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cp07-10-1984 cHUTCHINSON CITY CALENDAR 4 WEEK OF July 8 TO July 14 r 1984 WEDNESDAY -11, SUNDAY MONDAY TUESDAY -8- -9- -10- THURSDAY -12- 8:00 P.M. - Special Meeting of 7:30 P.M. - City Council Meet- Parks & Recreation ing at City Hall Board and Recrea- tional Facilities Task Force at City Hall FRIDAY SATURDAY -13- -14- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 10, 1984 A. Call to Order - 7 :30 P.M. ✓2. Invocation - Reverend Gary Galchutt ✓3. Consideration of Minutes - Bid Opening of June 25, 1984 and Regular Meeting of June 26, 1984 Action - Motion to approve - Motion to approve as amended /4. Routine Items ,/(a) Reports of Officers, Boards and Commissions 1. Building Official's Report - June 1984 2. Library Board Minutes dated June 26, 1984 3. Nursing Home Board minutes dated May 24, 1984 Action - Order by Mayor received for filing J(b) Consideration of Appointment of Donald Schumacher to Tree Board Action - Motion to ratify appointment J(c) Consideration of Retail "On Sale" Non - Intoxicating Malt Liquor License for Hutchinson Jaycees On July 21 -22, 1984 Action - Motion to reject - Motion to approve and issue license ,/(d) Consideration of Appointment to Utilities Commission Action - 5. Public Hearing - 8:00 P.M. ✓ (a) Project No. 84 -08 Action - Motion to close hearing - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution 6. Communications, Requests and Petitions f(a) Consideration of Compensation for Loss Resulting from Airport Zoning Ordinance Action - COUNCIL AGENDA JULY 10, 1984 1(b) Presentation On Sewage Treatment Facilities by Dr. George Harrison and Associates Action - Ac) Discussion of Frank Faye's Hotel and Parking Proposal (Parkview Plaza) Action - 7. Resolutions and Ordinances ✓(a) Resolution No. 7799 - Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for the City Special Election Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 7800 - Resolution Accepting $62,500 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt ✓(c) Resolution No. 7801 - Resolution Amending Resolution No. 6342 for Estab- lishing Guidelines for Industrial and Commercial Development Revenue Financing Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business V(a) Consideration of Option for Purchase of Boldt Property (Proposed Water Treatment Facility Site) (DEFERRED JUNE 11, 1984) Action - (b) Consideration of Change Order No. 1 for Storm Sewer Extension On Glen Street by Elementary School (Project 84 -02, Part II) Action - Motion to reject - Motion to approve change order and authorize signing )(c) Consideration of Sale of TV Franchise and Extension of Cable TV Franchise (DEFERRED JUNE 26, 1984) Action - Motion to reject - Motion to approve sale and extension of franchise - Motion to waive first reading of ordinance and set second reading for July 24, 1984 -2- COUNCIL AGENDA JULY 10, 1984 ✓(d) Consideration of Approving Plans and Specifications for Plowman Off- Street Parking Lot and Ordering Advertisement for Bids (DEFERRED JUNE 26, 1984) Action - Motion to reject - Motion to approve plans and specifications and call for bids - Motion to waive reading and adopt Resolution No. 7775 ✓(e) Consideration of Approving Plans and Specifications for Wigen Off- Street Parking Lot and Ordering Advertisement for Bids (DEFERRED JUNE 26, 1984) Action - Motion to reject - Motion to approve plans and specifications and call for bids - Motion to waive reading and adopt Resolution No. 7776 J(f) Consideration of Establishing City Policies (DEFERRED JUNE 26, 1984) Action - Motion to reject - Motion to approve and adopt policies ,/(g) Consideration of Offer to Tear Down Bretzke Garage Structure and Restore Rear of Building By Owners of 45 Library Square Action - 9. New Business J(a) Consideration of Improvements On T.H. 7 West and California Street Action - Motion to approve - Motion to reject ,/(b) Consideration of Watermain Improvement for Block 21, South Half City Action - Motion to reject - Motion to approve improvement Jc) Consideration of Motor Pool Replacement Vehicles Action - Motion to reject - Motion to approve replacement ,/(d) Consideration of Mosquito Control Action - ,/(e) Consideration of Replacing Breathalyzer Machine Action - Motion to reject - Motion to approve and authorize signing agreement - Motion to waive reading and adopt Resolution Jf) Consideration of Transferring Funds for Summer Band Concert Series Action - Motion to reject - Motion to approve transfer -3- COUNCIL AGENDA JULY 10, 1984 ✓10. Miscellaneous (a) Communications from City Administrator ✓11. Claims, Appropriations and Contract Payments (a) Verified Claims Action — Motion to approve and authorize payment from appropriate funds ✓12. Adjournment -4- i 0 MINUTES BID OPENING MONDAY, JUNE 25, 1984 The bid opening was called to order by City Administrator Gary D. Plotz at 4:00 P.M. The following were present: City Administrator Gary D. Plotz, Finance Di- rector Kenneth B. Merrill, and Fire Chief Butch Henke. Administrator Plotz read the Advertisement for Bids, Heavy Duty Rescue Unit. The following bids were received and opened: BASE BID Marion Body Works, Inc. Marion, WI $70,145.00 and Fire Safety Products Duluth, MN Mid - Central Fire Inc. Edina, MN 64,390.00 and 3D Fire Apparatus Inc. Bonduel, WI The bids were referred to the Fire Department for review and a recommendation to the Council. There being no further business, the bid opening adjourned. M E M O R A N D U M DATE: — — July-6, 1984 — — — — — — — — — — — — TO: Mayor and City Council — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — FROM: Marilyn Swanson, Administrative Secretary SUBJECT: City Council Minutes for June 26, 1984 -------------------------- - - - - -- Due to a two -day vacation, a holiday, and a very 1- o- o -o -n -g Council meeting, the City Council minutes for June 26, 1984 will be completed on Monday, July 9. I will see that you receive the completed set prior to the meeting on July 10. i l 0 i MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 26, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The following were present: Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky and Mayor Robert H. Stearns. Absent: Alderman Mike Carls. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Gary Brooks. 3. MINUTES The minutes of the Board of Review of June 5, 1984 and regular meeting of June 11, 1984 were approved as presented. PRESENTATION Mayor Stearns presented Karine Rimbert, an A.F.S. student from France, with a Resolution and the City's Coat of Arms plaque. He also wished her well as she returns to her homeland. It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to waive read- ing and adopt Resolution No. 7797. Motion unanimously passed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - MAY 1984 2. PLANNING COMMISSION MINUTES DATED MAY 15, 1984 3. LIBRARY BOARD MINUTES DATED JUNE 20, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) CONSIDERATION OF APPOINTMENT OF DR. W. G. MISKOFF TO POLICE CIVIL SERVICE COMMISSION The motion was made by Alderman Torgerson to ratify the appointment of Dr. W. G. Miskoff. Motion seconded by Alderman Mikulecky and carried unanimously. A, 9 COUNCIL MINUTES JUNE 26, 1984 5. PUBLIC HEARING - 8:00 P.M. (a) ITEM WITHDRAWN (b) SALE OF TV FRANCHISE AND EXTENSION OF CABLE TV FRANCHISE Mayor Stearns called the public hearing to order at 8:00 P.M. Mr. Bill Mickelson, president of Mickelson Media, Inc., commented on the purchase of the Hutchinson cable TV system in 1980 from North American Communications Corp. and its growth in the past four years. The Mickel- son Media company is selling its Minnesota systems and shifting its serv- ices to the southwest area. He reported two companies were interested in purchasing the local cable TV system, namely, Dowden out of Atlanta, Georgia and North American Communications Corp. (C.S.I.) of Hector, Min- nesota. It was his recommendation to approve the sale to C.S.I. to honor the right of first refusal agreement between the two companies. Mr. Hubertus Sarrazin, Executive Vice President of North American Cable` Systems, made reference to his letter dated June 22, 1984 and reviewed the proposed terms contained therein. He pointed out the company was re- questing a five year extension of the franchise from the current June 1989 expiration date to June 1994. Mr. Larry Aldridge, Director of Corporate Development for Dowden Communi- cations, Inc. or Dow -Sat of Minnesota, Inc., stated his company was also an applicant for purchase of the cable TV franchise. At present his com- pany has 29 franchises in the State of Minnesota. He summarized the back- ground of events leading up to their offer of purchase. He pointed out that the franchise and ordinance were granted by the City of Hutchinson, and the City Council would make the final decision on the sale. There- fore, he thought it unusual that the previous owner had a private agree- ment with the purchaser, which the City was not aware of until recently. Dowden was also requesting a five year extension of the franchise for a total of 10 years. In closing, Mr. Aldridge made reference to a national coverage advertisement which had been run by C.S.I. regarding the sale of the Hutchinson franchise. Mr. Robert Tennessen, attorney for Dowden, presented his legal opinion re- garding the right of first refusal on the sale of a franchise. He referred to Section 22 of the City Ordinance regarding transfer of the franchise and stated that secret agreements regarding public cable franchises were not favored in the law. The Minnesota Cable Communications Act and the Rules of the Department favor full disclosure of terms and conditions which af- fect the public interest. It was his opinion that the contractual agree- ment was unenforceable. C.S.I. President, Curt Sampson, stated that Dowden and C.S.I. are two com- panies that will deliver what they promise. Since his company had the 0 -2 0 0 COUNCIL MINUTES JUNE 26, 1984 0 right of first refusal, C.S.I. decided to wait until someone else had established a price before determining if they were interested in the franchise. It was their position that the agreement was legitimate. The franchise was sold to Mickelson Media in 1980 due to some public relations problems, which the current owner had also encountered with easements. How- ever, C.S.I. was interested in the Hutchinson cable TV system and wanted to return to the community. City Administrator Plotz commented that the City was not aware of the right of first refusal agreement at the time of the franchise sale in 1980; however, the former cable TV manager, Greg Curry, had informed him of it subsequent to the proposed sale. The motion was made by Alderman Mlinar to close the hearing at 9:13 P.M. Alderman Torgerson seconded the motion, and it unanimously carried. Following discussion, Alderman Mlinar moved to defer this item until the July 10, 1984 City Council meeting. Motion seconded by Alderman Torger- son and unanimously approved. (c) ASSESSMENT ROLL NO. 190 - LIPKE ADDITION (CONTINUED HEARING FROM FEBRUARY 14, 1984) Mayor Stearns called the continued hearing to order. City Engineer Priebe reported that when the subdivision agreement for the Lipke Addition plat was prepared, the costs were included in it. The de- ferred assessments were being updated. No one had been present for the February 14, 1984 public hearing. Alderman Torgerson moved to close the hearing at 9:15 P.M. Alderman Mlinar seconded the motion, and it passed unanimously. It was moved by Alderman Torgerson to approve assessment roll No. 190 and to waive reading and adopt Resolution No. 7798. The motion was seconded by Alderman Mlinar. After discussion, the motion was amended by Alderman Torgerson to adjust the interest on the trunk storm sewer assessment ac- cording to the new policy regarding deferred assessments. Alderman Miku- lecky seconded the amendment, and it unanimously carried. The motion was approved unanimously. 6. COMMUNICATIONS REOUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR FIRE MARSHALL TO ATTEND FIRE INSTRUCTORS PLANNING MEETING ON JULY 7, 1984 After discussion, the motion was made by Alderman Mlinar, seconded by Ald- erman Mikulecky, to approve the Fire 'Marshall attending the planning meet- ing. Motion passed unanimously. -3- COUNCIL MINUTES JUNE 26, 1984 (b) UPDATE REPORT ON NLW LIBRARY ADDITION BY JOHN KORNGIEBEL Mr. John Horrock informed the Council that the Library Board had met and approved the proposed final design concept for the library addition. Architect John Korngiebel reported the Library Square would remain intact to preserve the historic facade. The addition will be to the east of the existing building, with the main entrance at ground level on Hassan Street. The interior of the old part will be renovated. Alderman Torgerson moved to authorize a public hearing for the vacation of easement of Library Square. Motion seconded by Alderman Mlinar and unanimously approved. (c) CONSIDERATION OF REQUEST FOR FINANCE DIRECTOR TO ATTEND COMPUTER SYMPOSIUM JULY 24 -26, 1984 The motion was made by Alderman Mikulecky, seconded by Alderman Torgerson, to approve the computer symposium. Motion passed unanimously. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7778 - RESOLUTION FOR PURCHASE It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7778. Motion carried unanimously. (b) ORDINANCE NO. 8/84 - AN ORDINANCE AMENDING SECTION 800:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED "CONDITIONS OF LICENSES" Following discussion, it was moved by Alderman Mikulecky to waive the second reading and adopt Ordinance No. 686. Alderman Torgerson seconded the motion, and it unanimously passed. (c) ORDINANCE NO. 9/84 - AN ORDINANCE AMENDING SECTION 806:35 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED "CONDITIONS OF LICENSE" After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mikulecky, to waive the second reading and adopt Ordinance No. 687. Motion approved unanimously. (d) ORDINANCE NO. 10/84 - AN ORDINANCE AMENDING SECTION 710 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED "TRAFFIC, LOCAL REGULATIONS" It was moved by Alderman Mikulecky to waive the second reading and adopt Ordinance No. 688. The motion was seconded by Alderman Mlinar and unani- mously carried. -4- 0 • COUNCIL MINUTES JUNE 26, 1984 (e) ORDINANCE NO. 11/84 - AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS LOT 7, BLOCK 1, WALLER'S SUB- DIVISION (SOUTHERLY PARCEL) Following discussion, Alderman Torgerson moved to waive the second read- ing and adopt Ordinance No. 689. Motion seconded by Alderman Mlinar and passed unanimously. (f) ORDINANCE NO. 12/84 - AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS LOT 7, BLOCK 1, WALLER'S SUB- DIVISION (CENTER PARCEL) It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to waive second reading and adopt Ordinance No. 690. Motion unanimously approved. (g) ORDINANCE NO. 13/84 - AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS LOT 7, BLOCK 1, WALLER'S SUB- DIVISION (NORTHERLY PARCEL) After discussion, the motion was made by Alderman Mikulecky to waive the second reading and adopt Ordinance No. 691. Motion seconded by Alderman Torgerson and carried unanimously. (h) ORDINANCE NO. 14/84 - ORDINANCE AMENDING SECTION 710:10 OF 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 18 THERETO RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" Alderman Mlinar made the motion to waive second reading and adopt Ordi- nance No. 692. The motion was seconded by Alderman Torgerson and unani- mously passed. (i) RESOLUTION NO. 7779 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7779. Motion adopted unanimously. (j) RESOLUTION NO. 7780 - RESOLUTION TO AMEND WORDING IN RESOLUTION NO. 7765 FOR QUESTION ON RECREATIONAL FACILITY /SWIMMING POOL BOND ISSUE Following discussion, the motion was made by Alderman Mlinar to waive read- ing and adopt Resolution No. 7780. Motion seconded by Alderman Torgerson and unanimously carried. (k) RESOLUTION NO. 7788 - NO. 7796 - RESOLUTIONS OF APPRECIATION TO JOINT AIRPORT ZONING BOARD Alderman Mlinar moved to waive readings and adopt Resolutions No. 7788 through No. 7796. Alderman Torgerson seconded the motion, and it passed unanimously. -5- COUNCIL MINUTES JUNE 26, 1984 8. UNFINISHED BUSINESS (a) CONSIDERATION OF COMMERCIAL AND RESIDENTIAL REFUSE RATES FOR JUNKER SANITATION (DEFERRED JUNE 11, 1984) Records of Junker's landfill charges for the past two years were obtained from the County, and they showed that landfill use only equaled one -half a yard per household. Discussion was given to the amount of garbage dumped at the landfill and the actual cost per yard. Alderman Mikulecky moved, that based on the landfill increase of 60C per yard, to approve a 60C per month residential refuse rate increase for Dun- ker Sanitation. Motion seconded by Alderman Mlinar. The motion failed, with Alderman Mikulecky voting aye and Aldermen Torgerson and Mlinar and Mayor Stearns voting nay. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve a 75C per month increase for residential refuse service. Motion carried, with Aldermen Mlinar and Torgerson and Mayor Stearns voting aye and Alderman Mikulecky voting nay. It was moved by Alderman Mlinar to approve a 50C per month refuse rate in- crease per commercial container. Motion seconded by Alderman Mikulecky and unanimously carried. City Attorney Schaefer stated the City wanted to be sure the billings for mobile home parks were treated equally and to establish a rate for said trailer courts. Discussion followed, with no action taken at this time. City staff was directed to prepare a recommendation on billing for mobile home parks. (b) PRESENTATION ON SPRINKLER SYSTEMS BY FIRE MARSHALL (DEFERRED JUNE 11, 1984) Fire Marshall'George Field made a presentation on the proposed sprinkler systems in the downtown area. He suggested holding an informational meet- ing with the downtown business people at some future date. No action was taken on the plan. (c) CONSIDERATION OF AWARDING BID FOR PROJECT 84 -01, PART II (HILLTOP ADDN.) (DEFERRED FEBRUARY 28, 1984) City Engineer Priebe reported that two bids were received on February 28, 1984 for project No. 84 -01, Part II. It was his recommendation to award the bid to the low bidder, Buffalo Bituminous in the amount of $20,970. Following discussion, Alderman Torgerson moved to approve and award the bid to Buffalo Bituminous, low bidder, and to waive reading and adopt Reso- lution No. 7768. Motion seconded by Alderman Mlinar and unanimously passed. (It was noted that Alderman Mikulecky no longer owns property in Hilltop Addition, and therefore, had no conflict of interest in voting on the bid.) 1 01 -6- 0 0 COUNCIL MINUTES JUNE 26, 1984 L (d) CONSIDERATION OF DRAINAGE DITCH LOCATED ON WEST SIDE OF AIRPORT (DEFERRED JUNE 28, 1983) It was reported there had been a meeting with the affected property owners around the airport. Prior to the drainage ditch being cleaned out, a form must be submitted to the DNR for approval. City Engineer Priebe will re- view the matter with the property owners in the area. (e) REPORT ON ENFORCEMENT OF OFF- STREET PARKING LOT TIME LIMITS BY_POLICE CHIEF (DEFERRED JUNE 11, 1984) The Police Chief submitted a written report stating that the off - street parking lots were being patrolled and the three hour parking time limits enforced. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS There was no one present to request an extension of the payment period. Upon motion by Alderman Torgerson, seconded by Alderman Mlinar, it was moved to authorize discontinuation of service on July 2, 1984 unless other arrangements were made. Motion carried unanimously. (b) CONSIDERATION OF "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR LION'S CLUB ON JULY 21 722, 1984 Following discussion, it was moved by Alderman Mlinar to approve and issue the non - intoxicating malt liquor license. Motion seconded by Alderman Mikulecky and approved unanimously. (c) CONSIDERATION OF TRAFFIC CONTROL SIGNAL AGREEMENT WITH MINNESOTA DEPARTMENT OF TRANSPORTATION FOR T.H. 15 AND SOUTH GRADE ROAD The Minnesota Department of Transportation submitted to the City an agree- ment covering the cost, maintenance and operation of a temporary traffic control signal on T.H. 15 at South Grade Road. The State has scheduled a contract letting in 1986 for said location. After discussion, Alderman Torgerson moved to approve and authorize sign- ing the agreement with the State of Minnesota and to waive reading and adopt Resolution No. 7777. The motion was seconded by Alderman Mikulecky and unanimously passed. (d) CONSIDERATION OF PROJECT 84 -08 BY ORDERING ENGINEER'S REPORT, RECEIVING REPORT AND SETTING HEARING DATE -7- COUNCIL MINUTES JUNE 26, 1984 City Engineer Priebe reported that an improvement of storm sewer and ap- purtenances was proposed for Block 5, Stoney Point Addition located be- tween Stoney Point Road and Boulder Street, at an estimated cost of $7,620. It was his recommendation to hold a public hearing on July 10, 1984 at 8:00 P.M. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to accept the engineer's report, set the hearing for July 10, 1984 at 8:00 P.M., and to waive readings and adopt Resolutions No. 7769 and No. 7770. Motion unanimously carried. (e) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PROJECT NO. 84 -04, FIRST AVENUE NORTHEAST (SANITARY SEWER) AND ORDERING ADVERTISEMENT FOR BIDS City Engineer Priebe presented the plans and specifications for the im- provement of First Avenue Northeast from Hassan Street West to the alley by the construction of sanitary sewer main, sewer and water service leads and appurtenances. It was his recommendation to advertise for bids to be received on July 20, 1984 at 2:00 P.M. After discussion, it was moved by Alderman Mikulecky to approve the plans and specifications and to call for bids on July 20, 1984 at 2:00 P.M., and further to waive reading and adopt Resolution No. 7771. Alderman Mlinar seconded the motion, and it passed unanimously. (f) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PROJECT NO. 84 -05, FRANKLIN STREET (STREET IMPROVEMENT) AND ORDERING ADVERTISEMENT FOR BIDS Plans and specifications were presented by the City Engineer for the im- provement of Franklin Street from Second Avenue Southwest to First Avenue Southwest by the construction of grading, gravel base, bituminous base, bituminous wear course, curb and gutter and appurtenances. The recommenda- tion was to advertise for bids to be received July 20, 1984 at 2:00 P.M. Following discussion, Alderman Torgerson moved to approve the plans and specifications and to call for bids on July 20, 1984 at 2:00 P.M., and to waive reading and adopt Resolution No. 7772. Motion seconded by Alderman Mikulecky and unanimously approved. (g) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PROJECT 84 -06, LYNDALE AVENUE (STREET OVERLAY) AND ORDERING ADVERTISEMENT FOR BIDS It was reported that project 84 -06 was not included in the improvement bond for 1984. City Engineer Priebe recommended including this project in the 1985 improvements. After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to reject project No. 84 -06. Motion carried unani- mously. y 46 -8- • COUNCIL MINUTES JUNE 26, 1984 (h) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PROJECT 84 -07, SCHOOL ROAD NORTH, HELLAND'S FIFTH ADDITION, AND ORDERING ADVERTISEMENT FOR BIDS City Engineer Priebe requested approval of the plans and specifications for the improvement of School Road from Seventh Avenue to the north line of the plat by the construction of sanitary sewer, watermain, storm sewer, gravel base and appurtenances. It was recommended to advertise for bids to be received on July 20, 1984 at 2:00 P.M. Following discussion, it was moved by Alderman Torgerson to approve the plans and specifications, to call for bids on July 20, 1984 at 2:00 P.M., and to waive reading and adopt Resolution No. 7774. The motion was sec- onded by Alderman Mlinar and unanimously passed. (i) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PLOWMAN OFF- STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS After discussion, the motion was made by Alderman Mlinar to defer this item until the July 10 Council meeting. Alderman Torgerson seconded the motion, and it carried unanimously. (j) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR WIGEN OFF- STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS Following discussion, Alderman Mlinar moved to defer this item until the July 10 Council meeting. The motion was seconded by Alderman Torgerson and approved unanimously. (k) CONSIDERATION OF DEVELOPING LOTS AT SOUTH END OF CARLISLE STREET Mr. John Keith requested approval from the City Council to develop lots at the south end of Carlisle Street, which is presently a dead end. Dur- ing discussion, it was pointed out that the City would require a right -of- way to the proposed cul de sac and an easement to the affected the line. City Engineer Priebe stated the charge back on the tile would require a public hearing, while the cul de sac would be assessed to the property owner. It was moved by Alderman Mlinar to approve the sale of the property on Carlisle Street, contingent upon the City obtaining the right -of -way for the cul de sac and an easement for the re- routed tile line, with the pos- sibility of proceeding if all property owners were in agreement. Motion seconded by Alderman Torgerson and passed unanimously. COUNCIL MINUTES JUNE 26, 1984 (1) CONSIDERATION OF STORM SEWER AND INSTALLATION OF MAN HOLE ON GLEN STREET AT ELEMENTARY SCHOOL Independent School District No. 423 requested that the storm sewer located at the intersection of Glen Street and First Avenue South (east of the elementary school) be extended south approximately 220 feet. This would help solve a water problem at the elementary building. After discussion, the motion was made by Alderman Mlinar to direct the City Engineer to prepare plans and specifications for the storm sewer ex- tension on Glen Street for consideration at the July 10 City Council meet- ing. Alderman Torgerson seconded the motion, and it unanimously carried. (m) DISCUSSION OF PROPOSED BURLINGTON NORTHERN RAILROAD ABANDONMENT TO CITY OF HUTCHINSON Mr. Ray Zimmerman, president of the Central Prairie Railway Association, stated the Hutchinson - Wayzata railroad line had been put back on the map for possible abandonment by Burlington Northern. Although DOT had done'a survey and determined the line to be viable and profitable, Burlington Northern did not believe it to be profitable enough to rehabilitate. Con- cern was expressed that the City needed a railroad service. Mr. Ancher Nelson reported on a meeting he attended with Burlington North- ern representatives present. The railroad felt no obligation to maintain service north of the river. He pointed out the elevator site was chosen upon advice from the Burlington Northern. City Engineer Priebe commented that he had on file a letter dated June 8, 1975 in which he requested a track to the north.of Hutchinson. (n) CONSIDERATION OF TWO YEAR CONTRACT WITH INDEPENDENT SCHOOL DISTRICT NO. 423 FOR RENTAL OF CIVIC ARENA City Administrator Plotz reported the new contract with the School District for rental of the Civic Arena would include a five percent increase the first-year of the previous $10,575 contract, and an additional five per- cent increase the second year. Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the contract. Motion approved unanimously. (o) CONSIDERATION OF DATA COMMUNICATION UPGRADE WITH LOGIS Finance Director Ken Merrill explained the need for an additional terminal at City Hall. The estimated cost of the multiplexor system would be $12,500, with the money to come from the water /sewer fund. -10- i • COUNCIL MINUTES JUNE 26, 1984 After discussion, Alderman Mlinar moved to approve and authorize the purchase of the system. Motion seconded by Alderman Torgerson and car- ried unanimously. (p) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY RICHARD WAGNER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Richard Wagner requested a conditional use permit to allow moving a utility shed onto his property. It was the recommendation of the Plan- ning Commission to approve the request. Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to approve and waive reading and adopt Resolution No. 7781. Motion passed unanimously. (q) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY HARTLEY AND BARBARA ROSEBROCK WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. and Mrs. Hartley Rosebrock submitted an application for a variance to allow construction of a garage three feet from the sideyard line of their property. The Planning Commission granted favorable approval to the request. After discussion, the motion was made by Alderman Torgerson to approve and waive reading and adopt Resolution No. 7782. Motion seconded by Ald- erman Mikulecky and unanimously carried. (r) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY DUANE HAGEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Duane Hagen requested a six foot variance to allow the construction of a garage zero feet from the rearyard property line. It was the recom- mendation of the Planning Commission to grant a three foot variance. Following discussion, Alderman Torgerson moved to approve the Planning Commission's recommendation and to waive reading and adopt Resolution No. 7783. Alderman Mlinar seconded the motion, and it was unanimously ap- proved. (s) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY GENE JESERITZ WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION An application was submitted by Gene Jeseritz for a one foot variance to allow the construction of an attached garage five feet from the sideyard property line. It was the recommendation of the Planning Commission to approve the request. -11- COUNCIL MINUTES JUNE 26, 1984 After discussion, it was moved by Alderman Mikulecky, seconded by Alder- man Torgerson, that based on the favorable recommendation of the Plan- ning Commission to approve and waive reading and adopt Resolution No. 7784. Motion passed unanimously. (t) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY LARAWAY ROOFING, INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCIES Mr. Willis Laraway of Laraway Roofing, Inc. requested a conditional use permit to allow the construction of an office on property located at 291 Third Avenue Northwest. The Planning Commission approved the request, con- tingent upon sufficient parking being provided according to City require- ments. Following discussion, the motion was made by Alderman Torgerson to approve and adopt Resolution No. 7785 with contingencies. Motion seconded by Ald- erman Mikulecky and unanimously approved. (u) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY LARAWAY ROOFING, INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Willis Laraway of Laraway Roofing, Inc. applied for a variance to allow the construction of a 44 foot loading dock on property located at 291 Third Avenue Northwest. The Planning Commission granted favorable approval to the request for a variance. After discussion, Alderman Torgerson moved to approve and waive reading and adopt Resolution No. 7786. Alderman Mikulecky seconded the motion, and it carried unanimously. (v) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY PAUL AND LAURA CLOUSE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCIES Mr. and Mrs. Paul Clouse made application for a preliminary plat for Clouse Addition. It was the recommendation of the Planning Commission to approve the proposed plat, subject to the parks and playground con- tribution being met and the appropriate subdivision agreement being drawn up. Following discussion, it was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to approve and waive reading and adopt Resolution No. 7787, with contingencies. Motion unanimously passed. (w) CONSIDERATION OF COUNTY CONDITIONAL USE PERMIT FOR MINNESOTA FUN (TWO -MILE RADIUS) -12- 41 • 9 0 COUNCIL MINUTES JUNE 26, 1984 Minnesota Fun requested a conditional use permit from McLeod County to allow dances at their place of business. The Planning Commission recom- mended approval of the request. It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to ap- prove the request. Motion carried unanimously. (x) CONSIDERATION OF ANNUAL CITY PICNIC The date of August 22 was recommended for the annual City appreciation picnic. After discussion, the motion was made by Alderman Torgerson to approve the date of the picnic. Motion seconded by Alderman Mlinar and unanimously approved. (y) CONSIDERATION OF ESTABLISHING CITY POLICIES City Administrator Plotz reviewed the following City policies: 1. PERSONNEL HIRING POLICY During discussion, Alderman Mikulecky inquired about making it manda- tory for Director management level and above to live within the City limits. This item was deferred to the next Council meeting for a legal opinion from the City Attorney. 2. TAX INCREMENT POLICY After discussion, the motion was made by Alderman Mlinar to approve the Tax Increment Policy. Alderman Torgerson seconded the motion, and it passed unanimously. 3. AGENDA It was suggested that any additional items submitted after the agenda deadline would require approval of the entire City Council for consideration at the Council meeting. Alderman Torgerson moved to approve the Agenda Policy to include the above amendment. Motion seconded by Alderman Mikulecky and carried unanimously. 4. REFUSE TERMINATION POLICY Following discussion, it was moved by Alderman Mlinar, seconded by Alderman Torgerson, to approve the policy. Motion unanimously passed. 5. COLLECTION POLICY ON REFUSE AND WATER /SEWER -13- COUNCIL MINUTES JUNE 26, 1984 The motion was made by Alderman Torgerson to approve the Collection Policy. Alderman Mikulecky seconded the motion, and it unanimously carried. 6. INDUSTRIAL REVENUE BOND (IRB'S) POLICY Discussion was given to the existing Resolution No. 6342 which estab- lished guidelines for industrial and commercial development revenue financing. It was suggested that the guidelines and policy be com- bined. It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to defer this item to the next Council meeting. Motion approved unani- mously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the Hutchinson Safety Council had re- viewed the traffic issue on Grove Street during busing hours. The Safety Council adopted the following revised recommendation: "THAT Grove Street be restricted to a 10 mile per hour speed limit with no loading or un- loading of unauthorized vehicles during the hours of 7:30 A.M. to 8:30 A.M. and 2:30 P.M. to 3:30 P.M. Monday through Friday." After discussion, it was moved by Alderman Torgerson to refer the recom- mendation to the Police Chief for review. Motion seconded by Alderman Mlinar and unanimously carried. (b) COMMUNICATION FROM FIRE DEPARTMENT Fire Chief Henke presented a recommendation from the Fire Department on the two bids received June 25 for the purchase of a rescue unit. It was recommended that the bid be awarded to Mid - Central Fire Inc. and 3D Fire Apparatus Inc. in the amount of $64,390. The cost of the unit will be split 50/50 between the City of Hutchinson and the rural account, with the first payment to be made by the townships. Following discussion, Alderman Torgerson made the motion to accept the bid for the rescue unit from the low bidder, Mid - Central Fire /3D Fire Ap- paratus in the amount of $64,390. Alderman Mlinar seconded the motion, and it passed unanimously. (c) COMMUNICATION FROM INSURANCE CONSULTANT Insurance Consultant Dwight Tange reviewed the City's renewal premiums for insurance. He pointed out that insurance rates have gone up and, there- fore, there are some rate increases. It was his recommendation to accept the premium proposals, with a July 1 renewal date. -14- 9 COUNCIL MINUTES JUNE 26, 1984 • After discussion, the motion was made by Alderman Mlinar to approve the recommended insurance renewal premiums and for the staff to work with the consultant on the airport and utilities premiums. Motion seconded by Alderman Torgerson and unanimously carried. (d) COMMUNICATION FROM ALDERMAN JOHN MLINAR Alderman Mlinar suggested a Council workshop to discuss the sale of the Hutchinson cable TV franchise. He felt legal issues had been raised at the meeting. City Administrator Plotz reported he had contacted the State Cable Board and was told both companies were reputable. Also, he had met with repre- sentatives from both cable systems and had stated the present weaknesses of the cable system and what the City expected of the new owner. The Council directed Administrator Plotz to survey the cities mentioned for cable TV service. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to ap- prove the claims and authorize payment from the appropriate funds. The motion unanimously approved. 12. ADJOURNMENT There being no further business, the meeting adjourned at 1:10 A.M. -15- IF] sees 1 3 C C' °_ ? Y A O.M.B. No. D5G7 -0094: Aoornval FanrrPS loon la! Fo RU C•404 Period in which permits issued J 1 JUNE 19L ..p 4 U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH REPORT OF BUILDING OR ZONING (Please correct any errors in name or address) PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION G1L3500 41 9 9999 085 8 61 2 E 0 2730 CENSUS USE ONLY HOLIER PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTCHINSOK MN 55350 Has the geographic coverage of this permit system changed during this period? No E] Yes — Explain in comments If no permits were issued during this Bureau of the Census Please read theinstructions before period, enter (X) in box and return form ❑ MAIL THIS COPY TO 1201 East Tenth Street completing form. For further help, Jeffersonville, Ind. 47132 call collect (301) 763 -7244. Section I — NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND Item No Number Valuation of Number Valuationot MOBILE HOMES Buildings Hopustin¢ construction Buildings Housin¢ construction (al ID) °Ic)s (Om!(d� eta) le) urlt[3 11) (omit (cents) One- family houses, detached 101 3 3 $_ 200,707 One - family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two - family buildings 103 , ,- Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 3 3 $ 200,707 Mobile homes 112 8 8 _ _ Section II - NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Item ND' Number Valuation of Number Valuationot BUILDINGS Buildings Rooms I construction (Omit cents) construction (Omit cents) Buildings Rooms ' (a) (b) (c) Id) (e) (f) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III -NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED BUILDINGS Item ND Number Valuation o} Number Valuation of Buildings Housing guildinQ Housing construction construction units (Omit cents) units (Omit cents) (a) (b) (c) (it) (e) 10 (g) _ Amusement and recreational buildings 318 ! Churches and other reli ious buildings 319 s Industrial buildings 320 Tarking garages (open to general public) 321 Service stations and repair g3rages 322 Hospitals and other institutional buildings 323 Office, bank, and professional buildings 324 Public works and utilities buildings 325 Schools and other educational buildings 326 Stores and other mercantile buildings 327 1 6,670 Other nonresidential buildings 328 3 1,689 1 45 000.00 Structures other than buildings 329 Section IV - ADDITIONS AND z �T ALTERATIONS w tl 7 c An increase in the number of housing w CD W.- n .. units (in the housing units column, p p y o y enter only the number of additional c: •* rr .. _d units) 433 Q. ,°s t No change in the number of N housing units 434 45 1 103,113 A decrease in the number of housing m units (in the housing units column, ,u ': enter only the number of decreased s units) 435 Residential garages and carports - (attached and detached) 436 6 35-402 All other buildings and structures 437 1 10 61,682 2 - Sign Permits PLEASE CONTINUE ON RE 'ER SE SIDE —� Section V - CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of Item Buildings Housing units g Buildings Housing units No. onstruction (Omit cents) construction (Omit cents) (a) (b) (c) (d) (e) (f) (g) Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI — DEMOLITIONS AND RAZING OF BUILDINGS One- family buildings attached and detached 645 - - Two - family buildings 646 Three- and four - family buildings 647 - `-' -- - Five -or -mare family buildings 648 - -_- All other buildings and structures 649 Section VII — ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at 5500,000 or more - entered in sections I through V. Item Na Ownership Valuation of Number of Number from Sec. Description . Name and address of owner or builder Mark (X) construction housing of I —V one (Omit cants/ units buildings (a) lb) (c) (d) (e) l0 (g) Kind of building ---------- -- ---- ❑Private -------------------- Siteaddress ----------------- - - - - -- ED Public S Kind of building _____________ ___ _ ___ ___ ❑Private -------------------- Siteaddress _______________________ ❑Public Kind of building _______ E] Private ___ — Site address _______________________ ❑Public Kind of building _ ______ ❑Private _ —__ —_ —__ Site address. ____ ___ _ _ _ _ __ E] Public Kind of building __________ - - - -- E] Private ____________________ Site address _______________________ ❑Public Kind of building -- --- -- - -- -- -- __- - - - - -tEo] rivate—e----------------- teaddress ______________________ublic Kind of building _______________ ❑Private _____________ _____ __ Site address _ _____ __________ ___ _ ___ ❑Public Kind of building ---- -- --- ---- --- --- UPrivate —----- -- - - ----- Site address _ — _ — — — — — — _ — ❑ Public Kind of building _ _______________________ ❑Private Site address ----------------- - - - - -- ❑Public Comments Name of person to contact regarding this report Telephone Area code Number Extension Homer Pittman Title I B uilding Official Ift 612 557 -5151 210 0 • June 26, 1984 The library board met on June 26, 1984, with the following members present: John Horrocks, Albert Linde, Sue O'Brien, Elaine Clay, John Mlinar, Ralph Bergstrom, and Sally Cone. The minutes of the previous meeting were read and approved. John Horrocks explained that the preliminary drawings for the library would be presented to the city council tonight. He recommended that there be a news release explaining the changes that have been made, and asked for suggestions from the board. John Horrocks volunteered to contact the Leader. A motion was made to spend $ 75- 150 dollars to clean and repair the clock. Seconded. Notion carried. The meeting was adjourned. c '_ Secre ary 6 0 BURNS MANOR MUNICIPAL NURSING HOME Minutes - May 1984 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, May 24, 1984, at Burns Manor, 5:30 p.m., President Leslie Linder presiding. All members present. MINUTES: A motion was made by Gloria Dansereau and seconded by Esther Kuehl to accept the minutes as mailed. Motion carried. BILLS: A motion was made by Eldred Miller and seconded by Keith Duehn to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. A motion was made by Esther Kuehl and seconded by Gloria Dansereau to approve the bill of $2,132.00 to the State of Minn- esota. Motion carried. FINANCIAL REPORT: Financial report was given by David Jensen. NEW BUSINESS: A motion was made by Larry Graf and seconded by Mike Carls to approve the City Council action of securing the services of Dwight Tange Co. for insurance and risk management for 1984 -1985. Motion carried. C.P.R. classes will be taught at Burns Manor. The instructors and the cost of the classes are not known at this time. A motion was made by Larry Graf and seconded by Esther Kuehl to offer C.P.R. classes at Burns Manor when the details are worked out. Motion carried. A motion was made by Keith Duehn and seconded by Gloria Dansereau to pay the bond payment of $8,392.50 to the City of Hutchinson when due (06 -28- 1984). Motion carried. Trees and Shrubs will be planted. Esther Kuehl reported on the Task Force meeting, that was held at the Hutchinson Community Hospital, May 24, 1984 at 12:00 noon. Mike Carls requested that the auditing firm of Charles Bailly & Company (Thorsen Campbell Rolando & Lehne) be contacted for a review of audit ending December 31, 1983. 4-tc3). Minutes May, 1984 Page 2 Mike Carls inquired about the cost of snow removal for the winter of 1983 -1984. The Administrator will give the figure to the board and also the hourly cost of equipment used. She will consult with Ralph Neumann concerning snow removal within the City. It has been suggested that the hospital & Burns Manor boards have a joint meeting in August. Gloria Dansereau, Esther Kuehl and Mike Carls will meet June 18, 1984 as a Sub Committee to research the Goals & Objectives of the board. The June, July There being no Miller and seconded carried. The Burns Mano 1984 at 12:00 noon, Nursing Home. and August meetings will be held at noon. further business, a motion was made by Eldred by Keith Duehn to adjourn the meeting. Motion r Board of Directors will meet Thursday June 21, in the Annex sun porch at Burns Manor Municipal Respectfully submitted: ATTEST: Leslie B. Linder, President 9 0 $25.00 RETAIL "ON SALE" ,-)tatc of ;nT ilinc5otap COUNTY OF._... City City Council City Hutchinson the-. .................................. .... ........... .... of the.. .... ... I ............. __ ....... ... o..... .............. .......................................... I ........ .................... ............ ..... State of Minnesota: The Hutchinson JAYCEES ....... . ....... hereby appl.--Y--for a Zicensa for the term of . ....... . ..... from the. - -- 21st 1L9 84, to sell At Retail Only, Non-Intoxicating Malt Liquors, as the same are deflned by law, for coneumpwn. "OA-' those certain premises in, the - - ------ - ----------- ------- ------ ­.­ ...... City ...... _of described as follows, io-wit: . . . ...... ------- -- Softball tournament Robert's Park Concession area at which place said applicant _. vperate ...... fhz business of -- - -------------------- -------- and to that end represent..-and state .....as as folLaws: That said applicant._........._..__ ... ........ __- -- __xiticen ...... of the United States; of food moral character and repute; and ha ------------ attained the a,& of fl years; that.- the establishment for whirh the license will be iznLzd if this application is tranted. That no manufacturer of such non _intaxic ,atinr malt liquors has any ownership, in. whole or in part, in said business of said applicant ------ or any interest therein; That said app Umnt ...... malcz - -..this application pursuant and subject to all the laws of the Stale Of Af innzzota and the ordinances and reptZativnz of applicable thereto, which are hereby made a part hereof, and hereby arrez... --- to observe and obey the same; if .w. of 1--J r �LtL —...) A19 Each applioant further states that he is not now the holder of, nor has he made application for, nor do" he intend to make application far a Federal Retail Dealer's Special far stamp for the sale of Lnloxicatinf liquor. Dated July 3, - .79 84 L-,,-X $:oo n *y ric r the Jaycees N� I 4pplioant- AV. O. 0 9 Published in the Hutchinson Leader on Thursday, June 28th, 1984, and on Thursday, July 5th, 1984. NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 84 -08 Publication No. 3263 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the,Council Chambers of the City Hall at 8 :00 P.M. on the loth day of July, 1984, to consider the making of an improvement in Block 5, Stoney Point Addition Located Between Stoney Point Road and Boulder Street, by the construction of Storm Sewer and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the property benefited by said improvement. The estimated cost of such improvement is $7,620.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City Cle ,1 Dated: June 26th, 1984. PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN HE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ((I t rr° • W. B. (BILL) HAAS h I\ t ATTORNEY AT LAW 212 CITIZENS BANK BUILDING TELEPHONE P.O. BOX 157 612 -587 -4777 HUTCHINSON, MINNESOTA 55350 -0157 June 27, 1984 JUN1984 RECEIVED co BY— 'c?) 9L r.Vv1 Mr. Gary Plotz, City Clerk City of Hutchinson Hutchinson, MN 55350 Dear Mr. Plotz: I left word for you on the telephone to return my call on the 25th of June, 1984. Since you have not returned my call, I felt that I better correspond by mail. As you know, I represent Mr. Plaisance, Mr. Schmidtbauer, and Mr.Renner relative to the zoning of the airport. As I have advised you in the past, with some assurance that something would be done about it, these gentlemen expect to be contacted by the City within the immediate future and advised as to how they are to be compensated for their loss as a result of the zoning ordinance. If we do not have an immediate contact, I will commence action to enjoin the enforcement of the ordinance and to have the ordinance declared void for lack of due process of law. Since you have not made an effort to resolve this matter, please make all contacts with my clients thru me. WBH:lc Thank you. Yours very truly, W. B. Haas Hutc son Community Development Corp. 218 Main Street North .° Hutchinson, Minnesota 55350 _r o b� ✓UIU1984 w W B W,m 0 y Ee 6121 Urmor 16131 1 0-253 wchiA � Claris n Conlon arofCom Arcs ��`'1•!£0£62 2 CM1UnFer o Conner¢ E. ViR Res. 16121 5875252 D . PI.. June 12, 1984 Gary Cin_ Administ x T 16121 592 -5151 - 1_zFT:i I�liel3 xaUl:lA. Res. Ronald J. M[Gnr Auorncy u !n• Tree. CWd B. P L CPA Fanner. DuWavM Pn n & Co. T . (6uu) Burch Ea. V.P. Citizens Bank a Tmn Co. Anhur L. Cooler Pmalden, Fir N.—I B k D Id A. Glan Pros. Firsme Fd S,.,sAL A. To: Parkview Plaza developers - Frank Fay Micheal Saxton City of Hutchinson - Mayor Bob Stearns Gary Plotz Director HCDC Board of Directors of HCDC regarding Parkview From: John Bernhagen, Exec. Subject: Recommendation of Plaza On June 12, 1984 the Board of Directors of the Hutchinson Community Devel- opment Corporation passed the following resolution. The Board of Directors of the Hutchinson Community Development Corporation recommend approval of the Parkview Plaza project as presented by the devel- opers contingent upon pre sold condominium units as determined by the private financing firm but not to be less than 50% of the units sold prior to the sale of the tax increment bonds by the city. . l i 9 0 RESOLUTION NO. 7799 RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE CITY SPECIAL ELECTION WHEREAS, Chapter 205, Section 205.175, Subd. 1, of the Laws of Minnesota, states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the time during which the polls shall remain open for the City Special Elections, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the City Special Election of Tuesday, August 7, 1984, and the City Clerk shall give such notice of these election hours as is required by law. 2. That the polling place to be used during the 1984 City Special Election for all precincts will be in the National Guard Armory located at Highway 22 South. 3. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 10th day of July, 1984. ATTEST: Gary D. Plot City Clerk Robert H. Stearns Mayor a—. �N i 0 0 ELECTION JUDGES CITY OF HUTCHINSON PRECIENT 1 OLGA KERN VERNA ANDERSON JULIE FLAA EVA MAAS PRECIENT 2 EMMA LAKE MARGARET SORENSON DELAIN ROLFE SEDONA MILLER PHYILLIS WESELOH PRECIENT 3 DORIS DAGGETT PAT KUESTER DARLENE KNIGGE LA VERNE MILLER ROSETTA MILLER PRECIENT 4 JO GILHOUSEN NORMA SCHEPERS GERALDINE JOHNSON AUDREY MILLER PRECIENT 5 MILDRED NELSON GRACE KOTTKE ROSE KADLEC MARY J. BRUMMOND IRMA KREIE REGISTRAION TABLE FERN FRANK NORMA TOTUSHEK 1 534 BLUFF 765 SPRUCE 886 OAK 332 HWY 7 E. 115 FRANKLIN N. 94 CENTURY AVE. 844 SECOND AVE 714 SHADY RIDGE 1109 LEWIS AVE. 440 DALE 505 LARSON 674 HARRINGTON 505 LARSON ST. 336 SCHOOL ROAD 621 FOURTH AVE SW. 305 PISHENY LANE 558 JUERGENS RD. 616 2ND AVE SW. 316 HASSEN 1028 JEFFERSON 325 JEFFERSON 716 HASSAN ST. 55 SHERWOOD CIRCLE 595 LYNN ROAD 515 LARSON 11-4. 0 0 RESOLUTION NO. 7800 RESOLUTION ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 10th day of July, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plot. City Clerk RESOLUTION NO. 7801 RESOLUTION AMENDING RESOLUTION NO. 6342 FOR ESTABLISHING GUIDELINES FOR INDUSTRIAL AND COMMERCIAL DEVELOPMENT REVENUE FINANCING WHEREAS, the Minnesota Industrial Development Act is designed to: 1. Aid in the development of economically sound industry and commerce. 2. Prevent the emergence of blighted areas and marginal lands, and provide for the redevelopment thereof. 3. Aid in increasing employment. 4. Increase the tax base of the municipality and of the other taxing authorities. 5. Protect existing jobs by discouraging migration of Minnesota firms to other cities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the industrial revenue bond (or notes) requests are to be made to the Community Development Corporation, and the following criteria are hereby adopted as guidelines in considering applications for industrial and commercial revenue financing: 1. The total amount of the financing shall be less than the total value of the project. 2. The term of the proposed note or bond indebtedness shall not exceed the useful life of the project. 3. The preferred type of financing for commercial development issues shall be a mortgage revenue note to be sold only to institutional investors. 4. One hundred.(100) percent financing shall be considered acceptable to the City in the case of revenue bonds sold as private placements. 5. In the event the proposed financing takes the form of a mortgage revenue note privately placed, the financing policy of the private placement lender may be considered acceptable to the City. 6. In the case of a public issuance of a bond issue, the financing policy will be left to the discretion of the City Council, City Attorney, City Fiscal Consul- tants, and the recognized bond underwriter. 7. The applicant shall demonstrate that the proposed facility will not require further public expenditures for public improvements. RESOLUTION NO. 7801 PAGE 2 8. The applicant shall submit all financial information to the City for the last three years. In the case of a new business, a three -year pro forma statement of earnings will be required. 9. The project will be reviewed by the Corporation, staff, and City consultants. To perform the review task, a one -time fee of one (1) percent of the principal amount of the bond issue or note is payable to the City of Hutchinson and will be dedicated to assist the Community Development Corporation achieve its pur- pose and objectives, along with the initial $1,000 non - refundable deposit. Bond attorney fees, City attorney fees, the City's financial consultant, and City auditor review fees are the additional financial responsibilities of the client. 10. Prior to the adoption of the final resolution authorizing issuance of the in- dustrial revenue bonds or revenue notes, the applicant shall deliver a firm financing commitment acceptable to the City from either the private lender or the underwriter. Adopted by the City Council this 10th day of July, 1984. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION N0. 6342 0 RESOLUTION ESTABLISHING GUIDELINES FOR INDUSTRIAL AND COMMERCIAL DEVELOPMENT REVENUE FINANCING WHEREAS, the Minnesota Industrial Development Act is designed to: 1. Aid in the development of economically sound industry and commerce. 2. Prevent the emergence of blighted areas and marginal lands, and provide for the redevelopment thereof. 3. Aid in increasing employment. 4. Increase the tax base of the municipality and of the other taxing authorities. 5. Protect existing jobs by discouraging migration of Minnesota firms to other cities. NOW, THEREFORE, BE IT RESOLVED By THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following criteria are hereby adopted as guidelines in considering applications for industrial and commercial revenue financing: 1. The minimum size of any industrial or commercial revenue financing shall be $500,000. 2. The total amount of the financing shall be less than the total value of the project. 3. The term of the proposed note or bond indebtedness shall not exceed the useful life of the project. 4. The preferred type of financing for commercial development issues shall be a mortgage revenue note to be sold only to institutional investors. 5. One hundred (100) percent financing shall be considered acceptable to the City in the case of revenue bonds sold as private placements. 6. In the event the proposed financing takes the form of a mortgage revenue note privately placed, the financing policy of the private placement lender may be considered acceptable to the City. 7. In the case of a public issuance of a bond issue, the financing policy will be left to the discretion of the City Council, City Attorney, City Fiscal Consultants, and the recognized bond underwriter. 8. The applicant shall demonstrate that the proposed facility will not require further public expenditures for public improvements. Resolution No. 6342 Page 2 9. The applicant shall submit all financial information to the City for the last three years. In the case of a new business, a three -year pro forma statement of earnings will be required. 10. The City staff shall set an amount of $1,000.00 minimum for an escrow deposit required at the time of making application, said deposit intended to be suffi- cient to cover all legal, administrative, and fiscal consulting fees associated with the City Council's consideration of the request. The applicant shall agree in writing to pay upon demand such amount of expenses in excess of the escrow deposit. 11. Prior to the adoption of the final resolution authorizing issuance of the Indus- trial revenue bonds or revenue notes, the applicant shall deliver a firm financ- ing commitment. acceptable to the City from either the private lender or the under- writer- 12. The City reserves the right to deny any application for municipal industrial development bond or revenue note financing at any stage of the proceedings prior to adoption of the resolution authorizing issuance of industrial development bonds or revenue notes. Adopted by the City Council this 22nd day of May, 1979. D. Black a M or ATTEST: Gary Plotz City erk �Z7, 12) 587 -5151 y` of i y OF M uYet-111FLIS 0 Al 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 ' DATE: July 3rd, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: New Wastewater Treatment Plant Site I have reviewed the "Satterlee Property ", as requested, for the new treatment plant site and have found the following: I. Application must be made to County Zoning Administrator. 2. County will have to change its Zoning Ordinance to accomodate plant. 3. Application must be made to Hassan Valley Town Board. 4. Total usable site is approximately 12 acres. Based on the fact that the City needs at least 10 acres now and 10 to 20 acres for plant expansion for City growth, the "Satterlee Property" is not recommended. If the "Boldt Property" is purchased and annexation completed, items 1 thru 3 above will not be required. Marlow V. Priebe Director of Engineering MVP /pV y W2` I `� �� �e� V .. 1 ✓ LL /l.. l .r. +'sI i. ( i.. T 4t 7 - L \• c _ _ _ } {y i r � �t \jY/]�" �``++ � yiJF. � \-\`. � : , � •�'j � � _- -_ i - I I � � I ��4R ty2T•_ , �_ r ,ice ter. ���\• \.��, �' _� R _... --c-- -'1 _. 1 l.. —`r y'� _ t/. -}i1;3 d.� !' -`�� -` �� + • T _ ' ni v_ ti. A4.tiI _ _ GS a. �� s` ✓ {YZ•3 %-"Qe •`. `. }; =. 4. i. ; I ti 1 `S• 1 \f y� 7'.1J(ti. -� i F •�. •, • It . A. � �.�'_ r -iY :a Y fn •Cj >t Y ��t f.t � \ ` i 1ry � _r�r � •: - ��:!�\ ?'f'�/`�"'`. lid. �i "��} � a. \.# \� II q. J -•r- >- l =..i � - ' - .-sue 11 =� i � i +t ��- • \\ \� J } ■(. '. r _ -� • - X11 fit. i .a N•'!'}`. 1 ` a µs l _ ,`_' i s3 �_ 7. •YF S i'- a• r _ 612) 587 -5151 WZ17ctir� Gft Y OF l: U"t O!-ArjAfSO(J 37 WASHING TON AVENUE WEST !lam HUTCHINSON, MINN. 55350 M E M 0 DATE: July Sth, 1984 'I0: Mayor and City Council FROM: Director of Engineering RE: Storm Sewer Extension Glen St. South by Elementary School Attached is a Change Order for the above - referenced in_nrovement- If approved, this work could be completed by August Ist. zl Marlow V. Priebe Director of Engineering MVP /pV attachment Y —'k DATE: J wPK PROJECT 84 -02, PART II CHANGE ORDER NO. 1 JUUL CON ING COMPANY STORM SEWER EXTENSION Glen Street South between 1st and 2nd Avenue S.W. ITEM UNIT NO. ITEM UNIT QUANTITY PRICE TOTAL G O 1. Connect to Existing Manhole EACH 1 $ O $ GO.o 0 A5 2. 12" CL 3 RCP 0' -8' Deep L.F. 230 /G 23737-So 3. Standard Storm Sewer Manhole 6' Deep EACH 1 00 67,0 - 6 74 .o b TOTAL ------------ $ W6 % -S v DATE: J wPK S, 17�F JUUL CON ING COMPANY 1984. Approved by City Council of Hutchinson, Minnesota, on this ty 0 9 Mayor day of July , • Dowden Communications, Inc. One Piedmont Center, Suite 220 3565 Piedmont Road. Northeast Atlanta, Georgia 30305 (404) 233 -6960 Mayor Robert H. Stearns Members of the City Council City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mayor Stearns: July 5, 1984 i 345 $ p JUL - :84 RECEIVED BY On behalf of Dow -Sat of Minnesota, Inc., I am pleased to respond to the Council's request for more details and comment on the proposed sale /transfer of the cable television franchise. At the first public hearing, we described our reasons for targeting the Hutchinson market, the sequence of events that led us to make the original offer to Mickelson Media in good faith, and our concern about the enforceability of any "private" right -of -first refusal agreement between Mickelson and North American Communications, one that could supercede the City's right to choose its own franchisee. The Council felt these issues, and others, deserved further study and deferred their decisions until the July 10th hearing. Our company's intent, as we noted last week, has never been to enter into a bidding war or franchising competition with North American. To engage in a, "can -you- top- this ?" confrontation simply raises your subscribers expectations unduly and cannot be justified to our stockholders, or to the other cabled communities across Minnesota and elsewhere. It is not our intent, therefore, to try to match or improve upon the North American offer. Our purchase offer is based on careful business analysis of Hutchinson's current market penetration, its existing cable plant, programming and personnel, and its potential for future development over the life of the franchise. As the franchisee, our company would first fine -tune any areas of the existing operation that needed work, and establish an operational line between Hutchinson and our nearby Mound regional office and its personnel. Dow -Sat's offer assumed some negotiation of these items with the City, to help us manage and operate the system on a business -line- basis -- and to assure a smooth transition with minimal subscriber inconvenience. r �i P Mayor Stearns July 5, 1984 Page Two After a reasonable time, our company will meet with various institutions and individuals to consider improvements in local programming, channel lineup, and other areas. (Our experience in and support of local access /origination efforts, for example, have won national recognition and commendation from several Minnesota systems. We are confident we can strengthen the local effort with better use of the equipment already in place and our own personnel.) This is the approach we took in our acquisition of the Sullivan, Illinois system last year from a local owner. We increased the channel lineup, expanded the plant's channel capacity, improved customer service, and were easily granted a modest rate increase later. As a normal part of our Hutchinson business plan, Dow -Sat will review its performance at regular intervals and make changes to improve subscriber satisfaction and penetration. We will not, however, commit our company to these changes arbitrarily in these transfer proceedings. These changes will come after positive feedback, whenever the community and the company, working together,'' believe they are feasible and worthwhile. We have felt that from the beginning, your Council and community would welcome Dow -Sat of Minnesota as a new business citizen, whose record of subscriber service, customer follow- through, and sensitivity to community needs has been demonstrated throughout Minnesota. Thank you very much for your consideration and your interest in our company. TCD:mk cc: S. Gibson D. Joyce M. R. Sharp R. Tennesen Sincerely, Thomas C. Dowden President 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 9, 1984 Mayor Robert Stearns and the Hutchinson City Council RE: Transfer of Community Cable Television Franchise Dear Councilmembers: I have been asked to comment on various aspects of the proposed transfer of Hutchinson's community cable television franchise from Mickelson Media, Inc. and CSI. Section 22 of the Cable Television Franchise Ordinance states: "The Grantee of this Franchise may not assign or transfer the same without the permission of the City Council and nothing herein shall be construed so as to give the Grantee, its successors or assigns, any exclusive right to the privileges herein granted.. The right of first refusal granted by Mickelson to CSI is a private contractual agreement between those parties. It appears the city of Hutchinson was not privy to the negotiations which created this right of first refusal nor did the city have direct knowledge of its creation. The city neither ratified nor approved the right of first refusal. It is my determination that the city is not legally required to enforce this private contractual right. Section 22 of the Franchise Ordinance was specifically inserted in order to allow the City Council to authorize transfer of the franchise agreement only if, after proper examination, the City Council felt that the transfer would be in the best interests'of the community. As such, the council may approve the transfer to CSI if it feels that such transfer would be in the public interest but it is not obligated to approve the transfer if it finds that the transfer is not in the public interest. I have been asked to determine the feasibility of CSI posting a performance bond in order to guarantee that the promised improvements in service and management will be made. Section 20 (F) of the Franchise Agreement states "Within ninety (90) days from the date of the granting of this franchise the Grantee shall deliver to the city a surety bond in the amount of $10,000 in order to assure faithful performance of the terms of the franchise." If such a bond is currently in effect or has been posted by Mickelson, a requirement of the transfer of the franchise to CSI would be the maintenance of that bond. Prior to the transfer of the franchise the city should obtain in writing a commitment from CSI as to the nature and extent of the improvements to be made. This should closely follow the �—�, Mayor Robert H. Stearns and the Hutchinson City Council July 9, 1984 Page Two proposals made at the June 26, 1984 Council meeting. The surety bond would be contingent upon not only their performance of the formal terms of the franchise agreement but contingent upon their completing or performing their promises made at that council meeting. If no surety bond is currently in effect, the transfer of the franchise would require the new franchise holders to post such a surety bond in order to be in compliance with section 20 (F). The amount of the performance bond may be increased or decreased since the rules of the Cable Commission Board provide that that amount is to be set by the city council in an amount which they deem adequate for damages in the case of nonperformance. Both CSI and Dowden Communications Inc. have requested not only a transfer of the franchise but also an extension of the current franchise agreement. The current franchise agreement is scheduled to terminate in 1987. I have discussed the granting of an extension with Mr. Chris Donaldson, Executive Director for the Cable Communications Board. Mr. Donaldson has indicated that the granting of an extension will be considered as the equivalent of the issuance of a new franchise. CSI will be required to request certification from the Cable Communications Board and provide these appropriate documents necessary to obtain certification. In considering the granting of an extension the city should realize that it is extending the terms and the provisions of the current franchise agreement for the term of the extension. Under a normal expiration, the franchise would expire in 1987 and at that time the city could examine its cable television needs and, if it should so desire, seek bids for the franchise system. If the extension is granted, the city would not be able to proceed in that fashion until the termination of the extension. I would suggest that it may be appropriate to refuse to grant an extension of the franchise at this time. In order to allow CSI some assurance that they will be able to continue as franchise holders, the city could grant them a "right of first refusal" similar to the right granted them by ickelson Media. This would mean that when the franchise terminates the city would examine the cable television needs of the community. They would determine whether the system as operated could be improved by such things as increased community access or a greater number of channels or channel availability. The needs as perceived by the council could then be presented to CSI. If CSI were willing to meet those needs, CSI would be awarded the new franchise. If CSI were unable or unwilling to meet those needs, then the city would be free to negotiate with any other cable communication system. If you have any questions concerning this, please feel free to contact me directly. Sincerely yours, n � • By/ `' CVn"I U- 4/ JHS:dlp James H aefer, City Attorney 4t Dowden Communications, Inc. One Center, Suite 220 356 Fied,ncnt Read. Northeast A!!an!a Georgia 30305 40:! 33 -6961 Mr. Paul. S. Maxwell, Publisher Multichannel News 300 South Jackson Street Denver, Colorado 80209 -3194 Dear Paul: 6 June 29, 1984 Ct g° L�31-123AS6 4 JUL 1984 8N FOR YOUR INFORMATION I wanted to write you concerning a story reported in Multichannel News on June 25th entitled "Sale of Minnesota System Sparks Battle _Uetween Ops." There was also an accompanying advertisement placed by a Minnesota cable operator which was highly critical of our company. My concern is this: the advertisement contained several inaccuracies and distortions which cast Dowden Communications in a bad light and which could have a detrimental effect on our franchising activities in Minnesota and elsewhere. I am obviously not very happy about that. Since it would serve no purpose to complain to the company that paid you for the ad space, I thought I would write you directly and discuss this business of airing private, self- interest complaints in our national trade publications. I guess what I would like to know is whether or not your publication has any sort of policy for checking out false or misleading ads before they find their way into your newspaper? In light of the recent upsurge of this type of paid publicity, I question whether it is responsible journalism to rent space to someone whose only purpose is to serve his own narrow self- interest. It seems to me the least a publication should do is to check out the facts. Further, an advertisement that is presumptuous enough to have a headline which reads "AN OPEN LETTER TO ALL CABLE OPERATORS" should have raised some alarm in your advertising department if not in your editoral board room. As for the news account, Mr. Breznick, your reporter, did call me on June 19th for comment on the story. I told him I had no comment since I had not seen the ad and since the issues raised were going to be debated before a City Council hearing in Hutchinson, Minnesota on Tuesday, June 26th. I asked him to consider postponing the news story until after that hearing at which time I would be happy to comment. I would have also had the benefit of seeing the advertisement. June 29, 1984 Mr. Paul S. Maxwell Denver, Colorado Page 2 The background of the story, in case you are interested, involves an unusual situation in which our company made a bona fide acquisition bid for a small cable system in Minnesota. The twist comes because the selling party (Mickelson Media) had a contractural right of first refusal obligation to sell the system to a third party (North American Cable Systems) who formerly owned the system. We were made aware of the right of first refusal, but because North American and Mickelson's earlier acquisition talks had broken down, we assumed that their right of first refusal position was no longer pre- eminent. We therefore proceeded with negotiations, believing that we would be the preferred company. We contacted the City officials, informed them about our bid, and were encouraged to present our position at an upcoming public hearing. During these ascertainment visits, we also perceived the City might not want the former franchisee back as their cable operator. After our formal offer, the seller informed us that the previous owner would, indeed, be exercising his right of first refusal and they would be obligated to sell to them, not us. Following that, I met with the seller, Mr. Mickelson, at our national convention in early June and told him that while we were disappointed in not being the buyer, we would in no way attempt to thwart the sale nor would we get into a bidding war or otherwise "up the ante ". I did tell him, however, that we felt we had a vested interest in the matter and that we wanted to let the City know that we were available and willing to be their cable company if they chose not to take back the other company. Our attorney, meanwhile, had researched the right of first refusal agreement and determined that it probably was not enforceable, and that because the private buy -back agreement c.ircumvented the City ordinance, there was a good chance that the whole matter would be opened up anyway. So, given this background, I think it was a prudent business decision to make ourselves available at the hearing on June 26th in Hutchinson. I can only guess that the ad was run in your publication this week to try to block us from appearing at that council meeting. It did not work. We were there. As we told the Council, we were there to let them know they had a choice of a better cable company and that they did not necessarily have to take back the company that had earlier failed to develop the franchise. No decision was reached and the City deferred any action. 1 0 0 June 29, 1984 Mr. Paul S. Maxwel Denver, Colorado Page 3 During the hearing, we made it clear we were not interested in blocking a sale or 'upping the ante" for the franchise. It was interesting to note, however, that North American did in fact "up the ante" by $100,000 or more, something they accused us of planning to do in their misleading ad in your publication. If the City determines it cannot work out an aqreement with the former franchisee, then we will pursue the matter further. Paul, I think the bigger issue brought out by all of this is one that we will see more and more in this industry. That is, if cable companies do a consistently poor job of developing and operating the franchises awarded to them, then we should not be surprised if the granting authority throws them out and gets someone who will do a good job. I don't think we should champion poor or mediocre performance in this industry. Most of our problems today stem from the generally poor image the business has acquired due to non - performance or poor performance on the part of many companies. Back to the point of my letter. I would only ask that you police these types of ads in the future or at least have your people check out both sides of the question. If you have an absolute rule against any form of editorial and advertising restraint, I can understand that, too. In any event, 'you have a perfect right to tell me to go fly a kite. This episode reminds me of an incident that happened some years ago in Fort Dodge, Iowa where a public referendum was being held to determine if the cable franchise would be granted. Six previous elections had failed primarily because the television set dealers and the television station in town convinced voters through ads in the local newspaper that they would lose their "free" television if this "pay televison" came in. The new editor of the Fort Dodge Messenger saw through that tactic and informed the opponents of the cable television proposition that the newspaper would accept no ads that confused cable television with "pay television ". I owe that courageous editor in Fort Dodge a great deal, because that was my first franchise which became the beginning of our company. Best personal regards. Sincerely, Thomas C. Dowden President TCD:nw cc: Mr. Alan Breznick Mr. Bill Mickelson Mr. Curtis Sampson -t ,,:GarV..IPIotz 0 0 PROPOSED CITY POLICIES PERSONNEL HIRING POLICY All hiring of employees at the director level and above requires Council approval. Department heads, foremen and crew employees are hired by a joint consensus of the City Administrator, Personnel Coordinator and Director, with a report to the City Council on a "for your information" basis. INDUSTRIAL REVENUE BOND (IRB'S) POLICY Industrial Revenue Bond (or notes) requests are to be made to the Community Development Corporation. The project will be reviewed by the corporation, staff, and City consultants. To perform the review task, a one -time fee of one (1) percent of the principal amount of the bond issue or note is payable to the City of Hutchinson and will be dedicated to assist the Community Development Corporation achieve its purpose and objectives, along with the initial $1,000 non - refundable deposit. `_. Bond Attorney fees, City Attorney fees, the City's financial consultant, and City Auditor review fees are the additional financial responsibilities of the client. V 0 0 POLICY FOR PAYMENT OF PERSONNEL EXPENSES Expenses incurred by the City will be reimbursed as follows: TRAVEL EXPENSES Travel to and from the meeting, conference, and school will be paid in the least expensive manner. The cost of train, car or airfare will be paid based upon the least cost method. If air or train travel is used, expenses for taxi fare will be paid. Car rental will not be reimbursed unless required to conduct business of the City. If a City vehicle is used, all direct expenses incurred will be reimbursed. The `:,se of an individual's privately owned car will be reimbursed by the City based upon a mileage rate of 234� per mile using the most direct route. MEAL EXPENSES If the trip involves an overnight stay of one or more days, the City will reim- burse the cost of meals incurred by the person. The City will pay reasonable cost of breakfast, lunch,, and dinner expenses actually incurred. All expenses must be substantiated by a receipt. There will be no reimbursement for meals of the spouse except for activities that are an essential part of the conference, and no reimbursement for optional events. The City will reimburse the cost of lodging at the meeting site as recommended by the' convention or for a comparably priced unit. The reimbursement will be for the employee and spouse for lodging only. A receipt will be necessary to claim this expense. If on a two or more day seminar, the person may stay overnight if he is outside a 50 mile radius of Hutchinson, or if the meeting runs into the e,.ening hours. e- - REGISTRATION Registration expenses may be paid either directly by the City or by the individual. If the money is budgeted, there will be no need to request permission of the Coun- cil to attend the function if no overnight accommodations are necessary. Any con- ference of more than a day requires confirmation (granted at the beginning of the year) to attend by the City Council. RECEIPTS All receipts are expected to be attached to the expense report form. Receipts for parking and taxis may not be available, but all other expenses must be supported with a receipt. If an employee is unable to get a paid receipt or one is lost, a signed statement by the individual certifying that the claim for the item is ac curate must be submitted. UNSUPPORTED EXPENSE WILL NOT BE REIMBURSED. MISCELLANEOUS Expense reports should be filled out on a day by day routine noting events, etc. An expense report should be submitted by Monday noon before a Council meeting date. Department Heads must approve all expense reports prior to submitting for payment. PRIVATE USE OF CITY VEHICLES If, by job requirement, the City provides the employee with transportation to and from home, the vehicle shall not be for private use or by any person not employed by the City; this includes any noon use of the City vehicles for other than busi- ness purposes. All vehicles shall be controlled by the City's Central Garage. Logs shall be maintained. CITY REPRESENTATION Employees should be aware at all times that they are representing the City of Hutch- inson while attending any conference, meeting, seminar, or convention and being I . • E reimbursed by the City. Employees given the opportunity to be away from their regular work and having their expenses paid are expected to perform in a similar manner as if they were still at work. Conduct improper for a City employee will be treated as if it occurred during regular working hours. -3- CITY OF HUTCHINSON EXPENSE REPORT NAME Date Submitted Department_ Approved By DATE MEAL EXPENSE dyTO EXPENSE PRIVATE OTHER EXPENSE Date Yr. Brkfst. Lunch Dinner Gas Other I #Miles @23'¢ JPurpose Total I Purpose (who, ATTACH ALL RECEIPTS I declare under the penalties of law that this account, claim or demand is just and correct and that no part of it has been paid. Signature of Claimant Do Not Write In This,Space 429, t, or E s F 0 0 APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES The City will actively seek public participation in government by advertising the expired terms within City boards, commissions, and committees. A summary of the vacancies shall be advertised on a quarterly basis. All names received by the City shall be forwarded to the respective chairpersons. The chairperson shall confer with their respective board, commission, and commit- tee,and may make a recommendation to the City Council of the preferable one to three candidates to fill the vacancy. Out of State Conferences or Seminars All requests to attend out -of -state conferences shall be made during the preparation of the annual city budget. Frequency of attendance shall be limited to a once every- other -year oppor- tunity. In the event an additional "outstanding" conference or seminar presents itself, the Council may use its discretion in considering the request. L • • (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 9, 1984 Councilmen Pat Mikulecky and the Hutchinson City Council RE: Residency requirements for Hutchinson City Employees Dear Councilmen Mikulecky: At the council meeting of June 26, 1984, you inquired whether it would be possible to require city department heads to reside within the city limits of the city of Hutchinson. The Minnesota State Legislature during the most recent session enacted legislation governing outstate residency requirements imposed by municipalities or counties. That legislation will take effect on August 1, 1984 and states that counties or municipalities may not require employees to reside within the corporate boundaries except for positions of employment where an employee would be required to live on the premises (an example would be a live -in caretaker or curator of a museum). A municipality may establish area limits or response time limits if they can demonstrate a job related necessity. For example, where a city maintains a volunteer fire department firemen may be required to live within a specific area or be able to respond to an emergency within a specific time. Generally speaking, the response time alternative is preferable to the area alternative since it provides a municipality with more flexibility in hiring. The answer to your question then must be qualified if the city can show that a department head is required by.his position to be "on call" or to be able to respond to an emergency within a certain time frame, then the city may justifiably require that that department head reside within an area that would allow him to-respond to such call promptly. If such a necessity cannot be shown, then department heads or any other city employee is free to reside where they choose. Sincerely yours, SCHA FER LAW OFFICE Byl J es H. Schaefer Hutchinson City Attorney JHS:dlp • i M E M O R A N D U M DATE: July 6, 1984 TO: Mayor and City Council FROM. Gary D. Plotz, City Administrator -------------------------- - - - - -- SUBJECT: Garage Portion of Former Bretzke Property Chad Piehl, member of the 45 Library Square co- partnership, contacted Mayor Stearns and myself regarding the structure commonly known as the Bretzke garage. On behalf of the partnership, Chad offered to: 1. Demolish the garage at the partnership's expense. 2. Relieve the City of the common wall agreement as illustrated in the attached option contract of October 4, 1982. The ownership of the property would remain in the hands of the City. The above offer is to get the site cleaned up. City Engineer Priebe estimated the cost of demolition and main building repair to be $7,250 as of July 11, 1983, in the event the City paid for clean -up. There are sufficient monies in the parking fund to complete the City's re- moval of the existing cement slab and resurfacing to match with the 66' wide parking lot directly to the north. /ms Attachments �- G. r (6) 2) 587.5151 37 WASHINGTONAVENUE WEST HUTCHINSON, MINN. 55350 M, E M O DATE: July 11, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: South Portion of Bretzke Parking Lot I have reveiwed the site and hereby submit the following cost estimates as rea_uested: a Demolition ------------------ $4,200.00 t Main Building Repair- - - - - -- $3,050 -00 Parking Area Construction -- $8,000.00 MVP/PV 6 Marlow V. Priebe Director of Engineering J _y 'J -1 q q M M 5 PROPERTY PLAT 16.5 132 ,10 PROPERTY PLAT 16.5 Ib.S tD 7 6 W 10 ID ` V� 8 132 ,10 9 8 1t--N 7 VW 7 6 Ib.S tD 7 6 W 10 ID ` V� 8 1t--N VW 7 6 13 rn I/4 S.-C. 132 82. 1 5 82-5 132 tD i n Legal Description: Lot 2, Lot 3 - except south 20 feet of west 55 feet, East 44 feet of Lots 4 and 5; North 1/2 of City of Hutchinson, Block 49, McLeod County, Minnesota. LAND SIZE: BUILDING SIZE: Dimensions Shown Above Square foot 8,088 - "1st floor 15,444 Gross BlUg. Area Square foot 22,132 Sq. Ft. Cubic Foot Not Applicable Scale 1" = 1W (approx.) C. R. PELTON & ASSOCIATES -9- OPTION CONTRACT -One Hundred and no/100ths- Or-LO11-DIL-) f(r100..DD. -) to met. hand paid. She receipt whoeoli, hrrrhv artmnu trd!rJ. 1 Lr,r I., ! enf unto through Decerber 31,,1 932 —..__._._.___.._._........_ an. ....__............... .._._.Opti,n _... from the.....__.___ 5th__.._.........___ day oj.._OCtobeL _.1.92. swn a /_=pne_NUpdred_Three .Thovaand_Bight Oundred and np(, J, �,Qpbs.- 103,80Wn- the /ollowdw( detedbed lands._. _..__...—.__.. __.__..._ .............. _..._._. _._._....___.. ei .eft j in fhf Coven[ j tinnesota �. atN- 1$JagfE11____._...__�_._snd state o.._..... Lots 2 and 3, excepting south 20 feet of Pest 55 feet; North Half of City of Hutchinson, Block 49, McLeod County,. Minnesota. y. span thsjoUoudw( ions and rondtttows, to -mat: J $103,800.00 cash tm or before December 31, 1982. .Seller shall nay f reel estate taxes due in 1982 and buyer shall pay thereafter regardless of when closing occurs. Buyer agrees to fill in wall and restore sellers' building if building being purchased is removed or demolished by buyer within ten years after date of closing. Buyer agrees to [111 in wall opening In commm•n wall hrtworn Fulldinc Fe1na ,..rrh:v =r: on Lot 3 and building being retained by seller on lat L and rrstnro huildinr on L,bb as determined by buyer and seller prior to buver rerevInr. or drrnl i =idn, huildinr. ij: being purchased within ten (10) years after date of rlo.inr. sA.0 siingp hit in te.tlon to tope raid property hp du, vaif,, in 1, n!, n .4 .': pn Svnl SFr r ditiune and oomply mith the trans of thin 0p1inn, oil unlh to [b, tb,r eh -, : n n.l a ""U." to jive eweh radee, and omeply ,oath th, t....... I per /nrm Ih, rnmtftin« L • .. a t n• f: rr.i.. OIL,, provided), mfthin the If., rperfp,d, shalt lerminatr W, nerann, v i, Wthout Jrrtho net or ..tine mhnboeoer, elms brine th, ,rxrnrc of th:, In mss raid aotioe shalt be (i.w n doe tans,, hat unn.oetfon f• ­1 r In, I', ten {101 daps hall br (even La mhi.h Lo ezanine tiflo. nsohr a»nrrpnnre. ua.1 r1a.•. rn Ihr •amurI,o,. 1. Presence of 1 -'At. be th 0 --^, ;rndsr--r to rah gad aU a/ia urns.. 1. P ..se../ w -Shelby-5. 9 ndsr.._____.__.__....._ A ;b1p u,rr: r r t O,:Ifoo and ae,,, n t 12) 587 -5151 cfi-v or- 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 5th, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: T.H. 7 West $ California St. A representative of the Highway Department talked with me relative to improvements on Highway 7 Nest as requested by your recent resolution. He is concerned about the intersections of California Street and Les Kouba Parkway not being con- -non. Attached is a proposed change that takes into consideration the extension of the Service Road to the East. Mr. Bonniwell has reviewed the need for same to enable him to develope his land. It is important this be considered now to enable us to complete the 1984 construction on California Street in a manner that would not require a change in the near future. Marlow V. Priebe Director of Engineering MVP /pv attachment cc: Rufus Alexander Hutch Utilities 512) `57 -5151 / 371NA,S.HNC TON AVENUE WEST HUTCH1f,,IS0N, MINN. 55350 M E M O DATE: July 3rd, 1984 TO: Mayor and City Council FROM: Director of Engineering RE: Watermain Improvement for Block 21, S 112 City The estimated cost for installing watermain on Ontario Street, Huron Street and Third Avenue S.E. is 022,400.00. Only Lot 10 in that Block has been assessed for i:atenmain and the City owns Lot 5. The estimated cost per front foot of line is $9.10. I recommend the City consider assessing the cost of a new water service and $4.55 per front foot of the main. Based on 66` front, the total estimated cost ner lot would be $700.00. The total estimated assessable cost for the remaining 8 lots is $5,600, and the City cost r:ould be $16,800. Marlow V. Priebe Director of Engineering MVP /pv ;612,1'c;- 151 './ 37VhASyJV TCNAVEWU WEST HUTCY[VS0,%' 55 350 M E M O R A N D U M D,•E: - __ _- June- 19,_1984 TO: — _ --Marl-ow- P-ri.ehe— -- — — — — _ — FROM: _ _ —R it hard -N SUBJECT: — - WAt -er -lain- Ins - lLati4n_ Water department personnel have discovered that almost all properties using city water on Block 21, S,1/2 City are hooked up to one single service line and curb stop. This causes numerous problems for city staff due to delinquent water accounts and inconvenience to the residents of the area. It is the recommendation of city staff that the water main improvement project for the area be moved up as soon as it is practical and separate services and curb stops provided for each property. Properties effected are: 630 & 646 2nd Ave. S.E. (Duplex) 605 & 607 3rd Ave. S.E. (Duplex) 615 3rd Ave. S.E. 118 Ontario St. (Multi Dwelling) 136 Ontario Street 224 Huron cc Ken Merrill Ralph Neumann 0 • - 9 �Z �a5i2)E7b-2.�f1a O H u l'-C1_ fLlfS CrV ,! 3% t�'AS,HINGTON AVENUE VEST HUTCHINSON..FINN. 55350 M E M O R A N D U M DATE: July 5, 1984 T0: Mayor and City Council _ _ _ _ FROM: Ralph Neumann +r`I ) _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Motor Pool replacement vehicles _ _ _ _ _ _ _ _ _ Permission is requested to write specs and advertise for a Park Dept. vehicle replacing a 1973 International � ton pickup and a Street Dept. vehicle replacing a 1974 4 wheel drive Ford � ton truck with plow. The Ford truck will be transferred to the Cemetery Dept. and the current Cemetery Dept. truck a 1966 pickup truck will be disposed of. A 1982 Chev Malibu squad car was tentatively scheduled for replacement this year - however it appears this vehicle can be extended into 1985. We will review this again this fall. It appears that we will not have a City Auction this fall, therefor I would like permission to advertise for sealed bids on these 2 old trucks plus the Water Dept. pickup truck which was replaced earlier. This would be done after.the new trucks arrive. �f� 612) 587.5151 HUICH et'% Q1 I`:UI eiiffLIS(NJ 37 WASHINGTON AVENUE WEST HUTCHIASON, MINN. 55350 To: Mayor 6 City Council From: Bruce Ericson, Parks 6 Recreation Director Subject: :Mosquito Control The following information has been obtained from the Clarke Spraying Company (Roselle, Illinois) regarding the cost of mosquito control for the remainder of the summer and estimates for future years. The Clarke Spraying Company is currently assisting the city of Litchfield with their mosquito control along with many others. To initiate a mosquito control program, the first step would be to purchase the proper equipment. The equipment includes an engine /blower, tank and control panel. The price of this equipment (which is a truck mounted unit) ranges from $4,830.00 for the economy model, to $5,405.00 for the same engine/ blower unit with a more advanced control panel. I would recommend the use of the better control panel for a couple reasons. This panel includes all necessary warning lights and buzzers, and perhaps the most important reason, it regulates the flow of the chemical allowing the truck to travel up to 20 miles per hour. All other control panels only allow a truck to be driven at 10 miles per hour. The purchase of chemicals would include the chemical for the sprayer, Dursban 1.5, and briquets which would be placed in the catch basins and other areas which may have standing water. The Dursban 1.5 is recommended rather than malathion because it is not corrosive on vehicles, paint, ect. and the use of briquets is to kill the larva. Estimating we would have to spray once every week to 10 days (recommended), we would spray the city 10 times for the remainder of 1984. Each spraying would use 20 gallons of Dursban at $18.35 per gallon for a total cost of $3,670.00. We would also need to purchase 15 cases of briquets at $176.00 per case for a total of $4,400. Therefore, mosquito control for 1984 would include: Sprayer. . . $5,405.00 Dursban. . . 3,670.00 Briquets 2,640.00 TOTAL . . . 11,715.00 Spraying would be a one man operation which would begin at sunset and operate throughout the night until finished. Future years would include approximately 17 sprayings and double the amount of briquets which would put the estimated cost of mosquito control for '85 at $11,519.00. q k, KIMBALL FERTILIZER & CHEMICALS PO BOX 40 KIMBALL, MN 55353 CONTACT: JERRY CORNELL AT 612/587 -2940 June 25, 1984 Bruce Erickson Parks & Recreation Department City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Bruce: Please find the proposal on mosquito spraying for the Parks & Recreation Department as we discussed in your office today. A forthcoming proposal will be sent for the entire city in the next day or so. We are doing some further checking on Dursban and Briquettes before sending you a cost estimate. PROPOSAL 35 ACRES FRED ROBERTS PARK 23 ACRES CROW RIVER CAMPGROUND 10 ACRES SOUTH PARK OR OPTIONAL: $280.00 PER APPLICATION $184.00 PER APPLICATION $ 80.00 PER APPLICATION 68 ACRES ALL THREE PARKS $495 -00 PER APPLICATION We suggest that the spraying be done on a weekly basis through the first frost, which is usually mid- September. We also suggest that we spray at least three consecutive weeks before you make a complete evaluation. We have the equipment and chemical on hand and can start immediately. Best Regards, Jerry Cornell H. C. I. JC:clm • • KIOALL FERTILIZER & CHEMICAO INC. PO BOX 40 KIMBALL, MN 55353 COHTACT: JERRY CORNELL (612) 587 -2940 PROPOSAL FOR: BRUCE ERICKSON CITY OF HUTCHINSON 37 WASHINGTON AVENUE NEST HUTCHINSON, MN 55350 JULY 2, 1984 We propose to spray the residential areas of the City of Hutchinson for the control of mosquitos, starting initiiediately after acquiring a purchase order. Spraying will consist of ground application with a misting of the chemical DursbanC4 to be applied late evening and night hours. Areas to be sprayed will consist of areas both sides of the 62 miles of streets and 20 miles of alleys. This does not include large park areas that have been previously proposed. Spraying should be done on a regular basis as mosquitos continually Batch, and only a 75 to 80 percent kill can be expected after each application. We suggest a seven to ten (7 -10) day interval, and at least three (3) applications before an evaluation of success is determined. However, immediate results will be noticed. Allow two (2) nights for completion of one (1) application. Cost Chemical Labor with Equipment TOTAL Extras $1450-00 per application $1545.00 per application -- ------------------------ $2995.00 per application 1) Parks and other large areas may be treated at a cost of $8.00 per acre. 2) Stagnant water areas where mosquito breeding takes place can be treated with pellets. Cost - $23.92 per acre. , July 2, 1984 TO FROM: SUBJECT: POLICE DEPARTMENT MEMORANDUM Gary Plotz 1I Dean M. O'Borsky I f Intoxilyzer Agreement DATE The State of Minnesota is replacing our old Breathalyzer machine. In order to do so we must pass the attached resolution and you and I must sign the lend lease agreement. Once this is done please return it to me so that we can get our " Intoxilyzer" as soon as possible. Q /c/ 4 %� We — evew --f DMO:nb i. RESOLUTION BE IT RESOLVED that the City of Hutchinson enter into an agreement with the State of Minnesota, Department of Public Safety for the following purpose: To receive from the State of Minnesota, Department of Public Safety, an Intoxilyzer 5000 breath test instrument and breath alcohol simulator on a loan basis. The instruments are to be used by law enforcement officers to assist them in the de- tection of motorists who may be in violation of Minnesota Statutes Section 169.121, or other Minnesota laws or local ordinances or other law enforcement purposes. BE IT FURTHER RESOLVED that the Chief of Police and Ci Administrator State of Minnesota City of be and they hereby are authorized to execute such agreement. Hutchinson CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of hinson at a duly authorized meeting thereof held on the day of as shown by the minutes of said meeting in my possession. City Administrator 40 • 19 , - • • IN WITNESS WHEREOF, the parties hereto, intending to be bound hereby, have caused this Agreement to be duly executed. RECIPIENT: City OF Hutchinson for Installation at Hutchinson PD INTOXILYZER 5000 Serial Number 644287 State asset number 529725 MARK II A SIMULATOR Serial number M- 008255 State asset number 529907 Description of Equipment ceded to the State of Minnesota: Breathalyzer model 900 S/N 65S4 RECIPIEN A By: Title:I Chief of Police Date 0 Title: City Administrator Date: STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY BUREAU OF CRIMINAL APPREHENSION LABORATORY: Recommended for Approval: By: Lowell C. Van Berkom Title: Forensic Laboratory Director Date: DEPARTMENT OF PUBLIC SAFETY By: Title: Date: Approved as to Form and Execution: ATTORNEY GENERAL: By: Date: COMMISSIONER OF ADMINISTRATION: By: Authorized Signature Date: APPROVED COMMISSIONER OF FINANCE: By: Date: A certified copy of the resolution must be attached authorizing the City of Hutchinson to enter into this Agreement and authorizing the Chief of Police and City Administrator to execute this Agreement. -3- •., u T S a 55350 July 6, 1984 City Council City Hall 37 Washington Ave. W Hutchinson, MN 55350 Dear City Council: The Summer Band Concert Series is in full swing and many people are enjoying Thursday night concerts in j Library Square. We hope you have come down your - selves on Thursdays and enjoyed the concert. You budgeted $2,500 in the 1984 budget for these concerts and tourism expenses. We have already received $777.00 of this amount. I now request the transfer of $1,223.00 to continue paying for the bands. With this transfer we will have received $2,000. We will not need the remaining $500.00 until.October when we will be billed for our city Pioneerland advertisement. Thank you! Sincerel,, i '71 (_;Ca r cA. Cos-ton, EVP utchinson Area Chamber of Commerce REGULAR COUNCIL MEETING July 8, 1984 WATER 8 SEWER FUND *State Treasurer social security $359.21 *U.S. Postmaster postage for water bills 118.10 David Decker retaining wall 1500.00 Parkson Corp. supplies 1122.00 Henry Heinecke safety glasses 34.25 Allen Office Products supplies 22.45 Big Bear supplies 61.80 Blue Cross /Blue Shield July med. ins. 1107.37 Coast to Coast supplies 71.90 Commissioner of Revenue june sale tax 944.84 Curtin Matheson chemicals 142.60 Family Rexall Drug supplies 6.1,0 Farm 8 Home supplies 65.02 Feed Rite Controls chemicals 628.29 Floor Care Supply cleaning supplies 99.90 Fitzloff Hardware supplies 101.47 Pamida Inc. tools 12.99 G $ K Services uniform rental 177.85 Hutch Utilities electricity 11,424.73 Hutch Wholesale supplies 10.63 Junker Sanitation refuse charges 18,408.00 Juul Contracting repair san. sewer 838.25.; L F, P Supply supplies 6.00 Mn. Mutual July life ins. 46.19 McLeod Co. Landfill june charges 11.00 Mn. Valley Testing Lab. testing 317.00 Plaza OK Hardware supplies 2.89 Power Process Equipment supplies 358.48 Marlow Priebe RCM meeting 12.65 Thomas Patco Co. traffic cones 79.50 Quades Inc. repairs 136.28 Rutz Plbg. 8 Htg. repairs 16.31 Schmeling Oil oil 277.25 Sears air conditioner 515.61 Sorensen Farm Supply supplies 206.28 Water Products meter 115.68 $ 39,358.87 CENTRAL GARAGE Ez -Liner Industries supplies $ 36.49 Fenton Motors Inc. supplies 51.85 X -ergon supplies 44.07 Allen Office Products supplies 13.64 Big Bear supplies 159.99 Brandon Tire $ Auto repairs 142.50 Blue Cross Blue Shield July med. ins. 174.60 Borchert Ingersoll parts 53.93 Coast to Coast supplies 1.05 Family Rexall Drug supplies 17.56 Farm & Home supplies 6.70 // a . s _2_ GTC Auto Parts parts 827.31 Fitzloff Hardware parts 21.83 Hutch Iron & Metal iron 41.90 Hutch Wholesale parts 487.56 Ink Spots forms 83.00 Jerabek Machine Shop supplies 1.32 L 6 P Supply repairs 43.80 Mn. Mutual July life ins. 6.22 Plaza Hardware supplies 1.59 Plowmans Inc. repairs 110.25 Road Machinery parts 283.34 Schmeling Oil Co. oil 225.72 *State Treasurer social security 64.77 Callaghan Co. updates for legal books ' 2900.99 GENERAL FUND *Mn. STate Treasurer boat registration fees. $122.00 *James Schaefer last half june 962.50 *State Treasurer social security 2622.28 *Mn. Twins 22 tickets 132.00 Kathy Graf swimming refund 10.00 ' Denise Liepke swimming refund 10.00 Mrs. Daarrel Remily swimming refund 10.00 Les Linder bus rental 281.32 David W. Tewes materials for sign 15.74 James Haasl safety council meeting 60.95 John Bernhagen consulting for July 800.00 Betker Construction rental of equipm ant 40.00 Chamber of Commerce summer ban concerts 1223.00 Callaghan Co. updates for legal books ' 684.38 Com. of Transportation advertising permit 40.40 Crow RiverCable TV- july basic charge 16.45 Dictaphone repairs 353.95 D.A. Tange Co. insurance concultant 200.00 Duraclean Central Service cleaning supplies Ericksons Big D. supplies g26.60 �L8 .00 Hutchmobile bus for handicapped Hutch Park 4 Rec. ice time 2780.00 Hickory Lane supplies 10.00 Imperial Service contract payment 2235.22 Insurance Planners insurance 194,281.00 Joe Daniels tonys pizza 37.86 Kennedy Appliance estimate on repairs 22.00 UP Enterprises control box 38.00 LeBistro Cafe luncheon meeting 107.76 MRSF state entry fees 1965.00 Midland Products supplies 413.67 Mini Biff portable units 600.00 National Chemsearch chemicals 278.04 Peterson Bus Service bus rental 370.00 Prime Rate MOtoel bal on motel rental 2511.27 1 0 0 Isle Reef Industried Inc. Star Surplus Store Ticket Craft Pioneerland Lib. System State of Minnesota Prof.Civil Eng. Book Club Midcontinent Theatre Soil Exploration Co. AB Dick Products Allen Office Products Acme Wash Inc. Allen Prceision Equipment Albrecht Oil Co. Brandron Tire Big Bear Brinkman STudio Blue Cross Blue Shield Carr Flowers Crow River Vet Clinic Coast to Coast Coca Cola Bottling Copy Equipment Co. Treasurer Culligan Water Crow River Press Dept. of Public Safety Co. REcorder Erickson F, Templin Family Rexall Drug Farm & Home Farmers Elevator Floor Care Supply GTC Auto parts Fitzloff Hardware Pamida Inc. Gopher Athletic George Field Govt Training Service Guardian Pest Control G $ K services Hager Jewelry Henrys Candy Co. Home Bakery Hutch Milk House Hutch Com. Hospital Hutch Drug Hutch Iron $ Metal Hutch Utilities Hutch Wholesale Hutch Fire & Safety Orlin Henke ICMA Ind. School Dist. 423 Ink Spots supplies 38.91 nylon netting 5.95 tickets 143.81 3rd quarter payment 11,573.50 guidebook 12.50 reference book 5.93 100 tickets 225.00 testing 1321.65 repairs 333.05 supplies 54.66 car maintenance 136.00 paint 200.52 oil 6.75 parts 7.27 parts 7.98 film 46.50 July med. ins. 11,592.79 flowers 39.00 june charges 210.00 supplies 173.43 supplies 346.00 supplies 320.85 dl fees for county 121.00 service $ salt 38.50: promotion brochures 1388.75 May connect charge 40.00 recording fees 30.00 dozer work 855.00 supplies 232.46 supplies 140.12 supplies 13.60 supplies 260.55 supplies 38.87 supplies 249.08 film & supplies 100.29 supplies 9.30 planning conference 26.54 reg.fees 45.00 Pest control 33.25 uniform rental 744.05 charm $ badge 16.45 concession supplies 437.76 sr.center supplies 42.58 concession supplies 31.24 laundry 13.50 film 26.09 pipe $ iron 44.o5 electricity 6305.61 supplies 68.63 inspections $ repairs 29.40 July intown mileage 30.00 dues 266.64 custodian fees,gasoline et.c 3060.97 printing 7.50 -4- Ideal Shoe Shop repairs J.C. Penney Co. uniforms R.Neuman Jahnkes Red Owl concession supplies Jerabek Machine Shop supplies Johnson Super Valu concession supplies Juul Contracting connect drain tile Krasen P1bg. & Htg. supplies L $ P Supply supplies Lambert Standard car maintenance League of Mn. Cities city dues Mn.Toro Inc. parts Mn. Mutual July life ins. Mankato Mobile Radio parts McLeod Coop Power electricity Meeker Washed Sand sand McGarvey Coffee coffee Northern STate Supply parts Pitney Bowes meter rental Plaza Hardware supplies Gary Plotz mileage $ intown mileage Plowmans repairs Marlow Priebe MSA meeting Thomas Patco Co. lites Quades Electric repairs Rockite Silo Inc. cement Rutz Plbg. parts State Theatre office rental Schlueter Refrigeration repairs Schmeling Oil oil grease fuel oil Simonson Lbr. Co. supplies Sorensen Farm Supply supplies Robert Stearns registration fees State Treasurer June surcharges Swanke Motors repairs James Schaefer g july & mileage Tri County Water Cond. salt Tombstone Pizza concession supplies Velvet Coach meeting Xerox Corp. paper Wigen Chev. repairs Wm. Mueller & Sons street materials Wesley Pharmacy film 87.72 70.92 68.61 2.96 28.84 736.00 22.80 7.30 3.00 3473.00 117.18 456.94 9.75 258.23 209.15 116.00. 47.13 59.25 368.97 181.46 84.05 6.40 125.50 127.53= 805.11y 5.00 325.00 79.70 152.90 89.22 58.50 10.00 617.57 21.80 1087.87 27.50 15.50 53.00 1017.25 33.80 3695.00 8.16 $ 269,723.01 0 -s- BOND FINDS Library Construction Bonds Korngiebel Archetecture 1st National Bank of Mpls Dorsey $ Whitney BONDS OF 1983 Juul Contracting Co. J.W. Hanson Construction Buffalo Bituminous Norwest Bank of Mpl.s 1981 Parking Bonds ERickson $ Templin Thomas Patco Co. 1st National Bank of Chicago J.W. Hanson Construction Witte Sod BONDS OF 1984 Hutch Leader Juul Contracting Wm. Mueller 4 Sons J.W. Hanson Const. 1st National Bank of Mpl.s Dorsey 4 Whitney BONDS OF 1981 1st National Bank of Chicago Bonds of 1978 1st national Bank of Mpls. Bonds of 1975 1st National Bank of Mpls. Bonds of 1973 1st National Bank of Mpls. 1980 Tax Increment Debt Service 1st National Bank of Minneapolis prof. fees bond fees legal fees 7368.00 400.00 1030.60 8,798.60 construction costs 6593.40 construction costs 1744.38 construction costs 7684.77 interest $ service fee 35,666.25 51,688.80 demolition Plowman Bldg. 9000.00 paint 262.50 interest $ service fee 58,423.50 construction costs 10,247.71 200 yards sod 115.00; 78,048.71 publication costs 37.96 School Rd F, California Street 57,653.95 construction costs 109,166.74 construction costs S66.48 bond fee 400.00 legal fees 1423.21 169,248.34 interest F, service fee 52,674.75 principal,interest $ fee 156,192.30 principal,interest F, fee 76,257.30 principal,interest 8 fee 76,862.25 interest F fee 24,224.25 Im Hospital Bonds of 1968 1st National Bank of St. Paul Fire Hall Construction Bonds J.W. Hanson Const. Fire Hall Debt Service Bonds 1st National Bank of Chicago interest $ fee 10,022.50 construction costs 2910.50 interest P, service fee 33,823.50 '1 MUNICIPAL LIQUOR STORE Griggs Cooper 6 Co. wine & liquor $2737.08 Ed Phillips $ Sons wine 6 liquor 2552.88 Quality Wine Co. wine 275.29 State Treasurer Soc. Sec. 270.85 State Treasurer PERA 212.81 City of Hutchinson payroll 3993.16 Locher Bros. Inc. beer 9801.75 Bernick Pepsi Cola Bottling mix 29.00 Coca Cola Bottling mix 717.30 Triple G Dist. beer 12,737.30 Lenneman Beverages Inc. beer 23,446.65 Friendly Beverages' beer 1919.75 54.56 Hutch TELEPHONE phone service City of Hutchinson payable$ 13,476.40 City of Hutchinson insurance and transfer 21,024.60 Sprengler Trucking freight charges 363.42 Ed Phillips & Sons. wine & liquor 2047.97 Quality Wine Co. wine $ liquor 2858.87 Griggs Cooper & Co. wine $ liquor 1274.62 Twin City Wine Co. wine & liquor 1841.19 Hutchinson Utilities electricity 575.16 Allen Office Supplies add tape rolls 48.50 American Linen Supply . towel service 25.80 Northland Beverage Inc. mix 161.85_ $ 102,446.76 �J 11 M E M O R A N D U M FOR YOUR INFORMATION DATE: July 10, 1984 TO: Mayor & City Council FRDM: Kenneth B. Merrill, Finance Director SUBJECT: General Fund Contingency Dollars -- — — — --- — - --- — — — — — — — — — — — — — ------ Dollars spent or committed from the General Fund Contingency is as follows: 1 Five percent salary adjustment made as of 1/1/84; revised from 4/10/84 memo. 2 4 200 Police Physical Fitness BUDGET USED BALANCE Salaries $119,600 $61,9581 $57,642 FICA /PERA 15,400 8,188 7,212 Health 10,000 10,000 Unallocatted 15,000 16,765 2 (1, 765) $160,000 $73,089 1 Five percent salary adjustment made as of 1/1/84; revised from 4/10/84 memo. 2 4 200 Police Physical Fitness $ , High School Tennis Court 2,265 Finance Director - Calculator 200 Personnel Consultant 1,200 Mini Biffs - Water Carnival 600 Rec. Facility Test Boring 1,300 Anderson River Valley 7,000 Settlement $16,765 /ms FOR YOUR INFORMATION, Cc a! v( <zA I- �4W'211- . �«.« l9,➢3 ._ --. (ju_„e/ trJi...<JI. L m) fLkr.: 7sZa0 _ZaLL- I /1 I -i / _ _ d7.'_ SC Ti 1_. !„+.Trd i .fi . ! /3� _ ._ _ g�!9;._ 6 _ t s �Y GLf< _ f I _.,.. T11i 3 ! Ns t . _ sl . ad �. J 1 _ :7; _ .3 911. ' .. 85 _ N . 7 i71 �I ? ( 13 - � � I � S/r 1 7a .- 7f _3 7S - - .. -�- _ 4u'? "T _ _3 '- I I '.. I _ 1 d t i 131 L .1 .__ .i _ IL I f I dR _ IL' 11 � 7d .. 871 3 I m q b _ 'ti i 74� _. t !'w .7 70 _. 1 -I -. •- R _ 't.r. 9 _ _ 4 . --/ 73l _ __ !14 _ y;��,r _ _ n � r`t , .L. Ago r r6)G7aS 5£ 0 .3 ! , .f f . 1 A ? 9l a L s7 y f 1 76 - 7 � � it 5JG.773 -330 t7! .171 M. a oliv 173 1 2414q 3(� as.ta9If `' . 7 � 7 1/1 ° ° I G 571 4. 7 fa7 9 t t i t,tro ;5i, z , _ . S II G:l32 T rA I .' 039311 It Itll , 0� EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL CITY OFHUTCHINSON FOR YOUR INFORMATION DATE June 26, 1984 NAME ADDRESS Tim Parsons, Swim Instructor Hutchinson $4 /hr Mary Bridget McGraw, T -Ball Instr. 3.75 Bruce Johnson, Park Maintenance 3.50 Greg Wegner, Swim Instructor 4.25 Sheila Ruff, Cemetery Maintenance 3.35 (partially funded) JOB TITLE as above SUPERVISED BY Bruce Ericson, Ralph Neumann EMPLOYMENT STATUS -NEW EMPLOYEE FULL TIME OTHER; - PART TIME OR SEASONAL PAY RATE as above COMMENTS Additional employees and replacements for summer workers previously reported. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DEPARTMENT HEAD PERSONNEL COORDINATOR ll q y�. CITY A MINPS 4ATR Minutes FOR YOUR INFORMATION Fire Department - Regular Meeting Monday, June 4, 1984 Chief Henke called the meeting to order at 7:50 P.M. Roll call was taken and the minutes of the May meetins were read and approved. Tim Schloeder reported on the new rescue truck and what the specifi- cations will be for the bidders. The By -Law co,u, ittee is still waiting for more conments and suggestions for changes in our Constitution and By -Laws. There is a sheet in the control room. Harvey Kemper introduced Craig Olmquist, a new applicant. He will be interviewed during June and reported on and a vote taken in July. Dale McLain stated the retirement rings are done. The following fire runs and bills were ordered paid from their proper accounts: City Budget Coast to Coast 3.96 Hutch Fire and Safety 52.20 IBM 54.25 It 11 11 11 74.20 Orlin Henke 55.30 Allen Office Supply 9.00 Dick Popp 30.00 Cenex 11.40 Brad Emans 30.00 Coast to Coast 23.55 Tim Schloeder 30.00 Hutch Snyder Drug 16.27 Blumberg A -V 69.96 Quade Electric 50.00 Jim Brodd 507.85 John Marvin 45.00 Ceneral Account Brad Emans 45.00 Loren Larson 89.95 U.S. Postmaster 20.00 Mark Christensen 45.00 Family Rexall Drug 5.95 Dave Fanzen 45.00 Lifesign Design 3,570.40 Jon Burks 45.00 Ink Spots 11.00 Mike Monge 45.00 Lifesign Design 1,116.60 Mankato Mobile Radio 138.37 Motorola 616.00 if 66.32 Rural Account Prairie House 13.75 May Fire Runs: 5/1 3M, Kurth 5/14 Drill 5/3 Rescue, Vacek 5/16 Bengston 5/4 Thomas 5/19 Hutch Utilities 5/7 Meeting 5/20 Rescue 5/11 Flannery 5/21 Drill 5/12 Evergreen Apts. 5/23 Rescue 5/25 K-Mart, Shrode Fire Department Minutes June 4, 1984 Page 2 A letter was read regarding Paul Betker's absence from drills and meetings. He was asked to resign June 1, 1984. Wes Greve reported that we should leave our red lights in our personal vehicles on a steady red. Do not use them flashing. We could get fined. Chief Henke asked for a motion to allow the Fire Department to give our old helmets to the fire prevention poster winners. It passed. A motion was made and seconded for the truck committee to continue and take specifications to the City Council for approval. It passed. There has been a request by KDUZ and the Hutchinson Leader, to purchase two of our pagers. A motion was made and seconded to sell two pagers, one to KDUZ and one to the Hutch Leader. It passed. Chief Henke announced that all our gas will be purchased at Cenex. Each truck has a credit card to operate the pumps. Be sure to follow the instructions that are in each truck. It has been ordered that on Ski -warn calls, truck #238 responds only to Belle Lake. If you have a sighting, be sure to communicate and keep it in view. Don't get too close. Chief Henke wants us to think about training and our responsibility to be good firefighters. The men with many years on the department should help the new ones learn. We need a team effort. The fire department golf tournament is on June 16, 1984. The meeting was adjourned at 9:37 P.M. Mark Christensen Secretary 0 0 Minutes Officer's Meeting — Fire Department Monday, June 11, 1984 Chief Henke called the meeting to order at 9:50 P.M. FOR YOUR INFORMATION Gary Hotovec made a presentation on sectional schools and the necessity of proper training. He also told about a rural tactics class he attended at Willmar. Chief Henke and Tim Schloeder took the specifications for the new rescue truck to the City Council. They gave us the "go ahead" for bids. Also, Chief Henke requested he be in charge at hazardous material incidents. The Council agreed. Cary Henke feels anyone attending a school should report to the depart- ment about the class. Also, it would be in the By —laws that everyone should attend a major school every two years. Conrad Helgemo resigned as an officer. Chief Henke stated he would need a letter of his resignation. It was stated we may have county revenue sharing funds to help us pur- chase a jet system. Mike Monge said he felt #231 should be out after P239 for ventilation purposes. A realignment of how the trucks are sent out will be checked on. Also, Mike felt we should always maintain a back —up line off another vehicle, rather than the initial attack truck. The meeting was adjourned at 11:25 P.M. Mark Christensen Secretary *Excused absence Vice Chairman Phil Gulstad called the meeting to order at 7:35 p.m. C. Johnson /Buhr moved and seconded the minutes of the May 14 meeting be accepted. Carried. S. Nelson /Kubash moved and seconded the treasurer's report be accepted. It was noted interest to date will be included in next month's report. Motion carried. Director's Report - Statistical report showed a 6 °k increase to date in circu- lation over 19 3. Newspaper clippings were passed around. Listings of all payroll and vendor checks were available to the Finance Committee. PIONEERLAND LIBRARY SYSTEM BOARD FOR YOUR INFORMATION June 11, 1984 Present: Curt Johnson, Appleton Representing: Appleton Sue Nelson, Benson it Benson James Phalen, Graceville " Big Stone County Steve Boehlke, Montevideo " Chippewa County Angelyne M,ontonye, Graceville Graceville Dorothy Hinseth, Sundburg " Kandiyohi County Wayne Hebrink, Renville Kandiyohi County Judy Oestreich, Litchfield " Litchfield Kathleen Kubasch, Winsted if McLeod County Lilah Buhr, Stewart " McLeod County Ellen M,oench, Eden Valley Meeker County Jeanne Lundstrom, Cosmos " Meeker County Gladys Nelson, Ortonville " Ortonville Linda Ulrich, Renville Renville Stan Jacobson, Granite Falls " Chippewa County Phil Gulstad, Dawson " Dawson Orlynn M nkell, New London Kandiyohi County Shirley Schutt, Kerkhoven " Kerkhoven Melvin Dose, Glencoe McLeod County Burton Sundberg, Director Robert Boese, Associate Director Jeanette Buchanan, Willmar " Willmar Absent: Dallas Lundstrum, Bird Island Representing: Bird Island Lionel Barker, Glencoe* " Glencoe Albert Linde, Hutchinson* " Hutchinson Jean Stranberg, Atwater* " Kandiyohi County Delores Condon, Litchfield* " Litchfield Anne Maguire, Madison " Madison LeRoy Sanders, Willmar* " Willmar Sam Malone, Willmar* " Willmar Arden Jerve, Milan " Chippewa County John Horrocks, Hutchinson " Hutchinson Steve George, Darwin " Meeker County Kathy Matson, Associate Director *Excused absence Vice Chairman Phil Gulstad called the meeting to order at 7:35 p.m. C. Johnson /Buhr moved and seconded the minutes of the May 14 meeting be accepted. Carried. S. Nelson /Kubash moved and seconded the treasurer's report be accepted. It was noted interest to date will be included in next month's report. Motion carried. Director's Report - Statistical report showed a 6 °k increase to date in circu- lation over 19 3. Newspaper clippings were passed around. Listings of all payroll and vendor checks were available to the Finance Committee. -2- Finance Committee audited same. Hebrink /Mankell moved and seconded payment of bills. Carried. Finance Committee report of May 31 was distributed to Board members. Also attached is the proposed budget for 1985. Communications a) May and June newsletters were passed around. b) Letter from Al Lewis at State Office regarding applications for State, Federal and State Aid Implementation Grant. ($136,000 State Aid - $24,000, LSCA and $12,000 Implementation Grant - Total $172,000.) Buhr /Boelke moved and seconded Vice Chairman sign applications for above. Motion carried. c) Mr. Sundberg reported on Systems Directors meeting held regarding new formula for State Aid distribution. System Directors agreed on following formula: Population 6(°A Area 15 °h Basic Systems Support 12.59A Equalization 12.5% Pioneerland would hope to gain in the Basic Systems Grant and receive approximately $188,000 under this formula - greater than what we now receive. d) Mr. Boese attending an Automation Meeting in St. Cloud. e) 3 branches in Meeker County will be closed for 7 weeks. Librarians involved have been notified. Question has been raised by Litchfield librarian regarding rural Meeker County children attending story hours in Litchfield during those 7 weeks. They can take part in story hours but will not have use of their cards to take books out. Western Plains has a policy where children have to register for their story hours and at the time of obtaining their name and address is when they need a library card. It was the consensus of the Board that a policy should be developed on this in the future. Unfinished Business - Long Range Plan has to be sent to State by July 1. Buhr /Boehlke moved and seconded approval of "final" draft of Long Range Plan. Motion carried. New Business a) 1985 Proposed Budget - Proposed budget was reviewed - comments on Committee changes from Staff Proposal for 185. Comments on possible use of only 1 bookmobile in Pioneerland System. More study will be made on this during remainder of year. Other considerations and recommendations by • 0 -3- IR Finance Committee for cost saving included: Implement Executive Committee meetings in lieu of full Board; engage consultant to study staff utilization and projected needs and study other means of delivery which might be more cost effective. Total Proposed Budget of $863,700 is 7.4% increase over 184. In addition governing jurisdictions would be assessed $.15 per capita for capital funds for automation. Total increase to governing jurisdictions would be approximately 10°x. Consultant to study staff utilization, etc. would cost perhaps $4,000. Mr. Boese was directed by the Board to bring to the next Board meeting dollar figures needed to keep our present pay schedule intact as is. b) Automation provides better services. i.e., COM catalog. c) 1 bookmobile - more details to be presented at next meeting. d) Implementing Executive Committee meetings in lieu of full Board - July is to be a full Board meeting. Executive Committee is 5 officers and 2 members at large - Boehlke /Jacobsen moved and seconded that the full Board meet at least 6 times during years - Executive Committee only at discretion of Chairman. Motion carried. e) Consultant - G. Nelson /Oestreich moved and seconded the staff obtain more information on engaging a consultant to study our staff utilization in order to recommend possible changes and plans for future. Motion carried. July 9 meeting at Willmar - full Board. Meeting adjourned at 9:30. Jeanette Buchanan Secretary