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cp03-25-86 cHUTCH INSON CITY CALENDAR WEEK OF March 23 TO March 29 1986 WEDNESDAY -26- p :(M A.M. - Directors Meeting at City Hall 1�►r1' SUNDAY -23- PAL M SUNDAY MONDAY -24- TUE*AY -2s- 7 :30 P.M. - Airport Commission 7:30 P.M. - City Council Meeting at City Meeting at City Hall Hall FRIDAY -28- GOOD FRIDAY OUT OF OFFICE: GARY PLOTZ - Match 24 -28 DEAN O'BORSKY - March 24 - April 4 SATURDAY -29- `A v r.1 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 25, 1986 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Manley Swarthout 3. Consideration of Minutes - Regular Meeting of March 11, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - February 1986 2. Planning Commission Minutes dated February 18, 1986 3. Nursing Home Board Minutes dated February 20, 1986 4. Hospital Board Minutes dated February 18, 1986 . 5. Library Board Minutes dated March 20, 1986 Action - Order report and minutes filed (b) Consideration of Appointment to Planning Commission Action - Motion to ratify appointment (c) Consideration of Application To Sell Cigarettes At Retail By Cash Wise Foods Action - Motion to reject - Motion to approve and issue license 5. Public Hearing - 8:00 P.M. (a) Consideration of Intoxicating Liquor License for Tom Dolder And Gary Miller, Owners of T. L. Scalawags And Hutch Bowl And Sports Complex, Inc. Action - Motion to close hearing - Motion to reject - Motion to approve and issue license 6. Communications, Requests and Petitions (a) Report By City Attorney On Robert McGee Lawsuit (DEFERRED MARCH 11, 1986) Action - 1 CITY COUNCIL AGENDA - MARCH 25, 1986 6 (b) Report By City Attorney On Status Of Benjamin - Nemitz And City Of Hutchinson Parking Lot Dispute (DEFERRED MARCH 11, 1986) Action - Motion to reject — Motion to approve and authorize signature (c) Consideration of Request By Kurt Knutson for Reduction of 1985 Land Rent (DEFERRED MARCH 11, 1986) Action - (d) Consideration of Request for Police Officers to Attend DWI Seminar April 23 -25, 1986 Action - Motion to reject - Motion to approve request (e) Consideration of Request for Police Officers to Attend Child Abuse Course May 13 -15, 1986 Action - Motion to reject - Motion to approve request (f) Consideration of Request by Director of Engineering to Attend Minnesota Planning Conference April 25 -26, 1986 • Action - Motion to reject - Motion to approve request (g) Consideration of Request to Use Library Square for Summer Band Concerts with Park Board Recommendation Action - Motion to reject - Motion to approve request (h) Consideration of Request by Chamber of Commerce to Use Library Square On May 10, 1986 for Ninth Annual Community Clean Up Action - Motion to reject - Motion to approve request (i) Discussion of Joint Zoning Board In Orderly Annexation Area with Recommendation of Planning Commission Action - (j) Discussion On Proposed Cemetery Ordinance Action - (k) Consideration of Request by Maintenance Operations Director to Attend Airport Conference April 9 -11, 1986 Action - Motion to reject - Motion to approve request • 2 16 CITY COUNCIL AGENDA - MARCH 25, 1986 (1) Presentation by Tom Helgeson of Department of Energy And Economic Development Regarding Community Energy Council Action - (m) Consideration of Request to Give Special Recognition to Retiring Firefighters Action - 7. Resolutions and Ordinances (a) Resolution No. 8247 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt (b) Resolutino No. 8248 - A Resolution Authorizing Repayment of Inter -Fund Loan Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 8219 - Resolution for Transfer of Municipal State Aid (MSA) Fund S.P. 4308 -21 (T.H. 22) Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Resolution Requesting Adoption of Special Legislation for Transferring Fire Facility Bond Proceeds And Accrued Interest Earnings To A Police Facility Construction Account, And Contingent Authorization To Implement Said Transfer (Requested by Mayor Ackland and Alderman Torgerson) (DEFERRED MARCH 11, 1986) Action - 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Establishing A Public Hearing On April 8, 1986 To Amend Franchise Agreement Between City of Hutchinson And North American Communications Corporation Action - Motion to reject - Motion to approve and set a public hearing April 8, 1986 at 8:00 P.M. 3 CITY COUNCIL AGENDA - MARCH 25, 1986 (c) Consideration of Purchase of SAI Computer System for Hutchinson 46 Community Hospital Action - Motion to reject - Motion to approve purchase (d) Consideration of Updating Water Needs Report By RCM Action - Motion to reject - Motion to approve proposal (e) Consideration of Awarding Bid for Library Storm Windows Action - Motion to reject - Motion to approve and award bid (f) Discussion On Notice of Violation from MPCA Action - (q) Consideration of Applications for Intoxicating Liquor Licenses: 1. The Gold Coin 2. D. J. Mac's 3. The Velvet Coach Inn 4. The Victorian Inn 5. O'Toole's Pub Action - Motion to reject - Motion to approve and issue licensefs) (h) Consideration of Application for Non - Intoxicating Off -Sale Liquor License By Coborn's Inc.lCash Wise Foods Action - Motion to reject - Motion to approve and issue license (i) Consideration of 1986 Merit for Director of Engineering Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims 0 Action - Motion to approve and authorize payment from appropriate • funds 12. Adjournment 2 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 11, 1986 1. The meeting was called to order by Mayor Ackland at 7 :30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout. 3. MINUTES The minutes of the regular meeting of February 25, 1986 were approved as distributed. 4. ROUTINE ITEMS • (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - FEBRUARY 1986 2. CHARTER COMMISSION MINUTES DATED FEBRUARY 20, 1986 3. TREE BOARD MINUTES DATED FEBRUARY 5, 1986 Alderman Torgerson moved to order the report and minutes filed. Mo- tion seconded by Alderman Mikulecky and unanimously carried. (b) CONSIDERATION OF APPOINTMENTS: 1. HOSPITAL BOARD Rev. Thor Skeie 2. NURSING HOME BOARD JIM MILLS MARGIE PUTNEY 3. LIBRARY BOARD GARY AMUNDSON • RALPH BERGSTROM TERRI EILERTSON 1 CITY COUNCIL MINUTES - MARCH 11, 1986 , 0 4. SENIOR ADVISORY BOARD ELAINE BLACK DON BDNNIWELL MILDRED CARRIGAN (ONE YEAR UNEXPIRED TERM) RUTH ENGEL ARNOLD ROTZIEN The motion was made by Alderman Mlinar, seconded by Alderman Tor - gerson, to ratify the appointments. Motion carried unanimously. 5. PUBLIC HEARING - 8:00 P.M. None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF HOSPITAL BOARD REQUEST FOR APPROVAL OF PURCHASE OF A C -ARM (SURGICAL X -RAY MACHINE) Administrator Phil Graves reported it was the recommendation of the Hospital Board to approve the purchase of a used surgical C -arm x -ray machine from Arrowhead Medical Systems, Inc. for $39,415. • Following discussion, Alderman Carls moved to approve the purchase. Motion seconded by Alderman Mlinar and unanimously carried, (b) CONSIDERATION OF REQUEST FOR OFFICER ROBERT RINGSTROM TO ATTEND NUNCHAKU AS A POLICE WEAPON COURSE ON MARCH 24 -28, 1986 This item was withdrawn from the agenda, (c) CONSIDERATION OF REQUEST FOR NANCY BUSS TO ATTEND BCA CRIMINAL JUSTICE REPORTING SYSTEM CLASS ON APRIL 23 -24, 1986 The motion was made by Alderman Mikulecky, seconded by Alderman Carls, to approve the request. Motion carried unanimously. (d) REPORT BY CITY ATTORNEY ON ROBERT MCGEE LAWSUIT (DEFERRED FEBRUARY 25, 1986) City Attorney Schaefer reported there had not been any response from Attorney Lee LaBore, representing Junker Sanitation. There- fore, he requested authorization to answer action and name Junker Sani- tation as the third party defendant. It was moved by Alderman Torgerson to give the City Attorney auth- orization. Motion seconded by Alderman Mikulecky and unanimously . carried, 2 CITY COUNCIL MINUTES - MARCH 11, 1986 (e) REPORT BY CITY ATTORNEY ON STATUS OF BENJAMIN - NEMITZ AND CITY OF HUTCHINSON PARKING LOT DISPUTE (DEFERRED FEBRUARY 25, 1986) The City Attorney reported nothing further had been received from the Benjamins or their attorney. (f) CONSIDERATION OF REQUEST BY KURT KNUTSON FOR REDUCTION OF 1985 LAND RENT Following discussion, Alderman Mikulecky moved to defer to the next meeting and to have the City Attorney review the lease and determine if it was the City's obligation or if the City haD been negligent in any way. Motion seconded by Alderman Carls and unanimously carried. (g) CONSIDERATION OF REQUEST TO REALIGN HUTCHINSON UTILITIES NATURAL GAS FUEL ADJUSTMENT - PRESENTATION BY RUFUS ALEXANDER AND IVAN LARSON It was reported that the Hutchinson Utilities wished to make a change in their base fuel adjustment for utilities. At the present time there is only one line to the southwest corner of Hutchinson, and the utili- ties proposes to continue the line along the east border of the lake to South Grade Road. The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the realignment. Motion carried four to one, with Alderman Mikulecky voting nay. (h) CONSIDERATION OF REQUEST TO ATTEND MINNESOTA SPORTS FEDERATION ANNUAL CONFERENCE APRIL 4 -5, 1986 Alderman Mlinar moved to approve the request. Motion seconded by Ald- erman Torgerson and carried unanimously. (i) REVIEW OF REAL ESTATE TAXES BY FINANCE DIRECTOR Finance Director Kenneth Merrill reviewed real estate taxes with the Council. (j) CONSIDERATION OF HEALTH INSURANCE City Administrator Plotz reported the City's health insurance would ex- pire August 1, 1986 and recommended going to a bid process. It was suggested that since the Council was considering self - insurance, the bids should cover both self - insurance and regular medical insurance, with life insurance included, for city employees, hospital employees, • and an alternative to include Burns Manor Nursing Home employees. The firm of Mandel & Associates had submitted the low proposal of $995 to design the medical bid specifications and subsequent proposal review. 3 CITY COUNCIL MINUTES - MARCH 11, 1986 • Following discussion, Alderman Mlinar moved to engage the Mandel & Associates firm to design the medical bid specifications for $995. Mo- tion seconded by Alderman Carls and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 5/86 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP It was moved by Alderman Carls, seconded by Alderman Torgerson, to waive the second reading and adopt Ordinance No. 733. Motion carried unanimously. (b) ORDINANCE NO. 6/86 - ORDINANCE AMENDING SECTION 6.09 OF ZONING ORDINANCE NO. 464 OF THE CITY OF HUTCHINSON, ENTITLED FEES, CHARGES AND EXPENSES Alderman Torgerson moved to waive second reading and adapt Ordinance No. 734. Motion seconded by Alderman Mikulecky and unanimously car - ried. (c) ORDINANCE N0. 7/86 ORDINANCE AMENDING SECTION 550:05 OF THE 1974 • ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED PLUMBING PERMIT FEES After considerable discussion, Alderman Mikulecky moved to reject the proposed fee increase. Motion seconded by Alderman Carls. The motion was amended by Alderman Carls to call for a study of Hutchinson's building permit fees and a survey of other cities. Alderman Mikulecky seconded the amendment, and it unanimously carried. The main motion carried unanimously. (d) ORDINANCE NO. 8/86 - ORDINANCE AMENDING SECTION 520:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED BUILDING PERMIT FEES The motion was made by Alderman Carls, seconded by Alderman Mikulecky, to reject. Motion unanimously carried. (e) RESOLUTION NO. 8245 - RESOLUTION FOR PURCHASE It was moved by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously, to waive reading and adopt Resolution No. 8245. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF "911 SERVICE" IN POLICE DEPARTMENT - PRESE14TATION BY WALT CLAY (DEFERRED FEBRUARY 25, 1986) It was reported that although the Police Department had "911 service," • it did not have the capability to trace an incoming call with the pres- ent equipment. Mr. Walt Clay stated the estimate," cost to complete 4 CITY COUNCIL MINUTES - MARCH 11, 1986 the "911 service" would amount to $561.50 for a one -time installation charge, with a monthly fee of $200.90. Alderman Torgerson moved to approve the installation. Motion seconded by Alderman Mlinar and unanimously carried. (b) DISCUSSION ON PLAQUE SAMPLES TO RECOGNIZE INDIVIDUALS AND GROUPS WHO DONATE TIME /MONEY IN CITY GOVERNMENT FOR COMMUNITY SERVICE (DEFERRED FEBRUARY 25, 1986) Following discussion, Alderman Carls moved to proceed with the plaque. Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF SELECTING TWO CITY -OWNED VACANT LOTS ON ADAMS STREET ADJACENT TO EVERGREEN APARTMENTS AS SITE FOR NEW POLICE STATION Mayor Ackland stated that the site adjacent to Evergreen Apartments was the Council's second choice for a proposed police station. City Admin- istrator Plotz reported he contacted the owner of Evergreen Apartments regarding the location, and Mr. Ken Lever had no opinion at this time. • It was suggested that the City and Mr. Lever exchange property to make available corner access for a police station. Discussion followed regarding other possible sites for the public safety building. Mr. Arnold Rotzien, Chairman of the Senior Advisory Board, commented on a letter addressed to the City Council from former chairman J. Harold Beytien, dated July 1984. It was requested the City consider the prop- erty east of the Senior Center as a future site for expansion of the Center. The Senior Board was interested in building a shelter for sen- ior citizens on the property being discussed. The senior citizens were opposed to the possible noise from a police station next door. Following discussion, it was the consensus of the Council to hold a special meeting on March 31, 1986 at 7:00 P.M. in the Fire Station con- ference room for the purpose of hearing a presentation by a St. Cloud construction management firm and to further discuss sites for the police station. Alderman Torgerson moved to allow Metro Builders to make a presentation on March 31. Motion seconded by Alderman Mikulecky and carried four to one, with Mayor Ackland voting nay. RECESS: The Council adjourned for a break at 9:10 P.M. (b) CONSIDERATION OF RESOLUTION REQUESTING ADOPTION OF SPECIAL LEGISLATION • FOR TRANSFERRING FIRE FACILITY BOND PROCEEDS AND ACCRUED INTEREST EARNINGS TO A POLICE FACILITY CONSTRUCTION ACCOUNT, AND CONTINGENT AUTHORIZATION TO IMPLEMENT SAID TRANSFER (REQUESTED BY MAYOR ACKLAND AND ALDERMAN TORGERSON) CITY COUNCIL MINUTES - MARCH 11, 1986 There was discussion on early payment of the fire hall bonds. Alder- man Mikulecky moved to have the $100,000 from the fire department con- struction bond proceeds be put to the voters in a general election in November to determine to retire the debt for a fire facility or to transfer the money to the police facility. Motion seconded by Alder- man Carls. Alderman Mikulecky amended the motion to any special elec- tion prior to November. Motion seconded by Alderman Mlinar and amended motion carried with Aldermen Carls, Mlinar and Mikulecky voting aye, Mayor Ackland voting nay, and Alderman Torgerson abstaining from voting. Alderman Carls moved to amend the previously amended motion to defer a decision on this item until the next Council meeting. Motion seconded by Alderman Mikulecky and carried four to one, with Mayor Ackland voting nay. (c) CONSIDERATION OF APPLICATION FOR INTOXICATING LIQUOR LICENSE BY TOM DOLOER FOR SCALAWAGS The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to set a public hearing March 25, 1986 at 8:00 P.M. Motion unanimously carried. (d) CONSIDERATION OF SPECIFICATIONS FOR 1986 MAINTENANCE OF SOUTHEAST (VOCATIONAL SITE) WATER TOWER AND ADVERTISEMENT FOR BIDS • Following discussion, Alderman Torgerson moved to approve the specifi- cations and open bids April 3, 1986. Motion seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 208 AND SETTING PUBLIC HEARING After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to order preparation of assessment roll No. 208, to set a public hearing April 8, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8242 and No. 8243. Motion unanimously car- ried. (f) CONSIDERATION OF ENGINEER'S REPORT ON COLORADO CIRCLE IMPROVEMENT PROJECT NO. 86 -03A During discussion a question was raised regarding the final plat for Colorado Circle. The City Attorney was to review the matter. Alderman Torgerson moved to approve the engineer's report, to set a public hearing April 8, 1986 at 8:00 P.M., and to waive reading and adopt Resolution No. 8238. Motion seconded by Alderman Carls and car- ried unanimously. (g) CONSIDERATION OF ENGINEER'S REPORT ON NORTHWOODS AVENUE IMPROVEMENT • PROJECT NO. 86 -06 M CITY COUNCIL MINUTES - MARCH 11, 1986 Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the engineer's report, to set public hear- ing April 8, 1986 at 8:00 P.M., and to waive reading and adopt Resolu- tion No. 8239. Motion unanimously carried. (h) CONSIDERATION OF ORDERING PREPARATION OF ENGINEER'S REPORT ON IMPROVEMENT PROJECT NO. 86 -07 After discussion, the motion was made by Alderman Mikulecky to approve the engineer's report, to set a public hearing April 8, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8240 and No. 8241. Motion seconded by Alderman Torgerson and carried four to one, with Alderman Carls voting nay. (i) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY ELKS LODGE It was moved by Alderman Carls, seconded by Alderman Mlinar, to ap- prove and issue the bingo license. Motion unanimously carried. (j) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY ELKS LODGE The motion was made by Alderman Carls, seconded by Alderman Mikulecky, • to approve and issue the gambling license. Motion carried unanimously. (k) CONSIDERATION OF ESTABLISHING DATE FOR LOCAL BOARD OF REVIEW MEETING Following discussion, Alderman Carls moved to approve the date of June 6, 1986 at 10:00 A.M. Motion seconded by Alderman Mlinar and unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on the 1986 goals selected by the City Council members. It was his suggestion to hold a special meeting to review the policy handbook. The Council set the date of April 1, 1986 at 5:30 P.M., City Hall, for said meeting. The guidelines for merit increases would also be discussed at that time. Reference was made to the memorandum in the packet regarding the tem- porary employee budget as well as a handout on the general fund cash balance and the results from last year. Administrator Plotz reported the Maintenance Operations Director had prepared a history and proposed ordinance for the cemetery. The Council was asked to study it inasmuch as it will be on the agenda for • the next Council meeting. It was reported that the State representative was out this week and began work on the airport appraisals. 7 CITY COUNCIL MINUTES - MARCH 11, 1986 (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS to Alderman Carls requested a current status report on the Gutormson and Klockmann properties. City Attorney Schaefer reported that the Build- ing Official had inspected the Klockmann property and felt the issue had been resolved. There was a written agreement with the owner of the Gutormson property to remove the building by a determined date or the City would demolish the structure at the owner's expense. Alderman Carls inquired about the letting on the Highway 7 West state project. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar reported on a water drainage problem on Kay Street which was not resolved last year. It was suggested the City Engineer look into this matter. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated that Roger Mies had requested installation of a street light behind his building, and he would pay for the light. The motion was made by Alderman Torgerson, seconded by Alderman Carls, • to refer the request to the Hutchinson Utilities. Motion unanimously carried. It was reported there was water in the back yard at 934 Merrill, and the City Engineer should check the situation. (e) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky made reference to a letter dated February 24, 1986 from MN /DOT and requested a revised copy of the Resolution be sent. The motion was made by Alderman Mikulecky that a new letter and Resolu- tion No. 8246 be sent to MN /DOT regarding the speed limit at School Road and Highway 7 West, with the Legislators and Representatives re- ceiving copies of the same. Motion seconded by Alderman Carls and unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT • There being no further business, the meeting adjourned at 11:13 P.M. 0 y FEBRUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1986 FEBRUARY ENTERPRISE FUNDS EVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE SUPPLIES, REPAIR & MAINTENANCE MONTH -FEB. DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 20437.03 49012.49 390000.00 340987.51 0.13 WINE SALES 6001.59 14158.87 125000.00 110641.13 0.11 BEER SALES 26634.36 65878.68 635000.00 569121.32 0.10 BEER DEPOSITS 21.23 -1.57 0.00 1.57 0.00 MISC. SALES 1713.22 4186.13 0.00 - 4186.13 0.00 INTEREST 277.17 709.85 5000.00 750888.88 0.14 CASH DISCOUNTS - IB9.28 - 290.30 0.00 290.30 0.00 TOTAL 54895.32 133654.15 1155000.00 1021345.85 0.12 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 9468.83 25919.63 139861.00 113941.37 0.19 SUPPLIES, REPAIR & MAINTENANCE 397.88 441.77 4850.00 440B.23 0.09 OTHER SERVICES & CHARGES 862.24 1075.95 30350.00 29274.05 0.04 MISCELLANEOUS 0.00 273.00 8650.00 8377.00 0.03 CAPITAL OUTLAY 100.30 100.30 2500.00 2399.70 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 0.00 0.00 110000.00 110000.00 0.00 COST OF SALES 58918.34 122661.12 873550.00 750888.88 0.14 0 THER 0.00 0.00 15005.00 15005.00 0.00 TOTAL 69747.59 150471.77 1189876.00 1039404.23 0.13 REVENUE REPORT - WATER SEWERIFUND FEDERAL GRANTS 0.00 0.00 0.00 0.00 WATER SALES 33538.60 66256.50 460000.00 393743.50 WATER METER SALES 35.00 35.00 5000.00 4965.00 REFUSE SERVICES 22666.99 41373.13 245000.00 203626.87 SEWER SERVICES 43367.71 87852.17 615000.00 527147.63 EPA SALES 24542.49 50129.59 317600.00 PENALTY CHARGES 627.76 1283.30 6300.00 5016.70 INTEREST EARNED 5685.14 5685.14 80000.00 74314.86 REFUNDS & REIMBURSEMENTS 0.00 132.10 2000.00 1867.90 OTHER 5.00 1 5.00 150.00 145.00 TOTAL EXPENSE REPORT - WATER SEWER /FUND OPERATIONS W,TER SEWER TOTAL 130468.69 252751.93 1731050.00 1478298.07 21640.75 43261.50 241000.00 197718.50 14509.51 39684.97 711360.00 671675.03 22961.42 98297.41 740015.00 641717.59 59111.68 181263.88 1692375.00 1511111.12 0.00 0.14 0.01 0.17 0.14 0.00 0.07 0.00 0.03 0.15 0.IB 0.06 0.13 0.11 4 -a, (2) FEBRUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1986 FEBRUARY REVENUE REPORT - GENERAL FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 00 MONTH -FEB. DATE ACTUAL BUDGET REMAINING USED TAXES 818.58 618.58 1322050.00 1321231.42 0.00 LICENSES 1341.32 1781.32 17050.00 15268.68 0.10 PERMITS AND FEES 5905.65 9326.43 67300.00 57973.57 0.14 INTER - GOVERNMENT REVENUE 20832.68 27950.10 1010302.00 982351.82 0.03 CHARGES FOR SERVICES 15220.40 37888.26 491765.00 453876.74 0.08 FINES & FORFEITS 2541.67 4242.84 25000.00 20757.16 0.17 MISCELLANEOUS REVENUE 7598.54 21673.37 88800.00 67126.63 0.24 CONTRIBUTIONS FROM OTHER FUNDS 0.00 0.00 465500.00 465500.00 0.00 REVENUE FOR OTHER AGENCIES 608.38 848.92 200.00 - 648.92 4.24 TOTAL EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADM. /CITY CLERK ELECTIONS FINANCE MOTOR VEHICLE ASSESSING LEGAL &LANNING CITY HALL RECREATION BUILDING POLICE DEPARTMENT FIRE DEPARTMENT COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARSHALL ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C LIBRARY SENIOR CITIZEN CENTER PARK, /REC. ADMIN. RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY COMMUNITY DEVELOPMENT DEBT SERVICE AIRPORT TRANSIT UNALLOCATED VOTAL 54867.22 104529.90 3487967.00 3383437.10 0.03 1759.48 4460.69 27549.00 2308B.31 0.16 11212.I0 24950.22 129804.00 104853.78 0.19 0.00 0.00 4460.00 4460.00 0.00 21047.06 3532B.03 188032.00 152703.97 0.19 5135.75 12929.42 66884.00 53954.58 0.19 0.00 0.00 19600.00 19600.00 0.00 2658.08 6037.30 32654.00 26616.70 0.18 87.56 87.56 16475.00 16367.44 0.01 3723.58 7680.97 40537.00 32656.03 0.19 3656.40 7256.69 51457.00 44200.31 0.14 56122.79 137208.05 725058.00 587849.95 0.19 2223.00 11643.88 82940.00 71296.12 0.14 3251.05 5764.05 36736.00 30971.95 0.16 6385.14 15521.79 77146.00 61624.21 0.20 57.00 57.00 850.00 793.00 0.07 0.00 0.00 150.00 150.00 0.00 3159.75 9347.12 42630.00 33282.88 0.22 13949.59 33316.51 173056.00 139739.49 0.19 25590.20 55745.46 359065.00 303319.54 0.16 4923.80 10922.76 67150.00 56227.24 0.16 842.17 15884.21 64223.00 48338.79 0.25 2693.52 5511.43 52191.00 46679.57 0.11 6453.01 14423.93 74616.00 60192.07 0.19 5625.66 15002.58 122100.00 107097.42 0.12 14667.93 28342.03 106996.00 78653.97 0.26 23494.67 51459.61 354245.00 302785.39 0.15 2406.83 5468.40 41797.00 36328.60 0.13 1882.74 6135.97 33700.00 27564.03 0.18 0.00 9900.00 62296.00 52396.00 0.16 905.05 12988.52 60650.00 47661.48 0.21 6459.51 14213.56 82611.00 66397.44 0.17 1025.29 82108.97 290309.00 208200.03 0.28 232198.71 639896.71 3487967.00 2848070.29 0.18 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 18, 1986 9 1. CALL TO ORDER The meeting was called to order by Chariman Roland Ebent at 7:30 p.m. with the following members present: Marlin Torgerson, Elsa Young, Don Erickson, Tom Lyke, Shu -Mei Hwang, Larry Romo and Chairman Ebent. Members absent: None. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe and City Attorney James Schaefer. MINUTES Mr. Hwang made a motion to approve the minutes of the regular meeting dated January 21, 1986. Seconded by Mr. Romo, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY GARY MILLER FOR THE CROW RIVER COUNTRY CLUB Chairman Ebent opened the hearing at 7:32 p.m. with the reading of publication 13509 as published in the Hutchinson Leader on Thursday, February 6, 1986. The request is for a conditional use permit to allow the construction of a 24' by 36' addition to the • main building at the Crow River Country Club. Chairman Ebent explained that the permit is necessary because the Country Club is in an R -1 zone. Mr. Torgerson made a motion to close the hearing at 7:36 p.m. Seconded by Dr. Lyke, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the Conditional Use Permit as requested. Seconded by Dr. Lyke, the motion carried unanimously. (b) CONSIDERTION OF REZONING REQUEST AS SUBMITTED BY JOHN KORNGIEBEL - Chairman Ebent opened the public hearing at 7:36 p.m. with the reading of publication #3510 as published in the Hutchinson Leader on Thursday, February 6, 1986. The request is tc rezone nor -T-M' of tract on east side of School Road North for the purpose of constructing a 24 unit apartment building. Mr. Korngiebel and Mr. Larry Sorenson, property owner, were present regarding the proposal. Mr. Korngiebe had also submitted a letter requesting a letter from the Planning Commission stating they are aware of the project. City Administrator Plotz stated that the HRA would be reviewing this project and had asked if they could make their recommendation before the Planning Commission took action. . Discussion followed. Mr. Korngiebel explained that this would be subsidized housing for moderate income levels. Rent would be based on the tennant's income. It was the consensus of the Planning Commission that as their recommendation would only concern the rezoning, and that if the proposed project did not go through, the 4 -Q, <z� rezoning would go back to C -4 zoning, they could make their recommendation at this time. After discussion, Mr. Torgerson made a motion to close the public hearing at 7:40 p.m. Seconded by Mr. Erickson, the motion carried • unanimously. Mr. Erickson made a motion to recommend to City Council approval of the rezoning from C -4 to R -3 to allow construction of 24 -unit apartment. Seconded by Mr. Romo, the motion carried unanimously. (c) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464 SECTION 6.09 FEE SCHEDULE Chairman Ebent opened the hearing at 7:45 p.m. with the reading of publication #3511 as published in the Hutchinson Leader on Thursday, February 6, 1986. The request is to amend Zoning Ordinance #464 Section 6.09 Fee Schedule as follows: Conditional Use Permit #35 #45 which includes recording and drafting fee, if any. Variance Request $35 $45 which includes notification and publication expenses and extraordinary expenses of public hearing. City Administrator Plotz explained that it cost between $35 and #45 for publication and notification of a public hearing. This does . not include staff time or recording fees ( ;10.00 per recorded item). After dicussion, Mr. Torgerson made a motion to close the hearing at 7:50 p.m. Seconded by Mrs. Young, the motion carried unanimously. Mr. Romo made a motion to recommend to City Council approval of the amendment as requested. Seconded by Mr. Torgerson, the motion carried unanimously. OLD BUSINESS None. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN AS SUBMITTED BY GERALD GASSMAN TO MCLEOD COUNTY (WITHIN TWO MILE RADIUS) Mr. Gerald Gassman was present to explain that he was resubmitting a sketch plan that the City and County had previously approved because he had not gotten a survey within a required 6 -month period and was, therefore, required to resubmit. He stated that there were no changes from the original plan. He asked if the City had any limitations on what could be built on the site. Chairman Ebent explained that as the property was outside the City limits, the County would have jurisdiction over what was allowed on the property. Mr. Torgerson made a motion that the Planning Commission go on record as having no objection to the Sketch Plan as presented. r Seconded by Dr. Lyke, the motion carried, unanimously. (b) ELECTION OF OFFICERS Mr. Hwang made a motion to elect Mr. Ebent as Chairman, Mr. Hwang as Vice- Chairman and Mrs. Young as Secretary. Seconded by Mr. Erickson, the motion carried unanimously. (c) CONSIDERATION OF REZONING NEWLY ANNEXED PROPERTY Director Priebe explained that the property that had been recently annexed to the City automatically came in as R -2. He noted that as the City plans to put the Wastewater treatment plant on that property, it would have to be rezoned. Discussion followed. It was determined that the area should probably be I -1 or IC -1, depending on how the City wanted it to become developed. Administrator Plotz explained that the property is a priority of the Community Development Corporation who intend to do a layout of the area and actively market it. After discussion, Mr. Torgerson made a motion to set a public hearing for the next Planning Commission meeting (March 18). Mrs. Young seconded the motion. Discussion followed. Director Priebe explained that the newly annexed area is approximately 100 acres. The wastewater treatment plant would be a small part of the total land. Mr. Torgerson made a motion to amend motion to set public hearing for April meeting, with staff recommendation for March meeting. Mrs. Young seconded the amendment. Motion to amend carried unanimously. Motion carried unanimously. 6. ADJOURNMENT There being the meeting unanimously. no further business, Mr. Torgerson made a motion to adjourn at 8:05 p.m. Seconded by Mr. Erickson, the motion carried BURNS MANOR MUNICIPAL NURSING HOME Minutes - February - 1986 • The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, February 20, 1986 at Burns Manor, 5:30 p.m., President Leslie Linder presiding. Members present: Les Linder Gloria Dansereau John Mlinar Keith Duehn Eldred Miller Larry Graf Esther Kuehl David Jensen Mavis Geier Guest present: Jim Driscoll, A.T.I., Financial Planner Jim Driscoll, A.T.I. gave a presentation on Employee Health Insurance. MINUTES OF PAST MEETING: A motion was made by Esther Kuehl and seconded by Eldred Miller to approve the minutes. Discussion followed concerning correction of minutes pertaining to submission of names of possible future board members to the City Council. The minutes stand as written. ACCOUNTS PAYABLE • A motion was made by Eldred Miller and seconded by Keith Duehn to approve for payment the attached listing of accounts and cash disbursements in the amount of $40,843.52. Motion carried. FINANACIAL REPORT: Report was given by David Jensen. Accounts receivable were discussed. Medicare, P.H.P. and Medicaid are not reimbursing on a timely schedule. OLD BUSINESS: A. Employee Health Insurance: A quotation has not been received from P.H.P. The City is still investigating self funding. Jim Driscoll's program was discussed by the members. B. Sprinkler System: The firm's engineer has completed the first phase of the work. Installation should begin shortly. NEW BUSINESS: A. Mileage: A motion was made by Gloria Dansereau and seconded by Keith Duehn to comply with the regulations released by the IRS, mileage rate will be $.21 per mile instead of $.23 • per mile. Motion carried. 1 B. Consultant Fee: Dr. May, consultant Dentist, was inadver- tantly omitted from the consultant fee schedule. His hourly fee is $54.64 per hour. February Minutes Page 2 NEW BUSINESS CONTINUED: C. Washer and Dryer: Motion by Gloria Dansereau and seconded by Larry Graf, carried to replace both the washer and dryer before June 1, 1986. Washer with programmable microcomputer control $5,360.00. Dryer (gas) Microcomputer Controls $1,344.00. (Universal Machines) D. Telephones: A.T.& T. representative canceled the appoint- ment and proposal has not been received. Hutchinson Telephone pro- posal for equipment and installation was discussed. Walt Clay will be invited to the March meeting to discuss the proposal with the board of directors. E. Medicare: The Medicare per diem rate will be reduced 1 %, March 1, 1986 thru October 1, 1986. F. Election of Officers: PRESIDENT: Motion by Eldred Miller and seconded by Esther Kuehl, carried, Larry Graf - President. VICE - PRESIDENT: Motion by Keith Duehn and seconded by John Mlinar carried, Gloria Dansereau, Vice President. G. Memorial Funds: Following discussion of the use of funds donated to Burns Manor Municipal Nursing Home as memorials and /or • bequests. Motion was made by Larry Graf and seconded by Esther Kuehl and unanimously carried to reaffirm the boards position that funds so received will be used and expended for capital expenses such as building remodeling and improvement (not regular maintenance) including the purchase of additional land and payment of any bond issue obtained for that purpose together with the expenditures for the purpose of equipment and /or vehicles that will improve resident service, care, comfort and /or safety. The Administrator, Board Members and the City Council Repre- sentative thanked Les Linder and Eldred Miller for their many years of unselfish and generous service to Burns Manor. There being no further business, President Leslie Linder adjourned the meeting. The Burns Manor Board of Directors will meet Thursday, March 20, 1986 at 5:30 p.m., in the Annex Sun Porch at Burns Manor Municipal Nursing Home. . Respectfully submitted: Mavis J. Geier, Secretary ATTEST: 1pslip R_ Linder. President HUTCHINSON COMMUNITY HOSPITAL • REGULAR BOARD OF DIRECTORS MEETING - February 18, 1986 Large Conference Room - 5:15 PM Present: Rev. Thor Skeie, President; Joan Ewald, Vice - President; Bob Durfee, Trustee; Mike Carls, Trustee; Dr. Carl Bretzke, Chief of Medical Staff Absent: Rolly Balke, Secretary; Dori Johnson, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Jane Lien, Director of Nursing Services; Frank Seivert, Administrative Assistant; Robyn Erickson, Education Coordinator; Cathy Nevanen, Hutchinson Leader; Laurie Hulkonen, Recording Secretary Prior to the meeting, Ancher Nelsen again appeared before the hospital board to address his concern regarding the hospital's and McLeod County's original commitment in providing comprehensive mental health services as part of the catchment area of West Central Community Service Center. Nelsen, through various exhibits, reiterated the Center's willingness to have McLeod County and the hospital back in its "family" of counties. • He told the board of the history of funding of West Central, the support and cooperation of the people of Hutchinson and the surrounding area and the subsequent withdrawal of McLeod County from the Center's catchment area. He also told the board that he felt the hospital had not met its original commitment to the Center and asked the hospital to facilitate an agreement, once again, between McLeod County and West Central Community Service Center. He felt that if the administrators of Hutchinson Community Hospital and West Central Community Service Center could agree on a joint affilitation that the hospital would be protected, not hurt, and would be recognized as being the official inpatient mental health unit in the area. He felt that people in McLeod County had ownership in the Center's buildings and programs and predicted nothing but success for the hospital's mental health program if this agreement could be worked out. Skeie thanked Nelsen on behalf of the board and stated that the board would consider the information Nelsen provided and "get back to him ". The meeting was called to order at 7:00 PM. Minutes of Past Meetings. The minutes of the January 22, 1986, annual governing board meeting were presented. Following discussion: Motion was made by Carls, seconded by Ewald, to approve as presented the minutes of the January 22, 1986, annual meeting • of the hospital board of directors. All were in favor. Motion carried. Page Two Regular Board of Directors Meeting February 18, 1986 Medical Staff Meeting Minutes. Dr. Bretzke presented the minutes. The "waiver of liability" was discussed regarding necessary information on Medicare patients. Old Business A. Satellite Office in Dassel. Graves notified the board of his effort to line up an interview with a physician who is interested in staffing the proposed satellite office in Dassel. Graves would convene, if necessary, the Recruitment Committee to examine compensation options and draft a sample contract. The candidate was interested in a fixed salary with incentives for production, as suggested by the board earlier in 1985. Graves submitted this as information only at this time. B. Election of Officers. The board discussed reappointment of Skeie to the position of trustee on the board. (Be will complete the unexpired term of Buell Fogg, who left the board in 1983, in March.) Following discussion: Motion was made by Durfee, seconded by Carls, to recommend to the mayor that Reverend Thor Skeie be reappointed to his first five -year term as trustee of the Hutchinson Community Hospital Board of Directors. All were in favor. Motion carried. Election of officers then commenced. Following discussion: Motion was made by Durfee, seconded by Ewald, to re -elect Skeie president of the board. All were in favor. Motion carried. The board then considered election of the Vice - President and Secretary positions. Following discussion: Motion was made by Durfee, seconded by Bretzke, to cast an unanimous ballot for reappointment of the existing Vice President (Ewald) and Secretary (Balke). All were in favor. Motion carried. New Business A. Health Insurance Review. Graves introduced Jim Mandel, of Mandel and Associates, to the board. Mandel had been reviewing the hospital's health insurance options at the request of hospital administration, and was in attendance for this portion of the meeting to present his recommendations and proposal. Mandel based his presentation on the hospital's claims experience and showed, by use of transparencies, the comparison of program coverages being provided by Blue Cross, the hospital's current provider, versus Physicians Health Plan (PHP), the carrier proposed in Mandel's presentation. Mandel also discussed the possibility of asking the • J 7 !l Page Three Regular Board of Directors Meeting February 18, 1986 (A.) hospital employees to contribute to their single health insurance coverage ($10 /month) to heighten employee awareness of potential overutilization of services. This may also cause employees who are presently covered by their spouse's insurance to drop their single coverage by the hospital when asked to contribute to the premium and,therefore, save the hospital additional premium costs. Mandel also informed the board of the IRS - approved Section 125 programs, whereby employers may deduct insurance premiums from employees' gross wages before taxes are taken out. This would benefit the employee by increasing take -home pay while benefiting the hospital with FICA savings as well. Potential savings, if the hospital changed carriers, received employee contribution to the premium, and implemented Section 125, were estimated to be approximately $48,000 per year for the hospital over what the hospital now pays for insurance premiums, etc. Mandel's rationale for recommendation of PHP included lesser true cost to employees, immediate employer savings, FICA savings for the hospital, and more equitable distribution of costs. Mandel asked the board to consider that the variables between services and benefit dollars spent would not happen with another combination • of programs, according to his review. He then highlighted the services his company could provide for a fee (including contacting carriers, meeting and negotiating with them, compilation of data and review with the administrator) and ended his presentation by asking the board to consider his firm's proposal. The board then thanked Mandel for his presentation. Following discussion: Motion was made by Carls, seconded by Durfee, to defer a decision on the employee health insurance proposal until the March board meeting in order to give the board time to consider the proposal more carefully. All were in favor. Motion carried. Graves noted that the hospital's employees will also need to vote to accept any changes in insurance plans, according to State Law. B. Trustee Education. Robvn Erickson, Education Coordinator, presented a proposed plan for education of the hospital's board of directors. This plan was based on the educational needs targeted at the board's self - evaluation in September of 1985, and included several options for each identified need. Following discussion: Motion was made by Carls, seconded by Ewald, to adopt the plan and recommendations for identified needs Numbers 1 -6 at the present time. All were in favor. Motion carried. (3) Page Four Regular Board of Directors Meeting February 18, 1986 C. Computer Update: Frank Seivert, Administrative Assistant, was present to discuss the research done to investigate updating the hospital's information system. After looking at alternatives, it was found that a main frame unit was indicated. The best and most cost- effective unit seemed to be from SAINT at a cost of between $1-50,000 and $160,000 and includes the basic system, medical records package, and several other enhancements. The board's March meeting will include a presentation regarding the programs available and rationale for recommendation for purchase of a system. Graves noted that Burns Manor has expressed an interest in sharing the system, and this is being researched as well. The board requested an opportunity to preview the computer system before approving the purchase next month. A representative from McGladrey Hendrickson will be asked to be present at the March meeting to assist the hospital in choosing a computer system. Statistical Report. The report was presented. January's percentage of occupancy was 407. Outpatient services were above what they were the previous year at this time and slightly over budget. Accounts Payable. The accounts payable listing was reviewed. Following discussion: Motion was made by Durfee, seconded by Bretzke, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $585,426.80. All were in favor. Motion carried. Financial Statements. The financial statements were presented and discussed. The hospital showed an operating gain of $8,700 for the month after funding price level depreciation. Departmental Reports. A. Director of Mental Health Unit. The report was presented. No unusual comments were made. B. Director of Nursing Services. The report was presented. No unusual comments were made. C. Education Coordinator. The report was presented. No unusual comments were made. D. Dietitian. The 1985 annual and January monthly reports were presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Patient Satisfaction Survevs. Surveys received since the last board meeting were presented. No unusual comments were made. 0 • (A) LJ • Page Five Regular Board of Directors Meeting February 18, 1986 Other A. C -Arm X -Ray Machine. Graves gave the board a brief recap of his recent trip to California to view the used C -arm x -ray machine being considered for purchase by the hospital. After assessing the high quality of the machine's films, Graves explained the conditions of purchase to the vendor (including bidding the item and subsequent approval by the City Council). He was then able to make a 5% downpayment on the machine to hold it for the hospital (following the board's authorization to do so in January.) The request for bids for a used C -arm x -ray machine had been submitted to the newspaper for publication. Following discussion: Motion was made by Ewald, seconded by Durfee, to request authorization from the City Council to accept the lowest bid on the specified C -arm x -ray machine. All were in favor. Motion carried. B. Special Meeting Date. The board discussed setting a special meeting date early in March to consider the computer system research, health insurance recommendations, etc. However, it was the concensus of the board to begin the March 18th meeting earlier in the evening (4:30 PM) rather than "tie up" another evening. The board meeting, then, will begin at 4:30 PM on March 18th in the Large Conference Room of the hospital. CEO Evaluation. The board briefly discussed presentation of the CEO evaluation and compensation recommendation. Due to the lateness of the hour, the decision was made to defer this presentation until the March meeting, with the administrator in agreement to do so. Adjournment. Motion was made by Ewald to adjourn the meeting. The meeting was adjourned at 9:50 PM by President Skeie. Respectfully' 'sub�miittte.,d,, l , Laurie Hulkonen Rolly Balke Recording Secretary Secretary slk �� 1 HUTCHINSON COMMUNITY HOSPITAL BUDGET CCHPARISONS - NATURAL CATD3ORIFS For Two Months Ended February 18, 1986 $124,187 $150,534 $(26,347 22,675 43,362 (20,687 269,991 306,061 (36,070 PATIENI REVENUE Daily Hospital Service Medical Nursing Units Mental Health Unit Ancillary C, J ACTUAL BUDGET $277,418 $316,224 $(38,806) 63,065 67,925 (4,860) 592,577 637,220 (44,643) $416,853 $499,957 $(83,104) Gross Patient Revenue $933,060 $1,021,369 $(88,309) 1,385 (14,666) 16,051 Less: Discounts & Allowances (31,260) (30,127) (1,133) $418,238 $485,291 $(67,053) Net Patient Revenue $901,800 $991,242 $(89,442) 10,198 15,718 (5,520) other operating Revenue 22,389 31,302 (8,913) $428,436 $501,009 $(72,573) $228,642 $241,455 $(12,813) 43,592 46,123 (2,531) 18,866 24,535 (5,669) 7,570 10,322- (2,752) 1,129 8,336 2,793 44,468 47,437 (2,969) 16,014 18,456 (2,442) 3,333 6,611 (3,278) 3,087 3,331 (244) 5,222 5,418 (196) 2,877 2,899 (22) 18,693 23,831 (5,138) 658 7.447 (6,789) $404,151 $446,201 $(42,050) Total gyrating Reece $924,189 $1,022,544 $(98,355) Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Bguipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses Total operating Expense 24,285 54,808 (30,523) operating Inane Add (Deduct) Non - Operating Revenue (Expense) (23,721) (23,721) ___ Price -Level Depreciation And Working Capital $ 564 $ 31,087 $(30,523) Excess Revenues over Expenses $480,058 $494,275 $(14,217) 88,660 93,471 (4,811) 41,648 50,463 (8,80 16,820 18,486 (1,6 23,869 18,384 5,485 96,993 98,913 (1,920) 31,700 36,814 (5,114) 5,991 13,806 (7,815) 6,148 4,775 1,373 10,441 10,836 (395) 6,178 5,848 330 41,732 46,870 (5,138) 17,221 28,207 (10,986) $867,459 $921,148 $(53,689) 56,730 101,396 (44,666) (47,442) (47,442) - -- $ 9,288 $ 53,954 $(44,666) • 0 March 20, 1986 The library board met at 5:00, March 20, 1986, with the following members present: Ralph Bergstrom, Albert Linde, Sue O'Brien, John Horrocks, Mary Henke, Elaine Clay. Mary Henke reported on the progress of the signs for the library. The specifications have been drawn up, have been reviewed by Mary Henke, John Horrocks, and Kathy McGraw, and revised. Rolf Lokensgaard will send the specifications to three companies and expects to hear back from them the first part of April. John Horrocks discussed the inadequate lighting in the library. John suggested Ralph, any interested party, and he meet with John Kornbie- bel and discuss whose responsibility correcting the situation was. Albert agreed to go along. Ralph announced that the City Council had approved the appointment of Gary Amundson to the Library Board. Mary reported on the bids for plants. Greenbriar submitted a bid for $226.50, Carr Flowers for $257.85, and Brown's bid was incomplete. The bid was given to Greenbrier and Gary Moen hopes to complete the project in the next weeks. John Horrocks presented information on the bids received for the 12 storm windows. The bids were as follows: Larson, $1224; Lee Linder (recommended by UBC), $960; and Pinske, $860. John moved that the bid from Pinske be accepted. Elaine Clay seconded the motion. Mo- tion passed. John brought up the fact that free elevator service would end in June and the Board would have to take action on choosing a maintenance service. He was going to learn more about it. Sue moved the meeting be adjourned. (Signed) Mary Henke Secretary Pro -Tem (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: March 20, 1986 TO: CITY COUNCIL ------------- ---- ------- - - -- -- FROM: PLANNING COMMISSION ------- -- --------------- - - - - -- SUBJECT: APPOINTMENT TO PLANNING COMMISSION It is the recommendation of the Planning Commission that Spencer Beytien be appointed to the Planning Commission. • �J 6ta te of -:0=50tal .. ...............City of ....... Hutchinson c hins .o. .n .... . �N�eqd 4pplication No - .... ...... . ............ ... ..... County of ............ . ... . .. ..... _ .... Application for License to Sell Cigarettes at Retail City Hutchinson The undersigned resident...... of the...._..._ .. ... ... . ... Of ... ........... I ... I .. ...... -R , .-' 4.4A in the county of. - ., McLeod.._ ....... ..... . , State of Minnesota, HEREBY Jf.4KE TIOX FOR LICENSE to be issmed. to ... CA U A, W% ; , ........L ..t- ... I ......... .t ..... ........ ..................... ........ . ............................. to sell riVarettes and ciffarette papers and wrappers at retail at........._._.. 1'!.—.'f......_ ............ 7 . ...... ...... ................... ----- .......... ... ........................... ................. ................ ........ .. ................ in the iqitly-..- ....... of.- ....... -H4tchinson .... I .... .- ................. ....... in said county and state for the term of I.... one . . ... year ..... . , beginning with flu...... 1.s1t. day of , J.1puary 19 subject to the laws of the State of Minnesota and the ordinances and regulations of soul City Hutchinson pertaining thereto, and herewith deposit . ....... I ... . .... I ....... . ....................... Of . ....... ... .. ... $ 12-00 ..... ... in payment of the fee therefor. Doted..._ . ... . ..... ..... . .......... ..................... I9. ....... x ...... Z�ts ....... PA-4 ......... . .. I ......... ........ ......... . .............. . . . . . ........... .... .... ............... f . .. ........ .. . . ......... PUBLICATION NO. 3526 0 PUBLISHED IN THE HOTCHINSON LEADER: Thursday, March 13, 1986 NOTICE OF PUBLIC HEARIM TO WHOM IT MAY CONCERN Notice is hereby given that a public hearing will. be held on March 25, 1986 at the hour of 8:00 P.M. in the Council Chamber of City Ha 11 for the purpose : - • considering the issuance of an "On Sale" Intoxicating Liquor License to Tom Dolder and Gary Miller, owners of T.L. Scalawags and Hutch Bowl And Sports Complex, Inc. This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interests may be heard. March 12, 1986 Dated • - L4 JD P City Cler MAR 19 "6 APPLICATION FOR ON -SALE INTOXICATING LIQUOR LICENSE PAM � n tmotwrccaNUOA rj Yt, This fors was prepared by the City of Hutchinson and the Mime j Bureau of Criminal Apprehension, Department of Public Safety, pu to Minnesota Statutes, 1976, Section 340.13, for purposes of back - ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance . of liquor licenses. Failure to provide information requested may result in denial of the application. 12. Prior experience in this type of business: L- L'CIL!-Ci 4&S i �h fn i 13. Present ownership in any other liquor establishment, ,'[•W� j 14. present 9wnership in any other repstauran�t!� or food business: aerm•1 Jf G:lr fKr�lrr 15. Three ewaineaa References, L'It � • 16. �L - .�.1 PLC ar Corporate or Ptner p Title Trade Name _ Date of Afplicbtion 2. Licansing Period 3. Type of Application: New Renewal Transfer •. 4.►e�a _ Name of A plicant Phone 5. Home Address {1 6. Citiizzeeenns^�hip: /1i ►1,fy"I.Cf�+ ��t �.p{vc,I 7 n`'A� 1 w ~t4� -it 9/;,�; Place of Birth D.4 Birth S. l t�wr ttk"'i j'k-tk f X4r AW Address of Location 9. 1A) 4 -r, (o a:KA Legal Descriptiod 10. List owners of •bui{lding or pr@mise to be licensed: �ffuWIItS YJ. (lrli / �1ikc.I It• l�ldLc y� 11. List all partners, officers or directors, if corporation: Name Address Date of Birth \ ILWye P. � jyv3rt r 1�4tr(,sn 4-I/-SIP 1f �`�• ��4✓ hr i7 S 12. Prior experience in this type of business: L- L'CIL!-Ci 4&S i �h fn i 13. Present ownership in any other liquor establishment, ,'[•W� j 14. present 9wnership in any other repstauran�t!� or food business: aerm•1 Jf G:lr fKr�lrr 15. Three ewaineaa References, L'It � • 16. �L - .�.1 PLC ar Corporate or Ptner p Title 3 18. If this is a transfer application give name, address, of persons, partnership or corporation hpldiag license for the past year. 1 _ w 19. who owns the bar /tavern fixtures? 20. Are you a Minnesota resident? a Yes E] No If not, where resident? 21. Residential Address during- Five yea=s: - i�G/Jl{lJ `J , s r 22. Thr a Pes'seml References• ((�{ �( 1041 � - �� i, x. 23. Employment for the Past Five Years:.. 20. Any Convictions other Than Minor Traffics' From To Dates of Residency 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control comaissioneri and all ordinances of.the municipality; and I hereby certify that I have read the fore- going questions and that the answers to said questions we true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 st.ell be charged an applicant by the city or county if the investigation Is conducted within the state, or the cost not to exceed $10,000,00 if the .investigation is required outside the state. I further understand the ordinances of the city of Hutchinson regarding the operation of on -sale liquor licenses and agree to a by . MO,/i„ ,1etK�NMeIOt� Mcuoo rouar 94SUatrure of Applicant My camniKien,.p,,, n V. Ms! Subscribed and sworn to before me'this i9 day of f IlA,�CM 19. LIVI- 111- I'. (Notary Public) My Commission Expires: A„ -u.ig, 11%j 0 9 • IZASE THIS AGREEMENT, made this A 94% day of February, 1986, by and between Arthur Benjamin, Sr., a single person, and Arthur Benjamin, Jr., a single person, hereinafter referred to as BENJANIN, of the County of McLeod, State of Minnesota, and the City of Hutchinson, hereinafter referred to as HUTCHIMM; WITNESSETH: For and in consideration of the sum of One Dollar and other good and valuable consideration in hand paid to BENJAMIN by H[RCHINOli, receipt of which is hereby acknowledged, do hereby lease to HUTCHINSCH the following described premises situated in the County of McLeod, State of Minnesota, to -wit: • The South four feet of the West 62.7 feet of Lot Seven (7), and the North five feet of the West 62.7 feet of Lot Six (6), all in Block Eight (8), South Half (S'h) of the City of Hutchinson. H1 NSCH shall be entitled to the possession of said premises as above described without any liability or obligation on the part of BENJAMIN of making any alterations, improvements, or repairs of any kind on said premises for the term of ten (10) years from January 1, 1986( for the following purposes, to -wit: For a municipal parking lot for the City of Hutchinson. -1- • —el BEUANDI, their assigns, successors, and heirs may terminate this Agreement at any time by giving HUTCHINS N thirty (30) days written notice of their intent to terminate. Upon receipt of said written notice and thirty (30) days from said notice, H[111fHINSON shall peacefully quit and deliver up said premises to BENJAMIN peacefully and quietly. In the event that this Lease is terminated, BENJAMIN shall within sixty (60) days of the date of termination pay to HUTCHINSON the sum of One Thousand Two Hundred and no /100 ($1,200.00) Dollars as consideration for early termination. Further, BENJAMIN shall provide SON some minimum -type curb or car stop on the South property line of WT(R NM within sixty (60) days from the date of termination • of this Lease. This Lease may be renewed for an additional five (5) year period if mutually agreed upon by the parties hereto. This Agreement and the terms and conditions thereof shall bind the heirs, assigns, and successors of the parties hereto. The parties have hereunto set their hands as of the day and date first above written. CITY OF HUTCHINSON G. F. NEKETZ' SONS PAINT WRLLPAPffii & GLASS By. Paul Ackland - Mayor and Gary Plotz - City Adm. -2- A/L- 0 State of Minnesota: as County of McLeod: The foregoing instrument was acknowledged before me this day of February, 1986, by Paul Ackland, Mayor, and Gary Plotz, City Administrator, of the City of Hutchinson. State of Minnesota: as County of McLeod: The foregoing instrument was acknowledged before me this '� 8A • day of February, 1986, by Arthur J. Benjamin, Sr. and Arthur J. Benjamin, Jr. of G. F. Nemitz' Sons Paint Wallpaper & Glass. Y 24 . t This Instrument was drafted by: R. J. McGraw, P. A. Citizens Bank Building Hutchinson, MN 55350 • -3- (612) 587 -5151 411,° � -`' JWJHWI ITY aF HUTCHINSON o ke ,,. X986 �E� ✓WASHINGTON AVENUE WEST CHINSON, MINN. 55350 �9sx March 18, 1986 Mayor Paul Ackland and the Hutchinson City Council RE: Kenton Knutson farm rental Dear Mayor and Councilmembers: Enclosed please find the original lease between the City of Hutchinson and Grant Knutson dated the 29th day of November, 1982. This lease ran for three years and expired on the 1st day of November, 1985. I am also enclosing a copy of a lease prepared in December of 1985 covering the same • property and leasing the land to Grant Knutson's sons Kenton Knutson and Kurt Knutson. This lease runs for a three -year time frame and is based upon a cash rental of $50 per acre. An examination of these two leases will show that neither specifically provides for or delegates the responsibility of maintaining the ditch servicing this property. without specific delegation the property owner is generally responsible for maintenance of drainage systems on rental property unless the damage to the system was caused by the negligence of the renter. In this instance it would appear that if the City would be responsible for the maintenance of the ditch and drainage system had the City been utilizing the property, it would continue to be responsible for the system under the terms of the two rental agreements. It should be noted that the maintenance of such a system is no guarantee that the property will be tillable in the event of unusual or extraordinary rainfalls. In summary, if the water problem was caused by the City's negligent failure to maintain or clean the ditch located on its property, Mr. Knutson may have a legitimate basis for seeking a reduction in the terms of the rental agreement for the last year. If the water problem was caused by extraordinary rainfall or moisture beyond the capacity of • — �, Mayor Paul Ackland & 0 the Hutchinson City Council March 18, 1986 Page Two the system, this would not be the responsibility of the municipality and no reduction would be proper. Sincerely yours, CITY OF HUTCHINSON By/ onn + James r Schaefer Hutchinson City Attorney JHS:dlp Enclosures C, J E • `I Y4A —FA AM LEASE, Ca.h Rent. laelallmealaeNHtY 1n1eeeel Cleu_N __ ee��Le...e�ia..�e aa.. Ste uL.,. •inn. rte. 4is �kgrnnient, Made this..__. ................ ........ day of .... SeRte� her._ by and between City.. of.11 ut chinern_ ..................... ... ...._ --------------- _ --------------------- _.__._.__...___ party of the /trst part, Lester, and._ ............. GrA Dr..$ LIUUM ...... ....... _ ........... ....... ....... __.__— __,_._ of the Township of._..__._ 1, y[ IIl.. ._._._. .... _ .......... _.— ...... . Count of { ..... and Stale of ....... i:'WMAR =_ ....... _ .............. _ ....... _, party of the second part. Lewes. WfTXESSETH, That the said party of the rust part, in consideration of the rents and sovenante hereinafter mentioned, don hereby Remise, Lease and Let unto the said party of the second part, and the said party of the second part doer hereby hire and take from the said party of the f rat part, the following described premises situated in the County of_. M.- W-- 0tl..._.._ a and State of ....11N wacita. .......... _.._._, wiz: The Fast Half of the Southwest Quarter (E} of SOO in Section Xumber_.....12--- - - - - -- Township Number .._.116N .... ., Ranie Xumber._._.. 3(M.., containing .... ...... 20. ............ acres be the same more or less, of which described premises the second party hereby agrees to plow and put in crops not less than ...... _ 130_.._._. -__._- _ ..... acres each year during the con- tinuance of this Lease. To Hve sad to Hold, The above rented premises unto the said Second party ,__his .... ............. ..... heirs and assiins, subject to the conditions and limitations hereinafter mentioned for and durtn( the full term of Three..43)..... .years from and after the --------- st..._...._..day r�,o.�%._�_4.N,.n�.�' PL_, 19.82.., the term of this Lease ending the ..._.......115t .... ........ .-------- _ ---- day of ............. hae.N[M.Ga�. ..... _ ..... _.... 1931_. 8nd the said second party agree, to and with the said first party to pay as rent for the above mentioned premises, for and during the full term of this Lease, the sum of ZRMty,one._.Tbousan . Six_ Himdred..drd- DD/104_.4S21r.699 .07.._. ......._.._._.._._.....Dollars, payable at city- 3La1i...HntdAn 1: inns- 7td...._ .............._._.... ...._........._.._.in--- thLE2,_ )- --- ..._irutallments with interest at the rate of. ..... ._ -------- per cent on each installment after due, to -writ: J. fi,.4A0.A1] -_on or before ...... OLL15. ... 9.63------ J...._--- __ ----------- on or before ...... .__...__---- ._ --- VE,.800.A0._on or before- ...Aat_.15.- .1984------ J .......... _ ........... on or before ...__._...._- .._- ._.- ._---- __. J.- 7-.2A0_OO ... on or before..... Det_..15...- 9B5 - - - - -- J ........................on or before... ........... ......... .............. J.._..._._.... .. or before ... .... ..... ._....__.._ ......... _. J ..... _ .................on or before ............. ___...___............. J........................ on or before .................... _. ..... .... - ....... J ... _ ....... ........... on or before ._..... .....------ ....._...._..- -_. -_. J. .... - ................. on or before --------------- ..... ..........--.__ J ------------------------ on or before . ...___----- _.._---------- --- ._---- And It V Nnha Ay L By W h . N. piss. v 1e : 1'Yt eheuW W mid,eewd pe.q lee b male W aho,e mmauV WmuN M yelp ryrehed,mbgy rel me mt Yamud ebm due. alaJblulhll r7tlWm,eeum yule amWaed.Ym Wlv WteemWlnt {vt�sy MyW 4ke µ 'oo M W chose noM Wemiem. aW htld W eely ae mme �itbmt mN,�wlaiop akiy a IMdbn of W e,mh b M eelY y W W eeeeed purr lar We IWl lam d this ler TWt a W mid get pa,b mLL mid peal,. de,iY W We tl vie lmr W Mrce as crop Y V W gaud, W Ml,m Y tw Wwde reed m ttb hewxeeet le W IN TESTIMONY WHEREOF, Both Wum he" hee a oW MU th* IN P,REyS�/EN/cjt OF c the dry and yw Grant Knutson STATE OF .... _..NIL.S.T.. covetr Oo November 11>_ 82 before Ye, NI p rhl'S +,IWo rod for std County and State, pemmlly xppeerd ------- tl-an* NnrtPavr me kown to be the pamo- deee bed in end who exeoutd the foregoing loeNUment, sad YknowW®d tbet__beoxeryted the ant{.+. 1. act and deed. 0 /f STATE OF ------ _____ County 0f — ®. On tole a -Y - MARILWl J. GWAN3ON 'LJ N[¢Y=R OWN" Z:✓ NMMYPUnLNiM�NNeeCI PnnYYNe,OY aIMYY MOVY.IM: - - -, 1D__, be(" me, end for Seld County, p omnay eppee ed to me ,emo W ly known, who, bdog Seth by me duly ewom. —_ _.dld Se tbet tbn tn.•:dat end %be ,a they aY "m a e _—__ —_ the d th, "ton aemd b the foregoing Inatrvmapt, and that the ed eBYed b said imbvmmt Y the eorpmete aeef of Yid torponUaq end that SeM inatrnmet wY iFeed avd eWd b behaH of eeid amt ontioo by eothority of W Bovd d end Yid..._.— __._..------ _._..— __._— __ mod___ acknowledged said iYWmant b be the free act end deed of Yid em ontioo. f-7 V/ V aa�ayy1 r •W e 'VI c GTyuI 1 V O T q a 1 0 •cr+*. lYrfu .. MI CYr. a ..... ..... ... .. ... ......_ ...... . .......... . ... ......... LIr16y I.., "d mid Y 11..1 Kenton Knutson,. and Kurt Knu4a.R�..__ ......... ... ..... .... ...........Jy L' ..... .......................... ... ..1......................_..... W 1.r. Ie! I '# I*# r #geod ....................._C Minnesota . lerri6elf v .Crw The East Half of the SOuthOest Quarter (Sk of SWI) 2............ TOW_.iiy .... 1,16'..• my ..... IN ........ fw W.t/r YDJ...three. ................ ....... pw b y:.i.9 Yia W..... 18t. ...._......4NOyP4,;........I%05.. SAID LEBBEE, . I.D.iiwl Nm N ..ii I.EY, ►w4y YwEwb E k rw1 i1.Iw w fsU{ , 4-eil: FEET. Tlr r .� w Y ral. IIYw real fw rW W �.aer{x - .. -- Twelve Thousand Dollars ($12,000.00) payable in three installments: $4,000.00 on or before October 15, 1986 $4,000.00 on or before October 15, 1987 $4,000.00 on or before October 15, 1988 (said price determined by a cash rental of $50.00 per acre. 80 acres total) r 0 OTlEATIOEi TNI N .Y Ys YY YY \wEYE Y W W wDY1rY Y pe IrYYy Y.rrM W M1rW Y .YY EII.. NIV Y.Yr.Y .Y YYWr/ Yrrrr! Y YW ML e TEED. TNI N W w eYr Ye W WI Y EY M. Yrr.A SD1pDIE0� Srl N N Yer.Y/ w W rrl Y INee.Yr Iwl. xeE lrr. e E... I TNI ...YI NY Y.. \tl .e.Y xY war W YY YI arm Y. rr. M rare W N ..r Yr. .T.A. AND nIEV{Ei TW N Ytl w rerw w W Y1 Y.tlT Y reeY, eY .0 er Y rY uY New tart YYY.E W. NMe. ,L WIEOI Y iN IMe.ww N e \ell !eY x Y x. b NINr xtNrleee xY Mew r wlw en. wla IrY eY le x \W W Ywe Y Yr Y.r1 DIPq {a T \et N .W el eYe, rl Y4 eo ..rear, rwYp eY rwetr W 4rfx Y bwerer..Y e\ r4 YN x.r/ b Ye �aat Y ww _............ ENS {S DT L6E.Oli SN. YY leaser Ma sale. a.ee rY IeY Y eaf tlwe le berw. W eW W Y ». \e M Ie.aM W N�wv.mo4 u N .NII /r» wnuq. er Y IreYw fn W..reeeYdl ewr. rxrYY 4 e\W M YoY rN rY Mrr Wwy Y Ym Ierr. ♦e.IO wYCwT AND .U{LETTIEO. Th., rENr YY.a YY M» ..r x \lel ..r oew of xY 6. .uN.l YewY r �mlar N.V Yrl an YpW pYV W MtYYn Y w~M�.Y.ti W IttYa % YMrY W r Y� FYrf�r Of/i , YN aW MlYan M W N �..._.....__..._..... M aa,a Y Y✓, .Y N YY aW W..awM 4 W N W IYU WNW � dWaY► and Iaeeaaw I�...ar.w� +YwWwYI Y YI%rM�l.aa YYi Y J�I}1-�ryN� — N...I wW i 1 rJ YyW �W.IIt�Y�� raW as a aaaaaaalaa aYar IW Iwa. pnaW. Wt Y YY N Nr'tW Y YraWaa rap Yaa .Y W eyW N YYa tpIN W WYlrwnua4u NaW Yerr. . y t Nna'... N W ryaaYw our a WaNaY Jet Y NY YwfwaM Wtl In Y w h., nYY Y �ratYw .14 Yaawf aft., emus"" N YY YN Y spas Yaau, Y btVY aaa Y raY W N as " N a NYwN N YY cat W raL Y .. ear. an npl Massa, W aYWY la YY bNa, qaa aaYYd, ITna —. "I .e' and 'L ' Wp. ". W am. ao peal.. W muryntad a anaaa rya Wu, amomank WW Inniirumen� n Lm vacn`Wla�/WN I IL." W fa�WdW W w 1M WaiaW avm4 IWUdlill Wa pINr W� a "aaaa waa pnaulat_) In TYtlomey WaarW. look .apnea Imo Y,YMa M 11WWf, MaN W Yaa tha I>7 W Iaae WWapNa as Y IN PRESENCE OF Kurt Knutson in on Knutson an , mayor u arZr y D. PlooEz, City eE ZTerk STATE OF Comb of___ me r FOD jaa On thiu._ —__._ a. of —_ ISBX,_ hdNa yd Count, and seat., Personally "Peorad_ Kurt Knuts r And Kenton Knutson w bpowa to be tY peee#. described 1. and who maeuted fie foYrolar InRrOat, Jd .1canaWdaed that.t_haY_ etaafad W neae n tb.Q�r free act and deed. STATE OF.___.MINNESOTA ..._. —____ County of __. MC LEOD r On thi. --------- d-- _— _?PDT! aqY - --, ue�-. sow.., __. ------- gta,5Y_ _ wiWW sad for said C ty, Peaaaaby appowed -Paul AFkland, MgyyS Hutchinson aad__itAiY- D _P�gtzl, C�iSLClark m me Dereenally It..", soh., War each Is Y dab ewa.a______.___dfd W Wt MaY9r__J*"ildW sad the —sitY_ Clez� the foregoinc ioprumant, ad WP Yid instrument wY.ltnad eaderWLW b W ad sand awp,.tim by aathoxfb at Ib iNem -,c4,ty- r ^ "nw1 I and mid ...__.._ Paul Ackland ad Crory D. Pl etz aeknovledeed Yid In dmomat to be W fm est W dead of sold e.ep libm. _ sl o D w "° ssq i In wV � � d gg ' ► �} ( egg � i :I ! , rA • HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE March 13, 1986 Ito 19 SUBJECT DWI Seminar I request authorization for William Wegner, Jim Haasl and Ron Kirchoff to attend a DWI Seminar in St. Cloud on April 23, 24 and 25th. The cost of the seminar is $85.00 per person. DMO:neb —d HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE March 13, 1986 0 Mayor and City Council Dean M. O'Borsky, Chief of Police SUBJECT Investigation of Child Abuse I plan to form a child abuse team within the Police Department. Part of their responsibility will be to provide expertise in interviewing victims. This is a sensitive area which requires special training. I request authorization for Scott Schwartz, Scott Webb, David Erlandson and William Wegner to attend a Child Abuse Course in Brainerd on May 13, 14 and 15. By having these people specially trained we will be able to provide round the clock immediate response to reported child abuse. 0 DMO:neb • 1986 WI SEMINAR AND MATSA SPRING CONFERENCE April 23, 24 A 25 HOLIDAY INN - ST. CLOUD, MINNESOTA Place complete and send registration forma to MATSA, 555 Yabasha, Suite 102, St. Paul, MN 55102. Registration fee includes a year's membership in MATSA, banquet Wednesday evening, breakfast and luncheon Thursday, and breakfast on Friday. Registration ! $85.00 per person. Deduct $5.00 per person for pre - registration received by April 10, 1986. Pre - payment will be appreciated. I understand that my accommodations are nec included in the registration fns and I will handle my lodging coat, and males my osm room reservations with the Holiday Inn, St. Cloud. Plwe fill in all the items balm: Registration fee ancloeed Registration fee cot emclwed MANE (Pleas* print) TITLE REPRESENTING STREET ADDRESS CITY STATE ZIP PHONE P.O.S.T. NO. (area coda) NOTE: Please make all checks pevabla to MATSA. Send to: MATSA, 555 Wabash*. Suite 102, St. Paul, MN 55102. R M INNESOTA k LCOHOL RAFFIC AFETY ls+� SSOCIATION March 1966 Mar rrlend: 0 President leonz Schooley Treasurer Frank Thissen Secretary Barbara Mittelstadt Now is the time to register for the 13th annual DWI Stainer and MATSA Conference which will be held April 23, 24 and 25. 1986, in St. Cloud. Sponsored by the MUM"" Alcohol Traffic Safety "Gee's Ciau (MATSA) and The Minnesota State Automobile AaemtistiM (AAA), this Tar'• cocferencs offer* the opportunity to explore the latest trend& in the drinking /driving area, law seforcmmaot offiomrs will receive t.6.9.T. accreditation. The conference regLtntiw lee, which includes all materials. four orals and s Tar's membership In MATSA, is $8542A arses. There will be a 85.00 discount for registration& received W otsN Apt11 10. 1986. Grp registrations atom &%prscltted. This year the social boar will be sponsored by Faireiw Community Hospitals. A complete agenda and registration form are enclosed. If you have any questions about the conference. you can call Lows Schomlay, at (612) 459 -2706. A block of roots has bow raMrved at the Holiday IM in St. Cloud for semiMr participants. PLEASR MAKE YOUR OwN RESgHVATION5 at the Holiday Inn by April 30, 1986. in making resarations, mention that yon are part of the MATSA Confer ace if You want the dLCOwted rata. Make your own arrangements to pay for lodging. The St. Claud Holiday Inn local telephone number is (612) 253 -9000. M Mt not the Holldea toll free number. 555 Wabasha, Suds 102, S1. Paul, MN 55102 (612) 2919150 u THURSDAY. APRIL 24 7:00 a.m. BREAKFAST - Pmiside $:IS - 9:15 a.m. TRAFFIC SAFE'fP TO THE 21st CENTURY 1:00 - 1:15 P.M. Col. Roger lidding Chief, Minnesota State Patrol 9:15 - 9:45 a.m. CURRENT TRENDS IN WI TESTING Lowell Van Berkom 1:15 - 2:15 p.m. Director, Forensic Science Laboratory Minnesota Depsrwnt of Public Safety 9:45 - 10:30 a.m. ROADSIDE DRUNK DRIVING SURVEY 2:15 - 2:45 p.m. Dr. John Palmer 3:30 Associate Professor 4:15 p.m. St. Clad State University 10:30 - 10:45 a.m. B R E AK 10:45 - 11:15 •.m. A SUCCESSFUL WI PROGRAM IN A TYPICAL MINNESOTA COUNTY SEAT E. P. (Butch) Thiel Chief, Fairmont Police Department 11:15 - 12 Noon JUST ANOTHER FRIDAY NIGHT ., Ray Kroll Assistant Director of Transportation for 4:15 Minneapolis Public Schools and WI 5:15 p.m. Instructor for Minnesota Safety Council 12 Nom LUNCH - Poolside 1:30 - 2:45 p.m. PANEL - "EVALUATION TECHNIQUES FOR WI OFFENDERS" - MODERATOR: Frank Thissan Supervisor of Community Education, St. Paul Schools and Supervisor-of WI Programs, 5:15 Minnesota Safety Council 6:00 p.m. Jerry Larson - Intake Coordinator, Family Renwal Center, Fairview Southdale Hospital James Kincannon, Ph.D. - Licensed Consulting 6:00 Psychologist for Minnesota Assessment of 7:00 p.m. Chemical Health (MACH) 7:00 Kan Koivmen - Counselor, Arrowhead Center 8:30 p.m. on Problem Drinking, Virginia, MN Carl Cady - Court Alcohol Assessor, St. Louis County, Duluth 2:45 - 3:00 p.m. B R E A K 3:00 - 4:00 p.m. TV's ROLE IN PUBLIC AWARENESS OF WI 9:00 Dennis Stauffer Business Reporter, WUSA -TV, 9innespolis 4:00 p.m. BUSINESS HEETING ELECTION OF OFFICERS Everyone is encouraged to attend this meeting. AGENDA THIRTEENTH ANNUAL WI SEMINAR 6 HATSA CONFERENCE HOLIDAY INN ,.ST. CLOUD APRIL 29, 24, 25, 1986 PUBLIC AWARENESS or RESPONSIBLE USE MW FAR HAVE WE ,C@S7 WEDNESDAY APRIL 23 - 10:00 a.m. - 12 Nunn REGISTRATION 1:00 - 1:15 P.M. CONFERENCE OPENS President's Welcome - Leout Schooley Housekeeping - Leuar Schooley Mayor's Welcome - Nonnrable Sam Ruston 1:15 - 2:15 p.m. KEYNOTE ADDRESS Tony Bours 3:15 Chief, Minneapolis Police Department 2:15 - 2:45 p.m. MOVIE 3:30 "Epidemic - The Deadliest Weapons in 4:15 p.m. America" 2:45 - 3:15 p.m. WI CLINICS AND RECIPROCITY Neil Wardal Chief Driver Safety Analyst Minnesota Department of Public Safety 3:15 - 3:30 p.m. B R E A K 3:30 - 4:15 p.m. RECENT NATIONAL RESEARCH AND EVALUATION FINDINGS RELATED TO WI Forst Lowery Alcohol Safety Coordinator Minnesota Department of Public Safety 4:15 - 5:15 p.m. WI LEGISLATION Joel Warne Special Assistant Attorney General's Office 5:15 - 6:00 p.m. SOCIAL HOUR - Poolside Compliments of Fairview Hospitals 6:00 - 7:00 p.m. B R E A K 7:00 - 8:30 p.m. BANQUET Guest Speaker: Honorable Joseph P. Summers Ramsey County District Court, St. Paul 9:00 P.M. BOARD OF DIRECTORS 'ELTING 0 0 FRIDAY, APRIL 25 8:15 - 9:15 a.m. PROFILE OF THE DWI OFFENDER Dr. Rod Dwbey Associate Professor St. Cloud State University 9:15 - 10:15 a.m. SAFE RIDES Sherry Whiting Exploring Executive Indianhead Council, Boy Scouta of America 10:15 - 10:30 a.m. B R E A K 10:30 - 11:30 a.m. CONTINUUM OF PROBLEM FOR ALCOHOLIC'S FAMILY Dr. William Marring National Consultant and Trainer in Dealing with Child and Family Abuse and Alcoholism 11:30 - 11:45 a.m. CHANGING OF THE GUARD 11:45 - 12 Now. DOOR PRIZES (Must be present to win) 12 Noon Adjourn (612) 587 -5151 JffHUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O DATE: March 20, 1486 TO: Mayor and City Council FROM: Director of Engineering RE: Minnesota Planning Conference I request permission to attend the "14th Annual Planning Conference" on April 25th and 26th in Minnetonka. • As "District E" Director for the Minnesota Planning Association, I feel it is important that I attend. This is a budgeted conference. MVP /pv • Marlow V. Priebe Director of Engineering — r (612) 587 -5151 HV1CH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: March 20, 1986 SUBJECT: Request for approval to use Library Square for Concerts in Park The Parks 5 Recreation Board at its regular meeting reco- mmended that the Chamber of Commerce be allowed to use the Library Square on the following dates and times for concerts in the park. See attachment. 11 • � February 6, 1986 Hutchinson Recreation Dept. Park Board - Lyle Block 900 Harrington Hutchinson, MN 55350 Dear Sir: This letter is a request to use Hutchinson Library Square for a summer band concert series. The proposed dates will be Thursday evenings. Dates: June 12, 19, 26 July 10, 17, 24, 31 August 7, 14 Please note we do not plan on having a concert July 3. The concerts will start approximately 7:00 p.m. and run for about 1} hours. We would however like to reserve Library Square from 5:00 p.m. on, in order to give the bands and musicians ample time in which to set up. ^ Sincerely, Joel Kraft, Treasurer Hutchinson Area Chamber of Commerce Betty Stras, Committee Chairperson Carol Stark, Committee Member r 0 JL�XNSpN� ? o a „ F' th )utu`�`c �� FROFCO Pr -A H '986 R ik.. VE U o `9Sn�2 l -l£0�62 45 Washington Avenue East • Hutchinson, Minnesota 55350 • (612) 587.5252 March 14, 1986 Hutchinson City Council City Hall 37 Washingtnn AvP W Hutchinson, MN 55350 Dear Council Members: We would like to request to use the Hutchinson Library Square on May 10 from 9:00 a.m. - noon as a base for the 9th Annual Community Clean Up. The Square wil be used as a headquarters for organizing the groups who will be participating in the event. Mark Schnobrich with the City Forestry Department will be holding Arbor Day activities in conjunction with our Clean -Up. A program is planned at 11:30 a.m. to celebrate the "Tree City, USA" awards. We also ask assistance from the Street Department in removing the begs of litter the youths collect. We request a truck and driver or arrangement for litter removal. We also would like to make requests for Library Square on Thursday, June 12 for our Flag Day ceremony and our first Summer Band Concert. We also request to reserve the park the following evenings from 6:00 p.m. until the completion our nests. Date: June 19 & 26 July 10, 17, 24 & 31 August 7 & 14 Again this year, the Chamber's Community /Education Committee would request the Council for the usual funding assistance for the Band Concerts. In years past, the citizens of Hutchinson have certainly expressed their appreciation and gratitude for this family event. Thank you for your time and attention. Hope you will enjoy the upcoming events. Sincerely, Hutchinson Area Chamber of Commerce Joel Kraft, Committee Chairperson Betty Stras, Committee Chairperson (p , 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 20, 1986 TO: CITY COUNCIL ------------------ -- ---- - - - - -- FROM; — — PLANNING COMMISSION -------- -- ----- ------- - -- - -- SUBJECT: — CREATION OF—JOINT—ZONING BOARD IN—ORDERLY—ANNEXATION AREA It is the recommendation of the Planning Commission that a Joint Zoning Board be set up to consider rezoning in the orderly annexation area. 0 M E M O R A N D U M DATE: March 21, 1986 TO: Mayor and City Council ------------------------ - - - - -- FROM: — Ralph Neumann, Maintenance Operations Director— — — — — — SUBJECT: —Proposed Cemetery Ordinance ----------------------- - - - --- Council meeting. Since it is quite lengthy, new copies will not be available. /ms Please bring along to the Council meeting the copy of the proposed cemetery ordinance which was distributed at the March 11, 1986 City Council meeting. Since it is quite lengthy, new copies will not be available. /ms (672) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: MARCH 18, 1986 TO: MAYOR AND CITY COUNCIL -- — — — — — — — — — — — — — — — — FROM: RALPH NEUMANN ------------------------ - - - - -- SUBJECT: —AIRPORT—CONFERENCE — --------- — — — — — — — — — — — — — — — — — — Permission is reauested to attend the attached Minnesota Council of Airports Conference to be held April 9 to 11 in Mpls. Registration fee is $50.00. • Many of the subjects to be discussed have a direct impact on our own budget and maintenance operations. • 1986 MATA /MCOA JOINT CONFERENCE L'HOTEL SOFITEL MINNEAPOLIS, MINNESOTA 0 APRIL 9 -11, 1986 (WEDNESDAY NOON - FRIDAY NOON) CONFERENCE HIGHLIGHTS WEDNESiDAY&_APRIL_S: REGISTRATION (9 -12) KICK -OFF LUNCHEON IDEAS /CONCERNS INTERCHANGE BETWEEN FBO'S, OWNERS, OTHERS FAA /MN -DOT STAFF UPDATES AND DISCUSSIONS MATA AND MCOA ANNUAL MEETINGS CONSULTANT /FAA /MN -DOT SESSION WINE /CHEESE RECEPTION EXHIBIT VISITS THURSDAYi_82RIL_10: AIRPORT MANAGERS, AIRPORT WITH MEMBERSHIPS • SEMINAR PRESENTED BY ECKROSE /GREEN MAINTENANCE AND SAFETY ON AIRPORTS SNOW /ICE CONTROL BUDGETING - NEEDS, REVENUES, NEGOTIATIONS, ETC. COST ACCOUNTING - COST /BENEFIT, COST GENERATORS, ETC. VALUE OF AIRPORT - ECONOMIC, HEALTH /WELFARE, RECREATIONAL ECONOMIC IMPACT - DIRECT, INDIRECT, MULTIPLE EFFECT COMMUNITY SUPPORT - VALIDATION, EDUCATION, SOLICITATION AWARDS LUNCHEON BANQUET SPEAKER - FRANK KINGSTON SMITH (AVIATOR, AUTHOR, WRITER, EXCELLENT ENTERTAINER) EXHIBIT VISITS FRIDAYi_ APRIL _11: EXHIBIT VISITS NEW FLIGHT SERVICE FACILITY AT PRINCETON GADO REPORT INSURANCE - LEGISLATIVE UPDATE A REPORT FROM WASHINGTON AUTOMOBILE GASOLINE AND FUEL PROBLEMS • ITS TIME NOW TO FILE YOUR FLIGHT PLAN FOR MINNESOTA AVIATION TRADES ASSOCIATION and MINNESOTA COUNCIL OF AIRPORTS ANNUAL CONFERENCE FOR APRIL 9 - APRIL 11, 1986 at L'Hotel Sofitel, Bloomington, MN • r � �w FM • L'Hotel So£itel; PROGRAMS ON: Liability Insurance Airport Maintenance and Safety - Snow /Ice Control Effective Budgeting (Needs; Revenue - Costs) Gaining Community Support for Airports Ideas /Concerns Exchange (Owners - F.B.O. - Managers) Value of Airport (Economic - Health & Welfare - Recreational) Economic Impact of Airports 30 AIRPORT EXHIBITORS DYNAMIC SPEAKERS Exchange Ideas with F.A.A. and MN D.O.T. Representatives Information on New Flight Service Station at Princeton • AWARDS LUNCHEON Wine - Cheese Reception - Annual Banquet ANNUAL MEETINGS of M.C.O.A. and M.A.T.A. MARK YOUR CALENDARS - DETAILS WILL FOLLOW MINNESOTA _ Department of Energy and Economic Development Energy Division Office of Information and Technical Assistance (612) 296 -9082 Energy Information Center (612) 296 -5175 (Metro) - 1- 800 - 652 -9747 Toll Free March 19, 1986 Paul Acklund, Mayor City of Hutchinson 37 Washington Avenue W. Hutchinson, MN 55350 Dear Mayor Acklund: 900 American Center 150 East Kellogg Boulevard St. Paul. Minnesota 55101 h MAP I= RECEMM 10 It was a pleasure meeting you when I was in town recently at the invitation of Senator John Bernhagen. As you know, I met a number of community leaders and spoke before the Optimists,-Rotary and Kiwanis • clubs. in all I spoke to over 80 Hutchinson residents. The purpose of my visit was to deliver a short energy management workshop for small businesses and to gauge community interest for energy conservation activities in Hutchinson. I'm happy to report that many businesses expressed a need for and interest in further energy conservation efforts and assistance. Some felt that more extensive energy management workshops for small businesses would be important. Some thought that big businesses might be interested in specialized workshops because the 55 largest Hutchinson electric users are being switched to special billing methods involving "demand" and "power factor" charges. There are a number of related issues regarding the scope of energy conservation efforts within the business community that have arisen. Should workshops be geared toward business owner /operators or maintenance staff? Are adequate conservation supplies available in town at a reasonable price? Should workshops be specialized for different types of businesses such as office buildings, machinery or hot -water intensive business, refrigeration intensive businesses, etc.? Our office of Community Energy Technical Assistance has found that answering such questions and choosing among options proceeds best when the planning and organizing is done locally by community residents. We have also found that city sponsorship is important to • the acceptance of such efforts. Therefore I recommend that the city of Hutchinson form a Community Energy Council (CEC). Our office has worked with over thirty communities throughout the state in forming AN EQUAL OPPORTUNITY EMPLOYER / Mayor Paul Acklund March 19, 1986 Page Two energy councils and then working with the councils to assess community energy conservation needs, explore financial resources, develop city utility partnerships and then prepare and deliver functioning programs. Our role is to provide planning direction and technical assistance. Hutchinson has an opportunity through such a council to have an impact on more than just energy conservation. The city currently consumes in excess of $20,000,000 per year for energy in all forms. Usually 108 of energy usage can be cut without anyone noticing that it's gone and without major capital investment. The money saved on energy expenditures would be available for spending or reinvestment in the city. If you think of the effort a city would put into attracting a business payroll of half a million to a million dollars or a grant of that size, it puts into perspective the important role energy conservation can play in the city's economic life. The initial task of a Hutchinson Energy Council could be to look at the following: - the energy conservation needs and interests of the business /institutional sector, - explore the resources available within the community in terms of time, talent and money, - select a project or projects that make sense for the community, and - organize the means for delivering energy conservation efforts. Because of the strong interest already expressed by the business community, it seems natural to include volunteers from that community on an energy council and to have the council begin its work by looking at that sector. However, it would be possible for an energy council to expand its focus to include residential, transportation and other categories of energy consumption as time and resources allow. I suggest the city set up an energy council as an advisory committee to the city council following standard procedures in your city governing volunteer advisory committees. I also suggest that for the sake of the energy council's credibility, visibility and effectiveness representatives of certain groups be included as follows: 1) A member of the city council or city staff as a regular or ex- officio member 2) A Hutchinson utility commissioner 3) A representative of the Community Development Corporation 4) A representative of the Chamber of Commerce 5) A representative of big business 6) A representative of small business 7) A representative of a service club 8) A representative of schools 9) A member of the banking /financial community 0 • 0 Mayor Paul Acklund March 19, 1986 Page Three In addition, I would like to mention for consideration of appointment to the council the very strong interest and knowledge expressed by Dick Goebel for business energy conservation efforts. Also, I have discussed these ideas with Senator John Bernhagen. He has asked me to relay to the city that he supports the formation of a Community Energy Council and pledges the help and time of the CDC toward these efforts. I -will be at the city council meeting on Tuesday, March 25, to present a brief discussion on this and to answer any questions. Enclosed please find a copy of a resolution you could use or adapt to set up an energy council and a summary of other energy council programs throughout the state. Thank you for your interest and I look forward to seeing you at the next council meeting. Sincerely, .Tom Helgesen Sr. Community Development Planner (612) 296 -8900 TH:jw cc: Senator John Bernhagen Gary Plotz • 0 RESOLUTION 86 ESTABLISHING A HUTCHINSON COMMUNITY ENERGY COUNCIL WHEREAS, the City of Hutchinson promotes the conservation and efficient use of energy resources and the use of renewable energy resources within the City; and WHEREAS, Energy Conservation should be viewed as an Economic Development activity which promotes efforts to keep energy costs down and maintains efficient use of natural resources; NOW, THEREFORE BE IT RESOLVED, by the City Council of Hutchinson that this city shall establish a Community Energy Council to participate in the Governor's Community Energy Program and to plan, promote and implement energy conservation efforts within the city. Adopted March 25, 1986, by the Hutchinson City Council. 0 Paul Acklund, Mayor Hutchinson City Council ATTEST: Gary D. Plotz City Administrator • COV�' 0 • • Region 1 Dev. Com. ` 400' Crookston LL •icsstmn _ � I • •I Hawley head _- 1� na.T L� • Brainerd Aurora • r •l !xandriai Chisago /Isanti Counties • m View Benson y • ctr �t l le Pines aeu* 1. 3.000.000 41 � ley Lake Park � a •• ,a ,. a ,a ..0 r i ley ,. ,....,... � i �• o St. Paul Richfie Hastings Ifihakdpee= Red Wing New Lei Winona • Winona County Rochester IWorthipgton I it IPrestonl GOVERNOR'S COMMUNITY ENERGY PROGRAM COMMUNITY ENERGY COUNCILS 1983 -1985 w Yrrn PROJECT SUMMARY . COMMUNITY ENERGY COUNCILS City, Program Summary Grant Request Red Wing Red Wing has a $54,000 program with funding $15,000 from the state, NSP, local CAP agency, and the city. The program includes: 1. Residential weatherization, 2. Shared savings demonstration project on 5 city buildings, 3. "Energy Awareness Week ", and 4. A solar hot water demonstration project. Aurora Aurora has begun a $58,000 program with $15,000 funding from the state, Minnesota Power, Inter City Gas, the local CAP agency, and the city. The program includes: 1. Neighborhood energy workshops covering the entire city, 2. Distribution of weatherization kits to all participants, 3. Residential energy audits, and 4. Follow -up visits to all participants to encourage conservation investments. Worthington Worthington designed a $162,000 program with $15,000 funding from the state, Peoples Natural Gas, and the city. The budget includes $100,000 of MHFA Energy Loan funds. The program will provide home energy audits to 500 residents, distribute weatherization kits to participants, and vigorously market the loan monies. South St. Paul South St. Paul operates a $56,000 program $15,000 with funding from the state, NSP, and the city. REAP (the Residential Energy Action Project) will attract 1000 residents to neighborhood energy workshops, provide weatherization kits, home energy audits, and follow -up contacts. Duluth Duluth proposes to use the state grant to $15,000 plan for the expenditure of over $300,000 in city funds. Weatherization, super - insulation, wind, and furnace • conversion activities are being designed. -1- Hastings Hastings has begun a $76,000 program with $15,000 funding from the state, NSP, Minnegasco, and the city. The program will offer neighborhood energy workshops, weatherization kits to residents, and home energy audits. Shakopee Shakopee designed a $9,078 program using $8,170 city and state funds. The program plans solid waste abatement and recycling activities for three neighborhoods. Volunteer groups and businesses have pledged their assistance. Richfield Richfield has begun a $326,000 program with $15,000 funding from the state, NSP, Minnegasco, and the city. The program includes a "house doctor" project, a shared savings project, neighborhood energy workshops, weatherization kits, and residential energy audits. Hew Ulm New Ulm has started a $41,000 program with $15,000 funding from the municipal utility and the state. The program includes: 1. Neighborhood energy workshops, 2. Distribution of weatherization kits, 3. Distribution of energy conservation . literature to all New Ulm households, 4. Residential audits, and 5. Promotion of Minnesota Rideshare and the Brown County Transportation System. Mankato and These two cities are jointly operating a North Mankato $51,000 program with funding from NSP, both $27,000 cities, and the state. Joint activities include: 1. Ten neighborhood energy workshops, weatherization kit distribution, and residential energy audits, 2. In- service energy training for 22 elementary school teachers, 3. 'Energy Week ", 4. Four small business weatherization demonstrations, S. The utilization of volunteers to weatherize seniors' homes, and 6. The production of 12 30- minute T.V. energy conservation programs. Mankato will establish energy accounting for 26 municipal buildings and print and distribute a Mass Transit Users Guide. North Mankato will conduct a feasibility study for an energy efficient addition to the municipal building. -2- Winona Winona has begun a $74,000 program with $15,000 funding from the state, NSP, the local CAP, and the city. The Winona program includes: 1. Neighborhood energy workshops, 2. Distribution of weatherization kits to participants, 3. Residential energy audits, 4. Follow -up consultations with participants, and 5. Mini- workships on specific topics. Mounds View These two cities manage a $120,000 program and Blaine with funding from NSP, the local CAP, Ramsey $27,000 Action Programs, Inc., Minnesota Rideshare, both cities, and the state. The Mounds View program includes: 1. Making energy workshops, weatherization kits, and audits available to all residents, 2. Free evening energy seminars, and 3. Energy education activities in conjunction with primary and secondary educators. The Blaine program includes: 1. Community education to encourage energy code enforcement, 2. Encouragement of energy- efficient community planning and zoning, 3. Workshops, kits, and audits, 4. Minnesota Rideshare promotion, and 5. Promotion of bicycle paths. Crookston Crookston has begun a $25,700 program with $15,000 funding from Crookston Jobs, Inc.(a non - profit economic development corporation), the state, and the city. The Crookston program includes: 1. Designing a Crookston energy policy, focusing on fiber fuels and the municipal ownership of renewable energy systems, 2. Organizing energy workshops and promoting audits, 3. Providing technical assistance to suppliers and users of fiber fuels and other renewable resources, and 4. Planning and promoting car pooling and mass transportation. Moorhead Moorhead, in conjunction with Moorhead State $15,000 University, has designed a $17,000 comprehensive energy -use survey and an energy policy planning study. Moorhead will utilize the results to adopt a community energy • policy and design and implement future programs. -3- Fridley Fridley proposes a $56,000 project. $15,000 Minnegasco has committed $40,000 for residential weatherization as part of a "House Doctor" program for low income residents. In addition, Fridley plans to offer: 1. Neighborhood Energy Workshops, 2. Promotion of MHFA Rental Rehabilitation loans, 3. Promotion of MHFA Home Improvement loans, and 4. Promotion of Ride Share. Rochester Rochester proposes a $96,700 program with $15,000 funding from Peoples Natural Gas, Rochester Public Utilities, the Rochester Area Vo -Tech and the city. The program includes: 1. The establishment of an Energy Office, 2. A senior citizen house doctor program to install weatherizaion kits in the homes of 400 elderly residents, 3. A car clinic, 4. Residential Energy Audit Promotion, and 5. Small Business Energy Workshops. Winona County Winona County has designed a $52,055 program $10,605 to expand current curbside recycling in St. . Charles, Lewiston, Winona and Goodview. The CEC grant will allow recycling to begin at 19 multi - family buildings. N.W. Regional This project is submitted by a consortium of Dev. Comm. 7 counties - Rittson, Marshall, Norman, Penn - $24,799 ington, Polk, Red Lake, and Roseau. Objectives include: 1. Complete County Energy profiles, 2. Complete energy profiles on 30 cities, 3. Help organize CEC's, 4. Complete district heating feasibility studies for 10 communities, 5. Provide fiber fuel technical assistance, and 6. Work with utilities to perform conservation programs. Circle Pines Circle Pines is offering a $28,000 program $15,000 with $11,500 coming from their municipal utility. Circle Pines will provide residential audits to 225 homes, provide outreach to low- income and elderly residents, and promote local recycling projects and bus ridership. -4- Chisago- Isanti These two counties will deliver a Energy Council comprehensive $61,200 program consisting 27,000 of: . 1. 11 residential energy workshops, 2. 8 commercial energy workshops, 3. The inclusion of comprehensive energy conservation activities in CDBG applications from the region, and 4. The.design of a shared savings program. This joint Energy Council has financial support from 3 investor owned utilities, two electric co -ops, 3 LPG dealers, and one fuel oil jobber. Brainerd Brainerd is conducting a $71,500 program with $15,000 substantial support from Minnegasco and the municipal electric utility. Brainerd will: 1. Provide energy audits to 500 residents with hands -on instruction and the installation of weatherization kits, 2. Organize a car care clinic for 100 vehicles, 3. Organize a commercial energy workshop for 100 main street merchants, and 4. Develop an energy survey to gather energy data to support future program development. Hawley Hawley is conducting a $23,750 program with $15,000 funding from the municipal electric utility and the Northern Municipal Power Agency. Hawley plans to offer: 1. 150 residential audits, 2. 25 commercial audits, 3. A workshop for mobile home residents with free weatherization materials, and 4. An incentive and promotion program to finance dual fuel conversions with a shared savings approach. Fosston Fosston has designed a $168,000 program $15,000 using Small Cities Development Grant funds and support from the municipal electric utility, the Northern Municipal Power Agency, and the Inter - County Community Council. Fosston will: 1. Conduct 200 residential audits, 2. Conduct 50 commercial audits, 3. Provide dual fuel incentives for 20 all electric homes, and 4. Provide low interest energy loans to 30 property owners. 40 -5- 0 Benson Benson is conducting a $47,000 program with $15,000 funding from the city, the municipal electric utility and Minnegasco. Benson will provide a "Home Energy Check -up" to 375 residents. The Check -up includes: 1. A practical energy audit, 2. Installation of free weatherization materials, 3. Hands -on weatherization instruction, 4 A consultation about conservation priorities, and 5. Client follow -up. 100 of the participants will be low income and /or elderly clients who will receive additional weatherization assistance and materials. Preston Preston is conducting a $33,000 program with $15,000 funding from the city and Peoples Natural Gas. Preston will: 1. Provide audits, kits, instruction and follow -up to 300 households, and 2. Establish a curbside recycling program with 300 participating households. Spring Lake Park This community has designed a_$60,500 $15,000 program with funding from NSP and the North Central Public Service Co. Planned projects include: 1. Neighborhood energy workshops for 500 residents, 2. Energy audits for 300 residents, 3. Rideshare promotion, and 4. A pilot recycling program for 600 households. Cfl �f. - *9R *9 ..y1 : M UY 1' TrME This organization shall be known as the Hutchinson Community Energy Council (CEC) . The scope of activity of the Energy Council shall be to inform the city council and the citizens of matters relevant to energy use, conservation and renewable energy resources, to sponsor and conduct energy related programs, projects, and events, and to work with the Hutchinson Utilities, Community Development Corporation, Chamber of Commerce, businesses, institutions, citizens and other interested parties, and energy councils from other communities, the Governor's office, and the Department of Energy & Economic Development in forming state energy policy and legislation. VIII �� The general purpose of the Energy Council is to promote and encourage energy conservation and development of renewable resources both by local efforts and by providing input into state energy policy, and to address energy conservation concerns expressed by the city council, citizens and community organizations. The Council shall be composed of 7 to 11 mmbers, all of wham shall be appointed and serve as follows: 1. Attend meetings of the Energy Council. 2. Council manbers shall be representatives of the Hutchinson population and the following community sectors could be considered for council mmbership: education, community organizations, business, industry, finance, labor or building trades, energy suppliers and citizens groups. 3. Members of the Energy Council shall be residents of the city while serving on the Council and shall represent a broad range of interests in energy conservation and renewable energy development. 4. The Council shall elect from its members a chairperson, vice- chairperson and secretary. Energy Council members may resign voluntarily. Three consecutive unexcused absences from duly called Energy Council meetings shall constitute automatic call for resignation from office. vacancies in the Energy Council shall be filled by appointment of the mayor, subject to the approval of the city council. Energy Council members shall serve without compensation. MEETINGS The Energy Council shall hold regular meetings at least monthly with the date and time to be determined by the Energy Council. Special meetings may be called by the chairperson. / _ / MEMORANDUM TO: Mayor & City Council FROM: Fire Chief SUBJECT: Special Recognition HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 Chief., OrNn "Butch" Henke DATE: March 12, 1986 Request that the Mayor and Council give special recognition to firefighters that have recently retired from the Fire Department. . These men have given a large amount of their time to make Hutch a safer place to live, shop and work. Listed below are the Firefighters I'm requesting special recognition for. Clinton Gruett July 6, 1964 - August 1, 1985 21 years Daryl Lade July 7, 1971 -- September 9, 1985 14 years Conrad Helgemo September 13, 1971 - April 15, 1985 13 years Loren Rannow September 9, 1974 - May 6, 1985 11 years The fire departments annual banquet is scheduled for April 26th at the Crow River Country Club this is the evening I would like to have these men recognized for their service to Hutchinson. I /') ' RESOLUTION NO. 8247 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR treet Paint 2,737.95 Street & Park Use Street Yes Baltimore Paint Co. Park ' Fence 4,894.0 Backstop Park Yes Crowley Fence Co. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: March 25, 1986 Resolution submitted for Council action • Motion made by: Seconded by: by: 0 RESOLUTION NO. 8248 A RESOLUTION AUTHORIZING REPAYMENT OF INTER -FUND LOAN WHEREAS, on July 19, 1979 the Hutchinson City Council, under the authority granted it by Section 7.11 Subdivision 5 of the Hutchinson City Charter authorized a loan from the Water and Sewer Fund to the Liquor Fund, and WHEREAS, said loan was in the amount of $73,000 and paid interest at the rate of 7% per annum, and WHEREAS, said loan was utilized to purchase property legally described as: Lots Two (2) and Three (3), Block One (1) of Solar Addition to the City of Hutchinson; and Lot Eight (8) in Block Fourteen (14), excepting there from the North One Hundred Eight (108) feet thereof, in the Townsite of Hutchinson, North Half. and • WHEREAS, it has been determined that said property is best used as a site for future municipal wells which would assure the community of an ample supply of flowing water, NOW, THEREFORE, BE IT RESOLVED, that the principal and accrued interest on that certain inter -fund loan from the city of Hutchinson, Water and Sewer Fund to the City of Hutchinson Liquor Fund authorized by action taken by the Hutchinson City Council on July 19, 1979 shall be declared paid in full. ADOPTED BY THE CITY COUNCIL THIS 25th DAY OF March , 1986. CITY OF HUTCHINSON to ATTEST: • Gary D. Plotz, City Clerk Paul Ackland, Mayor i�� 0 M E M O R A N D U M DATE: March 25, 1986 TO: Mayor and City Council ------------------------ - - - - -- FROM: Kenneth B. Merrill, Finance Director ---- --- -- -- -- - - -- -- SUBJECT: Land At Prospect And Hwy. 7 East ------------------------ - - - - -- • The liquor fund paid $78,577.56 for the land located on Hwy. 7 East and Prospect. Since the acquisition the liquor fund has accrued in- terest on the note (in the amount of $73,000) to the water /sewer fund in the amount of $36,486. As the resolution states, the land will be valued at $109,486 on the water /sewer books, and the liquor fund will receive a one -time gain of $30,909. /ms I (612) 587 -5151 %/�/11y CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: March 18th, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: T.H. 22/7 Nest Improvement I have been informed that Resolution No. 8219 is not acceptable by the Department of Transportation in the format we used. MVP /pV attachment • Marlow V. Priebe Director of Engineering Attached is a copy of same for your information and a replacement resolution,using their format, for approval. MVP /pV attachment • Marlow V. Priebe Director of Engineering RESOLUTION NO. 8219 RESOLUTION FOR TRANSFER OF MUNICIPAL STATE AID (MSA) FUND • S.P. 4308 -21 (T.H. 22) WHEREAS, It has been deemed advisable and necessary for the City of Hutchinson to participate in the cost of a construction project located on T.H. No. 22 within the limits of said municipality, and WHEREAS, Said construction project has been identified in the records as S.P. 4308 -21 (T.H.22). NOW, THEREFORE, BE IT RESOLVED: That we do hereby appropriate from our Municipal State -Aid Street Funds an amount to be determined later, toward the construction of said project and request the Commissioner of Transportation to approve this authorization. Adopted by the City Council of the City of Hutchinson, Minnesota, this 11th day of February, 1986. Gary D. Plotz, City Clerk Paul L. Ackland, Mayor _ • '7—(�, RESOLUTION Mo. 8219 RESOLUTION FOR TRANSFER OF MUNICIPAL STATE AID (MSA) FUND S.P. 4308 -21 (T.H. 22) WHEREAS, the City of Hutchinson proposes to enter a cooperative agreement with the Minnesota Department of Transportation for the reconstruction of - Trunk Highway 22 from 800 feet East of California Street to Shady Ridge Road in the City of Hutchinson, and WHEREAS, Trunk Highway 22 is on the Federal Aid Primary System, and WHEREAS, the storm sewer system, curb and gutter, surfacing and traffic signal is to be constructed as part of this project, and WHEREAS, the Minnesota Department of Transportation wishes to transfer funds from the City's Municipal State Aid account to the State. ROW, THEREFORE, BE IT RESOLVED that the Council of the City of Hutchinson hereby requests that the Minnesota Department of Transportation transfer Municipal State Aid Funds (amount to be determined later) from the City's MSA Account to the State of Minnesota for the T.A. 22 Improvement. • Adopted by the City Council of the City of Hutchinson, Minnesota, this 11th day of February, 1986. Z Mayor .� ZM9 r\ STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON I do hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Hutchinson, Minnesota at a duly authorized meeting thereof held on the 11th day of February, 1986, as shown by the minutes of said meeting in my possession. (SEAL) I (612) 587 -5151 F CITY OF HUTCH /NEON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 25, 1986 TO: CITY COUNCIL FROM: WATER BILLING DEPARTMENT SUBJECT: DELINQUENT ACCOUNTS FOR THE MONTH OF MARCH ------------------------ - - - - -- Attached is the list of delinquent water accounts for the month of March. Recommend water service be discontinued on Monday, March 31, at Noon. • • q-1 Dean Briese 135 1st Ave. NE Hutchinson MN 135 1st Ave. NE 1- 005 -0135 -011 149.06 cc: Roger Mies 95 Hassan St. S Hutchinson MN Rcyer dies __rid Jensen Dwnst. 95 Hassan St. S 541 Brown St. 55350. Hutchinson MN 553350 Hutchinson 11111 55350 121 First Ave. SE 541 Brown Street 1- 015 - 0121 -051 1- 270 - 0541 -072 81.39 42.33 cc: Lloyd Schlueter 108 Oakland Ave. 55350 Hutchinson MN 55350 Promises to pay 4/7 Dirk Lefler 587 Franklin St. South Hutchinson MN 55350 587 Franklin Street So. 1- 395 - 0587 -023 83.10 -: Mary Barrick .12 Seabury Ave. Mpls. MN 55406 P J DeAbreu 446 Glen St. South Hutchinson MN 55350 446 Glen St. South 1- 420 - 0446 -022 55.71 cc: Harry Marlin Rt. 2 Cushing MN 56443 Paul Reid 446 Hassan St. S. Hutchinson MN 55350 446 Hassan St. S. 1- 480 -0446 -091 126.17 J R Investments 556 Main St S Hutchinson, MN 55350 556 Main St S 1- 685 - 0556 -0 -81 129.24 cc: JR Investments 400 School Rd. N Hutchinson MN 55350 Sheldon Crouse 635 Franklin St. Hutchinson MN 635 Franklin St. 1- 395 - 0635 -041 73.84 Kerry Schmidz Tim Froemming 705 Franklin St S 55350 Hutchinson, MN 55350 S. 705 Franklin St S 1- 395 - 0705 -1 -71 21.74 Cosmos MN 56228 506 Glen St. S. 1- 420 -0506 -062 102.71 cc: Melvin Roepke 305 Monroe Hutchinson MN 55350 Wayne Rahn 705 Hassan St S Hutchinson, MN 55350 705 Hassan St S 1- 480 - 0705 -0 -54 74.63 Promises to pay 411 Alton Wickiund 605 Main St. South Hutchinson MN 55350 605 Main St. South 1- 685 - 0605 -091 160.01 Kenneth Wornson 305 Hassan St. S. Hutchinson MN 55350 305 Hassan St. S. 1- 480 -0305 -091 69.89 Charles Schmidt 1095 Jorgenson St. Hutchinson MN 55350 1095 Jorgenson St. 1 -575- 1095 -071 129.24 Nancy Schwartz RR1 Box 76B Hutchinson, MH 55350 841 Main St S 1 -685- 0841 -0 -31 73.87 0 • MEMORANDUM TO: Hutchinson City Council DATE: March 25, 1986 FROM: Hutchinson Community Video Network RE: Revised Funding Mechanism for Public Access Channel in Hutchinson There has been a great deal of discussion over the last two weeks regarding a possible change in the permanent funding mechanism for the public access channel in Hutchinson. The Board of Directors for HCVN has met and considered one of those proposals and approved it. The Board recognizes that the City will need to act and that a public hearing will be necessary. However, so that at least one piece of the puzzle is in place, HCVN- Channel 10 has committed to the following arrangement: 1. An increase in the franchise fee from 3% to 5% i payable to the City of Hutchinson; 2. HCVN has no objection to the cable franchise company's request for an increase in basic rates of $1.00 per month; 3. The franchise fee is to be split between the City of Hutchinson and the Public Access Channel on a 2�% basis for each party; 4. In all other respects, the franchise agreement between the City and the franchise holder will remain unchanged. • The reduction from 3% to 2�% insofar as the City's share of the franchise revenue is concerned will result in a loss of income to the City of less than $2,000 per year and possibly substantially less than $2,000 because the revenue base will increase as a re- sult of the basic rate change. hutchinson community hospital 1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 61215872148 "An Equal Opportunity Employer" March 21, 1986 The Honorable Mayor Paul Ackland and Members of the City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and Council Members: The Hutchinson Community Hospital Board of Directors last week considered the purchase of a new hospital information system. Attached you will find a summary analysis of the purchase • rationale and subsequent bids. After a presentation and discussion the following recommendation was made by the board: Motion was made by Carls, seconded Board of Directors recommend to the purchase of the SAI Computer System plus a $10,000 special installation and Pullen, for a total cost not to All were in favor. Motion carried. >y Durfee, that the City Council the at a cost of $164,569 fee to McGladrey Hendrickson exceed $174,569. Thank you in advance for your consideration of the above - mentioned matter. If you have any further questions I will be available at the City Council meeting for comment. Sincerely, 1 ILCHINSON UNIT / HOSPITAL 7 COM y'• Philip G� Graves Administrator PGG:slk • Encl. HUTCHINSON COMMUNITY HOSPITAL Recommendation for Updating to a Hospital Information System General Information resources are a commodity that no business should be without. Major decisions are made based upon financial, statistical and forecasted information. This data must be available to the management team on a timely basis and in an accurate way to provide the decision- making tools resulting in cost - effective decisions. With the changes that have taken place within the health care environment (prospective payment, stresses on outpatient procedures, etc.), short -term and fragmented information processing solutions cannot fulfill management requirements. Hutchinson Community Hospital's data processing function is in a critical position to influence both the efficiency and effectiveness of daily operations. This is due to the growing dependence on automation to complete daily administrative and operational functions and also to satisfy management, federal, and state reporting requirements. Improved programming design and techniques, along with powerful and cost- effective hardware, have opened the doors of technology to the community -sized hospital, thus enabling community -based health care to remain competitive in the provider marketplace. Current System The hospital has been running on the IBM System 34 with software provided and supported by Health Central (Compucare) since April, 1979. The present software applications do not include any medical record abstracting and case -mix management reporting systems. The software does not permit the hospital to develop master patient index information but does provide a basic foundation for the patient accounting functions, along with basic financial reporting. Need For Change The present system provides basic financial information. The present system cannot handle the myriad of information needed to properly manage the hospital atmosphere today. The hospital needs to integrate medical, financial and demographic information for more sophisticated reporting requirements. We need a more comprehensive way to control over -all costs in all areas. In summary, we need a long -range information system solution, one which provides an integrated data base, future system growth potential and state -of -the art management tools. • 11 0 Computer Update Recommendation Page 2 Evaluation of Needs The hospital conducted a long -range plan for data processing in 1985 and received a report prepared by McGladrey Hendrickson & Pullen in November, 1985, stressing the need for a new computer system. During the past few months, the hospital management team has been reviewing and evaluating data processing systems to provide our needs. The above - mentioned study indicated the need to select a system which was in -house and, therefore, we did not review vendors offering a "shared service" concept of hospital information systems. We selected three (3) major vendors for ultimate site review and software and equipment demonstrations. These were: A) SAI Corporation (SAINT) B) Travenol Healthcare Information Systems (Compucare) C) Healthcare Services, Inc. After reviewing the systems provided by the above vendors, the hospital called for sealed bids for an "In -House Hospital Computer Information System ". • This notice was published under the requirements of the City of Hutchinson's charter and called for a bid opening on March 17, 1986, at 10:00 AM. Various bids were received and opened on March 17, 1986, in accordance with the official notice. Three (3) bids were received and tabulated. These bids were from: A) Systems Associates, Inc. (SAIJSAINT) B) Travenol (Compucare) C) IBM The bid from IBM was for equipment only and did not include software application other than the required IBM software support. Healthcare Services, Inc., did not send an official bid. Analysis of Bids An analysis of the bids received shows that two (2) vendors provided bids as per the specifications. The tabulation shows the following: IBM - Equipment Only - $ 94,056 Travenol (Compucare) - $246,453 • SAI Corporation (SAINT) - $164,569 Computer Update Recommendation Page 3 It is important to note here that the bid specifications includes . software which could provide a complete financial reporting system for Burns Manor payroll, general ledger, accounts payable, etc. It does not include specific on -site hardware at Burns Manor. Nor does it include the additional fees charged by McGladrey Hendrickson & Pullen for installation time for the "MedLink" cost model. This cost is estimated to be_$10,000. Recommendation Based upon our extensive review of various systems available and, after a careful review of the bids received on March 17, 1986, it is the opinion of the hospital management team that we pursue a contract with SAI (SAINT) and accept their bid of $164,569, plus $10,000 McGladrey fees, to provide an "in -house hospital computer information system ". In general, our conclusion is based upon the following: 1. All hardware and software are provided and supported by SAI. 2. SAI provides for a very complete and comprehensive training and installation program which includes 41 days on -site training and installation, in addition to 10 days training of key hospital employees at their regional headquarters. 3. SAI provides very timely and efficient support, on both equipment and software, on a 24- hours - per -day, 7- days - per -week, 365 - days -per- • year basis. 4. SAI software and equipment presently provides services to 265 hospitals in 47 states, along with 15 hospitals in Minnesota. 5. SAI has a 94% contract retention rate for users. 6. SAI offers broad flexibilities in total system design and integration which permits the software to support small, rural hospitals along with urban and large hospitals. 7. SAI is a major market force and is dedicated to the health care system. They are able to continue to meet and provide solutions to the ever - changing health care system. Presently, the hospital data processing system, for direct software and equipment support, amounts to $17,700 annually, $1,475 monthly, or .3`" of the hospital's projected 1986 operating budget. Under the proposed contract with SAI, this amount would be $1,640 monthly, or $19,680 annually, or an increase of $1,980 per year, equalling an 11% increase. In summary, we request authority from the City Council to enter into a contract with Systems Associates, Inc. (SAI) for an "in -house hospital computer information system" for a maximum bid price of $163,969, plus $10,000 McGladrey fees, plus $600 freight costs. (Burns Manor is presently researching a financial and case -mix computer system. If they elect to develop an in -house system, our costs under this proposal would be less.) This contract will provide the hospital management with data on a timely basis and in an accurate way which will permit Computer Update Recommendation Page 4 . us to make the difficult decisions necessary in the changing health care environment today and in the foreseeable future. FPS: Ih 3/18/86 0 0 HUTCHINSON COMMUNITY HOSPITAL IN —HOUSE HOSPITAL COMPUTER INFORMATION SYSTEM COMPARISON OF BIDS AND OTHER MARCH 17, 1986 EQUIPMENT FREIGHT (APPROX.) CABLES, ETC. IBM SYSTEM SOFTWARE SOFTWARE COMBINED EQUIP /SOFTWARE SYSTEMS ASSOCIATES TRAVENOL INC. IBM (COMPUCARE) (SAI) 87033 116124 628 1822 600 6395 6000 121707 163969 TOTAL 94056 246453 1b4569 ------------------------------ - - - - -- MONTHLY SUPPORT EQUIP /SOFTWARE EQUIPMENT DELIVERY TRAINING /INSTALLATION EST COMPLETION DATE EQUIPMENT SUPPORT SOFTWARE SUPPORT 656 1768 164 0 NOT STATED 4 -8 WKS 45 DAYS NOT STATED 56 DAYS 51 DAYS MAN -DAYS MAN -DAYS NOT STATED 90 -120 DAYS TO MAX 31 WKS IBM IBM SAi N/A COMPUCARE SAI TRAVENOL TEMP CONTROL NOT STATED 60 -90 68 -7c, HUMID CONTROL NOT STATED 8 -S07. 5( -e,(,% CEICATED RHONE- LINE YES YES McGladrey Fees - MedLink Interface Estimated Estimated 15,000 10,000 \J • 0 d (612) 587 -5151 f1UTIH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: March 18, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Water Needs Report As per RCM letter, our 1968 Report was updated in 1976 and should be updated again. I recommend approval of the RCM proposal as presented in the attached • letter. MVP /pv attachment cc: Ralph Neumann Dick Nagy 1 Marlow V. Priebe Director of Engineering U rieke carwN mu®er associates, Inc. architects engineers land surveyors 1011 first street south post office box 130 hopkins, minnesota 55343 612- 935 -6901 March 13, 1986 Mr. Marlow Priebe, P.E. Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: Updating Water Needs Report RFP 9517002 Dear Marlow: We are pleased to respond to your request for proposal to update the Water Needs Report. The original report prepared in 1968, and supplemented in 1976, has served Hutchinson's needs in the past, permitting an orderly growth in the water supply facilities. Based upon the changing population growth during the past ten years, the changing flow characteristics and the construction of the new filter plant, it is advantageous for the City to revise the projected water demand before embarking on additional improvements. This proposal is based upon our discussion in December 1985 and the March 4, 1986 meeting with Dick Nagy, Ralph Neumann and Ken Merrill. RCM proposes to revise the future water requirements, together with the is anticipated expansion curves and a readjustment of priorities through year 2010. Design and construction phase services will be the subject of a separate contract. We propose to provide the report phase services indicated above at our payroll cost times a factor of 2.5 plus reimbursable expenses not to exceed $3,000. We can begin our services within one week and complete the work within a one month time period. If you have any questions regarding this proposal, please feel free to contaoT me. ^er truly yo s, . U harles S. Barger, P. . RIEKE CARROLL MULLER ASSOCIATES, INC. CSB:jj Accepted . CITY OF HUTCHINSON By a g--D E • Ll � / (612) 587 -5151 �C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1986 T0: Mayor and City Council FROM: Kenneth B. Merrill,—Finance Director ----------------------------- SUBJECT: Storm Windows for Library — — — — — — ---------- - - - - -- -- - - - - -- Ralph Bergstrom has presented the attached bid for storm windows of $860 from Pinske Builders. Pinske is the low bidder and money is available from the construction fund to do this work. The Library Board has recommended approval of this bid. Attachment /ms y -E EDWARD 1, tPetcj PINSKE Telephone 612 237 -2177 E. J. PINSKE BUILDERS Gaylord, Minnesota 55334 February 27, 1986 Korngiebel Architecture 45 Washington Avenue E. Futchinson, Minnesota 5535C Re: Hutchinson Library Gentlemen: We are pleased to quote $860.00 for twelve special size storm windows for the above mentioned job. 10 basement units - approximately 45 x 36 2 upstairs units - approximately 28 x 68 Complete - painted & installed. We are looking for work so 1 would appreciate hearing about this soon. rely, E. J. Pinske 0 q-E, XHUTrHINSON, (612) 587.5151 HUTITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN, 55350 M E M O R A N D U M DATE: March 21, 1986 TO: — -- Mayor — and —City Council —-- ------ -- --- -- --- - - - - -- FROM: Kenneth B. Merrill,—Finance—Director ------ ---- ------------ - - - - -- SUBJECT: Minnesota Pollution—Control—Agency _ Notice of Violation — Since receiving the notice of violation (NOV) last Monday, city staff has begun the process of preparing a response. Mary Ryan indicated the State is anticipating the city to enforce its newly adopted pretreatment • ordinance, and she specifically referred to Section 5 of this ordinance. Marlow Priebe, Jim Schaefer, Ralph Neumann, Randy DeVries, and myself have reviewed the NOV,and Marlow and Jim will be preparing the response. Attachment /ms Marc ME Minnesota Pollution Control Agency CERTIFIED MAIL RETURN RECEIPT REQUESTED The Honorable Robert H. Stearns Mayor, City of Hutchinson Hutchinson, Minnesota 55350 Dear Mayor Stearns: Re: Notice of Violation NPDES Permit No. MN 0020265 Hutchinson Municipal Wastewater Treatment Facility s1 * - r�, MAP 86 ru 0 This letter transmits a Notice of Violation (NOV) to the City of Hutchinson, which identifies NPDES Permit violations regarding your City's wastewater treatment facilities (WWTF). The violations, as discussed below, are considered serious enough to warrant this formal action. • Industrial effluent discharged by Hercules, Inc. to the City's sanitary sewer collection system on February 5 and 6, 1986, resulted in violations of the City's effluent limitations. A report submitted to the Minnesota Pollution Control Agency (MPCA) by Randy DeVries, Municipal WWTF Superintendent, on February 24, 1986, documented excessive Five -Day Carbonaceous Biochemical Oxygen Demand (CBOD5) effluent values. Additionally, the September 1985 Discharge Monitoring Report (DMR) included a statement of high CBODS loading on the 25th and 26th, attributed to Hercules, Inc. Again, the City's effluent limitations were violated. Another episode of effluent violations, related to industrial wastes, was reported on the November 1985 DMR. The Total Suspended Solids (TSS) weekly average limitation, stated in the City's NPDES Permit, was exceeded on November 26 and 27, as well as the monthly average limitation. Although an investigation was conducted to determine the source of the industrial waste, the source remains unidentified. The above TSS and CBODS violations have been addressed by Mr. DeVries in his report recently submitted to the MPCA. The report proposes a plan to prevent future effluent violations as related to slug loads of industrial wastes. However, it is strongly recommended that the City initiate applicable enforcement action, as outlined in Chapter 5 of the Hutchinson Industrial Wastewater Pretreatment Ordinance, against Hercules, Inc. for 0 Phone: 612/297 -1830 1935 West County Road B2, Roseville, Minnesota 55113 -2785 Regional Offices • Duluth /Brainerd /Detroit Lakes /Marshall /Rochester Equal Opportunity Employer r The Honorable Robert H. Stearns Page 2 significant non - compliance with Ordinance Sections 2.01 (e) and (h)._ Furthermore, it is expected that the City will impose civil penalties on Hercules, Inc. in accordance with Chapter 6 of the City's Pretreatment Ordinance for each day on which violations occurred. Therefore, the City is requested to submit a written response within thirty (30) days of the date on this letter, stating what enforcement action has been taken or will be taken against Hercules, Inc. for non - compliance with the Hutchinson Pretreatment Ordinance. Failure by the City to enforce the Hutchinson Industrial Wastewater Pretreatment Ordinance as required by your NPDES Permit (Part III, A.) may result in escalated enforcement action by this Agency. The City is also requested to continue reporting each slug load of industrial waste received at the Hutchinson WWTF on the appropriate monthly DMR. Finally, the following comments pertain to municipal effluent cyanide violations. The City's cyanide limitation of 0.05 mg per liter (monthly average) was violated in December, September, June and May, 1985. Also, the January 1986 DMR indicated a violation of the City's daily loading . limitation of 0.9 pounds for cyanide. To initiate correction of these cyanide violations, the City is requested to submit a separate response within thirty (30) days of the date on this letter, explaining the steps the City has taken or will take to return its facility operation to compliance status. Should you have comments regarding this letter or the enclosed NOV, you can contact me at (612) 297 -1830. Your cooperation will be appreciated. Sincerely, Mary C. Ryan Enforcement Section Division of Water Quality MCR:jae cc: City Council, c/o Gary Plotz, City Clerk, City of Hutchinson Randy DeVries, WWTF Superintendent, City of Hutchinson Marti Velasco, Compliance Tracking, U.S. Environmental Protection Agency Enc. 0 STATE OF MINNESOTA MINNESOTA POLLUTION CONTROL AGENCY DIVISION OF WATER QUALITY IN THE MATTER OF THE HUTCHINSON MUNICIPAL WASTEWATER TREATMENT FACILITY, HUTCHINSON, MINNESOTA NOTICE OF VIOLATION TO: The Honorable Robert H. Stearns Mayor, City of Hutchinson City Hall Hutchinson, Minnesota 55350 NPDES PERMIT NO. MN 0020265 PLEASE BE ADVISED, that the Minnesota Pollution Control Agency (MPCA) has sufficient information to indicate that the City of Hutchinson has violated the following conditions of the reissued NPDES Permit No. MN 0020265, issued October 3, 1985: 1. Interim Effluent Limitations: Paragraph I, B.1. of the NPDES Permit, states interim effluent limitations for continuous discharge from the Hutchinson Wastewater Treatment Facility (WWTF), as follows: Calendar Week Effluent Characteristics Average 5 -Day Carbonaceous Biochemical Oxygen Demand (CBOD5) 40 mg /l Total Suspended Solids (TSS) 45 mg /l Total Cyanide Calendar Month Average 25 mg /l 30 mg /1 0.05 mg /l (0.9 lbs /day) Alleged Violations: The above limitations were violated on the following dates: February 5, 6, and 7, 1986 January 7, 1986 December, 1985 November, 1985 November 26 and 27, 1985 September, 1985 September 25, 26 & 28, 1985 September, 1985 June, 1985 . May, 1985 CBOD (calendar week ave.) 84 mg /l Cyanide (daily loading) 1.12 lbs Cyanide (calendar month ave.) 0.09 mg /l TSS (calendar month ave.) 37 mg /l TSS (calendar week ave.) 73 mg /l CBOD (calendar month ave.) 37 mg /l CBOD5 (calendar week ave.) 69 mg /l Cyanide (calendar month ave.) 0.07 mg /l Cyanide (calendar month ave.) 0.07 mg /l Cyanide (calendar month ave.) 0.07 mg /l q- 0 -2- 2. Prohibited Wastes: Paragraph II, B.l.e. of the NPDES Permit requires, that under no circumstances, shall the Permittee allow the introduction of wastes into the sewer collection system from contributing industries in such volumes or quantities as to overload the treatment facility or cause a loss of treatment efficiency. Alleged Violation: Industrial wastes discharged by Hercules, Inc. on February 5 and 6, 1986 and September 25 and 26, 1985, resulted in municipal effluent violations at the Hutchinson Wastewater Treatment Facility (WWTF). An additional episode of municipal effluent violations, as related to industrial wastes (unidentified source), occurred on November 26 and 27, 1985. THEREFORE, you are given notice that your non - compliance has been recorded by the MPCA. This Notice of Violation does not preclude the MPCA from taking further action with respect to the above non - compliance. Repeated failure to comply with applicable State and Federal requirements may result in initiation of further enforcement action. Dated: March 14, 1986 • CERTIFIED MAIL RETURN RECEIPT REQUESTED Address for further correspondence: Minnesota Pollution Control Agency Division of Water Quality Enforcement Section 1935 West County Road B -2 Roseville, Minnesota 55113 40 ENFORCEMENT SECTION DIVISION OF WATER QUALITY 0 - No Russell C. Pelt, Chief CHAPTER 5 ENFORCEMENT 5.01 Emergency Suspension of Service tewater D The City Engineer may suspend the wastewater treatment service of a user and /or a Wastewater Discharge Permit (after informal notice to the discharger) when such suspension is necessary, in the opinion of the City Engineer, in order to stop an actual or threatened discharge which presents or may present an imminent or substantial endangerment to the health or welfare of persons, to the environment, or to the wastewater treatment system, or would cause the City to violate any condition of its NPDES or State Disposal System Permit. The City Engineer shall follow up with a formal notice to a designated representative of the user within an hour after the informal notice is given to the user. Any user notified of a suspension of the wastewater treatment service and /or the Wastewater Discharge Permit shall immediately stop the discharge. In the event of a failure of the user to comply voluntarily with the suspension order, the City Engineer seventlorlmanimizem shall take such steps as deemed neces damage severance of the sewer connection, to p to the wastewater treatment system or endangerment to any indivi- duals. The City may also take action in accordance with Section 5.05. The City Engineer shall reinstate the Wastewater Discharge Permit and /or the wastewater treatment service upon proof of the elimination of the noncomplying discharge or condi- tions creating the threat of imminent or substantial danger as set forth above. A detailed written statement submitted by the user describing the causes of the slug or accidental discharge and the measures taken to rentwathin future doccurrence shall of submitted to the City occurrence. 5.02 Revocation of Permit dures of Chapter 5 of this Ordinance, In accordance with the proce the City Engineer may revoke the Permit of any user which fails to factually report the wacheW misrepresents eorsfailsctordisclose tics of its discharge; w fully all relevant facts when obtaining Wastewater Discharge Permit; which fails to report significant changes in wastewater constitutents or characteristics; which refuses reasonable access to the user's premises for the purpose of inspection or moni- toring; or violation federalsregulationsmit, this Ordi- nance, or applicable 5 -1 • 0 , FV 5.03 Notification of Violation Whenever the City Engineer finds that any user has violated or is violating this ordinance, Wastewater Discharge Permit, or any prohibition, limitation or requirement contained herein, the City Engineer may serve upon such user a written notice stating the nature of the violation. Within 30 days of the date of the notice, unless a shorter time frame is necessary due to the nature of the violation, a plan for the satisfactory correction thereof shall be submitted to the City by the user. If the plan is satisfactory to the City Engineer and the user complies with the plan, the City Engineer may or may not take further action against the user. If the plan is not satisfactory to the City Engineer, the City may take action in accordance with Section 5.04. If the user does not comply with the plan, the City may take action in accordance with Section 5.05. 5.04 Show. Cause Hearing 5.04.1 Notice of Hearing If the violation is not corrected by timely compliance, the City Engineer may order any user which causes or allows an unauthorized discharge to show cause before the City Council why the proposed enforcement action should not be taken. A_ notice shall be served on the user specifying the time and place of a hearing to be held by the City Council regarding the violation, the reason why the action is to be taken, the proposed en- forcement action, and directing the user to show cause before the City Council. why the proposed enforcement action should not be taken. The notice of the hearing shall be served personally or by registered or certified mail (return receipt requested) at least ten days before the hearing. Service may be made on any agent or officer of a corporation. 5.04.2 Hearing Officials The City Council may itself conduct the hearing and take the evidence, or may designate any of its members or any officer or employee to: a) Issue in the name of the City Council notices of hearings requesting the attendance and testimony of witnesses and the protection of evidence relevant to any matter involved in such hearings; b) Take the evidence; and, • 5 -2 C ) Transmit a report of the evidence and hearing, including transcripts and other evidence, together with recommendations to the City Council for action thereon. 5.04.3 Transcripts At any hearing held pursuant to this Ordinance, testi- mony taken must be under oath and recorded stenographi- cally. The transcript, so recorded, will be made avail- able to any member of the public or any party to the hearing upon payment of the usual charges therefor. 5.04.4 Issuance of Orders After the City Council has reviewed the evidence, it may issue an order to the user responsible for the discharge directing that, following a specified time period, the sewer service be discontinued unless adequate treatment facilities, devices, or other related appurtenances shall have been installed or existing treatment facilities, devices, or other related appurtenances are properly operated. Further orders and directives as are necessary and appropriate may be issued. The orders may also revoke the user's wastewater discharge permit if the ordinance and /or wastewater discharge permit are violated. If the user violates an order, the City may take action in accordance with Section 5.05. 5.05 Legal Action If any person discharges wastewater, industrial wastes, or other wastes into the City's wastewater treatment system contrary to the provisions of this Ordinance, federal or state pretreatment requirements or any order of the City, the City Attorney may, following the authorization of such action by the City Council, commence an action for appropriate legal and /or equitable relief. 5.06 Annual Publication A list of the users which were significantly violating applicable pretreatment requirements or national categorical pretreatment standards during the twelve (12) previous months shall be annually published by the City in a local newspaper. The notifi- cation shall also summarize any enforcement actions taken against the user(s) during the same twelve (12) months. For the purposes of this provision, significant violations would be those viola- tions which remain uncorrected 45 days after notification of rJ 5 -3 ;,letter oncompliance; which are a part of a pattern of noncompliance ver a twelve month period; or which involve a failure to tified by ccurately report noncompliance. Users will are included on prior d publication be given. one list week ltotrespond to the City that list, and will be p of their inclusion. Engineer regarding the appropriateness 5.07 Appeal to the City Council Any interested party shall have the right to request in writing thi an interpretation or ruling on any matter covered the Citys Ordinance and shall be entitled to a written reply Any decision of the City Engineer in the enforcement of this Ordinance may be appealed to the City Council by filing a.written petition with the City Clerk within thirty pe days n °detailCthe Engineer's ruling. Said petition shall specify matter or matters involved and every ground or basis on which objections are made. Said petition shall show the names, addresses, and telephone numbers of all objectors and their attorney at law or spokesman. The filing of a petition in accordance with the requirements herein shall stay all proceed- ings unless the City Engineer shall file within seventy -two (72) hours after the filing of a petition a certifico =tspecifyingthat other stay would cause peril to life or property • good reason. The City Council and ivexduereasonable time hearing of the petition or app ea1 9 and place of said hearing to parties named in the petition as attorney or spokesman. The hearing shall unite toepresenteevidence Petitioners shall be given full opportunity in support of their petition after which the City Engineer may present evidence in support of his decision. The City Council shall decide the appeal within a reasonable time and notify the attorney or spoke sman. The minutes of the City Council shall constitute the oofficidesiringra t�anscripttoflthe hearing, and decision. Any p Y proceedings shall furnish a qualified court reporter at their own expense. R /HUTCH2 /AA7 • 5 -4 (612) 587 -5151 T CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: MARCH 20, 1986 TO: CITY COUNCIL ------------------------ - - - - -- FROM: KAYE LINK ------------------------------ SUBJECT: INTOXICATING LIQUOR LICENSE RENEWALS ---- -- - -- - -- - --- --- --- ---- ---- The following have submitted their application to renew their intoxicating liquor licenses: THE GOLD COIN D. J. MAC'S • THE VELVET COACH INN THE VICTORIAN INN O'TOOLE'S PUB Each has submitted, or will submit prior to certification by this office, $1250.00 (1/2 yearly fee), surety bond in the amount of $3,000, and a certificate of insurance for liquor liability. Each has been submitted to the police department for review and has received a recommendation for approval from them. Im (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: March 20, 1986 TO: CITY COUNCIL ------------------------------ FROM: KAYE LINK ------------------------------ SUBJECT: NEW LIQUOR LICENSE APPLICATIONS -- --- - -- ----------------- The following have submitted application for your approval: Tom Dolder and Gary Miller /Hutch Bowl and Sports Complex INTOXICATING ON -SALE LIQUOR LICENSE - Effective March 26, 1986 • Coborn's Inc. /Cashwise Foods NON- INTOXICATING OFF -SALE LIQUOR LICENSE- Effective April 24, 1986 E Each has been submitted to the Police Department for review with a recommendation for approval from the Police Department. (612) 587 -5151 H CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST NUTCHINSON, MINN. 55350 M E M-0 DATE: March 6th, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: 1986 Merit Consideration With the completion of 19 years service with the City, I look back at all of the long range and short range planning, capital improvements and overall progress that I have been involved with for the City and I consider it a job well done. I feel that 1985 has been an above average year in overall accomplishment by the City. I believe I have achieved all the goals set forth for 1985 by myself and the Council I, therefore, consider my achievements and contributions to City Wide Planning, meeting of City goals and City progress and my overall performance record are such that I should be considered for a 4.08 merit salary incerease at your annual review, as per City Policy. MVP /pv cc: Personnel Coordinator • Marlow V. Priebe Director of Engineering REGULAR COUNCIL MEETI`1� March 25, 1986 WATER $ SEWER FUND social security $ 54.61 *DOER Social Security $416.21 *U.S. Postmaster postage for meter 100.00 Blue Cross Blue Shield medical ins. for April 1353.56 Canada Life Assurance Soc. dental ins. for April 179.83 Central Garage february repair jobs 173.72 Firemans Fund Ins. LTD ins. for April 48.81 Logis computer charges 837.13 Mn. Mutual Life Ins. life ins. for April 48.67 Mn. Valley Testing Lab. testing 234.00 Nalco Chem. Co. chemicals 180.05 Olsons Locksmith kevs 25.00 Power Process Equipment disposable pens 54.03 PERA contribution 247.40 U. S. Postmaster postage for meter 450.00 Barco coveralls 37.48 U. S. Water News 1 yr subscription 28.00 Water Pollution Control Fed. dues 85.83 Woods Painting $ Decorating window 290.66 $ 4,790.38 • CENTRAL GARAGE FUND *DOER social security $ 54.61 Drews Windshield windshield 35.00 French Lake Auto Parts parts 200.00 NAPA supplies 23.33 Old Dominion Brush supplies 115.50 Prismo Safety Corp. parts 158.50 Sears form 54.42 Blue Cross Blue Shield medical ins. for April 213.43 Canada Life Assurance Soc. dental ins. for April 28.31 Firemans Fund Ins. LTD ins. for April 6.79 Hutch Iron $ Metal flat iron 12.75 Jims Auto Salvage seat 10.00 Mn. Mutual Life Ins. Life ins. for April 6.51 PERA contribution 32.46 Wigen Chevrolet 1986 Chev 3/4 ton van 11,245.88 • $12,287.49 $182.00 3021.73 72.00 18.00 313.93 50.00 14.00 24.00 967.50 195.00 46.00 50.00 30.00 255.00 483.00 29.85 57.00 25.00 80.00 77.07 33.91 375.00 31.45 14,170.38 65.66 5996.95 85.00 8.72 104.50 12.50 1918.31 558.15 313.25 602.94 166.40 60.00 37.00 328.55 9.95 13.05 163.40 1500.00 41.25 68.25 145.04 15.00 39.51 172.40 70.72 4101.88 60.88 497.86 70.00 32.00 383.97 10.28 125.00 GENERAL FUND *Met Center 28 tickets *DOER social security *Dept. of Natural Resources boat registration fees *Dept. of Natural Resources snowmobile reg. fees *Commissioner of Revenue Feb. sales tax Am. Planning Association annual dues George Field meeting and dues Butterworth Publications legal book Clareys Safety Equipment equipment Hutch Bus Lines transporation Marks TV Service scoreboard repair NATA /MCOA Conf. registration fees MPSA quarterly meeting MATSA registration fee for 3 Old Log Theatre 42 tickets Prof. Civil Eng. Book Club waste recycling book Somes Uniforms equipment Kathy Wilson cooking instructor Jessie Bye piano instructor MVC Enterprises 40 emblem patches Renae Bensen records Am. Risk Services consulting services Brinkman Studio film etc. Blue Cross Blue Shield medical insurance for April •Bennett Office Supplies CentralGarage copy machine supplies February repair jobs Coca Cola Bottling supplies Carneys supplies Co. Treasurer dl fees Culligan Water Cond. monthly charge Canada Life Assurance Co. dental ins. for April Don Streicher Guns equipment More 4 supplies Jan. $ Feb. Firemans Fund Ins. LTD ins. for April Gopher Sign Co. signs Government Training Service registration fee Government Training Service James Schaefer 1985 reg.fees Henrys Candy Co. supplies Hager Jewelry name plates Hutch Community Hospital laundry Hutch Fire Dept. repairs for new truck Hutch Leader MCAN ad IBM supplies for copier Ind.School Dist. 423 bldg. supervisor ICMA retirement contribution Int "l Assn. of Chief of Police 1 yr subscription Johnson Super value supplies Jerabek Machine SHop repairs $ parts K Mart supplies •Logis Marco Bus. Products computer charges repairs to typewriter Mn. Mutual Life Insurance Life ins. for April MSF sanctioning fees Mid Central Fire Inc. fire gloves Midland Products Co. supplies Midwest Bus. Products pens MILE reg. fee $182.00 3021.73 72.00 18.00 313.93 50.00 14.00 24.00 967.50 195.00 46.00 50.00 30.00 255.00 483.00 29.85 57.00 25.00 80.00 77.07 33.91 375.00 31.45 14,170.38 65.66 5996.95 85.00 8.72 104.50 12.50 1918.31 558.15 313.25 602.94 166.40 60.00 37.00 328.55 9.95 13.05 163.40 1500.00 41.25 68.25 145.04 15.00 39.51 172.40 70.72 4101.88 60.88 497.86 70.00 32.00 383.97 10.28 125.00 -3- •Northland Beverages Inc. supplies 279.62 Northwestern Bell Telephone leased line 325.37 Pitney Bowes machine rental 118.33 Peterson Bus Service bus rental 295.00 PERA contribution 3736.57 Quades supplies 50.40 R 4R Specialties repairs 55.40 Schlueter Refrigeration repairs 253.70 James Schaefer z Mar. compensation 1001.00 Uniforms Unlimited clothing 63.90 United Bldg. Centers supplies 161.40 U. S. Postoffice postage for meter 1050.00 West Publishing Co. legal books 197.00 West Central Industries stake $ lath 436.30 $ 46,404.18 BOND FUNDS Library Construction Bonds Baker $ Taylor books $139.34 Ingram books 69.71 209.50 1980 Tax INcrement Construct Bonds Gopher Engineering Inc. prof. eng. services $2298.80 MUNICIPAL LIQUOR STORE FUND Ink Spots Inc. printing charges $ 26.00 PERA contribution 168.90 Commissioner of Revenue feb. sales tax 4604.45 City of Hutchinson payroll 4424.16 Hutchinson Leader advertising 156.83 Electro Watchman alarm service 62.00 Ed Phillips & Sons wine $ liquor 5141.46 Griggs Cooper & Co. wine $ liquor 2493.50 Quality Wine $Spirits wine & liquor 1750.73 Twin City Wine Co. wine $ liquor 3428.49 DOER social security 284.16 Twin City Wine Co. wine $ liquor 4948.25 Griggs Cooper $ Co. wine & liquor 3923.50 Quality Wine F, Spirits Co. wine & liquor 2254.54 Ed Phillips & Sons wine $ liquor 3425.02 $ 37,091.99 is 0 • (612) 587.5151 I/ CITY OF HUTCHINSON 37 WASHINGTON A v /PvUE WEST HUTCHINSON, MINN 55350 March 25, 1986 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL a�• a r• �• �• A w i M .0,01 VD FOR YOUR INFORMATION Attached is a letter fran Superintendent Matejka relative to the above - referenced services. I did discuss the need for sewer and water to the site with Mr. Matejka, on March 17th, should the bond issue pass. The construction program for 1986 has been set and the volume of work the Engineering Department has cannitted will not permit us to canplete design before December. I would propose the following schedule: General layout and cost estimate by May 15, 1986 Order report and set hearing by June 15, 1986 Hold hearing and order plans by July 15, 1986 Canplete design and set bid date by December 15, 1986 Receive bids by January 15, 1987 Award contract by March 15, 1987 Begin construction by May 1, 1987 Complete construction by July 1, 1987 I would recommend that liquidated damages be set at $5,000.00 per day and that early canpletion award be $1,000.00 per day. cc: Cal Rice • /hs HUTCHINSON PUBLIC SCHOOLS GE GORDON, Ch.6to.n INDEPENDENT SCHOOL DISTRICT NO. 423 NALD POPP, Cle,h HUTCHINSON, MINNESOTA $5350 ORAGREEN. I..wr. Glenn Matelka, Superintendent of Schools March 24, 1986 Mr. Marlow Director of Hutchinson Hutchinson, Priebe Engineering City Hall MN 55350 Dear Mr. Priebe: DuwAYNE PETERSON. Vice Ch.lre.n DANIEL PFRRIE. Direct. LUCILLE AMT. DI.t. As you are aware by now, school district residents have approved a bond issue authorizing funds for the school board to construct an elementary school. This elementary school will be built on a school district owned site located along School Road. It will be built on the southwest corner of that property (near Vineyard Methodist Church). • As per our communication of January 31, 1985, the district's request is renewed for sewer and water to that site. Mr: John Korngiebel will be the architect on the project. Mr. Korngiebel and I would like to discuss with you a time line for installation of sewer and water lines to the property, cost, and should the school district or the city construct this water and sewer project. It is projected, contingent upon availability of utilities, that the school district will begin using this new facility in August of 1987. It is requested that you review the above with the city council so that the process for this installation can begin. An early response would be greatly appreciated. Sinc ly, lenn Matejka Superintendent of Schools cc: • DISTRICT OFFICES 50 Glen Street NaM P6nne (612) 587 -3860 SENIOR HIGH SCHOOL Ruben. R..d Phu. 013)587 -3151 John Korngiebel AREA VOCATIONAL TECHNICAL INSTITUTE 300 Century Avenue Phu..(6121S87.M36 EQUAL OPPORTUNITY EMPLOYER JUNIOR HIGH SCHOOL RnbeH.Re.d Ph..e16131587.38S6 ELEMENTARY SCHOOL 100G1e. Street Ph.(6131587.3837 HUTCHINSON PMINUTES LANNING COMMISSION FOR YOUR JNFORMATION • Thursday, March 20, 1986 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:30 p.m., with the following members present: Don Erickson, Larry Romo, Shu -Mei Hwang, and Chairman Ebent. Members absent: Marlin Torgerson, Elsa Young and Thomas Lyke. Also present: Director of Engineering Marlow Priebe. 2. MINUTES Mr. Erickson made a motion to approve the minutes of the regular meeting dated February 18, 1986. Seconded by Mr. Hwang, the motion carried unani- mously. 3. PUBLIC HEARINGS None. 4. OLD BUSINESS . None. • 5. NEW BUSINESS (a) RECOMMENDATION FOR PLANNING COMMISSION APPOINTMENT Chairman Ebent thanked Mr. Don Erickson, outgoing Commission member for his service on the Planning Commission. Chairman Ebent stated that Mr. Duane Dickey, Mr. Spencer Beytien, Mr. John Swanson and Mr. Clint Gruett had each expressed an interest in the Planning Commission apppointment. After discussion, Mr. Romo made a motion to recommend to City Council that Spencer Beytien be appointed to the Planning Commission. Seconded by Mr. Hwang, the motion carried unanimously. (b) REVIEW OF COMPREHENSIVE PLAN It was the consensus of the Commission to wait to review the Comprehensive Plan until the next meeting. Director of Engineering Priebe showed a new map that had been prepared. He explained that he would like the park and recreation board to review the plan for parks before the Commission made their final comments. He would also like to show a distinction between parks and public sites on the new map. • Director Priebe also gave an update on the orderly annexation process now underway. He is recommending that a Joint Zoning Board be formed to consider rezoning applications for the area in the orderly 1 annexation agreement. (Green area on map.) He suggests that the Board have representation from the City, County and Townships. The rezoning applications for this area are now handled by the County. After discussion, Mr. Romo made a motion to recommend that a Joint Zoning Board be set up to consider rezoning applications in the area defined in the orderly annexation agreement. Seconded by Mr. Hwang, the motion carried unanimously. (c) CONSIDERATION OF ZONING FOR NEWLY ANNEXED PROPERTY (WASTEWATER TREATMENT SITE AND SURROUNDING PROPERTY) There was discussion about what type of zoning would be appropriate for the area. Mr. Erickson stated that the Hutchinson Community Development Corporation is looking at the area as becoming industrial. There was discussion about the area being transitional, and that IC -1 might be better zoning for an area in transition. Director Priebe stated that the adjoining C -2 area (location of City Garage and Armory) be rezoned at the same time to keep the area consistent. After discussion, Mr. Romo made a motion that consideration be made to change the zoning from R -2 (as it came into the City) to I -1 (Industrial). Seconded by Mr. Hwang, the motion carried unanimously. • It was noted to the Hutchinson Development Corporation should be notified of the public hearing. (d) DISCUSSION OF POTENTIAL ZONING CONSIDERTION FOR TV DISHES Chairman Ebent explained that with the increase in the number of T.Y. dishes, it might be good to look at them in regard to the Zoning Ordinance. Director Priebe gave the members an article regarding the "dishes" in Owatonna. He recommended that the City look at Owatonna's ordinance regarding dishes. After discussion, Mr. Romo made a motion recommending that staff look at other ordinances regarding dishes and make a recommendation to the Planning Commission at a later meeting. Seconded by Mr. Hwang, the motion carried unanimously. ADJOURNMENT There being no further business, Mr. Romo made a motion to adjourn the meeting. Seconded by Mr. Hwang, the motion carried unanimously and the meeting was adjourned at 8:45 p.m. E MINUTES HUTCHINSON CHARTER COMMISSION Thursday, March 13, 1986 1. CALL TO ORDER FOR YOUR INFORMATION tea` Chairman Chuck Carlson called the meeting to order at 7:40 p.m. The following members were present: Walt Clay, Jeff Haag, Harold Juul, Dale McLain, Jean Peterson, Dick Popp, Delores Saar, June Wick and Chairman Carlson. Members absent: Tom Oolder, Phil Graves and Kay Peterson. Also present: Alderman Pat Mikulecky. 2. MINUTES Mr. Haag made a motion to accept the minutes dated Tuesday, February 11, 1986, as written. Seconded by Mr. Popp, the motion carried unanimously. Mr. Juul made a motion to accept the minutes dated Thursday, February 20, 1986, with the addition of "Mayor Ackland commented that he felt that qualified people outside City limits could serve on committees." Seconded by Mr. Popp, the motion carried unanimously. 3. DISCUSSION - CITY CHARTER, SECTION 2 SECTION 2.01 FORM OF GOVERNMENT There was discussion of the means of enforcing the charter. Alderman Mikulecky stated that each alderman takes an oath of office to uphold the Charter, but that he doesn't know what happens if it isn't upheld. There was discussion of Weak -Mayor and Council - Manager to replace "Com- mission Plan" in paragraph 1. A question was raised about whether or not the terms 'Mayor - Council' or 'Council Administrator' could be used in place of 'Commission Plan'. It was the consensus of the commission that they would prefer to keep the Charter form and language simple and clear; that the Council would assign the duties of the City Administrator at their discretion; that the term 'City Administrator' replace 'City Clerk' throughout the Charter. SECTION 2.02. DEPARTMENTS. There was discussion of eliminating Section 2.02. Alderman Mikulecky stated that he didn't feel it should be eliminated as it would be too difficult for an administrator to attend all the committee and board meetings. That having a council member as part of each of the boards and committees helps to keep the council informed and the aldermen involved. It was suggested that the secretary categorize the existing Boards and Commissions and list which aldermen are responsible. There was discussion of the difference between the terms 'board' and 'commission'. It was suggested that wording similar to "The Mayor and Council shall determine which shall have council representation and it shall be established by Ordinance" be included in this section. Jean Peterson will prepare possible new wording of Section 2 for next meeting. C1 SECTION 2.03. DUTIES AND POWERS. It was the consensus of the Commission to leave Section 2.03 as is. • SECTION 2.04. ELECTIVE OFFICERS. It was the consensus of the Commission to delete 'and a municipal judge who shall serve for six years' from paragraph 1.There was discussion of changing the mayor's term to 4 years. It was the consensus of the commission to leave the mayor's term as 2 years. There was discussion of going to wards rather than having mayor and aldermen elected at large. There was discussion of changing election to coincide with federal and state elections (even- numbered as opposed to odd - numbered in the last sentence of 2.04.) June Wick will prepare possible rewording for Section 2.04 sentence 1 to include "board and commission members" as being qualified voters of the City. SECTION 2.05. APPOINTIVE OFFICERS. There was discussion about whether or not it was necessary to name the appointed officers. It was suggested that "and shall consist of a city clerk - treasurer, who shall be known as the city clerk; chief of police, chief of the fire department, city assessor, city attorney and such other officers as the council shall from time to time deem necessary for the proper function of the municipality" be deleted from Section 2.05. June Wick will prepare possible rewording of Section 2.05. SECTION 2.06. MAYOR AND VICE- PRESIDENT • There was discussion of deleting the last sentence of the second paragraph. Chairman Carlson asked a representative from the League of MN cities or State answer whether or not this sentence could be deleted. SECTION 2.07. INCOMPATIBLE OFFICERS. Jean Peterson suggested that the term 'emolument' be changed to 'compensation' according the charter model. SECTION 2.08. SALARIES. It was the consensus of the Commission that the last sentence in this section be deleted. SECTION 2.09. VACANCIES IN THE COUNCIL It was suggested that this section be reworded with a simpler language as in the model charter, Section 2.05. Delores Saar will prepare possible rewording for this section. SECTION 2.10. REMOVAL. There were no recommended changes. VA L. J 0 SECTION 2.11 INVESTIGATION OF CITY AFFAIRS. There was discussion of audits. Alderman Mikulecky suggested that procedural audits be done and that the State Auditor's office do the yearly financial audit rather than a private firm as is now being done. Walt Clay will check into the options and report back to the Commission at the next meeting. Other discussion during the course of the meeting included the Civil Service Commission, standardizing the number and terms on all boards and commissions (with special reference to the Utilities Commission and Civil Service Commission consisting of at least five members). There was also discussion of the role of aldermen who may attend the charter meetings. It was suggested that, for reasons of credibility, the aldermen who attend be resource persons and observers. 4. MEETING DATE It was the consensus of the Commission that the next meetings be set for Wednesday, April 2, and Wednesday, April 23, at 7:30 p.m. at the Fire Station. 5. ADJOURNMENT There being no further business, the meeting was adjourned at 9:30 p.m. 3 .1011" J. RE,RNIJAGEN lc na mr ^Li ITuinci Rnwc I. Hui C? 1l utchimun_ Mmnc.ntu 55350 91 Pf... (6122) W -65uX Il un nc Scsao¢ Ili Sin tc 011icc Huddmg St Pe ul_ blin nesnta 55155 Phone. (1,Q) 20-3131 March 13, 1986 Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Gary, Senate State of Minnesota FOR YOUR INFORMATION O o MAq u r a Thank you for your letter outlining the situation you have in Hutchinson with your general liability policy. We have been working on the insurance bill and some of the amendments that would help cure your situation were defeated. • As I am writing this draft and conclusion issue is unsettled. be able to make some only make insurance affordable. • Sincerely, (_ t joht 4n e, ,H rnhagene Senator K M letter to you, the final of the liability insurance I am yet hopeful we will meaningful changes to not again available but also, COMMITTEES • Agriculture & Natural Resources . Rules & Administration • Taxes & Tax Laws . Transportation DAVE DURENBERGER MINNESOTA 2ruffeb Ziafez Ze'rtafe 0 WASHINGTON. D.C. 20510 March 13, 1986 Ms. Marilyn Swanson Administrative Secretary City of Hutchinson 37 Washington Avenue, West Hutchinson, Minnesota 55350 Dear Marilyn: z • `f 786 I FOR YOUR INFORMATION Thank you for contacting my office regarding the Department of Energy's selection of eight sites in Minnesota to be studied for the potential location of a second high -level nuclear waste disposal facility. While this news has caused an understandable amount of worry and uncertainty, and while it's unlikely that any of the Minnesota sites will be chosen, be assured that we in Washington are making it very clear to DOE that Minnesota is not a suitable place for the disposal of nuclear waste. The eight areas in Minnesota being considered for the site are divided into two categories. Three of them are Class I • sites, areas which are potentially acceptable. The rest are Class II sites, "candidate sites "; if a Class I site becomes unacceptable, a Class II site may be moved into the Class I category. However, it is unlikely that any of the five Class II areas in Minnesota will be moved into Class I. It's important to remember that the Minnesota sites are being considered for the nation's second nuclear waste repository. Before construction could begin in that second site, Congress must first approve it and authorize funds. And the need for that second site is a long way off. The first site will not be ready until 1998, and will take care of our disposal needs at least until 2025. Given the fact that the nuclear power industry has nearly ground to a halt, we do not know if we will ever need a second facility. Minnesota's vast water resources are of national and international significance, and contamination by nuclear waste could be disastrous. You can be confident that I will continue to make Minnesota's opposition known, that I will closely follow DOE's site selection process, that I will look closely at the criteria developed to assure that DOE fully considers the role of surface and groundwater, and that I will work to make sure the State has all the resources necessary for its own analysis of DOE's activities. March 13, 1986 Page 2 Again, I appreciate your thoughts regarding this important issue. incerely, D ve Durenberger United States Senator DD /jle • 0 • Y J acv - .moo tk)_ ZZ vsn • L�A 22 j ' `( °c:i � - _�'^ `-'^�✓._.. .._.... ,ems n o e Q3A1'3 N �► adw ,� (612) 587 -5151 %/�y C /TY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHlNSON, M(NN. 55350 March 19, 1986 FOR YOUR INFORMATION, Jean Turner 7425 123rd Street west Apple Valley, MN 55124 RE: Property at 895 Dale Street Dear Ms. Turner: In December of 1985 you entered into an agreement with the city of Hutchinson whereby you agreed to have the storage shed located at 895 Dale Street removed or demolished at your • own expense no later than March 31, 1986. You further agreed that if you failed to have this storage shed removed or demolished by that date, the city of Hutchinson could cause the removal or demolition of that building through open contract and have the cost of removal or demolition added to property taxes on this property through special assessment. This is just to remind you that the March 31, 1986 date is rapidly approaching. If you have made arrangements for removal of the building', please let me know at your earliest convenience so that I can so inform the city. If- arrangements for the removal or demolition are not made by the March 31, 1986 deadline, the city will without further notice enter into a contract with an independent contractor for the removal of the building and will have the cost of the removal or demolition added to your property taxes. This cost will be payable over a 10 -year time frame. Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney • JHS:dlp Enclosure • !t`�NNE�T4 bO y0 D G 2 3F�r OF Tfko yp Minnesota D(,pi iment of Transportation BOX 766 2505 TRANSPORTATION ROAD WILLMAR. MINNESOTA 56201 March 10, 1986 Ms. Marilyn Swanson Administrative Secretary 37 Washington Avenue West Hutchinson, MN 55350 Dear Ms. Swanson: (612) 231 -5497 "�'6 678910\ rr �� FOR YOUR INFORMATION This letter is in response to the resolution regarding T.H. 22 between Glencoe and Hutchinson. Trunk Highway 22 from Glencoe to Biscay has a condition rating of 3.2 The maximum condition rating value is 4.5. A roadway is considered for the construction program when the condition rating reaches 2.8. Therefore, the T.H. 22 segment from Glencoe to Biscay will not be considered until that time. Trunk Highway 22 from Biscay to Hutchinson has a condition rating of 2.5. This segment has been requested for construction programming. However, on a statewide basis, numerous projects have been requested. As a result, the competition for funding is quite intense. Since the programming of this project depends upon the statewide priority, the construction year for this roadway is not known at this time. We appreciate your concern. me. Sincerely, K. A. Madole District Engineer If you have any questions, please call KAM:dkb cc: M. Priebe - City Engineer An Equal Opportunity Employer (612) 587 -5151 JffHU7 ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O DATE: March 18, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: School Road & T.H. 22/7 FOR YOUR INFORMATION Attached is a letter from Ken Madole, District Engineer, relative to the Flashing Light. iI assume this response is relative to the letter you requested I submit for having a flashing light warrented. MVP /pv attachment • Marlow V. Priebe Director of Engineering tt'\NNESo;, TO y0 e OF T!P 4 �lllln('tiota D(,1mr1m(,m of Transportation BOX 768 2505 TRANSPORTATION ROAD WILLMAR. MINNESOTA 56201 March 10, 1986 Mr. Marlow Y. Priebe Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: School Road & T.H. 22 Flashing Beacon Signal Dear Marlow: (612) 231 -5497 Our design squad is proceeding with designing traffic control signals for School Road and channelization at School Road and California Street for a July 27, 1986 contract letting. The cost estimate for the project is estimated to be $700,000. The estimated cost of furnishing, designing and installing a flashing beacon is about $20,000. The intent of the flashing beacon is to warn drivers of an intersection with low visibility and to emphasize stop signs. School road is visible for some distance on T.H. 22. There does not appear to be a problem with people "blowing" the stop signs on School Road. Engineering judgment would tell us the flasher would not eliminate all the accidents at the intersections. Mn /DOT has recognized the need for improvement by programming a safety project for the intersection for July 1986. We do not feel it is the highest and best use of the State's or City's monies and manpower to design and install a flasher at the School Road /T.H. 22 intersection. Please bear with us until a permanent improvement can be completed. Sincerely, K. A. Madole, P.E. District Engineer (ADKM90) An Equal Opportunity Employer C 0 0 0 0 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL CRT OFMUTCMUM FOR YOUR INFORMATION DATE march, 1986 NAME ADDRESS Brian Hansen Concession Worker - $3.35 JOB TIT 987 Echo Drive, Hutchinson SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS NEW EMPLOYEE OTHER; FULL TIME PAY RATE COMMEN X PART TIME OR SEASONAL THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. A D ARTMENT HEAD PERSONNEL COORDINATOR CITY ADMINISTRATOR u • How to finance public works Jam" L. Martin Past President, APWA. and Director of Public Works Fresno, Cakfomia THE MAIN PURPOSE OF APWA is to assist public works agencies in discharging their responsibilities to the public. Although APWA's focus is on in- frastructure and services, it fully understands the overriding fiscal prob- lems in Washington and their impact on local government. APWA's awareness and concern about the infrastructure go back long before the media focused at- tention on the problem. Our members have been struggling with the condition of the infrastructure for many years. For that reason, APWA created a task force on revenue shortfall in 1980. The report of that task force highlights a number of serious problems, among them the imbalance of responsibilities and resources to deal with them at some levels of government. The report also discusses many types of needs. There is a need for current maintenance and the need to deal with the backlog of deferred maintenance. There are needs stemming from population growth and shitts. Some needs result from a loss of community economic strength or the deterioration of the housing stock. And there are needs triggered by other levels of government. Each of these problem areas will require its own finan- cing strategies to overcome. Most in jeopardy are the basic facilities that enable communities to survive, renew, and grow, such as sewers, streets, and water lines. Also, local facilities often function as part of national systems. For example, few normal trips ever started or ended on an interstate highway. Certainly, public works and the in- frastructure cannot be viewed out of the context of other local priorities and other, more "popular" programs. But on the other hand, Henry Gardner, Oakland City Manager, observes that at budget time, the City Council hears from Friends of the Library and the Sup- porters of the Parks, but it never hears from a Friend of the Sewer. While APWA members focus on the situation in their own communities, they Based on testimony given January 22, 1986, before the Private SectorAdvisory Board on Infrastructure Financing, Advisory to the U.S. Senate Committee on the Budget . 6 APWA REPORTER I MARCH 1986 FOR YOUR INFORMATION do appreciate the value of and need for aggregate infrastructure numbers. These numbers could document the magnitude of the problem, spending pat- terns, and the extent of the available resources. We look with hope to the Na- tional Council on Public Works Improve- ment to be able to spark the generation of reliable data from all levels of govern- ment as it develops uniform guidelines and criteria for inventorying the nation's infrastructure stock. APWA wants to make three main points to this panel and to Congress. First, Congress must not retreat from its long -held view that there is an essential federal role and responsibility in the in- frastructure area. Second, Congress should act to enhance local and state capabilities for securing the resources to meet their Infrastructure respon- sibilities. Third. Congress should refrain from taking actions which, willfully or unintentionally, make it more difficult for states and localities to meet the needs of the citizens. On the first point, it is especially im- portant for the federal government to assist state and local governments as they act in public works areas to achiveve national goals and priorities. Clean Water is such a program, which APWA policy supports, but for which we must have federal funding (and more time to comply if federal funding is delayed or withdrawn). Clean Air is another such program, and one which knows no boundaries. Interstate transportation and research and development are other examples which APWA policy supports. We know that private enterprise will not fund most public research and development which is needed, since there is no prospect for profit involved. Basic research offers long -range benefits to the public and is likewise needed. On the second point, a strong federal role in facilitation can help get the tools to do the job. One example is helping secure loans and lines of credit (in- cluding state infrastructure banks). Another example is giving greater freedom by allowing local governments to set priorities for the use of federal assistance which is available, especially including less bias toward new con- struction. Such facilitation is particularly important in view of the prospective loss or cutback of General Revenue Sharing, Community Development Block Grants, Urban Development Action Grants, and Economic Development Administration Assistance, all of which have been used ex- tensively by localities for infrastructure work. For example, local governments have used well over one -third of General Revenue Sharing funds for capital investment. The third point concerns federal restraints in local and state fund - raising abilities and imposing new costs on those governmental levels to compete for the dollars that are available. (Especially for cities and counties there is a much more finite amount of fiscal resources than may be appreciated at the federal level.) The impending tax law changes and the stormwater control program are major examples of restraints. HR 3838 has already created bond market confusion, which has upset the financing plans of states and local governments. Loss of the bond tax ex- emption will increase local financing costs and cause many projects to be dropped or scaled back. At some time In the future the complete work will need to be done, and it will then be done at a greater cost to the taxpayers due to inflation and other factors. A bond tax exemption change is especially painful in view of recent strong evidence of voter support for sound bond issue pro- grams. A most outrageous example of restraint is the stormwater control pro- gram. As set forth the program is im- practical, and will swamp both local and federal officials in the application pro- cess. The cost is overwhelming ($90 million in Kansas City, Missouri, alone). The diverted funds and staff effort will cause major setbacks to other pro- grams, and the penalties are unduly severe. APWA is working with the EPA In an effort to obtain modifications, but only Congress can provide relief. Slates are faced with a "quintuple whammy": • Lost bond tax exemption • Reduced direct aid Q Eliminates Hard -pack adhesion to road surface. © Eliminates dangerous Bridge deck Hoar Frost. © Retards Black -Ice • 70 sites in U.S.A. & Canada since 1977 • used in 20 countries for: road safety environmental protection corrosion protection. PK Innovations DIV. OF PK DISTRIBUTING INC. 244 South Service Rd, Stoney Creek, Ontario Canada LBE 2N9 (4161662 -7137 • Loss of deductibility of state and local taxes (which will adversely affect local taxpayer attitudes) • Gramm- Rudman and Its effects on support of local governments • Increased mandates such as storm - water control All of these occur simultaneously. All are directly contrary to facilitating local and state capability to deal with in- frastructure problems. To this must be added the crosscutting effects of re- quirements such as Davis -Bacon and the Fair Labor Standards Act. Arbitrary federal deadlines are also a common problem (the time demands are often unrealistic). State mandates pile on top of federal requirements, and states have a key role in local finance through con- stitutional and other authority. States generally control local purse strings, and a clearer understanding of the state role in local funding must be gained. Innovation is part of the solution to the infrastructure problem. APWA's ex- perience is that innovations work best in jurisdictions that are relatively well off. The bottom line, though, is that in- novations must either enhance revenue, reduce the control costs, or modify ser- vice or standards. There are no "free" public works "lunches." In the long run, traditional ways of financing infrastruc- ture and public works will prove best: bonds, equitable user fees, and broad - based taxes. Our concerns are focused on what Congress will or may do about tax laws, the federal budget, federal priorities and mandates, and regulatory reform. To the extent that federal laws and regulations are designed to help state and local public works programs, our citizens are more likely to get a fair return for their tax dollars and more efficient govern- ment. This panel is charged with advis- ing Congress. We urge that that advice include that state and, especially, local governments need the ability to carry out their infrastructure responsibilities. Above all, there is the need to have and to retain the tools to get the job done. Infrastructure must take a high place on the national agenda, alongside pover- ty, trade balance, and a clean environ- ment. Congress has the power to help the states and localities move forward in the years to come, but it also has the power to make it more difficult and cost- ly. This panel can be a great help in set- ting a positive course for dealing with the nation's Infrastructure problems.❑ APWA REPORTER I MARCH 1996 7 • 6111151 league of minnesota cities 6 * c MAR 1998 RECE[ygp MEMORANDUM March 18, 1986 TO: Mayors, Managers, Clerks - Second Congressional District FROM: Ann Higgins, Staff Associate SUBJECT: Retention of General Revenue Sharing Survival of General Revenue Sharing beyond the July, 1986 payment to cities is in doubt. Congressman Vin Weber, member of the House Budget Committee, is recorded in opposition to retention of GRS beyond 1986. If your city makes use of GRS funds in areas where you will find it difficult or impossible to replace needed revenues, please contact Congressman Weber immediately to urge him to reconsid his opposition to continuation of GRS bevond ' . The impact of the loss of GRS throughout Minnesota will be varied, but the greatest harm will be experienced in areas where local economies are already suffering and where cities' local tax resources er capita income are least able to w The importance of federal deficit reduction is not diminished by cities' plea for continued revenue sharing with the federal government. The program is simply not contributing to the deficit. It has already been reduced from 185 levels by over 8 percent. The President's proposed FFY187 budget not only seeks to discontinue the program but also to further cut 186 GRS payments in July and to eliminate the entire October 186 payment to cities. No regard for the fact thatthat cities are already in their current budget year or that further Gramm - Rudman reductions in federal programs will also occur in October is in evidence in these proposals to end GRS. Please send telegrams, letters, resolutions of support for General Revenue Sharing directly to Congressman Weber, 318 Cannon Building, Washington, D.C. 20515 and to his local offices in either Marshall, New Ulm, or Willmar. (D.C. office phone number: 202 - 225 -2331) I 83 university avenue east, at. paul, minnesota 551 01 1612)227-5600 J • STATE OF MINNESOTA DEPARTMENT OF REVENUE March 24, 1986 To: Minnesota Mayors and County oard Chairs Fr: Tom Triplett, Commissioner Re: Local government assistance programs 2222324 S 40 194 pz ey FOR YOUR INFORMATION The 1986 Regular Session of the Minnesota Legislature adjourned last week without approving either an omnibus tax bill or a budget balancing bill. Although House and Senate conferees had agreed upon the language of the Tax Bill, House File No. 1815, no final action was taken on the conference committee report. The purpose of this memo is to alert you to the consequences of this failure to act, and to advise you of how this department intends to respond in the event the legislation is not passed in a special session. If the Legislature does not balance the budget and pass the Tax Bill, the Governor will be forced to balance the budget by executive action ( "unallotment"). However, the Governor's unallotment powers are not as extensive as the budget balancing powers available to the Legislature. The Tax Bill, if enacted, would have protected local government assistance programs such as property tax credits and local government aids. The Governor supports this local government protection. However, his limited range of budget reduction options will likely force him to reduce state assistance to all local government units. I know the Governor would prefer not to make such reductions, but chances are good that he will have no reasonable alternatives. Also, because of the Tax Bill's failure to pass, our Department will be forced to certify zero dollars for your 1987 local government aid. Obviously, this will cause you problems in your upcoming budget- setting process. These problems can be corrected by legislative agreement on the budget, and the holding of a brief special session. Hopefully, these events will occur. However, I wanted to alert you to these possible problems in the event you wished to take some early action with your local government colleagues or with your legislators. cc: County Auditors AN EQUAL OPPORTUNITY EMPLOYED STATE BUDGET IN TURMOIL The Minnesota House of Representatives adjourned March 18 without acting on the tax or budget bills. If Governor Perpich does not call a special legislative session cities will be faced with very deep cuts in 1986 and will have no local government aid in 1987. This would be devasting for cities and taxpayers. City officials must urge the Legislature and the Governor to work together to resolve this situation through a special session. There seems a very real possibility that the impasse between all of the parties (House of Representatives, Senate, and the Governor) could be resolved on the backs of cities and the local property taxpayers. The conference committee had completed its work on the tax bill and the compromise was ready to be acted upon when the House adjourned. Failure to pass that tax bill and the lack of agreement on the budget bill leaves cities in a very difficult situation. The governor has two options: to call a special legislative session or use his existing powers to balance the budget through the suspension of income tax indexing and the unallotment of appropriations. Unal.lotment means that the Governor would cut appropriations from the levels the Legislature approved last spring. Should the Governor decide to unallot, cities would likely face very large cuts in homestead credit and local government aid. These cuts could be much larger than the nine percent cuts he recommended in January because he cannot suspend fund transfers or implement some other components of his original proposal. Worse yet, if there is no special session, there will be no local government aid for 1987. The Legislature must approve an appropriation and adopt a formula if LGA is to continue. Without the $300 million in LGA support cities would need to make dramatic and disastrous levy increases this fall. The League does not consider unallotment to be a reasonable response to the budget problem. The Legislature should pass the tax bill and resolve the other budget bills. All parties to the dispute should work together to produce this result. It is in cities best interests that this be quickly resolved. The governor should call a special session before Easter. CITY OFFICIALS SHOULD IMMEDIATELY CONTACT THE GOVERNOR AND THEIR REPRESENTATIVES AND SENATORS AND SAY: 1. That unallotment by the Governor is not an acceptable solution. 2. The Legislature must pass a tax bill to continue local government aid in 1987. . 3. The Governor should call a special session prior to Easter. Please call. today ... your calls and letters do make a difference. I e3 univer_— ty avenue east, St _ pain, MI a 551 0 1 161 2) 227 -5800 0 0 40 P.O. Box 544 Hutchinson, AN 55350 (612) 567 -4040 CONGRATULATIONS, NE19LYWEDS1. Our thoughts and best wishes are with newly - married Green- castle Marketing Director Mike Melton and his lady, Tanury. The two chose the day of hearts and flowers - Valentine's Day - to tie the knot and begin their Lives together. Needless to say, we wish them all of life's richest blessings! "HI SOONERS - WEICOM TO GREINCASTLE (Minnesota) " A banner welcrndng Edwin and Mary Louise Kreitlow from Oklahoma City greeted then earlier this nonth when they arrived here to make their selections for their new leer (Unit 106) at Greencastle. Since our samples are now, all here at the office, they were able to choose their appli- ances, kitchen cabinet and woos) -work finishes, carpeting, vinyl, bathroom ceramic tile, countertops and draperies. 'Dunks to their nephew, Bill Kreitlow, Mary Iouise and Edwin will be having several custonrbuilt additions to their kitchen, storage -util- ity roan and bath Bill's years of experien. ce with Goebel's Fixtures, Inc., give him special expertise in this area. And niece Jan Kreit- low's good color tastes assist- ed them in that area. Now the hug project is trans- ferring Mary Louise's devotion to OU (Oklahoma University) athletic beans - particularly football- to the Hutchinson Tigers and U of M Gophers! We're working on it! # ## COMING IM THE NEXT ISSUE: Info: n nation on the estab- lishment by Developer Nemll P. Weed Jr., President qt ReUrexent Living Camnn�t es, Inc., of a Greencastle Advi- sory Board of Directors. The appointed grouup will assist in the planning of such things as furnishings for the connons areas (library, shop, exer- cise, craft and game norms, etc.) as well as a public Open House and subsequent social and educational activities. *--,,. FEBHIAld EDITION Volume 1, Nmber 7 \�ROGRESS REPORT: VS TMING SHAPE! While to a horseshoe my signify good luck, to the GRKaravn•n.E family (hoanowners, prospective hour owners, developer, marketing team and contracting crews) the horseshoe now evident at our south Hutchinson site neans progress. The frame walls are up on the east, south and north, leaving only the west end open. With the foundations set, the plunbing pipes and heating/cooling ductwork will be in- stalled and the concrete slab poured. That gets underway this week, followed closely by the arrival of garage heat- ers and the doors (conplete with autcretic garage door cp- ` eners. If you have not yet lived with the luxury of an autrnetic opener, you'll soon be asking yourself hoe you survived without it. They're great!) The next week or so will yield score of the finished roof- ing system. The window have all been ordered and, on their arrival, they'll be stored in one of the garage sections uau- : - -. fil needed. Each arrival is greeted with great excitement! ' Why not grab sane of the excitenent for yourself! If you've been waiting until you see "sonething happening out - there," wait no longer. It's happening now. You can he ,. pant of the action. Call us today at (612) 587 -4040. That'sY the way to "Make GREWC+SILE Your Dreanrcastle." # ## ABOUT SONS AMID DAMITEFS — NEPHFYS AND NISCEi — "WEId,M>FANING" FRIENDS AMID OTHER ASSOId•ED REIA'1ZOMS We - the Marketing Team of the Greencastle project in Hutchinson - are now sore seven maths into our grand ad- venture of bringing to this beautiful area M•tllsod County's. -.y first true condominium. We've net sere great people and" d" we're proud to say, soue trenenlous people have already closed their "D r Castle" and are now in the process of selecting their carpeting and other interior decor, their brand new appliances, and so on. Those people are having the time of their lives. If you don't believe us, just ask 'em. Here's a strange thing... We've net others whose attitudes are orally difficult to understand. Granted, anything new and different can be "suspect." And only a fool jumps blindly into anything without asking ques- tions and trying to master a thorough understanding. However, there seuus to be an ingredient present in some instances - family relationship, friendship, what- ever - that wants to throw cold water onto same else's decision- making process, indeed their happiness. For (Continued on next Page.) Continued f= Page 1 reasons based not on knowledge of the facts nor on informed judgement but rather on some "inspired intui- tion," they cite such platitudes as: "You're too old," "You're too young " `Io one we know has done this before," "But it's a nursing bore," "But where will I store my stuff?" "Your heirs will fight over it," "Your heirs will have trouble selling it," "It's realll nicer than you've been used to, isn't it ?" etc., etc., etc. To lay a few of these comments to rest, fray we explain some things. Greencastle is designed for people 55 years of age and older. You are NEVER too old, and you are ONLY too young IF you are under 55. Although there is just by the nature of - this "community- within -a -c omtnity" a variety of services, companionship and support, there is no " nursinc" service. Moiever, the facility and its concept focus on keeping people "on their own" and out of nursing hones longer, due to the extra supports offered within. One of these supports that is unique even to marry other condos and is included in the price of each unit is the Phon m eCare Emergency Oortnicatiats System. The system calls friends or an emergency dispatch number by remote control command. The homeowner simply presses the botton on a light -weight pager -style transmitter that can be worn around the neck, on a belt, or in a pocket. The system provides security 24 hours a day. As far as we've been able to ascertain, there is no magic age to which you KVr continue to mow lawn, shovel snow, worry about same falling on your icy sidewalk and instituting legal proceedings, wash your outside window, change your furnace filter, repair a leaky roof, or to do or seek out someone else capable to do the myriad tedius home maintenance jobs which likely are part and parcel of your present lifestyle. Neither is there a magic age at which you may watch the grass grow WITHOUT having to now it, to smell the roses WITH- OUT having to prune them, to enjoy the falling snow WrTHOUf courting a heart attack by shcv- cling, to develop friendships WITHOUT leaving the building, or to lock your door and head north, south, east or west WITHOUT thought for the security of your home and possessions. THE GREENCAS .E ALTEIMTIVE is to reap the advantages of hone ownership -- tax benefits and equity building -- sans all the passel. Value in the years to come? Those who work with the study of numbers of people in var- ious age groups continue to tell us that by the year 2,000 — only 14 years from now — there will be 4.9 million people in this country who are 65 and older; and try 2030, the number will be 8 million. Add to that the fact that people are living longer every year, and that condos such as Greencastle are still relatively new and few in number in the rural areas, and researchers are convinced that a ret mment wndaninium investment can only In- crease in value. A deed for each condo ham is part of the owner's estate, just as the deed to a private tone would be; a part of the owner's financial worth which, SonedI MW be the heirs'. At many retirement facilities, a buyer's waiting list already exists. loving concern is great! Who doesn't appreciate great gobs of that. But a reluctance to see a laved one move up a notch or two — to take a step that could assure him or her of a beautiful home, independence, friendship and a lifetime of comfort and security — that snacks of features not so appealing. Granted, Greencastle is not for everyone. But to the relatives and friends of anyone who thinks it may be just the lifestyle they want, we extend this open invitation: Before you offer advice, well - intentioned though it may be, give us a call.- Pick up a brochure and get the facts. By yourself or with your loved one, stop at the office to see sane -"ides of Greencastle Is sister condominium, The Senator at Alexmrdria, or, if you can, dwe up to Alex and tour the facility and talk to its homeowners. Find out the cost of eaeh of the fotnvt'. floor plans available and what the price includes ( carpeting, draperies, appliances and iiore).� Learn about the Iianeoar>ers Association and what the Association fee involves. "We'll answer any question you have. -Chants are your loved one has worked long and hard to get where he or she is today. There will never be a better time to be- girt enjoying the fruits of those labors. We invite you .. share the Zoo by encouraging the lumuy, independence, se- curity and services that will be your loved tire's at Great Y, castle. hs", OD M P.O. Box 544 Hutchinson, Minnesota 55150 .� "Befter step ProOKW beck W to borrrW, 6Mr 6 The Now Year's resokftm are bepkriq to crumrble." Mr. Gary P1Otz, City Adorn' t.. Hutdhirnson City Hall E 3" 'Washira 4vA5e. W Hnt_chinson. • Note Worthy P.0. Sox 549 MARCH EDITION Hutchinson, M4 55350 Volume 1, Number B (612) 587 -4040 • 250 FRS SMOP: T THAT'S 1S! Street numbers are designated not by the postal authorities, as some might think, but by the City. Many roadways in Hutchinson are named for prominent resi- dents, trees, presi- dents, cities and states. Who "Free - mont" was, we don't :axow. Do you? • •• � eeey r•,aa Have you been out to see it today? That phrase has replaced "Hello. How are you ?" as the standard greeting be- tween Greencastle staffers, homeowners, prospective homeowners and friends. Cedar shakes now acorn the mansords, about half the roof is completed, and the windows are being in- stalled. The plunbers have early finished the installation of pipes and drains on the east end of the building, and concrete pouring starts this Week. Work then continues on a- round the rest of the moor plex. The electricians, pbone and cable tv crews will be the next to move in, followed by the ire terior construction work- ers. Call us "cockeyed op- timists," but we're toping by late April, the Mir keting and office team can move to the site. Soon thereafter, we'll be work- ing on one or ton model units to stow YOU and the general public. "D" ye" rememwr me cep rues hey nee mouur cnenpi"p a Iw,rnyi" ,71ST THE FACTS, MA'AM (SIR) QUESCN: What are Homeowners' Association Fees all about? ANSWER: They are about 35 homeowners sharing monthly expenses in a complex which, together, they own. "What Is A Condurdninm?" - an explanation contain in each homeowner's document book - says this: "Operating expenses such as utility bills, grass cutting, trash removal and maintenance, have to be paid. Premiums on blanket insurance policies covering the whole project hate to be paid. These and other cannon are paid for by the unit comers in proportion to their interest in the ownership of the common elements. The assessments to cover these ex- penses are called 'Monthly Association Fees'." The current Greencastle Price Schedule contains this para- graph: Hommevwners' Association Fee includes: Heat, water, sewer, 24 -hour security, emergency call and fire monitoring, roman area electricity, building maintenance, replacement reserve, building insurance and professional m areganenrt. The estimated Homeowners' Association Fee at Greencastle ranges from $138 for the one bedmam unit to $198 for the two bad - room, two bath deluxe. Soul high? Let's look closer, and make some comparisons with what "average" homeowners now pay or might reasonably expect to pay. Heat: A check with Hutchinson Utilities (for natural gas) and a local fuel oil distributor indicates charges for an average size Some range from $65 to $150 per month. The average of those estimates ($107) for six months of the year spread over 12 months is: $53.50 Water 6 Sewer: (Average quarterly statement $85). 28.50 Garbage Pickup: (Current monthly rate in Hutch.) 6.90 24 -four Security, Emergency call b Fire mo7itormb q: What would you pay? The PhoneCare emergency oo mi cations system installed in each hone sells for about $500. It is included at no extra charge in the price of your unit. In addition, the manager will check on any resident whose absence is unexplained, as will your neighbors and friends in your "cannsnity- withina-oomr muuity." No ore can enter Greencastle unless he or she has a key or unless the manager or one of the residents admits them. In case of fire, alarms soul automatically from the building. Fire safety doors in the corridors close automatically. The double wall construction between curtails spread of fire (as Well as sound). We ask againr what would you pay for these securities in your home? -- Canon Areas Electricity: The Senator at Alexandria pays about $450 per month for common, electricity. Divided by 35 1omewners, that's $12.85. (Remember that homeowners pay according to their unit floor space. Remenber, too, that homeowners' electricity inside their units is metered, and each pays his or her own ;,,,vadual bill.) Your light- ing for which you pay only a share includes that in the - hallways, your garage, lounge -Lobby and dining area, guest . rooms, library, office, game, craft, exercise rooms, shop, entrance and "yard" lights and the decorative lighting in your courtyard. 12.B5 Building Maintenance: Snow removal contains many varia- bles: how often it snows, show heavy the snowfall, how such property you have to be cleaned, if the snow can be pushed away, blown or needs to be hauled away, etc. Es- timates range from $5 to $40 per snowfall. For the sake of getting a figure, let's say $22.50, and that you need the service six titres. ($135 spread over 12 months) - 11.25 Now the lawn. Again, wide range of estimates, from $20 to $65 a month. (AV: $42.50 - 6 months - prorated over 12) 21.25 Ebre and more homeowners are helping their lawns look lush and green all summer and well into fall by ferti- lizing and treating, for weed S insect control. (This Nontinued on next page.) THE MOST DIFFICULT PART OF (Continued from page cam) GETTING TO THE TOP OF THE will be done at Greencastle.) Ebur aprli.ca- LADDER ticns at $34 each, prorated over 12 months: $11.33 , Ramval of snow from roof (again, wide range of estimates - $20 to $100 per call. (AV: $70. say You would Need the service r once a year, prorated over 12 ninths: 5.80 Suppose you need your furnace filters .y- changed, your chu> ney checked and cleaned, J leaves removed from your eaves, leaves raked 'T WAIT and bagged in the fall, your lawn raked in the til you can't spring and the debris begged. You'd probably get through the pal' quite a bit more than the $60 we'll allm — crowd! Avoid for those chores. Prorated: 5.00 IS GETTING the rush. cet Suppo".+e you want someone to help with part THROUGH 'your Reservation of your cleaning - washing Your winrbws spring THE CROWD t now; and fall, claming your hallways and garage, !we'll HOLD the making sure your m=in entrance is clean, your AT THE BOTTOM. Unit YOU WANT. "cnpany" lobby and dining area dusted and shin- ;�Fbr all the info inu3, your library bodes dusted, as well as your ' ' you need on YOUR rec roam, game roan, craft room and the other /Dream Castle - tznnrn arras, your hot tub clean and sanitary, - GREWCASTLE - etc. $35 a moth sound fair? 35.00 j 'call 587 -4040 soft Water: Depending on the systmi, costs ' write Box 544, >ar 1av People in their own lrne range from utchinson, $5 to $15 per math. (AV: $10). 10.00 5350. Hard Water: The Developer has added an extra _ - lire to each kitchen for sodiu free drinking and cooking water. (No need to buy bottled water or haul it in from a friend's well.) Cost? - Included in the price of your unit. — PeplaceJent Reserve: Suppose you want to look ahead, putting away a little somau;ng so that when the roof - or whatever - needs repair or replacement in the future, you have a nest egg for those expenditures. $12 sound reasonable? 12.00 Duilding Insurance: The Senator at Alexandria (after which Greencastle is pat:zrned) pays between $4,500 and $5,000 a year . (AV: $4,750, divided by 35 haROwners - approx. $135, prorated over 12 months - $11.34 per month.) A call to an insurance represe ts- tive in Hutchinson verifies than an average resident of Hutchinson pays $300 annually for hcn ner's insurance. ($24,50 per month). Reminder -- Each hcm ner in Green- castle will pay personal property insurance for the contents of his or her own hrn . 11.34 Professional Management: Suppose you need someone to oversee maintenance (inside and our); to pay the Association's monthly bills; to coordinate activities of the mmidttees; to keep lists and call tradesman to fix a leaky faucet or your blinking kitchen light; to jot down when you have family or friends caning and need to use something (a spare (guest) roan or a few dining roan tables and chairs, etc); to help arrange a trip with fellow residents and friends to a 'Twins game, to Canter bury Downs, or to a concert or play in the Twin Ci,tiio, to make sure the caterer is lined up for Sunday dinner; to help you get correct postage on a package you went mailed; to serve as secretary of the Home owners AApsocciation (record Hurd meetings, handle election details, Carry out decisions) and etc..,;,atc., etc. How's $42.0077 42.00 TOTAL $266.72 ID7VESTMEZ": - A consideration to keep in mind - - IF the time comes when you or a family mmnber want to sell your unit, the F� Pad will serve as a special "insurance policy" for you. If no major repairs have been made, a tidy nest egg will be there on the buyer's behalf. If work is needed, the buyer reed r0r worry about dipping into his savings for an a "se"""at. In addition: the day -today "keeping tip" of professional maintenance cuts dawn im sasurably the possibility of head- aches down the road. In otter words, your Hameownwra Association Fee PAYS DIVIDENDS in the ESlTURB WDla'H of your condominium. - Note Worthy RADIOLAM — HERE /(�� //�-� -� CONKS GREENCASILE! A special Green- P.O. Box 544 _ `J castle pound Table Hutchinson, Minnesota 55350 --��- canes up on IMUZ AM \_:. '�• (1260) at 9:15 a.m. Wednesday, March 26. Please tune in, tell all your hie. Gay Plotz, City Admin. friends. We invite Hutchinson City Hall your calls and questions. Newell 37 WashingtttMA55350 Weed, Bernie Knut- son and Sheryl Bake- _ well, guests, with Mar west Knutson, as h�e�. �