The URL can be used to link to this page

cp08-14-1984 c"JTCH INS ON CITY CALENDAR WEEK OF August 12 To August 18 193Pir WEDNESDAY -15- 111kA Meeting at Park Towers 5 P.M. - Tree Board Meeting at City Ha11. SUNDAY -12- Y1 j THURSDAY -16- MONDAY -13- TUESDAY -14- 2:00 P.M. - Open Bids at City Hall for Off - Street) Parking Lots FRIDAY -17- C O U N T Y F A I R August 17 -21 VACATIONS: DICK NAGY - August 13 -24 MAYOR STEARNS - August 12 -20 Vo* 7 :30 P.M. - City Council Meetinf at City Hall SATURDAY -1-8- �o AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 1984 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Larry Baumann 3. Consideration of Minutes - Regular Meeting of July 24, 1984 Action - Motion to approve - Motion to approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - July 1984 2. Nursing Home Board Minutes dated June 21, 1984 3. Parks and Recreation Board Minutes dated May 2, 1984 and May 30, 1984 Action - Order by Mayor received for filing (b) Resolution No. 7828 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 7829 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt (d) Consideration of Appointment of Mildred Nelson to HRA Board Action - Motion to ratify appointment (e) Consideration of Retail "On Sale" Non - Intoxicating Malt Liquor License for McLeod County Fairgrounds Beer Garden August 17 -21, 1984 Action - Motion to reject - Motion to approve and issue license (f) Consideration of Application for License to Sell Cigarettes at Retail by Eastern Star August 17 -21, 1984 Action - Motion to reject - Motion to approve and issue license COUNCIL AGENDA AUGUST 14, 1984 5. Public Hearing - 8:00 P.M. (a) Consideration of Issuing Industrial Development Revenue Bonds to Ag Systems, Inc. Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7830 (b) Assessment Roll No. 197 - Project No. 84 -04 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution No. 7831 (c) Assessment Roll No. 198 - Project No. 84 -05 Ac;_iun - Motion to close bearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution No. 7832 (d) Aa-:�gsment Roll No. 199 - Project No. 84 -07 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution No. 7833 6. Commu_.ications Requests and Petitions (a) Consideration of Request by City Forester to Attend Arboricultural Conference September 19 -21, 1984 Action - Motion to approve - Motion to reject (b) Consideration of Customer Courtesy Parking Ticket (Presentation by Dick McClure) Action - (c) Consideration of Request for Fire Marshall to Attend Employee Right to Know Workshop On August 21, 1984 Action - Motion to approve - Motion to reject 7. Resolutions and Ordinances (a) Ordinance No. 16/84 - An Ordinance to Vacate A Portion of Hassan Street Between First Avenue S.E. and Washington Avenue East Action - Motion to reject - Motion to waive second reading and adopt J COUNCIL AGENDA AUGUST 14, 1984 (b) Ordinance No. 17/84 - An Ordinance Amending Ordinance No. 464 Zoning Regulations of the City of Hutchinson, Section 8, Subdivision Section 8.03, R -2 Multiple Family Residence District Action - Motion to reject - Motion to waive second reading and adopt (c) Ordinance No. 18/84 - An Ordinance Amending Ordinance No. 464 Zoning Regulations of the City of Hutchinson, Section 9, Tabulation - Dimensional Requirements for Zoning Districts Action - Motion to reject — Motion to waive second reading and adopt (d) Resolution No. 7834 - Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for State Primary Election and State General Election Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Interest Rate On 1984 Bond Issue (DEFERRED JULY 24, 1984) Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7752 (b) Consideration of School Bus Parking at Elementary School (DEFERRED 6- 11 -84) Action - Motion to reject - Motion to approve and waive first reading of ordinance and set second reading for August 28, 1984 (c) Consideration of Establishing Dates for Couuh�il Budget Meetings: 1. August 20 - 3 -8 :30 P.M. 2. August 23 - 3 -8:30 P.M. 3. August 29 - 6:00 P.M. (if necessary) 4. September 24 - 6:00 P.M. Action - Motion to reject - Motion to approve meeting dates 9. New Business (a) Consideration of Faulty Storm Sewer at Goebel Fixture Company Action - (b) Consideration of Request by First National Bank, Hutchinson, to Change Alley Between Third and Fourth Avenue to Two -Way Traffic Action - Motion to reject - Motion to approve and waive first reading of ordinance and set second reading for August 28, 1984 -3- COUNCIL AGENDA AUGUST 14, 1984 (c) Consideration of Application for Gambling Devices License Submitted by St. Anastasia Catholic Church Action - Motion to reject - Motion to approve and issue license (d) Consideration of Application for Bingo License Submitted by St. Anastasia Catholic Church Action - Motion to reject - Motion to approve and issue license (e) Consideration of Set -Up License for Crow River Country Club Action - Motion to reject - Mniion to approve (f) Consideration of Subdivision Agreement for Clouse Addition Action - Motion to reject - Motion to approve subdivision agreement f; 1(g) Consideration of City Cutting ❑eeds At Heritage Center Site On Highway 7 \! West (Requested by Heritage Ce,:ter Promoters) Action - Motion to approve - Motion to reject (h) Consideration of Use of Librar, Square for Food Concession On September 14 -15, 1984 By Hutchinson Ambassadors Action - Motion to approve - Motion to reject (i) Consideration of Employing Part -Time Activities Supervisor At Senior Center Action - Motion to reject - Motion to approve employment (j) Consideration of Setting Public Hearing for Assessment Rolls No. 187 --` and No. 188 for Mac's Bluff Addition \ \August —,N Action - Motion to reject - 28, 1984 at Motion to approve and set hearings for 8:00 P.M. - Motion to waive reading and 1 adopt Resolutions No. 7835 - No. 7838 (k) Consideration of Additional Minor Landscaping Improvements to Old Wigen and Plowman Parking Lots (Presentation by Dick McClure of Community Development Beautification Committee) Action - 10. Miscellaneous (a) Communications from City Administrator 0 -4 �` I i • COUNCIL AGENDA AUGUST 14, 1984 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -5- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 24, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Tor - gerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Gary Galchutt. 3. MINUTES The minutes of the regular meeting of July 10, 1984 and bid opening of July 20, 1984 were approved as presented. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JUNE 1984 2. PLANNING COMMISSION MINUTES DATED JUNE 19, 1984 T'.ere being no discussion, the report and minutes were ordered by the T yor to be received for filing. ('a >ONSIDERATION OF RETAIL "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR ST. ANASTASIA CATHOLIC CHURCH'S ANNUAL FALL FESTIVAL ON SEPTEMBER 16, 1984 Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve and issue the license to St. Anastasia Cath- olic Church. Motion unanimously carried. (c) RESOLUTION NO. 7805 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST BANK MINNEAPOLIS _ After discussion, Alderman Mlinar made the motion to waive reading and adopt Resolution No. 7805. The motion was seconded by Alderman Carls and passed unanimously. 5. PUBLIC HEARING None. N COUNCIL MINUTES JULY 24, 1984 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF APPLICATION FOR SOLICITORS PERMIT BY MONICA KADILLAK Monica Kadillak submitted an application for a solicitor's permit to allow her to sell educational books door -to -door within the City of Hutch- inson. Following discussion, the motion was made by Alderman Carls to reject the permit. There was no second, and the motion failed. Alterman Mikulecky moved,that based on the proper application with recom- mc_.ded approval by the Police Chief, to approve and issue the solicitor's pe mit. Motion seconded by Alderman Mlinar and carried, with Alderman Carls voting nay. (b) CONSIDERATION OF REQUEST FOR CIVIC ARENA COORDINATOR TO ATTEND ARENA CONFERENCE SEPTEMBER 12 -14, 1984 After discussion, it was moved by Alderman Torgerson, seconded by Alder- man Carls, to approve the request. Motion approved unanimously. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7803 - RESOLUTION OF APPRECIATION TO HERB FILK -2- 0 • Alderman Carls moved to waive reading and adopt Resolution No. 7803. The motion was seconded by Alderman Mlinar and unanimously carried. (b) RESOLUTION NO. 7804 - RESOLUTION OF APPRECIATION TO ALICE JENSEN Mayor Stearns presented the Resolution of Appreciation to Alice Jensen in recognition of her being a charter member of the Tree Board. ?t was moved by Alderman Mlinar, seconded by Alderman Torgerson, to adopt "2solution No. 7804. Motion passed unanimously. (c) RESOLUTION NO. 7812 - RESOLUTION ACCEPTING PLEDGED SECURITIES FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA The motion was made by Alderman Carls to waive reading and adopt Resolu- tion No. 7812. Alderman Torgerson seconded the motion, and it carried unanimously. (d) RESOLUTION NO. 7813 - RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON -2- 0 • • 0 COUNCIL MINUTES JULY 24, 1984 City Administrator Plotz stated that Ag Systems, Inc. planned to add an additional 10,000 square feet of manufacturing space to their facility in Hutchinson for a total cost of approximately $501,700. Therefore, they were requesting a $600,000 industrial revenue bond through the City. It was pointed out that the company had gone through the County first inasmuch as the plant was located outside the City limits. The Hutchin- son Community Development Corp. was working on the application, and the required fee had been paid. Following discussion, it was moved by Alderman Carls to waive the read- ing and adopt Resolution No. 7813, setting a public hearing for August 14, 1984 at 8:00 P.M. The motion was seconded by Alderman Mlinar and unanimously carried. (e) RESOLUTION NO. 7814 - RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON (FRANK FAY PROJECT) Developer Frank Fay and Mr. Mike Saxton of Trucker Development Inc. re- ported on the proposed project to construct a police station. The project would be financed by Mr. Fay, and the City would rent the building for 15 years. At the end of that period of time, the City of Hutchinson would purchase the building for the amount of $1.00. In order to finance the project, Mr. Fay was requesting the City to approve a $450,000 industrial revenue bond. Mr. Fay stated he had an option on the Wendorff property for a selling price of $130,000. This was an agreed upon amount, and no appraisal had been done. It was pointed out by City Administrator Plotz that if the police station and F & T Project were not completed by January 1, 1985, it would require a 20 year bond issue instead of a 15 year bond issue. The County Assessor assigns tax values the first of each year. Following discussion, Alderman Mlinar made the motion to waive reading and adopt Resolution No. 7814 and set a public hearing for August 28, 1984. Alderman Torgerson seconded the motion, and it unanimously carried. Alderman Carls moved to obtain a certified appraisal on the Wendorff prop- ' erty (6 Franklin Street North) from an impartial appraiser for the August 28, 1984 City Council meeting. Alderman Mlinar seconded the motion, and it passed unanimously. (f) RESOLUTION NO. 7815 - RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON (F & T JOINT VENTURES PROJECT) -3- COUNCIL MINUTES JULY 24, 1984 It was requested that the City approve a $400,000 industrial revenue bond for acquisition of land and existing buildings located at 4 Main Street South and 40 Washington Avenue West and to remodel, renovate and rehabili- tate the buildings as a commercial and residential facility. After discussion, the motion was made by Alderman Mlinar to waive reading and adopt Resolution No. 7815 and set a public hearing for August 28, 1984 at 8:00 P.M. Alderman Torgerson seconded the motion, and it unanimously carried. (g) RESOLUTION NO. 7816 - RESOLUTION RELATING TO DEVELOPMENT DISTRICT NO. 4, CALLING FOR A PUBLIC HEARING ON AN AMENDMENT TO THE DEVELOPMENT DISTRICT PROGRAM AND TAX INCREMENT FINANCING PLAN City Administrator Plotz reported it would be necessary to amend the development district program and tax increment financing plan previously established by the City for a development district and tax increment fi- nancing district, both designated as Development District No. 4. Following discussion, the motion was made by Alderman Mlinar to waive read- ing and adopt Resolution No. 7816 and set a public hearing for August 28, 1984 at 8:00 P.M. Alderman Torgerson seconded the motion, and it unani- mously carried. (h) ORDINANCE NO. 15/84 - AN ORDINANCE AMENDING ORDINANCE NUMBER 576 ENTITLED "REPEALING ORDINANCE NUMBER 459 AND AMENDING A CABLE TELEVISION FRANCHISE IN THE CITY OF HUTCHINSON, MINNESOTA AND RULES GOVERNING OPERATION OF SAME" After discussion, Alderman Mlinar moved to approve and waive second read- ing and adopt Ordinance No. 693. The motion was seconded by Alderman Tor- gerson and unanimously approved. (i) RESOLUTION NO. 7817 - RESOLUTION APPROVING TRANSFER OF CABLE TELEVISION FRANCHISE IN THE CITY OF HUTCHINSON After discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7817. Motion passed unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF CCBA WASTEWATER TREATMENT PROCESS City Engineer Priebe reviewed his report on the CCBA wastewater treatment process and estimated the total construction cost at $18,821,000. Addi- tional engineering data for the CCBA process was needed before he could complete his report. -4- • i • COUNCIL MINUTES JULY 24, 1984 During discussion, consideration was given to working with the City of Owatonna in a joint venture to research the CCBA process. Also, the ques- tion was raised as to whether the CCBA program would be grant approved. The City Engineer was to check into this area. The City Administrator and City Engineer were directed to contact City of- ficials in Owatonna and continue the investigation of the CCBA wastewater treatment process. ib) CONSIDERATION OF INTEREST RATE ON 1984 BOND ISSUE (DEFERRED MAY 22, 1984) Finance Director Merrill reported that for the past several years the City had charged a one percent interest rate over the actual bond issue rate. The one percent higher rate was based upon the delinquent history. During discussion the Finance Director was directed to prepare a report on the number of delinquent accounts over the past few years. Alderman Mikulecky moved to defer this item to the next Council meeting for the necessary data from the Finance Director. Motion seconded by Ald- erman Carls and approved unanimously. (c) CONSIDERATION OF CIVIC ARENA LEASE )GREEMENT FOR LOUISE MANDRELL CONCERT (REQUESTED BY ALDERMAN PAT MIKULECKY) Alderman Mikulecky commented on two items contained in the Mandrell lease agreement. He felt the co- sponsor of the concert was getting free rent at the Civic Arena. Also, it was his opinion that the dollar amount of City staff time should be considered before the profits were divided. Alderman Carls moved that in the future any contracts or lease arrangements to be made with performers for the Civic Arena be approved by the City Coun- cil before entered into. The motion was seconded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Mikulecky that for the Louise Mandrell con- cert before the profits are split 75/25% with private party, that the fa- cility rent for the Civic Arena and the amount of City staff time incurred be deducted from the total before the split was made. Alderman Carls sec- onded the motion, and it passed unanimously. (d) DISCUSSION OF USE OF CITY VEHICLE (REQUESTED BY ALDERMAN PAT MIKULECKY) Mayor Stearns stated that the issue for discussion was personnel data, and the Private Data Practices Act made it illegal to review this matter at a meeting. The issue would be reviewed at a later time. (e) CONSIDERATION OF ESTABLISHING CITY POLICIES (DEFERRED JULY 10, 1984) -5- COUNCIL MINUTES JULY 24, 1984 City Administrator Plotz reviewed the proposed City policies: 1. TRAVEL EXPENSES Mr. Plotz commented on the addition made to the policy. Following discussion, Alderman Mlinar moved to approve the travel expenses policy. Motion seconded by Alderman Carls and approved unanimously. 2. OUT OF STATE CONFERENCES OR SEMINARS After discussion, the motion was made by Alderman Torgerson to approve and adopt the policy. Alderman Mlinar seconded the motion, and it car- ried unanimously. (f) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PLOWMAN OFF- STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS (DEFERRED JULY 10, 1984) After disr,ission, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the-plans and specifications and to call for bids on August 13, 1984 at 2:00 P.M. Motion unanimously passed. The motion was made by Alderman Carls to waive reading and adopt Resolu- tion No. 7775. Alderman Mlinar seconded the motion, and it unanimously carried. (g) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR WIGEN OFF- STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS (DEFERRED JULY 10, 1984) Following discussion, Alderman Torgerson moved to approve plans and spe- cifica ons and call for bids on August 13, 1984 at 2:00 P.M. and to waive rending and adopt Resolution No. 7776. The motion was seconded by Alder- man Mi!ulecky and passed unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS No one was present to request an extension of the payment period. Upon motion by Alderman Carls, seconded by Alderman Torgerson, it was moved to authorize discontinuation of service on July 30, 1984 except where other arrangements had been made. Motion unanimously approved. (b) CONSIDERATION OF 1985 PUBLIC WORKS PROJECTS City Engineer Priebe presented a list of proposed 1985 public works projects. After discussion, the motion was made by Alderman Carls, seconded by Alder- man Mlinar, to approve and order the Engineer's report on improvements as stated and to waive reading and adopt Resolution No. 7806. Motion carried unanimously. 6 0 0 • COUNCIL MINUTES JULY 24, 1984 (c) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENTS BY: 1. GRACE B. KUESTER 2. IRMA MEECE It was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the deferred special assessments and file them with the County Auditor. Motion unanimously approved. (d) CONSIDERATION OF RENEWAL OF EMPLOYEE INSURANCE PROGRAM BY DWIGHT TANGE Insurance Consultant Dwight Tange reviewed the City's employee benefit coverage renewals to be effective August 1, 1984. He reported that there was no increase in cost for group life insurance. Following discussion, Alderman Carls moved to renew the group life insurance at the same rate as last year. Motion seconded by Alderman Mlinar and carried unanimously. It was reported by Mr. Tange that the previous carrier for group long -term disability insurance had discontinued coverage a year ago. Therefore, it was necessary to bid it out in 1983. Firemans Fund Insurance Company had offered to renew at the same rate as last year. After discussion, the motion was made by Alderman Carls to approve the same rate for long -term disability. The motion was seconded by Alderman Torgerson and passed unanimously. Blue Cross /Blue Shield had proposed a five percent rate increase for group health insurance. However, through negotiation Mr. Tange was able to ob- tain renewal at the same rate as last year. He also recommended that the City Council consider adding Physicians Aware to the current program for a premium credit of $4,636.32 in the coming year. Following discussion, Alderman Torgerson moved to approve the group health insurance at the same rate and to direct staff to investigate "physicians aware" program. Mo- tion seconded by Alderman Mlinar and approved unanimously. It was moved by Alderman Carls to direct the City staff to work with Mr. Tange on the specifics of "physicians aware" program. Alderman Mlinar seconded the motion, and it unanimously carried. Mr. Tange stated that Canada Life had increased their rate for group den- tal insurance 30 percent. After negotiation, the revised rate was 25 per- _ cent increase. After discussion, it was moved by Alderman Mlinar, seconded by Alderman Carls, to approve the negotiated 25 percent increase for den- tal insurance. Motion passed unanimously. (e) CONSIDERATION OF REINSTATING ELM ROOT GRAFT PROGRAM City Forester Mark Schnobrich reported on the root graft barrier place- ments used to control Dutch elm disease. He stated this program had saved many trees in the past, and it was the recommendation of the Tree Board that the City Council allocate funds in the amount of $750 for placement of root graft barriers on both public and private property. -7- COUNCIL MINUTES JULY 24, 1984 Following discussion, Alderman Torgerson moved to place the elm root graft program in the 1985 budget. Alderman Carls seconded the motion, and it carried unanimously. (f) CONSIDERATION OF FUNGICIDE INJECTION OF BOULEVARD ELMS BY CITY WITH RECOMMENDATION OF TREE BOARD In 1980 the City injected 31 selected elm trees along Main Street, and 94 percent of the trees injected are still standing. The duration of the chemical injection was for a three year period; therefore, the Tree Board recommended the Council to allocate funds for injection of these elms. A cost share program would cost the City approximately $2,700, including City parks and City Hall, and business /residents approximately $2,000. After discussion, Alderman Torgerson moved to approve a 50/50 split of injection cost with adjacent property owners and City cost for parks and City Hall, for a total City cost of up to $2,700. Motion seconded by Ald- erman Mikulecky and unanimously approved. (g) CONSIDERATION OF PROPOSED TREE REMOVAL ALONG HIGHWAY 15 SOUTH BY LEGION PARK BY D.O.T. The City Forester stated that the expansion of Highway 15 South would re- sult in removal of 23 hackberry trees currently on the boulevard by Legion Fork.. The estimated value of the trees was $37,000. It was the recommen- dation of the Tree Board that the City Council petition the Minnesota De- part_ient of Transportation to not remove the 23 hackberry trees because of t'le esthetic loss to the City. City Engineer Priebe commented it was a safety factor to widen the curve by Legion Park. It was his recommendation to adopt a Resolution request- ing the proposed tree removal on Highway 15 South be replaced as part of the renovation project, listing specific sizes of trees for replacement. Alderman Mlinar moved that the City Engineer prepare an appropriate Resolu- tion (Resolution No. 7824) to be submitted to the Minnesota Department of Transportation. Alderman Torgerson seconded the motion, and it passed unanimously. (h) CONSIDERATION OF SENIOR CITIZEN REFUSE RATE Finance Director Kenneth Merrill reported that the present reduced trash and refuse rate for senior citizens was $1.50 per month, or $4.50 per quarter. He inquired if the Council wished to make any changes in the rate. Following discussion, the motion was made by Alderman Carls to direct the City Administrator to prepare a report which explained what criteria to -8 0 COUNCIL MINUTES JULY 24, 1984 r� use in determining the minimum rate. Alderman Mlinar seconded the motion, and it unanimouslv carried. (i) CONSIDERATION OF FUNDING OF STORM SEWER EXTENSION (PROJECT 84 -02, PART II) It was reported that the Council approved storm sewer project on Glen Street (Project 84 -02) would cost an estimated $5,000. The Finance Direc- tor recommended financing the project with funds from the 1984 special assessment bond fund inasmuch as it was a change order of Project 84 -02. After discussion, Alderman Torgerson moved to approve the funding of the storm sewer extension. Motion seconded by Alderman Mlinar and adopted unanimously. (j) CONSIDERATION OF COPY MACHINE REPLACEMENT Finance Director Merrill requested approval to replace the present off set press and 3107 Xerox copy machine with two new Xerox copy machines under a lease purchase arrangement. Following discussion, it was moved by Alderman Torgerson, seconded by Alderman Mlinar, to approve the replacement of the two copy machines. and it passed unanimously. (k) CONSIDERATION OF PAYING AGENT CHANGE FOR 1981 CITY OF HUTCHINSON BONDS Northern Trust Co. of 'Chicago, Illinois has been the paying agent for the 1981 bond issue. They have requested First National Bank of Chicago to become the paying agent for this issue. The change of paying agent would need Council approval. The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son, to approve the change of agent and waive reading and adopt Resolu- tion No. 7807. Motion unanimously approved. (1) CONSIDERATION OF CITY ELECTION: 1. CITY HALL OPEN ADDITIONAL HOURS FOR SPECIAL ELECTION Finance Director Merrill reported that changes in the State law re- quired City offices to be open for absentee ballots on the Saturday before a primary and general election from 1 -3 P.M. and Monday from 5 -7 P.M. He questioned whether the Council wanted City Hall open ad- ditional hours for the City special election. After discussion, Alderman Carls moved that based on the recommendation, City Hall be open additional hours for the City special election. Mo- tion seconded by Alderman and carried unanimously. m4z COUNCIL MINUTES JULY 24, 1984 2. SPECIAL MEETING DATE FOR CANVASSING ELECTION RETURNS Alderman Carls moved to set a special Council meeting to canvass the election returns on August 7, 1984 at 9:00 P.M. Motion seconded by Alderman Torgerson and unanimously adopted. 3. PURCHASE OF ELECTION VOTING MACHINES Finance Director Merrill recommended that the City reserve $5500 from the 1984 budget to purchase additional voting machines in 1985. The Council concurred with the recommendation. (m) ('01 "'TDEPATIONOF REQUEST FOR VACATION OF EASEMENT SUBMITTED BY CITY FOR L,TDARY EXPANSION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson to approve the vacation of easement and to waive first reading of Ordinance No. 16/84 ar': -,et second reading for August 14, 1984. Alderman Mlinar seconded the motion, and it passed unanimously. -- (n) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MARVIN WILLHITE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Marvin Willhite submitted a request for a conditional use permit to allow moving an existing house onto property located on High Street. It was the recommendation of the Planning Commission to approve the request. After discussion, Alderman Mikulecky moved to approve and waive reading and adopt Resolution No. 7808. Motion seconded by Alderman Torgerson and unanimously carried. CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE N0. 464, SECTION 8.03 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Ordinance No. 464, Section 8.03, R -2 Multiple Family Residence District, was amended by adding under Conditional Permitted Uses the wording "Li- censed boarding houses for the elderly." Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Carls, to approve the amendment and waive first reading of Ordi- nance No. 17/84 and set the second reading for August 14, 1984. Motion approved unanimously. (p) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 9 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was the recommendation of the Planning Commission to amend Zoning Ordi- nance No. 464, Section 9, regarding front and sideyard setback requirements -10- • • • 0 COUNCIL MINUTES JULY 24, 1984 for multi -story buildings to provide better access between buildings for emergency vehicles and to improve the aesthetic look of apartment com- plexes. After discussion, Alderman Torgerson moved to approve the amendment and to waive first reading of Ordinance No. 18/84 and set the second reading for August 14, 1984. The motion was seconded by Alderman Mikulecky and car- ried unanimously. (q) CONSIDERATION OF PRELIMINARY AND FINAL PLAT FOR WALLER'S SECOND ADDITION AS SUBMITTED BY ROBERT LUHMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Robert Lohman submitted his preliminary and final plat for Waller's Second Addition. It was the recommendation of the Planning Commission to grant it approval. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, -toapprove the plat and waive reading and adopt Reso- lution No. 7809. Motion unanimously approved. (r) CONSIDERATION OF FINAL PLAT FOR CLOUSE ADDITION WITH FAVORABLE RECOMMENDA- TION OF PLANNING COMMISSION The Planning Commission recommended approval of the final plat for Clouse Addition. After discussion, it was moved by Alderman Torgerson to approve and waive reading and adopt Resolution No. 7810. Alderman Mikulecky seconded the motion, and it passed unanimously. (s) CONSIDERATION OF SKETCH PLAN SUBMITTED TO COUNTY BY DENNIS KAHL (PETERSON ESTATES) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe presented a map of the proposed sketch plan and ex- pressed his objection to it. He stated that in 1982 the preliminary plat for Peterson's Estates was approved by the City, with four restrictions placed on it. One of the restrictions pertained to extending a proposed street in lot 2 to the west lot line for a future connection to County Road No. 25 south of Century Avenue, rather than a cul de sac. Also, there was to be no future subdivisions for either lot prior to annexation into the City. Realtor Frank Fay reported he attended the County public hearing on the proposed property development. Both the Planning Commission and County found it favorable. The County had on file a cul de sac for the plat but did not indicate any future road going through. He pointed out it could be 15 or 20 years before a road was built, and in the meantime the develop- ment would be tied up. -11- COUNCIL MINUTES JULY 24, 1984 Following lengthy discussion, Alderman Torgerson made the motion that based on the favorable recommendation of the Planning Commission, to recommend approval of the sketch plan to the County. Motion seconded by Alderman Mikulecky and carried, with Alderman Mlinar voting nay. (t) CONSIDERATION OF PROPOSED ANNEXATION SUBMITTED BY BETHKE /MCDONALD WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Loretta McDonald and Larry Bethke requested annexation of 6.8 acres into the City of Hutchinson. The property will be developed in 1985. After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to proceed with the annexation and waive reading and adopt Resolution No. 7811. Motion approved unanimously. (u) CONSIDERATION OF REQUEST FOR APPROVAL OF FLAG POLE ON CITY RIGHT -OF -WAY FOR LIBRARY SQUARE EAST City Engineer Priebe presented a map showing the location of the flag pole at Library Square East. Following discussion, it was moved by Alderman Carls to approve the flag pole. Alderman Mlinar seconded the motion, and it unanimously passed. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz stated that he, Ken Merrill and Jim Schaefer would be meeting with the bond consultant to obtain legal opinions prior to the public hearing. They would also be meeting with the finance con- sultant, Bill Fahey. (b) COMMUNICATIONS FROM DIRECTOR OF City Engineer Priebe commented that for agenda item 9 -n the Council ap- proval was needed for conveyance of property by meets and bounds. It was his recommendation to adopt a Resolution to this effect. Alderman Torgerson moved to approve conveyance of property and to waive reading and adopt Resolution No. 7827. Motion seconded by Alderman Mlinar and it carried unanimously. It was requested by the City Engineer to hold public hearings for assess- ment rolls No. 197 (Project No. 84 -04), No. 198 (Project No. 84 -05) and No. 199 (Project No. 84 -07) on August 14, 1984 at 8:00 P.M. -12- 0 0 ! 0 COUNCIL MINUTES JULY 24, 1984 After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to hold public hearings on Assessment Rolls No. 197, No. 198 and No. 199 on August 14, 1984 at 8:00 P.M. and to waive readings and adopt Resolutions No. 7818 - No. 7823. Motion unanimously approved. Engineer Priebe reported that Hutch Agri -Tech had dug up a cess pool on lot 8, block 4, south half City. The manufacturing plant now occupying the property needed a proper sewage system, and the approximate cost to run a service line to the property would be $8,000. He requested Council authorization to install said line. Alderman Mlinar moved to authorize the City contractor doing underground service to do the installation of the service line and for the City En- gineer to prepare the necessary change order. The motion was seconded by Alderman Torgerson and adopted unanimously. Alderman Mikulecky made the motion to authorize the plans and specifica- tions for the service line. Motion seconded by Alderman Carls and unani- mously passed. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky made reference to the City Charter and commented on budget procedures. (d) COMMUNICATIONS FROM FINANCE DIRECTOR Finance Director Kenneth Merrill reported the law required the City to submit an @A&r on federal revenue sharing to the federal government by the end of August. The Charles Bailly Company had estimated the P+it! CLwl.,i+ cost would not exceed $700. a...f.�7� Alderman Mlinar moved to approve an edit by the Charles Bailly Company. .Motion seconded by Alderman Carls and carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Carls, the claims and authorize payment unanimously passed. 12. ADJOURNMENT seconded by Alderman Mlinar, to approve from the appropriate funds. The motion There being no further business, the meeting adjourned at 12:35 A.M. -13- > I .)n ner e7 041c Nc. tbU, -U39i: :pp! vz7 Expires : -. :e: 1533 =c =� C -404 Period in which — 2 permits issued 119 g4 REVISED - PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH V.S. DEPARTMENT COMMERCE eL'9 ElV OF THE C CENSUS (P!E ase correct any errors in name or address) REPORT OF BUILDING OR ZONING - PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION Oi035 00 41 9 9999 085 8 51 CENSUS USE ONLY _ - - 26 _ 0 2730 HOVER PITTMAN BLDG OFF_ - - CITY HALL 37 WASHINGTON AVE VEST. Has the geographic coverage of this permit HUTCHIh'SOR NN --' '- 55350 system changed during this period? (� No C Yes - Explain in comments `- If no permits were issued during this - period, enter (X) in box and return MAtL THIS Bureau of the Census I lease read iheinstrucn ohs beforr form 1201 Eest Tenth Street COPY TO Jeffersonville, Ind. 47132 completing form. For further help, call collect (3011763-7244. : Section I NEW RESIDENTIAL HOUSE- PRIVATELY OWNED ' _ PUBLICLY OWNED Number." Valuation of - -- KEEPING BUILDINGS AND Item Number, "Valuation of MOBILE IOM ES. - ' Ne- vildings Housing - construction guildin s Housing consuuttian g units (Omit cents) units (Omit cents) - (a1 (b) It: (d) (e) (fl (g) One - family houses, detached y 101 6 6 425.951 One- family houses ataached, each unit _ separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two - family buildings 103 Three and four - family buildinkC. -; -' 104 Five -or -more family buildings 105 - TOTAL (Sum of 101 - 105)-__ ' . _ -_ 109 6 6 425,951 Nubile homes 112 11 11 - - - - - -- PRIVATELY OWNED _ PUBLICLY OWNED _ _ Section n - NEW RESIDENTIAL NON- Number _ ._ Valuation or Number - Valuation of HOUSEKEEPING :._ _ . " . RO BUILDINGS Buildings Rooms construction (Omit cents) construction (Omit ce,ta) Buildings Rooms (a) • 115) (c) ." .__... - (d) (e) (f) (g) _- Hotels, motels, and tourist cabins•_ intended for transient accommodations 213 Other nonhousekeeping� shelter- ._ _ - 214 Section 111 - NEW NONRESID- ENTIAL PRIVATELY OWNED PUBLICLY OWNED._ Number' - - Valuation of Number I Valuation of BUILDINGS - - '- Item _ - •.- No- construction (Omn cents) construction (Omit cents) Buildings Housin g units Building oOn units Amusement and recreational buildings 318 - ' _.7�'� - Churches and other religious buildings 319 _ -' °` : �' ` =' "` r -- Industrial buildings 320 1 Parking garages (open to general public) 321 177- - --- - Service stations and repair larages 322 _;- Hospitals and other institutional buildings 323 Office, bank, and professional buildings 324 1 Public works and utilities buildings 1325 `. -= " -- _ Schools and other educational buildin s 326 1 •= -= I " - ' _ __ ___ Stores and other mercantile buildings 327 1 1 " 1— 10.506 si ore a Ibldg.1 Other nonresidential buildings 1328 1 6 1 - 1 6,554 - Structures other than buildings 329 1 1 17 nnn c i mmi l! i Seciion'IV - ADDITIONS AND r •:a ALTERATIONS ,- __ _ ". c c Anincrease in the number of housing m , units (in the housing units column, _ c enter only the number of additional u units) _. 433 W = No change in the number of I housing units 434 31 62,872 z N — e ° A decrease in the number of housing - - m units (in the housing units column, o= enter only the number of decreased = r units) 435 - - - Residential and carports garages (attached and detached) 436 4 30,062 ' All other buildings and structures =' ' `' 437 tg_; ,t, -46,65? PLEASE VDNTINUE ON REVERSE aloe �T\'• F v 2 PLEASE VDNTINUE ON REVERSE aloe �T\'• F v h• :1 Section V — CCN 'ERSIONS _re- 1- ELY NED _ F. 9U^LY OMNED \rall2 of Item hu?�Le , Valuation of No. Buildings mil re ^ra: eu!r dmas Hc_sing ins '� ^� e"5/ ru"It", Lnits (a) (b) I (d) fel Ifi ` _ (g) Nonresidential and nonhousekee in buildings to housekeeping build ngs 1540 I_ Housekeeping buildings to nonresidential _ I _ and nonhousekeeping buildings 5411 Section VI - DEMOLITIONS AND � RAZING OF BUILDINGS One - family buildings attached and detached 645 Two - family buildings 646 1 ( Three- and four-'amity buildings 647 Five -or -more family buildings 648 All other buildings and structures Section YII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF SSOD,DDO OR MORE Please provide in the space below, additional information for each individual permit valued at 5500,0D0 or _-core - entered in sections I thrdugh V. llemW Ov.neisbip Valuation of Number oftl Number Sec. Description Name and address of ov:ner or builder Mark (X) construction housing (I- Of one 10mii cents) units uildmgs 1 —V tat (b) fcl (d) (e) (fl (g) Kind of building - --- --- --------- -- ---- ❑Private -------------------- Siteaddress ----------------- - - - - -- rPublic S Kind of building - - -- _ 0 Private --d .- -. ----- ------ Site -ad-dress: ________________ ___ _ _ __ �Publie _... Kind of building - --- -- _- ___________ -- ❑Private Site address _____ ______ ______ _ _ _ _ __ Imo' Public • Kind of building --- --- ------ ---- --- Private --------------- - -- Siteaddress - ----- --- --- - - - - -- ❑Public Kind of building -- -- _______ ____ ______ it Private Public Kind of building - - - Private ______ ____ __________ Site address _ __________________ _ _ __ Ej Public Kind of building �Private -- ------- ----- ------ Sitt address -. ----------- - ---`-- -- - - -- o — .Public. Kind of building —. Private Sire address __ -- ! Public Kind of building _ __________ ____ _____ __ __ uPrivate __________________ __ Site adtlmss __-- .---- --------- - - - - -- Public Comments - - - - Nacre of person to contact regarding this report Telephone Arta co0e ;4` 4 612 Numbs .> 597= 51 lcj Eversion 2 :.. - Homer. Pittman Title - :, i :' s :. j`s BniI a ino Official roar. r -.o. O -rc -cu 0 BURNS MANOR MUNICIPAL NURSING HOME Minutes - June 1984 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, June 21, 1984, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members present. David Jensen Financial Advisor, was absent. A motion was made by Eldred Miller and seconded by Larry Graf to accept the minutes as mailed. Motion carried. BILLS: A motion was made by Eldred Miller and seconded by Keith Duehn to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. FINANCIAL REPORT: Financial report was given by Mavis Geier. OLD BUSINESS: C.P.R. Classes will be held in July when the arrangements are completed. The classes will be free. A motion was made by Esther Kuehl and seconded by Gloria Dansereau, that Tom Hinde be responsible for the monthly electri- cal charge for his air conditioner. Motion carried. NEW ROSINESS: The joint meeting of the Hospital and Burns Manor boards will be Tuesday, August 21, 1984 at 7:00 p.m. in the large conference room at the hospital. Health Insurance for the employees was again discussed and tabled. The maintenance staff have passed the tests to advance one grade in the licensure for boiler operation. Action for increase in salaries was tabled. A motion was made by Larry Graf and seconded by Eldred Miller to renew insurance policies at current levels of coverage. Motion carried. A motion was made by Larry Graf and seconded by Mike Carls to accept the quote of North Star Casualty Services, Inc., of $3,362.00 (Umbrella Excess, Liability and Professional General Liability coverages effective 07 -01- 1984). Motion carried. Minutes June, 1984 Page 2 Esther Kuehl reported on the June 13, 1984, Noon meeting of the Elderly Services Task Force. The projected Long Term Bed needs for Minn. Health Systems Agency Six are: Projected Bed needs for McLeod Co. 433 Present Licensed Beds 339 Projected Shortage 94 This does not include the Board & Care lodging that will be opening soon. The sub - committee which is to formulate Goal & Objectives met but has no report at this time. Floy, ! Lehne of the auditing firm of Charles Bailly & Co. will attend the July 26, 1984 meeting. He will review the 1983 audit. Maltreatment of Vulnerable Adults, and the reporting process was discussed. There being nor further business, a motion was made by Keith Duehn and seconded by Larry Graf to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Thrusday July 26, 1984 at 12:00 noon, in the Annex sun porch at Burns Manor Municipal Nursing Home. Respectfully submitted: Ma is J. 54er, Secretary ATTEST: Ah 1W 0 Leslie B. Linder, President • • MINUTES Parks S Recreation Board May 30, 1984 Members Present: Roy Johnsen, Lyle Block, Rollie Jensen, Pat Mikulecky and Kathy McGraw. Also present were Bruce Ericson, Mary Haugen, Donn Hoffmann and Karen McKay. Guests Present in the audience were Mike Carls, Vince Ross, Darwin Mathews, Bonnie Baumetz, John Korngiebel, Jim Waldron and Cathy Nevanen. The Minutes The minutes dated May 2, 1984 were approved by a motion made by Rollie Jensen, and seconded by Lyle Block. The board unanimously agreed. Presentation of Resolution of Appreciation Resolutions of Appreciation were presented to the volunteers who assisted with teaching Figure Skating in the 1983 -84 season. Recreation Facility Proposal A blue print of the proposed field house /swimming pool facility was shown to the board and the guests present. In the field house there would be room for two full size basketball courts, four 30' X 60' volleyball courts or two tennis courts. There would also be a lobby, offices, restrooms and locker rooms, it would be approximately 27,000 square feet. Pat Mikulecky felt there were two options for the possible referendum in August. first would be to have the field house and swimming pool as one question. The second would be two questions, since there is a definite need for a field house. After di- -ssion it was felt thatthe figure of $500,000 should appear on the bond issue. lace Ross commented that for the $500,000 amount there was a lot of facility :)eing constructed. Kathy McGraw told the board that many organizations don't meet during the summer months and that support may not be as available. Bruce told the board that as soon as a date was set, support would be asked for. Lyle Block made a motion that the Park b Recreation Board recommend to the Mayor and City Council that they initiate a referendum in August. The referendum would be combining the field house and pool issue and not to exceed $500,000. Kathy McGraw seconded the motion and the board agreed unanimously. Opening Date for 1984 -85 Ice Season at Civic Arena October 22 is the typical opening day for the ice at the Civic Arena. Last year the Youth Hockey Association approached the board about starting one week sooner because of a power skating school. After discussion, Lyle Block made a motion to authorize the Civic Arena to open for the ice season on October 15, 1984. Pat Mikulecky seconded the motion and the board unanimously agreed. Minutes Parks 6 Recreation Board May 30, 1984 Page two "After Hours" Use of Ballfields Bruce told the board that there has been a request to use the Tartan Park Softball field from 12:30 a.m. to 2 :30 a.m. The board agreed that Tartan Park could be used at those hours until there were complaints on the noise level or lights. The next alternative would be to use Roberts Park. Grand Opening For The Exercise Trail The scheduled opening date for the exercise trail at Roberts Park is June 18 or 19. The two A.A.L. Groups will get together for the Grand Opening. Miscellaneous Bruce told the bard that there will be a concert at the Civic Arena this summer, Thursday, August 2nd and Louise Mandrell will be performing. There will be seat- ing for 2,200 people and the stage will be facing the bleachers. Sales at the concession stand are picking up with more leagues beginning. There is a large variety for sale, Red Baron Pizza and several sandwiches. The lights at the High School Tennis courts have been seen on at 3:00 a.m., the timers will need to be checked again. The next P,s 6 Recreation Board meeting will be Wednesday, June 20 at 5:30 p.m. Adjournment The meeting was adjourned at 8:40 p.m. by a motion made by Roy Johnsen, Rollie Jensen seconded the motion and the board unanimously agreed. klm 0 0 MINUTES Parks 6 Recreation Board 10 May 2, 1984 Members Present: Roy Johnsen, Rollie Jensen, Ward Haugen, Lyle Block, Pat Mikulecky and Kathy McGraw. Also present were Bruce Ericson, Mary Haugen and Karen McKay. The Minutes The minutes dated May 2, 1984 were approved by a motion made by Lyle Block and seconded by Rollie Jensen. The board unanimously agreed. 1984 LAWCON /LCMR Preliminary Grant Application Preliminary grand applications have been filled out for two projects, the first would be to improve the existing baseball field at Tartan Park. It would include fencing around the field. The other grant was filed anticipating the new facility at the arena and would include surfacing the parking lot between buildings and fencing around the possible swimming pool. The grant would be for 75% funding. The results are expected sometime in July /August. The Bass Pond is continuing to get fill from street projects. There is money available in 1984 to widen the river for a nice fishing bank. The D.N.R. suggested that Hutchin- son has a good chance of getting the money since fishing is so dangerous at the dam. 1984 Summer Program The brochure with the summer registration information was published in the Hutchinson Leader on May 1st. In the future the Leader will sell advertising and make a separate flier /brochure in the paper. Bruce told the board that the Parks b Recreation office will be getting about two or three hundred extra copies for distribution. Relocation of Huckv Rinks If the deve:opment takes place at Tartan Park with the Baseball field, the south hockey rink would ?gave to be moved. A possibility would be to move it to North Jaycee Park. The Hockey Association would like to see it moved to the arena site, but there is no warming hol,�e or lights there now. A portable house that is at Roberts Park could be a possibill y. Bruce told the board he would get costs on lighting and boards, port- able and permanent. Lighting at the Elementary School Tennis Courts A lighting representative checked the lights at the tennis court at the Elementary School and the candle power was 15 in the center and at the edges, 30 is the rec- ommended candle power for tennis. Bruce got a price of $5,500 for four courts to be lite. It would provide four times the light that is there now. There is a possibility that an A.A.L. group might be interested in helping to install and finance part of the project. The lighting representative recommended that the lights that are currently there be removed. 1984 Park Construction and-Equipment Bruce told the board that the Park crew will be rebuilding and using some of the playground equipment currently out of use. The first Dutch Elm lumber shelter has been constructed at Connecticut Park. New counters are in at the concession stand at Roberts Park and the scoreboard operation area has been enlarged. A window has been added along with electricity in the shelter on Kouba Point. The carpet is being ripped out of the arena for the new flooring. The heating system has been ordered. The jogging trail will be constructed as soon as good weather is here. Arbor Day is Saturday also registration at the arena and All Star Wrestling will be in the evening at the arena. Minutes Parks 6 Recreation Board May 2, 1984 Page two ildings Received from Brown Photo There are three buildings sitting by Tartan Park they are from Brown Photo /Payco. The original idea was from the Chamber of Commerce to use them for tourist information centers. They are 8' X 10' and built solidly. The chamber office decided that they are not interested in buildings and they could be used for something in the Parks. Miscellaneous The Fire Department wants to put up a holder for banners in Fireman's Park. Also a volleyball net. Lyle Block requests more volleyball nets and poles be put up in more parks. Maybe a couple at West River Park. Adjournment The meeting was adjourned at 6:40 p.m. by a motion made by Lyle Block, and seconded by Rollie Jensen. The board unanimously agreed. klm RESOLUTION NO. 7828 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE 0 The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Nalclear $ 7,533.0 Chemicals for [,paste Treat- Sewer Yes Nalco Chemical Co. ment Rock Drill 2,400.00 Street Work Street Yes Borchert - Ingersoll The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Transmission Repair 1,638.34 Street Yes Interstate Diesel Date Approved: August 14, 1984 Motion made by: Seconded by: Resolution submitted for Council action by: —J V Fund. 0 RESOLUTION NO. 7829 Ll TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY" COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 14th day of August, 1984. ATTEST: Gary D. Plotz City Clerk Michael A. Carls Vice -Mayor //—o—, 0 0 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. • Hutchinson, Minnesota 55350 „�A.567897�i Telephone: (612) 587 -2168 .� EQUAL HOUSING a $� OPPORTUNITY August 7, 1884 B'Lr. Gary Plotz, City Adn—inistrator 37 Washington Ave. Hutchinson, i-IN 55350 Dear Gary: The intent of this letter is to inform you that on August 31, 1984 the te-r. of Commissioner A!ildred Nelson on the I� Board will expire, Commissioner Nelson has agreed to be reappointed to another five year term, and the other members of the Board moved to recommend her riappointinent at the July 18, 1984 meeting. Therefore, 1 would line to request that the City Council address this issue at their next regular meeting. Thank you for your time and effort in this matter. Sincerely, � X0"X, Carol Haukos Executive Director Zr $25.00 i RETAIL "ON SALE" 0 Mate of frlinneSota, McLeod ____-- _Cif_-- ..._- ,pjr,_ HutchinsM COi7XTY OF.....-- •-- -eod - -- ... - - -- To the ............ City Council....... of the ........... CitY ...................... Of.Hutchinson.................. .... . . .. . .. ......... . .. ..........State of Minnesota: - --------- .. -- ._._......__..._... hereby applies`for a license for the firm - -- 17th da o Auguste_- _----- -- --- --__ - - - -• 18 84 , to sell from the. -- - -- - - - - -- - -- -- y f - - - -- At Retail Only, Non- Into- icating Malt Liquors, as the same are defined by law, for consumption "Oh.. those certain premises in described as follows, McLeod County Fairgrounds Beer Garden and Grandstand Area at which place said applicant - -----operate - ...the business of and to that end represent---.. and state ._ -as follows: That said applicant .---_--_-------- --- . ---- .--- _ ........... ..--- - - -zwi en........ of the United States; of good moral oharaatar and repute; and ha ............ attained the age of 21 years; that ...... ... ... ...... ............................_ ._.............proprietor._.._. of the establishment for which the license will be issued if this application is granted. That no manu.,'zeturer of such non- intozieahng malt liquors has any ownership, in whole or in part, In said business c; said applicant--or any interest therein; That said jlicant...-- .ma7ce......th.is application pursuant and subject to all the laws of the State of ArZnncsota and _;u ordinances and regulatimu of said ...- --- ....-- .---- ..-- --- - - - - -- — - - applicable the „.i,o, which are hereby made a part hereof, and hereby agree ...... to observe and obey the same; -- -- ... _ ........ - ...... .._.._..... ........ _ (H.n r+�. vtLc� nocl�.ata if • ^•. of loll 77-'-::� L L Each applicant further states that he is not now the holder of, nor fias lie r utiq q for, nor does he intend to make application for a Federal Retail Dcalsr's Special fa. stamp for the sale of inforioating liquor. August 3, 1884 [�i� //� i q AfP -fc'l .dam dppucant_ i P. O. dddress --- 1 0 fz-kate of ni- bilic5otap Cr,Tjnj!j of __.......McLeod L A _...__City... Hutchinson of ...... I . . ..... .4pplication No. Application for License to Sell Cigarettes at Retail The undersigned resident..._. of the ........ -- .. ......... Ci. t y . . . .. ...... ..... . __ of ._.Yut.c-hin.s.on . ............... ....... in the county of._....____ McLeod ....... ...... --... --sota, HEREBY ALIKE .... IPPLIC.4- ............... State of Minn, TIOX FOR LICENSE to be issued to... . ... ..... 7 to sell rigarettes and cifardic papers and it-rappers at retail at.. ........... .... . .. . ....... .. ... ............. . . ... .. . ..... ..................... in the....._...... --..... city ............. . ... .....Hutchinson ....................................................... in said county and state for the term of ....... .... .. ....... ........... be inning with the- ...... lat... --- d4my of ............. January .... . ... - .. ...... ... 19 ...... subject to the laws of the State of Minnesota and. the ordinances and regulations of soul ............. ._..............o City f ------- - - - Hutchinson - - - - - -- . ..... . pertaining hereto, and herewith deposit $ ln_Rayment of the fee therefor. Dated, ......... ............. .......... A .. . ........................................................... ............ . .......... C%j Q1 C i t 9 11 i Parkdale Four, Suite 300 5353 Gamble Drive Al inneapolis, Minnesota 55416 I Telephone (612) 546 -0.104 9 Charles Bailly & Company Certified Public Accountants August 8, 1984 Mr. Gary D. Plotz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 AUGI I RECEIVED �N BY.�-- ------ I; Offices in Minnesota, Montana, North Dakota and South Dakota Associates in principal cities of United States, Canada, Mexico, Europe and Asia I Dear Gary: In response to your request and in conjunction with the proposed Industrial Revenue Bond issue for Ag Systems, Inc. I have reviewed the following data received directly from Ag Systems, Inc.: Financial Statements and Audit Report of Ag Systems, Inc. as of June 30, 1983 and 1982 Financial Statements and Audit Report of Ag Systems, Inc. as of June 30, 1982 and 1981 IAn analysis and comments on my review follows. i Income Statements A review of the last three years (FY 6- 30 -81, 182 and '83) shows a downward trend in net income with a loss for the year ended i June 30, 1983. The effect of the loss year on cash with the add - I back for depreciation shows no actual loss of cash. To put this in perspective, comparisons were made with i industry financial data. The industry source used was "Robert Morris Associates - Annual Statement Studies" through March 31, 1983 under the Standard Industry Classification (SIC) code for manufacturers of farm machinery and equipment. The comparisons were made for the sales volume range which included the Company's sales volume which is the largest number of entities (74) for the different volume categories presented. It should be noted that the earnings trend for this industry from 1979 to 1983 has been downward with earnings as a percentage of sales going from a positive 5.2% in 1979 to a negative (loss) .6% in 1983. Earnings (net income) of the Company as a percentage of sales compared with the industry average earnings as a percentage of sales each year indicate the following: 7"- Q, Mr. Gary D. Plotz Page Two August 8, 1984 Year Ended 6 -30 -83 6 -30 -82 6 -30 -81 Balance Sheets Significantly Below Industry Below Industry Above Industry Industry statistics are presented for major categories of assets, liabilities and equity as a percentage of total assets for each asset category, and as a percentage of total liabilities and equity for each category of liability and equity. Comparison of the three years of Company data with industry data showed the following: Assets gash Receivables Inventories Fixed Assets - Net Lial.)ilities and Net Worth Short -Term Debt Long -Term Debt Net Worth Lower Than Industry Lower Than Industry Higher Than Industry Lower Than Industry Higher Than Industry Lower Than Industry Equal or Higher Than Industry The effect of these comparisons can be better analyzed by reviewing financial statement ratios which would help evaluate both management performance and the ability to handle additional debt. The industry source cited above has (16) ratios which were applied in the Company /Industry comparison. A brief description of each type of ratio is given below. I Liquidity Ratios Liquidity ratios measure the adequacy of current assets to meet current obligations as they come due. They are as follows: Current Ratio Quick Ratio Sales /Receivables Cost of Sales /Inventory Sales /working Capital >' I i f i 1 0 0 Mr. Gary D. Plotz Page Three August 8, 1984 The Company's ratios for the above compare equally or favorably with industry with the exception of the quick ratio which is cash and receivables divided by current liabilities. This ratio represents the degree to which the Company's current liabilities are covered by the most liquid current j assets. The Company ratio is .3 to .4 for the three years vs. the industry average ratio of .6 to .8; however, the Company is still within the range of the industry and specifically within the industry range for its volume in 1983. Coverage Ratios These ratios measure the ability of the Company to � service debt, i.e., make interest and principal payments an are as follows: j Earnings Before Interest and Taxes (EBIT) Divided by Annual Interest Expense Cash Flow to Current Maturities on Long -Term Debt, i.e., ! Net Income Plus Depreciation Divided by the Current Portion (Due in One Year) of of Long -Term Debt Because of the Company's earnings trend these ratios a,. significantly lower than industry for 1982 and 1983. ter_ rating Ratios Operating ratios help evaluate the performance of Company management including the effective employment of assets. I These ratios are: % Profits Before Taxes /Tangible Net Worth % Profits Before Taxes /Total Assets Sales /Net Fixed Assets Sales /Total Assets Again, the downward earnings trend for 1982 and 1983 result in significant variance by the Company with the industry for the first two ratios. The last two ratios which measure the employment of assets result in favorable Company performance compared with industry, especially in the use of plant and equipment. Mr. Gary D. Plotz Page Four August 8, 1984 Leverage Ratios These ratios measure the vulnerability of the business to a downturn and are: Net Fixed Assets /Tangible Net Worth Debt/Worth The first ratio for the Company is lower than industry which indicates a smaller investment in fixed assets in relation to net worth and a better cushion for creditors in case of liquidation. The debt /worth ratio for the Company is significantly lower than industry. A low ratio indicates greater financial cafety. Thus (through 1983), the Company's leverage rat;.os are favorable to increasing its debt capacity. Use of Current and Projected Data No historical data after June 30, 1983 and no formal projected or prospective financial statements were presented for analysis. It is.our understanding, current year June 30, 1984 audited statements or a preliminary draft will be available by August 31, 1984. In lieu of this, I have inquired concerning June 30, 1 °84 cicrrent year operations and as suggested by the Company controller, used the preliminary current -year operating results as a projection for the following year. These amounts were then adjusted with the assumption that the Company acquire building and equipment of $600,000 and issue an industrial revenue bond for a like amount with monthly payments over a ten -year period at 128 interest per annum. The results of the projected data show significant improvements in operating ratios and no detriments in leverage ratios (for example, debt /worth increased from 1.3 to 1.6 vs. industry of 2.1). Conclusions Based on the data received through June 30, 1983 and in spite of the downward trend in earnings, the Company has a favorable net worth at book value and is in sound financial position. The Company has very little long -term financing and has financed equipment additions out of current earnings and �i i I i I I Mr. Gary D. Plotz Page Five August 8, 1984 current debt or with relatively short -term payment terms. This causes the low cash position and higher amounts of current financing vs. industry amounts. Since an Industrial Revenue Bond issue (with payback as assumed above) will require the generation of $102,300 each year (it could require more, depending on the interest and other terms of issue), interest and principal must be generated through earnings. Thus, it is essential to know what current earnings are (June 30, 1984) and a reasonable projection of future earnings in order to service the debt. Management should be required to show that the issue is feasible by presenting current -year results and a projection demonstrating the feasibility of the project. This should include some representation from outside sources (objective market data, for example) since industry historical earnings (and Company) have not had a positive trend. In addition, cost estimates for utilization of the funds should be reviewed to determine that the costs are appropriate and reasonable for the project. Finally, depending on the results of the projections and your judgment as to their reliability, you may want to consider requiring personal guarantees of the principal owners. furti. -r. CLR:pfg Enc. Please call or write if you have questions or wish to discuss this Sincerely, CHARLES BAILLY & COMPANY I is i i MANUFACTURERS - FARM MACHINERY & EQUIPMENT 109 SIC# 3523 corns AS SIC. aUs 1Yea OR - athouano rnm = amm'on a y See Pages I lhrov g 12 for Explanation of Ratios and Data Current Data Comparative Historical Dap 74(6/3D9/3D/82) 61(10/1/823/31/83) - anon& 913004 tno/e& 4410131- sna/e: 3nin9 3 /31180 V31/81 2n1n2 3nln &1HM vlomm L6501'1M 6&loaMM ALL ASSET SIZE ALL ALL ALL ALL ALL 31 74 23 7 135 NUMBER OF STATEMENTS 143 152 164 138 135 % % % % % ASSETS % % % % % 8.3 4.8 6.9 5.9 Cash 6 E4uivalenu 5.8 5.9 4's 59 5 -9 19.8 20.4 19.7 20.7 Accu. 6 Notes Sec. - Tradelnst) 22.0 20.9 22.9 22.6 20.7 40.6 44.2 38.4 '- 42.0 Inventory 41.7 - 45.0 44.5 427 42.0 3.6 2.9 2.1 2.9 All Other Currant 2.3 1.3 1.9 2.9 2.9 72.6 72.2 67.0 71.5 Total Current 71.9 73.1 74.2 74.3 71.5 20.5 _ 20.8 21.5 20.9 Fixed Assets (net) 20.9 20.8 19.2 19.0 20.9 1 .7 S .7 Intangibles (rat) 1.5 .7 1.1 .7 7 6.2 62 11.0 7.0 All Other NomCur e l 67 5.4 5.4 6.D 7.0 100.0 IOD.0 100.0 100.0 Total /00.0 100.0 100.0 100 -0 100.0 LIABILITIES 12.0 20.9 11.7 17.1 Notes PayableShort Term 127 15.5 17.5 14.6 17.1 3.6 2.6 1.9 2.8 Co. MeoVT /D 2A 2.2 3.2 2.5 I -8 11.3 10.9 7.5 10.2 ACCts, 6 Notes Payable -Trade 13.2 134 12.8 132 102 6.1 4.9 8.5 5.9 Accrued Expenses 6.3 5 -7 5.9 6.0 5.9 2.6 3.1 2.7 3.2 All Other Current 4.8 34 4.1 4.0 3.2 35.8 42.5 32.3 39.2 Total Current 39.1 41.1 43.6 402 392 15.8 16.8 12.3 16.1 Long Term Debt 15.6 15.6 14.5 13.8 - 16.1 5.7 2.6 9.1 4.4 All Other Non- Current 1.5 1.3 2.9 - 2.6 4.4 41.7 IRA 46.3 40.3 Net Worth 43.7 42.0 39.0 43.4 40.3 100.0 100.0 100.0 100.0 Total Liabilities 6 Net Worth 100.0 100.0 100.0 100.0 100.0 INCOME DATA 100.0- 100.0 100.0 _ 10DA Net Sales 100.0 100.0 100.0 100.0 1000 65.7 71.7 73.1 7D.8 - Cost Of Sates 71.7 73.6 72.7 70.5 70.8 34.3 28 -3 26.9 29.2 Gross Profit 28 -3 26.4 27.3 29.5 29.2 33.7 - 25.3 23.3 - 26.7 Operating Expenses 214 20.1 22.0 242 26.7 .6 3.0 - 3.6 2.5 Operating Profit 6.9 5.2 5.3 54 2.5 2.1 3.3 2.8 .- 3.1 All Other Expenses(na0 1.7 1.6 2.9 32 3.1 -1.5 - -.3 .8 -.6 Profit Before Taxes 5.2 4.7 2.4 2.2 -.8 RATIOS 3.5 2.9 3.0 29 2.9 2.6 2.4 21 2.9 - 24 1.6 - 2.1 1.6 Current 1.9 - 1.6 1.7 - 1.9 1.8 t.5 - 1.2 1.5 14 1.4 1.4 1.3 1.4 14 1.5 1.1 1.0 1.1 IA 1.0 1.0 13 1.1 .8 - .6 .8 - .6 Quick .7 .6 .7 .8 .8 .4 .3 .5 ' .4 .5 .4 4 4 4 23 15.8 27 13.6 35 10.4 28 13.2 29 12.5 25 14.5 28 13.9 29 12.5 28 13.2 38 9.6 41 9.0 53 6.9 - 42 8.7 SalesRiaceivables 42 8.6 41 9.0 43 8.4 4S 8.1 42 8.7 56 6.5 64 5.7 74 4.9 65 5.6 64 5.7 55 6.6 63 5.8 61 6.0 65 5.6 74 4.9 85 4.3 _ BS 4.3 85 4.3 89 4.1 91 4.0 91 4.0 79 4.6 85 43 136 2.7 145 2.5 130 2.8 - 140 - 2.6 Cost of Sal.onventory 122 3.0 122 3.0 126 2.9 130 2.8 140 2.6 192 1.9 228 1.6 215 1.7 203 1.8 159 2.3 174 2.1 192 1.9 192 1.9 203 1.8 3.2- 3.5 2.7 3.2 3.6 3.9 3.6 3.0 3.2 5.7 5.4 - 4.5 4.9 Sales/Working Capital 5.0 6.1 6.1 5.3 4.9 8.8 10.8 6.2 8.9 9.2 - 9,6 10.8 9.4 3.9 4.1 2.1 - 3.0 2.2 5.5 6.0 3.9 3.6 2.2 123) -8 (65) 1.3 (21) 1.2 1120) 1.2 EBIT /lawast (117) 2.5 (135) 2.7 1150) 1.7 (1271 1.8 (1201 1.2 -.2 .4 .0 .1 1.3 1.6 .8 1.0 .1 3.8 43 3.0 3.9 10.6 10.4 6.1 6.6 3.9 116) 1.4 (52) 17 (171 2.2 (91) 1.7 Cash Flow /Cur. Mat L? /D 192) 2.8 11031 3.7 (120) 3.0 (94) 27 191) 17 .2 -. t .2 -.1 1.1 2.0 .4 1.0 -.1 .2 .2 .3 .2 - .3 .3 .3 1 2 .4 .5 .4 .5 Fixed/Worth .4 .5 ,5 .4 .6 1.3 1.1 .7 1 -1 .9 .9 .9 .8 1A .4 .9 .6 .8 ,7 .8 .8 .7 .6 1.6 2.1 1.3 11 Debt/Worth 1.5 1.5 1.7 14 1.8 5.5 3.8 2.0 3.3 2.6 2.8 3.7 2.6 3.3 22.7 19.5 21.3 19.5 % Profit Before Taxes/Tangible 34.1 41.2 26.5 24.0 19.5 1301 .1 1711 5.1 1.5 (13 1) 2.7 Net Worth 1138) 17.6 (148) 22.8 (159) 10.5 (135) 12.9 (131) 2.7 -42.0 -18.1 -10.7 -18 -9 8.5 10.7 -4.0 1.1 -18.9 11.3 6.9 8.5 7.5 % Profit Before Taxes/Total 15.3 16.6 10.6 10.2 7.5 -.5 1.1 1.2 .8 Assets 6.3 8.5 3.7 5.0 .8 -79 -6.6 -6.0 -6.7 1.9 3.3 -1.7 .2 -6.7 22.1 12.1 10.0 13.2 15 -5 13.7 15.4 17.3 13.2 _ 12.8 7.8 6.9 8.1 Sales /Net Fixed Assets 8.6 9.0 9.6 9.4 8 -1 7.7 49 6.1 5.5 5.7 6.0 6.5 5.4 5.5 2.7 2.1 1.6 2.1 2.2 2.1 2.1 2.2 2.1 1.8 1.5 1.4 1.5 Sales/Total Assets 1.7 1.8 1.7 17 1.5 1.1 1 1.3 1.4 1.3 1.2 - 1.1 1.2 1.2 1.8 1.3 1.1 1.1 1.1 1.1 1.3 12;i 2.6 (69) 24 (201 2.2 (124) 2.4 1 % Depr., Dep. AmortlSales (125) 1.8 (1421 1.8 (150) 1.9 11291 1.9 (124) 2.4 3 9 4D 3.1 3.7 1 2.7 2.5 2.6 2.7 3.7 .1 .2 .2 .4 .3 .4 .2 .2 111 1.2 1261 .6 146) 7 % Lease 6 Rental Exp /Sales 155) .9 157) .9 (72) .9 153) .6 146) .7 2 11.5 1.7 1.6 1.7 1.6 1.6 17 5.6 1.6 2.0 1.7 14 1.3 1.8 2.0 2. 69 (31) 2.9 (44) 3.6 %ONiceri Comp /Sales (481 2.7 (53) 2.3 (52) 3.2 (45) 3.4 (441 3.6 _ 9.1 5.0 6.4 5.0 4.0 5.0 5.9 6.4 4313BM 408770M 681375M SIB874M 1652157M Net Sales Illy 1433530M 1734377M 2801531M 2025302M 1652157M 20197M 269093M 467451M 4442W 1201033M Total Assets Al 907673 936437M 1793755M 1195195M 1201033M corns AS SIC. aUs 1Yea OR - athouano rnm = amm'on a y See Pages I lhrov g 12 for Explanation of Ratios and Data �w I CERTIFICATION OF MINUTES RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BONDS Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on A„g,iGt 14 , 1984, at 7 :30 o'clock ?.M., at the Hutchinson City Hall. Attendance at Meeting: Documents attached: Minutes of said meeting (pages): RESOLUTION NO. 7830 RESOLUTION DETERMINING TO PROCEED WITH A PROJECT AND ITS FINANCING UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; REFERRING THE PROPOSAL TO THE MINNESOTA ENERGY AND ECONOMIC DEVELOPMENT AUTHORITY FOR APPROVAL; AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this 15th day of August , 1984. Signature Gary D. Plotz, City Administrator (SEAL) Name and Title 5 —&,� i The Mayor stated that this was the time and place fixed for a public hearing on the proposal that the City undertake and finance a Project on behalf of Ag Systems, Inc., a Minnesota corporation (the Borrower), pursuant to Minnesota Statutes, Chapter 474. The City Administrator presented an affidavit showing publication of the notice of public hearing at least once not less than 15 nor more than 30 days prior to the date fixed for the public hearing, in The Hutchinson Leader, the official newspaper of the City and a newspaper of general circulation throughout the City. The affidavit was examined, found to be satisfactory and ordered placed on file with the City Administrator. The Mayor then opened the meeting for the public hearing on the proposal to undertake and finance the Project on behalf of the Borrower. The purpose of the hearing was explained, the nature of the Project and of the proposed revenue bonds were discussed, the draft copy of the Application to the Minnesota Energy and Economic Development Authority with draft copies of all attachments and exhibits were available, and all persons present who desired to do so were afforded an opportunity to express their views with respect to the proposal to undertake and finance the Project, in response to which the following persons either appeared, were recognized and made statements, or filed written comments with the City' -2- v • t" Administrator prior to the date set for the hearing, summaries of which appear opposite their respective names: Name of Speaker Summary of Views After all persons who wished to do so had stated or filed Their views on the proposal, the Mayor declared the public hearing to be closed. -3- After some discussion, motion for the following Resolution was made by Member RESOLUTION DETERMINING TO PROCEED WITH A PROJECT AND ITS FINANCING UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; REFERRING THE PROPOSAL TO THE MINNESOTA ENERGY AND ECONOMIC DEVELOPMENT AUTHORITY FOR APPROVAL; AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: SECTION 1 Recitals and Findings 1.1. This Council has received a proposal from representatives of Ag Systems, Inc., a Minnesota corporation (the Borrower), that the City finance a portion or all of the cost of a proposed project under Minnesota Statutes, Chapter 474 (the Act), consisting of the construction of an addition to the existing facility of the Borrower located in Hutchinson Township on the south side of East Highway 7 approximately one mile east of the city limits of the City and to acquire and install items of equipment therein (such construction, acquisition and installation is hereinafter referred to as the Project). 1.2. At a public hearing, duly noti, 1984, in accordance with the Act, on and finance the Project, all parties hearing were given an opportunity to respect to the proposal to undertake Based on the public hearing and such red and held on the proposal to who appeared at express their v and finance the other facts and August 14 undertake the iews with Project. circumstances as this Council deems relevant, this Council hereby finds, determines and declares as follows: (a) The welfare of the State of Minnesota requires active promotion, attraction, encouragement and development of economically sound industry and commerce through governmental acts to prevent, so far as possible, emergence of blighted lands and areas of chronic unemployment, and the State of Minnesota has encouraged local government units to act to prevent such economic deterioration. (b) The Project would further the general purposes contemplated and described in Section 474.01 of the Act. -4- s � •.Y, 0 (c) The existence o base of the Municipality, the which the Project is located opportunities for employment surrounding area. f the Project would add to the tax County and School District in and would provide increased for residents of the city and (d) This Council has been advised by representatives of the Borrower, that conventional, commercial financing to pay the cost of the Project is available only on a limited basis and at such high costs of borrowing that the economic feasibility of operating the Project would be significantly reduced, but that with the aid of municipal borrowing, and its resulting lower borrowing cost, the Project is economically more feasible. (e) The City is authorized by the Act to issue its revenue bonds to finance capital projects consisting of properties used and useful in connection with a revenue producing enterprise, such as that of the Borrower, and the issuance of the bonds by the City would be a substantial inducement to the Borrower to construct the Project. SECTION 2 Determination to Proceed with the Project and its Financing 2.1. On the basis of the information given the City to date, it appears that it would be desirable for the City to issue its revenue bonds under the provisions of the Act to finance the Project in an aggregate principal amount not to exceed $600,000. 2.2.- It is hereby determined to proceed with the Project and its financing and this Council hereby declares its present intent to have the City issue its revenue bonds under the Act to finance the Project. Notwithstanding the foregoing, however, the adoption of this resolution shall not be deemed'to establish a legal obligation on the part of the City or its City Council to issue or to cause the issuance of such revenue bonds. All details of such revenue bond issue and the provisions for payment thereof shall be subject to final approval of the Project by the Minnesota Energy and Economic Development Authority and may be subject to such further conditions as the City may specify. The revenue bonds, if issued, shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City, except the Project, and each bond, when, as and if issued, shall recite in substance that the bond, including interest thereon, is payable solely from the revenues received from the Project and property pledged to the payment thereof, and shall not constitute a debt -5- of the City within the meaning of any constitutional or statutory limitation. 2.3. The Application to the Minnesota Energy and Economic Development Authority, with attachments, is hereby approved, and the Mayor and City Administrator are authorized to execute said documents in behalf of the City. 2.4. In accordance with Section 474.10, Subdivision 7a of the Act, the Mayor and City Administrator are hereby authorized and directed to cause the Application to be submitted to the Minnesota Energy and Economic Development Authority for approval of the Project. The Mayor, City Administrator, City Attorney and other officers, employees and agents of the City are hereby authorized and directed to provide the Minnesota Energy and Economic Development Authority with any preliminary information needed for this purpose. The City Attorney is authorized to initiate and assist in the preparation of documents as may be appropriate to the Project, if approved by the Minnesota Energy and Economic Development Authority. SECTION 3 General 3.1. -:f the bonds are issued and sold, the City will enter into a lease, sale or loan agreement or similar agreement satisfying the requirements of the Act (the Revenue Agreement) with the Borrower. The lease rentals, installment sale payments, loan payments or other amounts payable by the Borrower to the City under the Revenue Agreement shall be sufficient to pay the principal, interest and redemption premium, if any, on the bonds as and when the same shall become due and payable. 3.2. The Borrower has agreed and it is hereby determined that any and all direct and indirect costs incurred by the City in connection with the Project, whether or not the Project is carried to completion, and whether or not approved by the Minnesota Energy and Ecomonic Development Authority, and whether or not the City by resolution authorizes the issuance of the bonds, will be paid by the Borrower upon request. 3.3. The Mayor and City Administrator ar bonds are issued and sold, thereafter to provisions of Minnesota Statutes, Section • e directed, if the comply with the 474.01, Subdivision 8. 10 • Adopted this 14th day of August 1984. Attest: City Administrator (SEAL) Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted and was signed by the Mayor whose signature was attested by the City Administrator. -7- PUBLISHED Its THE HUTCHIA:54LEADER THURSDAY, JULY 26, 1984 riIC� C: C r ;Ci tL :I�:'S -yip T. C =' ==ER 474, AS -_ =— =D NOTICE IS hER-BY GI\� \' that the ClLv COanci_1 Of t_ ^o City Of CiLy), 7i ll ,T. °et On �� - ..utch- ==son August 14 _ 4 at 8:00 o'clock _ V. at the 1 City 37 cn ,,�On =- c e St, - n'3trn% Son, for �hc 1'- ''r_ -C�° Of COT?' =uCc'. na a DLblic = ar:_ng on a D:O ?OSal :at Ci �y 4cSL'a rO�'c uE _�J7 s, in Ode Or +.,Ore 52ries, lLn (fer mS "ri Lc�cl Cr.��nt JCL, =eSOta Sta �Ltes, the ,.;i- i al _n. r al - _ C•naDt cr 47G, gs LE.EnCed, in Or Gar to __ E_Dce the cost 0- c - pro ect. The Dr OP-S&C project Fill cCnsist of t_ ^-e Construct'_On by ylj $V StE�S, _T]C.. 2 =1^ eSOLa corpora Li On (the _5 2r� 02 an aDpro ii..ately 10,500 scruare foot- addition to its ex'sting office, sales and ;rianufacturing facility located in nutchinson To,wnshi_D on the south side of East Highway 7 aDDroyimFtely one Mile east Of the city limits of the City, and the aCguisl tiOn and = P_s:alla —om by the Dorro`�ar of it E.T.S Of eo'u i_� °Ent therein. The ,ia }_- �iZ?.m aocregate Dr inci Dal 0u71t Of t e Dr ODCsed bond issue is 7$600,000. T'i:e bones shall be limited obligations Of the City, and the bonds and interest thereon shall be payable solely from the revE -ue pledged to the Dav ,ant thereof, e?:ceDt that such bonds rav be secured by a mortcaae and other encu. :— ce on the Droject. No holder of any such bonds shall ever have the right to compel any exercise of the using Dower of the City to Day the bonds or the interest ti,c:ceon, nor to enforce Dayment against any property of the City e.+cept the project. A draft copy of the proposed `DDlication to the Minnesota E:ergy and Economic Development = .uthority for _ approval of the Project, together with draft copies of all attachments and exhibits thereto, is available for public insD2ction at the Office Of the City Administrator between the hours of 8:00 A.M. and 4:30 ?.N,., Monday through = rieay. All -persons interested may aDDear and be heard at the time and place set forth above, or may file written comments with the City Administrator prior to the date Of the hearing set forth above. Dated: July 25 1984. BY ORD =R OF THE CI 1' COUNCIL 3y /s/ Gary D. Dlotz _ City = d -ninistrator ' Im G SYSTEMS, INC. £DUIPMENr FOR rNE FERTILIZER INDUSTRY June 8, 1984 tA Mr. Eugene Reddmann County Administrator McLeod County Courthouse Glencoe, MN 55336 Dear Mr. Reddmann: P.0 BOX m6 HUTCHINSON, MINNESOTA 55350 Please be advised that it will be our sincere intention to add an additional 10,000 square feet of manufacturing space to our facility here.at Hutchinson. We have designed and developed several new nieces of equipment whereby it is imperative that we add this additional square footage *�- our factory. The total cost of the expansion based on quotations which we have in our files will amount to $501,700 which covers total building addition and new equipment. Based on our present projections, we will find it necessary to employ at the onset an additional 12 people, with the potential 20 additional people in a 9 month period. It is the nature of our business, primarily agriculturally related manufacturing, we would benefit through constructing this particular addition during the summer or early fall months inasmu�- - -ih as historically we are in a slow cycle during that period. I have discussed this project with Mr. John Bernhagen and he is aware we are endeavoring to accomplish this project. We are prepared to make commitments and certainly furnish any necessary documents which may be required to expedite this particular project. jib cc: Gary Plotz cq: Jim Schaefer cc: John Bernhagen r� cc: Roger Mumm cc: Craig Lenz 2 Sincerely, o ick 0 PUBLISHED IN THATCHINSON LEADER, HUTCHINSDN, 407ESOTA, ON THURSDAY, JULY 26TH2 1984. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3285 ASSESSMENT ROLL NO. 197 Project No. 84_04 Hutchinson, Minnesota July 24th, 1984 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the 14th day of August, 1984, in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of First Avenue N.E. from Hassan Street West to Alley by the construction of Sanitary Sewer Main, Sewer and Water Services and Appurtenances, The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any indiviciu;l assessment unless a written objection, signed by the affected .:caner, is filed with the City Clerk prior to the assessment hearing or pry• ted to the presiding officer at the hearing. U.; -'-r Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its dis-- .r,etion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $5,876.25. Gary D._Plot2, City Administrator Hutchinson, Minnesota J - �fi' RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 197 Resolution No. 7831 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of First Avenue N.E. from Hassan Street West to Alley by the construction of Sanitary Sewer Main, Sewer and Water Services and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the 1st day of January, 19_, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from , 19 , until the 31st day of December, 19 To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 19 ; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of August, 1984. City Clerk Vice Mayor PUBLISHED IN THOTCHINSON LEADER, HUTCHINSON, W ESOTA, ON THURSDAY, JULY 26TH, 1984. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION N0. 3286 ASSESSMENT ROLL NO. 198 Project No. 84 -05 Hutchinson, Minnesota July 24th, 1984 TO WHOM IT MAY CONCERN: 140TICE is hereby given, that the Council will meet at 8:00 P.M. on the 14th day of August, 1984, in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Franklin Street from Second Avenue S.W. to First Avenue S.W. by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wear Course, Curb and Gutter and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing cr presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of-age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $52,375.62. v Gary D. Plotz, City,Administrator Hutchinson, Minnesota RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 198 Resolution No. 7832 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Franklin Street from Second Avenue S. W. to First Avenue S. W. by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wear Course, Curb and Gutter and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the 1st day of January, 19 , and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the 'first installment shall be added interest on the entire assessment from , 19 , until the 31st day of December, 19 To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 19 ; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of August, 1984. City Clerk Vice Mayor PUBLISHED IN THE %TCHINSON LEADER, HUTCHINSON, *; :SOTA, ON TyURSDAY, JULY 26TH, 1984• NOTICE OF'HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3287 ASSESSMENT ROLL NO. 199 Project No. 84 -07 Hutchinson, Minnesota July 24th, 1984 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the 14th day of August, 1984, in the Council Chambers of City Fall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of School Road from Seventh Avenue to the North Line of the Plat by the construction of Sanitary Sewer, Watermain, Storm Sewer, Gravel Base and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $48,105.93. Gary D. Plotz, City 'Administrator Hutchinson, Minnesota RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 199 Resolution No. 7833 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of School Road from Seventh Avenue to the North Line of the Plat by the construction of Sanitary Sewer, Watermain, Storm Sewer, Gravel Base and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the 1st day of January, 19 , and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from , 19 , until the 31st day of December, 19_ To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to - the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 19 ; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of August, 1984. City Clerk Vice Mayor 10 19 0 0 M E M O R A N D U M DATE: _ August 9, 1984 — _ _ _ — TO: Mayor and City Council — --------------------------- — — — — FROM: Mark Schnobrich, City Forester -------------------------------- SUBJECT: Arboricultural Conference - September 19 -21, 1984 -------------------------- - - --- - -- The Minnesota Society of Arboriculture is having its annual conference September 19 -21 at the University of Minnesota Landscape Arboreum. The conference is a three day conference encompassing a variety of topics. Att:.- -dance at this conference is very informative and allows me an oppor- t,,-4= y to consult with many urban forest managers from around the state. I would like to request permission to attend Cost is $30, which includes all three days. in schools and conferences for the year 1984. /ms the three day conference. That amount is budgeted for .. -.. .� ., a �n:.a� •.a_ S•c.`em:..- 15, 2t 21, 1561 \! :rr.r:!• ;. Ltn ^.ranr Arboretum Cnan'mascn, xL n'�c -vU Spnn,,ed By: M,neesoU Sxiety of A ourieulture and Aneriran Fo,estry Asvaeialia, v. Seotember 15 1:00 p.m. 5:00 p.m. :00 Pm. hall P.M. .D:DD p.m. :. September 20 E:20 a.m. 6:30 a.m. £ :10 a.m. - 10:15 a.m. 15 - 10 :30 a.m. ID - 11:00 a.m. ll:OD - 12:05 noon 2:00 - 1 :30 p.m. =:30 - 2:00 p.m. 2:00 - 3:15 p.m. 3 :15 - 3:30 p.m. :+:30 - 4:45 p.m. +:IS - 5 :60 p.m_ 10 - 6:36 pia. A G E N D A K-: etun: Togs A- ooretum Tours A. elum Tours A.SA Rosinem Meebrig Pra-am Display Faso - Refreshments and snerks provided by %ISA - Sel-up noon through 2:00 p.m. - Conference inrormation table Registration /Coffee and 1Ro11s - Program Display Fair contim,es - CommeniaLexnibitors set -up time 'erence Ove -view - .Lm Rermemt, - Fre,idenl, \.5A Keic,e - Gary )loll, Director, Urban and Com,�mrity Forestry, AFA Wha -makes an Urban Forestry Program Work! - Financial resources Operatio:t. and Planning - Liformatiori and Technical resources A. Small Communities - Rick W'riscey, City Forester, New BriehtonRloondsview, 31N and Dave Holman, Parks, Reerestion and Forestrc Director, Aledison, SO Large Communities - Eric Faatiprg, - City Forester, Cedar Rapids, LA BREAK 10r, an U. ban Forest' - Anlhony V. Bouza, Chief of Pollee, City of t.lnneepolls • 6:3C - £:30 pan. D. near MSA AwarC P-cn:fillor. Rau v[ Woady Pee ^.tar io:r. - F'ru: �= Ire:.. D! ch'. - 1r. Harold pellet. 1'rL1. -.�_. C:.ivr. sits• of '._�...msola ill -curl � .-.. ._r: Fridev. Sc p:eabe 21 *!DD - E:31) a.m. £:30 - 9:15 a.m. Optional Film - 'PTtYenLng Gn= q'LCIiLr. I•. -s-. to 7reei - C.!.,cinnalds) Herdwoo &., Pmes and f-siries - Trees for a ✓.v.w Region Hardiness Pr -Hems - 7ree Selections - Old Standbys and Reee, i lnir[cuetiors - Join.: Presentation - Harold Pebett. U of Z hale Herma.•m, Professor, Depar;mant cC Horticulture and Foresty, North OakoU Stine University 9:15 - MOD a.m. BREAK 10:01 - 12A0 noon "Proning for the Bea3th of It' Ossentnuggen, Information, - 1: N.L. Fo-e9t Ezpe :ie:nent Station, L'SDA, Forest Service 72:00 - 1:15 p.m. i t 1 :15 - 2:15 p.m. 1 :15 - 2:30 p.m. 2:30 - 3:30 p_m. T1w Role of Our Universities in Uruan Forestry - Present and Future - Teaching - Re_smreh - Extension - Minnesota, Wisconsin. Korth Dakota, South Dakota, lows Lunch with Commercial Exhibitors - Outdoors - Brats and Bears "Promoting Urban Forestry' through Governmental Interference" or "Giving yow Urban Fo.cnry Program Legal Teeth" - Don WHleke, Partner, law Firm of Willeke and Daniels; Ctwirrnan, VionesoU State S1bde Tree Advisory Commlrtee Panel Discussion - U.S Forest Service and State Forenry Officials - What Asistence is Available Now and in the Future for Lirban Forestry! Moderator, Gary MOB - questions from audience BREAK Generating Community Sy'nport for Urban Forestry Programs - Gras Roou Support - Robert W. Hatch, President, Neighborhood Elm Action Task Force (NEAT), Almneepols - Twin Cities Tree T: cast - Kirk Browr, Executive Director., Twin Cities Trees Thar, - Political Support - Hubert H. Humplmey Ill. Minnesota Alto. -hey General - %"die SuPPorl - Karen Boras, News Reporter, WECO TV Media Event Social Hots cash Bar 0 Lm ch - AFA 7Dnory and a Look et L•: ban Fn•es'sy . Nationwide - Gary Moll Wildlife and Urban Forestry Carroll Henderson., NW ame die: v,sor. Minnesota Department of Natural Resources,. Section o: Wild -life, St. Paul, 3.innesou BREAK Afternoon Tours - ichoose one) Wildlife - Henderson - Trees A Hardiness - PlUett " Pruning - Ossenbruggen ._. August 3, 1984 M� AUG 1984 ECG- }rED N er „ C� City of Hutchinson City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Attn: Robert Stearns, Mayor and The City Council From: Hutchinson Downtown Retail Association & The Chamber of Commerce Re: Visitors Parking Permit We would like to make a request to the City Council to amend the parking regulation for the Municipal Off Street Parking Lots to allow the downtown business people the right to issue all day parking permits. It has come to our attention that on occasion, the downtown business people have special functions in their establishments that requires visitors to park more then 3 hours. When these people park in our municipal lots for more then 3 hours, they receive a parking ticket which is very dis- turbing to our visitors and detrimental to our businesses. We understand the reasoning behind the 3 hour parking limit and would not like to change that but, there are some businesses downtown whose customers require parking for more then 3 hours and feel that they are not being given equil parking privileges for their customers in the mi- ; : - :ial parking lots that they are being assessed for. Our ideas for a s ors parking permit would be: It would be made of bright colored, heavy paper and made to hang from the rearview mirror. 2. The pass would only be good for the day stamped on it. 3. They would be administered by the Chamber of Commerce office. 4. The pass would only b=_ good for off street municipal parking lots. 5. They could only be used by customers of downtown businesses and government agencies. 6. On the back of the pass would be a map of the downtown area showing municipal parking lots and business location. We are very fortunate and proud of our downtown parking program and do not intend to jeopardize that but, we feel that a parking permit would give all equal use of the municipal parking lots for their customers. We have asked to be on your agenda for the August 14, 1984 council meeting and are looking forward to discussing this matter with you. Thank you for your time in this matter. Sincerely yours, Richard L. McClure cc: Clarice Costo Chamber �Mormerce Gary Larson, %bwn own e ai ssoc. 6 -�& 'f e � �✓ (b)2)587.5151 J ; I 1 b' o �C�l�r� J�;�U7fH f !ASu!NIGiON AVENUE WEST HDF INSON,MINN55350 M E M O R A N D U M August 1, 1984 TO: Mayor and City Council FRDM: Cary D. Plotz, City Administrator SUBJECT: Minnesota Employee Right to Know Act (Hazardous Substances /Harmful Physical Agent) Minnesota law now requires compliance with the "Employee Right to Know Act of 1983." The League of Cities and Government Training Service is sponsoring a pro- gram that trains a designated employee. George Field is our Safety Direc- tor and would be the appropriate individual to attend. The seminar is $125 plus $300 for take home teaching materials, for a total cost of $425. Inasmuch as we are required to comply, I recommend it be fi- nanced from the contingency account. Attachment /ms — e, i R E G I S T R A T I O N F 0 R M EMPLOYEE RIGHT TO KNO':d WORKSHOPS Name George Field Ti tl e Fire Marshall. City Hutchinson PH #(612 ) 587 -5151 Address 37 Wash7ngton Avenue West Hutchi.ns_on MN 55350 c—i tyT T Please register me for the following: TOTAL AMOUNT E14CLOSED $ 425.00 (checks should be made pay-57e to Guvernment Training Service) Please bill me (must be accompanied by a Purchase Order /Voucher) -- add $2.00 billing charge to registration amount. We would like to receive our audio - visual program in the following format: Slide /cassette package Video tape (circle one: VHS, BETA, 3/4 ") Return this form to GTS, 202 Minnesota Building, 46 East 4th Street, St. Paul, Minnesota 55101 (612/222 -7409 or MN toll free 800/652- 9719). I can't attend any of these workshops, but would be interested in participating if one were scheduled in my area. / ! I would be interested in individual instruction at my city. Please contact me. GENERAL INFORMATION Fees $425 for first participant from a city (includes tuition, breaks, $300 worth of materials;- $125 for each additional representative from the same city. Special Discount for Members of the League of Minnesota Cities Insurance Trust: $420 for first participant $120 for each additional representative Other Options • Individual instruction for a single student on -site at your city is also available. Cost would be $655 ($650 LMCIT Members). Please indicate interest on registration form. • Purchase of additional sets of materials is advised for cities whose designees will be working in completely separate locations. Fees for course materials are not refund- able. Up to $100 tuition per person will be refunded for cancelled registrations. Registration Please register by mail using the attached registration form. Multiple registrations should be made by duplicating the form. Enrollment is limited to eleven persons at each location -- so register immediately to ensure your spot! So that materials can be mailed and pre- workshop assignments completed, registrations for all sessions MUST BE RECEIVED 2h WEEKS BEFORE THE SCHEDULED MEETING DATE! Specific information concerning locations will be included with your confirmation packet. Session times are B:OOam - 5:00pm. For Further Information: Carol Schoeneck Government Training Service 202 Minnesota Building 46 East Fourth Street St. Paul, Minnesota 55101 (612) 222 -7409 or Minnesota toll free (800) 652 -9719 IMPLEMENTING THE MINNESOTA "EMPLOYEE RIGHT TO KNOW ACT OF 1983" `MAIARDOUSi- TRAINING THE TRAINER WORKSHOPS 2 1.- / uG 40 July - August, 1984 in Six Minnesota Locations Sponsored by • Government Training Service NY League of Minnesota Cities Workshop Registration Deadline / / July 31, St. Paul July 12 / / August 1, St. Paul July 13 / / August 2, Mankato July 17 / / August 7, Brainerd July 19 / / August 9, Hoyt Lakes July 23 / / August 14, Detroit Lakes July 27 / / August 16, Willmar July 31 /X/ August 21, St. Paul August 1 My city is / (i not')(circle one) a member of the "LlIC Insurance Trust. TOTAL AMOUNT E14CLOSED $ 425.00 (checks should be made pay-57e to Guvernment Training Service) Please bill me (must be accompanied by a Purchase Order /Voucher) -- add $2.00 billing charge to registration amount. We would like to receive our audio - visual program in the following format: Slide /cassette package Video tape (circle one: VHS, BETA, 3/4 ") Return this form to GTS, 202 Minnesota Building, 46 East 4th Street, St. Paul, Minnesota 55101 (612/222 -7409 or MN toll free 800/652- 9719). I can't attend any of these workshops, but would be interested in participating if one were scheduled in my area. / ! I would be interested in individual instruction at my city. Please contact me. GENERAL INFORMATION Fees $425 for first participant from a city (includes tuition, breaks, $300 worth of materials;- $125 for each additional representative from the same city. Special Discount for Members of the League of Minnesota Cities Insurance Trust: $420 for first participant $120 for each additional representative Other Options • Individual instruction for a single student on -site at your city is also available. Cost would be $655 ($650 LMCIT Members). Please indicate interest on registration form. • Purchase of additional sets of materials is advised for cities whose designees will be working in completely separate locations. Fees for course materials are not refund- able. Up to $100 tuition per person will be refunded for cancelled registrations. Registration Please register by mail using the attached registration form. Multiple registrations should be made by duplicating the form. Enrollment is limited to eleven persons at each location -- so register immediately to ensure your spot! So that materials can be mailed and pre- workshop assignments completed, registrations for all sessions MUST BE RECEIVED 2h WEEKS BEFORE THE SCHEDULED MEETING DATE! Specific information concerning locations will be included with your confirmation packet. Session times are B:OOam - 5:00pm. For Further Information: Carol Schoeneck Government Training Service 202 Minnesota Building 46 East Fourth Street St. Paul, Minnesota 55101 (612) 222 -7409 or Minnesota toll free (800) 652 -9719 IMPLEMENTING THE MINNESOTA "EMPLOYEE RIGHT TO KNOW ACT OF 1983" `MAIARDOUSi- TRAINING THE TRAINER WORKSHOPS 2 1.- / uG 40 July - August, 1984 in Six Minnesota Locations Sponsored by • Government Training Service NY League of Minnesota Cities ^'innesota Employee Right to Know c requires Employers -- including /'1 cities -- to provide training d inrormation to employees who work with hazardous substances. If your city does not provide that train- ing and information, an employee may refuse to work. This series of Training the Trainer Jorkshcps is offered as a practical and cost - effective way to help your ci':y comply with the initial and on -going requirements of the Act. Developed by the Safety Department kBA Company, tha program will ply your designee(s) with materials and methods to help him or her 'get off on the right foot'. DATES /LOCATIONS July 31 _eacue of Minnesota Cities (LMC) Office, St. Paul August 1 LMC Office, St. Paul August 2 Mankato City Hall, Mankato August ' Brainerd City Hall, Brainerd just 9 Hoyt Lakes City Hall, Hoyt Lakes August 14 Detroit Lakes City Hall, Detroit Lakes August 16 Willmar City Hall, Willmar August 21 LMC Office, St. Paul If none of these dates /locations is possible, please indicate your interest: in a future session on the registr,it�on fur-in. Additional sessions, :aill he scheduled as needed. This workshop is designed to provide a working knowledge and understanding of applicable Standards and Rules and how they affect the workplace. Participants will learn how to: FACULTY David Volker, Safety Director Employee Benefit Administration Company (which administers the League of Minnesota Cities Insurance Trust) iEBA' Minneanolis, SPECIAL COURSE MATERIALS PACKAGE PROVIDED TO EACH PARTICIPANT 1. Complete "Training the Trainer" Course Outline 2. Instructor's Guide that includes: A. Program and Behavior Objectives B. Detailed Program Design and Content C. Instructor Preparation Guidelines D. MSDS Learning Exercises E. Audio - Visual Program Script F. MSDS Manufacturer Request Letter G. Container Labelling System H. Hazardous Substance /Harmful Physical Agent Inventory Forms I. MSDS Index Forms 3. Twenty Copies of a Detailed Employee Handbook that includes: A. Glossary of Terms B. Types of Hazards C. Hazard Classes for Hazardous Substances D. MSDS Section by Section Review E. Methods of Hazard Control F. Labels and Warnings 4. A Specially Designed Audio /Visual Program for Employee Training in Sound Cassette /Slide or Video Tape Format 5. Essential Reference Materials A. Minnesota's Employee Right to Know Law B. Minnesota OSHA's Employee Right to Know Standard C. Employee Right to Refuse to Work Rule D. Selected Reprints from "Occupational Diseases, A Guide to their Recognition" NIOSH E. "A Pocket Guide to Chemical Hazards" NIOSH - 70 pages. F. Selected Reprints from "Guidelines to Chemical Hazards" NIOSH • Inventory for Hazardous Substances/ Harmful Physical Agents and identify them in the city • Obtain, interpret and control manufacturer's Material Safety Data Sheets (MSDS) • Formulate, provide and record appropriate training for city employees • Establish a labelling system for Hazardous Substance containers in the city • Assure continued self evaluation for future compliance NOTE: These sessions are aimed at the individual on the city's staff ( who will be responsible for imple- mentation of the Act's requirements. J Selection of the right person is very important. The city's desig- nee should have a good basic under- standing of physical science and its terminology, the willingness / an,i ability to effectively instruct other employees, and the city's commitment to compliance with the Employee Right to Know Law. FACULTY David Volker, Safety Director Employee Benefit Administration Company (which administers the League of Minnesota Cities Insurance Trust) iEBA' Minneanolis, SPECIAL COURSE MATERIALS PACKAGE PROVIDED TO EACH PARTICIPANT 1. Complete "Training the Trainer" Course Outline 2. Instructor's Guide that includes: A. Program and Behavior Objectives B. Detailed Program Design and Content C. Instructor Preparation Guidelines D. MSDS Learning Exercises E. Audio - Visual Program Script F. MSDS Manufacturer Request Letter G. Container Labelling System H. Hazardous Substance /Harmful Physical Agent Inventory Forms I. MSDS Index Forms 3. Twenty Copies of a Detailed Employee Handbook that includes: A. Glossary of Terms B. Types of Hazards C. Hazard Classes for Hazardous Substances D. MSDS Section by Section Review E. Methods of Hazard Control F. Labels and Warnings 4. A Specially Designed Audio /Visual Program for Employee Training in Sound Cassette /Slide or Video Tape Format 5. Essential Reference Materials A. Minnesota's Employee Right to Know Law B. Minnesota OSHA's Employee Right to Know Standard C. Employee Right to Refuse to Work Rule D. Selected Reprints from "Occupational Diseases, A Guide to their Recognition" NIOSH E. "A Pocket Guide to Chemical Hazards" NIOSH - 70 pages. F. Selected Reprints from "Guidelines to Chemical Hazards" NIOSH 0 0 ORDINANCE NO. 16/84 AN ORDINANCE TO VACATE A PORTION OF HASSAN STREET BETWEEN FIRST AVENUE SOUTHEAST AND WASHINGTON AVENUE EAST THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate a portion of said street. SECTION 2. That certain street and public thoroughfare in the City of Hutchinson located and described as follows: That portion of Hassan Street between First Avenue Southeast and Washington Avenue East, abutting the area commonly known as Library Square, the tract between Blocks 7 and 8, South Half, City of Hutch- inson being located in the City of Hutchinson, be-'and the same is hereby vacated. SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers •s required by law. "I ed by the City Council this 14th day of August, 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 7 4 ORDINANCE NO. 17/84 AN ORDINANCE AMENDING ORDINANCE NO. 464 ZONING REGULATIONS OF THE CITY OF HUTCHINSON SECTION 8, SUBDIVISION SECTION 8.03 R -2 MULTIPLE FAMILY RESIDENCE DISTRICT THE CITY OF HUTCHINSON ORDAINS: SECTION 1. Subdivision Section 8.03 of Section 8, R -2 Multiple Family Residence District, is hereby amended to read as follows: The following' -uses are permitted, as regulated herein, without special application requirements or conditions attached: Single family detached dwellings Two family attached dwellings, duplexes, double bungalows Public or non - profit quasi- public libraries, museums and art exhibition centers All uses as Principle Permitted Uses in the R -1 District Licensed boarding houses for the elderly SECTION 2. This Ordinance shall take effect after its passage and publication. Adopted by the City Council this 14th day of August, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk t7-Jz- ORDINANCE NO. 18/84 AN ORDINANCE AMENDING ORDINANCE NO. 464 ZONING REGULATIONS OF THE CITY OF HUTCHINSON SECTION 9, TABULATION - DIMENSIONAL REQUIREMENTS FOR ZONING DISTRICTS THE CITY OF HUTCHINSON ORDAINS: SECTION 1. Section 9, Tabulation - Dimensional Requirements for Zoning Districts, is hereby amended to read as follows: Zone R -3, 2b. Minimum lot area per dwelling unit shall be 178OG 2,200 square feet. Zone R -3, 3a. Front yard setback of building line to street shall be 231 -+ }- €ee- edd }tiega }- €er- @ -2' -- a €- bx # }d }ag- ke }gke "ems -491 25' up to 2 stories, 30' up to 2 1/2 stories, 35' up to 3 stories and 40' over 3 stories. Zone R -3, 3b. Side yard setback of building line to lot line shall be: eeek- ssde -61 each side 10' up to 2 stories, 12' up to 2 1/2 stories. 14' up to 3 stories and 16' over 3 stories. SECTION 2. This Ordinance shall take effect after its passage and publication. Adopted by the City Council this 14th day of August, 1984. ert H. Stearns Mayor AT °i EST: Gary D. Plotz City Clerk 0 0 RESOLUTION NO. 7834 RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR STATE PRIMARY ELECTION AND STATE GENERAL ELECTION WHEREAS, Chapter 205, Section 205.03, Subd. 1, of the Laws of Minnesota, states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the time during which the polls shall remain open for the State Primary Election and State General Election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the State Primary Election of Tuesday, September 11, 1984 and the City Clerk shall give such notice of these election hours as is required by law. 2. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the State General Election of Tuesday, November 6, 1984, and the City Clerk shall give such notice of these election hours as is required by law. 3. That the following polling places shall be used during the 1984 State Primary Election and the State General Election: All Polling Places Will Be In the "New' Armory 4. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 14th day of August, 1984. Michael A. Ca Vice -Mayor ATTEST: Gary D. Plotz City Clerk 7- d l ELECTION JUDGES CITY OF HUTCHINSON PRECINCT 1 OLGA KERN VERNA ANDERSON JULIE FLAA EVA MAAS ROSINA JOHNSON HELEN 1. LICKFETT PRECINCT 2 EMMA LAKE MARGARET SORENSON DELAIA' ROLFE SEDONA MILLER PHYILI.IS WESELOH PRECINCT 3 DORIS DAGGETT PAT KUESTER DARLENE KNIGGE LA VERNE MILLER ROSETTA MILLER TESI ANTONY BARBARA SCOTT PRECINCT 4 JO GILHOUSEN NORMA SCHEPERS GERALDINE JOHNSON AUDREY MILLER ROSEMARY SANTLEMAN MARY ANN PRICE PRECINCT 5 MILDRED NELSON GRACE KOTTKE ROSE KADLEC MARY J. BRUMMOND IRMA KREIE REGISTRAION TABLE FERN FRANK NORMA TOTUSHEK 534 BLUFF 765 SPRUCE 886 OAK 332 HWY 7 E. 450 ROSE LANE 545 MAIN ST. NO. 115 FRANKLIN N. 94 CENTURY AVE. 844 SECOND AVE 714 SHADY RIDGE 1109 LEWIS AVE. 440 DALE 505 LARSON 674 HARRINGTON 505 LARSON ST. 366 SCHOOL ROAD 335 CHARLES 525 LARSON 621 FOURTH AVE SW. 305 PISHNEY LANE 558 JUERGENS RD. 616 2ND AV-E SW. 527 JUERGENS RD. 316 HASSEN 1028 JEFFERSON 325 JEFFERSON 716 HASSAN ST. 55 SHERWOOD CIRCLE 595 LYNN ROAD 515 LARSON 0 1 1 • RESOLUTION NO. 7752 RESOLUTION SETTING INTEREST RATE AND PAYMENT SCHEDULE FOR ASSESSMENT ROLLS NUMBERS 178, 179, 180, 181, 182, 183, 185, 186, 191, 192 AND 193 BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. THAT such adopted assessment rolls shall be payable in equal annual installments extending over a period of ten (10) years, the first of the install- ments to be payable on or before the 1st day of January, 1985, and shall bear interest at the rate of 9.4 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st, 1984, until the 31st day of December, 1985. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 2. The owner of any property so assessed may, at any time prior to cer- tification of the assessment to the County Auditor, pay the whole of the assess- ment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1984; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 3. The Clerk shall forthwith transmit a certified duplicate of this assess- ment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council this day of 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk g -2. 10 9 M E M O R A N D U M DATE: - August 10 1984 _ - - - - TO: Mayor and City Council - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - FROM: Ken Merrill, Finance Director - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SUBJECT: Delinquent Special Assessment and Ad Valorem Taxes - - - - Delinquency for the past three years is as follows: 1. Special Assessments (Amounts certified for collection in year specified) BOND 1981 1982 1983 ISSUE DOLLARS i DOLLARS % DOLLARS 1969 SS 954.60 5.0 - - 1969 316.92 5.8 - - 1970 1,083.62 4.0 - - 1971 322.03 7.7 142.86 4.0 - 1972 903.84 4.9 - - 1973 814.40 9.4 744.50 10.0 - 1975 397.31 2.8 41.11 .6 - 1976 3,964.48 7.9 2,449.85 4.0 - 1977 2,584.40 6.5 573.72 2.0 - 1978 1,282.11 2.6 1,277.90 3.0 3,072.00 2.0 1979 4,048.74 3.7 6,191.62 7.0 - 1980 3,835.78 5.0 5.0 1981 7,768.96 6.0 5,156.98 5.0 1981 Prkg. 15,056.05 21.0 1982 18,477.38 34.0 2. Ad valorem tax same period: ,9 1.2 We have assessed for 1984 projects $710,950 to this point. If the total amount was certified 1% of interest, it would be $7,110. Interest each year would decline because we are certifying 1 /10 of the principal each year; therefore, interest is computed on a lesser principal amount. 0 0 POLICE DEPARTMENT MEMORANDUM DATE August 7, 1984 TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Traffic Hazard I have met with the Safety Council and school officials about the problem of traffic on Grove Street. Everyone agrees that the problem is the result of drivers picking up elementary school children in the area where the buses are parked. Children dart from between the buses and are in danger. I propose that an ordinance be enacted which restricts Grove Street between 2nd Avenue S.W. and Washington Avenue W. to bus traffic only between the hours of 3:00 p.m. to 3:30 p.m. on school days. The school has told me that they will provide a movable barricade if we will provide a sign that says "Buses only 3 -3:30 p.m. - school days ". They have also hired a person to monitor that barricade and to help us enforce violations. The school will contact local residents as well as send out a mailing to parents to encourage that they pick up children in the loading zone on the east side of the school. cc: James Schaefer, City Attorney DMO:nb (f —1 9 0 M E M O R A N D U M DATE- - -July 17, 1984- - - _ - - 7p: Mayor and City Council - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - FROM: Kenneth B. Merrill, Finance Director -------------------------------- SUBJECT: 1985 Budget -------------------------- - - - - -- On Monday, July 16, the Council agreed to the following schedule for 1985 budget review: Monday, August 20 3:00 - 8:30 P.M. Thursday, August 23 3:00 - 8:30 P.M. Wednesday, August 29 6:00 P.M. (If necessary) FINAL REVIEW Monday, September 24 6:00 P.M. (Other dates if needed to be scheduled at September 24 meeting.) Tuesday, October 9 BUDGET ADOPTION Regular City Council Meeting • ! Goebel Fixture Company Quality Store Fixtures & Wood Products 528 Dale St. Hutchinson, Minnesota 55350 6121587 -2112 August 6, 1984 AUi1984 0 ,p xmc l'sie, SY Hutchinson City Council Hutchinson, MN. 55350 Dear Council Members: The purpose of this letter is to urge the Council to recommend that steps be taken to remedy a faulty storm sewer situation at Goebel Fixtures. At the time we built our 25,000 square foot were informed by Juul Contracting that the storm might not be deep enough to adequately drain our two 10" connections to the Lake Street storm as the circumstances. Since that time, our outside with water with any substantial rainfall. (This should not be confused with the new indoor docks winter.) addition in 1978 -79, we sewer in Lake Street premises. Juul installed )est as they could under loading dock fills up dock at Lake Street constructed this past The problem is normally not so bad insofar as damage to property as long as a truck is not sitting in the below -grade loading ramp. If a truck happens to be in the ramp during a downpoor, water can rise over the hood of the cab; since we frequently leave trucks parked in the ramp, this is likely to happen at any time. This past June, however, we had a torrential rain which totally filled up the ramp. The water then literally gushed up through our dock leveler board and flooded the entire back end of our building. Because of some quick- thinking and acting people we managed to "sandbag" the inrushing water to keep the flooding to a minimum. The net result was water in a fourth of our plant (up to 2" deep). Fortunately we had people in the building when the water first started coming in who got anything that could be damaged by water up off the floor. Since our main materials are wood, you can see our concern. The enclosed photos illustrate this point. We do not believe that there is anything we can do ourselves to eliminate this problem; the problem is with the storm sewer in Lake Street. It is our understanding that when the huge storm sewer project on the southwest corner of town was installed some 15 years ago, the existing Lake Street sewer was connected as is. This was done even though problems with water in a low area at the south end of Lake Street (across Roberts Road) already existed. The new storm sewer project did not solve the problem. When we built our 1979 addition we were blessed with the problems described previously. - 2 In talking with city officials and Juul Construction we also understood that it was always intended to correct the problem some- time. We feel that the time is now - before Lake Street and Roberts Road undergo resurfacing. What will it take to get this project off the back - burner? We would appreciate an answer as quickly as possible and will give the City any assistance necessary to get the project underway. Thank you. RJ G/ me Encl. Sincerely, GO F X UR OMPANY Richard J. Goebel Manufacturing Engineer • 0 zi =K of Hutchinson FIRST IN FULL SERVICE 308 SOUTH MAIN STREET HUTCHINSON MALL HUTCHINSON, MINNESOTA 55350 (612) 587 -0959 ell ry July 25, 1984. Mr. Gary Plotz, City Administrator, City Hall, Hutchinson, Mo. 55350. Re: New bank building project. Dear Gary: We have broken ground and have our building project under way after the ground breaking ceremony. In order to facilitate the traffic flow during construc- tion and after the new facility is completed, we would like to have the alley traffic pattern changed from a one way to a two way from Fourth Avenue to Third Avenue. Please advise us of the procedure necessary to make the change. Thank you for your consideration. Also thanks to you and Bob for attending our ground breaking ceremony. Sincerely, A. L. Cooper,d President. ALC:ag � r QU SM AND HUT HINS N TOO! ORDINANCE NO. 20/84 AN ORDINANCE AMENDING SECTION 710:00 OF THE 1974 ORDINANCE CODE 4;ZH THE CITY OF HUTCHINSON, ENTITLED ONE -WAY TRAFFIC d�c THE CITY COUNCIL OF HUTCHINSON, MINNESOTA DOES ORDAIN: SECTION 1. Section 710:00 of the 1974 Ordinance Code of the City of Hutchinson, entitled One -Way Traffic is hereby amended as follows: Subd. 3. All alleyways located between Main Street on the east, �C ranklin reet on the west, Second Avenue Northwest on the north, Feu��h Thir Avenue Southwest on the south are herby designated one -way north oimd. ECTION 2. This ordinance shall take effect and be enforced from and after its passage and publication: Adopted by the City Council this day of 1984. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 0 • 0 POLICE DEPARTMENT MEMORANDUM TO FROM SUBJECT DMO:nb Mayor and City Council Chief of Police Dean M. O'Borsky DATE July 24, 1984 I have read the attached applications and they meet all the requirements. I recommend approval. q- c q- d. I FEE: �o.Et'E City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police ' least _ days prior to the Gambling occasion I. �e•., -.:� �< -.�.�F AND I, Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending lgsk Signatures: Authorize Officer o Organization Designated' Gamblin Manager of organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: VY:` �Q- ( c =� h (last) (first) /- / (middle) Residence Address: SJS (� (:ci��t� - ki'-, 191', 5_ 3zi (street) (city) (state) (zip) 3 Date of Birth: // It 1/& 4. Place of Birth/ „mss • ,, l�l�t (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: (last) (first) 2. Residence Address: SSS �� ''A('; /JU?- (middle) 3-�- C (street) (city) (state) (zip) 3. Date of Birth: // 9 '�/ l 4. Place of Birth: (mo /day /year) (city /state)' q- � 5. Have you ever been convicted of any crime ogler than a traffic offense? Yes No If yes, explain 6. How long have you been a member of the organization? 7, ;_5 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used 2. Date or dates gambling devices will be used /C b`! - S�•C/4_y (date and /or day(s) 3. lours of the —day gambling des -i-ces will be used: of week) rrom / A.M. To -j'��; A.M P.M. 4. Maximum number of players a-ffV,,,f[.a_ �e �� • " 5. Will prizes be paid in money or merchandise? ;� A 6. Will refreshments be served during the time the gambling devices will be used? Yes No If so, will a charge be made for such refreshments? Yes NO D. Organization Information: 1. Address where regular meetings are held 21661 lze eN `_m.1`1 2. Day and time of meetings /1 koP / /i'axc •� C, �>, ��,/, . 3. the applicant organization organized under the laws of the State of Minnesota? Yes_ No Q. F.! -:r long has the organization been in existence? 10 6 qy-s Qa. I`. many members in the organization? ![r, Q 6 5. ?i • _t is the purpose of the organization ?(y�r�ac 6. uir` cers of the Organization: Name Address Title 7. Give names of officers or any other persons paid for services to the organization: Name Address Title 66 D. Organization Information: (Continued) B. In whose custody will organization records be kept? Name S_ (, CG `�� n Address 1160 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer /� -f' G and Policy No. S{1ij� `%3%� 10. Have you (Manager 8 Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a list of all active members of the organization. E The followipg information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding comps 3. Amount and duration of bond — ,�JJ 4. Application is hereby made for waiver of the bonding requirements. Yes No I decl.re that the information I have provided on this application is fr %ful, and I authorize the City of Hutchinson to investigate the i:::',rmation submitted. Also, I have received from the City of Hutch]: on a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the—contents thereof. Signature of�authorizeQ/o'Iflcer anon Date: Subscribed and sworn to. before me a o a y public on this .r day of 19 -00 Signature of Notary Pu .11 B. HAAS Commission expires on EVkn has T1,1Dnt Subscribed and sworn to before me a notary pdP. _ 19_ Signature of Notary Public Commission expires on WL- 9 J ct: 0 0 City of Hutchinson APPLICATION FOR BINGO LICENSE Approved by: Building Fire Z Application shall be submitted at least Police days prior to the bingo occasion AND I, VeAv" — I:ame of Authorized fficer -Name of Designated Bingo - F-neger Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the Drovisions of City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 for the license year ending 19g4 Signatures, Authorize Officer f Organization DesXgn`a`ued Binto Ya ager A. The following is to be completed by the duly authorized officer of the organization: , 1. True Name: [)o'AQ (last )' (first) middle 2. Residence Address: (i Fc�ti� ^�e 1%4464jlsa.) X? (street) (city state (zip code) 3. Date of Birth: Place of Birth �✓.v��:., , )iir (mo. ) (day ear) city &state 5. Have you ever been convicted of any crime other than a traffic offense? Yes NO If yes, explain _ B. The following is to be completed by the designated bingo manager of organization: r 1. True Name: / 21– ZrneS (last) �7 (first) middle 2. Residence Address: �Ph. ljkk1)NSo0, MA✓ sS ,315 street (city)� state zip code) 3. Date of Birth: Q �/y l/G 4. Place of Birth: )-S 3w • e (Mo., day & year) Icity & sta e 5. Have you ever been convicted of any crime other than a traffic offense? Yes NO - \ If yes, explain 6. How long have you been a member of the organization? 7. Attach a copy of the official resolution or official action designating you bingo manager. qJ CIL' C. Came Information: 1. Place where bingo games will be played 2. Date or dates bingo will be played- .,,j- /L -kq �:nC�� (date and /or day(s of e ek) 3. Hours of the day bingo will played: From A.N , to P.M. P.N. 4. Maximum number of players 5. Will prizes be paid in money or merchandise? nh n e 6. Will refreshments be served during the time the ga_es are being cor,ducted?Yes c No _ If so, will a charge be made for such refreshments? Yes _ NO D. Organization Information: 1. Address where regular meetings are held 2. Day and time of meetings u 3. Is the applicant organization organized under the laws of the state of Minnesota? Yes )( No 4. How long has the organization been in existence? Q p 4a. How many members in the organization? /& (9 (f 5. What is the purpose of the organization? ",,,., 6. Officers of the Organization: 7. Give names of officers or any other persons paid for services to the organization: Name Address • 0 Title D. Organization Inforr „ation: (Con ti rued) 8. In whose custody' will organization records be kept? � Name �C�?,,., <�;�;� Address �C. � w .� ' -_ -- -- 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players whil participating in the bingo game, or while on the licensed premises, please state the Name of Insurer- and Policy No. 6MP 1236G of .7-u.aeg 10. 'lave you (,tanager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation of bingo games? 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the bingo manager in favor of the organization: 1. flame of bonding_ company �. � �� 0n 2. Address of bonding companyQr - q3a3 NC- 3. Amount and duration of bond r25 lrod l �gioS 4. Application is hereby made for waiver of the bonding requirements. Fes No I declare that the information I have provided on this application is truthful, and I 'authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance N0, 655 relating to bingo, and I will familiarize mys If with the contents thereof. Signature of authondzed officer of organization Date: public on this �___ Subscribed and sworn to, before me a notary Day of Signature of Notar, Commission expires on Subscribed and sworn to before me a notary Day of 19_- Signature of Notary Public Commission expires on 8. WAS a Op COUNTY pp Al, *plr” June 2 's97 POLICE DEPARTMENT MEMORANDUM TO Mayor and Council FROM Dean M. O'Borsky SUBJECT DATE8-1 -84 The CRCC has applied for a set -up license which would allow patrons to constmie liquor which the consumer brings onto the premises. This, of course, will allow persons to cons=e alcohol on Sunday. There seems to be some question as to the legality of this request. The City Attorney has researched this question and I am advised that he finds such a request within the state statutes. Further, Hutchinson City Ordinance #800 provides for such a license by adoption of the State Law. The State of Minnesota issues the license. All that is required is council approval. From the police point of view, I can see no reason to not approve such a request. Because of the nature of the CRCC's Sunday brunch business and the fact that we have had no problems in the past, I record approval. DMO /nr �5 9007 -04 MINNESOTA DEPARTMENT OF PUBLIC SAFETY LIQUOR CONTROL DIVISION 333 SIBLEY • ST. PAUL, MN 55101 APPLICATION FOR PERMIT TO ALLOW ONLY CONSUMPTION AND DISPLAY OF INTOXICATING LIQUOR 'HONE 612- 296 -6159 PERMIT FEE $151.50 +Pplicant Name (Business, Partnership, Corporation) DBA or Trade Name CROW RIVER COUNTRY CLUB Street Address Business Address ROUTE 3 P.O. BOX 9 City County State Zip Code Business Frione HUTCHINSON MCLEOD MN 1 55350 (612) 587 -3070 PERMIT TYPE Type of Business (Restaurant, Dance Hall, etc.) ®Private Club ❑Public Business GOLF COURSE Name of Business or Club Manager Address of Manager BRIAN RECKOW ROUTE 4 HUTCHINSON MN 55350 Name of Building Owner Address of Owner CORPORATION ARE THE CLUB OR BUSINESS PREMISES SEPARATE FROM ANY HAS OR WILL A NON - INTOXICATING MALT LIQUOR LICENSE BEEN ISSUED OTHER BUSINESS ESTABLISHMENT? Yes ON. TO THIS BUSINESS FOR THIS LOCATION? MYes 0 N !J IS APPLICATION IF TRANSFER, FORMER LICENSEES NAME AND BUSINESS TRADE NAME ORIGINAL 111 RENEWAL❑ TRANSFER FORA PRIVATE CLUB If a Partnership, State the Name and Address of Each Partner; If a Corporation, State the Name and Address of Each Officer. Business Partner /Officer Address WILLIAM McGOWAN, PRESIDENT 210 MAPLE STREET, LESTER PRAIRE, MN 55354 Business Partne"Officer Atltlress DONALD HANIGE, VICE PRESIDENT 928 — 2ND AVENUE S.W., HUTCHINSON, MN 55350 Business Partner /Officer Address TIM KRASEN SECRETARY — TREASURER 1200 OAKWOOD LANE HUTCHINSON, MN 55350. FOR A PRIVATE CLUB Date Club Organizetl Number of Members Amount of Dues Membership Requirements 1942 450 $BO to $600 BOARD APPROVAL Length of Time Club Is Club Building Does Club Maintaln Lockers At Present Location: Owned or Rented? For Members To Store Liquor? ®Yes ❑No 1942 OWNED Club UTE—cer/751rector Name Atltlress PLEASE SEE ABOVE — TYPED IN WRONG AREA Club Officer /Director Name Address Club Officer /Director Name Address Has applicant; if partnership, any partner; if corporation, any officer or director; if club, any club officer or director, ever had a license under the Minnesota Liquor Control Act revoked or suspended or been convicted for any violation of State Laws or local ordinances; if so, give date and details NO t I hereby certify that the answers are true of my own knowledge and understand that the giving of false information or the failure to give pertinent information ( constitutes cause for revocation of this permit. ANY PERMIT ISSUED HEREUNDER DOES NOT ALLOW THE SALE OF INTOXICATING LIQUOR. NO CONSIDERATION WILL BE GIVEN TO THIS APPLICATION " 1 UNLESS APPROVED AS PROVIDED BELOW: .7 IF THE BUSINESS IS LOCATED IN A COUNTY: Signature — Authorized Applicant Date IF A CLUB ATTACH A COPY OF THE CONSTITUTION AND BYLAWS OF THE CLUB AND A CURRENT LIST OF Approved — Chairperson County Board or Representative Date MEMBERS. IF THE BUSINESS IS LOCATED IN A MUNICIPALITY CASH Approved — Council President or Representative Date CHECK �/°� ]2)575151 .� r3;' i e '13i K'AS,HiN'G'TONAV TJUL- 1411 H PAINN. 55350 M E M 0 DATE: July 27th, 1984 TO: "ayor and City Council FROM: Director of Engineering RE: Clouse Addition Subdivision Agreement Attached is the above- referenced Subdivision Agreement for approval and execution by the City. Marlow V. Priebe Director of Engineering MVp /pv attachments 9 -I. Tn1S ! f-,EE.':ENT, r_de and catered into t ._ day and _ ca. set forth her eir,aftar, by and between Paul J. & ? aura L- C -louse, hereinafter called the r Subdividerfl, and the City of Putchih's On, a ..'�.ai^ -pal Corporation in the County of McLeod, State of Minnesota, hereinaf2.er called the nCityn; -r.-= .hFSS_ -... =E; = "S, Subdivi er is the cw:-,er and . _.=_lc;?r of a t:-act of _and in $cCtiOn 2, 7c 's _iip 116 i.:/rt.h, .aC� 3:' rest, to 'e .L �.'..� 25 1.: �'�Se _�i:2 ^n, and; City Ordi :once o. 454 and 456 . r - `_. es s' bds vid =_rs to - =_"e certain `__prove -eats in the subdivision; NOW, THEREFORE, IT IS F.En'n3T AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City to construct curb and gutter on the South side of McDonald Drive from the West line of Clouse ?addition, y =sterly to the existing curb and (utter. Said ir.prove -lent to be completed during the 1585 construction season and 100% of the cost to be assessed to Lots 1, 2, 3 and 4 on a front foot b.2sis. 2. The Subdivider hereby petitions the City to grade, place ravel base and sur facing on McDonald Drive for he entire plat. Said inDro. lent to be COI :Dleted during the 1 =86 construction season or as soon as the City finds it feasible thereafter, and 50f of the cost of said improvement to be assessed to Clouse addition. The assessment shall be made on�++a�� per lot basis. 3. It is understood and agreed that all improve-ents are petitioned for,` in Paragraphs 1 and 2 afore=- entioned, by the Subdivider and thlat the Subdivider hereby waives all rights for a public hearing and appeal for the cost of same. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivider. 4. It is understood and agreed that the future street impro-re_ents on School Road, such as grading, base and surfacing, that are assessable according to City Policy, to Clouse Fddition, will be assessed on a per lot basis to all lots. The Subdivider hereby waives all rights to 1 a public hearing and appeal for the cost of same. The waiving of all such rights shall be binding upon and extend to the heirs, j representatives, assigns and succesors of the Subdivider. 5. It is understood and agreed that future trunk and lateral sto^` se.:er /)(V, will be constructed, when found feasible by the City, that :rill serve a portion of each lot in said Clouse Addition and said cost \ 2 be assessed according to City Policy to all lots in the plat on�t per lot h CI -JUSE L.DDITI0IN C1 -IT 07 - hiCn_Y.SJIII PAGE 2 w_Pis. 7-e S'.a 1�1.`.Er hereby '°S, all rights to a D ➢blic n& and a_=eal fUr the COS, of sa =e. ne waiving Of all such r_gn- 5.'..211 be i•inding -Don and extend to the heirs, representatives, a- °siEns and sucCes�oJrs Of the Subdivider. 6. It is understood and agreed that the following i''pr0'i E_ants have been ec_pleted be the City, and the &-_ot:nt sho-.n has been assessed Or the .sEss7-ent has ..men deferred: _.at S_nitarc Sewer Lateral :rusk Curb and No. and atce - -ain Storm Sewer Storm Sewer Cutter C ai 1 $12200.00 ;167.45 s3?4.89 -0- $1,,02.34 2 $1,200.00 $167.45 4334.89 -0- $1,702.34 3 ':x$1,200.00- $167.45 4,334.89 -0- $1,702.34 4 $1,200.00 $167.45 $334.89 ;265.72 $1,968.06 5 $2,400.00 $167.45 5334.89 $759.20 ;3,667.54 6 $2,400.00 $167.45 $334.89 $759.20 53,661.54 7 $2,400.00 $167.45 $334.89 $759.20 53,661.54 8 $2,400.00 $167.45 $334.89 $759.20 $3,661.54 9 $2,400.00 $167.45 $334.89 $759.20 $3,661.54 10 $3,150.00 $219.77 $439 -54 $996.45 $4,bo5.76 It is, also, understood and agreed that the above - mentioned deferred assessments will be activated in 1984 by the City and the first installment will be certified to the County for payment in 1985 and that the Subdivider hereby waives all rights to a public hearing rind appeal for the cost of same. _..e waiving of all such rights shall be binding upon and extend to the heirs, representatives, ass--"E--s and successors of the Subdivider. 7. It is understood and agreed that the Subdivider will rake a cash contribution to the City of P.utchirson for Parks and Playground for said Clouse Addition in the amount of $1,037.96, which is for one dwelling unit per lot. Charges for additional dwelling units per lot will be due the City at the ti-me a building permit is issued and the cost according to the City Fee Schedule for additional units at the time of said permit being issued. B. It is understood and agreed that to fulfill City Policy, two trees e 5��3�iSZD': A�n�= '•:�6T C:.OL'SE = .uDISION CITY OF HUTC ^I;:SON ?AGE 3 will be provided in the ::a Eir, of each lot. he Subdivider or propar ty o "miner shall pnre`- °- `ro_ the City and yaV G ne I the cost of said trees and the City's portion of the p =_ =ant for the trees shall not x-13ed ,70.00 per tree. Said trees shall be planted by the property can=r. ine Subdi Vide.^ hereby petitions the City to install two trees zer lot - and assess t..e properties In the 5'�:�:,iYi eiC!1, t:a ccst _c55 City's portion of said cost. Said __ ^st211at30n to ta in the last assessable __prgve =ent to be installed for t`e subdivision. All trees installed at the time of said last essessabie __pro:e =ent will be Credited to the properties where the trees are located. the Tree BLoard. Sr:ould the Species selection will be det;=.- et by Subdivider or property o ner wish to plant a tree which deviates from the selected specie list, be /she must present his /her request to the' Tree Bo'ard. The City will, at no charge to the property o:.ner, replace any tree,;., which dies within one year of the time of planting. 9. This agreeaient shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. IN WITNESS THEREOF, the Subdivider has hereunto set his hand and seal this day of 1984. SUBDIVIDER 'Paul/ J. Clouse Laura L. Clouse v Approved by the City Council on the day of CITY OF HUTCHINSON Its Mayor Its City Clerk i9E4. • 0 44P 4 Al1G 1984 �EiVFZ eY TO: Hutchinson City Council FROM: R.E. Carney, Secretary of Hutchinson Ambassadors SUBJECT: Food Concession at Arts & Crafts Festival DATE: August 10, 1984 The 1984 Chamber of Commerce sponsored Arts and Crafts Festival is being held September 14 and 15. The Hutchinson Ambassadors will once again be having a food concession in front of the Library. The profits generated by the concession are then used for community projects sponsored by the Ambassadors. This is our main revenue generating project and as such we are requesting your permission and support for being the only organization to sell food products in the park on those dates. Thank you for your time and attention to this request. l� l ai R.E. Carney REC /plf 0 0 TO: CITY COUNCIL FROM: SENIOR CENTER STAFF Carol Haukos Barb Haugen For your information: September Davidson has been emoloved at the Hutchinson Senior Center since February 1984 on the MEED Program. She has worked an average of 20 hours per week. Her employment has been of no cost to the City as the intent of the MEED Program is to provide an opportunity for both employer and employee to gain from the experience with the hope that employment after the six month period wilT•be continued by the employer. Through September's addition to the Senior Center staff many additional activities and programs have been initiated. They include; movies, Couple's Club, Dancing, expansion of our existing Fitness Programs and a variety of other special activities. September also served as Trip Guide on several of the many trips the Center sponsored. All of these activities could not be offered if September had not been available to implement them due to the fact that Senior Coordinator Barb Haugen is shared between the Senior Center and the Recreation Department, and therefore is only allocated to the Center on a 20 hour per week basis. Additional Senior Center staff include Lil Erickson as a part -time Office Aide /Housekeeper and Red Laatsch as a part -time Custodian. Both Lil and Red are employed at the Center through the Green Thumb Pruyram at no cost to the City. September Davidson has a keen interest in working with our seniors; she possesses a degree in gerantology, has a strong fitness, aquatics and activities background and is able to fill the gap we now have at .our Center due to increased participation and increased number of programs and activities. It is our request that September Davidson be employed beginning August 20th, 1984 as a part -time Activities Supervisor at the Senior Center and be allowed to work 20 hours per week at $4.25 per hour. Excess monies generated through trip and activity fees will cover her entire salary expense. We are not asking for an additional budget allocation to cover her salary. Encl. Activities Supervisor Job Description 9 -� TITLE: ACTIVITIES SUPERVISOR DEPARTMENT: SENIOR CENTER ACCOUNTABLE TO: SENIOR CENTER COORDINATOR RESPONSIBILITIES Supervises activities at the Senior Center under the direct supervision of the Center's Coordinator. *Instructs and supervises Fitness Programs for Senior Citizens through the Senior Center *Develops new activity programs for Senior Center (i.e. dancing, aquatics, music, etc.) under the supervision of the Center Coordinator *Perform office - related work that deals directly with programs he /she supervises such as publicity, newsletter articles, phone calling *Serves as Trip Guide on Center sponsored trips when necessary *Serves as host for special activities sponsored by the Center when necessary *Performs related duties for Senior Center as required (a 0 t RESOLUTION NO. 7R'iS 0 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 187 Project No. 83 -06, Change Order #1 WHEREAS, cost has been determined for the improvement of Mae's Bluff Addition by the construction of Sanitary Sewer, Watermain, Storm Sewer and Appurtenances, and the bid price for such improvement is $34,127.14, and the expenses incurred or to be incurred in the making of such improvement amount to $8,531.30, so that the total cost of the improvement will be $42,658.44. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ -0 -, and the portion of the cost to be assessed against benefited property owners is declared to be $42,658.44. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of August, 1984. Vice -Mayor City Cl RESOLUTION N0. 7836 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 188 Project No. 83 -09, Change Order #1 WHEREAS, cost has been determined for the improvement of Mac's Bluff Addition by the construction of Grading, Gravel Base and Appurtenances, and the bid price for such improvement is $9,637.50, and the expenses incurred or to be incurred in the making of such improvement amount to $2,409.42, so that the total cost of the improvement will be $12,046.92. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ -0 -, and the portion of the cost to be assessed against benefited property owners is declared to be $12,046.92. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of August, 1984. Vice -Mayor City Clerk . - - - • 0 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7537 ASSESSMENT ROLL NO. 187 Project No. 83 -06, Change Order $1 WHEREAS, by a resolution passed by the Council on the 14th day of August, 1984, the City Clerk was directed to prepare a proposed assessment of the cost of improving Mac's Bluff Addition by the construction of Sanitary Sewer, Watermain, Storm Sewer and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 28th day of August, 1984, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 14th day of August, 1984. Vice -Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION N0. 7838 ASSESSMENT ROLL NO. 188 Project No. 83 -09, Change Order 81 WHEREAS, by a resolution passed by the Council on the 14th day of August, 1984, the City Clerk was directed to prepare a proposed assessment of the cost of improving Mae's Bluff Addition by the construction of Grading, Gravel Base and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 28th day of August, 1984, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 14th day of August, 1984. e -Mayor City Clerk FOR YOUR INFORMATION' ce7Lu-7arG7el - _ ! r _ _ Ir r � k v a ! f� T 5t� ( L . Y4i 558' -2; so- < LL -- - r- tL� _� , ._ . r r � ,� _, .: . I I •av '' ?x•15 i_ � at_ - 'j __ - � _ - �� — - "- I IL OIL- f _ ! _ 9 Z a f t__ I 4 S r _ ¢ r p •> -_I vt I - - d__ _1 it I I •,� I 5A Ill I�_, V!. I l37. : N: a,y ', '/S' I a 771. i OF 7 ,-1 �1 1 � ,4- _ .a N 1- r° 4[ ?2r i if3R -t _ a4 9 - -117 'cu A Q& I Jul I �, i I i4�. II fir: 'I J• -a I,ea rxaa 4fi -1__�. ._� .5 �.'r� V� 70 I r I �.I a , -*CNOO EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTCHINSON DATE August 1, "" NAME ADDRESS ,1) Tim Luhman, Park Maintenance $3.50, 594 Carlisle, Hutchinson -2) Walter Jeter, Custodial /Clerking 231 Fremont, Hutchinson $4.00 JOB TITLE as above SUPERVISED BY Bruce Ericson - Chuck Nelson - Orlin Henke EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL PAY RATE as above COMMENTS 1) replacing summer employees who are leaving 2) Part time liquor store clerk, fire hall /motor vehicle custodian (HAVTI student) - - replacing employees who are leaving THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DEPARTMENT HEAD PERSONNEE7COORDINATOR CITY AbAINIST ATOR Minutes Hutchinson Fire Department - Officer's Meeting Monday, July 9, 1984 FOR YOUR INFORMATION The meeting was called to order at 9:37 p.m. Captain Emans stated Larry Hoff has requested he'd like to change to Co. #237. Chief Henke stated he'd rather wait until January 1 for requests for changes on companies. A lengthy discussion on what the rookies are allowed to do and what fire calls they can answer was held. The rookie school will be held soon. Tim Schloeder reported that the ambulance would like to be requested at any major fire or hazardous chemical incident. It was decided the ambulance should be called for hazardous materials incidents or when it is requested by the officer in charge. Assistant Chief Popp stated we should stay off the radio when we are asking for,mutual aid. The page can't be transmitted when we're using the radio. Chief Henke brought up the question of pay increases for firefighters and for the chiefs. Also, the possibility of a full -time Chief will be discussed at a later time. The meeting was adjourned at 10:44 P.M. Respectfully submitted, Mark A. Christensen, Secretary f i k { AVERLAND LIBRARY SYSTEM BOARD 0 July 9, 1984 FOR YOUR INFORMATION Present: James Phalen, Graceville Representing: Big Stone County Steve Boehlke, Montevideo Chippewa County Dorothy Hinseth, Sunburg Kandiyohi County Wayne Hebrink, Renville Kandiyohi County Kathleen Kubasch, Winsted McLeod County Lilah Buhr, Stewart McLeod County Ellen Moench, Eden Valley Meeker County Jeanne Lundstrom, Cosmos Meeker County Sue Nelson, Benson Benson Dallas Lundstrum, Bird Island Bird Island Phil Gulstad, Dawson Dawson Albert Linde, Hutchinson Hutchinson John Horrocks, Hutchinson Hutchinson Judy Oestreich, Litchfield " Litchfield Anne Maguire, Madison Madison Gladys Nelson, Ortonville Ortonville Jeanette Buchanan, Willmar Willmar Sam Malone, Willmar Willmar LeRoy Sanders, Willmar Willmar Burton Sundberg, Director Robert Boese, Associate Director Katherine Matson, Associate Director Absent: Arden Jerve, Milan Representing: Chippewa County Stan Jacobson, Granite Falls* Chippewa County Orlynn Mankell, New London Kandiyohi County Melvin Dose, Glencoe* McLeod County Steve George, Darwin* Meeker County Curt Johnson, Appleton* Appleton Lionel Barker, Glencoe* Glencoe Angelyne Montonye, Graceville* Graceville Shirley Schutt, Kerkhoven* " Kerkhoven Delores Condon, Litchfield* " Litchfield Linda Ulrich, Renville* Renville Jean Stranberg, Atwater Kandiyohi County * Excused absence Chairman Sanders called the meeting to order at 7:35 p.m. Buhr /Lundstrom moved and seconded the minutes of the June 11 meeting be accepted. Carried, The treasurer's monthly report and the semi - annual financial summary (on overhead) were reviewed. Nelson / Kubasch moved and seconded to accept the treasurer's report. Carried. The director's report was presented. K. Matson indicated a good increase in circulation over 1983 (approximately 3,000 more). Newspaper clippings were passed around. The listing of all payroll and vendor checks was available to the Finance Committee. The Finance Committee audited them and Hebrink /Malone moved and seconded payment of the bills. Carried. Communications and Project Reports: 1. SAMMIE -- the SAMMIE office will be closed the month of July. 2. Impact of current pay schedule on the budget -- Bob Boese indicated approximately a 2.5% increase overall on personnel costs (approximately $13,000) is needed without making any changes in the 1984 salary schedule. Communications; 1. LDS -- Word has been received that the Long Range Plan for 1984 -1985 has been accepted. A copy has been sent to all governing units. K. Matson was thanked for all her work in compiling and coordinating the Plan. The last quarter payment (April through June) has now been received ($6900.30). It was noted all state and federal money has been received which was due us as of June 30, 1984. As previously reported, it was less than anticipated. 2. Federal regulations on lobbying -- In recent communication it was stated that federal funds are not to be used for lobbying for federal funds. 3. R. Boese reported on the ALA meeting held recently in Dallas noting there is new library software available and that there were excellent exhibits and meetings. 4. K. Matson reported on two upcoming meetings: the staff trip to the University of Minnesota will be held on August 2. Board members were encouraged to attend. The Midwestern Rural Library Conference will be held in Mankato on September 27 -28. Five or six staff members will be attending. 5. Hutchinson Library -- J. Horrocks gave an update on the building project at the Hutchinson Library. The lower level of the old library will be a conference room and rest rooms. The upper level will house periodicals, light fiction, paperbacks and reading and lounge areas. Construction should begin October 1. The target date for completion is April 1. 6. The systems' directors' quarterly meeting will be held in Virginia on July 25 -27. Unfinished Business: a. Meeker County -- The attached publicity was reviewed and some recommended changes were made. The Cosmos Commercial Club has sent a letter on the subject to the Meeker County Commissioners. The publicity attached will also be used as a handout at the member libraries. b. Capital funds request for automation -- R. Boese reported that the budget request for 1985 would be in two parts - -the regular budget request plus a request for $:15 per capita for capital funds for automation. These capital funds would be for automation equipment. S. Nelson /G. Nelson moved and seconded approval re- q,.esting capital funds for automation from our governing bodies of $.15 per capita. Carried. c. 1985 budget -- The 1985 budget was reviewed. Concerns were expressed regarding the library personnel salaries noting the minimal increases. Buchanan /Buhr moved and seconded acceptance of 1985 budget. Carried. Oestreich /Gulstad moved and seconded the Personnel Committee be charged with the task of making strong recommendations for salary increases for next year's (1986) budget. Carried. d. Hiring of personnel consultant -- after much discussi, of the Board that a consultant should not be hired at administrators will be meeting on an ongoing basis to personnel structure. e. Policy on non - resident attendance at library programs moved and seconded acceptance of the attached policy. in it was the concensus this time. The three evaluate the present -- Horrocks /Boehlke Carried. _New Business: a. Videotape and videodisc program -- To date $2,200 has been received from charges for renting videodisc players. Approximately $900 was spent on videodiscs. RCA Company has discontinued production of videodisc players but will continue making discs for two to three years. The proposal is that (1) half of the current money allocated for discs be spent on the VCR tape program instead, and (2) the video- tapes be put into rotating packets to be circulated to libraries having the tape machines (Willmar, Benson, Montevideo). It was noted that any machines purchased by libraries with their own funds would be kept in that community. Motion made and seconded by Oestreich/Kubasch to table this matter until the next full Board meeting. Carried. e 0 0 other: August 13 is scheduled to be the next Board meeting in Willmar. Lundstrom /Buhr moved and seconded that the Executive Board meet in August and the full Board in September. Carried. The meeting was adjourned at 10:00 p.m. Jeanette Buchanan Secretary The officers of Pioneerland met following the full Board meeting and the following were selected to be at -large members on the Executive Board: Lilah Buhr and Judy Oestreich. Jean Lundstrom will be the alternate. July, 1984 -Pv Balance: �ONEERLAND LIBRARY SYSTEM Treasurer's Report INCOME THIS MONTH 923.5 • Sue Nelson, Treasurer YEAR TO DATE BUDGET $10 ,� 3 1.91 Receipts: State /Federal Aid 129000.00 70,486.00 167,266.00 Big Stone County 169027.50 21,370.00 *Chippewa County 51,231.00 • 68,308.00 xandiyohi County 22,103.00 66,309.00 88,412.00 McLeod County 20,409.54 57,962.00 Meeker County 13,147.50 399442.50 569547.00 Glencoe 159901.50 21,202.00 Graceville 889.Oo 29667.00 3,556.00 Hutchinson 11073.50 349720.50 46,294.00 Litchfield 81664.50 259993.50 34,658.00 Ortonville 21933.25 89799.75 119733.00 Willmar 18,084.25 549252.75 729337.00 Appleton 2,035.50 6,106.50 8,142.00 Benson 4,040.00 12,120.00 16,160.00 Bird Island 31210.50 6,421.00 'Dawson 29100.50 6,301.50 ' 8,4o2.00 Kerkhoven 841.00 29523.00 3,364.00 *Madison 22444.25 79332.75 • 9,777.00 Renville 19746.75 5,240.25 6,987.00 Cash Receipts 3,504.86 249056.45 36,000.00 Gifts 19825.58 Interest 598.68 51122.98 5,000.00 Reimbursements (Local Gov't) 'Chippewa County 22019.25 • 29,759.00 *Madison 788.00 2,364.00 * 3,152.00 *Dawson 11232.50 3,697.50 • 4030.00 Other Rei,..'arsements 109598.91 10,000.00 Other (KCWL) 946.00 Total Receipts: $108,727.04 $5209005.71 $797,739.00 Glencoe Fund 7075.00 Contingency 3,000.00 Implementation Grant (1983) TOTAL RECEIPTS & BALANCE: $201,165.69 $628,347.62 $832,114.00 (Implementation Grant spent in 1983) (3.848.00) _ 8828,266.00 Page 1 (OVER) PIONEERLAND LIBRARY SYSTEM Treasurer's Report (Continued) Eh. "ENDITURES: MTD YTO % OF EXP CURRE =' EXPENDITURES EXPENDITURES TO EST BUDGE ACCT GROUP... .00 .00 Oct . 0 11 :ARY 'ER.ONAL SERVICES S.LARIES AND WAGES 45.952.82 319.428.33 59.65% 535.500.00 HEALTH INSURANCE 2.121.13 14.751.48 57.85% 25,5CO.00 RETIREMENT INSURANCE 3.878.58 29,592.89 58.03% 51.000.00 ACCT GROUP... 51,952.53 363,772.70 59.44% 612.000.00 ATERIALS BOOKS - ADULT 3,698.78 26,696.99 56.03% 47,645.00 BOOKS - CHILDREN 10.55 3,993.80 28.53% 149000.00 GENERAL REFERENCE .00 3.863.63 83.99% 4,600.00 PERIODICALS 8.818.05 10,679.29 76.28% 14,000.00 PAMPHLETS .OD 3.00 1.00% 300.00 BMM G 16MM FILMS .OD 3,740.50 93.51% 4,DCO.00 VIDEO DISCS 24.80 934.75 31.161 3,000.00 VIDEO TAPES .00 1,025.00 78.85% 1,300.00 AUDIO DISCS AND TAPES 15.95 28.83 9.61% 300.00 SLIDES AND FILM STRIPS .00 .00 .00% 200.00 MICROFORNS .00 544.41 90.74% 6CO.00 BINDING .00 503.92 83.99% 600.00 ACCT GROUP... 12.568.13 52.014.12 57.45% 90.545.00 CATALOGING OCLC CHARGES 7.840.00 16,780.71 119.86% 14.000.00 CON VENDOR CHARGES. 152.26 4,997.49 62.47% 81000.00 ACCT GROUP... 7,992.26 21.778.20 98.99% 22.000.00 VEHICLES OPERATION AND MAINTENANCE 1,462.66 9.640.98 68.86% 14,OCO.00 INSURANCE .00 1.038.06 1C3.81% Ioco.00 AMORTIZATION .00 3,000.00 100.00% 3.000.00 ACCT GROUP... 1.482.66 13.679.04 75.99% 18i000.00 COMMUNICATION TELEEP83NE AND LINE 845.48 51959.29 05.13% 7,000.00 TERMINAL MAINTENANCE .00 84.79 6.06% 1,400.00 POSTAGE AND SHTrF "d= 685.61 4,436.65 49.3C% 9.000.00 ACCT GROUP... 1,531.09 IC.480.73 60.23% 17.400.00 EQUIPMENT NEW EQUIPMENT .00 2.583.05 28.70% 9.000.00 A/V EQUIPMENT .00 987.81 98.78% 1,000.00 EQUIPMENT MAIRTENENCE 501.77 4.944.49 82.41% 6,000.00 EQUIPMENT RENTAL 148.62 1,255.48 69.75% 10,800.00 ACCT GROUP... 650.39 9,770.83 54.89% 17,800.00 OTHER CUSTODIAL SUPPLIES A ^: •.OUIPMENT 20.91 556.79 55.68% 11000.00 SUPPLIES AND PRINTING 1.363.27 14.196.22 88.73% 16,000.00 PROMOTIONAL AND it CGFA.At.:NG 9.00 258.42 25.84% 1.000.00 MILEAGE AND MEETINGS - STAFF 535.40 3.702.33 92.56% 4,000.00 MILEAGE AND MEk TTNGS - TRUSTEES 440.37 2,671.52 66.79% 4,OCC.00 PROF. MEMBERS; :�vS ITRUSTEESI .00 465.00 100.00% 465.00 INSURANCE .00 4.748.12 79.14% 6.000.00 ADS AND LEGAL N',TICES .00 110.54 110.54% 100.0C AUDITING .00 1.975.OD 164.58% 11200.00 BOOKKEEPING 225.00 1,716.38 57.21% 3,000.00 CONTINUING EDU(.' °SIGN .00 .00 .00% 200.00 ACCT GROUP... 2.593.95 30,400.32 82.24% 36,965.00 ;PECIAL GLENCOE FRIENDS, 1983 1,377.94 3.466.97 45.32% 7.650.00 CONTINGENCY .00 1.952.04 65.07% 3,OCC.00 GRANT, RINGS .00 15.93 .46% 3.500.00 GRANT .00 .00 .00% .00 ACCT GROUP... 1.377.94 5.434.94 38.41% 14.150.00 ORG. TOTAL... 80,148.95 507,330.88 61.21% 828.860.00 i -JDING CASH BALANCE $121,016.74 5121,016.74 Page 2 • 4 . - t • Minutes FOR YOUR INFORMATION Hutchinson Fire Department - Regular Meeting Monday, July 2, 1984 Chief Henke called the meeting to order at 8:10 P.M. The minutes of the May meetings were read and approved. Tim Schloeder reported that the City Council approved the bids received from 3D for the rescue vehicle. There was a discussion on what colors to paint the vehicle. A motion was made and seconded to have the truck committee bring pictures of their suggestions on how it should be painted. Motion passed. Larry Thompson reported that the centennial committee would like to have the Pork Producers grill pork chops on Saturday night of the centennial celebration, followed with a dance in our parking lot. Larry will check into this further. Also, the park producers will serve pork sandwiches on Sunday after the parade. A motion was made and seconded to have the committee proceed with its plans. Motion passed, efike Monge stated he has mailing stickers for all the fire departments in the state and would like to have the letters out by next week. He may need help. Harvey Kemper reported cn a new applicant; Joe Jaeger. He'll be investigated in July and voted on in August.. Craig Olmquist was investigated in June and is up for membership. He received a majority vote for membership. _ George Field reported on the rural numbers. They have been ordered, kut will be a slightly different sign. Motion was made and seconded to accept the recommendation of the committee, to change the size of the plate. Motion passed. The following fire runs and bills were approved for payment from their proper account: Firo Rnnse 6 -5 Olson 6 -7 Anderson 6 -8 Nelson 6 -11 Drill 6 -17 Fireworks, 6 -18 Drill 6 -20 City Garage 6 -22 Hospital City Budget: Skywarn, Skywarn 6 -22 Skywarn 6 -23 Gas Spill, Mutual Aid /Rescue 6 -24 Amoco Foods 6 -25 K Mart ISFSI $ 43.00 Coast -to -Coast 27.51 Motorola 596.00 Brinkman Studio 11.30 NFPA 14.50 Allen Office 5.58 U of Georgia 13.25 Metropolitan Fire Equip. 63.01 Brock Home Furn 880.00 Fire Department Minutes — July 2, 1984 Page 2 Ceneral Account Hutchinson Agency Fitzloff Hardware Carr Flowers Uniforms Unlimited City of Hutchinson Ink Spots Municipal Liquors Rural Account 20.00 Plow-mans 753.35 30.42 Orlin Henke 25.25 65.50 Dar Zieman 7.50 11.85 Shannon Beem 19.25 75.00 Clint Gruett 2.75 11.00 Dick Popp 10.50 29.70 Brad Emans 3.50 Gary Henke 6.25 Gary Hotovec 4.64 A letter of resignation as Lieutenant of Co. i`9 was received from Conrad Helgemo. Also, he requested a 3 month leave. A motion was made and seconded to accept his resignation as Lieutenant. Notion passed. A motion was made and seconded to approve a 3 month leave. Motion passed. Two letters were read that had been sent to Greg Wegner. They were a warning letter and a dismissal letter for not attending drills without an excuse. He was asked to resign. Chris J._` :son has completed his one year of probation and will be voted on for ! �nbership to the department. He received a majority vote. A letter of resignation was received and read from Paul Betker. Chief :'dike went over the procedure of our new Cenex credit cards. Also, must be very careful not to leave the card at the pump. Chief Henke reported on possible additions to Fireman's Park. If we possible make money on our centennial, we could probably make some improvements. Captains and Lieutenants should start getting their lists ready for the 1985 budget. Gary Henke, Wes Greve and Clint Gruett reported on the different areas they attended at the State Fire Convention. Chief Henke reported on the County Chief's Association meeting and a county wide elevator drill at Brownton. Also, when you drive a truck, be sure to fill in the required information on the sign —up sheet. The nominating committee should be ready for August's meeting to fill Conrad Helgemo's position. The meeting was adjourned at 9:50 p.m. Respectfully, Mark A. Christensen, Secretary 0 MI FOUNDED IN 1849 N ESOTA H ISTiORICAL SOCIETY fun5mMh ng IhHunl- rnlrr. }1. II.ml. .MN i i I I? • Ib 1117>b -11;1 17 July 1984 Mr. Ralph D. Bergstrom, President Hutchinson Library Board Hutchinson Public Library Hutchinson, Minnesota 55350 Dear Mr. Bergstrom: FOR YOUR INFORMATION RE: Proposed addition to the Hutchinson Public Library MHS File Number: T -871 (Please use this file number in future correspondence regarding this project.) On Tuesday, 10 July 1984, I had the opportunity to meet with Mr. Rolf Lokensgard, representing Korngiebe_1 Architecture, regarding the proposed addition to be constructed to the Hutchinson Public Library, a property listed on the National Register of Historic Places. It is my opinion that the design has progressed in a manner totally sympathetic to the preservation of the character of this historic building, while at the same time providing the amenities and spatial requirements which library functions dictate. The development of the park facade of the .dition as a glass curtainwall enhances the prominence of the historic brary facade as a focal point, in keeping with the original intent :apparent from the orientation of the building toward a broad expanse of lawn and the axial design of walkways on the public square. Yet, perceived from Hassan Street, the new library addition will achieve a prominence of its own as the rear facade will be of masonry, symmetrical in design, with a simplified "classical" entry. The closing of Hassan Street to thru - traffic will further improve the image and the acces- sibility of the library. The State Historic Preservation Office appreciates the opportunity to review and comment on this project. If you should desire further participation on our part, please contact us. Respectfully, Charles Nelson Historical Architect State Historic Preservation Office cc: t/John Korngiebel Ror -4ebel Architecture UL•_ ,ty Square, Suite 302 Washington Avenue East Hutc}, nson, MN 55350 Rolf Lokensgard, AIA Loring Corners, Suite 316 1645 Hennepin Avenue Minneapolis, MN 55403 0 0 0 POLICE DEPAtLii vT 1,',,SDRAyDUM WW] �4y In E D1+''E July 31, 1984 FOR YOUR INFORMATION Council i r• Dealt M. O'Borskv. Chief of Police Downtown In the two reeks preceding today's date we have issued 12 tickets in the Park Place lot and 13 in the Wiesen lot. We have also issued 18 courtesy tickets during this time. Each day I have the parking enforcement officer mark the tires in those lots. Three hours later he aces back to the lot with a police officer, points out the marked vehicles and the officer issues the citation. We have concentrated on these lots because all the other lots are generally empty. In order to monitor all of the lots and strictly enforce the three hour limit as well as on street parking I could need to add another full titre person. Our current parking person is part -titre and would probably not be willing or able to take on additional duties. We would probably also have to purchase a nr:' ized vehicle for this person in order to make the time limits on two and three hour parking. So far we have only received a few complaints regarding the three hour limits in the lots. Generally those who complain have either been the owners of businesses or their employees. The vast majority of consumers find three hours to be enough time to conduct their business. one problem has been the Park Place lot which has more long tern parkers than the others. This is caused as a result of various companies holding classes and seminars at Le Bistro. I have fret with the Chamber of Commerce, Downtown Council and represen- tatives of 101 Park Place. They will be caning to you with a suggestion soon to address this problem. -z- Mi' personal feeling is that there is plenty of parking available dew,n- town and that we are providing a convenience to shoppers, employees and store owners. A few complaints isn't really an indication as to whether this pro- gram is viable or not. I suggest we leave enforcement %,here it is and let me handle whatever criticism comes of it. I think that expending money to hire people or any greater use of police time is a waste. 0 • TO: Bob Stearns, Mayor L,,dary Plotz, City Administrator Bruce Ericson FROM: Clarice Coston, EVP CONCERNING: Library Square 0,112�314151�6fj�8 �C 1984 FOR YOUR INFORMATION On July 12 I was contacted by Roger Martin, Landscape Architectural pro- gram of the University of Minnesota. Mr. Martin was part of the student project done two years ago and remembered our fine Library Square Park. There is a new program to identify and disignate parkland as State and National Historical Sites and he intends to review documents and information C Library Square to recommend it as one of the first sites. The benefit to the city would be recognition and possible funding to maintain the park and its historical contents. He already is aware of our Library expansion project but feels that maintaining the integrity of the building itself will not disqualify this Park. State and University representatives will be reviewing the site, documents and possibly contacting you for information. hould you want to contact Mr. Martin, his address and phone is: Mr. Roger Martin Landscape Architectural Program 205 Noith Hall University of Minnesota - St. Paul Campus St. Paul, MN 55108 (612) 3C76 -7428 FoR C4dvP 115 South Jefferson Street Hutchinson, Minnesota 55350 to (612) 587 -6564 FOR YOUR INFORMATION �ti12$2g30� �2� a, u JUL1984 m N E[VED � O T0: Mayor & City Council FROM: Hutchinson Senior Center Advisory Board It is the expressed desire of the Senior Advisory Board that the city consider the property east of the Senior Center as a future site for expansion to our Center. It is our hope that the Council would consult with the Senior Advisory Board if other considerations regarding this property are being made. Thank -you for your attention Sincerely, �. LZ J. Harold Beytien 7/84 Senior Advisory Board Chairman 587.5751 F CITY OF 1!'lfUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 27, 1984 � '�O,P TO: Pat Mikulecky -----------------_p./--------------- FROM: Gary Plotz, City Administrator 4(? -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Refuse - Gas ✓; Grocery (Nd corner of Hwy 15 6 Hwy 7) _ As per your request, 1 contacted Wayne Albrecht regarding the complaint by the adjacent property owner to the west. I understand the complaint is as follows: 1. Overflow of garbage outside the container (larger container needed), 2. Extreme odor from dead minnows on top of dumpster. 3. Request to relocate dumpster to side of building, (complainant is attempting to sell house) Wayne stated he contacted the owner, apparently an out -of -town Twin Cities resident. The response Wayne says he received is as follows: 1. Owner does not intend to rent a larger container, 2 Owner will not relocate dumpster, Subsequently, I notified the city attorney of the problem. The city attorney recommends the following procedure. 1. The complainant (adjacent property owner) contact the city, specifically, Roger Bakken, Community Service Officer, if the items identified as #1 and #2 continue. Roger is to do a written report and take pictures. 2. The city attorney indicated he will proceed with a public nuisance complaint if the situation continues on two or three documented occasions. I hope this memo summarizes the procedures that need to be followed. I am sending copies to the affected individuals. cc: Roger Bakken, CSO, Police Dept. Dean O'Borsky, Chief of Police Jim Schaefer, City Attorney Jim Junker, Junker Sanitation, Stillwater Wayne Albrecht, Junker Sanitation, local manager Darwin Hoeft, landowner, 29 - 4th Ave N1 Mayor and Council GP /hs N . Municipality Volume I, Issue 4 �� S_' LETTER Summer 1984 � e 4y1 e Interest Rates Taxable and tax- exempt interest rates have increased dramatically over the past several months. The 20 -year Bond Buyer's Index was at 10.76 on June 28, compared with a 1984 low of 9.51 on February 2. Shorter term tax- exempt rates also are up sharply. "A" rated general obligation bonds maturing in 1989 were yielding 8.6% this week compared to 7.45% in February. Many interest rate forecasts are for higher rates for the balance of this year, with the potential for staying higher throughout 1985. Forecasters cite several reasons for their pessimism including continued heavy deficit borrowing by the Federal government, continuing heavy private credit requirements, higher than desired money supply growth through economic recovery, and anticipated higher inflation. Higher interest rates will impact local governments further than just reducing the affordability level of municipal borrowing. It will impact housing starts and commercial - industrial development and any other related private development. The potential impact on development should raise some warning signals for public - private ventures. Those communities asked to issue improvement bonds for new housing projects may want to consider scaling down expansion plans, or requiring increased security from developers to guard against assessment delinquencies or development agreement default. Communities considering tax increment projects may want to reexamine the impact of higher private interest rates on construction schedules, and the impact on debt service revenues if development or redevelopment is delayed or reduced in scope. Housing bond issuers should examine closely the market demand for reduced rate mortgages at the higher levels. We hope you will feel free to call us with questions on development security, market timing, or other matters of concern to you. Municipal Investments Most of you have heard the horror stories recently about the loss of value of municipal investment portfolios through imprudent investment practices and /or bankruptcy proceedings. This space does not permit a summary of what your investment policies should be. However, we have been impressed with the quality of o fairly new publication devoted to investment strategy and wish to bring it to your attention. It is PUBLIC INVESTOR, a monthly subscription newsletter of the Government Finance ff� icers ssoA ciation (formerly MFOA). Annual subscription cost is $50 for active GFOA members. We assume those of you currently not receiving the newsletter could request a past copy for review by contacting GFOA, 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601, or calling (312) 977 -9700. New Federal Tax Bill - The new tax bill, if enacted into law, will have some positive and negative impact on nearly everyone. In the municipal bond area the authority to issue tax - exempt bonds for multi - family rental projects was retained. Similar bonds for single - family owner occupied mortgages were reauthorized for a four -year period, subject to current restrictions, but outside the $150 per capita limit. Most private purpose industrial development bonds will be subject to the $150 per capita limit, but issues which have received preliminary approval may be exempt from the per capita limit if issued during 1984. The conferees agreed to prohibit any single user of IDB's to $40 million of bonds outstanding at any one time, but permitted an extended use of small issue IDB's through 1988, if the bond proceeds finance manufacturing facilities. SPRINGSTED INCORPORATED PUBLIC FINANCE ADVISORS 800 Osborn Building Saint Paul, Minnesota 55102 . (612) 222 -4241 T CD 7J -G CD 7 --n O O Z The final bill has been approved by both houses of Congress and may be signed by the President by the time you receive this letter. We suggest you review the bill's provisions closely with a Bond Attorney with whom you have worked if you have questions about your community's requirements. The authorization to issue during 1984 any industrial development bonds which have received preliminary approval will have at least a short -term adverse market impact on all long -term financing. No one has a number for that potential volume but it will be in the billions of dollars. It will exacerbate an already volatile market. Tax Increment Financing The limit on IDB's will make private development financing more expensive, and will create some priority allocation requirements for city councils. It also is likely to accelerate the requests for tax increment assistance since it may be the only game in town. That will create another set of priority concerns, as well as impose additional burdens on city staff. We believe cities will want to begin a more critical review of whether incremental subsidy is needed to make a development possible. That will require a detailed analysis of required rates of return on investments, market income levels for the project and the private financing impact without tax increment. We believe the use by cities of equity participation agreements with developers receiving tax increment assistance will also accelerate. These agreements, if properly drafted with meaningful requirements, can return to a city some or all of its net contribution to a project should it be sold and /or become profitable sooner than anticipated. Springsted incorporated has developed some significant experience with both reviewing the need for tax increment assistance and the use of equity participation agreements. If you have any questions about either process we hope you will contact us. Minnesota State -Aid Road Bonds The Minnesota Department of Transportation is making good use of its new increased revenue base, resulting in contract awards for many long deferred construction projects. That's good news for drivers and highway construction firms. It may be bad news for city engineers if the abundance of available work raises construction costs of local State -aid projects. Many cities do not know they can issue general obligation bonds for municipal State -aid street improvements. You in essence borrow against future annual construction allot- ments. There is a practical limit on how much you can borrow, since the average annual debt service on all bonds cannot exceed 50% of your last annual construction allotment. Interest on any bonds must be paid from the maintenance account, and there is a provision in the law permitting a city to increase the maintenance allotment to 25% of the total allotment. Bonding may make sense if you have one or several projects which cannot be done with current available funds, or if you feel the cost of deferring some needed projects may be more expensive than the interest cost of borrowing money. Springsted Incorporated maintains records on all municipal aid allocations and if you call we are able to compute your current debt capacity. That information might be helpful in your planning process. 0 0 Rq W �• � ��fi� +i �1✓51G. C AW/ July 26,1984 Mr. Gary Plotz City Administrator City Hall Hutchinson, Mn. 55350 Re: City Law Enforcement Center Dear Mr. Plotz; 40 Korngiebel Architecture Library Square Suite 302 45 Washington Avenue East Hutchinson, Minnesota 55350 612/557 -2483 OG We wish to express our interest in performing Architectural/ Engineering services for the proposed Police Facility under consid- eration. Our involvement in a number of preliminary proposals for this project has provided us with an understanding of the program and needs of the Department. We feel that our proximity to the project, staff size and good working relationship with the City will enable us to deliver a fac- ility to your specifications within realistic schedules. We thank you for your consideration and await the opportunity of working with you. Sincerely, John W. giebel, IA JWK:pw 10 0 Rochester Minnesota POST- BULLETIN July 21, 1984 Lightweight aggregate pellets, suitable for use as was developed by retired 3M scientist Dr. George a building material when mixed with concrete, Harrison, who played a major role in the devel- are the by- product of a chemical waste water opment of adhesive for Scotch tape. treatment process known as CCBA. The process Post- Ballctln Pba by P &Dick Dare Retiree! 3M. scientist touts effident , ewa a treatment By PATRICK DORN ti Past- Balleds Staff Writer Dr. George Harrison describes himself as comfortably retired af- ter more than X years as a scien- tist for SM Corp. By most accounts, Whe should have moved to a Belt state and picked up the game of golf. Instead, tie 96yearold Rosso- ►isle resident, wbo played a key role in developing the adhesive for Scotch tape, facetiously' asks, "What do you think of a guy who's comfortably retired and plcks ap sewage ?" doesn't mind lions he's crazy. He hi;s faced those before. And if his latest invention proves successful, he will have rev- olutionized the waste -water treat- ment process, creating a space for himself oo another page of the his- tory boots. His idea is called CCBA (pro- nounced "see - bah'), standing for Coordinate Chemical -Bonding Ab- sorption. What it toes, he says, is tarn sewage into a profitable prod- uct for about IS percent of the cost associated with conventional bio- logical treatment facilities. Harrison says a OCBA plant can be built for about qne -third to one- half the cost of A biological treat- meat plant, and needs about 90 percent less land space. Plans are for plants to be factory - built, fac- tory-installed and factory - serviced, with factory technicians training local operators. He maintains that water treated with the CCBA process is easily prourpt to fishable and swimmable lealtl standards and through 51- tratim can meet drinkable stan- dards. While biological treatment plants remove m percent of biode- gradable materfab, Harrison said, the OCBA process takes out 94 per- cent of biodegradable plus K per- See SEWAGE .Page 9 J SEWAGE Continued Prom Page 3 cent of non - biodegradable materi- als. Equally important, be notes, is that properties of the CCBA sludge :residue allow It to be run through a Wn bested to 2,000 degrees Fahr- edheit for conversion to a li ght - .,weight aggregate material. TDe 3 mi regate is suitable for use as a ding material when mixed with .,{lament. -1 Harrison makes a lot of prom - ises. His credibility might be easily challegged if he didn't already have to his credit more than 40 z,,U S. patents and about 200 interna- tional patents. After three years of running a .i 1t10;000- gallon -array demonstration -oenaer in Sao Diego County, Calif., cHarrison is putting CCBA on the commercial market and was in Rochester Friday to address the - -Znmbro Area Water Quality Task Force. For now, he said, he is lim- iting plant sire to three million gallons of water a day. By January 19M he hopes to increase the size _ to 30 million gallons a day. Ile demonstration plant cost $47.000 and was paid for with a grant from the California Depart- ment of Water Resources. It was constructed byy the San Diego He- Lion Water the Agency. fiarrison'A study of the CCBA pro- cess was fast approved at the Cor- ppoorate Innovative Laboratory at !M in 1972. Several cities, including Owaton- na, are considering CCBA plants. Harrison's best hope, however, lies with Congress and the current Clean Water Act. A House version of the clewf'water bill passed sev- eral weeks ago calls [ r. funding of a p million, 3,allon -a -day CCBA pilot plant the demon- stration site at Santee Lakes, Calif. The Senate has not passed its ver- sion of the bill. Harrison hopes the bill is passed soon enough so the plant can be operational by next July. He is confident that if given the chance ito prove his system wont kth *no question this is the`giuture, water quality sewage treatment." He explains that the CCBA process has three basic steps: In the first step, common clay and two chemicals — alum and polyacrylic acid — are added to sewage that comes off as a sludge when separated from water. ; Step two is to concentrate the sludge by mixing it in a cylindrical barrel and adding more clay. The material is then cimverted into a Saggre ;ate through the loilo process. HHarrism said a mini- mum temperature of 2,000 degrees Fahrenheit is used because no or- ganic substance can survive for more than 10 seconds at that temperature. He said CCBA viill work in cold - ar climates as long as the water does not freeze. It may also be- come important for disposal of hazardous wastes. Harrison says the Environmen- tal Protection Agency has asked trim to apply for a hazardous waste disposal permit so he can expert - in"t at the demonstration site. Hazardous material, he says, would be added to sludge in the cylindrical mixer, not accounting for more than 10 percent of the total volume. It would be bonded with the oth- er waste to solids and destroyed when the material is run through the kilo. He says federal waste -water standards of 30 parts per million POST -BU iETiN, ROCHESTER, MNW., Saturday, kily 21, 1984 PACE 9 Dr. George Harrison for suspended solids and biological oxygen demand (BOD) are easily met with the plain CCBA process, as are Minnesota standards of 25 ppm for each. For a 10 percent increase in plant costs, he says, the water can be run through a simple filtration process to bring those levels to 1 ppm for suspended so- lids and 12 to 15 ppm for BOD. Levels for other materials, such y: as pho4phates and nitrates, are also acceptable, Harrison says, though he cautions that each area has unique problems with its sew- age to which the treatment process must be adjusted. 'For example, Maynard Lueth, Owatonna city engineer, said one stumbling block for CCBA there Ebeen an inability to bring BOD els in ammonia to ah acceppt - e 5 ppm level. Lueth said CCBA brought the level to 20 ppm and it appears, through filtration, e level can be lowered to 5 ppm, though it has not been tested at the demonstration center. The city engineer said outside of the problems with ammonia, be is confident Harrison can do what he says he can. He is most enthusias- tic about the $7 million quote (in- cluding a kiln operation) Harrison gave for a CCBA plant, opposed to cost estimates of $21 million the city has been given for a biological Perhaps a greater stumbling block for Harrison in Minnesota is the Pollution Control Agency. Har- rison said the agency appears un- willing to test the new technology and has refused to accept test re- suits from California labs. Gordon Wegwart, chief of techni- cal review for the water quality division of the PCA, was on vaca. tion and unavailable for comment f riday. But in an April 7 article in the Owatonna People's Press, Wegwart was quoted as saying, 'We don't promote technology. We're in busi- ness to evaluate it. I've suggested to Harrison that he submit his con- cept to an organization like the Society of Construction Engineers or another. "Maybe it's a very.' promising e thing and if It works, w would be supportive of it." Where his Idea takes bold, though, doesn't much matter to Harrison. He is having fun and says he will keep pushing CCBA sewage treatment as long as he has must to gain acceptance. "You know," Harrison said Fri- day, "if I get my full pleasure out of retirement, my grandchildren will put their feet in water as clear as the first time I put my feet in it.' Besides, he added, "I hate to golf." 4 6 .6 Tsk'e 'ris ks Dr. George Harrison says he'd hate to be the guy with egg on his face supporting a $20 million biological waste treatment plant in Owatonna when a different kind of facility on the West Coast is doing the same job for one -sixth the price. - The U.S. House of Representatives recently passed — by a 105 to 11 margin — a clean water bill which in- cludes $3 million to build a community -size CCBA facility in California. A companion resolution will reach the Senate floor soon. ARM Under EPA supervision, the three million gallon per day plant will be designed and built in 12 months and debugged 1986, CCBA developer Harrison says. , Owatonna's consulting engineers recently told city fathers � that CCBA would set the city back years in their bid for a new treatment plant. Yet Harrison says a Owatonna -sized eW plant could be designed and on -lirie within 24 mon- ths. Furthermore, Harrison claims a Winterized CCBA plant — designed to meet the precipitation surges of our climate — could be built for $7 million. Someone isn't telling the whole story. ,Rieke, Carroll and Muller Associates, Inc., the consulting engineers, have served Owatonna well over the past 16 years. But they have a vested interest in the biological ' facility "presentlyon- facility--Whc could rationally throw a decade of work out the window? . RCM stands to earn a hefty fee for overseeing con struction of $21 million job. But those dollars would fade O '. away if Harrison's design — built with readily, available iron H on a concrete slab — were to be chosen. w When a malignancy is suspected in the body, a good doctor recommends a second opinion. RCM's prognosis of Owatonna's stinky problems is quadrupled sewer rates and { ownership of a potential white elephant. We suggest a new doctor be found. Academia scoffed at adhesion principles until Harrison and his 3M collegues smeared some on celephane and came forth with Scotch brand tape:He says the same concepts i h ,will someday clean up dirty water all ove; the world. But someone has to give it a chance. ` H Come October, city officials will be asked to either accept opartial funding for a $21: million headache or step to the back a of the line. i Our elected officials have a responsibility to take a good look at the alternatives before adding to our already steep 3 utility bills. Maybe it means a two -day sewer committee trip ° to San Diego for a first -hand look at CCBA. C The decision is bigger than just Owatonna. Our children I and grandchildren could someday feel the impact of a few men willing to take a risk.' Buck the system, Owatonna. Tell pollution control officials we- aren't quite ready to pay through the nose to make our waste water five times cleaner than is required of the Twin Cities metro area plants. \ And tell them we're looking at a new — and cheaper method waste water treatment. August 14,1984 1 2. Korngiebel Architecture uwary square Suite 302 45 Washington Avenue East Hutchinson, Minnesota 55350 812 /587.2483 DEVELOPMENT CORPORATION DESIGN COMMITTEE (Notes of Meeting Held August 10 1984) Plowman Parking Lot A) Trees - Add appropriate boulevard trees on Hassen (Hackberry), (Locusts) on 2nd Avenue. B) Lights - Add in islands. C) Schrubs or Ground Cover in islands to screen cars. D) Islands - Add in lieu of curbs at alley. E) Add handicapped curb at corner in non slip exposed aggregate. F) Narrow sidewalk at 2nd and replace with planting area. Letter or word of introduction to Council by Dick McClure. \ t f REGULAR COUNCIL MEETING August 14, 1984 WATER $ SEWER FUND *State Treasurer pera $ 318.21 *State Treasurer social security 369.32 *U.S Postmaster postage for water bills 139.98 Merle Meece %safety glasses 75.00 Randy De Vries MWOA conference 85.01 Hutch Agri Tech 8 qts dye marker 48.00 Mn. Pollution Control Agency 2 seminars 90.00 Team Lab Chemical Corp. chemicals 129.43 Central Garage June repair jobs 1617.35 Coast to Coast supplies 47.03 Commissioner of Revenue July sales tax 793.87 Canada Life Ass. Co. Aug. dental ins. 174.91 Electro Watchman alarm system 198.00 Firemans Fund Aug. LTD ins. 52.10 Family Rexall Drug supplies 3.52 Floor Care Supply Co. can liners 28.40 Fitzloff Hardware Hank supplies 25.89 G $ K Services uniform rental 118.45 Hutch Leader public hearing 20.36 Hutchinson Telephone Co. phone 214.12 Hutch Utilities electricity 11,863.49 Junker Sanitation refuse charges 21,269.25 Juul Contracting services 1831.35 Krasen Plbg. $ Htg. repairs & supplies 5905.27 L & P Supply Co. parts .75 Logis computer charges 268.64 State Treasurer renewal certification 15.00 State Treasurer certification fee 15.00 Mn. State Treasurer 4th class certificate 15.00 Mn. Mutual Life Ins. Aug. life ins. 51.77 McLeod Co. Sanitary Landfill July dumping charges 13.00 Mn. Valley Testing Lab. testing 292.50 Plaza OK Hardware supplies 14.12 Quality Control Equipment repairs 151.67 RCAI professional fees 13,136.25 Shopko supplies 15.00 State Treasurer pera 314.88 State Treasurer social security 363.82 U. of Mn. testing 56.00 Van Waters & Rogers chemicals 1690.88 Water Products Co. parts 143.34 $ 61,985.93 9 -2- CENTRAL GARAGE FUND *State Treasurer *State Treasurer Boyer Trucks Continental Safety Equipment Fenton Motors Inc. Glencoe Motors Interstate Power Systems Minar Ford Inc. Teply Equipment Ag Systems Inc. Brandon Tire Canada Life Assurance Soc. Dostal $ Oleson Oil Co. Firemans Fund GTC Auto Parts Hutch Wholesale Supply Mn. Mutual Life Ins. MacQueen Equipment Schmeling Oil Co. Sorensen Farm Supply State Treasurer State Treasurer Swanke Motors Wigen Chev. GENERAL FUND * STate Treasurer *State Treasurer *Government Training Service *Pella Products Inc. *Mn. State Treasurer *1st National Bank of Hutch *Clover *Mn. State Treasurer Harland Emans Sedona Miller Phyllis Weseloh DeLaine Rolfe Emma Lake Margaret Sorenson Doris Daggett Darleen Knigge Barbara Scott Rosetta Miller Norma Schepers Lillias Gilhousen Rosemary Santelman Geraldine Johnson Irma Kreie Grace Kottke Rose Kadlec PERA social security parts supplies parts parts repairs parts parts repairs supplies $ repairs Aug. dental ins. supplies Aug. LTD ins. repairs $ parts supplies Aug. life ins. parts fluid,grease $ oil supplies PERA social security repairs repairs $ parts C 39.32 64.77 68.04 82.03 27.15 26.52 - 1638.34 57.50 35.12 1014.00 949.88 23.79 10.25 6.18 1533.25 475.97 6.20 122.41 311.06 362.69 39.32 64.77 10.00 16.55 $ 6,985.11 PERA $ 3430.86 social security 2598.00 registration fees 425.00 25% of contract price 135.74 boat registration fees 124.00 balance of concert fees 5500.00 band for concert 200.00 snowmobile reg. fees 126.50 custodian fees 45.50 election judge 46.90 tt 46.90 46.90 46.90 46.90 46.90 46.90 46.90 46.90 46.90 46.90 46.90 46.90 46.90 46.90 46.90 -3- Mary J. Brummond election judge 46.90 Mildren Nelson 46.90 Olga Kern " 51.93 Verna Anderson 51.93 Juleen Flaa 51.93 Eva S1 Maas 51.93 Fern Frank 45.23 Norma Totushek 45.23 - Mrs. John Aul day camp refund 15.00 Phyliss Miller day camp refund 15.00 Betty Minnick day camp refund 15.00 Maureen Buytuert swimming refund 18.00 BeBe Mackdanz swimming refund 10.00 Yvonne Schober swimming refund 10.00 Reinhold Runke umpire 29.00 Mike Marquardt umpire 9.00 John Arlt umpire 44.00 Pat Mooney umpire 49.00 Buzz Rumrill umpire in chief 600.00 Jane Powell painting 3 patrol cars 30.00 Joe Vostinar %safety boots 30.00 Doug Meier %safety boots 30.00 Judie Hanson prof. services 16.00 John Bernhagen Aug.comp. Y, back pay to Jan. 2400.00 James Weckman % gas pumped 44.09 Mary Haugen printer display 46.00 Mark Weis %safety boots 30.00 Callaghan $ Co. law books 82.05 Cross Nurseries tree replacement 49.99 Central McGowan chemical - 5.30 City of Hutchinson shelter & bldg permit 37.65 Clarke Outdoor Spraying equipment & chemicals 11,772.19 Crow River Cable TV Aug. cable service 6.45 Joe Daniels supplies concession stand 85.96 D.A.Tange Co. contract fee for July 200.00 Dobratz Inc. vaccum cleaner repair 4.65 Erickson Big D. phots $ concession supplies S9.71 1st State Federal payment on street sweeper 12,152.67 Fire Protection Publications publications 5.50 Friends of Mpls Library 43 admissions 86.00 The Garage Door Place garage door 705.00 Glencoe Community Education zoomobile fee 50.00 KLFD concert advertising 103.60 KNUJ concert advertising 199.00 Kables air conditioner 681.00 Lakes Gas Co. supplies 227.92 Leslie Linder bus transportation 967.92 Mn.Ice Arena Assn dues 50.00 Midland Products concession supplies 635.97 New Ulm Journal concert expenses 68.88 State of Minnesota publication 2.85 Secoa Rentals stage rental 173.31 Teply Equipment parts 150.27 Team Lab Chem Corp. chemicals 95.28 Technical Pub. Fire Eng. publications 124.69 Ticket Craft concert expenses 143.81 -4- Wagner Bernina Fabrics velcro 10.00 Yamaha Shop generator 995.00 Communication Auditos repairs 311.74 Amoco Oil Co. gasoline 19.86 Albinson supplies 74.93 Allen Office Products chair 200.00 Acme Wash Inc. car maintenance 28.00 AM. Weldind Supplies chemicals 25.90 Allen Precision Equipment supplies 102.99 Brandon Fire tire repair 5.50 Brinkman Studio film,pictures 51.15 Bullseye Reloading supplies 183.00 Central Garage June repair jobs 6788.85 Carr Flowers plant $ arrangement 22.95 Crow River Vet Clinic boarding fees 78.50 Coast to Coast supplies 82.74 Coca Cola Bottling concession supplies 347.00 Co. Treasurer dl fees for county 175.00 Charles Bailley €, Co. condensed report 412.50 Canada Life Ass. Co. Aug. dental ins. 1628.80 Culligan Water Cond. salt $ monthly service 38.50 Crow River Press Inc. paper $ printing 327.89 Crow River Glass Co. supplies 72.20 County Recorder recording fee 5.00 Firemans Fund Aug. LTD ins. 553.2S Family Rexall Drug supplies 60.61 Farmers Elevator Assn. chemicals 58.35 Floor Care supply cleaning supplies 313.23 Great Plains supplies- 57.59 GTC Auto Parts parts 9.80 Fitzloff Hardware supplies 136.60 Pamida supplies 47.30 Gopher Athletic rec. supplies 31.54 Gopher Sign Co. signs 27.70 GF Nemitz & Sons glass,brush $ paint 47.47 G $ K Services uniform rental 546.65 Holmstein Ice Rinks Inc. supplies 242.68 Henrys Candy Co. concession supplies 713.85 Home Bakery election supplies 30.37 Hutch Milk House supplies concession 65.66 Hutch Drug supplies 22.66 Hutch Leader concert ads & publications 983.45 Hutchinson Telephone phone 2452.80 Hutchinson Utilities electricity 6912.43 Hutchinson Utilities lamps,£ixtures,repairs etc. 4673.49 Hutch Wholesale Supply supplies 15.83 Hutch Fire $ Safety repairs 139.15 Orlin Henke aug. intown mileage 30.00 Int'l Conf. Bldg. Officials dues 60.00 Ind. School Dist. 423 lifeguard 611.00 Ink Spots supplies 94.50 Jahnkes Red Owl concession supplies 62.81 Jerabek Machine Shop supplies •90 Johnson Super Valu concession supplies 25.50 Juul Contracting storm sewer repair 332.00 -s- Joes Sport Shop supplies 335.60 KDUZ concert advertising 234.08 Kemske Paper Co. blank forms 14.62 Kokesh Athletic supplies 37.60 L & P Supply repairs F, supplies 83.25 L. N. Sickels $ Co. street materials 572.00 Minnesota Mutual Aug. life ins. 466.24 Mankato Mobile Radio repairs 49.50 McLeod Coop Power electricity 176.42 Neeker Sand & Gravel pea rock F, sand 226.93 Miller Davis Co. supplies 130.00 Kenneth B. Merrill mileage 100.28 Mn. U.0 Fund unemployment benefits 745.22 Midland Lines Inc. a bus sales 455.64 Mpls Star & Tribune subscription 35.10 Marilyn Swanson coffee 6.96 McGarvey Coffee Inc. coffee police 58.00 Northland Beverages concession supplies 660.40 Northern States Supply chemcials 43.47 Plaza OK Hardware supplies 182.35 Gary Plotz mileage $ expenses 340.73 Peterson Bus Service bus rental 535.00 Pikals Store parts 68.00 Rannow Electric repairs 44.00 Rockite Silo Inc. supplies 47.38 State Theatre aug. office rental 325.00 R 4 R Specialties equipment 1328.69 Sears supplies 16.48 Simonson Lbr Co. supplies 21.69 Sorenson Farm Supply rental & supplies 32.00 Standard Printing envelopes F, brochures 648.38 State Treasurer PERA 3407.52 State Treasurer Soc. Sec. 2572.42 James Schaefer i August 962.50 TKDA planning services 900.00 Tri County Water Cond. salt $ 3 mos rental 31.00 UnitedBldg. Center supplies 60.39 Xerox maintenance 848.15 Wm. Mueller 6 Sons street materials 3057.00 Commissioner of Revenue arena sales tax 74.55 $ 99,620.74 Bonds of 1984 Atkinson Blacktop Inc. street materials $ 802.03 Buffalo Bituminous est. #1 & 2 17,282.82 Hanson Construction est. #1 10,419.03 Juul Contracting est. #1 final 14,629.85 $ 43,133.73 I MUNICIPAL LIQUOR STORE Griggs Cooper & Co. wine $ liquor $ 2710.87 Twin City Wine Co. wine $ liquor 2779.15 Ed Phillips $ Sons wine $ liquor 2773.98 Quality Wine Co. wine $ liquor 1840.16 State Treasurer PERA 171.25 State Treasurer Soc. Sec. 282.06 Locher Bros Inc. beer 9974.15 ' Lenneman Beverage Inc. beer & mix 30,788.70 Friendly Beverage Co. beer 1919.95 Triple G Distributing Co. beer 13,134.05 Sprengler Trucking June freight chgs 443.43 City of Hutchinson water /sewer /refuse 42.66 Schlueter Refrigeration air cond. repair 222.60 Land, Sea & Air Co. repaip lettering 150.00 Nationwide Papers bags 174.74 Quades Electric bulbs 38.52 Hutchinson Telephone Co. phone 56.38 American Linen Supply July towel service 17.20 Mn. Liquor Store Assn. dues 200.00 Ed Phillips $ Sons wine $ liquor 21.32 Bernicks Pepsi Cola Bottling mix 21.75 Northland Beverages mix 388.50 Ed Phillips $ Sons wine $ liquor 21.31 Ed Phillips & Sons mix 58.80 Griggs Cooper $ Co. mix 12.73 Multi County Rodeo Assn. advertising 45.00 City of Hutchinson payroll 4506.04 City of Hutchinson payroll 4258.36 St. Treas. soc. security 265.40 State Treasurer PERA 208.53 State Treasurer PERA 176.86 State Treasurer Soc. sec. 291.31 $ 77,995.76 BOND FUNDS Library Construction Bonds Korngiebel Architecture architect fees 7368.00 Soil Exploration Co. soil testing 900.00 $ 8268.00 Fire Construction Bonds Hanson Construction Co. est #3 final parking lot $ 955.82 1981 Parking Bonds Hanson Construction Co. est #4 final Masonic Temple lot $ 2744.64 Bonds of 1983 Aero Asphalt Proj. 83 -10 -16 $ 11,163.25 Buffalo Bituninous Est. 10 final 2,733.54 J.W. Hanson Const. Co. est. #7 final 4,619.47 Juul Contracting final estimates & boulevard repair 4,457.02 1st Natl Bank of Mpls. public funds charges 12.00 $ 22,985.28 0 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 1984 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Larry Baumann 3. Consideration of Minutes - Regular Meeting of July 24, 1984 Action - Motion to approve - Motion to approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - July 1984 2. Nursing Home Board Minutes dated June 21, 1984 3. Parks and Recreation Board Minutes dated May 2, 1984 and May 30, 1984 Action - Order by Mayor received for filing (b) Resolution No. 7828 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 7829 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt (d) Consideration of Appointment of Mildred Nelson to HRA Board Action - Motion to ratify appointment (e) Consideration of Retail "On Sale" Non - Intoxicating Malt Liquor License for McLeod County Fairgrounds Beer Garden August 17 -21, 1984 Action - Motion to reject - Motion to approve and issue license (f) Consideration of Application for License to Sell Cigarettes at Retail by Eastern Star August 17 -21, 1984 Action - Motion to reject - Motion to approve and issue license COUNCIL AGENDA AUGUST 14, 1984 5. Public Hearing - 8:00 P.M. (a) Consideration of Issuing Industrial Development Revenue Bonds to Ag Systems, Inc. Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7830 (b) Assessment Roll No. 197 - Project No. 84 -04 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution No. 7831 (c) Assessment Roll No. 198 - Project No. 84 -05 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution No. 7832 (d) Assessment Roll No. 199 - Project No. 84 -07 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution No. 7833 6. Communications, Requests and Petitions (a) Consideration of Request by City Forester to Attend Arboricultural Conference September 19 -21, 1984 Action - Motion to approve - Motion to reject (b) Consideration of Customer Courtesy Parking Ticket (Presentation by Dick McClure) Action - (c) Consideration of Request for Fire Marshall to Attend Employee Right to Know Workshop On August 21, 1984 Action - Motion to approve - Motion to reject 7. Resolutions and Ordinances (a) Ordinance No. 16/84 - An Ordinance to Vacate A Portion of Hassan Street Between First Avenue S.E. and Washington Avenue East Action - Motion to reject - Motion to waive second reading and adopt • -2 0 0 0 COUNCIL AGENDA AUGUST 14, 1984 (b) Ordinance No. 17/84 - An Ordinance Amending Ordinance No. 464 Zoning Regulations of the City of Hutchinson, Section 8, Subdivision Section 8.03, R -2 Multiple Family Residence District Action - Motion to reject - Motion to waive second reading and adopt (c) Ordinance No. 18/84 - An Ordinance Amending Ordinance No. 464 Zoning Regulations of the City of Hutchinson, Section 9, Tabulation - Dimensional Requirements for Zoning Districts Action - Motion to reject - Motion to waive second reading and adopt (d) Resolution No. 7834 - Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for State Primary Election and State General Election Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Interest Rate On 1984 Bond Issue (DEFERRED JULY 24, 1984) Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7752 (b) Consideration of School Bus Parking at Elementary School (DEFERRED 6- 11 -84) Action - Motion to reject - Motion to approve and waive first reading of ordinance and set second reading for August 28, 1984 (c) Consideration of Establishing Dates for Council Budget Meetings: 1. August 20 - 3 -8:30 P.M. 2. August 23 - 3 -8:30 P.M. 3. August 29 - 6:00 P.M. (if necessary) 4. September 24 - 6:00 P.M. Action - Motion to reject - Motion to approve meeting dates 9. New Business (a) Consideration of Faulty Storm Sewer at Goebel Fixture Company Action - (b) Consideration of Request by First National Bank, Hutchinson, to Change Alley Between Third and Fourth Avenue to Two -Way Traffic Action - Motion to reject - Motion to approve and waive first reading of ordinance and set second reading for August 28, 1984 -3- COUNCIL AGENDA AUGUST 14, 1984 (c) Consideration of Application for Gambling Devices License Submitted by St. Anastasia Catholic Church Action - Motion to reject - Motion to approve and issue license (d) Consideration of Application for Bingo License Submitted by St. Anastasia Catholic Church Action - Motion to reject - Motion to approve and issue license (e) Consideration of Set -Up License for Crow River Country Club Action - Motion to reject - Motion to approve (f) Consideration of Subdivision Agreement for Clouse Addition Action - Motion to reject - Motion to approve subdivision agreement (g) Consideration of City'Cutting Weeds At Heritage Center Site On Highway 7 West (Requested by Heritage Center Promoters) Action - Motion to approve - Motion to reject (h) Consideration of Use of Library Square for Food Concession On September 14 -15, 1984 By Hutchinson Ambassadors Action - Motion to approve - Motion to reject (i) Consideration of Employing Part -Time Activities Supervisor At Senior Center Action - Motion to reject - Motion to approve employment (j) Consideration of Setting Public Hearing for Assessment Rolls No. 187 and No. 188 for Mac's Bluff Addition Action - Motion to reject - Motion to approve and set hearings for August 28, 1984 at 8:00 P.M. - Motion to waive reading and adopt Resolutions No. 7835 - No. 7838 (k) Consideration of Additional Minor Landscaping Improvements to Old Wigen and Plowman Parking Lots (Presentation by Dick McClure of Community Development Beautification Committee) Action - 10. Miscellaneous (a) Communications from City Administrator • -4- 0 0 COUNCIL AGENDA AUGUST 14, 1984 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -5- POLICE DEPARTMENT 11EMOP.ANDUM TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Court Closi IOR YOUR INFORMATION DATE August 14, 1984 In my memo of July 30, 1984 I pointed out to you that we had more developments in the potential closing of the Hutchinson Division of McLeod County Court. Since that time the Clerk of Court has gone to the County Commissioners to explain some of the reasoning behind the court closing. At that time Mr. Lipke indicated to the County Board that there were only three civil court conciliation cases filed in Hutchinson in the month of April. What Mr. Lipke failed to tell them was that there were 46 filings in June. The three small claims filings in April were the lowest in 10 years. This was due to the fact that the Deputy Clerk moved to Glencoe that month and it caused a lot of confusion to the Hutchinson residents as to where and how to file. He led them to believe that the civil court filings in Hutchinson were decreasing and made no mention of the fact that filings in Hutchinson were equal in number to those filed in Glencoe. He also did not indicate the numerous complaints that have been made regarding this potential closing. It should also be pointed out that the cases filed in Glencoe are for all cities in McLeod County, as well as the unincorporated areas, while the Hutchinson cases are for the City of Hutchinson only. The County Commissioners are not aware of the true statistics of the Hutchinson Court, only the ones the Clerk wants them to know. In 1984 to date 181 cases have been filed in Hutchinson, approximately the same amount as has been filed in Glencoe. At this rate 'there will be more filings in Hutchinson this year than last.year. What follows is a small table which indicates that cases filed in Hutchinson have been going up every year. 1980 243 1981 182 1982 294 1983 326 Our Deputy Clerk.now spends approximately 24 hours a week in Glencoe working only on Hutchinson Court matters, which would lead .me to believe that the work load in Hutchinson has not diminished, but is just being handled at a different location. The Clerk says that this is simplification, but to me it seems to be more confusing. An example of this is that when the Deputy Clerk'in Hutchinson prepares for Court on Tuesday she is forced to bring the files, records, money and equipment home with her and keep it overnight on Monday night so that she may bring it to court with her on Tuesday morning in Hutchinson. This is not only inefficient but certainly would be grounds for a legal objection by attorneys if they were to discover that these records are being brought into a private home and not being kept under lock and key. The Clerk has repeatedly talked about cost effectiveness in his department as a reason for this move. In fact, public service jobs such as the Clerk of Court cannot be completely measured on a scale of debit and credit. This service is done with courtesy to the public in mind and to serve the public's needs. With the population of Hutchinson ever increasing there is more of a need for a Court division now than ever before. It is difficult for me to understand how the Court Clerk can justify having a Deputy Clerk here for the past 12 years working 29 hours a week, serving our community, and then overnight decide that there is suddenly no further need for such Clerk, when in fact the work load has continued to increase over the years. The�Clerk has failed to even provide a typewriter for our Deputy Clerk or to attempt to alleviate this situation, although he is well aware of how strongly we feel. DMO:neb AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 7, 1984 1. Call to Order - 9:00 P.M. 2. Resolution No. 7825 - Resolution Canvassing Election Returns of City Special Election Held August 7, 1984 Action - Motion to reject - Motion to waive reading and adopt 3. Resolution No. 7826 - Resolution of Appreciation for David Doelger Action - Motion to reject - Motion to waive reading and adopt 4. Consideration of Watermain Removal At Old Armory Site Action - Motion to reject - Motion to approve removal 5. Consideration of Request for Transient Merchant Permit Action - Motion to reject - Motion to approve and issue permit 6. Consideration of Application for Retail "On Sale" Non - Intoxicating Malt Liquor License by Jaycees for August 11 and 17, 1984 Action - Motion to reject - Motion to approve and issue license 7. Adjournment r_ RESOLUTION NO. 7825 RESOLUTION CANVASSING ELECTION RETURNS OF CITY SPECIAL ELECTION HELD AUGUST 7, 1984 WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for the purpose of canvassing the election returns of the City Special Election held August 7, 1984, wherein voting machines were used for the casting of votes in every voting precinct of the City, and WHEREAS, the City Council has duly inspected the Return Sheets of each Pre- cinct using voting machines at said election, prepared and certified to by the election officers of the several precincts in which the election was held, there- fore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: 1. Said election returns be hereby canvassed, and the number of votes re- ceived at such election, together with the number of absentee ballots and spoiled ballots, if any, is hereby determined to be as follows: SPECIAL ELECTION On the Question: Shall the City of Hutchinson issue its General Obli- gation Bonds in the aggregate principal amount of $500,000, to be used with other funds available to the City of Hutchinson for the construction of a recreational facility and outdoor swimming pool? Spoiled Ballots 2 1 1 0 0 0 TOTAL PRECINCTS VOTES 1 2 3 4 5 YES 1,393 217 279 439 245 213 NO 418 90 59 89 75 105 Absentee Ballots 102 24 24 25 15 14 Total Votes Cast 1,811 307 338 528 320 318 Spoiled Ballots 2 1 1 0 0 0 2. That the total good ballots cast at said election was 1811. 3. That the Judges for said election were as follows: Precinct #1 Precinct #4 Olga Kern Verna Anderson Julie Flaa Eva Maas Precinct fit Emma Lake Margaret Sorenson Delain Rolfe Sedona Miller Phyllis Weseloh Precinct X13 Doris Daggett Darlene Knigge Rosetta Miller Barbara Scott Lillian Gilhousen Norma Schepers Geraldine Johnson Rosemary Santelman Precinct #5 Mildred Nelson Grace Kottke Rose Kadlec Mary J. Brummond Irma Kreie Registration Table Fern Frank Norma Totushek R f I Adopted by the City Council this 7th day of August, 1984. ATTEST: Gary D. Plotz City Clerk Michael A. Carls Vice -Mayor 0 TO -J� 12££i(£A5, David ilnelger has serueil the Titg well as a member of the %Bpitul heard fur the past thrrr (3) gears and eight (B) months; iUN£$£AS, ilnuid slaelgrr has srrurd faithfullg and diligrntlg giving of his time and talents tmuard the rnrirhmrnt of the Citg, NOU c8£ii£Y(3i{£, BE 3E i{£SU VED BV irii£ c3EV MuNc3t OY E9£ duly MY flI3NN£SOTA: EHAE, deep uppreriatinn is herebg rxpressed to 33auid 33nrlgrr far his afore- mrntinned servirrs and the gratitudr of Ratrhinsnn and the rifirrns thereof is hrrrhg exprresrd. Adnptrd hg the City Tounril this 7t4 dag of August, 1904. (5arg D. VIntr City Urrh fRirharl A. (Carlo virr -Magar 3• 2) 537-5151 i 37 INASH!NGTONAVENUE WEST HUTCNINSOIV. f,4iNN. 55350 M E M O DATE: August 6th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: R'atermain Removal Old Armory Site Attached is a letter from Citizens Bank relative to removal of the above - referenced line. I have discussed this with George Field and we recommend the line be abandoned inplace and capped in the alley and on Franklin Street. The line in the alley is connected to the main on First Avenue S.W., which allows for the abandonment. Marlow V. Priebe Director of Engineering MVP /pv attachment cc: George Field CITIZENS 13AIN1,1K August 2, 1984 Mr. Marlow Priebe, City Engineer City of Hutchinson 37 Washington Ave. W. Hutchinson, Mn., 55350 Dear Marlow: In completing a survey of lots 9 & 10, Block 12, South 1/2 of City of Hutchinson, the former site of the old Armory property, it has been called to our attention that a water main crosses this property -in an east to west direction on the south end, which I am assuming is the rear of the old Armory property. We are in the process of developing a new Auto -Bank and the location of this water main will interfere with the proposed develop- ment and, we hereby request removal of the line by September 1, 1984. I am assuming that the line is not in use at the present time or that other services can easily be provided through connections in the alley or adjacent street water mains. Should this abandonment of the water main develop any serious problems on behalf of the city, you may be assured of our cooperation and we will be pleased to discuss the matter with your department. Very truly yours, Irvin Burich President IB /lm OFFICES. 102 MAIN ST. SO0IGHWAY 15 SO. • HUTCHINSON. MINNESOT450 • PHONE: 612/5872233 POLICE DEPARTMENT MEMORANDUM TO FROM SUBJECT Mayor and Ci Dean M. O'Bo Lois Rusl Council Chief of Police DATE August 7, 1984 We have conducted a character check of the applicant and also checked her record. We have found nothing that would indicate why she should not be issued a license. She appears to be a legitimate retailer. DMO:nb APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS 2" x 2" Picture NAME and DRIVER'S LICENSE INFO NATION reouired / PERM ",ENT ADDRESS: � s 4- 17+e7/t . //A3 Ont;d •S `f. " - - P °!'AiiENT TELEPHONE: —7 3� /16- t- J_ _ 17 %37 - yS_ t- sir•aV sasa -As- F TEMPORARY LOCAL .ADDRESS: r q TEMPORARY TELEPHONE ACCESS:__ �W A DRIVER'S LICENSE NUMBER (STATE) — HEIGHT 5"j WEIGHT b EYE COLOR Gr FEES & LENGTH OF PERMIT REQUESTED How many days ?_,5___ Months Or year? LICENSE FEES ARE AS FOLLOWS: Application Fee of $25 applied towards the following permit fee(s) Solicitors, per day ......... ............................... $ 25.00 Solicitors, per year ........ ............................... $200.00 v,T�ransient Merchants, per day ............................... $ 25.00 Transient Merchants, per year .............................. $200.00 Peddlers, per day ........... ............................... $ 25.00 Peddlers, per year ........... ............................... $200.00 BACKGROUND STATEMENT HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES NO_JA�__-_ IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: JPtJ: _fit-AJQc k MA4. DESCRIBE METHOD OF DELIVERY: AYA - --" Ak —(A-R5 oevec� e C DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER: PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME & ADDRESS: NAME & ADDRESS: ^Lw� -)We 1J-j+ir4s '�iKK /.h M�I�I Owi�c, lYlctok CND's ah S� t '000% e C.�Gk,S. t (��it �i /i�Ya kin W ro PH NE NUMBER: PHONE NUMBER: S) :JE LAST CITY YOU CARRIED ON SAME ACTIVITY: CITY /STATE NAME: 0j &4b #A FQ ✓ - 6uc� D;TE OF ACTIVITY: FROM: 3 �--5 TO: p we ;A 'T,c ken cja✓ Tor 0. to i _ b:uofsr�l�.oa I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.* I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case; the costs of prosecution. S gn � f Ap licant u4a4 a3'� , * No application will be forwar ed to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION: -3- SAMPLE AD Ar 0-cchi 1-1-eavy Duty. Sevvin-g fvl6chines', Nacch!`s Education DepInmenip'lezed orders in anticipation of large %zzhool Due to budget cuts these sales were unclai.rnedTnese machines must be sold! All machines offered arc the most modern machines in the Necc-hi line -These machines awe MADE OF METAL and sew on all fabrics LEV1S,CANVASVPH04 STERY,NYLON,STRETCH,VINYL,SILK.EVEN SEW ON LEATHER! These rnactM Ines are new with a 25 YEAR WARRANM- With the new 1984 Necchi machine, you just set the color coded dial and sae magic happm Straight - sewing (any size),invisible blind hem, rnorh,gram,salin sfilch,embroidery.appljque,sew on buttons and snaps.lopstlich- etutic stitctiprotessional seriling stitch.straight stretch stitch —eli of this and mare,wilhoul the need of old-lO bioned cams or programmers. YOUR PRICE WITH THIS AD 5198 WITHOUT THIS AD 5498 Checksffisa,Mastercharge Welcome.. I PLACE WESTERN INN 1232 N. INTERSTATE 35, OWATONNA MEETING ROOM P 63 DAM 3 Big Days Only! FRIDAY, AUG. 3rd: 10 A.M. to 9:00 P.M. SATURDAY, AUG. 4th, 10:00 A.M. to 9:00 P.M. SUNDAY, AUG. 5th -10:00 A.M. to 4:90 P.M. tpOnsored - by- Maranatha MSewing Suplyl-�*- WE ARE OLD FASHIONED ABOUT QUALITY, SERVICE E CUSTOMER SAT 0 0 RETAIL "ON SALE" Mate of S-Rinne 50ta, 0017XTY OF..._. McLeod',__— ._._._...__.. —.` City Council City To the ........ ....... ... ......._.... ........ of the ..... .... I ... ............................ ....... . .... ...................... ................................. ................................... State of Minnesota: The Hutchinson Jaycees hereby appl.5—for a license for the term of from 19 84 to MU At Retail Only, Non-Intoxicating Malt Liquors, as the same are defined by law, for consumption "OA" those cerja,*n, P714Migej in Hutchinson described as follows, to-wit.... . ......... Robert's Park for Softball tournament at which place said applicant ...... operate ...... the- business of and to that end represent.--and state..... nj follows. That said applicant.._ ............ .................. . ... ...... .......... cWten ... _--of the United States; of flood moral character and repute; and ha ........ attained the ape of el years; that-........_..._ .............. ... ........ . .. . ............. . propTiefor ------ of the eAtablishmznt for which the license will be. issued if this application is .6ranted., _ . That no manufacturer of such non-intoxLeatinff nizat liquors has any ownership, in whole or in part, in said business of said applicant. —Dr any interest therein; That said appUcant.._7noke._.th!s application purjuant and subject to all the laws of the State of Minnesota and the ordinances and refuLatio" of applicable thento, which are hereby made a part hereof, and hereby alree.—Io observe and obey the same; 0A Pvt �� Each applicant farther states that he is not now the holder of, nor has he made application for, nor dam A4 intend to make application for a Federal Retail Dca.Zar'& Special tax stamp for the sale of Intoxioatinf liquor. Dated July 23 .7984 _ J oXh'L ick 4pplicant- P. O. Jddress RuAll, "ON SAI,E„ Mate of I 1111 E 5Dtaf McLeod City Hutchinson COUNTY OF.- ...__....._... . .... . -- - - - - -- -- City Council . City Hutchinson To the ............... . . .. _of the ....... .I .. .. . ........... ........... �of .. ... . ... . . . . . .... .. .. .................. ............................. ............ ---- -- ---- __ .................. .........._.State of Minnesota: The Hutchinson Jaycees hereby appT ... Y_ -for a 11cr"e for t4 terra of.._..- .- -. -_.. two.- da_ys__._______ . ...... — ----- from ------------ Of_____.August--- 19---.84, to V-11 At Retail Only, Non - Intoxicating Malt Liquors, as the same are delin-rd by law, for consumption "OX" those C.Cri— -n prCMILRU in the — _ - ----- Hutchinson dzzcriZ--d as follows, Robert's Park for Softball Tournament at which place said appZicant ------ operate_. the buz-.nzes of—_. and to that end represent.- ...and, state..-as follows: That said applicant...__._.....__... . ........... . __ __rZlizen . .... of the United States; of Qood 7naral cAara4L5r and repute; and ha -- -- ----- attained the age of 21 years; that. - - - ---- --- - ---- - ---- - - ---------- ;D7V, ,f4gr__.of the c.gtablixh.7nznt for which the license will be Lmuz-d if this appZi=60n is granted. T7,,r no manufacturer of such nor intozricatinf malt liquors has any ownership, in whole or in part, in said business of said applicant - ....or or any interest therein; 1`h,- ' said appli_-ant_ ---- Tno ke ..... this application pursuant and subject to all the laws of the 914to of AfinnzeuLa and the ordinances and regulation of said.. -- ------- applicable thereto, whLch are hereby rnade a part hereof, and hereby agree ..... lo obtarve, and obey the same; t4 tz, Cv. a U�� Eac7- app'zoant fwrfl:.er il-atm that he is not now the holder of, nor has he made application for, nor deej he f: R to TnaJ-c applir-atizin far a Federal Retail Dealzr's Special ta.r slaznp for the sale of ln.tosioatih li4qUOT. Dated. July 23, . 1p ...B4_ Xppucc-nee- F. 0. fddxe"