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cp12-11-1984 cHUTCH INSON CITY CALENDAR WEEK OF December 9 TO December 15' f 1984 ` WEDNESDAY -12- 10:00 - 11:00 A.M. - Meeting of Directors at City Hall 7:00 P.M. - Meeting of Cable TV Advisory Com- mittee at City Hall 7:30 P.M. - Airport Commission Meeting at City Hall SUNDAY -9- . THURSDAY -13- MONDAY /Z4 12:00 P.M. - Open Bids at City Hall for 1985 Im- provement Projects (Lettings 2, 3 & 5) FRIDAY -14- TUESDAY -11- 0 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -15- AGENDA . REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 11, 1984 • A. Call to Order - 7:30 P.M. ✓. Invocation - Reverend Trevor MacGowan ,i3. Consideration of Minutes - Regular Meeting of November 27, 1984 Action - Approve as presented - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - November 1984 2. Nursing Home Board Minutes dated October 25, 1984 3. Library Board Minutes dated November 17, 1984 4. Park Board Minutes dated November 7, 1984 Action - Motion to accept report and minutes A) Resolution No. 7931 - Resolution Authorizing Substitution of Securities to First State Federal Savings & Loan Association of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt V/ c) Resolution No. 7932 - Transferring $30,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt ✓(d) Consideration of Application for Snow Removal Permit: 1. Homer Wass 2. Henry Forcier 3. Florian Thode 4. Fred Heidecker 5. Leslie Johnson 6. Milton Hanson 7. Dale Sturges 8. Juul Contracting Action - Motion to reject - Motion to approve and issue permits 5. Public Hearing - 8 :00 P.M. i(a) Budget Hearing of Federal Revenue Sharing • Action - Motion to close hearing - Motion to reject - Motion to approve budget and adopt Resolution No. 7930 1 COUNCIL AGENDA • • DECEMBER 11, 1984 6. Communications, Requests and Petitions V(a) Consideration of Correspondence from Erland Jablinski Regarding Variance Granted for Mini Warehouse Storage Building Action - VI(b) Update On City Pay Plan Action - 7. Resolutions and Ordinances ✓(a) Ordinance No. 27/84 - Ordinance Amending Section Nine of the Hutchinson City Zoning Ordinance, Entitled: Tabulation of Dimen- sional Requirements for Zoning Districts Action - Motion to reject - Motion to waive second reading and adopt ✓(b) Resolution No. 7933 - Resolution Clearing and Closing The Special Assessment Bond Fund of 1973 And Transferring Any Balance To The Special Assessment Bond Fund Of 1976 And Clearing And Closing The 1982 Tax Increment Construction Fund And Transferring Any Balance To The 1982 Tax Increment Debt Service Bond Fund Action - Motion to reject - Motion to waive reading and adopt Aa) Resolution No. 7934 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business ✓(a) Review of Liquor License for T. L. Scalawags, Inc. (DEFERRED NOVEMBER 27, 1984) Action - Motion to reject - Motion to approve amending liquor license ✓(b) Consideration of 1985 Improvement Project No. 85 -01 -24 (DEFERRED NOVEMBER 27, 1984) Action - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution No. 7909 ✓(c) Consideration of Proposed Liquor Store Site Property Action - 9. New Business 2 Ll 0 • COUNCIL AGENDA • DECEMBER 11, 1984 E VW Consideration of Rate Structure Adjustment for Hutchinson Utility Gas and Electricity Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution ✓(b) Consideration of Parking Restrictions On Fifth Avenue Southeast Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance No. 28/84 and set second reading for December 20, 1984 ✓(c) Consideration of Holiday Schedule for City Employees Action - /(d) Consideration of Approving Plans and Specifications and Adver- tising for Bids On 1984 Improvement Projects (Lettings No. 4, 6 and 8) Action - Motion to reject - Motion to approve and advertise for bids - Motion to waive readings and adopt Resolutions No. 7927, No. 7928 and No. 7929 0 ,/(e) Consideration of Authorization to Write Off Old NSF Checks And Outstanding Checks Action - Motion to reject - Motion to approve /(f) Consideration of Discontinuing Maintenance of Private Parking Lot At Second Avenue and Glen Street (Requested by Alderman Mikulecky) Action - v'(g) Consideration of No Parking On South Grade Road from Highway 15 South to Civic Arena (Requested by Alderman Mikulecky) Action - ,/(h) Consideration of Adopting Resolution Requesting Signal Light At Highway 7 West And School Road (Requested by Alderman Mikulecky) Action - v(i) Consideration of Computerized Tree Inventory with Recommendation from Tree Board Action - Motion to approve - Motion to reject 10. Miscellaneous ,/(a) Communications from City Administrator 3 COUNCIL AGENDA 0 • DECEMBER 11, 1984 11. Claims, Appropriations and Contract Payments V (a) Verified Claims Action - Motion to approve and authorize payment from appropriate f unds ✓12. Adjournment 4 0 0 E 0 0 . MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 27, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Thor Skeie. 3. MINUTES The minutes of the regular meeting of November 13, 1984 and bid opening of November 13, 1984 were approved as presented. PRESENTATION Alderman Torgerson presented a plaque to Myron Johnson on behalf of the City and the Minnesota Safety Council in recognition of his meritorious service to the community. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - OCTOBER 1984 2. PLANNING COMMISSION MINUTES DATED OCTOBER 16, 1984 3. AIRPORT COMMISSION MINUTES DATED NOVEMBER 14, 1984 Mayor Stearns ordered the report and minutes to be received for filing. (b) CONSIDERATION OF APPOINTMENT OF DON PANKAKE TO AIRPORT COMMISSION It was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to ratify the appointment. Motion unanimously carried. (c) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT 1. LEONARD RIEMANN 2. CYNTHIA BEADELL . The motion was made by Alderman Mlinar to approve and issue said permits. Alderman Torgerson seconded the motion, and it carried unanimously. 1 C=�- 0 0 COUNCIL MINUTES NOVEMBER 27, 1984 (d) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT: 1. JEFF HAAG 2. RICHARD EWERT JR. 3. RICHARD SMYKALSKI 4. OTTO TEMPLIN 5. GENE BETKER 6. GILBERT LEHMAN 7. RANDY PETERSON 8. LLOYD CHRISTENSEN Alderman Carls made the motion to approve and issue snow removal permits. The motion was seconded by Alderman Mlinar and unani- mously carried. 5. PUBLIC HEARING - 8 :00 P.M. (a) WATERMAIN IMPROVEMENT PROJECT NO. 85 -01 -33 Mayor Stearns called the public hearing to order at 8 :00 P.M. for consideration of a watermain improvement. City Engineer Priebe presented previous data regarding the proposed watermain and appurtenances to be constructed on Ontario Street, Third Avenue Southeast and Huron Street. The estimated cost of the project was $22,400. Mr. Al Schramm stated he was representing his mother, Dorothy Schramm, who owned property on Ontario Street. He inquired about the cost of the project and assessable cost. The motion was made by Alderman Torgerson to close the hearing at 8:10 P.M. Alderman Mlinar seconded the motion, and it carried unanimously. Alderman Torgerson moved to approve project No. 85 -01 -33 and to waive reading and adopt Resolution No. 7926. Motion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY CITY ATTORNEY TO ATTEND MINNESOTA PUBLIC SECTOR LABOR LAW SEMINAR JANUARY 18, 1985 Following discussion, the motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the request. Motion carried unanimously. . (b) CONSIDERATION OF REQUEST BY FINANCE DIRECTOR TO ATTEND ADVANCED WORKSHOP IN CITY AUDITS DECEMBER 5, 1984 2 9 0 COUNCIL MINUTES NOVEMBER 27, 1984 After discussion, Alderman Carls moved to approve the request. Mo- tion seconded by Alderman Mlinar and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7920 - RESOLUTION RELATING TO CITY ENGINEERING AND ADMINISTRATION FEE It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7920. Motion carried unanimously. (b) ORDINANCE NO. 25/84 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRI- TORIES BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON The motion was made by Alderman Torgerson to waive the second read- ing and adopt Ordinance No. 703. Alderman Carls seconded the mo- tion and it unanimously carried. (c) ORDINANCE NO. 26/84 - AN ORDINANCE GRANTING AN EASEMENT TO CERTAIN MUNICIPALLY OWNED PROPERTY • Alderman Torgerson moved to waive the second reading and adopt Or- dinance No. 704. The motion was seconded by Alderman Carls and carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF VARIANCE AS SUBMITTED BY ERICKSON OIL COMPANY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED NOVEMBER 13, 1984) It was moved by Alderman Torgerson to table this item until such time as a written statement has been presented to the City Council. Alderman Mikulecky seconded the motion, and it unanimously carried. (b) REVIEW OF LIQUOR LICENSE FOR T.L. SCALAWAGS,INC. (DEFERRED NOVEMBER 13, 1984) It was reported there was a request by the owner to defer action for two weeks. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to defer action until the next City Council meet- ing. Motion carried unanimously. (c) CONSIDERATION OF WINTER INTERMENT AND SPRING BURIAL AT CEMETERY (DEFERRED NOVEMBER 13, 1984) Following discussion of alternative price structures for burial, 3 0 0 COUNCIL MINUTES NOVEMBER 27, 1984 the motion was made by Alderman Mlinar to approve alternative No. 7: summer $150, winter $250, and lot price $175. Alderman Miku- lecky seconded the motion, and it unanimously carried. (d) REVIEW OF GASOLINE PURCHASED BY CITY (REQUESTED BY ALDERMAN PAT MIKULECKY) (DEFERRED NOVEMBER 13, 1984) After discussion, the motion was made by Alderman Mikulecky to direct the Maintenance Operations Director to contact the School District for a copy of their gasoline specifications for adaptation to City use and to contact all local service stations regarding City gasoline service. Alderman Carls seconded the motion, and it carried unanimously. (e) CONSIDERATION OF 1985 IMPROVEMENT PROJECT NO. 85 -01 -24 (DEFERRED NOVEMBER 13, 1984) It was moved by Alderman Mlinar, seconded by Alderman Carls, to de- fer this item to the December 11, 1984 Council meeting. Motion carried unanimously. (f) CONSIDERATION OF SETTLEMENT OF DOWNTOWN PARKING APPEALS Following discussion on the parking program assessments, Alderman Mlinar moved to approve the City Attorney's second alternative for settlement, ie., average the current appraisals obtained by the City and the appellant. The motion was seconded by Alderman Miku- lecky and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS There was no one present to request an extension of the payment period. Upon motion by Alderman Torgerson, seconded by Alderman Mikulecky, it was moved to authorize discontinuation of service on December 3, 1984 at noon unless other arrangements were made. The motion carried unanimously. (b) CONSIDERATION OF REPORT BY COMMUNITY SERVICES OFFICER ON STRAY DOGS A report was presented, but no action was taken. (c) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY V.F.W. AUXILIARY The motion was made by Alderman Mlinar to approve and issue the li- cense. Alderman Carls seconded the motion, and it unanimously car- ried. 4 0 0 0 COUNCIL MINUTES NOVEMBER 27, 1984 (d) CONSIDERATION OF ESTABLISHING HEARING DATE FOR FEDERAL REVENUE SHARING BUDGET It was moved by Alderman Carls, seconded by Alderman Mlinar, to set a public hearing on the federal revenue sharing budget for December 11, 1984 at 8:00 P.M. Motion carried unanimously. Alderman Torgerson made the motion to approve designating funds for the budget. The motion failed for lack of a second. The motion was made by Alderman Mlinar to designate a $200,000 ex- penditure for a public safety building. Alderman Mikulecky seconded the motion, and it unanimously carried. (e) CONSIDERATION OF BUDGET REVIEW OF ENTERPRISE FUNDS: 1. LIQUOR STORE 2. WATER /SEWER /REFUSE 3. CENTRAL GARAGE After a budget review by the Finance Director, it was moved by Ald- erman Torgerson to approve the three budgets. The motion was sec - onded by Alderman Mlinar and carried unanimously. (f) CONSIDERATION OF ESTABLISHING POOL AND RECREATION CONSTRUCTION FUND AND CLOSING CAPITAL PROJECT 1983 FUND It was moved by Alderman Carls, seconded by Alderman Mikulecky, to approve and waive reading and adopt Resolution No. 7925. Motion unanimously carried. (g) CONSIDERATION OF ENTERING INTO AGREEMENT WITH ELECTRO WATCHMAN FOR WASTEWATER TREATMENT PLANT The motion was made by Alderman Mikulecky to approve and enter into agreement with Electro Watchman. Alderman Mlinar seconded the motion, and it carried unanimously. (h) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY ROBERT MCGEE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Carls moved to approve the variance and to waive reading and adopt Resolution No. 7921. The motion was seconded by Alderman Torgerson and carried unanimously. (i) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY R. KABLE, D. BUECHELE AND W. BACON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After extensive discussion, the motion was made by Alderman Mlinar 9 COUNCIL MINUTES NOVEMBER 27, 1984 E to table the item indefinitely. The motion was seconded by Alder- man Torgerson and failed, with Aldermen Mlinar and Torgerson voting aye and Aldermen Carls and Mikulecky and Mayor Stearns voting nay. Alderman Carls then moved to defer the item until such time as the Planning Commission and City Council could consider amending the existing zoning ordinance to require a "site plan" with the zoning request. Alderman Mlinar seconded the motion. It was determined the motion was out of order. The motion was made by Alderman Carls to deny the rezoning request and to request the City Council and Planning Commission to consider a change in the zoning ordinance to combine the site plan and re- zoning request. Alderman Mlinar seconded the motion. The motion was amended by Alderman Mlinar to include the following reasons for denial: public safety hazard, increased traffic, change in property value, and the present character of the neighborhood. Alderman Carls seconded the amended motion, and it carried four to one, with the Mayor voting nay. The motion with the amendment was voted on and carried three to two, with Aldermen Carls, Mlinar and Mikulecky voting aye and Alderman Torgerson and Mayor Stearns voting nay. 0 (j) CONSIDERATION OF REQUEST FOR SIGN VARIANCE SUBMITTED BY MID- i CONTINENT THEATRE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STIPULATIONS After discussion, Alderman Mlinar moved to approve the sign var- iance and to waive reading and adopt Resolution No. 7922. The mo- tion was seconded by Alderman Torgerson and unanimously carried. (k) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HUTCHINSON MANUFACTURING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH NOTATION Following discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the conditional use permit and to waive reading and adopt Resolution No. 7924. Motion carried unanimously. (1) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY SCHLUETER REFRIGERATION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH NOTATION After discussion, the motion was made by Alderman Torgerson to ap- prove the conditional use permit and to waive reading and adopt Resolution No. 7923. Alderman Carls seconded the motion, and it unanimously carried. (m) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY ROBERT HORNICK • WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION 3 0 COUNCIL MINUTES NOVEMBER 27, 1984 • It was reported that Mr. Robert Hornick had withdrawn his request, and he would be submitting a request for IC -1 zoning. No action taken. (n) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 9 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the amendment and to waive first reading of Ordinance No. 27/84 and to set second reading for December 11, 1984. The motion was seconded by Alderman Carls and carried unanimously. (o) CONSIDERATION OF SKETCH PLAN SUBMITTED BY HERB FILK TO COUNTY After considerable discussion, the motion was made by Alderman Tor - gerson to approve the sketch plan with the contingency of a sub- division agreement. Alderman Mikulecky seconded the motion, and it unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported two applications were received . after the Council packet was completed and required Council action, namely a Christmas tree sales permit for Charles Pulkrabek and a gambling devices license for the V.F.W. Cooties. Alderman Mikulecky moved to approve the Christmas tree sales permit and issue license to Charles Pulkrabek. Motion seconded by Alder- man Mlinar and carried unanimously. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and issue a gambling devices license to the V.F.W. Cooties. Motion carried unanimously. Mr. Plotz reported on a recommendation from Consultant Dwight Tange regarding changing insurance carriers for Directors and Officers liability for the Hutchinson Community Hospital and Burns Manor Municipal Nursing Home. Following discussion, it was moved by Alderman Carls to approve a change of carrier for Directors and Officers liability insurance for Hutchinson Community Hospital and Burns Manor Municipal Nursing Home as recommended. The motion was seconded by Alderman Carls and unanimously carried. Administrator Plotz commented on a recent letter from the M.P.C.A. regarding funding for the proposed Hutchinson wastewater treatment plant. Discussion was then given to the value of pursuing the CCBA process. 7 • 0 COUNCIL MINUTES NOVEMBER 27, 1984 • (b) COMMUNICATION FROM MAYOR ROBERT H. STEARNS Mayor Stearns reported the newly created Cable TV Advisory Commit- tee would be comprised of the following during its organizational stage: Attorney G. Barry Anderson, Donald Schumacher, George Halo - nen, Donald Hansen, Alice Paul, and Mark Myers. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to ratify the appointments. Motion unanimously carried. (c) COMMUNICATION FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson inquired about the possibility of constructing escape lanes near the bridge on Highway 7 West. He stated there was a safety hazard in that area which needed attention before a serious accident occurred. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the claims and authorize payment from the ap- propriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11 :10 P.M. • H 0 ... C•404 Period in " l •r - parmrts I .ad NOVEMBEA 1954 PLEASE MAIL ON OR SEFORIEW 4TH DAY OF THE MONTH U.S. at "anTVe Ca--.Oct e.. u. or�csaaua IPli w WWI ny arras in nos ar wrwal REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 0103500 41 9 9999 055 a 51 26 0 2730 CENSUS USE OMLT KOREA PITTMAN BLOT OFF CITY HALL 37 WASHINGTON AVE NEST HUTCHINSON AN $5350 He. the geographic coverage of this pnn{t system changed during this pried] © No ❑ Yet - Explain in comments If n0 permits Mere Issued during this Burn. el the Census MAIL lease read theinsnuctions before Period, onto, (X) In Sea and return fOeo COPY TO 1201 lost Tenth Sweet completing form. For further hdD, Jeffersonville, Ind.47132 call collect (301) 763 -7244, Section I - NEW RESIDENTIAL HOUSE. PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND INm No' Number Valwtion of If , Valuation of ulldings Xousin MOBILE HOMES consvucUan N' sin Bulldinp sing construction IS) lei u i(ss Z d lOmll cantll 141 lei mi�� ion /trnbl US) One - family houses, detached 101 One- family houses attached, each unit separated from adjoining unit(:) by a wall that extends from ground to roof 102 B 8 481,832 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 701 -105) 109 10 10 590,981 Mobile homes 112 Is Section II - NEW RESIDENTIAL NON. PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Item No. NYmba, Valuation of Number Valuation of ulldin s Rooms Ildln s S flaoms BUILDINGS conSVuctim loner canna) construction (F caslal (a) (DI (c) Idl (a) 10 I ) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III - NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED BUILDINGS IMn Number valuation of Number Valuation of ildinp ousing mite Buibin ous nE units construction (doll MbJ construction (doll rnb) (a) Ibl (c) Idl Iel 10 (EI Amusement and recreational buildings 318 Churches and other religious buildings 319 Industrial buildings 320 Parking garages (open to general public) 321 Service stations and repair garages 322 l� Has itals and other institutional buildin s 323 Office, bank, and professional buildings 324 kl :d Public works and utilities buildings 325 Schools and other educational buildin s 326 Stores and other mercantile buildings 327 94141411 a: Other nonresidential buildings 328 Structures other than build in z 329 1 1 500 -si a Sedien IV -ADDITIONS AND ALTERATIONS r Ac An increase in the number of housing units (in the housing units column, eenter only the number of additional '. V Units) 433 °w 4 No change in the number of I. kP_ - u e housing units 434 8 49.400 c _ A decrease in the number of housing n units (in the housing units column, " In ter only the number of decreased A I units) 435 Residential garages and carports (attached and detached) 476 1 All other buildings and structures 431 4 ''•f' 29,805 to - Sign Permits PLEASE CONTINUEONAEVEASE SIOE �► 1 - Moving Permit 48 Permits - $670,686.00 Total Valuation 4 SeeX ■a V — CONVERSIONS P■1vaLLr a ■ ■[n rwuciT o ■ ■go INaT Xumpat VIIUa110n 01 NYTDIt VIIYaIiW 01 Wing, NWIIns Mlla fgntructtlt.l ulldilrga NWfily Mlis conahuctiW fQnil eente/ Nonresidential and nonhoustkeeping III lot Icl (d) LI IO to buildings to housekeeping buildings 510 Housekeeping buildings to nonresidential and nonhousekeeping buildings 511 Section VI — DEMOLITIONS AND RAZING OF BUILDINGS One-family buildings attached "' and cy and douched 615 1 1 'y %• . iiek Two -famil Y buildin s 6 16 e`Lf ak Three- and four - /amity buildings 617 •''�`. Five -or -more family buildings 618 dj s• ,W ' 1P r All other buildings and structures 619 3 -' „"^` R!"'PR•"1'�'t,r y a °�- , It Stctien VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF SSOD,000 Please provide in the space below, OR MORE additional information for each individual permit valued at 5500,000 or more entered in sections I through V. em fin nom Sec. Description Nsme and address of Ownership Mara fx/ Valuation of construction Number housing of Number of 1_y Owner a WINer We (()wr cWn) units buildings Isl Ibl ind of building (c) Idl Isl Ifl (a) _______________________ ❑Private ______________ Site wit's _______________________ ❑Public f Hind of Wilding _______________________ ED Private Site atldreas _______________________ ❑Public Kind of building _______________________ ED Private file adOrass ----------------------- ❑Public Kind of building ____________________ _______________________ C3 Private file atldresa ______________ ____ - - -__ ❑ Public Kind of building _______________________ ❑Private fib atldtea3 _______________________ ❑Public Kind of Wildins _______________________ ED Private ____________________ site address __ _____________________ ❑Public Kind of W11ding _______________________ ❑Private ____________________ Site addrna ______________ ____ —____ ❑ Public Kind of building _______________________ ❑Private _ite ___________________ S a0dna _______________________ ❑ Puplic Kind of building _______________________ ❑Private Site atldresa ____ ❑Public t.0,nlllante Hanle Of person to contact regarding this rspotl Homer Pittman Telephone Area code Number EctwiW Title eowu c..o. ,a.t..., Building Official 612 587 -5151 2 L i BURNS MANOR MUNICIPAL NURSING HOME Minutes - October • 1984 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, October 25, 1984, at Burns Manor, 3:30 p.m., President Leslie Linder presiding. All members present, Dwight Tange, Insurance Consultant was a guest. INSURANCE Dwight Tange, Insurance Consultant made recommendations regarding 1. Changing Carriers for Directors & Officers Liability and 2. Increase in Limits for Umbrella Liability. Following discussion. A motion was made by Larry Graf and seconded by Gloria Dansereau to approve change in insurance for Directors and Officers Liability to Markel Service, Inc., which also serves the City, conditional on City Council approval. All were in favor. Motion carried. A motion was made by Larry Graf and seconded by Eldred Miller . to increase the limit of liability on the umbrella coverage from the current One (1) million dollar to a new limit of Five(5) million dollar. All were in favor. Motion carried. A lengthy discussion followed concerning employee health insurance. A motion was made by Larry Graf and seconded by Keith Duehn that Burns Manor will contribute a maximum of $50.00 per month (single premium coverage) or 1008 of premium for eligible employee or what ever is less for the duration of the health insurance program. An eligible employee works 80 hours in a two week period. This will depend on approval of funding from the City Council for the first two years of the insurance program. Mike Carls will discuss this with the City Council. All were in favor. Motion carried. MINUTES OF PAST MEETING A motion was made by Keith Duehn and seconded by Esther Kuehl to approve the minutes. All were in favor. Motion carried. ACCOUNTS PAYABLE The statistical report was presented and discussed. The occupancy rate was again discussed. A motion was made by Gloria Dansereau and seconded by Esther Kuehl to approve for payment the attached listing of accounts pay- able and cash disbursements in the amount of $52,600.09. All were in favor. Motion carried. Minutes October 1984 Page 2 OLD BUSINESS A. Meeting Date and Time. The time of the meeting will be 4:30 p.m. on November 29, 1984 and 4:30 p.m. on December 20, 1984. The CIty Administrator will be notified that future meetings will be held at 4:30 p.m. on the 4th Thursday of the month. B. Educational Material. The educational material requested from Minnesota Hospital Association for the Board of Directors has not been received.' C. Quarterly Meeting with the Hospital Board. Mavis Geier, Administrator will discuss a joint meeting with Phil Graves, Hospital Administrator, to be held November 29, 1984 at 7:00 p.m. at Burns Manor. D. Job Discriptions. Job discriptions for the supervisory staff and the Administrator were included in the packet. E. Reduction of Hours - Statement of Policy. The policy that has been used to reduce Nursing Assistant hours was presented and discussed. Following discussion. A motion was made by Mike Carls . and seconded by Esther Kuehl that the Statement of Policy for reduction of hours be that if it is necessary to cut hours that it be done as fair and equal as possible. All were in favor. Motion carried. NEW BUSINESS A. Projected Salary Increase. Gloria Dansereau proposed that a 3�% salary increase be projected for 1985. This will be prepared for the November meeting. B. State licensing an /or Federal Regulations. The State Licensing Orders and /or Federal Certification order form was included in the packet. Burns Manor has received 12 month certification for Skilled and ICF beds under the Title XIX Medical Assistance Program. C. A motion was made by Larry Graf and seconded by Gloria Dansereau to allow $11.00 (Radiology LTD) and $48.00 (Dr. Juffer) and the outstanding bill for Hutchinson Community Hospital (deduction of Medicare payment) for Ruth Luthens payable to George Luthens. Discussion followed. All were in favor. Motion carried. . D. Surveys. Resident Satisfaction Surveys were available. No comments were made. 0 0 Minutes October 1984 . Page 3 There being no further business, a motion was made by Esther Kuehl and seconded by Eldred Miller to adjourn the meeting. All were in favor. Motion carried. The Burns Manor Board of Directors will meet Thursday November 29, 1984 at 4:30 p.m., in the Annex sun porch at Burns Manor Municipal Nursing Home. ATTEST: Leslie B. Linder, President 0) Respectfully submitted: Ma.is J. G r ecretary 0 0 0 November 17, 1984 The library board met on November 17, 1984, with the following members present: Ralph Bergstrom, Kathy McGraw, Paul Ackland, Sue O'Brien, Albert Linde, John Horrocks, John Mliner, Elaine Clay and Mary Henke, librarian. The minutes of the previous meeting were read and approved. The purpose of the meeting was to consider the rental of 2,387 square feet at Century 21 Building for a temporary library during con - struction of the addition to the library. Following discussion, a motion was made by Paul Ackland, seconded by Albert Linde to recommend to the City Council the rental of the 2,387 square feet at a rental fee of $1,200.00 per month for a six month period, additional time on a monthly basis. Electric and heating bills are the re- sponsibility of the City. Motion carried. Paul Ackland volunteered to contact the City Administrator regarding a rider to our insurance policy during the construction period. . Motion carried for adjournment. Kathy McGraw, Secretary City Council approved the recommendation of the Library Board Tuesday evening, October 23, 1984. Secretary Z/ -a. (3) 0 0 PARK BOARD MEETING Wednesday, November 7, 1984 . 5:30 p.m. Members Present: Lyle Block, Roger Hagenmiller, Pat Mikulecky, Kathy McGraw. Also present were; Marvin Haugen, Mark Schnobrich, John McRaith, and Susan Reid. Guest: Rollie Jensen, former Park Board Member Plaque of Recognition Pat Mikulecky presented Rollie Jensen with a plaque of recognition on behalf of the City of Hutchinson. Minutes The minutes dated October 3, 1984 were approved by a motion made by Pat Mikulecky and seconded by Kathy McGraw. Building Committee Update The board reviewed the minutes from the November 5th meeting of the Building Committee. • Camp Ground & Park Fees A report on campground fees was presented. Figures for 1984 showed that campground revenue was $2,435 and shelter and field permits brought in $943. The 1985 budget includes $5,500 in campground fees and $1,000 in permit fees. The city council had mentioned a possible increase in rates for 1985 to make up the difference. The board decided to follow a recommendation from Bruce Ericson to keep the fees at their present levels and see if increased monitoring of campgrounds on weekends would result in increased revenues. The fees are presently $5 for water and electrical hook -up and $3 for non - hook -up. Concession Report The 1984 concession report from Roberts Park showed a profit of $3,114.64 for the season starting in May and running through August. The profit estimated for the 1985 season in $3,225. This compared to $1,200 in revenue for each of the two years the concession stand was leased out. Weed Ordinance Mark Schnobrich recommended to the board to change the city's weed ordinance so that a registered letter would not be necessary. He cited the fact that many offenders were avoiding the picking up of any registered mail and thereby defeated the purpose of this somewhat expensive notification system. Mark felt that a notice by regular mail along with notices in the paper once each month would properly inform the property owners. If necessary, a flyer could also be sent with the utility bills at the beginning of the summer. • 0 Pat Mikulecky made a motion that the board change the weed ordinance. Roger Haggenmiller seconded the motion and the board unanimously approved. The changes . are as follows: - a notice will be published in the paper prior to each weed inspection stating the ordinance and the date the inspection would be made. - a courtesy letter would be sent out to those individuals who owned lots in violation of the ordinance. This letter would be sent by regular mail and state: - which issue the notice appeared in - the date the inspection was made - the date the lot is scheduled to be mowed Ice Usage for 1983 -84 (Civic Arena) Arena Coordinator Mary Haugen presented the board members with a report on ice - time usage for all the various groups during the 1983 -84 season. He noted that the pressure for available ice time is becoming greater due to the growth in the figure skating and broomball programs. Youth Football Program Review Recreation Supervisor John McRaith reported that the youth football program had ended and that the response to changes made this year were very positive. . For the second year, high school players were hired to coach with very good results. Playing all the games at the same time and at one location (Roberts Park) was also noted as a major improvement. The tackle program had 160 participants involved (including teams from Silver Lake and Buffalo Lake) while the flag program had 90 participants. Memorial Tree Planting Mark Schnobrich updated the park board on the Memorial Tree Planting in Roberts Park. He exhibited one of the plaques which will be placed next to each tree. The Oddfellows have donated the plaques to help support this program. Election of Officers Deferred until next meeting. Meeting was adjourned at 6:40 p.m. 11 i 0 • RESOLUTION NO. 7931 9 RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, First State Federal Savings & Loan Association of Hutchinson, a duly designated depository of the City, has requested release of the fol- lowing securities: DESCRIPTION MATURITY AMOUNT GNMA Pool 1!0007 2013 $323,039.75 GNMA Pool 1162473 2012 290,930.54 which has heretofore been pledged as collateral security for the account of the City with such depository, AND WHEREAS, wishes to substitute: DESCRIPTION MATURITY AMOUNT GNMA Pool 1168562 -- $598,471.96 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and substitute to said depository the securities requested by First State Federal Savings & Loan Association of Hutchinson, Minnesota. Adopted by the City Council this 11th day of December, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk U Fund. i 0 RESOLUTION NO. 7932 0 TRANSFERRING $30,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $30,000 is hereby transferred by the Liquor Store to the General Adopted by the City Council this Ilth day of December, 1984. ATTEST: Gary D. Plotz City Clerk 0 Robert H. Stearns Mayor 4—C PUBLISHED IN THE HU&SON LEADER • THURSDAY, NOVEMBER 29, 1984 AND THURSDAY, DECEMBER 6, 1984 PUBLICATION NO. 3345 NOTICE OF BUDGET HEARING OF FEDERAL REVENUE SHARING NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will meet on Tuesday, December 11, 1984 at 8:00 P.M. at City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota for a federal revenue shar- ing budget hearing. The purpose of the hearing is for citizen review of the proposed use of funds from federal revenue sharing. The budget as proposed for 1984 is as follows: General Fund Revenues Federal Revenue Sharing Revenues Available Cash Balance 12/31/83 $302,131 Entitlement #15 Receipts 125,500 Interest Earning (estimated) 30,000 General Fund Expenditures Proposed Federal Revenue Sharing Expenditures (previously budgeted) Pool and Recreation Building Financial & Compliance Audit & Subscription Public Safety Facility $3,019,903 457,631 3,034,498 135,000 800 200,000 Details of the above budgets are available for public inspection at City Hall between the hours of 9:00 A.M. and 5:00 P.M. Monday through Friday. All interested citizens' groups, senior citizens and senior citizen organizations are encouraged to attend the hearing. Persons attending the hearing shall have the right to provide written and oral comments and suggestions regarding the proposed budgeted use of revenue sharing funds. 0 Dated: November 28, 1984 BY THE ORDER OF THE CITY COUNCIL , 2t.4,. Gary M PlotIz. City Clerk (612) 587.5151 N Ha�cy' CITY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 7, 1984 TO: Mayor and City Council ------------------------ -- - - -- FROM: Kenneth B. Merrill, Finance Director ------------------------ - - - - -- SUBJECT: Federal Revenue Sharing ------------------------ - - - - -- Resolution No. 7930 sets the 1984 budget for the Federal Revenue Sharing . budget. If approved, we would be transferring $135,000 to the construc- tion fund for the recreation building and pool from the Federal Revenue Sharing Fund at the next Council meeting. /ms i RESOLUTION NO. 7930 . RESOLUTION ESTABLISHING FEDERAL REVENUE SHARING BUDGET WHEREAS, a budget hearing of federal revenue sharing was held on December 11, 1984, and WHEREAS, the following budget was proposed for 1984: Federal Revenue Sharing Revenue Available Cash Balance 12/31/83 $302,131 Entitlement #15 Receipts 125,500 Interest Earning (Est.) 30,000 $457,631 Proposed Federal Revenue Sharing Expenditures (previously budgeted) Pool and Recreation Building 135,000 . Financial & Compliance Audit & Subscription 800 Public Safety Facility 200,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT said budget be approved by the Hutchinson City Council. Adopted by the City Council this 11th day of December, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 5 A, i i l J E December 1, 1984 1016 Jorgenson Street Hutchinson, Minnesota 55350 Gary D. Plotz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Plotz: I applied for a building permit on August 17, 1984, to build a mini warehouse storage building twenty -four by seventy feet. On that day, I was granted a permit to build (i.e., application number 7374). I started construction the week of August 20, 1984._ That week, Homer Pittman inspected the construction site and approved the site where the building was being built. He. told the mason to go ahead and pour the concrete. Mr. Pittman signed the permit and left the property. On August 30, 1984, I started building on the property. On that same day, Mr. Pittman stopped the contractor from continuing to build stating that the building was too close to the rear property line. It was suppose to be set fifty feet back. Mr. Pittman observed that construction was at eighteen feet. Mr. Pittman was given a blue print when I applied_ for the permit on which the footage was clearly drawn. On September 4, 1984, I applied for a variance. On September 18, 1984, 1 went before the Planning Commission. I was denied the variance, but they agreed to put up a chain link fence so that the public would not drive on Victor Swanson's property, and pay me for loss of rent and personal time. Even prior to the completion of construction, I had all sixteen units rented out. After the Planning Commission rejected the variance as reported in The Hutchinson Leader on September 20, 1984, over half of the renters cancelled their units the next day. Within the next week, I lost additional renters. On September 25, 1984, the City Council approved the variance. Because of the delay in the permit processing and variance, the contractor took other work in the meantime. I had no control over when the contractor would return to continue construction on the building. The building was completed the last part of October, 1984. (Q ' i • • Gary D. Plotz Page 2 December 1, 1984 The building should have been completed by September 6, 1984. I lost two months of rent on all sixteen units, and one months rent on half of the building in addition to my personal time getting the contractor and materials back to the site. Had the permit been completed and processed correctly in the first place, I would not have needed a variance. Also, the renters who were renting from me would have been renting from six months to a year. The building rent for one year's time is $5,800. I feel that $1,350 would be a fair settlement at this time. If this matter would require aegal advice, the settlement amount would have to be adjusted. ' I would appreciate your quick attention to this matter, and communication regarding your decision. Respectfully, Erland Jablinski 0 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: December 7, 1984 TO: Mayor and City Council ------------------------ - - - - -- FROM: Kenneth B. Merrill, Finance Director -------------- ---- ------ - - - - -- SUBJECT: Closing Special Bond Fund of 1973 and 1982 Tax Increment Cons ----tructi---on —Fund -- — -- — — — — — — — — — — — — — — — — — Resolution No. 7933 authorizes the closing of the 1973 bond fund. Final payments have been made on the 1973 special assessment bond. All balances would not be transferred to the 1976 bonds by the action of the Resolution. In 1982 we established the 1982 Tax Increment Construction Fund which has been completed. The purpose of the construction fund was the purchase and sale of the S & L Project plus placing electric utility underground. The balances would be transferred to the 1982 debt service fund, which is auth- orized in the bond Resolution. /ms E 7 ✓v ' 0 0 RESOLUTION NO. 7933 0 RESOLUTION CLEARING AND CLOSING THE SPECIAL ASSESSMENT BOND FUND OF 1973 AND TRANSFERRING ANY BALANCE TO THE SPECIAL ASSESSMENT BOND FUND OF 1976 AND CLEARING AND CLOSING THE 1982 TAX INCREMENT CONSTRUCTION FUND AND TRANSFERRING ANY BALANCE TO THE 1982 TAX INCREMENT DEBT SERVICE BOND FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the balances from the Special Assessment Bond of 1973 are hereby transferred to the Special Assessment Bond of 1976 effective December 31, 1984. THAT the balances from the 1982 Tax Increment Bond Fund are hereby trans- ferred to the 1982 Tax Increment Debt Sorvice Fund effective December 31, 1984. Adopted by the City Council this 11th day of December, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk Pi 0 i • RESOLUTION NO. 7934 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM 1 COST PURPOSE DEPT. BUDGET VENDOR Trees ,071.0 Replacement & New Planting Foresny Yes Baileys Nursery, Inc (with Revenues) Diesel Fuel ,038.0 Motor Fuel Street Yes Schmeling Oil Co. Water Meters ,158.2 Resale & Replacement Water Yes Water Products Co. Ask qr The following items were authorized due to an emergency need: IT 3M COST PURPOSE DEPT. BUDGET VENDOR Date Approved: December 11, 1984 Resolution submitted for Council action . Motion made by: Seconded by: _ by: 7-0" (612) 587 - 5151 �262�28293 3, f1U1lH' CITY OF HUTCHINSON ti c 1984 • 37 WASHINGTON AVENUE WEST N RF Ejj CU HUTCHINSON, MINN. 55350 o November 29, 1984 G. Barry Anderson ARNOLD & MC DOWELL 101 Park Place Hutchinson, MN 55350 RE: Scalawags Spirits, Inc. Liquor License Dear Barry: As per our telephone conversation of November 23, 1984 and your letter of November 26, 1984, the hearing scheduled for the 27th day of November, 1984 was continued until the first Council meeting in December. That meeting will be held on December 11, 1984 at 7:30 in the evening in the City Council Chambers of the Hutchinson City Hall. At . this hearing T. L. Scalawags or its representative will be given an opportunity to present to the Council their views on continued usage of T. L. Scalawag's .liquor license to provide alcoholic beverages to patrons of Crow River Lanes. As I previously have informed Mr. Bradford and Mr. Dolder, I would expect that the City Council would take any one of the following courses of action: 1) Permit the liquor license to continue as currently granted until its regular expiration date, at which time a new license would be issued which would not include Crow River Lanes. 2) Amend the current liquor license to prohibit sale of alcoholic beverages on said license within the Crow River Lanes effective immediately. 3) Take no action on this license. Based upon the Attorney General's Opinion dated October 3, 1984, at the present time I do not feel that I can recommend to the Council that they follow course number three. Of the two remaining alternatives, the first suggestion is obviously most advantageous to Mr. Dolder. I could recommend such an alternative only if Mr. Dolder would agree that upon the expiration of the current license neither he nor any of his heirs or assigns would take legal action against the city when a new, more restrictive license would be issued in April. If 't-- r 0 G. Barry Anderson November 29, 1984 Page Two 0 Mr. Dolder intends to initiate court action seeking either compensation or injunctive relief, I would just assume have that action taken immediately than to simply postpone the matter for five months. If you, in your research, find any information that would be helpful in resolving this matter, please feel free to contact me directly. I will provide any information that you have to the Council and in that manner the Council may make its decision in an informed and responsible manner. Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney JHS:dlp . cc: Thomas Dolder Gary D. Plotz 0 11 rcify587.5151 , OF HUTCH /NSONO 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 6, 1984 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: RALPH NEUMANN RE: 1985 STREET IMPROVEMENT PROGRAM In this memo you will find the information you requested regarding the proposed 1985 street improvement program. County Roads . . . . . . . State Highways . . . . . . A Temporary Surface. . . . B Bituminous Base . C Bituminous Base and Wear Not open to traffic. . . . Total % of all % of Miles Roadways City Streets 6.2 10.0 . . . 5.9 9.5 . . . 20.0 32.1 39.8 11.4 18.3 22.7 Course 17.2 27.6 34.3 . . . 1.6 2.5 3.2 62.3 100.0% 100.0% The total miles of type B streets under consideration for 1985 which we had a public hearing on November 13, 1984 is 3.2 miles or 28% of the total type B streets. You also requested a breakdown of the dollar amount spent in 1984 for the various type streets. Please keep in mind that a great deal of money was spent on type A streets that will remain A because of future development in the area, future underground work is planned, or a heavily traveled street has to be maintained just for a good image of Hutchinson. An example of the latter would be 3rd Avenue or River Road, Shady Ridge Road by Crow River Press and South Grade Road by the Vineyard Methodist Church. Other A type streets that we spent money on include Thomas, Hayden, Osgood, 4th Ave South, south end of Lakewood Drive, Hanson Drive, High Steeet, 2nd Ave from Erie to Bridge, 3rd Ave by the new computer business and Glen Street by the elementary school. - Expenditures for Year 1984 - (Oil, sand and blacktop - no labor) Type A streets $12514 Type B streets 9286 Type C streets 1286 Airport 1157 Storm Sewer repair 1767 Water /Sewer repair 625 Winter Sand for ice control 990 Winter mix blacktop 2sq 27914 S7— �i 0 0 Page 2 By establishing an overlay improvement program on type B streets, these B streets would then fall into the type C which you can see require very little maintenance. Also by selecting a percentage of type A streets each year for major construction, our entire maintenance costs would drop drastically. Street Maintenance Costs 1985 1984 1983 1982 1981 1980 $20,000 budget through 12/1 - $28997.57 15,456.68 22,699.93 33,634.94 33,442.24 Because of the inflated value of oil the past few years, we are now able to receive only a portion for the same dollar amount spent in 1980. 1983 was our year of disaster. The streets did not winter well from the heavy snows of 1982/1983. With a limited amount of money we maintained the streets the best we could, however, the streets began to deteriorate badly. The proposed city wide street assessment program was rejected during the fall of 1983. It was at this time I requested an emergency amount of $25,000 be added to our 1984 budget since only $3,000 was included in our 1984 budget in anticipation of passage of an improvement program. - 1984 Street Department Materials i LJ 0 Blacktop Oil Sand/ Crackfiller Pea Rock Wm. Mueller 12488 Atkinson 122 Kock Asphalt Co. 12606 Kane Transport(freight) 119 Quickie Transport(freight) 254 Meeker Sand & Gravel 2083 L.N. Sickels 572 i LJ 0 Han13(612) 587 -5151 7 ITY OF HUTCHINSON WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M D -11 .. TO: Jy* QF_gLiLd_�Qu wjL--------------- - - - - -- FROM: K�n_+2P}'T].1J.� F}I11TLC— Dirjectar— — — — — — — — — — — — — — — SUBJECT: Fund Bal§LWP_ 1914 — — — — — — — — — — — — — — — — — — — — — Aside from saying I am not sure yet what the ending fund balance will be, there can be some projections. Using the fund balance memo discussed at budget time, we can offer the following information. (October 1984 financial as a basis for the discussion.) Revenue (as compared to budget) over Lic— ense & permits (bldg. permits) $ 50,000 Adm. & Eng. fees 120,000 Other ones not yet known: taxes, water sewer reimburse- ment and interest, as major examples. (Remember the extra local government aid - $53,182 for the 1985 budget.) It does appear the revenue will exceed the 1984 adopted budget. Disbursement Most budgets are running close to budget after budget adjust- ment for $'s granted from contingency or revenues received over budget. We will not expend all law -con grant funds as the memo shows (114,300 plus 11,300). It is assumed the recreation building /pool fund transfer will be done this year. Based upon the above, the fund balance will be higher than the estimated $648,000 and could be as high as $800,000 or more depending upon the last two months of operation. O � ' 0 CITY OF HUTCHINSON GENERAL FUND BALANCE Fund Balance Revenue Per Budget Disbursements Per Budget Local Government Aid Addition Lawcon Grant West River Lawcon Grant Roberts Phase II Recreation Building Transfer Fund Balance Reserve Decorations Cash . 1984 834,991 3,019,903 (3,034,498) 53,182 (114,300) (11,300) (100,000) 647,978 5,000 650 1985 647,978 3,207,151 (3,259,035) 596,094 i � RESOLUTION ORDERINAMPROVEMENT AND PREPARATION OF AS AND SPECIFICATIONS PROJECT NO. 85 -01 -24 . Resolution No. 7909 WHEREAS, a resolution of the City Council adopted the 9th day of October, 1984, fixed a date for a council hearing on the proposed improvement of Peterson Circle, Ash St., Spruce St., Northwoods Ave., Maple St., Oak St., 10th Ave. N.S., Alan St., Circle Drive, Harrington St., Milwaukee Ave., Water St., 9th Ave. N.E., Lea Ave., Lewis Ave., Bradford St. 8 Lyndale Ave. by the construction of a Plant Mix Overlay; AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 13th day of November, 1984, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 9th day of October, 1984. 2. Marlow V. Priebe is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this day of 1984. Clerk Mayor (612) 587 -5151 %/��//� CITY OF HUTC NSON ti� DEC 1984 37 WASHINGTON AVENUE TEIVED -- HUTCHINSON, MINN. 55350 / V b r 3, 1984 Gary D. Plotz Administrator HUTCHINSON CITY HALL I Hutchinson, MN 55350 RE: Old Liquor Store Site Dear Gary: On the 23rd day of April, 1984, the city of Hutchinson entered into a Stipulation of Dismissal in the DeMe.yer vs. city of Hutchinson et al legal action. That document provided that in six months from the date of its signing, the city of Hutchinson would do one of the following: a) Determine that said property (liquor store site) shall be utilized as a site for municipal wells. b) Determine that said property shall be utilized as a site for a municipal police station. c) Determine that said property is not needed for any municipal purpose. I am enclosing a zerox copy of paragraph four of that document that shows the exact wording of the agreement. I would request that this matter be placed upon the agenda of the Hutchinson City Council in order to determine which course of action the Council desires to take. Sincerely yours, CITY OFFVHHUU,TCHINSON Bye a Ja s H. Schaefer JHS:dlp Hutchinson City Attorney Enclosures f E III. • Defend nt city of Hutchinson hereby warrants and affirms that it shall i sue a Corrective Deed conveying that pro rty legally describe as: Lot Ten (10), lock Thirteen (13), Towns' e of ' Hutchinson Sout - from the city of Hutchins to Hutchinso & L Rehab., A Limited Partnership; that su Corree ve Deed shall be utilized to correct the original deed cc ve ng said property from the city of Hutchinson to Hutchisno & L Rehab., a Limited Partnership on December 3, 1 2 and ' ed in the Office of the McLeod County Recorder on ecember 7, 1 , recorded in Book 189 of Deeds Page 531; tha such Corrective Dee shall alter the date of said origin deed to reflect a date ubsequent to the effective date of utchinson City Ordinance No. 678; that said Correctiv Deed shall alter no other terms o provisions of said orig' al deed and shall contain language th t specifically ratifies s d original deed and transfer. IV. Defendant city of Hutchinson hereby warrants and affirms that it has requested from the engineering firm of Rieke, Caroll, and Mueller, a feasibility study to determine the suitability of using all or any portion of property legally described as: Lots Two (2) and Three (3), Block One (1) of Solar Addition to the city of Hutchinson; and Lot Eight (8) in Block Fourteen (14), excepting therefrom the North One Hundred Eight (108) feet thereof, in the Townsite of Hutchinson, North As a site for municipal wells; the city of Hutchinson further warrants that it has requested from architect John Korngiebel a feasibility study to determine the suitability of using all or a portion of said property as a site for a municipal police station; the city of Hutchinson further warrants and affirms -3- _ 40 0 0 • that upon the completion of said studies or within six months from the date of the signing of this document, whichever occurs first, the city of Iutchinson will do one of the following: A. Determine that said property shall be utilized as a site for municipal wells. In such an event, the principal and accrued interest on that certain inter -fund loan from the city of Hutchinson water and. sewer fund to the city of Hutchinson liquor fund authorized by action taken by the Hutchinson City Council on July 19, 1979 shall be declared paid in full. B. Determine that said property shall be utilized as a site for a municipal police station. In such an event, monies authorized for the construction of such facility shall include sums sufficient to repay principal and accrued interest on aforesaid loan. C. Determine that said property is not needed for any municipal purpose. In such an event, said property shall be sold to the highest bidder providing such bid is equal to or greater than said property's appraised fair market value and that the proceeds of said sale, if consummated, shall be utilized to repay the principal and accrued interest on said inter -fund loan with any excess monies available after repayment of said loan's principal and accrued interest to be utilized by the city of Hutchinson in any manner authorized by law. V. Defendant citXrenue inson here arrants and affirms that, it shall: A. By a Resoy opted by its City Council pledge that no tax ienue generated from that area included in Developmct 4 of the city of Hutchinson and currently designx Incr ent Area Four, shall be used by the city of to fins. e any future public redevelopment costs rred by,th city of Hutchinson -4- HUTCHINSON UTILITIES COMMISSION GRF -1 -R3 RESIDENTIAL AND COMMERCIAL GAS (FIRM) CODE 060 conE 065 AVAILARILI "'Y: Available to any customer who usas less than 70 MCF of qas Per day. PROPOSED 4,00 Cubic Feet or lass $3.34 (miniamm per month) $3.22 Next 3600 Cubic Feet @ 55.20 ner MCF $4.90 Excess Cubic F".t @ 54.75 ner MCF $4.45 Gas will be sunpliad under this rate only if natural qas can be .received fron Northern Natural Gas Company. This rate is subject to Fuel Cost AdjustmAnt. 0 11 i — 0— t 0 F- I L • HUTCHINSON UTILITlE ?S COt1Biissim GSIF -I -E3 St §ALL INDUSTRIAL GAS (FIRM) CODE 070 CODE 071 AVAILABILITY: Available to all. customers who Liss i.n excess of 200 MCF of gas x)er month and less than 200 MCF of ryas n -ir slay. Custo:lers anplyinrl for this rate, or changing demands must- make written anplication at the Utility office before July 1 of the yeas servicm or chancres are wanted. Anniveraary :late of this demand will be Saotembe.r 1 to Auqust 31 of each year. RATE: Monthly Demand Charge per MCP of Ailling Demand $6.00 per MCF MINIMUM MONTHLY CHARGF.: . e den. -v:d chrirae for month. Commoditv Charge per MCP of Gas Delivered $4.35 per 14CP PROPOSED CONTRAC^_' DPh,WJD : The contract demand shall he the maximum dailv vo.lu^ie of natural ans.delivored to the customer. The contract de- mand shall he agreed upon by customer and utility and set forth in the written application if received before Julv 1. Gars will bs sunplied under this rate only if natural gas can be received from Northern Natural Gas Cmnneinv. PENALTY CONTRACT DEMAND: A charge of $10.00 per MCF for all gas used in excess of contract demand. This rate is sublect to Fuel Cost Adiu.stment. -$4.20 0 • • 0 0 HUTCHINSON UTILITIES COMMISSION GLIF -1 -83 LARGE INDUSTRIAL GAS (FIRM) CODE 089 CODE 091 AVAILABILITY: Available to all customers who use in excess of 200 MCF of gas per day. Customers qualifying for this rate must make written application to the Utility specifying maxi- mum contract demand of gas needed per day before July 1 of the year gas is needed. The anniversary date of this demand will be September 1 through August 31 of each year. Regulations do not permit new customers on this rate. Monthly Demand Charge per MCF of Billing Demand $4.18 per MCF MINIMUM MONTHLY CHARGE: The demand charge for month. CONTRACT DEMAND: Commodity Charge of Gas 22r MCF Delivered $4.35 per MCF The contract demand shall be the maximum daily volume of natural gas delivered to the customer. The contract de- mand shall be agreed upon by the customer and utility and set forth in the written application and received before July 1. Gas will be supplied under this rate only if natural gas can be received from Northern Natural Gas Company. PENALTY CONTRACT DEMAND: A charge of $10.00 per MCF for all gas used in excess of the contract demand. This rate is subject to Fuel Cost Adjustment. PROPOSED $4.20 • 0 0 HUTCHINSON UTILITIES COMMISSION GI -1 -83 INTERRUPTIBLE GAS CODE 080 CODE 095 AVAILABILITY: Available to commercial and industrial customers who have an alternate source . of fuel. The customer must have been on this rate prior to January 1, 1976. Delivery of gas purchased under this rate may be curtailed as the system load changes as determined by the Utility. Minimum - $10.00 First 10,000 MCF @ $4.35 per MCF Excess MCF @ $4.20 per MCF This rate is subject to Fuel Cost Adjustment. -I 0 • FUEL COST ADJUSTMENT �10 (GAS) Fuel Cost Adjustment is based on cost of fuel delivered to utilities border station. Adjustment cost shall be based on the volumes purchased for the classifications. If propane is injected, 14.75 gallons of propane equals 1 MCF of gas when injected at an average of 1,350 BTU's per cubic foot. Fuel cost shall include item #151 and #152 of the Federal Energy Regulatory Commission's Uniform 4 System of Accounts. Costs will be added together and divided by the amount of gas purchased by the system. Fuel Adjustment will increase or decrease by one cent (1C) per MCF sold by each whole cent (1C) above or below four dollars ($4.'00) per 1000 cubic feet total fuel cost. ,y Computations of fuel adjustment shall be made monthly. The resultant adjustment, if any, shall be applicable for the month. n • E • HUTCHINSON UTILITIES COMMISSION ER -1 -83 ELECTRICAL RESIDENTIAL SERVICE CODE 010 AVAILABILITY: i Available for domestic purposes only, in a sinqle or multiple residence. One meter single phase. PROPOSED First 300 KWH per month - -- 7.54C per KWH 7.14C per KWH Excess KWH per month - -- 5.54C per KWH 5.14C per KWH Minimum monthly charge: $1.50 MULTIPLE DWELLING, APARTMENT HOUSES, ETC. All newly connected multiple dwelling units shall have one meter per unit, also a house meter. Multiple dwelling units now connected through one meter - may be serviced. The minimum bill and all energy blocks shall be multiplied by the number of units served. This .rate is subject to Power Cost Adjustment. 0 HUTCHINSON UTILITIES COMMISSION ERI -1 -03 ALL ELECTRIC RESIDENTIAL SERVICE CODE 020 AVAILABILITY: Available to any residential customer in a single or multiple residence for domestic purposes only through one meter on approved apace heating installation. Por newly connected consumers to quality for this rate, the residence must have 100% electric space heating. One meter single phase PROPOSED First 300 KWH per month - -- 7.541 per KWH 7.340 per KWH Next 500 KWH per month - -- 5.540 per KWH 5.340 per KWH Excass KWH per month - -- 4.790 Ver KWH 4.590 per KWH Minimum monthly change: $1.50 • This reLe is subject to Power Cast Adjustment. i • • E C, J i • - HUTCHINSON UTILITIES CO[4MISSION PSG -1 -83 ELECTRIC SMALL GENERAL SPRVICE CODE 030 APPLICABILITY: Applicable to any customer for single or three phase electric service with less than 50 KS8 demand supplied through one ;aeter at the secondary voltage at that location. October - May PROPOSED First 500 KWH per !month - -- 7.85p per KWH 7.510 per KWH Next 1500 KWH per month - -- 6.260 per KWH 5.92 per KWH [text 2000 KWH per month -• -- 5.73 per KWH 5.390 per KWH Excess KWH par month -• -- 5.20 per KWH 4.860 per KWH June •- September " First 500 KWH per nonth - -- 7.851 per KWAH 7.51 per KWH Next 1500 [CWH per month - - 6.53q per KWH 6.190 per KWH Next, 2000 KWH par month -• -- 6.000 per KWH 5.660 per;`KWH Excess KWH per month - - 5.470 per KWH 5.13 per KWH' Minimum monthly charge: $2.00 ` This rate is subject to Power Cost Adjustment. • HUPCHINSON UTILITfZ'S COKAISAN ELO -1 -83 • ELECTRIC LARGE GENERAL SERVICE CODE 040 CODE 041 APPLICABILITY: Applicable to any customer for combined, power and lighting with a minimum demand of 50 kilowatts for single or three phaso electric service supplied through one meter at the secondary voltage at thnt location. Demand Charge: $3.65 per kilowatt of demand per month. Energy Charge: PROPOSED first 2000 KWH per month - -- 6.21c per KWH 6.08p per KWH Next 2000 KWH per month - -- 5.15 per KWH 5.020 per KWH Excess KWH per month - -- 4.62 Der KWH 4.49 per KWH MINIMUM MONTHLY CHARGE: 75% of the maximum demand charge. SERVICE AT PRIMARY VOLTAGE: • If service is taken at the primary voltage available, at the customer's location and the customer assumes all cost of ownership, maintenance and replacement of connection facilities except metering, a discount of 54 will be allowed This adjustment includes the discount for primary metering METERING AT PRIMARY VOLTAGE: 11 If, at the discretion of the utility, service is metered at primary voltage, a 2% discount will be allowed on. energy charge. The above rates are based on an assumed average monthly power factor of 98% lagging. The Commission reserves the right to monitor or install metering equipment to determine the power factor. If the power factor is below 98% lagging, then the demand for billing purposes shall be the metered demand multiplied by 98%, and the product thereof divided by the monitored power factor in percent. No adjustment shall be made if the power factor is above 98% lagging. This rate is subject to Power Cost Adjustment. 0 E • 0 0 HUTCHINSON UTILITIES COMMISSION ELI -1 -83 ELECTRIC LARGE INDUSTRIAL SERVICE CODE 050 CODE 051 APPLICABILITY: Applicable to any industrial customer for combined power and lighting with a nimimum demand over 4000 KW during any one month in 12 month period. Service will be deliv- ered at the primary voltage available at the customer's property line. The customer will own and maintain all electrical facilities on the customer's side of the metering transformers. DEMAND CHARGE: Minimum $16,960 Includes first 4000 KVA of billing KVA demand:, Excess demand over 4000 KVA, $2.12 per billing KVA demand. ENERGY.CHARGE: All energy at 4.200 per KWH. BILLING KVA DEMAND: PROPOSED . 4.10C per KWH' .Billing KVA demand will.be greater of the following: Maximum actual KW monthly demand divided by the average monthly lagging power factor or 75% of the maximum actual KW monthly demand during the previous 11 months divided by the average monthly lagging power factor of the bill- ing month. This rate is subject to Power Cost Adjustment. • FARM RATE FR -1 -83 CODE 054 All rural customers (other than three.-phase and all electric homes) who have a tract of land devoted to the production of crops, livestock, or poultry and whose dwelling and other farm buildings are on one meter, will receive the first 1600 -. KWH at Residential rate. The excess of 1600 KWH will be charged at the Small Electric General Service Rate beginning with step one. October -• May PROPOSED June - September PROPOSED ^--- 300 KWH @ 7.540 7.14¢ 300 K1dli @ 7.540 7.140 1300 KA;i @ 5.540 5.141 1300 Ksni @ 5.540 5.141 500 KWH @ 7.85c 7.510 500 KWH @ 7.850 7.510 1500 KWH @ 6.260 5.920 1500 KWH @ 6.530 6.190 2000 KWH @ 5.730 5.390 2000 KWH @ 6.000 5.660 i Excess KWH @ 5.200 4.860 Excess KWH @ 5.470 5.130' Minimum monthly charge: $1.50 This'-rate is subjsct to Power Cost Adjustment. i SECURITY LIGH1, RENTAL ESL -1 -03 RATE TO FURNISH Ai!D MAINTAIN FITIVRE: MERCURY CA ?OR: Monthly Lamp . i7-P Charge 175 waft :petered $3.00 400 wrxtt metered $3.50 HIGH PRESSURE SODIUM Monthly Lamp Sze Charge 150 watt metered $3.00 250 watt metered $3.50 0 Monthly Lamp Size Charge 174 watt unmetered $7.50 400 watt unmetered $13.00 Monthly Lam Size Charge 1.50 watt unmetered $7.00 250 watt unmetered $10.00 • Lights will be dusk to dawn type with photo control and will be installed on existing pole in the area. If a new pole is needed, customer will pay for the pole and installation. STREET LIGHTING CHARGE: PROPOSED 5.61, per KWH 5.450 per KWH This rate is subject to Power Cost Adjustment. 0 n U r1 U 0 POWER COST ADJUSTMENT 1 -85 (Electric) I Power Cost Adjustment is based on the combined costs of fuel, lubricants, maintenance of generating units* used in the Hutchinson electrical generating stations and purchased power from outside suppliers. If the combined cost of fuel, lubricants, maintenance and purchased power has increased or decreased, each monthly electrical bill shall be increased or decreased from the base of $.0355 per KWH by $.00011 per KWH for each $.00010 per KWH. Computations of power adjustment shall be made monthly. The resultant adjustment, if any, shall be applicable for the month. * Maintenance is defined as the average monthly cost for the previous half year that exceeds $14,000 per month. M2) 587.5151 !1!/TCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -- -- HUTCHINSON, MINN. 55350 M E M 0 DATE: November 30th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Fifth Avenue S.E. M.S.A.P. 133- 108 -02 City Project No. 85 -01 -20 At the time curb and gutter was installed on this section of roadway, it was determined that parking restrictions could be delayed until such time as surfacing was installed with State Aid Funds. It will be necessary to approve the attached ordinance for us to proceed with the above - referenced project using State Aid Funds. MVP /pv attachment Marlow V. Priebe Director of Engineering • 0 ORDINANCE NO. X84 • Publication No. AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUPCUINSON, MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, DOES ORDAIN: SECTION I. It shall be unlawful for any firm, person or corporation to park a motor vehicle or other vehicle in the City of Hutchinson on the side of Fifth Avenue Southeast between Adams Street and Main Street. SECTION II. Any person violating any of the provisions of this ordinance shall, upon conviction thereof, be punished by a fine of not more than Three Hundred Dollars ($300.00) or by imprisonment for a period of not more than ninety (90) days. SECTION III. All ordinances and parts of ordinances inconsistent with this ordinance are hereby repealed. SECTION IV. This ordinance shall be in force and affect from and after . its publication. Adopted by the City Council this 2Qth day of December, 1984. Robert H. Stearns, Mayor ATTEST: Gary D. Plotz, City 'Clerk M) 587.5151 1 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: December 3rd, 1984 T0: Mayor and City Council FROM: Director of Engineering RE: 1984 Improvement Projects Plans have been completed for the balance of the projects approved for 1985 construction. I recommend approval and calling for bids as per the attached resolutions. u MVP /pv attachment 0 Marlow V. Priebe Director of Engineering 9 9 0 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING N0. 4 • Resolution No. 7927 WHEREAS, pursuant to a resolution passed by the council on September 25th, 1984, the city engineer has prepared plans and specifications for the improvement of: PROJECT NO. TYPE A LOCATION 85 -01 -25 Sidewalk Repair and Replacement and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2 :00 P.M. on January 7th, 1985, in the council chambers of the city hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 11th day of December, 1984. Mayor Clerk 11 RESOTION APPROVING PLANS AND SPECIATIONS AND ORDERING ADVERTISEMENT FOR DS LETTING NO. 6 • Resolution No. 7928 WHEREAS, pursuant to a resolution passed by the council on October 23rd, 19840 the city engineer has prepared plans and specifications for the improvement of: PROJECT NO. TYPE 6 LOCATION 85 -01 -27 Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Sub- base and Area Lift Station 8 Appurtenances in Clark's 2nd Addition 85 -01 -28 Sanitary Sewer, Watermain, Storm Sewer, Curb and Cutter, Grading, Gravel Sub -base & Appurtenances in Helland's Fifth Addition 85 -01 -29 Sanitary Sewer, Storm Sewer, Grade and Gravel Sub -base 6 Appurtenances in Waller's 2nd Addition 85 -01 -30 Sanitary Sewer, Watermain, Storm Sewer, Grade, Gravel Sub- base & Appurtenances in Fourth Addition to Lakewood Terrace 85 -01 -31 . Sanitary Sewer, Watermain, Storm Sewer, Gravel Sub -base 8 Appurtenances in Orchard Park Addition and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2 :00 P.M. on January 7th, 1985, in the council chambers of the city hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 11th day of December, 1984. 0 Mayor Clerk RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 8 0 Resolution No. 7929 WHEREAS, pursuant to a resolution passed by the council on November 27th, 1984, the city engineer has prepared plans and specifications for the improvement of: PROJECT NO. TYPE 8 LOCATION 85 -01 -33 Watermain & Appurtenances on Ontario Street, Third Avenue S.E. and Huron Street 85 -01 -35 Watermain 6 Appurtenances on Oak Street from McLeod Avenue to College Avenue and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: I. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official • newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2 :00 P.M. on January 7th, 1985, in the council chambers of the city hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 11th day of December, 1984. Mayor Clerk 0 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 7, 1984 TO: Mayor and City Council ------------------------ - - - - -- FROM: Kenneth B. Merrill, Finance Director ------ ------------------ - - - - -- SUBJECT: NSF Checks and Old Disbursement ------------------------ - - - - -- In the management letter of the Charles Bailly & Company a recommendation was made to write off old NSF checks and to charge back old disbursement checks. No write off has been made for at least three years. Chuck Nelson has been using every legal means to collect all checks, and this contin- ues even after the checks are written off for book purposes. It would be requested to write off a total of $733.87 of NSF checks. Three old disbursement checks No. 3498, No. 4013, and No. 5386 which total $258.00 have not been cashed and the auditor would also like to see these taken off the books. If these checks are cashed in the future, they would of course be honored by the liquor fund. Approval is requested to: /ms i 1. Write off NSF checks in the amount of $733.87 2. Write off disbursement checks in the amount of $258.00 9_ell • RESOLUTION NO. 7760 • AO A RESOLUTION CONCERN ON A PORTION OF TA HIGHWAY 7 AND 2 WHEREAS, the continued Commercial, Industrial and Residential �Y 9r�0 development along T.H. 7 and 22 from Rouwe Street to the West City Limits (Campbell Lake) since 1967, has created a traffic and safety problem for the traveling public and, WHEREAS, the State of Minnesota Department of Transportation and the City of Hutchinson have discussed the need of improvements of State Highway 7 and 22 from Rouwe Street to the West City Limits (Campbell Lake) to improve said traffic and safety conditions, BE IT RESOLVED, by the City Council that the Minnesota Department of Transportation is requested to provide improvements on the aforesaid portion of State H' h and 22, consisting particularly, of storm sewer, curb and gutter, signal lights, grading, widening, right turn lanes and center left turn 1 he aforesaid problems. BE IT FURTHER RESOLVED by the City Council that the Minnesota Department of Transportation study the traffic speed on said portion of Highway 7 and 22 for the purpose of reducing the speed limit on all or part of the area. Said studies should be done on an annual basis until two (2) studies are completed after the requested improvements are completed. Motion by: Alderman Marlin Torgerson Seconded by: Alderman Mike Carls to adopt said Resolution, and upon vote being taken, the following voted in favor of Resolution No: 7760: Alderman Mike Carls, Alderman John Mlinar, Alder- man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. The following voted against said resolution: None Adopted by the City Council ATTEST: /7'1 11 t(4- kL • Gary otz, y Administrator 11th day of June , 1984, H. Stearns, q_Z, • i RESOLUTION N0. 7639 R /NF�RM� RESOLUTION REQUESTING AUTHORIZATION FROM /V/V MINNE ORTATION TO INSTALL FLASHING AMBER DEVICE AT OR NEAR THE INTE AND SOUTH GRADE ROAD WITHIN THE CITY LIMITS OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, the City of Hutchinson recognizes the need to provide and maintain safe streets and thoroughfares for the benefit of its citizenry, and; WHEREAS, the intersection of Highway 15 and South Grade Road in the City of Hutchinson currently handles a large volume of hourly and daily traffic, and; WHEREAS, the amount of traffic entering Highway 15 from South Grade Road and the speed of traffic on Highway 15 makes said intersection extremely hazard- ous, and; WHEREAS, lashing amber warning light t such intersection would alert all approaching traffic of— a exis a such hazardous intersection, NOW, THEREFORE, be it resolved by the City Council of Hutchinson, Minnesota: THAT the City Council of the City of Hutchinson hereby petitions the Minne- sota Department of Transportation for installation of a flashing amber warning light at the intersection of Highway 15 and South Grade Road within the City limits of the City of Hutchinson, Minnesota. Adopted by the City Council this ATTEST: n Ga D. Plo City Clerk 24th day of January , 1984. Robert H. Stearns Mayor 0 0 0 M E M O R A N D U M DATE: — — ljetembEr -7, 19.84- _ _ - - TO: — _Mayor 4 City Council _ -- — — — — — — — — — — — — — — — — — FROM: — — Hutchinson City Tree Board _ Mark Schnobrich, —City Forester SUBJECT: Computerized Tree Inventory — — — — — — — — — — — - -- — — — In 1981 the City had a comprehensive tree inventory taken at Hutchinson. Up until now that inventory has not been utilized to its' full potential due to its' incompatibility with our logis computer system. At this time the Hutchinson City Tree Board would like to recommend that the city expend approximately $1,000.00 to convert the 1981 inventory over to the logis system. The monies for the conversion could come from 1984 forestry revenue, however some of the revenue may need to be held over for expenditure in 1985. The inventory program would provide the Parks 6 Recreation Department the opportunity to centralize all data such as size, location, species, work required and work performance records. A concise maintainance plan and scheduling of manhours and equipment would allow for a smoother and more efficient use of manhours and equipment. Accurate budgets could be predicted, a tree value system could be kept and all work performed could be recorded for safe documentation should such things as liability be a concern for the city. St. Louis Park currently owns the tree inventory program and has it running on their logis system. They are very pleased with the potential it provides them with the opportunities to pursue. 1 ' 0 9 i � r i 6006 Minmtonks BcMawd St. Loua Park, Minnmts 66416 Phons: 46121 920.3000 Ray Vogtman City Forester • • • 11 Data Stored: Benefits: 9 • TOTAL CITY POPULATION Hutchinson 12120 2' times larger St. Louis Park 4898 /partial completion COMPUTER TREE INVENTORY specie, size, location, condition, value A. Specie - determine specie population by specific areas B. Size - establish tree size within specie area C. Location - determine where tree exists - different locations requiring different maintenance - establish where the majority of our tree population is D. Condition /Action Required - probably most important - all work orders would derive from this - centralize and organize maintenance planning E. Value - vehicle damage - non - essential removal *Master Plan (i.e. house moving) - takes time - finally getting respect and cooperation - Hutch has established itself as a forestry community - Citizens have become aware that there is assistance with tree care from the city and that it is part of their community government. Overview 1. Annual budgets are based on good information. How many trees need cabling /bracing, removing, and insect control. (Please note insect control via chemicals will become an increasing need within our community as time goes on.) The inventory data can answer these questions. 2. Tree maintenance can be addressed head on. Systematic scheduling of tree care can be established which provides for smoother running of time, men, and equipment. . 3. Municipal forestry programs benefit from efficient operation. Trees within the community benefit from proper and timely care while most importantly, citizens receive more for their money and a better environment in which to live. I REGULAR COUNCIL MEETING December 11, 1984 •WATER €, SEWER FUND repairs $ 146.98 Boustead Electric supplies $ 265.00 General Repair Service repairs 868.75 Big Bear supplies 29.08 Canada Life Insurance Co. December dental ins. 127.33 Electric Motor Co. repair pump motor 2.73.15 Electro Watchman quarterly payment 198.00 Firemans Fund Schools Inc. December LTB ins. 44.64 Floor Care Supply supplies 56.30 GTC supplies 267.33 G $ K Services uniform rental 69.00 Hutch Utilities electricity 12,385.83 Junker Sanitation refuse hauling 21,269.25 Juul Contracting water service repairs 10,132.60 Krasen Plbg. & Htg. supplies 9.03 LTP Enterprises well #6 repairs 6,144.36 Mn. Mutual Ins. CO. Dec. life ins. 36.89 McLeod Co. Sanitary Landfill Nov. dumping charges 8.00 Mn. Valley Testing Lab. testing 272.50 Plaza OK Hardware supplies 69.29 RCM prof. fees 379.88 Simonson Lbr. Co. supplies 6.40 Sorenson Farm Supply supplies 1.08 State Treasurer PERA 266.92 State Treasurer • Waldor Pump Soc. Sec. repairs 420.75 1,387.23 $54,988.59 CENTRAL GARAGE Frank Murphy repairs $ 146.98 Certified supplies 98.05 Doster Sales & Services supplies 46.39 HOLT Motors Inc. supplies 36.17 Jeffs Auto Repair repairs 173.50 MTI Distributing parts 210.48 Northern Hydraulics parts 49.75 Brandon Tire repairs 1473.65 Canada Life Ins. Dec. dental ins. 23.79 Firemans Fund Ins. Dec. LTD ins. 6.18 Forbes Auto parts 26.00 GTC auto parts parts $ supplies 512.69 Harpel Bros. Inc. parts 110.75 Hutch Wholesale parts $ supplies 457.52 Mn. Mutual Life Ins. Dec. life ins. 6.20 Plowmans parts 236.05 Schmeling Oil Co. oil 369.43 Farm Supply supplies 29.79 •Sorensen St. Treasurer PERA 36.67 State Treasurer ,', Social Security 60.40 //-Q, -2- • • Swanke Motors Inc. repairs $ parts 29.85 . Town & Country Tire repairs 47.50 Wigen Chev. Co. vehicle 8383.60 $12,571.39 GENERAL FUND John Bernhagen dec. services $ 1000.00 Larry Graf strobes 27.59 Joel Starett football coach 120.00 Michael Fogg basketball referee 12.50 Graham $ Ann Marie Payne ice dance instructions 120.00 Ron Kirchoff service of subpoenas 23.80 Terry Hallahan subpoena fee 10.23 Debbie Ann Zieman subpoena fee 10.23 Joseph RIchter subpoena fee 10.23 Acme Visible Records supplies 102.96 Berger Plbg & Htg. repairs -arena 642.00 Ben Meadows Co. supplies 36.93 C $ I Repairs supplies 102.00 Crow River Cable TV cable service 6.45 City of Hutchinson building permit 92.00 repairs 9.23 •C.R.Mechanical Dodd Technical Computer STore supplies 7.95 Erickson Big D supplies 230.49 Hutchinson Agency Inc. clerk treas. bond 375.00 Lifesign Design 9 name strips 13.50 Mn. Mun. Board annexation fee 100.00 Mn. State ARmory Bldg. Com. rental fee 240.00 Mn. REc. Sports Federation 2 rule books 5.00 Midland Products Co. supplies 471.71: NW BEll CO. lease line 362.32 Northern Hydraulics parts 55.95 Persians repairs 62.90 The Stump Cutter stump removal 2146.20 Harland Emans custodian fee 180.00 A $ B Electric parts 194.00 Allen Office Product supplies 107.53 Acme Wash Inc. car maintenance 48.00 Am. Welding Supplies supplies 14.95 Atkinson Blacktop Service street materials 122.06 Albrecht Oil Co. grease 8.10 Big Bear supplies 7.99 Brinkman STudio film etc 45.45 Carr Flowers plant 12.50 Cash Drawer #4 cash expenses 58.01 Chaplin Pub. Co. bid publications 221.76 C.R. Vet Clinic boarding fees 162.50 •Coca Cola Bottling nov. invoices 197.50 Chambet of Commerce Dec. rental office 125.00 Copy Equipment supplies 148.14 Co. Treasurer DL fees 55.00 Canada Life Ins. Co. Dec. dental ins. 1581.22 0 -3- 0 • Culligan Water C.R. Press Inc. salt $ service stock paper 33.30 14.91 Division of Boiler Inspection licenses 20.00 Don Strecher Guns supplies 37.00 Display Sales Inc. bulbs 65.00 C. R. Glass Co. repairs 876.00 Co. Recorder recording fees 20.00 Bruce Ericson conference fees 15.43 Firemans Fund Ins. Dec. LTD ins. 559.33 Family Rexall Drug supplies 44.97 Floor Care Supply supplies 156.13 GTC Auto Parts parts 78.64 G F. Nemitz supplies 22.57 G & K Services uniform rental 346.10 Home Bakery supplies 25.67 Hutchinson Drug supplies 146.98 Hutchinson Fire Dept. training reimbursement 1738.08 Henry Candy Co. supplies 1393.30 Hutch Iron & Metal plate 8.60 Hutch Plbg. $ Htg. supplies 11.50 Hutch Utilities electricity 14,685.48 Hutch Wholesale supplies 210.34 Hutch Fire $ Safety service repairs 194.70 Orlin Henke Dec. intown mileage 30.00 Ind. School Dist. 423 supervisor & custodian 402.38 ICMA publications 14.00 Ink Spots printing 153.00 Jahnke Red Owl $ supplies 46.48 Jerabek Machine Shop ,coffee repairs 40.35 Johnson Super Valu supplies 51.73 Juul Contracting test holes 120.00 K Mart equipment 59.32 Kokesh supplies 106.80 L & P Supply Co. supplies 10.20 LTP Enterprises close up 3 wells 323.76 Mn. Mutual Life Ins. Dec. life ins. 456.01 MRSF team registrations 112.00 Mankato Mobile Radio repairs 71.44 McLeod Coop Power Assn . electricity 534.75 Kenneth Merrill city audits workshop 29.60 Marilyn Swanson plant for Field 5.30 National Fire Protection membership dues 62.50 Northland Beverages supplies 83.80 PLaza OK Hardware supplies 95.42 Gary Plotz mileage 185.14 Popps Electricial parts 44.11 Rockite Silo Inc. supplies 9.00 Rutz Plbg. $ Htg. parts 9.40 State Theatre dec. rental office 325.00 R & R Specialties reparis 682.18 REfrigeration repairs 37.50 •Schlueters Schmeling Oil Co. gasoline 2038.00 Sears equipment 180.14 Shopko supplies 59.04 Sorensen Farm Supply equipment 236.30 STandard Printing envelopes,etc. 314.25 -4- •State Treasurer PERA 3437.52 State Treasurer Social Security 2601.36 James Schaefer 1st half Dec. 962.50 Tri Co. Water Cond. salt 22.00 Vaughans flags 119.80 Viking Signs sign 45.00 Xerox supplies $ contract payments 1170.40 $ 50,578.39 Library Construction Fund Fire Hall Construction Bonds Due to 16,300.00 Library Debt Service Fund Due To 32,850.00 Fire Hall Debt Service Est. #2 55,350.00 Fall Hall Construction Fund Due TO 9,000.00 Bonds of 1978 Est. #1 7,425.00 1980 Tax INcrement Debt Service Due to 6,000.00 1980 Tax Increment DebtService 1980 Tax Increment Construction Fund Due To 14,000.00 313il10YI] =CoIY! Buffalo Bituminous Est. #6 3 3,366.99 J.W. Hanson Construction construction costs 10,093.02 Juul Contracting construction costs 6,214.95 19,674.96 FEDERAL REVENUE SHARING Charles Bailley $ Co. audit fees 700.00 is BOND FUNDS Library Construction Bonds E. J. Pinske Bldrs Est. #2 55,350.00 McNerney Industries Est. #2 1,030.50 Krasen Plbg. & Htg. Est. #1 7,425.00 63,805.56 Bonds of 1983 Juul Contracting Proj. 83 -08 9,929.60 313il10YI] =CoIY! Buffalo Bituminous Est. #6 3 3,366.99 J.W. Hanson Construction construction costs 10,093.02 Juul Contracting construction costs 6,214.95 19,674.96 FEDERAL REVENUE SHARING Charles Bailley $ Co. audit fees 700.00 is r MUNICIPAL LIQUOR FUND_ State Treasurer PERA 161.33 Treasurer Soc. Sec. 265.73 •State State Treasurer PERA 140.83 State Treasurer Soc. Sec. 231.96 City of Hutchinson, General Fund transfer of funds 20,000.00 Griggs Cooper & Co. mix 40.97 City of Hutchinson payroll 3558.96 Commissioner of Revenue Oct. sales tax 6467.95 Griggs Cooper $Co. mis 36.16 State Treasurer PERA 154.40 State Treasurer Soc. Sec. 254.31 Hutch Utilities Oct. electricity 545.67 Junker Sanitation Oct. service 97.50 Electro Watchman quarterly service charge 102.00 $ 32,057.77 Ed Phillips $ Sons wine & liquor 5122.97 Griggs Cooper $ Co. wine & liquor 1721.64 Quality Wine Co. wine & liquor 2749.76 $ 41,652.14 0 E 0 U 0 0 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION December 5, 1984 Mayor Robert Stearns and Members of the Hutchinson City Council RE: Mavis A. Ramos vs. Kmart Corporation, Defendant and Third Party Plaintiff, vs. City of Hutchinson, Third Party Defendant. Dear Mayor Stearns: On December 3, 1984 the city of Hutchinson was served • Notice To Municipality Of Claim, a Third Party Summons and • Third Party Complaint in the case of Mavis A. Ramos, Plaintiff vs. Kmart Corporation, Defendant and Third Party Plaintiff, vs. City of Hutchinson, Third Party Defendant. I believe it would be appropriate to outline for the Council the circum- stances leading up to the initiation of this action by Kmart Corporation. On November 5, 1982 the Plaintiff Mavis Ann Ramos issued a check to Kmart Corporation. This check was returned to Kmart Corporation by the First National Bank of Glencoe marked "Non- Sufficient Funds." On November 26, 1982 Kmart sent a certified notice of dishonor to Ms. Ramos by certified mail. On November 27, 1982 Ms. Ramos acknowledged receipt of that notice. That notice, on a Kmart Corporation form, stated that Ms. Ramos had five days from receipt of the notice to tender payment on the bad check. On December lst of 1982 Ms. Ramos issued a new check to Kmart Corporation in the amount of the previous bad check plus an $8.00 service charge. Although there is some dispute as to when that check was mailed, Kmart acknowledges receipt of the check on December 3, 1982. On December 2, 1982 Kmart turned the original bad check over to the Hutchinson Police Department for processing as a criminal matter. On December 2, 1982 the Hutchinson Police Department forwarded a request for payment by certified mail to Ms. Ramos at her last known address. This address was the same as the address on the check given to Kmart and as the address on the receipt for certified mail which Ms. Ramos had signed for on November 27, 1982. The post office attempted to deliver this notice at that address on December 4, 1982 and December 9, 1982. On December 19, 1982 the notice was returned to the city of Hutchinson marked "Unclaimed ". The Hutchinson Police Department has adopted directive P430 issued May 1, 1982 and effective May 15, 1982. That 0 Mayor Robert Stearns December 5, 1984 Page Two 40 directive states, "The merchant should be reminded that since he has invited the police to settle the matter, any subsequent payment on the check must be referred to this department." It also states, "If any payment is inadvertently made to the merchant after he has surrendered the check to this department, it should be immediately referred to the department's secretary." Under these guidelines every merchant who turns a check over to the Hutchinson Police Department is instructed that the merchant should not accept payment from the maker but should inform the maker of the check to make the payment directly to the Hutchinson Police Department. The merchant is further instructed that if payment is received by mail or inadvertently accepted by the merchant, the merchant should immediately notify the Hutchinson Police Department of payment. Despite the fact that Kmart acknowledges receipt of payment on this check, on December 3, 1982 the day after it was turned over to the Hutchinson Police Department, Kmart failed to notify the Hutchinson Police Department that the check had been paid. Based upon Kmart's request that the check be . prosecuted in a criminal proceeding and the fact that the notice which the Hutchinson Police Department had sent to Ms. Ramos was returned, the city of Hutchinson issued a formal Complaint /Warrant for Ms. Ramos's arrest on March 1, 1983. This was some ninety (90) days after Kmart had turned it over to the Hutchinson Police Department for processing. During this time, no one from Kmart had informed the city that the check had been paid. Kmart was aware of this policy and on at least four occasions prior to this incident had promptly informed the Hutchinson Police Department when bad checks had been paid by their makers. Ms. Ramos was arrested by the Meeker County Sheriff's Department on July 22, 1983. When contacted by her attorney and informed that Ms. Ramos had paid the check which was the basis for the warrant within five to seven days after receipt of the notice from Kmart, I verified the payment of this check with Kmart and dismissed the charges against Ms. Ramos. Ms. Ramos instituted legal action against Kmart Corporation alleging that Kmart's actions intentionally or negligently caused the false imprisonment of Ms. Ramos. This matter was scheduled for trial on Monday, December 10, 1984. On December 3, 1984 defendant Kmart Corporation issued a Third Party Summons and Third Party Complaint and served that Complaint upon the city of Hutchinson. That complaint alleges that Kmart is not liable to Plaintiff Ramos and if it is liable then it should be . entitled to contribution from the city of Hutchinson because of the actions of the city's agents and employees. 0 Mayor Robert Stearns December 5, 1984 Page Three I believe that you will find when you examine the factual basis for this action that the city of Hutchinson proceeded in a reasonable manner. Upon receipt of the bad check from Kmart, we independently attempted to notify Ms. Ramos of the existence of the bad check. When we were unable to obtain delivery of that notice, we did not immediately institute criminal proceedings but waited for a full ninety days before issuing a warrant for Ms. Ramos's arrest. The purpose of waiting this length of time is to allow the maker of the check ample opportunity to respond to the original notice given by Kmart and to allow time for the maker of the check to provide restitution. Since we had previously informed Kmart of our policy requiring them to notify us in the event payment was made on a check which had been turned over to the Hutchinson Police Department for prosecution. and since Kmart had on previous occasions complied with this policy,we feel it was reasonable to assume that if Kmart had not notified us that the check had been paid, they had not received payment. This matter has been turned over to our insurance carrier for its consideration. The trial date of December 10, 1984 has been postponed in order to allow us to provide an answer. If you have any questions concerning this matter, please feel free to contact me directly. Sincerely yours, CITY OF HUTCHINSON BY/ JHS:Dlp Ja es H. Schaefer Hutchinson City Attorney i 0 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M �� R YpYR 11VF0 RMAT1pN DATE: October 4, 1984 --------- - - - - -- TO: Mayor and City Council -------------------------------- FROM: Ken Merrill, Finance Director -------------------------------- SUBJECT: Civic Arena - Ice versus non -ice revenue and expenses, -------------------------- - - - - -- 1981 1982 1983 Our civic arena cost and revenue in ice versus non -ice months would be as follows: ICE Revenue Expenses $ 40,041 $ 76,837 38,420 63,209 44,217 65,372 NON -ICE Capital Revenue Expenses Outlay $27,896 $ 35,547 24,478 32,915 13,201 31,358 $ 7,608 954 am Each years numbers are from our monthly financial statement which during the year are on a cash basis. What this means during the year when cash is received and when bills are paid is the time they are re- corded. This is adjusted at year end (12/31) to an accrued basis. The impact during the year may mean items used for the ice time season may be paid in non -ice time season and the same may occur with revenues. Capital outlay items are shown in total and are a part of the expenses, either ice or non -ice time, again depending upon when the payment was made. Some expenses such as insurance are not assigned directly to the department but carried in the unallocated department of the General Fund. January through March and October through December are considered ice time, and the balance of the year is considered non -ice time. n U EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL CITY OF HUICHINSON FOR YOUR INFORMATION DATE December 4, 1984 NAME ADDRESS Kristine Roepke, Skating Instructor ' 564 Hassan, Hutchinson $4.00 /hr Renae Benson, Skating Professional ' 3945 Lancaster Lane, Plymouth $12.00 /hr JOB TITLE as above SUPERVISED BY Barb Haugen, Bruce Ericson EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL PAY RATE as above COMMENTS For winter skating program/ ice show THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DE ARTM' HEAD /4. PERSONNEL COORDINATOR CITY ADMINISTRA 0 • NOTICE OF PUBLIC HEARING OF ORGANIZATION RESOLUTION for McLEOD REGIONAL RAIL AUTHORITY TO WHOM IT MAY CONCERN: FOR YOUR Iff- McOVE0 N m N ,b b2£ZZZl2� Notice is hereby given that the Commissioners of Mcleod County will meet in the McLeod County Courthouse at 1:00 P.M. on the 8th day of January, 1985, to consider the adoption of an organization Resolution for Regional Rail Authority pursuant to Minnesota Statutes §398A.O1 - 5398A.O9. The purpose for adopting this Resolution is for the necessity of preserving and inproving local railroad service for agriculture, industry, or passenger traffic when deemed to be practical and necessary for public welfare. Such persons as desire to be heard with reference to the proposed adoption will . be heard at this meeting. If you have any questions, please contact the office of the Executive Secretary. 0 This Instrwent was Drafted by: R. J. McGRAW, P.A. P.O. Box 98 Citizens Bank Bldg. Hutchinson, MN 55350 l� v/ TV (T2) 587.5151 ;vvrcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST _ HUTCHlNSON, MINN. 55350 FpR ypNR 11VF0Rk/� T MEMORANDUM nl�pAi DATE: December 7, 1984 �I i El T0: Mayor and Council_ Request of Alderman Mikuleci*l — — — — FROM: Ken Merrill, Finance Director_ -------- - - - - -- SUBJECT: Police Cars and Battery Analyzer _ _ _ ----- - - - - -- — --- - - — — — — Our recent history of police car purchases have been as follows: Wigen Plowman Wigen: 1984 Chevy Citation (detective car) $ 8,545.49 1978 Ford LTD sold on Bid $1,105.00 April 4, 1983 2 Cars (squads) price each 1983 Crown Ford Victoria 1981 Chev Malibu Trade -In December 1980 2 Cars (squads) price each 1981 Chev. Malibu 1979 Volare Trade -In 10,517 (1,600) 8,917 9,528.10 (2,336.80) 7,191.30 A question was asked about a $1200 battery analyzer and if the price was correct. Rather than a battery analyzer,the equipment in a starting /charger analyzer would be used on those systems for the city vehicles and would cost $1200. PIONEMUAND LIBRARY SYSTEK executive Committee Meeting November 12, 19% FOR YOUR INFORMATI0N Prosentt Wayne Hebrink, Renville Rep'esontimgt Kandiyehi County Lilac Bair, Stewart m Sao Nelsoa, Bonbon Phil Galstadt Dawson LeRoy Sanders, Willmar James Phalan, Gracoville Kathy Matson, Associate Director Bob Bosse, Associate Director McLeod County Beason Dawson Willmar Chairman Sanders called the meeting to order at 7140 p.m. Nelson/Buhr moved that the minutes of the October 8, 1984, meeting be approved. Carried. Nsleoa/Hebrink moved that the treasurer's report for October, 1984, be approved. Carried. Circulation statistics for October showed an increase over last year even though the Hutchinson library was closed for two weeks for a move to temporary quarters until the remodeling of the library is completed. Newspaper clippings were passed around. Hebrink/Buhr moved payment of bills. Carried. Committee and Project Reporter 1. SA)MR -- The Advisory Committee has out the list of applicants for the coor- dinator's position to three. The next Governing Board meeting is November 19. A replacement on the Governing Board will be needed for Pkil 0aletad who Will complete his term on the Pionserland board in December. 2. The Swift County library referendum passed by a wide margin. As island cities, Appleton, Benson, and Korkhoven are now members of Pioneerland and have the option of remaining as separate jurisdictions rather than joining the county eyetem. Since bookmobile service will be provided to the rural areas of Swift County, the mandate of the Pionserland Library board of one bookmobile for the system in 1985 has to be reconsidered. An establishment grant application should be filed for fund e which could be used to subsidise library service in Swift County in 1985 - -this could amount to $20,000. Nelson/Gulstad moved that the executive committee recommend that a o ed library agreement between the County of Swift and the Pionserland Library stem bo used as a basis for discussion. Carried. 3. The Cosmos Library will hold an open "house in its recently expanded facility on Thursday, November 15, 1984, from 1 to 5 p.m. Communications: I. Copies of the Public Library Newsletter 2. The final aid grant for 1984 of $20,610 treasurer's repeat. An aid cheek for fisc al mount of the check being $44,880. 3. Governing Boards' action regarding a. Orteaville - accepts budget as b. Litchfield - accepts budget as • c. Meeker County - $4,378 short, m d. Mcleod County - $3,163 short, e were circulated. was received and is igcluded in the am year '85 was received November 1, the 1985 Budget requested. requested. o finds for b--funds for request: automation. automation. 0 0 4. The Pieneerland Library System is sponsoring a fall workshop on The Problem Patron at the Nandi Sntertaiment Center, Willmar, on November 29, 1984, from 9330 a.m. to neon. Unfinished Businses3 1. 0u18tad/buhr moved is approve the agreement with Hector. Carried, Chairman Sanders will sign for the Pionserland Library System. The date the agreement goes into effect will be decided by Mr. Sandberg and the Hector representative. 2. Budget shortages -- Gulstad/Nelson moved that Chairman Sanders send a letter to the Meeker County Board stati=g that the executive committee will recommend to the full board at the December, 1984, meeting that the participation of Meeker Count, be terminated if the Meeker County Board does not meet the budget request by January 1, 1995. Carried, Now Business: 1. Bulr/Rebrink moved to approve the withholding of payments from employees' checks for voluntary enrollment in the Group Life Insurance program offered by the State Public $eplopes Retirement Association. Carried. 2. Hebrink/Bnhr moved to hire Latham and Parker to audit the 1984 books and to assist Mr. Sandberg in setting up records to comply with federal regulations. Carris3. Other Business: 4 1. Nslson/Gulstad moved that we consider the options below as policy if jurisdictions do not meet budget requests and recommend then to the fall board for approval. Carried. Option 1 -- Urge that consideration be given to change the percentages of contribution by all parties within that particular county. Option 2 -- Reduce services within that jurisdiction only by an amount commensurate to the shortage. Cuts in personnel and services shall, as such as possible, insure that there is no disruption in services system wide. Option 3 -- Refuse membership to this jurisdiction the second year of refusing to meet the budget. 2. Buhr/Hebriak moved that the unused part of nonresident fees (prorated on a monthly basis) be refunded when Swift County joins the Pioneerland Library System. Carried. 3. The next Beard meeting is December 10. Mileage vouchers were filed. The meeting was adjourned at 9340 p.m. ,_w Lilalm Buhr Acting Secretary 0 November 1984 Balance Seceipts: State /Federal Aid Big Stone County *Chippewa County Kandiyohi County McLeod County Meeker County . PIONEERI.AND LIBRARY SYSTEM • Treasurer's Report Sue Nelson, Treasurer INCOME THIS MONTH YEAR TO DATE BUDGET $169,819.36 $108,341.91 44,880.00 180,856.00 $167,266.00 21,370.00 ' 21,370.00 68,308.00 *68,308.00 88,412.00 88,412.00 30,946.26 87,221.84 57,962.00 52,590.00 56,547.00 Glencoe 21,202.00 21,202.00 Graceville 3,556.00 3,556.00 Hutchinson 46,294.00 46,294.00 Litchfield 34,658.00 34,658.00 Ortonville 11,733.00 11,733.00 Willmar 72,337.00 72,337.00 Appleton 8,142.00 8,142.00 Benson 16,160.00 16,160.00 Bird Island 1,605.25 6,421.00 6,421.00 *Dawson 8,402.00 * 8,402.00 Kerkhoven 3,364.00 3,364.00 *Madison 9,777.00 * 9,777.00 Renville 6,987.00 6,987.00 Cash receipts 2,443.02 33,684.21 36,000.00 Gifts 2,025.58 Interest 1,141.91 8,474.76 5,000.00 Reimbursements (local govt) *Chippewa County 29,759.00 *29,759.00 *Madison 3,152.00 * 3,152.00 *Dawson 4,930.00 * 4,930.00 Other Reimbursements 374.80 11,815.80 10,000.00 Other (KWCL) 946.00 Total Receipts 81,391.24 844,578.19 797,739.00 Glencoe Fund 7,375.00 Implementation Grant (1983) 24,000.00 TOTAL RECEIPTS & BALANCE: $251,210.60 $952,920.10 $829,114.00 (Implementation Grant spent in 1983) (3,848.00) $825,266.00 0 Page 1 (OVER) PIONEERLAND LIBRARY SYSTEM EXPENDITURES: Treasurer's Report (continued) ADJUSTMENT +44.58 ENDING CASH BALANCE $181,576.57 $181,576.57 Page 2 PTO Vt0 OF EKP CURRENT - - - - - Ex PENDITURES __ E3.PENCITURES _! TO EST- • ACCT GK7UP... on .00 .00% .00 L1Bk ►RV PiRSONAL SERVICES_ - SALAPIES AND NAGfS ` 45.413.67_ 496.287.09 - 92.681 535.500.00 HEALTH INSURANCE - -- - -- 2.169.41 . 23.429.12 91.88% 25.500.00 RETIREMENT INSUKAHICE 3.702.34 44.234.76 86.731 51.000.00 ' ACCT GROUP... 51.285.42 S63,950.97 612.000.D6 MATERIALS ROOKS - ADULT 4.021.70 42.366.38 88.921 47.645.00 BOOKS - CHILOREN __- 995.26 7.497.88 53.56% GENERAL REFERENCE . .00 5•610.61 121.971 4.600.00 PERIODICALS 224.28 19,352.09 138.23% 14.000.00 PAMPHLETS .DO 225.50 75.17% .300.00. - C to °.M FILMS --CO •C ._____ 3.740.50._ _.93.511- -- - -4.000.00 VIDEO IOfO Discs .00 1,595.92 53.201 3.000.00 VLOEC TAPES 2058.66 3.493.64 268.74% 1.300.00_ AUDIO DISCS AND TAPES - - - -_ - -- - -_- 27.26 165.12 83.37%--' -- � 300.00 SLIDES AND FILM STRIPS .00 .00 Oct . . . . 200.00 'MICROFORMS .00 564.96 94.16% 600.00 - BINDING _ -- - - - -- - -_ - -- - _----- •DO___- 827.44`" 137.92%-----600.00 ACCT GRDUP.., 7.327.16 85.540.09 94.47% 90.545.00 CATALOGING OCLC CH A4GES _ .00 � 16;750.7f _ 119. 86 14,000.00 COM VENUOR CHARGES 2.57 L67 8.130.47 101.63% 8.000.00 - ACCT GROUP... 2.571.67 24.911.18 113.23% 22.000.00 VEHICLES. -__ OPERATION AND MAINTENANCE 1.098.63 14.151.03 101.08% 14.000.00 IIISUPA%CE .00 103.81% 1,000_.00 AMORTIIAT.ION-- _ -- - -- --- -_ -__. -- _ .00 _ _1,038.06 - 3.004.00 _ 100.005. 3.000.00 ACCT GROUP... 1.096.63 18.189.09 101.05% 18.000.00 CDMMUiI] C AT ICN TELEPHONE - NE ANF LINE- -- -_ -- -- 708.16 -8 L535.96 - 721- .9iT� - - -- 7.000.-00- TERMINALMAINTEhANCE - .00 84.79 6.06% 1.400.OQ; POSTAGE AND SHIPPING." 630.58 6.852.24 76.14% 9.000.00- - -- _- - - -- - -- - - - - -- _ _ aLLT GROUP... _ _ _ 1.318.84-_ - __ -- 15.472.93 96.92% - - 17,400.00. ELWPMENT _ NEW EQUIPMENT 1.434.54 4.621.84 51.35% 9,000,00 A/Y EQUIPMEN% - S. 00 --- I.Of2. Hl- X07..281- _ 1.000.00 EQUIPMENT MAINTENENCE - - 696.04 6.311.04 138.52% 6.000.00 EQUIPMENT RENTAL 155.30 1,822.86 101.272_ _ 1.800.00 ACCT GROUP... 2,290.88 15.798.55 88.76117.800.00 OTHER CUSTODIAL - SUPPLIES AND EQUIPMENT 143.88 1.C39.46 103.95% 1.000.00 _ SUPPLIES AND PRINTING IT 359.51 19.658.28 121.861 16s000.0� PROMOTIONAL AND PROGRAMMING 311.15 570.57 57.06% 1.000.00 MILEAGE AND MEETINGS__. STAFF 745.15 5,951.61 -107- 148.79% _ 4.000.00_ - PILEAGE AND MEETINGS - TRUSTEES ____ 601.24 4X283.64 .091 4.000.00 PROF.. MEMBERSHIPS 1TRUSTEESI- .00 465.00 100.00% 465.00_, INSURANCE - - .00 4.748.12 79.14% 6.000.00 ADS AND LEGAL NJTICES .00 11904 119.741 100.00_ ._.1.200.00 AUDITING.___.__..__ -_ 00 _____.1:975.00_.._164.582... ?COKKE'_PING 225.00 2.616.38 97.21% 3.0 ^0.00 CONTINUING EDUCATION .00 .00 _ _ .00% 200.00 - -. - _.. _ . ---- - - -iCCT GROUP... 3.336.99- -__ -- 41.427.85 112.07% 36.965.00 SPECIAL GLENCOE FRIENCS. 1463 334.45 3.854.48 50.39% _ 7.650.00 ENLV _.... _ - _- _ -_ __. _ .00 " -- 1.952.04 -- 65.07%- -- 3,000.00 GRANT, RINSS GRANT, .00 15.93 .46% 3•SC0.00 GRANT .00 275.00 .09% ____ •DO ACCT SRO UP ... 331.15 6.097.45 43.09% 14.150.00 ,V DRC. TOTAL... 69.634.33 771,388.11 93.07% 828.860.00 ADJUSTMENT +44.58 ENDING CASH BALANCE $181,576.57 $181,576.57 Page 2 • 9 MINNESOTA PLANNERS AND NATIONAL ASSOCIATION OF PLANNERS MINNESOTA CHAPTER PLAN JOINT STATEWIDE CONFERENCE I have been requested to assist in the combined Association's annual conference March 30- April 1 in St. Cloud. We have had two meetings so far and currently each committee member is in charge of a ses- sion, which in my case is "Site Plan Review." We hope to obtain some statewide or possibly nationwide known speakers. The event will be in St. Cloud, with attendance estimated at 400- 500.planners, developers, and elected officials. INSTITUTE ATTENDED NOVEMBER 16 Larry Romo, Kaye Link and I attended a one -day planning session. Topics reviewed were zon- ing, variances, conditional use permits, and subdivision regulations. The following items we gleaned were important. 1. If a rezoning is denied, the City Council's motion needs to state the reason(s) for denial. Likewise, the same procedure should be used for conditional use per- mits and variances. 2. Some cities have a combined site review (called a conditional use application) and a rezoning request voted on concurrently. The City of Minnetonka and Eden Prairie have gone this route. Tonight you have two separate zoning requests; many of the concerns could be alleviated if we required a "site plan" with a rezoning. Please advise me if you want the city's Planning Commissioners to revise the ordinance to facilitate this new method. STREAMLINING INFORMATION John Bernhagen has been assembling a "Developer's Guide' The Building Official has provided the steps required to obtain a building permit, along with samples of applications needed to proceed. The guide also highlights the timeframe and information requirements for financing tools, such as industrial revenue bonds /notes and tax increment. i r FRANK FAY PROJECT Current plans for the hotel is to develop it into rental units. Frank has Mike Saxton working on the project, along with a contractor from Willmar. Frank plans to present a report at the first Council meeting in December, including a request to use mortgage reve- nue bands /notes to finance the residential portion of the hotel. ATTORNEY REYERSON CONTINUES INTEREST IN LIBRARY EXPANSION Within your packet is correspondence from the legal counsel of the State Auditor's Office; also enclosed is Attorney Schaefer's memo of November 14. Currently Attorney Reyerson is requesting the names of the insurance company providing builders risk insurance for Pinske Builders. Korngiebel Architects has advised me it is St. Paul Fire & Marine.