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HUTCHINSON CITY CALENDAR WEEK OF _August 24 TO _ Angust 30 9 1986; WEDNESDAY -27- 10:00 A.M. - Direclors Meeting at City Hall SUNDAY -24- T N THURSDAY -28- 7:00 P.M. - Special City Council r,ceting at City Uall (Public Hearing) r MONDAY TU*AY -�5- -26- }� 1 Noon - Safety Council Meeting r;'< at Piro Station 1 `Jr 1:30 P.M. -Utilities Commission Meeting at Utilities 7:30 P.M. - City Council Meeting at City Hall FRIDAY - 29 -SEMINARS : DEAN O'BORSKY - August 25-26 KEN MERRILL August 25-28 SATURDAY -30- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 26, 1986 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Wesley Yagle 3. Consideration of Minutes - Bid Openings August 11, 1986 and Regular ee i ng o ugust_'f, Tf86 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - July 1986 2. Planning Commission Minutes of July 15, 1986 3. Nursing Home Board Minutes of July 24, 1986 (b) Consideration of Appointments: 1. Employee Educational Incentive Committee - Community Representatives • (c) Consideration of Request for Reduced Trash and Refuse Service Charge (d) Consideration of Licenses for St. Anastasia Church's Fall Festival September 21, 1986 1. "On Sale" Non -Intoxicating Malt Liquor License 2. Gambling License 3. Bingo License Action - Motion to reject - Motion to order minutes and report filed, ratify appointments, approve request and issue cigarette license 5. Public Hearing - 8_00 P.M. (a) Federal Revenue Sharing Budget Action - Motion to close hearing - Motion to reject - Motion to adopt budget as proposed (b) Improvement Project No. 86-12 - CONTINUED FROM AUGUST 12, 1986 Action - Motion to close hearing - Motion to reject - Motion to approve 4Pproject - Motion to waive reading and adopt Resolution 1 CITY COUNCIL AGENDA - AUGUST 26, 1986 6. Communications, Requests and Petitions (a) Review of 1985 Financial Statements By Auditing Firm of Charles Bailly & Company Action - (b) Consideration of Request for Fire Marshal to Attend Fire Instructors Association Fall Conference And Chiefs Conference September 20-21, 1986 Action - Motion to reject - Motion to approve request (c) Consideration of Request for Transit Coordinator To Attend Transit Conferenfce September 17-18, 1986 Action - Motion to reject - Motion to approve request (d) Consideration of Request for Use of Library Square for Arts And Crafts Festival September 19-20, 1986 Action - Motion to reject - Motion to approve request 7. Resolutions and Ordinances (a) Ordinance No. 20/86 - Ordinance Amending Section 710:00 of the 1974 • Ordinance Code of the City of Hutchinson, Entitled "Stop Streets" By Adding Subdivision No. 20 Thereto, Relative to "Traffic, Local Regulations" Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 8365 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 8367 - Resolution for Agreement Between City And State for Purchase of Unicom Radio Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 8368 - City of Hutchinson Resolution of Application And Authorization To Execute Agreement And Certifications Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business .a) Consideration of Request for CDC Executive Director Aned City Administrator To Attend Annual Board Retreat Of The CDC September 4-5 (DEFERRED AUGUST 12, 1986) Action- Motion to reject - Motion to approve request tA r1 U CITY COUNCIL AGENDA - AUGUST 26, 1986 (b) Consideration of Clean Up of Ford Rolfe Third Avenue Property (DEFERRED AUGUST 12, 1986) Action - (c) Review of First And Second Quarter Status Report On 1986 Objectives (DEFERRED JULY 22, 1986) Action - (d) Consideration of Payment for Installation of Library Handicap Ramp Action - (e) Consideration of Application for Gambling Devices License By Family Plus Inc. At 40 Hour Week (DEFERRED AUGUST 12, 1986) Action - Motion to reject - Motion to approve and issue license (f) Consideration of Freemont Avenue Cul-de-sac for Greencastle Site Action - • 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Application for Transient Merchants Permit By village Home Entertainment Center for September 6-7, 1986 Action - Motion to reject - Motion to approve and issue permit (c) Consideration of Setting 1987 Budget Review Dates Action - (d) Consideration of Adopting Assessment Roll No. 222, Shady Haven Subd. Action - Motion to reject - Motion to approve and adopt Resolution (e) Consideration of Income Guidelines for Senior Citizen Deferred Special Assessments Action - is (f) Consideration of Application for Deferred Special Assessments Action - Motion to reject - Motion to approve deferred assessment 3 CITY COUNCIL AGENDA - AUGUST 26, 1986 • (g) Consideration of Correspondence from Victor Swanson Regarding Weed Cutting Action - (h) Consideration of Fall Leaf Composting Project Action - Motion to reject - Motion to approve project (i) Consideration of Trail License Agreement Between City And MN/DNR Action - Motion to reject - Motion to approve and enter into contract (j) Consideration of Trail License Agreement Between Parks & Recreation Department And MN/DNR Action - Motion to reject - Motion to approve and enter into contract (k) Consideration of Grade Classification Adjustments Action - Motion to reject - Motion to approve adjustment(s) (1) Consideration of Rezoning Submitted By School District No. 423 with favorable recommendation of Planning Commission . Action - Motion to reject - Motion to approve and waive first reading of Ordinance and set second reading for September 9, 1986 (m) Consideration of Conditional Use Permit Submitted by Deloris and Clarence Freitag with favorable recommendation of Planning Commission with contingencies Action - Motion to reject - Motion to approve and adopt Resolution (n) Consideration of Conditional Use Permit Submitted by Pure Culture Products with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution (o) Consideration of Conditional Use Permit Submitted By Frances Cannon with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution (p) Consideration of Preliminary and Final Plat Submitted by Ken Santelman of Santelman's Second Addition with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution 0 9 • CITY COUNCIL AGENDA - AUGUST 26, 1986 (q) Consideration of Amendment to Zoning Ordinance #464, Section 7.09 with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive first reading of Ordinance and set second reading September 9, 1986 (r) Consideration of Proposed Registered Land Survey Submitted by Richard Schmidtbauer with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve (s) Consideration of Final Plat of Plaza Heights Submitted by Albertson And Herman with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution (t) Consideration of Final Plat of Woodridge Submitted by Mikulecky And Compton with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution (u) Consideration of Final Plat of Schmidtbauer's Third Addition with • favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • 5 Ll • MINUTES BID OPENING MONDAY, AUGUST 11, 1986 The bid opening was called to order by Finance Director Merrill at 2:00 P.M. Present were: Finance Director Kenneth B. Merrill, Police Chief Dean O'Borsky, Administrative Secretary Marilyn Swanson, and Director Duane Warren of Construc- tion Management, C.A.M., Inc. Publication No. 3598, Invitation for Bids for Removal or Demolition of Struc- tures from Lot 2 and 3, Block 9, South Half City, was read. The following bids were opened: Don Rettman Construction Darwin, MN Ed Rettman Excavating Hutchinson, MN Juul Contracting Hutchinson, MN PKG. 111 $1,648.00 +2,665.00 Alt 2,378.00 +3,025.00 Alt 3,920.00 +2,865.00 Alt PKG. #2 $1,436.00 + 550.00 Alt. 1,610.00 + 600.00 Alt. 2,800.00 + 705.00 Alt. The bids were referred to the construction management consultant for review and a recommendation to the City Council. There being no further business, the meeting adjourned at 2:10 P.M. 0 MINUTES BID OPENING MONDAY, AUGUST 11, 1986 The bid opening was called to order by Finance Director Merrill at 2:10 P.M. Present were: Finance Director Kenneth B. Merrill and Administrative Secre- tary Marilyn Swanson. The reading of Publication No. 3591, Advertisement for Bids, Letting No. 10, Project No. 86-10, was dispensed with. The following bid was received and opened: Juul Contracting Company Hutchinson, MN $40,046.00 The bid was referred to the City Engineer for review and awarding of the • contract. There being no further business, the meeting adjourned at 2:15 P.M. • C�' MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, AUGUST 12, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder- man Marlin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present: Assistant City Clerk Kenneth B. Merrill, Director of En- gineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Wesley Vagle. 3. MINUTES The minutes of the bid openings of July 21, 1986, August 5, 1986 and August 6, 1986 and regular meeting of July 22, 1986 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JULY 1986 2. AIRPORT COMMISSION MINUTES OF MARCH 24, 1986 • (b) CONSIDERATION OF APPLICATION TO SELL CIGARETTES AT RETAIL AT MCLEOD COUNTY FAIR (c) CONSIDERATION OF APPOINTMENTS: 1. HOUSING & REDEVELOPMENT AUTHORITY - REV. GERRIT MOLENAAR, JR. 2. PARK & RECREATION BOARD - LYLE BLOCK AND BETSY CONNELLY 3. UTILITIES COMMISSION - EUGENE DAGGETT 4. EMPLOYEE EDUCATIONAL INCENTIVE COMMITTEE - COMMUNITY REPRESENTATIVES Alderman Torgerson moved to order the minutes and report filed, to issue a cigarette license, and to ratify the appointments, with the omission of item (6-4. Motion seconded by Alderman Mlinar and car- ried unanimously. 5. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT NO. 86-10 Mayor Ackland called the public hearing to order at 8:15 P.M. No one was present to be heard, and Alderman Torgerson moved to close the hearing at 8:16 P.M. Motion seconded by Alderman Mlinar and carried unanimously. • During discussion, Alderman Mikulecky questioned the method of assess- ment and suggested splitting the cost between the east and west side 1 CITY COUNCIL MINUTES - AUGUST 12, 1986 of School Road and the City picking up the difference. The motion was made by Alderman Mikulecky that the cost of the project plus oversize and the properties on the east and west side of School Road be assessed equal amounts. Motion seconded by Alderman Carls and carried unani- mously. The motion was made by Alderman Mikulecky to award the bid to Juul Con- tracting for $40,046 and to waive reading and adopt Resolution No. 8349. Motion seconded by Alderman Carls and unanimously carried. The motion was made by Alderman Torgerson to order preparation of assessment roll No. 221 and set public hearing for September 9, 1986 at 8:00 P.M., to waive readings and adopt Resolutions No. 8350 and No. 8351. Motion seconded by Alderman Mlinar and unanimously carried. (b) IMPROVEMENT PROJECT NO. 86-11 Mayor Ackland called the hearing to order at 8:35 P.M. Mrs. Ed Klima Sr., adjacent property owner at 647 Bluff Street, stated the road had been raised about four feet, creating a wall that does not slope down into their backyard. As a result, they have not been able to use the yard or the basement garage. A real estate agent assessed her property and felt the improvement had devalued it approximately $2- • 4,000. She requested the project be corrected. City Engineer Priebe reported the road had been raised 3-1/2 feet. The contractor put in a curb to alleviate a water problem. Waller Drive was never developed to provide sewer service, and the plats were not properly developed. It was stated the project was not completed. Alderman Torgerson moved to close the hearing at 8:50 P.M. Motion sec- onded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve project No. 86-11, order preparation of plans and specifica- tions, and to waive reading and adopt Resolution No. 8364. Motion car- ried unanimously. (c) IMPROVEMENT PROJECT NO. 86-12 Mayor Ackland called the hearing to order at 8:51 P.M. City Engineer Priebe presented a map showing the proposed service road. He stated the service road could be extended to the west in 1987. Mr. Arl'e Schlecht from Plowman's inquired about the proposed project and how it would benefit their business. He requested the City use the ditch to make a service road instead of taking some of their property. Plowman's recently installed new lighting in front of their business, • and a service road along their property would require relocation of the E CITY COUNCIL MINUTES - AUGUST 12, 1986 lights at considerable expense. Mr. Scott Plowman commented that the proposed service road would elim- inate the first row of cars, the lights and go back to the second row of cars to the flag pole. It would be 30 feet from the front of the show room. Mr. Bud Maynard raised a question regarding the intersection and the service road. He asked if it would be feasible in the future to come that close and how the City would control the traffic. He felt the over-all plan should be to wait before putting in a portion of the road and perform "magic" on the other portion. Mr. Maynard also ques- tioned a 40 foot service road and suggested cutting down the 15 foot turn lanes on the highway. Engineer Priebe explained the City was looking at a service road from Plowman's to Big Bear. The Tom Thumb business could be approached from California Street, although the gas pumps could be moved if the road was extended. A stop light could be installed at California Street in the future. A representative of the Big Bear Stores reported his company was in favor of the service road project inasmuch as the Hutchinson customers • would not have future access to the store without it. Mr. John Miller stated the proposed project did not affect property east of California but it will eventually. He commented he did not like the way the State dictated the way the project was to be done, and he didn't think the turn median was necessary. It was his feeling the speed limit could be reduced. At 9:30 P.M. Alderman Torgerson moved to continue the hearing. Motion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY POLICE CHIEF O'BORSKY, SERGEANTS GREGOR AND KIRCHOFF TO ATTEND CRIMINAL JUSTICE INSTITUTE AUGUST 25-26, 1986 The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the request. During discussion, City Attorney Schaefer re- quested authorization to also attend the institute. Alderman Carls amended his motion to include Attorney Schaefer. Amended motion sec- onded by Alderman Mlinar and unanimously carried. Main motion carried unanimously. (b) COMMUNICATION FROM FORD ROLFE REGARDING COMPLAINT OF CARS AND DEBRIS ON PROPERTY • Following discussion of the debris and old cars at the Ford Rolfe prop- erty on Third Avenue, it was the consensus of the Council that addi- 3 CITY COUNCIL MINUTES - AUGUST 12, 1986 tional action was needed to clean up the property. Alderman Carls moved to direct City Attorney Schaefer to take appropriate actions to start wheels of justice moving and report back to the next Council meeting and all future meetings until resolved. Motion seconded by Alderman Mlinar and carried unanimously. (c) PRESENTATION BY CED/DONOHUE REGARDING STEP 3 SEWAGE TREATMENT PLANT Mike Hoff and Don Roecker from Donohue & Associates presented a report on step 3 of the sewgge treatment plant. The proposal will be pre- sented to the MPCA at an August 26 board meeting for an $8.8 million grant, with 65% funding on federal level and 60% funding over entire project. The MPCA will do a cost analysis on each portion of Hutchin- son's proposal. It was reported that the estimated cost of the project for Phase III would be $1,216,000. After discussion, Alderman Mlinar moved to approve the proposed con- tract, subject to MPCA approval. Alderman Torgerson seconded the mo- tion and unanimously carried. (d) CONSIDERATION OF REQUEST BY CITIZENS BANK & TRUST CO. TO BLOCK OFF STREET BETWEEN LIBRARY SQUARWE AND D.J. MAC'S FROM 1:00 - 5:00 P.M. ON SEPTEMBER 13, 1986 The motion was made by Alderman Mlinar, seconded by Alderman Torgerson • and carried unanimously, to approve the request. (e) CONSIDERATION OF REQUEST BY FINANCE DIRECTOR TO ATTEND GOVERNMENTAL FINANCE OFFICERS ASSOCIATION TRAINING SESSIONS Alderman Mlinar moved to approve the request. Motion seconded by Ald- erman Carls and unanimously carried. (f) CONSIDERATION OF REQUEST FOR CDC EXECUTIVE DIRECTOR AND CITY ADMINISTRATOR TO ATTEND ANNUAL BOARD RETREAT OF THE COMMUNITY DEVELOPMENT CORPORATION SEPTEMBER 4-5, 1986 Following discussion that the workshop should be held locally, Alder- man Mikulecky moved to reject the request. Motion seconded by Alder- man Mlinar and failed upon roll call vote of Alderman Mikulecky voting aye and Aldermen Carls, Mlinar, Torgerson and Mayor Ackland voting nay. Alderman Mlinar moved to table action until the next City Council meet- ing and to inform the CDC of the Council concerns to hold the workshop locally. Motion seconded by Alderman Carls and unanimously carried. 7. RESPLUTIONS AND ORDINANCES (a) ORDINANCE NO. 19/86 - AN ORDINANCE TO VACATE DRAINAGE AND UTILITY EASEMENTS LOCATED IN ORCHARD PARK FIRST ADDITION 0 4 • CITY COUNCIL MINUTES - AUGUST 12, 1986 Alderman Mlinar moved to waive the second reading and adopt Ordinance No. The motion was seconded by Alderman Torgerson and carried unanimously. (b) RESOLUTION NO. 8345 - AUTHORIZING THE CREATION OF A POLICE FACILITY CONSTRUCTION FUND AND TRANSFERRING $99,500 FROM THE FIRE HALL CONSTRUCTION FUND The motion was made by Alderman Torgerson, seconded by Alderman Carls and unanimously carried, to waive reading and adopt Resolution No. 8345. (c) RESOLUTION NO. 8346 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE CITY PRIMARY AND GENERAL ELECTION Alderman Carls moved to waive reading and adopt Resolution No. 8346. Motion seconded by Alderman Mlinar and carried unanimously. (d) RESOLUTION NO. 8347 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND The motion was made by Alderman Torgerson to waive reading and adopt • Resolution No. 8347. Alderman Mlinar seconded the motion and unani- mously carried. RECESS: The City Council adjourned for a 15 minute recess at 11:00 P.M. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR 1986 STREET DEPARTMENT MAINTENANCE MATERIALS (DEFERRED AUGUST 5, 1986) The motion was made by Alderman Torgerson, seconded by Alderman Carls, to award the contract to Koch Asphalt Company at their bid price of $9,387 for RC -250, $8,887 for FC -800, and $8,887 for MC -300 (10,000 gallon asphalt cutback respectively). Motion unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR USED TANDEM DUMP TRUCK Alderman Carls moved to approve and award the contract to Mankato Mack at $23,950 for a 1978 Mack truck, which includes trade-in of the City's 1972 International tandem dump truck. Motion seconded by Alderman Tor- gerson and carried unanimously. (c) CONSIDERATION OF DRAINAGE IMPROVEMENTS FOR ROBERTS FIRST ADDITION (DEFERRED JULY 22, 1986) • Engineer Priebe presented five alternatives of drainage improvements for Roberts First Addition. The proposed project would include three catch basins instead of two on Larson Street. There would be a larger R CITY COUNCIL MINUTES - AUGUST 12, 1986 0 line on south Larson Street and a large trunk line on Kay Street. Mr. Wayne Scott, 525 Larson, thought it was not reasonable to run more water north to Roberts Road. The water from Mr. Wagner's field runs onto the adjoining properties. He inquired if there was a right-of-way to put the storm sewer across Wagner's field. It was pointed out there was no basement under the house torn down, which had been discussed at a previous meeting. Engineer Priebe stated the City would have to obtain an easement to reach the right-of-way in the field and pay for the crop loss caused by going across the field. Mr. Dale Herrmann, 550 Larson, thought it was reasonable to catch the water at the south end of Larson Street and bring it over to Kay Street. He wanted to pay for only a fraction of the new project. Mr. Julius Rainwater, 565 Larson, commented on the 21" line going down Roberts Road and asked if the residents on that street have any drain- age problem. He felt the City needed to look at the field in the fu- ture. Mr. Roger Reinhart, 545 Larson, inquired what would be involved for alternative No. 2 and asked if it would leave the catch basin north on Larson Street to drain into Roberts Road. He was in favor of addi- • tional lines since something needs to be done with the easterly runoff. Alderman Mlinar moved that the City Engineer obtain additional figures for two catch basins, with the project to include the east side of Lar- son Street, a berm and drainage, leaving the present system on Larson draining to the north, look at alternative No. 2 with catch basins on the south and drain to Kay Street, and to talk to Mr. Wagner regard- ing the cost for a right-of-way to his field, and a berm on the south. Motion seconded by Alderman Carls and carried unanimously. The motion was made by Alderman Torgerson to order a report on Project No. 86-14, to set a public hearing for September 9, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8354 and No. 8355. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF AWARDING BID FOR MAINTENANCE OF SOUTHEAST (VOCATIONAL SITE) WATER TOWER (DEFERRED AUGUST 6, 1986) Alderman Mlinar moved to approve and award contract to Maguire Iron at a cost of $18,860 and to waive reading and adopt Resolution No. 8348. Motion seconded by Alderman Mikulecky and carried unanimously. (e) CONSIDERATION OF SURVEY OF SEVEN OUTSTATE CITIES FOR BUILDING PERMIT FEES • Building Inspector Jim Marka reviewed the survey of cities and recom- H • CITY COUNCIL MINUTES - AUGUST 12, 1986 mended the City retain the 1982 fee schedule already in effect. Dis- cussion was also given to fees for roofing. Alderman Torgerson moved to retain the 1982 fee schedule already in ef- fect. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF AWARDING BIDS) FOR REMOVAL OR DEMOLITION OF STRUCTURES ON LOTS 2 AND 3, BLOCK 9, SOUTH HALF CITY (BID OPENING AUGUST 11, 1986) The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and award the bids for demolition to Don Rettman Construc- tion & Excavating for $1,648 plus $2,265 alternate compacted fill (bid package #1) and $1,436 plus $550 alternate (bid package #2). The City Engineer requested that the contractor be required to provide the City with a county solid waste permit for dumping debris. Alderman Torger- son amended his motion to include stipulations for dumping of debris. Amended motion seconded by Alderman Mlinar and unanimously carried. Main motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF HANSEN-NONWEILER SPECIAL ASSESSMENT • Assistant City Clerk Merrill stated this item goes back several years. One assessment was placed on the wrong parcel. The buyer of the prop- erty was informed of the error and a refund was issued. The present property owner believes he should not pay the $1,827.12 assessment, although he did not pay it before. It was the City Attorney's legal opinion to assess it out as in past practice. The amount was due and payable by Hansen. Alderman Mlinar moved to assess it out as in past practice. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF REQUEST FOR ADDITIONAL 1986 MAINTENANCE FUNDS Following discussion, the motion was made by Alderman Torgerson to approve the request for an additional $13,000 for 1986 street main- tenance. Motion seconded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION ON STATUS OF EMMA LAKE PROPERTY WILLED TO CITY OF HUTCHINSON After discussion, Alderman Carls moved to put the Emma Lake property up for sale. Motion seconded by Alderman Torgerson. Aldermen Carls amended the motion to obtain two appraisals from local real estate • agents and authorize the City Administrator to prepare an advertisement for bids. Amended motion seconded by Alderman Torgerson and carried unanimously. Main motion unanimously carried. 7 CITY COUNCIL MINUTES - AUGUST 12, 1986 0 (d) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY FAMILY PLUS INC. AT 40 HOUR WEEK Following discussion, Alderman Torgerson moved to table the item until the August 26, 1986 meeting for further information. Motion seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF FIRST PHASE 1986 CONSTRUCTION FOR WOODRIDGE SUBDIVISION City Engineer Priebe reported that Woodridge Subdivision was being fin- alized, and the developers would like to have the first phase construc- tion done. The funds were available in the bond issue. Alderman Torgerson moved to approve project No. 86-13 and to waive readings and adopt Resolutions No. 8352 and No. 8353 ordering a re- port and setting a public hearing September 9, 1986 at 8:00 P.M. Motion seconded by Alderman Carls and carried, with Alderman Mikulecky abstaining from voting. (f) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 218 AND SETTING PUBLIC HEARING Following discussion, the motion was made by Alderman Torgerson to • order preparation of assessment roll No. 218, set a public hearing September 9, 1986 at 8:00 P.M., and to waive readings and adopt Reso- lutions No. 8338 and No. 8339. Motion seconded by Alderman Carls and unanimously carried. (g) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 219 AND SETTING PUBLIC HEARING After discussion, Alderman Carls moved to order the preparation of assessment roll No. 219, set a public hearing September 9, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8340 and No. 8341. Alderman Torgerson seconded the motion and unanimously carried. (h) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 220 AND SETTING PUBLIC HEARING Following discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to order preparation of assessment roll No. 220, set a public hearing September 9, 1986 at 8:00 P.M., and to waive read- ings and adopt Resolutions No. 8343 and No. 8344. Motion unanimously carried. (i) CONSIDERATION OF CONDITIONS AT MIDWEST TRAILER PARK Mr. Sam Ulland, owner of Midwest Trailer Park, presented to the Council • a contract with Mathews Sewer Systems from Glencoe to repair the sani- tary sewer at the trailer court. 0 • CITY COUNCIL MINUTES - AUGUST 12, 1986 The City Attorney informed Mr. Ulland that he did not have a 1986 license from the MN Department of Health to operate the trailer court. Further, four of his units were in violation of municipal regulations. Mr. Ulland would be cited for: 1) a misdemeanor for operating without a license; 2) violation of discharging waste water onto private property; 3) municipality authorize the building department, or an appropriate agency, to hire someone to do the repair work if not done by Mathews one week from today; and 4) the Department of Health was going to pur- sue an injunction against Mr. Ulland for discharing waste water on the ground. However, it may be alleviated if the repair work was done in the next several days. Inspector Marka reported this situation went back to November 1985, and he had little cooperation from the MN Health Department. After discussion, Alderman Carls moved that the City Attorney's recom- mendations become the action of the City. Motion seconded by Alderman Torgerson and unanimously carried. (j) CONSIDERATION OF STOP SIGN ON CALIFORNIA STREET NORTH The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the stop sign and waive first reading of Ordinance No. 20/86 and set the second reading August 26, 1986. Motion unanimously car- ried. (k) CONSIDERATION OF PERFORMANCE REVIEWS FOR EMPLOYEES WITH JULY AND AUGUST ANNIVERSARY DATES Following discussion, Alderman Torgerson moved to approve the recommen- dations. Motion seconded by Alderman Carls and carried four to one, with Alderman Mikulecky voting nay. (1) CONSIDERATION OF REFINANCING EXISTING INDUSTRIAL REVENUE BONDS FOR HUTCHINSON TELEPHONE COMPANY Mr. Walter Clay, President of the Hutchinson Telephone Company, re- quested a public hearing date to consider refinancing the 1981 IRB. Since interest rates have gone down, the phone company would like to recall their bonds and refinance at a lower interest rate. After discussion, Alderman Mlinar moved to approve and set a public hearing August 28, 1986 at 7:00 P.M. and to waive reading and adopt Resolution No. 8342. Alderman Torgerson seconded the motion and car- ried unanimously. (m) CONSIDERATION OF WAIVING BUILDI14G PERMIT FEE (EXCEPT FOR STATE SURCHARGE) FOR ERECTION OF LOG CABIN BY HISTORICAL SOCIETY is Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and waive the fee. Motion unanimously 7 « ..�F ��yhy.}'fenlCrlHF"x#r �rt.'.;.1+'a, »'�•'T+$;. _. isCITY COUNCIL MINUTES - AUGUST 12, 1986 carried. (n) CONSIDERATION OF AUTHORIZING A FEASIBILITY STUDY FOR A SATELLITE LIQUORand carried unanimously. rove a After discussion, Alderman Torgerson made the motion to approve study. Motion seconded by Alderman Mlinar (o) CONSIDERATION OLFIRENEWING PECTIONSCONTRACT WITH STATE OF MINNESOTA FOR LOCAL HOTEL AND M rove Motion seconded by Alderman Mikulecky and Following ter into a contract, motion was made by Alderman Carls to approve and unanimously carried. (p) CONSIDERATION OF REQUEST BY FAITH LUTHERAN CHURCH FOR PROPOSED ALLEY CHANGES fety problem on the east end of the Engineer Priebe reported on the sa church building. Alderman Carls secondoved to table until August 26. The motion failed for lack of a rove, contingent tha osal. Motion seconded by Alderman Mli The motion was made by Alderman Torgerson to approve the utilities approve the pro P and carried unanimously. ET (q) CONSIDERATION OF AMENDING FEDERAL REVENUE SHARING the budgeUD and seta public Alderman Mlinar moved to approve amending hearing August 26, 1986 at 8:00 P.M. Alderman Carls seconded the mo carried. tion and unanimousl 10. MISCELLANEOUS TANT CITY CLERK (a) COMMUNICATIONS FROM ASSISwould Assistant Merrill reported a represen g to re ieC wtl the City's 1985 finan- be present at the next Council meeting cial report. It was pointed out that the Council needed to establish some dates o work on the 1981 budget, and the dates would be determined tober 10 he August 26 meeting. The budget has to be adopted application for an on -sale non -intoxicating malt liquor license was Fair Board after the agenda deadline An app Alderman Torgerson received from the McLeod The motion was made by Mon and approval was req to approve and issue the license. seconded by Alderman Miinar, unanimously carried. 10 0 CITY COUNCIL MINUTES - AUGUST 12, 1986 It was reported that the rodent problem was being resolved. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls requested that the City Administrator contact the PCA to obtain figures on what collection fees and percent of total contract other engineering firms were charging for work done on sewage treatment plants. It was the consensus of the Council that Randy DeYries should devote more time to working on the proposed plant and possibly hire an additional person to work at the plant. A question was raised on where the City stands with the solid waste committee. City Engineer Priebe reported the County had a study in progress, and the City had met several times. Alderman Carls inquired if the issue had been resolved as to who was paying for the cost of the handicapped ramp at the public library. It was requested this item be placed on the agenda for the August 26 meeting. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar suggested that Building Inspector Jim Marka be con- tacted to help with the wastewater plant inasmuch as he was knowledge- able in this area. Alderman Mlinar commented on the memorandum received concerning the cost of the police station building. It was reported by Alderman Tor- gerson that at a recent meeting with the architect and building com- mittee, the architect was told to cut the cost to the amount available. (d) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland inquired about the Airport Commission minutes and an out- standing bill. He was informed by the Finance Director it had been re- solved. Mayor Ackland stated the Community Energy Council was considering ap- plying for a $15,000 grant, with 10% or $1,500 matching funds from the City. The grant would cover costs to do an analysis of businesses and recommendations of ways to save energy. The study would be done during the winter months. The grant application will be submitted for ap- proval at the August 26 Council meeting. The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to approve the $1,500 matching funds from the contingency fund. Motion unanimously carried. • It was reported that the City Attorney had not been considered for a cost of living increase the first of the year when the City employees received a three percent increase. The motion was made by Alderman 11 CITY COUNCIL MINUTES - AUGUST 12, 1986 Mlinar to approve a three percent cap increase for the City Attorney, • retroactive January 1, 1986. Motion seconded by Alderman Torgerson and carried three to two, with Aldermen Mlinar and Torgerson and Mayor Ack- land voting aye and Aldermen Carl and Mikulecky voting nay. (e) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson inquired if anything had been heard from Junker San- itation regarding his rate increase. The answer was "nothing." (f) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on the memorandum received regarding the use of the motor vehicle machine by a handicapped person. (g) COMMUNICATIONS FROM CITY ATTORNEY JAMES SCHAEFER Attorney Schaefer gave a status report on the lawsuit of McGee vs. the City of Hutchinson. He also stated the insurance company had settled for the full amount on the fire truck accident. (h) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING MARLOW V. PRIEBE Engineer Priebe commented on the Gopher Engineering memorandum regard- . ing the railroad track. He stated the track should have some blacktop put in on either side of the track, and this work could be done by the Street Department employees. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson to approve and authorize payment from the appropriate funds. Motion seconded by Alderman Mlinar and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 1:05 A.M. 12 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 12, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder- man Marlin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present: Assistant City Clerk Kenneth B. Merrill, Director of En- gineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Wesley Vagle. 3. MINUTES The minutes of the bid openings of July 21, 1986, August 5, 1986 and August 6, 1986 and regular meeting of July 22, 1986 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JULY 1986 2. AIRPORT COMMISSION MINUTES OF MARCH 24, 1986 (b) CONSIDERATION OF APPLICATION TO SELL CIGARETTES AT RETAIL AT MCLEOD COUNTY FAIR (c) CONSIDERATION OF APPOINTMENTS: 1. HOUSING & REDEVELOPMENT AUTHORITY - REV. GERRIT MOLENAAR, JR. 2. PARK & RECREATION BOARD - LYLE BLOCK AND BETSY CONNELLY 3. UTILITIES COMMISSION - EUGENE DAGGETT 4. EMPLOYEE EDUCATIONAL INCENTIVE COMMITTEE - COMMUNITY REPRESENTATIVES Alderman Torgerson moved to order the minutes and report filed, to issue a cigarette license, and to ratify the appointments, with the omission of item (c)-4. Motion seconded by Alderman Mlinar and car- ried unanimously. 5. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT NO. 86-10 Mayor Ackland called the public hearing to order at 8:15 P.M. No one was present to be heard, and Alderman Torgerson moved to close the hearing at 8:16 P.M. Motion seconded by Alderman Mlinar and carried unanimously. During discussion, Alderman Mikulecky questioned the method of assess- ment and suggested splitting the cost evenly between the properties on 1 CITY COUNCIL MINUTES - AUGUST 12, 1986 the east and west side of School Road and the City picking up the over- size. The motion was made by Alderman Mikulecky that the cost of the project, less the amount for the oversize, be assessed to the proper- ties on the east and west side of School Road in an equal amount. Motion seconded by Alderman Carls and carried unanimously. The motion was made by Alderman Mikulecky to award the bid to Juul Con- tracting for $40,046 and to waive reading and adopt Resolution No. 8349. Motion seconded by Alderman Carls and unanimously carried. The motion was made by Alderman Torgerson to order preparation of assessment roll No. 221 and set public hearing for September 9, 1986 at 8:00 P.M., to waive readings and adopt Resolutions No. 8350 and No. 8351. Motion seconded by Alderman Mlinar and unanimously carried. (b) IMPROVEMENT PROJECT NO. 86-11 Mayor Ackland called the hearing to order at 8:35 P.M. Mrs. Ed Klima Sr., adjacent property owner at 647 Bluff Street, stated the road had been raised about four feet, creating a wall that does not slope down into their backyard. As a result, they have not been able to use the yard or the basement garage. A real estate agent assessed her property and felt the improvement had devalued it approximately $2- 4,000. She requested the project be corrected. City Engineer Priebe reported the road had been raised 3-1/2 feet. The contractor put in a curb to alleviate a water problem. Waller Drive was never developed to provide sewer service, and the plats were not properly developed. It was stated the project was not completed. Alderman Torgerson moved to close the hearing at 8:50 P.M. Motion sec- onded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve project No. 86-11, order preparation of plans and specifica- tions, and to waive reading and adopt Resolution No. 8364. Motion car- ried unanimously. (c) IMPROVEMENT PROJECT NO. 86-12 Mayor Ackland called the hearing to order at 8:51 P.M. City Engineer Priebe presented a map showing the proposed service road. He stated the service road could be extended to the west in 1987. Mr. Arlie Schlecht from Plowman's inquired about the proposed project and how it would benefit their business. He requested the City use the ditch to make a service road instead of taking some of their property. Plowman's recently installed new lighting in front of their business, and a service road along their property would require relocation of the E CITY COUNCIL MINUTES - AUGUST 12, 1986 lights at considerable expense. Mr. Scott Plowman commented that the proposed service road would elim- inate the first row of cars, the lights and go back to the second row of cars to the flag pole. It would be 30 feet from the front of the show room. Mr. Bud Maynard raised a question regarding the intersection and the service road. He asked if it would be feasible in the future to come that close and how the City would control the traffic. He felt the over-all plan should be to wait before putting in a portion of the road and perform "magic" on the other portion. Mr. Maynard also ques- tioned a 40 foot service road and suggested cutting down the 15 foot turn lanes on the highway. Engineer Priebe explained the City was looking at a service road from Plowman's to Big Bear. The Tom Thumb business could be approached from California Street, although the gas pumps could be moved if the road was extended. A stop light could be installed at California Street in the future. A representative of the Big Bear Stores reported his company was in favor of the service road project inasmuch as the Hutchinson customers would not have future access to the store without it. Mr. John Miller stated the proposed project did not affect property east of California but it wi 1 1 eventually. He commented he did not like the way the State dictated the way the project was to be done, and he didn't think the turn median was necessary. It was his feeling the speed limit could be reduced. At 9:30 P.M. Alderman Torgerson moved to continue the hearing. Motion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS; REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY POLICE CHIEF O'BORSKY, SERGEANTS GREGOR AND KIRCHOFF TO ATTEND CRIMINAL JUSTICE INSTITUTE AUGUST 25-26, 1986 The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the request. During discussion, City Attorney Schaefer re- quested authorization to also attend the institute. Alderman Carls amended his motion to include Attorney Schaefer. Amended motion sec- onded by Alderman Mlinar and unanimously carried. Main motion carried unanimously. (b) COMMUNICATION FROM FORD ROLFE REGARDING COMPLAINT OF CARS AND DEBRIS ON PROPERTY Following discussion of the debris and old cars at the Ford Rolfe prop- erty on Third Avenue, it was the consensus of the Council that addi- 3 CITY COUNCIL MINUTES - AUGUST 12, 1986 tional action was needed to clean up the property. Alderman Carls moved to direct City Attorney Schaefer to take appropriate Actions to start wheels of justice moving and report back to the next Council meeting and all future meetings until resolved. Motion seconded by Alderman Mlinar and carried unanimously. (c) PRESENTATION BY CED/DONOHUE REGARDING STEP 3 SEWAGE TREATMENT PLANT Mike Hoff and Don Roecker from Donohue & Associates presented a report on step 3 of the sewgge treatment plant. The proposal will be pre- sented to the MPCA at an August 26 board meeting for an $8.8 million grant, with 65% funding on federal level and 60% funding over entire project. The MPCA will do a cost analysis on each portion of Hutchin- son's proposal. It was reported that the estimated cost of the project for Phase III would be $1,216,000. After discussion, Alderman Mlinar moved to approve the proposed con- tract, subject to MPCA approval. Alderman Torgerson seconded the mo- tion and unanimously carried. (d) CONSIDERATION OF REQUEST BY CITIZENS BANK & TRUST CO. TO BLOCK OFF STREET BETWEEN LIBRARY SQUARWE AND D.J. MAC'S FROM 1:00 - 5:00 P.M. ON SEPTEMBER 13, 1986 The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and carried unanimously, to approve the request. (e) CONSIDERATION OF REQUEST BY FINANCE DIRECTOR TO ATTEND GOVERNMENTAL FINANCE OFFICERS ASSOCIATION TRAINING SESSIONS Alderman Mlinar moved to approve the request. Motion seconded by Ald- erman Carls and unanimously carried. (f) CONSIDERATION OF REQUEST FOR CDC EXECUTIVE DIRECTOR AND CITY ADMINISTRATOR TO ATTEND ANNUAL BOARD RETREAT OF THE COMMUNITY DEVELOPMENT CORPORATION SEPTEMBER 4-5, 1986 Following discussion that the workshop should be held locally, Alder- man Mikulecky moved to reject the request. Motion seconded by Alder- man Mlinar and failed upon roll call vote of Alderman Mikulecky voting aye and Aldermen Carls, Mlinar, Torgerson and Mayor Ackland voting nay. Alderman Mlinar moved to table action until the next City Council meet- ing and to inform the CDC of the Council concerns to hold the workshop locally. Motion seconded by Alderman Carls and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 19/86 - AN ORDINANCE TO VACATE DRAINAGE AND UTILITY EASEMENTS LOCATED IN ORCHARD PARK FIRST ADDITION 4 CITY COUNCIL MINUTES - AUGUST 12, 1986 Alderman Mlinar moved to waive the second reading and adopt Ordinance No. . The motion was seconded by Alderman Torgerson and carried unanimously. (b) RESOLUTION NO. 8345 - AUTHORIZING THE CREATION OF A POLICE FACILITY CONSTRUCTION FUND AND TRANSFERRING $99,500 FROM THE FIRE HALL CONSTRUCTION FUND The motion was made by Alderman Torgerson, seconded by Alderman Carls and unanimously carried, to waive reading and adopt Resolution No. 8345. (c) RESOLUTION NO. 8346 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE CITY PRIMARY AND GENERAL ELECTION Alderman Carls moved to waive reading and adopt Resolution No. 8346. Motion seconded by Alderman Mlinar and carried unanimously. (d) RESOLUTION N0. 8347 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND The motion was made by Alderman Torgerson to waive reading and adopt Resolution No. 8347. Alderman Mlinar seconded the motion and unani- mously carried. RECESS: The City Council adjourned for a 15 minute recess at 11:00 P.M. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR 1986 STREET DEPARTMENT MAINTENANCE MATERIALS (DEFERRED AUGUST 5, 1986) The motion was made by Alderman Torgerson, seconded by Alderman Carls, to award the contract to Koch Asphalt Company at their bid price of $9,387 for RC -250, $8,887 for FC -800, and $8,887 for MC -300 (10,000 gallon asphalt cutback respectively). Motion unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR USED TANDEM DUMP TRUCK Alderman Carls moved to approve and award the contract to Mankato Mack at $23,950 for a 1978 Mack truck, which includes trade-in of the City's 1972 International tandem dump truck. Motion seconded by Alderman Tor- gerson and carried unanimously. (c) CONSIDERATION OF DRAINAGE IMPROVEMENTS FOR ROBERTS FIRST ADDITION (DEFERRED JULY 22, 1986) Engineer Priebe presented five alternatives of drainage improvements for Roberts First Addition. The proposed project would include three catch basins instead of two on Larson Street. There would be a larger 5 CITY COUNCIL MINUTES - AUGUST 12, 1986 line on south Larson Street and a large trunk line on Kay Street. Mr. Wayne Scott, 525 Larson, thought it was not reasonable to run more water north to Roberts Road. The water from Mr. Wagner's field runs onto the adjoining properties. He inquired if there was a right-of-way to put the storm sewer across Wagner's field. It was pointed out there was no basement under the house torn down, which had been discussed at a previous meeting. Engineer Priebe stated the City would have to obtain an easement to reach the right-of-way in the field and pay for the crop loss caused by going across the field. Mr. Dale Herrmann, 550 Larson, thought it was reasonable to catch the water at the south end of Larson Street and bring it over to Kay Street. He wanted to pay for only a fraction of the new project. Mr. Julius Rainwater, 565 Larson, commented on the 21" line going down Roberts Road and asked if the residents on that street have any drain- age problem. He felt the City needed to look at the field in the fu- ture. Mr. Roger Reinhart, 545 Larson, inquired what would be involved for alternative No. 2 and asked if it would leave the catch basin north on Larson Street to drain into Roberts Road. He was in favor of addi- tional lines since something needs to be done with the easterly runoff. Alderman Mlinar moved that the City Engineer obtain additional figures for two catch basins, with the project to include the east side of Lar- son Street, a berm and drainage, leaving the present system on Larson draining to the north, look at alternative No. 2 with catch basins on the south and drain to Kay Street, and to talk to Mr. Wagner regard- ing the cost for a right-of-way to his field, and a berm on the south. Motion seconded by Alderman Carls and carried unanimously. The motion was made by Alderman Torgerson to order a report on Project No. 86-14, to set a public hearing for September 9, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8354 and No. 8355. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF AWARDING BID FOR MAINTENANCE OF SOUTHEAST (VOCATIONAL SITE) WATER TOWER (DEFERRED AUGUST 6, 1986) Alderman Mlinar moved to approve and award contract to Maguire Iron at a cost of $18,860 and to waive reading and adopt Resolution No. 8348. Motion seconded by Alderman Mikulecky and carried unanimously. (e) CONSIDERATION OF SURVEY OF SEVEN OUTSTATE CITIES FOR BUILDING PERMIT FEES Building Inspector Jim Marka reviewed the survey of cities and recom- 6 CITY COUNCIL MINUTES - AUGUST 12, 1986 mended the City retain the 1982 fee schedule already in effect. Dis- cussion was also given to fees for roofing. Alderman Torgerson moved to retain the 1982 fee schedule already in ef- fect. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF AWARDING BIDS) FOR REMOVAL OR DEMOLITION OF STRUCTURES ON LOTS 2 AND 3, BLOCK 9, SOUTH HALF CITY (BID OPENING AUGUST 11, 1986) The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and award the bids for demolition to Don Rettman Construc- tion & Excavating for $1,648 plus $2,265 alternate compacted fill (bid package #1) and $1,436 plus $550 alternate (bid package #2). The City Engineer requested that the contractor be required to provide the City with a county solid waste permit for dumping debris. Alderman Torger- son amended his motion to include stipulations for dumping of debris. Amended motion seconded by Alderman Mlinar and unanimously carried. Main motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF HANSEN-NONWEILER SPECIAL ASSESSMENT Assistant City Clerk Merrill stated this item goes back several years. One assessment was placed on the wrong parcel. The buyer of the prop- erty was informed of the error and a refund was issued. The present property owner believes he should not pay the $1,827.12 assessment, although he did not pay it before. It was the City Attorney's legal opinion to assess it out as in past practice. The amount was due and payable by Hansen. Alderman Mlinar moved to assess it out as in past practice. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF REQUEST FOR ADDITIONAL 1986 MAINTENANCE FUNDS Following discussion, the motion was made by Alderman Torgerson to approve the request for an additional $13,000 for 1986 street main- tenance. Motion seconded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION ON STATUS OF EMMA LAKE PROPERTY WILLED TO CITY OF HUTCHINSON After discussion, Alderman Carls moved to put the Emma Lake property up for sale. Motion seconded by Alderman Torgerson. Alderman Carls amended the motion to obtain two appraisals from local real estate agents and authorize the City Administrator to prepare an advertisement for bids. Amended motion seconded by Alderman Torgerson and carried unanimously. Main motion unanimously carried. 7 CITY COUNCIL MINUTES - AUGUST 12, 1986 (d) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY FAMILY PLUS INC. AT 40 HOUR WEEK Following discussion, Alderman Torgerson moved to table the item until the August 26, 1986 meeting for further information. Motion seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF FIRST PHASE 1986 CONSTRUCTION FOR WOODRIDGE SUBDIVISION City Engineer Priebe reported that Woodridge Subdivision was being fin- alized, and the developers would like to have the first phase construc- tion done. The funds were available in the bond issue. Alderman Torgerson moved to approve project No. 86-13 and to waive readings and adopt Resolutions No. 8352 and No. 8353 ordering a re- port and setting a public hearing September 9, 1986 at 8:00 P.M. Motion seconded by Alderman Carls and carried, with Alderman Mikulecky abstaining from voting. (f) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 218 AND SETTING PUBLIC HEARING Following discussion, the motion was made by Alderman Torgerson to order preparation of assessment roll No: 218, set a public hearing September 9, 1986 at 8:00 P.M., and to waive readings and adopt Reso- lutions No. 8338 and No. 8339. Motion seconded by Alderman Carls and unanimously carried. (g) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 219 AND SETTING PUBLIC HEARING After discussion, Alderman Carls moved to order the preparation of assessment roll No. 219, set a public hearing September 9, 1986 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8340 and No. 8341. Alderman Torgerson seconded the motion and unanimously carried. (h) CONSIDERATION OF DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL NO. 220 AND SETTING PUBLIC HEARING Following discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to order preparation of assessment roll No. 220, set a public hearing September 9, 1986 at 8:00 P.M., and to waive read- ings and adopt Resolutions No. 8343 and No. 8344. Motion unanimously carried. (i) CONSIDERATION OF CONDITIONS AT MIDWEST TRAILER PARK Mr. Sam UlIand, owner of Midwest Trailer Park, presented to the Council a contract with Mathews Sewer Systems from Glencoe to repair the sani- tary sewer at the trailer court. 9 CITY COUNCIL MINUTES - AUGUST 12, 1986 The City Attorney informed Mr. Ulland that he did not have a 1986 license from the MN Department of Health to operate the trailer court. Further, four of his units were in violation of municipal regulations. Mr. Ulland would be cited for: 1) a misdemeanor for operating without a license; 2) violation of discharging waste water onto private property; 3) municipality authorize the building department, or an appropriate agency, to hire someone to do the repair work if not done by Mathews one week from today; and 4) the Department of Health was going to pur- sue an injunction against Mr. Ulland for discharing waste water on the ground. However, it may be alleviated if the repair work was done in the next several days. Inspector Marka reported this situation went back to November 1985, and he had little cooperation from the MN Health Department. After discussion, Alderman Carls moved that the City Attorney's recom- mendations become the action of the City. Motion seconded by Alderman Torgerson and unanimously carried. (j) CONSIDERATION OF STOP SIGN ON CALIFORNIA STREET NORTH The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the stop sign and waive first reading of Ordinance No. 20/86 and set the second reading August 26, 1986. Motion unanimously car- ried. (k) CONSIDERATION OF PERFORMANCE REVIEWS FOR EMPLOYEES WITH JULY AND AUGUST ANNIVERSARY DATES Following discussion, Alderman Torgerson moved to approve the recommen- dations. Motion seconded by Alderman Carls and carried four to one, with Alderman Mikulecky voting nay. (1) CONSIDERATION OF REFINANCING EXISTING INDUSTRIAL REVENUE BONDS FOR HUTCHINSON TELEPHONE COMPANY Mr. Walter Clay, President of the Hutchinson Telephone Company, re- quested a public hearing date to consider refinancing the 1981 IRB. Since interest rates have gone down, the phone company would like to recall their bonds and refinance at a lower interest rate. After discussion, Alderman Mlinar moved to approve and set a public hearing August 28, 1986 at 7:00 P.M. and to waive reading and adopt Resolution No. 8342. Alderman Torgerson seconded the motion and car- ried unanimously. (m) CONSIDERATION OF WAIVING BUILDING PERMIT FEE (EXCEPT FOR STATE SURCHARGE) FOR ERECTION OF LOG CABIN BY HISTORICAL SOCIETY Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and waive the fee. Motion unanimously CITY COUNCIL MINUTES - AUGUST 12, 1986 carried. (n) CONSIDERATION OF AUTHORIZING A FEASIBILITY STUDY FOR A SATELLITE LIQUOR STORE After discussion, Alderman Torgerson made the motion to approve a study. Motion seconded by Alderman Mlinar and carried unanimously. (o) CONSIDERATION OF RENEWING CONTRACT WITH STATE OF MINNESOTA FOR LOCAL HOTEL AND MOTEL INSPECTIONS Following discussion, the motion was made by Alderman Carls to approve and enter into a contract. Motion seconded by Alderman Mikulecky and unanimously carried. (p) CONSIDERATION OF REQUEST BY FAITH LUTHERAN CHURCH FOR PROPOSED ALLEY CHANGES Engineer Priebe reported on the safety problem on the east end of the church building. Alderman Carls moved to table until August 26. The motion failed for lack of a second. The motion was made by Alderman Torgerson to approve, contingent that the utilities approve the proposal. Motion seconded by Alderman Mlinar and carried unanimously. (q) CONSIDERATION OF AMENDING FEDERAL REVENUE SHARING BUDGET Alderman Mlinar moved to approve amending the budget and set a public hearing August 26, 1986 at 8:00 P.M. Alderman Carls seconded the mo- tion and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM ASSISTANT CITY CLERK Assistant Merril I reported a representative from Charles Bail ley would be present at the next Council meeting to review the City's 1985 finan- cial report. It was pointed out that the Council needed to establish some dates to work on the 1987 budget, and the dates would be determined at the August 26 meeting. The budget has to be adopted by October 10. An application for an on -sale non -intoxicating malt liquor license was received from the McLeod County Fair Board after the agenda deadline and approval was requested. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and issue the license. Motion unanimously carried. 10 CITY COUNCIL MINUTES - AUGUST 12, 1986 It was reported that the rodent problem was being resolved. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls requested that the City Administrator contact the PCA to obtain figures on what collection fees and percent of total contract other engineering firms were charging for work done on sewage treatment plants. It was the consensus of the Council that Randy DeVries should devote more time to working on the proposed plant and possibly hire an additional person to work at the plant. A question was raised on where the City stands with the solid waste committee. City Engineer Priebe reported the County had a study in progress, and the City had met several times. Alderman Carls inquired if the issue had been resolved as to who was paying for the cost of the handicapped ramp at the public library. It was requested this item be placed on the agenda for the August 26 meeting. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar suggested that Building Inspector Jim Marka be con- tacted to help with the wastewater plant inasmuch as he was knowledge- able in this area. Alderman Mlinar commented on the memorandum received concerning the cost of the police station building. It was reported by Alderman Tor- gerson that at a recent meeting with the architect and building com- mittee, the architect was told to cut the cost to the amount available. (d) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland inquired about the Airport Commission minutes and an out- standing bill. He was informed by the Finance Director it had been re- solved. Mayor Ackland stated the Community Energy Council was considering ap- plying for a $15,000 grant, with 10% or $1,500 matching funds from the City. The grant would cover costs to do an analysis of businesses and recommendations of ways to save energy. The study would be done during the winter months. The grant application will be submitted for ap- proval at the August 26 Council meeting. The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to approve the $1,500 matching funds from the contingency fund. Motion unanimously carried. It was reported that the City Attorney had not been considered for a cost of living increase the first of the year when the City employees received a three percent increase. The motion was made by Alderman 11 4 CITY COUNCIL MINUTES - AUGUST 12, 1986 Mlinar to approve a three percent cap increase for the City Attorney, retroactive January 1, 1986. Motion seconded by Alderman Torgerson and carried three to two, with Aldermen Mlinar and Torgerson and Mayor Ack- land voting aye and Aldermen Carl and Mikulecky voting nay. (e) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson inquired if anything had been heard from Junker San- itation regarding his rate increase. The answer was "nothing." (f) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on the memorandum received regarding the use of the motor vehicle machine by a handicapped person. (g) COMMUNICATIONS FROM CITY ATTORNEY JAMES SCHAEFER Attorney Schaefer gave a status report on the lawsuit of McGee vs. the City of Hutchinson. He also stated the insurance company had settled for the full amount on the fire truck accident. (h) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING MARLOW V. PRIEBE Engineer Priebe commented on the Gopher Engineering memorandum regard- ing the railroad track. He stated the track should have some blacktop put in on either side of the track, and this work could be done by the Street Department employees. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson to approve and authorize payment from the appropriate funds. Motion seconded by Alderman Mlinar and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 1:05 A.M. 12 JULY CITY OF HUTCHINSON FINANCIAL REPORT - 1986 JULY REVENUE REPORT - GENERAL FUND JULY YEAR TO ADOPTED BALANCE PERCENTAGE • ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 1224.33 484966.56 1322050.00 837083.44 0.37 LICENSES 101.00 12153.32 17050.00 4896.68 0.71 PERMITS AND FEES 9152.58 66900.74 67300.00 399.26 0.99 INTER -GOVERNMENT REVENUE 604369.98 649172.79 1010302.00 361129.21 0.64 CHARGES FOR SERVICES 32933.27 221945.62 491765.00 269819.38 0.45 FINES & FORFEITS 3293.19 16865.83 25000.00 6134.17 0.75 MISCELLANEOUS REVENUE 9786.97 75645.47 88800.00 13154.53 0.85 CONTRIBUTIONS FROM OTHER FUNDS 20000.00 170000.00 465500.00 295500.00 0.37 REVENUE FOR OTHER AGENCIES 478.66 2348.28 200.00 -2148.28 11.74 TOTAL 681339.98 1701998.61 3487967.00 178596B.39 0.49 EXPENSE REPORT GENERAL FUND 4-a. (I) MAYOR & COUNCIL 2389.94 16313.95 27549.00 11235.05 0.59 CITY ADM./CITY CLERK 13691.12 78484.33 129804.00 51319.67 0.60 ELECTIONS 0.00 1756.92 4460.00 2703.08 0.39 FINANCE 18615.68 120710.76 188032.00 67321.24 0.64 MOTOR VEHICLE 6090.33 40298.45 66884.00 26585.55 0.60 ASSESSING 2250.00 2250.00 19600.00 17350.00 0.11 LEGAL 2486.37 19520.25 32654.00 13133.75 0.60 PLANNING 91.91 1132.52 16475.00 '15342.48 0.07 • CITY HALL 3583.97 23951.72 40537.00 16585.28 0.59 RECREATION BUILDING 8744.64 38968.63 51457.00 12488.37 0.76 POLICE DEPARTMENT 81231.27 439140.64 725058.00 285917.36 0.61 FIRE DEPARTMENT 12946.98 42018.08 82940.00 40921.92 0.51 COMMUNITY SERVICE OFFICER 3066.16 19461.69 36736.00 17274.11 0.53 PROTECTIVE INSPECTIONS 8074.16 47839.67 77146.00 29306.33 0.62 CIVIL DEFENSE 52.21 151.91 850.00 698.09 0.18 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 3772.08 25468.42 42630.00 17161.56 0.60 ENGINEERING 16734.59 106391.95 173056.00 66664.05 0.61 STREETS & ALLEYS 37922.73 186910.17 359065.00 172154.83 0.52 STREET MAINTENANCE A/C 4854.74 35042.53 67150.00 32107.47 0.52 LIBRARY 644.78 45188.84 64223.00 19034.16 0.70 SENIOR CITIZEN CENTER 4681.47 27380.78 52191.00 24810.22 0.52 PARKiREC. ADMIN. 8214.34 49906.81 74616.00 24709.19 0.67 RECREATION 29493.48 86678.21 122100.00 35421.79 0.71 CIVIC ARENA 8443.69 70689.79 106996.00 36306.21 0.66 PARK DEPARTMENT 52557.94 215728.73 354245.00 138516.27 0.61 CEMETERY 5854.59 23048.93 41797.00 18746.07 - 0.55 COMMUNITY DEVELOPMENT 2158.57 18211.87 73700.00 15488.13 0.54 DEBT SERVICE 0.00 42296.10 62296.00 19999.90 0.68 AIRPORT 11438.03 33366.31 60650.00 27283.69 0.55 TRANSIT 7730.89 43271.80 82611.00 39339.20 0.52 UNALLOCATED 44623.57 156515.38 290309.00 1.3,3793.62 0.54 TOTAL 404440.23 2058096.34 3487967.00 1429870.66 0.59 4-a. (I) CITY OF HUTCHINSON FINANCIAL REPORT - 1986 JULY JULY ENTERPRISE FUNDS ADOPTED BALANCE PERCENTAGE JULY YEAR TO BUDGET REMAINING LIQUOR FUND ACTUAL DATE ACTUAL 0,54 REVENUE REPORT 177842.03 0,59 31189.54 212157.97 125000.00 51254.07 0,56 14062.89 73745.93 260762.15 LIQUOR SALES 635000.00 274.75 64779.33 354237.85 0.00 WINE SALES 6B.46 -279.75 0,00 -21839.43 BEER SALES 4142.36 21839.03 5000.00 BEER DEPOSITS -439442..63 89 2790.42 0,00 1552.63 MISC. SALES -1552.63 0.57 INTEREST 00 492061.1 CASH DISCOUNTS 114295.86 662938.82 1155000. TOTAL EXPENSE REPORT 0.61 85616.14 139861.04 54044.86 0,3E LIQUOR FUND 14762.59 4850.00 3010'58 0,6`, 187.57 1839.42 0,0" 13636.74 19737.66 30350.00 10612.32 PERS SERVICES 6650.00 8045.28 0,0 SUPPLIES, REPAIR & MAINTENANCE b04.72 2109.70 277.72 390.30 2500'00 0,0 OTHER SERVICES & CHAR6E 0.04 5110.00 5110'40 0.1 MISCELLANEOUS 0,00 0,00 40000.00 CAPITAL OUTLAY 0'! DEBT SERVICE 0,04 20004.00 8735 0.4 0.4 15005.00 15005.04 TRANSFERS 80790.33 508815.59 673550.00 364734.4 0 00 0.ov COST OF SALES 0. OTHER 109674.95 637203.85 1189676.00 552672.15 TOTAL REVENUE REPORT - WATER 0.00 0 SEWERIFUND 0,00 0.00 0 0.0�� 460004.00 201020,38 258979.6. 2670.00 38843.4 2330.00 5000.00 FEDERAL GRANTS 505.00 245000.00 94223.88 WATER SALES 16449 Bb 150776.12 �7 315717.39 615000.00 299202.61 WATER METER SALES REFUSE SERVICES 43593•`' 317600.00 1090.22 24939.55 18`50`6.88 6300.00 SEWEk SERVICES ^-� ; 60000 00 58034.66 790.4. 5 40 EPA SALES 7973 12 21960.-4 . 0o� 00 10C PENALTY CHARGES Q62.50 gg4.60 �15U.00 -712.49 INTEREST EARNpgURSEMENTS 25.00 662.49 REFUNDS & uSii.UO 794145.78 OTHER 936904.22 1731 13c48�.-9 TOTAL CXENSE REPORT - WATER SEWERIFUND OPERATIONS WATER SEWER TOTAL '27462.5Q 1573424., 241ni)n,n0 2?4gti. 1« 2282511. i)8 711360.00 47611.16 466329. 1692.7`.00 b4 740015,00 g8563.76 951922. 12 63657.6ij 48310q.92 27=685• 640452.88 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 15, 1986 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:30 p.m., with the following members present: Shu -Mei Hwang, Thomas Lyke, Larry Romo, Marlin Torgerson, Elsa Young and Chairman Ebent. Members absent: Spencer Beytien. Also present: City Administrator Gary Plotz, Director of Engineering Marlow Priebe, City Attorney James Schaefer. 2. MINUTES Mr. Torgerson made a motion to approve the minutes of the regular meeting dated Monday, June 16, 1986. Seconded by Mr. Romo, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF VARIANCE REQUEST AS SUBMITTED BY HILLYARD, INC. Chairman Ebent opened the public hearing at 7:35 p.m. with the reading of publication 33574 as published in the Hutchinson Leader • on Thursday, July 3, 1986. The request is for a 20.3 variance to allow the construction of a 50' by 100' building addition 4.7' from the sideyard property line on property located at 425 California Street. Chairman Ebent noted that the planning staff recommendation was to reject the variance as there are various other options for an addition that would not require a variance. Administrator Plotz added that there is still a reasonable use for the property. For example, a 75' by 77' addition would give them more square footage and meet the setback requirements. Attorney Schaefer stated that in discussion with representatives of Hillyard, they expressed their concern about the building department encouraging them to apply for a variance as it was a reasonable request and would be approved. They also stated that the ordinance requirements for a variance will make it very difficult for anyone to obtain a variance in the future. It was pointed out that with the addition as proposed, they would not be able to get equipment around the building without trespassing onto adjoining property. After discussion, Mr. Torgerson made a motion to close the hearing. • Seconded by Mr. Romo, the motion carried unanimously and the hearing was closed at 7:45 p.m. Mr. Torgerson made a motion to recommend to City Council the request be rejected as it doesn't meet the statutory test (of reasonable use). Seconded by Mr. Ramo, the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY SCHOOL DISTRICT 1423 Chairman Ebent opened the public hearing at 8:45 p.m. with the reading of publication #3575 as published in the Hutchinson Leader on Thursday, July 3, 1986. The request is for a conditional use permit to allow the construction and operation of an elementary school and playground on property located in an R-2 zone. Superintendent Glenn Matejka and project architect, Mr. John Korngiebel were present to explain the proposal. Chairman Ebent noted staff concern about an on-site hydrant, emergency vehicle roadway and an on-site drainage plan. Mr. Korngiebel responded that he had spoken to Fire Marshal George Field and had agreed to provide the necessary hydrant as well as put in an entrance at the right rear and provide a paved way to entrances, one on each end, for emergency vehicles. In regard to drainage, Mr. Korngiebel responded that they do not have the site grading plan finished but that the site will drain well. For the hard surfaces a catch basin will be provided and roof drains will tie into the catch basin and storm sewer system. After discussion, Mr. Hwang made a motion to close the hearing. Seconded by Mr. Torgerson, the motion carried unanimously and the hearing was closed at 7:50 p.m. Mr. Hwang made a motion to recommend to City Council approval of the conditional use permit as • requested. Seconded by Mr. Romo, the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY MARIE EWALD Chairman Ebent opened the public hearing at 7:50 p.m, with the reading of publication #3577 as published in the Hutchinson Leader on Thursday, July 3, 1986. The request is for a conditional use permit to allow the operation of a boarding and lodging home for the elderly on property located in an R-2 zone. Chairman Ebent noted staff concern about providing a registered land survey showing location of buildings in order to determine if there is room for adequate parking on the site. Mr. and Mrs. Henry Ewald were present to explain the request. They had a survey of the property, but it did not show the location of existing buildings. There was discussion of the parking situation. The five required spaces as shown on the drawing were not acceptable due to the fact that the spaces cannot be stacked behind one another. Two spaces are counted for the double garage and two spaces outside of the garage. Director Priebe explained that without a survey showing existing buildings, it would not be possible to determine where another space might be. Mr. and Mrs. Joe Dansereau, owners of neighboring property at 45 • and 47 Northwoods Avenue expressed their concern about the parking, appearancewise. They also were concerned about how the interior 2 would be remodeled to accomodate the residents. Mr. and Mrs. Ewald explained that the State department for licensing boarding and • lodging homes had approved this house for 8 people. There would be very little interior remodeling - only that requiredto meet fire and building codes. Chairman Ebent stated that he had received a call from Mr. Darrell Haugen, neighboring property owner, who had some concern about the proposal. City Administrator Plotz expressed his concern is with the intensity of the land use in an R-2. He stated that based on the drawing provided the lots is less than 10,000 square feet required for a duplex in an R-2 zone. He stated that the other two boarding homes previously approved are located in commercial districts. Mr. Ewald responded that the state would not license this site as commercial. There was discussion of the number of families allowed. City City Attorney Schaefer explained that a family is any number of related persons and up to 5 people if not related. Therefore, this duplex can house up to ten unrelated people. Mr. Romo stated that his concern was the parking. Putting in more parking would not fit in with the character of the neighborhood. There was discussion of granting the permit but stipulating number • of residents and/or number of parking spaces, which would limit the number of residents. After further discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mrs. Young, the motion carried unanimously and the hearing was closed at 8:27 p.m. Mr. Torgerson made a motion to reject the request due to the density of use, due to size of lot and that it also lacks space required for parking. The motion was seconded by Mr. Hwang. Discussion followed. Mrs. Young stated she felt the applicants should be given time to come up with a different plan showing adequate parking, if possible. It was pointed out that they could bring such a plan before the City Council who could overrule the Planning Commission if they felt requirements were met. Mr. Romo stated that he would prefer to approve the permit with limited parking. After disuccsion, the motion passed with Mr. Romo, Mr. Torgerson, Mr. Hwang and Mr. Ebent voting yes and Dr. Lyke and Mrs. Young voting no. (D) CONSIDERATION OF VACATION OF UTILITY EASEMENTS AS PETITIONED BY RICHARD SCHMIDTBAUER (Mr. Romo stated that he would not be taking part in the discussion or action on this request due to interest in property.) . Chairman Ebent opened the hearing at 8:30 p.m. with the reading of publication #3578 as published in the Hutchinson Leader on request is for the vacation of I and 1986. The req line of Lot • Thursday, seme is lying on each side of fline of Lot 2 and the north th of said lots, Block 2. Orchard utility ea�9nenof lot 2 and the south the north 3 for the entire leng line First Lot lain the request. He Park First Addition. resent to exp however, Mr. lot easements, Mr. Richard Schmidtbauer was P the utilities. stated that theseu5edetwormo side nts by lots for multiunit buildings and there resent or future use for the easements Schmidtbauer had was no p problem with the vacation. Seconded by Mrs. Director Priebe stated that c closethehearing. was closed at made a motion to and the hearing Council Mr. Hwang motion to recommend to City Young, the motion ca made a 'lot us Y lied for by Mr' 8:35 p.m Mr. Hwnag the motion carried approval of the evacation of conded by Mr.n of a Torgerson, aPP Schmidtbauer. #464 SECTION 7.09 unanimously. CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE (E) missing a change YARD SPACE ENCROACHMENTS publication was nded that the that had been discussed and recomme Director Priebe stated that the about easementblished. August' Seconded by notice be rep table until Aug Torgerson made a motion to Mr. Hwang, the motion carried unanimously. 11 4 • OLDLD B DISCUSS' has OF RENTAL HOUSING REGISTRATION AS REQUESTED BY CI (a) DISCO requested that COUNCIL Council has req rental the City and pursue a ointed Chairman Eben t stated that During discussion it was.P needs the Planning Commission continue to study. of rental housing housing registration ordiithce.similar types for example) shouldsu99esteacthat the out that various cities w It was intent o (communities talh housingeregistrati p of the regarding for the health and sa.stration will approach be gradual. Administrator Plotz stated that t e It w` p registration ointed out that such reg rental housing reg landlords. After discussion, occupants. It was further P rental housing also be in the interest of th, to study few months before brings the consensus of the tomo registration over the course Of th lnext a recommendation to the City . NEW BUSINESS 5�—_ PROPOSED POLICE STATION olice �10 stated that the p (a) PRESENTATION OF proposed P The City Administrator Plotz a site that adjoins residential property. will be built on 2 ordinance requires a 50' setback from a residential zone. ISD #423 will apply to rezone a portion of two lots in an adjoining block from R-2 to C-3 to allow for a parking lot. As rezoning these lots is would also allow the construction of the proposed police station without a variance, it is the recommendation of City staff to rezone all of the remaining R-2 lots in those two blocks to C-3. Discussion followed. It was the consensus of the commission that there is a definite trend toward commercial for those two blocks. After discussion, Mr. Torgerson made a motion to set a public hearing considering the rezoning of those lots from R-2 to C-3, for August 19. Seconded by Mr. Romo, the motion carried unanimously. (b) DISCUSSION OF EXISTING BOARDING HOME FOR THE ELDERLY/ NO C.U. PERMIT Director Priebe stated that some of the staff are aware of an existing boarding home for the elderly located in an R-2 zone who have not obtained a conditional use permit to allow operation. After discussion, Mr. Torgerson made a motion that the City Attorney proceed with necessary action to bring operation into compliance with City Ordinance. Seconded by Mr. Hwang, the motion carried unanimously. Chairman Ebent stated that he feels there is a lot of "gray area" regarding the requirements for boarding homes for the elderly in • residential zones. He asked staff to look into various requirements and come up with some suggestions for making requirements more 6. ADJOURNMENT • There being no further business, Mr. Romo made a motion to adjourn the meeitng. Seconded by Mrs. Young, the meeting was adjourned at 9:20 p.m. 5 BURNS MANCR MUNICIPAL NURSING HOME Minutes - July - 1986 • The Board of Directors for Burns Manor Municipal Nursing Home met Thursday July 24, 1986 at Burns Manor lower level meeting area, 5:30 p.m., President Larry Graf presiding. Members present: Larry Graf Gloria Dansereau Esther Kuehl Jim Mills John Mlinar Marge Putney David Jensen Mavis Geier Members absent: Archer Nelsen Guests Present: Dan Tideman, Gary Grooters, Architects Gary Nelson, Helgeson Development Co. Russell Daak, Burns Manor Congregate Care Facility Dan Tideman and Gary Nelson discussed the possibility of their company building, owning and managing a congregate care facility on land adjacent to Burns Manor. Discussion followed. The meeting was called to order by Vice President Gloria Dansereau. MINUTES OF PAST MEETING: • A motion was made by Jim Mills and seconded by Esther Kuehl to approve the minutes with the following correction, Physician of Minn. should read Physician Health Plan of Minn. All in favor. Motion carried. ACCOUNTS PAYABLE: A motin was made by Larry Graf and seconded by John Mlinar to approve for payment the attached listing of accounts in the amount of $38,798.50. All in favor. Motion carried. A motion was made by Larry Graf to authorize payment of a bill not included with the accounts payable, $60.00 to Ben Franklin, (Material for pillows), seconded by John Mlinar. All in favor. Motion carried. FINANCIAL REPORT: Financial report was given by David Jensen. OLD BUSINESS: A. Wall Protection: An easier to clean and less expensive • wall material would be more desirable. Handrails can be refinished and reused. B. Air Conditioning: It is not economically feasible to air condition the employee lunch room. /j July Minutes Page 2 not available to meet • Dip BUSINESS CONTINUED: Dr gretzke was Case Number 1008: 16 1986 pr. Kleinkauf C. July meeting- with and Mavis Geier, Directors with Larry August Board of representative met with will be invited to the pHp ee Health Insurance: retain D. Em to 1986. The Administrator will the employees July 15 0{ Hutchinson• e with the City a under CIGNA The employees have coverag insurance coverage July 1, 1966• E. CIGNA Insurance: In effect Policy- The binder was Daak presented recommendations insurance P Russell areas. F. Air Conditioning resident dining part. of the corridors and tate of Minn- for air conditioning that Sue Jackson, that the Mrs. Geier reported that July 18> 1986) plaints Office called Burns Manor stat n Health Comp complaint that day the high humidity - department received a wet and slippery due to department -were SAF361-RC Sanyo Unit, Burns Manor's floors included. The air conditioning unit recommended is wiring is not BTU capacity - 34,000/33,000 for $ Marge P ey Discussion followed. _ Esther Kuehl and seconded the most c , A motion was made by units, RC Sanyo air conditioning equal to the SAF 361 - to buy and install 2 good as etitive price per unit, as 9 A11 in favor. Motion carried. Unit• lot was discussed NEW BUSINESS: Enlarging the rear parking A. Parkin : ing- included in future planning- Plan would like to adver- and is to be physicians Health employees are B. Adverb rovider and that the tise that Burns Manor is a PHP P d. pHp Health Plan- Discussion Jim Mile participating in the seconded by Jim Mills to A motion was made by John Mlinar andfavor. Motion carried. b pHp• All in A motion was made approve advertisingEmylo ees Health Insurance: art time employees C. Part Time that P full seconded by John Mlinar by Jim Mills and 10 ee is responsible for the may enroll in PHP and each emp Y cost of the premium- d months probationary period and d HEALTH INSURANCE ELIGIBILITY: New Hire - after six employment. to work. eligible to continue - 6 months after return Return from strike July Minutes Page 3 Return from lay off - 6 months after return to work. (� Part time employee to full time employee - Eligible im- mediately if employee has successfully completed probationary period and is eligible for continued employment. D. Quality Assurance Review Team: The State of Minn. Quality Assurance Review Team will be assessing Burns Manor residents some- time in August. E. Goals and Objectives: These were not discussed this month. There being no further business Vice President Gloria Dansereau adjourned the meeting. The Burns Manor Board of Directors will meet Thursday August 21, 1986, 5:30 p.m. in the lower level meeting area. ATTEST: Gloria Dansereau, Vice President 11 Respectfully submitted: Mav J. Ge r, secretary (612) 587.5151 JWUJHTCHINSON, CITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 5535050 M E M 0 R A N D D M DATE: August 26, 1986 TO: City Council ------------------------------ FROM Mayor Paul L. Ackland SUBJECT: —Appointments to Employee Educational Incentive Committee — 1. The two community representatives being recommended for appointment to the Employee Educational Incentive Committee are: • Dick Phillips Roger Haggenmiller I request ratification from the Council of their appointments. 0 EFFECTIVE SEPTEMER 12, 19814 i AFFIDAVIT AM 00 65 YEARS OF AGE, OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: FAMILY SIZE INCOME 1 $7,000 2 $8,500 THE STANDARD CHARGE OF $8.60 OR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1,50, To: WATER DEPARTMENT DATE DATA CHANGE To: CITY COUNCIL COUNCIL ACTION i ACCOUNT NLfSER DATE APPROVED DISAPPROVED 1tL'PAIL "UN SALL P mate of glimics;ota, COOXTY OF.__._McLeod ,____._...__..__ CitYF.__Hutchinson y To the...................Lit........Council ................................of the........,.City ..............................of....Hutchinson .................................... . ............................... State of Minnesota: St. _Ana s tas.i a' s_. Chy.CCtl_—_._—_------_ hereby appl_1R.1/,, a license for the term of ._one.. cUiy ------ .._..... from the.____..__21_S t.__.__. _ da o SePIEmbE2_ --_, I9_8_6 , to sell At Retail Only, Non -Intoxicating blalt Liquors, as the same aro de fined by law, Jor eonte.mption ••01,.•• these certain prem_eu in the Cit f Hutchinson ducrtbrd a. follows, - 4 M AUG 19P6 Fall Festival n St.. Anastasia's Church — PAID o Lake Street �'�®Bufcximunti n al which place sold applieanl._..nperate......the business of. and to that rnd represent..... and state ... as follows That said applicant_.___......i5.._.._... ............... _... _..cltixn._..... of the UrUted States; of food moral character and repato; and ha_._._ -attained the ate of 21 yeah; that ........_______ ...._......._...._.._....._.._... proprietor....._.of the establishment for which the license will be issued if thio application is trantrd., That no manufaetarer of such ran-intxiralint malt liquors has any ownership, in whole or in part, in said businns of said applicant.__or any interest therein; That said applicant......malu._... this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and retulations of applicable thereto, which aro hereby mode a part hereof, and hereby atree--- to obseroe and obey the same; /� / ra.n NY eWr ,sdnm.sV a w. d lod ,.eeWlm,t ,W/(�yyNY�IWs�.N CIw7A7.>,f �1 wt.Nt � QA,,Pw_ Y— K4.,Q,� Each applioant further states that he is not now the holder of, nor has he mode a;: r'ieation for, na.- does he intend to make application for a Federal Retail Dealers Special ta.s stamp for the snle of Ln oxicatint liquor. Dated. - dpplloant_ - P. O. • • 0 ��p�g67891p�� 9j 9�s City of Hutchinson 4r APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire AA e Application shall be submitted at Police A�-b� least _ days prior to the Gambling occasion Sf 4^i5 �S//� �,9Fj/SymLC fE5Tj"z- I , .�iur e Z .19 - rkPLui'96Z _ AND I , e Z._ Name of Auth&iized Officer of Name of Desi-gAated Gaming Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Sig atures: AuthorizedOf er of Organization Designated G ing Manager of organization A The following is to be completed by the duly authorized officer of the organization: 1. True Name: Z-1E6KF UND dAICE LE/F (last) (first)/ /(middle) 2. Residence Address: 35-ZAkE///5;�/. •///j / /YthI.VjyU (street) (city) (state) (zip) 3. Date of Birth: / 38 4• Place of Birth (mo/day/year) (city/state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No >e,'_. If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: ZTERKE401ZID �,ZE � /f (last) (first)// (middle)- 2. Residence Address: J` S L.C�arlilga Ll�NE fi'L- lf4 oo niti 3� (street) (city) (state) (zip) 3. Date of Birth: // 3 4• Place of Birth: (mo/day/year) (city/state) C. crime other than a convicted of any If yes, explain 5 ever been Yes N° Have you ' traffic offense. z member of the organization? Kaye you been a official action 6. xow long the official resolution or of T, Attach pyou gambling manager* designatingY R�Sf� Game Information: will be used where gambling devices devices will be used day(s) 1• Place (date and/or dates gambling of week) 2• Date or be used: the day gambling devices will 3• gouts of To (1�— P.M. From i / A.M.2 • Al Maximum number of players money or merchandise? the gambling 4• aid in time well charge during the e 5• Will pr=yeS be P served If so. Yes �_ No NO 6, Will refreshments e will be used. Yes — devices such refreshments. be made for Information' meetings are held D. Organization alar c of the 1. Address where reg the laws Day and time of meetings Son organs ed under ,�n,lO 2. licant organl28�_ No l`�` 3• Is to ofPMinneSota? Yes tion been in existence? State the organize 5th How long has n the organization? 4' members i tion? 4a. How many purpose of the organize What is the Title 5• the Organization 6• Officers of Address Name Fany other persons Paid for serve of officers or Title tovtheames organization: Address Name D. Organization Information: (Continued) • 8. In whose custody will organization records be kept? Name Brucz L. dr co. AAn Address 53 1Ilk -E ryJ ZeVF- 9. If the organizati n carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Re61rf Sorry l aF ,Orrlerica- Name of Insurer�7 06.6 �%t ¢i/QL and Policy No. /� /2-052 A 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company eQ 1k zla �i�ahtQ 2. Address of bonding company 3. Amount and duration of bond • 4. Application is hereby made for waiver of the bonding requirements. Yes No _X, I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the contents thereof. oz eAnrwrizea oiiicer Date:_ bad.aad..z4orn to before -4e a notary public on this a5� day of RLY SCHAE6�x0G est y wor uc-MNNMTA Signature Notary Public McLEODCOUNTY Commission expires on My Oam glowri ---------- u scri a and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on Social Security Number: . MN Business ID Number: 65-6/-7 V90 0i; ty of I:utc'':-., on g9d 1U2 Feet 0.00 APPLICATION FOR BI; GO LIC.::SE =-_ r o' ec b�'= j� = 3- ng /--- w �^ Application shall be submitted at least Police days prior to the bingo occasion 5/Asm pw/sa{ �a� F�sT/aqC /f p I, C rlA( k , ck& &zr AND I. S/ ./Ce_ �. Name OI Allt'nOfififi333sed Officer Name of De natec 3ingo %.FnFFEr Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 for the license year ending Signatures: Authorized Of r of Organization Designated go ;ar_ager A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: midale • ,", last firs �) 2.:= Residence Address:1z�/F tc&AUL mN 4 tree P(city) state) (zip cone') 3. Date of Birth: // 4- Place of Birth it & state (m y (year) 5. Have you ever been convicted of any crime other than a traffic offense? Yes NO 2!�_. If yes, explain B. The following is to be completed by the designated bingo manager of organization: 1. True Name: LZAC r��<+ (first) middle) K 3 Residence Address: _ street) (city) 5 6 EL t"Uj Date of Birth: f� 4 Place of Birth: OWi� MAI (M a & year) Have you ever been convicted of any crime offense? Yes NO 'k._. If yes, explain (cdty& statE other than a traffic • 6. How long have you been a member of the organization? 7. Attach a copy of the official resoluticr, or official action designating you bingo manager. C, Ca --e information: 1. Place where bingo €aures will be piayedS� OWN57V4 JOK&2 2. Date or dates bingo will be played 91-2.118eo (date'ana/or days) of :eeZ 3. Hours of the day bingo will played: From // A.M. to 10 tmx• P.M. 4. Maximum number of players .306 5• Will prizes be paid in money or merchandise? 6. Will refreshments be served during the ti=e the games are being conducteaa Yes C No If so, will a c:narge be Lade for such refreshments? Yes_ NO D. Organization Information: 1. Address where regular meetings are held 46o LJQK 2. Day and time of meetings r -'L n 3. Is the applicant organization organized under the laws of the state of Minnesota? Yes 4, how long has the organization been in existence? /40yPa._✓_J 4a. How many members in the organization? 5, 'What is the purpose of the organization? /f/1 6. Officers of the Organization: • Name Address Title I— �nrn�i /.t/L,Mnnin/ - AWI.dKF_ S'/: )4 &a 7. Give names of officers or any other persons paid for services to the organization: Name Address Title Social Security Number: © /� }� MN Business ID Number: 85-67990 E • • L� D. Omani zation In'c_.-a tion r, GLi,°4 nueC) E. In whose custody will c:•=anization reccras be }:ept? Name 8rUc.c l_ Ag`�ger eliovy ( Address j35_L}jkE�llEul LIQ 9. If the organization carries sufficient _assurance to co=pensate the players in the event any injury is sustained by players was= participating in the bingo game, or while on the licensed premises, please state the Name of Insurer and Policy No. P(J- 1951tea✓ (24flk0LI( 416iFa46 RE(_IEF Soeir7rl D7P 10. Have you (;tanager & Officer) read, and do you thoroughly understand the provisions of all laws, crainances, and regulations governing the operation of bingo games? 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the bingo manager in favor of the organization: 1. Name of bonding_ company 2. Address of bonding company Cbrne,.!lq , d)ig1q As KA ' 3. Amount and duration of bond Z44 -6a Q. Application is hereby made for waiver of the bonding requirements. Yes No ?4 I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance NO. 655 relating to bingo. and I will familiarize myself,.yith the contents thereof., Signature of, a4tfijFri zed officer of organiza Date: Subscribed and sworn to before me a notary public on this Day of �,, 19%�10 . - j Signature IQ4 Notary Public MERLYSCHAEFER Commission expires on J► WTMY PUsUC - MVM*WTA ' sp n to before me a notary public on this 19 Signature of Notary Public Commission expires on PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, AUGUST 14, 1986 AND THURSDAY, AUGUST 21, 1986 0 PUBLICATION NO. 3607 NOTICE OF REARING ON FEDERAL REVENUE SHARING BUDGET NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota will meet on Tuesday, August 26, 1986 at 8:00 P.M. at City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota for a federal revenue sharing budget hearing. The purpose of the hearing is for citizen review of the proposed use of funds from federal revenue sharing. The budget as proposed for 1986 is as follows: General Fund Revenues - Other $2,932,973 Federal Revenue Sharing Revenues Available Cash Balance 12/31/85 $378,150 Entitlement No. 17 156,844 Interest Earning 20,000 Total General Fund 3,487,967 isGeneral Fund Expenditures 2,932,913 Proposed Federal Revenue Sharing Expenditures Public Safety Expenditure - General Fund 554,994 $3,487,967 Details of the above budgets are available for public inspection at City Hall between the hours of 9:00 A.M. and 5:00 P.M. Monday through Friday. All interested citizens' groups, senior citizens and senior citizen organizations are encouraged to attend the hearing. Persons attending the hearing shall have the right to provide written and oral comments and sugges- tions regarding the proposed budgeted use of revenue sharing funds. Dated: August 13, 1986 BY ORDER OF THE CITY COUNCIL Kenneth B. Merrill Asst. City Clerk �Q (612) 587-5151 Har�H' CITY OF HUTCHINSON WASHINGTON37 EST HUTCHINSON, MINN,NN5 350 AUGUST 22, 1986 TO: MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------------------------------------- SUBJECT: FININACIAL REPORT BY CITY AUDIT FIRM CHARLES BAILLY -------------------------------------------------------------- Representatives from the city's audit firm of Charles Bailly & Co. will be present to review the 1985 audited finiancial statements. Please bring the financial report which is contained • in this packette with you for this review on Tuesday. Charles Bailly & Company Certified Public Accountants The Honorable Mayor and City Council City of Hutchinson, Minnesota As part of our examination of the financial statements of the City of Hutchinson for the year ended December 31, 1985, we studied and evaluated the City's system of internal accounting controls. Because the study and evaluation was only part of an overall audit plan regarding the financial statements, it was not intended to he a complete review of all your acounting procedures and, therefore, would not necessarily disclose all weaknesses in the system. However, we did observe the following conditions, which are not considered material weaknesses, and offer these comments and suggestions for changes or improvements in your controls and procedures. •' PROPERTY AND EQUIPMENT we again recommend that a general fixed asset ledger be maintained. The council should adapt a dollar "cut off" point for items to be included in the ledger. This record will result in increased control over City property. In addition, depreciation schedules for enterprise funds could be set up on a computer. This would result in more accurate financial reporting. COMPETITIVE BIDDING As part of our audit we selected a few bid files to determine compiance with various laws and regulations. In two instances the lowest bid was not accepted but the reasons were not disclosed in the minutes. The reasons were satisfactorily explained to us, but a record should also be maintained in the minutes. CASH CONTROL With City operations at various outlying areas, we recommend that controls over cash be specifically reviewed and additional controls be implemented as necessary. These controls and transaction procedures should be identified in a policy manual and updated as required by changing circumstances. GENERAL As noted in last year's letter, the City staff performed more analysis in several areas. This resulted in audit effeciencies in those areas and allowed us more time to cover the requirements of the Single Audit Act. Their help was MUCH appreciated. We appreciate the opportunity to present these comments and suggestions which are solely for the use of City administration. This letter does not express an opinion on the City's overall internal control system. It does, however, include items which we believe merit your consideration. We can discuss these matters further at your convenience and provide any implementation assistance for changes or improvements you may require. 4,� 4t- "", � Certified Public Accountants Minneapolis, Minnesota August 25, 1986 (612) 587-5151 11my-11 CITY OF HUTCHINSON •37 WASN'NGTON AVENUE 'WEST % / NUTCHI,NSON, %4]NN. 55350 • M E M O DA'Z'E: August 20, 1986 TO: Mayor and City Council FROM: George F. Field, Fire Marshal RE: Fire Instructors Association Fall Conference and Chiefs Conference Requesting authorization to attend the two conferencesabove-referenced. Registration information regarding each conference is attached. GFF/pv attachment `%Nsr FALL F h Y oa i SAT. SUN. `�E t . 4� ^ 21, 1988 ,} -' 6 : _ at BECKER & MOWICELLO w (Centrally located In Minnesota just east of St. cloud.) M r 11 IF YOU'RE IN FIRE FIGHTING, WE HAVE A CLASS FOR YOU! F.I.A.M. offers, to their members and the fire department personnel of Minnesota, a fall conference in Becker and Monticello (centrally located in the state) and a wide selection of classes to choose from. Make a couple of selections and send in your registration early. Don't miss out on the $5.00 discount offered for a book carried by F.I.A.M. This is a good way to increase your library at the fire half. REGISTRATION: $20.00 ($26.00 at the door or after Sept. 6, 1986.) Early registration is $5.00 off the purchase price of any book carried by F.I.A.M. Make checks payable to: F.I.A.M. and send to: Ted Form[[[a 524 E, 3rd SV.Pet . , A ont cello, MN 55362 LIST OF CLASSES USING: BEING OFFERED ON BACK OF FLYER. 41. Conference Headquarters: MonticeNa Fir* Statioti; 612 295-4� t f Don't miss the chance to get together and share iriea8. Also. there will be a FILM FEST at the Moniicalb fire station on Friday evening. ' Phone t�12i 295-4700 `j • •"`�"' (Prices trots[ X28 OO to $38.90) i Bast W5 IFox Inn : 4000 ".0o) Comfort Inn ?hone (412) 2 9§-1,111 X29.00 so 936.00) fAfention ) I A M Cor.I when !eg,Ver•ng Ladies! Saturday, in Becker, there will be a tour of the green house at the Shercc 'ower Plant and on Sunday we will have a stress management class of a fire rghter's home at 9 a.m. FLEA MARKET IN MONTICELLO (Saturday and Sunday) T'S SEE YOU AT THE CONFERENCE! REGISTRATION FORM 1Ge o I r 1 cl 1 1 F ie 1'd FIRST NAME LAST NAME FIRE DEPARTMENTi 7 H u ti c h i nl s o; n. I I I TELEPHONE 612 5 8 7- 5 1 5 1 5 B 7 - 8 3 0 1 AREA CODE WORK PHONE HOME PHONE COUNTY STATE ZIP CODE MY SPOUSE WILL ATTEND Q HER FIRST NAME I J e a n e t t o PLEASE REGISTER ME FOR THE FOLLOWING WORKSHOP (SELECT ONE): FIRECHIEF COMMAND PRIMER INCIDENT CREATIVE HGMT. 6 FIRE CODE ENFORCEMENT/ CONPUTERS IN FIRE CRISIS COMMUNICATIONS PREVENTION - 6 HRS. F� SERVICE - 3 HRS. 3 HRS. F7 HAZARD MATERIALS ElFIRE SERVICE 3 HRS. SUPERVISOR - 3 HRS. MY SPOUSE WILL ATTEND THE LADIES' LUNCHEON ON OCT. 17TH. (PRE -REGISTRATION REQUIREDT YEy • =, CONFERENCE REGISTRATION IS $95.00. MAKE CHECKS PAYABLE TO: 1986 STATE FIRE CHIEF'S CONFERENCE 600 WEST 95TH ST. BLOOMINGTON, MN 55420 0 r L A 12) 587-5151 TY OF HUTCHINSON August 19, 1986 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ RE: TRANSIT OCNFERENCE REGISTRATION I request authorization to attend the 1986 Fall Public Transit Conference on September 17 and 18. This is a budgeted item. Registration is $70 plus housing and transportation. Agenda attached. Conference is at Radisson Metrodorm, Minneapolis. CONFERENCE wrellmtmur sebedolel Wednesday, September 17 18:30 a.m: 12:00 noon Cmatiornee Meg atratlou, 12:00 noon IAS p.m. Luueheoe H'eltrome by Qty a Minnes poll, Opening Bemarb 1:302:45 p.m. I..040the Musa 1hr IOHT Sele Toplabyfour8utel.eglda,ma 8:15.1:30 p.m. Outlook For Transit Funding Federal Program-Minnesou Congressional Smlf State Outlook Minne.om Smile Eronomist ,Wal pereprcdve-League of ailnnesnm Cities 5:tlo-6:30 p.m. eoilal Hour Heoeption at We Hubert H. Humphm Publk Affairs Center on We l-nlversin' ol-Minnesou Campus Tours of W, Hubert H. Humphm Polith-W Mua,mn and Public Mal. Center. 6:45-8:30 p.m. Annual Awards Banquet and Kewy d Address Thursday, September 18 B4O"30... c flRealal `aks.l 0:3011:So .m. Coreurreat IRdtplh workshops 8:30-8:45... workstaw I 'Your strategic La' 10:1511:45 a.m. John Johnson h Aandaus Planning and Management Cawtlunu Workshop fl 'Cult .,WalydwNarhn8egnem&Umisod 11 4S12:IX1 noon Po to nimr Kathy Garner Chadvtck, PHU, ltniremity of Minnesum, Schmi of Management 11:30 IM p.m. Luneheon Hosted by We Mlnssou Chapur, Womens' Transportation grammar 1:152:15 p.m. The Stan, a We Art of Peaonal Compumm A demonstration of the newest and best in hardwu'e and sdtvare systems by Bualneealand. Ice. 2:4.7,4:45 p.m. ctosrurent worluhept wmkssop In 'Burmese Engeh Hain. for Manager% Dashe h Thompaos,lmmiaM, writing Conmulunu workshop iv �,naa mrllratiotn fir C nfhrt Management" 5:3P7:30p.m. Reception Ho. In, We Department of Transporration Engneermng at the underground Civil and Miners] Engineering Building, University of Minnonts,E tBook C mlas. Friday, September 19 &(30-630... ContineuW rakhot 8:30-8:45... Defining PrhstMtlon a" Cwpethion in if. bosinonsNPubHe TYaedt. 10:1511:45 a.m. 10111.0011 and [And Warr E aaa l Keung in on Pant, Trends 4nit EnrBeou, PHU. FuturlsL Praidenr innnitp. Ltd. 11 4S12:IX1 noon Confe enee Clewing T.�u#r4insnn Ambatigabors 45 WASHINGTON EAST HUTCHINSON, MN 55350 T0: Hutchinson City Council �° From: Bob Reichow a U ,1986 v Subject: 12th Annual Arts & Crafts Festival N ?r-E.IVED Date: August 14, 1986 _ v `o. 3t'..._.._._._._... A) The Hutchinson Ambassadors and the Hutchinson Area Chamber ySbEZ of Commerce are again sponsoring the upcoming 12th Annual Arts & Crafts Festival. The event is being held September 19 and 20. As of date, current registrations indicate the success of this cummunity event. At this time, we would like to request the use of the Library Square Park for the above dates. Also, we ask that exclusive authority be granted in regards to entertainment, food concessions, ani—Ariss and Gratts ex i Etions. Thank you for your time and attention to this request. aaj;'cj� Bob Reichow BR/klb 0 ORDINANCE NO. 20/86 ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 20 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Stop Streets" is hereby amended by adding thereto Sub- division No. 20, which shall be as follows: Subd. No. 20. That the following named street to -wit: California Street North at the intersection of School Road North and the same is hereby declared, established and made a stop street. • Section 2. Penalty. Any person violating the provisions of this ordi- nance shall be guilty of a penal offense and upon conviction shall be pun- ished by a fine of not more than three hundred dollars ($300) or by imprison- ment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This ordinance shall take effect upon its publication. Adopted by the City Council this 26th day of August, 1986. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Clerk Cl RESOLUTION NO. 8365 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: 4" Water 85WP-208 --Ask - The following items were authorized due to an emergency need: EM I Meter Polymer COST 1,130.0 5,691.6 PURPOSE DEPT.I BUDGET VENDOR Resale/Replacement Sludge Chemical Water Sewer Yes Yes Water Products, Inc. Nalco Chemical Co. ITEM Date Approved: •Motion made by: Seconded by: COST PURPOSE I DEPT. I BUDGET I VENDOR t 26, 1986 Resolution submitted for Council action by: r� n (612) 587-5151 ;v�rcy' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O R A N D U M DATE: August 22, 1986 TO: Mayor and City Council ------------------------------ FROM: Ralph Neumann ------------------------------ SUBJECT: Unicom Radio for Airport ------------------------------ At the last Airport Commission meeting, it was suggested that $1000.00 be included in the budget for a new Unicom Radio. I have contacted the State of Minnesota regarding their participation in a 2/3 - 1/3 purchase which they will approve. • I have received 2 bid quotes for $855.00 and $900.00 installed. Because we have money available in this years budget, I recommend we enter into this agreement now at a city cost of $285.00 • 7-2, • • daNNE�rq �i y0 FyT y'P OF !R August 7, 1986 Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 Ralph Newmann City Hall 37 West Washington Avenue Hutchinson, Minnesota 55350 Dear Mr. Newmann: Subject: State Aid Agreement Unicom Radio Hutchinson Municipal Airport Phone -296-0745 In answer to your telephone request for assistance in obtaining a new Unicom Radio for your airport, attached are four copies of a state aid agreement. Please have the documents signed by the proper city officials and return all copies to this office. Also include a resolution from the city council authorizing the signing of the agreements. A sample is attached. Include a price quotation from two vendors for the radio that you want. When the agreements have been fully executed and the funds encumbered, we will give you authorization to purchase the radio. Send a copy of the cancelled check used for payment and we will reimburse you for our share of the cost. If there are any questions, please call or write you in this improvement to your airport. incer y, Do as E. Jo on Electrical Engineering Assistant Aeronautics Division Room 417 cc: Jim Groehler We are glad to assist Ars Equa( Opporvunr(c Emplover 7-2. Mn/OOT TP -06112•03 (e/aa) MINNESOTA DEPARTMENT OF TRANSPORTATION AERONAUTICS DIVISION �_- 417 TRANSPORTATION BUILDING ST. PAUL, MINNESOTA 55155 • P14ONE: (612) 2!&8202 .. AGREEMENT FOR STATE FINANCIAL ASSISTANCE FOR AIRPORT IMPROVEMENT Municipality Hutchinson State Project No. 4304-06 Federal Project No. Contract No. 1871 This agreement is between the State of Minnesota, hereafter referred to as State, by and through its Commissioner of Transportation, hereafter referred to as Commissioner, and the Ci t,y of Hutchi n, -,nn , hereafter referred to as Municipality. (city, county, Municipality, Airport commission) WHEREAS, the Municipality desires the financial assistance of the State for t.hp : urchasp of a Unicom hereafter referred to as project, for its airport; and WHEREAS, the State is authorized by Minn. Stat. is 360.015 and 360.305 and is willing and agrees to provide financial assistance to the Municipality for improvement of its airport; and WHEREAS, the Municipality has provided the Commissioner with the plans, specifications, and a detailed description of the airport improvement project which the Commissioner has approved; NOW, THEREFORE, it is agreed as follows: 1. The Municipality shall complete the project as approved and any changes in the plans or specifications of the project subsequent to the date of this Agreement are subject to prior approval by the Commissioner. 2. Work necessitated by the project will start on or before September 10 1 986 , and shall be completed no later • than O(--t.nhpr 1 r 1 9R6 , in accordance with the plans and specifications as approved by the Commissioner. 3. The estimated project cost is; . The proportionate shares of the total project cost are Federal 0 , State 2/ , and Municipal 1/3 and the State's obligation shall not exceed $ X0.00 In the event Federal reimbursement becomes available or is increased for this project, the State shall be entitled to Withhold from such Federal funds an amount not to exceed the State share of this Agreement. No funds are committed under this Agreement until they are encumbered by the Minnesota Department of Finance. 4. The Municipality shall make disbursemgnts on a work progress basis for which certified cost estimates shall be sub• mitted to the Commissioner on forms prescribed by the Commissioner. The State will reimburse the Municipality for proportionate shares of the approved project costs to be paid with state and federal funds. 5. For an approved project which involves the purchase of equipment, the Municipality will be reimbursed by the State in one lump sum after the Municipality A) has acquired both possession and unencumbered title to the equipment and 8) has presented to the State paid invoices and a certificate that the equipment is not defective and is in good working order. The Municipality shall keep the equipment for which it is reimbursed under this Agreement properly stored, in good repair, and shall not use said equipment for any purpose other than airport operations. 6. Where the Municipality represents and shows that the project involves work of such a nature that it is inadvisable to contract for this work and where the State approves, the work will be done in accordance with the schedule of prices established by the Municipality and set forth in the attached exhibit which is made a part of this Agreement. 7. The Municipality shall operate and maintain the municipal airport as a licensed, municipally -owned public airport at all times of the year for a period of twenty years from the date the Municipality receives final reimbursement. under this Agreement. The Municipality furtheragrees that it will not sell, mortgage, lease, assign, abandon, use for other than airport purposes, or in any way transfer any of the Municipality's interest in the airport or in any real or personal property which is purchased or imprdved with state aid funds without prior approval of the State, and then such transfer or use may be made subject to such conditions as the State may designate at that time. • 6. If the Municipality fails to comply with the terms of this Agreement, the State may terminate it upon 30 days written notice to the Municipality, and the Municipality will return upon demand to the State the amounts received hereunder together with interest at 6% per annum from the date of payment. 9. The Municipality presently has available sufficient unencumbered funds to pay its share of the project, and it shall be responsible in the execution of this Agreement that all provisions of its municipal charter and applicable state and federal laws have been strictly followed. 10. The Municipality shall maintain such records and provide such information on request of the State so as to permit the the Department of Transportation, the Legislative Auditor, or the State Auditor to examine those books, records, and accounting procedures and practices of the Municipality relevant to this contract pursuant to Minn. Stat. 116.095. 11. The Municipality shall save and hold harmless the State from any claims, liabilities, or damages including but not limited to costs and attorneys' fees arising out of the project which is the subject of this Agreement. 12. The Municipality agrees that it shall not utilize any state or federal financial assistance received pursuant to this Agreement to compensate either directly or indirectly any contractor, corporation, partnership, or business however organized, which is disqualified or debarred from entering into or ,eceiving a Minnesota Department of Transportation contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction shall not prevent the Municipality from utilizing funds hereby provided to pay any party who might be disqualified or debarred subsequent to its contract award on this project by the Municipality. 1. MUNICIPALITY By: Title: By: Title: 3. MINNESOTA DEPARTMENT OF TRANSPORTATION Assistant Commissioner, Aeronautics Date: Distribution: Original —Finance Copy t —Municipality Copy 2 — Aeronautics 2. Approved as to Form & Execution Special Assistant Attorney General 4. COMMISSIONER OF ADMINISTRATION Signature Date: 5. COMMISSIONER OF FINANCE Authorized Signature Date: • • 0 • RESOLUTION NO. 8367 RESOLUTION FOR AGREEMENT BETWEEN CITY OF HUTCHINSON PSD STATE FOR PURCHASE OF UNICOM RADIO RESOLVED, that the Mayor and City Administrator be and the same are hereby authorized and directed to execute the MN/DOT contract No. 1871 , Agreement for State Financial Assistance for Airport Improvement, on behalf of said City of Hutchinson and to execute and affix their signatures to any and all further required documents pertinent thereto and all amendments thereof. Adopted by the City Council this 26th day of August, 1986. • Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Clerk S E A L 40 • • 0 Appendix 3 RESOLUTION NO. 8368 CITY OF HUTCHINSON RESOLUTION OF APPLICATION AND AUTHORIZATION TO EXECUTE AGREEMENT AND CERTIFICATIONS Be it resolved that: 1) Hutchinson, MN, City Council act as sponsoring unit of government for the project titled Hutchinson Community Energy Council Small Business Energy Program to be conducted during the period Fall 1986 to Fall 1987. The City Administrator is hereby authorized to apply to the Minnesota Department of Energy and Economic Development for funding of this project on behalf of the City of Hutchinson. 2) The City of Hutchinson enter into a grant agreement with the State of Minnesota for the project named above if the application is successful. The City Administrator is hereby authorized to execute certifications as required and execute such agreements as are necessary to implement the project named above. I certify that the above resolution was adopted by the City Council of the City of Hutchinson on (Date) SIGNED• (Signature) tle (Date) wTTNRSSRne (Signature) Title Date 0 Ll 40 Item: C-Anmmity Energy Council (CEC) Grant and Program Contents: Program Sumary Budget Resolution Council Approve resolution authorizing submission of grant Action: application and, if funded, execution of grant contract Fiscal $1500 donation by the City to the program. Also consideration Impact: of establishing a business energy loan fund: amount not yet deternuned I •MINNESOTA DEPARTMENT OF ENERGY AND ECONOMIC DEVELOPMENT 900 American Center 150 East Kellogg Boulevard St. Paul, MN 55101 APPLICATION FOR COMMUNITY ENERGY COUNCIL GRANT FY 87 - Cycle 1 1.1 Name and address of Applicant Unit(s) of Government: City of Hutchinson 37 Washington Ave West Hutchinson, MN 55350 1.2 Lead Applicant for Grant Administration City of Hutchinson • 1.3 Contact Person: Name Butch Wentworth, CEC Chairman Title Electric Superintendent, Hutchinson Utilities Street 225 Michigan Avenue City Hutchinson State/Zip MN 55350 Phone (612)587-4746 ALSO Paul Ackland, Mayor, Gary Plotz, City Administrator, City Hall, 37 Washington Ave W., Hutchinson, MN 55350 (612)587-5151 • 1.4 Name of Community Energy Council(s) and Date(s) Established. (On a separate sheet attach a list of Community Energy Council members and their relevant affiliations, if any. Also attach a copy of the resolution(s) establishing the Community Energy Council(s): Hutchinson Community Energy Council Established March 31, 1986 (See Appendix 1 - Resolution Establishing CEC) 1.5 Project title: Hutchinson Community Energy Council Small Business Energy Program 1.6 Project Abstract (A short summary of project information in sections 2.1-2.4) (See Attached) 1.7 Proposed Funding: a. Community Energy Council Grant Funds Request $15,000 b. Local Match Indicate whether Source Cash or In -Kind Amount • Local match total TOTAL PROPOSED FUNDING 1.8 To the best of my knowledge and belief, data in this application are true and correct, and submission of this application has been duly authorized by the governing body or bodies of the application(s). Signature of authorized official Typed name and title Date signed (Attach a copy of the resolution or resolutions authorizing submission of this application. A sample resolution is enclosed). 2.3 • WOjWLAN MONTH 1 2 3 4 5 6 7 8 9 NOV DEC 86 JAN 87 FEB MAR APR MAY JUN JUL - Set up Loan Fund - Detailed design of workshops - Individual consultation visits - Walkthrough audits - More extensive audits DEMONSTRATION - Business audits (6) PROMOTION - News articles - TV, radio as appropriate - Speaking to clubs WORKSHOPS - 2 hours on general con- servation in businesses (4) PARTICIPANT SOLICITATION - At speaking engagements - At workshops - Person to person, door to door as necessary INDIVIDUAL BUSINESS CONSUL- TATIONS, REFERRALS, RECOMMENDATIONS - Initial visits - Infrared analysis - Specialized workshops WALKTHROUGH AUDITS WITH RECOMMENDATIONS MORE EXTENSIVE AUDITS LOAN APPLICATIONS EVALUATION - Determination of energy efficiency investments and installation X - - - - - X X - - - - - - - X X - - X X - - - - - X (some on-going) X X X X X- - - - - - X X- - - - - - - X X- - - - - - - - - - - - - - - - - X • 10 11 12 AUG SEPT OCT X- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - X X - - - - - - - - - - - - - - - - - - X X - - - - - - - X- - - - - - - - - - - - - X X- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - X X- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - X X- - - - - - - - - - - - - - - - X ADMINISTRATION X-------------------------------------- - - - - - X • 0 • 3.0 BUDGET Other Sources Cartmunity Energy Indicate whether EZenditure Catetor_v Council Grant (S) Name Amount cash or in-kind Total A. Salaries and mages l 14,000 City 11000 Cash 15,000 B. Fringe Benefits I( C. In-state travel 700 1 and training D. Space rental and utilities E. Rental and lease of equipment F. Consumable supplies G. Telephone H. Postage I. Printing and printed materials 300 J. Insurance R. Consultant and contract services (describe in detail) L. Other (describe in detail) TOTALS 15,000 City 500 1 Cash 1,200 Hutch Utilities 1,200 In-kind 1,200 Hutch Utilities 600 In-kind 600 Hutch Utilities 420 In-kind 420 Hutch Utilities 200 In-kind 200 300 Hutch Utilities In-kind Hutch Utilities 2,500 3 In-kind CE]C Fees 5,000 Cash 7,500 Hutch Utilities 31000 5 In-kind 3,000 City Loan Fund C 14,420 29,520 • • 0 3.0 Budget NOTES 1. In -State Travel (c) Total $1200 DEED $700 Training and travel expenses City 500 Local Mileage: 200 miles/mo X 12 months 2. Consultant and Contract Services Total $7500 Hutchinson Utilties is donating consultation services to businesses on the recommendation of the energy coordinator. This will primarily be for utility bill analysis and advice on demand and power factor charges. It may also include help in conducting workshops or help in dealing with individual needs. 100 hours X $25/hr. = $2500 3. In addition, the energy council may retain the services of a commercial auditor/engineer to assist the energy coordinator in complex questions, to review walk-through audit recommendations and perhaps to conduct in depth audits. The energy council is budgeting $5,000 for this item which will be collected as revenue from fees of about $100 to 50 businesses who elect to have more thorough auditing. Fees and audit costs would be eligible for loan funds as part of an energy efficiency loan: 100 to 200 hours of $25 to $50/hour = $5,000 4. Other Total $3000 Hutchinson Utilities would provide infra -red photography and analysis of heat loss on up to 75 businesses the first year. The cost is valued at $40 per business. Since this method does not work well when the temperature exceeds 30 degrees F., requests exceeding 75 businesses would be put on a waiting list for next year. Also the utility may begin this service on some businesses prior to the initial consultation by the energy coordinator wherever feasible to utilize favorable weather conditions. 75 businesses X $40 = $3,000 5. The city is exploring means of establishing an energy conservation loan fund. It is hoped the fund will be at least $ ABSTRACT • The Hutchinson Community Energy Council has put together a Small Business Energy Management Program that promises in its first year to provide up to 130 businesses with energy conservation workshops and flexible consultation/energy audit services to help each business develop an energy economizing strategy and investment installation. The program, if funded, will begin with demonstration audits on up to six medium sized businesses. These will be selected primarily for the visibility and impact they can give to the CEC program to demonstrate energy conservation potential to community businesses. The audits will be assisted by one -day on- site visits by engineers from the Department of Energy and Economic Development. The CEC will hire an energy coordinator, probably on an independent contractor basis, who will staff an energy office housed in Hutchinson Utility facilities. With assistance and advice from the Utility the coordinator will schedule and run four workshops for businesses dealing with general energy conservation information and strategies common to most businesses. Participants will be given the opportunity to sign up for the individual consultation/audit program. Businesses will also be solicited for the individual program by person-to-person, door-to-door contact by the coordinator. It is the goal of the Energy Council to have 130 businesses participate in the program. •The consultation/audit program will proceed in several phases, each being more in depth than the previous one. The first will be visits and consultations by the energy coordinator with individual businesses on-site. These visits would last an average of two hours. The visits will include a discussion of energy management needs, problems, concerns and opportunities of the business person regarding his/her facilities. The coordinator will give each business a copy of "How to Reduce Energy Costs in your Building" (provided by DEED), show the business person how to use it, and leave other appropriate literature. The coordinator will help determine what step for the business to take next, if any. These may include an infra -red audit by Hutchinson Utilities, individual consultation from a Utility representative on demand and power factor charges, utility bill analysis or a referral for specialized workshops which may be arranged and/or conducted by the coordinator. The initial visit would conclude with a recommendation for further CEC services or a report recommending energy conservation activities and/or investments the business could make. Most businesses would be encouraged to participate in the next phase of the program: the walk-through audit. The walk-through audit would be a medium -depth analysis of conservation opportunities and would last an average of four hours including a writeup of recommendations and discussion of results with the business person. It would concentrate on the building envelope, business lighting and touch on aspects of heating, ventilating and air conditioning systems, hot water use, refrigeration, machinery, as well as service, maintenance and energy • management strategies. This phase would conclude with a written report with recommendations for action and investments including cost -benefit estimates, and discussion with the business person. The energy coordinator will in this phase, as in the others, stress motivation and follow through and help the business determine immediate concrete steps to follow. • Many business energy conservation problems can get complex quickly and can need the services of an experienced commercial auditor and/or engineer. The walk through audit will be followed up with more in-depth analysis by such a person for some of the businesses. Up to this point the CEC program would be free of charge. However where a consultant commercial auditor/engineer is called in to audit a business, the business would pay a fee of $100 to the energy council. (This fee is a target and will be decided later by the energy council.) The fee would cover a briefing of the consultant by the coordinator, a review of information gathered in the first two phases, and recommendations to the consultant to focus on specific items of concern. This assistance should considerably reduce the expense of an in depth audit, certainly in excess of the $100 fee. The cost of the in depth audit would be an eligible item for the loan fund. Finally, recommendations made at each phase of the program would be written up so that the business person can get specific bids and apply to the energy program or a bank for loan funds to install the improvements. Toward the end of the program grant, the coordinator will evaluate its effectiveness by reporting the number of participants by phases, estimating the cost savings of recommendations made, and surveying a sampling of business to determine the amount of installations and behavior changes made and their resultant savings. r1 U 41 APPENDICES • 1 Resolution Establishing HCEC 2 List of Members and Affiliations Resolution Authorizing Submission of Application and Execution • • Appendix 1 • (RESOLUTION ESTABLISHING HCEC ATTACHED) RESOLUTION 8249 ESTABLISHING A HUTCHINSON COMMUNITY ENERGY COUNCIL WHEREAS, the City of Hutchinson promotes the conservation and efficient use of energy resources and the use of renewable energy resources within the City; and • WHEREAS, Energy Conservation should be viewed as an Economic Development activity which promotes efforts to keep energy costs down and maintains efficient use of natural resources; NOW, THEREFORE BE IT RESOLVED, by the City Council of Hutchinson that this city shall establish a Community Energy Council to participate in the Governor's Community Energy Program and to plan, promote and implement energy conservation efforts within the city. Adopted March 25, 1986, by the Hutchinson City Council. 2aej— /ZX Paul Ackland, Mayor Hutchinson City Council ATTEST: Gary Plotz 41 City Administrator Appendix 2 LIST OF MEMBERS AND AFFILIATIONS Butch Wentworth, Chairman Glenn Matejka Jay Beytien Kenneth Prihoda Hugh Foster • • Representing Labor Representing Low -Moderate Income Representing Service Organizations Representing Senior Citizens Representing Small Business Appendix 3 0 CITY OF HUTCHINSON RESOLUTION OF APPLICATION AND AUTHORIZATION TO EXECUTE AGREEMENT AND CERTIFICATIONS Be it resolved that: 1) Hutchinson, MN, City Council act as sponsoring unit of government for the project titled Hutchinson Community Energy Council Small Business Energy Program to be conducted during the period Fall 1986 to Fall 1987. The City Administrator is hereby authorized to apply to the Minnesota Department of Energy and Economic Development for funding of this project on behalf of the City of Hutchinson. 2) The City of Hutchinson enter into a grant agreement with the State of Minnesota for the project named above if the application is successful. The City Administrator is hereby authorized to execute certifications as required and execute such agreements as are necessary to implement the project named above. I certify that the above resolution was adopted by the City Council of the City of Hutchinson on (Date) 0 SIGNED: (Signature) (Title) (Date) • WITNESSED: Signature (Title) Date John I Bemhapn E.ecal,ve Director 16121 58]-5252 Gary D. Pbv, Ctty Administrator 16121581-5151 BOARD OF DIRECTORS Pres. Ronald 1. M,Gra,, Almmit, u1 Law Vice Prc,Arthur L Co"Wr President Fid National Bank St,, To,asChad B. Pichl Ccrdficd Publa Acc,. Penner, DuWayne Pmermn 5 Co T.A. (Buzz) Burich Ex. V . Cilium, Bunk and rmu Co Tom Dagpnl V.P., f moral M...,, Hmchnson M18. & SuluY. Ira. Nmald A. Gas s. Fireouc Fed � . Y.^ & Loan A,s n Glenn Ma"ku Sup, of S:hool. DiHrict 121 Hutchinson Community Development Corp. 45 Washington Ave. East Hutchinson, Minnesota 55350 ," August 21, 1986 TO: Members of the City Council FROM: Ron McGraw, Chairman of Hutchinson Community Development Corporation SUBJECT: Board of Directors retreat/meeting Over the course of a year, many boards, commissions, and committees meet to perform the many functions necessary to maintain the high quality of life the citizens of our community come to expect. The dedication of all the groups point to the commitment all have to the Hutchinson area. The non-profit Hutchinson Community Development Corporation shares in this philosophy. The committees functioning in their various roles, have provided quality, professional service to the Board of Directors. In turn, the Board of Directors meet regularly to discuss, research and take action on various proposals and recommendations. There are times when meetings have been cancelled because Board members' work load or responsibility at their place of business have precluded them from attending a Board meeting. The Board members take their work very seriously and consider their activity on HCDC as a very important role in the economic development of the Hutchinson area. To give proper, indepth attention, deliberation and study to the community needs and away from the pressing demands of their gainful employment, the format of a retreat/meeting setting removed from the City appeared to be in proper professional order. We, the Board of Directors of HCDC, trust you'll share our view of this torina°:as being one way at this time in helping us carry out our role. We, the Board of HCDC, thank you as citizens of this community for the deducation you bring as City Council members and appreciate the position you take in promoting Hutchinson. (612) 587-5151 J-WH3U7CHINSON. CITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 August 20, 1986 Mayor Paul Ackland and Members of the Hutchinson City Council Re: Ford A. Rolfe, Sr. Dear Mayor Ackland and Council Members: On August 12, 1986 the Hutchinson City Council directed me to contact Ford Rolfe, Sr. concerning clean-up of property he owns on Third Avenue. This item was directed to be a continuing agenda item for the Council's consideration. On August 13, 1986 I contacted Mr. Rolfe by letter informing him 41 of what I understand the Council's position of clean-up of his property to be. I am enclosing a copy of that letter for your consideration. I would suggest that you view the property prior to the August 26, 1986 Council meeting so that you may determine for yourselves whether you believe progress towards compliance with municipal ordinances is being made. Sincerely yours I 0� -H, �<4 James H. Schaefer Hutchinson City Attorney JHS:nb Enclosure (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 13, 1986 Mr. Ford A. Rolfe, Sr. 844 2nd Avenue SW Hutchinson, MN 55350 RE: Clean-up of Third Avenue Property Dear Mr. Rolfe: On August 12, 1986 the Hutchinson City Council considered the status of your property located on Third Avenue in the City of Hutchinson. They were particularly concerned that the condition of the property may violate several Municipal Ordinances, specifically: 1 The accumulation of bushes, branches, lumber, wood • and other materials may constitute a violation of Hutchinson City Ordinance 1040:00 which prohibits the accumulation of 'fill, rubbish, refuse, and waster materials or other materials and substances which are or are likely to constitute a fire hazard or a place,in which rats or other vermin may be harbored." 2 That the accumulation and storage of barrels, washing machines, storage tanks and other material may constitute a violation of Hutchinson City Ordinance 1025:10 Subdivision 4, which prohibits " the un - housed storage of pipe, lumber, forms, machinery, old unlicensed wrecked or junked cars or car bodies other than occupational materials." Prior to the August 12th Council Meeting, City Police Chief Dean O'Borsky discussed this matter with you and you indicated that you would begin clean-up work on this property. I am enclosing Xeroxed copies of photographs taken of the area on the day of August 12, 1986. The Council does not believe that the current condition of the property constitutes compliance with the terms of the ordinance not does it feel that the current condition of the property exhibits satisfactory progress Mr. Ford A. Rolfe, Sr. Page 2 • August 13, 1986 towards the alleviation of the condition under discussion. This may be because you have not had an opportunity to complete your clean-up work. If this is the case please contact me when clean-up work is complete so that we may have the property view and report back to the Council on its condition. You will note that the photographs enclosed show storage of numerous automobile bodies. You indicated that you are in the business of restoring antique or classic automobiles and that such a land use is permitted by the Hutchinson Zoning Regulations. This property is located in an I -C-1 District. Such a district requires all uses to be done by Conditional Use Permit. To the best of my knowledge no Conditional Use Permit has been issued to you, authorizing an automobile repair or service establishment. i would suggest that application for a Conditional Use Permit be made if you continue to desire to utilize the property for the stated purpose of repair and reconditioning of automobiles. I would refer you to the provisions of Minnesota Statutes • Section 168.10, Subdivision 1E. This section deals in general with antique automobiles and the particular subdivisions states that "pioneer, classic, collector vehicles, or street rods, licensed or unlicensed, operable or inoperable, may be stored in compliance with the local government zoning and ordinances on owners property, provided that the vehicles and any outdoor storage areas they may require are maintained in such a manner that they do not constitute a health or environmental hazard and are screened from ordinary public view by means of a fence,* shrubbery, rapidly growing trees or other appropriate means. The appropriate local agency or authority may inform an owner of his failure to comply with these requirements, and may order the vehicles removed from the outdoor storage area if the owner fails to comply with these requirements within 20 days after the warning." Even if the repair and restoration of classic automobiles is an authorized conditional use for your zoning area it is the cities position that Minnesota Statutes 168.10, Subdivision lE requires that the storage of the automobiles which you possess be screened from ordinary public view through the use of fence, shrubbery, rapidly growing trees or other appropriate means. This is to inform you that you have apparently failed to comply with these requirements and that the city may order the vehicles • removed from the outdoor storage area if compliance is not made within 20 days after the date of receipt of this document. Mr. Ford A. Rolfe, Sr. • Page 3 August 13, 1986 I would suggest that you discuss this matter with the Hutchinson City Council at the next Council Meeting in order to inform them of any steps which you plan to take in order to bring your property into compliance with MSA 168.10, Subd.lE. If you have any questions concerning this matter, please feel free to contact me directly. Sincerely yours, James H. Schaefer Hutchinson City Attorney JHS:nb Enclosure 0 C7 • CITY OF SNINSON OBJECTIVES • FIRST AND SECOND QUARTER STATUS REPORT - 1986 PRIORITY/ITEM 1. Police Station 2. Hold or Reduce Spending 3. Select Engineer - Phase III for Treatment Plant 4. Adopt Policy Handbook SCOPE OF OBJECTIVE Purchase site, hire architect, design, bid, project construc- tion through footing stage This objective has to do with the formulation of the 1987 bud- get Identify the scope of services needed for proposed work, se- lect engineering firm Hold another workshop and sub- sequently adopt proposed poli- cies TARGET DATE S STATUS _ AS OF: 12/31/86 50 7/15 - The site has been purchased; project manager and architect under contract; new committee appointed; con- ceptual design and layout evaluated by committee; bid specification to sell/remove house(s) have been drawn up by project manager, bid opening for sale or demolition Aug. 1; referendum on fund transfer from fire construction account approved; target date to have 'footings' in ground before freeze looks attainable. 25 7/15 - Budget worksheets have been distributed; work- sheets are to be returned to the Finance Director by July 29. The Council discussed establishing a dollar limit on respective department(s), prior to submittal - no action was taken; the budget process is proceeding according to the process/procedure of prior years. In regards to holding down spending in the current calen- dar year, one of the largest savings appears to be in the area of insurance. Specifically, the recommendation to bid employee health, and to bid employee dental, instead of renewing, has created a substantial savings. 11/1/86 20 7/15 - Two meetings have been held to identify the scope of services. These meetings have involved Marlow, Ralph, Randy, Ken, myself; the last meeting we had Mayor Ackland attend. The scope of services and selection of an archi- tect is scheduled for consideration at the August 12 Council meeting. Mr. Michael Hoff and Mr. James Miller of Donohue 6 Associates will be making the presentation. 1/1/86 95 7/15 - The policy handbook has been reviewed at two special Council meetings this year, and adopted in May. The continuing objective is to further improve or add policies. S. Calendar/Community Design and produce a calendar, 12/31/86 7/15 - No action has been taken to date. It is noted this Survey approximately one-half high- is an unbudgeted item; expenditure will be proposed in 1987 lighting recreation and one- budget. More discussion by the City Council/staff on the half other City services; dates importance of this item/survey would be helpful. of registration, tournaments, and meetings would be included; also there would be post-paid return survey card to get community in- put of issues of special interest to the City Council 6. Self -Insurance Encourage self-insurance bids 8/1/86 100 7/15 - The specifications of employee health insurance were within employee health and dental drawn to allow for a self-insurance proposal. Although no specification/bids, compare with 'pure* self-insurance bids were made, retro-spective proposals other alternatives were made by both Blue Cross/Blue Shield and PHP. 7. Recycle Garbage/ Establish a Recycle Committee and 12/31/86 Amend Contract amend contract to encourage recycl- ing glass, aluminum, steel cans, cardboard, etc. Retro-spective proposals mean that if claims are below a speci- fied percentage of premium percent, the City saves money and receives a refund. In regards to employee dental insurance, the City received two "Pure* self-insurance bids. The anticipated premiums were more than the "guaranteed" premium of the low bid (SunLife); there- fore, self-insurance was not recommended at this time. 10 7/15 - The City Council has established a local Solid Waste Management Committee. Mark Schnobrich, City forester, is a member and was selected by the group to be the chairman. They have mainly foscued on "composing., Amending the garbage con- tract is something perhaps the City Attorney would be in the best position to negotiate after the local Solid Waste Man- agement Committee has a specific proposal to evaluate (aluminum, steel, glass, cardboard, etc.). 0 0 0 8. Implement To establish program/guide- Revolving lines to assist in sprinkling Loan Program required in buildings downtown and make other improvements 9. Cash Management Program d Policy 10. Establish Guide- lines for Merit Increase 11. Future Pending And Deferred Special Assess- ments 12/31/86 7/15 - John Bernhagen, George Field, and I have met on this topic. Renovation of the water lines in the downtown may be one of the conclusions in the RCM report. If this is so, new water lines could possibly go through the basement(s) of the buildings, replacing our existing lines. Such an im- provement would need to be coordinated with this particular objective, as not to duplicate the expense of getting water inside buildings. This objective may or may not meet its tar- get, based on information we are waiting for. 12/31/86 7/15 - Although this project has not been started, it was orig- inally projected to be done in late fall, after the City budget adoption. Establish a maximum per- 6/1/86 100 7/15 - The City Council has established a guideline/policy. cent increase in merit pay Place on the computer future 12/31/86 7/15 - The City Engineer has advised me that it will not be and deferred special assess- possible for him to work on this project until after the an- ments nual improvement construction season is over. CITY COUNCIL MINUTES - MAY 13, 1986 • (h) CONSIDERATION OF EMPLOYMENT STATUS OF ASSISTANT TO ENGINEER Following discussion, Alderman Mikulecky moved to defer action to the next Council meeting for additional information. Motion seconded by Alderman Mlinar and carried unanimously. (i) CONSIDERATION OF OBTAINING APPRAISAL FOR SERVICE ROAD ON T.H. 7 WEST IN CONJUNCTION WITH HIGHWAY IMPROVEMENT PROJECT The City Engineer recommended the City obtain a land cost appraisal from the State for the service road on T.H. 7 West. Mr. Jim Thiesfeld, manager of Big Bear, stated that traffic from his business location would have to go west to go into town. He suggested the service road start at California Street, eliminating this problem. Engineer Priebe commented it was not feasible to have a road on Cali- fornia. Also, this is a proposed State Highway Department project, and the City did not prepare the plans. The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to authorize the City Administrator to obtain an appraisal from the State. (j) DISCUSSION OF POSSIBLE LIGHTING IN CITY PARKING LOTS • Following discussion of lighting in the city parking lots, the motion was made by Alderman Torgerson to refer to the Utilities a recommenda- tion for lighting in the Wigen parking lot. Motion seconded by Alder- man Carls and unanimously carried. (k) DISCUSSION OF ENFORCEMENT OF SIGN ORDINANCE City Administrator Plotz stated the sign ordinance is a part of the City's zoning ordinance. However, the Building Official encounters op- position to his authority to enforce it. Following discussion, it was the consensus of the Council for the staff to be consistent in enforc- ing the sign ordinance. 00) CONSIDERATION OF INSTALLATION OF HANDICAP RAMP NEAR ENTRANCE OF PUBLIC LIBRARY (REQUESTED BY ALDERMAN MIKE CARLS) Engineer Priebe reported there was no requirement in the building code to have a handicap ramp in front of the library door. The architect was contacted, and he was not willing to pay for any changes in the - plans. Following discussion, Alderman Mlinar moved to refer the matter to the City Engineer to obtain a price estimate on the cost of putting in a handicap ramp. Motion seconded by Alderman Carls and unanimously carried. • (m) CONSIDERATION OF PURCHASE OF IBM COMPUTER FOR BURNS MANOR NURSING HOME 6 CITY COUNCIL MINUTES - MAY 27, 1986 Coordinator, Building Official, and any others pending. Motion sec- onded by Alderman Torgerson and carried unanimously. (c) NSTALLATION OF HANDICAP RAMP NEAR ENTRANCE OF PUBLIC LIBRARY (REQUESTED BY ALDERMAN MIKE CARLS) (DEFERRED MAY 13, 1986) The City Engineer presented four options and cost estimates from Han- son Construction Company to install a handicap ramp near the entrance of the public library. It was his recommendation to locate it in the middle of the median, which was the City's original choice. The cost for the work could be taken out of the library construction fund. Following discussion, Alderman Torgerson moved to accept option No. 1, using a concrete surface, at a cost of $566.50. Motion seconded by Alderman Carls and unanimously carried. Alderman Carls moved to direct the City Administrator and City Attor- ney to pursue the City Engineer's recommendation to contact the archi- tect regarding the additional cost of changing the ramp. The motion was seconded by Alderman Mlinar and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar • and unanimously carried, to authorize discontinuation of service as recommended unless other arrangements have been made. (b) CONSIDERATION OF JOINT HUTCHINSON SCHOOL DISTRICT AND CITY OF HUTCHINSON POLICY FOR USE OF FACILITIES City Administrator Plotz reported a joint school/city committee had established a policy and fees for the use of facilities. Following discussion, Alderman Mlinar moved to approve the policy. Alderman Carls seconded the motion and unanimously carried. (c) CONSIDERATION OF LEASE FOR CIVIC ARENA BETWEEN CITY OF HUTCHINSON AND SCHOOL DISTRICT NO. 423 After discussion, the motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the lease agreement. Motion carried unan- imously. (d) CONSIDERATION OF ELEVATOR MAINTENANCE CONTRACT FOR LIBRARY Following discussion, Alderman Carls moved to approve the elevator maintenance contract for the public library at a rate of $53 per month, effective July 1, 1986. Motion seconded by Alderman Mlinar and unani- mously carried. 4 P- e , WILY PLUS, ING. 6121 EXCELSIOR BLVD. ST. LOUIS PARK. MN 55416 . 1612) 9200708 G 1985 m o„ LVED August 18, 1986 Kenneth B. Merrill City of Hutchinson 37 Washington Avenue West Hutchinson, Mn. 55350 Dear Mr. Merrill; Enclosed please find the packets of information on Family Plus, Inc. that I promised you in our telephone conversation on the above date. The rest of the information that you asked for will be forthcoming at the meeting. • If you need further information, please feel free to contact me, at the a- bove phone number M -F from 1 50p.m. - 5:30p.m. • Sincerely yours, Joy Harris, Gaming Manager encl. A PRIVATE, NON-PROFIT, COMMUNITY ORIENTED RESOURCE FOR FAMILIES.-' �� (612) 587-5151 FC/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: August 26, 1986 T0: — Mayor and—City Council ---------------------------- FROM: Marilyn — Swanson, Administrative Secretary ----------------------------- SUBJECT: Gambling License for Family Plus Inc. ------------------------------ Mr. James Harris of the Charitable Gambling Control Board in St. Paul called on lvbnday regarding Ken Merrill's recent inquiry concerning • Family Plus Inc. Under separate cover he sent the City a copy of the Adopted Rules, which arrived in today's mail and are attached. Mr. Harris mentioned that the City has 30 days from the date of applica- tion in which to accept or reject an application and notify the Gambling Control Board. It was pointed out that Family Plus's application was dated August 1, 1986. Therefore, if no objection has been submitted to the Board by September 1, it will automatically be approved. Attachment 0 • • (612) 587-5151 r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 25, 1986 TO: Marlow V. Priebe, Director of Engineering FROM; Orlin Henke, Fire Chief George F. Field, Fire Marshal Homer Pittman, Building official RE: Greencastle Site Freemont Avenue Cul-de-sac We have reviewed the plans showing the offsets in the cul-de-sac. The location of the fire hydrant is okay in the northwest portion of the cul-de-sac; and that hydrant is to be inplace and usable, as well as the cul-de-sac being inplace and usable before any occupancy is granted. It is, also, our opinion, that the cul-de-sac will be more functional if it is centered on Freemont Avenue, rather than offset as shown. There appears to be no hardship in land use of centering on Freemont Avenue. Orlin Henke George F. Field Fire Chief Fire Marshal /pv cc: Mayor and City Council Newell Weed Homer Pittman Bldg. Official / / (612) 587.5151 f1UT5!/1' CITY OF HUTCHINSON / � L"'?CriINSON MINN 55350�EST M E M O DATE: August 19, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Freemont Avenue Cul-de-sac Greencastle Site Enclosed are three proposals being considered by staff. I have requested comments from the staff and a report will be available at the meeting. • MVP/pv enc. 0 Marlow V. Priebe Director of Engineering PIOPOSED CUL-DE-SAC PIP f \_O I� P. b° IL V� = 6 0 o. Lcn� o� E0 �^ North line of Greenc stle property FREMONT AVENUE - -- -- a e gaok' ✓f t,..L s:0 � t right of way line 1 i"` . .►�.- curb'f � V I i ` B , A le, NJ YC "e/A/ ak,/ GREENCASTLE BUILDING 86123 s POPOSED CUL-DE-SAC S RIw -60 IQ P x N dnhole FREMONT 16A, f, c AVENUE E1 O / o M North line of Gr encostle property C a'.o r Proposed right of way line 1 h\'y curb'f V I I 1 I 30' I 1 I 1 1 1 1 1 1 A„ hlte.ro a.�e R/�✓ end Gc.rb Pla s� by Mau. Pr[iP B -14-8L GREENCASTLE BUILDING 66123 0 PROPOSED CUL-DE-SAC ems' o s c�.t ' O 3. • R= 60 nholeA E stsrit• ec ; C•wrb � E e M North line of Greencastle property FREMONT AVENUE - - -- C •,O curb -- -� proposed right of way line 1 curb I , 1 1 , 1 , I o , � 1 �y b,w•if'�ai ii j' �r�e.aCA ifIC by N•v•Pr.eb� 1 I " 30' I GREENCASTLE BUILDSG esiza s F (612) 587-5151 /TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 26, 1986 T0• Mayor $ City Council FROM. Water Billing Department SUBJECT: — Delinquent Water Accounts for the month of August— — — — Attached is a listing of the delinquent water accounts for the month of August. Recommend water service be discontinued . on Tuesday, September 2, 1986 at Noon. Ya a Haugen Miles Mi llhi to Calvin Lee 250 tfth g NN 136 11 Av HE 416 Adams St S Hutch ns MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 250 Fi >h Av NW 136 11 Av HE 416 Adams St S 3-080 25Q 041 3-130-0136-041 3-210-0416-081 80.f \ 175.87 90.78 James Reilein ary Aanderude Randy Cassens 481 Clark St 4 Conne �ticut St 498 Connecticut St Hutchinson Mn 55350 Hu tci0.s n MN 55350 Hutchinson MN 55350 481 Clark St 420 Co ne,tic,t 498 Connecticut St 3-320-0481-052 3-34 0420-051 3-340-0498-021 95.78 11 48 63.86 Promises 9/5/86 , Linda Squier James Lanie Tim Koster 483 James St N 485 Kouwe St 441 Main St N Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 483 James St N 485 Kouwe St 441 Main St N 3-560-0483-021 - 3-600-0485-021' 3-680-0441-082 98.85 113.07 14,25 Jim Lindmeyer Leo Hammer Dale Schlueter 705 Main St N 99 McLeod Av 336 Monroe St S Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 705 Main St N 99 McLeod Av 336 Monroe St S 3-6BO-0105-111 3-105-0099-042 3-735-0336-011 101.56 76.94 89.25 Promises 9/5/86 James Deragon Gerald Elliott Ray Haxson 540 Monroe St S 590 Monroe St S 1262 Rolling Oaks Ln Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 540 Monroe St S 590 Monroe St S 1262 Rolling Oaks Ln 3-735-0540-031 3-735-0590-021 3-845-1262-044 131.16 127.69 48.56 cc: Don Oobratz 200 Lake St ' Hutchinson MN 55350 Midwest Trailer Ct Jerome Rauch Darla Smith Box 157 Box 2031 Buffalo Lake MN 55314 Winsted MN 55395 Hutchinson MN 55350 450 Water St 587 Franklin St S 745 Franklin St S 3-970-0450-051 1-395-0587-024 1-395-0745-011 2073.39 95.40 141.21 cc: Mary Barrick cc: John Wagner 1000 E 14th St 825 Grove St S Minneapolis MN 55401 Hutchinson MN 55350 Scot Shoen Paul Schmidt Doug Lee Box 431 987 Echo Or X306 326 Franklin St Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 563 Juul Rd 439 Third Av SE 173 Fifth Av HE 2-585-0563-084 3-045-0439-026 3-075-0173-052 61.56 118.58 91.72 cc: Bob Rasmussen cc: Lloyd Allen cc: Robert McGee 321 Erie St 235 Hassan St S 173 Fifth Av HE Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Promises 9/24/86 Karen Curtis Midwest Trailer Ct Hutchinson MN 55350 486 California St 3-275-0485-052 217.19 cc: Vance Holler 486 California St Hutchinson MN 55350 ,(612) 587-5151 ivarcH` CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 22, 1986 T0: Mayor & City Council— ------------- FROM: Marilyn Swanson, Administrative— Secretary — — — — — — — — -------------------- SUBJECT: Transient —Merchants—License ---------------------------- Again this year we have received a request from Dwayne Knigge, owner of • Village Home Entertainment Center in Hopkins, to conduct a sale of used TV sets on September 6-7, 1986 at the AmericInn in Hutchinson. Mr. Knigge initially submitted an application in 1984, which was checked by the Police Department. He has subsequently conducted a sale every year. To date the City has had no problem with his firm. • M,ONokVOK (:A/ C l l!/ ye Home Entertainment Center COUNTRY VILLAGE AT] O CENTER IV7& HOPKINS. MIN" 553A3 U / 1 ✓I i ZENITH 612-935-77640 y ,Vv0 M AUG 1986co N RME 0 11I (612) 587-5151 ;vvrcH CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST __- HU7CHINSON', MINN 55350 AUGUST 22, 1986 TO: MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------------------------------------- SUBJECT: 1987 BUDGET REVIEW -------------------------------------------------------------- First review of the budget is ready to begin. In the past the city council has reviewed each department's budget with the appropriate department head or director. Last year the process began by holding a review session beginning at 5:30 pm and lasting until 9 or 10 pm. • I would ask the council to set a review date for the 1987 budget at this meeting. We must have the general fund budget set which would allow the tax levy to be set by the 10th of October. 11 r (612) 587-5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 M E M O DATE: August 22, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Assessment Roll No. 222 Shady Haven Subdivision Attached is the above -referenced assessment roll for service leads to the lots in Shady Haven Subdivision, as per the Subdivision Agreement. Agreement waived a public hearing for this work and assessment for same. Subsequent to approval of Roll No. 222, notices will be sent to the • property owners. Marlow V. Priebe Director of Engineering MVP/pv attachment 9 0 0 CostPiled Byf M. V. PRIEBE NAME 8 ADDRESS ADDITION OR UUJ7 rEN UN11 f i1,lYb.L/ Co Puted Byf M. V. PRIEBE SERVICE LEAD f 7,816,00 Chocked Byf C. RICE SHADY HAVEN N0. YRS. SPREAD t 10 BLOCK SANITARY SEWER 6 WATER SERVICE s LIFT STATION UNIT USED f PER Lor ASSP_tiS4P.NT POLI. NO_ 222 AS PER SUBDIVISION AGREEMENT 1 23-263-0010 ACCT. PARCEL NAME 8 ADDRESS ADDITION OR SERVICE LIFT TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK FRONTAGE LINE COST LEAD COST STATION ASSESSMENT 1 23-263-0010 Richard H. 6 Linda J. Martin 1235 McDonald Drive 5-117-30-08-0241 Hutchinson, MN 55350 Shady Haven 1 $1,196.27 250.00 $ 1 446.27 2 23-263-0020 Ronald 6 Dianne M. Pribyl 630 Shady Ridge Road 35-117-30-08-0242 Hutchinson, MN 55350 Shad,, Haven 2 1 $1,196-27 $ 1,816.00$ 250.00 $ 3,262.27 3 23-263-0030 Norman 6 Kathryn Sharstrom 600 Shady Ridge Road 35-117-30-08-0243 Hutchinson, Mi 55350 Shad Haven 3 1 196.27 250.00 S 1.446.27 Total Interest.. RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 222 • Resolution No. 8366 WHEREAS, the Council has met and activated the proposed assessment for the improvement of Shady Haven by the construction of Sanitary Sewer and Water Service and Lift Station, as per Shady Haven Subdivision Agreement, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the 1st day of January, 1987, and shall bear interest at the rate of 7.6 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1, 1986, until the 31st day of December, 1987. To each subsequent installment when due, shall be added interest for • one year on all unpaid installments. • 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, wih interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1986; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 26th day of August, 1986. City Cl Mayor 1— (612) 587-5151 CITY OF HUTCHINSON �SHINGTONA✓tNUE .4"SON. MkNN 553.50 August 20, 1986 MEMORANDUM T*: MAYOR • yf CITY FROM: HAZEL SITZ, PERSONNEL COORDDIATOR Ar -- The Council requested research to update the City's i:ncare guidelines for senior citizen deferred special assessments. The guideline adopted in Septetber, 1984, was as follows: One Person Two Persons Assets, Excluding Hanestead $7,000 $8,500 $25,000 Several agencies were contacted concerning both Federal and State guidelines • for low inane. Each uses different figures, depending on the particular program. Most agencies were able to supply only 1986 data, and did not have readily available the information showing change since 1984. Sane examples: Region 6E Commmity Action Agency Fuel Assistance for 1966 One Person Two Persons $7,620 $9,964 RPVS (e[rployment) Federal Guidelines for 1984 and 1986 Poverty Levels $4,980 (1984) $5,360 (1986) $6,720 (1984) (Approximately 8% change $7,240 (1986) in two years.) Region 6E RDC -U.S. Administration on Aging Poverty Guidelines for 1985 and 1986 One Person Two Persons $4,775 (1985) $6,023 (1985) (Approximately 4% change in $4,979 (1986) $6,282 (1986) one year.) . $5,969 (1985) $7,529 (1985) near poverty, or 125% of poverty" $6,224 (1986) $7,853 (1986) Based on a sunmo y of the above, it would seen that an increase of around 8% in Hutchinson's senior citizen deferred assessment guideline after two years would be a reasonable amount. 9- 14:7, RESOLUTION NO. 7854 RESOLUTION ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS DEFERRED ASSESSMENTS . WHEREAS, the Minnesota Statutes provide tax deferral for senior citizens, 65 years of age and older, for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Clerk's office. NOW THEREFORE, the City Council has established the following income guide- lines and asset limitations for applications of deferred assessments: 1. Deferred assessments be granted to person(s) with a low income of $7,000.00 per year for one person and $8,500.00 per year for a married couple; and 2. Deferred assessments be granted to person(s) with an asset limita- tion of not to exceed $25,000.00, excluding the homestead. • Adopted by the City Council this 11th day of September, 1984. ATTEST: .� ' Gary D.%Plotz City Administrator • Robert H. Stearns Mayor The attached are guidelines only. If your income and assets exceed the guidelines, but you feel that you have a special situation, you may appeal directly to the City Council for their consideration. 0 • .�L 7 •,2/3 APPLICATION FOR DEFERRED SPECIAL ASSESSMENT BY PERSONS 65 YEARS OF ACE OR OLDER FOR UtHOH IT WOULD BE A HARDSHIP TO BARE PATHENTS To th/el Mayor and Council, City of Hutchinson, State of Hionesota. ¢AfS am oumer-oceupsot of the. following de''bbcriDed real estate situated in the City of Hutchinson. LEGAL OR TAXABLE DESCRIPTION! +��7i— f"'? B L k e 2(c '�'('�[1t AYTI ro cn /�i�Tc'171i, cn,iA �CY17-�i it ate_ I am 65 years or older and do ow and occupy above described real estate as my homestead. . A special assesament in the amount of $ has. been atade co®encing in the year with interest at the rate of L for (Kind of Special Assessment) Such specialassessment amount causes ■ hardship for me to make payment thereof. The following infornition will help substantiate my.claim for deferral of special assesamentst • Annual income from all sources Ash assets $ %�QO •- 00 Other assets $jjr, I '$ Estimate Value of Residence $ Other Real or Personal Property $ I hereby request that above assessment of $ 7 9/-d I - _ be deferred as provided in Chapter 206, Lava 1974, 68th Legislature, Second Regular -Session, H.S. 444.22 Through 444.24. - I hereby declare that the foregoing statements are true and I/vt make app-- licatlou for deferral of special sisessments as outlined beiein. Y APPIIcan't Date - 0 APPLICATIO'I AND AUTN,ORI7.ATION FOR DELAYED PAY;E-IT OF TAX ON SPECIAL ASSESS'iEUS FOR SP1I0:R CITIZENS' H0AFSTU%0 LAMS 1974, CHAPTER 205 STATE OF i1I,NNESOTA ) Oty of r, 1 &0 A ) To: Assessor of Da to rJ— -a 9 19j i, the undersigned, declare under penalties of perjury: That I reside at County, Minnesota That I am not less than 65 years of ac= and t`:at the date of my birth isThat I am the owner of the property legally described as: 167`00,? That my interest in the ownership of the above property rias acquired on �.,p= 19S and is as follows: 1. Sole ownership (Enter yes, if appliczbl 2. Joint tenancy, held with 3. Other undivided interestpeciry )- That on January 2, 1? or June 1, 19 Iiestead and such occupancy began on _ I owned and occupied the above property as my _19 That the taxes for improve—ents on the special assessments duly adopted in ordinance by the or' as of 19 a:hich ave been allocated against the subject property taould create undue personal hardship on my behalf and I_respectfully request that payment be delayed and that such taxes be so deferred for -the years 19 to 19 Signed r,ner it Clerk of the of inounty, StatL, of Minnesota, do hereby cert y that the applicat� of above nzed, has been duly revieti:ed and that in actor ante with the isinutes of officia record in said chambers was duly Q APPROVED or O-DUIED as of 19 That in accordance with approval granted, that the tzxes on the affiants subject property levied for annual collection in the ar„ount of S for the year(s) should be so deferred with interest at the annus rate of A, until such tir.,� as it is d1Wd the applicant no longer qualifies or the property loses its eligibility. Dated 19 C erk or Authorized Deputy)C 1 , WFICE OF REGISTER OF DEEDS ) zPTATE OF j"IM lESOT1 ) County of ) I hereby certify that the t•:ithin Authorization was filed in this office for rem on the day of A.D. 19 at o'clock N., and that delayed payrients in tl e amount of $ for each of the fears 19 to 19 , subject to annual rates of interesttx de at _ _0 was duly recordadin Cook , on page W. register of Deeds By Ceput, ASSESSORS' ORDER Ai;D%0? NOTICE OF TERMINATION • ON DEFERRED TAX FOR SENIOR CITIZENS _ I certify that I have reviewed th-- application of herein naiad, that it has been duly approved and that taxes levied for special assessor=-nts under the subject ordinance have been officially deferred in the amount of $ for each of the following year(s) , subject to annual intErest fixed at % as recorded in Cook Page of the records in the Register of Dee•is office in this county,.and it is so ordere Date of Approval The above order ter.iindted this Reason (s 19 County Assessor OR day of 19 • ;nty Assessor August 18th, 1986 6v„0,* 2% OCti City of Hutchinson ey CITY COUNCIL City Hall In regard to your letter I received August 16th, 1986 for weed cutting in the amount of $125.00. On June5th I received a letter about weed cutting. I tried to get inspector on the phone; also left messages for him to call me back; which he did not do. Lot #6 Block 1, Swanson's subdivision is all in alfalfa. The third crop was cut late fall, 1985, by Jerry Koelln. This spring Merlyn Monson was to get the hay. He went up there to cut it and it was already cut 6/7/86. This field produced 100 bales or more and the market price was about $2.50 to $3.00 per bale, at the sale barn. We lost the 1st crop as they did not pick up windrows and that was a mess to out. Instead of me paying $125. I am sending you a bill for $550. • for the damage. I talked to my attorney, Ran McGraw on August 18th,.1986. Yours truly, Victor L. Swanson P.O. Box 213 Hutchinson, MN 55350 STATFENT City of Hutchinson City Council City Hall Approximately 200 bales of Hay . $550.00 • , q- G-, August 18th, 1986 (612) 587-5151 f/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor and City Council FROM: Mark Schnobrich, Weed Inspector DATE: August 21, 1986 RE: Victor Swanson Correspondence Victor Swanson has raised a question to a weed notice he received in regard to property along Arch Street in Hutchinson. In reviewing his letter mailed August 18, 1986, I have a few questions pertaining to his claim of $3.00 per bale, his time frame in contacting us, and whether or not he can cut 100 bales an acre in one cutting. I have been in contact with Jim Schaefer, the McLeod County Agent, and the alleged cutter of this property in regard to the Victor Swanson lot. Jim Schaefer and myself are putting together a response • for Mr. Swanson and will be able to report to the Council at their next meeting. • q- G, V,Y Parks • Recreation • Forestry • Civic Arena 900 Harrington Street • Hutchinson, Minnesota 55350 (612) 587.2975 TO: Mayor and City Council FROM: Hutchinson Solid Waste Management Committee Mark Schnobrich, Chairman DATE: August 21, 1986 RE: Fall Leaf Composting Project The Solid Waste Management Committee, comprised of twelve volunteer members, requests the Council's cooperation in administering a 1986 fall leaf drive. In response to the county's sanitary landfill capacity problem, the city waste management committee proposes to start a leaf disposal area out at its present tree dump area. Ralph Neumann and other city employees responsible for that area are in cooperation with such a program. Fall leaves collected by citizens would be deposited at the tree dump area, and a composting process would be started. At this time I have no response from Junker Sanitation as to whether they will assist us or not. If by chance Junker Sanitation would not be willing to assist us on this matter, would the City of Hutchinson be willing to donate a truck or two (2) [volunteer drivers would be provided by the Hutchinson Solid Waste Management Committee], to provide a curb side pick up of leaves during the designated pick up days? The Hutchinson Solid Waste Management Committee feels such a project is just one step in helping to reduce our dependency on our county landfill. TRAIL LICENSE AGREEMENT • This License Agreement dated this _ day of 19_ made by and between the City of Hutchinson, Minnesota, hereinafter called the "City," and the State of Minnesota, acting by and through the Commissioner of Natural Resources, hereinafter called the "State," WITNESSETH: WHEREAS, the State is authorized under Minnesota Statutes § 85.015 to acquire and develop the multi-purpose, all season Luce Line State Trail, hereinafter called the "Trail;" and WHEREAS, the State has acquired an abandoned railroad right-of-way running from Plymouth, Minnesota to Clara City, Minnesota for purposes of developing the Trail, and the railroad grade passes through the City of Hutchinson; and WHEREAS, said railroad grade had an interruption in the City of Hutchinson at the time the State acquired the railroad grade; and WHEREAS, the City owns property that could be used to partially close said interruption; and WHEREAS, the City is willing to grant a license to the State for purposes of allowing public recreational use as a connection to close said interruption of the Trail, NOW, THEREFORE, the city for and in consideration of the covenants and promises made herein, hereby grants to the State the right to use the hereinafter described lands, hereinafter called the "Premises," for purposes of maintaining a trail over and across the following described property, to wit: A 25 foot by 950 foot right-of-way along Third Avenue Northwest; bordered by Main Street on the east, and Glen Street on the west, as shown in red on "Exhibit A" attached and made a part hereof. This License Agreement is made subject to the following terms and conditions: 1. The State shall have the right to construct, maintain, operate, repair and use a trail over the subject property. The State shall have the riaht to make such improvements and installations as are necessary, convenient and incidental to the full enjoyment and use of the above premises. • 2. This Agreement shall have a ten (10) year term, ending ten (10) years from the initial date noted. 3. Both parties to this agreement agree that they will be responsible • for their own acts and the results thereof, and shall not be responsible for the acts of the other party and the results thereof. 4. The State shall have the right to post signs and markers to the extent necessary to control snowmobile traffic. S. Both parties agree to take no action which will interfere with the respective authorized uses of the premises. For the City, this shall be a roadway, for the State this shall be a multi -use, year round recreational trail. 6. Both parties agree that this license may be terminated upon one (1) years written notice. IN WITNESS WHEREOF, the parties hereto have set their hands on the dates indicated. STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES CITY OF HUTCHINSON By By Joseph Alexander, Commissioner Date APPROVED AS TO FORM AND EXECUTION: Hubert H. Humphrey, III Attorney General By SpecialAssistant Attorney enera Title Date E 2 Is • Ell Is �I y I� - -- a a -- e so a ❑ ----------- OWNERSHIP I State Dakota Rail .. _ `! .+• . ... ! Hutchinson Parks ;�. .I „�„<„ / Hutchinson Utilities a _ Hutchinson Streets • -------------- ..� S •. .. --�. - \ HUTCHINSON ' MINNESOT& TRAIL LICENSE AGREEMENT • This License Agreement dated this day of 19_ made by and between the Parks and Recreation Department of Hutchinson, Minnesota, hereinafter called "Parks and Recreation," and the State of Minnesota, acting by and through the Commissioner of Natural Resources, hereinafter called the "State," WITNESSETH: WHEREAS, the State is authorized under Minnesota Statutes 4 85.015 to acquire and develop the multi-purpose, all season Luce Line State Trail, hereinafter called the "Trail;" and WHEREAS, the State has acquired an abandoned railroad right-of-way running from Plymouth, Minnesota to Clara City, Minnesota for purposes of developing the Trail, and the railroad grade passes through the City of Hutchinson; and WHEREAS, said railroad grade had an interruption in the City of Hutchinson at the time the State acquired the railroad grade; and WHEREAS, Parks and Recreation owns property that could be used to partially close said interruption; and WHEREAS, Parks and Recreation is willing to grant a license to the State • for purposes of allowing public recreational use as a connection to close said interruption of the Trail, NOW, THEREFORE, Parks and Recreation for and in consideration of the covenants and promises made herein, hereby grants to the State the right to use the hereinafter described lands, hereinafter called the "Premises," for purposes of maintaining a trail over and across the following described property, to wit: A 25 foot by 2,220 foot long right-of-way on dike of "Bass Pond" area located within Section 31, Township 117 north, Range 29 west and Section 6, Township 116 north, Range 29 west, as shown in red on "Exhibit A" attached and made a part hereof. This License Agreement is made subject to the following terms and conditions: 1. The State shall have the right to construct, maintain, operate, repair and use a trail over the subject property. The State shall have the right to make such improvements and installations as are necessary, convenient • and incidental to the full enjoyment and use of the above premises. q-� p, This Agreement shall have a ten (10) year term, ending ten (10) years from the initial date noted. a reement agree that they will be responsible Both parties to this g be responsible for 3' thereof, and shall not for their own acts and the results other party and the results thereof. have the right to Post si the acts of the gns and markers to the q, The State shall extent necessary to control snowmobile traffic- interfere with the 5• Both parties agree to take no action which will Of the premises. or. one (1) be terminated up or, authorized. uses 6. Both parties agree that this license may years written notice• artier hereto have set their hands on the dates IN WITNESS WHEREOF, the D indicated. STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES by exan er, om Iss oner osep Date APPROVED AS TO FORN AND EXECUTION: u erlump rey, Attorney t General By ssistant ttorney enera pecla CITY OF HUTCHINSON PARKS AND RECREATION DEPARTMENT By Title Date [2] 1 U • low P41k, )* & _ e 1 f f � .'j�.I . •»"=°- - ® ~mac• _ r k B me .1•q _ ' v B i � .M.• • r•.,r 1 � .M1• en ` V ' E a i- •• G • C r•�• I um --• --- -------- � I•..„ ... ' OWNERSHIP i f I State !�. Dakota Rail 1. r• Hutchinson Parks ~ ¢ l• l,••, % Hutchinson Utilities © 5 ` Hutchinson Streets e S ...� W •-------------- --- �I V® l , �• MUTCMINSON - 111 TA " MINNESO (6 i2) 587-5151 JW4HU7CHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN, 55350 M E M O R A N D U M DATE: August 22, 1986 TO: City Council ------------------------------ FROM: Mayor Ackland, Hazel Sitz and Gary D. Plotz— — — — — — — — ----------------- SUBJECT: Grade—Classification Reviews ----------------------------- As per Council direction, a meeting was held to discuss grade classifications. The following individuals were reviewed: • George Field Homer Pittman Randy DeVries GEORGE FIELD AND HOMER PITTMAN Both of these individuals are presently in Grade F. Both jobs have been rated very close to Grade E. After detailed review of the rating of the respective jobs in relation to others within the City organization, it was unanimously felt that Grade E was more appropriate. This is one grade higher and is an "empty" grade at this time. Both individuals have jobs that require supervision of numerous plumbing, heating and building contractors. The characteristics of the super- vision require a performance review of the contractor/ or builder and correc- tive direction. The supervision was formerly rated relatively low. RANDY DEVRIES History - The primary reason the Council placed the sewer plant operations under Maintenance Operations was the reoccurring problems in supervision and decision-making of a former employee. What Changed - Since the appointment of Randy DeVries, he has proven his ability . to be a self-starter and a mover and shaker in doing his job. Much trust and confidence has been placed in Randy. He has done an outstanding job in work- ing with MPCA and local industry, while. on the other hand keeping the existing plant operating as technically efficient under plant constraints. Randy's supervision and relationship with his two subordinates appears to be very good. • In rating the job previously, the portion of the rating called "Decision Making" was rated very low. This is nowhere near what Randy has been doing for over 18 months. Therefore, the unanimous feeling was as follows: 1. Randy has the capability to make major department level de- cisions. 2. The nature of Randy's decision-making (financial and impact of service to community) is of a magnitude equal or exceeds that of others who are already directors. 3. The current job responsibility as it relates to the planning of the new plant justifies a review and proper rating of this job. 4. Randy appears to have the capability to manage more employees if called upon - ability to be a director. 5. When you have a feeling an employee is performing beyond ex- pectations, the option of a promotion should be exercised. Therefore, regarding Randy, it is recommended he be appointed a "director" in charge of both water and sewer, with a one grade increase at this time, and further review and consideration in the future, probably after the plant • is up and operating. QTT n Anv The effective dates that are recommended are as follows: George Field - Grade E Eff. January 1, 1987 Homer Pittman2 - Grade E Eff. January 1, 1987 Randy DeVries3 - Grade XII Eff. September 1, 1986 Notes 1 and 2 placement in the grade will be determined in January 1987 by City Council. 3 placement in the grade is recommended now at the corresponding level in the range; however, one grade higher (from 11.96 to 13.15/hr.) /ms 0 (612) 587-5151 HUTCH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: August 20, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Request for Rezoning as Submitted by School District #423 Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendatiun with respect to the aforementioned request for rezoning. HISTORY On July 22, 1986, Superintendent Glen Matejka, on behalf of ISD #423, submitted an application to rezone a portion of lots 9 and 10, Block 11, South 112 City, from R-2 (Multiple Family Residence) to C-3 (Commercial) for the purpose of providing a parking lot for the elementary school (located • across the street). The City of Hutchinson then amended the request to include Lots 7, 8, 9, and 10, Block 11, and Lots 6, 7, 8, 9, and 10, Block 9 in the rezoning. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 19, 1986, at which time there was no one present who stated their objection to the request. Mr. Louis Brunner, owner of affected property stated his concern about assessments for future street improvements necessitated by the rezoning. FINDINGS OF FACT 1. The required application and site plan were submitted and the appropriate fee was paid. NOTE: Portion rezoned by City does not require site plan. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 7, 1986. 3. There is adjoining property zoned C-3. RECOIM4ENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commission (612) 587-5151 HarcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 20, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Deloris and Clarence Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY At their regular June meeting, it was brought to the attention of the Planning Commission that there was a boarding and lodging home operating in and R-2 zone without a conditional use permit. City Attorney Schaefer was directed to proceed with necessary action to bring operation into compliance. On July 24, 1986, Clarence and Deloris Freitag submitted an • application for a conditional use permit to allow the operation of a boarding and lodging home for the elderly on property located at 615 Brown Street. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 19, 1986, at which time there was no one present who objected to the request. Mr. Torgerson stated some concern had been raised by neighborhood residents to him about the operation. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 7, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted, subject to smoke detectors being provided in each bedroom unit, installation of an egress window in the basement bedroom and installation of a pipe from the safety valve on the hot water heater within 6" of floor, and also subject to a drawing being submitted showing the minimum requirement for parking. A gravel surface must be completed this year and by 1987 the surface must be completed as per City Ordinance. Respectfully submitted, Roland Ebent, Chairman l% (612) 587.5151 f/UTIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HU7CHINSON, MINN. 55350 M E M O R A N D U M DATE. August 19, 1986 T0: Plannin9Commission ------------------- ----------- FROM: George Field, Fire Marshal --------------------------- SUBJECT: _______________ SUBJECT: LICENSING OF FREITAG BOARDING AND LODGING HOME _ _ _ _ _ _ The three items required to meeting licensing requirements are: 1. Smoke detectors in each bedroom unit. 2. Egress window for basement bedroom. 3. Pipe from safety relief valve on the hot water heater within 6" of floor. These items should be accomplished within 30 days. If you grant a conditional use permit, it should be contingent upon the applicant meeting the above items. • RESOLUTION NO. 8356 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW OPERATION OF BOARDING AND LODGING HOME FOR THE ELDERLY • IN R-2 ZONE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Clarence and Deloris Freitag of Hutchinson have made application to the City Council for a Conditional Use Permit under Section 8.03 of Zoning Ordinance No. 464 to allow the operation of a boarding and lodging home for the elderly on property located at 615 Brown Street, with the following legal description: The South 1/2 of Lot 2, the North 1/2 of Lot 3, and Lot 9, B1 ock 8, Bonniwell's 2nd Addition to the City of Hutchinson. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate • surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, with the following conditions: 1. That smoke detectors are installed in each bedroom unit. 2. An egress window is installed in the basement bedroom. 3. A pipe from the safety relief valve on the hot water heater is installed within 6" of the floor. 4. That a drawing showing the minimum parking requirements be submitted. S. That the parking surface be gravel this year. 6. The the parking surface meet City Ordinance requirements in 1987. Adopted by the City Council this 26th day of August, 1986. Paul L. Ackland Mayor ATTEST: • Gary D. Plotz City Administrator J "4 ? (612) 587.5151 H��cy' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 20, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Pure Culture Products Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permi t. HISTORY On July 25, 1986, Pure Culture Products submitted an application for a conditional use permit to allow the construction of a 18' by 40' concrete block loading dock addition on the southside of the present warehouse on property located at 35 Adams St. N and Washington Ave. E. A public hearing • was held at the regular meeting of the Planning Commission on Tuesday, August 19, 1986, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 7, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, i Roland Ebent, Chairman • Hutchinson Planning Commisson 9- � RESOLUTION NO. 8357 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF LOADING DOCK IN IC -1 ZONE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • FINDINGS 1. Pure Culture Products of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.12 of Zoning Ordinance No. 464 to allow the construction of an 18' by 40' loading dock on property located at 35 Adams St and Washington Ave E, which is in an IC -1 zone, with the following legal description: Lot 6, Block 46, North Half, City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 26th day of August, 1986. Paul c and Mayor ATTEST: Gary D. Plotz City Administrator C� J ?- Aj'. (612) 587.5151 f/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 20, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Francis Cannon Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 25, 1986, Mr. Francis Cannon submitted an application for a condi- tional use permit to allow the moving of a newly constructed house onto property located on Lewis Avenue. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 19, 1986, at which time there was no one present who objected to the request. • FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader Thursday, August 7, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson • RESOLUTION NO. 8358 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW MOVING OF HOUSE TO LOT ON LEWIS AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: . FINDINGS 1. Mr. Francis Cannon of Darwin, Minnesota has made application to the City Council for a Conditional Use Permit under Section 8.02 of Zoning Ordinance No. 464 to allow the moving of a house onto a lot on Lewis Avenue, with the following legal description: Lot 6, Block 3, Stoney Point Addition, City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional,Use Permit for the purpose designated is • granted, based upon the findings set forth above. Adopted by the City Council this 26th day of August, 1986. Paul . Ackland Mayor ATTEST: Gary D. Plotz City Administrator • (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 20, 1986 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary and Final Plat of "Santelman's Second Addition" as submitted by Kenneth Sante man Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On July 28, 1986, Mr. Kenneth Santelman submitted an application for a preliminary and final plat to be known as "Santelman's Second Addition", located west of Paul's Road and South of Hwy 7 E. A 7 lot plat of this property had been previously approved in 1985. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 19, 1986, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 7, 1986. 3. Director of Engineering, Marlow Priebe submitted certification that the proposed plat meets all the requirements of the Subdivision Ordinance as per Preliminary and Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned preliminary and final plat be approved. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M 0 DATE: August 18, 1986 TO: Planning Commission and City Council FROM: Director of Engineering RE: Preliminary 6 Final Plat Santelman's Second Addition I hereby certify that the Preliminary and Final Plat of Santelman's Second Addition, as submitted now and previously, meets all the requirements of the Subdivision Ordinance as per "PRELIMINARY AND FINAL PLAT DATA". No streets are being platted and all of the sanitary sewer and watermain are inplace. The storm,sewer is inplace on Paul's Road. as A "Subdivision Agreement" must be executed before the Final Plat is signed. A Parks and Playground Contribution, in the amount of $478.94 for one dwelling unit per lot, shall be submitted with the executed "Subdivision Agreement". Marlow V. Priebe Director of Engineering MVP/pv 9-,P- RESOLUTION NO. 8359 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT OF SANTELMAN'S SECOND ADDITION • WHEREAS, Kenneth Santelman, owner and subdivider of the property proposed to be platted as Santelman's Second Addition has submitted an application for approval of the preliminary and final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, to -wit; That part of Lot 3, Block 2, SANTELMAN'S ADDITION, according to the recorded plat thereof, described as beginning at the northeast corner of said Lot 3; thence westerly, along the north line of said Lot 3 a distance of 148.00 feet; thence southerly, parallel with the east line of said plat, to the south line of said Lot 3; thence easterly, along said south line, to the southeast corner of said Lot 3; thence northerly, easterly and northerly along the east line of said Lot 3; to the point of beginning, City of Hutchinson. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of SANTELMAN'S SECOND ADDITION is hereby approved 40 and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 26th day of August, 1986. Paul L. Ac an Mayor ATTEST: 46 Gary D. Plotz City Administrator (612) 587.5151 Harpy' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 20, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Amendment to Zoni by the City of Hu Ordinance #464 Section 7.09 as submitter nson Pursuant to Section 6.06 C1, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request to amend the Zoning Ordinance. HISTORY In June of 1986, Building Official Homer Pittman brought to the attention of the Planning Commission the need to change the requirements in Section 7.09 regarding decks. The Planning Commission set a public hearing for the July meeting. Due to an error in the publication and additional changes, the hearing was tabled and held at the regular meeting of the Planning Commis- sion on Tuesday, August 19, 1986, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. All procedural requirements for amendments to the Zoning Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, August 7, 1986. 3. The proposal was deemed to be appropriate and in the best interest of the Ci ty. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request to amend Zoning Ordinance #464 be approved. Respectfully submitted, Roland Ebent, Chairman 46 Hutchinson Planning Commisson (612) 587.5151 Jff37 ITY OF HUTCHINSON • WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O R A N D U M DATE: August 20, 1986 TO: Hutchinson City Council FROM: Hutchinson Planninq Commission SUBJECT: Consideration of Registered Land Survey as submitted by ichard Schmidtbauer NOTE: In order to allow the Register of Deeds to simplify the legal description for this property, that office requested that a new registered land survey be considered. These findings will follow the same format as for a preliminary plat. The Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a proposed registered land survey. HISTORY On July 29, 1986, Mr. Richard Schmidtbauer submitted an application for consideration of a proposed registered land survey of his property. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 19, 1986, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application and maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 7, 1986. 3. Director of Engineering, Marlow Priebe submitted certification that the registered land survey as submitted is complete. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned registered land survey be approved. Respectfully submitted, Roland Eben t, Chairman Hutchinson Planning Commisson (612) 587.5151 HUTCH/ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST 40<j HUTCHINSON. MINN. 55350 _00,00,11V M E M O DATE: August 18, 1986 TO: Planning Commission and City Council FROM: Director of Engineering RE: Registered Land Survey Richard Schmidtbauer I hereby certify that Registered Land Survey, as submitted, is complete. The RIS is required by the County Recorder for improved descriptions. All of the land within the RLS is proposed to be subdivided in several plats in the future. Marlow V. Priebe Director of Engineering MVP/pv 0 RESOLUTION NO. 8363 RESOLUTION GIVING APPROVAL OF REGISTERED LAND SURVEY OF RICHARD SCHMIDTBAUER PROPERTY WHEREAS, Richard Schmidtbauer, owner of the property proposed for a REGISTERED LAND SURVEY has submitted an application for approval said REGISTERED LAND SURVEY in the manner required, under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said registed land survey is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said registered land survey is situated upon the following described lands in McLeod County, to -wit; A tract of land in Section 7, Township 116, Range 29, City of Hutchinson BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said REGISTERED LAND SURVEY is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. BE IT FURTHER RESOLVED THAT such execution of the certification upon said REGISTERED LAND SURVEY by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the owner and City officials charged with duties above described and shall entitle such RLS to be placed on record forthwith without further formality. Adopted by the City Council this 26th day of August, 1986. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor (612) 587-5151 f/UTCH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 20, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Final Plat of PLAZA HEIGHTS It is the recommendation of the Planning Commission that the aforementioned final plat be approved, subject to subdivision agreement being executed and parks and playground contribution being paid before the final plat is signed. 0 (612) 587.5151 CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 18, 1986 TO: Planning Commission and City Council FROM: Director of Engineering RE: Final Plat of Plaza Heights I hereby certify that the Final Plat of Plaza Heights, submitted to the City, together with previous data submitted, meets all the requirements of the Subdivision Ordinance, as per "FINAL PLAT DATA". A "Subdivision Agreement" must be executed before the Final Plat is signed. A Parks and Playground Contribution, in the amount of $2,973.86, for -one dwelling unit per lot, shall be submitted with the executed Subdivision Agreement. Marlow V. Priebe Director of Engineering MVP/pv 0 • RESOLUTION NO. 8360 RESOLUTION GIVING APPROVAL OF FINAL PLAT OF PLAZA HEIGHTS ADDITION WHEREAS, Larry Herrman and Dennis Albertson, owners and subdividers of the property proposed to be platted as PLAZA HEIGHTS ADDITION have submitted an application for approval of the final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, to -wit; Lot 1, Block 1 and Lot 1, Block 2 of LIPKE ADDITION, according to the recorded plat thereof. The South Half of the North Half of the Northwest Quarter of the Northeast Quarter of Section 12, Township 116 North, Range 30 West of the Fifth Principal Meridian. The North 30.00 feet of the South Half of the Northwest Quarter of the Northeast Quarter of Section 12, Township 116 North, Range 30 West of the Fifth Principal Meridian, City of Hutchinson. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • 1. That said plat of PLAZA HEIGHTS ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 26th day of August, 1986. Paul L. Ackland Mayor ATTEST: Gary D. P10tZ • City Administrator (612) 587-5151 HarcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M DATE: August 20, 1986 TO: Hutchinson City Council FROM: Hutchinson Planninq Commission SUBJECT: Final Plat of Woodridge Addition It is the recommendation of the Planning Commission that the aforementioned final plat be approved. 9-r r% (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST H,UTCHINSON, .MINN. 55350 M E M O DATE: August 18, 1986 TO: Planning Commission and City Council FROM: Director of Engineering RE: Final Plat Woodridge Subdivision I hereby certify that the Final Plat of Woodridge Subdivision, submitted to the City, meets all the requirements of the Subdivision Ordinance, as per "FINAL PLAT DATA". Enclosed is a copy of the "Subdivision Agreement" for Woodridge Subdivision for your approval. 40 Marlon V. Priebe Director of Engineering MVP/PV enc. 0 ��T RESOLUTION NO. 8361 RESOLUTION GIVING APPROVAL OF FINAL PLAT OF WOODRIDGE ADDITION WHEREAS, Kevin Compton and Pat Mikulecky, owners and subdividers of the property proposed to be platted as WOODRIDGE ADDITION have submitted an application for approval of the final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, to -wit; The south 100.00 feet of Government Lot 3 and the north 315.00 feet of Government Lot 4, Section 35, Township 117 North, Range 30 West of the Fifth Principal Meridian, except the east 495.00 feet thereof, City of Hutchinson. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of WOODRIDGE ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws • of the State of Minnesota. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 26th day of August, 1986. ATTEST: • Gary D. Plotz City Administrator Paul L. Ackland Mayor SUBDIVISION AGREEMENT WOODRIDGE SUBDIVISION CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between LeRoy R. Klammer and Ruth Klammer, Kevin R. Compton and Carolyn F. Compton and Patrick M. Mikulecky, hereinafter called the "Subdivider", and the City of Hutchinson, a Municipal corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a tract of land in Government Lots 3 and 4 of Section 35, Township 117 North, Range 30 West, to be known as WOODRIDGE SUBDIVISION, which is located in the City of Hutchinson, McLeod County, Minnesota, and; WHEREAS, City Ordinance 464 AND 466 requires subdividers to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions for the grading, gravel sub -base, sanitary sewer, watermain, sanitary sewer and watermain services, storm sewer on Campbell Lane to serve the entire plat and for a 6" the line in Block 2 for rear yard drainage, all as shown on the • preliminary plat. It is understood and agreed that said improvements will be constructed in 1987. The Subdivider waives all rights to a Public Hearing and appeal for the cost of the improvements. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivider. It is understood and agreed that the total cost of the improvement will be assessed on a per lot basis in an equal amount to each lot in the Subdivision. 2. The Subdivider hereby petitions for gravel base, curb and gutter and surfacing on Campbell Lane to serve the entire plat. It is understood and agreed that said improvements will be constructed under more than one contract, beginning in 1988 dr later as deemed feasible by the Subdivider and City. The Subdivider waives all rights to a Public Hearing and appeal for the cost of the improvements. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivider. It is understood and agreed that the total costs of each improvement will be assesses on a per lot basis in an equal amount to each lot in • the Subdivision. 3. It is understood and agreed that there is a deferred cost of $555.00 per dwelling unit, plus interest from October 1, 1985, for the inplace Lift Station in Clark's Second Addition, that serves this SUBDIVISION AGREEMENT WOODRIDGE SUBDIVISION PAGE 2 Subdivision, as per Assessment Roll No. 202. It is understood and agreed that the cost, plus interest, shall be paid at the time a Building Permit is requested. It is understood and agreed that this payment shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivider. 4. It is understood and agreed that the Subdivider will make a cash contribution to the City of Hutchinson Parks and Playground for WOODRIDGE SUBDIVISION in the amount of $1,359.82, which is for one dwelling unit per lot. Charges for additional dwelling units per lot will be due at the time a Building Permit is issued and the cost will be according to the City Fee Schedule for additional units at the time said permit is issued. 5. It shall be the responsibility of the developer to clear any trees and/or debris from utility easements, as per the request of the utility prior to installation of the facility. 6. It is understood and agreed that all electrical and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 1. It is understood and agreed that to fulfill City Policy, two trees will be provided in the margin (boulevard) of each lot. The Subdivider or property owner shall purchase from the City and pay one half the cost of said trees and the City's portion of the payment for the trees shall not exceed $10.00 per tree. Said trees shall be planted by the property owner. The Subdivider hereby petitions the City to install two trees per lot and assess the properties in the subdivision, the cost less allowed City's portion of said cost. Said installation to be included in the last assessable improvement to be installed for the subdivision. All trees installed at the time of said last assessable improvement will be credited to the properties where the trees are located. Species selection will be determined by the Tree Board. Should the Subdivider or property owner wish to plant a tree which deviates from the selected specie list, he/she must present his/her request to the Tree Board. The City will, at no charge to the property owner, replace any tree which dies within one year of the time of planting. 8. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 9. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office • and that no Building Permits will be issued until said Agreement is recorded. SUBDIVISION AGREEMENT WOODRIDGE SUBDIVISION PAGE 3 IN WITNESS THEREOF, said LeRoy R. Klammer and Ruth Klammer, have hereunto set their hands this day of , 19_; and Kevin R. Compton and Carolyn F. Compton, have hereunto set their hands this day of , 19_; and Patrick M. Mikulecky has hereunto set his hand this day of , 19 LeRoy R. Klammer Kevin R. Compton STATE OF MINNESOTA COUNTY OF • STATE OF MINNESOTA COUNTY OF Ruth Klammer Carolyn F. Compton Patrick M. Mikulecky The foregoing instrument was acknowledged before me this day of , 19__, by LeRoy R. Klammer and Ruth Klammer, husband and wife. Notary Public, County, Minnesota My Commission Expires The foregoing instrument was acknowledged before me this day of , 19_, by Kevin R. Compton and Carolyn F. Compton, husband and wife. Notary Public, County, Minnesota My Commission Expires STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this day of , 19 , by Patrick M. Mikulecky. Notary Public, County, Minnesota My Commission Expires 0 SUBDIVISE SUBDIV��N VOODRIDG , 19_• PAGE 4day of Approved by the City Council on the �_ c1TY OF HUTCHINSON Its Mayor Its City Clerk g acknoWledged before me foregoing instrument Wa 19— by Paul L• The foreB day of �— —' City Clerk. STATE OF MINKESOTA this Mayor and Gary • pl°tz, COUNTY OF �— Ackland, D CountYl Minnesota Notary Public, Expires My Commission Exp 0 C� • 40 (612) 587-5151 yarcH' . CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 20, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Final Plat of Schmidtbauer's Third Addition It is the recommendation c° the Planning Commission that the aforementioned final plat be approved. E RESOLUTION NO. 8362 RESOLUTION GIVING APPROVAL OF FINAL PLAT OF SCHMIDTBAUER'S THIRD ADDITION WHEREAS, Richard Schmidtbauer, owner and subdivider of the property . proposed to be platted as SCHMIDTBAUER'S THIRD ADDITION has submitted an application for approval of the final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, to -wit; Legal Description: That part of Tracts Q, R, S and U of Registered Land Survey NO. 1, McLeod County, described as commencing at the northwest corner of said Tract Q a distance of 7.00 feet to the northeast corner of SCHMIOTBAUER'S FIRST ADDITION, and the point of beginning of the land to be described; thence South 6 degrees, 54 minutes 13 seconds East, along the east line of said SCHMIDTBAUER'S FIRST ADDITION, a distance of 150.05 feet to the southeast corner of said Addition; thence North 88 degrees 03 minutes 30 seconds East a distance of 270.95 feet; thence South 82 degrees 23 minutes 01 seconds East a distance of 168.26 feet to a point on the easterly line of said Tract U, distanct 30.00 feet southerly of the northeast corner of said Tract U; thence northerly a distance of 30.00 feet to said northeast corner of Tract U; thence easterly along the southerly line of said Tract S to the southeat corner of said Tract S; thence northerly along the easterly line of said Tract S to the northeast corner of said Tract S; thence westerly, along the north line of said Tracts S, R and Q, to the point of beginning. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of SCMIDTBAUER'S THIRD ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 26th day of August, 1986. ATTEST: an Mayor • E Gary -D. Plotz City Administrator ;(612) 587.5151 H�r�H CITY OF HUTCHINSON ?i A'✓c,NUc NEST M E M O DATE: August 18, 1986 TO: Planning Commission and City Council FROM: Director of Engineering RE: Final Plat Schmidtbauer's Third Addition I hereby certify that the Final Plat of Schmidtbauer's Third Addition, submitted to the City, meets all the requirements of the Subdivision Ordinance as per "FINAL PLAT DATA". MVP/pv enc. 40 Marlow V. Priebe Director of Engineering Enclosed is a copy of the "Subdivision Agreement" for Schmidtbauer's Third • Addition for your approval. MVP/pv enc. 40 Marlow V. Priebe Director of Engineering SUBDIQISSOTHIRRE TION EMENT SCHMIDCBTyjTy OF HUTCHINSON year set forth the day and Y hereinafter entered into Sohmi Municipal corporation made and Beatrice iclpal "City"; THIS AGREEMENT, chard anof Hutchinson, a M� alled the and between R1 City hereinafter, by " and the hereinafter called the "Subdivider , State of Minnesota, in the County of McLeod, WITNESSETH a certain d developer °f ted in the the owner an which is lova the Subdivider is ,S TRIAD ADDITION, WHEREAS, as SCHMIDTBAUEA subdivision known and; subdividers to make City of Hutchinson, 464 and 466 requires WHEREAS, City or No. in the subdivision; certain improvements REBy AGREED AS FOLL0WS. Now, THEREFORE, IT IS RE sewer main and d that the sanitary d Jefferson Street. Century Avenue an base and storm 1, It is understood and nagree lied on C base, bituminous a on Lot in has been i �ytter, Gravel That the hour waterma d Century Avenue - in addition, °� installed on sewer and water. sewer has been i connected to sanitaryell sanitary is presently °°nn Subdivider will ins iine for all d agree that the Subdi erty ervlCes fs� the mains to the prop instal to 2. It is understood anlace. Said i any lot in the seper and water a services inP do not have said s to is issued for lots that before a "Building fermi be completed plat. r improvements on Century Avenue have ments fo 3• The following assess on been deferred Roll NO. 194' 5 4 295.03 Plus 6} Interest Tract Q - # 4'618.32 Plus 6} Interest Tract R 15,888.67 Plus 6} Interest ect T3-24 Tract S - } eats on Jefferson Street Pte the imPrOvem eet was 512.33 Per foot of said PT'OJ53• The cost is The assessmenteC�ed The Costas per Roll N° have been to of 7%, with an interest assigned to the plat 52,096.10' 4, The deferred assessments shall be activated and as follows, 4 852,80 plus 6} Interest Roll No. 194 _ $4,852.80 Plus 6} Interest Lot 1 Roll No. 80 plus 6} Interest Lot 2 _ X94 - 54,852• 6 Interest Lot 3 - Roll N0• t94 - $5,930.02 Plus 6} Interest Lot 4 _ Roll No' 194 - $4,313.60 plus } Interest Lot 5 - Roll No- 53 - $1,233.00 plus 7} Lot 6 _ Roll N°• 53 _ $ 863.10 Plus 7} Interest Lot 7 - Roll No- Century Avenue. 5 A wear surface overlay is programmed for L� 0 C� The year of L said construction has not been determined at this time. The future assessment to this plat, for the overlay, will be on Lots 1, 2, 39 4 and 5. 6. Future street widening improvement is programmed for Jefferson Street. The year of said construction has not been determined. The improvement consists of curb and gutter, grading, gravel base, bituminous base and bituminous wear surface. The future assessment to this plat for the widening will be on Lots 6 and 7. 7. It is understood and agreed, that the Parks and Playground Contribution has been fulfilled by the platting of the "Park" in Schmidtbauer's Second Addition. 8. It shall be the responsibility of the Subdivider to clear trees and/or debris from utility easements, as per the request of the utility prior to installation of the facility. 9. It is understood and agreed that all electrical and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 10. It is understood and agreed that to fulfill City Policy, two trees will be provided 1n the margin (boulevard) of each lot. The Subdivider or property owner shall purchase from the City and pay one half the cost of said trees and the City's portion of the payment for the trees shall not exceed $10.00 per tree. Said trees shall be planted by the property owner. • The Subdivider hereby petitions the City to install two trees per lot and assess the properties in the subdivision, the cost less allowed City's portion of said cost. Said installation to be included in the last assessable improvement to be installed for the subdivision. All trees installed at the time of said last assessable improvement will be credited to the properties where the trees are located. Species selection will be determined by the Tree Board. Should the Subdivider or property owner wish to plant a tree which deviates from the selected specie list, he/she must present his/her request to the Tree Board. The City will, at no charge to the property owner, replace any tree which dies within one year of the time of planting. 11. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 12. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office and that no Building Permits will be issued until said Agreement is recorded. IN WITNESS THEREOF, said Richard Schmidtbauer and Beatrice Schmidtbauer, • have hereunto set their hands this _ day of 19_ Richard Schmidtbauer Beatrice Schmidtbauer SLATE OF MINNESOTA COUNTY OF was aclmowledged before as foregoing instrument19 _+ by Richard The foreg day of this er at1 �dtbauer, husband and d rice Sc $eathm1 Sehmidtbau wife. CountY+ Minnesota Notary Pub11c, MY COMMission Expires 19_ Approved by the City Council on the day of CITY OF NUTCiiINSON Its Mayor Its City Clerk foregoing instrument was acknowledged before me 19_+ by Paul L. The day of _��' City Clerk• STATE OF 14 this this or and Gary D• Plotz, COUNTY OF �� Ackland, MaY Count y+ Minnesota Notary Public, ir MY Commission Exp E 0 MINUTES HUTCHINSON PLANNING COMMISSION • Tuesday, August 19, 1986 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:35 p.m., with the following members present: Marlin Torgerson, Larry Romo, Spencer Beytien and Chairman Ebent. Members absent: Elsa Young, Shu -Mei Hwang, and Thomas Lyke. Also present: Director of Engineering Marlow V. Priebe and City Attorney James Schaefer. 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, July 15, 1986. Seconded by Mr. Torgerson, the motion carried unanimously. 3. PUBLIC HEARINGS Chairman Ebent noted that the request as per publication #3600 had been withdrawn and a hearing on that item would not be held at this meeting. (a) CONSIDERATION OF REZONING AS SUBMITTED BY ISD #423 AND CITY Chairman Ebent opened the public hearing at 7:36 p.m. with the reading of publication #3592, as published in the Hutchinson Leader • on Thursday, August 7, 1986. The request is for the rezoning o property located on along the east side of Glen Street across from the elementary school from R-2 (Multiple Family Residence) to C-3 (Central Commercial) for the purpose of providing a parking lot for the elementary school, and to further provide an unrestricted rearyard setback for the proposed police department. Director Priebe explained the request, noting that the affected area adjoins property already zoned C-3. Superintendent of Schools, Glen Matejka stated that the school had an option to purchase the property contingent upon the approval of the rezoning. He further stated that they don't intend to fully pursue the project until the summer of 1987. They would eventually blacktop the parking surface, the date depending upon results of soil testing. Mr. Louis Brunner, 957 Hayden Avenue, owner of affected property on 125 Glen Street stated his concern about future street assessments for residential property in commercial zoning. Director Priebe explained that as long as the properties remained residential, the assessment for commercial use would be deferred until such time the use of the property became commercial. Mr. Brunner also asked if a variance couldn't be granted, rather than rezoning. • City Attorney Schaefer stated that the advantage of rezoning was that it would bring that area into conformance with the city's comprehensive plan. It was also pointed out that a variance cannot 1 be granted for "use" of a property but applies to setbacks, lot size, etc. Mrs. Florence Saterlee, 130 Washington Ave W, raised a question • about Glen Street being the only street that wasn't a 9 -ton street. Director Priebe responded that 1st Avenue wasn't a 9 -ton street. He further explained that Washington Avenue was a designated truck route because it is a state aid street. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Beytien, the motion carried unanimously and the hearing was closed at 7:50 p.m. Mr. Torgerson made a motion to recommend to City Council approval of the rezoning as requested. Seconded by Mr. Romo, the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY CLARENCE AND DELORIS FREITAG Chairman Ebent opened the public hearing at 7:50 p.m. with the reading of publication #3593 as published in the Hutchinson Leader on Thursday, August 19, 1986. The request is for a conditional use permit to allow the operation of a boarding and lodging home for the elderly on property located at 615 Brown Street. Mr. Freitag was present to explain that they were doing everything requested by the City necessary for approval of the request. He had submitted a copy of their license from the State of Minnesota, had installed smoke detectors in every bedroom and were willing to install an egress window in the basement bedroom as recommended by • the Fire Marshal and Building Official. A survey of the property was presented. The parking area was not shown on the survey, but it was the consensus of the commission that there was enough space available for the 6 spaces required for such an operation. Mr. Freitag also noted that he owned other property nearby that could be used for parking. Director Priebe explained that the parking had to be provided on the lot where the boarding house was in operation. Mr. Freitag further explained that they have only one resident that requires a wheel chair. He stated that the state inspector had told them to not accept any new residents that are bedridden or wheel chair patients. Discussion followed. Chairman Ebent expressed his concern about the density created by this type of use in an R-2 zone. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Beytien, the motion carried unanimously and the hearing was closed at 8:05 p.m. Mr. Romo made a motion to recommend to City Council approval of the conditional use permit, subject to smoke detectors being installed in each bedroom unit, installation of an egress window in the basement bedroom, the placement of a pipe from safety relief valve on the hot water heater within 6" of the floor, as recommended by the fire marshal, and also subject to a drawing • being submitted to staff indicating minimum parking requirements, a E gravel surface being completed this year, and a blacktopped surface being completed according to City Ordinance. Seconded by Mr. • Torgerson, the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY PURE CULTURE PRODUCTS Chairman Ebent opened the public hearing at 8:06 p.m. with the reading of publication #3594, as published in the Hutchinson -Leader on Thursday, August 7, 1986. The request is for a conditional use permit to allow the construction of a 18' by 40' concrete block loading dock addition on property located at 35 Adams St. N. Mr. Dick McClure and Mr. Julius Rainwater were present to explain the request. There was discussion about whether or not the semis unloading will be a traffic hazzard. It was pointed out that the new loading dock will be an improvement, as the loading and unloading will be done faster and the trailers will not extend out into the street right- of-way. The major problem will be the extension into the railroad right-of-way. There was no one at the hearing representing the railroad. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Romo, the motion carried unanimously and the hearing was closed at 8:12 p.m. Mr. Torgerson made a motion to • recommend to City Council approval of the conditional use permit as requested. Seconded by Mr. Beytien, the motion carried unanimously. (d) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY FRANCES CANNON Chairman Ebent opened the public hearing at 8:12 p.m. with the reading of publication #3595 as published in the Hutchinson -Leader on Thursday, August 7, 1986. The request is for a conditional use permit to allow the moving of a newly constructed house onto property located on Lewis Avenue. Mr. Cannon was present to explain the request. He explained that house was built by a high school building class, and it met all codes and regulations. He submitted photgraphs of the house to be moved. After discussion, Mr. Beytien made a motion to close the hearing. seconded by Mr. Torgerson, the motion carried unanimously and the hearing was closed at 8:15 p.m. Mr. Beytien made a motion to recommend to City Council approval of the conditional use permit as requested. Seconded by Mr. Torgerson, the motion carried unanimously. • (e) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF 'SANTELMAN'S SECOND ADDITION' 3 Chairman Ebent opened the public hearing at 8:15 p.m. with reading publication #3599 as published in the Hutchinson Leader on Thursday, August 7, 1986. • Director Priebe explained that this same property had been previously platted as 7 lots. He stated that Mr. Santelman had changed his plan and intends to constuct multiple family dwellings (twin homes or 4-plexes) and has adjusted the lot sizes accordingly. Director Priebe also submitted certification that the plat is in compliance with the requirements of the Subdivision Ordinance as per Preliminary and Final Plat Data. City Attorney Schaefer stated that he had no objection to running this as both a preliminary and final plat as all the necessary data has been provided and the property had been previously considered regarding drainage and elevation. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Romo, the motion carried unanimously and the hearing was closed at 8:19 p.m. Mr. Romo made a motion to recommend to City Council approval of the preliminary and final plat as submitted. Seconded by Mr. Beytien, the motion carried unanimously. (f) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY NORM AND LINDA PONSFORO REQUEST WITHDRAWN (G) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464 SECTION 7.09 Chairman Ebent opened the public hearing at 8:20 p.m. with the reading of publication #3597 as published in the Hutchinson Leader on Thursday, August 7, 1986. The request is to change wording in Section 7.09 YARD SPACE ENCROACHMENTS - PROJECTIONS INTO YARDS, in order to clarify and update the wording as well as allow for larger (12' wide) decks. This hearing had been tabled from the previous meeting due to publication error and additional changes. It was the consensus of the staff and commission that the amendments as published on August 7 are accurate and in the best interest of the city. Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Beytien, the motion carried unanimously and the hearing was closed at 8:21 p.m. Mr. Romo made a motion to recommend to City Council approval of the amendments as proposed. Seconded by Mr. Torgerson, the motion carried unanimously. (h) CONSIDERATION OF REGISTERED LAND SURVEY SUBMITTED BY RICHARD SCHMIDTBAUER Chairman Ebent opened the public hearing at 8:21 p.m. with the reading of publication #3601 as published in the Hutchinson Leader • on Thursday, August 7, 1986. The request is for a new registered land survey to allow for an improved legal description of this 4 property. • Mr. Schmidtbauer was present to explain that the McLeod County Register of Deeds had requested the new RLS. Director Priebe provided certification that the proposed RLS is complete and that the land within it is proposed to be subdivided into several plats in the future. Mr. David Jensen, trustee for the Marvin Horneman estate, was present to state his concern about drainage problems that might be caused by future development of the aforementioned property. Dis- cussion followed. Mr. Beytien made a motion to close the public hearing. Seconded by Mr. Torgerson, the motion carried unanimously and the hearing was closed at 8:30 p.m. Mr. Romo made a motion to recommend to City Council approval of the new Registered Land Survey as proposed. Seconded by Mr. Torgerson, the motion carried unanimously. 4. OLD BUSINESS None. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT OF PLAZA HEIGHTS • Director Priebe explained that the City Council had previously approved the preliminary plat of PLAZA HEIGHTS as recommended by the Planning Commission, contingent upon the developer getting an easement from the adjoining property owner for what is now "Chicago Street. The developer not to pursue the easement but to change the plat somewhat, eliminating some of the lots with driveways onto South Grade Road and eliminating the question about two exits from the plat. Director Priebe also provided certification that the plat data submitted meets all the requirements of the Subdivision Ordinance, as per "FINAL PLAT DATA." After discussion, Mr. Torgerson made a motion to recommend to City Council approval of the final plat as submitted, subject to subdivision agreement being executed and parks and playground contribution being paid before the final plat is signed. Seconded by Mr. Beytien, the motion carried unanimously. (b) CONSIDERATION OF FINAL PLAT OF WOODRIDGE ADDITION Director Priebe explained that there were no changes from the preliminary plat previously approved. He also submitted certification stating that the final plat meets all the requirements of the Subdivision Ordinance, as per "FINAL PLAT DATA." • After discussion, Mr. Torgerson made a motion to recommend to City Council approval of the final plat. Seconded by Mr. Romo, the motion carried unanimously. (c) (d) CONSIDERATION OF FINAL PLAT OF SCHMIDTBAUER'S THIRD ADDITIONre no • Director Priebe explained that there WeHe alsohsubmittedes m the preliminary plat previously the final plat meets all the certification stating as per "FINAL PLAT requirements of the Subdivision Ordinance, DATA." motion to After discussion Mr. Torgerson mat a Seconded byrMr mBeytien,mend to Cthe Council approval of the final p motion carried unanimously. DISCUSSION OF BOARDING HOMES FOR THE ELDERLY There was discussion about how to further regulate boarding homes for the elderly o large em enough to serve sthe 1peoplel as to allow h make more saf number of who only on P P there. might be living homes, it was In response to requiring a City license for boarding the City inspect the pointed out that other businesses would probably also have to e licensed. In response to having ualified to establishments and in turn report violations to the State, it was pointed out that the inspector would have value o q utritio if the City were to inspect and inspect for things such as nutritional value of meals, etc. There might also be a liability q • fail to report a violation for whatever reason. he ls After sdislussion, it wasn shouldt the hbecwithnsafety us of tOf the mstructure aitself . City It was suggested that this is similar to the rental hd with ousing registration question and could possibly be address and whetheror homes should be allowed in an R-2 Another concern raised was the question of density all o need for this not these lodging and boarding zone. Looking at the zoning map, and recognizing type of housing, it was suggested that it might be better handled by putting restrictions on this type of use in terms of lot size, required square footage per occupant, for example. staff was directed to come up with possible ideas After discussion, regarding the Zoning requirements for boarding homes for the elderly for the next meeting. 6- ADJOURNMENT business, Mr. Tothermotion carried unanimously on made a motion to adjourn There being no further the meeting. Seconded by Mr. Beytien, the m and the meeting was adjourned at 9:15 P.m - 11 (612) 587-5151 W. -" CITY OF HUTCHINSON WAQHINGTON AVENUE WEST .FCh'/P,'SON, MINN. 55350 M E M O DATE: August 26, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Letting No. 11 Letting No. 13 Attached are the required resolutions setting bid date for September 9th, 1986, at 2:00 P.M. for Letting No. 11 - Waller Drive Project and Letting No. 13 - Woodridge Subdivision Project. • MVP/PV attachment 0 y-Q� Marlow V. Priebe Director of Engineering RESOLUTION APPROVING PLANS AND SPECIFICATIONS • AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 11 PROJECT NO. 86-11 Resolution No. 8369 WHEREAS, pursuant to a resclution passed by the council on August 12th, 1986, the City Engineer has prepared plans and specifications for the improvement of Waller Drive from 6th Avenue N.E. to 2501 North by the construction of Curb and Gutter and Appurtenances, and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The ad:•ertisement shall be published for ten days, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:00 P.M. on September 9th, 19869 in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 26th day of August, 1986. Mayor City Administrator n RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS . LETTING NO. 13 PROJECT NO. 86-13 Resolution No. 8370 WHEREAS, a resolution of the City Council adopted the 12th day of August, 1986, fixed a date for a council hearing on the proposed improvement of Campbell Lane in Clark's 2nd Addition to East Line of Woodridge Subdivision by the construction of Grading, Gravel Base, Sanitary Sewer, Watermain, Storm Sewer and Appurtenances; AND WHEREAS, the hearing has been scheduled to be held thereon on the 9th day of September, 1986, with ten days' published notice of the hearing through two weekly publications of the required notice, at which all persons desiring to be heard will be given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 12th day of August, 1986. 2. Marlow V. Priebe is hereby designated as the engineer for this • improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this 26th day of August, 1986. City Administrator 0 Mayor RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS • LETTING NO. 13 PROJECT NO. 86-13 Resolution No. 8371 WHEREAS, pursuant to a resolution passed by the council on August 26th, 1986, the City Engineer has prepared plans and specifications for the improvement of Campbell Lane in Clark's 2nd Addition to East Line of Woodridge Subdivision by the construction of Grading, Gravel Base, Sanitary Sewer, Watermain, Storm Sewer and Appurtenances, and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for ten days, shall specify the work to be done, shall state that bids will • be opened and considered by the council at 2:00 P.M. on September 9th, 1986, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless seal^d .and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 26th day of August, 1986. Mayor City Administrator 0 r REGULAR COUNCIL MEETING August 26, 1986 • WATER & SEWER FUND *Hutchinson Telephone Co. phone service $ 241.97 *D.O.E.R. social security 868.80 Davies Water Equipment parts 1722.80 Donohue & Associates professional fees 4699.00 No. Central Sec. AWWA registration fees 65.00 Reliance Electric parts 74.78 Viking Safety Products sign & coveralls 84.70 Firemans Schools ins. Sept. LTD ins. 48.81 Fadden Pump Co. supplies 17.57 Logis computer charges 441.48 Mn. Mutual Life Ins. Sept. life ins. 48.67 Mn. Valley Testing Lab testing 112.50 Nalco Chemical Co. chemicals 73.26 Power Process Equipment part 35.00 Quades repairs 78.48 Rutz Plbg & Htg. parts 22.43 PERA contribution 249.70 Sun Life of Canada Sept. dental ins. 146.61 UBC supplies 10.95 social security $ 9,042.51 First Trust Co. of ST. Paul interest 20,811.50 $29,854.01 CENTRAL GARAGE FUND *D.O.E.R. social security $ 146.56 Old Dominion Brush parts 287.96 Firemans Schools Ins. Sept. LTD ins. 6.79 Mn. Mutual Life Ins. Sept. life ins. 6.51 Public Employees Retirement Assn. contribution 44.20 Sun Life of Canada Sept. dental ins. 22.67 $ 514.69 GENERAL FUND *Govt. Finance Officers Assn. publication $ 27.50 *Firstate Federal Savings poles for baseball lighting 7860.00 *Hutchinson Telephone Co. phone service 2877.91 *Dept. of Natural REsources boat registration fees 59.00 *Dept. of Natural Resources ORV registration fees 4.00 *D.O.E.R. social security 6401.65 *Commissioner of Revenue arena sales tax 73.50 *Dept. of Natural REsources boat registration fees 40.00 *Dept. of Natural Resources snowmobile registration fees 55.00 . 1980 Tax INcrement Debt Service transfer of funds 5510.00 National Arbor Day Foundation annual dues 10.00 Anderson Interiors Inc. brushes & stain 7.13 Central Contractors Supply supplies 3.00 //-Lq- T -2- Express Photo film finish $ 7.76 Fire Inst. Assn. Mn. registration fees 20.00 1986 State Fire Chiefs Conf. registration fees 95.00 Linder Bus Co. bus rental 28.00 Luxor Lighting lites 38.10 Mn. Public Transit Assn. registration fee 70.00 Mn. Flyer Magazine advertising for manager 19.20 Otto's Tree Service stump removal 424.00 Otto's Tree Service stump removal 719.29 Pizza Hut supplies 67.39 State Treasurer license renewal 15.00 Timothy J. Clark video cassettes 47.50 Thompson Pub. Group labor handbook 146.00 Bruce Ericson meeting 6.48 Marlin Torgerson league conference 85.28 JAMES Weckman gasoline pumped airport 19.12 Mike Larson steel toed boots 30.00 Jodi Galles scoreboard operator 23.45 Tim Van Hove scoreboard operator 25.12 Marcella Bayere camp refund 15.00 Lanny Waalen swimming refund 21.00 Janel Reiter swimming refund 10.00 Jeeva Seevaratnam swimming refund 10.00 Nancy Redetzke city picnic 940.71 Abbott Electronics repair 5.00 Bennett Office Supplies repairs & supplies. 97.10 • Ben Franklin Store supplies 3.07 Central Mn. Com. Inc. repairs 56.00 Carneys 2 glue 3.78 Country Kitchen prisoner meal 5.41 Co. Treasurer DL fees 102.00 Communication Auditors batteries & pager case 60.89 Don Streicher Guns filters 34.45 Co. Recorder recording satisfaction 10.00 Co. Recorder filing Ordinance 10.00 Eileen Goeders contract payment -Sept. 1500.00 Ericksons supplies 9.49 Ed Davis Bus. Machines supplies 179.10 Firemans Schools Ins. Sept. LTD ins. 602.28 Family Rexall Drug supplies 32.86 Great Plains Supply supplies 136.49 G.F. Nemitz Sons supplies 53.65 Hutch Drug supplies 4.17 Hutch Landscaping brushes & trees 280.00 Hutch MFg. & Sales part 36.45 Henrys Candy Co. supplies 291.50 Hutch Utilities clear lamps & mercury vapor 475.00 ICMA Retirement contribution 226.93 Insurance Planners agent fees 3949.95 Johnson Super Valu tiny tots supplies 12.44 • Joes Sport Shop K Mart sweaters -pants -tank tops supplies 255.00 14.57 League of Mn. Cities quarterly ins. payment 43,228.00 Logis computer charges 5083.72 Mn. Mutual Life Ins. Sept. life ins. 497.55 -3- Mini Biff biff rental $ 18.35 • Midland Products supplies 142.42 Midcontinent Theatre 50 tickets 125.00 Mpls. Star 26 week subscription 40.30 NW Bell leased phone line 326.50 North American Cable Systems basic cable 6.63 Peterson Bus Service 2 trips 615.00 Pitney Bowes Credit Corp. mail mach/scale rental 102.00 Quades repairs 705.97 R. L. Polk Co. 4 Polk directories 192.00 PERA contribution 3865.36 Sun Life of Canada Sept. dental ins. 1535.60 James Schaefer legal services 3317.00 Turf Supply Co. chemicals 345.60 Uniforms Unlimited battery and name plates 80.25 UBC supplies 32.27 Xerox Corporation supplies 186.30 $ 94,705.69 Pool & Rec. Const Debt Service Am. NationalBank of St. Paul interest 22,387.50 Bonds of 1985 Bethke Construction est. #6 final 889.84 • 1st Trust Bank of St. Paul interest 48,206.25 48,096.09 1985 Tax Inc. Debt Service 1st Trust Co. of St. Paul interest 5,450.00 Bonds of 1986 Wm. Mueller & Sons est. #3 final 61.50 Ronald McGraw refund of assessment paid 148.75 Chris McCue refund of assessment paid 280.00 Jerry Janicke refund of assessment paid 303.28 Mabel Vacek refund of assessment paid 262.50 Timothy Opatz refund of assessment paid 297.50 Richard Schmidtbauer refund of assessment paid 297.50 $ 1,651.03 MUNICIPAL LIQUOR STORE FUND Ed Phillips & Sons wine & liquor 2333.60 Quality Wine &Spirits wine & liquor 1278.70 Twin City Wine Co. wine & liquor 1672.82 City of Hutchinson payroll 4648.88 D.O.E.R_ social security 535.14 Commissioner of Revenue July sales tax 9569.70 Commissioner of Revenue June sales tax balance 4351.87 • PERA contribution 145.31 $ 24,536.02 L ENGINEER'S REPORT CITY OF HUTCHINSON Q/1V1fO/� r, 'JNJr1O1V DATE: August 12, 1986 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Grading, Gravel Base, Sanitary Sewer, Watermain and Storm Sewer Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of September, 1986. PROJECT NO. 86-13: Campbell Lane in Clark's Second Addition to East Line of Woodridge Subdivision by the construction of Grading, Gravel Base, Sanitary Sewer, Watermain, Storm Sewer and Appurtenances • Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest # 64,800.00 4,540.00 4,540.00 0.00 5,180.00 TOTAL--------------------------------$ 79,060.00 Assessable Cost Deferred Assessable Cost City Cost TOTAL -------------------------------- $ 79,060.00 Respectfully submitted, Marlow V. Priebe Director of Engineering 0.00 0.00 060.00 AGENDA ITEM FOR SEPTEMBER 9, 1986 MEETING HUTCHINSON PUBLIC SCHOOLS GEORGE GORDON, Ch.b .. "NALD POPP. Cieh DRA GREEN, Tf.a August 21, 1986 INDEPENDENT SCHOOL DISTRICT NO. 423 D.WAYNEPETEDSON.Vk.Cha HUTCHINSON, MINNESOTA 55350 DANIEL PERRDIED I LUCI I E ARLT. Db.ta Glenn Matelka, Superintendent of Schools , ^] 06. 4 The Honorable Mayor Paul Ackland Members of the City Council Hutchinson City Hall Hutchinson, MN 55350 �0 b � 6 RE: Assessment Roll #221, Tract in Section 1-116-30 FSR YO� (water main to elementary school site, School Road area) 1NirO^� Gentlemen: AT/0N The Hutchinson School District has great concern on the city council's proposed action to change the city's assessment policy for the above mentioned project. This change increases school district cost by an amount over $6000 above the cost budgeted when the previous assessment policy was used to determine cost. The bond issue amount was based on the city policy in effect at the time. The district's greatest concern is will the policy also be changed so that storm and sanitary sewer will also cost more than budgeted because of city • council policy change? The school district requests that additional policy change will not be the case. It has come to our attention that the major drive behind this change is that the cost can be spread over a larger tax base - the school district. Please be reminded that for this project the district is limited by voter action on the bond issue amount. These increased utility costs will have to come from the bond issue amount thereby forcing a reduction somewhere else in the pro- ject. The end result will be a lessor facility than presented to the voters. An early response to the total issue -- city policy change for assessment on this school project, especially the storm/sanitary sewer question is needed as bids are scheduled to be let on August 29. Thank you in advance for your additional consideration of this project. Sincerely, GLznn Matej a Superintendent of Schools for the Board of Education cc: DISTRICT OFFICES 30 GI.. S,r.., No"h Ph... 16121589-2860 SENIOR HIGH SCHOOL Robe". R..d Pho.. 1612)587-2151 School Board Membrs AHEAVOLAn ONAL TECHNICAL INSTITUTE 200 C.wury A..... Ph... (612) 5873636 EQUAL OPPORTUNITY EMPLOYER JUNIOR HIGH SCHOOL Robe".Road Pha.e 16M SI17.2856 ELEMENTARY SCHOOL 100 Glm Svee� Ph..1612)587-2837 (612) 587-5151 W ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 MEMORANDUM DATE: August 26, 1986 TO: Mayor & City Council FROM: Administrative Secretary ------------------------------ SUBJECT:— Contributions from Hutchinson Utilities for 1987— — — — — Rufus Alexander called this afternoon to inform the City Council that a letter would be forthcoming from the Hutchinson Utilities stating the • Utilities contributions to the City of Hutchinson for 1987 will be approx- imately $300,000. cc: Ken Merrill 0 / (612) 587-5151 Hv�rH'; CITY OF HUTCHINSON / 37 WASHINGTON AVENUE WEST HUT C.-TNSON, ' NN 55350 M E M 0 DATE: August 18, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Faith Lutheran Church TOR YOUR INFORMATION Subsequent to your approval of the alley relocation, concrete surfacing and sidewalk on the east side of Faith Lutheran Church structure on August 12, 1986, I contacted the utilities. They reported back to me as follows: • Hutchinson Utilities - Underground Power Line Inplace Underground Gas Line Inplace Hutchinson Telephone - Underground Telephone Lines or Conduits Inplace North American Cable - Underground Cable Line Inplace Television The contractor will have to notify all of the above, before construction begins to have location and depth verified so as not to disturb or damage the facilities. ��/�v (-- Marlow V. Priebe Director of Engineering MVP/pv cc: Hutch Utilities - Rufus Alexander Butch Wentworth Ivan Larson Hutch Telephone Company • North American Cable Television Miller, Miller & Mac, Inc. Faith Lutheran Church, Thor Skeie, Senior Pastor • • • ENGINEER'S REPORT CITY OF HUTCHINSON DATE: August 12, 1986 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Drainage Improvement Project Gentlemen: FOR YOUR INFORMATION I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of September, 1986. PROJECT NO. 86-14: Construction of Drainage Line, Inlets and Berne on Property East of Robert's First Addition Construction Cost ; 4,400.00 Engineering 308.00 Fiscal and Miscellaneous 308.00 Land Acquisition 0.00 Capitalized Interest 352.00 TOTAL -------------------------------- 5.368.00 Assessable Cost S 5,368.00 Deferred Assessable Cost 0.00 City Cost 0.00 TOTAL --------------------------------3 5.368.00 Respectfully submitted, Marlow V. Priebe Director of Engineering 0 (612) 587.5151 r _;v CITY OF HUTCHINSON ✓v�S�'�"JGT�NAVc,NUf WEST MINUTES AND MEETING NXICE Community Energy Council The CaTmmity Energy Council met at 7 p.m. on Monday, August 11, 1986, in the city council chambers. Present were: Jay Beytien - Hugh Foster - Kenneth Prihoda - Butch Wentworth Mayor Paul Ackland - Paul Helgeson (Dept of Energy/PC. Dev.) Absent: Glenn Matejka Mr. Helgeson was introduced by Mayor Ackland. He stated the meeting had been called because there is the possibility of submitting a grant application for September consideration by DEED, if it is the desire of this canmittee. Grants may be for up to $15,000 with minimum of 10 percent local match. Any grant request for this finding cycle must be in the mail by August 29, 1986. Mr. Heigescn provided the camattee with information concerning options that could be considered in setting up an energy program. Discussion centered on the possibility of setting up a revolving loan fund for commercial use, using available monies from the tax increment funds of the city and/or from small cities loan money. Any grant that would be received frau DEED would most likely be used for salary of a program a&unistrator or for expenses of administering a cm m=ty energy program. The Energy Council is to came to a decision as to whether it is interested in pursuing a grant application this cycle. The suggestion was made that Mayor Ackland should bring the information to the City Council to determine whether they would support the apt. of the Camnmity Energy Council will be wi etermin a to go wi the application. If "yes" it will be a work meeting to develop the framework of the application. Butch Wentworth will obtain a letter from Hutch Utilities prior to the next meeting, stating their cavnitment to energy audits and an ongoing program. Recorder - Hazel Sitz Mailed 8-15-86 to manbers vccpy: Gary Plotz • Ll , ,6!2)587.5151 J Y OF HUTCHINSON August 21, 1986 MEMORANDUM TO: MAYOR AMID COUNCIL FOR YOUR INFORMATION The twelfth annual appreciation picric was held this week. The Council's input is requested concerning plans for future picnics. Your recm7rendations about the following iterm could be discussed at the September 9 council meeting. 1. Attendance at recent picnics has been around 300. Guest list attached. Are there desired changes in the guest list? 2. This year's picnic location was the civic arena. In past years, it has been held at Riverside Park, except for rain changes. What is your preferred location? 3. Bids are requested frau 2 caterers. Low bidder this year and last year was Nancy Redetzke. Is the menu satisfactory? What changes are desired? 4. Free beer and pop have been available at all the picnics. Should this be continued? Should wine coolers be added? 5. We secured a band to play at the first 3 picnics (1975, 1976, 1977). There is an occasional suggestion that we again have a band for dancing. Should this be considered? 6. This year the recreation center was available for volleyball and basketball the evening of the picnic. Swimming was planned, but rained out. At Riverside Park, softball has been the main activity. Are these activities adequate? Are these other suggested events? 7. Other concerns? 1986 Guest List - Picric August 20 1. All full time and part time eMloyees - seasonal -no guest. 2. All m cabers of boards and oamdasicns, including any recently resigned. Exclude Hoard of Health. Include ad hoc committees. This year - Central Prairie Railvay Assoc, Caanunity Development Hoard of Directors, Cable TV Advisory Committee, Police Station Building Camnittee, Charter Cawassian, Cam xaty Energy Council, Solid Waste Management Camittee, Building Code Board of Appeals. 3. All volunteer fireven and reserve officers and part time dispatchers, plus any recently retired firemen. 4. Librarians - Whittenberg, Levy, Henke, Antony, Erickson, Koehler, Myron Clapp. 5. Park Towers - Patty Stallm3n, Milt & Inkin Hanson. Green Thumb - Runby, Red & Hughie Jerry 6. Administrators - Phil Graves, Mavis Geier, ftdnm Alexander, Butch. Wentworth, Attorney Schaefer 7. School - Lennes, Donn Hoffman, Glenn Matejka, N. Mace m, Ran Jonas 8. Retired - Eric Smith, Clyde Drahos, Joe Getz, Bud Willard, Les Steinhaus, Elmer Paulsen, Fred Roberts, Lila Westphal, Lloyd Schlueter, Stan Koehler, FbIW Mix, Martin Dreyer 0 9. Past Maprx= - Iry Burich, Ford Rolfe, Sr., Earl Fitzloff, Shelby Svendsen, • Leonard Johnson, Mrs. D.J. Blade, Mrs. f0th Wastlund, J`im DeMeyer, Bob Stearns 10. News Media - Larry Graf, Virginia Peak, Cathy Nevanen, Jape Hodgins, Wayne Taaich, Brett RVwussen 11. Cansultants, etc., - Jim J1ank[+.r, Bill Fahey, T404 -Chuck. Barger & Jil n Welday, Archer Nelsen, Gary Blythe., Do nah m -Mike Hoff, Gary Warren - Ministerial Association (Firemen got notice at station - no letterl 180 letters mailed 1986 pTloyees got notice in newsletter " " ) responses - 325 meals 0 ,ho � • p Q � F �C OF TaP!`y August 20, 1986 Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 Hazel Sitz Transit Coordinator 37 Washington Avenue West Hutchinson, Minnesota 55350 RE: Capital Request Dear Ms. Sitz: Phone 296-7052 TOR YOUR INFORMATION The Office of Transit has completed its review of capital requests for transit vehicles and equipment. We have approved the purchase by your transit system of one lift equipped bus up to a total cost of $45,000, one radio up to a cost of $300 and the retrofiting of one wheelchair securement device up to a total cost of $2,000. The vehicle is to be • acquired through a competitive bid process with a minimum of three bids. The state share will be paid from the Motor Vehicle Excise Tax fund and is limited to $37,840 or 80 percent of the cost whichever is less. Prior to obtaining bids, equipment specifications must be reviewed and approved by your project manager. It will be important for you to develop your specifications and go out for bids as soon as possible. This is because the Motor Vehicle Excise Tax funds which are being used for capital purchases must be programmed before the end of the State's bi- ennium which is June 30, 1987. If ,-�u have not entered into a purchase agreement by this date, the funds will revert back to the General fluid and will not be available for your use. If we can be of assistance in specification development or in sharing experiences about various types of equipment, please let us know. Sincerely, Donna W. Allan Project Manager Transit Program Section An Equu! Oppuriuoge Emp!<wer n U • • (612) 587.5151 CITY OF HUTCHINSON 3' WASHINGTON AVE,%UE WEST HUTCH; "'SON. VNN 55350 M E M 0 FOR YOUR INFORMATION DATE: August 19, 1986 TO: Mayor and City Council FROM: Jim Marka, Building Inspector RE: Midwest Trailer Park The following is an update on Midwest Trailer Park: 1) Mathew's Construction cleaned and repaired the sewer lines and repaired the sewer connections under Trailers 8 & 10. The repair was inspected and the lines appeared to have adequate flow. Trailer 11 works, but is in need of a new service line between the trailer parks main and the trailer. 2) Another complaint was received on August 18, 1986, from Ms. Karen Curtis, tenant, on behalf of Ms. Edna Heil, tenant at Lot 16. The circumstances of the complaint where that the toilet would not flush and the sinks were backing up through the toilet. The situation was inspected and Mathews Construction was verbally given an okay to repair this situation by Mr. Sam Ulland and repairs were completed. Hopefully, this is the conclusion of this situation. Jim Marka Building Inspector JM/PV CC: Homer Pittman, Building Official Gary Plotz, City Administrator Ken Merrill, City Accountant Jim Schaefer, City Attorney Greg Stevens, Dept. of Health Dr. George Smith, City Health Official Sam Ulland Mr. & Mrs. Paul Scheurer C� • • (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 20. 1986 Mayor Paul Ackland and Members of the Hutchinson City Council Re: Abatement of Midwest Trailer Park Dear Mayor Ackland and Council Members: FOR YOUR INFORMATION On Wednesday, August 20. 1986 I discussed the status of Midwest Trailer Park with Building Inspector Homer Pittman. Work by Mr. Ulland's independently hired contractor has begun and progress towards rectifying the sanitation problems appears to be being made. Based upon this, it is my recommendation that the municipality not at this time engage the services of Juul Construction for repair of the private sewer services at Midwest Trailer Park. I believe that this option should be left open until such time as repairs have been completed. If repairs are not made in a timely or satisfactory manner the municipality may at that time order repairs completed and assess the costs to Midwest Trailer Park property taxes. At the August 12, 1986 Council meeting I to initiate prosecution of Mr. Ulland untreated sewage onto the ground Eleven (11) and Twelve (12). I initiate a prosecution of Mr. offense of operating a mobil home Complaint -Summons for these offe copy of this document is enclosed Sincerely yours, k4 Jame H.Schaefer Hutchinson City Attorney JHS:nb Enclosure requested direction for discharge of at Lots Nine (9), Ten (10), also sought authorization to Ulland for the misdemeanor park without a license. A nsea have been drafted and a for your files. • • • (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 20, 1986 Mayor Paul Ackland and Members of the Hutchinson City Council FOR YOUR INFORMATION Re: Klockman Property at 239 Fifth Avenue Southwest Dear Mayor Ackland and Council Members: I have on this date received a copy of the Order prepared on August 18, 1986 directing Melvin Klockman and Jan Klockman to repair or remove the structure located on the above described property. At the conclusion of Fire Marshall Field's letter he states, "If the problem is not corrected in the time stated above, I will request the City Council's action to have the house removed and certify the cost to your taxes." Removal of hazardous and substandard buildings by a municipality is governed by the provisions of Minnesota Statutes 463.15 through 463.261. There are several options available to the municipality. If the property owner consents Minnesota Statutes 463.15 permits the municipality to remove or raze any hazardous building or to remove or correct any hazardous condition with the cost being charged against the real estate and levied as a special assessment payable in a single installment or, should the municipality so provide, the cost assessed may be paid in, not to exceed five equal annual installments with interest thereon at 8 percent per annum. If the property owner does not consent to municipal repair or removal or does not voluntarily remove or repair the building the municipality may issue its order directing the owner to correct the hazardous condition or remove the same. Minnesota Statutes 463.17 provides that the order shall be in writing, recite the grounds therefore, specify the necessary repairs, if any, and provide a reasonable time for compliance. The order shall also state that a motion for summary enforcement of the order will be made to the District Court of the County in which the hazardous building is situated unless corrective Mayor Paul Ackland and Members of the Hutchinson City Council Page 2 August 20, 1986 action is taken or unless an answer is filed within twenty (20) days from the date of service on the owner. A copy of the Order with proof of service on the owner shall be filed with the Clerk of District Court of the County and a Notice of Lis Pendence shall be filed with the County Recorder. If no answer is made within the twenty (20) day time frame or if repairs or removal have not been made within that time frame, the municipality may move the District Court for judgment and the District Court may thereafter authorize the governing body to proceed with enforcement of the order. The costs of the enforcement shall be ascertained and may be assessed to the property owner as a special assessment. This procedure was utilized by the municipality in 1984 when property owned by the heirs of John McLaughlin was removed by the municipality. If you have any questions concerning this matter, please feel free to contact me directly. Sincerely yours, lCl 41 James H. Schaefer Hutchinson City Attorney JHS:nb 0 • 0 �tah aSur .tee i .:.:.wai�.:.n '19^B..;Aa To The Editor. FOR YOUR INFORMATION As an interested citizen I beg to analyze the extravagant cost too much government. Less than 5% of senior citizens ude the services of government funded social services that are being pushed onto them by non- elected gr -,ups for their own benefit and not becaude of need. Because of local government profit people are allowed to fill up with liquor and race do n the road that fills up our extravagant jail and is a big tax load. In McLeod Co_nty there is great need for r=_pre-entation of majority decision rule that in the past has been given by Dana L. Reed for County Auditor. Russ Pettis should be given a chance to lower the expense and give the people more information that the people deserve to know about the Sheriff office. When dictatorship begins to smell like communism in America it is time to be cleaning up. I would have been happy if our City ooverniient would have been building a new City Hall instead of a police station that would have provided for voting in a central location. Sincerely presented by • date AN 51986 wl copy to Hutchinson City Council 0 RALPH COFFIN 416A 3RD AVE. S.W. HUTCHINSON, MN 5M /ru REQ s tyft FOR YOUR INFORMATION ADDITIONAL INFORMATION AVAILABLE AT CITY HALL. league of minnesota cities Regional Meeting Agenda Afternoon Session 2:30 - 4:30 pm 1. Status Report of LMC Legislative Committees 2. Update on Insurance Issues a. League of Minnesota Cities Insurance Trust b. Tort Liability Changes 3. Question/Answer Session Table Talk Session 5:00 - 6:30 pm . City officials will be able to visit with representatives from the Department of Transportation, Department of Energy and Economic Development, Department of Natural Resources, Department of Health and the Pollution Control Agency. 10 Evening Program 6:30 - 9:30 pm 1. Dinner 2. Welcome by Host City 3. LMC President's Comments 4. City Policy Issues 5. Question/Answer Period 6. Brief Comments by Legislative Candidates averL;e ea _. _t. pc:�ul, mir—esotl�i 5-E 1 O 1 [E 1 21 5800 0 till league of rninneScta cit1eS 1986 Regional Meetings ite SMS_� Date American Legion Tues., August 26 Stephen American Legion 11304 Wed., August 27 Gonvick Thurs., August 28 Detroit Lakes Holiday Inn Tues., Sept- 2 Wed., Sept. 3 Thurs., Sept. 4 Wed., Sept, 10 Thurs.# Sept. 11 Tues., Sept. 16 Wed., Sept. 17 Royal Supper Club Slayton Thurs., Sept. 18 Tues., Sept' 23 Thurs., Sept 25 Redwood Falls Donavon's Conference Center Eagle Lake American Legion Morris Spicer Eyota Medina Virginia Hinckley Brainerd Sunwood Inn Safari South American Legion City Contac Daryl Nelson (218) 478-3614 Linda Johnson (218) 487-5243 Lynn Neitk e (218) 7-5658 Cathy Magnus (507) 836-8534 Neil R637y5755 • (507) Joanne2 132181 (507) Sandy Anderson (612) 589-3141 Ardyce Hegstrom (612) 796-5562 Geraldine Asleson (507) 545-2135 Motel and Donna 473 4643 Medina (612) Enterntainment Center (Medina Ballroom) Coates Plaza Hotel Tobies Cragun's Resort Norma L. Nekich (218) 741-3890 Jim Au3S4s6472 (612) Dick Johnson • (218) 829-2526 r, St Gaul, rnnnesota S 1 01 CG I -; 22- 7-5600 r� 0 (612) 587.5151 CITY OF HUTCHINSON 37 Y✓ASHINGT0N AVENUE WEST HL, TCHINSON. MINN. 55350 August 8, 1986 MEMORANDUM : � e• �-. is � v «a. FOR YOUR INF0RWICN section 2 (see attached) of Resolution 6500 requires notice to the city council on who is the designee(s) authorized to handle personnel records. In the past and by virtue of job descriptions provided over the years, the designees in addition to myself are: Hazel Sitz Joleen Faze This notice is only to oonfirm once again (per council resolution) who is respcnsTble to handle personnel records. CITY ATlcSC's OPU4IOTh In response to Attorney James Schaefer's summary of the Data Practices Act (page 4), 1 report the following: 1. The Council has designated the Responsible Authority, namely the City Administrator (Resolution 6500, Marcia 25, 1980). 2. storage of personnel data is designated in the city vault. 3. To our knowledge all personnel records/data have been requested to be turned over to the Personnel Coordinator. 4. Limited access has been established, per state statutes, by limiting access to the responsible autfi itTy,aessgnees listed above. CITY ATMYNE.'Y'S R3CQ44a4WION Pursuant to paragraph 1 on the City Attorney's memo of August 6, 1986, I have requested the Personnel Coordinator to delineate the information in the employee files by "category", as to meet any and all requirements of the Data Practices Act. RESOLUTION NO. 6500 1tF5Y0NSISLE AUTHORITY TIVE ASS1STAltt AS CT1� ACT hotogra' -SINISTRA t'ER'S1gT DATA 1'T�` icrop PoiNTl,TSOTA Photograph•c, photostatic, r^ RZSOL13TIO+'� gv VVY `Ti.• tic ed records shall be Ci dlessr Of -nt Data hic, o mtctotilm use reg Govtrnm- 1611 is scccssibit for Convcnicnt REAS, the tlinnesota� Sect. MI5 rds. \,NE taStatu - • • that this city the size of these reco shaft es Alinncso requires O uthority Pra 15.1 Act, amended, rtgc onsiblc Authority 'F The Fespons+ble A ,c ucsts for to 15.1698 as the RC-P for collection, b• insure that 4Complied aPP°'nt one Person as ents roccdu es to requirem of data on indivi• tzbiish P data are received xn within [oPriau and Prompt ma^her. to administer the data. 1 k government and dissemiand+summRrY an aPP sto[age, use w with in rit or deli net ent data, utho V. at, governm v �onsible A ermrt t at th+s e`ty' and, cou concerned with ��{ C. The Rts any person. data Heil is on request Y govt: It city data and vvishes to 4 shall, up ins ect and Copylbgouts of the city \':HEREAS, of city Diming a^ ry erson t° Rhea business the RCsPuns*bit the resp^^s.ble use immediately app u�or[ty a no• that per Resp°^s'bie `A duties andsst places pfO`ided bn requests, Sal th's concern a ified oning pct and ?_SS and -if the petro dais's mean`s' xdministrativ ender the Authority, informed °f the designee sha as required son shall be uthority or on t to that Pet n; �iEp BY The Responsible A overnmtnt data upon IT ies of 8 utfiority or design REFORE, BE RESOD t h1fNI; IESOTA ProvidtTttepRtsP°nsiblt f' per to 4aY �p\V THE quest. a uesting P it THE CITY COUNC{LIQ,.ex � r'.1 n and come Autchineo nesota, shall requue thealriag,certifying utfiority Council f actual cost of m Responsible P` Copies at ►fie city ° RCSQons+blt Authority the copies. if the rovide . 1. Adm• Ass..s the uirements01the able to P onsiblc A aPP°ints Sof meeting ail req ct,llinnt designee is ^Ot made, the Resp - Copies as sot ur ose est Data Practices b 15 1698, O time a request is for the iGoverarr+ 1S 1611 for°t o or designee shall supplyesp° MinnesotaSection use be ap v 1 of oss;bte. If the � u sofa Statutes, pole: an individuatntduty to an fit reasonably P as to den as amended. Vole. designating ointed later ask,, Drily or designee . Classified nes that th rather n is aPP classified s Cs onsiblc pointed, government data is the R P different PerSO this portion of tt+t � n access. inform the requ office. 1f �sible Authorit d to indicate the namt requesting Pershallshall so a request, the .Fespo amen 4 oto or des•8 ossible, an ust be uthority.) ti erson orally at the tirll r P resolution m ble A ,nate q P on there.) orary Classificav of the neve Resporw may desie writing as 5O itmp deter ;ble Authority may to the ad- Cate the statute. which the 2 The ResP' loyeeS to ass is, or emP est o{ the duties Of the federal law upon a city employee and enforcem to be in charge of in made. m+n�sonsible All horny an Con�inin8 governm for ent The Respons+bit Authority v Resp or systems with requesu d. est containi^g fi comply ; le Authorit pare a public d° a d a descript+on of `- dtvidundfitsreceive{fnL a Res ons, a omt address, gto! data a this title and cess relatrno Seco+d, file, or Pro individuals itt go�•e•nmtnr data•^ee or lest Hees Count+ s allt a des. t t cit of r dam on Collect a ornu an des's- coniidenti�s used to est must be to vvrttof thea ointmt^t rit +� �� ons[ a utho y the city • nalr be included in be ,ovided a CO the RCsP i[ements ,dentia) data s uthority st nted, the require con{ 7hc Responsible A ;and are app°` • Hees in the Minnesota mens. ent an a Hees des,g sahu instruct � a and enforcing this �' ublic docum ntarn the qct. ��Ote' the P cesI to ma of adrn,nistern, Pracr.ces 1 Subd.2•i changes ne (,oNe;nment Data 162 , cumene. nder M.S.15 the do or ty is permitted u Responsible Authority The Responsmle AU 11 C. assure th 11 the reg to 3. The duties l llovvs- lish procedu complete, and neesarersio p l;eeQ r is aceu RLC, was c and d '$ ��sponsiblt Autt dal' sha uch N. s which rt an the pis+Poses for securh The *a +n ropriau o: z. - . vovefnmen ma^e them ablish .)PPG t o a ds conta,;,,no o as to est on ain,�o to nditio ,�% f .,on°ement.andr Coconvenient use by the Pub- art records f. The P.esp onsiblc Authority or designee shall prepare Summary data from private or con- fidcntial data on individuals upon the rr uest of an rr n, provided that a request is in writing g amend the cost of p:eparing the summary data is borne by the requesting person. The Res- ponsible Authority may delegate the power to prepare summary data to the administrative officer responsible for any central repository of Summary data; or to a person outside of the city if the person, in writing, sets forth his purpose and agrees not to disclose, and the Responsible Authorit-, reavnably drtermines that the access will not compromise private or confidential data on individuals. g, The Responsible Authority shall pre- pare a public document setting ort the rights of the data subject pursuant to the Minnesota Government Data Practices Act and the specific procedures in effect in the city for access by the data subjects to public or private data on individuals - h. The Responsible Authority or designee shall allow another Responsible Authority or designee access to data classified as not public only when the access is authorized or required by statute or federal taw. The Responsible Auth- ority or designee when supplying government data under this provision may require the re- questing Responsible Authority to pay the ac- tual cost of supplying the data. i. The Responsible Authority shall, when appropriate, apply to the Commissioner of 4\ Administration for permission to classify tem- porarily data or types of data on individuals as private or confidential, or data not on in- dividuals as non-public, on a temporary basis until a proposed statute can be acted .upon by the Legislature. j. Upon reQuest to the Responsible Authority, or designee, any individual must be informed whether he is the subject of stored �r data on individuals, and whether it is classified as public, private or confidential_ Upon nf�rthher E rr ucst the individual who Is the'subject of JT'0f'CTpliv8tC data on individuals shall be shown the data without any charge to trim and, if he desires, shall be informed of the content and meaning of that data. The Responsible Autho- rity or designee shall provide copies of the pri. vate data upon request by the individual subject of the data, and the cost of providing copies shall be borne by the individual. The Responsi. ble Authority o: designee shall comply imme- diately, if possible, with any request made by an individual under this paragraph, or within five days of the date of the request, excluding Saturdays, Sundays and (coal holidays, if im- mediate compliance is not possible. If the Res- ponsible Authority or designee cannot comply with the request within that time, he shall so inform the individual, and may have an addition- al five days within which to comply with the request, excluding Saturdays, Sunday and legal holidays. k. If an individual contests th ar racy vor com eteness of publi of Drivatecon �X c–e–r—ning–ti-imself, and notifies in writing Res onsible Authorrt aescn mg a m_turete ho to reemen , e Responsible Authorit- shall within thirty days either correct the dat found to be inaccurate or incomplete an, attempt to notify past recipients of inaccurat or incomplete data, including recipients name. by the individual; or notify the individual tha the Responsible Authority believes the data t. be correct. Data which is in dispute shall be di closed only if the individual's statement of di: agreement is included with the disclosed dat. 4. This resolution implementing the Minneso- Government Data Practices Act shall remain force and effect until modified by the city count Adopted by the council of the city of Autch this 25thday tl2r_ chi 19 80 / Mayor de (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 6, 1986 zoo, Mayor Paul Ackland HUTCHINSON CITY HALL 37 Washington Avenue West Hutchinson, MN 55350 RE: PERSONNEL DATA STORAGE Dear Mayor Ackland: Under Minnesota Statutes Chapter 13, commonly called the Minnesota Government Data Practices Act, all data collected, created, received, maintained or disseminated by any state agency or political subdivision must be made accessible to the public unless the data is classified as non -accessible. In order to determine what data is accessible six general categories of data have been created by that act. Data on individuals is broken down into Public Data, Private Data, and Confidential Data. Data not on individuals is broken down into Public Data. N6R-publlc vatal o ected Non-PyJa�tAll data maintained by the municipality must in separate rules accessibility. dissemination and The act places the duties of implementing dissemination and collection procedures and the maintenance of government data upon the city's "responsible authority% As defined in MS 13.02 Subd. 16 the "responsible authority in any political subdivision means the individual designated by the governing body of that political subdivision and the individual responsible for the collection, use, and dissemination of any set of data on individuals, government data, or summary data, unless otherwise provided by state law." Since the City Council for the City of Hutchinson is the governing body of tta municipality, it has the authority to appoint a "responsible authority" whose duties it shall be • LL - W�rtrc..l1 2fj r54o • Rcsolk��i�.l Gam' 0 Mayor Paul Ackland `. August 6, 1986 Page Two to implement the requirements of the Government Data Practices Act. Section 13.03 Subd. 1 requires the responsible authority to 'keep records containing government data in such an arrangement and condition and to make them easily accessible for convenient use.' Section 13.05 Subd. 5 requires the responsible authority to •establish procedures to assure that all data on individuals is accurate, completer and current for the purposes for which it was collected' and "establish appropriate security safe guards for all records containing data on individuals.• In establishing these procedures Section 13.03 Subd. 2 provides, •A res onsible authorit may designate one or more desi nees.• It is assume t at sur esignees may assista reaponsi le authority in the implementation of this program on a day-to-day basis. Section 13.43 of the Government Data Practices Act specifically deals with Personnel Data. Subdivision 1 of that • Section defines personnel data as 'data on individuals collected because the individual is or was an employee of or an applicant for employment by, performed services on a voluntary basis, or acts as an independent contractor with a State agency, state-wide system or political subdivision or is a member of an advisory board or commission.• This definition clearly is broad enough to encompass all materials which a municipality may store in its standard personnel files. Subdivision 2 of that section lists various items of personnel data which is public, that is, which may be made available to any member of the public upon proper request. Subdivision 4 provides that all other personnel data is private data on individuals. It is clear that personnel data is subject to the requirements and regulations of the Government Data Practices Act and therefore falls under the jurisdiction of the individual appointed as responsible authority by the City Council. All personnel records would come under the jurisdiction of the responsible authority and it would be his duty to insure that access to the public for public information was easily accessible for convenient use while assuring that all non-public data is protected from unauthorized dissemination by appro?riate security safeguards. When dealing with personnel data of any employee, it must be remembered that all private data on that employee is Mayor Paul Ackland August 6, 1986 Page Three C JvN � accessible those otl reas�r_ those whose work assignment reasonaoiy requires access to the data is imposed by the rules promulgated by Commissioner of the Department of Administration, 1205.0400 Subd. 2. This requires the responsible authority to make a determination as to those individuals whose work assignments reasonably require access to private data on an individual that may be stored in that individuals personnel file and to limit access to such personnel file to only those individuals. A question has been raised concerning the storage and maintenance of police department personnel records. Several characteristics unique to police department personnel is police employee's special cause for concern. First, in order to obtain their license as police officers all officers must take part in psychological testing. The results and interpretation of those psychological tests become part o e munici a ure acc subiect of ovees s r F 1c em to ee's eraonnel Llle. .Oucn p�yvnvivyia:aa �oa�saay s no require o any o er municipal employee. Since the results of those testa may be subject to various interpretations, unauthorized dissemination poses a threat to police officers not generally faced by other municipal employees. Second, because of the nature of police employment complaints against police officers filed by citizens, other officers, superiors or employers may subject the officer to individual liability as a result of his actions. Although other employees may face individual liability, such an action would be extremely rare while an action seeking personnel liability on a police officer's part is quite common. Thus, any investigation conducted internally by the police department is extremely sensitive. It is generally held that while an internal investigation is going on, documents and data gathered need not be placed in the employee's personnel file. When an invest i ation has been completed, all such data should a ace in the on employee s personnel tile. Unly e 71—na-l=lsposition of any a1sciplinary action anT supporting documentation becomes puulic and all other internal affairs investigation data remaining private. Again, since this 0 • Ll • Mayor Paul Ackland August 61 1986 Page Four information is extremely sensitive, individual police officers have a legitimate interest in maintaining security on their personnel file that may exceed the interest any other municipal employee may have in the protection of unauthorized dissemination of private data. To summarize, it is my opinion that the municipality may: 1) Designate its responsible authorit and his designees as the agents w o aTia1T ave res Alb ility for gatherings storing and disseminating all personnel data; 2) Designate one or more particular locations for the storage of all personnel data; 3) Require all personnel data with the exception of on-going internal affairs investigations be placed in an employee's • personnel data file; 4) Limit access to em 10 E!onnel files to those whose work assignment or autresreaso—nably require access or to the subject of the files. 70�Ne�+t►��vy If there is any question concerning) accessibility to the file or the adequacy of the existing security safeguards, I would suggest that the municipality discuss this matter directly with its current responsible authority. It may be advisable for the municipality to discuss or review its procedures in relation to the gathering, storing and disseminating of personnel data with either the League of Minnesota Cities or the Data Privacy Division of the State Department of Administration. Either of these organizations could make a determination as to the adequacy of our current security safeguards and procedures and perhaps offer suggestions as to improvements. Sincerely yours, CITY OF HUTCHINSON By/ l�, ) • James H. Schaefer Hutchinson City Attorney JHS:dlp (612) 587.5151 CITY OF HUTCHINSON #VASNINGTON AVENUE 'vv'ES7 1NSON„MI.NN 5530 August 25, 1986 MEMORANDUM TO: POLICE CIVIL SERVICE CCWISSION Jeff Haag - William Miskoff - Robert Prochnow •.•0 0 1 U grFRA-8751•Mt , n Please be advised that I am calling a meeting of the Hutchinson Police Civil Service Cawdssion for Thursday, August 28, at 7 p.m. in the City Council chaffbers at City Hall. This will be a discussion of the duties and responsibilities of the Police Civil Service Commission. copy: Dean O'Borsky Nancy Buss 0 Mr. Gary D. Plotz City Administrator City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: $1,720,000 Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project), Series 1986, City of Hutchinson, Minnesota • Dear Mr. Plotz: Enclosed are ten copies each of the minutes of public hearing to be held by the City Council at its meeting of September 28, 1986, with respect to the above Bonds, and the resolution giving final approval to the issuance of the Bonds to be considered by the Council at such meeting after holding the hearing. Also enclosed for presentation to the Council prior to consideration of such resolution are copies of the latest drafts of the following: (1) Loan Agreement (2) Indenture of Trust (3) Bond Purchase Agreement (4) Preliminary Official Statement Very truly yours, Michael Reeslund MER/lmm Enclosures DORSEY & WHITNEY A Partnership InCfudin9 Professional Corp"Fions , 2200 FIRST BANK PLACE EAST 510 NORTH CENTRAL LIFE TOWER MINNEAPOLIS, MINNESOTA 55402 201 DAVIDSON BUILDING M5 MINNESOTA STREET (612) 340-2600 8 THIRD STREET NORTH ST. PAUL, MINNESOTA 55101 TELE( 28-0605 GREAT FALLS, MONTANA 59401 (612)22]-8017 TELECOPIER:(612)340-2068 (408)72'1-3632 P. O. BOK 848 340 FIRST NATIONAL BANK BUILDING 304 TRANSWEBTERN PLAZA 111 ROCHESTER, MINNESOTA 55903 550 NORTH 31^ STREET (5071288-3156 P. O. BOX 1179 BANK BUILDING 315 WAYZATA, MINNESOTA MICHAEL E. REESLUND BILU NGS, MONTANA 59103 55391NATIONAL (406)252-3800 (612) 475 -0373 (612) 340 -2960 350 PARK AVENUE 30 RUE LA BOETIE NEW YORK, NEW YORK 10022 August 27, 1986 75008 PARIS, FRANCE (212)415-9200 011 331 502 32 50 VIA FEDERAL EXPRESS Mr. Gary D. Plotz City Administrator City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: $1,720,000 Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project), Series 1986, City of Hutchinson, Minnesota • Dear Mr. Plotz: Enclosed are ten copies each of the minutes of public hearing to be held by the City Council at its meeting of September 28, 1986, with respect to the above Bonds, and the resolution giving final approval to the issuance of the Bonds to be considered by the Council at such meeting after holding the hearing. Also enclosed for presentation to the Council prior to consideration of such resolution are copies of the latest drafts of the following: (1) Loan Agreement (2) Indenture of Trust (3) Bond Purchase Agreement (4) Preliminary Official Statement Very truly yours, Michael Reeslund MER/lmm Enclosures PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, AUGUST 14, 1986 PUBLICATION NO. 3606 NOTICE OF PUBLIC HEARING ON A PROJECT AND THE ISSUANCE • OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, SECTIONS 474.01 TO 474.13, AS AMENDED, ON BEHALF OF THE HUTCHINSON TELEPHONE COMPANY CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will meet on August 28, 1986, at 7:00 P.M. at the City Hall, 37 Washington Avenue West, in the City of Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposal that the City issue revenue bonds (the Series 1986 Bonds), in one or more series, under the Municipal Industrial Development Act, Minnesota Statutes, Sections 474.01 to 474.13, as amended (the Act), in order to refund prior to maturity a series of revenue bonds previously issued by the City under the Act in the aggregate principal amount of $2,300,000, the proceeds of which were loaned to the Hutchinson Telephone Company, a Minnesota corporation (the Company), to finance a portion of the cost of a project (the Project). The Project consisted of the acquisition and installation by the Company of new electronic switching equipment in the central office of the Company located at 30 Second Avenue Southwest in the City and additional feeder cables and buried • cable facilities in and in the vicinity of the City, all owned and used by the Company in its business of providing telephone service to the City and certain surrounding areas. The total amount of the proposed Series 1986 Bond issue will not exceed $2,155,000. The Series 1986 Bonds shall be limited obligations of the City and shall be payable solely from the revenue pledged to the payment thereof, except that such Series 1986 Bonds may be secured by a mortgage or other encumbrance on the Project. No holder of any such Series 1986 Bond shall ever have the right to compel any exercise of the taxing power of the City to pay the Series 1986 Bonds, or the interest thereon, nor to enforce payment thereon against any property of the City except the Project should it become the property of the City. All persons interested may appear and be heard at the time and place set forth above, or may file written comments with the City Administrator prior to the date of the hearing set forth above. Dated: August 12, 1986. BY ORDER OF THE CITY COUNCIL By Gary D. Plotz • City Administrator 11 is HCDC Board of Director's Meeting August 25, 1986 - 7:00 a.m. Chamber Office Members Present: Ron McGraw, Chairman Art Cooper Buzz Burich Don Glas Glenn Matejka The meeting was called to order by Chairman McGraw. N^' Others Present: John Bernhagen, Exec. Director Walt Clay, Hutchinson Telephone Co A presentation was given by Walt Clay explaining Industrial Revenue Bonds issued to refund a prior bond may become arbitrage bonds pursuant to Section 103(C) of the Industrial Revenue Code if a fee is charged by the City in excess of certain income guidelines. After further discussion, the following motion was acted upon and will be an advisory to the City Council. Matejka moved, seconded by Glas, to rescind the action taken on August 18, 1986, regarding fees on Industrial Revenue Bonds to refund a prior bond, and for the Hutchinson Telephone Company, the $1,000 initial fee be waived and there shall be a fee of 1/16 of one percent per annum on the remaining principle balance. Motion carried. McGraw abstained. Board members were asked to make their intentions known to attend the Star City Annual Conference. There being no other business, the meeting adjourned at 8:15 a.m. n LJ 0 510 MOWN CENTRAL LIFE TOWER M5 MINNESOTA STREET ST. PAUL, MINNESOTA 55101 (612) 227- 6017 P. O. BOX B48 340 FIRST NATIONAL BANK BUILOINO ROCHESTER, MINNESOTA 55903 (5w ) zee -315e 315 FIRST NAMNAL BANK BUILDING WAYZATA,MINNESOTA 55391 (612) 475 -0373 350 PARK AVENUE NEW YORK, NEW YORK 10022 (212) 415-9200 DORSEY & WHITNEY A Peronho Including P.oksSionH Capwallons 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) 340-2600 TELEX 29-0605 TELEOOPIER+(&2)340-2866 Mr. Ronald J. McGraw Citizens Bank Building 102 Main Street South P.O. Box 98 Hutchinson, Minnesota 55350 Dear Ron: MICHAEL E.REESLUND (612) 340-2960 August 21, 1986 201 DAmscm 6UIL01N0 e THIRD STREET NORTH GREAT FALLS, MONTANA 54101 (106)727-3632 304 TRANSWESTERN PLAZA N 550 NORTH 31" STREET P. O. BOK 190 6ILUNOS, MONTANA 69103 (406)252-3800 30 RUE U BOERE 75006 PARIS, FRANCE Oil 331 562 32 50 Re: $2,155,000 Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project), Series 1986, City of Hutchinson, Minnesota We have been advised that the City of Hutchinson, in connection with the issuance of the above Bonds, is considering charging the Hutchinson Telephone Company an up -front fee of $1,000 on or before August 28, 1986, plus an annual fee of 1/88 per year on the outstanding principal balance of the Bonds. In making any final determination in this regard, the City should be aware that payment of a portion or all of such fees could cause interest on the Bonds to be subject to federal income taxation. Section 103(c) of the Internal Revenue Code of 1954, as amended, together with Treasury Regulations thereunder, places restrictions on, among other things, certain payments to be made to issuers of municipal bonds as a condition to the tax exempt status of interest thereon. The City is permitted under Section 103(c) and applicable Treasury Regulations to receive reimbursement from the Company for the City's actual expenses in issuing the Bonds and performing its ongoing obligations with respect to the Bonds. However, any additional amounts to be paid by the Company to the City with respect to the Bonds would be limited under Section 103(c) and such regulations to amounts which would not cause the yield on all payments made by the Company to the City with respect to the Bonds to exceed by more than 1/88 the yield on that portion DORSEY a WHITNEY Mr. Ronald J. McGraw August 21,.1986 Page Two of such payments which are to be used to pay debt service on the Bonds. In other words, in connection with the Bonds, the Company cannot pay to the City amounts (other than those necessary to reimburse the City for its actual expenses relating to the Bonds) in excess of 1/8% per year on the outstanding principal balance of the Bonds (or, if paid in a lump sum, in an amount which would yield, on a present value basis, more than 1/8% on the Bonds as computed over the life of the Bonds) without adversely affecting the tax exempt status of interest on the Bonds. Therefore, if the Company is to pay the City the proposed annual 1/8% fee, (1) such fee must be payable in arrears and no earlier than the principal payment date in each year (due to present value considerations), and (2) no portion of the $1,000 up -front fee or any other amount can be paid by the Company to the City except in reimbursement for the City's actual costs in issuing and administering to the Bonds. If you have any questions about any of the foregoing, please call me at your earliest convenience. Very truly yours, 14,t�4 Michael E. Reeslund MER/lmm cc: Mr. Walter S. Clay Mr. Edward W. Brownell, III Mr. Joseph C. Gonnella • 0 CERTIFICATE OF MINUTES RELATING TO Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project) Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A special meeting held on August 28, 1986, at the City Hall in Hutchinson, Minnesota. Members present: Members absent: Documents attached: Minutes of said meeting (pages): MINUTES OF PUBLIC HEARING and RESOLUTION NO. RESOLUTION AUTHORIZING THE ISSUANCE AND SALE BY THE CITY OF $1,720,000 AGGREGATE PRINCIPAL AMOUNT OF ITS INDUSTRIAL DEVELOPMENT REFUNDING REVENUE BONDS (HUTCHINSON TELEPHONE COMPANY PROJECT), • SERIES 1986, AUTHORIZING EXECUTION OF AN INDENTURE OF TRUST, A LOAN AGREEMENT AND A BOND PURCHASE AGREEMENT, ALL RELATING TO SAID BONDS, AND AUTHORIZING OTHER ACTION TO BE TAKEN WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SAID BONDS I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of , 1986. • Signature Gary D Plotz City Administrator Name and Title (SEAL) The Mayor stated that this was the time and place for a public hearing on the proposal that the City issue its revenue bonds (the Bonds) under Minnesota Statutes, Sections 474.01 to 474.13, as amended (the Act), to refund a series of revenue bonds previously issued by the City under the Act (the Refunded Bonds), the proceeds of which were used to finance a project (the Project) on behalf of the Hutchinson Telephone Company, a Minnesota corporation. The City Administrator presented an affidavit showing publication of the notice of public hearing at least once not less than 14 days prior to the date fixed for the public hearing, in the Hutchinson Leader, the official newspaper of the City and a newspaper of general circulation in the City. The affidavit was examined, found to • be satisfactory and ordered placed on file with the City Administrator. The Mayor then opened the meeting for the public hearing on the Project and the proposal to issue the Bonds to refund the Refunded Bonds. The purpose of the hearing was explained, the nature of the Project and of the proposed Bonds was discussed, and all persons present who desired to do so were afforded an opportunity to express their views with respect to the Project and the proposal to issue the Bonds to refund the Refunded Bonds, in response to which the following persons either appeared, were recognized and made statements, or filed written comments with the City Administrator before • • the date set for the hearing, summaries of which appear opposite their respective names: Name of Speaker Summary of Views After all persons who wished to do so had stated or filed their views on the proposal, the Mayor declared the • public hearing to be closed. • -2- • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION AUTHORIZING THE ISSUANCE AND SALE BY THE CITY OF $1,720,000 AGGRE- GATE PRINCIPAL AMOUNT OF ITS INDUSTRIAL DEVELOPMENT REFUNDING REVENUE BONDS (HUTCHINSON TELEPHONE COMPANY PROJECT), SERIES 1986, AUTHORIZING EXECUTION OF AN INDENTURE OF TRUST, A LOAN AGREEMENT AND A BOND PURCHASE AGREEMENT, ALL RELATING TO SAID BONDS, AND AUTHORIZING OTHER ACTION TO BE TAKEN WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SAID BONDS BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City"), as follows: 1. It has been proposed that the City issue its Industrial Development Refunding Revenue Bonds (Hutchinson Telephone Company Project), Series 1986 (the "Bonds"), in the • aggregate principal amount of $1,720,000, and loan the proceeds thereof to the Hutchinson Telephone Company, a Minnesota corporation (the "Company"), which will use the proceeds to refund the City's $2,300,000 Industrial Development Revenue Bonds (Hutchinson Telephone Company Project), Series 1981, $2,155,000 in principal amount of which are currently outstanding (the "Refunding"), the proceeds of which were loaned to the Company to finance a portion of the cost of the acquisition and installation of new electronic switching equipment in the central office of the Company located at 30 Second Avenue Southwest in the City and additional feeder cables and buried cable facilities in the City and elsewhere in the Counties of McLeod, Meeker and Renville (the "Project"). The Council, pursuant to Section 103(k) of the Internal Revenue Code of 1954, as amended, held a public hearing on this date and prior to consideration of this Resolution on the Project and the proposed issuance of the Bonds to accomplish the Refunding. Drafts of the following documents relating to the issuance of the Bonds have been submitted to the Council and are now, or shall be placed, on file in the office of the City Administrator: (a) Loan Agreement, dated as of September 1, 1986 (the "Loan Agreement"), proposed to be made and entered into between the City and the Company; • -3- • (b) Indenture of Trust, dated as of September 1, 1986 (the "Indenture"), proposed to be made and entered into between the City and First Trust Company, Inc., as trustee (the "Trustee"); (c) Bond Purchase Agreement (the "Bond Purchase Agreement"), proposed to be made and entered into among the City, the Company and Juran & Moody, Inc. (the "Underwriters"); and (d) Preliminary Official Statement, dated August 25, 1986 (the "Preliminary official Statement"), relating to the Bonds. 2. It is hereby found, determined and declared that: (a) the purpose of the Refunding is to promote and retain existing economically sound industry and commerce for the purpose of preventing, so far as possible, the emergence of blighted and marginal lands and areas of chronic unemployment and the movement of talented, educated personnel of mature age to other areas, and to permit the Company to deliver telephone service to residents of the City and surrounding areas at a reduced cost; • (b) the Refunding, the issuance and sale of the Bonds, the execution and delivery of the Loan Agreement, the Indenture and the Bond Purchase Agreement and the performance of all covenants and agreements of the City contained in the Loan Agreement, the Indenture and the Bond Purchase Agreement and of all other acts and things required under the Constitution and laws of the State of Minnesota to make the Loan Agreement, the Indenture, the Bond Purchase Agreement and the Bonds valid and binding obligations of the City in accordance with their terms are authorized by Minnesota Statutes, Sections 474.01 to 474.13, as amended (collectively, the "Act"); (c) it is desirable that the Bonds in the amount of $1,720,000 be issued by the City upon the terms set forth in the Indenture, under the provisions of which a pledge of and security interest in the City's interest in the Loan Agreement and the payments thereunder (except for certain expenses and indemnification) will be granted to the Trustee as security for the payment of principal of, premium, if any, and interest on the Bonds; (d) the loan payments contained in the Loan Agreement are fixed, and required to be revised from time to time as necessary, so as to produce income and revenue sufficient to • provide for prompt payment of principal of, premium, if any, and interest on all bonds issued under the Indenture (including the Bonds) when due, and the Loan Agreement also provides that the Company is required to pay all expenses of the operation and maintenance of the Project, including, but without limitation, adequate insurance thereon and all taxes and special assessments levied upon or with respect to the site of the Project and payable during the term of the Loan Agreement; and (e) under the provisions of Minnesota Statutes, Section 474.10, and as provided in the Loan Agreement and Indenture, the Bonds are not to be payable from nor charged upon any funds of the City other than the revenue pledged to the payment thereof; the City is not subject to any liability thereon; no holders of the Bonds shall ever have the right to compel any exercise of the taxing power of the City to pay any of the Bonds or the interest thereon, nor to enforce payment thereof against any property of the City; the Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City; and each Bond issued under the Indenture shall recite that the Bonds, including interest thereon, are payable solely from the revenue pledged to the payment thereof and that no Bond shall constitute a debt of the City within the meaning of any constitutional or statutory limitation. • 3. The forms of Loan Agreement, Indenture, Bond Purchase Agreement and Preliminary Official Statement referred to in paragraph 1 are approved. The Loan Agreement and Indenture, with such variations, insertions and additions as the City Attorney may hereafter deem appropriate, are directed to be executed in the name and on behalf of the City by the Mayor and the official seal of the City impressed thereon and attested to by the City Clerk. The Official Statement (the "Official Statement"), in substantially the form of the Preliminary official Statement, with such variations, insertions and additions as the City Attorney may hereafter deem appropriate, is approved. The Council ratifies, confirms and approves the circulation of the Preliminary Official Statement, and authorizes the distribution of the Official Statement, by the Underwriters to dealers and prospective purchasers of the Bonds. Copies of all of the documents shall be delivered, filed and recorded as provided therein. The terms and conditions of the Bond Purchase Agreement are found to be reasonable and advantageous to the City, and the Mayor and City Clerk are authorized and directed to execute the Bond Purchase Agreement in the name and on behalf of the City. • 4. In anticipation of the collection of payments under the Loan Agreement, the City shall proceed forthwith to -5- • issue the Bonds in the aggregate principal amount of $1,720,000, in the form and upon the terms set forth in the Indenture, which terms are for this purpose incorporated in this resolution and made a part hereof. The proposal of the Underwriters to purchase the Bonds upon the terms and conditions set forth in the Bond Purchase Agreement is hereby found and determined to be reasonable and is hereby accepted. The Mayor and City Clerk are authorized and directed to prepare and execute by facsimile signature the Bonds as prescribed in the Indenture and to deliver them to the Trustee; together with a certified copy of this resolution and other documents required by the Indenture, for authentication and delivery to the purchaser. The Trustee is hereby appointed authenticating agent with respect to the Bonds pursuant to Minnesota Statutes, Section 475.55, and the certificate of authentication on the Bonds shall evidence authentication of the Bonds under this authority. 5. The Mayor, City Administrator, City Clerk and other officers of the City are authorized and directed to prepare and furnish to the purchaser of the Bonds, when issued, certified copies of all proceedings and records of the City relating to the Bonds, and such other affidavits and certificates as may be required to show the facts relating to the legality and • marketability of the Bonds as such facts appear from the books and records in the officers' custody and control or as otherwise known to them; and all such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representations of the City as to the truth of all statements contained therein. 6. The approval hereby given to the various documents referred to above includes an approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the City Attorney prior to the execution of the documents. The execution of any instrument by the appropriate officer or officers of the City herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. In the absence of the Mayor or City Clerk, any of the documents authorized by this resolution to be executed may be executed by the Acting Mayor or Deputy City Clerk, respectively. 7. This resolution shall be effective immediately upon its final adoption. • PASSED by the City Council of the City of Hutchinson, Minnesota, this 28th day of August, 1986. Attest: City Administrator (SEAL) Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member and the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted and was presented to the Mayor, who approved and signed the same, which was attested by the City Administrator, -7-