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cp06-10-86 cIdUTCHINSON CITY CALENDAR WEEK OF JUNE 8 TO JUNE 14 , 1986 WEDNESDAY =11- 10 a.m. - Directors Meeting 7:30 1,.m. Airport Commisslo SUNDAY -8- MONDAY -9- THURSDAY -12- FLAG DAY CEREMONY IN LIBRARY SQUARE AND FIRST BAND CONGER+ OF THE SEASON 7 p.m. - Board of Review FRIDAY -13- TUE ,AY -10- 6 p.m. - Council /Insurance Meet at Fire Hall 7:30 p.m. City Council SATURDAY -14- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 10, 1986 1. Call to Order - 7:30 P.M. 2. Invocation - Representative of Ministerial Association 3. Consideration of Minutes - Regular Meeting of May 27, 1986 - Bid of May X1986 - Board of Review of June 5, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Library Board Minutes dated May 12, 1986 2. Hospital Board Minutes dated April 15, 1986 3. Senior Advisory Board Minutes dated April 16, 1986 4. Building Official's Report dated April, 1986 Action - Motion to reject - Motion to order minutes and report filed (b) Consideration of Appointments: 1. Police Commission - Jeff Haag Action - Motion to ratify appointment 5. Public Hearin - 8_00 P.M. (a) Improvement Project 86 -08 Action - Motion to close hearing - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution No. 8295 (b) Assessment Roll No. 217 - Improvement Project 86 -07 (Letting No. 7) Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive readings and adopt Resolutions No. 8298 and No. 8299 (c) Assessment Roll No. 216 - Improvement Project 86 -06 (Letting No. 6) Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive readings and adopt Resolutions No. 8296 and No. 8297 1 CITY COUNCIL AGENDA - JUNE 10, 1986 0 6. Communications, Requests and Petitions (a) Consideration of Request by Hutchinson Drug Store to Hold Sidewalk Sale on Wednesday, June 18, 1986. Action - Motion to reject - Motion to approve request (b) Consideration of Request by Hutch Jaycee Water Carnival for Non - intoxicating Liquor License for Saturday, June 21 and Sunday, June 22 at Roberts Park and also Sunday, June 22 at Faigrgrounds, with fee waived. Action - Motion to reject - Motion to approve request (c) Consideration of Request by Citizens Bank & Trust to Use Public Square for Weekend of September 13, 1986. Action - Motion to reject - Motion to approve request (d) Consideration of Request by County Chapel (First Apostolic Church) to use Library Park and Band Shell with Electrical on Saturday, June 28 from 11 a.m, to 1 p.m. Action - Motion to reject - Motion to approve request 7. Resolutions and Ordinances (a) Amendment of Ordinance 1015 entitled "Dogs" Action - Motion to reject - Motion to waive first reading of Ordinance 14/86 and set second reading for June 24. (b) Resolution No. 8305 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 8304 Establishing Interest Rates for 1986 Projects Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 8303 Transferring $162,207 from Special Assessment Bond Fund to General Fund for Engineering and Administrative Fees Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 8302 Transferring $8,852 from Public Sites Fund to Recreation and Pool Construction Fund Action - Motion to reject - Motion to waive reading and adopt . (f) Resolution No. 8301 Transferring Liquor Store Funds Action - Motion to reject - Motion to waive reading and adopt 2 CITY COUNCIL AGENDA - JUNE 10, 1986 . 8. Unfinished Business (a) Consideration of Rezoning As Requested By City Staff (Wastewater Treatment Plant Site) with favorable recommendation of Planning Commission Action - Motion to waive second reading and adopt Ordinance No. 11/86 (b) Consideration of Merit Recommendation forCity Administrator (DEFERRED MAY 27, 1986) Action - (c) Consideration of Communication from Director of Engineering Concerning Railroad Spur Line and Connector Track Action - 9. New Business (a) Consideration of Survey of Building Permit Fees by Bldg. Department Action - . (b) Consideration of Engineer's Report and Resolution Ordering Improve- ment and Preparation of Plans for Project No. 86 -09 LJ Action - Motion to reject - Motion to approve engineer's report and adopt Resolution No. 8300 Ordering Plans and Specifications (c) Consideration of Ordering Preparation of Plans and Specifications for Project 86 -08 Action - Motion to reject - Motion to approve (d) Consideration of Resolution Adopting Assessment Roll No. 216 (Project 86 -06) and of Resolution Accepting Bid and Awarding Contract for Project 86 -06 Action - Motion to reject - Motion to adopt Resolutions 8296 and 8297 (e) Consideration of Resolution Adopting Assessment Roll 217 (Project 86 -07) and of Resolution Accepting Bid and Awarding Contract for Project 86 -07 Action - Motion to reject - Motion to adopt Resolutions 8298 and 8299 3 CITY COUNCIL AGENDA - JUNE 10, 1986 (f) Consideration of Reports of Police Chief and City Forester Concerning Unsightly Properties Action - (g) Consideration of Request by Junker Sanitation for a Rate Increase Action - (h) Consideration of Plan for Cul -de -Sac and Drive on East Freemont for Greencastle Project Action - (i) Consideration of Request by Newell Weed to Spread Dirt on Cemetery Property Action - (j) Consideration of Bids for Group Health Insurance (DEFERRED 5-15 -86) Action - (k) Consideration of Bids for Group Life Insurance (DEFERRED 5- 15 -86) Action - (1) Consideration of Calling for Bids and Setting Bid Opening Date for July 7, 1986, at 2 p.m., for Dental Insurance Action - Motion to reject - Motion to call for bids and set bid opening date (m) Consideration of Establishing Special Council Meeting for Monday, June 16 at 9:00 p.m. for Follow -up to Planning Commission Item(s) Action - Motion to reject - Motion to approve special meeting date (n) Consideration of Adopting City Policy Handbook Action - (o) Consideration of Subdivision Agreement for Hellands 7th Addition Action - Motion to reject - Motion to approve subdivision agreement (p) Consideration of Communication from City Attorney Relative to Unfinished Items 0 Action - V. CITY COUNCIL AGENDA - JUNE 10, 1986 • (q) Consideration of Request for 60 -day Extension of Starting Date for Construction of Railroad Connector and Elevator Spur Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment i 5 0 • • MINUTES BID OPENING TUESDAY, MAY 20, 1986 The bid opening was called to order by City Administrator Plotz at 2:00 P.M. Present were: City Administrator Gary 0. Plotz, Director of Engineering Marlow Y. Priebe, and Administrative Secretary Marilyn Swanson. Publication No. 3543, Advertisement for Bids, Letting No. 6, Project No. 86 -06 was read in part. The following bids were opened and read: Wm. Mueller & Sons, Inc. Hamburg, MN $5,013.00 Atkinson Blacktop Service, Inc. Litchfield, MN $6,178.00 Publication No. 3544, Advertisement for Bids, Letting No. 7, Project No. 86 -07 was read in part. The following bid was opened and read: Juul Contracting Company Hutchinson, MN $16,583.25 The bids were referred to the Engineering Department for review. There being no further business, the meeting adjourned at 2:05 P.M. 00 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 27, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Mar- lin Torgerson, and Mayor Paul L. Ackland. Absent: Alderman Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of May 13, 1986 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - APRIL 1986 2. LIBRARY BOARD MINUTES DATED MAY 1, 1986 3. PLANNING COMMISSION MINUTES DATED APRIL 15, 1986 4. NURSING HOME BOARD MINUTES DATED APRIL 24, 1986 AND MAY 1, 1986 • The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to order the report and minutes filed. (b) CONSIDERATION OF APPOINTMENTS: 1. POLICE COMMISSION - JEFF HAAG 2. COMMUNITY ENERGY COUNCIL - BUTCH WENTWORTH, GLENN MATEJKA, JAY BEYTIEN, HUGH FOSTER, KEN PRIHODA 3. POLICE STATION BUILDING CONSTRUCTION COMMITTEE: CHAIRMAN DICK BURGART, NORM TULMAN, PAT DURFEE, MARLIN TORGERSON, PAT MIKULECKY, EX- OFFICIO DEAN O'BORSKY 4. TREE BOARD - ROY JOHNSEN AND MURRAY SWENSON Alderman Mlinar moved to defer appointment to the Police Commission and to ratify the other appointments. Motion seconded by Alderman Torger- son and carried unanimously. 5. PUBLIC HEARING - 8:00 P.M. (a) WINE LICENSE FOR SHAKEY'S PIZZA 0 Mayor Ackland called the public hearing to order at 8:10 P.M. 1 � CITY COUNCIL MINUTES - MAY 27, 1986 . City Attorney Schaefer stated he would obtain a legal opinion from the Liquor Control Board regarding the arrangements for operation between Scalawags and Shakey's Pizza. The motion was made by Alderman Mlinar to close the hearing at 8:11 P.M. Motion seconded by Alderman Torgerson and unanimously carried. Fallowing discussion, Alderman Torgerson moved to approve and issue a wine license to Shakey's Pizza. Motion seconded by Alderman Mlinar and carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF PETITION FOR IMPROVEMENTS OF STILLINGS -HOEFT ADDITION (SEE AGENDA NO. 9 -N) After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve calling for an engineer's report and to waive reading and adopt Resolution No. 8294. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8281 - RESOLUTION FOR PURCHASE . Alderman Mlinar moved to waive reading and adopt Resolution No. 8281. Motion seconded by Alderman Torgerson and carried unanimously. (b) RESOLUTION NO. 8292 - RESOLUTION ACCEPTING PLEDGED SECURITY FROM FIRST BANK OF MINNESOTA The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8292. Motion unanimously carried. (c) ORDINANCE NO. 13/86 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 19 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" The motion was made by Alderman Torgerson, seconded by Alderman Carls and carried unanimously, to waive second reading and adopt Ordinance No. 737. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REZONING AS REQUESTED BY CITY STAFF (WASTEWATER TREATMENT PLANT SITE) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED MAY 13, 1986) Engineer Priebe reported on the R -2 zoning and the proposed buffer. Following discussion, Alderman Mlinar moved to approve the rezoning and 2 CITY COUNCIL MINUTES - MAY 27, 1986 • to waive first reading of Ordinance No. 11/86 and set the second read- ing for June 10, 1986. Motion seconded by Alderman Torgerson and car- ried unanimously. (b) CONSIDERATION OF DEFERRED REQUESTS FOR CITY FUNDING 1. LIGHT STANDARDS FOR TARTAN PARK (2- 11 -86) Mr. Lee Cox, representing the Hutchinson Baseball Association, re- viewed the previous request for City funding in the amount of $7,860 to purchase light standards (poles) for Tartan Park. He stated the Asso- ciation would pay for the cost of installing the lights. City Administrator Plotz reported funds from the Public Site Trust Fund could be used for the purpose of park land acquisition and improvement. After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the use of $7,860 from the Public Site Trust Fund to purchase the light standards. Motion unanimously car- ried. 2. TENNIS COURT IMPROVEMENT (4- 22 -86) Following discussion, Alderman Carls moved to approve the tennis court . improvements on a share cost of 50% by the City and 50% by the School District. Motion seconded by Alderman Mlinar and carried unanimously. 3. MERIT RECOMMENDATIONS (1- 28 -86) Personnel Coordinator Sitz reviewed the merit recommendations being submitted by the directors for employees in their departments. She stated one part -time employee in the Park Department had been omitted from the list and requested a two percent merit increase for same. During discussion, it was the consensus of the Council that the City Administrator should make the recommendation(s) for directors' merit adjustments. After extensive discussion, Alderman Torgerson moved to approve the merit recommendations as presented by the Personnel Coordinator and City Administrator. Motion seconded by Alderman Carls and carried three to one, with Aldermen Carls and Torgerson and Mayor Ackland vot- ing aye and Alderman Mlinar voting nay. The motion was made by Alderman Torgerson, seconded by Alderman Carls, to defer consideration of the City Administrator's merit increase until the next Council meeting. Motion unanimously carried. It was reported that the Fire Marshal /Safety Coordinator and Building Official had both requested a job reclassification. Following discus - sion, the motion was made by Alderman Mlinar to approve the request for the committee to reevaluate the classifications of Fire Marshal /Safety 3 r1 U • 0 CITY COUNCIL MINUTES - MAY 27, 1986 Coordinator, Building Official, and any others pending. Motion sec- onded by Alderman Torgerson and carried unanimously. (c) INSTALLATION OF HANDICAP RAMP NEAR ENTRANCE OF PUBLIC LIBRARY (REQUESTED BY ALDERMAN MIKE CARLS) (DEFERRED MAY 13, 1986) The City Engineer presented four options and cost estimates from Han- son Construction Company to install a handicap ramp near the entrance of the public library. It was his recommendation to locate it in the middle of the median, which was the City's original choice. The cost for the work could be taken out of the library construction fund. Following discussion, Alderman Torgerson moved to accept option No. 1, using a concrete surface, at a cost of $566.50. Motion seconded by Alderman Carls and unanimously carried. Alderman Carls moved to direct the City Administrator and City Attor- ney to pursue the City Engineer's recommendation to contact the archi- tect regarding the additional cost of changing the ramp. The motion was seconded by Alderman Mlinar and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to authorize discontinuation of service as recommended unless other arrangements have been made. (b) CONSIDERATION OF JOINT HUTCHINSON SCHOOL DISTRICT AND CITY OF HUTCHINSON POLICY FOR USE OF FACILITIES City Administrator Plotz reported a joint school /city committee had established a policy and fees for the use of facilities. Following discussion, Alderman Mlinar moved to approve the policy. Alderman Carls seconded the motion and unanimously carried. (c) CONSIDERATION OF LEASE FOR CIVIC ARENA BETWEEN CITY OF HUTCHINSON AND SCHOOL DISTRICT NO. 423 After discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the lease agreement. Motion carried unan- imously. (d) CONSIDERATION OF ELEVATOR MAINTENANCE CONTRACT FOR LIBRARY Following discussion, Alderman Carls moved to approve the elevator maintenance contract for the public library at a rate of $53 per month, effective July 1, 1986. Motion seconded by Alderman Mlinar and unani- mously carried. 4 CITY COUNCIL MINUTES - MAY 27, 1986 r(e) CONSIDERATION OF DISSOLUTION OF POLICE STATION BUILDING COMMITTEE It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to ratify the executive order by the Mayor to dissolve the Police Station Building Committee and to send letters of appreciation for services rendered to the City of Hutchinson. Motion unanimously carried. (f) CONSIDERATION OF ADVERTISING FOR MOTOR POOL REPLACEMENT VEHICLES Director Ralph Neumann requested authorization to write specifications and advertise for bids for the following equipment: one used back hoe for the cemetery, one used tandem truck for the Street Department, and one new one and one -half ton flat bed truck (or equivalent) for the Park Department. The motion was made by Alderman Torgerson to approve advertising for bids. Motion seconded by Alderman Mlinar and carried unanimously. (g) CONSIDERATION OF CONTINUING CONSULTING SERVICES WITH AMERICAN RISK SERVICES, INC. City Administrator Plotz reviewed the background of the City's insur- ance consultant firms and stated the contract with American Risk Serv- ices would expire May 31, 1986. The proposed contract was for $800 per month, with an option to cancel by August 31, 1986. The fee would be split equally among the four entities. It was not advisable to change consulting firms when the City was in the process of securing a new carrier. Fallowing discussion, Alderman Mlinar moved to approve the consulting services proposal of American Risk Services, Inc. for $800 per month and to pursue checking into other available consulting firms. Motion seconded by Alderman Torgerson and unanimously carried. (h) CONSIDERATION OF ESTABLISHING DATE OF JUNE 5, 1986 AT 4:00 P.M. FOR BOARD OF REVIEW FOR REFUSE SERVICES BY JUNKER SANITATION SERVICE The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the date for the Board of Review. Motion unanimously carried. (i) CONSIDERATION OF APPLICATION FOR RETAIL "ON SALE" NON- INTOXICATING MALT LIQUOR LICENSE FOR SHAKEY'S PIZZA BY RICHARD WESTLUND Alderman Torgerson moved to approve the application and issue the li- cense. Motion seconded by Alderman Mlinar and carried unanimously. (j) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY GERALD AND CHARLEEN BLOCK WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STIPULATION 0 Following discussion, it was moved by Alderman Mlinar to approve the 5 CITY COUNCIL MINUTES - MAY 27, 1986 • conditional use permit and to waive reading and adopt Resolution No. 8282. Alderman Carls seconded the motion, and it unanimously carried. (k) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY DAVID MCGRAW WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz provided information regarding the denial of the request by the Planning Commission. After discussion, the motion was made by Alderman Mlinar to deny the variance request based on the fact that the test of reasonable use was not met and that the property could be put to other use. Motion sec- onded by Alderman Torgerson and carried unanimously. (1) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY JON OTTESON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the conditional use permit and to waive reading and adopt Resolution No. 8283. Motion unanimously car- ried. (m) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY JON OTTESON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION • After discussion, Alderman Torgerson moved to approve the variance and to waive reading and adopt Resolution No. 8284. Motion seconded by Alderman Carls and carried unanimously. RECESS: The City Council adjourned for a five minute recess at 9:00 P.M. (n) CONSIDERATION OF PRELIMINARY PLAT OF STILLINGS -HOEFT ADDITION SUBMITTED BY HARLOW STILLINGS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson to ap- prove the preliminary plat and to waive reading and adopt Resolution No. 8285, with the stipulation that prior to approval of the final plat, a subdivision agreement must be executed and parks and playground contribution in the amount of $406.56 be paid. Motion seconded by Ald- erman Mlinar and unanimously carried. (o) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464, SECTIONS 6.03, 6.05 AND 6.08 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Torgerson moved to approve the amendment and to waive the first reading of Ordinance No. 12/86 and set the second reading for June 10, 1986. Motion seconded by Alderman Carls and car- ried unanimously. 0 CITY COUNCIL MINUTES - MAY 27, 1986 (p) CONSIDERATION OF REVIEW OF COMPREHENSIVE PLAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Engineer Priebe reported the Comprehensive Plan would be updated for 1987 for an annual review by the Planning Commission. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the Comprehensive Plan. Motion unanimously carried. (q) CONSIDERATION OF FINAL PLAT OF HELLAND'S SEVENTH ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mlinar moved to approve the final plat and subdivision agreement and to waive reading and adopt Resolution No. 8293. Motion seconded by Alderman Torgerson and carried unanimously. (r) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY GERALD GASSMAN TO MCLEOD COUNTY (WITHIN TWO MILE RADIUS) FOR " TARADIDDLE ACRES" WITH NO OBJECTION FROM PLANNING COMMISSION After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to recommend the preliminary plat to the County with no objection. Motion unanimously carried. (s) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY GEORGE HERBERT TO MCLEOD COUNTY (WITHIN TWO MILE RADIUS) FOR NORTHERN VIEW ACRES WITH NO OBJEC- TION FROM PLANNING COMMISSION Following discussion, Alderman Carls moved to recommend the preliminary plat to the County with no objection. Motion seconded by Alderman Tor- gerson and carried unanimously. (t) CONSIDERATION OF REZONING TARADIDDLE ACRES WITH NO OBJECTION FROM PLANNING COMMISSION After discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to recommend the rezoning to the County with no objec- tion. Motion unanimously carried. (u) CONSIDERATION OF REZONING NORTHERN VIEW ACRES WITH NO OBJECTION FROM PLANNING COMMISSION Following discussion, it was moved by Alderman Carls, seconded by Ald- erman Torgerson, to recommend the rezoning to the County with no ob- jection. Motion carried unanimously. (v) CONSIDERATION OF LOANING MONEY FOR EXPANSION OF MEDICAL OFFICE BUILDING Administrator Phil Graves reported on the proposed expansion project of the Medical Office Building to construct a 3,000 square foot addition to the east of its present location at an estimated cost of $160,000. II CITY COUNCIL MINUTES - MAY 27, 1986 • The Medical Center would revert ownership of space back to the hospital after a five year period. He stated the hospital had proposed a fi- nancing arrangement and lease agreement to the Hutchinson Medical Cen- ter to construct its additional space, with authorization from the City Council to use hospital funds in this manner. City Attorney Schaefer stated that State Statute limited the types of investments municipal hospitals could participate in. However, the hospital could act as a lending institution, loaning the money to the Medical Center at a negotiated rate of interest, to be paid back over a certain length of time. The facilities would then be given back to the hospital in return for lease credits for a negotiated number of years. The current lease would be in force and effect and carry over into the lease of the new building. Following discussion, Alderman Mlinar moved to approve loaning money for expansion of the Medical Office Building. Motion seconded by Ald- erman Carls and unanimously carried. (w) CONSIDERATION OF APPLICATION FOR RETAIL "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR HUTCHINSON TRAVELERS BASEBALL CLUB After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the application, issue the license and • waive the fee, based on the Police Chief's recommendations. Motion carried unanimously. (x) CONSIDERATION OF ORDERING PREPARATION OF ENGINEER'S REPORT ON IMPROVE- MENT PROJECT NO. 86 -08 City Engineer Priebe presented an engineer's report on project No. 86 -08. Following discussion, Alderman Torgerson moved to approve the engin- eer's report on project No. 86 -08, to set a public hearing for June 10, 1986 at 8 :00 P.M., and to waive readings and adopt Resolutions No. 8286 and No. 8287. Motion seconded by Alderman Carls and unanimously car- ried. (y) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 216 AND SETTING PUBLIC HEARING After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to order preparation of Assessment Roll No. 216, to set public hearing June 10, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8288 and No. 8290. Motion carried unani- mously. (z) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 217 AND SETTING PUBLIC HEARING 0 CITY COUNCIL MINUTES - MAY 27, 1986 • Following discussion of the water drainage problem in the area of Maplewood Academy, Alderman Torgerson moved to order preparation of Assessment Roll No. 217, to set public hearing June 10, 1986 at 8;00 P.M., and to waive readings and adopt Resolutions No. 8289 and No. 8291. Motion seconded by Alderman Mlinar and unanimously carried. (a -a) CONSIDERATION OF DRAINAGE AT CIVIC ARENA Engineer Priebe reported that the estimated cost for construction of a storm sewer line from the Civic Arena parking lot to the 60" trunk line on Linden Avenue would be $12,635. He then requested approval of Change Order No. 1 for the 1986 Letting No. 3 to include this work. Alderman Torgerson moved to approve Change Order No. 1 at the reduced amount proposed. Motion seconded by Alderman Mlinar and unanimously carried. (b-b) CONSIDERATION OF WARD /PRECINCT BOUNDARIES APPROVED FOR 1990 CENSUS City Administrator Plotz reported the Minnesota State Planning Agency had submitted a slight change in the ward /precinct boundaries along South Grade Road from Merrill to Hwy. 15. Instead of the boundary go- ing through the shopping center, it would follow South Grade Road. is area discussion, Alderman Carls moved to approve the one block area on the ward /precinct boundaries map. Motion seconded by Alder- man Mlinar and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that he, the Finance Director and Community Development Director John Bernhagen would be meeting on May 28 with the Minnesota Economic and Energy Department regarding the grant for New Dimension Plating. It was reported that the City Administrator and Mayor would be attend- ing a Coalition of Outstate Cities Legislative Conference on May 29 and 30 in Brainerd. The Council members were reminded of the joint meeting with the County Commissioners on May 28 at Maplewood Academy to address the water drainage problem in that area of town. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls reported on a complaint he received regarding a city facility being left open at Jaycee Park. . Further concern was expressed regarding the water situation on Miller 0 CITY COUNCIL MINUTES - MAY 27, 1986 • Street, east of the Bethlehem United Methodist Church. On the night of the recent downpair of rain, several people in the area had the sanitary sewer line in their basement floors back up. The City Engineer stated the line was overloaded and backed up due to the heavy rain coming into the storm sewer. Alderman Carls recommended that the City do a check on sump pumps to determine if they are being connected to the storm sewer, which is il- legal. Mayor Ackland suggested enforcing the ordinance against sump pump hook -up into the storm sewer and charge offenders a fine. The City Engineer recommended a written notice be sent to the public through the water billing statements informing them what the ordinance stated and that it would be enforced. Administrator Plotz suggested having the City Attorney prepare a policy on fines and enforcement, and present his recommendation to the City Council. Alderman Carls moved to approve directing the City Attorney to prepare a policy. Motion seconded by Alderman Mlinar and unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson expressed concern regarding weed control and unmowed grass within the City limits. City Administrator Plotz explained the procedure for dealing with this issue and what the City ordinance states on the matter. After discussion, Alderman Torgerson moved to • publish an article in the newspaper regarding weed cutting and what procedure would be followed if not taken care of. Motion seconded by Alderman Carls and carried unanimously. (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Priebe reported that a study was being done regarding the sewer system in the City. He also addressed the Larson Street area. Alderman Carls suggested that the residents in the Larson Street area be contacted to attend the June 24 Council meeting. In addition to a letter, they should receive a copy of the cost estimate and proposed map. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:45 P.M. 10 MINUTES BOARD OF REVIEW - JUNKER SANITATION SERVICE JUNE 5, 1986 The Board of Review met at 4 p.m. in the City Council Chambers. Members present were Mayor Paul Ackland, Alderman Mike Carls, Alderman Marlin Torgerson, Alderman Pat Mikulecky. Also present were City Administrator Gary Plotz and Finance Director Ken Merrill as well as Jim Junker and his representatives. Mayor Ackland opened the meeting, stating the purpose was to hear any citizen comments concerning refuse service. Dennis Riedel, 515 Huron, stated a weekly pickup was missed during a blizzard last winter. He wants provision for make -up service in such an event. Jim Junker responded that only two scheduled pickups have been cancelled due to weather in the past 17 years and that it would have been dangerous to attempt service. Phil Brooks, 374 Larson, stated that small rocks had not been picked up at his residence when they were placed with the refuse. Mayor Ackland and Jim Junker responded that the contract prohibits placing of rocks in refuse since they do damage to equipment. There being no further comments from the audience, the hearing was closed at 4:20 p.m. There followed discussion between Jim Junker and the Council concerning rates. Mr. Junker presented letters to the Council stating that the McLeod County Landfill rate will be increasing to $5.60 per month starting July 1, 1986 (from its present $2.60) due to P.C.A. requirements. Junker Sanitation submits a request for an increase to $5.50 per month per unit. There was discussion concerning 3M's refuse removal, which may be in violation of the City's contract with Junker. The City Attorney is to follow up on this matter. Mayor Ackland stated the council will consider Junker Sanitation's request for a rate increase at a subsequent regular council meeting. There being no further business, the meeting adjourned at 5 p.m. PIONEERLAND LIBRARY SYSTEM • Hq.! 410 West Fifth Street Willmar, MN 56201 Burton L. Sundborq, Dir*ctor LIBRARY Phone No. 612/235 -3162 PIONEERLAND LIBRARY SYSTEM LIBRARY BOARD MEETING Agenda for June 9, 1986 NOTE: Meeting will be held in the basement meeting room of the public librar)i in Willmar. Trustees not attending are asked to call Willmar (235 -3162) or Montevideo (269 -5644) collect. 7:96 p.m. Finance Committee (Bebrink, Johnson, Nelson, Barker, Lundstrom) 7:30 p.m. Pioneerland Library Board meets 1. Call to order and roll call 2. Approval of minutes of the May 12 Board meeting (enclosed) 3. Financial report for May (enclosed) a. Consideration of the 1985 audit 4. Report of the Director (enclosed) a. Monthly statistics for May 5. Approval of bills (contingent upon review by Finance Committee) • 6. Committee and project reports a. Automation Committee 7. Communications a. Office of Library Development and Services B. Old Business a. Consider implications of action taken at last Board meeting regarding Meeker County b. Further consideration of 1987 Operational Budget. The chart showing exact costs for each governing unit cannot be calcu- lated until we get the EARC Adjusted Valuation figures for 1985, hopefully in July. c. Consideration of current and projected automation budget d. By -laws amendment (regarding the point at which an annual budget is to be considered final and adopted) is to be voted on (enclosed) e. Long Range Plan must be approved this month. 9. New Business a. Approval of State /Federal Aid applications b. Consideration of future of Lake Lillian Library 10. Other a. Next board meeting is July 14 11. Mileage vouchers and adjournment • zj_o�( • E Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Present: Absent: Absent: Absent: Absent: Absent: Absent: May 12, 1986 James Phalen, Graceville Steve Boehlke, Montevideo Stan Jacobson, Granite Falls Rebecca Huseby, Pennock Wayne Hebrink, Renville Orlynn Mankell, New London Kathleen Kubasch, Winsted Milo Kubasch, Winsted Howard Turck, Litchfield Jeanne Lundstrom, Grove City Jerome Waters, Litchfield John Langan, Danvers Kay Frederickson, Murdock Curtis Johnson, Appleton Rose Engebretson, Bird Island Ethelyn Byhaug, Dawson Angelyne Montonye, Graceville Lionel Barker, Glencoe John Horrocks, Hutchinson Albert Linde, Hutchinson Shirley Schutt, Kerkhoven Delores Condon, Litchfield Dale Smolnisky, Litchfield Gladys Nelson, Ortonville Linda Ulrich, Renville Carol Conradi, Willmar Jeanette Buchanan, Willmar LeRoy Sanders, Willmar Burton Sundberg, Director Robert Boese, Associate Director Kathy Matson, Associate Director Paula Gilsrud, Montevideo* Jean Stranberg, Atwater Lilah Buhr, Stewart* Laurie DeMarce, Benson* Adelle Jacoby, Hector* Anne Maguire, Madison* *Excused absence Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Representing: Big Stone County Chippewa County Chippewa County Kandiyohi County Kandiyohi County Kandiyohi County McLeod County McLeod County Meeker County Meeker County Meeker County Swift County Swift County Appleton Bird Island Dawson Graceville Glencoe Hutchinson Hutchinson Kerkhoven Litchfield Litchfield Ortonville Renville Willmar Willmar Willmar Chippewa County Kandiyohi County McLeod County Benson Hector Madison Also present: Carol Blunt, Litchfield Jeanette Stottrup, Litchfield Pat Smith, Litchfield Elsie Johnson, Litchfield Stan Roeser, Litchfield Dave Lauritsen, Montevideo Loyce Knutson, Grove City Allen Knutson, Grove City Viola Flann, Lake Lillian Donna Scott, Lake Lillian The meeting was called to order at 7:35 by chairman Sanders. .Buchanan /Condon moved and seconded acceptance of the minutes of the April 14 Executive Committee meeting. Carried. Johnson /Lundstrom moved and seconded acceptance of the Treasurer's report. Carried. Director's Report: The March and April 1986 circulation reports and the quarterly bookmobile circulation report were distributed. The Public Library Newsletter and the newspaper clippings were passed around. Hebrink /Conradi moved and seconded payment of bills. Carried. Committee and Project Reports: a. Automation Committee -- Mr. Bosse reported on the RFI letters which have been sent to vendors. b. Finance Committee -- The 1987 budget proposal was presented to be discussed later in the meeting. •c. The 1985 audit has been received from the auditor. It was distributed to the board members and will be put on next month's agenda. Communications: a. Office of Library Development and Services - -the application for FY87 funds (July 1, 1986 through June 30, 1987) has been received. It has been projected that these funds will decrease about 10% or approximately $17,000. If this is accurate, this year's budget will be adjusted $8,500. b. A letter was read from the Willmar City Council regarding automation funding; however, since the letter was received, the mayor and the council have approved this payment. c. Status of Meeker County funding task force -- Copies of letters received from the mayors of Dassel, Cosmos, and Grove City are made part of these minutes. Mr. Smolnisky reported that the feeling of the Litchfield City Council is concurrent with the other city councils from Meeker County. All these governing units indicated they would not be making up the $6,000 difference Meeker County is short on this year's budget. d. Communication from Litchfield Library Staff -- Carol Blunt, acting Litchfield librarian, read a statement from the Litchfield Library Staff regarding their concerns on the Meeker County situation (statement attached). A letter and a petition from Gladys Paulson, Dassel librarian, is also attached. The Litchfield Library staff indicated two proposals: 1) allow Meeker County to remain in the system with reduced services and 2) find some way to allow the $6,000 shortage to be paid into the system without changing the maintenance of effort requirement. . Old Business: a. Meeker County -- Mr. Sanders reviewed the background regarding the action of the Board in December, 1984, to no longer allow Meeker County to be a part of Pioneerland due to shortages of budgetary monies. Discussion followed, and the following questions were raised: Is funding procedure fair and equitable, it has to be uniform for all units. The legislation proposed this year to mandate extension of library services to all counties in the state was not passed. It may possibly be proposed again in next legislative session. What effect would this legislation have on Pioneerland with regard to Meeker County if they are no longer participants? When the current adjusted assessed valuation figures are released, how will this affect monetary contributions to the budget? It was noted these figures may be available in July of 1986. It was again noted by Mr. Turck that an °ad hoc committee should review the agreement and bylaws be Meeker County questions Pioneerland's termination of services to a city /county when the Agreement is broken. How long does Pioneerland continue providing services when full budget requests are not met? The possibility of placing library service in Meeker County on the fall ballot was discussed. Federated versus consolidated systems were discussed. Bob Boese stated that federated is a more costly system, with duplication of services. Barker /Horrocks moved and seconded extension of full services to Meeker County until the November Board meeting. Meeker County's approved amount will cover these full services through that date. Carried: This item will be placed on the agenda for the November Board meeting. •b. Long Range Plan -- The major recommendations were summarized and reviewed. The final draft will be presented at the June meeting. This copy will be filed with all governing units. a. 1987 operational budget (see attached). one delivery venicle will nave to be replaced in a year to a year and a half so the amortization portion of the budget changed from $4,000 to $8,000. Estimated receipts will be received from: State /Federal basic grants $205,000 (same) Local taxes (formula) 667,681 ( +5.88) Local reimbursements 41,484 (+1.5$) Miscellaneous receipts 65,000 ( +1.6$) $ 9J�, 165 ( +4.068 ) Mr. Boese reviewed the personal services section of the proposed budget. The needs are 1) keeping the salary schedule, 2) increase staff salaries, 3) need for one full -time professional staff member in Willmar or we could lose our status as a Federal document depository. It was felt this should be a priority as we now get all Federal publications free. These are used by many library users in the entire system. In order to fill this position (which would cost approximately $20,000 including fringe benefits), a non- professional staff member working approximately 14 hours a week would be cut. At this point, Mrs. Flann, Lake Lillian librarian, questioned if this would mean the closing of the Lake Lillian Library. No decision will be made on how this 14 hours a week cut would be made until after the 1987 budget is adopted and approved. Kathy Matson reviewed the materials section of the proposed 1987 budget. Discussion followed regarding the cost to each governing unit if this budget is adopted. The actualj cost will be available in July after the adjusted valuation figures (EARL) would be received. The suggestion was proposed that budget figures be given to governing units by trustees to review now. This item will be placed on the June agenda. b. Bylaws amendment -- the proposed amendment was read and reviewed (copy attached). Condon /Fredrickson moved and seconded that this be placed on the June agenda for a vote. Carried. c. Transfer of Raymond Project Funds -- Motion was made and seconded by .Johnson /Nelson that Raymond Project Funds of $52,619.13 be invested in a money market account at the Farmers State Bank if Raymond with interest earned to be accrued to the Raymond project. Carried. d. Mr. Lionel Barker was reappointed to serve on the SAMMIE Governing Board. There will be a full board meeting on June 9. Jeannette Buchanan Secretary 0 May 1986 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer AUTOMATION INCOME BUDGET INCOME BUDGET INCOME MTD YTD MTD YTD BUDGET Bence $232,663.14 $90,395.34 Receipts: Basic State /Federal Aid 55,776.00 205,000.00 Big Stone County 658.00 11,148.50 22,297.00 *Chippewa County 2,123.00 36,637.50 *73,275.00 Kandiyohi County 49,102.50 98,205.00 McLeod County 1,201.50 31,480.00 62,960.00 Meeker County 31,386.50 62,773.00 Swift County 16,305.50 32,611.00 Appleton 376.00 4,390.00 8,780.00 Benson 548.00 8,780.00 17,560.00 Glencoe 659.00 11,516.00 23,032.00 Graceville 117.00 1,956.00 3,912.00 Hutchinson 1,387.00 25,143.00 50,286.00 Kerkhoven 114.00 1,881.50 3,763.00 Litchfield 886.00 19,237.00 38,474.00 Ortonville 382.00 6,454.50 12,909.00 Willmar 2,384.00 2,384.00 40,175.00 80,350.00 Bird Island 206.00 3,330.00 6,660.00 *Dawson 285.00 4,613.50 * 9,227.00 Hector 188.00 3,038.50 6,077.00 Madison 332.00 5,368.50 *10,737.00 Renville 224.00 3,623.50 7,247.00 Cash Receipts 3,343.99 19,094.25 48,000.00 Gifts 235.00 319.00 Interest 753.50 3,038.70 9,000.00 Reimbursements (local gov't) *Chippewa County 16,014.00 *32,028.00 *Dawson 1,724.50 * 5,394.00 *Madison 2,697.00 • 3,449.00 Other Reimbursements 381.40 3,545.86 6,994.00 Other ` Total Receipts 2,384.00 11,970.50 4,713.89 417,776.81 941,000.00 Other funds: Glencoe Fund 4,022.00 Automation Grant (LSCA) 11,998.00 Swift County Est. Grant (LSCA) 10,175.00 Implementation Grant (1985 - State) 1,840.00 Raymond Project (Bremer Grant & Mielke Estate) 57,619.13 57,619.13 KCWL 1,536.00 TOTAL RECEIPTS & BALANCE: $2,384.00 $237,377.03 $565,791.28 $1,028,190.13 Automation Totals $11,970.50 $19,505.00 TOTAL RECEIPTS, BALANCE, AUTOMATION MTD & YTD $239,761.03 $577,761.78 $1,047,695.13 Page 1 (OVER) May 1986 EXPENDITURES: i k PIONEERLAND LIBRARY SYSTEM TREASURER'S REPORT (Continued) LIBRARY --- -- --- PERSONAL S'_RVICES MTD YTO % OF E %P CURRENT - - - - EXPE "IDTTURES---- EAPEIIDITURFS- " "TD EST "- -" "- OUCGCT -- ACCT GROUP... .CO .00 .00% .OD SALAPIBS AND WAGES 50993!.49 2539771.72 49.984 6199294.00 - HEALTH - I'lSURUjCE - -- -' -- - - -. "" - - - " -'- - - -" -- "" - -- 19600.NT_ - - -- 99321- .78' -" "" 40:01% - - -- 234300:00" HEALTH INSURANCE - UEUUCTIBLE 23.44 692.71 16.49% 49200.00 RETIPLMENT INSURANCE 49661.40 229945.60 40.97% 56.000.00 ; - "------ " - - - - -- -ACCT- GROUP. -- 578311:30- 286: 732707- --4'0t80 %-"- 7C2ti794-:0'0- 14ATLRIALS 59775.00 - MILEAGE Ala ? "r'ECTI:,% - ZRUSTE_S - -- I9�lOT'OD' -' 300KS - ADULT 59419.50 329752.15 57.18% 579275.00 - '`TCa7C5- 'CHILURE74 35:56 -- 67820 4-- 4ffbST -- 15'1 ?6T.00-, GENERAL REFERcNCE 19026.00 49141.00 82.82% S1000.00' PO 100ICALS 242.03 1.194.26 - 5.69% 219000.00 - - PAMPMLTTS -- - -- - -- .00' -3iV:00-- 116:67%"-- 3- 00-.W- SWIFT COUNTY MATERIALS 19672.56 29196.94 36.62% 69000.00 BMM E 16MM FILMS .OD 39870.00 99.23% 39900.00 -- 11I'r0'ZTISCS- -TAPE 22:14�1-*B'ft -h4 27:145 80II:b0' AUDIO DISCS AND TAPES .00 26.30 26.304 100.00 SLIDES A'!D FILm STRIPS 431.45- .00 .00% 250.00 --- T7IC'ACFORMr - - -- :00 .'00 - "' :00%, :UU BINDING .00 255.44 26.89% 950.00 - .. .ACCT.GROUP... _.- _942B6..34 53.478.58 45.19% 1189335.00 OCLC AND iuTHER CHARGES .00 8.222.10 45.68% 189000.00 COY VENDOR CHARGE; 164.01 59867.59 54.99% 109671.00 -- SUPPLIES AND --- - ------- 2.549. -1-6 VEHICLES -- -38:46 %--- 73450O:00- PItJMOTIU''AL AUD PROGr "AMr T`.G .00 OPERATION AND MAINTENANCE 714.27 79112.09 41.84% 17.00D.00 - i..SDF "Aa . 57.17% 59775.00 - MILEAGE Ala ? "r'ECTI:,% - ZRUSTE_S - -- I9�lOT'OD' RTIZATION .00 .00 .00% 49000.00 ACCT GROUP... 714.27 893e3.11 37.26% 229500.00 .. u3KlCATIDN - -- 117.05% - AUS ANO LEGAL NOTICES 75.00 TELEPMJME AND Ll-4c CHARGES 745.79 39742.69 41.597 99000.00 TERMINAL MAINTENAIXZ .00 .00 .00% 19400.00 - Pi1Y7"A�� AiJD SHIYPI ?:G bD1: I1�.�.4'IZ5-- CONTINUING EDUCATION -- 4'�07�- 'g:l'O,;.J� ACCT SROU°... 19546.90 79IE3.74 39.04% 189400.00 ECUIPMENT - - NEW -EOU:! MENT - - -- - - --- A/V EYJIPHENT MAINT -c'WKE AIVO CJdTRACTS "-- ----- ------ --�i35:3D -- 92D.N0 -46-4 D% -- 4000:00- .00 422.00 60.29% 700.00 734.90 59581.20 45.C1% 1294CG.00 ACCT GRa °:.-- '-- lecT0Z0 - -- ozi23:�0---- 43":357.�15's70ti�0' OTHER .00 1.170.00 63.59% 19840.00 CUSTCOIAL SUPPLIES AND cDUIP'ILNT F,6. 19 522.12 52.21% 19000.00 -- SUPPLIES AND --- - ------- 2.549. -1-6 9'9 037.19 - - -- -38:46 %--- 73450O:00- PItJMOTIU''AL AUD PROGr "AMr T`.G .00 447.75 89.55% 500.00 ":LEA.G_ A,iC 4tETIN% - STAFF 73'5:9F 3.298.66 57.17% 59775.00 - MILEAGE Ala ? "r'ECTI:,% - ZRUSTE_S - -- --- 7o.47 - " - -- 19351.75 -42 241-- 3�2m;730- P':uF. '!E ",3EASHIPS W USTEESJ 53.00 560.00 109.60% 510.00 !',SUk:,7CE 484.00 7949i.31 117.05% 69400.00 AUS ANO LEGAL NOTICES 75.00 161.76 179.73% 90.00 -- AUDTT"IT1G- -- 803KKEEPING 225.00 1.125.00 37.50% 39000.00 CONTINUING EDUCATION -- 210.19 285.19 142.60% 200.00. - ---ACTT- GROUP.. 6923T-.9,) Z • •3751DO- SPECIAL GLENCOE FRIENUS9 1983 .00 174.67 4.34% 4.022.00 SALARY STUDY .00 1.170.00 63.59% 19840.00 AUTOMATION FUND ILOCALI .OD 8.110.00 41.58% 199505.00 --CUTOPA Dff- GRANT -j -STATE .00 :0 Tr799 -.w E RAYMOND PROJECT 559619.13 579619.13 100.00% - 579619.13 ACCT GROUP... 559619.13 67.073.80 69.49% 969520.13 Ti3TAZ. 170479474. 79��- b�8sT4�8 "9..�4�i.68YT0A7- 9395:I3. ENDING CASH MANCE $109,616.89 $109,616.89 Page 2 f HUTCHINSON COMMUNITY HOSPITAL ✓ ^ L ,fl�) • REGULAR BOARD OF DIRECTORS MEETING - April 15, 1986 } ?� Large Conference Room - 5:15 PM Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Rolly Balke, Secretary; Mike Carls, Trustee; Dori Johnson, Trustee; Dr. Carl y Bretzke, Chief of Medical Staff Absent: Bob Durfee, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Jane Lien, Director of Nursing Services; Frank Seivert, Administrative Assistant; Jane Hodgins, Hutchinson Leader; Virginia Penk, KDUZ /KKJR Radio; Laurie Hulkonen, Recording Secretary Prior to the meeting, several board members toured Ford Place, the hospital's residence for resistant alcoholics in Glencoe. The meeting was called to order at 5:50 PM, following dinner, by President Skeie. Mike Carls, the City Council representative on the board, presented a legislative update on current health care issues considered during the recent session of the legislature. He summarized the following areas, all of which could impact our hospital: Prepayment of Medical Assistance (MA) and Aid to Families of Dependent Children (AFDC) Services. The State currently has a demonstration project underway in a three - county area to determine whether or not current costs for MA and AFDC services can be contained by prepayment. Proposed plans are to enter the individual counties; look for provider coverage; ask for bids from caregivers; and then proceed to contract for these services. Workers Compensation and Unemployment Compensation. The legislature looked at restructuring (lowering) the minimum benefits presently provided to recipients. This was done in order to deal with the deficit the State of Minnesota owes to the federal government for these benefits and is paying interest on. Governor Perpich vetoed the bill to change the present law, presumably to placate labor factions following the State's recent involvement in the Austin strike. Neither unemployment nor workers compensation laws were modified this session. Juvenile Justice Code Reform. Legislators introduced revisions to the juvenile justice code, whereby young people would be further protected against being admitted to mental health programs against their wishes. Included in the proposal was a "juvenile bill of rights ", under which juveniles would be separated from adults in mental health treatment programs. An office of "state youth advocate" was also proposed, to be funded by fees from in -house providers, which would guard against youths being unjustly institutionalized. The Minnesota Hospital Association (MHA) strongly opposed these revisions, and state law enforcement officials supported the MHA in their efforts to lobby against the revisions. Although no changes in the current code were made during this session, Regular Board of Directors Meeting - 4/15/86 Page Two a study made of juvenile admissions will be reported to the Minnesota Department of Health. Charity Care. A philosophical question on whether medical care is a right and, if so, who will pay for it was debated during this session. While no hospital the board was aware of has turned patients away according to their ability to pay, care needs to be provided for those patients who don't fit into the MA, General Assistance Medical Care (GAMC) and Hill Burton programs. The State is looking at broadening MA guidelines and is also looking at creating a pool of dollars to provide these services by assessing a small percentage of HMO's and insurance companies a small fee - as "a cost of doing business in the State of Minnesota ". No changes in these guidelines, however, were adopted. Transitional Care. Care of patients needing skills at a level between a hospital and a nursing home was also considered. Swing beds are a form of transitional care, one which our hospital has looked at but, thus far, has been denied licensure for. It was noted that the Minnesota Association of Homes for the Aged (MAHA) worked diligently during this session to lobby for changes regarding swing beds. There is now a Minnesota law stating that transfers from swing beds in one hospital to swing beds in another hospital are approved only if there is no nursing home within 25 miles of the first hospital. Malpractice. The MHA lobbied for removal of the punitive damage provision in the state's malpractice statutes but was not successful. While there is currently a $400,000 cap on pain and suffering (non- economic) losses, the MHA also was also unable to obtain limits on . loss of limb, loss of income, or attorney's fees. Carls complimented the MHA lobbyists for their assistance in preparing this presentation. Minutes of Past Meetings. The minutes of the March regular meeting of the hospital board of directors were presented. During discussion of the minutes, Graves confirmed that the insurance consultant, who had been heard by the board at the February meeting,had been hired by the City of Hutchinson and was processing the request for bids for self- insurance. Graves and Seivert recapped progress on the in -house computer since the March meeting, saying the equipment is to be on -site sometime in April, with training beginning in May, and modules are to be running by September of this year. Following discussion: Motion was made by Balke, seconded by Ewald, to approve the minutes of the March 18, 1986, regular board of director's meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes. Bretzke presented the minutes of the April medical staff meetings. He noted that the obstetrical patients' request to videotape the birth of their child had been tabled and was being researched to learn what other hospitals have done in response to similar requests. Concern was felt by the medical staff that there might be a safety problem in having the father busy videotaping the birth rather than coaching the mother and assisting her during the birth, as has been the father's role in the past. No other comments were made. Z Regular Board of Directors Meeting - 4/15/86 Page Three . New Business A. Medical Center Expansion. Bretzke presented blueprints of the proposed clinic expansion project to the board. He relayed that the clinic has been short of space, and they are planning to provide increased space for current staff, for the many consultants who now see patients at the clinic, and for the two physicians who will be joining the clinic this summer. Details of the proposed 3,000 square foot addition were explained, with costs estimated to be $160,000. The Medical Center proposed to pursue construction of the expansion project themselves, at no additional rent, and will revert ownership of the space back to the hospital after five years. Graves told the board that implementing this project would exhaust the Hutchinson Medical Center's potential expansion space on the lower level of the hospital; future expansion would have to be built on top of the medical office building. The board then reviewed and discussed the prints. The Medical Center had hired their own architect and obtained quotes on money needed for the project, but they have asked the hospital to consider the opportunity of financing the project for them. At this time, Jim Schaefer, the city attorney, appeared before the board to inform them of their options: 1. The hospital can build the project and lease it back to the Medical Center, with terms negotiated. 2. The Medical Center can obtain private financing, borrow the funds and build the facility, then it must deed it back to the hospital. The Medical Center then could receive credit on its lease for a specific number of years. 3. The hospital can act as a lending institution, loaning the money to the Medical Center at a negotiated rate of interest, to be paid back over a certain length of time, and the building would be built. The facilities would then be given back to the hospital in return for lease credits for a negotiated number of years. A question was raised about restrictions on what municipalities can do with their money. Carls said one City Council member has asked about money the hospital received from the sale of the Greencastle property. Schaefer responded that the hospital's idle funds, not presently needed for other purposes, may be deposited or invested in the same manner that the city can invest their funds. Additionally, municipally -owned hospitals have all the authority of a non - profit organization, for investment purposes, including the ability to enter into a contract, which is what this project would entail. It was Schaefer's opinion that this project could be legally undertaken by the hospital for loan of the money to the Hutchinson Medical Center. 3 Regular Board of Directors Meeting - 4/15/86 Page Four . Schaefer also stated that he had obtained an opinion from the State Attorney General's office and from the City's bond consultant regarding the construction work on the expansion project. Both opinions state that the construction work must be put out for bids because this project is being done with the express purpose of turning it back to the public entity. Bidding must occur to insure the public that the project was built at the lowest possible cost. Bretzke declared a conflict of interest because of his ownership in the Hutchinson Medical Center, P.A. • 0 Following discussion: Motion was made by Ewald, seconded by Balke, to authorize construction of the clinic expansion program as presented by Bretzke. Following further discussion: Motion was made by Carls, seconded by Johnson, to amend the previous motion to read: "Motion was made to authorize construction of the clinic expansion program as presented by Bretzke, subject to final approval of the construction plan by the hospital." Motion carried with a vote of 6 in favor (and Bretzke abstaining due to conflict of interest). The financing of the project was next discussed. Following discussion: Motion was made by Balke, seconded by Ewald, to request authority from the City Council to finance the Medical Center expansion project and to authorize the administrator to negotiate a suitable financial arrangement and lease agreement, using hospital funds, with final documents to be approved by the hospital's board of directors. Motion carried with a vote of 6 in favor (and Bretzke abstaining due to conflict of interest). B. Senior Gold Contract. An amendment to the hospital's 1986 Blue Cross contract which would require the hospital to discount senior citizen charges was presented. Under this amendment, the hospital would have to agree to accept only a portion of the patient's deductible as full payment of the patient -owed balance (after insurance payment). Graves recommended that the board refrain from signing the amendment at this time. Following discussion: Motion was made by Johnson, seconded by Carls, to accept the administrator's recommendation not to sign the amendment at this time, pending receipt of further information. All were in favor. Motion carried. Regular Board of Directors Meeting - 4/15/86 Page Five C. Office Expansion. Information was presented to the board on the proposed expansion of the Business Office. As one of the 1986 institutional objectives, Graves had asked for and received a quote from the architect for $3,000 for design development. He explained the planned changes to the board (extending the main desk out into the lobby, additional room for data processing and a private insurance area, increasing space for credit and collections, and decorating). The project had been included in the current budget. Following discussion: Motion was made by Balke, seconded by Ewald, to hire the firm of Horty, Elving 6 Associates for design development stages of the hospital's business office remodeling at a cost not to exceed $3,000.00. All were in favor. Motion carried. D. First Quarter Objectives. Graves distributed copies of the hospital's first quarter objective status report to the board. He briefly explained the hospital's MBO process to the press prior to his comments to the board on the status of the objectives. Following discussion: Motion was made by Johnson, seconded by Bretzke, to accept the first quarter 1986 objective status report as information. All were in favor. Motion carried. • E. Trustee Education. The board received information on a national trustee education conference to be held in Monterey, CA, on October 19 -23, 1986. Topics to be covered included several of current interest to the board. It was proposed that three representatives attend - a board trustee, the chief of the medical staff, and the administrator -- at a cost of $3,500. Skeie led discussion on the conference, stating that $5,000 had been budgeted for the current year for trustee education, and that he felt there would be value gained by attendance at a national conference. Johnson concurred with Skeie and added that any hospital our size could benefit from gaining a broader perspective on issues that are affecting the rapid changes in health care. Carls expressed his concern over the cost of the conference and suggested that the board look into education on these topics for the entire board at a local or state -level education session. Graves agreed that there was tremendous value in networking with trustees from other hospitals, whether from our area or outside. Following discussion: Motion was made by Johnson, seconded by Skeie, to send one trustee, the administrator, and the chief of the medical staff to the Monterey Conference in October, with expenses paid by • the hospital. Skeie, Johnson and Bretzke voted in favor; Carls, Ewald and Balke voted against. Motion failed for lack of a majority. IN Regular Board of Directors Meeting - 4/15/86 Page Six • (E.) The board then discussed the spring trustee conference, sponsored by the Minnesota Hospital Association, coming up in May. They were also reminded of the board retreat scheduled for April 25 -26 at the Victorian Inn. Statistical Report. The statistical report was presented. Acute inpatient days stayed about the same, compared to the previous month, but MHU outpatients had increased. The average daily census was 27, compared to 22 during the month of February. Percentage of occupancy had increased to 40.5, and the length of stay had also increased slightly. Accounts Payable. The accounts payable for the month of March were presented. Following discussion: Motion was made by Balke, seconded by Ewald, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $608,602.55. All were in favor. Motion carried. Financial Statements. The statements were presented. A net gain of $17,500 for the month was reported to the board, somewhat behind the budgeted gain YTD. MHU showed a gain of $27,000 after the first quarter, but this is expected to be down in the near future. Rosenow relayed that the days outstanding are up due to Medicare's questioning of services and, consequently, slowing payments. A question was raised about the money . received from the sale of the hospital's property to Greencastle. Graves was asked to have the city attorney research the issue and determine whether this money should be applied to debt reduction. Graves will report back to the board on this at the next meeting. Departmental Reports. A. Director of Mental Health Unit. The report was presented. No unusual comments were made. B. Director of Nursing Services. The report was presented. No unusual comments were made. C. Education Coordinator. The report was presented. No unusual comments were made. D. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Other. A. Sublet of Dr. Fluegel's Office. Graves presented a request from Dr. Fluegel to allow him to sublet a portion of his office space to Dr. Joe Wang, a local oral surgeon. Following discussion: Motion was made by Ewald, seconded by Balke, to approve the . sublease arrangement between Dr. Fluegel and Dr. Wang. All were in favor. Motion carried. 9 Regular Board of Directors Meeting - 4/15/86 Page Seven Patient Satisfaction Surveys. Surveys received since the last board of directors meeting were reviewed by those present. No unusual comments were made. Adjournment. The meeting was adjourned at 8:35 PM by President Skeie. Respectfully submitted, Laurie Hulkonen Rolly Balke Recording Secretary Secretary SK 30,769 15,930 14,839 $520,842 $503,964 $ 16,878 $241,913 $253,932 $(12,019) 43,538 46,720 FOR FOUR MONTHS ENDED APRIL 30, 1986 2,878 635 • (2,261) 84 10,050 4,634 4u,443 43,011 5,432 CURRENT PERIOD 16,706 (2,025) YEAR'TC-DATE 8,248 3,301 ACTUAL. BUDGET VARIANCE PATIENT REVENUE ACTUAL BUDGET VARIANCE 2,949 (129) 18,546 Daily Hospital Service (4,889) 7,153 8,216 $137,446 $152,158 $(14,712) Medical Nursing Units $556,093 $638,080 $(81,987) 42,585 40,887 1,698 Mental Health Unit 161,786 164,046 (2,260) 344,110 303,549 40,561 Ancillary 1,243,794 1,265,420 (21,626) $524,141 $496,594 $ 27,547 Goss Patient Revenue $1,961,673 $2,067,546 $(105,873) (34,068) (8,560) (25,508) Less: Discounts & AlloFrances (98,268) (53,831) (44,437) $490,073 $488,034 $ 2,039 Net Patient Revenue $1,863,405 $2,013,715 $(150,310) 30,769 15,930 14,839 $520,842 $503,964 $ 16,878 $241,913 $253,932 $(12,019) 43,538 46,720 (3,182) ,825 28,947 2,878 635 10,896 (2,261) 84 10,050 4,634 4u,443 43,011 5,432 14,681 16,706 (2,025) 11,549 8,248 3,301 3,693 3,083 610 5,220 5,418 (198) 2,820 2,949 (129) 18,546 23,435 (4,889) 7,153 8,216 (1,063) Other Operating Revenue Total Operating Revenue ••a•• M a ,, . 'a a. Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & B:pdpment Repairs Rental Expense Insurance Interest Depreciation Other Expenses 73,135 63,037 10,098 $1,936,540 $2,076,752 $(140,212) $972,756 $1,013,813 $(41,057) 178,410 188,397 (9,987) 98,951 96,394 2,557 33,493 38,200 (4,707) 52,949 39,064 13,885 195,425 187,969 7,456 62,495 70,225 (7,730) 20,490 29,774 (9,284) 12,985 10,777 2,208 20,880 21,672 (792) 11,848 11,796 52 78,627 93,740 (15,113) 31,149 45,782 (14,633) $452,700 $461,611 $ (8,911) Total Operating Expense $1,770,458 $1,847,603 $(77,145) 68,142 42,353 25,789 operating Income 166,082 229,149 (63,067) Add (Deduct) Non- Operating Revenue (Expense) Price -Level Depreciation (23,721) (23,720) - -- And Working Capital (94,884) (94,884) - -- $ 44,421 $ 18,632 $ 25,789 Excess Revenues over Expenses 71,198 $134,265 $(63,067) Z4 SENIOR ADVISORY BOARD • Wednesday, April 16, 1986 10:00 AM The meeting of the Senior Advisory Board was called to order by Chairman Arnold Rotzien at 10:00 AM on Wednesday, April 16, 1986. The minutes were approved as read. Members Present: Arnold Rotzien, Mildred Carrigan, Ruth Engel, Noreen Riesberg, Don Bonniwell, Bud Williard, Emma Lake, Elaine Black Staff Present: September Jacobsen, Barb Haugen, Ruby Hanner The Treasurer reported a total balance of $391.65 in the Senior Advisory Board account. Bake Sale results: $88.90. Ruby Hanner, the new off ice aid and housekeeper was introduced to the group. Construction of doors inside the center was discussed. These doors would establish more security within the center. Was to be discussed at a future date. The home east of the center is property that should be considered as future growing space. Board members were asked to be aware of any future changes in the propertys' status. If therers a change, the board will look into the possibilities .at that time. Fund Raising activi'tibs were. discussed; such as a Pancake Luncheon in September. The Breakfasts funds are a money making project. Trips coming up were reviewed such as the following trips: On July 31st, trip to Kouba Art Gallery and Mama Lu's Barbecue. On July 10th, Twins Ball 'Game with New York Yankees. A boat cruise is being considered and a trip to Hayward Wisconsin in the fall. A Senior Center Shower is scheduled for April 21st at 1:30 PM. The Senior Center will participate in the Water Carnival Parade, June 22. A motion was passed to accept the offer to sell tickets for a fund raising event, namely to sell tickets for singer, Connie Lee, who will sing at the fair. The center would receive $1.00 from each $3.00 ticket sold. The Secretary was requested to send Thank -You notes to Richard Larson, Builder for making the Senior Center Cabinets, and a note to Helen Krueger for her donation to the Senior Center fund. Our next meeting will be in July. Adjourned at 11:30 AM Respectfully Submitted, Ruth Engel, Secretary -0-03, • • =nnviett IIYR Mn 01107dpa A ,s. F.nr • lost RM C -404 Period in whirl '•' permits issued MAY 5966 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. DEPART MO` T 1... COMMERCE UM A ys MUSEUM Domect any EOwa in none w add,esal REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 703500 27 B 9999 065 T D 26 9999 02730 ONLY CENSUS USE HONER ►ITTRAH OLDS OFF CITY NALL 37 WASHINGTON AVE WEST NUTCRIMSON RR 55350 Nos the 9oo9rophic Coverage of this permit system Changed during this period? © No ❑ Yes — Explain in comments If co permits were issued during this MAIL THIS Bureau of Census before lease read trm. period, Enter (K) in box and return form � ❑ To 1201 East Tents Short Fructlons completing j(301 For further help, COPY TO Jefbrsenvilla, Ind. 47132 all collect (301) 763 -7N4. Section I — NEW RESIDENTIAL HOUSE. PRIVATELY OWNED PUBLICLY OWNED Nunnbw VHunniawr Number Valuation of KEEPING BUILDINGS AND Ito'^ MOBILE HOMES No' uildin[a xo sing conatrlrction (dnadclonrol Buildin s NO161 ^[ [ construction lOmral[a'nis) (E1 y N1 u�cl ur�}'s lei One - family houses, detached 101 6 6 525.938 One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sam of 101 -105) 109 6 6 525,938 Mobile homes 112 2 2 - - - ---- Section II — NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED Numbm Valuation of Number Valuation of HOUSEKEEPING Its uildin[s Rooas Buildings oom. BUILDINGS ooratrucaan IanitaMfal cornbuction (Oml[GbliB) (al tel (cl (d) ICI M (g) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nanhousekeeping shelter 214 Section 111 — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of BUILDINGS Item xo. ildin[s onstruction construcUOn =U1, Buildin ouvn (a) Unitag (Omit cents) Ib) (cl (d) lei units[ in nfn) ([) Amusement and recreational buildings 318 Churches and other religious buildings 319 Industrial buildings 320 Parking garages (open to general public) 321 322 3q. Service stations and repair garages Hospitals and other institutional buildings 323 Office, bank, and professional buildings 324 Public works and utilities buildings 325 OEM Schools and other educational buildings 326 Stores and other mercantile buildin s 327 Other nonresidential buildings 328 1 251 Structures other than buildings 3 Sectian IV — ADDITIONS AND ALTERATIONS °C An increase in the number of housing _ units (in the housing units column, c n enter only the number of additional — units) 433 4 No change in the number of housing units 434 A decrease in the number of housing units (in the housing units column, 3 enter only the number of decreased ",676 e units) 435 Residential garages End carports (attached and detached) 436 All other buildings and structures 437 81.158 °1t"YD 78 Permits — $870,067 Valuation PLN. CONTINUE ON ReYEREE N 7y0 —Q / 7/ • • `J Section V — CONVERSIONS PRIVATELY OWNED PODLICLY OWNED Number YaluAnc of Number Valuatim o1 Rem No. i1d lnEi Magair�E ulldings Housing P. m.ture construction units (Omit dnfi) units IOmif gn[il (al Ibl (c) Id) lei If) fgl Nonresidential and nonhousekesping buildmgs m housekeeping buildings 540 Housek,dpn, bmldings to nonre 4denu al and nonhaesekod, ng buildings 541 Section VI — DEMOLITIONS AND RAZING OF BUILDINGS?? One - family buildings attached and detached 645 Al Two - family buildings 646 Three- and four- farnily buildings 647 ?vrM..'c........ Five -or -more family buildings 648 All other buildings and structures 649 Section VII — ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at 5500,000 or more entered in sections I through V. hem b ft. Name and address of Ownership Val sal ffyl of Number of Number $H Description owner or Wilder Mark (%) consbUeli. housing of V one ron"Itens) units buildings tai (b) (U lei (e) If) (¢) Kind of building Private Site address -- � Public S Kind of Wilding _______________________ ^:Private Site address ____. _ - _ __ ❑Public Kind of building - ______________ -. 0Private Site address ❑ Public Hind of building Private __._________ ______ Site address __________________ PUblic Kind of building .._________ ❑Private Site address -� - - - — ❑ Public Kind of building J Private Site address _ _ _ _ _ _ (_ Public Kno, of building �, Private Site address `Public K,W of Wilding l Private Site address ,1 Public Kind of building _____ - Private 4te address _____,.__________ _______ Public Commems Name of person to contact regarding this report Telephone AOh1ET Pltttllan Area code Number Extend. _ Title Building Official 612 587 -5151 210 Publiahad in the Hutchiwon Laadar an 2hursdays May 29th0 1966 and an Thmsdg0 Jnae 5th0 1966. NOTICE OF BEARING ON IMPROVEMENT PROJECT NO. 86-08 PUBLICATION NO. 3558 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council C tubers of the City Hall at 8100 P.M. an the 10th day of Junes 1986, to consider the making of an improvement on T.A. 7 West Service Road from School Road to 340 Feet West by the construction of Sanitary Sever, Watermain and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $110290.00. • Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. 1 kB&ZwMw4g. Dated: May 27th, 1986 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS BEARING0 WBRTHER YOU ARE FOR OR AGAINST THE PAOJWTs 111 ON= THAT YOUR COUNCIL. CAN RE BETTER INFO10MED OF A TRUE REPRESENTATION OF OPII =- RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 86 -08 Resolution No. 8295 WHEREAS, a resolution of the City Council adopted the 27th day of May, 1986, fixed a date for a council hearing on the proposed improvement of T.A. 7 West Service Road from School Road to 340 Feet west by the construction of Sanitary Sewer, Water-main and Appurtenances, AND WHEREAS, ten days` published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 10th day of June, 1986, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 27th day of May, 1986. 2. Marlow V. Priebe is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. • Adopted by the council this 10th day of June, 1986. Clerk Mayor 2. • June 2,1986 Mr. Marlowe Priebe City Engineer Hutchinson, Minnesota 55350 You have stated that draining the Maplewood Academy property into the city storm sewer on Ninth Avenue N.E. will not create any problems. You also stated that the water problem in May 1996 was unusual and probably would not happen again. Is thi, an accurate account of your statements? I am enclosing a picture from the front of our home that is approx- imately seven years old. This picture clearly shows the problem, and it happens every time there is a very hard rain: (The storad' drain was not plugged). This occurs with much greater frequency than you predict! The last time and in fact several times the water has come within 8 feet of pouring into our basement. That is probably a one to two inch vertical -rise. If the City goes ahead with these plans and our neigborhood is flooded the City of Hutchinson and poor engineering planning approved by the City are directl-� responsible::: I have other pictures which I hope to present to the City Council at the June 10th, meeting. We hcpe you and the City Council will not approve this conceptl:: cc Mayor Sincerelv, 8ity Council �� V Darrell ummerfield 54 10th. Ave. F.E. The following residents of the area urge the City Council not to adopt the plan for draining Maplewood Academy property into the city storm sewer which drains the N.E. sejon the City. � i s �✓'!� /YL� -/dam.% G C� .c" � �-a, l i 0� t • 0 June 3, 1986 I would like to read this statement at the June 10th. meeting of the City Council of Hutcheson. At the present tire no one is questioning the honesty, the intelligence, the integrity, nor the willingness of the Mayor, City Council, or City Employees who are attempting to solve a very difficult situation concerning the storm sewer problem in our city. We understand the desire of Maplewood Academy to solve their water problem and hope it will be solved in the near _future. However, as a home owner I know you can share my concern when I state, "Any further add -tion of gre-ind water runoff to the Northeast storm sewer system in Hutchinson will flood basements in my ir_mediate area." I am here to submit pictures showing children boating in the street . in front of our home. This picture u:as taken several years ago. Also, pictures showing the conditions in May 1986 will be offered into evidence. We sincerely hope you will understand our concern and will devote your test efforts to finding a reasonable solut or to our problem and to this problem which is also yours as our elected officials of our fine city. A sincere Thank You! r ..erfield A.E. Minnesota 0 PUBLISHED IN THE HUTCHINSON LE►D_UI 801CHYL-0. MIMMESOTA, ON THURSDAY MAY ZMi4 1<9"- NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION N0. 3560 ASSESSMENT ROLL N0. 217 Project No. 86-07 Hutchinson, Minnesota May 27th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8100 P.M. on the 10th ga of June, 19869 in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Ninth Avenue from T.H. 15 to Elm Street by the construction of Storm Sewer and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. The total cost of the improvement is 420,231.57. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Pl tz, Cit dministrator Hutchinson, Minnesota RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 217 PROJECT NO. 86 -07 • Resolution No. 8298 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Ninth Avenue from T.H. 15 to Elm Street by the construction of Storm Sewer and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the 1st day of January, 1987, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1, 1986, until the 31st day of December, • 1987. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1986; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of June, 1986. Mayor City Clerk 5-1-, RESOLUTION ACCEPTING BID AND AWARDING CONTRACT . LETTING NO. 7 PROJECT NO. 86 -07 Resolution No. 8299 WHEREAS, pursuant to an advertisement for bids for the improvement of Ninth Avenue from T.A. 15 to Elm Street by the construction of Storm Sewer and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Company, Hutchinson, MN $16,583.25 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, MN, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, MN, in the name of the City of Hutchinson, for the improvement of Ninth Avenue from T.H. 15 to Elm Street by the construction of Storm Sewer and Appurtenances, according to the plans and specifications therefor approved by the city . council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 10th day of June, 1986. City Clerk Mayor 9 PUBLISHED IN THE HUTCHINSON LEADER, EMIN30Ny MINNESOTA, ON "MORY MAY 1 NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3559 ASSESSMENT ROLL N0. 216 Project No. 86 -06 Butchinson, Minnesota May 27th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. . on the 10th dam of June, 1986, in the Council Chambers of City Ball at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Northwoods Avenue from Spruce Street to East Termini by the construction of Grading, Surfacing and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as It deems advisable. The total cost of the improvement is $6,116.00. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.1959 the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. PlAtz, it dministrator Hutchinson, Minnesota RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 216 PROJECT N0. 86 -06 • Resolution No. 8296 0 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Northwoods Avenue from Spruce Street to East Termini by the construction of Grading, Surfacing and Appurtenancea, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the let day of January, 1987, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1, 1986, until the 31st day of December, 1987. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1986; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of June, 1986. City Clerk Mayor RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING N0. 6 PROJECT N0. 86 -06 Resolution No. 6297 WHEREAS, pursuant to an advertisement for bids for the improvement of Northwoods Avenue from Spruce Street to East Termini by the construction of Grading, Surfacing and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Wm. Mueller 8 Sons, Inc., Hamburg, MN $5013.00 Atkinson Blacktop Service, Inc., Litchfield, MN $60178.00 AND WHEREAS, it appears that Wm. Mueller & Sons, Inc. of Hamburg, MN, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Wm. Mueller A Sons, Inc. of Hamburg, MN, in the name of the City of Hutchinson, for the improvement of Northwoods Avenue from Spruce Street to East Termini by the construction of Grading, Surfacing and Appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 10th day of June, 1986. City Clerk L� Mayor Hutchinson Drug, Inc 228 South Main Street Hutchinson, MN. 55350 May, 31, 1986 City Council City of Hutchinson 37 Washington Ave W Hutchinson, MN. 55350 Gentlemen: With your permission, Hutchinson Drug would like to hold a "garage Sale" on the sidewalk in from of the building from 9AM to 5PM on June 18, Wednesday. The sale would be similar to the one held last year, and to Crazy Days. Please consider this matter at your first council meeting in June, if you need to, and let me know. ,�� atXer i SPONSORED BY THE HUTCHINSO N JAYCEES May 27, 1986 Mr. Gary Plotz, City Administrator City of Futchinson 37 Washington Ave. West Hutchinson, M, 55350 Dear Gary: a9 p31-I? jk 4 �J#*Ws: r The Hutchinson Jaycee Water Carnival would like to request a non- intoxicating liquor license for liquor sales to be sold Saturday, June 21st and Sunday June 22nd at Fred 3oberts Park; and also for Sunday June 22nd at the McLeod County Fair- grounds. Again, the Jaycees would appreciate the waiver of the license fee. If you have arty questions regarding this license, please feel free to contact me at work (587 -2769) or home (587- 5530). ;er a, nd oG, 1re 986 11ationa[ Awaral Winning Community C e[elrafion 0 a RETAIL "ON SALL" Mate of STl!1111C50ta, McLeod ___,_C7. t,`L_.. —.OF._ Hutchinson___.__ — L Cnc City Hutchinson Tothe ....................it. ........ou... ....il .........................of the......................................... o[......... ............................... .......................... State of blinnesota: The Hutchinson Jaycees (John Gillard) hereby appaY for a lieerue for the krm of..__._._ iw9__ 9aY?._ __._— ..– __--- .— ...___._-- .--- -_ from ths--- 21st- -- -- -- -------'-doy of - - --- June----- ...._— .._.__........- - - --• 19 86 to sell At Retail Only, Non- Inloa:icating Malt Liquors, as the same are defined by law, for eonsumptinn "OX" those certain prem:eu to the..._.------. — City _ _,? _____Hutchi,rssQn__.—_ — desoribed "follows. to-Wu ROBERTS PARK CONCESSION STAND at which place said appl"nt.....Dperate......the bWlae`e of a.nd to that end reprment.__and state as follows: That said applicant _.... ..._....._... is......._ a._.... ....._._._..eitixn......._oJthe United Stnlea; of jaod moral oharaater and repute; and ha...- .% ... attained the ape of 21 years; that...... h2 .. 5. .... _ ... ......... _ .... .... .. ............ ..proprutor....._-of the tstablish.ment for which the license will be issued if thu application is granted,, That no manafactarer of such norr'intoxioatinp malt liquors has any owmar+hip, in whole or in part, In said burin of said applicant —or any interest tlwrein; That said appiioant..._.mal a 5.this application pursuant and subject to all the laws of the Slate of Atlnntsota and the ordinan and refutations of applicable thereto, which are hereby made a part he f, and hereby agree -= to observe and obey the mama; Aet -.._ Lo .lt c .4-Axe -, 0 1u4. ZA Each applicant fwrthar states that he u not now the holder of, nor has he nude applicaiion for nor does he irteaj to maka application for a Federal Retail Dealers Special ta.s stamp for the sale of tnto.rtcatenj liquor. Dated June 4 198.6_ � John Gillard, Commodore - Hutchinson Water Carn dppUaant- P. O. '4s 11L' TALL, UiN OAJA!" estate of rvliiliit COUAITY OF— MCLEOD CITY _v1?.__2U1CHINSON To the ............... ................ ......0 I T Y COUNC1 L .......................of the..... CITY ............................ NSON .... I... of"HT ........................... . .......................... ..........................State of Alinnesota: Hutchinson Jaycees (John Gillard) 0 hereby applJ-P-5-for e license for the term, from, the 22nd . ..... — June 19 86 to sell At Retail Only, Non-Intoxicating Malt Liquors, 7 the same are defined by law, for consumpt ion "OA" thaw certain prznuu in the. __--Hutchinsnn described " follows, towU:_.__. MCLEOD COUNTY FAIRGROONDS at which place sold appIioanf_..operat@_5_tAa lnwtnes of and to that end represent.5-and itatc.5-as follows: That said applicant ...... ..... .... . ...... ....... Mizen of the United State; of good moral character and repute; and ha—L..-attained the age of 91 years; that ........ . .... the etabliArnent for which the license will be iisaecl if this application is granted.• That no manufacturer of such non - intoxicating malt liquors has any ownership, in what# ar in part, in said basincs,, of said appZloant.or any interest therein; That said appZIcanl_.._malceA.thL# application pursuant and subject to all the laws of the State of Afi.ntsota and the ordinance, and replation,, of jaid.__CLtY_ applicable thereto, which are hereby made a pad hereof, and hereby agra.l-fo observe and obey the same; 141 :;;Ot Each applicant further states that he is not now the holder of, nor has he made U.finJot, nor does he intend to make application far a Federal Retail DeaUr's Special tax stamp for the sale of liquor. Dated June 4 jp_16 John Gillard, Connodore, Hutchinson Water Carn. 4pplicant- P. 0. dddx CITIZENS 8r TRUST CO. BANK May 30, 1986 Mayor Paul Ackland Hutchinson City Council City Hall 37 Washington Avenue West Hutchinson, MN 55350 RE: Reserving Library Square Dear Mayor Ackland and City Council Members: As you may or may not be aware, Citizens Bank & Trust Co. will be celebrating their centennial this year. We have • tentative plans for September and would like consideration on the part of the Council to reserve the Library Square for the week -end of September 13th. If this request can be considered at the nest Council meeting, please contact me at 587 -2233. Sincerely, /Joel C. raft Vice President JCK /jml 0 C- C' , OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON, MINNESOTA 55350 • PHONE: 612/587 -2233 0 • To: Hutchinson City Council Subject: Library Square Park and Band Shell Dear Sirs: The Country Chapel (First Apostolic Church) congregation would like to use the Library Park and band shell with electrical on June 28, Saturday from 11:00 am to 1:00 pm. The purpose for the use is to present a FREE gospel concert and a free luncheon. Handbills noting future event of the church will be distributed. The church will clean the park after the concert. Please inform me of any fees for this use. Sincerely, Roger Koren, Pastor 587 -6353 135 Glen St. S. Hutchinson r � (612) 587 -5151 . f/UTCH" C/TY OF HUTC1.1 37 WASHINGTON AVENUE WEST HUTCHINSON, mINN. 55350 May 28, 1986 Mayor Paul Ackland and members of the Hutchinson City Council RE: Barking Dogs Dear Mayor Ackland: During the summer months complaints concerning barking dogs disturbing individual citizens' peace and tranquillity traditionally increase in number. If the citizen cannot resolve the problem through direct discussion with the dog . owner, the police department will issue oral warnings to the dog owner. If this fails, criminal prosecution is requested. Public nuisances are dealt with in the 1000 section of the City Ordinances. Dogs are specifically covered in Section 1015. An examination of section 1015 shows that no specific prohibition against maintaining barking dogs or defining such as a public nuisance can be found therein. I would suggest that in order to ease prosecution of this offense as a misdemeanor public nuisance the attached amendment to section 1015 be adopted. This would permit prosecution for a specific offense rather than as a general misdemeanor and would greatly facilitate the handling of matters of this type. Sincerely yours, CITY OF HUTCHINSO�N By / - James H. Schaefer Hutchinson City Attorney JHS:dlp Enclosure • We, the undersigned, wish to express our concern over the problem of barking dogs in our neighborhood. The doge bark non -stop for hours on end both day and night. We would like to enjoy the peace and quiet of summer, but we are forced to keep windows shut, doors closed, and have to turn up the radio or t.v. to drown out the irritating barking. It's impossible to go for a walk, ride bike, have the kids play outside, or even mow lawn without hearing e constant barking. F`i'r eve ycnc. t"at !,as a job, wor} -s - ::]'t. Yif s, nr at^- ^ ''ome, it :,; 7'u -1_1- C" the ;_-,t 'o EE a fF , "ourc c.f � '.i ,urJ),d :lP -;c�nF tc ,,7. Pr- residence at different times and expressed our annoyance There have been endless number of phone calls to the police station complaining. There have been person to person visits with Roger :. akken, our Community Service officer. There have been_ calls to Jim Gchaefer, cur City :.ttrrne;. For 2 years we have been assured the matter was being taken care of. het, the ;robler o ti: wes. . t=r t'_e last con °rcntation ;ait'-, .Lim is e_ ^s, he told us he was not aware of any complaints frog the police station. have all nur calls and Prfnrts ,`,ne unheeded? Why does it take 2 years to serve a summons and clear up a problem that affects so many people? What we would like to see, is action on this problem, and a city ordinance specifically stating and restricting problem dogs. NOhiti; Aar ADDRESS 12oS� �rt LA ao 'k� J� I vc)s koQ_L 4omq, 3 (41 5'/1 A, N. L_ / _l / � /v6 a2 - 5� oof kx, • Ll C� 0 PUBLICATION NO. 3569 ORDINANCE NO. 14/86 AN ORDINANCE AMENDING SECTION 1015 OF THE ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED "DOGS" THE CITY OF HUTCHINSON DOES ORDAIN: SECTION ONE. Section 1015 of the Ordinances of the City of Hutchinson entitled "Dogs" is hereby amended to read as follows: Section 1015:55. Dogs Creating a Nuisance. No person, firm or corporation shall own, keep, have in their possession or harbor any dog which, by frequent or habitual howling, yelping or barking, shall cause a nuisance by creating a serious annoyance or disturbance to any individual or to the neighborhood. This section shall not apply to any licensed . kennel, licensed Veterinarian or to the City pound. SECTION TWO. This ordinance shall take affect upon its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS DAY OF , 1986. ATTEST: Gary D. Plotz, City Clerk • CITY OF HUTCHINSON By/ Paul Ackland, Mayor RESOLUTION NO. 8305 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Sewer Televising $9250 2500' sewer pipe review Sewer yes Donahue Assoc. T Shirts 2005.50 Rec. Programs Rec. yes Walking Billboards f The following items were authorized due to an emergency need.: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved: 00 tion made by: Seconded by: Resolution submitted for Council action by: 7-14" (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 JUNE 5, 1986 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: RESOLUTIONS NUMBER 8302, 8303, AND 8304 Several resolutions for your action are on the agenda. We have sold our 1986 bonds for special assessment bonds. Resolution 8304 sets the interest rate at the net rate at which the bonds were sold. This year the net interest rate was 6.2% The council may want to consider a floor for the interest rate on special assessment bonds. Before the interest rate went wild the city policy set a rate of 7% no matter what the bonds interest. By doing this the potential problem of property owners wanting to wait for better interest rates may be averted. 7 percent would be an good rate and since this will be the first time the rate • would be lower than 7% - action to set a new rate would be appropriate. • Resolution 8303 is the authorizing transfer of engineering and administration costs from the 1986 improvement to the general fund. The $162,207 is based upon actual construction cost bids awarded. Per resolution number 7920 adopted in 1984 the $162,207 is 14 % of construction costs. Finally resolution 8302 is authorizing transfer of funds from the Jorgenson park land sale to the pool and recreation construction fund which had been previously agreed to by the council. I - C- (d--.C) RESOLUTION NO. 8304 RESOLUTION SETTING INTEREST RATE AND PAYMENT SCHDULE FOR 1986 ASSESSMENT ROLLS NUMBERS 208, 209, 210, 211, 212, 213, 214, 215, 216 AND 217 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That adopted assessment rolls numbered 208, 209, 210, 211, 212, 213, 214, 215, 216, and 217 shall be payable in equal annual installments extending over a period of ten(10) years, the first of the installments to be payable on or before the 1st day of January, 1987 and shall bear interest at the rate of 6.2 percent per annum as set down by the adoption of this resolution. To the first installment shall be added interest on the entire assessment from October 1, 1986 until the 31st day of December, 1986. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 2. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is . paid by the 1st day of October, 1986 and he may, at any time thereafter, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 3. The Clerk shall forthwith transmit a certified duplicate of assessment rolls numbered 208, 209, 210, 211, 212, 213, 214, 215, 216, and 217 to the County Auditor to be extended on the proper tax lists of the County, and such assessemnts shall be collected and paid over and in the same manner as other municipal taxes. Adopted by the City Council this 10th day of June 1986. Paul A. Acklund Mayor ATTEST: . Gary D. Plotz City Clerk 0 RESOLUTION NO. 8303 TRANSFERRING $162,207 FROM 1986 SPECIAL ASSESSMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $162,207 is hereby transferred by the 1986 Special Assessment Bond Fund to the General Fund for project administration fee and engineering fees. Adopted by the City Council this 10th day of June 1986 • ATTEST: Gary D. Plotz City Clerk • Paul A. Acklund Mayor I_'t RESOLUTION NO. 8302 TRANSFERRING $8,852 FROM PUBLIC SITES TRUST FUND TO RECREATION & POOL CONSTRUCTION FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $8,852 is hereby transferred by the Public Sites Trust Fund to Recreation & Pool Construction Fund. Adopted by the City Council this 10th day of June 1986 • ATTEST: Gary D. Plotz City Clerk -Paul A. Acklund Mayor / --e,. 9 RESOLUTION NO. 8301 TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000 is hereby transferred by the Liquor Store to the General Fund. Adopted by the City Council this 10th day of June 1986 . ATTEST: Gary D. Plotz City Clerk 0 Paul A. Acklund Mayor ORDINANCE NO. 11/86 • AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from C -2 Commercial and R -2 Residential to I -1 Limited Industrial. Legal Description: Lots 9 and 14 of Auditor's Plat of the South Half of Section 8, Township 116 North, Range 29 Nest, McLeod County, and part of the old Chicago, Milwaukee, St Paul and Pacific Railway Company right-of- way lying adjacent to and adjoining said lots 9 and 14 except the following described tract: Beginning at the intersection of the Easterly extension of the North line of said Lot 9 with the Westerly 50 foot right - i of -way line of Minnesota State Highway No. 22; thence southeasterly along said right -of -way line, 1005 feet; thence deflect to the right 94 58' a distance of 210.9 feet; thence deflect to the right 84 42' a distance of 297.8 feet; thence deflect to the left 8 24' a distance of 292.0 feet; thence deflect to the left 81 16' a distance of 44.0 feet; thence delfect to the right 90 00' on a line parallel to said highway right -of way line to a point in said North line of Lot 9, thence East along said North line to the point of beginning. A11 that part of the Northwest Quarter of the Northeast Quarter of Section 17, Township 116 North, Range 29 Nest of the 5th P.M. lying North of the Crow River and more particularity described as follows: Commencing at a point where the North line of the Northeast Quarter of said Section 17 crosses the North Bank of the Crow River; thence Nest along said line to a point 406 feet West of the point of beginning; thence Southerly. Easterly and Northerly along the north bank of Crw River to the point of beginning. That part of the Northwest Quarter of Section 8, Township 116 North, Range 29 Nest of the Sth Prinicpal Meridian described as follows: . Beginning at the intersection of the Nest line of said Northwest Quarter and the Southwesterly right -of -ray line of State Highway No. 22; thence Southerly, along said Nest line to a point 100.00 feet Southwesterly of, as measured at a right angle to, said right -of -way line; thence Southeasterly, parallel with said right -of -way line thence Southeasterly, parallel with said right of way line, to the intersection with the South line of said Northwest Quarter thence Easterly, along said South line, to said right of way line; thence Northwesterly, along said right -of -way line to the point of beginning. 1 And Descrtiption as per Certificate of Title - All that part of the Northwest Quarter of Section 8, Township 116 North, Range 29 Nest McLeod County, described as follws: Beginning at a point on the Nest line of said Section 8, 'a distance of 432.2 feet due North (assumed bearing) of the Southwest corner of said Northwest quarter; thence due North, along said West line, a distance of 1332.65 feet; thence South 54 degrees 52 minutes East a distance of 2496.25 feet to a point of tangency with a curve, concave to the Southwest and having a radius of 5579.58 feet; thence Southeasterly, along said curve, to a point on the South line of said Northwest Quarter; thence South 89 degrees 22 minutes West, along said south line, a distance of 2035.86 feet; thence North 17 degrees 44 minutes West a distance of 123.6 feet; thence North 52 degrees 44 minutes West a distance of 262 feet; thence North 44 degrees 39 minutes Nest a distance of 213 feet to the point of beginning. And Lot 2 Auditor's Plat Section 7 Township 116 N Range 29, Mcleod County. Adopted by the City Council this 10th day of June, 1986. ATTEST: Gary D. Plotz, City Clerk Paul L. Ackland, Mayor 9` (612) 587 -5151 CITY OF HUTCHINSON A. ! / 37 f ✓ASKING %CNAVc,VUE WEST HUTCHIN'SON, MAIN, 55350 M E M O DATE: June 5th, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Railroad Spur Line and Connector Track This project is progressing as rapidly as weather and ground contitions have permitted. During the construction, to date, we have had additional work and cost, not anticipated last fall, they are as follows: 1. Extension of an existing culvert under the main track. 2. Tile lines around the elevators. 3. Additional drain lines for the spur line west of the elevators. A. Drain line for the elevator sump pump. 5. Additional grading near the elevator for truck loading capability on the spur line side. 6. Additional grading to provide surface drainage to ditch on Main Line Track. 7. Additional slope grading as per Mr. Daggett's request. 8. Additional slopegrading on utilities property. 9. Additional grading to continue driveway access by utilities to sub- station. 10. Leveling of additional excess material, includes unsuitable material encountered at southeast end of project. 11. Aeration of wet material to obtain proper compaction of road bed. A Change Order for the additional cost will be submitted at the next Council . Meeting for your consideration. Mayor and City Council Railroad Spur Line and Connector Track June 5th, 1986 • Page 2 Attached is a letter from the property owner to the east of the connector track North of Arch Street. We do have a storm sewer line at the north end of the project, which would allow us to construct an eight inch drain line southerly to the new ditch. This would intercept the ditch from draining into his property. MVP /pv attachment • is X4�41� UdE�Z- Marlow V. Priebe Director of Engineering �4 i 0 �- �- ?6 CD -gla-0 cz 06 (612) 587 -5151 HUTCH' CITY OF HUTCHINSON .,dC • 37 WASHING TON A VENUE WEST HUTCHINSON, M/NN. 55350 M E M 0 DATE: May 5th, 1966 TO: Mayor and City Council FROM: Building Department RE: Survey Enclosed are the results of the Building Permit Fee Survey, requested by the City Council. In an effort to effectively review the results, the Building Department would appreciate each council members input. Please review the results within the next two weeks and direct any questions or input to the Building Department. Original response from each community is on file at the Building Departmnet. We encourage each council member to stop in and personally review the results and discuss alternatives to improving the Building Department`s services to the City of Hutchinson. HP /pv enclosure Homer Pittman Building Official (812) 587 -5151 M- CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: May 1st, 1986 TO: Mayor and City Council FROM: Building Department RE: Survey In response to the Hutchinson City Council's request of a survey on Building Permit Fee Schedule's, the Building Department has received and is presenting the following data. Out of 45 communities receiving the survey, 29 responded (see attached survey). The following is a summary of said survey: 1) Out of the 29 communities responding, 23 use Table 3.A Fee Schedule from the D.B.C. (Uniform Building Code) (Hutchinson uses Table 3.A. 6 communities use lower fee schedules. 2) Zoning Enforcement is included in the job description of 16 communities. 4 communities do partial enforcement. 8 do no zoning and 1 community did not respond. 3) Overtime reimbursement is as follows: A) Straight Comp Time 8 Communities B) 1 -112 Comp Time 5 Communities C) 1 -1/2 Paid Overtime 3 Communities D) Optional 1 -1/2 Paid or Comp Time 5 Communities E) Contract 1 Community F) No Overtime or Comp Time 6 Communities 4) The average yearly salary for the Director /Building Official of the 24 communities who responded, is $31,276.33, two of which are given full time use of vehicles. Five communities did not respond. .A copy of the "Building Valuation Data Sheet" is furnished by the State of Minnesota Building Codes Division, which is used as a basis for establishing a Building Valuation on various occupancies built with various types of construction on a square foot basis. This establishes an equality format for establishing valuations. From this valuation, the fee is calculated by the fee schedule from Table 3.A of the O.B.C. . After this fee is calculated, a Plan Check Fee of 65% of the original Building Permit Fee is calculated, which is mandatory - O.B.C. 304 (b), (see attachment). A fee is also calculated on Surcharge Fees established by Minnesota Statutes Section 16B.70, and are calculated off of the valuation, (see attachment). As a result of this survey, the Building Department is recommending the City of Hutchinson stay within the State of Minnesota recommended guidelines. HP /pv attachments 9 L�.r" -•rte- Homer Pittman Building Official 0 DUl1DING DEPARTMENT SURVEY DZHBC ORS, ARE YS TOM !Q 1985 NREEI CP INSPECTORS A IS ZONING ADMINISTRATION FLEI9.E SONVUIS AS PER FROM ISSURD PLAN CHWU IS PARS OF mm .RUN YEARLY SALARY FOR OVINTIM HOURS Cm U.B.C. TAMA 3,A ADDITIONAL FEES A VALUATION EMPLOYED DESCRIPTION DIRECTOR A E4(QYEL4 RJUMBUR9EENT PERMITTED MECHANICAL PERMIT 3 YES PU39M PERMIT 327 PERM FIRE CHIEF IS FIRE 01I2F $36,500 IES Im WATER i SEWER 6 4 562 HEAD OF INV. YES INSPECNRS $4,184 BUDGETED No RESPONSE 375 PEWITS 1_1/2 OOP. YES PLOSI G PERMIT S 18.314.933 1 BLDG. OFF. YES BLDG. OFF. $27,628 TIM NO BEATING PERMIT 150 PO RITS PARTIALLY, CITY HAS 1 LIMITED MlKffA Iffi PLoem PERMIT 13,200,000 1 MKI G CORN. DEV. DIR. $32,600 Dow. TIME F=BXLITY VATER/98YEI CONE. PAIR A FORDING PL341INO PERIIT 648 PERHIIS YES MATT D PENIT 6/ 95 885 2 YES NO RESPONSE IDS A 1/2 PAY NO RS CBAIEIND P To PERMITS lAsm 1 O.B.C. amours PLOWING PEEIIT t 31000,000 1 ELDO. OFF. INS $28,412 COW. TIME No PLAEIID PERMIT H.V.A.C. PERMIT 4498 PERMITS FROM $22,356 !At YES OAS PIPING A 70.000.000 7 -1/2 YES TO $36.876 ND ND PL 48M PERMIT H.V.A.C. PER41T OAS PIPING PERMIT SEAM/WATER PERMIT 5321 PERMITS 4 - F.S. DIRECTOR $38,000 TES UTILITY PERMIT 107 945 954 1 - P.T. ND @TPI.OYF84 32 000 NO NO 5 PI+mm DEPICTOR $30,(00 YES ND RESPONSE 24,200,000 2 YES INSPECTOR 24 000 COP. TIME NO DIRECTOR $41,T ELCAVATION A GRADING 6 INSPE"LOBS + VEHICLE FIRE PREVENTION 1353 PERMITS 2-3/5 PLAN INSPECTORS {24,000 114N PlAINIS ICS H.V.A.C. PERMIT $134.706.720 REVIEWERS NO TO $32,000 COP. TIME NO WATER /SELR COP. 1 - P.T. 900. PLUMBING PERMIT OFFICIAL EJCTRICAL PERMIT 262 PETIT$ 4 - P.T. BIRO. BLDG. OFF $34,120 PAM FALLS Lim MECHANICAL PERMIT 9 594 947 DEPT. YES 4 P.T. NO RESPONSE COP. TIM No MUSING PERMIT 3 PElIITS 1 DIR37M DIRECTOR $4,475 wTolmom INS WATEVSEWER CONK. 15,764,340 1 INSPECTOR YES INSPECTOR $22,381 CEP. TIM YES 251 PERMITS Tim WATER /SEWER CORN. T,926,942 NO RESPONSE No RESPONSE NO RESPONSE NO RESPONSE NO RESPONSE WATER PETIT SEWED PETIT 596 PERMITS 1 FULL TIME COMP. TIM TES 1 PLUBINO PERMIT 15 2 11 1 PARS TIME YES FULL TIME 4 1-1/2 NO R.UODG PERWI7 27 PEIII'T9 1 DIRECTOR DIRECTOR 3 , mpagoom TES fl.V.1.C. PETIT 16 5 1 AS�.4T1Mf YES ASSISTANT 26 016 NO ND 0 • s � I - BLDO. DPP. FLNG OFT. , PURGING PERMIT 282 PERMITS 1 - P.T. PLED. PLBG.INSP. 85} OP CXRP OR PAY mm TER H.V.A.C. PERMIT 6,216,915 INSPECTOR YES PLBO. PMT FER R 1-1/2 NO MARINO PERMIT WATER/SEM CONN. 1 DIRECTOR DIRECTOR $35,698 WACTRICAL PERMIT 250 PERMITS 1 BLDO. INSP. BLDG. INSP. $30,836 CORP. TDG TER H.V.A.C. PERMIT 4 040 086 1 W. TEM. YES ENO. TEM. W.254 1 1 -1/2 NO I DIRECTOR 1 BLDG. CWT. I INSPECTOR HEATING PERMIT 1 ETAS MARSHAL DIRECTOR $36,500 RAGING PERMIT 334 PERMITS 1/2 FIRE INSP. BLUR. OFF. $29,709 m SON YES SHWOVWTER COMG. S 7.497.331 112 SANITARIAN YES INSPECTOR $27.728 C@P. TIMB I YES 1 BLDG. OFF. 1 CL. 1 WATER RAGING PERMIT SUPERVISOR 1976 U.B.C. FEE HEC11Al2CAL PERMIT 196 PERMITS REOUESTINO BLDO. OFF. $21,500 CAMP. TIME St>MMfti ♦ i RENTAL LICENSING 9,500,000 ASSISTANT NO ♦ VEHICLE M 1 -1/2 YES PLUMBIND PERMIT DIRECTOR $31,000 CASH WATIRV30ROE CORN. 2606 PERMITS RPTDYEES $23,000 RRIMGURSDOWT TES H.V.A.C. PERMIT $iO2,972JO 5 YES TO $28.6n E 1 -112 NO 312 PEMIT9 YES PLAIGDO PERMIT t 17 278 1 BLDG. OFF. VIOLATIONS ONLY BLDG. OFF. OC P. TIED YES 212MICAL PERMIT SUDOEED ITEM HEATDM PERMIT 718 PERMITS OR SPECIAL mopma TES MCHAWICAL PERIL t YES NO RESPONSE APPROVAL SOPS DEPT. PLUMBIO P81MIT 1 DIR. PUBLIC RBATDM PERMIT WORKS WATER/Sm CONN. 103 PEMITS OCCASIONAL !/11811.7 YES STREET EXCAVATION 12, 19.127 (ANWILTANT PARTIALLY NO RESPONSE NO NO WTO1/mm $1506 BIDS CITY PAPS DEDICATION 329 PERMITS BLDG. INSP. $451.00 /MDNM r FOR AFTER SATAas YES RUPIKOM .U. 20.327.194 CANYRACT NO 15.50 /INSPECTION HOURS 131ST. NO R.IRBINO PERMIT H.V.A.C. PERMIT 382 PERM TS 1 FULL TIME DIRECTOR $35,000 PAY OR DUMP. mom TES 013 PIPING 24,44%409 1 PART TIRE NO DtSPELT'OR 000 THE I NO MGCAANICAL FEES WATER/SEWER PEES 592 PERMITS DIRECTOR $31,600 SEMANAM TES REO. OPENING 4 104102,339 2 NO ASST. INSP. W.200 TIME OFF NO MMGIMO P12OCT 106 PEMT9 Vfigxu TES WATER/Sow CONN. 4 164 1 NO #22000 NO YES PROPOSE CHA OR TO MEET U.B.C. 3.A rm WATER /SEWER FEES 207 PEMITS PAY OR COMP. WnAMA SCHEDULE R.UBDO PERIL $30.00 6 8.836.817 1 No $27,600 0 1 -1/2 NO 1 DIRECTOR 2 INSPECTORS DIR. -COMP. 616 PERMITS i INSPECTOR TO DIRECTOR $31,674 INSP. -PAY OR IIEDRA LESS nD4BING PERMIT 10, 31,122 BE ADDED PARTIALLY INSPECTOR 1241482 1 COMP. YES MOBILE HOW (844 PLUMBING PERMIT 5.00 # - 20322 000 1 YES 4000 NONE NO • s � 9 A. 0 B. 16B.59 State Building Codes Policy and Purpose The State building code governs the construction, reconstruction, alterations, and repair of state -owned buildings and other structures to which the code is applicable. The commissioner shall administer and amend a state code of building construction which will provide basic and uniform performance standards, establish reasonable safeguards for health, safety, welfare, oomfort, and security of the residents of this state and provide for the use of modern methods, devices, materials, and techniques which will in part tend bo lower construction costs. The construction of buildings should be permitted at the least possible cost consistent with recognized standards of health and safety. State Building Code Application 1. Pursuant to M9 Stat. 16B.62 the state building code applies statewide and supercedes the building code of any municipality. 2. Pursuant to MN Stat. 16B.72, referenda on state building code in rnnoetropolitan counties. Requirements for handicapped persons applies regardless of referenda. 3. Pursuant to MN Stat. 16B.73, state building code in municipalities under 2500, local option. Requirements for handicapped persons applies regardless of option. C. Code Adoption and Amendments 1. pursuant to Minnesota Statutes, section 168.61, the code is adopted and periodically updated to include current editions of national model codes in general use and existing statewide specialty codes and amendments thereto. 2. Pursuant to Minnesota Statutes, section 168.84, subdivision 60, amendments to the code may be proposed and initiated by any interested person. Proposed amendments shall be submitted in writing on a form provided by the commissioner. D. 1985 State Building code 1. Specific adoptive ordinance showing all documents included and adopted by reference. (Model ordinances available from the Building Codes and Standards Division.) 2. The State Building Code is adopted without change, except item listed as optional in Admin. Rule 1300.0100 - .2000. 3. Adoption by reference (NN Stat. 471.62) fi. Fees — 130500800 . 71�: ption cn f (Maximum on dwellings in counties and owns— f3 —lvlps Stat. 16B.62 Subd. 1) a. n are intended W cover oust of code ad ninistraticn and b. Special considerations for: manufactured homesr manufactured building, tegorary buildings, moved buildings, plumbing, heating, electrical, etc. C. Special inspections d. Aeinspecticn fee 2 Building permit based on value (UBC 423)to be determined by building official a. Building Data Valuation Charts - issued in February of each year. Cbo unit costs vs. valuation 3. Plan Review fee story �� a. 658 of building permit fee (UBC Section 304(b)) 4. Permit fees applicable bo all buildings constructed by the State of Minnesota, its agencies, departments, and instrumentalities, school districts, municipalities as defined in section 16B.60, and the University of Minnesota. These governmental bodies shall pay the building permit fees and surcharges that the inspecting municipality customarily imposes for its administration and enforcement of the code. (MN Stat. 16B.71) F. Surcharges 1. All municipal permits issued for work pursuant to the State Building Code shall be subject to a surcharge fee, Type "A" based on fixed fee, type "B" based on valuation. Said�ees are establishes by Minnesota Statutes, section 1�. Reports ream by fees imposed i .des the state shall be ineaddition to municipal fees fees imposed by Surcharge report forms (monthly or quarterly) and information may be obtained by writing the oommissioner to the attention of the state building inspector. By September 1 of each odd--numbered year, the commissioner shall rebate to municipalities any money received under this section and section 16B.62 in the previous biennium in excess of the cost to the building codes and standards division in that biennnium of carrying out their duties under sections 16B.59 to 16B.73. The rebate to each municipality must be in proportion to the anoint of the surcharges collected by that municipality and remitted to the state. 2. Dept. of Labor & Industry High Pressure Piping Systems Surcharges (MN 40 Stat. 326.46 - .52) • ENGINEER'S REPORT CITY OF HUTCHINSON, MINNESOTA DATE: June 4, 1986 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Stillings Hoeft Addition Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. PROJECT N0. 86 -09 - Grading, Sanitary Sewer, watermain, Gravel Base and Appurtenances on Graham Street in the Stillings Hoeft Addition. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest S 7,200.00 500.00 500.00 0.00 570.00 TOTAL- ------- ---- -- -- ----------- - ----5 8,770.00 Assessable Cost # 7,760.00 Deferred Assessable Cost 0.00 City Cost 1,010.00 TOTAL----- -------- -------- ---- -- --- - -$ 89770.00 Respectfully submitted, W'J&W L, &;'1k Marlow V. Priebe Director of Engineering q- -G-- RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS • PROJECT N0. 86 -09 RESOLUTION NO. 8300 WHEREAS, a certain petition requesting the improvement of Graham Street in the Stillings Hoeft Addition by the construction of Grading, Sanitary Sever, Watermain and Gravel Base, was duly presented to the council on May 229 1986; and WHEREAS, pursuant to resolution of the council adopted June 10, 19869 a report has been prepared by Marlow V. Priebe, City Engineer, with reference to the improvement, and this report was received by the council on June 10, 1986; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council finds and determines that said petition was signed by all owners of real property affected. 2. Such improvement is hereby ordered as proposed in the council resolution adopted June 10, 1986. 2. Marlow V. Priebe, City Engineer, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this 10th day of June, 1986. Clerk i -1 L J Mayor • HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE June 5, 1986 Mayor and City Council Dean M. O'Borsky, Chief of Police SUBJECT Junk Complaints Today I received a copy of a letter which complains about the condition of the property between Lind and Water Streets on 3rd Avenue N.W. I personally viewed the property and had pictures taken. In my opinion several persons in that block are in violation of the ordinance. I have asked the Engineering Department for a list of all of the property owners concerned. Letters will be sent to all of them and they will be given two weeks to clean it up. I will issue citations or request criminal complaints if the area isn't cleaned up within the time allowed. DMO:neb (612) 587 -5151 f/UlIH' CITY OF HUTCHINSON - . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Mark Schnobrich, DATE: June 5, 1986 SUBJECT: Weed Notice Upon receipt of the letter from Marilyn Swanson in regards to the properties between 4th Avenue northwest and 3rd Avenue northwest, inspection was made of these properties and they were being properly maintained. The lawns were being mowed and there was no Bien of debris except for one stove and also some miscellaneous scrap metal otherwise properties seemed to be maintained properly. No weed notice will be given for non - compliance of weed notice. In regards to the property between Water and Lind Streets, some debris was noticed but was stacked conveniently between buildings. Some weeds were high and after speaking with the land owner, the tall grass will be removed. • r� � C� JUNE 5, 1986 CITY OF HUTCHINSON, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL ARE: REFUSE REMOVAL RATE INCREASE JUNKER SANITATION SUBMITS A REQUEST FOR AN INCREASE IN REFUSE REMOVAL COSTS TO $5.50 COST PER MONTH, PER UNIT. THIS INCREASE REFLECTS THE CURRENT COST INCREASE TO JUNKER SANITATION SERVICE FROM THE MCLE_OD COUNTY LANDFILL OF $3.00 COST PER YARD. ALSO REFLECTED ARE THE ADDITIONAL COST OF THE DRAMATIC RISE IN CORPORATE AND LIABILITY INSURANCES, EQUIPMENT COSTS, EMPLOYEES MEDICAL AND LIFE INSURANCE RATES, AND WAGES INCREASES COVERING A TWO YEAR PERIOD. THANK YOU IN ADVANCE FOR YOUR CONSIDERATION IN THIS MATTER. RESPECTFULLY, JAME _�UNKER • � _ �t "Your Gorbologist" James Junker.417 So. Mortho St.. Stillwater, Mn. 55082.612 439 -7135 McLeod County Sanitary Landfill BULLERT CONSTRUCTION CO. 1219 11th Street Glencoe, Minnesota 55336 Phone 864 -5356 May 27, 1986 To All Haulerst In response to a directive by P.C.A. to set asside two funds, the landfill charge will be $5.60 starting July 1, 1986. This is a very unstable situation and can be changed by them at will, meaning the gate charge could change at' almost any time without our control. We suggest that you set-.up a variable in your contracts to protect yourself from any fluctuations. _ Hull t Construction Company Les Bullert, President 0 Freemont r T z R • s • • e s 14P+ W i rte_ v •� Lam. °p. esg e a mR� n me- ' �o Century Avenue 1' r .f yj !.t AN,wu e � I(11► —4r -T'.4 2i CaAfCPfa� ST�t,S 3 Uni1? NzKl� 0 ( b , LNG O ICJ , of cur sa N C r r� .I \ rxii�Yk- L5% 1 \ova • TWO STFFI Rn8 3o'HILk 'LA_K WITW TWO HOV 1.DA 2rz• Q7 \ t9 - miv� 1 37S• 08 . -L d 1 MV a� w �- V i� .Y TI <R R 1. 4 c O FOUN Hf� � • if�llll ' - �i�'1C.o7S-i�� CDY1G10Wuv� iJw•5 - rj ((%tsvtit j 46 ,3 �Gi�1lt�L caw Ass z y6 IOPF :TION U ♦ r \ �. nsl \ \ CWO y b $TESL fb3� 30 HILN _J L WITi Two IIOV 1oA '. \� 2�ucl rl�l+or�,cs h (612) 587 -5151 HVTfH" CITY OF HUTCHINSON W' SN!'v A'Vc!'vv't i -',' 5 HUTCHINS D%, l'?1'`.' V. X 350 M E M O R A N D U M DATE: 6 -5 -86 TO: Mayor and City Council. ------ ---- -- -------- ------ -- - --- FROM: Ralph Neumann and Floyd Groehler SUBJECT: Request to dump fill on city property Mr. Newell Weed made contact regarding disposal of excess fill from his Green Castle project onto city owned cemetery property. • There is a low area that could be raised, however, over the years we have been contacted by other contractors willing to dump fill there because of the short haul and low expense. These people were refused as this request should be because of the following: This land is part of our long range plans and the low areas now accomidates our excess fill from each grave that is dug. If this low area is filled in, all excess fill from graves would have to be transported to the city garage area resulting in costs to the city. Also, this parcel has a large hill on it which will have to be cut down when grave sites are plotted. All of this fill would be hauled by earth movers and deposited in the low area. If we allow Mr. Weed's request, it is very possible that the fill from this hill would have to be hauled away at the city's expense. (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON .AVENUE WEST HUTCHINSON, MINN. 55350 JUNE 5, 1986 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: SETTING BID DATE FOR DENTAL INSURANCE Canada Life our current dental carrier has set renewal rates for the next year. The projected rate increase is for 20 %. It appears this is on the high side based upon our experience. Our current agent Fred Hack, at Bob Martin and Assoc., believes we should go to bid on the policy. I would request a calling for bids and a bid opening date of July 17, 1986 at 2pm, for dental insurance. It would also be asked to combine this bid with the hospital for possible savings as they are also planning on bidding their dental insurance. 9,J , L J PURPOSE AND USE The Hutchinson Handbook on Policies Procedures and Practices anFATminis r a e Or ers was assembled for the following purposes: To compile the most commonly referred - to policies and procedures found in: State Statute City Charter City Ordinances City Resolutions Council Minutes Contracts and Agreements Bond Counsel 0 ip'nions Cit AttT orney Opinions ministrative Memos Past Practice and Precedent (policies not necessarily written, however, may have been followed in previous years and are now placed in written form) 2. To provide the "opportunity" to expand, delete, and amend policies and procedures from an organized and concise framework. The use of the handbook is for (1) the citizens (especially the portion explaining city service policy( (2) city council (3) city administrator (4)directors and all other employees. The city administrator may hereby use the booklet to provide a framework to immediately effectuate new city policy, procedure or practices in the form of an ADMINISTRATIVE ORDER. Directors and department heads may recommend to the city administrator policy from within the purview and scope of their respective department. Directors that suggest policies for departments other than their own shall first contact that department head as a matter of protocol and in the interest of coordination and teamwork. The city council reserves th e portion of the book by Deletion of one particular invalidate other policies heading. right to amend any a majority vote. policy shall not within a topic or E 0 POLICY - CITY COUNCIL TEAM MANAGEMENT The City of Hutchinson will utilize the concept of team management. It is the city's goal to use this concept in policy- making and decision - making from the city council level to the rank and file level as much as possible. The concept of team management simply means that a group of employees is used to identify problems, gather the data on the problems, discuss alternate solutions, implement the solution which they feel will best solve the problem and evaluate and critique their process. This includes the methods of handling citizen complaints to council members and city employees. Team building is based on the idea that the best efforts of all the team members can be maximized into a team effort which wi l 1 be a better effort than that of any of the individuals on the team. It is the desire of the City of Hutchinson to use team management whenever possible in its decision making. The city council and city staff are already making use of this concept in council activities. All department heads and their staff members who are involved in decision making should be making use of the team concept wherever they can identify a problem that has to be solved. The employees who must deal daily with departmental conditions and decisions of the department heads should have some input on these decisions, at least to the point of keeping the communication lines open. • Evaluation of the team management concept is part and parcel of the annual performance review. TERMS ON BOARDS, COMMISSIONS AND COMMITTEES Unless otherwise regulated by state statute, charter, ordinance, or resolution, the maximum length of stay on boards, commissions, or committees shall be 8 years or two full terms except city council representation on boards, commissions and committees. APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES The city will actively seek public participation in government by advertising the expired terms within city boards, commissions and committees. A summary of the vacancies shall be advertised on a quarterly basis. A44 names received by the city sham be forwarded to the respeetive chairpersons. The chairperson sha { i confer with their respective beard; commission; and eommittee; and may make a reeommendation to the city cauneti of the preferab4e one to three candidates to f444 the aacaney: For the purpose of actively soliciting citizen perticipation in serving on boards committees and commissions, the City wi advertise when any term expires. A recommendation to the Mayor for a replacement should wait until the advertising i�process has been completed. It is noted that vertisint o i�een done whether or L._.J r1 U not a ep rson desires to be reappointed. Boards, committees and commissions are "advisory" to the Mayor and Coiuncil for appointmnents. The M�a or snd ounci have discretion. Histor�ica1 y7 the Ma or reserves hehe a— utiior tty to m— a recommendation to the City Count sub?et to a ma7ori y I ' o' ie unci�refore, aTl names received by the City are to qo directly to tFe Mayor. The given d, commission or committee may make a recommendation of one candidate, however, it is a recommendation only and is of an advisory nature. VOTING POWERS ON BOARDS, COMMISSIONS AND COMMITTEES A city council member or city employee has the same voting privileges as any other member of a board, commission, or committee, unless otherwise regulated by state statute, charter, ordinance or resolution. is AGENDA All agenda items must be provided to the city administrator (or secretary) by 5:00 p.m. the Thursday before an upcoming council meeting; council meetings being the second and fourth Tuesdays of each month. All supporting written documentation shall be likewise submitted in the above timeframe. Any additional items submitted after the agenda deadline would require approval of the entire city council for consideration at the council meeting. 3 COUNCIL MINUTE KEEPING A11 council meetings shall be taped. Such tapes shall be kept for a period of one(1)year and then re -used. The city council secretary shall take minutes in sufficient form to meet the requirements of Roberts Rules of Order, and rely on the parliamentarian (city attorney) to deter- mine the sufficiency of the minutes. The entire city council can determine if any given item should have detail in addition to the minimum established by Roberts Rules of Order, and as interpreted by the parliamentarian. INQUIRIES FROM MAYOR OR CITY COUNCIL CANDIDATES During the process of municipal elections, candidates often desire information on various city projects, policies and activities, and sometimes ask individual city employees for information and /or opinions. In order to avoid misquotations, dissemination of incorrect information or putting employees on the spot, eaehemp4eyee- sha44it is recommended Cit employee olic that m t o politely refer an idateany inquiries from c s . to the city administrator's office. In addition, employees shall understand that no council election activities shall take place on city time. Employees are subject to the rights and limitations of the Minnesota Statutes. 9 NEWLY ELECTED OFFICIALS . Any newly elected mayor or council member shall participate in an orientation session establish- ed by the city administrator and is herein en- couraged to attend the League of Minnesota Cities orientation for newly elected officials. Existing mayor or council incumbents may also attend at their discretion. 0 ANNUAL REPORT AND SETTING OF UPCOMING YEAR'S OBJECTIVES Each January the City Council shall review potential City objectives. The input to prepare the annual objectives may be from citizens, City Council members, the City Administrator, Directors and employees. The City Administrator will assimilate all the ideas for the upcoming calandar year's objectives. The Council shall determine a priority of the objectives, perhaps rating the top 10 or 20; and with the assistance of the City Administrator establish a target date for their completion. The objectives will be assigned to the responsible employees and listed on the performance review on the employee for subsequent evaluation later in the year. DELEGATION OF AUTHORITY CONCERNING CITY ADMINISTRATOR'S ABSENCE 5 From time to time it is necessary for the city administrator to be out of the city. During his absence the assistant city clerk /finance . director shall be in charge of the administration. In the event that both are absent, the following persons shall be in charge in the order listed, if all persons listed above them are absent. It shall be the responsibility of the department head to notify the next person below him of his absence. 1. Director of Engineering 2. Chief of Police 3. Director of Maintenance Operations 4. Director of Parks & Recreation 5. City Attorney BIDDING, PURCHASE ORDERS, CHANGE ORDERS All purchases from one vendor that exceed $15,000 require public bidding, with the exception of professional services and other limited exceptions under state statute. All purchases over $1,000 must be listed on the council purchase request form, and subsequently approved prior to ordering or receiving the commodity. • All purchases over $58 $100 must first have a proposal to purchae form signed by the city administrator or finance director. In the event of an "emergency," a critical breakdown would be determined by the department head and emergency needs would be approved by the city administrator and council member. In the event two proposals for the same service E 2 or goods exist at the same price, one local and one non - local, the firm that is local shall . receive the business, unless the quality, availability or timeliness of the service or quality of goods is not comparable as determined by discretion hereby given to the city's purchasing director (finance director). When purchasing supplies that are likewise common to other departments (paper, etc.) the purchases shall be grouped and, preferably, in a quantity for 9 to 12 months, depending on storage. Capital items that are budgeted shall be delayed, if possible, to mid -year to provide the finance director some flexibility in making budget adjustments, due to revenue uncertainties (local government aid, etc.) Items may not be ordered before the start of an upcoming calendar year's budget (January 1). All change orders require council approval and in no case exceed 25% of the original bid on the letting, otherwise, the change order itself requires separate bidding. is- - - - - - - - - - - - - - - - - - - - - - - - INDUSTRIAL REVENUE BOND (IRB) REQUESTS Industrial revenue bond (or notes) requests are to be made to the Community Development Corporation. The project will be reviewed by the corporation, staff, and city consultants. To perform the review task, a one -time fee of one (1) percent of the principal amount of the bond issue or note is payable to the City of Hutchinson and will be dedicated to assist the Community Development Corporation achieve its purpose and objectives, along with the initial $1,000 non - refundable deposit. Bond attorney fees, city attorney fees, the city's financial consultant, and city auditor review fees are the additional financial responsibilities of the client. . TAX INCREMENT REQUESTS 7 Tax increment financing requests shall be submitted to the Community Development Corporation. Tax increment projects are preferred to be self- supporting. . The project must be determined to be not otherwise feasible, without the help of this financing tool. Fu11 disclosure of acquisition costs, construction costs, anticipated annual tax revenue and rent levels is essential. The tax increment revenue shall not write down the land value and utility costs below an amount acceptable to the city council. To perform the review task, a one -time fee of one (1) percent of the principal amount of the bond issue or note is payable to the City of Hutchinson and will be dedicated to assist the Community Development Corporation achieve its purpose and objectives, along with the initial $1,000 non - refundable deposit. Bond attorney fees, city attorney fees, the city's financial consultant, and city auditor review fees are the additional financial responsibilities of the i C 0 client. 0 LICENSES 0 To streamline specified license permit procedures, the authorization to issue Christmas tree permits snow removal permits and ci arette licenses is delegated from the city counci to staff and may be assigned by the city administrator to the appropriate staff person. REQUESTS FOR STREET LIGHTING All requests for street lighting should be put in writing and directed to the city council. The city council shall refer the requests to the Hutchinson Utilities Commission for evaluation and a cost estimate. Street lighting is financed out of the annual improvement bond issues and not assessed to the property owner. Ornamental street lighting or additional street lighting is permitted, however the area being served must agree to pay the additional cost above the normal type of installation. The option to make a one-time differential payment or place the cost on the ten year assessment roll program is available. DELINQUENT REFUSE /PATER /SEWER PAYMENTS Refuse services are billed to the individual(s) 4 requesting the service, either landlord or tenant. If the tenant is delinquent for more than 60 days, both the owner and tenant receive a notice of a city council public hearing. Payment can be made before the public hearing. Promises to pay within a two week time extension are acceptable, if arrangements are made at city hall before the council meeting hearing. If no arrangements are made, water service is turned off. Refuse service continues, as it is required for the health and welfare of the general public. Failure to make payment tenants or landlord) for either water or refuse will result in certification of the overdue amount to the property taxes. REFUSE SERVICE TERMINATION Termination of refuse service is concurrent with the termination of water service. In the event discontinuance is requested for vacations or vacancies, the owner or tenant shall request water turnoff. FARMERS MARKET The farmers market has an ongoing approval of utilizing the street area on First Avenue SE next to the Library Square during the hours of 7:00 a.m, to 11:00 a.m. on Saturdays. There wil l be no charge as long as the city will not have to pay for overtime from city employees to clean up the area. 10 0 l__I FAIR BOARD The fair board and Gopher Cam fire need assistance from time to time; ere ore, in the fall of each year, the fair board and Gopher Campfire should list services requested for year and obtain approval at a regular council meeting. RESTORATION OF CITY STREETS Contractors, the local cable com an and the telephone company, shat contact the director of maintenance operations and city engineer prior to digging in city right -of -way. The contractor is required to restore the street according to the procedure and typical design sheet established by the director of maintenance oper- ations and city engineer. 11 POLICY _ PLANNING AND SPECIAL ASSESSMENTS 0 PLANNING COMMISSION The planning commission shall review the compre- hensive plan map on an annual basis during the month of March. The text of the comprehensive plan shall be reviewed at a minimum every third year. The text of the zoning ordinance and subdivision ordinance shall likewise be reviewed at a minimum every third year. PLANNING COMMISSION STAFF REVIEW Applications for all planning commission items are due the 1st of the month (except weekend or holidays, the next workday). If recommendations in writing are not received from the county or township by the first of the month, our policy is that we will not consider the items until the following month. Staff review, including the city engineer, fire marshal, building official and planning commis- sion secretary will transpire a few days after the deadlines for application. Handing items out at a planning commission meeting or bringing up items not on the agenda is discouraged. 1 CONDITIONAL USE PERMITS AND VARIANCES . Request for variances and conditional use permits shall be initiated in the office of the city administrator. Each applicant shall be given a flow chart of the procedures to be followed and advised of the city staff's recom- mendation, if any, before the planning commis- sion meeting. u PLATTING UNDER THE SUBDIVISION ORDINANCE To streamline and make a prospective plat accountable to the requirement of the subdivision ordinance, a flowchart checklist (as follows) shall accompany any plat prior to submission to the planning commission or city council. SUBDIVISION ORDINANCE NO 466 FLOW CHART CHECK LIST _ Section 3.00 Preliminary plat (page 3) Section 3.10 Informal meeting with city planning staff and subdivider. Review ordinancesand specifically Section 5.00 (pages 10 to 22) Section 3.41 If next to highway - preliminary plat submitted to state commissioner of highways (page 7) _ Section 3.42 Subdivider submits 4 preliminary plats according to 3.30 2 (page 4) - requirement for plat met Section 3.43 City clerk, zoning administrator and engineer review (page 5) Section 3.44 Review by city department heads, utilities, telephone and cable - approval of engineer with certificate of approval (page 5) Section 3.45 Public hearing (page 5) Section 3.46 Planning commission meeting approval- disapproval- modifications (page 6) Section 3.46 City council meeting approval - disapproval - modifications Section 4.00 Final plat (page 8) _ Section 4.11 Signed subddivision agreement received by city, or alternative Section 4.20 Final plat procedure (page 8) Section 4.22 Engineer approval (page 8) Section 4.23 Planning commission - act on • final plat (page 8) Section 4.24 City council - act on final plat (page 8) _ Section 4.25 Subdivider records final plat with register of deeds (page 8 - 9) 0 3 DEVELOPMENT OF AREAS AND INDIVIDUAL LOTS . Building /site /lot plans shall include space for underground and surface mounted equipment needed by all utilities. Underground facilities shall be constructed to best serve the area from the plans as received. • No facilities (including electric, gas, sanitary sewer, storm sewer, water main, telephone, cable TV, etc.) shall be installed until development or lots are brought to grade. After initial installation, any significant changes in grade interfering with such underground utilities is at the expense of the developer /homeowner. Developers that subdivide or change lot lines shall bear the cost of relocating installed facilities. Damage to existing facilities shall be the expense of the developer. LANDSCAPING ON PUBLIC PROPERTY A11 new or significant renovations of landscaping shall be referred to the appropriate board /commission /committee for consideration and approval prior to implementation. STORM SEWER ASSESSMENTS Storm sewer projects are assessed on a square foot basis. 4 The cost per square foot is arrived at by dividing the total cost of the improvement by the total square footage of private and public owned property, exclusive of alley or street right of way. Storm sewers serve a certain drainage area in two ways; either as the trunk portion of the system or the lateral portion or portions of the system. The trunk system consists of the major line that is designed and constructed to carry all of the storm water collected from the drainage area. The lateral system is constructed with catch basins and connects to the trunk system. In most drainage projects, the trunk system is usually built as one project. The lateral system is not, due to the fact that the total drainage area is not developed. In existing drainage areas, both the trunk and lateral portions could be re- constructed in sections in different years. An individual's assessment would inmost cases be the cost per square foot times the area of the property. In those cases where the property is at the edge of a specific drainage district, only that portion within the district would be assessed. The . balance of the property would be in one or possibly two other districts and that area would be assessed when improvements are made in the other district. E 5 WATERMAIN ASSESSMENTS If not in a new subdivision, the assessment is on a front foot basis. The total cost of the project is divided by the assessable front footage to determine the front foot cost. SANITARY SEWER ASSESSMENTS The assessment is calculated on a front foot basis in the same manner as watermains. CURB AND GUTTER ASSESSMENTS basis. 1 ats assessed both ides of the i _a This may a- may not be im the some comstruct+" STREET SURFACING ASSESSMENTS _.,..._. , ...._ _. _..... ._ ..... __ .sees _..., _.. _.._ me matter when they are eensty-weted- NEW AND EXISTING SUBDIVISIONS AND RELATED SUBDIVISION AGREEMENTS All improvements are required by the subdivision ordinance to be installed and paid by the development. In most cases, the improvements are E completed after some of the property has been purchased by individuals. These improvements are assessed, usually, on a per lot basis and this is set forth in the subdivision agreement. For those agreements that are not set up in that manner, the cost is totally assessed on a front foot basis for all improvements except storm sewer, which is done on a square foot basis. Since the total cost is assessed, no credits are available on new subdivisions. All subdivision agreements are required to be recorded by the developer in the office of the county recorder, as required by subdivision ordinance. It is the buyer's responsibility to obtain a title search before closing to determine the potential responsibility for future assessments, if any. L_ J POLICY - CITY SERVICES 0 GARBAGE SERVICE All single dwellings, two family residential and businesses are each required to pay a minimum monthly base charge for the availability of garbage service, whether or not the service is utilized. The base charge for businesses allows for one pick -up per month (2 -30 gallon cans).* More frequent pick -up or dumpsters are an additional charge. The city sets the dumpster charges. Termination of refuse service charges coincides with the water service. Owners /renters must notify the city of any such requests. In the event of a missed pickup or lack of service, the owner or tenant has the responsibility to notify the city. Within 48 hours the hauler must pick up the garbage, per city /hauler contract. Any complaints on garbage service are to be directed to Junker Sanitation by calling "collect" at 439 -7135. In the event the problem cannot be resolved, the city administrator is to be contacted, with subsequent referral to the city council, if necessary. A board of review (city council) holds a public hearing each May /June to discuss any proposed rate changes and complaints. The public is welcome to provide additional input at this time. ( *Interpretation of Contract by Junker Sanitation) E REDUCED REFUSE RATE (SENIOR CITIZENS Citizens that sign an affidavit (form) available . in the city administrator's office certifying they are over 65 years of age, or are disabled as defined by the social security administration, and whose income is less than the following, may receive a reduced refuse rate. Family Size Income 1 X7;660 2 $8,500 Minimum income limits include all revenue sources (social security, supplemental social security pension, etc.). DELAYED PAYMENT FOR SPECIAL ASSESSMENTS Citizens over the age of 65 years for whom it may be a hardship to make payments on special assessments may delay such payments and interest under the following limitations: 1. Deferred assessments may be granted to persons with a low income of $7,000 per year for one person and $8,500 per year for a married couple; and 2. Deferred assessments may be granted to persons with an asset limitation of not to exceed $25,000, excluding the homestead. The applicant shall be available in the office of the city administrator for this deferral. If income and assets exceed the guidelines, and the applicant feels there is a special exception, the citizen may appeal directly to the city council for consideration. `a 0 SNOW REMOVAL As a general rule, after a heavy snowfall (3 inches or more) the city activates 2 graders and 2 front -end loaders at 3:00 a.m. and does the most heavily traveled area which is the downtown business district and elementary school. The snow in this area is windrowed and eventually picked up by the city's snow blower and trucks. The front end loaders proceed to clear the downtown alleys and city owned parking lots, pushing this snow into the windrows in the middle of the street. The city priority on picking up these windrows by ranking follows: Highway N7 East and West, Main Street, Grove Street for school buses, Franklin Street from Second Avenue to Washington, Second Avenue complete, First Avenue from Main Street west to Franklin, Washington Avenue complete, Third Avenue from Main Street to Hassan. The balance of the business district is then completed. At 4:00 a.m, the city's 3 one -way plows commence clearing our emergency streets which consist of the following: Oakland, Freemont, Century, Washington, Second Avenue, Fifth Avenue, Lynn Road, Roberts Road, School Road, Shady Ridge Road, Seventh Avenue, South Grade Road, and Michigan. By having these streets cleaned early most residents living on feeder streets have access to a major thoroughfare. Also at 4:00 a.m, the city's one-ton truck with plow and sander begins cleaning all city alleys to enable Junker Sanitation to move freely on garbage pick -up. Generally this task is completed around 6 :00 a.m. and then work activity begins with sanding intersections. The city is divided into districts so that each E plow operator is familiar with certain hazards and road conditions in his assigned area. After the emergency roads are plowed, 1 one -way plow heads for Clifton Heights and begins to work towards the center of town, 1 one -way plow heads for Lakewood Drive and works in, 1 one -way plow heads for the Civic Arena area and proceeds to plow toward the center of town, 1 grader goes to the Jorgenson Addition and works in, and 1 grader goes to Northwoods Avenue and works towards the center of town. The small pick -up with plow clears Ludtke Lane, Oakwood Lane, Delaware Street, Florida, Idaho and any odds and ends that he comes across. Burns Manor and the hospital are plowed by Erickson and Templin on an hourly contract rate. SNOW REMOVAL - PRIVATE The city street department will not remove any snow from private property. The city snow removal ordinance also states that no snow, leaves, clippings, debris, etc. be deposited on city streets. This ordinance clearly states that the city will not allow snow to be plowed onto the windrows wTiirch the city will continue to haul away. Violation of this ordinance will be closely monitored and violators may be subject to a fine. The City of Hutchinson has three snow disposal areas which may be used at no charge to dump private snow. We ask close cooperation be maintained with the city so that snow is dumped in an orderly fashion. i P L_J 0 SNOW AND ICE REMOVAL FROM SIDEWALKS A11 snow, ice, dirt and rubbish remaining on a public sidewalk more than 24 hours after its deposit thereon, is declared to be a public nuisance. The owner or occupant of any property adjacent to a public sidewalk shall use due diligence to keep such walk safe for pedestrians. No such allow snow, ice, dirt the sidewalk lonager deposit thereon. owner or occupant shall or rubbish to remain on than 24 hours after its Beginning 24 hours after any such matter has been deposited thereon, or after the snow has ceased to fall, the Director of Maintenance Operations shall authorize the City crew to remove the snow. The owner of property on which or adjacent to which snow, ice, dirt or rubbish has been removed by the City of Hutchinson shall be personally liable to the City of Hutchinson for cost of said removal. The City Administrator, upon receipt of information from the Director of Maintenance Operations shall authorize preparation of a bill payab —Te to the City of Hutchinson. On or before October 1st of each year the City Clerk shall list the total unpaid charges for each removal against each separate lot or parcel to which they are attributable under this ordinance, and the Clerk shall certify said charges to the County Auditor for collection the following year along with current real estate taxes. MAINTENANCE OF HOSPITAL & BURNS MANOR PARKING LOTS The city shall perform maintenance on the hospital and Burns Manor nursing home parking lots at no charge except for materials. STREET SWEEPING Main Street and downtown are to be swept every Monday morning, when possible. Residential areas are to be swept every 2 or 3 weeks when possible. OUTSIDE READING DEVICES From time to time the outside water meter reading devices may become defective in relation to the "actual" consumption registered on the indoor meter. Citizens are encouraged to compare these readings, and the city will remind citizens to voluntarily compare these readings via periodic notations on the billing statements. The water department, as a matter of internal policy, will perform a survey on a periodic basis and as time permits to determine if the outside reading devices are registering properly. Once a physical inspection is made or a discrepancy in reading is reported by a water user, the water billing department will send a letter of explanation. 0 0 Charges for water are based on inside meter /consumption only. The finance department does allow for payment over time, instead of a one time catch -up payment for failure of an outside reading device. In addition, no charges will be made for sewer on these catch -up billings; sewer being approximately one -half of a normal total billing for water and sewer. BULK PURCHASE OF WATER Bulk purchase of water is available by contacting the city administrator's office with terms as follows: A $20 deposit is required. Deposit is applied to the last month's key rental. The fee is $20 per month or part of a month. If the key is not returned to the city or if the key is lost and the city is not notified, user is charged for 12 months rental of the key for replacement costs. PRIVATE DUMPING OF SOLID WASTE AT SEWER PLANT The director of maintenance operations may at his discretion accept and charge for special dumping of solid waste (example - portable toilet waste, septic cleaners) at the sewage treatment plant. 7 0 RENTAL OF EQUIPMENT Rental of equipment is made on an "emergency" basis only or if private enterprise is not available. In all cases of rental of city equipment, city employees must operate the equipment and be included in the rental charges. The Director of Maintenance Operations establishes the hourly rate for the respective pieces of equipment. EXCHANGE OF SERVICES The use of farmland at the city tree and demolition site is at no charge in exchange for keeping the weeds under control. CEMETERY LOTS Cemetery lots are available from the office of the city engineer. Fees for graves and opening are established by the city council. Certain portions of the cemetery may have headstones, while other portions may only have nameplates. Portions of the cemetery are reserved for future expansion and in this area no graves will be sold. For a more detailed policy, See Ordinance #735 0 HUTCHMBBILE USE The Hutchmobile is to be used for public purposes. In case of special public activities (committee meeting tours, senior center use, etc.) use of the bus shall be based on past practice and at the discretion of the city administrator and transit coordinator. The bus shall be available at no charge for people going to the voting polls (general, municipal and spe- cial elections and on New Year's Eve. AIRPORT GASOLINE Under no circumstances may gas be charged at the airport. This includes all gas key holders. ASSESSMENT SEARCHES Requests for assessment searches are made to the office of the city administrator. The requester must provide the following information: Name and address of present owner Address of property being searched Legal description If the legal description is lengthy, the staff has the discretion that the "request" (including legal) for the assessment search be put in writing. The turnaround time on preparing an assessment search is a minimum or 48 hours (not including weekend and holidays) and may be up to one (1) week. The fees for the assessment search shall E • be compatible with the costs in preparing the search. Assessment searches are good for only the day issued, as conditions (billings, classifications of present, pending and future assessments) may change. All requesters are encouraged to obtain an up -to -date assessment search for a closing. Breakdowns on the various detail of improvement projects can be requested, as the "present" assessments are listed on the computer. Questions on present and future assessments are to be directed to the city engineer, as he is responsible to fill out that portion of the assessment search worksheet. ABSENTEE VOTING For people who will not be able to vote in person at the 64ty Genera4 any election, absentee ballots are available for all eligible voters. The following procedures are taken: 1. Fill out Application for Absentee Ballot. The "application" can be mailed or picked up at City Hall, City Administrator's Office. 2. When the Application for Absentee Ballot is completed, City staff checks in which precinct the voter resides. If the voter is already a registered voter they also have to fill out a registration card and send it along with the absentee ballot. 3. The City provides: A. Absentee ballot 10 0 I] B. Instruction sheet on voting C. Envelope to use for absentee ballot D. A stamped envelope to put contents in 4. The City requires, by State Statute, a witness to sign to verify their residencey or the voter may use a notary public for a witness. 5. The voter is required to mail the envelope, and cannot leave it at City Hall. Absentee ballots can only be given to the "applicant" in person or by mail. Absentee ballot cannot be picked up by other family members or representatives. Absentee ballots are available during regular business hours at City Hall. Special hours were set up for the Saturday afternoon and Monday evening before a General or Municipal Election. Saturday, the hours are from 1 p.m, to 3 p.m. Monday, City Hall remains open until 7 p.rrL for last minute absentee voting. POLITICAL SIGNS iPolitical signs shall be permitted on each lot for a period of forty -five days rp for to and ten (10) days after an election. (Subsection 2 (c)) Portable Si ns may not be f1ashin ... Su sections d)) City Boulevard or Right of Way: Candidates or supporters cannot use City boulevard or right - of -way- for signs. Only the City Council has the authority to allow signs on City Boulevard/ right -of -way. (Section 600.00 Municipal Code Book) 11 Generally, boulevards vary in width; however, if signs are placed 15 feet inside the curb, we will assume it's not on the boulevard. Removal of signs from City boulevard or right - of -way will be promptly performed by City crews as we attain knowledge of the situation. JOINT USE OF CITY /SCHOOL DISTRICT FACILITIES POLICY It shall be the policy of the School District and the City of Hutchinson to rent gym facilities at a cost of $10.00 per hour with the rentee providing a minimum of one building supervisor. It shall be the policy that the pool will be rented at $15.00 per hour and the rentee shal l provide one building supervisor. Other staff needed shall be provided by the renter. General Guidelines When the use of facilities is needed becasue of inclement weather, a contact must be made by noon to the City Recreation Director or the School Activities Director, and facilitites can be used only upon approval of the above mentioned Directors. Renters shall always follow the approved time schedule. Renters shall assist in setup for activities or for the next activities. 12 9 i 0 Renters shall leave the building in good condition. The renter's supervisor of the activity must stay until all participants have left the building including emergency situations. No baseball or softball will be allowed in the City Recreation Building. Sunday use of school facilities will be held to special events unless approval is granted including consideration of rental costs by the school district. * Rentee - (owner of facility) * Renter - (user of facility) SCHOOL DISTRICT /CITY RECREATION DEPARTMENT USE Of ROBERTS PARK Softball Estimate 39 days of use which included 24 soft- ball games - -- 8 "A" squad games, 8 "B" squad games, and 8 "C" squad games. High school softball practice starts indoors at the elementary school in the beginning of March. As soon as weather permits, usually the first week in April, practice is moved outdoors to Roberts Park. The above mentioned 39 days does not account for any inclement weather cancella- tions. It shall be policy of the school district and the city of Hutchinson that the school district will rent Roberts Park for $1200 per softball season for the above mentioned use. This cost is based on 40 days x 3 field x $10.00. This 13 0 includes material, labor and use of city equip- ment. Baseball 0 As of this time we do not have a schedule for use of Tartan Park as it is not prepared for this spring. The cost for the use of this facility will be determined at a later date. Track Should the city recreation department decide to offer track activities, a cost for the use of the track will be determined. Golf It shall be the policy in the use of the city recreation building that only golf wiffle balls can be used in the facility and these wiffle bal is must be hit off special rubber mats used for indoor golf. Tennis It shall be the policy that the school district and the city of Hutchinson will share equal ly the cost of maintaining tennis court surfaces, lights and fences. The tennis courts referred to are located on the elementary school and high school site. This equal sharing of maintenance costs will allow the school district to use the courts for the high school program and allow the city recreation department to use the courts for their activities. The school sports season shall receive priority time on the courts. 14 E RECREATION TOURNAMENT POLICY The city encourages organizations, teams, individuals, etc. to hold tournaments at Roberts Park under the following guidelines: *The city runs all concessions. *Organizations who wish to sel 1 beer must obtain their permit and insurance. *The city will prepare the fields at the beginning of each day only, any additional maintenance requested is extra and the appropriate fee will be charged. *Tournaments may be cancel led if the city determines weather conditions may cause damage to the fields. *Tournament personnel must be provided for clean -up at the end of each day. *Scoreboards are available for use (operators not provided.) SHELTERS AND BALLFIELD PERMITS The parks and recreation department allows for the reservation of its picnic shelters and ballfields during unprogrammed time periods. They are reserved on a first come, first served basis with no permits being processed before January 1 of each year. The cost for use of a shelter is $5.00 per day and may be reserved between 9 a.m. and 10 p.m. A limit of two reservations may be made at one time. Ballfield may be reserved during this same time frame for $2 for each 1 1/2 hours of use. Only two 15 0 ba11fieId reservations can be made consecutively. The department reserves the right to cancel a permit if it becomes necessary in the course of programming events. Permits are not required for these facilities. If no permit has been acquired, the shelters and field are available on a first come, first served basis. RENTAL CHARGE FOR BLEACHERS Rental charge for groups other than city or school shall be $20 for the large bleachers and $15 for the small bleachers as a minimum. Rental period may be for two days. For longer rental periods an additional $5 per bleacher would be added to the fee. STORM DAMAGE POLICY 1. Resident must call in to the parks and recreation department, phone 587 -2975, one day after the storm, requesting storm damage to be picked up by city crews. 2. Resident must pile tree damage on the curb in such a size that it can be handled by hand. 3. City will then schedule pickup by town section and will give the resident an approximate time of pickup. Pickup will begin two or three days after the storm This allows residents time to arrange storm damage on the curb. 16 i E CIVIC ARENA RENTAL I. ICE RENTAL a Ice time rates are currently set at $60 /hour. b Youth ice rental (Hockey Association /Figure Skating) is currently set at 50% of prime time ice rates. C City broomball leagues currently pay $50 /hour. d High school rental is negotiated with the school district and is currently $48.50 /hour for practice and $165 /hour for Jr. Varsity and Varsity games. II. DRY FLOOR RENTAL a $300 /day b 1/2 day $150 C Hourly rate $25 /hour d For groups who charge admission there would be an option (at the arena manager's discretion) to waive the rental fee and take 25% of the gate. e All concessions (not handled by the arena) will be charged 25% of their gross sales. (ex. T- shirts, records, etc.) Any exceptions to these will have to be approved by the parks and recreation board and the city council. PARK b RECREATION REGISTRATION PROCESS Registration can be made at the parks and recreation department on Harrington Street 17 0 during normal business hours (8 a.m. - 12 noon, 1 - 5 p.m. weekdays). NO REFUNDS - Refunds are only given when an activity is cancelled. No refunds are given after an activity has started. Due to an insufficient number of registrations, activities may have to be cancelled. When this happens, those involved will receive a refund. In cases where there are too many registrations, those late registrations will be put on a waiting list. In both cases, all those concerned will be notified and accommodated as soon as possible. Instructors and coaches are not permitted to accept registrations at the activity locations. Registration must be made at least two days prior to the scheduled starting date of an activity unless a deadline is listed. Swimming classes are filled on a first come, first served basis. No discounts are authorized for late registrations. No confirmation of registration will be sent out. Unless you are notified about a change, plan on attending the first session as it is scheduled. Recheck your registration to be sure all information is included and correct. M 0 0 ►-J RECREATION DEPARTMENT FACILITY USAGE Priority for reservation of park and recreation facilities is as follows: 1. Programs sponsored by City of Hutchinson 2. School District #423 3. Non - profit organizations 4. Commercial organizations 5. Private citizens within the community 6. Organizations from outside the community 7. Non - residents RENTALS - CIVIC ARENA Tables and chairs may be rented from the Hutchinson civic arena. The charges for each are as follows: (effective 1986) $4.00 - table $.50 - chair Items must be returned to the arena within four days of the reservation date. All items are reserved on a first come, first served basis. Items may be picked up during regular office hours only. PROHIBITION OF CONSUMPTION OR POSSESSION OF LIQUOR No person shall drink or consume or possess intoxicating liquor or nonintoxicating malt liquor within or upon the public parks and playgrounds of the City of Hutchinson between the hours of 10 p.m. and 8 a.m. without a written permit as provided herein. 19 No person shal l have in his possession, on his person, or under his control any bottle, can, keg or other receptacle containing intoxicating liquor or nonintoxicating malt liquor which has been opened or the seal broken or the contents of which have been partially removed within or upon the public parks and playgrounds of the City of Hutchinson between the hours of 10 p.m. and 8 a.m. without a written permit as provided herein. USAGE OF WEST RIVER PARK All camping in the West River Park shall be limited to a two week period of time. Any person camping for a period longer than two weeks will require a written permit issued by the city administrator. Open burning of campfires and charcoal grills in the West River Park shall be prohibited except in those certain areas so designated. No dogs or other animals shall be allowed to run at large and shall be control led by leash at al l times in the West River Park. No motor vehicles shall be parked, used, or operated in the West River Park other than on established roadways and designated parking areas with the exception of motor vehicles to which is attached a camper or travel trailer. M9 J SNOWMOBILE OPERATION It is unlawful for any person to operate a snowmobile on the portion of any right of way of any public highway, street, road, trail or alley used for motor vehicle travel, except the most right hand lane (except in passing) which is used for vehicle traffic in the same direction, other than on freeways, interstate, trunk, county state-aid, or county highways. Travel and operation of said snowmobiles hereunder shall, in any case, be limited to a route of travel from one specific point of departure, along the most direct route, to another pre- determined specific point of destination. In addition, it is unlawful to operate a snowmobile on: 1. A public sidewalk provided for pedestrian travel. 2. Boulevards within any public right of way. 3. Private property of another without specific, written permission of the owner or person in control of said property which shall be in the immediate possession of the operator. 4. Any other public place except Crow River. MEMORIAL TREE PROGRAM 1. The memorial tree plantings will encompass the Roberts Park Softball Complex. 21 • 2. An AFS grove will be established within these boundaries. 3. The trees will be identified by a plaque labeling both the person the tree was planted for and the donor. All plaques will be uniforn. 4. Memorial trees and plaques will be financed by the donor. The city will assist the donor in the planting of the trees and--t-Fe- instal 1 ati on of the plaque. 5. The city wil provide an ongoing maintenance program for the trees. 6. The parks and recreation director and city forester are authorized to accept a memorial tree donation on behalf of the City of Hutchinson. 22 0 �J WEED ELIMINATION PROGRAM When the owner and occupant permit a weed nuisance to exist in violation of city ordinance, the weed inspector shall serve notice upon the owner of the property if he resides in this municipality and can be found, or upon the occupant in other cases, by general first class mail service, ordering such owner or occupant to have such weeds cut and removed within five (5) days after receipt of the notice and also stating that in case of noncompliance such work will be done by the municipality at the expense of the owner and that if unpaid, the charge for such work will be made a special assessment against the property concerned. When no owner, occupant or agent of the owner or occupant can be found, the parks and recreation director, or his duly authorized agents or employees shall cut and remove such weeds or grasses. HAZARDOUS WOOD ELIMINATION PROGRAM The City of Hutchinson has determined that the holding of bark - intact elm wood, in any form, is forbidden within the municipal limits. Furthermore, elm bark beetles breed and multiply in firewood, logs, branches and bark -on stumps. Hereafter, al l elm wood with bark on shal l be termed hazardous wood. Procedure - storage and removal of hazardous wood - The inspection of hazardous wow on pub7ic and private properties shall be an on- going activity of the city, hereafter as published through city ordinance. 23 • All hazardous wood being stored on private or public property within the city shall be stored in plain view and shall be stored outdoors and not within any enclosed structure that prohibits easily accessible inspection. If hazardous wood is found on public or private property, the tree inspector shall give written notice to said property owner. If hazardous wood is found between March 11 and September 30, said owner of wood shall have five (5) days from the date of notification to completely debark the wood, burn the wood under proper city burning regulations, or deposit the wood in a proper manner at the city elm wood disposal site. If hazardous wood is found between October 1 and March 10, said owner shall have twenty (20) days to comply with the above mentioned procedures. Failure to comply with these regulations shall result in the removal of the hazardous wood by the municipality or its contractor and all resulting costs shall be billed directly to the owner or assessed on his taxes. 24 E U u POLICY - PERSONNEL PERFORMANCE REVIEWS Written performance reviews will be done for salaried and hourly employees, plus the City Attorney and Executive Director of the Hutchinson Community Development Corporation. The director will complete perfomance reviews on hourly employees in a format as prescribed by the City Administrator. The City Administrator will complete a performance review on all directors. The City Council will perform a written review on the City Administrator and City Attorney. The City Council will meet to obtain a concensus in the report and provide one appraisal report. The Hutchinson Community Development Corporation will complete a performance review on the Executive Director of the Corporation. Every effort will be made to maintain a sense of confidentiality to make the process effective. The Council members shall establish a time to review with the administrator the performance report relating to the department the council member oversees. All employee performance reports are on file for inpection in the office of the Personnel Director. Performance reviews are to be done in the month of November the anniversary date of that emDlov- ee, and reviewed prior to the first Council meeting in December, however the upcoming year's objectives will eta dedta placed within the performance review after the Council establishes their annual objectives in January/ February. 40 HANDLING CITIZENS' COMPLAINTS Citizen complaints provide an popportun��ityyfor feedback and identifying prob emm am How well we handle them helps determine to a large extent the level of confidence and respect the public holds for its municipal government. Above al l - we are here to serve; and part of our job performance is effective handling of citizen complaints. This procedure will present guidelines and suggestions concerning the handling of citizens' complaints. The city administrator and directors shall assure that employees under their supervision are familiarized with the procedure herein established. Procedure When handling a complaint be polite and firm and never argue or become angry with the complainant even if he the person is angry, unreasonable, and insulting toward and the city. Stay calm, cool and collected; don't take criticisms personally and you'll be better able to help solve the problem—otherwise you'll probably eome part of it. In reference to council policies, it is better "I." "I" should only be personal responsibility. policy or departmental to use "we" instead of used if it refers to a Four suggestions for receiving and handling an irate citizen are: 1. Let the citizen talk himself /herself out. She'll /He'll probably t eh n calm down andisten to what you have to say. E E 2. Courteously tell the complainant that you are sorry that she /he has not received the service sFe /he needs . rather than trying to excuse or justify the actions of the city or yourself. 3. Offer to do what you can to solve the problem of the caller. If she /he wants to see the "top person maW', let him /her. This is no reflection on your own ability and may go far in calming him/her- down. Also, if the complaint is made in person, record the information on paper - this may calm the complainant h #m by knowing that you are honest in your intentions of solving the h4s problem. 4. When the conversation is ended thank the complainant h4m for calling. 5. Using notes you may have taken, assign responsibility for investigation and correction to the appropriate city employee and advise the city administrator of the situation. 6. The responsible supervisor should notify the complainant as to what . action was taken or will be taken on the h #s complaint. In cases where, for one reason or another, it is impossible or improper to take action, every effort shall be made to explain the reason for not complying to the satisfaction of the person making the complaint. A council member receiving a complaint shall confer with the city staff to obtain additional information or 3 E possibly the other side of opinion, before a position statement is made. In all cases every effort should be made to resolve the matter prior to placing the item on the agenda or raising the issue at a council meeting. STAFF MEETINGS All directors, the city attorney, personnel coordinator and administrative secretary shall attend weekly staff meeting. Staff meetings will be at 10:00 a.m. every Wednesday. In the event the staff meeting is canceled, the meeting will be rescheduled the following day at 10:00 a.m. In some instances, the city administrator may appoint the finance director or director of engineering to coordinate the meeting in his absence. In the event a director cannot attend a meeting because of conference, vacation, etc., the director or staff person shall personally inform the city administrator and appoint a representative, if possible, in his /her absence. In the event the city administrator wishes to cancel a meeting, he wi 11 give notice by 4 p.m. the day before. NOTIFICATION OF ABSENCE FROM CITY When the city administrator, directors, or department heads are away from the office for two days or more to attend seminars, use 4 n U LJ vacation, use comp time, etc., the city council shall be so notified on the weekly calendar. Notification is to be made to the city admini- strator's secretary by the Thdrsday before an . epeoming week ten (10) days rp for to the time being taken, withit e city administraf_o s secretary notifying the receptionist to decrease route of calls. • • You are strongly encouraged to notify the receptionist when you are gone substantial portions of a day, not covered in the above policy, so telephone calls can be handled efficiently. PERSONNEL RECORDS KEEPING The personnel coordinator shall keep a central records file on all employees containing all relevant information concerning their employ- ment, including but not limited to employment applications, disciplinary correspondence, and monthly compensatory time records. The depart- ment heads must send all information concerning the employee to personnel to be put on file. +n- Act. CONFLICT OF INTEREST - PROFESSIONAL SERVICES In order to prevent even the appearance of • impropriety, potential conflict of interest, or private gain, it is hereby agreed that certain private consulting services are no longer compatible with the duties of director of engineering of the City of Hutchinson. Such services include land surveys, platting of property and layout of planned unit developments. It is further agreed that as of this date, such private services will no longer be provided by the director of engineering for anyone with an interest in property located within the City of Hutchinson or its surrounding orderly annexation area, either directly or indirectly, for compensation in any form. It is further agreed that no partnership involving development within the City of Hutchinson or its surrounding orderly annexation area will be entered into or continued by the director of engineering if said development property would be subject to annexation or rezoning. The director of engineering agrees that any proposed investment in property that • would not be subject to annexation or rezoning shall be submitted to the Hutchinson city council for their consideration and approval, which approval cannot be withheld unreasonably. EMPLOYMENT - VERIFICATIONS Prior to hiring a new hourly employee at least two employment references will be checked plus a r 1 L.J driver's license check via the police department wil l be made. For a salaried position, a more detailed check may be appropriate. - - - - - - - - - - - - EMPLOYMENT - NERING PROCEDURE A44 hiring of empieyees at the direetor 4eve4 and above requires eeunei4 approra4v Bepartment heads; foremen and erew employees are hired by a joint eonaensus of the city administrator, personne4 eeerdinater and direetor; with a report to the city eeune44 en a "far your information" basis. 4HIA I.1 M When winter weather conditions exist, employees are expected to use their own best judgment concerning their safety and welfare in traveling to and from work. When it is not possible for an employee to work his /her scheduled hours due to snow conditions, the employee must inform his /her supervisor of this as soon as possible. • Employees will receive regular pay only for time actually worked on a snow day. Time away from work may be paid by use of banked comp time or vacation time. Supervisors will adjust work schedules during snow emergencies when this is necessary. 7 • r_ ATTENDANCE AT OUT OF STATE CONFERENCES OR SEMINARS All requests to attend out -of -state conferences shall be made during the preparation of the annual city budget. Frequency of attendance shall be 4 4m4ted to a not exceed once every other year eppertnnity. In the event an addi- tional "outstanding" conference or seminar pre- sents itself, the council may use its discretion in considering the request. Furthermore, a ms PAYMENT OF PERSONNEL EXPENSES Travel Expenses Travel to and from meetings, conferences and schools will be paid in the least expensive manner. The cost of train, car or airfare will be paid based upon the least cost method. If air or train travel is used, expenses for taxi fare will be paid. Car rental will not be reimbursed unless required to conduct business of the city. When vehicle travel is necessary, a city owned vehicle shall be used if available and approved by the city administrator and /or finance director. If a city vehicle is used, all direct expenses_ incurred will be reimbursed. The use of an individual's privately owned car will be reimbursed by the city based upon a mileage rate of 20.5 cents per mile using the most direct route. • • Meal Expenses If the trip involves an overnight stay of one or more days, the city wi 11 reimburse the cost of meals incurred by the person. The city will pay reasonable cost of breakfast, lunch and dinner expenses actually incurred. Liquor shall not be included in the reimbursement. A11 expenses must be substantiated by a receipt. There will be no reimbursement for meals of the spouse except for activities that are an essential part of the conference, and no reimbursement for optional events. Lodging The city will reimburse the cost of lodging at the meeting site as recommended by the convention or for a comparably priced unit. The reimbursement will be for the employee and spouse for lodging only. A receipt will be necessary to claim this expense. If on a two or more day seminar, the person may stay overnight if outside a 50 mile radius of Hutchinson, or if the meeting runs into the evening hours. Registration Registration expenses may be paid either directly by the city or by the individual. If the money is budgeted, there will be no need to request permission of the council to attend the function if no overnight accommodations are necessary. Any conference of more than a day requirs confirmation (granted at the beginning of the year) to attend by the city council. Receipts All receipts are expected to be attached to the expense report form. Receipts for parking and taxis may not be available, but all other expenses must be supported with a receipt. If an employee is unable to get a paid receipt or one is lost, a signed statement by the individual certifying that the claim for the item is accurate must be submitted. UNSUPPORTED EXPENSE WILL NOT BE REIMBURSED. Miscellaneous Expense reports should be filled out on a day by day routine noting events, etc. An expense report should be submitted by Monday noon before a council meeting date. The city administrator and department heads must approve all expense reports prior to submitting for payment. Private use of City Vehicles If, by job requirement, the city provides the employee with transportation to and from home, the vehicle shal l not be for private use or by any person not employed by the city; this includes any noon use of the city vehicles for other than business purposes. All vehicles shall be controlled by the city's central garage. Logs shall be maintained. City Representation Employees should be aware at all times that they are representing the City of Hutchinson while attending any conference, meeting, seminar, or convention and being reimbursed by the city. Employees given the opportunity to be away from their regular work and having their expenses paid are expected to perform in a similar manner as if they were still at work. Conduct improper for a city employee will be treated as if it occurred during regular working hours. 10 n L.J CI A FLOWERS to If an employee or or spouse is hospitalized, flowers shall be sent at city expense. Likewise, if there is a death in the immediate family of an employee, flowers shall be sent for the following: a, death of spouse b. death of child(ren) c. death of a parent, including in -law UNIFORMS Changes in employee uniforms are: a, daily change of uniforms May 1 to October 31. b. three changes of uniforms per week November 1 to April 1. TRAINING AND KNOWLEDGE WITHIN AN ENPLOTEE'S FIELD In order to encourage professionality and knowledge or current methods in the respective fields, the city will pay for both the local and national dues for professional societies in the employee's field of work. The following professional societies are eligible for employees of these departments. Others may be added with the approval of the city administrator, as the budget permits. 11 L� American Fire Marshals Assoc. Fire American Inst. of Planners Planning American Public Works Assn. City Engineer American Sac. of Cert. Engr Techs Engineering American Sac. of Civil Engineers Engineering American Soc. of Planning Off. Planning American Soc. of Pub. Admin. City Admin American Water Works Assoc. PW /Engr Ice Skating Inst. of America Arena Int'l Assoc. of Arson Invest. Pol /Fire Int'l Assoc. of Chiefs of Police Police Int'l Assoc. of Fire Chiefs Fire Intl City Mgmt. Assoc. City Adm. Intl Conf. of Bldg. Officials Bldg. Insp. Int'l Inst. of Municipal Clerks City Adm. Int'l Personnel Mgmt. Assn. Pers. Coord. League of Minnesota Cities C. Council MN Assoc. of Arson Investigators Fire MN Assoc. of Civil Def. Directors Police MN Chiefs of Police Assoc. Police MN City Managers Asspoc. City Adm. MN City & Village Engrs Assoc. PW /Engr MN Clerks & Finance Off. Assoc. C. Adm /Fin. MN Coalition of Outstate Cities Council /Adm. MN Munic. Liquor Stores Assoc. Liquor MN Peace & Police Offcrs Assoc. Police MN Planning Assoc. Planning MN Recreation & Park Assoc. Parks MN Safety Council Fire MN State Bar Assoc. City Atty. MN State Fire Chiefs Assoc. Fire Munic. Finance Off. Assoc.(MFOA) C.Adm /Fin. National Fire Protection Assoc. Fire National League of Cities Council National Recreation & Park Assoc. Parks National Safety Council Pol /Saf.C. National Society of Prof. Engrs. PW /Engr No. Star Chapter of Bldg. Off. Bldg /Insp. U.S. Figure Skating Assoc. Arena Participation and involvement within these 12 40 LJ professional societies is encouraged to consistently maintain and enhance the employees' knowledge and performance. - - - - - - - - - - - - RECORDING YORK HOURS - PERMANENT PART TIME SALARIED EMPLOYEES Employees in salaried (administrative) positions who work on a permanent part time basis of less than a normal 40 hour work week will submit time sheets on a biweekly basis and wi l l be paid on the basis of actual hours worked. Total hours in a given year may not exceed the number budgeted for. Such employees will not be eligible for overtime pay in any week of more than 40 hours, but will observe the same comp time policy as other salaried individuals. 0 13 �J Ms Marilyn Swanson Administrative Secretary City of HUtchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Ms Swanson: 67Rq \ zz STATE HIGHWAY 50 • P.O. BOX 959 • LAKEVILLE, MINN. 55044 (612) 4694907 June 5, 1986 This is'inregards to the construction of the railroad track and elevator spur. In the contract and specifications it refers to the starting date of May 15 with the completion date of July 21, 1986, and refers to the $600.00 penalty cost. Due to the wet spring that we have encountered and because we have not been able to start on this work, we ask for a 60 day extension after notification to procede. We will begin delivery of the material to the job site the week of June 16, and have all the material on the job site by June 27, except the ballast. At this time, will be invoicing the material due to the late start. Sincerely, RAILROAD ERVICE, INC. Harold A. Brace Executive Vice President HAB:vjv . / DIVISION OFFICES: DAKOTA RAILROAD SERVICE, 156240th ST. N., FARGO. NO • SOUTHERN RAILROAD SERVICE, R.R. 1, BOX 106D, PLEASANTON, KS THIS COMPANY IS AN EQUAL OPPORTUNITY EMPLOYER ED I REGULAR COUNCIL MEETING gATER $ SEWER FUND *U. S. Postmaster Norwest Bank of Minneapolis Bonds of 1985 Central Garage Hutchinson Leader Hutch Coop Hutch Utilities Quades Continental Safety Equipment Hutchinson Computer Industries Lakeland Eng. Equipment Mn. Pollution Control Agency American Payment Center Big Bear Crow Chemical Coast to Coast Commissioner of Revenue Farm 4 Home Fitzloff Hardware G $ K Services Hutch Plbg $ Htg. Jahnkes Red Owl Johnson Super Valu unker Sanitation cLeod Co. Sanitary Landfill Mn. Valley Testing Power Process Equipment Schmeling Oil Co. PERA Social Security CENTRAL GARAGE FUND Big Bear Brandon Tire Coast to Coast Crow River Glass Co. Forbes Auto Store GTC Auto parts Hutch Wholesale Supply MTI MacQueen Equipment Plowmans Schmeling Oil Co. Sorensen Farm Supply WERA Social Security Town 4 Country Tire Ziegler Inc. Wigen Chev. co. W. D. Cooling Clinic June 10, 1986 postage for water billsl $ 156.52 bond principal,interest,fee 93,722.40 street lite payment transfer 120.49 April repair jobs 1099.75 ad for refuse hearing 35.40 gasoline 393.54 electricity 10,693.47 repairs €, supplies 90.80 coveralls 45.33 supplies 1.09 parts 239.91 annual fees 1140.00 3 months rental 55.00 supplies 3.78 hand cleaner 22.50 supplies 27.54 May sales tax 415.50 supplies 33.21 supplies -tools 5.13 uniform rental 151.80 pipe 17.69 supplies 5.88 bleach €, distilled water 26.31 refuse charges 21,640.75 may dumping charges 14.00 testing 93.50 repairs 104.26 oil 187.00 contribution 292.27 contribution 498.03 $ 47,229.85 supplies $ 4.36 supplies & repairs 103.79 supplies 2.63 repairs 119.92 parts 68.55 supplies $ equipment 2354.56 supplies 433.57 parts 224.98 parts 283.27 repairs 472.80 oil 199.12 parts 1.60 contribution 34.17 contribution 57.48 repairs 37.34 parts 122.50 parts $ repairs 184.95 repairs 120.30 5,125.89// F -2- ANICentral Garage Cont. $5,125.89 ana Equipment Inc. parts 5.29 Sweeney Brothers Tractor parts 54.39 Wacker Implement parts 31.14 Williams Steel 4 Hardware parts 2.85 $5,219.56 GENERAL FUND Paul Ackland outstate cities mtg. $ 56.99 Kelley Barclay golf lesson instructor 250.00 Ann Gustafson aide 50.00 Fern Hoff shelter refund 5.00 Dave Lee softball refund 120.00 Doug Kenning volleyball refund 45.00 Tim Knutson safety boots 29.99 Margaret A. Muellen soccer coach 222.00 Dick Moisan safety shoes 30.00 Esther Quast trip refund 4.00 Joel Raddatz safety boots 30.00 Brent Schmeling softballs 49.00 Craig Almquist State fire school 45.00 James Brood state fire school 524.60 Mark Christensen state fire school 45.00 Brad Emans state fire school 45.00 David Franzen state fire school 45.00 rlin Henke state fire school 83.54 dwin Homan state fire school 45.00 Richard Kuttner state fire school 84.98 Thomas Pessek state fire school 45.00 Randy REdmann state fire school 94.20 Bailey Nurseries Inc. trees 2487.50 Beacon Products Co. stabilizer soil conditioner 255.59 Bernies Electric repairs 157.90 Brock White Co. supplies 40.63 Chicago IS tour deposit 50.00 Central Contractor Supply supplies 46.68 Elliotts sr. citizens fishing 15.75 Emblem Enterprises emblems 484.71 Floralview Floral flowers - Haugen 16.00 Intl Training Inst. flag 40.50 Land Care Equipment supplies 89.42 Mn. Twins 26 tickets 236.00 Mn. STate Armory Bldg. Comm. construction costs 7000.00 Mn.Assn. of Campgrounds Operators adv.campsite 60.00 Mn.Assn. of Cem. Officials annual dues 50.00 Mn. Playground Inc. equipment 481.43 Mn. Ice Arena Assn. dues 50.00 Paratech Inc. repairs 55.65 Seagrave /FWD of Wisc. gauge 181.24 S & S Arts $ Crafts supplies 75.09 *Up & Away Balloon grand opening 80.00 Witte Sod 1320 yards sod 726.00 Abbott Electronics repairs 21.95 Allen Office Products supplies 96.70 American Welding supplies 34.91 -3- Automation SupplyCo. supplies 136.75 Big Bear supplies 12.43 Brandon Tire parts 36.40 Brinkman Studio film 4.95 Browns Floral plants 11.97 Bennett Office Supplies supplies 4.20 John Bernhagen june compensation 1662.50 Central Garage April repair jobs 5417.54 Carr Flowers Buss & Paulsen 25.95 Crow River Vet Clinic boarding dogs 328.00 Coast to Coast supplies 118.84 Coca Cola Bottling supplies & move machines 981.50 Chamber of Commerce office rental $ copier 159.87 Country Kitchen prisoner board 3.87 Co. Treasurer dl fees 162.00 Charles Bailly & Co. audit services 1000.00 Culligan Water Cond. salt $ tank rental 51.30 Crow River Glass repairs 140.00 Co. Recorder recording fees 30.00 Earl F. Anderson $Associates safety cones 200.00 Ericksons food supplies 46.85 Erickson $ Templin leveling dirt 1710.00 Family Rexall Drug supplies 45.37 Farm $ Home supplies 94.47 0-eed Rite Control Inc. supplies 257.92 Floor Care Supply cleaning supplies 367.22 GTC Auto Parts supplies 14.90 Fitzloff Hardware supplies 262.53 G & K Services uniform rental 529.38 Henrys Candy Co. supplies park & rec. center 1170.74 Home Bakery supplies 29.89 Hutch Coop gasoline 3440.29 Hutch Leader publication notices - election, 874.45 Hutch Utilities electricity 7242.90 Hutch Wholesale Supply suppies 55.73 Hutch Fire $ Safety repairs etc. 119.60 School Dist. 423 lifeguard 9.75 Ink Spots printing supplies 63.50 J. C. Penney Co. 5 pr. Levi slacks 77.00 Jahnkes Red Owl coffee 3.20 Jerabek Machine Shop supplies 2.58 Johnson Super Value supplies 168.36 Kokesh bases 227.42 L & P. Supply supplies 1.95 Lamberts Standard Service car maintenance 10.00 L N. Sickels Co. chemicals 627.00 MTI parts 52.78 Mankato Mobile Radio repairs 421.39 McLeod Coop Power Ass, electricity 279.58 40idland Products corn popper 520.50 midland Products repaire 27.73 McLeod Co, Sanitary Landfill street dumping 6.00 Midcontinent Theatre june office rental 1 350.00 cGarvey Coffee coffee 71.20 o.Am.Cable Systems basic service 6.53 Olsons Locksmith key 1.00 Plaza Hardware supplies 2I6.00 Gary Plotz conferences 95.61 Popps Electrical supplies 76.14 Quades repairs & supplies 191.11 Rannow Electric repairs 19.10 Rite Way Auto Wash bus washings 12.00 Schmeling Oi. Co. oil $ gasoline 1870.50 Shopko supplies 217.08 Simonson Lbr. Co. supplies 31.68 Sorensen Farm Supply supplies 22.70 PERA contribution 4075.92 Social Security contribution 3286.24 James Schaefer 1st half June 1001.00 Tri Co. Water Cond. supplies 17.70 Town 4 Country Tire supplies 24.93 United Bldg. Centers supplies 106.36 Viking Signs pool signs 156.88 Xerox contract payment 270.92 Wm. Mueller $ Sons street materials 611.50 *Dept. of Natural Resources boat reg. fees 73.00 *Dept. of Natural Resources boat reg. fees 24.00 $ 56,861.10 • 40 Rnwn PiwnC 984 Parkin Improvement Bonds irst_Trust Co. of St. Paul Bonds of 1984 First Trust Co. of St. Paul Bonds of 1980 1st National Bank of Minneapolis Bonds of 1976 Norwest Bank of Minneapolis Nursing Home Bonds American National Bank of St. Paul Hospital Bonds 1st Bank of St. Paul Fire Hall Construction Bonds C $ S Painting Pool $ Recreation Bldg. Const. Fund Witte Sod Feed Rite Controls Inc. •Bonds of 1985 Juul Contracting " " Z Bonds of 1986 Am. National Bank of St. Paul Moodys Investors Service TKDA Ehlers $ Associates Inc. Erickson & Templin Juul Contracting Wm. Mueller $Sons Wm. Mueller €, Sons Atkinson Blacktop Library Construction Bonds Interiors Unlimited Metro Systems Furniture The Highsmith Co. Baker & Taylor Brodart Co. Kornigiebel Architecture • First Trust of St. Paul 1980 Tax Increment Construction Bond Fund Erickson $ Templin Contracting 1981 Parking Impr. Bonds J. W. Hanson Construction annual -adm, fee $ 375-On annual adm. fee $ 406.50 bond principal,interest & fee $106,243.20 bond principal,interest $ fee $ 79,039.50 interest $ fee $ 4515.00 bond principal,interest $ fee $70,153.25 painting exterior doors $ 400.00 93 +yards sod $ 514.00 aqua king vacuum 2050.00 letting #6 6881.54 2564.00 bond issuance fee $ 500.00 bond rating fee 1300.00 preliminary study CD #18 1025.00 bond sale fees 13,708.75 est. #2, letting #4 48,232.92 est. #2, Letting #3 15,391.23 est. #2, Letting #1 26,965.04 est. 1 13,512.66 est #1, letting #2 57.463.58 178,099.18 chair repair $ 25.00 library furniture 1470.00 supplies 131.01 cassettes 151.47 shelf label 1.81 est. #9 5746.67 annual adm, fee 396.00 7921.96 1985 grading project $33,829.22 est. #S- Plowman Parking Lot $ 2865.00 -- 0 J (612) 587 -5151 ITY OF HUTCHINSON JASHINGTON AVENUE WEST 'HINSON, MINN. 55350 M E M O DATE: June 2, 1986 T0: -Mayor and City Council FROM: Director of Engineering RE: Storm Sewer Report 'A 01 G� O 9� ,\07' During our recent storm, Ralph Neumann reported storm sewer problems at the following locations: Sherwood Street Sherwood Street & Century Avenue Echo Circle Echo Drive Harrington and Clinton Church and Clinton Merrill and Clinton Merrill and South Grade Road Larson Street South of Roberts Road McDonald Trailer Park California Street - Low Area Tenth Avenue - Low Area Third Ave. N.W. by HCI Second Avenue and Jefferson Street 300 Block of Lynn Road - Rear Yard Maple Street & Northwoods Fifth Avenue N.W. Roberts Road and Sibley Avenue other areas in the City that require storm sewer reconstruction or new lines that were in the 1985 Public Works Report are as follows: LOCATION 12" - First Ave. S.E. from Monroe St. to River- Reconstruction 18" - Washington Ave. East from Adams to River- Reconstruction 18" - Outlet to River at Lake St. and 2nd Ave. S.W. -New 18" - Lake St. from 2nd Ave. S.W. to Hayden- Reconstruction 15" - Hayden Ave. from Lake St. to Fischer Ave. - Reconstruction 24" - Glen St. No. from 3rd Ave. N.W. to 5th Ave. N.W. -New 21" - 5th Ave. N.W. frcan Glen St. to James St. -New 36" - 2nd Ave, N.W. from Main St, to Franklin St. -New 15" - Franklin St, from 2nd Ave. N.W. to Washington Ave. -New 60" - 24" - Trunk from Campbell Lake to T.H. 15 No. of Co.Rd. 76 -New 12" - 5th Ave. N.E. from Prospect St. to Main St.- Reconstruction YEAR 1988 1988 1989 1989 1989 1990 1990 1990 1990 1993 1994 June 2, 1986 Mayor and City Council Storm Sewer Report Page 2 18" - Trunk on East & West Pishney Lanes- Reconstruction 1995 72" - 42" - S.E. Trunk from River to Paden's Addition -New 1995 Additional lines needed not in the report: 24" - R.R. Track to T.H. 7 by HCI -New 18" - Shady Ridge Road from T.H. 7 to 600' North -New 18" - First Ave. N.E. from Hassan St. to Jefferson St.- Reconstruction A follow -up report on specific problems, recommendations and costs will be completed shortly. Attached is a report on the sanitary system from Ralph and Randy. A follow -up report as to specific problems and recommendations will be completed shortly. r MVP /pv attachment Marlow V. Priebe Director of Engineering (612) 587 -5151 MY OF HUTCHINSON VASHING TON AVENUE WEST WINSON, MINN. 55350 M E M O R A N D U M DATE: May 29, 1986 TO: Ken Merrill________________________ FROM: Randy DeVries and Ralph Neumann------------------ SUBJECT: Sanitary and storm sewer surcharges on Maw 12 L 1986 On Monday, May 12, 1986, Hutchinson had two to three inches of rain that evening in a short period of time. Within an hour our wet well at the Wastewater Treatment Plant was flooded, and within 1.5 hours most of the sanitary sewer lines in Hutchinson were surcharged. The problem became worse after having a record amount of rainfall in April, which saturated the ground water, plus having home owners sump pinups surcharging to the sanitary sewer line, made the problem greater. The following are the times that were used during this period. 6" at Wastewater Plant 6:00 p.m. Mon. - 6:00 a.m. Wed. 4" at Wastewater Plant 6:30 p.m. Mon. - 9:00 p.m. Tue. 4" at Wastewater Plant 12:00 midnight Mon. - 10:00 a.m. Tue. 4" at 6th Ave. N.E. 6:30 p.m. to 12:00 midnight 3" at McDonalds lift 7:00 p.m. to 9:30 p.m. Mon. 3" at Illinois Ave. 9:00 p.m. to 10:30 p.m. Mon. 3" at Illinois Ave. 6:00 p.m. to 9:00 p.m. Mon. 3" at 2nd Ave. S.W. 8:30 p.m. to 12:00 midnight 3" at Cedar Ave. 9:OOp.m. Mon. to 1:00 a.m. Tues. 3" at Cedar Ave. 7:30 p.m. Mon. to 1:00 a.m. Tues. 3" at Miller Ave. 6:30 p.m. Mon. to 1:00 a.m. Tues. Total pumped Total pumped @ W.W.T.P. Total 4.770 million gallons 4.40 million gallons 9.170 During this same period numerous storm catch basins were backed up, causing flooding at a number of intersections in various parts of the city. This was due to surcharged lines. Sincerely, Randy Vries Waste Water Treatment Plant Ralph Neumann Director of Maintenance Onerations 0 r (612) 587.5151 CITY OF HUTCHINSON ' WASHING TON AVENUE WEST H;1TCHiNSON, MINN. 55350 M E M O DATE: June 4th, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: H.C.I. Letter O O O'P 2 The storm problem referred to is listed in my report. Third Avenue N.W. is a Municipal State Aid Street and is presently programmed for construction in 1991. I agree that the service road should be extended easterly, however, that will probably occur with development of the area, the same way the westerly portion has been improved. MVP /pv cc: Cornell & Hoversten H.C.I. Marlow V. Priebe Director of Engineering H.C.I. 555 THIRD AVENUE NW P.O. BOX 273 HUTCHINSON, MN 55350 May 13,1986 Marlow Priebe City Engineer Hutchinson, MN 55350 Dear Marlow: For the past three years we have requested that you fix the storm sewer drainage next to our property. Every time there is a big rain, we get a mud slide from the ditch onto our parking lot. Also we request that something be done to improve the road along our • building (Third Avenue NW). The condition of the road is terrible. In 1981 when surveys for our business were done, there were 1100+ cars a day traveling on this road. Today it is much greater and with the changes being made at the intersection of Hwy 7 and School Road we see even a greater load. It would be in the best interests of safety and general use if the road past the Happy Chef and the Victorian Inn were extended and improved all the way to Hwy 15 by the dam. If you need more data to substantiate our claim, please feel free to stop by or give us a call. 40 cc. City Mayor Sincerely, HUTCHINSON COMPUTERS, INC. Jerry Cornell and Duane Hoversten h4 _7 *EITH F HUGHES KEVIN J. HUGHES GERALD L. THOREEN DENNISJ SULLIVAN THOMAS E. MATHEWS THOMAS P. KNAPP 0 CERTIFIED MAIL e7dw HUGHES, THOREEN & SULLIVAN ATTORNEYS AT LAW 110 SOUTH 8TH AVENUE P.O. BOX 1187 JERRY O RELPH ST CLOUD. MINNESOTA 58302 -1187 JEAN M. DIDIER (612) 2$1 -$474 / +]\ D. CHRISTOPHER HECKMAN BRADLEY W. HANSON May 27, 1986 �J r FRED HUGHES OF COUNSEL City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attention: Hazel Sitz, Transit Coordinator RE: My Client: Lorraine Schmeling Date of Loss: Monday, May 19, 1986 Dear Ms. Sitz: The purpose of this letter is to put you on notice pursuant to Minnesota Statutes Section 466.05 that my client, Lorraine Schmeling, was injured on May 19, 1986, as a result of the negli- gence of agents and employees of the City of Hutchinson, Minnesota. The occurrence in which my client was injured took place at Hutchinson Medical Clinic at approximately 1:45 p.m. on May 19, 1986. At that time and place, agents and employees of the Transit Authority negligently caused Mrs. Schmeling's wheelchair to malfunction, dropping her previously injured leg, causing it to hit the concrete sidewalk. T1 '70 1 c z —n 0 �1 Z As a result of the negligence of agents and employees of Transit Authority in the City of Hutchinson, Minnesota, Mrs. Schmeling has suffered personal injuries. Some of these personal injuries may be permanent. At the present it is too early to determine from a medical point of view what the extent of her injuries might be. Mrs. Lorraine Schmeling will as yet undetermined for personal negligence of the employees and 0 TPK:ds claim compensation in an amount injuries resulting from the agents of the City of Hutchinson. Y very truly, Thomas P. Knapp (612) 587 -5151 28 29 30 31- • JWJHU7CHINSON, CITY OF HUTCHINSON try �' Cki WASHINGTON AVENUE WEST Aur ls" MINN, 55350 N - -"CaViD, May 29, 1986 Mayor Paul Ackland and the Hutchinson City Council RE: Sump pump violations Dear Mayor Ackland: At the May 27, 1986 Hutchinson City Council meeting the Council discussed the feasibility of the municipality implementing a policy of inspection to insure compliance with the City Rules and Regulations concerning sump pumps in individual homes. At that time I expressed reservations concerning the ability of the municipality to conduct warrantless searches or impose penalties for failure to consent to a search or inspection of an individual's residence. I am enclosing a copy of an August 10, 1984 Attorney General's opinion dealing with this issue. In that instance the City of Sleepy Eye adopted an ordinance requiring inspection of a sewer users'premises after notice given to the user and an appropriate time and date being set for the inspection. Sleepy Eye made it unlawful to refuse to allow the inspection. The Attorney General's Office concluded "The general rule appears to be that, except in certain emergency situations requiring immediate access, an inspection of the kind contemplated under the facts herein may not be made without the resident's consent unless a search warrant is first obtained; moreover, refusal to give such consent may not be made the basis for a criminal prosecution." The municipality may institute a policy whereby consent for the inspections is sought but it is doubtful that such a procedure would have any substantial affect since those who are not in compliance with the ordinance would be unlikely to voluntarily consent to an inspection of their premises. I believe it would be possible to obtain individual search warrants authorizing inspections in the event an individual refused to give consent. McQuillin's Municipal Corporations at Section 19.29 states, "Administrative searches to enforce public safety ordinances in non - emergency situations constitute L_..J O -G O C Z O a -4 O Z • Mayor Ackland and Councilmembers May 29, 1986 Page Two searches within the Fourth Amendment and must be conducted under the authority of a search warrant in the absence of consent. This rule applies to residential and commercial premises, although with respect to the latter, inspection of a licensed business engaged in activities which have a high risk of involvement with illegal conduct or which pose a serious danger to the public may be permitted without a warrant. While the probable cause requirement for issuance of a warrant must be met, what constitutes probable cause is to be evaluated in light of the nature of the search to be conducted, ie an administrative search. Therefore, warrants issued by a court for an area -wide search pursuant to an inspection program would appear to be reasonable and issuance would not necessarily depend upon a showing of specific knowledge of a particular building having a particular violation. Rather, it would appear that the warrants issued upon a showing that there is a reasonable basis to believe that some of the premises in the area may not be in conformity with the health, fire or safety ordinances." Since I have no idea as to the extent or number of sump pumps that are not in compliance, I have no estimate as to the number of individuals who would not voluntarily consent to a search or inspection of their residence. If the number of refusals were high, obtaining search warrants for each individual residence as required by the constitution would involve a considerable amount of time and effort. It is also doubtful that such warrants could be obtained without public awareness; and it is my understanding that if an indiviudal has advance notice, the connnection from the sump pump to the sanitary or storm sewer system can be disconnected relatively easily and the system brought into temporary compliance. The Attorney General's opinion suggests that we may be able to condition the receipt of municipal services upon a home owners consent to a warrantless inspection. I have contacted the League of Minnesota Cities and requested information concerning any other municipality which may have adopted such a procedure. I am reasonable certain that prior to the termination of any services for failure to consent to a search the individual would have to be allowed administrative due process through the form of a public hearing and I am not certain as to the effectiveness such a procedure would have in reducing our perceived problem. • Mayor Ackland and Councilmembers May 29, 1986 Page Three I will continue to research this question if you should so desire. Sincerely yours, CITY OF HUTCHHI`NSON By/ I�f. N James Schaefer Hutchinson City Attorney JHS:dlp Enclosure LJ • August 10, 1964 Errol E. Hauser Sleepy Eye City Attorney Hauser and Schmid Attorneys at Law 109 Main Street West Sleepy Eye, MN 56085 Dear Mr. Hauser: This is in reply to your letter concerning the authority of the City of Sleepy Eye to inspect private homes in connection with the enforcement of a city sewer ordinance. You state, in substance, that the sanitary sewer system of the city is under tremendous stress due to the large quantities of waste water being disposed of through it. The stress is compounded by storm water also being discharged directly is through the system by homeowners. Sump pumps are being discharged directly into it and it is necessary, in order to prevent backup of the sanitary sewer into homes, that the amount of water running through it be reduced. The city is passing an ordinance making it unlawful for any person to discharge a sump pump directly into the system. The city is also making it unlawful for any person to construct a home without a sump pump being installed capable of pumping storm water into the owner's yard. The ordinance authorizes the city to appoint an inspector to view a sewer user's premises after notice is given to the user and an appropriate time and date is set for inspection. The user receives a notice and is contacted by the inspector. A time and date is established within one week after that contact. The time can be extended for good cause. The city has made it unlawful to refuse to allow the inspection as set out in the ordinance. lrrol E. Hauser -2- August 100 1984 If a homeowner is running his storm water into the system, the ordinance makes it a misdemeanor. The violation is a continuing offense until Corrected. It also is made a misdemeanor to refuse to allow an inspection to determine if there has been compliance. In connection with the foregoing facts you ask, in substance, whether the city may inspect the sewer system in a private residence if the resident refuses to allow the inspection. You also ask whether such refusal may be made a misdemeanor with the offense continuing until the inspection is allowed. Although this office does not attempt to make a general review of local ordinance provisions to determine their validity or ascertain possible legal problems (Op. Atty. Gen. 629 -a, May 9, 1975), we can address the specific issues you have identified in connection with the ordinance in question. The general rule appears to be that, except in certain emergency situations requiring immediate access, an inspection of the kind contemplated under the facts herein may not be made without the resident's consent unless a search warrant is first obtained; moreover, refusal to give such consent may not be made the basis for a criminal prosecution. •The leading case is Camara v. Munici al Court of San Francisco, 387 US 523, 1S L Ed 2d 300 SCt 1727 196 which involved an individual charged in criminal proceedings with violating the San Francisco Housing Code by refusing to permit building inspectors to inspect his residence without a warrant. The Court held that, under the Fourth Amendment, applicable to the states through the due process clause of the Fourteenth Amendment, the defendant had a constitutional right to insist that the inspectors obtain a warrant to search the premises. The Court further held that the defendant could not constitutionally be convicted for refusal to consent to the inspection. For an analysis of this and subsequent cases, See Lacek, Camara, See, and Their Progeny; Another Look at Administrative Inspections UnaEr the Fourth Amendment, 15 Colum. Journal of Law and Social Problems 61 (1979)y see also 5 McQuillin, Municipal Corporations § 19.29 (3rd ed. 1991-T- 6 Am. Our. 2d Searches and Seizures, § 15 (1973).1/ 2/ The Camara case was cited by this office in Op. Atty. Gen. 59 -a -9, July 26, 1967, which discussed the authority of the courts to issue search warrants to facilitate the enforcement of building codes. irrol X. Hauser -3- August 10, 1964 • While it seems clear from the foregoing case that the city may not constitutionally compel its residents to submit to warrantless inspections as contemplated in your letter, it may be able to condition the receipt of municipal services upon the beneficiary's consent to a warrantless inspection, assuming, of course, that there is a reasonable relationship between such inspection and the services being furnished. At least, the decision in N-�mon v wo. James, 400 US 309, 27 L Ed. 2d 408, 91 S.Ct. 381 (1971 uld seem to point in that direction. In that case, an individual's benefits under Aid to Families with Dependent Children were terminated because she refused to permit a caseworker to visit her home. Sustaining the termination, the Court held that, even if the visit was a search (which it was not), it was not unreasonable, it served a valid and proper administrative purpose for the dispensation of the AFDC benefits program, it was not an unwarranted invasion of personal privacy, and it violated no right guaranteed by the Fourth Amendment. For an analysis of this case and its impact on the question of conditioning municipal services upon consent to a warrantless search, see Note, Administrative Search Warrants, 56 Minn. L. Rev. 607, 630 (1974). MRG :jd 0 Very truly yours, MICHAEL R. GALLAGHER Special Assistant Attorney General S' RCN WARRANTS - WILDING CODtd - Municipal and District Courts mthoriaed to loom* search warrants to facilitate the enters* - of ►aildInt eed *a. July 1J+.7 --,�9 C,-53 *.r. John Schmidt ,"ity Attorney LeSweur, Minnesota 56055 Lear Ar. Schmidt: In your letter to Attorney General Dourlas Head, dated July 19, 1967. you ask the following- QUL "TIJF "Whether there exists any statutory authority for the issuance of a search warrant to facilitate [house and building,) code enforcement." 0 OPINION Tnis question is answered in the affirmative. In the case of district court, ;484,03 provides as follows: "Such courts shall have power to issue writs of Injunction, ne exeat, certiorari, ::abeas corpus, "ndamus, quo warranto, and all other writs, processes, and orders necessary to the complete *iercise of the Jurisdiction vested In thew ty law, Including writs for the abatement of a nuisance. Any judge thereof may order the is- suance of such writs, and direct :! to their service and return." In the case of municipal court, :1,.;- ,486.04, ;ubd. provides as follows: 'Except as otherwise provideu in the municipal court set, each municipal eotirt possesses the powers and juriadletion of the district court, • It may 14ame all civil and orl! :final process necessary or proper to enforce and carry out Its jurisdiction and det*ri.,if.ationa." Mr. John c. : >eim110t ' July ?8, lyE7 SeaLi.�r, 1188.35, xhia!r 1111ts the authority of tae mjA- nlcipal court. C01391n3 no restriction!, on the Isauanae of it search warr.Rnt. Court- of record have a common lax authority and power t= Issue search warrants. .,tate v, r :riegbau�, Lilac. 215 1., M. 896,j U •S. ♦. Kelly, 2;7 Fed. 485. In Minnesota this authority is recognized Sr: the constitution, Art. I, Sec. 10, which pro - vides: "Tne right of the people tc be secure in tneir persons, houses, papers, acid effects, against unreasonable searches and seizures, shall not be Violated; and no warrant s)jall issue but upon probable cause, supported by oath or affir- mation, ano particularly describin;- the place to be searened and the person or tM 11,98 to De seised." . This authority can, of course, i•e restricted by statute. NO such restrictions have been lnposeo in "Innesota. M.S. 362o.0i to 626.21 are intended to prcvi4e a procedure for the issuance of search warrants in criminal cases and are -Hot devised as a li i- tation on a common law power and authorit;• -f the court. Pricr to the implementation of the current yy626.01 to b2b.21 there was no speeiflc statutory authority to searcn for t: ;e .tnsr,•umentality Of a crime. :However, the authority of a court to Issue warrants for that purpose was never questioned. Ac you knuw, that recent United States Supreme Court declsions of ltolanu Camara V. ;,,Ul 1, 1 Court of the City and County o! an Francisco, 35 Law M**x 4517 and Seer, City of Seattle, 35 Law 'leek 1+522, re.luire search war- rants for the inspection of prer^1ai.;; uy buildin^ codc lnepeators 0 Mr. John C. •.chuldt j July 28, 1961 .n tho occapant ^• of the premises refuse to consent ins•ectlon, Camara v. Municipal Court, suara, a copy to of such rhicn is Attached, sets forth the grounds for the isouance of such warrant. ;r1S:Jcl inc. U Very truly Yours, DOUGLA:: i4. HLAD Attorney General GL"RARD Acting Solicitor General MINUTES HUTCHINSON PLANNING COMMISSION "01? YpUR /NFp Tuesday, May 20, 1986 RMgTjpN 1. CALL TO ORDER The meeting was called to order by Vice - Chairman Shu -Mei Hwang at 7:30 p.m., with the following members present: Spencer Beytien, Thomas Lyke, Marlin Torgerson, Elsa Young and Vice - Chairman Hwang. Members absent: Roland Ebent and Larry Romo. Also present: City Administrator Gary Plotz, Director of Engineering Marlow Priebe and City Attorney James Schaefer. 2. MINUTES Mr. Beytien made a motion to approve the minutes of the regular meeting dated April 15, 1986. Seconded by Mr. Torgerson, the motion carried unanimously. PUBLIC HEARINGS (A) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY GERALD BLOCK Vice- Chairman Hwang opened the public hearing with the reading of publication #3549 as published in the Hutchinson Leader on . Thursday, May 8, 1986. The request is for a con itional use permit to allow the operation of a convenience store /gas station and car wash in a C -4 zone. Mr. Block was present to explain the request. He presented a drawing showing the parking plan for the site. Discussion followed. It was determined that 12 spaces are necessary for the car wash and 8 for the convenience store /apt. units. Director Priebe noted that the plan must show traffic flow and that the cars must be able to maneuver easily. Mr. Block was directed to rework the plan for traffic flow and parking before consideration by the City Council. After discussion, Mr. Torgerson made a motion to close the hearing at 7:49 p.m. Seconded by Mr. Beytien, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit, with the stipulation that the applicant reorganize traffic patterns for the car wash so it is acceptable to staff. Seconded by Dr. Lyke, the motion carried unanimously. (B) CONSIDERATION OF VARIANCE REQUEST AS SUBMITTED BY DAVID MCGRAW Vice - Chairman Hwang opened the public hearing at 7:50 p.m. with the reading of publication #3551, as published in the Hutchinson Leader on Thursday, May 8, 1986. The request is for a 3' variance to allow the construction of a single family residence 3' from the sideyard property line. PLANNING COMMISSION MINUTES - MAY 20, 1986 Mrs. Carl Nelson, future owner of neighboring property was present to state her objection to the request. Vice- Chairman Hwang read a • letter from Mr. and Mrs. Nelson stating their objection to the request. Mrs. Nelson later asked about fire equipment being able to get between the two homes (proposed and existing house to the east). Mr. Ron McGraw, representing applicant David McGraw, was present to state that the home previously on the property was destroyed by fire and although the proposed building requires a variance, it is an improvement (over previous and existing situations). He also stated that it is a square- shaped lot which doesn't allow much for construction of one -story homes; the proposal meets all other requirements; and there is an existing driveway and curb cut off Fifth Avenue that would be used for the proposed house. He further explained that the proposed house is not for the present owner but for a propective owner of the property. Mr. Mike Schmidt, 512 Lynn Road, asked what the hardship was stated his objection to the request. Mr. McGraw stated that the hardship was that they would not have a buyer for the property. There was discussion of an existing garage on the property. It was deter- mined that the existing garage would not remain on the property. (A conditional use permit to move the garage to another site was approved April 22, 1986.) Mr. Dallas Hansen, person interested in purchasing lot and building proposed house, stated his concern was that he would like to use existing driveway, and with the six foot setback, there would be too much swing to get into the garage. He stated that it would also involve moving a large tree. Dr. Lyke asked if there had been any consideration of an L- shaped house. Mr. Torgerson read conditions for granting a variance from the ordinance. He stated that although changing a curb cut could be an economic consideration, the ordinance prohibits using economics as the only basis for granting a variance. Administrator Plotz explained that the staff recommended the request be denied based on the fact that the property could be put to a reasonable use without the variance, by using a different layout. After discussion, Dr. Lyke made a motion to close the hearing. Seconded by Mr. Torgerson, the motion carried and the hearing was closed at at 8:05 p.m. Dr. Lyke made a motion to recommend that the request for a variance be denied. The motion was seconded by Mr. Beytien. Motion carried unanimously. Discussion followed. Dr. Lyke amended his motion to include "based on the fact that we didn't feel the test of reasonable use was met and that the property could be put to another use." The motion to amend was seconded by Mr. Torgerson and carried unanimously. (C) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY JON OTTESON • Vice- Chairman Hwang opened the public hearing at 8:10 p.m. with the PLANNING COMMISSION MINUTES - MAY 20, 1986 reading of publication #3552 as published in the Hutchinson Leader on Thursday, May 8, 1986. The request is for a conditional use . permit to allow the construction of a 14' by 20' addition to an existing, nonconforming garage located at 558 Hassan St. S. Mr. Otteson was present to explain that the request is for an addition that will allow him to park a full size car in the existing garage and add a workshop/ storage area. He stated that the entire structure will be resided and a new roof will be put on it. Other options would require him to remove a large oak tree and would cause a safety problem with backing into the alley blindly (neighboring garage would block view). City Administrator Plotz explained that this request also requires a variance. Staff recommended approval based on the fact that other options are not reasonable. A 6' setback would require the person to back into the alley blindly. As it is planned, they are coming in at an angle. Mrs. Young noted that he is not building a whole new structure, but adding to an existing structure. Director Priebe explained that the because the structure was built in accordance with the ordinance in effect at the time, the conditional use permit is allowed. Administrator Plotz added that because it is an existing structure, it should not be automatic. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mrs. Young, the motion carried unanimously and the hearing was closed at 8:15 p.m. Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit as the existing garage was nonconforming when it was built. Seconded by Mr. Beytien, the motion carried unanimously. (D) CONSIDERATION OF VARIANCE REQUEST AS SUBMITTED BY JON OTTESON Chairman Hwang opened the public hearing at 8:15 p.m. with the reading of publication #3553 as published in the Hutchinson Leader on Thursday, May 8, 1986. The request is fora .3 rearyard variance and a 3.7' sideyard variance to allow the construction of a 14' by 20' addition to an existing, nonconforming garage. Dr. Lyke questioned the reasons given to show hardship, noting trouble reconciling siting an oak tree as a hardship. He questioned whether or not a variance is necessary. He further stated that as the ordinance provides for a conditional use permit to expand an existing, nonconforming structure that was built in compliance with the 1962 ordinance, the present setback require- ments don't apply. Director Priebe responded that if in the request to expand, the expansion can be done without violating present setback require- ments, a variance is not required. He stated that the conditional . use permit allows the expansion. The expansion is then reviewed to see if it meets present setback requirements. If not, a variance is required. F PLANNING COMMISSION MINUTES - MAY 20, 1986 Dr. Lyke made a motion to table consideration of the request until the City Administrator can find out if the request can be granted with just a conditional use permit. The motion died for lack of a . second. City Attorney Schaefer explained that there is a difference in talking about a hardship for an existing building rather than a building for a vacant lot, as what you can do with an existing building is much more limited. After discussion, Mrs. Young made a motion to close the hearing. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Torgerson made a motion to recommend approval of the variance as the existing garage is nonconforming, the owner did not create the hardship and other alternatives are not reasonable because of the safety factor. Seconded by Beytien, the motion carried, with Dr. Lyke voting nay. (E) CONSIDERATION OF PRELIMINARY PLAT AS SUBMITTED BY HARLOW STILLINGS Vice - Chairman Hwang opened the hearing at 8:37 p.m. with the reading of publication #3554 as published in the Hutchinson Leader on Thursday, May 8, 1986. The request is for consideration of a preliminary plat to be known as STILLINGS -HOEFT ADDITION, which is located on the south end of Graham Street and west end of Milwaukee Avenue. Mr. Stillings was present to explain the request. Driector Priebe • stated that he had not met with Mr. Stillings regarding improvements. He told Mr. Stillings that he has the option of hiring a private engineer and contractor to do the improvements or the City will be able to look at doing them in 1987. He stated that the City could not do them before that time. Director Priebe submitted a certification that the Preliminary Plat as submitted meets the requirements of the Subdivision Ordinance, as per Preliminary Plat Data. He noted that prior to the final plat, a subdivision agreement must be executed and parks and playground contribution must be paid. Dr. Lyke expressed concern from the Utilities Commission regarding platting such a small piece of property. He asked if there was a larger, overall plan for the area. Director Priebe responded that there is a plan of which the Utilities Commission could be given a copy. Dr. Lyke stated there was no objection from the Utilities Commission. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mrs. Young, the motion carried unanimously and the hearing was closed at 8:39 p.m. Mr. Torgerson made a motion to recommend to City Council approval of the preliminary plat, as it has met all the requirements. Seconded by Dr. Lyke, the motion carried unanimously. 4 PLANNING COMMISSION MINUTES - MAY 20, 1986 (F) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464, SECTIONS 6.03, 6.05, and 6.08 is Vice- Chairman Hwang opened the public hearing at 8:40 p.m. Dr. Lyke made a motion to waive reading of the publication notice #3555. Seconded by Mr. Torgerson, the motion carried unanimously. City Administrator Plotz explained that the amendment is a result of a follow up of what is now State law. City Attorney Schaefer explained that the amendment will make it more difficult to justify the granting of a variance, and noted that the language was pulled directly from State Statute. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Dr. Lyke, the motion carried unanimously. Mr. Torger- son made a motion to recommend to City Council approval of the amendment as proposed. Seconded by Dr. Lyke, the motion carried unanimously. 4. OLD BUSINESS (A) REVIEW OF COMPREHENSIVE PLAN Director Priebe explained that he had attended the Park Board meeting on May 7, where the Park Board reviewed the plan regarding future park land. He further reported that they have no . recommendations for change at this time, but will review the map again and make recommendations each year before the Planning Commission reviews the plan. After discussion, Mr. Torgerson made a motion to recommend to City Council approval of the Comprehensive Plan. Seconded by Dr. Lyke, the motion carried unanimously. 5. NEW BUSINESS (A) CONSIDERATION OF FINAL PLAT OF HELLAND'S SEVENTH ADDITION Director Priebe submitted certification that the final plat meets all the requirements of the Subdivision Ordinance as per "Final Plat Procedure ". He noted that there were no changes from the preliminary plat as previously approved by the commission and counicl. Mr. Torgerson made a motion to recommend to City Council approval of the final plat, as it has been certified by the Director of Engineering. Seconded by Mrs. Young, the motion carried unanimously. (B) CONDSIDERATION OF PRELIMINARY PLAT SUBMITTED BY GERALD GASSMAN TO COUNTY (WITHIN TWO MILE RADIUS) Mr. Gassman was present to explain that he is platting approximately 7 acres into 3 sections. The name of the plat is . TARADIDDLE ACRES. He also presented a map of how the property would be subdivided if it ever came into the City. 5 PLANNING COMMISSION MINUTES - MAY 20, 1986 Director Priebe stated that there should be a subdivision agreement drawn up prior to the approval of the final plat, which will address how improvements will be handled and parks and playground contribution in the event of the property comes into the City. Mr. Hwang read letter of approval from Acoma Township. Mr. Torgerson made a motion to recommend to City Council approval of the preliminary plat, subject to subdivision agreement being drawn up prior to approval of the final plat. Seconded by Dr. Lyke, the motion carried unanimously. (C) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY GEORGE HERBERT TO COUNTY (WITHIN TWO MILE RADIUS) Mr. George Herbert was present to answer any questions about the request. Letters from the Hutchinson Town Board approving the plat and MnDot stating that only one entrance will be allow to David Lee Acres and that access will have to be off Herbert Drive were presented. Director Priebe asked who would be responsible for moving the access. Mr. Herbert responded that he would. Director Preibe stated that he would like reference to that and a reasonable time frame for moving the access in the subdivision agreement to be drawn up before approval of the final plat. Mr. Herbert also explained that the County would like the proposed street names changed. • After discussion, Mr. Torgerson made a motion to recommend to City Council approval of the preliminary plat upon completion of a subdivision agreement. Seconded by Mrs. Young, the motion carried unanimously. (D) CONSIDERATION OF REZONING OF TARADIDDLE ACRES AS SUBMITTED TO COUNTY (WITHIN TWO MILE RADIUS) (Agricultural to Rural Residential) After discussion, Dr. Lyke made a motion to state that the Planning Commission has no objection to the rezoning as submitted. Seconded by Mr. Beytien, the motion carried unanimously. (E) CONSIDERATION OF REZONING OF NORTHVIEW ACRES AS SUBMITTED TO COUNTY (WITHIN TWO MILE RADIUS) (Agricultural to Rural Residential) After discussion, Dr. Lyke made a motion to state that the Planning Commission has no objection to the rezoning as submitted. Seconded by Mr. Beytien, the motion carried unanimously. (F) PRESENTATION BY SUPERINDENT OF SCHOOL DISTRICT #423 GLENN MATEJKA Superintendent Matejka presented the site plan for the proposed education building. He explaned site, parking plans and expansion plans as shown on the drawing. 2 PLANNING COMMISSION MINUTES - MAY 20, 1986 6. ADJOURNMENT . There being no further business, Mr. Beytien made a motion to adjourn the meeting. Seconded by Mrs. Young, the motion carried unanimously and the meeting was adjourned at 9:25 p.m. 0 NOTE: THE NEXT REGULAR MEETING OF THE PLANNING COMMISSION WILL BE ON MONDAY, JUNE 16 AT 8:00 P.M. IN COUNCIL CHAMBERS AT CITY HALL. 7 0 0 ROGER L. GILMER Attorney At Law GILMER LAW OFFICE I 95 Second Avenue S.E. P.O. Box 338 Hutchinson, Minnesota 55350 MAX 1996 �EC,FIYF•D 21 Area Code 612 Telephone 587 -3757 May 27, 1986 V Mr. Gary Plotz City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Re: Mike's Mobil North Dear Gary: / Enclosed is a statement from Juul Contracting to Mike's Mobil in the amount of $1,706.60 for repair of his water service. As I understand it, the break or leak occurred west of the curb and in the street. As I understand it, the city's policy is that the property owner pays for the repair from the main even though the leak may occur outside the property owner's boundaries. This does not seem to be fair. It has also come to my attention that there have been several other property owners with similar problems and that there is some indication the piping when it was initially installed was inadequate. Since the city prepares the specification for the pipe and supervises its installation, if there is deficient pipe this would seem to be the city's problem and not the property owner's. My purpose in writing to you is to see if the council would consider relieving Mike of this payment in view of the circumstances. If you have any questions, feel free to get back to me. Cordially, GILME LAW OFFICE Ro er L. Gilmer RLG /slj 0 Encl. u u.. ir STATEMENT HUTCHINSON, MN 55350, May 1 1986 IN ACCOUNT WITH JUUL CONTRACTING CO. P.O. BOX 189 April 12 1 On Main St. Repair Water Service • A 1'h % finance charge (18% Annual percentage rate) will be added to the unpaid balance of your account which is more than 30 days past due. J 1 50 00 00 00 60 50 00 00 $ 1,70q 60 MAYI 2 2 1986 3/4" Copper 25' @ 1.50 3/4" Curb Stop 1 ea. 3/8" Cable 50 l.f. Cl. V Gravel 5 c.y. @ 5.00 Concrete (High Early)4 c.y. @ 68.40 John Deere 32 hrs. @ 45.00 Unit 2 hrs. @ 60.00 Labor • A 1'h % finance charge (18% Annual percentage rate) will be added to the unpaid balance of your account which is more than 30 days past due. J 1 50 00 00 00 60 50 00 00 $ 1,70q 60 MAYI 2 2 1986 FIRST NICIL � �AIEW MY IASr DhTID VnLL AND • mo 12W ppy CF Api",_1984 0 .4J MAO i I, qa Qy.pek Lake, a resident of Hutchinson' MoLead Canty, Minnesota, do hereby declare this present writing to be a First Codicil to my last Will and Testament dated April 12, 1984. If at the tine of ny death, I am the aver of the following described real estate: Lot 7, Block 42, TOWnaite of Liatchinsan. North Half, .I give and devise said real estate to the City of Hutchinson . Minnesota. ratify and confirm my Last Will and I do hereby in all other respects . Trytanent dated April 12, 1984. IN WM SS iaauoF, I have hereunto set =I hand to this First Codicil to AV Iast ),ill and Testament which bears date the 12th day of April, 1984, this &W day of Jane, 1985. C �l ( "a�pek TH;S AL`rM4W• om listing of are (1) typewritten Page, innclMUM this Certificate, bearing the si`Fature of the above named F]eoa �7apek Lake, was by her on the 47f day of Jane, 1985, sig[ed, publi5b d and declared � her to be a First Codicil to her last Will and •rotament dated April 12, presence and in request and A her' 1984, in our presence. wM at her i presence. the presence of each other, ve believing her to be of sound and disposing mind and haven reinto subscribed our naves as witnesses. residing at Hutchinson M e ' i{ .� • /dhc , residing at Hutchinson, Miruesota. 11 f 1 1 ) In U C z O v O Z 0 • CITIZENS BANK I&, TRUST CO. tt--___rr,, 1 lJune 4, 1986 I Tom- ti City of Hutchinson Attn: City Clerk - Administrator 37 Washington Avenue West Hutchinson, MN 55350 Hutchinson S &L Rehab, Limited Partnership P.O. Box 248 Hutchinson, MN 55350 NOTICE OF DEFAULT �2£222t2026��`� O C Po A default has occurred on the terms of the Combination Mortgage and Security Agreement and Fixture Financing Statement dated December 3, 1982 given by Hutchinson S & L Rehab, Limited Partnership, a Minnesota limited partnership, Mortgagor, to Citizens Bank & Trust Co., Hutchinson, Minn., a Minnesota State Bank, Mortgagee. Pursuant to Article Six, Section One, the required notice is herein contained. The default is a 95 day delinquency in payment of required monies. The default can be cured by payment of delinquent amounts. You have thirty (30) days from date of this notice by which to cure the default. Failure to cure the default will result in acceleration of the sums secured by the mortgage and the sale of the mortgaged property at public auction. IN ADDITION, YOU MAY BE ELIGIBLE FOR AN EXTENSION OF TIME PRIOR TO FORECLOSURE AND EXECUTION SALE UNDER MINNESOTA STATUTES 583.01 TO 583.12. THIS NOTICE IS GIVEN TO YOU PURSUANT TO MINNESOTA STATUTES 47.20, SBUD. 15. Sincerely, Bonnie J. Westmiller Asst. Vice President • BJW /jah OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON, MINNESOTA 55350 • PHONE: 612/587 -2233 2 T O 10 2 (612) 587 -5151 Harcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST :e.. HUTCHINSON MINN. 55350 M E M O G Z Tn DATE: June 5th, 1986 vo- TO: Mayor and City Council FROM: Director of Engineering Co RE: Storm Sewer Utilities According to the information I obtained at the A.P.W.A. Conference, the following communities have a storm sewer utility system: City City Engineer City Attorney Roseville Charles Honchell Robert C. Bell Shakopee Ken Ashfeld Julius A. Coller Fridley John Flora Virgil C. Herrick Richfield Michael J. Eastling Clayton LeFevere Also, the City of St. Paul has completed setting up a Utility System or is nearing completion os same. The Citv Engineer is Donald Nygaard and the City Attorney is Edward Starr, Jr. MVP /pv cc: Ken Merrill Jim Schaefer 11 .67,;4 Marlow V. Priebe Director of Engineering 11 CJ EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL cnyoFNuT omm FOR YOUR INFORMATION DATE May 28, 1986 NAME ADDRESS Richard Moisan 564 Prospect, Hutchinson , JOB TITLE Park Maintenance/Labor/Park Ranger SUPERVISED BY Bruce Ericson ,.EMPLOYMENT STATUS PAY RATE T2 COMMENTS X NEW EMPLOYEE FULL TIME OTHER :_ X PART TIME OR SEASONAL Sumter Mtc & monitor Campgrounds THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, f DE MEN HEAD PERSONNElf COORDINATOR 1 0 • ve"o _q_ CR OF HUTCHRMN NAME I ' Dave Dietel EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL JOB T 1 T LE Wastewater Maintenance/Labor DATE ADDRESS ' Hutchinson SUPERVISED BY Ralph Neumann - Rand , DeVries:_ {;EMPLOYMENT STATUS PAY RATE T1 COMMENTS FOR YOUR INFORMATION May 29, 1986 X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL Seamier THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. C 116 DEPARTME106 PERSONNELP-COORDINATOR CITY ADMIIVIST ATFR 0 0 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL CITY OF HUTCHINSON NAME Tharas Geier JOB TITLE Engjp=Ljmg Aide SUPERVISED BY Marlow Priebe EMPLOYMENT STATUS PAY RATE T2 COMMENT FOR YOUR INFORMATION DATE May 29, 1986 ADDRESS x NEW EMPLOYEE FULL TIME Hutchinson OTHER: x PART TIME OR SEASONAL Sumer THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DEPARTMENT HEAD PERSONNEL COORDINATOR CITY ADMINISTRATOR