cp01-25-2011 cCity Council Workshop -January 25, 2011 — 3: 30 p. m. —City Administrator /City Council Review
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 25, 2011
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Peace Lutheran Church
3, PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF JANUARY 11, 2011
Action — Motion to approve as presented
6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een a egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13843 — RESOLUTION APPROVING REVISED ASSESSMENT ROLL (SA-
5074)
(b) CONSIDERATION FOR APPROVAL OF TRANSFERRING TOBACCO LICENSE ISSUED TO
SMOKES4LESS 45 INC. FROM 1310 HWY 15 SOUTH TO 114 MAIN STREET NORTH
(c) CONSIDERATION FOR APPROVAL OF REVISING CITY POLICY NO. 1.12 — DELEGATION OF
AUTHORITY DURING CITY ADMINISTRATOR'S ABSENCE
(d) CONSIDERATION FOR APPROVAL OF ITEMS FOR INDUSTRIAL BOULEVARD SE
RECONSTRUCTION AND ENERGY PARK BITUMINOUS WEAR COURSE PLACEMENT
PROJECTS (LETTING NO. 2, PROJECT NO. 11 -02 & 11 -03) — ORDERING PREPARATION OF
REPORT ON IMPROVMENET, RECEIVING REPORT AND CALLING HEARING ON
IMPROVEMENT
(e) CONSIDERATION FOR APPROVAL OF ITEMS FOR TRUNK HWY 15 WATER MAIN LINING
PROJECT (LETTING NO. 6, PROJECT NO. 11 -09) — ORDERING PREPARATION OF REPORT ON
IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
(f) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
MCLEOD COUNTY PHEASANTS FOREVER ON MARCH 26, 2011, AT MCLEOD COUNTY
FAIRGROUNDS
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
8. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose. to provide Council with information
CITY COUNCIL AGENDA – JANUARY 25, 2011
necessary to craft wise policy. Always looking toward the future, not monitorinWast)
(a) DISCUSSION OF PROPOSED FORESTRY MAINTENANCE POLICY
Action -
a
(a) CONSIDERATION FOR APPROVAL OF RENEWING 2011 MEMBERSHIP TO COALITION OF
GREATER MINNESOTA CITIES
Action – Motion to reject – Motion to approve
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13844 -A RESOLUTION AUTHORIZING
BUSINESS DEVELOPMENT PUBLIC INFRASTRUCTURE GRANT APPLICATION
Action – Motion to reject – Motion to approve
(b) CONSIDERATION FOR APPROVAL OF THE POSITION OF PART -TIME HUMAN RESOURCES
ADMINISTRATIVE TECHNICIAN
Action – Motion to reject – Motion to approve
(c) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13845 - A RESOLUTION IN SUPPORT
OF LOCAL GOVERNMENT AID FUNDING
Action – Motion to reject – Motion to approve
(d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP TO CONTINUE POLICY
GOVERNANCE REVIEW
Action – Motion to reject – Motion to approve
11. GOVERNANCE (Purpose: toassesspastorganizationalperformance, developpolicy that guides the organization and
7o – u — ncitl and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
DECEMBER 22, 2010
(b) CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2010
(c) CITY OF HUTCHINSON INVESTMENT REPORT FOR DECEMBER 2010
12. MISCELLANEOUS
13. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 11, 2011
1. CALL TO ORDER — 5:30 P.M.
M ayor Steve oo ca e t e meeting to order. Members present were Mary Christensen, Eric Yost, Bill Arndt
and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Marc Sebora, City Attorney and
Kent Exner, City Engineer.
2. INVOCATION — Pastor Gerhard Bode, Peace Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF DECEMBER 28, 2010
(b) ORGANIZATIONAL MEETING OF JANUARY 3, 2011
Motion by Czmowski, second by Arndt, to approve the minutes as presented. Motion carried unanimously.
6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een a egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 11 -0664 — AN ORDINANCE APPROVING FRANCHISE AGREEMENT
WITH MCLEOD COUNTY UNITED WAY TO PERMIT A SIGN ON CITY PROPERTY IN
LIBRARY SQUARE (SECOND READING AND ADOPTION)
2. ORDINANCE NO. 11 -0665 — AN ORDINANCE REZONING PROPERTY LOCATED AT 1105
5'" AVENUE SW FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO I.1 (LIGHT INDUSTRIAL
DISTRICT) FOR RECYCLABLE MATERIAL COLLECTION CENTERREQUESTED BY
MCLEOD COUNTY, PROPERTY OWNER (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE FOR
MINNESOTA DEER HUNTERS ASSOCIATION ON APRIL 2, 2011, AT MCLEOD COUNTY
FAIRGROUNDS
(c) CONSIDERATION FOR APPROVAL OF 2010 PAY EQUITY REPORT
(d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Arndt, second by Czmowski, to approve consent agenda. Motion carried unanimously.
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
8. COMMUNICATIONS RE UESTS AND
necessary to cra t wise
pot
icy. ways oo ing for
(Purpose: to provide Council with information
not monitoring past)
Q
J��
CITY COUNCIL MINUTES —JANUARY]], 2011
10. NEW BUSINESS
(a) CONSIDERATION OF SETTING PENALTIES FOR ECONOFOODS LIQUOR LICENSE VIOLATION
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that in 2009 an employee
of Econo Foods sold malt liquor to a minor. Because of that action, a liquor license violation occurred. Mr.
Sebora explained the corrective action that the license holder has taken since the violation, which has
included terminating the employee and installing age identification devices. Mayor Cook suggested, in
keeping consistent with the penalties of other license holders, to impose a fine if age identification devices
were purchased.
Motion by Czmowski, second by Christensen, to impose a $500 administrative fine against EconoFoods
since they have already purchased the age identification devices. Mayor Cook noted that annual training was
required of the other license holders and suggested that that be included as a penalty with EconoFoods.
Council Member Czmowski amended his motion to include annual mandatory training with a second by
Council Member Christensen. Motion carried unanimously.
11. GOVERNANCE (Purpose: to assesspast organizational performance, develop policy that guides the organization and
Council the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JANUARY 4, 2011
(b) SIDEWALK SNOW REMOVAL MONTHLY REPORT FROM DECEMBER 2010
(c) FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2010
(d) LIQUOR HUTCH QUARTERLY REPORT FOR OCTOBER THROUGH DECEMBER 2010
(e) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD REVISED MINUTES FROM
NOVEMBER 16, 2010
(f) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM DECEMBER 6, 2010
(g) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2010
Mayor Cook noted that further discussion needs to be held with the School District on improvements to City
Parking Lot B.
Mayor Cook also spoke about the carbon monoxide calls that the Fire Department attended to in December.
Mayor Cook noted the figures in the Liquor Hutch quarterly report.
Council Member Arndt reminded the residents that the City does have a snow emergency ordinance and vehicles
must be removed from the street during the snow emergency.
12. MISCELLANEOUS
Mary Christensen — Council Member Christensen thanked the snow removal crew for the good work they
do. Council Member Christensen also thanked the citizens of Hutchinson for voting her into office.
Jeremy Carter — Mr. Carter informed the Council that he is working on scheduling a meeting with the local
legislators for the end of January.
Mayor Cook — Mayor Cook commented on the workshop held earlier today. The Council decided to place
CITY COUNCIL MINUTES JANUARY 11, 2011
the consideration of the Coalition of Greater Minnesota Cities membership on the next Council agenda.
Mayor Cook — Mayor Cook asked if a Resolution could be put together in support of LGA funding to
forward on to the state legislature. This item will be placed on the next agenda as well. In addition,
meetins at the legislature will be held on the local sales tax issue. Mayor Cook asked for any feedback on
the selFevaluation form that was distributed at the last Council meeting. The Council felt that it could be
used for the first round of evaluations being held on January 25, 2011. Mayor Cook also distributed a
Project Review sheet for the Council /staff to consider using when evaluating projects.
13. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 5:50 p.m. Motion carried unanimous.ly.
5- Lo
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350.2522
320. 587- 515VFbx 320.234.4240
To: Mayor and City Council
From: Kent Exner
RE: Faith Lutheran Church Assessment —SA -5074
In early 2009 Faith Lutheran Church took nine lots (parent parcels) and re- platted them Into one parcel (kid parcel)
as Lot 1, Block 1, Faith Lutheran Church Addition. Three of the parent parcels, PID #s 23.050.2830, 23.050.2840 &
23.050.2850, had existing assessments on them on assessment roll SA -5074. The assessments were combined on
the City's PDS in 2009 and certified to the County for collection in 2010 with the new PID number 23.074.0010 (City
PID# 06- 116- 29 -06- 1000), which was furnished by the County.
In balancing out this year's assessment certification between the City's and the County's reports, It was discovered
that the County had not transferred the assessments from the parent parcels 23.050.2830, 23.050.2840 &
23.050.2850 to the kid parcel 23.074.0010. The County's system did however, have the assessments in and active
status on the parent parcels 23.050.2830, 23.050.2840 & 23.050.2850.
In talking with the County, it was further discovered that even though the assessments were active on the parent
parcels in their system, for some reason the system did not generate any tax statements for collection of the
assessments in 2010. Thus, Faith Lutheran Church did not receive any tax statements for SA -5074 in 2010 and
made no payment in 2010. In addition, the same probably would have occurred with the 2010 certification for
collection in 2011.
To correct the problem, there were three options:
1) Double bill the church in 2011.
2) Extend collection of SA -5074 for an additional year, from 2015 to 2016.
3) Close SA -5074 and reassess the remaining balance of $12,862.20 on SA -5074A for a term of six years at
the original Interest rate of 4.51 %. (The $12,862.20 amount reflects the original assessment amount of
$21,436.96 minus $8,574.76 (4 years of payments at $2,143.69).
Option 1 would penalize or burden the church, as they would not have budgeted for any payment in 2011, let
alone a double payment.
Option 2 would penalize the church by adding additional interest.
Option 3 is the only option that would not burden or penalize the church. Therefore, this option was presented to
and was accepted by Faith Lutheran Church.
We hereby proposed to close SA -5074 and reassess the balance of the assessment in the amount of $12,862.20 as
SA -5074A on the Faith Lutheran Church property, PID 23.074.0010 (City PIN 06- 116.29 -06 -1000) for period of six
years at the original interest rate of 4.51 %.
Printed on recycled paper - ` (0—) '
Date: 01/19/2010
RESOLUTION NO. 13843
RESOLUTION CLOSING ASSESSMENT SA -5074 AND
ADOPTING ASSESSMENT ROLL SA -5074A
LOT 1, BLOCK 1, FAITH LUTHERAN CHURCH ADDITION
CITY PID# 06- 116 -29 -06 -1000 - COUNTY PID# 23.074.1000
WHEREAS, due to failure of the County's tax system to bill and collect the assessments certified for
2010 collection on the Faith Lutheran Church property described as Lot 1, Block 1, Faith Lutheran Church
Addition (previously Lots 6 thru 10, Block 33, South Half City of Hutchinson) having City PID# 06- 116- 29 -06-
1000 (previously 06-116-29-06-0150,06-116-29-06-0160 & 06- 116 - 29-06 -0161) and County PID 23.074.0010
(previously 23.050.2830, 23.050.2840 & 23.050.2850 , it is necessary to close SA -5074 and reassess the
remaining balance of $12,862.20 against the property as SA -5074A for a period of six years at the original
interest rate of 4.51 %;
AND WHEREAS, said reassessment has been presented to and approved by Faith Lutheran Church.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed closure of SA -5074 and reassessment of the remaining balance of $12,862.20 as
SA- 5074A, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall
constitute the special assessment against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of six (6)
years, the first of the installments to be payable on or before the first Monday in January, 2011, and shall bear
interest at the rate of 4.51 percent per annum as set down by the adoption of this assessment resolution.
3. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 25th day of January 2011.
Mayor, Steven W. Cook
City Administrator, Jeremy J. Carter
COMPILED 0Y: K E3DIER
ASSESSMENT ROLL NO. 607IA
LETTING NO. 41PROJECT NOS. 06-04 $ 06.05 jbj jpW
06-04: Non S6oe1 haty+aan 1st pymnms N wld 4yry pyanma 5 by conaWCtimn mt concrmta aldawalk, sua Ilghb. 0a19c NgrrN
aVa rea .. L ..dw p t9 r .fine and appmt .,.
�t &edema mi SAd074 on FWN Luwarw Church P p"
6.980489 ] STREET COSTIFF
66
COMPUTED BY: K EIUNER
1ST HEARING:
04/1212005
CHECKED BY: P VANDER VEEN
2ND HEARING:
08/09/2005
NUMBER OF YEARS: 6
ADOPTED:
08/09/2005
IN TEREST RATE: 4.61%
RE-ADOPTED:
01/26/2051
ACCT.
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23 074 0010
HUTCMNSON JAN 53350
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co (1-6)
Melissa Starke
From:
Al Johnson [ajohnson210 @earthlink.net]
Sent:
Tuesday, January 11, 2011 2:29 PM
To:
Melissa Starke
Subject:
Omar Wazwaz Tobacco License, Cornerstone Commons lease
Good afternoon, Melissa;
I'm writing this email, in response to your request, to let you and the City of Hutchinson know that Omar Wazwaz has
signed a 10 year lease with Cornerstone Commons. The location is 114 Main Street North, Hutchinson.
The lease is subject to Mr. Wazwaz being able to transfer his tobacco license to this building.
Further information about this lease and tenant can be provided by our building's manager, Gus Wurdell, as requested.
I believe you have Gus' contact information.
Respectfully submitted,
Allan Johnson
C: 952- 240 -7095
E: aiohnson210 @earthlink.net
Policy No. 1.12
CITY OF HUTCHINSON
PO LICY
-CITY COUNCIL-
DELEGATION OF AUTHORITY DURING CITY
ADMINISTRATOR'S ABSENCE NO. 1.12
DATE 1988: updated 1995: 2011 SOURCE ADMINISTRATION
From time to time it is necessary for the city administrator to be out of the city. During
the absence the manse diFestG City AttomeV shall be in charge of the administration.
In the event of absences, the following persons shall be in charge in the order listed, if
all persons listed above them are absent. It shall be the responsibility of the
department head to notify the next person below of an absence.
1 City Administrator
■ II"M
(-p Cc)
RESOLUTION NO. 13840
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.21PROJECT NO. 11 -02 & 11 -03
WHEREAS, pursuant to a resolution of the Council adopted January 25th, 2011, a report has been
prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
L2/P11 -02: Industrial Boulevard SE Reconstruction by roadway reconstruction, curb
and gutter, draintile installation, bituminousiconcrete surfacing,
stormwated.drainage improvements, water main /services, sanitary sewer
main /services, street lighting, landscaping, restoration and appurtenances;
and
L2/P11 -03: Energy Park Wear Course Placement by bituminous surfacing and
appurtenances; and
said report was received by the Council on January 25th, 2011.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s)s in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $617,601.00.
2. A public hearing shall be held on such proposed improvements on the 22nd day of February, 2011,
in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 25th day of January 2011.
Steven W. Cook
City Administrator: Jeremy J. Carter
i
HUTCHINSQN PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center /I I 1 Hama St SE/Hutchinson MN 55354 - 2522/320- 234- 4209/FAX 320 - 234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
DATE: January 19, 2010
SUBJECT: Letting No. 2/Project No. 11 -02 & 03
I have studied the following proposed improvements and find that the proposed project is feasible and recommend
it be constructed:
L2/P11 -02 Industrial Boulevard SE Reconstruction by roadway reconstruction, curb and gutter, draintile
installation, bituminousiconcrete surfacing, stormwater /drainage improvements, water
main services, sanitary sewer main /services, street lighting, landscaping, restoration and
appurtenances
L2/P11 -03 Energy Park Wear Course Placement by bituminous surfacing and appurtenances.
ESTIMATED COSTS
P11-02
Pl l-03
TOTAL
Construction Cost
$400,000
$9D,000'
$490 044
Engineering
$80,DDO'
$13,500
$73
Administration
$24,0f10
$5.400
$29,400
Fiscali'LegaVinterest
$12,000
$2,700
$14,700
Engineering Services
$10,000
$1
$10001
ESTIMATED TOTALS
$806.000
$111 901
$617
ESTIMATED FUNDING r
P11 -O6
P11 -07
TOTAL
Assessable Costs
$90,000
_ $0
$80 000
CI' - Bonding
$416,000
$111,601
$927501
CI - Water Funds
$0
$0
$0
C - Wastewater Funds
$0
$0
$0
C1 - Stormwater Funds
$0
$0
$0
ESTIMATED TOTALS
$506,000
$111 ' 601
$517,901
RESOLUTION NO. 13839
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 2/PROJECT NO. 11 -02 & 11 -03
WHEREAS, it is proposed to improve:
1-2/1 11 -02: Industrial Boulevard SE Reconstruction by roadway reconstruction, curb
and gutter, draintile installation, bituminous/concrete surfacing,
stormwater /.drainage improvements, water main /services, sanitary sewer
main /services, street lighting, landscaping, restoration and appurtenances;
and
L2/P11 -03: Energy Park Wear Course Placement by bituminous surfacing and
appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 2 /Project No. 11 -02 811 -03, be referred to the Engineer
for study and that person is instructed to report to the Council with all convenient speed advising the Council in
a preliminary way as to whether the proposed improvement is necessary, cost- effective, and feasible; whether
it should best be made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 25th day of January 2011.
Mayor. Steven W. Cook
City Administrator: Gary D. Plotz
6 ��
RESOLUTION NO. 13842
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.6/PROJECT NO. 11-09
WHEREAS, pursuant to a resolution of the Council adopted January 25th, 2011, a report has been
prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
1-6/1 11 -09: TH 15 Water Main Lining — pavement removal/replacement, curb and
gutter, draintile installation, bituminous/concrete surfacing, water main
lining, water service connections, hydranttvalve removals/replacement,
sidewalk repairs, traffic control, pavement markings, landscaping,
restoration and appurtenances; and
said report was received by the Council on January 25th, 2011.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s)s in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $575,744.00.
2. A public hearing shall be held on such proposed improvements on the 22nd day of February, 2011,
in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 25th day of January 2011.
Mayor: Steven W. Cook
City Administrator. Jeremy J. Carter
RESOLUTION NO. 13841
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO.61PROJECT NO. 11-09
WHEREAS, it is proposed to improve:
1-6/1 -09: TH 15 Water Main Lining — pavement removal /replacement, curb and
gutter, draintile installation, bituminous /concrete surfacing, water main
lining, water service connections, hydrant/valve removalstreplacement,
sidewalk repairs, traffic control, pavement markings, landscaping,
restoration and appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 6 /Project No. 11 -09, be referred to the Engineer for
study and that person is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is necessary, cost- effective, and feasible; whether it
should best be made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 25th day of January 2011.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
Co-)
HUTCHINSON PUBLIC WORKS /ENGINEERING DEPARTMENT
Hutchinson City Center/1 l I Hassan St SE/Hutchinson MN 55350 - 75221320- 234- 4209/FAX 320 - 2344240
ENGINEERING REPORT & FEASIBILITY STUDY
TO:
Mayor 8 City Council
FROM:
Kent Exner, City Engineer
DATE:
January 19, 2010
SUBJECT:
Letting No. 6 /Project No. 11 -09
have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L61P11 -09 TH 15 Water Main Lining - pavement removalireplacement, curb and gutter, draintile installation,
bituminous /concrete surfacing, water main lining, water service connections, hydrant/valve
removalsireplacements, sidewalk repairs, traffic control, pavement markings, landscaping, restoration
and appurtenances
ESTIMATED COST
TOTAL
Construction Cost
$536,899
Engineering EngineerIng
$26,846
Administration
$0
FlscallLe alAnterest
$0
Erillineering Services
$12
ESTIMATED TOTAL
$676 7
ESTIMATED FUNDING
TOTAL
Assessable Costs
$0
Federal Aid
$0
CI - Bonding
$676,7
CI - Water Funds
$0
CI - Wastewater Funds
$0
C - Stormwater Funds
$0
ESTIMATED TOTAL
$575,7441
I 1 I Hassan Street Southeast
Hutchinson, h4N 55350
(320) 587 -515 I/Fax:(320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application T ype
❑ Short Term Date(s) 3 — a
Fee: $30.00
Month/Day/Year — Mo th/D /Year
O anization Information
r
Name
Phone Number
031sccu, �a� %'64 ,,. 5fc ttfc a
6716Wu 1)7A) -633
Address where regular meeting are held I
City State Zip
Day and time of meetings? 1QSf' P.23�&4 1r
///J7 - 7-RUC)
Is this organization organized under the laws of the Stad of Minnesota? A yes ❑ no
How long has the organization been in existence? A�XJ
How may members in the organization? q1
What is the purpose of the organization? h i &,-
L i'GiSln�i
In whose custody will organization records be kept?
A n- l< L� n- Ael ng°
3 ?o Notl
Name
Phone Number
/b at/3 15
5m a/,
Address
city State ZI
"f"IGvK P�✓JC� -� 3c
True Name Phone Number
/ss` st-
Residence Address City State Zip
Date of Birth: 3 / ! l &j� PlaceofBirth: j7ii,4'htl i0W
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes An
If yes, explain:
(f (_0
City of Hutchinson
Application far Bingo Gambling Devices License
Page 1 of 3
Jef+ 2er�St-h 32y- .2?U -73SP,
True Name Phone Number
at)o 7 & �. SS3J�
Residence Address / 5 � - City L St pte p
Date of Birth: (5 / 1 i / (7 Place of Birth: P (/
Monthlday/year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes ;13�0
If yes, explain:
How long have you been a member of the organization? 3V,^5
Location #1 r
mr Le_ad C' r,fy TG?(iC1Y r�(s 32� sG'� -x499.
Name of location where gaiM will be played Phone Number
tq fk) t°_e44* v✓ flee. ' f) ) /hf i W S5
Address of locati n where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through .3 aG -//
AM AM
Hours of the day gambling devices will be used: From S U PM To lob= 00 PM
Maximum number of player: Z&-vi
Will prizes be paid in money or merchandise? ❑ money Xmerchandise
Will refreshments be served during the time the gambling devices will be used? lWyes ❑ no
If yes, will a charge be made for such refreshments? Zves ❑ no
Location
Name of location where game will be played
Phone Number
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used:
Hours of the day gambling devices will be used: From
_ through
AM AM
2M_ To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
names
1/0 1Qau is & iU,F A1h--A,4kz),7 ok, ss
Residence Address City State Zip
Residence Address City State Zip lT'
City of Hutchinson
Application for Bingo Gambling Devices License
Page 3 q(3
Title
State
or
Name Title
Residence Address City State Zip
Name Title
Residence Address City State Zip
Title
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)7
Gambling Manager yes U no Authorized Officer W yes ❑ no ` L
I ia1 Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
/
Date
City Council ❑ approved 13 denied Notes:
I -�9 -/I
Date
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
1/25/2011
Check #
Ck Date
Amount
Vendor/ Explanation
Account Description
163719
1/25/2011
1,318.78
A -Z RESTAURANT EQUIP CO
REPAIR & MAINTENANCE SUPPLIES
163720
1/25/2011
428.00
AARP
PROFESSIONAL SERVICES
163721
1/25/2011
302.40
AASHTO
BRIDGE INSPECTION
163722
1/25/2011
2,058.78
ABETECH
RECEIVED NOT VOUCHERED
163723
1/25/2011
170.00
ACCUWEATHER INC
DUES & SUBSCRIPTIONS
163724
1/25/2011
428.93
ACE HARDWARE
RECEIVED NOT VOUCHERED
163725
1/25/2011
44.88
ALLTEL
COMMUNICATIONS
163726
1/25/2011
473.44
ALPHA WIRELESS
COMMUNICATIONS
163727
1/25/2011
64.75
AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
163728
1/25/2011
71.00
AMERICAN WATER WORKS ASSN
DUES & SUBSCRIPTIONS
163729
1/25/2011
71.00
AMERICAN WATER WORKS ASSN
DUES & SUBSCRIPTIONS
163730
1/25/2011
8.06
AMERICAN WELDING & GAS
RENTALS
163731
1/25/2011
72.37
AMERIPRIDE LINEN & APPAREL
CONTRACT REPAIR & MAINTENANCE
163732
1/25/2011
23,704.13
ANDERSON CHEMICAL COMPANY
CHEMICALS & PRODUCTS
163733
1/25/2011
56.19
ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
163734
1/25/2011
500.00
ART VIDEEN ARTWORKS
PROFESSIONAL SERVICES
163735
1/25/2011
235.13
ASHWILL INDUSTRIES
CONTRACT REPAIR & MAINTENANCE
163736
1/25/2011
21.99
AUTO VALUE - GLENCOE
EQUIPMENT PARTS
163737
1/25/2011
25.00
BAUMANN, DIANE
OTHER REVENUES
163738
1/25/2011
674.81
BERGER PLUMBING HEATING AC
OPERATING SUPPLIES
163739
1/25/2011
923.24
BRANDON TIRE CO
RECEIVED NOT VOUCHERED
163740
1/25/2011
19.80
BUFFALO CREEK ENTERPRISES
COST OF MIX & SOFT DRINKS
163741
1/25/2011
380.89
BUSINESSWARE SOLUTIONS
PROFESSIONAL SERVICES
163742
1/25/2011
4,983.83
C & L DISTRIBUTING
COST OF SALES -BEER
163743
1/25/2011
709.93
CENTRAL HYDRAULICS
RECEIVED NOT VOUCHERED
163744
1/25/2011
20.00
CENTRAL STATES WATER ENVIRONME
DUES & SUBSCRIPTIONS
163745
1/25/2011
2,755.20
CITY OF MINNETONKA
OPERATING SUPPLIES
163746
1/25/2011
125.00
CLABO, TROY
UNIFORMS & PERSONAL EQUIP
163747
1/25/2011
68.93
COFFEE COMPANY
OPERATING SUPPLIES
OPERATING SUPPLIES
CENTRAL GARAGE REPAIR
CENTRAL GARAGE REPAIR
PRINTING & PUBLISHING
OTHER CONTRACTUAL
HOUSING REHAB LOANS
HOUSING REHAB LOANS
OPERATING SUPPLIES
COST OF SALES -BEER
CHEMICALS & PRODUCTS
PRINTING & PUBLISHING
CONTRACT REPAIR & MAINTENANCE
OPERATING SUPPLIES
DUES & SUBSCRIPTIONS
CONTRACT REPAIR & MAINTENANCE
DATA PROC EQUIPMENT RENTAL
TRAVEL SCHOOL CONFERENCE
PROFESSIONAL SERVICES
RECEIVED NOT VOUCHERED
MACHINERY & EQUIPMENT
DUES & SUBSCRIPTIONS
OFFICE SUPPLIES
CENTRAL GARAGE REPAIR
RECEIVED NOT VOUCHERED
PROFESSIONAL SERVICES
EQUIPMENT PARTS
ACCOUNTS PAYABLE MANUAL
TRAVEL SCHOOL CONFERENCE
UNIFORMS & PERSONAL EQUIP
RECEIVED NOT VOUCHERED
IMPROV OTHER THAN BLDGS
ACCURED GARISHMENTS
ACCRUED DEFERRED COMP
OPERATING SUPPLIES
163748
1/25/2011
172.34
COMDATA CORPORATION
163749
1/25/2011
909.58
CROW RIVER AUTO & TRUCK REPAIR
163750
1/25/2011
396.75
CROW RIVER GLASS & SIGNS
163751
1/25/2011
167.41
CROW RIVER PRESS INC
163752
1/25/2011
619.96
CROW RIVER VET HOSPITAL PA
163753
1/25/2011
2,679.00
CTM CONSTRUCTION
163754
1/25/2011
3,713.00
CTM CONSTRUCTION
163755
1/25/2011
11.55
CULLIGAN -METRO
163756
1/25/2011
4,980.92
DAY DISTRIBUTING
163757
1/25/2011
1,935.27
DPC INDUSTRIES INC
163758
1/25/2011
2,380.90
DROP -N -GO SHIPPING, INC
163759
1/25/2011
56.64
ECOLAB PEST ELIM
163760
1/25/2011
6.95
ECONO FOODS
163761
1/25/2011
445.00
EDAM
163762
1/25/2011
1,723.11
ELECTRO WATCHMAN
163763
1/25/2011
6,543.76
ENVIRONMENTAL SYSTEMS RESEARCH
163764
1/25/2011
290.00
EXNER, KENT
163765
1/25/2011
25.00
FARMERS STATE BANK OF DARWIN -D
163766
1/25/2011
196.84
FASTENALCOMPANY
163767
1/25/2011
24,896.54
FEDERAL SIGNAL CORP
163768
1/25/2011
30.00
FIRE INSTRUCTORS & TRAINING
163769
1/25/2011
38.00
FIRST CHOICE FOOD & BEVERAGE S
163770
1/25/2011
185.80
FORCE AMERICA
163771
1/25/2011
20,714.26
GARICK CORPORATION
163772
1/25/2011
3,200.00
GAVIN, OLSON & WINTERS, LTD
163773
1/25/2011
122.82
GLENCOE AUTO PARTS INC
163774
1/25/2011
127.23
GORDON, DR GEORGE
163775
1/25/2011
215.00
GOVERNMENT TRAINING SERVICES
163776
1/25/2011
119.99
GRAFF,IANELLE
163777
1/25/2011
96.78
GRAINGER
163778
1/25/2011
197.72
GRANIT BRONZ
163779
1/25/2011
91.10
GURSTEL, STALOCK & CHARGO PA
�-
163780
1/25/2011
525.52
H.A.R.T.
163781
1/25/2011
20.00
HANSEN DEMOLITION LANDFILL
OPERATING SUPPLIES
CENTRAL GARAGE REPAIR
CENTRAL GARAGE REPAIR
PRINTING & PUBLISHING
OTHER CONTRACTUAL
HOUSING REHAB LOANS
HOUSING REHAB LOANS
OPERATING SUPPLIES
COST OF SALES -BEER
CHEMICALS & PRODUCTS
PRINTING & PUBLISHING
CONTRACT REPAIR & MAINTENANCE
OPERATING SUPPLIES
DUES & SUBSCRIPTIONS
CONTRACT REPAIR & MAINTENANCE
DATA PROC EQUIPMENT RENTAL
TRAVEL SCHOOL CONFERENCE
PROFESSIONAL SERVICES
RECEIVED NOT VOUCHERED
MACHINERY & EQUIPMENT
DUES & SUBSCRIPTIONS
OFFICE SUPPLIES
CENTRAL GARAGE REPAIR
RECEIVED NOT VOUCHERED
PROFESSIONAL SERVICES
EQUIPMENT PARTS
ACCOUNTS PAYABLE MANUAL
TRAVEL SCHOOL CONFERENCE
UNIFORMS & PERSONAL EQUIP
RECEIVED NOT VOUCHERED
IMPROV OTHER THAN BLDGS
ACCURED GARISHMENTS
ACCRUED DEFERRED COMP
OPERATING SUPPLIES
163782
1/25/2011
918.50
HANSEN DIST OF SLEEPY EYE
163783
1/25/2011
1,170.00
HANSEN GRAVEL
163784
1/25/2011
650.00
HANSON & VASEK CONSTRUCTION
163785
1/25/2011
2,900.00
HARRIS SERVICE
163786
1/25/2011
282.15
HASLER, INC
163787
1/25/2011
1,099.96
HAWK PERFORMANCE SPECIALITIES
163788
1/25/2011
238,752.94
HEALTH PARTNERS
163789
1/25/2011
34.00
HEILMAN, ALLISON
163790
1/25/2011
405.84
HEUN ENTERPRISES INC
163791
1/25/2011
1,354.63
HEWLETT- PACKARD CO
163792
1/25/2011
409.73
HILLYARD / HUTCHINSON
163793
1/25/2011
650.00
HIERPE CONTRACTING
163794
1/25/2011
6,100.00
HRA
163795
1/25/2011
296.68
HUTCH CAFE
163796
1/25/2011
5,068.91
HUTCHINSON CO -OP
163797
1/25/2011
509.00
HUTCHINSON HOCKEY PEE WEE C
163798
1/25/2011
5,243.98
HUTCHINSON LEADER
163799
1/25/2011
364.97
HUTCHINSON WHOLESALE
163800
1/25/2011
6,815.23
HUTCHINSON, CITY OF
163801
1/25/2011
2,500.00
HUTCHINSON, CITY OF
163802
1/25/2011
134.00
ICE SKATING INSTITUTE
163803
1/25/2011
8.35
INDEPENDENT EMERGENCY SERVICES
163804
1/25/2011
281.51
INTEGRATED FIRE & SECURITY
163805
1/25/2011
294.81
INTERSTATE BATTERY SYSTEM MINN
163806
1/25/2011
120.30
JACOBSEN, SEPTEMBER
163807
1/25/2011
1,530.72
JEFF MEEHAN SALES INC.
163808
1/25/2011
52,327.59
JOHNSON BROTHERS LIQUOR CO.
163809
1/25/2011
240.00
JOHNSON, RALPH
163810
1/25/2011
650.00
JUUL CONTRACTING CO
163811
1/25/2011
190.00
KANDIYOHI COUNTY COURT ADMIN
163812
1/25/2011
50.00
KANTOLA, JENNA
163813
1/25/2011
1,512.00
KDUZ KARP RADIO
163814
1/25/2011
921.42
KEMSKE
163815
1/25/2011
232.00
KLOSS, TOM
COST OF SALES -BEER
SNOW REMOVAL
SNOW REMOVAL
BUILDING REPAIRS
RENTALS
CONTRACT REPAIR & MAINTENANCE
EMPL.HEALTH & INS. BENEFIT
CIVIC ARENA -FEES & RENTS
COST OF SALES- LIQUOR
DUE FROM UTILITIES
CLEANING SUPPLIES
SNOW REMOVAL
HRA TRANSFER
OPERATING SUPPLIES
MOTOR FUELS & LUBRICANTS
COMPOST BAGS
DUES & SUBSCRIPTIONS
EQUIPMENT PARTS
UTILITIES
MISCELLANEOUS
OPERATING SUPPLIES
COMMUNICATIONS
PROFESSIONAL SERVICES
EQUIPMENT PARTS
OFFICE SUPPLIES
ACCURED COMMISSIONS PAYABLE
COST OF SALES- LIQUOR
OTHER CONTRACTUAL
SNOW REMOVAL
OTHER REVENUES
OTHER CONTRACTUAL
ADVERTISING
OFFICE SUPPLIES
DUE FROM UTILITIES
163816
163817
163818
163819
163820
163821
163822
163823
163824
163825
163826
163827
163828
163829
163830
163831
163832
163833
163834
163835
163836
163837
163838
163839
163840
163841
163842
163843
163844
163845
163846
163847
163848
163849
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
1/25/2011
24.25
567.43
390.00
1,279.58
1,141.60
198.37
220.00
134.00
118.00
975.52
7,431.11
42,064.00
654.64
136.05
295.90
250.00
400.00
46.00
92.00
20.00
5,486.36
1,377.25
25.00
1,914.49
590.00
545.00
153.00
175.00
56.45
mtr :Kfl :
2,473.20
7,447.67
435.00
512.00
KOBOW, BECKY
KOSEK, ANDREW
KOSEK, JEFF
L & P SUPPLY CO
LAND'S END BUSINESS OUTFITTER
LARSON, QUENTIN
LEAGUE OF MN CITIES
LEXISNEXIS
LEXISNEXIS
LIFE INSURANCE COMPANY OF AMER
LOCHER BROTHERS INC
LOGIS
MACQUEEN EQUIP INC
MAYTAG LAUNDRY & CAR WASH
MCLEOD COOP POWER ASSN
MCLEOD COUNTY COURT ADMINISTRA
MCLEOD COUNTY COURT ADMINISTRA
MCLEOD COUNTY RECORDER
MCLEOD COUNTY RECORDER
MCLEOD COUNTY RECORDER
MEEKER WASHED SAND & GRAVEL
MENARDS HUTCHINSON
MESSAGE MEDIA
MESSERLI & KRAMER
MINNESOTA ELEVATOR INC
MINNESOTA MUNICIPAL UTILITIES
MINNESOTA RECREATION & PARK AS
MINNESOTA RURAL WATER ASSN
MINNESOTA SHREDDING
MINNESOTA SPORTS FEDERATION
MINNESOTA VALLEY TESTING LAB
MN DNR WATERS
MN TRANSPORTATION ALLIANCE
NCPERS LIFE INS.
TRAVEL SCHOOL CONFERENCE
TRAVEL SCHOOL CONFERENCE
SNOW REMOVAL
RECEIVED NOT VOUCHERED
UNIFORMS & PERSONAL EQUIP
TRAVEL SCHOOL CONFERENCE
TRAVEL SCHOOL CONFERENCE
OTHER CONTRACTUAL
DRUG TESTING
EMPL.HEALTH & INS. BENEFIT
COST OF SALES -BEER
DATA PROC EQUIPMENT RENTAL
CENTRAL GARAGE REPAIR
PROFESSIONAL SERVICES
111 1 1 4 1 11*1
OTHER REVENUES
OTHER REVENUES
MISCELLANEOUS
MISCELLANEOUS
MISCELLANEOUS
STREET MAINT.MATERIALS
REPAIR & MAINTENANCE SUPPLIES
COMMUNICATIONS
ACCURED GARISHMENTS
CONTRACT REPAIR & MAINTENANCE
TRAVEL SCHOOL CONFERENCE
MISCELLANEOUS
TRAVEL SCHOOL CONFERENCE
REFUSE - RECYCLING
MISCELLANEOUS
OTHER CONTRACTUAL
PERMITS
DUES & SUBSCRIPTIONS
I_T4141 :IIIq$711s111110 6111:79ki to �
0 Z
163850
1/25/2011
410.00
NORTH SHORE ANALYTICAL INC
163851
1/25/2011
123.93
NORTHERN BUSINESS PRODUCTS
163852
1/25/2011
200.00
NORTHERN COLLABORATIVE TECHNOL
163853
1/25/2011
110.66
NORTHERN SAFETY & INDUSTRIAL
163854
1/25/2011
72.08
O'REILLY AUTO PARTS
163855
1/25/2011
58.12
OFFICE DEPOT
163856
1/25/2011
37.00
OFFICE OF ENTERPRISE TECHNOLOG
163857
1/25/2011
50.00
PAGGEN, JOSH
163858
1/25/2011
150.00
PAGGEN, MIKE
163859
1/25/2011
217.38
PAKORINC
163860
1/25/2011
125.00
PAULSON, JOHN
163861
1/25/2011
4,871.80
PAUSTIS & SONS WINE CO
163862
1/25/2011
30,926.75
PHILLIPS WINE & SPIRITS
163863
1/25/2011
1,161.44
PLOTZ, GARY D
163864
1/25/2011
242.00
POSTMASTER
163865
1/25/2011
13.31
PRISM TITLE & CLOSING SERVICES
163866
1/25/2011
128.25
QUADE ELECTRIC
163867
1/25/2011
33,115.62
QUALITY WINE & SPIRITS CO.
163868
1/25/2011
131.12
QUILLCORP
163869
1/25/2011
9,794.50
R & R EXCAVATING
163870
1/25/2011
75.50
R & R SPECIALTIES INC
163871
1/25/2011
80.70
RACHEL HULS - REMAX TODAYS REA
163872
1/25/2011
125.10
REFLECTIVE APPAREL FACTORY INC
163873
1/25/2011
40.00
REGION VI CHIEFS ASSC
163874
1/25/2011
116.54
RELIABLE OFFICE SUPPLIES
163875
1/25/2011
180.00
REVIER, SHANE
163876
1/25/2011
835.60
RIDDELL ALL AMERICAN SPORTS CO
163877
1/25/2011
1,556.00
RJ THOMAS MFG CO INC
163878
1/25/2011
267.46
RUNNING'S SUPPLY
163879
1/25/2011
177.95
SALTMAN LLC
163880
1/25/2011
8,440.00
SCHIMMEL CONSTRUCTION LLC
163881
1/25 /2011
23,370.43
SCHMELING OIL CO
163882
1/25/2011
34.00
SCHWARTZ, ANDREA
163883
1/25/2011
500.00
SCOTT WALLACE STUDIO
OTHER CONTRACTUAL
OPERATING SUPPLIES
COMMUNICATIONS
SAFETY SUPPLIES
EQUIPMENT PARTS
OFFICE SUPPLIES
TELEPROCESSING EQUIP
OTHER CONTRACTUAL
OTHER CONTRACTUAL
OPERATING SUPPLIES
UNIFORMS & PERSONAL EQUIP
COST OF SALES -WINE
COST OF SALES- LIQUOR
TRAVEL SCHOOL CONFERENCE
POSTAGE
ACCOUNTS PAYABLE MANUAL
REPAIR & MAINTENANCE SUPPLIES
COST OF SALES -BEER
OFFICE SUPPLIES
IMPROV OTHER THAN BLDGS
EQUIPMENT PARTS
ACCOUNTS PAYABLE MANUAL
SAFETY SUPPLIES
DUES & SUBSCRIPTIONS
OFFICE SUPPLIES
OTHER CONTRACTUAL
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
OPERATING SUPPLIES
OPERATING SUPPLIES
HOUSING REHAB LOANS
MOTOR FUELS & LUBRICANTS
CIVIC ARENA -FEES & RENTS
PROFESSIONAL SERVICES
l
V
163884
1/25/2011
64.20
SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
163885
1/25/2011
2,513.29
SEH
PROFESSIONAL SERVICES
163886
1/25/2011
175.00
SHAW, KAREN
PROFESSIONAL SERVICES
163887
1/25/2011
75.00
SHOE INN, THE
CONTRACT REPAIR & MAINTENANCE
163888
1/25/2011
24.91
SHOPKO
OFFICE SUPPLIES
163889
1/25/2011
206,975.00
SILVER LAKE CAPITAL PARTNERS,
LAND
163890
1/25/2011
225.00
SOIL CONTROL LAB
RECEIVED NOT VOUCHERED
163891
1/25/2011
150.00
SOTA
DUES & SUBSCRIPTIONS
163892
1/25/2011
876.96
SOUTH CENTRAL TECH COLLEGE
TRAVEL SCHOOL CONFERENCE
163893
1/25/2011
152.75
SPS COMMERCE
163894
1/25/2011
114.00
ST. CLOUD OVERHEAD DOOR CO
EQUIPMENT PARTS
163895
1/25/2011
955.58
ST. JOSEPH'S EQUIPMENT INC
RECEIVED NOT VOUCHERED
163896
1/25/2011
42.75
STANDARD PRINTING
PRINTING & PUBLISHING
163897
1/25/2011
939.51
STAPLES ADVANTAGE
RECEIVED NOT VOUCHERED
163898
1/25/2011
545.62
STRATEGIC EQUIPMENT
OPERATING SUPPLIES
163899
1/25/2011
1,082.11
STRATEGIC INSIGHTS CO
CONTRACT REPAIR & MAINTENANCE
163900
1/25/2011
14.00
STRUCK, SHANNON
CIVIC ARENA -FEES & RENTS
163901
1/25/2011
3.99
STURGES, MATT
REPAIR & MAINTENANCE SUPPLIES
163902
1/25/2011
23.48
TARGET BANK
REPAIR & MAINTENANCE SUPPLIES
163903
1/25/2011
1,200.00
TASC
HRA ADMINISTRATION FEE
163904
1/25/2011
1,204.32
TASC
FLEX ADMINISTRATION FEE
163905
1/25/2011
1,089.00
TASC
HRA ADMINISTRATION FEE
163906
1/25/2011
87.00
TEK MECHANICAL
CONTRACT REPAIR & MAINTENANCE
163907
1/25/2011
37.25
TELECKY, DAVE
TRAVEL SCHOOL CONFERENCE
163908
1/25/2011
1,653.72
THE HARTFORD
EMPL.HEALTH & INS. BENEFIT
163909
1/25/2011
2,255.85
THOMSON WEST
OPERATING SUPPLIES
163910
1/25/2011
650.00
TONY FORCIER TRUCKING
SNOW REMOVAL
163911
1/25/2011
125.60
TRI COUNTY WATER
OPERATING SUPPLIES
163912
1/25/2011
3,500.16
TWO WAY COMMUNICATIONS INC
SMALL TOOLS
163913
1/25/2011
500.00
TYLEVICHSTUDIO
PROFESSIONAL SERVICES
163914
1/25/2011
357.90
UNITED LABORATORIES
OPERATING SUPPLIES
163915
1/25/2011
142.09
U51 EDUCATION & GOVERNMENT SAL
OPERATING SUPPLIES
163916
1/25/2011
14.78
VALLEY NATIONAL GASES LLC
RENTALS
163917
1/25/2011
5,029.95
VIKING BEER
COST OF SALES -BEER
l
V
163918
1/25/2011
204.80
VIKING COCA COLA
163919
1/25/2011
1,714.58
VINOCOPIA INC
163920
1/25/2011
108.51
VISUAL EFFECTS SIGN & GRAPHICS
163921
1/25/2011
20.00
VOSS, DEB
163922
1/25/2011
109,140.48
WASTE MANAGEMENT OF WI -MN
163923
1/25/2011
23,480.83
WASTE MANAGEMENT OF WI -MN
163924
1/25/2011
1,020.00
WASTE MANAGEMENT - WINSTED
163925
1/25/2011
60.00
WELCOME NEIGHBOR
163926
1/25/2011
586.00
WINE MERCHANTS INC
163927
1/25/2011
41,340.93
WIRTZ BEVERAGE MINNESOTA
163928
1/25/2011
432.00
WORK CONNECTION, THE
163929
1/25/2011
779.38
XEROX CORP
163930
1/25/2011
796.42
ZEP MANUFACTURING CO
Grand Total
Payment Instrument Totals
Check Total
1,060,758.23
Total Paymen
1,060,758.23
COST OF MIX & SOFT DRINKS
COST OF SALES-WINE
RECEIVED NOT VOUCHERED
OPERATING SUPPLIES
REFUSE - HAULING
REFUSE - LANDFILL CHARGES
REFUSE - HAULING
ADVERTISING
COST OF SALES -WINE
COST OF MIX & SOFT DRINKS
OTHER CONTRACTUAL
COPY MACHINE
EQUIPMENT PARTS
ELECTRONIC FUNDS TRANSFERS
COUNCIL MEETING 1/25/2011
TAX FUND PAYABLETO AMOUNT
FUEL HATS MN DEPT OF REV $4,135.73
SALES TAX LIQUOR MN DEPT OF REV $54,729.00
USE TAX PRCE CIVIC ARENA MN DEPT OF REV $416.96
SALES & USE TAX WATER SEWER CREEKSII MN DEPT OF REV $11,174.00
rlS)
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 1/14/2011
Period Ending Date: 1/8/2011
$51,635.88 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,350.02
$37,273.01
$2,197.08
MN Department of Revenue
State Withholding Tax
Public Employee Retirement Association
Employee/Employer PERA/DCP Contributions
TASC
Employee Flex Spending Deductions
$60,134.95 TASC
Employee Deductions & Employee Contribution to
Health Savings Account
$400.00
$1,339.60
$2,420.00
$693.58
$166,444.12
MNDCP
Employee Contributions - Deferred Comp
ING
Employee Contributions - Deferred Comp
ICMA Retirement Trust
Employee Contributions - Deferred Comp
MN Child Support System
Employee Deductions
Total Electronic Funds Transfer
(0 L�)
r
City of Hutchinson
Public Works Department
Urban Forest Maintenance
Introduction
The City of Hutchinson (City) has identified that an urban forest is an integral part of the
City's infrastructure. Properly planned and managed, the urban forest provides
significant ecological, social and economic benefits, including: improved air and water
quality, reduced erosion and storm water runoff, conserved energy, improved health,
enhanced livability, traffic calming, reduced noise, an increased property values.
Maintenance of the urban forest helps to mitigate personal injury, property damage,
vegetation diseases and infestations, and provides for an aesthetically pleasing
community. The City will provide basic maintenance services for urban forest trees, in a
safe and cost effective manner, keeping in mind available, budget, personnel and
environmental limitations. The City will typically use both private contractors and City
employees to maintain the urban forest.
Priori
Urban Forest maintenance is classified as a Critical Service. Critical Services consist of
programs and services that are critical to maintaining essential services or are necessary
to support essential services. Operations necessary for essential services may delay
provision of critical services. This document applies to Ends Statements 5.1.6 and 5.1.7 as
they apply to Public Works operations.
gc9,—)
Application
This operating procedure applies only to City-owned forestry assets within the
boundaries of publicly owned land and/or rights -of -way. It does not apply to privately
owned trees, whether placed on private property or within the boundaries of rights -of-
way by general practice or permit, without specific permission from the City, or by
franchise.
Nuisance trees, branches and roots are those that adversely affect utilities, structures and
other properties and include anything which is injurious to health, is indecent, is
offensive to the senses, or is an obstruction to the free use of property, so as to interfere
with the comfortable enjoyment of life or property. In cases where there are questions
about the ownership of a tree, the property comers will be found and a line will be
surveyed. The property having the majority of the tree trunk lying within it shall be
considered the owner of the tree. Nuisance trees, branches and/or roots from trees
located on publicly owned land and/or rights -of -way will be maintained by the City.
This policy does not apply to tree debris such as leaves, acorns, fallen fruit, branches, sap
and other naturally occurring tree debris which may fall onto an adjacent property, unless
there is sensible damage to adjacent property.
From time to time, the City may provide available staff or resources to conduct general
inventories and/or inspections to determine the nature and general condition of the urban
forest. The City does not, however, have the resources to continuously know the
condition of all publicly owned trees. Instead, the City relies on public reports of
potentially hazardous or diseased trees. In any case, property owners are expected to
contact the City whenever there are obvious symptoms of a problem, including an
unseasonal lack of leaves, dead limb(s), visible decay, or a tree leaning dangerously to
the side.
In cases of potentially hazardous tree conditions occurring between two private
properties, related to trees that are not on publicly owned property, those cases will not be
managed by Public Works. Public Works may become involved in cases where privately
owned trees pose a hazard to public property.
Criteria for maintenance
Not every imperfection or defect is necessarily considered to be in need of maintenance.
Generally, those defects determined to pose a specific hazard to property, vehicles or
pedestrians, or dead and diseased trees, will be maintained first.
Tree pruning done by Public Works staff or contractors will generally be completed in
priority order as determined by the Public Works Manager, generally by geographic area
of the City. In some cases, pruning will be done at specific sites to address specific
issues of clearance and/or line -of -sight maintenance.
Tree planting and replacement will be conducted, generally by contractors, as resources
are available.
Methods of maintenance
General tree pruning will generally be done in accordance with the department's tree
pruning program. In certain cases, it may be necessary to deviate from the program to
address needs for maintaining larger trees. City crews assigned to general tree pruning
generally include three operators for safety reasons.
For site - specific pruning, e.g., to improve sight line and distance to an intersection or to
regulatory or warning signs, employees or contractors may employ small saws, ladders,
and/or pole saws to prune trees.
Pruning and other maintenance to address specific issues may be done at any time during
the year. The annual pruning program, however, will take into account recommendations
for pruning identified for the various tree species. For example,
Maintenance Priorities
Maintenance priorities are as follows:
1) Obstructions in public rights -of -way that pose an immediate threat to the safety
of vehicles or pedestrians.
2) Removal of hazardous, dead, diseased and/or infested trees.
3) Tree pruning for appropriate levels of clearance for vehicle and pedestrian
traffic or in established geographic areas identified by Public Works
4) Tree pruning to improve sight lines and distances to regulatory/warning signs.
5) Tree pruning to improve sight lines and distances at intersections.
6) Tree pruning to improve health of the tree and mitigate potential high -wind/
inclement weather damage.
7) Tree replacement
8) Boulevard tree planting, as identified in developers' agreements.
9) Energy tree planting, as identified in HUC program.
10) Other tree planting.
11) Christmas tree chipping.
K(_�)
When the City will maintain trees in rights -of -way
The Public Works Manager is the primary public contact regarding trees and requests for
service from the public are to be directed to that office. Because of limited resources,
maintenance of trees within public rights -of -way will generally be provided based upon
periodic inspections conducted as resources permit or as a result of requests for service
that are subsequently inspected by City staff prior to the maintenance being conducted.
Public Works department staff or contractors may be utilized for maintenance. Because
of staffing limitations, when specific professional arboricultural services are required, the
Public Works department intends to contract for these professional services.
Pruning:
Pruning of trees within the public rights -of -way may be done throughout the year using
contractors or City employees and equipment, but at least once per year a tree pruning
program will be identified to be conducted through contract maintenance, if resources
permit. Generally, the tree pruning program will take into account limitations on times of
the year that pruning is recommended for the various species involved. Trees will be
pruned in a systematic manner, generally by geographical location, for the following
reasons:
1) Clearance for travel: Trees will be pruned, whenever possible, in a manner that
allows at least 14 feet of clearance for vehicles on the travelled portion of the
street and clearance of at least 7 feet over pedestrian ways whenever possible,
considering overall balance and health of the tree.
2) Lines of sight maintenance: Trees will be pruned in a manner, to the extent
possible, to ensure that sight lines and sight distances are maintained at roadway
intersections. Trees will be pruned to provide adequate sight lines and sight
distances to certain regulatory and warning signs.
3) Health of the tree: Balanced pruning reduces the potential for limbs to break
away from trees during periods of high winds and/or inclement weather. Pruned
trees can generally withstand higher wind velocities and ice weight without
having branches break off and strike people or property, or obstruct roadways and
pedestrian ways.
Removal:
Trees will be removed from boulevards or other publicly -owned property when the tree
has been determined to be hazardous, either because the tree is dead, because of the poor
health of the tree, or because of evidence of disease or infestation. In some cases and
provided no significant hazard exists, trees requiring removal may be left in place until
several tree removals can be completed in an efficient manner.
4 �/
Diseased/Infested and Hazardous Trees
Plantings of trees will be done intentionally to diversify the urban forest in order to
reduce the potential impact of diseases, infestations and hazards.
Trees that are diseased, infested or have become hazardous may be declared a nuisance
by the City, and private property owners may be required to remove diseased, infested or
hazardous trees that are on their private property.
The City will not provide insecticide or chemical applications to mitigate the affect of
diseases or tree infestations, except in very limited, specific cases at publicly owned
facilities.
Upon notification of the nuisance, property owners have 20 days to correct the nuisance.
If the nuisance is not corrected, the City may order necessary work and bill the property
owner for the cost of the work, plus appropriate administrative fees. If the bill is not
paid, the costs will be certified to the County for collection with property taxes.
In the case of widespread diseases/infestations, as soon as the disease /infestation has been
determined by State authorities to be affecting abutting counties, the City may declare
trees affected by the disease /infestation as a nuisance after holding a public hearing.
After the public hearing, a resolution may be authorized to identify the City official(s)
who are authorized to order abatement of nuisances on private property.
Attempts will be made to use wood waste to its highest and best use, unless specific
restrictions are recommended State authorities. In any case, wood may be chipped and
hauled to sites authorized to receive diseased, infested wood waste.
Planting/Replacement:
Trees removed from the boulevard will generally be replaced within a two -year period if
necessary resources are available.
Trees will be planted on public right -of -way, as identified in developers' agreements.
Trees will be planted in specific areas identified by the Public Works Manager as part of
an overall urban forest plan.
Provided such a program continues, it is the City's intent to offer and coordinate the
planting of private energy trees on private property that are supplied under a program
sponsored by the Hutchinson Utilities Commission.
In cases where it is practicable, structural soils will be used in all planting pits,
continuous trenches, or other areas prepared for tree plantings.
0
In all cases of plantings, the goal will be to provide for biodiversity in the urban forest
and to avoid future maintenance costs associated with forest monocultures. Only tree
species identified by the City will be planted, with the majority of plantings consisting of
trees native to the Hutchinson area.
Conflicts with sidewalks /right -of -way structures
Root removal for the purpose of installing sidewalks and/or structures in the right -of -way
is subject to inspection. Roots within the first 7 inches of the surface may be removed to
accommodate the structure by severing the roots cleanly.
The minimum boulevard required for tree planting is 5 feet. Boulevards with less than 5
feet available behind the curb will not be planted.
In cases where conduits must be placed at or near tree roots, directional boring is
preferred, provided the installation can be controlled and be provided at a minimum depth
of 24 inches.
General customer service:
The Public Works department does not have the resources or expertise to serve as a
consultant to various potential stakeholders. Persons contacting the department for
general information or information specific to their particular forestry issues will be
referred to the University of Minnesota Extension Service or to local tree service
providers.
Weather Conditions
Maintenance can generally be done year -round, even in moderately adverse weather
conditions, but will not be conducted when weather conditions are unfavorable to the
health of trees, limit the ability to perform work effectively or safely, or when conditions
endanger personnel or equipment. Factors that may delay maintenance could include
cold temperatures, heavy winds, rain, snow, and icy conditions.
Availability of Employees & Contractors
City employees or contractors will generally conduct urban forest maintenance activities.
Certain conditions may reduce the availability of City employees or contractors. Some
conditions that could affect the availability of employees or contractors include snow
removal and ice control duties, emergency response duties or other assigned work of a
higher priority. Competitive quotations for contractor services will be solicited in
accordance with the City's purchasing policies. The availability of qualified contractors
may delay maintenance.
=6
Documentation
City employees will document maintenance performed under this policy. Records will
not generally identify specific, individual maintenance issues, but will typically indicate
general locations and general descriptions of maintenance activities. Response to certain
emergency situations may require specific documentation.
Warning signs or devices
If known defects are unable to be addressed in a timely manner, consideration will be
given to identify the defect using warning signs or devices. Factors that may preclude the
use of warning signs or device include the potential effectiveness of traffic control
devices, the location of the defect, traffic volume on the roadway or pedestrian way,
potential danger to traffic, general condition of the surrounding area, and whether the
warning signs or devices would remain effective after their installation.
An Economic Development Au t h ority
MEMORANDUM
Date: January 11, 2011
To: Honorable Mayor & City Council
From: Miles R. Seppelt
Economic Development 15ifector
RE: Resolution Authorizing Business Development Public Infrastructure Grant Application
I was notified on January 10'" that the Department of Employment and Economic Development (DEED) has
grants funds available in its Business Development Public Infrastructure Grant program.
After consulting with DEED, it looks as though we might be able to obtain some funding for the upcoming
reconstruction of Industrial Blvd. In addition, after consulting with our engineering staff, we may be able to
broaden the scope of the project a bit to include installation of city water & sanitary sewer lines on a 3.09
acre lot in the southwest corner of the city's new industrial park. (This lot did not get water & sewer services
at the time the industrial park was being built, because at the time we thought we were selling it to an
adjacent property owner.)
As a very preliminary cost estimate, we are looking at a total project cost of about $650,000.
If approved by DEED, the grant could potentially provide about 50% of the project costs: $325,000.
One of the requirements of the grant application is a City Council resolution indicating that the City will be the
legal sponsor of the project, giving permission to apply for the grant and enter into a grant agreement, and
committing to provide a local match for the grant.
A copy of the resolution is ATTACHED for your review.
If authorized by the City Council, my goal would be to submit the grant application to the state by the end of
January.
I will be in attendance at the January 25'" City Council meeting to make a short presentation and answer any
questions you may have.
In the meantime, if you have any questions or need additional information, please give me a call at 2344223
at any time.
Thank you for your time and consideration
Resolution # 13844
LOCAL GOVERNMENT RESOLUTION
BUSINESS DEVELOPMENT INFRASTRUCTURE APPLICATION
BE IT RESOLVED that the City of Hutchinson act as the legal sponsor for the project contained in the
Business Development Infrastructure Application to be submitted on January 28, 2011 and that Jeremy
Carter, City Administrator and Miles R. Seppelt, Economic Development Director, or their successors in
office, are hereby authorized to apply to the Department of Employment and Economic Development for
funding of this project on behalf of the City of Hutchinson.
BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for financial
assistance, and the institutional, managerial, and financial capability to ensure matching funds, adequate
construction, operation, maintenance and replacement of the proposed project for its design life.
BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or local
laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt
practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hutchinson
may enter into an agreement with the State of Minnesota for the above referenced project, and that it will
comply with all applicable laws and regulations as stated in all contract agreements.
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hutchinson
will commit at least $325,000 towards the local match requirement.
BE IT FURTHER RESOLVED that the City of Hutchinson will repay the grant if milestones are not
realized by the completion date identified in the Application.
The City of Hutchinson certifies that it will comply with all applicable laws, regulations, and rules of the
Business Development Infrastructure Application.
NOW, THEREFORE BE IT RESOLVED that Jeremy Carter, City Administrator and Miles R. Seppelt,
Economic Development Director, or their successors in office, are hereby authorized to execute such
agreements, and amendments thereto, as are necessary to implement the project on behalf of the
applicant.
I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson on
January 25, 2011.
ATTEST:
Jeremy Carter
City Administrator
Date
Steven W. Cook
Mayor
Date
Fl
Memorandum
TO: Mayor and City Council
FROM: Jeremy J. Carter, City Administrator
Marc A. Sebora, City Attorney
Brenda K. Ewing, Human Resources Director
RE: Part Time Human Resources Administration Technician Position
DATE: January 19, 2011
Currently, the City position classification table includes the 20 hour per week positions of Part
Time Human Resources Technician and Part Time Administrative Technician. With the recent
resignations of the incumbent employees in these positions, the opportunity arose to review
the staffing needs in the Administrative and Legal areas of the City.
The positions were reviewed, specifically the current duties assigned as well as those duties
that were foreseeable to be added. Additional duties include assisting with the City volunteer
initiative and the facilitation /processing of general liability claims reports and files. Upon
consideration of the positions, duties and budgeted funding for the positions, staff is
recommending the following:
Combine the previous, separate 20 -hour per week positions into one position, not to
exceed an annual average of 29 work hours per week.
Staff is confident that the single position can effectively address all of the required duties and
responsibilities of the position in the hours allotted. The administration and legal departments
work closely together, currently, and this arrangement fits into this cooperative relationship.
Duties in each position include those with a natural ebb and flow (licensing/rental registration/
elections /seasonal hiring processes /special events /etc.) and others that occur consistently.
The nature of the duties should be able to be balanced and addressed effectively by the single
position.
As both positions were budgeted for 20 hours per week, filling the single position with a
qualified individual should be, at minimum, a cost neutral venture or result in budget savings.
It is requested that the Council consider for approval the proposed position of Part Time Human
Resources Administrative Technician (description attached). Staff will be in attendance at the
January 25, 2011, Council meeting to address any questions.
Encl.
� b(�)
TITLE HUMAN RESOURCES ADMINISTRATIVE TECHNICIAN 2011
DEPARTMENT ADMINISTRATION / LEGAL
SUPERVISED BY HUMAN RESOURCES DIRECTOR
SUMMARY THIS IS GENERAL AND CLERICAL WORK WITH THE HUMAN
RESOURCES, ADMINISTRATION, LEGAL FUNCTIONS, AND THE CITY
EMPLOYEE SAFETY PROGRAM
DUTIES AND RESPONSIBILITIES
1. Human Resources
a. Provides clerical support to the Human Resources Director.
• Prepares correspondence and other documents as directed.
• Assists with the maintenance of employee personnel files and other human
resources related files.
• Assists with new hire orientations.
• Assists with Worker's Compensation Claims and setting up of files.
b. Recruitment Process
• Prepares position advertisements for review and approval. Contacts publications to
arrange for the publishing of help wanted advertisements. Posts openings as directed
to the Minnesota Job Bank. Contacts the Information Technology Department and
associations, including the League of Minnesota Cities, to arrange for City job
postings to be included on related websites.
• Prepares application packets, including the detailed position description, for
distribution to City departments and to outside applicants. Receives applications and
maintains applicant registers.
• Provides basic employment information to applicants, employees, and supervisors
regarding vacancies, application process, hiring process, etc.
• Creates and maintains the position files and application checklists for each open
position.
• Schedules applicant interviews as directed by the Human Resources Director.
Coordinates and confirms the scheduling with the interview panel. Prepares
interview packets.
• Prepares applicant/candidate correspondence as directed by the Human Resources
Director.
• Schedules required pre - employment physical and drug screens, I.T. training, as
directed, and prepares pre - employment correspondence.
2. Administration
a. Provides clerical support to the City Attorney and City Administrator as directed.
b. May assist with the bi- monthly City Council packets as prepared by the Executive
Assistant/ Paralegal.
c. Receives and processes City licensing, rental registrations, and passport applications.
d. Provides miscellaneous clerical support to Administration department employees
including typing, filing, copying, collating, mailing, faxing, etc. as assigned.
e. May serve as the recording secretary to the City Council, Charter Commission, and other
committees in the absence of the Executive Assistant/Paralegal.
Ib(11)
Human Resources Administrative Technician
2011
3. Legal
a. Completes legal department work as assigned, including but not limited to, typing legal
documents and forms, civil forms (deeds, affidavits, and easements), complaints,
resolutions, ordinances, contracts, agreements, and general correspondence,
transcribing correspondence from dictation, scheduling interviews, and maintaining legal
department records and schedules.
b. Provides the necessary documentation to the prosecutorial contract firm as directed.
4. Safety Committee
a. Serves as the recording secretary for the City /Hutchinson Utilities joint Employee Safety
Committee. Takes minutes, distributes to members and departments, and posts minutes
accordingly.
b. Prepares, distributes, and collects Safety training notices and sign -up forms. Compiles and
posts attendee listings.
c. Maintains the central Safety Program files located at City Center.
d. Provides miscellaneous clerical support to the Safety Program sub - committees and to the
Minnesota Municipal Utilities Association (MMUA) representative to Hutchinson.
5. Volunteer Initiative
a. Assists in the recruitment and scheduling of citizen volunteers.
b. Conducts orientation sessions for volunteers.
c. Maintains volunteer files.
General Duties
a. Assists in the coordination of employee events and activities.
b. Maintains confidentiality of employee and applicant information
c. Assists with the sorting and distribution of incoming mail.
d. Maintains all department employee boards with legal postings, and OSHA Logs.
e. Assists with the facilitation of general liability claims reporting and maintains claim files.
f. Assists the Executive Assistant/Paralegal with election related duties including the
absentee ballot process.
g. Maintains confidentiality of all sensitive legal, administrative and other information.
7. Performs related or required duties and special projects as required.
EQUIPMENT
Personal computer and software, printer, copier, scanner, calculator, fax machine, typewriter,
postage machine, and telephone. Related computer software includes Microsoft Office and
Peoplesoft Financial /Payroll software.
DESIRABLE QUALIFICATIONS
Two -year post- secondary degree in office /secretarial program. Minimum one year administrative
experience in a Human Resources /Administrative setting. Excellent customer service, telephone
and clerical skills. Ability to understand and carry out oral and written directions; be versatile, flexible,
friendly and cooperative. Working knowledge of word processing, spreadsheet, presentation and
database software. Attention to detail and the ability to schedule and complete work without direct
supervision. Ability to handle all administrative duties with total confidentiality and impartiality.
Ability to deal effectively and courteously with the public, office staff and administration.
Human Resources Administrative Technician
2011
WORKING CONDITIONS
City Center office conditions. Part time position averaging 25 -29 hours per week, generally
Monday through Friday, or as scheduled and determined by the Director. Possible evening hours
for special events or minute taking at public meetings.
Grade 2 position
Minimum Starting Pay Rate: $15.651 / hour
CITY OF HUTCHINSON
ADDENDUM TO JOB DESCRIPTIONS 1995
TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA)
FOR POSITIONS: Administrative, Clerical.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear.
The employee is occasionally required to walk and use hands to finger, handle, feel or operate
objects, tools or controls, and reach with hands and arms.
The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
The duties listed in job descriptions are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is
subject to change by the employer as the needs of the employer and requirements of the job change.
I b (10
RESOLUTION NO. 13845
RESOLUTION IN SUPPORT OF LOCAL GOVERNMENT AID
WHEREAS, in 1972, the Minnesota Legislature instituted a per capita property tax relief
system to enable Minnesota cities to provide basic level services, called local government aid
(LGA), which is distributed to Minnesota cities pursuant to a specific formula in an effort to
minimize local property tax disparities; and,
WHEREAS, the receipt of LGA allows Minnesota cities to provide services to city
residents without having to pass the entire costs of those services onto local property taxpayers;
and,
WHEREAS, LGA has been reduced or unallotted in 2008, 2009 and 2010 by the
Governor of Minnesota, often at disproportionate levels; and,
WHEREAS, LGA has been cut by over $1 billion since 2003 when inflation is included
and is currently 5% less than 2002; and,
WHEREAS, as a result of these LGA reductions, cities have been forced to lay -off staff,
reduce services to residents and businesses, deplete cash flow accounts, and raise local property
taxes; and
WHEREAS, cities understand that the State faces a $6.2 billion deficit; and
WHEREAS, cities understand that they need to be a part of the solution and are willing to
be part of the discussions to come to the best solution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA THAT LGA be preserved at the maximum level possible
based on currently certified levels and any reduction in LGA be done fairly, with city input, and
only as part of a comprehensive solution to the State budget.
Adopted by the City Council this 25 day of January, 2011.
Steven W. Cook
Mayor
ATTEST:
Jeremy J. Carter
City Administrator
� °(c,
r
Regular &lard'Meetmg W..ednesday, December 22, 2010 7:00 AM
Mintdes
1. CALL TO ORDER: Chairman Reeky Felling called tbtkmecting to oMO- Members Pres Bill
Am4t, LaVotme.Hansen, Ruth Kimball and.loel Kraft Staff presem:.Jean Ward and Judy Flemming
2. CONSIDERATION `OF M11ktM$ OF TIME REf3ULAR BOARD MI. TINO ON NOVEMBER T6,
2410
Chai mum Becky Felling bad a correction to 46, Park T ow e " Update. it should be:Pest Policy instead
1. FINANCIAL REPORTS
Joel KrafEmoved w appromthe
7725 to 776Z and the City Cent;
4. CONSIDEILATION of REsoLU noN #10-14 TO APPROVE 2611 ML RETIREMENT
5. PARKTOE>WERSMUPOATE3
a. Jean Wwd revlewg4 witty * BQ"d -tbe new stata.law:mguding;lat+a roa# feca. Jael Kroft movgo,
to approve Rtisohttion #10.15 to Approve lnoementatibn of New' LawRbgarding gate Rent;
Fees $ill Arrtdt seconded and the motion carried unanimously,
bi Bilt Arttdtmrtve'to apprttvg;ResClutlon #1016 to remove items frotti the Park`Tawets
Depreciation Report Ruth Kimbaltsewndedand the motion carried uamrimously"
o. Jean Ward review with the; Board that current report that shows Park Towers 2010 average
occupancy be.M9 Bill Arndt trove to approve the Occupancy, report.. Ruth Kimball seconded
and tbemotion tarried unanimously.,
d. Joel Kraft moved to approval the execution of the Housirig with. Stivice4Applit:ation of Park
Towers, LaVonne Hansen seconded and the motion carried unanimously.
6, 1115 LEWIS AVE FINAL BVDGE:T AND VALUE OAP CALCULATION
Bill Arndt moved to approve the final rebabilitation cost of M200AI for the 1116 Lewis Avenae
+L- ....aa :.v c it A z Agin vatiie aaei rrtrm the awarded NWA CRV Iimds..
7. 755 MILWAUKEE AVE UPDATE
Bill Arndt moved to approve the 755 M lwaukee Avenue update and the newly installed foundation;
anchor system. Ruth Kimball seconded and the motion carried unanimously.
11
December 22,:201QMinutes,
S. 925 STEVEN STREET SW UPDATE ON SUBMITTED PURCHASE AGREEMENT WITH
9. 400 LYNN ROAD UPDATE
Habig for Humanity is considering the purchase of 400 Lynn Road-at theirlanuary, 17* Bowd
M"flaw
10. 201 a
1. OTHER
FYI'
a F
w V90atirly UpGaw
w City Council . Housing Upc
• Hutr4inson Leadwartial*
• Stiff PlwWl*-Agea46
b, ConsideradonofRORecipier
Maufi9o*ftdliQMeprOJCCL
would watt the City Attorney
fum
for technical
ated.
With "high
s6lutim Itor
SA
That being no, other business,
LaVonne 94 Secretary/Treasurer
December 12; 2010 Mlr"es:
Pap2ofz
Rocord6d by lem %W4 14RA txeoutiva Dhvetor
CITY OF HUTCHINSON FINANCIAL REPORTS (DECEMBER 2010 AS OF 1118/2011)
DESCRIPTION:
TAXES
LICENSES
PERMITS
INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICES
FINES & FORFEITS
INTEREST ON INVESTMENTS
REIMBURSEMENTS
TRANSFERS
SURCHARGES
FUND BALANCE
TOTAL REVENUES
EXPENDITURES BY
DEPTARTMENT:
MAYOR & CITY COUNCIL
ADMINISTRATION
ELECTIONS
FINANCE DEPARTMENT
MOTOR VEHICLE
ASSESSING
LEGAL
PLANNING
INFORMATION SERVICES
POLICE DEPARTMENT
EMERGENCY MANAGEMENT
SAFETY COMMITTEE
FIRE DEPARTMENT
PROTECTIVE SERVICES
ENGINEERING
STREETS & ALLEYS
CITY HALL BUILDING
PARK/REC ADMINISTRATION
RECREATION
SENIOR CITIZEN CENTER
CIVIC ARENA
PARK DEPARTMENT
RECREATION BLDG & POLL
EVENT CENTER
EVERGREEN BUILDING
LIBRARY
CEMETERY
AIRPORT
UNALLOCATED GENERAL EXP
TOTAL EXPENDITURES
2009
2010
2010
2010
2010
DECEMBER
DECEMBER
MONTH OF
DECEMBER
ADOPTED
BALANCE
PERCENT
YTD
DECEMBER
YTD
BUDGET
REMAINING
USED
3,883,723.41
2,025,425.83
4,099,353.44
4,404,300.00
304,946.56
93%
51,280.75
1,075.00
58,726.04
58,281.00
(445.04)
101%
245,206.69
6,593.38
255,899.72
297,596.00
41,696.28
86%
2,823,277.45
994,027.94
2,331,988.64
2,164,243.00
(167,745.64)
108 0 /0
1,875,489.94
454,189.89
1,686,191.69
1,767,647.00
81,455.31
95%
43,788.60
4,516.79
39,366.82
45,000.00
5,633.18
87%
16,615.45
-
13,135.11
70,000.00
56,864.89
19%
438,012.34
91,167.65
459,496.09
419,850.00
(39,646.09)
109%
2,137,158.55
849,000.51
2,024,369.64
1,901,083.00
(123,286.64)
1D6%
388.82
(3,537.89)
347.98
1,000.00
652.02
35%
-
-
-
10,000.00
10,000.00
0%
$ 11,514,942.00 $ 4,422,469.10 $ 10,968,875.17 $ 11,139,000.00 $ 170,124.83 98 "/e
2009
2010
2010
2010
2010
DECEMBER
DECEMBER
MONTH OF
DECEMBER
ADOPTED
BALANCE
PERCENT
YTD
DECEMBER
YTD
BUDGET
REMAINING
USED
45,983.59
5,773.76
43,084.85
56,310.00
13,225.15
77%
371,777.93
35,729.43
390,581.00
408,020.00
17,439.00
96%
554.10
326.52
15,111.79
14,000.00
(1,111.79)
108%
572,821.41
39,645.20
473,732.11
512,296.00
38,563.89
92%
256,528.28
17,100.27
262,832.91
234,028.00
(28,804.91)
112%
57,940.00
-
60,911.00
61,911.00
1,000.00
98%
196,466.45
22,393.67
211,180.24
230,363.00
19,182.76
92%
122,631.85
12,936.69
125,860.40
152,746.00
26,885.60
82%
285,938.28
19,753.12
298,627.41
283,083.00
(15,544.41)
105%
2,944,638.28
252,814.47
2,899,202.14
3,060,716.00
161,513.86
95%
8,093.48
107.82
16,194.14
18,000.00
1,805.86
90%
11,957.96
239.47
12,311.46
13,450.00
1,138.54
92%
430,088.21
18,667.29
435,475.58
437,194.00
1,718.42
100%
241,918.68
13,444.60
219,170.63
268,773.00
49,602.37
82%
485,767.19
11,185.62
404,633.00
462,781.00
58,146.00
87%
1,484,161.02
134,297.32
1,347,065.99
1,416,898.00
69,832.01
95%
118,188.61
9,012.30
119,510.61
143,532.00
24,021.39
83%
201,544.17
13,444.26
209,132.87
211,466.00
2,333.13
99%
234,273.39
8,604.14
229,340.60
219,566.00
(9,774.60)
104%
61,956.11
4,862.21
74,536.28
81,783.00
7,246.72
91%
333,549.87
46,121.82
334,398.07
326,489.00
(7,909.07)
102%
835,411.79
50,169.41
675,790.88
728,460.00
52,669.12
93%
149,304.16
11,714.01
135,999.00
141,716.00
5,717.00
96%
254,047.39
16,083.86
206,697.67
231,903.00
25,205.33
89%
11,675.32
1,764.09
16,305.73
14,050.00
(2,255.73)
116%
179,958.55
2,373.94
180,832.05
189,454.00
8,621.95
95%
156,973.04
10,542.26
123,161.24
134,541.00
11,379.76
92%
91,268.51
323.54
133,490.53
109,528.00
(23,962.53)
122%
764,888.34
130,155.26
808,732.41
975,943.00
167,210.59
83%
$ 10,910,306.96
$ 889,586.35
$ 10,463,902.69
$ 11,139,000.00 $
675,097.41
94%
$ 10,910,305.96 $ 889,586.35 $ 10,463,902.59 S 11,139,000.00 E 676,097.41 94%
11 C -6D
2009
2010
2010
2010
2010
DECEMBER
EXPENDITURES BY
DECEMBER
MONTH OF
DECEMBER
ADOPTED
BALANCE
PERCENT
FUNCTION OF GOVERNMENT:
YTD
DECEMBER
YTD
BUDGET
REMAINING
USED
GENERAL GOVERNMENT
2,028,830.50
167,102.92
2,001,432.32
2,096,289.00
94,856.68
95%
PUBLIC SAFETY
3,636,696.61
296,45927
3,582,353.95
3,798,133.00
215,779.05
94%
STREETS & ALLEYS
1,969,928.21
143,309.62
1,751,698.99
1,879,679.00
127,980.01
93%
PARKS & RECREATION
2,261,720.75
141,693.48
2,063,033.15
2,144,887.00
81,853.85
96%
MISCELLANEOUS
1,013,129.89_
141,021.06
1,065,384.18
1,220,012.00
154,627.82
87%
$ 10,910,305.96 $ 889,586.35 $ 10,463,902.59 S 11,139,000.00 E 676,097.41 94%
11 C -6D
CITY OF HUTCHINSON FINANCIAL REPORTS (DECEMBER 2010 AS OF 1/18/2011)
INVESTMENT REPORT
December 31, 2010
$ 9,644,000.00
1)(C-)
Date
Date
Interest
of
of
Institution
Description
Rate
Purchase
Maturity
Amount
Smith Barney
CD's
2.75°/x- 3.15%
512012009
5/2912012
350,000.00
Smith Barney
FHLB
2.000%
4/22/2010
4/15/2015
500,000.00
Smith Barney
CD's
3.3 % -3.4%
6/10/2009
6/10/2013
300,000.00
Smith Barney
CD's
2.450%
7/22/2009
7/2312012
500,000.00
Smith Barney
CD's
1.400%
1/27/2010
1/27/2012
248,000.00
Smith Barney
CD's
1.400%
1/22/2010
1/23/2012
496,000.00
Edward Jones
FHLB
1.500%
3/26/2008
3/26/2012
500,000.00
Wells Fargo
FHLM - Step
2.500%
3/24/2010
11/19/2018
1,000,000.00
Wells Fargo
FHLM - Step
2.000%
7/27/2010
7/27/2018
500,000.00
Wells Fargo
FNMA - Step
2.000%
6/29/2010
7/12/2019
1,000,000.00
Wells Fargo
FNMA - Step
2.500%
9/24/2010
9129/2020
1,000,000.00
Wells Fargo
FHLB - Step
2.125%
10/28/2010
10/2812020
1,250,000.00
Wells Fargo
FHLB - Step
3.000%
12/30/2010
12131/2020
500,000.00
UBS Financial
SLG
5.300%
11/24/2010
1/1/2014
500,000.00
UBS Financial
FHLB - Step
2.000%
3/23/2010
3/23/2016
500,000.00
UBS Financial
FHLB - Step
1.100%
11/17/2010
8125/2015
500,000.00
$ 9,644,000.00
1)(C-)