by Les Linder, President, and were presented to the Board of Directors. SOUTHWEST BUS SALES, INC.- Wigen, Hutchinson, Mn.- $23,892.00. 40 gallon gas tank per specifications. Body Warranty: Five (5) years or 50,000 miles. BLUE BIRD - Schwanke, Hutchinson, tin.- $23,737.00. 32 gallon gas tank. 40 gallon on specs. Body Warranty: Not in writing on bid. Dave Gross, sales representative, was present at the bid openning and stated that the warranty is 12,000 miles or one (1) year. Motion by Esther Kuehl to recommend to the City Council to accept the bid of Southwest Bus Sales, Inc. because of the gas tank size specifications being met and the 50,000 miles warranty. Second by Gloria Dansereau. All present voted Aye. "lotion carried. Mike Carls had returned to his teaching duties and was not present to vote. Respectfully submitted. I Mavis Geier, cretary ? - 11 ST. CLOUD INIDUS i � IA_L _ -; Z.ODUCTS INC. i :orth Central Clue Cird Coach Equipment D:,ision P.O. Box 1084 Earl's t;alding / Industrial Supply Division P.O. Box 303 Tani Division P.O. Cox ION Cleancater Road St. Cloud, A',mnesota 56361 :Area Code 612 251 -7252 or 252S4?5 TD: Mavis J. Geier Burns Manor Nursing Home North High Drive Hutchinson, Minnesota 55350 1 -20 -1983 Mavis: As per our telephone conversation today, I would like to confirm that the capacity of the gas tank on the GMC Chassis I bid on your small transit type motor coach (Wheel Chair Lift Unit) is 40 gallons and not 32 gallons, as I stated in our bid. Sorry if this caused you any inconvience. Copy Mavis Geier Burns Manor File David L. Gross North Central Blue Bird Coach 2629 Clearwater Road South St. Cloud, Minnesota 56301 P� DIS'Rt3UTOnS Industrial k Medical Gases Ind's -rial5 - e,.:ne Suppli <= Sc ccd cases nrn _.o c ^,ent Te' - -<r :re?tioi�e Equipment Blue Bar MINI -BIRD, B(S (ASSTS aurt`d./ AVAILABLE OPTIONS FKCH *Y BE ON ERQ: Engine Oil Cooler `: KC4 (Gasoline engines only) (7)Transmi.ssicn Turbo Hydra-mate MX1 (8)105 Amp Alternator 7K8 61 Amp Alternator (Noon- School Bus Only) K76 California Emission >Certificztion YF5 Brake Warning Indicator LU1 (9)Diesel Engine 6.2 Liter V8 LL4 (Requires B3J) Diesel Equipment Package B3J CRequires LL4)' 14,500 GVWR (Avai]„able on 125" WB) —: (10)LH Fuel Filler TT5 Highway Qn -Off Raid Frt. Ream Rear Tires 8:00 - 19.5 D (SPR) � wail. on =215 /85R16D (BPR) YYK YYK YYL 1251' WB Only NOTES: (1) Manual'tranamission M20 - Blue Bird option number 4160 is wired? (2) 4,000 lb. Front Axle included w.ti ,'�9 0 bear Axle. (3) 4,500 lb. Front Axle included with 11,000.1b. Rear Axle. (4) G60 and J55 are included'swith HD1, 11,000 lb. Rear Axle. (5) Option 153D t a ondeVed for`�so9nol and. - bUse8.,MaU will ccmply with .FMVSS - Fuel 5yr,,Uw,Inte$r%zy for school es# include a rear fuel tank. installation with RH fill: ; (6) Option B3M must be ordered for school buses.,' (7) Transmission Turbo- Hydra -matic .(MX1) price varies with rear. :axle capacity. Be sure to check this with chassis dealer. (8) 105.smp alternator recommended with lift units. Required with air conditioned units. (9) Diesel Engine LLA - Blue Bird 2pAon no. 3507 B is Mquired., Diesel engine includes a vacuum source or operation or vacuum stop amiss, (10) LH Fuel Filler TT5 - v and A_ ailable only on Baseline powered 125" W.B. Handy Bus - Body Model 906, MAXIMUM PASSENGER CAPACITY FOR MINI -BIRD Body Model Passenger Wei&t Gasoline Diesel MBCC1811 120 School Bus 22 21 130 CA School Bus 21 20 150 Adult i8 16 MBCC2103 120 School Bus 27 27 130 CA School Bus 27 27 150 Adult 22 22 NBCC2307 120 School Bus 32 30 130 _CA School Bus 30 26 150 Adult 26 24 FORM NO. MB- CHASSIS Page 2 of 2 pages Revised 12/16/82 �_ �J M E M O R A N D U M DATE: January 21, 1983 — — — — — — — — — — — — — — — TO: MAYOR AND CITY COUNCIL FROM: H.S. SUBJECT: BIDS FOR BURNS MANOR VAN Mavis Geier has reported that bids were opened at Burns Manor on January 20 for their van, with the following results. Thomas (Wigen Chevrolet) Bluebird (Swanke Motors) r, $23,892 40 gal. gas tank, 5 yr or 50,000 mi. warranty 23,737 32 gal gas tank, 12,000 mi. warranty The specifications called for a 40 gallon gas tank. All board members who were present voted in favor of accepting the bid on the Thomas (Wigen Chevrolet) vehicle because of the 40 gallon gas tank and the more favorable warranty. (612) 587 -5151 Y OF HUTCHINS019 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 19, 1983 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL 1 s FROM: PERSONNEL COORDINATOR HAZEL SITZ RE: CONSIDERATION OF 1983 SALARY ADJUSTMENT Attached for your review is the Pay Plan Resolution which is adopted each year. We are recommending no change in the text of the Plan this year except for updating several job titles to reflect current practice. (Page 3,as shown.) The pay rates (page 4) for 1983 would change to reflect the amount of increase granted. Pay rates for temporary employees (page 5), levels D through F would also be adjusted to fit in with the approved rate increase. (There has been no change in minimum wage this year.) It is recommended procedure to use the Pay Plan Resolution as a framework to: a. provide general cost of living adjustment in January b. provide for appropriate merit adjustments at mid year (in 1983, perhaps 30% of employees, those at lower steps of their pay ranges,would be eligible) c. provide appropriate cap for top administrative positions d. provide for additional rate adjustments for several part time employees whose jobs have become more demanding in the past year (specifically, move them from Level D to Level E in temporary rates- applies to transit dispatchers and perhaps some clerks) WAGE ADJUSTMENT SURVEY: Hutch Technology 1 -23 Hutch Hospital Burns Manor McLeod County Willmar Albert Lea Marshall Faribault Fairmont Fergus Falls Glencoe Litchfield 8% (September 1982) 710 plus eligible merit (hourly) 9% (hourly) 5% - union and non -union 6i% to 8z% - all union 92% - union 4% in January, adjust every 6 mo to CPI 6% average - union 5% - union 8% to unions in 7 -82 6% to dept heads Jan. 19E 8�§in April 1982 - no consideration until April 19t wages frozen in January 1983 - talks will continue with the 15 union employees �,� . r (612) 587 -5151 f/L/TCH" C/ % "Y Of- HUI "C VIAISON 37 WASHINGTON AVENUE WEST H_UTCHINSON, MINN. 55350 December 14, 1982 _M f -M 9 -R.AA D -U M-- TO: MAYOR AND CITY COUNCIL FROM: CITY ADMINISTRATOR GARY PLOTZ, PERSONNEL COORDINATOR HAZEL SITZ SUBJECT: RECOMMENDATION CONCERNING CITY PAY PLAN FOR 1983 We have reviewed the appropriate time to consider a cost of living adjustment for employees and feel it is in the best interest of the City to delay consideration until sometime in January, 1983. The City Council always reserves the option to make increases retroactive to January 1. In the meantime, we will be able to learn what other City entities (Hospital - Burns Manor - Utilities) do, in addition to other cities of our size throughout the state. Another item is what the Governor's intention is if the Legislature does not pass a method to fund the State deficit, and how that impacts potential holdbacks or reductions in local government aids and homestead credits. Further, we should review for the Council some unique aspects of the City Pay Plan which is adopted early each year: The Pay Plan provides for a range of 6 steps (or about 25 %) within each job classification. A new employee would start at the lower end of the range for his /her classification. Through the process of merit review at mid year, employees have the opportunity to progress upward through the steps in their pay ranges. Many of our long term employees have moved to near the top of their pay ranges and their future pay increases will come through cost of living adjustments (or possible reclassification into more responsible positions.) However, those employees who have worked for the City for 4 years or less Cabout 16 of the 75 full time employees) are still at the lower end of their ranges. If the practice of allowing for mid -year merit increases is discontinued, these employees will be penalized by losing the opportunity of being rewarded for good service over a length of employment. They will not be able to attain the upper steps in their pay ranges. It is recommended that the Council consider the need to continue to provide for mid -year merit increases when it determines the cost of living adjustment to be made in 1983, and set aside appropriate contingency funds so that department heads may make merit recommendations later in the year, as provided in our Pay Plan. It would seem appropriate to evaluate all the above information at such tip ° as the 1983 Pay Plan is acted upon. 0 RESOLUTION- N0. : RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 2, 1963 WHEREAS, the City Council has considered the existing classification of positions for the-City of Hutchinson and the current economic conditions BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples Of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Allocation of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Personnel Coordinator shall cause an appropriate job description- specification to be written for said position. B. Review of Plan. As often as necessary to assure continued correct classifications, the Position Classification Plan shall be reviewed by the Personnel Coordinator and necessary adjustments recommended to the City Council. C. Filing of Plan. Upon adoption of this resolution, a copy of the Position Classification Plan heretofore approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. 1. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of Numbered Pay Grades for Full Time Employees. Each numbered pay grade in the basic table consists of a minimum and maximum rate with intermediate pay steps at approximately five percent (5 %) intervals. b. A Position Classification Assignment Table for Full Time Employees. The Council shall be resolution establish, and from time to time revise, a table which shall assign all of the various classifications in the Position Classification Plan to the appropriate pay grade and range in the basic table of numbered pay grades. Said table follows on page 4. (1 of 5) CL ` r� r c. A Pay Rate Table fbr Temporary, Seasonal; Part -Time Employees. The Council shall be resolution-establish, and from time to time revise, a table which shall assign pay rates to all temporary', seasonal and part time employees. Said 'table follows on page 5. 2. Modification of Plan. The City Council reserves the right to modify any or all of the pay grades, ranges, or position classification assignments as set forth in said plan at any time. 3. Pay Ranges. a. Full Time Employees, Non- Administrative. Each class of positions is assigned a pay range of six (6) steps at approximately five percent (51) intervals. The normal beginning rate for a new employee will be the designated step in the established grade for the classification title. After satisfactory completion of six (6) months probation, a one -step �l increase will normally be granted. Consideration for merit increases will be given annually thereafter each July 1. Such -- increments will not be awarded on an automatic basis but shall be contingent upon merit, performance and the recommendation of the department head and the approval of the City Council. Increases, when granted, may be half steps (22 %), one step, or more. The maximum step in any range will normally be reserved for exceptional merit after long term employment. b. Police Civil Service Employees. In Police Civil Service position, the established starting rate for patrol officers shall be Grade IV,Step 5.- After completion of probation of one year, a one -step increase shall be granted; and a one -step increase shall be granted thereafter on each individual anniversary date until the level of Grade IV; - -Step 8 is attained. After completion of -five (5) full years of service, length of service for police patrol officers shall _ be recognized as follows: On completion of -5 years service: Grade IV, Step 8 + 1 %. 7 31 11 Step 8 -+ 2 %.- 9 - 41 " Step 8 + 3 %. 11 Step 8 + 4 %. 13 " Step 9 (TOP). Supervisory and investigative police department personnel shall be salaried in ya range, with salary subject to periodic review by the Chief of Police, and recommendation for adjustment to be made to the City Council for approval annually each April 1. C. Administrative Employees. Consideration for merit increases for administrative personnel will be given annually each April 1, based on the model salaried ranges as listed. Such increases, when granted by the City Council, may be in amounts at the Council's discretion. None of the increases provided by this section shall be made so as to compensate any employee in an amount exceeding the maximum step in the assigned pay range. (2 of 5) BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY'OF HUTCHIN'SON: THAT the following tables are hereby adopted, effective January 2, 1983, as the City Position Classification Assignment Tables, to be reviewed �* from time to time, assigning the various classifications in the Position TJ Classification Plan to the pay grade and range in the basic table of numbered pay grades. jS POSITION CLASSIFICATION ASSIGNMENT TABLE -FULL TIME EMPLOYEES- OFFICE GRADE RANGE SERVICE, ETC.(cont.) GRADE RANGE OF STEPS — OF STEPS Receptionist /Cashier I 1 -6 Cemetery Maint. Chief III 6 -11 General Clerk /Secretary II 1 -6 3 Secretary to a Director II 3 -8 Park Foreman IV -8 Administrative Secretary III 3 -8 Street Foreman IV 3 -8 Motor Pool Supervisor IV 4 -9 c unt ch ician Water' q =� III 1 -6 Personnel /Fin.Rec. Clerk/ III 1 -6 Water /WWater Maint. Tech. III 4 -9 Finance Clerk/Tech Tech 111 3 -8 Wastewater Plant Operator IV 3 -8 — Chief Water Plant Oper. IV 4 -9 Rotor Vehicle Clerk III 1 -6 Chief WWater Plant Oper. IV 4 -9 Motor Vehicle Deputy Reg. III 3 -8 SALES PROTECTIVE SERVICE Liquor Store Clerk II 5 -10 Police Radio Dispatcher III 1 -6 Community Service Officer III 3 -8 SERVICE; MAINTENANCE, TECHNICIANS-- SERVICE SWORN PERSONNEL - City Bus Driver II 3 -8 Police Patrol Officer IV 5 -9 Police Sergeant Va SALARIE Building Custodian -- - II 3 -8 Juvenile Officer /Invest. Va SALARIE Custodian/Engineer -__ _..._ II 5 -10 Engineering Tech -I - -_ III 4 -9 SUPERVISORY AND ADMINISTRATIVE° _ Engineering Tech II -- III 6 -11 Program Cincl. Sr. Center] Va SALARIE Assistant City Engineer _ V 3 -7 Reereat3oe Supervisor Civic Arena Manager IVa SALARIE General Laborer II 2 -7 Forester IVa SALARIE Park /Arena Maint. General III 4 -9 Personnel /Transit Coord. IVa SALARIE Park Maintenance Operator III 5 -10 Department Heads and Street Maintenance General III 4 -9 Directors Va through VII SALARIE Street Equipment Oper_ III 6 -11 Equipment Mechanic III 6 -11 (3 of 5) , PAY RATES EFFECTIVE JANUARY 3, 19$2 FULL TIME EMPLOYEES ( Hourly /Bi- weekly /Monthly /Yearly) GRADE S T E P S NUMBE II II III IV V 1 2 3 4 5 6 7 8 9 4.47 4.69 4. 5.17 5.43 5.70 - 357.60 375.20 394. 413.60 434.40 456.00 775 813 854 896 941 988 9298 9755 10254_ V 53 11294 11856 4.84 5.08 5.34 5.60 387.20 406.40 427.20 448.00 4 839 880 925 970 10 10067 10566 11107 11648 12 WORK TIME Yr = 2080 hrs (260'day Fio = 173.3 hi-5(21.7 da 10 11 6.18 6.49 .81 7.15 7.51 - 40 494.40 519. 544.80 572.00 600.80 0\ 1071 11 1180 1239 1302 12854 99 14165 14872 15621 5.43 5.70 5.99 6.29 6.60 _ 6 434.40 456.00 479.20 503.20 528.00 4.4 941 988 1038 1090 1144 1201 11294 11856 12459 13083 137 14414 7.28 7.6 .02 8.42 582.40 611.20V6 1.�b0 673.60 %62 24 0 1459 1 42ool 891 ``` 66� 17513 * s 8.84 707.20 1532 18387 6.81 544.80 7.15 572.00 7.51 600.80 7.8 6 0 8.28 662.40 8.69 695.20 9.13 730.40 10.06 - 0 04.80 1180 1239 1302 6 1435 1506 1582 16 44 14165 -14872 1562 16390 17222 18075 18990 1992 20925 712. 1712.00 747.20 747. 9 .81 784.80 10.30 824.00 10.82 865.60 11.36- 908.80 11.93 954.40 - - - - 1619 1700 1785 1875 1969 2068 11542 18512 19427 20405 21424 22505 23629 24814 moNL SALARIED RANGES IVa ytgood (comparable to Grade IV) Va (comparable to Grade V)- VI VII Ce� * * POLI CE LONGEVITY STEPS IV- 1% = 9.6 + = 6 +3% 9.86 96 .06 (TOP) (4 of 5) PAY RATES EFFECTIVE JANUARY 3,11982 - TEMPORARY, SEASONAL and PART TIME EMPLOYEES - SPECIFICATIONS for any of these jobs may refer to any mental, physical or human relations area of ability. This includes technical, clerical, mechanical and social skills as they relate to different classes of jobs. LEVEL HOURLY RATE SPECIFICATION A Under $3.35 Work as permitted by State law in some recreation programs by persons under age 18. 1 0 \\ 4'N A.Y\ Ore— i h I R$ 3 B. $3 '" State and Federal minimum wage as of January, 1982. Applies to HAVTI work study students d cYievs. C $3.40 - $3.95 Some maturity and experience required. D $4.00 - $4.70 Experi or training needed for job responsibiliti There be ntinuin sponsibility as in long ter a e ent. E $4.75 - $5.45 Skill r O le, with length of service a F $5.50 an Skilled a re�Qn�ble, exer independent judgment.- In d part time- police �sed officers. - MESSAGE TO COUNCIL MEMBERS REGARDING COUNCIL MEETINGS PROCESSES 1. No Councilman shall speak until such time he is recognized by the Chair and then addressing the Chair by, Mr. Chairman I have a question of -- specify exactly to whom. 2. No Councilman shall be conferring with staff or anyone while the meeting is in process. 3. The Chair will not recognize any Councilman prior to a request by the Chair of anyone present, caring to be heard from the floor. 4. If applicable, after the floor has been recognized, the Chair will request of any Councilman of their desire to address a specific member or members from the floor. 5. After the closing of the floor, no Councilman will be recognized for addressing the floor. 6. After a motion, the discussion period shall not include anyone except the Chair and /or Council Members, if the Council Members have a request of another Council Member, he shall do so by addressing the Chair, Mr. Chairman, I desire to speak with.......... All of the herein is conditioned upon Roberts Rules and Order, as established by the City. r fwd AWJ�10'�5 GUIDELINES CITY COUNCIL PROCEEDINGS 1. The person(s) speaking shall come forward to the front table,and identiy "y himself by name and addressr ExtJsE. Tfr��usELVC: SP�Arq o.v ✓7F^�% 2. 'No pe son shall speak longer ban 10 minutes per time nor no more th "and "twice " (Roberts Rules of Order)- Q G �� � 4-e 'P' 3. o person shall speak a second time until the entire floor has had the oppor- tunity to speak once. 4. Only those directly affected by the pending agenda item shall participate from the floor) /,fn�l S. Debate shall be confined to the specific pending item on the agenda; -- be agenda `topic should be clearly described and, where possible, supplemented by a memo for informational purposes. 7,6: The City Council membersAshall 'not be called upon for commenting until the public has completed their remarks or until the public hearing is officially closed. , Atv' 4-17 a-" r y.� The presiding officer shall not comment on the merits of the pending agenda item prior to introducing the item or during discussion from the floor; the presiding officer shall stay neutral until discussion with the balance of the City Council. q.-S: Discussion, debate or public hearings shall not exceed 30 minutes unless the timeframe is waived by the City Council tp $ The City Council shall conclude by 11:00 timeframe, i UcN AS ONE N.44 T 7'Z7 /� 10 The Parliamentarian shall be the City At f z.1 1 Non- controversial items or routine items approval with one motion, unless deleted P.M. unless waived by a specified [orney. on the agenda shall be grouped for for separate consideration. r2. ��'y�:1�s— ��or„ �E;.? {�vFO�fr /�J. Ci ^�: %�,�• I4'O.c,1 f?�2lLJ�I. /JrG72 1.11: -.'i T r10 b, GV r+ J T G' �i✓ %3� L� - CuSr�D7� Jv.4'A_7_ n�ti Alar 15C f%iSCVSSE hi A/AT r rani mac' 7) �c s��r� / JFf�?i (Af! !/�T 13 E A3r&sscr C O►'d1 M ENS ( -: MESSAGE TO COUNCIL MEMBERS REGARDING COUNCIL MEETINGS PROCESSES M koa=- fi e E 3 ..iv�f•�/ �i�Li / ✓� R 1. No Councilman shall speak until such time he is re d_ by the Chair and then addressing the Chair by, Mr. Chairman I have a question of -- specify exactly to whom. `moo E; 7Wjs lActiPB-' MorfbAX. SEccvioS d/oH /�vATfii!JS, C/4G� -'CC77 sn s'oL"pr v seom p 2 C1 WoULC>Tfi /S 1rvGtuVe 2EAOiE Ta o7i7F�Q MAyyw?- CeVeVCtG,Sr�aFf �YV61+� 2. No Councilman shall be conferring with staff or Any6ne e + the mee ting is in process. W t{-en/ DDES -r-AI E C- 400` +1- A'S/t yJufsTiaNi ®� T7; t-SF P' -�ptE 3. The Chair will not recognize any Councilman prior to a request by the Chair of anyone present, caring to be heard from the floor. /U�¢N+J % /ME-; /✓a piVE 5je iges Ro�V 7A� fLooC VIC'T,1c. M/ype .2 !vG / a 5,4 7At'EN fA CF CoHl"/ /G f 4. If applicable, after the floor has been recognized, the Chair ` will request of any Councilman of their desire to address a specific member or members from the floor. /S T!/js 91c7&Ve_=- t j�'y /�Ek'SdA/ fi5 5100riE/V 04 'V44 *A/ 19e-L- 5. After the closing of the floor, no Councilman will be recognized for addressing the floor. A441vp %AI.Er OORIIJr o l= �/SrdSf��n� /vE�.fl� /off C`av /��/c� fI�UE f{511F0 �CiPSaV/S / - jf, —�- �oSiryoN d.2 �oslFt -- iH:S /t /.�,F 6. After a motto , the discussion period shall not inc ude anyone except the Chair and or Co=pj- 21ezbgXs, if the Council Members have a request of another Council Member, he shall do so by addressing the Chair, Mr. Chairman, I desire to speak _ with ........... T C E�AL O�fN rJ f C+75. f1 j : iiPN� as established by the City. 77 F�} E Sil/L fl I3c .4 a/-F ^1v t>S E op L E -:L46 7- cv- ..' G� -i� c� _. CL , z.[.17"l�c ra c i . ,�-z�= � �4� `� _ ✓i ; tfJve.�S, /__'.!- cz-' -� cooNC,Z- cv- ..' G� -i� c� _. CL , z.[.17"l�c ra c i . ,�-z�= � �4� `� _ ✓i ; tfJve.�S, /__'.!- cz-' -� (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 25, 1983 TO: Mayor and City Council FROM: Water Billing Dept. — — — — — — — ------------------------ -- SUBJECT: Delinquent water accounts - 01- 0430 -1 -00 Hutchinson Laundromat c/o Gerald Trooien 1368 Cherry Hill Rd. Mendota Heights, MN 55118 *205 Washington Ave. E. $346.81 02- 0280 -1 -00 Alton Wicklund 605 Main St. $74.30 Promise to pay 2/06/83 02- 0285 -3 -00 Jimmy Shelago 615 Main St. S. $49.15 03- 0500 -9 -00 Julie Bode *145 Second Ave. S.E. #93 Country Club Terrace $78.05 Promise to pay 2/01/83 04- 0675 -0 -00 Bondex, Inc. 115 Erie St. So. $42.25 05- 0180 -0 -00 Christy's 18 Main St. N. $169.10 09- 1105 -1 -00 Gary Piehl 316 Grove St. S. $38.64 Promise to pay 'f - Jan 8 Feb 12- 0750 -0 -00 Joe Kickler *99 McLeod Ave. 11 Glen St. N. $28.71 12- 0750 -1 -00 Dennis Svoboda 99 McLeod Ave. $33.72 28, 1983 2, 1983 12- 1037 -0 -00 Arctic Refrigeration Serv.. 173 Fifth Ave. N.E. $36.75 Delinquent List Cont. 19- 0390 -0 -00 Bill Kottke *1028 Jefferson St. So. P.O. Box 2S1 $47.37 Promise to pay 1 -28 -83 42- 0070 -1 -00 Frontier House 1125 Plaza 15 $252.69 *Service address Recommend water service be discontinued on January 31, 1983 at 12:00 Noon unless otherwise stated. ' 0 • � r 763 • 98 + RF F 1 0 8 5. 1 '3 + 76 1 .'25 + ( Ce 70:80 + 1 84-9 • 1 T * ED. 37.92 + 478.50 + 7.44 + .151.80 SOLD CITY O 2.32 + 62-88 TO CITY H 26.20 + 763.98 * 37 WAS 3q c7�6- -i 1 88-80 + HUTCHI ` 43.20 + 8.88 - 9.12 + 1 085 • 113 * - CUSTOMER PPED VIA DATE SHIPPED -- TERMS INVOICE DATE INVOICEI ........... � .............................. _.........- 15350CTY 1 DELIVERED 12/17/82 NET 30 12/27/82 0081:- on. on, on. RACK ITEM NUMBER DESCRIPTION - - UNIT PRICE DIC AMOUNT ORDERED SRIPPm OROERE0 FEI12 /FS05 FAST STRIP 5 GAL 50.75 761.25 15 15 6.32 37.92 6 6 3MF17 /SOG 3M 17 IN.-/80 6RIT_SCREEN 7 44 7,44 1 1 FLP1800 N0. 1800`18 IN;.APPLICATR. 7 3F 2.32 1 1 FLP20D1 -5 N0. 2001NP.5 FT`HDL 5 24 26.20 5 5. 3MF18/100G 3M 18 IN. /1100 GRIT SCREEN 5 90 259.60 44, 4.4,4 FED2 /CP01 CONCRETE PREP -I GAL 'r 43.50 478.50 11 11 FED2 /DC05 IIURACURE FINISH` *40 5 6AL 151.80 3 3 FED2 /MCT05 EURETHANE THINNER 5 GAL - 10.48 62.88 6 6 FED2 /MCT01 EURETHANE THINNER 1 GAL 8 64 43.20 5 5 UNG3100D4 48 IN LONG HDL SCRAPER i 2.46 8.88 3 3 FLP1803R NO.. 1603R'18 IN REFILL -- 3.04 9.12 3 3 UNG750100 _ RPLCHNT SCRAPERI+LAIIE$ /T$ t i COMMENTS SALESTOTAL 1,849.11 TO INSURE PROPER CREDIT PLEASE j INCLUDE REMITTANCE COPY WITH SALESTAX IMPORTANT: NO CREDIT WILL ED FREIGHT ALLOWED ON GOODS RETURNED WITHOUT AUTHORIZATION. A CHARGE PAYMENT. THANK YOU OF ) W PER MONTH D T PER AN- PREPAID , NUM) WILL BE APPLIED TO ALL AC- HAVE A HAPPY HOLIIIAY. _. COUNTS NOT PAID WITHIN 30 DAYS. 1,849.11 1 �� (612) 587 -5151 37 WASHINGTON AVENUE WEST HUTCHINSON, &VNN. 55350 M E M O R A N D U M DAZE: January--19,-1983 — _ — — — TO: — — Hutchinson City Council - — — — — — — — — — — — — — — — — — FROM: -- Planning—Commission — ----------- — — — — — — — — — — — — — — — — — SUBJECT: _ — Conditional Use Permit= — requested by Susuki — Sports - (Lowell Baumetz) Pursuant to Section 6.07, B.1 (b), of Zoning Ordinance No. 464, the Hutch- inson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for a condition- al use permit. urcrnav On December 31, 1982, an application was submitted by Mr. Lowell Baumetz for a conditional use permit to allow the moving in of a 32' by 70' build- ing from its old location to the present business location of Susuki Sports (585 Hwy. 7) for the purpose of expanding repair facilities in an I -C1 zon- ing district. A public hearing was held on January 18, 1983, at the regular meeting of the Planning Commission at which time no one was present who ob- jected to the request. A videotape of the building to be moved and the pro- posed site was shown. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were published in the Hutchinson Leader on Thurdsay, January 6, 1983, as well as sent out to surrounding property owners. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. )tcah cf �'i su rRom hairman Hinson Planning Commission • 0 RESOLUTION NO. 7736 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, B.1 (b) OF ZONING ORDINANCE NO. 464 TO ALLOW MOVING IN A BUILDING IN AN I -C1 ZONING DISTRICT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FTNnT N(:S 1. Mr. Lowell Baumetz of Hutchinson, Minnesota has made application to the City Council for a Conditional Use Permit under Section 6.07, B.l (b) of Zoning Ordinance No. 464 to allow moving in a 32' by 70' building from its old location to the present business location of Susuki Sports, 585 Highway 7, for the purpose of expanding repair facilities in an I -C1 zoning district, with the following legal description: That part of the Northeast Quarter of the Soitheast Quarter of Section 36, Township 117 North, Range 30 West, described as follows to -wit: Beginning at the intersection of the centerline of State Highway No. 7 and a line 777.34 feet Easterly of, as measured at right angles to, and parallel with the West line of said Northeast Quarter of the Southeast Quarter; thence Northerly along said parallel line, a distance of 376.48 feet; thence Easterly deflecting to the right 90 degrees, 00 minutes, a distance of 200.00 feet; thence Southerly deflecting to the right 90 degrees, 00 minutes, a distance of 336.57 feet to the centerline of State Highway No. 7; thence Southwesterly along said centerline to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on health, safety, and welfare of the occu- pants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 25th day of January, 1983. ATTEST: Gary D. Plotz, City Clerk James G. DeMeyer, Mayor 9- C) T2) 587 -5151 "Y OF HUTCHINSON SHING TON AVENUE WEST NSON, MINN. 55350 January 21, 1983 RE: CURRENT STATUS OF PROPOSED AIRPORT ZONING Dear Airport Zoning Board and Hutchinson Airport Commission Members: on November 24, 1981, the Hutchinson City Council recreated a joint Airport Zoning Board that now includes members from Lynn Township and Hassan Valley Township. The addition of the township members was a result of the State Statute being revised by the legislature- In view of this change, we must now start the entire process of zoning the Mun- icipal Airport again. Beyond the fact that it's sound long range planning to zone our Muni- cipal Airport, the State Department of Transportation is presently with- holding maintenance reimbursement funds from the city- These monies are being held in escrow until the zoning board accomplishes its task. At the January, 1983 meeting of the Hutchinson Airport Commission, the members voted to recommend to the City Council to proceed with taking the steps to zone the airport. Therefore, on Tuesday, January 25, the Council will consider the ques- tion of whether or not to proceed with the necessary authorization for the Airport Zoning Board tasks. Mr. Ray Strege of Toltz, King, Duval, Anderson and Associates, Inc., will be present atthe Council meeting to make a presentation on the current status of the completed airport master plan and especially the proposed airport zoning document. I have enclosed a copy of the ordinance that creates the joint airport zoning board that assigns the responsibility of establishing, administer- ing and enforcing zoning laws in the areas surrounding the airport. To personally inform you of the status of the airport zoning, we invite you to attend the City Council meeting of Tuesday, January 25, at 7:30 P.M. at City Hall, 37 Washinton Ave. West, Hutchinson, MN- I would anticipate this agenda item will be considered sometime after 8:30 P.M. We would appreciate your attendance. Sincerely, CITY OF HUTCH7,NSON Gary P1 z City Administrator GP:KL Enc. qT ;. §R YOUR`MFORMATIO(Y RESOLUTION NO. 7029 OF 1981 OF CITY OF HUTCHINSON AUTHORIZING THE CREATION OF A JOINT AIRPORT ZONING BOARD Airport Owner At a meeting of the (Council) of City of Hutchinson , hereinafter called the to as the Municipality, on the 24th day of November 1981 , Member Kenneth Gruenhagen seconded by Member Mike Carls , introduced the following resolution and moved its adoption. T O WHEREAS, This Municipality owns and controls an airport; and "C WHEREAS, Portions of airport hazard area to such airport are located C outside the territorial limits of this Municipality but within the territorial T limits of the County(ies), Township(s), City(s) of Hutchinson ; O and WHEREAS, This Municipality deems it necessary and expedient to create a Joint Airport Zoning Board in cooperation with the above County (ies), Township (s), City(s), pursuant to Minnesota Statutes 360.063, Subd. 3, and other applicable laws for the purpose of establishing, administering and enforcing zoning laws for the areas surrounding the airport and for the protection of the airport and the public; and WHEREAS, The above statute provides that this Municipality has the right to appoint two persons to said Board (said persons should not be members of this Council); and WHEREAS, Subd. 8 of Section 32 of the Appropriations Bill passed by the Minnesota Legislature effective July 1, 1973, provides that no moneys shall be expended by the Commissioner of Transportation of the State of Minnesota to improve and maintain an airport unless the governmental unit owning the airport has or is establishing a zoning authority for the airport. NOW, THEREFORE, BE IT RESOLVED By the undersigned Municipality as follows: FORM NO. 2 (Airport owner appoints members to Joint Zoning Board.) 4 I . That there is hereby created in'coQperation with the above County(i,es),' - Township (s), City(s) a Joint Airport Zoning Board -to be composed of represen- tatives of the undersigned Municipality and representatives of the above County(ies), Township(s), City(s), pursuant to Minnesota Statutes,360.063, Subd. 3. 2. That the undersigned Municipality hereby appoints Milton Lueneburg and Douglas Hedin to be their representatives on said Board, said persons to serve for an indefinite term until they resign or are replaced by the undersigned Municipality. ROLLCALL Alderman Carls, Mayor Westlund Members voting aye: Alderman Gruenhagen, Alderman Beatty, Alderman Lueneburg Members voting nay: None Resolution declared passed: Attest: _116 i.�-/l, ! II:V V U I hereby certify that the foregoing resolution is a true and correct copy of the original resolution and is now on file in my office and is recorded in the City Resolution Book and City Council Minute. Book SEAL OR Clerk CJ NOTARY STAMP w � MAILING LIST_. AIRPORT ZONING BOARD DOUG HEDIN - KAY PETERSON 146 11th Ave. N-E. 16 Grove Street _ Hutchinson, MN 55350 Hutchinson, MN 55350 587 -4822 587 -2348 MILT LUENEBURG JEROLD WRIGHT 550 Third Ave. S-W. Route 4 Hutchinson, MN Hutchinson, MN 55350 587 -2488 587 -2290 MELVIN SPRENGLER LEROY OLSON Route 1 Route 4 Plato, MN 55370 Hutchinson, MN 55350 238 -2318 587 -6457 DAVID HUSER NORBERT SHIMEK Route 1 Route 2 Lester Prairie, MN 55354 Hutchinson, MN 55350 395 -2429 587 -4975 AIRPORT COMMISSION DOUGLAS MCGRAW 725 Harmony Lane Hutchinson, MN 55350 587 -8672 RANDALL BUBOLTZ 956 Osgood Avenue Hutchinson, MN 55350 587 -4520 ED CONNELLY 500 School Road N. Hutchinson, MN 55350 587 -4808 S�-7- ,?-300 JOHN MILLER 714 Shady Ridge Road Hutchinson, MN 55350 587 -2205 DON PANKAKE 805 Laura Hutchinson, MN 55350 587 -2863 TED BEATTY 700 Shady Ridge Road Hutchinson, MN 55350 587 -5588 qk E PARKS & RECREATION BOARD RESOLUTION WHEREAS Recreational opportunities are extemely important to the quality of life within a community. WHEREAS Recreational activities have become increasingly important to our growing community. WHEREAS the Old Armory has been closed since March, 1982. WHEREAS the Parks & Recreation Board has previousely recommended that a new facility be built. WHEREAS current recreational programs are impaired by lack of facilities. WHEREAS available facility hours do not encourage participation in recre- ational activities. WHEREAS programs are decreasing in participation due to lack of gym space and times of available space. WHEREAS the city is currently paying rent for all available gym time. WHEREAS the continued availability of rental space is uncertain. WHEREAS School District #423 has also established a need for additional gym space. NOW, THEREFORE, BE IT RESOLVED that the Parks & Recreation Board recommends to the City Council that a new facility be built to meet the needs of the community and that this process begin immediately. ' (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Park & Recreation Board DATE: January 24, 1983 SUBJECT: Indoor Recreational Facility *A sum of $5,346.40 will be spent on rentals of facilities for this winter season. *Maplewood Academy is the major source of gym space. It is used every night Monday through Thursday. Starting time is 7:45 p.m. each evening with the latest games beginning at around 10 p.m. *The Elementary School is available from 7- 11 p.m. Wednesdays, Church night, but is available from only 9:30- 10:30 p.m. the other four weekdays. *The High School is not available at all on weekdays. *Weekends are available at the public schools at a cost of $13.20 per hour on Saturdays and $17.60 per hour on Sundays. *The Elementary School gymnasium lacks the proper dimensions for both basketball and volleyball courts along with inadequate net standards for competitive volleyball. *Church Night - because of such tight scheduling, the most available night, Wednesday, is being used to the fullest. This causes a problem for church sponsored participants. They must choose between participating in recreational or church activities each week. *Recreational leagues are taking longer to play their schedule. For example, a ten game season is taking thirteen weeks to play be- cause the proper number of games cannot be played each week. This results in teams having byes several times during the season. The result has been the loss of one league entirely (Men's Commercial Basketball) and a reduction in the number of teams in another league. (Women's Volleyball lost two teams after the Fall Session). klm �j- G. 0 • REGULAR COUNCIL MEETING 1982 EXPENSES WATER $ SEWER FUND Electric Motor Co. Jerabek Machine GENERAL FUND American Welding Supplies Coast to Coast 1st Bank of Minnesota ERickson Oil Co. Hutch Community Hospital Ink Spots Inc. Jerabek Machine Quades Xerox Wesleys Pharmacy Anderson Interiors Crow River Press Inc. Floor Care Supply Keefe,Schantzen,Schaefer Logis Midland Lines Inca 1983 EXPENSES WATER -4 SEWER FUND RAndy DeVries Mn. Wastewater Operators Assn Berger Plbg. 4 Htg. Continental Safety Equipment The Grieve Corporation Am. Water Works Assn. Ag Systems Blue Cross Blue Shied Crown Life INS. Co. Curtin Matheson Scientific Equitable Life Assurance Soc. Electro Watchman Inc. Mn. Mutual Life Ins. NOTT Company Power Process Equi pment State Treasurer RCM State Treasurer STate Treasurer State Treasurer Van Waters 4 Rogers *U.S. Postmaster *U.S. Postmaster *State Treasurer *State Treasurer a January 25, 1983 bearings 4 installation repairs tank rental supplies repair parts case of oil blood alcohol test labor survey welding supplies dec. maintenance agreement film & slides office floor cookbooks cleaning supplies recording fees computer charges % bus tickets safety glasses 1983 dues repairs supplies parts 1983 dues freight charges Jan. medical ins. Jan. -Feb. dental ins. supplies Jan. -Feb. LTD ins. reconnect alarm system Jan. -Feb. life ins. supplies parts permit fee professional lab fees PERA PERA Soc. Sec. chemicals postage for meter pre -sort mailing permit Soc. Sec. PERA $ 408.45 88.14 5.00 1.23 133.07 16.00 15.00 210.00 14.00 12.55 265.84 9.39 138.56 654.52 28.75 10.40 2041.31 950.75 $ 4,506.37 30.00 25.00 19.26 183.80 72.53 67.00 5.76 995.04 268.88 161.20 132.36 35.00 106.40 418.84 118.35 5.00 154.00 323.23 28.09 534.03 153.00 675.00 40.00 511.32 311.82 $ 5,374.91 / / -ait -2- GENERAL FUND Doug Meier heavy duty drill $ 93.28 Jon Burks court subpoena 10.23 35.20 Charles Jones seminar 10.00 Darlene LeVesseur relief dispatch S.00 Mrs. Wm. Gray skating refund 49.50 Grove City Furniture 2 used office chairs 85.00 Hennepin Co. Chief of Police stress course 3.00 Mn. Assn. Civil Defense Directors 1983 dues 50.00 Mn. STate Fire Chief Assn. 1983 dues 25.00 MDRA 1983 dues 95.00 Law Enforcement Training dept. subscription Dobratz Inc. vacuum cleaner 175.00 Bjerke Oil Co. aviation gas 12,560.00 Browns Greenhouse trees 3,809.75 Blue Cross Blue Shield Jan - medical ins. 10,278.93 Chamber of Commerce 1983 dues 32.00 Co. Treasurer dl fees for co. 88.50 Crow River Reg. Library 1st qtr payment 11,521.25 Crown Life Ins. Co. 1 Jan. -FEb. dental ins. 2,833.36 125.49 Duanes Mobile Lock repairs 52.60 Crow River Glass Co. repairs 1,241.46 Equitable Life Assurance Soc. Jan. -Feb. LTD ins. 1,318.75 Erickson 4 Templin snow removal 3.52 First Bank of Minnesota Swanke Motors repair bills 259.55 Floor Care Supply cleaning supplies 56.58 Geo. Field reg. fees & calculator Guardian Pest Control pest control 32.50 435.79 Hutch Coop heating oil 15.95 Hutch Snyder Drug supplies 375.00 HUTCH Agency Inc. clerk /treas.bond 146.00 ICMA Retirement Corp. Jan. contribution 307.70 Ind. School Dist. 423 supervisor - lifeguard 16.67 Jahnkes Red Owl can liners,soap,coffee 172.12 Jerabek Machine pipe 81.25 Joes Sport Shop patches 300.00 James De Meyer Jan. office expenses 70.00 League of Mn. Cities 1983 directories 55.00 Lano Equipment parts Jan. - Feb.life ins. 1,017.64 Mn. Mutual Life Ins. Co. 321.46 Mankato Mobile Radio repairs 153.26 Marco Bus. Products typewriter repairs 29.90 Ken Merrill meeting mileage 30.00 Mn. Chiefs of Police Assn. 1983 dues 227.25 Motorola Inc. console maintenance 90.00 Mn. STate Fire Dept. Assn. 1983 dues 24.40 McGarvery Coffee Inc. coffee 30.00 Orlin Henke Jan. intown mileage 59.88 Pitney Bowes meter rental 150.00 Gary Plotz Jan. intown mileage 50.92 Popp Electrical light for flag pole 4.40 Pikal Music Store part 10.00 Mn.Finance Officers Assn. 1983 Dues -3- • State Theatre Jan. office rental 325.00 Shopko note books 21.54 State Treasurer PERA 3,421.95 State Treasurer PERA 463.84 4,650.91 State Treasurer Soc. Sec. 798.44 James Schaefer h Jan. 6.38 United Bldg. Centers supplies 905.00 *U.S. Postmaster postage for meter 80.00 *Govt. Training Service registration fee 530.00 *Mn. State Treasurer snowmobile reg. fees 206.00 *Mn. STate Treasurer snoi,mobile reg. fees *James Schaefer ' Jan. fees 12 600.00 *Larry 4 Barbara Sorenson payment on contract *Leonard 4 Miriam Miller payment on contract 3,250.00 178.00 *Mn. STate Treasurer snounoible Reg. fees 4,767.70 *State Treasurer Soc. Sec. 3,720.49 * STate Treasurer PERA $ 85,748.73 1981 Parking Rev. Bonds 669.30 Bennie Carlson monthly contract payment $ lst National Bank interest on bonds 525.00 Citizens Bank interest on bonds 525.00 $ 1719.30 Federal Revenue Sharing 1500.00 HealthPlanning $ Management Resources fees wo • Municipal Liquor Store Griggs, Cooper & Co. Griggs, Cooper & Co. Old Peoria Co. Old Peoria Co. Twin City Wine Co. Twin City Wine Co. Ed Phillips & Sons Ed Phillips & Sons St. Treasurer -Soc. Sec. St. Treasurer -PERA St. Treasurer -PERA Floor Care Supply Co. Northland Beverages City of Hutchinson City of Hutchinson Quades Hutchinson Telephone Co. Hutchinson Utilities Allen Office Products Junker Sanitation American Linen Supply KDUZ Wine & Liquor Wine & Liquor Wine & Liquor Wine & Liquor Wine 4 Liquor Wine & Liquor Wine & Liquor Wine & Liquor Contgy fund Employer Contribution Employer Contribution Sick leave payroll Cleaning Supplies Dec. Invoices Sick leave Pay 1 -21 -83 Payroll of 1 -21 -83 Heater Motor Repair Dec. Service Dec. elec & gas office Supplies Dec. Service Dec. Towels Dec. Advertising 1903.59 4099.86 1045.90 3861.93 2139.47 1714.93 1210.48 3098.46 452.72 179.89 10.63 74.83 191.25 193.36 3652.77 92.25 94.25 620.79 9.10 96.00 24.60 270.00 $ 25,037.06 0 MEMO TO: • FAMILY REXALL DRUG 2 SOUTH MAIN HUTCHINSON, MINNESOTA 55350 Telephone: 587 -2509 January 24, 1983 Mayor DeMeyer City Council FROM: Milt Lueneburg FOR YOUR INFORMATION Milt Lueneburg ° S`al D�nT^ N • 4:/ W O By (2 10,6 8 L tc, 6 "- Q,c�S/ V Because of the events of the past year and current commitments of available time, I respectfully submit my resignation from the Airport Zoning Board. / f � (612) 587- 515.1 - -- —_ -- f/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST �. HUTCHINSON, MINN. 55350 January 18, 1983 n Mr. Gary Plotz, City Clerk CITY OF HUTCHINSON 37 Washington Ave. W. Hutchinson, MN 55350 RE: Evergreen Apartments our File No. 79 -H -30 Dear Gary: In accordance with Council instructions, the Developers Agreement and Conveyance entered into between Hutchinson Partners and the City of Hutchinson was filed for record in the Office of the McLeod County Recorder, Glencoe, Minnesota. In addition to the Developers Agreement and Conveyance, a Warranty Deed from Hutchinson Partners to the City of Hutchinson containing a legal description conforming to the as -built survey performed by the Hutchinson City Engineer on December 20, 1982, has been filed with the McLeod County Recorder's office. This Warranty Deed was filed on December 27, 1982, and recorded in Book 190 of Deeds at Pages 13 -14. This letter is informational only and no further action needs to be taken by you or the Council. Sincerely yours, James H. Schaefer City Attorney JHS:11 Y (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST 'HUTCHINSON, MINN. 55350 January 18, 1983 Mr. Gary Plotz, City Clerk CITY OF HUTCHINSON 37 Washington Ave. W. Hutchinson, MN 55350 FG.4: or RE: t., RE: Elmer V. Johnson vs. Daniel Wilfahrt, et al. & LaCasa de Campa vs. Breitkreutz, Erlandson, City & Police Dept. Our File No. 82 -H -118 Dear Gary: An Order for Summary Judgment dismissing David Erlandson, the City of Hutchinson, and the Hutchinson Police Dept. from the above captioned case was recently granted by Judge Noah S. Rosenbloom, Judge of District Court, Fifth Judicial District. In making his Order for Dismissal, Judge Rosenbloom found the following as Findings of Fact: "In the first hour past midnight on April 19, 1980, Third -Party Defendant Erlandson was on patrol in the City of Hutchinson, Minnesota, as a uniformed police officer. He observed Defendant Wilfahrt walking un- steadily along the shoulder of thru- Highway No. 7 in- side the City limits. Investigation led him to con- clude Wilfahrt was intoxicated. He placed Wilfahrt in custody for his own protection and brought him to the police station. There, upon learning Wilfahrt lived in New Ulm, Minnesota, approximately 40 miles distant, Erlandson informed Wilfahrt he could only be released to an individual who would take responsibility for his safety and insure against his driving a motor vehicle until fit to do so, or taken to a detoxification center. Wilfahrt requested permission to make a phone call and reached Third -Party Defendant Breitkreutz, his employer's wife. Breitkreutz came to the Hutchinson Police Department after receiving Wilfahrt's call. It was explained to her Wilfahrt appeared to Officer Erlandson to be intoxicated and in a condition in which he could not lawfully operate a motor vehicle. She agreed to be responsible for Wilfahrt, whereupon he was released in her company and departed the premises. A., Mr. Gary Plotz January 18, 1983 Page 2 Sometime thereafter, Breitkreutz took Wilfahrt to his parked automobile and permitted Wilfahrt to drive toward his home in New Ulm. At about 1:50 A.M. thereafter, Wilfahrt's car collided with Plaintiff's on Highway 15 in Nicolet County causing the damages which are the sub- ject of this action." Based upon the above fact situation, the Court con- cluded: "Erlandson breached no actionable duty to Plaintiff when he released Wilfahrt into the company of Breitkreutz early April 19, 1980; and Neither Erlandson nor City of Hutchinson, his employer, are liable to Plaintiff or La Casa de Campa for Erlandson's acts with respect to Wilfahrt; and LaCasa de Campa's claim against the City of Hutchinson is barred for lack of notice to the City within 180 days from April 19, 1980, ." Peter Lind, attorney for LaCasa de Campa, has filed a Notice of Appeal from that determination. Attorneys for insurer have filed a pre- hearing conference statement and we are awaiting a date for the pre- hearing conference. I will keep you informed of matters in this case as they develop. In partial response to this case, the Hutchinson Police Dept. has developed a document to be utilized when re- leasing individuals to the custody of private citizens. This document, which is to be signed by the individual citizen, in- sures that no one who accepts responsibility for someone under circumstances similar to the above case, will be able to say that they were not fully informed of their rights and obliga- tions in accepting such responsibility. This letter may be put in the Council packet for informational purposes. Sincerely yours, N 44+ James H. Schaefer City Attorney JHS:11 cc: Dean O'Borsky 1 . 3anuary'3, 1983 d Honorable Mayor and City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: HUTCHINSON WASTEWATER TREATMENT FACILITIES lA' 01 YZI Dear Sirs: Thank you for the opportunity to meet with you on December 29, 1982 to discuss the Sewer System Evaluation Survey (SSES) Report and associated work. This letter is written in response to your requests for additional (� information. � 1 l Enclosed are the following: (v( 1. One page draft of resolution which may be used to approve the SSES rieke report and authorize its submittal to the MPCA and the EPA. carroll muller associates, Inc. 2. Two page list of actions which RCM recommends the City of architects Hutchinson consider and /or take at this time on wastewater enginers neers collection and treatment issues. tanandscape architects land surveyors. 3, Two page letter agreement between City and RCM under which laboratory services RCM will provide engineering services on the preparation of a user charge system and sewer use ordinance. Please do not hesitate to contact me with questions or comments at any time. 1 look forward to meeting with you at the first City Council meeting in February to further discuss these items. Very truly yours ._ James M. elday, P. RIEKE CARROLL MULLER ASSOCIATES, INC. JMW:mt cc: Mr. arlow Priebe; City Engineer r. Ralph Neumann; Director of Operations Mr. Finley Mix; Wastewater Supt. 1011 first street south post office box 130 hopkins, minnesota 55343 612- 935 -6901 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF HUTCHINSON, MINNESOTA APPROVING A PROPOSED SEWER SYSTEM EVALUATION SURVEY REPORT WHEREAS, The City Consulting Engineer, Rieke Carroll Muller Associates, Inc., has prepared a report titled "Sewer System Evaluation Survey Report for Hutchinson, Minnesota" which is attached hereto, marked Exhibit "A" and by this reference made a part hereof; and, WHEREAS, said report discusses the condition of the City sanitary sewer system and recommends certain cost - effective improvements to said sewer .system; and, WHEREAS, said report was adequately and completely discussed at a City Council meeting; NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL THAT 1. The "Sewer System Evaluation Survey Report for Hutchinson, Minnesota" which is attached hereto and marked "Exhibit A" and by this reference made a part hereof is hereby adopted and approved. 2. That the City Consulting Engineer, Rieke Carroll Muller Associates, Inc., is hereby authorized to submit the "Sewer System Evaluation Survey Report for Hutchinson, Minnesota" to the Minnesota Pollution Control Agency and the U.S. Environmental Protection Agency. Passed and adopted this day of , 1983. ATTEST: City Clerk Mayor A, 0 RECOMMENDED ACTIONS BY THE CITY OF HUTCHINSON, MINNESOTA ON WASTEWATER COLLECTION AND TREATMENT ISSUES RIEKE CARROLL MULLER ASSOCIATES, INC. JANUARY 3, 1983 The following lists contains actions which RCM recommends the City consider at this time. These items are all related to the Wastewater Construction Grants Program in which Hutchinson is currently taking part. This list was requested by the City Council at the December 29, 1982 City Council meeting. 1. The City Council should pass a resolution approving the Sewer System Evaluation Survey (SSES) report and authorizing its submittal to the MPCA and the EPA for their review and approval. 2. The City Attorney should evaluate the adequacy of the existing enabling legal authority to implement the Industrial Pretreatment Program in Hutchinson. See Part III 3 a and b of the Hutchinson NPDES Permit dated July 31, 1979 for a detailed explanation of what is required. The City Attorney shall prepare the required evaluations, descriptions, statements, etc. and submit to MPCA. 3. The City Attorney should review the report entitled "Development of the Industrial Pretreatment Program for Hutchinson, Minnesota" prepared by RCM and dated April, 1982. Comments on and revisions to the draft 'Industrial Wastewater Pretreatment Ordinance for Hutchinson, Minnesota' included in the report shall,be made in writing by the City Attorney. 4. The City Council should consider the letter agreement with RCM for engineering services to prepare a user charge system and sewer use ordinance. The letter agreement was prepared by RCM in response to a recent City Council request. 5. After concurrence by the MPCA and EPA, rehabilitation of the non -grant eligible defects defined in the SSES report should be performed as soon as practical. The City Council should decide whether the City will pay for rehabilitation of the private property defects or require property owners to do SO. 6. Rehabilitation of public property potentially grant eligible, after receiving MPCA and EPA approval, should be included as a part of the Step II design plans and specifications and performed as a part of Step III construction. The City Council should consider performing this rehabilitation as soon as practical and financing the work, since the eventual receipt of state and federal money for this sewer rehabilitation work appears to be remote at this time. 7. The wastewater treatment facilities planning (Step I) work includes full -scale public participation. As a part of this public participation, an advisory committee is to be involved. The City Council should be represented on this committee, and provide input into the facilities planning work when requested or the Council deems appropriate. 11 R i January 3, 1983 Honorable Mayor and City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 2. Draft a sewer use ordinance; 3. Present the work to the City and respond to questions; and 4. Be available to attend meetings as required. The City is to provide the necessary raw data including: present connection information; past water usage data; past operating, maintenance, replace- ment, and administrative costs for the wastewater collection and treat- ment system; and existing sludge quantity data. RCM will provide engineering services on an hourly basis. The services will be billed at the actual RCM salary cost times a multiplier of 2.5, plus direct outside expenses at actual cost. Payment will be due witin 30 days of City receipt of the RCM invoice. It is estimated that this service will require between 100 and 150 hours of work. Actual cost to the City will be a function of the hours of work required, City assistance in providing raw data, and expenses encountered. Total cost will not exceed $5,000 without written City authorization. 1011 first street south post office box 130 hopkins, minnesota 55343 612 -935 -6901 In accordance with your request at the December 29, 1982 City Council meeting for RCM to provide engineering services in connection with developing a user charge system and sewer use ordinance for the City of Hutchinson, we are pleased to submit this letter of agreement. The objective of the user charge system is to provide the revenue necessary for the operation and maintenance of the wastewater collection and treatment system, and a reserve to pay for replacement. The charges are based on the amount of water used. Industries and large commercial users also may pay a surcharge added due to their discharge of higher strength wastes or high rate of discharge which causes additional operation and maintenance rieke costs to be incurred. Nonresidential users which discharge toxic pollutants carroll mulier into the system will pay for any increased costs of managing the effluent associates, Inc. or sludge that results from the discharge of toxic wastes. The sewer use architects ordinance restricts certain connections and wastes, in order to protect the engi neers investment and enhance treatment process stability and effluent quality. anners aPI ndscape architects land surveyors. RCM will perform the following services: laboratory services 1. Develop a user charge system; 2. Draft a sewer use ordinance; 3. Present the work to the City and respond to questions; and 4. Be available to attend meetings as required. The City is to provide the necessary raw data including: present connection information; past water usage data; past operating, maintenance, replace- ment, and administrative costs for the wastewater collection and treat- ment system; and existing sludge quantity data. RCM will provide engineering services on an hourly basis. The services will be billed at the actual RCM salary cost times a multiplier of 2.5, plus direct outside expenses at actual cost. Payment will be due witin 30 days of City receipt of the RCM invoice. It is estimated that this service will require between 100 and 150 hours of work. Actual cost to the City will be a function of the hours of work required, City assistance in providing raw data, and expenses encountered. Total cost will not exceed $5,000 without written City authorization. 1011 first street south post office box 130 hopkins, minnesota 55343 612 -935 -6901 r Honorable Mayor and City Council Page 2 January 3, 1983 City acceptance of this agreement can be made by signing and returning one copy of this letter to RCM. We look forward to providing these additional services on this important project. Very truly yours, F — Ll Robert F. Roskopf, P.E., Presi eht Date RIEKE CARROLL MULLER ASSOCIATES, INC. RFR:mt ACCEPTED BY: James De Meyer, Mayor CITY OF HUTCHINSON, MINNESOTA Date 0 POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Chief of Police Dean M. O'Borsky SUBJECT Appointment of Deputy Civil Defense Director DATE January 21. 1983 I have appointed Fire Chief Orlin Henke as Deputy Civil Defense Director to replace Lloyd Schlueter, the outgoing Fire Chief., POT �O�y @`y _r _I -r—,'', •_�_ .- __ - "k'iG.ti_ I 1 Au- 1 �e—h i G�,µw_ 12� a9. 41 _106� �- I - -'I -r 15 fl ---4 t °- � d IUD Ilv II I! 8 TI _ LI __ -- 40 _ill ° s _ _ .I 5� 34_ 14Yr_ 7 L _ :II_ _ 3 - .." .7 ! I_ -I -.I I ". � a�_ a y01_ -' SJ_ - 1778r -_ II _ - � � - -I'� -. -- ? -I is - I I _ IP ! I _ -};i � _ I d 2a _ _ it ' u 1 a�_.. I s' _ - __ 31 a_ J41.- -11 1¢ 1.1 P8I I q. _ _ 1al I$ _1• _ — r _t3 7aq d 4 1 Iv7� 11 �I r9 _ 1 73 L T' 1059.. 331:_J 14] 3 �a. r' u- -T,I I l! -�-, r=- _-�-�� f',I _1S !8' 11 1 11 _71 ! S7G! 61 _ t l /73 d d - 1 21 r7 . r 7 fi 1899 I It ,:I 379;1 ,i --- 34 n - I' I 7177.. _ 18 P LI _ I rl _ CI- _ _3 � J3_ 19x4_ I S.F :._� I� I H� 's �1711e 197'_ ooa 1 =J .5 415 i r'iJ, -f -'Il9y G,7ol 1. o _ / i _ 00i ����_��� la * ; 11 1 fl 7. 31 J�l Ll IlLlk 41T 'i 4)j T A i 7�, IT Mt I �OT IL 1 1 4 7 L ?P4 "_ I "_ �f I lod ,)9�_a I -tT '1� 'F/C L IL 73 5 .291 38 T1 I a91 III 13 7m, I r 1-9� I � II zb oll j3r, 5 uli! 3. 11 1 fl 7. 31 J�l Ll *MICKEISON MEDIA, III CABLE TELEVISION GROUP CROW RIVER CA13LE T.V. JANUARY 14, 1983 GARY PLOTZ HUTCHINSON CITY ADMINISTRATOR CITY HALL HUTCHINSON, MN 55350 _ C CROW RIVER CABLE TV IS NOW EQUIPTED TO DUPLICATE 1/2" VHS AND 3/4" U -MATIC CASSETTES UPON YOUR REQUEST. IF THE CITY HAS NEED FOR VIDEO TAPE COPIES OF CITY COUNCIL MEETINGS. CONTACT SHOULD BE MADE NO LATER THAN 5 DAYS AFTER THE ACTUAL MEETING. THE FOLLOWING IS THE CURRENT DUPLICATION PRICE LIST. FORMATS 1/2 INCH VHS OR 3/4 INCH U -MATIC CASSETTE. PROGRAM LENGHT FORMAT COST/ INCLUDING TAPE WITHOUT TAPE** I HOUR OR LESS VHS $ 32.50 $ 12.50 1 HOUR OR LESS 3/4 U 37.50 12.50 1 TO 1 1/2 HOURS VHS 37.50 17.50 1 TO 1 1/2 HOURS 3/4 U 70.00 17.50 11/2 TO 2 HOURS VHS 37.50 17.50 1 1/2 TO 2 HOURS 3/4 U 74.50 22.75 '• TAPE SUPPLIED BY CUSTOMER. CROW RIVER CABLE TV GREG CURRY, MANAGER GC /jd 19 N. MAIN • HUTCHIf1XN1 MN 55350 • (612) 879 -3502 I N 3. h MINUTES HUTCHINSON PLANNING COiNIMISSION TUESDAY, JANUARY 18, 1983 CALL TO ORDER FOR -YOUR, Ii` FOPj ,!AiION . The regular meeting of the Hutchinson Planning Commission was called to order by Vice - Chairman Larry Romo at 7: -30 P.M. with the following members present: Roland Ebent, Dr. Thomas Lyke, Elsa Young and Vice Chr. Romo. Absent: Ted Beatty, Don Erickson and Jim Johnson. Also present: Building Official Homer Pittman, Fire Marshal George Field and City Attorney Jim Schaefer. MINUTES The minutes of the regular meeting dated Tuesday, December 21, 1982, were approved on a motion by Roland Ebent. Seconded by Tom Lyke, the motion carried unanimously. PUBLIC HEARINGS (a) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY MR. LOWELL BAUMETZ FOR SUZUKI SPORTS The hearing was opened at 7:34 by Vice Chr. Romo with the reading of publication '3011 as published in the Hutchinson Leader on Thursday, January 6, 1983. The request is to allow the moving in of a 32' by 70' building from its old location to the present business location (585 Hwy. 7 W.), for the purpose of expanding repair facilities. The business is located in an I -C1 zoning district. The moving in of any building requires a Conditional Use Permit. A videotape of the building to be moved and the proposed site was shown. Questions about building size, construction and appearance were answered by Mr. Baumetz. The exteriors of the building to be moved and building already on the site are of similar materials. Mrs. Young inquired about the parts of "Secured Area." Mr. Baumetz explained were fenced and locked to prevent cust, into potentially dangerous areas. Mr. "Secured Area" would prevent access to of fire. Fire Marshal Field explained not present a problem. the drawing labeled that those areas )mers from wandering Ebent asked if the the building in case that the fence would After discussion, the hearing was closed at 7:45 P.M. on a motion by Mrs. Young and seconded by Dr. Lyke. The motion carried unanimously. Hutchinson Planning Commission Minutea Page 2 January 18, 1983 A motion was made by Roland Ebent to recommend to the City Council approval of the requested Conditional Use Permit. Seconded by Dr. Lyke, the motion carried unan- imously. 4. OLD BUSINESS None. 5. NEW_BUSINESS (a) REVIEW OF PRELIMINARY PLAT FOR ROYAL OAKS ESTATES AS SUBMITTED BY DENNIS ALBERTSON City Attorney Jim Schaefer explained that the only problem seen with the preliminary plat at this point is the plat name and the names proposed for the streets. The multiple reference to "Oak ", i.e. Country Oaks Road, Royal Oaks Road, Grand Oaks Drive and Royal Oaks Estates, is confusing for emergency vehicles. City Attorney Schaefer suggested that for future use the commission might consider a system for naming the streets, at a later date. Dr. Lyke moved that the Commission recommend to the City Council of the preliminary plat, with the strong recommend- ation that thought be given to renaming the plat and the streets. Seconded by Mrs. Young, the motion carried unan- imously. (b) REVIEW OF PRELIMINARY PLAT FOR V.& H. JORGENSON SUBDIVISION Mr. Jorgenson has requested the subdivision of his property located on Hwy 15 South, and the rezoning of the property from Agricultural to Rural Residential. City Attorney Schaefer explained that City Administrator Gary Plotz had discussed the proposed rezoning with the owner and the owner is willing to withdraw the request for rezoning. Elsa Young moved to recommend to the City Council approval of the plat subdivision, keeping the existing agricultural zoning. Seconded by Roland Ebent, the motion carried un- animously. 0 0 L 1 • . � _ Hutchinson Planning Commission Minutes Page 3 January 18, 1983 (c) REQUEST FOR DISCUSSION OF A CONDITIONAL USE PERMIT BY, KUHLHANN & ASSOCIATES, INC. Mr. Jerry Tilden of Kuhlmann & Associates of Montevideo, and Mr. George Thelen, prospective property owner, explain- ed a proposed Food & Fuel Store to be located on the now empty lot, north of•the John ,Wild building on Hwy. 22 S. Photos of a similar store were shown and maps of the proposal were presented. The lot is zoned C -4. A Conditional Use Permit is re- quired to allow a gas pump on the property. Mr. Thelen has purchased the property contingent upon approval of a Conditional Use Permit. Mr. Tilden went on to explain that they expect to ask for a variance allowing an extra 5' setback and a var- iance to allow access to the store by way of an adjoining 16' alley. After some discussion, none of the members present had any objections to this request, so Mr. Thelen was instruct- ed to make application for the Condtional Use Permit, if he chose to pursue the project. 7. ADJOURNMENT On a motion by Elsa Young, the meeting adjourned at 8:15 P.M. Seconded by Roland Ebent, the motion carried unanimously. No. 7328 i r TO are( It--XWq9f "11'14`11�10111 on, In recognifion of fjer service £o f$e resibenfs of Hufcfjinson, f$e Cify of Hufcfjinson is pleaseb fo presenf fo 1lARyARET KNUTSON ffjis Resolufion of Appreciafion for fjer meriforious work relafsng fo many confroversial anb lengfQy Cify Council meefings as N!S REPORTER RADIO STATION H D H 2 1982 NOW 71fEREFORE, 8E IT RESOLVED t?y THE CITY COUNCIL OF THE CIT14 OF nTCHIN50N, TdINNE5OTA: THAT, beep appreciafion is fjereby expresseb fo MARGARET RMITSON for fer aforemenfioneb services anb fQe grafifube of HufcQinson anb f$e cifizens f6creof is fjereby expresseb. Abopfeb bg ffje Cify Council ffjis llfb bag of Jammrg, 1983. Gary D. $'l0 Cify Abminisfrafor No. 7327 w `tom h ?" Mq� In recognifion of Ser service fo f5e resibenfs of HufcSinson, ffje Ci£g of HufcSinson is pleaseb fo presenf fo JHLIE I{AAG f5is Resolufion of Appreciation for Ser meritorious work relafing fo sang confroversial anb i lengf5y Cify Council meefings as AR'S REPORTER THE HHTC14IN50N LEADER - 1982 N0N.7?fERFFORE, SE IT RESOLVED RU THE CITjj COHNCiL OF THE CITY OF - EUTCHINSON, MINA'E50TA: - THAT, beep appreciation is Serebg expresseb fo JULIE HAAq for Ser aforemenfioneb services anb f5e grafifube of HufcSinson anb f5e cifizens f5ereof is gjerebg expresseb. Abopfeb bg f5e Cifg Council f5is irf5 bag of January 1983- . �l j De?de r gory D Plotz City Abminisfrafor_ 1 or y r PRACTICES - JANUARY 1983 1. Safety shoes Compensation - early morning snow removal or other early work Hutchinson $20 - first pair Unscheduled hours may be required. No guarantee of overtime. $10 - replacement shoes Overtime or comp time after 80 hours in 2 weeks. Overtime scheduled at discretion of department head. %Willmar. $45 each pair - 1 pair Regular work day startup time applies. Time worked earlier per year allowed is at T;, which may be taken as comp time. T-� after 8 hours in any day. (by union contract) McLeod County Employees pay for own shoes Can change work hours for an emergency; after 8 hours Tz applies. Example: if snow removal starts on a Sunday, work week is not shortened as a result. Albert Lea $25 each pair - 1 pair per year allowed Early startup may mean early quit - no guarantee of overtime Summer night work (paint stripes, etc:) means work scheduled . . hours at night instead of during day, at regular, pay. Marshall No shoe allowance , No guarantee of over 40 hours a week when there are unscheduled hours. Early shift or night shift scheduled as needed depending on conditions. When overtime is worked it can be paid or taken Faribault No shoe allowance as comp time. Work early shift as needed. Overtime if necessary - not guarante Fairmont No shoe allowance No extra compensation for working early shift. Fergus Falls $12.50 - first pair Normal work day is 8 hours, whenever those hours are needed, no additional allowance YEON PRESENTED STREE AE EMPLLOES JANUARY 1983 THEIR REQUEST N�� Fo'r Y o �R /MFOR MHO 30112 h /741 STATE OF MINNESOTA DEPARTMENT OF HIGHWAYS SAINT PAUL, MINNESOTA 55155. City (Village) of_.&[ cl/ln r Clerk Engin Address Status of Municipal State Aid Accounts As of Ig 19W Unexpended Balance I'Md- Allotment Total Allotment Transfers Disbursements Unexpended Balance Less: Encumbrances Balance Available Maintenance $ O — ALLOTMENT ENCUMBRANCES Project No. Amount Date Construction _77U, G?) ". 1 26 0 COL.t -d v ! i DEPARTMENT OF �HIGHWAYS rate Accountant Financial Xdministration Office Q C� �=t C7 O Z // _a r REGULAR COUNCIL MEETING February 22, 1983 WATER & SEWER FUND Transcon Lines freight charges $ 69.68 80.00 Mn. Pollution Control 2 registration fees 15.00 State Treasurer examin fees -Meece 58.78 Farm 4 Home supplies 20.20 Simonson Lbr. Co. supplies 153.00 Van Waters $ Rogers chemicals 1671.93 RCM prof. fees $ 2,068.59 GENERAL FUND *James Schaefer revised retainer for services $ 143.73 128.00 * h1n.STate Treasurer snowmobile reg. fees 19.35 Road Rescue Inc. equipment 17.00 The Asphalt Institute subscription 15.87 Carneys supplies for skating props 16.80 Central McGowan Inc. oxygen 644.00 Chanhassen Dinner Theatre program ro ram sr g 617.07 Midland Lines % bus ticket sales 8.S4 Office Products of Mn. typing element 32.79 Reef Industries banner guar d 2.00 Tri Co. Abstract Co. refund 35.00 U.S. Identification Manual tion subscription 340.00 MRSF registration fees 20.00 MRSF conference fees 5.00 Cindy Alexejun skatin refund g 5.00 Greg Curry skating refund 5.00 Joy Cheney skating refund S.DO Patricia DeWitt skating refund 5.00 Linda Duesterhoeft skatin refund g 5.00 Charlene Dostal skating refund 5.00 Diane boring skating refund 5.00 Leslie Elder skating refund 5.00 Kim Farley skating refund 5.00 Susan Graff skating refund 5.00 Karen Hoff skating refund 5.00 James Johnson skating refund 5.00 Jonelle Jones skating refund S.00 Mike Jaster skating refund 5.00 Alice Kemper skating refund 5.00 MRS.Kenneth Koehler skating refund g 5.00 Mrs. Larry Krebs skating refund 5.00 Jane Lien skating refund 5.00 Martha Lund skating refund 5.00 Marilyn Merkins skating refund 5.00 Mrs. Ernie Nelson skating refund 5.00 Mrs. Greg Plath skating refund 5.00 Bonnie Portele skating refund 5.00 Kenneth Runberg skating refund 5.00 Joan Radunz skating refund 5.00 Chuck Schmidt skating refund 10.00 Daryl Sather skating refund // _a -2 -- Mae Sieman Jeanne VanOrverbeke Greg VaderHagen Jean Gray John McRaith Don Erickson Mark Schnobrich James Weckman AB Dick Products Brinkman Studio Copy Equipment Inc. Co. Treasurer Don Streicher Guns Anne Stoeckman, Co. Recorder Bruce Ericson Farm $ Home Pamida Great Plains Supply Co. George Field Govt. Training Service Hutch Coop Govt. Training Service Hutch Com. Hospital Hutch Fire Dept. Hutch Iron & Metal Hutch Medical Center Intl Conf. Bldg. Officials Ind. School Dist. 423 IBM Ideal Shoe Shop Jahnke Red Owl Jerry Dostal James De Meyer Logis 3M Mn.Good Roads Inc. Motorole Inc. Mn. Finance Officers Assn. Marilyn Swanson McGarvey Coffee Homer Pitmann Gary Plotz The Patco Co. James Schaefer U of Mn. Extension Service Xerox Kenneth Merrill Com. of Revenue skating refund skating refund skating refund CJRS training Jan. intown mileage seminars seminar reg. fees % of gas pumped supplies mimeograph re- frame 8 mat supplies dl fees for county test kits recording use permit jan. mileage supplies supplies supplies dues,supplies,book 3 reg. fees library heating oil 2 registration fees blood test $ laundry 5 reg. fees pipe physical exams plan review manual recreational use typing element ice spikes supplies feb.sr. citizens dance mileage computer usage copy paper 1983 subscription console maintenance subscription coffee police coffee feb. inspections mileage Feb. intown mileage and meal repair parts Feb. salary G mileage 100 bulletins jan. main. agreement mileage Arena sales tax 5.00 5.00 5.00 197.20 41.40 S9.00 15.00 11.36 34.55 17.12 192.11 54.50 55.75 5.00 64.40 364.44 10.75 92.28 70.56 105.00 392.04 100.00 25.50 150.00 10.85 78.00 14.60 433.90 20.70 2.00 34.20 75.00 34.96 5023.48 211.41 75.00 227.25 18.50 6.49 48.80 10.35 159.00 384.85 894.67 4.50 214.58 27.60 321.70 $ 12,585.50 ' -3- BOND FUNDS 1981 Parking Bond Fund *Bradford Realty Trust Bennie Carlson 1981 Fire Hall Bonds Floor Care Supply LIQUOR STORE FUND Darrel Broten Drywall purchase of Lots 2 $ 5 $103,800.00 ex. S 221, blk 49 699.30 contract payment floor supplies 1849.11 $350.00 repairs the g v, F D. soto & Dpeyebprn of _ En, rgy, P'�oan:nq $ peve oN ncn ' wy r i3$li 1, v \ �� 1 a� D �4S February 15, 1983 MEMORANDUM TO: Tim Lembke Project Director .FROM: Leland E. Newman, Director Office of Local Government SUBJECT: Application Number: 6E- 02 -83HO Title. Hutch Hotel Rehab. FOR YOUR INFORMATION Thank you for the interest in the Minnesota Small Cities Development Program. Your application has been received and assigned the number indicated above. This number will be used to identify your application for filing and adminis- trative purposes throughout the review period. Over 150 applications totaling over $80,000,000 in requests were received. Since only about $22,000,000 is available for grants, we anticipate that the competition will be keen. Office of Local Government (OLG)..staff has screened all applications to determine whether (1) all required pages of the application form were sub- mitted, and (2) that all required signatures are in order. The attached reports the result of this completeness screening. Any pages or signatures missing from your application are indicated. These items should be submitted as soon as possible, but no later than 1•11arch 1, 1983. Only the items requested will be accepted. Please do not submit any new information, supporting documents, or revisions to pages previously provided. Submit the original and four (4) copies of the requested items to: Small Cities Development Program Office of Local Government 100 Hanover Building, 480 Cedar St. St. Paul, MN 55101 All complete applications are now being reviewed and rated. The review will be complete, and grant awards announced by April 29, 1983. CC Mayor James Detleyer Att. Planning Division ioo Capitol Squore, 55J Cedor Stree!, St. Poul, MN 55101 612296 -3955 ,o FOR YOUR INFORMATION T. ieo 7 I I ..._ rl -r- o f I 1 A P-IT11 IIIT I Lit- 70 _ T 44L qI 63 1 _ 3io'1 Gi III 1.1 '�' 93- 7 - -97 �r(- 81 - -iC /4f i II u „ r _j m �--- - -- 6i _ I lx . 1i ix_ 1- - _ I`7 xI x, _10 _ _. _ 7i 1 - 8� _. i -TS 7 -A; ]f _�yi __ n U n t M,L IIbC IH r 8 III d - it T n _ i t p o71 7. f" 18 - _--1 __6sy- — _ yQfl- _.x .L4 _ I 4 }_ �Ol _ _ rl __ J.'] 75 n _ _ __. — 3(.' — p�JI� I _ -SP bl- L:'� �4 _I a'_WryJ1 _ _ .. 981 r 4 4 _ _ r. r 9 .. r ... n _ ..� I Vi .. 54- -''• ._. to _ ] ..� 1 �8 _..1 xa1 .I', 741 _.A 8 _ _ d _�I� 81.3 �! a all __ _ _.? ... 4- .i d 4 ? S r 7 ?A n 3 123. '� _ �t 7 7 �. i .Y 7e 54, n _ - t- u a I �1 -. __. Yol - .__4�1_ _.7 .01 _ _� �l off 1 ' I p ,x 7 /llm v.1 N� n - I/•� . 31 bf, 9 Q4 9L 4 „ .1 .. _ _F . . :1 (612) 879 -2311 C /%Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 AoR r 0 YEAR 3518 22,026 20,845 26,890 30,004 25,416 23,495, TOTAL *fare increase went into effect 1983 2152 TRANSIT SUMMARY (30,032) (27,497) JANUARY 1983 Bus 1 Bus 2 21 days (173 hrs serv;111707 hrs) 2152 passengers (1070 3990 miles (including Old Bus miles) 774 shuttle passengers - 36% 615 gal. gasoline revenues 938.99 cash rev /mi $.35 rev /pass $.65 pass /mi .54 444.96 coupons 13.50 courtesy coup. 1397.45 total YEAR 1982 TOTALS Pass. 23,495 Miles 42,493 Cost /pass $3.11 Rev /pass $ .62 *i Def /pass $2.49 Rev /cost 19% SUMMARY OF MONTHLY PASSENGER TOTALS - HUTCHMOBILE- 1976 1977 1978 1979 1980 1981 1982 JANUARY - 2905 1805 2779 3247 2410 2614 FEBRUARY - 2244 2047 2542 2769 2473 2517 MARCH - 2230 2161 2791 2470 2548 *2979 APRIL - 1916 1825 1991 2666 2410 2140 MAY - 1646 1718 1906 2420 1961 1612 JUNE - 1605 1458 1705 2295 2035 1510 JULY - 1414 1343 1898 2203 2003- 1398 AUGUST - 1477 1456 1961 2244 1871 1417 SEPTEMBER - 1644 1363 1927 2321 1846 1527 OCTOBER 116 1485 1673 2382 2711 2017 1628 NOVEMBER 1419 1586 1821 2446 *2103 1711 1954 DECEMBER 1983 1874 2175 2562 2555 2131 2199 YEAR 3518 22,026 20,845 26,890 30,004 25,416 23,495, TOTAL *fare increase went into effect 1983 2152 TRANSIT SUMMARY (30,032) (27,497) JANUARY 1983 Bus 1 Bus 2 21 days (173 hrs serv;111707 hrs) 2152 passengers (1070 3990 miles (including Old Bus miles) 774 shuttle passengers - 36% 615 gal. gasoline revenues 938.99 cash rev /mi $.35 rev /pass $.65 pass /mi .54 444.96 coupons 13.50 courtesy coup. 1397.45 total YEAR 1982 TOTALS Pass. 23,495 Miles 42,493 Cost /pass $3.11 Rev /pass $ .62 *i Def /pass $2.49 Rev /cost 19% 40 February 4, 1983 KORNGIEBEL ARCHITECTS 102 MAIN STREET HUTCHINSON, MINNESOTA 56350 612 - 567 -2463 Mayor & Hutchinson City Council City Hall 37 Washington Avenue W C Hutchinson, Minnesota 55350 Attn: Mr. Ted Beatty RE: Hutchinson Fire Station Hutchinson, Minnesota Gentlemen: We wish to explain our understanding, of the Fire Station floor finish situation in question. We feel there has been a misunderstanding between the building committee and this office. At the time that we wrote the specifications, we specified what we honestly felt was appro- priate for a garage floor finish. We have no way of knowing if this material would not have been satisfactory, in that an additional coat of a different material was installed over the original after the contract was completed. Sometime after the firemen were in the building, some peeling occured in limited areas. Unfortunately, at this point, any warranty had been voided and we could not require the contractor to correct the problem. Recently the firemen have resurfaced the floor and additional costs have been incured, which the department proposes to apportion between themselves and the architect. We wish to point out that, we as your architects, along with the building committee had the responsibility of designing not only a functional building but also one within budget limits, which We did do through many such material choices such as this. We do not feel that we are responsible for these extra costs. This is a justifiable extra to the building which was not bid, or not paid for previously and therefore should be paid for out of the building contingency funds, if you so wish. We hope that this letter will answer your questions, and we will be available to discuss the subject further at your request. Sincerely, John W. Kor iebel IA Korngiebel rchitec s �a # i January 3, 1983 Honorable Mayor and City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 The City is to provide the necessary raw data including: present connection information; past water usage data; past operating, maintenance, replace- ment, and administrative costs for the wastewater collection and treat- ment system; and existing sludge quantity data. RCM will provide engineering services on an hourly basis. The services will be billed at the actual RCM salary cost times a multiplier of 2.5, plus direct outside expenses at actual cost. Payment will be due witin 30 days of City receipt of the RCM invoice. It is estimated that this service will require between 100 and 150 hours of work. Actual cost to the City will be a function of the hours of work required, City assistance in providing raw data, and expenses encountered. Total cost will not exceed $5,000 without written City authorization. 1011 first street south post office box 130 hopkins, minnesota 55343 612- 935 -6901 F47 In accordance with your request at the December 29, 1982 City Council meeting for RCM to provide engineering services in connection with City of developing a user charge system and sewer use ordinance for the The Hutchinson, we are pleased to submit this letter of agreement. objective of the user charge system is to provide the revenue necessary for the operation and maintenance of the wastewater collection and treatment system, and a reserve to pay for replacement. The charges are based on the amount of water used. Industries and large commercial users also may pay a surcharge added due to their discharge of higher strength wastes or high rate of discharge which causes additional operation and maintenance rieke costs to be incurred. Nonresidential users which discharge toxic pollutants termer into the system will pay for any increased costs of managing the effluent muffler associates, Inc. or sludge that results from the discharge of toxic wastes. The sewer use architects ordinance restricts certain connections and wastes, in order to protect the engineers investment and enhance treatment process stability and effluent quality. Pfanners andscape architects land surveyors. RCM will perform the following services: laboratory services 1. Develop a user charge system; 2. Draft a sewer use ordinance; 3. Present the work to the City and respond to questions; and 4. Be available to attend meetings as required. The City is to provide the necessary raw data including: present connection information; past water usage data; past operating, maintenance, replace- ment, and administrative costs for the wastewater collection and treat- ment system; and existing sludge quantity data. RCM will provide engineering services on an hourly basis. The services will be billed at the actual RCM salary cost times a multiplier of 2.5, plus direct outside expenses at actual cost. Payment will be due witin 30 days of City receipt of the RCM invoice. It is estimated that this service will require between 100 and 150 hours of work. Actual cost to the City will be a function of the hours of work required, City assistance in providing raw data, and expenses encountered. Total cost will not exceed $5,000 without written City authorization. 1011 first street south post office box 130 hopkins, minnesota 55343 612- 935 -6901 F47 Honorable Mayor and City Council Page 2 January 3, 1983 City acceptance of this agreement can be made by signing and returning one copy of this letter to RCM. We look forward to providing these additional services on this important project. Very truly yours, 0� �Fn4e)411 Robert F. Roskopf, P.E., Pre i ent RIEKE CARROT I MI ER A SOCIATES, INC. RFR:mt ACCEPTED BY: James DeMeyer, Mayor CITY OF HUTCHINSON, MINNESOTA Gary D. Plotz, City Administrator CITY OF HUTCHINSON, MINNESOTA it, 0 r -L/-$3 Date Date Date (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 8, 1983 M E M 0 R A N D U TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR HAZEL SITZ �.S RE: RECOMMENDATION FOR RECLASSIFICATION OF CERTAIN EMPLOYEES I have met with Maintenance Director Ralph Neumann and Parks Director Bruce Ericson to review the classification of maintenance employees for the city. In reviewing present practices in the departments, it is agreed that the maintenance people all generally operate all the equipment of the respective departments. Therefore, it would be appropriate to classify all present street and park maintenance employees as "operators" rather than "maintenance general." This would mean assigning a few employees to pay ranges which are one to two steps higher than their present assignments. Most of the employees of the departments have progressed upward in pay ranges (due to merit increases) so that they are already receiving a pay rate which would be appropriate for operators. However, two individuals are receiving pay which would be below the normal range for operators. (They are newer employees who did not receive merit increases in 1982, due to the freeze.) It is recommended that adjustments be made as follows: (See also R. Neumann's memo; Employee Present Rate New Rate Eugene Baasen, Street Maint. Operator III -5z Joseph Vostinar, Park Maint. Operator III -6 III -7 ( the step normally assigned after probation for street operators) III -7 Note: Again I would emphasize that the provision for merit increases is an integral part of our pay plan. It is important to retain: the merit practice to keep the plan in balance over the long run. Copy: R. Neumann B. Ericson Q f/U7CH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — JANLTARY 27, 1983 -------- - - - - -- TO: — HAZEL SITZ — PERSONNEL COORDINATOR ------------------------ - - - - -- FROM: RALPH NEUMANN SUBJECT: JOB CLASSIFICATION - STREET DEPARTMENT The Street Department employees requested a meeting with me January 26, 1983 concerning their interest in having the Street Department Position Classification Table adjusted to more closely reflect the actual work being done. At the present time we have a General Street Maintenance classification with GRADE III Steps 4 to 9, and Street Equipment Operator with GRADE III Steps 6 to 11. Since all Street employees generally operate all our equipment, I would like to recommend that all full time Street employees be consolidated as Equipment Operators. Also, any full time Street employee not now at Step 7 be placed in that position as soon as possible. I realize the City of Hutchinson's finances are effected by the State of Minnesota cutbacks and I understand the State's financial picture may look gloomy come mid -year, however, if funds can be obtained, we should seriously look at Merit increases for this department. It may be advisable come March when the League of Municipalities publishes their comparable WAGE SURVEY that special attention be made regarding Street employees wages. I know this has been done in the past and Hutchinson has always made an effort in adjusting wages to reflex current conditions. CC: Gary Plotz q _6L f J ,1 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 1, 1983 Mr. 6 Mrs. Patrick Smith Cameo Dry Cleaners Second Ave. SE & Hassan S. Hutchinson, MN 55350 Dear Mr. 6 Mrs. Smith: As the City Attorney, Jim Schaefer, and I discussed with you on Monday, January 31, 1983, the City of Hutchinson has purchased the old Plowman building and has assumed the terms and conditions of the existing lease at the time of purchase. Rent is payable the first day of each month. Your first payment, as we discussed, is February 1, 1983 in the amount of $467.81. As you know, the rent is indexed by the published report of the Bureau of Labor and Statistics of the U.S; Depart- ment of Labor. First Federal has calculated the aforementioned rent based on the index, and the City Attorney has stated that this is the correct amount of rent. The Director of Maintenance Operations, Ralph Neumann, will meet with you in the next few days so that there is a mutual understanding regarding intentions on stor- age in the remainder of the building and security of that area. In regard to removing snow on the front sidewalk, I note that the tenant has this responsibility. I trust we will have no problem with this item. Likewise, the tenant has the full obligation to pay utilities used on the premise. You may question why we are sending you this letter by registered mail. However, I note that the lease requires all notifications to be personally served or mailed by registered letter. Sincerely, CITY OF HUTCHINSON Gary D. otz City Administrator GDP : ms CC: Mayor S city Council Jim Schaefer, City Arty. Ralph Neumann, Maint. Op. Dir Ken Merrill, City Acct. q -c, COLLATERAL PLEDGE AGREEMENT NAPE OF LESSEE: SMITH, Patrick D. & Rachel D. LEASED PROPERTY ADDRESS: Corner of Second Avenue SE & Hassan Street, Hutchinson, Minnesota 55350 DATE OF LEASE: November 12, 1980 SAVINGS ACCOUNT NO. 7017007700 II&ME: SMITH, Patrick D. & Rachel D. ADDRESS: 455 North Glen Street, Hutchinson, MN 55350 WHEREAS, the above mentioned Lessee pledges the balance of savings account $7017007700 to First State Federal Savings and Loan Association to secure the leased premises against any damages, repairs, unpaid utilities, default, or any other condition(s) arising from the Lessee's occupation of said premises. JAN - 5 1981 FIRST S E & LOAN ASSN. DATE: I Patrick D. Smi Ironald A A41s, Adm. Vice President Rachel D. Smith 'V ASSIGNMENT OF COLLATERAL PLEDGE AGREEMENT First State Federal Savings and Loan Association, Hutchinson, Minnesota, hereby assigns its rights and interest, as lessor, to the Collateral Pledge Agreement dated January 5, 1981, to the City of Hutchinson, subject to the terms and conditions of the Lease between First State Federal Savings and Loan Association and Patrick D. Smith and Rachel D. Smith, husband and wife, dated the 12th day of November, 1980. Dated: January 31, 1983 FIRST STAT EDERAL VINGS S LOAN ASSN. By: Donald A. Glas, E ec. Vice Pres. & Secy. The City of Hutchinson hereby acknowledges receipt of Savings Account Book 17017007700, with interest at the rate of 5111 percent per annum, and assumes all the conditions, rights and responsibilities contained in the aforementioned Collateral Pledge Agree- ment and Assignment. CITY OF HUTCHINSON By: Avuxp& Gary D. P otz, Cit Clerk When a check is accepled. a hold i3 placed on your account for the equivalent rJO.� r,�,7 amount until the check clears the bank. Please allow TEN BANKING DAYS for \11 checks to dear. DATE WITHDRAWALS INTEREST DEPOSITS BALANCE (=2880 H 400.00 40C.00 01 -n- T 7 107.h� JUN3081 I T 5.59 413.08 05 SEP3081 I T 5.73 418.81 06 DEC3181 T 5.81 424.62 07 MAR3182 I T 5.76 430.38 08 JUN3082 I T 5.90 436.28 09 SEP3082 I T 6.05 442.33 10 DEC3182 I T 6.13 448.46 11 This Book Is Your Receipt. Present It With Each Transaction. i February 4, 1983 Mayor and City Council City Hall Hutchinson, MN 55350 FC 1 "a _�, l s 7� N' FE'S' W ci mY Gentlemen: I would ask the City Council to authorize a member or members of the council to negotiate with Bradford Realty regarding an exchange of properties wherein the City of Hutchinson would consider trading the present liquor store property for the Bretzke building under terms agreeable to the parties. The intended purpose would be to move the liquor store to the Bretzke building. The advantages would be additional room, parking and improved location. It, of course, must be kept in mind that the City presently owns the parking lot adjacent to the building as well as a portion of the building. If the council is so inclined, we will look forward to discussing the matter. I Thank you. Very truly yours, Curtis. Bra ord CMB:sb 0 TO: MAYOR AND CITY COUNCIL CITY HALL HUTCHINSON, MN 55350 Gentlemen: Z345sa FEB 1D,33 RECEIVF.J BYE 22IZ Please be informed that I, Emmet McCormick of Hutchinson, Minnesota, would purchase the real estate owned by the City, commonly referred to as the "old armory" and land appurtenant thereto for the sum of $169,000.00 on terms agreeable to the parties. I would ask that the council consider this proposal at its earliest convenience and I stand ready to discuss the matter with the council and /or its representatives at any time. Signed this 4th day of February, 1983. -- Emmet McCormick 9¢ February 8, 1983 Hon. James DeMeyer, Mayor, and Members of the City Council City of Hutchinson 37 Washington Avenue W. Hutchinson, Mn., 55350 Dear Sirs: On behalf of Citizens Bank 6 Trust Co., I am submitting a bid in the amount of $175,000 on the Armory property described as Lots nine (9) and ten (10) , Block Twelve (12), South One -half, City of Hutchinson. As a conditional bid, we are enclosing our Cashier's Check in the amount of $17,500, which represents 10% of the bid price and it is our intention to convert the Armory property to bank and public parking. In view of the other bidders involved in this transaction and the long term involvement of the city in the Armory and the related problem, we would appreciate a decision this evening, so that we could proceed with the bank's plan in its relationship to downtown development. We, at this point, would like to direct the Council to consider that according to the statistics presented at the original parking assessment hearing, that block twelve (12) in which the bank is located, the indication was that there was a net need of 186 parking spaces. It is our firm belief that this Armory property should be devoted to customer parking and is the only property currently avail- able to the businesses in this particular location. V truly your , Ir1ci Burich � President IB /lm enc. OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHIN SON. MINNESOTA 55350 PHONE: 612 /667 -2233 `?_ _)Z_/1 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 - M E M O R A N D U M DATE: January 25, 1983 --------- - - - - -- TO: Mayor and City Council -------------------------------- FROM: Water Billing Dept. -------------------------------- SUBJECT: Delinquent water accounts _ -------------------------- - - - - -- 01- 0430 -1 -00 Hutchinson Laundromat c/o Gerald Trooien 1368 Cherry Hill Rd. Mendota Heights, MN S5118 *205 Washington Ave. E. $346.81 02- 0280 -1 -0 Alton W' Iund a -3 -83 605 in St. $7 .30 02- 0285 -3 -00 Jimmy Shelago 615 Main St. S. $49.15 ulie Bode /Oq *145 Se nd Ave. S.E. / C� #93 untry Club Terrace ise to pay 2/01/83 04- 0675 -0 -00 Bondex, Inc. 115 Erie St. So. $42.25 05- 0180 -0- Christ 18 in St. N 69.10 09- 1105 -1 -00 Gary Piehl 316 grgve St. $38641 Promise to pa; � -17 S. 3s - Jan. 28, 1983 1, - Feb. 2,'1983 12- 0750 -0 -0 Joe Kick *99 M eod Ave./ 11 en St. N. 28.71 12- 0750 -1 -00 Dennis S oda 99 M od Ave. 72 R -1 -83 J� /2 �?- 143 1'7 ,P"Ikez'.6AL 12- 1037 -0 -00 Arctic Refrigeration Serv.. 173 Fifth Ave. N.E. $36.75 REGULAR COLNCIL MEETING GENERAL FUND FEBRUAR} 8, 1583 *ton. State Treasurer snowmobile reg. fees $ 128.00 *Mn. State Treasurer snowmolile reg. fees l(1.G0 *Chanhassen Dinner Theatre ticket deposit 100.00 AB Dick Products copy supplies 100.70 Allen Office Products supplies 11.37 Am. Welding Supplies cyclinder rent 5.00 Acme Chemical Co. cleaning supplies 357.10 Am. Steel & Industrial supplies 305.75 Brandon Tires tires $ repairs 94.00 Blue Cross Blue Shield feb. medical ins. 10,622.64 Borchert Ingersoll Inc. heater $ repairs 69.39 Central Garage (1982 Expense) vehicle repairs 3766.42 Carr Flowers flowers 21.00 Crow River Vet Clinic boarding fees dogs 84.50 Coast to Coast supplies 179.92 Coca Cola Bottling arena invoices 242.25 Co. Treasurer drivers license fees 60.00 Culligan Water Cond. salt and monthly service 24.80 Condons Supply Co. arena supplies 34.23 Dyna Systems supplies 241.19 Crow River Glass Co. repairs 10.50 Anne Stoeckman Co. Recorder recording cond. use permit 5.00 E -Z Sharp Inc. arena supplies 188.11 Family Rexall Drug supplies 125.99 Floor Care Supply cleaning supplies 111.50 Fabricare Cleaners cleaning flag 5.00 Pamida supplies 6.95 Gambles supplies 162.87 GTC Auto parts supplies 1020.42 Gopher Sign Co. signs 896.10 G & K Services uniform rental & towels 358.29 Hutch Coop library heating oil 392.04 Hutch Drug supplies 8.46 Hutch Iron $ Metal iron $ pipe 69.05 Hutch Leader publications 111.82 Hutch Telephone Co. phone service 2354.35 Hutch Utilities electricity $ gas $ FX line 20,669.82 Hutch Wholesale Supply supplies 318.48 ICMA subscription 35.00 Ind. School Dist. 423 gasoline 3667.34 Ind. School Dist. 423 work study students 996.11 Ink Spots Inc. supplies $ printing 83.00 Ideal Shoe Shop ice straps 4.00 Jerabek Machine Shop parts for equipment 22.55 James De Meyer FEb. office expense 300.00 L $ P Supply parts 4.15 McLeod Coop Power Assn. electricity 844.61 Miller Davis Co. violation tickets 141.88 Mn. UC Fund unemployment compensation 542.13 Mun. Finance Officers Assn. subscription 11.00 McGarvey Coffee Inc. coffee 72.96 Natl Fire Prot. Assn. books 190.80 Orlin Henke feb. intown mileage 30.00 // - cty i -2- Plaza Ok Hardware Plowmans Inc. Quades Inc. Road Machinery State Theatre Schmeling Oil Co. Simonson Lbr Co. Sorensen Farm Supply State Treasurer State Treasurer James Schaefer Tri Co. Water Cond. Xerox Zins Machining West Pub. Co. Wigen Chev. Co. Wesley Pharmacy Hayden Murphy Equipment Ambles Mike Bump Communication Auditors Dobratz Inc. Elvin Safety Supply Fire Engineering Mpls Star Tribune Maplewood Academy (partial 1982 exp) Mn. Assn. of Cem. Officials Mn. Capter IAAI People Eleasing of Mn. Performance St. Cloud Restaurant Supply Jean Gray Training Room Inc. WATER & SEWER FUND Bio Medical Eng. Braun Engineering Gridor Construction Ag Systems Inc. Blue Cross Blue Shield Central Garage (1982 Expense) Coast to Coast Com. of Revenue Crow River Press Electro Watchman Feed Rite Controls GTC Gambles G & K Services 0 supplies repairs ice cleats parts motor vehicle office rental grease supplies key PERA PERA feb. services salt & monthly service contract payment repairs law book pocket parts repair parts pictures parts equipment arena supplies repairs blinds supplies subscription newspaper subscription gym rental dues 1983 1983 dues food for arena subscription food for arena notarial fee & stamp tape repairs fees construction fees freight chgs. medical insur. vehicle repairs supplies Jan. sales tax window envelopes alarm system chemicals parts supplies uniform rental 35.09 40.25 27.40 242.94 325.00 568.23 35.50 .25 3587.82 199.91 798.44 25.20 146.56 42.00 181.00 276.64 16.48 28,93 169.70 66.60 133.26 264.00 25.00 14.95 35.10 971.50 30.00 10.00 63.50 69.00 30.35 23.34 140.00 $ 58,993.48 $ 123.00 23.80 219,678.00 2.88 846.29 533.47 30.58 S83.73 152.05 198.00 397.54 5.00 129.27 69.00 11 L -3- $ 3076.44 Ind. School Dist. 423 gasoline 517.49 Ind. School Dist. 423 work study student 84.25 Hutch Telephone Co. phone service 240.31 Hutch Utilities electricity P, gas 11,956.27 Junke Sanitation refuse hauling Jan. 18,058.95 L $ P Supply repairs 19.00 Co. Sanitary Landfill jan. dumping charges 10.00 Mn. Valley Testing Lab. testing 136.00 Quades Inc. supplies & repairs 54.17 RCM fees 200.00 RE Mooney Associates supplies 2245.30 Schmeling Oil Co. grease 193.05 State Treasurer PERA 336.83 State Treasurer PERA 19.34 Water Products meter 226.66 W. D.Enterprises supplies 3.00 Juul Contracting disconnect water service 195.00 American Linen Supply towel service $ 257,268.23 1982 TAX INCREMENT BONDS advertising Co. Treasurer real estate taxes,penalty $ interest 1541.10 1981 PARKING REV. BONDS PERA 188.30 1st State Federal Savings $ Loan purchase of land $ 175,000.00 OFF STREET PARKING $ 145.13 Gopher Sign Co. street signs FEDERAL REV. SHARING $ 1200.00 Health Planning $ Mgn. Resource fees MUNICIPAL LIQUOR STORE $ 3076.44 Old Peoria Co wine 8 liquor Ed Phillips & Sons wine $ liquor 2696.26 Twin City Wine Co. wine $ liquor 1244.94 Griggs Cooper $ Co. wine 8 liquor 2252.47 Commissioner of Rev. Dec. sales tax 6902.52 State Treasurer Soc. Sec. 452.72 State Treasurer PERA 179.89 10.63 State Treasurer PERA 74.83 Floor Care Supply Co. cleaning supplies Northland Beverages Inc. dec. invoices 191.25 City of Hutchinson sick leave pay 193.36 City of Hutchinson payroll 3652.77 Quades heater motor repair 92.25 Hutch Telephone Co. dec. services 94.25 Hutch Utilities electricity 620.79 Allen Office Products supplies 9.10 Junker Sanitation refuse hauling 96.00 American Linen Supply towel service 24.60 Bg.99 KDUZ advertising City of Hutchinson retroactive pay 10.79 State Treasurer PERA 188.30 State Treasurer PERA -4- Coca Cola Bottling supplies 393.75 127.00 Northland Beverages Inc. supplies 1034.30 Friendly Beverages Inc. beer 8550.00 Lenneman Beverages beer 9267.50 Locher Bros. Inc. beer 8820.25 Triple G Dist. beer electricity & gas 844.72 Hutch Utilities 1824.98 City of Hutchinson,General Fund wages 29.34 Quades bulbs 63.27 Hutch Telephone Co. phone service 17.55 Allen Office Products supplies 16.40 Am. Linen Supply Co. towels 208.45 Nationwide Papers bags 53.60 Bernicks Pipsi Cola Co. supplies 260.00 Hutch Chamber of Commerce dues 163.00 Fronteir Directory in advert isg 90.00 Mn. Police Chief Assn. advertising 159.94 Midwest Wine Co. wine wine 4 liquor 1592.01 old Peoria Co. $ liquor 2009.14 Griggs Cooper Co. wine 4 liquor 2584.31 Ed Phillips 4 Sons wine 1667.54 Twin City Wine Co. wine & liquor $ 62,307,46 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Alderman Ted Beatty FROM: City Employees DATE: January 31, 1983 RE: Appreciation for Support FOR YOUR INFORMATION We would like to take this opportunity to express our appreciation to you for showing faith in the integrity of city employees during the recent episode concerning accusations with regard to the use of the city gas pumps. At times it becomes very difficult to sit back as a "city employee" and take such abuse, as ridiculous as the accusations may seem. Your remarks not only showed leadership, but also exemplified the trust which should be present throughout the city. n V V' 1 jLV Y1 -f THE HUTCHINSON SAFETY COUNCIL • FOR YOUR INFORMATION The Hutchinson Safety Council met January 24, 1983 at 12 noon at the fire hall in Hutchinson, MN. There were 13 members and 1 guest present, The meeting was called to order by President Myron Johnson, A silent prayer was offered. Guest Orlin (Butch} Henke was introduced. He is Hutchinsons new fire chief. No bills were presented. The motion was made and seconded the ,inutes and treasurers report be accepted, OLD BUSINESS: A letter from Sheldon Nies, 3M Company, was read and it stated our letter on safety was received and posted on their bulletin board, Mike Monge stated that McLeod County will soon have the 911 emergency number. Arrangements are under way for its adoption. Hutchinson is the only city in McLeod County not able to call the sheriffs department toll free, after hours. This is up to the county commissioners and Mike will contact them, It was announced that parking signs were removed by the post office, so check when driving /parking in that area. Bill Arndt:l -Watch out for children playing in snow banks near the streets. 2 -New Years Eve drivers and driving home: The city did not give free rides this year due to lack of response last year. The Legion, VFW and Elks also could provide rides to people under the influence. A discussion was held on this and a meeting is to be set up on this. Bill Arndt and Mike Monge will check with the Legion, VFW and Elks and report at a latter date. George Field: February is heart montha and on February 5 & 6th, a safety display will be at the Mall and is would be good to have the safety council set up a table and have safety literature displayed and given out. The -otion was made and seconded we do this and George will call for arrangements. Members will be there to man the table. NEW BUSINESS: Election of Officers Leslie O. Smith announced that the nominating committee met January 7th and presented the following slate of candidates: President: Myron Johnson Vice President: Bill Arndt Secr.Treas.: Loretta F. Pishney There were no nominations from the floor and the secretary was directed to cast a ballot for unamious election. The secretary cast the ballot and all were re- elected. Les Smith announced the Excutive Committee will consist of members: President, Vice President, Secretary /Treasurer, Immediate Past Pres- ident, who is Leslie 0. Smith, and member at large, who will be Le; Linder. President Johnson appointed Emma Lake as Historian. How the member at Large is named as to elected or appointed was under discussion . as it does not say in the constitution. Additional copies of the constitution will be distributed at the February meeting and it will be discussed. Leslie 0. Smith stated he distributed 726 pieces of literature in the last 4 months, as per attached copy /listing. He distributed to council members the samples of lterature sent out and also ones that can be had for others to distribute and spoke on them, especially on the chain saw safety and metal chimney information given out. George Field, fire marshall, also spoke on chimney fires, metal chimneys, maintenance of them and new safety standards for them. The next meeting will be Feb. 28, 1983 at the fire hall. The meeting was adjourned by motion. Submitted by TREASURERS REPORT President Myron Johnson Seer /Treas. Loretta F. Pishney Balance on hand Deposits: Disbursements: Balance on hand January 1, 1983 January 31, 1983 123.74 none none 123.74 ' Fare if1of 2 Literature diatri. ution The following -items of safbty_ literature wsP distributed by Leslie v. "ritt:, irsur;nce, as i.ncerts witt 1063 Calendars and other maklings: ".;tie Number dis6dbutee, Stot- Burn Injuries 19 In base of "ccident 21 Two v�ivs to Stretch Your paycheck 23 Blood Alehohol Chart 10 Emergency Vehicles 18 Minnesota Crime Watch 22 How to Talk to your Teenager about Dring and Driving 33 -._. It's Your Life ... Don't Burn It Away 15 Information for Motorcycle Operators p Burning Woodl Tha 3afa Way to Install and Use Your System ; 29 Burning Wood'. Saving Energy `and Enjdjbg"t i 27,, c'a Winter Sul-rival in Your, ftr Is It' Safe to Cross Now? S9 Arsom 7 Outsmarting Crimes 13. Be On the Safe Side 22 Commerical Security 29 What to do Before the Burglar Comes 2k Looked Up Poisons _ ll How Much Do you Know About Getting Smasiodl . 23 Slow Moving Vehicles Implements of iiusbanslry 27 Help CB Channel 9 11 ' Be a Bike Expert -Have fun, know the rules 3 np '1 Page 2 Carried Forward From Previous Page 1, T-111LE Number Districted 411.2 An Activist's Guide for Curbing the Drunk. Driver 1 How to beep the Life of the Party Alive ? Safety alert Portable Kerosene Heaters 19 No. 92: Wood and Coal Burring Heating Stoves i7 No. 34: Space Heaters 23 No. 57: Smoke Detectors 29 iio.44: Fireplaces 27 Color the Fire Safe booklet 1 Winter Driving Tips 12 informa-.:i.on for -Motorcycle Operators- 1 Autom:ib:le Safety Belts Save Lives 18 Freeway Driving 7 Trailers on I"inne&,ta Highways 1 Don't Risk Your Child's Life! 11 Organized Crime 6 Crime on wheels 13 Home Fire Safety Check List 5 Sub total Pamphlets distributkd,at September Safety Council Fleeting' Tips for Better, Safer `'lowing (Guy yield -Farm beau) 15 & Sheriff Duane Kopesky 15 .� uer'- -,uide for Chain Sr;w Safety( a it of it ) 15 & Sheriff Duane��^ppesky 15 ,':o. 51: Chain Saws (Safety Cheek liet)" "' It 15 & Sheriff Duane Kopeskv 15 Dub' -total 90 `otal distribution during nonthe of October, Sept.,Nov. December 696 f CRRL/WPLS /OPLIC MERGER STUDY COMMITTEE MEETING Wednesday, January 19, 1983 FOR YOUR INFORMATIO Crow River Regional Library, Willmar Present: Lilah Buhr, Stewart Representing: Crow River Regional Library LeRoy Sanders, Willmar Representing: " Linda Ulrich, Renville Representing: " Phil Gulstad, Dawson Representing: Western Plains Library System Bob Lundborg, Milan Representing: " Curt Johnson, Appleton Representing: " Bill Asp, Director, Office of Public Libraries and Interlibrary Cooperation Jan Feye- Stukas, Consultant, OPLIC Burton Sundberg, Director, Crow River Regional Library Bob Boese, Director, Western Plains Library System _ -- Kathy Matson, Assistant Director, Crow River Regional Library The meeting was called to order by Bill Asp, director of OPLIC. Committee members and staff members introduced themselves and told something about their background. The group discussed the feasibility of having co- chairpersons and other organizational matters. A decision on this was postponed until the end of the meeting. It was the consensus of the group that when the committee begins to vote on various matters, at least two representatives from each region (CRRL and WPLS) must vote in favor of the proposal in order for it to pass. It was decided to adjourn the meeting at about 9:30. Bill Asp presented the suggested order for consideration of the issues. The first major item to be discussed will be the provisions of the proposed contract. This involves four major items: board composition, funding, assets, and termination. By discussing these items first, a proposed contract could be drafted and presented to the two library boards and then to the governing bodies. While these groups are taking action, the committee could begin working on operational matters. The two regional directors presented some background information to the committee about their two systems (history, present services, funding, organization, etc.). The committee then held a general discussion about the opinions of the two library boards and the local library boards on the general question of the desirability of a merger. A discussion was held on the "Proposed Schedule of Action" (attached). Although the time line is very tight, if it is not met, there will be a problem with distribution of state aid. Sanders /Lundborg.moved to adopt the "Proposed Schedule of Action" subject to change if necessary. Passed. The committee began discussion of the proposed contract and specifically the question of board composition. OPLIC related some of the ways in which regional library boards are organized in different parts of the state. The group compared the differences . and similarities between the ways in which the CRRL and WPLS boards are presently constructed. If the two current boards were combined into one, there would be 31 members. The committee discussed the desirability of having quarterly meetings of the full board and executive committee meetings monthly. It was a concern that all governing bodies initially have representation on the new regional library board. It was the consensus of the committee that the new regional library board contain one member appointed by each signatory to the contract plus one for every 6,000 people or major fraction (858) thereof, which would be as it is now, and would result in a 31- member library board. The draft of the new contract should contain reference to the fact that the library board may want to form an executive committee but that this will be handled in the bylaws. To reduce the size of the board in the future would have to involve a change in the contract. The committee discussed other differences in the two contracts dealing with the structure and organization of the library boards. All other differences will be listed in the first draft of the contract and the committee will discuss them at their next meeting. The question of funding will be discussed first at the next meeting of the committee. Staff members will draw up some tentative provisions listing various options and have them for the committee at the next meeting. In addition, committee members are urged to request any information needed on the funding question before the next meeting. The next meeting of the committee will be on Wednesday, February 2, 7:30 p.m., at the Chippewa County Library in Montevideo. This will be followed by a meeting on February 23, 7:30 p.m., at the Crow River Regional Library in Willmar. It was the consensus of the committee that Bill Asp or another OPLIC staff member will chair each meeting of the committee. Committee members were urged to keep their regional library boards and all local library boards informed of the committee's decisions. Kathy Matson Recording Secretary ,ter Joint Committee of Grow River Regional Library and Western Plains Library System Board Proposed Schedule of Action January, 1983 1. Committee begins consideration of contract provisions. 2. -Staff assembles background information needed. February, 1983 1. Committee adopts its recommendations for contract provisions, sends them to Western Plains, and Crow.River Boards. 2. Committee begins consideration. of organizational and operational issues. 3. Committee begins developing transition plan. March, 1983 1. Western Plains and Crow River'noaras review proposed contract, approve it or return it to committee for amendment. 2. Committee develops contract amendments, if needed, and begins resolution of organizational and operational issues. 3. Committee continues development of transition -- — - - -- - plan. 4. Contract presentation scheduled with each county and city for April. April, 1983 1. Western Plains and Craw River Boards approve proposed contract if not previously approved. 2. .Contract presentations by board members at each county and city. 3. Suggestions from county boards, city councils and library boards reviewed and considered by committee. Drafts final contract. 4. Committee completes organizational and operational plan for transition plan. _Z May, 1983 June, 1983 July 1, 1983 1. Final contract approved by the two system boards. 2. Final contract presented to counties and cities for adoption. 3. Comiittee revises organizational and operational .plan and transition plan, as necessary. 1. Adoption of contract by any counties and cities not adopting it in May. 2. Adoption of organizational and operational plan and transition plan by the two system boards. The merged system is in place'. 1 6 6 M E M O R A N D U M FOR y01iR 1wo,101 OR DATE: —January 31, 1983 -------- - - - - -- TO: Mayor Jim DeMeyer — FROM: Alderman John Mlinar -------------------------------- SUBJECT: 1983 Improvement Project Concerns 83 -01 When the 1983 improvement projects were being considered, your voting record is as follows: NAY Section 14: Franklin Street Section 19: Sidewalk Work - Various Streets ABSTAINING Section 15: First Avenue Section 16: Second Avenue The specific concern I have is that you stated the following reasons for your vote. a) Some questions on legality b) Unanswered questions that are being answered but the answers are not here yet c) Further research you were doing As you stated, you didn't have this information so you had to vote as you did. My request is that as soon as you have these facts and information on each sec- tion you would forward a copy to me. /ms cc: City Council �y Attorney ity Administrator ,_ J 1 0 M E M O R A N D U M FOR YOUR WORMAtioU DATE: January 31, 1983 --------- - - - - -- TO: Mayor and City Council -- — — — — — — — — — — — — — — — — — — FROM: Gary_ D. Plotz, City Administrator— — — — — — — — — — — — — — — SUBJECT: New Jobs Training Act—(Replaces CETA) — ------------------- — — — — — — - - — — — On Wednesday, January 26, I attended a meeting with the Chamber of Commerce Managers of Glencoe, Hutchinson, Litchfield, and Willmar. The purposes of the meeting were to review the options for districting the funds anticipated under the new training program. Inasmuch as the municipalities will be making recommendations to the Governor for the layout of our district, it was the unanimous consensus to wait before passing any recommendation on proposed district boundaries. The resolution prepared by the Regional Development Commission (see attached) includes many counties with little unemployment. There are greater advantages in comprising the employment training district of counties having higher unemployment percentages. A more thorough investigation of advantages and disadvantages is currently going on by several area Chamber of Commerce organizations. /ms cc: Clarice Coston Attachment UNEMPLOYMENT RA by COUNTY, 1981 ANNUAL�VERAGE Y Otis V 8.5 %and over 6.5% l0 8.4% �>1' �4.5 %106.4 R , V 1 : '_ �� � less than 4.57. 1,• ,f, �>1' 1 1 United States = 7.6; (�' —,' � �� � /U1.� Minnesota = 5.5" St. Cloud SMSA = 7.2" r—�= -I- RESOLUTION WHEREAS, The Job Training Partnership Act of 1982 attempts to establish a workable private /public partnership to help prepare economically dis- advantaged and long -term unemployed people to become productive labor force members, and WHEREAS, The legislation allows for a significant opportunity for local elected officials and private business to work together on training and job development, and WHEREAS, It is in the best interests of the local units of government and the private sector to establish a homogenous service delivery area to maximize program effectiveness and increase local accountability. THEREFORE, BE IT SOLVED THAT of I�tThin petitions Governor Perpich of the State of Minnesota to include its political jurisdiction as part of a service delivery area under the Job Training Partnership Act which includes the following counties in Southwest Minnesota: Big Stone Chippewa Cottonwood Jackson Kandiyohi Lac Qui Parle Lincoln Lyon McLeod Meeker Murray Nobles Pipestone Redwood Renville Rock Swift Yellow Medicine BE IT FURTHER RESOLVED THAT, Once Governor Perpich designates the afore- mentioned area as a Service Delivery Area, the local elected officials from each county designated to appoint Private Industry Council members shall be a member of the County Board of Commissioners and one Mayor selected by the Mayors from the cities in the county. One person shall be appointed to the Private Industry Council from each county. Pri- vate sector representatives on the council shall be selected from among individuals nominated by general purpose business organizations after consulting with, and receiving recommendations from, other busi- ness organizations in the service delivery area. BE IT FURTHER RESOLVED THAT, The aforementioned 36 persons shall appoint to the Private Industry Council one representative for each of the following six required categories - -(1) local education agencies, (2) organized labor, (3) rehabilitation agencies, (4) community -based organizations, (5) public service employment agencies, and (6) eco- nomic development agencies. Total membership of the Private Industry Council shall be 24 members of which at least 51 percent must be from the private sector. This resolution is intended to be valid for the duration of the Job Training Partnership Act and is intended to be submitted as part of a joint request for Service Delivery Area designation by the municipalities and counties in the aforementioned area. Signed Attest Title Date Date RESOLUTION Creating A Central Minnesota Service Delivery Area under the Job Training Partnership Act WHEREAS, the Job Training Partnership Act of 1982 provides for the establishment of a private /public partnership to help economically disadvantaged and long -term unemployed men, women, and youth become productive members of the labor force and, WHEREAS, the legislation requires that local elected officials and private business work together on training and job development within designated Service Delivery Areas and, WHEREAS, it is provided in the law that contiguous units of general local government request designation as a Service Delivery Area comprising a homogeneous labor market with an aggregate population of 200,000 or more and which serves a substantial part of a labor market area, in order to deliver effective job training and increase local accountability, BE IT RESOLVED, that local units of government, hereinafter named, request designation as a Service Delivery Area, and when so designated, enter into an agreement providing representation in an equitable manner and delegate to their representatives the responsibility for making appointments to the Private Industry Council. In addition, the delegated representatives of local units of government shall work in partnership with the Private Industry Council exercising concurrence on the job training plan and budget, designation of a grant recipient and service providers, and other responsibilities provided by law. BE IT FURTHER RESOLVED, private sector representatives on the Private Industry Council shall be selected from among individuals nominated by general purpose business organizations after consulting with and reviewing recommendations from other business organizations in the Service Delivery Area, and shall constitute at least 51 percent of the Private Industry Council. Furthermore, the Private Industry council shall include a minimum of one representative for each of the following six required categories: 1) local education agencies, 2) organized labor, 3) rehabilitation agencies, 4) community -based organizations. 5) public service employment agencies, and 6) economic development agencies. These individuals should spend more that 50 percent of their time working in this area. The Private Industry Council shall, in addition to those responsibilities exercised jointly with representatives of local government, provide oversight of the execution of the job training plan. THEREFORE, BE IT RESOLVED THAT City Council of the city of Hutchinson, MN petitions Governor Perpich of the State of Minnesota under the Job Training Partnership Act to include its political jurisdiction as part of a Central Minnesota Service Delivery Area which includes the following counties: Kandiyohi Stearns Meeker Benton McLeod Sherburne Renville Todd Sibley Morrison Signed Attest Title Date Date *C7 RIVE.R. REGIONAL LIBRARY B* January 10, 1983 FOR YOUR INFORMATIO The Crow River Regional Library Board met at the Meeker County Courthouse Monday, January 10, 1983. Present: Dorothy Hinseth, Sunburg Representing: Kandiyohi County Wayne Hebrink, Renville " kandiyohi County Orlynn Mankell, New London " Kandiyohi County Jean Stranberg, Atwater " Kandiyohi County Earl Mathews, Glencoe " McLeod County Lilah Buhr, Stewart " McLeod County Lionel Barker, Glencoe " Glencoe Jody Cronk, Litchfield " Litchfield Linda Ulrich, Renville " Renville Jeanette Buchanan, Willmar " Willmar Sam Malone, Willmar " Willmar LeRoy Sanders, Willmar ^ Willmar Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: George Jepson, Winsted Representing: McLeod County Jeanne Lundstrom, Cosmos* " Meeker County Ellen Moench, Eden Valley* " Meeker County Steven George, Darwin* ^ Meeker County John Horrocks, Hutchinsonr* " Hutchinson Albert Linde, Hutchinson* " Hutchinson Delores Condon, Litchfield* " Litchfield To be appointed " Bird Island * Excused absence Chairman Mankell called the meeting to order. Sam Malone is the new board member representing Willmar. Steven George of Darwin will represent Meeker County. Mathews /Stranberg moved to approve the minutes for December. Carried. Sanders/Buhr moved to approve the treasurer's report for December (the annual report). Carried. Director's report: a. Clippings were passed around. b. Circulation reports for the year showed a slight decrease. The closing of the Glencoe library for remodeling affected Glencoe's circulation figures. c. A formula, based on support, is used to distribute new materials. Books are also rotated according to formula. d. Latham and Parker will audit CRRL financial records the week of January 17. Rebrink/Ulrich moved that the bills be paid. Carried. Committee and project reports and update: a. The ALTA WILL Trustee Workshop will be held at the Holiday Inn in Willmar on March 5, 1983. All board members are urged to attend. Registration and mileage will be paid. A volunteer from the board is needed for the session on Intellectual Freedom. b. Committee members from the Western Plains and Crow River Library Systems will meet January 19 in Willmar to discuss a possible merger of the two systems. Bill Asp, OFLIC, will chair the meeting. Communications: a. No Public Library Newsletter. b. A letter from Mayor Bill Ferguson., Willmar., expressed appreciation for the work of the Willmar representatives on the CRRL board. C. MIA is sponsoring a Legislative Day to meet with local legislators February 16. d. Board members received the MLA newsletter. Unfinished business - The CRRL Board decided not to support Plum Creek Library System's resolution to dissolve SAH14IE. New business: a. The CRRL insurance program was reviewed. The present Comprehensive General Liability policy does not cover director's and officers' liability in issues such as civil rights and personal injury (libel and slander). I9athews/?iebrink moved that�the director look into the cost and the provisions of a policy which would include the above. Carried. b. 14athews/Buchanan moved that the secretary cast a unanimous ballot for the reelection of the present officers. Carried. Officers for 1983: Chairman Orly-an Mankell Vice- Chairman George Jepson Secretary Lilah Buhr Treasurer LeRoy Sanders Finance comm. chairman Wayne Hebrink c. Five C.D.'s in the Amortization Funds are maturing in January. Others are maturirg throughout 1983. Barker /Sanders moved to convert all C.D.'s as they mature to a Super - Now account. This account would include passbook savings and the present checking account. Carried. Mileage reports were filed. The meeting was adjourned. Idlah Buhr Secretary CRRL/We /OPLIC MERGER STUDY COMMITTEE 4V TING Wednesday, February 2, 1963 Western Plains Library System, Montevideo Present: LeRoy Sanders, Willmar Linda Ulrich, Renville Phil Gulstad, Dawson Curt Johnson, Appleton Bob Lundborg, Milan Bill Asp, Director Al Lewis, Assistant Director Burton Sundberg, Director Bob Boese, Director Kathy Matson, Assistant Director Representing: Crow River Regional Librar, Crow River Regional Librar, Western Plains Library Sys Western Plains Library Sys Western Plains Library Sys Office of Public Libraries Office of Public Libraries Crow River Regional Library Western Plains Library System Crow River Regional Library The meeting was convened by Bill Asp at 7:30 p.m. in the meeting room of the Chippewa County Library in Montevideo. Gulstad /Sanders moved approval of the minutes of the previous meeting with the following correction: the word "should" is to be changed to "may" in the fourth line from the bottom. A copy of portions of the proposed draft contract were distributed. This document was prepared at a meeting of the OPLIC staff and Burton Sundberg. (Bob Boese was absent from this meeting because of illness.) The draft contract contains elements from both the CRRL contract and the WPLS contract. After some discussion, Gulstad/ Sanders moved adoption of "Part I - Purpose." Sanders / Lundborg then moved adoption of "Part II - Financing and Disbursement" with the exception of Section #3 - "Share of Budget." Lundborg/Ulrich moved adoption of "Part III - Provision for Termination." Approval of "Part IV - Other Provisions" was delayed for re- wording and possible incorporation into other parts of the contract. The committee then began discussion of possible methods of funding. Bob Boese and Burton Sundberg both distributed information on funding levels based on each respective current contract. OPLIC staff and the two directors were directed to meet and compare and contrast the two different current funding contracts and also some other funding options now operating in the state. This information will be assembled and sent to committee members prior to the next meeting, which is scheduled for February 23, at the CRRL in Willmar. The agenda for that meeting will include (1) finalizing a draft contract; (2) deciding on a recommended funding plan; and (3) beg in work on a transitional plan. The following meeting will be held March 16 in Montevideo. Kathy Matson Secretary January 1983 CROW RIVER REGIONAL LIBRARY Treasurer's Report LeRoy Sanders, Treasurer INCOME THIS MONTH YEAR TO DATE BUDGET $T 9,601.41) $ (9,6pl.41) $ Balance Receipts: 110,000.00 State /Federal Aid 80,479.00 Kandiyohi County 20,119.75 20,119.75 53,778.00 Meeker County 57,661.00 McLeod County McLeod County (1982 Receivable) 588.58 588.58 -0- Willmar 16,461.50 16,461.50 65,846.00 8,233.25 8,233.25 32,933.00 Litchfield 11,521.25 11,521.25 46,085.00 Hutchinson 5,275.25 5,275.25 21,101.00 Glencoe 6,421.00 Bird Island 1,746.75 1,746.75 6,987.00 Renville 2,828.89 2,828.69 25,000.00 Petty Cash -0 Gifts 59.98 59.98 3,000.00 Other $66,835.20 $66,835.20 $509,291.00 Total Receipts: 8,431.00 From 1982 Budget TOTAL RECEIPTS & BALANCE: $57,233.79 $57,233.79 $517,722.00 MTO YTO % OF EXP CURRENT _ -- EXPENDITURES EXPENDITURES TO EST BUDGET ACCT GROUP... .00 .00 .00% _ .00 LIBRARY PERSONAL SERVICES 28 1124.52 - 28vI24ff52 8.40% - 334.858.00 _�ALARIE.__ HOSPITAL MEDICAL INSURANCE 1,472.42 1,472.42 9.82% 15.000.00 PERA AND SOCIAL SECURITY 2,587.51 2.587.51 8.92% 29.000.00 ACCT GROUP... -� - - -- 32,184.4-512,J84.45 8.50% 378,858_.00 MATERIALS - BOOKS - ADULT - 3.184.32 3.184.32 7.46% - - 42.703.00 BOOKS - CHI_L0__ .___. 87.35 87 35 .73% 1_2x000_.00 PERIODICALS 621.79 621.79 6.22% 10.000.00 PAMPHLETS .00 .00 .00% 200.00 AUDIO VISUAL .DO .00 .00% 3.000.00 PAINTINGS _ -.00 .00 .00% .00 BINDING -- .00 .00 .00% 600.00 ±tEC- VFOF��S .00 .QO .00% 300.00 ACCT GROUP... 3.893.46 3.893.46 5.66% 68.803.00 MAINTENANCE SUPPLIES AND SERVICES 54.51 54.51 6.19% 680.00 _CUSTODIAL TELEPHONE E TERMINAL 390.06 390.06 7.80% 5.000.00 VEHICLE OPERATION - IN:L INS 956.52 956.52 8.70% 11.000.00 ACCT ROU�...Le401.09___1, 401_._09 8.30% -39% 14, 80.00. OTHER SUPPLIES C PRINTING 1.235.50 1,235.50 11.23% 11.000.00 PROMOTING AND PR G- RAM1NG 76.50 2.65k 1,00_00 POSTAGE 455.17 455.17 - -9.10% 5,000.00 MILEAGE AND MEETINGS - 1.384.64 1,384.64 27.69% 5.000.00 MEMBERSHIPS ____ - -__ _________ .00 .00 �00X 400.00 . -_ INSURANCE .00 .00 .00% 4,500.00 EQUIPMENT RENTAL 963.39 963.39 8.76% 11.000.00 AUDITING_ SERVICES .DO .00 .00% 950.00 BOOKEEPING SERVICES 225.00 225.00 8.33% 2.700.00 YOM CATALOG .00 .00 .00% 5.000.00 ACCT GROUP.__ 4.290.20 4.290.20 9.22% 46.550.00 CAPITAL OUTLAY EQUIPMENT 78.71 78.71 1.97% - 4,000.00 BRANCH AMOTIZATION FUND .00 .00 .00% _700.0C VEHICLE AMORTIZATION FUND .00 .00 .DO% 1.500.0C SAVIN COPIER .00 .00 .00% .00 ACCT GROUP... 78.71__ 78.71 1.27% 6.200.00 SPECIAL GR4NTS SMAHC GRANT. 1982 .00 .00 .00% 431.00 ACCT GROUP ... .00 .00 _ .00% 431.00 ORG. TOTAL. . 41.847.91 41.847.91 8.09% 517 •722 .00 Investments redeemed $15,500.00 $15,500.00 Investments purchased 46,520.75 46,520.75 Ending cash balance (15,634.87) (15,634.87) Savings Pass Book: •$39,641.49 as of January 31, 1983 11,744.14 Amortization Funds $51,385.63 Super Now Account: $16,434.33 Amortization Funds AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JANUARY 17, 1983 - 7:00 Y.M. 1. Public Hearing - Proposed Project and Community Development Block Grant Application Action - Motion to close hearing - Motion to approve application for small cities grant as proposed by Frank Fay and Dean Doyscher - Motion to approve Resolution No. 7329 agreeing to utilize -. -the services of Professional Planning and Development for the preparation of Small Cities Development Program Grant Application 2. Council Workshop - Discussion of 1983 Salary Adjustments for Employees 3. Attorney's Report on Procedure for Parking Appeals ti 0 0 CITY OF HUTCHINSON RESOLUTION NO. 7329 WHEREAS, the Department of Energy, Planning and Development invited applications for Small Cities Development Program Grant, and WHEREAS, the City of Hutchinson has determined that a need for such financial assistance exists in the City, and WHEREAS, Professional Planning and Development Company, Inc, of Mankato is experienced and skilled in the preparation of such an application. NOW THEREFORE, BE IT RESOLVED, that the City of Hutchinson agrees to utilize the services of Professional Planning and Development for the preparation of Small Cities Development Program Grant Application, and BE IT FURTHER RESOLVED that the City shall not pay a fee to Professional Planning and Development for said service unless the application is selected for funding. If funding is secured for said application, Professional Planning and Development shall be charged with the administrative responsiblity for carrying out the work program and shall be paid a fee from HUD monies only in an amount commensurate with HUD administrative guidelines. I certify that the above resolution was adopted by the city council on the 17th day of January 1983. SIGNED Mayor ATTEST: City Clerk SIGNED President, Professional Planning and Development HUTCHINSON CDBG APPLICATION Project Area: (See map attached) The project area is one building in downtown Hutchinson known as the Hutch Hotel. Said property is located on the corner of Main Street and Washington Avenue in the downtown. Description of Work: The Hutch Hotel is a three story o except for street level space that businesses. The proposed activity and 3 into apartment rental units. remain in its existing condition. be a combination of 20 one and two Description of Area: Id hotel that is now vacant is rented to small is to rehabilitate levels 2 The outside structure will The result of this work will bedroom apartments. The surrounding area is a typical commercial central business district. The area is already included in a downtown tax increment finance district. Special Conditions: We are not aware of any special conditions concerning the hotel. AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, FEBRUARY 14, 1983 1. Call Meeting to Order - 8:00 P.M. 2. Consideration of Proposal to Purchase Old Armory Building Action - 3. Consideration of Appointment to Airport Zoning Board Action - Motion to ratify appointment 4. Consideration of Establishing Date for City Council /Staff Workshop (Additional Discussion Requested by Alderman John Mlinar) Action - 5. Adjournment / IX "C16 Arrory" 36 let Ava. S. W. r• Thl! 15 A 9pcC111C u. °E builClnE. TO renO (i f -1, - °:r CO %;ti °r it to A low ens_ y h -:tin` would be ouite exp.nsive. The coet of reiiodeling, conforming to the builcing cone, Would be nearly _a crezt if building A new building. I fi€rured the value o_` the building- _t $ 105,680.00 The v.. +lue of the lrnd at 09 f 00 0.00 T 0 t a 1 $ 204, 80.00 0 DATE 2 -10 -83 POLICE DEPARTMENT MEMORANDUM TO Mayor, City Council, and Gary Plotz FROM Police Department SUBJECT Request for items to be removed from Old Armor 1 - Water cooler located by gym. 4 - 16 foot shelving boards and shelving brackets from recreation department equipment office. 4 - fire extinguishers located in building (for extra extinguishers in squads). Also I believe all fire extinguishers should be removed from the building and placed in other city buildings. Replacement cost is ap- proximately $30.00 each. This would save the city money in the future for buildings that will be constructed and will need extinguishers. The fire extinguishers would be used to replace expelled extinguishers until they can be refilled. The shelving will be used to make mailboxes for all officers, which we currently do not have. The water cooler will be used in the Police Department. (612) 587 -5151 f/VTCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: February 11, 1983 SUBJECT: Old Armory Since our department moved from the Old Armory, there are a number of things remaining inside the Armory due to the uncertainty of our situation, and storage problems. We would like to remove the following list of items for future use. The items with the asterisk ( *) were purchased out of the Parks and Rec- reation budget. Water Cooler (for Park Garage) *Portable Volleyball Nets & Standards *Basketball Hoops & Backboards *Basketball Scoreboards Florescent Lights (plug in type, can be replaced with light bulbs) *Tables & Partitions *Speed bag bracket Chairs & Archery Carts *Light Guards *Shelving & Brackets (Equipment Room) Coat racks (portable) klm . A COUNCIL MINUTES OR ?011"' /l/p O'I 1 p FEBRUARY 8, 1983 11i01V After extensive discussion, the motion was made by Alderman Gruenhagen to defer this item to the next Council meeting to allow time for further re- search. The motion was seconded by Alderman Mlinar and unanimously approved. (d) CONSIDERATION OF LETTER FROM CURTIS BRADFORD REGARDING LIQUOR STORE LOCATION This item was withdrawn from the Agenda. (e) CONSIDERATION OF PROPOSED OFFER TO PURCHASE OLD ARMORY BUILDING (REQUESTED BY EMMET MCCORMICK) A proposed offer to purchase the Old Armory property for $169,000.00 was sub- mitted by Emmet McCormick. A second offer was received from Mr. Irvin Burich, President of Citizens Bank 6 Trust Co., in the amount of $175,000.00. Mr. Burich commented that he would request a warranty deed from the City, and the property would be used for public parking. Mr. McCormick stated he put in a proposal since no one had shown any inter- est in the property. He requested the opportunity to submit a bid and indi- cated he was agreeable to a sealed bid process. Mr. Ward Haugen, representative of the Parks and Recreation Board, inquired if the money from the sale of the property would go toward building a new recreational facility or into the general fund. He was informed the money would go into the general fund unless the Council voted otherwise. Mr. Hau- gen then stated it was the consensus of the Board that the community was in need of a recreational facility and requested the Council to "earmark" the money for such user At present the property is unuseable by the City,but it could be turned from a liability into an asset by selling it at the high- est purchase price. Mayor DeMeyer pointed out the full appraised value of the property was ap- proximately $204,000.00. Mr. Jay Alrick commented the utilization of the Armory property for parking was essential for the downtown. He then offered to personally make up the difference in pricebetween the Bank's bid and the assessed value. Upon inquiry regarding the downtown parking assessments and the Bank's ap- peal, Mr. Burich responded the appeal would be withdrawn if the Bank pur- chased the property. He pointed out they were two separate issues. City Attorney Schaefer reported the long- awaited letter from the Attorney General's office had arrived today regarding the sale of the Old Armory prop- erty. He stated the letter confirmed his prior opinion that this was an ad- ministrative rather than legislative act, and the City could, in fact, sell the property. Mr. Schaefer further pointed out the City had two offers in- asmuch as the bids closed on January 18, 1983. It would not be required by law to re -bid the property. -4- COUNCIL MINUTES FEBRUARY 8, 1983 Discussion was given to the best method of selling the property. Alderman Gruenhagen made the motion that the Council open it to sealed bids between Citizens Bank and Emmet McCormick, to be opened at 7:00 P.M. on Thursday, February 10, 1983, and that the Council have the right to accept or reject either or both of the bids. The motion was amended by Alderman Gruenhagen that the bids be opened as soon as possible and research the right to accept or reject any bid(s). Motion seconded by Alderman Beatty. Following discussion, Alderman Gruenhagen amended the motion to open sealed bids on Monday, February 14, 1983 at 8:00 P.M. Motion seconded by Alderman Beatty and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on the Job Training Act. A Resolution has been prepared by Region 6 -E, but it was recommended to table support of it at this time until further information has been provided. At the last Council meeting the Council authorized extension of service for account No. 02- 0285 -3-00. The one -week extension has passed, and no payment has been received. The motion was made by Alderman Beatty February 9, 1983. Motion seconded by carried. to terminate service as of noon on Alderman Gruenhagen and unanimously Mr. Plotz stated the Airport Commission had met the prior evening to discuss a replacement for Milton Lueneburg on the Airport Zoning Board. He will be contacting the individuals whose names were submitted and request appointment at the special meeting on February 14, 1983. (b) COMMUNICATIONS FROM ALDERMAN BEATTY Alderman Beatty requested clarification of his motion at the previous Council meeting regarding a six percent (6%) salary adjustment for the City Attorney. He pointed out it was to be retroactive to January 1, 1983. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Gruenhagen moved to approve the claims and authorize payment from the appropriate funds. Motion seconded by Alderman Carls and carried, with the Mayor abstaining from voting. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:00 P.M. upon motion by Alderman Carls Wconded by Alderman Beatty and 0rried unanimously. -5-