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cp09-13-1983 cHUTCHINSON CITY CALENDAR 0 WEEK OF September 11 TO September 17 WEDNESDAY -14- 110 P.M. - Municipal Board Annexation Hearing at City Hall (Horswell Property; SUNDAY -11- THURSDAY -15- MONDAY -12- 2:00 P.M. - Open Bids at City Hall 7:00 P.M. - City Council Budget Workshop at City Hall 5:00 P.M. - Fire Department Meet ing at Fire Station TUESDAY -13- 4 :00 P.M. - City Council and Directors Meeting at City Hall 7:30 P.M. - City Council Meet- ing at City Hall FRIDAY -16- A R T S A N D C R A F S SATURDAY -17- F E S T I V A L r 5�- SATURDAY -17- F E S T I V A L i r 0 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 13, 1983 J1. Call to Order - 7:30 P.M. ✓2. Invocation - Reverend John Longley - Congregational U.C.C. Church ,3. Consideration of Minutes - Regular Meeting of August 23, 1983 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. ,/(a) Improvement Project No. 84 -01 Action - Motion to close hearing - Motion to reject - Motion to approve and waive reading and adopt Resolution 5. Communications Requests and Petitions ,/(a) Consideration of Request for City Administrator to Attend Minnesota Small Cities Development Grant Workshop on September 16, 1983 Action - Motion to approve - Motion to reject �b) Consideration of Request for City Accountant to Attend MFOA Fall Conference October 12 -14, 1983 Action - Motion to approve - Motion to reject `/(c) Consideration of Request by Fire Marshal to Attend Three Conferences Action - Motion to approve - Motion to reject ✓(d) Consideration of Cable TV Rate Adjustment Requested by Mickelson Media (Presentation by Dan Kemnitz and Bill Mickelson) Action - Motion to reject - Motion to approve rate increase 6. Resolutions and Ordinances J(a) Ordinance No. 18/83 - An Ordinance Relating to the Regulation of the Sale of Goods and Merchandise Upon the Streets, Sidewalks, Alleyways or Parking Lots and Providing Penalties for Violations Thereof Action - Motion to reject - Motion to waive first reading and set second reading for September 27, 1983 t COUNCIL AGENDA SEPTEMBER 13, 1983 ,/(b) Ordinance No. 12/83 - An Ordinance Relating to the Licensing of Peddlers, Solicitors, and Transient Merchants and Providing Penalties for Violations Thereof (DEFERRED AUGUST 9, 1983) Action - Motion to reject - Motion to waive first reading and set second reading for September 27, 1983 J(c) Resolution No. 7496 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt ,/(d) Resolution No. 7497 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt V(e) Ordinance No. 19/83 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions /(a) Building Official's Monthly Report - August 1983 Action - Order by Mayor received for filing �(b) Minutes of Senior Advisory Board dated June 8, 1983 Action - Order by Mayor received for filing f(c) Minutes of Hospital Board dated April 19, 1983; May 17, 1983; May 18, 1983; June 21, 1983; and June 30, 1983 Action - Order by Mayor received for filing J(d) Minutes of Nursing Home Board dated July 21, 1983 Action - Order by Mayor received for filing J(e) Minutes of Airport Commission dated August 31, 1983 Action - Order by Mayor received for filing �(f) Minutes of Park & Recreation Board dated July 6, 1983 and August 3, 1983 Action - Order by Mayor received for filing -2- 0 • COUNCIL AGENDA SEPTEMBER 13, 1983 8. Unfinished Business 0 J(a) Consideration of No Parking On Service Road In Highland Park Area (DEFERRED AUGUST 23, 1983) Action - Motion to reject - Motion to approve and authorize drafting Ordinance i(b) Consideration of Awarding Bid for Two City Automobiles Action - Motion to reject - Motion to approve and award bid J(c) Consideration of Water Run -Off Problem (DEFERRED AUGUST 23, 1983) Action - �(d) Consideration of Proposed Sidewalk for Park Towers Residents Action - J(e) Consideration of Awarding Bid for Demolitirn OrMoving of Masonic Temple Structure Action - Motion to reject - Motion to approve awarding bid 9. New Business J(a) Report On 1984 Public Improvements and Set Public Hearing Date Action - Motion to reject - Motion to approve and waive reading and adopt Resolutions d(b) Consideration of Advertising for Bids to Demolish Plowman Building Action - Motion to reject - Motion to authorize advertising for bids on October 4, 1983 at 2:00 P.M. J(c) Consideration of Sewer Rate Adjustment for McDonald's Mobile Park Action - d(d) Consideration of 50 Percent Reimbursement to TKDA for Extra Meetings Needed to Implement Airport Zoning Ordinance Action - Motion to reject - Motion to approve and authorize signing Supplemental Agreement No. 1 -3- 1 COUNCIL AGENDA SEPTEMBER 13, 1983 Ae) Consideration of Change Order No. 1 for Mac's Bluff Addition (Project 83 -06 and 83 -09) Action - Motion to reject - Motion to approve and authorize signing Change Order No. 1 /(f) Consideration of Application for "On Sale" Intoxicating Liquor License by William Leung, Gold Coin Inc. Action - Motion to reject - Motion to approve and set public hearing for September 27, 1983 at 8:00 P.M. f(g) Consideration of Establishing Policy of Not Having the City Liquor Store Or Any Other Department Purchase Items from the Soviet Union Or Any Other Items from Puppet Countries of the Soviet Union - (Requested by Alderman Mike Carls) Action - J(h) Consideration of Holding A Budget Hearing Action - Motion to reject - Motion to set hearing for September 27, 1983 at 8:00 P.M. J(i) Consideration of Location for City General Election On November 8, 1983 Action - , (j) Consideration of Request to Purchase Red Light Bars for Fire Marshall Vehicle Action - Motion to reject - Motion to approve purchase ,(k) Consideration of Application for License to Sell Cigarettes At Retail by Mister Donut Action - Motion to reject - Motion to approve and issue license J(1) Consideration of Plans and Specifications for Parking Lot At Masonic Temple Site Action - Motion to reject - Motion to approve plans and specifications - Motion to waive reading and adopt Resolution .(m) Consideration of Entering Into Earnest Money Contract of Sale for John Jorgenson Property for West River Park Project Action - Motion to reject - Motion to approve and authorize signing contract -4- I COUNCIL AGENDA SEPTEMBER 13, 1983 J(n) Consideration of Project 84 -02 by Ordering Engineer's Report, Receiving Report and Setting Hearing Date Action - Motion to reject - Motion to accept report and set hearing for October 11, 1983 at 8:00 P.M. - Motion to waive readings and adopt Resolutions No. 7494 and No. 7495 J(o) Consideration of Authorizing Placement of A $750,000 Bond Issue for the Hutchinson Public Library In the November 8, 1983 Election Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7499 J(p) Consideration of Ordering Preparation of Assessment Rolls and Setting Assessment Hearing for Project 83 -02 Action - Motion to reject - Motion to approve and waive reading and adopt Resolutions No. 7500 - No. 7513 J(q) Consideration of Request by LeBistro Cafe to Sell Coffee, Breads and Pastries On City Sidewalk During Arts and Crafts Festival Action - Motion to approve - Motion to reject 1(r) Consideration of Increased City Funding for Summer Band Concerts Action - 10. Miscellaneous J(a) Communications from City Administrator 11. Claims Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -5- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 23, 1983 1. The meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the fol- lowing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, City Attor- ney James Schaefer, and City Accountant Kenneth B. Merrill (arrived later in meeting). 2. INVOCATION The invocation was given by the Reverend James P. Lauer. 3. MINUTES The minutes of the bid opening of August 9, 1983 and regular meeting of Aug- ust 9, 1983 were approved as presented upon motion by Alderman Carls, seconded by Alderman Mlinar and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS REQUESTS AND PETITIONS (a) DISCUSSION OF INTEREST IN MINNESOTA MAIN STREET INFORMATIONAL WORKSHOP City Administrator Plotz reported on an informational workshop to be held August 24, 1983. He inquired if the Council had any interest for him to attend the workshop. The motion was made by Alderman Beatty, seconded by Alderman Carls, to allow the City Administrator to attend the workshop. Motion approved unanimously. (b) CONSIDERATION OF REQUEST BY CHAMBER OF COMMERCE TO USE CITY TRUCK FOR ANNUAL FALL CLEAN -UP ON SEPTEMBER 24, 1983 The Chamber of Commerce requested the use of a City truck to haul litter collected during the annual fall clean -up on September 24, 1983. Following discussion, Alderman Gruenhagen moved to approve the request. Motion seconded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION OF APPLICATION FOR "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR HUTCHINSON JAYCEES ON AUGUST 27 -28, 1983 C�l COUNCIL MINUTES AUGUST 23, 1983 After discussion, it was moved by Alderman Beatty, seconded by Alderman Mlinar, to approve and issue the license. Motion unanimously approved. (d) PRESENTATION BY CITIZENS BANK OF PROPOSED BEAUTIFICATION ON FIRST AVENUE SOUTHWEST Mr. Irvin Burich, President of Citizens Bank & Trust Co., presented a proposed drawing of the long -range plan for the former Old Armory property and motor bank on Franklin Street. He stated the Bank requested permis- sion to install a sidewalk similar to that at 101 Park Place, and the Bank would pay the difference in cost. Alderman Mlinar moved to approve the plan, contingent on additional costs over and above assessment be paid by the Bank. Motion seconded by Alder- man Beatty and carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 16/83 - AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUTCHINSON, MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen, to waive second reading and adopt Ordinance No. 671. Mo- tion approved unanimously. (b) ORDINANCE NO. 17/83 - AN ORDINANCE PERTAINING TO UNLAWFUL DISPLAY TO MINORS OF INDECENT PUBLICATIONS, PICTURES OR ARTICLES After discussion, Alderman Carls moved to waive second reading and adopt Ordinance No. 672. The motion was seconded by Alderman Gruenhagen and unanimously carried. (c) RESOLUTION NO. 7475 - RESOLUTION OF APPRECIATION FOR DR. D. S. CHERNAUSEK Mayor DeMeyer read Resolution No. 7475. The motion was made by Alderman Gruenhagen to adopt Resolution No. 7475. Motion seconded by Alderman Mlinar and unanimously approved. (d) RESOLUTION N0. 7485 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA It was moved by Alderman Mlinar, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 7485. 7. REPORTS OF OFFICERS BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - JULY 1983 -2- COUNCIL MINUTES AUGUST 23, 1983 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PLANNING COMMISSION DATED JULY 19, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF TRANSPORTATION BOARD DATED MARCH 24, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF NO PARKING ON SERVICE ROAD IN HIGHLAND PARK AREA (DEFERRED AUGUST 9, 1983) The City Engineer requested this item be deferred. It was moved by Alderman Carls, seconded by Alderman Mlinar, to defer this matter. Motion approved unanimously. (b) CONSIDERATION OF GARAGE PORTION OF BRETZKE PROPERTY City Administrator Plotz reported that appraiser Gerald McKinzie had done an analysis of the Bretzke property and had estimated the value of the raw land under the attached garage at $9,200. It would cost approximately $15,250 to remove the existing garage and put in a paved parking lot. The Co- Partnership of 45 Library Square had offered to purchase the garage por- tion of property for $9,120, with the intention of deeding it back to the City after a one -year period. Following discussion, Alderman Mlinar moved to enter into negotiations of this property with the owners of the 45 Library Square, Co- Partnership. Motion seconded by Alderman Beatty. During discussion, it was the consen- sus of the Council that the City negotiate with the potential purchasers that they would be responsible for demolition of the garage, repairs to the main building, and construction of a surfaced parking lot prior to deeding it to the City. The motion carried with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye and Mayor DeMeyer voting nay. (c) CONSIDERATION OF OPTION OF ESTABLISHING TRUCK ROUTES OR SETTING LOAD LIMITS City Engineer Priebe stated the Council had a choice of going through the State for approval of truck routes within the City limits or the Council setting local load limits on City streets. Signing for load li mits would require a cost of $4,240 for additional signs. Since the City has no Isis COUNCIL MINUTES AUGUST 23, 1983 established truck routes, the weighing for load limits would be done at the elevator scale. After discussion, it was moved by Alderman Beatty, seconded by Alderman Mlinar, to petition the State for truck routes in the City of Hutchinson. Motion unanimously approved. (d) CONSIDERATION OF REQUEST FROM CLYDE GREGOR FOR CITY TO PAY COST OF DAMAGES RESULTING FROM SEWER BACK -UP (DEFERRED AUGUST 9, 1983) Mr. Clyde Gregor requested reimbursement from the City to cover damages resulting from a sewer back -up in April, 1983. City Attorney Schaefer commented the insurance company had denied coverage for the claim. He further stated the City was not liable for a problem with the sewer un- less it had done something to deliberately create the problem. Alderman Gruenhagen made the motion that the request be denied. Motion seconded by Alderman Beatty and carried, with the Chair abstaining from voting. (e) CONSIDERATION OF REFUND TO ANTHONY MACHTEMES FOR ANNEXATION FEE OVER- CHARGE City Engineer Priebe reported that the Anthony Machtemes property was under an Orderly Annexation Agreement and, therefore, should have been charged accordingly. It was recommended that the City refund the fee over - charge in the amount of $120. The motion was made by Alderman Mlinar, seconded by Alderman Beatty, to refund the over - charge. Motion approved unanimously. (f) REVIEW OF REQUESTS FOR HUTCHMOBILE USEAGE (REQUESTED BY MAYOR DEMEYER) Mayor DeMeyer commented that he had received a telephone call from Leslie' Linder regarding the availability of his bus service to provide the school with transportation. It was reported the School District had decided not to use the Hutchmobile. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS There was no one present to request an extension of the payment period. Upon motion by Alderman Carls, seconded by Alderman Beatty, it was moved to authorize discontinuation of service on August 29, 1983 at 12:00 noon, unless otherwise stated. Motion unanimously carried. (b) CONSIDERATION OF REQUEST TO REMOVE SIDEWALK ON IVY LANE -4- 0 COUNCIL MINUTES AUGUST 23, 1983 The City Engineer . reported that seven out of eight properties had side- walk, which was in poor condition. It was his understanding that the property owners wanted the sidewalk repaired, and it was to be included in the 1984 projects. Following discussion, Alderman Carls moved to replace the sidewalk on Ivy Lane in the 1984 projects. Motion seconded by Alderman Beatty and carried unanimously. (c) CONSIDERATION OF APPLICATION FOR "ON SALE" NON- INTOXICATING MALT LIQUOR LICENSE FOR ST. ANASTASIA CHURCH'S FALL FESTIVAL ON SEPTEMBER 18, 1983 After discussion, it was moved by Alderman Mlinar, seconded by Alderman Gruenhagen, to approve the application and issue the license. Motion approved unanimously. (d) CONSIDERATION OF BUILDING REMOVAL AT MASONIC TEMPLE SITE The City of Hutchinson will obtain ownership of the Masonic Temple site as part of the parking program on October 15, 1983. City Engineer Priebe reported that specifications have been completed for demolition of the building, and it was his recommendation to call for bids on September 12, 1983 at 2:00 P.M. Following discussion, the motion was made by Alderman Gruenhagen to approve and advertise for bids as recommended. Motion seconded by Alderman Mlinar. During discussion Alderman Beatty suggested that the building be moved for possible use by the Historical Society, and he amended the motion to in addition obtain bids for moving said structure as well as demolishing it. Amended motion seconded by Alderman Mlinar and carried, with Aldermen Gruenhagen, Beatty,.Carls and Mlinar voting aye and Mayor DeMeyer voting nay. Motion carried. Alderman Mlinar moved to waive reading and adopt amended Resolution No. 7478. Motion seconded by Alderman Gruenhagen and carried, with the Chair abstaining from voting. (e) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON PROJECT 83 -02 It was the recommendation of the City Engineer to advertise for bids on Project 83 -02 (Oakwood Addn.) for September 12, 1983 at 2:00 P.M. After discussion, Alderman Beatty moved to approve advertising for bids and to waive reading and adopt Resolution No. 7481. Motion seconded by Alderman Gruenhagen and unanimously approved. (f) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR PROJECT 83 -01 -19 -5- COUNCIL MINUTES AUGUST 23, 1983 City Engineer Priebe reported that Assessment Roll No. 171 had been com- pleted. He, therefore, recommended setting a public hearing for Septem- ber 27, 1983 at 8:00 P.M. for Project 83 -01 -19 (sidewalk project). Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen, to waive readings and adopt Resolutions No. 7479 and No. 7480. Motion unanimously carried. (g) CONSIDERATION OF ENGINEER'S REPORT ON PROJECT 84 -01 AND SETTING HEARING FOR STREET IMPROVEMENT On June 27, 1983 the City received a petition from property owners for street improvement.on Hilltop Lane, Connecticut Street and Campbell Lane. It was the recommendation of the City Engineer to accept the engineer's report and set a public hearing for Project No. 84 -01 on September 13, 1983 at 8:00 P.M. After discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to accept the petition and waive reading and adopt Resolution No. 7476. Motion approved unanimously. The motion was made by Alderman Beatty to waive reading and adopt Resolu- tion No. 7477. Motion seconded by Alderman Mlinar and carried unanimously. (h) CONSIDERATION OF 1984 PUBLIC IMPROVEMENTS The City Engineer presented a time schedule for the 1984 public improve- ments and suggested presenting a report at the September 13, 1983 Council meeting. It was moved by Alderman Mlinar, seconded by Alderman Beatty, to order an engineer's report for the September 13, 1983 Council meeting. Motion unani- mously approved. (i) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCH ABC MONTESORRI SCHOOL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The Hutch ABC Montesorri School requested a conditional use permit to al- low the operation of a Day Care Center.from 11:30 A.M. to 5.00 P.M. It was the recommendation of the Planning Commission to approve the permit, subject to the applicant complying with the fire and building codes for a day care operation. Following discussion, Alderman Carls made the motion to approve and waive reading and adopt Resolution No. 7482. Motion seconded by Alderman Beatty and unanimously carried. (j) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY QUENTIN LARSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 0 0 COUNCIL MINUTES AUGUST 23, 1983 Mr. Quentin Larson applied for a conditional use permit to allow construc- tion of an addition to an existing non - conforming structure at 570 Glen Street. The Planning Commission recommended granting the request. After discussion, the motion was made by Alderman Beatty, seconded by Ald- erman Mlinar, to approve the permit and waive reading and adopt Resolution No. 7483. Motion approved unanimously. (k) CONSIDERATION OF REQUEST FOR VARIANCE AS SUBMITTED BY GOEBEL FIXTURES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Goebel Fixtures requested a variance to construct an enclosed loading dock on the south side of the building. Mr. Earl Haarstad, 936 Thomas Avenue, questioned the loading dock coming out to the sidewalk with semis driving in and out. He stated there are a number of children in the area, and he was concerned about their safety. He also wondered about visibility during the winter months when snow was piled up. Joan Schimml, 986 Thomas Avenue, stated her main concern was that the Coun- cil look at the overall picture and the company's future plans. She pointed out that Goebels already had three entrances coming off three dif- ferent streets, and now they are proposing another addition. The company is becoming landlocked in its present location. Another concern was truck traffic and the noise of trucks at late hours. She also mentioned the aesthetic view of the area when some of the existing lilac bushes are re- moved. Carolyn Pohlen appeared before the Council on behalf of the St. Anastasia Church. The church was concerned about the children's safety with the truck traffic going into Goebels, and the only sidewalk for the children to use runs alongside their building. It was the consensus of the Council that City staff and Goebel represen- tatives meet to discuss the future plans and goals of the company and to consider a possible new location where the company could expand. Alderman Beatty moved to approve granting the variance as requested and upholding the Planning Commission's findings and that Goebel Fixtures would be responsible to remove snow from the sidewalk in front of their building and to put in greenery along the structure. Motion seconded by Alderman Gruenhagen. Alderman Carls moved to amend the motion to stipu- late the variance be granted with a three foot setback from the sidewalk on the east and west side of the building. The motion died for lack of a second. The original motion unanimously carried. Alderman Beatty moved to waive reading and adopt Resolution No. 7484. Alderman Mlinar seconded the motion, and it was approved unanimously. dC COUNCIL MINUTES AUGUST 23, 1983 (1) CONSIDERATION OF OFF- STREET PARKING AT PLOWMAN SITE City Engineer Priebe commented on the off - street parking at the Plowman site. It was his recommendation to issue a 90-day notice to the renters in the building that their lease would expire on November 30, 1983. Also, the Council would need to establish a date for demolition of the building so that bid specifications could be prepared. In order to include bitum- inous surfacing of the parking lot in the 1984 improvement projects, he would need authorization to proceed with plans and specifications for said project. Following discussion, it was moved by Alderman Beatty to direct the City Administrator to provide 90 -day notice of expiration of leases to renters at the Plowman site. Motion seconded by Alderman Gruenhagen and carried, with the Chair abstaining from voting. Alderman Beatty moved to advertise for bids for the demolition of the Plowman building, with said demolition to be on December 5, 1983. Alder- man Mlinar seconded the motion, and it carried, with the Chair abstaining from voting. The motion was made by Alderman Beatty, seconded by Alderman Carls, to order plans and specifications for bituminous surfacing for the Plowman site for 1984. The motion carried, with the Chair abstaining from voting. (m) CONSIDERATION OF WATER RUN -OFF PROBLEM Mr. Harley Albers of 405 Shady Ridge Road presented to the Council a run- off problem that had developed subsequent to the construction of a building and the landscaping on the adjoining property. Water collects on the back corner of Albers' lot due to the way the abutting lot waselevated. Bldg. Official Pittman stated he had viewed the property in question and - had suggested a change in the run -off. After discussion, it was moved by Alderman Beatty to direct the City En- gineer and Building Official to bring this agenda item back to the next City Council meeting. Motion seconded by Alderman Gruenhagen and approved unanimously. (n) CONSIDERATION OF PROPOSED SAFETY WALK FOR SENIOR CITIZENS Dolores Brunner stated she was concerned for the safety of senior citi- zens who cut through the City parking lot in back of Park Towers. It was her recommendation to convert the strip of City land running along the parking lot into a sidewalk. Following discussion, Alderman Carls made the motion to direct the City Engineer to prepare plans for a sidewalk to alleviate the dangerous situa- tion. Motion seconded by Alderman Beatty and unanimously carried. • -8 • COUNCIL MINUTES AUGUST 23, 1983 0 RECESS: The motion was made by Alderman Carls, seconded by Alderman Mlinar, to adjourn for recess at 9:45 P.M. for a five minute period. Motion approved unanimously. (o) CONSIDERATION OF APPOINTMENT OF PHYLLIS HEGRENES TO HRA BOARD It was moved by Alderman Carls to ratify the appointment of Phyllis Heg- renes to the HRA Board for a five -year term. Motion seconded by Alderman Gruenhagen and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz referred to the September 26 date for the main- tenance assessment hearing and requested to hold the hearing at a later date. Several alternative dates in October were then suggested. After discussion, Alderman Beatty moved to set the public hearing on main- tenance assessment for October 17, 1983. Alderman Gruenhagen seconded the motion, and it unanimously carried. Inquiries have been received regarding the filing dates for offices of Mayor and Alderman. The filing will open on September 27 at .9:00 A.M. and close on October 11, with the election on November 8. Mention was made that the Council meeting time would be changed to 8 :00 P.M. on the date of the election. City Administrator Plotz presented three 1981 projects (Assessment Rolls No. 153, No. 154 and No. 157) and one 1982 project (Assessment Roll No. 156) which require assessment hearings prior to being certified this year. Mr. Plotz explained that Assessment Roll No. 153 (Project 81 -34) was for - the 1981 sidewalk project in the Downtown Parking District. The motion was made by Alderman Beatty, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 7486. Motion unanimously approved. It was moved by Alderman Beatty to waive reading and adopt Resolution No. 7490. Motion seconded by Alderman Carls and carried unanimously, setting a public hearing for September 27, 1983 at 8:00 P.M. Assessment Roll No. 154 included miscellaneous 1981 construction for im- provement of Rolling Oaks Fourth Addition and Madsen Addition. Alderman Beatty moved to waive reading and adopt Resolution No. 7487. Mo- tion seconded by Alderman Gruenhagen and approved unanimously. COUNCIL MINUTES AUGUST 23, 1983 Upon motion by Alderman Carls, seconded by Alderman Mlinar, it was moved to waive reading and adopt Resolution No. 7491, setting a public hearing for September 27, 1983 at 8:00 P.M. Motion unanimously carried. Assessment Roll No. 156 (Project 82 -42) pertained to the 1982 sidewalk con- struction in the Downtown Parking District. Motion made by Alderman Beatty, seconded by Alderman Carls, to waive read- ing and adopt Resolution No. 7489. The motion approved unanimously. Alderman Carls, seconded by Alderman Gruenhagen, moved to waive reading and adopt Resolution No. 7493, setting a public hearing for September 27, 1983 at 8 :00 P.M. Motion carried unanimously. Assessment Roll No. 157 (Project 81 -03) included the improvement on Hassan Street for a 1981 watermain project. Alderman Beatty moved to waive reading and adopt Resolution No. 7488. Mo- tion seconded by Alderman Mlinar and unanimously approved. The motion was made by Alderman Carls, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7492, setting a public hearing for September 27, 1983 at 8 :00 P.M. The Council was reminded of the City Appreciation Picnic to be held the following night. (b) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schaefer reported he had been requested to represent the State of Minnesota in a civil lawsuit concerning a vehicle in violation of road weight limits. He requested permission from the Council to pro- ceed in the civil action and stated the City of Hutchinson would receive- one-third of the civil fines collected for its general budget. Alderman Beatty moved to approve the City Attorney to prosecute this par- ticular matter and to thereby share in any of the proceeds collected. Mo- tion seconded by Alderman Gruenhagen and carried, with the Chair abstain- ; ing from voting. (c) COMMUNICATIONS FROM CITY ACCOUNTANT City Accountant Kenneth B. Merrill inquired about establishing meeting dates at which time the Council could review the 1984 budget. After Sep- tember 7, 1983, all the boards and commissions would have completed their budget reviews. It was the consensus of the Council to set a 1984 budget review meeting for September 12, 1983 at 7:00 P.M. in City Hall. -10- • • • COUNCIL MINUTES AUGUST 23, 1983 (d) COMMUNICATIONS FROM MAINTENANCE OPERATIONS DIRECTOR Director Ralph Neumann reported two vehicles would be replaced within the 1983 budget, namely those of the City Engineer and Investigation Officer. He requested Council authorization to prepare specifications to advertise for two new mid -size cars. Alderman Beatty moved to approve preparing specifications and advertising for bids,in lieu of the requirement. Motion seconded by Alderman Mlinar.. During discussion Alderman Carls amended the motion to advertise for bids on a 6- cylinder car and 4- cylinder car. Amended motion seconded by Alder- man Beatty, and the amended motion unanimously carried. The motion approved unanimously. (e) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe presented a report on the unencumbered fund balance with MN /DOT. Attention was called to the minutes in the Council packet from the Central Prairie Railway Association. It was pointed out that in order to cover the expenses of the organization, governmental units were requested to contribute $500 toward their support. Alderman Beatty moved to approve granting payment of $500 to support the Association in its efforts to preserve the railroad in Hutchinson. Motion seconded by Alderman Gruenhagen and unanimously carried. (f) COMMUNICATIONS FROM ALERMAN MLINAR Alderman Mlinar pointed out that October 15 is the deadline for the library grant application. He, therefore, requested the City staff to proceed with preparing the grant application. It was moved by Alderman Mlinar to authorize application for said library grant. Motion seconded by Alderman Carls and unanimously approved. City Administrator Plotz stated that in order for the library addition to be a referendum question on the November ballot, it would be necessary for this item to be on the September 13, 1983 City Council agenda. (g) COMMUNICATIONS FROM ALDERMAN BEATTY Alderman Beatty reported that the Chairman of the School District desired to meet with the City Administrator and /or staff to discuss a possible school referendum for this fall. -11- COUNCIL MINUTES AUGUST 23, 1983 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon motion by Alderman Beatty, seconded by Alderman Mlinar, and approved unanimously. 12. ADJOURNMENT The meeting adjourned at 11:00 P.M. upon motion by Alderman Carls, seconded by Alderman Mlinar, and carried unanimously. Swlla Y", LI b:1LU I" 1— 111 _1:11 SEPS'E'.3ER 1ST, 1983.0 TO WHOM IT PAY CONCERN: • NOTICE OF HEARING ON I7•:PROVEt-1ENT PROJECT NO. 84 -01 Publication No_ 3121 Notice is hereby given that the City Council of Hutchinson will meet in the Council Chambers of the Citv Hall at 8:00 P.M. on Tuesday. Sentember 13th, 1983, to consider the making of an improvement on Hilltop Lane and Connecticut Street in Hilltop Addition and Connecticut Street and Campbell Lane in Clark's 2nd Addition and McClure's Addition by the construction of Gravel Base, Bituminous Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111_ The area proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is S62,400.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: August 23rd, 1983. <`�n City Cl k PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORTED OF A TRUE REPRESENTATION OF OPINION. PRESENTED BY: DEPT, OF ENERGY & EC940MIC DEVELOPPLNT i ANNOUNCEr ENT MINNESOTA S``14I CITIES DMIOPP)E"ff GRIT WORKSHOPS IN COOPERATION WITH: REGIONAL DEVELORMENT CU11ISSIONS The Minnesota Small Cities Community Development Grant Program is available to general purpose units of local governments and cities under 50,000 population that do not receive HUD Entitlement grants. Approximately $16 million will be available for new Small Cities grants this year. Grant funds must be used for activities that will benefit low and moderate income persons, aid in the elimination or prevention of slums and blight, or meet certain other local community development needs. Applications are due on February 1, 1984. These workshops will focus on application requirements and criteria for awarding grants. W,,10 SHOULD ATTEND: Mayors, Councils, City Staff Staff, County Board Members Local Government Officials Interested Citizens SCHEDULE OF WORKSHOPS: ST. PAUL Thurs., Sept. 8 Ramada Hotel 1870 Old Hudson Rd 612/735 -2330 ROCHESTER City of Hutchinson Tues., Sept. 13 Midway Motor Lodge 587 -5151 1517 -16th St. SW Address: 507/289 -8866 WORTHINGTON Thurs., Sept. 15 Holiday Inn 2015 Humiston Ave. 507/372 -2991 NANKATO Fri., Sept. 16 Downtown Holiday Inn 101 Main St. 507/345 -1234 GRANITE FALLS Tues., Sept. 20 Valley Supper Club W. Granite Falls (off Hwy. 212) 612/564 -9137 FERGUS FALLS Wed., Sept. 21 VORA Fri., Sept. 23 BEMIDJI Tues., Sept. 27 VIRGINIA Thurs., Sept. 29 Planners City Managers Fergus Falls Community College (Theater) 1414 College Way (off Hwy. 210) 218/739 -7504 Mora Public Library Community Room 200 West Maple Ave.. Holiday Inn Hwy. 2 W. (by Airport) 218/751 -9500 Franklin House 103 E. Chestnut St. 218/741 -9770 TIMES: Registration and Coffee - 9:30 am; Workshop Starts - 10:00 am; Ends by 5:00 pm. REGISTRATION: Send in the form below to reserve space for one of the meetings. There wl e a .00 registration fee to cover luncheon costs that will be collected at the workshop. Copies of the State Small Cities Program application manual and forms will be distributed at the workshops. For more information contact: Department of Energy & Economic Development, 100 Hanover Bldg., St_ Paul, MN 55101 -(612) 296_2394. REGISTRATION- -STATE SMALL CITIES WORKSHOP Name: Gary D. Plotz Title: Citv Administrator Affiliation: City of Hutchinson Phone: (612 J 587 -5151 Address: 37 Washington Avenue [-lest Hutchinson MN _ Zip: 55350 Please register me for the following workshop: Thurs., Sept. 8, St. Paul Tues., Sept. 13, Rochester Thurs., Sept. 15, Worthington x Fri., Sept. 16, Mankato Tues., Sept. 20, Granite Falls _Wed., Sept. 21, Fergus Falls Fri., Sept. 23, Mora Tues., Sept. 27, Bemidji Thurs., Sept. 29, Virginia SEND TO: Dept. of Energy & Economic Development, 100 Hanover Bldg., 480 Cedar St., St. Paul, MN 55101. A7TN; °CDBG WORKSHOPS". `-�-- Q t 0 0 M E M O R A N D U M DATE: September 7, 1983 TO: Mavor and City Council FROM: Kenneth B. Merrill, City Accountant — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: MFOA Fall Conference — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — The annual Minnesota Finance Officers Conference is scheduled for October 12 -14. It is a very informative conference and I would request authorization to attend. There is money in the budget to cover this annual conference. /ms - PLEASE COMPLETE AND RETURN - M.F.O.A. FALL CONFERENCE October 12 - 14, 1983 RADISSON ARROWWOOD ALEXANDRIA, MINNESOTA REGISTRATION FEE: MAKE CHECK PAYABLE TO: MAIL TO: . . . . NAME Kenneth B. Merrill $85.00 - Non- Members 75.00 - Current Members Minnesota Municipal Finance Officer's Association .Fred Christiansen City of Maple Grove 9401 Fernbrook Lane Maple Grove, Mn. 55369 POSITION City Accountant EMPLOYED BY City of Hutchinson TELEPHONE 612/587 -5151 CITY Hutchinson STATE MN ZIP 55350 Please designate your choice for the following concurrent sessions: WEDNESDAY 'THURSDAY 9:00 -10:15 10:45 -12:00 X Bankers Accept - tance & Commer- cial Paper (single session) 1:30- 2:45 Economic Fore- casting X Cooperative Pur- chasing 3:15- 4:30 Effective Oral Presentations (limit 20) X Lease Purchase X Bond Registration _Repurchase Agreements - Legal Ramifications X NCGA Statement 3 - Entity Concept Personnel Policies, Procedures and Handbooks • 0 0 M E M O R A N D U M DATE: September 7, 1983 -- — — — — — — — — — — — — — TO: Mayor and City Council FROM: George Field, Fire Marshall -------------------------- - - - - -- SUBJECT: Request for Conference -------------------------- - - - - -- The following are budgeted items, and there is reserve to cover each meeting. 1. International Association of Investigators, MN Chapter, meets Wednesday, September 14, 9 a.m, to 3 p.m. Cost is $10.00 for registration. This meeting is at the American Hardware Mutual Insurance Co. in Minneapolis. 2. Fire Marshal's Association of MN also meets Wednesday, Sept- ember 14 at 5 p.m. to 9 p.m.. Cost is $11.00 for registration and this meeting is at the Sheraton Northwest, Brooklyn Park. 3. Fire Instructors' Association of MN Fall Conference. Regis- tration - $30.00. This conference is at Red Wing MN , Satur- day and Sunday, September 17 and 18. A director's meeting will be held on Friday evening, September 16. %CKELSON MEDIA, IN* CABLE TELEVISION GROUP CROW RIVER CABLE T.V. '.,aycrr .Tim i7eMeyer and City Councilmenl Kenneth Gruenhagen, Theodore Beatty, j e Carl.s, Johr. Mlinar, Jim Schaefer Citv of ilutch ills on }� ti ccc hi rlson, Minrie.so to }e<.r Mayor DeMeyer & City Councilmen: Crow River Cablea'TV respectfully asks permission from the E;l i�y of HUtch'MSOn to increase' I.t.'s basic cable tv seYV1Cf'. rate from $7.95 to $9.95 per month. In May of 1980, Mickelson Media, Lnc. purchased Crow River Cable TV. Since treat time ore i,ave invested over $558,000 to upgrade service an3 complete c:onstruck ion of the syste„'i to serve the resi- dents of Hutchinson. Attached is Schedule A, which outlines in detail the. - _investm n t we have made. Cron. River Crab?.e 'I'V has not requested a basic rate increase sinc:c: we have owned the system, in fact, we reduced the basic ?;l rate irom the franchised approved rate of $9.95 to $ -i.95 when we purchased the system. This increase will allow US to continU.e goality service and prograrC:ming to cur custom- ,rs. We laoulr9 Iike to impieicent the increase October I, 1983 . We trust you will find this proposal fair and we thank you to your consideration. ((S��incerelpy, p� C.d 4.�sk cA . ! � �mv� b•� Daniel L. iiemnit21�1 Vice President 19 N. MAIN • HUTCHinson Attachme;,ts 1, Schedule A. 2. Letrer from Hutchinson City Attorney MN 55350 • (612) 879 -3502 S-� kICKELSON MEDIA, IN(� CRf3lE TELEVISION GROUP CROW RIVER CABLE T.V. uchc;nule A Crow River Cable 'N 1''.utchins On, _-Vinne80ta SZamrra -•Y of CNpi c f:ini s o"r. me'21',s --Mry, I', 983. Head _?nd 1rui^ me. nt ......... ....................�`i3,9�5.20 ( Jngx aded to 30 : (612) 587 -5151 CITY OF HUTCHINSON 37 WAS{ lINC ; ION AVFNUE WEST HUTCHINS0N MINN. 55350 June 23, 1983 Dan Kemnitz P.O. Box 368 New Ulm, MN 56073 RE: Cable Television Franchise Rates Dear Dan: In a recent telephone conversation, you requested that I examine the local cable television distributor's ability to raise the basic rates charged to its subscribers. You indicated that at the present time the local cable vision distributor is charging less than the maximum basic rate allowed by the franchise agreement and you wish to increase that basic rate to the amount authorized by the franchise agreement. The franchise agreement does make provisions for an increase in the basic rates charged to subscribers. The franchise agree- ment states "No increase in rates charged to subscribers shall be may by grantee except as authorized by the city after a full, open and public proceeding upon prior notice and opportunity of all interested parties to be heard." I would interpret this section to mean that if the cable vision provider desires to raise the basic rates beyond the amount stipulated in the franchise agreement, authorization must be received from the city after public hearings have been held. If the cable vision provider wishes to adjust its basic rate in an amount that is equal to or less than the amount previously authorized by the franchise agree- ment, it may do so without necessity of public hearings since public hearings and council approval would have been obtained and held through the granting of the franchise agreement. I would suggest, however, that a better policy would be to obtain the council approval and hold public hearings for any proposed rate increase. This suggestion is made solely from a public relation standpoint and not from any opinion that such a procedure is a legal requirement. I should point out that the city has control only over the initial subscriber rates for the basic service and the installation fee. You are free to increase or decrease the rates charged for your additional packages without council approval. incerely yo/�urs, JHS:dlp Ames H. Schaefer Hutchinson City Attorney SEPTEMBER 13, 1983 MONTHLY PRICES FOR BASIC LAHLE SERVICE IN AREA COMMUNITIES EXCLUDES SALES TAX COMMUNITIES T'_. — PRICE- BASIC CHANNELS Litchfield $6.95* 12 Redwood Falls 7.00 12 ` Hutchinson 7.95 11 Glencoe 8.58 23 Willmar 8.57 11 Hector 8.95 12 New Ulm lo.On 12 * Seeking price increase in September, 1983. ORDINANCE NO. 18%83 AN ORDINANCE RELATING TO THE REGULATION OF THE SALE OF GOODS AND MERCHANDISE UPON THE STREETS, SIDEWALKS, ALLEYWAYS OR PARKING LOTS AND PROVIDING PENALTIES FOR VIOLATIONS THEREOF. THE CITY COUNCIL OF HUTCHINSON, MINNESOTA ORDAINS: SECTION 1: It shall be unlawful for any individual, firm, partnership or corporation to offer for sale goods or merchandise or to take orders for future delivery of goods or merchandise upon streets, sidewalks, alleyways or parking lots located within the corporate limits of the city of Hutchinson without first obtaining a permit to do so. SECTION 2: Application for such permit shall be made to the city clerk upon such form as may be approved by the City Council. SECTION 3: If such application is approved by a majority vote of the City Council the city clerk shall issue such permit subject to any reasonable restrictions imposed by the Council. SECTION 4: Upon issuance of such permit applicant shall pay a fee in an amount that shall be from time to time determined by Council resolution. SECTION 5: This ordinance shall take effect upon its publication. ADOPTED BY THE COUNCIL THIS DAY OF , 1983. ATTEST: CLERK MAYOR �P Q., • ORDINANCE NO. 12/83 0 AN ORDINANCE RELATING TO THE LICENSING OF PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS AND PROVIDING PENALTIES FOR VIOLATIONS THEREOF. THE CITY COUNCIL OF HUTCHINSON, MINNESOTA ORDAINS: SECTION 1. Definitions. When used in this ordinance, the following terms have the following meanings: (a) "Peddler" means any person, whether a resident of the city of Hutchinson or not, who goes from house to house, from place to place, or from street to street, conveying or transporting goods, wares or merchandise or offering or exposing the same for sale, or making sales and delivering articles to purchasers. It does not include vendors who distribute products to regular customers on regular established routes." (b) "Solicitor" means any person, whether a resident of the city of Hutchinson or not, who goes from house to house, from place to place, or from street to street, in person or by telephone, soliciting or taking or attempting to take orders for sale of goods, wares or merchandise, including magazines, books, periodicals, or personal property of any nature whatsoever for future delivery, or for service to be performed in the future, whether or not such individual has, carries or exposes for sale a sample of the subject of such order or whether or not he is collecting advance payments on such orders. Such definition includes any person who, for himself, or for another person, firm or corporation, hires, leases, uses or occupies any building, motor vehicle, trailer, structure, tent, railroad boxcar, boat, hotel room, lodging house, apartment, shop, or other place within the city for the primary purpose of exhibiting -samples and taking orders for future delivery. It does not include vendors who distribute products to or take orders from regular customers on regular established routes or display products or take orders at invited in -home demonstrations." (c) "Transient merchant" includes any person, firm or corpor- ation, whether as owner, agent, consignee, or employee, whether a resident of the city of Hutchinson or not, who engages in a temporary business of selling and delivering goods, wares and merchandise within the city, and who, in furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor vehicle, trailer, tent, railroad boxcar, boat, public room in hotels, lodging houses, apartments, shops, or any street, alley or other place within the city, for the exhibition and sale of such goods, wares and merchandise, either privately or at public auction. The person, firm or corporation so engaged is relieved from complying with the Provisions of this ordinance merely by reason of associating temp- orarily with any local dealer, trader, merchant, or auctioneer, or by conducting such transient business in connection with, as a part of, or in the name of any local dealer, trader, merchant, or auctioneer. SECTION 2. Permit Required. I't is unlawful for any peddler, solicitor or transient merchant to engage in any business within the city of Hutchinson without first obtaining a permit therefor in compliance with the provisions of this ordinance. SECTION 3. Exemptions. The terms of this ordinance do not include the acts of persons selling personal property at wholesale to dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in delivering goods in the regular course of business. Nothing contained in this ordinance prohibits any sale required by statute or by order of any court, or prevents any person conducting a bona fide auction sale pursuant to law. SECTION Q. Application. Applicants for a permit under this ordinance shall file with the city clerk a sworn application in writing on a form to be furnished by the city clerk. The application shall give the following information: (a) Name and physical description of applicant; (b) Complete permanent home and local address of the applicant and, in the case of transient merchants, the local address from which proposed sales will be made; (c) A brief description of the nature of the business and the goods to be sold; (d) The name and address of the employer, principal or supplier • of the applicant, together with credentials therefrom establishing the exact relationship; (e) The length of time for which the right to do business is desired; (f) The source of supply of the goods or property proposed to be sold, or orders taken for the sale thereof, where such goods or products are located at the time said application is filed, and the proposed method of delivery; (g) A recent photograph of the applicant which picture shall be approximately 2" by 2" showing the head and shoulders of the applicant in a clear and distinguishing manner; (h) The names of at least two property owners of McLeod County, Minnesota, who will certify as to the applicant's good . character and business respectability, or, in lieu of the names of references, such other available evidence as to the good character and business responsibility of the applicant as will enable an investigator to properly evaluate such character and business responsibility; (i) A statement as to whether or not the applicant has been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations, the nature of the offense and the punishment or penalty assessed therefor; (j) The last municipalities, not to exceed three, where appli- cant carried on business immediately preceding date of application and the addresses from which such business was conducted in those municipalities; (k) At the time of filing the application, a fee of $ shall be paid to the city clerk to cover the cost of investigation of the facts stated therein. SECTION 5• Religious and Charitable Organizations Exemption. -The provisions of this ordinance shall not apply to any organization, society, association or corporation desiring to solicit or have solicited in its name money, donations of money or property, or financial assistance of any kind or desiring to sell or distribute any item of literature or merchandise for which a fee is charged or solicited from persons other than members of such organizations upon the streets, in office or business buildings, by house to house canvass, or in public places for a charitable, religious, patriotic or philanthropic purpose. SECTION 6. Investigation and Issuance. (a) Upon receipt of each application, it shall be referred to the (chief of police), who shall immediately institute such investigation of the applicant's business and moral character as he deems necessary for the protection of the public good and shall endorse the application in the manner prescribed in this section within seven (7) days after it has been filed by the applicant with the clerk. (b) As a result of such investigation the chief of police, or his designated representative, shall endorse his approval or disapproval on such application and his reasons for the same, and return the application to the city clerk who shall place the permit before the city council for their consideration for rejection or issuance. Rejection or issuance by city council within 30 days •from the date of the application. (c) If the city council shall reject such application,the city clerk shall notify the applicant that his application is disapproved and that no permit will be issued. If the city council shall approve such application,the city clerk shall deliver to the applicant his permit. Such permit shall contain the signature of the issuing officer and shall show the name, address and photograph of said permittee, the class of permit issued and the kinds of goods to be sold thereunder, the date of issuance and the length of time, not to exceed one year from the date of issuance that the same shall be operative, as well as the permit number. Each peddler, solicitor, or transient merchant must secure a personal permit. No permit shall be used at any time by any person other than the one to whom it is issued. The clerk shall keep a permanent record of all permits issued. SECTION 7. Loud Noises and Speaking Devices. No permittee, nor any person in his behalf, shall shout, cry out, blow a horn, ring a bell, or use any sound amplifying device upon any of the streets, alleys, parks or other public places of the city or upon private premises where sound of sufficient volume is emitted or produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks, or other public places, for a the purpose of attracting attention to any goods, wares or merchandise which such licenses proposes to sell. SECTION 8. Use of Streets. No permittee shall have any exclusive right to any location in the public streets, nor shall any be permitted a stationary location thereon, nor shall any be permitted to operate in a congested area where such operation might impede or inconvenience the public use of such streets. For the purpose of this ordinance, the judgment of a police officer, exercised in good faith, shall be deemed conclusive as to whether the area is congested and the public impeded or inconvenienced. SECTION 9. Exhibition of Permit. Permittees are required to exhibit their permit at the request of any citizen. SECTION 10. Duty of Police to Enforce. It shall be the duty of the police of the city of Hutchinson to require any person seen peddling, soliciting or canvassing and who is not known by such officer to have obtained a permit hereunder to produce his permit and to enforce the provisions of this ordinance against any person found to be violating the same. SECTION 11. Records. The chief of police shall report to the city clerk all convictions for violation of this ordinance and the city clerk shall maintain a record for each permit issued and record the reports of violation therein. SECTION 12. Revocation of License. (a) Permits issued under the provisions of this ordinance may be revoked by the council of the city of Hutchinson after notice and hearing, for any of the following causes: (1) Fraud, misrepresentation, or incorrect statement contained in the application for permit; (2) Fraud, misrepresentation or incorrect statement made in the course of carrying on his business as solicitor, canvasser, peddler, transient merchant, itinerant merchant or itinerant vendor; (3) Any violation of this ordinance; (Q)' Conviction of any crime or misdemeanor; (5) Conducting the business of peddler, canvasser, solicitor, transient merchant, itinerant merchant, or itinerant vendor, as the case may be, in an unlawful manner or in such a manner as to constitute a breach of peace or to constitute a menace to health, safety or general welfare of the public. (b) Notice of the hearing for revocation of a permit shall be given by the city clerk in writing, setting forth specifically the grounds of complaint and the time and place of hearing. Such notice shall be mailed, postage prepaid, to the permittee at his last known address at least five days prior to the date set for hearing, or shall be delivered by a police officer in the same manner as a summons at least three days prior to the date set for hearing. SECTION 13. Appeal. Any person aggrieved by the section of the chief of police or the city clerk in the denial of a permit as provided in Section.6 of this ordinance may appeal to the council. Such appeal shall be taken by filing with the council within fourteen days after notice of the action complained of, a written statement setting forth fully the grounds for the appeal. The council shall set a time and place for a hearing on such appeal, and notice of such hearing shall be given to the appellant in the same manner as provided in Section 12 of this ordinance for notice of hearing on revocation. SECTION 14. Reapplication. No permittee whose permit has been revoked shall make further application until at least six months have elapsed since the last previous revocation. SECTION 15. Expiration of Permit. All annual permits issued under the provisions of this ordinance shall expire at midnight the 31st day of December in the year when issued. Other than annual licenses shall expire at midnight on the date specified in the license. SECTION 16. Penalty. Any person who violates any provision -of this ordinance is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine_not exceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. SECTION 17. License Fees. Fees for licenses shall be as follows: 0 Solicitors, per day . . . . . . . . . . . . . .$ Solicitors, per year . . . . . . . . . . . . .$ Transient merchants, per day . . . . . . . . .$ Transient merchants, per year. . . . . . . . .$ Peddlers, per day . . . . . . . . . . . . . . .$ Peddlers, per year . . . . . . . . . . . . . .$ SECTION 18. Effective Date. This ordinance takes effect upon its publication. Adopted by the council this ATTEST: CLERK day of , 1983. . RESOLUTION NO. 7496 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Press Belts (2) 3,256 Sewer Plant Belt Replace- Sewer Yes Michel Sales Co. Grader ment Pool Supplies Co. Toweling & Toilet 2,546 Resupply VariouE Yes Floor Care Supply Tissue 7,198 Chemical for Sewer Treat- Sewer Yes Nalco The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Engine Repair Loader/ 1,141 Repair of Engines Motor Yes Road Machinery & Grader Pool Supplies Co. Backwash Pump 2,106 Repair of Pump Water Yes Layne MN Co. Nalco 7122 7,198 Chemical for Sewer Treat- Sewer Yes Nalco ment Plant Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: a` Fund. 0 RESOLUTION NO. 7497 1] TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MIN14ESOTA: THAT $20,000.00 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 13th day of September, 1983. ATTEST: Gary D. Plotz City Clerk G. DeMeyer Mayor G-661,. (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 9, 1983 The Hutchinson City Council RE: Dog Kennels Dear Councilmembers: The League of Minnesota Cities has provided me with a copy of Proposed Municipal Regulations of the Keeping of Dogs. Gary Plotz has a copy available for your inspection. If you desire, we can completely revamp our ordinances through the adoption of all or a portion of the proposed sample ordinances. In the alternative, I have drafted an amendment to our zoning ordinance defining dog kennels. I feel that such a definition would eliminate much of the problems that are currently being encountered. By removing the age restriction and the number of dogs allowed and concentrating on the business aspect of the operation of a kennel, we are able to permit the occasional dog owner to have a litter of puppies and then sell them while still preventing any large scale or repeated operation from becoming a nuisance. JHS:dlp Sincerely yours, SCHAEFER LAW OFFIC By W+ James H. Schaefer Hutchinson City Attorney PUBLICATION NO. ORDINANCE NO. 19/83 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: Ordinance No. 464, City of Hutchinson, Minnesota Zoning Ordinance Section Four is amended to include: KENNEL: Any person, firm, partnership or corporation engaged in the business of breeding, buying, selling or boarding dogs. Passed this day of , 1983. ATTEST Gary D. Plotz James G. DeMeyer, Mayor X, !15656 O.M.B. No. 0607-0094: Approval Expires June 1984 FORM C -404 Period in which 17 "6-811 permits issued PUGUST 19P PUG 3 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. DEPARTMENT CE BUREAU OF THE CENSUS UEOF E CENSUS (Please correct any errors in name or addressl REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6103500 41 9 9999 085 8 Li 26 0 2730 CENSUS USE ONLY HOMER PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTCHIN SOK MN 55350 Has the geographic coverage of this permit system changed during this period? ❑ No ❑ Yes — Explain in comments If no permits were issued during this MAIL THIS Bureau of the Census I Please read the instructions before period, enter (X) in box and return form ❑ 1201 East Tenth Street COPY T Jeffersonville, Ind. 47132 completing form. For further help, call collect (301) 763 -7244. Section I — NEW RESIDENTIAL HOUSE. PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of KEEPING BUILDINGS AND Item MOBILE HOMES No construction construction uildings Housing Buildings Housing u0i s (Omit cents) uqi s (Omit cents) (a) (bl lC (d) (e) If� (g) One- family houses, detached 101 One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 2 2 154,774 Two - family buildings 103 Three- and four - family buildings 104 - Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 8 8 547,722 Mobile homes 112 6 6 - - - - - -- Section 11 — NEW RESIDENTIAL NON. PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of HOUSEKEEPING Item BUILDINGS construction (Omit cents) construction (Omit cents) Buildings Rooms Buildings Rooms (a) (b) (c) (d) (e) If) (g) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of BUILDINGS Item No. construction (Omit Conte) construction (Omit Conte) Buildings Housing units Buildings ous ng units la) (b) (c) (d) (e) U1 (g) Amusement and recreational buildings 318 -`- Churches and other religious buildings 319 1 - 972,198 '� a Industrial buildings 320 Parking garages (open to general public) 321 Service stations and repair garages 322 - Hospitals and other institutional buildings 323 Office, bank, and professional buildings 324 Public works and utilities buildings 325 1 35,000 Schools and other educational buildings 326 - Stores and other mercantile buildings 327 -- - : -"- Other nonresidential buildings 328 5 4,281 Structures other than buildings 329 7 - 25.000 Section IV — ADDITIONS AND ALTERATIONS An increase in the number of housing units (in the housing units column, N u `o N enter only the number of additional Z; v units) «. 433 v @ t No change in the number of 9' N housing units 434 36 .z %+. * -: 62,554 " °— A decrease in the number of housing v � 2, units (.n the housing units column, v n, enter or.!) the number of decreased f units) 435 i Residential garages and carports �... (attached and detached) 436 3 19,480 All other buildings and structures 437 16 120,407 4 24,447 7 Sian Permits PLEASE CONTINUE ONREVEjt�SESID��- r� (//7l r A' r1 Section V - CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of Item Buildings Housing Housing No. construction Buildings construction units (Omit cents) units (Omit cents) (a) (b) (c) (d) (e) W (g) Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI - DEMOLITIONS AND RAZING OF BUILDINGS_ , One- family buildings attached and detached 645 Two- family buildings 646 "'- v � Three- and four - family buildings 647 .r x_" �,•' " 648 �s Five -or -more family buildings All other buildings and structures 649 }�- Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at S500,000 or more entered in sections I through V. Item No from Name and address of Ownership Valuation of Number of Number Sec. Description owner or builder Mark (X) construction housing of I —V one (Omit cents) units buildings la) (b) (c) (d) le) (f) (g) Kind of building Church of—St. Anastasia _ _ - - - -- - -- ---- - - - - -- — [)q Private Church Siteaddress — 400—Lake—St — - — — — — — — — — — — — — Public 319 400 Lake. St., Hutch.,n Hutchinson, MN 55350 E 972,196 1 0 1 Kind of building _______________________ Private Site address __ ___________ __________ ❑Public Kind of building _ Private Site address C3 Public Kind of building E] Private Site address ____________ ___ ______ __ Public 'Kind of building - Private Site address ❑ Public Kind of building ____________ ❑Private ______- - - - - - - - - - - - - - Site address _______________ _ _ __ __ � Public Kind of building G Private Site address ___________ ____ Public Kind of building _ Private Site address _ _ _ _ L] Public Kind of building Private ____________________ Site address _____________ (Public Comments 329 — 3 Fences $1,650; Driveway $750; Driveway &Parking Lot $4,600; Fuel Storage Tanks Underground $10,000; Swimming Pool $6,000. Name of person to contact regarding this report Telephone Homer Pittman Area code 1 Number Eztensim Title Building Official 61 587 -5151 210 FORM CJ04 17 6 -81 l Total Omen- A- rciction Cost $1 ,841,n39 0Coal ca,0 CITY OF HUTChr.. -A MINUTES SENIOR ADVIS91RY BOARD JUNE 8, 1983 • The meeting of the Senior Advisory Board was called to order by Chairman Haukos at 2:00 p.m. Wednesday, June 8, 1983. Members Present: Carol Haukos Hazel Sitz Joan Phillips Lenard Schuft Emma Lake J. Harold Beytien Helen Plaisance Member Absent: Jean Peterson Others Present: Barb Haugen, Sr. Center Coordinator The minutes of the April 13 meeting were approved. Proposed management plan revisions were presented by Barb Haugen and Carol Haukos. Slight modification of fee schedule is proposed based on usage patterns during the past year and a half. After discussion and further minor changes, the Board recommended that the revised management plan be forwarded to the HRA Board for approval. A proposal to sell advertising in the Senior Newsletter was presented by Barb Haugen and Carol Haukos. Advertising space would be offered to downtown businesses, with proceeds from this sale being used to help defray some of the expenses of producing the newsletter and to provide additional income to the Senior Center for special projects. The Board approved contacting merchants to sell advertising. Staff members reported that the Nutrition program has a Green Thumb employee (Lucy Ulrich). A student intern from the HAVTI "STEP" (home care for the elderly) training program is working with the Senior Center and Nutrition programs for the summer months. Many trips and a number of fund raising activities are planned for the summer months. Meeting was adjourned at 3:30 p.m. Hazel Sitz, Secretary HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - April 19, 1983 Small Conference Room - 5:15 PM Present: Dave Doelger, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Holly Balke, Trustee; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee Absent: Buell Fogg, Trustee; Dr. George Gordon, Chief of Staff Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Recording Secretary; Francis P. Seivert, Administrative Assistant; Ron Schwarz, Controller; Clyde Wilson and Peter Ramstad, Auditors The meeting was called to order by President Doelger at 5 :30 PM. Minutes of Past Meetings. Motion was made by Gruenhagen to approve the minutes of the March 15, 1983, meeting as presented. Motion was seconded by Goebel. All were in favor. Motion passed. Medical Staff Meeting Minutes. Graves presented the medical staff meeting minutes to the board. No unusual comments were made. New Business: A. Birthing Room Update. Graves led a discussion of the Adel birthing bed currently on 30 -day trial at the hospital, and the positive reactions of both patients and physicians thus far. It was decided that rather than publicize each change in our OB department as it occurs, there will be a big marketing effort at the completion of the birthing room to advertise the changes made in OB policies. B. Letter from Dr. Felling. The board acknowledged the letter from Dr. Jim Felling informing the hospital of his intention to vacate his office suite on June 1, 1983. C. Wishbook. Publication of a wishbook informing the community of needed items which could be donated to the hospital was announced by Graves. The hospital is dealing with Affiliated Hospital Services in Eden Prairie for the design and printing of the wishbook, which will be distributed to area boxholders or target select groups (example: attorneys) in the future. Graves will approach the board for a decision on whom the book should be distributed to when the wishbooks arrive from Affiliated. D. 3M Chiller. Graves informed the board of the hospitals decision to accept the donation of the chiller from 3M. Useable parts will be salvaged and the remainder of the chiller will be sold as scrap. E. CT Scan Update. Meetings with Metropolitan Medical Center, Waconia, and Glencoe regarding the purchase of a mobile CT scanner were reported on by Graves. The board will be considering the expense required of the hospital for such a "partnership" purchase, and Graves will keep the board updated on the progress of talks between the hospitals. q- � - (/) Board Muting - 4/19/83 Page Two F. Burns Manor Planning Process. Candidates suggested by the board for membership in the elderly planning task force were as follows: Harold Juul Esther Kuehl Bernie Knutson Dori Johnson Pat Bonniwell (Dassel) Gena Iverson Carol Haukos Ralph Bergstrom Graves will submit these names to the selection committee for further consideration along with the names provided by the Burns Manor board. G. Orthopedic Surgeon Committee.- President Doelger appointed himself and Rolly Balke to be members of a recruitment committee, along with two physicians from the medical center, for the purpose of recruiting an orthopedic surgeon. H. First Quarter Status Report. The board reviewed the first quarter status report presented to them by Graves. Comment was made on the perceived increase in cooperation between the Waconia, Glencoe, and Hutchinson hospitals. I. Rule 29 Clinic Agreement. Graves informed the board of his work with Tom Olson in preparing an affiliate agreement, between the hospital and the Rule 29 clinic, which is necessary in order to gain approval from the Chicago office of the CMHC to rent space to the clinic. Graves will keep the board informed and will present the proposed agreement to the board for approval before submitting it to the CMHC. J. Audit Approval. The audit was presented by Mr. Wilson and Mr. Ramstad of McGladrey Hendrickson & Co. Wilson stated that the hospital was sitting in a very strong financial position compared to other hospitals of similar size, and that the strong hospitals will be the ones to survive increasing competition and cost. President Doelger thanked the auditors for appearing in front of the board to inform them of the audit outcome. Following discussion: Motion was made by Balke to approve as presented the audit of the hospital and medical office building for fiscal year 1982. Motion was seconded by Mullan. All were in favor. Motion passed. Statistical Report. Graves presented the statistical report for the month of March. Year -to -date occupancy level is 3% below 1982, but admissions for the month were slightly above the previous month's. Accounts Payable. The accounts payable listing was submitted for approval. Following discussion: Motion was made by Ewald to approve payment of the attached listing of accounts payable and cash disbursement in the amount of $555,447.03• Motion was seconded by Goebel. All were in favor. Motion passed. • 0 ()) Board Meeting - 4/1 Page Three Financial Statements. Graves presented the financial statements, noting the $22,000 profit for March. Operating expenses were favorable, and salaries were down compared to budget. Departmental Reports A. Director of Mental Health Unit. The report was presented. No unusual comments were made. B. Director of Nursing Services & Education Coordinator. The reports were presented. No unusual comments were made. C. Dietary. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Other A. Winthrop Contract. Graves presented to the board for signature the proposed contract with Winthrop Care Center for occupational therapy services. Doelger signed the contract, which has been updated this year to reflect current rates of reimbursement. B. Discharge Planning Audit. A PSRO audit of discharge planning by review of records from September of 1982 was presented for discussion. Twenty -one records were reviewed, but the audit was inconclusive in revealing problems with our system. Following discussion: Motion was made by Goebel to accept the audit as presented. Motion was seconded by Ewald. All were in favor. Motion passed. Adjournment. Motion was made by Goebel to adjourn the meeting. Motion was seconded by Ewald. All were in favor. Motion passed. The meeting adjourned at 8:15 PM. Respectfully submitted, Laurie Hulkonen Norah Mullan Recording Secretary Secretary HUWHDIIISON CW4UNITY HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES CURREPT PERIOD ACTUAL BUDGET VARIANCE 204,730 195,565 9,165 40,330 49,197 (8,867) 243,667 209,842 33,825 488,727 454,604 34,123 APRIL, 1933 PATIENT REVENUE YEAR -TG -DATE • yf : � Pal Daily Hospital Service 229,339 (6,258) 42,404 Medical Nursing Units 801,256 829,447 (28,191) Mental Health unit 167,488 208,659 (41,171) Ancillary 898,779 889,885 8,894 43,175 (785) Gross Patient Revenue 1,867,523 1,927,991 (60,468) (44,363) (30,209) (14,154) Less: Discounts & Allowances (147,517) (126,026) (21,491) 444,364 424,395 19,969 9,24o 6,734 2,5o6 453,604 431,129 22,475 22301 229,339 (6,258) 42,404 43,627 (1,223) ',o65 15,624 441 ,557 8,697 (1,140) 9,105 10,652 (1,547) 42,390 43,175 (785) 16,616 17,751 (1,135) 4,493 6,817 (2,324) 1,797 2,098 (301) 2,264 2,578 (314) 2,209 2,237 (28) 15,833 14,549 1,284 7,388 7,766 (378) 391,202 404,910 (13,708) 62,402 26,219 36,183 (13,212) (13,212) - -- Net Patient Revenue 1,720,006 1,801,965 (81,959) Other Operating Revenue 33,234 26,931 6,303 (1,939) 33,971 7btal Operating Revenue 1,753,240 1,828,896 (75,656) OPERATING EXPENSES Salaries EaTployee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & EguipTent Repairs Rental Expense Insurance Interest Depreciation Other Expenses 884,688 951,742 (67,054) 167,254 174,510 (7,256) 61,226 63,165 (1,939) 33,971 34,797 (826) 38,305 43,337 (5,032) 146,276 178,742 (32,466) 68,642 71,o16 (2,374) 17,518 27,430 (91912) 6,831 8,818 (1,987) 9,055 10,312 (1,257) 9,174 8,948 226 63,332 58,196 5,136 21,311 31,196 (9,885) Thtal Operating Expense 1,527,583 1,662,209 (134,626) operating Incone 225,657 166,687 58,970 Add (Deduct) Nom - Operating Revenue /Expense (52,848) (52,848) - -- Price - Level Depreciation 49,190 13,007 362183 Net Income n 172,809 113,839 58,970 0 HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETIflG - May 17, 1983 5:15 PM - Small Conference Room Present: Dave Doelger, President Absent: Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Rolly Balke, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee; Dr. George Gordon, Chief of Staff Others Present: Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Recordinq Secretary President Doelger called the meeting to order at 5:15 PM. Due to lack of a quorum, the meeting was adjourned and rescheduled for Wednesday, May 18, at 5:15 PM in the Small Conference Room. Respectfully submitted, Laurie Hulkonen Recording Secretary LH • 0 HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - May 18, 1983 Small Conference Room - 5:15 PM Present: Dave Doelger, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Ken Gruenhagen, Trustee Absent: Virgil Goebel, Trustee; Buell Fogg, Trustee; Rolly Balke, Trustee; Dr. George Gordon, Chief of Staff Also Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Recording Secretary The meeting was called to order at 5:30 PM by President Doelqer. Minutes of Past Meetings. Motion was made by Ewald to approve the minutes of the April 19, 1983, meeting as presented. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Medical Staff Meeting Minutes. Rosenow presented the medical staff meeting minutes. No unusual comments were made. New Business A. Cell Washer Centrifuge. A capital expenditure request from Barb Kaytor, Laboratory Department Head, for a Dade automatic cell washer centrifuge was presented. Following discussion: Motion was made by Ewald to approve the capital expenditure request for the purchase of a Dade automatic cell washer for the Laboratory Department. Motion was seconded by Mullan: - Further discussion took place. Following discussion; motion was amended: by President Doelger to read: Motion was made by Ewald to approve the capital expenditure request for the purchase of a Dade automatic cell washer for the Laboratory Department, provided the capital expenditure does not exceed capital budget for 1983. Motion was seconded by Mullan. All were in favor. Motion passed. B. Medical Students. Graves informed the group of the recommendation of the Executive Committee of the Medical Staff to approve for hire two medical students for the Physician Associate Program, Dave Schmeling and Betsy Anaermeyr. Followino discussion: Motion was made by Mullan to hire Dave Schmeling and Betsy Anaermeyr as medical students participating in the hospital's Phvsician Associate Program. Motion was seconded by Gruenhagen. Al) were in favor. Motion passed. I- e Reoular Board of Directors Meeting - 5/18/83 Page Two New Business (continued) C. Dr. Tom Inglis. The board was told of the arrival of a new tenant in the Medical Office Building, Dr. Tom Inglis, who is subleasing space from Dr. Russell Thompson. Graves explained to the board that the hospital was not informed of Thompson's sublease arrangement with Inglis until after Inalis had moved in, and that Graves spoke to Thompson to remind him of his contractual obligation to ask the board for approval of such an arrangement before allowing the tenant to move in. That request, which is to be in writing, has not yet been received by the board. D. Computer Purchase. Graves presented a proposal to purchase an additional computer for use in identifying fixed and variable costs when working with the DRG system. The hospital auditors have offered to write the program for the computer, giving us the right to use the program, but retaining marketing rights. Following discussion: Motion was made by Mullan to approve for purchase a computer for use with the DRG system, at a cost not to exceed a total of $20,000 for computer and software. Motion was seconded by Ewald. All were in favor. Motion passed. E. JCAH Visit. Graves informed the board that the hospital still has not received notice of their site survey, which is due in 1983. F. Leave of Absence for Teresa White. The board reviewed a request from Teresa White, LPN, for a one -year educational leave of absence. Following discussion: Motion was made by Ewald to approve a one -year educational leave of absence for Teresa White, LPN. Motion was seconded by Gruenhagen, All were in favor. Motion passed. Statistical Report. The statistical report was presented. Although there was a slight decrease in percentage of occupancy (influenced by Mental Health occupancy), routine nursing care area statistics continue to look good. Accounts Payable. The accounts payable listing was submitted for approval. Following discussion: Motion was made by Mullan to approve for payment the attached listing of accounts payable and cash disbursements in the amount of 5525,639.70. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Financial Statements. The financial statements were presented. Again, the trend is the same as last month, with revenue and expenses down (doing less procedures, spending less money). It was noted that the Mental Health Unit continues to make money. Departmental Reports A. Director of Mental Health Unit: The report was presented. No unusual comments were made. • is V Regular Board of Diriors Meetino - 5/18/83 • Pace Three Departmental Reports (continued) B. Director of Nursino Services: The report was presented. No unusual comments were made. C. Education Coordinator Report: The report was presented. No unusual comments were made. D. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes_. The minutes were presented. No unusual comments were made. Other A. Sexual Harassment Polices: Graves presented the proposed sexual harassment policy to the board. The hospital is required to have this policy by the JCAH for continued accreditation. Following discussion. Motion was made by C-ruenhagen to approve the sexual harassment policy as presented. Motion was seconded by Mullan. All were in favor. Motion passed. Adjournment. Motion was made by Ewald to adjourn the meeting. Motion was seconded by Mullan. All were in favor. Motion passed. The meeting was adjourned at 7:00 PM. Respectfully submitted, Laurie Hulkonen Norah Mullan Recording Secretary Secretary LH HUTCHINSON CUY7,TUNITY HOSPITAL BUDGET O0111PARISONS - NATURAL CATEGORIES CURRENT PERIOD nYY e : lt. 7�M' 218,377 195,565 22,812 38,295 49,197 (10,902) 251,243 209,842 41,401 507,915 454,604 53,311 (42,409) (30,209) (12,200) 465,506 424,395 41,111 781 6,734 3,047 475,287 431,129 44,158 236,271 229,606 6,665 43,134 43,627 (493) 14,814 15,624 (810) ,914 8,697 1,217 2,501 10,561 1,940 36,262 43,175 (6,913) 14,199 17,751 (3,552) 7,209 6,907 302 2,617 2,098 519 2,265 2,578 (313) 2,209 2,237 (28) 15,833 14,549 1,284 5,426 7,770 (2,344) 402,654 405,180 (2,526) 72,633 25,949 46,684 (13,212) (13,212) - -- 59,421 12,737 46,684 May, 1983 PATIENT REVENUE Daily Hospital Service Medical Nursing Units Mental Health Unit Ancillary Gross Patient Revenue Less: Discounts & Allogances YEAR -DATE 1,019,633 1,025,012 (5,379) 205,783 257,856 (52,073) 1,150,022 1,099,727 50,295 Raw Food 43,885 2,375,438 2,382,595 (7,157) (189,926) (156,235) (33,691) Net Patient Revenue 2,185,512 2,226,360 (40,848) Other Operating Revenue 43,015 33,665 9,350 Total Operating Revenue 2,228,527 2,260,025 Salaries 1,120,959 1,181,348 Employee Benefits 210,388 218,137 Medical & Other Fees 76,040 78,789 Raw Food 43,885 43,494 50,806 53,989 Drugs Medical & Other Supplies 182,538 221,917 Utilities 82,841 88,767 Building & Bquipirent Repairs 24,727 34,247 Rental Expense 9,448 10,916 Insurance 11,320 12,890 Interest 11,383 11,185 Depreciation 79,165 72,745 Other Expenses 26,737 38,966 (31,498) (60,389` (7,749` (2,749) 391 (3,183) (39,379) (5,926) (9,520) (1,468) (1,570) 198 6,420 (12,229) Total operating Expense 1,930,237. 2,067,390 (137,153) Operating Income 298,290 192,635 105,655 Add (Deduct) Non - Operating Revenue/Expense Price - Level Depreciation (66,060) (66,060) - -- Net Incone 232,230 126,575 105,655 Ll 0 • 0 HUTCHINSON COMMUNITY HOSPITAL ( REGULAR BOARD OF DIRECTORS MEETING - June 21, 1983 Small Conference Room - 5:15 PM Present: Dave Doelger, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Buell Fogg, Trustee; Ken Gruenhagen, Trustee; Dr. George Gordon, Chief of Staff Absent: Rolly Balke, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Laurie Hulkonen, Recording Secretary Robyn Erickson, Education Coordinator, presented an overview of the hospital's Well Power Program, its cost to the hospital, and the benefits of health promotion. A self -test on personal health was given to the trustees, and the test results were discussed among the group members. The meeting was called to order by President Doelger at 6:00 PM. Minutes of Past Meetings. Motion was made by Gruenhagen to accept the May 17 and May 18 meetings as presented. Motion was seconded by Fogg. All were in favor. Motion passed. Medical Staff Meeting Minutes. Dr. Gordon presented the Medical Staff meeting minutes to the board. No unusual comments were made. New Business A. Planning Agreement for Mental Health. Graves presented a proposal, authored by Health Planning & Management Resources, Inc., for marketing the Mental Health Unit of the hospital. Following discussion: Motion was made by Goebel to adopt the proposal for providing assistance in developing a marketing plan for the Mental Health Unit, at a cost of $2,300 plus other reimburseables. Motion was seconded by Mullan. All were in favor. Motion passed. B. Public Health A me greent. Graves discussed with the board the proposed contract with McLeod County Public Health for discharge planning services. Following discussion: Motion was made by Ewald to approve the proposed agreement between McLeod County Public Health and Hutchinson Community Hospital for discharge planning services. Motion was seconded by Gruenhagen. All were in favor. Motion passed. C. Renal Dialysis Program. Graves handed out information he had been given by Jan Anderson, Executive Director of the Renal Network Coordinating Council, concerning requirements for the hospital to meet if it wishes to establish a chronic dialysis unit. He asked the board members to 7 -6' (C.) review this information and come to the next month's meeting prepared to discuss the hospital's interest in becoming qualified to establish such a unit. Ms. Anderson has agreed to appear before a group of interested citizens to explain the prooram, which is managed by the federal government. Graves will put together a meeting for the public and will inform the board of the date and time arranged for Ms. Anderson's visit. D. Day Treatment Furniture Proposal. The board toured the newly - completed day treatment room and heard the request for furnishings, which included tables, chairs, lamps, an area rug, and office furniture, all of which needed to be medium- to heavy - weight and extremely durable to withstand the heavy use by participants in the prooram. Following discussion: Motion was made by Gruenhagen to authorize for puchase the requested furniture for the day treatment room at a cost not to exceed $8,900. Motion was seconded by Mullan. All were in favor. Motion passed. E. Rule 29 Clinic. Graves announced that the proposed Rule 29 Clinic was "dead" due to the inability of parties involved to come to an agreement over ownership of the Clinic.: He expressed again the hospital's need for a marketing plan for the Mental Health Unit such as the board approved earlier in the meeting. F. Thrift Shop. Dori Johnson, president of the hospital auxiliary, appeared before the board to discuss options for the thrift shop, which was destroyed by a tornado recently. She asked the board for approval to go ahead and find new housing for the thrift shop. Discussion about criteria for a new building and ways to finance the new building was held. Following discussion: Concensus of the board was to pursue a new building, with the intent to purchase, for the purpose of housing the Hutchinson Community Hospital P.uxiliary Thrift Shop. G. Dr. Paul Lindquist. The board heard the recommendation from the Medical Staff that Dr. Paul Lindquist be approved as the third medical student to join our Physician Associate Proqram for weekend coverage of the Emeroency Room. Following discussion: Motion was made by Fogg to hire Dr. Paul Lindquist',as a medical student participating in the hospital's Physician Associate Proaram. Motion was seconded by Ewald. All were in favor. Motion passed. H. Items of Information 1. Elderlv Services Task Force Meeting. Graves presented the meeting minutes of the June 6 meeting of the Elderly Services Task Force. Also discussed was the task force's meeting on June 20. • 0 (Z) 0 (H.) 2. Joint Commission on Accreditation Visit. Graves informed the board of the JCAH's decision to delay their site survey of the hospital and extend our current accreditation until 1984. 3. NP 's ychologist. Graves updated the board on the current situation in rental of Dr. Jim Felling's former office suite. Dr. Mark Smith, son of Dr. George Smith, will be requesting privileges and rental of that office suite in order to practice clinical psychology in Hutchinson. After receiving his Minnesota license, Dr. Smith will be applying for hospital privileges here. The board will be kept up -to -date on this situation. Statistical Report. Graves presented the statistical report, commenting on the increase in medical occupancy compared to last year, and the slight decrease in occupancy in the Mental Health Unit. Accounts Payable. The accounts payable were submitted for approval. Following discussion: Motion was made by Gruenhagen to approve payment the attached listing of accounts payable and cash disbursements in the amount of 5395,888.11. Motion was seconded by Ewald. All were in favor. Motion passed. Financial Statements. The financial statements were presented. Graves pointed out the extremely favorable ratio of revenue to expense and noted the operating gain as being substantially higher than last year at this time. Departmental Reports A. Director of Mental Health Unit. The report was presented. No unusual comments were made. B. Director of Nursing Services. The report was presented. No unusual comments were made. C. Education Coordinator. The report was presented. No unusual continents were made. D. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The auxiliary meeting minutes for the month of May were not available in time for the board meeting. They will be included as a part of the next month's report. Patient Satisfaction Surveys. Several patient satisfaction surveys were distributed to the board for review. Graves told the group of a new effort utilizing the auxiliary, whose members bring the surveys tolthe attention of the hospital's patients at the same time as they del ivery mail and juice to the patients. This new effort has been organized by Linda Ziemer, and there has been a marked increase in survey returns since this effort began. The board indicated their approval and pleasure at the increase in returns. (3) Other A. Resignation of Buell Fogg. Due to relocation, Buell Fogg submitted a letter of resignation as trustee on the board. Following discussion: Motion was made by Gruenhagen to accept with regret the resignation of Buell Fogg from the Hutchinson Community Hospital Board of Directors. Motion was seconded by Ewald. All were in favor. Motion passed. Doelger will forward Fogg`s letter to the City Council with a letter recommending their acceptance -and a list of suggested replacements. The board also discussed a farewell dinner for the Foggs. The dinner was scheduled for June 30, at 6:30 PM at the Velvet Coach. Adjournment. Motion was made by Goebel to adjourn the meeting. Motion was seconded by Doelger. All were in favor. Motion passed. The meeting adjourned at 9:12 PM. Respectfully submitted, Laurie Hulkonen Recording Secretary LH 0 0 �,�\ 0 HUTCHINSON COMMUNITY HOSPITAL SPECIAL BOARD OF DIRECTORS MEETING - June 30, 1983 6:30 PM - Velvet Coach Restaurant Present: Dave Doelger, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Ken Gruenhaaen, Trustee; Buell Fogg, Trustee; Roily Balke, Trustee; Dr. George Gordon, Chief of Staff Others Present: Jan Doelger; Dale Ewald; William Mullan; Delores Goebel; Helen Gruenhagen; Diane Gordon; Kathv Fogg; Philip G. Graves, Administrator; W. H. Rosenow, Assistant Administrator The meeting was called to order by President Doelger at 6 :30 PM. Doelger explained to the board the events that had taken place during the past two weeks concerning the Auxiliary Thrift Shop. Since the tornado, the shop had been open in the Masonic Lodge but will need a new location soon with the scheduled demolition of the lodge scheduled for this fall. Graves presented the alternatives open to the Auxiliary: rental or purchase of a building. A letter to the realtors in Hutchinson notified them -of the auxiliary's preference of purchasing a building on or near Main Street and outlined the requirements for such a building. After viewing the buildings suggested by interested realtors, the Auxiliary President, Dori Johnson, and the Thrift Shop Chairman, Fern Frank, requested approval from the Board to purchase the J & J Findings building. Following discussion: Motion was made by Balke to approve for purchase the J & J Findings building by the Auxiliary at a cost not to exceed $40,000. Motion was seconded by Goebel. All were in favor. Motion passed. Adjournment. Motion was made by Goebel to adjourn. Motion was seconded by Ewald. All were in favor. Motion passed. The meeting adjourned at 7:15 PM. The Board members proceeded to bid farewell to Buell and Kathy Fogg, who are relocating to Idaho in July. _( ectfully su tte Philip G� Graves Recordin Secretary PGG:Ih HUTCHINSON CO UNITY HOSPITAL BUDGET MMPARISONS - NATURAL CATDGORIFS JUNE, 1983 :yr r_ n_rr+ ia:_:, ;q 14,705 195,565 19,140 38,295 49,197 (10,902) 70,282 209,842 60,440 2.3,282 454,604 68,678 61,315) (30,209) (31,106) 1F.388 15,624 764 61,967 424,395 37,572 8,745 6,734 2,011 ?70,712 431,129 39,583 230,014 229,606 408 42,288 43,627 (1339) 1F.388 15,624 764 '.84 8,697 (513) 672 10,652 220 41,801 43,175 (1374) 18,646 17,751 895 4,569 -- 6,817 (2248) 2,892 2,098 794 2,263 2,578 (315) 2,208 2,237 (29) 15,833 14,549 1284 8,287 7,774 513 404,245 405,185 (940) 66,467 25,944 40,523 (13,212) (13,212) - -- 53,255 12,732 40,523 YEAR-TO-DATE Daily Hospital Service Medical Nursing Units Mental Health Unit Ancillary Gross Patient Revenue Less: Discounts & Allowances Net Patient Revenue Other Operating Revenue Total Operating Revenue Salaries Flrployee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & BguiFnent Repairs Rental Expense Insurance Interest Depreciation Other Expenses Total Operating Expense Operating Incase Add (Deduct) Non - Operating Revenue/Expense Price - Level Depreciation Net Income 0 1,234,338 1,220,577 13,761 244,078 307,053 (62,975) 1,420,304 1,309,569 110,735 2,898,720 2,837,199 61,521 (251,241) (186,444) (64,797) 2,647,479 2,650,755 (3,276) 51,760 40,399 _ _11,361 2,699,239 2,691,154 8,085 1,350,973 1,410,954 (59,981) 252,676 261,764 (9,088) 92,428 94,413 (1,985) 52,069 52,191 (122) 61,678 64,641 (2,963) 224,339 265,092 (40,753) 101,487 106,518 (5,031) 29,296 41,064 (11,768) 12,340 13,014- (674) 13,583 15,468 (1,885) 13,591 13,422 169 94,998 87,294 7,704 35,024 46,740 (11,716) 2,334,482 2,472,575 (138,093) 364,757 218,579 146,178 (79,272) (79,272) -- 285,485 139,307 146,178 0 0 BURNS MANOR MUNICIPAL NURSING HOME Minutes - July 1983 The Board of Directors for Burns Manor Municipal,Nursing Home met Thursday, July 21, 1983, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members present and Stan Gallup was guest. Motion was made by Keith Duehn and seconded by Eldred Miller, to accept the minutes as read. Motion carried. A motion was made by Eldred Miller and seconded by Mike Carls, to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. In addition to the bills, motion was made to pay $5.00 for the February issue of Gerontological Nursing. Motion carried. David Jensen, Financial Advisor, gave the monthly financial report. A motion was made by Larry Graf and seconded by Gloria Dansereau, to approve the purchase of a U.S. Treasury bill of $50,000.00 due 12 -08 -1983. Motion carried. It will be requested of Dwight Tange, Risk Manager, Risk Control, Inc. to make a presentation to the board, concerning employee health Insurance benefits and rates. Mike Carls stated that there has been a savings on insurance premiums from obtaining the services of Risk Control, Inc. Blue Cross & Blue Shield will discontinue payroll services as of May 1984. Tom Hinde appeared before the board to request that his room be air conditioned. He will be responsible for the cost of the air conditioner, wall installation and monthly electric charge for his air conditioner. A motion was made by Eldred Miller and seconded by Larry Graf, to grant Tom's request for installation of an air conditioner on the above terms. Motion carried. A motion was made by Eldred Miller and seconded by Larry Graf, to consult Patch & Erickson in regard to cooling, dehumidify or air condition Burns Manor. Motion carried. Life Safety Code inspection on July 13, 1983, no deficiencies were noted. 11—Z, Page 2 July Minutes 1983 A motion was made by Eldred Miller and seconded by Esther Kuehl, to enlarge the laundry room by combining it with the barber shop. The same condensing unit will be installed as was installed in the storage area. Motion carried. Ceiling Fans will not be purchased at this time. There being no further business, a motion was made by Eldred Miller and seconded by Gloria Dansereau, to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Thursday August 18, 1983 at noon, in the Annex sun porch at Burns Manor Municipal Nursing Home. ATTEST: Leslie L. Linder, President Respectfully Submitted: Mav s J. ie'r, Secretary Present: 0 MINUTES AIRPORT CO'ASISSION WEDNESDAY, AUGUST 31, 1983 Doug McCraw, Chairman Randy Buboltz Kenneth B. Merrill, City Accountant Gary D. Plotz, City Administrator Chairman Doug ifcGraw called the meeting to order at 7:30 P.M. Two members of the Airport Commission reviewed the proposed 1984 airport budget. After discussion both members requested monies be included for re- pair of the cracks in the runway. In regard to additional enclosed hangars, the members requested this be pro- grammed in 1984 budget, contingent upon reimbursement from the FFA for land purchased years ago by the City. The proceeds of this reimbursement could be used to finance the local share ($15,000 - $20,000) of the total hangar project and surfacing of $150,000. The meeting adjourned at 8:30 P.M. MINUTES • Parks & Recreation Board July 6, 1983 Members Present: Dr. Chernausek, Roy Johnsen, Mike Carls and Rollie Jensen. Also present were Bruce Ericson, John McRaith, Mary Haugen, Barb Haugen and Karen McKay. Guest present: Nate Cook representing the Lion's Club. The Minutes dated June 1, 1983 were read and a motion was made by Dr. Chernausek to approve them. Roy Johnsen seconded the motion and the board unanimously agreed. The Lion's Club is interested in developing a park by putting up a shelter and rest rooms. The park area they are interested in is located southwest of the Happy Chef restaurant. The question about an access onto the highway came up, it will be further investigated. The park board is now awaiting an official proposal from the Lions Club. West River Park Phase IV The city council recommended that application for a grant be made for the development of the bass pond and area along the Crow River from ruin Street to Tartan Park. Playground Equipment at North Park Bruce showed the board a diagram of the equipment that will be placed at North Park adjacent to the Elementary School. The city park crew will be constructing the main structure and the A.A.L. will be putting on an addition to it. Exercise Trail Bruce told the board that with the financial help of the for Lutherans groups, the exercise trail will be totally circle the four ball fields at Roberts Park. The two gr, the work of putting the exercise stations together while be supervising the project. two Aid Associations funded. It will en- Dups will be suppling the city crew will Antique Shop Property Bruce told the board that he would try to get approval from the city council to make preliminary application for a grant to acquire the property adjacent to Girl Scout Park. Arbor Day Review A report from Mark Schnobrich,City Forester was passed out. It showed expenses of $3,611.30 for Arbor Day plantings and revenues collected $2,141.30. Bass Pond Bruce passed around a diagram showing swimming activity at the Bass Pond lo- cation. In talking with an architect who worked on a similar project as this would be, Bruce reported that it would be possible to convert the Bass Pond area into a swimming beach. Bruce also mentioned that with a swimming beach there would be a good chance of getting grant assitance where there normally is no grant money for a swimming pool. Bruce told the board that he would further investigate the idea and contact others with a similar project. Minutes Parks 6 Recreation Board July 6, 1983 Page two Arena Advertising Signs Mary Haugen told the board about the difficulty in selling the advertising signs in the arena, and thinks that the Youth Hockey Association and the Figure Skating Association could sell the 44 signs; not including the bank and the 3M signs. If each group sold over their 22 signs, they would keep half the profit for their association. The board agreed that it was a good idea, and recommended that a memo be written to the City Council informing them. Miscellaneous Pertaining to the dog ordinance or leash law, Hutchinson doesn't have an updated one. Bruce told the board that he would check into other city's ordinances. Don Falconer didn't return Dr. Chernausek's call about his term being up, but Dr. Chernausek informed the board he would continue to try and reach Don. Dr. Chernausek also told the board that he would be vacating his position on the board. The board agreed that the position or positions should be made public in the local newspaper. Rollie Jensen mentioned that on Wednesday evening when the fastpitch soft- ball is being played at Roberts Park that several foul balls are hit and fly with a tremendous speed over and through the corner of the backstop where the fencing is not connected. There is concern that fans might be injured and that it should be looked into for safety reasons. Adjournment The meeting was adjourned by a motion made by Dr. Chernausek at 6:25 p.m. Mike Carls seconded the motion. klm 0 0 I 0 0 MINUTES Parks 6 Recreation Board August 3, 1983 Members Present: Roy Johnsen, Rollie Jensen Don Falconer and Kathy McGraw. Also present were Bruce Ericson, Mary Haugen and Barb Haugen. Guest Present: Nate Cook representing the Lion's Club. The Minutes dated July 6, 1983 were read to approve them, Don Falconer seconded agreed. Lion's Club and a motion was made by Rollie Jensen the motion and the board unanimously Intial long range plans include a shelter with restrooms. Eventually playground equipment, possibly landscaping. A sign would be posted representing the Lions Club. There was a discussion regarding a tunnel connecting the east and west side of the park,on both sides of School Road. Recommendation was made by Rollie Jensen for a written proposal to be made regarding the park. Don Falconer seconded the motion. Park Board Vacancy There were four people interested in the vacancy on the Park Board, they were 1. Bruce Peterson, 2. Roger Haggenmiller, 3. Lyle Block, 4. Jim Gruenwald. The boards recommendation to the city council is Lyle Block, Roger Hagenmiller was chosen as an alternate. Antique Shop /Bass Pond Bruce told the board that he has made preliminary application for acquiring the Antique Shop property. Bruce also informed the board that he would be doing video recording of swimming areas similar to what he is proposing for the bass pond. The water would not be river water, it would be filtered and water added to that when ever necessary. A liner would be put on the bottom, and sand on top of that. Kathy McGraw informed the board of complaints she has received regarding the noise from the campground area. Bruce told the board he would inform the police. Arena Signs Mary Haugen reported to the baord that the Figure Skating Association has agreed to terms regarding the signs at the arena. The Hockey Asso- ciation has not made a decision. Fencing The backstops at Roberts Park and the Sanctuary are repaired. The gates were installed on the tennis courts. 0 0 Minutes Parks 6 Recreation Board August 3, 1983 Dog Ordinance Bruce reported that there is nothing in the city ordinance regarding dog handling in the parks. He told the board that he would obtain a copy of the dog ordinance in Minneapolis. Budget Bruce told the board that there is a need for one additional full time maintenance man. Money has also been requested for picnic tables and more grills. There has also been a request from Bruce for playground equipment at Linden Park. The arena has budgeted for a heating unit which the Hockey Association would install if the city would purchase it. New flooring estimates are 10 i 15 thousand throughout the arena. The present carpet is well worn out. Bruce mentioned that the bleacher rental has been good. Mary reported that roller skating was discontinued due to poor attendance. The revenue loss is estimated at $7,000. A discussion took place regarding the concession stand at Roberts Park. Miscellaneous Bruce handed out flyers regarding disc golf. Adjournment The meeting was adjourned by Roy Johnsen, seconded by Rollie Jensen. klm T612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: September 9, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Highland Park service Drive We sent a letter to each of the three (3) property owners with a request to return a signed copy- The response has been as follows: 1 - Yes 1 - No 1 - No Return If you do not proceed with "No Parking ", I recommend a time limit be considered. MVP /pv Marlow V. Priebe Director of Engineering .I • BID TAB i PRO.IECT: Purchase of Two (2) Automobiles DATE: September 12, 1983 BIDDER NAME 5 ADDRESS BrA.'vD NFiME Ford LTD Ford Tempo GL Plymouth K Car Pontiac 6000 -4 Dr. 1983 ?tODrL 2984 MODEL S8 990,4 g X328.00_ 8,493 9.450_.00 Plo-wman's Hutchinson, MN Swanke Motors Hutchinson, MN inder 4 Cylinder) � ( Y (4 Cylinder) _ - - " -- Pontiac Phoenix -5 Dr (4 Cylinder) 8,530.00 Pontiac Phoenix -5 Dr(6 Cylinder) _ 8 750.00 Wigan Chevrolet Hutchinson, MN ._ Chev. Celebrity _. _ 8,903.20_ hev. Citation _ (4 Cylinder) 8,332.99 - 8,545.49 hev. Citation (6 Cylinder) 587 -5151 /y�rcy C/ I Y OF EAU i C6:INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: September 8, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Sidewalk For Park Towers Residents Attached is a drawing showing two proposed locations for sidewalk addition to the existing City Parking lot. This will require land purchase or easement from the owner or owners of the property to the North or South, if one of the proposals is approved. It is recommended that the steps on the Park Towers Site be removed and a ramp be constructed to the level of the alley, for safety. Also, attached is a drawing showing the proposed sidewalk on the North side of Third Avenue S-W. from Franklin Street to the Park Towers Site. If this plan is approved or not, sidewalk is scheduled from Franklin Street to the Alley, inasmuch as, it is in the Sidewalk Assessment District. I recommend only the sidewalk on Third Avenue and remove the steps on the Park Towers Site. This would allow the people to cross Franklin at a cross -walk. The City should not continue to promote a route that encourages the people to jay -walk in an unsafe manner, which we would do if the sidewalk on the parking lot is approved. The present situation has been there for about 10 years. Whatever plan is approved, the construction would be included in the 1989 Sidewalk Program. Marlow V. Priebe Director of Engineering MVP /pv attachment r 04 01 8 C(612) 587 -5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: September 13th, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Masonic Temple Site The following bids were received on September 12th, 1983: Total Demolition Moving Structure Basement Demolition Erickson & Templin $14,541.90 None None Diamond 5 Wrecking $16,440.00 None $ 8,847.00 S & L Excavating $19,700.00 None None Larson Excavating $13,358.00 None None Larson Tree Service & Excavating $16,921.00 None $ 6,800.00 Inasmuch as, no bids were received for moving the structure, I recommend awarding a contract to Larson Excavating, Rt. 1, Avon, MN, 56310, for Total Demolition in the amount of $13,358.00. Marlow V. Priebe Director of Engineering MVP /pv cc: Ralph Neumann (612) 587.5151 / CITY or esurcfrervsorif 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 26, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Plowman Site The Specifications have been completed and I recommend we advertise for bids at 2:00 P.M. on October 9, 1983. Marlow V. Priebe Director of Engineering MVP /pv 9 -� r] (612) 587 -5151 (CITY OF HU I CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 29, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: McDonald's Mobile Park Attached is letter from Mrs. Earl McDonald relative to adjustment of sewer rate for the Mobile Park. As you know, the sewer rate for the year is established by the quarter use that includes December. In the case of the Mobile Park, more water could be used due to the fact residents keep a flow of water through their system to reduce the chance of a freeze up. This could have an effect on the February reading, which is the one setting the sewer rate. Attached is a copy of the readings from November 1979 to August 1983. In 1982, and it appears in 1983, the February billings are from 148 to 41% higher than the other readings in the year. This is the opposite of what we find in a residence. It would appear that some other billing procedure might be used. one possibility is to bill water and sewer on each quarters water use. MVP /pV Marlow V. Priebe Director of Engineering 9 -�!. N4 MIRLD'S HOMES xrexw �n � ax west EARL McDONALD, INC. HUTCHINSON, MINNESOTA 55350 BOX 570 Office 3 587-49C4 BOX �43i4i August 9,1983 To Yhyar and City Council. Could we please get a billing adjcstrent ani an estimate on a r:ev netbod of calculating the sewer rate for 1983. Thank your a a n' H[TER YO. METER IOC. 19__ MAY 9 FEB & == DATE 710N NOV REMARKS } NOV 1;Z AUG c. MAY $3 z FEB J j - ? NOV I I = AUG I } v z3' — w s MAY I FES I _ • �k NOV lI AUG �J= I.E MAY 9 FEB - f ., ....rt•f ti11�� A�,.�. _ r SYA'°OL CONS7. DAI aAZi - 1 't INSTRUCTIONS; -- - -� ____ • - s - O`+ 7�� 1 SID ACCT_ NO, -I a READING CONSU�CO & == - 710N I REMARKS } NOV I} 7 r - f ., ....rt•f ti11�� A�,.�. _ r SYA'°OL CONS7. DAI aAZi - 1 't INSTRUCTIONS; -- - -� ____ • - s - O`+ 7�� 1 SID ACCT_ NO, -I a READING CONSU�CO LU == - 710N I REMARKS } _ I} 7 r I = ,� I z3' — _ • �k lI a �J= I i M Y 1011 -- 1 3 � ✓t l l01�17146� t f s - 1 2P- 0005-T. -60 - "C-D11aLDS TRLR CT 19775016 R- R. 4 RAT= ° 5F2 a, HU7GHI'v n,!, DIAL M• �• 55350 fJ 7 r a a t S Fib' =n ' F_wi < t ��� '! si nF .f•cr � -- - Y - _ . .1' USTER LOG INST.UCTIONS: ACCT. - -x r �5? LL T. Y f: Y f 'VG'S x -n ,f ti .r _7: 19_ DATE READING CONS UAIr- COLL REMARKS 7I OH RFC NOV AUG MAY FEB I I I NOV I I I1II AUG IIIII MAY FEB III II NOV I I I II AUG Iv) °i�PII7 MAY Ivlalal�b I /o; — y 4 FEB8 Io IS 1675— X Nov 13 91319 to li4q �5 2°.— '0W5 —v^ -60 +a 19775016 "1if.'N4LDS TRLR CT �9T5 2. R. 4 5u7 N AL WTCHINSON, "S`!. 5535C 7 2 T � T f •s s -.y � s r c _ �F1�2�'aC•4-� -•• t • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 7, 1983 TO: _ _ Mayor & City Council _ _ _ _ _ _ _ _ _ _ _ FROM: Ken Merrill, City Accountant _ _ _ _ _ _ — _ SUBJECT: _ _ Memo from City Engineer _ McDonald's Mobile Park _ While there appears to be a problem with high usage during the winter quarter when the sewer rate is set, the city ordinance states the basis must be on winter quarter usage (W.Q.U.). If we would go to a method of using each quarters actual usage, we would need to amend the ordinance and also have many requesting similar action and thereby creating much confusion. There may be several alternative methods to solving this problem. Because the water used in the winter quarter goes through the sewer system, while other quarters water used may not require sewer treatment was the reason for using winter quarter usage for determining sewer charges. In the McDonald situation we could use the next quarters usage (May) as a basis for the balance of each year if the council would want an alternate rate for the balance of the year. The rate for the quarter ending in Feb. would still be billed as read, but the remaining three quarters would be adjusted. We have made adjust- ments for leaks and such problems in the past on specific properties. ?,d. August 25, 1983 /1jv Mr. Gary Plotz City Administrator 37 Washington Ave W Hutchinson MN 55350 Re: Hutchinson Municipal Airport Supplemental Planning Services Commission No. 7377 -01 Dear Mr. Plotz: r tp Al k e eAA As a follow -up to our previous telephone conversation regarding additional meetings and hearings concerning development and zoning of the Hutchinson Municipal Airport, four copies of a proposed supplemental agreement are enclosed. The October 23, 1979 Supplemental Planning Services Contract between the City and TKDA called for attendance by TKDA at three meetings or hearings. The following meetings have been or will be attended by TKDA: January 6, 1981 Joint Litchfield /Hutchinson Airport Committees meeting. April 27, 1983 Zoning informational meeting (An additional meeting held based upon the recommendation of Jim Groehler, MnDOT). May .ANDERSON KING ANDERSON TKDA AND ASSOCIATES. AND ASSOCIATES.L ENGINEERS ARCHITECTS PLANNERS 2500 AMERICAN NATIONAL BANK BUILDING Hearing SAINT PAUL. MINNESOTA 55101 June 612/2924400 August 25, 1983 /1jv Mr. Gary Plotz City Administrator 37 Washington Ave W Hutchinson MN 55350 Re: Hutchinson Municipal Airport Supplemental Planning Services Commission No. 7377 -01 Dear Mr. Plotz: r tp Al k e eAA As a follow -up to our previous telephone conversation regarding additional meetings and hearings concerning development and zoning of the Hutchinson Municipal Airport, four copies of a proposed supplemental agreement are enclosed. The October 23, 1979 Supplemental Planning Services Contract between the City and TKDA called for attendance by TKDA at three meetings or hearings. The following meetings have been or will be attended by TKDA: January 6, 1981 Joint Litchfield /Hutchinson Airport Committees meeting. April 27, 1983 Zoning informational meeting (An additional meeting held based upon the recommendation of Jim Groehler, MnDOT). May 25, 1983 Airport Zoning Public Hearing No. 1 June 29, 1983 Airport Zoning Public Hearing No. 2 August 17, 1983 Airport Zoning Workshop Meeting (An additional meeting scheduled by the Joint Airport Zoning Board to informally negotiate an acceptable ordinance with the townships and other concerned citizens.) August 25, 1983 Recessed Airport Zoning Hearing No. 2 (An additional hearing scheduled by the Joint Airport Zoning Board to allow further revisions to the draft ordinance.) The Joint Airport Zoning Board has reviewed and discussed the airport zoning ordinance carefully and in great detail in an attempt to adopt an airport 1 9 -a-, zoning ordinance which is acceptable to all involved. This has resulted in a greater than normal amount of effort on the part of all involved. We believe that extra fort is generating an ordinance better suited to thneeds of the Hutchins? rea. agoo The proposed Supplemental Agreement No. 1 s a requ st by TKDA to recover a part of the costs associated with the extra work effo t expended by our firm. Mr. Jim Groehler of the Minnesota Aeronautics Division as indicated that they will consider participation in this supplemental agreem t at a 50% state /50% local rate. Thank you for the City's consideration of this request. Enclosure cc: Mr. Jim Groehler, MnDOT Sincerely, Raymo ' M. Stre P.E. Associate 2 s CITY OF HUTCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT NO. 1 Effective Date of Supplemental Agreement: August 17, 1983 Contract for: Supplemental Planning Services Date of Initial Contract: October 23, 1979 Consultant: Toltz, King, Duvall, Anderson and Associates, Incorportated, St. Paul, Minnesota This Supplemental Agreement provides for a revision to the above referenced contract, all as hereinafter described and unless otherwise provided herein, shall be subject to all of the contract covenants and stipulations. 1. PURPOSE AND DESCRIPTION OF WORK The above referenced agreement provides for attendance by TKDA at three (3) public meetings or hearings regarding supplemental plan- ning and zoning revisions. Additional meetings beyond this number which have been, or will be, held include a zoning information meeting, a zoning workshop meeting and a recessed second public hearing. This supplemental agreement provides for TKDA preparation for, travel to and from, and participation in two additional meetings or hearings on or after August 17, 1983. 2. ADDITIONAL SERVICES TO BE PROVIDED BY TKDA Add the following work task to the original contract, Schedule A: "B. 9. Prepare for and attend two additional public meetings or hearings on or after August 17, 1983." 3. TIME FOR COMPLETION TKDA agrees that work under this SUPPLEMENTAL AGREEMENT will be completed within one month after adoption of the Airport Zoning Ordinance. SA -1 Commission No.7377 -01 4. COMPENSATION TO TKDA The lump sum fee of $4,400.00 cited in ARTICLE 2. of the original agreement shall be increased to $5,300.00. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement on the day of , 1983. THE CITY OF HUTCHINSON, MINNESOTA, OWNER 0 By City Administrator SA -2 `a• TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED By Vice President - Treasurer X ssocla Commission No.7377 -01 0 (612) 587 -5151 C /Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: August 25, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Mac's Bluff Addition In accordance with the Subdivision Agreement for the above - referenced project, the extension of services, grading and gravel base can be completed as per the following: Change Order No. 1 Project 83 -06 - $37,947.00 Change Order No. 1 Project 83 -09 - $ 8,426.25 To proceed with this work as requested by the property owners, approval of the Change Orders is necessary. Marlow V. Priebe Director of Engineering MVP/PV cc: Cal Rice CHANGE ORDER NO. 1 PROJRCT 83 -09 MAC'S BLUFF ADDITION ITEM NO. ITEM UNIT QUANTITY 1. Common Excavation C.Y. 1925 2. Gravel Base - Class 5 TON 1175 3. Sub -grade Preparation Rd. Sta. 4.5 Approved by City Council on UNIT PRICE TOTAL_ _ $ 1.15 $ 21213.75 5.00 5,875.00 75.00 337.50 TOTAL CHANGE ORDER NO. 1 - -- $ 8,426.25 Contractor: J. /4/] Hansom)' Con /s�trr ction Co. By: L k, Date: Mayor � i J ~ ITEM NO. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 1$. 1-9. 20. 21. 22 CHANGE ORDER NO. 1 MAC'S BLUFF ADDITION PROJECT 83 -06 JUUL CONTRACTING COMPANY ITEM Standard Storm Sewer Manhole -6' Deep Extra Depth in Standard Storm Sewer Manhole 12" CL 3 R.C.P. 0' - 8' Deep Cut -in Existing Storm Sewer Manhole Type "B" Catch Basin Type "A" Catch Basin 8" D.I.P. Water-main CL 152 6" D.I.P. Watermain CL 152 6" x 8" x 6" Tee 6" Tee 6" Hydrant Bends 6" Plug 8" Plug 3/4" Corporation Stop 1" Corporation Stop 3/4" Curb Stop and Box 1" Curb Stop and Box 3/4" Copper Service Lead 1" Copper Service Lead Standard Sanitary Sewer Manhole - 8' Deep Extra Depth in Standard Sanitary Sewer Manhole UNIT QUANTITY UNIT PRICE TOTAL EACH 2 $ ;7 C? $ /yy 0.00 L.F. 4 00 %O O.00 L.F. 450 i9 S�O 10030.00 LUMP SUM - -- -SO SO.O o EACH 3 .380 / /j/D •DO EACH 2 Gdo° -° /,.00 -oo L.F. 170 /� 60 .251YZ• 00 L.F. 330 /it Gs 3Q7G.op EACH 1 eZ•�.50� 5.00 EACH 1 _ /l3 /f�3. 00 EACH 1 76.3 pe %63.00 EACH 2 �/r0 no .9.id.OD EACH 1 ob EACH 1 Sz „5:1,00 EACH 5 �5.co 75.00 EACH 1 go �� ,ZO.oO EACH 5 SO ^� 1So•00 1 S9 °-' S91.00 EACH L.F. 150 .3 L.F. 30 70 3 / / /•00 p 06 6 55 710. 00 EACH 2 L.F. 8 90 7,20. 00 CHANGE ORDER NO. 1 MAC'S BLUFF ADDITION PROJECT 83 -06 PAGE 2 ITEM NO. ITEM UNIT QUANI TYT UNIT PRICE TOTAL 23. 8" P.V.C. 10' - 12' Deep L.F. 110 $ 9 �� 50 S7O0.0 0 24. " P.V.C. 10' - 12' Deep L.F. 400 / 1 t/ 25. 13" x 4" Wye EACH 6 G So 11710-00 26. 4" Sanitary Sewer Service Lead L.F. 180 AZ), 2 S5 - 70.00 27. 1}" Plug EACH 28. Cut -in Existing Sanitary Sewer 00 Manhole LUMP SUM - -- ✓moo " .SO. 00 Sb 29. Street Surface Repair S.Y. 650 // 7517.5.0 O CHANGE ORDER NO. 1 TOTAL ---- - - - - -- $ $% 91 % D O Contractor: Juul Contracting Co. By: i.Y•c- �.L��- ''fig -eFl Title: ��1I K3• Date: Approved by Hutchinson City Council on MAYOR TO FROM Mayor and City Council t. John C. Gregor POLICE DEPARTMENT MEMORANDUM DATE 9-9 -83 SUBJECT Intoxicating Liquor License Application from Gold Coin Inc. In reviewing the application for a liquor license submitted by Gold Coin, Inc. I found that they meet all of the requirements set down in State Statutes. However, in reviewing Section 806:30 of the Hutchinson City Ordinance pertaining to places that are ineligible for such a license, I found under Subdivision 4 of that section that Gold Coin, Inc. does not meet the parking requirements, in so much as it does not own or lease an off street parking area capable of parking one vehicle for each three people of seating capacity. Gold Coin, Inc. is currently licensed to sell wine and I noted in its application for this license they stated that the restaurant has a seating capacity of 90. In order to comply with the parking requirement they must provide 30 off - street parking spaces. In conversations with the City Attorney and City Administrator it was felt that Ordinance 616, establishing the Central Business Off- Street Parking District, eliminated all parking requirements in the central business district. However, in reviewing the ordinance I could not find where it specifically states that. Precedence was set for issuance of a liquor license without complying with the parking requirements when LeBistro's license was issued. Therefore, I recommend approval of this application with the request that the Council rewrite Ordinance 806:30 and eliminate the parking require- ment entirely or exempt the central business district from it. JG:nb 1 2 APPLICATICN FOR ON -SALE INTOXICATING LIQUOR LICENSE This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, section 340.13, for purposes of back- ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. C Trade Name ' 1/ � yW'e� 3,16p-x Lic nsing Period V30 IJ 3 Dat6 of Application 3. Type of Application: � New Renewal U Transfer Name of Applicant Phone 5. �3 So. ZW,01 1 ti • S3 SZ� {tome Address 6. Citizenship: 7. 4L'7 Aj7e-IVI Place of Birth ,, / �j� T �� D to of Birth 8. Address of Business L cation ' 9. Legal Description 10_ List owners of building or premise to be licensed: / A/' . / ' ll.. List all partners, officers Name e - LEI -UJy directors, if corporation: Address �7,3� �So. /YIFI�•J 12. Prior experience in this type of business: Date of Birth 3112- lVg - -Z4zp_ 13. Present ownership in any other liquor establishment: Ay�f 14_ Present ownership in any other restaurant orI food business: /���� 15. Three Business References: � /.P C� A )I)�iLC /d � .O7 f,04i � Ay LfiC//�U/w rf 16 Corporate or 17 Corporate or Partnership Address 18. If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. 19. Who owns the bar /tavern fixtures? �� /���/}�,r� l - C.-�L LAJC:_5J _ 20. Are you a Minnesota resident? If not, where resident? v; Yes ' 15 "10 E rom Dates of To Residency 21. Residential Address during Past Five (5) Years: _Za z(n 22. Three Personal References: 23. Employment for the Past Five Years: 24. Any Convictions Other Than Minor Traffic: A 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26 Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the fore- going questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the M E M O R A N D U M DATE: September 7, 1983 TO: Mayor and City Council ------------- - - - - -- FROM: Kenneth B. Merrill, City Accountant SUBJECT: Budget Hearing — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Each year the Council in the past has held a hearing to allow citizen input to the budget. The Council may want to set a hearing date (September 27, 1983 at 8:00 P.M.) for a time in which citizens may present their proposals for the budget for the coming year. There is no legal requirement for this hearing process; however, it is some- thing which has been done over the past several years. /ms 9- � 0 M E M O R A N D U M DATE: September 7, 1983 TO: Mayor and City Council FROM: Kenneth B. Merrill, City Accountant - - - - - - - - - - - - - - - - - - - - - - SUBJECT: Fall Election The City General Election is set for the 8th of November. For the next meeting we will present the appointing list of judges for the election. In anticipa- tion of the election, we would also need to name the voting location. I have contacted the personnel at the Armory,and it would be available for the 1983 election. I would request the authorization to rent the Armory for the November 8 election. /ms E M E M O R A N D U M DATE: September 7, 1983 -- — — — — — — — — — — — — — TO: The Mayor and City Council -------------------------- - - - - -- FROM: George Field, Fire Marshal — ---------- — — — — — — — — — — — — — — — — — — — — — SUBJECT: Request to Purchase Light Bars — ----- — — — — — — — — — — — — — — — — — — — — — — — — — — The McLeod County Sheriff's Dept. is purchasing new red light bars for the county cars. They have been allowed $75.00 each for the 10 year old Feder- al Model 12 lights as trade -in. I have not requested lights in the past, nor is there money in my budget for equipment such as this item because I could not justify spending $480 for new lights. However, for $75.00, I re- quest your consideration to purchase this from the contingency fund. The Fire Chief, Orlin Henke and Assistant Chiefs feel that the Station Wag- on should be identified at fire scenes. It is common throughout the state to have the Fire Marshal's vehicle equipped with emergency response capa- bility. It should be noted that this equipment would not require a high output al- ternator, and that the equipment is still serviceable. 9 �: city..... ......... -- ....... btate of Nffine5otaf .... .... ......... of ............. Hutchinson McLeod County of ...... ---' . ..... - ... - ...... .4pplication No. ...... ... Application for License to Sell Cigarettes at Retail City Hutchinso The undersigned resident...... of the......_......._......._.._ .... of...........__..__...__ ................._............_ in the county of......_...___ McLe-od. ..... - ... ........ .......... State of Minnesota, HEREBY' ALIKE . APPLICA- TIOX FOR LICENSE to be issued to, Gary D. Plotz ............ .... . ........................ I ... - ......... ..... ... -1- .................. - ....... ....... - to sell cigarettes and cigarette papers and wrappers at retail at .. .... M i . s .1 t .. e . r 1. Donut . - . . ...... ......... .. ..... - ..... Hwy. 15 South and Century Avenue ...... - ................ .......... .. . . ............. .... .. . - ............................ ....... ........ ............................ - .............. -- .. ...... 11 in the.. .... C.i.ty- ... ........................ of Hu - tchi n s o n ........................ in said county and state, for the term of ...... .. .. ................. four months .......... ..' begtnninff with the.... _14th day of September 19­83 subject to the laws of the State of Minnesota and the ordinances and regulations of said .....................City..,_ Hutchinson .. of - - -.- ............ . - .... .... - ...................... I ............ pertainLng thereto, and herewith deposit $ 5,00 ... ..... - ... - - ..... .... in payment of the fee therefor. Dated.... ..... ..Sept... eI ..m...b...e...r ... .. 19.8.3...... ­ ­... . ., . ..... . . ..... ...... ........................ - .............. .. .... ice/ (312) 587 -5151 � C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: September8, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Masonic Temple Parking Lot The Plans and Specifications have been completed for the above- referenced parking lot. If acceptable, it will be necessary to approve same and set bid date by resolution. Copy of Plan is attached. Marlow V. Priebe Director of Engineering MVP /pv attachment. 9_j' RESOLUTION NO. 7498 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT: MASONIC TEMPLE PARKING LOT WHEREAS, the City Engineer has prepared plans and specifications for the improvement of the Masonic Temple Parking Lot by the construction of Curb and Gutter and Surfacing and Appurtenances and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:00 P.M. on October 6th, 1983, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Clerk Adopted by the council this 13th day of September 1983- Mayor • 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 9, 1983 The Hutchinson City Council RE: West River Park Project Dear Councilmembers: As per council directive, I have begun to contact the property owners in the West River Park Project area concerning the possibility of the purchase of their property. I am enclosing an Earnest Money Contract of Sale for the John Jorgenson property commonly known as 45 Erie Street. The purchase price of $27,200 is equal to the appraised value of the property. Since Mr. Jorgenson is currently residing in Burns Manor Municipal Nursing Home, there will be no relocation expenses. It appears that the home would not be suitable for moving or sale and the owner has requested the right to salvage what he can from the structure before it is bulldozed down. This salvage right has been granted to other individuals in the past. I would request that the city council authorize entering into the Earnest Money Contract of Sale and upon obtaining the signature of the Mayor, I will obtain Mr. Jorgenson's signature. An up -to -date abstract will be provided and upon completion of a title opinion, closing on the property may occur. Sincerely yours, SCHAEFER LAW OFFICE By James H. Schaefer Hutchinson City Attorney JHS:dlp Enclosure 'ACT OF SALE. RECEIVED OF ------ The__City ... of Hutchinson n � o. o w ember 7 ,083 One - and__no/100ths- _ :7 --7 -=177 - _----- .------- .--- _- -- - -- -Dollars ($1_s0Q_ * .... . as Earnest Money, and in part payment for the purchase of the following described property situated in the County of --- -- -- - - - -- - McLeod- --- -- ------- ----- -- ---- -and State of ---- Minnesot -a --- --- --------------- - ------ viz: W 115' of Lot 7 and S 6' of W 1151 of Lot 6, Block 3, S2' of City which ------ I ---- ---- have this day sold and agreed to convey to said ______City_ of__Hutchinson___ -_ - for the sum of _Twenty -seven Thousand_- Two__Hundred.- ---- ---.- -Dollars ($27, 20_0_._00 *_________i on terms as follows, viz One and no /100ths -- - -- --- -_ -__- -Dollars ($1 00 ------------------ --------------------------------- - -- -------------- --------- - -- - -- - - -- - -- --- in hand paid as above, and $27,199.00 to be paid on date of closing. payable on or before the dates as named above, or as soon thereafter as a Warranty Deed conveying a good title to said land is tendered, time being considered of the essence of this Contract. It is understood that complete abstract of title continued to date is to be furnished to purchaser---_. at the expense of vendor_.___, after which______t ? n --------- .days is to be allowed purchaser______ for examin- ation of title and report. Such purchaser agree to pay all taxes or assessments, or installments thereof, that may hereafter become pay- able on said property from date hereof, including unpaid installments of special assessments heretofore levied on said property. And it is agreed that if the title to said premises is not good and cannot be made good within ----- 30-------------- days from date hereof, this agreement shall be void, and the above earnest money re- funded. But if the title to said premises is now good, in the name of the vendor ------- or is made good in him within -------- 3.4------------ days, and said purchaser -____ refuses to accept the same, said above men- tioned earnest money shall be forfeited to the undersigned owner ----- John --- orgensen_-- __- _- _____- -___ -_ But it is agreed and understood by all parties to this agreement that said forfeiture shall in no way affect the right of either party to enforce the specific performance of this Contract. Seller shall retain full salvage rights to any structures located upon the above described premises for a period of two months from the date of closing. -__. hereby agree to purchase the said property for the price and upon the terms above mentioned, and also agree to the conditions of forfeiture and all other conditions therein expressed. ------ - -e- - - - - --- --- --- - - — - - — ATTR$T - CaTy Ti. Plo�z - -- - F3ayor James G. 15eMeyer ----- I ----------- the undersigned, owner ..... of the above described land, do hereby agree to sell the said property for the price and upon the terms above mentioned. - - JB$ "n--- J -6-r-g e ri s'e ri ------------ - ---- - --------------- - ---------- — ,��ftjtr icif dinne otr� County of ---------- RaLe ad -- ------ -- -- --- ---- -- -- - ------ -- - - -- -- -- --- -- -- - --- °-- -- - - -- -- - --- -- - - - - -- --- - - -- -- �: Onthis .......................... ------ -------- -- day -of ------------- ------------- ----- ---- -- -_-_- -----.1. D. 19---Q'3 -- before me, James H. Schaefer hT -- within and for said '-----------'----- --- -----------"--------------- -""'.-.'----a------ .._- -- -_Q... C�'- ---C�'llti h-c_'-------------'-- County and State, personally appeared ---- ------- JOh?A ... j ^w-£:_G' -AS Il------.-.-------------- -- --- --- ------ - --- -------- - --- - -- --------------------------------------------- -------- °-- ------------- - --- ---- ---------- ------ -- - --to me known to be the same person described in and who executed the foregoing instrument, and acknowledged that he executed the same as-. ------ (I1?. - -.- -free act and deed. ------- -------------------------- er I � z z T0, V i u 0 z Vl (V i i o (612) 587.5151 arty' CITY OF HUTCL- INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: September 8, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Project 84 -02 To proceed on the proposed projects for 1984 as previously outlined, the following action is needed. 1. Adopt Resolution Ordering Report 2. Adopt Resolution Receiving Report and Setting Hearing Date for October 11, 1983. Copy of Engineer's Report is attached. No further action will be required until October 25, 1983. Marlow V. Priebe Director of Engineering MVP /pv attachments /' RESOLUTION NO. 7494 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 84 -02 WHEREAS, it is proposed to improve: Hilltop Drive in Kimberly's Country Estates by construction of 8" Sanitary Sewer, 6" Watermain, 12" Storm Sewer and Appurtenances; From First Avenue S.E. and Huron Street to Washington Avenue between Huron Street and Erie Street by construction of 12" Sanitary Sewer Trunk Main and Appurtenances; Erie Street from First Avenue S.E. to Second Avenue S.E. by construction of 8" Sanitary Sewer and Appurtenances; Hassan Street from River to Washington Avenue by construction of 30" Trunk Storm Sewer and Appurtenances; First Avenue N.E., Hassan Street and First Avenue S.E. by construction of 8" Watermain and Appurtenances; California Street from T.H. 7 to School Road and on School Road from California Street to C.S.A.H. No. 12 by construction of Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances; and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 13th day of September, 1983. • ENGINEER'S REPORT • CITY OF HUTCHINSON DATE: August 30, 1983 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing, Sidewalk and Appurtenances Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommena . it be constructed. If acceptable, I recommend a hearing be held on October 11, 1983 at 8:00 P.M. Project No. 84 -02 Construction Type & Location Cost 8" Sanitary Sewer, 6" Watermain, 12" Storm Sewer and Appurtenances on Hilltop Drive in Kimberly Country Estates $ 16,200 12" Sanitary Sewer Trunk Main from First Avenue S.E. and Huron Street to Washington Avenue between Huron Street and Erie Street $ 19,300 8" Sanitary Sewer and Appurtenances on Erie Street from First Avenue S.E. to Second Avenue S.E. $ 4,700 30" Trunk Storm Sewer and Appurtenances from River to Washington Avenue on Hassan Street $ 32,400 8" Watermain on First Avenue N.E., Hassan Street and First Avenue S.E. $ 21,000 Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances on California Street from T.H. 7 to School Road and on School Road from California Street to C.S.A.H. No. 12 $ 148,000 Construction Cost Administration and Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL------------------- - - - - -- $ 336,600 $ 336,600 46,000 6,200 -0- 31,500 TOTAL ---------- $ 422,300 ENGINEER'S REPORT CITY OF HUTCHINSON PROJECT NO. 84 -02 PAGE 2 Assessable Cost Deferred Assessable Cost City Cost Sewer Department Cost Water Department Cost Municipal State Aid Fund MVP /pv TOTAL-- - - - - -- $ 154,000 2,000 63,300 28,000 27,000 148,000 422,300 Respectfully submiittte'd /,//�Jp Marlow V. Priebe Director of Engineering • • • RESOLUTION NO. 7495 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 84 -02 WHEREAS, pursuant to resolution of the council adopted September 13th, 1983, a report has been prepared by Marlow V. Priebe with reference to the improvement of: Hilltop Drive in Kimberly's Country Estates by construction of 8" Sanitary Sewer, 6" Watermain, 12" Storm Sewer and Appurtenances; From First Avenue S.E. and Huron Street to Washington Avenue between Huron Street and Erie Street by construction of 12" Sanitary Sewer Trunk Main and Appurtenances; Erie Street from First Avenue S.E. to Second Avenue S.E. by construction of 8" Sanitary Sewer and Appurtenances; Hassan Street from River to Washington Avenue by construction of 30" Trunk Storm Sewer and Appurtenances; First Avenue N.E., Hassan Street and First Avenue S.E. by construction of 8" Watermain and Appurtenances; California Street from T.H. 7 to School Road and on School Road from California Street to C.S.A.H. No. 12 by construction of Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances; and this report was received by the council on September 13th, 1983, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $422,300. 2. A public hearing shall be held on such proposed improvement on the 11th day of October, 1983, in the council chambers of the city hall at 8:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 13th day of September, 1983. Mayor Clerk PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, SEPTEMBER 27TH, 1983, AND ON TUESDAY, OCTOBER 4TH, 1983. PUBLICATION NO. 3134 NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 84 -02 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 p.m. on the 11th day of October, 1983, to consider the making of an improvement on: Hilltop Drive in Kimberly's Country Estates by construction of 8" Sanitary Sewer, 6" Watermain, 12" Storm Sewer and Appurtenances; From First Avenue S.E. and Huron Street to Washington Avenue between Huron Street and Erie Street by construction of 12" Sanitary Sewer Trunk Main and Appurtenances; Erie Street from First Avenue S.E. to Second Avenue S.E. by construction of 8" Sanitary Sewer and Appurtenances; Hassan Street from River to Washington Avenue by construction of 30" Trunk Storm Sewer and Appurtenances; First Avenue N.E., Hassan Street and First Avenue S.E. by construction of 8" Watermain and Appurtenances; California Street from T.H. 7 to School Road and on School Road from California Street to C.S.A.H. No. 12 by construction of Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $422,300. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City Clerk Dated: September 13th, 1983 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. • • y A m W. 4.• �y^ ti W A4NSNJ �, 71 6�Y�E .W. FI 4" M mm J , ✓fV f Y 6 VfM1`Uf NF RE °ER \pip ERq �gOUN 5G0 GO 12" N. E. �1 V2' AVE N CQ GC F,q \� i2- SECOND SAVE NUE SE. 4' q 6 I r_ IO" 4 $° Watermain on lot Ave. N.S.. Hassan St. D THIRD AVE. S.W. THIRD AVENUE and 1st Ave. S.S. TANK 4 ,000 10 6' 2" m 0 4" Z IH 12'� AVENUE S.W. 4' FOURTH AVENUE _... AVENUE S.W. Ft FTH AVENUE S.E. 12' 12 • _ _ 36_� �_ 36 � � 3i 36• SF .. T - � I RIVER / CROW N SE 6ND A' �ME CEDAR I ` AVE. FIRST LAVE N.W. �IRST �A w N_E. �v 0 WASHINGTON AU 7 F- 12" 12- 1 I \\ \ \ \II I � I \ p r FIRST AV S.W. 1 FIRST , AVE. `\ IC 2 \ \ b b r- S.W. S C ND AVE. - ` \ 1 12: 12• li \\ •° 1 I 1 xn _ � •° 1 'THIRD - AVE. 3.W. I THIRD AVE. i I � 1 l nvr t FOURTH AVE. S.W. I FO RTH • �2' ,2- 12 _ 30^ Trunk Storm Sewer and Appurtenances W N from River to ¢I Washington Ave. on W FIFTH AVE. S.W. FIFTH Hassan St. J e_ Q V7 N a Q DIVISION AVE. Z J 2 W O —Al - 2 i Z � [10.5T \1 9 i J $ 1 1 � C � O 3 \ I 10.pp C oo� OD NE LANES -"c, • �' I 1 •OJITIVN Z I I FFV; I B 3 I I O Ica rz a V _ CD �f Grading, Gravel Base, i Curb & Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances on California St. and School Road , TY 6`0 LANE 125 40 FE 5 145 p 90 KIIMBE LYS n�.>s „ 12 II muo rs ee =rr 2 3 2 �1 o W 5 0 2 01 q 11 �> 1 I0 -� °'� „ J01125 145 A 95 IM34 10 5 9 1 4°. ` 4 g n 6 'e1z TS « m i45 n0 45 o ^91.59 � 45 g "Z 40 COUNTRY a �5 tiQ 145 W i0 00 �_ 7 4 a as e5 1 7 106.2 US 05 Q o - 'IQ �P o � 01O 9 $ 5 6 - c 6 8 125 90° 40¢ 145 145 ^ 40 155 n70 70 95.o�J' B?52 0 DRIVE s �' p4 0 5- 75 6 5 B7 i5 _ 5 . _ N A Bl.30 40.75 ea ESTATES 75 m 7 14 -PARK q5 T gr6 ^5000 t L156 I ]0000 652.3 — -- o -'6 462.07 i 5 6 $^ Sanitary Sewer 6^ Watermain 12” Storm Sewer on Hilltop Drive 'E. N.W. AVENUE E.S.W. FIRST I AVENUE � = m n = N � o Z D � n Z (n 3 O N i SECOND zAVE NUE SE- S.W. THIRD AVENUE S.E. [0c FOURTH AVENUE S.E. N � :FIFTH w AVENUE S.E. Ip" AVE m o I c 1 of D O z p WET N m m i MCLEOD 12" Sanitary Sewer v Trunk Hain From let i Ave. S.B. and Huron " m St. to Washington Ave. Between Monroe St. & Brie St. 8" Sanitary Sewer & 1 8' Apurtenances on Erie St. from lst Ave. S.E. to 2nd Ave. S.E. v I I COUNTY FAIR ASSOC. I R � PARK / ' s �: a 7 2 1 pNy a CAfli SECOO AVE. N, E- /� - -_ I ✓/ I to I I to I " a / CEDAR AVE. 9 ---e- 9 z 9 2 e a s r { a t t ] 2 I is 16 I ■��0 ___ ID 14 13 12 6 u ! t 6 I ! t < 0 a FIRST AVE NORTHWEST: �/ IRTHEAST to '1 10 % r 10 1 q I s9 z�// / J 4111R 'ZI It { ¢ : r a / .. r { ; y r -, •Y I. LOIt WASHINGTON i = re'. AVENUE NORT PARK • �T 10 •1 s .1 1 � � ' f W SECOND i AANUE 1 m i IC _ ! I SECOND r 1 q 1 i 10 1 10 I `L- � e 7 9_ II t W • W Q W z J V ! W D z H a i t ! ; f ■ ] 7 { • ■ 7 < - - -y-- W fC 4 F It t o ... v 1- _ N J 1 • �T Sidewalk Repair ■ a ■ a ■ � s T .. • 7 ....a - -y - - a i AVENUE SOUTHWEST FOURTH ] D 10 •1 s .1 1 � � ' f W SECOND i AANUE 1 m SOUTHWEST L SECOND r L ■ 10 1 w � e 7 1 • 1 t W • W Q W • ! W D t W f W I 7 1 W ¢ TI • ■ W SOUTHEAST - - -y-- W fC 4 F It t N ■ 2 3 ] 1- 1 • N J 1 ■ 6 • N ■ ■ T I 0 11 �� 7 • FIFTH i T a • ■ 6 f • yip y i THIRD AVENUE S.W. THIRD 10 1 a 1 10 -- 1 -� Sidewalk Repair ■ a ■ a ■ � s T .. • 7 ....a - -y - - a i AVENUE SOUTHWEST FOURTH ] D AVENUE 10 •1 s .1 1 � � ' f W .0 1 1 m f L � L ■ ! f f � e 7 F � W • 1 t 7 • W Q 1 T z O t D ~ N Rev. 9 -12 -80 f N I 7 1 TI • ■ W SOUTHEAST 7 I • 4 F — t T r J 1 ■ 6 • ■ ■ ■ • 0 11 �� 7 1 FIFTH 7 I z AVENUE 11 * W SOUTHEAST 1 f W .0 1 1 m 1 q L L ■ ! f f � L ■ L t . y N ■ • Rev. 9 -12 -80 f q I 7 1 TI • ■ • __7_ 7 I • • 1 F — AVENUE SOUTHEAST I m PROPOSED OFF- STREET PARKING LOTS ■ EXISTING CITY- O'VNED T PARKING LOTS PROPOSED OFF STREET PARKING DISTRICT BOUNDARY LINE •�� 11 '10 1 .0 1 10 ■ L ■ L ■ L • FEBRUARY 29, 1980 s . a • ■ • Rev. 9 -12 -80 f q II �t 14 T • 7 • 7 t T r J 1 ■ 6 • ■ ■ ■ • 0 11 �� FIFTH AVENUE SOUTHWEST FIFTH AVENUE SOUTHEAST z (612) 587 -5151 H�rcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 September 9, 1983 The Hutchinson City Council RE: Public Library Bond Issue Dear Councilmembers: I have at Hazel Sitz's request prepared a resolution establishing the question for a Hutchinson Public Library Bond Issue. I have patterned this resolution on resolutions utilized in the past and have also presented the format to theDarsey firm and obtained their approval. Sincerely yours, SCHAEFER LAW OFFICE By +fT/Y 40-) James H. Schaefer U Hutchinson City Attorney JHS:dlp v , RESOLUTION NO. 7499 RESOLUTION ESTABLISHING THE QUESTION FOR A HUTCHINSON PUBLIC LIBRARY BOND ISSUE WHEREAS, the governing body of the municipality of Hutchinson, Minnesota has determined the date of November 8, 1983, as the date for a Regular Municipal Election. AND WHEREAS, Section 7.13 of the City Charter of the City of Hutchinson provides that except in the case of obligations for which an election is not required by charter or state law no obligations shall be issued or sold without the approval of the majority of the electors of the city voting on the question at a general or special election, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following question shall be presented to the voters of the City of Hutchinson at the Regular Municipal Election held on November 8, 1983: "Shall the City of Hutchinson issue its General Obligation Bonds in the aggregate principal amount of $750,000 for the purpose of providing money for the construction of an on -site addition to the Hutchinson Public Library, repairs and improvements to the existing Library Building, and the purchase of equipment." ADOPTED BY THE CITY COUNCIL THIS 13th DAY OF SEPTEMBER, 1983. ATTEST Gary D. Plotz James G. DeMeyer 0 J MINUTES PUBLIC FACILITIES TASK FORCE SEPTEMBER 8, 1983 The Public Facilities Task Force met at 12 o'clock noon on Thursday, September 8, 1983, at City Hall. Members present were: Dick Burgart, Chairman, Donn Hoffman, Dr. John Gillard, Wayne Kasich, Jay Williams, Roger Denton, Ronald Jonas, Rev. Darrel Thalman, Bruce Ericson, Kathy McGraw, Buzz Burich; Chad Piehl, Larry Romo, Lonna Bauman, Darrel Haugen, John Gregor, Ralph Bergstrom, Phyllis Hegrenes, Lida Rolander, Barbara Ringstrom, Bev Swenson. Chairman Burgart opened the meeting stating that the purpose is; to make a recommendation to the City Council on the library question. Other matters being studied by the Task Force will be dealt with at future meetings. Ralph Bergstrom reviewed the fact that the Library Board has gone on record as favoring a referendum in November for work on the library. The amount needed is $700,000. A motion was made by Chad Piehl, seconded by Barbara Ringstrom, to recommend to the City Council that there be a referendum in the amount of $700,000 for the library in the November election. After discussion, the motion was unanimously carried. There was a brief review of the architect.'s plans for the recreation facility and discussion of when might be the most favorable time to call for a referendum on this matter. The Recreation Subcommittee feels it has finished its research and that its decision on site preference and facility size has been reached. Members of the Public Buildings Subcommittee stated the committee is awaiting completion of property appraisals and resolution of an easement problem at the old fire station site. Chad Piehl requested that the City Council clarify its charge to the Public Buildings Subcommittee. Should more than one site choice be named when recommendation for police station is given to the City Council? Gary Plotz suggested that appraisals can be completed, a value can be placed on the easement, and negotiations with affected property owners can be pursued within the next 10 days. The Subcommittee can then meet prior to the next meeting of the full Task Force. A tentative meeting for the full Task Force was set for Wednesday, September 28, at 12 o'clock noon. When meeting notice is sent out, the minutes of the Public Buildings Subcommittee can be attached, along with recreation facility projected income and expenditures being prepared by Bruce Ericson. Meeting adjourned at 12:35 p.m. September 6, 1983 The library board met on September 6, 1983, with the following members present: Ralph Bergstrom, Albert Linde, Paul Ackland, Council Rep. John Mlinar, Kathy McGraw, John Horrocks, Elaine Clay. The minutes of the previous meeting were read and approved. Discussion was held on whether or not board should go on record as favoring a referendum in November for work on library. Motion was made by Paul Ackland, seconded by Albert Linde. All members present voted in favor. Ralph reported that no application will be put in for grant funds be- cause of cost of application. Meeting was adjourned. F�Uj /// //C" Secretary Pro em (612) 587.5151 ' jHarcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: September 7, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Project 83 -02 Sanitary Sewer and Storm Sewer Oakwood Addition Bids are to be received on Monday, September 12th, for the above- referenced improvement. The assessment rolls will be completed and the following action is required: 1. Resolution Declaring Cost to be Assessed and Ordering Preparation of Assessment 2. Resolution Setting Hearing for Proposed Assessment Copy of said resolutions are attached for Rolls 172, 173, 174, 175, 176, 177 and 178. 7y�owa�' ��Qe Marlow V. Priebe Director of Engineering MVP /pv attachments Roll No._ 172 Sanitary Sewer Oakwood Addition Roll No. 173 Sanitary Sewer County Road 12 Roll No. 174 Trunk Storm Sewer Oakwood Addition Roll No. 175 Lateral Storm Sewer Oakwood Addition • 83 -02 . Stiff %'ARY Construction Cost - $ 18,589.00 City Cost - $ 4,647.30 Total Cost - $ 23,236.30 Construction Cost - $ 35,609.10 City Cost - $ 8,902.27 Total Cost - $ 44,51.1.37 Construction Cost - $ 19,843.04 City Cost - $ 4,960.76 Total Cost - $ 24,803.80 Construction Cost - $ 6,289.04 City Cost - $ 1,572.26 Total Cost - $ 7,861.30 Amount Assessed - $23,236.30 Amount Deferred - $ -0- City - $ -0- Amount Assessed - $ -0- Amount Deferred - $16,339.60 City - $28,171.77 Amount Assessed - $24,803.80 Amount Deferred - $ -0- City - $ -0- Amount Assessed $ 7,861.30 Amount Deferred - $ -0- City - $ -0- Roll No. 176 Construction Cost - $122,246.13 - Amount Assessed - $11,053.31 Trunk Storm Sewer City Cost - $ 26,069.53 Amount Deferred - $95,262.35 California St., School Rd. Total Cost - $148,315.66 State Aid - $42,000.00 and County Road 12 City - $ -0- Roll No. 177 Construction Cost - $ 5,738.22 Amount Assessed - $ 7,172.77 Lateral Storm Sewer City Cost - $ 1,434.52 Amount Deferred - $ -0- California St., School Rd. Total Cost - $ 7,172.77 City - $ -0- and County Road 12 Roll No. 178 Construction Cost - $ 34,405.84 Amount Assessed - $17,146.79 Services - California St. City Cost - $ 8,601.46 Amount Deferred - $25,860.53 Total Cost - $ 43,007.30 City - $ -0- TOTALS - Amount Assessed - $ 91,274.25 Amount Deferred - $137,462.48 State Aid - $ 42,000.00 City - $ 28,171.77 g �a/. 0 RESOLUTION NO. 7500 0 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 172 WHEREAS, cost has been determined for the improvement of Oakwood Addition by the construction of Sanitary Sewer and Appurtenances and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 13th day of September, 1983• Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7501 ASSESSMENT ROLL NO. 172 WHEREAS, by a resolution passed by the Council on the 13th day of September, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving Oakwood Addition by the construction of Sanitary Sewer and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the day of , 1983, in the Council Chambers at City Hall at P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 13th day of September, 1983. City Clerk • • 0 RESOLUTION NO. 7502 0 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 173 WHEREAS, cost has been determined for the improvement of County Road 12 by the construction of Sanitary Sewer and Appurtenances and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 13th day of September, 1983. Mayor City RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7503 ASSESSMENT ROLL NO. 173 WHEREAS, by a resolution passed by the Council on the 13th day of September, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving County Road 13 by the construction of Sanitary Sewer and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the day of , 1983, in the Council Chambers* at City Hall at P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 13th day of September, 1983. City Clerk Mayor • • 0 RESOLUTION NO. 7504 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 174 WHEREAS, cost has been determined for the improvement of Oakwood Addition by the construction of Trunk Storm Sewer and Appurtenances and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 13th day of September, 1983• City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7505 ASSESSMENT ROLL NO. 174 WHEREAS, by a resolution passed by the Council on the 13th day of September, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving Oakwood Addition by the construction of Trunk Storm Sewer and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the day of , 1983, in the Council Chambers at City Hall at P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 13th day of September, 1983. City Clerk i � • r RESOLUTION NO. 7506 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 175 WHEREAS, cost has been determined for the improvement of Oakwood Addition by the construction of Lateral Storm Sewer and Appurtenances and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 13th day of September, 1983. Mayor City Cl RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7507 ASSESSMENT ROLL NO. 175 WHEREAS, by a resolution passed by the Council on the 13th day of September, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving Oakwood Addition by the construction of Lateral Storm Sewer and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the day of , 1983, in the Council Chambers at City Hall at P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 13th day of September, 1983. City Clerk L J 0 0 RESOLUTION NO. 7508 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 176 WHEREAS, cost has been determined for the improvement of California Street, School Road and County Road 12 by the construction of Trunk Storm Sewer and Appurtenances and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 13th day of September, 1983. City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7509 ASSESSMENT ROLL NO. 176 WHEREAS, by a resolution passed by the Council on the 13th day of September, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving California Street, School Road and County Road 12 by the construction of Trunk Storm Sewer and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the day of , 1983, in the Council Chambers at City Hall at P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. ' 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 13th day of September, 1983. Mayor City Clerk 0 RESOLUTION NO. 7510 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 177 WHEREAS, cost has been determined for the improvement of California Street, School Road and County Road 12 by the construction of Lateral Storm Sewer and Appurtenances and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 13th day of September, 1983. City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7511 ASSESSMENT ROLL NO. 177 WHEREAS, by a resolution passed by the Council on the 13th day of September, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving California Street, School Road and County Road 12 by the construction of Lateral Storm Sewer and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the day of , 1983, in the Council Chambers at City Hall at P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 13th day of September, 1983. City Clerk 40 • RESOLUTION NO. 7512 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 178 WHEREAS, cost has been determined for the improvement of California Street by the construction of Sanitary Sewer and Water Service Leads and Appurtenances and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 13th day of September, 1983. City Clerk Mayor RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7513 ASSESSMENT ROLL NO. 178 WHEREAS, by a resolution passed by the Council on the 13th day of September, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving California Street by the construction of Sanitary Sewer and Water Service Leads and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON$ MINNESOTA: 1. A hearing shall be held on the day of , 1983, in the Council Chambers at City Hall at P.M. to pass upon such proposed assessment and at such time and place all persons owning ,property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 13th day of September, 1983. City Clerk Mayor • • E 0 I e ow the park P.O. Box 365 Hutchinson, Minnesota 55350 Telephone 6121587-9898 Gary Plotz City Council 37 Washington Ave. W. Hutchinson, MN. 55350 Dear Mr. Plotz, In conjunction with our building Grand Opening and the Arts & Crafts Festival, Le Bistro Cafe would like to sell coffee, rolls, french bread and croissants outside in front of our building. We would use one banquet size table only and a few chairs. Hours would be from 8 a.m. to 12 noon. We would provide for garbage. I understand the matter has to be brought before the City Council for approval. Please call if you have any questions or if I need to furnish you with any other information. Thank you for your consideration. Sincerely, ��%� Margie Mc re Le Bistro Staff Oli 5678910; . 2 T n i SE'p 1983 JR�� of � R OF GO S2�a�zzt�2° 218 North Main • Hutchinson, Minnesota 55350 • (612) 587 -5252 September 9, 1983 City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Regarding: Funding for the Band Concerts in 1984 and Tourism Advertising Band Concerts $ 2,000.00 Advertising $ 500.00 Total $ 2,500.00- Dear City Council Members, In 1983 we estimated that 4500 to 5000 people attended the eight Band Concerts that you supported and the Chamber organized for the community. This event has built each year as a pleasant, hometown, relaxed way to spend a quiet summer evening each week in Hutchinson. The audience is mixed in age so we must be appealing to a wide range of the community. The concerts cost a total of _$2,638.60 for the eight concerts. This is an increase of $800.00 over the first series five years ago. The problem is that even though our costs have have risen, our funding has remained the same. Of the. $1,500.00 you budgeted for concerts and promotion of the community, we dedicated $500.00 to the Tourism bro- chure Pioneerland and Tourism advertising which leaves only $1,000.00 to cover the cost of the concert series. we receive an additional funding help from area merchants associations and musicians unions that total $600.00 but we are left with a balance which is not covered. This year we cut the concert series from 10 concerts to 8 concerts and made one a community talent night, plus we attempted to raise some funds through a donation box which netted another $200.00. This system was difficult and we don't care to repeat it because of the image it places on the City and Chamber for "Free" concerts. We took a loss on the project this year and expect our costs to increase. In order to give our citizens a full series of summer relaxation, the Chamber of Come is willing to continue coordinating them and ask the City to increase the funding to $2,000.00 while keeping the promotion expense at $500.00 for a total of $2,500.00. This will give us the opportunity to cover our expenses next year and help you look good. We believe in quality and I'm sure you will agree that we need to keep a good positive event active in 1984. Thank you)' 7 Sind, „ j (� �3. Ice A. Coston, FScecutive ,Vice President ,Hutchinson -Area Chamber of Commerce /C/ I • TO ilH£R£3ig, Barbara 3n4ittrnherg has sPrvrd thr City mr11 as Brad librarian of the Rntrhinsnn 3iublir £ihrarg for thr .past nineteen (14) gears; 3DR£R£3i3, said Rarhara 3D4ittrnherg has srrard faithfully and diligrntlg giving of hrr time and talents toward thr Pnrirhmenf of thr (ritg, Non aN£?i£YOR£, BE 3U R£Sdrv£R Rv UB£ T3ffu cr(Dliw31 O£ ENE c3TU ZTEAC, drrp apprerialian is hrrehg rxprPsord to Barbara Uhittrn- hPrg for her afaremrnfinnrd srrnirrs and the gratitudr of Mutrhinsan and the ritiarns thPrenf is herrhg rxprPSSrd. Aduptrd bg the Critg Lrnunril this 13t4 dag of 5eptrmbrr, 1993. (Barg D. Vlate Titg Clerk /a -a-,, I #' 0 0 OPEN LETTER TO THE CITY COUNCIL AND MAYOR DE MEYER OF HUTCHINSON In the past few years Hutchinson has continually moved ahead as a model community and one in which any citizen should be proud to live. However, not all of the people in this fair city feel that they must live up to this image. In my letter I shall point out one case in particular. my cumplaint is aimed at one of the pruperties owned by Melvin Klockmann, located at 235 Fifth Avenue S.W. This house, once owned by Edna Reimer, was generally in good repair and the yard was well kept. It fit in with the rest of the neighborhood. Since Air. Klockmann has taken possession the estate, it has gradually turned into an eyesore. Upon inspection one will see that the grass is not often mowed, that trees have taken over the yard and surround the house. Overall, no true effort has been made to keep the place up to the standards set by the rest of the neighborhood. I appeal to you to take action against Mr. Klockmann, that is, to make him responsible for his property, as his neglect has a direct impact on the rest of the community. These are: safety (for the children in the area), health(stray and wild animalq are known to live on the property), and property value(every home seems to have a part in the total worth of a neighborhood). Thank you for considering this matter and I hope that we can all come to a resolution which will help to clean up our community and make it a better place for all to live. Sincerely, ���1213141g�6 o SEP 1983 �° Elsie Wegner Ln a RECE[VID o 227 5th Ave. S.W. N ti Hutchinson, MN \ <_ BY ti /D— 1—,. m ! 6 PETITION Against T;eElect of Pro -Derty on 235 Fifth Ave. S.W. Hutchinson, FN NAI -IE 1 2. 3. \� IvyO(SOVI 5. �✓ 6. l 7. 11 . j vu+ a 13 c�Q eR 12 13. 14 /Cr,rG(�-- �o��nle 15 L_,` rc 19.01 °rkCZjtt 2 0 .✓iy( 21.�YS 23. 7y 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 35. ADDRESS 3y0 ��' Are. Sr�J .�✓� - sf" �rr vu� avli 3y0 ��' Are. Sr�J .�✓� - sf" �rr vu� avli S w y L3 0 � 7 339 5t'-'-Au`— l 3 7 5 th t Vic; f, 6 uJ REGULAR COUNCIL MEETING WATER $ SEWER FUND *State Treasurer *State Treasurer *Minnesota Mutual Ins. Merle Meece HUTCH Fire $ Safety Hutch Sports Equipment Murphy Freight Lines Gridor Construction Hutch Warehouse Grocer Am. Payment Center Ag Systems Inc. Coast to Coast Commissioner of Revenue Curtin Scientific Crow River Press Inc. Farm $ Home Feed Rite Controls Floor Care Supply GTC Fitzloff Hardware G $ K Hutch Telephone Co. Hutch Utilities Hutch Wholesale Ind. School Dist. 423 Junker Sanitation Mn. Mutual Life INs. Marco Bus. Products Soc. Sec. PERA co. life ins. august %safety shoes inspections $ supplies roller freight charges estimate N14 Grocery distilled water $ apples 3 months box rental freight charges supplies August sales tax chemicals envelopes supplies chemicals can liners supplies supplies uniform rental telephone McLeod Co. Sanitary Landfill Mn. Valley Testing Nalco Chemical Quades RCM Schmeling Oil Co. Simonson Lbr. Co. Sorenson Farm Supply U.S. Postmaster Walker Process Corp. Water Products Co. GENERAL FUND *Commissioner of Revenue *Group Sales Dept. *Met Center *ICMA Retirement Corp. *State Treasurer *State Treasurer *Meeker County Court *Mn. Mutual Life Ins. *City of Litchfield *Radisson Arrowwood September 13, 1983 $ S67.72 320.36 44.02 10.00 24.00 26.40 33.00 15,433.00 7.04 47.00 2.80 13.12 361.74 289.86 136.50 32.82 1276.31 44.90 22.24 33.97 115.00 210.55 electricity & gas $ computer chg 13,165.29 supplies 61.47 gasoline 822'23 Aug. refuse charges 18,642.00 Sept. life ins. 44.02 service on typewriters 20.80 Aug. dumping charges 10.00 water testing 68.00 chemicals 7198.20 repairs 42.00 testing,prof. fees 3002.09 grease tubes 45.60 rental $ supplies 26.39 supplies 16.84 meter postage 700.00 supplies 1733.44 meter F, parts 210.89 $ 64,861.59 July arena sales tax $ 92.76 46 tickets for Seniors 368.00 30 tickets for circus 180.00 employer contribution 154.79 Soc. Sec. 5389.79 PERA 3962.93 conciliation court -runke 11.00 Aug. life insurance 500.83 League meeting dinner tickets 18.00 room reservation- K.Merrill 75.00 / /_a- , 1 -2- Gale Boelter % safety shoes 10.00 Duane Dascher % safety glasses 80.00 Mary Haugen skating institute 78.75 Orlin Henke intown mileage 30.00 Ron Kirchoff criminal justice seminar 82.80 Doug Meier %safety shoes 10.00 Frank Murphy overhaul engine 36.80 Cal Rice %safety glasses 80.00 Ken Withterman %safety shoes 10.00 Acme Wash Inc. car maintenance 68.00 Am. Hotel REgister Co. equipment 31.60 Beep Buffoon Clown Club 2 clowns 20.00 Carneys supplies 13.47 Central Prairie Railway Assn. support fees 500.00 Citizens State Bank Norwood equipment parts 105.35 Communication Auditors repairs 313.23 Commissioner of Transportation manuals 55.00 Doster Sales $ Service kit 48.30 General Indicator Corp. repairs 178.18 General Repair Service equipment parts 120.08 Heatwole Threshing Assn. log sawing 265.00 Hutchmobile 29 rides 16.90 LP Gas Equipment parts 6.47 Lundahls Catering city picnic 300 1192.50 Mn.Mun. Finance Officers Assn. reg. fees - Merrill 75.00 Natl Arbor Day Foundation dues 10.00 Popp Bros. Lbr. lumber sawed 279.80 Rick Plbg & Htg. service call 23.50 Robert Close Associates prof. fees SOO.00 Rockfort supplies 47.36 Shell 0i1Co. gasoline 140.81 State Treasurer membership fee 25.90 St. Croix Recreation Co. big toys 750.00 W.S. Darley Co. brush holer $ brushes 12.76 Carrs Tree Service tree & stump removal 3314.10 Albinson supplies 26.14 Allen Office Products supplies 63.60 Ag Systems Inc. repairs 42.88 Big Bear supplies 68.07 Brandon Tire repairs $ supplies 502.71 Brinkman STudio film $ pictures 102.90 Central Mn. Com. Inc. repairs 15.00 Crown River Vet Clinic boarding animals 176.00 Coast to Coast supplies 192.05 CocaCola city picnic 26.25 Chamber of Commerce secretary services 240.00 Copy Equipment Inc. supplies 217.54 Country Kitchen 3 meals 12.69 Co. Treasurer dl fees for county 145.50 Co. Treasurer 1/2 1983 assessing 9081.80 Culligan salt $ service 26.10 Condons Supply Co. supplies 320.64 Crow River Press letterhead 164.95 Division of Boiler Inspection licenses 16.00 Co. Recorder recording fees 15.00 Don Steicher Guns supplies 82.25 ff -3- Earl F. Anderson & Associates supplies 128.25 Bruce Ericson mileage 28.91 Family Rexall Drug supplies 175.65 Family Rexall Drug 49 binders 191.10 Farm $ Home supplies 278.91 Floor Care Supply cleaning supplies 153.80 Great Plains Supply supplies 119.91 -Fitzloff Hardware supplies 170.90 I3TC supplies 1073.33 Gopher Sign Co. signs 167.84 G $ K uniform rental 564.40 Home Bakery expenses 29.59 Hutch Com. Hospital Aug. laundry 14.85 Hutch Iron $ Metal iron 27.50 Hutch Utilities elec. & gas 9024.21 Hutch Wholesale Supply supplies 402.81 Ind. School Dist. 423 gasoline 5302.39 Ink Spots supplies 152.00 Jahnkes Red Owl supplies 97.28 Johnsons Super Value supplies 44.25 James De Meyer Sept. office exp. & League mtg. 317.40 Joes Sport Shop trophies & t shirts 1114.00 Kohesh rec. supplies 300.11 Krasen Plbg. supplies 27.56 L & P Supply Co. repairs $ equipment 643.79 Lamberts Hi Way Service car maintenance 3.00 Mn.Toro Inc. parts 287.58 Mankato Mobile Radio parts 54.80 Mo. Mutual Life Ins. Sept. life ins. 454.77 Hutchinson Telephone Co. phone service 2256.73 Johnson Super Value 3 cases pop 11.97 Marco Bus. Products service of typewriters 426.44 Meeker Washed Sand & Gravel rock & sand 247.76 Kenneth Merrill mileage 32.20 McGarvery Coffee Inc. police coffee 122.00 Northern State Supply supplies 73.88 Pitney Bowes meter rental 59.25 Plaza OK Hardware supplies 76.35 Gary Plotz Sept. intown mileage 150.00 Plowmans Inc. parts 111.06 Quades repairs 467.33 Rannow Electric elec. repairs 83.20 Road Machinery repairs 1140.70 Rockite Silo Inc. supplies 771.70 State Theatre office rental 325.00 Richard Waage 10 boxes 100.00 Schmeling Oil Co. grease 425.37 Simonson Lbr supplies 55.03 Sorenson Farm Supply supplies 25.75 Standard Printing copies 460.55 James Schaefer z Sept. $ prof. fees 3186.37 Uniforms Unlimited equipment 721.00 U.S. Postmaster postage for meter 700.00 Xerox Corp. paper,contract payment $ supplies 1116.01 Wesley Pharmacy coffee pot, pencil & leads 27.57 Browns Greenhouse trees 655.03 Pamida Inc. supplies 218.42 -4- Commissioner of Revenue Aug. arena Great Plains Supply Co. supplies Andys Mgfg. & Sales parts Mn.Academy of Prosecutions reg. fees Sec. State Bank parts James Weckman o gasoline 0 sales tax 22.50 201.43 269.00 1harles Jones 40.00 100.21 pumped 28.83 BONDS OF 1983 Moodys Investors Service mun. bond rating 1000.00 Ehlers $ Associates bond fees 12,930.00 Buffalo Bituminous est. #1 $ 2 47,188.24 Aero Asphalt est. #1 20,681.50 J.W. Hanson Construction Co. est. #1 896.80 Juul Contracting est. #2 13,987.51 Wm. Mueller F, Sons. est. #1 21,428.15 118.112.20 BONDS OF 1982 Ballou Construction Cc. slum seal 1R,9S4.76 Hi Wav As-halt Prod ^ct - Ins-. slur °y s -al '4,4'7.88 2 ?,3Q2.F4 1981 Parking Rev. Bonds Bennie Carlson contract payment 669.30 Hutch Utilities elec.plowman bldg. 60.81 1982 Tax Increment Bonds National City Bank of Mpls. interest $ service fee 7531.25 debt service Federal Revenue Sharing Mun. Utilities street lites 18,601.22 i • MUNICIPAL LIOUOR STORE Dept. of Revenue July sales tax 9373.11 Dept. of REvenue June sales tax 3455.52 City of Hutchinson payroll reimbursement 3895.26 Griggs Cooper 4 Co. wine 8 liquor 1789.40 Ed Phillips &Co. wine $ liquor 1268.42 Twin City Wine Co. wine $ liquor 1773.97 Junker Sanitation refuse charges 96.00 Northland Beverages mix 377.90 State Treasurer PERA 198.32 State Treasurer Soc. Sec. 490.84 State Treasurer Soc. Sec. City of Hutchinson payroll reimbursement 4044.60 Friendly Beverage Co. beer 1804.85 LennemannBeverage Inc. beer $ mix 20,455.95 Locher Bros. Dis. beer 13,277.95 Triple G. beer 15,483.90 Bernicks Pepsi Cola Bottling mix 90.00 Coca Cola Bottling mix 1,114.30 Hutch Utilities electricity 918.66 Hutchinson Telephone phone service 53.53 Floor Care Supply freight charges 2.50 Nationwide Papers Inc. grocery bags 208.69 Fronteer Directory Co. advertising 161.10 Allen Office Products case of tape 57.05 Quades bulbs 32.37 Electro Watchman quarterly charge 93.00 American Linen Supply Co. towels 17.20 Ink Spots reports 24.50 City of Hutchinson utilities 42.24 City of Hutchinson June insurance 917.26 City of Hutchinson transfer of funds 20,000.00 Ed Phillips & Sons wine $ liquor 2472.98 Griggs Cooper $ Co. wine & liquor 3131.92 Old Peoria Co. wine $ liquor 963.92 Twin City "wine Co. wine & liquor 2296.27 �-'(a u .v C 93031•x` ell STATE OF MINNESOTA c, DEPARTMENT OF REVENUE CENTENNIAL OFFICE BUILDING SAINT PAUL, MINNESOTA 55145 PHONE: (612) 296 -2286 August 25, 1983 Mr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Mr. Kenneth B. Merrill City Accountant City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Gentlemen: The Department of Revenue grants 1984 property tax levy certifica FOR YOUR INFORMATION QJ I est to extend the date of your n from October 10 to November 30, 1983. Although the extension of time has be or setting the property tax levy in 1983, it is hoped that the city of Hutchinson will in future years be able to determine its levy at the time specified by law. Only a timely filing of levies by all units of government will allow the county to have the time to prepare and mail tax statements in January as they are required to do. V y truly yours, de o m e F. 5ilkey, Assistant D Local Government Aids and Analysis Division JFS:ah cc: Edward Ide McLeod County Auditor AN EQUAL OPPORTUNITY EMPLOYER - (612) 587 -5151 eiry 0 1, UTCJ i[,1S0Pv 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 30, 1983 Mr. Marlin Torgerson 145 -1st Avenue S.E. Hutchinson, MN 55350 RE: Project 83 -01 -19 Sidewalk Improvements City Parcel No. 06- 116 -29 -03 -0160 County Parcel No. 0046 Dear Mr. Torgerson: FOR YOUR INFORMATION According to our records, the June 1st request form you returned indicated you would complete your sidewalk repair by August 1, 1983. A field check has been made and we find this has not been done. Your above- referenced commercial property is in the "Sidewalk Improvement District" and a Public Hearing for said improvement was held earlier this year. If said work is not completed by September 15, 1983, the City will have the sidewalk repair made and bill you accordingly. If you have any questions, please contact me. For your reference, a copy of the June lst form is attached. Respectfully, CITY OF HUTCHINSON ��v -per Marlow V. Priebe Director of Engineering MVP /pv attachment cc: /City Council Cal Rice I -- (612) 587 -5151 CI - Y OF EIUc "�� f! /wlSQN 37141ASHINGIONAVEWE WEST HUTCHINSON MINN. 55350 June 1st, 1983 Marlin D. & R. Torberson 145 -1st Ave. S.E. Hutchinson, MN 55350 RE: Project 83 -01 -19 Sidewalk Improvements City Parcel No. 06- 116 -29 -03 -0160 County Parcel No. 0046 Dear Property Owner: According to our recent survey, you have 438.3 square feet of sidewalk in need of replacement. Based on contract prices, you estimated assessment cost for said repair is $911.66. Inasmuch as, your replacement is a small area, you may desire to contract for completion of the work directly with a local contractor. This is your option, however, for the City to maintain a reasonable completion schedule on this project, we request you return this form, signed, by June 15, 1983, in the enclosed, self- addressed envelope. If this form is not returned by said date, the sidewalk replacement for your property will be completed by the City's Contractor. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering MVPlpv cc: Cal Rice enclosure _ I desire to have the work completed by the City's Contractor. desire to contract the work directly and will have it done by August 1st, 1983• ^ S ♦ e -10 KUNARD A KAKELDEY, CHARTERED ATTORNEYS AT LAW a" 100 PROFESSIONAL BUILDING P.O. BOX 134 MANKATO, MINNESOTA 56001 FOR YOUR INFORMATION Martin R. Kunard k4p`(hone(507) 387 -4122 Richard H. Kakeldey August 29, 1983 e P Mapleton Office 524 -3812 Mr. Homer Pitman J f �✓ /.v Zoning Administrator 1 ` City of Hutchinson (/l' 1 . Hutchinson, MN 55350 RE: our File 83 -2150 Dale 3 Ruth Miller vs. Robert Gehlen and Arlys Goebel (Dog Kennel) Dear Mr. Pitman: It is my understanding that you issued a building permit to Robert Gehlen and Arlys Goebel on property owned by Arlys Goebel at 574 Madson, Hutchinson, Minnesota. Will you please send me a copy of the building permit. I understand that the property is zoned R -1. Will you also please send me a copy of the Hutchinson Zoning Ordinance defining the permitted uses in R -1 zoned property. Please bill me for any expenses. Thanks. 137(EFT1 Very truly yours, KUNARD 6 KAKELDEY, CHARTERED Marlin R. Kunard PLEASE REPLY TO P.O. BOX 134, MANKATO, MN 56001 0 0 MINUTES Recreation Subcommittee September 1, 1983 FOR YOUR INFORMATION The Recreation Subcommittee of the Public Facilities Task Force met at 12 o'clock noon on September 1, 1983, in the downstairs conference room at Citizens Bank. Members present were: Don Hoffman, Chairman, Ron Jonas, Kathy McGraw, Buzz Burich, Wayne Kasich, Roger Denton, Dr. George Gordon and John McRaith (for Bruce Ericson). Also present were John Korngeibel and Jim Haugen of Korngeibel Architects. Jim Haugen presented the revised plan for a recreation facility along with a breakdown of costs for the various segments of the plan. Segment A is a 14,400 square foot fieldhouse. Segment B is offices, o y, racketball courts, locker -room, weight room, meeting room, and general storage totaling 13,602 square feet. Segment C is a future pool structure. (See attached for dimensions and costs.) There was discussion of the proposal, of its costs, and of private and public funding methods. Material showing costs and revenues at an indoor pool at New Ulm was reviewed. It was requested that Bruce Ericson provide revenue and expense estimates for a recreation facility at the next meeting. A motion was made by Roger Denton to recommend to the City Council that Segments A and B, with the design as presently laid out, and located at the Arena site, at a cost of from $1,000,000 to $1,300,000, less approximately $200,000 Armory funds, be presented as a bond issue. The motion was seconded by Kathy McGraw and carried unanimously. The next meeting will be of the entire Task Force at an early date to be set by the Task Force Chairman, Dick Burgart. Meeting adjourned at 1:00 p.m. hms Korngiebel Architects RECREATION FACILITY :!l::u ::><:1:1171111P1 -v cyncmvoi �t fIELDHOUSE (96' X 150') 14,400 S.F. 2 Full size 5D'X85' Basketball Courts (4 3 -'X60' Volleyball Courts 2 Full Tennis Courts With 30' head room. RACKETBALL - (3) 201X40' Courts WEIGHT ROOM - 221X20' = 440 S.F. LOCKER ROOM - Man h Women @ 30'X60' each MEETING R00M - With kitchen and storage (28'X60' = 1680 S.F.) 1 PARK d RECREATION OFFICES (241X46' = 1104 S.F.) 3 Private offices (10X12) 1 Conference (16X24) 1 Reception (12X30 PARK & RECREATIONAL GENERAL STORAGE = 700 S.F. t PUBLIC LOBBY - (32'X46' -= 1472 S.F.) FUTURE POOL - (100'X132' = 13,200 S.F.) PROPOSED COST BREAKDOWN POOL h EQUIPMENT FINISH FLOORING ® FIELDHOUSE - $3.50 /5.F. _ $50,400.00 RACKETBALL COURT - $10,000 per Court f $30,000.00 1 LOW HIGH A-FIELDMOUSE - 14,400 S.F. ($35440/5.F.) $432,OOO $5767000 J- OFFICES, RACKETBALL, LOCKERS, ETC. 13,602,.S.F. ($35445/5.F.) $4767070 $612,090 aFUTURE POOL STRUCTURE 13,200 S.F. ($30440 /S.F.) $396,000 $528,000 POOL h EQUIPMENT FINISH FLOORING ® FIELDHOUSE - $3.50 /5.F. _ $50,400.00 RACKETBALL COURT - $10,000 per Court f $30,000.00 1 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: September 9, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Sidewalk on Ivy Lane FOR YOUR INFORMATION We sent a letter to each of the eight (8) property owners with a request to returna signed copy. The response; has been as follows: 5 - Yes 1 - No 1 - Letter returned, present address unknown 1 - No return Based on the above, I assume, we will include this in our 1984 Program. Marlow V. Priebe Director of Engineering MVP/PV Y August 29, 1983 MUNICIPAL NURSING HOME North High Drive Hutchinson, Minnesota 55350 Phone (612) 587 -4919 x/31 -1234 t� G. PUG19g3 James Deieyer, liayor City Council ' "embers City of Hutchinson FOR YOUR INFORMATION Hutchinson, Ninnesota 55350 I would like to request funds from Federal Revenue sharing to air condition the halls, dininc areas and the kitchen at BURNS %IhNOR. The cost estimates from the preliminary study by Patch Erie',<son P:adson hTatten, Architects and Planners, is £114,950.00. Reimbursement for nursing homes has been drastically cut by the State legislation. It is not possible to provide air conditioning for BURNS , 'JOR with out community assistance. Thank. you. Sincerely, /' a--e�i- I.lavis J. Geier Administrator cc: James De:;eyer, ,'ayor Mike Carls, Burns 11anor Council Representative (612) 587 -5151 ',vvrcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 01) C) TO: Gary Plotz, City Administrator �yo/f 6 `0 FROM: Bruce Ericson, Parks & Recreation Director DATE: August 24, 1983 SUBJECT: Weed Cutting FOR YOUR INFORMATION June Redman called today concerned about two lots which were owned by Gustavus Adolphus College located at the corner of Harrington and Clinton Avenue. She questioned two things 1. Whether or not we cut the lot. 2. She claimed one of the lots was owned by Brian Baysinger. A weed notice was sent to the owners of these lots on June 8, 1983. Their notice was picked up on June 10, 1983. The notice states that they have five days to cut their lots, from the date they received their notice. 12 days later,on June 22, 1983 the lots were still in violation of the ordinance, and we cut the lots on that day. According to our records, Brian Baysinger did not take over owner- ship until July 15, 1983. klm Ll Swanke Motors, Inc. 145 Washington Ave. E. Hutchinson, Minnesota 55350 587 -4999 August 25, 1983 Junker Sanitation Stillwater, MN 55382 Gentlemen: FOR YOUR INFORMATION Too often we the public do not take time to thank a company for a job well done. We are eager to complain, but slow to provide thanks. I want you to know that on August 19, 1983, our garbage was set out for collection early in the morning. A strong wind came up prior to the arrival of the dumpster. This, of course, scattered the garbage over a wide area of our yard. I'm pleased to note that your man took the time to not only empty the garbage but to pick up most of the debris and proceed on his daily route. Whoever was responsible for this, my thanks; and may future customers provide thanks for a job well done. Sincerely, James A. Swanke President JAS:imk ccV,6ty Council Hutchinson, MN oinsMaat� Po�+n..c • • MINUTES FOR YOUR INFORMATION FIRE DEPARTMENT - REGULAR MEETING AUGUST 1, 1983 Chief Henke brought the regular meeting to order at 8:15 P.M. Roll call was taken with the minutes of the July meeting approved, amended as follows: Officer's Minutes, July 18, 1983 - Mike Monge showed the other officers dress bars he thought would look nice on our uniforms. (Example: CAPT. bars and 231 bars. He was referred to the uniform committee. Dale McClain brought up department rings again and will check to see if he can get a drawing of a sample ring. Jon Burks from the uniform committee stated we needed more new badges. Larry Thompson motioned and Dick Popp seconded to buy six new badges. The motion carried. Myron Johnson presented Clint Gruett with a plaque from the Hutchinson Safety Council. The following bills and runs were ordered paid from their proper accounts: City Budoet General Account ZEB MEDICAL SERVICES $ 34.30 HOME BAKERY ` `13.45 COAST TO COAST 11.80 HAGER JEWELRY 5.00 SNYDER DRUG 16.06 CLINT GRUETT 15.00 INK SPOTS 26.00 HARLAND EMANS 36.25 COAST TO COAST 13.90 LESTER PRAIRIE FD 30.00 RUTZ PLBG. & HTG 46.00 CITIZENS BANK 24.88 HUTCH FIRE & SAFETY 26.00 ORLIN HENKE 13.52 JOHN REYNOLDS 22.50 RURAL ACCOUNT ORLIN HENKE 29.00 HARLAND EMANS 23.75 CITY OF HUTCH 840.00 Runs: 7/14 Karen Susdorf 7/16 Brinkmeier 7/18 Oliver Wing 7/18 Drill 7/19 Weather Watch 7/26 John Miller 7/30 Hutch Cold Storage 8/1 Drill John Reynolds was asked to get some first aid classes set up. f Chief Henke explained that at the officers meeting whether it was within I f our limits to alter the motion in June to buy radios. After some discussion, 111 Jim Brodd made a motion to buy two portable radios and a Converter - Com Power Amplifier at $783. Motion passed. Fire Department Minutes - August 1, 1983 Page 2 Dick Popp announced upcoming schools - September 10 -11, Montevideo Sectional; October 8 -9, New Ulm Sectional. Larry Thompson recommended a procedure to eleviate the problem with the motion for radios. He suggested that the officers discuss if and what to buy and then bring their recommendations to the department for final approval. Gary Henke made a motion to have the secretary contact the retired members about the September 18th hog roast. The motion was seconded and carried. Chief Henke brought up a request from Lloyd Schlueter for Fire Department backing of his views about converting the old bass pond in to a swimming pool. it was decided not to back him as a group. The meeting was adjourned at 9:13 P.M. Randy Redman Secretary fI L 0 0 MINUTES FIRE DEPARTMENT - OFFICERS' MEETING MONDAY, AUGUST 8, 1983 FOR YOUR INFORMATION Chief Henke brought the meeting to order at 9 :57 P.M. The first meeting of the Centennial Committee was held tonight and Chief Henke read the minutes from that meeting. He asked that, when called upon, everyone should contribute. Everybody was reminded to start the pump on 238 before leaving the station. Wes Greve went to a school on electricity and recommended that we have a drill on that subject soon. Dary talked to Clint on splitting the platform on 231 and putting hinges on it. John Reynolds showed some photos of chemical suits. Clint bought 6 quartz lights at `:;30.00 a piece. Clint asked everyone that has extra batteries in their chargers to bring them to him so those who need them can get them. Chief Henke said that the East parking lot will be tarred in the near future. The meeting was adjourned at 10:57 P.M. Randy Redman Secretary CROW RIV R R3GIOIIAL LIBRARY BOARD August 8, 1983 FOR YOUR INFORMATION Present: Dorothy Hinseth, Sunburg Representing: Kandiyohi County Jayne Hebrink, Renville It Kandiyohi County Melvin Dose, Glencoe at McLeod County Lilah Buhr, Steuart It McLeod County Steven George, Darwin " Meeker County Jeanne Lundstrom, Cosmos " Meeker County Dallas Lundstrum, Bird Island " Bird Island Lionel Barker, Glencoe " Glencoe Albert Linde, Hutchinson " Hutchinson Delores Condon, Litchfield " Litchfield Linda Ulrich, Renville " Renville Jeanette Buchanan, Willmar " Willmar Burton Sundberg, Director, CRRL Kathy Matson, Assistant Director, CRRL Absent: Orlynn Mankell, New London* Representing: Kandiyohi County Jean Stranberg, Atwater It Kandiyohi County Kathleen,Kubasch, `i7insted* " McLeod County Ellen Moench, Eden Valley* " Meeker County John Horrocks, Hutchinson* " Hutchinson Jody Cronk, Litchfield " Litchfield LeRoy Sanders, Willmar* it Willmar Sam Malone, Willmar* " Willmar * Excused absence In the absence of both the chairman and vice - chairman, Hebrink was elected to preside over the meeting. Barker/Buchanan moved that Hebrink be. nominated. Carried. Buhr / Buchanan moved that he receive a unanimous vote. Carried. The Cro:r River _Regional Library Board met at the Chippewa County Library, Montevideo, on Monday, August 8. Acting chairman Hebrink called the meeting to order at 7:30 p.m. Ulrich/Lundstrom moved to approve the minutes of the July meeting. Carried. In the absence of the treasurer, approval of the treasurer's report was tabled until the September meeting. Director's report: a. The statistical report showed no drop in requests during July. b. Clippings were passed around. c. Forty -eight people visited the Duluth Public Library, the only fully- automated library in ;Minnesota, on July 28. d. The book sale at Willmar on July 20 netted 8200. e. Ten library branches now have copies of the We -,tern Plains microfiche. £. The first joint staff meeting for the merged CRAfP system will be August 25. Buhr /Ulrich moved that the bills be paid. Carried. Corruttee and project updates: a. Three boards -- Meeker County, Litchfield, and Kandiyohi County- -have approved the merger agreement subjeciito changing the initial membership to one year. This change Will have to be approved by the combined boards. b. L°,CA Title II - Bill Asp, OPLIC, has urged all interested governing bodies who have firm plans for new construction should apply for grants. Hutchinson should do so by October 1. Communications: a. The Public Library Newsletter has articles on the IIT /CR, merger, and the Ortonville and Canby libraries. b. MIA membership cards, newsletters, and directories were distributed. c. CRBL has ordered 40 directional signs. So far, no approval has been received for display on state or federal highways. Unfinished business: Sundberg, George, and Moench met with the meeker County Board commissioners to ask them to restore the $2500 cut in the 1983 payment. This was defeated by a 1 -3 vote. The commissioners indicated, however, that they would be open to approval of the 1984 request. Sundberg listed proposed cuts which will be visible and will hurt library service. Seventy percent or $1750 will be made up by closing the branches at Cosmos, Dassel, and Grove City for 2 weeks; closing the Litchfield Library for 2 Saturdays; and not honoring interlibrary requests for 1 month. Thirty percent or $750 will be made up by cutting new books for branches for 1 month and one - fourth of the allocations for Litchfi= Library for 1 month. George/Buhr moved to accept these proposed cuts with September as the best time. The staff will take care of the publicity. Carried.* Mileage reports were filed. The meeting was adjourned at 8:15 p.m. Lilah Buhr Secretary * The Bookmobile service is also going to be discontinued for two weeks in Meeker County. I discovered, with the new fall schedule, that this can be done without drastically disrupting the scheduling elsehwere. Please see attached sheet for a summary of the service reductions in Meeker County. BLS 0 • (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 8, 1983 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL COORDINATOR *', .FO�yO� �9T10 RE: EMPLOYMENT THROUGH HEED ACT ( "Minnesota Emergency Employment Development ") The City of Hutchinson is eligible to participate in the Minnesota Emergency Employment Development program (MEED) which was established by the State Legislature to assist long term unemployed persons. The program is administered through Region 6E and; the local Job Service and CETA offices. We will be able to employ 4 or 5 individuals at no cost to the City. Each individual may work for 6 months at $4 per hour. There is an additional allowance of $.25 per hour to cover workers compensation insurance costs. After the 6 month employment ends, there is no further obligation for continued employment or for unemployment costs. Job assignments will begin to be made during September. Several departments will be able to make good use of this additional maintenance labor during the fall and winter months, as a supplement to our usual Work -Study and CETA assistance. Department heads have requested workers in the following areas: Street Mechanic's Assistant (1) Wastewater Maintenance Laborer /Driver (1) Parks Park /Tree Maintenance (1) Arena Maintenance Laborer (1 or 2) The program has been in effect throughout the state for some time and has received some publicity locally. It should be noted that private employers may participate also, but at terms less advantageous than those for public employers. This is for your information. copy: Ralph Neumann Bruce Ericson Ken Merrill 90NEERLAND LIBRARY SYSTEM BOAR August 8, 1983 FOR YOUR INFORMATION Present: James Phalen, Graceville Representing: Big Stone County Steve Boehlke, Montevideo ^ Chippewa County Bob Lundborg, Milan Chippewa County Wayne Hebrink, Renville ^ Kandiyohi County Dorothy Hinseth, Sunburg " Kandiyohi County Lilah Buhr, Stewart - " McLeod County Melvin Dose, Glencoe " McLeod County Steven George, Darwin Meeker County Jeanne Lundstrom, Cosmos ^ Meeker County Sue Nelson, Benson ^ Benson Dallas Lundstrum, Bird Island Bird Island Phil Gulstad, Dawson Dawson Lionel Barker, Glencoe Glencoe Rod Gaffney, Graceville ^ Graceville Albert Linde, Hutchinson " Hutchinson Shirley Schutt, Kerkhoven Kerkhoven Delores Condon, Litchfield Litchfield Anne Maguire, Madison " Madison Gladys Nelson, Ortonville Ortonville Linda Ulrich, Renville " Renville Jeanette Buchanan, Willmar Willmar Burton Sundberg, Director - Kathy Matson, Associate Director Bob Boese, Associate Director - - -- . Mabel Weis, Bird Island Librarian David Lauritsen, Montevideo Librarian Absent: Stan Jacobson, Granite Falls Representing: Chippewa County Orlynn Mankell, New London Kandiyohi County Jean Stranberg, Atwater Kandiyohi County Kathleen Kubasch, Winsted McLeod County Ellen Moench, Eden Valley Meeker County Curtis Johnson, Appleton Appleton - John Horrocks, Hutchinson _ Hutchinson Jody Cronk, Litchfield Litchfield Sam Malone, Willmar Willmar LeRoy Sanders, Willmar Willmar The meeting was called to order by Vice -Chair Phil Gulstad. It was the consensus of the Board that adjournment be at 9:30 p.m. Approval of June 7 minutes -- Buchanan/George moved minutes be approved as distributed. Carried. It was noted that the letter thanking Senator Kamrath for his support in securing the special incentive grants for the new system was sent. Finance Report -- None Director's Report -- The three on the administrative team will be sharing in certain administrative functions such as: Personnel Policies (Bob) Public services (Kathy) General Administration & Financial (Burton) Materials Acquisition & Cataloging (Bob) ( Materials Control & ILL (Kathy) I Board Meetings (Burton) Ilt Automation (Bob) Statistics (Kathy) Each will also continue to supervise directly all staff and library services in a specified geographic area: Mr. Boese -- former WPLS area Ms. Matson -- 12 branches in former CRRL area Mr. Sundberg -- Agency libraries in former CRRL area Headquarters of the system Approval of bills -- None Committee Reports: a. Bylaws -- Jeanette Buchanan, a member of the Bylaws Committee presented the proposed _ Bylaws: Article I -- Section 1 -- No changes Section 2 -- George /Boehlke moved that "free" be inserted on second to last line of the section after "... complex society.'Free access to this information" Carried. Article 2 -- No changes Article 3 -- No changes Article 4 -- No changes Article 5 -- Section 1 -- Lundborg/Ulrich moved that "The chair shall appoint the other two trustees to the Executive Board" be inserted after line 4 "...not represented by an officer. The chair shall appoint..." Carried. Section 2 -- No changes Section 3 -- George /Nelson moved that second line be changed to read "five trustees appointed by the chair, one of whom shall be chosen from the Executive Committee." Carried. Section 4 -- No changes Section 5 -- No changes Article 6 -- Section 1 -- No changes Section 2 -- No changes Section 3 -- No changes Section 4 -- Nelson/Buhr moved to change to: "through the director review various physical and building needs to see that they meet the requirements of the total library program." Carried. Section 5 -- No changes Section 6 -- No changes Article 7 -- George/Buhr moved the following change in line 3: "...the director shall be held responsible for the care of the system's equipment, for the employment..." Carried. Articles 8 & 9 -- No changes Gaffney /Lundstrum moved the Bylaws be accepted as presented with the above changes. Carried. b. Finance -- Mr. Sundberg reported he had met with the Meeker County Commissioners and will be meeting with. the Willmar City Council regarding the revised proposed budget attached. The new system will be receiving more state aid than anticipated, which is reflected in the proposed revision dated 7/18/83. Revisions in part of the budget had to be made due to the new valuation figures from the state. It was also noted expenditures were increased from the first budget with the additional costs for cataloging and the proposed Mail -a -Book service which will be available on a selective basis throughout the system. Copies of the revised budget for 1984 and a chart showing formula based costs for each governing unit were distributed and reviewed. Linde /Hebrink moved acceptance of the revised (7/18/83) budget for 1984 and the chart of the formula based costs for each governing unit. Carried. It being after 9:30, it was felt some agenda items could be tabled until the September meeting. Buhr /Gaffney moved that the Personnel Committee, operational Policies Committee, and SAMMIE reports be tabled until the September meeting. Carried. I( Communications: a. The state has approved our first quarter payment and it will be received sometime 111 in August. -3- Unfinished Business: a. Name -- Suggestions for names were presented and a written ballot was taken with _ a majority voting for "Pioneerland." Lundstrom/Dose moved the new system name be "Pioneerland Library System." Carried. New Business: a. Change in contract wording -- three governing units requested a change in the termination procedure from three years to one year. This will not jeopardize state aid, etc. Nelson /Lundstrom moved that (IV. Termination. 1. Procedures): three years on line two both be changed to one year. Carried. b. General Research Contract -- WPLS has had a contract with General Research for the past four years for the production of the COM catalog, etc. It was felt the new system would financially benefit from our continuing with the current WPLS contract for the remaining Ill years. George/Barker moved that Pioneerland Library System approve the continuation of the contract between WPLS and General Research for the next III years for producing a COM catalog for the system. Carried. c. Policy regarding island cities -- Buchanan/Ulrich moved this item be tabled until September. d. Bank depository for Pioneerland Library System -- Boehlke /Gaffney moved that the First American Bank & Trust Company of Willmar be the Pioneerland Library System depository. The next meeting will be held September 12 in Willmar. The CRRL and WPLS board meetings will be at 7:00 p.m. with the Pioneerland Library System board meeting at 8 p.m. Buhr /Ulrich moved adjournment of meeting. Carried. Jeanette Buchanan Secretary 0 HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION BOARD OF DIRECTORS MEETING SEPTEMBER 7, 1983 Directors Present: POP yp4 /olk Others Present: Ron McGraw, President Clarice Coston, Chamber Buzz Burich Gary Plotz, City Arthur Cooper Lyle Koehler, Committee Chmn. Roger Stearns, Committee Chmn. Directors Absent: Carol Haukos, Committee Chmn. Chad Piehl, Secretary Hazel Sitz, City Don Glas President McGraw called the meeting to order at 7:30 a.m. The three committee chairmen gave brief reports on the status of their activities. This is in preparation for presentation of annual reports to the membership as a whole and to the City Council at the Annual Meeting on September 22. A review was made of 1983 expenditures to date. Bills were reviewed to be paid from 1983 appropriation in the City budget. A motion was made by Buzz Burich to authorize submittal of the bills as summarized in the September 6 memo (attached) and approve payment. Motion was seconded by Art Cooper and carried unanimously. The proposed Community Development budget for 1984 was reviewed. The budget proposal will be presented in detail to the City Council at the September 22 Annual Meeting. A proposed job description will be developed and reviewied by the directors prior to the Annual Meeting. The job description would be for a part time director of economic development whose duties could be combined with those of a Central Prairie Railway Association coordinator. The proposed position and its description will be included in the explanation of the 1984 budget request.on September 22. Detail of the 1983 expenditures will also be included at the meeting. Meeting adjourned at 8:30 a.m. hms 0 Hutchinson Community Development Corporation Date: Sept. 6, 1983 List of Invoices Submitted to the City of Hutchinson for Payment 1. Abbott Electronics, Inc. 355.60 1 19" TV - 1984 Model 310.00 1 VCR -TV Stand 45.60= 355.60 2. Close Associates 500.00 Last Payment of Downtown Development Workbook project - U of MN student project in Arcbetichural studies 3. Standard Printing 460.55 Printing on Downtown Development Workbook 4. Family Rexall,Drug Office Supplies 191.10 jj � I A,Jd rr 6 �,�e. 1,507.25 �e 2ef4rh� u 4 � .7y0.00 �PonF.�UN �rdf'�E _ £'850° •�"'{ Expect another bp g on t printing of the Expanded Community Profile for approximate y $ 885.00 nom the Crow River Press once it has been approved by the partment of Economic Development. There will also be an invoice for typing services from the Hutchinson Area Chamber of Commerce. (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Direct4� DATE: September 9, 1983 SUBJECT: Recommendations from the Park Board t o o N N At our September meeting of the Parks & Recreation Board meeting, the Board considered two items which should be brought to the council's attention: 1. The Board recommended to submit the proposed 1984 budget as presented with one exception- that the concessions at Roberts Park be moved to the Rec- reation budget. 2. The board considered enlarging the membership of the Parks & Recreation Board from seven to nine members; but recommended that this not be done, and the board remain as is with seven members. klm 410 West 5th Street Willmar, MN 56201 Phone No. 612/235 -3762 Burton L. Sundberg, Director Kathy Matson,illsiataotIi30010r Associate Director Robert Boese, Associate Director PIONEERLAND LIBRARY SYSTEM Treasurer's Report August 1983 . Sue Nelson, Treasurer Balance August 1, 1983 . . . . . . . . . . . . . . $ 00.00 RECEIPTS: State Continuing Aid . . . . . . . . . . $42,000.00 State Implementation Grant . . . . . . . 24,000.00 Interest earned in August . . . . . . . 218.34 Total receipts . . . . . . . . . . . . . . . . - - 66,218.34 Total receipts & balance . . . . . . . . . . . . . . . . . . 66,218.34 DISBURSEMENTS: . . . . . . . . . . . . . . . . . . . . . . . . . . 00.00 Balance August 31, 1983 . . . . . . . . . . . $66,218.34 CHECKS TO BE ISSUED IN SEPTEMBER, 1983 Date Check# Payee 9/13/83 cc:01 crow River Regional Library (73.68) $30,912.00 9/13/83 cc:02 Western Plains Library System (26.48) 11,088.00 $42,000.00 0 6 r CROW RIVER REGIONAL LIBRAR August 1983 Treasurer's Report LeRoy Sanders, Treasurer INCOME THIS MONTH YEAR TO DATE BUDGET Balance (Super Now Account) $77,606.06 $ 51,011.08 $ Receipts: State /Federal Aid Kandiyohi County Meeker County McLeod County McLeod County (1982 Receivable) Willmar Litchfield Hutchinson Glencoe Bird Island Renville Petty Cash Gifts (Inludes Glencoe Friends) Interest Other SMAHC Grant Total-Receipts: From 1982 Budget TOTAL RECEIPTS & BALANCE: CCBRARY- PERSONAL SERVICES SALARIES -HO SP TA-L MEDICAL IN SURAN PERA AND SOCIAL SECURITY ACCT GROUP... .00 43,161.00 110,000.00 .00 60,359.25 8o,479 -oC 67.24% 34,179.00 53,778.0( 3,784.99 29,351.96 57,661.0( 2,314.04 832.24 -0- 29,000.00 49,384-50 65,846.0( 67.83 24,699.75 32,933.0( 8.634.44 34,563.75 46,085.0( PAMPHLETS 15,825 -75 21,101.0( 1,6o5.25 4,815.75 6,421.0( AU013 VISUAL 5,24o.25 6,987.0( 2,318.48 18,967.18 25,000.01 16o.00 8,olo.63 -0- 496.83 2,76o.5o 3,000.0( 33.80 313.07 -0- 322.36 96o.00 96o.0 $ 8,399.35 $333,424.58 $510,251.0( 286.47 95.49% 8,431.0+ $86,005.41 $384,435.66 $518,682.0, MTO YTO Y OF EXP CURRENT - EXPENDITURES - EXPENDITURES -TO EST - - - -- BUDGET—— ACCT GROUP... .00 .00 .00% .00 28,375.64_ 225,161.52 67.24% 334.658.00 -- 1.5611. -22 11,713.3 78.092 T5.000.00 2,314.04 .20,087.18 69.27% 29,000.00 ACCT GROUP... 32,257.90 256,962.06 67.83 378,858 -00 MATER I-ALS BOOKS - ADULT 1.440.10 18,435.99 43.17% 42,703.00 BOOKS - CHILDREN 94.44 4.270.95 35.59% 12.000.00 P ERTOCI GALS 6,787.51 8.634.44 86.34% 1J.000. 00 PAMPHLETS .OD 101.00 50.50% 200.00 AU013 VISUAL - 4,961.00 5.068.81 168.96% 3,ODO.OD PAINTINGS .00 .00 .00% .00 BINDING .00 322.36 53.73% 600.00 HICROFJRMS - .00 286.47 95.49% 300.00 " "- -- - - -- ACCT GROUP... 13.283.05 37.120.02 53.95% 68,803.00 MAINTENANCE CUSTJDIAL SUPPLIES AND SERVICES 125.10 702.60 79.54% 890.00 - TELEPHONE C -TERNI NAL 431.91 3.159.82 63.20% 5.000.00 VEHICLE OPERATION - INCL INS. 692.61 7,775.57 70.69% 11,000.00 ACCT GROUP... 1.249.62 11.637.9968.95% 16,680.00 SUPPLIES E PRINTINS 1,074.45 8.661.52 78.74% 11.000.00 PROMOTING AND PROGQAMMING .00 276.10 27.61% 11000.00_ POSTAG3 456.37 3.745.83 _ 74 -92% 5.000.00 MILEAGE AND MEETINGS 399.58 51101.90 102.04% 51000.00 MEMBERSHIPS .00 .00 .00% 400.00 INSURANCE _ _ - .00 545.25 12.12% 4.500.00 EQUIPMENT RENTAL 950.58 7,913.97 71.95% 11.000.00 AUDITING SERVICES .00 1,060.00 111.58% 950.00 _ BD oKEEPI N SERVICES 225.00 1.800.00 66.67% 2.700.00 COM CATALOG .00 .00 .00% 5.000.00 ACCT GROUP... 3.105.98 29.104.57 6_2.52% 46._5_50.00_ CAPITAL OUTLAY EQUIPMENT .00 1.208.40 30.21% 4.000.00 BRANCH AMOTIZATION FUND .00 .00 .00% 700.00 -� VEHICLE AHORTIZAT f7N FUND .00 X93.00 �19.53t 1.500.00 SAVIN COPIER .00 .00 .00% .00 ACCT GROUP... .00 3.001.40 -_ 48.41% _ -_ 61200.00 SPECT GRANTS. -- AU_ -_.- SHAHC GRANT, 1982 .00 191.51 44.43% 431.00 SHAHC SRANT, 1983 .00 .00 .00% 960.00 _ _ G�ENCOE- FRIENDS, 1983 _ .00 38.02 .50% _ 7x650.59 - ACCT GROUP... .00 229.53 2.54% 9,041.59 ORG. TOTAL... 49,896.55 338,055.57 64.23% 526.332.59 Correction from Regular Account Voided Check Investments redeemed Investments purchased Ending cash balance' $36,108.86 '(Including Amortization Fiends of $42,656.52) $(1.00) $45.0o $72,192.66 $82,507.89 $36,1o8.86