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cp11-22-1983 cHUTCHINSON CITY CALENDAR 0 WEEK OF November 20 To November 26 t WEDNESDAY -23- SUNDAY I MONDAY TUESDAY -20- -21- 1 -22- THURSDAY i -24- THANKSGIVING DAY FARM /CITY DAY FRIDAY -25- CITY OFFICES CLOSED 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -26- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 22, 1983 A. Call to Order - 7:30 P.M. J2/. Invocation - Reverend Keith E. Duehn, Bethlehem United Methodist Church J3. Consideration of Minutes - Regular Meeting of November 8, 1983 Action - Motion to approve - Motion to approve as amended ✓4. Public Hearing None 5. Communications Requests and Petitions ✓(a) Consideration of Request for Mayor -Elect Robert Stearns to Attend Minnesota Mayors Association Conference December 9 -10, 1983 Action - Motion to approve - Motion to reject ,(b) Consideration of Request by Hutchinson Downtown Retail Association to Use Library Square and Adjoining Side Streets for Christmas Sleigh /Hay Rides Action - Motion to approve - Motion to reject J(c) Consideration of Request by Hutchinson Area Chamber of Commerce to Post Highway Signs Regarding Transient Merchant Ordinance Action - Motion to reject - Motion to authorize posting signs ,/(d) Consideration of Hook -Up for Water Sprinklers In Building Located At Main Street North and Washington Avenue West (Requested by Lorraine Meyer) Action - /(e) Presentation by Attorney Robert Halvorson Regarding Mayor DeMeyer's Concerns Action - J(f) Consideration of Request for Brownie Girl Scout Troops to Use Library Square On December 18, 1983 Action - Motion to approve - Motion to reject COUNCIL AGENDA NOVEMBER 22, 1983 6. Resolutions and Ordinances V/(a) Resolution No. 7568 - Transferring $126,995 from 1983 Special Assessment Bond Fund to General Fund for Engineering and Administration Fees Action - Motion to reject - Motion to waive reading and adopt ✓(b) Resolution No. 7569 - Transferring $44,000 from Federal Revenue Sharing Fund to Central Garage Fund Action - Motion to reject - Motion to waive reading and adopt )(c) Resolution No. 7570 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt /(d) Resolution No. 7571 - Transferring $51,362 from 1980 Tax Increment Debt Service Fund to 1981 Parking Improvement Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ✓(a) Monthly Financial Report - October 1983 Action - Order by Mayor received for filing /(b) Minutes of Planning Commission dated October 18, 1983 Action - Order by Mayor received for filing ✓(c) Minutes of Hospital Board dated October 18, 1983 Action - Order by Mayor received for filing 8. Unfinished Business ,(a) Discussion of Relocation for Cameo Cleaners (DEFERRED NOVEMBER 8, 1983) Action - ,(b) Consideration of Project 84 -01, Hilltop Addition (DEFERRED NOVEMBER 8, 1983) Action - Motion to reject - Motion to approve and set public hearing date - Motion to waive reading and adopt Resolution -2- 0 0 COUNCIL AGENDA NOVEMBER 22, 1983 )(c) Consideration of Refunds On Additional Payments for Cedar Acres Subd. Parks and Playground Contributions (DEFERRED NOVEMBER 8, 1983) Action - Motion to reject - Motion to approve refund payments ,(d) Consideration of Proposed Sidewalk for Park Towers Residents (DEFERRED NOVEMBER 8, 1983) Action - 9. New Business �(a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service J(b) Consideration of Resolution Entering Into Contract with MN /DOT for Transportation Service (Hutchmobile) 1984 Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7563 Jc) Consideration of Application for Christmas Tree Sales Permit 1. Cynthia Beadell 2. Leonard Riemann Action - Motion to reject - Motion to approve and issue permit )(d) Consideration of Appointment of Charles Bailly & Company for 1983 Year -End Audit Action - Motion to reject - Motion to approve audit and authorize entering into agreement .(e) Consideration of r wing Plans and Specifications for Project 84 -01, North of Hilltop ;'and Project 84 -02, Sidewalk Section and Ordering Advertisement for Bids Action - Motion to reject - Motion to approve plans and specifications and call for bids on December 12, 1983 - Motion to waive reading and adopt Resolutions J(f) Consideration of Posting Street Signs Concerning Bicycle Riding On Downtown Sidewalks Action - Motion to reject - Motion to approve posting signs -3- COUNCIL AGENDA NOVEMBER 22, 1983 J(g) Consideration of Updating Policy On Safety Shoes Action - Motion to reject - Motion to approve policy change /(h) Consideration of Application for Snow Removal Permit 1. Douglas Peterson 2. Harold Juul - Juul Construction 3. James Haasl 4.' Otto Templin - Erickson & Templin Action - Motion to reject - Motion to approve and issue permit f(i) Consideration of Request by McDonald's to Extend Sign Permit 30 Days Action - Motion to reject - Motion to approve extension �(j) Consideration of Request for Water and Sewer Hook -Up at Liepke's Auto Repair Action - Motion to reject - Motion to approve and refer to City staff 10. Miscellaneous J(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments .f(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds J12. Adjournment -4- r i MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 8, 1983 1. The meeting was called to order by Vice -Mayor Gruenhagen at 8 :15 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar and Vice -Mayor Kenneth Gruenhagen. Absent: Mayor James G. DeMeyer and Alderman Ted Beatty. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Keith E. Duehn. 3. MINUTES The minutes of the public hearing of October 17, 1983 and regular meeting of October 25, 1983 were approved as presented upon motion by Alderman Carls, sec- onded by Alderman Pilinar and approved unanimously. 4. PUBLIC HEARING - 8:20 P.M. (a) IMPROVEMENT PROJECT 84 -02 (SIDEWALK PORTION) Vice -Mayor Gruenhagen called the hearing to order at 8:20 P.M. City En- gineer Priebe reported project 84 -02 was for the improvement of a City sidewalk system and City sidewalk assessment district by the removal, re- placement and construction of sidewalk. The estimated cost of the project was $100,000. The procedure would be to notify the property owner a sec- ond time after bids were taken regarding square footage and cost involved and to offer him /her the opportunity to choose between the City doing the project or the property owner doing the work. No one was present to be heard regarding the project. The motion was made by Alderman Mlinar to close the hearing at 8 :26 P.M. Motion seconded by Alderman Carls and carried unanimously. Alderman Mlinar moved to approve the project and waive reading and adopt Resolution No. 7562. Motion seconded by Alderman Carls and unanimously ap- proved. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF A DEVELOPMENT PROPOSAL BY RICHARD SMITH Mr. Richard Smith presented a proposed plan for destruction of all build- ings down to the sewing center in the Cenex block and construction of a two - story, 24,000 square foot building on the corner of Main Street and Second Avenue Southwest. r COUNCIL MINUTES NOVEMBER 8, 1983 Concern was expressed by Mr. Smith that the Council had rejected all bids for demolition of the Plowman building, with no new bid date set. He would need the parking space for his proposed plan. In conjunction with demolition on his property, Mr. Smith had received a bid from Kennedy Ex- cavating Co. of Benson, Minnesota to demolish and remove debris from the Plowman site for $9,950. Mr. Smith stated he would be attending the next Planning Commission meeting to present his proposed plan. (b) CONSIDERATION OF REQUEST FOR TEMPORARY SIGN FOR LYLE'S TAXIDERMY STUDIO Mr. Lyle Emme reported the Minnesota DNR had authorized a deer registra- tion station at his place of business, and they had furnished temporary signs to aid deer hunters. He requested permission to post the sign on the boulevard of Highland Park Drive for a 10 day period. City Administrator Plotz stated that placement of signs on City boulevards or right -of -ways required Council action. There was no minimum or maximum size for such signs. Following discussion, Alderman Mlinar moved to approve the temporary sign. Alderman Carls seconded the motion, and it carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 19/83 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON After discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to waive second reading and adopt Ordinance No. 675. Motion ap- proved unanimously. (b) ORDINANCE NO. 21/83 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Following discussion, Alderman Mlinar moved to waive second reading and adopt Ordinance No. 676. The motion was seconded by Alderman Carls and unanimously carried. (c) ORDINANCE NO. 22/83 - AN ORDINANCE TO VACATE SIDELOT EASEMENT LOCATED IN GREENS VIEW ADDITION After discussion, the motion was made by Alderman Carls, seconded by Ald- erman Mlinar, to waive second reading and adopt Ordinance No. 677. Motion unanimously approved. -2- 0 • J COUNCIL MINUTES NOVEMBER 8, 1983 7. REPORTS OF OFFICERS BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - OCTOBER 1983 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF LIBRARY BOARD DATED OCTOBER 21, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF NURSING HOME BOARD DATED SEPTEMBER 22, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF HOSPITAL BOARD DATED SEPTEMBER 20, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF TREE BOARD DATED AUGUST 16, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (f) MINUTES OF PARKS AND RECREATION BOARD DATED SEPTEMBER 7, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) DISCUSSION OF RELOCATION FOR CAMEO CLEANERS (REQUESTED BY PAT SMITH) Mr. Pat Smith and Attorney Roger Gilmer appeared before the Council re- garding the Cameo Cleaners relocation issue. Atty. Gilmer reviewed the Council action at the previous meeting and the failure of two motions for lack of a second. He stated the Council feared establishing a policy, where in fact, the City had established a relocation policy in 1976 with the adoption of Resolution No. 5779. It was his interpretation of the Minnesota Statutes that said policy was in effect. Based on the guide- line policy, he requested the City to grant relocation benefits to Pat Smith and to consider extending the lease on the Plowman building. Attorney Schaefer stated he had consulted with Attorney Jerry Gilligan of the Dorsey law firm regarding this matter. The question is: Is Cameo -3- COUNCIL MINUTES NOVEMBER 8, 1983 Cleaners displaced because of acquisition or because of some other in- dependent action, ie lease? The Statutes don't deal with the question, and this determination would be by court decision. The City Attorney ques- tioned whether what was adopted in 1976 would still be present federal guidelines. City Administrator Plotz presented a status report on the parking fund. The City had earned interest on funds that could be used at the Council's discretion. Mr. Smith reported there were five companies located in Minneapolis which relocated drycleaning businesses. A cost figure could be obtained from one of them. Attorney Schaefer recommended deferring action until the next Council meeting to allow time for Mr. Smith to contact the movers to determine a cost figure and for the City Attorney to contact the appropriate par- ties to determine if the guidelines were still in effect. Alderman Carls requested the City Engineer and City Attorney to be involved in determining costs for plumbing, heating and electrical work. Also, the City Engineer and Maintenance Operations Director were asked to determine the role the City would play in moving the Cameo Cleaners equipment to its new site. Alderman Mlinar moved to defer action on relocation costs until the next Council meeting and to extend the lease for one month, during which time Pat Smith would hold the City harmless of additional costs or repairs to the Plowman building. Motion seconded by Alderman Carls and unanimously carried. RECESS: Alderman Carls moved to recess for five minutes at 9:32 P.M. Alderman Mlinar seconded the motion and approved unanimously. (b) CONSIDERATION OF PROJECT 84 -01, HILLTOP ADDITION (DEFERRED OCTOBER 11, 1983) City Engineer Priebe commented he had presented several options of how the assessments for project 84 -01 could be assessed. It was his opinion that the costs should be paid by the property owners. After discussion, the motion was made by Alderman Mlinar, seconded by Ald- erman Carls, to defer action to the next Council meeting. Motion carried unanimously. (c) CONSIDERATION OF REFUNDS ON ADDITIONAL PAYMENTS FOR CEDAR ACRES SUBD. PARKS AND PLAYGROUND CONTRIBUTIONS (DEFERRED OCTOBER 25, 1983) Following discussion, it was moved by Alderman Mlinar to defer action to the next meeting. Motion seconded by Alderman Carls and approved unani- mously. • -4- • 0 0 COUNCIL MINUTES NOVEMBER 8, 1983 (d) CONSIDERATION OF PROPOSED SIDEWALK FOR PARK TOWERS RESIDENTS (DEFERRED SEPTEMBER 13, 1983) City Engineer Priebe reported he had presented to the September HRA meet- ing the proposed plan for a safer sidewalk for Park Towers residents. It was the recommendation of the HRA Board that the City acquire land on the north side of the City parking lot in question and install a sidewalk from the alley to Franklin Street. In addition, the Commissioners recommended removal of the steps on the Park Towers site and construction of a ramp down to the level of the alley where the new sidewalk would be located. After discussion, Alderman Carls moved to defer action. Alderman Mlinar seconded the motion, and it unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF PAYMENT FOR REPAIR WORK ON WATER MAIN The City Engineer stated there was no determination for the cause of the 12 inch water main pipe failing. Therefore, it was his recommendation that the City pay $1,589 as its share of the $2,989 repair cost. Following discussion, it was moved by Alderman Carls to approve payment of $1,589 for water main repair work. Motion seconded by Alderman Mlinar and approved unanimously. (b) CONSIDERATION OF CHANGE ORDER NO. 3 FOR ADDITION TO WATER TREATMENT PLANT A report was presented by Engineer Priebe regarding Change Order No. 3. He stated it covered several items previously approved for construction, for a total amount of $12,839.35. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to ap- prove Change Order No. 3. Motion carried unanimously. (c) CONSIDERATION OF BEACON REFURBISHING PROGRAM FOR HUTCHINSON MUNICIPAL AIRPORT Maintenance Operations Director Neumann reported on the proposed program for the airport beacon light. He stated the savings in the department would cover the cost. Alderman Carls moved to approve the program and enter into an agreement and to waive reading and adopt Resolution No. 7557. Motion seconded by Alderman Mlinar and unanimously carried. -5- COUNCIL MINUTES NOVEMBER 8, 1983 (d) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT 1. MILT HANSON 2. GILBERT LEHMAN It was moved by Alderman Carls, seconded by Alderman Mlinar, to approve and issue snow removal permits. Motion unanimously approved. (z) CONSIDERATION OF CANVASSING ELECTION RETURNS OF CITY ELECTION HELD NOVEMBER 8, 1983 Mr. Kenneth B. Merrill, Election Clerk, presented to the Council the sealed envelopes containing the count of ballots by precinct. The Council members then proceeded to canvass the election returns of November 8, 1983. The motion was made by Alderman Carls to accept the election results as submitted and to waive reading and adopt Resolution No. 7558. Motion seconded by Alderman Mlinar and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR The City Administrator had nothing to report. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Priebe reported that Larson Excavating had completed the work on demolition of the Masonic Temple structure, and he recommended the Council approve payment to said contractor in the amount of $13,358. Alderman Carls moved to approve payment to Larson Excavating for demoli- tion of the Masonic Temple building. Motion seconded by Alderman Mlinar and approved unanimously. (c) COMMUNICATIONS FROM ALDERMAN MLINAR Alderman Mlinar commented on the street and alley assessment program and suggested a survey be taken of out -state communities equivalent in size to Hutchinson to determine what guidelines they use, if any. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon motion by Alderman Carls, seconded by Alderman Mlinar and unanimously carried. 12. ADJOURNMENT The meeting adjo d at 10:22 P.M. upon motion b derman Carls, seconded by Alderman Mlinar approved unanimously. r Friday and Saturday, December 9.10, Thunderbird Motel Bloomington Friday, December 9th 6:00 - 9:00 p.m. Registration 6:00 - 10:00 Reception Honoring Newly Elected and Retired Mayors Saturday, December 10th 8:00 a.m. Registration 8.30 Welcome and Introductions 4 :00 Jim Lindau 8:45 SHAPING YOUR CITY'S ECONOMIC FUTURE 7 :00 Bea Blomquist, Michael Mulrooney, Steve Perkins and David Sollenberger 10:30 Concurrent Workshops (choose one) EMOTIONALLY - CHARGED MEETINGS _ _•HANDLING _ - Allan Klein, Earl Laufenburger, Herbert Mocol and Ed Powdedy -JOINT VENTURES AMONG SMALL CITIES: Traditional and Non - Traditional Approaches to Sharing Resources Dennis Healy, Ida Kabot and Marlin Thompson 11:45 Luncheon ADDRESS BY MARK DAYTON 1:15 p.m. Concurrent Workshops (choose one) -DRAM SHOP LIABILITY Lyndon Griffin and Mike Olson -HAPPENINGS IN "VOLUNTEER FOR MINNESOTA PROJECTS" Representatives from Volunteer for Minnesota Project 2:45 BALANCING YOUR TIME IN '84 Sandra Mervin 4 :00 ASSOCIATION BUSINESS MEETING 6:00 Reception 7 :00 Banquet and Entertainment Name REGISTRATION You should register in advance by mail using the attached form. All registrations should be received by Friday. December 2. SPOUSEIGUEST PROGRAM A separate flyer is included in this mailing for the Spouse /Guest Program. Note that a November 14 registration deadline is required for this program. FEE The total fee of SW (for Assoclation members) and S70 (for non - members) includes tuition, materials, luncheon, breaks, receptions and banquet. ACCOMMODATIONS The Thunderbird Motel (2201 East 78th Street, Bloomington, MN 55420,612Z54-3411 or Minnesota toll free 8001328-1931) is holding a block of rooms for participants on the 9th and 10th at the rate of S44 for single or double occupancy. Those needing rooms should contact the hotel directly by November 25. Be sure to mention this conference to obtain this special, reduced rate! CANCELLATION Fees will be fully refunded for cancellations received by December & FOR FURTHER INFORMATION Vicki Dettwller (for registration information) Carol Schoeneck (for program information) Government Training Service - 202 Minnesota Building 46 East Fourth Street St. Paul, MN 55101 6121222.7409 or Minnesota Toil Free 8001652 -9719 ABOUT THE GOVERNMENT TRAINING SERVICE The Government Training Service is s public, Joint powers organization providing training and consulting services to public officials, employees and employers In the State of Minnesota. Its members include the League of Minnesota Cities, the Association of Minnesota Counties, the Minnesota Association of Townships, the University of Minnesota, the State Department of Employee Relations, the Minnesota Association of Regional Commissions and the State Planning Agency. REGISTRATION FORM MINNESOTA MAYORS ASSOCIATION CONFERENCE December 9.10, 1983 PLEASE CHECK ITEMS TO BE INCLUDED IN THE FINAL REGISTRATION: Q Mayor - Association Member $60.00 ❑ Mayor - Non - Member $70.00 Gd Check here if you are a newly elected mayor Rnhert H. Stearns Address 375 First Avenue N.W. IalrMtl Hutchinson, MN Phone (612) 587 -2325 Please make checks payable to: Government Training Service. Return with this form by December 2 to: GTS, 202 Minnesota Building, 46 East Fourth Street, St. Paul, MN 55101 (612!222 -7409 or Minnesota toll free 8001652-9719). H � Hutchinson A Downtown Retail Association Hutchinson, Minnesota 55350 612- 879 -6025 NOV 1.383 MFJV p tsY__� November 11, 1983 City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear City Council, The Hutchinson Downtown Retail Association requests the use of Library Square and side streets around Library Square for Christmas sleigh /hay rides on three dates: November 26th, Saturday afternoon 1:30 to 3:30 p.m. December 5th, Monday evening 6:30 to 8:30 p.m. December 11th, Sunday afternoon 1:30 to 3:30 p.m. The equipment and horses will be provided by Bob Elliott, Triple J Farms, Route 4, Hutchinson. Mr. Elliott has insurance coverage that will free the city Hutchinson Downtown Merchants Asssociation from all liability. Mr. Elliott will be hired and payed by the Hutchinson Downtown Retail Association. Thank you for your consideration. Sincerely, Jay\ r1ck, President Hut on Downtown Retail Association cc: Jo Willmert, Christmas Promotion Bob Elliott, Triple J Farms H R Hutchinson Downtown A Retail association Hutchinson, Minnesota 55350 612- 879 -6025 November 11, 1983 City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear City Council, � P1tiy i 383 M The Retail Committee of the Hutchinson Area Chamber of Commerce thanks the City Council for their positive vote on the transient merchant ordinance in October. The ordinance will place controls on merchants who travel through Hutchinson and give buyers a method of tracing them if merchandise is unsatisfactory. In order to alert transient merchants that an ordinance is in place and will be enforced, we request that signs be placed at the entrance to the City on Hwy. 7 East and West, Hwy. 15 North and South, and Hwy. 22 South. A picture of a similar sign at the entrance to Owatonna was sent to City Hall earlier this month by the Retail Committee. Please place this on the agenda for the November 22nd City Council Meeting. Thank You! Sincerely, _ John Brinkman Retail Committee Htrtchinson Area Chamber of Commerce &E_ L`CrT�VI AWARENESS SO F `� jR�,NS1ENi NERCNANj .. ` tICENSES REDUIRED � - ,�, 9 — ,•,�..,.t•�r"- w`°'y�x�`".�-- es into the entrant ecected ce req above sign has be n there is an di uirin9 The an awt belicensed. Qwatonna as is to many Years, it erchan in eiiect for transient m as been of the system• Although the ordinance hove thefunctthen9gn they should would they afe told by wasieltAos enter ps solicitors aoolY for a license. i 1 1 0 PREPARED STATEMENT To: Hon. James DeMeyer, Mayor City of Hutchinson and City Council Members 0 Re: Water hook -up to Commercial building located at the corner of Main Street North and Washington Avenue West I have been notified by Building Inspector Homer Pittman that I would not be able to rent the lower level of my building until sprinklers, etc. have been installed (bringing the building up to the City fire code). Therefore, I have complied with the building requirements as specified, which is very costly, and have brought the building up to code to the best of my knowledge and wish to point out that the building in question was built in 1948 and all floors are of concrete construction and the structure is relatively fire proof. I might, also, point out that my tenants occupying this area will be the Masonic Temple Lodge No. 59. My request tonight is that the City bring the water to my building on Washington Avenue. Apparently, the 4" line needed for the sprinklers is at the parking lot located behind City Hall and the indication given is that it is my obligation to pay Juul Contracting $5,630.00 to bring the water to my building from this distant location to have the sprinklers connected. It is my contention that it is the obligation of the City to bring water service to my lot line. i Lor�xl aine A. Meyer Hutchinson City.Hall Hutchinson, Gentlemen: City Council MN; 55350: November 18;.19831 Re: Concerns of Mayor DeMeyer Our File No. 10192 -001 I represent Mayor James DeMeyer, Mr. DeMeyer and I nave reviewed a number of matters concerning Hutchinson City-Government.- vie nave talked at length about now these matters snould oe nandled,:and wnetner a lawsuit should,De commenced to challenge the City_,11s actions on each of the items set forth below.. I nave told Mr.-DeMeyer tnat ne would nave a good claim against the City:for illegal actions taxenr.but ne and I -nave also discussed the possiDility:of resolving all'of this without the necessity of a lawsuit._ Mr. DeMeyer would rather attempt to resolve these items first,.without -tne lawsuitr.out if they cannot De resolved,.he nas authorized me to co,nmence litigation immediately: The matters about wnicn Mayor DeMeyer is concernedr.and which would oe the subject of a lawsuit tnat will De initiated if we cannot resolve tnem,.are as follows: 1, rarxina Improvement Bonds. The original Resolution autnorizang parxing improvement Donds,.wnicn is Resolution No. 6875;.adopted on June 30, 1981;. provides for the issuance.of ponds in the aggregate amount of $1,250,000. Under the Statutes involved in the issuance of this type of Dondr.a minimum 50 percent assessment must De made Dacx against the parxing district.. This was not done._ In fact,.tne total levy:is closer to 25 percent tnan 5U. percent._ A1so,.I understand that after hearings were closed,.aumerous cnanges were made Dy the Council • • �1��92021222,? LAW OFFICES ^F0 GISLASON, DOSLAND, HUNTER Sa MALECKI NOV1983 A PARTNERSHIP INCLUDING A PROFESSIONAL ASSOCIATION STATE AND CENTER STREETS Y� r RW MVED P.O. BOX 458 i SIDNEY P. GISLASON C.ALLEN DOSLAND NEW ULM, MINNESOTA 56073 p� DONALD F. HUNTER,P.A.. 507-354-3111 61 JAMES H.MALECKI p y 9g DANIEL A.GISLASON ✓��- R05ERT M. HALVOR50N 220 WOODBRIDGE PLAZA C.THOMAS WILSON 10201 WAYZATA BOULEVARD JAMES S.WALLACE DAVID O.AL50P MINNETONKA, MINNESOTA 55343 RUTH ANN WEBSTER 512- 5.4-8035 REPLY TO BARRY G.VERMEER { New Ulm L\ WILLIAM A. MOELLER TIMOTHY P. TOBIN Hutchinson City.Hall Hutchinson, Gentlemen: City Council MN; 55350: November 18;.19831 Re: Concerns of Mayor DeMeyer Our File No. 10192 -001 I represent Mayor James DeMeyer, Mr. DeMeyer and I nave reviewed a number of matters concerning Hutchinson City-Government.- vie nave talked at length about now these matters snould oe nandled,:and wnetner a lawsuit should,De commenced to challenge the City_,11s actions on each of the items set forth below.. I nave told Mr.-DeMeyer tnat ne would nave a good claim against the City:for illegal actions taxenr.but ne and I -nave also discussed the possiDility:of resolving all'of this without the necessity of a lawsuit._ Mr. DeMeyer would rather attempt to resolve these items first,.without -tne lawsuitr.out if they cannot De resolved,.he nas authorized me to co,nmence litigation immediately: The matters about wnicn Mayor DeMeyer is concernedr.and which would oe the subject of a lawsuit tnat will De initiated if we cannot resolve tnem,.are as follows: 1, rarxina Improvement Bonds. The original Resolution autnorizang parxing improvement Donds,.wnicn is Resolution No. 6875;.adopted on June 30, 1981;. provides for the issuance.of ponds in the aggregate amount of $1,250,000. Under the Statutes involved in the issuance of this type of Dondr.a minimum 50 percent assessment must De made Dacx against the parxing district.. This was not done._ In fact,.tne total levy:is closer to 25 percent tnan 5U. percent._ A1so,.I understand that after hearings were closed,.aumerous cnanges were made Dy the Council L E GISLASON, OOSLAND. HUNTER & MALECKI 2 PAGE Hutchinson City Council November 18,.19831 (excluding the Mayor from these changes); thereDy:eliminating public input into the cnanges._ We oelieve that this procedure is completely illegal'and invalid under the Statutes._ 26 Tax Increment Financing. Development Districc 4'was estaolisned as a .Redevelopment Project" in accordance with a series of factual determinations made ny.tne Council._ These factual determinations ,.however,.ignored completely the fact that the shopping mall was to built directly . within the area designated as blighted." There can oe no question about the Councils knowledge or the shopping center,,as the lawsuit over the center nad just Deen concluded against. the City:at that time._ This was the City!js action in attempting to dany:Industrial Revenue bonds that nad previously :oeen designated for construction of the shopping mall._ We oelieve that the CouncilAs findings,.which ignore the pending construction of the snopping mall and adopt findings that are totally:inconsistent with this development,.are improper and do not constitute a satisfactory: oasis for estaolisnment of a aReaevelopment Projects 36 Armory Sale. All sales of real estate in Hutchinson must oe done oy: Ordinance. As the Council is aware,.this is a part of the City Cnarter.. When the Armory was sold to Emmett McCormicK and the Citizens BanK and Trust Company,.despite requirements of the Ordinance a deed was delivered oefore the ordinance was adopted.. Thereafter,.an Ordinance was adopted and objected to by:Mayor DeMeyer Decause the Ordinance was adopted after the fact._ In part,.tne Ordinance:provides tnat the City. Dy.this Ordinance does sell and convey all right,.citle and interest it may hold in that certain piece of property:legally : descrioed as This cannot be correct,.since the sale nad already:taKen place pursuant to a deed that nad previously:Deen delivered Dack on Feoruary 14, 19836 The Ordinance:must,.in order.ror the Ordinance procedure to maKe any: sense,.precede delivery:of, any deed._ 41 Transfer of Funds. Prior to Mayor DeMeyer %s term in office,.tne Council tOOK approximately $9o,u00_( *nick includes accrued interest),.from the City's sewer and water fund for improvements at the Municipal Liquor Store. We oelieve that such a transfer of funds is illegal,.and resulted -in overcharges for sewer and water within the City.. If an 0 GISLASON, 130SLAN30, HUNTER & MALECKI PAGE 3k Hutchinson City Council November 18, 1983 excess was allowed to develop in the City sewer and water fund,.it would indicate tnat the residents nave been overcharged; removal of that excess continued the overcharge._ 5. S & L Project. As witn the sale of the Armory, .the S & L1 Project property was sold without benefit oi•an ordinance. Again,.we feel that this was an illegal sale._ In order to comply:witn the Cnarter,.tne ordinance would had to nave been adopted prior to the sale being made._ 6', ar' ir�g Lots. Several parking lots nave been removed rrom:the City,s municipal parking system._ Nevertheless ,.tne.City:continues to maintain those lots,.including snow removal and the like._ An answer needs to De provided as to why these lots are continuing to be maintained Dy.tne City:_ It nas previously been determined that these lots were not necessary:for the overall parking program; if they had Deen considered as Deing necessary;.they should not nave been eliminated from the municipal parking system. We believe that public maintenance of these lots after they.have been eliminated from the parking system is entirely:inconsistent._ I,intend to be present at the Hutchinson City Council meeting on the evening of Tuesday,. NovemDer 221 1983, in order to discuss Mayor DeMayerAs concerns.. We would like to attempt to arrange a settlement of this overall situation on a basis that would oe in the public interest,.and would eliminate the necessity for a lawsuit. If such a settlement cannot De arranged,.Mayor DeMeyer will immediately.proceed with his action. I look forward to meeting with you. Very:truly::yours,. iAsIn. zlwiaa' Robert M.-Halvorson RMHejid cc: Mr. James Schaefer • i V19 N�V19JU�J� �N CD -- --j- / I s i • M E M O R A N D U M DATE: -- November-18, — 1983 — ---—- - - - — — TO: —Mayor & Cif Council — — — — — — — — — — — — — — — — — — — — — FROM: — Kenneth B. Merrill, Cit y Accountant SUBJECT: — 1983 Bond _ Engineering and Administration Transfer — . — — — — We have completed the bids and signed the contracts on the 1983 improvement projects. The total construction cost of the projects is $747,027. Based upon the 17% the City has been using for engineering and administration transfer to the General Fund, the transfer would be $126,995. Resolution No. 7568 reflects this amount and authorizes the transfer. /ms RESOLUTION NO. 7568 TRANSFERRING $126,995 FROM 1983 SPECIAL ASSESSMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $126,995 is hereby transferred by the 1983 Special Assessment Bond Fund to the General Fund for project administration fee and engineering fees. Adopted by the City Council this 22nd day of November, 1983. James G. DeMeyer ATTEST: Mayor Gary D. Plotz City Clerk 0 0 M E M O R A N D U M DATE - November 18, 1983 -- — — — — — — — — — — — — — TO: Mayor & City Council FROM: Kenneth B. Merrill, City Accountant SUBJECT: Federa;. Revenue Sharing -------------------------- - - - - -- During 1983 the City acquired eight replacement vehicles in various depart- ments. The budget for federal revenue sharing contained $44,000 to aid in the acquisitions costing $70,000. The difference between the transfer of $44,000 and cost comes from the rent charged for the vehicle and selling of the old vehicle. Resolution No. 7569 transfers the $44,000 per the federal revenue sharing budget. /mS ip '�� RESOLUTION NO. 7569 TRANSFERRING $44,000 FROM FEDERAL REVENUE SHARING FUND TO CENTRAL GARAGE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $44,000 is hereby transferred by the Federal Revenue Sharing Fund to the Central Garage Fund for vehicle and equipment replacement. Adopted by the City Council this 22nd day of November, 1983. James G. DeMeyer ATTEST: Mayor Gary D. Plotz City Clerk • i 0 RESOLUTION NO. 7570 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Water Meters (102) Chemical (12 Drums) 6,114.9 7,198.2C Water Meters for Resale Treatment Plant Operation Water Sewer Yes Yes Water Products Co. Nalco Chemical Co. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: M E M O R A N D U M DATE: November 18, 1983 --------- - - - - -- TO: —Mayor & City Council FROM: Kenneth B. Merrill, City Accountant SUBJECT: City Portion 1981 Parking Assessment — — — — -- — — — — — — — — — — — — — — — — — — — — — — — — — — — In 1981 -1982 when the downtown parking program was formulated, the tax increment plan was amended to allow use of the money generated from Area 4 to pay for the City's portion of the parking program. The assessment roll for the affected properties is in place and being collected in 1983 and thereafter. Resolution No. 7571 represents the transfer of funds from the 1980 tax increment debt service fund to the 1981 parking bonds for the City's share. All monies collected from the tax increment district go to the 1980 tax increment bond debt service fund; therefore, the transfer must be made from this fund to the other tax increment programs. /ms RESOLUTION NO. 7571 TRANSFERRING $51,362 FROM 1980 TAX INCREMENT DEBT SERVICE FUND TO 1981 PARKING IMPROVEMENT FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $51,362 is hereby transferred by the 1980 Tax Increment Debt Service Fund to the 1981 Parking Improvement Fund for the City's portion of the parking assessment. Adopted by the City Council this 22nd day of November, 1983. ATTEST: James G. DeMeyer Mayor Gary D. Plotz City Clerk • • EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1915.66 26437.70 32157.00 5719.30 0.82 CITY ADM. /CITY CLERK 8657.42 89602.94 104249.00 14646.06 0.86 OCT. CITY OF HUTCHINSON FINANCIAL REPORT - 1983 OCT. REVENUE REPORT - GENERAL FUND OCT. YEAR TO ADOPTED BALANCE PERCENTAGE 0.86 ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 451329.15 947331.00 496001.85 0.48 LICENSES 1195.00 15998.06 16400.00 401.94 0.98 PERMITS AND FEES 4811.55 53951.84 36700.00 - 17251.84 1.47 INTER - GOVERNMENT REVENUE 163894.25 762312.84 988115.00 225802.16 0.77 CHARGES FOR SERVICES 21646.18 209738.87 283138.00 73399.13 0.74 FINES & FORFEITS 2019.25 17845.79 30000.00 12154.21 0.59 MISCELLANEOUS REVENUE 20126.54 157837.28 185300.00 27462.72 0.85 CONTRIBUTIONS FROM OTHER FUNDS 20000.00 230074.50 373000.00 142925.50 0.62 REVENUE FOR OTHER AGENCIES 280.56 3133.73 200.00 - 2933.73 15.67 TOTAL 233973.33 1902222.06 2860184.00 957961.94 0.67 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1915.66 26437.70 32157.00 5719.30 0.82 CITY ADM. /CITY CLERK 8657.42 89602.94 104249.00 14646.06 0.86 ELECTIONS 248.30 324.05 6300.00 5975.95 0.05 FINANCE 12799.62 133170.74 154829.00 21658.26 0.86 MOTOR VEHICLE 4611.14 49915.00 56019.00 6104.00 0.89 ASSESSING 0.00 9081.80 18164.00 9082.20 0.50 LEGAL 3911.69 27469.50 29631.00 2161.50 0.93 PLANNING 908.77 2980.87 3375.00 394.13 0.88 CITY HALL 3397.72 31827.84 42492.00 10664.16 0.75 OLD ARMORY 187.00 11280.20 25112.00 13831.80 0.45 POLICE DEPARTMENT 43733.86 479734.70 567555.00 87820.30 0.85 FIRE DEPARTMENT 1885.10 47761.22 73355.00 25593.78 0.65 COMMUNITY SERVICE OFFICER 2378.90 25682.37 30376.00 4693.63 0.85 PROTECTIVE INSPECTIONS 3242.12 34876.62 42375.00 7498.38 0.82 CIVIL DEFENSE 78.60 514.49 475.00 -39.49 1.08 SAFETY COUNCIL 0.00 150.00 150.00 0.00 1.00 FIRE MARSHALL 2854.16 28254.64 34950.00 6695.36 0.81 ENGINEERING 12131.23 125418.49 146010.00 20591.51 0.86 STREETS & ALLEYS 24085.93 233912.37 307882.00 73969.63 0.76 STREET MAINTENANCE A/C 7651.54 59346.54 65725.00 6378.46 0.90 LIBRARY 208.68 38271.47 56285.00 18013.53 0.68 SENIOR CITIZEN CENTER 1312.56 27834.94 14357.00 - 13477.94 1.94 PARK /REC. ADMIN. 4574.87 48556.52 58893.00 10336.48 0.82 RECREATION 3377.32 65180.72 68185.00 3004.28 0.96 CIVIC ARENA 13173.48 79014.17 99056.00 20041.83 0.80 PARK DEPARTMENT 21751.32 244167.24 274539.00 30371.76 0.89 CEF,ETERY 3002.74 31761.58 38499.00 6737.42 0.82 COMMUNITY DEVELOPMENT 0.00 4507.14 6400.00 1892.86 0.70 LAWCON 32264.40 37989.39 114055.00 76065.61 0.33 DEBT SERVICE 0.00 97127.76 104558.00 7430.24 0.93 AIRPORT 14437.13 52801.53 50625.00 - 2176.53 1.04 TRANSIT 5347.75 50878.94 70712.00 19833.06 0.72 UNALLOCATED 2358.79 160928.78 162839.00 1910.22 0.99 TOTAL 236487.80 2356762.27 2860184.00 503421.73 0.82 / -e�-. OCT. CITY OF HUTCHINSON FINANCIAL REPORT - 1983 OCT. 16162.11 ENTERPRISE FUNDS SUPPLIES, REPAIR & MAINTENANCE 776.80 2733.27 REVENUE REPORT - LIQUOR FUND OCT. YEAR TO ADOPTED BALANCE PERCENTAGE 10082.36 ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 32519.85 309845.54 476100.00 166254.46 0.65 WINE SALES 8202.21 82143.30 121900.00 39756.70 0.67 BEER SALES 40974.17 487455.48 552000.00 64544.52 0.88 BEER DEPOSITS 115.69 - 1679.71 0.00 1679.71 60000.00 MISC. SALES 1262.34 16209.04 0.00 - 16209.04 29074.10 CASH DISCOUNTS - 143.87 - 2303.08 0.00 2303.08 OTHER TOTAL 82930.39 891670.57 1150000.00 258329.43 0.78 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 8713.33 101755.89 117918.00 16162.11 0.86 SUPPLIES, REPAIR & MAINTENANCE 776.80 2733.27 4100.00 1366.73 0.67 OTHER SERVICES & CHARGES 0.00 10082.36 28550.00 18467.64 0.35 MISCELLANEOUS 0.00 529.00 6650.00 6121.00 0.08 CAPITAL OUTLAY 0.00 7157.79 0.00 - 7157.79 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 0.00 60000.00 110000.00 50000.00 0.55 COST OF SALES 29074.10 643359.22 883450.00 240090.78 0.73 OTHER 0.00 0.00 11487.00 11487.00 0.00 TOTAL 38564.23 825617.53 1167265.00 341647.47 0.71 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 0.00 25957.00 0.00 - 25957.00 0.00 WATER SALES 38670.77 354888.19 425800.00 70911.81 0.83 WATER METER SALES 700.00 4679.55 5000.00 320.45 0.94 REFUSE SERVICES 16604.85 181325.09 230000.00 48674.91 0.79 SEWER SERVICES 41555.53 431707.19 507500.00 75792.81 0.85 PENALTY CHARGES 880.88 5691.44 0.00 - 5691.44 0.00 INTEREST EARNED 0.00 33542.17 55000.00 21457.83 0.61 REFUNDS & REIMBURSEMENTS 0.00 959.00 0.00 - 959.00 0.00 OTHER 2186.25 3179.37 4000.00 820.63 0.79 TOTAL 100598.28 1041929.00 1227300.00 185371.00 0.85 EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 36671.19 736013.93 1043253.00 307239.07 0.71 WATER 23083.60 648696.78 123206.00 - 525490.78 5.27 SEWER 13894.49 154484.06 167318.00 12833.94 0.92 TOTAL 73649.28 1539194.77 1333777.00 - 205417.77 1.15 0 0 MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, OCTOBER 18, 1983 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Vice - Chairman Roland Ebent at 7:30 P.M., with the following members present: Don Erickson, Shu -Mei Hwang, Thomas Lyke, Elsa Young (7:45 p.m.), and Chairman Ebent. Members absent: Ted Beatty and Larry Romo. Also present: City Engineer Marlow V. Priebe, City Administrator Gary D. Plotz, Fire Marshal George Field and City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated September 20, 1983, were approved as presented upon motion by Mr. Erickson. Seconded by Dr. Lyke, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR AMENDMENT TO THE ZONING ORDINANCE AS SUBMITTED BY GORDON HEDLUND Vice Chairman Ebent opened the hearing at 7:31 P.M., with the reading of Publication 43156 as published in the Hutchinson Leader on Thursday, October 6; 1983. The request is to rezone the property located at California Street from R -32 Mulitple Family Residence Zone, to R -5, Mobile Home Park Zone. City Engineer Priebe was present to explain that the request will allow the property owner to expand the Mobile Home Park already there. It was noted that the 27' strip will allow for larger mobile homes in the.existing park. Mr. Hedlund will present a new proposed layout for this area if the rezoning is permitted. Dr. Lyke made a motion to close the hearing at 7:33 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Dr. Lyke made a motion to recommend to City Council approval of the request for rezoning the property listed from R -3 to R -5. Seconded by Mr. Hwang, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT AS SUBMITTED BY SLYTER BUILDERS FOR KENNETH BAUMANN Vice Chairman Ebent opened the hearing at 7:34 P.M. with the reading of Publication 43157 as published in the Hutchinson Leader on Thursday, October 61 1983. The request is for a conditional use permit to allow the construction of an 18' by 24' addition to an existing, non - conforming garage on / '" " Planning Commission - Minutes October 18, 1983 Page 2 the property located at 115 5th Ave. N. W. City Engineer Priebe noted that the existing garage conformed to the former ordinance requirements for a 3' setback. Mr. Slyter and Mr. and Mrs. Baumann were present to explain the request. Mrs. Baumann stated that they felt the addition would accomodate their storage and garage needs in a way that would be the most conducive to the neighborhood. It was pointed out that putting the addition in a different place would require the removal of a nice maple tree and it would make access into the garage difficult. Fire Marshal Field asked if the addition would make the structure larger than the ordinance allows. After discussion, staff was directed to locate this stipulation in the ordinance and the hearing remained open. After reviewal, City Engineer stated that there was a requirement of this type in the former ordinance. When the ordinance was reviewed and updated in 1974, it appears this requirement was dropped. When comparing structure size to total square feet in the lot, the structure meets the requirements of the ordinance. After discussion, Mrs. Young made a motion to close the hearing at 8:08 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council approval of the conditional use permit as requested. Seconded by Mrs. Young, the motion carried unanimously. (c) CONSIDERATION OF A REQUEST FOR A VARIANCE AS SUBMITTED BY SLYTER BUILDERS FOR KENNETH BAUMANN Vice- Chairman Ebent opened the hearing at 8:10 P.M. with the reading of Publication $3160 as published in the Hutchinson Leader on Thursday, October 6, 1983. The request is for a variance to reduce the sideyard setback from 6' to 3' to allow the construction of an 18' by 24* addition to an existing, non - conforming garaage, on the property located at 115 5th Avenue N.W. This request was considered during the discussion for the conditional use permit for the same structure. Mr. Erickson made a motion to close the hearing at 8:11 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council approval of the variance as requested. Seconded by Mrs. Young, the motion carried unanimously. (d) CONSIDERATION OF FINAL PLAT FOR ROLLING GREENS SECOND TOWNHOUSE ADDITION AS SUBMITTED BY BETHKE CONSTRUCTION, INC. • 0 W- • • Planning Commission - Minutes October 18, 1983 Page 3 Vice- Chairman Ebent opened the hearing at 7:45 P.M. with the reading of Publication 03158 as published in the Hutchinson Leader on Thursday, October 6, 1983. The request is for approval of the final plat for Bethke's Rolling Greens Second Townhouse Addition. City Engineer Priebe explained that this was the second phase of proposed plan. No changes had been made from total plan submitted before. After discussion, Mr. Erickson made a motion to close the hearing at 7:49 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council approval of the Final Plat for Bethke's Rolling Greens Second Townhouse Addition. Seconded.by Dr. Lyke, the motion carried unanimously. (e) CONSIDERATION OF VACATION OF SIDELOT EASEMENTS OF GREEN'S VIEW ADDITION AS SUBMITTED BY BETHKE CONSTRUCTION, INC. Vice Chairman Ebent opened the hearing at 7:50 P.M. with the reading of publication 03159 as published in the Hutchinson Leader on Thursday, October 6, 1983. City Engineer Priebe explained that the new plat overrides the old plat and the old easements must be vacated. New easements have been designated on the new plat. The configuration of the land must fit with building lines. After discussion, Mr. Erickson made a motion to close the hearing. Seconded by Mrs. Young, the motion carried unanimously. Dr. Lyke made a motion to recommend to City Council approval for vacating the sidelot easements of Greens View Addition. Seconded by Mr. Erickson, the motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCHINSON PUBLIC SCHOOLS Vice - Chairman Ebent opened the hearing at 7:55 P.M. with the reading of publication 03162 as published in the Hutchinson Leader on Thursday, October 6, 1983. The request is for a conditional use permit to allow the construction of a 24' by 24' wood framed garage as an accessory building to a concrete block building located in an I -1 zone at 980 Second Avenue Southeast. Mr. Jim Mills was present to explain that the request was identical Planning Commission - Minutes October 18, 1983 Page 4 to the request submitted and approved in October of 1982. There was a problem with obtaining the Certificate of Title, so the permit was not recorded and the structure was not started within the month time frame, so a new request was required. He stated that the school will comply with any and all contingencies to the permit as stated previously. After discussion, Dr. Lyke made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously. Mrs. Young made a motion to recommend to City Council approval of the conditional use permit, subject to the same contingencies as stated before. Seconded by Mr. Erickson, the motion carried unanimously. (g) CONSIDERATION OF REQUEST TO AMEND ZONING ORDINANCE - SECTION 4, As SUBMITTED BY STAFF Vice - Chairman Ebent opened the hearing at 8:12 P.M. with the reading of publication 03161 as published in the Hutchinson Leader on Thursday, October 6, 1983. The request is to amend the ordinance by adding the following definition to Zoning Ordinance 0464, Section 4: Definitions: KENNEL; ANY PREMISES USED BY A PERSON, FIRM, PARTNERSHIP, OR CORPORTATION ENGAGED IN THE BUSINESS OF BREEDING, BUYING, SELLING OR BOARDING DOGS. City Administrator Plotz explained that the wording had been changed as discussed at the September 20 meeting. The change was prompted by a complaint about a dog kennel in a residential zone. City Attorney Schaefer commented that the City Council may go on to establish further requirements in a separate dog ordinance, but Zoning Ordinance amendments must go through the Planning Commission. After discussion, Mr. Hwang made a motion to close the hearing. Seconded by Dr. Lyke, the motion carried unanimously. Dr. Lyke make a motion to recommend to City Council adoption of the new definition of "kennel ", and that the definition be added to the zoning ordinance. Seconded by Mr. Hwang, the motion carried unanimously. There was a question from the audience about if this referred to veterinarians. City Attorney Schaefer responded that holding a dog after treatment would not be considered "boarding ". 4. Old Business (a) CONSIDERATION OF FINAL PLAT FOR "SOUTH GRADE ROAD SUBDIVISION" SUBMITTED BY ED HOMAN, COUNTY ZONING ADMINISTRATOR A - • Planning Commission - Minutes October 18, 1983 Page 5 City Engineer Priebe commented that this final plat was the same as the sketch plan and preliminary plat considered and recommended for approval at the previous meetings. It was referred to the Planning Commission as it is outside City limits but within the two -mile radius. Mr. Priebe commented also that it conforms with the City's Comprehensive Plan. It was rezoned to Rural Residential. After discussion, Dr. Lyke made a motion to recommend to City Council approval of the final plat as submitted. Seconded by Mr. Erickson, the motion carried unanimously. 5. NEW BUSINESS City Engineer Priebe commented about Land Use Planning workshops _ offered by the State in early December. He noted that they are often worthwhile for planning commission members. Be plans to attend. City Administrator Plotz noted that funds are budgeted for that purpose. Anyone interested in attending should contact Mr. Plotz. 6. ADJOURNMENT There being no further business, the meeting was adjourned at 8:20 P.M. upon motion by Mr. Erickson. Seconded by Dr. Lyke, the motion carried unanimously. HUTCHINSON COMMUNITY HOSPITAL ,. REGULAR BOARD OF DIRECTORS MEETING - October 18, 1983 Present: Joan Ewald, Vice President; Norah Mullan, Secretary; Rolly Balke, Trustee; Rev. Thor Skeie, Trustee; Ken Gruenhagen, Trustee; Dr. George Gordon, Chief of Staff Absent: Dave Doelger, President; Virgil Goebel, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Recording Secretary "The Wellness Revolution," a short film highlighting wellness efforts taking place across the United States, was shown to the board prior to the meeting. The meeting was called to order by Vice President Ewald at 6:00 PM. Minutes of Past Meetings. Motion was made by Balke to approve the minutes of the September 20, 1983 meeting as presented. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Medical Staff Meeting Minutes. Dr. Gordon presented the Medical Staff meeting minutes. No unusual continents were made. Old Business A. Auto Lease. Historical background of the automobile furnished to the administrator in lieu of salary was reviewed. Graves discussed alternatives to leasing a new vehicle. He stated that purchase of the present vehicle was the most cost efficient alternative and recommended that the purchase be made. Following discussion: Motion was made by Balke to purchase the 1981 Oldsmobile for the administrator's use from Swanke Motors of Hutchinson at a cost of $7,000.00. Motion was seconded by Skeie. All were in favor, with Gruenhagen abstaining. Motion passed. New Business A. Long Term Care Joint Meeting. Graves presented a letter to the board from the Long Term Care Task Force giving findings of their study of elderly services needed in Hutchinson. He reminded the board of the joint meeting coming up on October 24 at 7:00 PM in the Large Conference Room, when the Task Force will meet with the boards of Burns Manor and Hutchinson Community Hospital to discuss these findings. B. Joint Meeting with Medical Staff on CAT Scanner. Graves polled the group on their availability for an informational meeting with the Medical Staff regarding a joint venture in purchasing a mobile CAT scanner. The meeting was tentatively set for Tuesday, November 8, at 5:30 PM, with a presentation by Metropolitan Medical Center personnel and a question- and - answer period following. Discussion was held regarding feasibility, partnerships, and their relationship to DRG system. `f c• ( I, C. Joint Meeting with West Central Board of Directors. Graves presented a letter from Dr. Vince Mehmel stating Mehmel's position that the affiliate agreement between the hospital and West Central Community Services Center was cancelled. The board concensus was that, since the Center had not notified the hospital with the required thirty -day's notice of cancellation, the contract was still in force. Graves recommended that the board meet with the Center's Board, as Mehmel requested, and discuss the agreement with them. Following discussion: Board concensus was to direct Graves to contact Dr. Mehmel .for the purpose of setting a time and date for a joint meeting of the West Central Community Services Center Board and the Hutchinson Community Hospital Board to discuss the hospital's affiliate agreement with the Center. Graves also informed the group of McLeod County's decision to award the 1984 Outpatient Mental Health Services contract to Hutchinson Community Hospital. The board acknowledged this and expressed their appreciation. D. New Air Conditioning System. Installation cost of the air conditioning equipment donated to the hospital by 3M, which will be used as a back -up system for select areas of the hospital, was discussed. Estimates obtained thus far for the installation had varied greatly, and Graves proposed contacting the hospital's design engineer for specifications in order that the project be put out to bid to area firms. Following discussion: Motion was made by Skeie to obtain preliminary engineering documents from Horty, Elving & Associates which will be distributed to area firms interested in bidding on installation of the back -up air conditioning equipment. Motion was seconded by Gruenhagen. All were in favor. Motion passed. E. Third Quarter Objectives Status Report. Graves distributed the third quarter objectives status report to the board. He discussed each item, and no unusual comments were made. Statistical Report. Graves presented the statistical report. Occupancy year -to -date is the same as the previous year's, and only a slight decrease was shown when compared to the previous month. Medical service areas were all close to budget. Accounts Payable. The accounts payable were were presented for approval. Following discussion: Motion was made by Gruenhagen to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $581,445.57. Motion was seconded by Mullan. All were in favor. Motion passed. Financial Statements. The financial statements were presented. Graves noted an $8,000 gain for the month. The hospital continued to show a favorable variance in budget to actual operating expenses. r • Departmental Reports A. Director of Nursing Services. The report was presented. No unusual comments were made. B. Education Coordinator. The report was presented. No unusual comments were made. C. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. Auxiliary meeting minutes for the month of September will be included in next month's report. Patient Satisfaction Surveys. Patient satisfaction surveys returned to the hospital were reviewed by the board. Other A. Arthroscopy Equipment. Graves submitted a proposal to increase the amount previously authorized by the board for the purchase of arthroscopy equipment from $9,000 to $13,500. He cited the need to purchase additional instrumentation as the reason for the increase. Following discussion. Motion was made by Skeie to authorize an addition of $4,500 to the original price of $9,000 for arthroscopy equipment, for a total of $13,500. Motion was seconded by Mullan. All were in favor. Motion passed. B. Suit by Gladys Hogan, et al. Graves appraised the board of a lawsuit initiated against the hospital and Dr. Griebie by Gladys Hogan, a patient of Dr. Griebie who received a hip prosthesis. Adjournment. Motion was made by Balke to adjourn the meeting. Motion was seconded by Mullan. All were in favor. Motion passed. The meeting was adjourned by 8:50 PM by Vice President Ewald. Respectfully submitted, �v- Laurie Hulkonen Recording Secretary Ov. Norah Mullan Secretary C� HUTC1 HINSON C(TT•]UNITl' HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES OCTOBER, 1983 CURRENT PERIOD ACTUAL BUDGET' VARIANCE PATIENT REVENUE Daily Hospital Service 200,371 196,131 4,240 Media Nursing Units 44,208 49,276 (5,068) Mental Health Unit 240,342 211335 29,007 Ancillary 484,921 456,742 28,179 Gross Patient Revenue (34,101) (30,939) (3,162) Less: Discounts & Allowances (10,409) 17,710 21,547 450,820 425,803 25,017 Net Patient Revenue 10,257 6,739 3,518 Other Operating Revenue 461,077 432,542 28,535 228,831 221,339 7,492 43,082 43,627 (545) 14,203 15,632 (1,429) 8,160 8,697 (537) 15,775 10,658 5,117 32,82o 43,229 (10,409) 17,710 21,547 (3,837) 3,403 6,813 (3,410) 1,450 2,104 (654) 2,807 2,578 229 2,209 2,237 (28) 15,833 14,554 1,279 5,742 4,oll 1,731 i Tbtal Operating Revenue Salaries Errployee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Equi.pTent Repairs Rental Expense Insurance Interest Depreciation Other Expenses 392,025 397,026 (5,001) Total Operating Expense 69,052 35,516 33,536 Operating Income Add (Deduct) Non - Operating Revenue/Expense (13,212) (13,212) - -- Price - Level Depreciation 55,840 22,304 33,536 Net Inoue YFAR -TO -DATE 1,962,266 1,955,460 6,806 395,733 492,049 (96,316) 2,302,839 2,096,005 206,834 4,660,838 4,543,514 117,324 #(442,212) (300,711) (141,501; 146,886 156,251 4,218,626 4,242,803 (24,177) 90,610 67,343 23,_267 4,309,236 4,310,146 (910) 2,269,656 2,284,994 (15,338) 425,o49 .436,272 (11,223) 146,886 156,251 (9,365) 83,925 86,967 (3,042) 108,350 106,532 1,818 365,229 431,827 (66,598) 179,215 181,306 (2,091) 46,409 68,184 (21,775) 23,029 20,989 2,040 23,992 25,780 (1,788) 22,425 22,370 55 158,330 145,495 12,835 58,445 73,920 (15,475) 3,910,940 4,040,887 (129,947) 398,296 269,259 129,03; (132,120) (132,120) - -- 266,176 137,139 129,0;` *Note: Year -To -Date Discounts and Allowances have been adjusted to more realistically reflect anticipated Medicare discount. • E 0 NOTICE OF INTENTION TO MOVE Gary Plotz City Administrator 37 Washington Ave. W. Hutchinson, MN 55350 FROM �c Please be advised that we are planning our move from the above premises to: Address Met LM Signature Title Date AU W� er ,ti/ Notice of intention to move or to claim direct loss of property must be received by the Development District Adminis- trator at least 30 days, but no more than 90 days before the date moving begins. Bid proposals for moving costs must also be submitted at least 30 days prior to any planned move to allow time for review and authorized approval to proceed with the move. /,e '\1 4 ti NOV 19B3 RECEIVED �c BY !- NAME OF BUSINESS 0 I:f71T:1�'� I hereby acknowledge receipt of a "Business Relocation Guide" which explains the relocation assistance program available to owners and tenants being displaced by the City's Develop- ment District Program. C a I/ nature O : MAJIMILL I e M /l- 7 - Y3 Date MMM 0 BID PROPOSALS The Brush Rider - sign Maranatha Builders, Inc. - remodeling Anderson Interiors, Inc. - carpet and paint Berger Plumbing and Heating - Carlson Sales and Service - plant removal and reinstallation A & B Electric — wiring TOTAL $ 983.00 4,475.00 2,108.67 5,500.00 5 ,587.00 3 ,211.00 $21,864.67 \ h I Proposal FROM MARANATHA BUILDERS9 INC. HUTCHINSONr MN. 587 -3507 Proposal No. Sheet No. Date Proposal Submitted To Work To Be Performed At Nome_____Z.anjeo__CjPnnPr.q Street Main Srppt North Street City Hntnhinson State Minn City uv.t Date of Plans State_ Minnesota_ Architect Telephone Number We hereby propose to furnish all the materials and perform all the labor necessary for the completion of 1• Remodel front pnli to annmmndstp c t p for nnuntprs, rustompr reception _ —ea, Particn wall, hench area by winnow, -hpptrocking and finishing complete, • Paint hank arpa_ with an pn mpl typp. paint for ease of cleaning and durability • Anid floor in rear entry area apply two coats-;of an ep= type paint on floor, Paint walls. and adeling area with enamel paint All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of Four thousand four hundred and seventy five dollars and 00100 Dollars l$ 4475-00 1 with payments to be made as follows: Full Payment on completion of job. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on above work to be taken out by Maranatha Builders, Inc. Respectfully submitted 11 -17 -83 Per Doug Yerks Note — This proposal may be withdrawn by us if not accepted within 10 days . ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Accepted Signature Date Signature TOPS FORM 3450 in _- - _ LITNa IN Address LAYING ADDRESS (IF OTHER) City Anderson Interiors, Inca 779 MAIN ST. S0. MEASURING APPOINTMENT PHONE Hulch,nson, Minn. , r FLOOR COVERING EST /MATE SHEET 879 3703 Customer's Name q At�✓� o n 1 e �� o 4 Date, Address LAYING ADDRESS (IF OTHER) City Phone MEASURING APPOINTMENT Job AREAS TO COVER MATERIAL — Pattern No. and Golot. SIZE CUT SO. YARDS a2o K, Smoomecpe ❑ Foam Back ❑ 1 Perimeter Glue Down 1za7. _ INLAY- 6' Widrh ❑ Tile ❑ Solarian ❑ - Sales Ticket - 12'Wid1h ❑ Inlaid Vinyl ❑ Wooc _ F,nisheC Old Carpet Purrhace • � o f r7.t � c' ; ? u� r C l FLOOR CONDITION a Cement ❑ Unfinished ❑ A Must old carpet or floor be taken u.. Yes ❑ - No ❑ Approx. Shipping Date , `,•Noe of Installation Type of Pad SG. 1� Yds. 11 Job ❑ Glue Down CARPET; Type Smoomecpe ❑ Foam Back ❑ 1 Perimeter Glue Down Turn&Tack ❑ Cul Et Bind ❑ _ INLAY- 6' Widrh ❑ Tile ❑ Solarian ❑ - Sales Ticket - 12'Wid1h ❑ Inlaid Vinyl ❑ Wooc _ F,nisheC Old Carpet Purrhace FLOOR CONDITION a Cement ❑ Unfinished ❑ A Must old carpet or floor be taken u.. Yes ❑ - No ❑ Approx. Shipping Date , `,•Noe of Installation Type of Pad SG. 1� Yds. 11 PROPOSAL: C &iceo Cleaners Hutchinson, Minnesota 0 0 BERGER PLUM3ING & HEATING 855 Grove S. Hutchinson, M. 55350 587 -2841 Relocation of business including installation of alas line, air line, pressure lines, drain line, steam lines and fittings; also including labor. $5,500.00 • Dt: (r. C.i tV.c yellow copy lor0 _!i :u I white and pmk ccpy' corhon t. l he while copy 1s )i ya/ Ls�.�celrStCS' will he returned as yoyr.reply... Pat Smith + } Cameo Cleaners 34 - 2nd AV SE Hutchinson, MN 55350 SEND: RFGULAR ❑ AIR,AIL ❑ DELIVERY R --j MAIL_ J DATE 11 -18 -83 SUBJECT Quote to Move plant, ' CARLSON SALES AND SERVICE L 701 South 1st Street Minneapolis, MN 55401 (612) 338 -5041 (612) 332 -9143 PLEASE— Deloch white coy and return to sender. R This reply will it a window envelope if fa Date PLEASE REPLY VIA R ugulor AirR Oil Spe eief r Moil O Delivsry L1 copy for your records. e fold mark. r I .tt Page No. of PaEes A & B ELECTRIC INC. ' Hwy. 7 West I HUTCHINSON, MINNESOTA 55350 587.6590 II 11'ROP rHONE OSA� SUBMITTED TO 1f1rn� - -- DATE t / - -- SIPEET J26 NAME i CITY, STATE AND ZIP CODE JOB LOCATION I G A CHITFCT J GATE OF PLANS u0B PHONE — I We hereby submit specifications and estimates for _ o' (ve�<:e - % /�17`6�/�' �4 //SZNr R Q'Gt� /. iJ. �✓ ; S// �if3S c i /u QG �/i/'�`/%�� "cq /''� _. On/�4/'2iT'7i5� ��Rf �¢yl,��PG�r,'L �i9/✓ /)2 uSG fl:S Tire %._ _..I ITIP Propairr hereby to furnish material and labor —complete In accordance With above specifications, for the sum of: c*r— ��.._ ✓ -- OO dollars ($ Payment to be made as follows: / All ccatenal ' fi arantned to be as specified, All work to be enmpleted in a ..1kirarlike Authorized mau r according to s'andard pracr es Any alteration or dev -at en frcn above sr- '��ca $ d °cture Q - boas nvoly ng extra costs rill be e..r 11d only upon wren orders, and ..I; h' c e an erlra oblige over and abo,e the estimate. All contingent upon shires, acCdents Note: This proposal may be cc delays beyond ourvmctrol. Omer to carry fire, tornado and other necessary Insurance. Our worAe,s are fully trend by Wli,kmec s Cbr,, ^,ation Insurance w1Fdrawn by us if not accepted within____ --- - - - - -- -days. I 12) 587.5151 ITY OF 14UTCHINSON SHINGTON AVENUE WEST MINN. 55350 M E M 0 DATE: November 15th, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Project 84 -01, Part II Hilltop Addition Area Attached is the data previously submitted relative to this portion of the project, for your use. MVP/PV attachment Marlow V. Priebe Director of Engineering F4-' r i (612) 587 -5151 (i r OF HUT c: JINSON VASHINGTON AVENUE WEST ,HINSON, A111W 55350 M E M O DATE: September 20th, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Project 84-01 Hilltop Addition Before a bearing is rescheduled for - Hilltop Lane, Connecticut Street and Campbell Lane, the assessment procedure for Hilltop Addition must be approved. V: The original information sent out to the property owners in Ailltcp Additions was as follows: Total Street Cost Per Lot------- - - - --- $3,270.31 - Assessment to Date - -- from $1,091.68 to $2,660.02 1984 Assessment - - - -- from 610.29 to $2,178.63 The ten (10) lots not on Shady Ridge -toad have bad equal payments -to date of -- $1,091.68 and equal 1984 assessment estimates of $2,178.63. If you propose to make an equal assessment to each of- the ten (10) lots, the 1984 estimated cost would be $2,600.00_ This would be 100% of the estimated cost_ If you propose to limit the assessment to the- ten --(10) lots for.1984 to $2,178.63, there would be a balance of $4,213.70 of- -City Cost_ - - - -_- If you propose to vk0ce an assessment on the present -City policy that doev not include new areas covered by Subdivision Agreements, -the cost would be as follows:_ Four (4) Lots @ $ 1,373.60 = $ 5,494.40 Six (6) Lots @ $ 1,116_05 = $ 6,696_30 city Cost @ $13,809.30 = $13,809.30 - if a decision is made, we could hold a new bearing on October 25, 1983. The attached resolution will have to be approved. w MVP /pv a_ attachment Marlow V. Priebe Director of Engineering 0 s • ENGINEER'S RE -PORT CITY OF HU-JCHIrSON DATE: August 9, 1983 -- TO: 2.%yor and City Council FROM: Director of Engineering SUBJECT- Street Surfacing hproven >_nt ?roject - Gentlemen: I have studied the following areas and find that the proposed project is a hearing feasible and reco. end it be constructed_ If acceptable, I recor.umend be held on September 13th, 1983 at 8:00 P_M_ PROJECT NO_ 84- 01,__. Grading, Base and Surfacing and Appurtenances on Hilltop Lane and Connecticut Street in Hilltop Addition 20,000_00 Construction Cost 2,000.00 Engineering 2,000.00 Fiscal and Miscellaneous -o- Land Acquisition 2,000.00 .Capitalized Interest 26,000.00 Assessable Cost Deferred Assessable Cost City Cost IIVP /pV $ 26,000_00 -o- -0- 26,000.01 Respectfully submitted, p;arlow V_ Priebe Director of Engineering r (612) 587 -5151 I'!1 Y OF «ui C171AISON 7 WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 M E M O DATE: October 17th, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Hilltop Addition Project 84 -01 The previous hearing held for -this project for the area North of Hilltop Addition was proper and I recommend approval of same. - The cost report for that portio*:_. -. was $36,400.00. The Hilltop Addition area cost report was $26,000.00. According to the Subdivision Agreement and the Subdivision Ordinance, the total cost shall be paid by the property owners. I recommend that the City notify said property owners that if they desire to have their street improved, they submit a signed petition with- -each property owners share of the cost. If they cannot agree on same, the street ' remains gravel and the maintenance assessment is made. - -They have been notified of same and would be removed if the project proceeds. 4 Marlow V. Priebe Director of Engineering MVP /pv n RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 84 -01 Resolution No. 7519 WHEREAS, a resolution of the City Council adopted the 23rd day of August, 1983, fixed a date for a council hearing on the proposed improvement of Campbell Lane and Connecticut Street in Clark's 2nd Addition and McClure's Addition, by the construction of Gravel Base, Bituminous Surfacing and Appurtenances, AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 13th day of September, 1983, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 23rd day of August, 1983. 2. Marlow V. Priebe is hereby, a as the engineer for this improvement. He shall prepare pl s and speci ications for the making of such improvement. Adopted by the council this 25 day of ctober, 1983• Clerk RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 84 -01 Resolution No. 7519 WHEREAS, pursuant to resolution of the council adopted August 23rd, 19839 a report has been prepared by Marlow V. Priebe with reference to the improvement of Hilltop Lane and Connecticut Street in Hilltop Addition and Connecticut Street and Campbell Lane in Clark's 2nd addition and McClure's Addition by the construction of Gravel Base, Bituminous Surfacing and Appurtenances, and this report was received by the council on August 23rd, 1983. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at An estimated total cost of the improvement of $62,400.00. 2. A public hearing shall be held on such proposed improvement on the 25th day of October, 1983, in the council chambers of the city hall at 8:00 `7 P.M. and the clerk shall give mailed and published notice of such bearing and improvement as required by law. Adopted by the council this '11th day of .October_, 1983. Mayor Clerk ,512) 587 -5151 -- - - -- • r i 37VM.S�7VS TON A VENUE V''L-5T / -� HUTCHIIVSOI\ MINN. 55350 ME1-10 DATE: November 2nd, 1983 TO: ,Savor and Citv Council FROM: Director of Engineering RE: Cedar Acres Subdivision I have checked my records and find that the following properties have bad additional payments for Parks and Playground that would require repayment based on your action on October 25th. Lot 3 - Block 2 - John H. Korngiebel $350.00 Sioux Hills Paid 8 -17 -81 Hutchinson, 1`f1; 55350 Lot 4 - Block 2 - G 8 H Co. - Partnership $425.00 c/o J. Willard Haukos Paid 6 -17 -81 Glencoe, MA' 55336 In addition, based on the City Attorney's report and your action on October 25th, I have reviewed all other payments and to the best of my knowledge, no other repayments are due. MVP /pv Marlow V. Priebe Director of Engineering 12) 587 -5151 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 2nd, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Sidewalk for Park Towers Attached is the H.R.A. recommendation for providing a safer walkway for residents of Park Towers,to Franklin Avenue,for your consideration. Marlow V. Priebe Director of Engineering MVP /pV attachment HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. • Hutchinson. Minnesota 55350 Telephone: (612) 587 -2168 ft" EQUAL HOUSING OPPORTUNITY October 25, 1983 Mr. Marlow V. Priebe Director of Engineering, City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Marlow: Following your presentation regarding the sidewalk rehabilitation for Park Towers at the September 21, 1983 commissioners meeting, the commissioners have decided to recommend that the following action be taken. Taking into account the age and habits of the residents as a primary concern, the recommendation supports the route providing the easiest and shortest access to the downtown shopping area. This would be the acquisition of land on the north side of the city parking lot in question, and the installation of a sidewalk from the alley to Franklin Street at that location. In addition, the commissioners re- commend that the steps on the Park Towers site be removed and a ramp constructed down to the level of the alley at the point where the new sidewalk would be located. This recommendation has been determined after input -not only from the commissioners, but the residents it would affect. S /incerely, Carol Haukos Executive Director 0 0 0 -§ (572) 879 -2.41, CITY OF f-'Oi O6 -IIIVSOiV 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 22, 1983 TO: Mayor & City Council _ _ _ _ _ _ _ _ FROM: Water Billing Dept_ _ _ _ _ _ _ _ _ SUBJECT: Delinquent [+rater Accounts _ _ _ _ _ _ _ _ Attached is a listing of the delinquent water accounts for the month of November. Recommend water service be discontinued on Tuesday, November 29, 1983 at Noon unless otherwise stated. *Service Address q- l 04- 0415 -2 -00 09- 0295 -1 -00 Ronald Hardeman David Norton *215 Monroe St. S. *565 Fourth Ave. S.W. 1521 Argon Drive 565 Fourth Ave. S.W. Fayetteville, NC 28301 Hutchinson, MN 55350 $25.46 $81.94 cc: Pat Anderson Promises to pay December 1, 1983 08- 0355 -7 -00 09- 0427 -2 -00 Steve Olsen Michael Maiers *720 Harmony Lane *937 Lewis Ave. Route 4 937 Lewis Ave. Hutchinson, MN 55350 Hutchinson, MN 55350 $92.97 $143.03 cc: Kenneth Buse 09- 0545 -2 -00 08- 0370 -1 -00 Thomas Dudich Michael LeVesseur *945 Osgood Ave. *626 Harmony Lane 845 23rd Place 626 Harmony Lane Vero Beach, FL 32960 Hutchinson, MN 55350 $101.61 $84.50 cc: Dean Kirchoff 08- 0430 -9 -00 09- 0575 -2 -00 Dennis McCutchen Randy Redman *503 Second Ave. S.W. *976 Osgood Ave. 503 Second Ave. SW 976 Osgood Ave. Hutchinson, MN 55350 Hutchinson, MN 55350 $36.94 $56.37 cc: Ralph Lundahl 09- 0745 -1 -00 08- 0460 -1 -00 Charlotte Gehrke R. J. Pulley *308 Dale St. *549 Second Ave. S.W. Richmond, MN 56368 549 Second Ave. S.W. $79.38 Hutchinson, MN 55350 cc: Gene & Dorothy Russell $68.25 09- 0760 -4 -00 08- 0720 -2 -00 Mark Betker Larry R. Wendorff *330 Dale St. *654 Second Ave. S.W. 330 Dale St. 654 Second Ave. S.W. Hutchinson, MN 55350 futchinson, MN 55350 $71.42 -52.63 09- 0920 -0 -00 -'9- 0285 -1 -00 Richard Matson Alan Meece *505 Dale St. *555 Fourth Ave. S.W. 505 Dale St. 555 Fourth Ave. S.W. Hutchinson, MN 55350 Hutchinson, MN 55350 $65.61 $84.66 0 EA e 09- 1025 -6 -00 Wm. Schultz *400 Lynn Road Route 1 Hutchinson, MN 55350 $92.43 cc: Bob Wohlford 10- o185 -0 -00 Harry Blake ■568 Juergens Rd 569 Juergens Rd Hutchinson, MN $64.30 10- 0265 -0 -00 Mrs. Ruth Piehl *621 Juul Road 621 Juul Road Hutchinson, MN $66.71 Promises to pay n u 14- 0135 -4 -00 James A. Dorsey *535 Lyndale Ave. 1027 Royal Way Edmond, OK 73034 $125.14, $82.62 90 days, $40.69 days cc: Don Steffen Promises to pay 12 -08 -83 20- 0065 -0 -00 Eugene Duesterhoeft *715 Harrington St. 55350 715 Harrington St. Hutchinson, MN 55350 $120.62 Promises to pay 12 -01 -83 55350 12 -05 -83 10- 0569 -1 -00 Joann Gehlen *776 Madson Ave. McDonalds Trailer Court Hutchinson, MN 55350 $ 50.92 cc: August Otto 10- 0595 -3 -00 Brad Burch *540 Harrington St. 540 Harrington St. Hutchinson, MN 55350 $56.12 10- 0670 -0 -00 Keith Krommenhoek *544 Madson Ave. 544 Madson Ave. Hutchinson, MN 55350 $85.34 Promises to pay 12 -01 -83 10- 1050 -1 -00 Kim Piehl *511 Linden Ave. 511 Linden Ave. Hutchinson, MN 55350 $62.44 Promises to pay November 28, 1983 24- 0031 -3 -00 Lawrence Nichols *435 Kay St. 770 33B Ave NE Great Falls, MT 59404 $52.87 cc: John Mallok 24- 0285 -0 -00 Mark Schmidt *540 Larson St. 540 Larson St. Hutchinson, MN 55350 $104.20 26- 0220 -0 -00 James Duhamel *890 Dale St. 890 Dale St. Hutchinson, MN 55350 $83.16 26- 0320 -4 -00 Leland Turner *895 Dale St. 895 Dale St. Hutchinson, MN 55350 $66.58 - 0336 -1 -00 Ve Showalter 'V- *580 oberts Road 580 Ro erts Road Hutchinson, MN 55350 $104.62 \ 33- 0444 -5 -00 Merrill -Lynch {346 Roberts Road 1501 W. 80th St. Bloomington, MN 55431 $42.17 38- 0085 -9 -00 Odella Radtke 744 Craig 744 Craig Hutchinson, MN 55350 $87.62 39- 0091 -0 -00 George H. Nelson 934 Church 934 Church Hutchinson, MN 55350 $72.61 �� 0 0 587 -5151 r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHiNSON, MINN, 55350 November 15, 1983 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: KEN MERRILL, CITY ACCOUNTANT SUBJECT: TRANSIT BUDGET AND CONTRACT Attached is Resolution No. 7563 to renew our annual - contract with the State of Minnesota Department of Transportation for Hutchmobile service. The contract for 1984 calls for a total expenditure of $91,480, of which the local share is 40 %. The 40% is reduced by fares collected. The amount requested in the budget with the Department of Transportation is larger than the city's 1984 transit budget because the request to the State includes time and expenditures made in other departments; specifically, Gary Plotz, Hazel Sitz, Roberta Tabberson and Ken Merrill. Time worked with the transit department is reimbursed by the Department-of Transportation. We also receive reimbursement on workers' compensation insurance and bus storage cost. With the additional costs included in the application to the Department of Transportation, the difference is arrived at between the city 1984 budget and the contract dollars. RESOLUTION NO. 7563 Resolved that CITY OF HUTCHINSON, MINNESOTA enter into (recipient) Contract # 61738 with the State of Minnesota, Department of (1984) Transportation, to provide a public transportation service in HUTCHINSON, MINNESOTA (service area) Further resolved that CITY OF HUTCHINSON agrees to (recipient) provide 40 percent of the total cost of the transit project from local funds. Further resolved that authorization to execute the aforementioned Contract and any amendments thereto is hereby given to the MAYOR (title) and the CITY ADMINISTRATOR (title) Further resolved that the CITY ADMINISTRATOR or the (title) FINANCE /PURCHASIN G- DIRECTOR - is hereby authorized to execute (title) request for reimbursement from the Minnesota Department of Transportation. CERTIFICATION I hereby certify that the aforegoing resolution is a true and correct copy of the resolution presented to and adopted by THE HUTCHINSON CITY COUNCIL at a duly authorized meeting thereof held. on the day of 1.19_ as shown by the minutes of said meeting in my possession. -28- (name). �tle) APPLIATION FOR_ HR T"'As TREE (PERMIT - SALES- To the ........ CITY COUNCIL ...... I .... ..... ........... ........ of the .... ..._ CITY HUTCHINSON the County of ....... MCLEOD . . .............. -... -._ ..........................., State of Minnesota: ,cam The undersigned owner whose address is .......... ..1�G:......� / frr i/....... ......... ... ........ ............. -_.... applies for a permit to... ... _SELL TREES upon that certain tract of land described as follows: Lot _ ............. _.___-- _ ............ ._; Block- ------ ------- ............ .... . -_._ ; plat or addition -_. WITHIN CITY LIMITS _.....; address ... ..._....__. ........_...._---_ ............. - ........__ which is of the following size and area; width...._._.. ..._ _.. _..._............ feet; length._ _...._........_ _._- --...____ feet; area------ ...............------------.......--- ----- --- .--- .._ ---- ....------ ..-__... ----- _-------- .._._.. ----- ._._---.--...... ___ - ---- -- -- -- ---- --..__........_.; and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said ... - _CITY---------- -------- ..--- .-------- ..----- ..-------- .-...------ ._. --- ._. --- applicable thereto. .4pplicant further agrees to pay fees or assessments at the time and in the amounts specified as follows: ............ ...................... _..- ......................... r •_ ................ _ .................... _......-.--------............._..._ ........._........__.......-- -- ti FEE $5.00 �o No 1983 s Cy. mod. ...... .Llfi ,...... C. ... . - -- Ounner ti a ITS of HUTCHIN h APPLICATION FOR_aRLSP!us TREE - _PERMIT SALES CITY COUNCIL _.__.._......__ Tothe ..................... ...._..._... -........-..._......_....-----....._._.. ......--- -- -- ......------ -._..- - ..... -- -- o f �.--- --CITY ....... ...__. _ HUTCHINSON ._._...in the County o __........- - -.... -Of - - - -- -CHI ----- __--- _._._..._.__.......__..._. h� f which is of the following size and area; width ..... __ ___ ..- ---. -- -feet; length ----- .......... _..__..._ ._ .. feet; area ...... __........_._....-.._........---_.._........---- ---- ----- ------ .._......---------- --------- --------- ._ .--- �----- ...---_....- ------... . -- ; and hereby agrees that, in case suph permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and epedfeations therefor hercwiih submitted and with all the ordinances of said ---------- CITY ----------------------- .......-----------........_._.-..__ ...... ......._-._..- ..----- .._-- -__ -- ... ----- -- applicable thereto. -r agrees to pay fees or assessments at the time and in the amounts apeaifa as _. - ...... q -c • r M E M O R A N D U M DATE: _ November 18, 1983 — — — — TO: Mayor & City Council - -- — — — — — — — — — — — — — FROM: Kenneth B. Merrill, City Accountant ---- - - - - -- ---------------------- SUBJECT: 1983 Audit — — — — — — — — — — — — — — — — — — — — — — — — — — Thorsen, Campbell, Rolando & Lehne, our auditor, has submitted a proposal letter for the 1983 audit. As you are aware, and the letter attached ex- plains, the firm has consolidated their operations and the name of the firm has been changed to Charles Bailly & Company. The engagement letter shows the field audit team will be headed up by the same two people who worked on the audit last year. The partner in charge will be Chuck Rolando who has audited the City in the past. Our tudget for 1984 contains the amount necessary for the audit he has proposed. The firm has done a good job in the past on the audit. /ms IPA via P- Parkdale Four, Suite 300 5353 Gamble Drive Minneapolis, Minnesota 55416 (614) 546 -0404 • i Charles Bailly & Company Certified Public Accountants Mr. Gary Plotz City of Hutchinson Hutchinson, Minnesota 55350 Re: Dear Gary: November 2, 1983 Audit Proposal Year Ended December 31, 1983 Associates in pri ncipal titles of United States, Canada, Mesim and Europe. In accordance with your request, we herewith submit our fee estimate proposal for the audit of the City of Hutchinson for the year ended December 31, 1983. Assuming there were not substantial changes in the volume of transactions and accounting complexities during the current year, we project that the audit time required would be similar to that of the prior year. We anticipate our work schedule to follow the pattern of last year, unless you wish to adjust the schedule. The fee estimate for the audit according to generally accepted auditing standards and an opinion that the report was presented in accordance with generally accepted accounting principles is given in the following paragraph. Based upon our previous letter of June 6, 1983, and excluding any special systems or other work which would be the subject of a separate proposal, our audit fee would not exceed $18,870. This fee is based upon total estimated billing fees of $22,200 at standard rates-and follows the proposal submitted earlier as a realistic estimated standard fee based on the previous years' conditions with a discount of 15 percent. If we find improvements as described in our previous estimate which result in time savings, we will accordingly provide for a reduction. We will staff the audit with Jane Broback and Kathryn Rock who were supervisors on the audit last year. Other support staff will be provided who are experienced in municipal and governmental auditing. I will be the service partner on the audit and will be available for field review, report review and conference time. r Mr. Gary Plotz Page Two November 2, 1983 We are pleased to present this to you and very much wish to continue our working relationship with you. Further, we know we can provide the service you require and expect. Our staff has good expertise in municipal accounting and is active in various seminars and professional committees in this subject. — Our recent merger was described in a separate letter and.I wish to emphasize w= maintain a great deal of autonomy and our office and personnel are in place ands not subject to change. -Further,-with our presence in Hutchinson in our recently established office, we feel we can provide you with an even better service. We will he happy to discuss this proposal with you 4t. your convenience. CLR:pfg .10� Very truly yours, CHARLES BAILLY & COMPANY i / Municip Charles Bailly & Company Certified Public Accountants isle Four, Suite 300 Camble Drive eapollx, Minnesota 55416 November 2, 1983 Mr. Gary Plotz City of Hutchinson Hutchinson, MN 55350 Dear Gary: Associates in principal does of United Stets, Canada, Mexico and Europe. We wish to confirm our understanding of the nature and scope of bur work for you. If you are in agreement with the nature and scope of our engagement as we understand it, please sign one copy of this letter and return it to us in the enclosed envelope. Our understanding of our engagement is as follows: 1. We shall examine your combined balance sheets at December 31, 1983 and the combined statements of income, revenues and expenditures, and changes in financial position for the year then ended. 2. We shall render our opinion on the fairness of these statements. We understand that you desire an unqualified opinion and will allow us to make such tests of the accounting records and other data as is necessary to permit us to render such an opinion. In the event our examination discloses deficiencies in the data which preclude the rendering of an unqualified opinion, we, of course, will be obliged to render either a qualified opinion, a negative opinion, or a denial of- opinion, as appropriate. 3. Our engagement cannot be relied upon to disclose errors, irregularities or illegal acts, including fraud or defalcations that may exist. However, we will inform you of such matters that come to our attention. 4. in the event circumstances disclosed by our audit call for a more detailed investigation than would be necessary under ordinary circumstances, we will notify you prior to proceeding with this work and will ask for your approval to undertake such work at a mutually acceptable fee rate. 5. We will furnish you with a list of data which will be helpful to us in completing the audit. our work will be expedited and cost of the audit will be minimized if you provide us with these items. I 6. We will provide you with the number of copies of the audit report that is mutually agreed upon. 7. Our work will cover only the City. Work for any related entities should be the subject of a separate letter of understanding. 8. Printer's proofs must be submitted to us for review if the reproduction or publication of the financial statements or any part of them is intended. 9. Although we will examine the financial statements the representations contained therein are the prii responsibility of management. 10 . We shall bill you monthly at our standard hourly engagement progresses. Our maximum fee for this not exceed $18,870 per our letter of November 2, for fairness, iary rates as the engagement will 1983. 11. Interest will be charged at the rate of 1 -1/28 per month (an annual percentage rate of 188) on all account balances remaining unpaid after thirty days from the date the billing invoice is mailed. CITY OF HUTCHINSON Approved: Yours very truly, CHARLES RAILLY & COMPANY M4� mrwo,;, uIr L a.. �, 0 =iM — low Thorsen Certified PublicAcco.:ntants Campbell October 10, 1983 Rolando OR YOUR INFORMATION & Lehne To Our Clients and Friends: We want you to know about some very exciting things that are happening here at the firm. We have just completed arrangments to R:cheed D. T=r.,. CRA combine our accounting practice with the practice of Charles Bailly & Robert S. Campbe:l C.P_A. Company. Our new combined firm will be one of the largest regional Chaff S' Rolando.],. C. P. A. firms in the Northwest and will have offices in Minneapolis, Fiordl Lehne, CPA. Hutchinson, Fargo, Sioux Falls, Bismarck and Great Falls. D.:m. D. McGiIi. C.P.A. Rogeri.Ok LC.P.A. We are especially excited because we believe that our combined strengths will enable us to serve our clients even better. Both firms have had extensive experience in a wide variety of industries, but we are especially known for our work in banking, construction, and (in the case of Charles Bailly & Company) in the health care field. All of us here at Thorsen, Campbell, Rolando & Lehne will continue to be available to serve you, but we will also have the full resources of Charles Bailly & Company to call upon. Our Managing Partner, Dick Thorsen, will continue as the Administrative Partner of ;the Minneapolis office of the firm. In addition, Dick will serve on the three - person Executive Committee of Charles Bailly & Company, the name we will practice under. Charles Bailly & Company was formed in 1978 by the partners of the Fargo and Bismarck offices of Broeker Hendrickson & Co. when they withdrew from that firm rather than joining in a merger with a large semi - national firm. The current Managing Partner of Charles Bailly & Company is Reed Stigen, who had been a partner with Adrian S. Helgeson & Company prior to joining Broeker Hendrickson & Co. We are pleased to be associated with Reed Stigen once again - -he originally started as a staff accountant with our firm of Anderson, Helgeson, Lieser & Thorsen. Our previous ties were broadened further through our mutual memberships in The American Group of C.P.A. Firms where we shared professional resources and development programs. In addition, our firm conducted a peer review at Charles Bailly & Company for the AICPA Division of C.P.A. Firms in which the firm received an unqualified opinion. We plan to talk with you in person about our new association. In the meantime if you have any questions, we welcome you to call us at the same number that you have always used in the past. We look forward to continue serving you in the years to come. er�el Suite Parkdale Four 5353 Gamble Drive The Partners of Thorsen, Campbell, R Lando & Lehne Minneapolis MN 55416 (Now partners in the combined firm of Charles (612) 546 -0404 Bailly & Company) 1400- 742 -5684 (Mmnesota OntY) Member of The American Group of C.P.A. Firms with offices in principal cities 12) 587 -5151 F"Y OF HUTCHINSON ISHING TON AVENUE WEST INSON, MINN. 55350 M E M 0 DATE: November 15th, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Project 84 -01, North of Hilltop Addition Project 84 -02, SidewaA Section The plans and specifications have been completed and I recommend approval of same and set bid date for December 12th, 1983. Resolutions for such action are attached. MVP /pv attachment Marlow V. Priebe Director of Engineering RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT NO. 84 -01 Resolution No. 7566 WHEREAS, pursuant to a resolution passed by the council on October 25th, 1983, the City Engineer has prepared plans and specifications for the improvement of Campbell Lane and Connecticut Street in Clark's 2nd Addition and McClure's Addition by the construction of Gravel Base, Bituminous Surfacing and Appurtenances and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:00 P.M. on December 12th, 1983, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond.or certified check payable to the clerk for 10 per cent of the amount of such bid. Clerk Adopted by the council this 22nd day of November, 1983• Mayor • • • • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT NO. 84 -02 Sidewalk Section Resolution No. 7567 WHEREAS, pursuant to a resolution passed by the council on October 25th, 1983, the City Engineer has prepared plans and specifications for the improvement of City Sidewalk System and City Sidewalk Assessment District by the removal, replacement and construction of sidewalk, and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:00 P.M. on December 12th, 1983, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 22nd day of November, 1983- Clerk Mayor 0 November 15, 1983 Mayor Jim DeMeyer Members of the City Council City Hall - 37 Washington Avenue West Hutchinson, MN 55350 Gentlemen: 0 �11,2�314157g j LO LO Under discussion at the last meeting of the Hutchinson Safety Council the subject of bicycle riding on the side- walks in the downtown and the safety hazzard it creates. There are ordinances to this effect but they are very hard to control. It was noted that in the city of Litchfield, they have street signs that state: No bikes allowed in this block ". The Hutchinson Safety Council wishes to recommend to the city council and the street department and police department that signs of this nature be posted from the First National Bank corner to 2nd Ave. North, the Kentucky Fried Chichen corner. This would be a difinite safety measure and we would like to hear your concers on this. Sincerely your , The Ij�Xtchins afety Council Myro��{{jjjj Johns President 907 Lewis Avenue Hutchinson, MN 55350 mj /lp 9 �` TO FROM SUBJECT • - POLICE DEPARTMENT MEMORANDUM Mayor and City Council Chief Dean M. O'Borsk, Safety Council letter E DATE November 17, 1983 The Safety Council is right about the problem of bicycles on sidewalks of Main Street. We have tried to address this problem in the past by the employment of "Bike Safety Officers". This program is only workable in the summer however, and the allocation of police officers to this problem is impractical. My opinion is that the addition of even more signs in the downtown area would be of no use unless accompanied by a viable enforcement program. I suggest that you refer the Safety Council to me to see if we can work together to solve this problem. DMO:nb 9� Jp� OPlaa3 M BY �FQ November 15, 1983 - Mayor Jim DeMeyer Members of the City Council City Hall - 37 Washington Avenue West Hutchinson, MN 55350 Gentlemen: Under discussion at the last meeting of the Hutchinson Safety Council the subject of bicycle riding on the side - walks in the downtown and the safety hazzard it creates. There are ordinances to this effect but they are very hard -to ,control. - it was noted that in the city of Litchfield, they have street signs that state: No bikes allowed in this block ". The Hutchinson Safety Council wishes to recommend to the city council and the street department and police department that signs of this nature be posted from the First National Bank corner to 2nd Ave. North, the Kentucky Fried Chichen corner. This would be a difinite safety measure and we would like to hear your concers on this. Sincerely your , The hins afety Council Myro Johns President 907 Lewis Avenue Hutchinson, MN 55350 mj /lp cs Qk sx- TO: FROM: DATE: SUBJECT: (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 GaAy Pfotz, City Adm.in"tnator Bruce Enieson, Parh6 8 Reeteation Dikectar Novemba 18, 1983 Satiety Proeeduce.6 Since the satiety meeting Wednesday, November 16, our. department has .initiated an intensive satiety program which we .intend to continue on a daily basis. We have given a.lf ob our equipment a thorough inspection and cute eitheA making sure that eveeything we use is sate on, in one ease have decided to discontinue the use ob one veh.i.cte. It was strewed at the satiety meeting that SAFETY should be #1 at any job site and this is what we hope to aceompP.izh. However, I beef that satiety not only should be requiAed, it should be encouraged. 1 realize that is is my pLe6ponz.ib.i,Pity as DiAeetox 06 Paths and Recreation to conuot expenses in that department, (i.e.) making budget cuts when neee6zcAy. I atzo beef it is my re6pons.ibi ity to nev.iew policies with the peluonnel in the department and make rec- ommendations which are reasonabte and w.iU promote good wanking rekati.on- ships and mornfe. With this in mind, I am making the SoCfowing hecommendation6 con - sidering our curAent SaSety Policy nei.nbursement allowance which was set in 1980. The only changes are in the satiety shoe category. Sa,ety Shoes - CuACentf -y the poti.ey states $20 %ei vbursemen-t on the {�ucbt pcuh and S10 theheabtm I am recommending that this be changed to $20 6or shoes or $30 6or boots and that ratheA than having a "ther.easte+." policy they be allowed to purchase boots every thiAd year or abteA a paiA ob boots has been worn bor two yeau . wheee outdoor woA1z is requiAed, they should also be able to receive u mbwLsement on the same schedule Sot a paiA o4 winte)L satiety boots. Except the repfacment time on these would be every Sourth year or aSteA three yeaAS has expiAed. I realize this policy change wiU ,incAeaae the eurAent reimbursement schedule, howeveA, I beef, that by promoting and encouraging satiety rathelc than just making it a requiAement could be wheAe thue "savings" aAe made. htn q- G (612) 587 -5151 FTY OF HUTCHINSON ✓ASHINGTON AVENUE WEST :HINSON, MINN. 55350 November 18, 1983 [WTI �ui619. ff1Xlt,i TO: GARY PLOTZ, CITY ADMINISTRATOR FROM: HAZEL SITZ, PERSONNEL COORDINATOR A.S - RE: SAFETY Since our safety meeting of November 16, department heads have been reviewing procedures within maintenance departments. There has been considerable discussion of present practices and, I believe, a real attempt to make improvements. It now becomes important that employees be kept aware of the absolute requirement that safe work practices must be followed and that supervisors, department heads and administrators will continue to support and monitor these efforts. It is time to review the reimbursement policy for safety shoes which has remained unchanged since 1980. I support Bruce Ericson's recommendation on shoes and boots, since it seems to be a reasonable and moderate change. I hope his recommendation is adopted, to be applied to all departments affected. 0 • 1-&-, APPLI ATION FOR -__ To the. -- CITY COUNCIL ........... . . ..... .......... .... . ..... ...... ....... . . .................... . of the - CITY HUTCHINSON . . ........ _ ....................... _--of --- ...... ...... .... LEO-D .-..... ... _- State of Afinnexota .... .......... The undersigned owner whose address REMOVE SNOW WITH le the County of '6,C /.g,/& - — ------ ---- applies for a permit to-ILLUk --- AND- ----- _. upon that certain- tract of land described as follows: Lot_--- ----- ----_-- ------ ------- -._._; RlDck ----- - --- . .. . ................ ...... .. plat or addition.--------- --- -- ---- ----- -- -- -- ----- - - -- -- - --------- _ -------- - ; address. ----- -- ---- -- .. .; which is of the following size and area; width ---------- ---------- ----- - ----- feet; length ...._........_._- ..- --- ----.. _ feet; area - - WITHIN -THE CITY LIMITS --------------_- --- and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted I I and with all the ordinances of said. CITY OF HUTCHINSON - ---------------- _ - -------- - — - ------ ------ --- ----- - applicable thereto. .4ppZicant further agrees to pay fees or assessments at the time and in the amounts specified as follows: APPLICATION FOR___MQ _ l� 19LY&L__PERMIT CITY COUNCIL TO the...- - - ----- Of HUTCHINSON the County of MC LFOD ...... . . .... .... . .......... . . . State of Arinnesota; The undersigned owner whom address permit appl ies for a to.— PLOW- _ANI) - - -- REMOV SNOW WITH upon that certain tract of land described as follows: plat or which is of the following size and area; width- -_--- -- ---- --- -- .- -- - - -- ---- _--feet; length .... . ..... feet; ,,,,.-.-,WITHIN ME CITY LIMITS .----------- ----- - and hereby agrees that, in ease such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specificatio" therefor herewith submitted and with all the ordinances of said- ___CITY _9F- HUTCHINSON appZicable thereto. .4pp7icant further agrees to pay fees or assessments at the time and in the amounts specified as follows: I APPLICATION FOR -R_ -sNa- knm-_PERMIT To the _ ...........CITY ... COUNCIL ..................... ........_............ ..__.......... ..............._............._.................. --- .... ... _ .................. _ ................ .. -- Of the ..... ._... _CITY.._............_........_. f HUTCHINSON ........_..._......... .._.........._ ................- ......._............._. .....- ._ ..............in the County of _o . upon that certain tract of land described as follows: Lot_ ............. _..._.........................; Black ............ __ ............... ........ ..... ; plator a ddition_-- ........... ....._._.............._....._.- -------------- - ---- ............ ...... ; a ddress. ................................ ............ ................. ; which is of the following size and area; width ..... ....._..... .__.._._... __..... ------ feet; length. ..... _ ............ ............ .... ... - feet; area ...... WITHIN THE CITY LIMITS ..._...._ .-- .........................._...-------- ....................... ................... ..... _._........... and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifcal ons therefor herewith submitted and with all the ordinances of said .......... CITY OF HUTCHINSON ............._...- --° ---- -- -- ------ - ----- ................... _ .... .... ._._.._...-.... - applicable thereto. Jlpplicant further agrees to pay fees or assessments at the time and in the amounts epecifed as follows: APPLICATION FOR_ .s M I MOyaL__PERMIT To the . . ..... CITY COUNCIL . .................._........_.._ of the___..._CITY-- -- -- ...... __._. of_---.... HUTCHIN SON....__._ ... _..._...._... .._._ ........... _._. ........... in the County of upon that certain tract of land described as follows. Lot ................. . .......................... ; Block ....... ..._._.._.._..___..._........ ; plator addctwn._ ........... ........................... ...- --- °--........................- % address ................... --- -----...... ...... , which is of the following size and area; width ............ ....... _.. ... ..... __ .... _ ...... feet; length ...... - --------- _._.._.._........... feet; area ....... WITHIN THE CITY LIMITS and hereby agrees that, in case such permit is granted, that all work which, shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances Hof Paid ......._ CITY OF HUTCHINSON applicable thereto. .applicant further agrees to pay fees or assessments at the time and in the amounts speeif+ed as follows: 1" 0 MCDonald'S ■� Hutchinson City Council 37 Washington Ave. Hutchinson, fin 55350 To whom it may concern: 0 November 15, 1983 We wish to apply for an extension of 30 days for a sign permit at the next council meeting. Our present permit will expire.on December 5th. It is for a temporary non - flashing lighted portable sign. We would like it extended to the 5th of January. Sly, Oat Kueseer Community Relations Representative U 0 • i n I C.. cz J r ;CC �1983 9- �' 0 REGULAR COUNCIL MEETING November 22, 1983 WATER $ SEWER FUND *U.S. Postmaster postage for water bills $ 150.00 Blue Cross Blue Shield Dec, med. ins. 992.54 Electric Motor motor repairs 65'.24 Firemans Fund SChools Ins. LDT Dec. ins. 44.63 RCM prof. fees 3255.66 State Treasurer PERA 334.76 Canada Life INs. Co. Nov. dental 108.55 Hutch Cold Storage sewer $ refuse refund 226.01 Water Pollution Control Fed. 1984 dues 55.00 Kenneth B. Merrill utility billing 39.26 $ 5,121.65 GENERAL FUND *Met Center 22 tickets -rec. 132.00 *U.S. Postmaster postage for meter $ 1000.00 *Mpls Institute of Arts sr.citizens tickets 46.00 *Larson Excavating demolition of Massonic Temple bldg. 13,358.00- *Mn. State Treasurer boat registration fees 69.00._ *G $ K Services uniform rental 406.70 *Warren C. Haugen bal. of land purchase 55,700.00 *McLeod Cooperative Power Assn. electricity 175.75 Sedona Miller election judge 46.90 Emma Lake " 46.90 Margaret Sorensen 46.90 Detain Rolfe 46.90 Lillian Jorgenson 46.90 Juleen Flaa " 53.60 Miriam Miller " 53.60 Eva S. Maas 53.60 Olga Kern 53.60_ Verna Anderson 53.60 Fern Frank 45.228 Jean Noel 45.22 Pat Kuester 46.90 Laverne Miller 46.90 Norma Totushek " 46.90 Darleen Knigge " 46.90 Doris Daggett 46.90 Evelyn Odegaard " 46.90 Norma D. Schepers 46.90 Lillias Gilhousen 46.90 Mary Ann Price 46.90 Geraldine Johnson 46.90 Grace Kottke 46.90 Rose Kadlec 46.90 Mary Brummond 46.90 Rosetta Miller 46.90 Mildren Nelson " 46.90 Karl Viesselman youth tackle football coach 128.00 Larry Kramer 152.00 J. Taylor 112.00 Russ Willard 152.00 Jon Valeck 136.00 Chris Makinen 152.00 Brent Schmeling 152..00 -2- Joel Newcomb youth tackle football coach 128.00 Bruce Riley 152.00 Joel Starrett " 136.00 Jason Moehring " 220.00 Brian Galles 206.00 John McRaith film developed 8.31 Jeff Schwarze referee deposit refund 50.00 Dale Schlauderaff referee deposit refund 50.00 Harland Emans janitorial services 56.00 Intl Assn. Chief Police 1984 dues 50.00 Canada Life Ins. Nov. dental ins. 1309.58 Midland Lines Inc. %bus sales 814.45 Wesco Inc. supplies 277.81 Peterson Bus Service bus trip 180.00 James Weckman gasoline pumped 9.66 Zip Penn Inc. supplies 24.35 ist National Bank of St. Paul principal,interest & service fee 5245.00 Northern Hydraulics supplies 389.00 Rockmount Research supplies 162.05 Acme Wash Inc. car maintenance 40.00 Am. Welding Supplies oxygen 10.95 Brown Greenhouse tree wrap 17.88 Blue Cross Blue Shield Dec. med. ins. 12,176.36 Coca Cola Bottling move voting machines 80.00 Hutch Chamber of Commerce adv. & Brochures 500.00 Firemans Fund - School Ins. Dec. LTD ins. 539.00 First Bank of Mn. (Schramm) supplies parts 98.95 First Bank of Mn. (Swanke repairs & parts 224.18 Gravely parts 19.67 Holmstein Ice Rinks blades 32.69 Hutch Coop Oil heating oil library 494.40 Hutch Drug film 40.36 Hutch Med. Clinic rabies shots 118.00 Hutch Fire F, Safety inspections 8.00 ICMA Retirement employer contribution 154.79 Mankato Mobile RAdio maintenance 84.52 Meeker Sand $ Gravel sand 290.00 Miller Davis Co. supplies election 330:00 Marilyn Swanson coffee 5.99 R & R Specialties Inc. supplies 125.50 Schlueter Refrigeration repairs 105.40 McGarvey Coffee police coffee 123.60 Shopko film processing 42.21 Simonson Lbr. supplies 47.11 St. Treasurer PERA 3713.86 State Treasurer PERA 1323.39 James Schaefer !I month 846.37 Treas. State of Mn. license arena 42.00 UBC supplies 109.97 Wm. Mueller & Sons street materials 440.00 Govt. Training Service reg. fees -mayor 90.00 $ 104,911.25 ,• • -3- • BONDS OF 1983 Bonds of 1981 repayment of monies advanced $126,713.33 1981 PARKING REV. BONDS Bennie Carlson contract payment 669.30 1982 TAX INC. CONST. BONDS Hutch Utilities utility costs S 8, L Block- Library Square 10,000.00 BONDS OF 1979 Norwest Bank of Mpls. bond principal,interest F, service fee 127,369.20 BONDS OF 1977 Norwest Bank of Mpls. interest and service fee 11,234.40 MUNICIPAL LIQUOR STORE Ed Phillips 6 Sons wine g liquor $ 2247.08 Ed Phillips $ Sons wine & liquor 1839.29 Griggs Cooper & Co. wine F, liquor 1505.47 Griggs Cooper $ Co. wine -& liquor 3008.73 Twin City Wine Co. wine & liquor 775.43 Twin City Wine Co. wine & liquor 1994.28 Old Peoria Co. wine F, liquor 1626.18 Ed Phillips $ Sons wine $ liquor 2400.91 Twin City Wine Co. wine $ liquor 2675.62 Griggs Cooper & Co. wine f, liquor 3834.74 Old Peoria Co. wine $ liquor 2551.34 Friendly Beverage Co. beer 1575.75 Locher Bros. Inc. beer 7774.65 Quades Electric repairs $ bulbs 157.00 City of Hutchinson water,sewer,refuse 48.19 Nationwide Papers paper bags 339.30 State Treasurer PERA 200.34 Lenneman Beverage Co. beer 15,473.60 Bernicks Pepsi Cola Bottling mix 49.10 Triple G Dist. beer 9495.30 Hutchinson Leader help wanted ad 10.80 Hutch Utilities electricity 655.59 Miller Davis Co. storage binders 149.50 City of Hutchinson insurance 2045.28 Junker Sanitation refuse pick up 96.00 Hutch Telephone Co. phone service 62.98 American Linen Supply towel service 17.20 Northland Beverages mix 166.40 Sprengler Trucking freight charges 1499.45 Commissioner of Revenue Sales tax 7017.52 Coca Cola Bottling mix 481.25 $ 71,774.27 •NNESOTA DEPARTME ENT OF ENERGY AND ECONOMIC DEVELOPMENT COMMUAIT1 DEVELOPMENT DIVISION 940 AMERICAN CENTER BUILDING 150 EAST KELLOGG BOULEVARD ST PAUL. MINNESOTA55101 j612) 296 -5005 November 16, 1983 v By s Mayor City of Hutchinson ��teos52a2� 37 Washington Avenue West Hutchinson, MN 55350 RE: Federal /State Park Site Compliance Inspection at: FOR YOUR INFORMATION 27 -0699, West River Park City of Hutchinson, McLeod County Dear Mayor: A recent onsite park inspection was conducted by the federal project officer for the State of Minnesota. In his report to our office regarding compliance with federal regulations, he pointed out the absence of the required Land and Water Conservation Fund (LWCF) /Legislative Commission on Minnesota Resources (LCMR) sign acknowledging federal /state participation in your park funding. Federal and state regulations call for a suitable permanent public acknowledge- ment of this assistance. We ask that you take steps to erect a sign with this acknowledgement as soon as possible. Failure to comply with these regulations could effect future federal and state funding for your community. If you have any questions, please contact me at (612) 296 -4705. Samples of appropriate signs have been included for your reference. Sincerely, Jeff Hanson, Grants Supervisor Parks and Recreation Grants Unit JH /pb Enclosures AN EQUAL OPPORTUNITY EMPLOYER .:1 808 A COOPERATIVE PROJECT FOR OUTDOOR RECREATION 0 NG'M(`NANQT r4 WE 0 0 • • ��p? 13� 151�'� JAMES H. SCHAEFER m0 NOVJ9$3 �N ATTORNEY AT LAW MCF N 106 2na A... S. w. +�.C{.. V P. O. B.. 363 N HUTCMNSON, WNN. 58350 �! BY. �u 1.612- 987.7200 Thomas Dolder STATE FARM INSUANCE AGENCY 336 Main Street South Hutchinson, Mid 55350 November 11, 1983 � N FOR YOUR INFORMATION RE: Liquor License for T. L. Scalawags, Inc. Dear Tom: In April of 1980 the city of Hutchinson issued to you an on -sale liquor license for the premises described as "T. L. Scalawags, Inc. ". That license hart several conditions, among them the condition that the license shall cover the Hutch Bowl except the game room. In October of 1983 that liquor license was transferred to Allan M. O'Tremba and Robin C. Wolfe. The premises was described as "Scalawags ". I have been asked to determine whether or not the license granted to Mr. O'Tremba and Mr. Wolfe authorized them to serve alcoholic beverages on the premises of the Ilutchinson Bowl. Hutchinson may issue only licenses to authorized clubs, hotels or restaurants. State Statute, which is adopted specifically by Hutchinson Ordinances, defines restaurant as "any establish- ment under the control of a single proprietor or manager having appropriate facilities capable of preparing .ny and all types of meals during the hours of operation; and capable of seating and serving at least 85 people in the principal dining room at any one time." In order to determine the continued ability of Scalawags to serve alcoholic beverages within or on the premises of the Hutch Bowl it will be necessary for me to know the legal, business and contractual relationships between the owners of Scalawags, the Hutchinson Bowl and the building those two businesses are located in. It is my opinion that although a restaurant may have a supper "bar" area it is clear that the operation of the bar and restaurant must be under the control of a single proprietor and /or manager. If the bowling alley is to be served by Scalawags liquor license, the Hutch Bowl and Scalawags should both be under identical proprietorship or management. Could you please provide me with information requested so that I may answer the question proposed in a prompt manner. Sincerely yours, By/ JHS:dlp cc: Dean O'Borsky Gary D. Plotz '/ James H. Schaefer I., . Risk Comtrol, hm INSURANCE MANAGEMENT SERVICES 0� DATE: November 7, 1983117 a �G- 21! WATER STREET EXCELSIOR. MINNESOTA 55731 �O,�SZ13J4JS16. Ie1L n.•Sm. �9 ¢ ! � Nny ??23 � BY TO: umbers of the Board of Directors, Burns Manor Nursing Hare "e6e8aLZS2! FiOI*S: Risk Conntol, Inc. Risk Manager FOR YOUR INFORMATION SUBJDCP: Preliminary Feasibility Report on Group Health Insurance for the Eftployees of Burns Manor I an writing to report that a meeting took dace on Novenber 1st, 1983, regardi%g the feasibility of providing group health insurance for the employees of .Burns Manor.- In attendance at that meeting were f'r. Duane Osland, Blue Cross Blue Shield Repersantative; far. Dennis Potter, Agent from Insurance .LPlannerrs- inn Hutchinson; Mr. Gary Plotz, CitNursing y Administrator, City of Hutchinson; Ms. Mavis Geler, Burns Manor Home Administrator, and myself. The first subject of discussion was related to the feasibility of adding same of the employees of Burns Manor to the group health insurance coverage currently carried by the City of Hutchinson through Blue Cross -Blue Shield. Mr. Osland indicated that Blue Cross would be reluctant to allow the addition of Burns Manor employees to the City's group health policy and in the event that they acquiesced to a request from Burns Manor to do so a complete re- rating of the City of Hutchinson's group rates would be necessary and they would probably increase. Cbvicusly the impact of even a small increase applied to all of the employees of the City of Hutchinson would anoint to a substantial amount of money which makes the potential for approaching the situation by doing so unlikely. At that point the discussion turned to the possibility of obtaining a separate group health insurance contract for the employees of Burns Manor Nursing Home on their own. According to a census that was developed within the past mouth and a half, Burns Manor currently employees 46 full time people and based on the information given on that census we estimated that approximately 11 of the 46 full time employees are probably covered through other insurance provided by a group, employer of their spouse. Since it is normally a requirement of most group health insurers that at least 758 of the eligible employees participate, we may be able to satisfy this require- ment but there is a reasonably strong potential that unless Burns Ilan= pays 1008 of the employees' cost (not including dependent coverage) You may have a problem meeting the minimum 758 participation requirement. Con- sidering the fact that this group would be relatively small by number of employees, it is possible that most or all insurers may require 1008 partici- pation of all eligible employees (eligible employees is defined as full time employees). It is also likely that most if not all insurer's would require Page Two that Burns Manor contribute at least 508 of the premium for employee coverage (not including the additional premium for coverage for dependents) and it is probably more likely that the insurer's will require 1008 of the employees cost to be contributed by Burns Manor. Taking the above facts into consideration and making an educated guess assumption that the monthly premium per employee for coverage not including dependents to be $50.00 per month, I estimate the minirmmun annual cost in the first year that would have to be paid by Burns Martyr to be $10,500.00 with the possibility of a mmaximnan cost to Burns Manor of $27,600.00. The assumption of a $50.00 monthly premium per employee is based on a comprehensive major medical plan where the employee would be required to pay the first $100 or $200 per person in the form of a deductible and pay 208 of the next $2,000 of covered expense with the insurance plan paying 1008 thereafter. This would mean that the total out of pocket cost to the employee, if they became ill, would be a maximum of $500 or $600 not accounting for expenses that may be incurred that would not be covered by the policy. Although I believe that it is feasible for Burns Manor to implement a plan of group health insurance for its employees, I am sure you will agree that there are a number of problems that might be considered and I have listed a few of then below. 1. Unless 1008 of the employees' premium is paid, it is fairly likely that you will be unable to meet minimum participation requirements placed upon you by insurer's. 2. If you do pay 1008 of the employee cost, you will be providing group health insurance coverage for same people who already have coverage and as I am sure you are aware the other insurance would coordinate with the insurance provided by Burns Manor in the event of a claim where an employee is covered by two plans. 3. Because of the small number of people that would be in your group plan, your loss experience would likely be volatile in nature and large amounts of losses paid could result in very large up to 1008 or more premium increases in a single year. 4. I would advise that you check with legal counsel regarding this point but it is possible that once you implemnent a plan of group insurance for your employees you may find yourself, whether by reason of precedent or by reason of statute, required to continue providing group health insurance benefits for your employees at the same or an increased level of benefits to what you start out providing. J • Page 'Three It is clearly not my intention to tell you that a group health plan is entirely unfeasible but rather to point out that anyone providing group health insurance for their employees faces a number of problem; that have to be dealt with. Since the group that would be insured under a plan provided by Burrs Manor would be a relatively small group, you may find that the potential for problems is somewhat greater due to the un- predictability of the loss experience in a small group. I hgFe this information is of use to you and I am available for additional questions or discussion that you may wish to have regarding this subject. Just a note, I believe that if you elect to proceed you would probably be required to hold a public bidding. I shall await your decision as to whether or not you wish to proceed. 3NNESOTA DEPARTMF,i1T OF ENERGY AND ECONOMIC DEVELOPMENT October 31, 1983 C0I,4MUNITY DEVELOPMENT DIVISION 940 AMERICAN CENTER BUILDING 150 EAST KELLOGG BOULEVARD ST. PAUL. MINNESOTA55101 r (612) 296 -5005� / / /��• Mr. Gary D. Plotz City Administrator 37 Washington Avenue, West Hutchinson, Minnesota 55350 RE: 27- 01215, West River Park City of Hutchinson, McLeod County Dear Mr. Plotz: Nov 19�3 FOR YOUR INFORMATION This letter is in response to your letter of October 19, 1983 in which you inquired about possible ramifications for the City's inability to acquire all of the parcels that were identified for purchase in this project. I don't have to tell you that multi - parcel acquisitions can be very tricky. They've been known to drive trail planners crazy and usually take years to accomplish. Consequently, our excellent relationship will not be affected if you can't immediately acquire all of the subject parcels. You should, however, acquire enough land to allow for the development of a usefull recreation area. Park planning is more difficult when private inholdings are involved, but if you have acquired enough of the key parcels, it can be accomplished. If you cannot purchase all of the parcels, you will eventually be asked to submit a plan that will allow for public recreation access to those parcels under city ownership. At any rate, certainly proceed with the execution of existing purchase agreements. Judging from the City's previous performance, I suspect it won't be long before you have them all anyway. I hope I've answered your questions satisfactorily. If not, be sure to write or call me at 296 -1567 and I will try again. Sincerely, X Louis F. Jambo>s Assistant Grants Supervisor Parks and Recreation Grants Section /pad AN EQUAL OPPORTUNITY EMPLOYER •'i?••805 0 0 JOHN J.BERNHAGEN Senator 21st District Route 1, Box 122 Hutchinson. Minnesota 55350 Phone: (612) 587-6508 During Session: 143 State Office Building St. Paul, Minnesota 55155 Phone: (612) 296-4131 November 9, 1983 Marilyn Swanson City Council Secretary City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Marilyn, Senate State of Minnesota CO FOR YOUR INFORMATION Thank you for sending me the Hutchinson City Council Resolution regarding Cable Television rates. I concur with your resolution and have worked toward this end as we have reviewed and passed legislation to this date. Sincerely, pa o'h 1 e Senator JB:mv COMMITTEES • Agriculture & Natural Resources • Rules & Administration • Taxes & Tax Laws • Transportation 0 0 hutchinson community hospital FOR YOUR INIFOR ION Century Avenue, Hutchinson, Minnesota 5535OTelephone 612 /587 -2148 "An Equal Opportunity Employer" November 15, 1983 The Honorable Mayor James DeMeyer and 0 °- Members of the City Council "s,.. 004 City Hall 35 Washington Avenue West Hutchinson, Minnesota 55350 RE: Hospital Development Foundation Dear Mayor DeMeyer and Members of the City Council: The Hospital Board, after some research, made a decision a few months back to create a Hospital Development Foundation for the purpose of fund raising. Because of this decision we have hired the services of an experienced legal firm, Piper, Sunde and Olson of St. James, Minnesota, to assist us. One of the specialty areas of this firm is working with hospitals in setting up this type of organization. We have had several discussions with Mr. Jim Schaefer, the City Attorney, regarding this endeavor. He felt it would be wise for us to obtain legal counsel with experience in this field because there are hospital reimbursement concerns from the Federal Medicare program in operating a Development Foundation. We have been advised that the Development Foundation would be a 501 (c) (3) organization. In order to legally function this organization must be free from municipal control. It will be incorporated under the laws of the State of Minnesota as a non - profit organization and will be under the direction of a governing Board of Directors. All funds (donated or earned) will be dedicated solely to the Hutchinson Community Hospital. We have felt for quite some time that the Foundation would be an extremely valuable financial resource for our hospital. In a time of fiscal restraint and a changing Federal reimbursement system, all sources of potential income for a hospital must be used. Enclosed for your review is a handout that explains the workings of a 501(c) (3) organization. Mr. Schaefer is aware of the legal aspects and general organization of the Foundation and would be most happy to answer any questions that you may have. Mr. Schaefer has also advised us that the Hospital Board has delegated authority to make the decision on the Foundation and that official Council action is not required. Mayor James DeMeyer and City Council November 15, 1983 Page Two We feel that this project would be extremely worthwhile in "tapping" another source of potential revenue for our hospital. If I can be of further assistance, or if you have additional questions, please do not hesitate to contact me. Sincerely, INSON COMiIN "PITY OSPITAL Philip Gig Graves Administrator PGG:slk Enclosure cc: Mr. Jim Schaefer Mayor -Elect Bob Stearns Alderman -Elect Marlin Torgerson Alderman -Elect Pat Mikulecky Mr. Gary Plotz inurement to the benefit of any stockholders or individuals, com- bined with dedication to certain "public" or "charitable" pur- poses. There are many forms of these specially treated organiza- tions. However, they all share the additional characteristic of relieving the government of some of.the burdens that it might otherwise assume. These two characteristics, the lack of private gain and assumption of public responsibilities, are the principal basis for justifying the inclusion of a hospital support organi- zation within the scope of tax - exempt status. While Congress has recognized many different kinds of tax - exempt organizations, it has not treated all organizations uniformly. Rather, depending upon the nature of the organization, there are varying degrees of benefits conferred by the Tax Code. As a very general statement, there are three varieties of tax - exempt organizations. One variety is accorded tax - exempt status, but contributions to that organization are not deductible by the taxpayer. An example of such an organization would be an IRC Section 504(c) (4) social "action" organization- - of which the American Legion or VFW are classic examples. A second type of tax - exempt organization is loosely referred to as an organization having private foundation status, why-a-501-(c) (3) Organization? 4 F Although tax law in the United States is founded on notions of raising revenue for the proper functioning of govern- ment, the Tax Code has always given special consideration to cer- tain kinds of organizations. Basically, these have been organi- zations whose main characteristic has been the absence of private inurement to the benefit of any stockholders or individuals, com- bined with dedication to certain "public" or "charitable" pur- poses. There are many forms of these specially treated organiza- tions. However, they all share the additional characteristic of relieving the government of some of.the burdens that it might otherwise assume. These two characteristics, the lack of private gain and assumption of public responsibilities, are the principal basis for justifying the inclusion of a hospital support organi- zation within the scope of tax - exempt status. While Congress has recognized many different kinds of tax - exempt organizations, it has not treated all organizations uniformly. Rather, depending upon the nature of the organization, there are varying degrees of benefits conferred by the Tax Code. As a very general statement, there are three varieties of tax - exempt organizations. One variety is accorded tax - exempt status, but contributions to that organization are not deductible by the taxpayer. An example of such an organization would be an IRC Section 504(c) (4) social "action" organization- - of which the American Legion or VFW are classic examples. A second type of tax - exempt organization is loosely referred to as an organization having private foundation status, 0 but not "501(c) (3) status." C- Basically, private foundations are those organizations that have a charitable purpose, but which are under the control of (and /or receive funds from) only a few individuals or a narrow segment of the public. r � �Ij In situations such as ours, this second category is generally undesirable. First, the ceiling on deductible contri- butions to private foundations is lower than the ceiling for the third category of organizations which will be discussed below. Secondly, private foundations are subject to many onerous restrictions imposed by the Internal Revenue Service. Included in these restrictions is an annual excise tax, as well as penalties for both the foundation and its directors if any of the various IRS regulations are violated. Moreover, annual distribu- tion requirements imposed by the Internal Revenue Code severely restrict the foundation's flexibility in terms of assets that it may retain in each year. Because of these various taxes and restrictions, private foundation status is generally less desirable than the third variety of exempt organization - -the 501(c) (3) public charity. The final form for charitable organizations is roughly referred to as a 501(c) (3) public charity. Basically, a 501(c) (3) organization differs from a private foundation only in that it derives much of its support from the general public, or it in turn supports an organization that is controlled and sup- ported by the public at large. a In order to qualify as a 501(c) (3) organization, the organization must pass several statutory tests. The first test -2- is described as the organizational test. Under the organiza- tional test, the 501(c)(3) organization must demonstrate in its governing charter or instrument that it is empowered only to carry out exempt purposes or related activities which are them- selves in furtherance of an exempt purpose. The statute describes Q, these exempt purposes as "religious, charitable, scientific, testing for public safety, literary, or educational...." The hospital foundation which you are establishing has certain educa- tional features, but more importantly, it has a charitable pur- pose, which is to support the community hospital in delivery of health care to all members of the community. For purposes of satisfying the "charitable" definitjon, it is important that the community at large benefit. In the event benefits conferred by the foundation to the hospital would not be available to all residents of the hospital service area; for example, restrictions based on income or some other factor, then the charitable classi- fication might be unavailable; hence, non - profit status would be lost. The second test described in the statute is the opera- tional test. Under the operational test, the organization must demonstrate to the Internal Revenue Service that its activities are, in fact, devoted primarily to furtherance of its exempt pur- pose. No more than an insubstantial part of total activities can further any non - exempt purpose. The statute uses the word "exclusively" in describing the operational requirement; but it is clear that the position of the IRS is that an organization's activities must be primarily or substantially related to its exempt purpose. -3- • i Finally, to obtain 501(c)(3) status, the organization J must satisfy one remaining attribute, that of broad public sup- port.l In determining the existence of the requisite public sup- port, the Internal Revenue Service has set forth three ways in which an entity may qualify as a 501(c) (3) organization. First, certain entities, because of their status or because of their relationship with public or quasi public entities, are considered to be broadly supported organizations as a function of their status or relationship with the other entity. Examples are churches, educational organizations with regular faculty, curri- culum, and student body, organizations whose principal purpose or function is the provision of medical or hospital care, political subdivisions, organizations operating for the benefit of college ( ' or universities and so on. With respect to 501(c)(3) status, municipal hospitals may possibly avail themselves of one or two of the kinds of organizations described in IRC Section 170 (b) (1) (A) . Second, if an organization satisfies the organizational and operational test with, respect to its. charitable purpose, then it may also qualify for 501(c) (3) status based on the percent of its income which is attributed to public support. If an organi- zation derives at least 33 1/3 percent of its income from public gifts or government grants, then this public support requirement 1There are various formulations for determining public sup- port. The information set forth herein is intended only as a general overview of these formulations. The one significant variation that should be noted is where an organization derives a substantial portion of income from receipts such as ticket sales which receipts are related to the exempt function. Special pro- visions apply in such a case so that certain portions of those ticket sales might be included in the formula. -4- will have been met. A formula is imposed by statute in arriving t at the calculation of 33 1/3 percent. There is, however, a significant limitation associated with this test. While the full value of contributions are included in the denominator of the fraction, only the portion of any particular contribution not in excess of two percent of total contributions are included in the numerator. For example, if a hospital foundation received only one large contribution in a year - -say, $100,000.00- -the 33 1/3 percent test would not be satisfied because only 2 percent of the $100,000.00 could be included in the numerator. The statute provides a partial escape from the 33 1/3 percent test by providing an additional formula wherein an organ- ization with "substantial public support" may also qualify for 501(c)(3) status. The substantial public support test is calcu- lated in the same manner as the 33 1/3 percent test (10 percent public support is apparently a rule of thumb minimum). There are certain additional requirements relating to the ongoing nature of fund raising and evidence of broad public participation and sup- port. Again, the possibility of one or two sizeable contributions in a year without more could cause some difficulty in attaining the substantial public support goal. The final category of 501(c)(3) organization is described as an organization which is operated exclusively for the benefit of another publicly supported or charitable 501(c)(3) organization. The statute describes a support organization as one which is operated, supervised, or controlled by, or in connection with, a publicly supported 501(c)(3) organization and is not controlled by what are termed "disqualified persons." This definition, in turn, yields several tests. One test would permit the supported organization -5- • to control the supporting organization. Control could be achieved G✓ where, for example, the hospital board of directors elects all or a majority of the board of directors of the support organization. An additional test for a support organization is roughly described as one where the supporting organization operated "in connection with" another publicly supported organization. To be exempt is an organization operated in connection with another exempt organization, the foundation should designate in its articles of organization the specific hospital that it is supporting. Secondly, the foundation and hospital must maintain a close and continuing relationship that should include certain mutuality of directors or officers. Finally, a supporting organization (the foundation) must must perform integral parts of the hospital's activities. In other Cwords, the foundation must engage in activities that, were it not for the existence of the foundation, it would be engaged in by the hospital itself. Further, payment of substantially all income gen- erated by the foundation to the hospital, together with the nature of the hospital's dependency on the foundation for contributions are factors considered by the IRS in granting tax - exempt status.2 2Prior to clarification of certain Medicare regulations, the "in connection with" form of support organization preferable to a foundation controlled by the supported organization - -the hospi- tal. The Medicare clarification, a copy of which is attached hereto, indicates that there will be increasing difficulty in segregating foundation activities from hospital activities in the event that the Medicare rules on unrestricted gifts, grants, and contributions is changed. In other words, should the Health Care Financing Administration determine that unrestricted gifts, grants, or contributions would, at some future date, be set off against Medicare reimbursement, then the clarifications will make it difficult for the hospital foundation to, in any case, avoid related organization status. And, if such related organization �- status is accorded to the foundation, then the Health Care Financing Administration would be entitled to look through the separateness of its corporate organization and treat the foun- dation as a part of the hospital. -6- Summarl In summary, there are various types of tax - exempt, non- profit organizations. one group of organizations, while having tax - exempt status, are not eligible to receive tax deductible contributions. A second category of non - profit, tax - exempt organ- izations also exists. However, this category is subject to onerous excise taxes and restrictions governing private foundations. Moreover, the deductibility ceiling for contribu- tions to such foundations is at a lower level than for the remaining category of tax - exempt entities. The remaining cate- gory, the 501(c) (3) organization, is characterized by its organiza- tion and operation, which is exclusively devoted to one or more of the exempt purposes as set forth in the Internal Revenue Code. " 5uch organizations are entitled to tax - exempt status. They are not subject to the excise taxes, nor are they subject to many of the restrictions imposed on private foundations. Moreover, contributions to those 501(c) (3) organizations have a*higher ceiling of deductibility for the individual as well as the corporate tax- payer. It is probable that in most situations a hospital found- ation will want to qualify as a 501(c)(3) organization pursuant to the exemption granted to a supporting organization that is operated in connection with another exempt organization. The test described above, with regard to calculating a percent of public contributions, might be more desirable in terms of simpli- city. However, given that many of the hospital foundations may accumulate only occasional large gifts or testamentary bequests, it may be difficult to satisfy those percentage tests. -7- .i* CROW RIVER REGIONAj$IBRARY BOARD October 10, 1983 0 FOR YOUR INFORMATION Present: Dorothy Hinseth, Sunburg Representing: Orlynn Mankell, New London " Jean Stranberg, Atwater Wayne Hebrink, Renville Lilah Buhr, Stewart " Melvin Dose, Glencoe Kathleen Kubasch, Winsted " Ellen Moench, Eden Valley " Lionel Barker, Glencoe John Horrocks, Hutchinson Albert Linde, Hutchinson " Delores Condon, Litchfield Linda Ulrich, Renville " Jeanette Buchanan, Willmar " LeRoy Sanders, Willmar Burton Sundberg, Director, CRRL Kathy Matson, Assistant Director, CRRL Kandiyohi County Kandiyohi County Kandiyohi County Kandiyohi County McLeod County McLeod County McLeod County Meeker County Glencoe Hutchinson Hutchinson Litchfield Renville Willmar Willmar Absent: Jeanne Lundstrom, Cosmos* Representing: Meeker County Steven George, Darwin* Meeker County Dallas Lundstrum, Bird Island* Bird Island Sam Malone, Willmar* Willmar 1 unfilled position from Litchfield *Excused absence The Crow River Regional Library Board met at the Kerkhoven Civic Center on Monday, October 10, 1983. Chairman Mankell called the meeting to order. There was a correction in the September, 1983, minutes to indicate that Sam Malone's absence was excused. Kubasch /Horrocks moved to approve the minutes of the September meeting. Carried. Carried. Sanders /Ulrich moved to approve the treasurer's report for September. Director's report: the decrease in circulation for September as shorn in the statistical report is due primarily to the closing of the Meeker County libraries for two weeks in September. Branch librarians were laid off for the two weeks. Hebrink /Buchanan .;roved that the bills be paid. Carried. Committee and project reports: Mary Henke has been appointed head librarian at Hutchinson. Mrs. Whittenberg will be working part -time even though she has retired. Communications: - a. The Public Library Newsletter was passed out. b. Trustees received the MLA mailings. c. Jody Cronk, representing Litchfield, has resigned from the CRRL Board. The Litchfield mayor has questioned the need for two members from Litchfield, postponing the appointment of a successor until a later date. Mr. Sundberg will respond to the Mayor's letter. d. CRRL has received notice that a check for $19,981 (representing the 15% of library funds held back in FY83) will be mailed by November 1. Unfinished Business: None. New Business: A special meeting may be needed at the end of December to clear up the outstanding bills for CRRL before the merged system takes over operations in January. Some 6 V1 county end -of -year tax payments also are made in December. Mr. Sundberg suggested that the board may wish to authorize the officers to approve the final payments. The by -laws approve payment by three board members in telephone contact or by any five members. The need for this special meeting will be discussed at the November meeting. Mileage reports were filed. The meeting was adjourned at 7 :35 p.m. Lilah Buhr Secretary L txa Present: C October 10, James Phalen, Gria ville Steve Boehlke, Montevideo Stan Jacobson, Granite Falls Dorothy Hinseth, Sunburg orlynn Mankell, New London Jean Stranberg, Atwater Wayne Hebrink, Renville Lilah Buhr, Stewart Melvin Dose, Glencoe Kathleen Kubasch, Winsted Ellen Moench, Eden Valley Sue Nelson, Benson Phil Gulstad, Dawson Lionel Barker, Glencoe Jahn Horrocks, Hutchinson Albert Linde, Hutchinson Shi.rley.Schutt, Kerkhoven Delores Condon, Litchfield Gladys Nelson, Ortonville Linda Ulrich, Renville Jeanette Buchanan, Willmar LeRoy Sanders, Willmar Burton Sundberg, Director Bob Bosse, Associate Director Kathy Matson, Associate Director Absent: Bob Lundborg, Milan Jeanne Lundstrom, Cosmos Steve George, Darwin Curt Johnson, Appleton Dallas Lundst_rum, Bird Island Rod Gaffney, Graceville Anne Maguire, Madison Sam Malone, Willmar 1 unfilled position DXOA1 11 nVraa.++ Meeker County " FOR YOUR INFORMATION 1983 Appleton Representing Big Stone County " Chippewa County ^ Chippewa County ^ Kandiyohi County " Kandiyohi County " Kandiyohi County ^ Kandiyohi County " McLeod County ^ McLeod County " McLeod County ^ Meeker County " Benson ^ - Dawson - " Glencoe ^ Hutchinson ^ Hutchinson ^ Kerkhoven ^ Litchfield Ortonville ^ Renville " Willmar ^ Willmar Representing: Chippewa County " Meeker County " Meeker County " Appleton " Bird Island " Graceville ^ Madison ^ Willmar " Litchfield The Pioneerland Library System Board met at the Kerkhoven Civic Center on Monday, October 10, 1983, at 8:25 p.m. Chairman LeRoy Sanders called the meeting to order. Horrocks/Mankell moved to approve the minutes of the September 12 meeting after clarification was made on the keys to the check - writing machine. Carried. Ms. Jean Kvols and Ms. Renae Fredrickson were introduced by Bob Boese regarding the RINGS program. This is a Referral and Information Needs Gathered for Seniors program which has been in existence in the Western Plains System during the past year. A Directory of Agencies relating to this has been developed £or the 6W Region. Brochures were distributed to Board members. The Golden Pages for Region 6E can be obtained from Kathleen McCormick, the Director for Area Agency 6n Aging in Region 6E (similar to RINGS). The libraries in the system are the referral centers for this project. The Board .felt it would like to study this further before taking any action. Nelson/Buchanan moved the financial report be accepted. Carried. Director's Report; a. Clippings from the area newspapers were circulated. b. A workshop on "Providing Information for Senior Citizens" was held last week with approximately 47 in attendance. The keynote speaker was from Wayne State University and spoke on the role of the senior citizen and serving the senior citizen today. No payments were made this month. Committee Reports: a. Personnel -- The committee may meet prior to the next Board meeting to finalize personnel policies. b. Operational -- Policies presented with the agenda are Policy on Use of Volunteers, Bookmobile Service Policy, Materials Selection Policy, Interlibrary Loan Policy, Non - Resident Policy. Policies regarding Fines, Fees, and Loan Periods will be presented next month. c. SAMMIE -- Steve Boehlke volunteered to be on the Board and was so appointed by the Chairman. Communications: a. OPLIC -- Fetters were received from Bill Asp of OPLIC stating the two systems will be receiving the 15% held back from FY83 Basic Support. b. Governing Units and the 1984 Budget -- Letters of certification have been sent by the state indicating the minimum amount to be paid the regional system in order to be elisible for state aid. This is not necessarily the same amount as on the budget which in most cases is higher. Mr. Sundberg will contact all governing units that have not notified us prior to the next meeting to inquire about approval of the 1984 budget. c. Ms. Jody Cronk of Litchfield has resigned her Board position. A letter has been received from the Litchfield City Council regarding the size of the new Board. Mr. Sundberg will write the Litchfield Council indicating that mileage is paid for by the library system and that the merger committee feld that there should be repre- sentation from all areas in the new system and that at this time there would be no change in the size of the regional board. d. Minnesota Association of Library Friends will be meeting in St. Cloud on Frida:v, October 28. Currently ortonville, Litchfield, Cosmos, and Glencoe have Library' Friends groups. e. MLA Trustee Board -- Currently Bea Thompson of Litchfield (Litchfield City Board member and past member of the regional board) is serving on the MLA Trustee Board. This Board meets about twice a year. Reappointment or a new appointment should be made prior to the first of the year. Nelson/Buhr moved that Bea Thompson remain as the delegate from our area on this MLA Trustee Board. Carried. f.. Upcoming meetings -- Bob Boese is serving on a committee on the state level regarding automation in libraries. He and Dave Lauritsen will be on a program on Channel 10 on October 19 at 7 p.m. regarding what libraries are doing in automation. Kathy Matson will be attending a workshop at St. John's on how to plan continuing education for staff members. She is also currently serving on a state committee concerning the future of interlibrary loan in Minnesota. Mr. Sundberg will be attending a Systems Directors Council in Rochester on October 13 and 14. Unfinished Business: All policies discussed below are attached and made a part of these minutes. a. Non- Resident Policy -- Buhr /Kubasch moved that this policy be adopted. Carried. b. Policy on Use of Volunteers (new policy) -- Boehlke/Buchanan moved.this policy be adopted. Carried. c. Bookmobile Service Policy Ulrich /Gulstad moved this policy be adopted. Carried. d. Interlibrary Loan Policy -- Boehlke/Horrocks moved this policy be adopted. Carried. e. Materials Selection Policy -- Buhr/Nelson moved this policy be adopted. Carried. f. Policy regarding island cities -- There have been several overtures from island cities that would possibly like to join the new system. Some of these do not have library service existing there now. This was tabled until the next board meeting. New Business: a. Video disc project -- Demonstration was given on this video disc project by Bob Boese and Dave Lauritsen. The Western Plains System will have a sufficient amount of money left from the old system as of January 1, 1984, so had passed a resolution that they would purchase $4,000 of video discs if Pioneerland would continue with ^. the program. Discussion ensued regarding tape vs, disc players. The consensus of the Board was that this should be tabled until the November meeting. The meeting was adjourn -Q The next meeting will be in W' lmar on November 14. - Jeanette Buchanan ' PIONEERLAND LIBRARY SYSTEM Treasurer's Report October 1983 "'`' "" Sue Nelson, Treasurer Balance October 19 1983 . . . . . . . . . . . . . 8 249463.74 RECEIPTS: Interest earned in October. . 8 171.41 Total receipts. . . . . . . . . . 1 .41 Total receipts and balance. . . . 2 ,635.15 DISBDRSEMENTS: Total disburesements. . . . . . . . . -0- Balance October 30, 1983. . . . . . . . . . . . . . . . . . # 24,635.15 9 THE HUTCIIINSON SAFETY COUNCIL Iutchinson, MN 55350 FOR YOUR INFORMATION The Hutchinson Safety Council met October 31, 1983,,at the Fire Hall in Hutchinson, MN. There were 8 members present. President Johnson opened the meeting with a silent prayer. The minutes of the previous meeting were approved by motion. No bills were presented. Old Business: Discussed bike riding on city sidewalks in the downtown ares. It was reported that Litchfield has signs that state: "Not bikes allowed in this block ". The motion was made and seconded'that we write to the city council on this problem, with the recommendation that signs we set up from the First National Bank to 2nd Ave. N. New Business: Discussed the following: He: Dr. Griebe's house on the corner of 2nd Ave. SE and Adams St. S.. What can be done about this and is it a fire hazzard. Check with George Field on the problem. Re: Bluff St. and Highway #7- -would it be feasible to have a right turn lane . Will check for more information on this. Re: Highway #7 West and Highway #15 South speed limits - -is there anyway that they can be lowered? With the new plan for #15 South this may be possible but #7 West is up to the highway department and maybe sometime in the future this will be done. President Johnson reviewed a bulletin from the State Safety Council on childrens seat belts and restraints. A letter from the Community Action Agency was received and asked for food or cash donations. No action was taken on this. Also a letter from McLeod's Inn regarding their facilities. The next meeting will be November 28th, at the Fire Hall. The meeting was adjourned by motion. Submitted by: Myron Johnson, President Loretta F. Pishney, Seer. Treas. Treasurer's Report: Balance on hand October 1, 1983 Deposits: Disbursements: Balance on hand October 31, 1983 202.32 none none 202.32 FOR YOUR INFORMATION /�y /'��1��YP./ 4 I II I z1a �_� a _ _ y�'7 }'l AL l t I I _ _ _ 5 Ld 58_ �t1— Ili 8i_ _ .,r �i I _1 91�. L� __ -�— 1 �. w — _ 71 eL� 1 I i rJ �l - _. -. } a +4 Ga — 3G _ 9�i— LI_ j 313 — 3d� —.d t l - 7.3 7 ��..113J '' 'l7 asL_ ._ ai- — 2 9l- a� �� _ III t:l I.Yc .! I �8� I 1 1 , G ,I: a IIf.,Id I�i II' Il'. a - 1 ltt :1 (.11r �G 63' _ 'LVA I; III 47 �q a I V— �8 �7 J L S9 'i 4 1� 1 21 .1 s r 14 J 1: II es I 1 �— 3 _ _� 49 Y3l — _. list Sill �.. /P... _ / 33_ - 37r .30.i. 4 i (. 7- 1a .!gsii ,I Gdlt '1 3� B 7c 8 "6�_ aT_ 0 I , 9 L oy'.. _ __ 4rr 4 .rt P 17G oJ!. .x138.1 _. 7.4 r _ I_ 91ia 8T .9791 I .4 a :ley 1 II I; vlal gal n'mr 5k lad ;y ,I I ,: 1.7 —� '!. a.l.- l I j I I -, I ' i c EMPLOYMENT ADVISORY TO riAYOR AND CITY COUNCIL FOR YOUR INFOR'9ATION CITY OF HUTCH N-SJN DATE November 18, 1983 NAME ADDRESS Nichole Lemke 1410 No. Fir Ave, Glencoe Lynn Rausenberger • 1235 lst St E, Glencoe Julie Klaustermeier . Glencoe JOB TITLE Gymnastic Instructors SUPERVISED BY Bruce Ericson, Barb Haugen EMPLOYMENT STATUS NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL (limited hours) PAY RATE $4.00 /hr COMMENTS (Gymnastics /tumbling instructors not available in Hutchinson, since there is not presently a gymastics program in Hutchinson schools.) THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. OE q T HEAD P PERSONNEL 0RDINATOR CITY AEJMINISVRATOR ;�, EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTCHfNSON - -- DATE November 18, 1983 NAMIE ADDRESS ' Earl Haarstad ' 936 Thomas, Hutchinson JOB TITLE Park Maintenance Operator SUPERVISED BY Bruce Ericson, Cliff Paulsen EMPLOYMENT STATUS NEW EMPLOYEE X OTHER:Completing 6 mo. employ't X FULL TIME PART TIME OR SEASONAL PAY RATE To Grade III, Step 6z (from Grade III, Step 5) COMMENTS Has completed first six months of employment with excellent performance - 12 step probationary increase. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. R M Q EAD /' k PERSONNEL COORDINATOR CITY ADMINISTRAI OR