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cp08-12-86 cHUTCHINSON CITY CALENDAR WEEK OF August 10 - T O August 16 1986 WEDNESDAY -13- 10:00 A.M. - Directors Meet- ing at City Hall 7:30 P.M. - City Charter Com- mission Meeting at Fire Station SUNDAY -10- THURSDAY -14- i(P � I CAE 00 0 IffE 4r 'd MONDAY I TUE %AY -11- -12- 2:00 P.M. - Bid Opening for Demolition /Removal of Two Structures and Letting No. 10 at City Hall 7:00 P.M. - Meeting of Community 7:30 P.M. - City Council Energy Council at Meeting at City Hall I City Hall If FRIDAY -15- VACATION: HOMER PITTMAN -- august 11 -15 SATURDAY -16- MCLEOD COUNTY FAIR August 15 -19 AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 12, 1986 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Wesley Vagle 3. Consideration of Minutes - Bid Openings July 21, 1986, July 22, 1986, August 5, 1986 and August 6, 1986; Regular Meeting of July 22, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - July 1986 2. Airport Commission Minutes of March 24, 1986 (b) Consideration of Application To Sell Cigarettes At Retail At McLeod County Fair Action - Motion to reject - Motion to order minutes and report filed and issue cigarette license • (c) Consideration of Appointments: 1. Housing & Redevelopment Authority - Rev. Gerrit Molenaar Jr. 2. Park & Recreation Board - Lyle Block and Betsy Connelly 3. Utilities Commission - Eugene Daggett 4. Employee Educational Incentive Committee - Community Representatives Action - Motion to ratify appointments 5. Public Hearin - 8:00 P.M. (a) Improvement Project No. 86 -10 is Action - Motion to close hearing - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution (b) Improvement Project No. 86 -11 Action - Motion to close hearing - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution 1 CITY COUNCIL AGENDA - AUGUST 12, 1986 L (c) Improvement Project No. 86 -12 Action - Motion to close hearing - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution 6. Communications, Requests and Petitions (a) Consideration of Request By Police Chief O'Borsky, Sergeants Gregor And Kirchoff To Attend Criminal Justice Institute August 25 -26, 1986 Action - Motion to reject - Motion to approve request (b) Communication from Ford Rolfe Regarding Complaint of Cars And Debris On Property Action - (c) Presentation By CED /Donohue Regarding Step 3 Sewage Treatment Plant Action - Motion to reject - Motion to approve proposed contract, subject to MPCA approval (d) Consideration of Request By Citizens Bank & Trust Co. To Block Off Street Between Library Square And D.J. Mac's From 1:00 - 5:00 P.M. On September 13, 1986 Action - Motion to reject - Motion to approve request (e) Consideration of Request By Finance Director to Attend Governmental Finance Officers Association Training Sessions Action - Motion to reject - Motion to approve request (f) Consideration of Request for CDC Executive Director And City Administrator to Attend Annual Board Retreat of the Community Development Corporation September 4 -5, 1986 Action - Motion to reject - Motion to approve request 7. Resolutions and Ordinances (a) Ordinance No. 19/86 - An Ordinance To Vacate Drainage And Utility Easements Located In Orchard Park First Addition Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 8345 - Authorizing The Creation Of A Police Facility Construction Fund And Transferring $99,500 From The Fire Hall Construction Fund is Action - Motion to reject - Motion to waive reading and adopt 4 E CITY COUNCIL AGENDA - AUGUST 12, 1986 (c) Resolution No. 8346 - Resolution Setting Election, Time, Place Locations of Precincts, And Appointing Of Judges For The City Primary And General Election Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 8347 - Transferring $20,000 From Liquor Store To General Fund Action - Motion to reject - Motion to waive reading and adopt B. Unfinished Business (a) Consideration of Awarding Bid for 1986 Street Department Maintenance Materials (DEFERRED AUGUST 5, 1986) Action- Motion to reject - Motion to approve and award bid (b) Consideration of Awarding Bid for Used Tandem Dump Truck (DEFERRED JULY 22, 1986) Action - Motion to reject - Motion to approve and award contract • (c) Consideration of Drainage Improvements for Roberts First Addition (DEFERRED JULY 22, 1986) Action - (d) Consideration of Awarding Bid for Maintenance of Southeast (Vocational Site) Water Tower (DEFERRED AUGUST 6, 1986) Action - Motion to reject - Motion to approve and award contract (e) Consideration of Survey of Seven Outstate Cities For Building Permit Fees Action - (f) Consideration of Awarding Bid(s) for Removal Or Demolition of Structures On Lots 2 And 3, Block 9, South Half City (BID OPENING AUGUST 11, 1986) Action - Motion to reject - Motion to approve and award bid(s) 9. New Business (a) Consideration of Hansen - Nonweiler Special Assessment • Action - 3 CITY COUNCIL AGENDA - AUGUST 12, 1986 (b) Consideration of Request for Additional 1986 Maintenance Funds Action - Motion to reject - Motion to approve request (c) Consideration On Status of Emma Lake Property Willed to City of Hutchinson Action - (d) Consideration of Application for Gambling Devices License By Family Plus Inc. At 40 Hour Week Action - Motion to reject - Motion to approve and issue license (e) Consideration of First Phase 1986 Construction for Woodridge Subdivision Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution ordering report and setting public hearing • (f) Consideration of Declaring Cost To Be Assessed And Ordering Preparation of Assessment Roll No. 218 And Setting Public Hearing • Action - Motion to reject - Motion to order preparation of Assessment Roll No. 218 and set public hearing September 9, 1986 at 8:00 P.M. - Motion to waive readings and adopt Resolutions No. 8338 and No. 8339 (g) Consideration of Declaring Cost To Be Assessed And Ordering Preparation of Assessment Roll No. 219 And Setting Public Hearing Action - Motion to reject - Motion to order preparation of Assessment Roll No. 219 and set public hearing September 9, 1986 at 8:00 P.M. - Motion to waive readings and adopt Resolutions No. 8340 and No. 8341 (h) Consideration of Declaring Cost To Be Assessed And Ordering Preparation of Assessment Roll No. 220 And Setting Public Hearing Action - Motion to reject - Motion to order preparation of Assessment Roll No. 220 and set public hearing September 9, 1986 at 8:00 P.M. - Motion to waive readings and adopt Resolutions No. 8343 and No. 8344 (i) Consideration of Conditions At Midwest Trailer Park Action - Motion to reject - Motion to authorize repair /replacement of sanitary sewer (j) Consideration of Stop Sign On California Street North • Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance No. 20/86 and set second reading August 26, 1986 9 • CITY COUNCIL AGENDA - AUGUST 12, 1986 (k) Consideration of Performance Reviews for Employees With July And August Anniversary Dates Action - Motion to reject - Motion to approve recommendations (1) Consideration of Refinancing Existing Industrial Revenue Bonds for Hutchinson Telephone Company Action - Motion to reject - Motion to approve and set public hearing - Motion to waive reading and adopt Resolution No. 8342 (m) Consideration of Waiving Building Permit Fee (Except for State Surcharge) for Erection of Log Cabin By Historical Society Action - Motion to reject - Motion to approve and waive fee (n) Consideration of Authorizing A Feasibility Study for A Satellite Liquor Store Action - Motion to reject - Motion to approve study (o) Consideration of Renewing Contract with State of Minnesota for Local • Hotel And Motel Inspections Action - Motion to reject - Motion to approve and enter into contract (p) Consideration of Request By Faith Lutheran Church for Proposed Alley Changes Action - Motion to reject - Motion to approve proposal (q) Consideration of Amending Federal Revenue Sharing Budget Action - Motion to reject - Motion to approve amending budget and set public hearing August 26, 1986 at 8:00 P.M. 10. Miscellaneous (a) Communications from Assistant City Clerk 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds • 12. Adjournment 0, • MINUTES BID OPENING MONDAY, JULY 21, 1986 The bid opening was called to order by City Administrator Plotz at 2:00 P.M. Present were: City Administrator Gary D. Plotz and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3582, Advertisement for Bids, Letting No. 8, Project No. 86 -08, was dispensed with, and the following bid was opened: Juul Contracting Company Hutchinson, MN $14,160.00 The reading of Publication No. 3583, Advertisement for Bids, Letting No. 9, Project No. 86 -09, was dispensed with, and the following bid was opened: Juul Contracting Company Hutchinson, MN $10,929.50 • The bids were referred to City staff for review and a recommendation to the City Council. There being no further business, the meeting adjourned at 2:01 P.M. • MINUTES BID OPENING TUESDAY, JULY 22, 1986 The bid opening was called to order by Director Neumann at 2:00 P.M. Present were: Director Ralph Neumann, Doug Meier and Administrative Secretary Marilyn Swanson. The publication No. 3573, Invitation for Bids, Purchase of A Used 1978 -1980 Tandem Dump Truck, was read. The following bids were opened and read: TRADE -IN BIDDER MODEL PRICE PRICE n Olson- Johnson Truck 1980 Intl. Marshall, MN Model F2574 $24,500 $22,400 1981 Intl. Model F1954 17,500 15,400 1975 Intl. Model F2070 18,000 15,900 Rockite Silo 1979 Ford Hutchinson, MN Model 8000 25,000 21,000 • 1978 Ford Model 9000 26,000 22,000 1979 Ford Model 9000 31,000 27,000 Mankato Ford 1978 Ford Mankato, MN Model LTS8000 23,900 17,400 1979 Ford Model LT9000 29,900 23,400 Mankato Mack Sales 1978 Mack Mankato, MN Model R686ST 27,950 23,950 Maney International 1980 Chevrolet St. Cloud, MN Model C80 23,000 20,800 1979 Ford Model L8000 22,000 19,800 The bids were referred to the Street Department for review and a recommendation to the City Council. • There being no further business, the meeting adjourned at 2 :15 P.M. n 0 `J FJ MINUTES BID OPENING TUESDAY, AUGUST 5, 1986 The bid opening was called to order by Director Neumann at 2:00 P.M. Present were Maintenance Operations Director Ralph Neumann and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3586, Invitation for Bids, 1986 Street Depart- ment Maintenance Materials, was dispensed with. The following bid was opened and read: CUTBACK QUANTITY/ UNIT ASPHALT GALLONS PRICE AMOUNT Koch Asphalt Company RC -250 10,000 $ .9387 $ 9,387 St. Paul, MN FC -800 10,000 .8887 8,887 MC -300 10,000 .8887 8,887 TOTAL $27,161 The bid was referred to City staff for review and a recommendation. There being no further business, the meeting adjourned at 2:05 P.M. r�f MINUTES BID OPENING WEDNESDAY, AUGUST 6, 1986 The bid opening was called to order by City Administrator Plotz at 2:00 P.M. Present were: City Administrator Gary D. Plotz, Director Ralph Neumann, and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3572, Advertisement for Bids, Maintenance Of Southeast (Vocational Site) Water Tower, was dispensed with. The following bids were opened and read: Odland Protective Coatings Blaine, MN $39,950 Andrew Langum, Inc. Madison, WI 66,400 Maguire Iron Sioux Falls, SO 18,860 The bids were referred to City staff for review and a recommenation. There being no further business, the meeting adjourned at 2 :10 P.M. • C7- MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 22, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present were: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Thor Skeie. 3. MINUTES The minutes of the regular meeting of July 8, 1986 were approved as amended and the minutes of the bid opening of July 17, 1986 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. FINANCIAL REPORT - JUNE 1986 2. PLANNING COMMISSION MINUTES DATED JUNE 16, 1986 3. NURSING HOME BOARD MINUTES DATED JUNE 26, 1986 4. HOSPITAL BOARD MINUTES DATED JUNE 17, 1986 The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to order the report and minutes filed. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. None 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHT ON SHADY RIDGE ROAD Following discussion, Alderman Torgerson moved to approve and refer the request to the Hutchinson Utilities. Motion seconded by Alderman Carls and carried unanimously. (b) CONSIDERATION OF COMPLAINT CONCERNING USE OF CITY HALL Mr. John Padrnos of 840 Lynn Road raised a complaint that City Hall was is used for free hearing tests, and the company was selling hearing aids. He felt these outside groups who come into town over charge the local residents and are not available to service the hearing aids. 1 a, CITY COUNCIL MINUTES - JULY 22, 1986 • City Administrator Plotz pointed out that City Hall space was avail- able for rental. The Police Chief had done a check on the company with the Better Business Bureau and Edina police department and found noth- ing to report. Discussion followed whether the Transient Merchant Or- dinance applied to this situation, and the City Attorney felt it did not. Alderman Torgerson moved to review the existing policy on rental regu- lations of facilities at City Hall and to discuss it at the next Coun- cil meeting. Motion seconded by Alderman Mlinar and unanimously car- ried. (c) CONSIDERATION OF MN /DOT T.H. 22 & 7 PROJECT AND ACCESS TO BIG BEAR Mr. Greg Johnson, a representative of Big Bear stores, expressed his concern regarding the MN /DOT design for T.H. 22 & 7 project and how it would affect Big Bear. The proposed plan will cut off their busi- ness to the west and exit from the east. It was pointed out that pub- lic access is crucial for a business establishment, and Mr. Johnson re- quested the Council to consider some other alternatives. One sugges- tion was a frontage road. It was also suggested that City representa- tives and Mr. Johnson meet with MN /DOT regarding the design. The motion was made by Alderman Carls to direct the City Engineer to • take action on preparing a report for a temporary service road from Plowman's over to Big Bear and to waive reading and adopt Resolution No. 8333 for Project No. 86 -12. Motion seconded by Alderman Mlinar. Alderman Carls amended the motion to include notifing the three prop- erty owners involved, and to waive reading and adopt Resolution No. 8335 receiving the report and setting a public hearing for August 12, 1986 at 8:00 P.M. Amended motion seconded by Alderman Mlinar and unanimously carried. Main motion carried unanimously. Mr. Ancher Nelsen suggested a meeting with the Highway Commissioner re- garding the situation and that perhaps Senator John Bernhagen could be instrumental since he has direct access to the Commissioner's office. Alderman Torgerson moved that the City Administrator contact Senator John Bernhagen regarding the City Council's concerns on this problem. Motion seconded by Alderman Carls and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 18/86 - AN ORDINANCE RESTRICTING THE USE OF ENCLOSED OR FENCED PUBLIC PROPERTY Alderman Carls moved to waive second reading and adopt Ordinance No. 744. Motion seconded by Alderman Mlinar and carried unanimously. • (b) RESOLUTION NO. 8327 - RESOLUTION FOR TRANSIT GRANT APPLICATION WITH MN /DDT I • CITY COUNCIL MINUTES - JULY 22, 1986 The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 8327. Motion unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PAYMENT TO KORNGIEBEL ARCHITECTURE FOR PREVIOUS SERVICES ON POLICE STATION (DEFERRED JULY 8, 1986) Following discussion, Alderman Carls moved to approve payment to Korn - giebel Architecture from the contingency fund. Motion seconded by Ald- erman Torgerson and carried unanimously. (b) CONSIDERATION (DEFERRED JUNE 24 DRIVE ) ON EAST FREEMONT FOR Mr. Newell Weed reviewed previous Council action concerning a cul -de- sac and drive on the end of East Freemont. He stated that Greencastle had agreed to the request for a cul -de -sac, easement and an additional cul -de -sac, if required, at their expense. In addition, they were pre- pared to give the two easements to the City at this time. However, he questioned if it might not be practical to wait for a couple of years to determine what development occurred in the area and if Freemont and • Century Streets were extended. In the meantime, the parking lot could be used by emergency vehicles and a cul -de -sac put in at a later time. The City Engineer reported that part of the parking lot did not meet the 15 foot setback from right -of -way, and the parking had not been resolved as a complete layout. It was pointed out that the Fire Chief had concerns regarding adequate space for the fire trucks to enter and exit. Fire Marshal Field stated it was better to put in the cul -de -sac when the project was developed than to wait until later. Following extensive discussion, Alderman Carls moved that the plan to install a cul -de -sac as stated in the City Council action when the property was sold to Mr. Weed be carried out before the building was occupied. Motion seconded by Alderman Mikulecky and carried three to two, with Aldermen Carls, Mlinar and Mikulecky voting aye and Alderman Torgerson and Mayor Ackland voting nay. The motion was made by Alderman Carls that the usual procedure be util- ized and approved by the City Engineer. Motion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF BIDS FOR 3ROUP HEALTH INSURANCE (DEFERRED JUNE 24) • City Administrator Plotz reported the City employees were given the opportunity to hear presentations by Blue Cross /Blue Shield and PHP representatives. F CITY COUNCIL MINUTES - JULY 22, 1986 0 Alderman Carls moved to grant the health insurance contract to PHP as presented and to accept the Administrator's recommendation to handle claims in -house and not have a local agent at this time. Motion sec- onded by Alderman Torgerson. During discussion, Sandy Haasl expressed some concerns regarding PHP and thought a local agent would be valuable inasmuch as it is sometimes difficult to reach the main office on a toll free number. Alderman Carls amended the motion to ask City staff to file a report with the City Council within 90 days reviewing the em- ployees' experience and reactions to PHP coverage and PHP in general and not have an agent in the community to service the policy. Motion seconded by Alderman Mlinar and carried unanimously. Main motion unan- imously carried. (d) CONSIDERATION OF BIDS FOR GROUP LIFE INSURANCE (DEFERRED JUNE 24) After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the life insurance bid with the present carrier, Minnesota Mutual. Motion unanimously carried. (e) CONSIDERATION OF RECONSTRUCTION OF 550 FEET OF SOUTHVIEW DRIVE (DEFERRED JULY 8, 1986) The motion was made by Alderman Mikulecky to table this item. Alderman Carls seconded the motion and carried unanimously. (f) CONSIDERATION OF STORM SEWER FOLLOW -UP REPORT BY CITY ENGINEER Engineer Priebe presented a report on the City's storm sewer system. No action was taken. (g) CONSIDERATION OF PRELIMINARY PLAT OF PLAZA HEIGHTS SUBMITTED BY CITIZENS BANK OF GIBBON, STATE BANK OF MORGAN AND FIRST STATE BANK OF BROWNTON (LARRY HERRMANN & DENNIS ALBERTSON) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED JUNE 24, 1986) City Attorney Schaefer stated that the existing ordinance required two platted entrances. It was his recommendation to amend the ordinance to allow the City Council discretion to require two entrances, if neces- sary. Alderman Torgerson moved to approve the preliminary plat of Plaza Heights and to waive reading and adopt Resolution No. 8310. Motion seconded by Alderman Mikulecky and unanimously carried. (h) CONSIDERATION OF DRAINAGE IMPROVEMENTS FOR ROBERTS FIRST ADDITION City Engineer Priebe stated the City Council had directed him to re- view the area for drainage problems. A storm sewer on Kay Street was built in 1969 and needs to be redone at an estimated cost of $21,900. An addition west of Larson Street has a heavy surface flow problem. It would be possible to connect a pipe so that sump pumps could be hooked 4 • CITY COUNCIL MINUTES - JULY 22, 1986 up to carry water off. This project would cost approximately $7,200. A line to collect the water in the east area would cost about $4,400. Mr. Joe Wesley, 560 Larson Street, inquired if there were any other alternatives or trunk lines available for the storm sewer runoff. The City Engineer responded that the major line was on Kay Street. Mr. Wesley then asked about the size of the drain pipe on Larson Street and was told it was a 12" line, which should be adequate for yard surface drainage. It was pointed out by Mr. Wesley that his property gets the water first, due to his location on the end of Larson Street, and it will take up to two weeks for the water to drain off. The curbing has sunk because of water saturation over a number of years. Mr. Wesley suggested a trunk line be installed to drain to the south. Mr. Martin Briggs, 510 Larson Street, stated that Kay Street was raised four to five feet higher than the rest of the area during development. Therefore, his water problem comes from runoff around him. The Engineer stated he had proposed two lines rather than build new lines at the price that was submitted to the City Council and property owners. Mr. Wayne Scott, 525 Larson Street, asked who owned the undeveloped • property south and east of Larson. He then inquired if it was permis- sible to farm within the City limits and how long property could be in the City limits before it was developed. Mr. Scott reported the City had dumped dirt on the property to the east, and fill was being dumped by Thode, which changed the outlay of the land and created some of the present water problems. City officials were notified of the situation a year ago. Mr. Scott commented he had put in a 6" drain in his back yard, which had been helpful. City Administrator Plotz stated the City Council had requested removal of the house on the property inasmuch as it was a hazard. However, the City was not aware of the fill. Mr. David Wieweck, 515 Larson Street, attested to Mr. Scott's comments. He reported the dirt was brought in about a year ago, but Hutchinson Landscaping was not the only one who dumped fill on the lot. The dirt was moved and leveled over the previous building site. Alderman Carls stated he would like to see about four additional catch basins built. He inquired how the property owners of lots 7, 8, 9 and 10 felt about the suggestion. Mr. Roger Reinhart, 545 Larson Street, commented that if the line was extended south on Larson, it would solve the problem north on Larson. The water problem comes from the surrounding area. • Mr. Julius Rainwater, 565 Larson Street, asked about the feasibility of routing the drainage down Larson to the Wagner field. Engineer Priebe 5 CITY COUNCIL MINUTES - JULY 22, 1986 CJ replied there were no catch basins in the plowed field. Mr. Wagner could be asked not to allow water to run off his field. Mr. Merrill Wendlandt, 555 Larson Street, stated that Larson Street was very flat. He thought a catch basin on the south end of the street would alleviate the water problem and suggested a berm almost up to Kay Street. He commented the present line was not big enough to handle the water. Alderman Carls moved that the Engineering Department provide cost esti- mates for the proposed options, to include running a larger line the length of Larson and an additional catch basin, including from what was heard from Joe Wesley and Julius Rainwater to run a line from the end of Larson to west to tie in to the 70" line on Kay Street and include running the line to the south end tieing in to the 6' line in Wagner's field and berms and the cost of the drawings of additional back yard lines and lines between homes on the drawing before the City Council. Motion seconded by Alderman Torgerson and unanimously carried. Alderman Mlinar moved to direct the City Engineer to investigate the fill problem. Motion seconded by Alderman Carls and carried unani- mously. It was the consensus of the Council that it would review the Engineer's • cost estimates before determining who would pay for the cost of the project. City Attorney Schaefer stated the City could require the property owner to put the land back into its previous condition if it had been inten- tionally altered. Ms. Aileene Parsons, 530 Larson Street, commented that the residents on Larson put in fill when it was developed, and Kay Street was raised when it was developed. (i) CONSIDERATION OF BIDS FOR DENTAL INSURANCE (DEFERRED JULY 17, 1986) Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar, to approve and award the bid to SunLife, with Bob Martin & Associates as agent. Motion unanimously carried. (j) CONSIDERATION OF CHANGE ORDER NO. 2 FOR PROJECT NO. 85 -01 -41 GRADING, RAILROAD CONNECTOR TRACK AND RAILROAD SPUR LINE (DEFERRED 7 -8 -86) City Engineer Priebe presented background information on Change Order No. 2 for Project No. 85 -01 -41 in the amount of $36,515.90. The pay- ment would come out of the tax increment fund. After discussion, Alderman Torgerson moved to approve Change Order No. • 2 and pay the contractor. Motion seconded by Alderman Carls and car- ried, with Alderman Mikulecky abstaining from voting. 2 • 1] CITY COUNCIL MINUTES - JULY 22, 1986 (k) CONSIDERATION OF EXISTING CITY ORDINANCE, SECTION 275:05, REGARDING SUMP PUMPS City Administrator Plotz commented on the proposeed City policy regard- ing sump pumps and that a notice would be sent out to the public in the September utility billing. It was the consensus of the Council to have this issue on a voluntary basis at the present time, and no action was taken. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Carls to authorize discontinuation of service at noon on July 28, 1986 unless other arrangements were made. Motion seconded by Alderman Torgerson and carried unanimously. (b) CONSIDERATION OF ESTABLISHING A WRITTEN POLICY OF REPAIR AND MAINTENANCE OF WATER /SEWER SERVICE LINES AS RECOMMENDED BY STAFF City Administrator Plotz reviewed past practice and policy for repair and maintenance of the water and sewer service lines in the right -of- way. It was the City staff's proposal to recommend the following proposed policy: The landowner shall be responsible for the repair and maintenance of the water and sewer lines from the main into the prop- erty (including turnoff) unless it can be determined the City was negligent in repair and /or maintenance of the said lines. Following discussion, Alderman Torgerson moved to approve the recom- mended policy. Motion seconded by Alderman Mlinar and carried, with Alderman Mikulecky abstaining from voting. (c) CONSIDERATION OF 1986 -87 WATER METER MONITORING It was reported that approximately 500 water meters, both inside and outside, would be monitored this summer. Next year 100 percent of the City would be monitored. After discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the recommendation for water meter monitor- ing. Motion unanimously carried. (d) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY HILLYARD WITH UNFAVORAQBLE RECOMMENDATION OF PLANNING COMMISSION Alderman Torgerson moved to reject the variance. Motion seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY SCHOOL DISTRICT NO. 423 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 7 CITY COUNCIL MINUTES - JULY 22, 1986 • The motion was made by Alderman Mlinar, seconded by Alderman Carls and unanimously carried, to approve the conditional use permit and to waive reading and adopt Resolution No. 8328. (f) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY MARIE EWALD WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Marie Ewald informed the Council that the lack of a survey was the main reason her request for a conditional use permit was denied. The survey had been submitted to the Building Official, and it was his recommenda- tion that her board and room home met the requirement for parking spaces. Ms. Gloria Dansereau, adjacent property owner, objected to the location of the facility in this particular neighborhood of residential and single - family dwellings. The area is zoned R -1 and R -2, but the board and room home would be a business and commercial in nature. She also questioned the ability of the elderly residents to move about within the duplex. City Administrator Plotz questioned the density of the proposed use and wondered if it would meet the requirement and be "grandfathered" in. City Attorney Schaefer did not think it would be "grandfathered" in since the structure was originally built as a duplex. • Following discussion, Alderman Carls moved to overturn the Planning Commission's action and to grant the conditional use permit and to waive reading and adopt Resolution No. 8329. Motion seconded by Ald- erman Mlinar and carried unanimously. (g) CONSIDERATION OF VACATION OF EASEMENTS SUBMITTED BY RICHARD SCHMIDTBAUER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Carls, seconded by Alderman Torgerson, to approve the vacation of easements and to waive first reading of Ordinance No. 19/86 and to set second reading August 12, 1986. Motion unanimously carried. (h) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY ELKS LODGE FOR MCLEOD COUNTY FAIR Alderman Carls moved to approve the bingo license and to issue said license. Motion seconded by Alderman Mlinar and carried unanimously. (i) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY ELKS LODGE FOR MCLEOD COUNTY FAIR Alderman Carls moved to approve the gambling devices license and to is- sue said license. Motion seconded by Alderman Mlinar and carried unan- imously. 0 CITY COUNCIL MINUTES - JULY 22, 1986 • (j) CONSIDERATION OF NUMBERING BUILDINGS WITHIN CITY LIMITS (SECTION 615:00 OF CITY ORDINANCE BOOK) City Administrator Plotz commented on the numbering of buildings within the City limits and presented a proposed process and specifications for Council approval. It was noted that a notice would be mailed out to the public on numbering buildings with their August utility bill. Following discussion, Alderman Carls moved to approve the specifica- tions. Motion seconded by Alderman Mlinar and unanimously carried. (k) CONSIDERATION ESTABLISHING HEARING O FOR PHASE A OF IMPROVEM NTS PROJECT NO 10 (WATERSERVICETOEELEMENTARY SCHOOL CONSTRUCTION SITE) After discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to receive the report and set a public hearing August 12, 1986 at 8:00 P.M., and to waive reading and adopt Resolution No. 8336. Motion carried unanimously. (1) CONSIDERATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 86 -10 AND ADVERTISEMENT FOR BIDS • Following discussion, Alderman Torgerson moved to approve the plans and specifications and to advertise for bids August 11, 1986 at 2:00 P.M., to waive reading and adopt Resolution No. 8337. Motion seconded by Alderman Carls and unanimously carried. (m) CONSIDERATION OF ALLOWING LAND OWNERS TO INSTALL CURB AND GUTTER ON WALLER DRIVE City Engineer Priebe reported three property owners on Waller Drive had requested authorization to install curb and gutter at their own ex- pense. City Administrator Plotz stated it would be necessary to hold a public hearing for the ad valorem tax portion since 100 percent would not be assessed. After discussion, Alderman Torgerson moved to order a report and set a public hearing on Project No. 86 -11 for August 12, 1986 at 8:00 P.M. and to waive readings and adopt Resolutions No. 8332 and No. 8334. Mo- tion seconded by Alderman Mlinar and unanimously carried. (n) DISCUSSION OF UMBRELLA LIABILITY INSURANCE COVERAGE FOR CITY OF HUTCHINSON AND HUTCHINSON UTILITIES This item was withdrawn from the agenda. • (o) CONSIDERATION OF APPROVAL FOR HUTCHINSON MEDICAL CENTER, P.A. TO LEASE AN ADDITIONAL 3,000 SQUARE FEET EAST OF PRESENT SITE E CITY COUNCIL MINUTES - JULY 22, 1986 Following discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the lease. Motion carried unanimously. (p) CONSIDERATION OF ESTABLISHING A COMMITTEE TO EVALUATE CONCEPT /PROPOSAL OF EDUCATIONAL INCENTIVE PROGRAM Officer Ringstrom explained to the Council that the educational incen- tive program would be on -going for obtaining higher education. After discussion, Alderman Torgerson moved to authorize the Mayor to appoint a committee. Motion seconded by Alderman Mlinar and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz displayed sented to retiring board members. firemen also receive a plaque. a sample of the plaque to be pre - It was recommended that retiring 0 It was reported that the S & L Partnership was having financial prob- lems in paying its industrial revenue bond obligations, and the City had money outstanding for the tax increment portion. A motion was made • by Alderman Carls to direct the City Attorney to take action on the S & L Rehab IRB bond. Motion seconded by Alderman Mlinar and carried unanimously. Due to the late hour, it was decided to put the objectives list on the agenda for August 12 for review. The Administrator reported a written complaint had been received re- garding rats at 725 Main Street South. After discussion, Mr. Plotz was instructed to refer this matter to the City Health Board and to follow up on it. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Priebe reported bids were received from Juul Contracting for Project No. 86 -08 in the amount of $14,160 and for Project No. 86 -09 in the amount of $10,929.50. Since Juul Contracting was the only bidder, he recommended awarding the contract. Alderman Carls moved to approve awarding the bids to Juul Contracting and to waive readings and adopt Resolutions No. 8330 and No. 8331. Mo- tion seconded by Alderman Mlinar and unanimously carried. (c) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland inquired if there was any new development regarding the . contract between 3M and McKim. The City Attorney responded there was 10 • • r- IL CITY COUNCIL MINUTES - JULY 22, 1986 nothing new on the issue. (d) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schaefer reported the trial of Robert McGee vs. the City of Hutchinson was coming to trial on July 24, and the City Administra- tor would be a witness. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 12 :35 P.M. 11 is • • .1,.n .1411 Nu 01:01 41091 Anu nrN Em es Oetemoe INN .o•., C -404 Period m which -'•'••' Derm«s ,.sued JULY 1 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH u.s. Is...' ... 1 °E co..E.CE •u c•u er r,.c ccasm (PIeIM WIIRf e^Y errp3 in new O, eiWrM3' REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 8 9999 085 1 0 26 9999 02730 CENSUS USE ONLY HOMER PITTMAN BLDG Off CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON MM 55350 Nos the geeproph is conrvga of this permit system chrivi durinq Nis poled? rR] No L - EaPIOT in comments If no permits were issued during this BVr!°V of the Census lease ,e od [he)nstrucuons belo,e enter IKI in box and return ❑ MAIL THIS 1201 East Tents Soeet compleb ng form. For lurrhe, help, foVod, brio - COPY TO Jeflersen Yille, Ind. 47132 coil collect (300 763 -7144. Section I - NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED NumDn valuanan of Rumoer Valuation of KEEPING BUILDINGS AND 11em Build logs Moulin units= MOBILE HOMES N' uildings Nonus(�sg canslructian (Omit cenrsl c>nsnucbon 00 .1 cems lal (bl ulcl Idi feI fll lgl One - family houses. detached 101 7 7 588,028 One- family houses attached. each unit separated from adjoining uni t(s) by a watl that extends from ground to roof 102 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 7 7 508,028 Mobile homes 112 6 6 - - - - - -- Of Section II - NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Numoe� Valuation °I HOUSEKEEPING Item N0' Buildings Rooms Buildings Rooms BUILDINGS construction form, cemsl tonsnutLOn fOmlr cems! (a) Ib) (c) Id) let (4) lgI Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III - NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number Valuation Of Number Valuation of BUILDINGS Item No' uildings Housing units Buildings o smQ units "o,viichon ,Anq cmul consbucuon tome cmrs la) IDl « I tg' Amusement and recreational bulldin s 318 Churches and other religious buildings 319 Industrial buildings 320 Parking garag es (open to general public) 321 Service stations and repair gara es 322 Hospitals and other instituti pool buiidin s 323 Office, bank, and professional buiidin s 324 Public works and utilities buildings 325 Schools and other educational bulldin s 326 Stores and other mercantile buddin s 327 Other non residenYi a buildings 328 2 2 52E Structures other than bw ldings 329 Section IV - ADDITIONS AND ALTERATIONS An increase in the number of housing _ units tin the housing units column, _ enter only the number of additional - units) 433 t No chan;uhits the number of „ housing 434 24 110,935 n - A decre the number of housing o units fin the housing units column, l `^ enter only the number of decreased n units) 435 Residential garages and carports (attached and detached) d36 1 7 067 All other buildings and structures 437 9 226,534 1 14 000 —/' - ( Sattlan V - CONVERSIONS PRIVATELY OWNED ►VILN7U OWNED Ilam Num en Nuabar Valuation of ValuatiM of No. Ildin a Nouurlg g CMatruclion /6nn wrk) urlg Maaam( CMaLYCtiM units units fOau coma/ bl Ibl (cl Id) la) IN Igl Nonresidential and nonhousekteping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Sactkn VI - DEMOLITIONS AND RAZING OF BUILDINGS One-family buildings attached and detached 645 Two - family buildings 646 Three- and fou,-family buildings 647 Five -or -more family buildings 648 All other buildings and structures 649 Section VII — ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF S5D0,OOO OR MORE Please provide in the space below, additional information for each individual permit valued at S5MOOO or more entered in sections I through V. tam to I'm Description Name am address of Ownership skid Valuati n of Number of Nu te, Sec owner d Wilder (X) construction Wusin g of 1 V arK (Omit coma) units Wilding. tar (b) (c) ld) (e) UI @I Kim of building _______________________ ❑Private _..____ ______ ______ Sire address - ___________ CDpublic f Kim of Wilding - ___- ______ 0Private ________________ __ Site address Public Kim of Wilding D Private Site address _______________________ ❑Public Kim of Wilding Private Sire atlerass ______ _____________ -- L'7 Public Kind of Wilding _______________________ OPrivak Sik atltlmas ________- ^Public Kind of Wilding ______________ ____.__. F-1 Private Sik address ___________________..___ QPublic Kind of building _______________________ CPrivate __ - -__ 1511 address 11 . _ _ _ [ Public Kim of building .____ _________ __ ________ !_ Rivate Site addess `—.Public Nino of Wilting _______________ _.__.. ___ I—, . _______--_---____. -- Sikaddrefs _________-- .- ___________ `.Public Comments Name 01 Parton to contact regarding this report Telephone Homer Pittman Area cme Numinr Eslenspn Title Building 612 587 -5151 210 • 0 • MINUTES • AIRPORT COMMISSION Monday, March 24, 1986 Members present: Chairman Doug McGraw,John Miller, Don Pankake, Ed Connelly, adn Councilman Pat Mikulecky. Guests were two representatives of the Civil Air Patrol. Bernie Knutson made a request that the C.A.P. be allowed to place a donated trailer on airport property for training purposes. City Council approval is needed. There will be no cost to the city. Registered letter was sent to Gene Birk on delinquent rental payments. General discussion followed on airport land appraisals, farm land,heaters on planes, and status of Jim Weckman. Respectfully submitted, • Ralph Neumann • l(, �1 0 W U.W W U l.�\R[{tl &L 1W.Ir 6tate of Alintirgota, County Ofr.r ... - ...... -McLeod City Hutchinson .......... - ... . . .......... or ............. ..... ...... I . ........ - ........ I ...... .4pplication No.. .15..x... ... ... - - ............. Application for License to Sell Cigarettes at Retail The undersigned resident r.. of the....._._.__.. ...... City . ... ...... of _Hutchinson - s ... - -1. �.. I ... 1 in the county of McLeod ..... .. ....... State of Minnesota, HEREBY* wIT.4KE .. .4PPLIC.1- TIOX FOR LICENSE to be issued to.. Easter Star . . . ..... .., .... ... I ....... I ................... to sell cigarettes and cigarette papers and wrappers at retail at. ..... . ...... ......... ... McLeod County Fair .............. ........... ............... .......... - .. ... .. ........... - .......... ................ in the__..___.... City .... -of .--.H.u.t,c,h.i.n.s.o'n ..... - ............... - .... -in said county and state for the term of Fair 15th August - - 'r- .... .. .......... - ..... r ...... ........ , beffinninf with the .................. day of . ........ 19..86_, subject to the laws of the State of Minnesota and the ordinances and regulations of said City .... .............................of .. H ... u ... t ... c ... b ... i.n.-sn . ... o ... ... ...................................... pertaining thereto, and herewith deposit xS 5-001 11 rr .......... . . . . . . . . . . .in payment of the fee therefor. 1 67 7&9 45 1119/0 ugust 4 86 a ...... ......................... ...... .. ..... . ...... ... ........................ ....... ......... 19 ...... MG 1986 P Alt) ..ON 0 PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 1986, AND ON TUESDAY, AUGUST 5TH, 1986. • NOTICE OF REARING ON IMPROVEMENT PROJECT N0. 86-10 PUBLICATION NO. 3587 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 12th day of August, 1986, to consider the making of an improvement on School Road from McDonald Drive to South Property Line of School District Property by the construction of Watermain and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is #69,930.00. Such persons as desire to be heard with reference to the • proposed improvement will be heard at this meeting. • Dated: July 22, 1986 PLEATS NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. (612) 587.5151 y��cH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O DATE: August 12, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Project No. 86 -10 Juul Contracting Company was low bidder in the amount of $40,046.00 for the Watermain Extension on school Road from McDonald Drive to the South line of the new Elementary School Site. The bid was approximately $17,000 below my estimate. Z recommend - .awarding the contract to Juul Contracting Company. • MVP /pv • i Marlow V. Priebe Director of Engineering RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 10 Project No. 86 -10 Resolution No. 8349 WHEREAS, pursuant to an advertisement for bids for the improvement of School Road from McDonald Drive to South Property Line of School District Property by the construction of Watermain and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Company $409046.00 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement of School Road from McDonald Drive to South Property Line of School District Property by'the construction of Watermain and Appurtenances, according to the plans and • specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 12th day of August, 1986. Mayor City Administrator • RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT • RESOLUTION N0. 8350 ASSESSMENT ROLL NO. 221 Project No. 86 -10 WHEREAS, by a resolution passed by the Council on the 12th day of August, 1986, the City Clerk was directed to prepare a proposed assessment of the cost of improving School Road from McDonald Drive to South Property Line of School District Property by the construction of Watermain and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 9th day of September, 19869 in the Council Chambers at City Hall at 8 :00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on • the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 12th day of August, 1986. Mayor City Administrator • RESOLUTION NO. 8351 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 221 Project 86 -10 WHEREAS, cost has been determined for the improvement of School Road from McDonald Drive to South Property Line of School District Property by the construction of Watermain and Appurtenances, and the bid price for such improvement is $40,046.00, and the expenses incurred or to be incurred in the making of such improvement amount to $8,810.00, so that the total cost of the improvement will be $48,856.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $38,045.46, and the portion of the cost to be assessed against benefited property owners is declared to be $10,810.54. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public . inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 12th day of August, 1985. Mayor City Administrator ►J PUBLISHED IN THE HUTCHINSON LEADER, ROTCHINSON, MINNESOTA, ON TUESDAY, AUGUST 19TH, 1986. • NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. ASSESSMENT ROLL NO. 221 Project No. 86 -10 Hutchinson, Minnesota August 12th, 1986 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the 9th day of September, 19869 in the Conneil Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of School Road from McDonald Drive to South Property Line of School District Property by the construction of Watermain and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. • An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. • Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $48,856.00. Gary D. Plotz, City Administrator Hutchinson, Minnesota .wrsaw sV, nwa.a,w v. rnama rXLUa' M. so -lu {Uar Pan Dail H 59.93 OeNOated �� MASLOW V. PRIEBE SCHOOL ROAD FROM MCDONRLD DRIVE TO SERVICE LEAD t 41 inn AA Cbeaked bH CAL RICE SOUTH PROPERTY LIME OF scRODL DISTRICT PROPERTY NO. YNS. SPREAD z la WATERMATH G APPURTENANCES UNIT USED t PROHT FOOT ASSESSMENT 001E W. on ACCT. PARCEL NAME A ADDRESS ADD ICE OR SERVICE TOTAL REDITS ASSESSMENT Hutchinson School Dist. 0623 Central District Offices 30 Glen St. No. Hutchinson, HN 55350 06 1.200.48 5 10,010.54 Loretta McDonald Rt. 4 OUTSIDE CITY DEFERRED Hutchinson MN $5350 566.00 5.620.381 -0- 1 $ Weihe 6 Jacobson OUTSIDE CITY .0- DEFERRED $ 9.610.06 City of Hutchinson 37 Washington Ave. Nest OVERSIZE Hutchinson NN 55350 $5,701.50 $17,113.52 $ 22 015.02 Total Interest.... Orand Totals...... PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 1986, AND ON TUESDAY, AUGUST 5TH, 1986. • NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 86-11 PUBLICATION NO. 3588 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 12th day of August, 1986, to consider the making of an improvement on Waller Drive from 6th Avenue N.E. to 2501 North by the construction of Curb and Gutter and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is $5,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: July 22nd, 1986 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 19861 AND ON • TUESDAY, AUGUST 5TH, 1986. NOTICE OF REARING ON IMPROVEMENT PROJECT N0. 86 -12 PUBLICATION NO. 3589 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 12th day of August, 1986, to consider the making of an improvement of a Proposed Service Road on the North Side of T.H. 7/22 Best from Highway Station 995 to Station 1001 by the Dedication of Right -of -Way and the Construction of Grading, Temporary Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for • such improvement is the benefited property. The estimated cost of such improvement is $24,900.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City Clerk �) Dated: July 22nd, 1986 PLRASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, VHETHBR YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. r� L Big Bear Farm Stores, Inc. 640 54th Avenue North Box 1247 St. Cloud, Minnesota 56302 612 -251 -9000 August 7, 1986 Paul Acklund - Mayor City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mr. Acklund: Thank you and the Hutchinson City Council for your concern with the access problem at the Big Bear Store on Highway 7 West in Hutchinson. I am planning to attend the public hearing on August 12 and hope that we will have council support on the frontage road project. I would appreciate a letter from you or the council supporting the frontage road solution, which would aid in securing cooperation from the Dept. of Transportation in parallel construction of the safety project and the front- age road project. Sincerely, Greg Johnson Exec. Vice President GJ1cas AUr 1986 RECE' (�_7' • • • ENGINEER'S REPORT CITY OF HUTCHINSON DATE: July 22, 1986 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Service Road Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of August, 1986. PROJECT N0. 86 -12 - Service Road on North Side of T.H. 7/22 West from Highway Station 995 to Station 1001 by Right -of -Way Dedication, Grading, Temporary Surfacing and Appurtenances Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest 20,500.00 1,435.00 1,435.00 0.00 1,530.00 TOTAL-- -- -- ---- ---- ---- ----- ---- - - -- -$ 24,900.00 Assessable Cost $ 12,450.00 Deferred Assessable Cost 0.00 City Cost 12,450.00 TOTAL--- ----- ---- ---- ---- ----- -- - - - - -$ 24,900.00 Respectfully submitted, Marlow V. Priebe Director of Engineering �, \NNE�ly �° 20 • r 3��T OF TPPNyeO • • May 19, 1986 \llllnl'ti� �1�1 1���E><unlu�nt (d Tr<in."j)()rtatic>n BOX 768 2505 TRANSPORTATION ROAD WILLMAR. MINNESOTA 56201 Mr. Gregg Johnson Big Bear Box 1247 St. Cloud, MN 56301 RE: S.P. 4308 -22 (T.H, 22) In Hutchinson Traffic Signal and Channelization Dear Gregg: I am responding to your telephone inquiry for more information on the referenced project. Gregg, as you know in the past ten years Hutchinson has been growing significantly primarily due to the 3M business and more recently to the growth of Hutch Technology. With the growth has come increased traffic in and around Hutchinson. Currently on Trunk Hwy. 22/7 on the west side of Hutchinson, there are about 9,000 vehicles per day. This figure is expected to grow to about 15,000 vehicles per day in the next 20 years. Along with the increase in traffic on this segment of highway, there has been considerable commercial development. These two factors have led to an increased accident rate on Trunk Hwy. 22/7. The increasing accidents have brought consid- erable concern from the community for safety on this segment of highway. We have studied the segment of highway from South Grade Road to Kowe Street and have determined that a safety improvement project is warranted. The project will include a signal at School Road and channelization (left and right turn slots) at School Road and California Street. The project has been developed so that two additional lanes can be added when funding is available. Current traffic levels would justify a four lane highway, but funding is not available. For your information I have enclosed a "layout" of the proposed improvement. The project will cost approximately $975,000: $75,000 for the signal and $900,000 for the channelization work. The federal government is paying 75% of the signal cost; the remainder of the signal cost will be paid by the city and the state. Most of the project, the $900,000 for the channelization portion, will be paid for with state funds. Gregg, this project has had a "fast track" development. Once we were able to obtain funding for the project we proceeded rapidly with the design aspects primarily because of the pressure from the community for this project. The principle criteria that we use for determining whether or not a public hearing must be held is whether or not we are requiring right -of -way. Since this pro jest did not require the acquisition of properties, we did not have a formal hearing, and it would not be required. Nevertheless, we do wish on all of our projects to communicate effectively with all parties effected by the work. Gregg Johnson May 19,1986 Page 2 We have met from time to time with the Hutchins --n City Council on this project. The most recent meeting was on Tuesday, April 2z, 1986. At that meeting your problem of getting your current convenient two -way access reduced to one -way access with a less convenient (back track) access from the other direction was discussed. Where there certainly was sympathy with your problem, it was also brought out that motorists still would be able to get to your place of busi- ness with some additional inconvenience. At the meeting it seemed as though the solution to your problem to those in attendance was to construct a fron- tage road from your property to the cross over at the Plowman entrance. One question which came up was whether or not a U -turn at School Road intersection would be legal. Subsequent to the meeting I looked into this question a little deeper. For your information I have enclosed a copy of the current statute. Basically, it reads that if there is good visibility and if there is no eminent danger for accidents or increased accidents that the U -turn is legal. I can assure you that we will not restrict the U -turn maneuver at this intersection unless we do determine that it is very dangerous and cannot be allowed. At the conclusion of the public meeting the council unanimously endorsed and approved the project as designed for further processing. We currently are planning to let the project for bids in July, and hopefully we will have the project completed this construction season. Gregg, since we talked several weeks ago, I have studied your problem to determine if there is anything we can do to help your situation. I should mention that the problem that you are encountering is one which frequently does occur on this type of a project, and inevitably someone does experience more inconvenience. In your case I have concluded that there is nothing which can be done to change the current design to provide better access for you. To alter would compromise safety for the motorists on the roadway. It is my feeling that the 9,000 motorists on the roadway each day deserve maximum safety and that the motorists who wish to get to your place of business can get there with slightly more inconvenience. I would be willing to discuss the project and specifically your problem with you in more detail if you wish. The solution to me does seem to be the construction of a frontage road between your property and the cross over entering the Plowman property, which as I men- tioned, the city is investigating. If you have any further questions or need more information, just inquire. Sincerely, James E. Koivisto Pre- Design /Traffic Engineer cc: K. A. Madole J. E. Nibbe Darrel Durgin tjJNNESOT4 vo Z0 Q 4 OF P 0 \(Illlll'tiOi<1 rwImrtmc,nl ul -I' rill lSI)AKl<ili(III BOX 768 . 5 TRANSPORTATION ROAD WIL., AR. MINNESOTA 55201 612/231 -5193 Dear Greg: i r\ V �a. I have received your letter dated 5/30/86 and am responding as you requested. My letter to you dated 5/19/86 summarized the project and the development of it. I am available to discuss your problem with you and examine any alternates • you propose. Since the project is going to be let for bids in July, any proposal should be considered soon. Our final plans are completed and a July letting is essential to complete the project this year. The project has been developed in conformance with established federal and state standards. I mentioned the public hearing requirements and project funding in my previous letter. A detailed environmental assessment is not required for a project of this type. Nevertheless, we have addressed several environmental issues in the project development process. The design criteria used are the federal and state standards established for roadway construction. Greg, while the project has been developed on a "fast track ", it has been properly planned and developed both for current and future traffic con- ditions on T.N. 7. The project will improve the roadway safety. As I men- tioned in my previous letter, it is unfortunate that traffic to your place of business will be inconvenienced. However, there doesn't appear to be any way to eliminate your inconvenience without compromising the safety of the 9,000 motorists each day except for the development of a frontage road. I think this alternate should be pursued. If you need any additional information, please inquire. Sincerely, Jim Koivisto 'Pre- Design /Traffic Engineer ;rr £ytrni Unn „rnnlr. E ^; nlurvr 3 —e�. June 6, 1986 \\ Mr. Greg Johnson Exec. Vice President Big Bear Farm Stores Box 1247 St. Cloud, MN 56302 Dear Greg: i r\ V �a. I have received your letter dated 5/30/86 and am responding as you requested. My letter to you dated 5/19/86 summarized the project and the development of it. I am available to discuss your problem with you and examine any alternates • you propose. Since the project is going to be let for bids in July, any proposal should be considered soon. Our final plans are completed and a July letting is essential to complete the project this year. The project has been developed in conformance with established federal and state standards. I mentioned the public hearing requirements and project funding in my previous letter. A detailed environmental assessment is not required for a project of this type. Nevertheless, we have addressed several environmental issues in the project development process. The design criteria used are the federal and state standards established for roadway construction. Greg, while the project has been developed on a "fast track ", it has been properly planned and developed both for current and future traffic con- ditions on T.N. 7. The project will improve the roadway safety. As I men- tioned in my previous letter, it is unfortunate that traffic to your place of business will be inconvenienced. However, there doesn't appear to be any way to eliminate your inconvenience without compromising the safety of the 9,000 motorists each day except for the development of a frontage road. I think this alternate should be pursued. If you need any additional information, please inquire. Sincerely, Jim Koivisto 'Pre- Design /Traffic Engineer ;rr £ytrni Unn „rnnlr. E ^; nlurvr 3 —e�. Big, :ar Marro titures. Inc. . �.ud. �l ulno.•�cl Oak'- _51 -�4)II II A; y 9, 1986 Mr. James Koivisto Pre- Design /Traffic Engineer Minnesota D.O.T. Box 768 2505 Transportation Road Willmar, MN 56201 Re: S.P. 4308 -22 (T.H. 22/7) in Hutchinson Traffic Signal and Channelization Dear Mr. Koivisto: Thank you for your letters of May 19 and June 6, 1936, explaining the above referenced project relative to my place of business (Big Bear) on T.H. 22/7. I have reviewed your reasoning for the project and the specific design elements you are proposing. Rh.ile I realize that highway projects are primarily designed for the mobility and safety of the general motoring public and frequently, as a result, limit the direct accessibility to some tusinesses such as mine, 1 have to aLestion the neet .cr o ;-vied this magnitude for the 'dentif'ed problems. ^rpm my know7sclge of traffic oerativ -s an:: the rsad'ways that are zsvgned to accpmmocate `iartzus . omes, _ really question your resign primarily because you are sn ;_ forecasting 15,000 vehicles per day twenty .ears from now. = was appalled when you 79- nior2C In your letter that a `are 2040 cad is j _:-'led with _otay's =.E_ c=- :s, a,c that ycu moK: be ouilding it !.-as a._. _: seem naSe :anerg a y'.iantim leap �-om the 201:. rcal.: a to a high :,:a raised island :esigiwinn e r'ght and lei: t.rr fares. You have liaprreggec pas`_ al :err3t nes that 7crva7, car accomodate ,'ur c:-ecastnL tra"f._. - "ese e" 0 ig Bear I . <n Stores. Inc. .. 4h 1'•rn ur Nor:h 2l. , ;.J' 40i;1. 01 :�: `I�•+uwl /2 nclude improvements to the existing roadway such as wide paved snoulders that could be used for right- turning vehicles and for by- passing left turning vehicles. The simple addition of lanes at an intersection can greatly add to the safety and capacity of the roadway. Widening the entire segment to four lanes of operations would accom- modate your forecasted traffic. Perhaps a two -way left -turn median lane could be considered to enhance accessibility, safety, and mobility. it seems to me, in this day of limited Stage, =ederal and Local dollars, that innovative engineering measures such as these would be fully explored prior to ex . pending close to a million dollars on a design that may not to required until volumes exceed 25,000 vehicles per day, (quite probably not in the next 25 years). if your engineering judgment dictates a need for this high type design, for T.Y. 22/7 then why have you apparently overlooked the future impacts that the existing frontage read will, have on intersections at School Road and Ca�ifornia Street. This frontage road is extreme], os_ 70 22;- . ^:;.w and it will be even closer when you widen to Tour .a ^es. 7ne _.Cse Proximity_Qf thIS frontage rC3d il'1' 3d-- cc •'liCtlnC C:^orTUSiry �T:ovementS tC tneSe intersect: s, re,%eY'rc th ?G': G'ff iCUit t0 COntrOland ^d3rd0US. .r most situations 'ike t ^45, frontage roads are relocated a ':5rsicerable diSta. ^.C° c:rrent des 4,1-, ter a ;ndica.es from .ne to en,n,ance saT_.J, _on .r Ol, e ?rlooked tn? .ay? roa- ro west as SC, 'when tiJU '• _crsieer the ,nique cort,rui-_ :hat Schcc' =.ca has 41,. _n? -jt._ sn are,, fatjre 5 o nth tram i,i �:,Cr2ase _cn'.,' Big Bear Far.i Stores, Inc n40 SJIh % %enue North Bos Ia7 >i. Cloud. >tinnesotn 56 U1. n l:_'`I -Vi100 /3 significantly as the area develops and this will add to the problems I have mentioned at the frontage road /T.4. 22/7 intersection. Your engineering judgment has also provided for a median .pening with a left -turn lane for exclusive access to the Plowman Ford Dealership. Considering that this access is approximately 790 feet from California Street and oniv 535 -en`� frcm School Road, : question the Jus-.:;4ca>icn For this. 'iis aoDears to be a concess'....n rather Char, good erg -,eerir.g since, under a normal design situation 'Cr a hign -type facilit such as this, cross -overs are restricted tc aapro:;mately mile 4ntervals. Your Provision Oi^ this excl'sive access not only limits the length of the .eft _,rn. storage ,are at School Road, but it Could attract more n'e ns ve :e`,,elcpment Jn that site resulting in .Tore tra"4ic and a t UtUr° s- 417 iCatiCn for Si ^yra1S. .f 1.!115 : %are OCr•Jr ,. Sign 81S at 4r:ersect:c' ^s _ eme :y t?Se t0 aff _ia�tl,. SCI ascenCe dJe ,he appai'e-.' _5�1 •n its deve'opment. r`LU.7C. grant _eS4 s E R g Bear Farm Stores, Inc. 541h 1 vnue North $o� 1247 >r. Cloud. Mui m, , S6302 n12- 257 -9000 /4 into a single lane at School Road intersection. 2. California Street and Konba Parkway should be re- aligned at this time to meet at T.H. 22/7. 3. Potential frontage road on both north and south sides of T.H. 22/7 should be considered and planned at this time, not as a later knee -jerk reaction to more prblems, not to mention the expense of a frontage project at a later date. 4. Design shows proposed driveway cuts north of on School Road, much closer to the proposed s4gned inter- . section than design criteria permit. S. it appears that with the potential for School 7 a_4 to become the obvious major north/south arterial, the design is remiss in not addressing the south Side `runt road connection. ' d i aim' - .ted i;i am o _P.� ly c.-Terre-: _ �: a v. .. � u�•1 ._3r2 'y be''e`!_ .hat JUr �e5' gr '.S 'd' "1 i 73rC 'enis ar- i - aS i!1 t ^e �.. _ T ... '.K j^.'J $,1'J ��Id c-es- J �je�C tC better a_ cSS ._- ...'f'e''_ zrJb�_Ts arc °ut'.:re _ ..�. . Drrerti,je measures yvJ z 4;- - ,,. 3tc 0 �9 Bit, Bear Farni Stores, Inc -J6 ;4th Ayen Ui N, rih Nut I:J' �I. (l��ud. Alin nr.ua jbw• Quill) "5 just because the project qualifies for "fast track" develop- ment through the bureaucratic process. : would appreciate your consideration and response at your convenience. Sincerely, ;�4 �� - Greg Johnson Exec. Vice President GJ /cas P,& , cc: K.A. Madole /District Engineer J.E. Nibbe /Asst. District Engineer Darrel Durgin /Director of Construction Poiicy d Edman /Planner /Commissioners Office -- a4e, — µ� Alderman Mike Carls /Hutchinson City Councilman Paul Acklund /.Mayor of Hutchinson W1 Di �,�NNESpT` p yr, C A P" ''r Or TPPN= Box -Ia Zc.__ rRANSPORTAT ON ROAD Y. i_�ryia R. M:NNES:TA S_.._ 612/231 -5193 July 17,1986 Mr. Greg Johnson Executive Vice President Big Bear Farm Stores 640 54th Ave. North Box 1247 St. Cloud, MN 56302 RE: S. P. 4308 -22 (T.H. 22) In Hutchinson • Traffic Signal and Channelization Dear Mr. Johnson: I am responding to your letter dated 7/9/86 concerning the referenced project and the many imperfections you have cited in our design. Hopefully, a few points will be clarified. First, past correspondence has explained the project and justification for it. This project is a safety improvement project consisting of two through lanes, channelized left turn lanes, right turn lanes, and a signal. The geometries have been prepared so future lanes could be easily added. When the additional lanes may be needed is debatable. We have many miles of four lane roadways which carry 10,000 - 15,000 vehicles each day. 25,000 vehicles each day on a two lane roadway is very heavy traffic. Nevertheless, there are many locations where two lane highways have been made safer with the addition of channelized left turn lanes and right turn lanes. Next, I will address the alternates you have suggested. First, you suggested combined right turn /left turn bypass lanes be constructed instead of the designed ':eft turn lanes and right turn lanes. The only places we use this design is at a "T" intersection and low volume crossroads. Second, you suggested a continuous two -way left turn lane in lieu of raised channelization. Channelizatio.n• is safer and more effecti,;s', controls traffic. Continuous two • wav left turn design is not recommended in ;h speed zones. Mr. Greg Johnson Traffic Signal Channelization July 17, 1986 Page 2 Finally, I will address the other design aspects you feel have not been properly prepared: Frontage road The city has done a good job of controlling access through the deve- lopment of the frontage road. We do realize that it would be desirable to have the frontage road further from the intersections, but the construction of this project will not make the situation any worse. In the future the frontage road setback can be altered or maybe it will have to be left as it is. Trade -offs are usually inevi- table. We considered extending the frontage road to the west, but the city did not want to develop it further at this time. California /Kouba Realignment We developed this intersection with the city and accomplished as much improvement as possible with existing right of way constraints. The intersection is being improved. !eft Turn Slot /Crossover at Plowmans This crossover is located about half -way between School Road and California Street. I agree with you that 1/4 mile between access points is desirable, but we felt the small compromise would not adversely affect the safety since adequate turn lanes are provided. It is also a possible point of crossover for Big Bear customers if a frontage road is built on the north side of the road (which the city is considering). Traffic at this point most likely will never get great enough for a signal. Driveway Cuts on School Road at T.H. 7 I differ with you. The cuts are far enough away from the intersec- tion. To conclude, I feel our design has very adequately addressed present and future traffic conditions on T.H. 7/22 on the west side of Hutchinson.. Your customers will be able to go to and from your place of business with 'some inconvenience. While this inconvenience is unfortunate, the safety of the. 9,000 motorists each day on the roadway cannot be compromised. Our plans are to proceed with construction this summer. Sincerely,_ Jim sg to Pre - DeDesignn. /Traffic Engineer . POLICE DEPARTMENT MEMORANDUM • • TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Criminal Justice Institute DATE July 21, 1986 I have submitted my name as well as Sergeants Kirchoff and Gregor to attend the annual Criminal Justice Institute in Bloomington. The program schedule is in the packet. This is a budgeted item and P.O.S.T. accredited. I request permission for all to attend. DMO:neb Q0 REGISTRATION Sunday, August 24, 1986 — 5 :30 p.m. to 7:30 p.m. Monday, August 25, 1986 — 7:30 a.m. to 9:00 a.m. MONDAY August 25, 1986 JOINT SESSION FOR JUDGES, LAWYERS AND LAW ENFORCEMENT PERSONNEL CONFERENCE ADDRESS 9:00 a.m. - 9:20 a.m. Honorable Hubert H. Humphrey, HI, Attorney General of the State of Minnesota ANALYSIS OF RECENT CASES AND DEVELOPMENTS 9:20 a.m. - 9:55 a.m. STOPS AND ROADBLOCKS —Janet A. Newberg 9:55 a.m. - 10:15 a.m. WARRANTLESS AUTO SEARCHES —Judge Philip T. Xanning 10:15 a.m. - 10:45 a.m. DWI 1986 — An analysis of the latest changes resulting from legislation, appellate and trial court decisions, including the new watercraft legislation —Mark S. Wernick 10:45 a.m. - 11:00 a.m. BREAK 11:00 a.m. - 12:00 noon OFFENSE RELATED DEVELOPMENTS — Interpretation of recent legislative enactments Sex Cases — Recent developments in confidentiality, privilege and appropriateness of tactics; impact of experts in sexual abuse cases. —Lucy A. Wieland Drug Cases — Recent developments relating to constructive possession, sentencing issues and stops. — Richard D. Hodsdon 12:00 noon - 1:45 p.m. LUNCH including an address by Chief Justice Douglas X. Amdahl, Minnesota Supreme Court 1:45 P.M. - 2:15 p.m. LEGISLATIVE UPDATE — A review of recent legislative activity in a variety of subject areas which impact Minnesota's criminal justice system Jean M. Gemal — Norman B. Coleman 2:15 p.m. - 3:00 p.m. RIGHT TO COUNSEL; MIRANDA; VOLUNTARINESS AND CONFESSIONS Joseph S. Friedberg 3:00 p.m. - 3:15 p.m. BREAK LAWYERS AND JUDGES 3:15 p.m. - 4:45 p.m. THE SIXTH AMENDMENT AND NIX V. WHITESIDE. So Your Client Wants To Commit Perjury? — A special videotape presentation analyzing the facts and circumstances in Nix V. Whiteside — including a client threat to commit perjury, the potential impeachment of a defen- dant, the impact on attorney /client privilege, and the application of the New Rules of Profes- sional Conduct — including commentary from Professor Geoffrey C. Hazard, Jr., Yale Law School. This presentation will be followed by a panel discussion of the potential implications for Minnesota practitioners. Panelists Include: — William J. Wernz — Douglas W. Thompson — William E. Falvey LAW ENFORCEMENT PERSONNEL 3:15 p.m. - 4:45 p.m. TORT LIABILITY ISSUES FOR LOCAL UNITS OF GOVERNMENT AND CRIMINAL JUSTICE SYSTEM EMPLOYEES — A discussion for law enforcement and other interested registrants. Joseph B. Marshall 5:00 p.m. RECEPTION TUESDAY August 26, 1986 JOINT SESSION FOR JUDGES, LAWYERS AND LAW ENFORCEMENT PERSONNEL 8:30 a.m. - 10:00 a.m. CIVIL DISOBEDIENCE ISSUES IN THE '80's — Civil disobedience acts and issues will be discussed in the context of labor strikes, farm foreclosure proceedings, protests directed at particular corporations and student protests in schools. Topics Include: • The Range of Criminal Liability — What can be charged? • Arrest and Prosecution — When, Why and How — Tactics for Law Enforcement • The Limits of Protected Activity — What is and what is not constitutional in the free speech, freedom of expression arenas • Good Advice — Practical tips on dealing with conflict situations; negotiations; avoiding criminal prosecutions Panelists: — Thomas L. Fabel, Panel Chair —Paul f Tscbida Judge Bruce C. Stone(Ret.) — Philip D. Bush 10:00 a.m. - 10:30 a.m. 609.035 AND 609.04 — SINGLE BEHAVIORAL INCIDENT AND LESSER INCLUDED OF- FENSES — The latest developments Judge Doris O. Huspeni — Stephen Ralbke 10:30 a.m. - 10:45 a.m, BREAK 10:45 a.m. - 11:15 a.m. PROSECUTORIAL ERROR OR MISCONDUCT — Michael F. Cromett l l:15 a.m. - 12:00 noon "FIVE KEY CASES" — An analysis of five recent Minnesota cases you have to know in order to operate within the criminal Justice system! Judge William A. Johnson 12:00 noon - 1:30 p.m. LUNCH (Included in registration) 1986 EVIDENCE UPDATE 1.30 p.m. - 2:15 p.m. CONFRONTATION ISSUES — William I Mauzy 2:15 p.m. - 3:00 p.m. SPRIEGL ISSUES — Michael McGlennen "EVERYTHING ELSE ABOUT EVIDENCE" Judge Patrick W Fitzgerald 3:00 p.m. - 3:15 p.m. BREAK 3:15 p.m. - 4:45 p -m. SMALL GROUP WORKSHOPS Working With Evidentiary Problems — Spriegl — Statements to Treatment Personnel — BELOTTI issues — Opinion Evidence Regarding Truthfulness — Non - Hearsay — 801(d)2e Co- conspirator Testimony or Contemporary Issues Relating to the Submission of Evidence and to the Use of Scientific Evidence — Minnesota Bureau of Criminal Apprehension Staff Members 5:00 p.m. RECEPTION WEDNESDAY 4 x �� ' KEYNOTE ADDRESS August 27, 1986 • p``•xi : THE U S. SUPREME COURT— A YEAR IN REVIEW 8:30 a m 11:3.0 a m ; :. An analysis of U.S. Supreme Court decision by the noted lecturer and author, Judge Cbaries R. Mo lan jr., Maryland Court of Special Appeals, Baltimore '- 10:2.m. =.IO:1S a m BREAK < 11:30 a.m. ADJOURNMENT (612) 587.5151 f/UTCN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: August 12, 1986 TO: Mayor & City Council ------- ------- --------- - - - - --- FROM• ' Marilyn --------------- Swanson, Administrative Secretary— — — — — — — — — - - - -- SUBJECT: Agenda ----- Item No. ------------------- 6 -b. - Ford Rolfe - - - - -- Mr. Ford Rolfe called to state that he would not be coming to the Council • meeting. He had talked to Police Chief O'Borsky and didn't feel it was necessary for him to appear before the Council at this time. cc: Dean O'Borsky, Police Chief 0 (612) 587 -5151 f/UTCH CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINIM 55350 M E M O R A N D U M DATE: August 6, 1986 TO: Ma or & City Council — — _ -Y - - -- - - -- FROM: Dean O'Borsky, Police Chief — — — — — — — --- - -- -- - -- — — SUBJECT: Complaint On Condition Of Property — — — — — — — — — — — — ---------- -- -- - - -- I looked at the property owned by Ford Rolfe, which was the subject of complaints by neighbors. • Mr. Rolfe had completed the mowing of the lawn there and agreed to pick up and remove some debris that was stored behind his shop. He says that he is in a commercial zone and is engaged in reconditioning vintage cars and, therefore, has a right to store them there. In my opinion, he is in reasonable compliance and that no further action be taken at this point. /ms • (612) 587 -5151 . !lUTfH' CITY OF HUTCHINSON 3' WASHINGTON AVENUE WEST HU7CHINSCN, MINN. 55350 M E M O R A N D U M DATE: August 1, 1986 TO: Mayor & City Council FROM: Gary D. Plotz_ City Administrator— — — — - — — — — — — — — SUBJECT: Step 3 Sewage Treatment Plant_ Proposed Scope of Work /— — Engineering Contract /Estimated Cost Mayor Ackland, Ralph Neumann, Randy DeVries, Marlow Priebe, and I met with Mike Hoff (CED) and Jim Miller (CED) regarding the next step in the process. • During the month of August the Council needs to forward a proposed scope of services /contract to the Minnesota Pollution Control Agency for their review and evaluation. From very preliminary estimates, our funding percent may move from 55% to 65% of total eligible costs. This is largely due to Don Roecker of CED /Donohue, the governmental liaison. I have been told by Jim Miller (CED) that this per- centage applies also to the engineering costs. The project appears to be on schedule. Donohue has met all the required dead- lines that we are aware of. The responsiveness to question(s) City staff have raised along the entire process to date has been excellent. CED /Donohue is asking formal action, contingent upon review as to the scope of services and fees by the MPCA. If there are any elements of the engineering contract that will require 100% local funding (we know of none at this time), we would bring these portions back to the City Council. Formal execution of the contract would not take place until after MPCA review and comment, and thereafter I understand the contract would be placed back on the Council agenda for a "final" approval. This would probably happen in Sep- tember /October. Mike Hoff and Don Roecker will be at the City Council meeting for a brief pre- sentation, and to answer questions. cc: Mike Hoff & Jim Miller /Donohue Ralph Neumann, Maint. Oper. Dir. Marlow V. Priebe, City Eng. Randy DeVries, Trtmt. Plant Oper. Kenneth B. Merrill, Finance Dir. W -(�' MANHOUR /COST ESTIMATE CONSTRUCTION RELATED SERVICES WASTEWATER TREATMENT AND CONVEYANCE FACILITIES 20 MONTH CONSTRUCTION PERIOD CITY OF HUTCHINSON, MINNESOTA BIDDING SERVICES Bidding - 200 sets of drawings OFFICE SERVICES Structural Process Electrical I &C Arch. HVAC Plumbing Civil Shop Drwg. Mgmt. OPERATIONS Final Plan of Operation 0 &M Manual Start -Up Performance Cert. FIELD SERVICES 9 Hour Day (8 -10 Hrs /Day) Construction Engineering (Full -Time) Resident Inspection (Full -Time) Construction Survey MBE /WBE /SBE ASSISTANCE MBE /WBE /SBE USER CHARGE UPDATE User Charge ESTIMATED TOTAL Hours 522 496 1,032 256 420 329 94 74 208 797 10 840 905 455 5,277 (24 Mos) 6,924 (22 Mos) 1,054 100 108 19,901 Hrs. Costs $ 68,000 223,500 112,000 798,500 7,000 7,000 $1,216,000 n u is LJ • WASTEWATER TREATMENT AND CONVEYANCE FACILITIES STEP 3 ENGINEERING SERVICES HUTCHINSON, MINNESOTA "SCOPE OF SERVICES CHECK LIST" Mark those items that will be performed by the consulting engineer. I. CONSTRUCTION RELATED SERVICES (CRS) A. Bidding Phase Activities Reproduction of plans and specifications. Total of sets. A competitive bidding climate and Minority, Small, and Women's Business Enterprise (MBE, SBE, WBE) participation could result in an increase in the distribution of plans and specifications. Bidding coordination for contracts. This will include response to contractor questions and preparation of appropriate addenda. Attendance at bid opening, bid tabulation, • research, and recommendations on award. Review Equipment and Material Data List provided by Contractor. Contract Administration Project Initiation Establish project files and reporting system. Submit bidding documents and supporting information to funding agency. Prepare contracts and coordinate execution thereof. Preconstruction Conference Develop preconstruction conference agenda. Identify and notify participants. • Conduct meeting. i � Prepare minutes and provide follow -up to questions. Get project started -- assist in issuing "Notice to Proceed." Applications for Payment Obtain "schedule of values" from the contractor. Review "Schedule of Valves ". Prepare contractor payment estimate forms. Process approximately applications for payment. Assist Owner in preparing documentation for funding agency reimbursement. Project Engineer Answer contractor questions relating to • contract interpretation. Assist Owner in preparing contract change orders and field modifications. _Review construction schedules submitted by the contractors. Provide Owner /funding agency coordination - -grant compliance. Site visits by Engineer to attend job site meetings to discuss and resolve project related questions. Provide input in public information meetings with the Owner. Assist Owner by providing input to general contract administration activities. Monitor status of shop drlwing submissions and advise contractor of missing submittals and submittals • requiring follow -up. • Assist the field staff in conducting a final inspection for the contract. Assist the field staff in issuing certificates of substantial completion. Assist the field staff in preparing punch -lists and monitoring the completion of items contained therein. Provide assistance to the Owner in preparing funding agency "close -out" documentation. Assist Owner in "wrapping -up" the project ": construction, payment, funding agency, state regulatory agency, contractor close -out documents, resolution of problems, etc. Submittals (Shoo Drawings, etc.) Establish project files containing separate file for each specification section for which a submittal is • required. Establish shop drawing submittal log subdivided by specification section. Prepare shop drawing routing (control) list identifying design personnel who will be doing the technical review. Prepare shop drawing transmittal form for each contractor. Explain and discuss shop drawing processing procedure to contractors at preconstruction conference. Log and route each shop drawing when submitted. Expedite the technical review of each submittal. Prepare reviewed submittals for distribution to contractor, Owner, and field personnel. Coordinate and chair individual prefabrication meetings on major pieces of equipment to minimize future disputes (e.g., clarification equipment, pumps, blowers, digester equipment, instrumentation and motor • control). Coordinate meetings with contractor to resolve disputes on the acceptability of proposed equipment and /or modifications required thereto. Technical Review and Designer Input During Construction The design disciplines (process, electrical, instrumentation, mechanical, structural, architectural, and civil) will review shop drawings for: Conformance with the intent of the contract documents. Compatibility of the submittal with interfacing drawings and technical data provided-by other contractors, suppliers, and /or manufacturers for the project. State the submittal's exceptions and deficiencies determined during the review process. Determine the status example: "Approved ", "Not Approved ", etc. of the submittal, "Approved as Noted ", Discipline personnel to visit the site at appropriate stages of construction to review the contractor's work for conformance with good trade practice in their specialty. Provide technical input into contract change orders and field modifications. Answer design interpretation questions from the owner, contractor, and inspection staff. Construction Staking Graphics Establish a base line and bench mark for "plant" construction. Establish control stakes for interceptor, water main, and outfall construction. Prepare record drawings for each contract. • • • Provide drafting required for contract change orders. INSPECTION Anticipated level of effort consists of: full -time resident project representative workdays) and full -time resident inspector(s) ( workdays) to monitor the entire project. Review contractor's progress schedules, schedule of submittal submissions, and schedule of values prepared by contractor and consult with Owner and Engineer concerning their appropriateness. Attend preconstruction conference. Arrange a schedule of progress meetings and other job conferences as required in consultation with Owner and Engineer and notify those expected to attend in advance. Serve as Engineer's liaison with Owner and contractor, and assist in understanding the intent of the Contract documents. Assist • Engineer in serving as Owner's liaison with contractor when contractor's operations affect Owner's operations. As requested by Engineer, assist in obtaining from Owner additional details or information, when required at the job site for proper execution of the work. Monitor receipt of submittals and samples, receive samples which are furnished at the site by the contractors, and notify Owner and Engineer of their availability for examination. Conduct on -site observations of the work in progress to assist Engineer in determining if the work is proceeding in accordance with the Contract Documents and that completed work will conform to the Contract Documents. Report to Owner and Engineer whenever he believes that any work is unsatisfactory, faulty, or defective or does not conform to the Contract Documents, and advise Owner and Engineer when he believes work should be • corrected or rejected. Verify that tests, equipment, and system • startups and operating and maintenance instructions are conducted as required by the Contract Documents and in presence of the Owner's personnel. Accompany visiting personnel representing public or other agencies having jurisdiction over the project, record the outcome of these inspections, and report to Owner and Engineer. Consider and evaluate contractor's suggestions for modifications in drawings or specifications and report them with recommendations to Engineer. Maintain at the job site, files for correspondence, reports of job conferences, submittal and samples submissions, reproductions of original Contract Documents including all adenda, change order, field orders, additional drawings issued subsequent to the execution of the Contract, Engineer's clarifications and • interpretations of the Contract Documents, progress reports, and other project related documents. Keep a diary or daily reports, recording hours on the job site, weather conditions, data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily activities, decisions, observations in general, and specific observations in more detail as is the case of observing test procedures. Record names, addresses, and telephone numbers of all contractors, subcontractors, and major suppliers of materials and equipment. Furnish Owner and Engineer periodic reports as required of progress of the work. Report immediately to Owner and Engineer upon the occurrence of any accident. • Review applications for payment with contractor for compliance with the established procedure for their submission and forward them with recommendations to Engineer, noting particularly their relation to the schedule of value, work completed, and materials and equipment delivered at the site but not incorporated in the work. Assist Owner in monitoring contractor wage rate compliance. Before Engineer issues a Certificate of Substantial completion, submit to contractor a list of observed items requiring completion or correction. Conduct final inspection in the company of-Engineer, Owner, and contractor, and prepare a final list of items to be completed or corrected. Verify-that all items on final list have been completed or corrected and make recommendations to Engineer concerning acceptance. • FINAL PLAN OF OPERATION The final plan of operation shall identify specific actions and related completion dates to assure that the facility and all associated personnel are properly prepared for startup and continued operation. The final plan of operation shall provide a sequential description of, and implementation schedule for, those activities necessary to assure cost - effective, efficient, and reliable startup and continued operation of the facility. OPERATION AND MAINTENANCE MANUAL PREPARATION Identify and list the addresses and telephone numbers of emergency services such as police, fire, and ambulance, regulatory agency District Offices, consulting Engineers, utilities (24 -hour emergency and general business), etc. List the steps necessary to report spills and bypassing. Describe important units in the sytem as to function, operating characteristics, and control features. Give design data such as waste strengths, loading rates, • expected efficiencies of each unit, and important design formulas. Include a process plan or flow diagram and identify each • significant valve or control point. Describe the system's flexibility of operation modes. Describe each unit's startup and shutdown procedures. Describe the emergency system and include a step -by -step outline to follow in case of power failures, equipment failures, flooding, etc. Each manual will have a section devoted to troubleshooting. A chart giving "symptoms - problem - cause and cure" is a means of achieving this. Propose an operational records system and include actual examples of forms. Include a discussion giving the reasons for those tests needed for permit reporting and those necessary for good process control. Propose a worksheet system for laboratory and process use with blank worksheets and filled out examples. Coordination of maintenance recommendations with available • "Manufacturer's Operation & Maintenance Manuals ". Describe the maintenance of safety equipment, its use, and where it is located. Provide a procedure to report accidents. USER CHARGE SYSTEM The Engineer will prepare a user charge system and sewer use ordinance, in general compliance with the requirements of the regulatory agency, by providing the following: Review Owner's existing records regarding plant flows and pollutant loadings, and generally define the discharges by different classes of sewer users. Review Owner's records regarding present costs of providing wastewater collection and treatment services and estimate future total annual costs of operation. Preform a cost of service analysis. n • Calculate unit costs for providing services and develop a user charge rate schedule. Outline procedures for Owner to implement and administer user charge system. Prepare a preliminary draft of a sewer use ordinance and assist Owner's attorney in preparing a final draft of the ordinance. Prepare a report showing the development of a user charge system for presentation to Owner. STARTUP AND PERFORMANCE CERTIFICATION Pre and Post Startup Training Pre -start discussion of process. 0&M manual review. Process optimization and monitoring instructions. Discussion of equipment as related to the treatment process. • Fine Tuning of Processes Laboratory correlation of results of operations. Equipment sequencing and operating time. Chemical optimizing. Laboratory Procedure Analysis review. Lab setup. Lab reports. Maintenance Management System Lab schedule. Preventive maintenance card system. Valve turning schedule. • Records Management System Daily operating system. Monthly reports with lab and plant data. Performance Certification Observe the operation of the facility during site visits to gather data about the operation of the unit processes and equipment to make determinations about the facility's compliance with project performance standards. Advise the Owner about the operation of the unit processes and equipment based on the observations made by the Engineer, and advise the Owner of the Engineer's opinions relating to operating policies, financial management, laboratory control, process control, general plant safety, and general emergency operating programs as they relate to the facility's ability to meet project performance standards. C� Provide the Owner with a field memorandum which will summarize the Engineer's observations and recommendations during each site visit. Each memorandum will be submitted to the Owner at the . completion of each site visit. Advise the Owner, by written report, whether or not the facility is capable of complying with the project performance standards. f The Engineer will provide the following assistance to the Owner in the liaison and coordination of MBE, SBE, MBE activities mandated by the Owner'a funding agencies: Print additional plans and specifications for the increased bidding activity resulting from MBE, SBE, WBE involvement. Assist the Owner in conducting a pre -bid meeting to answer MBE, SBE, WBE- related questions prospective bidders may have regarding the MBEW, SBE, WBE utilization program. Answer MBE, SBE, WBE- related questions during the bidding phase. • Assist the Owner in evaluating each bid to determine its responsiveness to the MBE, SBE, MBE requirements and in evaluating the apparent low bid to determine responsibility of bid. Assist the Owner in monitoring the contractor's MBE, SBE, WBE activities to ensure that the intent of the program is being maintained by the contractor during the course of construction. rI L CI Gary Plotz Hutchinson City Hall Hutchinson, CITIZENS BANK 8i TRUST CO. City Council MN 55350 RE: Citizens Bank Centennial Celebration August 4, 1986 4 < AUG 198 g�,�'1VED 8Y Dear Gary, I would like to submit a request for consideration by the council for the possible blocking off of the street between Library Square • and D. J. Mac's from 1:00 until 5:00 p.m. on September 13th, the day of our centennial celebration. • We had intended to place antique cars and farm equipment on the street for the celebration but there was some concern by the car owners that someone might run into the vehicles while they were parked there. It is for this reason that we are requesting that the street be roped off during the time mentioned above. I believe that the time from 1:00 to 5:00 would not be a peak time for D. J. Mac's and would not conflict with their evening dinner hours. If this could be considered at your August council meeting, it would be greatly appreciated. If you have any further questions, please do not hesitate to contact me. $,incerely / Joel C. Kraft Vice President JCK /jml OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON, MINNESOTA 55360 • PHONE: 612/587 -2233 6 _0E !6721 587 -5151 i i ;VZ/ cH CITY OF HUTCH/NSON ON AVENUE WEST / / � � � ,�Ijpr 55350 AUGUST 8, 1486 TO: MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------------------------------------- SUBJECT: REQUEST TO ATTEND GFOA TRAINING SESSIONS ---------------------------------------- ---------- -- - - - -- The national GDVermental Finance Off iciers Association is holding several training sessions in Minneapolis this month. It is a rare opportunity to have the benefit of a national recognized seminars in this area. Although is was not budget I would request the council approve my attendance at the Fixed Asset Accounting and Reporting seminar as . well as Money Market Management for Governments seminar. Cost of this would be $125 for the former and $260 for the latter. I would be traveling into the city each day and would not require the accomdations being offered. Both Seminars are offering material that seems to be very applicable at this time I would request authorization for the attendance of these two seminars. Funds would be availabe between the finance budget and the City Administrators budget. Gary has indicated he will not be using all of his budgeted conference budget this year. ..� I11iil YIII(rIIIIIIIIIIIIIV YIIIIIIIIIIIIIIIIYIIIIId1IIIIIIIIIIIIIII WW11i IIIIIIIYIIIIIN0111II III II IIIIIIIIIIIII WI I a y `twr.�Yara - x-e:'' 3r3�r r t Enrollment : • Session Schedule minutes ($6.50). Taxi $20. Free Registration Is open to GFOA The one-day Fixed Asset Account -' puking. Razes: $50 single or "- members and all other interested ing Seminar begins at 9:00 a.m. 's. -' double with government 10: $58 Persons. To enroll, please orapletc and concludes at Q90 p.m The single and $68 double without I the attached registration form and 2'A:day Money Market Manage ti Plm 99a �• " ' r E. return It with our check at leant ment Seminar and Adywt ed ' X r,% ,b' Y x s Note (,Yednnrd ptunbe+ or Om nve working days prior to the - Financial Reporting Seminar begin °r talent', room devoen to rewined seminar(s) to the GFOA Carom , ` at 990 bps: each day and ®n a ,,,; leevelopment Center, 180 North r dada µ 400 p.m. on the first two Michigan Avenue Suite 800, is w "days ln� at noon on the final day Chicago, Illinois 60601 rr i " Cbeck,Ia ansi distribution of 1,W, (312/977$100)_ U _ r r Wminm materiel will take OT a Seminar are $2d) for GFOA &.t10 to 9:00 R.M. prior to Registrations will be incepted by Yhom & moil only on a f served basis (no telephone or m Y Y site registrations will be accepted) C make their own room reservations The reg:stration fee must amour- " " A $50 late cancellation service ." parry the ocgistrai ion form. ' '- charge per seminar will be levied Registrations will be confirmed by f for cancellations received within mail by the Center. Enrollment for f five working days of the pro - the seminars) will be limited to g gram(s). No refunds w(fl her allow participant - faculty interest- g granted far uncelltliou received Lion; to avoid diumimintmsm, d daring or after me seminar(s). please register u tartly u possible. C Cancellations will be accepted by membership fee accompanies the selgehone (312/977 - 9700): how - Tuition e ever, written refund requests are The fees for the Fixed Asset Ar. r required. Advance study material counting Seminar are $125 for ( (if any) must be resumed m the GFOA mom hers and $175 cur non- C Cemcr before a refund will be members. The fees for the Money ' ''sued. The Center is not re- Market Management Seminar and s spnasible for making or cancelling h Ad' ed F' ' I R r Minneapolis -St. Paul International I e sane manna spin ag Seminar are $2d) for GFOA Location and members and $310 for nonmem- Accommodations Hers All registrants are requested to The rtes cover written materials, make their own room reservations one luncheon per seminar, and on the attached hotel rmcrvaum ooffee break•. Lodging or other form at least three weeks prior to meals are ..(included. Checks the seminar(s). Reservations m- shonid he made payable to the ceived within three weeks of the Government Finance Officers seminar(s) will be subject to avail - Association In U.S. dollars. ability. If you must make or cancel Note: Attendance at the member hotel reservations by telephone, be rate is permitted if GFOA certain to identify the Government membership fee accompanies the Finance Officers Association by rcgistraricm Also, a one - for -one came. sub,nlwion is allowed u, The seminars) will be held at the nonmembers for members, c.g., if Minneapolis Plana Hotel, 315 a government or firm has one Nicollet Mail, Minneapolis, Min - membtr, another staff member ossota 551(11 (612/332.1000), attend at the rremher rat,. Twelve miles, 25 minutes from Cov ntact GFOA', Membership Minneapolis -St. Paul International Cemxr at 312/977 -9700 for Airport via airport bus every 20 membership inlpmtmmn. f e -- 'The International D;; GFOA Career U e.. CPE Credit r,F w-, .e r• -' Cum Development Center train it g programs meet the standards �!3✓•.7' and procedures to qualify fee CO_ o-; tinning Professional Education (CPE) credit for CPAs. One -day seminars qualify for 8 CPE credits, two day seminars qualify for 16 CPE credits; and 245-0a r seminars qualify for 20 CPE credits. Scheduling Note Tbc tho.e- nremioned seminars are al,, ¢mantel, scheduled as follows in 1986 (subsequent brochures will indicate ri x c evelopment 4 rtli f -t. P - yes sue. y e. J% JUST 1986:, { AUNARS FIXED ASSET ACCOUNTING AND REPORTING August 25, 1986 Minneapolis, Minnesota $125 GFOA members, $175 nonmembers In cooperation with the Minnesota GFOA MONEY MARKET MANAGEMENT FOR GOVERNMENTS August 26 -28, 1986 Minneapolis, Minnesota $260 GFOA members, $310 nonmembers In cooperation with the Minnesota GFOA ADVANCED FINANCIAL REPORTING V � !741111. Fixed Asset Acvounting Money Market Management 1— * Career Develo meat— The broadening technical and managerial roles of governmental 'era • r n P frs requue a continual development of expertise and gl ills. The need for expanded knowledge and soptus[lca , ��TM.a�'x ,,: r , i ties and rocedures demands tin om ex sure to x� ^a �' k. or .the � q P 8 � 8 � t � ent information. Since 197tr "the Career Development x, y� t^;= r) >' t Cipvernment Finance Officers Association of Fhe ad�,�GFOA) has'¢evelopedg sponsorai_and pregpp..d'- Appropriate fixed asset records are vital to the effective safeguarding of fixed Wins owned by a government and to provide accountability for individual rescon. entrusted to it. Adequate in- surance coverage requires amurate fixed asead raords to develop insurable values for governmentowrned property and equipment as well as for proof of lost for claims. In addition. appropriate fued assn raords fadlltate effective management planning to man long - range reads for replacconem of existing piop"ty and equipment. Proper fied asset and deprouation ac. wonting are clearly prerequisite to the Rapidly shifting interest rates have jarred the financial markets in recent years. Many public investment officers have been able to realize attractive ,"urns for their governmens while others have failed to take advantage of new investment opportunities. At the same time. the chilling effect of bank and business failures forces public money managers to conduct their own credit analysis. This intermediate - level, fundamental, and tohmcal seminar is .pecifically tl.ne0 in the practicing investment of five need for a wrong understanding of portfolio management techniques. The program focuses on methods for ing opportunities available to government administrators and • a others who share'the Centers commitment to meet increasing i R nane. demands for more effective government a i generation -of reliable and accurate iv formation concerning the cost of in- dividual services provided by , Such cost information u needed for effective management de ial mak- ing. Similarly, the proper reposing of fixed assns is esaenual for fair prescil tion of financial position and resuW of operations in conformity with generally accepted accounting principles (GAAP). Program This one-day seminar is designed to provide government finance officers, property accountants, and others - responsible for fixed assn records with the basic information necessary for actively managing public investmems. After a brief intrrdu.ory review of available investment alternatives, the more technical aspects of the money marks are examined, with special em- phasis on investment strategies and technique employed by active pu- dcounu in the financial markets. Program Using a series of simulation exercises to enable participants to apply their, newly learned techniques to actual in- vestmem situations, this 2'h-day seminar goes beyond conventional aca- demic and textbook versions of Port- folio theory It is designed for in- service governmental investment of. facers and assumes limited knowledge of fundamental investment concepts. Participants learn how to use the technical and conceptual tools em- ployed in professional money manage- men(. Seminar topic, III • Survey of Money Market my ru- menn,Yield Differentials, and Risks • Factors Affect ing Inwi,st Rates • Organization, Purpose, and Function of the Federal Rnerve Board • Instruments of Monetary Policy; Open Mark. Operations; Modenny Aggregates • Introduction to the Yield Curve, Riding the Yield C,: rve, and Bill Rolls • Velmog /costing /lifing — sources of cost data and life expectancies • Classification /coding — de Bribing fixed ml and coding requirements • Maintaining fixed assn records — acqui.sitions, modifications, retire- merits, transfers, and property manuals • Infrastructure — applying inventory techniques to thew asap • GA AP overruling and reporting — requirements, transfers, capitalization of interest, and a review of the GASB project • Yield Curve Analysis; Pronouns In- terest Rates; Trading on the Yield Curve • Arbitrage Investments of Bond Pro- ceeds • Founic al Futures and Cash Futures Relationships • Banking Relations: Services, Pcliucal Considerations, and Requests for Proposals • Relationships with Securities Dealers • Evaluating the Creditwor. nines, of Depositories • Matrix Analysis, Charring, Volatility, Yield ti- Maturity, and Durninn • In.'d.ncut Information .Sources Faculty Mkkael Atwood, Muneger, Peat, Marwick, Mitchell & Co., Washington. D.C. James V. Battig.it Director of Accounting, Montgomery County, Ohio Paul E. Glick, Assistant Director, GFOA Technical Services Center, Chicago, Illinois Arnold M. Manaus , Regional Sales Manager, Industrial Appraisal Company, Park Ridge, Illinois himmi t Note: Participants are re- quired to bring a copy of GFOA', recently published /nvesurg Public Funds. If you do nut have a copy, von may order it on the au iv ached regta- tion form. Faculty Rheu D. Harrell, Audit Manager/ Public sector Group, Touche Ross & Co., Atlanta, Gentgia Girard Miller, Director, GFOA Technical Services Cenmr, Chicago. Illinois ' T"his cocci i e scourar is d s gned for 3 ponents, emphasizing creativity. Effec establishing or improving fixed assn ` acwuming and reporting systems in t... stare dr local governments. It examines i C. the purposes and objectives for de t mulinn, and her namvtcd par- establishing or improving fixed assn throughout the seminar, and graphic Inventory systems. The steps in Governmental Services RMO Main establishing, improving, and maintain- ] ing a fixed asset inventory system will and fluid equity be explored in detail including: lid•Jnccd rl,tt, .If,. .- u..l • Planning — the development of a plan for establishing and maintaining fixed assuir inventory systems $ • Inventorying — land, buildings,im- J,aa proyements, machinery and equip I I ,.,, ... ml and utility assets facers and assumes limited knowledge of fundamental investment concepts. Participants learn how to use the technical and conceptual tools em- ployed in professional money manage- men(. Seminar topic, III • Survey of Money Market my ru- menn,Yield Differentials, and Risks • Factors Affect ing Inwi,st Rates • Organization, Purpose, and Function of the Federal Rnerve Board • Instruments of Monetary Policy; Open Mark. Operations; Modenny Aggregates • Introduction to the Yield Curve, Riding the Yield C,: rve, and Bill Rolls • Velmog /costing /lifing — sources of cost data and life expectancies • Classification /coding — de Bribing fixed ml and coding requirements • Maintaining fixed assn records — acqui.sitions, modifications, retire- merits, transfers, and property manuals • Infrastructure — applying inventory techniques to thew asap • GA AP overruling and reporting — requirements, transfers, capitalization of interest, and a review of the GASB project • Yield Curve Analysis; Pronouns In- terest Rates; Trading on the Yield Curve • Arbitrage Investments of Bond Pro- ceeds • Founic al Futures and Cash Futures Relationships • Banking Relations: Services, Pcliucal Considerations, and Requests for Proposals • Relationships with Securities Dealers • Evaluating the Creditwor. nines, of Depositories • Matrix Analysis, Charring, Volatility, Yield ti- Maturity, and Durninn • In.'d.ncut Information .Sources Faculty Mkkael Atwood, Muneger, Peat, Marwick, Mitchell & Co., Washington. D.C. James V. Battig.it Director of Accounting, Montgomery County, Ohio Paul E. Glick, Assistant Director, GFOA Technical Services Center, Chicago, Illinois Arnold M. Manaus , Regional Sales Manager, Industrial Appraisal Company, Park Ridge, Illinois himmi t Note: Participants are re- quired to bring a copy of GFOA', recently published /nvesurg Public Funds. If you do nut have a copy, von may order it on the au iv ached regta- tion form. Faculty Rheu D. Harrell, Audit Manager/ Public sector Group, Touche Ross & Co., Atlanta, Gentgia Girard Miller, Director, GFOA Technical Services Cenmr, Chicago. Illinois ' T"his cocci i e scourar is d s gned for reports within the existing Bamew ink of ponents, emphasizing creativity. Effec Statistical SPftmn of a CAtR Faculty fi e off . to u: - ... depem generally accepted accounting principles live communicat m _ o,hhelucd • Orgarrianon and p oncruaron Mark W. Dick, Area Inuca., for de t mulinn, and her namvtcd par- (GAAPI- throughout the seminar, and graphic • Re con, ev, odor cv np,n.cs. Governmental Services RMO Main in no h,,, had ssf r cn ,in the The con our e amines' Jet l Bnuncial presentations will be d scuscd, and fluid equity Hindman. Nlohun, F: a.' tunitnb lid•Jnccd rl,tt, .If,. .- u..l r halm', I'll j.. ,vn, t_ tit. c. whh an .... l sits on S m a bP as it 1 J J,aa rib„ I. I run -on. I I I ,.,, ... � tll�111l I1rMIJI M11MIIIAIIAIAIJAII I I�IIIIAMI�III 'MIAIIldAdlA1llllll Iliilllllli'111A1111" �� (Il lllllllillll II il4lill#IRIIII1IUIIIUII1 11 IIIPJ °II�11iIPIIPIOIINlllll1 HIM lI III 11 191 111 f111 111111 ,... (612) 587.5151 RlmW, CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 8, 1986 TO: Mayor & City Council - --- ------ -- ---- -- --- --- - - ---- FROM: Gary D. Plotz, City Administrator ---------- ---- -- -------- - - -- -- SUBJECT: Annual Board Retreat _ Hutchinson Community Development Corp. The annual workshop/ retreat of the Community Development Corporation will • be held at the St. Cloud Holiday Inn September 4 and 5. As staff to the Board, John Bernhagen and I request authorization to attend. /ms cc: John Bernhagen � -F 0 0 • ORDINANCE NO. 19/86 AN ORDINANCE TO VACATE DRAINAGE AND UTILITY EASEMENTS LOCATED IN ORCHARD PARK FIRST ADDITION THE CITY OF HUTCHINSON ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate said drainage and utility easements. SECTION 2. That drainage and utility easements are hereby described as follows: Drainage and utility easements lying six feet on each side of the south line of Lot 1 and the north line of Lot 2 and the south line of Lot 2 and the north line of Lot 3 for the entire length of said lots, Block 2, Orchard Park First Addition SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this day of ATTEST: Gary D. Plotz City Clerk Paul L. Ackland Mayor MTN 7 -2 , • RESOLUTION NO. 8345 AUTHORIZING THE CREATION OF A POLICE FACILITY CONSTRUCTION FUND AND TRANSFERING $99,500 FROM THE FIRE HALL CONSTRUCTION FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: THAT a fund is hereby created for the purpose of construction of a police facility. THAT $99,500 is hereby transfered from the Fire Hall construction Fund as authorized by the speical election on May 13, 1986 Adopted by the City council this 12th day of August 1986. ATTEST: C --------------- - - -- -- Kenneth B. Merrill Asst. City Clerk • --------------- - -- Paul L. Ackland MAYOR k • / f612) 587 -5151 CITY OF HUTCHINSON '`?N AV�-PyuE WEST - Y9iNN 55350 AUGUST B, 1986 TO: MAYOR k CITY COUNCIL -------------------------------------------- ---- -------- - - - - -- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------- -- --- ------ ------------ - - ---- SUBJECT: RESOLUTION SETTING LOCATION AND NAMING OF ELECTION JUDGES ----------------------------- -- -- ------------------ -- ---- I will have a resolution naming the judges and also naming the new recreation facility as the location for the upcoming election. There are two election dates the September 9 Primary and the Novemeber 4 General Election. • RESOLUTION NO. 8346 RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE CITY PRIMARY AND GENERAL ELECTION WHEREAS, Chapter 205, Section 205.175, Subd. 1 of the Laws of Minnesota, states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the time during which the polls shall remain open for the City Primary and General Elections, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the City Primary Election of September 9, 1986 and the General Election of November 4, 1986, and the City Clerk shall give such notice of these election hours as is required by law. 2. That the polling place to be used during the 1986 City Primary and General Election for all precincts will be in the Recreation Center located at 900 Harrington Street. • 3. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 12th day of August, 1986. ATTEST: Gary D. Plotz City Clerk • Paul L. Ackland Mayor ELECTION JUDGES CITY OF HUTCHINSON PRECINCT 1 JULIE FLAA Chairperson 534 VERNA ANDERSON 765 EVA MAAS 332 ROSINA JOHNSON 450 MARY WANGERIN 7 PRECINCT 2 BLUFF SPRUCE HWY 7 E. ROSE LANE NO. WOODS AVE. SEDONA MILLER Chairperson 714 SHADY RIDGE MARGARET SORENSON 44 CENTURY AVE. DELAIN ROLFE 844 SECOND AVE PHYILLIS WESELOH 1109 LEWIS AVE. EVELYN PROCHNOW 10 NO. GLENN ST. PRECINCT 3 DORIS DAGGETT Chairperson 440 DALE PAT KUESTER 545 GRAHAM LA VERNE MILLER 505 LARSON ST. TESI ANTONY 335 CHARLES DARLENE KNI66E 674 HARRINGTON PRECINCT 4 JO GILHOUSEN Chairperson 621 FOURTH AVE SW. NORMA SCHEPERS 305 PISHNEY LANE GERALDINE JOHNSON 558 JUERGENS RD. ROSEMARY SANTLEMAN 527 JUERGENS RD. GLADYS MADSON 528 KAY STREET PRECINCT 5 MILDRED NELSON Chairperson 316 HASSEN GRACE KOTTKE 1028 JEFFERSON ROSE KADLEC 325 JEFFERSON MARY J. BRUMMOND 716 HASSAN ST. IRMA KREIE 55 SHERWOOD CIRCLE RESISTRAION TABLE --------------- -- FERN FRANK 545 LYNN ROAD NORMA TOTUSHEK 515 LARSON 0 LJ RESOLUTION NO. 8347 $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000.00 is hereby transferred by the Liquor Store to the General Fund. Adopted by the City Council this 12th day of August, 1986. • Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Clerk • 7-6L • 0 BID TABUTATION CITY OF HUTCHINSON PROJECT 1986 Street Dept. Maintenance Materials DATE August 5, 1986 -'2:00 P.M. BIDDER SURETY AMOUNT Koch Asphalt Company St. Paul, MN X CUTBACK ASPHALT Gal. $9,387 RC -250 - 10,000 FC -800 - 10,000 MC -300 - 10,000 Gal. 8,887 Gal. 8,887 / (612) 587 -5151 • HUTCH/ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON MINN. 55350 M E M O R A N D U M DATE: August 4, 1986 TO: MAYOR AND CITY COUNCIL — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — PROM: DOUG MEIER - MOTOR POOL ------------------------------ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SUBJECT: Purchase of a used 1978 tandem dump truck ------------------------------ This is to imform the Council that truck specifications were sent to approximately twenty three dealers and the return bids were opened in the Council Chambers at City Hall on the 22nd of July 1986. It was possible for some of the vehicles that were bid to be delivered to the motor pool garage and they were driven by motor pool and street • department personnel. Those vehicles that could not be delivered here were inspected and driven by Larry Karg and myself. After discussing the merits and faults of each truck it was our conclusion that the 1978 mack truck bid by Manakato Mack for a price of $23,950.00 best fit the city's needs. This price includes the trade -in of our 1972 International tandem dump. I recommend that the council seriously consider the purchase of the truck we have recommended at this time. +anT \J 'e have put a freeze on driving the 1972 Tnternatibral Tandom Truck trade -in due to the condition it is in. The dollar amount is within our Motor Pool budget for 1986. RALPH NEUMANN sr J� (672) 587.5T51 tiar�H';% CITY OF HUTCHINSON 3' 4 "5 , %G ION AVENUE WEST rC�;NSON, MINK 55350 M E M O DATE: August 4, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Roberts First Addition Drainage Improvements As per your request, I have completed a studv of alternatives and my findings are as follows: 1. Larger line on Larson Street and additional Catch Basins. • a. Additional 15" line on Roberts Road from Kay Street to Larson Street. b. 18" line on Larson Street to South end. C. 3 sets of Catch Basins. Total Estimated Construction Cost - $33,210.00. 2. Construct Storm Sewer Outlet from South end of Larson Street West to Trunk Line on Kay Street. a. 18" line from Kay Street to Larson Street. b. 18" line on Larson Street. C. 3 sets of Catch Basins. Total Estimated Construction Cost - $29,540.00. Additional Cost - Right -of -Way - unknown - Crop Payment - unknown 3. Construct Storm Sewer outlet from South end of Larson Street South to Trunk Line. • a. 18" line from South end of Larson Street to Trunk Line. b. 18" line on Larson Street. C. 3 sets of Catch Basins. rc g -c . Mayor and City Council August 4, 1986 Roberts First Add. Drainage Improvements Page 2 Total Estimated Construction Cost - $43,500.00. Additional Cost - Right -of -Way - unknown - Crop Payment - unknown 4. Increase size of rear yard line and add Catch Basins. Total Estimated Construction Cost - $10,320.00. This plan does not include the 6" lines in previous plans that were shown on Lots 8 thru 12 of Roberts First Addition. 5. Build a berm from Kay Street to Larson Street and from Larson Street to East line of Roberts First Addition. a. Estimated Construction Cost for section West of Larson Street is - $1,952.00. Additional Cost - Land Purchase - unknown - Seeding or Sodding - Property Owners b. Estimated Construction Cost for section East of Larson • Street is - $793.00. Additional Cost - Land Purchase - unknown - Seeding or Sodding - Property Owners Enclosed for your information is a plan of the berm in Option No. 5 and a contour map of the area east and west of Roberts First Addition, showing old and new contour lines. All residents in Roberts First Addition are requested to attend the Council Meeting on August 12th, 1986. Marlow V. Priebe Director of Engineering MVP /pv • cc: Cal Residents in Roberts First Addition 9 ROBERTS— ROAD 6 -y6 0 6.1 92 ej,6 610 I 62.3 31 51 h6 6 0 66y3 664 6 1 615 I 152.1 6 6 6g3 6 C. 9. 7 },I 623 6 66 -7 S 51,6 TI 4 15tH 6119 65 659 ti ,6 21 730 7 5/ 77.1 72.1 6 °E C4.1 6'p3 7.5 2 '._6 744 T4{ 7 ]a T3 0 r }6 .`t 6P 703 71.9 7S8 746 7 6i 72.5 r s 7aa 6 T TOO TL 741 r57 tl� ]29 1 7467 76 6aE 69.4 G99 !1.1 734 145 T _ T e95 704 11 702 70.2 R.6 '.E 7319 71.4 T[i t ♦ 1 L f 107 Tiff :25 -0-5 Q ! 1 7 C 756 155 7 r S�Gb Co.ror'►` � ROAD I � L Me. T�. L 03. 6es Y -e. • F-1 U L BID TABUTATI0N CITY OF HUTCHINSON PROJECT Maintenance SE Water Tower Vocation Site) DATE August 6, 1986 - 2:00 P.M. BIDDER SURETY AMOUNT DELIVERY Odland Protective Coatings Blaine, MN X $39,950 Andrew Langum, Inc. Madison, WI X 66,400 Maguire Iron Sioux Falls, SO X 18,860 I � C (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 12, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: 1986 Water Tower Maintenance Maguire Iron, Inc. of Sioux Falls, South Dakota, was low bidder at $18,860.00 to clean and paint the Southeast (Vocational Site) Water Tower. Dick has reviewed the bids and checked details with Maguire. We recommend awarding the contract to Maguire. • Copy of bid tabulation is attached. • MVP /pv attachment cc: Dick Nagy Marlow V. Priebe Director of Engineering BID TABULATION CITY OF HUTCMSON 1986 MAINTENANCE OF SOUTHEAST (VOCATIONAL SITE) WATER TOWER BID OPENING - AUGUST 6TH, 1986 0 BIDDER SURETY AMOUNT DELIVERY MAGUIRE IRON, INC. P.O. boX 169 SIOUX FALLS, SOUTH DAKOTA 57101 605 - 334 -4827 $is,a6o.00 TENYER COATINGS, INC- P.O. BOX 192 BADGER, MN 56714 218 - 528 -3692 ANDREW LANGUM, INC. 1318 BAY RIDGE ROAD MADISON, WISCONSIN 53716 608 - 221 -2117 $66,400.00 ODLAND PROTECTIVE COATINGS, INC- 3801-128TH AVENUE N.E. MINNEAPOLIS, MN 55434 612 -784 -9433 $39,950.00 ROBERT E. MOONEY & ASSOCIATES, INC 1400 SELBY AVE. ST. PAUL, MN 55104 612- • C� J • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT 1986 MAINTENANCE OF SOUTHEAST (VOCATION SITE) WATER TOWER Resolution No. 8348 WHEREAS, pursuant to an advertisement for bids for the Maintenance of Southeast (Vocational Site) Water Tower, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Maguire Iron, Inc. ;18,860.00 Odland Protective Coatings, Inc. $39,950.00 Andrew Langum, Inc, $66,400.00 AND WHEREAS, it appears that Maguire Iron, Inc. of Sioux Falls, South Dakota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Maguire Iron, Inc. of Sioux Falls, South Dakota, in the name of the City of Hutchinson, for the Maintenance of Southeast (Vocational Site) Water Tower, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 12th day of August, 1986. Mayor is City Administrator r- d- (612,1587-5151 i ,'CITY OF HUTCHINSON • ' 37WASN.!NG7T0NAVEwL,;E WEST - % )-±UTCH*NSON MINN M E M O DATE: August 1, 1986 TO: Mayor and City Council FROM: Building Department RE: Survey of 7 Outstate Cities Building Permit Fees The following is the survey,as requested at a recent Council Meeting, of seven non -metro cities Building Permit Fees, with relatively close population to the City of Hutchinson: COMPARISON CITY POPULATION TO HUTCH. FEE.SCHEDULE North Mankato 9145 Less 1979 U.B.C. Table 3.A. • Bemidji 10949 Less 1979 U.B.C. Table 3.A. Brainard 11489 Same 1982 U.B.C. Table 3.A. East Grand Forks 8537 Less 1979 U.B.C. Table 3.A. Fergus Falls 12519 Less Use Self Designed Schedule Grand Rapids 8134 Same 1982 U.B.C. Table 3.A. Red Wing 13736 More 1985 U.B.C. Table 3.A. Hutchinson 9244 - - -- 1982 Q.B.C. Table 3.A. Also, attached are copies of the 1982 and 1985 U.B.C. Table 3.A. for your review. The Building Department feels, with the adoption of the 1985 U.B.C. Code, the City of Hutchinson should retain the 1982 Fee Schedule already in effect Homer Pittman Building Official • HP /pv attachments CG Tar, iA UN W* M §U LDfhlai coact hazard will result from occupancy of any building or portion thereof before the tame is completed, he may issue a temporary Certificate of Occupancy for the use of a portion or pardons of a building or structure prior to the completion of the entire building or structure. (e) Pttard". The Certificate of Occupancy shall be posted in a conspicuous place on the premises and shall net be removed except by the building official. (f) Revocation. The building official may, in writing. suspend or revoke a Certificate of occupancy issued under the provisions of this code whenever the certificate is issued in error, or on the basis of incorrect information supplied, or when it is determined that the building or structure or portion thereof is in violation of any ordinance or re8gulation or jyy of the provisions of this code. TABLE M 3- BUILDING PERMrT FEES TOML VALUATION P[E - — $1.00 to 5500.00 510.00 _ _ 3501.OD m 52.000.00 S IOO.00f a frnction thereof, m aadmchdineg 52,000000 pht, $2.001.00 to $25,000.00 $32.50 fm the lust $2,000.00 plus 56.00 for each addi- tional $1,000.00 m f wbw dmmof. to and including for $25,000.00 xI 525.001.00 l0 550.000.00 Sadditional SI ,000.00 m fraction thereof, toard includ ese rag $50,000.00 $50,001 .00 to 5100.000.00 additional 51,000.00 m friction thereof, m and "including - $100,000.00 5100,001.00 and up 5433.00 for the first $100.000.00 plus $2.50 for each additional S 1,000.00 OF fraction thereof Otber 1nspectiom and Flea: I. inspections Outside of normal business hours ... . ... . ... .. $15.00 per hour (minimum charge—two hours) 2. Reinspectiw fee assessed under provisions of ......... . ............ f 15.00 each Section 305 (g) ............. 3. inspections for which no fee is specifically ..................... f 15.00 per hour indicated .................... (minimum charge—ooe-half boor) 4. Additional plan review required by changes, additions or revisions to •PPt'ov'ed Places ............................... $15.00 per hour (minimum charge — one-half hour) F L • • E • ..r "V.'..• • r •U UNIFORM BUILDING CODE 307,3 -A (d)1j mporary Cerdr"te. If the building official finds d ereoofsbefore substantial hazard will result from occupancy of any building a Pow anc for the use same is completed, be may issue a temporary Certificate of Occup letion of the Of a portion or portion of a building n structure prior to the comp entire building or structure. e posted in a conspicuous (e) ping. The Certificate of Occupancy shall bt b the building official. place n the premises and shall not be removed in writing, Y suspend or revoke a (f) Revocation. 1-h, building under the provisions si nsof this code whenever the Certificate of occupancy portion thereof is in certificate is issued in error, or n the basis of structure information thereof supplied, or when it is determined that the building n �y structure the visoiris of this code. violation of any ordinance or regulation 'C 6' —BUILDING TABLE NO.9-A �T DES —�— 1.00 m 5500.00 515.00 515.00 for the first $500.00 plus $2.00 for each rdduiorul including $2.000.00 501.0010 f2.000.00 $100.00 a foclion dtereof, to and dd first $2.000.00 plus $9.00 far eiinncluding 2.001.00 to 525,000.00 $45.00 for the o tional $I.0DD.00 a t wrio° thereof, m and 8 125.001.00 m 550,000. oD $25.000.00 $6,50 far each $252.00 for due first S25,000-00 tt,,o to and including 51.000.00 or fracuoo Sation 30518) .. _ ............................... for which tw fee is specifically . additional $50.000.00 Y4.so firr each S50.000-00 550.001.00 to S 100,000.00 14.50 for don: fmt SI ADD.00 or fraction thereof. to and including 'additional 5100.000.00 00 SI00,pp1.00 to 5500 plus $3.50 for each .000.00 $63950 for the first 5100.000. P 51.000.00 or frscum thereof ecm ml 00 to additiorlal s S3 00 for each first $500.000 P 52039,50 cI ml. no or ftwuon thereof. to and including $I,000.taar.W $1.000.000.00. 53539.50 fa the fwst $1.000.000. W h plus 52.00 for eac 1,000,001.00 and up adduiooal $1.000 -0D or fnctron thereof — Other IS Pram a"d Fees: ...... . 530.00 Pon hour' of oomul business bows ........... i 1. lrwpecttans outside i charge --rwn hours)$ (minimum of . Reinspection tees assessed under Provis .... S30.OD per hour' Sation 30518) .. _ ............................... for which tw fee is specifically . ... $30.00 per hour' Inspections ......... .......... . . (minimum charge— �c'h'uf T1OUf ) Iirdicated ............ Additional plan review required by changes, addi[io.. $30.00 per hour' � .4. revlsian5 to approved Plans .................. (punkin uInc harge —sire half hour) Thrs cost shall nclude whchever rs the greatest 'or the total hourlycos[tothelur' ho. wa es and frmgc benefits of the employees howdy B supervision, overbrad, equipmen[, ?i involved. 16 • August 12, 1986 TO: City of Hutchinson, Attention: Ken Merrill FROM: Duane Warren, Director of Construction Management, C.A.M., Inc. SUBJECT: Bid results for demolition or removal of structures on Lots 2 and 3, Block 9, South half of Hutchinson. Bids were received by the City of Hutchinson at 2:00 p.m. on 8- 11 -86, at which time they were opened publicly and read aloud. All bids received were accompanied by the required bid security. All bids were for demolition of the structure. No bids for purchase and removal were received. The bids were as follows: 1. Don Rettman Bid Package 41 $1,648.00 Add alternate for compacted fill: 2,265.00 Bid Package #2 1,436.00 • Add alternate .... 550.00 2. Ed Rettman Bid Package #1 $2,378.00 Add alternate... 3,025.00 Bid Package #2 1,610.00 Add alternate... 600.00 3. Juul Contracting Bid Package #1 $3,920.00 Add alternate... 2,865.00 Bid Package #2 2,800.00 Add alternate... 705.00 It is recommended that the City of Hutchinson award the base bid contract to Don Rettman for $1,648.00 and $1,436.00, a total of $3,084.00 and further that the City reserve the right to accept the add alternate package at a later • date should the need arise. DW:nb �`- F • E r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: July 8, 1986 TO: Jame Schaefer, City Attorney & Ken Merrill, Finance Director FROM: Cary Plotz_ City Adninistratorz� — — — — — — — — — — — SUBJECT: Hansen/Nonweiler - Special Assessment Matter ----------------------- - - - - - -- As per your request of June 10, 1986, Joleen 13mke has check her past assessment searches and reports that no written assessment search was requested on this property. jr enc. 9 -Q I 0 (612) 587 -5151 CITY OF HUTCHINSON 37 HUTCHINSON, MINN. AVENUE WEST HUTCHINSON, MI 55350 / June 10, 1986 Gary D. Plotz Hutchinson City Administrator HUTCHINSON CITY HALL 37 Washington Avenue West Hutchinson, MN 55350 vx J RE: Hansen /Nonweiler - special assessment matter gy J 1VED �� ZZ ,7b i 9-a, Dear Gary: I am enclosing for your records a copy of a letter which I received from Neil Jensen on this date. As I understand this matter, the City incorrectly charged Ron • Hansen a total of $1,827.12 in special assessments. These assessments should have been charged to Keith Nonweiler as owner of the benefited property. Mr. Hansen paid the special assessments for a period of several years. Upon discovery that he had been incorrectly assessed, he was refunded any monies which he had paid. Refund of the monies collected to that date left several years assessments uncollected. Since Mr. Nonweiler had not been billed for these assessments both Ken and I felt that any attempt to declare them delinquent and to collect them in one lump sum would be unfair to Mr. Nonweiler. Accordingly we recertified the assessments to Mr. Nonweiler's property. This had the affect of making Mr. Nonweiler's first payment on the assessments due in the current tax year. Apparently between the time of refund and the time of reassessment Mr. Hansen purchased the property from Mr. Nonweiler. During the purchase a search from the County Auditor contained no indication of delinquent taxes or assessments. This would be because the city chose to assess the charges in a manner that would not make them delinquent. I do not believe that the responsibility for the assessment should be bore by the city. Please check to see if a y assessment search had been requested by Mr. Hansen of the c and, if requested, what the result of that assessment sea ch • ,7b i 9-a, Gary D. Plotz • June 10, 1986 Page Two was. I would then suggest that you, Ken and I get together and discuss this matter to determine what recommendation should be made to the Council. Sincerely yours, CITY OF HUTCHINSON By/ . James Schaefer Hutchinson City Attorney JHS:dlp Enclosure • • C� • f� x(672) 587 -5151 vurcH'/ CITY OF HUTCH /NSON .,/ , JG - ON AVENUE WEST �.,, MINN 55350 AUGUST B, 1986 TO: MAYOR & CITY COUNCIL ---------------------------------- -- --------- ----- --- --- - -- - -- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------------------------------------- SUBJECT: STREET MAINTENANCE MATERIAL FUNDING --------------------------- --------- ---- ---- ---- --- - -- - -- Per Ralph Neumann's request for additional materials to do street maintenance, funds would be available from the General Fund Contingency account. It would be requested the council authorize the $13,000 from the General Fund Contingency Account (612) 587 -5151 CITY OF HUTCHINSON 37 u "v'A$H''JaiON Ab'E' +UE Vv`ST M E M O R A N D U M DATE: July 28, 1986 -- ----- -- - - - - -- TO- Mayor and City Council — — — — — — — — — — — — — — = — — — — — — — — — — — — — — — — — FRDM: Ralph Neumann SUBJECT: Maintenance Funds With the elimination of a number of streets.(Century Ave., Sherwood St., Jorgenson St., South Hassan St. and Selchow Ave.) from the 1986 street overlay program, it was with the council's approval to maintain these streets with a minimum of maintenance for 2 to 3 years when complete restoration would be done In order to accomplish this, spot seal coating will be required this year otherwise complete deterioration next spring will make certain areas impossible to drive on. With the very limited funds in this years street budget,money is not available to accomplish this. My request is for $13,000 to purchase additional oil and black top with the money coming from the funds in Ken Merrill's memo. i • u q'41 (612) 587.5151 JWCITY OF HUTCHINSON WASHING TONAVENUE WEST TCHINSON, MINN. 55350 M E M O R A M D U M DATE: August 4, 1986 T0: James Schaefer, CitiAtty----------- - - - - -- FROM: —Marilyn—Swanson, Administrative—Secretary — — — — — — — — — ---- -------- - - - -- SUBJECT: Gambling Devices License ---------------- -------- - - - - -- Recently I discussed with you the request for an organization to conduct gambling at the business of 40 Hour Week. You told me that the business • establishment should hold the gambling license. However, in talking to Bob Gaylin, he interpreted the State law that the organization would need a license in their name. Therefore, I have received the attached applica- tion. Would you please review this application and give a legal opinion as to license holder. This item will be on the agenda for August 12. cc: Mayor Paul L. Ackland • City of Hutchinson FEE: �S� APPLICATION FOR GAMBLING DEVICES LICENSE Approved bo Building Fire Application shall be submitted at Police least _ days prior to the Gambling occasion AND I, Name Authorized Officer of Name oo Designated amb� ling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending. Signat es: A orize fficer of Organization I}c g (Wted Gambling Manager of �v/ organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: .Z�%rAIASS S(A (last) A r1j (f 2. Residence Address: Rq n — �2 9 &L11j) • (middle) (street) (city) tstate) (zip) 3. Date of Birth: 3-n9 - S/ 4. Place of Birth }rLn . (mo /day /year) (ci y /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No X . If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. � True Name: )VA&jei S jcnF./� (last) (first) (middle) 2. Residence Address: $3 1N. Aue � SS4/OC- (street) (city) (state) (zip) 3. Date of Birth: Place of Birth: (mo /day /year) (city /stat� 9-d- • • r 5. Have you ever been convicted of any crime other than a traffic offense? Yes No X_. If yes, explain _ 6. How long have you been a member of the organization?� 7. Attach a copy of the official resolution or official action designating you gambling manager. IV /A C. Game Information: 1. Place where gambling devices will be used U --%f W2,c' 2. Date or dates gambling devices will be used (date nd /or day(s) 3. Hours of the day gambling devices will be used: of week) From o° :M To av A.M 4. Maximum number of players 5. Will pr`_zes be paid in money or merchandise? MOV" 6. Will refreshments be served during the time the gambl ng devices will be used? Yes X_ No If so, will a charge be made for such refreshments? Yes —= NO D. Organization Information: 1. Address where regular meetings are held F �� i ✓�. 2. Day and time of meetings 9., 00 A d� - T -- ee 3. Is the applicant organizat�n org ed under the laws of the State of Minnesota? Yes ')(_ No 4. How long has the organization been inexistence? 4a. How many members in the organization? �lD 5. What is the purpose of the organization? c� 6. Officers of the Organization: �P Name Address �""`°"-1'it Na 7. Give names of officers or any to the organization: Name Z& n.4- Se � rw— • SSY: r... st her ► pers Address paid for services Title 0" D. Organization Information: (Continued) S. In whose custody will nnorganization records k�Bt? Name ��ay.�ec Address Ogg {nIK4 �yr'to S J S�1�3 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer Wa and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. A tach a list of A Al active m"bers of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company ea 6 ng 2. Address of bonding company Vj4=qA4~ y 3. Amount and duration of bond �O.daa . Qo ZU .%sa f9 RL !,. Application is hereby made for waiver of the bonding requirements. Yes No • I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself wj41 the contents thereof. Subscribed and sworn 19 Sign ure of authorize Dat : o / Uefore Ige a__notary p icer of orga blic on this .5A--/--day of ture cf _Rotary Publ ssion expires on Subscribed and sworn to before me a notary pu , 19 Signature of Notary Public Commission expires on Social Security Number: UNDA Er.'t' ] MN Business ID Number: • j V/ (612) 587.5151 • f/UTIH CITY OF HUTCHINSON / 37 WASHINGTON AVENUE WEST HUTCHlNSON, MINN. 55350 M E M 0 DATE: August 4, 1986 TO: Mayor and city council FROM: Director of Engineering RE: Project No. 86 -08 & 86 -09 Assessment Roll No. 218 & 219 Attached are the above- referenced Assessment Rolls and necessary resolutions to be approved for a hearing on September 9, 1986 at 8:00 P.M. • MVP/pv attachment • Marlow V. Priebe Director of Engineering Cc -F V-,( � CoMpoted Bys Marlow V. Priebe PROJECT NO. 86 -08 SERVICE LEAD Cheoked Byl Cal Rice SANITARY SEWER, WATERMAIN b APPURTENANCES NO. IRS. SPREAD 10 T.H. 7 WEST SERVICE ROAD FROM SCHOOL ROAD TO 340q WEST UNIT USED Front Foot a3iiCJ7fl61 T MULL NV. ACCT. PARCEL NO. NO. E10 NAME A ADDRESS ADDITION OR OF OWNER SUBDIVISION LOT BLOCK PB NTAGE LINE COST SERVICE LEAD COST CREDITS .TOTAL ASSESSMENT 1 272 -0080 Dennis K. Albertson Rt. 2 36- 117 -30 -13 -0230 Brownton, MN 55312 Rolling Oaks Addition 2 2 100.00 $2,540.00 2,540.00 2 272 -0090 Dennis K. Albertson Rt. 2 36- 117 -30 -13 -0240 Brownton, MN 55312 Rolling Oaks Addition 3 2 140.00 S3.556.00 S 3.556.00 City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 Rolling Oaks Addition 1 2 inn nn q9,94n nn S 2,540.00 City of Hutchinson 37 Washington Ave. West iutchinson. M 5535 340.00 1 1' Total Prine pa ... Total Interest.... Grand Totals...... $17,272.00 1 RESOLUTION NO. 8338 RESOLUTION DECLARING COST TO BE ASSESSED AND . ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 218 PROJECT NO. 86 -08 WHEREAS, cost has been determined for the improvement of T.H. 7 West Service Road from School Road to 340, West by the construction of Sanitary Sewer, Watermain and Appurtenances, and the bid price for such improvement is $14,160.00, and the expenses incurred or to be incurred in the making of such improvement amount to $3,112.00, so that the total cost of the improvement will be $17,272.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $11,176.00, and the portion of the cost to be assessed against benefited property owners is declared to be $69096.00. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the • district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 12th day of August, 1986. City Administrator • ?F RESOLUTION FOR NEARING ON PROPOSED ASSESSMENT • RESOLUTION NO. 8330 ASSESSMENT ROLL NO. 218 PROJECT NO. 86 -08 WHEREAS, by a resolution passed by the Council on the 12th day of August, 1986, the City Clerk was directed to prepare a proposed assessment of the cost of improving T.H. 7 West Service Road from School Road to 340, West by the construction of Sanitary Sewer, Water-main and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 9th day of September, 1986, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. • 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 12th day of August, 1986. City Administrator E Mayor 9 -� CMPlled Byt MARTfW y. PRTPRE 986 LETTING NO. 9 COST PER UNIT t $42.66 CmPuted Syt MARLDW V. PRIME PROJECT NO, 86 -09 SERVICE LEAD t Cheaked Byt .CAL RICE GRADING, SANITARY $EWER, WATERKAIN, NO. TBS. SPREAD t TD GRAVEL BASE 6 APPURTENANCE$ UNIT USED t Cl aYYa55gaNT PULL PV. 119 UP Y1'N r IN 5WILL1NGs ' ACCT. PARCEL NAME A ADDRESS ADDITION OR SERVICE TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK FRONTAGE LINE COST LEAD COST CREDITS ASSESSMENT 1 Harlow C. s Ruth A. Stillings 562 Graham St. Hutchinson MN 55350 Lot 1, Stillings Hoeft Add. 1 116.90 $4,986.95 2 Harlow C. 6 Ruth A. Stillings 562 Graham St. Hutchinson, MN 55350 Outlot A, Stillings Hoeft Add. 1 25.00 .$1,066.50 S 1.066.50 9 Harlow C. S Ruth A. Stillings 562 Graham St. Hutchinson, MN 55350 Stillin S Hoeft Add. 1 F2 4 Harlow C. s Ruth A. Stillings 62 Graham St. utchinson, Md 55350 Stillings Hoeft Add. 2 66.00 S2,815_56 ' S 2.81556 Total Principal... Total Interest.... Grand Totals...... $ 12.109.46 I 1 RESOLUTION N0. 8340 RESOLUTION DECLARING COST TO BE ASSESSED AND • ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 219 PROJECT NO. 86 -09 WHEREAS, cost has been determined for the improvement of Graham Street in Stillings Hoeft Addition by the construction of Grading, Sanitary Sewer, Watermain, Gravel Base and Appurtenances, and the bid price for such improvement is $10,929.50, and the expenses incurred or to be incurred in the making of such improvement amount to $1,179.96p so that the total cost of the improvement will be $12,109.16. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00, and the portion of the cost to be assessed against benefited property owners is declared to be $12,109.46. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public • inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 12th day of August, 1986. City Administrator v/ 40 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT • RESOLUTION NO. 8341 ASSESSMENT ROLL NO. 219 PROJECT N0. 86 -09 WHEREAS, by a resolution passed by the Council on the 12th day of August, 1986, the City Clerk was directed to .prepare a proposed assessment of the cost of improving Graham Street in Stillings Hoeft Addition by the construction of Grading, Sanitary Sewer, Watermain, Gravel Base and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 9th day of September, 1986, in the Council Chambers at City Hall at 8 :00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 12th day of August, 1986. City Administrator 11 Mayor q- Compiled B" MARLOW V. PRIEBE PROJECT NO. 85 -01 -39 COST PER UNIT $33,105.08 Computed Byt MAELOW V. PRIEBE T.H. 7 SERVICE ROAD EAST OF LES KOUBA PARKWAY SERVICE LEAD z Cheoked Byt MAELOW V. PRIEBE WATER, STORM SEWER, GRADING, GRAVEL BASE, CURB & NO. IRS. SPREAD t 10 GUTTER AND APPURTENANCES UNIT USED t PER LOT •acvccuvue vnn vn ACCT. PARCEL NAME A ADDRESS ADDITION OR SERVICE TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK FRONTAGE LINE COST LEAD COST CREDITS ASSESSMENT 1 036 -4300 Bethke Construction Larry Bethke Parcel A of SW 1/4 of BE 1/4 36- 117 -30-15 -0021 Hutchinson MN 55350 of Sec. 36- 117 -30 (see attached S33.105.OB 2 036 -4400 Bethke Construction Larry Bethke Parcel B of SW 1/4 of BE 1/4 36- 117 -30 -15 -0022 Hutchinson, MN 55350 of Sec. 36- 117 -30 see attache City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 $41,265.20 $ 41,265.20 Total Principal... Total Interest.... Grand Totals...... ' V The vest 373.00 feat of the Let 140.001tit of the + following described parcel, of land. =� _.t That part of the Southwrlt QQuuarter of the Southeast 3i Tpwaahip )1 Mgrths Range 30 ; • Quarter of,39"toa - fbb�lgPnil- Co the ilest,'descxiw as sating at south quarter corset of pid geettod 36; thence worth along the west line of said Southeast Quarter a distance of 487.08 feet to ths•northerp right of way line of the Minnasote Western Railway Company,' and the point of be inning of the land to be described; thence east- erly, deflecting to the right 77 degrees 49 minutes, along said northerly right of way line, a distance of 1056.54 feet; thence northerly, parallel with said vest line of the Southeast Quarter, a distance of 471.20 feet to the southerly right of way line of Minnesota Trunk Highway No. 22; thence south- westerly, along sefd southerly right of we y line, to said west line of the South* sst thence south, ;rterl along said west lined a distance Oi 424.0 feet to the i:. point of bas {dais. Except ■11 that part thereof lyioi oottherly of a line a parallel with and 40,00 feet . southerly of the southerly right of way !jar of t+,id Ntnnesgta Truck Highway No. 22. PARCEL B' The east 396:00 fset,gf the foilovi ,dekeft ed parcel of land. ThsfC• - ar a $outheaat the- the once •a��ii T once ds • iea Quar- ter a diit►tie: bf g7. fait trthacly right of war line of ibe Minnesota 9 itlro Rail - way Company,' and the point of beginning of the land to be described; thence "Aterly, deflecting to the right 77 degrees 49 minutes..Along said northerly right of way line, a distance bf 1056.54 feet; thence northerly, parallel with said vest line of the Southeast Quarter, a distance of 471.20 feet to the southerly right o�' wey line of Minne- sota Trunk Highway No. 7 and No. 21; thence south- westerly, along said southerly right of way line, to said vest line of the Southeast Quarter; thence south, along said west line, a distance of 424.0 feet to the point of beginning. Except all that part thereof lying northerly of a line parallel with and 40.00 feet southerly of the southerly right of way line of said Minnesota Trunk Highway No. 22. I hereby certify that this survey was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the �l laws of the State of Minnesota. G'� ar a inen, tcense Noo i 6. July, 29, 1985. - (612) 5875157 vrir.�H' CITY OF HUTCHINSON M E M O DATE: August 7, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Project No. 85 -01 -39 Assessment Roll No. 220 Attached is the above- referenced Assessment Roll and the necessary resolutions to be approved for a hearing on September 9th, 1986, at 8:00 P.M. L J MVP/PV attachments Marlon V. Priebe Director of Engineering 1 ,- RESOLUTION NO. 8343 RESOLUTION DECLARING COST TO BE ASSESSED AND • ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 220 PROJECT NO. 85 -01 -39 WHEREAS, cost has been determined for the improvement of T.H. 7 West Service Road East of Les Rouba Parkway by the construction of Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter and Appurtenances, and the bid price for such improvement is $88,094.56, and the expenses incurred or to be incurred in the making of such improvement amount to $19,380.80, so that the total cost of the improvement will be $107,475.36. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $41,256.20, and the portion of the cost to be assessed against benefited property owners is declared to be $66,210.16. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and • he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 12th day of August, 1986. Mayor City Administrator • RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 8344 • ASSESSMENT ROLL NO. 220 PROJECT NO. 85 -01 -39 WHEREAS, by a resolution passed by the Council on the 12th day of August, 1986, the City Clerk was directed to prepare a proposed assessment of the cost of improving T.H. 7 West Service Road East of Les Kouba Parkway by the construction of Watermain, Storm Sewer, Grading, Gravel Base, Curb 6 Gutter and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 9th day of September, 1986, in the Council Chambers at City Hall at 8 :00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at is least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 12th day of August, 1986. Mayor City Administrator • 9 .,7 (612) 587.5151 Harty' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 8, 1986 TO: Mayor — & — City Council --------- ------------- - - - - -- FROM: Gary D. Plotz, City Administrator ---- -- --- ------- ----- --- - - - - -- SUBJECT: Sam Ulland - Midwest Trailer Park -- ---------------------- - - - - -- WATER TURNOFF As per Council action for non - payment, water service was discontinued to • Midwest Trailer Park. Subsequently Edna Heil, a ill resident of the park, contacted the City and also Dr. O'Brien. Dr. O'Brien called me and stated the water service must be turned on because of possible dehydration of his patient. After conferring with the Mayor and City Attorney, the water serv- ice was turned on. NON HOOK -UP OF SEWER For a summary of the background information on this health hazard, please see the memorandum of August 5, 1986 of Homer Pittman. In addition, I have contacted the superior to Mr. Greg Stevens, namely Mr. Charles Schneider of the State Health Department, to demand an immediate in- spection and resolution on this matter. Senator John Bernhagen has also con- tacted Mr. Schneider to obtain a re- inspection and evaluation of the situa- tion. It is noted that the State Health Board is in charge of licensing mobile home courts. /ms • 9 -z, (612) 587 -5151 ;va�cH' CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST -_ HUTCHINSON, MINN. 55350 M E M O DATE: August 12, 1986 TO: Mayor and City Council FROM: Building Department RE: Midwest Trailer Park The following is the Building Department's update on the status of Midwest Trailer Park (Mr. Sam Ulland), non- conformance with relevant Building Codes and Ordinances. A. Friday, August 8, 1986, Mr. Greg Stevens of State Health Dept. and myself inspected and talked with approximately 10 - 12 residents of Midwest Trailer Park. Four of the units on the East side have • back -up of sewage problems (see pictures). B. Monday, August 11, 1986, Health Dept. (Mr. Stevens) called to verify their request for direction from the Attorney General and staff and are awaiting consultation from the Attorney General. Mr. Stevens also informed me that Mr. Ulland has not yet paid his 1986 Manufactured Home Park License Fee. C. Monday, August 11, 1986, the Building Department discussed the situation with the Jim Schaefer, City Attorney. Mr. Schaefer stated that he would have recommendations for the Council and would discuss options at the Council Meeting Tuesday, August 12, 1986. The Building Department also directed Mr. Stevens of State Health Dept. to direct all correspondence to the City Attorney with carbon copies to the Building Department, due to the legality of this situation. D. Tuesday, August 12, 1986, 10:00 A.M., tried to contact Mr. Ulland to inform him of tonights Council Meeting. Left a message on his recorder. Hopefully the Building Department has documented itself adequately. We are always open for suggestions and /or alternatives. 0 9,0,� "Ojeo-, James Marka Building Inspector 1 JM /pv r:: (672) 587.5157 HarcH' 'CITY OF HUTCHINSON 37 Wa3NrNG TON AVENUE WEST NUTCH!fvSON MINN 55350 M E M 0 DATE: August 5th, 1986 TO: Mayor and City Council FROM: Building Department RE: Sam Ulland - Midwest Trailer Park This memo is to inform you of the health hazard conditions at Midwest Trailer Park on Water Street, and to request your direction in correcting this situation. As documented by enclosed correspondence, dated from November 15, 1985 to the present, it is obvious this is an ongoing problem, with Mr. Ulland taking NO corrective action. To date, the Building Department has pursued the following procedures with no success: 1) Verbal and written orders and citation to Mr. Ulland. • 2) Contacted Mr. Greg Stevens of the State Health Department, who conducted an on -site inspection. Mr. Stevens felt this matter should be handled locally. 3) Dr. George Smith, Hutchinson Health Officer, issued a Notice and Demand of Abatement. 4) Building Department issued a citation which was tried in District Court. The District Judge ordered immediate correction. Mr. Ulland did not comply. 5) Building Department had the Police Department, Wastewater Department and Fire Marshal inspect and test property for methane gase because the odor was so bad. 6) Building Department has numerous complaint calls and inspections to Midwest Trailer Park. The Building Department is requesting the City Council authorize to have a contractor repair or replace the sanitary sewer to a safe and useable condition, as per attached letter from City Attorney Schaefer, dated August 4th, 1986. HP /pv attachments 9 -r • Homer Pittman Building Official HP /pv attachments 9 -r P'(612) sa7-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 4, 1986 Homer Pittman Building Official HUTCHINSON CITY HALL 37 Washington Avenue West Hutchinson, MN 55350 RE: MIDWEST TRAILER COURT Dear Homer: Minnesota Statutes 145.22 provide that the public health officer of any city or town may order the owner or occupant of any property to remove at the owner's expense any • nuisance, source of filth, or cause of sickness found on the owner's property. The public health officer shall direct removal and abatement to the owner and notice of such order shall be served personally upon the owner by a member of any law enforcement agency. On June 61 1986 such a letter was served upon Sam Ulland concerning discharge of raw sewage and effluent onto the ground at lot #8, Midwest Trailer Park, Hutchinson, Minnesota. Mr. Ulland was given three (3) days to abate such nuisance. In talking with Jim Marka I am informed that this nuisance has not been abated and that raw sewage from lots #8, #9, #10, and #11 are being discharged onto the ground. Minnesota Statutes 145.23 provide that if the owner, occupant or agent fails to comply with the requirement of the notice then the health officer may have the nuisance abated and purport the cost thereof to the City Clerk and the cost of such removal or abatement shall be assessed and charged against the lot or parcel of ground on which the nuisance was located and the cost may be certified to the taxes of that lot. I am enclosing a copy of the Notice and the date of service for your files. I would suggest that the municipality engage the services of a qualified plumber or utility service contractor to repair or abate the condition causing the discharge of raw sewage. This amount may then be directly assessed to Mr. Ulland's taxes. Sincerely yours, . CITY OF HUTCHINSON Bye JAMES F7. SCHAEFER / James H. Schaefer 1 Hutrhinsan__City Attorney JW HUT(612) 587 -5151 CITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, N, MINN. 55350 Defendant: Sam Ulland 163 Main Ave. West Winsted, MN 55395 Violation of: Department of Health Minnesota Plumbing Code a Uniform Building Code Chapter 4715 Chapter 1305.0400, Section 203 Complaint: Mr. Sam Ulland is renting to Mr. Terry Carter, Lot 8, Midwest Trailer Park, Hutchinson, MN 55350 The sewage connection between the trailer and the underground main has broken above grade, and is dumping raw sewage on the ground underneath the trailer on Lot B. The complaint was called in on 3-17 -1986 by Louis Walters, Lot 9, complaining of sewer gas odor. Defendant is in violation of Chapter 4715 Minnesota Plumbing Code. • Section 4715.0270 Discharge of Sewage. Sewage or other waste shall not be discharged into surface or subsurface water unless it first has been subjected to an acceptable form of treatment. Section 4715.0340 Health and Safety. Subpart 1. Installation of additional plumbing. Where a health or safety hazard exists by reason of an existing plumbing installation or lack thereof, the owner or his agent shall be responsible for installing additional plumbing or making such corrections as may be necessary to abate such nuisance and bring the plumbing installation, within the provisions of this code. Section 4715.0700 Tightness. Joints and connections in the plumbing system shall be gastight and watertight for the pressure required by test, with the exception of those portions of perforated or open joint piping which are installed for the purpose of collecting and conveying ground or seepage water. • Defendant is in violation of Chapter 1305.0400 Section 203 of Uniform Building Code. UBC Section 203. All buildings or structures regulated by this code which are structurally unsafe or not provided with adequate egress, or which constitute a fire hazard, or are otherwise —y Page 2 Defendant: Sam ulland violation: Dept. of Health, Minn. Plbg. Code 6 UBC Chapter 1305.0400 complaint: 3 -17 -1986 0 dangerous to human life are, for the purpose of this section, unsafe. Any use of buildings or structures constituting a hazard to safety, health, or public welfare by reason of inadequate maintenance, dilapidation, obsolescence, fire hazard, disaster, damage, or abandonment are, for the purpose of this section, unsafe uses. Parapet walls, cornices, spires, towers, tanks, statuary, and other appendages or structural members which are supported by, attached to, or part of a building and which are in deteriorated condition or otherwise unable to sustain the design loads which are specified in the code are unsafe building appendages. All unsafe buildings, structures, or appendages are public nuisances and must be abated by repair, rehabilitation, demolition, or removal in accordance with the procedures set forth in Minnesota Statutes, Sections 463.15 to 463.26. CITY OF HUTCHINSON James G. Narka Building Inspector JGM/pv cc: James Schaefer, City Atty. Homer Pittman, Bldg. Official Dr. George Smith, Hutchinson Health Officer Greg Stevens, MN Dept. of Health, Mankato, MN • 11 CITATION OF OFFENSE Tagwo ry11v�a2 • + STATE Of MINNESOTA COUNTY M LinL� SAM )LLANG DEFENDANT'S NAME CITY #,Jick14&o J� /1./ ADDRESS fta3 NAIPJ AUL= WcsT t CRIME OR CITY 0 to c teo swc /4^J zo ak R « t ' tpt $ _ 11,i I I pAgK Birth wro Ht. VA, Sell Place UCCA. i -�Sw' Its 55� Opentirig Llcarse statute or Ordinance tYlotation tPLy 4 srmo Goo U1aLAtlip orotherl.D.__ iAn6 .13 4110 3yl7 e7ae YOU ARE � Oltense. HERE - ollenseDescription a-Jr Rnt✓ t ✓a1( kJ.n� o,l 6Re�,�4q— 1AUorPe 6C1NLl.✓ TIQR/ i-A rt ✓� �evC� n1 EHfC; E' Lt. No. Year stale Make Year Color COURT at State APPEAR BEFORE THE CLERK OF COUNTY ro date set herein. watin Me days d this issued citation) to ar6wer to the pderrse alleged herein- YOUR REQUESTED aignalure hereunder is a Promise 10 appear as summoned herein. Failure to ao appear wll issuin n LJ q O�f�fia cer. ✓ ( Dept .— T^' p Badge Ix LL,4 1p fe, nature of Iasuinn Ohoe • Mail in a Narrant Issued for your 811041. Defendant's signature Signature of Person authorizing release in be,, W continued detention at jail F, e0.3e1 M .a epppt -- W.".4.nKq� n 91 (612) 587 -5151 F CITY OF HUTCHINS ©A,! � 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 18th, 1986 Mr. Sam Ulland 163 Main Ave. W. Winsted, MN 55395 RE: Trailer Lots 8, 9 & 10, Midwest Trailer Park Dear Mr. Ulland: Confirming our conversation today, regarding the direct discharge of sewer from Trailer #8. You are hereby ordered to immediately repair the discharge sewer line and repair the underground sewer line which has been clogged by your plumbers instrument while trying to unplug the line. We have received three complaints concerning sewer gases and have involved the Police Dept., Fire Dept., Building Dept. and Sewer Dept., all of which have inspected and tested your property. • This Department, also verified that Trailer #10's sewer pipe is not yet repaired. Trailer #8's resident, Mr. Terry Carter, notified me that you have been aware of the damaged sewer pipe for 2 1/2 months. Unfortunately, you have . neglected to repair it, or any other existing problems, all of which are documented in this office. Please note that a Building Permit is required to repair your sewer pipe and an Air Test will be inspected. It has also, come to our attention, that most of your trailers have inadequate stairs and handrails, are numbered inadequately and are maintained in an unprofessional manner. Therefore, we are requesting that you notify this department for a full inspection of each rental unit you have, so we may review and correct this situation. Please contact this department within 24 hours for your Building Permit and to set an inspection date. Very truly yours, CITY OF HUTCHINSON James G. Marka Bldg. Inspector cc: Ms. Louis Walters, Lot 9 Mr. Bill Klugow, Lot 10 Mr. Terry Carter, Lot 8 Aldc._. Official • • \J r Cil612) Sd7.51S 1 TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 30, 1985 James H. Schaefer City Attorney 105 -2nd Ave. S.W. Hutchinson, MN 55350 RE: Sam Ulland Dear Mr. Schaefer: In reference to Mr. Sam Ulland's drawing and his questions. The distance from Trailer #13 to #11, or b to b, as on the drawing, Trailer #13 must have a 20' front yard set back from the edge of the road and the road shall have a minimum width of 25'. Trailer #11, shall also have a side yard set back of 5' to the side lot line or edge of the road. If Trailers #13 & #11 are placed where they are required to be, there would be 50' from the front of trailer #13 to the side of Trailer #11, or b to b. The set back of Trailer #13 to the rear lot line must be 51, or from a to a. If you have any questions, please contact this office. HP /pv Sincerely, CITY OF HUTCHINSON Homer Pittman Building Official (612) 547.5151 rrv�cH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 December 12, 1985 Richard Hauck Section Chief - Manufactured Structures 408 Metro Square Bldg. 7th & Roberts St. St. Paul, MN 55101 Dear Mr. Hauck: Enclosed is the Purchase Agreement (and typewritten copy for easier reading) that Sam Ulland drew up for the sale of six (6) mobile homes to Elden Swanson. These mobile homes were in the Midwest Trailer Park at the time the sale was made and still remain there. Mr. Swanson received no Safety Disclosure Statement signed by Mr. Sam Ulland and he did not know the Mr. Ulland was supposed to furnish this on these mobile homes. As far as I know, Mr. Ulland does not have a license to sell real estate or • other property. If I can be of further assistance, please call or write, Sincerely, CITY OF HUTCHINSON Homer Pittman Building Official HP /pv enclosures 0 9 -z. JtLv" S 4w4*xoaw 0-6 Kra a--� �� •�-�"� ; ''.9.0``' � r�j.. ,/ ve M " C� QAe 4w IF OL cry .� Y! moo. '��,� "/��./�+ • :Q S'� I w A.-'A 91. Meriam Swanson & Elden Swanson are buyer and Sam Ulland, seller of 6 (six) trailers Lot # 4, 12, 16, 20, 23 and 26 at Midwest Trailer Park. Total price of all 6 trailers is $ Down payment $ is hereby acknowledged. The balance of $ be paid at 8 annual interest. The lot rent is $80.00 per month for each lot which can not be raised for one year. This lot rent deal is a 5 year lease which can be renewed for another 5 (five) years at the option of either party. The buyer will grade driveway and remove snow as needed from the driveway and park. Buyer will also remove undesirable elements, trim grass, etc... to make the park look good and attractive as a whole. Seller will buy gravel one time only in November 85. The buyer will buy subsequent years if any gravel is needed. Seller will pay buyer $200.00 if he does a good job in maintaining the driveway and park payable in July of each year. The buyer will use heat tape, insulate, waterline up to two feet underground. Any leak or problem along that length & two feet underground is • buyer's responsibility. Buyer buys the trailers as is and they should be insured for liability, storm, fire, etc... Buyer will pay taxes in all trailers payable in 1986. Elden Swanson will get 1st option to buy the trailer park. Payment: Payment of lot rent of $ + $ payment for trailer applied 1st to interest and then to principal. 1st payment will begin Dec. 1, 1985 which is $ of which will be credited 1st as lot rent, then interest, then lot rent of Nov. 1985 & then the principal. 50% of security deposit collected from trailer tennant will go to Sam. Lot rent can not be raised by more than 10% each year. Possession date is November 1, 1985. Meriam Swansor Sam Ulland Elden L. Swanson Date 11 -1 -85 Cl — 77 _r 687 -5i5i _- , t , OF jJ, r — r. 37 VIA SHINGTON AVENUE WEST HUTCHUVSON. MINN. 55350 November 26, 1985 Mr. Sam Ulland 163 Main Ave. West Winsted, MN 55395 On November 25, 1985, Mr. Homer Pittman, Building Official and I, followed up on a complaint issued by Teresa Gruenwaldt and Wayne Niece at Wt 8, Midwest Trailer Court. The following items need immediate repair to bring this trailer up to adequate living quarters: 1. Skirt the trailer. 2. Add heat vent in the small bedroom. 3. Repair Toilet - does not work at present time. 4. Repair and heat tape frozen water line to the kitchen sink. 5. Repair short circuit on stove light switch. 6. Repair bathroom fan and install a cover. 7. Anchor trailer. 8. Weatherstrip doors. • 9. Repair front door lock. 10. Install cover for bathroom light switch. 11. Install adequate steps with handrail. During this inspection, I also, verified that the trailer on Lot 10 has not had the sewer hook -up repaired, despite a letter from Homer Pittman, dated August 15, 1985. This matter is being turned over to the City Attorney for prosecution. I, also, verified that the yellow and white, 1971 Fleetwood Trailer, M.H.M.A., T.C.A. No. 2096796 has not yet been moved and is still blocking the Fire Lane, despite any letter dated November 15, 1985. This matter, is also, being turned over to the City Attorney for prosecution. This is the fifth letter since August 15, 1985, concerning Midwest Trailer Court. All inspections were done, due to complaints from your tenants. At this point, all correspondence with you, will be directed to the City Attorney for documentation and prosecution. Your cooperation is greatly needed and appreciated. Very truly yours, CITY OF HUTCHINSON / V p George�F.' Field omer Pittman Fire Marshal Building Official CC: James Schaefer, City Atty. Minn. State Health Dept., Licensing Dept. Greg Stevens, Public Health Sanitarian. Bob Lashbrook, Mobile Home Parks James . rkrka Building Inspector 9 -_T' x G, , 516) t-6 �5 �oQjfr EC ScI�tP Yr �� S! � u µ(<Zfld Re R- GQveNwqLa-r V(A�NE I A 1 A Ll r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A M D U M DATE: August 5, 1986 TO: Mayor and City Council - — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — FROM: Ralph Neumann ------------------------ ----- SUBJECT: Stop sign on California St. North -- ----- -- -- ------ ----- -- - - - - -- In the interest of safety a stop sign should be installed at the north end of California Street now that traffic has access to both School Road North and California Street. • This should be done by city ordinance. Dean: Do you have any comments about a stop sign on California Street North that should go into the Council packet? Marilyn kL /Yf - C I • fyv�u ?-,7 -, 0 ORDINANCE NO. 20/86 ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 20 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Stop Streets" is hereby amended by adding thereto Sub- division No. 20, which shall be as follows: Subd. No. 20. That the following named street to -wit: California Street North at the intersection of School Road North and the same is hereby declared, established and made a stop street. Section 2. Penalty. Any person violating the provisions of this ordi- nance shall be guilty of a penal offense and upon conviction shall be pun- I ished by a fine of not more than three hundred dollars ($300) or by imprison- ment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This ordinance shall take effect upon its publication. Adopted by the City Council this 26th day of August, 1986. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Clerk / —J-, 5817-5757 j CITY OF HUTCHINSON August 7, 1986 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL COORDIbaMR RE: SUMMARY OF MERIT REQUESTS FOR JULY - AUGUST Attached are recamendations fran directors for merit adjustments for enployees with anniversary dates in July and August. The recommendations are summarized below. Requested Present Name &Position Increase Placement Last Merit • ADMINSTRATION (by Gary Plotz) Ken Merrill, Finance Director 28 Level 4 1/4 January, 1985 Chuck Nelson, Liquor Store Manager 2% Level 4 April, 1981 Honer Pittman, Building Official 2% Level 5 1/2 April, 1981 Dorothy Smith, Motor Vehicle Clerk 2% Level 5 July, 1981 POLICE (by Dean O'Borsky) Dick Waage, Investigator 2% Level 5 3/4 January, 1985 John Gregor, Sergeant 2% Level 5 3/4 January, 1985 Jan Brown, Part Time Dispatcher 2% Level 4 (Pay equity only) Nancy Redetzke, Part Time Dispatcher 2% Level 4 (Pay equity only) (request adjust to March anniversary) PARKS (by Bruce Ericson) Cliff Paulsen, Park Maint. Supervisor 2% Level 4 July, 1983 • 9- ;1/y.:rz;4 : CITY Of HUTCHINSON August 7, 1986 M E M O R A N D U M r. yaw �i�: � w•;� u�:: !� a•: : •�7auii/•}y�aC -f I recammnd a 28 salary adjustment for the following employees: Ken Merrill Chuck Nelson Homer Pittman Dorothy Smith (hourly) Regarding your Possible concern regarding the "public relations" • aspect of the building official's performance, I: have discussed this with him from time to time. however, during the last twelve months, I have not received any complaints directly from citizens, a builder, or a developer. Other factors that make up the "overall" job evaluation such. as knowledge and interpersonal relationships with fellow arployees and subordinates appear to be very good. 0 • • • POLICE DEPARTMENT MEMORANDUM TO Dean M. O'Borsky FROM Nan Buss DATE July 7, 1986 SUBJECT Merit Increase for Nancy Redetzke, Part -time Dispatcher I recommend that we request a 2" merit increase for Nancy Redetzke, who is presently at mid - point. Her anniversary date is March 12th but she was not originally on the list that we got from Hazel and when I talked to Hazel about it she recommended we put the request through this time. We could request that it be retroactive to her anniversary date. Nancy does excellent work and made every effort to be available to cover shifts when we were without a full -time dispatcher in May and June. She works well with other department members and is a very valuable employee. POLICE DEPARTMENT MEMORANDUM DATE July 17, 1986 TO Hazel Sitz, Personnel Coordinator FROM Dean M. O'Borsky, Chief of Police SUBJECT Merit Increase Part -time Dispatcher Jan Brown's anniversary date is July 10, 1986. I recommend a 2°, merit increase for her. POLICE DEPARTMENT MEMORANDUM TO Personnel Coordinator Hazel Sitz FROM Dean M. O'Borsky, Chief of Police SUBJECT Merit Increase DATE July 7, 1986 I request that Sgt. John Gregor be awarded a merit pay increase on his anniversary date August 14, 1986. Sgt. Gregor's performance has been such that I believe that he should receive the maximum amount as provided by city policy. POLICE DEPARTMENT MEMORANDUM TO FROM Hazel Sitz, Personnel Coordinator Dean M. O'Borsky, Chief of Police SUBJECT Merit Increase DATE 7 -17 -86 I recommend that Richard Waage be awarded a 2% merit increase as of August 1, 1986. Investigator Waage has Derformed his duties in such a manner as to deserve a merit increase. u 0 0 • • n F47,5 iS? IT Y OF HUTCHINSON August 6, 1986 TO: MAYOR AND CITY CCUNCIL '.• : •i M 91' • 11 • 9M' • • f' 9 •' � : • 191' ' 9 •. 191 I• • • I recmuend that cliff Paulsen receive a 2% merit increase on his anniversary date. He has done an excellent job this past year, and most of all he has shown great improvmmt in the supervision aspect of his job. �- e; (612) 587 -5151 y�rcy' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 6, 1986 TO; Myor & City Council ___________________ FROM; Gary D. plotz, City Administrator_ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Refinancing of Industrial Revenue Bonds (IRB) for_ _ _ _ _ Hutchinson Telephone Company • Attached is a summary of the request by Walt Clay to refinance the existing IRB for Hutchinson Telephone Company. The Bond Counsel has prepared the attached public hearing notice. The public hearing would require a special Council meeting, probably on Thursday or Friday, August 28 or 29. Bond Counsel will explain the federal laws requiring a compressed time schedule to refinance. Attachment /ms u 9 z- 510 NORTH CENTRAL LIFE TOWER 445 MINNESOTA STREET ST. PAUL,MINNESOTA 55101 (612)227-8017 P. 0. BOIL 848 340 FIRST NATIONAL SANK BUILDING ROCHESTER, MINNESOTA 55903 15071288-31503 315 FIRST NATIONAL BANK BUILDING WAYZATA, MINNESOTA 55391 (612) 475 -0373 350 PARK AVENUE NEW YORK, NEW YORK 10022 f212) 415-9200 VIA FEDERAL EXPRESS �4r. Walter S. Clay vMr. Gary D. Plotz Mr. James Schaefer Mr. John Bernhagen Mr. Edward W. Brownell, Gentlemen: DORSEY & WHITNEY A Partnership InUUtlinp Prates 81 Corporations 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55x02 201 DAVIDSON BUILDING (612) 340 -2600 B THIRD STREET NORTH TELEX 29-0605 GREAT FALLS. MONTANA 59401 TELECORER: (812)340 -2868 (40e)727-315W 304 TRANSWESTERN PLAZA III 550 NORTH 31^ STREET P 0. BOX 1179 MICHAEL E. REESLLIND BILUNGS, MONTANA 59103 (612) 340 -2960 (406) 252 -3800 30 RUE LA 60EDE 75008 PARIS, FRANCE August 4, 1986 011 331 562 32 50 789/\ n��234* III Re: $2,155,000 Industrial Development Revenue Refunding Bonds (Hutchinson Telephone Company Project), Series 1986 AUG 1986 ''w' RECEIVED t BY With respect to the proposed issuance of the above bonds, enclosed for your review is a copy of an initial draft of a resolution to be considered by the City Council at its regular meeting to be held August 12, 1986. If you have any questions or comments, please call me at your earliest convenience. Very truly Michael E. MER /lmm Enclosure yours, Reeslund • is 9 Z. John J. Bemlugen 16 E.e lve Direcm Ih hI 58] -5 ?52 Gan D. Plotz. Col Admmot',nor 16121 587 -5151 BOARD OF DIRECTORS Pm, Rnnuld J. McGraw Auomey el Imw V III, Pm.. Anhur L Coo eT PreaidM F,re1 Naiowl Bank S—a Tnv,_ Chad B- PIef1 Cmawd Puhh, Am. Panner. DuWaync Pcmrmn & Cn. T.A. (Bn�) Burtch Ex. V . Cawry h. Bank and Tru,l Co. Tan, D,,,,t V.P.. Gcn ... I MuNgcr H.'o"In Mlg. & SWw. In, �M1DanuW A. CIL, v. F"o , n g. 6 ilun A.%: n Glenn Mutgku Supt. of Sehrw6 DI,W.a 123 0 Hutchinson Community Development Corp. 45 Washington Ave. East Hutchinson, Minnesota 55350 August 7, 1986 Auo IWA n "VE M E M 0 TO: Hutchinson City Council FROM: Hutchinson Community Development Corporation (HCDC) SUBJECT: Hutchinson Telephone Company's Industrial Revenue Bond (IRB) Refinancing On August 7, 1986, Walt Clay (Hutchinson Telephone Company) and Edward Brownell (Juran & Moody, Inc., Investment Securities) appeared at the HCDC Board of Director's meeting. The telephone company wants to refinance their IRBs to take advantage of falling interest rates and because a provision in the original issue of the bonds permits this under certain circumstances. The telephone company is requesting formal action by the City Council as provided by law to refinance their bonds. The following action was taken by the HCDC Board of Directors: Motion by Glas, seconded by Daggett, to recommend approval of the refinancing of the Industrial Revenue Bonds of Hutchinson. Telephone Company as presented to the Board and to advise the City Council of this recommendation. Carried. Enclosures ?— /",I ee^41 utv / �-? C0k AGENDA ITEM VII. -- Refinancing of Industrial Revenue Bonds (IRB) for Hutchinson Telephone Company. Ted Brownell - Juran & Moody, Inc. Mikeal Reeslund - Dorsey & Whitney Walt Clay - Hutchinson Telephone Company This is a refinancing of the original IRB issue to obtain a lower interest rate. $2,155,000 remains to be paid, expires 2001 $1,720,000 -new issue, expires 1994 Hutchinson Telephone will be writing down what remains on the present issue to $1,720,000. This is a new process for the City. Hutch Telephone Company has several questions as to necessary proceedure and related costs. Enclosed is the section from our Developer's Guide Book on IRB's and City Resolution NO 7801. Cost items on which we may want to advise the City are: D., 5. Review by City Auditor E. City of Hutchinson Resolution NO 7801 See paragraphs F, H. I of Resolution No. 7801 This discusses the $1,000 non - refundable deposit, the one percent fee of the principal amount, City Attorney fees, City financial consultant and City Auditor review fees. u 0 9- Z 'C!TY JF HUTCHINSUN, MI.'d,ESOTA 'E_EFHI-NE RErUNDING PE�-ENuE BONDS rFANSACT!ON SUMMARY • BOND YEARS _Arc .cc cr -R EC• T2, 155,000. 00 ..4- A.I -y= FAVE 110 'C!TY JF HUTCHINSUN, MI.'d,ESOTA 'E_EFHI-NE RErUNDING PE�-ENuE BONDS rFANSACT!ON SUMMARY '+EW ISSUE SUMMARY: BOND YEARS 7,565.0000 PRINCIPAL RETIREMENT T2, 155,000. 00 CALL FFEMIUM 150,850.00 7'"o AVERAGE COUPON, NEW ISSUE 7.5481% ACCRUED INTEREST, OLD ISSUE 123,506.25 UNDERWRITER'S DISCOUNT 2.90% 49,880.00 CITY ISSUANCE FEES 19,200.00 NET EFFECTIVE INTEREST RATE 9.2074% FONDiUNDERWRITER COUNSEL 22,500. 00 CITY ATTORNEY 4,000.00 FRINTING 5,000.00 AVERAGE COUPON, OLD ISSUE 9.9712% TRUSTEE /FAY AGENT 4,500.00 MISCELLANEOUS 12,500.00 ACCOUNTING 4,000.00 ____J..C___l____ MAXIMUM DEBT SERVICE, OLD DEBT $317,800.00 TOTAL FUNDS PEDUIRED 12,°0,976.25 MAXIMUM DEBT SERVICE, NEW DEBT 1291,862. 50 j ISSUER FUNDS USED: CCMFANY CONTRIBUTION 496,910.93 OTHER ISSUER FUNDS 14,025. 32 NET BOND PROCEEDS 11,617,620.00 ACCRUED INTEREST 0.00 NET FUNDS REQUIRED 11,720,000.00 TRUE INTEREST COST 8.7981% NEW ISSUE SIZE, SAY 11,720,000.00 DATES: EXISTING PRINCIPAL OUTSTANDING: 12,155,000.00 NEW ISSUE DATED DATE 01- OLt -86 SAVINGS SUMMARY: CLOSING DATE O1- Oct -86 DEBT SERVICE SAVINGS 12,273,26-1.75 PRESENT VALUE OF SAVINGS $1,014,272.23 ACCRUED INTEREST 10.00 DATE F'FEFARED: 04— Aug -96 CITY OF HUTCHINSON, MINNESOTA INDUSTRIAL DEVELOPMENT REVENUE BONDS OF 1981 SCHEDULE OF OLD DEBT BONDS CALLABLE ON 10 -1 -86 @ 107.00% MATURITY ANNUAL MONTH DAY YEAR 10 1 1986 4 1 1987 10 1 1987 4 1 1988 t0 1 1988 4 1 1989 1) 1 1989 4 1 1990 IO I 1990 4 1 1991 10 1 1991 4 t 1992 10 1 1992 4 1 1993 10 1 1993 4 1 1994 10 1 1994 4 1 1995 10 1 1995 4 1 1996 10 1 1996 4 1 1997 1') 1 t997 4 t 1998 1') 1 1998 4 1 1999 10 1 1999 4 1 2000 10 1 2000 4 1 2001 PRINCIPAL $60,000.00 65,000.00 75,000.00 80,000.00 90,000.00 105,000.00 115,000.00 1 °0,000 -.00 1455, 1)00. 00 160,000.00 180, 000, CJ0 200, 000. 00 225,000.00 250,000.00 275,000.00 $2,155,000.00 INTEREST RATE INTEREST ----------- ------------ _ $123,506.25 9.25% 123,506.25 120,731.25 9.50'% 1 2_0,731.25 tl7,643.75 9.75% 117,643.75 113,987.50 10.007. 113,987.50 109,987.50 10.20% 109,987.50 105,397.50 10.40% 105,397.50 99,937.50 10.50% 99,937.50 93,900.00 12.00% 93,900.00 86,100.00 12.00% 86,100.00 77,400.00 12.00% 77,400.00 67,800.00 12.00% 67,800.00 57,000.00 12.00% 57,000.00 45,000.00 12.00% 45,000.00 31,500.00 12.00% 3!,500.00 16,500.00 12.00% 16,500.00 $2,5:2,782.50 PAGE 2 ACCD INTs $123,506.25 COSTS $2,305,850.00 SEMI — ANNUAL ANNUAL PAYMENT PAYMENT ________ _____________ $123,506.25 ____ 183,506.25 $307,012.50 120,731.25 185,731.25 306,462.50 117,643.75 192,643.75 310,287.50 113,987.50 193,987.50 307,975.00 109,987.50 199,987.50 309,975.00 105,397.50 210,7197.50 315,795.00 99,9.37.50 214,937.50 314,875.00 93,900.00 223,900.00 317,800.00 86,100.00 231,100.00 317,200.00 77,400.00 237,400.00 314,800. 00 67,800.00 247,800.00 315,600.00 57,000.00 257,000.00 314,000.00 45,000.00 270,000.00 315,000.00 31,500.00 281,500.00 313,000.00 16,500.00 291,500.00 308,000.00 $4,687,782.50 $4,687,782.50 0 DATE °REPARED: 04- Aug -96 CITY OF HUTCHINSON, MINNESOTA TELEPHONE REFUNDING REVENUE BONDS DEBT SERVICE SCHEDULE FOR NEW ISSUE MATURITY $0.00 $0.00 MONTH --- DAY YEAR PRINCIPAL -- 10 --- 1 ---- 1986 - ---- - -- - --- 4 1 1987 165,000.00 SO 1 1987 51,400.00 4 1 1988 L75,000.00 10 1 1988 45,225.00 4 1 1989 190 , 000. 00 t0 l 1989 38,225.00 4 L 1990 200,000.00 10 1 1990 :0,431.25 4 1 1991 215,000.00 10 L 1991 21,431.25 4 1 1992 240,000.00 10 1 1992 11,550.00 4 1 1993 255,O00.00 10 1 1993 $2,291,012.50 4 1 1994 280,000.00 $1,720,000.00 INTEREST RATE 0 PAGE 3 SEMI - ANNUAL ANNUAL INTEREST DEBT SERVICE DEBT SERVICE • $0.00 $0.00 $0.00 5.50% 61,187.50 226,187.50 0.00 56,650.00 56,650.00 282,837.50 6.00% 56,650.00 231,650.00 0.00 51,400.00 51,400.00 283,050.00 6.50% 51,400.00 241,400.00 0.00 45,225.00 45,225.00 286,625.00 7.00% 45,225.00 245,225.00 0.00 38,225.00 38,225.00 283,450.00 7.25% 78,225.00 253,225.00 0.00 .:0,4711.25 :0,431.25 2 833,656.25 7.50% 30,431.25 270,431.25 0.00 21,431.25 21,431.25 291,862.50 7.75% 21,431.25 276,431.25 0.00 11,550.00 11,550.00 287,981.25 8.25% 11,550.00 291,550.00 291,550.00 $571,012.50 $2,291,012.50 $2,291,012.50 • DATE F'REF'AREC: )4- Aug -86 CITY OF HUTCHINSON, MINNESOTA DEBT SERVICE COMPARISON F'aGE 4 Is • .i OLD ISSUE(S) NEW ISSUE(S) SEMI - ANNUAL ANNUAL PAYMENT CATE ----- --------------- - - - - -- -- ------- ---- ------- -- - --- PROPOSED PROPOSED MONTH DAY YEAR PRINCIPAL DEBT SERVICE PRINCIPAL DEBT SERVICE SAVINGS SAVINGS --------- to - 1 - - - -- 1986 ------ - - - - -- $0.00 ------ - - - - -- $0.00 ------ - - - - -- $0.00 ------ - - - - -- $0.00 ------ - - - - -- $0.00 ----------- 30.00 4 1 1987 60,000.00 183,506.25 165,000.00 226,187.50 (42,681.25) 0.00 10 t 1987 0.00 120, 7:31.25 0.00 56,650.00 64,081.25 21,400.00 4 1 1988 65,000.00 185,731.25 175,000. 00 231,650.00 (45,918.75) 0.00 10 1 1988 0.00 117,645.75 0.00 51,400.00 66,243.75 20,325.00 4 1 1989 75,000.00 192,643.75 190,000.00 241,400.00 (48,756.25) 0.00 IO 1 1989 0.00 111,987.50 0.00 45,225.00 68,762.50 20,006.25 4 1 1990 60,000.00 197,987.50 200,000.00 245,225.00 (51,237.50) 0.00 t0 1 1990 0.00 109,987.50 0.00 38,225.00 7t,762.50 20,525.00 4 1 1991 90,000.00 199,987.50 215,000.00 253,225.00 (53,237.50) 0.00 10 t 1991 0.00 105,397.50 0.00 30,431.25 74,966.25 21,728.75 4 1 1992 105,000.00 210,397.50 240,000.00 270,431.25 (60,033.75) 0.00 t0 1 1992 0.00 49,937.50 0.00 21,431.25 78,506.25 18,472.50 4 1 1993 115,000.00 214,937.50 255,000.00 276,431.25 (61,493.75) 0.00 10 1 1993 0.00 93,900.00 0.00 11,550.00 82,350.00 20,856.25 4 1 1994 130,000.00 2 :1.,900.00 - 280,000.00 291,550.00 (67,650.00) 0.00 10 1 1994 0.00 86,100.00 0.00 0.00 86,100.00 18,450.00 4 t 1995 145,000.00 271,100.00 0.00 0.00 231,100.00 0.00 V) 1 1995 0.00 77,400.00 0.00 0.00 77,400.00 308,500.00 4 1 :996 160,000.00 237,400.00 0.00 0.00 237,400.00 0.00 10 1 1996 0.00 67,800.00 0. 00 0.00 67,800.00 305,200.00 4 1 1997 180,000.00 247,800.00 0.00 0.00 247,800.00 0.00 10 1 t997 0.00 57,000.00 0.00 0.00 57,000.00 304,800.00 4 1 1998 200,000.00 257,000.00 0.00 0.00 257,000.00 0.00 10 1 1998 0.00 45,000.00 0.00 0.00 45,000.00 302,000.00 4 1 1999 2- °,000.00 270,000.00 0.00 0.00 270,000.00 0.00 10 1 1999 0.00 ?1,500.00 0.00 0.00 31,500.00 301,500.00 4 1 2000 250,000.00 281,500.00 0.00 0.00 2281,500.00 0.00 10 1 2000 0.00 16,500.00 0.00 0.00 16,500.00 298,000.00 4 1 2001 275,000.00 ------- -- - - -- 291,500.00 ------- ---- -- 0.00 ------- - - - - -- 0.00 ------- - - - 291,500.00 --- ---- - - -------------- 291,500.00 $2,155,000.00 $4,564,276.25 $1,720,000.00 - -- $2,291,012.50 ---- 12,273,263.75 *2,273,263.75 Is • .i RESOLUTION NO. 8342 CERTIFICATION OF MINUTES RELATING TO INDUSTRIAL DEVELOPMENT REVENUE BONDS ( HUTCHINSON TELEPHONE COMPANY PROJECT) Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on August 12, 1986, at 7:30 P.M., at the City Hall, Hutchinson, Minnesota. Members present: Members absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION CALLING FOR A PUBLIC HEARING RELATING TO AN ISSUE OF REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT ON BEHALF OF THE HUTCHINSON • TELEPHONE COMPANY I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of , 1986. gnature Gary D. Plotz, City Administrator Name and Title (SEAL) q- �-' E Councilmember introduced the following resolution and moved its adoption: RESOLUTION CALLING A PUBLIC HEARING RELATING TO AN ISSUE OF REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT ON BEHALF OF THE HUTCHINSON TELEPHONE COMPANY BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: Section 1. Recitals. 1.01. The welfare of the State of Minnesota requires the active promotion, attraction, encouragement and development of economically sound industry and commerce through governmental acts to prevent, so far as possible, emergence of blighted lands and areas of chronic unemployment, and the state has encouraged local government units to act to prevent such economic deterioration. 1.02. The City has previously issued its revenue bonds under Minnesota Statutes, Chapter 474, as amended (the • Act), in the principal amount of $2,300,000 and designated "Industrial Development Revenue Bonds (Hutchinson Telephone Company Project), Series 1981 ", $2,155,000 in principal amount of which are currently outstanding (the Series 1981 Bonds), the proceeds of which were loaned to the Hutchinson Telephone Company, a Minnesota corporation (the Company), to finance a portion of the cost of the acquisition and installation of new electronic switching equipment in the central office of the Company located at 30 Second Avenue Southwest in the City and additional feeder cables and buried cable facilities in and in the vicinity of the City (the Project). 1.03. The Company now proposes that the City issue a new series of revenue bonds under the Act in a principal amount not to exceed $2,155,000 (the Series 1986 Bonds), the proceeds of which would be applied to the refunding of all outstanding Series 1981 Bonds and the redemption thereof on the first available call date (anticipated to be October 1, 1986). 1.04. The City is authorized by the Act to issue its revenue bonds to refund, in whole or in part, bonds previously issued by the City under authority of Sections 474.01 to 474.13 of the Act, and interest on them. �J • Section 2. Public Hearing. • 2.01. Section 103(k) of the Internal Revenue Code of 1954, as amended, requires that this Council shall conduct a public hearing on the Project and the proposal to issue the Series 1986 Bonds to refund the Series 1981 Bonds. Pursuant to that section, a public hearing on the Project and the proposal to issue the Series 1986 Bonds to refund the Series 1981 Bonds is called and shall be held on August 28, 1986, at 8:00 P.M. at the City Hall. 2.02. The City Administrator shall cause notice of the public hearing to be published in the official newspaper of the City and a newspaper of general circulation of the City at least once not less than fourteen days prior to the date fixed for the hearing, such notice to be in substantially the following form: - 2 - NOTICE OF PUBLIC HEARING ON A PROJECT AND THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, SECTIONS 474.01 TO 474.13, AS AMENDED, ON BEHALF OF THE HUTCHINSON TELEPHONE COMPANY CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will meet on August 28, 1986, at 8:00 P.M. at the City Hall, 37 Washington Avenue West, in the City of Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposal that the City issue revenue bonds (the Series 1986 Bonds), in one or more series, under the Municipal Industrial Development Act, Minnesota Statutes, Sections 474.01 to 474.13, as amended (the Act), in order to refund prior to maturity a series of revenue bonds previously issued by the City under the Act in the aggregate principal amount of $2,300,000, the proceeds of which were loaned to the Hutchinson Telephone Company, a Minnesota corporation (the Company), to finance a portion of the cost of a project (the Project). The Project consisted of the acquisition and installation by the Company of new electronic switching equipment in the central office of the Company located at 30 Second Avenue Southwest in the City and additional feeder cables and buried • cable facilities in and in the vicinity of the City, all owned and used by the Company in its business of providing telephone service to the City and certain surrounding areas. The total amount of the proposed Series 1986 Bond issue will not exceed $2,155,000. The Series 1986 Bonds shall be limited obligations of the City and shall be payable solely from the revenue pledged to the payment thereof, except that such Series 1986 Bonds may be secured by a mortgage or other encumbrance on the Project. No holder of any such Series 1986 Bond shall ever have the right to compel any exercise of the taxing power of the City to pay the Series 1986 Bonds, or the interest thereon, nor to enforce payment thereon against any property of the City except the Project should it become the property of the City. All persons interested may appear and be heard at the time and place set forth above, or may file written comments with the City Administrator prior to the date of the hearing set forth above. Dated: August 12, 1986. BY ORDER OF THE CITY COUNCIL By Gary D. Plotz City Administrator - 3 - 0 Section 3. Special Obligations. In all events, it is understood, however, that any Series 1986 Bonds issued by the City pursuant to the Act to refund the Series 1981 Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City except the Project, if it becomes the property of the City; each Series 1986 Bond, when, as and if issued, shall be payable solely from the revenues received from the Project and property pledged to the payment thereof and shall not constitute a debt of the City; and the Company shall save and hold the City harmless with respect to any and all liabilities and expenses incurred by the City with respect to the Project and the Series 1986 Bonds. This resolution shall be effective immediately upon its final adoption. PASSED AND FINALLY ADOPTED by the City Council of the City of Hutchinson, Minnesota, this 12th day of August, 1986. Attest: City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and, upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted and was signed by the Mayor whose signature was attested by 0 the City Administrator. - 4 - • • • 510 NORTH CENTRAL LIFE TOWEFI 415 MINNESOTA STREET ST, PAUL, MINNESOTA 55101 (612 1 M-8017 P. O. box 646 340 FIRST NATIONAL BANK BUILDING ROCHESTER, MINNESOTA 55903 (507) 268-3156 315 FIRST NATIONAL BANK BUILDING WAY TA,MINNESOTA 55391 (612) 475-0373 DORSEY & WHITNEY A PednoMhiR Inouoing Pro81SSioNI Co P"6008 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 ( 612) 340-2600 TELEX 29 -0505 TELECOPIER: (612)340-2888 MICHAEL E. REESLUND (612) 340-2960 350 PARK AVENUE O NEW YORK, NEW YORK 10022 August 8, 1986 (212) 415 -9200 Mr. Walter S. Clay President Hutchinson Telephone Company 30 Second Avenue Southwest Hutchinson, Minnesota 55350 V/Mr. Gary D. PlotZ City Administrator City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Mr. Edward W. Brownell, III Vice President Juran & Moody, Inc. 800 Minnesota Mutual Life Building 400 North Robert Street St. Paul, Minnesota 55101 Gentlemen: FOR YOUR INFORMATION 201 DAVIDSON BUILDING B THIRD STREET NORTH GREAT FALLS, MONTANA 59401 (406)121 -3632 304 TRANSWESTERM PLAZA III 550 NORTH 31^ STREET P. O. BOX 109 51 LUNGS, MONTANA 59103 (4061252-3800 30 RUE LA, BOETIE 75008 PARIS, FRANCE 011 331 582 32 50 C) AUG 1986 RECEIVED BY Re: $2,155,000 Industrial Development Revenue Refunding Bonds (Hutchinson Telephone Company Project), Series 1986 City of Hutchinson, Minnesota We have been requested and have agreed to act as Bond Counsel in connection with the proposed issuance of the above - described Bonds by the City of Hutchinson, Minnesota (the City), for the purpose of refunding the City's $2,300,000 Industrial Development Revenue Bonds (Hutchinson Telephone Company Project), Series 1981, $2,155,000 in principal amount of which are currently outstanding. The Bonds are to be payable from and secured by loan repayments to be made by the Hutchinson Telephone Company, a Minnesota corporation (the Corporation). ?� 4, DORSEY & WHITNEY Mr. Walter S. Clay Mr. Gary D. Plotz Mr. Edward W. Brownell, III August 8, 1986 Page Two Besides serving as Bond Counsel, our firm has agreed to act as counsel to Juran a Moody, Inc., the underwriter for this financing (the Underwriter). Within our firm, our dual roles of counsel will be carried out by separate lawyers. Mr. Joseph Gonnella and Mr. C. D. Mahoney, Jr. will act as counsel to the Underwriter, and the undersigned will serve as Bond Counsel. As counsel to the Underwriter, we will represent the Underwriter in the negotiation of the terms of the financing, drafting the Bond Purchase Agreement and in reviewing and investigating the accuracy and completeness of the official statement. If requested by the Underwriter, we would deliver an opinion to the Underwriter with respect to the Official Statement. In addition, Underwriter's Counsel qualifies the Bonds for sale under the blue sky laws of the states designated by the Underwriter and prepares necessary blue sky memoranda. • As Bond Counsel, we will prepare and distribute an initial draft of forms of the operative financing documents: a Loan Agreement, an Escrow Agreement and an Indenture of Trust. To the extent that additional drafts of the operative financing documents are necessary, we assume that we will continue to be responsible for those drafts. We also anticipate drafting a proposed resolution and customary closing papers for the City, resolutions for the Counties of McLeod, Renville and Meeker (relating to "host approval" of the Bonds) and suggested closing papers for the Corporation. We propose also to draft forms of opinions for counsel to the Corporation and the City. As Bond Counsel we will review and comment upon those portions of the official statement which describe the terms of the Bonds and the operative financing documents, and we will provide the Underwriter with a summary of the documents which we have drafted. As Bond Counsel, we do not assume responsi- bility, however, for the remaining portions of the official statement, including, particularly, those portions describing the properties, operations or financial affairs of the Corporation. LJ LJ DORSEY & WHITNEY Mr. Walter S. Clay Mr. Gary D. Plotz Mr. Edward W. Brownell, III August 8, 1986 Page Three Our principal function as Bond Counsel is to render an opinion with respect to the authorization and issuance of the Bonds. The opinion is rendered in written form at the time the Bonds are delivered. It will presumably cover two basic matters: (i) the validity of the Bonds, based upon the pro- ceedings taken in their authorization, sale and issuance; and (ii) the exemption from current and, as set forth in pending federal legislation (viz., H.R. 3838), certain proposed federal and state income taxation of the interest payable on the Bonds. As Bond Counsel, we do not assume responsibility for verifying the truth of facts certified as being true by appropriate and responsible persons, nor do we assume responsi- bility for legal questions as to which other attorneys partici- pating in the proceedings are providing legal opinions. Thus, • for example, we do not anticipate that we will give any opinion as to the participation of the Corporation in this transaction. As to such matters we will rely upon the opinions to be provided by other attorneys. We understand that our fees in this matter will be paid by the Corporation. We currently estimate that our fees as Bond Counsel and Underwriter's Counsel for a completed trans- action would be $23,500 (including blue sky work) plus out -of- pocket costs and disbursements. If the financing is terminated short of closing, our fees as Bond Counsel and Underwriter's Counsel will be based solely on the time and disbursements we have expended to that point. We trust that our participation in this financing as Bond Counsel and Underwriter's Counsel is acceptable to you. To evidence your consent to these matters, we ask that you sign the appropriate consent attached hereto and return an executed copy to us for our files. If you have any questions about our responsibilities as Bond Counsel or any objection to our dual • DORSEY & WHITNEY Mr. Walter S. Clay Mr. Gary D. Plotz Mr. Edward W. Brownell, III August 8, 1986 Page Four roles in this transaction, please call Joseph Gonnella or myself at your earliest convenience. We look forward to working with you on this financing. Very truly yours, Michael E. Reeslund MER /lmm cc: Mr. Joseph C. Gonnella Mr. C. D. Mahoney, Jr. • • I'1 U 0 CONSENT The undersigned hereby acknowledges and agrees to the responsibilities of Dorsey & Whitney, as Bond Counsel, in connection with the proposed issuance by the City of Hutchinson, Minnesota, of its Industrial Development Revenue Refunding Bonds (Hutchinson Telephone Company Project), Series 1986 (the Bonds), as set forth in the foregoing letter from Michael E. Reeslund, dated August 8, 1986, and hereby consents to the participation in this transaction by Dorsey & Whitney as Bond Counsel and as counsel to Juran & Moody, Inc., underwriter and original purchaser of the Bonds. Dated: , 1986. HUTCHINSON TELEPHONE COMPANY By Its • CONSENT The undersigned hereby acknowledges and agrees to the responsibilities of Dorsey & Whitney, as Bond Counsel, in connection with the proposed issuance by the City of Hutchinson, Minnesota, of its Industrial Development Revenue Refunding Bonds (Hutchinson Telephone Company Project), Series 1986 (the Bonds), as set forth in the foregoing letter from Michael E. Reeslund, dated August 8, 1986, and hereby consents to the participation in this transaction by Dorsey & Whitney as Bond Counsel and as counsel to Juran & Moody, Inc., underwriter and original purchaser of the Bonds. Dated: , 1986. CITY OF HUTCHINSON, MINNESOTA By Its E • 0 r. 0 CONSENT The undersigned hereby acknowledges and agrees to the responsibilities of Dorsey & Whitney, as Bond Counsel, in connection with the proposed issuance by the City of Hutchinson, Minnesota, of its Industrial Development Revenue Refunding Bonds (Hutchinson Telephone Company Project), Series 1986 (the Bonds), as set forth in the foregoing letter from Michael E. Reeslund, dated August 8, 1986, and hereby consents to the participation in this transaction by Dorsey & Whitney as Bond Counsel and as counsel to Juran & Moody, Inc., underwriter and original purchaser of the Bonds. Dated: , 1986. JURAN & MOODY, INC. • �J S C • McLeod County Historical Society MCLEOD COUNTY August 6, 1986 City Council City Hall Hutchinson, MN 55350 Dear Sirs: P.O Box 399 Hutchinson, hfinnesout 55330 We are requesting a permit to reconstruct a log house 20' x 26' on the McLeod County Historical Society property on TH. 7 West. The cabin has no value and we are requesting that no fee be charged for this permit. Sincerely, Patsy R. Prieve Administrator PRP /nd (612) 587.5151 f/UTCH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 7, 1986 T0: Mayor & City Council ------- ------- ----- ----- - - -- -- FROM: Gary D. Plotz, City Administrator - -- -- ---------- --- - - -- - -- SUBJECT: Satellite Liquor Store ---- --- -- -------- ---- --- - - -- -- Consideration of a satellite liquor store requires research and investiga- tion. Before the alternative is investigated, the Council should provide authorization to do so. • Ken Merrill, Chuck Nelson, and myself would do the research and report back to the Council. If the "concept" appeared advantageous, further Coun- cil action would be needed. For your information, we are approaching the 1990 census. In all probability the City will be over the 10,000 figure, which automatically triggers a ref- erendum. If we want to be well situated at both commercial centers prior to the election, we should explore the option of a satellite location in rented space. Perhaps Plaza 15 or the Hutchinson Mall are possibilities to report on. The months of November and December are our strong sales months; therefore, we should discuss it now. Chuck feels that if a satellite is started, it would eliminate the present need to have more showroom floor space at the existing store. Before we explore these avenues, again Council authorization is appropriate. /ms cc: Chuck Nelson • Ken Merrill w (612) 587.5151 H�rcy' CITY OF HUTCHINSON • / 3' NASHING TON A VENUE WEST H_ 7CHINSON, M/NN. 55350 M E M O DATE: August 7, 1986 TO: Mayor and City Council FROM: George F. Field, Fire Marshal RE: Contract Agreement with State The City of Hutchinson has had a Contract with the State of Minnesota to inspect hotels and motels in Hutchinson for several years. That Contract is now due to be renewed. I have taken the 120 hour training course plus the 40 hour refresher course. There is no cost to the City for this training course. However, room and board is not paid by the State and would be the City's • responsibility. I recommend renewing this Contract. GFF /pv attachment • George F. Field Fire Marshal l � q- & • iI L STATE Of M a$DTA - k i CONTRACTUAL Inon+tw fhlf1W1.1 ) SERVICES J sm. NO. I Oy Aeeum I.D. DaOMON. savywwe NO. avfrh I palaver I V r Tae Angant s Aa,a T.. Asea Na. C.CD. 1 C.CD. E C.co. a caetcOe4 caw caaaa Tye K Trr ra<lan �w44 [3 w b ❑ A a1 Am wwN � Dm Nwnaw Emwao Ov Dan, NOlnew Emwav By NOTICE TO CONTRACTOR: You are required by Minnesota Ststutes, 1981 Supplement, Section 270.66 to provide your social security number or Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the anforcamant of federal and state tax laws. Supplying these numbs" could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This contract will not be approved unless these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in the payment of state obligations. THIS CONTRACT, which shall be through its Department of pursuant to the laws of the State of Minnesota, between the State of Minnesota, acting IhereinaRav STATE) and City of Hutchinson address Soc. Sec. or MN Tax I.D. No. pswainaHer CONTRACTORI, witrwss rth that: Federal Employer I.D. No. WHEREAS, the STATE,purauant to Minnesota Statutes 1978. Section 299F_46. subdivision 2 isampowaradto enter into an agreement with any county. 2 or more contiguous counties or Atv or other municinality .and and WHEREAS, CONTRACTOR represants that it is duly qualified and willing to perform the services set forth herein, NOW, THEREFORE, it is agreed: 1. CONTRACTORS OUTIES (Attach additional page if necessary). CONTRACTOR, who Is half a state amployse, shall: 1. Triannually inspect every hotel within its jurisdiction and enforce the provisions of the Minnesota Uniform Fire Code as it applies to those foci 1ities'at no cost to the State. 2. Furnish to the State Fire Marshal, for processing and service, a copy of the inspection report. Orders issued and exit interview. 3. Require all inspectors employed for the purposes of this contract to successfully com- plete the State Fire Marshal's 120 hour, and /or refresher course, on the enforcement inspection training program to be provided to the municipality at no cost. 4. Adopt ordinances establishing fire safety standards at least equivalent to the minimum standards established by M.S. 299F.011 and the rules promulgated thereunder, as such stat- utes and rules are amended from time to time. The consultant may enact ordinances with more stringent requirements. 5. Attach to the contract a certified copy of the municipality's fire ordinance and Council resolution to enter into an agreement. I1. CONSIDERATION AND TERMS OF PAYMENT. A. Consideration for all services performed and goods or materials supplied by CONTRACTOR pursuant to this contract shall be Mel by the STATE as follows: 1. Compensation N/A 2. Reimbursement for travel and subsistence erenses actually and rsacesafily incurred by CONTRACTOR performance of this contract in an amount not to exceed N/^ dollars is N/A ): provided, that CONTRACTOR shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Employer Relations. CONTRACTOR shall not be reimbursed for travel and subsistence expenses incurred outside the State of Minnesota unless it has received prior written approval for such out of state travel from the STATE. The total obligation of the STATE for all comperwation and reimbursements to CONTRACTOR shall not exceed N/A dollars MN /A I. S. Terms of Payment 1. Payments shall be made by the STATE promptly after CONTRACTOR'S presentation of invoices for services performed and acceptance of such services by the STATE'S authorized agent pursuant to Clause VI. Invoices shall be submitted in a form prescribed by the STATE and according to the following schedule: 2. (When applicable) Payments are to be made from federal funds obtablod by the STATE through Title of the Auer of • (Public law and amendments thereto). If at any time such funds become unavailable, this contract shall be terminated immediately upon written notice of such fact by the STATE to CONTRACTOR. In the event of such termination, CONTRACTOR shall be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. c0000aa -os )anal (wparN. saau r^j ,,� The State will discontinue inspection and enforcement actions in those facilities overed by the Agreement. The State will provide, without cost to the Contractor, training and consultation on problems. The State will provide, without cost to the Contractor, consultation and advice on rules promulgated by the State which are enforced by the Contractor. 2. The State will tri- annually review the Contractor's program to determine its continued compliance with the Agreement. Tri- annual review criteria includes code interpretation, enforcement procedures, inspection results and frequency, records completeness and staff training. 3. The Agreement shall continue to be effective until terminated by either party in accordance with Section V. If the Contractor's program is found by the State to be defi- cient, but under conditions that do not endanger the fire safety of the community, the State may continue the Agreement on a provisional status for a specific time period. 4. The Agreement may be amended with the mutual consent of both parties. 5. No Agreement shall inspection or lack of the inspection. be effective to transfer any tort liability attributable to any inspection from the State to the local unit contracting to perform • is (612) 587 -5151 H�r�H CITY OF HUTCHINSON i W'.AS -ACTON AVENUE WEST j NUlCti% ^'SON'. M /NN. 55350 M E M O DATE: August 4, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Faith Lutheran Church Alley Relocation Attached is a letter and plan of the proposed alley changes proposed by Faith Lutheran Church. The present utilities in alley will have to be protected by the contractor during construction. The proposed concrete surfacing may require relocation of some utilities or they may desire to do some work on their facilities • before surfacing. They should be able to provide that information to the City for the August 12th Council Meeting. Marlow V. Priebe Director of Engineering MVP /pv attachment cc: Hutch Utilities - Rufus Alexander Butch Wentworth Ivan Larson Hutchinson Telephone Company North American Cable Television Miller, Miller & Mac • 9 -P Faith Lutheran Church ?fi tvlat Strec! "cCh HutChnsnn, %lone; ors 55350 /Prone 587 -2693 The Rey. 1'hural!Skede. Pe,tnr August 1, 1986 REQUEST TO HUTCHINSON CITY COUNCIL FROM FAITH LUTHERAN CHURCH The Rev, Timothy R. Malnnd, pastor r!,.,,,,. ,ez 94o4 At the request of the building committee and the council of Faith Luth- eran Church the following is submitted to the Hutchinson City Council for their approval. As part of our long range parking program, we hereby request that permission be granted for Faith Lutheran to resurface the alley between Hassan and Main from our north boundary going south to the sidewalk with five inch concrete. We also propose to extend the ped- estrian walkways and entrance eight feet from the existing entrance with sidewalks tapering as indicated on the drawing. We submit this proposal in the interest of safety and expediency. Our one year of use has raised questions as to the safety of people coming in and out of church with the situation the way it is now. Your positive consideration in this matter would be appreciated. Sincerely, Thor Skeie, Senior Pastor enc 0 iI L u 1� • • u 0 i S ii 16 E Q .5 r -f`, - 9U- I. LL g, 41 a Ew .G8 4 bJ' WIDE F^twTC-10 STRIM." tTYF) / I M I Lcdy'. ILA .I H � T= I s 1 y Y a , C%IpT. PUBLIC BIDE W&,I V6p W� I I I \ FYIST.=IVC. r--Mh Mir. ra wjemz.IN uTNE AST (612) 587 -5151 yv�tH' CITY OF HUTCHINSON �3: WASHINGTON AVENUE WEST -UTCHYN50P,4 MINN, 55350 AUGUST B, 1966 TO: MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------------------------------------- SUBJECT: AMENDING FEDERAL REVENUE SHARING BUDGET ---------------------------- ----- ----------- ---- -- - -- - --- Our budget for Federal Revenue Sharing presently calls for $200,000 of funds for the Police facility. I would propose amending the budget and setting all Federal Revenue Sharing funds for the purpose of public safety in the General Fund. Doing this would serve two puposes. First we free up funds from the general fund which would than be • available for the police facility. We have planned on making some funds available from the general fund for the police facility. Second the funds from Federal Revenue Sharing if used in the general fund would not require any special guidlines. If Federal Revenue Sharing is used for constrution all labor must meet the Davis Bacon Act requirements. Davis Bacon means possilbe higher labor costs plus additional monitoring requirements by the city. It would be proposed to amend the Federal Revenue Sharing Budget to have all funds earned and those yet to be received designated for Public Safety in the General Fund. The amount estimated by the time the last payment is recieved in October with interest earnings is $555,000. If the council agrees with this amendment a public hearing would be necessary for public review and comment of this amendment. A hearing at the next council meeting, August 26,is sugguested. `J • CITY OF HUTCHINSON PROPOSED 1986 FEDERAL REVENUE SHARING BUDGET REVENUES FUND BALANCE 12/31/85 $378,150 ENTITLEMENT 17 156,844 INTEREST 20.000 TOTAL REVENUES $554,994 EXPEDITURES 1986 PUBLIC SAFETY EXPEDITURE - WAGES TOTAL EXPEDITURES • $554,994 $554,994 • WWI, "ON SALT,"' ars. 00 9t at c of lllllcgotaf L41 c0vxTy 0F.__A,9c Z ­ To the ............ the......... ... zf._,J ............ of ....... .......................... W .................. ....... .State of brinn ta, hardT UPPI.--for a Ursrus for the term of.­­� fam. to ssU At Retail Only, Non g Malt Liquom w the same are defined by 74W for conoumption 'W", that 127, C,., �17 at wMah plate, satd appucant—Dperste—ow business and to that and "Precent --and state—ze /allows. That said the United Stale; of jwd moral oharaoUr and repute; and ha._.-aftalned the ago of 91 years; that... ---- - -- pmPridar —xf the establishment for which the Ucense auMbs lsevrd it this &PPIW"ion U framed.. That na manufacturer of such w Ixtavicatinj malt liquors lee any ownership, in while ar in part, in said buimm, of said applicami_ar any Wereat therein, That said application pursuant and subject to all aw lazve of the State of AfLnnesofa and the ordinances and refulatiawse of sold appl4sablo thersto, which are hereby made a part Iscreof, and hereby ajrs to observe and obey the 'C'CAS7 z 4 _,4t 4ft44lFf "-*-War Of PAZ—" d"�_ A Za*h appliewd further statea that he is not row the Ao of, no'1ws he made Q lieation for, does he tnlw&d to make appUcatim for a Federal Retail Deakee Spectat tax stamp for the sale of 1.larkafixf liquor- Dated .dppU.aM_ P. O. Jddress • 11 • REGULAR COUNCIL MEETING WATER & SEWER FUND *U.S. Postmaster postage for water bills *Sun Life of Canada August dental ins. Dave Ladd %safety boots Bradley Deleeuw survey water meters Russell Jonas survey water meters Donohue & Associates professional fees Randy DeVries NWOA Conference expenses Ag Systems Inc. supplies Crow Chemical chemicals Central Garage June repair jobs Coast to Coast supplies Commissioner of Revenue sales tax Electro Watchman quarterly alarm charges Schools Ins. Fund August LTD ins. Fadden Pump Co. parts Farm & Home supplies Floor Cara Supply cleaning supplies GTC auto parts parts G & K Services uniform rental Hutchinson Coop gasoline Hutch Iron & Metal supplies Hutch Utilities electricity Hutch Wholesale parts Jerabek Machine Shop repairs Johnson Super Valu supplies Junker Sanitation refuse charges Juul Contracting repairs L & P Supply oil Logis computer charges Mn. Mutual Life Ins. August life ins. McLeod Co. Sanitary Landfill July dumping charges Mn Valley Testing Lab testing Power Process Equipment repairs Quades equipment and parts Simonson Lbr. Co. supplies PERA contribution CENTRAL GARAGE FUND *Sun Life of Canada August dental ins. General Motors Corp. parts Iten Chev. Co. parts Brandon Tire Center parts & repairs Coast to Coast supplies Crow River Glass Co. repairs Dostal & Oleson Oil solvent Schools Ins. Fund August LTD ins. Farm & Home supplies GTC auto parts parts Hutch Wholesale parts August 12, 1986 $155.10 146.61 30.00 45.10 30.14 20,456.55 212.09 18.00 49.75 101.80 72.64 915.95 701.82 48.81 179.32 72.68 137.95 2.53 151.80 502.84 21.45 11,128.82 8.65 747.70 31.20 27,462.50 197.15 5.50 524.02 48.67 47.60 87.50 545.51 5603.65 3.58 249.29 $70,744.27 $ 22.67 206.25 28.91 347.54 16.55 10.00 30.75 6.79 5.04 881.07 416.42 11-a -2- Jerabek Machine Shop parts • MTI parts and repairs Mn. Mutual Life Ins. august. Life ins. Old Dominion Brush parts Plowmans Inc. repairs & parts PERA contribution Schmeling Oil oil Sorenson Farm Supply parts Swanke Motors parts Town & Country Tire repairs Wigen Chevrolet.Co. parts Wacker Implement parts GENERAL FUND *Sun Life of Canada *Dept. of Natural Resources *Dept. of Natural Resources *SPark O Matic Corp *Dept. Of Natural Resources *Dept. of Natural Resources Doug Meier August dental ins. off road veh reg. fees boat registration fees repairs of AM /FM radio boat registration fees snowmowobile reg. fees coffee & trip expense • Charlene Rannow, trip refund Elsa Young trip refund Nathan Lieberg umpire Tony VanDemark umpire Steve Crosby umpire Tara Bagne umpire Becky Leske umpire Michelle Retzlaff umpire Jodi Galles umpire Tim Krasen refund diving class Sandra Bjerkelund refund diving class Evelyn Bahr refund swimming LeAnn Mullan refund swimming Robert Wohlford refund swimming Stacy Saloum refund basketball Timothy Anderson Apple River refund Agnes Bonnema Apple River refund Marcy Breuer Apple River refund Bob Ericson Apple River refund Judy Reid Apple River refund Betty Ruskamp Apple River refund Cort Viesse] man Apple River refund Jeff Buboltz safety boots Debbie Deutsch deposition James Hamilton refund gas key Larry Karg trip expenses • Stephen Olson regional seminar Willard Pellinen land survey -new police Evelyn Kruse swimming refund Becky Walradth swimming refund Bette DeWitte swimming refund station $ 3.50 636.13 6.51 287.96 91.90 42.91 199.62 69.00 15.88 108.50 1.46 47.50 3,482.86 $1716.96 18.00 25.00 15.00 39.00 36.00 18.96 6.00 6.00 1310.00 7.00 24.50 10.50 66.50 21.00 66.50 20.00 10.00 10.00 10.00 10.00 5.00 7.00 7.00 7.00 7.00 7.00 14.00 7.00 30.00 182.64 30.00 7.60 45.91 165.00 6.00 12.00 12.00 _3_ Roland Knudson swimming refund $ 10.00 • Barb Barclay swimming refund 10.00 Norman Ponsford refund recording fee 10.00 Lori Adamietz notary fee & uniform pants 30.00 Nancy Buss notary fee recording 5.00 Hansen Gravel Inc. rock 25.00 Land Care Equipment parts 261.80 Mn.Elevator Inc. elevator maintenance 53.00 State of Mn. notary public laws 5.30 Am. Forestry Assn. membership dues 24.00 Clareys Safety Equipment equipm,ent 327.50 lst National Bank assessment refund 6.00 Franklin Printing 20 receipt books 143.34 Farm Plan Corp. parts 63.00 Fire Dept. Relief Assn. budget from city 6500.00 Jayco Products Co. airport gasoline 4302.41 Hutchmobile 1 book tickets 15.00 Hutch Bus Lines chartered bus 195.00 Jims Garden Service mowing weeds 1020.00 Linder Bus Co. bus rental 1115.62 Marks TV Service repairs 10.00 Mn. CLE 3 registration fees 480.00 Midwest Video Plus supplies 6.00 Midwest Fire Pump Repair repacking pump 158.50 National Police Supply supplies 53.50 Ottos Tree Service stump removal 424.00 Padelford Boat Co. 46 tickets 207.00 • Pizza Hut food 67.39 Renville Cc Auditor plat book 18.00 Superior Signal Co. supplies 67.87 Stadiums Unlimited Inc. equipment 987.00 Sports Technology Inc. 3 basket racks 450.00 7 West Wash & Dry washing towels 25.85 Trautmans Lawn Service fertilizer Tarton Park 140.00 Transport Clearings freight charges 32.30 Victorian Inn chamber mixer 45.00 Walking Billboards tee shirts 327.20 Witte Sod sod 223.00 Allen Office supplies 39.87 American Bakeries buns 57.17 Atkinson Blacktop street materials 1312.65 Big Bear supplies 91.03 Brunner Sales 3 bag salts 56.16 Brinkman Studio supplies 14.29 Bullseye Reloading equipment 192.00 Browns Greenhouse supplies 35.55 Bennett Office SUpplies supplies for copier 100.75 John Bernhagen Aug. compensation 1662.50 Bryan Rock Products rock 1394.75 Ben Franklin STore recreation supplies 10.91 Cash Wise food supplies 547.96 Central Garage June repair jobs 7984.07 • Clarke Outdoor Spraying chemicals 1815.00 Carr Flowers funerals 35.00 Central Mn. Comm. Inc. repairs 312.64 Crow River Vet Clinic boarding dogs 234.00 -4- Coast to Coast supplies $232.35 . C oca Cola Bottling supplies 1899.00 Chamber of Commerce rental 159.87 Copy Equipment Inc. supplies 36.73 Co. Treasurer dl fees :.143.00 Chas Bailly & Co. audit fees 2250.00 Culligan Water Cond. salt and rental 40.50 Co. Recorder recording use permits 10.00 Dostal & Oleson Oil oil 10.25 Earl F. Anderson & Assn. signs 441.23 Erickson supplies 5.67 Erickson & Templin clean out ditch 5500.00 Ed Davis Bus Machines supplies 179.10 Schools Ins. Fund August LTD ins. 602.12 Farm & Home supplies 284.77 Farmers Elevator chemicals 166.35 Feed Rite Controls Inc. chemicals 263.82 Felskas Auto Machine repairs 1260.21 Floor Care Supply cleaning supplies 873.68 Forbes Auto Store suppies 3.50 GTC Auto Parts supplies 33.91 Fitzloff Hardware supplies & air conditioner 664.10 Gopher Sign Co. signs 684.70 Great Plains supplies 145.73 G F Nemitz Sons glass 15.60 G & K Services uniform rental 611.89 • HAVTI work study students 448.78 Hager Jewelry plaque 9.34 Hutchinson Coop gasoline 3660.23 Henry's Candy Co. supplies 2431.44 Home Bakery supplies 9.05 Hutch Drug supplies 12.34 Hutch Com. Hospital laundry 4.05 Hutch Iron & Metal supplies 7.28 Hutch Landscaping edging 15.00 Hutch Leader legal ads 611.63 Hutch Utilities electricity 9122.53 Hutch Utilities lamps,cells & mercury lamps 628.30 Hutch Wholesale supplies 27.51 Hutch Fire & Safety maintenance 281.50 Hutch Schwinn Cyclery bike repair 7.69 School Dist. 423 resurface tennis courts 3084.00 Ink SPots printing 44.50 Jahnkes Red Owl supplies 62.80 Johnsons Super Value supplies 75.93 Juul Contracting supplies 326.00 Joes Sport Shop trophies 868.00 Joes Sport Shop ribbons 397.24 K Mart equipment 83.45 Kokesh supplies 31.41 Krasen Plbg. & Htg. repairs 229.77 • L & P Supply repairs 44.45 L N Sickels street materials 627.00 Logis computer charges 3844.66 Mn. Mutual Life Ins. Aug. life ins. 497.24 Mn. Sports Federation supplies 146.85 MFS entry fees 80.00 135,541.29 • -5- Mankato Mobile Radio repairs $ 52.21 Mankato Bus. Products copy mainteance 35.00 . Mini Biff rental unit 55.00 McLeod Coop Power electricity 181.95 Midland Products Co. supplies 290.08 Midwest Bus. Products office supplies 522.10 McGarvey Coffee Inc. coffee 99.60 North Star Risk Services bond 3014.00 Plaza Hardware supplies 250.76 Pikal Music Store equipment 1760.00 QUades repairs 288.12 Rannow Electric service call 31.00 Rockmount Research supplies 119.58 St. Paul Book & Stationery office supplies 253.16 Shopko supplies 89.67 Simonson Lbr Co. supplies 49.65 State of Mn. trial subscription 40.00 PERA contribution 3856.00 James Schaefer half August 1001.00 Town & Country Tire repairs 4.00 Tri Country Water Cond. rental & salt 40.30 Tombstone Pizza supplies 42.00 United Bldg. Centers supplies 267.87 Viking Signs signs 18.12 XeroxCorporation contract payments 476.12 Wm. Mueller & Sons street materials 6093.50 LEague of Mn. Cities Ins. TRust workers comp. ins. 37,247.50 • GFOA Carreer Development Center seminars 385.00 135,541.29 • • • BOND FUNDS Bonds of 1986 Wm Mueller & Sons Atkinson Blacktop Juul Contracting Erickson & Templin Hutch Utilities 1981 Parking Bonds J. W. Hanson Construction 1980 Tax Increment Const. Bonds Erickson & Templin Bonds of 1985 Juul Contracting Atkinson Blacktop Library Construction Bonds Hager Jewelry Pool & Recreation Const. Bds Hauensteen & Burmeister construction costs 69,403.46 construction costs 58,312.24 construction costs 62,801.25 construction costs 38,003.66 3 lite standards 1,052.27 229,572.88 construction costs 3399.81 construction costs construction costs construction costs 2 signs final billing 4707.29 10,960.92 266.27 11,227.19 17.20 4500 .00 WHU7 (612) 587- 5151�0b 74, o ITY O F HUTCHINSON �ui1 WASHINGTON AVENUE WEST N RECEIVED CHINSON, MINN. 55350 July 25, 1986 FOR YOUR INFORMATION Mayor Paul Ackland and Members of the City Council RE: ROBERT MCGEE VS. CITY OF HUTCHINSON Dear Mayor Ackland: On Thursday, July 24, 1986 a jury trial was held in the above - captioned matter. Jury selection was completed by 10:30 and opening arguments completed by 11:00. Mr. McGee testified on his own behalf while City Administrator Gary Plotz testified on behalf of Hutchinson. Attorney Angelo Juliane representing Junker Sanitary Service, Inc. called • Mr. Paul Albrecht and Mr. Ricky Junker to testify on behalf of Junker Sanitary Service. Testimony was completed by 3:00 at which time several motions were presented to the Court and jury instructions were prepared. Closing arguments were made and jury instructions given with the jury retiring for deliberation at 4:30. The jury was asked to determine whether the city of Hutchinson had improperly charged Mr. McGee a commercial rate contrary to its ordinances and state statutes. If the jury found that the city had acted or charged improperly, it would ask to determine whether Junker Sanitary Service was obligated to repay to the City funds it had collected from Robert McGee on Junker Sanitary Services' behalf. Deducting time for supper the jury deliberated approximately two and one -half hours and reached a decision at 8:00 p.m. The jury determined that the City of Hutchinson had not improperly billed Mr. McGee a commercial rate during any of the time frame in question and therefore no monies was owed by either the municipality or Junker Sanitary Service, Inc. to Mr. McGee. Sincerely yours, CITY OF HUTCHINSON Bye ;nr 45" �. • James H. Schaefer Hutchinson City Attorney JHS:dlp A R` w CONSTRUCTION • ANALYSIS AND MANAGEMENT INPIRPORATED 7401 CENTRAL AVENUE NORTH EAST • MINNEAPOLIS t.4INNESOTA 55432 M E M O R A N D U M �U rC5 SUBJECT: MEETING AUGUST 4, 1986 HUTCHINSON POLICE STATION Q` FROM: CONSTRUCTION ANALYSIS AND MANAGEMENT, INC. Duane Warren ATTENDING: John Wolf - Thorbeck & Lambert, Inc. Paul Emmons - Thorbeck & Lambert, Inc. Vergil Florhaug - CAM Duane Warren - CAM DATE: August 5, 1986 CC: BUILDING COMMITTEE MEMBERS I ' A team meeting was held between the Architects and Construction Managers to review and update the conceptual cost estimates based • on the most recently available plans. The base line cost which were used relate to the CAM budget report dated June 5, 1986, and appear to reflect a slight reduction in costs per square foot in three of the nine building components considered in this report. Total square footage owever, ave increase s ightly which results in a potential increase to the overall construction budget from $821,000 to $910,000. • The Architect and Construction Manager feel that Owner input is imperative at this time to determine if minor modifications are required or if working drawings should proceed without further modifications. A tentative meeting was scheduled for Owner input on Wednesday, August 6, at 3 p.m. CAM will confirm meeting. END OF MEMO ll TELEPHONE (612) 786 -7151 A i CC !d'2' 5E7 -5151 I T Y OF HUTCHINSON - 7 4l itiZ7 ST. M E M o FOR YOUR INFORMATION DATE: July 28, 1986 TO: Mayor and City Council FROM: Homer Pittman, Building Official RE: Handicapped Access to Equipment within Public Premise In response to a complaint received by Alderman Mikulecky regarding the eye examination equipment at the Motor Vehicle Department, the Minnesota State Council for the Handicapped has informed me that, if this is a public service offered to the public at the local level for the state, it must be accessible to the handicapped. . I explained to the Council for the Handicapped, that this machine is heavy, delicate and expensive equipment, and at the present time, we do not have available space where it can sit and not be played with by children. I, also, explained to them that the Motor Vehicle Department would be moving and at that time, there would then be a place to put the machine so as to be accessible to the handicapped and secure so that it couldn't be played with. This would be acceptable, as per attached note. HP /pv attachment • Homer Pittman Building Official Public Services Provision The second provision of the 1983 Disability Amendments covers Public 'Services. These re- quirements became effective December 7, 1983 unless architectural modifications were needed, and then the effective date is June 7, 1985. A public service is a service offered to the public by governmental agencies or others operating on the government's behalf at the state or local level. Public services are usually supported by tax dollars. Public services must not be confused with public ac- commodations which are privately -owned busi- nesses and services such as restaurants, theaters, stores or amusement parks and are usually oper- ated "for profit .° The 1983 amendments require a public service to ensure physical and program access to qualified disabled people unless providing that access would impose an undue hardship on its operation. 0 0 Z • • C� MICKEISON MEDIA, INC. 1302 OSAGE AVE. • P.O. BOX 6399 • SANTA FE, NM 87502 • (505) 988 -9841 1�0�10111213/q�s July 11, 1986 Cn ( 19 6 tip 6 `moo �6� City Of Hutchinson Hutchinson, MN 55350 Dear Sirs: FOR YOUR INF�1? 01 T10N Mickelson Media, Inc. owned and operated the Hutchinson cable television system from May, 1980 to July, 1984. In a recent review of the program utilized to compute the franchise fees to the City of Hutchinson, we noted that franchise fees were not properly calculated in past years. "Gross receipts" was calculated based on only a portion of the pay service revenues. Therefore, we have re- calculated the franchise fees for the period from 1979 through December 31, 1985. The amount of franchise fees due you is $4,201.00 plus accrued interest of $1,043.80 calculated at an interest rate of 12% compounded quarterly. Enclosed please find a check for $5,244.80. At the beginning of this year, we corrected the computer program for payments made subsequent to December 31, 1985. Please feel free to contact me at (505) 988 -9841 should you have any questions regarding this matter. Yours truly �% ary L. s /` ice Pre i nt Finance GL W/s Enclosure 0 • • i (612) 587.5151 �irrry f CITY OF HUTCHINSON 37 V✓ASHINGT ON AVENUE WEST Hv`CHiP N, ti91NN. 55350 August 8, 1986 M E M O R A N D U M • n •• u • • •• 1 • �•. to • � _ • Section 2 (see attached) of Resolution 6500 requires notice to the City Council on who is the designee(s) authorized to handle personnel records. In the past and by virtue of job descriptions provided over the years, the designees in addition to myself are: Hazel Sitz Joleen Runke This notice is only to confirm once again (per council resolution) who is responsible to handle personnel records. CITY ATTORNEY'S OPINION In response to Attorney James Schaefer's summary of the Data Practices Act (page 4), I report the following: 1. The Council has designated the Responsible Authority, namely the City Administrator (Resolution 6500, March 25, 1980). 2. Storage of personnel data is designated in the city vault. 3. To our knowledge all personnel records /data have been requested to be turned over to the Personnel Coordinator. 4. Limited access has been established, per state statutes, by limiting access to the responsible authority, plus designees listed above. CITY ATTORNEY'S RECCPRE2IDA7'ION Pursuant to paragraph 1 on the City Attorney's rem of August 6, 1986, I have requested the Personnel Coordinator to delineate the information in the employee files by "category ", as to meet any and all requirements of the Data Practices Act. RESOLUTION NO. 6500 RESOLUTION APPOINTING ADMINISTRATIVE ASSISTANT AS RESPONSIBLE AUTHORITY UM')ER TFF 'fI`:NESOTA GO%rER.4.4ENT DATA PRACTICES ACT . IVIiEREAS, the Minnesota Government Data Practices Act, Minnesota Statutes, Sections 15.1611 to 15.1698 as amended, requires that this city appoint one person as the Responsible Authority to administer the requirements for collection, storage, use and dissemination of data on indivi- duals, government data, and summary data, within this city and, 111HEREAS the city council is concerned with lic. Photograph,c, photostatic, microphotogra- phic, o• microfilmed records shall be ccnsi d as accessible for convenient use regardlewf p the size of these records. x b. The Responsible Authority shall cs- tzblish proccdures to insure that requests for V ,b government data are received and complied 4(4' %0 with in an appropriate and prompt manner. the responsible use of city data znd wishes to `b e. The Responsible Authority or deli nee satisfy this concern by immediately appointing an V shall, upon request by any person, elmit t t administratively qualified Responsible Authority Ni Bison to ins�'pe�-ct and copy government data as required under the Act and assigning duties ur,ng t e no mal business hours of the city to that person; and at places provided by the Responsible Authority, and -if the person requests, that per - NOW THEREFORE, BE IT RESOLVED BY son shall be informed of the data's meaning. A11NNE50TA: THE CITY COUNCILrE� The Responsible Authority or designee shall , provide copies of government data upon re- utchinso f. The city council cle ,nhlinnesota, quest. The Responsible Authority or designee appoints Adm. Assns the Responsible Authority shall require the requesting person to pay the for the purposes of meeting all requirements of the Np actual cost "of making, certifying and compiling Minnesota Government Data Practices Act, Afinne- �l the copies. If the Responsible Authority or sota Statutes, Section 15.1611 through 15.1698, designee is not able to provide copies at the as amended. (Note: an individual must be ap- ;e time a request is made, the Responsible Auth- pointed, rather than designating this duty to an !r ) ority or designee shall supply copies as sown s If the Responsible - office. If a different person is appointed later as It reasonably possible. the . Responsible Authority, this portion of the V7.411- ority or designee determines that the requested resolution must be amended to indicate the name government data is classified so as to deny the of the new Responsible Authority.) requesting person access, the Responsible Auth- .y. ority or designee shall so inform the requesting 2. The Responsible Authority may designate 4KI person orally at the time of the request, and in a city employee or employees to assist in the ad- writing as soon thereafter as possible, and shall ministration and enforcement of the duties of the cite the statute, temporary, classification, or Responsible Authority and to be in charge of in- federal law upon which the determination is dividual files or systems containing government made. data and to receive and comply with requests for government data. If the Responsible Authority d. The Responsible Authority shall pre- appoints a designee or designees this appoin - pare a public document containing his name, Intent must be in writing, and the city councils -all title and address, and a description of etch type be provided a copy of the appointment. 1 destg- of record, file, or process relating to private or —� nees are appointed, the Responsr a Authority confdentia! data on individuals tetam e y sahll instruct the designees in the requirements the crt� )��ts used to collect private and of administering and enforcing the Minnesota confidential data shall be included in this docq- Government Data Practices Act. (Note- this me_nt. The Responsible Authority shall update is permitted under M -S. 15.1621,Subd.2.) the public document annually and make any changes necessary to maintain the accuracy of 3. The duties of the Responsible Authority the document. and designees are as follows: C. The Responsible Authority shall b- a. The ''- sponsible Authority shall keep fish procedures to assure that all data Jodi - records conta;rri,to government data in such an viduals is activate, complete, and current for arrangement and condition as to make them the purposes for which it was collected; and easily accessible for convenient use by the pub- establish appropriate security safe wards for `data all records .contain:no on individuals. e� k f. The P.csp onssble Authority or designee shall prepare summary data from private or con - fidcntial data on individuals u on the t_ request of any person, provided that the request is to writing and the cost of preparing the summary data is borne by the requesting person. The Res- ponsible Authority may delegate the power to prepare summary data to the administrative officer responsible for any central repository of summary data; or to a person outside of the city if the person, in writing, sets forth his purpose and agrees not to disclose, and the Responsible Authority reasonably determines that the access will not cc.mpromise private or confidential data on individuals. �1 g. The Responsible Authority shall pre- pare a public document setting forth the rights v(` of the data subject pursuant to the Minnesota �` \\ Government Data Practices Act and the specific �t' v procedures in effect in the city for access by �V the data subjects to 9ublic or private data on f� individuals_ " al L� •O� 0r • h. The Responsible Authority or designee shall allow another Responsible Authority or designee access to data classified as not public only when the access is authorzed or required by statute or federal law. The Responsible Auth- ority or designee when supplying government data under this provision may require the re- questing Responsible Authority to pay the ac- tual cost of supplying the data. L The Responsible Authority shall, when appropriate, apply to the Commissioner of Administration for permission to classify tem- porarily data or types of data on individuals as private or confidential, or data not on in- dividuals as non - public, on a temporary basis until a proposed statute can be acted _upon by the Legislature. j. Upon request to the Responsible Authority, or designee, any individual must be informed whether he is the subject of stored data on individuals, and whether it is classified as public, private or confidential- Upon further rc uest, the individual who is the *subject of s�pr4ate data on individuals shall be shown the data without any charge to him and, if he desires, shall be informed of the content and meaning of that data. The Responsible Auiho- city or designee shall provide copies of the pri. vale data upon request by the individual subject of the data, and the cost of providing copies shall be borne by the individual. The Responsi- ble Authority or designee shall comply imme- diately, if possible, with any request made by an individual under this paragraph, or within five days of the date of the request, excluding Saturdays, Sundays and legal holidays, if im- mediate compliance is not possible. If the Res- ponsible Authority or designee cannot comply with the request within that time, he shall so inform the individual, and may have an addition- al five days within which to comply with the request, excluding Saturdays, Sunday and legal . holidays. k. If an individual contests the accuracy vor com etas of ublic private con- eC__ern'1n­g__FMmseIf, and notifies in writing e , Responsible Authori descr—tlb—ingtive nature of tt rye d11! reement, the Responsible Authority shall within thirty days either correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual; or notify the individual that the Responsible Authority believes the data to be correct. Data which is in dispute shall be dis- closed only if the individual's statement of dis- agreement is included with the disclosed data. 4. This resolution implementing the Minnesota Government Data Practices Act shall remain in force and effect until modified by the city council. Adopted by the council of the city of Hutchins this 25th day March ; 19 80 Mayor C erk �) (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 6, 1986 �L 1 Mayor Paul Ackland HUTCHINSON CITY HALL 37 Washington Avenue West Hutchinson, MN 55350 RE: PERSONNEL DATA STORAGE Dear Mayor Ackland: Under Minnesota Statutes Chapter 13, commonly called the Minnesota Government Data Practices Act, all data collected, created, received, maintained or disseminated by • any state agency or political subdivision must be made accessible to the public unless the data is classified as non - accessible. in order to determine what data is accessible six general categories of data have been created by that act. Data on individuals is broken down into Public Data, Private Data, and Confidential Data. Data not on individuals is broken down into Public Data, Non-public ua a—,ana Protected Non -P i� All data maintained b the Feiaci alit must be cate prize in one of these areas an eac acea as separate rules ana regulations or is dissemination and accessibility. The act places the duties of implementing dissemination and collection procedures and the maintenance of government data upon the city's "responsible authority ". As defined in MS 13.02 Subd. 16 the "responsible authority in any political subdivision means the individual designated by the governing body of that political subdivision and the individual responsible for the collection, use, and dissemination of any set of data on individuals, government data, or summary data, unless otherwise provided by state law." Since the City Council for the City of Hutchinson is the governing body of the municipality, it has the authority to appoint a "responsible authority" whose duties it shall be NN M, 7 2- V 1 D • ►2tso • Mayor Paul Ackland August 6, 1986 Page Two to implement the requirements of the Government Data Practices Act. Section 13.03 Subd. 1 requires the responsible authority to "keep records containing government data in such an arrangement and condition and to make them easily accessible for convenient use." Section 13.05 Subd. 5 requires the responsible authority to "establish procedures to assure that all data on individuals is accurate, complete, and current for the purposes for which it was collected" and "establish appropriate security safe guards for all records containing data on individuals." In establishing these procedures Section 13.03 Subd. 2 provides, "A responsible auth�oritmay designate one or more designees." It is assumed t amt sucfi— designees may assist a rfF�ible authority in the implementation of this program on a day -to -day basis. p Section 13.43 of the Government Data Practices Act specifically deals with Personnel Data. Subdivision 1 of that • Section defines personnel data as "data on individuals collected because the individual is or was an employee of or an applicant for employment by, performed services on a voluntary basis, or acts as an independent contractor with a A so State agency, state -wide system or political subdivision or is s a member of an advisory board or commission." This definition clearly is broad enough to encompass all materials which a municipality may store in its standard personnel files. Subdivision 2 of that section lists various items of personnel data which is public, that is, which may be made available to any member of the public upon proper request. Subdivision 4 provides that all other personnel data is private data on individuals. It is clear that personnel data is subject to the requirements and regulations of the Government Data Practices Act and therefore falls under the jurisdiction of the individual appointed as responsible authority by the City Council. All personnel records would come under the jurisdiction of the responsible authority and it would be his duty to insure that access to the public for public information was easily accessible for convenient use while assuring that all non - public data is protected from unauthorized dissemination by appropriate security safeguards. When dealing with personnel data of any employee, it • must be remembered that all private data on that employee is Mayor Paul Ackland August 6, 1986 Page Three �0 ,! Oaccessible only to the individual subject of that data and to � `D those other munici al em to ees whose work asst nment reasonably require access to t e a a. This restriction to those whose work assignment re-5-3-3733=7 requires access to the data is imposed by the rules promulgated by Commissioner of the Department of Administration, 1205.0400 Subd. 2. This requires the responsible authority to make a determination as to those individuals whose work assignments reasonably require access to private data on an individual that may be stored in that individuals personnel file and to limit access to such personnel file to only those individuals. A question has been raised concerning the storage and maintenance of police department personnel records. Several characteristics unique to police department personnel is police employee's special cause for concern. First, in order to obtain their license as police officers all officers must take part in psychological testing. The results and interpretation of those psychological tests become part o e police em to eews ersonner rile. nucn psycnoio9icax cescing is no require o any otner municipal employee. Since the results of those tests may be subject to various interpretations, unauthorized dissemination poses a threat to police officers not generally faced by other municipal employees. Second, because of the nature of police employment complaints against police officers filed by citizens, other officers, superiors or employers may subject the officer to individual liability as a result of his actions. Although other employees may face individual liability, such an action would be extremely rare while an action seeking personnel liability on a police officer's part is quite common. Thus, any investigation conducted internally by the police department is extremely sensitive. It is generally held that while an internal investigation is going on, documents and data gathered need not be placed in the employee's personnel file. When an investigation has been completed, all such data should a aced rn the em oyee's personne i e. n y ffie tinal disposition of any discipiinary action an supporting documentation becomes public and all other internal affairs investigation data remaining private. Again, since this PJ 0 Mayor Paul Ackland August 61 1986 Page Four information is extremely sensitive, individual police officers have a legitimate interest in maintaining security on their personnel file that may exceed the interest any other municipal employee may have in the protection of unauthorized dissemination of private data. To summarize, it is my opinion that the municipality may: 1) Desi nate its responsible authority and his designees as t o agents who shall ave responsibility for gathering, storing and disseminating all personnel data; 2) Designate one or more particular locations for the storage of all personnel data; 3) Require all personnel data with the exception of on -going internal affairs investigations be placed in an employee's . personnel data file; 4) Limit access to employee enel files to those whose worTc assignment or dutiesreasona y require access or to the subject of the files. 10A50)0AVI If there is any question concerning accessibility to the file or the adequacy of the existing security safeguards, I would suggest that the municipality discuss this matter directly with its current responsible authority. It may be advisable for the municipality to discuss or review its procedures in relation to the gathering, storing and disseminating of personnel data with either the League of Minnesota Cities or the Data Privacy Division of the State Department of Administration. Either of these organizations could make a determination as to the adequacy of our current security safeguards and procedures and perhaps offer suggestions as to improvements. Sincerely yours, CITY OF HUTCHINSON Bye 2'e4rL James s H. Hutchinson City Attorney JHS:dlp GOPHER ENGINEERING, INC. ENGINEERING CONSULTANTS, LAND SURVEYING B7 PAISLEY LANE J) 1 DIINNEAPOL[B. YIIVRES(Y!'A 66{YY 1 �j :rAVG � m 9I961dOD68 RE�F,t'tFFD: ti 8 -21-86 �/ �I Gary Plotz, City Admi_zistrator �CZ9ZyL' Mr. Marlowe Priebe, City Engineer City of _?atchinson 37 Washington Ave West liutc'.inson, FLsiesota 55350 � y/1/�R IU'OR��TIoN REt Elevator & Connector Tracks VVVV Hutchingson, Minnesota ,M Referring to the above project, Railroad Services should comp *ete their work this week. Arch street crossing has been surfaced and signs installed, and I presume the City will arrange to do whatever work they deem necessary to the street approaches to the track. i •.sak, P. . • 4 (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 8, l ^86 Duane Warren Construction Analysis and Management Inc. 7401 Central Avenue Northeast Minneapolis, MN 55432 Dear Mr. Warren: FOR YOUR INFORMATION In reference to your Memorandum dated August 5, 1986 on the subject of the August 4, 1986 meeting concerning the Hutchinson Police Station: In the second paragraph, you state that there appears to be a slight reduction in costs per square foot in three of the nine building oaaponents considered in the June 5 budget report. Please itemize the costs of the nine building canponents for • the information of the City of Hutchinson. Your response to this request is much appreciated. Sincerely, CITY OF HOZCHINSON i%e - otz City Administrator copy: Building Committee Members /hs 1 �� ��\� VRNn^ ��OR80AT���h� K��^�v.�^� INFORMATION .. TO: Gary Plotz, City Administrator ^ FROM: Dick Burgart, Chairman of Building Committee Dear Gary: Although the enclosed copy of the June 5, 1986, memo frnm CAM does not provide the changes in the nine building components, it does list the original cost estimates and provides for the definition of the nine areas. Perhaps it will be of some help" ljz-� ryAWA • CONSTRUCTION . ANALYSIS AND MANAGEMENT INCORPORATED 7401 CENTRAL AVENUE NORTH EAST • MINNEAPOLIS • MINNESOTA 55432 TO: ALL BUILDING COMMITTEE MEMBERS FROM: CONSTRUCTION ANALYSIS AND MANAGEMENT, INC. Mr. vergil Florhaug. President RE: HUTCHINSON POLICE STATION C.A.M. P.N. 06 -645 DATE: June 5, 19£36! CC: Thorbeck & Lambert Architects 1. Enclosed is our very early analysis of the project program. You will note that we utilized system square footage with a narration. This is meant to procure input from all team members for utilization in narrowing down the scope of the 'project. 2. We are in receipt of the Thorbeck & Lambert's schedule on drawings. Please note that we are anticipating utilizing fast track procedures for footing and foundations. This will mean that excavation, footings and foundations will be bid out and started prior to all bids being received. If this is a problem, please notify us immediately.' 3. Please note that the schedule calls for the start of design development on June 16th. This dictates that we need a complete survey and topo of the site by then. If the City Eng ;peering Department does not have time to perform this, please notify us immediately so we can obtain a firm'to perform this work. END OF MEMO ** "`• 1 1 TELEPHONE (612) 786 -7151 CONCEPT ANALYSIS HUTCHINSON POLICE STATION C.A.M. P.N. 86 -645 The following analysis is based upon the architects program dated September 24, 1985. The programmed area as listed in the architects space summary has been adjusted to show a gross square footage of 9,800 square feet and includes all of the spaces as indicated on the architects summary. The costs set forth in this analysis are based upon the programmed areas as outlined and are indicative of a one story facility, with a partial basement. Square foot costs as shown represent a combination between costs of similar projects and standard building practices for projects of this type. GENERAL ASSUMPTIONS The concept analysis is based upon the real effect of the architects "Space Allocation Layout" and anticipates a building with a first floor dimension of approximately 5010" X 12010" (6,000 Sq. Ft.). The remaining areas (3,800 Sq. Ft.) are assumed to be in the basement or lower level. The estimates assume that the project will be constructed • on a site, which will not by nature surcharge the nominal square foot costs of the building systems. That is to say that the project is to be considered free of all abnormal "site constraints" such as bad soil conditions, high water table and extensive off site utility extensions or relocations. BASIC ASSUMPTIONS 1. GENERAL & SPECIAL CONDITIONS. The costs included in this building system are primarily time oriented and include such items as field supervision, clerical field support, clean up, mobilization and demolition, temporary construction facilities, temporary utilities, bonds, permits, etc. 2. BUILDING EXCAVATION. Subgrade excavation at asements, structural excavation at footings, backfill, etc. 3. STRUCTURES. The basic building structure is assumed toprecast concrete at first floor slab, steel joists, columns and beams at roof loaded aras. The foundation systems are assumed to be spread concrete 0 • 0 footings at columns, and continous footings and masonry at the building perimeter. 4. EXTERIOR BUILDING ENVELOP. The basic opaque wall is ace brick with concrete block back up and liquid insulation. Building penetration is accomplished with the use of insulated glass set in available aluminum frames. Windows in secure areas will be accomplished by the use of secure window installation which will include necessary security grillage and hardware. It is anticipated that the exterior facade will be accented by the use of brick feature strips and aluminum or color -clad fascias. The roofing. material will be built -up or single -ply with rigid insulation and flashings. 5. INTERIOR FINISHES. The basic interior finish is assumed to be in accordance with the space requirements and use of the facility. Sound isolated, scuff proof walls in secure areas, concrete block or metal stud and gypsum board in nonsecure areas. Ceramic or quarry tile will be used in areas requiring water resistant treatment, such as showers and toilets. The floor finish will be hardened concrete in secure, mechanical and garage areas, carpet in offices and records, resilient floor as deemed appropriate. Ceiling finishes are acoustic in offices, etc. A hard impenetrable finish is anticipated in the secure areas. Borrowed lites and bullet resistant glass will be used as required. Doors and fames are generally hollow metal with secure hardware and doors as required. Painting as required. 6. MISCELLANOUS SPECIALTIES. This system includes toilet partitions and accessories, built -in millwork, lockers miscellaneous metals and rough carpentry, security pass - throughs, security package, etc. 7. PLUMBING. This system aIT—plumbing fixtures, and vent piping, under heating and circulation will be in the cell and Fire protection will be governing codes. would be complete including drains, supply waste floor drainage, hot water Combination security fixtures hold areas (one per cell). provided as dictated by the 8. H V A C. The unit cost HVAC system is based on the requirements of the spaces; the utilization and disposition of the square foot cost has been determined by interpreting projects at similar functions. The anticipated air quantity for this project is + 10.000 CFM and the air conditioning tonage is 25 Eons. Special exhaust systems will be provided in the garage areas. All environments will be controlled automatically. Smoke and heat detection will be provided as needed. 9. ELECTRICAL. The electrical system is anticipated to Sub Total of Building 65.65 Contingency 6.55 TOTAL $72.20 SITE WORK 1. Grade & Shape 2,700.00 2. Paving & Curbs 35,000.00 n • 0 u i t e requirements of the spaces as designed. All systems concerning security, control and monitoring will be "State of the Art" classification and providing all systems controls and backups as required. The basic lighting system is fluorescent, with secure light fixtures required by secure spaces. Special systems will include fire alarm, intercom, security, sound, smoke, etc. Emergency generator and power will be provided. An allowance of 30 to 40 KW has been included. COSTS PER SQUARE FOOT 1. General & special conditions $ 8.40 2. Building excavation .95 3. Structures 9.00 4. Exterior Building Envelop 10.20 5. Interior Finishes 8.70 6. Miscellaneous Specialties 4.50 7. Plumbing 4.40 8. H V A C 11.50 9. Electrical 8.00 Sub Total of Building 65.65 Contingency 6.55 TOTAL $72.20 SITE WORK 1. Grade & Shape 2,700.00 2. Paving & Curbs 35,000.00 n • 0 C� • 11 3. Landscape allowance 4. Utilities Sub Total Contingency TOTAL Building ($72.20) Site Work ($ 5.75) Total ($77.95) A/E Fees (7.58) TOTAL (108) COST SUMMARY $ 5,000.00 8,500.00 51,200.00 5,120.00 $56,320.00 $707,560.00 56,320.00 763,880.00 57,291.00 $821,171.00 / (612) 587 -5151 HvrcH'% CITY OF HUTCHINSON FOR YOUR INFORMATION �37 WASHING TON AVENUE __• _. / WEST HUTCHINSON. MINN. 55350 AUGUST 12, 1986 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: GENERAL FUND CONTINGENCY ACCOUNT AUGUST 12, 1986 UPDATE The status of the general fund contingency acount is as follows: Amount budgeted Authorized expeditures Wage ajustment 1/1/86 $46,442 ASCAP license for arena 225 Levy from C.O.O.C. * 1,896 Fencing for sanctuary 3,300 Tennis Court - High School 3,085 Merit adj. Thru June 12,756 • TOTAL Authorized $67,704 BALANCE REMAINING PROPOSED EXPEDITURES Road Maintainence Material 13,000 Merit adjustments Balance of year est. 1,747 $14,747 ESTIMATED BALANCE *Coalition of Outstate Cities $131,359 $63,655 $48,908 OTHER ITEMS. At this time the Goeder's Property has been purchase on a contract for deed. Cost of down payment $18,000 with 4 payments of $1,500 in 1986. We presented the contract stating the amount could be coming from fund balance. Other alternatives are to take the funds from the Police Facility a Hall construction fund money. Funds could also be used from this contingency account. • '1' 'T• •-t-' t NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE August 7, 1986 ADDRESS Peter Fiucke Hutchinson , JOB TITLE Caunity Service officer mt (Temporary) SUPERVISED BY EMPLOYMENT STATUS PAY RATE Grade VI NEW EMPLOYEE FULL TIME Y OTHER: Temporary full time PART TIME OR SEASONAL COMMENTS Assigned by Chief of Police to Camnulty Service Officer position during the ter=rary absence of Rcger Bakken. tdill \,rork full time in Roger's absence. Peter was hired in February 1986 as half tim narking monitor. (See attached meoo) TPHE ABOVED TOSONNEL UNCIL CONFVED�OPT PRPERS01 EL DEPARTMENT HEAD PERSONNEL COORDINATOR CITY ADMINISTRATOR HUTCHINSON POLICE DEPARTMENT MEMORANDUM TO Hazel Sitz, Personne FROM Dean M. O'Borsky, Ch SUBJECT Leave of Absence DATE June 24, 1986 Community Service Officer Roger Bakken has been granted a leave of absence by the Police Commission. He will be gone July 28, 1986 to October 3, 1986 attending the law enforcement skills course in Minneapolis. During his absence I propose that Parking Enforcement Officer Peter Flucke work in Roger's place on a temporary basis. The funds are available in the CSO budget and I feel that maintaining continunity over the summer is quite important. He would work forty hours per week at the minimum level of the CSO pay grade. DMO:neb E 0 CA • 0 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL 1 I `1 NAME Bradley Deleeuw FOR YOUR INFORMATION DATE July 29, 1986 ADDRESS JOB TITLE water Dept. Meter Survey Worker SUPERVISED BY Ralph Neumann, Dick Nagy ,.EMPLOYMENT STATUS i PAY RATE T2 X NEW EMPLOYEE FULL TIME 815 Spruce Street, Hutchinson OTHER: _X PART TIME OR SEASONAL for 2 -month survey COMMENTS will work with other employees already on city crews to complete survey project. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DEPART MINT HEAD PERSONNEL OORDINATOR CITY ADMINISTRATCR HUTCHINSON SAFETY COUNCIL MEETING FOR YOUR INFORMATION • The Hutchinson Safety Council met on June 30th., 1986 at 12:00 noon at the Fire Hall. There were 13 members and 2 guests present. The meeting was called to order by President Gale Boelter. There was a short silence for prayer. 5-fe ✓P 1Jy hus The meeting was turned over to J" Bssbb3iz from Hercules Pure Culture Products in Hutchinson. He presented a film from the DuPont Company on Nuclear Waste. After the film, Mr. �LYA!'Ai told about the Hercules Company and answered questions. Mr. Julius Rainwater then spoke about the Company and his desire to see a special committee formed to co- ordinate key peoples into an "Awareness Program" to be pre - informed for all emergencies. Members would be comprised of personal from the Police and Fire Departmentsp the Hospital and others. George Field will be the Chairman to head up this program. Orville Kuiken volunteered to represent the Safety Council on this committee. Our Thanks to Judie Lade for making the new safety banner with "Buckle Up ". It was suggested that signs be posted at the pool site and at Fred Roberts Park encourging safe driving. Also a car parking problem early in the morning on Merrill Street by the apartment buildings. steve Nyyhus Jeff Bnbekts was welcomed as a new member to the Safety Council representing Hercules Pure Culture Products. Meeting was called for adjurnment by John Reynolds, seconded by Loretta Pishney. Next meeting will be July 28th.: 1986 at 12:00 noon at the Fire Hall. Submitted bys President Gale Boelter Secretary/Treasurers Eileen Torry TREASURER'S REPORTt 11 Balance on Hand as of 5/30/86 $145.95 Total Deposits .00 Discursements .00 Balance on Hand as of 6/30/86 $145.95 Savings Balance as of 6/30/86 $151.87 FOR YOUR INFORMATION The meeting was called to order at 7:40 p.m. by Chairman Sanders. Buchanan /Bu moved and seconded acceptance of the minutes of June 9. Motion carried. Johnson /Boehlke moved and seconded acceptance of the treasurer's report. Moti carried. Mr. Sundberg reviewed the semi - annual financial report and indicated expenditures for the first half of 1986 were approximately 49.72% of total budget. Mr. Sundberg reported that the interest earned on the Super Now Accou has been dropping and is about 4.75% now. Discussion was held regarding using another type of account in order to gain better interest. It was the concensu .of the Board that Mr. Sundberg, the Chairman, and the Treasurer obtain information regarding this and bring it to the next meeting. K. Matson reported on the monthly statistics for June which showed a marked increase over a year ago. The LDS newsletter and newspaper clippings were distributed. It was also noted that as of July 1 a statewide reciprocal borrowing agreement is in effect for anyone having a library card. The staff tour is on July 23 and all Board members are invited to participate. PIONEERLAND LIBRARY SYSTEM BOARD MEETING July 14, 1986 . Present: Steve Boehlke, Montevideo Representing: Chippewa County Wayne Hebrink, Renville " Kandiyohi County Orlynn Mankell, New London Kandiyohi County Lilah Buhr, Stewart McLeod County Milo Kubasch, Winsted McLeod County Howard Turck, Litchfield Meeker County Jerome Waters, Litchfield Meeker County Jeanne Lundstrom, Grove City Meeker County John Langen, Danvers Swift County Curtis Johnson, Appleton Appleton Ethelyn Byhaug, Dawson Dawson Adelle Jacoby, Hector Hector John Horrocks, Hutchinson Hutchinson Shirley Schutt, Kerkhoven Kerkhoven Gladys Nelson, Ortonville Ortonville Carol Conradi, Willmar Willmar LeRoy Sanders, Willmar Willmar Jeanette Buchanan, Willmar Willmar Burton Sundberg, Director Robert Boese, Associate Director Kathy Matson, Associate Director Also present: Ric Dubois, Bookmobile Librarian /Driver Absent: James Phalen, Graceville Representing: Big Stone County Paula Gilsrud, Montevideo* of Chippewa County . Stan Jacobsorf, Granite Falls* Chippewa County Rebecca Huseby, Pennock* Kandiyohi County Jean Stranberg, Atwater Kandiyohi County Kathleen Kubasch, Winsted* McLeod County Kay Frederickson, Murdock* Swift County Laurie DeMarce, Benson Benson Rose Engebretson, Bird Island* Bird Island Angelyne Montonye, Graceville* Graceville Lionel Barker, Glencoe* Glencoe Albert Linde, Hutchinson* Hutchinson Delores Condon, Litchfield* Litchfield Dale Smolnisky, Litchfield Litchfield Anne Maguire, Madison* Madison Linda Ulrich, Renville* Renville *Excused absence The meeting was called to order at 7:40 p.m. by Chairman Sanders. Buchanan /Bu moved and seconded acceptance of the minutes of June 9. Motion carried. Johnson /Boehlke moved and seconded acceptance of the treasurer's report. Moti carried. Mr. Sundberg reviewed the semi - annual financial report and indicated expenditures for the first half of 1986 were approximately 49.72% of total budget. Mr. Sundberg reported that the interest earned on the Super Now Accou has been dropping and is about 4.75% now. Discussion was held regarding using another type of account in order to gain better interest. It was the concensu .of the Board that Mr. Sundberg, the Chairman, and the Treasurer obtain information regarding this and bring it to the next meeting. K. Matson reported on the monthly statistics for June which showed a marked increase over a year ago. The LDS newsletter and newspaper clippings were distributed. It was also noted that as of July 1 a statewide reciprocal borrowing agreement is in effect for anyone having a library card. The staff tour is on July 23 and all Board members are invited to participate. Mr. Boese gave an updated report on the Bookmobile. Stops are made at 20 incorporated towns, 23 other places, 6 schools, and 1 nursing home and also is used for about 158 of the delivery service. Bookmobile circulation in 1985 was 46,113 with an estimated cost to operate bookmobile estimated at $50,000. Hebrink /Johnson moved and seconded payment of bills. Carried. . Committee and Project Reports: a. Automation -- A Request for Information was sent out and only two responses were received, from Dynix and CLSI. See attached for quotes on all 6 model specifications. Discussion was held regarding the models and the two companies submitting information. In addition, maintenance costs will also be incurred which will be approximately 108 of total cost yearly. Most of these costs will be offset. Contacts have been made with several foundations regarding possible grants for this. b. Finance Committee -- Mr. Hebrink reported that the Committee reviewed the 1987 budget and was able to make a few changes, thus reducing the budget somewhat. The EARC figures have not been received to date. The new budget indicates an increase of 3.768. After much discussion, Nelson /Conradi moved an seconded that the revised budget for 1987 be tentatively approved and sent to each governing unit with the specific dollar amounts to be paid by each governing unit as calculated by the formula when the 1985 EARC valuation figures are available from the state. Carried. The 45 -day time limit for governing units will begin the day the budgets are sent out. Communications: We have received $15,312 as the fourth quarter payment of LSCA funds. This is only partial payment. The balance will probably be received in August. Mr. Lewis has indicated they have received our 1987 state and federal applications and they have been accepted. Old Business: a. Current and projected automation budget -- Mr. Boese reported on the curren and projected automation budget (see attached). It is the staff's proposal tha in 1987 and 1988 only those libraries receiving terminals would be responsible for funding the project, $6,000 for the first public terminal and $5,000 for the second. Cities needing terminals to begin with would be Willmar, Montevideo, Hutchinson, and Litchfield. As other libraries would need terminal this formula would also apply. This money can be obtained from taxes,j donations and foundations, etc. Hebrink /Bohelke moved and seconded the adoptic of the proposed 1987 -88 automation funding (with 508 due 1987 and 508 due 198E with balance of funding to come from foundations or state of Minnesota. Carrie (2 nays from Meeker County). New Business: a. Consideration of specifications for purchase of replacement vehicles -- K. Matson and R. Boese reported on the delivery vehicles and the need to replace same. See attached specifications of new vehicles. (There is currently $4,000 in the 1986 budget for vehicle replacement, approximately $1,000 from trade -i: $8,000 from 1987 budget and approximately $4,000 from fund balance at end of 1986 which would give the approximate amount of $17,000 needed for two new vehicles.) Buhr /Boehlke moved and seconded that the specifications for two new vehicles be sent out (includes option on air conditioning). Carried. b. Mr. Turckj moved that the Chairman appoint an ad hoc committee to review th current bylaws and agreement. Horrocks seconded. Carried. Meeting adjourned at 10:20 p.m. Jeanette Buchanan Secretary is July 1986 ance PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer AUTOMATION INCOME BUDGET INCOME BUDGET INCOME MTD YTD MTD YTD BUDGET $ 55,389.11 $ 90,395.34 Receipts: Basic State /Federal Aid 71,088.00 205,000.00 Big Stone County 658.00 5,574.25 16,722.75 22,297.00 *Chippewa County 2,123.00 18,318.75 54,956.25 *73,275.00 Kandiyohi County 24,551.25 73,653.75 98,205.00 McLeod County 1,201.50 2,403.00 15,740.00 47,220.00 62,960.00 Meeker County 15,693.25 47,079.75 62,773.00 Swift County 999.00 999.00 8,152.75 24,458.25 32,611.00 Appleton 376.00 2,195.00, 6,585.00 8,780.00 Benson 548.00 8,780.00 17,560.00 Glencoe 659.00 5,758.00 17,274.00 23,032.00 Graceville 117.00 978.00 2,934.00 3,912.00 Hutchinson 1,387.00 12,571.50 37,714.50 50,286.00 Kerkhoven 114.00 940.75 2,822.25 3,763.00 Litchfield 886.00 9,618.50 28,855.50 38,474.00 Ortonville 382.00 3,227.25 9,681.75 12,909.00 Willmar 2,384.00 40,175.00 80,350.00 Bird Island 206.00 3,330.00 6,660.00 *Dawson 285.00 2,306.75 6,920.25 * 9,227.00 188.00 1,519.25 4,557.75 6,077.00 •Hector Madison 332.00 2,684.25 8,052.75 *10,737.00 Renville 224.00 1,811.75 5,435.25 7,247.00 Cash Receipts 3,151.65 25,369.82 48,000.00 Gifts 95.00 564.00 Interest (Not avail.) 4,251.34 9,000.00 Reimbursements (local gov't) *Chippewa County 8,007.00 24,021.00 *32,028.00 *Dawson 1,348.50 4,045.50 * 5,394.00 *Madison 862.25 2,586.75 * 3,449.00 Benson 700.00 700.00 Other Reimbursements 155.35 3,989.61 6,994.00 Other Total Receipts 2,200.50 14,171.00 145,261.00 583,824.77 941,700.00 Other funds: Glencoe Fund 4,022.00 Automation Grant (LSCA) 11,998.00 Swift County Est. Grant (LSCA) 10,175.00 Implementation Grant (1985 - State) 1,840.00 Raymond Project (Bremer Grant & Mielke Estate) 25,000.00 82,619.13 57,619.13 KCWL 200.00 1,736.00 ofAL RECEIPTS & BALANCE: $225,650.11 $757,039.24 $1,029,090.13 Automation Totals $14,171.00 $19,505.00 TOTAL RECEIPTS, BALANCE, AUTOMATION MTD & YTD $227,850.61 $771,210.24 $1,048.595.13 Page 1 (OVER) July 1966 PIONEE MI) LIBRARY SYSTEN TREASUUR'S REPORT (Ceattau") - XPUDITURES 9 Page 2 NTO YTO % OF_ Exv CURRENT _ EAPLNOITURES w EXPENDITURES TO EST - _ ACCT GROUP... .00 .00 000% DO PERSONAL SERVICLS AND wAG55_ 54.654.69_ 57.25% 619.294.00 _.SALARIES YEALTH INSURANCE _ - .532.21 _3S4956S.S4 12�4b2.3S S1.36f- _ 23.300.00 HEALTH INSURANCE - DEDUCTIBLE .00 762.08 18.14% 49200.00 FOIRE`1ENT INSURANCE 4.708.10 329346.04 57.76% 56.000.00 _ ACCT GROUP... 569895.10 4009106.01- �i6�3i _ MATERIALS BOnKS - ADULT 79_950.27 469088.31 90.47% S7 d 75.00 - SOOKS - ChILDREN 1046.54 89801.32 52.52% 16,760.00 GE%ERAL REFERENCE 130.00 49475.00 89.50% 5.000.00 PERIODICALS 1097,15.45 129347.92 58.80% 219000.00 PARPHLETS .00 - 3. -0.00 116.67% soo.00 SHIFT COUNTY MATERIALS 817.64 34720.L5 62.00% 69000.00 BENSON LIBRARY MATERIALS 25.44 25.44 3.63% 700.00 814m 16MM FILMS _ .00 - 3.870.00 99.23% --- -- 39900.00 VIDEO ?ISCS C TAPES 99.65 19972.10 29.0C% 6.800.00 DISCS A;.D TAPES .00 26.30 26.30% 100.00 _AUDIO SLIDES AND FILM STRIPS .00 .00 .00% 250.00 MICROFORMS .00 125.UO .00% .00 BINDING _ _ _ _ .00 660.51 69.53% 950.00 - -- -- ACCT GROUP... 209864.99 929462.45 69.28% 1199035.00 CATALOGING _QCLC AND OTHER CHARGES 81508.00 16973C.10 92.95% 189000.0 CCML VEN03A CHARGES 132.00 - 61580.92 61.67% 10r671.00 ACCT GROUP... 8x640.00 239311.02 81.31% 28.671.00 -HA f.LES OPERAT10% AND MAINTENANCE 19360.72 99303.29 54.73% 17,000.00 INSURANCE .00 19271.02 94.73% 19509i&o AMDRTI?ATION .00 .00 .DO% 4.0 ACCT GROUP... 1,360.72 109574.31 47.00% 22.5 CUMMUNICAT ION _TELSpt!'4c ANDLIN� 708.07 69[43.42 67.15% 99008.00 TEIMI(.41. MAINTENANCE .00 .00 .AO% 1.400.00 POSTAGE A%D Sri!PPII9G 607.66 49727.23 59.09: _ 81000.00 GROUP... 1.4C5.73 10,770.65 -_ 58.54_ 1-8,.00.00 E:UIPMEN? NEW EUUIPCENT 122.92 193P7.92 54.90. 2900C.D0 422.00 _..._ -Gv .20t i - - --- 706.08. 14AINTc1ENCE AND CONTRACTS 1.134.83 7,IP1.70 57.91% 12.400.00 ACCT GROUP... 11157.75 6,7C1.o2 57.03% 15.19L.00 CUSTOLIAL SUPPLIES wN0 EOUIP`1047 102.26 7C7.72 7.,.77% - 190 ^0.00 SUPPLIES AVL PP1NTlt,G 1,704.63 1' 449.39 46.72% 23.5:0.00 _P,:CM0T.Ti'- L_A:1p PkpGgpW9_I:,.G -..--- - - - -3 _ -PO _.- -- 629.25 1^5.654 - -- 500.00 ,!ILE1GS At., ".� gEETIW-,i - '4TAFF °0.73 3.741.70 6:;..4:. 5,775.6! ►'LL c.bE tI.7 M--ET1YGS - T?USTEES 199.92 1,05i.18 !- ..26:. 3r20C,.00 S•iI PS (Tr'USTS_ESI _._____- ___• 0______560.00 107.E ^._ __ _ __ i1C -.uC - .0^ 0.400.00 ADS AND LEGHL NOTICES .00 _7_9491.31_117.052 161.76 179.734 90.00 AUDITING .0.0 1,357.40 115.52% L92CO.00 BOOKKEEPI %G ------ 2 ?5.01) 1,575.00 -- - -- 52.50% 39000.00_ - - -- CriNTINUING EOUCATION .OI` 2Pi.1'i .142.1,' - "- 200.00 ACCT GROUP... 2,692.54 30, 14 2.90 66.434 459375.00 SPECIAL____ GL'c:.009 FRIENCG, 19E3 .00 174.57 4.344 4,022.0. KCWL .GO .00 .004 19736.00 SAWY STUDY AUTUt•ATIO`r FUND (LOCAL) .00 8,110.00 41.584 19.505.00 AUT:;RA %3N GRANT (STATE) .00 39323.70 - 27.70% 119998.00 THE RAYM 12 PKCjrtT ' ACCT GROUP... 25,000.00 95,397.50 98.632 96,7 COG. TOTAL... 118.1,16.33 661,466.46 63.08% 19048r59W ENDING CASH BALANCE $109,743.78 $109,743.76 Page 2 PIONEERLANI Ll BhARY SYSTEM BUDGET 1987 INCOME State /Federal Basic Aid (estimate) 705,000.00 Local Tax Receipts 665,405.00 Misc. Receipts (fines, charges, interest, reimb., etc.) 65,000.00 Local reimbursements for extended services 41,000.00 . Total expected receipts 976,405.00 EXPENDITURES Acct Category Sub Amount Amount 0100 Personal services 726,794.00 0110 Salaries and wages 641,294.00 0120 Health Insurance 23,300.00 0125 Health Insurance - Deductible 4,200.00 0130 Retirement Insurance 58,000.00 0200 Materials 121,000.00 0210 Books - Adult 62,600.00 0215 Books - Children 18,000.00 0220 Books for General Reference 7,000.00 0230 Periodicals 21,000.00 0235 Pamphlets 300.00 0250 16mm films 3,900.00 0260 Video tapes 6,800.00 0265 Audio discs & tapes 100.00 0270 Slides and film strips _ 250.00 0280 Microforms 100.00 0290 Binding 950.00 0300 Cataloging 28,671.00. 0310 OCLC and other charges 18,000.00 0320 COM charges 10,671.00 0400 Vehicles 24,500.00 0410 Operation and maintenance 15,000.00 0420 Insurance 1,500.00 0430 Amortization 8,000.00 0500 Communication 17,900.00 0510 Telephone & line charges 8,500.00 0520 Terminal maintenance 1,400.00 0530 Postage and shipping 8,000.00 0600 Equipment 14,700.00 0610 New equipment 2,000.00 0620 A/V equipment 700.00 0630 Maintenance and contracts 12,000.00 0700 Other 42,840.00 0710 Custodial supplies & equipment 1,000.00 0720 Supplies and printing 20,000.00 0725 Promotional & programming 500.00 0730 Mileage & meetings - staff 5,500.00 0735 Mileage & meetings - trustees 3,200.00 0740 Prof. memberships (trustees) 250.00 0750 Insurance 7,900.00 0760 Ads and legal notices 90.00 0770 Auditing 1,200.00 0780 Bookkeeping 3,000.00 0790 Continuing education 200.00 Totals 976,405.00 - NCLE7SLCcial Accounts nr., .r:ciud -d is • ADMINISTRATIVE UPDATE JULY 22, 1986 CITY OF HUTCHINSON ISSUE NO. 6/86 COMPLAINT ON HEARING AND TESTING AT CITY HALL For the second time Hearing Aid Centers of Minnesota (HACM) has directly marketed their product in Hutchinson. HACM rented the City Council Chambers to do free hearing tests and to market their product. Existing City Hall policy (copy attached) provides for rental of a meeting room for $15/ room (for amout of time four hours or less). See page 2 of regulations attached. In this case HACM paid their rent in advance. A local resident that has, in the past, sold hearing aids has objected to the use of City Hall for this particular purpose. Specifically, he objects to the mass marketing and large markup. The marketing was done with a 3 R 5 card advertising free hearing checks, with no mpany name shown. n response to the question of business practices in general, Chief O'Borsky checked with the State of Minnesota Better Business Bureau and the Edina Police Departments. No com- plaints have been received. RAILROAD PROJECT - PHASE II (CONSTRUCTION ON TRACK) The Council has awarded the bid and executed the contract to do Phase II, namely the con- struction of the trackage. After checking with City Attorney James Schaefer, it was de- termined that the status on payment of the change order on Phase I (see memo in Council packet) did not relinquish the City contractual responsibility to proceed with Phase II in a timely manner. Specifically, the materials have been delivered and work on the track started on Monday. STATUS REPORT ON 1986 COUNCIL /CITY OBJECTIVES The progress on quarter I and II is reported in the attached update. I would like to walk through these items to obtain your comments, if any. PLAQUES FOR COMMITTEES /BOARDS /COMMISSIONS We have a sample of the plaque prepared for one of the retiring board members from Burns Manor. We do have concerns on whether or not the plaque(s) would warp, since they are �t kiln dried. Additionally, the quality of the photograph may not be to your expec- tions. Please provide suggestions. Hearing Aid Centers of Minnesota Waller Elleerlo Manager Custom Fit Hearing Aids & Personal Service 5254 W 74th street • Edina. Minnesota 55435 (612) 835-0285 0 i i PRIORITY /ITEM 1. Police Station 2. Hold or Reduce Spending 3. Select Engineer - Phase III for Treatment Plant CITY 04TCHINSON OBJECTIVES • FIRST AND SECOND QUARTER STATUS REPORT - 1986 SCOPE OF OBJECTIVE Purchase site, hire architect, design, bid, project construc- tion through footing stage This objective has to do with the formulation of the 1987 bud- get Identify the scope of services needed for proposed work, se- lect engineering firm TARGET DATE I STATUS _ AS OF: 12/31/86 50 7/15 - The site has been purchased; project manager and architect under contract; new committee appointed; con- ceptual design and layout evaluated by committee; bid specification to sell /remove house(s) have been drawn up by project manager, bid opening for sale or demolition Aug. 1; referendum on fund transfer from fire construction account approved; target date to have •footings' in ground before freeze looks attainable. 25 7/15 - Budget worksheets have been distributed; work- sheets are to be returned to the Finance Director by July 29. The Council discussed establishing a dollar limit on respective department(s), prior to submittal - no action was taken; the budget process is proceeding according to the process /procedure of prior years. In regards to holding down spending in the current calen- dar year, one of the largest savings appears to be in the area of insurance. Specifically, the recommendation to bid employee health, and to bid employee dental, instead of renewing, has created a substantial savings. 11/1/86 20 7/15 - Two meetings have been held to identify the scope of services. These meetings have involved Marlow, Ralph, Randy, Ken, myself; the last meeting we had Mayor Ackland attend. The scope of services and selection of an archi- tect is scheduled for consideration at the August 12 Council meeting. Mr. Michael Hoff and Mr. James Miller of Donohue 6 Associates will be making the presentation. !. Adopt Policy Hold another workshop and sub- 7/1/86 95 7/15 - The policy handbook has been reviewed at two Handbook sequently adopt proposed poli- special Council meetings this year, and adopted in May. cies The continuing objective is to further improve or add policies. S. Calendar /Community Design and produce a calendar, 12/31/86 7/15 - No action has been taken to date. It is noted this Survey approximately one -half high- is an unbudgeted item; expenditure will be proposed in 1987 lighting recreation and one- budget. More discussion by the City Council /staff on the half other City services; dates importance of this item /survey would be helpful. of registration, tournaments, and meetings would be included, also there would be post -paid return survey card to get community in- put of issues of special interest to the City Council 6. Self- Insurance Encourage self- insurance bids 8/1/86 100 7/15 - The specifications of employee health insurance were within employee health and dental drawn to allow for a self - insurance proposal. Although no specification /bids, compare with *pure' self - insurance bids were made, retro - spective proposals other alternatives were made by both Blue Cross /Blue Shield and PHP. 7. Recycle Garbage/ Establish a Recycle Committee and 12131/86 Mend Contract amend contract to encourage recycl- ing glass, aluminum, steel cans, cardboard, etc. 0 Retro- spective proposals mean that if claims are below a speci- fied percentage of premium percent, the City saves money and receives a refund. In regards to employee dental insurance, the City received two 'pure' self - insurance bids. The anticipated premiums were more than the 'guaranteed' premium of the low bid (SunLife); there- fore, self - insurance was not recommended at this time. 10 7/15 - The City Council has established a local Solid Waste Management Committee. Mark Schnobrich, City forester, is a member and was selected by the group to be the chairman. They have mainly foscued on 'composing.' Mending the garbage con- tract is something perhaps the City Attorney would be in the best position to negotiate after the local Solid Waste Man- agement Committee has a specific proposal to evaluate (aluminum, steel, glass, cardboard, etc.). • 0 0 a. implement To establish program /guide- Revolving tines to assist in sprinkling Loan Program required in buildings downtown and make other improvements 9. Cash Management Program i Policy 10. Establish Guide- lines for Merit Increase 12/31/86 7/15 - John Bernhagen, George Field, and I have met on this topic. Renovation of the water lines in the downtown may be one of the conclusions in the RCM report. If this is To, new water lines could possibly go through the basement(s) of the buildings, replacing our existing lines. Such an im- provement would need to be coordinated with this particular objective, as not to duplicate the expense of getting water inside buildings. This objective may or may not meet its tar- get, based on information we are waiting for. 12/31/86 Establish a maximum per- 6/1/86 cent Increase in merit pay 7/15 - Although this project has not been started, it was orig- inally projected to be done in late fall, after the City budget adoption. 100 7/15 - The City Council has established a guideline /policy. 11. Future Pending Place on the computer future 12/31/86 7115 - The City Engineer has advised me that it will not be And Deferred and deferred special assess- possible for him to work on this project until after the an- Special Assess- ments nual improvement construction season is over. ments • • CITY OF HUTCHINSON REGULATIONS FOR RENTAL OF FACILITIES AT THE OLD ARMORY AND CITY HALL I. Responsibility for Building Rentals City Hall Facilities -- Office of City Clerk, specifically the Receptionist Old Armory Facilities -- Recreation Dept.coordinated by the Recreation Direc- tor. II. Application for Reservation All reservations for facilities will be taken on a basis of first come first served. Reservations shall be made by application and shall be approved by the Administrative Assistant or Recreation Director. III. Rules Over Building Use A. General Rules 1. An adult must supervise the activity for which the building is rent- ed, and shall be responsible for the care of any City -owned equip- ment. 2. Alcoholic beverages can be available in the Old Armory, however liquor shall not be sold. A cash bar or any type of gimmick or sub- terfuge is not allowed. No liquor shall be served in City Hall. 3. Prepared snack -type foods may be brought in under the deposit arrangement. Extensive preparation of foods may not take place in the respective buildings, except in the kitchen of the Old Armory. Coffee may be prepared in electric perculators belonging to the organization requesting this privilege. No City -owned coffee makers will be used. 4. The City of Hutchinson reserves the right to deny the use of City facilities to any person or group who violates any of the buildings' rules, or any civil, state or local laws. Any persons violating these rules or laws will be asked to leave the premises immediately. B. Specific Rules 1. There shall be no smoking in the gymnasium floor area, or in any other posted areas. • 2. No street shoes will be allowed on the gymnasium floor, unless a plastic floor covering is laid, except when there is a dance, dinner, election, or the Recreation Director waives this requirement. Regulations Page 2 3. Any recreation activity within vised by the custodial staff. required for supervision, and reational activities. IV. Deposits the gymnasium shall not be super - Rather, recreation personnel are opening and closing doors of rec- All organizations except those exempt in Section VII shall be required to make the following deposits: A. A custodial deposit fee of $20 is required at the time of application. No custodial deposit is required during City Hall hours or at the Old Armory when there are regularly scheduled recreational activities. B. An additional $10 deposit fee is required in cases where food will be served. C. A damage deposit of $25 for use of the gymnasium floor is required. V. Custodial Charge All organizations, except those exempt in Section Vll, shall be responsible for a custodial charge of $5 /hr. (minimum charge -two hours), unless activity is during City Hall hours. In cases where doors have to be opened and closed, the minimum custodial charge applies. If the activity exceeds two hours, the type of activity will prescribe whether or not the continuous presence of the custodian is needed, as deter- mined by the Administrative Assistant or the Recreation Director. VI. Room Rental Charge All organizations, except those exempt in Section VII, shall pay the following daily rental charge: Meeting Room--------- - - - - -$ 7.50 for 2 hours or less 15.00 for 4 hours or less 25.00 for more than 4 hours Gymnasium ----------------- $50.00 any amount of time 4 hours or less 80.00 more than 4 hours Rental of the gymnasium requires a contract. E • Regulations Page 3 • VII. Exemptions All City of Hutchinson departments (auxiliaries), committees, boards, com- missions, and other governmental and political activities are exempt from deposits, custodial charges, and room rental charges. Religious groups are not exempt. Additional exemptions may be approved by the City Council. • •