cp03-22-2011 cCouncil Workshop —March 22, 2011 — 4:00 p. m —Review Basic and Long Term Ends
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 22, 2011
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Hutchinson Evangelical Free Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF MARCH 8, 2011
Action — Motion to approve as presented
6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een delegated tot e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13855 —RESOLUTION OF SUPPORT FOR THE TRAILS LEGACY GRANT
APPLICATION DAKOTA RAIL TRAIL
2. RESOLUTION NO. 13862 — RESOLUTION TO SELL AT AUCTION FORFEITED VEHICLES
(b) PLANNING COMMISSION ITEMS
CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY RUNNINGS TO
ALLOW A GARDEN CENTER IN THE PARKING LOT FROM MARCH 15 —JULY 30,201 1, AND
OUTDOOR DISPLAY OF GARDEN SOIL, MULCH AND ROCK UNTIL NOVEMBER 1, 2011,
LOCATED AT 1090 HWY 15 SOUTH WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 13856)
2. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY WALMART TO
ALLOW A GARDEN CENTER IN THE PARKING LOT FROM APRIL 1 — SEPTEMBER 5, 2011,
LOCATED AT 1300 HWY 15 SOUTH WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 13 857)
3. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY SHOPKO TO ALLOW A
GARDEN CENTER IN THE PARKING LOT BEGINNING MARCH 27, 2011, TO
APPROXIMATELY SEPTEMBER 30, 2011, LOCATED AT 125 MAIN STREET NORTH WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO.
13858)
4. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE PLANT PLACE TO
ALLOW A GARDEN CENTER IN THE CASH WISE PARKING LOT BEGINNING
APPROXIMATELY APRIL 15 — JULY 31, 2011, LOCATED AT 1020 HWY 15 SOUTH WITH
CITY COUNCIL AGENDA —MARCH 22, 2011
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO.
13859)
5. CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE CHAPTER 154; SECTION
154.137 D(4) AND 3(11) REGARDING BANNER SIGNS WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING
AND ADOPTION OF ORDINANCE NO. 11 -0666 FOR APRIL 12, 2011) AND APPROVAL OF
SUMMARY ORDINANCE
6. CONSIDERATION OF AMENDMENT TO THE CITY CODE CHAPTER 54; STORMWATER
MANAGEMENT ADDING LANGUAGE IN SECTION 54.05, USE OF STORMWATER PONDS
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST
READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 11 -0667 FOR
APRIL 12, 2011)
(c) CONSIDERATION FOR APPROVAL OF LIQUOR LICENSE RENEWALS
(d) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2011 PAVEMENT MANAGEMENT PROGRAM
PHASE 1 (LETTING NO. 3, PROJECT NO. 11 -04)
(e) CONSIDERATION FOR APPROVAL OF CROW RIVER CORVETTES CAR SHOW EVENT TO BE
HELD IN LIBRARY SQUARE ON MAY 28, 2011
(f) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO BETTY
JODZIO TO OPERATE HOT DOG AND BEVERAGE CART
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t;1
wise
pot
icy. A ways coking toward 117efuture,not monitoring past)
(a) PRESENTATION BY MILES SEPPELT, EDA DIRECTOR, ON ECONOMIC DEVELOPMENT
STRATEGY
No action.
9. UNFINISHED BUSINESS
10
(a) CONSIDERATION FOR APPROVAL OF STAFF RECOMMENDATION PER THE JOB EVALUATION
AND COMPENSATION STUDY COMPLETED BY LAUMEYER HUMAN RESOURCES SOLUTIONS
AND CONSIDERATION FOR APPROVAL OF RESOLUTIONO. 13854 — A RESOLUTION
AMENDING RESOLUTION NO. 13828 — 2011 CITY OF HUTCHINSON COMPENSATION PLAN
Action — Motion to reject — Motion to approve
11. GOVERNANCE (Purpose: toassesspastorganizationalperformance, developpolicy thaiguides the organization and
Counci�e the logistics of the Council. May include monitoring reports, policy development and governance
CITY COUNCIL AGENDA —MARCH 22, 2011
process items.)
(a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM FEBRUARY 7, 2011
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JANUARY
18, 2011, AND FEBRUARY 15, 2011
(c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2011
(d) HUTCHINSON AREA JOINT PLANNING BOARD MINUTES FROM FEBRUARY 16, 2011
(e) PLANNING COMMISSION MINUTES FROM DECEMBER 21, 2010
No action required for these items.
12. MISCELLANEOUS
13. ADJOURN
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 8, 2011
1. CALL TO ORDER - 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Eric Yost
and Chad Czmowski. Others present were Marc Sebora, City Attorney and Kent Exner, City Engineer.
2. INVOCATION - Pastor Lanny Penwell, Evangelical Free Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
Donna Hammers, 106 Elk Drive, presented before the Council. Ms. Hammers appeared to request the City of
Hutchinson rescind the Snow Emergency Ordinance. Ms. Hammers feels Hutchinson has wide streets and
doesn't have a need for the ordinance. She commented she has seen narrow streets in the metro area and
understands their need for a snow emergency ordinance. During the holidays, there are up to 6 vehicles
parked at the Hammers' residence, where are they to park other than the streets. On February 21", Ms.
Hammers worked from 8:30 to 10:30 p.m. When she arrived at home, she noticed the streets were plowed.
The next morning her daughter's car was towed. Ms. Hammers paid $114.16 for the towing and $32.00 for a
ticket. Ms. Hammers explained she does not watch local television or listen to local radio and did not receive
any mail regarding the Snow Emergency Ordinance. Ms. Hammers also shared that when she was getting her
daughter's towed car, others in line were unaware of the ordinance. Ms. Hammers felt that the City Council
abused their rights by passing this ordinance. Donna's request was to rescind the city Snow Emergency
Ordinance. Mayor Steve Cook asked Ms. Hammers if she gets a water bill, as the Snow Emergency
Ordinance information was printed on all water bills, and has been the last two years. Ms. Hammers was
unaware this was the second year of the ordinance and stated she doesn't pay much attention to their water
bills. Mayor Cook said this topic would be talked about more later in the agenda.
5. MINUTES
(a) REGULAR MEETING OF FEBRUARY 22, 2011
Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously.
6. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
have been a legated tot the City Administrator. Traditionally, items are not discussed.)
(a) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE APPLICATION FOR
3M CLUB ON APRIL 29, 2011
(b) CONSIDERATION FOR APPROVAL OF LIQUOR LICENSE RENEWALS
(c) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Arndt, second by Yost, to approve the consent agenda. Motion carried unanimously.
7. PUBLIC HEARINGS - 6:00 P.M. - NONE
8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise po icy. ways looking toward the77ture, not monitoring past)
9. UNFINISHED BUSINESS
10. NEW BUSINESS
5(0-)
CITY COUNCIL MINUTES —MARCH 8, 2011
(a) DISCUSSION OF SNOW EMERGENCY ORDINANCE
...Continued discussion of the Snow Emergency Ordinance.
Council Member Arndt stated he was one that felt there was a need for the Snow Emergency Ordinance. He
explained he used to be a bus driver and there were times it was difficult getting through the streets. In some
cases, parked vehicles didn't move all day and plows would have to come back two to three times. It saves
the city dollars if the plows only plow one time through. Council Member Arndt also noted he talked with the
Police Chief and the number of vehicles being tagged is unbelievable. He stated if it's snowing, get the
vehicles off the streets.
Mayor Cook stated there are a number of communities that don't allow any parking on the streets at all.
Public Works Manager John Olson informed the Council that he would be happy to rovide Ms. Hammers the
information as to the research that had been done prior to the Snow Emergency Ordinance being put in place.
Council Member Yost asked Mr. Olson if he has seen efficiency in the Snow Emerggency Ordinance. Mr.
Olson commented this is an ideal situation, the best thing since windshield wipers. He has seen a dramatic
reduction in parking on the streets during snow removal. Council Member Arndt asked if there had been any
accidents between parked cars and snowplows this winter. Mr. Olson said there have not been any accidents.
For snow emergency information, Hutchinson residents can call 234 -5699. Otherwise on the city's website
they can set up automatic notification by e-mail or text message. These are all free of charge. Council
Member Christensen stated that not all the streets in Hutchinson are wide; some of the older neighborhoods
have very narrow streets. City Engineer Kent Exner commented that a lot of homework was done prior to
enacting the ordinance. Ms. Christensen questioned how long the ordinance is in effect. Mr. Olson stated
there is not a specific beginning and ending; it is all snow related.
Mayor Cook reiterated there has been a request to rescind the Snow Emergency Ordinance. Ms. Hammers
stated that the Snow Emergency ordinance affects a small minority in Hutchinson and causes undue burden
and stress. Citizens are following the ordinance because they have to and they don't want to pay the fines.
Mayor Cook stated this has been an ongoing issue and the city is trying to save money.
Lt. Gifferson presented before the Council. Lt. Gifferson informed the Council in the past 8 snow events, the
police department has reached a plateau at 40 cited for tows. Some vehicles get moved prior to being towed.
Lt. Gifferson believes the city has done what needs to be done to notify citizens. Council Member Arndt
thanked Ms. Hammers for coming and presenting her case.
(b) DISCUSSION OF FLOOD PREPARATIONS
Mayor Steve Cook stated the city is in the process of flood preparations. Mr. Exner, Mr. Olson and the Public
Works staff have been working on a Flood Response Memo geared to the public works operation. The memo
has been passed onto City Administrator, Jeremy Carter. Mr. Exner will forward to the Council Members.
Maps have been put together where significant, isolated flooding is expected. Looking back at the city
buyouts post 1997 flood, this lets the city know what areas will be affected. Mr. Exner also noted that the new
dam will be effective. Hutchinson has done a lot to prevent a flood event; however the city will see
substantial flooding this spring. The National Weather Service cannot start predicting flooding until the snow
melts and water starts flowing. Council Member Christensen commented that if residents are in probable
flood areas, they should purchase a flood insurance policy. Mr. Exner stated such a policy requires a thirty
(30) day waiting period, which may be very close at this point. Mr. Exner also commented on sewer water
back up riders which could protect residents from sump pump back up.
Rop Collett, DNR, presented before the Council. Mr. Collett stated last year floods came as early as March
16 and the city peaked at 3,600 cf per second. The National Weather Service has run probable forecasting
and reports chance for flooding is quite great. Mr. Collett reiterated the 30 day window for flood insurance,
but still encouraged it as often times we get a rainstorm which gives us a second peak. So far ideal weather
has occurred with the melting during the day and freezing at night. Snow maps show the west had a lot of
snow, the potential for flooding is there, the weather will determine. New studies and maps are coming from
FEMA. Residents can go to FEMA, DFIRM and DNR websites for flooding information, including clean up
information. Mr. Collett assured the Council that Hutchinson is in good shape compared to a lot of
communities. The National Weather Service doesn't start measuring until rivers start flowing. Council
Member Arndt noted the field drainage hasn't stopped flowing all winter.
2 56
CITY COUNCIL MINUTES —MARCH 8, 2011
Mayor Cook stated that the request has come before the Council to take $50,000 to have 100,000 sandbags
and 2,000 yards of sand readily available in the event of a flood. These supplies would be available to
property owners. Mr. Olson commented washed sand be used as it can be used for winter sand as well. Mr.
Olson also stated he would research how the sandbags should be stored and what can be expected for shelf
life.
Mr. Collett suggested the city be involved. Instead of each property owner putting a dyke around their own
residence, the city could coordinate or suggest how high and how far out sandbagging is needed to protect a
few houses. Mr. Exner noted the city will not enforce sandbagging. The city can provide the resources,
guidance and information including sandbagging techniques.
Council Member Yost asked if 100,000 bags are enough. Mr. Exner noted that the city is being conservative
as New Ulm has 100,000 bags and are in a much greater flood area. Staff is figuring 15 properties with 100
feet around the property at 3 feet high. Ms. Christensen noted it was better to be prepared rather than looking
back thinking we should have done something. Mayor Cook also stated the city will not go around cleaning
up sand bagged areas. A drop off area will be determined and the city will pick up in those areas only.
Motion by Arndt, second by Yost, to approve expenditure to be prepared. Motion carried unanimously.
11. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Council an manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) SENIOR ADVISORY BOARD MINUTES FROM JANUARY 24, 2011
(b) FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2011
No action required for these items.
12. MISCELLANEOUS
Bill Corby, President of the Hutchinson Area Chamber of Commerce Convention & Visitors Bureau — 2 Main
Street South - presented before the Council. Mr. Corby stated he came to the meeting to give an update on the
Hutchinson Technology Incorporated (HTI) layoff news. HTI reported today that they l be moving their
manufacturing operations from its Hutchinson site to its Eau Claire, WI, site. Thiwils means a loss of
approximate1 600 jobs in Hutchinson. Mr. Corby informed the Council that he has been working with HTI,
Minnesota Workforce, Central Minnesota Job Training and Ridgewater College. Mayor Cook asked if there
were any dollars for training. Mr. Corby and HTI are trying to connect with different entities for the benefit of
the employees being layed off. Mayor Cook thanked Mr. Corby for working on this and staying on top of it.
Mayor Cook also stated it was a very unfortunate situation and as a city we need to work together and keep a
positive spin on it. Mr. Corby reminded the Council and the Hutchinson residents what HTI has done for our
community in the past. We are strong as a community and we will all come together.
All of the Council Members expressed their concerns for, and encouraged others to support those employees
and their families affected by the HTI layoffs.
Mary Christensen — Ms. Christensen received a call from a citizen regarding the need for a crosswalk on
Hassan Street in front of the library. Ms. Christensen noted that the street is well traveled and narrow with
vehicles parking on both sides of the street. City Engineer Kent Exner stated he will do some research.
Steve Cook — Mr. Cook congratulated the high school girls' hockey team, high school girls' and boys'
basketball teams.
13. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 6:34 p.m. Motion carried unanimously.
CITY OF HUTCHINSON
McLEOD COUNTY, MINNESOTA
RESOLUTION NO. 13855
A RESOLUTION OF SUPPORT FOR THE TRAILS LEGACY GRANT APPLICATION
DAKOTA RAIL TRAIL
WHEREAS, Carver County will be constructing the County's second segment of the Dakota
Rail Trail in 2012 from Mayer to the Carver /McLeod county line, with the county line not
providing a good terminus for the trail segment; and
WHEREAS, the City of Lester Prairie is located approximately one (1) mile west of the
Carver /McLeod county line and has a park located adjacent to the trail corridor that would
provide a logical trailhead for this trail segment; and
WHEREAS, City of Hutchinson recognizes Dakota Rail Trail as an important regional trail
asset and desires an extension of the Dakota Rail Trail west to the City of Hutchinson after
the Lester Prairie segment is constructed
THEREFORE, BE IT RESOLVED, that the City of Hutchinson supports McLeod County's
grant application to the Minnesota Department of Natural Resources for the Parks and Trail
Legacy Grant Program for the construction of Two (2) miles of paved trail for the Dakota
Rail Trail from the Carver /MacLeod county line, through the City of Lester Prairie, and
terminating at County Highway 1 on the western municipal boundary of Lester Prairie.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS 22ND
DAY OF MARCH, 2011.
STEVEN W. COOK, MAYOR
ATTEST:
JEREMY J. CARTER, CITY ADMINISTRATOR
l0 ca- 1
RESOLUTION TO SELL AT AUCTION
FORFEITED VEHICLES
Resolution No. 13862
WHEREAS, the Hutchinson Police Department has accumulated various forfeited vehicles.
AND WHEREAS, Minnesota State Statute provides pursuant to Section 169A.63 for the
disposition of vehicles forfeited in connection with driving while intoxicated arrests.
AND WHEREAS, Minnesota State Statute provides pursuant to Section 609.5315 for the
disposition of vehicles forfeited in connection with a controlled substance crime.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction on March 30, 2011 at
Hotovec Auction Center the following vehicles:
1999 Chevrolet Lumina (HPS Case# 10- 129 1) — forfeited in DWI Case.
1993 Ford Escort (HPS Case #10 -0869) forfeited in DWI Case
1992 Mercury Topaz (HPS Case #10 -0204) forfeited in DWI Case
1999 Pontiac Grand Am (HPS Case #10 -1151) forfeited in Controlled Substance Case.
1994 Mercury Sable (HPS Case 410 -0405) forfeited in DWI Case
1995 Ford Escort (HPS Case 409 -1790) forfeited in DWI Case.
Adopted by the City Council this 22 "d day of March, 2011.
Mayor
City Administrator
MEMORANDUM
DATE: March 16, 2011
TO: Hutchinson City Council
FROM: Dan Jochum, AICP, Planning Director
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY
RUNNINGS TO ALLOW A GARDEN CENTER IN THE PARKING LOT FROM
MARCH 15 — JULY 30, 2011, AND OUTDOOR DISPLAY OF GARDEN SOIL,
MULCH AND ROCK UNTIL NOVEMBER 1, 2011, LOCATED AT 1090 HWY
15S
APPLICANT: Runnings Farm and Fleet
Dave Wike, Manager
Backaround•
Runnings Farm and Fleet is requesting a conditional use permit to allow them to operate a
garden center in the front parking lot at 1090 Hwy 15 S from March 15 — July 30, 2011.
They are also asking to continue to display patio block, garden soil, mulch and rock until
November in the same location. The garden center, as proposed would cover 72 parking
spaces until July 30"' and the remaining outdoor display would cover 22 parking spaces
until November. Runnings has stated there will be no impact on the adjacent streets. The
garden center will be located in the same area of the parking lot as years previous.
Runnings Farm and Fleet was granted a conditional use permit in 2008 to allow the fenced
outdoor storage and display in the rear of the building. This recent request is to comply with
City Code Section 154.115 (C) Outdoor storage and displays (1) Open storage in industrial
and commercial districts shall be allowed only with a conditional use permit. This request is
similar to the conditional use permit requests granted for fireworks tents in parking lots.
Additional information is contained in the attached staff report and attachments.
Planning Commission Meetina:
The Planning Commission held a public hearing and considered the request at their March
15th meeting. There were no neighboring property owners objecting to the request. Dave
Wike, store manager, commented on the reduction of garden center size from last year and
stated the proposal from city staff would be greatly smaller than needed for the amount of
product to be displayed. He also commented on the need to display the landscaping type of
items until November. There was discussion regarding traffic flow and the possibility of
using 51 parking spaces along with a portion of the drive aisle which would give a larger
square footage than suggested by staff. Mr. Wike asked for an April 19t start up. After
discussing the request, the Planning Commission unanimously recommended approval with
the following findings and recommendations:
1. The proposal would meet the standards for granting a conditional use permit, subject
to the conditions stated.
2. Number of parking spaces used for the garden center shall be limited to 51 spaces.
4 (b�
3. The garden center will be in operation for no more than 120 consecutive days and
start no earlier than April 1St
4. No structures, equipment or inventory shall be located in the garden center area
except from 120 days after April 1 St.
5. The garden center will not have a negative impact on traffic, circulation, and parking
on the site, as determined by the Planning Director and City Engineer. If there is
such a time when there is found to be a negative impact on traffic, circulation, and
parking on the site the conditional use permit may be revised and may be amended
accordingly to address any negative impacts related traffic, circulation and parking.
6. If the appearance of the Garden Center is not neat and tidy or is unsightly, as
determined by the City, the conditional use permit may be revised and may be
amended accordingly to address these issues.
7. The greenhouses and other garden center items shall be placed in such a manner
as not to hinder sight lines for traffic on either the east or west side of the parking
area that is being taken up by the garden center, as such the greenhouses shall be
placed in the middle of the proposed area rather than on either end.
8. No bulk items will be allowed for outdoor sales or display.
9. Garden centers are not intended for outdoor storage, only for sales display.
10. Put up signage that indicates more parking is available in the rear of the building.
(S Oi�)
RESOLUTION NO. 13856
CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY RUNNINGS
FARM AND FLEET, TO ALLOW A GARDEN CENTER IN THE PARKING LOT
FROM APRIL 1— JULY 30, 2011, LOCATED AT 1090 HWY 15 SOUTH
Whereas, Runnings Farm and Fleet, applicant, has requested approval of a conditional use permit
to allow a garden center in the parking lot with the following legal description:
Legal Description:
That part of the Northeast Quarter of the Northeast Quarter of Section 12, Township 116, Range
30, McLeod County, Minnesota, described as follows:
Commencing at the northeast corner of Section 12, Township 116, Range 30; thence North 90
degrees 00 minutes West along the north line of Section 12, a distance of 813.04 feet; thence
South 1 degree 01 minute West, a distance of 360.00 feet; thence South 18 degrees 38 minutes
55 seconds East, a distance of 141.08 feet; thence South 38 degrees 59 minutes East, a distance
of 360.0 feet; thence South 15 degrees 02 minutes 21 seconds East, a distance of 118.89 feet;
thence South 1 degree 01 minute West, a distance of 51.36 feet to the actual point of beginning
of the tract to be described; thence North 89 degrees 42 minutes 45 seconds West, a distance of
169.98 feet; thence South 1 degree 01 minute West, a distance of 30.00 feet; thence North 89
degrees 42 minutes 45 seconds West, a distance of 660.00 feet to the west line of said Northeast
Quarter of the Northeast Quarter; thence South 0 degrees 57 minutes 20 seconds West along said
west line, a distance of 305.00 feet; thence South 89 degrees 42 minutes 45 seconds East, a
distance of 816.73 feet; thence northeasterly along a tangential curve concave to the northwest, a
distance of 131.82 feet; central angle 28 degrees 17 minutes 15 seconds, radius 267.00 feet,
chord bearing North 76 degrees 08 minutes 38 seconds East, chord distance 130.49 feet; thence
North 62 degrees 00 minutes 00 seconds East, a distance of 77.55 feet; thence North 1 degree 01
minute East, a distance of 266.38 feet; thence north 89 degrees 42 minutes 45 seconds West, a
distance of 181.00 feet to the point of beginning. This tract contains 314,095 square feet of land.
Whereas, the Planning Commission met on March 15, 2011, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of the
occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on
values of properties in the surrounding area and consistency with the Comprehensive Plan, and
hereby recommends approval of the request.
The City Council has considered the recommendation and findings of the Planning Commission
and hereby does recommend approval of the conditional use permit, subject to the following
findings and conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to
the conditions stated.
2. Number of parking spaces used for the garden center shall be limited to 51 spaces.
3. The garden center will be in operation for no more than 120 consecutive days and start no
earlier than April lec
4. No structures, equipment or inventory shall be located in the garden center area except
from 120 days after April I'.
5. The garden center will not have a negative impact on traffic, circulation, and parking on
the site, as determined by the Planning Director and City Engineer. If there is such a time
when there is found to be a negative impact on traffic, circulation, and parking on the site
(' C -0
Conditional use permit
Runnings Garden Center -1090 Hwy 15 S
Page 2
the conditional use permit may be revised and may be amended accordingly to address
any negative impacts related traffic, circulation and parking.
6. If the appearance of the Garden Center is not neat and tidy or is unsightly, as determined
by the City, the conditional use permit may be revised and may be amended accordingly
to address these issues.
7. The greenhouses and other garden center items shall be placed in such a manner as not to
hinder sight lines for traffic on either the east or west side of the parking area that is being
taken up by the garden center, as such the greenhouses shall be placed in the middle of
the proposed area rather than on either end.
8. No bulk items will be allowed for outdoor sales or display.
9. Garden centers are not intended for outdoor storage, only for sales display.
10. Put up signage that indicates more parking is available in the rear of the building.
Adopted by the City Council this 22 "d day of March, 2011.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
V-6)
........_..._. .
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Colin Heintzeman,
Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge,
Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick
Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning
Staff Meeting (in bold)
Date: March 4,20 H, for March 15, 2011, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY
RUNNINGS TO ALLOW A GARDEN CENTER IN THE PARKING LOT
FROM MARCH 15 —JULY 30, 2011, AND OUTDOOR DISPLAY OF
GARDEN SOIL, MULCH AND ROCK UNTIL NOVEMBER 1, 2011,
LOCATED AT 1090 HWY 15 SOUTH
Applicant: Runnings Farm and Fleet
Dave Wike, manager
CONDITIONAL USE PERMIT
Runnings Farm and Fleet is requesting a conditional use permit to allow them to operate a garden center
in the front parking lot at 1090 Hwy 15 S from March 15 — July 30,2011 - They are also asking to
continue to display patio block, garden soil, mulch and rock until November in the same location. The
garden center, as proposed would cover 72 parking spaces until July 3& and the remaining outdoor
display would cover 22 parking spaces until November. Runnings has stated there will be no impact on
the adjacent streets. The garden center will be located in the same area of the parking lot as years
previous, as shown on the diagram provided. Runnings Farm and Fleet was granted a conditional use
permit in 2008 to allow the fenced outdoor storage and display in the rear of the building. This recent
request is to comply with City Code Section 154.115 (C) Outdoor storage auddisplays (1) Open storage
in industrial and commercial districts shall be allowed only with a conditional use permit. This request is
similar to the conditional use permit requests granted for fireworks tents in parking lots.
Figure l
Runnings Farm and Fleet
1090 Hwy 15 S
Conditional use permit
Planning Commission — 3/15/11
Page 2
GENERAL INFORMATION
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
C -4 (Fringe Commercial)
1090 Hwy 15 S
7.2 acres
Retail
C -4 and R -3 (Medium — High Density Residential)
Urban Commercial Design Zone
Zoning History: The Hutchinson Mall Plat was approved in 1980. The building was
constructed in 1981. Kmart occupied this space before Hennen's
Furniture store. Runnings moved into the store in 2008.
Applicable
Regulations: Section 154.115 Zoning Ordinance
Parking:
There are approximately 312 parking spaces on the Runnings property. The Zoning Ordinance specifies
retail uses have 5.5 parking spaces per 1,000 square feet of building; additionally the warehouse and non-
retail space is broken out separately and requires one parking space per 2,000 square feet. Based on this
information 339 parking spaces are needed for this site. Therefore, Runnings is technically short 27
parking spaces in its current state.
City Staff has more specifically researched parking requirements for Farm and Fleet/Home Improvement
type uses which are likely more accurate than the generic retail parking requirements. The Parking
Generation Manual published by the Institute of Transportation Engineers found an average of 4.9 spaces
per 1000 square feet for Home Improvement uses looking at 27 study sites throughout the United States.
It should also be noted that he City relies heavily on this parking generation manual when specific uses
are not referenced in the parking requirements section of the City's Zoning Ordinance. Based on the
Parking Generation Manual, Runnings would require 304 parking spaces for their operation. Thus, per
the Parking Generation Manual they currently have 8 more spaces than the recommended amount for
their use.
Runnings is proposing impacting 72 additional parking spaces for their Garden Center, meaning there
would be 240 spaces available from March 15 to July 30 and 290 spaces from July 31 to November 1.
This would mean a parking shortage per the Zoning Ordinance of 99 parking spaces from March 15 to
July 30 and 49 parking spaces from July 31 to November 1.
Using the Parking Generation Manual there would be a shortage of 64 parking spaces from March 15 to
July 30 and 14 spaces from July 31 to November I due to the proposed Garden Center.
There are approximately 982 parking spaces available between the Runnings parking lot and the Mall
parking lot. There are 670 in the Mall parking lot; however the Mall needs 665 spaces to meet its parking /
Runnings Farm and Fleet
1090 Hwy 15 5
Conditional use permit
Planning Commission- 3115/11
Page 3
requirements per the Zoning Ordinance. It should also be noted that many of the uses in the Mall have
switched from traditional retail uses to more service oriented uses that require less parking. Runnings and
the Mall do have a shared parking agreement that allows customers to park in either parking lot. Staff
believes that in reality there is enough parking in the area and parking and circulation wouldn't be overly
impacted by the proposed Garden Center. (Note: Please see specific staff recommendations below).
Analysis and
Recommendation:
Staff supports the request for a garden center at the Runnings site, however, in reviewing the proposed
number of parking spaces to be impacted and the number of months the garden center will be in use, staff
recommends the garden center be limited to 50 spaces (as shown below) from March 15 1h to July l3`"
which is 120 days. Staff would like to see some consistency throughout the community regarding the
duration of operation for garden centers that are permitted by conditional use and recommends they be
allowed to be up for 120 days or less. There is already a large outdoor sales and display area to the rear of
the building that can be utilized in addition to the staff recommended 50 parking spaces in front of the
building. Bulk items for sales and display are not permitted (i.e. bulk piles of dirt, mulch, etc).
Figure 2
In reviewing the CUP, the Commission shall consider if the request meets the following standards:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
Runnings Farm and Fleet
1090 Hwy 15 S
Conditional use permit
Planning Commission — 3115111
Page 4
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
Staff recommends approval of the request with the following conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to the
conditions stated.
2. Number of parking spaces used for the garden center shall be limited to 50 spaces, as shown on
Figure 2 above.
3. The garden center will be in operation for no more than 120 consecutive days and start no earlier
than March 15th and remain open no longer than July 13'h.
4. No structures, equipment or inventory shall be located in the garden center area except from
March 15" to July 13'h.
5. The garden center is not in operation until November I' as requested by the applicant.
6. The garden center will not have a negative impact on traffic, circulation, and parking on the site,
as determined by the Planning Director and City Engineer. If there is such a time when there is
found to be a negative impact on traffic, circulation, and parking on the site the conditional use
permit may be revised and may be amended accordingly to address any negative impacts related
traffic, circulation and parking.
7. If the appearance of the Garden Center is not neat and tidy or is unsightly, as determined by the
City, the conditional use permit may be revised and may be amended accordingly to address these
issues.
8. The greenhouses and other garden center items shall be placed in such a manner as not to hinder
sight lines for traffic on either the east or west side of the parking area that is being taken up by
the garden center, as such the greenhouses shall be placed in the middle of the proposed area
rather than on either end.
9. No bulk items will be allowed for outdoor sales or display.
10. Garden centers are not intended for outdoor storage, only for sales display.
11. Put up signage that indicates more parking is available in the rear of the building.
Cc: Runnings Farm and Fleet, Dave Wike
(-�" L6�
MEMORANDUM
DATE: March 16, 2011
TO: Hutchinson City Council
FROM: Dan Jochum, AICP, Planning Director
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY
WALMART TO ALLOW A GARDEN CENTER IN THE PARKING LOT FROM
APRIL 1 — SEPTEMBER 5, 2011, LOCATED AT 1300 HWY 15 S
APPLICANT: Walmart #1738
Scott Hilgeman, Manager
Backaround:
Walmart is requesting a conditional use permit to allow them to operate a garden center in
the parking lot at 1300 Hwy 15 S from April 1— September 5, 2011. The garden center will
be located in the same area of the parking lot as last year. The garden center will cover 90
parking spaces and be located in the same areas as previous years as shown on the
diagram. The request is to come into compliance with City Code regarding outdoor storage
and displays. This recent request is to comply with City Code Section 154.115 (C) Outdoor
storage and displays (1) Open storage in industrial and commercial districts shall be
allowed only with a conditional use permit. Additional information is contained in the
attached staff report and attachments.
Planning Commission Meetin
The Planning Commission held a public hearing and considered the request at their March
15th meeting. There were no neighboring property owners objecting to the request. Scott
Hilgeman, store manager, explained they would move the product in the overflow lot south
by Baltimore Avenue. He stated that area of 30 parking spaces will be closed by the end of
May. After discussing the request, the Planning Commission unanimously recommended
approval with the following findings and recommendations:
1. The proposal would meet the standards for granting a conditional use permit, subject
to the conditions stated.
2. The garden center will be in operation for no more than 120 consecutive days and
start no earlier than April 1 st and remain open no longer than July 30th
3. No structures, equipment or inventory shall be located in the garden center area
except from April 1 sc to July 30`h
4. No bulk items will be allowed for outdoor sale or display.
5. Garden centers are not intended for outdoor storage, only for sales display.
('r Abp-
RESOLUTION NO. 13857
CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY WALMART
TO ALLOW A GARDEN CENTER IN THE PARKING LOT FROM APRIL 1 — JULY
30, 2011, LOCATED AT 1300 HWY 15 SOUTH
Whereas, Walmart #17338, applicant, has requested approval of a conditional use permit to allow
a garden center in the parking lot at 1300 Hwy 15 South with the following legal description:
Legal Description: Lots 1, 2 and 3, Block 1, Wal -Mart Subdivision Second Addition
Whereas, the Planning Commission met on March 15, 2011, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of the
occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on
values of properties in the surrounding area and consistency with the Comprehensive Plan, and
hereby recommends approval of the request.
The City Council has considered the recommendation and findings of the Planning Commission
and hereby does recommend approval of the conditional use permit, subject to the following
findings and conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to
the conditions stated.
2. The garden center will be in operation for no more than 120 consecutive days and start no
earlier than April I" and remain open no longer than July 30`h.
3. No structures, equipment or inventory shall be located in the garden center area except
from April 1$` to July 30th
4. No bulk items will be allowed for outdoor sale or display.
5. Garden centers are not intended for outdoor storage, only for sales display.
Adopted by the City Council this 22nd day of March, 2011.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
Cp(b)D-
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Colin Heintzeman,
Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge,
Kent Exoer, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick
Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning
Staff Meeting (in bold)
Date: March 4, 2011, for March 15, 2011, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY
WALMART TO ALLOW A GARDEN CENTER IN THE PARKING LOT
FROM APRIL 1 — SEPTEMBER 5, 2011, LOCATED AT 1300 HWY 15 S
Applicant: Wal -Mart Stores Inc.
Scott Hilgeman, manager
CONDITIONAL USE PERMIT
Wal -Mart is requesting a conditional use permit to allow them to operate a garden center in the parking
lot at 1300 Hwy IS S from April 1 — September 5, 2011. The garden center will be located in the same
area of the parking lot as last year as shown on the diagram provided. The garden center will cover 90
parking spaces and be located in the same areas as previous years as shown on the diagram. The
request is to come into compliance with City Code regarding outdoor storage and displays. This
recent request is to comply with City Code Section 154.115 (C) Outdoorstorage and displays (1) Open
storage in industrial and commercial districts shall be allowed only with a conditional use permit.
Wal -Mart
1300 Hwy 15 S
Conditional use permit
Planning Commission — 3115111
Page 2
GENERAL INFORMATION
Existing Zoning: C -4 (Fringe Commercial)
Property Location: 1300 Hwy 15 S
Lot Size: 26.4 acres (located on 2 parcels)
Existing Land Use: Retail
Adjacent Land Use
And Zoning: C-4 and I/C (Industrial Commercial)
Comprehensive
Land Use Plan: Urban Commercial Design Zone
Zoning History: A conditional use permit has been granted to allow fireworks tent sales on the
property from June 18 —July 9. In 2001, a conditional use permit was granted
to allow construction of an addition to the building for an automotive service
center. The property was annexed to the City in 1990 and rezoned from R -2
(Medium Density Residential) to C-4 in 1991.
Applicable
Regulations: Section 154.115 Zoning Ordinance
Parking: There are approximately 1075 parking spaces on the subject lot for use by area
customers, by ordinance Wal -Mart only needs 654 parking spaces. The proposed
garden center will use 60 spaces of the main lot and 30 spaces on the overflow
lot. There will be 985 spaces available for parking when the garden center is in
operation, which is 331 spaces more than are required.
Analysis and
Recommendation:
Staff supports the request for a garden center at the Wal -Mart site however, would limit the use of the
garden center days from April Is` to July 30`h which is 120 days. Staff would like to see some
consistency throughout the community regarding the duration of operation for garden centers that are
permitted by conditional use and recommends they be allowed to be up for 120 days or less. The
conditional use permit is for sale and display only. Outdoor storage would require an enclosed fenced
area. Garden centers are not intended for outdoor storage, only for sales display. Bulk items for sale and
display is not permitted (i.e. bulk piles of dirt, mulch, etc).
In reviewing the CUP, the Commission shall consider if the request meets the following standards:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
Wal -Mart
1300 Hwy 15 S
Conditional use permit
Planning Commission — 3115111
Page 3
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
Staff recommends approval of the request with the following conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to the
conditions stated.
2. The garden center will be in operation for no more than 120 consecutive days and start no earlier
than April I' and remain open no longer than July 30'h.
3. The garden center is not in operation until September 5h as requested by the applicant.
4. No structures, equipment or inventory shall be located in the garden center area except from April
I' to July 30'h.
5. No bulk items will be allowed for outdoor sale or display.
6. Garden centers are not intended for outdoor storage, only for sales display.
Cc: Wal -Mart, Scott Hilgeman, 1300 Hwy 15 South, Hutchinson MN 55350
Wal -Mart Store Inc., Attn: Carolyn Leach, 702 SW 8'h Street, Bentonville, AR 72716 -0500
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MEMORANDUM
DATE: March 16, 2011
TO: Hutchinson City Council
FROM: Dan Jochum, AICP, Planning Director
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY
SHOPKO TO ALLOW A GARDEN CENTER IN THE PARKING LOT
BEGINNING MARCH 27 TO APPROXIMATELY SEPTEMBER 30, 2011,
LOCATED AT 125 MAIN ST NORTH
APPLICANT: ShopKo Inc.
Ian Butler, Manager
Background:
ShopKo is requesting a conditional use permit to allow them to operate a garden center in
the parking lot at 125 Main Street North from March 27 — September 30, 2011. The garden
center will be located in the same area of the parking lot as last year. The garden center will
cover 55 parking spaces and be located in the same areas as previous years. The request
is to come into compliance with City Code regarding outdoor storage and displays. This
recent request is to comply with City Code Section 154.115 (C) Outdoor storage and
displays (1) Open storage in industrial and commercial districts shall be allowed only with a
conditional use permit. Additional information is contained in the attached staff report and
attachments.
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their March
15'" meeting. There were no neighboring property owners objecting to the request. Ian
Butler, store manager, explained he would like to change the beginning date to March 30`n
since he is not sure when the vendor will set up at his site. After discussing the request, the
Planning Commission unanimously recommended approval with the following findings and
recommendations:
1. The proposal would meet the standards for granting a conditional use permit, subject
to the conditions stated.
2. The garden center will be in operation for no more than 120 consecutive days, from
March 30"' to July 29t"
3. No structures, equipment or inventory shall be located in the garden center area
except from March 30th to July 291n
4. No bulk items will be allowed for outdoor sales or display.
5. Garden centers are not intended for outdoor storage, only for sales and display.
('-(A�
RESOLUTION NO. 13858
CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY SHOPKO
TO ALLOW A GARDEN CENTER IN THE PARKING LOT BEGINNING MARCH 30
TO JULY 29, 2011, LOCATED AT 125 MAIN STREET NORTH
Whereas, Shopko, applicant, has requested approval of a conditional use permit to allow a
garden center in the parking lot at 125 Main Street North with the following legal description:
Legal Description: Block 1, Lot 1, except the North 200 feet of the West 200 feet, Hutchinson
Downtown Redevelopment Plat
Whereas, the Planning Commission met on March 15, 2011, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of the
occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on
values of properties in the surrounding area and consistency with the Comprehensive Plan, and
hereby recommends approval of the request.
The City Council has considered the recommendation and findings of the Planning Commission
and hereby does recommend approval of the conditional use permit, subject to the following
findings and conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to
the conditions stated.
2. The garden center will be in operation for no more than 120 consecutive days, from
March 30`h to July 29h.
3. No structures, equipment or inventory shall be located in the garden center area except
from March 301h to July 29`h.
4. No bulk items will be allowed for outdoor sales or display.
5. Garden centers are not intended for outdoor storage, only for sales and display.
Adopted by the City Council this 22nd day of March, 2011.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Colin Heintzeman,
Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge,
Kent Esner, John Paulson, Marc Sebora, Jeremy Carter, Dan Flatten, Dick
Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning
Staff Meeting (in bold)
Date: March 4, 2011, for March 15, 2011, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY
SHOPKO TO ALLOW A GARDEN CENTER IN THE PARKING LOT
BEGINNING MARCH 27 TO APPROXIMATELY SEPTEMBER 30, 2011.
LOCATED AT 125 MAIN ST NORTH
Applicant: ShopKo Inc.
Ian Butler, manager
CONDITIONAL USE PERMIT
ShopKo is requesting a conditional use permit to allow them to operate a garden center in the parking lot
at 125 Main Street North from March 27 — September 30, 2011. The garden center will be Iocated in the
same area of the parking lot as last year. The garden center will cover 55 parking spaces and be located in
the same areas as previous years as shown on the diagram. The request is to come into compliance with
City Code regarding outdoor storage and displays. This recent request is to comply with City Code
Section 154.115 (C) Outdoor storage and displays (1) Open storage in industrial and commercial
districts shall be allowed only with a conditional use permit:
ShopKo
125 Main St N
Conditional use permit
Planning Commission - 3/15/11
Page 2
GENERAL INFORMATION
Existing Zoning: C -3 (Central Commercial)
Property Location: 125 Main Street North
Lot Size: 5.4 acres
Existing Land Use: Retail
Adjacent Land Use
And Zoning: C -3 and City park to the East
Comprehensive
Land Use Plan: Downtown Commercial
Zoning History: The property was platted and easements vacated in 1991 for the ShopKo project.
A site plan was reviewed for the ShopKo project in 1990.
Applicable
Regulations: Section 154.115 Zoning Ordinance
Parking: Parking was calculated in 1997 when the bank was being developed and it
doesn't appear that anything has changed since then. There appear to be 100
more parking spaces for this site than are required. The garden center is
proposing to use 55 spaces, still leaving 45 extra spaces above the requirement.
There are also cross parking agreements with ShopKo to Wells Fargo bank and
the City of Hutchinson. There appears to be adequate parking for the site with the
proposed garden center.
Analysis and
Recommendation:
Staff supports the request for a garden center at the ShopKo site, however, would limit the use of the
garden center to July 25h which is 120 days from when it is proposed to go up. Staff would like to see
some consistency throughout the community regarding the duration of operation for garden centers that
are permitted by conditional use and recommends they be allowed to be up for 120 days. Garden centers
are intended to be seasonal and not intended for outdoor storage, only for sales and display. Bulk items
for sale and display are not permitted (i.e. bulk piles of dirt, mulch, etc).
In reviewing the CUP, the Commission shall consider if the request meets the following standards:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
(44:h�3
ShopKo
125 Main St N
Conditional use permit
Planning Commission — 3115111
Page 3
Staff recommends approval of the request with the following conditions:
I . The proposal would meet the standards for granting a conditional use permit, subject to the
conditions stated.
2. The garden center will be in operation for no more than 120 consecutive days, from March 27'h
to July 25h.
3. No structures, equipment or inventory shall be located in the garden center area except from
March 27h to July 25h.
4. No bulk items will be allowed for outdoor sales or display.
5. Garden centers are not intended for outdoor storage, only for sales and display.
Cc: ShopKo, Ian Butler, 125 Main St. N
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MEMORANDUM
DATE: March 16, 2011
TO: Hutchinson City Council
FROM: Dan Jochum, AICP, Planning Director
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY
COBORN REALTY COMPANY TO ALLOW THE PLANT PLACE TO
LOCATE A GARDEN CENTER IN THE CASHWISE PARKING LOT AT 1020
HWY 15 SOUTH BEGINNING APPROXIMATELY APRIL 15 - JULY 31,
2011,
APPLICANT: Plant Place — Jim Schroer, owner
Backaround:
Mr. Jim Schroer, owner of The Plant Place, is requesting a conditional use permit to allow
him to operate a garden center in the Cashwise parking lot at 1020 Hwy 15 South from April
15 - July 31, 2011. The garden center will be located in the same area of the parking lot as
last year. The garden center will cover 35 parking spaces and be located in the same areas
as previous years as shown on the diagram. The request is to come into compliance with
City Code regarding outdoor storage and displays. This recent request is to comply with
City Code Section 154.115 (C) Outdoor storage and displays (1) Open storage in industrial
and commercial districts shall be allowed only with a conditional use permit. Additional
information is contained in the attached staff report and attachments.
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their March
15th meeting. There were no neighboring property owners objecting to the request. Mr.
Schroer explained he would like to begin set up April 15t. After discussing the request, the
Planning Commission unanimously recommended approval with the following findings and
recommendations:
1. The proposal would meet the standards for granting a conditional use permit, subject
to the conditions stated.
2. The garden center will be in operation for no more than 120 consecutive days, from
April 1 s to July 30th.
3. No structures, equipment or inventory shall be located in the garden center area
except from April 1 to July 30"
4. No bulk items will be allowed for outdoor sale or display.
5. Garden centers are not intended for outdoor storage, only for sales display.
LM4
RESOLUTION NO. 13859
CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY COBORN
REALTY COMPANY TO ALLOW THE PLANT PLACE TO LOCATE A GARDEN
CENTER IN THE CASHWISE PARKING LOT AT 1020 HWY 15 SOUTH
BEGINNING APRIL 1— JULY 309 2011,
Whereas, Plant Place Inc., applicant, has requested approval of a conditional use permit to allow
a garden center in the Cashwise parking lot at 1020 Hwy 15 South with the following legal
description:
Legal Description: Lot One (1), Block One (1), except the East 392 feet of the North 17 feet
thereof, Hutchinson Mall Plat 2
Whereas, the Planning Commission met on March 15, 2011, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of the
occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on
values of properties in the surrounding area and consistency with the Comprehensive Plan, and
hereby recommends approval of the request.
The City Council has considered the recommendation and findings of the Planning Commission
and hereby does recommend approval of the conditional use permit, subject to the following
findings and conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to
the conditions stated.
2. The garden center will be in operation for no more than 120 consecutive days, from April
I" to July 300i.
3. No structures, equipment or inventory shall be located in the garden center area except
from April I" to July 300i.
4. No bulk items will be allowed for outdoor sale or display.
5. Garden centers are not intended for outdoor storage, only for sales display.
Adopted by the City Council this 22nd day of March, 2011.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
DIRECTORS REPORT- PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Colin Heintzeman,
Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge,
Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick
Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning
Staff Meeting (in hold)
Date: March 4, 2011, for March 15, 2011, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY
THE PLANT PLACE TO ALLOW A GARDEN CENTER IN THE CASHWISE
PARKING LOT BEGINNING APPROXIMATELY APRIL 15 - JULY 31,
2011, LOCATED AT 1020 HWY 15 S
Applicant: The Plant Place — Jim Schroer, owner
CONDITIONAL USE.PERMIT
Mr. Jim Schroer, owner of The Plant Place, is requesting a conditional use permit to allow him to
operate a garden center in the Cashwise parking lot at 1020 Hwy 15 South from April 15 - July 31, 2011.
The garden center will be located in the same area of the parking lot as last year. The garden center will
cover 35 parking spaces and be located in the same areas as previous years as shown on the
diagram. The request is to come into compliance with City Code regarding outdoor storage and
displays. This recent request is to comply with City Code Section 154.115 (C) Outdoor storage and
displays (])Open storage in industrial and commercial districts shall be allowed only with a conditional
use permit.
The Plant Place - Cashwise
1020 Hwy 15 S
Conditional use permit
Planning Commission — 3/15/11
Page 2
GENERAL INFORMATION
Existing Zoning: C -4 (Fringe Commercial)
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
1020 Hwy 15 South
6.9 acres
Retail
C -4, R -2 (Medium Density Residential) and R -3 (Medium -High Density
Residential)
Urban Commercial Design Zone
The property was platted in 1992 and the building was constructed in 1992/1993.
Section 154.115 Zoning Ordinance
Parking: Parking calculations from the aerial map show a total of 399 parking spaces. The
site plan of 1992 gives a proposed building of approximately 68,000 sq. ft.
Parking spaces needed for the retail space are 278 and the warehouse areas is 9
for a total of 287 spaces. The 35 spaces taken up by the proposed garden center
will still leave 364 spaces which is in excess of the 287 required per the Zoning
Ordinance.
Analysis and
Recommendation:
Staff supports the request for a garden center at the Cashwise site. Staff would like to see some
consistency throughout the community regarding the duration of operation for garden centers that are
permitted by conditional use and recommends they be allowed to be up for 120 days or less. This request
is for less than 120 days. Bulk items for sale and display is not permitted (i.e. bulk piles of dirt, mulch,
etc).
In reviewing the CUP, the Commission shall consider if the request meets the following standards:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
("Cb)L►
The Plant Place - Cashwise
1020 Hwy 15 S
Conditional use permit
Planning Commission — 3115111
Page 3
Staff recommends approval of the request with the following conditions:
1. The proposal would meet the standards for granting a conditional use permit, subject to the
conditions stated.
2. The garden center will be in operation for no more than 120 consecutive days, from April 15'h to
August 13'h.
3. No structures, equipment or inventory shall be located in the garden center area except from April
15'h to August 13'h.
4. No bulk items will be allowed for outdoor sale or display.
5. Garden centers are not intended for outdoor storage, only for sales display.
Cc: The Plant Place, Jim Schroer, P.O. Box 390, Elk River, MN 55330
Cashwise, Glen Woelfel, 1020 Hwy 15 S, Hutchinson, MN 55350
Coborn Realty Co., P.O. box 6146, St. Cloud MN, 56302
(P C6)�
e . ! 965 ` 525 520 +5
SOUTH
GRADS ROAD SW
i 2
—'
L P16 ! y
a 1 1004
5020
m° r Cashwise 6 'Cl, ��d
.4 ZIP
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,L 2
MEMORANDUM
DATE: March 16, 2011 for the March 22, 2011 City Council Meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: AMENDMENT TO THE ZONING ORDINANCE CHAPTER 154; SECTION
154.37 D (4) AND E (11), REGARDING BANNER SIGNS AND PUBLISH
THE SUMMARY ORDINANCE
Background:
Regulating banner signs through -out the City has been difficult with a difficult ordinance to
enforce. The proposed ordinance is similar to the sandwich board sign ordinance with
modifications to allow for on- premise banner signage. Staff will continue to monitor off -
premise signage which is not permitted. Additional information is contained in the attached
staff report and attachments.
Planning Commission Meeting•
The Planning Commission held a public hearing and considered the request at their March
15 th meeting. There was no public in attendance regarding the ordinance amendment.
After discussion, the Commission recommended approval adding language to (4)(b) 6.
Banners are not allowed in public right of way or off premise from primary business.
Recommendation:
The Planning Commission recommended approval of the request and the attached ordinance.
Summary Ordinance:
The ordinance will take effect after a summary of the ordinance is published. Due to the
size and cost of publishing the full ordinance, staff has prepared a summary ordinance to
be published. The proposed summary for the ordinance is attached. State Statues require
the City Council to approve publishing of a summary ordinance with a 4/5 majority.
Requested Action:
Approval of the following:
1. Approval of the ordinance amendment.
2. Approval to publish the attached summary ordinance.
Attachments: Summary Ordinance
5
Publication No.
Summary Ordinance for the City of Hutchinson amending City Code Chapter 154 —
Zoning; Section 154.137 D(4) and E(11) regarding banner signs.
The City of Hutchinson has adopted Ordinance to amend the Hutchinson City Code Title
VX, Land Usage, Chapter 154, Zoning, to amend Seatinn 154.137 D(4) and E(l 1). The
following is a summary of the adopted ordinance:
The purpose of the ordinance is to regulate banner signs through -out the City. Regulating
banner signs has been difficult with a difficult ordinance to enforce. The proposed
ordinance is similar to the sandwich board sign ordinance with modifications to allow for
on- premise banner signage. Staff will continue to monitor off - premise signage which is
not permitted.
Effective Date: This ordinance becomes effective upon its passage and publication
according to law. The ordinance was adopted unanimously by the City Council on
March 22, 2011. A copy of the complete ordinance is available for review at the City
offices, 111 Hassan Street S.E., Hutchinson. Contact Dan Jochum at (320) 234 -4258 for
more information.
Submitted by:
Dan Jochum
Planning Director
(JA_ 5
PUBLICATION NO.
ORDINANCE NO. 11-0666
AN ORDINANCE AMENDING CITY CODE CHAPTER 154 - ZONING; SECTION 154.004,
DEFINITIONS; SECTION 154.137, SIGN STANDARDS BY DISTRICT
T14E CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of public hearing was duly given and publication of said hearing was duly made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend the City Code,
Chapter 154, Zoning; Section 154.004, definition of banter sign; Section 154.137, standards for banner
signage.
ZONING
§ 154.004 DEFINITIONS.
For the purpose of this chapter, the following definitions shall apply, in addition to the
definitions given in the Uniform Building and Fire Codes, unless the context clearly indicates or
requires a different meaning.
SIGN, BANNER. A temporary sign made of a flexible material displayed to advertise an
event, promotion, etc. It is NOT intended as permanent business signage
§ 154.137 SIGN STANDARDS BY DISTRICT.
(D) Signs permitted in commercial and industrial districts. The following signs shall be
permitted in the C -1, C -2, C -3, C -4, 1- 1, I -2 and I/C districts.
(4) Banner signs. One or more banners not exceeding two square feet per front linear foot of building
are allowed on the primary side of building for no more than
15 consecutive days at a time Applicants are eligible for three W-15 day permits Per calendar year
(a) Elegrbgj& for Banner Advertising Before requesting permission to advertise using a
banner, please make note of the following:
1. You must contact the Planning and Zoning Department at the city to apply for a
permit.
2. The Banner must meet the definition in § 154.004.
(b) Banner displa y information
1. A banner may describe an event sale or promotion taking place
J. banners must be removed when the 15 day permit is expired
6. Banners are not allowed in public right of way or off premise from primary
business.
(c) Obtaining banner sign Permit uplications
1. Permits may be obtained from the Planning and Zoning Department at the city.
(o (145
Ordinance k11 -0666
Section 154 —Banner Signs
April 12, 2011
Page 2
2. The form must be completed and signed by the business owner.
3. The application must be approved and signed by the Planning Department before
the banner may be displayed
4. The banner sign ordinance will take effect on April 19 2011 All banners must
comply with the regulations at that time No "grandfathering" is permitted
(d) Specifications of the banner sign
I. One or more banners not exceeding two square feet per front linear foot of
building are allowed on the primary side of the building_
(E) Signs permitted in the Main Street area district. Signage in the Main Street area, which is
defined as the area located between the east side of Franklin Avenue from the Crow River to
Fourth Avenue SW and the west side of Hassan Street from the Crow River to Fourth Avenue
SE, shall be subject to the following additional requirements. Signage shall be designed to
enhance and complement the character of buildings within the district. All new signs, or the
replacement, alteration, painting and so forth of an existing sign, require a sign permit
application and may require review by the Downtown Design Review Committee if the sign does
not specifically meet these requirements.
(11) Banners. One or more banners not exceeding two square feet per front linear foot of
building are allowed on the primary side of building fOr nO ; ^ C days in - ealendaF yeaf4or no
more than 15 consecutive days at a time Applicants are eligible for three (3) 15 day permits per calendar
year.
(a) EliQibilily for Banner Advertising. Before requesting permission to advertise using a
banner, please make note of the following.
1. You must contact the Planning and Zoning Department at the city to apply for a
permit.
2. The Banner must meet the definition in § 154.004.
(b) Banner display information
I. A banner may describe an event sale or promotion taking place
2. A banner is not intended to replace permanent building signag?
3. Three (3) banner permits will be allowed per year.
4. Each banner will be allowed for no more than 15 days
5. Banners must be removed when the 15 day permit is expired
6. Banners are not allowed in public right of way or off premise from primary
business.
(c) Obtaining banner sign permit applications
I. Permits may be obtained from the Planning and Zoning Department at the city.
2. The form must be completed and signed by the business owner.
3. The application must be approved and signed by the Planning Department before
the banner may be displayed.
(d) Specifications of the banner sign
Co C.h�S
Ordinance 411 -0666
Section 154 —Banner Signs
April 12, 2011
Page 3
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and
publication.
Adopted by the City Council this 12'h day of April, 2011.
Attest:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
066 5
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Colin Heintzeman,
Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge,
Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick
Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning
Staff Meeting (in bold)
Date: March 4, 2011, for March 15, 2011, Planning Commission Meeting
RE: AMENDMENT TO THE ZONING ORDINANCE CHAPTER 154;
SECTION 154.137 D(4) AND E(11) REGARDING BANNER SIGNS
BANNER SIGN AMENDMENT TO THE ORDINANCE
Regulating banner signs through -out the City has been difficult with a difficult ordinance to
enforce. The proposed ordinance is similar to the sandwich board sign ordinance with
modifications to allow for on- premise banner signage. Staff will continue to monitor off- premise
signage which is not permitted.
Analysis and
Recommendation:
Staff reviewed the proposed ordinance amendment at the February 28, 2011, planning staff
meeting. Staff is supportive of the proposed ordinance amendment and recommends approval.
The Planning Commission should provide feedback on the ordinance and consider public hearing
comments in their recommendation to the City Council.
((05
OE
MEMORANDUM
DATE: March 16, 2011 for the March 22, 2011 City Council Meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: AMENDMENT TO THE CITY CODE CHAPTER 54; STORMWATER
MANAGEMENT ADDING LANGUAGE IN SECTION 54.05, USE OF
STORMWATER PONDS
Background:
Language has been added to the Storm Water Management chapter of the City Code to
define and regulate the public use of stormwater ponds in the City of Hutchinson.
Additional information is contained in the attached staff report and attachments.
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their March
15th meeting. After discussion, the Commission recommended approval.
Recommendation:
The Planning Commission recommended approval of the request and the attached ordinance.
G06)lp
PUBLICATION NO.
ORDINANCE NO. 11 -0667
AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF
HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 54.05; USE OF
STORMWATER PONDS
TIIE CITY COUNCIL OF THE CITY OF IUTCHINSON, MINNESOTA ORDAINS.
Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend the Storm Water
Management Ordinance to add language to Chapter 54, General Provisions and add Section 54.05 of the City
Code as follows:
CHAPTER 54
STORM WATER MANAGEMENT
General Provisions
54.01
Purpose
54.02
Definitions
54.03
Scope
54.04
Management of Site Vegetation
54.05
Use of Stormwater Ponds
$ 54.05 USE OF STORMWATER PONDS
It will be unlawful for any person to wade, swim or operate any vehicle in or upon the waters of
any Citv stormwater wet pond, or to go upon the frozen surface of any City stormwater wet pond
unless such use is specifically approved in writing by the City Engineer.
EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and
publication in accordance with the Hutchinson City Charter.
Adopted by the City Council this 12'h day of April, 2011.
Jeremy Carter, City Administrator Steve Cook, Mayor
First Consideration: March 22, 2011
Second Consideration: April 12, 2011
Date of Publication:
Page 1
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Colin Heintzeman,
Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge,
Kent Exner, John Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick
Nagy, Dan Jochum and Bonnie Baumetz (Persons in attendance at Planning
Staff Meeting (in bold)
Date: March 4, 2011, for March 15, 2011, Planning Commission Meeting
RE: AMENDMENT TO THE CITY CODE CHAPTER 54, STORMWATER
MANAGEMENT ADDING LANGUAGE IN SECTION 54.05; USE OF
STORMWATER PONDS
STORMWATER PONDS AMENDMENT TO THE ORDINANCE
Language has been added to the Storm Water Management chapter of the City Code to define
and regulate the public use of stormwater ponds in the City of Hutchinson.
Analysis and
Recommendation:
Staff reviewed the proposed ordinance amendment at the February 28, 2011, planning staff
meeting. Staff is supportive of the proposed ordinance amendment and recommends approval.
The Planning Commission should provide feedback on the ordinance and consider public hearing
comments in their recommendation to the City Council.
Vb) �
To: Mayor and Council
From: Melissa Starke
Date: 3/17/2011
Re: License Renewals for 2011 -2012
The following establishments have applied for 2011 -2012 liquor license renewals. Please
approve the following licenses:
On -Sale Intoxicatine
El Loro II
Two Joes Hutchinson, Inc. (Buffalo Wild Wings)
Zellas Inc.
Sunday Liquor
El Loro II
Two Joes Hutchinson, Inc. (Buffalo Wild Wings)
Club /Sunday On -Sale Intoxicating Liquor License
American Legion Post 96
Crow River Golf Club
(0
C
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Items for 2011 Pavement Management Program Phase 1 Project
(Letting No. 3/Project No. 11 -04)
DATE: March 22, 2011
City staff requests that the City Council approve the attached Resolutions to set a Public Hearing for the above
referenced letting at the April 12'h City Council meeting. City staff will be administering a Neighborhood
Meeting with adjacent property owners on Wednesday, March 23rd, to familiarize them with the proposed
project improvements and estimated special assessment amounts and to allow for any questions/concems to be
communicated in advance of the project's final design.
We recommend that the attached Resolutions be approved.
cc: Jeremy Carter, City Administrator
(,(-J)
RESOLUTION NO. 13860
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO.3/PROJECT NO. 11-04
WHEREAS, it is proposed to improve:
Kouwe Street NW (TH 7/22 to 5th), Water Street NW (TH 7/22 to 5th) and James Street
NW (TH 7/22 to 5th) roadway rehabilitation/reconstruction and utility infrastructure
installations by construction of storm sewer, drain tile, watermain, sanitary sewer, surface
reclamation /removal, grading, aggregate base, concrete curb and gutter, bituminous base,
bituminous surfacing, landscaping, street lighting, restoration and appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 3/Project No. 11-04, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost- effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 22nd day of March 2011.
Mayor. Steven W. Cook
City Administrator. Jeremy J. Carter
(, W)
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Centedl I I Hassan St SFJHutchinum MN 553542522320- 2344204/FAX 320. 234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor and City Council
FROM: Kent Exner, DPW /City Engineer
DATE: March 22, 2011
SUBJECT: Letting No. 31Project No 11 -04
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed,
L31PI1 -04 Kouwe Street NW (TH 7122 to 5th), Water Street NW (TH 7122 to 5th) and James Street NW (TH 7122
to 5th) roadway rehabilitation/reconstruction and utility infrastructure installations by construction of
storm sewer, drain tile, watermain, sanitary sewer, surface reclamationtremoval, grading, aggregate
base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, street lighting,
restoration and appurtenances.
ESTIMATED COST
TOTAL
Conti ueeon Cast
W7.000.110
Engirmering
$63,550.00
Administration
$21,420.00
Flecaill-egairinterest
$10 710.00
Property Acquisition
$0.00
ESTIMATED TOTAL
$452,680.00
ESTIMATED FUNDING
TOTAL
Assessable Cost- Roadway Improvements
$122,800.00
Assessable Cost- Utility Services
$20,000.00
C - Bonding
$109880.00
C - Water Funde
$501000-00
C - Wastewater Funds
$50,000-00
Cft - Stormwater Ultillft Funds
$100,000.00
Munlelpall State Aid
$0.00
Fe_ deist Aid
$0.00
_
ESTIMATED TOTAL _
145J680.00
RESOLUTION NO. 13861
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.3IPROJECT NO. 11-04
WHEREAS, pursuant to a resolution of the Council adopted March 22nd, 2011, a report has been
prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
Kouwe Street NW (TH 7/22 to 5th), Water Street NW (TH 7/22 to 5th) and James Street
NW (TH 7/22 to 5th) roadway rehabilitation /reconstruction and utility infrastructure
installations by construction of storm sewer, drain tile, watermain, sanitary sewer, surface
reclamation /removal, grading, aggregate base, concrete curb and gutter, bituminous base,
bituminous surfacing, landscaping, street lighting, restoration and appurtenances; and
said report was received by the Council on March 22nd 2011
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s)s in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $452,680.00.
2. A public hearing shall be held on such proposed improvements on the 12th day of April, 2011, in
the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 22nd day of March 2011.
Mayor. Steven W. Cook
City Administrator. Jeremy J. Carter
(' Lj)
PUBLICATION NO. 7868
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO.3
PROJECT NO. 11-04
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 8:00 pm on the 12th day of April, 2011, to
consider the making of an improvement of Letting No. 3/13roject No. 11-04, an improvement of.
Kouwe Street NW (TH 7122 to 5th), Water Street NW (TH 7/22 to 5th) and James Street
NW (TH 7/22 to 5th) roadway rehabilitatiordreconstruction and utility infrastructure
installations by construction of storm sewer, drain tile, waternain, sanitary sewer, surface
reclamation/removal, grading, aggregate base, concrete curb and gutter, bituminous base,
bituminous surfacing, landscaping, street lighting, restoration and appurtenances; and
pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such
improvement is the benefited property, for which property owners shall receive mailed notice.
The estimated City Cost of said improvement is $309,880.00, with an Assessable Cost of $142,800.00, for
the total estimated cost of $452,880.00. A reasonable estimate of the impact of the assessment will be
available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will
be heard at this meeting.
Dated: 03/22/2011
City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, MARCH 31ST, 2011 AND THURSDAY,
APRIL 7TH, 2011.
�'(J)
cowwv
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Sgt. Nagoln behalf of Chief Dan Hatten
DATE: March 4, /2011
RE: Consent Agenda
Crow River Corvettes
I am in receipt of a letter from the Crow River Corvettes in reference to holding a car
show at Library Square on Saturday, May 28, 2011. My staff and I have reviewed their
request regarding the closing of 1st Ave SE between Main St. and Hassan St. between
1:00 p.m. and 4:00 p.m. on May 28th. Depending on the car count, they may also utilize
available parking spaced adjacent to the park on Washington Avenue. The club will
have people available to help get the cars in and out of the show.
I am comfortable and confident that we can meet the needs of the Crow River Corvettes
and recommend approval of their request.
/csb
2011 -01 -0001
r _.
January 26, 2011
Sgt. Nagel,
Crow River Corvettes would like to request the police departments services again on
Saturday May 28th, 2011 between the hours of 1:00 pm and 4:00 pm to hold another
car show at Library Square. We would like to block off the streets again where the
farmers market is held and the North/South road in front of the Library. Depending on
the car count we may want to use the available parking spaces adjacent to the park on
Washington. We will have a Mini Biff placed at the comer of 1st and Hassan. We are
again planning on a DJ in the park, the popcorn wagon and Hot Dog cart and a few
vendors. We will have ample people available to help get the cars in and out and clean
up when we are finished. Please call me with any questions and if you want to bring this
up at the council meeting please do so. If you would like us there, let me know when.
Thanks for all your hard work,
Ron Cleland
320 - 587 -8437
385 Ottawa Ave SE
Hutchinson, MN. 55350
www.crowrivereorvettes.com
cc (E)
Ct y of
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
1
TO: Sgt. Joseph Nagel
FROM: Officer Theresa Leider/Investigations�w
DATE: 2/23/2011
RE: Transient Merchant's License /Reds Hot LLC /Betty Jodzio
As of today's date, I have completed a background investigation on Betty Jodzio /Reds Hot
LLC for a Peddler License. Ms. Jodzio is planning on operating a hot dog and beverage
cart in various locations throughout the City of Hutchinson
This is the third year that Ms. Jodzio has conducted this business. This is an update to her
last background investigation. In checking the in -house records there have been no issues
with the Business to date. There are no changes in her information that would limit her
from receiving this license.
If you have any further questions, or need any further investigation into this matter, please
contact me.
111 Hassan street Southeast
Hutchinson, MN 55350
(320)587- 5151/Fax:(320) 234.4240
City of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
Application Type (choose one)
❑ Solicitor
$125.00
Date of Application
❑ Transient Merchant
$125.00
Peddler
$125.00
❑Parade Peddler
$30.00
Applicant Information
2" X 2" Picture Required 1-�
Name: E 6//06 Z-/ O
Height: S tS Weight: Eye Color.
Driver's License Number: State: MN
Permanent Address: ,S li MA in St. S.
(/ lTdCh nw) M I 5535 O
I / City State ZIP
r Permanent Telephone: `� 2tq - 2.3 q — 7
Temporary Address:
City
Zip
Temporary Telephone Access:
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? ❑ yes Ann
If yes, state the nature of offense and punishment or penalty assessed therefore:
ce co
• i
City of Hutchinson
Apphcation for Peddlers, Solicitors, and Transient Merchants
Page 2 of 4
Location Information
VAR 10 v S
Location Name
Location Address
E
State zip
Business Information
Describe relation`sh�ip� between applicant and employer:
Describe natu��reppf business describe itemyAoffered:
Describe method of delivery:
Describe rce of supply:
4S C4gA- `T
o%
Supplier Name %
/S130 Co 7"0 &E
Suppler Phone Number
Suppler Address �y,
AAe�ET
��—Supplier
CI
State Zi P
-
Name
22z /%�,� l � S
Suppler Phoru! umber
,��cTc�%✓Sa�/ � S53
Supplier Address
Ciry
State Zip
Supplier Nome
Suppler Phomr Number
SupplierAddrtss
city
State zip
Provide two (2) property owners (preferably in McLeod County) for character references:
. ,ICAJ 3ac% :Sn %-- a io( 4i
Property Owner Name Property Owner Phone Number
lly-s-SExi -<�— Sie,- 4(FAIa 3f) '491 33s —,0
Property Owner Address City State Zip
(Al )
.(
City of Hutchinson
Application for Peddkrs, Solicitors, and Transient Merchants
Page 3 of 4
List last (up to three (3)) jotys city(ies) where you carried on same activity:
7 V!//v/+"z to
City State Date(s) of activity
to
City State Date(s) of Activity
to
City state Date(s) of
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application/Investigation fee paid in full (check or money order): ❑ yes ❑ no
Application completed in full and signed: ❑ yes ❑ no
I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H a.iunuYApplimimy d1a, Solicitor, Twsientd
07 - /3 -/I
Date
L, (f
RSSCKREG LOG22001VO
CITY OF HUTCHINSON
Council Check Register
3/22/2011
Check #
Ck Date
Amount
Vendor / Explanation
Account Description
164517
3/22/2011
1,360.25
ACE HARDWARE
RECEIVED NOT VOUCHERED
164518
3/22/2011
477.57
ALL AMERICA PRESSURE WASHER MF
CONTRACT REPAIR & MAINTENANCE
164519
3/22/2011
53.44
ALPHA WIRELESS
COMMUNICATIONS
164520
3/22/2011
109,264.00
AMERESCO
IMPROV OTHER THAN BLDGS
164521
3/22/2011
64.75
AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
164522
3/22/2011
1,345.00
AMERICAN LEGAL PUBLISHING CORP
OPERATING SUPPLIES
164523
3/22/2011
171.28
AMERICAN WELDING & GAS
CENTRAL GARAGE REPAIR
164524
3/22/2011
73.08
AMERIPRIDE LINEN & APPAREL
CONTRACT REPAIR & MAINTENANCE
164525
3/22/2011
48.37
ARAMARK UNIFORM SERVICE
SHOP MATERIALS
164526
3/22/2011
111.56
ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
164527
3/22/2011
3,125.00
ARTHUR J GALLAGHER RISK
GENL LIAB.- INSURANCE
164528
3/22/2011
107.24
AUTO VALUE - GLENCOE
EQUIPMENT PARTS
164529
3/22/2011
16.03
AUTO XPRESS
RECEIVED NOT VOUCHERED
164530
3/22/2011
156.00
B. W. WELDING
CONTRACT REPAIR & MAINTENANCE
164531
3/22/2011
2,844.95
BELLBOY CORP
COST OF SALES -WINE
164532
3/22/2011
490.58
BERNICK'S
COST OF MIX & SOFT DRINKS
164533
3/22/2011
29.96
BRANDON TIRE CO
CONTRACT REPAIR & MAINTENANCE
164534
3/22/2011
411.47
BUSINESSWARE SOLUTIONS
DATA PROC EQUIPMENT RENTAL
164535
3/22/2011
14,943.80
C & L DISTRIBUTING
COST OF SALES -BEER
164536
3/22/2011
136.77
CADD /ENGINEERING SUPPLY
OFFICE SUPPLIES
164537
3/22/2011
129.80
CALIFORNIA CONTRACTORS SUPPLIE
OPERATING SUPPLIES
164538
3/22/2011
56.56
CENTRAL MCGOWAN
RENTALS
164539
3/22/2011
8,400.00
CITY OF SHAKOPEE
DUES & SUBSCRIPTIONS
164540
3/22/2011
18,206.00
COALITION OF GREATER MN CITIES
DUES & SUBSCRIPTIONS
164541
3/22/2011
50.00
COMMISSIONER OF TRANSPORTATION
TRAVEL SCHOOL CONFERENCE
164542
3/22/2011
170.04
COREY, NICHOLLE
TRAVEL SCHOOL CONFERENCE
164543
3/22/2011
55.96
CROW RIVER AUTO & TRUCK REPAIR
CENTRAL GARAGE REPAIR
164544
3/22/2011
355.40
CROW RIVER GLASS & SIGNS
CENTRAL GARAGE REPAIR
164545
3/22/2011
1,448.35
CROW RIVER PRESS INC
PRINTING & PUBLISHING
164546
3/22/2011
357.42
CUMMINS NPOWER, LLC
RECEIVED NOT VOUCHERED
164547
3/22/2011
1,702.80
CURTIS 1000 INC - MN
OFFICE SUPPLIES
164548
3/22/2011
167.06
CZECH, RANDY
TRAVEL SCHOOL CONFERENCE
164549
3/22/2011
94.75
DAAK REFRIGERATION
CONTRACT REPAIR & MAINTENANCE
S
164550
3/22/2011
4,579.20
DAY DISTRIBUTING
COST OF SALES -BEER
164551
3/22/2011
78.00
DOMINO'S PIZZA
FOOD PRODUCTS- CONCESSION
164552
3/22/2011
1,271.25
DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
164553
3/22/2011
183.95
DROP -N-GO SHIPPING, INC
RECEIVED NOT VOUCHERED
164554
3/22/2011
2,858.79
E2 ELECTRICAL SERVICES INC
RECEIVED NOT VOUCHERED
164555
3/22/2011
119.00
EBERT, DICK
UNIFORMS & PERSONAL EQUIP
164556
3/22/2011
188.10
ECOLAB PEST ELIM
RECEIVED NOT VOUCHERED
164557
3/22/2011
100.80
ECONO FOODS
COST OF MIX & SOFT DRINKS
164558
3/22/2011
237.50
EHLERS & ASSOCIATES INC
PROFESSIONAL SERVICES
164559
3/22/2011
28.00
ELECTRIC MOTOR CO
RECEIVED NOT VOUCHERED
164560
3/22/2011
3,549.58
ELECTRIC PUMP
EQUIPMENT PARTS
164561
3/22/2011
621.37
ELECTRO WATCHMAN
OTHER CONTRACTUAL
164562
3/22/2011
378.00
EXTREME BEVERAGE LLC
COST OF MIX & SOFT DRINKS
164563
3/22/2011
1,200.00
FACILITY DUDE
OTHER CONTRACTUAL
164564
3/22/2011
2,474.15
FARM -RITE EQUIPMENT
RENTALS
164565
3/22/2011
122.00
FARMER BROTHERS COFFEE
OPERATING SUPPLIES
164566
3/22/2011
374.95
FASTENAL COMPANY
RECEIVED NOT VOUCHERED
164567
3/22/2011
34.56
FEDEX
SHIPPING
164568
3/22/2011
101.92
FIELDSTONE VINEYARDS
COST OF SALES -WINE
164569
3/22/2011
10.00
FORBES MAGAZINE
DUES & SUBSCRIPTIONS
164570
3/22/2011
53.50
FORKLIFTS OF MINNESOTA, INC
CENTRAL GARAGE REPAIR
164571
3/22/2011
7,711.59
FREMONT INDUSTRIES, INC
CHEMICALS & PRODUCTS
164572
3/22/2011
55.40
G & K SERVICES
OPERATING SUPPLIES
164573
3/22/2011
3,200.00
GAVIN, OLSON & WINTERS, LTD
PROFESSIONAL SERVICES
164574
3/22/2011
152.71
GENERAL SAFETY EQUIPMENT
CENTRAL GARAGE REPAIR
164575
3/22/2011
4,230.00
GOODPOINTE TECHNOLOGY
PROFESSIONAL SERVICES
164576
3/22/2011
396.54
GRAINGER
SMALL TOOLS
164577
3/22/2011
533.22
H.A.R.T.
ACCRUED DEFERRED COMP
164578
3/22/2011
2,906.15
HACH COMPANY
DATA PROC EQUIPMENT RENTAL
164579
3/2212011
523.63
HAGER JEWELRY INC.
MISCELLANEOUS
164580
3/22/2011
515.00
HANSEN DIST OF SLEEPY EYE
COST OF SALES -BEER
164581
3/22/2011
2,160.00
HANSEN GRAVEL
SNOW REMOVAL
164582
3/22/2011
109,529.00
HEALTH PARTNERS
EMPL.HEALTH & INS. BENEFIT
164583
3/22/2011
139.62
HENRY'S WATERWORKS INC
REPAIR & MAINTENANCE SUPPLIES
164584
3/22/2011
1,986.89
HEWLETT - PACKARD CO
RECEIVED NOT VOUCHERED
164585
3/22/2011
651.58
HILLYARD / HUTCHINSON
REPAIR & MAINTENANCE SUPPLIES
164586
3/22/2011
307.70
HOLT MOTORS INC
CENTRAL GARAGE REPAIR
164587
3/22/2011
336.65
HUTCH CAFE
OPERATING SUPPLIES
l
164588
3/22/2011
2,201.00 HUTCHINSON AREA HEALTH CARE
COMMON AREA MAINTENANCE
164589
3/22/2011
357.71 HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
164590
3/22/2011
4,24035 HUTCHINSON CONVENTION & VISITO
LODGING TAX REIMBURSEMENT
164591
3/22/2011
960.14 HUTCHINSON PLUMBING & HEATING
CONTRACT REPAIR & MAINTENANCE
164592
3/22/2011
119,209.07 HUTCHINSON UTILITIES
UTILITIES
164593
3/22/2011
599.82 HUTCHINSON WHOLESALE
CENTRAL GARAGE REPAIR
164594
3/22/2011
982.14 HUTCHINSON, CITY OF
UTILITIES
164595
3/22/2011
4,000.00 HUTCHINSON, CITY OF
MISCELLANEOUS
164596
3/22/2011
1,350.00 HYDRANT SPECIALIST INC
CONTRACT REPAIR & MAINTENANCE
164597
3/22/2011
64.75 INDIANHEAD SPECIALTY CO
OPERATING SUPPLIES
164598
3/22/2011
551.66 1 & R RADIATOR AC & EXHAUST CO
RECEIVED NOT VOUCHERED
164599
3/22/2011
56.00 JACKSON COUNTY SHERIFFS OFFICE
OTHER CONTRACTUAL
164600
3/22/2011
49.87 JAY MALONE MOTORS
CENTRAL GARAGE REPAIR
164601
3/22/2011
88.42 JEFF'S ELECTRIC
RECEIVED NOT VOUCHERED
164602
3/22/2011
341.20 A TAYLOR DIST OF MN
COST OF SALES -BEER
164603
3/22/2011
243.55 JOHN HENRY FOSTER MINNESOTA
CONTRACT REPAIR & MAINTENANCE
164604
3/22/2011
27,487.59 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
164605
3/22/2011
2,066.70 JUUL CONTRACTING CO
CONTRACT REPAIR & MAINTENANCE
164606
3/22/2011
300.00 KELLY INN
TRAVEL SCHOOL CONFERENCE
164607
3/22/2011
150.00 KLITZKE, RICHARD
OTHER CONTRACTUAL
164608
3/22/2011
41.05 KLOSS, TOM
COMMUNICATIONS
164609
3/22/2011
3,240.68 L & P SUPPLY CO
RENTALS
164610
3/22/2011
76.92 LAB SAFETY SUPPLY INC
EQUIPMENT PARTS
164611
3/22/2011
134.00 LEXISNEXIS
OTHER CONTRACTUAL
164612
3/22/2011
1,800.00 LINDER BUS COMPANY
OTHER CONTRACTUAL
164613
3/22/2011
191.12 LITIN PAPER COMPANY
RECEIVED NOTVOUCHERED
164614
3/22/2011
21,664.15 LOCHER BROTHERS INC
COST OF SALES -BEER
164615
3/22/2011
50.00 LOKENSGARD, THOMAS
OTHER CONTRACTUAL
164616
3/22/2011
10,849.00 LYNN TOWNSHIP
CONTRACT REPAIR & MAINTENANCE
164617
3/22/2011
104,249.05 MATHIOWETZ CONSTRUCTION
IMPROV OTHER THAN BLDGS
164618
3/22/2011
171.59 MAYTAG LAUNDRY & CAR WASH
PROFESSIONAL SERVICES
164619
3/22/2011
75.00 MCCORMICK, TRACI
UNIFORMS & PERSONAL EQUIP
164620
3/22/2011
10.00 MCLEOD COUNTY SOLID WASTE MANA
REFUSE - RECYCLING
164621
3/22/2011
8,432.29 MCLEOD COUNTY TREASURER
IMPROV OTHER THAN BLDGS
164622
3/22/2011
241.75 MCRAITH, JOHN
OPERATING SUPPLIES
164623
3/22/2011
20.00 MEEKER COUNTY TREASURER
DUES & SUBSCRIPTIONS
164624
3/22/2011
6,847.65 MEEKER WASHED SAND & GRAVEL
STREET MAINT.MATERIALS
164625
3/22/2011
198.22 MEHR, BRIAN
TRAVEL SCHOOL CONFERENCE
164626
3/22/2011
446.66 MENARDS HUTCHINSON
REPAIR & MAINTENANCE SUPPLIES
164627
3/22/2011
25.00 MESSAGE MEDIA
COMMUNICATIONS
164628
3/22/2011
7,468.00 MINNESOTA DEPT OF HEALTH
STATE WATER TESTING FEE
164629
3/22/2011
1,185.60 MINNESOTA DEPT OF HEALTH DIVIS
LICENSES & TAXES
164630
3/22/2011
400.00 MINNESOTA POLLUTION CONTROL AG
PERMITS
164631
3/22/2011
14,350.00 MINNESOTA POLLUTION CONTROL AG
PERMITS
164632
3/22/2011
62.50 MINNESOTA POLLUTION CONTROL AG
OTHER CONTRACTUAL
164633
3/22/2011
25.00 MINNESOTA POLLUTION CONTROL AG
PERMITS
164634
3/22/2011
234.90 MINNESOTA SHREDDING
MISCELLANEOUS
164635
3/22/2011
849.00 MINNESOTA STATE HORTICULTURAL
RECEIVED NOT VOUCHERED
164636
3/22/2011
3,431.60 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
164637
3/22/2011
193.87 MOORE, ERIC
TRAVEL SCHOOL CONFERENCE
164638
3/22/2011
40.00 NATIONAL TACTICAL OFFICER ASSN
DUES & SUBSCRIPTIONS
164639
3/22/2011
496.00 NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
164640
3/22/2011
200.00 NEWCOMB, LUCY
OPERATING SUPPLIES
164641
3/22/2011
125.00 NORTH SHORE ANALYTICAL INC
OTHER CONTRACTUAL
164642
3/22/2011
199.21 NORTHERN BUSINESS PRODUCTS
OPERATING SUPPLIES
164643
3/22/2011
131.40 NORTHERN STATES SUPPLY INC
EQUIPMENT PARTS
164644
3/22/2011
3,925.05 NU- TELECOM
COMMUNICATIONS
164645
3/22/2011
362.10 O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
164646
3/22/2011
188.77 OFFICE OF ENTERPRISE TECHNOLOG
COMMUNICATIONS
164647
3/22/2011
448.55 OVERHEAD DOOR OF ST.CLOUD INC
CONTRACT REPAIR & MAINTENANCE
164648
3/22/2011
25.00 PAFFEL, MARIANNE
OTHER REVENUES
164649
3/22/2011
3,330.51 PAUSTIS & SONS WINE CO
COST OF SALES - LIQUOR
164650
3/22/2011
10,975.01 PHILLIPS WINE & SPIRITS
COST OF SALES - LIQUOR
164651
3/22/2011
1,000.00 POLICE CENTRAL INC
PROFESSIONAL SERVICES
164652
3/22/2011
50.00 POSTMASTER
POSTAGE
164653
3/22/2011
2,973.04 PREMIER TECH PACKAGING
RECEIVED NOT VOUCHERED
164654
3/22/2011
70.00 PRINCE CORP
RECEIVED NOT VOUCHERED
164655
3/22/2011
1,333.80 PRO CARE SERVICES INC
CONTRACT REPAIR & MAINTENANCE
164656
3/22/2011
151.76 PRO -BUILD
OPERATING SUPPLIES
164657
3/22/2011
28.32 QUADE ELECTRIC
REPAIR & MAINTENANCE SUPPLIES
164658
3/22/2011
721.00 QUALITY CONTROL & INTEGRATION
CONTRACT REPAIR & MAINTENANCE
164659
3/22/2011
5,252.08 QUALITY WINE & SPIRITS CO.
COST OF SALES- LIQUOR
164660
3/22/2011
75.50 R & R SPECIALTIES INC
CONTRACT REPAIR & MAINTENANCE
164661
3/22/2011
150.45 RBSCOTT EQUIPMENT
RECEIVED NOT VOUCHERED
164662
3/22/2011
5,578.48 READY WATT ELECTRIC
MACHINERY & EQUIPMENT
164663
3/22/2011
20.00 RUDELL, LINDA
OTHER REVENUES
164664
3/22/2011
437.44 RUNNING'S SUPPLY
UNIFORMS & PERSONAL EQUIP
164665
3/22/2011
410.13 S & S PARTS LLC
RECEIVED NOT VOUCHERED
164666
3/22/2011
1,099.90 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
164667
3/22/2011
114.17 SCHMIT, DAVID
TRAVEL SCHOOL CONFERENCE
164668
3/22/2011
11,813.45 SCHOOL DIST # 423
OTHER REVENUES
164669
3/22/2011
1,398.51 SCHWEISS BI -FOLD DOORS
CONTRACT REPAIR & MAINTENANCE
164670
3/22/2011
64.20 SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
164671
3/22/2011
23.80 SEBORA, MARC
TRAVEL SCHOOL CONFERENCE
164672
3/22/2011
231.16 SHAMROCK GROUP
OPERATING SUPPLIES
164673
3/22/2011
137.87 SIMONSON LUMBER CO
REPAIR & MAINTENANCE SUPPLIES
164674
3/22/2011
36.40 SORENSEN'S SALES & RENTALS
RECEIVED NOT VOUCHERED
164675
3/22/2011
220.00 SOUTHWEST CHAPTER MSPE
TRAVEL SCHOOL CONFERENCE
164676
3/22/2011
2,595.09 SPRINT
COMMUNICATIONS
164677
3/22/2011
191.07 SQUEAKY'S GRILL & BAR
MEETINGS
164678
3/22/2011
1,024.98 ST. JOSEPH'S EQUIPMENT INC
CENTRAL GARAGE REPAIR
164679
3/22/2011
234.06 STANDARD PRINTING
PRINTING & PUBLISHING
164680
3/22/2011
498.56 STAPLES ADVANTAGE
CLEANING SUPPLIES
164681
3/22/2011
179.63 STRATEGIC EQUIPMENT
OPERATING SUPPLIES
164682
3/2212011
29.95 SUBWAY WEST
OPERATING SUPPLIES
164683
3/22/2011
29.42 TARGET BANK
OPERATING SUPPLIES
164684
3/22/2011
81.25 TEK MECHANICAL
RECEIVED NOT VOUCHERED
164685
3/22/2011
512.73 THOMSON WEST
OPERATING SUPPLIES
164686
3/22/2011
28.28 TOTAL FIRE PROTECTION
SAFETY SUPPLIES
164687
3/22/2011
52.90 TOWMASTER, INC.
REPAIR & MAINTENANCE SUPPLIES
164688
3/22/2011
24,154.50 TREBELHORN & ASSOC
MOTOR FUELS & LUBRICANTS
164689
3/22/2011
106.55 TRI COUNTY WATER
OPERATING SUPPLIES
164690
3/22/2011
3,388.00 TWIN CITY PALLETS INC.
RECEIVED NOT VOUCHERED
164691
3/22/2011
533.08 TWO WAY COMMUNICATIONS INC
REPAIR & MAINTENANCE SUPPLIES
164692
3/22/2011
57.71 UNCLE CHARLIE'S FLOWERS II
MISCELLANEOUS
164693
3/22/2011
459.41 UNITED LABORATORIES
CLEANING SUPPLIES
164694
3/22/2011
416.58 USA BLUE BOOK
SMALL TOOLS
164695
3/22/2011
919.88 USPS- HASLER
POSTAGE
164696
3/22/2011
13.73 VALLEY NATIONAL GASES LLC
REPAIR & MAINTENANCE SUPPLIES
164697
3/22/2011
8,011.45 VIKING BEER
CASE DEPOSITS
164698
3/22/2011
344.75 VIKING COCA COLA
COST OF MIX & SOFT DRINKS
164699
3/22/2011
2,595.00 VINOCOPIA INC
COST OF SALES -WINE
164700
3/22/2011
18.00 VORLICEK, TINA
OTHER REVENUES
164701
3/22/2011
913.28 WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
164702
3/22/2011
7,20939 WASTE MANAGEMENT OF WI -MN
164703
3/22/2011
15,614.01 WASTE MANAGEMENT - SPRUCE RIDGE
164704
3/22/2011
60.00 WELCOME NEIGHBOR
164705
3/22/2011
176.50 WINE MERCHANTS INC
164706
3/22/2011
22,207.44 WIRTZ BEVERAGE MINNESOTA
164707
3/22/2011
177.55 WISCONSIN DEPT OF AGRICULTURE
164708
3/22/2011
40.00 WITTE, SARA
164709
3/22/2011
779.38 XEROX CORP
164710
3/22/2011
426.34 COMDATA CORPORATION
164711
3/22/2011
113.09 EBERT, PAT
164712
3/22/2011
980.00 HOLT TOUR & CHARTER
164713
3/22/2011
3,058.33 HUTCHINSON, CITY OF
164714
3/22/2011
17.50 THORMAN, DICK
164715
3/22/2011
150.72 ZWILLING, TROY
824,828.26 Grand Total
Payment Instrument Totals
Check Total
824,828.26
Total Payments
824,828.26
REFUSE - LANDFILL CHARGES
REFUSE - RECYCLING
ADVERTISING
COST OF SALES -WINE
FREIGHT
DUES & SUBSCRIPTIONS
TRAVEL SCHOOL CONFERENCE
COPY MACHINE
OPERATING SUPPLIES
TRAVEL SCHOOL CONFERENCE
OTHER CONTRACTUAL
UTILITIES
ACCOUNTS PAYABLE MANUAL
CAR ALLOWANCE - TRAVEL
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 03/11/2011
Period Ending Date: 03/05/2011
$49,505.77 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,106.33 MN Department of Revenue
State Withholding Tax
$37,734.79 Public Employee Retirement Association
Employee/Employer PERA/DCP Contributions
$2,412.47 TASC
Employee Flex Spending Deductions
$5,801.07 TASC
Employee Deductions & Employee Contribution to
Health Savings Account
$400.00 MNDCP
Employee Contributions - Deferred Comp
$965.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$693.58 MN Child Support System
Employee Deductions
$108,849.01 Total Electronic Funds Transfer
(,q
ELECTRONIC FUNDS TRANSFERS
COUNCIL MEETING 3/22/11
TAX
FUND
PAYABLETO
AMOUNT
FUEL
RATS
MN DEPT OF REV
$2,985.68
SALES TAX
LIQUOR
MN DEPT OF REV
$30,548.00
USE TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$972.00
SALES & USE TAX
WATER SEWER CREEKSII MN DEPT OF REV
$10,477.00
(,9
An Economic Development Authority
MEMORANDUM
Date: March 17, 2011
To: Honorable Mayor & City Council
From: Miles R. Seppelt
Economic Development Director
RE: Update on Economic Development Strategy
At the suggestion of the City Administrator and the Mayor, I will be in attendance at the March 22ntl City
Council meeting to make a short presentation summarizing the city's economic development efforts.
It was felt that, in light of the recently announced layoffs at HTI, that the public should be updated on the
city's efforts to grow the local economy and create jobs.
Enclosed is a short executive summery for your review.
If you have any questions or need additional information, please give me a call at 2344223 at any time.
sco-)
City of Hutchinson
Economic Development
Executive Summary
Prepared for
Mayor & City Council
Miles R. Seppelt
Economic Development Director
March 22, 2011
sco -)
I. Hutchinson Technology. Inc.
• Founded in 1965
• A key worldwide supplier of suspension assemblies for hard
disk drives.
• Two divisions:
✓ Disk Drive components
✓ Bio- measurement
• Local employment peaked at more than 4,000 in late 1990's
• Current employment is about 1,100
• About 500 will remain following current layoffs
• HQ and R &D functions will remain in Hutchinson
• Two main buildings: 320,700 sf and 160,800 sf
II. Hutchinson's Economy
■ Industry Cluster: "Precision high -tech manufacturing"
✓ Ridgewater College provides key support
■ World -class companies
✓ 3M
✓ Hutchinson Technology, Inc.
✓ Hutchinson Manufacturing
✓ Goebel Fixture Company
✓ Impressions, Inc.
✓ Warrior Mfg.
✓ NuCrane Mfg.
✓ Customer Elation, Inc.
✓ Ohly
III. Hutchinson Economic Development Strateey
A. Business Retention & Expansion (BR & E)
• Taking care of existing companies
• Accounts for 80% + of job growth
• Key resource for new company leads
• Most cost effective, easiest way to grow economy
B. Business Incubation
• Newer strategy for Hutchinson
• SBDC office just established
• "Next Generation" small business incubator being planned
C. Business Recruitment
■ Key is to have what companies are looking for:
✓ Land
✓ Building space
✓ Financing
✓ Labor
■ New industrial park on -line in 2010
■ Significant recent success in business recruitment:
(DEED played a key role in each project)
✓ Warrior Mfg. (2007)
➢ 38 employees @ $16 + per hour
➢ Trusses, towers, bridges, catwalks, etc.
➢ Planning 60,000 sf expansion in 2 -3 years
✓ Customer Elation, Inc. (2008)
➢ 143 employees @ $10 + per hour
➢ in -bound customer service call center
➢ Planning expansion
✓ NuCrane Mfg. (2010)
➢ 15 employees @ $17 + per hour
➢ Cranes for nuclear power plants (Westinghouse)
➢ Projecting 50 + employees within 18 months
➢ Award winning project: EDAM 2010 Business
Recruitment Award
P
IV. Current Initiatives / Future Directions
■ "Shovel Ready" site certification for industrial park (DEED)
■ Preparing for Small Business Incubator project
✓ $600,000 cash & 3.09 acre lot earmarked
✓ Applying for $1 million+ grant from Federal EDA
✓ Seeking = $1.3 million in state bonding
■ Promoting development of a McLeod County EDA
■ Continuing efforts to diversify local economy
s(�a-J
Memorandum
TO: Mayor and City C until
FROM: Brenda K. Ewi an Resources Director
RE: Adoption of Staff Recommendations per the Job Evaluation and
Compensation Study Completed by Laumeyer Human Resources Solutions and
Consideration of Resolution No. 13854 —A Resolution Amending Resolution
No. 13828 - 2011 City of Hutchinson Compensation Plan
DATE: March 16, 2011
At the February 22, 2011, Hutchinson City Council meeting, the Council approved the
acceptance of the Job Classification and Compensation Report as presented by and submitted
by Laumeyer Human Resources Solutions. At the meeting, it was indicated to the Council by
City Administrator Carter that staff would place any specific recommendations from the study
requiring Council action on a future meeting agenda.
POSITION CLASSIFICATIONS
The Job Evaluation portion of the study included the review of seventeen (17) regular positions
included on the City Job Classification Table contained in the annual Compensation Plan.
Upon review of the consultant's recommendations, it is the staff recommendation to
implement a one grade upward reclassification for each of the positions noted, alphabetically,
as follows:
Staff Reclassification
Position Title Current Grade Grade Recommendation
Controller 30 11
Environmental Specialist 4 5
General Maintenance Worker (HATS) 2 3
Public Works Secretary 2 3
Utility Billing Specialist (FT & PT) 2 3
Per the City of Hutchinson Compensation Plan, the City Administrator and Human Resources
Director may jointly approve a reclassification of a position provided the reclassification does
not exceed two grades upward or two grades downward from the current pay grade. As a
result, these actions do not require City Council consideration.
With the upward reclassification of each position, the comp ratio for each employee will be
adjusted downward. It is proposed that the adjusted compa ratio will be used when calculating
the 2011 performance increase that is effective March 6, 2011. This adjustment equates to an
increase of approximately $1,900.00 for the four positions that currently have incumbent
employees (the Controller position is currently vacant).
It is requested that the Council approve the amended 2011 Compensation Plan Document that
includes the updated Position Classification Table that incorporates and illustrates the position
grade changes.
MARKET ADJUSTMENTS
As Laumeyer Human Resources Solutions reported at the February 22 Council meeting, the
market study information indicates that the City pay rates for positions compare favorably with
the identified external market. It was communicated to staff by the consultant that a 10%
market variance for public sector positions is the norm, but for critical positions, the accepted
norm is 5 %. The market information indicates that the position of City Administrator at the City
of Hutchinson is 11.88% below the market.
To address this imbalance and to bring the position of City Administrator within an appropriate
relationship to the market norm, it is recommended that the pay rate for the incumbent in the
position (Jeremy Carter) be increased to the market rate of $56.193 (hourly equivalent) or to an
annual rate of $116,887.68. This would result in a 0% variance from the market rate indicated
in the study. If the increase is granted effective as of March 6, 2011, the budget impact for the
remainder of 2011 is approximately $4,000.00.
It is requested that the Council consider the adjustment of the pay rate of the City
Administrator to the identified market rate as indicated, previously.
If you have any questions regarding this information and the recommendations included
herein, staff will be at the Council meeting on March 22.
Encl.
1. Resolution No. 13854
t"
RESOLUTION NO. 13854
CITY OF HUTCHINSON
AMENDED 2011 COMPENSATION PLAN
RESOLUTION ADOPTING AMENDED POSITION CLASSIFICATION
ASSIGNMENT TABLE DUE TO POSITION RECLASSIFICATIONS EFFECTIVE
MARCH 23, 2011
WHEREAS, the City Council has considered the existing classification of positions
for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions
covered by this Resolution shall be grouped in grades having a definite range of difficulty
and responsibility. For each position there shall be a title; and there shall be shown
examples of work which are illustrative of duties of positions, as well as requirements as to
knowledge, abilities and skills necessary for performance of the work; and a statement of
experience and training desirable for recruitment into a position.
A. Plan Obiectives
To establish and maintain a compensation plan that enables the City of Hutchinson to
be highly competitive within our defined market.
To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Stanton Point Factor System.
To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
To balance compensation and benefit needs with available resources.
B. Plan Structure
The compensation plan specifies salary range minimums and maximums. The intent of
each salary grade is to fall within 80 % and 115 % of identified market for positions within
the grade. (See Attachment B)
Each numbered pay grade in the basic table consists of the following:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of
market)
2. Salary Mid - point: The middle of the salary range. (97.5% of market)
3. Market Rate: The market rate represents the competitive rate for an employee who
is fully functional within their current position. (100 %)
4. Salary Maximum: The difference between the salary market rate and the salary
maximum represents merit pay for employee performance above that expected of a
1 (,) 6)
particular job. No employee will be paid above the maximum of the salary range.
(115% of market).
C. Open Salary Range
The City shall adopt an open Salary Range compensation plan that will allow for maximum
flexibility and in -rage salary administration since there are not defined or pre - calculated
"steps ". Employee movement within the pay grade range to which their position is assigned
is based solely on performance. The open salary range concept rewards good and
exceptional performers and advances employees to the market rate more quickly. (See item
H. [4])
D. Position Classification Assignment
The assignment table shall assign all of the various positions in the Position Classification
Plan to the appropriate pay grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a
reclassification of a position provided the reclassification does not exceed two grades
upward or two grades downward from the current pay grade. To initiate consideration of
this type of reclassification, the department director shall submit in writing the specific
reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be
approved by the City Council. Requests for reclassification are normally brought before the
Council each January, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for
consideration to the City Administrator and the Human Resources Director. The request
shall include a description of significant or considerable changes to the position that warrant
a reclassification. The City Administrator and Human Resources Director will determine if
the reclassification request is to be forwarded to the City Council for consideration.
E. Allocation Of New Positions
When a new position is created for which no appropriate description exists or when the
duties of an existing position are sufficiently changed so that no appropriate description
exists, the City Council, after recommendation of the Human Resources Director, shall
cause an appropriate job description - specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases will be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required. The
Council will determine any pay increase for the City Administrator. Consideration for
market adjustment for all pay grades will be made each January 1.
C) 1_(�_)
2. Non - Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases will be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required.
Consideration for market adjustment for all pay grades will be made each January 1.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 5 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay
grid assignment.
4. Part-Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor
have been placed in separate pay plans that recognize the specific industry labor
markets in which they work.
The City Administrator and the Human Resources Director, as directed by the
Administrator, shall maintain the discretion to hire at any point within the range based on the
qualifications, experience, market conditions or other relevant factors, to secure the best
candidate for the position.
G. Anarenticeshio Proaram
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
licensures /demonstrated skills, experience /longevity, and maturation in a position that
directly affect the department's ability to deliver municipal services.
H. Performance Evaluations
1. For all regular full time and part time employees, a performance appraisal or
evaluation will be made on, at minimum, an annual basis and per city policy No.
3.08. An evaluation made by the employee's supervisor shall be submitted in writing
to the employee and to the City Administrator /Human Resources Director. All
evaluations will be forwarded to Human Resources for filing in the employee files.
2. Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include
level of knowledge, skills, ability, and quality of work, personal work traits,
compliance with established City or departmental rules and regulations or any other
criteria that is indicative of performance.
Io(-P-)
3. The performance appraisal process is the application of performance standards to
past performance. In appraising an employee, these are the basic levels of
performance:
Outstanding - Performance is exceptional in all areas and is recognizable as being
far superior to others.
Exceeds Job Requirements - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
Meets Job Requirements - Competent and dependable level of performance.
Meets performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on
his /her salary per the following Merit Increase Guide:
Merit Increase Guide for Open Salary Ranges
Achievement level
'Compa -ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2011, the effective date
is Sunday, March 6, 2010. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will receive the
merittperformance increase as specked previously.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
) ()
0 to
1.1 to
2.0 to
2.76 to
3.51 to
4.26 to
Comoa- Ratio*
1_0
1.99
2.75
3_5
4.25
5_0
80.0-84.9
0%
0%
4%
5%
6%
7%
85.0-89.9
0%
0%
4%
5%
6%
7%
90.0-94.9
0%
0%
3%
4%
5%
6%
95.0-99.9
0%
0%
2%
3%
4%
5%
100.0 — 104.9
0%
0%
0%
2%
3%
4%
105.0 — 109.9
0%
0%
0%
1 %
2%
3%
110.0 — 115.0
0%
0%
0%
0%
2%
3%
'Compa -ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2011, the effective date
is Sunday, March 6, 2010. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will receive the
merittperformance increase as specked previously.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
) ()
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I. Annual Market Adjustment Consideration
The Wage Committee recommends an annual market adjustment, expressed as a
percentage increase, to the City Directors for review and to the City Council for review and
approval. The amount approved, if any, is applied to the wages of all eligible employees on
the first payroll day of the year.
Eligible employees include all regular full time and regular part time employees except
those who have been subject to disciplinary action per Section 30 of the City of Hutchinson
Employee Handbook — Personnel Policy as follows:
An additional consequence of disciplinary action more seven: than level a - oral
reprimand — will be the permanent loss of the January 1 market adjustment in the
calendar year following such disciplinary action. This will occur unless the director in
charge and the City Administrator decide otherwise.
Any market adjustment on January 1 of any year shall be separate and apart from the
individual anniversary increases. In determining a recommendation for an annual market
adjustment, the wage committee shall consider, at least the following information:
1. U.S., Midwest, and Minneapolis /St. Paul consumer price index changes (CPIU & CPIW)
2. Social Security calculation of cost of living increase
3. Unemployment rate
4. Employee turnover rate
5. Area wage survey
6. Legislative growth factor constraints
J. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
K. Review of the Plan
As often as necessary to assure continued correct classification, the Position Classification
Plan shall be reviewed by the Human Resources Director and necessary adjustments
recommended to the City Council. It is recommended that a comprehensive review be
completed at least every three years.
L. Filing of the Plan
Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the
City Council shall be placed on file with the City Administrator. The plan so filed and
subsequently adjusted by the Council shall be the Position Classification Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following table is hereby adopted as the City Position Classification Assignment
Table, to be reviewed from time to time, assigning the various positions in the Position
`oCQ.)
Classification Plan to the appropriate pay grades in the table. Pay grades for regular part
time (PT) positions are assigned according to job responsibilities at the discretion of the City
Administrator and Human Resources Director.
b(9)
City of Hutchinson
Amended Position Classification Table
March 2011
.de Position Title
Grade
Position Title
1 PT Office Specialist (Event Center)
5
Environmental Specialist
PT Water Maintenance Worker
Event Center Coordinator
PT Compost Scale Operator
Executive Assistant/ Paralegal
PT Custodian (Fire Station /Library /Event Center)
GIS Specialist
Information Technology Specialist
2 Permit Technician (vacant)
Lead Compost Equipment Operator
PT Administrative Technician
Police Officer (FT /PT)
PT Human Resources Technician
Sales & Marketing Specialist
PT Liquor Sales Clerk
Senior Engineering Specialist
PT Licensing Clerk
Senior Wastewater Operator
PT Meter Technician
Natural Resources Specialist
PT Senior Office Specialist (PRCE & W /WW)
Public Works Maintenance Specialist
6
Recreation Services Coordinator
3 Administrative Secretary (Engineering)
8
Building Official
Administrative Secretary (Public Works)
Motor Vehicle Deputy Registrar
Arena /Civic Center Maintenance Specialist
Parks Supervisor
Compost Equipment Operator
Police Sergeant
Compost Operations Specialist
Recreation Facilities Operations Manager
General Maintenance Worker (City Center /Event Center)
General Maintenance Worker (HATS)
10
Police Lieutenant
Heavy Equipment Operator
Wastewater Superintendent
Police Records Specialist
Water Superintendent
Police Supplemental Services Specialist
Parks Maintenance Equipment Operator
11
Compost Manager
Planning Coordinator
Controller
Senior Liquor Sales Clerk
Public Works Manager
Water Plant Operator
Wastewater Services Operator
12
Economic Development Director
Senior Accounting Specialist
Fire Chief
FT /PT Utility Billing Specialist
Human Resources Director
IT Director
4 Accountant
Liquor Sales Manager
Emergency Dispatcher (FT /PT)
Planning Director
Engineering Specialist
Equipment Mechanic
14
Police Chief /Emergency Management Director
Lab Technician /WW Operator
PRCE Director
Parks Maintenance Specialist
Payroll /Benefits Specialist
16
City Attorney
Police Investigations Specialist
Public Works Director /City Engineer
Plant Equipment Mechanic II
Senior Public Works Maintenance Specialist
19
City Administrator
Attachment A
I L%�-)
City of Hutchinson
2011 Compensation Plan - Pay Grid (0% increase)
Mid -Pt. Mid -Pt. Market Market
Grade 80% 80% 97.5% 97.5% 100% 100%
115% 115%
J '
19
$7,143
$41.212
$8,706
$50.227
$8,929
$51.514
$10,268
$59.242
18
$6,883
$39.712
$8,389
$48.398
$8,604
$49.639
$9,895
$57.085
17
$6,623
$38.212
$8,072
$46.570
$8,279
$47.764
$9,521
$54.929
16
$6,362
$36.707
$7,754
$44.736
$7,953
$45.884
$9,146
$52.766
15
$6,102
$35.202
$7,436
$42.903
$7,627
$44.003
$8,771
$50.603
14
$5,842
$33.702
$7,119
$41.075
$7,302
$42.128
$8,397
$48.447
13
$5,581
$32.198
$6,802
$39.241
$6,976
$40.247
$8,022
$46284
12
$5,321
$30.698
$6,485
$37.413
$6,651
$38.372
$7,649
$44.128
11
$5,058
$29.184
$6,165
$35.568
$6,323
$36.480
$7,271
$41.951
10
$4,798
$27.684
$5,848
$33.739
$5,998
$34.605
$6,898
$39.795
9
$4,538
$26.179
$5,530
$31.906
$5,672
$32.724
$6,523
$37.632
8
$4,277
$24.674
$5,212
$30.072
$5,346
$30.843
$6,148
$35.469
7
$4,017
$23.174
$4,895
$28.244
$5,021
$28.968
$5,774
$33.313
6
$3,756
$21.670
$4,578
$26.410
$4,695
$27.087
$5,399
$31.150
5
$3,494
$20.156
$4,258
$24.565
$4,367
$25.195
$5,022
$28.974
4
$3,235
$18.665
$3,943
$22.748
$4,044
$23.331
$4,651
$26.831
3
$2,974
$17.156
$3,624
$20.909
$3,717
$21.445
$4,275
$24.661
2
$2,713
$15.651
$3,306
$19.075
$3,391
$19.564
$3,900
$22.498
1
$2,452
$14.146
$2,988
$17.241
$3,065
$17.683
$3,525
$20.335
PT Custodian
$12.34
$15.04
$15.43
$17.74
PT Liquor Store Clerk
$9.36
$11.41
$11.70
$13.46
PT Compost Monitor
$8.78
$10.71
$10.98
$12.63
This Resolution authorizes staff to change 2011 budget appropriations to reflect rate changes.
vh
Adopted by the City Council this a $ _ day of 2010. (This Replaces Resolution No. 13780 )
Steven W. Cook, Mayor
Attachment B
ATTEST: � GAL
Gary Iotz, CGary Y(A nis atorni ator
7
Adopted by the City Council this day of , 2011.
(This replaces Resolution No. 13828)
Steven W. Cook, Mayor
ATTEST:
Jeremy J. Carter, City Administrator
I U4,
MINUTES
Parks, Recreation & Community Education Advisory Board
February 7, 2011
Members present were Jim Waldron, Byron Bettenhausen, Elizabeth Hanninen, Eric Opland, Mike
Retterath, Jay Bartholomew, John Rodeberg and Mary Christensen. Also present were Dolf Moon and
Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by John Rodeberg and seconded by Mary Christensen to approve the minutes
dated January 3, 2011. The board unanimously agreed.
OLD BUSINESS
2011 Park & Recreation Budget — PRCE needs to generate an additional $27,000 to meet the 2011
budget. Operating costs have been reduced by $240,000 since 2003 and revenues have increased by
$260,000. John will meet with the Senior Advisory Board to review recent changes in hours of
operation and the 10% reduction in staff hours at the Event/Senior Center. Parks, recreation and
administration areas have also been reduced in hours of operation and in staff.
Ameresco Project — Lighting work has begun at the Event Center. Light fixtures are being replaced
with energy efficient fixtures. The Civic Arena and Recreation Center will also be upgraded with
energy efficient lighting. The Civic Arena gas usage is down 4.37% since 2006 while electric usage
increased 1.94% from 2009 -2010, but is down .6% over the past five years. The projects are expected
to take 95 -100 days from start to finish. The City has undertaken the task of reducing gas and
electrical costs in many of the city's buildings.
NEW BUSINESS
Comprehensive Plan 2011 — The Board received a copy of the Comprehensive Goal Statements for
Parks and Recreation/Community Education. Members were asked to rank the statements from one to
ten in order of importance. The Board, PRCE staff and the Task Force will be reviewing the
statements. Six park items and four Recreation/Community Education items will be identified and
strategies will be built around them along with resources.
Program Update — Winter /Spring program participant registration numbers were reviewed. There's an
increasing interest in programming for pre - school aged children. Examples include swim lessons,
gymnastics, wrestling, basketball and soccer. Adult volleyball team registrations are down by 12 from
the fall season. Ski Club participation remains steady with 53 registered this year, there are names on
the wait list due to bus size limitations.
Les Kouba Parkway — The cost to continue the bituminous surface west along Les Kouba Parkway past
Riverside and Masonic West River Park would be approximately $400,000. The City received
$80,000 compensation from MNDOT for the acquisition of city land taken for the Highway 15 and 7
Project. The funds are currently in the Parkland Dedication Fund. The project is on the list for 2011 at
this time. School Road will be reconstructed this year from Highway 7 north to Golf Course Road.
Sidewalks and trails will be installed on the west side of School Road.
(ILO-)
MINUTES
PRCE Advisory Board
February 7, 2011
Page two
Annual Report March — The March meeting will be at the City Council Chambers March 7th. PRCE
staff will be presenting accomplishments from 2010, reviewing the number of participants served and
establishing goals for 2011.
BOARD MEMBER ITEMS
Elizabeth Hanninen questioned why there isn't a varsity gymnastic team. Dolf said that the cost of
equipment and a shortage of storage space were probably factors. Jim Waldron recommended that she
speak to Paul Szymanski who is the High School Athletic Director.
Byron Bettenhausen told the Board that he was at a basketball tournament at the Rec Center in January
and wanted to commend Raquel Bushman for having a very organized tournament. The games were
on time and the concessions stand was set up well.
John Rodeberg told the Board that he, along with other RiverSong board members are considering
installing a permanent stage with a canvas canopy in Masonic /West River Park for use during
RiverSong, the Jaycee Water Carnival and possibly Relay for Life.
ADJOURNMENT
The meeting was adjourned at 6:10 pm by a motion made by Byron Bettenhausen and seconded by
Mary Christensen. The Board unanimously agreed.
klm
I16)
I
s
Regular Board Meeting Tuesday, January I8, 20117:00 AM
Minaret
1. CALL T
Hansmn,
2 , CONSIDERATION OF MINIJTB3 OFTHE REGULAR BOARD
1 FINANlbIAL REPOkT3
•
Laver
Judy Fkmmvtg:
4. CONISIIMM tAITONOFRE' 4E? LIJnQN #1t,lTOAPPkGVEMUEAGRUMBURSI48W'
S.
6
unanlenously:
CITY OF HUTCHINSON
Joel Ktaft rwved to ap mavt Ute dW atietY of $30, 000 "ei'ttry cast assists allaeatim fix 201! and to
M
8' 155 MILWAUKEE AVE UPDATE
Jean Ward gam the Board a rehab progress mpart and suggested that th* Baardd take a tour of dw
home next mcmtb,.
January 14, 2611 minuten
I�(,
El
AND. REHAB OF`92S STEVENS,
JANUARY 201. 2011
Joel Kraft moved to approve fte;
unanimogsly,
ON ORMORE
10. OTHER -_FYI:
& Pares %sure Updato
b, FYI - Mortgage: Safe Act Lieensino Exemption filed with the -Nationwide Mortgage Licensing
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e, Postcard scot to NE Neighborhood residems
d. 2Q1I Fcdetal Tayi Credits for Consumer Energy EtBeit My
e, H= hbmnHR A Board , ofCommissionersatdStaffinfonnationakshed
II. AWOURMENT
LaVonuc Ranson nave for adlournmeaL There being no other busi mn% ChWrMM Boaicg Felling
declared the meeting adjourned:
Recorded by Jean Ward; IiRA Eiteeutive Director
1�aVaiiusin Hasse Seetetaryffreasuter
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Bal Arndt comnmted dwk Marc Seftom Cate
7. NONEIGHBORHOOD
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LovARgMwCommuwsappwvaL LuAm Holmquist sawnded , and t6emotiWc=0&
unanimously
S. CONSIDERATION QF HRA YEAR END REPORT
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FeUvary M ZOIt MMW" I /��
Bill Arndt moved to apptovc tM HRA Year End Report. LuAxm HotM quist "waded andtl►e mOtiat
carried unanimously,
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10. ADIOUR MFNr
Bill Arndt:moved tbr'adjousnment andLuhnu Holmquist seaonded: `I]it beingmo odwbusi iees,,
Chairman Becky FoUing declared the meeting a4outaad`
This Board touni 755 MitWaukft AvdMm SW- 404,925 SWIM Street SW.:
Recorded by lam Ward; HRA Exwabvo Dkvctor
Lam==HatmSaaxa yFTieasww
February 15,20lt Mbnft$
Pag2of2 4/, (J)
Planning, Zoning, and Building Dept. Monthly Report
February 2011
Building Department Permit Activities
Planning, Zoning, and Building Department— Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in February, 2011
Park
Week Of Hutchinson Towers
2/2010
Glencoe
2010 Yearto Date
Brownton Stewart
Total Number Inspections
211/ -2/4
158
131
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial new
0
0
0
0
Commercial Additions/ Remodels
2—$19,395
6 - $20,800
11 - $746,895
12-$75,000
Industrial new
0
0
0
0
Industrial Additions /Remodels
0
0
0
0
Fire Sprinkling
1—$8,000
1 -$134,800
1-$8,000
1 - $134,800
Total New Residential Units (Single Family, twins, townhomes)
0
0
0
0
Residential misc. additions, repairs, remodels etc
4-$14,525
4-$6,500
6 - $18,525
14-$73,500
Set fee permits reside, reroof, window replacement, misc.)'
8
9
14
19
HRA Building Permits
1
3
1
Subtotal Building Permits:
$41,920
$162,000
$773,420
$ 283,300
Mechanical
17- $110,000
23-$36,000
26 - $128,000
33-$60,531
Plumbing*
6
4
8
7
Signs*
2
10
3
16
Total Permits issued and valuation
40 - $151,920
58 - $198,100
69 -$901,420
103 - $343,831
Set fees not included in valuation
Planning, Zoning, and Building Department— Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in February, 2011
Park
Week Of Hutchinson Towers
Silver
Lake
Glencoe
Brownton Stewart
211/ -2/4
158
131
581
127
29
31
217 -2111
234
167
91
154
49
53
2114 -2/18
219
170
64
174
33
51
2/21 -2/25
115
133
60
134
29
39
2/28-
31
32
12
32
3
10
Total
7571
633
285
6211
1431
184
Total Meals served in February - 2,623
Sites were closed February 21
Other Building Inspection Activities: Attended the Annual Building Institute, attended several meetings regarding 400 Lynn
Rd SW and Completed a walk thru preliminary inspection for an HRA project.
Planning, Zoning, and Building Dept.
Monthly Report for February, 2011
Page 2
Planning and Zoning Monthly Activities MonthNear: February, 2011
Activity
Number
Additional Info.
Zoning Review of Building Permits
1
Turret Demolition at 1209 Lewis Ave
SW
Zoning Review of Sign permits
10
Kwik Trip signage
Lillians signage
Smoke 4 Less signage
Havemeier Accounting signage
Sandwich board renewals
Planning /Zoning Applications Provided
4 with 3 amendments to the
Garden Centers at:
Zoning Ordinance
Runnings
Walmart
Shopko
The Plant Place at Cashwise
Predevelopment Meetings/
3
Runnings, Walmart, Shopko CUP's.
Pre - application Assistance
Planning Commission Applications Processed
0
Joint Planning Applications
1
Conditional use permit in Judson
Reviewed and Processed
Woods
Zoning Enforcement
Customer Elations — traffic using
1
Arch Street instead of 5'" Ave.
Misc. Meetings Attended
13
Department Staff meetings, Resource
Allocation, Library, Lutheran Social
Services /Evergreen, HVAC meeting,
400 Lynn Rd., Bunch Foundation
Awards Ceremony, Public Arts
Commission, Joint Planning Board,
Sensible Land Use Coalition, Permit
Tech Interviews, Planning Staff
meeting, Depot meeting
Special Activities: Attended the Sensible Land Use Coalition meeting
MINUTES
HUTCHINSON AREA JOINT PLANNING BOARD
Wednesday, February 16, 2011
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Jim Lauer at 5:30 p.m. with the following
members present: Tom Wirt, Larry Karg, Garrett Luthens, Bill Arndt and Chairman Lauer.
Absent: Grant Knutson Also present: Larry Gasow, McLeod County Zoning Administrator,
Dan Jochum, Planning Director, Marc Sebora, City Attorney, Marc Telecky, McLeod
County Assistant Zoning Administrator and Bonnie Baumetz, Planning Coordinator
2. OATH OF OFFICE OF NEW JOINT PLANNING BOARD MEMBER BILL ARNDT
3. APPROVAL OF MINUTES
a) Consideration of Minutes dated October 20, 2010.
Mr. Karg made a motion to approve the minutes of October 20, 2010. Seconded by
Mr. Wirt, the motion carried unanimously.
4. PUBLIC HEARINGS
a) CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A DETACHED
GARAGE IN THE FRONT YARD LOCATED IN ACOMA TOWNSHIP, SECTION 25,
JUDSON WOODS, AT 19398 JUDSON CIRCLE REQUESTED BY ALLAN
TRAUTMAN
Chairman Lauer opened the hearing at 5:32 p.m. with the reading of publication #7858
published in the Hutchinson Leader on Thursday, February 3, 2011.
Mr. Telecky explained the request is for a conditional use permit to construct a 36' x 32'
detached garage on the west property line slightly in front of the house. The placement
of the garage will not create a safety issue for site lines and it will meet the front yard
setback. There is a row of trees on the west side of the lot that provide some
screening for the property to the west. The site is a rural residential building site. The
trees to the rear of the property and layout of the lot make it difficult to construct a
structure in the rear yard. Mr. Telecky stated the staff has no objections to the request
and would recommend approval with the following recommendations:
1. The structure must meet required setbacks.
Ms. Jan Hallman, 19432 Judson Circle, owner of the property located on the west side
of the Trautman property, asked about the appearance of the garage. Mr. Trautman
explained there will be vinyl siding and the house will be painted to match. He stated
there will be windows on the back of the garage. Ms. Trautman explained there will be
ow)
Minutes
Joint Planning Board — February 16, 2011
Page 2
matching siding on the house in the future. There was discussion on the bushes and
tree placement on the yard. The Trautman's explained some pine trees will be
removed for the garage. Mr. Trautman stated the garage will be placed approximately
10' from the property line.
Mr. Arndt moved to close the hearing. Seconded by Mr.Luthens, the hearing closed at
5:39 p.m. Mr. Arndt made a motion to approve the request with staff
recommendations. Seconded by Mr. Karg, the motion carried unanimously. Mr.
Telecky stated this item would be forwarded to the County Board and placed on their
consent agenda, Feb 22, 2011.
5. NEW BUSINESS
6. OLD BUSINESS
COMMUNICATION FROM STAFF
a) COMPREHENSIVE PLAN UPDATE
Mr. Jochum updated the Board on the comprehensive plan review process. He
commented on the work plan and the timeline schedule. He explained the need for the
2010 demographics. A 10 — 12 member steering committee will be established from
existing community commission groups. Mr. Jochum explained there will be a
community survey, public open houses and workshops and topical meetings before a
public hearing is held to adopt the plan. He would urge people to get involved. A
member from the Joint Planning board should be on the steering committee. There
could be possibly 12 meetings over 16 months. The City Council will look at the slate of
committee members and approve the list. The steering committee will meet the first
part of March. Monthly progress reports will be sent by email. Mr. Jochum stated he is
willing to meet with the townships to keep them informed. Implementation is important.
Mr. Luthens stated he would be willing to represent the Joint Planning Board on the
steering committee. Chairman Lauer appointed Mr. Luthens to be the Joint Planning
Representative.
b) Mr. Jochum reported there is a Board of Equalization meeting scheduled for the
Council Chambers on April 20`". He stated the April Joint Planning meeting will have
to be changed to a different time or day if there are agenda items that month.
8. ADJOURNMENT
There being no further business, on a motion by Mr. Arndt, seconded by Mr. Wirt, the
meeting adjourned at 6:10 p.m.
I I (j)
0
4.
5.
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, December 21, 2010
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman John Lofdahl at 5:30 p.m. with the following members
present: Chris Kovacic, Christie Rock, Jim Fahey, Chad Czmowski, Dean Kirchoff and Chairman
Lofdahl. Absent: Dave Johnston Also present: Marc Sebora, City Attorney and Bonnie Baumetz,
Planning Coordinator
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
a) Consideration of Minutes dated November 16, 2010
Ms. Rock moved to approve the consent agenda as submitted. Seconded by Mr. Czmowski.
The consent agenda was approved unanimously
PUBLIC HEARINGS
a) CONSIDERATION OF REZONING PROPERTY AT 1105 5T" AVENUE S.W. FROM R -1
(SINGLE FAMILY RESIDENTIAL) TO 1 -1 (LIGHT INDUSTRIAL DISTRICT) FOR RECYCLABLE
MATERIAL COLLECTION CENTER REQUESTED BY MCLEOD COUNTY, PROPERTY
OWNER
Chairman Lofdahl opened the hearing at 5:33 p.m. with the reading of publication #7850 as
published in the Hutchinson Leader on December 9, 2010.
Ms. Baumetz commented on the request by McLeod County to rezone property from R -1 to 1 -1.
She stated the property is surrounded by Industrial zoning and 1 -1 zoning is consistent with the
Comprehensive Plan which guides the parcel as Industrial and the intent of the 1 -1 zoning
district in the Zoning Ordinance. The parcel is adjacent to the Household Hazardous Waste
facility and is proposed to be developed as an industrial use. Rezoning would allow the
proposed use to be developed as an industrial use. The property owner will return for a
conditional use permit to allow a recyclable material collection center on the property. There are
staff items that may be discussed further at the time of the conditional use permit request and
site plan review. Staff recommends approval of the rezoning.
Ed Homan, Household Hazardous Waste Facility, reported he is not sure of the timing for the
recyclable material collection center. He explained the County Board is determining if the
collection center should be outdoor storage or in a building.
Mr. Fahey made a motion to close the hearing. Seconded by Ms. Rock, the hearing closed at
5:40 p.m. Mr. Kirchoff made a motion to recommend approval of the request with staff findings.
Seconded by Mr. Fahey, the motion carried unanimously. Ms. Baumetz stated this item will be
placed on the City Council consent agenda at their meeting held December 28, 2010 in the
Council Chambers at 5:30 p.m.
NEW BUSINESS
I I It)
Minutes
Planning Commission - December 21, 2010
Page 2
6. OLD BUSINESS
7. COMMUNICATION FROM STAFF
a) Chairman Lofdahl commented on the class he took on -line through the League of Minnesota
Cities. He explained it took approximately 45 minutes and was a good refresher course for
planning commission members.
8. ADJOURNMENT
There being no further business the meeting adjourned at 5:45 p.m.
I I L�2�