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cp01-10-1984 cHUTCHINSON CITY CALENDAR i WEEK OF January 8 'T O January 14 i 1984 ` WEDNESDAY -11- SUNDAY THURSDAY -12- 8 :00 P.M. - Airport Zoning Board - Continued Hearing at City Hall MONDAY FRIDAY -13- TUESDAY -10- 7:30 P.M. - City Council Meet - img at City Hall SATURDAY -14- 0 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 10, 1984 J1. Call to Order - 7:30 P.M. f1. Invocation - Reverend Manley Swarthout - Wesleyan Church ✓3. Consideration of Minutes - Bid Opening of December 27, 1983 and Regular Meeting of December 27, 1983 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. P) Assessment Rolls No. 178 - 185 Action - Motion to close hearing - Motion to reject - Motion to approve assessment rolls - Motion to waive readings and adopt Resolutions Ab) Assessment Roll No. 186 - Project 83 -10 Action - Motion to close hearing - Motion to reject - Motion to approve assessment rolls - Motion to waive readings and adopt Resolutions '(c) Improvement Project 84 -04 Action - Motion to close hearing - Motion to reject - Motion to approve project and waive reading and adopt Resolution 5. Communications, Requests and Petitions ✓(a) Presentation by George Quast Regarding Airport Zoning Action - 6. Resolutions and Ordinances ✓(a) Resolution No. 7625 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt J(b) Resolution No. 7626 - Resolution of Appreciation - James G. DeMeyer Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA JANUARY 10, 1984 ./(c) Resolution No. 7627 - Resolution of Appreciation - Theodore Beatty Action - Motion to reject - Motion to waive reading and adopt v/ (d) Resolution No. 7628 - Resolution of Appreciation - Kenneth Gruenhagen Action - Motion to reject - Motion to waive reading and adopt ,/(e) Resolution No. 7629 - Accepting $62,500 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions „/(a) Building Official's Monthly Report - December 1983 Action - Order by Mayor received for filing Ab) Minutes of Nursing Home Board dated November 17, 1983 Action - Order by Mayor received for filing 8. Unfinished Business �(a) Consideration of Request for Conditional Use Permit Submitted by Dick and Jim McClure with favorable recommendation of Planning Commission with Contingencies (DEFERRED DECEMBER 27, 1983) Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution �(b) Presentation by City Administrator of Survey for Street Maintenance (DEFERRED DECEMBER 13, 1983) Action - Ac) Consideration of Tract of Land Sale By Crow River Country Club (DEFERRED DECEMBER 27, 1983) Action - Motion to reject - Motion to approve sale and access i J(d) Consideration of Ordering Specifications for Demolition of Plowman Building Site Action - Motion to reject - Motion to order specifications and waive reading and adopt Resolution -2- ik 0 COUNCIL AGENDA JANUARY 10, 1984 ,/(e) Consideration of Watermain Improvement Report Action - 9. New Business ✓(a) Consideration of Request By Milt Brinkman for Variance of Business at 114 Main Street South Action - v(b) Consideration of Refund On Unused Portion of Intoxicating Liquor License for Scalawags Action - Motion to reject - Motion to approve and issue refund J(c) Consideration of Grouping Routine Council Items for Joint Approval Action - Motion to reject - Motion to adopt policy ,/(d) Consideration of Approval of 1984 Conferences, Schools and Seminars Action - Motion to reject - Motion to approve ,'(e) Consideration of Lipke Addition, Assessment Roll No. 190, for Deferred Assessment Action - Motion to reject - Motion to order preparation of Assessment Roll and set hearing for February 14, 1984 at 8:00 P.M. - Motion to waive reading and adopt Resolution(s) j/(f) Consideration of Improving One Block of Franklin Street Action - Motion to reject - Motion to approve improvement and order report - Motion to waive reading and adopt Resolution 10. Miscellaneous ,(a) Communications from City Administrator 11. Claims Appropriations and Contract Payments /(a) Verified Claims V Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- r 0 MINUTES BID OPENING TUESDAY, DECEMBER 27, 1983 The bid opening was called to order by City Administrator Plotz at 2:00 P.M. The following were present: City Administrator Gary D. Plotz and Administra- tive Secretary Marilyn Swanson. The reading of Publication No. 3187, Advertisement for Bids, Project 84 -03, was dispensed with. The following bids were received and opened: Buffalo Bituminous Buffalo, MN $18,442.50 Wm. Mueller 6 Sons Inc. Hamburg, MN 19,575.50 The bids were referred to the Engineering Department for review and a recommen- dation. There being no further business, the bid opening adjourned at 2:05 P.M. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 27, 1983 1. The meeting was called to order. by Mayor DeMeyer at 7:30 P.M., with the follow- ing present: Alderman Mike Carls, Alderman Kenneth Gruenhagen, Alderman Ted Beatty and Mayor James G. DeMeyer. Absent: Alderman John Mlinar. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City At- torney James Schaefer. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the bid opening of December 12, 1983 were approved as presented and the minutes of the regular meeting of December 13, 1983 were approved as amended upon motion by Alderman Beatty, seconded by Alderman Carls and carried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT 83 -10 Mayor DeMeyer called the hearing to order. Director of Engineering Priebe reported that project 83 -10 pertained to construction of a watermain in the alley to provide service for sprinkler systems and hookup to the Meyer property. The estimated cost of the improvement was $8,370, to be assessed on a per foot basis. The assessment would be deferred on the property not asking for service at this time. It was further reported that Juul Con- tracting had submitted to the City a change order in the amount of $5,725 to extend the watermain sprinkler service. It was the City Engineer's recommendation that the work be done after April 15, 1984 to reduce the cost of the project. Attorney Roger Gilmer stated it was his understanding that the City would not issue a certificate of occupancy to his client Lorraine Meyer until such time as the sprinkler system was installed in the building. His client objected to the procedure and unreasonable cost forced upon her to comply with the law. City Attorney Schaefer pointed out thatthe construction date created a problem since it affected the time of occupancy. He informed the Council that the Masons and Mrs. Meyer had increased their insurance coverage to $1 million, with the City named as co- insured. Also, the property owner was agreeable to execute a hold harmless agreement with the City. oS COUNCIL MINUTES DECEMBER 27, 1983 Following discussion, Alderman Beatty moved to continue the hearing on March 13, 1984 at 8:00 P.M. Motion seconded by Alderman Carls. Upon roll call, Aldermen Gruenhagen, Beatty and Carls and Mayor DeMeyer voted nay, and the motion failed. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to close the hearing at 8:30 P.M. Motion approved unanimously. The motion was made by Alderman Beatty to approve preparation of assessment roll No. 186 for project 83 -10 and to waive reading and adopt Resolution No. 7605. Alderman Carls seconded the motion, and it unanimously carried. Alderman Gruenhagen made the motion to hold a public hearing on January 10, 1984,at 8:00 P.M. regarding the proposed assessment cost and to waive reading and adopt Resolution No. 7606. Motion seconded by Alderman Beatty and carried unanimously. It was moved by Alderman Beatty that the Building Official grant a tempor- ary certificate of occupancy for that portion of the building involving the Masons until such time as construction work can be done and that the insurance policy carried by the Masons and Lorraine Meyer on the building name the City as co- insured and that a hold harmless agreement be drafted in favor of the City. Alderman Gruenhagen seconded the motion, and it unanimously carried. (b) IMPROVEMENT PROJECT 84 -01, HILLTOP ADDITION City Engineer Priebe reported that a hearing date on project 84 -01, Part II, had been fixed for tonight's meeting. The proposed improvement on Hilltop Lane and Connecticut Street in Hilltop Addition called for con- struction of gravel base, bituminous surfacing and appurtenances at an estimated cost of $26,000. Judy Kopesky, 430 Shady Ridge Road, objected to the assessment of $700. She stated that three years ago she received a bill of assessment costs. Her property in Hilltop Addition was sold in May, with a June closing, and the assessment search did not indicate an upcoming assessment. She wondered who was responsible to pay the bill. Richard Bausch, 420 Shady Ridge Road, commented he had no knowledge of a pending assessment. He felt it should have been brought to his atten- tion when the assessment search was done on the property. Pat Mikulecky, 385 Connecticut, stated his property was located in the subdivision under discussion. When he purchased his lot about five years ago, he was given a copy of the subdivision agreement by the developer. The City recently prepared an assessment search on his property, and it showed a proposed project for surfacing. He inquired as to what options • -2 • COUNCIL MINUTES DECEMBER 27, 1983 the Council had at this point to proceed for the balance of the project and keep in compliance with the subdivision agreement. Discussion was given to subdivision agreements, and the City Attorney reported he would check with the County to determine if all known sub- division agreements had been recorded. If not, they would be recorded. The motion was made by Alderman Gruenhagen to close the hearing. Alder- man Beatty seconded the motion, and it was approved unanimously. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to order the improvement and the preparation of plans and specifications for project 84 -01 and to waive reading and adopt Resolution No. 7611. The motion car- ried, with the Chair abstaining from voting. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR DIRECTOR OF ENGINEERING TO ATTEND CITY ENGINEERS ASSOCIATION CONFERENCE JANUARY 18 -20, 1984 Following discussion, Alderman Carls moved to approve the request. Motion seconded by Alderman Beatty and carried unanimously. (b) REPORT BY CITY ATTORNEY REGARDING PROCEDURAL AND COMPLIANCE AUDIT City Attorney Schaefer reported he had received a phone call today from Thomas Gilbertson of the State Auditor's office. The auditor's office had reviewed Mr. Schaefer's letter and felt they were prepared to give an esti- mate of the costs for a procedural and compliance audit. The estimated cost was $8,400, which included approximately four weeks of research and one week of on -site work. A follow -up letter would be forthcoming. Mayor DeMeyer requested action from the Council members regarding the State audit. It was the recommendation of the City Attorney to table the item until the next meeting inasmuch as three of the Council members pres- ent were "lame ducks." It was the consensus of the Council to wait for a response from the Auditor's office, and no action was taken. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 23/83 - AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS: LOT 10, BLOCK 13, SOUTH HALF OF THE CITY OF HUTCHINSON Mayor DeMeyer stated that the language in the proposed ordinance related to action already taken and was, therefore, improper. -3- COUNCIL MINUTES DECEMBER 27, 1983 Alderman Beatty made the motion to waive the second reading and adopt Ordinance No. 678. Motion seconded by Alderman Gruenhagen and carried, with Aldermen Gruenhagen, Beatty and Carls voting aye and Mayor DeMeyer voting nay. (b) RESOLUTION NO. 7599 - RESOLUTION CLEARING AND CLOSING OFF STREET PARKING FUND AND TRANSFERRING BALANCE TO THE GENERAL FUND Finance Director Merrill reported that the City's auditing firm had recom- mended closing the off street parking fund after it was no longer needed, with the balance to be transferred to the general fund. However, the bal- ance could also be transferred to the 1981 parking fund. After discussion, it was the consensus of the Council members that the balance should be transferred to the 1981 parking bond fund. Alderman Beatty moved to approve the transfer of funds to the 1981 park ing bond fund and to waive reading and adopt Resolution No. 7599. Motion seconded by Alderman Carls and carried, with the Chair abstaining from voting. (c) RESOLUTION NO. 7600 - RESOLUTION CLEARING AND CLOSING THE SPECIAL ASSESSMENT BOND FUNDS OF 1971 AND 1972 AND TRANSFERRING ANY BALANCE TO THE SPECIAL ASSESSMENT BOND FUND OF 1976 It was reported that these are old bond issues that are being finaled out. Following discussion, the motion was made by Alderman Carls, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7600. Motion approved unanimously. (d) RESOLUTION NO. 7602 - RESOLUTION ADOPTING THE 1983 FEDERAL REVENUE SHARING BUDGET After discussion, the motion was made by Alderman Beatty, seconded by Ald- erman Gruenhagen, to waive reading and adopt Resolution No. 7602. Motion unanimously carried. (e) RESOLUTION NO. 7603 - TRANSFERRING INTEREST EARNED FROM WATER /SEWER FUND TO GENERAL FUND Finance Director Merrill explained the procedure for transfer of interest earned from the water /sewer fund to the general fund. Following discussion, it was moved by Alderman Beatty to waive reading and adopt Resolution No. 7603. Motion seconded by Alderman Gruenhagen and failed with Aldermen Gruenhagen and Beatty voting aye and Alderman Carls and Mayor DeMeyer voting nay. -4 0 COUNCIL MINUTES DECEMBER 27, 1983 Alderman Carls made the motion to waive reading and adopt Resolution No. 7603 as amended to approve the transfer of the interest earned from the water /sewer fund to the general fund, contingent upon the deficit in the general fund and transfer only for the amount of the deficit. Alderman Beatty seconded the motion, and it carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT — NOVEMBER 1983 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PLANNING COMMISSION DATED NOVEMBER 15, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF SENIOR ADVISORY BOARD DATED AUGUST 24, 1983 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SNOW REMOVAL OF PARKING LOT ON NORTHEAST CORNER OF SECOND AVENUE AND GLEN STREET (DEFERRED DECEMBER 13, 1983) City Attorney Schaefer reported that the City Council minutes dated Novem- ber 25, 1980 reflected that the property in question had been rezoned to C -3 to be utilized as a public parking lot, with the owner's permission. Although the City had ceased to maintain private parking lots, it still maintained this particular lot for municipal parking. Attorney Schaefer stated that no charge was involved for use of the lot, but he recommended a written agreement between the City and property owner for use of the property as a public parking lot, with a lease of $1.00 per year. Mr. Pat Mikulecky remarked that in 1980 or 1981 the parking lot was prob- ably needed. However, the City now has a large off - street parking pro- gram with adequate parking space downtown. If the elementary school had need for the parking lot, they could enter into an agreement with the owner. He felt the City should discontinue using the property. Following discussion, Alderman Gruenhagen moved to defer this item to the next Council meeting. Motion seconded by Alderman Beatty. Upon roll call, Aldermen Gruenhagen and Beatty voted aye and Alderman Carls and Mayor De- Meyer voted nay. The motion failed. -5- COUNCIL MINUTES DECEMBER 27, 1983 Alderman Carla moved that the City Attorney be authorized to obtain a $1.00 a year lease from the property owner. Alderman Beatty seconded the motion. Alderman Carls amended his motion to include the City main- tain the public parking lot by snow removal and grading once a year. Alderman Beatty seconded the amendment, and the amended motion carried unanimously. The motion carried with Aldermen Gruenhagen, Beatty and Carla voting aye and Mayor DeMeyer voting nay. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS No one was present to request an extension of the payment period. Upon- motion by Alderman Beatty, seconded by Alderman Gruenhagen, it was moved to authorize discontinuation of service at 12:00 noon on January 3, 1984 unless otherwise stated. Motion unanimously approved. (b) UPDATE ON OUT -OF -TOWN BUS SERVICE TO HUTCHINSON Following a review of Hutchinson bus service by Transit Coordinator Hazel Sitz, an up -date report was presented by Mr. Scott Lovaasen from the Jef- ferson Lines. Future plans are that the Linder Bus Company of Hutchinson will make a daily run by van between Hutchinson and the Brownton bus depot to transport passengers and freight. The van will depart from the Hutch - mobile office, which has served as a bus depot. It was also reported that consideration was being made to move the shuttle service to Glencoe to con- nect with other bus routes on Highway 19. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DICK AND JIM MCCLURE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCIES City Administrator Plotz commented that Dick and Jim McClure had requested a conditional use permit to construct a 45 -unit building (PUD) on property located on South Grade Road and owned by the First Bank of Minnesota. At the time the bank was built, contingencies were placed on the adjacent property. Several of the neighborhood residents had objected to the pro- posed plan. It was the recommendation of the Planning Commission to grant the conditional use permit subject to several contingencies. The question was raised as to the Council's intent in zoning the property R -2. All the Aldermen present concurred that it was their understanding the zoning would be for single family housing. Mr. Wade Padrnos, 955 Keith Street, stated thatwhen he purchased his prop- erty it was with the understanding there would be no large units across the street. He was not in agreement with the proposed plan and felt the building would not be compatible with the area. Also, he had a concern about the anticipated parking problem and felt it should be addressed. • -6- • COUNCIL MINUTES DECEMBER 27, 1983 Linda Willmsen, 935 Steven Street, commented that she thought it was a worthwhile project, but she did not want low income housing in the area. Her main concern was parking, and she requested an increase in the number of parking spaces required per unit. Developer Jim McClure remarked that the architect had designed three simi- lar projects, and he felt the parking space was adequate for the project. The proposed plan allowed for 1.25 parking spaces per dwelling unit. After extensive discussion, Alderman Beatty moved to defer the item to the next Council meeting. Alderman Gruenhagen seconded the motion, and it car- ried unanimously. (d) CONSIDERATION OF ESTABLISHING MEETING DATE AND TIME FOR SPECIAL ORGANIZA- TIONAL MEETING IN 1984 City Administrator Plotz reported that the City Charter requires a special organizational meeting of the Council on the first business day of the year following an election year. It was the consensus of the 1984 Council members to hold a special meeting on January 3, 1984 at 7:00 P.M. (e) CONSIDERATION OF APPLICATIONS FOR CIGARETTE LICENSES FOR 1984 It was moved by Alderman Carls, seconded by Alderman Gruenhagen, to approve the applications and issue cigarette licenses. Motion carried, with Alder - man Beatty abstaining from voting. (f) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY ELKS LODGE Alderman Carls stated that based on the recommendation of the Police Chief, he moved to approve the bingo license. Motion seconded by Alderman,Beatty and approved unanimously. (g) CONSIDERATION OF APPLICATIONS FOR GAMBLING DEVICES LICENSE: 1. ELKS LODGE 4. AMERICAN LEGION POST 96 2. SONS OF AMERICAN LEGION 5. V.F.W. POST 906 3. AMERICAN LEGION AUXILIARY POST 96 The motion was made by Alderman Beatty, seconded by Alderman Gruenhagen, to approve the applications and issue licenses. Motion unanimously car- ried. (h) CONSIDERATION OF VARIANCE REQUEST REFERRED BY MCLEOD COUNTY BOARD OF ADJUSTMENT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -7- COUNCIL MINUTES DECEMBER 27, 1983 City Engineer Priebe reported the property being considered for a variance was within the two-mile radius of the City. Mr. Orion Lokensgard was re- questing a variance to allow the reduction of the required sideyard set- back of 30' to 15' from the property line for construction of a 30' x 70' storage shed. It was the recommendation of the Planning Commission to ap- prove the variance. It was moved by Alderman Carls, seconded by Alderman Beatty, to approve the variance. Motion approved unanimously. (i) CONSIDERATION OF RETIREMENT POLICY Personnel Coordinator Hazel Sitz reported that one City employee had re- quested a change in the retirement policy which would allow accumulation of compensatory time of not more than 120 hours of banked comp. time in the year prior to retirement. After discussion, the motion was made by Alderman Gruenhagen to make no changes in the personnel policy. Motion seconded by the Chair and failed, with Alderman Gruenhagen and Mayor DeMeyer voting aye and Aldermen Beatty and Carls voting nay. Alderman Carls moved to approve option 2 and allow a change in the retire- ment policy. Motion seconded by Alderman Beatty and unanimously carried. (j) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT: 1. RON HANSEN 2. FLORIAN THODE - HUTCH LANDSCAPING 3. EDWIN KARG Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen, to approve the applications and issue permits. Motion ap- proved unanimously. (k) REVIEW OF 1984 WATER/SEWER FUND AND LIQUOR STORE FUND BUDGETS Finance Director Merrill made a presentation of statements of income for the water /sewer and liquor store funds and the 1984 budget. After discussion, the motion was made by Alderman Beatty to approve and adopt the 1984 water /sewer and liquor store fund budgets. Motion seconded by Alderman Gruenhagen and carried, with Aldermen Gruenhagen, Beatty and Carls voting aye and Mayor DeMeyer voting nay. (1) CONSIDERATION OF CHANGE ORDER FOR WATER TREATMENT PLANT Mr. Chuck Barger from RCM reported on change order #4 for the water treat- went plant. He stated three areas were involved, and the City could -8- • 0 0 COUNCIL MINUTES DECEMBER 27, 1983 either reduce the scope of the project or limit certain portions of the project to keep the costs in line. Mr. Barger pointed out that there was a problem with condensation forming on the two walls of the tank and a need to control the moisture. He then presented change order #4 address- ing a solution to install styrofoam insulation and panel. The existing four inch block would need to be removed. The estimated price for change order #4 was $10,580, with RCM issuing a credit for 10 -11% of the cost. Following discussion, Alderman Gruenhagen moved to approve change order A. Alderman Beatty seconded the motion, and it unanimously carried. (m) CONSIDERATION OF TRACT OF LAND SALE BY CROW RIVER COUNTRY CLUB Mr. Kevin Froemming stated he was interested in purchasing a tract of land from the Crow River Country Club. However, the lot is landlocked, and he would need an easement from the City to allow access across the City water tower lot. Mr. Froemming commented that he would be respon- sible for the cost of putting in an access road and maintaining it. Mr. Bill Helland pointed out that he owns the adjoining land. An agree- ment was made that there would be no interference to the golf course. He has control of the access road into the Country Club. He expressed con- cern about the expansion of development. Mr. Neal Braun stated that when Mr. Helland develops the other end of his property, the existing road into the Country Club will be relocated and the gravel road removed. After lengthy discussion, Alderman Beatty moved to grant Mr. Froemming access through the City water tower lot to the lot in question and the City Attorney be authorized to draw up the necessary documents to facili- tate granting an easement. Motion failed for lack of a second. It was the consensus of the Council that additional information should be obtained prior to reaching a decision. RECESS: Alderman Carls moved to recess for five minutes at 11:04 P.M. Motion seconded by Alderman Gruenhagen and unanimously carried. (n) CONSIDERATION OF WATER RESERVOIR Mr. Chuck Barger of RCM reported he had prepared a preliminary study of the water storage reservoir at the water treatment plant. A crack in the con- crete was observed around the perimeter of the tank. The estimateicost for repair work was $35,000, with the work to be done in the spring. Alderman Gruenhagen made the motion to approve the report and authorize RCM to do testing and prepare plans and specifications. Motion seconded by Alderman Beatty and approved unanimously. COUNCIL MINUTES DECEMBER 27, 1983 (o) CONSIDERATION OF 1984 OFFICERS FOR HUTCHINSON FIRE DEPARTMENT The motion was made by Alderman Beatty, seconded by Alderman Carls, to approve the fire department officers for 1984. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that a Directors meeting was held this month, at which time they were instructed to meet with departmental em- ployees to discuss salary adjustment. A second meeting will be held in January. Mr. Plotz commented that Donna Bauer had resigned as a police dispatcher, and her last day would be December 30. Therefore, a resolution of appre- ciation would be in order. It was the consensus of the Council to adopt a resolution of appreciation for Donna Bauer. (b) COMMUNICATIONS FROM CITY FORESTER Forester Mark Schnobrich requested approval of the purchase for 1984 boul- evard plantings in the amount of $3,732.50. The motion was made by Alderman Beatty, seconded by Alderman Carls, to ap- prove the purchase. Motion approved unanimously. (c) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe reported that bids were received this afternoon for project No. 84 -03. He then requested the Council to authorize preparation of the assessment for Assessment Rolls No. 191 and No. 192 and to set a public hearing for January 24, 1984 at 8:00 P.M. The motion was made by Alderman Carls, seconded by Alderman Beatty, to order preparation of the assessment for Rolls No. 191 and No. 192 and to waive reading and adopt Resolutions No. 7607 and No. 7608. Motion car- ried unanimously. It was moved by Alderman Carls to set a hearing on assessment rolls No. 191 and 192 for January 24, 1984 at 8:00 P.M. and to waive readings and adopt Resolutions No. 7609 and 7610. Motion seconded by Alderman Beatty and approved unanimously. (d) COMMUNICATIONS FROM CITY ATTORNEY -10- 0 • 0 COUNCIL MINUTES DECEMBER 27, 1983 0 City Attorney Schaefer reported on the West River Park project and re- quested Council authorization for relocation payment to Eldon Barkheim, 515 First Avenue Southeast, in the amount of $15,000 relocation expense and $500 moving expense, contingent upon the purchase of proposed property by December 31, 1983. A new application would be required after that date. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to ap- prove the relocation benefits, with the contingency. Motion carried, with the Chair abstaining from voting. Attorney Schaefer reviewed a letter received from the Attorney General's office regarding the public library. It was the Attorney General's deter- mination that the public library could be expanded at its present location. (e) COMMUNICATIONS FROM ALDERMAN TED BEATTY Alderman Beatty stated it had been his honor and pleasure to serve the City of Hutchinson for the past four years. (f) COMMUNICATIONS FROM MAYOR DEMEYER Mayor DeMeyer thanked the citizens for giving him the opportunity of serv- ing the City. He felt he had done his best to bring about the concerns in the past, although some had not been resolved. In closing, the Mayor thanked everyone for their contribution on the Council. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon motion by Alderman Carls, seconded by Alderman Beatty and carried, with Mayor DeMeyer abstaining from voting. 12. ADJOURNMENT The meeting adjourned at 12:32 P.M. upon motion by Alderman Beatty, seconded by Alderman Carls and unanimously carried. -11- 83 -06, S.A.P. 133 - 1�06 -02 Y PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINPSOTA, ON DECEMBER 22ND, 1983. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3190 ASSESSMENT ROLL NO. 178 Hutchinson, Minnesota December 13th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 10th day of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Linden Avenue from Lynn Road to Main Street by the construction of Grading, Gravel Baser, Bituminous Surfacing and Appurtenances; The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $ 87,739. n.,w 0-%& GA-ry D. Kbotz, City 4&inistrator Hutchinson, Minnesota 84 -02, S.A.P. 133- 117 -05, S.A.P. 133- 123 -02 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON DECEMBER 22ND, 1983. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3191 ASSESSMENT ROLL NO. 179 Hutchinson, Minnesota December 13th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 10th day of January, 1984, in the Council Chambers at City Hall nt Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of California Street from T.H. 7 to School Road and School Road from California Street to County Road 12 by the construction of Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances; The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $ 175.160.62 y—P'�Ctz, rty PSm inistrator Hutchinson, Minnesota 83 -06 PUBLISHED IN THE HU• INSON LEADER, HUTCHINSON, MINNESOTA, ON DECEMBER 22ND, 1983. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3192 ASSESSMENT ROLL NO. 180 Hutchinson, Minnesota December 13th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 10th day of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Grove Street from Fifth Avenue S.W. to T.H. 15; Brown Street from Division Avenue to T.H. 15; Glen St, from Fifth Avenue S.W. to Linden Avenue; Franklin Street from Fifth Avenue to T.H. 15; Division Avenue from Grove Street to Glen Street and Milwaukee Avenue and Miller Avenue from Lynn Road to Main Street by the construction of Grading, Gravel Base, Surfacing and Appurtenances; The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $ 626,746.47 Gary D. Klbtz, CitSSAdministrator Hutchinson, Minnesota 84 -02, Part II PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON DECEMBER 22ND, 1983. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3193 ASSESSMENT ROLL NO. 181 Hutchinson, Minnesota December 13th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. . on the 10th day of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Hassan Street from River to Washington Avenue by the construction of Trunk Storm Sewer Outlet and Appurtenances; The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $ 69,377.50 Gary D. P1 , C y inistrator Hutchinson, Minnesota • • 83 -02 0 0 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON DECEMBER 22ND, 1983. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3194 ASSESSMENT ROLL NO. 182 Hutchinson, Minnesota December 13th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 10th day of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Oakwood Addition by the construction of Grading, Gravel Base, Curb and Gutter and Appurtenances; The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $ 20,425.00 Gbify 0. P tz, ity ministrator Hutchinson, Minnesot 84 -U1, Part 1 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON DECEMBER 22ND, 1983. NOTICE Of HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3195 ASSESSMENT ROLL NO. 183 Hutchinson, Minnesota December 13th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. . on the 10th day of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Campbell Lane and Connecticut Street in McClure's Addition and Clark's 2nd_ Addition by the construction of Grading, Gravel Base, Surfacing and Appurtenances; The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $ 33,968.55 K lit Gary D. P z, City ministratar Hutchinson, Minnesota • 0 84 -02, Part I • • PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON DECEMBER 22ND, 1983. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3196 ASSESSMENT ROLL NO. 184 Hutchinson, Minnesota December 13th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 10th day of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Hilltop Drive in Kimberly's Country Estates by the construction of Sanitary Sewer, Watermain, Storm Sewer and Appurtenances; The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by'a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $ 42-024.01 Gay D. P o z, CityWministrator Hutchinson, Minnesota -02, PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON DECEMBER 22ND, 1983. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3197 ASSESSMENT ROLL NO. 185 Hutchinson, Minnesota December 13th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 10th day of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Erie Street from First Avenue S.E. to Second Avenue S.E. by the construction of Sanitary Sewer Main and Appurtenances; The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owhed by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $ 9,481.25 Ghfy U. P9 tz, i Administrator Hutchinson, Minnesota 0 0 F1 COAST TO CDAST DAVE AND AL KRAMER, OWNERS 105 WASHINGTON AVE. EAST HUTCHINSON, MINN. 55350 Mayor and City Council City of Hutchinson 37 Washington Ave. W. Hutchinson, Minn. 55350 0 January 4, 1984 COUNTY PARCEL NO. 4346 CITY PARCEL NO. 31- 117 -29 -15 -0480 ACCOUNT NO. 21 PROPERTY DESCRIPTION: W50' Lot 6 & W50' EX N12' Lot 7, Blk. 48, N 1/2 City COUNTY PARCEL NO. 4347 CITY PARCEL NO. 31- 117 -29 -15 -0470 ACCOUNT NO. 22 PROPERTY DESCRIPTION: L 6 EX E22' & EX W50' & L 7 EX N12' &EX W50' & EX E121, Blk. 489 N 112 City To Mayor and City Council: This is a letter of protest to assessment roll no. 181 for the trunk sewer and outlets. We have been assessed for parking lot assessments, sidewalk assessments, and street maintenance, and now it's storm sewer assess- ments. Next year you are looking at increasing the water main, re- placing the sewer and replacing the road. How much do you think we can afford to spend on city improvements over a short period of time? You can only go to the well so many times and then it's dry. Please record this as a protest against any future improvements as well as this current one. Sincerely, Al Kramer, Owner Coast to Coast AK /mh 1 f 0 0 r i r P S-Y- k, 4 -/ JANE 108z , �VED er_� S Z' CP i i • O l U l I �✓1 -1-c� ' � \ � � ter"/ �� ;�� c t 9L- , 0� • 9 n J41d1 ROUMD) 2szszv��2 01 Olwv je o� � 71 let) /�e, �� ✓ `�� , J /�, � vL- �l -lA.— tom/ /L(�AJ �`� !✓ lJL E NpTES POS14 • O N n � a � LLSIWI( n off iffi FIELD REAL ESTATE & BUILDINGS OFFICE Post Office Box 69069 Saird Paul, MN 55169-0069 Telephone lo: 612/725 -7335 CER4:R3D:HIiloe:sll Jr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, ITI 55350 RE: Special Assessments U. S. Postal Facility Hutchinson, ;ti: 55350 Dear ilr. Plotz: rVoj 8 9107 2 JAN 1984 "k C V'w or __ January 9, 1984 The United States Postal Service has received a notice of a public hearing, regarding special assessments, set for January 10, 1984. The notice contained an amount of an assessment of x842.75, as v:ell as the following: County Parcel No. 4293 City Parcel No. 006- 116 -29 -03 -1090 Account 71o. 78 Property Description: Lot 6 & 7, 61k. 27, S 1/2 City Project 84 -02, Part II - Trunk Storm Sevier Outlet and Appurtenances The purpose of this letter is to notify you that the property in question is owned by the United States Postal Service. Property o:vned by the United States Postal Service is exempt from taxation by the State of ;Iinnesota as well as its political subdivisions. This exemption extends also to special assessments. If you have any doubt as to the exempt nature of this property, while in the ownership of the Postal Service, it is suggested that you confer with your City Attorney. We request that you favor us with a reply concerning your course of action with respect to these proposed special assessments. , SR.UCE incerel DAVISON Manager, Real Estate Branch Field Real Estate & Buildings Office United States Postal Service T 'Q , [:X1311] 0 • PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON DECEMBER 27TH, 1983. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3198 ASSESSMENT ROLL NO. 186 Hutchinson, Minnesota December 13th, 1983 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M. on the 10th day of January, 1984, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of a portion of Block 50, N 112 City by the construction of Watermain in the Alley for Providing Service for Sprinkler Systems; The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Sections 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older fog` whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral or payment of this special assessment on his property. The total cost of the improvement is $ 8'3 70.00 Gar tz, C t dministrator Hutchinson, Minneso '7" 1 a 0 Published in the Hutchinson Leader on Tuesday, December 27th, 1983, and on Tuesday, January 3rd, 1984. NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 84 -04 Publication No. 3189 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 10th day of January, 1984, to consider the making of an improvement on First Avenue N.E. from Hassan Street West to Alley by the construction of Sanitary Sewer Main and Sewer and Water Service Leads and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property. The estimated cost of such improvement is $3,910.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. r'-g City CI e' k Dated: December 14th, 1983 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. 1 J r _ ': • ,2v�o �e�-�v o of e,��s �N Lyvro:�� e _. ��/e s �J r° S -! -s %�5 3 S sso o RESOLUTION NO. 7625 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Sludge Chemical Belts 7198.20 3256.00 Sludge Treatment Sewer Sludge Belts Sewer Sewer Yes Yes Nalco Chemical Co. Michel Sales Co. The following items were authorized due to an emergency need: ITEM Date Approved: Motion made -by: Seconded by: COST PURPOSE I DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: 6 -L12, • TO .. z M x 3n rrrngnitinn of his tmn (2) grars of drdicafinn and srruicr to thr rrsi- drnts of Sutrhinsnn, fhr CCitg of Sufchinsnu is plrasrd In prrsrnf In s C Atte tr t4is $rsnlufinn of Appreriation in hnnnr of his arhirnrmrnfs tmsard fhr better- meat of thr Critg fhrnugh numrrnus muniripal arromplishmrnts and his rmnfrihutinns in fhe rnmmunifg as: MAUOK - 3anuarg 1982 - Perrmhrr 1483 krltmu£e 3mt113X6 cmf ffin ££ COME3553OVEF m3' i1mt3TE AND (FFNERAt MEtTAi{£ m}' C3TQ The Critg of Sufrhinsnn furthrr rxprrsses apprrriafinu in ;lamps l5. DPL'Frgrr far h'is afnremrnfinned erruirrs and thr gratitudr of 9utrhinenn and the ritisrns thrre- of is brrrhg rxprrssrd. Prrsrnfed by fhr glagnr and Critg Pnuncil of £ntrhinsan. Minnrenta =01 0 0 3n rerngnitinn of his grars of srruirr in #r residents of Butchinnnn, Itr Crifg of Rntrbinrnn is phased to prrsrnt to this itesnlutinn of Apprrriatinn in hnnnr of 41s arhiruemrnte in tbe betterment of fbr City and biz nutstanding rantributinns in thr rnmmunifg as- ACD ERMAN - 3anuarg 1900 - Derrmhrr 1903 Crdffiffi33S3diVE3? MY itWX3Cr BU3fDJN(33 AND Y3i{E 1 ROEETE30M Tmanril $rprrsrntatiur: figunr Starr fihrarg 33nard Airpnrt lrammissinn parking Cammittre Planning Crnmmissinn ibamnfuum 3leuelnpmenf Distrirt Adaisnrg 33nard Presrnfrd hg t4r (Hagar and Crifg Tm unril of 3ntrbinenn, ffiinnrsnta 3anuarg 10, 1904 —cl 0 "R � - L r ¢ x• 3n rrrngnitinn of his grars of service to the residents of 3ufr4insonx fhr Citg of fiufrhinsnn is plpasrd in prrsent In jn,4 k C4awon 6je1v this Resolufinn of Apprrriatinn in honor of his arhtruemrnts in the hrttrrmrnt of thr Citg and his nutstanding rnntributinns to thr rnmmunitg as: ACDERMAi1' - 3anuarg 197$ - Drrember 1979 3anuarg 1989 - Drrrmber 1993 113C£- i7$£S3D£Ne d3 TOIM'C3i - 198g - 1983 COMM3553ONER MY MAZERWRK5 AND 3£91£$8 COME3553ONER n£ 13NANC£5, D£Aic3 AND SAN3EAe305 Council lve rrsrntatinr: Dnspital Bnard Safrtg Council 3unkrr Sanitation eranegnrtatinn Buard Presrntrd hg thr Magar and Crifg Council of intrhinsnn, Sinnrsnfa 3anuarg 1D, 1984 6�( r RESOLUTION NO. 7629 ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 10th day of January, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor �-- e li An478S AS O.M.B. No. 06D7.0094: Approval Expires June 1984 FORM C -404 Period In which (7-5-81) permits issued PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH V.S. DEPARTMENT COMMERCE BUREAU BUREEAU AU O OF THE CENSUS (Please correct any errors in name or address) REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6103500 41 9 9999 085 8 E1 26 O 2730 CENSUS USE ONLY HONER PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON NN 55350 Has the geographic coverage of this permit system changed during this period? ® No 0 Yes - Explain in comments - - - -- -_ __- -- - If no permits were issued during this period, enter (X) in box and return MAIL THIS Bureau of the Census lease read theinstructions before form ❑ COPY TO 1201 East Tenth Street completing form. For further help, Jeffersonville, Ind. 47132 call collect (301) 763 -7244. PRIVATELY OWNED PUBLICLY OWNED Item - - - -- -- -- Number Valuation of Number Valuation of No' construction Section I.- NEW RESIDENTIAL HOUSE- KEEPING BUILDINGS AND MOBILE HOMES Housin construction Housin moldings sti g Buildings u !Omit cents) u tag (Omit cents) - - (al (b) �c) (d) lei �>lE One - family houses, detached 101 One- family houses attached, each unit separated from adjoining unit(s) by a 1 1 1 wall that extends from ground to roof 102 2 2 124.870 - Two - family buildings 103 T 1 1 Three- and four - family buildings 104 1 _ 1 Five -or -more family buildings 105 I J TOTAL (Sum of 101 -105) 109 2 1 2 124,870 Mobile homes 112 2 2 - - - -- Section 11 - NEW RESIDENTIAL NON- PRIVATELY OWNED I PUBLICLY OWNED Number Valuation of Number HOUSEKEEPING Item Valuation of BUILDINGS Buildin s g Rooms construction (Omit cents) construction (Omit cents) Buildings g Rooms (a) (b) (c) Idl (e) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 12141 1 1 f I _ Seetlon III - NEW NONRESIDENTIAL I PRIVATELY_ OWNED_ PUBLICLY _OWNED Nu ber Valuation of Number Valuation of BUILDINGS Item No. Buildings ous ng units Bulitlinga ous ng units construction (Omit canto/ construction (Omit gs�ts) (a) (b) (c) (d) (e) 10 (gl Amusement and recreational buildings 13181 Churches and other religious buildings 13191 1 1 Industrial buildings 13201 1 1 - 1 Parking garages (open to general public) 13211 Service stations and repair garages 322 _ _ Ill ' _ Hospitals and other institutional buildin s 323 '- Office, bank, and professional buildings 324 -._- Public works and utilities buildings 325 _ 'r' I A ky" Schools and other educational buildings - 326 Stores and other mercantile buildings 327 1 20 000 Other nonresidential buildings 328 1 480 1 1,800- Structures other than buildings 1329 1 r- I Seetlon IV - ADDITIONS AND ALTERATIONS c c An increase in the number of housing w- units (in the housing units column, N enter only the number of additional u 'a d units) 433 — v . No change in the number of $ housing units 434 7 r 20 385 _ A decrease in the number of housing N units (in the housing units column, u 0 enter only the number of decreased I units) 435 Residential garages and carports '4v (attached and detached) 1436 1 , - 10,000 All other buildings and structures 437 5': 52,500 5 Signs Total $230,035 PLEASE CONTINUE ON REVERSE SIDE_ /(7 u Alk Section V - CONVERSIONS PRIVATELY OWNED 4W PUBLICLY OWNED Number Number Item No. Valuation of Valuation of Buildings Housing units construction (Omit cents) Buildings Housing units construction (Omit cents) (a) Ib) (c) (d) (e) (f) (g) Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI - DEMOLITIONS AND P .. RAZING OF BUILDINGS t One- family buildings attached and detached 645 Two - family buildings 646eM °`" Three -and four - family buildings 647 x - :��5•,'�. Five -or -more family buildings 648 All other buildings and structures 649' Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at $500,000 or more entered in sections I through V. Item Na from Name and address of Ownership Valuation of Number of Number Sec Description owner or builder Mark (X) construction housing of I -V one (Omit cents) units buildings la) (b) (c) (d) (e) (f) (g) Kind of building ------ ------ ______ -- ❑Private ----------------- Site address _ Public _ $ Kind of building _ _____ ________ Private -- - --- ---- Siteaddress _______________________ E] Public Kind of building __ ___ __________ ________ ❑Private Siteaddress _ _________ __ __ ___ ______ OPublic Kind of building ------------------------ ❑Private Site dres -a --- --- - - - --- - - e -a - d - _ _ _ _ _ Public Kind of building __ ___ _______ ____ _ _ ___ __ E] Private _______________ Site address ---------- ------- - - - - -- Public Kind of building ------------------------ E3 Private ---------- --- Shteaddress ________________ _ OPublic Kind of building ------------------------ ❑Private --------------- ----- Site address ---- ------------- - - - --- Public Kind of building ---- ------- ---- -- -- -- []Private S-- -- -- - - ---- ite-- address ess �Publle Kind of building ----- ----- ----- --- - -- -- ❑Private -a — -s _______________________ Public Comments Name of person to contact regarding this report Telephone Homer Pittman Area code 1587-5151 Number Extension Title Building Official 612 210 FORM C -404 17 -6 -BI I 0 0 BURNS MANOR MUNICIPAL NURSING HOME Minutes - November 1983 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, November 17, 1983, at Burns Manor, 5:00 p.m., President Leslie Linder presiding. All members present, except Gloria Dansereau and Larry Graf. Motion was made by Keith Duehn and seconded by Esther Kuehl, to accept the minutes as read. Motion carried. A motion was made by Esther Kuehl and seconded by Eldred Miller to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. David Jensen, Financial Advisor, gave the monthly finanacial report. The Task Force for the Elderly has completed the study. The minutes of the meetings will be complied and given to the board members. The final welfare rate has not been received from the Minn. Department of Public Welfare. Eldred Miller reported on the purchase of a freezer. Schlueter Refrigeration, Hutchinson, Minn. was the only bidder. Following discussion a motion was made by Keith Duehn and seconded by Mike Carls to pay the bond payment of $84,877.50 to the City of Hutchinson in December. Motion carried. The final payroll prepared by Blue Cross and Blue Shield will be December 19, 1983 ending the payroll fiscal year. Blue Cross and BLue Shield will prepare the 1983 W 2's. Hutchinson Hospital will compute Burns Manor payroll starting with December 19, 1983 payroll. The Administrator will request more information from Dwight Tange concerning insurance. Kronos Computerized TIme Accounting System, System 60 is designed for a choice of functins ranging from basic automated time recording and time calculations, to sophisticated payroll management systems. Some of the performance factors are, automatic calculation of regular employees name and number, control of punch times, employee time totals by shift and /or department, retention of time card data up to 72 hours after pay period ends, automatic battery backup and management reports. Cost: $4,695.00 plus Minutes November 1983 Page 2 $395.00 (Program) and $440.00 (Maintenance Contract) Total: $5,530.00, installed. Following discussion, motion was made by Keith Duehn and seconded by Esther Kuehl, to purchase Dronos, System 60, Time Accounting System if the Timekeeper will program, install and give us a one (1) year warranty for $5,000.00. Motion carried. Mike Carls voting No. The Administrator was instructed to reply to Miller & Schroeder Municipal, Inc., that Burns Manor is not interested in lobbying for Independent Retirement Facilities. Cordless Telephone system to be available to the professional staff was discussed. It is not known if it is possible to install with type of phone systems at Burns Manor. Motion by Esther Kuehl and seconded by Keith Duehn to purchase the cordless telephones (2) if Burns Manor telephone system will accommodate the phones. Motion carried. David Jensen presented an in depth financial report for 1983 and projected budget for 1984. (June 30 1984). A 3% salary schedule for employees was presented by the Administrator. All employee increases are effective the payroll beginning December 19, 1983. The consultant salary increase was also discussed. After a lengthy discussion: Motion was made by Eldred Miller and seconded by Esther Kuehl to approve the 3% salary increase for employees and consultants as presented by M. J. Geier, Administrator. A $2,000.00 increase in the Administrator's salary was included in the motion. Motion carried. There will be no increase in patient per diem before June 30, 1984. There being no further business, a motion was made by Eldred Miller and seconded by Esther Kuehl, to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Thursday December 22, 1983 at 5:00 p. m., in the Annex sun porch at Burns Manor Municipal Nursing Home. Respectfully ubmixfed: ATTEST: Mavis J. Gyriet, Secretar • • 2��Ogl•123 6 1000 SUNSET RETIREMENT CENTER We propose to build a retirement center at 1000 Sunset Street. The center is designed to provide the best possible living environ- ment for those 55 and older. Studies done previously in Hutchinson show the need for just this kind of facility. The center provides benefits not available in other forms of housing. Residents can have companionship with others of similar age and interest without giving up home ownership. They can have safety, security and indoor comfort without being locked in their house. The living units are personally designed and decorated by the owner and truely become,their home. The commons areas are large and well equiped and include the following: Center and outer courtyards. Parking lot. Enclosed heated garages (optional at extra cost). Music and television room. Craft room. Exercise room with whirlpool and shower. Free laundry facilities. Library. Kitchen and dining room. Lounges and fireplace. Meeting room. Shop. Guest rooms. We hope that the information enclosed will help you to better understand what we propose to construct and how it will effect our community. The retirement center is more than a building; it is a way of life. -a. I .......... is PROPOSED LOCATION OF RETIREMENT CENTER fi L L E [1000H -N, 000❑00 - ❑t= -JU[]LIF100000 * 01 00011❑❑❑❑ 1 :UL-jo=ooD0DoE10 7=:1 E= xxnnnnn,Y-El-�-,-, E 10805' f' \1 1,�\\ .0� 10800,.5 i 1079.0 x x 1078.5 1.X 1077.5 `1 x 1 s� � r r 1065.6 1066.5 X 1069. x 1,6 X 106: 9 SUNSET STREET STEVENS STREET KEITH STREET w 0 c H S a Co rn x 0 a 0 PARKING We feel we have provided more than adequate parking for this project. We chose this location because we felt that many of the unit residents (55 or older) would not want to have a car and most would only have one car. This location allows them maximum access to stores, banks, churches, medical facilities and restaurants without having to drive and in many cases without having to cross a busy street. Residents also have the centers van and the Hutchmobile for transportation. The only entrance visitors can use is on the Southeast corner of the building. Because of this location, any overflow visitors would park on Sunset Street'East of the center. We do not foresee a problem of visitors parking on area residential streets because of the natural barrior of South Grade Road and because of the distance they would have to walk.* *Please note the attached parking requirements taken from Hutchinson City Zoning Ordinance. • • L PARKING is 10.02 SCHEDULE OF REQUIRED OFF - STEEET PARKING Number of Parking Spaces Required Per Unit of Measurement. Use or Use Category No. UNIT Dwellings, Multi - Family 1.0 Efficiency or one bedroom (except elderly) 2.0 Two or more bedrooms Living Units in Proposed Project: MAX. 45 Aproximate Number One Bedroom Units 27 Two Bedroom Units 17 OFF - STREE PARKING AVAILABLE AT 1000 SUNSET: Indoor Heated Parking Outdoor Parking 1.5 per unit = 67.5 spaces 1.0 per unit = 27 2.0 per unit = 34 61 spaces 41 28 69 Spaces Available 0 0 • • C W m N N M m N 2_ N A - MAIN LOUNGE F - ENCLOSED GARAGE B - GUEST ROOMS G - STORAGE LOCKERS C - HOUSEKEEPING H - CRAFTS ROOM D - MEETING ROOM I - EICERCISE ROOM E - LAUNDRY J - WOOD WORKING SHOP Walls between unite are subject to being moved depending on what size sells. Maximum number or living units is 45. Ws have provided 69 off - street parking spaces. K - MUSIC - T.Y. BOOM L - MECHANICAL ROOM N - WHIRLPOOL 0 - KITCHEN P - OFFICE SOUTH GRADE ROAD 0 - HENS RESTROOM R - NOMENS RESTROOM S - DINING ROOM T - LIBRARY U - LOUNGES 37 35 33 31 29 2T SOUTH GRADE ROAD 0 - HENS RESTROOM R - NOMENS RESTROOM S - DINING ROOM T - LIBRARY U - LOUNGES 0 0 E m WE HAVE FIVE UNITS TO CHOOSE FROM, OR CUSTOMERS CAN CUSTOM DESIGN THEIR OWN UNIT. 0 - - 3-t= -d II_ imp 7 • • F. E 0 ONE THOUSAND SUNSET UNIT DESCRIPTION * Estimated Estimated Estimated Quantity Proposed Unit Estimated Electric Average Monthly Real Estate Homeowners Association Monthly Total without TYPE Approximate Square Feet Price Tax Fee ** Mortgage STUDIO 630 4 $44,800.00 $20.00 $33.00 $125.00 $178.00 ONE BEDROOM 780 8 $54,400.00 I $20.00 $45.00 $145.00 $210.00 ONE BEDROOM (Deluxe) 925 15 $63,900.00 ( $25.00 $70.00 $160.00 $255.00 TWO BEDROOM (One Bath) 1100 10 I $74,800.00 $25.00 $98.00 $175.00 $298.00 TWO BEDROOM (Two Bath) 1160 7 I $79,800.00 $25.00 $113.00 $200.00 $338.00 GARAGE STALL 9 x 20 22 $3,200.00 $6.00 $5.00 $11.00 GARAGE STALL 10 x 23 19 $3,800.00 $8.00 $6.00 * Custom Units Available ** Homeowners Association Fee Includes: Heat, water, sewer, 24 -hour security, emergency call and fire monitoring, insurance, Common area electricity, building maintenance, replacement reserve, mini -bus, and professional management.. • • i CITIZENS BANK 8z TRUST CO. TO: City of Hutchinson FROM: Patrick T. Stallman, Vice President Citizens Bank & Trust Co., Hutchinson, Minn. RE: Planned Unit Development proposed by James McClure (October 31, 1983) DATE: October 31, 1983 Citizens Bank & Trust Co., Hutchinson, Minn. has reviewed the preliminary project plans for the above- described project, and would consider financing or participating in financing the project. This is not a commitment to lend funds for the project. Additional information will be necessary before any loan approval would be possible. CITIZENS BANK & TRUST CO. HUTCHMSON, MINN. By l Patrick T. Stallman,•Vice President OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON. MINNESOTA 55360 • PHONE: 612/587.2233 W 0 PLANNED UNIT DEVELOPMENT FOR: Dick & Jim McClure REQUIREMENTS: A. Ownership: Required: Single ownership of land to be developed. Provided: All the land in the development is owned by' John Lipke with pending option to Dick & Jim McClure. B. Minimum Size: Required: No planned development may be less than 3 acres of contiguous land. Provided: There is 3.7 acres of land. C. Maximum Development Intensity: Required: No more than fifty (50) percent of the net land area of the subject tract may be developed (covered) with principal and accessory uses. Provided:. The lot is 161,566x' and the building is 76,500 or 47% building. D. Comprehensive Plan: Required: The development should be planned so that it is consistent with the comprehensive plan for the community. Provided: The zoning and land use will not change with this change. E. Harmony: Required: The planned unit development should be planned and developed to harmonize with any existing or imminent development in the area surrounding the project site. Provided: This will be owner occupied same as existing. F. Financing: Required: The financing for the project should be proven to be available to the applicant on conditions and in an amount which is sufficient to assure completion of the planned development. Provided: See attached letter. G. Permitted Uses: Required: Dwelling units in detached, semi- detached, groups of attached clustered or multi - storied structures, or any combination thereof. Provided: Condominiums - one story above grade. H. Open Spaces: Required: A minimum of twenty (20) percent for open air recreational uses and other useable and landscaped open spaces shall be made an integral part of the plan. Such space shall be effectively separated from automobile traffic and parking and be readily accessible; the term 'open space" shall not include space devoted to-streets and parking. • • (1) i • Provided: Open space - 40% not including parking or drives. I. Density: Required: For planned Residential Developments proposed in existing residential zones, a maximum increase in density of 100% may be allowed based on planning commission and staff evalua- tion of design excellence, landscaping and distinctiveness in siting. The actual amount of density increase shall be a matter of negotiation between the municipality and landowner following review of the preliminary plan in which an initial density is proposed. In recognizing that the planned development process is designed to encourage flexibility and innovative planning and design, it becomes a matter of benefit to both landowner and municipality to agree upon an appropriate density having economic, aesthetic and practical value. It is intended that the municipality be the arbiter in all cases where density increase is proposed. Provided: The present R -3 zone requires a minimum lot area of 3600 square feet per dwelling unit for two family units and a minimum lot area of 2500 square feet per dwelling unit for four family units. This would require 81,000 square feet of lot area for the 241 units. The total land area provided is 161,566 square feet or 200% more than required. J. Procedure: Preliminary Development Plan; Filing: 1. Required: An applicant for a planned development shall submit application for a Conditional Use Permit, rezonings necessary to the project, and a preliminary development plan to the Planning Commission with a written statement and a fee, payment assessed, for costs incurred by the Municipality in checking and processing such plans. Such application shall be signed by the owner(s) of every property within the boundaries of the proposed planned development. Provided: See enclosed permit and application. 2. Required Drawings: The drawings which are part of the preliminary development plan may be in general schematic form. Provided: See attached drawings. (2) CONDITIONAL USE PERMIT LOCATION: Section 6.07, Zoning Ordinance APPLICATION FEE: $40.00 ($35.00 notification 8 publication expenses and $ 5.00 filing fee for county recorder) AUTHORITY: Zoning Board of Appeals /Planning Commission SUBMITTAL DEADLINE: (Applications and scaled map(s). On or before the 1st of each month, 5:00 P.M. PROCEDURE: 1. Written request submitted to City Clerk containing all requested information listed in the application form. Application attached. Include all map(s) in triplicate at time of application submittal. 2. Request submitted to Planning Commission. They set Public Hearing according to Section 6.08 of the Zoning Ordinance. 3. Subsequent month, Planning Commission holds hearing. Within 30 days after hearing, Planning Commission renders decision to the City Council. 4. Copy of the deed of the property if abstract; and Owners Certificate of Title if property is torrens or. registered. APPLICATION FOR CONDITIONAL USE PERMIT CITY OF HUTCHINSON, MINNESOTA SUBMITTED DEADLINE: On or before the 1st of each month (including scaled map(s)- Date filed 1. Name of Applicant: Telephone No. 3. Name of Property Owner: (if different from applicant ,To A.v Vr) Gi10/cca 4. Address of Property OWndr.. 6. Legal D&Scription of Property Involved: (Circle one - Cbstract torrens) 12e,�,ia�es, NOTE: A scaled map survey is required to accompany this application. The map should include the building site (lots), existing building, planned new build - ing(s), or addition(s), existing and proposed setbacks, street names and alleys, and N/S direction. 12. What will be the effect of the proposed use on health, safety and welfare of occupants of surrounding land: • . ,f /o 13. at will be the effect on existing and ant "including parking facilities on adjacent st tra 7. Present-Zoning District: 8. Zoning Ordinance Section Authorizing Conditional Use Permit: .L A 9. Present Use of Property: 10. Proposed Use of Property: 12e,�,ia�es, NOTE: A scaled map survey is required to accompany this application. The map should include the building site (lots), existing building, planned new build - ing(s), or addition(s), existing and proposed setbacks, street names and alleys, and N/S direction. 12. What will be the effect of the proposed use on health, safety and welfare of occupants of surrounding land: • . ,f /o 13. at will be the effect on existing and ant "including parking facilities on adjacent st tra Page 2 14. What will be the effect on property values in the surrounding area? �f o /��l.� c e 15. What will be the effect of the proporeB use on the comprehensive plan? How will th in order to permit the development and use of neighboring property in accordance with the applicable district regulations? / T� �. f2c- t_T/✓� --� %v�'�`�iii.— !�1 GJ � �Gr i� G /r..�' 9 i� i Acknowledgement and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Hutchinson and all work herein mentioned will be done in accordance with the Ordinance of the City of Hutchinson and the laws of the State of Minnesota_ To be completed by staff: Property Identification No. The retirement center we are proposing provides a type of senior housing not presently available in Hutchinson. People who have contributed to this community and can still contribute are moving to other cities where there is a facility like this. The center will also generate real estate taxes of approximately $69,000.00. These extra funds are a benefit to the entire community. We would like to thank you for your time and effort spent on this project. We hope we can work together to make it a success. Sincerely, � U LT Jim & Dick McClure Developers SURVEY ON FINANCING STREET MAINTENANCE DECEMBER 7, 1983 FAIRMONT - 10,751 The City Administrator reports that general upkeep of the street is done from the City budget (general fund). Fairmont has no levy limit problems at this time. Fairmont has a sealcoat program whereby there is a special assessment over three years for sealcoat that is performed every five years. Old streets with no gravel base are left to deteriorate, until landowners request re- construc- tion. FARIBAULT - 16,595 The city engineer reports that the City budget finances both general upkeep and the annual seal- coating program. The seal- coating program is getting more and more expensive and the engineer anticipates that the City will need to go to special assessments for seal- coating. Older streets with no gravel base are left to deteriorate, with the present Council feeling to let them further deter- iorate until the landowners request complete street re- construction. The city engineer stated that the Council is anticipated to take a more aggressive approach and set hearings by neighbor area to provide citizens with three alternatives on a cost /benefit. 1. Continue a no maintenance policy on old streets 2. Install an over -lay with a minimal life span 3. Re- construct the street BRAINERD - 11,667 The city engineer says street maintenance is funded by a combination of a one - third mill levy by charter, the City budget (general fund) and state aid funds ($30,000 /year). The City is decreasing their state aid construction monies by diverting 20 percent of their annual allocation to street maintenance and repair. Older streets are not a great maintenance problem because the City's soil condi- tion is sand. NORTHFIELD - 12,562 The city administrator reports that both general repair and seal- coating are fi- nanced out of the City budget (general fund). The City has no levy limit prob- lems at this time. After discussing our situation in Hutchinson of older unimproved C' t SURVEY ON FINANCING PAGE 2 streets, it was the administrator's suggestion to establish a "maintenance street district" similar to the state approved "storm sewer district" option. FERGUS FALLS - 12,443 The city engineer reports that general street maintenance and seal- coating are financed out of the general fund. There are no levy limit problems. In older areas the City intends to provide street improvement alternatives to landowners on a neighborhood (8 -10 square block) area. NEW ULM - 13,051 The city manager stated that general street maintenance and seal- coating are fi- nanced from the City budget (general fund). Levy limits are not a problem. Only substantial re- construction or new construction is assessed to property owners. WILLMAR - 13,632 The city clerk stated that general street maintenance is financed approximately 50 percent from the City budget and the balance of funding from the State street aid allocation. Willmar intentionally assigns streets in a poor condition to the state street aid system to obtain maintenance monies. Seal- coating is done on an every four -to -five year basis, at which time about 35 blocks are completed. 0 0 i 12) 587 -5151 ry OF HUTCHINSON ISHINGTONAVENUE WEST INSON, MINN. 55350 M E M O R A N D U M DATE: —January 6. 1984 — _ — — — _ TD: Mayor and City Council — _ -- — — — — — — — — — — — — — — — FRDM: Director of Engineering -------------------------- - - - - -- SuBjECr: Sale of Tract of Land - Crow River Country Club — _ _ _ ---- In my opinion, the water tower site should not be utilized for access to private property. The total use of the water tower site by the City cannot be determined at this time. It is my recommendation that no part of the site's use be jeopardized by granting an easement. If the City should consider granting the easement, the cost of hookup to sanitary sewer and watermain should be agreed upon as well as the method of payment. The cost of the sanitary sewer was $15.00 per front foot and watermain was $13.52. The frontage to be used, for cost calcu- lation, in my opinion, is 200 feet. The cost then for sanitary sewer is $3000,00 and watermain is $2704.00. The service leads from the mains to the house would be the property owner's responsibility. Marlow V. Priebe Director of Engineering MVP /kl 12) 587 -5151 rY OF HUTCHINSON 1 SHINGTON AVENUE WEST INSON, MINN. 55350 MEMORANDUM DATE: — — — January 6, 1984 — TO: Mayor and City Council - - - - - -- -------------- - - - - -- FRDM: Director of Engineering SuBJECT: Old Plowman Site —, r------------------------ - - - - -- Now that the above - referenced site has been vacated, we should once again consider demolition of the building. If you desire to proceed, I recommend approval of the attached resolution ordering specifications. //<j L- e � Marlow V. Priebe Director of Engineering MVP /kl f 20- V RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS DEMOLITION OF "OLD PLOWMAN BUILDING" RESOLUTION NO. WHEREAS, the City Council proposes to demolish the "Old Plowman Building' to clear the site for the construction of a parking lot. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such building demolition is hereby ordered as proposed by the City Council. 2. Marlow V. Priebe is hereby designated as the engineer for this project. He shall prepare specifications for the demolition of said building. Adopted by tie Council this day of , 1984. Clerk 12) 587 -5151 rY OF HUTCHINSON ISHING TON AVENUE WEST INSON, MINN. 55350 M E M O R A N D U M DATE: January 6, 1984 --------- - - - - -- TO: Mayor and City Council -------------------------------- FROM: Director of Engineering -------------------------------- SUBJECT: Watermain Improvement Report Based on the present day cost date the estimated costs for the improvements in or near the central business district is as follows: 1. Complete 4" watermain loop to Franklin Street, on Washington Avenue, for City Hall Block, when feasible - $9950 2. Construct 6" watermain for sprinkler systems, on Main Street, for Hotel Block, when feasible - $15,000 3. Construct 6" watermain loop to Franklin Street, on Second Ave. S. W., when feasible - $9950 4. Construct 8" watermain on Hassan Street from First Ave. N. E. to First Ave. N. E. to First Ave. S. E. in 1985 - $27,000 5. Construct 8" watermain on Hassan Street from Second Ave. S. E. to Fourth Ave. S. E. in 1985 - $25,000 6. Construct 8" watermain on Second Ave. N. W. and Franklin Street from Main Street to First Ave. N. W. in 1986 - $27,000 7. Construct 8" watermain on First Ave. N. E. and Jefferson Street from Hassan Street to Washington Ave. in 1986 - $27,000 8. Construct 6" watermain loop in North Park, Elementary School site, in 1987 - $30,000 9. Construct 6" watermain loop on First Ave. N. W. west of Franklin Street, in 1987 - $22,000 10. Construct 8" watermain on Third Ave. S. E. from Adams Street to -Monroe Street, in 1987 - $12,000 r--Jei Watermain Improvement Report Page 2 11. Construct 8" watermain on First Ave. S. E. from Adams Street to Monroe Street, in 1987 - $12,000 12. Construct 12" watermain on Washington Ave. from Adams Street to Monroe Street, in 1988 - $18,000 13. Construct 8" watermain on First Ave. N. E. and Bluff Street from Jefferson Street to Washington Ave., in 1988 - $30,000 MVPJkl is Marlow V. Priebe Director of Engineering Thomas B. Dolder Auto - Life - Health -Home and Business 336 MAIN ST S HUTCHINSON, MN 55350 PHONE (612) 587 -2565 January 4, 1984 City of Hutchinson 37 Washington Ave. W. Hutchinson, Mn. 55350 RE Refund Liquor License Please refund my liquor license from October 12 when Allan Otremba's license went into effect to December 10, 1983, at which time I took the business back. Thank you. Sincer ly, `'µms k% Thomas B. Dolder q- No. 263 — ApVllutlon for "ON SALE" Liceme for Intork.U., Llpoor. Miller -Avis Co., Minos polo "ON SALE" , Otate of 31"Tinnee;DM (1 COUNTY OF. McLeod. 1 .lMVICIP,4LITY OF. _ Hutchinson __. _ _ ..... .... _.. TO THE OOVERYIXG BODY OF THE ABOVE N.I.11ED ,ilU ICIP,4LITY: Pursuant to Chapter 46 of the lazes of .11innesota, Special .Session of 1933- 4_.....__ ._....__.__......_._........... Thomas Dolder dba T. L. Scalwags, Inc. hereby applies- for a license, for the term of 3 months 21_ days_ from the... ____ 10th, _. day of........ December..... 1983 to sell intoxicating liquors as defined by laze at retail only for consumption "ON THE PREXISES" described as follows:___... _.. .. ........ ..__.._... T. _L,_. Scalawags.,._ In..c....Highw.ay...7 West, .. Hutchinson... ...........__.._.. ......_.._._._._..._.. ...._.... ......... ..... ._ ..___...... ........... _....._ ,.� _........ _. .y.. ........ _._ .. ...._..._._..........._._.._.in said municipality, on which premises... _.......he ............ -controls.:.,,.a ,oper•¢te a ... bar and__.restaurant ................. ._.._....; and to that end hereby represent__. and state ... ...... _; That said municipality is a ...... _....._ _..__.. __ ._.__... .._._...... _....... __._...........___. .._..._.._... _........_ ........_ ....._... .____...... _.......__._. .......__. _.___.. __._. which has a population of .............._ _._ ....._........... __.._....... _._. ........._.._.........and which does not maintain an exclusive liquor store; That said._ T. L. Scalawags, Inc. is an establishment havinG a resident proprietor and manager and the following equipment and, facilities, restaurant and.-bar._.__.._.__.... ._...__ ................. ._....._..._ ............. ._...._._... ._...___..... ._..._...... ........... ..........._ .... ............ ........ _...._.... ...._........._...... i j....._. _._....... _ ..:............._._. ......_. ....._._._._.. ........ ..._....._.. _..._.. _.__._..... _._..__ __._.._ _....._.__........ That said applicant. ._..is. a....._ .... _.. citizen ... ..... of the United States,..... .... ... i.5 ...........................over twenty -one years of ad' e,....__. .... is...._........_of good moral character and repute,_...._ _._..is .... ............. ... not, since the enactment of the act above specified, been convicted of any wilful violation of any law of the United States, or of the State of Minnesota, or of any local ordinance, with regard to the manufacture, sale, distribution, or possession for distribution or sale, of intoxicating liquors, and that no license issued to.... ...him __.._........... under said act has ever been revoked: That no manufacturer or wholesaler will own. or control, or has any financial interest in, the business of selling intoxicating liquors at retail on said premises, nor power to exact or require, by con- tract, understanding or otherwise, said applicant. _.._ to handle or sell only the products of such manu- facturer or wholesaler: That no other retailer's license has been issued, directly or indirectly, to said applicant ..... -.._or for said premises; that no license of a class other than hereby applied for has been issued to any person at said premises; and that said premises are neither otrned ar controlled by any person- to whom no license could be issued: e That said premises are nbi within any area within which the sale of intoxicating liquors is pro - bibited by the laws of the Stale of Minnesota, the provisions of any charter, ordinance or special law, or throu¢h zoning ordinances, proceedings or legal process regularly held for that purpose: That said applicant ...... ..... hereby agree_ $._..that any license granted pursuant hereto shall be non- transferable without consent of the authority issuing the same; that said license shall not be effective ruru.til a permit shall be issued under the laws of the United States in case such permit is required under .wlid Taws; and that...___.......le ... ..._.__will keep said license posted in a conspicuous place in said premises: That this application is made pursuant and subject to all the laws of Minnesota, the laws of the United States, the ordinances and regulations of said municipality, and the regulations of the Liquor Control Con+- nzissianer of Minnesota, relating to the sale and places of sale of intoxicating liquors, all of which are hereby made a part hereof, and which .. he ............... hereby agree._S _ to observe and obey • (Here state other7Tg1drenlents of local re_¢ulation, if any) �mmE.N�J "P,04rA,(- W17V e01✓Q 177DN,S A's /i✓ Tt /E AVST. LUE Gcl /�L �LoSELc� /nLvYir02 rl� .CA L- .gv70NSHii° Off' S�11- C- /�- stiiA�� S 1z� �.E �OCdL /iVEj �LLEc, •p�•c -, Dated .. _.. ...... ... ............... ._.19......... Mate of :fflinne5ota, ss. COgXTY OF.._ �dl-e. ......_.. .._..........__ ......._...._. _._ ............ ....... .- . .......... . being duly sworn, on oath say ... ...... ...that. ___._ _..........__...... ..___....... ....._.__ ........ .I........ ..._.__.._... .._......_ ....... .... ..... .................... .. .........._..- the within applicant..__._..; that .. ... ... he.. ....... .ha_..._...fu,ll and first hand knowledge of the facts stated in the within application and of the business of said applicant..........., the location thereof, and the contents f PP e in said application, are rite of.._...._. ... _......_.____.. o the within application; and that the statements mad // /7 own knowledge. � Subscribed and Sworn to Before ^ "vj r He this S�...dayof..._.... ... 19 cr Xotary Public... ..... dO t r 4 pCotwxty, Minn. My Commission Expires_.. ... % 9P ....... ............... . MARILYN J. SWANSON � NOTARY PUBLIC WNdMM TA . MEEKER COUNTY 4ft my Com mion Ex&n Nov. 28, im C� n n h la It A x V 19 N W s w O + o � 'J ar p C o c O C� n n h la It x V 19 N W 0 0 M E M O R A N D U M DATE: January 6, 1984 -- — — — — — — — — — — — — — TO: Mayor and City Council -------------------------------- FROM: Gary D. Plotz, City Administrator -------------------------------- SUBJECT: Grouping of Routine Items for One Council Approval -------------------------- - - - - -- The grouping of routine items for Council approval will save valuable time. A Council policy establishing an agenda section for "routine items," with the under- standing that one or more item(s) may be pulled by one City Council member from the routine list for separate consideration and vote, should be adopted. The City Administrator would be authorized under this policy to use his discre- tion in preparing the list of routine items. The types of agenda items that I am thinking of include: • Snow Removal Permits • Application for Cigarette License(s) • Periodic Transfer of Profit from Liquor Store to General Fund • Resolution(s) Authorizing Release or Substitution of Securities • Resolution to Purchase Items As Per City Budget • Non - Controversial Planning Commission Items • Requests for Street Lighting to Be Referred to Hutchinson Utilities • Christmas Tree Permits • Renewals on Non - Intoxicating Malt Liquor Licenses • Resolutions of Appreciation • Requests for Reduced Trash and Refuse Rate • Confirmation of Mayor's Appointment(s) to City Boards and Commissions • Other Similar Items Anticipated to Be Routine and Non - Controversial V-(�! I (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ ,jannary 6, _1984 ... _ . . TO: _ MA YQRANDCITY- COUKIL__________________ FROM: Kenneth B. Merrill. City Finance Director_ _ _ _ _ _ _ _ _ _ _ SUBJECT: 1984 Travel School 4 Conferences _ Attaches is a detail for the 1984 Travel School and Conferences as proposed in the 1984 adopted Budget. I have not included some of the Departments with smaller allowances. All conferences and schools are listed for the City Council approval. Meetings of one day or less, however, do not require prior approval by the Council. CITY OF HUTCHINSON 1984 TRAVEL, CONFERENCES $ SCHOOLS $1,600.00 Mayor $ Council 2,600.00 City Administrator 100.00 Election 1,200.00 Finance 100.00 Motor Vehicle 300.00 Legal 200.00 Planning 200.00 Senior Center '4,000.00 Police 5,500.00 Fire 50.00 CSO 400.00 Protective Inspection 600.00 Fire Marshall 1,500.00 Engineer 500.00 Street 50.00 Cemetery 600.00 Park $ Rec.Adm. 300.00 Recreation 400.00 Civic Arena 300.00 Park $ Forestry 125.00 Airport 400.00 Transit 1,000.00 CommunityDev. Corp. 1,500.00 Water $ Sewer 300.00 Liquor Store $23,825.00 (612) 587 -5151 H�rcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO DATE: December 30th, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Lipke Addition Assessment Roll No. 190 Assessment Roll No. 190 has been completed to activate the deferred assessments for Lipke Addition. Said assessments were outlined in the Subdivision Agreement. I recommend a hearing be held on February 14th, 1984, at 8:00 P.M. I, also, recommend a special meeting be set to clarify the cost of each improvement and the proposed method of certification. Based on the past procedure, the annual certification would be 1 /10 of the "Base Cost" plus interest on the balance of said base cost plus 1 /10 of the "Interest to Date ". The attached resolution ordering preparation of the roll and the resolution setting the hearing, should be acted upon. Marlow V. Priebe Director of Engineering MVP /pv attachments cc: Ken Merrill RESOLUTION NO. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 190 WHEREAS, the deferred costs have been determined for the improvement of the property now known as "Lipke Addition" by the construction of Sanitary Sewer, Watermain, Trunk Storm Sewer, Grading, Gravel Base, Bituminous Surfacing and Appurtenances, and the total cost of the improvement to date is $36,569.70. NOW THEREFORE, BE IF RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ -0 -, and the portion of the cost to be assessed against benefited property owners is declared to be $36,569.70. 2. The City Clerk, with the assistance of the City Engineer, shall forth- with calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this _ day of 1984. Clerk RESOLUTION NO. 0 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 190 WHEREAS, by a resolution passed by the Council on the day of , 1984, the City Clerk was directed to prepare a proposed assessment of the deferred costs for the improvement of the property now known as "Lipke Addition ", by the construction of Sanitary Sewer, Watermain, Trunk Storm Sewer, Grading, Gravel Base, Bituminous Surfacing and Appurtenances; AND WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the day of , 1984, in the Council Chambers at City Hall at P.M. to pass upon such proposed assessment and at, such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in, the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this day of , 1984. Mayor E 0 Compiled By: — COST PER UNIT Computed By: LIPKE ADDITION SERVICE LEAD - -� —� Checked By: Activating Deferred Assessments NO. YRS. SPREAD 10 As Per Subdivision Agreement UNIT USED aCRRASMTMfr PnTJ. Mn- 1 an ACCT. PARCEL NO. NO. NAME & ADDRESS ADDITION OR OF OWNER SUBDIVISION LOT BLOCK FRONTAGE BASE COST INTEREST RATE NT'ERESTT TO DATE TOTAL ASSESSMENT John W. Lipka Stewart MN 55385 Lipke Addition 1 1 an. Sewer 1,217.70 7% 710.32 1 928.02 atermain 1,104.30 7% 644.17 1 748.47 rr,St.Sewer 4,415.92 6 3,576.89 7,992.44 3rading 122.59 7 81.52 204.11 iravel Base 130.63 7 __ !l it. Surf. 7,516-4A 7% 3,946.10 11 462.53 John W. Lipke Stewart MN 55385 Li ke 9ddition 1 - 2 1runk Stor ewer 1,561.87 6% 1,26S.111 2,826.98 Bit. Surf. 2,608.62 7 1,369.51 3,978.13 2 2 John W. Lipke Stewart, MN 55385 Lipke Addition 1,217.70 7 710.32 1,928.02 atermain 1,104.30 7 644.171 1,748.47 Trunk Sto Sewer m 2,466.13 6% 1,997.56 4,463.69 Bit.Surf. 4,118.88 7% 2,162.40 6,281.28 — FORMER ROLLS FOR ORIGINAL ASSESSMENTS 35 - Trunk Storm Sewer 51 - Grading and Gravel Base 59 - Watermain and Sanitary Sewer - Bituminous 4 Urfa ring — Total Principal... Total Interest.... __ Grand Totals...... 12) 587 -5151 1'Y OF HUTCHINSON 6HINGTON AVENUE WEST MON, MINN. 55350 M E M O R A N D U M DATE: January 6, 1984 --------- - - - - -- TD, Mayor and City Council -------------------------------- FROM: Director of Engineering — — — — — — — — — — _ suBJEcT: Franklin - Street Improvement - Mr. Iry Burich has ififormed me that the Citizens Bank will be making improvements on the Drive -In facilities. He has asked that the City consider the improvement of Franklin Street in that area. Storm sewer improvement is recommended in the future from the south side of Washington Avenue North to the river. I therefore recommend only the block of Franklin Street from Second Avenue S. W. to First Avenue S. W. be constructed prior to said storm sewer improvement. Should you consider proceeding with this, it would be necessary to order a report, by resolution. Based on present policy and City ownership in said block, the following estimated cost data is sub- mitted for your information: City Cost (ownership) - $15,600 City Cost (credits) - 7,800 Assessable Cost - 15,600 Total Cost 39,000 ��v0 Marlow V. Priebe Director of Engineering MVP /kl q-fl 0 L] REGULAR COUNCIL MEETING JANUARY 10, 1984 1983 expenses WATER $ SEWER FUND Dick Ebert steel toed shoes $ 27.00 Hutch Warehouse Grocery supplies 13.62 Albrecht Oil Co. gasoline 52.23 Ag Systems part 4 freight chgs 30.72 Central Garage repair jobs for 3 months 3,595.43 Coast to Coast supplies 24.64 Curtin Matheson Scientific chemicals 50.68 Family Rexall Drug supplies 7.86 Farm $ Home supplies 49.92 GTC supplies 17.54 G $ K Services uniform rental 103.50 Ind. School Dist. 423 gasoline 1,655.48 Hutch Telephone Co. phone 243.51 Hutch Utilities gas $ electricity 12,090.25 Jerabek Machine Shop repairs 37.45 Junker Sanitation Dec. refuse pickup 18,642.00 State Treasurer certification fees 30.00 Finley Mix bal. on safety shoes 10.00 McLeod Co. San. Landfill Dec. dumping charges 11.00 Mn. Valley Testing Lab. testing 182.00 Plaza OK Hardware supplies 1.09 Power Process Equipment supplies 128.97 Quades Inc. repairs 20.25 Simonson Lbr. Co. supplies 26.15 Commissioner of Revenue sales tax for Dec. 768.95 Logis computer charges 377.66 Zins Machining materials 229.36 $ 38,427.26 1983 expenses GENERAL FUND *Mn. State Treasurer snowmobile reg. fees $ 127.00 *Mn. STate Treasurer boat registration fees 142.00 Earl Alsleben safety glasses 80.00 Thomas Dolder refund liquor license 1170.00 Marilee Dorn services to police dept. 81.68 Gene Iverson tool rental 50.00 Clifford Paulsen safety glasses 40.00 Buzz Rumill umpire in chief 272.00 James Weckman gas pumped at airport 24.52 Mrs. Frank Dostal ticket refund 44.00 Mrs. Vernon Hagen rental fee refund 15.00 Caddylak Systems INc. supplies 241.94 Custom Products wiper kit 181.26 Dougs Service blades for saw 11.50 ERicksons pictures 3.61 G.P. Technologies typing element repairs 14.98 Hearst Corp. motor magazine sub. 22.00 Imperial Mun. Services lease agreement police console 2235.22 Industrial Door Co, springs 84.60 Jim Hatch Sales insulated mittens 9.34 LeBistro Cafe meeting 13.28 McLeod Co. Fire Chiefs Assn. 1983 start up assessment 100.00 -2- Mn. Fire Inc. hose $ 1636.00 Northern Hydraulics parts 23.96 Rohners Auto parts parts 100.00 Reid Floor Covering supplies 7.95 Yamaha Shop parts 24.90 Insurance Planners bus ins. $ package policy 346.00 Forestry Suppliers supplies 27.59 John McRaith 1983 intown mileage 125.12 Carneys Warehouse craft supplies 6.64 AB Dick /Cyberstar copier supplies 133.35 Allen Office Products repairs F, supplies 103.92 Albrecht Oil Co. gasoline 363.93 Brandon Tire repairs & tires 1314.26 Brinkman STudio enlargement $ frame 87.50 Bullseye Reloading reloads 122.00 Browns Greenhouse 250 trees 3732.50 Central Garage 3 mos. repair jobs 19,493.56 Carr Flowers flowers- Larson 13.50 Chapin Pub. bid ads 34.80 Central Mn. Com. repairs 250.07 C.River Vet Clinic dec. services 103.50 Coast to Coast supplies 45.61 Coca Cola Bottling dec. invoices -arena 138.00 Copy Equipment supplies 59.70 Co. Treasurer z 1983 assessment 9081.50 Co. Treasurer dl fees for county 76.50 Culligan Water Cond. salt 10.40 Crown River Glass repairs 347.00 Earl F. Anderson $ Assoc. signs 44.40 Erickson $ Templin snow removal 3277.50 ERickson $ Templin loader rental 408.00 Family RExall Drug supplies 152.45 Farm $ Home supplies 80.39 Felska Auto Machine repairs 795.50 Floor Care Supply cleaning supplies 26.40 Forbes Auto Store supplies 17.29 GTC supplies 1382.02 Pamida supplies 27.34 G $ K Services uniform rental & towels 425.65 Hager Jewelry plaques etc. 268.35 Hutch Cennex Coop heating oil $ tire repair 446.39 Home Bakery sr. center supplies 43.48 Hutch Iron $ Metal iron 15.20 Hutch Telephone phone 2318.88 Hutch Utilities elec. $ gas 17,804.74 Hutch Fire $ Safety extinguisher services etc. 131.90 Hutch Wholesale supplies 607.00 Honda of Hutchinson repairs 245.47 Hutch Fire $ Safety inspections etc. 257.40 Orlin Henke fire calls to Silver Lake 4 Darwin 13.50 Ind. School Dist. 423 gasoline 5501.33 Ink Spots printing etc. 60.50 Jahnkes Red Owl supplies 17.35 Jerabek Machine Shop repair supplies 13.92 -3- Johnson Super Value supplies 86.63 Lamberts Standard car maintenance 3.00 Lakes Gas Co. repairs 43.91 Mn. Toro Inc. parts 22.49 Mankato Mobile Radio repairs 188.47 McLeod Coop Power Assn. airport electricity 670.18 Meca Sportswear emblems for police 197.75 Miller Davis Co. supplies 28.09 Mn. Blueprint supplies 103.29 Montgomery Wards filter belt 5.95 Mason Pub. Co. legal book 47.50 McGarvery Coffee Inc. coffee police 126.00 Northern States Supply supplies 100.97 Olsons Locksmith repairs 52.80 Plaza OK Hardware supplies 17.32 Pikal Music Store part 3.00 Quades Electric supplies 16.43 Road Machinery parts 295.91 Schlueter Refrigeration repairs 158.85 Schmeling Oil Co. diesel fuel 2256.62 Simonson Lbr. Co. supplies 91.74 Sorenson Farm Supply supplies 87.88 Robert Stearns Mayor meeting 71.94 State Treasurer 4th qtr. surcharges 601.31 Sharstrom Plbg. repairs 176.19 Tri Co. Water Cond. salt 22.00 Tombstone Pizza arena supplies 47.30 UNiversity of Mn. reg. fees - Priebe 90.00 Viking Industrial safety vests 143.10 Xerox Corp. maint. agreement & paper 697.75 Warren Gorham P, Lamont Criminal Law Digest 31.75 Wesleys Pharmacy supplies 6.52 Carneys Warehouse Supply craft supplies 6.64 Com. of Revenue arena sales tax 345.47 Hutch Leader hearing notices & ads 233.79 Logis computer charges 2079.87 Coast to Coast supplies 9.92 Carols Cafe prisoner board 24.30 Quades supplies 54.23 Hutch Utilities supplies 996.71 Ziegler Inc. supplies 157.43 $ 87,567.04 -4- BOND FUNDS 1981 Parking Rev. Bonds Earl F. Anderson 4 Assoc. signs Hutch Utilities elec. Plowman Bldg. *Bonds of 1981 advance for 1983 *Bonds of 1978 Due TO *Bonds of 1975 Due TO 1980 Tax Inc. DebtService City of Hutchinson Due To MUNICIPAL LIOUOR STORE Twin City Wine Co. liquor & wine Old Peoria Co. liquor & wine Griggs Cooper $ Co. liquor & wine Ed Phillips & Sons liquor F, wine Old Peoria Co. liquor $ wine Ed Phillips $ Sons liquor & wine Griggs Cooper $ Co. liquor $ wine Twin City Wine Co. liquor $ wine Friendly Beverage Co. beer Lenneman Beverage Inc. beer $ mix Locher Bros. Inc. beer Hutchinson Telephone Co. phone Mpls. Star $ Tribune subscription Ink Spots Inc. forms Allen Office Products tape F, supplies Mn. Dept. of Public Safety buyers card City of Hutchinson employees insurance Schlueters Refrigeration cooler repair Bernink Pepsi Cola mix Sprengler Trucking freight charges 433.05 72.34 35,000.00 17,000.00 25,000.00 77,505.39 100,000.00 $ 4770.85 1446.58 4174.02 4926.53 2420.49 4756.72 4078.87 2325.30 2110.40 10,337.85 9409.85 61.80 9.65 36.49 78.52 5.00 1022.64 25.95 14.50 505.29 $52,517.30 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 10, 1984 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL COORDINATOR.-S �01P 0 RE: MEED EMPLOYMENT ( "Minnesota Emergency Employment Development ") UPDATE This update is for the information and review particularly of the newly elected Council members. It summarizes information provided to the City Council in September, 1983, concerning the MEED program, through which we are employing several individuals in maintenance departments. The MEED program was established by the State Legislature in 1983 to assist long term unemployed persons. The program is administered through Region 6E and the local Job Service and CETA offices. It allows the City to employ individuals for 6 month periods at $4 /hour. The wages are completely reimbursed, with an additional allowance of $.25 per hour to cover workers compensation costs. At the end of the 6 month employment, there is no further obligation on the City's part for continued employment or unemployment costs. We are presently employing 7 individuals the street, water, wastewater, parks and turnover of employees but as a whole we significant benefit both to the City and Many of them have good skills;-some are short term "lift." Under present law, the MEED program will is possible the legislature will look at We will continue to participate as long through this program, in arena. There has been some feel the program has been of to those individuals involved. displaced workers needing a continue into mid -1984. It it again in the next session. as it seems beneficial. 0 • HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION Present: Staff Present Others Present BOARD OF DIRECTORS January 5, 1984 Ron McGraw, Chairman Don Glas Art Cooper Senator Bernhagen Clarice Coston Gary Plotz John Mlinar J14 y-G %x�D �9T /O The meeting was called to order at 7:30 a.m. by Chairman McGraw. Senator Bernhagen discussed office facilities at the Chamber of Commerce and the lack of soundproofing with adjacent rented offices. Senator Bernhagen reported that he is meeting on January 16, 1984, with one of the top executives of Burlington Northern to discuss the status of rail service to Hutchinson. Chairman McGraw discussed land that may be available in the area south of the industrial park (outside, but adjacent to city limits). The land is owned by Chris Kadelbach and is approximately 18 acres total. Asking price is $65,000. A portion of the land, 8 - 9 acres, along Arch Street, may become available. Farmers Elevator is interested in the rear (southerly) portion for railroad spur purposes. The consensus was that a workshop or discussion with the City Council would be appropriate. In regards to advertising for the Community Development Corp., John Bernhagen is looking into the possibility of prepared packets on the Hutchinson Development Corporation for various statewide associations and potential clients. In regards to building and sites, John Bernhagen suggested a meeting with all the realtors may be beneficial. The next meeting of the Community Development Corp. will be January 19, 1984, at 7:00 p.m. at the home of Art Cooper. Ron McGraw will send out the meeting notice and agenda. Meeting adjourned at 8:30 a.m. Respectfully Submitted, Gary Plotz hms P4ERLAND LIBRARY SYSTEM BOARD 0 FOR YOUR INFORMATION December 12, 1983 Present: Wayne Hebrink, Renville Representing: Kandiyohi County Dorothy Hinseth, Sunburg Kandiyohi County Orlynn Mankell, New London 1andiyohi Count-,r Lilah Buhr, Stewart McLeod County Melvin Dose, Glencoe " McLeod County Jeanne Lundstrom, Cosmos Meeker County Ellen Moench, Eden Valley Meeker County Curt Johnson, Appleton Appleton Phil Gulstad, Dawson Dawson Albert Linde, Hutchinson Hutchinson Shirley Schutt, Kerkhoven Kerkhoven Linda Ulrich, Renville " Renville LeRoy Sanders, Willmar Willmar Jeanette Buchanan, Willmar Willmar Burton Sundberg, Director Bob Boese, Associate Director Kathy Matson, Associate Director Absent: James Phalen, Graceville* Representing: Big Stone County Stan Jacobson, Granite Falls* " Chippewa County Steve Boehlke, Montevideo* Chippewa County Bob Lundborg, Milan* Chippewa County Jean Stranberg, Atwater Kandiyohi County Kathleen Kubasch, Winsted* McLeod County Steve George, Darwin " Meeker County Sue Nelson, Benson* " Benson Dallas Lundstrum, Bird Island Bird Island Lionel Barker, Glencoe* Glencoe Rod Gaffney, Graceville* n Graceville John Horrocks, Hutchinson* ti Hutchinson Delores Condon, Litchfield* Litchfield Anne Maguire, Madison* Madison Gladys Nelson, Ortonville* ^ Ortonville Sam Malone, 4lillmar* ^ Willmar 1 unfilled position ^ Litchfield *Excused absence Chairman LeRoy Sanders called the Pioneerland Library System Brard meeting to order at 7:00 p.m. at the Willmar Library. Due to the lack of a quorum, the November minutes were tabled until the next meeting. The financial report was reviewed. Mr. Sundberg reported that the 1984 payroll data needs to be put in the com uter prior to the January board meeting. This will be done contingent upon the Library Board's approval of the salary schedule at the January meeting. Necessary adjustments would be made following the Board's approval. Kathy Matson circulated newspaper clippings and the OPLIC Newsletter. Bob Boese reported on the OPLIC library automation committee of which he is a member. A consultant in the area of automation will be hired in the next month or two and will be available for con- sultation to all regional library systems. Bills were presented for payment. Hebrink/Buchanan moved approval of bills. Carried. Payment for the January health insurance was approved. Committee Reports: a. Personnel -- Following presentation of the revised Personnel Policy Manual, discussion was held regarding health insurance (p. 20) as a benefit to regularly - scheduled employees working at least 30 hours per week. This item will be placed on the January agenda. An informal consensus was to implement the revised Personnel Policy manual as of January 1, 1984, subject to change. b. SAMMIE -- The November meeting was cancelled due to inclement weather. Several workshops will be held in the following months: in February a workshop will be held on how to do simple repairs on film projectors and computer terminals. In April there will be a workshop on providing medical and legal information to library customers. During the summer there will be a workshop on assertive man- agement, and the fall annual meeting will cover the topic of public relations for libraries. c. Pioneerland Library System has received a letter from Mr. R. Christian of the Lake Agassiz Regional Library Board. The letter was read and made part of these minutes. A copy of this letter will be given to PLS SAMMIE Board members in that it deals with the evaluation and effectiveness of multi -type library systems in the state. A report distributed by OPLIC on the multi -type program is attached. d. Kathy Matson attended a meeting of the OPLIC Advisory Council. Among other things, she reported that fifteen counties in Minnesota are not currently part of a regional library system. Legislation mandating that they join regional systems is a possibility in the near future. She also reported that Federal money for library buildings in the state was awarded to Aurora, Grand Marais, Hibbing, and Red Lake Falls. e. Meeker County meeting -- Mr. Sundberg and Mr. Sanders will attend the County Commission- ers meeting in Litchfield on January 10 at 10:00 a.m. Unfinished Business: a. Videodisc Project -- The Western Plains Library Board recommends: (1) videodiscs should not be circulated until after each film has been shown at the local theater, and (2) the rental fee should be $5.00 for the videodisc player. It would be made clear to dealers that we are not interested in lending machines out in volume, but that the primary objective is to make discs available. A policy needs l to be developed on the loan of videodiscs and players to non - resident card holders. The consensus of the Board was to follow the same policy as with 16mm projectors, etc. This item will be placed on the January agenda. New Business: a. Salary schedule -- This was reviewed and, as stated previsouly in these minutes, the data will be entered in the computer contingent upon board approval in January. b. Operational Policies -- tabled until the January meeting. c. Insurance -- Mr. Sundberg will obtain interim coverage until the January Board meeting. d. The state mileage rate is now $.27 per mile (effective 7/1/83). e. The January Board Meeting will be held at 7:30 p.m. in the Willmar Library. The Finance Committee will meet at 7:00 p.m. Jeanette Buchanan Secretary Ir RIVut REGI01 -AL LIBRARY BOARD* December 12, 1983 FOR YOUR INFORMATION Present: Wayne Hebrink, Renville Representing: Kandiyohi County Dorothy Iiinseth, Sunburg " Kandiyohi County Orlynn Hankell, New London it Kandiyohi County Lilah Buhr, Stewart it McLeod County Melvin Dose, Glencoe It McLeod County Jeanne Lundstrom, Cosmos " Meeker County Ellen ?wench, Eden Valley " Meeker County Albert Linde, Hutchinson " Hutchinson Linda Ulrich, Renville " Renville Jaaaette Buchanan, Willmar " Willmar LeRoy Sanders, Willmar ° Willmar Burton Sundberg, Director Y.athy Matson, Assistant Director Absent: Jean Stranberg, Atwater Representing: Kandiyohi County Kathleen Kubasch, Winsted* It McLeod County Steven George, Darwin It Meeker County Dallas Lundstrum, Bird Island " Bird Island Lionel Barker, Glencoe* ° Glencoe John Horrocks, Hutchinson° " Hutchinson Delores Condon, Litchfield* n Litchfield Sam Malone, Willmar- " Willmar 1 unfilled position " Litchfield Zxcused absence The Crow River P.e >ional Library Board met at r7illmar on December 12, 1983. Chairman Mankell called the meeting to order at 9:00 p.m. Lundstrom/Buchanan moved to approve the minutes of the November meeting. Carried. Sanders/Linde moved to approve the November treasurer's report contingent upon the review of the finance committee. Carried. Director's report -- A statistical report for December will be available to board members at the January meeting. The payroll includes payments through December 31, 1984, and bills for GRRL for which invoices are available. Buhr/Lundstrom moved that the bills be paid, again contingent upon the review of the finance committee. Carried. Unfinished business -- The CRPL fund balance will be transferred to the Pioneerland Library System January 1, 1984. This transfer of approximately $45,000 includes amortization funds, money from the Glencoe Friends, and other accounts. A certificate of deposit maturing December 15, 19935 with a redemption value of 11,111.65 will be de_rosited to the CRRL account and will be included in the fund transfer. Library trustees serve or the board until replacementq have been appointed. The staff will send Sam Malone an expression of sympathy for the loss of his mother. The meeting was adlourned at 9:12 p.m. Lilah Buhr Secretary t r AGENDA SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 3, 1984 ✓1. Call meeting to order - 7:00 P.M. ,V2. Installation of Newly Elected Mayor and Aldermen 3. RESOLUTIONS AND ORDINANCES ✓(a) Resolution No. 7613 - Designation of Depositories of City Funds In Commercial Banks Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 7614 - Designation of Depository of City Funds - Federal Savings and Loan Associations Action - Motion to reject - Motion to waive reading and adopt '4) Resolution No. 7615 - Designating Official Newspaper Action - Motion to reject - Motion to waive reading and adopt /d) Resolution No. 7616 - Appointing City Officers for 1984 Action - Motion to reject - Motion to waive reading and adopt /(e) Resolution No. 7617 - Appointing Legal Counsel Action - Motion to reject - Motion to waive reading and adopt 1/(f) Resolution No. 7618 - Entering Agreement with Pioneerland Library System Board for Calendar Year 1984 Action - Motion to reject - Motion to waive reading and adopt v(g) Resolution No. 7619 - Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt ✓(h) Resolution No. 7620 - Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt 0 0 COUNCIL AGENDA JANUARY 3, 1984 f(i) Resolution No. 7621 - Resolution Approving Securities for Collateral from First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt f(j) Resolution No. 7622 - Resolution Approving Securities for Collateral from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt ✓(k) Resolution No. 7623 - Resolution Approving Securities for Collateral from First State Federal Savings & Loan Association of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt V(1) Resolution No. 7624 - Resolution Approving Securities for Collateral from First State Federal Savings & Loan Association of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt 4. NEW BUSINESS ✓(a) Selection of Council's Vice - President - Mike Carls Action - Motion to elect J(b) Designation of Superintendent of Police and General Welfare - Robert Stearns Action - Motion to appoint ✓(c) Designation of Superintendent of Accounts, Finances, Health and Sanitation - Mike Carla Action - Motion to appoint ✓(d) Designation of Superintendent of Public Buildings and Fire Protection - Marlin Torgerson Action - Motion to appoint Ae) Designation of Superintendent of Waterworks and Sewers - John Mlinar Action - Motion to appoint -2- C, COUNCIL AGENDA JANUARY 3, 1984 • /(f) Designation of Superintendent of Streets and Alleys - Pat Mikulecky b Action - Motion to appoint f g) Designation of Council's Representative to Burns Manor Nursing Home Board - Mike Carls Action - Motion to ratify Mayor's appointment Ah) Designation of Council's Representative to Hospital Board - Mike Carls Action - Motion to ratify Mayor's appointment j i) Designation of Council's Representative to Planning Commission - Marlin Torgerson Action - Motion to ratify Mayor's appointment (j) Designation of Council's Representative to Park and Recreation Board - Pat Mikulecky Action - Motion to ratify Mayor's appointment , /(k) Designation of Council's Representative to Transportation Board - Marlin Torgerson Action - Motion to ratify Mayor's appointment Al) Designation of Council's Representative to Airport Commission - Pat Mikulecky Action - Motion to ratify Mayor's appointment Am) Designation of Council's Representative to Library Board - John Mlinar Action - Motion to ratify Mayor's appointment /(n) Designation of Council's Representative to Safety Council - Marlin Torgerson Action - Motion to ratify Mayor's appointment /(o) Designation of Council's Representative to Problem Solving Committee - Bob Stearns Action - Motion to ratify Mayor's appointment -3- COUNCIL AGENDA JANUARY 3, 1984 V/(p) Designation of Council's Representative to Downtown Development District Advisory Board - John Mlinar Action - Motion to ratify Mayor's appointment ✓(q) Designation of Council's Representative to Hutch. Housing, Inc. (HRA) - John Mlinar Action - Motion to ratify Mayor's appointment /(r) Designation of Council's Representative to Public Participation Advisory Committee - John Mlinar Action - Motion to ratify Mayor's appointment V ✓(s) Designation of Council's Representative to Tree Board - Pat Mikulecky Action - Motion to ratify Mayor's appointment (t) Designation of Council's Representative for Liquor Store - Marlin Torgerson Action - Motion to ratify Mayor's appointment E(u) Designation of Council's Representative for Junker Sanitation - Mike Carls Action - Motion to ratify Mayor's appointment ✓(v) Designation of Council's Representative for Parking - John Mlinar Action - Motion to ratify Mayor's appointment ,/(w) Designation of Council's Representative for Public Facilities Task Force - Mike Carls and Pat Mikulecky Action - Motion to ratify Mayor's appointment 5. ADJOURNMENT -4- • RESOLUTION NO. 76130 DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the following named banks, which are authorized to do a banking business in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 3, 1984 for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MINNESOTA THE FIRST BANK OF MINNESOTA, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF HUTCHINSON, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA NORTHWESTERN NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA upon terms and conditions following, to -wit: THAT this designation is subject to the right of said City of Hutchinson, Minnesota, to modify, vacate, or revoke the same according to law, and also subject to any depository agreement executed pursuant to Section 118.01, Minnesota Statutes of 1945 and Section 427.01, Minnesota Statutes of 1957, and that said depositories shall pay on demand all deposits therein subject to payment on demand, and BE IT FURTHER RESOLVED: THAT the City Clerk of the City of Hutchinson is hereby authorized and directed to deposit in said banks in special funds to be known as "City of Hutchinson" all monies that may come into his hands. BE IT FURTHER RESOLVED: THAT a copy of this resolution be filed with the City Clerk and each of the banks so designated. Adopted by the City Council the 3rd day of January, 1984. Robert H. Stearns ATTEST: Mayor Gary D. Plotz City Clerk —J_" • • RESOLUTION NO. 7614 DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT First State Federal Savings and Loan Association, Hutchinson, Minnesota, and Midwest Federal Savings and Loan, Minneapolis, Minnesota, are hereby designated as an official depository of and for funds of the City of Hutchinson up to the maximum designated by law. Adopted by the City Council this 3rd day of January, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor RESOLUTION NO. 7615 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, The Hutchinson Leader be designated the official newspaper during the calendar year of 1984 for the City of Hutchinson. Adopted by the City Council this 3rd day of January, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 3 -e, 0 0 RESOLUTION NO. 7616 APPOINTING CITY OFFICERS FOR 1984 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following appointments to the indicated executive offices of the City of Hutchinson are made for the period of one year. Compensation shall be continued as agreed upon by separate Council action: City Clerk /Treasurer /City Administrator Asst. City Clerk /Finance 6 Purchasing Dir. Police Chief Fire Chief Assistant Fire Chief Assistant Fire Chief Assessor Health Officer Director of Fire Inspection Director of Engineering Director of Maintenance Operations Director of Parks and Recreation Liquor Store Manager Building Official Chief Water Plant Operator Chief Wastewater Plant Operator Civic Arena Coordinator City Forester Personnel /Transit Coordinator City Attorney Gary D. Plotz Kenneth B. Merrill Dean O'Borsky Orlin Henke Clinton Gruett Dick Popp Tony Victorian Dr. George Smith George Field Marlow V. Priebe Ralph Neumann Bruce Ericson Charles Nelson Homer Pittman Dick Nagy Finley Mix Marvin Haugen Mark Schnobrich Hazel Sitz James Schaefer Adopted by the City Council this 3rd day of January, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 1] RESOLUTION NO. 7617 APPOINTING LEGAL COUNSEL 0 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT James Schaefer be appointed as City Attorney at a retainer fee for a one -year period. Services to be included within the retainer fee are: prosecution of Police Department cases; attendance at City Council, Planning Commission, and Downtown Development Board meetings; preparation of Resolutions and Ordinances; negotiating property acquisition and counseling property owners on relocation law and benefits; legal services for all bond issues, except legal services for industrial revenue and tax increment bond /note issues and other customary legal services in the normal cause of City business. Matters succ as appearance in county, state district, or federal district court will be billed separately, with an annual ceiling for such legal expenditures as determined by the City Council. State Supreme Court Appeals will be billed as extra legal services outside of the retainer fee and aforementioned ceiling. Legal action initiated to collect obligations owing the City or its agencies may be billed on a contingent fee basis and any amounts received for such actions shall not be included in any aforementioned ceiling. Adopted by the City Council this 3rd day of January, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 3 �, RESOLUTION NO. 7618 ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1984 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson will enter into agreement with the Pioneerland Library System Board for a period of one year beginning January 1, 1984. Adopted by the City Council this 3rd day of January, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 3 -� 0 0 RESOLUTION NO. 7619 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City Depository, has presented as collateral $5,000,000.00 as follows: PLEDGE DESCRIPTION RATE MATURITY AMOUNT 3762 Illinois State 5.25 03 -01 -86 $ 50,000.00 3762 Fairbanks, Alaska 12.00 02 -01 -86 50,000.00 3989 Fed. Home Loan Banks 12.80 07 -25 -85 300,000.00 3989 Fed. Home Loan Banks 11.00 05 -25 -84 100,000.00 3989 Fed., Farm Credit Banks 10.00 12 -01 -86 200,000.00 5822 Cottage Grove So. Wash. Co. MN. 5.20 02 -01 -90 50,000.00 5822 Lakeville MN ISD 5.20 03 -01 -90 50,000.00 5822 Burnsville Minnesota 8.10 03 -01 -90 100,000.00 7080 Moorhead MN 5.20 01 -01 -91 50,000.00 7080 Mound MN 5.60 01 -01 -91 50,000.00 7080 Mesa Maricopa County Arizona 12.00 07 -01 -91 100,000.00 7080 Fed. Nat'l. Mtg. Ass'n. 14.625 06 -10 -86 200,000.00 7080 Fed. Nat'l. Mtg. Ass'n. 11.550 03 -10 -87 200,000.00 9512 Fed. Nat'l. Mtg. Assn. 17.00 02 -11 -85 1,000,000.00 9512 Fed. Nat'l. Mtg. Assn. 14.90 12 -10 -85 500,000.00 9518 Fed. Nat'l. Mtg. Assn. 14.45 08 -10 -87 500,000.00 9518 U.S. Treasury Note 16.00 11 -15 -84 500,000.00 9518 U.S. Treasury Note 15.00 01 -31 -84 500,000.00 9518 U.S. Treasury Note 15.125 02 -29 -84 500,000.00 TOTAL 5,000,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the First National Bank of Minneapolis for safekeeping. Adopted by the City Council this 3rd day of January, 1984. Gary D. Plotz City Clerk Robert H. Stearns Mayor 3 -G. 0 0 RESOLUTION NO. 7620 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the Citizens Bank and Trust Co. of Hutchinson, a City Depository, has presented as collateral $4,200,000.00 for the City of Hutchinson as sponsoring agency of the Utilities Commission as follows: PLEDGE DESCRIPTION RATE MATURITY AMOUNT 1413 Fed. Home Loan Banks 16.40 09 -25 -84 $ 300,000.00 3371 Fed. Home Loan Banks 16.40 08 -27 -84 200,000.00 5892 Fed. Home Loan Banks 14.15 09 -25 -85 300,000.00 9477 U.S. Treasury Notes 16.125 11 -15 -86 500,000.00 9553 Fed. Home Loan Banks 15.80 01 -25 -84 500,000.00 9553 Fed. Home Loan Banks 15.55 07 -25 -84 300,000.00 9564 Fed. Farm Credit Bank 9.55 12 -03 -84 200,000.00 9564 Fed. Farm Credit Bank 13.20 03 -04 -85 200,000.00 9573 Fed. Home Loan Banks 12.25 12 -26 -84 200,000.00 9573 U.S. Treasury Note 10.00 12 -31 -86 500,000.00 9573 F.F.C.B. 15.15 07 -21 -86 300,000.00 9594 U.S. Treasury Notes 12.125 09 -30 -84 100,000.00 9594 U.S. Treasury Notes 12.125 09 -30 -84 100,000.00 9594 U.S. Treasury Notes 12.125 09 -30 -84 5002000.00 TOTAL $4,200,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the First National Bank of Minneapolis for safekeeping. Adopted by the City Council this 3rd day of January, 1984. Gary D. Plotz City Clerk Robert H. Stearns Mayor - kr 0 0 RESOLUTION NO. 7621 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $1,500,000.00 as follows: DESCRIPTION RATE MATURITY AMOUNT Federal Farm Credit Bond 17.0 12 -02 -85 $ 200,000.00 U.S. Treasury Note 14.75 05 -15 -84 500,000.00 Federal Home Loan Bank 14.15 09 -25 -85 500,000.00 U.S. Treasury Note 14.875 06 -30 -86 200,000.00 FDIC Insurance -- -- 100,000.00 TOTAL $1,500,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the F S M Marquette National Bank for safekeeping. Adopted by the City Council this 3rd day of January, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 0 0 RESOLUTION NO. 7622 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $2,500,000.00 as follows: BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the F & M Marquette National Bank for safekeeping. Adopted by the City Council this 3rd day of January, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 0 DESCRIPTION RATE MATURITY AMOUNT U.S. Treasury Note 13.375 03 -31 -85 $ 300,000.00 U.S. Treasury Note 14.125 12 -31 -85 400,000.00 U.S. Treasury Note 15.125 02 -29 -84 200,000.00 U.S. Treasury Note 06 -30 -87 500,000.00 U.S. Treasury Note 13.75 08 -15 -87 500,000.00 U.S. Treasury Note 14.625 02 -15 -85 500,000.00 FDIC Insurance -- -- 100,000.00 TOTAL $2,500,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the F & M Marquette National Bank for safekeeping. Adopted by the City Council this 3rd day of January, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 0 RESOLUTION NO. 7623 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS 6 LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, the First State Federal Savings & Loan Association of Hutchinson, a City Depository, has presented as collateral $2,420,696.57 as follows: DESCRIPTION MATURITY AMOUNT GNMA - Pool 68345 5 -15 -98 $507,702.00 GNMA - Pool 62473 2,012 290,930.54 GNMA - Pool 0007 2,013 323,039.75 GNMA - Pool 60175 2,013 299,024.28 U.S. Treasury 11 -15 -2,012 500,000.00 U.S. Treasury 9 -30 -87 500,000.00 TOTAL $2,420,696.57 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with Merrill, Lynch, Pierce, Fenner 6 Smith, Inc. for safekeeping. Adopted by the City Council this 3rd day of January, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor g- 0 0 RESOLUTION NO. 7624 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the First State Federal Savings & Loan Association of Hutchinson, a City Depository, has presented as collateral $2,076,957.02 as follows: DESCRIPTION MATURITY AMOUNT GNMA - Pool 60482 2,013 $ 499,649.87 FHLMC 2,009 327,500.60 GNMA - Pool 68562 2,013 601,667.73 GNMA - Pool 59787 2,013 205,609.82 FHLMC 2,010 442,529.00 TOTAL $2,076,957.02 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with Merrill, Lynch, Pierce, Fenner & Smith Inc. for safekeeping. Adopted by the City Council this 3rd day of January, 1984. ATTEST: Gary D. Plotz City Clerk RoDert H. Stearns Mayor