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cp10-09-1984 cHUTCHINSON CITY CALENDAR WEEK OF October 7 T O October 13 • Y 1984 WEDNESDAY -10- SUNDAY -7- THURSDAY -11- MONDAY -s- u�r FRIDAY -12- 12:00 P.M. - Open Bids for Demo- lition (West River Park Project) at City Hall TUESDAY -9- 0 7:30 P.M. - City Council Meeting at City Hall SATURDAY -13- H E A L T H F A I R Hutchinson Mall a Tp g a- • E S. yr OCTOBER 9, 1984 CITY OF HUTCHINSON ISSUE NO. 1 INDUSTRIAL REVENUE BONDS The City has been allocatted $2,484,533 and has utilized $975,713 (Ag Systems $600,000; New Hope $375,715). The balance of $1,508,820 is available to be committed on or before October 31. To preserve our future lending limits, we should allocate this money. The City of Ortonville is in need of $1,500,000. Attorney Jerry Gilligan of the Dorsey Law Firm will be preparing a Resolution to transfer our authority to issue the balance of the bond allocation. FRANK FAY PROJECT Frank Fay is revising his Parkview Plaza project. He is considering constructing 18 one bedroom apartments instead of the condominium idea. Frank intends to pursue tax increment financing. However, he is going to wait on indus- trial revenue bonds until the 1985 allocation (January 1). BIDS ON LIBRARY PROJECT The bids on the library project were within budget. The sidewalk, curb and gutter, and street improvements are projects out in the street right -of -way and deserve separate con- sideration as a 1985 improvement project. However, it is noted that John Korngiebel did receive alternate bids for these improvements. We anticipate that we have approximately $700,000, including interest earned to complete the project. Furnishings alone are estimated at $72,000; therefore, the street right -of- way alternate of $30,000 est. should be financed in the 1985 improvement projects. This is listed as a separate agenda item. WEEKLY STAFF MEETING Our weekly staff meetings will be at 10:00 - 11:00 A.M. every Wednesday at City Hall. If there are any items you want followed up administratively, please contact me. -OVER- 0 LESS STAFF AT COUNCIL MEETINGS Pursuant to the City Council's direction, I have requested staff not to attend Council meetings unless requested by myself; Marlow is the only exception. Hazel attends the meetings from time -to -time on her own time. OPEN MEETING LAW AND CITY COUNCIL MINUTES Attached is an October 4, 1984 memorandum on the open meeting law and associated question of taking minutes at workshops and directors' meetings. This issue will be placed on the October 23, 1984 City Council meeting agenda so that the majority of the Council can decide a policy on this matter. Jim Schaefer and I have dis- cussed that the policy could be formalized into a Resolution. -2- JAMBS H. SCHAEFER ATTO9NiT AT LAM 109 4ed A.. S. M. P. O. Bo: 393 HUTCHINSON, MINN. 58350 1.837. 997 -7100 October 4, 1984 Mayor Robert H. Stearns and the Members of the Hutchinson City Council QUESTION: ARE THE "WORKSHOP" MEETINGS AS CURRENTLY CONDUCTED BY THE HUTCHINSON CITY COUNCIL A VIOLATION OF THE MINNESOTA OPEN MEETING LAW? The Minnesota Open Meeting Law requires that all meetings of any governing body of a city shall be open to the public. The Minnesota Supreme Court has held that "meetings" under this act are "Those gatherings of at least a quorum of a governing body at which members discuss, decide, or receive information as a group on issues relating to the official business of that governing body." Moberg vs. Independent School District Number 281, 336 NW 2d 510. It is clear that this definition is broad enough to easily encompass our municipal workshops. If the workshops are within the scope of the Open Meeting Law, what must the city do to make sure this type of meeting complies with that act's provisions? First, the Court has held that adequate notice of the time and place of meetings is necessary to assure that meetings are public. The type and timing of notice is left to the reasonable discretion of affected agencies. (See League Bulletin 140.bl, page 4). The City has frequently set dates for workshop and director's meetings at open and televised regular meetings. All workshop and director's meetings are listed on the calendar of weekly events together with the time and place of the meeting. This calendar is posted in a designated place in City Hall. In addition to posting of this notice, the calendar is regularly sent to members of the media.. Published notice of special meetings is not necessary if notice is posted at predesignated places. (See League Bulletin 140bl, page 4). This notice has always been provided at least 24 hours in advance of scheduled workshops. Second, if adequate notice is given, the public and the media should not be excluded unless the reason for the exclusion falls within one of the narrow exceptions to the Open Meeting Law created by statute or case law. Of course, if the public were wrongfully excluded from an individual workshop or director's meeting, that exclusion would_ pertain only to the propriety of that individual closed session and would have no affect on the propriety of all the other workshops and director's meetings that are open to the public. It has always been the policy of the city to admit members of the media and the public to workshop • Mayor and Councilmembers October 4, 1984 Page Two and director's meetings. i Last, the Open Meeting statute requires that when a meeting is required to be open to the public, at least one copy of printed materials relating to the topics that are discussed must be available in the meeting room for public inspection. This requirement applies to any printed materials which are distributed at or before the meeting to all members of the governing body or are available in the meeting room to all members. It would appear to me that the procedures utilized by the city of Hutchinson in establishing and conducting its workshop meetings fully comply with the provisions of the Minnesota Open Meeting Law. The law makes no specific provisions requiring the taking of minutes. It does require that "Votes on any. . . action taken in a meeting herein required to be open to the public shall be recorded in a journal kept for that purpose. . .the vote of each member shall be recorded on each appropriation of money. . . ". Since no direct action, either by resolution or ordinance requiring a vote of the members are ever taken at workshop or director's meetings, this particular provision of the Open Meeting Law has not been violated. Obviously, if action is taken at a director's or workshop meeting, the action taken and the vote authorizing the action would have to be properly recorded. It should be noted,however, that the statute merely requires recording the votes and does not require more extensive minute taking. If no vote is taken, the Minnesota Open Meeting Law does not require any other specific records to be made of the meeting. I have discussed this by telephone with Special Assistant Attorney General iichael Gallagher. Although noting that whether notice in any particular situation is adequate is essentially a fact questicn that can be determined only on a case by case basis, Mr. Gallagher did agree that the workshop and director's meetings conducted as previously described would not appear on their face to be a violation of the Minnesota Open Meeting Law. QUESTION: ARE THE "WORKSHOP" MEETINGS AS CURRENTLY CONDUCTED BY THE HUTCHINSON CITY COUNCIL A VIOLATION OF THE HUTCHINSON CITY CHARTER? The Hutchinson City Charter Section 3.01 states, "All meetings of the council shall be public, and any citizen shall have access to the minutes and records there of at all reasonable times." Section 3.02 when talking about the duties of the City Clerk states, "He shall keep a journal of the council proceedings and such other records and perform such other duties as this charter or the council may require." The issue in this Mayor and Councilmembers October 4, 1984 Page Three question is essentially whether, given the fact that workshop and director's meetings are public, do these two sections of the Hutchinson City Charter require minutes be taken at such sessions? I discussed this matter first with Michael Gallagher of the Attorney General's Office. Mr. Gallagher informed me that the Attorney General's Office as a matter of policy will not interpret individual provisions of a city's charter. Mr. Stan Pesker of the League of Minnesota Cities was not willing to state one way or the other whether these sections make the taking of minutes at workshop or director's meetings mandatory. In beginning my examination of this issue, I note that the current city charter was adopted at a special election held July 11, 1967. It would appear that every Mayor, from Don Kost to James DeMeyer, has held some sort of workshop or director meetings at which no minutes were taken. As city attorney, I start from the presumption that actions consistently taken by a variety of administrations over a time frame of 17 years can be assumed to be in accordance with the city charter. Since the prior administration seemed to have made a distinction between regular and special meetings and the workshop or director's meetings, I begin by examining the definition of meeting contained in Robert's Rules of Order Section Eight. The city of Hutchinson has by ordinance specifically adopted Robert's Rules of Order as a guideline for parliamentary procedure and the conducting of its business. That section defines meeting as "A single official gathering of its members in one room or area to transact business for a length of time." It appears that the distinguishing feature between workshops and director's meetings and regular or special meetings is the fact that at workshops or director's meetings no business is transacted. No votes are taken, motions made, ordinances or resolutions adopted or action taken at any of these sessions. Regular or special meetings are all called to conduct either regular items of business or items that require special action that for various reasons cannot be conducted at a regular meeting. At a special or regular meeting a quorum must be present in order for the meeting to proceed. At a workshop or director's meeting no quorum is necessary. These meetings have traditionally been simply for the exchange of information with no action contemplated. As such, they have taken place with or without the presence of a quorum. The attitude has appeared to have been that since the purpose is to dispense information to council - members the information should be given to any councilmember who feels that he is willing or able to take the time to attend the session. Obviously the city charter was intended to cover Mayor and Councilmembers October 4, 1984 Page Four only "meetings" and without a quorum there can be no "meetings." It seems patently contradictory to conclude that the Hutchinson Charter requires minutes to be taken at a workshop or director's meeting if three members are present; but if one member has to leave, it is no longer a meeting since a quorum is not present and the taking of minutes can be dispensed with. It also seems illogical to conclude that if three members are present,the information can be given to those members;but if one member has to leave, then the dispensing of the information must cease even though two councilmembers remain. To summarize, one could reasonably conclude that since no business is transacted at workshops or director's meetings they do not fall within the definition of the term "meeting" as defined by Robert's Rules of Order. Since Robert's Rule of Order provide the standard by which city activities are governed,ope could make an argument that without any action contemplated no minutes are required. QUESTION: WHAT TYPES OF MINUTES ARE REQUIRED BY THE HUTCHINSON CITY CHARTER? Although a court may very well determine that the taking of minutes is not.required by state law or city charter at informational meetings, the question still remains whether the city should adopt a policy of taking minutes at such meetings. The city may very well be in a "no -win" situation since even if a court were to hold in the city's favor, it may very well appear as if, by the refusal to take minutes, the city was attempting to provide its citizens with less than full or complete disclosure of its activities. This impression should be avoided if at all possible. The only practical reason for not taking minutes at director's or workshop meetings is the difficulty in transcribing minutes for what is essentially a free - flowing discussion combined with the cost of having a secretary take the minutes and convert them into final form. If a way could be achieved of taking acceptable minutes without the necessity of incurring additional trouble or cost, this problem could be avoided. Robert's Rules of Order section 47 states, "In an ordinary society, unless the minutes are to be published, they should contain mainly a= record of what was done at the meeting, not what was said by the members." In examining minutes of our regular City Council meetings, I find that the minutes go far beyond the detail required by Robert's Rules of Order. Robert's Rules of Order says that the first paragraph of the minutes should contain the '_kind of meeting, the name of the assembly, the date, time, and place of the assembly, the fact that the regular chairman and secretary are present or name their substitutes, and whether V Mayor and Councilmembers October 4, 1984 Page Five or not the minutes of the previous meeting have been approved or disapproved. After the initial paragraph there should be a separate paragraph for each subject matter that shows all made motions, the wording of each motion adopted or disposed of, the disposition of the motion, the name of the mover, and any points of order and appeals made. The last paragraph should state the hour of adjournment. As you examine what is required of minutes by Robert's Rules of Order, you will note that there is no summary of any discussion required nor is there any provision for outlining arguments or informational presentations. All that is needed beyond the initial informational paragraph is an accurate transcription of motions and points of order. If no motions or actions are taken, there would be no entries other than perhaps a brief entry to the effect that "City Engineer Marlow Priebe gave a presentation on the waste disposal plant." A summary of what was said at the meetings would not be required. It would appear that minutes of this type fully comply with the minutes as outlined by Robert's Rules of Order and required by the Hutchinson City Charter. This type of minutes would not require extensive note - taking ability nor would it require much effort to transcribe these minutes into final form and preserve them in a journal. It might be a good idea to tape record any director's or workshop meetings. The minutes taken would be preserved on a permanent basis and the tape recordings would be available for any citizen who wished to hear the exact presentation made to the council. These tape recordings could be kept for a one -month time,frame and if no one had expressed a desire to listen to the tapes during that time frame, the tapes could be erased and reused. It would seem that this proposal clearly meets any perceived legal necessity for the taking of minutes and workshop or director's meetings while allowing the council to maintain the same flexibility at the meetings that they have had in the past. If you have any questions concerning this matter, please feel free to contact me directly. Sincerely yours, CITY OF HUTCHINSON ay/ James H. Schaefer JHS:dlp Hutchinson City Attorney 0 r • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 9, 1984 ,,I. Call to Order - 7:30 P.M. „2. Invocation - Reverend Harold E. Kelm .3. Consideration of Minutes - Regular Meeting of September 25, 1984; Bid Openings of September 20, 1984 and October 4, 1984 Action - Approve as presented - Approve as amended J4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - September 1984 2. Nursing Home Board Minutes dated August 23, 1984 and September 12, 1984 • 3. Parks & Recreation Board Minutes dated September 5, 1984 4. Library Board Minutes dated October 4, 1984 ✓(b) Resolution No. 7878 - Resolution for Purchase Action Motion to accept reports and minutes and to adopt Resolution 5. Public Hearing - 8:00 P.M. ✓(a) CONTINUED PUBLIC HEARING - Consideration of Amending Tax Increment Financing Plan (District No. 4) Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution 6. Communications, Requests and Petitions ,/(a) Consideration of Request for Street Light On East Pishney Lane Action - Motion to reject - Motion to approve and refer to Hutchinson Utilities ✓(b) Consideration of Request for Parks and Recreation Director to Attend Annual Minnesota Recreation & Park Association Conference November 28 -30, • 1984 Action - Motion to reject - Motion to approve 0 E COUNCIL AGENDA OCTOBER 9, 1984 . ✓(c) Communication from Mr. & Mrs. Lee Cheney Regarding Cutting Grass On City Property Action - 7. Resolutions and Ordinances ,/(a) Resolution No. 7879 - Resolution Changing Name of Hutchinson Municipal Airport Action - Motion to reject - Motion to waive reading and adopt ✓(b) Resolution No. 7881 - Resolution Accepting $62,500 from Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt ✓(c) Resolution No. 7882 - Resolution Accepting Pledged Security from First State Federal Savings & Loan Association Action - Motion to reject - Motion to waive reading and adopt • v( d) Ordinance No. 21/84 - An Ordinance Extending The Corporate Limits Of the City of Hutchinson to Include Certain Unincorporated Territory Bordered By Land Within the City Limits and Abutting Thereon Action - Motion to reject - Motion to waive second reading and adopt ,,/(e) Ordinance No. 22/84 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt ✓(f) Ordinance No. 23/84 - Ordinance Amending Section 235:05 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Hospital Board Relating To Appointments and Terms Action - Motion to reject - Motion to waive second reading and adopt 8. Unfinished Business ✓(a) Consideration of Awarding Bid for Library Addition (DEFERRED OCT. 4, 1984) Action - Motion to reject - Motion to award bid ,/(b) Consideration of City Purchasing Property At 6 North Franklin Street Action - • dAI • i COUNCIL AGENDA • OCTOBER 9, 1984 ,/(c) Consideration of Rejecting Two Bids Received September 20, 1984 for Demolition of West River Park Structures Action - Motion to reject bids ,/(d) Discussion of 1985 Improvement Projects for Lyndale Avenue and Project No. 85 -01 -24 (DEFERRED SEPTEMBER 25, 1984) Action - ,/(e) Consideration of Merit Increase for Hourly and Salaried Employees (DEFERRED SEPTEMBER 25, 1984) Action - Motion to reject - Motion to approve recommendations ✓(f) Consideration of Sealing Wells On LAWCON Grant Project Site Prior to Demolition of Structures (DEFERRED SEPTEMBER 25, 1984) Action - Motion to reject - Motion to approve • 9. New Business ,/(a) Consideration of Authorization to Proceed with Chapter 429 Process for Installation of Sidewalk, Curb and Gutter, and Surfacing Along Hassan Avenue Between Washington Avenue East and First Avenue S.E. Adjacent to Library (Presentation by Sohn Korngiebel) Action - Jb) Consideration of Request by 45 Library Square Partnership for Five Foot Easement To Rear of Bretzke Building Facility for Protection of Utility Meters and Maintaining Entrance Action - Motion to reject - Motion to approve easement - Motion to waive first reading of Ordinance and set second reading for October 23, 1984 J(c) Consideration of Authorizing Preparation of Documents Authorizing Sale of $500,000 In General Obligation Bonds for Recreation Building and Pool Project Action - Motion to reject - Motion to approve and authorize preparation of documents for Bond Bid Opening Date of November 13, 1984 Y(d) Consideration of Accepting 1984 City Audit Proposal from Charles Bailly • & Company Action - Motion to reject - Motion to approve audit proposal -3- E COUNCIL AGENDA OCTOBER 9, 1984 . ,/(e) Consideration of Refunding Building Permit Fee to Larry Ashwill Action - Motion to reject - Motion to approve refund "(f) Consideration of Offer by Leonard Gores to Purchase West River Park Structure Action - Motion to reject - Motion to approve offer ,/(g) Consideration of Resolution To Allow Recycling Within City of Hutchinson Action - Motion to reject - Motion to approve and adopt Resolution 10. Miscellaneous /(a) Communications from City Administrator 11. Claims, Appropriations and Contract Pavments ✓(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds . 12. Adjournment -4- 1._ J 0 0 . MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 25, 1984 1. The meeting was called to order at 7:30 P.M. by Mayor Stearns, with the fol- lowing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City At- torney James Schaefer. 2. INVOCATION The invocation was given by the Reverend John Longley. 3. MINUTES The minutes of the regular meeting of September 11, 1984 were approved as presented. 4. ROUTINE ITEMS • (a) REPORTS OF OFFICERS BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - AUGUST 1984 2. PLANNING COMMISSION MINUTES DATED AUGUST 21, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) RESOLUTION NO. 7862 - RESOLUTION FOR PURCHASE It was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 7862 as amended. Motion carried unanimously. (c) RESOLUTION NO. 7863 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND The motion was made by Alderman Mlinar to waive reading and adopt Reso- lution No. 7863. Alderman Torgerson seconded the motion, and it unani- mously passed. (d) CONSIDERATION OF APPOINTMENT OF KATHY MCGRAW AND ROGER HAGGENMILLER TO PARKS AND RECREATION BOARD Alderman Mlinar moved to ratify the appointments of Kathy McGraw and • Roger Haggenmiller. The motion was seconded by Alderman Mikulecky and unanimously carried. 14 ' r] COUNCIL MINUTES SEPTEMBER 25, 1984 • (e) CONSIDERATION OF REQUEST FOR REDUCED REFUSE RATE BY EVELYN DOBRATZ Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to approve the request. Motion adopted unanimously. (f) RESOLUTION NO. 7869 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST STATE FEDERAL SAVINGS 5 LOAN ASSOCIATION The motion was made by Alderman Mlinar to waive reading and adopt Reso- lution No. 7869. Alderman Torgerson seconded the motion and carried unanimously. 5. PUBLIC HEARING - 8:00 P.M. (a) 1985 IMPROVEMENT PROJECTS 85 -01 -1 THROUGH 85 -01 -25 Mayor Stearns called the public hearing to order at 8:00 P.M. City En- gineer then reviewed improvement projects 85 -01 -1, 85 -01 -2, 85 -01 -4, 85 -01 -7, 85 -01 -9, 85- 01 -11, 85- 01 -12, 85- 01 -13, 85- 01 -14, 85- 01 -15, 85- 01 -16, 85- 01 -17, 85- 01 -18, 85- 01 -19, 85- 01 -20, and 85- 01 -25. He stated the estimated total cost of the improvements would be $809,000. Mr. Kenneth E. Jensen, 1280 Rolling Oaks Lane, stated he was in favor of • a blacktop street. He felt the residents deserved first class streets. Mr. Jensen questioned how the street would be assessed in the cul de sac area. City Engineer Priebe responded the assessment would be on a per lot basis. All previous costs had been done in this same manner. Mr. Kenneth Koehler, 43 Sixth Avenue Southeast, commented he was inter- ested in the improvement project for Main Street to Hassan. He ques- tioned how assessments were done on corner lot property and what the assessment amount would be. Mr. Koehler also inquired about the width of the street from curb to curb. He stated that with cars parked on both sides of a two -way street, there wasn't much room for traffic. In addition, there was considerable truck traffic on the street. It was reported the City Attorney and City Engineer will be working on a plan for City truck routes, with submittal to the State for approval. The City Engineer will present a map of the proposed truck routes at the next Council meeting. An unidentified man commented he was present for the hearing on project No. 85 -01 -7. He stated the street needed to be repaired. Further, he commented on the truck traffic along Sixth Avenue and stated there was a need to establish limits on the type of vehicles using the street. . Also, the turn - around is used as a practice area by HAVTI student drivers. IWAI 0 COUNCIL MINUTES • SEPTEMBER 25, 1984 0 Engineer Priebe reported there had never been a constructed street in the area under discussion. Discussion was given to changing the contractor's completion date on improvement projects to August 1. Alderman Torgerson made the motion to close the hearing at 8:21 P.M. Motion seconded by Alderman Mlinar and passed unanimously. The motion was made by Alderman Torgerson to approve the 1985 improvement projects as presented and to waive reading and adopt Resolution No. 7877 ordering the improvements and preparation of the plans and specifications. Alderman Mlinar seconded the motion, and it unanimously carried. (b) CONSIDERATION OF 1985 CITY BUDGET Finance Director Kenneth B. Merrill reported on the $3.2 million general fund City budget. Alderman Mlinar moved to close the hearing at 8:30 P.M. Motion seconded by Alderman Torgerson and approved unanimously. . (c) CONSIDERATION OF AMENDING TAX INCREMENT FINANCING PLAN (DISTRICT NO. 4) (HEARING CONTINUED FROM AUGUST 28, 1984) Mr. Frank Fay requested to continue the hearing at the October 9, 1984 City Council meeting. It was moved by Alderman Mlinar, seconded by Alder- man Torgerson, to continue the hearing to the next City Council meeting. Motion adopted unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF DECLARING SEPTEMBER 23 -30, 1984 AS HUTCHINSON FIRE DEPARTMENT CENTENNIAL WEEK It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to pro- claim September 23 -30, 1984 as Hutchinson Fire Department Centennial Week. Motion unanimously approved. (b) CONSIDERATION OF REQUEST FOR MAINTENANCE OPERATIONS DIRECTOR TO ATTEND HAVTI COMPUTER COURSE Alderman Mikulecky moved to approve the request. Motion seconded by Ald- erman Torgerson and carried unanimously. 7. RESOLUTIONS AND ORDINANCES • (a) ORDINANCE NO. 19/84 - AN ORDINANCE AMENDING SECTION 710 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "ONE -WAY TRAFFIC" -3- 0 COUNCIL MINUTES SEPTEMBER 25, 1984 • Following discussion, the motion was made by Alderman Mikulecky to waive the second reading and adopt Ordinance No. 698. The motion was seconded by Alderman Mlinar and unanimously adopted. (b) ORDINANCE NO. 21/84 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON Alderman Torgerson moved to waive the first reading and set second read- ing of Ordinance No. 21/84 for October 9, 1984. Alderman Mikulecky sec- onded the motion, and it carried unanimously. (c) RESOLUTION NO. 7857 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT (PROJECT NO. 84 -04) It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7857. Motion approved unanimously. (d) RESOLUTION NO. 7858 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT (PROJECT NO. 84 -05) The motion was made by Alderman Mlinar to waive reading and adopt Reso- lution No. 7858. Alderman Torgerson seconded the motion, and it unani- mously passed. (e) RESOLUTION NO. 7859 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT (PROJECT NO. 84 -07) Alderman Torgerson moved to waive reading and adopt Resolution No. 7859. The motion was seconded by Alderman Carls and unanimously carried. (f) RESOLUTION NO. 7861 - RESOLUTION OF APPRECIATION FOR SALLY CONE It was moved by Alderman Torgerson, seconded by Alderman Carls, to accept the resignation and waive reading and adopt Resolution No. 7861. Motion approved unanimously. (g) RESOLUTION NO. 7864 - TRANSFERRING $192,591 FROM 1984 SPECIAL ASSESSMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES The motion was made by Alderman Torgerson to approve the transfer and to waive reading and adopt Resolution No. 7864. The motion died for lack of a second. • Alderman Mikulecky moved to transfer one -half from the special bond to the general fund and the balance returned to property owners. The motion • died for lack of a second. -4- 0 COUNCIL MINUTES • SEPTEMBER 25, 1984 0 After extensive discussion, it was moved by Alderman Torgerson, seconded by Alderman Carls, to approve the transfer from the special assessment bond fund to the general fund and to waive reading and adopt Resolution No. 7864. Motion adopted unanimously. Alderman Carls made the motion that at one of the meetings in October, the City Council examine the policy of 17% and make a decision concern- ing a sliding scale to be used, possibly based upon the budgets of the engineering department and administration costs associated with the proj- ects. Alderman Mlinar seconded the motion, and it unanimously passed. (h) RESOLUTION NO. 7865 - RESOLUTION ADOPTING THE GENERAL FUND, SPECIAL ASSESSMENTS, FIRE HALL, POOL AND GYMNASIUM, AND LIBRARY BUDGETS FOR FISCAL YEAR 1985 Following discussion, Alderman Torgerson moved to waive reading and adopt Resolution No. 7865. Alderman Mlinar seconded the motion, and it carried, with Alderman Mikulecky voting nay. (i) RESOLUTION NO. 7866 - RESOLUTION APPROVING 1985 TAX LEVY, COLLECTIBLE • IN 1985 It was moved by Alderman Mlinar to waive reading and adopt Resolution No. 7866. Alderman Carls seconded the motion, and it carried, with Alderman Mikulecky voting nay. (j) RESOLUTION NO. 7867 - CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD The motion was made by Alderman Mlinar to approve and waive reading and adopt Resolution No. 7867. The motion was seconded by Alderman Carls and adopted unanimously. (k) RESOLUTION NO. 7870 - RESOLUTION AMENDING RESOLUTION NO. 7834 FOR APPOINTING OF JUDGES FOR STATE GENERAL ELECTION Alderman Carls made the motion, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 7870. Motion unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ALTERNATIVES FOR ASSISTING BUILDING OFFICIAL (DEFERRED SEPTEMBER 9, 1984) After discussion of several alternatives, the motion was made by Alder- man Torgerson to approve hiring an assistant building official with the understanding that if the work load is cut back, it may become a three - fourths or one -half time position. Motion seconded by Alderman Mlinar and approved unanimously. -5- 0 0 COUNCIL MINUTES • SEPTEMBER 25, 1984 (b) CONSIDERATION OF 1985 ASSESSMENT AGREEMENT BETWEEN CITY OF HUTCHINSON AND MCLEOD COUNTY (DEFERRED SEPTEMBER 11, 1984) Following discussion, it was moved by Alderman Mlinar, seconded by Alder- man Mikulecky, to approve and enter into an agreement with McLeod County. The motion unanimously passed. (c) CONSIDERATION OF REPORT ON 1985 IMPROVEMENTS BY DIRECTOR OF ENGINEERING (DEFERRED SEPTEMBER 11, 1984) Alderman Carla moved to defer action to the first Council meeting in October. Motion seconded by Alderman Mlinar and adopted unanimously. (d) CONSIDERATION OF OUTDOOR HOCKEY RINK WEST OF CIVIC ARENA (DISCUSSED SEPTEMBER 11, 1984) Mr. Jim Waldron presented the Council with a letter containing the sig- natures of seven residents within 500 feet of the proposed outdoor hockey rink to be located west of the Civic Arena. They had no objection to the rink. location. After discussion, the motion was made by Alderman Mikulecky to authorize • moving the south hockey rink from Tartan Park to the west side of the Civic Arena. Motion seconded by Alderman Mlinar. Alderman Carla moved to amend the motion to move the other hockey rink from Tartan Park to North Jaycee Park. Amendment seconded by Alderman Torgerson. The motion to the amendment carried unanimously. The motion unanimously passed. (e) CONSIDERATION OF ENGINEER'S REPORT ON OPTIONS FOR STORM SEWER AT GOEBEL FIXTURE CO. (DEFERRED SEPTEMBER 11, 1984) City Engineer Priebe reported that from an inspection of the storm sewer line between Graham and Larson, it was determined the line was plugged. The City will repair a section of the line on Larson Street, which hope- fully will resolve the problem. (f) CONSIDERATION OF ENGINEER'S REPORT ON SANITARY SEWER EXTENSION TO SERVE HUTCH AGRI -TECH (DEFERRED SEPTEMBER 11, 1984) City Attorney Schaefer reported there was no record of assessments for lots 8 and 9, owned by Hutch Agri -Tech. The property owner was request- ing approval of immediate payment of one -half the sanitary sewer assess- ment on lot 9, minus the $130 credit for the extra excavation, and a de- ferred assessment on lot 8 (vacant lot) until such time as the lot was • built upon or sold. M 0 COUNCIL MINUTES • SEPTEMBER 25, 1984 E Following discussion, Alderman Torgerson moved to approve the sanitary sewer extension to serve Hutch Agri -Tech. Alderman Mlinar seconded the motion, and it unanimously carried. (g) CONSIDERATION OF ENGINEERS REPORT ON ORCHARD PARK FIRST ADDITION (DEFERRED SEPTEMBER 11, 1984) City Engineer Priebe reported the estimated cost was $31,000 for the ex- tensions of service for the proposed building in Orchard Park First Addi- tion. Mr. Richard Schmidtbauer stated that although the building would begin this fall, the improvement project could wait until spring installation. Therefore, no action was required at this time. (h) DISCUSSION OF 1985 IMPROVEMENT PROJECTS, INCLUDING LYNDALE AVENUE AND IMPROVEMENT PROJECT 85 -01 -24 (DEFERRED SEPTEMBER 11, 1984) It was moved by Alderman Carls, seconded by Alderman Mlinar, to defer action to the first Council meeting in October. Motion adopted unani- mously. (i) CONSIDERATION OF BIDS FOR SALE AND /OR DEMOLITION OF STRUCTURES FOR THE LAWCON GRANT PROJECT (BIDS OPENED SEPTEMBER 20, 1984) City Administrator Plotz reported two bids were received for demolition and one bid for purchase of a house. Since no specifications were avail- able to the bidders, it was recommended that the City re- advertise for bids, with specifications. City Attorney Schaefer recommended approving the sale of the house, contingent upon the Planning Commission issuing a conditional use permit for moving the structure within the City limits. After discussion, the motion was made by Alderman Torgerson to approve the sale of the house at 515 First Avenue Southeast in the amount of $300, contingent upon receiving proper authorization. Alderman Carls seconded the motion, and it unanimously passed. (See 9 -e) 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS No one was present to request an extension of the payment period. Upon motion by Alderman Torgerson, seconded by Alderman Mikulecky, it was moved to authorize discontinuation of service on October 1, 1984 unless other arrangements were made. Motion carried unanimously. • (b) CONSIDERATION OF QUIT CLAIM DEED ON WESELOH PROPERTY ADJACENT TO DAM WITH CITY BATH HOUSE (REQUESTED BY DATLOF WESELOH AND PRESENTED BY ATTY. JIM SCHAEFER) evil 0 COUNCIL MINUTES SEPTEMBER 25, 1984 The City Attorney explained the reason for the quit claim deed on the Weseloh property. Following discussion, the motion was made by Alder- man Mlinar, seconded by Alderman Torgerson, to approve and authorize signing the quit claim deed. Motion unanimously adopted. (c) CONSIDERATION OF FINAL PLATS FOR HELLAND'S FIFTH ADDITION AND MILLER TOWNHOUSE THIRD ADDITION After discussion, it was moved by Alderman Torgerson to reaffirm final approval of the plats for Helland's Fifth Addition and Miller Townhouse Third Addition. Alderman Carls seconded the motion, and it passed unani- mously. (d) CONSIDERATION OF AMENDING HOSPITAL BOARD MEMBERSHIP Following discussion, the motion was made by Alderman Carls, seconded by Alderman Torgerson, to approve the amendment to the Hospital Board mem- bership and to waive the first reading of Ordinance No. 23/84 and set the second reading for October 9, 1984. The motion carried, with Alder- men Carls, Mlinar, Torgerson and Mikulecky voting aye and Mayor Stearns voting nay. . (e) CONSIDERATION OF ESTABLISHING SPECIFICATIONS FOR DEMOLITION OF HOUSES ON LAWCON PARK PROJECT ADJACENT TO BASS POND After discussion, Alderman Mlinar moved to rebid the properties for demo- lition and to order specifications from the City Engineer, with the bid opening on October 12, 1984 at 2:00 P.M. Motion seconded by Alderman Torgerson and carried unanimously. (f) CONSIDERATION OF SEALING WELLS ON LAWCON GRANT PROJECT PRIOR TO DEMOLITION The motion was made by Alderman Torgerson to approve sealing the wells prior to demolition. The motion was seconded by Alderman Carls. After discussion, Alderman Carls moved to defer action until the October 9, 1984 City Council meeting. Alderman Torgerson seconded the motion, and it unanimously passed, taking precedence over the previous motion on the floor. (g) CONSIDERATION OF PROJECTS 85 -01 -26 THROUGH 85 -01 -31 BY RECEIVING REPORT AND SETTING HEARING DATE Following the report by the City Engineer, it was moved by Alderman Tor- gerson to accept the report and set a public hearing for October 23, 1984 at 8:00 P.M. Alderman Mikulecky seconded the motion, and it unanimously carried. Alderman Torgerson made the motion to waive reading and adopt Resolution • 0 COUNCIL MINUTES . SEPTEMBER 25, 1984 Is No. 7860. Alderman Mikulecky seconded the motion and adopted unanimously. (h) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENTS: 1. ERWIN AND ANNA HAAG 2. LULU HAGEN It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to ap- prove the deferred special assessments and file the forms with the County Auditor. Motion unanimously carried. (i) CONSIDERATION OF STORM WATER PROBLEM ON FIFTH AVENUE N.W. It was moved by Alderman Mikulecky to request the City Engineer to pre- pare an engineer's report o n the project for the October 9, 1984 Council meeting. Alderman Mlinar seconded the motion, and it passed unanimously. (j) CONSIDERATION OF 1985 SANITARY SEWER MAIN PROJECT Following the City Engineer's report, the motion was made by Alderman Torgerson to approve the project for line replacement. The motion was • seconded by Alderman Mlinar and adopted unanimously. (k) CONSIDERATION OF ADVERTISING FOR BIDS ON PICNIC SHELTER WITH RESTROOMS AT FRED ROBERTS PARK This item was removed from the agenda. (1) CONSIDERATION OF TRANSFER OF BOND ISSUANCE AUTHORITY TO CITY OF NEW HOPE After discussion, Alderman Carls moved to approve the transfer of bond issuance authority to the City of New Hope. Alderman Mlinar seconded the motion, and it unanimously carried. Alderman Mlinar moved to waive reading and adopt Resolution No. 7868. The motion was seconded by Alderman Carla and unanimously adopted. (m) CONSIDERATION OF MERIT INCREASE FOR HOURLY AND SALARIED EMPLOYEES Following extensive discussion, the motion was made by Alderman Mlinar to approve the recommended Police Department increases. Motion seconded by Alderman Torgerson. Alderman Mikulecky moved to withdraw the motion from the floor. Alderman Torgerson seconded the motion, and it carried, with Mayor Stearns voting nay. It was then moved by Alderman Mikulecky to further discuss the merit increases at the October 4, 1984 City Coun- cil meeting and take action at the October 9, 1984 City Council regular • meeting. The motion was seconded by Alderman Mlinar and unanimously carried. E COUNCIL MINUTES SEPTEMBER 25, 1984 . (n) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY QUINTIN GRUIS WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION, WITH CONTINGENCIES Following discussion, it was moved by Alderman Torgerson, seconded by Alderman Mlinar, to approve the conditional use permit with contingen- cies and to waive reading and adopt Resolution No. 7871. Motion carried unanimously. (o) CONSIDERATION OF VARIANCE REQUESTED BY HARVEY KEMPER WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION, WITH STIPULATION After discussion, Alderman Torgerson made the motion to approve the variance and to waive reading and adopt Resolution No. 7872. Alderman Carls seconded the motion, and it passed unanimously. (p) CONSIDERATION OF PRELIMINARY PLAT OF HELLAND'S SIXTH ADDITION WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION It was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the preliminary plat and to waive reading and adopt Resolution No. 7873. Motion unanimously approved. • (q) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF CALIFORNIA SECOND ADDITION WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION Following discussion, the motion was made by Alderman Carls to approve the preliminary and final plat and to waive reading and adopt Resolution No. 7874. The motion was seconded by Alderman Torgerson and unanimously carried. (r) CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE (MAP) AS SUBMITTED BY JOHN MILLER WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION Mr. John Miller requested to rezone property located on California Street from R -3 to P, -4. It was the recommendation of the Planning Commission to grant the request. Alderman Torgerson moved to approve the rezoning and to waive the first reading of Ordinance No. 22/84 and set the second reading for October 9, 1984. Upon a second by Alderman Mlinar, the motion passed unanimously. (s) CONSIDERATION OF PRELIMINARY PLAT OF LAKEWOOD TERRACE FOURTH ADDITION WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION, WITH UNDERSTANDING The Planning Commission recommended approval of the preliminary plat, with the stipulation that the owner be required to pay for cost of mov- ing any utility lines when there are no easements given. -10- 0 COUNCIL MINUTES . SEPTEMBER 25, 1984 P After discussion, Alderman Carls made the motion to approve the prelim- inary plat with the stipulation and to waive reading and adopt Resolu- tion No. 7875. The motion was seconded by Alderman Mikulecky and carried unanimously. (t) CONSIDERATION OF VARIANCE SUBMITTED BY ERLAND JABLINSKI WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH UNDERSTANDING OF CITY LIABILITY Mr. Erland Jablinski was issued a City building permit to construct a mini - warehouse in the Industrial Park; however, there was an oversight on the part of the City concerning setback requirements. The Planning Commission denied Mr. Jablinski's request for a variance but felt the City was liable for the error. After considerable discussion, it was recommended that the City pay for the cost of installing a chain link fence on the west property line, us- ing City employees to do the work, and grant the variance. Alderman Mikulecky moved to approve the variance and to authorize the City to erect a chain link fence on the west property line at City ex- . pense of approximately $800, and further to waive reading and adopt Reso- lution No. 7876. Motion seconded by Alderman Torgerson and unanimously passed. (u) CONSIDERATION OF FINAL PLAT OF PETERSON ESTATES AS SUBMITTED TO COUNTY AND REFERRED TO CITY WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION Following discussion, Alderman Torgerson made the motion to approve the final plat of Peterson Estates and recommend approval to the County. Ald- erman Mikulecky seconded the motion, and it unanimously carried. (v) CONSIDERATION OF FINAL PLAT FOR DAVID LEE ACRES WITH FAVORABLE RECOMMEN- DATION FROM PLANNING COMMISSION, WITH STIPULATION It was the recommendation of the Planning Commission that the final plat for David Lee Acres be approved with the stipulation that the lots re- main either agricultural or residential in accordance with the City's Comprehensive Plan. Alderman Torgerson moved to accept the recommendation of the Planning Commission and to recommend approval to the County. The motion was sec- onded by Alderman Mikulecky and passed unanimously. 10. MISCELLANEOUS • (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on a letter received concerning a -11- COUNCIL MINUTES SEPTEMBER 25, 1984 E claim against the City for cutting grass on City property. Following discussion, the motion was made by Alderman Mikulecky not to pay the amount requested for cutting the grass. Alderman Mlinar seconded the motion, and it carried, with Aldermen Carls, Mlinar, Mikulecky voting aye and Alderman Torgerson and Mayor Stearns voting nay. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls inquired about the relocation payment to a renter of one of the properties in the West River Park area. He was informed that the law required the City to reimburse renters who were relocated for the LAWCON grant project. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS • It was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the claims and authorize payment from the appropriate funds. The motion carried, with Alderman Mikulecky abstaining from voting on the payment of the theater tickets. • 12. ADJOURN There being no further business, the meeting adjourned at 11:35 P.M. • -12- 0 0 • 0 MINUTES BID OPENING THURSDAY, SEPTEMBER 20, 1984 The bid opening was called to order by Assistant City Clerk Kenneth B. Merrill at 2:00 P.M. Mr. Merrill read Publication No. 3305, Invitation for Bids for Sale or Demolition of Structures, City of Hutchinson. The following bids were opened and read: Kenneth Norton $ 300.00 House at 515 First Ave. S.E. Hutchinson, MN (Move Structure) Diamond 5 Wrecking, Inc. 38,500.00 Total Bid for Removal or Demo - Hutchinson, MN lition and Backfill for 8 Houses *Don W. Rettman Const. 1750.00 427 First Ave. S.E. Darwin, MN 980.00 447 First Ave. S.E. 1300.00 515 First Ave. S.E. 1500.00 613 Second Ave. S.E. 1600.00 623 Second Ave. S.E. 850.00 645 Second Ave. S.E. 1600.00 679 Second Ave. S.E. 1550.00 45 Erie Street (Price for each separate unit hauled away and basements filled in and leveled.) The bids were referred to the City Council for their September 25, 1984 meeting. There being no further business, the bid opening adjourned. *No Cashier's or Certified Check in the amount of 10% of the bid was submitted by the bidder. N 0 0 • MINUTES BID OPENING THURSDAY, OCTOBER 4, 1984 The bid opening was called to order by City Administrator Plotz at 2:00 P.M. Present were: City Administrator Gary D. Plotz, Administrative Secretary Marilyn Swanson, and Architect John Korngiebel. Administrator Plotz read Publication No. 3315, Advertisement for Bids, Hutchin- son Public Library Addition. The following bids were then opened and read: ALT. #1 ALT. #2 CALENDAR GENERAL BASE BID (DEDUCT) (DEDUCT) DAYS Del's Construction $495,752 $1,425 $28,592 180 LeSueur, MN Dammann's Construction 558,900 1,400 37,000 240 Lester Prairie, MN Loeffel - Engstrand Company 487,300 1,300 32,000 280 Hopkins, MN Kratochvil Construction Co. 476,000 580 27,150 300 New Prague, MN Miller, Miller & Mac, Inc. 447,800 650 28,995 210 Hutchinson, MN Winkelman Enterprises 435,000 500 23,000 180 St. Cloud, MN M.N.D., Inc. 452,600 860 29,100 300 Willmar, MN Terwisscha Construction 471,206 900 27,000 240 Willmar, MN Hartford Construction 698,483 None None 240 Minneapolis, MN Building Constructors 479,375 650 29,044 265 Minnetonka, MN Robert W. Carlstrom Co. 519,000 600 26,800 300 Mankato, MN . E. J. Pinske Builders, Inc. 441,000 535 30,418 240 Gaylord, MN 0 BID OPENING OCTOBER 4, 1984 GENERAL (CONT.) HMH Enterprises, Inc. Watertown, MN Schatz Construction Glencoe, MN MECHANICAL Gorham -Oien Mechanical Mora, MN Weidners Plumbing & Heating St. Cloud, MN Krasen Plumbing & Heating Hutchinson, MN ELECTRICAL Brandt Electric Olivia, MN Thomas Electric North Mankato, MN A & B Electric Hutchinson, MN Baker Electric Willmar, M!d McNerny Industries Dayton, MN BASE BID 484,850 502,636 BASE BID 143,230 117,200 114,795 BASE BID 76,468 65,280 69,230 72,910 56,000 40 ALT, #1 (DEDUCT) 1,500 2,241 ALT. #1 +100 - 90 + 60 - 45 + 85 - 80 ALT. #2 CALENDAR (DEDUCT) DAYS 26,000 270 28,709 ALT. #2 +100 - 90 + 60 - 45 + 85 - 80 The bids were referred to the Library Board and Architect for review and a recommendation to the City Council for their October 9, 1984 meeting. There being no further business, the bid opening adjourned at 2:25 P.M. -2- 240 1] 9 l_J E �J C 40 ".nodn .oleo permus issued SEPTEw' 10 G PLEASE MAIL ON OR BEFORE 4TH DAY OF THE MONTH YE.C. (Plaaaa Coroner a ry anon In min, or eNraaal REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 0103500 41 9 9999 035 8 81 26 0 2730 CENSUS USE ONLY HONER PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTCNINSON NN 55350 Has she geographic coverage of this Permit system changed during this failed? OKNO ❑ Yes - Explain in comments If no Permits wen Issued during this BerNV of the Cameos MAIL THIS Please nod theinstructions before period, enter (K) In box and return kiln ❑ 1101 East Tooth Sheet COPY TO completing form. For further help. Jeffersanvil le, Ind. 47732 call collect (30 11 763 -7244. Section I — NEW RESIDENTIAL HOUSE. I PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND Isom No. Number Valwuon et Russian Valuation of BY1 Buildings NNw1a(int MOBILE HOMES uueln a No °stmt g "m construction U f�ia)enu') .inn (Qnit(cmrn le) (b) l�l• One - family houses, detached 101 1 1 S 69.385 One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 $197,528 Two - family buildings 103 Three- and four- family buildings 104 94,000 Five -or -more family buildings 105 TOTAL (Sum of 107 -105) 109 4 9 $360.913 Mobile homes 112 6 6 -- - - - - -- Section II — NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Item N°' Number Valuation of Numb", Valuation of BUILDINGS Buildings Aooma construction (pm(t cy,Ih) Buildings Rooma construction (Omit crnra) tan (b) (c) (d) ten (fl ( I Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED BUILDINGS Its No. Number Valuation of Number Valuation of Ymiaga ousg Buildings Housing ono construction ramie s construction lr fo is ran C1 ) le) tit g� Amusement and recreational buildings 318 Churches and other religious buildings 319 - Industrial buildings 320 Parking garages (open to general public) 321 Service stations and repair garages 322 Hospitals and other institutional build,nits 323 Office. bank, and professional buildings 324 1 $186,492 Fitne s Center/Office Bld Public works and utilities buildings 325 Schools and other educational buildin s 326 Stores and other mercantile buildings 327 1 5_0,000 Other nonres,denval buildings 328 2 $ 1,000 Structures other than buildings 329 3 2 4SO Section IV - ADDITIONS AND I ALTERATIONS 9 `m c An increase in the number of housing units (in the housing units column, cD enter only the number of additional - d units) 433 °n y No change in the number of n m housing units 434 24 $ 56.715 A decrease in the number of housing m units (in the housing units column, enter only the number of decreased T units) 435 Residential garages and carports (attached and detached) 436 2 30 000 All other buildings and structures 437 8 $259 460 4 Sign Permits PLEME CCNYrNUE ON REVERSE SIDE �► 56 Permits - Total Valuation $929,030.00 4 Cc (2) fien V — CONVERSION$ P "IVAI ELY 00X[0 PuaLICLi OnNep ` •^,ttiT- a' Mummer Numner • L.. Nom alualmn 01 Three- and four - family buildings 647 Vtluatlon 01 uildings Housing units construction (Qmr enrol nainls Housing conatructlon Five -or -mare family buildings 646_` FL(4- umta I, .1.) ;,;;. danti al and nonI eeping 619 UI Ib) Is) to) NI IN Ip buildings to housekeeping buildings nj Is emM 540 hdm �' r.wseaeepmg buildings to nonresidential and nonhousekeeping buddmgs S/1 Section VI --DEMOLITIONS AND RAZING OF BUILDINGS One - family buildings attached and detached 7 E • Two-family buildings 646 ` •^,ttiT- a' r Three- and four - family buildings 647 Five -or -mare family buildings 646_` FL(4- �':'r v All other buildings and structures 619 Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF SSD0,000 OR MORE Please provide in the space below, additional information for each individual permit valued at 5500,000 or more entered in Sections I through V. emM hdm �' Description Name aM address of Orrnerthip Valuetlon of Number of Number I -V owner m buiNer Mark rx) tonitructlon Musin[ DI lal Ibi vin lanit anrol unite buildings IM a bud ding It) (d) lei Irl (l) _________ ______________ ❑Private 15t__________________ , addren _______________________ PWII< f Kind of building _______________________ OPrivale - - - - - - - - - - - - - Site Mdresa ___________ Public Nind of building _________________ ______ C3 Private ____________ pile Mdresa _______________________ [D Public K ofbuilding ______________ _________ 0Private Public KIM of building ______________ _______________________ Private Sih address _______________________ Qpublic KIM of building __________________ __________ _____________ Private Site address ----- _ - -_ -_ ED Public Kind of building __________________ _______________________ QPrivate Site address _______________________ PmbI1C � Kind of building ___________________ -- - - - - - - - - - - - - G'Private Sib atldrb_s _____________ E] Public =__ _____________ ________ __ CPrivet, ______________________ Public Comments 329 - $600.00 - Fence $1,500.00 - Sidewalk $350.00 - Sidewalk Name of person to contact regarding this report Homer Pittman Telephon e Tills Area code Number [atensiun roe. t, ma s.,a.r Bui ldin f 'a 7_ E • BURNS MANOR MUNICIPAL NURSING HOME Minutes - August • 1984 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, August 23, 1984, at Burns'Manor, 12:00 noon, President Leslie Linder presiding. All members present, except Esther Kuehl. Dwight Tange was a guest. MINUTES: A motion was made by Eldred Miller and seconded by Larry Graf to accept the minutes as mailed. Motion carried. BILLS: A motion was made by Eldred Miller and seconded by Keith Duehn to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. FINANCIAL REPORT: • financial report was given by David Jensen. • motion was made by Larry Graf and seconded by Keith Duehn to approve the purchase of a Treasury Bill ($175,000.00) that will • mature 12 -1:3 -1984. Motion carried. The occupancy rate at Burns Manor was discussed and cost con- tainment measures that could be initiated if lower rate of occupancy would continue. Board & Care, Board & Lodging, Respite Care and other services that could be offered were discussed as a means of assuring optimum use of the facility. The Health Insurance survey prepared by Dwight Tange Insurance Consultant was discussed. The survey will be included with the employee paycheck (August 31, 1984 payroll). The employee survey is to be returned to the Administrator by September 15, 1984. The joint meeting of the Hospital and Burns Manor was held August 21, 1984 at the Hospital, Discussion included D.R.G.'s, Swing beds, statues of the Task Force of the Elderly and shared services of the Hospital & Burns Manor. (Gloria Dansereau made a motion at the joint meeting of the Boards that these meetings be held on a quarterly basis. Esther Kuehl seconded the motion. The motion was carried.) A motion was made by Larry Graf and seconded by Gloria Dansereau to advise the City Council that a tax levy will not be necessary for Burns Manor for 1985. Motion carried. Minutes August 1984 Page 2 0 The Quality Assurance & Review Section of Health & Human Services, reviewed all Burns Manor patients, August 10 - August 22, 1984. Minnesota Laws of 1984, Chapter 641, requires the review of all patients. Larry Graf suggested that each board member have a book that contains eighteen months of minutes & financial reports. This book would remain at Burns Manor between meetings. Goals & Objectives were discussed. A meeting will be held Wednesday September 12, 1984 at 5:00 p.m. to formulate implementa- tion and target dates of goals and objectives. Date of the next Board Meeting will be September 20, 1984. Discussion followed as to the time the meeting will be held. A motion was made by Larry Graf and seconded by Keith Duehn to have noon meetings. Gloria Dansereau opposed. Motion carried. There being no further business, a motion was made by Eldred Miller and seconded by Larry Graf to adjourn the meeting. Motion carried. . The Burns Manor Board of Directors will meet Thursday September 20, 1984 at 12:00 noon, in the Annex Sun Porch at Burns Manor Municipal Nursing Home. Respectfully submitted: Ma 4 J. Geier, Secretary ATTEST: Leslie B. Linder, President U 0 0 September 12, 1984 5:00 p.m. • All members present except Esther Kuehl and Keith Duehn. GOALS & OBJECTIVES: A. A motion was made by Eldred Mil ;er and seconded by Mike Carls that a book containing minutes & financial report be prepared for each member, eighteen months of reports will be in the book. The book will remain at Burns Manor and be available at meetings. This book will be given to an incoming board member. Motion carried. A motion was made by Mike Carls and seconded by Gloria Dansereau that an incoming board member be given an orientation of 4 -6 hours. This would include meeting with department heads and Administration. Motion carried. B. Ongoing education programs for all board members. A magazine dealing with Nursing Home issues could be purchased for the board members. Burns Manor Highlights which is published for the residents is to be mailed to board members. C. Request each department for an annual list of objectives, in November of each year. D. Study feasibility of employee health insurance. Survey prepared by Dwight Tange insurance consultant, has been included in the August 31, 1984 employee paycheck. Survey is to be returned by September 15, 1984 to the Administrator. E. Create patient areas, so halls are not used. F. Enlarge nursing station areas. G. Enlarge and update dietary work areas. H. Dehumidify and /or air condition halls, patients rooms, kitchen and dining areas. E. F. G. & H. are included in institutional plan of replacement or modernization and expansion of buildings and equipment. At the present time there is no anticipated building plan due to the moratorium. I. Have coffee available for residents and visitcrs in dining room at no charge. . This has been a practice in the past. A larger sign has been placed in a more conspicious place, stating that coffee is available. 4 -a.(�2) GCALS & OBJECTIVES • Page 2 0 J. Annual presentation of Audit by member of Auditing firm. • Request has been made to the auditing firm for an annual presenta- tion of the audit. The firm has agreed to present the audit at a board meeting. K. Have every resident complete a questionnaire after ninety days and thenceforth annually on September 1. A motion was made by Larry Graf and seconded by Eldred Miller to accept Goals & Objectives B. thru K. Motion carried. L. The Board should conduct performance appraisal of the Administrator annually. The Administrator should evaluate depart- ment heads annually and report to the governing board. Larry Graf requested that the process for evaluating the Administrator be discussed at the September 27, 1984 meeting. The Administrator will evaluate the department heads and this report will be given to the governing board in October or November. M. Maintain sound financial management, resulting in greatest rate stability while maintaining best possible care. N. Strive for a positive relationships between management • and patients, and between employees and patients. O. Strive for a working relationship with Burns Manor Auxiliary. The Chairman of the Board will invite the Auxiliary President to a meeting. The September meeting will be held September 27, 1984 at 11:30 a.m. The staff is unable to complete the necessary preparations for a September 20, 1984 meeting. The October 25, 1984 meeting starting will be 3:30 p.m. A motion was made by Larry Graf and seconded by Eldred Miller to adjourn the meeting. Motion carried. The date that the governing board meets was discussed. The possibility of meeting the last Thursday of the month will be explored. R vely submitted: M i J.. Geier, Secretary ATTEST: Leslie B. Linder, President MINUTES • Parks & Recreation Board September 5, 1984 0 Members Present: Roy Johnsen; chairman, Pat Mikulecky, Don Falconer, Kathy McGraw, and Lyle Block. Also present were Bruce Ericson, John McRaith, Mary Haugen, Cliff Paulson, Mark Schnobrich, Don Schumacher, Karen McKay and Susan Reid. Guests: Ken Merrill; Finance Director, and Jim Waldron representing the Youth Hockey Association. Ken Merrill reviewed the proposed 1985 Budget with the board. There were cuts made from the Civic Arena, Temporary Wages ($1,800). Out of the Parks Division Temporary Wages were cut as was Chemicals to the point where either dandelions wouldn't be sprayed in 1985 or spraying for mosquitoes would have to end half way through the season. For the concession stand at Roberts Parks revenue expected is $1,020 more than can be raised in a season and the cost of Product Goods is $2,600 less than needed. The budget is going to the City Council at the September 19th meeting and any rec- ommendations from the Parks and Recreation Board should be on the agenda. Lyle Block made a motion that the Mayor and City Council reconsider cuts made in the Parks budget for chemicals; specifically the mosquito and dandelion spraying, temp- orary wages or full -time custodian at the new recreation facility, also decrease •the required revenue for the Roberts Park Concession Stand by $1,020 and raise the cost of product goods $2,600. Don Falconer seconded the motion and the Board unan- imously agreed. LAWCON Grants Bruce told the board that neither the Tartan Park or Linden Park Preliminary Grant Applications were approved for 1985. Grants were given out for nature redevelopment projects. Telephone at Fireman's Park The Telephone Company is inquiring about putting a telephone in at Fireman's Park. There is no cost to the City. It would be placed 15' -20' from the information sign on the Southeast side. The board agreed it was a good idea with all the fishing that goes on along the river. Parks & Recreation Board Members Term Expire Roy Johnsen spoke with Rollie Jensen who did not wish to continue to be on the Park and Recreation Board. However, Kathy McGraw wished to remain on the board. Kathy McGraw made a motion that she remain on the Parks and Recretion Board and that Roger Haggenmiller be accepted on the board since he was the second choice of the board the last time there was a vacancy. Lyle Block seconded the motion and the board unanimously agreed. Pat Mikulecky made a motion that a resolution of appreciation be given to Rollie Jensen for his service on the Parks & Recreation Board. Lyle Block seconded the motion and the board unanimously agreed. 4 -Q .0) • i Minutes Parks b Recreation Board September 5, 1984 Page two Hockey Rinks Jim Waldron, representing the Youth Hockey Association recommended that a hockey rink be constructed west of the Civic Arena. It would have to be collapsable for the summer months; also the the light poles from the Tartan Park hockey rinks could be moved to that location. The rinks at Tartan Park are in poor condition with several board rotten on both rinks. Lyle Block made a recommendation to the City Council that the Parks and Recreation Department install a rink west of the Civic Arena with lighting on the west side of the rink. Don Falconer seconded the motion and the board unanimously agreed. Update on the Recreation Facility /Swimming Pool Bruce told the board that the Building Committee for the Recreation Facility /Swimming Pool are meeting on the upcoming Tuesdays and Thursdays to see architect's presenta- tions. It is hoped that the pool will be completed for next summer and the Recre- ation Facility for the fall. Campground Rates This item was deferred for the October 3rd meeting. Adjournment The meeting was adjourned at 7:20 p.m. by a motion made by Lyle Block. Pat Mikulecky seconded the board and the board unanimously agreed. klm is u n U �7 i • October 4, 1984 '1%e library board not on October 40 1984, with the following sesbers present: Ralph Bergstrom, K. McGraw, A. Linde, Gena Iverson, Paul Ackland, Sue O'Brien, E. Clay. Absent: Sally Cone and John Horrocks The minutes of the previous meeting wars read and approved. The meeting was held at City Hall, following the bid openings at 2:30 p.m. Bids on library addition: $750,000 Bond issue ($67+,000 available at this time) The repairs costs estimate for the Library Building stated in M. Priebe's letter of August 27, 1981 to the Mayor and City Council were re- stated in the amount of $26,800. These repair costs are included in John Korngiebel's bid specifications. John Korngiebel requested time to investigate more fully the bidder's statements. The next meeting is scheduled for Monday, October 8 at 10:00 at the Library. A letter of resignation was received from Sally Cone. A motion to accept Sally's • resignation was made by G. Iverson and seconded by E. Clay. Meeting was adjourned. I 4orstary a- (0 0 • RESOLUTION NO. 7878 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Shelter N49699.03 Roberts Park Shelter LAWCON Yes MN Playground Transmitter 1013.00 Sewage Plant Sewer Yes Power Process Inc. Refurbish Well & 2350.00 Well Improvement Water Yes LTP Enterprise Pump #6 Mr The following items were authorized due to an emergency need: ITEM Date Approved: Motion made by: Seconded by: COST October 9. 1984 PURPOSE I DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: Finance Director s 0 0 0 (6112) 587.5151 H��cH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH(NSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: October 4, 1984 SUBJECT: Annual Minnesota Recreation & Park Association Conf. I am requesting authorization to attend the annual Minnesota Recreation and Park Association Conference to be held in Minneapolis on November 28, 29, and 30. This is a budgeted item. skr /BLE i • 0 0 0 M E M O R A N D U M DATE: October 5, 1984 TO: Mayor a¢Si� tY- S9uArlil------------------ FROM: Gary D. Plotz, City Administrator ------------------------------ SUBJECT: Cutting Grass Along Boulevard and Fence Line of — �Ya -clan Street- Park"ingi.ot =- RevisedZtequest of $3U — — I checked with Bruce Ericson regarding the City maintenance on the parking lot for the last two years. During 1983 the Parks crew cut the lot three times. During 1984 the Parks crew cut the premises two times, plus pulled up some small elm trees and used the weed eater along the fence once. I attempted to contact Mrs. Louis Brunner at Dr. Prochnow's office, per Pat Mikulecky's request. She has been at a dental convention through Sunday. /ms OCT m ti� �7'iS84 �x 2 cw t N LO at 2alaoz��`� �aAf ' qv) /� 9 0 d-,,9 T l -rte t -ev� r 8-^a u- Tv 3 d , o a 60,q -i A)-Lc pal LO AJ -Z Ls b pkjz� 4-t Tt � o �3e s� ti C/Q, Cam, ; U�e `x, 1 � 2 0 0 ,�c �J Ct, ry, t _ V Tnxj 13; 1� 'tic z f • • RESOLUTION NO. 7879 RESOLUTION CHANGING NAME OF HUTCHINSON MUNICIPAL AIRPORT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNSOTA: The City of Hutchinson hereby changes the name of its municipal airport from "Hutchinson Municipal Airport" to "Hutchinson Municipal Airport- Butler Field." ADOPTED BY THE CITY COUNCIL THIS 9th DAY OF October , 1984• • ATTEST: Gary D. P1otz, City Clerk • Robert H. Stearns, Mayor ( _ vim' 0 0 • RESOLUTION NO. 7881 RESOLUTION ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 9th day of October, 1984. . Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 11 7 —, ' 9 • 0 0 RESOLUTION NO. 7882 RESOLUTION ACCEPTING PLEDGED SECURITY FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION WHEREAS, the First State Federal Savings & Loan Association of Hutchinson, Minnesota, a duly designated depository of the City, has pledged the following security: GNMA - Pool 4168345 GNMA - Pool 4162473 (12%) GNMA - Pool 410007 (12 %) GNMA - Pool 4160175 Due 5 -15 -98 $ 507,702.00 Due 2012 290,930.54 Due 2013 323,039.75 Due 2013 299,024.28 $1,420,696.57 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to accept said pledged security being held at First State Federal Savings & Loan Association of Hutchinson, Min- nesota. Adopted by the City Council this 9th day of October, 1984. ATTEST: Gary D. Plotz City Clerk ert H. Stearns Mayor 7—at r • 0 0 0 putrl inssn Ilublic ` Dbrarg Ha6imm�, Minnesota 55350 October 9, 1984 The Library Board met yesterday to approve the bid recommendations of the architect, John Korngiebel. General (11+ bids submitted) E. J. Pinske Builders, Inc., Gaylord $441,000 with alternate #2 $410,582 Mechanical (3 bids submitted) Krasen Plumbing and Heating, Hutchinson $il4,795 Electrical (5 bids submitted) McNurney Industries, Dayton 3 56,000 In each category the lowest bidder was recommended. Projected Costs - Library Project Construction $581,377 Furnishings 72,000 (Estimate) Architect's Fee 41,028 (Estimate) $694,405 Total It is estimated that there will be approximately 76700,000 available for the project. R.W.B. 0 October 9,1984 Mayor Stearns & City Council City of Hutchinson 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Hutchinson Public Library Addition Architects Recommendations Dear Mayor Stearns & City Council Korngiebel Architecture Library Square Suite 302 45 Washington Avenue East Hutchinson, Minnesota 55350 612/587 -2483 We have reviewed the bids received on the Hutchinson Library Addition and make the following comments and recommendations. We have checked over the low bids and find them in order and we cote no obvious bidding discrepancies. We have investigated the bidders and all indications are that the low bidders are qualified contractors, are bondable, and are capable of completing this project satisfactorily in all respects. It appears that sufficient funds are available from the ref- erendum and interest earned as indicated in attached cost summary sheet. We therefore recommend your acceptance of the low bids of E.J. Pinske Builders, Inc., general contractor - Krasen Plumbing & Heating, mechanical contractor - McNerney Industries, electrical contractor. Sincerell�y�, N ' John W. Kor giebel AIA JWK:pw enclosure • 0 October 9.1984 0 Korngiebel Architecture Library Square Suite 302 45 Washington Avenue East Hutchinson, Minnesota ' 55350 612/587 -2483 HUTCHINSON LIBRARY ADDITION COST SUMMARY Low Bids Recieved E.J. Pinske Builders (General) (With Alternate #2, - $30,418 $410,582.00 Krasen Plumbing & Heating (Mechanical) $114,795.00 McNerney Industries $ 56,000.00 Total Construction Cost $581,377.00 Furnishings & Equipment Estimate $ 72,000.00 Total Construction & Furnishings $653,377.00 Estimated Architectural /Engineering Fees $ 41,028.00 Total Construction, Furnishings & Fees $694,405.00 new Available Referendum Balance less soft costs Anticipated interest Total Money Available Total Construction, Furnishings & Fees Below budget continqency balance • $750,000.00 $673,000.00 $ 26,000.00 $699,000.00 $694,405.00 $ 4,595.00 11 • October 8, 1984 The library board met on October 8, 10844 with the following members Present: Ralph Bergstrom, Albert Linde, John Horrocks, Elaine Clay, Paul Ackland, K. McGraw Also attending: John Korngiebel The minutes of the previous meeting were read and approved. John Korngiebel recommended to the Board the following: 1. that alternate 1 (Which specifies the removal of the 2 cubicles on the west side of the Library, next to the main entrances, be re- moved at the cost of $535.00 and replaced on the south and north sides of the entrances) be accepted. Motion was made by Paul Ackland and seconded by John Horrocks. The vote passed 4 -2 (nay - -K. McGraw and Albert Linde) 2. John Korngiebel recommended we accept the bids listed below: General E. J. Pinske with the low bid of $441,000 (with the deduction of $30,418 with alternate 2 and of $535.00 for cubicle re- moval). Motion by P. Ackland and seconded by J. Horrocks. Passed. Mechanical Krasen of Hutchinson of $114, 795. Motion by J. Horrocks . and seconded by Elaine Clay. Passed. Electrical McNerney of Dayton, Mn. of $56,000. Motion by Albert Linde and seconded by P. Ackland. Passed. 0 Discussion followed regarding the $30,000 sidewalk program, the $72,000 for furniture and any "icing" that might have to be changed. (Electrical- - lighting fixtures and in 'General, J. Korngiebel has estimated blinds at $4,500 could be reduced. v;otion was made by Paul Ackland and seconded by Albert Linde to accept Kathleen McGraw as replacement for resigning secretary, Sally Cone. secretary Consideration for replacement of Sally Cone will be decided at next meeting. After adjournment, Board members were to go to Century 21 (old Yetzer Building) for possible site for temporary location of Library. Motion was made by P. Ackland and seconded by Elaine Clay to adjourn at 11:00 a.m. ,_ ,.._ „� � � 1111 ,Y 11 '. UA •- VI IU II "'t ��Y1191 CONTRACTOR • BID, CAL. BASE 9D ALTERNATE #1 SEC. DAYS 2 -05 & 2 -07 WORK ALTERNATE62 LANDSCAPE DEDUCT Del's Construction Deduct Deduct LeSueur, Mn. X 180 $495,752.00 $1,425.00 $28,592.00 Dammann's Construction Lester Praire, Mn. X 240 558,900.00 1,400.00 37,000.00 Loeffel- Engstrand Company 280 487,300.00 1,300.00 32,000.00 Hopkins, Mn. X Kratochvil Construction Co. X 300 476,000.00 580.00 27,150.00 New Prague, Mn. Miller, Miller & Mac, Inc. X 210 447,800.00 650.00 28,995.00 . Hutchinson, Mn. Winkelman Enterprises X 180 435,000.00 500.00 23,000.00 St. Cloud, Mn. M.N.D., Inc. X 300 452,600.00 860.00 29,100.00, Willmar, Mn. Terwisscha Construction X 240 471,206.00 900.00 27,000.00 Willmar, Mn. Hartford Construction X 240 698,483.00 None None M ls, Mn. Building Constructors 265 479,375.00 650.00 29,044.00 Minnetonka, Mn. X Robert W. Carlstrom Co. X 300 519,000.00 600.00 26,800.00 Mankato, Mn. E.J. Pinske Builders, Inc. X 240 441,000.00 535.00 30,418.00 Gaylord, Mn. HM}i Enterprises, Inc. X 270 484,850.00 1,500.00 26,000.00 Watertown, Mn. '. Schatz Construction X 240 502,636.00 2,241.00 28,709.00 Glencoe, Mn. Watkins Construction Co. Alexandria, Mn. 1 • BID TAB - HUTCHINSON PUBLIC L TARY ADDITION - OCTOBER 4,1984 . MECHANICAL CAL. BID BASE ALTERNATE #1 ALTERNATE #2 CONTRACTORS DAYS SEC. HID PENDANT HEAD UPRIGHT HEAD (UNIT PRICE) (UNIT PRICE) Gorham -Oien Mechanical Add $100.00 Add $100.00 Mora, Mn. % $143,230.00 Deduct 90.00 Deduct 90.00 Tessier's, Inc. Mitchell, S.D. Weidners Plumbing & Htg. g 117,200.00 Add 60.00 Add 60.00 St. Cloud, Mn. Deduct 45.00 Deduct 45.00 Krasen Plumbing & Heating g 114 795.00 Add 85.00 Add 85.00 Hutchinson, Mn. Deduct 80.00 Deduct 80.00 i • BID TAB - HUTCHINSON PUBLIC LIBRARY ADDITION - OCTOBER 4 1984 ELECTRICAL CONTRACTOR BID SECURITY CALENDER DAYS BASE BID REMARKS Brandt Electric Olivia, Mn. g $76,468.00 Thomas Electric 65,280.00 North mankato, Mn. x A & B Electric 69,230.00 Hutchinson, Mn. % Multiple Electrical Service Sauk Rapids, MN. • 'Baker Electric % 72,910.00 ,Willmar, Mn. HcNerny Industries 56,000.00 Dayton, MN g is • • i 0 M E M O R A N D U M DATE: October 1, 1984 TO: Mayor and City Council -------------------------------- FROM: Gary D. Plotz -------------------------------- SUBJECT: Wendorff Property - 6 North Franklin Street --- ------------------------ - - - - -- The Wendorff family would like to know if the City intends to purchase their property. They have requested this item be placed on the Council agenda and will be present at the October 9 Council meeting. They have some remodeling plans if there is no decision. The appraisal is for $134,000. I believe you have a copy; if not, please advise me. There are several alternatives with the property: 1. Not purchase the property. 2. Purchase it and advertise to sell the house only. 3. Purchase it and sell the south 60 feet with house; keep balance of property with employee parking lot for new police station site. 4. Purchase it and rent the house out; keep balance of property for police station site. 5. See if the property can be optioned for ? months. I* cc: Wendorffs 0 9 0 M E M O R A N D U M DATE; _ -October-3, 1984_ -.- - - - TO: -Mayor and City Council - ------------ - - - - - - - - - - - - - - - - - - FROM; Kenneth B. Merrill, Finance Director -------------------------- - - - - -- SUBJECT; 1984 Year End Audit - --- ------------------------ - - - - -- With year end approaching, the time is at hand to confirm a City auditor. . Attached to this memo is a proposal from the Charles Bailly Co, for 1984 year end audit in the amount of $19,890. Charles Bailly, the most recent name change, has been doing the City of Hutchinson for many years and is quite familiar with the City's operation. Their proposal also points out factors which may further reduce the cost. 1984 will again be a year where additional funds are being added, ie., library debt service and construction, recreation construction and debt service, 1984 parking bond, refinancing 1981, and special assessment bonds of 1984. Charles Bailly appears to perform a good audit and keeps the City in conformance and compliance with all State of Minnesota require- ments. In discussion with Chuck Rolando, partner in charge at Charles Bailly, he has agreed to reduce the fee to $19,500, and our adopted City budget does have the funds budgeted for this amount. Attachment /ms q-,:�5tp 0 � C1ht Bailly & Company j�' ertified P lic Accountants '. 5353 Ge pour, Suits 3110 NNN Montana, in North D so a � 3333 Gamble Drive Montana, North Dakota Minneapolis, Minnesota 55416 n and South Dakota Telephone (612) 546 -0404 Associates in principal cities of United States, Canada, Metiw, Asia July 18, 1984 and d Asia �6IW9 202122�� Mr. Gary Plotz ity Administrator and Clerk- Treasurer JUL1984 n City of Hutchinson "CEIVED Hutchinson, Minnesota 55350 o BY Dear Gary: Re: 1984 City Audit Proposal �j I, At your request, we submit our proposal of estimated cost for the audit of the City for the year ended December 31, 1984. Since an estimate of cost involves some assumptions on the time required for field auditing, report preparation and typing, it is based on past experience in hours, rates auditability of the City's records and volume of transactions. The assumptions, then are tempered by anticipation of possible future problem areas which may require more time and elimination of past problem areas which would reduce the time requirements. The assumptions can be applied as fairly constant to conditions which will not significantly change and appropriate allowances can be made for conditions which vary. We can assume audit hours and the condition of the City's records will be approximately the same unless new problem areas occur or past problem areas are eliminated. Audit rates and the volume of the City transactions will most likely rise as a normal economic expectation. A listing of accounting and reporting areas which cause additional audit time is as follows: 1) Special Assessments i i The City has the necessary detail to adjust the accounting records to the proper current and deferred balances. Since the auditors go through the assessment rolls each year and adjust the detail balances and since these rolls are increasing, additional time is spent in the accounting function vs. the audit function. �i I I� i • Mr. Gary Plotz i City of Hutchinson i July 18, 1984 Page Two i i i I - 2. Cash and Investments The City uses a method which comingles cash and invest- ments between and among funds; this results in problems in cash reconciliation, allocation of earnings, and recognition of due to /due from accounts or permanent transfers. Increased control is necessary to account for the large volume of transactions and for the reconciliation of amounts due to /due from each fund. 3. Property and Equipment A fixed asset plant ledger, together with adjustments for idepreciation in the enterprise funds has been maintained by the auditors. The procedures are very time - consuming and add to the cost of the audit. 4. Adjusting Entries Adjusting entries are high in number and take a great amount of time to prepare and post to the accounts in each fund. Adjustments apply to the following areas: a) Year -End Reconciliation of Cash /Accounts Payable b) Due to /Due from Entries (Inter -Fund) c) Interest Earned d) Accrued Payroll e) Depreciation f) Bonds Payable g) Refunds and Reimbursements h) Current and Deferred Special Assessments i) Closing of Funds as Authorized S) Volume of Transactions i i The volume of transactions is increasing each year along with the creation of new bond issues and new funds. � I 6) Report Size and Word Processing Costs The size of the report is directly related to the time required for preparation and typing. Even though word processors are used, the input time is substantial because of the large number of spread sheets involved. Ll Mr. Gary Plotz City of Hutchinson July 18, 1984 Page Three 0 In our 1983 City Audit Proposal a comparison of prior years' audit costs billed to the City versus standard rates showed a history of significant discounts from the standard billing rates. The 1983 billings followed the cost proposal as submitted prior to the audit engagement. The proposal esti- mated standard billings to be $22,153 with a reduction to $18,870 (858 of standard). Billings (excluding an amount for the revised annual published report) were $18,420 against standard rates of $23,348. Thus, the actual discount was 21.18 which is significantly more than the 159 provided in the proposal. Part of the reduction is due to improvements made in the accounting detail provided on special assessments. Although a high number of adjustments were required for booking to the general ledger, the detail provided to us was an improvement over the prior year. In accordance with our proposal, a reduc- tion was made on the billings. Proposal A proposal based on the assumption that conditions remain the same would result in our estimated standard fee adjusted by 15% (the discount for post -March is engagements). This would result in the following: Historical Standard Rates for 1984 $23,400 Proposed Fee (Adjusted to 858) $19,890 A reduction to the above proposed fee can be made if the City can improve the accounting areas described above and substantially eliminate the problems. Improvements and completion of full accounting requirements in areas 1, 3 and 4 are feasible. Because of the nature of City accounting and increasing volume, changes item 2, 5 and 6 are not anticipated. Specifically the changes and improvements would be: Item 1 - Special Assessments Summarizing, adjusting and posting to the general ledger for all special assessment activity for the year by each fund. Item 3 - Property and Equipment Maintenance of a full fixed asset ledger and detail by fund by item and calculating and adjusting the ledger for depreciation for the enterprise funds. Mr. Gary Plotz City of Hutchinson July 18, 1984 Page Four Item 4 - Adjusting Entries A review of account balances at year -end before audit and adjusting for timing items such as accruals, inventories, payables and items involving cut -off type adjustments. Elimination of the above items would result in a proposal fee of $17,900 after a 15 percent discount. Regarding a mutual reduction or addition to either of the proposed fees, a percentage weight of tiems 1 -6 is assigned as follows: 'I 1. Special Assessments 35% 2. Comingling 25 3. Property and Equipment 20 4. Adjusting Entries 10 5. Volume of Transactions 5 6. Report Size 5 100% — i •Additions or deletions from the proposals would be made in amount computed by multiplying the problem weight by the total difference between the two proposed amounts. These assuming the elimination of problem 1: Proposed $19,890 Reduction (1) 697 $19,193 (1) $19,890 (17,900) 1,990 x .35 $ 697 Please review the proposal and call me or write regarding any i questions you may have. Sincerely, CHARLES BAILLY & COMPANY By �-�'� -�C.- Q`_--e� C.P.A. i Charles L. Rolando, Jr. v CLR:Jkp 587 -5151 CITY Of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH /NSON, MINN. 55350 M E M 0 DATE: October 1st, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Building Permit Fee Refund Request permission to refund 800 ($201.46) of Building Permit Fee to Larry Ashwill for Building Permit No. 7333, issued August 22, 1984, to build unattached garage. Mr. Ashwill has decided to build a smaller garage and has taken out a Building Permit for same. Mr. Ashwill requests refund of 80% ($201.46) of building • permit fee on original Building Permit, This is in accordance with the Uniform Building Code and I hereby recommend approval of said refund. HP /pv • Homer Pittman Building Official q— • • (6" 587 -5151 flUTIH'. C17TY OF HUTCHINSON 5 ?6P7?g 37 WASHINGTON AVENUE WEST ��ze2 - HUTCHINSON, MINN. 55350 ti SEP1984 REC M September 26, 1984 (Covip- BY .. Gary D. Plotz City Administrator HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: West River Park Property Dear Gary: On this date, I discussed with Mr`. Leonard' Gores, Route 3, Glencoe, Minnesota the possibility of Mr. Gores purchasing one of the buildings located on the West River Park property. Mr. Gores desires to purchase and move the building located at 613 2nd Avenue Southeast. Mr. Gores offered the following proposal: 1) Mr. Gores will pay to the city of Hutchinson the sum of $1,500 for the building located at 613 2nd Avenue Southeast. 2) The city will provide the equipment and man power necessary to move the house to a location 5 miles north of Glencoe. This is a distance of approximately 10 miles from the building's current location. 3) Mr. Gores will provide an electrician who will disconnect any electrical lines which may be blocking the building's way during its transporting and will also provide an Cocort from the '- IcLeod County Sheriff's Office during trans- portation of the building. I informed Mr. Gores that it was unlikely that this proposal would be accepted unless it could be shown that the $1,500 received from Mr. Gores when combined with the money saved by not having to demolish the building would be at least equal to the cost of moving this building to a location 10 miles distant. I would also suggest that prior to consideration of this proposal, it be determined whether our insurance company would provide liability coverage for us in such an endeavor. I informed Mr. Gores that I would request this item be placed on the agenda for the next council meeting. If Mr. Gores • wishes, he may attend that meeting and explain his proposal in greater detail to the council. Sincerely yours, CITY HUTC S N JHS:dlp By /JaH. Schaefer, City Atty. 1 0 • 9 M E M O R A N D U M DATE: October 4, 1984 TO: Mayor and City Council -------- -- --- --- -------- - - - - -- FROM: Gary D. Plotz, City Administrator --- -- -------- ----------- - - ---- SUBJECT: West River Park Property _ 613 Second Avenue S.E.— — — — — In response to the request by Mr. Leonard Gores to have the City sell and move a house for $1,500, I report the following: 1. The City does not have the equipment nor experience to move a house. 2. The private sector can fulfill this function. 3. The payment of $1,500 is extremely low. When Mary Haugen moved Frank Mott's house, the movers'charges alone were $4,200 four years ago. Marlow estimates it to be a $4,500 to $5,000 cost if we bid the project to a mover. 4. The City would have to remove the balance of the debris and founda- tion walls. Marlow feels that added cost of demolishing the wooden structure would not increase the total demolition bid sufficient enough to compensate the City for contracting with a mover. Since we received no bids from the public on this structure, an alternative would be to offer the house for sale on a negotiated basis for say $300, with Mr. Gores being responsible for paying the moving costs. Note that Mr. Ken Norton is paying $300 for the sale of the house we approved at the last Coun- cil meeting. /ms 1] cc: Leonard Gores 0 (61 2) 587 -5151 f/Vllf/" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST - HUTCHINSON, MINN. 55350 October 5, 1984 Gary D. Plotz Hutchinson City Clerk HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: Recycling of Waste Products Dear Gary: I have prepared a resolution defining the terms "garbage" and "refuse" as it pertains to the exclusive contract with Junker Sanitation. I have utilized Webster's New World Dictionary in order to arrive at these definitions. They define garbage as "products from food, any worthless or offensive matter, animal or vegetable matter that is thrown away." It defines refuse as "anything thrown away or rejected as worthless or useless; waste, trash or rubbish." Black's Law Dictionary defines refuse as "that which is refused or rejected as useless or worthless, worthless matter, rubbish, scum, leavings." I have attempted to utilize such a definition in the resolution. I have then specifically excluded from that definition recyclable waste products that are separated from garbage and refuse and intended for sale or resale as recyclable materials. This means that if the recyclable waste products are not separated from the garbage and refuse, they are included in the garbage and refuse and Mr. Junker must continue to pick them up. It also means that the recyclable materials do not have to be directly sold to the recycler because the definition states that the materials must be intended "for sale or resale" without specifically indicating who is doing the selling or reselling. If the recycler is reselling the materials to some other industry, that would qualify under that provision. Hopefully, this adequately defines Mr. Junker's exclusive right to all garbage and refuse pickup while still leaving open any individual or individual's rights to sell recyclable materials or to collect recyclable material in the city of Hutchinson. Sincerely yours, S CITY OF HUTCHINSON By/ James H. Schaefer JHS:dlp Hutchinson City Attorney 9 - G, 0 RESOLUTION NO. 7883 RESOLUTION RELATING TO THE RECYCLING OF WASTE PRODUCTS WHEREAS, The City Council of the City of Hutchinson recognizes that the recycling of industrial, commercial and individual waste products is of benefit to the community of Hutchinson by - providing jobs for the community - providing income to the community - providing energy savings in production through the use of recycled materials - decreasing disposal problems and need for sanitary landfill and; WHEREAS, The City Council of the City of Hutchinson has entered into an exclusive contract with Junker Sanitation Service, Inc. for garbage and refuse pickup within the City of Hutchinson, and; WHEREAS. said exclusive contract fails to define "garbage" or "refuse" or to provide a method of distinguishing those terms from "recyclable waste products ", and; WHEREAS, Paragraph 13 of said exclusive contract grants the City the right and privilege to set, establish, govern and regulate all rules, regulations, policies and procedures pertaining to the overall collection of garbage and refuse whether of not set forth in that agreement. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That for the purposes of said exclusive contract the terms "garbage" and "refuse" shall be given the common definition attributed to them by Websters New World Dictionary of the American Language, College Edition, namely: "any worthless or offensive matter; anything that is thrown away or rejected as worthless or useless." i 0 0 i 2. That the above definition specified includes those items enumerated in Paragraph 4 of said exclusive contract and specifically excludes those items excluded by said paragraph. 3. That recyclable waste products, specifically separated from garbage and refuse and intended for sale or resale as recyclable material shall not be included under the terms "garbage" and '!refuse' as previously defined in paragraph 1 of this resolution and is not controlled or regulated by the exclusive contract for garbage and refuse pickup granted Junker Sanitation Service, Inc. Adopted by the Hutchinson City Council this 9th day of October , 1984. E ATTEST: Gary D. Plotz, City Clerk 0 Robert H. Stearns, Mayor 0 0 CERTIFICATION OF MINUTES RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BONDS Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting on October 9, 1984, at o'clock City Hall. Attendance at Meeting: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. A regular meeting, held M., at the Hutchinson RESOLUTION RELATING TO $600,000 INDUSTRIAL DEVELOPMENT REVENUE NOTE (AG SYSTEMS, INC. PROJECT); AUTHORIZING THE ISSUANCE THEREOF PURSUANT TO MINNESOTA STATUTES, CHAPTER 474, AS AMENDED I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of October, 1984. Signature (SEAL) Gary D. Plotz, City Administrator Name and Title 0 Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION RELATING TO $600,000 INDUSTRIAL DEVELOPMENT REVENUE NOTE (AG SYSTEMS, INC. PROJECT); AUTHORIZING THE ISSUANCE THEREOF PURSUANT TO MINNESOTA STATUTES, CHAPTER 474, AS AMENDED BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota as follows: Section 1. Definitions 1.01. In this Resolution the following terms, when used with initial capital letters, have the following respective meanings unless the context hereof or use herein clearly requires otherwise: Act: the Minnesota Municipal Industrial Development Act, Minnesota Statutes, Chapter 474, as amended; Addition: the approximately 10,500 square foot addition to be constructed to the Existing Building; Building: the Existing Building, the Addition and all other improvements and structures now or hereafter located on the Land, as they may from time to time exist; City: the City of Hutchinson, Minnesota, its successors and assigns; Code: the Internal Revenue Code of 1954, as amended; Construction Loan Agreement: the Construction Loan Agreement to be executed by the City, the Corporation and Lender; Corporation: Ag Systems, Inc., a Minnesota corporation, its successors and assigns; Equipment: the machinery, equipment and other items of personal property acquired out of the proceeds of the Note and installed or located on the Land or in the Building, including, but not limited to, those items described in Exhibit B to the Loan Agreement. -2- Existing Building: the sales and fertilizer manufacturing facility now located on the Land and owned by the Corporation; Financing Statement: the Uniform Commercial Code Financing Statement to be executed by the City with respect to the Pledge Agreement; Fixtures: those items defined as such in section 1 -1 of the Mortgage; Guaranty: the Guaranty Agreement to be given by Richard Lenz and Margaret Lenz, husband and wife, Minnesota residents, in favor of the Lender; Holders: the registered Holders of the Note; Land: the real estate described in Exhibit A to the Mortgage located in Hutchinson Township; Lender: JlMbp First National Bank of Hutchinson, a national banking association, its successors and assigns; Loan Agreement: the Loan Agreement to be executed by the City and the Corporation; Mortgage: the Combination Mortgage, Security Agreement and Fixture Financing Statement to be given by the Corporation in favor of the Lender; Note: the $600,900 Industrial Development Revenue Note (Ag Systems, Inc. Project) to be issued by the City pursuant to this Resolution; Pledge Agreement: the Pledge Agreement to be executed by the City and the Lender;. Project: the acquisition and construction of the Addition and the acquisition and installation of the items of Equipment; Project Costs: those costs defined as such in Section 1.01 of the Loan Agreement; Resolution: this resolution of the City, adopted October 9, 1984, authorizing the issuance of the Note; Section 2. Findings. It is hereby found and declared that: -3- 0 F. (a) the real property and improvements described in the Loan Agreement and the Mortgage constitute a project authorized by the Act; (b) the purpose of the Project is, and the effect thereof will be to promote the public welfare by the attraction, encouragement and development of economically sound industry and commerce so as to prevent the emergence of or to rehabilitate, so far as possible, blighted and marginal lands and areas of chronic unemployment; to retain industry's use of the available resources of the community in order to sustain the benefit of the community's existing investment in educational and public service facilities; to halt the movement of talented, educated personnel of mature age to other areas and thus preserve the economic and human resources needed as a base for providing governmental services and facilities; and by more intensive development of land available in the community, to provide a more adequate and better balanced tax base to finance the increase in the amount and cost of governmental service; (c) the financing of the Project, the issuance and sale of the Note, the execution and delivery of the Loan Agreement, the Financing Statement, the Construction Loan Agreement and the Pledge Agreement and the performance of all covenants and agreements of the City contained in the Loan Agreement and the Pledge Agreement, the Construction Loan Agreement and of all other acts and things required under the City Charter and the Constitution and laws of the State of Minnesota to make the Note, the Loan Agreement, the Financing Statement, the Construction Loan Agreement and the Pledge Agreement valid and binding obligations of the City enforceable in accordance with their terms, are authorized by the Act; (d) it is desirable that the Note be issued by the City upon the terms set forth herein, and that the City assign its interest in the Loan Agreement and grant a security for the payment of the principal of, interest on and premium, if any, on the Note; (e) the loan payments contained in the Loan Agreement are fixed, and required to be revised from time to time as necessary, so as to produce income and revenue sufficient to provide for prompt payment of principal of, premium, if any, and interest on the Note when due, and the Loan Agreement also provides that the Corporation is required to pay all expenses of the operation and maintenance of the Land and the Building including, but without limitation, adequate insurance thereon and all taxes and special -4- 0 0 assessments levied upon or with respect to the Land or the Building payble during the term of the Loan Agreement; and (f) under the provisions of Minnesota Statutes, Section 474.10, and as to be provided in the Note, the Note is not to be payable from nor charged upon any funds of the City other than the revenue under the Loan Agreement pledged to the payment thereof; the City is not subject to any liability thereon; no Holder of the Note shall ever have the right to compel any exercise of the taxing power of the City to pay the Note or the interest or premium or late charges, if any, thereon, nor enforce payment thereof against any property of the City except the revenue under the Loan Agreement pledged to the payment thereof; the Note issued hereunder shall recite that the Note, including interest and premium and late charges, if any, thereon, is payable solely from the revenue under the Loan Agreement pledged to the payment thereof, except to the extent payable out of any proceeds received from the sale or other disposition of the property subject to the Mortgage and the Note shall not constitute a debt of the City within the meaning of any charter, constitutional or statutory limitation; provided, however, that nothing contained in this paragraph (f) shall impair the rights of the Holder or Holders of the Note to enforce covenants made for the security thereof as provided in Minnesota Statutes, Section 474.11. Section 3. Authorization and Sale 3.01. Authorization. The City is authorized by the Act to issue revenue bonds, and loan the proceeds thereof to business enterprises to finance the acquisition and construction of "projects" as defined in the Act, and to make all contracts, execute all instruments and do all things necessary or convenient in the exercise of such authority. 3.02. Preliminary City Approval. The Council gave preliminary approval to the sale of its revenue bonds pursuant to the Act and the loan of the proceeds to the Corporation for the acquisition and improvement of the Project and authorized the preparation of such documents as may be appropriate to the Project by the following actions: (a) July 24, 1984, adoption of Resolution No. 7813, calling a Public Hearing for August 14, 1984; (b) July 26, 1984, publication in The Hutchinson Leader, the official newspaper of the City, of the Notice of Public Hearing for a Public Hearing on August 14, 1984; -5- (c) August 14, 1984, public hearing held at the Hutchinson City Hall; (d) August 14, 1984, adoption of Resolution No. 7830, giving preliminary approval to the Project; 3.03. Approval by McLeod County. The Board of County Commissioners of McLeod County adopted a resolution on July 13, 1984 calling a public hearing for August 7, 1984. On August 7, 1984 the Board of County Commissioners held a public hearing on the Project and adopted a resolution approving the Project and the issuance by the City of obligations under the Act to finance the Project. 3.04. Approval of Documents. Pursuant to the above, there have been prepared and presented to this Council copies of the following documents, all of which are now, or shall be, placed on file in the office of the City Administrator: (a) the Loan Agreement; (b) the Pledge Agreement; (c) the Mortgage; (d) the Guaranty; (e) the Construction Loan Agreement; and (f) the Financing Statement. The forms of the documents listed in (a) through (f) above are approved, with such variations, insertions and additions as are deemed appropriate by the parties and approved by the City Attorney and City Administrator. 3.05. Allocation of Bond Issuance Authority. The City constitutes an "entitlement issuer" under the Act and has been allocated an entitlement amount of bond issuance authority under the Act for the 1984 calendar year in the amount of. $2,484,533. The City has made the necessary filings and paid the necessary deposit with the Minnesota Department of Energy and Economic Development to retain all of the City's entitlement amount of bond issuance authority after August 31, 1984, and none of such authority has been returned by the City to the Minnesota Energy and Economic Development Authority. The City has not issued any private activity bonds within the meaning of Section 103(n) of the Code since June 19, 1984, and has not transferred its bond issuance allocation to another municipality pursuant to the Act, other than $375,715 of such 0 0 amount which the City has transferred to the City of New Hope, Minnesota: This Council hereby determines that $600,000 of such bond issuance authority is allocated to the Note. Section 4. Execution of Documents. Upon the completion of the Loan Agreement, the Construction Loan Agreement, the Financing Statement and the Pledge Agreement, approved in Section 3.04 hereof, and execution of the Loan Agreement, the Construction Loan Agreement and Pledge Agreement by the Corporation and the Lender, as the case may be, the Mayor and the City Administrator shall execute the same on behalf of the City and shall execute the Note in substantially the form as set forth following Section 5.01 hereof on behalf of the City, and shall execute such other certifications, documents or instruments as bond counsel or counsel for the Lender shall require, subject to the approval of the City Attorney, and all certifications, recitals and representations therein shall constitute the certificates, recitals and representations of the City. Execution of any instrument or document by one or more appropriate officers of the City shall constitute and be deemed the conclusive evidence of the approval and authorization by the City and the Council of the instrument or document so executed. In the absence or disability of the Mayor, any of the documents authorized by this resolution to be executed, shall be executed by the acting Mayor, and in the absence of the City Administrator by such officer of the City who, in the opinion of the City Attorney, may execute such documents. Section 5. The Note. 5.01. Form. The Note shall be issued substantially in the form hereinafter set forth, with such appropriate variations, omissions and insertions as are permitted or required by this Resolution, and in accordance with the further provisions of this Section. -7- UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON Industrial Development Revenue Nate (Ag Systems, Inc. Project) R -1 $600,000 The City of Hutchinson, Minnesota, a municipal corporation of the State of Minnesota (the "City "), for value received, hereby promises to pay to the order of JW FIRST NATIONAL BANK OF HUTCHINSON, or assigns (the "Holder "), at its principal office in Hutchinson, Minnesota, or at such other place as the Holder may designate in writing, from the source and in the manner, and with interest thereon as hereinafter provided, the principal sum of SIX HUNDRED THOUSAND DOLLARS ($600,000) with interest on the unpaid principal amount, from the date hereof until this Note is fully paid, at a rate per annum a al to eighty percent (80 %) of the rate publicly tic announced by F & M Marquette National Bank, a national banking association as its prime rate (the "Prime Rate "), which rate of interest shall be adjusted effective as of the date of any change in the Prime Rate; provided, that such rate of interest on this Note may never exceed sixteen percent (16 %) per annum or be less than nine percent (9 %) per annum. The principal of and interest on this Note k- ''fayable in any coin or currency which at the time or times of payment is legal tender for the payment of public or private debts in the United States of ,America. Notwithstanding the foregoing, in the event that the interest on this Note or any portion thereof becomes subject to federal income taxation pursuant to a Determination of Taxability as defined in the Loan Agreement, of even date herewith (the "Loan Agreement "), between the City and Ag Systems, Inc., a Minnesota corporation (the "Corporation "), the interest rate on this Note or portion thereof shall be increased to a rate of interest per annum equal to the Prime Rate, plus two percent M), from the Date of Taxability, as defined in the Loan�Agreement, in which case the payments hereunder from and after such Date of Taxability shall be computed at such increased rate and the City shall pay to the Holder of this Note and to any prior Holder the aggregate difference between (A) the amounts actually paid between the Date of Taxability and the date of such payment and (B) the amounts that would have been paid to the Holder and any prior Holder during such period at such increased interest rate. WE This Note is payable in installments due as follows: (a) Interest only on the unpaid principal amount of this Note shall be payable on the fifteenth day of the month following delivery of this Note and on the first day of each month thereafter to and including March 15, 1985; (b) commencing on April 15, 1985 and continuing on the first day of each month thereafter to and including February 15, 2000 the principal of this Note shall be payable in 179 equal principal installments of $3,333.33 each, together with interest on the unpaid principal amount of this Note; and (c) Payment of the entire unpaid principal amount of this Note, together with all accrued and unpaid interest hereon, shall be due and payable on March 15, 2000. All interest hereon shall be computed on the basis of the-actual-number—of days elap *M-in a three hundred sixt� (360) day year , ..!' fie � �_t�'ti -.L[3 �C1�'_ -� ��t , ! . In the event the City sh 11 fail to make when due any interest payments or principal and interest payments required under this Note, the interest payment or principal and interest payment so in default shall continue as an obligation of the City until the interest payment or principal and interest payment in default shall have been fully paid, and, the city agrees to pay interest thereon (including to the extent permitted by law, interest on overdue installments of interest) at the rate of interest per annum borne on this Note. If any interest payment or principal and interest payment required under this Note is not made when due, and such payment has not been made on the eighteenth (18th) day of the month in which such payment is due, then, in addition, to all other sums due hereunder, the Holder shall be entitled to receive on the nineteenth (19th) day of such month a late charge equal to four percent (4 %) of the amount of the interest payment or principal and interest payment so in default. The principal amount of this Note may not be prepa at the option of the Corporation prior to April 15, 1989, 0n and after April 15, 1989, the principal amount of this Note may be prepaid in whole or in part, on any monthly principal and interest payment date upon thirty (30) days prior written notice to the Holder at an amount equal to the principal amount so prepaid and accrued interest thereon to the date of prepayment, plus a premium expressed as a percentage of the principal amount being so prepaid for the respective date of redemption as follows: Redemption Dates Premium April 15, 1989 through and including March 15, 1990 5$ April 15, 1990 through and including March 15, 1991 1 -1/2% April 15, 1991 and thereafter None In addition the principal amount of this Note may be prepaid in whole, but not in part, in the event of the destruction, loss, damage or condemnation of the Facilities, as defined in the Loan Agreement, .tom in whole or in partiupon the conditions specified in section 2.5 of the Construction Loan Ag as er ?inafter, def ixied,,ola < �� P�C'r- � � ti `✓"� 3 adle,-a/ ti.,.v �.� cr.�_ti�.,� - �ek�.' `.t t.z, �• / /,��. t.'..c`�ie.,' � c.�.�.5�:,- e.c__v Anprepaymens`iia1Z of su nd or r uce required cad installment payments and shall be applied, after deduction oft - accrue¢ interest, to reduce the installments due under t4is 6,,6 Notes nverse order of their maturity. t ,-e�� The principal of this Note is subject to man story redemption at the option of the Holder without penalty, in whole but not in part, on April 15, 1993 and on any date thereafter if a Determination of Taxability has not occurred, or on any date if a Determination of Taxability has occurred, together with accrued interest to the date of redemption. To exercise this option the Holder shall give written notice to the City and the Corporation at least one hundred eighty (180) days prior to the redemption date of its election to call the principal of this Note for redemption. The Holder hereof by acceptance of this Note hereby agrees that if a Holder has elected to exercise its option to call this Note for redemption the Corporation shall have the right at any time prior _Te - - -�c date fixed for redemption to purchase this Note ro�Holder bti wr�� at a price equal to the principal amount hereof, plus accruedcd°` interest to the date of purchase. if the Corporation exercises PA its right to purchase this Note from the Holder the call for redemption of this Note shall be deemed to have been rescinded. This Note constitutes an issue in the maximum authorized face amount of $600,000. This Note is issued by the City pursuant to the authority granted by Minnesota statutes, Chapter 474, as amended (the "Act "), for the purpose of providing funds for a Project, as defined in Minnesota Statutes, Section 474.02, Subdivision 1, consisting of certain real estate, improvements and equipment thereon, and paying necessary expenses incidental thereto, such funds to be loaned by the City to the Corporation pursuant to a Resolution adopted by the City on October 9, 1984 (the "Resolution "), the Loan Agreement, and the Construction Loan Agreement, of even date -10- herewith (the "Construction Loan Agreement "), by and among the City, the Corporation and The First National Bank of Hutchinson, a national banking association (the "Lender "), thereby assisting activities in the public interest and for the public welfare of the City. This Note is secured by a Pledge Agreement, of even date herewith (the "Pledge Agreement "), between the City and the Lender, a Combination Mortgage, Security Agreement and Fixture Financing Statement, of even date herewith (the "Mortgage "), given by the Corporation in favor of the Lender, and a Guaranty Agreement of even date herewith (the "Guaranty "), from Richard Lenz and Margaret Lenz, husband and wife, Minnesota residents, to the Lender. The proceeds of this Note are to be advanced and disbursed pursuant to the provisions of the Loan Agreement and the Construction Loan Agreement. As provided in the Resolution, the City will cause to be kept at the office of the City Administrator a Note Register in which, subject to such reasonable regulations as it may prescribe, the City shall provide for the registration or transfer of ownership of this Note. This Note is transferable upon the books of the City at the office of the City Administrator, by the Holder hereof in person or by its attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the City Administrator, duly executed by the Holder or its duly authorized attorney. Upon such transfer the City Administrator will note the date of registration and the name and address of the new Holder upon the books of the City and in the registration blank appearing below. Alternatively, the City will at the request of the Holder issue new notes in an aggregate principal amount equal to the unpaid principal balance of this Note, and of like tenor except as to number, principal amount and the amount of the monthly installments payable thereunder, and registered in the name of the registered Holder or such transferee as may be designated by the Holder. The City may deem and treat the person in whose name this Note is last registered upon the books of the City with such registration noted on the Note as the absolute owner hereof, whether or not overdue, for the purpose of receiving payment of or on account of the principal balance, redemption price or interest and for all other purposes, and all such payments so made to the Holder or upon its order shall be valid and effectual to satisfy and discharge the liability upon this Note to the extent of the sum or sums so paid, and the City shall not be affected by any notice to the contrary, All of the agreements, conditions, covenants, provisions and stipulations contained in the Resolution, the Loan Agreement, the Pledge Agreement, Construction Loan -11- Agreement, Mortgage and Guaranty are hereby made a part of this Note to the same extent and with the same force and effect as if they were fully set forth herein. If the City should fail to ma-- stye "any`��y installment of interest or principal and interest when due, or if an Event of Default occurs under the I(Y Loan Agreement, the Mortgage or construction Loan Agreement then the Holder may at its right and option, by written notice to the City and the Corporation, declare immediately due and payable the principal balance of this Note and interest accrued thereon to the date of declaration of such default, together with any attorney's fees incurred by the Holder in collecting or enforcing payment of interest or principal of this Note, without notice to or consent of any party. This Note shall not be payable from nor charged upon any funds of the City other than the revenue under the Loan Agreement pledged to the payment thereof, nor shall the City be subject to any liability thereon. No Holder of this Note shall ever have the right to compel any exercise of the taxing power of the City to pay this Note or the interest, premium, if any, or late charges, if any thereon, nor to enforce payment thereof against any property of the City except revenue under the Loan Agreement pledged to the payment thereof and the property subject to the Mortgage should the City ever acquire title to use it. This Note shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City, except the revenue under the Loan Agreement pledged to the payment thereof and the property subject to the Mortgage should the City ever acquire title to it. This Note, including interest, premium, if any, and late charges, if any, thereon is payable solely from the revenue under the Loan Agreement pledged to the payment thereof, except to the extent payable out of any proceeds received from the sale or other disposition of the property subject to the Mortgage and out of any amounts payable under the Guaranty. This Note shall not constitute a debt of the City within the meaning of any charter, constitutional or statutory limitation. However, nothing contained in this paragraph shall impair the rights of the Holder of this Note to enforce covenants made for the security thereof as provided under the provisions of Minnesota Statutes, Section 474.11. The Holder shall not be deemed, by any act of omission or commission, to have waived any of its rights or remedies hereunder unless such waiver is in writing and signed by the Holder and then only to the extent specifically set forth in the writing. A waiver with reference to one event shall not be construed as continuing or as a bar to or waiver of any right or remedy as to a subsequent event. -12- • 0 IT IS HEREBY CERTIFIED AND RECITED that all conditions, acts and things required to exist, happen, and be performed precedent to or in the issuance of this Note do exist, have happened and have been performed in regular and due form as required by law. IN WITNESS WHEREOF, the City has caused this Note to be duly executed by its duly authorized officers and its corporate seal affixed all as of the day of October, 1984. (SEAL) Attest: City Administrator -13- CITY OF HUTCHINSON, MINNESOTA LVA Mayor The Note and the books of the noted below. Date of Registration PROVISIONS AS TO REGISTRATION ownership of the unpaid principal balance of this interest accruing thereon is registered on the City in the name of the registered holder last Name and Address of Registered Holder 101� First National Bank of Hutchinson 308 South Main Street Hutchinson, Minnesota 55350 -14- Signature of City Administrator 0 0 5.02. Note Terms. The Note shall be designated the Industrial Development Revenue Note (Ag Systems, Inc. Project), and shall: (a) be dated as of the date of delivery thereof to the Lender; (b) be in the total principal amount of $600,000; (c) bear interest at the rates set forth in the form of the Note contained in Section 5.01 hereof; (d) be payable in monthly installments of principal and interest as set forth in the form of the Note contained in Section 5.01 hereof; (e) be subject to redemption and prepayment upon the terms and subject to the conditions provided in the form of the Note provided in Section 5.01 hereof. 5.03. Execution. The Note shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator, and shall be sealed with its corporate seal. In case any officer whose signature shall appear on the Note shall cease to be such officer before the delivery thereof, such signature shall nevertheless be valid and sufficient for all purposes. 5.04. Mutilated, Lost and Destroyed Note. In case any Note shall become mutilated or be destroyed or lost, the City upon compliance by the Holder thereof with any applicable provision of law shall cause to be executed and delivered a new Note of like outstanding principal amount and tenor in exchange and substitution for and upon cancellation of the mutilated Note, or in lieu of and in substitution for such Note destroyed or lost, upon the Holder's paying the reasonable expenses and charges of the City in connection therewith, and in case the Note is destroyed or lost, its filing with the City evidence satisfactory to it and compliance with any applicable provisions of law. 5.05. Registration of Transfer. The City will cause to be kept at the office of the City Administrator a Note Register in which, subject to such reasonable regulations as it may prescribe, the City shall provide for the registration or transfer of ownership of each of the Note. The Note shall be transferable upon the books of the City by the Holder thereof in person or by its attorney duly authorized in writing, upon surrender of the Note together with a written instrument of transfer satisfactory to the City Administrator, duly executed -15- by the Holder thereof or its duly authorized attorney. Upon such transfer the City Administrator shall note the date of registration and the name and address of the new Holder on the books of the City and in the registration blank appearing on such Note. Alternatively, the City shall, at the request and expense of the Holder, issue new notes, in aggregate outstanding principal amount equal to that of the Note surrendered, and of like tenor except as to number, principal amount and the amount of the monthly installments payable thereunder, and registered in the name of the Holder or such transferee as may be designated by the Holder. The City may deem and treat the person in whose name the Note is last registered upon the books of the City with such registration noted on the Note as the absolute owner thereof, whether or not overdue, for the purpose of receiving payment of or on account of the principal balance, prepayment price or interest and for all other purposes, and all such payments so made to the Holder or upon its order shall be valid and effectual to satisfy and discharge the liability upon the Note to the extent of the sum or sums so paid, and the City shall not be affected by any notice to the contrary. 5.06. Delivery and Use of Proceeds. Prior to delivery of the Note, the documents referred to below shall be completed and executed in form and substance as approved by the City Attorney. The City shall execute and deliver to the Lender the Note in the maximum aggregate principal amount of $600,000, together with the following: (a) a duly certified copy of this Resolution; (b) original, executed counterparts of the Loan Agreement, Construction Loan Agreement, Financing Statement and the Pledge Agreement; and (c) such closing certificates, opinions and related documents as are required by bond counsel. Upon delivery of the Note and the above items to the Lender, the Lender shall, on behalf of the City, disburse to the Corporation the proceeds of the Note in reimbursement of Project Costs pursuant to the provisions of the Loan Agreement and the Construction Loan Agreement, and the proceeds so disbursed shall be deemed to have been disbursed for the benefit of the City. Upon the request of the City, %ids dW the Corporation shall provide the City with a full accounting of all funds disbursed for Project Costs. Section 6. Limitations of the City's obligations. Notwithstanding anything contained in the Note, the Loan -16- Agreement, the Construction Loan Agreement, the Pledge Agreement, -or any other documents referred to in Section 3.04 hereof, the Note shall not be payable from nor charged upon any funds of the City other than the revenue under the Loan Agreement pledged to the payment thereof, nor shall the City be subject to any liability thereon. No Holder or Holders of the Note shall ever have the right to compel any exercise of the taxing power of the City to pay the Note or the interest or any premium or late charge thereon, nor to enforce payment thereof against any property of the City, other than the revenue under the Loan Agreement pledged to the payment thereof and the property subject to the Mortgage should the City ever acquire title to it. The Note shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City, other than the property subject to the Mortgage should the City ever acquire title to it. The Note, including interest, premium, if any, or late charge, if any, thereon, is payable solely from the revenue under the Loan Agreement pledged to the payment thereof, except to the extent payable out of any proceeds received from the sale or other disposition of the property subject to the Mortgage and any amounts realized under the Guaranty Agreement. The Note shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. However, nothing contained in this Section 6 shall impair the rights of the Holder or Holders of the Note to enforce covenants made for the security thereof as provided under the provisions of Minnesota Statutes, Section 474.1.1. Section 7. Registration and Certification of Proceedings. 7.01 Registration. The City Administrator is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of McLeod County, together with such other information as he shall require, and �o gbtain from the County Auditor a certificate that the Note -15�s� been entered in his bond register as required by law. 7.02. Certification of Proceedings. The officers of the City and the County Auditor of McLeod County are directed to prepare and furnish to the Lender, and to the attorneys rendering an opinion as to the legality of the issuance of the Note, certified copies of all proceedings and records of the City, and such other affidavits, certificates and information as may be required to show the facts relating to the legality of the Note as the same appears from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representatives of the City as to the facts stated therein. -17- Attest: 0 0 Adopted this 9th day of October, 1984. City Administrator -18- Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted and was signed by the Mayor whose signature was attested by the City Administrator. -19- • r (6 587 -5151 ITY OF HUTCHINSON 37 WASHING ION AVENUE VL ES '- PiSON, RVUNN �S L M E M 0 DATE: October 8th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Ground Storage Reservoir Water Treatment Plant • Attached is a copy of the repair cost report submitted by RCM. It is my opinion that Alternate No. 2 should be considered for two reasons: 1. Initial repair cost is less. • 2. Long term maintenance will be less. Subsequent to selection of repair, authorization to proceed with design will be required. MVP /pV attachment cc: Ralph Neumann Dick Nagy • �� Marlow V. Priebe Director of Engineering /,0 — J' e • August 14, 1984 City of Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Marlow Priebe, City Engineer RE: GROUND STORAGE RESERVOIR Dear Mr. Priebe: As per your request, we are submitting a progress report including two repair alternates with estimated costs for repairs to the ground storage reservoir located at the Hutchinson water treatment plant. As discussed in our previous report, it is our opinion that some of the cracks in the top slab and walls are probably due to drying shrinkage of careoii the concrete during curing and the remainder are due to the slab being muffler subjected to c p a tales, Inc. ] cycles of temperature extremes. Since cracks due to drying en Ineers shrinkage are a one -time event, once the cracks are repaired the land surveyors problem is solved. However, cracks caused by thermal movement due to temperature cycles and thawing and freezing of trapped water, are a continual problem. The only solution is to reduce the number of temperature cycles, to reduce the temperature extremes, and to prevent water from entering the slab. The method to accomplish this, is to add insulation and waterproofing over the tank slab and wall perimeter. Based upon the existing structural drawings of the reservoir, concrete core tests, and mathematical structural analysis, it has been determined that the existing tank top slab is able to carry present loads only. The concrete slab is inadequate to support the new insulation, roofing, ballast, and walkway system of Alternate #1 or the soil loads of Alternate f/2, in addition to anticipated snow loads. A new concrete slab and related column work will be necessary to support the additional roof loads regardless of which alternate is chosen. By adding this new • concrete slab it will not be necessary to repair the cracks of the roof slab. Columns have to be added because the existing columns and 7011 first street south footings will be unable to support the new loads. Post office box 730 g pp hopkins, minnesota 55343 612- 935 -6907 ' Hutchinson Ground Storage Reservoir August 14, 1984 l— Page 2 — The walls (both outer and inner rings) of the reservoir, if reinforced according to the drawings, appear to be capable of supporting present j water and soil loads as well as forces due to existing and new loads from the top slab. The only anticipated work to be done on the walls is to repair the cracks near the top by injecting an epoxy -resin adhesive. Based upon groundwater levels in soil borings taken by Braun Engineering and Testing at the site, it has been found that the base slab is not adequate to resist the present groundwater uplift forces when the tank is -- empty. It is our opinion that the tank should be modified to be structurally adequate to resist these uplift forces when the tank is ' empty. The reservoir should not have to rely on being partially filled at all times to counteract these forces. A new concrete structural slab and related work is required to resist the groundwater forces. Also, this new • concrete slab should solve the leaking base slab problem that now exists. In addition to the repairs to the tank, in Alternate #1 we have added installation of chain link fencing to the cost estimate. This fencing, as per your recommendation, will help to prevent vandalism to the new roof system on the reservoir. Alternate #2 is based upon your excellent suggestion of placing soil over the tank to prevent vandalism and to act as additional dead load to counteract the groundwater uplift forces. The new concrete base slab thickness required for Alternate #2 will be less than that required for Alternate #1 due to the additional dead load of the soil placed on the top slab. r The descriptions of the two repair alternates, including cost estimates, r are as follows: Hutchinson Ground Storage Reservoir August 14, 1984 Page 3 Alternate /fl: Removal of existing wood - framed building and concrete pump pads; new concrete slab on roof; insulation, roofing, and ballast on roof; perimeter insulation and aluminum siding on exposed wall areas; new columns within the tank; new concrete slab at the bottom of the tank; repair of cracks in tank walls; miscellaneous modifications to valve operators on the roof; new access hatch and related work to ladders; chain link fencing around the tank; Cost Estimates: $165,000 ( + / -) Alternate #2: Removal of existing wood- framed building and concrete pump pads; new concrete slab on roof; insulation and waterproof membrane on roof; perimeter insulation at walls; new columns within the tank; new concrete slab at the bottom of the tank; repair of cracks in tank walls; miscellaneous modifications to valve operators on the roof; new access hatch and related work to ladders; cover tank with soil and install sod; Cost Estimates: $153,000 ( + / -) (Please note that grass over the tank may require more watering than grass on other areas of the site.) Please find enclosed with this report, drawings P1 and P2 showing the two repair alternates. Also, please note that the above costs are of a preliminary nature and that a final cost estimate shall be prepared when a repair alternate is I� i • � 1 _ Hutchinson Ground Storage Reservoir August 14, 1984 Page 4 chosen and the design finalized. We shall resume design work, with your authorization, for the repairs to the reservoir when informed of which alternate has been chosen by the City. Additional field observatons and testing may be required to verify existing wall conditions in order to finalize our opinions and repair i� recommendations. In addition, we recommend that the City not empty the reservoir of water unless adequate precautions are taken to control the groundwater uplift forces. Should you have any questions or comments, please do not hestitate to contact us with them. Yours very truly, •„%.'i,�' -Z` /'(.alt/ Brad Hill, P.E. Project Engineer RIEKE CARROLL MULLER ASSOCIATES, INC. BH /mbw encl. I HEREBY CERTIFY THAT THIS PLAN, SURVEY OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED rN�ivESC' UNDERTHELAWSOF THE STATE OF MINNESOTA DATE--L?-/4-84 REGISTRATION NO. 414'5 • E • i 0 0 ?, 53T -bl5l CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTiChYNSON, M,;NN. _-5350 M E M 0 DATE: October 9th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Subdivision Agreement Orchard Park First Addition Attached is the above- referenced Subdivision Agreement for approval and execution by the City. MVP /pv attachment ��d,XO Marlow V. Priebe Director of Engineering /o 46 solll', "L4:iON fC:�eat.LNT ORCHARD PARK FIRST ADDITION CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between Richard & Beatrice Schmidtbauer, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as Orchard Park First Addition, which is located in the City of Hutchinson, and; WHEREAS, City Ordinance No. 464 and 466 requires subdividers to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. It is understood and agreed that storm sewer main, curb and gutter on Bradford Street approximately Blocks 1 and 2 and that sanitary leads have been installed to Lot Orchard Park First Addition. the sanitary sewer main, watermain, and gravel base has been installed 100 feet south of the North line of sewer service leads and water service 1, Block 1 and Lot 1, Block 2 of 2. It is understood and agreed that the Subdivider will grade all lots to elevations shown on the "Preliminary Plat" before a Building Permit is issued to any lot in the plat and subcut the roadway one (1) foot below finished grades or to a depth to remove all topsoil (black dirt) as shown on the "Preliminary Plat" before extension of utilities, base or curb and gutter is constructed. 3. It is understood and agreed that as of August 10, 1984, the balance of the assessment for inplace improvements assessed to Lot 9, Block 1, Schmidtbauer's Addition, amounts to $15,539.81, not including interest. It is, also, understood and agreed, that $7,769.90 will be reassessed to Lot 1, Block 1 and $7,769.91 will be reassessed to Lot 1, Block 2, all in Orchard Park First Addition. 4. The Subdivider hereby petitions the City to construct, during the 1985 construction season, the watermain as shown on the plan submitted and to assess only the cost of an 8" watermain on a front foot basis. The assessable frontage for each lot is as follows: Lot 19 Block 1---------------- - - - - -- 55.46 Feet Lot 2, Block 1 ------------------- --- 282.83 Feet Lot 1, Block 2---------------- - - - - -- 2.72 Feet Lot 2, Block 2 ---------------------- 137.33 Feet • Lot 3, Block 2 ---------------------- 133.22 Feet Future Plat --- =--------------- - - - - -- 83.30 Feet SUBDIVISION AGREEMENT d 4 ORCHARD PARR FIRST ADDITION CITY OF HUTCHINSON, MINNESOTA PAGE 2- 5. The Subdivider hereby petitions the City to construct water servioF. leads at the time the watermain is constructed, as follow,: Lot 1, Block 1---------------- - - - - -- None (Inplace) Lot 2, Block 1---------------- - - - - -- 2 Inch Lot 1, Block 2---------------- - - - - -- None (Inplace) Lot 29 Block 2---------------- - - - - -- 1 1/2 Inch Lot 39 Block 2---------------- - - - - -- 1 1/2 Inch and to assess the-cost of each to the lot. 6. The Subdivider hereby petitions the City to construct, du ',;g the 1985 construction season, the sanitary sewer main as shown on he plan submitted and to assess the cost on a front foot basis. 5'he assessable frontage to each lot is as follows: Lot 1, Block 1---------------- - - - - -- 52.74 Feet Lot 2, Block 1 ---------------------- 282.83 Feet Lot 1, Block 2---------------- - - - - -- -0- Lot 2, Block 2 ---------------------- 137.33 Feet Lot 3, Block 2 ---------------------- 133.22 Feet Future Plat------------------- - - - - -- 83.30 Feet 7. The Subdivider hereby petitions the City to construct - sanitary sewer service leads at the time the main is constructed as follows: Lot 1, Block 1---------------- - - - - -- None (Inplace) Lot 2, Block 1---------------- - - - - -- 6 Inch Lot 1, Block 2---------------- - - - - -- None (Inplace) Lot 2, Block 2---------------- - - - - -- 4 Inch Lot 3, Block 2---------------- - - - - -- 4 Inch and to assess the cost of each to the lot. 8. The Subdivider hereby petitions the City to construct, during the 1985 construction season, the storm sewer main as shown on the plan submitted, as well as, catch basins at the proposed low points on the street and to assess the cost on a front foot basis. The assessable frontage for each lot is as follows: Lot 1, Block 1---------------- - - - - -- 30.64 Feet Lot 21 Block 1 ---------------------- 282.83 Feet Lot 1, Block 2---------------- - - - - -- -0- Lot 2, Block 2 ---------------------- 115.05 Feet Lot 3, Block 2 ---------------------- 133.22 Feet Future Plat------------------- - - - - -- 83.30 Feet 9. The Subdivider hereby petitions the City to improve Bradford Street, . during the 1985 construction season, by shaping the sub -grade and SUBDIVISION AGREEMENO ORCHARD PARR FIRST ADDITION CITY OF HUTCHINSON, MINNESOTA PAGE 3 s placing six (6) inches of gravel base during the 1985 construction season and to assess the cost on a per front foot basis. The assessable frontage for each lot is as follows: Lot 1, Block Lot 2, Block Lot 1, Block Lot 2, Block Lot 3, Block Future Plat- 1-------------- -- - - - - -- 68.46 Feet 1 ---------------------- 282.83 Feet 2---------------- - - - - -- 15.72 Feet 2 ---------------------- 137.33 Feet 2 ---------------------- 133.22 Feet ----------------- - - - - -- 83.30 Feet 10. The Subdivider hereby petitions the City to construct curb and gutter and additional gravel base on Bradford Street, during the 1986 construction season, and to assess the cost on a front foot basis. The assessable frontage for each lot is the same as shown in Paragraph 9. The proposed finished grades are shown on the plat submitted. 11. The Subdivider hereby petitions the City to construct street surfacing on Bradford Street, during the 1987 construction season or as soon as feasible thereafter. The cost to be assessed on a front foot basis and the assessable frontage for each lot is as follows: • Lot 1, Lot 2, Lot 1, Lot 2, Lot 3, Future Block Block Block Block Block Plat- 1 ---------------------- 176.86 Feet 1 ---------------------- 282.83 Feet 2 ---------------------- 120.80 Feet 2 ---------------------- 137.33 Feet 2 ---------------------- 133.22 Feet ----- ------------ - - - - -- 83.30 Feet 12. The Subdivider hereby waives all rights to a public hearing and appeal for the cost of all the improvements petitioned for in Paragraphs 4, 5, 69 71 8, 9, 10 and 11. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivider. 13. It is understood and agreed, that the Parks and Playground Contribution has been fulfilled by the platting of the "Park" in Schmidtbauer's Second Addition. 14. All electrical and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 15. It is understood and agreed, that to fulfill City Policy, two trees will be provided in the margin (boulevard) of each lot. The Subdivider or property owner shall purchase from the City and pay one half the cost of said trees and the City's portion of the payment for the trees shall not exceed $10.00 per tree. Said trees shall be • planted by the property owner. The Subdivider hereby petitions the City to install two trees per lot and assess the properties in the subdivision, the cost less allowed SUBDIVISION AGREEMEA ORCHARD PARK FIRST ADDITION CITY OF HUTCHINSON, MINNESOTA PAGE 4 City's portion of said cost. Said installation to be included in the last assessable improvement to be installed for the subdivision. All trees installed at the time of said last assessable improvement will be credited to the properties where the trees are located. Species selection will be determined by the Tree Board. Should the Subdivider or property owner wish to plant a tree which deviates from the selected specie list, he /she must present his /her request to the Tree Board. The City will, at no charge to the property owner, replace any tree which dies within one year of the time of planting. 16. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. IN WITNESS THEREOF, the Subdivider has hereunto set his hand and seal this day of , 1984. SUBDIVIDER Richard Schmidtbauer Beatrice Schmidtbauer Approved by the City Council on the day of , 1984. CITY OF HUTCHINSON Its Mayor ' Its City Clerk 11 /(612) 879 -2.�7 7 ,� fiN'q' "'y .- CITY OF HUTCHINSON ��, VvASHING .:N .AVtrb UL: vVEST v HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: Oct. 8, 1984 TO: Mayor and City Council FROM: Ralph — — — Neumann — — — — — — — — — — — — — — — — — SUBJECT: Snow plow purchase In preparing our equipment for winter snow removal, we have found the V plow that is used in alleys to be in very poor condition. The Motor Pool has a surplus Western plow on hand (not in to good shape) that could be sold for around $500. With this $500 plus $600 cash we could purchase a new V plow. Permission is requested that we purchase this badly needed plow with the money coming from the contingency fund and sale of Western plow. /0- l_, f- " I • REGULAR COUNCIL MEETING WATER & SEWER FUND *State Treasurer *U.S.Postmaster Duane Luke Mrs. John Bernhagen Am. National Bank of St. Paul Central Garage Coast to Coast Commissioner of Revenue Curtin Matheson Scientific Fitzloff Hardware G. $ K Service Hutch Utilities Hutch Wholesale Hutch Warehouse Grocery Junker Sanitation Juul Contracting State Treasurer McLeod Co. Sanitary Landfill Plaza Hardware Quades Inc. RCM Sorensen Farm Supply State Treasurer Van Waters & Rogers Water Products CENTRAL GARAGE FUND *State Treasurer Am. Welding Supplies Brandon Tire Co. Farm $ Home GTC AutoParts Hutch Wholesale Intl Industries Jerabek Machine Shop MTI Distributing Inc. Ralph Neumann Plaza Hardware Plowmans Road Machinery Rockmount Reasearch Schmeling Oil Co. State Treasurer Swanke Motors Town $ Country R$W Welding $ Machine W.D. Cooling Clinic October 9, 1984 Soc. Sec. contribution water billing postage double payment refund double payment refund principal,interest F, agent fees Aug. repair jobs supplies Sept. sales tax chemicals supplies uniform rental electricity supplies distilled water October payment repairs re- instatement of certification Sept. dumping supplies repairs professional services supplies PERA chemicals meters Soc. Sec. welding gas supplies €, repairs supplies supplies €, repairs supplies supplies supplies parts 6 repairs reg. fees supplies repairs $ parts parts parts oil PERA repairs & parts repairs repairs repairs & parts $373.61 116.23 50.50 35.05 54,484.00 3718.32 29.58 806.73 37.45 30.98 115.00 12,336.06 25.60 17.40 21,269.25 1019.70 20.00 3.50 17.98 203.70 1795.30 1.95 282.78 958.75 638.46 $ 98,387.88 $ 64.78 26.88 354.40 4.37 2800.69 376.45 540.60 6.35 166.27 44.00 28.71 107.45 1.29 113.27 361.51 39.33 29.30 27.94 500.00 537.33 $ 6,130.92 -2- 0 GENERAL FUND *State Treasurer Larry Ashwill John Bernhagen September Davidson Barb Haugen Larry Huhn Mark Schnobrick Eileen Torrey James Weckman Lowell Baumetz Farid Currimbhoy Joel Gunderson Ag -Land Coop Carols Cafe Chanhassen Theatre Dodd Technical Computer Store Duluth Convention Bureau D.A. Tange Co. Ericksons Big D Hasslen Construction Mankato State University No.American Cable System •Natl Guard Armory Pioneerland Library System Mary Anderson Stump Cutter Midland Products Co. Otto's Tree Service Jim's Garden Service Amoco Oil Co. Allen Office Products Albrecht Oil Co. Brandon Tire Co. Brinkman STudio Central GArage Carr Flowers Crow River Vet Clinic Central Mn. Com. Inc. Coast to Coast Coca Cola Bottling Copy Equipment Inc. Country Kitchen Co. Treasurer Co. Treasurer Culligan Water Cond. Division of Boiler Inspection County Recorder Family Rexall drug Farm $ Home Farmers Elevator Assn. Felskas Auto Machine Floor Care Supply Forbes Auto Store Great Plains Supply 0 Soc. Sec. bldg. permit refund consulting fee for October conference reg. fees Sr. Center conference % winter insulated boots conference expenses deputy registrar conferen ce %Aug. & Sept. gasoline pumped partial skating refund skating refund footfall reg. refund gasoline styrofoam cups tickets cable $ power cord 94 adult passports insurance consulting fee -2 months developing pictures surcharge overpayment rentals basic cable rent of armory 4th quarter payment tournament refund tree removal -Aug. $ July clean €, repair tree removal mowing weeds gasoline supplies kerosene repairs film $ developing Aug. repair jobs get well flowers boarding dogs repairs supplies supplies supplies prisoner board real estate taxes dl fees for County salt & service boiler license fees recording fees supplies supplies seed $ fertilizer parts cleaning supplies seat covers supplies $2558.73 201.46 1000.00 60.30 47.20 30.00 10.00 55.30 87.12 4.00 10.00 50.00 22.75 50.00 521.00 86.00 1081.00 800.00 4.17 492.40 360.00 6.45 40.00 11,573.50 11.00 1862.80 155.25 375.00 400.00 40.70 387.72 8.12 12.00 719.54 6169.80 30.00 155.50 212.69 170.55 117.64 25.88 15.95 1691.81 95.00 28.10 125.00 15.50 183.57 106.46 573.08 5.00 289.20 35.99 267.96 wil GTC Auto parts supplies 11.32 Fitzloff Hardware supplies 50.73 Fitzloff Hardware supplies 243.85 George Field uniform allowance 150.00 G €, K Services uniform rental 552.65 Hager Jewelry plaque 15.35 Home Bakery election supplies et.c 92.64 Hutch Telephone Co. typing flex o line strips 175.00 Hutch Utilities electricity 7982.15 Mun. Utilities lamps $ signal lites 5200.81 Hutch Wholesale supplies 3.38 Orlin Henke Oct. intown mileage 30.00 Ink Spots supplies and printing 120.60 Jahnkes Red Owl supplies 26.06 Johnson Super Valu buns 56.87 Juul Contracting Co. repair storm sewers etc. 1658.60 Kohkesh volley balls equipment 786.85 Krasen Plbg & Htg. supplies 5.18 L $ P Supply supplies 94.70 Lamberts Hi Way car maintenance 9.00 Mn. Rec. $ Park Assn. membership dues 70.00 MPRA Annual Conference 1 registration fees 60.00 MacQueen Equipment grease 23.60 Mankato Mobile Radio repairs- damage from lightening 962.88 Meeker Washed Sand $ Gravel street materials 760.03 . Miller Davis Co. election supplies 310.00 McLeod Co. Sanitary Landfill dumping charges 6.00 Motorola Inc. 3 mos. maintenance 733.50 McGarvey Coffee coffee 26.80 Northland Beverages supplies 124.25 Dean O'Borsky clothing allowance 150.00 Pitney Bowes meter rental 63.00 Plaza Ok Hardware supplies 63.96 Gary Plotz Oct. intown mileage 150.00 Thomas Patco Co. traffic paint 139.00 Peterson Bus Service bus rental 1194.35 Pikal's Music Store sound system rental 25.00 Quades Inc. repairs $ supplies 376.42 State Theatre office rental for October 325.00 Richard Waage clothing allowance 150.00 Richard Waage expenses $ 9 boxes ammo 182.64 Sewing Basket tarp repair 3.00 Schmeling Oil Co. grease 22.80 Shopko processing film $ supplies 97.44 Simonson Lbr. Co. supplies 11.76 Sorensen Farm rental of equipment 150.00 State Treasurer 3rd quarter surcharges 3585.64 STate Treasurer PERA 3429.72 James Schaefer legal fees for ?.� Oct. 962.50 Tombstone Pizza Corp. supplies 47.60 Bldg Center supplies 57.55 •United McLeod Coop Power Assn. electricity 210.97 0 0 n LJ -4- sHarland Emans custodian fee $30.00 Charles Bell uniform allowance 125.00 David Erlandson uniform allowance 150.00 John Gregor uniform allowance 150.00 James Haasl uniform allowance 150.00 Michael Hogan uniform allowance 150.00 Charles Jones uniform allowance 150.00 Michael Kirchoff uniform allowance 150.00 Ronald Kirchoff uniform allowance 150.00 William Mattsfield uniform allowance 150.00 Robert Ringstrom uniform allowance 150.00 Scott S diwartz uniform allowance 150.00 Scott Webb uniform allowance 150.00 William Wegner uniform allowance 150.00 Nancy Buss uniform allowance 150.00 Marguerite Bentz uniform allowance 150.00 Jean Gray uniform allowance 150.00 Marie Thurn uniform allowance 150.00 Mary Laxen uniform allowance 150.00 Roger Bakken uniform allowance 150.00 $ 68;247.36 •BOND FUNDS 1984 Bond Fund 1st National Bank of Mpls. interest $ 41,462.50 City of Hutchinson,General Fund adm. fees F, eng. fees 192,591.00 Hutch Utilities street lighting No. School Rd. 1,728.19 Juul Contracting construction costs 5,889.57 Juul contracting construction costs 9,398.76 J.W. Hanson Const. construction costs 1,207.45 J.W. Hanson Const. construction costs 2,645.75 Buffalo Bituminous construction costs 53,209.51 Win. Mueller Y, Sons. construction costs 109,579.89 1 $ 417,712.62 1984 Parking Bonds 1st National Bank of Mpls. interest 31,800.00 1983 Bond Fund Juul Contracting construction costs 543.05 1981 Parking Fund J.W. Hanson Construction construction msts 3219.55 Co. Treasurer real estate taxes 2083.96 1984 Library Debt Service Bonds 1st National Bank of Mpls. interest 32850.00 n LJ -5- MUNICIPAL LIQUOR STORE Griggs Cooper €, Co. Ed Phillips $ Sons Twin CityWine Co. Ed Phillips & Sons Quality Wine $ Spirits Griggs Cooper 4 Co. State Treasurer State Treasurer • 0 wine $ liquor wine $ liquor wine $ liquor wine $ liquor wine $ liquor wine $ liquor PERA Soc. Sec. 0 371.76 500.14 4266.93 3750.46 2491.57 2832.92 160.92 265.04 $ 14,639.74 0 (612) 587 -5151 CITY OF HUTCHINSON FOR YOUR INFORMATION M E M 0 R A N L U M DATE: _ _ Dctober 9 L 1964 _ _ — _ — To: muqurKS,:Sy -Cgor L - - - - - - - - - - - - - - - - - - - FROM: _ _ Kenneth B. Merri11, Finance Direct9i _ _ — — — _ _ _ _ _ — SUBJECT: Contingency Account________________'____ An updated memo of the Contingency Account is attached for your information. Ralph, in his request for a new plow, refers . to using part of the balance in the Contingency Plan. It appears there would be money available for his request. L 0 l.J M E M O R A N D U M DATE: — — - OctQber9, 1984 _ — — — — TO: __ _ MayQr— &— CityGnundI— - — — — — — — — — — — — PROM: _ _ _ Kenneth _B_ Merrill, Fran e 9ire_Ctor- — — — _ — _ — — — — — SUBJECT: — — General—Fund Contingency Dollars — _ _ — — _ — — — — — Dollars spent or committed from the General Fund Contingency is as follows: Salaries $119,600 $61,958 $57,642 FICA /PERA 15,400 8,188 7,212 Health 10,000 Rec. Facility Test Boring 10,000 Unallocatted 15,000 31,1802 (16,180) Fungicide Injection $160,000 Settlement $58,674 1Five percent salary adjustment made as of 1/1/84; revised from 4/10/84 memo. 2 Police Physical Fitness $ 4,200 High School Tennis Court 2,265 Finance Director - Calculator 200 Personnel Consultant 1,200 Mini Biffs - Water Carnival 600 Rec. Facility Test Boring 1,300 Anderson River Valley 7,000 Mosquito Control 11,715 Fungicide Injection 2,700 Settlement $31,180 /lw • 0 M E M O R A N D U M FOR YOUR INFORMATION DATE: October 3, 1984 TO: Mayor and City Council -------------------------- - - - - -- FROM: Kenneth B. Merrill, Finance Director -------------------------- - - - - -- SUBJECT: 1985 General Fund Budget by Object Code . Attached you will find an updated and corrected summary object code of the 1985 general fund budget. All additions and deletions, approved by the Council, have been incorporated in this summary by object code. Attachment /mS • i 0 CITY OF HUTCHINSON 1985 BUDGET GENERAL FUND (01) SUMMARY BY OBJECT CODE PROPOSED EJECT 1982 1983 1984 1985 NUMBER DESCRIPTION ACTUAL ACTURAL BUDGET BUDGET --------------------------------------------------------------------------------- 4100 WAGES -REG. EMPLOYEES 1028748 1113483 1275329 1281455 4112 O.T. REG EMPLOYEES 27001 23888 27000 22050 4120 WAGES - TEMPORARY EMPLOYEES 141994 150776 175350 193885 4121 OVERTIME WAGE - TEMPORARY EMP 637 416 4131 VACATION PAY 52150 57205 4132 HOLIDAY PAY 46376 39858 12500 4133 SICK PAY 16034 20213 5563 4140 PERA (BASIC) 6945 7422 7297 7495 4141 PERA (COORDINATED) 41776 44570 47439 37871 4142 PERA (POLICE) 39167 42115 42000 42050 4143 FIRE RELIEF- LOCAL 3500 3500 4500 5500 4144 FICA - CITY PORTION 54500 58365 63079 63379 4150 EMPLOYEE HEALTH & INSURANCE 112392 139607 149059 162167 4153 FIRE RELIEF -STATE INSURANCE 21557 21890 22000 22000 4154 WORKMEN'S COMPENSATION 27496 15441 28000 32000 4155 UNEMPLOYMENT INSURANCE 4219 686 2500 1500 4156 ICMA CONTRIBTUTION 1893 2008 2012 2113 TOTAL PERSONNAL SERVICES 1626385 1741443 1845565 1891528 4200 OFFICE SUPPLIES 6296 6659 7125 7925 DUPLICATING SUPPLIES 1366 3647 1500 1500 .4201 4202 PRINTED FORMS 1395 779 900 900 4203 COPY MACHINE 5401 4780 5800 8425 4210 OPERATING SUPPLIES 30973 34412 27919 31784 4211 MOTOR FUELS & LUBRICATES 94335 95315 107050 101300 4212 CLEANING SUPPLIES 1085 2073 1935 2235 4213 CLOTHING & PERSONAL EQUIP. 11523 12735 11600 13000 4214 SHOP MATERIALS 674 621 1300 850 4215 CHEMICALS & PRODUCTS 3224 3366 4800 23300 4216 SAFETY SUPPLIES 545 1430 1130 1580 4217 FOOD PRODUCTS - CONCESSION 9998 7076 10000 18775 4220 REPAIR & MAINTENANCE SUPPL. 18124 20566 33600 33400 4221 EQUIPMENT PARTS 676 511 5800 5350 4222 TIRES 200 4223 BUILDING REPAIR 81 500 500 4224 STREET MAINTENANCE MATERIAL 1475 12158 3000 20000 4225 LANDSCAPE MATERIAL 1000 500 4226 SIGNS & STRIPING MATERIALS 4332 5983 6800 7200 4230 SMALL TOOLS 934 1753 2125 2425 TOTAL SUPPLIES, REPAIR, MAT 192437 213864 234084 280949 4300 PROFESSIONAL SERVICES 29740 40163 58364 92772 4302 AUDIT & FINANCE 17175 15500 18870 19900 4309 OTHER CONTRACTUAL 87264 74068 68234 83214 4310 COMMUNICATIONS 25406 24774 23060 28245 4311 POSTAGE 3067 3673 4200 4500 &314 TELEPROCESSING EQUIPMENT 850 1100 4320 TRAVEL SCHOOL & CONFERENCE 14253 15127 22025 23650 4330 ADVERTISING 3584 1247 2300 2300 4340 PRINTING & PUBLISHING 5340 8693 6340 7050 4351 GENERAL LIABILITY INSURANCE 25646 39576 36000 40000 4352 PROPERTY INSURANCE 3400 3400 3600 4500 • CITY OF *GET HUTCHINSON 1985 GENERAL FUND (01) SUMMARY BY OBJECT CODE PROPOSED OBJECT 1982 1983 1984 1985 NUMBER DESCRIPTION ACTUAL ACTURAL BUDGET BUDGET --------------------------------------------------------------------------------- 4354 AUTOMOTIVE INSURANCE 4695 591 5000 2000 4360 UTILITIES 139413 159089 148310 164010 4370 CONTRACT REPAIR & MAINT. 33334 24685 46600 43550 4371 AUTOMOTIVE REPAIR 801 589 500 500 4372 OTHER EQUIPMENT REPAIR 41 225 225 4374 STREET REPAIR 1075 4377 MOVING & RELOCATION 15500 4378 BAND CONCERTS 1375 1500 2500 2500 4379 VEHICLE & EQUIPMENT REPAIR 49868 56218 73794 76125 4380 RENTALS 12028 17814 17276 23050 4382 BUILDING RENTAL 270 151 360 4383 MACHINERY RENTAL 167 178 300 250 4385 DATA PROC. EQUIP. RENTAL 25507 33239 35000 51500 4387 SNOW REMOVAL 6401 1000 4388 VECHICLE REPAIR 51894 73969 31690 37460 4390 RENTAL EXPENSE TOTAL OTHER SERVICES & CHGS 541744 609744 606398 708401 4401 DUES & SUBSCRIPTIONS 7108 7203 8225 8382 4402 LICENSES & TARES 3088 3101 3200 3400 4404 BOARD OF PRISONERS 969 345 500 500 4409 MISCELLANEOUS 9593 12143 9780 10500 TOTAL MISCELLANEOUS 20758 22792 21705 22782 4500 LAND 161300 4510 BUILDINGS 4163 18100 1900 4520 IMPROV. OTHER THAN BUILDING 145516 21495 71924 24500 4530 MACHINERY & EQUIPMENT 82824 38526 42225 120029 TOTAL CAPITAL OUTLAY 232503 221321 132249 146429 4602 BASEMAN PROPERTY 4325 4604 AIRPORT BONDS 4666 5490 5220 4606 ARMORY PAYMENT 7000 7000 7000 7000 4608 POLICE RADIO CONSOLE 11176 7714 8941 4609 PAYLOADER PAYMENT 5134 3120 15733 4611 SORENSON PROPERTY C.D. 14250 12600 11700 10800 4612 MILLER PROPERTY C.D. 3250 3000 2750 4613 FIRE TRUCK PAYMENT 25396 25396 25396 4614 STREET SWEEPER 25000 24653 TOTAL DEBT SERVICE 46551 89570 101643 45946 4804 CHRISTMAS DECORATIONS 456 404 3000 3000 TOTAL OTHER DISB. 456 404 3000 3000 4980 REFUNDS & REIMBURSEMENTS 0 0 4995 CONTINGENCY 4870 3614 89854 160000 TOTAL OTHER ------------------------------------ 4870 3614 89854 160000 • FUND TOTAL EXPEDITURE 2665704 2902752 3034498 3259035 (M) 587 -5151 %lU1CH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, M /NN. 55350 M E M 0 DATE: October 1, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: 1985 Improvement Projects FOR YOUR INFORMATION The cost breakdown for the projects approved on September 25th, after the Public Hearing, is as follows: Water 8 Sewer Department $ 88,000 Assessable Cost $337,050 Deferred Assessable Cost $ -0- City Cost $225,950 Municipal State Aid Fund Cost $158,000 TOTAL--- ---- -- ----- -------- ----- -- - -- -- $809,000 MVP /pv Marlow V. Priebe Director of Engineering 0 9 JAMES H. SCHAEFER ATTORNEY AT LAW 108 9.4 Aw 8. W. P. O. Do. 383 HUTCHINSON, TIINN. 85350 1. 812-887.7900 October 2, 1981( t/ Gordon Hedlund 1 1255 Pike Lake Drive New Brighton, MN 55112 X4 Sam Alland Box 157 Winsted, MN 55395 Dear Sirs: FOR YOUR INFORMATION I have been asked to contact you on behalf of the city of Hutchinson concerning past due bills owed to Junker Sanitation Service Inc. for garbage collection and pickup in your mobile home courts. As you are aware, the city of Hutchinson has entered into an exclusive contract with Junker Sanitation-Service Inc. for the pickup of residential and commercial garbage and refuse. According to the terms of the exclusive agreement, Junker Sanitation Service Inc. is to negotiate a charge for garbage and refuse pickup on an individual basis for any residential structure containing two or more dwelling units or for any commercial, industrial, educational, or religious establishment. There appears to have been a long standing disagreement between yourselves and Junker Sanitation Service concerning the amount of the negotiated charge for individualized pickup within your mobile home parks. Your mobile home parks, and all mobile home parks within the community of Hutchinson . are treated as commercial establishments and the amount charged for pickup beyond the base sum if negotiated between yourselves and Junker Sanitation Service Inc. I have informed Junker Sanitation Service Inc.that if no agreement can be reached or, in the alternative, if past due sums are not paid, Junker Sanitation Service Inc, is free to discontinue garbage and refuse pickup at your individual locations. You should be aware that commercial garbage and refuse accounts may haul their own garbage and refuse. This -provision in the exclusive contract means exactly that. You are not required to utilize the services of Junker Sanitation Service Inc. if you haul your own garbage and refuse. You may not utilize any other garbage or refuse hauling service to peform the tasks. I would suggest that if you intend to haul your own garbage and refuse you • Gordon Hedlund & Sam Ulland October 2, 1984 Page Two 0 contact my office immediately in order to explain the methods, procedures and equipment which you intend to use to accomplish garbage and refuse hauling. If you have any questions concerning this matter, please feel free to contact me directly. JHS:dlp Sincerely yours, SCHAEFER LAW OFFICE By/ James H. Schaefer Hutchinson City Attorney 1] • • is • 0 • (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 .J *� CQ September 28, 1984 Mayor Robert H. Stearns and members of the.Hutchinson City Council RE: Hutchinson Public Square Dear Mayor: OCT 1984 g� �lV6 .FOR yoUR /N Enclosed please find for your records a copy of a letter received from Samuel H. Morgan on September 24, 1984. Mr. Morgan advises me that he is no longer representing Mr. Reyerson in this matter and that any legal proceedings will therefore be initiated by Mr. Reyerson without further involve- ment by the Briggs & Morgan Law Firm. I am enclosing for your records copies of a letter which I sent to Mr. Morgan on September 17, 1984• Sincerely yours, CITY OF HUTCHINSON By/ . "4-a-, Ja s H. Schaefer JHS:dlp Hutchinson City Attorney Enclosures James H. Schaefer, Esq. Hutchinson City Attorney 105 2nd Avenue, S.W. P.O. Box 363 Hutchinson, MN 55350 In re: Hutchinson Public Square Matter Dear Mr. Schaefer: E.. N,.. M .a R. IU Rnx ER P ... I.... P AxoRr Roe art L. 4a Aox Hmrtvo.s I.,. R. G.arU¢alm Eu uemR J. Mox¢xn Geemin J. SrEnxor. Nx m,. M. . RaoRaa Pw M. GALEs TRaeT L. CL)R Km. M. Dxxxanl A. D.. Or L J. . N.1 ele Morrna RBUUm H.... Joxrc L H. mwce S.N . N. GM .x A. N. Geev.a A. Levvanca .n9 F Guezacc G. Puce This will acknowledge and thank you for your long response to .our letter dated September 10, 1984, written on behalf of Mr. Wallace E. Reyerson concerning the addition to the Hutchinson Public Library. I should immediately advise you that we will no longer be repre- senting Mr. Reyerson in this matter. Any legal proceedings will therefore be initiated by Mr. Reyerson without further involvement of our firm. While it is now apparent that the City of Hutchinson has made a serious effort to minimize impingement on the open portions of the Hutchinson Public Square, and to have the addition so designed as to be sympathetic to the historic Carnegie Library, I would hope you might agree with me that in legal effect the Hutchinson Public Square is held under a statutory dedication similar to those involved in Headley v. City of Northfield and City of Zumbrota v. Stafford Western Emigration Co., and that it is not a mere common law dedication as in the case of Allen v. Village of Savage that you have relied upon— (I was person- ally involved in the Headley case.) I believe any court before which the character of the dedication here might be in issue would hold that the 1879 judgment constituted a binding judicial determination that the plat had been in effect found to have contained, in substance, the magic words "dedicating the streets and public square shown thereon for public use." Even in the 1850's no plat would have been filed without a surveyor's certifi- cate. The "copy" old plat is obviously incomplete and not simply one lacking words of dedication. 2200 FIRST NATIONAL BANK BUILDING 2i IDS C,FNTER SAINT PA"L, MINNESOTA M61 R NMNKAMILIS, NINNY.SIYIA 5R 2 19101 YOI -IEIa !a121.'l ,n -,v,a, LAW OFFICES N.ne¢w.t Lanrr Avvon L. G.vma bnnr P Noea[ Coe¢ 0.. ,.. Joxx R. RExmea � I 1 Cr !. AND M Q R [1. 1♦ nmeus P. B.nov M. Ban. RonEar M. B..en Pv.xa fl.w wox. .bxn R.Pne.x.x Teowes A. Lenox U l `1 l.¢ Axovu Neanx H. FL'. L J. RETen Devin .l. Sr 1'1'. PROFESSIONAL ASSOCIATION Jnxx Bmreaw I G. lm ur Den v.L .l. (bu...I n, IEw¢s G. R., . Seu.w.e Y¢rxa W. S"..�x, luon.xn B. M..n B,.x.ao P. F.,a W.aus L. Sxax Oa.T J. 11. BcRT E. S..xsox Ms.x.xL fl.JalmxlN ire 2200 FIRST NATIONAL BANE BUILDING 4nxt L. Irr¢L M1 GALV ., Ja. H. Scan Den ce R.vM1RT E. W'c.., D.vm G. F.xxne m, .1. PArel.x McD.vrrt IL,nrx L Nwxsnx JR...), WNn , .hoax R. VA. nR Nuarn. dx. SAINT PAUL, MINNESOTA 61]01 Wnv.uw .l. .ImxLx MONUL V. Sx)auc e..Ie. IDexwv. G. M.va N.xiuxm K. 1evu.E J... F. Rora.N Ax.eEw O. Bwaaa Ile v G. B.... I.... N. Dons Jl .v . E. N.. (912) 901 -1216 tbxr 5t....... M.. H. Btu J.... A. GRIS TELEPHONE M.er :rurrase EVwase J." L. D.. $T A. Be.. MlrmcL H. Srve.ree A LSOaexsoN J..L H, GOnes x.x TELEGOPIER (912) 222 -4071 J..S H. Uanarear Pvrvr B. Sae. Au H. M.cux R..a. D. Aam.. Se.0 L. Heaeox J.r . F. S. Sour A. Stnoo.l Poaua E. Qw .a. Mwneax L. Lcnrr INGLUDINO THE FORMER FIRM OF DAVI. G. McDaa.... Joaa Tn .. 13.vl. G. Gaaaxtx'a B.... W. K. Sra reen W.xalca Devm B. LEVITT. PALMER, BOWEN. ROT14AN & SHARE etaotxu A. Dxrav September 24, 1984 James H. Schaefer, Esq. Hutchinson City Attorney 105 2nd Avenue, S.W. P.O. Box 363 Hutchinson, MN 55350 In re: Hutchinson Public Square Matter Dear Mr. Schaefer: E.. N,.. M .a R. IU Rnx ER P ... I.... P AxoRr Roe art L. 4a Aox Hmrtvo.s I.,. R. G.arU¢alm Eu uemR J. Mox¢xn Geemin J. SrEnxor. Nx m,. M. . RaoRaa Pw M. GALEs TRaeT L. CL)R Km. M. Dxxxanl A. D.. Or L J. . N.1 ele Morrna RBUUm H.... Joxrc L H. mwce S.N . N. GM .x A. N. Geev.a A. Levvanca .n9 F Guezacc G. Puce This will acknowledge and thank you for your long response to .our letter dated September 10, 1984, written on behalf of Mr. Wallace E. Reyerson concerning the addition to the Hutchinson Public Library. I should immediately advise you that we will no longer be repre- senting Mr. Reyerson in this matter. Any legal proceedings will therefore be initiated by Mr. Reyerson without further involvement of our firm. While it is now apparent that the City of Hutchinson has made a serious effort to minimize impingement on the open portions of the Hutchinson Public Square, and to have the addition so designed as to be sympathetic to the historic Carnegie Library, I would hope you might agree with me that in legal effect the Hutchinson Public Square is held under a statutory dedication similar to those involved in Headley v. City of Northfield and City of Zumbrota v. Stafford Western Emigration Co., and that it is not a mere common law dedication as in the case of Allen v. Village of Savage that you have relied upon— (I was person- ally involved in the Headley case.) I believe any court before which the character of the dedication here might be in issue would hold that the 1879 judgment constituted a binding judicial determination that the plat had been in effect found to have contained, in substance, the magic words "dedicating the streets and public square shown thereon for public use." Even in the 1850's no plat would have been filed without a surveyor's certifi- cate. The "copy" old plat is obviously incomplete and not simply one lacking words of dedication. 2200 FIRST NATIONAL BANK BUILDING 2i IDS C,FNTER SAINT PA"L, MINNESOTA M61 R NMNKAMILIS, NINNY.SIYIA 5R 2 19101 YOI -IEIa !a121.'l ,n -,v,a, i i BRIGGS . Wn MORGAN Mr. James H. Schaefer September 24, 1984 Page 2 You may feel that this is quibbling, but the issue could be important if in the future there were ever an effort to put addi- tional structures on the Hutchinson Public Square. Whether or not Mr. Reyerson's efforts might lead to stopping the current proposal, I would hope that somehow there could be a judicial determination now that Hutchinson has an "open" public square and that any further buildings placed upon it would be vio- lative of the dedication. Absent a judicial determination, at the very least an opinion from you to the City to the same effect, followed perhaps by a carefully worded Council resolution would seem appropriate. I would hope you would concur on this. Sincerely yours, Samuel H. Morgan SHM:mj cc: Mr. Wallace E. Reyerson 0 JAMES H.,SCHAETEA ATfOaMT AT LAW 1M 31 A� L W. P.06 9" 3W HUTCHINSON, NUN. 68950 1413 -W -I 00 September 17, 1984 Mr. Samuel H. Morgan BRIGGS AND MORGAN 2200 First National Bank Building St. Paul, MN 55101 RE: Public Library Addition Dear Mr. Morgan: I am in receipt of your letter dated September 10, 1984 written on behalf of Mr. Wallace E. Reyerson concerning the planned addition to the Hutchinson Public Library. Before discussing with you the legal position taken by the city of Hutchinson, I feel that it would be appropriate to outline briefly the history of the proposed library addition. The current Hutchinson Public Library was built in 1904. For the last five years the Hutchinson Library Board has known that this fine, old structure which was adequate to house a library that would meet the needs of a population of 2,500 was totally inadequate to meet the needs of a community of 10,000. A brief trip through the Public Library would reveal books stacked high in the aisles due to a lack of storage space. The tables in the reading rooms are covered with books that are unable to be placed on the full shelves. I am enclosing zerox copies of an article appearing in the Hutchinson Leader outlining the plight of the Public Library. Aware of the urgent need for greater library space, the Library Board together with a committee appointed by the Hutchinson City Council began investigating expansion of the Public Library. The Board and Committee reached various conclusions, among them: 1) The city of Hutchinson could not financially support two separate library structures in an economically viable manner. If the city were to build a separate structure on a location other than the current site, the city would be unable to maintain that site and the current location since that would involve two separate and distinct staffs, structures, and accounting systems. Neither the Library Board nor the Committee felt that maintaining two differently located libraries was a viable solution to the library's problems. 2) Creation of a single new library structure to replace the existing structure was nat economically 'feasible. The current library structure has approximately 2,000 square feet each on two floors for a total area of 4,000 square feet. An Mr. Samuel September Page Two H. Morgan 17, 1984 11 additional 6,000 square feet was deemed the minimum amount necessary for a functional library facility. The cost of building a new 10,000 square foot library facility when combined with the associated costs of land purchase would be prohibitive. An additional consideration was the fact that if a new library structure were built, the current library would be vacated. No library board member nor committee member could find a feasible alternative use for this fine old structure that would be compatible with its location in the Public Square. 3) No other location provided the advantages of a site centrally located in beautiful surroundings familiar to all residents. Based upon these considerations, the Hutchinson Library Board and the Committee determined that the only viable solution was expansion of the Public Library at its current location. I should point out that all the Library Board meetings and Committee meetings were public meetings and that participation and comments from the public were actively solicited. To the best of my knowledge Mr. Reyerson offered no comments or alternatives to expansion on the current site. Based upon the Library Board and the Committee's recommendations, the City Council of Hutchinson determined to place before the voters a referendum question. This question specifically sought to obtain approval for the issuance of $750,000 in bonds for improvement and expansion of the Public Library at its current location. In all the publicity surrounding the bond issue, it was stressed that the expansion was to take place on the Public Square. This bond issue was passed by a vote of over 4 to 1 indicating massive approval for the Public Square as a site for the expansion of the Public Library. Based upon that overwhelming voter approval, the city of Hutchinson issued $750,000 in general obligation bonds and engaged th( services of architects to prepare plans and specifications for the library addition. The architects engaged were fully aware of the historic significance of the Hutchinson Public Library and its position in the Public Square. Their architectual design was specifically intended to enhance the appearance of the Public Library as a historic structure. The architects consulted fully with the Minnesota Historical Society and the National Register of Historic Places. The addition planned will not adversely affect the Library's placement on the National Register of Historic Places. Mr. Charles Nelson, Historical Architect, State Historic Preservation Office, in a letter dated July 17, 1984 states, "It is my opinion that the design has progressed in a manner totally sympathetic to the preservation of the character of this historic building, while at the same time providing the amenities and spatial requirements which library functions dictate." 0 Mr. Samuel H. Morgan September 17, 1984 Page Three Mr. Nelson states that the development will "enhance -the prominence of the historic library facade as a focal poi-nt." I am enclosing a copy of that letter for your files. As you can see, great care was taken to maintain _ the character and integrity of the present Library Building. The design of the proposed addition should in fact compliment the public square. The addition to the library will add some 6,000 square feet of surface area. The addition will take up 6.48 percent of the 92,565 square feet of the Public Square. When combined with the 2,000 square feet of existing space, the total library structure will take up approximately 8.64 percent of the Public Square. The majority of the library expansion will come from the sides and the rear of the current building and should have no effect on the use of the Public Square as a Public Square since the current location is in the rear of the Square. The city also plans on vacating a portion of the roadway directly to the rear of the Public Square which will increase the Public Square's usable space and help to offset any loss of space caused by the library expansion. • I have informed you of these things solely to show that the city of Hutchinson is not engaged in any type of "land grab" but is solely interested in providing the best public library facility in the best location possible. In your letter of September 10, 1984, you state, "We want to assure you that our client and others who may join with him will stand ready to work with you in the resolution of this matter, to eliminate the adverse consequences of proceeding with the plans as presently proposed." I have been actively involved in this project since 1981 and, quite frankly, in that time frame Mr. Reyerson has never offered any alternatives to expansion of the public library at its current location. Mr. Reyerson has always taken the position that expansion at the present site is a violation of law and that no compromise is possible. I obviously disagree with Mr. Reyerson's position. On October 26, 1981, I prepared a memo to-the Hutchinson City Council indicating my opinion that the controlling case in this matter is Allen vs. Village of Savage, 112 NW2d 807. That case held "Failure to include land dedicated as public square in plat within dedicatory language of plat prevented establishment of statutory dedication and dedication of square had to rest upon common law dedication." Throughout this entire matter, I have never asserted that the city "owns" the square. !,fe have always conceded that the city maintains only an easement on the property. . I have asserted that the fact that when we have a common law dedication we must look to the uses made of the proper_ty.in order to determine what future uses can be• established. Again, quoting the Allen case "In dealing with common law dedication, use and i Mr. Samuel September Page Four V H. Morgan 17, 1984 0 long acquiescence in such use by those who have right to complain are important in determining intention of dedicators." The fact that the Library Square ha --teen use d_ far-many purposes -- — ___ov-er,tha ?a- -. }OD years should conclusively establish that the dedicators had no objections to its use as a site for a public library. At the request of the Hutchinson City Council on November 5, 1981, I contacted by letter, the Attorney General's Office and requested an opinion on the legality of expansion at the current location. On December 22, 1981 I received a response from the Attorney General. The Attorney General concluded "Were the matter to be litigated, a court, applying the above - quoted principles to the facts you describe, might well be expected to find a reasonable expansion of city library facilities onto portions of the property in question permissible." This Attorney General's opinion was forwarded to Mr. Reyerson for his inspection. Needless to say, Mr. Reyerson did not agree with the conclusions reached by the Attorney General's office. In a letter dated January 4. 1982, Mr. Reyerson indicated that he felt vital factual information had been omitted from my request to the Attorney General's Office. Mr. Reyerson at that time provided me with a copy of the 1879 court case and various other items of information he felt should have been Drovided to the Attorney General's Office. On January 6, 1982 I contacted Mayor James DeMeyer of the City of Hutchinson and informed him that I felt that the Allen vs. Village of Savage case was still controlling and that the library may be expanded at its present location. Shortly before the referendum issue was to go to the public for a vote, Mr. Reyerson indicated that he intended to take out ads in the Hutchinson Leader asserting that expansion of the Hutchinson Public Library at the current site was contrary to law. Both Mayor DeMeyer and myself felt that such conduct would adversely affect the bond issue. In an attempt to resolve the matter, we agreed to contact the Attorney General's office a second time and provide him with all the information Mr. Reyerson felt hack been missing in my first communication. On November 3. 1983 I drafted a. letter for Mayor DeMeyer's signature directed to Attorney General Humphrey. This letter quoted extensively from Mr. Reyerson's previous correspondence and contained copies of the 1879 court decision provided me by Mr. Reyerson. I requested that the Attorney General's previous opinion be examined in light of the 1879 court case and the information provided by Mr. Reyerson. On December 21, 1983 the Attorney General's office replied. They concluded, "Since the additional information furnished with your letter suggests no reason for concluding otherwise_, we adhere to the view expressed in our prior letter." 1] l_J too Mr. Samuel H. Morgan September 17, 1984 Page Five Based upon the Attorney General's opinion, my research and the overwhelming approval of the voters, the city of Hutchinson proceeded to sell the public bonds and engage the services of an architect. Mr. Reyerson contacted the McLeod County Board of Commissioners and attempted to pursuade them to seek an injunction prohibiting the expansion of the public library at its current location. The McLeod County Board of Commissioners refused to take such action. Mr. Reyerson then contacted you with the result being your recent letter of September 10, 1984. The city of Hutchinson has always taken the position that the Allen case is controlling. This case would specifically permit expansion of the Hutchinson Public Library on its present location. We would further argue that even if the Allen case is not controlling by following the guidelines of the City of Northfield case cited in your letter,expansion of the public library would be permissible. The Northfield case does not prohibit any expansion in a public square. It does hold that • "a public square is dedicated by a private person for public use as an open tract of land for use for purposes of free passage or of ornamentation and improvement as grounds of pleasure, amusement, recreation or health." Since more than 92% of the public square remains open for "free passage" it can hardly be argued that the expansion of the library square seriously adversly effects its use for those purposes. It cannot be denied that a public library will provide pleasure, amusement, and recreation to the general public and will improve their mental health and wellbeing. More importantly, the public library is free and common to the use of all the public. We feel that a public library is a distinctly different from the football field proposed in the Northfield case. We do not wish to seem uncooperative in this matter but Mr. Reyerson has been aware of the city's plans to expand for at least a year. At any time during or subsequent to the referendum, Mr. Reyerson could have initiated legal action seeking to determine this issue. Mr. Reyerson chose to take no such action and in the interim the city has sold $750,000 in bonds specifically for the purpose of expanding the,,public library at its current location and has engaged the services of the architects to provide such plans and specifications. .Bids for the construction have been solicited and will soon be open. The error in the notice soliciting bids has been corrected and , a new bid date selected. The city has no intention of voluntarily . substantially altering its plans at this late date. If you or I1r. Reyerson have any suggestions, we,.will be glad to_Jisten to them but at this time the city is firmly committed to proceed L] Mr. Samuel H. Morgan September 17, 1984 Page Six is with the project at its current location. You should be aware that any injunction sought at this time is likely to delay the project for a substantial time frame and result in increased interest costs and construction costs. If an injunction is sought, the city intends to ask the court to have the plaintiff in the matter post a bond sufficient to compensate the city for any loss which it mi0ht incur as a result of the injunction. I apologize for the length of this communication. Hopefully this answers some of your questions concerning the position the city has taken on this matter. If you have any questions, please feel free to contact me directly. JHS:dlp Enclosures Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney 0 C] 0 0 ENCLOSURES 1984 1. Article. Hutchinson Leader, Dec. 7, 1982 2. Article, Hutchinson Leader, Oct. 18, 1983 3• Column, Hutchinson Leader, Nov. 3, 1983 4. Letter to City Administrator, Oct. 26, 1981 5. Letter to Attorney General, Nov. 5, 1981 6. Attorney General's Opinion, Dec. 22, 1981 7. Letter to Wallace Reyerson, Dec. 28, 1981 8. Letter from Wallace Reyerson, Jan. 4, 1982 9. Letter to James G. DeMeyer, Jan. 6, 1982 10. Letter to Attorney General, Nov. 3, 1983 11. Attorney General's Opinion Dec. 21, 1983 12. Letter from Charles Nelson, Architect July 17, 1984 Attornevs at Law �A \' M Fs S. Hot. MEN ID L. GRAVY% JOHN R. LARSON CHARIEs R. WEAKER ROBERT L. DAVIDSON ROBERT J. LINDALL JOHN M. LEFEVRE.JR. LARRY M. WERTHEIM JOHN C, UTLEY STANLEY E. KEHL JONATHAN P. SCOLL September 26, 1984 0 0 HOLMES & GRAVEN CHARTERED 070 Pills M1un Center Minneapolis, MN 55602 1612) PR -1177 2200 Northwestern Financial Center. Bloomington. MN 55411 (612)$93 -9400 t Tom Manninen City Administrator P.O. 244 Little Falls, Minnesota Dear Tom: 56345 JEFFREY R. BRAC('HLL RICHARD LEI AND BROOKS SIFFAHF N. GAL FY DANIEL R NEI.SON BARBARA L. PORiA000 ROBERT J, DEIKF MARK A. LINDGREN LAY R4 R. KAIST.ER CHRISTINE M. CHAI F MARY G. Doeans Of Counsel: KATHERINE M. HOLMES °1.4 12 3 o' R xr i; By FOR YOUR INFORMATION Thank you for arranging the meeting last Friday to explore the potential for Holmes & Graven to represent the Minnesota Coali- tion of Out -State Cities in the 1985 Legislative Session. we . enjoyed visiting with the Mayor and Council Members from Little Falls and look forward to representing Little Falls and other Coalition cities in the 1985 Legislative Session. During our meeting we were asked to provide an estimate of the amount needed to represent the Coalition on local government aid and property tax issues in the 1985 Legislative Session. Based on the following scope of services, we estimate the cost of representation to be between $100,000 and $125,000: Research and analyze LGA formula proposals made by others to determine the impact on Coalition cities and formula adjustments needed to improve formula proposals. To provide this service, an independent computer capability will be established at Holmes & Graven. 2. Research and analyze proposals related to the property tax system to determine the impact on property taxpayers in Coalition cities. 3. Promote and protect the Coalition's interest before and during the 1985 Legislative Session on issues related to local government aid and property taxation. • 4. Assist the Coalition in developing a legislative program and strategy for implementing the legislative program with respect to local government aid and property taxation. • • Tom Manninen September 26, 1984 . Page 2 5. Coordinate the Coalition's legislative program related to local government aid and property taxation. 6. Draft bills or amendments related to local government aid and property taxation. After further discussion with the Coalition related to the scope of services, we would estimate the cost of our services and guarantee a firm price. This will allow the Coalition to establish each city's share of the cost and provide each city with enough time and certainty to plan for and budget its cost. We have enclosed tables illustrating two methods for collecting money from Coalition member cities to pay the cost of legislative representation. One is based on population ($.20 or $.25 per capita for each city) and the other method is based on each city's local government aid plus levy (.088 or .108). We would like to emphasize that our legislative services do not reduce the need for active lobbying by elected officials. A coordinated legislative strategy which relies on computer . analysis, professional lobbying services and direct lobbying by local officials will produce the most favorable results at the legislature. Assuming that a mutually beneficial arrangement is agreed upon, we would propose that the Minnesota Coalition of Out -State Cities and Holmes & Graven enter into a contract for legislative services. A form contract is enclosed for your review. Because of the significant activity occurring on LGA and property tax issues at the present time and the need to establish a computer program for LGA analysis, we would like to enter into a contract soon after the October 5 meeting. eve look forward to meeting with representatives of the Coalition cities on October 5th. I will call you later in the week to discuss our participation in the October 5th meeting. Thank you again for your assistance in this matter. Very truly yours, Timothy P. Flah ty TPF:jes . Enclosure 0 9 MINNESOTA COALITION OF OOTSTATE CITIES .088 108 . LGA & of LGA of LGA City Levy* & Levy & Levy 1. Hastings 2,884,236 2,353 2,942 2. Detroit Lakes 1,439,699 1,175 1,469 3. Bemidji 2,429,114 1,983 2,478 4. Sauk Rapids 1,061,250 866 1,082 5. Mankato 8,762,405 7,150 8,938 6. New Ulm 3,127,474 2,552 3,190 7. Montevideo 1,207,291 985 1,232 8. Moorhead 5,607,811 4,576 5,720 9. Alexandria 2,008,569 1,639 2,049 10. Blue Earth 953,106 777 972 11. Albert Lea 4,344,485 3,545 4,431 12. Red Wing 6,416,680 5,236 6,545 13. Jackson 998,875 815 1,019 14. Mora 563,113 459 575 15. Willmar 2,875,713 2,350 2,934 16. Cleveland 114,128 93 116 17. Le Sueur 774,073 631 790 18. Marshall 2,017,376 1,646 2,058 19. Hutchinson 2,415,483 1,971 2,464 20. Fairmont 2,611,360 2,130 2,664 1. Litchfield 1,020,751 833 1,041 Little Falls 1,547,727 1,263 1,578 3. Austin 5,424,792 4,427 5,533 24. No. Mankato 2,068,621 1,688 2,110 25. St. Peter 1,190,689 972 1,214 26. Worthington 2,698,376 2,202 2,752 27. Rochester 14,198,107 11,587 14,483 28. Stewartville 634,967 518 648 29. Fergus Falls 3,211,332 2,620 3,276 30. Pipestone 899,955 735 918 31. Faribault 3,829,947 3,125 3,907 32. Northfield 2,286,947 1,866 2,333 33. Luverne 782,131 638 798 34. Elk River 882,054 719 900 35. Sartell 757,320 618 773 36. St. Cloud 11,553,098 9,428 11,785 37. Owatonna 4,330,486 3,534 4,417 38. Morris 1,175,500 960 1,199 39. Wadena 714,420 583 728 40. Waseca 1,724,402 1,407 1,759 41. Breckenridge 938,751 766 958 42. Winona 5,972,034 4,874 6,092 43. Monticello 1,422,318 1,161 1,451 44. Granite Falls 667,971 545 681 TOTALS 122,544,738 100,001 125,002 This column is the total of 1984 LGA and 1984 municipal levies for each city except Fergus Falls. The 1983 municipal levy was used instead of the 1984 levy for Fergus Falls. • MINNESOTA COALITION OF OOTSTATE CITIES Pi 0 1982 20¢ 25¢ City Population Per Capita Per Capita 1. Hastings 12,850 2,570 3,212 2. Detroit Lakes 7,199 1,440 1,799 3. Bemidji 11,287 2,257 2,821 4. Sauk Rapids 6,010 1,202 1,502 5. Mankato 28,994 5,798 7,248 6. New Ulm 13,788 2,758 3,469 7. Montevideo 5,810 1,162 1,452 8. Moorhead 29,354 5,870 7,338 9. Alexandria 7,731 1,546 1,933 10. Blue Earth 4,118 823 1,029 11. Albert Lea 18,397 3,679 4,599 12. Red Wing 13,741 2,748 3,435 13. Jackson 3,841 768 960 14. Mora 2,827 565 707 15. Willmar 16,987 3,397 4,246 16. Cleveland 734 147 183 17. Le Sueur 3,715 743 829 18. Marshall 11,278 2,256 2,819 19. Hutchinson 9,481 1,896 2,370 20. Fairmont 11,479 2,296 2,870 21. Litchfield 5,882 1,176 1,470 22. Little Falls 6,819 1,364 1,705 23. Austin 22,543 4,508 5,636 24. No. Mankato 9,415 1,883 2,354 25. St. Peter 9,081 1,816 2,270 26. Worthington 10,328 2,066 2,582 27. Rochester 58,391 11,678 14,597 28. Stewartville 4,064 812 1,016 29. Fergus Falls 12,841 2,568 3,210 30. Pipestone 4,748 950 1,187 31. Faribault 16,327 3,265 4,081 32. Northfield 12,952 2,590 3,238 33. Luverne 4,570 914 1,142 34. Elk River 7,077 1,415 1,769 35. Sartell 3,793 759 948 36. St. Cloud 42,916 8,583 10,729 37. Owatonna 18,944 3,789 4,736 38. Morris 5,531 1,106 1,382 39. Wadena 4,579 915 1,145 40. Waseca 8,456 1,691 2,114 41. Breckenridge 3,991 798 998 42. Winona 24,663 4,937 6,165 43. Monticello 2,923 585 730 44. Granite Falls 3,384 677 846 TOTALS 104,766 130,871 Pi 0 • 0 0 CONTRACT FOR LEGISLATIVE SERVICES This Agreement, entered into as of this day of 1984, by and between the law firm of HOLMES 6 GRAVEN, CHARTERED (herein called the "Legislative Counsel "), and the (herein called the "Association "): WITNESSETH, that the Association desires to engage the Legisla- tive Counsel to render certain professional services and both parties agree as follows: 1. Scope of Services. The Legislative Counsel shall provide the following legislative services: a. Advise the Association in its development of a State legislative program for the 1985 legislative session. b. Recommend a strategy to the Association for implemen- ting its 1985 legislative program. C. Monitor legislation related to the Association's legislative program. d. Coordinate the Association's lobbying effort related to cifv issues and provide legislative representation and bill drafting services with respect to those issues. 2. Delivery of Services. Mr. Charles R. Weaver and Mr. Timothy P. Flaherty shall assume primary responsibility for delivering the legislative services required by this contract. Services requested by the Association pursuant to this contract shall be communicated to Mr. Weaver or Mr. Flaherty by 1 0 3. Legislative Support Services 0 The Association, through its , shall furnish the Legislative Counsel with all research and supporting documentation necessary for the Legislative Counsel to perform the legislative services required under this contract. 4. Time of Performance. The services of the Legislative Counsel are to commence on the date of the contract and shall continue until June 1, 1985. 5. Compensation; Method of Payment. The Association shall pay to the Legislative Counsel (specify total dollar amount of contract) for services rendered pursuant to paragraph 1 according to the following schedule: 6. Additional Services and Compensation. The services enumerated in paragraph 1 can be expanded for additional compensation by mutual agreement of the Association and the Legislative Counsel. The agreement must be in writing, describe the additional services and compensation, and be signed by the President of the Association or other person designated by the Association. 7. Reports. Upon request of the Association President, the Legislative Counsel shall report to the Association, either orally or in writing, on services provided pursuant to this contract. 0 0 0 . IN WITNESS WHEREOF, the Association and the Legislative Counsel �J 0 have executed this Agreement as of the date written. HOLMES & GRAVEN, Chartered By David Graven President Name Association By President 3 • MINNESOTA HISTORICAL SOCIETY FOUNDED IN 1849 James H. Schaefer, Esq. Hutchinson City Attorney City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Schaefer: Fort Snelling Hi,tun, Centcr, tit Paul, .�N 55111 • (612) 726 -1171 �1�j�;aW October 1, 1984 r! A �6 Apt RE: Proposed Addition Public Library MHS File Number: FOR YOUR INFORMATION; to the Hutchinson T -871 I am in receipt of your letter of 27 September 1984 in which you request my assistance in responding to five specifically addressed items relative to the Hutchinson Public Library. I will attempt to respond to each item individually as outlined below: (1) A copy of my resume highlights and current position description • with the State Historic Preservation Office and the Minnesota Historical Society is attached herewith. (2) I was first contacted by Mr. Rolf Lokensgard, AIA, representing Korngiebel Architecture, in the early spring of 1984 to discuss the feasibility of constructing an addition to the present Hutchinson Public Library, a property listed on the National Register of Historic Places. At that time, Mr. Lokensgard was provided with a copy of the Secretary of the Interior's "Standards for Rehabilitation ". These "Standards" are the guidelines by which work on historic structures is evaluated. To my recollection, the design for the addition to the library has been modified several times, each time in an effort to achieve better compliance with the "Standards ". One of my suggestions concerned attachment of the addition to the historic building in such a way that the principal facade and side facades would be retained as exposed facades with the addition being made to the rear of the building. A second suggestion con- cerned the use of a reflective material on the public square- facing facade of the addition in order to enhance the central focus of the mass of the historic building and to reduce the impression of mass of the addition by reflecting the square. The height of the addition was also reduced to give a prominence to the historic building. Throughout the preliminary review process, I examined plans and provided comments based upon my interpretation of the "Standards ". The result of this process was expressed in my letter of 17 July 1984 to Mr. Ralph D. Bergstrom, of which you have a copy. 9 • James H. Schaefer - page 2 October 1, 1984 i (3) It is my opinion as Historical Architect for the State Historic Preservation Office (I was certified by the National Park Service, Department of the Interior, on 15 November 1978) that the addition, as proposed, will not have an adverse effect upon the historic Hutchinson Public Library or its setting, and as such, its value as an historic resource will not be impaired. (4) It is my opinion that the use of the public square will not be impaired by the construction of the addition to the historic library building. The building is set well to the rear of the square, providing it with a substantial "green" through which there are intersecting pathways. The expanse of the "green" and the prominence of the historic library has not been infringed upon by the proposed addition. The proposed construction will occur to the rear of the historic building in a space presently utilized to a narrow lawn which separates it from Hassan Street. The rear facade facing Hassan Street is not considered a principal facade of the historic library building. The relationship of the library building to the public square remains. (5) Compliance with the Secretary of the Interior's "Standards" is essential to guarantee continued listing on the National Register of Historic Places. The "Standards" have a specific section within each • category devoted to new construction and additions. In my opinion, that addition as proposed would not endanger the current National Register status of the Hutchinson Public Library. I hope that the above has adequately responded to your concerns. If I can be of further assistance, please do not hesitate to contact me. I have enclosed herewith a copy of the "Standards" for your reference. Res ectfully, Res Charles W. Nelson Historical Architect State Historic Preservation Office CWN /fr Encl. 0 • RESUME HIGHLIGHTS Charles W. Nelson 1514 Dupont Avenue North Minneapolis, Minnesota 55411 CURRENT EMPLOYER AND OCCUPATION: EDUCATION: Minnesota Historical Society State Historic Preservation Office Historical Architect 0 B.A. /Architecture & Art History, University of Minnesota (1968) Graduate Studies in Art History and Architectural History, University of Minnesota (1970 -71) PROFESSIONAL EXPERIENCE: Historical Architect, Minnesota Historical Society State Historic Preservation Office (1978 - present) Architectural Historian, Minnesota Historical Society State Historic Preservation Office (1974 -78) Environmental Assessment Officer, Minnesota Historical Society State Historic Preservation Office (1971 -76) Supervisor, Historic Sites Survey and Planning, Minnesota Historical Society (1971 -74) Supervisor, Historical Buildings Survey, Minneapolis Model City Program, Minneapolis Housing and Redevelopment Authority (1971) Teaching Assistant, Department of Art History, University of Minnesota (1970 -71) Peace Corps Vilunteer, Yap Island, Micronesia (U.S. Trust Territory of the Pacific) (positions include: TESL Teacher, Assistant Adult Education Supervisor, Assistant Community Development Officer, Building Technology Instructor) (1968 -70) Teaching Assistant, Department of Architecture, University of Minnesota (1966 -68) PROFESSIONAL AFFILIATIONS: Historic Resources Committee, Minnesota Society of American Institute of Architects (1971 - present) • Society of Architectural Historians (1971 - present) Victorian Society in America (1979- present) Old Highland Neighborhood Association, Minneapolis (1976- present) (Co- chairperson 1977 -79) PROFESSIONAL AFFILIATIONS CONTINUED: 0 Northside Residents Redevelopment Council, Minneapolis (1974 -78) (Chairperson of Rehab - Quality Control Committee (1976 -78) Saint Paul Urban House Design Competition, Juror (1979) Minneapolis Committee on Urban Environment Annual Awards Jury (Chairperson 1978 & 1979) Solar Housing Community Development Corporation of North Minneapolis (Chairperson 1980) RECENT PUBLICATIONS: Historic Preservation for Minnesota Communities, Minnesota Historical Society and Minnesota State Planning Agency (1980) (co- author) "Style- History of Architecture in Minnesota ", Architecture Minnesota, Minnesota Society of the American Institute of Architects (July 1977) PRESENTATIONS, CLASSES, AND PAPERS: (Complete list available on request) • "A History of Architectural Style in Minnesota" and "A History of Architectural Style in the Twin Cities" for the University of Minnesota Continuing Education for Women Program (1974- present) • "Architecture for the Elite: Minneapolis Architecture of the Gilded Age" "Saint Anthony: Past, Present and Future" "The Philosophy of Restoration and Thoughts on Historic Preservation" "The Tax Benefits of Historic Preservation" "A History of Minnesota's Historic Preservation Program" "A Background for the Amateur Restorationist" (class for Minnesota Science Museum,1978) Architectural Walking and Bus Tours of Minneapolis, Saint Paul, Red Wing and Frontenac, Lower Saint Croix Valley, and Southeastern United States. "Symbolism in the Design of Minnesota's Masonic Buildings" "The Financing Game or How to Create a Building Project ", Minnesota AIA Convention, 1982 ADDITIONAL PUBLICATIONS: "Certification of Historic Structures in Minnesota ", Minnesota Real_ Estate Law Journal, Volume 1, Number 9 (January 1983). 0 a \MNE�T4 $� i p 4P .,OF TRPa� i i Minnesota Department of Transportation BOX 768 2505 TRANSPORTATION ROAD WILLMAR. MINNESOTA 56201 \ i•; 612k131-5497 �,ailJ Cwt September 25, 1984 ey � Mr. Gary D. Plotz, Clerk \�, FAR YOUR INFORM City of Hutchinson A JON 37 Washington Avenue West Hutchinson, MN 55350 J ' RE: Resolution No. 7824 Preliminary Layout No. 1 - South Hutchinson Dear Mr. Plotz: Resolution No. 7824 was received on September 17, 1984. The resolu- tion requests that the preliminary layout be reviewed for possible • revision to save 23 hackberry trees along T.H. 15 between Linden Avenue and Franklin Street. The preliminary plan was developed with City involvement (public hearing) and was approved by the City Council. Changes requested by the City have been made and the layout is being reviewed by Mn /DOT's staff. Revising the preliminary layout to save the hackberry trees along T.H. 15 was considered in the design. The shift to the north was made for the following reasons: 1. T.H. 15 was shifted northerly at the Franklin Avenue intersec- tion so a shoulder could be constructed on the outside of the sharp curve. Oakland Avenue now encroaches in the area that should be used to construct a shoulder on T.H. 15. The ceme- tery precludes moving Oakland Avenue away from T.H. 15. Reconstructing T.H. 15 without shoulders would be perpetuating a hazardous condition. 2. The City requested access to T.H. 15 from both Echo Drive and Brown Street but with no interaction between the streets. The accepted solution was a raised median divider on T.H. 15. The median divider results in a 62 foot wide street between Franklin Street and Linden Avenue. An Equal Opportunity Employer -qw® Page 2 • • September 25, 1984 0 3. T.H. 15 has a row of hackberry tress on each side of the roadway. The trees are about 60 to 65 feet apart. Both rows of trees cannot be saved. 4. The trees on the inside of the curve reduce the sight distance for southbound vehicles negotiating the curve. It is not feasible to construct a modern urban street and save the hackberry trees on the northerly side of T.H. 15. The park -like atmosphere along the T.H. 15 approach to the City is a definite asset to the City. However, the recent commercial develop- ment along T.H. 15 in south Hutchinson dictates the need to increase the safety and capacity of the highway. Mn /DOT will have a landscape architect review its right -of -way to determine the appropriate plantings for the area. Following construction, a separate landscaping plan can be developed and the funding negotiated with the City. The parking area as proposed for Main Street (between T.H. 15 and Oakland Avenue) involves 4 trees to widen the Main Street parking area westerly. Eliminating the widening would save 4 trees but would • reduce the parking from 22 to 11 stalls. We share the City's concern to save trees whenever possible. In this case, it is not possible to upgrade the highway and save all the trees. The wider shoulders, traffic control signals, and sidewalk have the potential to save lives. When Mn /DOT's staff review of the final layout is completed, the layout will be brought back to the Council for review and approval before detail design begins. The pro- ject has been delayed to a fiscal year 1988 letting. Sincerely, /,�/, A K. A. Madole, P.E. District Engineer E 0 • CITY % (612) 587 -5151 \ OF HUTCHIN 1QN 37 WASHINGTON AVENUE WEST HU; CH}l\iSON, MAN, 55350 September 27, 1984 Mr. Walter Vorpahl 1115 Randall Road Hutchinson, MN 55350 ti J? a9' V I Of, c 4 i RE: Cit and Fair Association 'OR OR YD�R INFpRN1AT10 Dear Wally: N The City Council has requested me to contact you regarding the items the Fair Association may be requesting assistance with for calendar year 1985. A list of items would be very helpful at this point. The Council could then review the list, and thereafter, take action at a regular Council meeting. The City staff is available to meet with the Fair Association Board, includ- ing Ralph Neumann, Bruce Ericson, and myself. Perhaps you could advise me if this can be arranged soon. Sincerely, CITY OF HUTCHINSON Cary�t z City Administrator GDP:ms cc: Ralph Neumann Bruce Ericson Mayor & City Council 0 0 MI LEOD COUNTY AGRICULTURAL -PPI A -. P. O. BOX 142 HUTCHINSON, MINNESOTA 55350 ASSOCIATION r-j a 0 (612) 587 -5151 f1UTlH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION September 27, 1984 Atty. William Haas 212 Citizens Bank Building P.O. Box 157 Hutchinson, MN 55350 RE: Schmidtbauer - Plaisance - Renner Airport Zoning Dear Bill: Subsequent to receiving your letter of September 5, I contacted Jim Groehler, P.E. of the Division of Aeronautics, State Department of Transportation. . The primary question I have is how much property do we need to appraise? After considerable discussion, he suggested having our engineering department send him a map showing the flight zones with the property ownership delineated. The mapping requests I discussed with City Engineer Marlow Priebe. He wants a mylar map from the original consultant (Toltz, King, Duvall, Anderson & Assoc.) in order that his staff can super- impose the lot ownership over the zoning. It would also serve as a reproduceable document so all property owners can see what they own, and the appraiser can determine what, if any, severance damage could exist. I have requested the mylar map from TKDA, specifically Mr. Ray Strege, and the base map should arrive in a couple of days. Thereafter, the engineering department will be looking for some time between the on -going assessment improvement projects to complete the overlay mapping for ownership. The second question I have is "how much land the State is going to mandate the City to acquire in fee ?" How much in easement? I hope the State will put some- thing in writing on these questions after reviewing the maps. We can then tell the appraiser to provide value on the number of acres in fee and number of acres in easements per landowner. The last question is "who is going to appraise the property ?" I would suggest that if we can get the State Department of Transportation to perform this function, they • may be a very neutral party to perform the task. If you have any strong feelings on who the appraiser should be, please advise me. 0 0 Atty. William Haas . -2- September 27, 1984 Otherwise, I feel the State would be a good choice. I believe the City of Litch- field utilized State appraisers (Dept. of Transportation) to determine land values on their new airport with much success. I hope this letter clearly explains the process we are going through to answer your ultimate question on value. We need to keep the rapport with the property owners, so please explain the status of our efforts to your clients. Looking forward to continued cooperation. Sincerely, CITY OF HUTCHINSON Gary D. Plotz City Administrator GDP:ms cc: Marlow V. Priebe, City Eng. Jim Schaefer, City Atty. ,116y-or & City Council James Groehler, P.E. - Regional Eng. Aeronautics Div., MN Dept. of Transp. \J • FOR YOUR IN F TION y Hutchinson Community Development Corp. r +, - -- li Street North ( a( !V /V Hutchinson, t�rs�FticurP C3 / j �f c?04�NC / I�WSIh'1TER September 17, 1984 Hutchinson CXmn =t:Y Development Corporation (HCDC) has been very active during 1984. � J, " E.amire .&W. In 1983, HCDC decided to take the next step in it's own development and pros d 1612117 -5232 of growing and hire an Executive Director. John Bernhagen began his duties as `„ . ho-M. Executive Director on January 1, 1984 —now we don't know how we existed without CB.meer a C. t' him. E.. Vice Pre, . 16121587-3252 One of the highlights for 1984 has been Hutchinson's designation " gnation aS a Star City. D.ry D. MW, Cdy Admini..iw This project was begun in 1982 with many from the community contributing to the (6121 '97-3151 overall effort. Early in the year, a "One Year Plan" was formulated listing ten activities, their *ARD OF DIRECTORS purpose, completion date, to whom assigned, strategy and projected results. By Res. R d 2. Mc '.. title, they are as follows: All., u U. Trua. CT B. ReBI. CPA I. Obtain "Star City " designation. Ii. Devel op or help develop one new development project. T A (B ) Bunch III. Downtown alley improvement. E. V . Chinn, B ..d Tn. Cu. IV. Adopt advertising plan. y.i,Y.. . V. railroad. AMur L C,% r P^+ " VI. Obtain an Industrial Site. Fu.r N..ol B.N VII. Establish an Advisory Board. nu. Fed. VIII. Process of Camunication between City of Hutchinson, Chamber of A, ". Commerce, Hutchinson Cbnm u ni ty Development Corporation and developers. IX. Each year update "Star Cities Plan" and maintain "Star City" designation. X. Industrial Park Development. Group meetings have been held with real estate agents and brokers, downtown business owners, developers, City Council, state department people both here and in St. Paul to carry out the goals and objectives of the "One Year Plan." There has been much progress in each of the above areas. A fact booklet, Hutchinson. . .Your Opportunity, was completed and is available for distribution. Everyone should have a copy —not just potential new developers or business people. The City Council in March, by resolution, designated HCDC as its advisor on matters dealing with "Economic Development" in the community. At the time of this writing HCDC has advised the City Council on two separate projects involving the use of Industrial Revenue Bands and Tax Increment Financing. An advertising program was begun with an ad placed in a national and international development magazine. This has already brought in numerous business leads. HCDC has new offices at 45 Library Square, 45 Washington Ave. East. We have sublet an area from the Chamber of Commerce, this location enabling us to continue to have a separate but close relationship with the Chamber. The Board of Directors wishes • to thank everyone who helped in any way this past year. There is a great deal of development already taking place in Hutchinson, and we want to be of help. Your suggestions are mast welcome and needed. Everyone should stop at the office and visit with John and became better acquainted with HCDC, it's goals and objectives. HCDC Board of Directors )dhn L Bc,nlu8en Eucuh' Director 16121 5875252 Clarim A. Cosmn Rmc6immn Area Ch1m6e, nrCrvnnnd- Ea. Vice P,cs. 16II1 587 -5252 Gary D. N., Ciry Adahra, ra., 16121 5875151 BOARD OF DIRECTORS Pre, Rnneld 1. McGraw An..n , ar law Trrns. Chad B. PIChh, CPA Pander. DuWA)ne Paean. A C'u. T. A. IBuul Bunch Ea. V.P. Citizens Bank and Trvst Co. Anhur L. Cm,cr Prcxg na Fir,a National Bank D.-Id A. Glua P', Fvute Fed. Sdv ing, & Luan Au n. Hutchinson Community Development Corp. . 218 Main Street North k Hutchinson, Minnesota 55350 Date: September 19, 1984 FM YOUR INFORMATION Subject: Notice of Annual Meeting of the membership of Hutchinson Community Development Corporation r From: Ron McGraw, President The annual meeting will be held on October 1, 1984, at the Crow River Country Club immediately following the "Star City" banquet and program. The meeting will be brief and to the point. The Board of Directors is proposing a change in the By -Laws to be voted on by the membership. The By -Law as it exists today reads as follows: "There shall be five (5) members on the Board of Directors of this Corporation." The proposed Amendment would read as follows: By -Law 7. Number: "There shall be not less than five (5) nor more than nine (9) members on the Board of Directors of this Corporation." The purpose of the change is to allow additional members on the Board with different backgrounds and expertise that would be helpful to the Corporation and to the community. If passed, the Board of Directors is recommending expanding the Board to seven (7) directors. Election of the Board of Directors for the following fiscal year will take place at this meeting also. The list of proposed directors is as follows: Buzz Burich Art Cooper Don Glas Glenn Matejka Ron McGraw Tom Daggett Chad Piehl The agenda for the meeting will be as follows: 1. Call to Order 2. Vote on Amendment change 3. Election of Board members 4. Other business, if any 5. Adjournment 0 0 0 MINUTES �.O Hutchinson Fire Department - Regular Meeting Rj Monday, September 10, 1984 YOUR /^,r /� • Chief Henke called the meeting to order. Minutes of the previous /Y/ O�Mry tl0 meetings were read and approved. Gary Hotovec reported for the finance committee and stated the 1985 budget proposal has been submitted to the City Council. George Field stated the rural signs have been put up. Also there are signs in need of repair or replacement. It will be left until next year. Fire Prevention week is coming up and he will need help with giving rides and tours. Larry Thompson stated there will be a centennial committee meeting each Wednesday, now until the celebration. Anyone is invited to add their comments or suggestions. Mike Monge reported that 23 departments have responded to the parade. A discussion about whether to have our wives and children ride on the trucks during the parade was held. It was decided that only the wives will be allowed to ride with us. A motion was made and seconded to give a T -shirt to the poster win- ners during Fire Prevention Week. The motion passed. The following fire runs and bills were allowed paid from their proper accounts: Fire runs: 8/7 Skywarn 8/12 Fasching 8/13 Drill 8/14 Karg 8/17 Tenney, Grandstand 8/21 Janicke 8/22 Hospital 8/22 Norton 8/23 Hospital 8/27 Thompson, Drill 8/29 Precht 8/30 Mutual Aid - Brownton General Account: Ramco Publishing $ 2.00 1984 Fire Chiefs Conf. $ 320.00 Johnson Super Valu 11.20 McLeod Cty. F. Chiefs 20.00 Hutch Leader 33.30 George Prieve 10.00 Crow River Press 97.68 • U.S. Postmaster 20.00 0 0 Fire Department Minutes 9/10/84 Page 2 Rural Account: Gopher Sign Co. $ 458.35 City Budget Hutch Leader 16.77 Tech. Publ. Fire Eng. 24.67 Communication Auditors 35.75 Hutch Sewing Basket 3.00 Hutch Fire & Safety 86.70 " to to 74.50 Fitzloff Hardware 22.62 Allen Office 16.25 Ideal Shoe Shop 12.50 Coast to Coast 64.04 Family Rexall Drug 9.34 Mankato Mobile Radio 567.09 of It it 300.44 it " to 20.00 it " to 22.00 it of to 26.30 Hutch Snyder Drug 27.98 Report and election of applicant Tom Pessek. He received a majority vote and will begin his one year probation. A special election of officers was held: Captain 11231 - Harvey Kemper Lt. 11237 - Bob Vieyra There will be a station clean -up on Saturday, September 22 at 8 a.m. Please all be present. A letter was read from Kim Meyer asking for a 3 month leave of absense. Motion was made and seconded to accept his leave. It was approved. If you need No. 1 fuel oil for the trucks, it must be pumped by Lyle Falling or Al Trautman from Cenex. They can be contacted at any time. There will be T- shirts on sale at the Arts & Crafts festival. The auxiliary needs help. Chief Henke if anyone takes something out of the station, let someone know or leave a big note so there won't be any questions. E • • Fire Department Minutes 9/10/84 Page 3 Gary Hotovec stated October is Farm Safety month. Maybe we should get involved with these groups. If you want to help, see him. Tim Schloeder will be having First Aid in November. 52 hours of training is needed. The meeting was adjourned at 9:36 P.M. Mark Christensen Secretary • Ll L Minutes Hutchinson Fire Department - Officer's Meeting Monday, September 17, 1984 QR YO 11R �NFdR Chief Henke called the meeting to order at 10:05 P.M. Tim Schloeder reported that Jon Otteson will be taking pictures of the retired fire fighters Sunday, September 23. Also, the boat & trailer will be worked on this winter. Gary Hotovec will be having two 4 -H groups coming to the station on Tuesday, October 9 for farm safety & fire prevention. He will be needing help with tours and meetings. Clint Gruett stated the retired fire fighters are confused as to what role they'll be playing in the centennial. Also, what color shirts they should wear for the pictures. It was agreed for them to have a blue uniform shirt and Chief Henke will be getting an informational letter out to them this week. Chief Henke was wondering about the new members and if they should be issued uniform shirts for the centennial. The officers said no. Committees for the centennial are: Co. 11239 - Parade Co. 11231 - Tables & Chairs Co. $237 - Serve food Co. 11233 - On call & police area for garbage The trucks will be parked in an area designated by the Chiefs. The meeting was adjourned at 10:29 P.M. Mark Christensen Secretary Ll i 0 0 MINUTES HUTCHINSON FIRE DEPARTMENT - CENTENNIAL MEETING THURSDAY, SEPTEMBER 26, 1984 Fog yoU9 Chief Henke called the meeting to order at 7:10 P.M. He made remarks Y about the progress and final arrangements for this weekend. /Ol George Field will need help moving our equipment from the mall, back to the station Friday evening. Larry Thompson reported eating will be set up inside the station, as well as the band for the dance. The committee feels confident for a successful celebration. The floor was opened for questions. Light blue uniforms must be worn for the events. KDUZ has donated a one -hour live broadcast for sometime Saturday after- noon. Gary Henke reported on the procedure for tickets during the pork chop supper Saturday evening. There will be tickets issued to guests who participate in our events - for free beverages, two per person. The trucks will be moved out in the parking lot and Albrecht's lot. Mike Monge reported on the final arrangements for the parade. Also, each participant will receive a certificate of appreciation. There i will be two awards given; one for best modern equipment and one for best antique equipment. The County air trailer will be at the station for the weekend. The meeting was adjourned at 7:46 P.M. Mark Christensen Secretary . Present: • 0 PIONEERLAND LIBRARY SYSTEM BOARD September 10, 1984 James Phalen, Graceville Stan Jacobson, Granite Falls Dorothy Hinseth, Sunburg Orlynn Mankell, New London Lilah Buhr, Stewart Melvin Dose, Glencoe Ellen Moench, Eden Valley Jeanne Lundstrom, Cosmos Curt Johnson, Appleton Sue Nelson, Benson Dallas Lundstrum, Bird Island Phil Gulstad, Dawson Lionel Barker, Glencoe Angelyne Montonye, Graceville Albert Linde, Hutchinson Judy Oestreich, Litchfield Delores Condon, Litchfield Anne Maguire, Madison Gladys Nelson, Ortonville Linda Ulrich, Renville LeRoy Sanders, Willmar Jeanette Buchanan, Willmar Burton Sundberg, Director Robert Boese, Associate Director Katherine Matson, Associate Director Absent: Steve Boehlke, Montevideo* Arden Jerve, Milan Wayne Hebrink, Renville* Jean Stranberg, Atwater* Kathleen Kubasch, Winsted* Steve George, Darwin John Horrocks, Hutchinson Shirley Schutt, Kerkhoven Sam Malone, Willmar *Excused absence Representing: u n „ „ „ , „ „ , „ „ „ Representing: „ „ , „ FOR YOUR INFORMATION Big Stone County Chippewa County Kandiyohi County Kandiyohi County McLeod County McLeod County Meeker County Meeker County Appleton Benson Bird Island Dawson Glencoe Graceville Hutchinson Litchfield Litchfield Madison Ortonville Renville Willmar Willmar Chippewa County Chippewa County Kandiyohi County Kandiyohi County McLeod County Meeker County Hutchinson Kerkhoven Willmar The Pioneerland Library System Library Board meeting was called to order by Chairman Sanders at 7:35 p.m. Buhr /Buchanan moved and seconded the minutes of the Executive Committee meeting held August 13. Carried. The Treasurer's Report for August was reviewed. S. Nelson / Gulstad moved and seconded to accept the Treasurer's Report. Carried. Director Sundberg reported on the 6:30 meeting with the Executive Committee. He reported that the Executive Committee met at 6:30 p.m. in the Willmar Library meeting room with nine county commissioners representing Kandiyohi, Meeker, and McLeod counties. After a brief review of the proposed 1985 budget request, county commissioners in attendance urged the board to reconsider and reduce their local budget requests which were averaging approximately 7.4% over 1984. Kandiyohi and McLeod county commissioners spoke of limiting their budget increases to 4 or 5 % over 1984, and Meeker County commissioners stated they were considering pro- viding the same amount as 1984, which in their case was $4,000 below the 1984 budget request. It was assumed that the fifteen other governmental jurisdictions funding the library operation were considering approval of the budget as proposed, i 0 however, none have reported official approval of the budget as of this date. All governmental units had been invited to, attend this hearing. Following the summary of the Executive Committee meeting, the Director's report con- tinued with the statistical reports for August and compilation of library - related newspaper clippings which were passed around. Listings of payroll and vendor checks were made available to the Finance Com- mittee. The Finance Committee qudited them and Barker/Ulrich moved and seconded payment of bills. Carried. Committee and project reports: 1. SAMMIE -- the annual meeting will be on September 19. The SAMMIE coordinator has resigned. A copy of the summary of the survey of multi -type systems in Minnesota was briefly reviewed and distributed to SAMMIE Board members. This summary indicated a positive endorsement of multi -type systems. 2. Associate Director Boese and S. Nelson presented information on a recent meeting with the Swift County Commissioners. Tentative plans call for a refer- endum on the question of county library service to be voted in November. 3. Meeker County update -- KCMT Channel 7 interviewed Mr. Sundberg and Mr. Sanders recently. A short presentation was shown on the news. In addition, the Cosmos Commercial Club and a Meeker County Commissioner met on September 4. Mrs. Lundstrom reported on the meeting which was held in regards to the library closings in Meeker County. 4. The state office of Library Development and Services sent letters to all PLS governing units certifying the minimum amount required in order to receive state aid. S. Mr. Sundberg has completed forms giving "Reports of Results Accomplished" for state aid, federal aid, and the implementation grant for the period July 1, . 1983 through June 30, 1984. Buchanan /Condon moved and seconded to have Chairman Sanders sign the completed forms. 6. Hector Library Inquiry -- a letter has been received from C. Stephen Rowley of Hector requesting that Hector's request to join our system be placed on the October agenda. He also reported that Hector has hired an architect to prepare plans and drawings on remodeling the theater building into a library with approximately 1,200 to 1,500 square feet. It was the concensus of the Board that criteria need to be developed regarding future members of the PLS. Mr. Sundberg was asked to propose what these criteria should be at a later meeting. Unfinished Business: a. Personnel Committee report was presented by Mr. Boese and is attached. Discussion ensued on three recommendations and the possibility of having to make additional cuts in the 1985 budget before approval by all governing units. Oestreich/ Lundstrom moved and seconded tabling Personnel Committee recommendations of July 26 until we have a final budget for 1985. Carried. b. Videocassette services -- Mr. Boese presented a budget proposal on moving $3,000 from purchase of videodiscs to purchase of videotapes. Attached is the suggested proposal. Oestreich /Buhr moved and seconded the transfer of funds ($3,000) from the videodisc fund to the purchase of videocassettes which will be assembled into B -10 video packets and distributed to libraries in PLS having their own video machines. Carried. New Business: . a. Policy regarding budget shortages from one or more governing units -- the need for this type of policy was discussed and the concensus of the Board was that this should be developed in the near future. Oestreich /Buhr moved and seconded that the Executive Board meet regarding this policy and bring their recommenda- tions to the full Board. Carried. 0 -z 0 b. Barker/Ulrich moved and seconded that the Finance Committee review the 1985 library budget again with possible further reductions in same. Their recommenda- tions are to be presented to the October Board meeting. Carried. The October Board meeting will be held on October 8. The full Board will meet, and the Executive Committee will meet at 6:30 p.m. The meeting adjourned at 9:45 p.m. Jeanette Buchanan Secretary LJ 0 September 1984 &lance: Receipts: State /Federal Aid Big Stone County *Chippewa County Kandiyohi County McLeod County Meeker County 0 PIONEERLAND LIBRARY SYSTEM Treasurer's Report INCOME THIS MONTH $106,315.55 26,899.53 0 Sue Nelson, Treasurer YEAR TO DATE $108,341.91 115,366.00 16,027.50 51,231.00 66,309.00 47,309.07 39,442.50 aTT.nr_FT 167,266.00 21,370.00 * 68,308.00 88,412.00 57,962.00 56,547.00 Glencoe 15,901.50 21,202.00 Graceville 2,667.00 3,556.00 Hutchinson 34,720.50 46,294.00 Litchfield 25,993.50 34,658.00 Ortonville 8,799.75 11,733.00 Willmar 54,252.75 72,337.00 Appleton 6,106.50 8,142.00 Benson 12,120.00 16,160.00 Bird Island 4,815.75 6,421.00 *Dawson 6,301.50 * 8,402.00 Kerkhoven 2,523.00 3,364.00 *Madison 7,332.75 * 9,777.00 Renville 5,240.25 6,987.00 Cash Receipts Gifts Interest (Aug. & Sept.) Reimbursements (Local Gov't) *Chippewa County *Madison *Dawson Other Reimbursements Other (KCWL) Total Receipts: Glencoe Fund Contingency Implementation Grant (1983) TOTAL RECEIPTS & BALANCE: (Implementation Grant spent in 1983) 0 2,733.56 1.344.03 $ 31,563.42 27,769.35 2,025.58 6,467.01 22,319.25 2,364.00 3,697.50 11,344.44 946.00 $601,392.95 36,000.00 5,000.00 * 29,759.00 * 3,152.00 * 4,930.00 10,000.00 $797,739.00 7,375.00 3,000.00 $137,878.97 $709,734.86 $832,114.00 (3,848.00) $828,266.00 Page 1 (OVER) i PIONEERLAND LIBRARY SYSTEM EXPENDITURES: n Treasurer's Report (Continued) MID YTD % OF EXP CURRE EXPENDITURES EXPLNOITURES TO EST BUDGE ACCT GROUP... .00 .00 LIBRARY PERSONAL SERVICES SALARIES AND WAGES 459814.96 408.174.51 HEALTH INSURANCE 2,169.41 19,090.30 RETIREMENT INSURANCE 3,647.27 369933.40 ACCT GROUP... 51,631.66 464.198.21 MATERIALS BOOKS - ADULT 1,646.06 34,819.17 BOOKS - CHILDREN 272.04 4,766.98 GENERAL REFERENCE .00 49309.74 PERIODICALS 7,911.87 18.920.85 PAMPHLETS .00 203.00 _ 8M04 L 16MM FILMS .00 39740.50 VIDEO DISCS 661.17 1,595.92 VIDEO TAPES .00 1,025.00 AUDIO DISCS AND TAPES 28.32 186.16 SLIDES AND FILM STRIPS .00 .00 MICROFORMS 8.55 552.96 BINDING -- - - - - - .00 827.49 OTHER ACCT GROUP... 10,528.01 70,947.77 CATALOGING _ OCLC CHARGES COM VENDOR CHARGES VEHICLES - -- - -- OPERATION AND MAINTENANCE INSURANCE _ AMORTIZATION COMMUNICATION TELEPHONE AND LINE -- TERMINAL MAINTENANCE POSTAGE AND SHIPPING ACCT GROUP... ACCT GROUP... ACCT GROUP... .00 110.00 110.00 642.01 .00 .00 642.01 603.84 .00 556.89 1,160.73 .00% 76.22% 74.86% 72.42% 75.85% 73.08% 34.05% 93.69% 135.15% 67.67% 93.51% 53.20% 78.85% 62.05% .00% 92.16% 137.92% 78.36% R.I.: 535,500.00 25,500.00 51,000.00 612,000.00 47,645.00 14,000.00 4,600.00 14,000.00 300.00 4,000.00 3,000.00 1,300.00 300.00 200.00 600.00 600.00 90,545.00 16,780.71 119.86% 14.000.00 5.217.49 65.22% 81000.00 21,998.20 99.99% 22,000.00 11,671.29 83.37% 14,000.00 1,038.06 103.81% 1,000.00 3,000.00 100.00% 3,000.00 15,709.35 87.27% 18,000.00 7,083.53 118.06% 6,000.00 7,236.59- 103.38% 7,000 84.79 6.06% 1,400. 5,657.58 62.86% 91000.00 12,978.96 74.59% 17,400.00 EQUIPMENT EQUIPMENT_ 471.60___ 3,092.90 34.37% 9,000.00 _NEW _ _ A/V EQUIPMENTS - --_ -- - - -- - - -- 30.00 - 1,017.81 101.78% - _ _ 1,000.00 EQUIPMENT MAINTENENCE 761.50 7,083.53 118.06% 6,000.00 _ EQUIPMENT_ RENTAL 92.98 1.503.76 83.54% 1,800.00 ACCT GROUP... 1,376.08 12,698.00 71.34% 17,800.00 OTHER CUSTODIAL SUPPLIES AND EQUIPMENT 68.30 759.25 75.93% 1,000.00 SUPPLIES AND PRINTING 660.90 16,713.06 - 104.46% 16,000.00 PROMOTIONAL AND PROGRAMMING .OD 258.42 25.84% 1,000.00 MILEAGE AND MEETINGS - STAFF 270.84 4,818.57 120.46% 4,000.00 MILEAGE AND MEETINGS - TRUSTEES 121.23 3,191.54 79.79% 4,000.00 PROF. MEM6ERSHIPS (TRUSTEES) .00 465.00 100.00% 465.00 INSURANCE .00 4,748.12 79.14% 6,000.00 ADS AND LEGAL NOTICES .00 119.74 119.74% 100.00 AUDITING .00 1,975.00 - 164.581 _. - 1,200.00 BOOKKEEPING 225.00 2,166.38 72.21% 3,000.00 CONTINUING EDUCATION .00 .00 .00% 200.00 ACCT GROUP... 1,346.27 35,215.08 95.27% 36,965.00 SPECIAL GLENCOE FRIENDS, 1983 36.06 3,505.03 45.82% 7,650.00 CONTINGENCY _ - .00 1,952.04 65.07% 3,000.00 GRANT, RINGS .00 15.93 .46% 3,500.00 GRANT .00 .00 .00% .00 ACCT GROUP... 38.06 5,473.00 38.68% 14,150.00 ORG. TOTAL... 66,832.82 639,218.57 77.12% 828,860.00 ADJUSTMENT FOR REVERSED CHECKS- - 485.28 +44.58 ENDING CASH BALANCE $70,560.87 $70,560.87 Page 2 AGENDA HUTCHINSON CITY COUNCIL THURSDAY, OCTOBER 4, 1984 1. Call to Order - 6:30 P.M. 2. Review of Street Maintenance 3. Review of Merit Increases for City Employees 4. Review of Community Development Corporation Projects 5. Adjournment (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 28, 1984 MEMORANDUM SUBJECT: SUMMARY OF MERIT RECOMMENDATIONS - JULY 1984 DEPT ..NAME PRESENT RATE PROPOSED RATE .CHANGE STREET Doug Meier, Motor Pool $9.67 $10.15 $.48 5% Ken Wichterman, Mech. 9.15 9.38 .23 22% Earl Alsleben, Operator 9.61 9.85 .24 2.5% 'Curt Paulsen, Operator 9.61 9.85 PARKS Joe Vostinar, Operator 8.30 8.71 .41 5% Earl Haarstad, Operator 7.90 8.30 .40 5% Mark Larson, Operator 8.50 8.71 .21 22% Gene Iverson, Operator 8.93 9.15 .22 22% FORESTRY' Gale Boelter, Operator 8.50 8.71 .21 22% ARENA Mark. Weis, Operator 8.50 8.71 .21 22% TRANSIT Audley Jorgenson, Driver 6.96 7.05 .09 14% Marvin Latzig, Driver 6.96 7.05 .09 1;% Dee Powell, Relief Drvr. 6.60 6.77 .17 22% Dee Powell, Dispatcher 5.51 5.65 .14 22% Bonnie Baumetz, Oisp. 5.51 5.65 .14 22% Gloria Krueger, Disp. 5.51 5.65 .14 22% POLICE Roger Bakken, CSO 7.62 7.80 .18 23.2% Rita Bentz, Dispatcher 7.08 7.35 .27 3 3/4% Jean Gray, Dispatcher 6.50 6.74 .24 3 3/4% Nan Buss,Secretary 7.05 7.71 .66 92% Ron Kirchoff, Sergeant 12.95 13.27 .33 22% Scott Schwartz, Sergeantl2.95 13.27 .33 22% John Gregor, Sergeant 12.95 13.27 .33 22% Richard Waage, Invest'r 12.95 13.27 .33 22% LIQ.STORE Donald Broten, Clerk 7.58 7.77 .19 22% Jeannette Matheny,Clerk 7.58 7.77 .19 22% Bruce Runke Clerk 7.58 7.77 .19 22% Joyce Kirchoff, PT Clerk 4.62 4.74 .12 22% OFFICE Diane Olsen, Water Tech 7.00 7.35 .35 5% Roberta Tabberson, Fin. 8.10 8.30 .20 22% Kaye Link, Secretary 6.55 6.88 .33 5% Marilyn Swanson, Adm.Sec.8.30 8.50 :20 2.5% ENGINEER Cal Rice, Asst to Engr 13.27 13.93 .66 5% -Above T: Quint Larson Tech II Tech 9.38 9.85 .47 5% Larry Huhn, I 7.71 8.10 .39 5% Pat Vander Veen, Sec'y 1.22 7.58 .36 5T' SUMMARY OF MERIT RECUMMLNDHTIuNS Page 2 DEPT. NAME PRESENT RATE PROPOSED RATE CHANGE Salaried Ken Merrill, Fin. Dir. 14.72 15.30 .58 Bruce Ericson, Park Dir. 14.30 14.87 ..57 john McRaith, Rec. Sup. 8.63 8.97 .34 George Field, Fire Marsh 12.84 13.35 .51 Barb Haugen, Rec. Sup. 7.49 7.71 .22 Hazel Sitz, Pers /Trans. 10.15 10.35 .20 Mary Haugen, Arena 10.02 10.22 .20 Marlow Priebe, Dir. Engr 19.26 19.64 .39 Ralph Neumann, Dir. Mtc. 15.00 15.30 .30 Mark Schnobrich, Forester 9.93 10.13 .20 Chuck Nelson, L.S. Mgr. 11.16 11.38 .22 Gary Plotz, City Adm. 18.47 - rte. r1 4% 4% 4% 4% 3% 2% 2% 2% 2% 2% 2%