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cp07-12-1983 cSUNDAY. unr�u' -10- HUTCHINSON CITY CALENDAR • WEEK OF July 10 TO July 16 t 1933. WEDNESDAY -13- 10 Mai L 4 i �. THURSDAY -14- MONDAY -11- 8:00 P.M. - Fire Department Meeting at Fire Station FRIDAY -15- VACATIONS: KEN MERRILL - July 11 -15 DIANE OLSEN - July 11 -15 KAYE LINK - July 11 -13 TUESDAY -12- 4:00 P.M. - City Council and Directors Meeting at City Hall 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -16- �i r. AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 12, 1983 A. Call to Order - 7:30 P.M. ,/2. Invocation - Reverend Eldon Albin - Assembly of God Church ✓3. Consideration of Minutes - Bid Openings of June 21, 1983 and July 7, 1983; Public Hearing of June 27, 1983; and Regular Meeting of June 28, 1983 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. ,/(a) Assessment Roll No. 166 Action - Motion to close hearing - Motion to reject — Motion to approve Assessment Roll No. 166 and waive reading and adopt Resolution 5. Communications Requests and Petitions J(a) Consideration of Request by Hutchinson Downtown Retail Association to Use City Sidewalks for Crazy Day Sale On July 20, 1983 Action - Motion to approve - Motion to reject V(b) Consideration of Appointment of Rev. Thor Skeie to Hospital Board Action - Motion to ratify appointment 6. Resolutions and Ordinances ,/(a) Resolution No. 7440 - Resolution of Appreciation for Buell Fogg Action - Motion to reject - Motion to waive reading and adopt ✓(b) Resolution No. 7437 - Resolution Adopting $62,500 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt �/(c) Ordinance No. 11/83 - An Ordinance Prohibiting Peddlers or Solicitors from Entering Upon Certain Premises Within the City of Hutchinson, Minne- sota, and Providing Penalties for Violation Action - Motion to reject - Motion to waive first reading and set second reading for July 26, 1983 COUNCIL AGENDA JULY 12, 1983 ✓(d) Ordinance No. 12/83 - An Ordinance Relating to the Licensing of Peddlers, Solicitors, and Transient Merchants and Providing Penalties for Violations Thereof Action - Motion to reject - Motion to waive first reading and set second reading for July 26, 1983 7. Reports of Officers, Boards and Commissions ,/(a) Building Official's Report - June 1983 Action - Order by Mayor received for filing ,/(b) Minutes of Nursing Home Board dated May 24, 1983 Action - Order by Mayor received for filing 8. Unfinished Business /a) Consideration of One -Way Alleys In Downtown Area (DEFERRED MAY 24, 1983) Action - ,/(b) Consideration of Request from Citizens Bank for Beautification On First Avenue Southwest (DEFERRED JUNE 28, 1983) Action - Motion to approve - Motion to reject f(c) Consideration of Awarding Bid for Project No. 83 -06 (DEFERRED JULY 7, 1983) Action - Motion to reject - Motion to approve and award bid - Motion to waive reading and adopt Resolution No. 7442 V/ d) Consideration of Awarding Bid for Project 83 -01 -15 (DEFERRED APRIL 25, 1983) Action - Motion to reject - Motion to approve and award bid - Motion to waive reading and adopt Resolution No. 7441 9. New Business ,/(a) Consideration of Agreement for State Aid for Airport Maintenance and Operation Action - Motion to reject - Motion to approve signing agreement and waive reading and adopt Resolution No. 7436 -2- • 0 0 0 COUNCIL AGENDA JULY 12, 1983 ,(b) Consideration of Resignation of Assistant City Attorney Action - Motion to reject - Motion to accept resignation ,i(c) Review of Truck Routes Through City by City Engineer Action - Motion to reject - Motion to approve - Motion to approve as amended ✓(d) Consideration of Application for Gambling Devices License by V.F.W. Post 11906 Action - Motion to reject - Motion to approve and issue license vje) Consideration of Application for Retail "On Sale" Non - Intoxicating Malt Liquor License: 1. Hutchinson Jaycees 2. Lyons Club Action - Motion to reject - Motion to approve and issue license(s) )(f) Consideration of Storm Sewer Improvement Project 83 -08 Action - Motion to reject - Motion to accept report and call hearing - Motion to waive readings and adopt Resolutions No. 7438 and No. 7439 J(g) Consideration of Request for Curb and Gutter On Third Avenue Northwest Action - J(h) Consideration of Ordering Preparation of Assessment Rolls and Setting Assessment Hearing for Projects 83 -03, 83 -04 and 83 -05 Action - Motion to reject - Motion to approve and waive readings and adopt Resolutions No. 7443 -7448 ✓(i) Consideration of Appraisals for Parking Assessment Settlement Procedure Action - Consideration of Resolution Authorizing Sale and Issuance of General Obligation Improvement Bonds for 1983 Improvement Program Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7449 10. Miscellaneous (a))l Communications from City Administrator -3- COUNCIL AGENDA JULY 12, 1983 ,/11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds ✓12. Adjournment -4- 0 • MINUTES BID OPENING TUESDAY, JUNE 21, 1983 The bid opening was called to order by Vice -Mayor Kenneth Gruenhagen at 1:30 P.M., with the following present: Vice -Mayor Kenneth Gruenhagen, City Administrator Gary D. Plotz, City Attorney James Schaefer, and Consultant Dwight Tange. Publication No. 3053, Bid for City Insurance Package, was read by Vice -Mayor Gruen - hagen. The following bids were then opened and read: AGENCY: MADSEN LEAGUE OF ALEXANDER & SENTRY AGENCY MN CITIES ALEXANDER INS. CO. COMPANY: HOME LEAGUE TRUST VARIOUS SENTRY Workers Comp. (D.P.) $67,850 $87,593 $62,745 $70,220 Comp. Gen. Liab. 4,844 6,380 29,375 16,225 Utilities: Gas 6,957 4,276 Inc. 6,661 Electric 9,301 8,360 Inc. 12,464 Auto - Liab., etc. 15,968 7,923 21,660 17,415 Phys. Dam. 4,755 5,936 39,449 10,516 Airport - Liab. 750 Est. 750 Inc. Inc. Liquor - Liab. 4,283 Est.2 ,950 3,000 2,950 1,000,000 Public Off. 3,158 2,420 2,100 1,141 ($2,500 Deductible) utility ($100/250 Ded.) 1,751 1,751 Inc. -- 500,000 Police ($500 Ded.) 4,000 2,348 3,709 3,008 5 Million Umbrella 2,800 Est2,800 9,975 6,486 Property ($1,000 Ded.) 19,639 13,872 15,693 30,010 Utility ($10,000 Ded.) 8,992 17,068 17,703 12,007 Boiler 2,034 2,015 1,870 1,998 Inland Marine 1,600 1,947 281 3,249 Crime ($100,000 Limit) 1,778 Est 1,778 2,202 2,146 Bus Int. 1,945 1,466 1,038 3,151 BID OPENING MINUTES JUNE 21, 1983 PAGE 2 The following proposals were presented for agent of record services: Alexander & Alexander, Inc. Minneapolis, MN Citizens Insurance Agency Hutchinson, MN Hutchinson Agency Inc. Hutchinson, MN Grams Insurance Agency Hutchinson, MN $10,500 8,500 8,500 8,000 9,850 9,850 6,611 6,611 First Year Second & Third Year First Year Second & Third Year First Year Second & Third Year First Year Second & Third Year The bids were referred to the City staff and insurance consultant for review and recommendation to the City Council for their July 28, 1983 regular meeting. There being no further business, the meeting adjourned at 2:30 P.M. 0 0 MINUTES BID OPENING TUESDAY, NNE 21, 1983 The bid opening was called to order by City Accountant Kenneth B. Merrill at 2:16 P.M. He then read Publication No. 3076, Invitation for Bids, Garage Por- tion of Bretzke Property. The following bid was opened and read. 45 Library Square Co- Partnership Hutchinson, MN $9,120.00 The bid was referred to City staff for review and recommendation. The bid opening adjourned at 2:20 P.M. if 0 MINUTES BID OPENING THURSDAY, JULY 7, 1983 0 The bid opening was called to order by City Engineer Priebe at 2:00 P.M., with the following present: City Engineer Marlow V. Priebe, City Accountant Kenneth B. Merrill, and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3085, Advertisement for Bids on Project No. 83 -06, was dispensed with; and the following bids were opened and read. Juul Contracting Co. Hutchinson, MN Kuemper- &'Associates Bird Island, MN $54,072.00 - A 17,950.00 - B 57,937.00 - A 20,805.00 - B The reading of Publication No. 3090, Advertisement for Bids on Project No. 83 -03, 83 -04 & 83 -05, was dispensed with, and the following bids were opened and read. Buffalo Bituminous, Inc. Buffalo, MN Wm. Mueller & Sons Hamburg,. MN Aero Asphalt Hamel, MN WITHDREW BID $54,498.00 53,100.50 52,951.00 The bids were referred to City staff for review and recommendation to the Council. There being no further business, the meeting adjourned at 2:05 P.M. N MINUTES PUBLIC HEARING MONDAY, JUNE 27, 1983 0 The public hearing was called to order by Mayor James DeMeyer at 7:30 P.M. on June 27th, 1983. Present were: Mayor James DeMeyer, Alderman Ted Beatty, Alderman Ken Gruenhagen, Alderman Mike Carls, Alderman John Mlinar, City Administrator Gary Plotz, City Accountant Kenneth B. Merrill, Director of Engineering Marlow V. Priebe and Director of Maintenance Services Ralph Neumann. Mayor: The purpose of this meeting is a Notice of Hearing on Improvement. (Reading of Publication No. 3069, waiving the reading of all the streets listed.) Are all the streets in town included in this notice? Priebe: Includes all the streets in town except those that are scheduled for construction, which were also given this option. Mayor: The council, at recent workshops, has reviewed the street situation in the City of Hutchinson. The streets are in poor condition and we do not have the money in the general fund to maintain them properly. With the had weather conditions this year we have gotten further behind. We are proposing an ab -norm tax to help pay for maintaining the streets. That is why we are here tonight. I will call on city staff to discuss the situation with you. If you have something to say, it is your help and input that helps us. I will know call on the City Engineer to give a report on the maintenance program. Priebe: On the notice you received, we indicated the type of street your property was served by, to the best of our knowledge. Since this is not an assessment hearing, a change in status of street type will be made before an actual assessment if we can receive information to substantiate same. This can be done by submitting information to me by calling me at my office or coming in to the office to discuss it. The proposed cost to be assessed has been determined by the average cost the City has had over the last few years for the different type of City Streets. On County Roads and state Highways, the City and State or County maintain same, which is why they have been give "C" rating regardless of roadway surface. From 1967 to 1983, the following changes have occurred in our system and cost of maintenance: Minutes - Public Hearing Project No. 83 -07 Page 2 State Highways County Roads "A" Temporary Surfacing "B" Bituminous Base "C" Bituminous Wear Not Open to Traffic TOTAL MILES 1967 1983 4.95 5.9 5.12 6.2 26.63 22.9 3.97 11.7 -0- 13.4 2.52 1.5 43.19 61.6 % ALL ROADS 1967 1983 11.5 9.6 11.9 10.2 61.7 37.1 9.1 19.0 -0- 21.8 5.8 2.4 100.0 100.0 8 ALL STREETS 1967 1983 -0- -0- -0- -0- 80.4 46.3 12.0 23.6 -0- 27.1 7.6 3.0 100.0 100.0 42.6% increase in total miles of roadways in 16 years. 49.5% increase in total miles of City Streets in 16 years. Price of Oil in 1967 - $ .12 In 1983 - $1.07 Price ob Bituminous Base in 1967 - $8.00 In 1983 $23.20 Price of Curb & Gutter in 1967 - $2.00 In 1983 $6.00 In 1967, many of you can recall that one of the worst streets in the City was Main Street. We have come a long way since then in trying to improve and maintain our street system. It is hoped that this can continue. For over 10 years the City has had a limitation placed on it by the ligislature relative to increasing its yearly levy. This has caused a decrease in revenue to operate the City. Due to this decrease, it has been necessary to make adjustments in many areas. The result has been that we have not been able to do the proper amount of maintenance on our City Streets and I am sure you can see the effect it has had on our streets. That is the real reason we are here tonight. We have come to the point in time when the maintenance can no longer be paid out of general revenue and a direct cost or assessment is what we are proposing. If the program is approved, we would expect to increase our maintenance program and some streets would have work done by contractors, since we do not have the equipment. Some residents have contacted me relative to what would happen if an improvement is requested on their street. The answer is, if such a request is received by the City and approved for 1984 construction, the proposed maintenance assessment would only be levied for 1983, payable in 1984. If it cannot be done until 1985, then then the 1983 and 1984 maintenance assessment would be levied, which would be payable in 1984 and 1985. Also, for a 1984 Improvement Project, the first assessment payment would be in 1985, and a 1985 Project would be payable in 1986. This is assuming the resident opts to pay for the improvement over the 10 year period. For your information, the 1983 estimated cost of building a residential street with curb and gutter inplace, is $24 per front foot. Based on this, a lot with 66 feet of benefited frontage, the cost would be $1,584 or $58.40 per year plus interest. The same lot without curb and gutter would be $2,244 or $224.40 per year plus interest. In the new subdivision areas that are cover�by an agreement, the cost per _ lot would be calculated for each division on request. Minutes - Public Heaw Project No. 83 -07 • Page 3 Mayor: The City Accountant Ken Merrill will now give a report. Merrill: Stated that Marlow covered most everything but added that along with the Street Department, everything else has been increasing, general services, police, fire, etc... From state and local taxes you only have so much money to work with and things get put off. That is where the problem comes with the streets. I can see no other alternative than to go to the levy. Mayor: Due to the fact that we only get back a portion of the money, if we address this to the state level, would we need to address a larger amount? Merrill: The state will not allow us to increase the taxes to that level, so the direct assessment is the only alternative. Mayor: As I understand it, these funds will be set aside for this fund only. Is that correct? Merrill: This would be left up to the council to decide. Mayor: My feeling is that this fund will be set up for this purpose specifically. I now call on Ralph Neumann. Neumann: I would like to give you a recap of the street department. In 1963 we had 6 full time street employees. We now have 6 1/2 full time street employees. We do more than just clean the streets and remove snow. Some of the jobs we perform are seal coating, street patching, filling pot holes, grading, graveling. We now do all snow removal. At one time we contracted out for some of this work, but now we do it all. We install signs, paint and maintain all street light standards and clean sewers, repair all city owned buildings and maintain the city dump site and do all maintenance at the airport, paint all city cross walks and curbs. The economics of the street department are such that the street sweeper cost $60,000, and your lucky to get 8 years out of a machine. The-snow blower and front -end loader cost $90,000. Ten years ago a pickup cost $4,000. Today the cost is $8,000. The street budget 10 years ago was $27,000. In 1980 it was $80,000. This year the original budget was $73,000. Street maintenance can not be handled under the general fund. That is why we are here tonight. Mayor: It is easy to forget about thestreets. When we buy a new car or a home, they need maintenance. It is the same with the streets. At this time I am going to request any one present to come to the mike and give your name and address before speaking. John Reynolds, Illinois St.: Your last comment on maintenance strikes home. The problem is to come up with the money. Do you think it is wise to put limitations on taxes? Shouldn't they be raised since this includes the whole city? Minutes - Public Hea* Project No. 83 -07 Page 4 Mayor: it would cost more to go that route. Reynolds: At these costs, when the road is graded twice a year, it just doesn't pay. Mayor: We know there are inadequacies. Reynolds: Mine is a Class A street with 8 houses on it. There is very little traffic. The street in front of your home is yours in a sense, but all Mayor: the streets are for the community to use on a whole. If we do not have quality streets in the community we have less of a community. Lloyd Schlueter, 108 Oakland Ave.: As I understand it, we will be assessed 20� a foot. After we have paid for the street originally, why should we have to pay to maintain them when there is plenty of money for replacement of sidewalks that don't need replacement, and also, there is always plenty of money to stick into parks and recreation. DeWayne Ingebretson, 630 Roberts Road So.: The amount we are being assessed is do the maintenance too high. I could hire a private contractor to for much less. We have been plowed twice in the past year. I feel it is a bit high. I know the streets need maintenance, but the cost is unreal. Priebe:- Being a type A street, yours is an incomplete street. Last year the last house was built in that area and is now completed. We could recommend to complete the street, but we would prefer that the people address it to us. We have been holding off because they would rather wait. If the street is built up and ready for completion, it could be Mayor: petitioned and done next year. wish not to blacktop, we still have the high maintenance Ingebretson: If we assessments. Maintenance by oil or water or chloride to control dust would be Mayor: If wish,you could go one step further and necessary. you blacktop. If don't blacktop, we have the maintenance assessment. I feel Ingebretson: we bing into it. Why should we pay high like we are pushed maintenance assessments? Bowen, 218 -5th Ave. N.E.: This is an A street on 5th from High to Main. Norman Why are big trucks allowed to drive on this street? Priebe: Presently, there are no restrictions on any streets. We have put been approved as this street in for a state aid street and it has of last week. Sometime in the future, as the council and the residents agree, this can be done. The cost or assessment would be the same as a residential street. Minutes - Public Hearing Project No. 83 -07 Page 5 Bowen: There are manholes that need fixing. There is one on my street that is so bad that I have had several items in my home broken when cars hit this hole. Priebe: We have had our crews out to get data to get files on what problems we have. We are still trying to update this. We can't afford to raise the manholes, knowing full well that we will be lowering them when we construct. The only alternative is to level them out. We realize it is a problem. Martin Prieve, 5th Ave. N.E.: Is it true that some other towns furnish garbage pickup and sewer and water and charge it to taxes? Also, between 5th and Prospect the street has been damaged by Juul, Hoffman and telephone crews, and now we are supposed to pay to maintain it. Trucks go through, but that doesn't make any difference. Some people are going to have a problem. The renter is goint to pay 5, 10, 15 dollars a month more. For the maintenance that is done, it doesn't seem right. Wes Anderson, 5th Ave. N.E.: Why are we goint to improve the streets and then continue to allow semi's run over them? Mayor: In the very near future, we will be taking a very serious look at truck routes. The residential property should not be burdened with this truck traffic. Neumann: If this proposal goes through, we will be providing a better street, and in addition, we will be able to do the streets we can not do. Mayor: I have had calles from citizens who have been told if they have any further problems, call me back. No one has called me back. You are also welcome to call Ralph Neumann. If you have a problem, do call. If some of you are being neglected, call. Wes Anderson, 5th Ave. N.E.: If the work is done, it should be quality work. My driveway was chipped when some previous work was done. Also, Clark Street is the nicest street in town. If any money is spent on it, it would be a waste of money and time. Gorman Draheim, Maple St.: I live on the end of Maple Street. The property out there has become a city oil dump. People come out there and dump their waste oil all the time. I reported it to the Police Department once and asked if there was an ordinance against this. They said yes. When I asked what they were goint to do, they said that perhaps we needed more patroling out there. The only time I have ever seen a police car out there is when the fella in the neighborhood goes home for lunch. And then the police called me up when a man reported to them that I jumped all over his son when he dumped oil there. Ronald Forsberg, 5th Ave. N.E.: There are road restrictions on county roads and highways. Why not on city streets? Minutes - Public Hearing Project No. 83 -07 Page 6 Mayor: That has been brought up and will be looked into. Dale Annis, Dale St.: According to the letter we received, on county roads, the county is responsible for the center 24' of the road. The road is only 30' wide. How much does the City maintain, 2 feet on each side? Now to be assessed an ab norm tax is unjust. What is the actual work? Priebe: Repairing cracks, patching, new gravel base, seal coating. It varies from street to street. Annis: The county did work on street this spring. Why do we pay the City for half of the work? Priebe: No decision has been made. We will be looking into problem areas and revising. Richard Dessens: I am a non - resident, but I represent -a company in town (Drag Specialties). I want to compliment the council on attacking this problem on City streets. Most of the people are concerned about the frontage on their own property, but everyone has use of the streets and should attempt to share the cost and the council should be complimented. Don Heimerl, 410 Connecticut St.: First I have a petition for blacktopping of Connecticut St., Campbell Lane and Hilltop Drive. also, I think the $65.00 for maintenance we received is too high. we are displeased with the snow removal service the Connecticut St. has had. We also have people that pay taxes and work in the City who would like to get to work. Floyd Hoel, Hanson Drive: We are not on the list. How do you get on this list? We asked to have our street done and we were told, yes it could be done by adding it onto another project. Nothing was ever done. We would like to have a better street. How do we get on this list, or how do we get a better street and curb and gutter? We should pay our fair share. - Mayor: You are entitled to the same privileges as everyone else. Hoel: What do we have to do, come to another meeting. I have already spent a lot of time. Mayor: Just present a letter with all the signatures of the property owners and we will deal with it from there. Priebe: We will not be able to do it this year, it would have to be for next year. But as long as I know about it, I will write a memo on it and present it. Linda Martins, 1235 McDonald Drive: This spring there have been numerous trailers in and out of the trailer court. Trailers and semi's are being allowed to drive on the street. At this rate we'll be paying for the next 20 years. When these trucks and trailers are allowed to run over the streets, why should we pay the maintenance? Also, this improvement is for 1,600 feet west. How Minutes - Public Hearing Project No. 83 -07 Page 7 far does the maintenance. go? Priebe: The maintenance is from School Road to the mail boxes at the trailer court. Martins: There has already been 6 loads of gravel this year. The other day the city truck came and filled the holes again. How long will this go on? Marlow: We do have a problem on that street because of the field, which is outside the City. There is no plat on that property. If it was platted, we could put in a better street. It has been put on a holding pattern, but will be put back on the agenda in July for truck routes. Martins: The trucks are a problem, but the trailers are the biggest problem. Even at $100 per year, we would not be able to maintain it properly. Brad Olson, Delaware St.: I feel my assessment of $103.91 is high for maybe getting graded twice a year, and we have gone as long as 9 days without snow removal. We don't need much maintenance. As for oiling the road, we don't want it because we are near the river and enjoy the wildlife and the oil would just run off into the river and cause more pollution. We have a few mud holes, but we don't mind. We don't want or need this maintenance. There is a business on the corner and that is where all the traffic is. The only traffic is the people who live there. What is going to be done on this street? Priebe: Whatever the street department finds necessary is what thy would do. Olson: For the maintenance we get on Delaware Street and the price we will have to pay, $103.91, you're crazy. Roman Haas, 113 Mark Drive: If I understand correctly, an A street is charged $1.00 /foot, a B street is $.40 /foot and a C street is $.20 /foot. What has it cost the City of Hutchinson to maintain the streets the last few years, the different streets? I want to know what the cost is per foot. In Clifton Heights you are asking $1.00/ foot, but you don't use the expensive sweeper or other high cost equipment on this street. Why should we pay the higher price? Priebe: Clifton Heights is a Class A street because it is a gravel street requiring more maintenance. Haas: How many miles of street in the City do you maintain. Priebe: 50 miles in the City. Pat Mikulecky, 385 Connecticut St.: How much did we have budget last year to street maintenance materials, only $30,000? Merrill: Total budget for street department was $250,000. • • Minutes - Public Heasj Project No. 83 -07 Page 8 Mikulecky: This propsal is for $600,000 over a period of 4 years. That is $150,000 per year. Where do you get the funds? How did we come up with the money for 1983 if we don't pay for it until 1984? Merrill: - Improvement bonds will be sold this year. Mikulecky: What improvement will we be getting? Priebe: Maintaining what is already there. Mikulecky: The street assessement.of $688 for grading 3 or 4 times a year is - high. I could hire an independent contractor at $50 per time. Why does the City cost so much more? Neumann: Many times, people do not even realize that the grade has been by. Mikulecky: I would rather pay an independent contractor the lower price. Also, Shady Ridge was not on the list of streets. Why? Beatty: It was on the list, I have my notice right here. Mikulecky: Does Glencoe have a full time engineering staff? Priebe: No they do not. They have consulting engineers. Mikulecky: The special assessments in the County of McLeod were $1,000,000. $530,000 of that was for Hutchinson. Why does Hutchinson have more special assessments than the rest of the county? Hutchinson also has 1/3 of the population of the county. Ben Stolpman, Hayden Ave.: I have two lots. I have spoken to several other people. Art Bretzke said this is an approved street with the approved gravel base. Lou Brunner said there is a City map which indicates the types of streets and that Hayden Avenue is an approved street. Check and see why it is an A street. The only thing we need is patching. and grading. It is the same type as Osgood and Charles. _I have so many_ assessment I could paper my walls with them. Why doesn't the general fund take care of it. The taxes we pay into the general fund should be used. I don't think we should have to pay. But if so, everyone should be taxed. They use the streets, they work. Because we own property, we are burdened with the assessments. Les Smith, 346 Monroe: This is a Grade A street with 10 houses on it. It was seal coated, I believe, about 5 years ago. Neumann: It was seal coated 3 years ago. Smith: What are the proposals for the next 4 years? Neumann: I will need another seal coating and patching for sure. Minutes - Public Hearing Project No. 83 -07 Page 9 Smith: I would like to compliment the City crews, the engineers, police department, fire department and all others for the help they gave us in the Southeast area. We appreciated the help at the time of the tornado. Alan Schottmeier, 326 Larson: This is a 4 year program. What is the long range program of the City? In 1987, are we looking at a million? Mayor: We don't know what the situation will be at that time. It could be less. Schottmeier: If approved, does it set a precedent for the future? Mayor: I would hope not. From my point of view, I trust that these funds will be put into a separate fund. If there are monies left over, they should be carried forward. Tom McClure, 325 Glen St.: Water trucks from the farm service stores and the farmers go to the park to fill up with water. I have even seen trucks from Frederick Bros. Farm from Gibbon filling up with water. How much will they pay to maintain these streets? I will pay my share. Mayor: This is an item that needs to be discussed. It may need to be discontinued or controlled better. We may need to look at another location. Priebe: Our best bet would be to allow traffic on 3rd Avenue only. This is the only well used for this purpose, because it is the only well with untreated water. We don't want these trucks to get water out of other wells because of the possibility of contamination. McClure: I heard that they only pay $10.00 for a water key and can get all the water they want? Marlow: I don't know what the charge is. McClure: Why are they allowed to drive large trucks on the Class A streets? Do you feel obligated to supply this water, expecially to outsiders? Priebe: It was originally started on the request of companies in town. Dean Dietal, 2nd Ave. & Arch St.: The condition of the roads is atrocious. Is everyone in the City being assessed? Priebe: Unless they have had recent construction. Dietel: Does it include businesses? Priebe: Yes. 0 Minutes - Public Hear Project No. 83 -07 Page 10 Dietel: Why do you even bother filling the holes with gravel. After they are filled and you drive over and a few more cars drive over them, the gravel is gone and the next time you dirve over them you almost lose a wheel. If they are not filled, at least you know where they are and can drive around them. Arch St. is a Class A street at $1.00 /foot. I don't believe it is ever graded or plowed. No one travels on it, but the people that live there. Neumann: We are maintaining as instructed. June Wick, 535 So. Main St.: What will be done on Main Street? Priebe: The highways are classified as C streets because maintenance is done by the county and city. Wick: The snow removal is great, but we have to shovel our sidewalks 5 to 6 times when the plows go by. Also, during the winter months there is no parking on the street because about 2 years ago, signs to that effect were erected. Shouldn't we have been notified prior to the erection of these signs? I think we would benefit from repair to our alleys, since we must use them every day. Also, I don't know if I am reading this correctly, but according to the City Charter, Sec. 7.13, no obligation should be assessed to pay current expenses. I think you should check this. Leonard Riemann, Hwy. 7 East: Does this assessment pertain to maintenance only? Priebe: Maintenance of existing surface only. Riemann: And all the assessments are set up on a 4 year term? Priebe: Yes. Mayor: We will now close the floor and call on the Aldermen for any comments they may have. Beatty: The fund, in my estimation, would be kept in a maintenance fund, period. We don't know what will be needed down the road. What we would like to do is upgrade all the city streets to C streets. We have streets that have lasted longer than 20 years. Taxes have been climbing. Within this city in the last 10 years,:the amount has not been substantial. Ken Gruenhagen: This is a public hearing. The council is here to listen to the people. There were about 3,000 notices sent out. There maybe 150 people here tonight. It is hard to determine what the people who are not here want. We run in to extra expenses, such as the tornado. It takes money to have nice streets and a nice town. John Mlinar: In the notice, it is stated that everyone will be heard tonight and everyone should be heard. Is there anyone else who wishes to be heard? Minutes - Public Hearing Project No. 83 -07 Page 11 Floyd Anderson, 226 Monroe: I am tired of paying out every year. The sewer in that area is condemned, although the City Engineer said he didn't know the sewer was condemned. Also, why does the description read from lst Ave. to Washington Ave? There is no street there. Priebe: There is a platted street there, and that portion of the sewer is okay according to the sewer department. Anderson: Isn't that railroad property? Priebe: The railroad does not own the City street, it goes over the City street. Anderson: What will happen when they want to put in curb and gutter? Priebe: We will go through the same hearing process and see what the people want. Mayor: If a residential area requests street, we would need to deal with that. If it is considered to be satisfactory by the residents, I trust it would be left that way. If the people would address their needs, it would be helpful. Marlin Torgerson, 1245 Rolling Oaks Lane: This is a Class A Street. At 145 -1st Ave. S.E., a Class C. The maintenance is beautiful at both locations, but I suggest that everyone be assessed equally because everyone uses the streets. Charging $132 for one street and $13 for another street does not seem equitable. Marcy Stotesbury, Hilltop Drive: What is the $260,000 amount mentioned before? Merrill: $260,000 per year is separate from the street maintenance materials. Stotesbury: Does the state reimburse you for this? How much money are you planning on getting out of this for maintenance? Neumann: In May 1982, Larry, Marlow and I made a review of what we thought was the most important streets in the City to do. In 1982, there was $40,000 spent: In 1983, to date $30,000.00 In 1984 we are looking at $57,000. This did not include Class A streets, only B & C streets. Stotesbury: Will the project increase each year? Mayor: Not necessarily, it could decrease. Stotesbury: What will be assessed after we get a better surface? Mayor: As I understand it, for the first 4 years after that improvement, you would not pay at all for maintenance. The next 4 years you would pay a small amount. The next 4 years would increase. The problem is, if the umimproved streets pay the same as the improved streets, why would they want a better surface? Minutes - Public Hear Project No. 83 -07 • Page 12 stotesbury: So as long as you live in Hutchinson, you would continue to pay. Mayor: It's like owning a home, maintenance is always there. Stotesbury: There are people on fixed incomes and social security that this could be diffucult for them. It could be a burden to them. To get the streets improved, what does the City use? Priebe: Street Improvements are done by bonding and assessments. We wish to have this on a cash flow basis. Stotesbury: Take into consideration the old people in town. It could be a diffuculty for them. Deforest Wagner, Dale St.: This is a County Road and you are assessing $.20 /foot. What is the County going to assess? Priebe: The County does it through taxes and state aid. Wagner: What are the taxes on this amount? Priebe: This is strictly and assessment with no interest. 410 Connecticut St.: This should be done through the taxes. This Don Heimerl, is a tax and is not deductable. If you don't want the street not done then you should not get the maintenance. It is supposed to be on the city program. It is the job of the City and it comes out of the taxes. If the State of Minnesota says you can only go so far, then so be it. If you don't have the funds, then you shouldn't do the work. We need the streets, but it is the wrong way to go about it. Harold LeSauer, 6th Ave. N.E.: Everytime they need money, whey do they always the money? ask the people? Why don't they try to save people You buy property and sell it to the developers for less money than you paid for it. You are using our tax money for this. You bought the S & L and sold it for less money than you paid for it. Beatty: This is a hearing on street maintenance. You are asking us to pay for maintaining the streets. The taxes LeSauer: have been used for the streets. Instead that we have paid should you buty property and give it away. With the S & L project, the attempt was made to take an piece of Mike Carls: that was generating a small amount of taxes and improve property it so it would generate more taxes. The taxes generated by the S & L Bldg. was $3,000 per year. Now it generates between $27,000 and $28,000 per year. We could have left it vacant and let it generate few taxes. Once the bonds are paid back, who benefits then? There wasn't much there to begin with. The S & L Building is a fire trap with all that of lumber left in. LeSauer: We will get the voters to change the council so we can get someone to help us. Minutes - Public Hearing Project No. 83 -07 Page 13 Ed Connelly, School Road: I am concerned with the dust. Wouldn't it be better to chloride the road? Mayor: With additional funding this could possibly be done. Connelly: I think there should be equal distribution to all. Carls: Until 1962 when street improvements were made, the improvement was charged city wide. At that time, the policy was changed and the benefited property owners have paid assessments for their city streets. Now to ask them to pay again, for the A streets, doesn't seem fair when they have paid for an improved street already. -It would be great to do the whole City in one year and everyone pay, but it would be unfair. Walt Mackedanz, 136 Lynn Road: What is scheduled for Lynn Road? Priebe: Maintaining what is there. Mackedanz: It is a very good road and shouldn't need much maintenance. Deforest Wagner: Why can't all citizens be assessed? If you come into the City with a new street they you should pay for it. After that, if it needs maintenance, why can't it be assessed to all the people? Carls: Who should pay for the A streets? Wagner: Everyone. Priebe: If everyone paid for the same type of street, why would they want anything better? Some people have put in streets and paid for it and some have not. There are 3 different levels of streets and 3 different prices. Joel Gunderson, 145 -1st Ave. N.W.: What is the percentage price for A, B & C? Priebe: 27% are C, 23% are B, and Gunderson: No, I want to know what percentage would maintain these streets. What percentage of dollar figures is going to each of these streets? Priebe: I don't know that off hand. Martin Prieve, 5th Ave. N.E.: The notice that I got was for $1.00 /foot. What is the difference between a B or C street? Priebe: A type B street has a hot mix base. Stotesbury: If you are bonding, where is the interest coming from? Merrill: The interest would come out of the $150,000 generated this year. Stotesbury: I thought it was all going for street maintenance? Mayor: There will be an offset. We are allowed to bond and put the money. into an interest bearing account. Minutes - Public Heaeg Project No. 83 -07 Page 14 Priebe: Presently we have funds allocated for maintenance this year. We are changing from one procedure to another. When the transition is completed, we will be on a cash flow basis and there will be no interest. Unidentified Man: I would rather it be put on real estate taxes so it could be deducted. Mayor: If it is addressed to other agencies, when it comes back, we get what is left. Unidentified Man: If you don't have the money for the streets, don't do the work. Unidentified Man: What does a renter pay for the streets? Mayor: Rental units include the taxes in the rent price. Linda Martins, McDonald Drive: 10, 15, 20 years from now McDonald Drive could still be a Type A street. We will be paying $1.00 per foot forever. Why not upgrade all of our streets to Grade C. Mayor: We welcome any of you to come forward and have your street improved. We had a 10 year program which has been set back because people have petitioned to delay the work. When you get into the complexities, it is not that easy. What you have before you this evening is a proposal and we need your input for all of this.- We need to know if you can't handle it. That is what this is all about, you. Dean Huber: If we end up with an overage, will it be set aside for maintenance purposes? Mayor: As I view it, yes it will be set aside for that sole purpose. Unidentified Man: How can you cut the cost on maintenance that is done when the maintenance -is zero. My street was only.plowed twice this year. It cost $400 for 4 years to run that grader only twice a year? Mayor: If you feel you are not getting your share of maintenance, I appreciate hearing this. Unidentified Man: The street is just fine with the maintenance we are getting. It just doesn't cost that much. Mikulecky: Connecticut Street has petitioned for an improved street. If we pay for this street now, how long before we get maintenance assessments? Priebe: 4 years down the line. Nothing is guaranteed to last 10 years without maintenance. Minutes - Public Hearing Project No. 83 -07 Page 15 Mikulecky: Who is going to keep track of what is maintained and how much maintenance is done on each street? It seem it would be impossible. Priebe: We are going to keep track on a day to day basis what work is done and the cost. Unidentified Man: You will find that it is illegal to bond for street work not done until the next year. Unidentified Man: If you are not offered a completed street, why should we pay the higher price? Mayor: Everyone in the City is offered a finished street. Just address it to the council. Unidentified Woman: How many other cities are in this predicament? Mayor: I am uncertain. Priebe: There are some communities doing the same thing we are. Unidentified Man: What happens at the end of 4 years? Do we come back in and do this again? Mayor: Yes, we would have to. Unidentified Man: It should be in the budjet for the Street Department. Unidentified Man: What if the elderly people can't pay this every year? Mayor: There may be some programs to defer the assessment until the property is sold. Mayor: There being no more questions, I will close the floor and call on John Mlinar. Mlinar: The truck traffic is a problem. It is something we are looking into and trying to designate truck routes. The cost seems to be a probelm in that it is too much. May have to be looked into. There may be some alternate means we may want to look at. The 10 year street plan has been deviated from because of economy. Maybe it should be looked at and upgraded. I think we should go back to the drawing board and re- evaluate. Carls: The cost will certainly be looked at. I am not certain we would have to bond all of the $600,000. Mayor: Read letter from W. D. Enterprises and Petiton for Connecticut St. Carls: If we come up with an alternate plan, do we have to have another public hearing? Priebe: As long as there is no inchease, you do not have to. Motion was made to adjourn and was seconded. Adjourned at 11:25 P 1 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 28, 1983 1. Mayor DeMeyer called the meeting to order at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION In the absence of a clergyman, there was a moment of silent meditation. - 3. MINUTES The minutes of the regular meeting of June 14 were approved as amended on a motion by Alderman Mlinar, seconded by Alderman Beatty and approved unanimously. 4. PUBLIC HEARING (a) Project 83 -02 - Oakwood Lane 1. Sanitary Sewer 2. Storm Sewer 3. Grading, Gravel Base, Curb and Gutter Upon opening of the public hearing, Ward Haugen asked about the amount of deferred assessments for the project. City Engineer Priebe explained that the deferments would stand until development occurred in the undeveloped areas. Ron Horswell stated that he opposes annexation of his property and questions the value of the entire project. Any assessments would cost a substantial amount for the frontage involved. There being no further comments from the public, the hearing was closed on a motion by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously. A motion was made by Alderman Gruenhagen and seconded by Alderman Beatty to waive reading and adopt Resolution No. 7427 Ordering Improvement and Preparation of Plans and Specifications. Upon roll call, the motion carried, with Aldermen Gruenhagen, Beatty and Mlinar voting aye and Mayor DeMeyer and Alderman Carls voting nay. Mayor DeMeyer stated he objects because the deferred assessments are not recognized at this time. On a motion by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, Resolution No. 7428, Resolution Receiving Report on Project 83 -02 was adopted. C�r COUNCIL MINUTES JUNE 28, 1983 5. COMMUNICATIONS REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO USE STREET AREA ON FIRST AVENUE SOUTHWEST NEXT TO LIBRARY SQUARE FOR FARMER'S MARKET ON SATURDAYS DURING SUMMER SEASON Communication was submitted by the Hutchinson Downtown Retail Association requesting street area to be closed off during the hours of the "Farmer's Market ". On a motion by Alderman Beatty, seconded by Alderman Carls and carried unanimously, the request was approved. (b) CONSIDERATION OF REQUEST BY MICK WIGEN TO HOLD A PICNIC /BLOCK PARTY IN ROLLING OAKS PARK FROM 3 -10 P.M. ON JULY 9, 1983 City Attorney Schaefer reviewed the warranty deed and its restrictive covenants whereby Rolling Oaks Park had been donated to the City. The park is to be maintained in its wild state with no motorized vehicles, furnishings or organized events on the property. Based on these restrictions, the request for-.- a block party in Rolling Oaks Park was rejected on a motion by Alderman Mlinar, seconded by Alderman Gruenhagen and carried unanimously. The Council directed that the Parks and Recreation Department should put up signs or use some method of informing the public of the allowable uses of the park. (c) CONSIDERATION OF REQUEST FOR CHIEF WASTEWATER PLANT OPERATOR TO ATTEND MINNESOTA WASTEWATER OPERATORS ASSOCIATION INSTITUTE AUGUST 3 -5, 1983 The request was approved on a motion by Alderman Carls, seconded by Alderman Beatty and carried unanimously. (d) REPORT ON DISASTER PROCEDURE EVALUATION MEETING BY ALDERMAN TED BEATTY Report was deferred, awaiting final report from Police Chief O'Borsky. (e) CONSIDERATION OF PETITION FOR ORDINANCE CONCERNING PUBLIC DISPLAY -MINOR LAW Petition was received requesting adoption of an ordinance which would require retailers to keep objectionable publications off public display and under counters. Judy Kopesky stated that Minnesota has no state law governing this, but the supreme court has ruled that a state may restrict display by ordinance similar to the model provided, which defines objectionable materials. Motion was made that the City Attorney draft such an ordinance. Motion seconded by Alderman Mlinar and carried unanimously. 6. RESOLUTIONS AND ORDINANCES None -2 • r 0 COUNCIL MINUTES JUNE 28, 1983 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) Monthly Financial Statement - May 1983 0 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) Minutes of Planning Commission dated May 17, 1983 There being no discussion, the report was ordered by the Mayor to be received for filing. (c) Minutes of Library Board dated June 10, 1983 There being no discussion, the report was ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) Review of Refuse Survey Requested by City Council and Presented by City Administrator City Administrator Plotz reviewed the information gathered on refuse rates in several cities. (b) Consideration of Report and Recommendation from Police Chief Regarding Downtown Parking (DEFERRED APRIL 12, 1983) Chief O'Borsky recommended parking solutions based on a study by the Police Department: (1) 3 hour parking remain in effect in lots. (2) Develop a system of parking permits to be issued for a fee. (3) Arrange a "courtesy parking" system which would allow short term parking for special needs, to be distributed on request by Chamber of Commerce. (4) Continue to enforce 2 hour on- street parking. Dale Smith commented he is opposed to 3 hour parking in lots at outer edges of downtown; tenants and customers need longer times. There was further discussion from the audience and statement from the Council that the recommended permit system should help alleviate the problems. Mayor DeMeyer expressed the hope this matter could be discussed again if needed. On a motion by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, the report of Chief O'Borsky was accepted. (c) CONSIDERATION OF REQUEST BY JUNKER SANITATION FOR INCREASED RESIDENTIAL REFUSE RATES EFFECTIVE JULY 1, 1983 (DEFERRED JUNE 14, 1983) Representatives of Junker Sanitation requested a $.65 per month increase in residential refuse rates due to increased costs. -3- COUNCIL MINUTES JUNE 28, 1983 Following discussion, Alderman Beatty moved to authorize an increase in rates to $6.50 (from the present $6 rate), with l5C of this increase being retained by the City. The motion died for the lack of a second. Alderman Carls then moved to set the rate effective July 1 at $6.15 per month for residential accounts, keeping the City's administrative fee at its present 15C per account; this 15C increase to be applied to commercial accounts as well. Motion was seconded by Alderman Mlinar. Upon roll call vote, Aldermen Chrls, Mlinar, Gruenhagen and Mayor DeMeyer voted aye and Alderman Beatty voted nay. Motion carried. (d) CONSIDERATION OF RECOMMENDATIONS FOR INSURANCE PROGRAM AS PRESENTED BY DWIGHT TANGE, INSURANCE CONSULTANT Mr. Tange reviewed the policy changes being recommended by Risk Control, Inc. Four bidders had participated in the bidding process, with Madsen Agency /Home Insurance being low bidder; an annual savings in premium of about $43,000 had been achieved. The recommendations of Dwight Tange /Risk Control, Inc., were accepted on a motion by Alderman Beatty, seconded by Alderman Mlinar and carried unanimously. (e) CONSIDERATION OF INSTALLING STREET LIGHTS ON BOULDER STREET AND BOULDER CIRCLE Hutchinson Utilities reported that the estimated cost of installing three street lights would be $1,650. New lights are financed from the annual bond issue. Installation of street lights was approved on a motion by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously. (f) CONSIDERATION OF REQUEST FROM CITIZENS BANK FOR BEAUTIFICATION ON FIRST AVENUE SOUTHWEST The matter was deferred to the meeting of July 12, 1983, on a motion by Alderman Carls, seconded by Alderman Beatty and carried unanimously. (g) CONSIDERATION OF AWARDING BID FOR GARAGE PORTION OF BRETZKE PROPERTY (DEFERRED JUNE 21, 1983) The bid was rejected on a motion by Alderman Beatty, seconded by Alderman Mlinar, and carried unanimously. Following lengthy discussion a motion was made by Alderman Beatty and seconded by Alderman Mlinar, instructing the City Engineer to prepare plans, including closing up the area left exposed by removal of the garage, to convert the garage area to parking. On a roll call vote, Aldermen Beatty and Mlinar voted aye and Aldermen Gruenhagen, Carls and Mayor DeMeyer voted nay. Motion failed. -4- • 0 9 0 COUNCIL MINUTES JUNE 28, 1983 Alderman Gruenhagen made a motion to instruct city staff to prepare information on the garage property: (1) if privately owned, how much real estate taxes would be generated? (2) cost of demolition (3) cost of blacktopping (4) cost of maintenance if used as parking lot Following discussion, the motion was amended by Alderman Beatty to include the question: (5) what would be the changed value of the Piehl property (45 Library Square) with or without the garage. Motion as amended was seconded by Alderman Carls. On roll call vote, Aldermen Gruenhagen, Beatty, Carls and Mlinar voted aye and Mayor DeMeyer voted nay. Motion carried. Upon questioning, City Attorney Schaefer stated he is not sure if the action taken to reject the bid can be rescinded. However, real estate sales may be dealt with other than by the bid process. Attorney £vchaefer will report on the impact changed use of the building will have . 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Discontinuation of service was authorized on a motion by Alderman Beatty, seconded by Alderman Carls and approved unanimously. (b) CONSIDERATION OF TRANSFERRING FUNDS FROM CONTINGENCY ACCOUNT TO POLICE DEPARTMENT ACCOUNT FOR OVERTIME PAY DURING TORNADO The fund transfer was approved on a motion by Alderman Gruenhagen, seconded by Alderman Carls and carried unanimously. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY PURE CULTURE PRODUCTS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Gruenhagen, seconded by Alderman Carls and carried unanimously to waive reading and adopt Resolution No. 7429. (d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCHINSON FARM SERVICE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Mlinar, seconded by Alderman Beatty and carried unanimously to waive reading and adopt Resolution No. 7430. (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY JOHN AND HARRIET TEWES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously to waive reading and adopt Resolution No. 7431. (f) CONSIDERATION OF REQUEST FOR VARIANCE AS SUBMITTED BY JOHN AND HARRIET TEWES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -5- COUNCIL MINUTES JUNE 28, 1983 Motion was made by Alderman Beatty, seconded by Alderman Carls and carried unanimously to waive reading and adopt Resolution No. 7432. (g) CONSIDERATION OF REQUEST FOR VARIANCE AS SUBMITTED BY RUSSELL FISCHER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Carls, seconded by Alderman Mlinar and carried unanimously to waive reading and adopt Resolution No. 7433. (h) CONSIDERATION OF HORSWELL PROPERTY ANNEXATION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously to approve and waive reading and adopt Resolution No. 7434 and to request public hearing by Minnesota Municipal Board. (i) CONSIDERATION OF EXPIRATION OF ORDERLY ANNEXATION AGREEMENT WITH TOWNSHIPS WITH RECOMMENDATION FROM PLANNING COMMISSION Motion was made by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously to refer the agreement to the City Attorney. (j) CONSIDERATION OF AUTHORIZATION TO EXECUTE WEST RIVER PARK GRANT, PHASE IV Parks and Recreation Director Bruce Ericson presented a report on West River Park grants. Following discussion, approval to execute park grant was given on a motion by Alderman Mlinar, seconded by Alderman Beatty and carried unanimously. (k) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH GRANT FOR EXERCISE TRAIL AT ROBERTS PARK Parks and Recreation Director Ericson reported that grants from Aid Association for Lutherans and Wells Fargo will provide 100 percent funding for this project. Authorization to proceed was given, contingent upon the Wells Fargo assistance, on a motion by Alderman Mlinar, seconded by Alderman Beatty and carried unanimously. (1) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH GRANT FOR PLAYGROUND EQUIPMENT AT NORTH PARK Parks and Recreation Director Ericson reported that Aid Association for Lutherans and other organizations will provide assistance with this project. Authorization to proceed was given on a motion by Alderman Beatty, seconded by Alderman Carls, and carried unanimously. (m) CONSIDERATION OF NEW WOOD SALE PERMIT SYSTEM Q • • COUNCIL MINUTES JUNE 28, 1983 City Forester Mark Schnobrich reviewed the proposed new wood sale permit system. After discussion, the new system was approved on a motion by Alderman Beatty, seconded by Alderman Mlinar and carried unanimously. (n) CONSIDERATION OF PENSION INCREASE FOR HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION Eric Smith and Gary Henke of the Fire Relief Association presented the request for the pension increase for retired members, to be effective July 1, 1983. Request was approved on a motion by Alderman Gruenhagen, seconded by Alderman Mlinar and carried unanimously. (o) CONSIDERATION OF RECOMMENDATION OF PUBLIC FACILITIES TASK FORCE/ PUBLIC BUILDINGS SUBCOMMITTEE TO SELECT A SITE OF OLD FIRE STATION AND ADJACENT LAND TO SOUTH FOR POLICE STATION AND TO NEGOTIATE PURCHASE OPTION SOUTH OF FIRE STATION City Administrator Plotz reported on the recent meeting of the subcommittee at which this recommendation was developed. Approval for selecting this site and negotiating a purchase option for the land adjoining was given on a motion by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously. (p) CONSIDERATION OF AUTHORIZING APPRAISAL OF PROPOSED POLICE STATION ADDITION ADJACENT TO OLD FIRE STATION Appraisal was authorized on a motion by Alderman Mlinar, seconded by Alderman Beatty and carried unanimously. (q) CONSIDERATION OF EQUIPMENT FOR SEWAGE PLANT Maintenance Director Ralph Neumann reported the need for this equipment to comply with PCA standards for testing. Purchase was approved on a motion by Alderman Mlinar, seconded by Alderman Gruenhagen and carried unanimously. (r) CONSIDERATION OF PUBLIC HEARING NOTICES RECEIVED FROM COUNTY The Planning Commission referred request for conditional use permit for William H. Arndt and Duinick Bros. & Gilchrist for gravel excavation in McLeod County, per the public hearing process. Planning Commission recommended to approve requests. Request was approved on a motion by Alderman Beatty, seconded by Alderman Carls and carried unanimously. (s) CONSIDERATION OF DRAINAGE DITCH LOCATED ON WEST SIDE OF AIRPORT -7- COUNCIL MINUTES JUNE 28, 1983 Paul Martens spoke requesting the drainage ditch which serves his property as well as city and airport drainage be cleaned out. Philip Plaisance spoke objecting to deepening the ditch which also runs into his land, or taking restrictors out, since this would cause too heavy a flow through his property. Maintenance Director Neumann stated that he had looked over the ditch last winter and began cutting some trees, but discontinued the work due to questions that arose. City Engineer Priebe explained that part of the runoff from the Hutch Mall shopping center drains south via a tile system to the ditch, and part is in the southwest storm sewer district. Some work has been done in cleaning out the ditch, but it is not clear whether this should be considered a creek, private ditch, or otherwise, and whether or not the DNR must be involved in any changes. The matter was referred to the City Engineer to determine the legal status and to make cost estimates on ditch improvements on a motion by Alderman Beatty, seconded by Alderman Mlinar and carried unanimously. (t) CONSIDERATION OF RENEWAL FOR GROUP HEALTH INSURANCE (PRESENTATION BY DWIGHT TANGE) Mr. Tange reported that the city's loss experience for the past several years has been very high. He therefore felt that the 17.3% increase proposed by Blue Cross /Blue Shield was fair and recommended acceptance of the proposal of the Madsen Agency. Renewal was approved on a motion by Alderman Mlinar, seconded by Alderman Gruenhagen and carried unanimously. (u) UPDATE BY INSURANCE CONSULTANT ON BIDDING GROUP DENTAL, LONG TERM DISABILITY AND LIFE INSURANCE Mr. Tange stated that the group dental specifications were prepared on the basis of benefits paid on the "usual and customary basis" rather than the outdated unit factor basis; therefore to anticipate a substantial increase in premiums of up to SO %. Mr. Tange reported that the bid opening for the three insurance coverages will be held on July 19, 1983. (v) CONSIDERATION OF RENEWAL OF QUOTATION FOR HOSPITAL AND NURSING HOME MALPRACTICE INSURANCE Mr. Tange recommended the proposal of the St. Paul Companies for malpractice insurance be accepted. This was approved on a motion by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously. -8- • • COUNCIL MINUTES JUNE 28, 1983 (w) CONSIDERATION OF RECOMMENDATION BY HOSPITAL ADMINISTRATOR CONCERNING RELOCATION AND PURCHASE OF REPLACEMENT FACILITY TO OPERATE THRIFT SHOP (PRESENTATION BY PHIL GRAVES AND DORIE JOHNSON) Mr. Graves and Mrs. Johnson reported that the Thrift Shop site had been destroyed by the tornado of June 13, 1983. The Hospital Auxiliary has a sufficient fund balance to justify purchasing their own property rather than to continue renting. Proceeds from Thrift Shop sales have provided sizeable donations to the hospital over the years. City Attorney Schaefer stated that the Hospital Auxiliary may make such a purchase with Council approval. Alderman Beatty made a motion to approve purchase of a building on Main Street fox not more than $50,000, contingent upon approval by the Hospital Board. Motion was seconded by Alderman Mlinar. Alderman Beatty, Mlinar, Carls and Mayor DeMeyer voted aye. Alderman Gruenhagen abstained. Motion carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the Burlington Northern Task Force meetings. (b) COMMUNICATIONS FROM CITY ENGINEER on a recent organizational meeting of . He reviewed dates of various future City Engineer Priebe requested authorization to take bids for an S -type curb on Franklin Street. Request was approved on a motion by Alderman Gruenhagen, seconded by Alder- man Mlinar and carried unanimously. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schaefer requested authorization for Gary Plotz to sign a document relating to sale of Hecht Associates and Developers Diversified properties. Approval was granted on a motion by Alderman Mlinar, seconded by Alderman Gruenhagen and carried unanimously. (d) COMMUNICATIONS FROM ALDERMAN CARLS Alderman Carls recommended the city establish a resource library for future use of Council members. He recommended purchase of several tapes and sur- vey materials at this time. Approval for purchase was granted on a motion by Alderman Beatty, seconded by Alderman Mlinar and carried unanimously. M COUNCIL MINUTES JUNE 28, 1983 (d) COMMUNICATIONS FROM ALDERMAN MLINAR Alderman Mlinar recommended a meeting to review the concerns expressed at the recent public hearing on street maintenance assessments. A Council workshop date was set for Monday, July 18, at 6:00 P.M. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Payment was authorized on a motion by Alderman Beatty, seconded by Alderman Mlinar and carried unanimously. 12. ADJOURNMENT There being no further business, the meeting was adjourned at 12:10 A.M. -10- • • • • PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON JUNE 23RD, 1983. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3084 ASSESSMENT ROLL NO. 166 Hutchinson, Minnesota June 14th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 19th day of July, 1983, in' the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Second Avenue S.E. between Adams Street and Huron Street, by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wearing Surface, Curb and Gutter, Sidewalk and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $94,320.00 Gary V. Plo , Ci y dministrator Hutchinson, nnesota ,�/ -a- I • BURLINGTON NORTHERN RAILROAD PROPERTY TAX DIVISION Mayor and City Council City of Hutchinson 37 Washington Avenue, West Hutchinson, MN 55350 Gentlemen: 0 176 East Fifth Street \ St. Paul, Minnesota 55101 Telephone (612) 296 -2435 July 7, 1983 The Burlington Northern has received notice of an assessment against its property for the improvement of Second Avenue, S. E. - Project #83 -01 -16 at Hutchinson, that assessment being as follows: Lot 5, Blk. 17, S� City Lot 10, Blk. 22, Sly City $2,807.64 3,467.64 The Burlington Northern hereby protests that assessment. We respectfully request that the City Council delete or defer half of the assessment against each lot until such a time as those lots are no longer used for railroad operating purposes. Please take this request into consideration at the assessment hearing scheduled for July 12, 1983. Yours very truly, H. D. Bergh �u Assistant Director Property Taxes JIM /h Certified Mail No. P 274 297 403 RETURN RECEIPT REQUESTED —a- - Hutchinson Downtown R Retail a ssociation Hutchinson, Minnesota 55350 612- 879 -6025 0 V, June 22, 1983 City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear City Council Member, The Hutchinson Downtown Retail Association requests permission to use the City sidewalks on Main Street and adjoining side streets where merchants are located for the Wednesday, July 20th Crazy Days Promotion. These sidewalks should only be used by merchants who own or rent that particular location. This permission on your part, if given, would not extend to transcient merchants wanting to set up a temporary sale location. The Crazy Day Sale will begin at 7:00 a.m. and end at 5:00 p.m. that Wednesday. This is an annual City -Wide Retail Promotion that brings thousands of people to Hutchinson to shop. Sincerely, Jay Downtown Retail Association W',J'✓X/� �i.K C��.:�: %',fir.! .. _r.� (ti.�.w?? > ✓!' rX ✓lid k �ti I -O-zz� �- 3 I j., 0 TO All 0 o � _ 3 U33£a3£AS, 33nrll 'fngg bar srrurd ibr Cilg utr11 as a mrmbrr of 14r'nspital 33nard fnr flar past I= (Z) grans and turn (2) manflas; 7r'£££c°iS, said 13ur11 Tngg has srrurd faiflafnlli3 and diligrntlg giving of laic timr and talrnts Bard liar rnrirlamrnf of liar Cfitg, Nor CH£1'.£YCDS£, 13£ 3E 3?£SdiU£l affil c. ?i£ Cr3C "J V9 ?!N(f3L Cl)-T CBE (�3C"U e3i�c?, drrp apprrrialinn is larrrbg rxnrrssrd In Vurll Tngg far lais afurr- mrnfinnrd srruirrs and fbr grafitudr of £ntrbinsnn and 14r rifi =rns tlarrrnf is larrrhg rxprrBora. Mnptrd hg tlar Cifg Crnunril dais M4 dag of 3ulg, 1983. (5arg 31. 311nta? CCU Crlrrk 3amrs (3. Drfllrgrr Cagnr ;5- commu °ty hospital — Century Avenue. Hutchinson, Minnesota 55350 Telephone 612/587 -2148 "An Equal Opportunity Employer" June 22, 1983 The Honorable Mayor James DeMeyer City of Hutchinson 37 Washington Avenue West Hutchinson, HN 55350 Dear Mayor DeMeyer: The Hutchinson Community Hospital Board of Directors received the resignation of one of its trustees, Buell Fogg, at their June 21 meeting. (A copy of that letter is enclosed.) The Board regretfully recommends that you accept Mr. Fogg's resignation. Mr. Fogg has served the community well by his outstanding contributions to the Board during his short term. We wish him success in his future endeavors in Idaho. As is customary, the Hospital Board will be forwarding suggestions for a replacement to complete Mr. Fogg's 5 -year term. These proposed candidates are being contacted to determine their willingness to serve on the Board, and a list of their names will be submitted to you as soon as possible. Respectfully submitted, HUTCHINSON CO HOSPITAL David P. Doelger, President Board of Directors DPD:lh cc: City Council Enclosure (� 0 0 June 21, 1983 i Mr. Dave Doelger ? Ot Chairman, Board of Trustees Hutchinson Community Hospital Hutchinson, Minnesota 55350 Dear Dave: I have accepted a new job in Caldwell, Idaho, that begins July 1, 1983. This was precipitated, as you know, by the loss of my job at Maplewood Academy when enrollment dropped. Because of this, I am respectfully resigning from my appointment as a trustee of the Hutchinson Community Hospital Board of Directors. It has been my pleasure to have served the past two years in this capacity. I appreciate having had the opportunity of working with you, Dave, and with the other fine and conscientious members of the Board. I will carry with me many fond memories of the times we spent together. I wish you continued success with this fine institution you and the other members of the Board are serving. BF:kkf Relspec /tfully submitted, Buell Fogg i • RESOLUTION NO. 7437 RESOLUTION ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 12th day of July, 1983. James G. DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk 0 0 M E M O R A N D U M DATE: July 8, 1983 --------------- TO; Mayor and City Council -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — FROM. Gary D. Plotz, City Administrator -------------------------- - - - - -- SUBJECT: Proposed Ordinance Regarding Solicitors, Peddlers 5 Transient Merchants John Brinkman, Jim Schaefer, and I have met regarding the proposed ordinances relating to solicitors, peddlers and transient merchants. The first ordinance deals with solicitors, peddlers and transient merchants who go on a door- to-door basis, and furthermore, repeals an existing ordinance known as our Green River Ordinance. The second ordinance prepared relates to peddlers, solicitors and transient mer- chants on both public and private property. This would include the regulating of transient merchants who sell jeans, fruit, pictures, tools and other types of activity. Please note that the transient merchant is defined as a temporary mer- chant so therefore by definition would exclude the electrolux sales person, the Avon lady, and the like who are having a consistent clientele within our city limits. The fees suggested are based on the estimated time involved in processing the application and also the time that may be required to check out their background on the police computer. In addition, there may be some long distance phone calls to check out references listed. We feel the renewal rate should be a reduced cost inasmuch as the investigation of the character has already been performed with the original application. We would doubt that the yearly fee will be seldom utilized by many transient merchants; however, we feel this is important to in- clude it in the fee structure in the event a special situation would arise. /ms 0 4 O. ^.DI "•. I—E --C). 11 /83 .I: ORDII?A7CE P.^.OHIBITIi:G PEDDLERS OR SOLICITORS FROL M TERII:G UPON CE. ^.Ti Ii: P%EI:ISI✓S F,1ITHI" TKE CITY OP IIUTCI_I_?SOu, 2'Ii7_MSOT;' P;2 ?D PROVIDEIG PENALTl2S T'O„ VIC) -. ! _:, TIE' CITY C01rCIL C?' L•.�._= I ?'50:- : ?•-y„S m I >� O y C_ ^.D'.�. S: Section 1. Sub:irisiOn 1. For the Purposes of '':his orc'ina.cc t'': _ or6s defined in this section : a e t.. h C r;e anin.�� a$Cri�ed t0 Subd. 2. "Peddler" means any person wit!: ri• __, no _ .: ♦_lace Of business t:ho roes from house to house carrying or transporting goods, wares or merchandise and offering Or exposing the sane for sale, or mal:ing'sales and deliveries to purchasers of the same. Subci. 3. "Solicitor" r:eans any person who goes Eton house•te house soliciting Or ta'_ing Or attempting t0 ta,•e orders for purcl?ase of a n, goons, Wares, or -crch•anfiac, i cludin7 ,d@Ua21ne5, boobs, periodicals or Peroonal - - rct::rt�� 0-7 any nature whatsoever for delivery in Vie future, or (2) services to be performed then or in the future. Section 2. 1-Iy residc:t of t:c cite 17ho w; s_.es to exclude peddlers or solicitors fro:o prc.-lises occupied by 'air, may place upon or near the usual entrance to such premises a printed placard or sign bearing the following notice: "Peddlers and Solicitors Pro`.ibited." Such placard shall be least 3 -3 /11 inches long and 3 -3/4 inches wide and the printing thereon shall not be smaller than 4 Point type. Section 3, No peddler or solicitor shall enter in or upon any premises or attempt to enter in or upon any premises, w`±ere such placard or sign is placed a_nd aintained. Section 4. No person other than the person Occupying such premises shall remove, injure or deface such placard or sign. Section 5. Any person 11110 violates any provision of this ordinance is guilty of a misdemeanor and upon conviction, shall be punished by a fine not exceeding $500 or by imprisonment for a pericd not exceeding 90 dabs, or both, plus, in either case, the costs of prosectuier.. ►ia Section r. Section 1035 of the Cr.:iaances of t';e City of I:::tchinson, entitled. 3nicances Affectin, aic.. t of rrivac1 (Green :river 0.- 'finance) _s '�ereby rencaled. Section 7. T`,is crdinance ta'.ces e=rect on pu',lication. ':eopt d bl ce coancil this 3az of , 1983. ATTEST: Cler7: ::a1 or w 0 E ORDIt _A1ICE NO. '12/83 AN ORDIIIlICE RELATING TO THE LICENSING OF PEDDLERS, SOLICITORS, AND TRANSIENT "ERCHMEITS 7'-'TD PROVIDING PENALTIES FOR VIOLATIONS THEREOF. THE CITY COUIICIL OF HUTCHIT.ISON, 's:IITI?ESOTA ORDAL7S: Section 1._.De=initions. 1-'hen used in this ordinance, the `oll - -ling terns have the following iueanings: (a) "Peddler" means any person, vhether a resident of the city of Hutchinson or not, who goes fro? 'cure to !house, fro- place to place, or from street to street, conveying or transporting goods, wares or nerchandise or offering or exposit;; the same for sale, or raking sales and delivering articles to purc`.asers. It does not include vendors of nil", bakery products, groceries or ice who ' distribute their products to regular customers on established routes. (z) "Solicitor" rseans any person,-whether a resident of the city of hutchinson or not, who goes from house to house, from place to place, or from street to street, soliciting or taking or atte.-,pting to ta:ce orders for sale of goods, wares or merchandise, includin._ magazines, boo ?:s, periodicals, or personal property of any nature w'r,atsoever for future delivery, or for service to be performed in the future, whether or not such individual has, carries or exposes for sale a sample of the subject of such order or whether or not he is collecting advance payments on such orders. Such definition includes any person who, for himself, or for another person, firm or corporation, hires, leases, uses or occupies.any building, motor vehicle, trailer, structure, tent, railroad boxcar, boat, hotel room, lodging house, apart -tent, shop, or other_,place within the city for the primary purpose of exhibiting samples and ta':ing orders for future delivery. (c) "Transient verchant" includes any person, firm or corporation, whether as owner, agent, consignee, or employee, whether a resident of the city of Hutchinson or not, who engages in a temporary business of selling and delivering goods, wares and merchandise within the city, and who, in furtherance of such purpose, hires, leases, uses or G-00' occr :ies any -ail in -, s..ructurc, :iotcr e'.�1C1e, trailer, t =nt, G 3 railroac._ :Do ;:car, boat, l.i-':lic room in cte' ._s, loc-ia; a art: cnts, siio,_s, or and street, allcf' cr other place liit".i. V-'e city, for the e;:'7ibition anC sale of such goods, uaies a ^.0 erc -an.- dise, either privately or at pu'^lic :ction, provided t`.:at =uc'.-. does not include any person, Sir- or corporation u`.o, while occupying suc' te::.porary location, does not sell from stoc'.:, but e. -ibits for the purpose of securing orders for r1,t -'re delivery only. The person, firm or corporation so enca,ed is relieved _ron cc- -lying with the provisions of this ordinance morel; b; reason of associating temporarily with any local ^'.ealer, trader, merchant, or auctioneer, or by conducting such transient business in connection c:ith, as a part of, or in the name of any local dealer, trader, :::erchart, or auctioneer. Section 2. Per „it Required. it is unlawful for any ped =ler, solicitor or transient merchant to engage in any business within the city of Hutchinson without first o%taining a permit t erefor in compliance with the provisions of this ordinance. Section 3. Exemptions. The terms of this ordinance do not include the acts of persons selling personal property at w"Olesale to dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in delivering goods in the regular course of business. Nothing contained in this ordinance prohibits any sale required by statute or by order of any court, or -reven *_s any Person conducting a bona fide auction sale pursuant to law. Section 4. 2,jDplication. Applicants for a permit under this ordinance shall file with the city clerk a sworn application in writing on a form to be furnished by the city clerk. The application shall give the following information: (a) Name and physical description of applicant; (b) Complete permanent home and local address of the applicant and, in the case of transient merchants, the local address froim which proposed sales will be made; (c) A brief description of the nature of the business and the goods to be sold; (d) The n ane and address of the employer, principal or supplier of the a 2plicant, to. -ethcr r.i t�7 creden.ials t1- erefro' cstanlis� -ilXj the c:act relationship; (e) The length of tir::e for which the right to do business is desired; (f) The source of supply of the goods or property proposed to be sold, or orders ta.:en for the sale thereof, where ere such goods or products are located at the ti e said application is filed, and the proposed ;.:et-od of c:elivcrs ; (C.) A rc- -Cent photo.raph of the applicant - ;*'iCh picture shall be approxl -atelV 2" by 2" ss7 OSJIR the head and shoulders of the applicant in a clear and distinguishing manner; (h) The naa_Les of at least taro property ovmers of 11cLeod County, :Iinnesota, who will certify as to the applicants good character and business respectability, or, in lieu of the names of references, such other available evidence as to the good character and business responsi'ility of the applicant as will enable an investigator to properly evaluate such character and business responsibility; (1) A statement as to whether or not the applicant has been con —iCted of any cri5le, Risdeineanor, or violation of any ^unicipal o_cainance, other than traffic violations, the nature of the offense and the punishment or penalty assessed therefor; (j) The last municipalities, not to exceed three, where applicant carried on business immediately preceding date of application and the addresses from which such business was conducted in those municipalities; C At the tine of filing the application, a fee _ shall he paid to the city clerk to cover the cost of investigation of the facts stated therein. Section 5. Feligious and Charitable Organizations, Exemption. _ Any organization, society, association or corporation desiring to solicit or to have solicited in its n a -:e money, donations of r..oney or property, or financial assistance of any kind or desiring to sell or distribute aav iter.. of literature or perch andise for which a fee is charged or solicited from persons other than mer.bers of such organizations upon . the streets, in office or business buildings, ?:Ouse -t0 1 -Ouse canvass, or i., ru'lic places for a char_ta''D2c, _ _c_ +ciou� �rtriotic or hil ., ".ro . u *- 5 ll '�. c,;.---,- -- �� F p a - -� - : is t _�.ose s. a c _ `re.:. the ,-__ovisions of Section r of t-is ordinance providcci there s Filed a sworn application in on a fozm to .:e Fur -isle d .1 the city cleri: 'al'_iCh shall give '.: ?:e fo_ `_owing 4 nfor7lCtion: (a) ra -e an -- _ 'rpOse Of the Cause for 1 -:hick per.'it is scu: ]-t- (7D) Z= : :es and ac dresses Of the crfice_ s and c7�.irectors or the crc a iiza Lion; (C) nelio.l during; 1':''_ =ch so_ici at-_ca is to 'mac Ca rY Vn; (c) T- Ihether or not ans co :. :iJs,on, fee, .:a. -es or a : :.oll-..ents are to '.e e:;ren•- cd in connection With si3Ch solicitation and the wnnount thereof. Upon being, satisfied that sucl_: organization, association or corporation is a religious, charitable, patriotic or philanthropic organization, the clerk shall issue a permit without charge to suc?: organization, association or corporation to solicit in the City. Such organization, association or cor oration shall furnis'- all of its mg, bersl agents, or representatives conducting solicitation Credentials in writing stating t??e name of the organization, na: c of agent and purpose of solicitation. Section G. Investi•-ation and Issuance. (a) Upon receipt of each application, it shall be referred to the chief of police , who shall i:u:.ediately institute such investigation of the applicant's !usinecs and moral character as he deems necessary for the protection of the public good and shall endorse the application in the .:manner prescribed in this section within 72 hours after it has been filed' by the applicant with the clerk. (b) If as a result of such investigation, the applicants character or business responsibility is found to be unsatisfactory, the chief of police shall endorse on such application his disapproval and his reasons for the sane, and return the application to the city cleric, -Oho shall notify the applicant that his application is disapproved and that no permit will be issued. (c) If as a result of such investigation, the character and business responsiblity of the applicant are found to be satisfactory, the chief of police shall endorse on the application his approval arf. return the ap; lie ion to t ee uiU dvs#ui�i c ^fshal deliver file A cR �Y `C ' C•, Cl(li�C+ fiu / to ��a r_ 'cant s. Such perrit shall contair t!re si'r_- ature of the issuing officer and shall show the na:,e, ade.ress and photo7_raph of said . per.- Attee, the class of permit issued and the minds of goods to 'e sold t`.ereunder the date of issuance and t!:e 1--n tb of _ti;-..^, not to e;:ceed one year fro- the date of issuance that-the sw.,.e shall be operative, as well as the per.-it ru-':er and ot''--er iCaentiflTirg dcscription of any vehicle used in such licensed .-vsinEss. . ach. peddler, solicitor, or transient ;.erc' ?ant must secure a pcTSCn al pCl" "Silt. I'l0 _ ^. L-rmlt Stall be used ct any time by ar,y erson other than the one to whom it is issued. Tl:e clerk shall '.seep a rarr..anent record of all per -its issued. Section 7. Loud noises and Speaking Devices. No permittee, nor any person in his behalf, shall shout, cry out, blow a horn, ring a bell, or use any sound a-mplifying device upon any of the streets, alleys, parks or other public places of the city or upon private pre.aises where sound of sufficient volute is enitted or produced therefrom.; to be capable of being, plainly heard upon the streets, avenues, alleys, parks, or other public places, for the aur_..ose of attractin.-; attention to any goods, . wares or z:e- c&andise which such licenses proposes to sell. _. Section C. Use of Streets. No pera,ittee shall have any exclusive right to any location in the public streets, nor shall -- any be permitted a stationary location thereon, nor shall any be permitted to operate in a congested area where such operation :::fight impede or inconvenience the public use of such streets. For the purpose of this'ordinance, the judgnent of a police officer, exercised in good faith, shall be deemed conclusive as to whether the area is congested and the public impeded or inconvenienced. ' Section 9. LOAbition of Perot. Pernittees are required to e."hibit their permit at the request of any citizen. Section 10. Duty of Police to Enforce. It shall be the duty of the police of the city of I3utchinson to require any person seen peddling, soliciting or canvassing and who is not known by such officer to have obtained a permit hereunder to produce his permit al-40. to ._nfo�:ce t!-_Z! 1�ro7izio n.. Of t, is o_linz...cs any person `ou:" to tc violatin _ c. Section 11. _ - _C=Is. T_-_s c'__e' of policc c al_ rc ort to the city cler!: all co_.victio__ ^.s for violations of this ordinance and the c it., cler'.: shall :.aintain a record for eac'.z Per -it i-ssued and record ttie reports of violation therein. Section 12. '_:evocation of License. (a) Permits issue" under the Prcvislons of this ordinanc= nay he revol :ed by the council of the city of :_' =tc?'1 ^son after notice and hearing, for an,, of the follov,ing causes: (1) Fraud, - isre_resentation, or incorrect state:cnt contained in the aP lication for pern.it; (2) Frau'_, :.isrepresentation or incorrect statement -.ale in the course of r-- _rr`j'in on `_is business as solicitor, canvasser, peddler, transient merchant, itinc_ ant ..-- crc.ant or itinerant vendor; (3) "TIr violation of this ordinance; (4) Conviction of any crime or i.isde.:eanor; (5) ConCucting -tree business.of peddler, canvasser, solicitor, transient ::.e_-chant, itinerant s.crchart, or itinerant vendor, as the case may be, in an unlavful manner or in such a manner as to constitute a "each -of peace or to constitute a menace to health, safety or general welfare of the public. (b) uotice of the hearin, for revocation of a permit shall be riven by the city clerk in ui7itinc,, setting forth specifically the grounds of complaint and the time and place of hearing. Such notice shall be railed, postage prepaid, to the permittee at his last known address at least five days prior to the date set for hearing, or shall be delivered by a police officer in the same manner as a summons at least three days prior to the date set for hearing. section 13. Aobeal. Amy person aggrieved by the action of the chief of police or the city cler!: in the denial of a permit as arovided in Section 6 of this ordinance may appeal to the council. such appeal shall be taa:en by filing with the council within fourteen days after notice of the action co:::plained of, a written st,nter..ent setting forth full; the grounds for the appeal. The council o � • 0 tiLc an:2 -lace for a iiearir j on such appeal, and_ nOti ce of such hearing shall Liven to the appellant in the sa::e . -anner as arovided in Section 12 of this ordinance for notice of hearing on revocation.. Section 14. Rea?:,Dllcatlon. No ; ermdttee ;chose per -it has :peen revo':e:l Shall .a'.:e further application until at least slx :ont? s have elapsed s=.nce t 2e last n_evious revocation. Section 15. r=iration of Pcr-:it a1 aj;r_al per.:,iI issued u=l�ar ti7 ^_ rovislons of t'-1s Orcllinancc s:lall e.:; —4--c at - -- alright the 31St day Of DG- ce_ - '-er la t ^e jeer When '_ss"c'i otter t' c'_a- an ual licenses shall e::pire at - :idnight O, the c:atc specified In the license. Section 16. Penalty,'. Any person ifno violates any prGVi Sion of this ordinance is- .-uilty of a - isde-eanor and upon conviction thereof shall be punished by a fine not exceeding $500 or by i,prison.;:ent for a : eriod not e.:ccecing °C days or both, plus, in either case, the costs of prosecution. Section 17. License Pecs. Pees for licenses shall be as folloe's: Solicitors: 1 - 3 Days . . . . . . . . . . . . . . $ 25.00 Renewal of Additional 3 -Day Segments. 10.00 One Year . . . . . . . . . . . . . . . 200.00 Transient Merchants: 1 - 3 Days . . . . . . . . . 25.00 Renewal of Additional 3 -Day Segments. 10.00 One Year . . . . . . . . . . . . . . . 200.00 Peddlers: 1 - 3 Days . . . . . . . . . . . . . . 25.00 Renewal of Additional 3 -Day Segments. 10.00 One Year . . . . . . . . . . . . . . . 200.00 Section 1_0 . Effective Date. This ordinance ta';es effect _ upon its pu'.,lication. Adopted by the council this day of ATTEST: Clerli ..ayor 1 °P3. l(1D0s657 ` n.M.R- Nn- nsmmaa- en,,..,;,,r e...:._. 1ao. FORM C -404 Period in which n -a -an permits issued JUNE 1983 ' PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS (Please correct any errors in name or address) REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6103500 41 9 9999 085 8 81 26 0 2730 CENSUS USE ONLY HOME$ PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTC HINSON MN 55350 Has the geographic coverage of this permit system changed during this period? © No [_] Yes — Explain in comments If no permits were issued during this Bureau of the Census MAIL THIS Please read theinstructions before period, enter M in box and return form ❑ 1201 East Tenth Street COPY TO completing P 8 form. For further help, Jeffersonville, Ind.41132 call collect (301) 763 -7244. Section I — NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND item N0' Number Valuation of Number Valuation of uildings Housin Buildings Housin B MOBILE HOMES g construction construction (a) (b) upitts Icl (Omit cents) (d) (e) upitts (i) (Omit cents) (g) One- family houses, detached 101 4 4 293,659 One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 3 4 289,152 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (SUM of 107 -705) 109 7 8 582,811 Mobile homes 112 3 3 - - - - - -- Section II — NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Item No. Number Valuation of Number Valuation of BUILDINGS construction (Omit cents) construction (Omit cents) Buildings Rooms Buildings Rooms (a) (b) (c) (d) (e) (f) (g) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED BUILDINGS INeom Number Valuation of Number Valuation of Buildings Housing units Buildings oustng units construction (Omit cents) construction (Omit cents) (a) (b) (c) (d) (e) (f) (g) Amusement and recreational buildings 318 - Churches and other religious buildings 319 Industrial buildings 320 Parking garages (open to general public) 321 Service stations and repair garages 322 Hospitals and other institutional buildings 323 Office, bank, and professional buildings 324 Public works and utilities buildings 325 Schools and other educational buildings 326 Stores and other mercantile buildings 327 1 73,900 - Other nonresidential buildings 328 1 500 '-•' -` Structures other than buildings 329 70,000 Section IV – ADDITIONS AND Grandstand at 1 ALTERATIONS Fairgrounds `m c An increase in the number of housing - ut « units (in the housing units column, o N enter only the number of additional z d units) 433 M= No change in the number of r' , N housing units 434 28 a' 110,180 A decrease in the number of housing v A units (in the housing units column, w = enter only the number of decreased elf units) 435 Residential garages and carports (attached and detached) 436 4 ~* 22,452 All other buildings and structures 437 7 a " t - 19,879 � PLEASE CONTINUE ON REVERSE SIDE / -7 i I a— _ k vv- a i Section V - CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Item am Number Valuation of Number Valuation of Buildings Housing construction (Omit cents) Buildings Housin g construction units units (Omit cents) (a) (b) (c) (d) (e) If) (g) Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential- . and nonhousekeeping buildings 541 1 1 1 4,500 Section VI - DEMOLITIONS AND RAZING OF BUILDINGS One-family-buildings attached and detached 645 Two - family buildings 646t Three- and four - family buildings 647 Five -or -more family buildings 648 All other buildings and structures 649 - Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at $500,000 or more entered in sections I through V. Item No. from Sec. Description Name and address of Ownership Valuation of Number of Number I —V owner or builder Mark (X) construction housing of one (omit cents) units buildings (a) (b) (c) (d) (e) (f) (g) Kind of building _______________________ [_1 Private __ess ________________ Site addr __________________ _ ___ -_ fJ Public S Kind of building _________________ Ll Private -------------------- Site address ---- -- -- ---- --- -- - -- --- E] Public Kind of building _____ __________ Private --------------- -- - -- Site address - - - - Public Kind of building _______________________ E] Private ____________________ Site address ______ ED Public -Kind of building ____________________ _______________________ []Private Site address Kind of building ------------------------ E] Private ____________________ Site address 0 Public Kind of building - -- — — — — — — — — — — — — — _ — Ej Private Site address ------- - - - ---- Public Kind of building ______________ _ __ Private _________ ____ Site address _______________________ - ❑Public Kind of building -- ---- - - - - -- - - - -- Private Site address ------ ----------- - - -- -_ Public Comments 329 - Fence $500; Fence $450; Fence $1,900; Swimming Pool and Fence $9,700. Name of person to contact regarding this report Telephone Homer Pittman an Area code Number Extension Title `^p Building Official 612 587 -5151 210 • /� BURNS MANOR MUNICIPAL NUIING HOME Minutes - May 1983 The Board of Directors for Burns Manor Municipal Nursing Home met Tuesday , May 24, 1983, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members present, except Eldred Miller, and Keith Duehn. A motion was made by Mike Carls and seconded by Larry Graf, to accept the minutes as read. Motion carried. A motion was made by Esther Kuehl and seconded by Gloria Dansereau to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. Old Business: A motion made by Gloria Dansereau to adopt Burns Manor Personnel Policies, seconded by Esther Kuehl. Motion carried. Task Force Meeting was held Wednesday, May 18, 1983 at 7:00 p.m. in the hospital conference room. Equal rate lawsuit: It has not been determined how to carry out the equalization determination until a concise directive is received from Minnesota Department of Welfare, the fund will remain in escrow. New Business: Temporary Welfare rate effective January 1, 1983 - Skilled - $40.06, I.C.F. - $36.01. A motion was made by Larry Graf and seconded by Gloria Dansereau to pay Bond Payment of $9,855.00 which is due to the City of Hutchinson, July 1, 1983. Motion carried. A get aquainted meeting of the employees and the Burns Manor Board of Directors was discussed. A motion was made by Larry Graf, and seconded by Mike Carls _ to direct the secretary to write a letter to Robert D. Brown, Director of Marketing, Adventist Health System, 8800 West -75th Street, Shawnee Mission, Kansas 66204. Resolved: That the Burns Manor Municipal Nursing Home recommend to the Council members of the City of Hutchinson that the Board adamantly opposes the sale of Burns Manor Municipal Nursing Home to the Adventist Health System. It is the wish of the Board that Burns Manor remain as was the intent of the Hutchinson Foundation and Page 2 ` May Minutes 1983 J Dr. J. H. Burns. David Jensen, Financial Advisor, gave the monthly financial report. There being no further business, a motion was made by Larry Graf and seconded by Esther Kuehl to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Thursday June 23, 1983 at noon, in the Annex sun porch at Burns Manor Municipal Nursing Home. Respectfully Submitted: Mavis J. Geier, Secretary ATTEST: Leslie L. Linder, President 0 71 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 8, 1983 TO: Mayor and City Council FROM: Gary Plotz, City Administrator _ _ _ SUBJECT: Result's of the Alley Survey _ _ _ _ _ Combined summary of opinion on East and West of Main Street Do you favor the concept? 49 Yes 14 No 3 No preference 1 No response Breakdown of opinion east of Main Street Do you favor the concept? 22 Yes 8 NO 0 No preference 1 No response What Direction? 11 starting from the north running south 11 starting from the south running north 7 No preference 2 No response 0 Same as now r— b1p Results of Alley Survey Page 2 Breakdown of opinion west of Main Street Do you favor the concept? 27 Yes 6 No 3 No preference 0 No response What direction? 12 starting from the north running south 17 starting from the south running north 2 No preference 3 No response 2 Same as now Notes: 67 total responses • 46 � 612) 587 -5151 rrurcy' CITY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MfNN. 55350 M E M 0 DATE: July 8, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Underground Improvement Project 83 -06 On July 7th, 1983, the following bids were received for the above - referenced work: Juul Contracting Co. Kuemper, Inc. $72,022.00 $78,942.00 Both bids were submitted with the proper 10% bid bond. I, therefore, recommend the contract be awarded to Juul Contracting Company in the amount of $72,022.00. Marlow V. Priebe Director of Engineering MVP /pv 9 0 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT PROJECT NO. 83 -06 Resolution No. 7442 WHEREAS, pursuant to an advertisement for bids for the improvement of Linden Avenue from Grove Street to Franklin Street; Miller Avenue from Grove Street to Franklin Street; and Milwaukee Avenue from Grove Street to Franklin Street by the construction of Watermain and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Co. $72,022.00 Hwy. 22 So. Hutchinson, MN 55350 Kuemper, Inc. Bird Island, MN $78,942.00 AND WHEREAS, it appears that Juul Contracting Co. of Hutchinson, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Co. of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the above - mentioned improvement according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 12th day of July, 1983. Mayor City Clerk (612) 587 -5151 C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: July 7, 1983 TO: Mayor. and City Council FROM: Director of Engineering RE: Project 83 -01 -15 First Avenue S.W. On April 25, 1983, we received the following bids for the above- referenced project: Buffalo Bituminous $56,564.50 J. W. Hanson Construction Co. $56,817.50 j Both bids were submitted with the proper bid bonds. I, therefore, recommend the City award the Contract to Buffalo Bituminous in the amount of $56,564.50. ��i1>. e � Marlow V. Priebe Director of Engineering IMVP/PV g,eL? RESOLUTION ACCEPTING BID AND AWARDING CONTRACT PROJECT NO. 83 -01 -15 Resolution No. 7441 WHEREAS, pursuant to an advertisement for bids for the improvement of First Avenue S.W. from Main Street to Franklin Street by the construction of Curb and Gutter, Street Surfacing, Sidewalk and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Buffalo Bituminous Box 126 Buffalo, MN 55313 $56,564.50 J. W. Hanson Construction Co., Inc. $56,817.50 Hwy. 22 So. Hutchinson, MN 55350 AND WHEREAS, it appears that Buffalo Bituminous of Buffalo, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Buffalo Bituminous of Buffalo, Minnesota, in the name of the City of Hutchinson, for the above- mentioned improvement according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 12th day of July, 1983. Mayor City Clerk �r`NN�Orq vo 20 n a ��yroF raP`'yd' June 15-, 1983 0 Min y$j v Mr. Gary D. Plotz City Administrator Care of City Hall Hutchinson, MN 55350 :ment of Transportation ng, St. Paul, MN 55155 I NV ts Dear Mr. Plotz: Subject: State Aid for Airport Maintenance and Operation 296 -8046 0 o^, ��J^^UnNN,,1983 00 n RECUM c �.Ok' IL Enclosed are three copies of a proposed form of resolution and the agreement for - requesting State Aid for maintaining your airport during all seasons of the year up to June 30, 1985• For maintenance and operation during the year, the State will participate on a 66 2/3 percent basis, not to exceed the amount of State Aid set forth in the agreement for the cost of snowplowing, mowing, fertilizing, re- seeding, rehabilitating runway lights, landing strip markers and drainage system, and general maintenance of the runways, taxiways, and apron areas. Reimbursement will be based on actual time and cost records kept by the Muni- cipality. Prior to any reimbursement being made by the State, the Municipality must have a zoning authority established and such authority must have adopted or be in the process of adopting an Airport Zoning Ordinance in accordance with Minnesota Statutes 360.061 to 360.074. Reimbursement may be denied entirely or in part if the airport is not properly maintained. If you desire State assistance and agree to comply with the requirements of the agreement, please complete and submit three copies of the agreement and three copies of the resolution to this office so State funds can be encumbered. An approved copy will be returned to you for your records. It is particularly important during the winter and spring seasons, or when hazardous conditions may exist, to keep the air - traveling public informed of the status or condition of your airport. This is accomplished by notifying the nearest Federal Aviation Administration Flight Service Station and this department. Sincerely, ichard B. K inz Assistant Commissione Minnesota Department of Transportation Aeronautics Division An Equal Opporruniiv Empfgver Enclosures RESOLUTION NO. 7436 RESOLUTION FOR STATE AID FOR MAINTENANCE AND OPERATION Be it resolved that the Mayor (and Clerk) *IN* (are) authorized to sign an agreement with the State of Minnesota for State aid for maintenance and operation of the Hutchinson Municipal Airport during all seasons of the year up to June 30, 1985. The - State will pay up to 66 2/3% of the cost not to exceed the amount specified in the agreement. (SEAL) Passed this 12th day of July 1983 Attest: Clerk: Municipality: City of Hutchinson Mayor: AGREEMENT FOR STATE AID FOR AIRPORT MAINTENANCE AND OPERATION AT THE AIRPORT The State of Minnesota and the of agree as follows: (Name of Municipality) 1. The Municipality will keep at least one paved runway and associated taxiway, and apron area, cleared of snow and ice for safe use of aircraft using wheels. The paved runway shall be kept clear its full length and width, and snowbanks kept down so that aircraft wings will clear them, and runway and threshold lights will remain visible. 2. The Municipality will maintain the runways in good order by performing maintenance work, including but not limited to the following: a. Crack filling and patching of surfaced runways, taxiways and aprons. b. Mowing grass on landing strips and around lights. The grass must be mowed at least seven feet beyond the lights and at no time may the grass exceed six inches in height on landing areas. c. Maintain beacon and runway lights or markers, and rehabilitate them when necessary. d. Fertilizing and seeding as necessary to prevent erosion. .e. Maintain clearance in approach zones in conformance with 14 MCAR §1.3015 of the Department of Transportation, Aeronautics Division, "Minnesota Code of Agency Rules." f. Replacing windsock when necessary. g. Maintain the drainage and fencing systems. 3. The Municipality shall provide at least two yard -type lights in the building /aircraft tiedown area, and shall keep the area lighted from dusk to dawn. The Municipality shall also keep the airport property clear and free of debris. At airports where aviation fuel is dispensed, at least one 20- pound, dry - powder fire extinguisher shall be available in the vicinity of the fuel pump. 4. The airport must pass periodic inspections performed by s representative of the Division of Aeronautics, for compliance with the rules of the Department of Transportation and for compliance with this agreement. If the airport is not so maintained in an operational, safe manner, then no reimbursement shall be made hereunder. 5. The State will reimburse the Municipality 2/3 of the direct, actual maintenance and operation costs not reimbursed by any other source, not to exceed $5,000 of State aid for each fiscal year. 6. The Municipality shall submit a breakdown of its costs incurred hereunder to the Assistant Commissioner, Aeronautics, on forms to be supplied by him. In anv and all events, costs must be submitted to the Assistant Commissioner, aeronautics, on or before August 1 for each fiscal year ending June 30. No requests received after August 1 for the preceding fiscal year will be honored by the Assistant Commissioner, Aeronautics. The Assistant Commissioner, Aeronautics, reserves the right to reject items that may not be eligible for reimbursement, and reimbursement may be denied entirely if the airport is not properly maintained in accordance with this Agreement. -1- 7. The Municipality has established a zoning authority for the airport and such authority is in the process of and will complete with due diligence an airport zoning ordinance in accordance with Minnesota Statutes 360.061 to 360.074. 8. This Agreement is in effect for the fiscal years 1983 -1984 and 1984 -1985. It may be terminated at anv time on thirty days written notice by either party. DEPARTMENT OF ADMINISTRATION By: Authorized Signature Date: APPROVED AS TO FORM AND EXECUTION Special Assistant Attorney General Date: DEPARTMENT OF TRANSPORTATION AERONAUTICS DIVISION By: Assistant Commissioner Date: Municipality By: Title: By: Ti tle: Date: 0 • BONN R. KEEFE MILTON D. SCNANTZRN KEEFE & SCHANTZEN ATTORNEYS AT LAW 316 MAIN STREET SOUTH P.O. BOX 220 HUTCHINSON, MINNESOTA 55350 June TO: The Honorable City Council City of Hutchinson Gentlemen: N NE 517-2163 1 1 „` AREA cone 612 28, 19 8 3 i Now that the City Attorney's office is separate from our office, I feel it inappropriate for me to continue as Assistant City Attorney. Therefore, I do hereby tender my resignation as Assistant City Attorney. Thank you for the confidence you placed in me by making the original ap- pointment. With your permission, I will continue to represent the City to a conclusion in connection with the possible sale of certain city lots originally intended for park purposes, my File No. 83- 1255K, City of Hutchinson vs. John Jorgenson Conservatorship. Upon completion I will bill you for my services at our usual hourly rate. JEK:11 cc: James H. Schaefer Yours very tr 1 , (John E. KeRe9ro"__-, q_j s i • City of Hutchinson a� FEE: , APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building — Fire _ Application shall be submitted at Police least _ days prior to the Gambling occasion Veterans of Foreign Wars I, Charles Mc Laughlin Post 906 AND I, Dave L. Neubarth Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Si atures: a XDua H. Pischke, Cmdr. Dave L. Neubarth Authorized Officer of Organization Designated Gambling Manager of organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name • P i schke Duane H. (last) (first) (middle) 2. Residence Address: 114 Garden Road Hutchinson Minn. ss350 (street) (city) (state) (zip) 3. Date of Birth: Oct. 1 —1942 4. Place of Birth Gaylord, Minn. (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No X If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: Neubarth David Lawrance (last) (first) (middle) 2. Residence Address: 121 1st Ave. SE Hutchinson, Minn. 55350 (street) (city) (state) (zip) 3. Date of Birth: 8 - 11 - 41 4. Place of Birth: Winthrop, Minn. (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No X . If yes, explain 6. How long have you been a member of the organization? 8 years 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: V.F.W. Club Rooms 1. Place where gambling devices will be used 247 1st Avenue SE- Hutchinson 2. Date or dates gambling devices will be used June 1983 - June 1984 (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From 11:00 A.M. To 1:00 A.M. IR09. btxkl - 4. Maximum number of players 125 5. Will prizes be paid in money or merchandise? Both 6. Will refreshments be served during the time the gambling devices will be used? Yes X No . If so, will a charge be made for such refreshments? Yes X NO D. Organization Information: 247 1st Avenue SE 1. Address where regular meetings are held Hutchinson Minn. 55350 2. Day and time of meetings second Tuesday every month - 8:30 PM 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes X No 4. How long has the organization been in existence? May 27, 1931 4a. How many members in the organization? 445 5. What is the purpose of the organization? Fraternal Civic, Social Purposes 6. Officers of the Organization: Name Address Title Duane H. Pischke 114 Garden Road, Hutchinson Commander Roger Lambert 29 Mc Leod, Hutchinson Sr. Vice Commander Larry Koepp Route 3 Jr. Vice Commander 7. Give names of officers or any other persons paid for services to the organization: Name Address Title Ralph Kerr 655 Madson Avenue, Hutchinson Quartermaster D. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name Ralph Kerr Address 655 Madson Avenue, Hutchinson 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer Ameri can Druggist Ins. Co. and Policy No.SMP- 50-54 -53 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? E 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company Transamerica Insurance Services 2. Address of bonding company Dept. of Minnesota ��y State Veterans Service Buildin 't. aul, Mn. 3. Amount and duration of bond $50,000.00 - 3 years 4. Application is hereby made for waiver of the bonding requirements. Yes No x I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myse V with the coatgnts thereof. Si nature of authori officer of organiczation Date: j ze Su cribed and sworn to before me no ary public on this /S{ day of p . -0-9 Signatur of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public a«rrwr�� Commission expires on A MDiMr IfMINaa Weacc YpCa�.+wM Eyrw�c t, lr ! 1 • POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM SUBJECT DATE 7 -8 -83 Sgt. John Gregor, Administrative Assistant to the Chief Beer license for softball tournaments at Fred Roberts Park On -sale non - intoxicating malt liquor license applications have been made by the Hutchinson Jaycees for July 23rd and 24th at Fred Roberts Park. We have had no problem in the past so I recommend approval as long as the stipulations on the license are met. It is felt that the Jaycees should make separate application for each subsequent event. This would allow us time to determine whether the license should be issued based on the compliance of the Jaycees and on the success of previous events. (See attached memo by Chief O'Borsky dated 7- 22 -82.) A recommendation on license applications for the Jaycees and Lions Club for August will be made after we have had a chance to evaluate their compliance with appropriate City Ordinances and State Statutes. JG:nb DATE July 22, 1982 POLICE DEPARTMENT MEMORANDUM TO: Mayor and Council FROM: Dean M. O'Borsky W" V SUBJECT: Jaycee's Beer License Several weeks ago the Jaycees approached the Council requesting a "blanket" license that would allow them to sell beer at various functions at Fred Robert's Softball Park. They were also interested in selling beer at events at the Civic Arena. In my memo of May 5th I pointed out to the council that it is unlawful for the city of Hutchinson to license itself to sell beer at these events. This is effectively what was happening as the Jaycees were working with the Recreation Department on a profit sharing basis. The council re- jected the application. 1 recently had discussions with the Jaycees and I believe we have come up with a solution to this particular problem which will meet the requirements of the law. I also feel that the Jaycees are cognizant of their responsibilities regarding what they must do to keep alcoholic beverages out of the hands of minors. The Jaycees will make applications for the sale of beer at softball tourna- ments on a case by case basis at which time we will be able to determine whether that license should be issued based on the compliance of the Jaycees and the success of previous tournaments. No fiduciary arrangement between the Recreation Department and the Jaycees should be made other than normal rental fees, etc. This does not reflect a change in my attitude or thinking, but only re- iterates what I have said all along regarding the legality of the situation. Based on the changes made in the discussions that I've had with the Jaycees, 1 see no reason why this license should not be approved. I still object to the sale of beer at the events at the Hutchinson Civic Arena and more particularly those events which are "family" events. I believe that we should deal with this problem separately. 0 0 'x:25 0 RETAIL "ON SALE" atatt of , xlftiime ota, COUXTY OF.._.- McLeod _ - _ City Hutchinson -- - - - -- - -- ---- .OF. - - -- - - - -- City Council City Hutchinson To the ............ ............................... of the.........,............................... of.......................... ..................................... ....... ' -•• -- .......................- ...... ..State of Minnesota: Hutchinson hereby apps. es -for a license for the term. of ... ..... _.__..._ SEE ATTACHED from the -- - -...- -- - ------ -- - - - -- - - day of - -... - -- -- -- - -- + 18--, to sell At Retail Only, Non- Into)-icating Malt Liquors, as the same are defcned by law, for wnsumplion "OX'+ thane eartain premises in the.-- desoribed as follows, to-wit: Softball Tournaments at Roberts Park at which place said applicant_-- operate.-_the business of and to that cad represent... -.and state­ ns follows That said applicant. ------- -_.... 1. 5_ a... ... .- .. ...... ....__ritixn --- ..... of the On..Ud Staten; of goad rnoral Aharacter and repute; and has ........ - .attained the ale of �1 years; ihat.._.._._._said prop etor....._ of the establishment for which the license will be. issued if this application is jrantcd. That no manufacturer of such non- intoxica tinff matt liquors has any oumcrship, in whole or in part, in said business of said applicant ----- or any interest therein; That said applicant.- ... make- ..... th.is application purBuant and subject to all the laws of the Stale of Afinnceota and the ordinances and repaa.tions of a aid ... --- ...... _- ....__City -- - - -__— - - applicable thereto, which are hereby made a part hereoj, and hereby arree ...... to observe and obey the same; (H.n e � v..6.r if .n . of J� r�-O�) The Jaycees will check all I.D.'s plus watch all the spectators.to insure no minors receive any beer. There will be no beer or alcoholic beverages brought into the ball park by team members or the spectators. There will be a Jaycee on the premises at all times who will contact the Police to report any group(s) drinking in the parking lot. We shall secure a two way radio and keep same at the park to get in touch with the Police Department. Each applicant farther state that he in not nuw the holder of, nor has he made appUoa.tion for, nor does he intend to make appUsa #ion for a Fedcra.l Retail Dealer's Special tax stamp for the sale of bU.m ioatinf liquor. see !l Yi�Fe �e c/emo July 6 yg 83 j tr/�i /-" U,4 Mark Schnobrich .6ppliaan!_ P. O. dddm" 9-� M E M O R A N D U M DATE: July 8, 1983 --------- - - - - -- TO: Mayor and City Council -------------------------------- FROM: Hutchinson Jaycees - Mark Schnobrich -------------------------------- SUBJECT: Application for Malt Liquor License - Short -Term -------------------------- - - - - -- The Hutchinson Jaycees respectfully submit an application to the Hutchinson City Council for a beer license at Roberts Park on the following dates, with each date to consist of a two day weekend coinciding with the Park and Recrea- tion Department's scheduled softball tournaments. July 23 -24 August 6 only August 20 -21 August 27 -28 The Hutchinson Jaycees requests permission to make a payment in full for the entire scheduled four weekends to be paid at time of approval from the Council. /ms RETAIL "ON SALE" $25.00 atatt of PT itiilt5ota, COUXTY OF ...... 1tcGeod._...- ......... __.. -. —} To the.... .... city... Council ............ ................ of the ...... C. ipy ............... ............ of- aut.aamu oa.................. ....... ........................... .. .. ........................... ..........................State of hfinnesots: - - - Lyons Club -Dave Bagne -_ -- henby applies -for a license for the term of.- _ ........ two _days.-- _-.— ...... - -- - - -- from the. - -- - - 23rd - -- - - day �f - .._..._._. July -- ....-- -- --- - - - -- -- + 18_83.-, to mll At Retail Only, Non - Intoxicating Malt Liquors, as the same are defined by law, for consump'.ion "OX" those certa n prem;ses in the......----- __ ---- -- - ----- -- - - desoribed as follows, to-wit: at the McLeod County Fairgrounds at which place said applicant ..... Dperate ...... the business of. - ----- - ------- ------------------------------- -. _.... ...... __._.- _..- and to that end represents - _and. state_ as follows: That said applicant-....._ ... ..---._ is.-__ ... .... ...a.. ..... r_'tizen._ ... .of the United States; of rood moral character and repute; and has.. - - -- ..attained the are of f1 years; that. .... - ... ._ ...... is....................... ...... ....... . ..proprietor --- ._of the establishment for which the license will be isnead if this application is granted. That no manufacturer of such nor intoxicating malt liquors has any ownership, in whore or in part, in said business of said applieant ..... or any interest therein; That said applica.nt_ --- .malce.S -th.is application pursuant and subject to all the laws of the State of Afinneaota and the ordinances and refulafions of said ..._._...... -City - ----- - --- -- ------ - -_ - -- applicable thereto, which are hereby mode a part hereof, and hereby arree.s_to observe and obey the same; (Han e � ai., .vd.dz.eLL V . . o[ 1­3 �, Each applicant further states that he is not now the holder of, nor has he made application for, nor does he sntend to make application for a Federal Retail Dealer's Special tar stamp for the sale of lntaxi.oatinr liquor. Identification to be checked by Lions Club. Those 19 years of age should be stamped and show stamp to be served. Other details such as method of service to be worked, out between Police Department and Lions prior to event. Dated July 8 Ip 83 7 G Dave Baene (Lyons Club) dpplioani_ P. o. dddren Box 274 - �- Hutchinson. MN 55350 RETAIL "ON SALE" Mate of �nx lule�ota, McLeod City Hutchinson COUTY OF ...... --------------- -- --- -- -- -- - -- -- - - - - -- --- ... - -.OF. - - - -- -- City Council City Hutchinson Tothe .........................— .............- ............. of the ............................. of......... ............................... -------------------- - - - - -- ----- - ----- ---- -- ------------ -- ------- ----I............. State of Mnnesota: Lyons Club - Dave Bagne -- - .........— . -- - -- - - -- hereby appl..ies.far a licence for the term of_-... two (2) ^slays—..------ ----- .__ - -- rom the.___ -- ._ 20th -da o August--- ...- -- - --- -, I8._��, to sell At Retail Only, Non- Intoxicating Malt Liquors, as the same are defwd by law, for consumption "Oh "' those oertci.n premises in ilia .--_------_- - -'- City. -- -- - - - - - -Df - Hutchinsn — -- - - - -- described as follows, Robert's Park for Softball games at which place said applioa.nt ...... operate. -_the business of and to that end represent._.. and state... -as follows That said applicant- _... ........ is............. a. ............. tixn.__ - - -of the United States; of food moral oharaoter and repute; and ha- 5... ..._attained the ate of 21 years; that ._--.-.-----.....__..__..--_-_ ...... _ ...... ...._...prroprietar..... -.of the establishment for which the license will be !&s ed if this application is franted. That no manufacturer of such non- intozicatint malt liquors has any ownership, in whole or in part, in said business of said applicant ...... or any interest therein; That said applicant... _.make .... th.ie application pursuant and subject to all the laws of the State of Hinneaota and the ordinancea and refudatiana of said ..... ...... - ----- -----------------'----- applieable thereto, which art hereby made a part hereof, and hereby afree ...... to observe and obey the same; (H.n r �. w..6er ,.pv)n".a4 It . ^•. of loll rey- .uSima) Each applicant further states that he is not now the holder of, nor has he made application for, nor does he intend to make apps for a Federal Retail 1)e4 1LU?s Special tax stamp for the Bale- of tnlaiioatinf liquor. July 8, IB 83�La��p��!�11Q David W. Bagne (Lyons Club) dppu=nt- F. O. dddre" Rnx 274 Hutchinson, MN 55350 • • I 1 RETAIL "ON SALE" e r Matt of frlilult�ota, COUXTY OF- ... Hutchinson — -- r * y - - - -- —.OF. - --- - -- To the .............city Council.. ........_.......of the .... City.......... - .......- .of.HuSChansAU...... ................. _ - ------ --- --- •--- ._........... ...................... ............ State of binnesota: Lyons Club - David Bagne hereby appl _iesfar a license for the term of.._- two -.(2} days from iht.___ -- 27th- --- - .. __.ria o 1 August- y - -- At Retail Only, ?ion- Into',dcafing Malt Liquors, as the same are defined by law, for czar mp.'ion -O-V" those certain prtmises in -- -...._.. ------ .City— -- --- - -- -- .... - - .- - -- - -- ----Of - HuSckinSe)i - - -- dcsoribed as fol'ous, to it:____.---- ----- - - - - -- - -- -- - - -- - Robert's Park Softball games at which plaet said appZicant.....operate._ -. -the business of and to that end represent __and state. -as follows: 19.-8 to ttI1 That said appli cant.- -------- ......_.___..._... - ......_...__ _..._ri.`ixn -__ -. of the United States; of food coral oharac.! r and repute; and ha ----- ..._attained the are of 21 years; that.__.____........._....- -- .. ....... ...... .............prop efor. -.-- -0f the establishment for which the license will be. Zssued if this application is franted. That no manufacturer of such non- intozira tin f malt liquors has any owntrshup, in Whole or in part, in said business of said appliea.nt ------ or any interest therein; That said applicant-- .- _m.ahce... -.this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and refuZations of said- ------ ----- ------- ------- - - - --- - applicable thereto, which are hereby made a part hereof, and hereby afree ...... to observe and obey the same; (n.n r � o'.A,, ,.ac.v -.,nu. It .+.r. a loll Each applicant further states that he is not now the holder of, nor has he made application for, nor does he intend to make application for a Fedcral Retail 1}calor's Special fax stamp for the salt of lntazioatint liquor. Dated July 8 1p 83 LQ David W BagnP d pplsaant- Box 274 P. O. dddm" - -- Hutchinson, MN 55350 • ENGINEER'S REPORT • r" CITY OF HUTCHINSON DATE: July 6, 1983 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Storm Sewer Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of August, 1983- PROJECT NO. 83 -08 Storm Sewer Extension from Existing Trunk Line to Jr. /Sr. High School Property Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL---- - - - - -- Assessable Cost Deferred Assessable Cost City Cost TOTAL- - - - - -- MVP /pv 2,400. 200. 200. 200.00 -$ 3 000.00 $ 12500-00 _n_ 1.500.00 ------------- - - - - -$ 3 000.00 Respectfully submitted, Marlow V. Priebe Director of Engineering 9- RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 83 -08 Resolution No. 7438 WHEREAS, it is proposed to install a storm sewer line from the existing trunk line to the Jr. /Sr. High School property on the proposed extension of Goebel Street on the DeForest Wagner property and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 12th day of July, 1983. Clerk 0 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 83 -08 Resolution No. 7439 WHEREAS, pursuant to resolution of the council adopted July 12th, 1983, a report has been prepared by Marlow V. Priebe with reference to the improvement of storm sewer from the existing trunk line to the Jr. /Sr. High School property on the proposed extension of Goebel Street on the DeForest Wagner property, and this report was received by the council on July 12th, 1983, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $3,000.00. 2. A public hearing shall be held on such proposed improvement on the 9th day of August, 1983, in the Council Chambers of the City Hall at 8:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 12th day of July, 1983. Mayor (612) 587.5151 jeffHUTCHINSON, CITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O DATE: July 8, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Hutch Computer Industries Attached is a letter requesting curb and gutter abutting their property on 3rd Ave. N.W. If this is found acceptable by you to proceed, we will have the necessary data available at the next Council Meeting. MVP /pv attachment Marlow V. Priebe Director of Engineering 9 -G Hutch Computer Industries 1115 West Highway 7 Hutchinson, Minnesota 55350 July 7, 1983 Mr. Marlow Priebe City Engineer City Hall Hutchinson, MN 55350 Dear Sir: Telephone 612 -587 -2940 We request that you take bids for curb and gutter work on our new property on Third Avenue Northwest and Highway 7 West, Hutchinson, MN. We anticipate to move into our building October 1, 1983, and would like to have curb and gutter, our parking lot, and our landscaping complete at that time. Your prompt attention to this matter would be appreciated. Sincere , Jerry Cornell and Duane Hoversten Hutch Computer Industries, Inc. KS:clm 0 0 PETITION FOR IMPROVEMENT The attached letter from all of the owners of real property abutting on Third Avenue Northwest from T.H. 7 to the East Line of Hutch Computer Industries, petitions for the improvement of such street by curb and gutter and appurtenances on the North side of the street. Said letter petition is in accordance with and pursuant to Minnesota Statutes, Chapter 429. Dated: July 12th, 1983 City Hutch Computer Industries 1115 West Highway 7 Hutchinson, Minnesota 55350 July 7, 1983 Mr. Marlow Priebe City Engineer City Hall Hutchinson, MN 55350 Dear Sir: Telephone 612 -587 -1940 We request that you take bids for curb and gutter work on our new property on Third Avenue Northwest and. Highway 7 West, Hutchinson, MN. We anticipate to move into our building October 1, 1983, and would like to have curb and gutter, our parking lot, and our landscaping complete at that time. Your prompt attention to this matter would be appreciated. °�; Sincere , Jerry Cornell and Duane Hoversten Hutch Computer Industries, Inc. KS:clm } RESOLUTION NO. 7450 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT BE IT RESOLVED BY THE CITY COUNCIL OF Hutchinson, Minnesota: 1. A certain petition requesting the improvement of 3rd Avenue Northwest from T. H. 7 to the East line of Hutch Computer Industries, by curb and gutter on the North side of 3rd Avenue Northwest, filed with the Council on July 12, 1983, is hereby declared to be signed by all of the property owners affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to Marlow V. Priebe, City Engineer, and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Clerk Adopted by the Council this 12th day of July , 1983. Mayor 12) 587 -5151 "Y OF HUTCHINSON SHINGTON AVENUE WEST WSON, MINN, 55350 ENGINEER'S REPORT DATE: July 12, 1983 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Third Avenue Northwest Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. Project 83 -09 Curb and Gutter and Appurtenance on Third Avenue Northwest from T. H. 7 to East Line of Hutch Computer Industries Construction Cost Engineering Administration and Miscellaneous Capitalized Interest TOTAL-- ---- ---- ----------- Assessable Cost Deferred Assessable Cost City Cost TOTAL-------- - --- -- MVP /pv $ 4,200.00 350.00 350.00 0.00 $ 5,200.00 $ 3,200.00 0.00 2,000.00 $ 5,200.00 Respectfully submitted, Marlow V. Priebe Director of Engineering V RESOLUTION NO. 7451 RESOLUTION RECEIVING REPORT AND C-P HEARING ON IMPROVEMENT WHEREAS, pursuant to resolution of the Council adopted July 12th, 1983 , a report has been prepared by Marlow V. Priebe, City Engineer, with reference to the improvement of Third Avenue Northwest from T. H. 7 to the East Line of Hutch Computer Industries by curb and gutter and appurtenance on the North side of the street, and this report was received by the Council on July 12th, 1983 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $5,200.00. 2. No public hearing is required since all of the property owners petitioned for the improvement. Adopted by the Council this 12th day of July , 1983. Clerk Mayor RESOLUTION NO. 7452 RESOLUTION ORDERING IMPROVF4ENT AND PREPARATION OF PLANS WHEREAS, a certain petition requesting the improvement of Third Avenue Northwest from T.H. 7 to the East Line of Hutch Computer Industries by curb and gutter and appurtenances on the North side of the street, was duly presented to the Council on the 12th day of July , 1983; and WHEREAS, pursuant to resolution of the council adopted July 12th, 1983 , a report has been prepared by Marlow V. Priebe, City Engineer, with reference to the improvement, and this report was received by the Council on July 12th, 1983 ; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council finds and determines that said petition was signed by all owners of real property abutting upon the street names as the location of the improvement. 2. Such improvement is hereby ordered as proposed in the Council a resolution adopted July 12th, 1983 3. Marlow V. Priebe is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 12th day of July , 1983. Mayor Clerk RESOLUTION NO. 7453 r RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a resolution passed by the Council on July 12th, 1983 , the City Engineer has prepared plans and specifications for the improvement of Third Avenue Northwest from T.H. 7 to the East Line of Hutch Computer Industries by curb and gutter and appurtenances on the North side of the street, and has presented such plans and specifications to the Council for approval: NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two days, shall specify the work to be done, shall state that bids will be _ } opened and considered by the Council at 2:00 P.M. on August 9, 1983, in the '. Council Chambers of the City Hall, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for 10 per cent of the amount of such bid. Mayor T C (6 12) 587 -5151 TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 8, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Projects 83 -03, 83 -04 and 83 -05 On July 7th, 1983, the following bids were received for the above - referenced work: Buffalo Bituminous, Inc. $54,498.00 William Mueller & Sons, Inc. $53,100.50 A bid from Aero Asphalt was withdrawn. The bids were submitted with the proper bid bonds and subsequent to the assessment hearing the contract can be awarded. Marlow V. Priebe Director of Engineering IMVP /pv RESOLUTION NO. 7443 i RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 167 Project No. 83 -03 WHEREAS, cost has been determined for the improvement of Franklin Street from 2nd Avenue S.W. to 66' South of 3rd Avenue S.W. by the construction.of Grading, Gravel Base, Bituminous Wear, Curb and Gutter and Appurtenances, and the bid price for such improvement is $ 36,706.64 , and the expenses incurred or to be incurred in the making of such improvement amount to $ 11,011.99 , so that the total cost of the improvement will be $ 47,718.63 , NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $12,443.63 , and the portion of the cost to be assessed against benefited property owners is declared to be $ 35,275.00 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3• The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 12th day of July, 1983• Mayor City Clerk RESOLUTION NO. 7444 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 168 Project No. 83-04 WHEREAS, cost has been determined for the improvement of Parking on the East Side of Franklin Street from 2nd Avenue S.W. to 66' South of 3rd Avenue S.W. by the construction of Bituminous Base, Bituminous Wear and Appurtenances, and the bid price for such improvement is $4,692.98 , and the expenses incurred or to be incurred in the making of such improvement amount to $ 1,407.90 , so that the total cost of the improvement will be $ 6,100.88 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ -0- , and the portion of the cost to be assessed against benefited property owners is declared to be $ 6,100.88 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 12th day of July, 1983. Mayor City Clerk i RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7446 ASSESSMENT ROLL NO. 167 Project No. 83 -03 WHEREAS, by a resolution passed by the Council on the 12th day of July, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving Franklin Street from 2nd Avenue S. W. to 66' South of 3rd Avenue S.W. by the construction of Grading, Gravel Base, Bituminous Wear, Curb and Gutter and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 9th da of August, 1983, in the Council Chambers at City Hall at 8:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 12th day of July, 1983. Mayor City Clerk RESOLUTION NO. 7445 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 169 Project No. 83 -05 WHEREAS, cost has been determined for the improvement of Franklin Street from 66' South of 3rd Avenue S.W. to 4th Avenue S.W. by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wear and Appurtenances, and the bid price for such improvement is $ 10,607.76 , and the expenses incurred or to be incurred in the making of such improvement amount to $ 3,182.18 , so that the total cost of the improvement will be $ 13,789.44 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 3,311.28 , and the portion of the cost to be assessed against benefited property owners is declared to be $ 10,478.16 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 12th day of July, 1983. Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7447 ASSESSMENT ROLL NO. 168 Project No. 83 -04 WHEREAS, by a resolution passed by the Council on the 12th day of July, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving Parking on the East Side of Franklin Street from 2nd Avenue S.W. to 66' South of 3rd Avenue S. W. by the construction of Bituminous Base, Bituminous Wear and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 9th g.�X of August, 1983, in the Council Chambers at City Hall at 8:00 p.m• to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 12th day of July, 1983. Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7448 ASSESSMENT ROLL NO. 169 Project No. 83 -05 WHEREAS, by a resolution passed by the Council on the 12th day of July, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving Franklin Street from 66, South of 3rd Avenue S.W. to 4th Avenue S.W. by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wear and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 9th day of August, 1983, in the Council Chambers at City Hall at 8:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 12th day of July, 1983. City Clerk Mayor 0 0 M E M O R A N D U M DATE: July 8, 1983 TO: Mayor —and City Council — — — — — — — — — — — — — — — — — — — — — — — FROM: —Gary D.— Plotz, City Administrator— — — — — — — — — — — — — — — SUBJECT: Appraisals - Parking Assessment Settlement Procedure . -------------------------- - - - - -- The settlement procedure requires the City to employ an appraiser to evaluate the 13 parcels being appealed. To measure "benefit" there must be a "before and after" valuation. It is a more detailed appraisal than is customarily done. The most qualified appraiser to perform the work is Mr. Gerald MCRinzie inas- much as he is both certified and has performed all the city appraisals for the HUD grants, LAWCON (Parks) grants, new fire station site, old fire station, and the various acquisitions for the parking program. Therefore, he has the knowledge of the downtown properties to do a before and after valuation. The total cost for the 13 parcels, including the before and after valuation, is $9,100. The individual appraisal range from $600 - $950, depending on the scope and size of the building. /ms fFull Service Real Estate Specialists PEJ*1 aD, INC. Projessional Real Estate Appraisers RESIDENTIAL FARM & RURAL LAND_ COMMERCIAL INDUSTRIAL RECREATIONAL SPECIAL USE CONDEMNATION Juty 7, 1983 Suite 214, 3880 Laverne Avo Lake Elmo, MN 55042 (612) 777 -9211 Mx. Garay D. Ptotz City Adm.in.istAatm City Hatt 37 Washington Ave. west Hutchinson, MN. 55350 RE= Estimate o6 AppAa,ieat Come box PaAk.ing Lot Bene6.it, "Be6oxe and A6te4" Appka.isa z on ThiCLteen Downtown PAopextiez DeaA Gaxy, GARY A. VIZENOR President WILLIAM A. SCHWAB Vice President GERALD A. McKINZ1E General Manager, Appraisal Division e 4 4 N �UL ; °83 0 M Nca� YesteAday I made a "walk -by viewing" o6 each o6 the th.LAteen pAopeAt.iez to be appAai6ed. I .took one photo o6 the 6Aont o6 each pxopeAty and tape xecoxded my own b)tie6 notes on my obsexvat.ions o6 the pxopext.iez. I looked at the pxope,,- t.ies bon. the puxpose o6 being bettex pxepaxed to estimate appxa.izaC bees on the pxopext.ies. My bee estimates axe based on my notes, plus the city ptLov.ided data on the pAopeAt.ies, and my undexstand.ing o6 the appAaizaQ needs o6 the city. It is my undeAStand.ing that the city w.itt need 6oA each o6 the th.iAteen pxopexties, a 6u t natAative appxa.isat Aepoxt, "be6oxe" and "a6teA" the new added city paAking 6ae.if.it.iee. In essence each pxoperLty must be appxa.ised twice, once in the "be6oxe" situation cons.ide;ting only the paxking 6ac.it.it.ies that existed pA.iox to the new city added 6ac.ititiez, and then a second time, in the "a6teA" situation, gt.v.Lng eons.idexat.ion to att paxk.ing 6ac.i2.it.ies .inctud.ing the new added ones. The d,i66exenee be- tween the be6oxe and a6teA pxopexty vague conctus.ionz is the pxopeAty vague bene6t.t attA.ibutabge to the new added city paiLk.ing 6ac.it it.ie6. Members of., AMERICAN SOCIETY OF APPRAISERS ASSOCIATION OF GOVERNMENTAL APPRAISERS AMERICAN PLANNING ASSOCIATION ST. PAUL BOARD OF REALTORS Real Estate Specialists in Appraising, Consulting, Investing, Management n ,, I beet that the apprat.sen must not just s.impty "estimate" the benebtits based on his "past expettence ", but must in- ctude in his appnat.saC, thorough documentation that butty suppottz his concfuzi.ons. The report documentation must explain the appraisers step by step pnoeess in botm,ing his vague benebi.t conc2uzi.ons in a manner that is cteaa, under - ztandabCe, and convincing. On the basis ob the above, my bee estimates bon the thirteen bebore and aster appnaisaZz arse as bottows: COUNTY NO. PROPERTY DESCRIPTION FEE 4264 Lange 2 Stony Commeneiat (Seats) $ 700.00 with Basement 4259 Large 2 Story Frame House (Gitme)L $ 600.00 Law Obbiee) with Basement 4203 22' Wide 2 Stony Commetciat with $ 600.00 Basement (Retaik 9 Apartment) 4254 Citizens Bank Drive -in Banking $ 650.00 Facitit y 4201 Large 2 Stony Commeneiab with $ 700.00 Basement (Vac. -was Hdw)L. Store) 4383 22' Wide x 132', 2 Story E Bsmt. $ 800.00 (Misc. Retail- Obbicez- Aptz.) 4358 Lange 2 Story Commereiat with Bzmt. $ 950.00 (2 Seteen Theaters - Businesses- Aptz.) 4253 1 Stony Obbice Bldg. with B6mt. $ 600.00 (Doctors- Insurance -Etc.) 4244 29' Wide 2 Story Commeteiat with $ 700.00 Bsmt. {Hutch Cabe 9 Aptz.) 4241 25' Wide x 128' 2 Stony Commexc at $ 700.00 [Addition to Citizens Bank) 4240 50' Wide x 128' 2 Story with Bsmt. $ 900.00 (Citizen Bank 9 066iees) 4260 22' Wide x 100' 2 Story Commeteiat $ 600.00 with Bsmt. (Barber Shop E Obbieez) 4319 2 Stony Frame Commeneiat without $ 600.00 B6mt. -1433 sq. it. (Surplus Sto)Le) TOTAL FEE ESTIMATE: $9,100.00 1 r 1 i 0 • Beyond the completion ob the app2a.isal ,Leponts, any additional time bah meetings, discussions, appeahenceh, negotiations, etc would be billed at $45.00 pen hours plus expenses .ineunned. 1 hope that the City ob Hutchinson binds this bee to be ba.in and acceptable. Ib the city should select me to appnaise these pnopoLtiez bon the city, you can be centa.in that I will wank with the city on the time schedule needs, and complete my ap- pfcaisals in the most pnobess.ional manners possible, as I have in the past bon the city ob Hu.teh.inzon. Thank you Son obben.ing me this oppon-tunity to submit my bee estimates bon the appha.izals bon. the city. Respeetbully yours, Gerald A. McK.inz.ie, A.S.A., M.G.A. General Managers /Appraisals Division PENFIELD, INC. GAM /cw Attachments: App2a.isen's Qual.ib.icat.ions Business Cand 0 M E M O R A N D U M TO: Mayor and City Council E DATE: -- July-8, 1983 — —---- - — — — — — FROM: Kenneth B. Merrill, City Accountant — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: General Obligation Improvement Bonds — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Bill Fahey of Ehlers & Associates will be present at the City Council meet- ing on July 12, 1983 to discuss the General Obligation Improvement Bond sale. He will bring the Resolution with him at that time. 9� i 0 CERTIFICATION OF MINUTES RELATING TO $950,000 IMPROVEMENT BONDS Or 1983 Issuer: City of Hutchinson, Minnesota Governing body: City Council Kind, date, time and place of meeting: a meeting held on July 12, 1983, at o'clock, _.m., at the City Council Chambers. Members present: Members absent: Documents attached: Minutes of said meeting (pages): 1 through 9 RESOLUTION NO. 74 Y. � RESOLUTION RELATING TO $950,000 IMPROVEMENT BONDS OF 1983; CALLING FOR THE PUBLIC SALE THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this day of July, 1983. Signature (SEAL) Gary D. Plotz, Citv Administrator Name and Title Member resolution and moved its adoption: RESOLUTION No. RESOLUTION RELATING IMPROVEMENT BONDS CALLING FOR THE PUBLIC 11 introduced the following TO $950,000 OF 1983; SALE THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Authorization. This Council has heretofore ordered the local improvements designated as Project Nos. (the Improvements) to be constructed in the City, and has contracted or will contract for the construction of each of the Improvements, under and pursuant to Minnesota Statutes, Chapter 429. The present estimated total cost of the Improvements is as follows: Construction: $700,000 Engineering: 105,000 Cost of Issuance: 42,000 Capitalized Interest: 85,000 Bond Discount: 18,000 Total: $950,000 In order to finance the Improvements it is hereby determined to be necessary and desirable for the City to sell and issue its Improvement Bonds of 1983 (the Bonds), in the principal amount of $950,000 including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, $18,000 of such amount representing interest as provided in Minnesota Statutes, Section 475.56. 2. Sale. This Council shall meet at the time and place specified in the notice of sale hereinafter prescribed for the purpose of receiving sealed bids and awarding sale of the Bonds. The City Administrator is hereby authorized and directed to cause a public notice of the time, place and purpose of the meeting to be published in the official newspaper of the City, and in Commercial West, published in Minneapolis, Minnesota, once not less than ten days before the date of said meeting in substantially the following form: 0 • NOTICE OF BOND SALE $950,000 IMPROVEMENT BONDS OF 1983 CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will meet at the City Hall, in Hutchinson, Minnesota, on the 26th day of July, 1983, at o'clock p.m., to receive, open and consider sealed bids for and award the sale of $950,000 Improvement Bonds of 1983 of the City (the - Bonds). The Bonds will be issued for the purpose of financing the cost of various improvement projects within the City. The Bonds will be issuable in the denomination of $5,000 or any integral multiple thereof, will be dated, as originally issued, as of August 1, 1983, and will mature on February 1 in the following years and amounts: Year Amount Year Amount 1985 $ 75,000 1990 $100,000 1986 75,000 1991 100,000 1987 100,000 1992 100,000 1988 100,000 1993 100,000 1989 100,000 1994 100,000 Norwest Bank Minneapolis, National Association, of Minneapolis, Minnesota, will act as Bond Registrar, Transfer Agent and Paying Agent. Interest will be payable on each February 1 and August 1, commencing February 1, 1984, to the registered owners of the Bonds appearing of record in the bond register as of the 15th day of the immediately preceding month. Bonds maturing in 1991 and later years are each subject to redemption and prepayment on February 1, 1990 and any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus accrued interest. No rate of interest nor the net effective rate of the issue may exceed the maximum legal rate determined pursuant to Minnesota Statutes, Section 475.55. A legal opinion will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. Copies of a statement of Terms and Conditions of Sale and additional information may be obtained' from the undersigned or from Ehlers and Associates, Inc., First National -Soo Line Concourse, 507 Marquette Avenue, Minneapolis, Minnesota 55402; telephone 612 - 339 -8291, financial consultants to the City. Dated: July 12, 1983. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator City of Hutchinson, Minnesota 3. Terms and Conditions of statement of Terms and Conditions of terms and conditions for the sale ani such terms and conditions are hereby incorporated in material distributed the Bonds: -2- E Sale. The following Sale shall constitute the 3 issuance of the Bonds and authorized to be to prospective bidders for TERMS AND CONDITIONS OF SALE $950,000 IMPROVEMENT BONDS OF 1983 CITY OF HUTCHINSON, MINNESOTA The City of Hutchinson, Minnesota (the City), has called for bids for the purchase from the City of its $950,000 Improvement Bonds of 1983 (the Bonds). This is a statement of the terms and conditions upon which bids for the purchase of the Bonds are to be received, the sale thereof awarded and the Bonds issued. BID OPENING AND SALE Bids for these Bonds will be received and opened on the 26th day of July, 1983, at o'clock p.m., at the office of the City Administrator at the City Hall in Hutchinson, Minnesota. The bids will be considered and sale awarded by the City Council at o'clock p.m on the same date. These Bonds are offered on the following terms: W12MM The Bonds will be issued for the purpose of financing the cost of constructing various improvement projects within the City, in accordance with the provisions of Minnesota Statutes, Chapters 429 and 475. DATE, TYPE AND DENOMINATION The Bonds will be dated, as originally issued, as of August 1, 1983, will be issued as negotiable investment securities in registered form as to both principal and interest and will be issuable in the denomination of $5,000 or any integral multiples thereof. MATURITIES AND REDEMPTION The Bonds of each issue will mature on February 1 in the following years and amounts: Year Amount Year Amount 1985 $ 75,000 1990 $100,000 1986 75,000 1991 100,000 1987 100,000 1992 100,000 1988 100,000 1993 100,000 1989 100,000 1994 100,000 -3- 0 0 Bonds maturing in 1991 and later years will be subject to redemption and prepayment, at the option of the City and in whole or in part, in inverse order of maturities and by lot assigned in proportion to their principal amount, within any maturity, on February 1, 1990, and any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus accrued interest to the date redemption. BOND REGISTRAR, TRANSFER AGENT AND PAYING AGENT The City has designated and will contract with Norwest Bank Minneapolis, National Association, in Minneapolis, Minnesota, to act as Bond Registrar, Transfer Agent and Paying Agent (the Registrar). The Bond Register will be kept, principal and interest will be paid to the registered owner of each Bond and transfers of ownership will be effected by the Registrar. The City will pay the charges of the Registrar for such services. The City reserves the right to remove the Registrar and appoint a successor. INTEREST PAYMENT DATES, RATES Interest will be payable each February 1 and August 1, commencing February 1, 1984, to the registered owners of the Bonds appearing of record in the Bond Registrar as of the close of business on the 15th day (whether or not a business day) of the immediately preceding month. All Bonds of the same maturity must bear interest from date of issue until paid at a single, uniform rate, not exceeding the rate specified for Bonds of any subsequent maturity. Each rate must be expressed in an integral multiple of 5 /100 of 10, and no rate of interest nor the net effective rate of the issue may exceed the maximum legal rate determined pursuant to Minnesota Statutes, Section 475.55. DELIVERY within 40 days after the sale, the City will deliver to the Bond Registrar the printed Bonds ready for completion and authentication. The original purchaser of the Bonds must notify the Bond Registrar, at least 5 business days before delivery of the Bonds, of the persons in whose names the Bonds will be initially registered and the authorized denominations of the Bonds to be originally issued. If notification is not received by that date, the Bonds will be registered in the name of the original purchaser and will be issued in denominations corresponding to the principal maturities of the Bonds. On the day of closing, the City will furnish to the purchaser the opinion of bond counsel hereinafter described, an arbitrage Q0 certification and a certificate verifying that no litigation in any manner questioning the validity of the Bonds is then pending or, to the best knowledge of officers of the City, threatened. Payment for the Bonds must be received by the City at its designated depositary on the date of closing in immediately available funds. LEGAL OPINION An opinion as to the validity of the Bonds and as to the exemption from taxation of the interest thereon will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. The legal opinion will be printed on the Bonds at the request of the purchaser. The legal opinion will state that the Bonds are valid and binding general obligations of the City enforceable in accordance with their terms, except to the extent enforceability may be limited by State of Minnesota or United States laws relating to bankruptcy, reorganization, moratorium or creditors' rights generally. Sealed bids for not less than $932,000 and accrued interest on the principal sum of $950,000 must be mailed or delivered to the undersigned and must be received prior to the time stated above. Each bid must be unconditional and must be accompanied by a cashier's check or certified check or bank draft in the amount of $19,000, payable to the City Administrator to be retained by the City as liquidated damages if the bid is accepted and the bidder fails to comply therewith. The bid authorizing the lowest net interest cost (total interest on all Bonds from August 1, 1983 to their maturities, less any cash premium or plus any discount) will be deemed the most favorable. The net effective rate on the Bonds may not exceed the maximum legal rate determined in accordance with Minnesota Statutes, Section 475.55, Subdivision 4, for the month of July, 1983. In the event that two or more bids state the lowest net interest cost, the sale of the Bonds will be awarded by lot. No oral bid and no bid of less than $932,000 for principal, plus accrued interest on all of the Bonds, will be considered and the City reserves the right to reject any and all bids, to waive informalities in any bid, and to adjourn the sale. CUSIP NUMBERS The City will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the -5- 0 purchaser, if the purchaser waives any extension of the time of delivery caused thereby. Information for bidders and bidding forms may be obtained from the undersigned or from Ehlers and Associates, Inc., 507 Marquette Avenue, Minneapolis, Minnesota 55402, telephone: 612- 339 -8291, financial consultants to the City. Dated: July 12, 1983. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator Hutchinson, Minnesota • • 4. Official Statement. The City Administrator, in cooperation with Ehlers and Associates, Inc., financial consultants to the City, is hereby authorized and directed to prepare on behalf of the City an official statement to be distributed to potential purchasers of the Bonds. Such official statement shall contain the statement of Terms and Conditions of Sale set forth in paragraph 3 hereof and such other information as shall be deemed advisable and necessary to adequately describe the City and the security for, and terms and conditions of, the Bonds. Adopted by the City Council on July _ , 1983. Attest: City Administrator (SEAL) -7- Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member and on vote being taken thereon, the following Council Members voted in favor: and the following voted against the same: whereupon said resolution was declared passed and adopted and was signed by the Mayor and his signature attested by the City Administrator. W-0 c - r] �Je� Week Ending: July 8, 1983 BBI: 9.55% Revenue Bond Index: 10.05% DB1 Muni Index: 8.12 % Prime Rate: 10.50% REGIONAL - BOND BUYERS' BOND BUYERS` - DAIN BOSWORTH 46% MUNICIPALTAX- FREE.YIELDS MUNICIPALBOND REVENUEBOND REGIONAL TAX- TAX - INDEX INDEX MUNICIPAL INDEX FREE: ABLE: Maturity Aaa Aa A Bag YIE:I.D EQCIV. 20 Bond -20 Year 25 Bond -30 Year 211 Bond -111 Year 5.191 9.26 1984 5.25 5.50 5.75 6.00 i25 9.72 1985 5.60 5.80 6.00 6.40 s.50 19.19 Week Ending Week Ending Week Ending 5.75 10.65 1986 5.90 6.10 6.25 6.70 6.10 11.11 1987 6.10 6.30 6.50 7.00 06 -17 -83 9.388 06 -17 -83 9.938 06 -17 -83 8.008 6'25 11`7 1988 6.40 6.60 6.75 7.25 06 -24 -83 9.388 06 -24 -83 9.948 06 -24 -83 7.948 6.75 12.50 C 6.70 6.90 7.00 07 -01 -83 9.368 7.50 07 -08 -83 9.558 07 -01 -83 07 -08 -83 9.958 07 -01 -83 7.928 7.110 10.058 07 -08 -83 8.12% 7'M 12.96 1989 13.89 19911 7.00 7.20 7.30 7.75 7.75 14.35 1991 7.25 7.50 7.60 8.00 8.110 8.25 14.91 15.28 1992 7.50 7.75' 8.00 8.20 1983 High g 1983 High 1+ 1983 High 8.50 g 8.75 15.74 16.211 •t993 7.75 8.00 8.20 8.40 06 -03 -83 9.788 01 -07 -83 10.378 06 -03 -83 8.458 y2c iiis 7983 Low 1983 Low 1983 Low 9.50 17.59 1994 8.00 8.20 8.40 8.60 05 -06 -83 8.788 05 -06 -83 9.218 03 -04 -83 7.548 9*71 18'16 1995 8.20 8.40 8.60 8 -.80 land 18.52 10.25 18.98 1996 8.40 8.60 8.75 9.00 - 1982 Range 1982 Range 1982 Range 111.50 19.44 1997 8.60 8.70 8.90 9.10 9.25�%r13.44% - 9.78(%,14.32% 111.75 8.18�%�11.40154, 11.00 19.91 20.37 1998 8.70 8.80 9.00 9.20 11.25 20.83 - 11.511 21.311 1999 8.80 8.90 9.10 9.30 SUPPLY FACTORS - _ . - _ . _. _ _ 2008 8.90 9.00 9.20 9.40 CURRENT LAST WEEK 83 HIGH 83 LOW 2001 9.00 9.10 9.25 9.50 BLUE LIST (MIL.) 1,024 .1,089 1,796 855 2002 9.00 9.10 9.25 9.50 30DAVVISIBI.E(MII..) 2,124 1,703 11,875 1,125 2003 9.00 9.10 9.25 9.50 PLACEMENT RATIO 928 948 998 90.18 Interest Rate Comparisons THIS WEEK LAST WEEK YEAR AGO PRIME RATE. 10.50 10.508 16.50 FED FUNDS 9 1/8 9.50 14.75 -15.25 DISCOUNT RATE 8.50 8.50 12.00 90 DAY BILLS -BOND EQUIV. YIELD 9.34 9.02 13.65 ' 180 DAY BILLS -BOND EQUIV. YIELD 9.71 9.31 13.95 - �' 90 DAY PAPER 9 3/8 9.25 14 7/8 365 DAY CD's 9.50 9 5/8 15.25 ONE YEAR GOVTS 9.99 9.51 13.95 FIVE YEAR GOVTS 11.10 10.72 14.45 Municipal Bond New Issue Calendar DATE & TIME 1*1 mirilut] AMOUNT Mdy. S &P WEER OF JULY 11 - 15, 1983 ISSUE TYPE NEGOTIATED $50,000,000 Wisconsin HFA, Hare Ownership Mort Loan REV Rev Bds, 85 -96, 2013, 2014 NEGOTIATED $ 4,250,000 Hsg & Redev. Auth of the City of St. Paul, REV MN Calm Dev Rev Bds, Ser 1983(Union Depot Place Ltd Partnership Proj)87- 95,2003 MONDAY, JULY 11, 1983 11:00AM $580,000 Baa* City of Glyndon, MN GO Advance Ref Bds of GO 1983, 1984 -1997 1:00PM $9,700,000 Al City of Peoria SD #150, IL GO Notes, Ser. GO 1983, 1984 , 7:30PM $ 410,000 Baa* City of Rushford, MN GO Tax Inc Bds of GO 1983, 1986 -1995 TUESDAY, JULY 12, 1983 10:00AM $65,000,000 Aa* State of MN GO State Bds, 1984 -2003 , and $24,000,000 Aa* GO State Trunk Highway Bds, 1984 -2003 3:30PM $1,400,000 Al* City of New Brighton, MN GO Tax Inc Bds of GO 1983, Ser A 1986 -1997 4:00PM $3,500,000 Aa* City of Mason City, IA GO Bds 1986 -2002 GO 7:30PM $700,000 A* City of River Falls, WI GO Pram Notes of GO 1983, 1984 -1992 10:00AM $4,000,000 * Washington County, MV Interim GO Bds 86 -87 GO WEDNESDAY, JULY 13, 1983 7:30PM $1,600,000 A* village of Hartland, WI GO Bds Corp PurP GO 1986 -1996 THURSDAY, JULY 14, 1983 * Rating Applied For. Rating shown, if any, is current or expected rating. ALL TIMES SHOWN ARE CENTRAL DAYLIGHT TIME. 9,M100 DAIN TOWER • MINNEAPOLIS, MINNESOTA 55402 • (612) 371 -2711 This does not purport to be a complete statement of all material facts relating to securities mentioned. The information contained,` while not guaranteed as to accuracy or completeness, has been obtained from sources which we believe to be reliable. Opinions expressed herein are subject to change without notice. - ,- - i 0 Name lrD�"e- Last First RELEASE OF INFORMATION Middle Address /Yj,a ? 6 `L T L 7 -71'� C 4— G .-4 Minn. DL (�- -2 -�/�sQ Occupation Cr{'t Tt S <7�- �-S- r Employment _J jj „c!C- References: Name Employees Names Z. 3. 4. 5. Address Date of Birth Phone # do hereby give my permission to the City of Hutchinson and its Police Department to conduct an investigation on my background as they deem necessary. I further authorize the release of information from any other agency on my background. Date Item(s) to be sold: ( sr Date(s) to be sold:��� COMMENTS: `T c _J2 U J 04 j �'.--2 ,kv7'" (612) 587.5151 ;"Ha�cH . CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: July 11, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: 1983 Water Tower Maintenance On May 4, 1983, the City received bids for the 1983 Maintenance of South Park Water Tower. On May 10th, 1983, the City Council awarded the Contract to the low bidder, q Mid - America Pipe Cleaning of Pipestone, in the amount of $10,760.00. To date, no signed contract has been returned and the telephone has been disconnected. Inasmuch as, the thirty (30) days has expired from date of bid, I recommend we award to the next bidder, Maguire Iron, Inc. in the amount of $12,250.00. Marlow V. Priebe Director of Engineering MVP /pv cc: Ralph Neumann /o (612) 587.5151 CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: July 11, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: South Portion of Bretzke Parking Lot I have reveiwed the site and hereby submit the following cost estimates as requested: Demolition ----------------- $4,200.00 Main Building Repair- - - - - -- $3,050.00 Parking Area Construction -- $8,000.00 Marlow V. Priebe Director of Engineering MVP /pV A9 —� ' rt 0 0 REGULAR COUNCIL MEETING July 12, 1983 WATER $ SEWER FUND *State Treasuer PERA $ 332.00 Ag Systems Inc. freight charges 8.48 Big Bear supplies 14.99 Central Garage April F, May repair jobs 1802.50 Coast to Coast supplies 51.73 Commissioner of Revenue June sales tax 731.37 Curtin Scientific chemicals 13.02 Farm g Home supplies 46.79 Feed Rite Controls chemicals 339.51 GTC auto parts supplies 10.40 Fitzlo£f Hardware supplies 60.96 G g K Services uniform rental 143.75 Hutchinson Telephone phone service 200.76 Hutch Utilities electrcity $ computer chgs 12,334.66 Hutch Wholesale Supply supplies 7.62 Ind. School Dist. 423 gasoline 658.20 Junker Sanitation June refuse hauling 18,058.95 Juul Contracting repairs $ supplies 2,447.99 Krasen Plbg. $ Htg. supplies 37.61 L & P Supply repairs 33.20 McLeod Co. Sanitary Landfill June dumping charges 6.50 Mn. Valley Testing testing 68.00 Plaza OK Hardware supplies 9.79 Quades repairs $ supplies 144.80 Quality Control Equipment supplies 237.02 RCM testing charges 2369.66 State Treasurer PERA 294.41 State Treasurer Social Security 548.25 Waldor Pump rental 522.00 Water Products Co. meter F, parts 222.89 41,757.81 GENERAL FUND *Mn. Twins game tickets - seniors $ 280.00 *State Treasurer PERA 3816.03 *U.S. Postmaster postage for meter 1000.00 *Mn. State Treasurer boat registration fees 103.00 *Madsen Insurance Agency insurance coverage 151,023.00 *Mn. State Treasurer snowmobile reg. fees 102.00 Amusement Business subscription 40.00 Carrs Tree Service tree removal 709.35 Hutch Fire F, Safety inspections $ recharges 68.75 Int'1 Assn. Arson Investigators dues 25.00 Mn. Mun. Board annexation fee 25.00 Pearl Schimmel swimming refund 9.00 Reef Industries Inc. supplies 32.83 Androc Products chemicals 73.80 Burns Manor scale 40.00 Carneys Crow River warehouse supplies 41.07 Com. of Transportation advertising permit 40.40 Doster Sales $ Service supplies 50.74 // -eq 0 -2- Hutch Machine & Tool supplies 20.00 Hutch Fire Relief Assn. advance to State Fire Conv. 75.55 Hutch Fire Relief Assn. 1983 Assessment 3500.00 Jeffs Auto Repair repairs 337.02 Land Care $ Equipment supplies 28.55 Les Linder 3 buses to game 355.00 Motor Vehicle cash drawer cash drawer fund 150.00 MRSF state entry fees 1815.00 Pro Audio Recordings 3 tapes 22.50 Radisson South League Convention 105.07 Snap On Tools tools 70.80 St. Regis Hotel seniors trip Winnepeg 2174.66 Mr. $ Mrs. Elmer Witte trip refund 130.00 Mabel Kurth trip refund 65.00 Jean Klammer swimming refund 9.00 Michelle Carrigan skating instructor 40.00 Nathan Cook basketball refund 45.00 ShirleySchuft swimming refund 9.00 Scott Totushek tournament refund 65.00 Orlin Henke july intown mileage 30.00 Michael Carls League Convention 23.00 A B Dick Products copy machine supplies 728.80 ' Abbott Electronics Inc. repairs 10.00 Allen Office Products supplies 52.72 American Welding Supplies chemicals 10.75 Albrecht Oil Co. gasoline 14.65 Ag Systems Inc. part sa.30 Big Bear supplies 23.29 Brandon Tire supplies & repairs 478.44 Brinkman Studio supplies 49.65 B F, R Growers flowers 100.00 Central Garage April $ May repair jobs 13,451.50 Carr Flowers flowers for employees 52.50 Central Mn. Comm. Inc. repairs 45.00 Crow River Vet Clinic boarding dogs 108.00 Coast to Coast supplies 129.80 Copy Equipment Inc. supplies 31.60 Country Kitchen prisoner meal 4.12 Co. Treasurer dl fees for county 121.50 Crow River Reg. Library quarterly payment 11,521.25 Culligan Water Cond. salt $ service 46.90 Dostal $ Oleson Oil solvent 10.25 Crow River Glass repairs 78.20 Bryan Rock Products supplies 988.53 Coca Cola Bottling arena supplies 246.50 Earl Anderson g Associates paint 312.50 Family Rexall Drug supplies 243.26 Farm $ Home supplies 253.78 Felskas Auto Machine supplies 6.10 Floor Care Supply cleaning supplies 64.80 GTC Auto Parts parts $ supplies 600.14 Fitzloff Hardware parts $ supplies 354.94 Fitzloff Hardware arena supplies 139.18 Gopher Athletic shirts & hats 1825.20 s i -3- i Gopher Sign Co. signs 208.23 Guardian Pest Control bug spraying 33.25 Gravely supplies 145.35 G F, K Services uniform rental 749.53 HutchAVTI work study student 27.30 HAVTI original program 1824.50 Hager Jewelry name plate 6.60 HutchCoop chain saw rent 10.00 Home Bakery supplies 2.00 Hutch Drug supplies 17.39 Hutch Fire Dept. adv.Fire Convention 495.00 Hutch Iron iron,pipe 4 wheels 18.60 Hutch Leader hearing notices & ads 627.55 Hutch Telephone phone service 2215.50 Hutch Utilities electricity 7678.57 Hutch Wholesale Supply supplies 312.84 Hutch Schwinn Cyclery bike repairs 17.25 School Dist. 423 gasoline 4985.92 Ink Spots printing 10.50 Ink Spots printing 166.00 IBM typing element 20.70 Jahnkes Red Owl cupplies 65.72 James De Meyer july office expense 300.00 Johnson Super Valu greaserelief 1.41 Juul Contracting supplies 76.75 Kustom Mechanical Service repairs 156.81 Krasen Plbg $ Htg. supplies 12.75 L $ P Supply supplies 69.41 Lambert STandard car maintenance 3.00 League of Mn. Cities dues 3156.00 Mn. Toro Inc. parts 111.77 MacQueen Equipment parts 165.00 McLeod Coop Power electricity 333.35 Meeker Sand & Gravel washed sand 100.38 Marilyn Swanson coffee 5.99 Mikes Pro Shop plates $ rubber 355.25 McGarvey Coffee coffee - police 48.80 No. States Supply supplies 15.39 Pitney Bowes postage meter rental 59.25 Ok Hardware supplies 116.95 OK Hardware keys 3.40 Gary Plotz July intown mileage & meeting 164.30 Plowmans parts 100.85 Popps Electrical repairs 21.95 Marlow Priebe league convention 140.00 The Patco Co. thinner $ supplies 275.14 Quades Inc. supplies & repairs 431.55 Rannow Electric repairs 49.00 Rockite Silo supplies 12.49 Rutz Plbg & Htg. supplies 3.00 State Theatre motor vehicle rental 325.00 Schmeling Oil grease 8 oil 177.96 Shopke flowers 100.00 Simonson Lbr. supplies 470.24 Sorensen Farm Supply supplies 24.68 State Treasurer bldg sucharges 873.15 s 0 -4- State Treasurer State Treasurer James Schaefer Texgas Corp. Tri Co. Water Cond. Uniforms Unlimited Xerox Corporation Xerox Corporation Wigen Chevrolet BOND FUNDS Hospital Bonds of 1968 1st National Bank of St Bonds of 1973 1st Bank of Minneapolis Bonds of 1975 1st Bank of Minneapolis Bonds of 1978 1st Bank of Minneapolis 1981 Parking Reve. Bonds Hutch Utilities J.W. Hanson Co. Crow River Glass Co. Richard Larson Bldrs. 1980 Tax Increment Bonds 1st Bank of Minneapolis Bonds of 1981 Burress Const. Co. Buffalo Bitumonious Bonds of 1983 Burress Const. Buffalo Bituminous r PERA 3754.19 Soc. Sec. 4952.72 1st half July 846.37 gas 265.90 salt 6.30 uniform 30.95 maintenance agreement 227.50 contract payment 146.56 supplies 4.65 $ 236,823.68 Paul interest $ fee 12,172.50 principal,interest & fee 78,702.00 principal,interest & fee 78,236.90 principal,interest & fee 159,605.10 electricity - Plowman Bldg. 42.73 Bretzke Parking Lot 4,553.11 replace broken glass 687.40 closed up broken windows 211.09 interest $ fee 25,125.00 estimate #3 costs 958.24 Est. #5 costs 842.49 sidewalk 45,843.14 Est. #1 9,522.13 a -5- MUNICIPAL LIOUOR STORE 0 Twin City Wine Co. wine & liquor 1679.03 Old Peoria Co. wine $ liquor 1944.53 Griggs Cooper $ Co. wine $ liquor 2466.41 Ed Phillips & Sons wine $ liquor 1559.38 Ed Phillips $ Sons wine & liquor 2830.19 Griggs Cooper F, CO. wine $ liquor 1915.65 Twin City Wine Co. wine & liquor 292.00 Griggs Cooper g Co. wine & liquor 3158.42 Twin City Wine Co. wine & liquor 1561.19 Ed Phillips & Sons wine & liquor 6067.57 City of Hutchinson july insurance 917.26 American Linen Supply Co. towels 34.40 Hutchinson Telephone Co. phone service 58.27 Kenneth Merrill Logis meeting 42.65 Nationwide Papers bags 154.09 Coca Cola Bottling Co. mix 759.25 Bernicks Pepsi Cola Co. mix 92.90 Friendly Beverage Co. beer 2232.60 Lenneman Beverage beer 15,284.65 Locher Bros. Dist. beer 15,869.85 Triple G beer 13,830.60 City of Hutchin son June 3rd payroll 4024.79 State Treasurer PERA 197.65 City of Hutchinson June 24th payroll 3890.52 Coast to Coast ladder 67.88 State Treasurer PERA 190.87 City of Hutchinson July 8 payroll 3887.61 State Treasurer PERA 193.61 r 2) 587.5151 CITY OF HUTC14INSOIV 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: July 6, 1983 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: Improvement Petition Hilltop Lane, Connecticut Street and Campbell Lane I have checked the attached petition submitted to the City Council on June 27th, 1983. According to our records, there are 28 properties affected by the proposed improvement and I find that 19 property owners have signed the petition, which represents 67.868 of the owners. MVP /pv Marlow V. Priebe Director of Engineering J-uA.) (F as , lS83 :de�► c o �r Co.aOcc- Tick7- do Qc S Pc c T Grp t ! (/ e'/ : o IJ �d r e; fl`e,f Se4/ Coca �; ,/Q o� !3 /a-c& j oy Ca .� r.� c� i c c c T ST. I e5l- e/ fl�.P- ec c� J�ii c e /..j s7fetEff -7 le? A) i,js o /- fke cc5Ses -fe.--) % p� /fosEb by -c- c; 7"y a-F /- --Xc�i uSo•J T...J SYNC ! 9 8 3 g �I- lo_ I.S. fo 9 ya9 C �df 3Q-y 12) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: July 6, 1983 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: Improvement Petition Hilltop Lane, Connecticut Street and Campbell Lane I have checked the attached petition submitted to the City Council on June 27th, 1983. According to our records, there are 28 properties affected by the proposed improvement and I find that 19 property owners have signed the petition, which represents 67.869 of the owners. Marlow V. Priebe Director of Engineering MVP /pv C 6- s g o!- �0 9 y3v Y "? /V7% -ems �s,i S-�- 3e5- 390 ya9 s�f 39 -V ` ,roar as /983 i of s o .J ?,F S pc (:: T ".o eir�k�� se4/ cC)CA— O� !� /ac /c o f CB ••' c cT i c c 7 S1T. / c-,� o/ / 9 y c /- fkre ccSSe57Lw/e C325 / of /�k�Chi�soJ ZJ J1ICA- NC !s P'3 C 6- s g o!- �0 9 y3v Y "? /V7% -ems �s,i S-�- 3e5- 390 ya9 s�f 39 -V ` 0 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY of HIITMINSDN NAME Timothy Reid Sarah McRaith JOB TITLE Recreation Aide SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS PAY RA $3.70 DATE July 1, 1983 ADDRESS XNEW EMPLOYEE FULL TIME 904 Church Street, Hutchinson R 2, Hutchinson OTHER: X PART TIME OR SEASONAL Very limited hours tb fill in needs for T -ball THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DEPARTMENT, HEAD PERSONNEL CZORDINATOR CITY ADMI)NISTtWVOR 1I CROW RIVER REGIONAL LIBRARY BOARD June 7, 1983 Present: Dorothy Hinseth, Sunburg Representing: Orlynn Mankell, New London .1 Jean Stranberg, Atwater Wayne Hebrink, Renville Kathleen Kubasch, Winsted Ellen Moench, Eden Valley Steven George, Darwin Jeanne Lundstrom, Cosmos Albert Linde, Hutchinson Linda Ulrich, Renville Jeanette Buchanan, Willmar LeRoy Sanders, Willmar Sam Malone, Willmar Delores Condon, Litchfield Burton Sundberg, Director, CRRL Kathy Matson, Assistant Director, CRRL Absent: John Horrocks, Hutchinson* Jody Cronk, Litchfield* Lilah Buhr, Stewart* Lionel Barker, Glencoe* 1 to be appointed from Bird Island 1 to be appointed from McLeod County *Excused absence n n n n n n n n n N 1:113 FOR YOUR INFORMATION Kandiyohi County Kandiyohi County Kandiyohi County Kandiyohi County McLeod County Meeker County Meeker County Meeker County Hutchinson Renville Willmar Willmar Willmar Litchfield Representing: Hutchinson ' Litchfield ^ McLeod County " Glencoe The Crow River Regional Library Board met in the Township Room of the Kandiyohi County Courthouse on Tuesday, June 7, 1983. Chairman Mankell called the meeting to order at 7:00 p.m. J. Buchanan was appointed secretary in the absence of L. Buhr. Guests at the meeting were Mr. Lawrence Wendorff, County Commissioner from McLeod County, and Mr. William Asp, Director of OPLIC, and Jan Feye- Stukas from OPLIC. Buchanan/ Lundstrom moved to approve the minutes for May. Carried. Sanders / Kubasch moved to approve the treasurer's report for May. Carried. Director's Report: a. Statistical report was reviewed. It was noted that more.books had been deleted from the collection last month than had been added. The collection is being brought up to date in preparation for cataloging on the OCLC terminal. b. Sumner reading program has commenced with "Dinosaurs" being the theme. c. Children's librarian, C. Olson from the Willmar Library, attended a MELSA workshop on how to market books to the public. d. Librarians' bus tour this year will be an overnight trip to Duluth. This will be held in July. e. Cosmos has hired an architect regarding building plans for the library. f. Winsted may also be moving their library as the city is now constructing a new building with the possibility of relocating the library in this neW structure. g. The book "Audubon Encyclopedia of American Birds" will be placed in the Glencoe Library as a memorial to Earl Mathews. - Hebrink /Malone moved the bills be paid. Carried. Committee Reports: a. SAMMIE Governing Board will be meeting on June 16 in Marshall with an all -day meeting beginning at 9:30 a.m. Part of the program will be orientation. Another member from CRRL is needed on this Board. The new CRRL/WPLS will have five seats on the SAMMIE Board. b. CRRL/WPLS Merger -- signed agreements have been received from Willmar, Hutchinson, Glencoe, Bird Island, and Renville. Mr. Sundberg and members of the CRRL Board met I with the Litchfield City Council; however, action on the merger agreement was de- layed. A meeting will be held with the Meeker County Commissioners on Tuesday, June 14. The McLeod County Commissioners had several questions regarding the budget but did approve the merger agreement today. c. MLA Convention -- Five staff members attended this convention in St. Paul on May 12 -13. Exhibits were excellent. d. Building Projects -- Litchfield has previously had architectural drawings and has approximately $75,000 in a building fund. Approximately half of the cost could come from the Federal Jobs Bill. Mr. Sandberg has met with a representative of the Hutchinson Library Board. Their new building plan would incorporate the current structure and would cost approximately $400,000- $500,000 to complete. New Business: a. Shirley Wicklund from the Willmar Library will be retiring after 22 years with the library system. Buchanan/Sanders moved a letter of appreciation be sent to S. Wicklund. Carried. Mr. Wendorff announced that the election for Earl Mathews' County Commissioner seat was being held today and that the winner would be the representative on the CRRL Board. - - Meeting adjourned at 7:50 p.m. June,1983 0 CROW RIVER REGIONAL LIBRA MTDYID 57.78 f' Treasurer's Report LeRoy Sanders, Treasurer EXPENDITURES INCOME THIS MONTH YEAR ^10 DATE BUDGET Balance (Super Now Account) 538,139.74 $ 51,011.08 $ Receipts: 152%-- X500.00 - LIBRARY 6.184 -44 State /Federal Aid 3,782.00 43,161.00 1109000.00 Kandiyohi County 7350.00 4o,239.50 80,479.00 Meeker County McLeod County .00% 5,000.00 - 17,090.00 53,778,00 McLeod County (1982 Receivable) 832,24 57,6011.00 -0- Willmar Litchfield PERA AND SOCIAL SECURITY 32,923.00 65,846.00 Hutchinson 57.831 16,466.50 23,042.50 32,933.00 46,085.00 Glencoe Bird Island 11605.25 10,550.50 21,101.00 Renville _ MATEATACS- 31210.50 6,421.00 Peaty Cash 2,075.93 31493.50 14,491.30 6,987.00 25,000.00 Gifts (Includes Glencoe Friends) 7,844.04 -0- Interest Other 232.76 1,849.80 3,000.00 SMAHC Grant 960.00 234.28 960.00 -0- 960.00 Total Receipts: $ 89655.94 $2161388.66 $510,251.00 From 1982 Budget AUDIO VISUAL 8,431.00 TOTAL RECEIPTS & BALANCE: 5461795.68 $267,399.74 $518,682.00 _ 6,329.75 MTDYID 57.78 % OF EXP CURRENT .00 .00 EXPENDITURES EXPENOI TURFS TO EST BUDGET _ ACCT GROUP... .00 .00 .00% 152%-- X500.00 - LIBRARY 6.184 -44 56.22% 11,000.00 .00 .00 .00 PERSONAL SERVICES 7350.00 - 50.00 % - 2-000.o0 - -` .00 .00 .00% 5,000.00 - SALARIES HOSPITAL MEDICAL INSURANCE - 28,678.59 169,372.21 _ 50.58% 334,858.00 PERA AND SOCIAL SECURITY 1.298.38 81673.97 57.831 I5,000.0o 2,613.30 15,453.29 53.29% 29,DUo.00 _ MATEATACS- ACCT GROUP... _ 32,590.27 193,499.47 51.07% 378,858.00 BOOKS - ADULT - .1,746.09 15,413.04 36.09% 42,703.00 _BOOKS - CHILDREN PERIODICALS - - 209.35 3,518.32 29.32% 12,000.00_ PAMPHLETS 131.15 1,569.33 15.69% 10.000.00 AUDIO VISUAL .00 101.00 50.50% 200.00 _ .00 107.81 3.59% 3,000.00 BINDING BINDING MICROFORMS .00 322.36 53.73% 600.00 .00 90.00 30.00% 300.00 ACCT - GROUP. 2, -08 X59�1� 121. -Bb 37�-. 70%- �"8�03 00- MAINTENANCE CUSTODIAL SUPPLIES AND SERVICES -�ECEP -C" _TERMINAL - 87.01 527.82 59.98% 880.00 HONE - -- "0:76 5,- 00000 -- VEHICLE OPERATION - INCL INS _781.36 6,471.89 58.84% 11,000.00 -OTHER - -- ACCT GROUP... 1,219.13 9,337.40 55.32% - 16,880.00 SUPPLIES C PRINTING PROMOTING AND PROGRAMMING - -- POSTAGE - -- MILEAGE AND MEETINGS MEMBERSHIPS INSURANCE - - - -- EQUIPMENT RENTAL AUDITING SERVICES - BOOKEEPING SERVICES- - - -" COM CATALOG __CAPITAL -OUTLAY - -- 198.29 6,329.75 57.54% 11,000.00 57.78 276.10 _ 27.61% 1,000.00 .00 .00 .00% 436.61 3,108.18 62.16% 5,000.00 .00 .00 .00% 400.00 ' .0083: 50 152%-- X500.00 - 849.57 6.184 -44 56.22% 11,000.00 .00 .00 .00% 950.00 - X25:00- 7350.00 - 50.00 % - 2-000.o0 - -` .00 .00 .00% 5,000.00 - ACCT GROUP... 2,248.76 20,407.79 43.84% 46.550.00 - EQUIPMENT .00 1,132.00 28.30% 4,000.00 BRANCH AMOTI ZATION FUND - -�EHICCE- AM7RTIZATIO N -FUND" -.Do- .00 .00 .00% 700.00 245,514.55 i7.42X .Do-- 00% -- -,• -i500-DO SAVIV COPIER .00 .00 .00% .00 _ ACCT GROUP... - - - -- .00 1,132.00 18.26% 6.200.00 - SPECIAL GRANTS - - - - -- - - - -.- j SMAHC GRANT, 1982 00 ! ___ ACCT GROUP... .00 16.06 16.06 3.73% 3.73% 431.00 431.00 DR G. T6 TAI... 38.144.75 245,514.55 i7.42X 517, f22.00 Correction from Regular Account $(1.00) Voided Check $45.00 Investments redeemed 869,229.66 Investments purchased $82,507.89 Ending cash balance $ 8,650.93 $ 8,650.93 '(Including Amortization Funds of $39,413.52)