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cp08-23-1983 c
H (ITCH I NS ON '' CITY CALENDAR 0 WEEK OF August 21 To August 27 0933.` WEDNESDAY -24- C I T Y P I C N I C a 3 l/ I z SUNDAY -21- THURSDAY -25- MONDAY -22- Noon - Safety Council Meeting at Fire Station 7i j I, j 8:00 P.M. - Continued Hearing for Airport Zoning Board at City Hall FRIDAY -26- VACATIONS: TUESDAY -23- 7:30 P.M. - City Council Mee at City Hall DICK NA(N - August 22 -26 SATURDAY -27- 1 • • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 23, 1983 �. Call to Order - 7:30 P.M. v`. Invocation - Reverend James P. Lauer - Peace Lutheran Church J3. Consideration of Minutes - Bid Opening of August 9, 1983 and Regular Meeting of August 9, 1983 Action - Motion to approve - Motion to approve as amended ,4. Public Hearing None 5. Communications Requests and Petitions ✓(a) Discussion of Interest In Minnesota Main Street Informational Workshop Action - v(b) Consideration of Request by Chamber of Commerce to Use City Truck for Annual Fall Clean-Up On September 24, 1983 Action - Motion to approve - Motion to reject b-- q 6. Resolutions and Ordinances ,,(a) Ordinance No. 16/83 - An Ordinance Regulating the Parking of Motor Vehicles and Other Vehicles On Certain Streets of the City of Hutchinson, Minnesota - and Providing Penalty for Violation Thereof Action - Motion to reject - Motion to waive secondreading and adopt \/(b) Ordinance No. 17/83 - An Ordinance Pertaining to Unlawful Display to Minors of Indecent Publications, Pictures or Articles Action - Motion to reject - Motion to waive second reading and adopt ✓(c) Resolution No. 7475 - Resolution of Appreciation for Dr. D. S. Chernausek Action - Motion to reject - Motion to waive reading and adopt J(d) Resolution No. 7485 - Resolution Authorizing Release of Securities to Citizens Bank & Trust Co. of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA AUGUST 23, 1983 7. Reports of Officers, Boards and Commissions /(a) Monthly Financial Report - July 1983 Action - Order by Mayor received for filing �(b) Minutes of Planning Commission dated July 19, 1983 Action - Order by Mayor received for filing s(c) Minutes of Transportation Board dated March 24., 1983 Action - Order by Mayor received for filing 8. Unfinished Business V (a) 'Consideration of No Parking On Service Road In Highland Park Area (DEFERRED AUGUST 9, 1983) Action - Motion to reject - Motion to approve and authorize drafting Ordinance /(b) Consideration of Garage Portion of Bretzke Property Action - , (c) Consideration of Option of Establishing Truck Routes or Setting Load Limits Action - ,/(d) Consideration of Request from Clyde Gregor for City to Pay Cost of Damages Resulting from Sewer Back -Up (DEFERRED AUGUST 9, 1983) Action - Y (e) Consideration of Refund to Anthony Machtemes for Annexation Fee Over - Charge Action - Motion to reject - Motion to approve refund ✓ (f) Review of Requests for Hutchmobile Useage (Requested by Mayor DeMeyer) Action - 9. New Business .,/(a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service 0 0 COUNCIL AGENDA AUGUST 23, 1983 ✓(b) Consideration of Request to Remove Sidewalk On Ivy Lane Action - ,✓(c) Consideration of Application for "On Sale" Non - Intoxicating Malt Liquor License for St. Anastasia Church's Fall Festival On September 18, 1983 Action - Motion to reject - Motion to approve and issue license Y/(d) Consideration of Building Removal At Masonic Temple Site Action - Motion to reject - Motion to approve advertising for bids - Motion to waive reading and adopt Resolution ,/(e) Consideration of Approving Plans and Specifications and Advertising for Bids On Project 83 -02 Action - Motion to reject - Motion to approve and waive reading and adopt Resolution ,(f) Consideration of Ordering Preparation of Assessment Roll and Setting Assessment Hearing for Project 83 -01 -19 Action - Motion to reject - Motion to approve and waive reading and adopt Resolution ✓(g) Consideration of Engineer's Report On Project 84 -01 and Setting Hearing for Street Improvement Action - Motion to reject - Motion to approve report and set hearing - Motion to waive readings and adopt Resolutions J(h) Consideration of 1984 Public Improvements Action - Motion to reject - Motion to Order Report for September 13 Meeting �(i) Consideration of Request for Conditional Use Permit As Submitted by Hutch ABC Montesorri School with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7482 J(j) Consideration of Request for Conditional Use Permit As Submitted by Quentin Larson with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7483 -3- COUNCIL AGENDA AUGUST 23, 1983 ✓(k) Consideration of Request for Variance As Submitted by Goebel Fixtures with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7484 ✓(1) Consideration of Off- Street Parking At Plowman Site Action - �(m) Consideration of Water Run -Off Problem Action - ,/(n) Consideration of Proposed Safety Walk for Senior Citizens Action - Ao) Consideration of Appointment of Phyllis Hegrenes to HRA Board Action - Motion to ratify appointment 10. Miscellaneous V/(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -4- 0 • 0 0 MINUTES BID OPENING TUESDAY, AUGUST 9, 1983 The bid opening was called to order by Assistant City Clerk Kenneth B. Merrill at 2:00 P.M. Present were: Assistant City Clerk Kenneth B. Merrill and Adminis- trative Secretary Marilyn Swanson. The reading of Publication No. 3101, Invitation for Demolition Bids, City of Hutchinson, Minnesota, was dispensed with. The following bids were opened and read: Diamond 5 Wrecking, Inc. $1,600.00 Begin work August 19 Hutchinson, MN and completed in two working days Kennedy Excavating 1,980.00 Begin work September 1 Benson, MN and completed by Sep- tember 15 Juul Contracting, Inc. 1,450.00 Begin work August 22 Hutchinson, MN and completed by August 27 The reading of Publication No. 3101, Advertisement for Bids, Project 83 -09, was dispensed with. The following bid was opened and read: J. W. Hanson Construction Co Hutchinson, MN $5,740.00 The bids were referred to the City Engineer for review and recommendation. There being no further business, the meeting adjourned at 2:05 P.M. Wk 9 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 9, 1983 1. Mayor DeMeyer called the meeting to order at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Also present: Assistant City - Clerk Kenneth B. Merrill, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend James P. Lauer. 3. MINUTES The minutes of the bid openings of July 19 and July 26, 1983 were approved as presented, and the minutes of the regular meeting of July 26, 1983 were approved as amended, upon motion by Alderman Carls, seconded by Alderman Mlinar and car- ried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 167 - PROJECT 83 -03 The public hearing was called to order at 8:00 P.M. with the reading of Publication No. 3102, Notice of Hearing On Proposed Assessment, Assessment Roll No. 167, by Mayor DeMeyer. City Engineer Priebe reported on the improvement of Franklin Street from Second Avenue Southwest to 66 feet South of Third Avenue Southwest by the construction of grading, gravel base, bituminous wear, curb and gutter and appurtenances. He stated the estimated cost of $47,718.63 was under the original estimated figure for the project. Mrs. Al Cheney, 236 Franklin South, inquired if the new owner of their property, which is for sale, would pay the assessments. She expressed ap- preciation to the Council that the assessment amount had been reduced. Also, Mrs. Cheney asked if plans of the project were available for review. Alderman Mlinar moved to close the hearing at 8:12 P.M. Motion seconded by Alderman Beatty and unanimously carried. (b) ASSESSMENT ROLL NO. 168 - PROJECT 83 -04 Mayor DeMeyer read Publication No. 3103, Notice of Hearing On Proposed Assessment, Assessment Roll No. 168. City Engineer Priebe stated the im- provement of parking on the east side of Franklin Street from Second Ave- nue Southwest to 66 feet south of Third Avenue Southwest for construction NJ COUNCIL MINUTES AUGUST 9, 1983 of bituminous base, bituminous wear and appurtenances only involved two property owners; namely, developer Richard Smith and the Hutchinson Tele- phone Company. The estimated cost of the improvement was $6,100.88. The motion was made by Alderman Carls, seconded by Alderman Beatty, to close the hearing at 8:09 P.M. Motion approved unanimously. (c) ASSESSMENT ROLL NO. 169 - PROJECT 83 -05 Publication No. 3104, Notice of Hearing On Proposed Assessment, Assess- ment Roll No. 169, was read by Mayor DeMeyer. The City Engineer reported the five -ton residential street improvement was located on Franklin Street from 66 feet south of Third Avenue Southwest to Fourth Avenue Southwest for construction of grading, gravel base, bitumin- ous base, bituminous wear and appurtenances. It was stated the estimated cost had been reduced to $13,789.44. Alderman Beatty moved to close the hearing at 8:10 P.M. Motion seconded by Alderman Carls and carried unanimously. (d) STORM SEWER IMPROVEMENT PROJECT 83 -08 Mayor DeMeyer read Publication No. 3099, Notice of Hearing On Improvement, Project No. 83 -08. A report was presented by the City Engineer that the project would involve extending a storm sewer line to the Jr. /Sr. High School property, for an estimated cost of $3,000.00. The only two parties involved would be the school district and the City. Mr. Dick Lennes, a representative of the school district, stated the school had requested the storm sewer project. They desired affirmative action. It was moved by Alderman Carls, seconded by Alderman Mlinar, to close the hearing at 8:12 P.M. Motion unanimously approved. Alderman Beatty moved to approve the assessment rolls. Motion seconded by Alderman Mlinar. Alderman Beatty amended his motion to include Assessment Rolls No. 167, 168 and 169. The amended motion was seconded by Alderman Gruenhagen. The amended motion unanimously carried. The motion approved unanimously. Alderman Carls moved to order the improvement and the preparation of plans and specifications and waive reading and adopt Resolution No. 7471. Mo- tion seconded by Alderman Beatty and unanimously carried. EWA! • is COUNCIL MINUTES AUGUST 9, 1983 City Engineer Priebe stated there was no basic objection to projects 83 -03, 83 -04 and 83 -05 on Franklin Street. He requested the Council to award the contract for the work to Wm. Mueller & Sons, Inc. in the amount of $53,100.50. Following discussion, Alderman Beatty moved to approve the bid and award the contract by waiving the reading and adopting Resolution No. 7474. Mo- tion seconded by Alderman Carls and unanimously approved. The motion was made by Alderman Beatty to waive readings and adopt Reso- lutions No. 7468, No. 7469, and No. 7470.for Assessment Rolls No. 167, 168 and 169. Motion seconded by Alderman Gruenhagen and carried unanimously. 5. COMMUNICATIONS REQUESTS AND PETITIONS (a) PRESENTATION BY BILL BRODD FOR MCLEOD COUNTY FAIR BOARD Secretary Bill Brodd and President Curtis Halvorson, representing the McLeod County Fair Board, appeared before the Council to express apprecia- tion to the City for all the work done to renovate the fair ground after the tornado. Special thanks was extended to Building Official Homer Pitt- man, Maintenance Operations Director Ralph Neumann, and Fire Marshal George Field for their extra efforts. (b) CONSIDERATION OF REQUEST FOR SGT. RON KIRCHOFF TO ATTEND CRIMINAL JUSTICE COURSE AUGUST 29 -31, 1983 After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Mlinar, to approve the request. Motion approved unanimously. (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY MARTIN KOHLS Following discussion, Alderman Carls moved to approve a reduced trash and refuse rate for Mr. Martin Kohls. Motion seconded by Alderman Mlinar and unanimously carried. (d) FOLLOW -UP ON PETITION OF COMPLAINT AGAINST FOUL AIR On May 10, 1983 a petition was presented to the Council regarding the foul air in Hutchinson. Dianne Hagen inquired if any follow -up had been done on this matter. Mayor DeMeyer stated that an inspection report had been received from the Minnesota Pollution Control Agency. They had found Pure Culture Products to be in compliance with all PCA rules. (e) CONSIDERATION OF REQUEST FROM CLYDE GREGOR FOR CITY TO PAY COST OF DAMAGES RESULTING FROM SEWER BACK -UP -3- COUNCIL MINUTES AUGUST 9, 1983 In April the City sewer backed up into Clyde Gregor's basement. Mr. Gre- gor requested that the City reimburse the $571 of damage costs resulting from this problem. Assistant City Clerk Merrill reported that a claim had been turned in to the insurance carrier. He would check with the insurance agent to deter- mine the status of the claim and report back to the Council. Alderman Mlinar moved to direct the Assistant City Clerk to obtain infor- mation from the insurance carrier and put the item back on the Council agenda. Motion seconded by Alderman Beatty and approved unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7465 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND It was moved by Alderman Mlinar, seconded by Alderman Beatty, to waive reading and adopt Resolution. Motion unanimously carried. (b) ORDINANCE NO. 12/83 - AN ORDINANCE RELATING TO THE LICENSING OF PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS AND PROVIDING PENALTIES FOR VIOLATIONS THEREOF City Attorney Schaefer commented that Section 5 of the proposed Ordinance had been revised according to the Council's direction. He further pointed out that the Ordinance was drafted after a sample copy obtained from the League of Minnesota Cities. After extensive discussion on the wording in the Ordinance, it was the consensus of the Council that Attorney Schaefer should prepare an amended copy of the Ordinance for review at the next Council meeting, with action to be taken on it at the first meeting in September. Alderman Gruenhagen moved to table this item until the first regular Coun- cil meeting of September, giving each Council member and the Mayor a chance to review the Ordinance. Motion seconded by the Chair. The motion failed upon roll call vote of Alderman Gruenhagen and Mayor DeMeyer voting aye and Aldermen Beatty, Carls and Mlinar voting nay. It was moved by Alderman Beatty to defer action to the first meeting in September and to instruct the City Attorney to take into account tonight's discussion to present some alternatives of the Ordinance at the next meet- ing for the Council's consideration. Alderman Mlinar seconded the motion, and it carried unanimously. (c) ORDINANCE NO. 13/83 - ORDINANCE AMENDING SECTION 710:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED ONE WAY TRAFFIC • -4 • . N COUNCIL MINUTES AUGUST 9, 1983 Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Carts, to waive the second reading and adopt Ordinance No. 668. Motion unanimously approved. (d) ORDINANCE NO. 14/83 - AN ORDINANCE GRANTING TO HUTCH AGRI -TECH THE RIGHT TO MAINTAIN A STRUCTURE UPON CERTAIN CITY OWNED RIGHT OF WAYS IN THE CITY OF HUTCHINSON, STATE OF MINNESOTA Alderman Gruenhagen moved to waive second reading and adopt Ordinance No. 669. Motion seconded by Alderman Beatty and unanimously carried. (e) ORDINANCE NO. 15/83 - AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUTCHINSON, MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF After discussion, it was moved by Alderman Mlinar, seconded by Alderman Beatty, to waive second reading and adopt Ordinance No. 670. Motion ap- proved unanimously. (f) ORDINANCE NO. 16/83 - AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUTCHINSON, MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF Following discussion, the motion was made by Alderman Beatty to waive the first reading of Ordinance No. 16/83 and set the second reading for August 23, 1983. Motion seconded by Alderman Carls and carried unanimously. (g) ORDINANCE NO. 17/83 - AN ORDINANCE PERTAINING TO UNLAWFUL DISPLAY TO MINORS OF INDECENT PUBLICATIONS, PICTURES OR ARTICLES After discussion, Alderman Carls made the motion to waive the first read- ing of Ordinance No. 17/83 and set the second reading for August 23, 1983. Motion seconded by Alderman Mlinar and approved unanimously. (h) RESOLUTION NO. 7466 - RESOLUTION FOR PURCHASE It was moved by Alderman Mlinar, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7466. Motion unanimously carried. (i) RESOLUTION NO. 7467 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST BANK OF MINNEAPOLIS The motion was made by Alderman Gruenhagen to waive reading and adopt Reso- lution No. 7467. Motion seconded by Alderman Beatty and unanimously ap- proved. 7. REPORTS OF OFFICERS BOARDS AND COMMISSIONS -5- COUNCIL MINUTES AUGUST 9, 1983 (a) BUILDING OFFICIAL'S MONTHLY REPORT - JULY 1983 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF LIBRARY BOARD DATED JULY 21, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED JUNE 23, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) PRESENTATION BY CITY ATTORNEY CONCERNING APPRAISALS FOR PARKING ASSESSMENT SETTLEMENT (DEFERRED JULY 26, 1983) City Attorney Schaefer reported he had talked to appraiser Gerald McKinzie, Attorney Bill Haas, and Attorney Roger Gilmer regarding the appraisals for the 13 properties involved in the parking assessment settlement. They were all in agreement that the costs should be kept to a minimum and that a full report would not be needed. Further, Mr. McKinzie could prepare his ap- praisal at 20 percent less than the estimated fee of $9,100. Following discussion, the motion was made by Alderman Beatty to approve and authorize the appraisals. Motion seconded by Alderman Mlinar and car- ried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye and Mayor DeMeyer voting nay. It was noted that the Mayor was opposed due to the fact the process had not been established. (b) DECISION ON DEFERRED RULING REGARDING VARIANCE FOR CHARLES MILLER Mayor DeMeyer reported the City Attorney had researched the number of votes necessary to approve a variance. It was the City Attorney's legal opinion that a three -to -two vote would be sufficient to approve a variance under State Statute, City Charter and Ordinances. The Chair then ruled that the motion carried from the July 27, 1983 Council meeting. 9. NEW BUSINESS (a) CONSIDERATION OF REPLACING FIRE MARSHAL VEHICLE Authorization was requested from the Council to replace the Fire Marshal's present vehicle with a used 1978 Buick, nine - passenger station wagon from Swanke Motors for $4,500. S:fl • • COUNCIL MINUTES AUGUST 9, 1983 After discussion, Alderman Mlinar moved to approve the replacement vehicle. Motion seconded by Alderman Beatty and carried, with Alderman Gruenhagen abstaining from voting. (b) CONSIDERATION OF USE OF HUTCHMOBILE FOR SPECIAL PURPOSES (REQUESTED BY TRANSPORTATION BOARD - ALDERMAN KENNETH GRUENHAGEN) Alderman Gruenhagen reported there had been two requests to use the Hutch- mobile for special purposes. Radio Station KDUZ wished to use the bus to shuttle people back and forth from a designated parking lot to the station for an open house on August 27 and 28. The Hutchmobile would be included in the advertising promotion, and the City would be paid an agreed upon fee for its service. The Transportation Board recommended approval of the re- quest. The second request was from the Hutchinson Public School Adult Education Office for the use of the bus service for a Saturday morning adult class tour in October. It was the recommendation of the Transportation Board to charge a per hour fee for the Hutchmobile. In conjunction with the KDUZ open house, it was recommended to distribute to the passengers an informational leaflet containing a coupon redeemable for a half -price ride on the Hutchmobile during regular service hours. It was also recommended by the Transportation Board that shuttle service be free on two Fridays in August to promote new ridership. Following discussion, the motion was made by Alderman Beatty to approve all four above- stated items, with the stipulations of the Transportation Board. Motion seconded by Alderman Carls and unanimously carried. (c) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL BY EASTERN STAR AND MASONS AT MCLEOD COUNTY FAIR It was moved by Alderman Gruenhagen, seconded by Alderman Carls, to approve and issue the license. Motion approved unanimously. (d) CONSIDERATION OF NO PARKING ON SERVICE ROAD IN HIGHLAND PARK AREA City Engineer Priebe reported on the service road on the north side of Hwy. 7 East in Highland Park area and recommended signing it for "no parking." After discussion, the motion was made by Alderman Beatty to approve "no parking" and authorize the drafting of an appropriate Ordinance. There was no second, and the motion died. Alderman Carls moved to defer action to the next Council meeting. Motion seconded by Alderman Gruenhagen and carried unanimously. dG COUNCIL MINUTES AUGUST 9, 1983 (e) CONSIDERATION OF APPOINTMENTS TO PARK AND RECREATION BOARD: 1. DON FALCONER 2. LYLE BLOCK Mayor DeMeyer requested ratification from the Council to appoint Don Fal- coner and Lyle Block to the Park and Recreation Board. He further sug- gested expanding the size of the Board with the addition of two more mem- bers. Alderman Carls stated he would bring the recommendation to the Park and Recreation Board at the September meeting. It was moved by Alderman Mlinar, seconded by Alderman Gruenhagen, to ratify the appointments. Motion unanimously approved. (f) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE: 1. AMERICAN LEGION 2. SONS OF AMERICAN LEGION City Attorney Schaefer stated that any subdivision of an organization which operated independelty as a separate unit must obtain its own gambling li- cense. The motion was made by Alderman Beatty, seconded by Alderman Gruenhagen, to approve the applications and issue the licenses. Motion unanimously approved. (g) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY ELKS CLUB FOR MCLEOD COUNTY FAIR GROUNDS Following discussion, Alderman Gruenhagen moved to approve the bingo license. Motion seconded by Alderman Mlinar and carried unanimously. (h) CONSIDERATION OF APPLICATION FOR "ON SALE" NON- INTOXICATING MALT LIQUOR LICENSE: 1. HUTCHINSON JAYCEES - AUGUST 13 -14, 1983 2. MCLEOD COUNTY AG. ASSN. - AUGUST 19 -23, 1983 3. LYONS CLUB - AUGUST 20 -21, 1983 Sgt. John Gregor commented he had talked to representatives from all three groups, and they are aware of the rules and regulations for selling malt liquor. It was moved by Alderman Beatty, seconded by Alderman Carls, to approve and issue the licenses. Motion unanimously carried. COUNCIL MINUTES AUGUST 9, 1983 10. MISCELLANEOUS (a) COMMUNICATIONS FROM ASSISTANT CITY CLERK Assistant City Clerk Merrill reported he had contacted Jim Junker regard- ing scheduling a board of review meeting. Mr. Junker would not be avail- able until September. Mr. Merrill called attention to several informational items in the packet. He pointed out that within the next week the City should know the amount of 1984 funding that will be available from the State. Also, mention was made of the letter received from appraiser Gerald McKinzie regarding the rear adjacent parking of the Bretzke property. The Municipal Board held a hearing on August 4 regarding annexation of the Machtemes property. It was reported that due to opposition from the Hutch- inson Township of annexing the northern portion of the property, a compro- mise agreement was reached. Approximately 22 acres in the southern area will be annexed and developed. (b) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe stated that two of the improvement projects required removing the parking meter posts. He inquired if the posts should be re- placed once the project was completed. Alderman Carls moved that the meter posts not be replaced after the con- struction of the street was completed. Motion seconded by Alderman Mlinar and carried unanimously. It was reported that the assessment roll for street maintenance was being prepared. The tentative dates of September 26 or September 28 were chosen for a special public hearing on Project 83 -07, to be held in the elementary school auditorium. City staff was directed to confirm the date and use.of the school facility. Mr. Priebe commented that one bid was received for Project 83 -09, Third Ave- nue Northwest. No public hearing would be required since only one property owner (Hutch Computer) was involved. It was his recommendation to award the contract-to J. W. Hanson Construction Co. in the amount of $5,740. The motion was made by Alderman Beatty to waive reading and adopt Resolution No. 7473, accepting bid and awarding contract. Motion seconded by Alderman Mlinar and approved unanimously. Three bids were received today for demolition of the structures on the John McLaughlin property. The removal cost would be assessed to property taxes as a special assessment. It was recommended to award the contract to Juul COUNCIL MINUTES AUGUST 9, 1983 Contracting, Inc. in the amount of $1,450. Alderman Beatty moved to approve awarding the contract to Juul Contracting, subject to District Court order. Motion seconded by Alderman Mlinar and unanimously carried. It was moved by Alderman Beatty, seconded by Alderman Mlinar, to waive read- ing and adopt Resolution No. 7472. Motion approved unanimously. City Engineer Priebe commented on the Industrial Park work remaining from last year and displayed a sample of slurry kote which will be placed on "B" type streets. (c) COMMUNICATIONS FROM ALDERMAN TED BEATTY Alderman Beatty made reference to the letter received from appraiser Gerald McKinzie and requested the garage portion of the Bretzke property be placed on the agenda for the next Council meeting. (d) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about the procedure of notifying residents affected prior to action by the City Council regarding "no parking" areas. He felt it was in the best interest of the people involved to be notified. Following discussion, Alderman Mlinar made the motion that the City Attor- ney prepare a Resolution of policy pertaining to advanced notice of "no park- ing' signs to be installed on streets of affected property owners. Motion seconded by Alderman Beatty and carried unanimously. City Attorney Schaefer was asked to comment on his memorandum regarding im- provement vs. maintenance. It was reported that the Charles Miller swimming pool had already been in- stalled without proper authorization from the Council. The utility lines were moved by the Hutchinson Utilities. It appears there was no hardship to require a variance. City Engineer Priebe stated he would investigate the matter and report back to the Council. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon motion by Alderman Gruenhagen, seconded by Alderman Mlinar and car- ried, with the Chair abstaining from voting. 12. ADJOURNMENT The meeting adjourned at 10:20 P.M. upon motion by Alderman Beatty, seconded by Alderman Carls and approved unanimously. -10 • • Minnesota State Planning Agency 101 Capitol Square Building 550 Cedar Street St. Paul, Minnesota 55101 Phone Iir. Gary Plotz City Administrator City of Hutchinson 37 S,ashington Avenue liest hutchinson, ;iinnesota 55350 Dear ]it. Plotz, C, ' 0 July 25, 1953 �23tw5 6 78-9 v G 3 N N \Ni9c'_ �y v4 ►� �4- d' �N si tfi � USS�pNi ���� DSc Nt5 '2 z You are cordinally invited to attend a :iinnesota Bain Street informational workshop on �;ednesdav, Au,3ust 24, 1953. The workshop will begin at 10.00 a.m. in Room 123 of the State Capitol Building in St. Paul_ Briefly, the i•iain Street program was started by the National lain Street Center in Uashington, D.C. The Center has achieved a remarkable success rate in six states and thirty communities over the last three years. Unlike many other downtown revitalization efforts, which often tend to be single issue programs, the gain Street approach is co-:prehensive. It integrates the four major elements of organization, promotion, design, and economic restructuring. It is our intention to select five interested cities to participate in the initial program. Ve will contract with the National Bain Street Center to provide professional services during the first year of the program. While the application procedures have not been completed as yet, all cities with population of between 5,000 and 50,000 and a discernible central business district will be eligible. Each city will be expected to establish a Rain Street project manager position and submit statements of support from both the private and public sectors. lir. Scott Gerloff, Director of the National Hain Street Center, will present the Lain Street approach at the workshop. Other topics to be covered will be a status report of the state's program, application procedures, and possible financial resources. Please indicate the name of your community, or agency, and the number of people planning to attend on the enclosed post card and return it as soon as possible. If you have any questions, please feel free to contact me at (612) 296 -2532. �Sincerely, ot�3 in T. liors� e� Bain Street Coordinator AN EQUAL OPPORTUNITY EMPLOYER O 1,an1" a � A 8v Lai ;" /1Fi �USJt 218 North Main • Hutchinson, Minnesota 55350 • (612) 587 -5252 August 12, 1983 Tb: Ralph Neumann, Street Department A! ce Ericson, Park & Recreation Department ty Council From: Hutchinson Area Chamber of Commerce Community Development Committee Dear Sirs, The Community Development Committee under the Co- chairmanship of Julie Ingleman and Ev Hantge have selected the date of Saturday, September 24th for the Annual Fall Clean-Up. Cn that day, beginning at 9:30 a.m. youth groups with their adult sponsors will meet in front of Mc Donald's Restaurant in the Mall to begin cleaning the Hutchinson area. They will be assigned areas to be cleaned and will be furnished with adequate plastic garbage bags for the litter. They are scheduled to complete their tasks by noon, at which time they will receive refreshments from Mc Donald's and Coca -Cola. We ask that the City provide a truck at the Mall location to receive the litter which should then be delivered to the city dump on Monday. This method will cause no overtime for a city employee and has been used in the past as a recommendation from the city. We also ask the help of both the street department and the Park and Recreation Department to help us identify the areas needing the most cleaning. Simply call our office before September 20th. Each year we gather nearly a ton of litter from the parks and roadways and it has become a strong program as an incentive to the young not to litter - they may have to return and pick it up. Thank you for your past help. ereT"y� �i ice A. Coston, EVP hinson Area Chamber of Commerce v RETAIL "ON SALE" Mate of S-M1111C50tap McLeod City Hutchinson COUXTY OF.- ....---_.__ City Council City of..... Hutchinson . . - I - - ................ Tothe_ ............................... .. ..... ......... .. . of tbe. .... .................................. State of Minnesota: Hutchinson Jaycees 4,e2W appl.i cr a license for the term of .... two - days - ----- 27th 8 3 ___ of August 19- -, to StIl At Retail Only, Non-lntoxicpafing Malt Liquors, as the zarnz are defined Ity 7a2w, for OA... jhoz_. czri_-�n P�,M:-srj ir. the. City Hutchinson -- --------- - - ----------- __ - - - -------- - --- ---- duoriZme.d as fol-lows, to-w*:- Softball Tournament Roberts Park at W7-,izh place said appZieant . Dperate ... t he business of - .- - ----- - --- ----- ----- .. . ...... __ _ ----- ---- ........ and to that end represent._._ and state. .._as as foZla•s That said appUcant s a_ he is and repute; and ha --- S... aitajred the a�.e of 21 years; that ....... ...... - Zf the establishment for which the liczrze will be izsuzd if this application ix granted. That no manufacturer of such moninloxi_atinlr malt liquors has any oufnershiP, in u-Wo ar in part, in said business of said applicant _.._or any interest therein; That said applicant..._ Tnalce _ th,ij application pursuant and subject to all the Iaus Of the State of City Afinncsata and the ordinances and reQulaliD of said__...- ....__......_ -- - ----- applicable thereto, which axe hereby made a part hereof, and hereby apree .... ..to observe and 0�,cY the same; ---- - - ----- --------- ---- - --- ---- ------ -- ----- --- -- if w. of 11 IC Each applicant further stales that he jj not now the holder of, n,7r has he Tnatia application for, nor • does he intend to Tno-ke appZjcaj" for a Federal Retail Dealer's Special ta-Z stamp far the sale of baoxioaling liquor. Dated. August 22 IA 83 — P. O. dppU4an9_ . _c / 8 ft i LL • • 1st Av SW v \ 1 � v W i� — Y • t��1�.4wry PHASE 1 X0 2 S 1,463 0 on afApprtt¢rt TO fiernan sc k IMER£3+5, z7r. i7. S. n PrunnHek has HeruPd Ar Titg mr1l am a memher of the Mark and Recrratinn Board fnr 14P past thirfPPn (13) gears; fiAl£ii£31S, said Dr. " Prnausek has HPrued faithfully and diligentlg giuing of his time and talents inward the enrichment of the Citg, VH ualmu 1i£, m: 3L REKICWD �Ru wiz c i (LU1MMC OY iME TZV't (ly if45G1`� T, flL4�TiV£5(9c;3�: L. T, deep apprPLi afiIIn 1H ijPrPhg Pxpr PHHPd fII L�r. a. 5. (Dj PrnanHPk far his afnrPmentinned srruires and the grufitude of Hufrhinsnn and the ritisenH thereof is herehg expresaPd. Aanpted hg the (Eitg Caunril this 23rd day of August, 1903- 1 • 9 RESOLUTION NO. 7485 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: Underwood, N. D. Due 2 -01 -91 $100,000.00 MN State Hsg. Fin. Agy. Due 2 -01 -90 50,000.00 S. Dak. Hsg. Dev. Auth. Due 5 -01 -90 50,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, HEREBY pledges the following securities to the City of Hutchinson: Mesa Maricopa Co., Az. Due 7 -01 -91 100,000.00 Burnsville, MN Due 3 -01 -90 100,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the Citizens Bank & Trust Co. of Hutchinson, Minnesota. Adopted by the City Council this 23rd day of August, 1983. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor G-y. EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1931.30 19841.67 32157.00 12315.33 0.62 JULY CITY OF HUTCHINSON FINANCIAL REPORT - 1983 JULY REVENUE REPORT - GENERAL FUND JULY YEAR TO ADOPTED BALANCE PERCENTAGE 6300.00 ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 398705.35 947331.00 548625.65 0.42 LICENSES 302.00 13611.06 16400.00 2788.94 0.83 PERMITS AND FEES 5508.46 30519.43 36700.00 6180.57 0.83 INTER - GOVERNMENT REVENUE 168472.25 208294.61 988115.00 779820.39 0.21 CHARGES FOR SERVICES 11978.37 137544.53 283138.00 145593.47 0.49 FINES & FORFEITS 1920.00 12376.08 30000.00 17623.92 0.41 MISCELLANEOUS REVENUE 11037.42 83890.59 185300.00 101409.41 0.45 CONTRIBUTIONS FROM OTHER FUNDS 2544.50 147574.50 373000.00 225425.50 0.40 REVENUE FOR OTHER AGENCIES 595.58 1607.94 200.00 - 1407.94 8.04 TOTAL 202358.58 1034124.09 2860184.00 1826059.91 0.36 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1931.30 19841.67 32157.00 12315.33 0.62 CITY ADM. /CITY CLERK 7934.17 61044.19 104249.00 43204.81 0.59 ELECTIONS 0.00 75.75 6300.00 6224.25 0.01 FINANCE 9958.19 95422.22 154829.00 59406.78 0.62 MOTOR VEHICLE 4825.36 34250.87 56019.00 21768.13 0.61 ASSESSING 0.00 18164.00 18164.00 0.00 LEGAL 2086.38 17416.42 29631.00 12214.58 0.59 PLANNING 182.53 2072.10 3375.00 1302.90 0.61 CITY HALL 2615.17 22145.44 42492.00 20346.56 0.52 OLD ARMORY 1300.72 10318.10 25112.00 14793.90 0.41 POLICE DEPARTMENT 43727.68 328776.38 567555.00 238778.62 0.58 FIRE DEPARTMENT 6805.02 36559.39 73355.00 36795.61 0.50 COMMUNITY SERVICE OFFICER 3150.29 17550.29 30376.00 12825.71 0.58 PROTECTIVE INSPECTIONS 3211.34 24016.13 42375.00 18358.87 0.57 CIVIL DEFENSE 42.35 377.29 475.00 97.71 0.79 SAFETY COUNCIL 0.00 150.00 150.00 0.00 1.00 FIRE MARSHALL 2530.67 19097.45 34950.00 15852.55 0.55 ENGINEERING 12437.82 84600.57 146010.00 61409.43 0.58 STREETS & ALLEYS 20305.61 163201.18 307882.00 144680.82 0.53 STREET MAINTENANCE A/C 5177.79 40849.51 65725.00 24875.49 0.62 LIBRARY - 564.63 25881.47 56285.00 30403.53 0.46 SENIOR CITIZEN CENTER 3343.33 22924.21 14357.00 - 8567.21 1.60 PARK /REC. ADMIN. 4686.62 33229.95 58893.00 25663.05 0.56 RECREATION 12012.23 48669.36 68185.00 19515.64 0.71 CIVIC ARENA 4148.21 54266.19 99056.00 44789.81 0.55 PARK DEPARTMENT 29301.14 164770.73 274539.00 109768.27 0.60 CEMETERY 3153.16 20249.66 38499.00 18249.34 0.53 COMMUNITY DEVELOPMENT 5.99 2753.89 6400.00 3646.11 0.43 LAWCON 0.00 4154.98 114055.00 109900.02 0.04 DEBT SERVICE 16931.00 69892.54 104558.00 34665.46 0.67 AIRPORT 4556.08 36622.01 50625.00 14002.99 0.72 TRANSIT 4610.97 36330.06 70712.00 34381.94 0.51 UNALLOCATED 155599.07 156596.66 162839.00 6242.34 0.96 0.00 TOTAL 366005.56 1654106.67 2860184.00 1206077.33 0.58 7- A, I • • JULY CITY OF HUTCHINSON FINANCIAL REPORT - 1983 JULY WATER SALES ENTERPRISE FUNDS 235039.52 425800.00 190760.48 REVENUE REPORT - LIQUOR FUND JULY YEAR TO ADOPTED BALANCE PERCENTAGE 2319.45 ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 32430.34 214541.82 476100.00 261558.18 0.45 WINE SALES 6662.47 59057.41 121900.00 62842.59 0.48 BEER SALES 69717.71 333629.09 552000.00 218370.91 0.60 BEER DEPOSITS - 171.90 - 1084.45 0.00 1084.45 693.12 MISC. SALES 2720.67 10454.02 0.00 - 10454.02 CASH DISCOUNTS - 280.21 - 1670.86 0.00 1670.86 720144.34 1227300.00 507155.66 0.00 TOTAL TOTAL 111079.08 614927.03 1150000.00 535072.97 0.53 EXPENSE REPORT SEWER /FUND LIQUOR FUND OPERATIONS 33810.95 506152.10 PERSONEL SERVICES 8645.73 69152.46 117918.00 48765.54 0.59 SUPPLIES, REPAIR & MAINTENANCE 485.45 1596.96 4100.00 2503.04 21128.98 0.39 0.26 OTHER SERVICES & CHARGES 1888.98 7421.02 514.00 28550.00 6650.00 6136.00 0.08 MISCELLANEOUS 200.00 915.29 7157.79 0.00 - 7157.79 0.00 CAPITAL OUTLAY 140684.97 0.00 5110.00 5110.00 0.00 DEBT SERVICE 20000.00 110000.00 90000.00 0.18 TRANSFERS COST OF SALES 81241.94 467417.84 883450.00 416032.16 0.53 OTHER 0.00 0.00 11487.00 11487.00 0.00 TOTAL 93377.39 573260.07 1167265.00 594004.93 0.49 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 717.00 25209.00 0.00 - 25209.00 0.00 WATER SALES 35408.75 235039.52 425800.00 190760.48 0.55 WATER METER SALES 595.50 2680.55 5000.00 2319.45 0.54 REFUSE SERVICES 16288.50 125425.50 230000.00 104574.50 0.55 SEWER SERVICES 41432.89 301385.57 507500.00 2o6114.43 0.59 PENALTY CHARGES 702.50 3929.75 0.00 - 3929.75 29218.67 0.00 0.47 INTEREST EARNED 25781.33 0.00 55000.00 0.00 0.00 0.00 REFUNDS & REIMBURSEMENTS 80.00 693.12 4000.00 3306.88 0.17 OTHER 95225.14 720144.34 1227300.00 507155.66 0.59 TOTAL EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 33810.95 506152.10 1043253.00 537100.90 0.49 128123.57 582547.98 123206.00 - 459341.98 4.73 WATER 11318.95 104391.95 167318.00 62926.05 0.62 SEWER TOTAL 173253.47 1193092.03 1333777.00 140684.97 0.89 9 • MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, JULY 19, 1983 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:30 P.M., with the following members present: Ted Beatty, Elsa Young, Don Erickson, Shu -Mei Hwang, Tom Lyke (8:10 P.M.), and Chairman Romo. Members Absent: Roland Ebent. Also present: City Engineer Marlow V. Priebe, Fire Marshal George Field and City Attorney James Schaefer (8:25 P.M.). 2. MINUTES The minutes of the regular meeting dated Tuesday, June 212 1983, were approved as presented on a motion by Mr. Erickson. Seconded by Mr. Beatty, the :notion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF A REQUEST FOR A VARIANCE AS SUBMITTED BY EUGENE HAVELKA Chairman Romo opened the hearing at 7:31 P.M. with the reading of publication No. 3093 as published in the Hutchinson Leader on Thursday, July 7, 1983. The request is for a variance to allow the construction of a 24' by 24' garage 3' from the sideyard property line on the property located at 550 Franklin Street South. The garage will replace present garage which now stands 1.5' from the property line. City Engineer Priebe explained that the staff recommended approval of the request based on the fact that the owner is making the situation better with the 3' reduction rather than the 4.5' reduction that now exists. He also stated that he thought the garage doors will face the west. At the present time the garage doors face the south. Discussion revealed that if the 6' setback were met, the garage would be in line with the house. There was no one present to state any hardship caused by meeting the 6' setback. Mr. Erickson made a motion to close the hearing at 7:37 P.M. Seconded by Mr. Ebent, the motion carried unanimously. Mrs. Young made a motion to recommend to City Council that the request for the variance be denied, as there was no hardship to the applicant shown. Seconded by Mr. Beatty, the motion carried unanimously. The secretary was instructed to contact the applicant with the decision and inform him that if he has any further information that would reveal a hardship, he should appear before Council at the next meeting. /'-�- (b) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY MERLIN EGGERSGLUESS Chairman Romo opened the hearing at 7:40 P.M. with the reading of publication 93094 as published in the Hutchinson Leader on July 7, 1983. The request is for a conditional use permit to allow the moving in of a 14' by 241 garage which will be placed to the right of existing garage on the property located at Route 3, 945 Luedtke Lane. Mr. Eggerslguess was present to explain the request. The moved -in structure has been painted and situated so that it conforms with the rest of the buildings on the property. City Engineer felt that if the building were to be used for storage only, it should be moved to the rear of the property. Mr. Eggersgluess responded that he intended to use it also as a single car garage. After discussion, Mr. Beatty made a motion to close the hearing at 7:44 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Beatty made a motion to recommend to City Council approval of the conditional use permit as requested. Seconded by Mrs. Young, the motion carried unanimously. (c) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT AS SUBMITTED BY PURE CULTURE PRODUCTS Chairman Romo opened the hearing at 7:45 P.M. with the reading of publication 93095 as published in the Hutchinson Leader on Thursday, July 7, 1983. The request is for a conditional use permit to allow the installation of a product storage tank on the property located at 35 Adams St. The request is necessary because the property is located in an IC -1 zone. City Engineer Priebe explained the request. Fire Marshal Field explained that he felt Pure Culture Products should submit the findings of the PCA stating that the emissions from Pure Culture Products are not harmful to the public. Fire Marshal Field is the one who takes the complaints from the public about the foul odor and feels he needs this statement to respond to them. Mr. Rainwater, manager of Pure Culture Products, has promised to submit such a statement, but as yet has not done so. After disucssion, Mr. Erickson made a motion to close the hearing at 7:49 P.M. Seconded by Mr. Beatty, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council approval of the conditional use permit as requested, contingent upon DNR approval and receipt of a statement from the PCA stating there is no harmful effect caused by the emissions from Pure Culture Products. Seconded by Mr. Beatty, the motion carried unanimously. 9 (d) CONSIDERATION OF A REQUEST FOR A VARIANCE AS SUBMITTED BY GEORGE THELEN dba GEORGE'S FOOD AND FUEL Chairman Romo opened the hearing at 7:50 P.M. with the reading of publication #3097 as published in the Hutchinson Leader on Thursday, July 7, 1983. The request is for a variance to allow the elimination of the landscape area in front of the business and to convert it to blacktop parking spaces on the property located at 600 Adams St. S. City Engineer was pr e�seent to explain staff's recommendation to require adherance tGAordinance requiring landscape area in the front of the business. Following discussion, Mrs. Young made a motion to close the hearing at 7:55 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Beatty made a motion to recommend to the City Council that the request for the variance be denied. Seconded by Mr. Erickson, the motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT AS SUBMITTED BY ANTHONY MACHTEMES Chairman Romo opened the hearing at 7:56 P.M. with the rem-ding of publication 13096 as published in the Hutchinson Leader on Thursday, July 7, 1983. The request is for the purpose of platting a parcel of property to be known as Mac's Bluff Addition. City Engineer Priebe was rresent to answer any questions about the plat, as was Mr. Machtemes, applicant. Mr. Gerald DeLeeuw of 815 Spruce Street was present to ask questions about the proposed plat. His questions were regarding property abutting plat, and how drainage water would be handled. Mr. Priebe explained that with storm sewer lines that would developed along with plat and with the County tile, drainage should be adequately handled. Mr. Beatty mentioned he had been questioned about what world happen to trees in the area. Mr. Priebe explained that those trees needed to be removed for building on the property would probably be removed, but those near the property line would probably be left. Mr. Erickson made a motion to close the hearing at 8:09 P.M. Seconded by Mr. Beatty, the motion carried unanimously. Mr. Beatty made a motion to recommend to the City Council approval of the preliminary and final plat as proposed. Seconded by Mr. Erickson, the motion carried unanimously. NOTE: This request is subject to approval of annexation cue to be heard August 4, 1983. (f) CONSIDERATION OF A REQUEST FOR A VARIANCE AS SUBMITTED BY CHARLES AND JACQUELINE MILLER Chairman Romo opened the hearing at 8:10 P.M. with the reading of publication 43098 as published in the Hutchinson Leader on Thursday, July 7, 1983. The request is for a variance to allow the reduction of the sideyard setback from 6' to 4' for the purpose of installing a below grade swimming pool on the property located at 486 Shady Ridge Road. The location of the pool is necessary because of underground utility lines already in place. Mr. Tom Barrick was present to represent the applicant. He explained that in order to meet the sideyard setback requirements, utility lines for some distance would have to be moved. City Engineer pointed out that the staff recommendation was based on the fact that the structure was below grade. After discussion, Mr. Beatty made a motion to close the public hearing at 8:15 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mrs. Young made a motion to recommend variance as requested. Seconded by Mr unanimously. 4. Old Business None. 5. New Business to City Council approval of the . Beatty, the motion carried (a) REVIEW OF COMPLAINT ABOUT DOG KENNEL AT 574 MADSEN Mr. and Mrs. Dale Miller of 583 Milwaukee Ave. were present to explain their complaint about a dog kennel located at 574 Madsen Ave. Mr. and Mrs. Miller claim that there are as many as 11 dogs in the kennel at one time. It appears the owner is raising the dogs and selling the pups. There have been two large litters since November of last year. The dogs make a lot of noise and there is an offensive odor coming from the kennels. City Engineer Priebe explained that staff has been unable to find in the zoning ordinance any regulations relating to the complaint. After discussion, Mr. Erickson made a motion to recommend to the City Council that they review the complaint and investigate what can be done about it. Seconded by Mr. Beatty the motion carried unanimously. • 0 A. i 0 0 (b) REVIEW OF REQUEST TO RESPOND TO POSSIBLE REZONING City Engineer Priebe explained that he had received a request about possibly rezoning a lot to R -4 to allow the moving in of a mobile home. It was his opinion that this would be " spot zoning " and should be avoided. It was the concensus of the Planning Commission that to zone an area to suit one individual lot would be spot zoning, as it would not be adjacent to the same type of zoning. It is their recommendation to not pursue the request for rezoning. (c) SLIDE PRESENTATION A slide presentation about subdivisions and platting was viewed. 6. ADJOURNMENT There being no further business, Mr. Beatty made a motion to adjourn the meeting at 8:45 P.M. Seconded by Mrs. Young, the motion carried unanimously and the meeting was adjourned. 0600 • i MINUTES TRANSPORTATION BOARD CITY OF HUTCHINSON MARCH 24, 1983 The meeting of the Transportation Board was held at 12 o'clock noon on Thursday, March 24, 1983, in the conference room at the senior center. Members present: Jack Kjos, Chairman Rick Johnson Emma Lake, Secretary Ken Gruenhagen Russ Meade Clarice Coston Also present: Gary Plotz, City Administrator Hazel Sitz, Transit Coordinator Staff reported on activities: 1. Courtesy Coupons have been available to merchants since October, 1982. 2. Project Manager Ray Olson from MN /DOT visited Hutchinson recently and spent a day becoming familiar with the transit operation. He made favorable comments about the department. 3. We will use a 12 -week series of ads in the Leader beginning this week. A professionally prepared public service announcement is planned as well for use at KDUZ. 4. Operating reports for the past several months show seasonal changes in ridership, with totals for this year lower than the previous year. 5. The Jefferson Line has passed its peak holiday ridership, and present use is down somewhat. 6. Projections for state and federal funding assistance for 1984 indicate there will be a need for a greater local share in order to maintain present levels of service. There was discussion of providing more benches at bus stops. These can be built (within budget limitations) by park department employees. There was discussion of again reminding merchants associations about the availability of the courtesy coupons. Staff will send out letters. There was discussion of replacing Geri Johnson, who is no longer able to serve on the Board. Suggestions for replacement by an individual who is a regular bus rider will be given the Mayor. Meeting adjourned at 12:45 p.m. Emma Lake, Secretary (612) 587.5151 HarcH' CITY OF HUTCl� INSON 37 WASHING TON AVENUE WEST NUMHINSON, MINN. 55350 M E M O DATE: August 16, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Truck Routes Attached is a letter from City Attorney Schaefer relative to our option of establishing "Truck Routes" or "Setting Load Limits ". I have discussed this with Ralph Neumann and he estimates it will cost $4,240.00 for addition signs to "Set Load Limits ". Before further work is done on this matter, your approval of one of the before mentioned systems should be approved. Marlow V. Priebe Director of Engineering MVP /pv attachment cc: Jim Schaefer Ralph Neumann A � , • • JAMES H. SCHAEFEA _ ATTORNEY AT LAN 105 tad Av.. S. W. P. O. So: 383 HUTCHINSON, MINN. 55350 1- 812 -587 -7200 July 21, 1983 Marlow Priebe Hutchinson City Engineer HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: Truck Routes Dear Marlow: I am in receipt of your letter dated July 20, 1983 and the attached documents. The ability of the City of Hutchinson to impose restrict- ions as to weight of vehicles to be operated upon its streets is governed by Minnesota Statutes 169.87 Subd. 1 and the City Ordinance No. 700:169.87 Subd. 1. These two statutes permit us to place load restrictions on city streets that would prohibit the operation of vehicles upon those streets in excess of a certain weight. Such a designation may be done by resolution. Technically speaking this would not establish truck routes but could serve the same practical effect. If all streets in the city with the exception of those we desire to designate as truck routes were to be limited in the amount of weight that they could carry, the remaining streets would be the only roadways available for trucks to operate upon. I do not know whether the council intended to establish strict truck routes or merely load limits. It may not be practical to establish load limits on non -truck routes since doing so would require extensive placement of signs designating the particular load limitation applicable to that street. If truck routes are to be established, we must petition the Commissioner of Transportation to establish such truck route. If we petition the Commissioner of Transportation, I believe that we can include county roads and state highways. Please let me know your thoughts on this matter so that we may make an appropriate recommendation to the Council. Sincerely yours, By JHS:dlp Jares H. Schaefer111 I (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMEO TO MAYOR & CITY COUNCIL FROM - KEN MERRILL, CITY ACCOUNTANT SUBJECT - SEWER BACK - UP AT CLYDE GREGOR RESIDENCE The claim of Mr. Clyde Gregor for sewer back up which occurred on April 13, 1983 due to a heavy rain. The claim has been presented to..Home Insurance Company. They have responded to Mr. Gregor and I have attached a copy of their letter dated June 17, 1983. Home Insurance stated their investigation shows no legal liability or negligence on the part of the city. Based upon those facts Home is stating they will notpay the claim. Mr. Gregory has sent a letter (a copy is enclosed) asking for payment based upon the following : 6 people @ $5.00 / hr - $340.00 Plumber @$15.00 / hr - 45.00 Pro Maint. 140.00 Supplies & equipment rent 45.83 $570.83 I should also note there has been past claims of this type which the Home Insurance Company has denied. There are additional claims of property damage (by renters at the Gregor property) which were also denied by the Home Insurance Company. Over the past several years we have had claims similiar to this which were also denied by the Home Insurance company and as my memory serves me only once have we paid a claim so denied by the insurance company The claim made by the Fuchs sisters for sewer back up in 1982 was paid in the amount of $66.40. The problem was caused by a power failure at the plant causing the back up problem. I , June 17, 1983 Clyde Gregor 155 Illinois Hutchinson Mr. 55350 Dear Mr. Gregor: Reference is made to: A. Ornr File Number: 351 -L- 734258 B. Our Insured: City of Hutchinson C. Claimant: Clyde Gregor D. Date of Accident: 4 -13 -83 Our investigation is now complete and we must advise that we can discover no indication of negligence or legal liability on the part of our insured. Please understand that our obliga- tion, as an insurer is not to pay all claims, but to pay only those claims for 'i:hich our insured is legally responsible. In checking with City Sewer Dept. it was determined that cause of sewer back up here was high water in system caused by a combination of factors - recent rain storm $ high ground waters. The City does not have any way to control the forces of nature from causing problems as this to happen. After situation occurr- ed, City acted prudently by sending out City crews. In the absence of legal liability on the part of our insured we rnust respectfully decline to make any payment on this clai:'. MS %nh CC. F!adsen Agency Pox 63 vutchinson, Mn. 55350 Very truly yours, Michael Steyaert Claims Department i fc ) Z & cS2r, ILL 4--hC1t C� �`CcCLC� — L�� trlf0 /lt ��Ct.2Ct�7C•r�t ,r? LV uli c -r CD, OUi U(', 9 it ponfirr mt a4 Cc.:�l5 am t S:fS Qj 6 cL�ic �cri�0. it 2u*-, Cu- 0-t C} ;X30 tip , tJCS of hC-lL� can U5 mur,idcq.-3 ccJi-Q_d c5md rn the alm-ad �hA� 4AaLU talb() hGC, C C?�err�L� C mC �-�l 1A �hc tt LA, be O d ocu�; �h e, bG�¢frrs em f c U Q-d t < AQmc lb Q.LOG /Qe/c OL iQm 1' L. 1 Nca,.hu►�c�rt �l�c ham �h�u L be_ arao . f a, n d you 1,C~I lx � m� c ps�c�o to d 40 � c . c� �r� Coy -the.. e,1 4. (612) 587.5151 CITY OF HUT CN1fJSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 18, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Annexation Anthony Machtemes Property The State recently notified us of a change in the fee charged by the Municipal Board for annexation. I notified Mr. Machtemes the cost would be $160.00, based on $4.00 per acre, in excess of our costs of $35.00. He has paid the $195.00. The fee should have been $1.00 per acre, as charged by the State, since it is under an Orderly Annexation Agreement. He should be refunded $120.00, which he has requested. I recommend approval of same. Marlow V. Priebe Director of Engineering MVP /pV —a/ r • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 23, 1983 TO: _ _ Mayor 6 City Council _ _ _ _ _ _ _ _ _ _ _ FROM: _ _ Water Billing Department_ _ _ _ _ _ _ _ _ SUBJECT: Delinquent Water Accounts _ _ _ _ _ Attached is a listing of the delinquent water accounts for the month of August. Recommend water service be discontinued on August 29, 1983 at 12:00 Noon unless stated otherwise. *Service Address g -Q, 08- 0370 -1 -00 Michael Levesseur 626 Harmony Lane Hutchinson, MN 55350 626 Harmony Lane $67.77 o8- 0430 -8 -00 Al Noga 1810 8th St. S.E. Willmar, MN 56201 {503 Second Ave. S.W. $99.04 cc: Roger Mies 08- 0460 -1 -00 R. J. Pulley 549 Second Ave. S.W. Hutchinson, MN 55350 #549 Second Ave. S.W. $70.08 09- 0260 -0 -00 Eugene Buboltz Box 18, R. R. # 1 Hector, MN 55342 #537 Fourth Ave. S.W. $97.24 09- 0295 -0 -00 David Norton 565 Fourth Ave. S.W. Hutchinson, MN 55350 *565 Fourth Ave. S.W. $79.47 Promises to pay 9/01/83 by noon 09- 0427 -2 -00 Michael Maiers 937 Lewis Ave. Hutchinson, MN #937 Lewis Ave. $147.35 55350 Promises to pay 112 b131 - $73.00 and 1/2 9/15/83 - $73.68 09- 0745 -1 -00 Charlotte Gehrke 308 Dale St. S. Hutchinson, MN 55350 #308 Dale St. $56.06 Gene & Dorothy Russell Promises to pay 9/01/83 09- 0760 -4 -00 Huth' son, MN #33 55350 e St. .64 09- 0845 -1 -00 Pat Flynn 976 Thomas Ave. Hutchinson, MN 55350 }976 Thomas Ave. $92.46 09- 0920 -0 -00 Richard Mattson 505 Dale St. S. Hutchinson, MN 55350 }505 Dale St. S. $67.77 09- 1025 -6 -o0 William Schultz 400 Lynn Road Hutchinson, MN 55350 #400 Lynn Road $83.81 10- 0265 -0 -00 Mrs. Ruth Piehl 621 Juul Road Hutchinson, MN 55350 #621 Juul Road $61.93 Promises to pay 9/06/83 10- 0670 -0 -00 Keith Krommenhoek 544 Madson Ave. Hutchinson, MN 55350 #544 Madson Ave. $77.10 10- 1050 -1 -00 Kim Piehl 511 Linden Ave. Hutchinson, MN 55350 #511 Linden Ave. $106.51 r 14- 0135 -4 -00 James A. Dorsey 535 Lyndale Ave. Hutchinson, MN 55350 *535 Lyndale Ave. $27.75 Don Steffen 20- 0065 -0 -00 Eugene Duesterhoeft 715 Harrington St. Hutchinson, MN 55350 *715 Harrington St. $120.47 26- 0215 -0 -00 Darrell Becker Route 1 Grove City, MN 56243 *860 Dale St. $114.10, $70.83 90 -days, cc: First National Bank Promises to pay 9/01/83 26- 0220 -0 -00 James Duhammel 890 Dale St. Hutchinson, MN 55350 *890 Dale St. $74.92 26- 0225 -1 -00 Southside Auto Body 900 Dale St. S. Hutchinson, MN 55350 *900 Dale St. S. $36.69 36- 0062 -5 -00 Loren Anderson Route 1 Hutchinson, MN 55350 *500 Lakeview Lane $13.76 36- 0063 -3 -00 S & A Const. Route 1 Hutchinson, MN 55350 *502 Lakeview Lane $20.73 $43.27 -60 days 36- 0065 -0 -00 Galen Gruis 510 Lakeview Lane Hutchinson, MN 55350 *510 Lakeview Lane $52.59 38- 0005 -0 -00 Gene Burch 804 Sunset St. Hutchinson, MN 55350 *804 Sunset St. $76.01 39- 0091 -0 -00 George H. Nelson 945 Church St. Hutchinson, MN 55350 *945 Church St. $73 -61 lol 9-1- 0 RETAIL "ON SALE" 0 "ate of S-ffiiille5ota, COUXTY OF..... McLeod ...... .... .. .... — ------ To the... ..... Ci.ty ..C..o..u..n..c..i..l . . ..................._......of ffie ......... 1C . . i . . t. y ........................ of. ..... HY.t.c.h.i-n.s.o.n .......... .............. — ......... State of Minnesota: St. Anastasia's Church (Joanne Dooley) ... . ...... hereby appl..IP�far a license for the term of- . ..... from, ths- --- --- 18th of. ---- SPPtgTbPT� — ------- 1981, to sell At Retail Only, Non- Intoxicating Malt Liquors, as the same are defined by law, far consumption -OX" ihcne certain premises in the Ci ty _-_ ..... .. ---- Hut-r-Umian ------ dczoriUd as follows, to-wit:_ ------ - -- --- St. Anastasia's Church Fall Festival at which place said applicant ----- Dperatz ... IlLd business of ----------- .... . .. . and to that end represent. and state.... as follows � of the n�,tcd tafes of good moral character That said applicant. ............ -- ......... .. ..... - -rZticen U S ' ; and repute; and ha — - attained the age of 21 years; that ..... -- ---- --- ------ ----- Proprietor ------ 4 the establishment for which the license will be Lmuod if this application is granted. That no manufacturer of such nor—infoxizatinff Malt liquors has any OUMer&hi)ol in whole or in Par" in said business of said applicant.. -...or any interest therein; That said applLoant....malce --- this application pursuant and SUNCCf to all the laws of the State of Afinn"ot-a and the ordinances and regulations of said- _._.._..— .._._ —. applicable thereto, which are hereby made a Part hereof, and hereby agree...... to observe and obey the same; 03.n r,� &�.r If ..v. of 1-.j Each applicant further state that he iJ not now the holder of, nor has he made application for, nor does he intend to make application far a Federal Retail Dta.ler's Special tax stamp far the sale of 1.,Ioxicatinff liquor. Church group responsible for checking all J.D.Is and assuring that beer stays on church grounds, Recommend approval. Dated August 16, - 83 Ie (/Joanne Dooley U 1Q - applicant_ P. 0. rddd" a --- 4 A� Al 12) 587.5151 "Y OF HUTCHINSON iSHINGTONAVENUE WEST WSON, MINN. 55350 M E M o DATE: August 16, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Masonic Temple Site Building Removal The specifications have been completed for demolition of the building and I recommend calling for bids on September 12, 1983, as requested in the attached Resolution. Marlow V. Priebe Director of Engineering MVP /pv attachment • RESOLUTION APPROVING SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT: DEMOLITION OF STRUCTURES ON LOTS 1 AND 2 OF BLOCK 13, SOUTH HALF CITY Resolution No. 74- % 91 WHEREAS, the City Engineer has prepared specifications for the Demolition of Structures on Lots 1 and 2 of Block 13, South Half City of Hutchinson, Minnesota, known as the Masonic Temple Site, and has presented such specifications to the Council for .approval: NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINENSOTA: 1. Such specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 2:00 P.M. on September 12th, 1983, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the Council this 23rd day of August, 1983. Mayor Clerk (612) 587 -5151 r CITY OF HUTC'HINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 16, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Project 83 -02 The plans and specifications are completed for the above- referenced project. I recommend we call for bids on September 12, 1983, in order to complete the work this year. If acceptable, the attached Resolution Approving Plans and Specifications and Calling for Bids should be approved. Marlow V. Priebe Director of Engineering MVP7pv attachment 9 --4!�'- 0 0 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT NO. 83 -02 Resolution No. N-9—( WHEREAS, pursuant to a resolution passed by the Council on June 28th, 1983, the City Engineer has prepared plans and specifications for the improvement of Oakwood Lane by the construction of Sanitary Sewer, Storm Sewer and Appurtenances in 1983 and Grading, Gravel Base, Curb and Gutter and Appurtenances in 1984; and on California Street, School Road and County Road 12 by the construction of Storm Sewer and Appurtenances in 1983, and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 2:00 P.M. on September 12th, 1983, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for 10 per cent of the amount of such bid. Adopted by the Council this 23rd day of August, 1983. Mayor Clerk (612) 587 -5151 CITY OF KUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 16, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Project 83 -01 -19 Sidewalk The assessment roll has been completed and I recommend the hearing be held on September 27, 1983, as requested in the attached Resolution. Marlow V. Priebe Director of Engineering MVP /pv attachment RESOLUTION NO. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 171 WHEREAS, cost has been determined for the improvement of: Jefferson Street from Washington Avenue to Third Avenue S.E.; Washington Avenue S.E., First Avenue S.E., Second Avenue S.E. & Third Avenue S.E. from Hassan Street to Adams Street; Adams Street from Washington Avenue S.E. to Fair Avenue; by the construction of Sidewalk and Appurtenances, and the bid price for such improvement is $44,936.00, and the expenses incurred or to be incurred in the maiking of such improvement amount to $13,480.80, so that the total cost of the improvement will be $58,416.80. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $48,858.80, and the portion of the cost to be assessed against benefited property owners is declared to be $ 9,558.00• 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Clerk Adopted by the Council this 23rd day of August, 1983. 1. Mayor r1 LJ • Compiled By: Marlow V. Priebe PROJECT 83 -01 -19 COST PER UNIT Computed By: Marlow V. Priebe SIDEWALK & APPURTENANCES SERVICE LEAD Checked By: Cal Rice NO. YRS. SPREAD UNIT USED ASSESSMENT ROLL NO. 171 ACCT. PARCEL NAME & ADDRESS ADDITION OR REM. S.W. CONST. 4" CONST. 6" SAW CUT TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK $0.39 S.W. $1.69 S.W. $2.47 $1.30 ASSESSMENT 1 0978.000 Sp SF SF LF LeRoy A. & H. Schmidt 10007.8 855.8 152.0 0 Grand Totals...... 436 Huron, Hutch., MN 55350 CD: Hutch Elks, Inc. 31- 117 -29 -15 -0370 Box 272, Hutch., MN 55350 N 1/2 City 6 47 $ 393.04 $1446.30 $ 375.44 $ 0.00 $ 2,214.78 2 4345.000 414.0 162.0 252.0 0 Swanke Motors, Inc. 145 Washington Ave. E. 31- 117 -29 -15 -0450 Hutchinson, MN 55350 W 46' of Lot 5, N 1/2 City 48 $ 161.46 $ 273.78 $ 622.44 $ 0.00 $ 1,057.68 3 4347.000 D.E. McGannon, c/o Richard J. Peterson 197.8 197.8 0 0 CD: James Heikes, 1202 Lewis CD: Al Kramer 105 Washington Ave. E. Lot 6 EX E 22' & EX W 501, 31- 117 -29 -15 -0440 Hutchinson, MN 55350 N 1/2 City 48 $ 77.14 $ 334.28 $ 0.00 $ 0.00 $ 411.42 4 4348.000 184.8 184.8 0 0 Howard P. & C. Quade 604 -2nd Ave. S.W. 31- 117 -29 -15 -0460 Hutchinson MN 55350 E 22' of Lot 6, N 1/2 City 48 $ 72.07 $ 312.31 $ 0.00 $ 0.00 $ 384.38 5 0042.000 598.5 598.5 0 0 Robert Wyttenhove c/o Bertha Wyttenhove 600 W. 3rd St. 06- 116 -29 -03 -0110 Waconia, MN 55387 N 51' of Lot 1, S 1/2 City 7 $ 233.42 $1011.46 $ 0.00 $ 0.00 $ 1,244.88 6 0054.000 325.0 325.0 0 0 Russell J. & A. Meade _.. 231 Adams St. 06- 116 -29 -03 -0230 Hutchinson, MN 55350 W 82' of Lot 10, S 1/2 City 7 $ 126.75 $ 549.25 $ 0.00 $ 0.00 $ 676.00 7 0030.000 Carl E. & J. Moehring, 13841 Choco, 93.2 93.2 0 0 Apple Valley, CA 92307 CD: Swanke Motors,, Inc. 145 Washington Ave. E. 06- 116 -29 -03 -0010 Hutchinson, MN 55350 S 1/2 City 1 6 $ 36.36 $ 157.51 $ 0.00 $ 0.00 $ 193.86 Total Principal... Total Interest.... Grand Totals...... Compiled By: Marlow V. Priebe PROJECT 83 -01 -19 COST PER UNIT Computed By: Marlow V. Priebe SIDEWALK & APPURTENANCES SERVICE LEAD Checked By: Cal Rice NO. YRS. SPREAD 10 UNIT USED ASSESSMENT ROLL NO. 171 ACCT. PARCEL NAME & ADDRESS ADDITION OR REM. S.W. CONST. 4" CONST.'6" SAW CUT TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK $0.39 S.W. $1.69 S.W. $2.47 $1.30 ASSESSMENT 14 . os87 403.9 403.9 0 0 Lorraine A. Meyer 45 Jefferson St. So. 06- 116 -29 -03 -0060 Hutchinson, MN 55350 S 1/2 City 6 6 $ 157.52 $ 682.59 $ 0.00 $ 0.00 $ 840.11 9 0037.000 329.5 329.5 0 0 Lorraine A. Meyer 45 Jefferson St. So. • 06-116-29-03-0070 Hutchinson MN 55350 S 1/2 City 7 6 $ 128.50 $ 556.86 $ 0.00 $ 0.00 $ 685.36 10 4272.000 260.4 260.4 0 0 Hutchinson Partners c/o Kenneth Lever 6566 France Ave. So. 06- 116 -29 -03 -0780 Edina MN 55435 Lots 1,2 & 10 S 1/2 City 15 $ 101.56 $ 440.08 $ 0 $ 0 $ 541.64 11 4273.030 49.8 49.8 0 0 Church of Jesus Christ of Latter Day Saints 50 E. North Temple S 4' of Lot 4 & all of Lot 5, 06- 116 -29 -03 -0820 Salt Lake City, Utah 84150 S 1/2 City 15 $ 19.42 $ 84.16 0.00 0.00 $ 103.58 12 0217.000 46,5 46.5 0 0 Francis E. Mott 423 School Road No. 06- 116 -29 -03 -0890 Hutchinson, MN 55350 S 1/2 City 3 25 $ 18,14 $ 78,58 0.00 0.00 $ 96.72 • 13 00228.000 17.8 17.8 0 0 DuWayne T. Peterson & Howard J. Madson Box 68 06- 116 -29 -03 -0990 Hutchinson, MN 55350 S 1/2 City 5 26 $ 6.94 $ 30.08 0.00 0.00 $ 37.02 14 4343.000 192.0 192.0 0 0 Paul Janousek Rt. 2 31- 117 -29 -15 -0430 Hutchinson, MN 55350 N 1/2 City 3 48 $ 74.88 $ 324.48 0.00 0.00 $ 399.36 Total Principal... Total Interest.... Grand Totals...... Compiled By: Marlow V. Priebe PROTECT 83 -01 -19 COST PER UNIT Computed By: Marlow V. Priebe SIDEWALK & APPURTENANCES SERVICE LEAD Checked By: Cal Rice NO. YRS. SPREAD 10 UNIT USED ASSESSMENT ROLL NO. ACCT. PARCEL NAME & ADDRESS ADDITION OR REM. S.W. CONST. 4" CONST. 6" SAW CUT TOTAL NO NO OF OWNER SUBDIVISION LOT BLOCK $0.39 S.W. $1.69 S.W. $2.47 $1.30 ASSESSMENT 15 0039.000 Lillian Winterfeldt sr SF SF IF 746 Madson, Hutch., MN 55350 322.7 322.7 0 0 CD: Kenneth E. & M. Norton 549 Hassan 06-116-29-03-0090 Hutchinson MN 55350 S 1/2 City 9 6 $ 125.85 $ 545.36 $ 0.00 $ 0.00 $ 671.21 Total Principal... Total Interest.... Grand Totals...... $ 9,558.00 0 0 RESOLUTION NO. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 171 WHEREAS, by a Resolution passed by the Council on the 23rd day of August, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving: Jefferson Street from Washington Avenue to Third Avenue S.E.; Washington Avenue S.E., First Avenue S.E., Second Avenue S.E. & THird Avenue S.E. from Hassan Street to Adams Street; Adams Street from Washington Avenue S.E. to Fair Avenue; by the construction of Sidewalk and Appurtenances; AND WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 27th day of September, 1983, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 23rd day of August, 1983. Mayor Clerk (612) 587 -5151 HUTCH' M C„EiilSQfE CITY OF NU 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 11, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Hilltop Lane, Connecticut Street and Campbell Lane Street Improvement I have completed the study for the improvement requested in the petition the City received on June 27, 1983. - Attached is the following: 1. Petition for Local Improvement 2. Resolution Declaring Adequacy of Petition and Ordering Preparation of Report 3. Engineer's Report 4. Resolution Receiving Report and Calling Hearing on Improvement If you desire to proceed with this project, it is necessary to adopt the two (2) resolutions. I would propose to send a letter, with the hearing notice, with detailed cost information for each property owner. MVP/PV attachments 7y/,,, , �?l -��� Marlow V. Priebe Director of Engineering q -G PETITION FOR LOCAL IMPROVEMENT Hutchinson, Minnesota June 27, 1983 To the City Council of Hutchinson, Minnesota: The attached Petition has been signed by the owners of not less than 35 percent in frontage of the real property abutting Hilltop Lane and Connecticut Street in Hilltop :,ddition and Connecticut Street and Campbell Lane in Clark's 2nd Addition and McClure's Addition, and hereby petitions for the improvement of said streets by the construction of Gravel Base, Bituminous Surfacing and Appurtenances, pursuant to Minnesota Statutes, Chapter 429. The attached Petition was examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. City Clerk J-un), as / /S8.3 WC 4- es cle-0 c s-f r e e, f" / �'J/ -�o � �e� • f,'o ,J o t f ��.-i-c/.�L. i � s o .J o F CB �J -fitG ccSSe57Cw /ems% po��osE7> Gy �� c /�`, / � -> 'A 70-1- g 1a_ i� ew 13- LO 10- y3� 7� , e- 0-fi-7-1 _ �/T-, S� 390 Nag e 39-V C/9'Q f1a / �s.v��zT /mow% y3� 7� , e- 0-fi-7-1 _ �/T-, S� 390 Nag e 39-V C/9'Q 0 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT PROJECT NO. 84 -01 Resolution No. 7476 BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A certain petition requesting the improvement of Hilltop Lane and Connecticut Street in Hilltop Addition and Connecticut Street and Campbell Lane in Clark's 2nd Addition and McClure's Addition, by the construction of Gravel Base, Bituminous Surfacing and Appurtenances, filed with the Council on June 27th, 1983, is her^,by declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to Marlow V. Priebe and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 23rd day of August, 1983. Mayor Clerk ENGINEER'S REPORT CITY OF HUTCHINSON DATE: August 9, 1983 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Street Surfacing Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on September 13th, 1983 at 8:00 P.M. PROJECT NO. 89 -01 Grading, Base and Surfacing and Appurtenances on Hilltop Lane and Connecticut Street in Hilltop Addition , Construction Cost $ 20,000.00 Engineering 2,000.00 Fiscal and Miscellaneous 2,000.00 Land Acquisition -0- Capitalized Interest 2,000.00 TOTAL ---------------------------------- $ 26,000.00 Assessable Cost $ 26,000.00 Deferred Assessable Cost -0- City Cost -0- TOTAL --------------------------------- $ 26,000.00 Respectfully submitted, Marlow V. Priebe Director of Engineering MVP /pv ENGINEER'S REPORT CITY OF HUTCHIN DATE: August 9, 1983 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Street Surfacing Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on September 13th, 1983, at 8:00 P.M. PROJECT NO. 84 -01 Grading, Base, Surfacing and Appurtenances on Connecticut Street and Campbell Lane in Clark's 2nd Addition and McClure's Addition. Construction Cost $ 28,000.00 Engineering 2,800.00 Fiscal and Miscellaneous 2,800.00 Land Acquisition -0 Capitalized Interest 2,800.00 TOTAL --------------------------------- $ 36,400.00 Assessable Cost Deferred Assessable Cost City Cost (Park Land) TOTAL---- - - --- -- MVP /pV $ 26,900.00 -0- 9,500.00 $ 36,400.00 Respectfully submitted, Marlow V. Priebe Director of Engineeirng RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 84 -01 Resolution No. 7477 WHEREAS, pursuant to resolution of the council adopted August 23rd, 1983, a report has been prepared by Marlow V. Priebe, Director of Engineering, with reference to the improvement of Hilltop Lane and Connecticut Street in Hilltop Addition and Connecticut Street and Campbell Lane in Clark's 2nd Addition and McClure's Addition by the construction of Gravel Base, Bituminous Surfacing and Appurtenances, and this report was received by the Council on August 23rd, 1983, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of _. the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $62,400.00 2. A public hearing shall be held on such proposed improvement on the 13th day of September, 1983, in the Council Chambers of the City Hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and _ improvement as required by law. Adopted by the Council this 23rd day of August, 1983. Mayor Clerk PUBLISHED IN THE HUTCHSON LEADER ON THURSDAY, AUGUST 25TH, 1983, AND ON THURSDAY, SEPTEMBER 1ST, 1983. NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 84 -01 Publication No. TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson will meet in the Council Chambers of the City Hall at 8:00 P M on Tuesday. September 13th. 1983, to consider the making of an improvement on Hilltop Lane and Connecticut Street in Hilltop Addition and Connecticut Street and Campbell Lane in Clark's 2nd Addition and McClure's Addition by the construction of Gravel Base, Bituminous Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $62,400.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: August 23rd, 1983- City PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. (612) 587 -5151 CITY OF HUT ch,'FIRSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 12, 1983 TO: Mayor and City Council FROM: City Engineer RE: 1984 Public Improvements The following projects are recommended for 1984 construction: Estimated Cost 350' - 8" Sanitary Sewer, 6" Watermain, 12" Storm Sewer September 13, and Appurtenances on Hilltop Drive in Kimberly $ 21,000 2. Country Estates September 700' - 12" Sanitary Sewer Trunk Main from 1st Ave. S.E. - Receive Report. and Huron St. to Washington Ave. be Monroe $ 25,000 St. and Erie St. 300' - 8" Sanitary Sewer and Appurtenances on Erie St. $ 6,000 from 1st Ave. S.E. to 2nd Ave. S.E. 1,000' - 30" Trunk Storm Sewer and Appurtenances from River to Washington Ave. on Hassan St. $ 42,000 1,500' - 8" Watermain on 1st Ave. N.E., Hassan St. and 1st $ 27,000 Ave. S.E. Street - Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances on California Street from T.H. 7 to School Road and $180,000 School Road from California St. to CSAH No. 12 Sidewalk - Complete sidewalk repair in assessment District and $100,000 continue repair in outlying area of City To enable us to complete plans, advertise for bids and hold assessment hearings by the first of the year, the following schedule is recommended: 1. on September 13, 1983 - Order Report. 2. on September 13, 1983 - Receive Report. Mayor and City Council 1984 Public Improvements August 12, 1983 Page 2 3. On September 13, 1983 4. On October 25, 1983 - 5. On November 23, 1983 1983. 6. On December 13, 1983, 7. On January 24, 1984, - Set hearing for October 11, 1983. Approve projects and order plans. - Approve plans and set bid date for December 12, set assessment hearing for January 10, 1984. approve contracts. The report will include the project cost, assessable cost, deferred cost and City Cost. As indicated, this will be deferred to the September 13th meeting. This advanced information is being submitted in the event you desire to have any of the recommended projects programed- in the future. MVP /pv • Marlow V. Priebe Director of Engineering (672) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 17, 1983 TO: Hutchinson City Council — — — — — _ — — — — — — FROM: Planning Commission — — — — — — — — — — — — — SUBJECT: Conditional Use Permit - _su_bmi_tted by Hutch ABC _Mon_tes_sori School Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 28, 1983, an application was submitted by the Hutch ABC Montessori School for a conditional use permit to allow the school to operate a Day Care Center at 446 Adams St. South. A public hearing was held on August 16, 1983, at which time there was no one present who objected to the request. A representative of the Montessori School was present to explain the school will run from 8 -11:30 a.m., and the day care center from 11:30 to 5 p.m. in order to accomodate working parents. He noted that the Dept of Public Welfare makes regular inspection of the facility and its operations throughout the year. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners 4s well as published in the Hutchinson Leader on Thursday, 8u 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the conditional use permit to allow the day care center be granted to begin after the applicant complies with fire and building codes for a day care operation. Respectfully submitted, Larry Romo, Chairman r RESOLUTION NO. 7482 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW HUTCH ABC MONTESSORI TO OPERATE A DAY CARE CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Hutch ABC Montessori School of Hutchinson, Minnesota has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow the school to operate a Day Care Center at 446 Adams Street South, with the following legal description: Lot 5, Block 48, Townsite of Hutchinson, South Half, McLeod County, Minnesota 2. The City Council has considered the recommendation of the Planning Com- mission and the effect of the proposed use on health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use of the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause ser- ious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based upon the findings set forth above, subject to complying with fire and building codes for a day care operation. Adopted by the City Council this 23rd day of August, 1983. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor 40 0 • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M DATE: August 17, 1983 T0: Hutchinson City Council_ FROM: Planning Commission SUBJECT: Conditional Use Permit as submitted_ by Quentin Larson Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464,, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 25, 1953, an application was submitted by Mr. Quentin Larson for a conditional use permit to allow the construction of a 16, R 20' addition to an existing nonconforming structure on the property located at 570 Glen Street. A public hearing was held on August 16, 1983, at which time there was no one present who objected to the request. It was noted that the new addition will meet all setback requirements. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as August published in the Hutchinson Leader on Thursday, , 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the conditional use permit be granted as requested. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission 9 -� RESOLUTION NO. 7483 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF ADDITION TO EXISTING NON - CONFORMING STRUCTURE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Quentin Larson of Hutchinson, Minnesota has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordi- nance No. 464 to allow the construction of a 16' X 20' addition to an existing non- conforming structure.on the property located at 570 Glen Street, with the follow- ing legal description: Lot 4 of Block 3, Bonniwell's Addition to the City of Hutchinson according to the map or plat thereof on file and of record in the office of the County Recorder. 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on health, safety, and welfare of the occu- pants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use of the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause ser- ious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 23rd day of August, 1983. ATTEST: Gary D. Plotz City Clerk • James G. DeMeyer Mayor 0 0 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 17, 1983 T0: Hutchinson City Council _ _ _ _ _ _ _ _ _ _ _ _ FROM: Planning Commission _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Variance Request as submitted by Geobel_Fixtures_ _ _ Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for variance. HISTORY On July 28, 1983, an application was submitted by Goebel Fixtures for a variance to allow the reduction of the required 50' setback to 0' for the purpose of constructing an enclosed loading dock on the south side of Geobel Fixtures, 528 Dale St. & Roberts Road. A public hearing was held on August 16, 1983. Mr. Earl Haarstad, 936 Thomas Ave., was present to voice his concerns about safety, traffic and the aesthetic effect of the new addition. Mr. Virgil Goebel, Mr. Dick Goebel and Mr. Curt Ulferts (Marcus Construction Co.) were present to explain the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 4, 1983- 3. It was noted that Goebel's should remain conscious of safety in the area. RECOI-24ENDATION It is the recommendation of the Planning Commission that the variance be granted as requested, based on the fact that there was indeed a hardship to the applicant in terms of efficiency without the enclosed loading dock. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission 94. • • RESOLUTION NO. 7484 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF THE ZONING ORDINANCE NO. 464 TO ALLOW REDUCTION OF REQUIRED SETBACK TO CONSTRUCT AN ENCLOSED LOADING DOCK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Goebel Fixtures of Hutchinson, Minnesota has applied for a variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for a variance to allow the re- duction of the required 50 foot setback to zero feet for the purpose of construct- ing an enclosed loading dock on the south side of Goebel Fixtures, 528 Dale Street and Roberts Road, with the following legal description: Two tracts of land 148 -1/2' X 293 -1/2' of Lot 73 except street, Lynn Addition; 12' X 850' of N.74' of 5.297' except W.293.5' and W.249.88'of E.407.88' except street, Lot 73 Lynn, 97' X 268' of Lot 73 except street, Lynn Addition. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of dhe proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic con- ditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the pro- posed variance will not impair an adequate supply of light and air to adjacent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply gen- erally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and en- joyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hard- ship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. RESOLUTION NO. 7484 PAGE 2 Adopted by the City Council this 23rd dar of August, 1983. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor • • 1 2 MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, August 17, 1983 CALL TO ORDER FOR YOUR INFORMATION The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:30 P.M., with the following members present: Ted Beatty, Elsa Young, Don Erickson, Shu -Mei Hwang, Tom Lyke and Chairman Romo. Members absent: Roland Ebent. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe and City Attorney James Schaefer. MINUTES The minutes of the regular meeting as presented upon a motion by Mrs. motion carried unanimously. 3. PUBLIC HEARINGS dated July 19, 1983, were approved Young. Seconded by Mr. Beatty, the (a) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCH ABC MONTESSORI SCHOOL Chairman Romo opened the hearing at 7:31 P.M. with the reading of publication #3110 as published in the Hutchinson Leader on Thursday, August 4, 1983. The request is for a conditional use permit to allow the Hutch ABC Montessori School to operate a day care center at 446 Adams St. S. Mr. Farid Currimbhoy was present to explain the request. He stated that the school will operate from 8:00 A.M. to 11:30 A. M. The day care center will operate from 11:30 P.M. to 5:00 P.M. The reason for the day care center is to accomodate working parents. Mr. Priebe explained that the reason for the staff's comment about meeting fire and building codes is because of the change in operation. He is not aware of anything that isn't up to code, but stated that the Fire Marshal will reinspect the facility. Mr. Currimbhoy stated that the Fire Marshal had been at the school and changed number of children allowed in the facility at any one time from 17 to 16. After discussion, Mr. Beatty made a motion to close the hearing at 7:35 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Beatty made a motion to recommend to City Council approval of the Conditional Use Permit as requested with the day care operation to begin after applicant has complied with all fire and building codes for such operation. The motion was seconded by Mrs. Young. Discussion followed. Mr. Erickson commented that the permit might be issued for a one year period. Mr. Currimbhoy stated that the Department of Public Hutchinson PlannirpCommission Minutes August, 17, 1983 Page 2 Welfare inspects at least once a year, and at regular inter- vals throughout the year. Any changes in facility or operation must be approved by them. The motion carried unanimously. (b) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT AS SUBMITTED BY QUENTIN LARSON Chairman Romo opened the hearing at 7:37 P.M. with the reading of publication # 3111 as published in the Hutchinson Leader on Thursday, August 4, 1983. The request is for a conditional use permit to allow the construction of a 16' by 20' addition on the south side of an existing nonconforming structure on the property located at 570 Glen Street. Mr. and Mrs. Larson were present to explain the request. It was noted that the addition will not-be on the -side that is nonconforming, and it will meet all required setbacks. After discussion, Mr. Beatty made a motion to close the hearing at 7:40 P.M. Seconded by Mr. Erickson the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council approval of the Conditional Use Permit as requested. Seconded by Mr. Beatty, the motion carried unanimously. (c) CONSIDERATION OF A REQUEST FOR A VARIANCE AS SUBMITTED BY GOEBEL FIXTURES Chairman Romo asked that it be noted that as he received a notice of the hearing as a property owner in the vicinity, he would simply preside over the hearing and would not make any comments pro or con nor would he vote on the recommendation. Chairman Romo opened the hearing at 7:43 P.M. with the reading of of publication if 3112 as published in the Hutchinson Leader on Thursday, August 4, 1983. The request is for a variance to reduce the required 50' setback to 0' for the purpose of constructing an enclosed loading dock on the south side of the property located at 528 Dale Street and Roberts Road ( Goebel Fixtures ). Mr. Dick Goebel, Mr. Virgil Goebel and Mr. Curt Ulferts _(Marcus - Construction Company, Inc.)were present to explain the request. They explained that the reason for the request is that it takes a long time to load a truck. By enclosing the loading dock, it will improve the efficiency of the plant. They still intend to use the three loading areas that they now use. The new loading dock will Planning Commission Minutes August 17, 1983 Page 3 not increase the amount of traffic in the area. Mr. Earl Haarstad, 936 Thomas Avenue was present to voice his concerns about the request. He asked about safety, traffic and he commented that he thought the addition would detract from the aesthetic look of the property. Dick Goebel explained that they had tried out this lo- cation for loading and it presented no problem for traf- fic or safety. The roofline of the addition will be the sane as the present roofline. A portion of the lilac bushes will be taken out. Boulevard trees could be planted. Mr. Beatty commented that the request did bring it very close to the sidewalk; however, without the enclosed loading dock there would be a hardship to run the business efficiently. Mrs. Young commented that Goebel's have always done their utmost to have a nice looking facility acceptable to the neighborhood. Mr. Erickson raised concern about structure coming out to the "0" lot line. He received some comments about late night trucking to and from Goebel's Fixtures. Dr. Lyke questioned the safety of such a structure for those using the sidewalk next to the proposed structure. Mr. Hwang commented about how the structure would detract from the aesthetic effect of the plant. Following discussion, Mr. Beatty made a motion to close the hearing at 8:05 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council to deny the request for the variance as submitted. Seconded by Mr. Hwang, the motion failed with Mr. Erickson.and Mr. Hwang voting aye and Mrs. Young, Mr. Beatty and Dr. Lyke voting nay. Mr. Beatty made a motion to approval of the variance as it would indeed be a hardsh loading dock). Seconded by Mr. Beatty, Mrs. Young, and and Mr..Hwang voting nay. recommend to the City Council requested from the standpoint that ip to them (to not build the enclosed Mrs. Young, the motion carried, with Dr. Lyke voting aye and Mr. Erickson Hutchinson Planning Commission Minutes August 17, 1983 Page 4 4. Old Business Chairman Romo asked about the difficulty involved for the Utilities Commission to move utility lines. Dr. Lyke, representing the Utilities Commission on the Planning Commission commented that after the last meeting he was informed that moving utility lines is done every day and is not a particularily involved project. Discussion followed. Chairman Romo asked that it be noted in the minutes that we (the Planning Commission) should look at utility lines more closely in the event they are used as a hardship for a request in the future. City Attorney Schaefer commented that the Planning Commission is an advisory board and they are expected to make a recommendation based on what is presented to them before and at the public hearing. They are not an investigative body that must verify the information pre- sented before making a recommendation. 5. New Business (a) BUDGET REVIEW City Administrator Plotz presented the projected budget for the Planning Commission for 1984. City Engineer Priebe explained a project involving maps that would be part of the Planning Commission budget. Mr. Erickson made a motion to approve the budget as presented. Seconded by Mr. Beatty, the motion carried unanimously. 6. Adjournment There being no further business, Mrs. Young made a motion to adjourn the meeting at 8:25 P.M. Seconded by Mr. Beatty, the motion carried unanimously. 40 • 711-(612) 587 -5151 CITY OF HUTC INS©N 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 16, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Off - Street Parking Plowman Site If you propose to proceed with the demolition and surfacing of the "Plowman Site ", the following information and desired action is hereby submitted: 1. Lease expires on November 30, 1983, with a 90 day notification clause. Approval of giving notice is in order. 2. If demolition of building is desired in 1983, approval of a date is requested to enable us to write bid specifications. 3. If bituminous surfacing is desired in 1984, approval to proceed with plans and specifications is requested. Marlow V. Priebe Director of Engineering MVP /pv 9 �� • • August 11, 1983 Mayor Jim DeMeyer and Hutchinson City Council: This is a request for proper action to be taken caused by recent building and landscaping on property adjacent to our property. The run off water is directed to our back yard from the roof pitch and landscaping as completed. But in discussion with Homer Pitman, Building Inspector, and as stated by him the survey map shows water to be directed to the street. Prior to the aforementioned development, water stayed on the property in low areas. We have lived in our home for over ten years without water problems but feel a problem has been created by the property owner. "��S`iincerely, Harp Diane Albers 405 Shady Ridge Rd. Hutchinson, Mx 55350 encl: copy of development sketch obtained from City of Hutchinson. AUG' 0183 RECEIVED \�P By� /i i )- 20000 i - • .. e ' • i CFRTIF/CATE OF FOR PAUL 5FTK ,I LOT 3 _ Q r, ryccfo Loft 3 and C, [i /o C rF FOURTH AC': ,O.V. 1a o rrccrdrd pfof rhea nun aae roco rvm ' /83.12 In •: _ .r, +e. o ,o.. f .r a •.�e ,. I \ /• O `'n �� b f � •f e a..o s/ ar • 11061 \ Y.e 6 .11 021 . Q / / \J I,•n sr .e, O rnfl V n M1 • CI �`\ O .y r, rm SES _.. k /cc ., r, I IrI d 14 «� t�j i HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. • Hutchinson, Minnesota 55350 CAU Telephone: (612) 587 -2168 EQUAL HOUSING OPPORTUNITY August 20, 1983 Mr. Gary Plotz, City Administrator 37 Washington Ave. West Hutchinson, MN 55350 Dear Gary: The intent of this letter is to inform you that on August 31, 1983 the term of Commissioner Phyllis Hegrenes on the BRA Board will expire. Commissioner Hegrenes has asked to be reappointed to the Board for another five year term, and the other members of the Board moved to recommend her reappointment at the August 17, 1983 meeting. I would therefore like to request of you that the City Council address this appointment at their next regular meeting. Thank you for your cooperation. Sincerely, L 2/ / 3 Carol Haukos Executive Director 9� RESOLUTION NO. 7486 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 153 WHEREAS, cost has been determined for the improvement of the Downtown Parking District by the construction of Sidewalk and Appurtenances, and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 23rd day of August, 1983. Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7490 ASSESSMENT ROLL NO. 153 WHEREAS, by a resolution passed by the Council on the 23rd day of August, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving the Downtown Parking District by the construction of Sidewalk and Appurtenances, AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 27th g.�X of September, 1983, in the Council Chambers at City Hall at 8:00 p•m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 23rd day of August, 1983. Mayor City Clerk ..� 0 .ter . • RESOLUTION NO. 7487 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 154 WHEREAS, cost has been determined for the improvement of Rolling Oaks Fourth Addition and Madson Addition by the construction of Water and Sewer Service Leads, Hydrant Relocation, Catch Basin Relocation and Curb and Gutter and Appurtenances, and the bid price for such improvement is $ and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 23rd day of August, 1983. Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7491 ASSESSMENT ROLL NO. 154 WHEREAS, by a resolution passed by the Council on the 23rd day of August, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving Rolling Oaks Fourth Addition by the construction of Water and Sewer Service Leads, Hydrant Relocation, Catch Basin Relocation and Curb and Gutter and Appurtenances, AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 27th day of September, 1983, in the Council Chambers at City Hall at 8:00 p.m, to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 23rd day of August, 1983. Mayor City Clerk RESOLUTION NO. 7489 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 156 WHEREAS, cost has been determined for the construction of Sidewalk and Appurtenances, and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and - . he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 23rd day of August, 1983• Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7493 ASSESSMENT ROLL NO. 156 WHEREAS, by a resolution passed by the Council on the 23rd day of August, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of construction of Sidewalk and Appurtenances, AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 27th day of September, 1983, in the Council Chambers at City Hall at 8:00 p.m. to pass upon such proposed assessment and at such -time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 23rd day of August, 1983. City Clerk • Mayor RESOLUTION NO. 7488 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 157 WHEREAS, cost has been determined for the improvement of Hassan Street by the construction of Watermain and Appurtenances, and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ , and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 23rd day of August, 1983. Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7492 ASSESSMENT ROLL NO. 157 WHEREAS, by a resolution passed by the Council on the 23rd day of August, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving Hassan Street by the construction of Watermain and Appurtenances, AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 27th day of September, 1983, in the Council Chambers at City Hall at 8:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 23rd day of August, 1983. City Clerk • Mayor • • �32y�J JAMES H. SCHAEFER ATTORNEY AT LAW 2021222A U(; i ^83 105 2nd Ave. B. W. .�, !!r f P. O. Ram 363 s+C ` y ZD HUTCHINSON, MINN. 55350 1 -912- 597 -7200 !, aye"- _� August 22, 1983 The Mayor and the Hutchinson City Council HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: State of Minnesota, Department of Public Safety VS. Edward Albert Rettmann, Jr. Dear Councilmembers: Minnesota Statutes 169.871 provides that the owner or lessee of a vehicle that is operated with a gross weight in excess of the weight limits is liable for payment of civil penalties. These penalties are to be collected by civil lawsuit initiated by the Attorney General's Office of the State of Minnesota. Subdivision 3 of that Statute provides that County or City Attorneys may appear for the Commissioner of Public Safety in civil actions commenced under that section at the request of the Attorney General. Appearances by City or County Attorneys are discretionary and if the City or County Attorney determines that they do not wish to represent the State in the civil action, the matter is handled by the Attorney General's Office. In order to encourage participation by local prosecuting authorities and to save the State the effort involved in collection trials, Subdivision 5 of that Section provides that should the City Attorney appear in any action, one -third of any amount collected shall be paid to the highway user tax distribution fund and the remaining two - thirds shall be distributed to the city for its utilization in a manner to be determined by the municipality. I have been requested by special Assistant Attorney General Kenneth W. Saffold to collect $5064.00 in civil fines levied against Edward Albert Rettmann, Jr. Since this is a civil lawsuit that is being initiated by the State of Minnesota and does not directly involve the City of Hutchinson, any work I would do on this case would not fall under the provisions of my employment contract with the city. Since this is a rather unique occurrence, I would suggest that I accept the offer and represent the State of Minnesota on behalf of the /C-) — _'U t Mayor and the Hutchinson City Council August 22, 1983 Page Two City of Hutchinson in exchange for one -third of any amount that would be collected. This one -third would be paid from the portion credited to the City of Hutchinson by Subdivision 5. This would mean that if the entire $5,064.00 fine were collected, the State of Minnesota would receive $1,688.00, I would receive $1,688.00 and the City of Hutchinson would receive for its general budget $1,688.00. If a lesser amount would be collected, the amount to be distributed would be reduced accordingly. If nothing is collected, the City would owe nothing for expenses or salary. In effect, this is a situation in which the City cannot lose. If the suit is successful, the city will have added $1,688.00 to its general budget and if the suit is not successful, the City will have expended nothing. I would request permission from the Council to proceed in this matter as outlined above. If you have any questions, please feel free to contact me directly. JHS:dlp Sincerely yours, SCHAEFER LAW OFFICE By ��%�' James H. Schaefer Hutchinson City Attorney 0 �- (612) 587 -5151 �- c/�Y aF �, U i- Cf- 1Fr�JSC3nr 37 WASHING ION AVENUE WEST HUTCHINSON, MINN. 55350 August 22, 1983 Mir. George Ouiclstad State Aid Needs Unit Minnesota Department of Transportation Transportation Building St. Paul, MN 55155 RE. City of Hutchinson Unencumbered Fund Balance Dear George: In accordance with the meeting of August 17th, 1983, I submit the following data: Anticipated 1984 Unexpended Balance $424,112.96 Based on this surmnary, we will need a project under contract by March 1985 of about $125,000. Kindly review and send me your continents. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering MVP /pv $358,563.96 1982 Unexpended Construction Balance To be under Contract in 19B3: S -A -P. 133 - 106 -02 $76,261.00 S 133- 123 -01 $10,080.00 -A.P. S -A.P. 133 - 117 -04 $ 1,440.00 - $87,781.00 $270,782.96 This balance would meet our 1983 requirements $151,016.00 1983 Allotment $421,798 -96 Anticipated 1983 Unexpended Balance To be under contract by March 1, 1984: S 133 - 123 -02 $136,662.00 -A.P. S -A.P. 133- 117 -05 $ 12,040.00 - $148,702.00 $273,096.96 This balance would meet our 1984 requirements $151,016.00 1984 Allotment (Estimate) Anticipated 1984 Unexpended Balance $424,112.96 Based on this surmnary, we will need a project under contract by March 1985 of about $125,000. Kindly review and send me your continents. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering MVP /pv 12) 587 -5151 CITY OF E;u Cf j[YSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O DATE: August 23, 1983 TO: Mavor and City Council FROM: Director of Engineering RE: Central Prairie Railway Association There has been much concern of late that the Burlington Railroad will proceed with placing the line serving Hutchinson on the list for abandonment. The rail service is very important to the residential, commercial, industrial and agricultural community. The above- referenced association has been formed by local and affected business people to try and avoid the abandonment and to improve the service by upgrading the line. This improvement is necessary to properly serve the community. Gary and myself are directors on the board. In order to cover the expenses of the organization, governmental units are being requested to support them at a fee of $500.00. The City has been working with the Railroad for the last 8 years to improve service within the City,as well as having the opportunity to expand the Industrial Park with rail service, which is very important. I, therefore, recommend the City approve this payment. Marlow V. Priebe Director of Engineering MVP /pv /o -_-o. GENERAL FUND J REGULAR COUNCIL MEETING August 23, 1983 WATER $ SEWER FUND August LTD binder insurance 500.00 Hutch Warehouse Grocery distilled water $ 8.82 Hydraulic Specialty Co. supplies 504.95 Maquire Iron Inc. painting water tank 12,250:00 Mn. Pollution Control Agency registration fees 90.00 No. Central Sec.AWWA registration fees 60.00 Dorothy Schramm water meter refund 62.00 Sherwin Spiering overpayment of water bill 2.36 Ag Systems Inc. UPS charges 2.80 Blue Cross Blue Shield Sept. medical ins. 992.54 Central Garage vehicle repairs June & July 885.74 Finley Mix waste water school 125.60 Power Process Equipment equipment and fees 1049.96 RCM Associates testing 200.00 State Treasurer certificate exam fees 30.00 Wesco parts 73.35 $ 16,264.77 GENERAL FUND *Mn. State Treasurer boat registration fees $124.00 *Fireman's Fund August LTD binder insurance 500.00 *Meeker County Court conciliation court- Geo.Runke 22.00 *1st State Federal installment contract payment 25,000.00 MPTA membership dues 50.00 AMI Inc. supplies 239.86 Cash Drawer #2 cash shortage 15.65 Dartnel Corp publication 74.30 General Repair Service supplies 73.87 Meat N Cheese Shoppe transit meeting 15.75 Mid Central Fire Inc. equipment 520.00 Peterson Bus Service bus rental 760.00 Radisson Duluth Hotel room reservation deposit 45.00 Star Surplus STore shovels 7.58 State Agenct Reveling Fund soc.sec.processing costs 62.32 Sec. Bank $ Trust parts 116.57 Wesco parts 73.35 Midland Lines % bus income 681.21 Chanhassen 46 tickets 713.00 Anthony %fachtemes refund 120.00 Frank Murphy repairs 117.05 Kaye Link mileage 89.70 Ronald Haltberg permit refund 62.50 James Weckman %gasoline pumped 51.71 James Hamilton gas key refund 30.00 David Greeley softball tourney 103.85 Virginia Amundson day camp refund 15.00 Julie Ingleman day camp refund 30.00 Karen Dettman pool labor 76.00 Olga Hahn trip refund 12.00 Lawrence Schwarze trip refund 22.00 Norman Schumacher trip refund 23.00 AMI Roto Rooter operning line 38.00 Amoco Oil Co. gasoline 249.50 Am. Welding Supply welding gas 36.36 Blue Cross Blue Shield Sept. med. ins. 12,465.79 r' 1 1 -2- Central Garage vehicle repairs June Central Mn. Communications repairs Coast to Coast supplies Copy Equipment supplies Co. Treasurer dl fees for county Condons Supply Co. cups lst Bank of Mn. repairs 1st Bank of Mn. supplies Floor Care Supply supplies Gopher Sign Co. signs Geo. Field Fire school expenses Hutch Iron $ Metal iron Ind. School Dist. 422 bldg. supervisor Jahnke Red Owl supplies Jerabek Machine rod K Mart supplies Hutch Schwinn shift cable Logis computer charges LN Sickels $ Co. crackfiller Gary Plotz intown mileage Plowmans towing vehicle Marlow Priebe meetings The Patco Co. beacon Shopko film Swanke Motors Inc. 1978 Buick wagon James Schaefer last half August United Bldg. Center supplies Zins Machining supplies Wm. Mueller Y, Sons street material BOND FUNDS 1982 Bond Fund Buffalo Bituminous est #6 final MUNICIPAL LIQUOR STORE Griggs Cooper & Co. wine & liquor Ed Phillips $ Sons wine & liquor Twin City Wine Co, wine $ liquor Junke sanitation refuse pick up Northland Beverages mix City of Hutchinson payroll & July 9375.36 446.00 11.80 154.67 211.00 34.00 178.85 51.11 27.12 611.00 249.16 23.20 1274.00 95.29 2.07 6.06 1.29 2875.47 379.50 150.00 35.00 63.00 65.00 7.08 4500.00 846.37 88.96 8.00 968.00 $ 39,729.28 7484.79 1789.40 1268.42 1773.97 96.00 377.90 3895.26 $ 9,200.95 (612) 587 -5151 CITY OF HUTCHIAISON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 22nd, 1983 TO: Mayor and City Council FOR YOUR 1NFOgMAT101V FROM: George F. Field, Fire Marshal RE: Variance & Building Permit - Charles Miller, 486 Shady Ridge Road At the time of the August 9, 1983, Council Meeting, there had been no permit issued for a swimming pool at the Charles Miller home at 486 Shady Ridge Road. The Contractor, Tom Barrick, did gen an Application for Building Permit. As he has indicated to me, that application was turned over to the Miller's for them to complete. In my discussion with Mr. Barrick, I have recommended that he be present at the August 23, 1983, Council Meeting to answer any questions you may have and to explain his situation. If you have any questions, please contact me. rge Field Fire Marshal GFF /pv CC: Homer Pittman, Building official Marlow V. Priebe, Director of Engineering Gary Plotz, City Administrator • • u� A- 2456(OA) -19 Hutchinson BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA Robert J. Ferderer Robert W. Johnson Kenneth F. Sette County Commissioner County Commissioner RONALD HORSWELL PROPERTY Chairman Vice Chairman Member Ex -Officio Member Ex -Officio Member i AUG qS3 RECEIVED BY.._--°---- FOR YOUR INFORMATION IN THE MATTER OF THE JOINT RESOLUTION OF ) THE CITY OF HUTCHINSON AND THE TOWN OF ) ACOMA FOR THE ORDERLY ANNEXATION OF ) NOTICE OF HEARING CERTAIN LAND TO THE CITY OF HUTCHINSON ) PURSUANT TO MINNESOTA STATUTES 414 ) Notice is hereby given that a public hearing will be held pursuant to Minnesota Statutes 414, as amended, before the Minnesota Municipal Board in the above- entitled matter. The hearing will be held on the 14th day of September, 1983 in the Council Chambers, Hutchinson City Hall, Hutchinson, Minnesota commencing at 10:00 a.m. All persons shall be given an opportunity to be heard orally and to submit written data, statements or arguments concerning the above- entitled matter. The right to testify and the admission of testimony and other evidence shall be governed by the Rules of the Minnesota Municipal Board. (The rules of the Minnesota Municipal Board may be purchased from the Documents Section, 117 University Avenue, St. Paul, Minnesota 55155.) The property proposed for annexation is described as follows: That part of the Northwest Quarter of Section 36, Township 117N, Range 30W, described as follows: Commencing at the North Quarter corner of Section 36; thence along the North line of said NW '/„ on an assumed bearing of West, a distance of 565.92 feet to the point of beginning, said point being the SE corner of the Oakwood Addition; thence con- tinuing West along said North line, a distance of 753.30 feet; thence South one (1) degree 53 minutes West, a distance of 279.65 feet; thence East 805.19 feet, to the center line of County Road No. 12 and the NE corner of the Green's View Addition; -2- thence Northwesterly along said center line of County Road No. 12, a distance of 282.74 feet more or less to the point of beginning. After all testimony is complete and the record is closed, the Board will meet from time to time to deliberate, approve and issue its findings and order. Persons desiring to be present at such meetings or conference call meetings should contact the Board Office. Dated this 17th day of August, 1983. YIEZESOTA MUNICIPAL BOARD 165 Metro Square Building St. Paul, Minnesotajj 55101 Patricia D. Lundy Assistant Director 0 • F "�D E �lii ! �EIIf 1111 Ill. it �`�8z�aszszp2 league of minnesota cities August 12, 1983 FOR YOUR INFORMATION TO: Mayors, Managers, and Clerks FROM: Donald A. Slater, Executive Director Peggy Flicker, Legislative Counsel RE: Update on LGA Proportional Reduction Issue The Revenue Department has determined that the cost of fully funding the LGA formula for the 1984 distribution is $3.45 million greater than the $246.2 million which the Legislature appropriated to fund LGA in 1984. In addition, the $6.4 million appropriated to cover the "3/4 mill grandfather provision" is $629,000 short, so a proportional reduction of that part of the aid is necessary, too. (Note - These "shortfalls" are not a sign of state budgetary problems. Because the updated data for computing 1984 LGA results in a higher cost to pay each city its final aid amount than is available in the appropriation, it is necessary to make some sort of proportional reduction.) In addition, the Department has decided to use the "Alternative One" method to make the proportional reduction. Thus most cities who had expected a 6% increase will still receive that increase, despite the shortfall. However, those cities which are "on the formula" or which receive aid on the basis of the 3/4 mill maximum decrease provision will be affected. As a percentage of expected LGA, the proportional reductions may be fairly severe in some of the affected cities. The LMC Board met on August 4 (before the Department's decision was made) to consider this situation and to decide what LMC action, if any, would be appropriate. The Department had asked the League to provide input concerning the decision. In addition, the League felt it was important for cities to discuss the issue, since it reflects a policy matter considered by the Legislature which is of great interest to many cities. The Board noted that since the time this problem first came to light and since the July 26 Action Alert* was sent, it has become more apparent that the Department was faced with an administrative decision concerning the correct interpretation of the LGA law passed by the 1983 Legislature, based on statutory language and legislative intent. It was not a policy decision as to which method might be "better" or "more fair." (OVER) 1 80 university avenue east, st. paul, minnesota 551 01 (61 2) 2275600 -2- Therefore, the Board decided against taking a position concerning one or another alternative. However, the Board did refer the issue to the LMC Revenue Sources Committee to consider whether the League should take a policy position on this issue for the 1485 distribution and thereafter. The League Board thanks all the cities which took the time to express an interest in or opinion about this matter. The membership will be informed of any action the Revenue Sources Committee may take on this or other LGA issues. *A clarification of the July 26 memo is in order. "Alternative Two" is not precisely the traditional method used for LGA reduction. Traditionally, each city's "final aid factor" was proportionately reduced, based on cities' relative shares of the final aid amounts. "Alternative Two" would also reduce each city's "final aid factor" - but based on cities' relative shares of preliminary aid. " Alternative Two" would spread the actual reduction among almost all cities ** so the losses would be less concentrated. The reduction would not be an across - the -board reduction of final aid amounts, however. The larger a city's share of preliminary aid, the larger its share of the reduction. (* *Cities who would be entitled to zero preliminary aid would not experience a reduction of their final aid - since any share of zero is zero.) PF:rmm • 0 (612) 587 -5151 ,H�rcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST ��61g91/2�� HUTCHINSON, MINN. 55350 ro AH rcn REC G u3 �� August 10, 1983 The Hutchinson City Council FOR YOUR INFORMATION HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: Arredondo vs. Jorgenson and City of Hutchinson Dear Councilmembers: On July 27, 1983, 1 received a letter from Mr. Robert L. Brunkow, Automobile Claims Representative for the Aetna Commercial Insurance Company. Mr. Brunkow informed me that the above captioned action had been settled and that he has on file a release in full releasing the driver of the Hutchmobile, Audley Jorgenson and the City of Hutchinson. The settlement was completed on the 3rd day of June, 1983 in the amount of $5,000. Mr. Brunkow stated in a telephone conversation I had with him on the 10th day of August, 1983 that the insurer was willing to settle for this amount solely because they felt the settle- ment would be less than the cost of a personal injury trial. The settlement was made on the initiative of the insurer and I do not believe that any official from the City of Hutchinson was informed of the settlement prior to its completion. Although I make no judgment on the validity of the claim against the city, I would agree that a personal injury trial of the type contemplated by this action would involve considerable expense and that from an economic standpoint settlement was justified. Sincerely yours, SCHAEFER LAW OFFICE B ' Y James H. Schaefer Hutchinson City Attorney JHS:dlp August 16, 1983 Gary Plotz, City Administrator City Hall 37 Washington Ave. W. Hutchinson, IN 55350 �M • 1 FOR YOUR INFORMATION Re: One and Five Year Plan Dear Gary: Enclosed is the revised Hutchinson Community Development Corporation assessment, mission statement, and 1 and 5 year plans containing the objective strategies for those plans. They should be read for purposes of editing and /or clarification, and any comments or changes should be brought to my attention at the latest, Friday morning. Don Glas has agreed to deliver a copy of our book to Bob Stearns in St. Cloud on Friday, and therefore the reason for working on it immediately. This letter will serve as your only reminder of the next meet- ing of the Board of Directors, which will be held on Wednesday, August 31, at 7:30 A.M. in the Chamber Office. Items to be covered at the August 31 meeting will be as follows: 1. Review and preparation for Annual Meeting. 2. Budget 3. Committee Reports - -For the Annual Meeting we will require committee reports from the chairmen of each committee, and you should notify the com- mittee that you were responsible for in advance of our August 31 meeting of that requirement. 4. Discuss preparation of presentation for Star City and for a presentation to the City Council. 5. A summary of and review of budget cash on hand and disbursements to A motion was made by Chad Piehl and seconde unanimously passed authorizing Clarice Coston to 17 -inch T.V. set and to purchase the same with a $320. along with date. 3 by Don Glas and get bids on a budget not to exceed On August 15 at 0 A.M. the meeting was adjourned until August 31, 1983. Yours very truly, RJ M: rh6 P'9 • �iitl�e ur- Encs. R. J. McGraw Hutchinson Community Development Corporation has assessed the camummity as follows: A. Strengths 1. Utilities Hutch nson has a more than adequate utilities network with large unused capacity. 2. Tabor Forces The quality of work in Hutchinson is excellent. There is more than enough skilled and semi - skilled labor here for local businesses and the current atmosphere is non-union. 3. Location Hutchinson is a small city located in south central Minnesota. It is A rural area with available land for expansion and only 60 miles from the metropolitan area of Minneapolis - St. Paul. 4. Highways Hutchinscn has three major highways which rim through the city. These give access to the entire state. 5. Educational System The educational system in Hutchinson is excellent. Along with the public schools there are many parochial schools and a vocational training institute with many courses of study. 6. Regional Center for Labor, Shoppinq and The business forte in Hutchinson is growing rapidly. In the last two years a shopping oenter along with a variety of other businesses and restaurants have opened, creating many new jobs. 7. Quality of Life Hutchinson has the atmosphere of a small city, yet it is large enough to offer the variety of a larger city. For this reason Hutchinson is a very attractive place to raise a family. B. Weaknesses 1. Railroads Hutchinscn's only rail service is provided on a minimal basis by the Burlington Northern Railroad. 2. Industrial Land The current Industrial Park has been sold to private industry, but is not fully developed. There is no large tract of industrial land currently being developed. 3. Waste Treatment Facility Currently the waste treatment facilities are at capacity. 5. Lack of Cc munity and City Government Understanding of Industrial Needs There is a lack of corm nication between the corrm pity, government, and industry. 6. Concentration of Labor A few enplcyers in Hutchinson create the majority of the jobs. MISSION STATF14ENT The general purpose and nature of the Hutchinson Community Development Corp. shall be for the purpose of furthering the economic development of Hutchinson and vicinity; to aid, assist and promote the growth, expansion and development of businesses concerns, including small business concerns in said area; to encourage and assist in the location of new business and industry; to rehabilitate and assist existing business firms and industry in said area; to acccuplish these purposes by making plant and other facilities available to all such business concerns through lease or other means and thereby to ccntribute to the economic well -being of the area as measured by increased employment, payroll, business voliue and corresponding factors rather than monetary profits to the members. 9 . ONE YEAR PLAN • OBJECTIVES STRATEGIES 1. Obtain "Star City" Designation: Complete requirements by January of 1984 and receive "Star City" designation. 2. Maintain and Upgrade Rail System: 3. Improvement of City Government and Public Awareness of Needs of Industrial and Business Growth: 4. Determine Feasibility of Employing a Planner to Guide Corp. and City in Growth: 5. Identify Industrial Sites: Work with Central Praire Railway Association through mesrber involvenent with a status report by March 1984. Work with task forces available by the city, improvement of city attitudes of business needs by working for stream lining procedures. Work with Chamber of Commerce to hold "Town Hall" type meetings and have completed status report to Corp. by May of 1984. Determine the budget, select office location, select personnel, obtain funding and lastly operational by 1 -1 -85. Attend planning commission, meetings, obtain zoning, if necessary, and locate and decelope sites with completion to be done by July 1984. FIVE YEAR PLAN 1. Assisiting Local Business to Expand 2. Find New Business for Location in Hutchinson: 3. Continuing Analysis of Strengths and Weaknesses: 4. Work on Liason of City and Industry on problems. For exanple: Waste Treatment and Facility: 5. Maintaining liason with Chamber of Ccmmrce, Task Force, City Governnent and Other Croups: 6. Maintain Star City status: Identify, determine potential, locate site and assist with finance. Identify, determine potential, locate site and assist with finance. Imlenrent procedures to maintain and in-prove. faintain commmication. Maintain coanimicatian. Ccmplete requirements. MINUTES CENTRAL PRAIRIE RAILWAY ASSOCIATION BOARD OF JULY 18, 1983 The Board of Directors met at 12 noon on Monday, July Chamber of Commerce Office. Present: Ray Zimmerman, President Roger Stearns, Vice President Buzz Burich, Treasurer Julius Rainwater Directors Absent: Gary Plotz, Secretary Also Present: Lee Larson, 6E RDC Dick Bautch MN /DOT C Next meeting was r. ^ for Monday, August 1, at 12 noon, at the Chamber Office. NOTICE: FOR YOUR INFORMATION DIRECTORS �( �t- 18, 1983, at they? Marlow Priebe Lester Forman Sheldon Nies zrl Clarice Coston S/ S Darrel Haugen Hazel Sitz, City of Hutchinson President Zimmerman opened the meeting as amended at the previous meeting. i by distributing the By -laws The draft position description for a consulting coordinator was reviewed by the Board. There was discussion of the various duties of the position and the time required. It was the consensus of the Board that the salary would be negotiable, depending on the individual(s) secured. It was determined that the position should be filled as soon as feasible. Potential candidates were discussed. Sheldon Nies and Buzz Burich will talk to Ancher Nelson concerning his availability, possibly with Cliff Popp. Ray Zimmerman and Clarice Coston will talk with Margaret Knutson. If other Board members wish to contact additional individuals, they will check with Ray Zimmerman first. Dick Bautch provided the Board with a potential membership list and railway user survey data from MN /DOT. He stated that anew survey is. needed for reliable data and provided sample forms for such a survey. Burlington Northern does not share its information. Board members divided up the names on the list for personal contact and surveying railway usage. The information will be gathered by the next meeting along with $100 membership fees from those businesses which are willing to support the association. Survey data will be forwarded to MN /DOT for summarizing. There was discussion of a fee structure to support the association. Consensus was that the following would be appropriate: Governmental Units r $500/ r Associate (not subject to asses User (subject to assessment) $100 /yr Vandnrc discretionary MEETING Next meeting was set for Monday, August 1, at 12 noon, at the Chamber Office. NOTICE: Meeting adjourned at 1:20 p.m. Attest: Hazel Sitz C� • FOR YOUR INFORMATION MINUTES CENTRAL PRAIRIE RAILWAY ASSOCIATION BOARD OF DIRECTORS AUGUST 1, 1983 The Board of Directors met at 12 noon on Monday, August 1, 1983, at the Chamber of Commerce Office. Present: Ray Zimmerman, President Buzz Burich, Treasurer Julius Rainwater Directors Absent: Roger Stearns, Marlow Priebe Gary Plotz Also Present: Ancher Nelson Cliff Popp Vice - President President Zimmerman opened the meeting were approved. Lester Forman Sheldon Nies Clarice Coston Darrel Haugen Lee Larson, 6E RDC Dick Bautch, MN /DOT Hazel Sitz, City of Hutchinson Cathy Nevanen, Leader Minutes of the previous meeting Board members discussed the draft position description for Consulting Coordinator with Ancher Nelson and Cliff Popp and invited their input concerning the activities and goals of the Association. Board members reported on the results of their contacts with potential Association members and on the survey information being gathered. Those surveys which were complete were given to Dick Bautch for summarizing by MN /DOT. Surveys not yet completed are to be forwarded to him as soon as possible. Those members who have contacted potential members have met with a mixed reaction and some negative response concerning financial support. It is felt that it may be somewhat early to be requesting membership fees; information regarding the progress and potential benefits of the Association needs to be disseminated. Media coverage of meetings will be encouraged and an update of activities through a newsletter -type mailing to potential members will be done. Certain businesses have indicated willingness to join the Association. Billing and cover letter will be prepared to send them; at this time, Polyfoam Indus., There was discussion reported that B/N is to 3 -car multiples. Mayer Lumber Co. of contracts with Burlington Northern. Ray Zimmerman now allowing smaller contracts than previously, down Dick Bautch stated it is important to talk with B/N soon. He has information that Dennis McLeod may no longer be their spokesman in the future, and that their legal department will be handling the abandonment question, which could mean B/N intends to move soon in that direction. Once abandonment is accomplished, it is virtually irreversible. MINUTES Page 2 Julius Rainwater stated that the Tonka Toys site in hound will need rail service if it is to be attractive to prospective buyers. The new Mayor of Mound is supportive of efforts to maintain rail service. Dick Bautch presented a report of a recently signed contract to rehabilitate 39.5 miles of B/N track between Morris and Beardsley, involving a non- profit corporation, the West Central Shipper's Association. It was the consensus of the Board that contact should be made with the West Central group. Dick Bautch will provide the name of the contact person. Following these discussions, Cliff Popp and Ancher Nelson both indicated interest in assisting the Association on a volunteer basis. Ancher Nelson discussed strategies that he felt should be used to most effectively achieve the goals of the Association: the continuation and improvement of rail- freight service between Hutchinson and the Twin Cities. Mr. Nelson stated the Association should get a letter or resolution of support from the county government. Survey information should be provided to Nelson A motion was made and seconded that the Association clearly define the present situation with Burlington Northern and determine what are the necessary steps to take to maintain the railroad: a group has been established for this purpose, which group includes Ancher Nelson, Cliff Popp, Senator John Bernhagen (member of House Transportation Committee) Representative Adolph Kvam, Ray Zimmerman, and others who may be named, to meet with member(s) of the top management of Burlington Northern. After discussion, the motion was unanimously approved. Ray Zimmerman will contact Senator Bernhagen and Representative Kvam to find when they are available to meet. It was reported that Senator Rudy Boschwicz will meet with the public in Hutchinson from 7:30 to 9:00 a.m. on Thursday, August 11, at the Prairie House West. Members of the Association will go in a group to discuss the railway situation with the Senator at 9:00 that day (at the Prairie House). It was determined that the next meeting date would be set after the Burlington Northern contact has been made. Meeting adjourned at 1:25 p.m. attest Hazel Sitz • • •.M � -- -- - -- - - - - e � 1 � .yLo I pr�r. fl lliu. [/ �.IL �% . 9llsrr/Tirwl. 7t_�G �'II44 i b r� 3� f I 1, _r z - - -- 11 �' N 11 3 ti `4�' . 4 - f I I �,_�. I Ys a 9sc� =t t d ! tl9 0 _1U L: it 3 1 I — II Iv+ alai bbtU I 3� :.; • i 1 1 1119aff.2 1 fYl 8 _. I I 14 _�I :� 7l _ _ , _I IF, LLB Ti i ; i D :S ! 11 111 .111 � I i 11 1_I I t I_I tL! I r P 1 Gal . ./ =� d0 8 +/s II j II- /. ar I d� 3 7a_ ! �( I T71 _ ftl t r 11, i L� �— I ./ 7J; G .7 aGL_ L71_9 r lxL..i 37 t Ea. ( 'I 7/77 Pt ;] 74147 1 i 1 I _ I 'r '�I I •' i / r ^: a I [17 as t , I ft i I t a' 1 I 7s :a 7 67' n3;� ( 1 !I I I� II fj II II I /Li �. tl... � `� : I t � � : f L1 T : ill i ro ,.i !1 .. � i ' BY,. 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A 1 u 6/4 47•So �f7 I- :I, > > 7q 11 1 m o I ( I (1�1 /1 If0 la 1.4% 71 !4 '14 'I 1- I- IIII 1 IG SEE NOTE BELOW' CROW RIVER REOONAL 410 West 5th Street Willmar, MN 56201 Burton L. Sundberg, Director Kathy Matson, Assistant Director FOR YOUR INFORMATION Phone No. 612/235 -3162 7WX No. 9101578 -2641 TO LIBRARY USERS IN MEEKER COUNTY REGARDING REDUCTION IN SERVICES The crow River Regional Library is supported inlarge part by a local county tax levy. In 1983, the Crow River Regional Library budget request from Meeker County was $53,778. This amount was determined based on the formula in the agreement which estabLs`nes the regional library system. The Meeker County Board of Commissioners has approved payment of $51,268 for 19831 which is $2500 less than requested. After several requests to reconsider their decision, a motion by the Commissioners to approve the full amount failed. To make it fair to the other governaental units participating in the library system and who have already approved payment of their budgeted amounts, the difference of $2500 will be accounted for by a reduction in library service within Meeker County. By action of the Library Board, the reductions will be accomplished in the following manner: Closing of Branches -- Between September 19 and October 1, the branch libraries in Cosmos, Dassel, and Grove City will be closed. There will be no storyhours or other special activities. Canceling of Bookmobile Stops -- The Bookmobile stops in Meeker County scheduled for the weeks of September 19 and September 26 will be canceled. Closing of Litchfield Library -- Because the Litchfield Library is partially supported by county funds, it will be closed on Saturday, September 24, and Saturday, October 1. Suspension of Nursing Rome Delivery -- Maintenance of the deposit collections in the nursing homes in Meeker County will be discontinued for two weeks. Interlibrary Loan -- It will not be possible for Meeker County residents outside the city of Litchfield to request any special material during the month of September. New Books -- The libraries in Cosmos, Dassel, and Grove City will not receive any new books in September. The new book allocation for the Litchfield Library will be reduced by one - fourth during September. 'The information above summarizes recent action of the Crow River Regional Library Board. It was difficult action to take but was felt necessary in order to be fair to all parties of the Agreement covering Budget year 1953- PIONffRM LIBRARY SYST A 410 West 5th Street Willmar, MN 56201 i'urton L. Sundberg, Director Kathy Matson,3o Associate Director Robert Boese, Associate Director Phone No. 612/235.3162 August 11, 1983 FOR YOUR INFORMATION TO: Governing Units of the Pioneerland Library System FROM: B7=ton L. Sundberg, Director RE: Budget requests for FY1984 GOVERNING UNIT �L{ . !77 -5 1984 Budget request $ At the August 8 meeting of the CRRL and WPLS Library Boards the decision was made to name tae merged system the "PIONEERLAND LIBRARY SYSTEM ". They also approved changing the wording in the Agreement, as requested by three parties to the Agreement, and approved a revised version of the 1984 Budget. The change in wording makes it possible for any jurisdiction to terminate its participation after one year rather than after three years. The change was approved by the Director of the office of Public Libraries, Bill Asp. The change is as follows from Part IV, Section 1, of the Agreement, and we will assume it meets with your approval unless we hear to the contrary from you.* "IV. TERMINATION 1. P&ocedwces. Th,ie Agreement ahaP.t continue in sohce untiE &Mc,inded by action o -one o5 the panti,ea, but not Ze,&b than three -yea" (one yecuc). A6teA three -yews (one yeah.), any panty to thi,6 Agreement may . tehminate .Ltb par„tic,ipati.on undetc eitheh os the 6oetowing phov.i.a.i.onb:" The library budget for 1984 was also revised making it possible to reduce the amounts requested from each local unit of government from the amount previously requested in June of this year. The formula in the new Agreement was used to determine local costs, and the latest adjusted valuations just received from the State were used in calculating those dollar amounts. We are herewith enclosing a copy of the total budget showing expected receipts and expenditures, along with a worksheet showing the amounts requested from each jurisdiction. In some cases the formula requires somewhat less than the maintenance of effort (the amount paid last year) , in that case the higher amount must be paid in order to remain eligible for State /Federal aid. We urge your approval at the earliest date possible of these budget requests. Please call me if you want us to meet with you on this or any other matter. At a later date you will receive a letter from the State office of Public Libraries certifying the minimum amount you must pay in order to remain eligible for State aid. Please bear in mind that that is merely the minimal requirement by the State, our budget request is as stated at the top of this letter. ( *Please approve by resolution the change in the Agreement wording.) rroposen Kevision- Approved by PLS Board August 8, 1983 PIONEERLAND LIBRARY SYSTEM BUDGET 1984 INCOME State Establishment Grant Basic State /Federal Aid Misc. receipts Local tax receipts (see attached sheet) EXPENDITURES Personal services (Increase of 4% average) Salaries and wages Medical insurance and retirement Materials Books Periodicals A/V and Mic Binding and Mail -a -Book and pamphlets °oforms other (m -a -b *) Cataloging OCLC User charges General Research charges and COM catalog Maintenance Custodial supplies and services Telephone and communications Vehicle operation and insurance Other Supplies and printing (including m -a -b *) Promoting and programming Continuing education Postage (including m -a -b *) Mileage and meetings Memberships Insurance Equipment rental Bookkeeping services Auditing services Equipment, etc. New, replacement and repair of equipment Vehicle amortization a � • Sub -total Total 516,400 64,000 9,000 8,000 1,000 7,500 15,000 19,000 1,000 1,000 10,000 8,000 1,000 6,000 10,000 3,000 1,000 6,200 3,000 $ 24,000 180,221 40,000 244,221 542,534 $786,555 58o,400 96,455 17,000 23,500 60,000 9,200 $786,555 LOCAL BUDGET REQUIREMENTS FOR OPERATION OF THE PIONEERLAND LIBRARY SYSTEM FOR FY1984 r.` BASED ON THE AGREEMENT FORMULA OF 50% FROM AN EQUAL PER CAPITA PLUS 50% FROM AN EQUAL MILL RATE ON THE TOTAL COUNTY ADJUSTED (EARC) VALUATION (1982) 1 It Gov't 1983 Budget Population Adjusted Budget (50 %) (50 %) $4.42 (Average Total Required Higher Amount Unit Amount 1980 Valuation Allocation $2.21 .2374 Mill Per Capita of To Meet the That Must Be (Latest is Within the Per Capita Using 1982 Total Counties Agreement Paid to Meet 1982) County (AS per Adjusted Litchfield Formula Maintenance of 38.0% Agreement) Valuation Effort Require- *Chippewa County is to pay $68,308 to the System operation and $55,692 additional for maintenance of local services within Chippewa County. Arrangements will be worked out by Robert Bosse. ment of State BIG STONE COUNTY $( 29,274) ( 7,716) ( 77,930,016) 17,052 18,504 $( 35,556) County 21,370 4,388 57.0% 20,267 $ 21,370 Graceville 1,262 780 10.0% 3,556 Ortonville 6,642 2,548 33.0% 11,733 CHIPPEWA COUNTY 124,000 14,156 (155,926,489) 100.0% 31,285 37,023 68,308 (124,000)* (W /O EAST GRANITE) 53,778 14,690 62.0% 56,547 MCLEOD COUNTY (124,847) ( 29,657) (252,342,877) 65,542 59,916 (125,458) County 57,661 16,017 46.2% 57,962 Glencoe 21,101 4,396 16.9% 21,202 Hutchinson 46,085 9,244 36.9% 46,294 MEEKER COUNTY ( 86,711) ( 20,594) (192,438,435) 45,513 45,692, ( 91,205) County (51,268) 53,778 14,690 62.0% 56,547 Litchfield 32,933 5,904 38.0% 34,658 KANDIYOHI COUNTY (146,325) ( 36,763) (334,837,250) 81,246 79,503 (160,749) County 80,479 20,868 55.0% 88,412 Willmar 65,846 15,895 45.0% 72,337 1,372 61064 6,064 6,421 ISLAND CITIES Appleton 4,828 1,842 $ 8,142 8.142 Benson 10,014 3,656 16,160 16,160 Bird Island 6,421 1,372 61064 6,064 6,421 Dawson 9,304 1,901 8,402 8,402 9,304 Kerkhoven 1,134 761 3,364 3,364 Madison 6,144 2,212 9,777 9,777 Renville 6,987 1,493 6,599 6,599 6,987 TOTAL $542,534 *Chippewa County is to pay $68,308 to the System operation and $55,692 additional for maintenance of local services within Chippewa County. Arrangements will be worked out by Robert Bosse.