The URL can be used to link to this page

cp04-22-86 cAGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 22, 1986 1. Call to Order - 7:30 P.M. 2• Invocation - Reverend Darrel Thalmann 3. Consideration of Minutes - Bid Opening of April 2, 1986; Special Meetings of pri andA—pr1 —10, 1986; Regular Meeting of April 8, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - March 1986 2. Planning Commission Minutes dated March 20, 1986 Action - Order report and minutes filed -0 5. Public Hearing - 8_00 P.M. (a) State Highway 7/22 Improvement Project Action - Motion to close hearing - Motion to reject - Motion to approve preliminary plans - Motion to waive reading and adopt Resolution No. 8270 6. Communications, Requests and Petitions (a) Report By City Attorney On Robert McGee Lawsuit Action - (b) Consideration of Request By City Administrator To Attend City /County Annual Management Conference May 14 -16, 1986 Action - Motion to reject - Motion to approve request (c) Consideration of Request for Jaycee Water Carnival Permits: 1. Parade Permit 2. Dance Permit 3. Firework's permit 4. Permission to close streets and use Library Square • - Action - Motion to reject - Motion to approve and issue permits and waive fees 1 City Council Agenda April 22, 1986 (d) Consideration of Request by City Administrator to Attend Minnesota Planning Association Conference April 24 - 26 Action - Motion to reject - Motion to approve (e) Consideration of Request by Personnel /Transit Coordinator to Attend Spring Public Transit Conference May 8 -9 Action - Motion to reject - Motion to approve (f) Consideration of Request for Reduced Refuse Rate Action - Motion to reject - Motion to approve (g) Consideration of Request by City Attorney to Attend DWI Seminar on May 8 -9 Action - Motion to reject - Motion to approve (h) Consideration of Petition Regarding No Parking Zone on Harrington Street Action - Motion to reject - Motion to authorize no parking zone 7. Resolutions and Ordinances • (a) Ordinance No. 10/86 - Ordinance Amending Cable Television Franchise Agreement Action - Motion to reject - Motion to waive second reading and adopt -and- Motion to reject - Motion to adopt resolution authorizing one half franchise fee to be paid by the city to HCYN (b) Consideration of Resolution for Purchase Action - Motion to reject - Motion to approve 8. Unfinished Business 'ta,) Consideration of Updating Water Needs Report By RCM (DEFERRED MARCH 25, 1986) Action - Motion to reject - Motion to ,approve proposal (b) ITEM DELETED (c) Consideration of Kenton Knutson Farm Rental Action - `a City Council Agenda April 22, 1986 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Rental Agreement with Midcontinent Theatre Co. for Motor Vehicle Office Space Action - Motion to reject.- Motion to approve rental agreement (c) Consideration of Proposal for Work On City /School District Tennis Court Action - Motion to reject - Motion to approve proposal (d) Consideration of On -Sale Non - Intoxicating Malt Liquor Licenses: 1. 2. 3. 4. • 5. 6. 7. Pizza Hut J's Pizza Garten Gold Coin Restaurant Godfather's Pizza Crow River Bowling Lanes Crow River Country Club 40 -Hour Week Action - Motion to reject - Motion to approve and issue licenses (e) Consideration of Off -Sale Non - Intoxicating Malt Liquor Licenses: 1. Dean's Discount Foods 2. Hutchinson Tom Thumb Food Market 3. Southtown Mobil 4. More Four 5. One -Stop Gas 'N Grocery 6. George's Food & Fuel 7. Erickson Freedom Stations Action - Motion to reject - Motion to approve and issue licenses (f) Consideration of Conditional Use Permit Submitted By Mark Gilhousen with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 8266 (g) Consideration of Conditional Use Permit Submitted By Leonard Riemann with favorable recommendation of Planning Commission • Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 8267 3 City Council Agenda April 22, 1986 (h) Consideration of Conditional Use Permit Submitted By Farid Currimbhoy with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 8268 (i) Consideration of Preliminary Plat of Schmidtbauer's Third Addition Submitted By Richard Schmidtbauer with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 8269 (j) ITEM DELETED (k) Consideration of Request for Temporary Sign for Brown Greenhouse with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve temporary sign (1) Consideration of Sketch Plan As Submitted By Alton Albrecht To McLeod County (Within Two Mile Radius) with No Objection from Planning Commission Action - Motion to reject - Motion to recommend to County with no objection (m) Consideration of Bids Received on Rental Farmland Property at Municipal Airport (Bids opened 4 -22) Action - (n) Consideration of Request for Purchase of Equipment for the Recreation - Pool Facility Action - Motion to reject - Motion to approve NIN Consideration of Recommendation by Director of Engineering Regarding Water Service Leads Action - Motion to reject - Motion to approve (p) Consideration of Establishing a Special Council Meeting /Workshop Date to Complete City Policy Handbook (Personnel Section) Action - 4 City Council Agenda April 22, 1986 (q) Consideration of Recommendation by Director of Engineering to Set Bid Date for May 20, 1986 on Projects 86 -06 and 86 -07 Action - Motion to- approve - Motion to reject 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • 5 0 9 E MINUTES BID OPENING WEDNESDAY, APRIL 2, 1986 The bid opening was called to order at 10:00 A.M. Present were: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, Admin- istrative Secretary Marilyn Swanson, and Jerry Ross of Dakota Rail. The reading of advertisement for bids, Railroad Track Construction, Hutchin- son, Minnesota, was dispensed with. The following bids were opened and read: SECTION B SECTION A CONNECTOR TRACK/ BIDDER ELEVATOR SPUR ELEVATOR SPUR George Cook Construction $48,838 (9011) $176,090 (9020) Minneapolis, MN 45,486 (10011) 162,200 (10011) Railroad Service, Inc. 51,056 (9020) 177,440 (9020) Lakeville, MN 47,406 (9030) 161,015 (9030) Trackmasters, Inc. 53,107 (9020) 189,345 (9020) Ankeny, Iowa Herzog Contracting 74,800 (9020) 252,100 (9020) St. Joseph, Missouri The bids were referred to Consultant Bernie Prusak for review and recommen- dation for the April 8, 1986 City Council meeting. There being no further business, the meeting adjourned at 10:17 A.M. MINUTES SPECIAL CITY COUNCIL MEETING MONDAY, APRIL 7, 1986 Mayor Ackland called the special city council meeting to order at 7:00 p.m. in the city council chambers. The following members were present: Mayor Paul L. Ackland, Alderman Michael Carls, Alderman John Mlinar, Alderman Pat Mikulecky and Alderman Marlin Torgerson. Also present were City Administrator Gary Plotz and City Attorney Jim Schaefer. Mayor Ackland introduced the discussion, stating there are areas of concern concerning the railroad which need to be addressed before the bids for a spur line and connector track are acted on. He asked Jerry Ross, operator of Dakota Rail, to summarize progress to date. Mr. Ross reported he has been continuing rehabilitation on the Hutchinson - Wayzata rail line since September 1985. He produced photographs showing progress to date. He is continuing to negotiate rates and routes with major carriers and traffic is starting to move on the line with several shippers. Since this activity has started, Burlington Northern is now willing to give competitive rates to retain business on connecting routes. Ross has purchased $63,000 worth of equipment to assist in the cleanup and rail rehabilitation. Cleanup is progressing as spring weather allows. Negotiations are in progress to arrange for a dinner train out of Mound which could make a pleasure trip to Hutchinson several days a week, producing publicity and aiding tourism. Addition of rail service should make the industrial park area more desirable, providing prospective industry with two means of transportation. In further discussion between council members, Mr. Ross and members of the audience, it was brought out that lease rates for property along the railroad have been increased on renewal dates this year. Ross stated that previous rates, which had not been changed for many years, were too low to produce a realistic return to the property owner. A fair market return on property is about 12% per year plus taxes. No lessees have contacted Ross to inform him they are unhappy with increased rates, but he would be willing to discuss questions or concerns with any of them. Leases can be terminated on short notice by either party. It is not feasible to cross Highway 7 to Rockite, but a track up to the crossing is feasible. Shipping agreements are being negotiated with various prospective shippers. These negotiated rates are confidential and not public information. There was further general discussion concerning shipping possibilities and finance. There being no further business, the meeting was adjourned at 8:35 p.m. • 0 u MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 8, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, City Attorney James Schaefer, and Assistant Engineer Cal Rice. 2. INVOCATION No pastor was present for the invocation. 3. MINUTES The minutes of the regular meeting of March 25, 1986 and special meetings of March 31, 1986 and April 1, 1986 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND C014MISSIONS 1. BUILDING OFFICIAL'S REPORT - MARCH 1986 (b) CONSIDERATION OF APPOINTMENTS TO BUILDING CODE BOARD OF APPEALS (c) CONSIDERATION OF REQUEST FOR STREET LIGHTS ON WEST SIDE OF CLIFTON HEIGHTS (d) CONSIDERATION OF RELEASE OF PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO. Alderman Torgerson moved to order the report filed, ratify the appoint- ments, refer the street light request to Hutchinson Utilities, and ap- prove the release and waive reading and adopt Resolution No. 8265. Mo- tion seconded by Alderman Mlinar and unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 208 Mayor Ackland called the hearing to order at 8:00 P.M. No one was present, and Alderman Torgerson moved to close the hearing at 8:01 P.M. Motion seconded by Alderman Mlinar and carried unanimously. The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve assessment roll No. 208 and to waive reading and adopt Reso- lution No. 8263. Motion unanimously carried. (b) IMPROVEMENT PROJECT NO. 86 -03A - COLORADO CIRCLE Mayor Ackland called the hearing to order at 8:02 P.M. No one was 1 CITY COUNCIL MINUTES - APRIL 8, 1986 present to be heard. Alderman Mlinar moved to close the hearing at • 8:03 P.M. Motion seconded by Alderman Torgerson and carried unani- mously. During discussion City Attorney Schaefer stated it was not necessary to have a final plat prior to approval of the improvement project. It was his recommendation that the City Council might want to amend the sub- division ordinance. It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to approve improvement project No. 86 -03A and to waive reading and adopt Resolution No. 8262. Motion unanimously carried. (c) IMPROVEMENT PROJECT NO. 86 -06 - NORTHWOODS AVENUE Mayor Ackland called the hearing to order at 8:07 P.M. Pastor Tim Maland, 855 Spruce, stated he was in favor of the project and thought it was long over -due. He commented he was appalled at the increase in his neighbor's cost. Approximately 20 years ago the street was to continue on, but the work was never done. It was reported that Merrill Lipke, 455 Northwoods Avenue, had paid for a street base. He was given credit for the previous assessment payment . and was now being assessed for the proposed improvement project. Mr. Lipke never had the same street as the other property owners. Alderman Carls requested information for the next Council meeting on what improvements the property owners were assessed. Alderman Torgerson moved to close the hearing at 8:12 P.M. Motion sec- onded by Alderman Mlinar and carried unanimously. The motion was made by Alderman Torgerson to approve improvement proj- ect No. 86 -06 and to waive reading and adopt Resolution No. 8260. Mo- tion seconded by Alderman Mlinar and unanimously carried. (d) IMPROVEMENT PROJECT NO. 86 -07 - NINTH AVENUE STORM SEWER Mayor Ackland called the hearing to order at 8:13 P.M. Mr. Lyndon Furst, principal of Maplewood Academy, stated the Academy would not benefit from the project but instructed the Council to pro- ceed with the work. The Academy would pay the amount assessed and hoped it would resolve the water problem in the area of the Academy. Mr. Furst inquired about the assessment for County Ditch 18 inasmuch as the Academy had not used it for a number of years and had petitioned the County Commissioners to use ditch 31 instead. Commissioner Howard Christensen reported there was objection from some neighbors; therefore, the Academy's petition for ditch 31 was removed, 2 CITY COUNCIL MINUTES - APRIL 8, 1986 • and they were put back on ditch 18. The motion was made by Alderman Torgerson to close the hearing at 8:20 P.M. Motion seconded by Alderman Mikulecky and carried unanimously. Alderman Carls moved to approve improvement project No. 86 -07 and to waive reading and adopt Resolution No. 8261. Motion seconded by Alder- man Torgerson and carried unanimously. (e) CONSIDERATION OF AMENDING CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN CITY OF HUTCHINSON AND NORTH AMERICAN COMMUNICATIONS CORPORATION Mr. Barry Anderson reported that subsequent to the March 25, 1986 Coun- cil meeting, a meeting was held with the cable television franchise holder. It was agreeable with the holder to increase the franchise fee from three percent to five percent, with a subscriber basic rate in- crease of $1 per month. Mr. Anderson recommended that the franchise fee be split equally between the City of Hutchinson and public access channel 10 (2 -1/2% each). Mr. Hubertus Sarrazin, Vice- President of North American Communications Corporation, pointed out that effective January 1, 1987 the rates would be deregulated. Therefore, the company would be allowed to increase the rates to whatever the market would bear. • Alderman Mlinar moved to close the hearing at 8:30 P.M. Motion sec- onded by Alderman Torgerson and unanimously carried. The motion was made by Alderman Carls to approve the amendment, with the change in the amendment being that the five percent franchise fee be split three percent and two percent. Motion seconded by Alderman Mikulecky and failed four to one, with Alderman Carls voting aye and Aldermen Mlinar, Torgerson, Mikulecky and Mayor Ackland voting nay. After discussion, Alderman Carls moved to approve the amendment as pre- sented to the City Council (2 -1/2% each) and to waive first reading of Ordinance No. 10/86 and set second reading April 22, 1986. Motion sec- onded by Alderman Mlinar and carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR DIRECTOR OF ENGINEERING TO ATTEND APWA SPRING CONFERENCE MAY 15 -16, 1986 Alderman Mlinar moved to approve the request. Motion seconded by Ald- erman Torgerson and unanimously carried. (b) CONSIDERATION OF REQUEST BY CIVIC GROUPS TO INSTALL TWO BANNER POLES ON MAIN STREET . The motion was made by Alderman Carls, seconded by Alderman Torgerson, 3 CITY COUNCIL MINUTES - APRIL 8, 1986 to approve the installation. Motion carried unanimously. (c) CONSIDERATION OF ATTENDANCE AT LEAGUE OF CITIES CONFERENCE - JUNE 17 -20, 1986 Alderman Torgerson moved to approve attendance. Motion seconded by Alderman Carls and unanimously carried. (d) CONSIDERATION OF COMPLAINT REGARDING LITTERING OF PROPERTY AT JEFFERSON STREET It was reported this issue had been discussed at the special Council meeting on April 7, 1986. The owner will be cleaning up the area. No action taken. (e) CONSIDERATION OF ABANDONED HOME ON ROBERTS ROAD During discussion it was pointed out that the abandoned house on Roberts Road was a hazardous structure. It was suggested the building be boarded up with a snow fence around the property. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to instruct the Building Official to take care of this matter. Motion unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 9/86 - RULES AND REGULATIONS FOR OAKLAND CEMETERY Alderman Torgerson moved to waive second reading and adopt Ordinance No. 735. Motion seconded by Alderman Mikulecky and unanimously car- ried. (b) RESOLUTION NO. 8251 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8251. Motion carried unani- mously. (c) RESOLUTION NO. 8252 - RESOLUTION RELATING TO $1,075,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1986; AUTHORIZING THE ISSUANCE AND PROVIDING FOR THE PUBLIC SALE THEREOF Bond Consultant Bill Fahey presented a report on interest rates for five, 10 and 15 year bond sales. It was his recommendation to approve a 15 year bond sale. It was the consensus of the Council members for Mr. Fahey to present a more detailed breakdown on a 10 and 15 year bond sale at a special meeting scheduled for April 10, 1986 at 5:30 P.M. 4 0 CITY COUNCIL MINUTES - APRIL 8, 1986 • Following discussion, Alderman Torgerson moved to waive reading and adopt Resolution No. 8252. Motion seconded by Alderman Mlinar and car- ried unanimously. (d) RESOLUTION NO. 8253 - A RESOLUTION CALLING FOR A SPECIAL ELECTION It was the consensus of the Council to change the special election date from May 20, 1986 to May 13, 1986. Also, several Council members felt the dollar amount of the excess funds should be listed in the question on the ballot. Alderman Mikulecky moved to waive reading and adopt amended Resolution No. 8253 with the change of the 1981 fund date stated by the City At- torney and to have the excess funds substituted with the actual amount at the date of the election. Motion seconded by Alderman Torgerson and carried unanimously. (e) RESOLUTION NO. 8264 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE CITY SPECIAL ELECTION The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8264. Motion unanimously carried. • 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BIDS FOR LETTINGS NO. 1, 2, 3, 4 AND 5 (DEFERRED JANUARY 21, 1986) Following discussion, Alderman Mikulecky moved to approve and award contracts and to waive readings and adopt Resolutions No. 8255, No. 8256, No. 8257, No. 8258 and No. 8259. Alderman Mlinar seconded the motion and carried unanimously. (b) CONSIDERATION OF 1986 LEASE FOR SENIOR NUTRITION PROGRAM City Administrator Plotz reported the City had received a new lease proposal for the senior nutrition program. It was pointed out that the lease did not include use of office space which was being used in the Senior Center. After discussion, the motion was made by Alderman Torgerson to offer a counter proposal of half way between the proposal in the amount of $2,426 and use of office space at no charge. Motion seconded by Alder- man Mlinar and unanimously carried. (c) CONSIDERATION OF AWARDING BID FOR RAILROAD TRACK (DEFERRED APRIL 2, 1986) • Attorney Ronald McGraw reported two easements for railroad right -of -way 5 CITY COUNCIL MINUTES - APRIL 8, 1986 from the Farmers Elevator Association and Hutchinson Utilties Commis- , sion were ready to be signed. Mr. Eugene Daggett was willing to give the easement; however, he did not intend to pay assessments for future improvement projects and /or real estate property taxes that may be lev- ied against the property. The owner of Dakota Rail agreed to pay the taxes as long as the property was used for railroad purposes. Mr. Dag- gett was also including an easement for a service road along the front portion of his property on Highway 7 and 22 West, with no assessments charged against the property. Following lengthy discussion, it was the consensus of the Council to award the contract for both the connector track and spur line. Alderman Torgerson moved to approve and award the contract to Railroad Services for the amount of $161,015, using 9030 rail, contingent upon receiving all easements by the special meeting on April 10. Motion seconded by Alderman Mlinar and carried, with Alderman Mikulecky ab- staining from voting. RECESS: The City Council took a recess at 10:22 P.M. 9. NEW BUSINESS (a) CONSIDERATION OF CITY COMPOSTE PROJECT IN FALL 1986 Alderman Carls moved to defer this item until the next meeting for . someone to present additional information about the project. Motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF RIGHT -OF -WAY AND FINAL DESIGN OF CUL-DE -SAC ON FREEMONT AVENUE FOR GREENCASTLE PROJECT It was stated that action on this matter was to verify there would be a cul -de -sac on Freemont Avenue and that it would be paid for at the builder's expense. Alderman Torgerson moved that the cul -de -sac be a "fact" and to proceed with the final design. Motion seconded by Alderman Carls and carried unanimously. (c) CONSIDERATION OF CITY INVOLVEMENT FOR NEW FENCE ALONG EAST BOUNDARY OF GOPHER CAMPFIRE PROPERTY Or. Virgil Voight and Skip Quade requested the Council to approve the expenditure of $3,300 for a fence along the east boundary of Gopher Campfire's property at the sanctuary. Following discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to appropriate $3,300 to assist in construction of fence. Motion unanimously carried. • 11 CITY COUNCIL MINUTES - APRIL 8, 1986 • (d) CONSIDERATION OF GRANTING TEMPORARY CONSTRUCTION EASEMENT TO MINNESOTA DEPARTMENT OF TRANSPORTATION City Administrator Plotz explained MN /DOT needed the easement for a temporary service road during construction along Highway 7/22 West. The project will be let for bids July 1986. After discussion, Alderman Torgerson moved to notify the property owners along Highway 7 West of the proposed MN /DOT plans. Motion sec- onded by Alderman Mikulecky and carried unanimously. It was moved by Alderman Mlinar to approve the temporary construction easement and waive reading and adopt Resolution No. 8254. Motion seconded by Alderman Torgerson and unanimously carried. (e) CONSIDERATION OF POLICY FOR MERIT GUIDELINES Following discussion, Alderman Torgerson moved to approve the policy. Motion seconded by Alderman Carls. Alderman Mikulecky moved to amend the motion from 4% to "up to 3 %" and from 2% to "1- 1/2 % ". There was no second, and the amended motion failed. The main motion carried unani- mously. 10. MISCELLANEOUS • (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported he had met with the property owner of the proposed police station site. He reviewed the negotiation terms of $90,000 for both parcels of land and waiver of relocation benefits, with a four or five year contract for deed. Alderman Mlinar moved to authorize the City Administrator to present the purchase agreement to Mrs. Goeders. Motion seconded by Alderman Torgerson and carried unanimously. It was reported that city staff will be meeting with Donohue represen- tatives regarding Phase III of the treatment plant. The City Council will be receiving a proposal. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on the increased rent for leasing the Hutchin- son Community Development Corporation office space from the Chamber of Commerce. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about the Donohue proposal to update the water . needs report. City Administrator Plotz commented that Donohue's mini- mum fee would be $5,000; therefore, the City should proceed with RCM's 7 CITY COUNCIL MINUTES - APRIL 8, 1986 proposal. . The water problem on Joe Wesley's property located on Larson Street has reached the point where the ground is saturated with water. It was suggested that the City Engineer review the matter again. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired about the status of the off - street parking lot assessment appeals. He felt it should be resolved as soon as pos- sible. The suggestion was made that the common street address be included with the legal description when public hearing notices are published in the newspaper. Mr. Russ Meade had expressed a complaint regarding the sidewalk on Hassan Street. The sidewalk was put in last year, and now it is being taken out this year for street construction. Two years ago Mr. Meade was assessed for improvements. It was the consensus of the Council to direct the City Administrator to contact the contractor to delay the removal of the sidewalk until such time as it had been reviewed with the Director of Engineering. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS . (a) VERIFIED CLAIMS The motion was made by Alderman Carls, seconded by Alderman Torgerson, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11;55 P.M. CJ 0 MINUTES . SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, APRIL 10, 1986 The special meeting was called to order at 5:30 P.M. by Mayor Ackland. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, City Attorney James Schaefer, Finance Director Kenneth B. Merrill, and Assistant Engineer Cal Rice. RAILROAD EASEMENTS It was reported that signed easements for the railroad right -of -way had been obtained from the Farmers Elevator Association, Hutchinson Utilities Commission, and Eugene "Bud" Daggett. The City Attorney stated the agreements were in order. Alderman Mikulecky raised a question regarding the 1980 resolution amending the Development District No. 4. It was his opinion that the amendment did not ad- dress the spur line but rather only the railroad connector track. Consultant Bill Fahey stated it was understood that both the spur line and con- nector track were included in the railroad project. He suggested that Attorney Jerry Gilligan be contacted to put together the legal findings showing the • project was complete. Following discussion, Alderman Torgerson moved to accept the easement agreements as presented. Motion seconded by Alderman Carls and carried with four aye votes and abstention by Alderman Mikulecky. POTENTIAL EASEMENT FROM EUGENE DAGGETT Mayor Ackland presented a letter addressed to Eugene Daggett and requested auth- orization to send it. The letter stated that if the City should at some future date desire to obtain an easement on the property in front of Hutchinson Mfg. & Sales, Inc. for a service road, the City would negotiate in "good faith" in ac- cordance to Minnesota State Statutes No. 429. After discussion, Alderman Torgerson moved to authorize the Mayor to sign and mail the letter to Eugene Daggett. Motion seconded by Alderman Carls and car- ried unanimously. $1,075,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1986 Bond Consultant Bill Fahey presented a comparison between the interest rates of 10 and 15 year bonds. He pointed out that if the Council decided to amend Reso- lution No. 8252 for the sale of bonds, it would require readvertising and estab- lishing a new bid opening date. . Following discussion, the motion was made by Alderman Carls, seconded by Alder- man Mlinar, to approve a 10 year bond issue. Motion unanimously carried. 1 CITY COUNCIL MINUTES - APRIL 10, 1986 i The motion was made by Alderman Carls to amend Resolution No. 8252 calling for the sale of general obligation improvement bonds of 1986. Alderman Mlinar sec- onded the motion and carried unanimously. SIDEWALK IMPROVEMENT PROJECT FOR 1986 Mayor Ackland reported that since the last Council meeting, he had reviewed the area in question and found the concrete slab to be smaller than he had been led to believe it was. Also, he had talked to Russ Meade regarding his concern about the sidewalk removal. The Mayor granted authorization for the Engineer- ing Department to contact the contractor to proceed on schedule. AIRPORT FARM LAND RENTAL BY EUGENE BIRK The City Administrator reported Eugene Birk was still in arrears on 1985 payment for the farm land he rents from the City. It was his recommendation to give the renter five days for payment, and if not paid within that timeframe, to adver- tise for 1986 rental of the farm land. Alderman Torgerson moved to authorize the City Administrator to complete negoti- ations with Eugene Birk and advertise for bids, if necessary. Motion seconded by Alderman Mikulecky and unanimously carried. ADJOURNMENT There being no further business, the meeting adjourned at 6:30 P.M. • 2 n MARCH -ITY OF HUTCHINSON FINANCIAL REPORT - 1986 MARCH REVENUE REPORT - GENERAL FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE OXES MARCH DATE ACTUAL BUDGET REMAINING USED 4460.00 0.00 818.58 1322050.00 1321231.42 0.00 LICENSES 7646.00 9427.32 17050.00 7622.6B 0.55 PERMITS AND FEES 3946.25 13272.68 67300.00 54027.32 0.20 INTER - GOVERNMENT REVENUE 0.00 27950.18 1010302.00 982351.B2 0.03 CHARGES FOR SERVICES 26500.29 64388.55 491765.00 427376.45 0.13 FINES & FORFEITS 1327.50 5570.34 25000.00 19429.66 0.22 MISCELLANEOUS REVENUE 11432.25 33105.62 88800.00 55694.38 0.37 CONTRIBUTIONS FROM OTHER FUNDS 75000.00 75000.00 465500.00 390500.00 0.16 REVENUE FOR OTHER AGENCIES - 812.42 36.50 200.00 163.50 O.IB TOTAL 125039.87 229569.77 3487967.00 3258397.23 0.07 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1599.77 6060.46 27549.00 21488.54 0.22 CITY ADM. /CITY CLERK 9688.35 34638.57 129804.00 95165.43 0.27 ELECTIONS 0.00 0.00 4460.00 4460.00 0.00 FINANCE 14270.98 49599.01 IB8032.00 138432.99 0.26 MOTOR VEHICLE 5442.18 18371.60 66884.00 48512.40 0.27 ASSESSING 0.00 0.00 19600.00 19600.00 0.00 LEGAL 2522.74 8560.04 32654.00 24093.96 0.26 PLANNING 62.50 150.06 16475.00 16324.94 0.01 OY HALL 2737.72 10618.69 40537.00 29918.31 0.26 REATION BUILDING 3798.27 11054.96 51457.00 40402.04 0.21 POLICE DEPARTMENT 54425.B3 191633.88 725058.00 533424.12 0.26 FIRE DEPARTMENT 3327.05 14970.93 '82940.00 67969.07 O.1B COMMUNITY SERVICE OFFICER 2654.34 8418.39 36736.00 28317.61 0.23 PROTECTIVE INSPECTIONS 5842.79 21364.58 77146.00 55781.42 0.28 CIVIL DEFENSE 42.70 99.70 850.00 750.30 0.12 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 3249.00 12596.12 42630.00 30033.88 0.30 ENGINEERING 13068.13 46384.64 173056.00 126671.36 0.27 STREETS & ALLEYS 22301.88 78047.34 359065.00 281017.66 0.22 STREET MAINTENANCE A/C 4822.84 15745.60 67150.00 51404.40 0.23 LIBRARY 14075.75 29959.96 64223.00 34263.04 0.47 SENIOR CITIZEN CENTER 3581.21 9092.64 52191.00 43098.36 0.17 PARK /REC. ADMIN. 6537.21 20961.14 74616.00 53654.86 0.28 RECREATION 10294.49 25297.07 122100.00 96802.93 0.21 CIVIC ARENA 11790.09 40132.12 106996.00 66863.88 0.36 PARK DEPARTMENT 19621.13 71080.74 354245.00 283164.26 0.20 CEMETERY 2317.91 7786.31 41797.00 34010.69 0.19 COMMUNITY DEVELOPMENT 3632.53 9768.50 33700.00 23931.50 0.29 DEBT SERVICE 0.00 9900.00 62296.00 52396.00 0.16 AIRPORT 862.99 13651.51 60650.00 46798.49 0.23 TRANSIT 5301.78 19515.34 B2611.00 63095.66 0.24 UNALLOCATED 1155.31 B3264.26 290309.00 207044.72 0.29 0 A 229027.47 868924.IB 3487967.00 2619042.82 0.25 MARCH 0VENUE REPORT - LIQUOR FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1986 MARCH ENTERPRISE FUNDS CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE MARCH DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 3639B.69 B5411.18 390000.00 WINE SALES 12638.34 26797.21 125000.00 BEER SALES 53535.59 119414.27 635000.00 BEER DEPOSITS - 196.07 - 197.64 0.00 MISC. SALES 3428.87 7615.00 0.00 INTEREST 286.16 996.01 5000.00 CASH DISCOUNTS - 303.31 - 593.61 0.00 TOTAL EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES SUPPLIES, REPAIR & MAINTENANCE OTHER SERVICES & CHARGES MISCELLANEOUS CAPITAL OUTLAY DEBT SERVICE TRANSFERS COST OF SALES 0HER TOTAL REVENUE REPORT - WATER SEWER /FUND 304588.62 0.22 98202.79 0.21 515585.73 0.19 197.64 - 7615.00 593.61 105788.27 239442.42 1155000.00 915557.58 0.21 9245.60 35165.23 139861.00 104695.77 0.25 26.00 467.77 4B50.00 4382.23 0.10 218.83 1294.78 30350.00 29055.22 0.04 0.00 273.00 8650.00 8377.00 0.03 0.00 100.30 2500.00 2399.70 0.00 0.00 0.00 5110.00 5110.00 0.00 0.00 0.00 110000.00 110000.00 0.00 66244.85 188905.97 873550.00 684644.03 0.22 0.00 0.00 15005.00 15005.00 0.00 75735.28 226207.05 1189876.00 963668.95 0.19 FEDERAL GRANTS 0.00 0.00 0.00 0.00 0.00 WATER SALES 45695.03 111951.53 460000.00 348048.47 0.24 WATER METER SALES 155.00 190.00 5000.00 4810.00 0.04 REFUSE SERVICES 24227.61 65600.74 245000.00 179399.26 0.27 SEWER SERVICES 58177.42 146029.59 615000.00 46B970.41 0.24 EPA SALES 33617.22 83746.81 317600.00 PENALTY CHARGES 1055.52 2338.82 6300.00 3961.18 0.00 INTEREST EARNED 0.00 5665.14 80000.00 74314.86 0.07 REFUNDS & REIMBURSEMENTS 132.10 2000.00 IB67.90 0.00 OTHER 15.00 20.00 150.00 130.00 0.13 TOTAL 162942.80 415694.73 1731050.00 1315355.27 0.24 EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 21640.75 64922.25 241000.00 176077.75 0.27 TER 118786.96 158471.93 711360.00 552888.07 0.22 WER 95005.04 193302.45 740015.00 546712.55 0.26 TOTAL 235432.75 416696.63 1692._'+75.00 1275676.37 0.25 MINUTES • HUTCHINSON PLANNING COMMISSION Thursday, March 20, 1986 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:30 p.m., with the following members present: Don Erickson, Larry Romo, Shu -Mei Hwang, and Chairman Ebent. Members absent: Marlin Torgerson, Elsa Young and Thomas Lyke. Also present: Director of Engineering Marlow Priebe. 2. MINUTES Mr. Erickson made a motion to approve the minutes of the regular meeting dated February 18, 1986. Seconded by Mr. Hwang, the motion carried unani- mously. 3. PUBLIC HEARINGS None. 4. OLD BUSINESS None. • 5. NEW BUSINESS (a) RECOMMENDATION FOR PLANNING COMMISSION APPOINTMENT Chairman Ebent thanked Mr. Don Erickson, outgoing Commission member for his service on the Planning Commission. Chairman Ebent stated that Mr. Duane Dickey, Mr. Spencer Beytien, Mr. John Swanson and Mr. Clint Gruett had each expressed an interest in the Planning Commission apppointment. After discussion, Mr. Romo made a motion to recommend to City Council that Spencer Beytien be appointed to the Planning Commission. Seconded by Mr. Hwang, the motion carried unanimously. (b) REVIEW OF COMPREHENSIVE PLAN It was the consensus of the Commission to wait to review the Comprehensive Plan until the next meeting. Director of Engineering Priebe showed a new map that had been prepared. He explained that he would like the park and recreation board to review the plan for parks before the Commission made their final comments. He would also like to show a distinction between parks and public sites on the new map. • Director Priebe also gave an update on the orderly annexation process now underway. He is recommending that a Joint Zoning Board be formed to consider rezoning applications for the area in the orderly annexation agreement. (Green area on map.) He suggests that the Board have representation from the City, County and Townships. The • rezoning applications for this area are now handled by the County. After discussion, Mr. Romo made a motion to recommend that a Joint Zoning Board be set up to consider rezoning applications in the area defined in the orderly annexation agreement. Seconded by Mr. Hwang, the motion carried unanimously. (c) CONSIDERATION OF ZONING FOR NEWLY ANNEXED PROPERTY (WASTEWATER TREATMENT SITE AND SURROUNDING PROPERTY) There was discussion about what type of zoning would be appropriate for the area. Mr. Erickson stated that the Hutchinson Community Development Corporation is looking at the area as becoming industrial. There was discussion about the area being transitional, and that IC -1 might be better zoning for an area in transition. Director Priebe stated that the adjoining C -2 area (location of City Garage and Armory) be rezoned at the same time to keep the area consistent. After discussion, Mr. Romo made a motion that consideration be made to change the zoning from R -2 (as it came into the City) to I -1 (Industrial). Seconded by Mr. Hwang, the motion carried unanimously. It was noted to the Hutchinson Development Corporation should be notified of the public hearing. (d) DISCUSSION OF POTENTIAL ZONING CONSIDERTION FOR TV DISHES Chairman Ebent explained that with the increase in the number of T.V. dishes, it might be good to look at them in regard to the Zoning Ordinance. Director Priebe gave the members an article regarding the "dishes" in Owatonna. He recommended that the City look at Owatonna's ordinance regarding dishes. After discussion, Mr. Romo made a motion recommending that staff look at other ordinances regarding dishes and make a reconnendation to the Planning Commission at a later meeting. Seconded by Mr. Hwang, the motion carried unanimously. ADJOURNMENT There being no further business, Mr. Romo made a motion to adjourn the meeting. Seconded by Mr. Hwang, the motion carried unanimously and the meeting was adjourned at 8:45 p.m. 0 2 0 PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, APRIL 15, 1986 PUBLICATION NO. 3540 NOTICE OF PUBLIC HEARING STATE HIGHWAY 7 IMPROVEMENT PROJECT NOTICE IS HEREBY GIVEN that a public hearing will be held on Tuesday, April 22, 1986 at the hour of 8:00 P.M. in the Council Chambers of City Hall for the purpose of receiving public comment on the proposed layout plan for improvements prepared by the Minnesota Department of Transpor- tation for an area along Highway 7 West between approximately the area of Excelsior Homes on the west end and Otto 6 Templin Contracting on the east end. Subsequent to the public hearing the City Council will be considering a • resolution for layout plan approval. Ga D. kotz City Clerk �� Q "0NESOTq f ZO 1= D OF TFPayaO \Illll�t'S�)1<1 1]e1xil"1m(-nt Of 1't'F nspOI"iation BOX 768 2505 TRANSPORTATION ROAD WILLMAR, MINNESOTA 56201 March 25, 1986 Marlow Priebe City Engineer City Hall 37 Washington Ave. W. Hutchinson, MN 55350 RE: 4308 -21 (T.H. 22) Near School Road in Hutchinson Dear Mr. Priebe: (612) qY `b 1Y 231 -5499 Herewith I am transmitting two sets of preliminary plans and copies of an incomplete resolution for your review and presentation to the City Council at its next meeting. It is requested that the Council • approve the layouts and returning to us the City Seal. It is expected that of 1986 if the plan necessary easements as shown, and show that approval by filling out one copy of the attached resolution including a contract for this project will be let in July s currently being designed can be completed and acquired. If you have any questions, please feel free to contact me. Sincerely, `.— J. Nibbe As stant District Engineer JEN:dkb Enclosures ... - :[Onnorra iiite r -c • R R S 0 L 0 T I O N NO. 8270 FOR LAYOUT APPROVAL At a meeting of the City Council of the City of Hutchinson, held on the 22naday of April , 1986, the following Resolution was offered by seconded by , to wit: WHEREAS the Commissioner of the Department of Transportation has prepared a preliminary layout for the improvement of a part of Trunk Highway Number 22 renumbered as Trunk Highway No. 22 within the corporate limits of the City of Hutchinson, from Shady Ridge Road to 0.2 Mi. E. of California Street; and seeks the approval thereof, and WHEREAS said preliminary layouts are on file in the Office of the Department of Transportatiou, Saint Paul, Minnesota,, being marked, labeled, and identified as Layout No. IA S.P. 4308 -21 (2222) from Shady Ridge Road to 0.2 Mi. E. of California Street. NW, THEN, BE IT RESOLVED that said preliminary layouts for the improvement of said Trunk Highway with the corporate limits be and hereby are approved. Upon the call of the roll the following Council Members voted in favor of the Resolution The following Council members voted against its adoption: whereupon the Mayor and /or the presiding officer declared the Resolution adopted. Dated , 1986 Mayor City Clerk EU00031446G � J Attest City Clerk STATE OF MINNESOTA COUNTY Of MC LEOD ) CITY OF HUTCHINSON ) I do hereby certify that at said meeting (of which due and legal notice was given) of the City Council of Hutchinson, Minnesota, on the _ day of 1986, at which a majority of the members of said Council were present, the foregoing resolution was adopted. Given under my hand and seal this day of , 1986. City Clerk EU00031446G � J RESOLUTION WHEREAS, the State of Minnesota, Department of Transportation, proposes to make certain improvements on a portion of Trunk Highway ;7o. 22 located in the City of Hutchinson in McLeod County, upon and along - Fourth Avenue NW (Street) (Avenue)-, and WHEREAS, it is the desire of the city that such improvements of said roadway along said street be extended to greater width and capacity than is necessary to accommodate normal trunk highway traffic, from (a distance of approximately 4000 feet). BE IT RESOLVED by the City Council of Hutchinson that the State of Minnesota, Department of Transportation is requested to provide for i. ^...rove- ments on the aforesaid portion of Trunk Highway `:o. 22 consistin part'_cularly Of: Channelization and traffic control signals and considered as construction and imnrovenent of said roadway to greater width and capacity than is necessary to accommodate normal trunk highway traffic. BE IT FURTHER RESOLVED that following approval by the Minnesota - epart- nent of Transportation of plans and specifications for said improvements of said trunk highway and befnre a contract is awarded for the constriction of ca;' improv omen ts, the city shall enter .eto an a- -reement with the State t.ci:' _7.all 7rovide that the --it,' shill : -iy ;rs sivire ^f the cost cf t`,e ro,uosted r re- iments as determined by the state in keeping with its latest edition of ?i:,'")T Directives - Basic Policies and Procedures, Cooperative Construction Pre,ects h . 1 a_ \J with Municipalities (a copy of which has been received from the Minnesota Department of Transportation's District Engineer) and, that if the State lets the construction contract, the municipality will deposit with the State upon demand, after the execution of the agreement and before the start of construc- tion, a sum equal to an estimate of the city share as prepared by the' Minnesota Department of Transportation. The city shall, in addition to paying its proportionate share of the i Cost of the proposed work, obtain at its sole cost and expense all necessary right of way easements and construction permits for the work to be performed outside the limits of the trunk highway or established city streets and roads, together with all drainage outlet rights where necessary. Such easements, permits and rights shall be obtained and certified copies of them furnished the Department of Transportation before any contract for the proposed work is awarded. CERTIFICATION STATE OF MINNESOTA ) COUNTY OF McLeod ) CITY OF Hutrhinaon ) I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City of H,, trh incnn by the City Council at a meeting thereof held in the City of Ai,trhinenn Minnesota, on the day of records of said city in my possession (SEAL) 19 as disclosed by the Dated this day of 19 City Clerk (Note: Furnish ? ±inr.esrr:. vrnartment of - ra- -td copies.) 40 I (612) 587 -5157 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M DATE: April 7, 1986 TO: Mayor and City Council --------------- - -- FROM: Gary D. Plotz, City Administrator — SUBJECT; — City /County Annual Management—Conference -- ----- ------- -------- - - - - -- I request approval to attend the annual Minnesota City /County Management Conference in Brainerd on May 14 -16. This is a budgeted item. /ms Attachment LOCATION Cragun's is again hosting our group. To relax and ease out of your tensions, you can choose from the heated pool, sauna, volleyball, shuffleboard, rowboats and canoes. Pontoon boats, sailboats and outboard motors are available at slightly extra cost. Cragun's is holding a block of sleeping rooms until April 23. Reservations are accepted and assigned to rooms on a first received by mail basis. Participants can choose from 5 different types of rooms (described on the enclosed reservation form). Premium units are $157.87 per person for double occupancy and $230.70 for single occupancy. Per person rates for Deluxe Poolside, Deluxe Fireplace and Deluxe Corridor are $145.68 double occupancy and $212.41 single occu- pancy. Choice units are $133.49 per person double occupancy. and $194.13 single occupancy. Single occupancy will be reserved on a space available basis and cannot be guaranteed. The above rates include two nights lodging (May 14 and 15), meals from Wednesday dinner to Friday lunch, coffee breaks and amenities. Reservations after April 23 will be on a space available basis. By special request, Cragun's is also offering the option of a "fishing opener" weekend package that would extend your stay after the conference has ended (May 16 -18). Per person rates range from $64.75 - $89.75 and include two nights per adult as well as four meals. Further information is available from Cragun's. SPORTS TOURNAMENTS To get into good form for the conference, you can participate in golf or tennis tournaments or a fun run scheduled for Wednesday afternoon. Interested indi- -.-.. .uoropriate registration ro Jack Irving (golf), William Joynes (tennisl, or Don Slater (fun run) by May 5. Because the golf course requires that tee times be assigned to specific foursomes, please list any prefer- red playing partners on the registration form. Final details will be mailed to participants in advance and will be available at the registration table. Note: Chang- ing rooms will be available from 11:00 a.m. to 5:00 p.m, on that Wednesday. Back by popular demand will be the table tennis tour- nament which will feature doubles as well as singles matches, plus water volleyball. Those interested should sign up at the conference registration desk upon arrival at Cragun's or before 12:00 noon Thursday. Matches will be held on Thursday evening. Informal Trivial Pursuit competition is planned Wednesday and Thursday evenings. MOVIES Several full length feature films will be shown through- out the conference. (Check at conference registration table for exact times /locations). Popcorn and beer will be served during the Thursday evening showing. COST The conference fee is 5125 d is payable with regis- tration. (Special rate f nrolled graduate students is $62.50). Please complete the registration form pro- vided and return to GTS by Monday, May 5. Fees will be fully refunded for cancellations received at GTS three (3) working days prior to the conference. -- --- --- ------- - - - - -- May 14 -16 SPRING CITY /COUNTY MANAGEMENT CONFERENCE Cragun's Lodge Conference Registration //�J�� (Deadline: May 5) /� Q NAME LrAPA P`"g1Z 1 TITLE `? /� AFFILIATION �IAlC,dl//!rk/Sof �%� �, ` -PHONE I—) -'�J 171 wr�noecc 'f'! It th7rh..re�.1 A.tn /1/ h'Gl ffi� /�trSv rV A✓ A 91Enclosed is my registration fee (Amount: ❑ Please bill me at the address shown. (A $2 billing charge will be added to the registration fee) ❑ My spouse will accompany me to the conference. Enclose the $125 registration fee (with check made payable to the Government Training Service) and return with this form by May 5 to: Government Training Service, 202 Minnesota Building, 46 East Fourth Street, St. Paul, MN 55101 (612/222 -7490 or tool free 800/652- 9719). SPRING CITY /COUNTY MANAGEMENT CONFERENCE Tournaments Registration (Deadline. May 5) NAME PHONE (_I_ ADDRESS (Sereetl ICityl (State) (Zip) ❑ GOLF (Return to Jack Irving, City of Crystal, 4141 Douglas Drive N., Crystal, MN 55422) Preferred playing partner(s) for golf (if any) ❑ TENNIS (Return to Bill Joynes, City of Golden Valley, 7800 Golden Valley Road, Golden.Valley, MN 55427) ❑ FUN RUN Return to Don Slater, LMC, 183 University Ave. E.. St. Paul, MN 55101 ) Prairie, MN 55344; • ABOUT THE THEME This year's conference offers the rare opportunity to think about where you are, how you got there, and where you want to head —both on a professional and a personal basis. What's more, your principal guide will be an individual described by Carl Rogers as "one of the most gifted and unusual persons I know. Musician ... humorist ... wilderness explorer ... teacher and • psychologist. His abilities are astounding." TOPICS Leadership and Power: Doing Well by Doing Good • Formal and informal power— tapping both for use in leadership • Managing the diversity inherent in changing value systems and changing male /female roles • Understanding and dealing with the conflicts of attitudes toward leadership, work and marriage currently found in our families and the workforce • Relationship of these factors to productivity Changing the Rules of Our Lives: From High School to Midlife and Beyond • The transitions of life • Understanding the meaning of the characteristic life tasks that individuals and couples need to address at each stage of life • The impact of adolescence on midlife and the later years • How to look beyond ambition for a meaningful life • How to make a transition to more fulfilling relationships Creating a Winning Impression: A Guide to Professional Presence • Image —what is it; why bother? • Identifying an appropriate image for you • 25 image pitfalls; 25 image winners . • Using wardrobe and body language to your advantage • Developing the right image for city hall! And What Was Your Name Again? Improving Memory Skills • Essential ingredients of memory • Techniques for remembering names and faces • Systems for retaining lists, numbers, what you've read PROGRAM AGENDA Wednesday, May 14 11:30 a.m. Registration Opens 12:00 noon Golf/Tennis Tournaments and Fun Run Begin 5:00 p.m. Reception 6:00 p.m. Dinner 7:00 p.m. "Creating A Winning Impression: A Guide to Professional Presence" —rubye Erickson 9:45 p.m. Movie Thursday, May 15 7:30 a.m. Breakfast • MANAGER AS PROFESSIONAL 8:30 a.m. "Leadership and Power: Doing Well by Doing Good" — Layne Longfellow 12:30 p.m. Lunch 2:00 -4:00 p.m. "And What Was Your Name Again? Improving Memory Skills" — Joyce Pederson (Optiona, Session) (p ! Thursday, May 15 (contmued) 5:00 p.m. Reception (Cash Bar) 6:00 p.m. Cragun's Famous Barbecue 7:00 p.m. Joint Business Meeting — MCMA and MACA • Preview of new ICMA film on Council- Manager form of government • Range -rider program 7:45 p.m. Separate Business Meetings Remarks by Skip Tremble, ICMA Vice President, Midwest Region (City Managers) 9:30 P.M. Entertainment— Movie /Table Tennis Tournament/Water Volleyball Friday, May 16 7:30 a.m. - Breakfast MANAGER AS PERSON 8:30 a.m. "Changing the Rules of Our Lives: From High School to Midlife and Beyond" —Layne Longfellow Note: Spouses /significant others may also be interested in attending. 12:30 p.m. Lunch 1:00 P.M. Adjourn FACULTY LAYNE LONGFELLOW is a research psychologist by training and a professional speaker and seminar leader by mid -life transition. A college professor and aca- demic vice president until 1976, he then joined the staff of The Menninger Foundation, where he was Director of Seminars for Executives. In 1978, at age 40, he established his own company, Lecture Theatre, Inc. He has since presented well over 1,000 speeches and seminars to audiences in this country and else- where. He specializes in multi -media presentations in- corporating lecture, slides, graphics and music as well as Seminars in the Wilderness (combining outdoor ex- peditions with seminars). He comes to us with rave re- views from appearances at events held by such organi- zations as the International City Management Associ- ation, the National League of Cities. and the Arizona League of Cities. SPECIAL NOTE: Layne Longfellow will con- duct a 4 -hour workshop for elected officials on May 14 in St. Paul. The planning committee en- courages you to alert your council members to the date; a detailed brochure will be mailed shortly. Questions? Call GTS. RUBYE ERICKSON, President of the Minneapolis Office of Professional Presence, specializes in visual communication. Her academic credentials include a masters degree, and 20 years of teaching experience. In addition, she is a certified, professional consultant for COLOR ME BEAUTIFUL /COLOR FOR MEN and has been trained by the author of the best selling book of that name. rubye conducts workshops and seminars for large and small corporations, has been a guest lecturer at various higher education institutions and frequently speaks at conventions. JOYCE PEDERSON is an Associate Professor of the graduate program in reading education at the College of St. Thomas. She has presented seminars on building memory skills through the Management Center of the college as well as Continuing Management Education, University of Minnesota. She heads her own consult- ing firm. COMMITTEE Dan Donohue (Chair), Gary Brown, Dave Childs, Peter Herlofsky, Baldev Josan, Bill King, Tim Madigan, Hank Sinda, Jerry Splinter ABOUT THE GOVERNMENT TRAINING SERVICE Ir The Government Training Service is a public, joint powers organization whose mission is to meet the changing management and leadership needs of policymakers, staff and appointed officials by providing innovative, compre- hensive, practical training and consulting to publicly- funded organizations in Minnesota. GTS is under contract to provide program planning and management services for this conference. is • • t:IIY MANMIR &:: CIA IIINI UNIM-1*:1: ray 14-16, 1986 ***RESERVATIONS ARE AOCEPII'D AND HOUSED ON A FIRST RECEIVED BY MAIL BASIS. WE M1Sr HAVE WJ_LIVEU YOUR FURM BY MAIL, COASPL.EMY FILLED OUT TO PROPERLY HORSE YOU. OUR RESERVATIONS MANAGER CAN - Wr GUARANTEE SPACE OR PLACEMENT BY TEIEPHO E • Please submit your completed reservation request form (one for each reglstrantl and deposit of $60.00 per person to: G4AGUN'S CONFERENCE CiMTR- RESfitVATICtS 2001 Pine Beach Road Brainerd, MN 56401 • 0 ROUE TYPES AVAIL UM PREMVM UNITS: 'Yew Llenlacn melts ;Ti-., _e:rl+era: ors, mr:: '�-s, ? r. balcony overlook- ing the lace, too double - beds, - connected by corridor to the main lodge. RATES: $157.87 per person double occ, $230.70 single occ if available VELIDE POOSME, Are on both patio and balcony level of pool, have a refrigerator, two beds, and are connected to (rein lodge DPIIME FIREPLACE: Located in our hillside cabin area, have woodburning fireplaces, kitchen- ettes, balconies and view of lake - not connected to main lodge. DEUDE CORRIDOR: Connected to (rein Lodge, private balcony, view of Lake, refrigerator MMM_MU '_ $145.68 per person double occ, 5212.41 single occ if available CHOICE UNITS: Located in hillside cabin area - not connected to main lodge, basic sleep- ing unit, two beds, most have view- af--iake—� RATES: $133.49 per person double oc s--M .13 si. locc if available Your package rate includes two nights lodging, a tots o 6 reals (supper on the night of arrival through lunch on the departure day, use of the meeting roans and equipment, and the recreation options which include use of pool, whirlpool, sauna and games area, tennis courts, canoes, row- boats and two days of golf. If you must cancel your reservation and do so 21 days or more prior to your arrival date, your deposit will be refunded less a $20.00 cancellation fee per person. If less than 21 days to the arrival date, your deposit will be refunded if Cragun's is filled. You will be responsible for the entire time period reserved. Check in time is 5PM and check out time is 1PM. You are welcome to arrive early (before 5PM) and use the facilities, but please come prepared to not receive keys for your sleeping roan as it may not yet be cleaned. Heys are distributed after room are made ready. If the room type that you requested is not available at the time that we receive your reservation request, you will be placed in the next avaialble type and your rates adjusted accord- ingly. To be assumed of space, we encourage you to reserve early as your roan block is gradually released and 21 days prior to your conference date all unreserved roams are released and reserva- tions are accepted and housed on a space available basis. "11 nl:N PRIMILM UNIT: double occ at $157.87 _single occ at $230.70 DELUXE POOISIDE DELUXE FIREPLACE _DE117XF CDRRIDOP. _double occ at $145.68 single occ at $212.41 (these rates apply to each of the three deluxe roan types aloe. Please indicate your roam type choice, and double or single) ( CHOICE UN- IT double occ at $133.49 _y single occ at 5194.13 �I require a unit equipped for a handicapped person. 1— Please include your deposit.�C $60.00 per person along with your reservation request form. NAME- (� D, PLO I � ADDRESS 500 lJ4k'6WMI) P W CITY gQtC_A a W50r, STATE m ^I ZIP 5,S-3 -0 PHONE 01-$x7 S /!!ZJ TO SHARE WITH ARRIVAL DATE_t24 )DEPARTURE DA'IT- Mme, l CaVENTS OR SPECIAL REQUESTS: RJ115 ; ,le Me Jv N64 H U T C H I N S 0 N J A Y C E E W A T E R C A R N I V A L 1] April 3, 1986 Mr. Gary Plotz, City Administrator City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 Dear Gary: v� P In regards to the permits that are required for the 1986 Hutchinson Jaycee Water Carnival, I would like to ask you to consider our applications for the following permits. The dates for this year's celebration are June 20, 21 and 22. 1. CLOSE STREET AND ISSUE PARADE PERMIT FOR KIDDIE DAY PARADE - on Saturday, June 21st, from 12 :00 p.m. - 1 :30 p.m. ROUTE - Start at south side of Park Towers on Glen Street, turn west on Fourth Avenue S.W. to Grove Street then north on Grove to Second Ave. Then finish the route at Glen Street. 2. CLOSE STREET AND ISSUE PARADE PERMIT FOR G.iANDE DAY PARADE - on Sunday, June 22nd, from 11 :00 a.m, to L, :00 p.m. ROUTE - Start on Lake Street to Second Ave. S.W., east on Second Ave. to Franklin Street, then south on Franklin Street to Linden Avenue. 103. CLOSE STREET AND ISSUE PERMIT FOR CARNIVAL MIDWAY SHOW - for June 19 - 22. STREET - Close Third Ave. from Main Street to James Street, then Les Kouba Parkway to Optimist Riverside Park. L. CLOSE STREET AND ISSUE DANCE PEitMLtT - on Saturday, June 21st, from 6 :30 p.m. - 9:30 p.m. for Square Dance Street Dance. STREET - Close First Ave. between Main Street and Hassan Street. 5. ISSUE PERMIT FOR CONCERT /DANCE - on Sunday afternoon, June 22nd to be held at the Fairgrounds following the Grande Day Parade. 6. ISSUE PERMIT FOR FIREWORKS DISPIAY - on Sunday, June 22nd at approximately 10 :00 p.m. from Les Kouba Point. We will be arranging to have the Fire Dept, standing by if any assistance is needed. 7. CLOSE STREET FOR MARATHON - on Saturday, June 21st, from 8:00 a.m. - 11 :30 a.m. ROUTE - Fourth Avenue between Glen and Grove Street. 8. In the past we understand the City has taken care of the Mini Biffs needed for the weekend. We appreciate your assistance with this matter. The Jaycees, as a non - profit organization, would appreciate waiver of permit fees so to help defray our expenses. We appreciate all the help and assistance we receive from the city; this community celebration could not be run without your help. �If you have any questions in regard to any of the events, please feel free to contact me at any time. )` phone numbers are 587 -2769 (work) and 587 -5530 (home). 4 / '16.1 �'a rd o 0 o e � —2 ' utchinson Jaycee Water Carnival 0 11 612) 587.5151 JffHUTCHINSON, TY OF HUTCHINSON ASHINGTON AVENUE WEST MINN. 55350 M E M O R A N D U M DATE: April ]7, 1986 TO: MAYOR AND CITY COUNCIL ------------------------------ GARY PLOTZ, CITY ADMINISTRATOR ------------------------------ SUEJECT: ANNUAL MINNESOTA PLANNING CONFERENCE I request approval to attend the Annual Minnesota Planning Conference April 24 -26 (Thursday - Saturday). This is a budgeted item. �J W 71(612) 587 -5151 C /T Y OF HUTCH /NSON WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 April 16, 1986 MEMORANDUM TO: MAYOR AND CITY COUNCIL FRCM: HAZEL SITZ, TRANSIT COORDINATOR 4'' RE: SPRING TRANSIT WORKSHOP MAY 8 & 9 I request authorization to attend the Spring Public Transit Conference on May 8 and 9 in Mankato. Agenda attached. This is a budgeted item. Registration is $35. 1986 SPRING PUBLIC TRANSIT CONFERENCE May 8 4 9, 1986 Holiday Inn Mankato, Minnesota Sponsored by: Minnesota Department of Transportation Regional Transit Board Minnesota Public Transit Association PRELIMINARY AGENDA Thursday - May Be 1986 Coffee and Rolls 8:00 a.m. 11:00 a.m. - 12:00 P.M. Registration 12:00 p.m. - 1:15 p.m. Lunch 9:30 a.m. Break 9:45 a.m. Introductions/Welcome - Most System 1:30 p.m. Legislative Summary - Randy Halvorson Peter Schauer 11:45 a.m. Wrap Up Elliott Perovich Adjourn Matt Peterson Federal Perspective - Tom Johnson 2:45 p.m. Break 3:00 p.m. "Building Support, Maintaining Local Commitment• - System Policy Makers 4:15 p.m. Break 5:15 P.M. Social Hour 6:30 P.M. Dinner, Entertainment Friday, May 9, 1986 7:30 a.m. Coffee and Rolls 8:00 a.m. Metro /Greater Minnesota Meetings Networking sessions where system operators will share operational successes. 9:30 a.m. Break 9:45 a.m. UMTA Comments - Pete Slominski 10:15 a.m. "Effective Contracting" - Dave Cyra 11:15 a.m. "Finding Affordable Insurance" - Peter Schauer 11:45 a.m. Wrap Up 12:00 p.m. Adjourn EFFECTIVE SEPTEMBER 12, 1984 AFFIDAVIT I 4 ;f' r� a 1�ZGE7 AM OVER 65 YEARS OF AGE, OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS TWW: FAMILY SIZE INCOME 1 $7,000 2 $8,500 THE STANDARD CHARGE OF $6,90 FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1,50. FOR OFFICE USE ONLY To: WATER DEPARTMENT DATE ACCOUNT NUSER DATA CHANGE To: CITY COUNCIL COUNCIL ACTION: APPROVED 0 DATE DISAPPROVED (612) 587 -5151 f/UTCH 71 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 April 16, 1986 Hutchinson City Council HUTCHINSON CITY HALL 37 Washington Avenue West Hutchinson, MN 55350 RE: 1986 DWI Seminar Dear Mayor Ackland and Councilmembers: I am enclosing for your consideration information on the annual 1986 DWI seminar sponsored by the Minnesota County Attorneys Association. This is to be held on May 8th and 9th • of 1986 at the Radisson Inn Plymouth. The total cost for the day and one -half program is $35.00 which covers the registration expenses and lunch on May 8th. The balance of the cost will be paid by a Federal Highway Traffic Safety Administration Grant awarded through the Minnesota Department of Public Safety. In the past these programs have always been highly informative. Since the majority of the criminal prosecution deals with DUI and traffic or alcohol - related offenses, I feel attendance would be highly beneficial. Sincerely yours, CITY OF HUTCHINSON By/ V 2efer _ James H. Hutchinson City Attorney JHS:dlp Enclosure 11 MINNESOTA COUNTY ATTORNEYS ASSOCIATION • 40'NoItAc/ti dfoa cSttcat, cSuitc too a.&. foul, o0innctota .43#04 • /612/!t'7.74499 TO: County Attorneys, Assistant County Attorneys, City Attorneys and Assistant City Attorneys FROM: Laurie Light, Legal Assistant RE: 1986 D.W.I. Seminar Radisson Inn Plymouth May 8 & 9, 1986 DATE: April 9, 1986 • The Minnesota County Attorneys Association is sponsoring a D.W.I. Seminar for Minnesota Traffic Law Prosecutors. The seminar is scheduled for May 8 & 9, 1986, at the Radisson Inn Plymouth, 2705 Annapolis Lane in Plymouth. Costs for the day and one -half program will be paid by a Federal Highway Traffic Safety Administration Grant awarded through the Minnesota Department of Public Safety. The agenda and registration form are enclosed. Application for 9.0 hours of continuing legal education credit has been made. There is a registration fee of $35 (which includes lunch on May 8) to cover a portion of the direct expenses. This sum will be refunded if notice of cancellation is received in this office by May 1, 1986. Registrants are responsible for obtaining and paying for their own lodging. You should contact the Radisson Inn Plymouth at (612) 553 -1600 or (800) 228 -9822. A block of roans has been reserved for registrants until April 23, 1986. In order to receive a reduced room rate ($56 single occupancy /$68 double occupancy), be sure to inform the hotel personnel when reservations are made that you are attending this course. ATTENDANCE IS LIMITED AND AVAILABLE ON A FIRST -COME, FIRST SERVED BASIS AS RWISTRATION FORMS AND FEES ARE RECEIVED BY THIS OFFICE. • AGENDA 1986 D.Y.I. SEMINAR Plymouth, Minnesota May 8 & 9, 1986 jommy. 7 :45 MAy a.m. - 8. 1986 8:15 a.m. Registration and Coffee 8:15 a.m. - 10:15 a.m. CONSTITUTIONAL ISSUES IN THE PROSECUTION OF INTOXICATED DRIVERS Charles Nbylan, Judge, Court of Special Appeals in Maryland 10 :15 a.m. - 10:30 a.m. Break 10:30 a.m. - Noon CONSTITUTIONAL. ISSUES IN 1HE PROSECUTION OF INIOXICATED DRIVERS, oont. Noon - 1:30 p.m. Lunde 1:30 p.m. - 2:30 p.m. STATUTORY AND CASE LAW UPDATE Joel Watne, Special Assistant Attorney General 2:30 p.m. - 2:45 p.m. Break 2:45 p.m. - 3:30 p.m. STATUTORY AND CASE LAW UPDATE oont. 3:30 p.m. - 4:00 p.m. IMPLIED CONSENT AND AUTO INSURANCE James P. Kelly, Analyst, Property and Casualty Insurance Section, Minnesota Department of Commerce FRIDAY. 8:00 MAy a.m. - 9o, 1986 8:30 a.m. Registration and Coffee 8:30 a.m. - 9:30 a.m. US I ; ACCIDENT RECONSTRUCTION EVIDENCE AT TRIAL James Clifford, Judge of District Court 9:30 a.m. - 10:30 a.m. TRIAL. TACTICS IN D.Y.I. CASES D. Gerald Wilhelm, Martin County Attorney 10:30 a.m. - 10:45 a.m. Break . 10:45 a.m. - Noon TRIAL TACTICS IN D.W.I. CASES omit. HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE 4 -17 -86 • TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Petition for "No Parking" Zone Attached is a petition from several residents in the 800 to 900 block of Harrington. They request that their street be posted "No Parking This Side of Street ". I have personally observed the parking situation and agree that during arena events the parking situation is as they have described it. I have also advised their spokesperson that this parking ban would pertain to local residents and guests. They also have been advised that such a parking restriction would apply 24 hours per day. I have been assured that everyone understands and wants the parking ban. It may be that this problem will resolve itself once . the parking lot is finished at the recreation center and arena. In the meantime these residents perceive this problem as being immediate and seek relief through your action. I recommend the Council follow the citizen request and authorize the placement of "No Parking This Side of Street" on the east side of Harrington Street in the 800 to 900 block. . DMO:nb G— G, Petition submitted to: Hutchinson Police Chief Dean O'Borsky and The Hutchinson City Council We the undersigned residents of Harrington Street from Linden Avenue to South Grade Road request that the east side of the street be made "no parking this side of street ". We are making this request because of the increased traffic flow and congestion caused by the Civic Arena and the newly completed Recreation Facility. This traffic problem poses a safety hazard to the children in our neighborhood and hinders the normal flow of traffic by the residents of the street. We fully understand that this parking ban would include us and would be enforced 24 hours a day. Respectfully submitted, Name Address �J In M49171 MINE -.. i �._.� r • PUBLICATION NO. ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 19 AND 25 OF ORDINANCE NO. 576 ENTITLED "CABLE TELEVISION FRANCHISE" THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 19 (a) of Ordinance No. 576 entitled "Cable Television Franchise" is hereby amended as follows: Section 19. Subscriber Rates - New Rates. (a) Initial subscriber rates shall be as follows: CLASS OF SERVICE RATE PER MO. INSTALLATION FEE Single Family Dwelling - Primary Service $10.95 $9 :96 $15.00 Single Family Dwelling- . Additional Outlets and FM $1.50 $10.00 Move Rate $ 5.00 Multiple Family Dwelling (in one building) including mobile home parks with one billing- one outlet $10.95 $9 :96 each 1 to 5 outlets $10.25 9-26 each 6 to 10 outlets $10.00 9 :99 each 11 to 20 outlets $ 9.75 8 :96 each 21 to 30 outlets $ 9.50 8 -6A each 31 to 40 outlets $ 8.75 7s76 each 41 to 50 outlets $ 8.50 7 :69 each 51 to 100 outlets $ 8.00 4 :A9 each 100 $ over outlets $ 7.00 6 :A9 each Commercial - Primary Service $10.95 $9 :96 Commercial - Additional Outlets $1.50 Commercial - Multiple Outlet System, Hotels, 1 to 10 units $5.50 $4 :66 each 11 to 25 units $5.00 $4 -8A each 26 to 50 units $4.50 $3 :68 each 51 & over units $4.00 $3 :99 each Time & Material Time & Material Time & Material Time & Material Time & Material Time & Material Time & Material Time & Material Time & Material $15.00 $10.00 Motels, etc. Time & Material Time & Material Time & Material Time & Material q-0-1 SECTION 2. Section 25 of Ordinance No. 576 entitled "Cable Television Franchise" is hereby amended as follows: Section 25. Payment to the City. Grantee shall pay to the City each year a franchise fee as follows: 1% of the gross subscriber CATV revenues in each of the first and second years of the franchise. 28 of the gross subscriber CATV revenues in each of the third and fourth years of the franchise. 3% of all gross subscriber CATV revenues for the fifth and subsequent years of the franchise. 5% of all gross subscriber CATV revenues for the fiscal year 1986 and all subsequent years of the franchise. The payment shall be made annually and within ninety (90) days of the close of the Grantee's fiscal year. Grantee shall file a complete and accurate statement, verified by a Certified Public Accountant, of all gross CATV operating revenues within the City during the year for which said annual payment is made. The City or its duly authorized agents, shall have the right during business hours to examine, at its own expense the books, records, and tax returns of the Grantee, and the . Grantee agrees to keep and make available to the City complete and accurate books and records of its operation within the City. SECTION 3. This Ordinance shall take effect upon its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS DAY OF , 1986. CITY OF HUTCHINSON By/ Paul Ackland, Mayor ATTEST: Gary D. Plotz, City Clerk CJ • RESOLUTION NO. A RESOLUTION AUTHORIZING DISBURSEMENT OF CABLE TELEVISION FRANCHISE FEES WHEREAS, the City of Hutchinson is currently receiving from North American Communications Corporation 58 of all North American Communications Corporation's gross subscriber CATV revenues as and for a franchise fee, and WHEREAS, the Hutchinson Community Video Network, Inc. currently provides a needed community service through its operation and maintenance of a public access cable television channel, NOW, THEREFORE, BE IT RESOLVED, that the City of Hutchinson hereby allocates one -half of the Cable Television Franchise Fee received from North American Communications . Corporation to the Hutchinson Community Video Network, Inc. for its use in operating, maintaining and staffing a community public access television cable channel. ADOPTED BY THE CITY COUNCIL THIS DAY OF , 1986. CITY OF HUTCHINSON ATTEST: Gary D. Plotz, City Clerk By/ Paul Ackland, Mayor /— 0. L J RESOLUTION NO. 8273 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Softballs (55 dozen) —_i 2472.25 Recreation programs Rec. Yes MN Sports Federation The following items were authorized due to an emergency need: ITEM COST r PURPOSE DEPT. BUDCET VENDOR Date Approved: Wotion made by: Seconded by: Resolution submitted for Council action by: Kenneth Merrill, Finance Director 1— �—, (612) 587.5151 81,01, CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MILAN, 55350 M E M O DATE: April 16th, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Water Facilities Update Attached is the cost estimate from Donohue, relative to the Water Facilities Update. Based on their cost and the cost submitted by RCM, I recommend RCM for the update, at the cost of $3,000.00. E MVP/pv attachment • Marlow V. Priebe Director of Engineering V"" `, Is • • March 28, 1986 City of Hutchinson City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Attention: Mr. Marlow Priebe Re: Water Supply Facilities Update Dear Mr. Priebe: Per our conversation on March 26, 1986, we understand that the City is interested in updating its water supply facilities plan, last updated in 1978. Without having detail familiarity with the City's water system, it is difficult to arrive at an exact cost for this study. Projects of this nature which we have undertaken for other communities in the past have ranged from $5,000 to over $50,000, depending on the amount of detail and computer modeling which might be necessary. A brief review of the previous water supply facilities plans leads me to believe that the update could run from $5,000 to $8,000 since the plan appears somewhat general in nature and we have not had any previous experience with your system. We would be interested in assisting you with this study and thank you for the opportunity to discuss it with you. Very truly yours, DONOHUE & ASSOCIATES, INC. Ga y Warren, P.E. Dep t Manager GGW /sm mhua.letterl Serving Minnesota Donohue & Associates, Inc. 7200 Hemlock Lane North, Suite 200 Maple Grove, Minnesota 55369 0 • Engineers & Architects 612 - 425 -2181 '� , (612) 587 -5151 %/� CITY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: March 18, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Water Needs Report As per RCM letter, our 1968 Report was updated in 1976 and should be updated again. I recommend approval of the RCM proposal as presented in the attached • letter. MVP /pv attachment cc: Ralph Neumann Dick Nagy 0 ��A 6� Marlow V. Priebe Director of Engineering K March 13, 1986 Mr. Marlow Priebe, P.E. Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: Updating Water Needs Report RFP 9517002 Dear Marlow: We are pleased to respond to your request for proposal to update the Water Needs Report. The original report prepared in 1968, and supplemented in 1976, has served Hutchinson's needs in the past, permitting an orderly growth in the water supply facilities. Based upon the changing population growth during the past ten years, the changing flow characteristics and the KD construction of the new filter plant, it is advantageous for the City to revise the projected water demand before embarking on additional improvements. cakQrrol This proposal is based upon our discussion in December 1985 and the March MLdw 4, 1986 meeting with Dick Nagy, Ralph Neumann and Ken Merrill. RCM associates, Inc. proposes to revise the future water requirements, together with the architects anticipated expansion curves and a readjustment of priorities through year engineers land surveyors 2010. Design and construction phase services will be the subject of a separate contract. We propose to provide the report phase services indicated above at our payroll cost times a factor of 2.5 plus reimbursable expenses not to exceed $3,000. We can begin our services within one week and complete the work within a one month time period. If you have any questions regarding this proposal, please feel free to contaoc me. Wr truly yo s, U harles 5. Barger, P.Eo.Ot RIEKE CARROLL MULLER ASSOCIATES, INC. CSB:jj Accepted CITY OF HUTCHINSON 1011 first street south By post office box 130 hopkins, minnesota 55343 By 612- 935 -6901_ //� 1 &(612) 587 -5151 �y,�" _C17 HUTCHINSON, ITY OF HUTCHINSON o REeC1.. WASHINGTON AVENUE WEST MINN. 55350 �j / March 18, 1986 n l� Mayor Paul Ackland 1N t and the Hutchinson City Council RE: Kenton Knutson farm rental AQ Dear Mayor and Councilmembers: Enclosed please find the original lease between the City of Hutchinson and Grant Knutson dated the 29th day of November, 1982. This lease ran for three years and expired on the 1st day of November, 1985. I am also enclosing a copy of a lease prepared in December of 1985 covering the same . property and leasing the land to Grant Knutson's sons Kenton Knutson and Kurt Knutson. This lease runs for a three -year time frame and is based upon a cash rental of $50 per acre. An examination of these two leases will show that neither specifically provides for or delegates the responsibility of maintaining the ditch servicing this property. Without specific delegation the property owner is generally responsible for maintenance of drainage systems on rental property unless the damage to the system was caused by the negligence of the renter. In this instance it would appear that if the City would be responsible for the maintenance of the ditch and drainage system had the City been utilizing the property, it would continue to be responsible for the system under the terms of the two rental agreements. It should be noted that the maintenance of such a system is no guarantee that the property will be tillable in the event of unusual or extraordinary rainfalls. In summary, if the water problem was caused by the City's negligent failure to maintain or clean the ditch located on its property, Mr. Knutson may have a legitimate basis for seeking a reduction in the terms of the rental agreement for the last year. If the water problem was caused by extraordinary rainfall or moisture beyond the capacity of tCi' Mayor Paul Ackland 6 the Hutchinson City Council March 18, 1986 Page Two the system, this would not be the responsibility of the municipality and no reduction would be proper. Sincerely yours, CITY OF HUTCHINSOFN , 1 By/ �, Jame J A. S aef a ch er Hutchinson City Attorney JHS:dlp Enclosures is 0 • V 1 1 F__1 L_J yaw —rAnw la was. cW Mnl evrllmmu, rmnruy In «r, ll.um _o..........p�. u...,......,...____ Zh1S gLt.'t1lilHt. .Made this ...._.._ _...._..— ....................... day of $eptemher _ 1* 12 by and bseweea. ._._.._.__...iYtlf..of..Hlatnni ream _ „_..... W910 of the first part. Lasser, and ........ _..._1$filrkt � .._ ..... _ ............. ...._.._...__�. o/ the Township ............. _.�— ...�.__., County Of...._..MU—P. .._. and State o/..__: iLJY1CA4Cg� ...--.._.__._._.--- -. party of the second part, Lassas. WITNSSSSTH, That the amid party of the first part, in Consideration of the rents and aownants hereinafter mentioned, does hereby Semite, Lease and Lot unto the said party of the second part, and the said party of the second part does hereby him and take from the said party of the $rat part, the followint described premises Situated in the County and State of---- wmntw ._.. _. We: The East Half of the Southwest quartet (Eh of Sl%%) in Section Number_ ..... 12...._., Township Xumber._.115N..._, Banjo .Vumber___.j(M.., containini _._ ....... 20_ ---- ----- acre, be the same more or less, o/ which described premises the second party hereby airees to plow and put in crops not less than _.:.__BO__...______........oeres each year durimi the Sam - tinuance of this Lease. To Here wed to Hold, The above rented promises unto the said second party__his ---- _._--_.._.._- heirs and assiine, subject to the conditions and limitations hereinafter mentioned for and durinj the full term o %.Three- ..13). - -- .years from and after the— _- _lst. --- _ ------- day .oµf., � _.,_.No�.vtnbec_, 19.82.., the term of this Lease endini the ............ 3Lfii._____..... _.._._.day of.... ....._ qw- ...Ha.S.�.._._ ...... _.y 1J�` . .end the said second party airees to and with the said first party to pay as rent for the above mentioned premises, for and durinj the full term of this Lease, the sum of blenty- one..1lnusatd.Six.AUndnd..aad. Ile/ 10R._ CS21,. 5➢. Q.. QQ).. _ ..................... ....... DoWr#, payable at Sty. Hall... Hntrhinw, .. yi,' n. emta..-_......._........_.._._---- ..._.._..__ .in--- with interest at the rate of. ---- --------- per cent on each installment after due, to -writ: J..B..400.00._on or or before .......... _ ......... _.___ J..fi.80.0.Il0._on or 6< /ore.._f.Ct..15...1984.._. J- __...._-.. ------- on or i..2.200.Il0 ... an or before - - - -- Cf...15....1985..._ I...................... _on or before ........... ...... _._..__.. J__ ---- -------- _ ----- on or before ....................... ........... ._ J ----- __-------- _----- on or before _ .... _._ ........... _ J...... ..... ----------- on or before. __ ......... ...._....._._._..._. J ... ..... _ .......... on or p._..__.___...._..on or before ..___ ........... .... or before _._.._._.__..__.._ —_ •.e la w rwn. wtr.r. ar sad ewer w WYm r rYaur. ffr,YeuY W W u,a�e W r W. w.ta...muan.s wmnr r r✓. puM d��Wgy uy M W gym, Ya,wil mN ty m led b fWfY.y A W mr,rmY �m.I. sWM, �y ue b Wt rr W ent pry Yr,Ny W alw edam,m4tl P.d.w. m1 AWm m{y wmm. �Illent mWe aId.a mmWYa AdW a w M rrlmW 41WWurpl pry rr W ICY rmm t Y,i, Ir rot Y W mN 4a pry mm sale p�� e.,w W Wn tl WY W ntl blare W F Y Y W rm.s, W tmYr tlm session orb vmvWmr. w1 wmmtlwrV .m IwWm14 mnmdm pJm,l W Im,N pml,m.[m W s.rl Y Ym V e �� Wy W ,r rd Mmm1Y W s.r.Y Judd. W! p,s46 W eai„y bA Y_W.r r piL ma .rn w NYyy WS Ion W Vrm YUritl. b W same l.q r em V ar NQ s. M IueorM ww.. It is further agreed by and between the parties hereto that party of the seoDr'd part, Lessee, agrees to cut and control any weeds on the above described prendses so as to catply with state and local weed control laws. lessee further agrees to clean the existing drainage ditches on the aboire described premises and to plow lard upon termination of lease. With the signing of this lease, party of the second part waives any claim against the City of Hutchinson for reimbursement for any expense incurred in tiling premises. Sl Wr,a,dY.W Wner,r Wa...tr r,a. rety.tr,r.rl.r �. etaar. Y.b,1Y tY er.irta IN TESTIMONY WHEREOF, BoW parYa hen bmaaY tMtr Hty[� y yfi .n IN FMMUNri OF _ Mn / I . Grant Ktitson BTATE OF___ 6 _� Canty oi_ A1CInnd 29th yy r November —� U_se— bdma aa, Cmmty and !fate, M.[m By [vwzod--- ra .,ta W.,ftrw, dmo.ibsd fo and wbo Devoted t6s f �___y��,_�vu,ydtO �ekej��w.n.b b the Aw+L fns at a[d deed. a"doiaa iuY„mmR aad eakawYd3� 6FATE OF___ —, MARILYII J. GM'ANSON S Cg t] p( �-•Y MOTMT PY'J�ILYtMM[[T!• .�_ vMwere.� +an.0 YOV. aa.1[M Oo Ibis •••T of 13— bdme ant. wlWa sad for Did Omey, Fwmaaly WWSd b ms pm ..4y kmwo, Wbo, bdm Deb by ma duly w that tb y M empediv* ,b. o..d..t ad t tM OWD Min maw in the fo wio3 Wffk t, a[d tbat IW esd afdad b said WWn mst Y CM owpoma.W of aid mepmatim, ad that ad t[.rvyt wa si3md aad sm Wd In be143 of sad e..pomtka M a„ebafy of He Bond of _ mowkd3ed aid iMr t b be tbs!roe aet and dasd of aid aoryenlioa. I _ cn ^r—V� f W Y G 4 e e ~ i If! .o.,, DYx14 t.,.rW CYr. ►m+r I." Kenton Y Y v wt v Kenton Knutson and KurQ Rn y, 4il 4fl.___ .... ............................_.. ..it L M I The East Belt of the Boutbvwet'Qaarter (24 of eBk) Y s«ea._..3.7 ............. . ra.e.rr......1.1.6U. BMW ..... 3QM........ IN W YTm a/. ........ Ural ......... ... ... ... ... . itr:d.r.fu W.......1 SA; ........... _. ... -AV d ........10'.5... mod eaii.r...Qi7.t.Q.4er...31a t..._ 841D MUSE, W ....tlff"M M &MW 4w, au.as rwrY WA sail later r An..., e.ee: ae{t: t.•t r.at W r rY r tr e..W r.a r e.r.r - Twelve Thousand Dollars ($121000.00) payable in three Installments. $41000.00 on or before October 15, 1986 $4,000.00 on or before October 15, 1987 $4,000.00 on or before October 15, 1988 (said price determined by a cash rental of $50.00 per acre, 80 acres total) r - , C Olil.f101: }rl r W 6.r w W .•Wi0 Y Y hY OYNIY. Y Ir YrR} tlxY(W Y,W J eYr w, rN� rY4wY •M Y•rlrre Y•.Wq Y tlY •Y. 1 ORO. Trl r ti W ry M W •tY Y W Y.O qYY. taann.e. rrl r .at rt•rTee er J w r tr.tlre ew r Tr.. tl LiD.i }rl r tr M M. J w.Y r r•t W {Y M J.• tl. rr Y r•Ip. Yr r •y Ira _t "ft M ADD YIDUea: frI r .Y W .•r•N x Y r• w0 Y Y•••n. •r •9 •Y r YY Yr 1rN Y.N r.0 J m ewan0: art r .r. Lr.NNO •w. r..wr• r .,.• r r+.. w. w rr .• wt.• ....... .............__........._____.. tWtlW� sN r J•D r. Y Y Y. r rMl xtr.Yr w Y W Y .Yx •N• rY 1•r tr Y n N•• W rr Y Ir •qtr. aV�lae. Trt M {Y N rY, •1 W w• oNw. tYltq tr nNY Y 4r(n Y YynttwY r rY Yr rr y Yt .W N rn n •..aN•tn W tltt t. YM nrr W. r Wt r Yry : .. .................... ............................... _................._._.. •1(Ti} {} y{.e0 {: Trl rY Wr rT Ytx •x• rY Mr •t ty Ilr Y Yyxl W ttrt W Y Y•r r Y.tr W rW.er•tt tt r tY•! 4rr .tw.•A. x Y Tern Ix W rttw/YI wt•. tn.Yr r YJ W Yrtr a•N Tr Yrt /.•t•tq N rY Itttt. Y111OMYLlIT .Te{ TVl[iT}I }Or frl r •ID rMtr Wye YY Irr xl NNN rf Nn •1 rY Yr .I,MI .rWl Y .nll•t N nY Iwl. O W WIIMeY W r.Y .N PwYrr brrr ~jrrYa W Y� Mrw. Yr1�w1Y Y �iMwY YYYIY� r1 ma mm a mm ...Yw. mmm ftYa ow r;.Y. r Mri w.V .mmm e..Y..rs.dr a" Y rY w.rr..n W r �rr�� w..n ► rw wr ...e 1.n W r.YrY Im. 1'i�rr Ywr .h r .. .N.IW � M n�wY ,w4 . w.YwY r .I. W YY Y •wWw . Y Y Ny�MA�,�Y L Y Y V�1yt r .M.+ WY.O Y wV . n J W AwY o Or rftm , YiWV• p 1 w Y EVY IrYLt . .Y mm Y wM nr.M JI wwweM ft .mm r. WI Wmm �r NYWr ITM rorN •'W.w" urd "IrrY' r.14 w.w W .r1mt ......1. w ml.NOW . sIU 1yYF11OY1by. mmmm% . ML u Wtrvment� n ...cola. ew.r I.e1�N. W .DWI.. WI W . i. oM g ft r tl.(WU.I 1n T.w.ml WM,M. BJ1 r.w rw W.I.w Y. ar. Wr W MY W MI W I'..r ..Yr.ww n11Ya IN rRSAiNCK OF Kurt Knutson Tinton Knutson Faul Acclona, mayor _ ary U. Flotz, Ci City Clork STATE OF NTNNF.BnT6 ' �n =F .f Nr r.rnn �r O. We - 1s7 t_— .Tan1._Lr_y USA Ydw MWA Ngtary .NW sad 6. add' Conntl.nd Sae., For o of oBFOOni Kurt Rau "n And Renton Knutson __ _a m hmwx M be the jmnmA-- d..ib.d in .nd who mt Wd w fenffoin ln.trwt. Yd r'atowMdeW tbm.s_b.Y'. Jt.sad t1m ams Y ULLLr f. w .nd deed. M _ STATE OF— MINNESOTA ConntT of -- MC__LEOD r - 0-85 bMs m% .- ----- _.___ Notary witba and for rid Co , ruT BpomW —Paul ... AS -kl_dF!Q _fyor of Hutchinson .,d_Srlty D•�.j9s2� City Clark W me pemn.11T bows. w1w. boat suh H r dab owon_ _ did osf tbA 6uw b the .._..._May9� iP6.:1a""A th�__Cj Ly Clerk —motor Y th. foreroinr attm.mt, w sr mid Inatrumml wu olsoW . "rnle4ba b.b" of oW owMntin by W"WIV i W)bW.rf ^1�� co,..c f 1 and aid_... t+nnl ArlrlwnA d C.n T•y p_ Pl nix aehnowlWded mid ln.ba.rt a be w frm ..t oai doW W said .oeB+otim. 0 �J I r'' (612)587--J-i57 CITY OF HUyCHiNSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D V K DATE: April 22, 1986 TO: Mayor g City Council ----- --------- ---------- - - - --- FROM: Water Billing Department ------ ------------- --- -- - - - --- SUEJECT: — — Delinquent water accounts for the month of April— — — — Attached is the list of delinquent water accounts for the month of April. Recommend water service be discontinued on Monday April 28th, 1986 at Noon. C- E. Duesterhoeft 715 Harrington Hutchinson MN 55350 715 Harrington 2- 470 -0715 -031 133.86 Promises to pay May 1 i� Mark Sdwildt 540 Larson St. Hutchinson MN 55350 540 Larson St. 2 -620- 0540 -031 51.17 Steve Synstelein 626 Lynn Road Hutchinson MN 55350 626 Lynn Road 2 -670- 0626 -091 98.48 Promises to pay May 5 Dirk Lefler Valley Vista B -32 Hutchinson MN 55350 587 Franklin St. S. 1- 395 - 0587 -023 69.07 cc. Mar- ;3i'r - "'- 1000 Ruth Piehl 621 Juul Rd. Hutchinson MN 55350 621 Juul Rd. 2- 585 - 0621 -081 116,94 Promises to pay May l Jim Graham 230 Lynn Road Hutchinson MN 55350 230 Lynn Rd. 2- 670 -0230 -072 38.94 Promises to pay May 9 Richard Sturges 534 Madson Ave. Hutchinson MN 55350 534 Madson Ave. 2- 675 - 0534 -053 83.10 cc: Harold & Esther Hanson 595 Madson Ave. Hutchinson MN 55350 Total amour due 152.28 Barb Holtz 587 Franklin St. Hutchinson MN 55350 566 Hassan St. S. 1- 480 -0566 -033 68.63 cc: Jesse Graves Rick Weispfenning 642 Juul Road Hutchinson MN 55350 642 Juul Road 2- 585 -0642 -032 70.79 Daroi Wylie 400 Lynn R --ad Hutchinson MN 55350 400 Lynn Road 2- 670- 0400 -017 49.09 Promises to pay April 25 Gene Burch 804 Sunset St. Hutchinson MN 55350 804 Sunset Street 2- 925 - 0804 -061 104.63 Ray Norton 127 Hassan St. N Hutchinson MN 55350 127 Hassan St. N. : -475- 0127 -023 65.89 :_. Rav ".crton Alan feece 555TArth Ave. David Horton 565 Fourth Ave Si! 225 Dale t. ... Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson 11N 35S50 555 Fourth Ave. SW 565 Fourth Ave SW 225 Dale Street 2- 010 -0555 -001 •48.48 2- 070 - 0565 -081 80.82 2 -350- 0225 -011 116.94 Promises to pay April 28 Promises to pay May 1 Richard Mattson Bob`Wohkford Chris Johnson 505 Dale Street 400 School Rd. N 626 Harmony Lane Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 505 Dale Street 550 Harmony Lane 626 Harmony Lane 2- 350- 0505 -021 2- 465 -0550 -083 2- 465- 0626 -081 95.40 23.49 67.71 Promises to ,pay April 25 E. Duesterhoeft 715 Harrington Hutchinson MN 55350 715 Harrington 2- 470 -0715 -031 133.86 Promises to pay May 1 i� Mark Sdwildt 540 Larson St. Hutchinson MN 55350 540 Larson St. 2 -620- 0540 -031 51.17 Steve Synstelein 626 Lynn Road Hutchinson MN 55350 626 Lynn Road 2 -670- 0626 -091 98.48 Promises to pay May 5 Dirk Lefler Valley Vista B -32 Hutchinson MN 55350 587 Franklin St. S. 1- 395 - 0587 -023 69.07 cc. Mar- ;3i'r - "'- 1000 Ruth Piehl 621 Juul Rd. Hutchinson MN 55350 621 Juul Rd. 2- 585 - 0621 -081 116,94 Promises to pay May l Jim Graham 230 Lynn Road Hutchinson MN 55350 230 Lynn Rd. 2- 670 -0230 -072 38.94 Promises to pay May 9 Richard Sturges 534 Madson Ave. Hutchinson MN 55350 534 Madson Ave. 2- 675 - 0534 -053 83.10 cc: Harold & Esther Hanson 595 Madson Ave. Hutchinson MN 55350 Total amour due 152.28 Barb Holtz 587 Franklin St. Hutchinson MN 55350 566 Hassan St. S. 1- 480 -0566 -033 68.63 cc: Jesse Graves Rick Weispfenning 642 Juul Road Hutchinson MN 55350 642 Juul Road 2- 585 -0642 -032 70.79 Daroi Wylie 400 Lynn R --ad Hutchinson MN 55350 400 Lynn Road 2- 670- 0400 -017 49.09 Promises to pay April 25 Gene Burch 804 Sunset St. Hutchinson MN 55350 804 Sunset Street 2- 925 - 0804 -061 104.63 Ray Norton 127 Hassan St. N Hutchinson MN 55350 127 Hassan St. N. : -475- 0127 -023 65.89 :_. Rav ".crton aeLc :ii it i�; _ rrissiansen U0,Vailey View Apts - 615 E. 132tn a. 76 McLeod Ave. Hutchinson M14 55350 Burnsville MN 55307 Hutchinson MN 55350 173 Fifth Ave. NE 430 Kouwe St. 76 McLeod Ave. 3 -075- 0173 -051 3 -600- 0430 -034 3- 705 -0076 -013 104.93 139.19 87.76 cc: Robert McGee cc: Shirley Flemming 173 Fifth Ave. NE. 6150 Cty -Rd. 23 Hutchinson MN 55350 Mayer Ml 55360 • Mr. Cary Plotz City Administrator City of Hutchinson 37 Washington Ave. W. Hutchinson, Mn- 55350 Dear Mr. Plotz: "viicjcontinenv 2hafne'C'o. State 3 Theatre 35 Washington Ave. E., Hutchinson, Minnesota 55350 (612) 587 -2117 April 19 1986 yy 5 Re: Motor Vehicle Department 35 Washington Ave. E. This is to inform you that effective May 1, 1986 the amount of rent paid for the ve space occupied by the Motor Vehicle Department will increase to $350.00 per month. There will be no lease but again it is expected that any plumbing,(toilets, sinks and radiators) will be maintained by the city in good working condition. The city will also continue to maintain the rented area in a neat, clean and respect- able condition. The city will also keep the sidewalk in front of building free of ice and snow dur- ing the winter months. Midcontinent Theatre Company will continue to pay the heating cost. All other utilijy costs will be the responsibility of the City. Fbr the City of Hutchinson • Fbr Midcontinent Theatre Co. — ke JW137 (612) 587.5151 ITY O F HUTCHINSON WASHINGTON AVENUE WEST TCHlNSON, MINN. 55350 M E M O R A N D U M DATE: April 17, 1986 TO: MAYOR AND CITY COUNCIL ----- ------ ---- --------- - - -- -- FROM: GARY PLOTZ, CITY ADMINISTRATOR ---- --- ----- ------ ---- -- - - - - -- SUBJECT: City - School District Tennis Courts - ------ ---------------- - - - - - -- Historically, the City and School District have paid for the repair and maintenance of the tennis courts on a 50 -50 basis. During the September ]985 budget consideration, it was discussed that some maintenance would be needed on the tennir courts during • 1986. In view of the fact that there was no cost estimate at that time, it was decided there would be something coming out of the contingency account at the time we knew the cost. Please see the attached cost estimate from Glenn Matejka. • U F-1 u E �G'j1y From the desk of GLENN MATE) KA + "f Superintendent of Schools DATE: 4 -7 -86 To: Gary Plotz, City Administrator` SUBJECT: Tennis Cour Enclosed please find this year's proposal for work on the city /school district tennis court. As per our previous agreement I am assuming that the city will pay 50% of the cost. If this is incorrect, please contact me immediately. GM /da Encl. 4P,5678g M 1986 N �IL+r N SJ• �(� ca Hutchinson Independent Schoo(Distnct 423 Hutchinsun. MN. .... __ . .. _. Fow 10 3 A..MM. nom LNWFft dorm Mwr a toe . 0 C n n n Fe10 at I>) to fa a 771 OU -0•VUE Envelope - For ImIE.r WopaaYa, use rim opaoacal" Form !M -3 MCBROOM CONSTRUCTION, INC. Page No. Girl Scout Camp Road Propoai 1 SPtCER, MINNESOTA 56288 i� (612) 796.2101 TO EIVICHINSON PUBLIC. - M' a 1' ' SERVICE MAINTMU= DEPT t1 ; I MATLTKIL 30 GLEN STREEr NCIRTH HVICHINSONO 4 55,350 n n of pages 2448 10 PHONE DATE 4/2/86 JOB NAME /LOCATION 19% Service Maintenance JOB PHONE ♦RC HITECTS DATE OF PLANS We hereby propose to furnish, In accordance with specifications below or on attached pages, all material and labor necessary to complete the following: 1 _- (7)_ &e- surface (color) 4 south tennis courts at high school :5,970.00 (2) Beta & color outside banks* bell likeel at high seMe! (3) Color 4 ft, walk area around high school tennis court 198-00 — - - - - - -- 6165- - -- `% thewand fife Fred seeeW4W five a-• se/100 ��t for the sum of.._-_- __ -_ - -_ - -. -- _— ...._.... - -.__. dollars 15 .... -._ PAYMENTS TO BE MADE AS FOLLOWS: 30 Jaye after completion Note1 1985 craokfilling was 100% successful. N0721 9rank you for the opportunity to quote you on this jecte All material Is guaranteed to be as speclNed. All work is to be completed In a work- manlike manner according to standard practices. Any alteration or deviation from the Authorized above or attached specifications Involving extra costs will be executed only upon written Signature orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry ere, Note: This proposal may be tornado and other necessary Insurance. Our workers are fully covered by Workmen's withdrawn by us it not accepted within days. Compensation Insurance. 1 .i�1ttP�nttP of 11raposid — The above or attached prices, specifications and conditions are satisfactory and are hereby accepted. You are Signetur __ authorized to do the wor'k /es epecifie . Payment Will be made as outlined above. Date of Acceptance: H — //� Signature — — • i 11 HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE 4 -17 -86 TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Liquor License Applications I have recommended approval of the liquor license applications for the G DMO:nb ig following: Country Kitchen Georges Food and Fuel Dean's Discount Foods Crow River Country Club Little Crow Bowling Lanes Tom Thumb Godfather's Pizza i40 Hour Week Pizza Hut More 4 J's Pizza Garten Gold Coin Applications received after April 18 which have also been recommended for approval: Erickson's Freedom Station 1100 Hwy 15 South Erickson's Freedom Station 4th Ave. NE Gas and Grocery Southtown Mobil G DMO:nb ig o l �) 587 -5151 HUTCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST H TCHINSON, MINN. 55350 MEMORANDUM DATE: April 16, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Mark Gilhousen Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On March 31, 1986, Mr. Mark Gilhousen submitted an application for a conditional use permit to allow him to move a 19' by 18' garage onto his property located at 330 Fifth Ave. SW. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, April 15, at which • time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, April 3, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson 9 -F RESOLUTION NO. 8266 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE MOVING OF GARAGE ONTO PROPERTY LOCATED AT 330 FIFTH AVE. SW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Mark Gilhousen, Hutchinson, has made application to the City Council for a Conditional Use Permit as required by Section 8.03 of Zoning Ordinance No. 464 to allow the moving of a 19' by 18' garage onto his property located at 330 Fifth Ave. SW, with the following legal description: Lot 12 of Auditor's Plat of Rearrangement of Block 55, South Half, City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it . cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 22nd day of April, 1986. Attest: Gary D. Plotz City Clerk Paul L. Ackland Mayor 9_F TVYY i ' L--,)'VU TCHIN %'#I IU 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: April 16, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested Leonard Riemann Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On March 31, 1986, Mr. Gerald Block, prospective owner, and Leonard Riemann, owner of record, submitted an application for a conditional use permit to allow the operation of a convenience store /gas station on • property located at 640 Hwy 7 East. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, April 15, at which time there was no one present who objected to the request. NOTE: This same request was approved in April, 1985. A second application was filed as the project was not begun within 6 months of the approval. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, April 3, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson RESOLUTION NO. 8267 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO • ALLOW THE INSTALLATION AND OPERATION OF CONVENIENCE STORE GAS STATION ON PROPERTY LOCATED AT 640 HWY 7 E BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Gerald Block and Mr. Leonard Riemann, have made application to the City Council for a Conditional Use Permit as required by Section 8.08 of Zoning Ordinance No. 464 to allow the operation of a convenience store gas station located at 640 Hwy 7 East, with the following legal description: Beginning at a point 209 feet South and 542 feet West of the Northwest Corner of the South half of the south East Quarter of Section 32, Township 117, Range 29, thence south 250 feet; thence East 125 feet; thence North 250 feet; thence West 125 feet to the point of beginning; being a part of Lot 10 of Lot 14 Auditor's Plat of the West Half, Section 32, Township 117, Range 29, City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated . traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 22nd day of April, 1986. Attest: Gary D. Plotz City Clerk Paul L. Ackland Mayor 9 -G 16 i 2) 587 -5151 C17 Y OF HUTCnrA/lf.60W 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: April 16, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Farid Currimbhoy Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On March 31, 1986, Farid and Naheed Currimbhoy submitted an application for a conditional use permit to allow the operation of a Montessori Preschool and Day Care Center in the lower half of a duplex proposed to be . built on property located at 504 E Highland Park Drive. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, April 15, at which time there was no one present who objected to the request. NOTE: This same request was approved in April, 1985. A second application was filed as the project was not begun within 6 months of the approval. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, April 3, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson 9 -K RESOLUTION NO. 8268 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OPERATION OF A MONTESSORI PRESCHOOL /DAY CARE CENTER IN A DUPLEX PROPOSED FOR 504 E HIGHLAND PARK DRIVE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCH.INSON, MINNESOTA: FINDINGS 1. Farid Currimbhoy and Naheed Currimbhoy, Hutchinson, have made applica- tion to the City Council for a Conditional Use Permit as required by Section 8.03 of Zoning Ordinance No. 464 to allow the operation of a Montessori Preschool and Day Care Center in the lower level of a duplex proposed to be built at 504 E. Highland Park Drive, with the following legal description: Lot Fourteen (14), except the South 22 feet thereof of AHRENS HIGHLAND PARK SUBDIVISION, City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 22nd day of April, 1986. Attest: Gary 0. Plotz City Clerk Paul L. Ackland Mayor n ,; • TO FROM: SUBJECT: (612) 587 -5151 zmcW' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: April 16, 1986 Hutchinson City Council Hutchinson Planning Commission E uer it ion" Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a preliminary plat. HISTORY On March 27, 1986, Mr. Richard Schmidtbauer submitted an application for a • preliminary plat to be known as "Schmidtbauer's Third Addition ". (Originally submitted as Anderson Addition, but changed due to another plat with the same name in the County.) A public hearing was held at the regular meeting of the Planning Commission on Tuesday, April 15, 1986, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, April 3, 1986. 3. Director of Engineering submitted statement certifying that the proposal meets all the requirements of a preliminary plat. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned preliminary plat be approved. Respectfully submitted, . Roland Ebent, Chairman Hutchinson Planning Commisson _1 F F, (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: April 15th, 1986 TO: P1 ng Commission UPKy Council FROM: Director of Engineering RE: Preliminary Plat Schmidtbauer's Third Addition I hereby certify, that the Preliminary Plat submitted by Richard Schmidtbauer meets all the requirements of the Subdivision Ordinance as per "PRELIMINARY PLAT DATA ". The plat, as submitted, was "Anderson Addition ", however, as Anderson Addition has already been platted in the county, the county has required a name change and "Schmidthauer's Third Addition' has been selected. Marlow V. Priebe Director of Engineering MVP /pv 0 u 9 -r. 0 RESOLUTION NO. 8269 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT OF SCHMIDTBAUER'S THIRD ADDITION WHEREAS, Richard Schmidtbauer, owner and subdivider of the property proposed to be platted as Schmidtbauer's Third Addition has submitted an application for approval of the preliminary plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, to -wit; That part of Tract Q of REGISTERED LAND SURVEY NO. 1, McLeod County, Minnesota, which lies east of SCHMIDTBAUERS FIRST ADDITION, according to the recorded plat thereof, and north of a line described as begin- ning at the southeast corner of said SCHMIDTBAUERS FIRST ADDITION; thence North 88 degrees 03 minutes 30 seconds East (assuming the north line of said Tract Q has a bearing of North 81 degrees 57 minutes 30 seconds East) to a point on the east line of said Tract Q and there terminating. That part of Tract R of REGISTERED LAND SURVEY NO. 1, McLeod County, Minnesota, which lies north of a line described as beginning at the southeast corner of SCHMIDTBAUERS FIRST ADDITION, according to the recorded plat thereof; thence North 88 degrees 03 minutes 30 seconds East (assuming the north line of said Tract R has a bearing of North 81 degrees 57 minutes 30 seconds East) to a point on the east line of said Tract R and there terminating. That part of Tract S of REGISTERED LAND SURVEY NO. 1, McLeod County, Minnesota, which lies north of a line described as beginning at the southeast corner of SCHMIDTBAUERS FIRST ADDITION; thence North 88 de- grees 03 minutes 30 seconds East, assuming the north line of said Tract S has a bearing of North 81 degrees 57 minutes 30 seconds East, a distance of 270.95 feet; thence southeasterly to a point on the west line of Tract T of said REGISTERED LAND SURVEY NO. 1, distant 30.00 feet southerly of the northwest corner of said Tract T; thence north- erly, along said west line of said Tract T, to said northwest corner; thence easterly, along the south line of said Tract S, to the south- east corner of said Tract S and said described line there terminating. That part of Tract C of REGISTERED LAND SURVEY NO. 3, McLeod County, Minnesota, which lies north of a line described as beginning at the southeast corner of SCHMIDTBAUERS FIRST ADDITION, according to the recorded plat thereof; thence North 88 degrees 03 minutes 30 seconds • East, assuming the north line of Tract S of REGISTERED LAND SURVEY NO. 1 has a bearing of North 81 degrees 57 minutes 30 seconds East, a distance of 270.95 feet; thence southeasterly to a point on the east line of said Tract C, distant 30.00 feet southerly of the north- east corner of said Tract C and said described line there terminating. Resolution 8269 Page 2 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Schmidtbauer's Third Addition is hereby approved . and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the parks and playground contribution being met and appropriate subdivision agreement being drawn up. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 22nd day of April, 1986. ATTEST: Gary D. Plotz City Clerk Paul L. Ackland Mayor ! � (d ice) 587 5151 N CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHlNSON, MINN. 55350 MEMORANDUM DATE: April 16, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Tempory Sign Requested by Jerry Brown It is the recommendation of the Planning Commission that the aforementioned temporary sign request be approved. 0 U q-/-v/ z (612) 587•a- 151 y�rcy' CITY OF HUTCr'sINSON • 37 WASHINGTON AVENUE 'WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: April 16, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Sketch Plan as submitted by Alton Albrecht (Within two mile radius) The Planning Commission has no objection to the proposed Sketch Plan. The Planning Commission recommends that a 50' easement on south side and a 30' easement on the north side be provided to allow for future roadway, and that a subdivision agreement with the City be submitted. 0 • 0 0 u N City of ?:utchirscr. 37 14,phirvtcr. :wer.ue ;,.eet Hutc irscr, )P_;]r ;;ir: '.•1e would lice to ccr.tirue to rert toe : irrrrt lard but wcul3 like to rer -w the ccr.trnet °cr '"50.11 an = cre. '•iP -.lrc would like to ^e able tc leek :.t cr.e ve -:r rer.tc:.l. At the er.d or the ye ?r we wcull decide wheather or rot to rent Th -rk ycu very such °cr your time and ccr_sider� tier. :ircerely, "B" Farms B. Birk acute #2 Hieh,•Fay 15 Scuth Hutc!iir.scr., "irr. 5535 T' /YY7 . (612) 587 -5151 JWJHUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M 0 R A M D U M DATE: April 17, 1986 TO: MAYOR AND CITY COUNCIL FROM: _KEN MERRILL. FINANCE DIRFQMP_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: RECREATION 6 POOL ESUIPMF,_NT _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Bruce Ericson has indicated equipment needs to operate the pool and bleachers for the gymnasium. Bruce has received quotes on the pool vacuum and bleachers. ($2,050 and $3,880 respectively). Total estimated cost of the items listed including bleachers and pool vacuum is $7,057. • Money would be available from the construction fund for this purpose if the council would give approval. • (612) 587 -5151 CITY OF HUTCHINSON \ ��07�HUTCHINSON, MINN. 553550 WEST TO: Ken Merrill FROM: Bruce Ericson, Parks & Recreation Director DATE: SUBJECT February 10, 1986 Equipment for Recreation Center The following list of equipment includes items for the operation of the Recreation Center for 1986. WatUL Bleachers 8 @ $485 ea. 3,880.00 Pool Vacuum (Aqua King) 2,300.00 Wall Brushes 2 @ $12.50 /ea. 25.00 Leaf Skimmer 27.00 Safety Poles 2 @ $25 /ea. 50.00 Ring Buoys (30 ") 3 @ $45 /ea. 135.00 60' Throw Ropes 3 @ $6 /ea. 18.00 Rescue Can 57.00 Shephards Crook 2 $47 /ea. 94.00 Water Rescue Spine Board 100.00 Resusitator 140.00 First Aid Kit 100.00 Brook.Airway 7.00 Voice Guns 2 @ $85 170.00 Kickboards 25 @ $6 /ea. 150.00 Diving Brick 24.00 Diving Mask 12.00 Fins — 18.00 0 ., (612) 587.5151 ;varcH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST H1TCHINSON, MINN. 55350 M E M O DATE: April 16th, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Water Service Leads I have been analyzing the pipe removed from our most recent water service leads. It appears that we are having an internal deterioration of the copper pipe. I would recommend that we have a study done on our system to find out the cause of the problem, if in fact it is a problem. It may be practical to • have RCM submit a cost estimate for this additional work involved with our Water System. I will have pipe sample to view at the meeting, MVP /pv • Marlow V. Priebe Director of Engineering 3 (611) 587.5151 JWH ITY OF H UTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O DATE: April 16, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Project 86 -06 & 86 -07 The plans and specifications have been completed for the above- referenced projects. I recommend setting the bid date for May 20th, 1986, as per the attached resolutions. • MVP /pv attachments i ,;?lMe4 2J- 5&74 -k Marlow V. Priebe Director of Engineering s- RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT N0. 86 -06 Resolution No. 8271 WHEREAS, pursuant to a resolution passed by the council on April 8th, 1986, the City Engineer has prepared plans and specifications for the improvement of Northwoods Avenue frm Spruce Street to East Termini by the construction of Grading, Surfacing and Appurtenances and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2 :30 P.M. on May 20th, 1986, in the . Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Clerk • Adopted by the council this 22nd day of April, 1986. Mayor RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT NO. 86 -07 Resolution No. 8272 WHEREAS, pursuant to a resolution passed by the council on April 8th, 1986, the City Engineer has prepared plans and specifications for the improvement of Ninth Avenue from T.H. 15 to Elm Street by the construction of Storm Sewer and Appurtenances and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:30 P.M. on May 20th, 1986, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 22nd day of April, 1986. Mayor Clerk r� L_J s • REGULAR COUNCIL DIEETI \G April 22, 1986 • WATER $ SEWER FUND *U.S. Postmaster postage for water bills $125.09 *League of Din. Cities Housing room deposit 58.00 *D.O.E.R. social security 438.26 Chemical Engineering subscription 27.50 League of hin. Cities Ins. workers comp.ins. 1434.00 Big Bear supplies 1.98 Blue Cross Blue Shield May Med.ins. 1353.56 Central Garage March repair charges 607.60 Cash Drawer #4 coffee & postage 9.42 Canada Life May dental ins. 179.83 Firemans Fund May LTD ins. 48.81 Logis computer charges 542.84 Mn. Mutual Life Ins. May life ins. 48.67 Mn. Valley Testing Lab testing 76.00 Plaza Hardware su -plies 7.49 Rockite Silo Inc. supplies 81.00 Water Products meter & parts 441.00 Floor Care Supply cleaning supplies 97.05 PERA contribution 260.50 $5,837.60 CENTRAL GARAGE FUND *D.O.E.R, social security $73.72 French Lake Auto Parts parts 15.00 Big Bear supplies 13.99 Blue Cross Blue Shield May med. ins. 213.43 Canada Life Ins. May dental ins. 28.31 Firemans Fund May LTD ins. 6.79 Hutch Iron $ Metal iron 4.00 Jerabek Machine Shop bolts F, nuts .64 MTI parts 403.96 Mn. Mutual Life Ins. May life ins. 6.51 PERA contribution 43.82 Town & Country Tire Co. repaits 122.08 United Bldg. Centers supplies 31.21 63.46 • GENERAL FUND •*Chamber of Commerce *League of Mn. Cities Housing *Dept. of Natural REsources *Dept. of Natural Resources *Dept. of Natural Resources *Dept. of Natural REsources *Nancy Buss *Government Training Service Linda Clark Nanette Kasper John McRaith Joleen Runke James Weckman Nancy BUSS Paul Ackland Bruce Ericson Duane Dascher James Brood Michael Schmidt Mary Haugen Jayne M. Fratzke ASHRAE Beep Buffoon Clown Club Bureau of Bus. Practice Canterbury Downs Connies Custom Paint Dept. Registrar Assn. The Garage Door Place Gopher Stage Lighting League Mn. Cities Ins. Marks Tv Service Mn. City Mangement Assn. Mn. Dept. Transportation Assn MUSCO Lighting Oak Grove Dairy Up and Away Balloons Wacker Implement Stewart Sandwiches Factory Direct Furniture *Dept. of Natural Resources *Dept. of Natural Resources *D.O.E.R. Marguerite Bentz Henneman Furniture Allen Office Supply Big Bear Browns Floral Blue Cross Blue Shield Ben Franklin • Carr Flowers Central Garage Cash Drawer #4 Coast to Coast Commission of Revenue office rental etc. $243.89 room deposit 690.00 boat registration fees 158.00 recreation vehicle registration 18.00 snowmobile reg. fees 4.00 boat registration fees 150.00 advance for CJRS class 200.00 registration fees 60.00 refund 3.00 subpoena fee 10.28 Mn. Sports Fed. mtg. 71.93 payroll meeting 4.08 gas pumped at airport 19.50 NCIC seminar 11.82 MPAC meeting 29.73 sports fed. meeting 47.07 safety glasses 80.00 fire computer seminar 28.70 disaster school 20.00 Mn. Aquatic conf. 76.54 class cancelled refund 12.00 registration fees 15.00 2 clowns 20.00 subscription 30.36 46 tickets 299.00 repairs 75.00 200 maps 60.00 ` spring 63.76 rental equipment 496.00 workers comp ins. 37,331.00 repairs 15.00 membership dues 35.00 registration fees 35.00 baseball lighting 2700.00 supplies 21.74 balloons 213.00 parts 168.30 supplies 55.75 furniture- 399.00 boat registration fees 118.00 boat registration fees 24.00 social security 3,508.75 NCIC class 49.35 furniture 129.50 supplies 21.10 supplies and tools 26.61 Bernhagen funeral 10.00 May med. ins. 14,170.38 6 frames 17.94 dish garden -sr. center 12.45 March repair jobs 5556.89 supplies 85.95 supplies 10.87 arena sales tax 382.38 $87,295.10 �J Co. Treasurer dl fees 95.00 Comm. Auditors repairs 245.06 Copy Equipment Inc. supplies 98.41 Life May dental ins. 1918.31 •Canada Dept. of Public Safety CDJN charges 150.00 More 4 Stores supplies 3.97 Floor Care Supply repairs,supplies 1384.85 Firemans Fund May LTD ins. 602.62 Fitzloff Hardware supplies 6.15 GTC supplies 7.96 Great Plains supplies 90.81 Guardian Pest Control pest control spray 36.25 HUTch Fire &Safety repairs & service 87.36 Hutch Medical Center 3 comprehensive physicals 405.00 Hutch Drug pictures & film 10.97 Hutch Com. Hospital blood test & laundry 19.95 Home Bakery supplies 40.62 Hutch Fire & Safety yearly inspection 10.00 ICMA Retirement Corp May employer contribution 145.04 ICMA employee incentives 9.00 Ind. School Dist. 423 bldg. supervisor 654.75 Insurance Planners bldg. insurance 1361.00 Jerabek Machine Shope supplies 8.26 Johnson Super Value supplies 15.54 Kokesk supplies 1110.46 Logis computer charges 1721.71 Mankato Bus Products toner 51.40 Mid Central Fire equipment 320.00 Mn. U.C. Fund unemployment compensation 1529.38 Midland Products Co. supplies 47.65 Mn. Mutual Life Ins. May life ins. 497.86 Kenneth Merrill Logis meeting, 49.61 Motorola maintenance 876.35 McGarvey Coffee coffee 71.20 Olsons Locksmith repairs 29.00 Popps Electrical supplies 16.48 Peterson Bus Services bus rental 220.00 PERA .contribution 3785.11 Plaza Hardware supplies 19.47 Gary Plotz meetings & workshops 101.85 Pitney Bowes Credit Corp. mail mach /scale payment 102.00 Rite Way Auto Wash bus washings 6.00 Hazel Sitz payroll meeting 4.08 James Schaefer last half April compensation 1001.00 United Bldg. Centers supplies 124.49 University of Mn registration fees 50.00 West Pub. Co. 86 Mn. Session laws 57.50 $87,295.10 �J LIBRARY CONSTRUCTION FU::L Ingram books(Westlund Fund) $ 7.01 Baker $ Taylor books (westlund Fund) 25.86 • Greenbriar Floral planters F, plants 226.50 259.37 LIQUOR STORE FUND Ed Phillips & Sons mix $ 48.02 Griggs Cooper €, Co. mix 89.88 Ed Phillips F, Sons mix 34.29 Friendly Beverages Inc. beer 1382.30 Bernicks Pepsi Cola Bottling mix 75.00 Triple G beer $ mix 10,114.35 Locher Bros. mix $ beer 6774.00 Lenneman Beverage Inc. mix $ beer 17,855.75 Northland Beverages mix 252.90 Andy Lundholm mix 31.70 Henrys Candy Co. supplies 1063.99 Coca Cola Bottling supplies 295.65 Hutch Telephone Co. phone 68.34 Hutchinson Utilities electricity $ gas 1271.83 American Linen Supply towel service 17.60 Hutch Plbg. & Htg. blower motor replaced 210.00 Nationwide Papers bags I40.43 Hutch Sewering Supply vaccuum cleaner 290.00 KDUZ radio advertising 227.56 Hutch Leader mar. adv. 77.00 Family Rexall Drug file folders 5.95 Allen Office Products register tapes 104.02 Retail Data Systems UPS charges 1.24 Olsons Locksmith bank bags 3.75 Hutch Fire $ Safety inspection 10.00 Junker Sanitation feb. service 97.50 City of Hutchinson insurance €, payroll 7721.90 Sprengler Trucking feb. freight chgs. 538.90 City of Hutchinson payroll 4231.03 Junker Sanitation march services 97.00 Coast to Coast supplies 32.10 PERA eomployer contribution 164.19 DOER Social security contribution 276.22 Ed Phillips & Sons wine $ liquor 2478.33 Eagle Dist. Co. wine $ liquor 2469.81 Griggs Cooper $ Co. wine & liquor 2344.74 Twin City Wine Co. wine $ liquor 1127.02 Quality Wine $ Spirits wine $ liquor 1025.65 Ed Phillips & Sons wine $ liquor 1769.17 Commissioner of Revenue Mar. sales tax 8889.54 Dept. of Revenue Jan. sales tax short 382.99 Twin City Wine Co. wine & liquor 4233.85 Griggs Cooper $ Co. wine 8 liquor 2589.33 Ed Phillips & Sons wine & liquor 2446.84 Quality Wine $ Spirits wine $ liquor 1288.07 blower belt 6.98 •GTC Electro Watchman quarterly service 40.00 84,726.71 �yd T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION MEMORANDUM DATE: April 16, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Planning Commission Meeting Date The date and time of the June meeting has been changed from 7:30 June 17 to 8:00 p.m., Monday, June 16. 9 i_ 6 0 HUTCHINSON POLICE DEPARTMENT MEMORANDUM TO FR DATE April 21, 1986 rnR YmIR INFORMATION SUBJECT Special Election — __� As of today I have taken the following action to garner support of the election on the 13th of May: 1. Contacted the editor of the Leader and made arrangements for a story or stories to be written which explains in depth what we are doing. 2. Spoke with KDUZ. They will be doing a series of prime time interviews with Chad Piehl, Mayor Acklund, Gary Plot:z and myself. We should get at least 12 five minute spots the week before the election. 3. Asked Bob Stearns help in a telephone campaign using his former volunteers. We will meet this week. 4. Requested Gary Plotz send out an informational notice with City billings this month. Some additional efforts will be: 1. I have a call in for Sue Potter. I will attempt a TV program to try to convince people to vote yes. 2. Organize a telephone campaign by using police and building committee members. If you have any ideas or suggestions please contact me soon three weeks. • DMO:neb We only have (612) 587.5151 f/UTCN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: April 16th, 1986 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: Wigen Parking Lot I will present plans of the Wigen Lot to review for your design change approval before we start construction. MVP /pv • Marlow V. Priebe Director of Engineering s- 0 Is MINUTES HUTCHINSON CHARTER COMMISSION FAR YOUR /NFD Wednesday, April 2, 1986 T /O`1� ^' 1. CALL TO ORDER Chairman Chuck Carlson called the meeting to order at 7:37 p.m. The following members were present: Walt Clay, Tom Dolder, Phil Graves, Jeff Haag, Harold Juul, Dale McLain, Jean Peterson, Dick Popp, Delores Saar, June Wick and Chairman Carlson. Members absent: Kay Peterson. 2. MINUTES Mr. Clay made a motion to accept the minutes dated Thursday, March 13, 1986, as written. Seconded by Ms. Peterson, the motion carried unanimously. 3. DISCUSSION - CITY CHARTER. SECTION 2 SECTION 2.01 FORM OF GOVERNMENT There was discussion of the weak -mayor f consensus of the commission that the for m (weak -mayor implied) with the intent tha t appointed to serve on the various boards keep the council directly involved with Proposed wording: orm of government. It was the be changed to Mayor - Council council members still be and commissions in order to them. The form of government established by this charter is the Gew4ss4en Ma or Council plan. The council, consisting of the mayor and four aldermen elected at large, shall exercise the legislative power of the city and determine all matters of policy. SECTION 2.02. DEPARTMENTS. There was discussion of eliminating Section 2.02. Jean Peterson proposed the following wording of Section 2.02: The Council may establish boards or commissions to advise the Council with respect to any municipal function or activity, to investigate any subject of interest to the City or to perform quasi - judicial functions. The Mayor and Council shall determine which shall have Council represent- ation. SECTION 2.03. DUTIES AND POWERS. It was suggested that "boards and commissions" and "by ordinance" be added to Section 2.03. Proposed wording: The Council shall determine and assign the duties of the several departments and appointed boards and commissions _ subject bject to provisions herein aka Tl prescribe the powers 4- and duties of appointive officers and employees, P1 ordinance. SECTION 2.04. ELECTIVE OFFICERS. There was discussion of adding "and people appointed to various boards and commissions" to Section 2.04. June Wick stated that she feels members of boards and commission should be City residents. After discussion, it was the consensus of the commission that adding the wording would not be necessary. During discussion it was pointed out that some of the boards serve an area greater than the corporate limits of the City of Hutchinson. It was suggested that Ms. Wick try to incorporate into the wording that the majority of members on boards and commissions be voters in Hutchinson. Proposed wording: The elective officers of the city shall be qualified voters of the City and shal l consist of a mayor who shat l serve for two years and four aldermen elected at large who shall serve for four years. ; end a m4n4e4pe4 judge who she44 serve for six years: The term of office of each elective officer shall begin the first business day of January following his election and shall continue until his successor is elected and qualified. The two candidates for alderman receiving the highest nubmer of votes at the first regular municipal election held after the adoption of this charter shall serve for four years and the two candidates receiving the next highest number of votes shall serve for two years. Thereafter there shall be two aldermen elected in each odd - numbered year. (NOTE: There has been discussion of changing "odd- numbered year ", but nothing specific has been proposed at this time.) SECTION 2.05. APPOINTIVE OFFICERS. There was discussion of which officers should be listed in this section, ranging from listing all of the city department heads to listing only the position of City Administrator. It was the consensus of the commission to list only the City Administrator, and that the Council should then establish by ordinance the duties and powers of the City Administrator, including the authority to hire and fire. There was also discussion of whether or not to leave "and other such officers as the council shall from time to time deem necessary for the proper function of the municipality." It was suggested that the City Attorney review this suggestion to see if it would be appropriate. Proposed wording: The appointive officers of the city, not including members of boards or commissions established herein or by ordinance, shall be appointed by majority vote of the council, and shall consist of a City Administrator. e4ty eierk- treasurer; who sh&44 be known as t� eierk-, eh4ef of pa44ee; eh4ef of the fore department; e4ty 0 .- . assessor; eity attermey; and sneh ether effieers as the eeame44 sha44 from time to time deem meeessary for the proper fenetiem of the mem4e4pa44ty: SECTION 2.06. MAYOR AND VICE PRESIDENT. It was the consensus of the commission to leave this section as it, including the last sentence. Proposed wording: The mayor shall be the chief executive officer of the city and the presiding officer of the council. At its first regular meeting after each city election, the council shall choose a vice president who shall serve as president in the mayor's absence and as acting mayor in case of the mayor's disability or absence from the city, or in case of a vacancy in the office of mayor. The mayor shal l have a vote as a member of the council. He shall exercise all powers and perform all duties conferred and imposed upon him by this charter, the ordinances of the city and laws of the state. He shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil process, and by the governor for the purposes • of martial law. He shall study the operations of the city government and shall report to the council any neglect, dereliction of duty, or waste on the part of any officer of deparment of the city. In time of public danger or emergency he may, with the consent of the council, take command of the police, maintain order and enforce the law. SECTION 2.07. INCOMPATIBLE OFFICERS. Proposed wording: No members of the council shall hold any other paid municipal office or employment under the city; and until after one year after the expiration of his term as mayor or councilman no former member shall be appointed to any paid appointive office or employement under the city which office or employment was created or the ema4uments compen- sation of which were increased during his term as a councilman. SECTION 2.08. SALARIES The salaries of the mayor and the aldermen shall be established by ordinance after a public hearing. The council shall fix salaries or wages of appointive officers . and employees except thise employed by boards or commissions. 6empensat4en of the mumie #pa{ judge sha44 be as preseribed by statute -. 3 SECTION 2.09 VACANCIES IN THE COUNCIL No discussion. SECTION 2.10. REMOVAL. Proposed wording: Elective officers may be removed from office in the manner and for the causes provided by statute and herein. Appointive officers and city employees other than those employed by the city boards or commissions may be removed without cause upon the affirmative vote of a majority of the council, subject only to any civil service rules or procedures that may be provided. Employees of boards or commissions are subject to the rules and regulations set up by the board or commission concerned. Before any elective officer shall be removed the charges against him shall be reduced to writing and filed with the e4erk City Admin- istrator and a copy furnished the accused iTTe —c—an--Fe out nd within the city. Such accused elective officer shall be given a reasonable opportunity to be heard in person, and by counsel, to answer such charges and to present his defense thereto. Continued failure or refusal of any elective or appointive officer, employee or board or commission member to make or file reports required by this charter of the statutes shall be adequate cause for removal of such person. SECTION 2.11. INVESTIGATION OF CITY AFFAIRS. There was discussion of city audits. Walt Clay reported that having the State do the audit would be difficult as they cannot give a firm price, which makes it difficult for budgeting. They cannot provide the audit as early as a private firm, making it difficult to begin preparation of the next budget. The private company now doing the audit knows the operation of the City making it easier for them to accomplish the audit in an efficient manner. Both the City Administrator and Finance Director are confident of the abilities of the private auditing firm Mr. Clay further stated that it is now a state requirement to do a procedural audit. The City Attorney does the legal compliance audit. Mr. Clay recommended that the auditing procedure remain as is. It was the consensus of the commission that Section 2.11 remain as is. There was discussion of the role of the Civil Service Commission in regard to the Charter and the position of police chief. It was suggested that City Attorney Schaefer provide a written opinion on this matter. It was also suggested that the Police Chief and Civil Service Commission be invited to the April 23 meeting to make any comments they may have that would be helpful to the Charter Commission when reviewing items that pertain to the police department. 4 • • It was also suggested that Alderman Marlin Torgerson and Alderman Mike Carls be invited to the April 23 meeting. (They had been unable to attend a previous meeting to make their comment about the City Charter.) 4. ADJOURNMENT There being no further business, Mr. Clay made a motion to adjourn the meeting. Seconded by Jean Peterson, the motion carried unanimously and the meeting was adjourned at 9:45 p.m 5 s, MINUTES HUTCHINSON PLANNING COMMISSION FOR'YOU�'�4, • Tuesday, April 15, 1986MQ 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:30_p.m., with the following members present: Spencer Beytien, Thomas Lyke, Larry Romo, Marlin Torgerson, and Chairman Ebent. Members absent: Shu -Mei Hwang and Elsa Young. Also present: City Administrator Gary Plotz, Director of Engineering Marlow Priebe and City Attorney James Schaefer (8:00 p.m.) 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated March 20, 1986. Seconded by Mr. Torgerson, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY MARK GILHOUSEN Chairman Ebent opened the public hearing at 7:31 p.m. with the reading of publication #3534 as published in the Hutchinson Leader • on Thursday, April 3, 1986. The request is for a conTiTionaTuse permit to allow the moving of a 19' by 18' garage onto property located at 330 Fifth Ave. SW. Mr. Gilhousen was present to explain that he intended to move his existing garage and turn it 90 degrees so it would open into the backyard for storage. He would then move the other garage to the location of the existing garage and use it as a garage. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Romo, the motion carried unanimously and the hearing was closed at 7:33 p.m. Dr. Lyke made a motion to recommend approval to City Council. Seconded by Mr. Torgerson, the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY GERALD BLOCK AND LEONARD RIEMANN Chairman Ebent opened the public hearing at 7:33 p.m. with the reading of publication #3535 as published in the Hutchinson Leader on Thursday, April 3, 1986. The request is for a conditional use permit to allow the operation of a gas station /convenience store in a C -4 zone. Mr. Leonard Riemann was present to explain that Mr. Block was not . interested in pursuing the request, and that he wanted to be regarded as the applicant. City Administrator Plotz stated that Mr. Riemann had signed the application as the owner of record and it was the opinion of the City Attorney that Mr. Riemann could continue as the the applicant. 1 It was also noted that this same request had been approved • previously, but had to be resubmitted as the 6 month time limit had expired before the project was started. The previous proposal had also required a variance, but that was no longer necessary as Mr. Riemann intends to put the gas pumps on the side and meet all setback requirements. Mr. Torgerson made a motion to close the hearing. Seconded by Dr. Lyke, the motion carried uanimously and the hearing was closed at 7:37 p.m. Mr. Romo made a motion to recommend to City Council approval of the conditional use permit. Seconded by Mr. Torgerson, the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY FARID AND NAKED CURRIMBHOY (MONTESSORI SCHOOL) Chairman Ebent opened the hearing at 7:37 p.m. with the reading of publication #3538 as published in the Hutchinson Leader on Thursday, April 3, 1986. The request is for a conditional use permit to allow the operation of a Montessori Preschool and Day Care Center in the lower level of a proposed duplex to be located at 504 E. Highland Park Drive. Mr. Currimbhoy was present to explain that this was the same request that had been approved a year ago and that it had to be resubmitted because the 6 month time limit had expired before the . project was started. Mr. Tan Wahl, 514 E. Highland Park Drive, asked if this was not a business being allowed in a residential zone. It was explained that a school is allowed in an R -2 zone with a conditional use permit. Mr. Torgerson made a motion to close the hearing. Seconded by Dr. Lyke, the motion carried unanimously and the hearing was closed at 7 :40 p.m. Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit. Seconded by Or. Lyke, the motion carried. Mr. Romo abstained due to his firm's involvement in the project. (d) CONSIDERATION OF PRELIMINARY PLAT OF 'SCHMIDTBAUER THIRD ADDITION' AS SUBMITTED BY RICHARD SCHMIDTBAUER Chairman Ebent opened the public hearing with the reading of publication #3536 as published in the Hutchinson Leader on Thursday, April 3, 1986. The request is for the approval of a preliminary plat to be known as 'SCHMIDTBAUER'S THIRD ADDITON'. (This plat was submitted as Anderson Addition, but the name had to be changed as there is another Anderson Addition in McLeod County.) Director of Engineering Preibe submitted a certificate stating that the plat meets all the criteria of a preliminary plat. He . explained improvements that were already in and those that would have to be put in. It was noted that Mr. Schmidtbauer made a land 2 contribution when Schmidtbauer's First and Second Additions were platted that would meet parks and playground contribution. City Administrator Plotz asked that the subdivision agreement be submitted with the final plat. Dr. Lyke asked about gas and electric service. Mr. Schmidtbauer responded that there is already gas serving the property. McLeod County Coop is providing the electrical service, but that the City is willing to serve the property if the McLeod County Coop no longer wants to. Mr. Romo made a motion to close the hearing. Seconded by by Mr. Torgerson, the motion carried unanimously and the hearing was closed at 7:47 p.m. Mr. Torgerson made a motion to recommend to City Council approval of the preliminary plat as submitted. Seconded by Mr. Romo, the motion carried unanimously. (e) CONSIDERATION OF REZONING AS REQUESTED BY CITY STAFF (WASTEWATER TREATMENT PLANT SITE, PLUS) Chairman Ebent opened the public hearing at 8:48 p.m. with the reading of publication 13537 as published in the Hutchinson Leader on Thursday, April 3, 1986. The request is to rezone properly — located along Hwy 22 South from C -2 and R -2 to I -1 (Limited Industrial). (This includes City Garage and Armory sites.) • Mr. Wayne Oliva, adjoining property owner and respresentative of the Hassan Valley Town Board, stated his concern about the whole area becoming industrial. He stated that, as there are some residences in the area at the southern most end of the rezoning, including his own, that he would prefer to see that area remain residential. Discussion followed. Director Priebe stated that the comprehensive plan shows this area as becoming industrial. He also stated that there are already industrial or commerical type businesses in the area. City Administrator Plotz commented that the Hutchinson Community Development Corporation is looking at developing the area and marketing it as industrial sites. Mr. Olivia stated that he didn't think it would be necessary for the whole area to be industrial and that the southern end should remain residential. Mr. Torgerson recommended that a specific area be described as remaining residential and be prepared before the council considers the rezoning at their next regular meeting. After further discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Romo, the motion carried unanimously and the hearing was closed at 8:20 p.m. Mr. Torgerson made a motion to recommend to City Council approval of the rezoning to I -1. He • further recommended that the City take a look at the SE boundary for consideration as remaining R -2. Seconded by Dr. Lyke, the motion carried unanimously. _ 4. OLD BUSINESS s 5. (a) REVIEW OF COMPREHENSIVE PLAN Director Priebe reviewed the comprehensive map and how it is being updated. He recommended that the Park and Recreation Board review the plan in relation to the existing parks and anticipated park lands. Mr. Lyle Block of the Park Board was present. He stated they would meet on May 7 and review the Comprehensive Plan Map. Mr. Torgerson made a motion to have Park and Recreation Board review Comprehensive Plan Map and relay recommendations to the Planning Commission before their next meeting. Seconded by Mr. Beytien, the motion carried unanimously. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR TEMPORARY SIGN AS SUBMITTED BY JERRY BROWN Administrator Plotz explained the request for a non - flashing, portable sign to be used for Brown Greenhouse from April 24 to May 24. Mr. Torgerson made a motion to recommend to City Council approval • of the temporary sign as requested. Seconded by Mr. Romo, the motion carried unanimously. (b) CONSIDERATION OF SETTING DIFFERENT MEETING DATE FOR JUNE In order to allow staff to travel to the League of Cities Convention on June 17, staff requested the meeting date be changed. Mr. Torgerson made a motion to change the June regular meeting date and time from Tuesday, June 17 at 7:30 p.m. to Monday, June 16 at 8:00 p.m. Seconded by Mr. Romo, the motion carried unanimously. (c) CONSIDERATION OF SKETCH PLAN AS SUBMITTED BY ALTON ALBRECHT TO COUNTY (WITHIN TWO MILE RADIUS) Mr. James Slyter, developer of the proposed site, was present to explain the proposed sketch plan. He stated that the Township had discussed the plat and have some stipulations regarding drainage in the area. (Letter from Hassan Valley Town Board was submitted.) Director Priebe expressed his concern about the roadway on southside of Lots 15 and 16 as it would become part of the future "ring road" as shown on the comprehensive plan. He recommended that the City obtain a 50' easement along south side of Lots 8 -13, and a 30' easement along the north side, so that the ring road could be extended someday. He noted that the lots are oversized for City lots, but must be 1 acre to meet County requirements. .. Lots 13 and 14 don't appear to be an acre. If they are not, they will have to be changed. 3 • After discussion, Mr. Torgerson made a motion to City Council that the Planning Commission had no objection to the Sketch Plan as presented, with the stipulation that the City obtain a 50' easement along the southside and a 30' easement on the north side for future roadway, and that a subdivision agreement be submitted. Seconded by Dr. Lyke, the motion carried unanimously. (d) REVIEW OF VARIANCE PROCEDURE Administrator Plotz explained that he had recently attended a workshop regarding variances. He reported that the law regarding variances had changed in 1982, and that a variance can only be given for a hardship - "practical difficulty" as stated in the City's Zoning Ordinance is no longer allowed. Financial hardship cannot be the only reason for granting a variance. Health reasons are no longer sufficient. Administrator Plotz recommended that the Planning Commission consider changing the Ordinance (page 22 - Section "c ") to bring it up to date. Administrator Plotz further explained a new procedures cover sheet, an evaluation worksheet and variance application form that would be helpful to both the applicant and staff when considering a variance. Administrator Plotz *also stated that the City Zoning Ordinance requires public hearing notification to property owners within • 500'. The State requires only 350' for a rezoning and leaves it up to the City to determine the distance for other types of hearings. He recommended that the City change their notification requirement to 350' for all public hearing notifications. After discussion, Mr. Romo made a motion to have the City Attorney draw up necessary revisions and hold a public hearing regarding the revisions at the next meeting. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Torgerson made a motion to proceed with new application form, cover sheet and evaluation form as presented. Seconded by Mr. Romo, the motion carried unanimously. 6. ADJOURNMENT • There being no further business, Mr. Beytien made a motion to adjourn the meeting. Seconded by Mr. Torgerson, the motion carried unanimously and the meeting was adjourned at 9 :15 p.m. 5 JOHN J.BERNHAGEN Senator 21st District Route I. Box Izz Hutchinson. Minnesota 55350 Phone: (612) 587 -6508 During Session: 113 State Office Building St. Paul, Minnesota 55155 Phone: (612) 296-4131 _ April 9, 1986 Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue W. Hutchinson, Minnesota 55350 Dear Gary: w �N FOR YOUR Senate INFORMATION State of Minnesota �g10111213/q� I'm enclosing a copy of a Resolution passed by the Legislature in 1985 dealing with the subject of nuclear waste. I strongly oppose the siting of a nuclear waste repository . in our state especially south - central Minnesota with it's rich agricultural land and pure fresh water supply. My strong feeling on this led me to, already last year, voice this opposition by being one of the chief authors of the enclosed resolution. 9 I want to thank all of the individuals that have spoken out against this federal plan. We need to continue to be a strong voice in opposition. Sincerely, 1 o n Bernhag State Senator JB:mv Enclosure COMMITTEES • Agriculture & Natural Resources • Rules & Administration Taxes & Tax Laws • Transportation s • SENATE STATE OF MINNESOTA SEVENTY - FOURTH LEGISLATURE PRINTED, NO. 24S S.F. NO.880 Introduced by Merriam; DeCramer; Bernhagen; Frederickson and Johnson, D. J. Read First Time Mar. 14, 1985, and Referred to the Committee on Agriculture and Natural Resources. Committee Recommendation. To Pass. Committee Report Adopted Apr. 21 1985. Read Second Time Apr. 2, 1985. W. I A resolution 2 memorializing the United States Department of Energy 3 of Minnesota's opposition to the siting of a • 4 high -level radioactive waste disposal site in 5 Minnesota pursuant to the Nuclear Waste Policy Act of 6 1982. 7 8 WHEREAS, a safe and reliable solution to the problem of i high -level radioactive waste disposal is crucial to the health -- 10 and welfare of all citizens; and 11 WHEREAS, the United States Department of Energy is 12 considering Minnesota for one of two national permanent 13 repositories for high -level radioactive waste; and 14 WHEREAS, high -level radioactive waste must be isolated from 15 the environment for thousands of years to prevent danger for 16 future generations; and 17 WHEREAS, the suitability of granite as a disposal medium 18 will never be certain because of unresolved technical issues, 19 including the difficulty of characterizing groundwater flow; and 20 WHEREAS, the potential impact of a failure of isolating the 21 repository on surface and groundwater resources would be severe 22 and irreparable because release of the waste would contaminate ' 23 the environment and can never be retrieved; and 24 WHEREAS, Minnesota encompasses the headwaters of three 25 major North American watersheds and contains over 15,000 lakes, 26 over 90,000 miles of waterways, and nearly 9,000 square miles of 1 • W. ' 3/11/85 [REVISOR J XX /DM 85 -2223 - 1 wetlands; and. 2 WHEREAS, the quality of Minnesota's extensive surface and 3 4 groundwater resources is critical to the economy, health, and the welfare of state; and 5 WHEREAS', repositories located in arid regions of the United 6 States would greatly increase the margin of safety at a nuclear - - 7 waste disposal site; and 8 WHEREAS, the Governor and Legislature are responsible for 9 protecting the health, safety, and general welfare of the 10 citizens of Minnesota during the federal radioactive waste 11 repository siting process; NOW, THEREFORE, 12 BE IT RESOLVED by the Legislature of the State of Minnesota 13 that it declares Minnesota to be in opposition to the siting of 14 a high -level radioactive waste repository within the boundaries 15 of the state because of concern over the effect of radiation 16 releases from a repository on the health, safety, and general 17 welfare of the citizens of Minnesota. , -- 18 BE IT FURTHER RESOLVED that the Secretary of State is 19 directed to prepare certified copies of this memorial and 20 transmit them to the Secretary of the United States Department . 21 of Engergy and to Minnesota's Senators and Representatives in 22 Congress. 2 W s SON� CJRtECFJVMEJD 0 0 g W °s V OF LO v th IV 45 Washington Avenue East • Hutchinson, MiryjYspfa 55350 • (612) 587.5252 March 10, 1986 n(��i -fir FOR YOUR 03ry Plnt7, City Administrator City Nall 37 Washington Ave. W. Hutchinson, MN 55350 / Deer Mr. Plotz: In response to your letter of February 14 concerning Downtown Parking, I have enclosed some Information that hopefully will be helpful. The Hutchinson Chamber of Commerce conducted a Retail Shopping Survey last December. The surveys were broken down into two groups, rural and urban. They were asked 'Is there adequate parking at Downtown ?' The rural shoppers responded -Yes (41)and No (21). The urban shoppers responded -Yes (189) and No (67). However, both groups did comment on wanting to see more park.irg available downtown. At the Downtown Business Association meeting on March 5, 1986, the consensus was to maintain the enforcement of the current parking policy. It was felt that without it, the availability of downtown parking would be greetly hampered. However, some retailers questioned the souce of the parking problem, of one beiny fined for a parking violation or a lack of nearby parking spy Also, please find enclosed two articles from Blue Earth where a self policed program was inected. In a recent conversation with their Chamber of Commerce, thee program is still in effect. The Downtown retailers have posted notices in their stores to Inform their employees of the program. The Courtesy- Violation tickets are issued by the retailers themselves. If employee parking is the true problem to our parking situation, perhaps such a program, or a variation of, could be used If the Chamber of Commerce can be of any further assistance, please let me know. MUM 0ary Blythe, Executive Via President Hutchinson Area Chamber of Commerce Enclosures M(C(cm SEPTEMBER, 1935 CARDS SENT TO DOUG FRAZI0R It was reported at the MCCE Fall Conference that Doug Frazior, for- mer Brainerd Chamber exec and for - member MCCE president, is being treated for cancer at a Texas hos- pital. It was learned that doctors give Doug an 80, chance for recovery, but that he will be required to undergo chemotherapy and other treatment for at least six months. Doug left Brainerd and became chief executive of the Grand Island, Nebraska, Chamber in April of 1984. Chamber execs wishing to send a greeting to Doug can reach him throu- gh his mother at the following ad- dress: Doug Frazior c/o Grace Frazior 1613 56th St. Lubbock, T% 79412 A special greeting signed by all MCCE members at the Fall Conference was forwarded to Doug. BLUE EARTH RETAILERS USE "PARKING TICKETS" That old parking problem that haunts so many communities that have eliminated parking meters has promp- ted a move on the part of retailers in Blue Earth. A pink parking ticket has been printed and is being distributed as needed. It states: PLEASE NOTE: YOU ARE IN VIOLA- TION OF THE PARKING RULES IN BLUE EARTH. The privilege of free park- ing should not be used for long term parking and is not to be used by em- ployees*. Please use our free park- ing lot or other off - street parking. Help us make free parking work, and to make Blue Earth a better place to shop. Thank you. BLUE EARTH RETAIL- ng working hours. OFFICIAL PUBLICATION Minnesota Chamber of Commerce Executives LS ZA�\Vlr LARRY H A U G E N NEW LEADER 0 MCCE T R 0 0 P S At the MCCE Fall Conference in St. Cloud on Sept. 18- 19 -20, Larry Haugen, Worthington, soon to be in Austin, was elected president of the organization until the next an- nual meeting, Feb. 3 -4 -5, 1986 Larry fills the unexpired term of Alan Grover, Austin, who resigned as president and has left the Chamber management profession. Alan was hon- ored at the conference for his effi- cient guidance of the organization. NEW MCCE PRESIDENT MOVING TO AUSTIN As of Oct. 15, Larry Haugen will be executive director of the Austin Area Chamber of Commerce, succeed- ing Alan Grover. Larry has been president of the Worthington Area Chamber since 1978 LARRY HAUGEN (at mike), newly - elected MCCE prexy, presented a recognition plaque to Alan Grover, out -going MCCE pres- ident. and is also president of the Minne- sota Chamber of Commerce Executives (MCCE). Larry and his wife, Sharon, and their two sons will move to Austin in the near future. NEW CHAMBER EXEC HAS ONLY TWO PROBLEMS IN AUSTIN OFFICIAL PUBLICATION _, ota Chamber of Commerce Executives JANUARY 1986 Fj TC U��7� NAME PARK AFTER FORMER MINNESOTA CHAMBER EXEC A park was dedicated in Overland Park, Kansas, on Nov. 7, 1985, in the memory of Dick Molamphy, exec- utive vice president of the Overland Park Chamber of Commerce until his death in February, 1984, from a heart attack. The Richard J. Molamphy Park was Dedicated to the Works and Memory of Richard J. "Dick" Molamphy for his loving dedication and outstanding effort towards a progressive Overland Park, A number of major firms don- ated the property and funds to estab- lish the park. Dick was executive vice president of the Willmar Chamber and on the staff of the Greater Minneapolis Ch- amber while in Minnesota. CAUTION URGED IN PINK PARKING TICKET PROGRAM At Blue Earth, pink parking tick- ets are placed on employers' and em- ployees' cars when they are parked on Main St. during store hours. The Chamber Update publication cautions that pink tickets should not be placed on employees' cars if that employee is not on duty, because s /he may be shopping or his /her spouse may be shopping. Nothing is simple any more. GIFT CERTIFICATES SOLD WELL AT LUVERNE CHAMBER At Luverne, Chamber of Commerce I ift certificates were purchased for a total of $12,775.00 during the hol- iday season. The idea is to promote the local economy, and the 615 certificates can be redeemed at any Chamber member's place of business. Also, according to the Chamber publication, Exec. Sec. Norma De Jongh will be employed on a full -time basis following a staff resignation. T RETIRING SAINT PAUL AREA CHAMBER OF COMMERCE PRESIDENT AMOS MARTIN in a typical setting -- at a meet- ing. r . . "MARTIN PLANS TO RETIRE AS SAINT PAUL CHAMBER PRESIDENT IN 1987 Amos Martin, a very successful Chamber of Commerce executive, has told his St. Paul board of directors that he plans to step down as Cham- ber president during the first quar- ter of 1987. That year will mark his 20th anni- versary as chief executive officer of the St. Paul Chamber and his 34th year in the Chamber management field since it all started as executive vice pres- ident of the Grand Forks, N.O., Cham- ber in 1953. Make no bones about it, this na- tive of Rib Lake, Wis., has served his profession well and always cham- pioned the communities he served. He has put out more business brush ANNUAL MEETING FEB, 3 -4 -5 IN SAINT PAUL AT R A D I S S 0 N HOTEL It looks like everything is ready for a fine MCCE Annual Meeting on Feb. 3 -4 -5, at the Radisson St. Paul hotel, except maybe the highly pub- licized Winter Carnival Ice Palace. Palace or no, it will be a meet- ing fit for a king, according to the Conference Committee, even tho the co- chairman is going to be in Chile. All MCCE members have received the conference brochure and hotel information. All conference re- gistration checks should be nude payable to MCCE, and all housing arrangements should go directly to the hotel. The MCCE board retreat will be held from 10:00 a.m. until 2:00 p.m. on Monday, Feb. 3, according to MCCE President Larry Haugen, Austin. Dir- ectors are urged to have given am- ple thought in advance to programs for 1966. Registration opens at 1:00 p.m. Monday, with the first session from 3:00 to 4:00 p.m. on the 1986 ses- sion of the Minnesota Legislature. The MALI Legislative Reception is Monday evening starting with a social hour at 6:00. MCCE members wishing to attend get a price break. The MCCE board meets at 7:30 a.m. Tuesday. At 9:00 there will be a program on the potential benefits of the Minnesota World Trade Center now a- building in downtown St. Paul Leadership The dynamics of leading a group starts at 10:15 Tuesday morning, followed by the dynamics of eating lunch at 12:00 noon. Afternoon sessions Tuesday in- clude the Ten Best Ideas session at 1:30, a Paper Chase Break from 3:00 to 3:30, and two concurrent MARTIN (see page two) ANNUAL MEETING (see page two) FOR YOUR INFORMATION . HUTCHINSON COMMUNITV DEVELOPMENT CORPORATION Boated o5 Ditecton6 Meeting FebAua,ty 6, 1986 7:00 P.M. M I N U T E S Members Present: � Others P,tesent: Rcrt ;VlcGiau, C% man John oekd:ugen, nCUC Exec. VkcLvc.t. Tom Daggett Garty Ptotz, City Admir- is,tiaatoa Chad Pieht Buzz Bulu.ch A,tt Cooper Donald Gfa,s The meeting was eateed to oade.t by Chairman McGtacv. Motion by GLas, seconded by Coopeh, to app•tove the minutes o6 the January 2, . 13, rnd 24, 1986, meetings. Cat,,Lied. The yeah -end tteasuher's hepoh,t 6hom the City was not S-inafized at -this point so no action was .taken on the tt easuheh's tcepott. The "S. tan. City" rLecetti6icafion rnogtcam and pnoceedute was reviewed. Bucnhagen teponted .the City had pa.ssed a -taotution on Janau:hy 14, 1986, in suppo,tt o6 a continuation o6 the "Stat City" p•tog,tam and to have HCDC petz6o Lm a.0 the neeessaty junctions tefaLing to this. Motion by P.ieU, 6eeonaed by Dias, to appttove the negative o6 1985 activities as phesen.ted. Cann,ied. Bvnhagen .in6wtmed the Boatd o6 the van,ious activities e6 the 6oRowing committees: Sites and Bwixding.5, Pubfie Inb'vunation, Business Contact, Finance, and Downtown Imptovement. Motion. by Cooper, 6eeonded by Gfas, to approve the neeommer_dat,Con o6 the PUbf,ic In6otmation Committee joh advewtising the City as 6oUow6: $ 94.00 - Hutchinson D tec.toty Ye tow Pages 850.00- Tahgeted b'G keting ma.0 -ings (ap,p�cximatefy 1,000 maizing6) 1,500.00 -MCAN ad (every otheA week starting in FebAuahy 6oh a total oS 10 weeks) 600.00 -State Star City Cooperative Ad (.in pfanning stage) . The City's 10 year updated worth ptan 60-t .inSA"ttuctute as ptepahed by city engineeh Ma.t ow Ptoiebe uxce pAuented. HCDC Board o6 Di/Lectoni3 Meeting February 6, 1986 • Motion by PCeh?, seconded by Cooper., to approve the 10 .items bon. the One -Yeah Work P ?an and the updated Five -Yeah goats. Carried. Motion by P.ieh2, seconded by Gfas, to have a person designated by Lowete Wakedieed, o6 First Bank o6 Minne6ota, to serve on the Finance Committee. Cax,tied. Buzz Butich wiU be contacting Lowe t Wake6.ie2d on this. The Aepont on ouA community as, compiled by the Smatt Bws.iness O66.ice at t{ankato State University is eom,�?teted and was presented to the Bowed. This aepoat wi U be used in 6oamu?ating a Targeted Ma tketing e66ont bon. new .indwsttie,s. HCDC wit be seewting the 6ervices o6 Minnesota DepaNtment oS Energy and Economic Deveeopment bon. 30 hours in preparing a marketing p?an. Betnhagen gave an update on the Ty's Meta? Finishing project. These being no 6utthet business, the meeting adjourned at 10:00 P.M. Fwtuhe meetings: Febaua,ty 26--- - -2:30 p.m. at Chambet o65.iee -- Review by MN DEED personne? boa StaA City Recehti6.ieation (IMPORTANT! City Councit w-iu be invited) MaAch 6------- - -7:00 a.m. - -Next Boated meeting. • Match 18 -------- StaA City Quarterly Workshop -- Sheraton MidLwy Hotee, St. Pau ?. W • • FIONEERLAND LIhRARY SYSTEI BOARD I-.EETING March 10, 1956 Present: Jane- Fhalen 1 <�ula Gi] rrui: oteve Loehll:e Stan Jacobson, Rebecca Huseby Lilah Bubb Noward Turck Jeanne Lundstror. John Lar-ar Curtis Johnson hose Engebretson Ethelyn Byhaug Lionel Barker Adelle Jacoby John Eorrocks Albert Linde Delores Condor. Dale Smolnisky Anne b.aguire Gladys Nelson Linda Ulrich Carol Conradi LeRoy Sanders Robert Boese, Associate Director Kathy I•:atson, Associate Director Absent: :Wayne I.ebrink* Orlynn P:ankell* Jean Stranberg b:ilo Kubasch* Kathleen Kubasch* Jerome raters Kay Frederickson* Laurie DeMarce* Angelyne F.ontonye* Shirley Schutt Jeanette Buchanan* Burton Sundberg, Director* Excused absence* Representin.-: FOR YOUR INFORMATION 1�i1- 'tone County Chirreu:: Court. Chi - pei,.,a County Chirpe:oa County Kandiyohi County i•icLeod County Feeker County Meeker County Swift County Aprletor. Bird Island Dawson Glencoe Hector Hutchinson Hutchinson Litchfield Litchfield !•Iadison Ortonville Renville Willmar Willmar Representing: Kandiyohi County Kandiyohi County Kandiyohi County 1;cLeod County McLeod County Neeker County Swift County Benson Graceville Kerkhoven Willmar The meeting was called to order by Chairperson Sanders. Buhr /Nelson moved and seconded acceptance of the minutes of the February 10, 1956 executive board meeting. Motion carried. Johnson /Boelke moved acceptance of the Treasurer's report. I•lotion carried. The Director's Report was given by Kathy Iratson. :- January /February 1986 . circulation reports were distributed. firs. Matson explained the monthly registration report which is an additional statistic that covers new registrations. Newspaper clippings for Jan /Feb passed around along with the newletter from the Library Services in St. Paul. Mrs. Matson mentioned the head library position in Litchfield open and it has been advertised nationally with a May 1st deadline. The spring workshop s- for the library staff will be April 2. Johnson /Jacobson moved approval of the bills. Motion carried. Robert Boese gave an update on the Automation Project. He is working getting actual dollar figures from vendors and going to start on contact- ing private foundations. The $10,000 grant figured into the original cost has been spent for automating internal operations because it needed to be spent by July 1986. The original cost estimate over a three -year period was $100,000. Automation funds "Paid to date" sheet was passed out. It showed amounts owed and paid to date. The Willmar City Council has re- quested additional information about the automation plan. Bob Boese and Mr. Sundberg visited the Kandiyohi County Commissioners and they wanted information on foundation support and then will be visited again. Bob checked the Minnesota Foundation Directory for a list of possible founda- tions to be approached. Boehlke /Ulrich made and seconded motion to write letters of inquiry or formal applications for funding to be made by Mr. Boese. Mrs. Matson discussed the revision of the Long Range Plan. Revision is necessary every other year and this revision is due to LDS in July 1986. Mrs.Matson will send the current Long Range Plan to anyone who wants a copy and would like to make comments on needed revisions. The directors will go through the suggested revisions and present a draft to the board in May for reaction and a final copy in June for board approval. Bob Boese presented the results of the salary survey. The consultant has calculated hourly rates and prepared a "Salary Curve, Current and Ex- ternal." This study was in addition to the Pay Equity Study done by M Anderson which every system was obligated to do. Along with the pay eq ty study, the consultant was also asked to compare the general level of our salaries with other governmental units. Kathy Matson covered communications from the Office of Library Development and Services and noted that in the federal legislative budget for 1987, Reagan has recommended zero funding for public libraries. She attended the MLA legislative briefing in St. Paul. Kathy talked about the legis- lators she was able to contact and discussed library issues with them. Kathy recommended that next fall after the election the library board meet with the legislators at an informational meeting before the session begins to get better contact at the local level. Dale Smolnisky spoke on meeting with city representatives from Cosmos, Grove City, and Dassel aboutthe Meeker County funding situation. LDS has indicated that maintenance of effort must be maintained, making each city responsible for that dollar amount in the future. Dale asked for help in arriving at solutions for operational funds. Mr. Sanders recommended to pro -rate the shortfall between the cities involved and the Meeker County population so the responsibility will be divided equitably. This will take care of 1986 and then perhaps the situation will be changed. Mr. Turck and Mr. Smolnisky will take this proposal back to the cities involved. Mr. Boese reported that we have had a reciprocal borrowing agreement with nine other regional library systems. MELSA (metropolitan area) ho_ now entered into a two -year trial reciprocal borrowing agreement. The contract was re- written with Horrocks / Boehlke making the motion we sign the new statewide compact. Motion carried. s Mrs. Matson reported on the LDS Annual Statistical Report. A report was done for each of the 29 libraries in Pioneerland. A composite survey • was explained to the board. It summarized book collection, financial, interlibrary loan statistics, salaries and job titles and activities. Buhr /Lundstrom made the motion and seconded it to sign the report for the LDS annual statistical report. Motion carried. Gladys- Nelson raised questions on custodial services. Bob Boese will discuss this on the local level. The Executive Board will meet in April. The meeting adjourned at 9:30. Delores Condon Acting Secretary r� U • s.: March 1986 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer AUTOMATION INCOME BUDGET INCOME BUDGET INCOME MTD YTD MTD YTD BUDGET Balance .00 .00 $151,058.72 $90,281.48 • Receipts: Basic State /Federal Aid 55,776.00 205,000.00 Big Stone County 658.00 5,574.25 22,297.00 *Chippewa County 2,123.00 18,318.75 *73,275.00 Kandiyohi County 24,551.25 98,205.00 McLeod County 1,201.50 15,740.00 62,960.00 Meeker County 15,693.25 62,773.00 Swift County 32,611.00 Appleton 138.00 2,195.00 8,780.00 Benson 548.00 4,390.00 17,560.00 Glencoe 659.00 5,758.00 23,032.00 Graceville 117.00 978.00 3,912.00 Hutchinson 693.50 12,571.50 50,286.00 Kerkhoven 57.00 940.75 3,763.00 Litchfield 886.00 9,618.50 38,474.00 Ortonville 191.00 3,227.25 12,909.00 Willmar 20,087.50 80,350.00 Bird Island 206.00 1,665.00 6,660.00 *Dawson 285.00 2,306.75 * 9,227.00 Hector 188.00 1,519.25 6,077.00 *Madison 332.00 2,684.25 *10,73 Renville 112.00 1,811.75 7,24 Cash Receipts 3,636.65 12,092.49 48,000.00 Gifts 84.00 Interest 1,540.25 2,285.20 9,000.00 Reimbursements (local gov't) *Chippewa County 8,007.00 *32,028.00 *Dawson 862.25 * 5,394.00 *Madison 1,348.50 * 3,449.00 Other Reimbursements 610.28 2,635.37 6,994.00 Other Total Receipts 8,395.00 5,787.18 232,721.81 941,000.00 Glencoe Fund 4,022.00 Automation Grant 11,998.00 Swift County Est. Grant 10,175.00 Implementation Grant (1985) 1,840.00 Raymond Project (Bremer Grant) 5,000.00 5,000.00 KCWL 1,536.00 TOTAL RECEIPTS & BALANCE: $156,845.90 $328,003.29 $975,571.00 Automation Totals $8,395.00 $ 19,505.00 TOTAL RECEIPTS, BALANCE & AUTOMATION MTD & YTD Page 1 $156,845.90 $336,398.29 (OVER) $995,07 s March 1986 PIONEERLAND LIBRARY SYSTEM TREASURER'S REPORT (Continued) EXPENDITURES, LIBRARY PERSO;4AL SERVICLS SALARIES AND WAGES HEALTH INSURANCE HEALTH INSURANCE - DEDUCTIBLE RETIREMENT INSURANCE MATERIALS SOOKS - ADULT BOOKS - CHILDREN GENERAL REFERENCE PERIODICALS PAMPHLETS SWIFT COUNTY MATERIALS 9MN C 16MM FILMS V10E0 DISCS E TAPES AUDIO DISCS AND TAPES SLIDES AND FILM STRIPS MICROFORMS BINDING CaTALDGING OCLC AND OTHER CHARGES COM VENDOR CHARGES VEHICLES OPERATION AND INSURANCE RTIZATION MTU EXPENDITURES ACCT GROUP... ACCT GROUP... ACCT GROUP... . _ ACCT GROUP... .UO 50.779.42 19826.73 93.88 4,457.47 _.. 57,162.50 YTO % OF EXP CURRENT EXPENDITURES TO EST BUDGET .00 .00% .0 151,895.68 24.53% 5,860.49 25.15% 144.00 3.43% 13,642.99 _. 24.35% 1719543.16 24.41% 6,359.64 21.853.24. 38.15% 1,233.89 4,685.73 29.15% .00 1,781.00 35.b2% 168.81 _ _ 2.92% .00 250.00 83.33% .00 .00 .OD% 870.00. _. 3,870.00 _ 99.23 %__. .DO 558.41 8.21% .00 .00 .00% 431.45_ 31.45. 39820.39 .OD .00 .00% 255.44 255.44 26.89% 99319.23 _____._ 34,498.32__.. 29.15%. .00 8,222.10 45.68% ..5,133.92_ ___.. 59569.91__... 52.20X.._ 59133.92 139792.01 48.10% .1,652.85____.__..49333.94__ .00 1,271.02 .00 .00 OTHER _ACCT GROUP... 19652.85 SUPPLIES AND PRINTING C NICATION PROMOTIONAL AND PROGRAMMING 14.90 MILEAGE AND MEETINGS - STAFF _ 467.14 _ TELEPHONE AN0 LINE CHARGES 55.55 PROF. MEMBERSHIPS (TRUSTEES) 316.55 1,912.49 TERMINAL MAINTENANCE .00__ .00 .00 POSTAGE AND SHIPPING 225.00 CONTINUING..EDUCATION _. 456.54 19907.90 2,957.69 ACCT GROUP... 773.09 39820.39 EQUIPMENT 995#076.00 =._ NEW EQUIPMENT .00 32.00 A/V EQUIPMENT .UO 270.00 MAINTENENCE.AND CONTRACTS _ 651.98 3,696.10 ACCT GROUP... 651.98 3,998.10 OTHER 38.79% CUST30IAL SUPPLIES AND EQJIPMENT 73.98 SUPPLIES AND PRINTING 933.12 PROMOTIONAL AND PROGRAMMING 14.90 MILEAGE AND MEETINGS - STAFF _ 467.14 _ -MILEAGE AND MEETINGS - TRUSTEES 55.55 PROF. MEMBERSHIPS (TRUSTEES) .00 INSURANCE _ _ 19188.00 ADS AND LEGAL NOTICES _ _. -- _.... .00__ AUDITING _ .00 BOOKKEEPING 225.00 CONTINUING..EDUCATION _. .00._ ACCT GROUP... 2,957.69 SPECIAL GLENCOE_FRIENDS,_.1983___ KCWL SALARY STUDY AUTOMATION FUND (LOCALI AUTOMATION GRANT ISTA7E) THE RAYMOND PROJECT r1, u ENDING CASH BALANCE ACCT GROUP ... .__ ORG. TOTAL... 25.47% 84.73% .03% 24.91% 21.25% .OD% 23.65% 20.75% 1.60% 36.57% 29.81% 26.43% 387.85 38.79% 49200.43 17.67% 14.90 2.93% 1,672.13 26.95% 938.69 29.33% 510.00 100.00% 7,263.00 113.49% _.. -Do-.- __ .00% .00 .00% 675.00 22.50% - .00._ --- _ .00% 15#662.00 34.52% -._._. .00 ____ 174.67_._4.34 %_____4,022.00 .00 .00 .00% 19536.00 1,170.00 1,170.00 63.59% 19840.00 - -. .00 81110.00 - _41.59% _._ 199505.03 .00 .00 .00% 119993.OD 1,000.00 2x000.00 40.00% 5#000.OD 3,170.00 __ L1,454.67 26.09% 43001.00 809821.26 260,373.65 26.17% 995#076.00 =._ $76,024.64 $76,024.64 Page 2 s- r � U f i -i- NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL ' Scott Wolfe, Recreation Aide Susan Reid, Office Aide JOB TITLE as above SUPERVISED BY Bruce Ericson FOR YOUR INFORMATION DATE April 3, 1986 ADDRESS ' Hutchinson Rate T1 Hutchinson Date T3 EMPLOYMENT STATUS X NEW EMPLOYEE X OTHER: 1- returning previous ter FULL TIME X PART TIME OR SEASONAL spring - stater PAY RATE as above COMMENTS THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DCPARTMENT -MEAD PERSONNEL COORDINATOR CITY ADMINISTRATOR • NAME , EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE April 17, 1986 ADDRESS Jeffrey Kaping 665 Milwaukee, Hutchinson JOB TITLE Licensed Part Time Officer SUPERVISED BY Dean O'Borsky {' EMPLOYMENT STATUS NEW EMPLOYEE X OTHER: worked previously in this department FULL TIME X PART TIME OR SEASONAL PAY RATE Grade V COMMENTS__ Licensed police officer available for relief duty and to fill in during vacations. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, gotte (!'�' DEPARTMENT HEAD a �� PERSONNEL COORDINATOR i Cn CITY \ ADMINIS ATOR s- 0 00 CITY OF HUTCHINMN NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE April 14, 1986 Timothy Knutson ADDRESS 604 Glen St., Hutchinson JOB TITLE Engineer's Aide SUPERVISED BY Marlow Priebe < EMPLOYMENT STATUS �i PAY RATE T3 0 XNEW EMPLOYEE FULL TIME OTHER: X PART TIME OR SEASONAL COMMENTS For spring - summer construction season per budget THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DEPARTMENT HEAD L� PERSONNEL OORDINATOR �a CITY ADMINISTRATOR Co ngressional positions on renewal of revenueAsfiaring As of February 17, 1985 The congressional positions on the renewal of general revenue sharing are based on a Revenue Sharing Advisory Service survey sent to members of Congress in October and on follow -up interviews with each member's personal staff. Statements made during congressional proceedings, such as floor statements and committee testimony, were also taken into consideration, as was local press coverage. P: supports extension of revenue sharing beyond fiscal year 19813 C: opposes extension of revenue sharing beyond fiscal year 1988 U: uncommitted on the extension of revenue sharing beyond fiscal year 1988 N: not available for comment favors extension of revenue . sharing with modifications or an alternative program NOTE: Senators are listed first un- der state name, then Represen- tatives. Names of Republicans are in italics. Alaska U Utah Hunter Murkowski U Lagomarsino Stevens U Lantos Rose P Lehman yw,ng P Levine Valentine P Lewis Alabama P Virginia Lowery Denton U Lungren Heflin p Martinez U Bateman P Matsui Bevil) U McCandless Callahan C Miller Dickinson U Mineta Erdreich P Moorhead Flippo U Packard Nichols C Panetta Sh p Pasha U Vermont U Spratt Roybal A C Brownfield Shumway Pryor P Stark Bumpers P Thomas Bryant O'Neill Torres Alexander p Waxman Anthony U Zschau Hammerschmidt U . Crockett P U Colorado Stratton U Visclosky Armstrong Arizona Zorinsky Hart DeConcini U Dingell Goldwater U Brown Kolbe C Kramer U Bereuter Schaefer McCain C Schroeder Rudd U Strang Stump U Wirth Udall C U Ohio U Connecticut California Fields Dodd Wilson U Wercker Cranston U Glenn U Meyers C Purself U Rudman C Gejdenson Anderson p Johnson Bedham C Kennelly Bates U McKinney Beilenson U Morrison Berman U Rowland Bosco C Eckert Boxer P Delaware Brown P Biden Burton P Roth Chappee P Gradison Coelho P Carper Dannemeyer, C Hell Dellums P Florida Dixon U Hawkins U C Chiles Bradley U Kasich Galas U Bennett Edwards P Bennett Fazio U Chappell Fielder U Fascell Hawkins p Fuqua Gibbons Hutto Ireland Lehman Lewis MacKay Mack McCollum Mica Nelson Pepper Shaw Smith Young Georgia Mattingly Nunn D' Z,n Fowler Gingrich Hatcher Jenkins Ray Rowland Swindell Thomas Hawaii Matsunaga Inouye Akaka Hegel Iowa Harkin Gressley I Bedell U Evans C Leach Lightfoot Smith C Tanks U P Idaho C Symms C McClure C U Crag P Stallings Illinois U Simon U Dixon U Bruce U Collins U Crane C Durbin C Evans Fawol Gray N Grotberg C Hayes Hyde C Lipinski Madigan Martin U Michel U O'Brien Porter C Price Rostenkowski U Russo U Savage C Yates U Indiana U Utah U Murphy Neal U Martin U Quayle C McKeman U Rose P McGrath C Lugar U Snows U Valentine P McHugh C P Virginia p Whitley U Molinari U Burton C Michigan p Pell U Bateman P Mrazek C Coats U Levin P North Dakota P Nowak C Hamilton U niggle P Andrews U Owens C Hiker U- U Dampbo Burdick U Rengel U Hifas U Bonior P U Vermont U Spratt Schauer ' Jacobs C Brownfield C Dorgan C Schumer U McCloskey p Carr U Bryant O'Neill Solarz U Myers C Conyers P Nebraska Solomon U Sharp . Crockett P Exon U Stratton U Visclosky • Davis P Zorinsky U Towns P Dingell P Coleman Maryland Weiss Kansas Ford U Bereuter U Wortley C Kassebsum U Henry U Daub U Heinz C Dole C Hertel U Smith U Ohio U Kildee P Fields Metzenbaum U Glickman C Levin U New Hampshire Glenn U Meyers C Purself U Rudman C P P Roberts U Schuette U Humphrey C Applegate U Slattery C Siljander P U Hall DeWine U Whittaker P Trexler P Gregg C Eckert U Vander Jags U Smith P Feighan U Kentucky Wolpe Leland Holt C Gradison U McConnell U Foglietta New Jersey Loelfier Hell C Ford P Minnesota U Green Lautenberg P Kaptur U Boschwitz U Bradley C Horton Kasich Galas Durenberger Pickle Mitchell P Kindness Hubbard U Goodling C C Latta U Mazzoli P Frenzel U Dwyer P Luken P Natcher P Oberstar P Florio U McEwsn Perkins P Penny U Gallo U Miller U Rogers P Sabo U Guerin! P Oakar p Snyder P Sikorski N Howard P Oxley de Is Garza Stangeland U Hughes U Pease Loulsions Rinaldo P Regule U Johnston giber otlino P Sobering U long Stokes Missouri Roukeme U U Boggs U Danforth C Saxton P Wycant ne P Breaux U Eagleton C Smith P U Huckaby P Torricelli P Oklahoma P Livingston U Clay U Nickles C Log P Coleman U New Mexico Boren Moore C Emerson P Bingaman U U Roemer P Gephardt P Domarici C Edwards Tauzin P Skelton P English Taylor U Lujan U Jones U Massachusetts Volkmer U Richardson P McCurdy C Kerry P Wheat U Skeen U Synar Kennedy U Young P Watkins C Nevada . Atkins C Mississippi Hecht U Oregon r p McDade U Utah U Murphy P Hatch p Murtha P Gam C Ridge P U Ritter P Hansen p Schulze U Monson U Shuster U Nielson p Walgren P p Walker P U Yatron P Virginia p Tnoe C Rhode Island Warner C Chafes U p Pell U Bateman P Bliley p Schneider U Boucher St Germain U Daniel P Olin p South Carolina Parris U Hollings U Sisisky Thurmond C Slaughter P Whitehurst U Dampbo D won p Derrick U p Hartnett C U Spence U Vermont U Spratt U Leahy U Talton U Stafford P U C U C C U C Texas U Gramm U Bentsen South Dakota ✓en0nos Abdrror U Pressler U Washington Daschle p Evans Gorton Tennessee U Bonker Gore P Chandler Sasser P Dicks U Stennis Foley Boner p Lowry Cooper P Miller Duncan P M orison Ford C Swltt Gordon U Dowdy Jones P Z in Lloyd U Frank Quillen P C Sundquist P Wisconsin Barton Markey Kasten Lott U New York Proxmire Boland U Cochran U Laxett U Packwood C ry = Archer Conte U Stennis U Hatfield C Donnelly U Reid U Army Early U Dowdy P Vucanovich P Z in U Bartlett Frank P Franklin C Smith C Barton Markey P Lott U New York Smith U Bouher Mavroules P Montgomery U D'Amato P Brooks Moakley U Whitten U Moynihan P Wycen U Bryant O'Neill U Bustamante Studds P Montana Ackerman P Chapman Baucus U Addabbo P Pennsylvania Coleman Maryland Melchor U Biaggi P Specter P Combest Sarbanes P Boehlen P Heinz P DeLay Mathias U Madenes P Carney U Fields Williams DkoGuardl U Borski P Frost Barnes P Downey P Clinger P Gonzalez Bentley P North Carolina Eckert C Coughlin U Hall Byron U East U Fish U Coyne P Leath Dyson P Halms C Garcia P Edgar P Leland Holt C Gilman P Foglietta U Loelfier Hoyer U Broyhill U Green U Gaydos P Ortiz Mikulski P Cobey C Horton P Galas P Pickle Mitchell P Coble C Kemp U Goodling C Stenholm Hefner C LaFalcs U Gray U Sweeney Maine Hendon U Lent P Kanjorski P Wilson Mitchell C Jones P Lundine P Koller P Wright Cohen U McMillan C Manton U Kostmayer P de Is Garza U P i C C P U C N U U U U U C P C U U U U U U U C P C y U Gund erson U ' Kastenmeier U Kleczka U C Moody P C Obey C C Petri U U Roth P U Sensenbrennar P U West Virginia P Rockefeller P U Byrd P U U Mollohan P C Rahall P C Staggers P U Wise P P P F Wyoming Simpson C U Wallop C CChaney C U U U U Revenue Sharing Advisory Service a Thompson Publishing Group a 1725 K Street, N.W., Washington, D.C. (202)872 -1766 a. (612) 879 -2.47 7 f1UTCH / CITY OF HUTCHINSON c ? WASHINGTON AVENUE WEST i HUTCHINSON MINN 55350 FOR YOUR INFORMATION M E M O R A N D U M DATE: April 17, 1986 TO: Mr. Gary Plotz, City Administrator FROM: Mr. Ken Merrill SUBJECT: Alderman Mikulecky's request of 4/15/86 Following is the information which I have per Alderman Mikulecky's request: 1) A. Grading Project Erickson Templin (per bid) $ 45,563.90 • B. Engineer (Plans f, specs.) 2,200.00 C. Specs. $ connector (Bid awarded) 161,015.00 D. Engineer fees during construction (not to exceed) 8,000.00 $216,778.90 2) A. Bond Issue from 1980 tax increment $130,000.00 B. Current amount with interest earnings are 181,000.00 (CD= $176,000 due 5/15, 7.20, g passbooks $3,199.00) 3) Balance of money per amendment adopted by City Council (per Resolution 8138) will come from 1980 tax increment Bond fund (debt service). All tax increment monies are posted to this fund and authorized transfers then are made to other funds. The above $35,800 necessary (216,800 - 181,000) will be transferred from the 1980 tax increment Bond fund. • s FOR YOUR INFORMATION M E M O R A N D U M DATE: April 15, 1986 TO: aary D. Plotz and Kenneth B. Merrill ------------------------------ FROM: Alderman Pat Mikulecky SUBJECT: — Railroad Connector Track—And—Spur Line Project — — — — — I request the following information: 1. Total cost of the railroad connector track and spur line project, to include earth work bid last fall and line construction costs. 2. (a) What are the remaining railroad proceeds of the 1980 tax increment bonds? (b) What is the investment income thereon as of 4- 10 -86? 3. If the total of 2 -a and 2 -b is less than the amount of No. 1, where is the difference coming from? cc: Mayor & City Council /ms • 0 Member John Mlinar FQ� introduced the following resolution and moved its adoption: RESOLUTION NO. 8138 �04/4�� rG�AI RESOLUTION APPROVING AMENDMENTS TO THE DEVELOPMENT PROGRAM AND THE TAX INCREMENT FINANCING PLAN FOR THE DEVELOPMENT DISTRICT NO. 4 OF THE CITY OF HUTCHINSON, MINNESOTA. BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Recitals. This Council, by resolution adopted October 14, 1980, designated a development district pursuant to Minnesota Statutes, Chapter 472A and a tax increment financing district pursuant to Minnesota Statutes, Sections 273.71 through 273.78. Both the development district and the tax increment financing district have been designated Development District No. 4 (the District). The Hutchinson City Council has previously approved a Tax Increment Financing Plan for the District (the Original Plan). By Resolution No. 7140, adopted by the Hutchinson City Council on May 25, 1982 and by Resolution No. 8102 , adopted by the Hutchinson City Council on August 27 , 1985, the Hutchinson City Council approved amendments to the Plan (the Amendments). The Original Plan, as amended by the Amendments is hereinafter referred to as the Plan. The McLeod Regional Rail Authority, a political subdivision and local government of the State of Minnesota pursuant to Minnesota Statutes, Section 398A.03 (the Authority) has proposed that the Plan be amended to provide for the construction of a railroad spur line in the District from the Farmer's Elevator to the Burlington Northern railroad line (the Project). The cost of the Project is estimated to be $326,057.00. The Authority has proposed that the cost of the Project be paid from proceeds of the General Obligation Tax Increment Bonds; dated November 1, 1980 of the City (the 1980 Tax Increment Bonds), and investment income thereon, for which the contemplated use has been abandoned by the City. 2. Amendment of Plan. After a public hearing duly noticed and held by this Council in accordance with Minnesota Statutes, Section 273.74, subd. 4, it is hereby determined to amend the Plan to the extent necessary in order to undertake the Project and finance the Project through the issuance of tax increment bonds. The Project as proposed comes within the framework of the Land Use and Progam Objectives stated in the Development Program for Development District No. 4. The Pr economy of the 3. Financing Act. subdivision 3, oject will result in the enhancing of the general City and the surrounding area. Findings Under the Minnesota Tax Increment Purusant to Minnesota Statutes, Section 273.74, it is hereby found that: (A) The Project -would not reasonably be expected to occur solely through private investment in the reasonably foreseeable future due to the present high costs of financing and the high cost of construction of the railroad spur line and therefore tax increment financing is deemed necessary; (B) The amendment of the Plan to the extent necessary in order to undertake the Project and finance the Project conforms to the general plan to the development and redevelopment of the City as a whole in that it aids in enhancing the general economy of the City and surrounding area by preserving and improving local rail service at a reasonable cost to the users thereof; and (C) The amendment of the Plan to the extent necessary in order to undertake the Project and finance the Project through the issuance of tax increment bonds will afford maximum opportunity, consistent with the sound needs of the City as a whole for the development and redevelopment } of the District by private enterprise in that it enhances the general economy of the City and surrounding area by preserving and improving local rail service at a reasonable cost to the users thereof, all of which benefits the residents of the City and the surrounding area by increasing economic activity in the City -. 4. Payment of Project Cost. Pursuant to Minnesota Statutes, Section 475.65, this Council hereby determines that the original contemplated use by the City of the remaining proceeds of the 1980 Tax Increment Bonds and investment income thereon has been abandoned and that such amounts shall be devoted by the City to the payment of the costs of the Project. Adopted by the Hutchinson City Council this 12th day of November. 1985 Mayor Attest: Ci Adminis ator -2- • • W- 7 (612) 587 -5151 yzrne, CITY OF HUTCHINSON 37 WASHING TON A VENUE -• - W EST YOUR HUlCNlNSON, MINN. 55350 FOR 1/VFpR April 18, 1986 ry��ON M E M O R A N D U M DATE: TO: ALL COMMITTEES, BOARDS 6 COMMISSIONS -------- ------ --------- - -- - - -- FROM: CITY ADMINISTRATOR --------------- --------- - - - - -- SUBJECT: APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES ------------------------------ TERMS ON BOARDS, COMMISSIONS AND COMMITTEES APPOINTMENTS For the purpose of actively soliciting citizen participation in serving on boards, committees and commissions, the City Council has had a policy of "advertising" when any term expires. A recommendation to the Mayor . for a replacement should wait until the advertising process has been completed. It is noted that this advertising policy has been done whether or not a person desires to be reappointed. Boards, committees and commissions are "advisory" to the Mayor and Council for appointments. The Mayor and Council has discretion. Historically, the Mayor reserves the authority to make a recommendation to the City Council, subject to a majority vote of the Council. Therefore, all names received by the City should go directly to the Mayor. The given board, commission or committee may make a recommendation of one candidate, however, it is a recommendation only and is of an advisory nature. TERMS The Council has tentatively established a maximum 8 year or 2 term limit, unless otherwise regulated in state statute, charter, ordinance, or resolution. City Council members and their service on boards, commissions and committees are exempt. It is noted that this policy would not preclude an individual from being appointed to a different board, committee or commission. . City staff, chairmen of boards, committees and commissions please have all your members receive a copy of this memorandum. Thank you. s- Apr. 14 -Apr. 27, 1986 Minnesota Real Estate Journal Page 19 me i F 4 kO& nnesota s */O, r bt J° hen it comes to economic development, small Minne- sota communities can feel like rookies batting against veteran pitchers. They know some of the rules of the game, but lacking training and experience, they strike out more than they would like. The Minnesota Star Cities program was formed to help those communities improve their development batting average —and most participants say it has done exactly that. Because of that success, which city fathers don't take lightly, the program seems likely to survive despite recent legislative proposals to reduce or eliminate its parent agency, the Minnesota Department of Energy and Economic Development (DEED). Lawmakers are finding out that most Star Cities balk at anything threatening the program. Integrating elements from similar pro- grams in other states, DEED launched its tltl` program in 1981. Montevideo became the first Star City in February 1982, and since then 35 communities have achieved that special status with another 50 in the process of doing so. C, Harry Rosefelt, director of DEED's Economic Development Division, says the program is designed to help smaller Min- nesota commumbes —those with 000ulabons jobs by taking an active role w their arts economic planning and development. Sometimes, Rosefelt explains, folks seem to think DEED holds all the cards when it comes to development and job creation:'0 ficials in marry of Mi vwsots s I cities feel they can only sit beck and hope they we dealt a good hand. That's where the Star Cities program comes in. It's a goad way to get the local com- munities involved in economic develop- ment;' Anoka Comnnmity Development Director Robert Kirchner says. —The stake can't do everything." Montevideo City Manager AJ. khroon agrees: "It helps cities help denied s" The program directs cormtendlimon how to pull together the infortta+tion seeded b promote development. wit hotrt cieeptituh, the Star Cities will tell you that the ph helped them get better orpniaed. In addition. the Star Cities prtlettea Pro vides DEED officials with a 6seitf tisan mimities they can nest to do a plf flfiooal job of wooirhg developuito[ meroW and indrotrial oppom rare connnodity, and DEED docsattriltiato squander prospects on comrtadties &NI aren't prepared, Rosefeh says. Pie Star Cities program develop a'ac Th me Connnucd oa ncd ya6e 0 i • �.......f -�. ,. - -. -, -. ,. � .-.-,+ �w:*....,:. w7�..'+-:•^- i+, �+ t- �7"T tsn. n�...;+..- s*,,y.�,.,ew.C.- .n,�.r.•. -!r^.v .1.: -Y-... o.,r. -.. �,;, -,.,.. _. ._ .- . Page 20 Minnesota Red Estate loumal Apr. 14 -Apr. 27, 1988 ConNnradJnnrt precious page of professionalism, coupled with marketing and ptobkm- solving skills, through exten- sive training and hands -on experience. Now, when a prospect asks a question, Star Cities are usually ready with the answer. Tb recieve Star City certification, a com- munity must complete 11 tasks: • Establish a community organization responsible for economic development. A local governmental unit, such as the city council, must designate the responsibility by resolution. • Crew a local development corporation. • Perform a community profile, assessing the city's economic condition. • Draft a five -year plan for economic development strategy. • Complete a one -year work program defin- ing strategy related to the five -year economic development plan. • Draft a five-year capital improvement • Produce a slide presentation of the • Publish community. marketing brochure for potential developers. • Conduct an area labor survey. • Conduct an annual survey of community industries, keeping up with their expansion or relocation plans and their legislative concerns. • Market the city successfully to an in- dustrial client. fPi Communities sometimes grumble about the time and effort it takes to complete the pingtarn's 11 tasks, but they emerge with the know -how they treed. "It's like eating spinach. You don't like it, but it's good for you," says Jack Quinlivan, Thief River Falls' Star Cities coordinator. Rosefelt says it's common for a community to complete the 11 tasks within a year, but there is no deadline and communities can work at their own pace. Usually, the work is done by a group of community volunteers, such as an existing or planned economic development commis- sion. But it can also involve city officials, chamber of commerce members and other interested citizens. nlie program motivates the community to do the things that are necessary to become active in economic development;' Montevideo s Johnson says. Rosefelt says a community will also need to spend anywhere from $1,500 to $10,000 to hire help to complete some of the tasks, such as the slide presentation. But most com- munities can get by for less than $3,000. "There is no need to spend a lot of money," he says. "The heart of the program is to have an active volunteer group" And the rewards are plenty. Besides what Dick Kohlase of the Virginia Area Develop- ment Association calls "bragging rights;' complete with the Star City sign welcoming passers-by, the program brings new residents into town. Rosefelt says all Star Cities have had at least one business expand or locate in their town within a year of joining the program. "It's nice to have the sign out there, but that's just the tip of the iceberg;' says Robert Mingle, Benson economic development director. Receiving certification as a Star City is gratifying for any community, but Rosefelt says it is also important for Star Cities to go through the annual recertification process. "Economic development isn't a one -shot deal. It's a long -term project," Rosefelt em- phasized. To be recertified, a Star City must do more work, including an annual review of the community's economic needs. Windy Block, president of the Montevideo community development association, says even if it's a to of work, "The recertification process helps us stay on our toes" That sort of attitude has kept the program growing. DEED's first annual Star Cities training conference in 1981 attracted just 57 people; last year's fifth annual conference drew 310. But DEED expects the number of Star Cities to peak at about 50 within two years. By then, some of the original Star Cities will probably drop out of the program while other communities will be. certified for the first time. So far, every Star City has stayed in the program and most out -state Star Cities are sold on it. But some Twin Cities suburbs aren't so sure. Apple Valley was certified in April 1985, and Community Development Director John Gretz says that process was a positive learn- ing experience. But, he doubts Apple Valley will be recertified. "Quite frankly, we have not been very ac- tive (since being certified)," Gretz says. "Once that was done, it kind of fell apart." He says developers are eager to locate in Apple Valley because of its south suburban location, and that the time it takes to recertify could be better spew planning and working with propects. The situation is similar in Burnsville. That southern Minneapolis suburb has been a Star City since September 1983, but local officials are debating about dropping out. Community Development Director Mike Falk says Burnsville got involved in the Star Cities program to prepare itself for economic growth and to erase a perception that the ci- ty was a "no-growth" area. But Burnsville now has the development experience it needs, and $107 million in new commercial and industrial property tax valuation last year should dispel any linger- ing doubts about the city's potential. As a consequence, we've struggled a live bit with the Star Cities program; Falk says. Nit. Im Ceral al inJauory, Mt. Immune of Mfineace'a mewntsorCnlea The Iran RRaagoqlte community recently increased its city firaiiiiso 52 square miles by aiimooirg o adjR a OR uLq. Sot cty' dBcialsne hoping the Sur cities pawns will help man spur developmaa ddW vast ama. Mt. Iron, has a dot a a $165 million Wen's Diggeat employer, though depressed taconite market has cut employment so about 1,400 Mt. lion shun an Enterprise Zone wish Virginia. Vir&W Vaginia u amotlwr Ira com- mxuuly that aousglg ecauoroic op- men expettiae mrou`n "d Stan Chin ppooggrom. Certified to October 1985, Viginia u just snni.8 m per fn new knowledge in wok. It's rot easy. It's a tough sell, Dick Koldhow of the Virginia Area Dewhrp miens Association said. But he emphasiz- ed that the Star Coin program as helping. 1 bbitt Babbin, another Imn Range com- nautiry, became a Star City in Sepsember 1983. Sur City Coordinator Ray Huovinen says, "It meamu a la to our mfacturing built irg and the firm has a re ad ggrants from metres 3lwJpcoer 2 million ton of the The Babbitt Business Development Cener sea ciyovrwdbuilding dared by tMw companies, Kaason =rowing ad Pre ty Claw Ire. Bab brut is seeking gnnu to expand the Wilding. OO`'I'iivu officials say the Star Cities pm- gram Ives had some teal results for them. For sorters, Chamber Manager Chris Gilchrist says the program helped the community develop the usmantal park locals had rallied about creating for more man 20 years. The 33 -acm site has two clients so fan, Kehgei Sad Co. and Massop Electric Co. KeRgen Seed recently completed the full phase of a$b mill= expansion, d- drogAtitim N,WO square feet Tax mcm- ment financing, industrial moo" balls MW a Small Business, Dewlopnx a Loan helped fimarce lire project. Maerop, a bur roffartn equipment, hasaamaller bit in tlw park. 5ighteen new busitwgses hew stand u Olivia m the pap two years, ad the city has of them. taxircremen finwrwing fm six Of��dl^�el_�rl. asresaant was certi&d lap 1 say the community reputation with, 1 % years to 'It was a lot of work. on I mink dwas k :' lbsskn SavCities Com- mittee Chairman Wayne Omundson said. Debm Certified in August 1982, Delano is a Veteran of the Star Cities program. City officials credit the program with gtwing than a god releioiidtip with DEED that helped bring a $2 million a iser tmatmery plan to the community. Budding Materials Inc, a maker of doom and other wood recently WOta 55,000 sgnere hill"in the trey's industrial park. Delarnhelped with $90RM in idimtrial revenue bolds and P � otmn" mrethan $1 million and created about 35 jobs Am Assocunas, aneleamncs firm scr- virg due defense industry, built a 12.000 square foot building last summer, employing about 25 Peopia. The city po- vidd the sit at a reduced Cop ad dw total project cast about $400.000 ��n has enjoyed several major developments since becoming a Sour Ci- ty in March 1983. Lost year, Future products of Benson mated i been 8 cant since foabuilding in l had been vricam once Fingerha left ts budding Acquisition rid pan ofwhich ofthe was bolding cop $650000, pan of which was rxaeredbyasuss grant he Beret's own resolving loan fwd. The project was r, but 108 jobs M the end t this year, Wt has oduixi surpassed that goal. Future Productscoddemplq as marry as qq ,.e, 300 people by year's ed. Benson officials are helping Furore Products with a 20AM square foot expansion. TW RIVET FOS ThiefRiwr FWIs became a StuCay set August 1984 after inmajorempkger, Ar- tic Enterprises Inc, the maker of Artic Cm sro amnobiles, went broke and IBW people last theirl'obs. Thief Riwr Poll.- Economic Dewlap men Commission wit active long before Ns, town became a Sor City, but esd of- ficials say the DEED paigruu hoe ban helpful. The town has a large most airport and city officials are negotiating with several aircraft related industries that may locate In the area. St. Peter St. Pear officials say they haw a few projeess in the works these days, ben they don't wpm m tip their hand yet. However, they are willing to Washout the upcomingg expans ion of M Elec- umfcs. A 5250,000, 90Wsquare Wm- pension is expected to be complete nett inmate, manig 30joba. St Peter officials say Sou' Cities training helped than g�deta snsAW &I" Cities Dewlopnaa Gross m help finance the GIO expansion. FA Rive' Ells River City Administrator Tom flublin sryshiscommuniry hit teen real benefits from the Sur Cities program smock was certified in May 1985 Bubliz said the program cant get all the credit, but it surely helped Ells River land a $SW,OW DEED Small Cities Development Gram that was used m keep Roma Too[ ad Plastics Inc. in town. Wish about 100 people on the payroll, Roma Tool is one of Elk Roar's largest employers. Under the grant plan, Elk Riwr rese- ed the $500,000 from DEED, which it then loswd to Rome, Tool. The mqy will be allowed in leap the first $ 8a1:000 the plastics manufacturer pays back. Bublitz said there are plans to use dw money to set up a rewlving loan fund to aid new, or existing businesses. Bubliu said being a Sur City probably also helped Elk River secure anodwr DEED grant to help complete imprwo- merits to the toy's privardyownadd indus- trial park. Fdribaull "We had a big year in 1985:' Faribault Economic Development Director Swve Gmiwn proclaims. With some, help from the Star Cries program, the momentum has continued into 1986 aernw 1.11,22 �i tF. • Apr. 14 -Apr. 27, 19M Page " Minnesota Real 1 While he says the program is beneficial overall, it is geared toward out -stele com- mut hies and "the metro perspective hasn't been addressed:' Officials of otter metro area cities don't go sloog with that, and they plan to stick with the program. "If you're going to grow, if you're going to remain healthy, you've got to do it by bringing in added employment thmugh industry Cords LeSueur Growing communities, particularly those in the metro area, sometimes view the Star Cities program as a luxury. But their outstare cousins see it as a necessity. "Let's face it :' says Virginia's Kohlbace, .,up here on the Iron Range we need economic renewal and the Star Cities pro- gram provides some of the tools we need to try to do that :' Says Mt. Iron Mayor Frank Cerkvenik: "We have to do something." Other Iron Range Star Cities include Grand Rapids and Babbitt. The Iron Range also boasts Minnesota's only Sou City Area. Certified in March 19b, Hoyt Lakes, Aurora and White Township have pooled their efforts and tescutaes into one deNelopmaat group While Virginia is an individual Star City, Kollum concedes that it is important for Iron Range communities to work together. "We benefit from the successes of our neighbors, too," he adds. The Star Cities program also is popular with rural communities that have historical- ly had a heavy reliance on the term economy. "If you're Ping tngto grow, if you're going to remain healthy, you've got to do it by bring ing in added employment through industry. Agriculture is probably not going to do it anymore," says LeSueu Economic Develop• ment Coordinator Allan Cords. Regardless of where a community is located or what it relies on for its livelihood, DEED's Rosefelt says the Star Cities program can probably help. "We're finding that communities recognize that if they follow that process, there's going to be a payoff for them :' he says. But, he adds, the payoff isn't always tangi- ble. While the Star Cities program can play a direct role in commercial and industrial development and job creation, there's so mach more: It's also been known to enhance civic pride, improve visibility, foster a closer relationship with DEED, encourage com- munication between industries and,govern- ment, and teaeh citizens to work'together. In any case, Rosefelt says DEED is eager toIbare its knowledge. We're not alchemists who have special skills and are not willing to let anyone know what we're doing :' he says. Quarterly luncheons with officials of DEED and other state agencies are designed to update Star Cities on economic develop- ment strategies. DEED also provides counseling services and seminars. Montevideo s Block says the meetings are also a good way to make DEED officials aware of the concerns of Minnesota's small towns. "As they get better at knowing what the needs of communities are, the program will become even better :" he predicts. By most accounts, the Star Cam prograot is already pretty gam• "I would say that Star Cities is effective, especially based on the low amount of doll= Continaedoa amopW tK. Ja� 0 ,Ili I Wry. Pape 22 Minnesota Real Estate Journal Apr. 14 -Apr. 27, 1986 Co." -d from praoimu page we spend an it:' Rep. Bob Vanasek, DFL- New Prague, says. Vanasek, who is also the executive direc- tor of New Prague's development corpora- tion, says the program is popular with lawmakers because it uses local volunteers and doesn't cost the state much money. In- deed, only one DEED staffer works on the Star Cities program full -time, and the estimated annual budget is just $100,000. With that kind of cost-effectiveness in mind, Rosefelt says local Star City officials have urged legislators to save the program from arts. He says the program has wide sup- port and he believes that even if DEED were rtstructured or eliminated, Star Cities will live on. Lawmaker Vanasek agrees with that assessment: "I think that the Star Cities pro- gratin will survive." Sen. John Bernhagen, IR- Hutchinson, is another legislator who doubles as his town's community development director. He also believes the programs is too valuable to lose. "niere is a place for prudent and well thought- through programs that can help communities become competitive (in economic development)," Bemhagen says. He adds that he doesn't think DEED will be • eliminated, though all slate departments need constant review. Along the same lines, Vanasek favors some changes in the Star Cities program. He says DEED should put less emphasis on adding Star Cities and more on helping the cities that have already been certified. He also would like to see DEED serve as more of a "clear- inghouse of ideas:' helping Star Cities share ideas and experiences. Vanasek says one of the few complaints about the Star Cities program is that com- munities sometimes expect too much. Some believe that as soon as they are certified, developers will flock to their towns. Others expect more guidance from DEED. "When Star Cities was first proposed, we had higher expectations for the program: ad- mits Paul Vatderlitde, Gaud Rapids city ad- ministrator. But, he says, the community soon realized that the program was basical- ly a way for it to help itself. "Most of what goes on is up to the people in the town:' says Milne Mathews of the Osakis Chamber of Commerce. "I think what we finally realized is that we have to be involved ourselves" And as Vanasek concludes: "There's nothing magic about any economic develop- ment program, including Star Cities." E Star from page 20 • Faribault completed a $4 million downtown revitalization project in 1985 that renovated more than 50 commercial buildings, and added parking lots and parks. • Crown Cork and Seal, a Philadelphia - based can manufacturer, is building a $1 million, 50,000 square foot addition. Faribault used tax increment financing to help land the expansion, which will create 50 jobs. • With a can supplier right in town, Fari- bault Canning Inc. has expanded its operation by purchasing 4 Colorado bean processing plant and moving it to town. The $1.3 million project is expected to provide 20 jobs. An Economic Recovery Loan and tax increment financing helped. • Last fall, Cako, the maker of those clear plastic cake covers you get at the bakery, opened a $500,000, 25,000 square foot plant at the Faribault Industrial Park. Industrial development bads and tax increment incen- tives helped create 40 jobs. • ABC Bus Co., a firm that refurbishes buses, finished a $12 million, 60,000 expan- sion in 1985. '[ax increment financing and a Small Business Administration loan helped create 100 jobs. Another 50 jobs may be add- ed. ABC has refurbished buses for MTC, Greyhound and Jefferson bus lines. • Faribault Woolen Mills, the city's oldest industry, is working on a $2 million, two- phase expansion of office, manufacturing, warehouse and retail space. Tax increment financing was used. Tracy Tracy officials say the Star Cities program has helped them be prepared when develop- ment prospects come along. The community is assisting Homera Inc., a modular home manufacturer, with expan- sion plans and is working with DEED on possible financing packages that could in- crease Homers s number of employees from 20 to 40. Waseca has been a Star City since May 1984. Development includes the construction Lion of a 41,300 retail center, which would include a 24,960 square foot Wal -Mart store and another 5,6110 square feet of retail space. The 7.5 -acre site would also include parking for 441 cars. Concoction is scheduled to begin this spring. i Construction on a new retail censer is ex- pected to begin in Monticello this sprig, finishing up this 611. Monticello officials say they used some of their Star Cities education to put together tax increment financing and industrial revenue bonds for the $1.1 million, 33000 square foot project. Lincoln Properties of Edina recently ac- quired the 44000 square foot Monticello Mall near I -94, and city officials say the new landlord plans to add another 2000 square fret to that center. IkSueur There was trouble in the Valley of the Jol- ly Green Giant when Pilisiwry purchased the vegetable canning firm several years ago. Many jobs moved out of LeSueur. But, with some help of the Star Cities program, LeSueur's 1985 employment was its highest ever. Here are some reasons why: • Locally owned LeSueur Foundry hnc. opened a $4 million plastics plant that will employ more than 100 people when in full production. LeSueur helped with tax incre- meta financing and industrial revenue bonds • Telex, a communications company, moved a plant from Rochester, N.Y., to LeSueur in 1985. The plant, which manufac- tures 35mm slide projectors provided about 100 trees jobs. I eSuau and nearby Blue Earth each got a $125000 Small Cities Economic Development Giant to loan to Telex to help with relocation costs. • LeSueur Bioisolates, a joint venture to pm a mbodproduct went on line in Itoe A transAdantit joint venture involving LeSueur Cheese Co. and the Wales -based Bioisolates, the project benefited from $4 million in industrial revenue bonds. r a Ossakb Osalos was the third Star City certified, getting the nod in May 1982. City officials say they needed the program to get orpiruz- ed and to make contacts with DEED: Since then, Osakis has attracted a radio station and a clinic project The town's economic development group has formed a non - profit organisation to sell pull-tabs to raise moray for a low- interest loan program to aid local development. Fairmont Fairmont became a Star City in January 1985 and aided American Western Corp., a plastics firm, with a 32,000 square foot ex- pansion in its first year The city helped American Western make its application for industrial revenue bonds to finance new equipment and warehouse space, adding about 15 employees. City officials didn't complete as many commercial-and mdustrial develapnrrnt pro- jects as they expected in 1985, so they plan to work toward more realistic goals this year. fit. M' Apr. 14 -Apr. 27, 1988 Minnesota Real Finite Journal Page 23 flukhimson officials are working on a x800,000 project in which employees will ppurrarhaassee an existing metal finishing firm. 71ewroetd7y's Metal Finishing amnunc- ad plans m adu ore, and employees plan to Purchase the busimesa to keep i got call- ing it New Dimension Plating. 77he bu siness cmpkoyssbout V poaple, but the new owners hope io add 50 employees. Hutchinson is us- ing the Smell Cities Guru program to help Laamcee the project. Hutchimsom also has used industrial seweeve bands to help fin&= a new ounce bow and the rehabilitation of an existing service station/cooveniem store. City of- fictals helped explore financing options 6r a 54 -roars Lord project that ended up be- Ng Privately financed. [U M Only by doing the Star Cities program's required industry survey did Moralearo that the local F ngerbut was considering expan- sion. With that inkrmation. the city for - nalsted a financing package that led to a 81.2 million, 60,000 square foot project in early 1985. Financing help included industrial revenue bonds. More is looping into other projects now, including downtown redevelopment. nc� FeWN laW& Fergus Falls was the second Star City, receiving certification in May 1982. Since then, city officials say, they have worked with about 60 to 80 business and industrial clients annually. There have been several recent developments. • Frontier Equipment, a packing machine manufacmm, built a S300AM 150W square 9 Technical Pblymers, a plastics firm, moved into a 17,500 square foot vacant warehouse. • BarcLry Im ernational, a wood products company, moved imso s 18AW square foot va- cant structure. • Shoremaster, a marine dock manufac- turer, built a 5285904 17,500 square Boot plant. Fergus Falls is also an Enterprise Zone. Northfield Northfield has landed numerous com- mercial and industrial developments since becoming a Star City in September LOU. Ci- ty officials cant completely credit die success to the Star Cities program, but they say it has helped with several recent projects. • Malt- O-Meal is putting the finishing touches on a 100,000 equate foot warehouse/ distribution center. Northfield used tax incre- ment financing to help with land costs and provided industrial revenue bonds to help finance the rest of the more than $2 million project. • Fairway Foods recently completed a =square foot warehouse addition that was sided by $2 million in industrial revenue bonds. • Cardinal Glass selected Northfield in 1985 as the site for a $6.7 million, 6WW square foot plant. Tax increment financing was used for the project, which should be operational within two months, creating 65 jobs. Northfield is also working on $1.5 million in downtown improvements. a • • 0