cp07-22-86 cHUTCH INSON
CITY
CALENDAR
WEEK OF
July 20 TO July 26
1986
WEDNESDAY
-23-
-- CRAZY DAYS --
10:00 A.M. - Directors Meet-
ing at City
Hall
0 .10k
SUNDAY
-20-
THURSDAY
-24-
5:30 P.M. - Nursing Home Board
Meeting at Burns
Manor
MONDAY
-21-
2:00 P.M. - Open Bids for Lett
No. 8 & No. 9 at
City Hall
ITACATTOM-
TUESDAY
Worn
2:00 P.M. - Open Bids for
Used Tandem Truck
at City Hall
7:30 P.M. - City Council
Meeting at
City Hall.
FRIDAY SATURDAY
-25- �. -26-
KEN MERRILL - July 21 -25
• AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JULY 22, 1986
1. Call to Order - 7:30 P.M.
2. Invocation - Representative of Ministerial Association
3. Consideration of Minutes - Regular Meeting of July 8, 1986 and
FT-Opening of 3uily-7—,1986
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Financial Report - June 1986
2. Planning Commission Minutes dated June 16, 1986
3. Nursing Hare Board Minutes dated June 26, 1986
4. Hospital Board Minutes dated June 17, 1986
Action - Motion to reject - Motion to order minutes and report filed
5. Public Hearing - 8 :00 P.M.
None
6. Communications, Requests and Petitions
(a) Consideration of Request for Street Light On Shady Ridge Road
Action - Motion to reject - Motion to approve and refer to Hutchinson
Utilities
7. Resolutions and Ordinances
(a) Ordinance No. 18/86 - An Ordinance Restricting The Use Of Enclosed Or
Fenced Public Property
Action - Motion to reject - Motion to waive second reading and adopt
(b) Resolution No. 8327 - Resolution For Transit Grant Application With
MN /DOT
• Action - Motion to reject - Motion to waive reading and adopt
1
CITY COUNCIL AGENDA - JULY 22, 1986
8. Unfinished Business
(a) Consideration of Payment To Korngiebel Architecture for Previous
Services On Police Station (DEFERRED JULY 8, 1986)
Action - Motion to reject - Motion to approve payment
(b) Consideration of Plan for Cul -de -Sac And Drive On East Freemont for
Greencastle Project (DEFERRED JUNE 24, 1986)
Action -
(c) Consideration of Bids for Group Health Insurance (DEFERRED JUNE 24)
Action -
(d) Consideration of Bids for Group Life Insurance (DEFERRED JUNE 24)
Action -
(e) Consideration of Reconstruction of 550 Feet of Southview Drive
(DEFERRED JULY 8, 1986)
Action -
(f) Consideration of Storm Sewer Follow -Up Report By City Engineer
Action -
(g) Consideration of Preliminary Plat of Plaza Heights Submitted by
Citizens Bank of Gibbon, State Bank of Morgan And First State Bank of
Brownton (Larry Herrmann & Dennis Albertson) with favorable recommen-
dation of Planning Commission (DEFERRED JUNE 24, 1986)
Action - Motion to reject - Motion to approve and waive reading and
adopt Resolution No. 8310
(h) Consideration of Drainage Improvements for Roberts First Addition
Action -
(i) Consideration of Bids for Dental Insurance (DEFERRED JULY 17, 1986)
Action - Motion to reject - Motion to approve and award bid
(j) Consideration of Change Order No. 2 for Project No. 85 -01 -41 Grading,
Railroad Connector Track And Railroad Spur Line (DEFERRED 7 -8 -86)
Action -
E
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CITY COUNCIL AGENDA - JULY 22, 1986
(k) Consideration of Existing City Ordinance, Section 275:05, Regarding
Sump Pumps
Action -
9. New Business
(a) Consideration of Delinquent Water And Sewer Accounts
Action - Motion to authorize extension of payment period - Motion to
authorize discontinuation of service
(b) Consideration of Establishing A Written Policy of Repair And
Maintenance of Water /Sewer Service Lines As Recommended By Staff
Action - Motion to reject - Motion to approve recommended policy
(c) Consideration of 1986/87 Water Meter Monitoring
Action - Motion to reject - Motion to approve recommendation
(d) Consideration of Variance Request Submitted By Nillyard with
unfavorable recommendation of Planning Commission
• Action - Motion to reject - Motion to approve
(e) Consideration of Conditional Use Permit Submitted By School District
No. 423 with favorable recommendation of Planning Commission
Action - Motion to reject - Motion to approve and waive reading and
adopt Resolution
(f) Consideration of Conditional Use Permit Submitted By Marie Ewald with
unfavorable recommendation of Planning Commission
Action - Motion to reject - Motion to approve
(g) Consideration of Vacation of Easements Submitted By Richard
Schmidtbauer with favorable recommendation of Planning Commission
Action - Motion to reject - Motion to approve - Motion to waive first
reading of Ordinance and set second reading August 12, 1986
(h) Consideration of Application for Bingo License By Elks Lodge for
McLeod County Fair
Action - Motion to reject - Motion to approve and issue license
• (i) Consideration of Application for Gambling Devices License By Elks Lodge
for McLeod County Fair
Action - Motion to reject - Motion to approve and issue license
3
CITY COUNCIL AGENDA - JULY 22, 1986
(j) Consideration of Numbering Buildings Within City Limits
(Section 615:00 of City Ordinance Book)
Action - Motion to reject - Motion to approve specifications
(k) Consideration of Establishing Public Hearing Date for Phase A of
Improvement Project No. 86 -10 (Water Service to Elementary School
Construction Site)
Action - Motion to reject - Motion to approve and set public hearing
August 12, 1986 at 8:00 P.M.
(1) Consideration of Plans And Specifications for Project No. 86 -10 And
Advertisement for Bids
Action - Motion to reject - Motion to approve plans and specifications
and open bids August 11, 1986 at 2:00 P.M. - Motion to waive reading
and adopt Resolution
(m) Consideration of Allowing Land Owners to Install Curb And Gutter On
Sixth Avenue
Action -
(n) Discussion of Umbrella Liability Insurance Coverage for City of
Hutchinson And Hutchinson Utilities
Action -
(o) Consideration of Approval for Hutchinson Medical Center, P.A. to Lease
An Additional 3,000 Square Feet East of Present Site
Action - Motion to reject - Motion to approve lease
(p) Consideration of Establishing A Committee to Evaluate Concept /Proposal
of Educational Incentive Program
Action -
10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment •
4
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JULY 8, 1986
1. The meeting was called to order at 7:30 P.M. by Vice - President Carls. The
following were present: Alderman John Mlinar, Alderman Marlin Torgerson,
Alderman Pat Mikulecky, and Vice - President Mike Carls. Absent: Mayor Paul
L. Ackland. Also present: City Administrator Gary D. Plotz, Director of
Engineering Marlow V. Priebe and City Attorney James Schaefer.
2. INVOCATION
No one was present to give the invocation.
3. MINUTES
The minutes of the special meeting of June 16, 1986 and regular meeting of
June 24, 1986 were approved as distributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT - JUNE 1986
2. NURSING HOME BOARD MINUTES DATED MAY 22, 1986
The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar,
to order the report and minutes filed. Motion unanimously carried.
5. PUBLIC HEARING - 8:00 P.M.
None
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST FOR STREET LIGHTS ON TYLER STREET AND
CALIFORNIA STREET (REQUESTED BY ALDERMAN PAT MIKULECKY)
Alderman Mikulecky reported he had been contacted by the residents on
Tyler and California streets with requests for street lighting. Fol-
lowing discussion, Alderman Mikulecky moved to approve the requests and
refer them to the Hutchinson Utilities. Motion seconded by Alderman
Mlinar and carried unanimously.
(b) CONSIDERATION OF REQUEST BY HUTCHINSON JAYCEES FOR "ON SALE" NON -
INTOXICATING MALT LIQUOR LICENSE FOR JULY 26 -27; AUGUST 9 -10 AND
AUGUST 16 -17, 1986
It was reported that the Hutchinson Travelers Baseball had also sub -
mitted applications for the weekends of August 9 -10, August 16 -17 and
August 23 -24. Their applications were received after the Council pack-
et deadline.
1
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CITY COUNCIL MINUTES - JULY 8, 1986
0
After discussion, the motion was made by Alderman Mikulecky to give the
Hutchinson Jaycees the dates of July 26 -27 and August 9 -10 and the
Travelers Baseball the dates of August 16 -17 and August 23 -24, contin-
gent upon the Police Chief's approval, and to issue said licenses. Mo-
tion seconded by Alderman Mlinar and unanimously carried.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 17/86 - AN ORDINANCE TO VACATE DRAINAGE AND UTILITY
EASEMENTS LOCATED IN CALIFORNIA SECOND ADDITION
Alderman Mlinar moved to waive second reading and adopt Ordinance No.
743. Motion seconded by Alderman Mikulecky and carried unanimously.
(b) RESOLUTION NO. 8317 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON
UTILITIES COMMISSION
The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar,
to waive reading and adopt Resolution No. 8317. Motion unanimously
carried.
(c) RESOLUTION NO. 8320 - RESOLUTION FOR PURCHASE
It was moved by Alderman Mlinar to waive reading and adopt Resolution
No. 8320. Motion seconded by Alderman Mikulecky and carried unani-
mously.
(d) ORDINANCE NO. 18/86 - AN ORDINANCE RESTRICTING THE USE OF ENCLOSED OR
FENCED PUBLIC PROPERTY
Following discussion, Alderman Mlinar moved to waive first reading of
Ordinance No. 18/86 and set second reading July 22, 1986. Motion sec-
onded by Alderman Mikulecky and unanimously carried.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF PAYMENT TO KORNGIEBEL ARCHITECTURE FOR PREVIOUS
SERVICES ON POLICE STATION
After discussion, the motion was made by Alderman Mlinar to defer and
request written information from the Police Chief. Alderman Mikulecky
seconded the motion and carried unanimously.
(b) CONSIDERATION OF PROJECT NO. 86 -03, LETTING NO. 5, 1986 OVERLAY
IMPROVEMENT
Engineer Priebe requested that due to deterioration in the last 12
months, the following streets be removed from the 1986 program: Century
Avenue, Sherwood Street, Jorgenson Street, Hassan Street, and Selchow
Avenue. The City would provide minimum maintenance for three years and
then plan complete reconstruction curb to curb.
2
CITY COUNCIL MINUTES - JULY 8, 1986
Also, it was recommended that the deteriorated 550 feet of Southview
Drive be reconstructed in 1986 since the remainder of the area is in
satisfactory condition for the 1986 overlay.
Following considerable discussion, Alderman Mlinar moved to remove from
the 1986 overlay program Century Avenue, Sherwood Street, Jorgenson
Street, Hassan Street, Selchow Avenue, and also the 550 feet of South -
view Drive. Motion seconded by Alderman Mikulecky and unanimously
carried.
The motion was made by Alderman Mlinar to waive readings and adopt Res-
olutions No. 8325 rejecting a portion of the improvement and No. 8326
rejecting a portion of assessment roll No. 214. Alderman Mikulecky
seconded the motion and carried unanimously.
It was moved by Alderman Mlinar to defer a decision on reconstruction
of the 550 feet of Southview Drive until the next Council meeting. Mo-
tion seconded by Alderman Mikulecky and unanimously carried.
(c) CONSIDERATION OF CITY PURCHASING FLORENCE SATTERLEE PROPERTY ADJACENT
TO WASTEWATER TREATMENT PLANT SITE
It was the recommendation of City staff that the City would not benefit
from acquiring the Satterlee property adjacent to the proposed waste-
water treatment plant.
Following discussion, Alderman Mlinar moved to reject the purchase.
Alderman Mikulecky seconded the motion and carried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION OF ENTERING INTO AGREEMENT WITH MN /DOT FOR TRAFFIC
CONTROL SIGNAL ON T.H. 22 & 7 AT SCHOOL ROAD
After discussion, the motion was made by Alderman Mlinar, seconded by
Alderman Mikulecky, to approve entering into the agreement with MN /DOT,
authorize payment and waive reading and adopt Resolution No. 8318. Mo-
tion unanimously carried.
(b) CONSIDERATION OF WAIVING BUILDING PERMIT FEE FOR POLICE STATION
(REQUESTED BY ALDERMAN PAT MIKULECKY)
Following discussion, Alderman Mlinar moved to waive the building per-
mit fee, with the exception of the surcharge to be paid by the bidder.
Motion seconded by Alderman Mikulecky and carried unanimously.
(c) CONSIDERATION OF EXTENSION OF WATER SERVICE TO NEW ELEMENTARY SCHOOL
• CONSTRUCTION SITE
The City Engineer presented a cost breakdown for sanitary sewer, water -
main, and storm sewer service extension to the new elementary school
3
CITY COUNCIL MINUTES - JULY 8, 1986
0
site as petitioned by the School District. Phase A for the watermain
from McDonald Drive to the site would cost approximately $57,320 for
construction or $69,930, including the administration and engineering
fees. Total cost would be about $513,035, with 10% assessed to the
School District and the remainder deferred assessments.
During discussion the City Attorney stated it was a 100% petition by
the School District. Alderman Mlinar moved to approve section A and to
waive reading and adopt Resolution No. 8323 receiving the petition and
ordering a report for watermain extension on school lot. The Chair
seconded the nation. The motion was amended by the Chair that Alderman
Mikulecky discuss an alternate site with Superintendent Matejka. The
motion failed for lack of a second. The motion was amended by Alderman
Mikulecky to defer for two weeks until the entire Council was present
and to contact the school to see if an alternate site was available.
The amended motion failed for lack of a second. The main motion car-
ried, with Alderman Mlinar and Vice - President Carls voting aye and
Alderman Mikulecky abstaining.
Alderman Mlinar moved to waive reading and adopt Resolution No. 8324
accepting the report and ordering the improvement and preparation of
plans. The Chair seconded the motion, and it carried, with Alderman
Mlinar and Vice- President Carls voting aye and Alderman Mikulecky ab-
staining.
(d) CONSIDERATION OF APPROVING MN /DOT PLANS AND SPECIAL PROVISIONS FOR
T.H. 22 & 7 /SCHOOL ROAD PROJECT
Engineer Priebe commented on the MN /DOT plans for the highway project.
Following discussion, Alderman Mikulecky moved to approve the plans and to
waive reading and adopt Resolution No. 8319. Motion seconded by Alder-
man Mlinar and carried unanimously.
(e) CONSIDERATION OF CURB ADDRESSING SERVICE IN HUTCHINSON
Mr. Bob Froke of J & A Addressing in West Fargo, North Dakota, ex-
plained how his company applied the house numbers on the curb and col-
lected payment for the service.
After discussion, Alderman Mikulecky made the motion to reject the re-
quest. Motion seconded by Alderman Mlinar and unanimously carried.
Alderman Mlinar directed that house numbers be reviewed and the resi-
dents be reminded that house numbers are required within the City
limits.
(f) CONSIDERATION OF CHANGE ORDER NO. 2 FOR PROJECT NO. 85 -01 -41 GRADING,
RAILROAD CONNECTOR TRACK AND RAILROAD SPUR LINE
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CITY COUNCIL MINUTES - JULY 8, 1986
The City Engineer reported the additional grading and underground work
necessary to complete the project amounted to $36,515.90, which was
covered in Change Order No. 2 for Project No. 85- 01 -41.
Following discussion, the motion was made by Alderman Mikulecky to have
the City Administrator and Director of Engineering meet with the Dakota
Rail and Farmers Elevator representatives to see if they could assist
with the cost for the grading project. Motion seconded by Alderman
Mlinar and carried unanimously.
(g) CONSIDERATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 86 -08
(LETTING NO. 8) AND PROJECT NO. 86 -09 (LETTING NO. 9) AND ORDER
ADVERTISEMENT FOR BIDS
After discussion, Alderman Mlinar moved to approve the plans and spe-
cifications for project No. 86 -08 (T.H. 7 West service road) and proj-
ect No. 86 -09 (Stillings -Hoeft Addition), to open bids July 21 at 2 :00
P.M., and to waive readings and adopt Resolution No. 8321 and No. 8322.
Motion seconded by Alderman Mikulecky and unanimously carried.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz reported he would present a progress report on
the 1986 objectives at the next Council meeting. He also stated that
under the City's new property and casualty insurance policy with the
League of Minnesota Cities, there is no coverage in the event the dam
should burst.
(b) COMMUNICATIONS FROM DIRECTOR OF MAINTENANCE OPERATIONS
Director Ralph Neumann presenteed a bill from Juul Contracting which
covered the cost of putting in a fire hydrant at Greencastle. It was
in the original plans that a line for a water hydrant would be re-
quired. Discussion followed concerning who should pay the bill.
Alderman Mlinar moved to return the bill to Juul Contracting, with the
cost to be charged to Greencastle. Motion seconded by Alderman Miku-
lecky. The motion was amended by Alderman Mlinar to present the bill
to Mr. Newell Weed of Greencastle. Amended motion seconded by Alder-
man Mikulecky and unanimouwsly carried. Main motion carried.
(c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY
Alderman Mikulecky reported the Police Station Building Committee had
met and chosen the basic plan for the new structure. The architectural
• firm was working on the details. The rental property has been vacated,
and the City has rights of August 1 for Mrs. Goeders' house. After
discussion, Alderman Mlinar moved to authorize advertising for bids for
demolition or sale of the two separate houses. Motion seconded by Ald-
CITY COUNCIL MINUTES - JULY 8, 1986
0
erman Mikulecky and carried unanimously.
Alderman Mikulecky commented that the wear course had come loose on one
of the parking lots. Also, the Plowman and Wigen lots were in need of
some minor repair.
(d) COMMUNICATIONS FROM VICE - PRESIDENT MIKE CARLS
Vice - President Carls inquired if he and Alderman John Mlinar had a con-
flict of interest in voting on the school improvement project. The
City Attorney stated they did not since they would not benefit from it.
The City Engineer was asked about the Waller Drive project. One prop-
erty owner wanted the curb extended and would pay for the cost. En-
gineer Priebe reported the contractor was putting the curb and gutter
in at his own expense to minimize the cost in grading. The proper pro-
cedure would be for the property owner to request the extension of curb
through City Hall.
Vice- President Carls requested to see a sample of the plaque of recog-
nition being awarded to outgoing board members at the next Council
meeting.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky,
to approve the claims and authorize payment from the appropriate funds.
Motion unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 10:00 P.M.
•
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•
MINUTES
BID OPENING
THURSDAY, JULY 17, 1986
The bid opening was called to order by Finance Director Merrill at 2:00 P.M.
Present were: City Administrator Gary D. Plotz, Finance Director Kenneth B.
Merrill and Administrative Secretary Marilyn Swanson.
The publication notice No. 3570, Advertisement for Bids, was read. The follow-
ing bids were opened for dental insurance:
7
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SINGLE
FAMILY
SELF -
COVERAGE
COVERAGE
FUNDED
EBP /LMC Insurance
$ 9.66
$27.44
9.9%
Retention
Insurance Planners, Agent
11.56
32.82
Blue Cross /Blue Shield
SunLife of Canada
10.59
22.57
Phil Stewart & Assoc., Agent
The Travelers
9.95
27.79
Fireman's Fund
10.40
31.20
Harley D. Albers, Agent
Mutual Benefit Life
10.68
24.01
Harley D. Albers, Agent
Guardian Life Ins. Co. of Am.
6.68
18.71
Harley D. Albers, Agent
9.97
28.26
Canada Life Assurance
11.47
32.56
Bob Martin & Assoc., Agent
Guardian Life Ins. Co. of Am.
Bob Martin & Assoc., Agent
6.68
18.71
9.97
28.26
Fireman's Fund
10.40
31.20
Bob Martin & Assoc., Agent
SunLife of Canada
10.59
22.67
Bob Martin & Assoc., Agent
Delta Dental Plan of Am.
13.90
36.50
Bill City 19.9%
Bob Martin & Assoc., Agent
14.50
38.15
Each Month of Paid
Claims
7
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BID OPENING MINUTES
JULY 17, 1986
PAGE 2
The bids were referred to City staff for review and a recommendation to the
City Council.
There being no further business, the meeting adjourned at 2:30 P.M.
11
•
JUNE
CITY OF HUTCHINSON FINANCIAL REPORT - 1986
JUNE
13924.01
27549.00
13624.99
0.51
CITY ADM. /CITY CLERK
REVENUE REPORT - GENERAL FUND
JUNE
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
ELECTIONS
CURRENT
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
129869.90
483742.23
1322050.00
838307.77
0.37
LICENSES
0.00
12052.32
17050.00
4997.6B
0.71
PERMITS AND FEES
10647.96
57748.16
67300.00
9551.84
0.86
INTER - GOVERNMENT REVENUE
10016.08
44802.81
1010302.00
965499.19
0.04
CHARGES FOR SERVICES
37895.33
IB9012.35
491765.00
3302752.65
0.3B
FINES & FORFEITS
2595.86
15572.64
25000.00
9427.36
0.62
MISCELLANEOUS REVENUE
9276.58
65858.50
BB800.00
22941.50
0.74
CONTRIBUTIONS FROM OTHER FUNDS
75000.00
150000.00
465500.00
315500.00
0.32
REVENUE FOR OTHER AGENCIES
266.42
1669.62
200.00
- 1669.62
9.35
TOTAL
275568.13
1020658.63
3487967.00
2467308.37
0.29
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
2081.24
13924.01
27549.00
13624.99
0.51
CITY ADM. /CITY CLERK
10186.14
64793.21
129804.00
65010.79
0.50
ELECTIONS
31.59
1756.92
4460.00
2703.08
0.39
FINANCE.
17661.10
102095.08
IBB032.00
85936.92
0.54
MOTOR VEHICLE
5642.85
34206.12
66BB4.00
32675.88
0.51
0.00
0.00
19600.00
19600.00
0.00
•ASSESSING
LEGAL
2425.79
17033.88
32654.00
15620.12
0.52
PLANNING
394.75
1040.61
16475.00
15434.39
0.06
CITY HALL
3328.4B
20367.75
40537.00
20169.25
0.50
RECREATION BUILDING
6741.18
30223.99
51457.00
21233.01
0.59
POLICE DEPARTMENT
59479.53
357909.37
725058.00
367148.63
0.49
FIRE DEPARTMENT
2367.47
29071.10
82940.00
53868.90
0.35
COMMUNITY SERVICE OFFICER
272B.IB
16395.73
36736.00
20340.27
0.45
PROTECTIVE INSPECTIONS
6245.46
39765.51
77146.00
37380.49
0.52
CIVIL DEFENSE
0.00
99.70
850.00
750.30
0.12
SAFETY COUNCIL
0.00
0.00
150.00
150.00
0.00
FIRE MARSHALL
3031.48
21696.34
42630.00
20933.66
0.51
ENGINEERING
14874.48
87657.36
173056.00
85398.64
0.51
STREETS & ALLEYS
24132.37
148987.44
359065.00
210077.56
0.41
STREET MAINTENANCE A/C
6037.52
30187.79
67150.00
36962.21
0.45
LIBRARY
13353.46
44544.06
64223.00
19678.94
0.69
SENIOR CITIZEN CENTER
6755.71
22699.31
52191.00
29491.69
0.43
PARK /REC. ADMIN.
7844.33
41692.47
74616.00
32923.53
0.56
RECREATION
20092.73
57184.73
122100.00
64915.27
0.47
CIVIC ARENA
5925.87
62246.10
106996.00
44749.90
0.58
PARK DEPARTMENT
34334.90
163170.79
354245.00
191074.21
0.46
CEMETERY
3945.52
17194.34
41797.00
24602.66
0.41
COMMUNITY DEVELOPMENT
2019.38
16053.30
33700.00
17646.70
0.48
DEBT SERVICE
25396.10
42296.10
62296.00
19999.90
0.68
AIRPORT
4844.04
21928.28
60650.00
38721.72
0.36
•TRANSIT
UNALLOCATED
5277.54
23375.79
35540.91
111891.81
82611.00
290309.00
47070.09
178417.19
0.43
0.39
TOTAL
320554.98
1653656.11
3487967.00
1634310.B9
0.47
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
JUNE
CITY OF HUTCHINSON FINANCIAL REPORT - 1986
JUNE
68827.45
0.51
ENTERPRISE
FUNDS
1651.85
4850.00
3198.15
0.34
REVENUE REPORT - LIQUOR FUND
JUNE
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
MISCELLANEOUS
0.00
CURRENT
DATE ACTUAL
BUDGET
REMAINING
USED
0.00
LIQUOR SALES
31011.04
180968.43
390000.00
209031.57
0.46
0.00
WINE SALES
12686.61
59683.04
125000.00
65316.96
0.4B
110000.00
BEER SALES
61345.37
289458.52
635000.00
345541.48
0.46
445524.74
15005.00
BEER DEPOSITS
- 209.94
- 348.23
0.00
348.23
MISC. SALES
3835.02
17696.67
0.00
- 17696.67
0.44
REVENUE REPORT - WATER
INTEREST
546.94
2297.53
5000.00
SEWER /FUND
CASH DISCOUNTS
- 194.46
- 1113.00
0.00
1113.00
0.00
0.00
TOTAL
109020.58
548642.96
1155000.00
606357.04
0.48
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
10694.76
71033.55
139861.00
68827.45
0.51
SUPPLIES, REPAIR & MAINTENANCE
375.99
1651.85
4850.00
3198.15
0.34
OTHER SERVICES & CHARGES
915.06
6100.94
30350.00
24249.06
0.20
MISCELLANEOUS
0.00
327.00
8650.00
8323.00
0.04
CAPITAL OUTLAY
0.00
390.30
2500.00
2109.70
0.00
DEBT SERVICE
0.00
0.00
5110.00
5110.00
0.00
TRANSFERS
20000.00
20000.00
110000.00
90000.00
0.18
COST OF SALES
OTHER
88979.20
0.00
428025.26
0.00
873550.00
15005.00
445524.74
15005.00
0.49
0.00
TOTAL
120965.01
527528.90
1189876.00
662347.10
0.44
REVENUE REPORT - WATER
SEWER /FUND
FEDERAL GRANTS
0.00
0.00
0.00
0.00
0.00
WATER SALES
36854.67
220136.20
460000.00
239863.80
0.48
WATER METER SALES
440.00
1825.00
5000.00
3175.00
0.36
REFUSE SERVICES
24201.04
131826.26
245000.00
113173.74
0.54
SEWER SERVICES
48574.98
272124.02
615000.00
342875.98
0.44
EPA SALES
27569.72
155137.33
317600.00
PENALTY CHARGES
751.30
4416.31
6300.00
1883.69
0.00
INTEREST EARNED
0.00
13987.22
80000.00
66012.78
0.17
REFUNDS & REIMBURSEMENTS
0.00
132.10
2000.00
1867.90
0.00
OTHER
752.49
B37.49
150.00
- 687.49
5.5B
TOTAL
141144.20
800421.93
1731050.00
930628.07
0.46
EXPENSE REPORT - WATER
SEWER /FUND
OPERATIONS
21640.75
129879.90
241000.00
111120.10
0.54
• WATER
16498.90
204759.98
711360.00
506600.02
0.29
SEWER
73618.74
418718.48
740015.00
321296.52
0.57
TOTAL
113758.39
753358.36
1692375.00
939016.64
0.45
MINUTES
HUTCHINSON PLANNING COMMISSION
Monday, June 16, 1986
1. CALL TO ORDER
The meeting was called to order by Chairman Roland Ebent at 8:00 p.m.,
with the following members present: Spencer Beytien, Shu -Mei Hwang,
Larry Romo, Marlin Torgerson, and Elsa Young. Members absent: Thomas
Lyke. Also present: City Administrator Gary D. Plotz, Director of
Engineering Marlow Priebe, City Attorney James Schaefer, Building Offi-
cial Homer Pittman and Fire Marshal George Field.
2. MINUTES
Mr. Hwang made a motion to approve the minutes of the regular meeting
dated Tuesday, May 20, 1986. Seconded by Mr. Beytien, the motion
carried unanimously.
3. PUBLIC HEARINGS
(A) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY GARY
MILLER
Chairman Ebent opened the public hearing at 8:05 p.m. with the
reading of publication #3563 as published in the Hutchinson Leader
on Thurday, June 5, 1986. The request is for a con i iona use
permit to allow the moving of a house from 346 Hassan Street South
is to property located on California St.
Director Priebe asked Building Official Pittman if he had
discussed what was proposed to be done to the exterior. Director
Priebe further expressed his concern about exterior work being
completed in a timely manner. He recommended that a time limit
(possibly 6 months) be made a condition of this permit. Discus-
sion followed regarding a time limit requirement. It was
determined that putting a time limit on each application of this
kind might make the builder more aggressive in completing the
exterior remodeling, but would leave some flexibility (as oppossed
to an ordinance) to allow for considerations unique to each appli-
cation, such as, the size of the job, the time of year, etc. City
Attorney Schaefer expressed his concern about what the
consequences might be if the work was not completed when
indicated. Building Official Pittman explained that if work is
not ongoing 6 months after a building permit is issued, a new
permit must be obtained.
Mr. Beytien asked if the off - street parking would be put in when
the house is moved. Director Priebe responded that as this will
be a duplex, 4 off - street parking spaces are required. It could be
provided with a double garage and driveway or parking area in the
adjoining vacant lot. (When it is provided will depend upon where
. and how it is going to be provided.)
Mr. Ebent asked if the adjoining lot would remain vacant.
� -'�.(.)
Director Priebe explained that there isn't enough square footage
in one lot due to the size of the house to be moved. It is going
to be used as a duplex and requires both lots. It is his
understanding that it will remain as green area or possibly for •
parking,
After discussion, Mr. Torgerson made a motion to close the
hearing. Seconded by Mr. Hwang, the motion carried unanimously
and the hearing was closed at 8:15 p.m. Mr. Torgerson made a
motion to recommend to City Council approval of the conditional
use permit as proposed with the stipulation that the exterior work
be done 6 months from the date the house is moved. Seconded by
Mrs. Young, the motion carried unanimously.
(b) CONSIDERATION OF VACATION OF UTILITY EASEMENTS AS PETITIONED BY
GARY MILLER
Chairman Ebent opened the public hearing at 8:16 p.m. with the
reading of publication #3564 as published in the Hutchinson Leader
on Thursday, June 5 and Tuesday, June 10, 1986, Me petition is
to vacate the drainage and utility easements on the north 6' of
Lot 1 and the South 6' of Lot 2, Block i Califoria Second
Addition.
Director Priebe explained that the utilities are in in the area
and no one has any specific use for the easements. Without the
vacation, the owner could have trouble selling the property,
financing it or refinancing.
Mr. Torgerson made a motion to close the hearing. Seconded by Mr.
Beytien, the motion carried unanimously and the hearing was closed
at 8:17 p.m. Mr. Romo made a motion to recommend to City Council
approval of the vacation as petitioned. Seconded by Mr. Hwang,
the motion carried unanimously.
(c) CONSIDERATION OF PRELIMINARY PLAT OF "WOODRIDGE" AS SUBMITTED BY
PAT MIKULECKY AND KEVIN COMPTON
Chairman Ebent opened the public hearing at 8 :19 p.m. with the
reading of publication #3565 as published in the Hutchinson Leader
on Thursday, June 5, 1986. The proposed plat has nine lots and is
located west of Hilltop Addition.
Mr. Mikulecky was present to explain that the area is zoned R -2
and that 4 of the lots are 3/4 of an acre or larger, 2 are 10,000
square feet and the three others are slightly larger (than
10,000').
Mr. Melvin Ziemer, 845 Oak Street, stated that he owns property to
the south of Connecticut Street. It was his understanding that
the streets would all go straight through (Campbell Lane). I
think it should run down to the tree line and utilize lots on the
lake. Mr. Ziemer then showed a future plan for the area to the
Commission and explained his idea. Discussion followed. There •
was discussion of a cul de sac. It was determined that a cul de
N
sac is limited to 500' so it would not be feasible.
Mr. Torgerson asked if there was any problem with proposed curve
. for snow removal. Director Preibe responded that there was not.
It was explained that the plan allows for building in the open
areas, leaving trees and lake area natural.
Mr. Don Heimerl, 410 Connecticut Street, was present to inquire
about how the development would be excavated. His concern was
having drainage from the new development going onto his property.
Director Priebe explained that the grading would be limited to the
property. Plan will take care of on site drainage by surface
drainage or tile line. There was further discussion of how the
drainage would be handled.
After discussion Mr. Torgerson made a motion to close the hearing.
Seconded by Mrs. Young, the motion carried unanimously and the
hearing was closed at 8:35 p.m. Mr. Romo made a motion to recom-
mend to City Council approval of the preliminary plat as
presented. Seconded by Mr. Hwang, the motion carried unanimously.
(d) CONSIDERATION OF PRELIMINARY PLAT OF "PLAZA HEIGHTS" AS SUBMITTED
BY DENNIS ALBERTSON AND LARRY HERRMANN
Chairman Ebent opened the hearing at 8:35 p.m. with the reading of
publication #3566 as published in the Hutchinson Leader on
. Thursday, June 5, 1986. The proposed plat as 39 lots and is
located on the south side of South Grade Road.
Mr. Jerry Matheny was present representing the applicants.
Director Priebe explained that this property is zoned R -2 so the
development is planned for single family residences or duplexes.
It is laid out to take into consideration R -3 to the south of the
proposed plat. The proposal includes a 30' strip into neighboring
property for Chicago Avenue and a portion of Columbus Street.
Easements would have to be obtained from the property owner before
the final plat is considered. If the easement cannot be obtained,
the roadway would be adjusted to circumvent the adjoining
property.
Mr. Romo asked if Sunset Street is the only outlet. Director
Priebe responded that there are 3 or 4 platted outlets, but that
there is only one outlet onto South Grade Road. Ideally, he
stated, Keith and Steven Streets would be extended, but because of
the existing structure on the adjoining property it isn't possible
to do so. Property owners Linda Willmsen and Barbara Ringstrom
asked about having 6 driveways onto South Grade Road.
Administrator Plotz responded that he had also been concerned
about that but that the alternatives were limited.
• After further discussion, Mr. Romo made a motion to close
the hearing. Seconded by Mr. Torgerson, the motion carried
(e)
unanimously and the hearing was closed at 8:49 p.m. Mr. Romo made
a motion to recommend to City Council approval of the plat as
presented, with the understanding that before the final plat is
presented, the developer will be able to get and easement from the
adjoing property owner or change the streets to be within
developer's _property. Seconded by Mr. Hwang, the motion carried
unanimously.
CONSIDERATION OF VACATION OF A PORTION OF COLORADO STREET AS
PETITIONED BY TY HELLAND
Chairman Ebent opened the public hearing at 8 :50 p.m. with the
reading of publication 13568 as published in the Hutchinson Leader
on Thursday, June 5 and Tuesday, June 10, 1986. The petition is
to vacate Colorado Street from the center of Eighth Avenue to 340'
south.
Mr. Helland was present to explain that a cul de sac coming off
either Eighth Avenue and Colorado Street or Colorado Street and
the future Caroline Avenue have been proposed. He's making the
request because he does not want the street to become a heavily
travelled area. He stated that he feels the main traffic to the
Golf Course should be on Eighth Avenue. He noted as Colorado
Street is not in yet, most people will get used to using Eighth
Avenue and would not miss Colorado not being a through Street.
Mr. Torgerson stated that.he contacted the utilities company
regarding the vacation and they stated they were opposed to it.
They plan to run utilities there. Mr. Torgerson also stated that •
by approving the vacation, Helland's Seventh Addition would be in
direct violation of Subdivision Ordinance #466 Section 5.213 that
states "Closed subdivisions (with one exit) shall not be
permitted."
Mr. Helland responded that that could be just temporary depending
upon the Bethke Development and other development in the area.
Fire Marshall Field suggested running Colarado parallel with Shady
Ridge Road. He futher stated that from the public safety point of
view, stopping and starting a street creates some real problems
for ambulance and fire trucks.
Mr. Ward Haugen, representing the Country Club, stated that they
are opposed to the vacation as they expect Colorado Street to
become the main entrance to the Golf Course.
Mr. Pat Spaude, 1255 7th Ave. NW, stated that he and 7 -10 other
residents in his area are in favor of the vacation because of the
traffic factor. He stated that there are many small children in
the area who would benefit from the vacation.
Mr. Ebent stated that most of those property owners should have
been aware of the fact that Colorado Street was a platted Street
when they bought their property in the area. Discussion followed •
regarding the cul de sacs proposed and how the vacation would
affect Helland's Seventh Addition. Mr. Hwang stated that Dr-
LL
yke, representing the utilities commission, expressed their
• objection to the vacation. Mr. Beytien commented that you have to
yo along with the regulations. Mr. Romo commented that he could
like to see the vacation, but the problems it would create for
emergency vehicles must be the first consideration.
Mr. Helfand stated that he would eliminate one of the lots shown
and have a 6 to 10' public lane for golf carts.
After discussion, Mr. Torgerson made a motion to close the
hearing. Seconded by Mr. Hwang, the motion carried unanimously and
the hearing was closed at 9 :15 p.m. Mr. Torgerson made a motion
to reject the petition to vacate as it would cause Helland's
Seventh addition to be in direct violation of Ordinance #5.213 and
on the recommendation of the Utilities Commission. Seconded by Mr.
Hwang, the motion carried unanimously.
4. OLD BUSINESS
None.
5. NEW BUSINESS
(a) CONSIDERATION OF FINAL PLAT OF STILLINGS -HOEFT ADDITION
Director Priebe explained that the final plat meets all the
• requirements of the ordinance. There was a small change made in
Outlot A. The subdivision agreement has been submitted and the
developer is aware of the parks and playground contribution.
After discussion, Mr. Torgerson made a motion to recommend to City
Council approval of the Final Plat as presented. Seconded by Mr.
Beytien, the motion carried unanimously.
(b) CONSIDERATION OF SKETCH PLAN AS SUBMITTED BY DONALD SITZ TO COUNTY
(within two mile radius)
Donald and Hazel Sitz were present to explain their request. Ms.
Sitz distributed some drawings showing the area in relation to
Bradford Street and Sherwood Street. She also showed an aerial
view of the property. It was noted that this area is across from
Prairie View Acres on County Road 29.
Mr. Ebent noted that staff had recommended that for the
preliminary plat the layout be adjusted to show lots abutting a
street that connects to the County Road at a 90 degree angle and
that shows a complete layout of the property for future planning.
Administrator Plotz stated that at the staff meeting, which
consisted of Marlow Priebe, James Marka and himself, he had no
strong feelings against the lots being parallel with County Road
89. His concern is with how the development will tie someday to
• the development to the north. He feels that for long range
planning an over all plan of how the land might be developed is a
reasonable request. Since the meeting, Administrator Plotz stated
that he has seen 4 additional layouts and alternatives.
Director Priebe stated that this is the 2nd development in this
general area, and the property to the northeast had a sketch plan
that covers entire property. We are looking at what future •
streets could be between Century Ave and platted area. He also
noted that the "ring road" abuts this property on the north. He
stated that the City tries to have property owners give a layout
of entire property to see that what we are looking at has some
kind of plan. Beyond the developers property, he continued, it is
the City's responsiblity to see what could happen. He stated that
the whole area does not have to be platted, but that he would like
to see an overall plan for the property.
There was discussion of the County's requirement to plat in one
acre lots. Director Priebe responded that the lots would have to
conform to the County's requirements for the preliminary plat, but
that the overall layout would show how it might be laid out in the
event that it would someday come into the city. He feels this is
a plus for the developer and a plus for the person buying the
property.
Ms. Sitz stated that their question is why must they plat the
whole farm when they intend to develop only 6 - 12 lots. Mr.
Priebe responded that he is not asking them to plat the whole
farm but to provide an overall layout for future planning, at the
preliminary plat stage.
Mrs. Young stated that she doesn't recall (for Taradiddle Acres) •
asking anything about joining up any streets. Director Priebe
responded that in the previous two requests, they platted all of
their land.
Mr. Sitz explained that they intend to plat only 6 lots. If the
County requires an access road, they will plat 12. They have no
plans beyond that.
After discussion, Mr. Torgerson made a motion to state that the
Planning Commission has no objection to the Sketch Plan. Seconded
by Mr. Beytien, the motion carried unanimously.
(c) CONSIDERATION OF FINAL PLAT OF TARADIDDLE ACRES AS SUBMITTED TO
COUNTY (WITHIN TWO MILE RADIUS)
Director Priebe stated the subdivision agreement had been
submitted and that there were no changes from the preliminary plat
as previously approved. Mr. Hwang made a motion to recommend to
City Council approval of the final plat as presented. Seconded by
Mr. Romo, the motion carried unanimously.
(d) CONSIDERATION OF FINAL PLAT OF NORTHERN VIEW ACRES AS SUBMITTED TO
COUNTY (WITHIN TWO MILE RADIUS)
Director Pri -ebe stated that the subdivision agreement has been •
submitted and there are no changes other than street names on the
E
CI
0
final plat. Mr. Torgerson made a motion to recommend to City
Council approval of the final plat as presented. Seconded by Mrs.
Young, the motion carried unanimously.
(e) DISCUSSION OF AMENDMENT TO ZONING ORDINANCE SECTION 7.09 F YARD
SPACE ENCROACHMENTS
Building Official Homer Pittman was present to explained the
proposed amendment to Section 7.09. He stated that the way the
ordinance now reads decks can only extend 6' into yards. In order
for a deck to be functional, it needs to be wider than 6'. There
was discussion of the term "yards" as stated in the ordinance.
The Commission asked Attorney Schaefer to come up with language
that would clarify what is meant by "front, rear or exterior side
yard adjoing a street lot line." Mr. Torgerson made a motion to
set a public hearing on the proposed amendment for July 15, 1986,
at the next regular meeting of the Planning Commission. Seconded
by Mr. Romo, the motion carried unanimously.
(f) DISCUSSION OF RENTAL HOUSING PROGRAM OPTION
Director Priebe explained that the article in the packet was from
the Owatonna newspaper about a voluntary rental registration
program. He suggested that the Planning Commission get further
information about such a program and whether or not it is working.
After discussion, Mr. Hwang stated that he would like to see the
direction on whether or not to pursue studying the rental
registration question come from the City Council.
(g) DISCUSSION OF COMBINING PRELIMINARY AND FINAL PLAT PROCESS
Administrator Plotz stated that the City Council would like the
Planning Commission to consider streamlining the platting process
by combining the preliminary and final plat. Discussion followed.
It was the consensus of the Commission to have City Attorney
Schaefer research the possibility. It was noted that the
ordinance could possibly allow an option depending upon number of
lots to be platted, etc.
6. ADJOURNMENT
There being no further business, Mr. Beytien made a motion to adjourn
the meeting. Seconded by Mrs. Young, the motion carried unanimously and
the meeting was adjourned at 10:30 p.m.
BURNS MANOR MUNICIPAL NURSING HOME
Minutes - June - 1986
• The Board of Directors for Burns Manor Municipal Nursing Home
met Thursday June 26, 1986 at Burns Manor basement meeting room,
5:30 p.m., President Larry Graf presiding.
Members present: Larry Graf Gloria Dansereau
Esther Kuehl Jim Mills
Ancher Nelsen David Jensen
Mavis Geier
Members absent: John Mlinar, Marge Putney
Guest Present: Vern Grabow.
NEW BOARD MEMBER: Ancher Nelsen was welcomed as a member of the
board.
Vern Grabow C.P.A. of Charles Bailly & Company presented the 1985
Medicare, Medicaid and General Audit. Discussion followed.
MINUTES OF PAST MEETING:
A motion was made by Jim Mills and seconded by Esther Kuehl
to approve the minutes as corrected; Operating statement, 1st
column should read May 1985. All in favor. Motion carried.
ACCOUNTS PAYABLE:
• A motion was made by Gloria Dansereau and seconded by Esther
Kuehl to approve for payment the attached listing of accounts in
the amount of $69,283.63. All in favor. Motion carried.
FINANCIAL REPORT:
Financial report was given by David Jensen.
INVESTMENT: A motion was made by Gloria Dansereau and seconded
by Jim Mills to invest $97,118.75. All in favor. Motion carried.
OLD BUSINESS:
A. PHP Provider: Burns Manor is a PHP provider effective
June 1, 1986.
B. Case Number 1008: Dr. Bretzke was unable to keep the
June 25, 1986, 4:15 p.m. appointment.
C. Tom Hinde Lawsuit: Burns Manor attorneys have an appoint-
ment at Burns Manor July 21, 1986.
D. Wall Coverings: The sample handrails appear to be a
safety hazzard. Refinishing the present handrails was discussed.
NEW BUSINESS:
SA. A motion was made by Gloria Dansereau and seconded by Esther
Kuehl to accept the Medicare, Medicaid and General Audits as pre-
pared by Charles Bailly and Company and presented by Vern Grabow.
All in favor. Moiion carried.
June Minutes
Page 2
NEW BUSINESS CONTINUED:
B. Vacation - Sick Leave: A motion was made by Gloria
•
Dansereau and seconded by Esther Kuehl, Part time employees will
be granted vacation and sick leave according to regular hours
worked. Benefits shall not include overtime hours. Personnel
Policies Manual, Page 4 & 5, will be ammended to read: Part time
employees are granted vacation time in accordance with time worked
per year (regular scheduled hours not to include overtime hours.)
Medical Leave: At the end of a one year period the part time
employee (1040 regular scheduled hours not to include overtime hours)
shall accrue 4 days of sick leave per year. All in favor. Motion
carried.
C. United Way: Burns Manor received a $1,000.00 donation
from the United Way of the Hutchinson Area.
D. Air Conditioning: Air Conditioning was again discussed.
A motion was made by Jim Mills and seconded by Gloria Dansereau to
air condition the employee lunch room, the cost not to exceed
$1,000.00. All in favor. Motion carried.
D. Helgeson Development Company Consultants and Contracters:
•
Helgeson Development Company is interested in developing apartment
units near Burns Manor. A map showing the available property was
presented. Discussion followed. Helgeson Development Company will
be invited to the July board meeting.
E. Employee Health Insurance: The Insurance Benefit Plan
Review prepared by Mandel & Associates, Insurance Consultant had
been mailed to the members. Insurance Carrier response and plan
comparison outline was discussed.
A motion was made by Gloria Dansereau and seconded by Esther
Kuehl that Physician of Minn. (PHP) be the carrier for Burns Manor
employee health insurance. Burns Manor will pay 112 of the monthly
insurance premium for single coverage for eligible full time (80 hrs
every two weeks) employee. Single employee rate paid by employer,
not to exceed $50.00 per month. All in favor. Motion carried.
F . Westlund Associates: A motion was made by Gloria Dansereau
and seconded by Jim Mills that the local PHP agent for Burns Manor
be Westlund Associates, Hutchinson, Mn. All in favor. Motion
•
carried.
June Minutes
Page 3
•G. Case Mix Classifications: Resident Income is inaccurate
due to the delay of the State in sending the patient classification.
Most are received six to eight weeks after admission. A motion
was made by Esther Kuehl and seconded by Gloria Dansereau to bill
the resident and make the adjustment when the Case Mix Classification
is received. All in favor. Motion carried.
H. Insurance: Mark Flaten, American Risk Services, Inc. had
renewal proposals from Fireman's Fund, Old Republic and CIGNA. The
quote for CIGNA is $18,460.00, Fireman's Fund and Old Republic is
$26,288.00. CIGNA policy does not provide for employees as additinal
insured. The consensus of the board is that the employees are to be
insured.
A motion was made by Ancher Nelsen and seconded by Gloria that the
Administrator negotiate and accept the proposal that insures the
employees. All in favor. Moiton carried.
GOALS & OBJECTIVES:
Dietary: Maintain high standard of quality and sanitation.
• Goal reached and will be maintained.
To keep food and labor costs within guidelines.
Goal reached and will be maintained.
Maintain resident satisfaction in type and forms of food
Experimenting with new recipes and try new procedures.
Visit with residents on a monthly basis.
A discussion of the evening meal followed. Dietary Supervisor will
be notifed of the discussion.
Upgrade the quality of the equipment and utensils.
Remodeling Project: ovens, air conditioning and more storage
area.
Dishwasher has been replaced.
Will buy new dishware, glassware and silverware instead of
replacing breakage with old pattern.
Business Office: Group Health Insurance: Met.
Enlarge and update office: Remodeling.
Computer: PURCHASED:
Provide better communication system: New phone system installed.
A new Copier: Old copier is satisfactory at present.
June Minutes
Page 4
There being no further business President Larry Graf
adjourned the meeting.
The Burns Manor Board of Directors will meet Thursday July
24, 1986 in the basement meeting area.
Respectfully submitted:
—�
v s eie ecre ary
ATTEST:
Larry Graf, President
•
0
�J
•
HUTCHINSON COMMUNITY HOSPITAL
Regular Board of Directors Meeting - June 17, 1986
Large Conference Room - 4:00 PM
Present: Rev. Thor Skeie, President; Joan Ewald, Vice President;
Mike Carls, Trustee; Bob Durfee, Trustee; Dori Johnson,
Trustee; Dr. Carl Bretzke, Chief of Staff
Absent: Rolly Balke, Secretary
Others Present: Philip G. Graves,
Assistant Administrator;
Services; Frank Seivert,
Virginia Penk, KDUZ /KKJR
Leader; Laurie Hulkonen,
Administrator; Willard H. Rosenow,
Jane Lien, Director of Nursing
Administrative Assistant;
Radio; Jane Hodgins, Hutchinson
Recording Secretary
The meeting was called to order at 4:06 PM by President Skeie.
Minutes of Past Meetings. The minutes of the May board of directors
meeting were presented. Following discussion:
Motion was made by Durfee, seconded by Ewald, to approve
the minutes of the April 15, 1986, board of directors
meeting as presented. All were in favor. Motion carried.
Medical Staff Meeting Minutes. Dr. Bretzke presented the minutes of
the May, 1986, regular and committee meeting minutes of the medical
staff. The board considered the recommendation of the medical staff
to approve and grant privileges to two medical students recently hired
for weekend coverage of the hospital's emergency room. Following
discussion:
Motion was made by Ewald, seconded by Durfee, to grant
privileges to Dr. Jeffrey Dick and Dr. Don Klippenstein
for purposes of participation in the Physician Associate
Program for weekend coverage in the Emergency Room.
All were in favor. Motion carried.
New Business
A. Health Insurance Proposal. Jim Mandel, the hospital's insurance
consultant, appeared at this time before the board to explain
the results of the recent bidding of insurance for the City
entities. A recap of the findings was distributed and discussed.
Mandel pointed out that the two lower cost programs bid were from
HMO's. He compared the premiums of the hospital's current provider,
Blue Cross, to those of PHP, and stated that a savings of $20,596.32
per year would be realized by retaining PHP as the hospital's health
insurance provider. He also reviewed coverage features of both
programs and noted that PHP would afford the hospital employees
increased coverage while saving the hospital several thousand dollars
- !
Regular Board of Directors Meeting - 6/17/86
Page Two
(A.) per year over the current cost of coverage. Mandel expressed the opinion
that there would be greater benefit for the employee if the hospital
obtained coverage from PHP. He also noted that PHP offered a 24 -month
guarantee of premium cost to the facility.
Discussion of who's paying the cost of the program followed. The board
recognized that the hospital is currently receiving 100% reimbursement of
charges from PHP through December 31, 1986; however, after that time,
it was concluded that our hospital will likely join the majority of
hospitals which are reimbursed at less than 100% of charges by PHP.
In addition, physicians are helping pay for the program by agreeing
to less than 100% reimbursement for their charges.
The board asked what would occur should the premium not be sufficient
to cover the employees' charges for the year. Mandel stated that PHP
would likely ask the employer for more money the next year so that the
HMO could cover the same amount of charges at a rate that would still
give a pay -back on efforts expended. Mandel also pointed out that the
rate quoted by PHP is their maximum charge; if the hospital's claim
experience is less than PHP's estimate, the hospital will be reimbursed
100% of the difference between the actual claim experience and PHP's
monthly charge to the hospital. Mandel also said he felt that PHP's
lock -in on rates for 24 months was not simply an attempt to reduce
rates to get the hospital's business, but he saw it instead as a
reflection of the HMO's confidence in the rates they have proposed.
The board asked Graves if the employees would have difficulty in
accepting the change in health insurance programs. Graves told the
board he had mentioned the possibility to department heads at a recent
meeting, and their reaction was enthusiastic. He has also obtained
a legal opinion from the City Attorney, saying the hospital would
not be required to bring the proposal for change of insurance programs
to the employees for a vote because coverage was not being decreased.
He noted, however, that plans now are to inform the employees of the
proposed program from PHP and ask a representative to be present at
the meeting to answer employees' questions. The City Attorney indicated
it would be advantageous for both the hospital and the insurance
provider to talk with the employees at the outset.
At this point, Dr. Bretzke joined the meeting. Bretzke told the board of
his concern at the idea of PHP becoming entrenched at the hospital. He
felt the $20,000 savings over a period of one year would be nothing
compared to the loss the hospital will face in reduced reimbursement
to the hospital in the future. He reminded the board that the HMO's
stay in business by taking money from the providers (hospitals and
physicians) in order to charge patients less. Graves shared Bretzke's
concern with PHP's place in the hospital's market area.
E
•
Bretzke also cited an incident where he had heard hospital employees at the
nursing station say they hoped their insurance coverage wouldn't be
changed. The board agreed that, while the board has the responsibility
to make the decision to change insurance carriers, the employees' view is be heard.
Regular Board of Directors Meeting - 6/17/86
Page Three
• (A.) Graves informed the board that he had recently attended the Blue Cross
and Blue Shield of Minnesota annual board meeting. He expressed his
dissatisfaction about Blue Cross's taking a reactive, rather than
proactive, stance with the HMO's. He then recommended the hospital
sign a contract with PHP for employee health insurance and noted that
the contract has a 30 -day cancellation clause, should the PHP program
be less than satisfactory to the hospital.
The board further discussed employee reactions to the change in
insurance programs. Graves agreed to provide feedback from the
employees, following meetings with PHP representatives, to the
board at the next meeting.
Following discussion:
Motion was made by Durfee, seconded by Carls, to defer the
choice of health insurance contract providers until the
July, 1986, meeting, pending receipt of feedback from the
hospital's employees regarding a change in contract providers
and programs. All were in favor. Motion carried.
The board briefly heard Harley Albers, a local agent interested in being
the PHP agent -of- record for the hospital. Board consensus was not to
deal with the agent -of- record issue until a decision on the health
insurance contract had been made.
• Skeie asked Mandel and Graves for information on hospitals which
have renewed coverage contracts with PHP to learn what those hospitals
had to say about the coverages. That information will be available at
the next meeting, also.
The board thanked Mandel for his efforts in the insurance bid process
and for his presentatation. Mandel then left the meeting.
B. Business Office Expansion. Architect's drawings of the revised Business
Office remodeling project were presented to the board.
At this point, Johnson joined the meeting.
Graves reviewed the plan for remodling. Cost of the project was estimated
to be $47,587 by the architect. Furniture cost would be $15,000 and
replacement of the main entry doors to the lobby would be approximately
$12,000. He noted that $45,000 had been budget for facility redecorating
for the next three years, and part of that money would be used for this
project. Graves then asked the board for authorization to proceed with
the project, pending approval by the City Council.
Following discussion:
Motion was made by Bretzke, seconded by Ewald, to request
• approval from the City Council to proceed with remodeling
of the Business Office at a cost of approximately $65,000.
All were in favor. Motion carried.
C3)
Regular Board of Directors Meeting - 6/17/86
Page Four
(B.) Graves informed the board that he would be taking this item to the
City Council at their next meeting.
Statistical Report. The report was presented. The hospital had 172
admissions during the month of May. Percentage of occupancy was 46.7%,
down slightly from the previous year. Births were above projected figures
for the month. The surgery volume (particularly one -day surgery) continued
to be high.
Accounts Payable.. The accounts payable were presented to the board.
Following discussion:
Motion was made by Durfee, seconded by Ewald, to approve the
attached listing of accounts payable and cash disbursements in
the amount of $910,046.93. All were in favor. Motion carried.
Financial Statements. The financial statements for May were presented.
The hospital realized an operating gain of $31,375 after funding price
level depreciation and working capital requirements. While the gain was
under the projected budget figure, it was noted that the surgery volume
should make up for any difference. The board also reviewed the new
budget comparison report on Ford Place.
Departmental Reports.
A. Director of Mental Health Unit. The report was presented. No unusual
comments were made.
B. Education Coordinator. The report was presented. No unusual comments
were made.
C. Dietitian. The report was presented. No unusual comments were made.
Auxiliary Meeting Minutes. The minutes were presented. No unusual comments
were made.
Patient Satisfaction Surveys. Patient satisfaction surveys received since
the last board meeting were reviewed by those present.
Other
A. Physician Associate Insurance. Graves informed the board that the
insurance premium covering the physician associate students was refigured
to $15,000, down from the $22,000 quoted to the hospital previously.
The third and fourth physician associate students' credentials will
be brought to the board for approval of privileges at the next board
meeting.
B. Farewell Dinner for Rosenow. The board was reminded that the farewell
dinner for the hospital's assistant administrator will directly follow
adjournment of the meeting.
•
C��
Regular Board of Directors Meeting - 6/17/86
Page Five
C. Nurse Call System. A proposal for an updated nurse call system to
• replace the current system was presented to the board. The nursing
budget included $45,000 for a call system; however, preliminary estimates
are coming in at $33,000 - $35,000. Following discussion:
Motion was made by Durfee, seconded by Carls, to authorize
the hospital administrator to request bids for a replacement
nurse call system and bring the bids back to the board for
final appoval. All were in favor. Motion carried.
D. July Education Meeting. Skeie reminded the board that the July meeting
would begin at 4:00 PM to allow for an education session prior to the meeting.
E. Car Allowance for Administrator. Bretzke asked that the president of
the board appoint a committee to study and make a recommendation concerning
the car allowance for the administrator. Following discussion:
Motion was made by Bretzke, seconded by Durfee, to appoint
a committee to study the issue of the administrator's car
allowance and make a recommendation to the board. All were
in favor. Motion carried.
Bretzke, Durfee and Skeie were appointed to serve on the committee.
Adjournment. The meeting was adjourned by President Skeie at 6:06 PM.
• RespectfLul'ly Jsubmitted,
laufie Hulkonen
Recording Secretary
LH
•
Rolly Balke
Secretary
(5)
CUMNT PERIOD
HUTCHINSON CCWLBI1'I5i IIOSPIVU,
BUDGET COKPARI SONS - NA'IUR%I CA'1'I WRI L
FOR SIX MONTHS ENDED JUNE 30, 1986
ACTUAL BINX:1T V111CIPuJC'1:
Y!,NA -'IC? -DATE
PATILTTi P0vWJE ABC' UAL L11P X;1'1'
Daily Hospital Service
$134,556 $107,494 $ 27,062 Medical Nursing Units
30,620 39,222 (8,602) Mental Health Unit
306,921 283,566 23,355 Ancillary
$472,097 $430,282 $ 41,815 Gross Patient Revenue
(8,545) (6,767) (1,778) Less: Discounts & Allowances
$463,552 $423,515 $ 40,037 Net Patient Revenue
16,980 15,326 1,654 Other Operating Revenue
$480,532 $438,841 $ 41,691 Total Operating Revenue
OPERATING EXPENSES
$248,978
$253,895
$ (4,917)
Salaries
47,853
47,258
595
1]ffployee Benefits
• 1,498
33,055
(13,557)
Medical & Other Fees
1,024
8,736
(1,712)
Raw Food
11,586
7,622
3,964
Drugs
47,789
39,801
7,988
Medical & other Supplies
16,555
16,706
(151)
Utilities
3,710
6,884
(3,174)
Building & aluiprent Repairs
3,730
3,243
487
Rental Expense
5,220
5,418
(198)
Insurance
2,762
2,949
(187)
Interest
18,862
23,435
(4,573)
Depreciation
4,031
11,304
(7,273)
Other Expenses
$437,598 $460,306 $(22,708) Total Operating Expense
42,934 (21,465) 64,399 Operating Income
VARI A'4r'! ,
$834,513
$896,823
$(62,310)
224,216
256,239
(32,023)
1,900,425
1,887,102
13,323
$2,959,154 $3,040,164 $(81,010)
(136,097) (73,471) (62,626)
$2,823,057 $2,966,693 $(143,636)
110,200 94,337 15,863
$2,933,257 $3,061,030 $(127,773)
$1,477,226 $1,525,882 $(48,656)
273,774
283,783
(10,009)
140,621
162,580
(21,959)
49,958
58,116
(8,158)
78,064
56,296
21,768
299,004
268,447
30,557
88,108
103,636
(15,528)
34,341
43,646
(9,305)
20,924
17,314
3,610
31,320
32,508
(11188)
17,403
17,694
(291)
116,055
144,610
(24,555)
42,347
70,192
(27,845)
$2,669,145 $2,780,704 $(111,559)
264,112 280,326 (16,214)
Add (Deduct)
Non - Operating Revenue (Expuise)
Price-level Depreciation
(23,721) (23,721) - -- And horki-1 g Capital (142,326) (142,326) - --
$ 19,213 $(45,186) $ 64,399 Excess Revenues over nq)mses
•
$121,786 $138,000 $(16,214)
�Q1516171gy9�
DR. KEITH R. KAMRATH, P.A., CHIROPRACTOR
35 Second Avenue SW • Hutchinson, Minnesota 55350 • (612) 58744
July 15, 1986
City of Hutchinson
City Council
City Hall
37 Washington Avenue West
Hutchinson, MN 55350
Dear City Council:
I would like to request that a city light be installed on the light
pole that is located between the two properties of 717 and 719 Shady
Ridge Road. There are currently no city lights in that area.
• Your cooperation is appreciated. Thank you.
Sincere o,
Keith R. Kamrath
KRK /Ilk
is
�J
L
L�
SECTION 655:00
ORDINANCE NO. 18/86
PUBLICATION NO.
AN ORDINANCE RESTRICTING THE USE OF ENCLOSED OR FENCED
PUBLIC PROPERTY
THE CITY OF HUTCHINSON DOES ORDAIN:
SECTION 1. It shall be unlawful for any person to
enter or be found upon the premises of any enclosed or fenced
public property without authorization during hours the
enclosed or fenced public property is posted as closed to the
public.
SECTION 2. Violation of this section may be punished
by a fine of up to $700 and /or imprisonment for a period not
to exceed 90 days.
SECTION 3. This ordinance shall take effect after its
passage and publication.
Adopted by the Hutchinson City Council this
, 1986.
ATTEST:
Gary D. Plotz, City Clerk
CITY OF HUTCHINSON
By/
Paul Ackland, Mayor
day of
(612) 587 -5151
f/UTIN' CITY OF HUTCH /NSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
July 11, 1986
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: HAZEL SITZ, TRANSIT COORDDAMR W5
RE: RESOLUTION - TRANSIT GRANT APPLICATION
Attached is the resolution required by the State of MN to
acomipany our request for MN/bOT funding for transit (Hutchmobile)
service in C.Y. 1987.
This is similar to resolutions passed in previous years.
•
RESOLUTION N0. 8327
Resolved that THE CITY OF HUTCHINSON enter
(recipient)
into Contract # with the State of Minnesota, Department
987
of Transportation, to provide a public transportation service in
THE CITY OF HUT UNSON
(service area
Further resolved that THE CITY OF HUTCHINSGN agrees
(recipient)
to provide 40 percent of the total operating cost and
20 percent of the total capital cost of the transit project
from local funds. Further resolved that authorization to execute
the aforementioned Contract and any amendments thereto is hereby
given to CITY ADMINISTRATOR or the MAYOR
(title) (title)
Further resolved that the CITY ADMINISTRATOR or
(title)
the FINANCE DIRECTOR
(title)
is hereby authorized to
execute requests for reimbursement from the Minnesota Department
of Transportation.
CERTIFICATION
I hereby certify that the foregoing resolution is a true and correct
copy of the resolution presented to and adopted by Hutchinson
City Council at a duly authorized meeting
thereof held on the _ day of
, 19_ as shown by the
minutes of said meeting in my possession.
name
(title)
CJ
LJ
•
7— i
(612) 587 -5151
Hvrcy' CITY OF HUTCHINSON
. 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
0
•
M E M O R A N D U M
DATE: July 16, 1986
TO: Mayor _ &_City Council
FROM: Dean O'Borsky_ Police Chief — — V — — — — — — — —
SUBJECT: Architects Fees
------------------------ - - - - --
Over the past several years various committees, groups and Councils have
been exploring police station alternatives. The city has solicited pre-
sentations and feasibility studies from a number of architectural firms.
Korngiebel Inc. has been involved in some of these projects, although we
did not enter into any contractual agreements with them. No discussion
was had to determine whether Mr. Korngiebel's fees would be paid on an
hourly basis or contingent on his being offered a contract.
Obviously Mr. Korngiebel has documented work completed by his firm. I
suppose it can be implied that the city in fact owes what he asks.
In the future we should be more careful to be explicit with Korngiebel
Associates regarding fees and charges. We really have no choice but to
pay the bill.
/ms
P.O. Boa 54l'
ilutcihinson, Minnesota 55.350
(612!587.4040
MEMORANDUM AND PROPOSAL FOR
HUTCHINSON CITY COUNCIL
MEETING JULY 22, 1986
1. In Paragraph 5 of the Addendum to Purchase Agreement dated
October 9, 1985 for the purchase of this city property by
Retirement Living Communities, Inc., (RLC) for the Greencastle
Condominiums, RLC /Greencastle agreed to: "- - - -grant The
City of Hutchinson an easement for emergency vehicle access
to the drivewav turnaround depicted on the site plan attached
from Fremont Avenue such that the City of Hutchinson's street
maintenance trucks, emergency vehicles and snow plows may turn
around at the easterly end of Fremont Avenue."
a) Construction on the driveway turnaround as
depicted as "depicted on the site plan" is
now nearing completion and RLC /Greencastle
will provide the "easement" required as drawn
by the City attorney.
• 2. In Paragraph 5 of the Addendum to Purchase Agreement, RLC/
Greencastle further agreed that if the city, in future
years,required the placement of an additional or separate
cul de sac at the easterly end of Fremont Avenue, RLC/
Greencastle would then modify the driveway turnaround in a
manner that will, in conjunction with any other property
necessary or helpful to the installation, conform to the
specifications as specified by the City and pay all appro-
priate assessments for the the cost of construction.
a) To provide for any such future possibility, RLC/
Greencastle will at this time give an easement to
that specified portion of its property that might
be required for such future additional cul de sac all
as drawn by the City attorney in appropriate ease-
ment form.
As the construction and agreements in 1.(a) and 2. (a) above
comply with the agreements made in Paragraph 5 of the Addendum to
the Purchase Agreement dated October 9, 1985, RLC /Greencastle
requests approval of the proposed easements by the City Council.
(612) 587.5151
JWHUTCHINSON, ITY Of HUTCHINSON
WASHINGTON AVENUE WEST
MINN. 55350
M E M O R A N D U M
DATE: July 17, 1986
T0: —Mayor & City Council
----------- --- --------- - - - - --
PROM: Gary D. Plotz, City Administrator
-------- --- -- --- -- ---- -- - - - - --
SUBJECT: Employee Health Coverage - Employee Input
--- ------------- -------- - - - - --
As requested at the June 24, 1986 Council meeting, staff had group meet-
ings with our employees at 8:30 A.M. and 4:00 P.M. Wednesday, July 16.
Mr. Dennis Potter presented the current coverage from Blue Cross /Blue
Shield. Mr. James Breitbach presented the PHP proposal.
Comment sheets were handed to all employees to provide input to City Coun-
cil. The comments clearly represent the employees' feelings; however, no
formal vote was taken (pursuant to City Council suggestion). All comments,
whatever, are attached.
Please review the attached computation of input /comments.
/ms
•
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Please give your comments, if any, regarding
health insurance coverage.
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(612) 587.5151
f/UTCN'
CITY OF HUTCH/NSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, M1NN. 55350
M E M O
DATE: July 14, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Storm Sewer Follow -up Report
Locations as per June 2nd Memo:
Sherwood Street
Sherwood Street & Century Avenue
• Echo Circle
Echo Drive
Harrington & Clinton
Church & Clinton
Merrill & Clinton
Merrill & South Grade Road
Larson St. South of Roberts Road
McDonald Trailer Park
California Street - Low Area
Tenth Avenue - Low Area
• Third Avenue NW by H.C.I.
Second Ave. & Jefferson St
Existing catch basin has bars in opening in
back. Recommend removal to allow faster
flow into catch basin.
Problem was not great enough to justify any
changes or additions.
1 Catch Basin in North Curb- Cost - $1,700.00.
2 Catch Basins in West Curb- Cost - $1,680.00.
3 Catch Basins -West Side NE & SE Corner -
Cost- $4,065.00.
Problem was not great enough to justify any
additions.
2 Catch Basins -NW & SW Corner -Cost- $3,180.00.
4 Catch Basins -NE, NW, SE & SW Corner -Cost-
$7,060.00.
Separate Report.
Private Development.
Problem not great and future development
will reduce surface run -off to area. No
additions recommended.
2 Catch Basins in North & South Curb -
Cost- $3,210.00.
New line from R.R. to Highway R/W -Cost-
$19,000.00.
Problem was not great enough to justify
additions.
g -F
Mayor and City Council
Storm Sever Follow -up Report
July 14, 1986
Page 2
U
300 Block of Lynn Road - Rear Yard Plugged line that has been opened.
Maple Street & Northwoods Ave. Problem was not great enough to justify
additions.
Fifth Avenue Northwest Separate report to be completed for August
12th Meeting.
Roberts Road and Sibley Ave. Partially filled line due to construction
that has been cleaned.
Additional Areas:
Sunset St. & South Grade Road 4 Catch Basins -NW, NE, SW & SE Corners -Cost-
$5,760.00.
Sunset St. & Neal Ave. 2 Catch Basins -SW & NW Corners- Cost - $3,810.00.
Sunset St. & Craig Ave. 2 Catch Basins -SW & NW Corners -Cost- $3,810.00.
As stated in the memo dated June 2nd, 1986, there are other areas needing
reconstruction or new lines, that were in the 1985 Public Works Report. These are •
presently scheduled from 1988 to 1995. At this time, I do not recommend any
change in the construction schedule.
During my inspection of our storm sewer system, I noted that two items of
maintenance should be done. They are as follows:
1. on an annual basis, check all catch basins and adjust the backs to a
full opening. Presently we have some that have dropped, which has an
effect on the amount of water getting into the catch basin.
2. After every rain, all catch basins should be checked for removal of
surface debris from the grate.
Marlow V. Priebe
Director of Engineering
MVP /p R •
cc: Ralph
C�
•
•
RESOLUTION NO. 8310
RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT
OF PLAZA HEIGHTS
WHEREAS, Citizens State Bank Gibbon, State Bank of Morgan and First
State Bank of Brownton, owners and subdividers of property proposed to be
platted as PLAZA HEIGHTS have submitted an application for approval of the
preliminary plat of said subdivision in the manner required for platting of
land under the Hutchinson Ordinance Code, and all proceedings have been duly
had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan
and the regulations and requirements of the laws of the State of Minnesota
and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described lands in
McLeod County, to -wit;
Lot 1, Block 1 and Lot 1 Block 2 of LIPKE ADDITION, according to the
recorded plat thereof. The South Half of the North Half of the
Northwest Quarter of the Northeast Quarter of Section 12, township
116 North, Range 30 West of the Fifth Principal Meridian. The
North 30.00 feet of the South Half of the Northwest Quarter of the
Northeast Quarter of Section 12, Township 116 North, Range 30 West
of the Fifth Principal Meridian, City of Hutchinson.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
That said plat of PLAZA HEIGHTS is hereby approved and accepted by the
City as being in accord and conformity with all ordinances, City plans and
regulations of the City of Hutchinson and the laws of the State of Minnesota.
Adopted by the City Council this 22nd day of July , 1986.
140aJ
Paul L. Ack an
Mayor
ATTEST:
Gary 0. Plotz
City Administrator
0 -G
•
A"MmIC (612J 587 -5151
/TY OF HUTCHINSON
•
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350 01� C
Aft fgw
RE Rtt,._
July 8, 1986 gB► "^ -^��D
Mayor Paul Ackland and Members
of the Hutchinson City Council
RE: SUBDIVISION ORDINANCE SECTION 5.213
Dear Mayor Ackland:
At the last City Council meeting I was requested to
research the meaning of Subdivision Ordinance Section 5.213.
That section states, "Closed Subdivisions (with one exit)
shall not be permitted." The question has been raised whether
this section requires each proposed subdivision to have at
least two exits onto an existing street or thoroughfare or
whether it is sufficient to have one exit onto an existing
street or thoroughfare with a second planned exit onto a
future proposed or platted street or thoroughfare.
It would appear that the purpose of this subdivision
is to relieve traffic congestion into and exiting from the
subdivision and to make sure that there is adequate entrance
and exits for emergency vehicles and city maintenance crews.
In many small subdivisions or in larger subdivisions
which are located in rapidly developing areas a single
entrance or exit onto an existing thoroughfare with a second
exit onto a soon to be completed future subdivision or street
would meet the proceeding objectives. In some instances,
however, a second exit from a proposed subdivision onto
property that has no future development contemplated or onto a
proposed street that will not be completed for some period of
time would not satisfy these criteria. I foresee that the
strict enforcement of a requirement mandating two exits onto
an existing street could seriously curtail development of
certain subdivisions. In a like manner, permitting a proposed
exit that will not be open for a considerable period of time
to serve as a second exit from a subdivision is not in keeping
with the spirit of the ordinance. I would suggest that the
provisions of this section be changed to require two exits
Mayor Paul Ackland
July 81 1986
Page Two
onto an existing thoroughfare or roadway unless such
requirement is specifically waived by affirmative council
action. This would permit the council to look at each
individual plat and make a determination as to the immediate
necessity of two separate exits and to make its decision
accordingly.
Sincerely yours,
CITY OF HUTCHINSON �Q1G/�
By/ ,� C�V V
James Schaefer
Hutchinson City Attorney
JHS:dlp
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July 15th, 1986
&name&
&street&
&city& &state& &zip&
Dear &name &:
The Hutchinson City Council has directed me to request that you attend the
July 22nd Council Meeting for a discussion on improving the drainage problem
as outlined in my June 13th, Memo to the City Council, a copy of which was
furnished you.
The Council Meeting starts at 7:30 P.M. in the Council Chambers at City Hall.
MVP /pv
Sincerely,
CITY OF HUTCHINSON
Marlow V. Priebe
Director of Engineering
Erwin T. & Laverne Miller,505 Larson St.,Hutchinson,MN,55350 .
David D. & Wendy Wieweck,515 Larson St.,Hutchinson,MN,55350
Wayne & Barbara Scott,525 Larson St.,Hutchin3on,MN,55350
David 6 Norma Bueohle,535 Larson St.,Hutohinson,MN,55350
Roger L. & Rose Reinhart,545 Larson St.,Hutchinson,MN,55350
Merrill & Lynette Wendlandt,555 Larson St.,Hutehin3on,MN,55350
Julius & Marion Rainwater,565 Larson St.,Hutchinson,MN,55350
Joseph & Patricia Wesley,560 Larson St.,Hutehin3on,MN,55350
Dale S. & Jane C. Herrmann,550 Larson St.,Hutchinson,MN,55350
Mark & Linda Schmidt,540 Larson St.,Hutchinson,MN,55350
Charles N. 6 Aileene Parsons,530 Larson St.,Hutchinson,MN,55350
Francis & Margaret Bartz9520 Larson St.,Hutchinson,MN,55350
Martin & Carol Briggs,510 Larson St.,Hutchinson,MN,55350
Mark J. & Robyn Erickson,1020 Roberts Road,Hutchin3on,MN,55350
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(612) 587 -5151
. f/UTCH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M 0 R A P D U M
DATE: July 17, 1986
TO: — Mayor & City
--- ---- ---------- - -- - --
FROM: — Gary D. Plotz, City Administrator and Kenneth B. Merrill. Finance Dir.
SUBJECT: Dental Insurance Renewals
---- --- -- -------- --- -- --- - - - --
On Thursday, July 17, the City opened bids for renewal of our employee dental
insurance coverage. Attached is the bid tabulation. After detailed review
by staff, we recommend the following:
The dental insurance carrier will be SunLife of Canada, with a
rate of $10.59 single and $22.67 family coverage.
This recommendation is based upon total monthly premium cost and will result
in a savings to the City for the coming year. Currently the City is with
Canada Life, paying a premium of $9.67 per employee and family coverage of
$28.31.
It also should be noted that the City received two identical bids from SunLife
of Canada, one from Phil Stewart & Associates of Albert Lea and a second quote
from Bob Martin & Associates. It would be our recommendation to continue with
the present agent of our dental coverage, who is Bob Martin & Associates.
/ms
Attachment
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BID TABULATION
CITY OF HUTCHINSON
PROJECT Dental Insurance Bids •
DATE July 17, 1986 -'2:00 P.M.
BIDDER
SURETY
AMOUNT
EBP /LMC Ins. Trust
$ 9.66 -
S
Self- Funded:
9.9% Retentio
Mpls., MN
27.44 - F
Insurance Planners
11.56 -
S
Blue Cross/
Hutchinson, MN
32.82 -
F
Blue Shield
SunLife of Canada
10.59 -
S
(Phil Stewart & Assoc.)
22.57 -
F
Albert Lea MN
The Travelers
9.95 -
S
Mpls., MN
27.79 -
F
Harley D. Albers, Agent
10.40 -
S
Fireman's
Hutchinson, MN
31.20 -
F
Fund
Pat Rogers Assoc. - Edina
10.68 -
S
Mutual Benefi
Harley D. Albers, Agent
24.01 -
F
Life
Harley D. Albers, Agent
9.97 - S
6.68 -
S
Guardian Life
Hutchinson, MN
28.26 - F (B)
18.71 -
F
(A)
Ins. Co. of Aj
Canada Life Assurance
11.47 -
S
(Bob Martin & Assoc.)
32.56 -
F
Guardian Life Ins.
9.97 - S
6.68 -
S
(Bob Martin & Assoc.)
28.26 - F (B)
18.71 -
F
(A)
Fireman's Fund
10.40 -
S
(Bob Martin & Assoc.)
31.20 -
F
Sun Life of Canada
10.59 -
S
(Bob Martin & Assoc.)
22.67 -
F
Delta Dental Plan of MN
13.90 - S
14.50 -
S
Self- Funded:
(Bob Martin & Assoc.)
36.50 - F (A)
38.15 -
F
(B)
Bill City 19.9
month of" aid
Supplement to Ins. Bid
Bid Bond to cover
(Bob Martin & Assoc.)
bids.
1111
G each
:laims
T • .
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W (612) 587 -5151
ITY OF HUTCHINSON
WASHINGTON AVENUE WEST
CHINSON, MINN. 55350
X E M 0 R A N D U N
DATE: July 17, 1986
TO: Mayor & City Council
------------------------------
FROM: Gary D. Plotz, City Administrator
------------------------------
SUBJECT: Status of Proposed Change Order No. 2 for Snur Line And— -
-- -- --- --- - -- - --
Railroad Connector Track
At the last Council meeting of July 8, 1986 the City Council deferred action
on a change order for Phase I (grading project) of the connector track and
spur line. The purpose of the deferral was to meet with representatives of
Farmers Elevator and Jerry Ross, Dakota Rail.
I have discussed the idea of jointly sharing the proposed cost of the change
order with the new manager of the Farmers Elevator, Howard Anderson. He ad-
vised me that the Farmers Elevator is not in the financial position to share
the cost of this change order. I subsequently requested the opportunity for
the Mayor and myself to meet with the Board of Directors. The Board will not
be having a meeting until July 22, 8 :00 P.M., that happens to fall the same
evening as our Council meeting. Therefore, at this time I have no official
word from the Board.
I likewise contacted Attorney Ron McGraw who represents Dakota Rail and asked
two questions: 1) Can the grant from the federal government for renovation of
the existing track cover any expenses for the connector or•.spur track; 2) Is
Dakota Rail willing to share in the expense of the change order?
In answer to question No. 1, the grant would not allow expenditure for the new
connector track or new spur line. In answer to question No. 2, since most of
the change order takes place on Farmers Elevator property, and also in view of
the total cost is under the original proposed estimate, he does not foresee
Jerry Ross sharing this expense.
cc: Arty. Ronald McGraw
. Ancher Nelsen
Les Forman, President CPRA
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(612) 587 -5151
f/UTlf1� CITY OF HUTCHI/NSON 2p21421802
37 WASHINGTON AVENUE WEST �� JUL 19g
HUTCHINSON, MINN. 55350 RECEIVED
July 18, 1986
Gary D. Plotz
Hutchinson City Administrator
HUTCHINSON CITY HALL
37 Washington Avenue West
Hutchinson, MN 55350
RE: MEMO OF JULY 81 1986 CONCERNING CHANGE ORDER $2- RAILROAD
SPECS
Dear Gary:
A memorandum provided July 8, 1986 questioned the
ability of the municipality to adopt Change Order No. 2. This
change order was in the amount of $36,515.90 and Ken Merrill
believed that this exceeded the allowance for change orders
permitted by State Statute. League of Minnesota Cities
information was provided. The League information states,
"When a unit price contract is let under the Local Improvement
Code, the council may, without new advertising, authorize
changes in the contract price so as to include additional
units of work up to 25% of the original contract price." This
is based upon Minnesota Statutes 429.041 Subd. 5. It is my
understanding that this work was not authorized nor will it be
paid for from funds coming from a 429 Local Improvement
Project. The preceding provisions apply only to work
authorized under the authority of MSA 429. The Uniform
Municipal Contracting Law "471.345" makes no provisions for
subsequent change orders in contracts let by a municipality.
Payments for these changes will come from Tax Increment Monies
and the Tax Increment Financing law makes no provisions for
limiting the amount of any individual change order. It is my
opinion that Change Order No. 2 may be authorized even though
it exceeds 25% of the original bid. This is based upon my
assumption that a provision in the contract authorizing such
change orders was included.
Sincerely yours,
• CITY OF HUTCHINSON
James H. Schaefer
Hutchinson City Attorney
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JHS.•dlp ��i
(612) 587 -5151
yvrcy' CITY OF HUTCHINSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: July 18, 1986
TO: Muor S §LmQo diL--- ------ ---- - - - - --
FROM: Gary D. P1otz. City Adm Djjs tratoj — — — — — — — — — — — — —
SUBJECT: Sump -pump
---------- -------------- - - - - --
HISTORY
The Council requested the City Attorney to research the City's existing
ordinance(s) regulating sump pumps. The existing ordinance, Section 275:05
addresses the prohibition of these hookups. See attached copy.
Right of entry is the primary stumbling block to monitoring whether or not
a given property owner has an illegal connection.
RESEARCH ON RIGHT OF ENTRY
Attached is the May 29, 1986 and June 3, 1986 report to the City Council.
Please review the sample ordinances from Windom, Pipestone, and Lindstrom
to see if you would like to strengthen our ordinance on the question of
"right of entry" or any other aspect.
/ms
Attachments
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Section 275:00
Section 275 - Waterworks and Sewer Department, Storm Sewer
Section 275:00. Roof Water, Cooling, Commercial and Ground Waters. No person, •
firm or corporation shall discharge into or cause to be drained directly or
indirectly into any sanitary sewer in this municipality any roof water,
uncontaminated cooling water or water from washing of cars nor any ground water.
Section 275:05. Basement Tile Drainage. The draining of waters into a sanitary
sewer from axW the system or other drainage system from around and about any
basement or other structure is hereby prohibited.
Section 275:10. Pot Hole Drainage. The drainage of surface waters from any
depression or pot hole into any sanitary sewer in this municipality is prohibited.
Section 275:15. Drainage Trench. No trench of any kind usable for the purpose
of carrying away surface and drainage waters shall be filled until after an in-
spection by Plumbing Inspector has been made to determine whether or not a violation
of this ordinance may result.
Section 275:20. Violation. Any person, firm or corporation authorizing any
drainage system in violation of this ordinance and any person or persons engaged
in doing the refilling of any drainage system without approval from the Plumbing
Inspector shall be guilty of a penal offense, and each day this ordinance or any
part thereof is violated shall constitute and be a separate, distinct and
continuing offense.
Section 275:25. Enforcement Officer. It shall be the duty of the Plumbing .
Inspector to enforce the provisions of this ordinance.
Section 275:30. Permit for Connection. No person shall hereafter tap or connect
either directly or indirectly to any storm sewer within the limits of the
municipality without first having obtained a permit therefor under the hand and
seal of the Clerk issued for such tapping or connection.
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(612) 587 -5151
JWJ37 /TY OF HUTCH/NSON
WASHINGTON AVENUE WEST
CNINSON, MINN. 55350
M E M O R A N D U M
DATE: July 22, 1986
TO: __ Mayor & Ci_ty Coypcil__________________
FROM: _ _ Water Billing Department _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
SUBJECT: _ _ Deli ncLuent Water Accounts for month of Jyl-y _ _ _ _ _ _
Attached is a listing of the delinquent water accounts for
• the month of July. Recommend water service be discontinued
on Monday, July 28, 1986 at Noon.
•
q-a r
C,
David Norton
Duane Benage
Bob Wohlford
565 Fourth Ave SW
725 Fourth Ave.
SW
320 Boulder Circle
Hutchinson MN 55350
Hutchinson MN
55350
Hutchinson MN 55350
565 Fourth Ave SW
725 Fourth Ave.
SW
550 Harmony Lane
2- 070 - 0565 -081
2- 070 - 0725 -052
2- 465 - 0550 -083
80.34
126.17
138.47
Promises to pay 8/01
Chris Johnson
E. Duesterhoeft
Ruth Piehl
626 Harmony Lane
715 Harrington
St.
621 Juul Rd.
Hutchinson MN 55350
Hutchinson MN
55350
Hutchinson MN 55350
626 Harmony Lane
715 Harrington
St.
621 Juul Rd.
2- 465 - 0626 -081
2- 470- 0715 -031
2- 585 - 0621 -081
65.40
128.09
116.94
Promises to pay
8/8
Promises to pay 8/04
Mark Schmidt Jim Graham Darol Wylie
540 Larson St. 230 Lynn Road 400 Lynn Road
Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 553500
540 Larson St. 230 Lynn Rd. 400 Lynn Road
2- 620 - 0540 -031 2- 670 - 0230 -072 2- 670 - 0400 -017
60.76 78.10 93.32
Promises to pay 1/2 July 25
1/2 August 8
Gene Burch Colleen Genske
804 Sunset St. c/o Frank Fay Realty
Hutchinson MN 55350 Hutchinson MN 55350
804 Sunset Street 505 Huron St
2- 925 - 0804 -061 3- 535 - 0505 -084
109.25 59.72
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(612) 587 -5151
f1UTlN' CITY OF HUTCHINSON
. 37 WASHINGTON AVENUE WEST
Hl1T0HINSOIV, MINN. 55350
M E M 0 R A N D U K
DATE: July 17, 1986
TO: Mayor S City Council
--------------------- --- - - - - --
FROM: Gary D. Plotz, City Administrator
------------------------ - - - - --
SUBJECT: Policy for Repairs to Water Service Lines In Ripht -of _W.2y —
Dick Nagy, Ralph Neumann, Ken Merrill, Marlow Priebe and myself had a meet-
ing to review past practice /policy on repair of water service lines.
• HISTORY - PAST PRACTICE /POLICY
Past practice /policy, since before Marlow was employed, has been that the
City rejected claims for repair or maintenance of the water service line
from the main into the property. If appropriate, claims were submitted to
the insurance company.
RECENT DISCUSSION ON CHANGING POLICY
During the City Council workshops the Council expressed a desire that a
policy should be adopted to have the City responsible from the main to the
curb stop or possibly the property line, subject to discussion of the pro-
posed policy with the City Engineer and staff. The policy book adopted on
June 10, 1986 did not include such a policy at that time,
STAFF MEETS TO REVIEW PROPOSED POLICY
The City staff has met (Dick Nagy, Ralph Neumann, Marlow Priebe, Ken Merrill
and myself) and have put further thought in the ramifications of such a City-
wide policy and reviewed the typical types of claims that are made.
The recent claim by Mike's Mobil for water repair is "unique" to the downtown
(possibly the construction project), and that particular problem is under fur-
ther study by RCM.
• However, the majority of claims are typically as follows:
1. The contractors may damage the curb stop /turnoff during construction •
on the premise.
2. Heavy trucks are often driven off the sites, especially the boule-
vard area, causing a depression in soil conditions and a leak in
the right -of -way.
3. Freezing of the water line (or sewer line) because of inadequate
fill and a strong winter freeze.
4. Damage during snow removal to the turnoff cap and riser when the
water service is in the driveway panel. This type of claim is ex-
ceedingly costly as the driveway must be dug up. (Example: Emmet
McCormick)
5. The property owner chooses to alter the service line; for instance,
the placing of a "Y" in the service line in the boulevard to accom-
modate two turnoffs, typically a duplex. The reconnect can leak.
This example is shown in our newest claim of LeRoy! Hilbert for $195.
Based on the types of claims submitted over the years, most of the claims
should not be the liability of the City nor should the City voluntarily ac-
cept the responsibility and cost, as unanimously concluded by the five staff
members attending our meeting. •
Rather, if the City is alleged negligent, the proper cause would be to submit
the claim to the insurance company for its investigation and determination if
the landowner, or contractor, or City is liable.
RECOMMENDATION
After weighing the total cost of these claims, estimated at $5,000 - 10,000
average per year, and typically the causes for such repairs, we recommend the
following policy:
The landowner shall be responsible for the repair or maintenance of
the water and sewer lines from the main into the property (including
turnoff) unless it can be determined the City was negligent in repair
and /or maintenance of the said lines.
/ms
40
(612) 587 -5151
• ?lUTCN" CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: July 16, 1986
--------- - - - - --
TOo MAYOR AND CITY COUNCIL
FROM: RALPH NEUMANN
SUBJECT- MONITORING WATER METERS
For your information, we plan on monitoring approximately 500 water meters
• both inside and outside, this summer. These are water meters that were either
replaced or clicked back last year because of discrepancies. This will
require 2 men for about 2 months plus gas allowance.
Next year we plan to monitor 100% of the city. This is a slow, time
consumming job requiring many call -backs evenings and weekends. This is
due primarily to shift workers not readily available during normal
working hours. These dollars will be taken into consideration when our
budget is proposed.
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(612) 587.5151
r CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN, 55350
MEMORANDUM
DATE: July 16, 1986
TO: Hutchinson Citv Council
FROM: Hutchinson Plannino Commission
SUBJECT: Variance Request as Submitted by Hillyard, Inc.
Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a variance.
HISTORY
On June 19, 1986, Hillyard, Inc, submitted an application for a 20.3'
variance to allow construction of a 50' by 100' addition 4.7' from the
sideyard property line on property located at 425 California Street. A
public hearing was held at the regular meeting of the Planning Commission on
Tuesday, July 15, 1986, at which time there was no one present who objected
to the request. Planning staff, however, recommend the request be rejected.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, July 3, 1986.
[*UKIPu1'r1011.11ful
It is the recommendation of the Planning Commission that the variance be
rejected as it does not meet statute test (There are other options for
construction of an addition that would not require a variance.).
Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
•
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(612) 587.5151
JffHUTCHINSON, ITY OF HUTCHINSON
WASHINGTON AVENUE WEST
MINN, 55350
MEMORANDUM
DATE: July 16, 1986
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Conditional Use Permit as requested by Hutchinson School
District
Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a conditional use
permit.
HISTORY
On June 30, 1986, the ISD #423 submitted an application for a conditional
use permit to allow the construction and operation of an elementary school
and playground on property located on School Road. A public hearing
was held at the regular meeting of the Planning Commission on Tuesday, July
15, 1986, at which time there was no one present who objected to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, July 3, 1986.
3. The proposal is in conformance with the requirements of a conditional
use permit.
RECOMMENDATION
It is the recommendation of the Planning Commission that the aforementioned
request for a conditional use permit be granted.
Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
9 _,E71
_RESOLUTION NO. 8328
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO .
ALLOW CONSTRUCTION OF ELEMENTARY SCHOOL AND PLAYGROUND IN R-2 ZONE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. ISO #423 of Hutchinson has made application to the City Council for
a Conditional Use Permit under Section 8.03 of Zoning Ordinance No. 464 to
allow the construction and operation of an elementary school and playground
on property located in an R -2 zone, with the following legal description:
A part of the Southwest Quarter of the Southwest Quarter of Section
1, Township One Hundred Sixteen (116) North of Range Thirty (30)
West, and more particularly described as follows: Beginning at the
Northwest corner of the Southwest Quarter of the Southwest Quarter
of said Section 1; thence South along the West line of said
Southwest Quarter of Southwest Quarter of said Section 1, for
967.78 feet; thence deflect left at an angle 90 degrees 05 minutes
along a line parallel with the South line of said Section 1, for
657.98 feet; thence Northerly 968.78 feet to a point on the North
line of said southwest Quarter of Southwest Quarter, Section 1,
said point lying 659.25 feet East of the point of beginning; thence
West along said North line for 659.25 feet to the point of begin- •
ning, City of Hutchinson.
2. The City Council has considered the recommendation of the Planning
Commission and the effect of the proposed use on the health, safety, and welfare
of the occupants of the surrounding lands, existing and anticipated traffic
conditions, and the effect on values of properties in the surrounding area and
the effect of the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not be detrimental
to the health, safety, or general welfare of the community nor will it cause
serious traffic congestion nor hazards, nor will it seriously depreciate
surrounding property values, and the proposed use is in harmony with the general
purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for Conditional Use Permit for the purpose designated is
granted, based upon the findings set forth above.
Adopted by the City Council this 22nd day of July, 1986.
ATTEST:
Gary D. Plotz
Paul L. Ackland •
Mayor
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(612) 587.5151
F CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
DATE: July 16, 1986
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Conditional Use Permit as requested by Marie Ewald
Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a conditional use
permit.
HISTORY
On June 30, 1986, Marie Ewald submitted an application for a conditional
use permit to allow the operation of a boarding and lodging home for the
elderly on property located at 7 and 9 Northwoods Avenue, which is in an r -2
zone. A public hearing was held at the regular meeting of the Planning
Commission on Tuesday, July 15, 1986, at which time neighboring property
owners, Mr. and Mrs. Joe Dansereau, 414 Larson St., were present to state
their concern about parking.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, July 3, 1986.
3. The proposal is in conformance with the requirements of a conditional
use permit.
RECOMMENDATION
It is the recommendation of the Planning Commission that the aforementioned
request for a conditional use permit be denied, due to density of proposed
use for this size of lot, and the lot also lacks space required for parking.
Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
(612) 587.5151
. f/U7CH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
NUTCHINSON, MINN, 55350
July 19, 1986
Mr. & Mrs. Henry Ewald
225 Shady Ridge Road
Hutchinson, MN 55350
Dear Mr. & Mrs. Ewald:
With the addition to the driveway as shown, you would have the number of
required parking spaces for your Board and Room home.
There would be 2 parking spaces in the garage and 3 in the driveway in front
of the garage side by side.
HP /pv
cc: Mayor and City Council
Sincerely,
CITY OF HUTCHINSON
i
Homer Pittman
Building Official
7CERrIlFICATE OF SURVEY for HENRY EWALD
BLOCK 1, ACADEMY ACRES SECOND ADDITION
NORTHWOODS AVENUE
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N 0denoies iron monument (property corner)
i denotes power p0e
l neresy tern fir lhor rhos survey was prepared by
me or under my direct supervision and May l am o
duly Licensed Land 5urveyor under the lows of the
staff of Minnesota
UJ jIr .4 p Da.,..._
Willard Pellinen, License No. 9626
to 10 o to ./alt /6, 1986
i
scale�
•
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•
(612) 587 -5151
yarcy' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
DATE: July 16, 1986
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Vacation of Easement as petitioned by Richard Schmidtbauer
Pursuant to Section 5.962 of Subdivision Ordinance No. 466, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned petition to vacate an easement.
HISTORY
On June 30, 1986, Richard Schmidtbauer, 120 Century Ave., submitted a
petition to vacate drainage and utility easements 6' on each side of the
south line of Lot 1 and the north line of Lot 2 and the south line of Lot 2
and the north line of Lot 3 for the entire length of said lots, Block 2,
Orchard Park First Addition. A public hearing was held at the regular
meeting of the Planning Commission on Tuesday, July 15, 1986, at which time
there was no one present who stated their objection to the request.
FINDINGS OF FACT
1. The required application and plat maps were submitted and the
appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, July 3, 1986.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned petition to vacate an easement be granted.
Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
9 -G
0
0
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ORDINANCE NO. 19/86
AN ORDINANCE TO VACATE DRAINAGE AND UTILITY EASEMENTS
LOCATED IN ORCHARD PARK FIRST ADDITION
THE CITY OF HUTCHINSON ORDAINS:
SECTION 1. That notice of hearing was duly given and publication of
said hearing was duly made and it was made to appear to the satisfaction of
the City Council that it would be in the best interest of the City to vacate
said drainage and utility easements.
SECTION 2. That drainage and utility easements are hereby described
as follows:
Drainage and utility easements lying six feet on each side
of the south line of Lot 1 and the north line of Lot 2 and
the south line of Lot 2 and the north line of Lot 3 for the
entire length of said lots, Block 2, Orchard Park First
Addition
SECTION 3. This ordinance shall take effect from and after its passage
and publication and upon filing certified copy thereof with the proper County
officers as required by law.
Adopted by the City Council this day of
ATTEST:
Gary D. Plotz
City Clerk
Paul L. Ackland
Mayor
?- G
• MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, July 15, 1986
CALL TO ORDER
FOR Y011R /NFpRMA
TIpN
The meeting was called to order by Chairman Roland Ebent at 7 :30 p.m.,
with the following members present: Shu-Mei Hwang, Thomas Lyke, Larry
Romo, Marlin Torgerson, Elsa Young and Chairman Ebent. Members absent:
Spencer Beytien. Also present: City Administrator Gary Plotz, Director
of Engineering Marlow Priebe, City Attorney James Schaefer.
2. MINUTES
Mr. Torgerson made a motion to approve the minutes of the regular
meeting dated Monday, June 16, 1986. Seconded by Mr. Romo, the motion
carried unanimously.
3. PUBLIC HEARINGS
(a) CONSIDERATION OF VARIANCE REQUEST AS SUBMITTED BY HILLYARD, INC.
Chairman Ebent opened the public hearing at 7:35 p.m. with the
reading of publication #3574 as published in the Hutchinson Leader
• on Thursday, July 3, 1986. The request is fora 0.3 variance to
allow the construction of a 50' by 100' building addition 4.7' from
the sideyard property line on property located at 425 California
Street.
Chairman Ebent noted that the planning staff recommendation was to
reject the variance as there are various other options for an
addition that would not require a variance.
Administrator Plotz added that there is still a reasonable use for
the property. For example, a 75' by 77' addition would give them
more square footage and meet the setback requirements.
Attorney Schaefer stated that in discussion with representatives of
Hillyard, they expressed their concern about the building
department encouraging them to apply for a variance as it was a
reasonable request and would be approved. They also stated that
the ordinance requirements for a variance will make it very
difficult for anyone to obtain a variance in the future.
It was pointed out that with the addition as proposed, they would
not be able to get equipment around the building without
trespassing onto adjoining property.
After discussion, Mr. Torgerson made a motion to close the hearing.
• Seconded by Mr. Romo, the motion carried unanimously and the
hearing was closed at 7:45 p.m. Mr. Torgerson made a motion to
recommend to City Council the request be rejected as it doesn't
meet the statutory test (of reasonable use). Seconded by Mr. Romo,
the motion carried unanimously.
(b) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY SCHOOL .
DISTRICT #423
Chairman Ebent opened the public hearing at 8:45 p.m. with the
reading of publication #3575 as published in the Hutchinson Leader
on Thursday, July 3, 1986. The request is for a conditional use
permit to allow the construction and operation of an elementary
school and playground on property located in an R -2 zone.
Superintendent Glenn Matejka and project architect, Mr. John
Korngiebel were present to explain the proposal. Chairman Ebent
noted staff concern about an on -site hydrant, emergency vehicle
roadway and an on -site drainage plan. Mr. Korngiebel responded
that he had spoken to Fire Marshal George Field and had agreed to
provide the necessary hydrant as well as put in an entrance at
the right rear and provide a paved way to entrances, one on each
end, for emergency vehicles. In regard to drainage, Mr. Korngiebel
responded that they do not have the site grading plan finished but
that the site will drain well. For the hard surfaces a catch basin
will be provided and roof drains will tie into the catch basin and
storm sewer system.
After discussion, Mr. Hwang made a motion to close the hearing.
Seconded by Mr. Torgerson, the motion carried unanimously and the
hearing was closed at 7:50 p.m. Mr. Hwang made a motion to
recommend to City Council approval of the conditional use permit as •
requested. Seconded by Mr. Romo, the motion carried unanimously.
(c) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY MARIE EWALD
Chairman Ebent opened the public hearing at 7 :50 p.m, with the
reading of publication 13577 as published in the Hutchinson Leader
on Thursday, July 3, 1986. The request is for a conditional use
permit to allow the operation of a boarding and lodging home for
the elderly on property located in an R -2 zone.
Chairman Ebent noted staff concern about providing a registered
land survey showing location of buildings in order to determine if
there is room for adequate parking on the site. Mr, and Mrs. Henry
Ewald were present to explain the request. They had a survey of
the property, but it did not show the location of existing
buildings.
There was discussion of the parking situation. The five required
spaces as shown on the drawing were not acceptable due to the fact
that the spaces cannot be stacked behind one another. Two spaces
are counted for the double garage and two spaces outside of the
garage. Director Priebe explained that without a survey showing
existing buildings, it would not be possible to determine where
another space might be.
Mr. and Mrs. Joe Dansereau, owners of neighboring property at 45 •
and 47 Northwoods Avenue expressed their concern about the parking,
appearancewise. They also were concerned about how the interior
would be remodeled to accomodate the residents. Mr. and Mrs. Ewald
explained that the State department for licensing boarding and
• lodging homes had approved this house for 8 people. There would be
very little interior remodeling - only that required to meet fire
and building codes.
Chairman Ebent stated that he had received a call from Mr. Darrell
Haugen* neighboring property owner; who had some concern about the
proposal.
City Administrator Plotz expressed his concern is with the
intensity of the land use in an R -2. He stated that based on the
drawing provided the lots is less than 10;000 square feet required
for a duplex in an R-2 zone. He stated that the other two boarding
homes previously approved are located in commercial districts. Mr.
Ewald responded that the state would not license this site as
commercial.
There was discussion of the number of families allowed. City
City Attorney Schaefer explained that a family is any number of
related persons and up to 5 people if not related. Therefore, this
duplex can house up to ten unrelated people.
Mr. Romo stated that his concern was the parking. Putting in more
parking would not fit in with the character of the neighborhood.
There was discussion of granting the permit but stipulating number
. of residents and /or number of parking spaces, which would limit
the number of residents.
After further discussion, Mr. Torgerson made a motion to close the
hearing. Seconded by Mrs. Young, the motion carried unanimously
and the hearing was closed at 8:27 p.m.
Mr. Torgerson made a motion to reject the request due to the
density of use, due to size of lot and that it also lacks space
required for parking. The motion was seconded by Mr. Hwang.
Discussion followed. Mrs. Young stated she felt the applicants
should be given time to come up with a different plan showing
adequate parking, if possible. It was pointed out that they could
bring such a plan before the City Council who could overrule the
Planning Commission if they felt requirements were met. Mr. Romo
stated that he would prefer to approve the permit with limited
parking. After disuussion, the motion passed with Mr. Romo, Mr.
Torgerson, Mr. Hwang and Mr. Ebent voting yes and Dr. Lyke and Mrs.
Young voting no.
(D) CONSIDERATION OF VACATION OF UTILITY EASEMENTS AS PETITIONED BY
RICHARD SCHMIDTBAUER
(Mr. Romo stated that he would not be taking part in the discussion
or action on this request due to interest in property.)
• Chairman Ebent opened the hearing at 8:30 p.m. with the reading of
publication #3578 as published in the Hutchinson Leader on
Thursday, July 3, 1986. The request is for the vacation of 6'
utility easements lying on each side of the south line of Lot 1 and •
the north line of Lot 2 and the south line of Lot 2 and the north
line of Lot 3 for the entire length of said lots, Block 2, Orchard
Park First Addition.
Mr. Richard Schmidtbauer was present to explain the request. He
stated that these were normal side lot easements; however, Mr.
Schmidtbauer had used two lots for multiunit buildings and there
was no present or future use for the easements by the utilities.
Director Priebe stated that he had no problem with the vacation.
Mr. Hwang made a motion to close the hearing. Seconded by Mrs.
Young, the motion carried unanimously and the hearing was closed at
8:35 p.ffL Mr. Hwnag made a motion to recommend to City Council
approval of the vacation of easements as applied for by Mr.
Schmidtbauer. Seconded by Mr. Torgerson, the motion carried
unanimously.
(E) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464 SECTION 7.09
YARD SPACE ENCROACHMENTS
Director Priebe stated that the publication was missing a change
about easements that had been discussed and recommended that the
notice be republished.
Mr. Torgerson made a motion to table until August. Seconded by Mr. ,
Hwang, the motion carried unanimously.
4. OLD BUSINESS
(a) DISCUSSION OF RENTAL HOUSING REGISTRATION AS REQUESTED BY CITY
COUNCIL
Chairman Ebent stated that the City Council has requested that
the Planning Commission continue to study and pursue a rental
housing registration ordinance. During discussion it was pointed
out that various cities with similar types of rental housing needs
(communities with colleges, for example) should be contacted
regarding rental housing registration. It was suggested that the
approach be gradual. Administrator Plotz stated that the intent of
rental housing registration is for the health and safety of the
occupants. It was further pointed out that such registration will
also be in the interest of the landlords. After discussion, it was
the consensus of the commission to study rental housing
registration over the course of the next few months before bringing
a recommendation to the City Council.
5. NEW BUSINESS
(a) PRESENTATION OF PROPOSED POLICE STATION •
City Administrator Plotz stated that the proposed police station
will be built on a site that adjoins residential property. The
4
ordinance requires a 50' setback from a residential zone. ISO #423
wi11 apply to rezone a portion of two lots in an adjoining block
• from R -2 to C -3 to allow for a parking lot. As rezoning these lots
would also allow the construction of the proposed police station
without a variance, it is the recommendation of City staff to
rezone all of the remaining R -2 lots in those two blocks to
C -3.
Discussion followed. It was the consensus of the commission that
there is a definite trend toward commercial for those two blocks.
After discussion, Mr. Torgerson made a motion to set a public
hearing considering the rezoning of those lots from R -2 to C -3, for
August 19. Seconded by Mr. Romo, the motion carried unanimously.
(b) DISCUSSION OF EXISTING BOARDING HOME FOR THE ELDERLY/ NO C.U.
PERMIT
Director Priebe stated that some of the staff are aware of an
existing boarding home for the elderly located in an R -2 zone who
have not obtained a conditional use permit to allow operation.
After discussion, Mr. Torgerson made a motion that the City
Attorney proceed with necessary action to bring operation into
compliance with City Ordinance. Seconded by Mr. Hwang, the motion
carried unanimously.
Chairman Ebent stated that he feels there is a lot of "gray area"
• regarding the requirements for boarding homes for the elderly in
residential zones. He asked staff to look into various
requirements and come up with some suggestions for making requirements more
6. ADJOURNMENT
There being no further business, Mr. Romo made a motion to adjourn the
meeitng. Seconded by Mrs. Young, the meeting was adjourned at 9:20 p.m.
•
5
C. Ca --e information:
• 1. Place :here bingo games will be pla ed e��o oust JIUA6 -6 U-.
2. Date or dates bingo will be played " — /S—
(dat and/or day s) of eek)
3. Hours of the day bingo will played: From
IL-0111 to O b " -
. P.N,
4. Maximum number of players 4j-
5. Will prizes be paid in money or merchandise? Q
6. Will refreshments be served during the ti_e the gazes are
being conducte(r Yes No —X� If se, will a charge be
made for such refreshments? Yes NO
D. Organization Information:
1.
Address where regular meetings are held
II n
2.
Day and time of meetings /Sid 3 -�j
fcea. h7p-h- 46y
3.
Is the applicant organization organized
under the laws of the
state of Minnesota? Yes No
4.
H6w long has the organization been in existence?
4a.
How many members in the organization?
.'5 O O
• 5.
What is the purpose of the organization?
/1�
�ra-:�- erna_.t�
6.
Officers of the Organization:
Name Address
�)T�d
L-Le l;-Y-I0 -/rMS
//e
?.
Give names of officers or any other persons
paid for services
to the organization:
Address
Title
,�N,,amffe
liha�V
Social Security Number:
MN Business ID Number: ell ' C / S7 3_3
•
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City of F,Ut c-,_. ^.son
Fee: $jo.00 APPLICATION FOR BINGO LIC.::SE %_ d rGYed L
Euilding
Fire _
Application shall be submitted at least Policede
days prior to the bingo occasion
I, LPY-yY /1 P. - SM1'4 AND I. Gat- V L), UGS _
Name of ftthorized Officer Vame Of Designated Bingo i'a�ager
Eereby submit in duplicate this application for a license to conduct
the game of bingo in accordance with the provisions of City of
Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 for
the license year ending %9S/O
Signatures: &o')
Authorized Officer of Organization Designs V d Bingo Manager
A. The following is to be completed by the duly authorized officer
of the organization:
1. True Name:
2. Residence Ad
3.
5.
(street) (CITY) (state) (zip coaei
Date of Birth: g1- 4. Place of Birth
(mo. d— ay ear) (city & ��
Have you ever been conv cted of any crime other than a traffic
offense? Yes i NO If yes. explain
B. The following is
of organization:
1. True ]Came:
to be completed by the designated bingo manager
ktas6)
2. Residence Address:
D
middle
(street)/ (city) ' (state)'(zip code)
3. Date of Birth: — 4. Place of Birth: �.
(Mo., day & year) icity & state
5_ Have you ever been convicted of any crime other than a traffic
offense? Yes NO If yes, explain
.I/g910U/2�
How long have you been a member of the organization?
U IMAL"867.° Attach a copy of the official resolution or official actin
194%40 % designating you bingo manager. ar h��W
9 -y
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0
•
D. 0_*�anizatior. Infc:-ation
(C' or,iinued)
E. In whose custody will organization rec -,s be kept?
Fame ���{/ I -eS QYa�GP�tddress ZO �j0e�j c�S�. �y<c�c/taw
9. If the organization carries sufficient insurance to cozvensate
the players in the event any injury is sustained by players wh
participating in the bingo game, or while on the licensed
premises, please state the
Name of Insurer s ana Policy Zia. 6,4 3:2ssF
10. Have you (;tanager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation of bingo games?
11. Attach a list of all active members of the organiz tioa, n /
E. The following information is pttovi d ed �oncernirfj a fidelity
bond given by the bingo manager in favor of the organization:
1. Name of bonding - company
2.
3.
4.
Address of bonding company
Amount and duration of bond
Application is hereby m e for waiver of the bonding
requirements. Yes No
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance NO. 655 relating to bingo,
and I will familiarize myself with the contents thereof.
azure oY autnorizea o
Date:
Subscribed and sworn to before me a no
Day of T, l'"
rN U,
Signature of Notary
Commission expires
cer of organizati
NOTARY PUBLIC - MINNESOTA
L MCLEOD COUNTY
py Commimm Ewres Apr. 16, 191
Subscribe,q and sworn to before me a not y public on this
Day of , 19,.E
Signat re f Nbtafy Public
Commission expires on cz; -?8 1990
• City of Hutchinson
FEE: fie?$ �- APPLICATION FOR GAMBLING DEVICES LICENSE Approved by:
Building
Fire
Application shall be submitted at Police
/ least _ days prior to the Gambling occasion /
I, f- H � 1 5y-2 ll AND 1, Q/LCy 0& . 'jzj C/
Name of Kuthorized Officer of ame o Designated Gambling
Organization Manager
Hereby submit in duplicate this application for a license to conduct
the game of bingo in accordance with the provisions of the City of
Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349
for the license year ending � q s & .
Signatures:
Authorized OffAcer of Organization Designa
ly d Gambling Manager of
organization
A. The following is to be completed by the duly authorized officer
• of the organization:
1. True Name: ;�% t�•(� 11/L[ 1
(last) y/ (first) (middle)y�"
2. Residence Address: $3� �Kk �i« X�ttf'r�vx�s7c ins �f�
S
(street) (city) (state) (zip)
3. Date of Birth: — 7 — 5/� 4. Place of Birth �/7T,
(mo /day /year) (city /state)
5. Have you ever been con vic ed of any crime other than a traffic
offense? Yes No If Yes, explain
B. The following is to be completed by the designated gambling manager
organization:
1. A /Q��� A
1. True Name: �C ✓,U�
(last) (first) ��oo �,�- ��(m��iddle /)A
2. Residence Address: 96`f � g e K4 i/YL e Nfstc�c- �-••+"Z /0.'/ f
6�591011j� p (street) (city) (state) (zip) /j
�� Date of Birth: p — cl �d 4. Place of Birth:
Ea,JJa�D
(mo /day /year) (city /state)
rte__ ~
I",
5. Have you ever been convicted of any crime other than a
traffic offense? Yes No -X—. If yes. explain
6. How long have you been a member of the organization? •
7. Attach a copy of the official resolution or official act on
designating you gambling manager.
C. Game Information:
1. Place where gambling devices will be used e-
2. Date or dates gambling devices will be used - /
(date and /or day(s)
3. Hours of the day gambling devices will be used: of week)
From To _� _A _&.
4. Maximum number of players
5. Will prizes be paid in money or merchandise?
6. Will refreshments be served during the time the gambling
devices will be used? Yes No X . If so, will a charge
be made for such refreshments? Yes NO
D. Organization Information:
1. Address where regular meetings are held
2. Day and time of meetings 1 y4v�
3. Is the applicant organizat'o organized under the aws of the
State of Minnesota? Yes V No /
4. How long has the organization been inexistence?
Qa. How many members in the organization? .I '3U7J�
5. What is the purpose of the organization? t
6. Officers of the Organization:
Na e Address Title
7. Give names of officers r any other persons paid fo services
to the organization:
D. Organization Information: (Continued)
• 8. In whosV custody will organization records b kept?
Name Address )04
9. If the organization car gips sufficient insurance to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed
premises, please state the
Name of Insurer « i Lu .d J,. and Policy No.
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation and use of gambling devices?
11. Attach a list of ll active members of the organization.
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company
2. Address of bonding company
3. Amount and duration of bond
i4. Application is hereby qLa-de for waiver of the bonding
requirements. Yes tl No
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance No. 655 relating to gambling,
and I will familiarize myself with contents thereof.
O�!
Subscribed and
sworn to
198('0 . _
ature of a
fore me a.
Signature or Notary Y
Commission expires on
cer or organ3szation
°IoM rsditt of
{ MCLEOD COUNTY
My Commission Expires Apr, 16, 1989
Subscribed and sworn to b f re me of ry public oq this M day of
19 f4.
Sign tu& of Notary Public
Commi ion expires on
Social Security Number:
• MN Business ID Number:
0
E
0
(612) 587.5151
F CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: July 16, 1986
TO: Mayor & City Council
--------- ---------- -- --- - - - - --
FROM: Gary D. Plotz, City Administrator
--------- --------------- --- - --
SUBJECT: Numbering Buildings
-- ---------------- ------ - -- - --
As per your request, we recommend the following process and specifications:
1. VOLUNTEER COMPLIANCE - Through a letter /notice in the August
electric /gas utility bill. See attached draft specification.
2. REMINDER cards placed on doors. See attached example from
Eden Prairie. This could be placed on the door handle by
meter reading crews.
3. FOLLOW -UP inspection by City.
4. ENFORCEMENT - By Building Official, or if necessary, referred
to City Attorney or City Council.
The attached utility bill notice /specification should have formal Council
action inasmuch as the City Council retains, by ordinance (see attached),
the authority to set the specifications in this instance. The proposed
specifications have been reviewed by Homer Pittman, George Field, Ralph
Neumann, Dean 0`Borsky, Jim Schaefer, and myself.
/ms
Encls.
-J
July 15, 1986
Dear Resident:
House numbers are required by state building and fire codes to be on
all buildings. The numbers should have a strong color contrast against
the background color so they can be readily seen from the street. Size
of the letter should be as follows:
DISTANCES LETTER SIZE
Home less than 50 feet from curb 3" or more
Home 50 feet or more from curb 5" or more
Numbers are not to be located on garage doors and light posts; preferably
all numbers should be located on the face of the house near the front door,
again showing a strong contrast against the color of the house.
For your added security, we strongly recommend you likewise number your
mailbox if your mailbox is near the curb.
Your action to number your property is not only required but is in the
interest of your protection in obtaining fire, police and ambulance serv-
ices. The City will be monitoring the compliance of this numbering re-
quest beginning September 1, 1986 with a tag system shown on the reverse
side of this notice.
Your cooperation is greatly appreciated.
HUTCHINSON CITY COUNCIL
n
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1� y 44.
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t
_ 511-513 UIIIFORM BUItAWG CODE
11/2 inches between the grab bar and adjacent surface. Grab bars teed not be
provided in Group R, Division I apartment houses.
5. When it can be established that the facilities are usable by a person in a
wheelchair, dimensions other than those above shall be acceptable.
(b) Access to Lavatories, Mirrors and Towel Fixtures. In other than Group
R, Division 3; Group M; Group R, Division 1 apartment houses and Group B,
- Divisions 2 and 4 storage occupancies, toilet room facilities shall be as follows:
1. Except for the projection of bowls and waste piping, a clear unobstructed
space 30 inches in width, 29 inches in height and 17 inches in depth shall be
provided under at least one lavatory.
2. Where mirrors are provided, at least one shall be installed so that the
bottom of the mirror is within 40 inches of the floor.
3. Where towel and disposal fixtures are provided, they shall be accessible to
the physically handicapped and at least one shall be within 40 inches of the
floor.
(c) Water Fountains. Where water fountains are provided, at least one shall
have a spout within 33 inches of the floor and shall have up -front, hand- operated
controls. When fountains are located in an alcove, the alcove shall be not less than
32 inches in width.
(d) Telephones. Where public telephones are provided, at least one shall be •
installed so that the handset, dial and coin receiver are within 54 inches of the
floor. Unobstructed access within 12 inches of the telephone shall be provided.
Such access shall be not less than 30 inches in width.
Compressed Gases
- Sec. 512. The storage and handling of compressed gases shall comply with the
Fire Code.
Premises Identiticatio
` Sec. 513. Approved numbers or addresses shall be provided for all new
ut) --> buildings in such a position as to be plainly visible and legible from the street or
road fronting the property.
58
F
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C
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E
Section 615soo
Section 615 - Numbering Building Address
Section 615=00. Council Specifications. Ebert' owner or occupant of lots with build-
ings constructed thereon for purposes of dwelling, business or other use, shall
cause numbers to be placed in such buildings i�a accordance with specifications
and directions adopted by the Council and on file— in the of f ice o e
/ LT
(612) 587 -5151
• W ITY OF HUTCHINSON
WASHINGTON AVENUE WEST
CHINSON, MINN. 55350
M E M 0
DATE: July 17, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project No. 86 -10
The plans and specifications for the extension of watezmain from McDonald
Drive to the South line of the New School Site on School Road have been
completed. I recommend approval of same and request we call for bids at
2:00 P.M. on August 11, 1986.
11
MVP /pv
I[ J
Marlow V. Priebe
Director of Engineering
C�
9
0
is
City of Hutchinson
City Hall
Hutchinson, MM 55350
Re: Curb & Gutter
6th Avenue
Attention: Gary Plotz
Dear Sir:
July 17, 1986
This letter is written for the purpose of requesting that we
be allowed to install curb and gutter, at our own expense, except for the
property awned by the undersigned, R. J. McGraw, at 255 -6th Ave. m., who
has previously paid for curb and gutter installed by the City of Hutchinson
on the South side of said property.
Fbbert F. Hoel
by Floyd Hoel,•Property Mgr_
..a
R. °J: McGr4& 71
Robert Peterson
9 f�
R ommunS city
ospital
1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 6121587 -2148 "An Equal Opportunity Employer"
July 18, 1986
The Honorable Mayor Paul Ackland
and Members of the City Council
City of Hutchinson
37 Washington Avenue West
Hutchinson, MN 55350
Dear Mayor Ackland and City Council Members:
The Hutchinson Community Hospital Board of Directors, at their last
meeting, received a recommendation from staff and the City Attorney
to enter into a lease agreement with the Hutchinson Medical Center, PA.
The physicians have critiqued the lease, and their changes have been
agreed upon and incorporated into the lease.
• The following is an excerpt from the hospital board meeting minutes
and reflects the discussion and recommendation:
"Motion was made by Durfee, seconded by Carls, to
approve the lease with the Medical Center. Durfee,
Carls, Skeie and Balke voted in favor;
Bretzke abstained due to conflict of interest.
Motion carried.
Carls questioned whether the City could be held accountable for
certain expenses, such as parking lot maintenance or snow removal,
should the hospital fail to act. Following further discussion:
Motion was made by Carls, seconded by Balke, to request
an opinion from the City Attorney as to whether or not the
hospital board has authority to enter into this lease or
whether it should be an act of the City Council. Durfee,
Carls, Skeie and Balke voted in favor; Bretzke abstained
due to conflict of interest. Motion carried."
Thank you, in advance, for your consideration.
Sincerely,
TCHINSON jCO U NI HOSPITAL
hilip Graves
Administ for
PGG:Ih !— �9v
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LEASE
Between
THE CITY OF HUTCHINSON, MINNESOTA
and
HUTCHINSON MEDICAL CENTER P.A., AS TENANT
Dated as of
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THIS LEASE dated as of , between the •
CITY OF HUTCHINSON, a Minnesota municipal corporation, called
herein the City, and HUTCHINSON MEDICAL CENTER P.A., a
professional corporation, called herein the Tenant, WITNESSETH
that the City demises and leases to the Tenant and the Tenant
leases from the City the Leased Premises herein described, for
a term as provided in this Lease unless sooner terminated as
herein provided, and at the rentals and upon the further terms
and conditions herein set forth; and that the City and the
Tenant, each in consideration of the representations,
covenants and agreements of the other as set forth herein,
mutually represent, covenant and agree as follows:
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0 ARTICLE 1
Definitions and Exhibits
(1) City: the City of Hutchinson, McLeod County,
Minnesota, or any successor municipal corporation, or the
Hospital Board of the City, as the body primarily responsible
for control and management of the Hutchinson Community
Hospital;
(2) Common Area: the portion of the addition to the
Hutchinson Community Hospital being constructed as the
Project, as colored in yellow on Exhibit B;
(3) Contractor: the contractors awarded contracts by
the Tenant to construct the Project in accordance with the
Plans and Specifications;
(4) Completion Date: the date on which the Project
Supervisor certifies the completion and suitability of the
Project, in accordance with Section 3.03;
(5) Cost: the sum of the cost items enumerated in
Section 3.02;
( Lease: this Lease, dated as of
July 1b�1986 . including any amendment hereof or
supplement hereto;
(7) Leased Premises: the portion of the addition to
the Hutchinson Community Hospital being constructed as the
Project, as colored in green in Exhibit B;
(8) Permitted Encumbrances: this Lease and, as of
any particular time,
(A) liens for taxes not then delinquent,
(B) utility, access and other easements and
rights -of -way, restrictions and exceptions that an
independent engineer certifies will not interfere with
or impair the operation of the Project or the Leased
Premises (or, if it is not being operated, the
operations for which it was designed or last
modified),
(C) any mechanic's, laborer's, materialman's,
supplier's or vendor's lien or right in respect
thereof if payment is not yet due under the contract
in question;
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(9) Plans and Specifications: the plans and
specifications for the furnishing, construction and
installation on the Project Site of buildings, improvements,
and equipment to be included in the Project, which are now on
file in the offices of the City and have been approved by the
City, together with such modifications thereof and additions
thereto as are reasonably determined to be necessary or
desirable for the completion of the Project as contemplated by
this Lease, and are filed with the City and approved by the
City;
(10) Project and Project Site:
(A) the lands, easements and other rights
described in Exhibit A (Project Site);
(B) the buildings, improvements and equipment
to be acquired, constructed and installed thereon and
therein in accordance with the Plans and
Specifications;
(C) all other buildings, structures,
improvements, access roads and utilities and other
facilities which may be constructed for the Project
and all equipment of a capital nature which may be
located permanently or acquired for use exclusively on
or in the Project in order to complete it as required
in Section 3.01; and
(D) all additions to and substitutions for any
of the foregoing which may be made as permitted or
required by this Lease, all equipment from time to
time located on or in the lands or buildings being
presumed to be a part of the Project unless
identified by tags or other symbols affixed thereto as
property of the Tenant not included in the Project as
provided in Section 5.09, except that
(E) any of the foregoing which may be released
or taken by eminent domain as authorized or
contemplated by this Lease shall no longer constitute
a part of the Project;
(11) Project Supervisor: professional architects,
who shall have full authority to sign any certificate or
statement of any kind authorized by this Lease to be given by
the Project Supervisor to the City, which may rely on any
certificate or statement so signed as that of the Project
Supervisor and shall not be affected by any notice to the
contrary; provided that in the event the original Project
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Supervisor, or any successors appointed hereunder, should
become unavailable or unable to take any action or make any
certificate provided for in this Lease, a successor shall be
appointed by the City;
(12) Tenant: Hutchinson Medical Center P.A.: its
successors and assigns, and any surviving, resulting or
transferee corporation, partner or individual which may assume
its obligations in accordance with the provisions of this
Lease.
Section 1.02. Exhibits.
The following Exhibits are attached to and by
reference made a part of this Lease:
(1) Exhibit A: legal description of the Project
Site;
(2) Exhibit B: Architect's drawing of the Project
depicting Leased Premises and Common Area;
(3) Exhibit C: Architect's drawing depicting public
area, common parking areas, accesses and delivery areas of the
Project.
Ir
Section 1.03. Rules of Interpretation.
(1) This Lease shall be interpreted in accordance
with and governed by the laws of the State of Minnesota.
(2) The words "herein" and "hereof" and words of
similar import, without reference to any particular section or
subdivision, refer to this Lease as a whole rather than to any
particular section or subdivision hereof.
(3) References herein to any
subdivision hereof are to the section
instrument as originally executed.
particular section or
or subdivision of this
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ARTICLE 2
Representations
Section 2.01. Representations by the City.
The City makes the following representations as the
basis for its covenants herein:
(1) the City has good and marketable title to the
Project Site and the Leased Premises and has access to both;
(2) the City will, during the term of this Lease and
so long as Tenant is not in default hereunder, take all
actions necessary to provide the Tenant with quiet title,
possession and enjoyment of the Leased Premises;
(3) The city has not made, done executed or suffered,
and warrants that it will not make, do, execute or suffer, any
act or thing to occur whereby its title to the Project Site,
or its interest in any of the buildings, improvements or
equipment now or hereafter included in the Project, shall or
may be impaired or charged or encumbered in any manner
whatsoever eicept by Permitted Encumbrances.
Section 2.02. Representations by Tenant.
The Tenant herein makes the following representations
as the basis for its covenants herein:
(1) The Tenant is a professional corporation duly
organized and existing under the laws of the State of
Minnesota, is authorized to conduct business in Minnesota, has
power to enter into this Lease, and has by proper corporate
action authorized the execution and delivery of this Lease;
(2) The execution and delivery of this Lease, the
consummation of the transactions contemplated hereby, and the
fulfillment of the terms and conditions hereof do not and will
not conflict with or result in a breach of any of the terms or
conditions of any corporation restriction or of any agreement
or instrument to which the Tenant is now a party, and do not
and will not constitute a default under any of the foregoing,
or result in the creation or imposition of any lien, charge or
encumbrance of any nature upon any of the property or assets
of the Tenant contrary to the terms of any instrument or
agreement;
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(3) The leasing of the Leased Premises by the City to
the Tenant will induce the Tenant to continue to provide
medical and related medical services to the residents of the
City and the surrounding area and to others, and will better
enable them to provide such services;
(4) The Tenant will operate the Leased Premises for
the purposes specified in (3) above from the time of the
completion thereof to the expiration of the term or the
earliest termination of this Lease; and
(5) The Tenant does not rely on any warranty of the
City, either expressed or implied, except as provided in this
Lease; and
(6) The Tenant has caused or will cause Plans and
Specifications for construction of the Project to be prepared,
has advertised or will advertise for bids for the construction
and completion of the Project, and has entered or will enter
into contracts for the construction and completion of the
Project.
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ARTICLE 3
Completion of Project and Leased Premises
Section 3.01. Construction by Tenant.
The Tenant agrees that it will:
(1) cause the Project and the Leased Premises to be
constructed, acquired and installed in accordance with the
Plans and Specifications, and all laws, ordinances, rules and
regulations of any governmental agency applicable thereto,
including modifications and additions, if any, ordered as
contemplated in Section 2.01, said construction to be wholly
within the boundary lines of the Project Site.
Section 3.02. Payment of Cost by Tenant.
The Tenant agrees that it will provide any and all
money required for the prompt and full payment of the Cost of
the Project, including but not limited to all of the following
items:
(1) all expenses incurred and to be incurred in connection
with the acquisition and leasing of the Project and the Leased
Premises, including but not limited to all expenses incurred in
acquisition and leasing of the project site and all of the
rights -of -way for access and utility connections to and from
the Project and the Leased Premises;
(2) the expense of preparation of the Plans and
Specifications for the Project, including utilities and all
other facilities necessary or desirable in connection therewith,
and of all other architectural, engineering and supervisory
services incurred and to be incurred in the planning, construction
and completion of the Project;
(3) all legal, abstracters', financial and accounting
fees and expenses and other expenses incurred by the Tenant in
connection with the preparation of this Lease, and all other
documents;
(4) premiums on all insurance required to be taken
out and maintained during the period before the Completion Date
under Section 3.05, to the extent that such premiums are not
paid by the Contractor;
(5) the contract price of all labor, services,
materials, supplies and equipment furnished under all contractors
for construction in accordance with the Plans and Specifications;
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• (6) all expenses incurred
remedy against any Contractor, the
in respect of anv default under any
or equipment of the Project;
(7) the cost of all other
supplies and equipment necessary to
acquisition and installation of the
in seeking to enforce any
surety, or anv subcontractor
contract for construction
labor, services, materials,
complete the construction,
Project.
Section 3.03. Property Insurance.
The tenant will procure or cause the Contractor to
procure builders' liability and risk insurance to be maintained
continuously in effect until the Completion Date and will itself
procure policies of insurance and continuously maintain them in
effect from the Completion Date to the expiration or earlier
termination of the term of the Lease, against such risks and
in such amounts as are customary for a prudent owner of proper-
ties comparable to those comprising the Project. Without limit-
ing the generality of the foregoing provision, the Tenant shall
specifically maintain direct damage insurance covering the fol-
lowing risks of loss:
(1) Fire
(2) Extended Coverage Perils
(3) Vandalism and Malicious Mischief
(4) Boiler Explosion (but only if steam boilers are
present)
on a replacement cost basis in an amount equivalent to the full
insurable value thereof. ( "Full insurable value" shall include
the actual replacement cost of the Project in accordance with a
current statement of values (excluding fastings and foundations),
without deductions for depreciation. The City shall not be obli-
gated to insure the machinery or equipment installed by the Ten-
ant on the Leased Premises pursuant to Section 5.09.) Each policy
may be written with a deductible amount not exceeding $1,000.
The net proceeds of insurance required by this Section shall be
applied as provided in Section 6.01.
ARTICLE 4
Use, Occupancy and Payments
Section 4.01. Possession and Use.
The City delivers to the Tenant as of the Completion
Date, or an earlier date mutually agreed on, sole and exclusive
possession of the Leased Premises, subject to the right of the
City to enter thereon as contemplated in Article 9, or for the
purpose of inspection, and covenants and agrees that it will not
take any action other than pursuant to Article 9 to prevent the
Tenant from having quiet and peacable possession and enjoyment
of the Leased Premises during the term of this Lease, and will,
at the request of the Tenant and expense of the City, secure
such possession and enjoyment. The Tenant accepts possession
of the Leased Premises on the Completion Date or such earlier
date and its right of possession shall continue for 150 consecutive
months thereafter or until the Lease is terminated as provided
herein. The Tenant shall have the right to use the Leased
Premises throughout the term for the furnishing of medical and
dental services, and pharmaceutical, opthalmologic and related
medical services to the residents of the City and the surround-
ing area and to others, and for all purposes related or incidental
to these purposes. The Tenant shall also have the right to use
the Common Area of the Project and the common parking areas,
accesses and delivery areas, as set forth in Exhibits B & C.
Section 4.02. Rent Credit and Other Payments
The Tenant agrees to pay the following items to the
following persons as additional payments under this Lease:
(1) to the County Treasurer of McLeod County, and to
any other governmental official authorized by law to collect
ad valorem taxes and special assessments levied or to be levied
on the Project and Project Site or on the privilege of using
the same, % of the full amount of all such taxes and
special assessments due and payable during the term of this
Lease.
(2) to the City a sum equal to the actual metered
utility usage per month payable on the first day of the month
immediately following the Completion Date and on the first day
of each month thereafter for 150 months, to reimburse the City
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for furnishing such utility service as is required by and set
forth in Section 5.01 (3) when due and payable during the terms
• of this lease.
(3) to the City, on the first day of the month
immediately following the Completion Date and on the first day
of each month thereafter for 150 months a sum equal to the costs
of providing janitorial and maintenance services as required
and set forth in Section 5.01 (1) and 5.01 (2).
(4) in consideration of the development of the leased
premises City and Tenant agree that payments made under the
terms of that certain promissory note by and between City and
Tenant dated the day of 1986, shall be
considered as "Basic Rent Credit" under the terms of this
lease and any default on its terms, conditions or provisions shall
be deemed a breach of this lease agreement. Each monthly payment
made on said note shall satisfy one month's rent. These monthly
credits shall be allowed and applied for 60 consecutive months.
In addition, no rent shall be paid for the next 90 consecutive
months.
Section 4.03. Tenant's Remedies.
Nothing contained in this article shall be construed to
release the City from the performance of any of its agreements
in this Lease, and if the City should fail to perform any
such agreement, the Tenant may institute such action against
the City as the Tenant may deem necessary to compel the
performance or to recover damages for nonperformance, so long
as such action shall not violate the Tenant's agreements in
Section 4.02 and 4.03.
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Use and Maintenance
ARTICLE 5
Modifications, Taxes and Insurance
Section 5.01. Use and Maintenance.
0
Except as specifically hereinafter provided, during tt
lease term the Tenant will utilize the Leased Premises to the
extent and so long as reasonably feasible for the furnishing c
medical and dental services and pharmaceutical, ophthalmologic
and related medical services to the residents of the City, the
surrounding area and others; and will at its own expense keep
the Leased Premises and all parts thereof, on the inside and
the exterior, in good repair and good operating condition and
in as safe condition as its operations will reasonably permit;
making all repairs thereof which may be necessary for this pui
pose, provided that the Tenant may ask the City to perform suc
services for it and agree to pay for them. The City and the
Tenant agree that the Leased Premises and the Project shall be
maintained as follows:
(1) When internal or external repairs or maintenance
are required for the Leased Premises and other parts of
Pro ject which are not covered by insurance, the Tenant s
pay only so much of the cost thereof as relates to the Le ed
Premises and % of the cost thereof which relates to the
Common Area and public areas and equipment comprising part of
the Project.
(2) The City will provide adequate parking space and
parking lot maintenance, snow removal service, lawn maintenan;
and janitorial services for the Project, except that Tenant ma
provide for and assume the cost of janitorial service to the
Leased Premises at its option.
(3) The City shall provide the electricity, heat,
water, sewer, and air conditioning for the Project.
(4) The Tenant shall pay for telephone services on
the Leased Premises.
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Section 5.02. Modifications.
• The Tenant may from tim.r to time, but only with
the approval of the city, which &V-!..cval shall not be
unreasonably withheld and which approval shall not be
required in the cave of miner modification::, make any adci-
tions, modifications or improvement_ to thr• Leased Premises,
located wi.olly within the boundary lines of the Project and
subject to any zoning or building code or restriction of the
City, that it may deer.. desirable for the purposes described
in Section 5.01 and that do not adversely effect the
structural integrity of any building which is a part of the
Project or any other tuildimg. Ail additions, modifications
and improvements made by the Tenant shall become a part of
the Project and the property of the City, :;ubject to the
provisions of this Lease. _
Section 5.03. Liens.
The Tenant will not permit any mechanics' or other
liens to be filed or established or to remain against the
Project or the Leased Premises for labor or materials
furnished in connection with any additions, modifications,
improvements, repairs, renewals or replacements made by it,
except as expressly authorized herein; provided, that if the
Tenant shall first notify the City of its intention so to
do, it may in good faith contest any mechanics' or other
liens filed or established and in Each event may permit the
items contested to remain undischarged and unsatisfied
during the period of such contest and any appeal therefrom.
The City will cooperate fully with the Tenant in any such
contest, provided that the Tenant shall undertake to pay all
costs and expenses incurred by the City as approved by the
Tenant and to indemnify the City and save it harmless
against any risks, claims or liabilities arising out of such
contest.
Section. 5.04. Removal of Leased Equipment.
The Tenant may request the City to furnish aidi-
tional equipment for the operation of the Leased Premises,
or to replace equipment supplied by the City which has
become inadequate, obsolete, worn out or unsuitable, but the
City shall have no obligatidn, to furnish or replace such
equipment. The Tenant will not remove or permit the removal
of any equipment furnished by the City without its approval,
except in accordance with the provisions of this Section.
In any instance where the Tenant in its sound discretion
determines that any item of such equipment has become inade-
quate, obsolete, worn out or unsuitable for the operation of
the Leased Premises, the Tenant may remove and deliver it to
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the city and substitute and install other equipment. The
Tenant will pay all costs of such removal and substitution
and reYr,ir all damage to existing buildings or structures •
resulting therefrom. All substituted equipment shall be
free of all liens and encumbrances, other than Permitted
Encumbrancer..
Section 5.05. Taxes and _Other _Governmental
Charges and Utility Char es.
Except as otherwise provided in this Lease, the
Tenant will make promptly all payments due during the term
of this Lease on taxes lawfully levied upon or with respect
to the Leased Premises as a result of its activities, if
any, other charges lawfully made by any governmental body
for public improvements that may be or become secured by a
lien or, the Project, and utility and other charges incurred
in the operation, maintenance, use, occupancy, and upkeep of
the Project; including but not linited to taxes or service
charges on any property of the Tenant brought in or upon the
Leased Premises, sales and other excise taxes on products
thereof, and any taxes levied upon, or with respect to income
or profits from the use of the Leased Premises. The Tenant
may, at its own expense and in good faith, contest any such
taxes or service charges and, in the event of such contest,
may permit the items so contested to remain unpaid during
the period of the contest and any appeal therefrom.
Section 5.06. Tenant's Insurance.
The Tenant will procure and maintain continuously
in effect during the term of the Lease, insurance against
liability for injuries to or death of any person or damage
to or loss of property arising out of or in any way relating
to the condition of the Leased Premises or any part thereof,
in the minimum amounts of for death of or personal
injury to any one person, for all personal injuries
and deaths resulting from any one occurrence, and
for property damage in any one occurrence. The Tenant shall
also maintain malpractice insurance in such amounts and
against such risks as are customary and prudent for persons
practicing medicine. The Tenant shall also maintain
business interruption insurance covering fire, extended
coverage and special extended coverage perils in an amount
sufficient to enable it to continue basic rental payments
during any period of repair or restoration, which shall be
assumed to be not less than one year.
Section 5.07. Peq_uirements for all Insurance.
All insurance required in Article 3 or this
Article 5 shall be taken out and maintained in responsible
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insurance companies, organized under the laws of one of the
states of the United States and qualified to do business in
Minnesota. Tne Tenant will dcpcs:: uitr, tt:e City- policies
evidencing any such insurance procured by it, or a certifi-
cate or certificates of the respective ir.rurers stating that
such insurance is in force and effect. ra =h policy shall
contain a provision that the insure., shall not cancel it
without giving written notice to the City at least thirty
(30) days before the cancellation become-. effective. Before
the expiration of any policy, the Tenant shall furnish to
the City evidence that the policy has beer, renewed or
replaced by another policy confcra.ing to the provisions of
this Article 5.
Section 5.05. Advances.
If the Tenant shall fail to make all repairs, pzy
all liens, taxes, and se:'::CC c':anues and :maintain all
insurance required in this Article 5, the City may, but
shall not be obligated to, take such action as may be
necessary to cure such failure, including advancement of
money, and the Tenant shall be obligated to repay all such
advances on demand, with interest thereon at the rate of
current % per annum.
eSection 5.05. Installation of Tenant's Eouip—r'ent.
The Tenant may at any time and from time to time,
in its sole discretion and at its own expense, install items
of movable machinery and equipment in or u :;•on the Leased
Premises, in addition to that needed for completion and
operation of the Leased Premises to the extent and in the
manner required in Sections 3.01 and 5.01 of this Lease.
All such items shall remain the sole property of the Tenant,
in which the City shall have no interest, and may be r.:odi-
fied or removed by the Tenant at any time, provided the Tenant
shall repair and restore any and all damage to the Leased
Premises resulting from the installation, modification or
removal of any such items. Nothing in this Lease shall
prevent the Tenant frog. purchasing items to be installed
pursuant to this section under a conditional sale or
lease- purchase contract, or subject to a vendor's lien or
security agreement, as security for the unpaid portion: of
the purchase price thereof -provided that no such lien or
security interest shall attach to any part of the Project or
the Leased Premises. The Tenant will promptly pay when die
the purchase price and all costs and expenses of the
acouisition and installation of each item installed by it
pursuant to this section.
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ARTICLE 6 •
Damage, Destruction and Condemnation
Section 6.01. Damage and Destruction.
(a) If, after the Completion Date, but prior to Ten-
ant's repayment of that certain promissory note between Tenant
and City dated the day of , 1986 the Leased
Premises is partial y destroyed or is amage y fire or other
casualty, to such extent that the claim for loss resulting there-
from is not greater than $5,000, the Tenant will promptly repair,
rebuild and restore the property damaged or destroyed to substan-
tially the same condition as existed before the event causing the
damage or destruction, with such changes, alterations and modifi-
cations (including the substitution and addition of other prop-
erty) as may be desired by the Tenant and agreed to by the City
and as will not impair the operating unity, productive capacity
or value of the Project or Leased Premises, and will be suitable
for continued operation of the Leased Premises for the purposes
specified in this Lease, and the Tenant will pay the costs there-
of and be entitled to retain all proceeds of insurance vaid in
respect of such claim.
(b) If, prior to the Completion Date, but prior to Ten*
ant's repayment of that certain promissory note between Tenant
and City dated the day of 1986 the Leased
Premises is destroyed- -whole or in part or is damaged by fire
or other casualty, or if, after the Completion Date, the Leased
Premises is destroyed to such extent tnat the claim for loss re-
sulting therefrom exceeds $5,000, the Tenant will proceed forth-
with and in any event within a period of one year from date of
damage, to repair, rebuild and restore the property damaged or
destroyed to substantially the same condition as existed before
the event causing the damage or destruction, with such changes,
alterations and modifications (including the substitution and
addition of other property) as may be desired by the Tenant and
as will not impair the operating unity, productive capacity or
value of the Leased Premises, and will be suitable for continued
operation of the Leased Premises for the purposes specified in
this Lease. Before the work is undertaken the Tenant shall cause
plans and specifications therefor to be prepared and to be ap-
proved by the City, and such approval shall not be unreasonably
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withheld and shall apply so much as may be necessary of the
. insurance proceeds received by it to payment of the costs of
such repair, rebuilding or restoration. If the insurance
proceeds are not sufficient to pay such costs in full, the
Tenant will nonetheless complete the same and will pay off
that portion of the cost thereof in excess of the amount of
the proceeds. If the Tenant fails to proceed forthwith to
repair, rebuild and restore the property damaged or destroyed,
within one year from date of damage, as set forth in this
paragraph (b) the City may terminate this Lease at its option
by giving written notice thereof to the Tenant. The City
shall rebuild the physical structure to the condition it
existed in prior to construction expansion, said rebuilding
to occur contemporaneously with Tenant repair and rebuilding.
(c) Any balance of insurance proceeds remaining after
payment of all costs of any repair, rebuilding or restoration
shall be retained by the insured.
(d) If the Leased Premises is destroyed in whole or
in part so as to make it in the mutual opinion of City and the
Tenant unsuitable for the use for which it is intended, either
party may at its option terminate this Lease by giving written
notice thereof to the other party.
•
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ARTICLE 7
Tenant's Covenants
Section 7.01. Inspection and Access.
The Tenant agrees that the City and its duly authorized
agents shall have the right at all reasonable times to examine
and inspect and for that purpose to enter upon the Leased Prem-
ises, and shall also have such rights of access thereto as may
be reasonably necessary, to cause the Leased Premises to be
properly maintained in accordance with Article 5.
Section 7.02. Indemnitv.
The Tenant will pay, and will protect, indemnify and
save the City harmless from and against all liabilities, losses,
damages, costs, expenses (including attorneys' fees and expenses
of the Tenant and the City), causes of action, suits, claims,
demands and judgments of any nature arising from:
(1) any injury to or death of any person or damage to
property in or upon the Leased Premises or growing out of or
connected with the use, non -use, condition or occupancy of the
Leased Premises or a part thereof, after the Completion Date,
except for losses caused by the negligence of the City, its
agents or contractors.
(2) violation of any agreement or condition of this
Lease by the Tenant;
(3) violation by the Tenant of any contract, agreement
or restriction which shall have existed at the commencement of
the term of this Lease or shall have been approved by the Ten-
ant; and
(4) violation by the Tenant of any law, ordinance or
regulation affecting the Project or the Leased Premises or a
part thereof or the ownership, occupancy or use thereof, except
as occasioned by the City.
Section 7.03. Continuing Existence and Qualification.
The Tenant throughout the term of the Lease will remain
duly qualified to practice medicine in Minnesota and duly
-17- 0
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E
qualified to d. ,,._.i::cEs as a corporation ir; Mirnesota, and
will not dissolve or otherwise dispose of all or substantially
all of its assets, and will not consolidate with or merge into
a corporation or permit any corporation to consolidate with or
merge into it unless the surviving, resulting or transferee cor-
poration, as the case may be, assumes in writing all of the ob-
ligations of the Tenant under this Lease, and has a net worth
at least equal to that of the Tenant as of the date of such con-
solidation or merger, and is duly qualified to do business in
Minnesota; and unless such incorporation, consolidation, or
merger is approved by the City. The City will not unreasonably
withhold such approval.
Section 7.04. Surrender of Proiect.
Except as otherwise provided in this Lease, at the ex-
piration or earlier termination of the term hereof or any re-
newal term the Tenant will surrender possession of the Leased
Premises to the City peaceably and promptly and in as good con-
dition as at the commencement of the term of this Lease, loss
by fire or other casualty to the extent covered by insurance
and ordinary wear, tear and obsolescence only excepted.
9"
2_�
ARTICLE 8
Tenant's Options
Section 8.01. Assignment and Sublease.
The Tenant may assign this Lease and may sublease the
Leased Premises in whole or in part, but only with the prior
consent of the City and such consent will not be unreasonably
withheld by the City and subject to each of the following
conditions:
(1) no assignment or sublease shall relieve the Tenant
from primary liability for all rents and other payments due and
for the performance of all other obligations required under
this Lease;
(2) any assignee of this Lease and sublessee of all
or substantially all of the Leased Premises shall expressly
assume the obligations of the Tenant hereunder, by instrument
delivered to the City; and
(3) within ten (10) days after the delivery of any
assignment or sublease the Tenant shall deliver to the City a
true and complete copy thereof.
Section 8.02. Renewal of Lease. 0
This lease shall be automatically renewed for each of
six consecutive three -year lease terms unless the Tenant shall
terminate any of said three -year lease terms by giving written
notice to the City no less than six months prior to th expiration
of the term of this Lease, as extended by each consecutive
renewal, and in any case, this automatic renewal shall expire no
later than 366 consecutive months following the Completion Date.
Such renewals shall be upon all of the terms of this Lease except
that the basic rent shall be in the amount of $
per month payable directly to the City on the first day of each
month commencing with the first day of the renewed lease term
and thereafter to the last month of the renewed lease term.
In addition to such basic rent, the Tenant shall pay additional
rent as set forth in Section 4.02. The City shall deposit
the basic rent paid by the Tenant pursuant to this section
in a special Depreciation Fund to be used to pay the cost
of maintenance, repair, replacement, and modifications, as
defined in Section 5.01 (1), of the Leased Premises
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and the Conmon Area as r..c..; be rcc,ucsted by the 'Tenant and a-,-
proved by the City which approval shall not be unreasonably
withheld. The Tenant shall have no right to any funds remain -
inp in the special Depreciation Fund at the expiration of any
lease term.
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ARTICLE 9
Events of Default and Remedies
Section 9.01. Events of Default.
Any one or more of the following events is an
Event of Default under this Lease:
(1) if the Tenant shall fail to pay any additional
payments required under Section 4.02 on or before the date
that the payment is due and has not done so within ten (10) days
after mailing of a notice to it by the City that it has not
been received on the due date;
(2) if the Tenant shall fail to observe and perform
any other covenant, condition or agreement on its part under
this Lease for a period of thirty (30) days after written
notice, specifying such default and requesting that it be
remedied, given to the Tenant by the City, unless the
City shall agree in writing to an extension of such time
prior to its expiration, or for such longer period as may be
reasonably necessary to remedy such default, provided that the
Tenant is proceeding with reasonable diligence to remedy
the same;
(3) if the Tenant shall file a petition in bankruptcy
or for reorganization or for an arrangement pursuant to any
present or future federal bankruptcy act or under any similar
federal or state law, or shall be adjudicated a bankrupt or
insolvent, or shall make an assignment for the benefit of its
creditors or shall admit in writing its inability to pay its
debts generally as they become due, or if a petition or answer
proposing the adjudication of the Tenant as a bankrupt or its
reorganization under any present or future federal bankruptcy act
or any similar federal or state law shall be filed in any
court and such petition or answer shall not be discharged or
denied within 90 days after the filing thereof, or a receiver,
trustee or liquidator of the Tenant or of all or substantially
all of the assets of the Tenant or of the Project or Leased
Premises shall be appointed in any proceeding brought against
the Tenant and shall not be discharged within 90 days after
such appointment, or if the estate or interest of the Tenant in
the Leased Premises or a part thereof shall be levied upon or
attached in any proceeding and such process shall not be
vacated or discharged within 60 days after such levy or attachment,
or the Leased Premises shall be left unoccupied by the Tenant
for a period of 60 consecutive days, or the Tenant shall
be dissolved or liquidated (other than as a result of a merger
-21- 0
or consolidation of the Tenant into or with another
corporation under the conditions permitting such actions
contained in Section 7.03).
Section 9.02. City's Remedies.
Whenever any Event of Default referred to in
Section 9.01 shall have happened and be subsisting, any one
or more of the following remedial steps may be taken after
written notice mailed to the Tenant at least ten (10) days
prior thereto, and further provided said Event of Default has
not been cured or removed within 10 days of receipt of written
notice;
(1) the City may re -enter and take possession of
the Leased Premises without termination of this Lease, and use
its best efforts to sublease the Leased Premises for the account
of the Tenant, holding the Tenant liable for the difference
in the rent and other amounts payable by the sublease and
the rents and other amounts payable by the Tenant hereunder;
(2) the City may terminate the term of this
Lease, exclude the Tenant from possession of the Leased
Premises, and use its best efforts to lease the Leased
Premises to another for the account of the Tenant, holding
the Tenant liable for all rent and other payments due up to
the effective date of such leaving;
(3) the City may take whatever action at law or
in equity may appear necessary or appropriate to collect the
rent then due and thereafter to become due, or to enforce
performance and observance of obligation, agreement or
covenant of the Tenant under this agreement.
Section 9.03. Manner of Exercise.
No remedy herein conferred upon or reserved to the
City is intended to be exclusive of any other available
remedy or remedies, but each and every such remedy shall be
cumulative and shall be in addition to every other remedy
given under this Lease or now or hereafter existing at law
or in equity by statute. No delay or omission to exercise
any right or power accruing upon any default shall impair
any such right or power or shall be construed to be a waiver
thereof, but any such right and power may be exercised from
time to time and as often as may be deemed expedient. In
order to entitle the City to exercise any remedy reserved to
it in this Article, it shall not be necessary to give
any notice, other than such notice as may be herein expressly
required.
0 -22-
Section 9.01. Attornryr.'_Fccs and ExFenses
In the c-:ent either T-arty nhould default under any
cf t;.t prc.vrsrt.ns of this Lease and the other party should
er..r,iny attorney:, or incur otLtr ta,,crses fez the collection
of rent or tnr enlcrcement of l•crformance of any obligation
c:r agreerrent oti tSe part Of the defaulting party, the
defaulting party will or. dare M pcy to the- other party the
reasoneblE• fee of such attorneys and such other expenses so
incurred.
section 9.05. Effect of w >iver.
I. the event any agrcc•ir( nt contained in this Lease
should be breached by either party anr; thereafter waited by
the other party, such waiver shall be limited to the parti-
cular breach sc waived and shall not Lc- deea.ed to waive any
other treach hereunder.
section. 9.06. Waiver to fA ay or Extension Laws.
The Tenant covenants (to the extent that it may
lawfully dy so) that it will not at ar:y time insist upon, or
plead, or in any manner whatsoever claim or take the benefit
or advantage of, any stay or extensiur, law wherever enacted,
now or at �anv time hereafter in force, which may affect the
covenants or the performance of this lease; and the Tenant
(to the extent that it may lawfully do so) hereby expressly
waives all benefit or advantage of any such law, and
covenants that it will not hinder, delay or impede the
execution of any power herein granted to the City but will
suffer and permit the execution of every such power as
though no such law had been enacted.
-23-
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ARTICLE 10
Cercra!
Section 10.01. Notices.
All notices, certificates or other communications
hereunder shall be sufficiently given and shall be deemed
given when mailed by first class mail, postage prepaid, with
proper address as indicated below. The City and the Tenant
may, by written notice given by each to the other, designate
any address or addresses to which notices, certificates or
other communications to then, shall be sent when required as
contemplated by this Lease. Until otherwise provided by the
respective parties, all notices, certificates and coa,ir.unica-
tions to each of them shall be addressed as follows:
To the City: City of Hutchinson.
City Hall
Hutchinson, Minnesota 55350
To the Tenant: Hutchinson Medical Center P.A.
Fr f � xv a:_
,inson, Minnesota 55350
. Section 10.02. Binding Effect.
This Lease shall inure to the benefit of and shall
be binding upon the City and the Tenant and their respective
successors and assigns.
Section 10.03. Severability.
In the event any provision of this agreenent shall
be held invalid or unenforceable by any court or competent
jurisdiction, such holding shall not invalidate or render
unenforceable any other provision hereof.
Section 10.04. Execution Counterparts.
This Lease may be simultaneously executed in
several counterparts, each of which shall be an original and
all of which shall constitute but one and the saire
instrument.
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3�
IN WITNESS WHEREOF, the City and the Tenant have
caused this Lease to be executed in their respective names,
and the City's corporate seal to be hereunto affixed, and
attested by their duly authorized officers, all as of the date
first above written.
In Presence of:
(s e a 1 )
In the Presence of:
STATE OF MINNESOTA)
as.
COUNTY OF MC LEOD )
CITY OF HUTCHINSON
By
Mayor
Attest:
City Clerk
And by
Chairman, Hosp. Board
Attest:
Sec. of Hosp. Board
HUTCHINSON MEDICAL CENTER P.A.
By
Its President 40
And
Its Secretary
On this day of , 1966, before me, a
notary public in and for said county and state, personally
appeared and
and
and to me personally known
and known to me to be the same persons who executed the within
and foregoing instrument, who, being by me duly sworn, did
depose, acknowledge and say: That they reside in Hutchinson,
Minnesota; that they are respectively the Mayor and City Clerk
of the City of Hutchinson, Minnesota, and the Chairman and
Secretary of the Hospital Board of Hutchinson Community
Hospital, Hutchinson, Minnesota the incorporated municipality
described in and which executed the foregoing instrument; that
-25-
they know the seal of said City, and that the seal affixed tc
said instrument is the seal of said City; that said instrument
was signed and sealed on behalf of said City by authority of
its governing body; and they acknowledged the execution of
said instrument to be the voluntary act and deed of said City
by it voluntarily executed.
IN WITNESS WHEREOF, I have hereunto set my hand and
official seal this day of _ , 1986.
Notary Public
(N O T A R I A L S E A L)
STATE OF MINNESOTA)
) ss.
COUNTY OF MC LEOD )
On this day of , 1986, before me, a
• notary public in and for said county and state, personally
appeared
to me personally known and known to me to be the same persons
who executed the within and foregoing instrument, who, being
by me duly sworn, did depose, acknowledge and say: That they
reside in McLeod County, Minnesota; that they are respectively
the President and Secretary of Hutchinson Medical Center P.A.
the professional corporation described in and which executed
the foregoing instrument; and they acknowledged the execution
of said instrument to be the voluntary act and deed of said
corporation by it voluntarily executed.
IN WITNESS WHEREOF, I have hereunto set my hand and
official seal on this day of , 1986.
Notary Public
(N O T A R I A L S E A L)
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(612) 587 -5151
f/U1CH' C /TV OF HUTCHINSON
37 WASHINGTON AVENUE WEST
Hl1TCHINSON, MINN. 55350
M E M O R A N D U M
DATE: July 18, 1986
TO; — Mayor-6 City Council
------- -- ------- --- --- - - -- --
FRM: — —
Gary D. Plotz, City—Administrator
----- ---------------- - -- - --
SU JECT: Educational Incentive Program
-------- ----- ------- -- -- - - -- --
I have met with Officer Ringstrom and Chief O'Borsky regarding their desire
to have an ongoing educational incentive program. As you may recall, you
previously have received a copy of a proposed program.
• Since any incentive program relates directly to the budgeting process, it
is timely this proposal receive further evaluation.
After discussion with Officer Ringstrom and Chief O'Borsky, we have concluded
that a committee study the concept and proposal. Specifically, I would sug-
gest:
1. Mayor
2. Council Member
3. City Administrator (or representative - Personnel Coordinator)
4. Police Chief (or representative)
5. Member of the Civil Service Commission
Specifically, the committee would be directed to:
/ms
1. Examine what other communities are doing on this topic
2. Determine how the program applies to other City employees
(other than police)
3. Identify the estimated annual cost
4. Identify the benefits to the community
5. Make recommendation to City Council by first Council meeting
in September
q- -/ V.
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Rats Are infesting The Neighborhood. The Smell
f(� Is Unbearable. At 725 Main St.. So.
W R��LCL .✓L � � I /1 / /
(612) 587 -5151
Harcy CITY OF HUTCHINSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O
DATE: July 22, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project No. 86 -08 and 86 -09
I recommend awarding a contract to Juul Contracting Company for Project No.
86 -08, the improvement of the Service Road West of School Road, in the amount
of $14,160.00.
1, also, recommend awarding a contract to Juul Contracting Company for Project
No. 86 -09, the improvement in the Stillings -Hoeft Addition, in the amount of
$10,929.50.
• The resolutions awarding same are attached,
MVP /pv
attachments
•
714". v �
Marlow V. Priebe
Director of Engineering
/0 -'i�7
ry
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 8
PROJECT NO. 86 -08
Resolution No.
WHEREAS, pursuant to an advertisement for bids for the improvement of
T.H. 7 West Service Road from School Road to 340, West by the construction of
Sanitary Sewer, Watermain and Appurtenances, bids were received, opened and
tabulated according to law, and the following bids were received complying
with the advertisement:
Juul Contracting Company $14,160.00
AND WHEREAS, it appears that Juul Contracting of Hutchinson, Minnesota,
is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
•
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Juul Contracting Company of Hutchinson, Minnesota
in the name of the City of Hutchinson, for the improvement of T.A. 7 West
Service Road from School Road to 340, West by the construction of Sanitary
Sewer, Watermain and Appurtenances, according to the plans and specifications •
therefor approved by the city council and on file in the office of the city
clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 22nd day of July, 1986.
City Clerk
•
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 9
• PROJECT N0. 86 -09
Resolution No. _
WHEREAS, pursuant to an advertisement for bids for the improvement of
Graham Street in the Stillings -Hoeft Addition by the construction of Grading,
Sanitary Sewer, Watermain, Gravel Base and Appurtenances, bids were received,
opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Juul Contracting Company $109929.50
AND WHEREAS, it appears that Juul Contracting Company of Hutchinson,
Minnesota, is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Juul Contracting Company of Hutchinson, Minnesota
in the name of the City of Hutchinson, for the improvement of Graham Street in
the Stillings -Hoeft Addition by the construction of Grading, Sanitary Sewer,
Watermain, Gravel Base and Appurtenances, according to the plans and
specifications therefor approved by the city council and on file in the office
of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 22nd day of July, 1986.
City Clerk
Mayor
J
•
REGULAR COUNCIL MEETING July 22, 1986
WATER & SEWER FUND
*U.S. Postmaster
postage for water bills
$124.15
*Firemans Fund
July LTD ins.
48.81
Mn. Wastwater Operators Assn.
conference fees
60.00
Petro Chemical Inc.
chemicals
1185.00
Mn. Dept. of Health
testing samples
299.27
Curtin Scientific
chemicals
29.52
HAVTI
work study student
223.57
Hutch Leader
legal bid ads
32.25
Mn. Valley Testing Lab.
testing
502.90
Nalco Chemical Co.
chemicals
2845.80
RCM Associates Inc.
update water needs
3000.00
$8,351.27
CENTRAL GARAGE FUND
Cash Drawer #4 parts $ 28.91
Farm Plan Corporation parts 27.50
HAVTI work study students 483.28
$539.69
GENERAL FUND
*Dept. of NaturalResources
boat registration fees
$102.00
*Dept. of Natural Resources
boat registration fees
77.00
*Dept. of NaturalResources
recreation vehicle fees
18.00
*Dept. of Natural Resources
snowmobile reg. fees
58.00
*Farmers Elevator Assn.
fertilizer
212.91
*Feed Rite Controls Inc
chemicals
412.77
*Midcontinent Theatre Co.
50 tickets
125.00
*Dept. of Natural Resources
snowmobile reg. fees
18.00
*Dept. of NaturalResources
boat registration fees
54.00
*Dept. of NaturalResources
boat registration fees
82.00
*The Mn. Zoomobile
zoomobile in Hutchinson
225.00
Jesse Bye
piano instructions
60.00
September Jacobsen
Chicago trip expenses
30.48
Elsie Mae Jensen
spring dance entertainment
50.00
James Marka
SW Bldg. Officials conf.
8.45
James Weckman
%gas pumped at airport
9.56
Evelyn Laraway
shelter reservation refund
5.00
Karla Jorgensen
cancelled basketball league
5.00
Cynthia Beadell
refund handicapped program
8.00
Deborah Keil
refund handicapped program
8.00
Marilyn Schreiner
refund handicapped program
8.00
Gerald Burmeister
swimming refund
12.00
DAVid Berger
swimming refund
10.00
Carol Wright
Twins game refund
13.00
Elaine Zetah
Twins game refund
26.00
L J
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Raymond Hoffman
Twins game refund
$ 13.00
Gloria Janicke
Twins game refund
52.00
Marlene Rusch
Twins game refund
52.00
Cary Briese
umpire
3.00
Steve Crosby
umpire
42.00
Jeremy Hoffmann
umpire
17.50
Norman Barnhardt
magician
130.00
Larry Buske
subpoena fee
10.48
Ronald Forsberg
subpoena fee
10.48
Carleen Hamilton
subpoena fee
10.48
Diane Todnem
subpoena fee
10.48
Amalie Maxson
swimming refund
6.00
Mrs. Ronald Hahn
swimming refund
20.00
Robert Ericson
Apple River refund
14.00
Brunner Sales
solar salt
99.36
Com, of Transportation
state appraisers- airport
968.83
Crowley Co. Inc.
fence materials
721.08
Dan Marsh Drugs
broken flash replacement
73.95
Designer Pools
strainer basket
240.00
Gulf STates Distributors
2 Nato Vests
1440.00
Green Briar Floral
flowers
28.09
Farm Plan Corp.
parts
135.31
State Agency REvolving Fund
cost of adm. soc. sec.
95.37
7 West Wash & Dry
towels washed
23.50
Int'l Conf. of Bldg Officials
dues
70.00
Metropolitan Fire Equipment
parts
50.27
Mn. Playground Inc.
parts & equipment
423.21
Thorbeck & Lambert
architect fees
5733.50
Hansen Gravel
3/4" rock
168.00
Grotto of the Redemption
46 lunch reservations
215.28
Mama Lu's
45 lunch reservations
222.75
THe Haukos Co.
fence & installation
1228.00
Alexander Mfg.Co.
rechargeable battery
55.23
Acme Car Wash
tokens for car wash
50.00
AutomationSupply Co.
parts
53.41
Big Bear
tools
19.98
Brinkmans
film & flash cubes
12.79
Bennett Office Supples
supplies
43.15
Cash Drawer #4
cash expenses
51.11
Commissioner of Revenue
arena sales tax
24.42
Carneys
supplies
3.45
Copy Equipment
supplies
100.14
Co.Treasurer
dl fees
164.00
Culligan Water Cond.
24 hr. timer
50.00
Communication Auditors
battery
95.56
Kokesh
supplies
39.29
Co. REcorder
filing fees
20.00
Ericksons
supplies
.92
ERickson Oil Products
gasoline
11.00
FArm & Home
supplies
236.57
Great Plains
supplies
351.56
HAVTI
work study students
2021.62
Hutch Fire Dept.
1986 state firemans conv.
217.94
Hutch Leader
ads & legals
412.95
Hutch Medical Center
physicals
192.00
Hutch Telephone Co.
telephone
253.62
BOND FUNDS
Pool & Rec. Construction Fund
E. J. Pinske Bldrs.
Korngiebel Architecture
1980 Tax Increment Const. Fund
Railroad Services
0
airport public liab. ins.
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Insurance Planners
marking chalk
K Mart
state entry fees
Law Enforcement Equipment Co
toner & service maint.
MSF
shale
Mankato Bus Products
Logis mtg.
Meeker Washed Sand
unemployment compensation
Kenneth Merrill
service maintenance
Mn. U. C. Fund
coffee
Motorola Inc.
coffee
Marilyn Swanson
leased phone line
McGarvey Coffee
repairs
N.W. Northwestern Bell
SW bldg. conference
Olsons Locksmiths
bus to Chicago -sr. citizens
Homer Pittman
rental
PETERSON Bus Lines
supplies
Pitney Bowes Credit Corp.
supplies
Rutz Plbg & Htg.
supplies
Shopko
appreciation plaques
Shopko
last half July
Hazel Sitz
equipment
James Schaefer
replacement lenses
Uniforms Unlimited
legal books
Viking Safety Products
street materials
West Pub. Co.
full service maintenance
Wm. Mueller &Sons
•
Xerox
Gary Plotz
BOND FUNDS
Pool & Rec. Construction Fund
E. J. Pinske Bldrs.
Korngiebel Architecture
1980 Tax Increment Const. Fund
Railroad Services
0
airport public liab. ins.
$250.00
calculator
47.99
marking chalk
45.99
state entry fees
1900.00
toner & service maint.
86.40
shale
283.20
Logis mtg.
28.50
unemployment compensation
497.83
service maintenance
771.55
coffee
8.99
coffee
36.40
leased phone line
326.50
repairs
17.50
SW bldg. conference
10.50
bus to Chicago -sr. citizens
1600.00
rental
102.00
supplies
140.95
supplies
120.19
supplies
274.40
appreciation plaques
36.71
last half July
1001.00
equipment
9.15
replacement lenses
17.98
legal books
70.00
street materials
2246.50
full service maintenance
2290.54
League Meeting - Duluth
127.65
$ 35,855.11
final estimate $10,000.00
balance of fees 750.00
$10,750.00
construction materials $89,767.72
MUNICIPAL LIOUOR STORE
- Coca Cola Bottling Co.
Bernicks Pepsi Cola
Andy Lundholm
Tombstone Pizza Corp.
Northland Beverages
Triple G Dist.
Lenneman Beverages
Friendly Beverage
Locher Bros.
Hutchinson Utilities
Hutchinson Telephone
American Linen Supply
City of Hutchinson
Service Sales Corp.
Nationwide Papers
Retail Data Systems of Mn.
Junker Sanitation
Coast to Coast
Sprengler trucking
Eagle Wine Co.
Ed Phillips & Sons
Eagle Dist. Co.
Griggs Cooper Co.
Quality Wine & Spirits
• Griggs Cooper &Co.
Ed Phillips & Sons
u
june invoices
$816.75
june invoices
37.50
beef stick & nuts
110.45
beetsticks
24.00
june invoices
437.75
beer
16,106.35
beer
26,078.00
beer
2048.80
beer
11,091.75
electricity
747.18
phone
70.38
towels
32.79
insurance & fund transfer
21,269.91
label machine
10.00
bags
270.11
ribbons
59.30
june service
97.50
lamp holder
3.79
freight charges
532.99
mix
16.56
mix
26.71
mis
18.52
mix
33.80
wine & liquor
1168.09
wine & liquor
1860.12
wine & liquor
1492.79
$ 84,461.89
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
July 11, 1986
FOR YOUR INFORMA11OR
a0 ""
Mr. Newell Weed, Jr. �
Retirement Living Communities, Inc. Q,QiQ�
1009 Twelve Oaks Center
P. 0. Box 129 u
Wayzata, MN 55391
RE: Proposed Off - Street Parking Lot at
Northwest Corner of Greencastle Project
Dear Mr. Weed:
I have been informed by the City Engineer, that you are in the process of
installing a parking lot at the Northwest corner of the Greencastle Project.
After conferring with City Attorney, Jim Schaefer, you are hereby informed to
withhold any further work on the construction of the parking lot until the
layout and location of the cul -de -sac is resolved, hopefully at the Council
Meeting of July 22, 1986, as informed as per previous correspondence dated
July 3, 1986.
If you proceed to install the parking lot prior to having the cul -de -sac
resolved, you are doing so at your own risk, and there is no guarantee that
it will not have to be altered or partially removed, at your own cost.
GDP /pv
Respectfully,
CITY OF HUTCHINSON
e�ve
Gary D. Plotz
City Administrator
•
•
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
RECMVM
HUTCHINSON, MINN. 55350 0
ti
� By
July 16, 1986
FOR YOUR INFORMATION
Mayor Paul Ackland and the
Hutchinson City Council
RE: State of Minnesota vs. Kim Meyer
Dear Mayor Ackland:
On Tuesday, July 15, 1986 at 11:15 a.m. a court trial
in the above - captioned matter was held. Mr. Meyer was charged
with maintaining a public nuisance in violation of Hutchinson
City Ordinance Section 10:25, specifically alleging that he
permitted dogs under his control to bark at late hours,
thereby endangering the peace of the public. Testifying on
behalf of the city was Officer Roger Bakken and Mr. Larry
Buske. Also available to testify but not used was
Mr. Forsberg. Testifying on Mr. Meyer's behalf were Donna
Zieman and the defendant Kim Meyer. Mr. Meyer was found
guilty as charged. No penalty was imposed but he was
instructed to abate the nuisance within thirty days.
Sincerely yours,
CITY{ OF HUTCHINSO`N'j
BY/ \ 1 '
James H. Schaefer
Hutchinson City Attorney
JHS:dlp
•
•
0
FOR YOUR INFORMATION
161187gv`
p�5 * 20
JUL 1988
REcEIVED
j s
(612) 587 -5151
y�ty CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
- HUTCHINSON, MINN. 55350
0
•
July 16, 1986
Mark W. Lapham
5350 West 78th Street
Minneapolis, MN 55435
RE: CITY OF HUTCHINSON VS. REID
Dear Mr. Lapham:
AIL 19% �
w
�3 8y
f Il E COPY
FOR YOUR INFORMATION
I have conveyed your offer of 758 settlement made on
June 17, 1985 to the Hutchinson City Council. The Council
again rejected this offer. Based upon this rejection I hereby
request that complete settlement for the amount claimed to be
made or an answer on behalf of Mr. Reid be filed within twenty
(20) days from the date of this communication. You will note
that the Summons and Complaint in this matter was served on
Mr. Reid on the 14th day of June, 1986.
Sincerely yours,
CITY OF HUTCHINSON
By/
James H. Schaefer
Hutchinson City Attorney
JHS:dlp
cc: Hutchinson City Council
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
July 16, 1986
Mr. Randall Reid
326 West Nassau
St. Peter, MN 56082
Opy
RE: CITY OF HUTCHINSON YS. RANDALL REID
Dear Mr. Reid:
JUL 19% 0,
REC&NiD W
00 A
ey ti
FOR YOUR INFORMATION
On June 14, 1986 a Summons and Complaint was served
upon you in the above- captioned matter. Service was
accomplished by a true and correct copy of the Summons and
Complaint being left with a responsible adult at your usual
place of abode. On June 17, 1986 I was contacted by a
representative from Western National Mutual Insurance Company
regarding a potential settlement of this action. Western
National Mutual offered a 758 settlement. This offer was
rejected by the City of Hutchinson. In a letter dated today's
date, a copy of which is enclosed, we have demanded full and
complete settlement from the Western National Mutual Insurance
Company. You should be aware that we have required a response
be made to our Summons and Complaint and that a answer must be
filed within twenty days from the date of this communication
or the City will seek a default judgment in this matter.
Sincerely yours,
CITY OF HUTCHINSON
Bye
James H. Schaefer
Hutchinson City Attorney
JHS:dlp j
Enclosure
cc: Hutchinson City Council
0
•
D B
•
n
L-A
EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
FOR YOUR INFORMATION
DATE July 15, 1986
NAME ADDRESS
, Tarry Kramer & 1039 Jorgenson, Hutchinson
I
JOB TITLE Baseball Coach
SUPERVISED BY Bruce Ericson
EMPLOYMENT STATUS
PAY RATE T2
COMMENT
X NEW EMPLOYEE OTHER:
FULL TIME X PART TIME OR SEASONAL
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS,
D RTM_ HEAD
f'
PERSONNEL ORDINATOR
CITY ADANIff_?(�TCR
EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
CITY OF HUTCHIMN
NAME
David Schmidt
Jahn Dietel
FOR YOUR INFORMATION
DATE July 7, 1986
, Rt. 4, Hutchinson
, 845 2nd Ave SE, Hutchinson
JOB TITLE Part Tine Liquor Store Clerk
SUPERVISED BY Chuck Nelson
EMPLOYMENT STATUS
{
PAY RATE Gr. i
NEW EMPLOYEE
FULL TIME
OTHER:
X PART TIME OR SEASONAL.
COMMENTS Limited hours - replacing resicmi.ng individuals
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS,
j
D ARTMENT HEAD
PERSONN COORDINATOR
i `(
CITY ADMINISTRATOR
PIONEERLAND
LIBRARY SYSTEM LIBRARY
Mq.: 410 West Fifth Street Willmar, MN 56201
Burton L. Sundborg, Director Phone No. 612/235 -3162
July 8, 1986
2��567897p�
Governing Jurisdictions of Pioneerland library System
L lsss
Dear County Auditor or City Clerk /Administrator:
N 8y
We are herewith sending one copy of each of the following: ---
PIONEERLAND LIBRARY SYSTEM: LONG RANGE PLAN, 1986 -1991. 92S2kacezz�
PIONEERLAND LIBRARY SYSTEM FINANCIAL STATEMENTS, December 31, 1985
(by Westberg and Eischens).
Both of these reports were accepted by the Pioneerland Library
System Board at the June 9, 1986 regular board meeting, and copies
of each have been filed with the State Office of Library Development
and Services, as required by Minnesota Statutes.
Please share this information with the Board of County Commissioners
.or the City Council. Any questions or concerns may be directed to
your representative on the library board or the library director.
Very truly,
ur� Sundberg
2 encl.
BLS /mis
•
yiv
„�-
w
�N
PIONEERLAND
LIBRARY SYSTEM
"Q.r 410 WPO INM SOW V Manor, MN 36201
LIBRARY
MrrrNrr L irrrAberg. Dincter PhorMNo.
PROPOSED BY—LAWS AMENDMENT
Article X:
612/276.3162 •
After the Finance Committee and the full Pioneerland B card of Trustees have
approved the budget, that budget shall be mailed to all cities and counties which
are participants in the System. All members of the system will have 45 days from
the date that the notification is mailed to respond. Unless cities and counties
representing more than 33% of the population of Pioneerland object to the budget
in writing within the 45 day period, the budget will be considered to be . approved
by the member cities and counties, and will go into effect at the beginning
of the next budget period. _
If cities and counties representing more than 33% of the current Pioneerland
population (as measured in the latest official census) do object, the Pioneerland
Board of Trustees will meet again and revise the budget. The revised budget will
be re- submitted to the cities and counties, and will be considered approved following
an additional 45 day opportunity for objections, as outlined in the first paragraph
of Article X.
Those cities and
process shall be
beginning of the
Number lb of the
agreement of the
counties which still object to the budget following the above •
considered to have mutually agreed to leave the system at the
fiscal year under discussion under the provisions of Section IV,
"Agreement for Regional Library Service" (Termination by mutual
parties).
<01' 910
RE( UL 1ft��
•
_ PIONEERLAND--LIBRARY SYSTEM BOARD MEETING
June 9, 1986 FQ R
Present: Representing: Y�UR
James Phalen, Graceville
Bie Stone County
Steve Boehlke. Montevideo
Chippewa County
Paula Gilsrud, Montevideo
Chippewa County
Wayne Hebrink, Renville
Kandiyohi County
Iioward Turck, Litchfield
Meeker County
Jerome Waters, Litchfield
Meeker County
John Langen, Danvers
Swift County
Kay Frederickson, Iurdock
Swift County
Curtis Johnson, Appleton
Appleton
Rose Engebretson, Bird Island
Bird Island
Lionel Barker, Glencoe
Glencoe
John Horrocks, Hutchinson.
Hutchinson
Altert Linde, Hutchinson
Hutchinson
Shirley Schutt, Kerkhoven
Kerkhoven
Delores Condon, Litchfield
Litchfield
Lilah Buhr, Stewart
McLeod County
Anne Maguire, Madison
Madison
Gladys Nelson, Ortonville
Ortonville
Linda Ulrich, Renville
Renville
Carol Conradi, Willmar
Willmar
LeRoy Sanders, Willmar
Willmar
Burton. Sundberg, Director
Robert Boese, Associate Director
Donna Scott, Lake Lillian
Kathy Matson, Associate Director
11MURM4 T 10IV
•Absent: ( *denotes excused absence)
Stan Jacobson:) Granite Falls*
Chippewa County
Rebecca Huseby, Pennock*
Kandiyohi County
Dnlynn Mankell, New London
Kandiyohi County
Jean Strandberg, Atwater
Kandiyohi County
Jeanette Buchanan, Willmar*
Willmar
Kathleen Kubasch, Winsted*
McLeod County
Milo Kubasch, Winsted*
McLeod County
Jeanne Lundstrom, Grove City*
Meeker County
Laurie DeMarce, Benson
Benson
Ethelyn Byhaug, Dawson*
Dawson
Angelyne Montonye, Graceville
Graceville
Adelle Jacoby, Hector*
Hector
Dale Smolnisky, Litchfield
Litchfield
Also present: Viola Flann, Lake Lillian
Donna Scott, Lake Lillian
The meeting was called to order at 7:30 by Chairman Sanders.
Boehlke/
Buhr moved and seconded acceptance of the
minutes of the May
12 meeting.
Motion carried. Johnson / Conradi moved and
seconded acceptance
of the
treasurer's report. Motion carried.
Mr. Sundberg introduced Mr. Tom Eischens
(from Westberg & Eischens
CPA)
• who went over the audit report which covers
to December 31,
1985. All
library trustees, the State of Minnesota,
and each governing
unit will
receive copies. Boehlke /Ulrich moved and
seconded acceptance
of report.
Carried.
The May 1986 circulation reports and statistics were passed around. An_
overall increase so far in 1986 was reported. The Raymond Library is
expanding into an adjoining building. Since the building will be gutted,
all materials will be removed into the former Western Plains bookmobile
which will be operating from a local park for the summer. The Minnesota
Association of Library Friends has sponsored several Chautauqua progranb
in area libraries this summer with local Friends groups. The Summer
Reading Program has a flight theme, "Soar with Books."
Hebrink /Buhr moved and seconded payment of bills. Carried.
Bob Boese and the Automation Committee will meet soon to discuss how to
proceed with the different responses to the RFI received in the mail.
Members of this committee will also be attending a seminar in June.
Mr. Sundberg received a communication from Al Lewis regarding a comment
made at the mayors' meeting in Dassel. The Cosmos Library had received a
$1,000 donation for materials, and Mr. Lewis stated this would be
considered part of Maintenance of Effort. In applying for state /federal
aid we have to list all branches and any monies received must be in
application for state /federal funding and this will count towards
Maintenance of Effort. This includes all expenditures except capital
investments.
The chairman of the LDS Advisory Committee sent a memo asking for
information or planning Pioneerland would be doing regarding the
legislature's move to bring all counties into the regional system nearest
them. Mr. Sundberg sent our requirements and financial figures and cost to
the committee.
LDS has sent a communication regarding the reciprocal borrowing compac�
which will be implemented July 1. Promotion and publicity will be done
the committee that worked on the Compact.
A letter from the Swift County Commissioners was read and discussed. The
letter mainly requests decreased services instead of a budget increase.
Communication was received from Carol Blunt, acting Litchfield librarian,
regarding plans being made to formulate a fund - raising effort. A citizens
group is being formed. The money may have to be a direct gift to
Pioneerland.
1987 operational Budget: The EARC (Equalization Aid Review Committee)
adjusted valuation figures are not available until some time in -July. Some
board members had indicated they would like to make local contact about
the budget with their governing units. Several reported on comments made
by city council members or county commissioners. The finance committee was
asked to meet again and adjust figures to see if any possible additional
cuts can be made. Boehlke /Ulrich moved and seconded that the Finance
Committee be called back to cut budget and to come up with some
recommendations at the next meeting. They will also meet with the
administration. Carried 12 -8.
Bob Boese presented the proposed 1987 automation funding. In 1985, 89%
(all but Meeker County) of the money was paid and in 1986, 61% has been
paid of the amounts owed in the two -year program. Additional money mayjft
asked from private businesses and foundations. A plan was presented MV
whereby in 1987 -88 four main sites will have computers. These four will
then be asked to raise $6,000 for a public terminal, which will come under
capital improvement. A second terminal would cost $5,000. There are some
operational costs with this included in the 1987 budget. We will wait to
"see the full picture," seemed to be the concensus of opinion at this
meeting.
•
•
U
Bylaws amendment: Article X was presented by Mr. Bosse. Discussion
followed- -this is to be adopted as a guideline. Conradi /Fredrickson moved
and seconded acceptance of this proposed amendment. Carried.
Kathy Matson went over the Long Range Plan, which was distributed in May
to the board and a rough draft was sent to LDS in St. Paul. It will be
distributed to governing units. Boehlke /Buhr moved and seconded acceptance
of the Plan. Carried.
Mrs. Matson presented the application submitted for state funds telling
how we are going to use the money and a later a follow -up will be
submitted showing how the money was actually used. Boehlke /Barker moved
and seconded the acceptance of the application. Carried. Mr. Bosse
presented the federal fund application. Buhr /Boehlke moved and seconded
the acceptance of the application. Carried.
Kathy Matson made a presentation on the usage and potential of the
Lillian Library. Mrs. Flann also made a presentation concerning the
library. Boehlke /Linde moved and seconded a motion for the library
Lillian to remain as is. Motion carried.
The full board will meet July 14
Delores Condon
Acting Secretary
Adjournment at 10:05.
Lake
at Lake
June 1986 PIONEERLAND LIBRARY SYSTEM
Treasurer's Report Curtis Johnson, Treasurer
AUTOMATION
INCOME
BUDGET INCOME
BUDGET INCOME
MTD
YTD
MTD
YTD
BUDGET
to nce
$109,616.89
$90,395.34
Receipts:
Basic State /Federal Aid
15,312.00
71,088.00
205,000.00
Big Stone County
658.00
11,148.50
22,297.00
*Chippewa County
2,123.00
36,637.50
*73,275.00
Kandiyohi County
49,102.50
98,205.00
McLeod County
1,201.50
31,480.00
62,960.00
Meeker County
31,386.50
62,773.00
Swift County
16,305.50
32,611.00
Appleton
376.00
4,390.00
8,780.00
Benson
548.00
8,780.00
17,560.00
Glencoe
659.00
11,516.00
23,032.00
Graceville
117.00
1,956.00
3,912.00
Hutchinson
1,387.00
25,143.00
50,286.00
Kerkhoven
114.00
1,881.50
3,763.00
Litchfield
886.00
19,237.00
38,474.00
Ortonville
382.00
6,454.50
12,909.00
Willmar
2,384.00
40,175.00
80,350.00
Bird Island
206.00
3,330.00
6,660.00
*Dawson
285.00
4,613.50
* 9,227.00
Hector
188.00
3,038.50
6,077.00
*Madison
332.00
5,368.50
*10,737.00
46 Renville
224.00
3,623.50
7,247.00
Cash Receipts
3,123.92
22,218.17
48,000.00
Gifts
150.00
469.00
Interest
1,212.64
4,251.34
9,000.00
Reimbursements (local gov't)
*Chippewa County
16,014.00
*32,028.00
*Dawson
1,724.50
* 5,394.00
*Madison
2,697.00
* 3,449.00
Benson
700.00
700.00
700.00
Other Reimbursements
288.40
3,834.26
6,994.00
Other
Total Receipts
11,970.50
20,786.96
438,563.77
941,700.00
Other funds:
Glencoe Fund
4,022.00
Automation Grant (LSCA)
11,998.00
Swift County Est. Grant (LSCA)
10,175.00
Implementation Gratn (1985 - State)
1,840.00
Raymond Project (Bremer Grant 6
Mielke Estate)
57,619.13
57,619.13
KCWL
200.00
200.00
1,736.00
TOTAL RECEIPTS 5 BALANCE:
$130,603.85
$586,778.24
$1,029,090.13
0 Automation Totals
$11,970.50
$19,505.00
TOTAL RECEIPTS, BALANCE, AUTOMATION
MTD 6 YTD
$130,603.85
$598,748.74
$1,048,595.13
Page 1 (OVER)
June 1986 PIONEERLAND
LIBRARY SYSTEM
TREASURER'S REPORT
(Continued.)
FE
NEY F071PMENT
55.00
975.00
48.75%
r
EXPENDITURESI
.00
422.00
60.29%
700.00
':AINTENENCE_AD_CONTRACTS _ _
465.67 __.
.6.046.87
MTO
VTO It
DF ERP
52C.b7
7.443.87
EKPENOIMitt
EKPENUITURES
TO EST
81000E t
62.16%
ACCT GROUP...
.DO
.00
.00%
1.756.26
LIBRARY
3.200.00
PiJF. "E"6ERSHIPS ITLGSTFESI
•30
560.0!!
'PckSMAL SERVICES
510.60
I
UrlW!Ce -
. •00.._
- -- 79451.31
SALARIES AND ~AGES
-.. _50.134.13
A
303.913.95_
49.074
_ 619.294.00 l
HEALTH INSURANCE
- _ 90.00
1.578.36
IC9900.14
46.7!%
239300.00
HEALTH INSURANCE - UEUUCTIBLE
19200.00
69.37
762.09
18.14%
4.P00.00
"T I EJE! T INjU$ariU
39000.00
4p692.,)4
_27,637.54-
49.35%
*56.000.00 }
_
ACCT GROUP...
569476.90
3439.210.91
48.842
702,794.00
MATERIALS
45.375.00
-:
SPECIAL
1304KS_ AQULT -_
5.38b.09
3891$4.24 --
_66.59%
579275.00
-BOOKS - CHILDREN
41022.00_
934.94
7x754.96
46.27%
16s760.00 {
GENERAL REFERENCE
19436.00
'104.00
4.345.00
86.90%
59000.00 i
PER10_C[CALS
19840.00_
356.21
- ._1.5`2.47
7.39%
219000.00 ,-
- PAPPMLETS
199505.00
.00
350.00
116.67%
300.00 )
SdIFT COUNTY MATERIALS
11999
705.57
29902.51
48.3!5
69000.00
8MM_E 16MM FILMS
57E691
.00
39870.00
99.23%
3.900.00
VIDEO DISCS E TAPES
-72.94%
.00
1.872.45
27.54%
6.86 .00
AUDIO DISCS A140 TAPES
5439354.63
.00
26.30
26.30%
100.00 -
SLIOE$ AND FILM STRIPS
.00
__ .00
.004
250.00
MAORDRMS
IC
125.00
125.00
.00% -
.00
BINDING -
405.07
660.51
69.532
950.00
ACCT GROUP...
89118.88
619597.46
52.05%
1189335.00
CATALOGING
OGLE AND OTHER CHARGES
.00
89222.10
45.68%
189000.00
COM VENUOR CHARGES
581.33
69448.92
60.43%
10.671.00
ACCT GROUP...
581.33
149671.02
51.17%
289671.00
VEHICLES
E- "i_ANCE
430.48
79942.57
46.72%
179000
_OPER4Tj9J1_1yNMALNT-
INSURANCE
.00
19271.02
84.T3%
1.1"
AHORTIZATION
.00
.00
.00%
" "OV ;.
ACCT GROUP... -
830.48 -_-
_9.213.59 _
-
- _40.95%
Z2 950C.00 -
CO"- MUNICA7ION -
-
TEL(;VN3NE AND LINE CHARGES
1.592.66
59335.35
59.28%
99000.00
__ TjLRj4j A MAINTENANCE
.00
_ .OD
.00%
__ __1.7400.00
POSTAGE SAND SHIPPING
SBE.52
4.029.57
50.3 TS
89000.00
ACCT GROUP...
29181.18
9.364.92
SC6904
18940C.00
T_
fBNLW
-
FE
NEY F071PMENT
55.00
975.00
48.75%
2.000.00
A/V rQUIPMENT
.00
422.00
60.29%
700.00
':AINTENENCE_AD_CONTRACTS _ _
465.67 __.
.6.046.87
46.77 %._:._._
_.
1294CO.00
_
ACCT GROUP...
52C.b7
7.443.87
49.36%
159100.00
OTHER
-
■
CJSTODIAL:yuOPLISS AWU_E9�I PNE Ni _ -- __._53.34
-__._ 605.46_
60.55%._._
_ 19000.39
a_
SUPPLIES AND PRINTING
707.57
99744.76
41.47%
239500.00
-
Pi.OMCTI64AL.AW) PROGRAMvIfiG
BO.SC
524.25
105.615%
- 500.00
MILEAGE AhD `rEET INGS - STAN;
291.31
39509.97
62.16%
_ 59775.00
�
. YlL-cAL-E AN^. P.ECTI:,GS - TROSTEcS
404.48
1.756.26
54.88%
3.200.00
PiJF. "E"6ERSHIPS ITLGSTFESI
•30
560.0!!
109.80%
510.60
I
UrlW!Ce -
. •00.._
- -- 79451.31
e9400.00
A
/ND_ LEGAL NOTICES_- _
•00 .____
- 161 75.
__179.73 %_.
- _ 90.00
_AU$__
AUDITING
1.3 °7.40
19387 40
115.623.
19200.00
DOOKY.Ec -PINS
225.00
19350.00
45.00%
39000.00
C(AITINUVIG. EOUCA_T_10:7
.00
295.19
142.60%
_ ZOO.OD
,
ACCT GR3UP...
39179.50
279460.36
60.524
45.375.00
SPECIAL
GL -c NCO -c_ FRIENDS•
•00
__.00
__174..67 -__
_._ 4.34%__-
41022.00_
-1983
_ -KC4L -. -. -. -- --
.Q0
.002
19436.00
SALARY STUDY
.00
19170.00
63.59%
19840.00_
_AUTQMAT1Qy_FU�.D_IL�C.1.► 1 -_
- 00- ____81110.00
8%_
199505.00
AUTUMATIGH GRANT (STATE)
39323.70
39323.70
27.70%
11999
THE RAYACNO PROJECT
.00
579619.13
100.00%
57E691
-_� - .2C.CT��'Z1i °_ea.s--
_�s3L3•�-
709 }97.57.-
-72.94%
964+9
--
CRG. TOTAL...
759214.74
5439354.63
51.86%
190479645.13
ENDING CASH BALANCE
Page 2
$55,389.11 $55,389.11