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HUTCHINSON
CITY
CALENDAR
WEEK OF
September 7 ' T 0 September 13
1986,
WEDNESDAY
-10-
10:00 A.M. - Directors Meeting
at City Hall
17:00 P.M. - Budget Meeting
at City Hall
7:00 P.M. - Airport Commiss
Meeting at City
Hall (Upstairs
Auditorium)
SUNDAY
-7-
MONDAY
-8-
D) -)69-,Vj * #1*11A
THURSDAY
-11-
FRIDAY
-12-
TUEIDAY
-9-
PRIMARY ELECTION
2:00 P.M. - Bid Opening for
Lettings No. 11 & 13
at City Hall
8:00 P.M. - City Council Meetin�
at City Hall
SATURDAY
-13-
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
is
TUESDAY, SEPTEMBER 9, 1986
1. Call to Order - 8:00 P.M.
2. Invocation - Reverend Harry Kelm
3. Consideration of Minutes - Regular Meeting of August 26, 1986 and
Special Meeting of August 28, 1986
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Building Official's Report - August 1986
2. Hospital Board Minutes of July 15, 1986
3. Airport Commission Minutes of August 6, 1986
4. Parks & Recreation Board Minutes of July 8 and August 13, 1986
Action - Motion to order minutes and report filed
• 5. Public Hearing - 8:00 P.M.
(a) Assessment Roll No. 218 - Improvement Project 86-08, Letting 8
Action - Motion to close hearing - Motion to reject - Motion to adopt
assessment roll - Motion to waive reading and adopt Resolution No. 8378
(b) Assessment Roll No. 219 - Improvement Project 86-09, Letting 9
Action - Motion to close hearing - Motion to reject - Motion to adopt
assessment roll - Motion to waive reading and adopt Resolution No. 8379
(c) Assessment Roll No. 220 - Improvement Project 85-01-39
Action - Motion to close hearing - Motion to reject - Motion to adopt
assessment roll - Motion to waive reading and adopt Resolution No. 8381
(d) Assessment Roll No. 221 - Improvement Project 86-10, Letting 10
Action - Motion to close hearing - Motion to reject - Motion to adopt
assessment roll - Motion to waive reading and adopt Resolution No. 8380
(e) Improvement Project 86-13
Action - Motion to close nearing - Motion to reject - Motion to approve
project - Motion to waive reading and adopt Resolution
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CITY COUNCIL AGENDA - SEPTEMBER 9, 1986
(f) Improvement Project 86-14, Letting No. 14
Action - Motion to close hearing - Motion to reject - Motion to order
improvement and preparation of plans and specifications - Motion to
waive reading and adopt Resolution No. 8382
(g) Improvement Project 86-12 (CONTINUED HEARING)
Action - Motion to close hearing - Motion to reject - Motion to approve
project - Motion to waive reading and adopt Resolution
6. Communications, Requests and Petitions
(a) Consideration of Request for Parks & Recreation Director to Attend 1986
Minnesota Recreation And Park Association Conference
Action- Motion to reject - Motion to approve request
(b) Consideration of Petition to Complete Surfacing of 600 Block of Roberts
Road South
Action - Motion to reject - Motion to approve and include in 1987
projects
(c) Consideration of Petition By Peace Lutheran Church to Post Sign(s)
On Light Pole At Southwest Corner of Main And Fourth Avenue
Action - Motion to reject - Motion to approve request subject to
State approval
(d) Petition for Sunday Liquor Referendum
Action -
(e) Consideration of Request to Use Boulevard Apron On South And East Side
of Library Square Park for Arts And Crafts Festival September 19-20
Action - Motion to reject - Motion to approve request
(f) Consideration of Request for Building Inspector And Fire Marshal to
Attend Sprinkler Systems Seminar December 4-5, 1986
Action - Motion to reject - Motion to approve request
(g) Consideration of Request for Finance Director to Attend Annual
Minnesota Finance Officers Conference October 15-17
Action - Motion to reject - Motion to approve request
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CITY COUNCIL AGENDA - SEPTEMBER 9, 1986
is (h) Consideration of Request for Senior Center Coordinator and Activities
Supervisor to Attend Annual Senior Center Conference September 24-25
Action - Motion to reject - Motion to approve request
(i) Consideration of Request for Civic Arena Manager to Attend Ice Arena
Manager's Fall Seminar September 11-12
Action - Motion to reject - Motion to approve request
7. Resolutions and Ordinances
(a) Ordinance No. 21/86 - (Rezoning - School District)
Action - Motion to reject - Motion to waive second reading and adopt
(b) Ordinance No. 22/86 - (Zoning Ordinance No. 464 - Section 7.09)
Action - Motion to reject - Motion to waive second reading and adopt
(c) Resolution No. 8373 - Resolution Amending Resolution No. 7854
Establishing Income Guidelines And Asset Limitations for Senior
Citizens Deferred Assessments
• Action - Motion to reject - Motion to waive reading and adopt
(d) Resolution No. 8374 - Resolution For Purchase
Action - Motion to reject - Motion to waive reading and adopt
8. Unfinished Business
(a) Consideration of City Policy Change for Assessment On Water Main to
Elementary School Site (School Road Area)
Action -
(b) Consideration of Request By Victor Swanson for Cash Settlement On
Fence Dispute
Action -
;c) Consideration of Correspondence from Victor Swanson Regarding Weed
Cutting (DEFERRED AUGUST 26, 1986)
Action -
(d) Consideration of Clean Up of Ford Rolfe Third Avenue Property
(DEFERRED AUGUST 26, 1986)
is Action -
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CITY COUNCIL AGENDA - SEPTEMBER 9, 1986
(e) Consideration of Auditing Firm Review of Cash Policies In Other City •
Departments
Action -
(f) Consideration of Plans for Freemont Avenue Cul-de-sac for Greencastle
Site (Project No. 86-15)
Action - Motion to reject - Motion to approve plans and specifications
and set bid date September 23, 1986 at 2:00 P.M. - Motion to waive
readings and adopt Resolutions No. 8375, No. 8376 and No. 8377
(g) Consideration of Additional Study Report for Roberts First Addition
Action -
(h) Consideration of Awarding Bid for Project No. 86-11, Letting No. 11
(Waller Drive) (BIDS OPENED SEPTEMBER 9, 1986)
Action - Motion to reject - Motion to approve and award contract
(i) Consideration of Awarding Bid for Project No. 86-13, Letting No. 13
(Woodridge Addition) (BIDS OPENED SEPTEMBER 9, 1986)
Action - Motion to reject - Motion to approve and award contract •
(j) Consideration of Maplewood Academy Drainage Outlet to Lateral 1 of
County Ditch 18
Action -
9. New Business
(a) Consideration of Amending Policy Handbook On Agenda Deadlines
Action - Motion to reject - Motion to approve amendments
(b) Consideration of Merit Recommendation
Action - Motion to reject - Motion to approve
(c) Consideration of Weed Compliance
Action - Motion to reject - Motion to refer to City Attorney for
amendment to ordinance
(d) Consideration of Subdivision Agreement for Plaza Heights
Action - Motion to reject - Motion to approve subdivision agreement
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CITY COUNCIL AGENDA - SEPTEMBER 9, 1986
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10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment
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MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
• TUESDAY, AUGUST 26, 1986
1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow-
ing were present: Alderman Mike Carl (arrived at 9:30 P.M.), Alderman John
Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L.
Ackland. Also present: City Administrator Gary D. Plotz, Director of En-
gineering Marlow V. Priebe, and City Attorney James Schaefer.
2. INVOCATION
The invocation was given by the Reverend Wesley Vagle.
3. MINUTES
The minutes of the bid openings of August 11, 1986 were approved as dis-
tributed and the minutes of August 12, 1986 were approved as amended.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FINANCIAL REPORT - JULY 1986
2. PLANNING COMMISSION MINUTES OF JULY 15, 1986
• 3. NURSING HOME BOARD MINUTES OF JULY 24, 1986
(b) CONSIDERATION OF APPOINTMENTS:
1. EMPLOYEE EDUCATIONAL INCENTIVE COMMITTEE - DICK PHILLIPS
ROGER HAGGENMILLER
(c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE SERVICE CHARGE
(d) CONSIDERATION OF LICENSES FOR ST. ANASTASIA CHURCH'S FALL FESTIVAL
SEPTEMBER 21, 1986
1. "ON SALE" NON -INTOXICATING MALT LIQUOR LICENSE
2. GAMBLING LICENSE
3. BINGO LICENSE
The motion was made by Alderman Torgerson, seconded by Alderman Mlinar,
to order the minutes and report filed, ratify the appointments, approve
the request, and issue licenses. Motion carried unanimously.
5. PUBLIC HEARING - 8:00 P.M.
(a) FEDERAL REVENUE SHARING BUDGET
Mayor Ackland called the hearing to order at 8:15 P.M. No one was
present to be heard. The motion was made by Alderman Torgerson to
close the hearing at 8:17 P.M. Alderman Mikulecky seconded the mo-
tion and unanimously carried.
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CITY COUNCIL MINUTES - AUGUST 26, 1986
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Alderman Torgerson moved to adopt the budget as proposed. Motion sec-
onded by Alderman Mlinar and carried unanimously.
(b) IMPROVEMENT PROJECT NO. 86-12 - CONTINUED FROM AUGUST 12, 1986
Mayor Ackland called the continued hearing to order at 8:18 P.M.
Director of Engineering Priebe reported on a meeting with MN/DOT regard-
ing the proposed service road.
Mr. Gene Setrum, MN/DOT representative, presented a layout for a serv-
ice road between School Road and California Street which was discussed
extensively. He also had an alternate service road plan that incorpor-
ated changing the left turn islands and moving Plowman's entrance to
the east. Mr. Setrum stated money might be available from the State to
assist in building the service road.
Mr. Arlie Schlecht commented that Plowman's building was up to the
right-of-way. He further suggested that the affected property owners
and City staff meet to discuss the issue. The City Council then di-
rected the City Engineer to meet with the five property owners to try
to come up with a solution.
Mr. Jerry Hammerel from Big Bear inquired about the timeframe of the •
project.
Engineer Priebe commented the service road between Plowman's and Big
Bear would have a temporary surface and be a 429 project. It was his
recommendation to continue the hearing.
The motion was made by Alderman Torgerson to continue the hearing until
such time as an agreement could be reached on a 429 project. Motion
seconded by Alderman Mlinar and unanimously carried.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) REVIEW OF 1985 FINANCIAL STATEMENTS BY AUDITING FIRM OF CHARLES BAILLY
& COMPANY
Mr. Vern Grabow of Charles Bailly & Company reviewed the City's 1985
financial statements. Several recommendations were given for improve-
ments in controls and procedures.
Following discussion, the motion was made by Alderman Torgerson, sec-
onded by Alderman Mikulecky, to authorize the City's accounting firm to
review cash funds and make a recommendation to the City Council on how
existing and proposed cash funds in the police department should be
handled and explain where all police department funds have been expend-
ed for the past three years (1983-85). Motion carried unanimously. is
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CITY COUNCIL MINUTES - AUGUST 26, 1986
Alderman Torgerson amended the motion to include a review of cash poli-
cies in other departments. Motion seconded by Alderman Mikulecky and
unanimously carried.
After discussion, it was determined the City Council will discuss the
amendment concerning all departments as an agenda item at the next
Council meeting for further clarification on fees from Charles Bailly.
(b) CONSIDERATION OF REQUEST FOR FIRE MARSHAL TO ATTEND FIRE INSTRUCTORS
ASSOCIATION FALL CONFERENCE AND CHIEFS CONFERENCE SEPTEMBER 20-21, 1986
The motion was made by Alderman Torgerson, seconded by Alderman Mlinar,
to approve the request. Motion carried unanimously.
(c) CONSIDERATION OF REQUEST FOR TRANSIT COORDINATOR TO ATTEND TRANSIT
CONFERENCE SEPTEMBER 17-18, 1986
Alderman Mlinar moved to approve the request. Motion seconded by Ald-
erman Torgerson and unanimously carried.
(d) CONSIDERATION OF REQUEST FOR USE OF LIBRARY SQUARE FOR ARTS AND CRAFTS
FESTIVAL SEPTEMBER 19-20, 1986
• The motion was made by Alderman Mlinar to approve the request. Alder-
man Torgerson seconded the motion and carried unanimously.
Executive Director Gary Blythe inquired if the apron to the street
could be used for the arts and crafts festival. This item will be
addressed at the next Council meeting.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 20/86 - ORDINANCE AMENDING SECTION 710:00 OF THE 1974
ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY
ADDING SUBDIVISION NO. 20 THERETO, RELATIVE TO "TRAFFIC, LOCAL
REGULATIONS"
Alderman Mlinar moved to waive the second reading and adopt Ordinance
No. . Motion seconded by Alderman Carls and unanimously carried.
(b) RESOLUTION NO. 8365 - RESOLUTION FOR PURCHASE
The motion was made by Alderman Carls, seconded by Alderman Mlinar, to
waive reading and adopt Resolution No. 8365. Motion carried unani-
mously.
(c) RESOLUTION NO. 8367 - RESOLUTION FOR AGREEMENT BE"WEEN CITY AND STATE
FOR PURCHASE OF UNICOM RADIO
• Alderman Carls moved to waive reading and adopt Resolution No. 8367.
Motion seconded by Alderman Mikulecky and unanimously carried.
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CITY COUNCIL MINUTES - AUGUST 26, 1986
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(d) RESOLUTION NO. 8368 - CITY OF HUTCHINSON RESOLUTION OF APPLICATION
AND AUTHORIZATION TO EXECUTE AGREEMENT AND CERTIFICATIONS
It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to
waive reading and adopt Resolution No. 8368. Motion unanimously car-
ried.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF REQUEST FOR CDC EXECUTIVE DIRECTOR AND CITY
ADMINISTRATOR TO ATTEND ANNUAL BOARD RETREAT OF THE CDC SEPTEMBER 4-5
(DEFERRED AUGUST 12, 1986)
Following discussion that the retreat should be held locally, Alder-
man Carls moved to approve the request. Motion seconded by Alderman
Torgerson and failed four to one, with Alderman Torgerson voting aye
and Aldermen Carls, Mlinar, Mikulecky and Mayor Ackland voting nay.
(b) CONSIDERATION OF CLEAN UP OF FORD ROLFE THIRD AVENUE PROPERTY
(DEFERRED AUGUST 12, 1986)
City Attorney Schaefer reported the property owner had 20 days to clean
up his property, and the time had not elapsed. No action was taken.
(c) REVIEW OF FIRST AND SECOND QUARTER STATUS REPORT ON 1986 OBJECTIVES •
(DEFERRED JULY 22, 1986)
City Administrator Plotz reviewed the 11 items on the objectives list.
It was the consensus of the Council to schedule a special meeting for
September 3, 1986 at 7:00 P.M. to review the consulting fees of Dono-
hue for Phase III of the wastewater treatment plant. Discussion was
also given to the possibility of putting out a City calendar for 1987.
(d) CONSIDERATION OF PAYMENT FOR INSTALLATION OF LIBRARY HANDICAP RAMP
Following discussion, Alderman Mikulecky made the motion that the City
Council would back up the Mayor's position to request the architect pay
the cost for the library handicap ramp installation. Motion seconded
by Alderman Mlinar and unanimously carried.
(e) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICES LICENSE BY FAMILY
PLUS INC. AT 40 HOUR WEEK (DEFERRED AUGUST 12, 1986)
Mr. Curt Watson, counsellor for Family Plus Inc., explained the pur-
pose of the non-profit organization was to work with people who had
chemical or behavior problems. The money collected would be used in
the McLeod and Carver County area.
Following discussion, Alderman Torgerson moved to approve issuing a
license to Family Plus Inc., with the stipulation that funds be used in i
the Hutchinson area. Motion seconded by Alderman Mlinar and carried
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CITY COUNCIL MINUTES - AUGUST 26, 1986
unanimously. It was requested that the organization provide the City
with a report at the end of a six-month period.
(f) CONSIDERATION OF FREEMONT AVENUE CUL-DE-SAC FOR GREENCASTLE SITE
Mr. Newell Weed expressed concern regarding the cul-de-sac and occu-
pancy requirement for the Greencastle building inasmuch as some of the
residents were ready to move in. He also questioned whether the City
had an ordinance that required a cul-de-sac on property leading into a
fie'd.
The agreement between the City of Hutchinson and the developer was re-
viewed for clarity. City Attorney Schaefer suggested a written agree-
ment from the developer to cover a five year period in which he could
put in the cul-de-sac.
It was the consensus of the Council that the cul-de-sac was required.
Alderman Carls moved that the cul-de-sac be completed as of November 1,
1986 so as to assist Greencastle to make the building more readily
available for occupancy. Motion seconded by Alderman Mikulecky and
carried four to one, with Alderman Torgerson voting nay.
Fire Marshall Field requested that the occupancy date not be approved
• at this time.
Following discussion of three optional plans submitted for the cul-de-
sac, Alderman Mlinar moved to approve plan No. 3 which was equally di-
vided between the City and Greencastle property. Motion seconded by
Alderman Carls. The motion was amended by Alderman Mikulecky to make
the cul-de-sac a no parking zone. Amended motion seconded by Alderman
Mlinar and carried, with Aldermen Carls, Mlinar and Mikulecky voting
aye, Mayor Ackland voting nay, and Alderman Torgerson abstaining. The
main motion carried, with Aldermen Carls, Mlinar and Mikulecky voting
aye, Mayor Ackland voting nay, and Alderman Torgerson abstaining.
Alderman Mlinar moved to order the preparation of plans and specifica-
tions for the cul-de-sac. Motion seconded by Alderman Carls and car-
ried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
The motion was made by Alderman Torgerson, seconded by Alderman Carls,
to authorize discontinuation of service as recommended unless other ar-
rangements had been made. Motion unanimously carried.
(b) CONSIDERATION OF APPLICATION FOR TRANSIENT MERCHANTS PERMIT BY VILLAGE
• HOME ENTERTAINMENT CENTER FOR SEPTEMBER 6-7, 1986
Alderman Carls moved to approve the application and issue the permit.
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CITY COUNCIL MINUTES - AUGUST 26, 1986
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Motion seconded by Alderman Mlinar and carried unanimously.
(c) CONSIDERATION OF SETTING 1987 BUDGET REVIEW DATES
After discussion, the motion was made by Alderman Torgerson, seconded
by Alderman Carls, to set a budget review date for September 10 at 7:00
P.M. Motion unanimously carried.
(d) CONSIDERATION OF ADOPTING ASSESSMENT ROLL NO. 222, SHADY HAVEN SUBD.
The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar,
to adopt assessment roll No. 222 and to waive reading and adopt Resolu-
tion No. 8366. Motion carried unanimously.
(e) CONSIDERATION OF INCOME GUIDELINES FOR SENIOR CITIZEN DEFERRED
SPECIAL ASSESSMENTS
Following discussion, Alderman Carls moved to approve the recommended
eight percent increase for senior citizen deferred assessment income
guidelines. Motion seconded by Alderman Mlinar and unanimously car-
ried.
(f) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENTS
Alderman Mlinar moved to approve the deferred assessment for George •
Luthens. Motion seconded by Alderman Mikulecky and carried unani-
mously.
(g) CONSIDERATION OF CORRESPONDENCE FROM VICTOR SWANSON REGARDING WEED
CUTTING
City Forester Mark Schnobrich reported on the weed cutting incident
affecting Victor Swanson. Following discussion, Alderman Mlinar moved
to defer to September 9 meeting. Motion seconded by Alderman Torger-
son and unanimously carried.
(h) CONSIDERATION OF FALL LEAF COMPOSTING PROJECT
Chairman Schnobrich commented on the Solid Waste Management Commit-
tee's proposal for a fall leaf composting project. After discussion,
The motion was made by Alderman Torgerson, seconded by Alderman Miku-
lecky, to approve the project. Motion carried unanimously.
(i) CONSIDERATION OF TRAIL LICENSE AGREEMENT BETWEEN CITY AND MN/DNR
Mr. Bob Kaul of the DNR was present to answer questions regarding the
trail license agreement. Following discussion, Alderman Mikulecky
moved to approve and enter into a contract. Motion seconded by Alder-
man Torgerson and unanimously carried. •
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CITY COUNCIL MINUTES - AUGUST 26, 1986
(j) CONSIDERATION OF TRAIL LICENSE AGREEMENT BETWEEN PARKS & RECREATION
DEPARTMENT AND MN/DNR
The motion was made by Alderman Mikulecky, seconded by Alderman Torger-
son to approve and enter into a contract. Motion carried unanimously.
(k) CONSIDERATION OF GRADE CLASSIFICATION ADJUSTMENTS
Mayor Ackland stated this item was deferred to the budget meeting.
(1) CONSIDERATION OF REZONING SUBMITTED BY SCHOOL DISTRICT NO. 423 WITH
FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
Following discussion, Alderman Torgerson moved to approve the rezoning
and to waive the first reading of ordinance No. 21/86 and set second
reading for September 9, 1986. Motion seconded by Alderman Mlinar and
carried unanimously.
RECESS: The City Council adjourned for a five minute recess at 9:37 P.M.
(m) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY DELORIS AND
CLARENCE FREITAG WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
WITH CONTINGENCIES
• Alderman Torgerson reported he had visited the home and found it to be
comfortable for the elderly. The main concern was that it met the re-
quirements of the conditional use permit. After discussion, Alderman
Torgerson moved to approve the conditional use permit and to waive
reading and adopt Resolution No. 8356. Motion seconded by Alderman
Mlinar and unanimously carried.
(n) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY PURE CULTURE
PRODUCTS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
Following discussion, the motion was made by Alderman Mikulecky, sec-
onded by Alderman Torgerson, to approve the conditional use permit and
waive reading and adopt Resolution No. 8357. Motion carried unani-
mously.
(o) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY FRANCES CANNON
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSINO
After discussion, Alderman Carls moved to approve the conditional use
permit and to waive reading and adopt Resolution No. 8358. Alderman
Mlinar seconded the motion and unanimously carried.
(p) CONSIDERATION OF PRELIMINARY AND FINAL PLAT SUBMITTED BY KEN SANTELMAN
OF SANTELMAN'S SECOND ADDITION WITH FAVORABLE RECOMMENDATION OF
• PLANNING COMMISSION
Following discussion, the motion was made by Alderman Carls, seconded
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CITY COUNCIL MINUTES - AUGUST 26, 1986
by Alderman Torgerson, to approve the final plat and to waive reading
and adopt Resolution No. 8359. Motion carried unanimously.
(q) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE #464, SECTION 7.09 WITH
FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, Alderman Torgerson moved to approve the amendment and
to waive first reading of ordinance No. 22/86 and set second reading
for September 9, 1986. Motion seconded by Alderman Mikulecky and car-
ried unanimously.
(r) CONSIDERATION OF PROPOSED REGISTERED LAND SURVEY SUBMITTED BY RICHARD
SCHMIDTBAUER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
Following discussion, the motion was made by Alderman Torgerson, sec-
onded by Alderman Mlinar, to approve the registered land survey and to
waive reading and adopt Resolution No. 8363. Motion unanimously car-
ried.
(s) CONSIDERATION OF FINAL PLAT OF PLAZA HEIGHTS SUBMITTED BY ALBERTSON AND
HERMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, Alderman Mlinar moved to approve the final plat and
to waive reading and adopt Resolution No. 8360. Motion seconded by
Alderman Carls and carried unanimously.
(t) CONSIDERATION OF FINAL PLAT OF WOODRIDGE SUBMITTED BY MIKULECKY AND
COMPTON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
Following discussion, the motion was made by Alderman Torgerson, sec-
onded by Alderman Carls, to approve the final plat and subdivision
agreement and to waive reading and adopt Resolution No. 8361. Motion
carried four to zero, with Alderman Mikulecky abstaining from voting.
(u) CONSIDERATION OF FINAL PLAT OF SCHMIDTBAUER'S THIRD ADDITION WITH
FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, Alderman Mlinar moved to approve the final plat and
subdivision agreement and to waive reading and adopt Resolution No.
8362. Motion seconded by Alderman Torgerson and unanimously carried.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
Administrator Plotz reminded the Council of a special meeting on Aug-
ust 28 for a public hearing to refinance the telephone company's IRB.
Also, the Council was informed of an August 28 meeting for the Police
Civil Commission.
It was reported that the City of Hutchinson had not received any LAWCON
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CITY COUNCIL MINUTES - AUGUST 26, 1986
grants from its recent applications for bass pond development and arena
parking lot improvements.
Mr. Plotz stated no fence had ever been installed by Victor Swanson on
the property adjacent to the mini -storage in the Industrial Park as
authorized by the City Council. Now Mr. Swanson is requesting a cash
settlement of $1,500 in the form of a special assessment reduction. He
would like this item on the next Council agenda.
A meeting regarding disaster preparedness was held today. It was de-
cided that the Council and key local industry representatives should be
involved and view a film. Therefore, a meeting date will be establish-
ed after the budget meetings are over.
The City Administrator reported Bonnie Baumetz would replace the pres-
ent Planning Commission secretary who has resigned her position, and
the receptionist position will be advertised.
(b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Director of Engineering Priebe reported on lettings No. 11 and No. 13.
He requested Council approval of the plans and specifications for Let-
ting No. 13 and authorization to advertise for bids on September 9,
• 2:00 P.M., for Lettings No. 11 and No. 13.
Following discussion, Alderman Mlinar moved to order and approve plans
and specifications, set bid date of September 9 at 2:00 P.M., and to
waive readings and adopt Resolutions No. 8369, No. 8370, and No. 8371.
Motion seconded by Alderman Carls and unanimously carried.
(c) COMMUNICATIONS FROM ALDERMAN MIKE CARLS
Alderman Carls inquired about the status of the plaques to be presented
to out -going board and commission members.
Concern was expressed regarding the City serving beer at the picnic and
the City's liability in the event of an accident. Alderman Carls re-
ported the hospital had discontinued serving beer at its party, and he
suggested the Council discuss a policy at some future meeting.
(d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON
Alderman Torgerson stated he had been contacted by Kraus -Anderson re-
garding available space for a satellite liquor store in the mall area.
Additional information will be forthcoming.
(e) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY
• Alderman Mikulecky updated the Council members on the police station
project. He reported the architect was over budget, and the committee
requested the architect to make cuts to reduce the construction cost.
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CITY COUNCIL MINUTES - AUGUST 26, 1986
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11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Mlinar to approve and authorize pay-
ment from the appropriate funds. Motion seconded by Alderman Miku-
lecky and unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 11:55 P.M.
•
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MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
THURSDAY, AUGUST 28, 1986
The special meeting was called to order by Mayor Ackland at 7:15 P.M. The
following were present: Alderman John Mlinar, Alderman Marlin Torgerson,
Alderman Pat Mikulecky and Mayor Paul L. Ackland. Absent: Alderman Mike
Carls. Also present: City Administrator Gary D. Plotz and City Attorney
James Schaefer.
The public hearing was called to order, and it was reported that the purpose
of the meeting was to refinance the industrial revenue bond previously issued
to the Hutchinson Telephone Company.
Following discussion, the motion was made by Alderman Mlinar, seconded by
Alderman Torgerson, to approve the refinancing and to waive reading and
adopt Resolution No. 8372. Motion unanimously carried.
City Administrator Plotz reported the primary election would be on the date
• of the next Council meeting, and it was requested that the Council change
the meeting time to 8:00 P.M. Alderman Mlinar moved to reschedule the Sep-
tember 9, 1986 City Council meeting to 8:00 P.M. Motion seconded by Alder-
man Torgerson and carried unanimously.
There being no further business, the meeting adjourned at 7:20 P.M.
0
MINUTES
JOINT MEETING - HUTCHINSON CITY COUNCIL
AND POLICE CIVIL SERVICE COMMISSION
THURSDAY, AUGUST 28, 1986
The joint meeting of the City Council and Police Civil Service Commission was
called to order by Mayor Ackland at 7:45 P.M. Present were: Mayor Paul L.
Ackland, Alderman Marlin Torgerson, Alderman Pat Mikulecky, City Administrator
Gary D. Plotz, City Attorney James Schaefer, Commissioner Robert Prochnow and
Commissioner W. G. Miskoff.
Mayor Ackland explained that former Commissioner Joseph Dansereau was not re-
appointed to the Police Commission in accordance with the new City Council
policy to reduce the length of term served on a board or commission. The new
appointee was Jeff Haag, who was absent from the meeting.
It was stated that no minutes of Police Commission meetings were recorded since
1979. In response, the Commissioners reported very few meetings had been held
because they were not necessary. The Police Department had requested some meet-
ings with the Commissioners, and minutes were available in the Police Depart-
ment.
In reviewing the responsibilities of the Police Civil Service Commission, the
Commissioners considered their main purpose to be in the area of hiring police-
men, and no new police officers had been hired in several years.
Mayor Ackland commented that the current departmental manual was dated August
1985. He questioned the policy which allowed the Police Chief to suspend an
employee for 60 days without a Police Commission hearing. The Mayor also re-
quested the Commission to review the area of authority over the Police Depart-
ment.
The Commissioners were informed that the City Council had authorized the City's
accounting firm of Charles Bailly & Company to review the three cash funds in
the Police Department (crime prevention, petty cash and employee fund) for the
years 1983-85. It was felt that these funds had been improperly used, and a new
policy would be established for the future.
The Mayor stated he did not feel he was receiving full cooperation from the
Police Department in obtaining personnel data and records requested. The Com-
missioners commented that if they had been contacted, they could have assisted
in obtaining the requested materials.
In the absence of Commissioner Jeef Haag and Police Chief O'Borsky, it was de-
termined to hold another meeting in early September.
The meeting adjourned at 8:15 P.M.
0
•
•
•
.owu C-404 Period
C
m w1n<D
• e. permits
issued I AUGUST 196
PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH
` U.S. DEPARTMENT OF COMMERCE
•uREAu a� rwa cE..aar
(vleeas CgrK! a^Y •^vs in he. or •OdrKa)
REPORT OF BUILDING OR ZONING
PERMITS ISSUED AND LOCAL
PUBLIC CONSTRUCTION
103500 27 a 9999 065 1 0
26 9999 02730
CENSUS USE ONLY
HONER PITTMAN SLOG OFF
CITY HALL 37 WASHINGTON AVE HEST
HUTCHINSON RN 55350
Has the 1.21-Phic C-1-1-90 Of this permit
system changed during this period?
0 No ❑ Yes - Explain in comments
If no permits were Issued during this
B -re-- -f die Can...
(ease read the,nstrucnons before
period, ..to, (K) in be. and return
a
MAIL THIS 1201 East Tenth Street completing
fano. For further help.
fom r — `
COPY TO Jeffersonville, Ind. 47132 call
collect (301) 763-7244.
Section I -NEW RESIDENTIAL HOUSE.
PRIVATELY OWNED
PUBLICLY OWNED
Number
Valuation of
Number I Valuation of
construction
KEEPING BUILDINGS AND tum
No,
MOBILE HOMES
ildinp Nu°qsting
consbuctim
1cam, conn/ BuildinP
Itaasm
ui((sg (Om,11 cental
711
(a)
bbl Itl
(d1
(el Igl
One -family houses, detached
101
One -family houses attached, each unit
separated from adjoining unit(s) by a
wall that extends from ground to roof
102
Two-family buildings
103
Three- and four -family buildings
104
Five -or -more family buildings
105
TOTAL (S. of 101-1051
109
3
20
470,351
Mobile homes
112
3
3
Section II - NEW RESIDENTIAL NOH-
PRIVATELY
OWNED
PUBLICLY OWNED
Number
Val uabon of
Numbs
Valuation of
construction
HOUSEKEEPING
Item
N0
uildings
Rooms
uildings
BUILDINGS
construction
(Omit cental
Rmms lOmn cental
-
la)
Ibl
lcl
(dl
lel
IU Igl
Hotels, motels, and tourist cabins
intended for transient accommodations
213
Other nonhousekeeping shelter
214
111'Section III -NEW NONRESIDENTIAL
PRIVATELY OWNED
PUBLICLY OWNED
Number
Valuation of
Number Valuation of
BUILDINGS
Itam
NO.
tonstrudian
(Omit cerin)
ausmg construction
Bui ld log units IOmrt [mist
Housing
uildings IS
is)
Ibl Incl)
Idl
lel tll lel
Amusement and recreational buildin s
318
Churches and other veli sous buildin s
319
Industrial buildings
320
Parkin ara es (open to eneral public)
321
Service stations and repay arages
322
Hospitals and other institutional buildin s
323
Office, bank. and professional buildin s
324
Public works and utilities buildin s
325
Schools and other educational buildings
326
Stores and other mercantile buildin s
327
1
16,000
Other nonresidential bulldings
328
3
1,452
Structures other than bul'.dines
329
Section IV - ADDITIONS AND
ALTERATIONS
l
c c_ An increase In the number of housing
units (in the housing units column,
n enter only the number of additional
i r units)
433
No change in the number of
a "
housing units
434
20
60,900
A w
C
�
A decrease in the number of housing
o ^
units (in the housing units column,
w
enter only the number of decreased
4
units)
435
Residential garages and carports
(attached and detached)
436
5
41 771
All other buildings and structures
437
5
379,4137
2 -Signs
42 Permits - $969,961.00 Total Valuation
a.vww . ... ....
Item
Writhes,
Valuation al
mxr
Valuation of
-
No.
Housing
construction uildings,
Housing
COm�rceebn
uildings
units
f0inll canis)
units
is)
lo)
lel
Id)
lel
IN
'RI
Nonclsidenual and nonhousekeeping
buildings to housekeeping buildings
540
Housekeeping buildings to nonresidential
and nonhousekeeping buildings
541
S.Cliaa VI - DEMOLITIONS AND
RAZING OF BUILDINGS
One -family buildings attached
and detached
645
Two-family buildings
646
Three- and four -family buildings
647
Five -or -more family buildings
648
All other buildings and structures
649
Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500.000 OR MORE
Please provide in the space below, additional
information for each individual permit valued at $500.000 or mare
entered in sections I through V.
hemi4
iyn of
Number of
Number
Irom
Name and address, of
ction
housing
of
Description
p
owner, a, builder
omt j
units
buildings
I-V
(p)
l
I0
(g)
a)
(b)
KIM of building_____________________________________b
Td)(e
Kind of building
____________________
ublic
Site addre5a
----------------------
KIM of building
________________
TlY address
--------------
_________
EPuu,',blic
Kind of Wilding
_______------------
Site address
_______________________
Kind of Wilding
_______________________
❑Private
SHe adares5
-----------------------'`Public
Kind of building
Private
____________________
17 Public
Site address------------------------
Kim of Wi lding
❑Private
____________________
Site addrl5l
________________
_____
`IPumic
--
_' Private
1
__i
--Public
EK.M.t
Private
___________
-- ---- ----- - -----
--Public
comments
Name of person to contact regarding this report
Telemne
Area code
Numder
Enenvon
Title
612
507-5151
210
Buildificial
.on.. c 0', a-.....
E
•
F, -I
L J
HUTCHINSON COMMUNITY HOSPITAL
• Regular Board of Directors Meeting - July 15, 1986
Large Conference Room - 4:00 PM
Present: Rev. Thor Skeie, President; Rolly Balke, Secretary; Mike Carls,
Trustee; Bob Durfee, Trustee; Dr. Carl Bretzke, Chief of Staff
Absent: Joan Ewald, Vice -President; Dori Johnson, Trustee
Others Present: Philip Graves, Administrator, Frank Seivert, Director of
Finance; Jane Lien, Director of Nursing Services; Virginia Penk,
KDUZ/KKJR Radio; Jane Hodgins, Hutchinson Leader; Sherrie Krueger,
Recording Secretary; Richard and Dave Westlund, Westlund Associates;
Harley Albers, Albers Insurance Agency; Vern Silvernale and
Barbara Dixon, Minnesota Hospital Association.
Prior to the regular board of directors meeting a special educational
session was held. At 4:15 PM Graves introduced Mr. Vern Silvernale,
Vice -President for Finance for the Minnesota Hospital Association, and
Ms. Barbara Dixon, Manager of Trustee Services for the Minnesota
Hospital Association.
Mr. Silvernale first addressed several current issues in healthcare,
including Medicare inclusion of capital into the DRG payment, changes
to Medicaid reimbursement and changes to Medicare reimbursement. He
further commented on the outcome of these changes. He stated that in the
future small hospitals will have a difficult time accessing capital and
that, as a result, many hospitals may close when they need money for their
physical plant or when they lose their physician. Mr. Silvernale stressed
the need for management information, particularly comparative information,
noting that this is where financial ratios can be a useful too. He explained
several of the ratios via overhead and handouts. Mr. Silvernale also
stressed to board members the importance of their role in ascertaining
the healthcare needs of the community.
Ms. Dixon briefly addressed the board regarding the role of MHA's trustee
services department. She presented to the board information on self-
evaluation and also discussed the concept of a designated trustee -liaison
person.
At this point the meeting adjourned for dinner. Following dinner the
regular board of directors meeting was called to order by President
Skeie at 6:22 PM.
Minutes of Past Meetings. The minutes of the June board of directors
meeting were presented. Following discussion:
Motion was made by Balke, seconded by Bretzke, to approve
the minutes of the June 17th, 1986, board of directors
meeting as presented. All were in favor. Motion carried.
Medical Staff Meeting Minutes. Dr. Bretzke briefly reviewed the minutes
of the July, 1986, regular meeting of the medical staff. No unusual
comments were made.
Page Two•
Regular Board of Directors Meeting
July 15, ""
employee
Old Business.
representatives. He distributed o ing°ard
that
A.
Ph'
sicians' Health Plan. Graves informed the board
a meetingse em
re
of empl°Yee comments following er rates with the
meetings had been held with better coverage and cheap employees.
members a recap regarding
several COandnalsooting any negative commeniso made
dhealth insurance
PHP plan, copies of a survey of emp Y
He also distributed c°p itals. Various me°nberbOf meloyeesrd
coverage at other area hosp favorable respself-insurequestioned
commented on the overwhelming ital. Harley Albers responded, as
Durfee noted that the schooltheshospt his is now a t feasibledfor he
the feasibility that t
agent for the school district,
hospital due to its smaller size and usage
Following
discussion: seconded by Carls, to change employee
Motion was made by Durfee,
e from B1uCarlossseeie andeBalke
to
health ins' ance Health Plan• Durfee,
Physicians Bretzke voted against. Motion carried.
voted in favor, of hiring an agent -of -record •
ossibility . Graves recommends
The board then discussed the P lan for employeesuestions
Graves also pointed out
agent at this time and that any
to broker the health insurance P to PHP
that we do not choose an
or problems be addressed directly
dealing directly with PHP we can save an additional 290
ted
that by , Carls questioned°anduGravesa would ass
(or approximately $3,000) do not have an agentwould assist
_
employees questions �{ we Personnel Director, regarding
emp Y possible Linda Ziemer>
that as much as p to hire additional
i{ need be, Linda would contact PHP direr y Graves
employees and, Would not be.
questions. Carls also asked if it would be necly w
feel we need an agent in the future we can
personnel and Graves indicated that it definitely
further noted that
re ared
hire one at that Point- ent> PO out that he had Pt doesn't
ance
Harley
Albers, local ins. hospital; now the hospital is saying
the bid on behalf of the hosp Burns Manor
need him. employees. Rich Westlundfinclud'ing Associates,
He indicated that his role would be that of an intermediary
acting
on behalf of the emp Ygroups,
indicateHo that his firm handles several PH
Nursing
Following discussion: Skeie, to hire an agent
Balke, seconded by lan. All were
Motion was made by to ee health insurance p
of record for
the
against. o failed. Y
Page Three
Regular Board of Directors Meeting
• July 15, 1986
New Business.
A. Medical Center Agreement. The board reviewed the lease (along with
proposed changes from the Medical Center) between the Medical Center
and the hospital for the additional 3,000 square feet of expansion
space. Graves pointed out that this is essentially the same lease
we currently have with the Medical Center.
Following discussion:
Motion was made by Durfee, seconded by Carls, to approve
the lease with the Medical Center. Durfee, Carls, Skeie
and Balke voted in favor; Bretzke abstained due to conflict
of interest. Motion carried.
Carls questioned whether the city could be held accountable for
certain expenses such as parking lot maintenance or snow removal
should the hospital fail to act. Following further discussion:
Motion was made by Carls, seconded by Balke, to request an
opinion from the city attorney as to whether or not the
hospital board has authority to enter into this lease or
whether it should be an act of the City Council. Durfee,
Carls, Skeie and Balke voted in favor; Bretzke abstained
due to conflict of interest. Motion carried.
B. Financing of Medical Center Construction: The lowest bid for the
Medical Center renovation is $165,000. The hospital will be loaning
the Medical Center $200,000 ($165,000 for construction costs plus
$35,000 for equipment and furnishings) at an interest rate of 10%.
The board reviewed the promissory note.
Following discussion:
Motion was made by Balke, seconded by Durfee, to approve
financing for the Medical Center renovation as set forth
by Maiers and Graves. Balke, Durfee, Skeie and Carls were
in favor; Bretzke abstained due to conflict of interest.
Motion carried.
C. Promotion of Frank Seivert. Graves informed the board that Frank
Seivert had recently been promoted to Director of Finance. Graves
is requesting that the board give Seivert the authority to sign
and endorse hospital checks in his absence. Following discussion:
Motion was made by Carls, seconded by Durfee, to grant authority
to Frank Seivert, Director of Finance, to sign and endorse
40 hospital checks in the absence of the Administrator.
Page Four
Regular Board of Directors Meeting
July 15, 1986 •
New Business (Continued)
D. PPO. Graves informed the board that he and Brenda Maiers of the
Medical Center are working with SelectCare and Hutchinson Technology
to put together a PPO arrangement for HTI employees. HTI will be
offering their employees an HMO -- Med Centers Health Plan -- for
which Hutchinson Hospital and Hutchinson Medical Center are not
currently providers. Graves hopes that our PPO will be another
alternative for HTI employees. Graves indicated that he may call
a special joint meeting with the hospital board and the Medical
Center in order to finalize an agreement.
E. New Physician. Graves informed the board that Dr. John Zenk,
an internist, will be starting with the Hutchinson Medical Center
next week and that his staff application will come to the board
for approval at next month's meeting. Bretzke informed the board that
Dr. Zenk is a graduate of the Hennepin County Medical Center residency
program in internal medicine and comes highly recommended.
F. Second Quarter Status Report. The board reviewed the second quarter
objective status report. As a part of objective M05 the trustees
discussed a possible board planning retreat. It was the consensus
of trustees to invite an outside facilitator; Skeie suggested a CEO
from another healthcare facility. Balke stated that he felt it was
40
necessary to have as many physicians attend as possible. Skeie
appointed himself and Carls as a subcommittee to discuss with the
Administrator possibilities for a Board of Trustees planning retreat.
Statistical Report. The report was presented. It was indicated that we
had approximately the same number of admissions as the previous month,
with a percentage of occupancy at 35.6%. The number of newborns is down,
but the number of surgeries performed is up. Graves informed the board that
the medical students staffing the ER on weekends have been very busy.
Accounts Payable. The accounts payable were presented to the board.
Following discussion:
Motion was made by Balke, seconded by Durfee, to approve the
listing of accounts payable and cash disbursements in the amount
of $541,384.79. All were in favor. Motion carried.
Financial Statements. The financial statements for June were presented.
In reviewing the statements, Graves noted that the Mental Health Unit
showed a year-to-date gain of $51,000.
0
LI
n
LJ
Page Five
Regular Board of Directors Meeting
July 15, 1986
Departmental Reports.
A. Director of Mental Health Unit. The report was presented. No unusual
comments were made.
B. Education Coordinator. The report was presented. No unusual comments
were made.
C. Dietitian. The report was presented. No unusual comments were made.
Auxiliary Meeting Minutes. The minutes were presented. No unusual comments
were made.
Patient Satisfaction Surveys. Those patient satisfaction surveys received
since the last board meeting were reviewed by those present.
Other.
A. Hypertension Unit. Carls requested information about the feasibility
of beginning some type of preventive or early -warning hypertension
program at HCH. This will be brought up again at the board planning
retreat.
B. Dassel Satellite Office. Carls inquired about the status of the Dassel
satellite office, noting that this was not a 1986 objective. Graves
indicated that it was a continuing objective from 1985 and that he had
recently been in contact with Dr. Wolff who would like to discuss
the possibility of HCH putting a physician in Dassel in partnership
with him. Graves will be discussing this further with Dr. Wolff and
will keep the board informed on this topic.
Adjournment. The meeting was adjourned by President Skeie at 8:30 PM.
Respectfully submitted,
J/t"" i' AA�
Sherrie Krueger Rolly Balke
Recording Secretary Secretary
SK
h=1INSON COH-U ITY 110SPITAL,
BUDGL'P OOMPARISONS - NATURAL CATEGORIES
FOR SEVEN MONTHS ENDED JULY 31, 1986
CURRE24T PERIOD
AC•IU70. BU=- VARJANCE PATIENT REVENUE
Daily Hospital Service
$ 73,975 $127,132 $(53,157) Medical Nursing Units
51,475 37,104 14,371 Mental Health Unit
407,842 262,500 145,342 Ancillary
$533,292 $426,736 $106,556 Gross Patient Revenue
(24,587) (19,290) (5,297) Less: Discounts & Allowances
$508,705 $407,446 $101,259
16,815 15,635 1,180
Net Patient Revenue
Other Operating Revenue
$525,520 $423,081 $102,439 Total operating Revenue
$261,497 $257,199 $ 4,298
48,948
48,021
927
?7,011
18,344
8,667
),383
9,081
1,302
.2,158
6,731
5,427
40,462
54,758
(14,296)
21,975
16,707
5,268
6,706
7,067
(361)
3,318
3,817
(499)
5,220
5,420
(200)
2,734
2,950
(216)
18,653
23,435
(4,782)
24,760
11,231
13,529
$483,825 $464,761 $19,064
41,695 (41,680) 83,375
••�•• � Ivo �
Salaries
Employee Benefits
Medical & Other Fees
Raw Food
Drugs
Medical & Other Supplies
Utilities
Building & Equipment Repairs
Rental E5q3ense
Insurance
Interest
Depreciation
Other Expenses
Total Operating Expense
operating Income
0
YEAR-TO-DATE
ACTUAL BUDGET VARIF=Y_'E
$ 908,488 $1,023,955 $(115,467)
275,691 293,343 (17,652;
2,328,130 2,149,602 178,528
$3,512,309 $3,466,900 $ 45,409
(160,684) (92,761) (67,923)
$3,351,625 $3,374,139 $(22,514;
107,152 109,972 (2,820)
$3,458,777 $3,484,111 $(25,334)
$1,738,723 $1,783,081 $(44,358)
322,722
331,804
(9,082)
167,632
176,143
(8,
60,341
67,197
(6,8
90,222
63,027
27,195
339,466
323,205
16,261
110,083
120,343
(10,260)
41,047
50,713
(9,666;
24,242
21,131
3,111
36,540
37,928
(1,388)
20,137
20,644
(507)
134,708
164,045
(29,337)
67,107
81,423
(14,316',
$3,152,970 $3,240,684 $(87,714)
305,807 243,427 62,380
Add (Deduct)
Non -Operating Revenue (Expense)
Price -Level Depreciation 166,047) (166,047) ---
(23,721) (23,721) --- Arid Working Capital (
$17,974 $(65,401) $83,375 Excess Revenues over Expenses $139,760 $77,380 $62,380
C�
MINUTES
Airport Commission
• Wednesday, August 6, 1986
Members present: Chairman Doug McGraw, Ed Connelly and John Miller
Members absent: Councilman Pat Mikulecky, Don Pankake and Randy
Buboltz
Staff Present: Gary Plotz, Ken Merrill and Ralph Neumann
Invited Guest: Jim Weckman
The meeting was called to order at 7:00 p.m, and the following
business matters were discussed:
Ralph Neumann was directed to contact the ASCS office in Glencoe
regarding the possibility of enrolling our farm land in a "set-aside"
program. Ralph Neumann made the comment that additional maintenance
would be required. Further information will be available at the next
meeting.
Gary Plotz provided an update on the status of our airport
appraisals.
• Jim Weckman was invited to present his proposal for maintaining
services at the airport. He said his firm is not making money, hence
he became employed by Hutchinson Technology which allows approximately
20 hours a week to work at the airport. He will not renew his insur-
ance coverage after August 20, 1986. He indicated that if a FBO oper-
ation came to Hutchinson, he would like to work for them on a reduced
hour basis.
Numerous alternatives were discussed without a final conclusion.
For the present, he will continue minor repair where certification is
not needed.
After Mr. Weckman left, Ralph Neumann was instructed to locate the
original job description for the FBO operation and advertise in the
Minneapolis Sunday newspaper asking for applicants. Letters were to be
sent to Al Schulz and Terry Marsh. This action was made into a motion
and passed.
Mr. Merrill was asked to present the proposed 1987 budget. The
following comments were made: A new unicom radio is needed for the
office. $1000.00 was added to the budget to cover this. A radio
activated runway lighting system was discussed. This will be checked
on. The commission members felt our gas prices are too high. Staff
comment was that a new shipment of gas jest arrived and the price
will be adjusted. We do not have the turnover to always be on the
40
low end.-
AIRPORT COMMISSION MINUTES
AUGUST 6, 1986
PAGE 2
A motion was made and passed to add a $5.00 monthly surcharge
to all hangar space renters to cover increased electrical changes
effective November 1, 1986.
A motion was made and passed to approve the 1987 budget with
the recommended changes and advise the City Council of this approval.
The commission members asked to what extent their liability
would be should a law suit arise out of some action they passed as
commission members. Reply at next meeting.
Miscellaneous items:
Remove old car parked by hangar.
Eliminate part of a yellow painted line located between
hangar buildings.
No action taken on George Runke's proposed building.
n
U
The next meeting will be held on Wednesday, September 10, 1986,
at 7:00 P.M. •
Respectfully submitted by
Ralph Neumann
•
MINUTES
Parks & Recreation Board
• WEDNESDAY, JULY 8, 1986
Recreation Center
5:30 PM
MEMBERS PRESENT: Roger Haggenmiller, Kathy McGraw, Pat Mikulecky,
Roy Johnsen, Lvle Block, Retsy Connelly
STAFF PRESENT: John McRaith, Susan Larson
MEMBERS ABSENT: Barry Anderson
Tartan Park Update:
All work on the lighting at Tartan Park has stopped. An inquiry is
being made into the certification of the electrical wiring. The
softball field has been cut to baseball diamond size. Otherwise,
the park is in good shape and ready to go.
Orchard Park (Century Ave.):
Playground equipment is not scheduled to be installed in this park
this year. Any future equipment will have to be approved in the
• budget. The site work cannot begin until all construction and
contractor site work is completed.
Weed Notices:
The board agreed that weed notices should be enforced on a complaint
basis only. Until this point, a weed survey has been conducted.
Department staff felt that this was too time consuming and resulted
in the tagging of some properties unnecessarily.
Review of City Bidding Procedures:
The board was informed that bids cannot be accepted on the basis of
being a Hutchinson business. Bids are public information and are
available to business upon request.
Tournament Policy:
To what extent should the city maintain fields on weekends was
discussed by the board. Roy motioned that we should be on a
do-it-yourself basis for tournaments played on our fields that
are not sponsored by the city of Hutchinson since we are not
being paid for useage. Roger seconded the motion, and the motion
was carried. City people and equipment will be available if
tournament officials cover their costs, however.
• Facility Rental Policy for Athletic Associations:
The board decided that all youth associations will pay half the prime
time rate ($10/hour) for use of the gymnasium. This included
instances where the facility is a rain location and ends up being used.
//-Z�ll�o
Page 2
Parks & Recreation Board
Alcohol Consumption in the Ball Parks:
Chief O'Borsky feels that concession stands in the ball parks
should have control over the consumption of alcohol.
The board feels that the existing law should be enforced, and
there not be a ban on alcohol consumption. This policy will be
reviewed if problems occur, however.
Mosquito Spraying:
Lyle mentioned that people living in the Shady Ridge area think
that they are being excluded from the mosquito spraying. The
Shady Ridge area is being sprayed along with the rest of the City.
It was mentioned that maybe the spraying could be upped from twice
weekly to three times per week during extremely bad weeks.
Lawn Chairs on Deck?
Pat said that parents are asking for deck space to bring lawn chairs
to watch their children in the pool area. The board agreed that
we keep our policy of "no lawn chairs allowed on deck".
Tennis:
Kathy suggested that we allow time at least once a week for senior
high students to play tennis (young adults and up) in the gym.
Roy moved that the meeting be adjourned and Pat seconded it.
0
•
11
MINUTES
Parks & Recreation Board
August 13, 1986
40 Members Present: Lyle Block, Kathy McGraw, Barry Anderson, Roger Haggenmiller,
Betsy Connelly and Pat Mikulecky.
Member Absent: Roy Johnsen
The meeting was called to order at 5:35 p.m.
The Minutes
rhe minutes dated July 9, 1986 were approved by a motion made by Roger
Haggenmiller and seconded by Barry Anderson, the board unanimously agreed.
Appointments to the Board
The appointments to the board were approved by the city council, Lyle Block and
Betsy Connelly will be serving three year terms.
Fall Recreation Center Schedule
The Recreation Center is being opened at 7:00 a.m., last winter it was opened
at 6:00 a.m.; the number of people using the building at that time was low. It
was recommended that the 7:00 a.m. opening continue. After a brief discussion,
the board uananimously agreed.
•The women's tennis league will be using the gymnasium this year and will be
meeting one day a week for a three hour block of time.
Bruce Ericson discussed with the board the fact daycare centers are making use
of the gym during week days. He inquired as to whether or not a fee should be
charged since they generally were in large groups. After a brief discussion, a
motion was made by Barry Anderson that businesses that bring in large numbers
should be charged the standard rate for open gym at specified times. Betsy
Connelly seconded the motiun.
The problem of having food and beverages in the gym was discussed. Barry
Anderson made a motion that a sign be posted stating that no food or beverages
be allowed in the gym except at specified times. Roger Haggenmiller seconded
the motion, the board unanimously agreed.
The board agreed that Lyle Block should remain chairman of the board. Roger
Haggenmiller and Kathy McGraw were again elected to oversee the Junior Parks
and Recreation Board.
It was brought to the board's attention that the restrooms in the parks
continue to be vandalized. After discussing the situation, the board is going
to recommend that the all restrooms be locked at 10:00 p.m. with the exception
of West River Park because of the campground. Bruce will check with the police
depar'ment to see if it is possible for them to lock the restrooms.
Minutes
Parks & Recreation Board
August 13, 1986
Page two
Budget Preview
Bruce went over briefly with the board some of the major items were requested
for the 1987 year. Information will be sent to board members before the next
meeting. The budget will be discussed in more detail next month.
Tour of the Parks
At 6:30 p.m. the meeting adjourned and the board members toured the parks.
klm
0
•
•
PUBLISHED IN THE* XHINSON LEADER, HUTCHINSON, MI ISOTA, ON TUESDAY,
AUGUST 19TH, 1986.
• NOTICE OF HEARING ON PROPOSED ASSESSMENT
PUBLICATION NO. 3603
ASSESSMENT ROLL NO. 218
PROJECT NO. 86-08
Hutchinson, Minnesota
August 12th, 1986
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 8:00 P.N. en the
9th day of september, 1986, in the Council Clams of City Ball at
Hutchinson, Minnesota, to pass upon the proposed assessment for the
improvement of T.A. 7 West Service Road from School Road to 3401 West by the
construction of Sanitary Sewer, Watermain and Appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to theamountof any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City 'Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the res ion adopted
under it, may, within 30 days of the confirmation of the asses ent, apply to
the City Clerk for the prescribed form for such deferral of V
ent of this
special assessment on his property.
The total cost of the improvement is $17,272.00.
v `
Gary DbCitY Administrator
• Hutchinson, Minnesota
r
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 218
Letting No. 8, Project No. 86-08
Resolution No. 8378
WHEREAS, pursuant to proper notice duly given as required by law, the
Council has met and heard and passed upon all objections to the proposed
assessment for the improvement of T.H. 7 West Service Road from School Road to
340, West by the construction of Sanitary Sewer, Watermain and Appurtenances,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made
a part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included in
hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments
extending over a period of ten (10) years, the first of the installments to be
payable on or before the 1st day of January, 1987, and shall bear interest at
the rate of 6.2 percent per annum as set down by the adoption of this
assessment resolution. To the first installment shall be added interest on
the entire assessment from October 1, 1986, until the 31st day of December,
1987. To each subsequent installment when due, shall be added interest for
one year on all unpaid installments.
3• The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment, to
the City Treasurer, except that no interest shall be charged if the entire
assessment is paid by the 1st day of October, 1986; and he may, at any time
thereafter, pay to the City Treasurer the entire amount of the assessment
remaining unpaid, with interest accrued to the 31st day of December, of the
year in which such payment is made. Such payment must be made before October
10, or interest will be charged through December 31, of the next succeeding
year.
4. The Clerk shall forthwith transmit a certified duplicate of this
assessment to the County Auditor to be extended on the proper tax lists of the
County, and such assessments shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 9th day of September, 1986.
Mayor
City Administrator _
0
PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TURSDAT,
AUGUST 19TH, 1986.
• NOTICE OF HEARING ON PROPOSED ASSESSMENT
PUBLICATION NO. 3602
ASSESSMENT ROLL NO. 219
PROJECT NO. 86-09
Hutchinson, Minnesota
August 12th, 1986
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the
9th day of September, 1986, in the Council Chambers of City Hall at
Hutchinson, Minnesota, to pass upon the proposed assessment for the
improvement of Graham Street in Stillings Hoeft Addition by the construction
of Grading, Sanitary Sewer, Watermain, Gravel Base and appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
. An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of ttiq special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under it, may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost of the improvement is $12,109.16.
• Gary D. Platz, City`Administrator
Hutchinson, Minnesota
a
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 219
Letting No. 9, Project No. 86-09
Resolution No. 8379 •
WHEREAS, pursuant to proper notice duly given as required by law, the
Council has met and heard and passed upon all objections to the proposed
assessment for the improvement of Graham Street in Stillings Hoeft Addition by
the construction of Grading, Sanitary Sewer, Watermain, Gravel Base and
Appurtenances,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made
a part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included in
hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments
extending over a period of ten (10) years, the first of the installments to be
payable on or before the lst day of January, 1987, and shall bear interest at
the rate of 6.2 percent per annum as set down by the adoption of this
assessment resolution. To the first installment shall be added interest on
the entire assessment from October 1, 1986, until the 31st day of December, •
1987. To each subsequent installment when due, shall be added interest for
one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment, to
the City Treasurer, except that no interest shall be charged if the entire
assessment is paid by the 1st day of October, 1986; and he may, at any time
thereafter, pay to the City Treasurer the entire amount of the assessment
remaining unpaid, with interest accrued to the 31st day of December, of the
year in which such payment is made. Such payment must be made before October
10, or interest will be charged through December 31, of the next succeeding
year.
4. The Clerk shall forthwith transmit a certified duplicate of this
assessment to the County Auditor to be extended on the proper tax lists of the
County, and such assessments shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 9th day of September, 1986.
Mayor
•
City Administrator n
PumisHm D THE wTCKDLWE LEIDER, Wnyr T 7 , KL...,6.lOTA, ON TUERalY,
AUG= 19TH, 1"6.
• NOTICE OF BEARING ON PROPOSED ASSESSMENT
PUBLICATION NO. 3604
ASSESSMENT ROLL NO. 220
PROJECT NO. 85-01-39
Hutchinson, Minnesota
August 12th, 1986
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 5:00 P.M. an the
9th day of September, 1986, in the Council Chambers of City Hall at
Hutchinson, Minnesota, to pass upon the proposed assessment for the
improvement of T.H. 7 West Service Road East of Les Louba Parkway by the
construction of Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter
and Appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
• An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
Under Minnesota Statutes, Section 435.193 to 435.195, tha Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under it, may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost of the improvement is $107,475.36.
Gary D. 'Plotz, T+ y Administrator
Hutchinson, Minnesota
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 220
Project No. 85-01-39
Resolution No. 8381
WHEREAS, pursuant to proper notice duly given as required by law, the
Council has met and heard and passed upon all objections to the proposed
assessment for the improvement of T.H. 7 West Service Road East of Les Rouba
Parkway by the construction of Watermain, Storm Sewer, Grading, Gravel Base,
Curb and Gutter and Appurtenances,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made
a part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included in
hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
C1
2. Such assessment shall be payable in equal annual installments
extending over a period of ten (10) years, the first of the installments to be
payable on or before the lst day of January, 1987, and shall bear interest at
the rate of 7.6 percent per annum as set down by the adoption of this
assessment resolution. To the first installment shall be added interest on
the entire assessment from October 1, 1986, until the 31st day of December, •
1987. To each subsequent installment when due, shall be added interest for
one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment, to
the City Treasurer, except that no interest shall be charged if the entire
assessment is paid by the 1st day of October, 1986; and he may, at any time
thereafter, pay to the City Treasurer the entire amount of the assessment
remaining unpaid, with interest accrued to the 31st day of December, of the
year in which such payment is made. Such payment must be made before October
10, or interest will be charged through December 31, of the next succeeding
year.
4. The Clerk shall forthwith transmit a certified duplicate of this
assessment to the County Auditor to be extended on the proper tax lists of the
County, and such assessments shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 9th day of September, 1986.
Mayor
ty Administrator
11
PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY,
AUGUST 19TH, 1986.
• NOTICE OF HEARING ON PROPOSED ASSESSMENT
PUBLICATION NO. 3605
ASSESSMENT ROLL NO. 221
Project No. 86-10
Hutchinson, Minnesota
August 12th, 1986
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the
9th day of September, 1986, in the Council Chambers of City Hall at
Hutchinson, Minnesota, to pass upon the proposed assessment for the
improvement of School Road from McDonald Drive to South Property Line of
School District Property by the construction of Watermain and Appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
• An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of aN or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under it, may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost of the improvement is $48,856.00.
•Gary D. Plotz�,Cty Admi'strator
Hutchinson, ',Minnesota
ADOPTING ASS FSS
RESOpSSESSMENT ROLL NO' 86_10
Letting NO. 10, Project 140•
Resolution No. 8380
required by law, the
duly given as the Proposed
t to Proper
notice
Od upon all objections to
Drive and
y1HEREAS, Pursuth
uan d and Passe
Road from McDonal Watermain
met and hear School by the construct
Of
for the improvement °f Property
Council has
assessment of School District
property COUNCIL OF HUTCHINSON,
Appurtenances, T RESOLVED BY THE CITY
at hereto and made
NOW THEREFORE, BE I ectal assessment
SOTA: ent, a copy of whioh is the special included in
MINNE essm constitute therein incl r of the
propose ass and shall land in the amoun.
I.
such prof accepted and each tract of
hereby propose improvement
a part hereof, is ed there in7the P
against the landsbe benefited by ents
found to al installm ents to be
hereby levied against it equal annual
installm at
asgessment shall be payable in
first of bear interest
(10) years, i987 and shall this
2. Such assessment of ten by the adoPtiOn of
period lst day of Jget down added interest °
over a P shall be of December,
extendingor before the annum as day for •
payable on
6,2 PerCent To the first i19a6,1 until the best interest
the rate shall added
regOlut ent from 00whenwhen due,
assessment essm installment
the entire ass subsequent Prior to
1987• To each unpaid installments*sed at any time p of the
maY+ ay the boleent, to
one Year on all property s° asses Auditor, P of Pa m
The owner °f any P to the County the date
f the entire
3• with interest accrued to
i at any t
the as time
tion s ertY, interest shall be and he may,
certification on such PrOP t that nO of October, 1986' the assessof the
assessmentexcept by theIs day ount of December,
the City Treasurer, entire am day of De°em sober
is Patoasse the City Treasurer the the 31st ma before 0°"
there mte t Pay interest
accrued to ent mus of the next succeeding
thereaf aid, with is made, Such PaYm
remaining
unpaidpayment harBed through December 3l,
year in which this
interest certified duplicate
of
of the
10, or e
year. transmit a on the Prop the same
shall forthwitto be extended and Paid over in
q, The Clerk Auditor collected
to the Countyents shall be
assessment such assess al taxes. 1986.
County, as other municip day of $ePtember,
manner this 9th
Adopted by the Council
•
•
Published in the Hutchinson Leader on Thursday, August 28th, 1986.
TO WHOM IT MAY CONCERN:
NOTICE OF HEARING ON IMPROVEMENT
PROJECT NO. 86-13
PUBLICATION NO. 3609
Notice is hereby given that the City Council of Hutchinson, Minnesota,
will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 9th day
of September, 1986, to consider the making of an improvement on Campbell Lane
in Clark's Second Addition to East Line of Woodridge Subdivision by the
construction of Grading, Gravel Base, Sanitary Sewer, Watermain, Storm Sewer
and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to
429.111. The area proposed to be assessed for such improvement is the
benefited property. The estimated cost of such improvement is $79,060.00.
Such persons as desire to be heard with reference to the proposed improvement
• will be heard at this meeting.
0
City Cler
Dated: August 25, 1986
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE
FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE
BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION.
•
•
•
Published in the Hutchinson Leader on Thursday, August 28th, 1986.
NOTICE OF HEARING ON IMPROVEMENT
PROJECT NO. 86-14
PUBLICATION NO. 3610
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota,
will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 9th day
of September, 1986, to consider the making of an improvement on the Property
East of Roberts First Addition by the construction of a Drainage Line, Inlets
and Berm and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011
to 429.111. The area proposed to be assessed for such improvement is the
benefited property. The estimated cost of such improvement is $5,368.00.
Such persons as desire to be heard with reference to the proposed improvement
will be heard at this meeting.
Dated: August 25, 1986
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE
FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE
BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION.
'5 1 'C-
RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS
PROJECT NO. 86-14 LETTING NO. 14 •
Resolution No. 8382
WHEREAS, a resolution of the City Council adopted the 12th day of August,
1986, fixed a date for a Council Hearing on the proposed improvement of the
Property East of Robert's First Addition by the construction of a Drainage
Line, Inlets and Berm and Appurtenances,
AND WHEREAS, ten days' published notice of the hearing through two weekly
publications of the required notice was given and the hearing was held thereon
on the 9th day of September, 1986, at which all persons desiring to be heard
were given an opportunity to be heard thereon,
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council
resolution adopted the 12th day of August, 1986.
2. Marlow V. Priebe is hereby designated as the engineer for this
improvement. He shall prepare plans and specifications for the making of such
improvement.
Adopted by the council this 9th day of September, 1986. •
Mayor
ty Administrator
11
NEIL J. JENSEN
ATTORHET AT LAW
22 NORTH MAIN, HUTCHINSON. MN 55850
TELEPHONE: 612/5872046 1
f
September 2, 1986'
LV
i l;.'
Gary Plotz kQ"'
City Administrator
City of Hutchinson
Hutchinson, MN 55350
Re: Improvement Project No. 86-14
Dear Gary:
Doctors Rodney Anderson and Robert Beeler
have asked me to contact you regarding the hearing
on the above improvement. A copy of your notice is
attached.
• Both Rod and Bob would like you to express
to the city council their objection to the proposed
improvement. It's their strong belief that this improvement
will be of no benefit to their property. Please contact
me if you have any further questions on objection to
the project. Thank you for your cooperation in this
matter.
Yours very truly,
NJJ:mhs
Enclosure
0
Neil 'J.(JegsAi
l
}{utclrixsox euxie 4 �kiropractie
Dr. x;V lit
D. G'
Dr. 'tow Y. Iseeler 2). C.
Gary Plotz
City Administrator
City of Hutchins
on
Hutchinson, MN 55350
Rg; Improvement Project No
September 4, 1986
86-14
,library 4
(East v/ aEast
' SOO
yinso
45 Xass xesata 55350
){uk,, ✓uff
(612) 587-8919
SEP t=
UUMM
Dear Gary: the proposed improvement
self wish to make a further point. •
As an additional comment concerning prior to
Dr. Rod Anderson andou myself
were built up°accepted any
stated, acent to problem
The properties in land. They tin es a certain ytheir
purchasing our and in essence created Jensen's
us ever p that time, as indicated by
drainage problems t did. Thus,
by building where they oppose this project.
of September 2, 1986, we strongly
Sincer_eiy ypurs,.
Dr.. Rod And Beeler
Dr. Robert J.
is
F__1
L.J
Mr. Paul Acklund-Mayor
City of Hutchinson
37 Washington Ave. W.
Hutchinson, MN 55350
Dear Mayor Acklund/Council:
September 5, 1986
Orville E. Peterson
1434 Leisure World
Mesa, AZ 85206
I was recently notified by Big Bear that a MN D.O.T.
highway construction project will drastically alter the entrance
and exit options presently available to Big Bear customers,
and that the sales of this business will be seriously jeopar-
dized.
I own and have leased this location to Big Bear for 19
years and now because of reduced highway accessability am faced
with the loss of a high quality tenant and a serious devaluation
• of my property.
I would ask that you seriously consider putting your
City Council support behind a compromise solution to open an
access on Highway 7 in front of Big Bear which would allow
customers to get to Big Bear.
Resolution of this problem at this time would seem to be
a lot simpler than the loss of business in the community and
the potential for litigation in the future.
Enclosure: cc -Letter
9)
Sincerely,
i
Orville`
+o\
SEP 1986
RECEWM
BY-
Big Bear Farm Stores, Inc.
640 54th .Avenue North
Box 1247
St. Cloud, Minnesota 5630:
612-251-9000
August 15, 1986
Orville E. Peterson
1434 Leisure World
Mesa, AZ 85206
RE: Hutchinson, MN Big Bear Bldg. Lease
Dear Orville:
Approximately May 1st we were notified of an impending
MN D.O.T. highway safety improvement project on Highway 7
West, passing in front of the Hutchinson Big Bear Store.
The present design of this highway improvement project
will drastically alter the ingress, egress patterns of cus-
tomer traffic and will undoubtably have an adverse impact
on business; since it will be very difficult to enter from
the west, or exit to the east.
If this project has the serious impact on our business
that we expect; we will most probably not renew our lease
which expires in 13 months.
In as much as we have successfully operated at this
location for 19 years our obvious choice would be to continue
at this location and we would appreciate any help you could
give in resolving this problem for our mutual benefit.
Sincerely,
GJ/cas
Greg Johnson
Exec. Vice President
Parks 0 Recreation • Forestry •
900 Harrington Street • Hutchinson, Minnesota 55350
T0: Mayor & City Council
FROM: Bruce Ericson, Parks & Recreation Director
DATE: August 28, 1986
Civic Arena
(612) 587.2975
SUBJECT: 1986 Minnesota Recreation & Park Association Conference
I am requesting permission to attend the 1986
M.R.P.A. Annual Conference. Information is included
below. This is a budgeted item.
klm
1986 ANNUAL CONFERENCE PROGRAM ••;�-� "'"
INFCdIifRfKFrWM[
-1
EXCEUENCE'86"
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To the MAYOR OF HUTCHINSON and the HUTCHINSON CITY COUNCIL
• From the residents of the 600 BLOCK OF ROBERTS ROAD SOUTH
We the undersigned petition the City of Hutchinson to complete surfacing of
the 600 Block of Roberts Road South as soon as such can be scheduled and
completed. We certify that we are residents of the above named street.
ADDRESS p
I•�C� Robe�S �N S:
0
4L'G 1986 w'
R.EC.�j j�ic7 ro
BY fiw
S/O/�21 ll Ot6g�
9Peace GLutkelran G urctL
11
August 29, 1986
Dear Hutchinson City Council:
4th and 5th at Glen and Franklin
Hatehinson. 3 innesot• 551511
Telephone 587-3031
AUG 19m
RECEIVED
V
As active members of an affiliated Lutheran Laymen's League
organization at Peace Lutheran Church of Hutchinson, we are
interested in projects which help our community as well as
the church. One of our projects is to promise good Christian
fellowship in the church and the community. In order to aid
this project, we are interested in placing a sign along Main
Street of Hutchinson, to help direct new or existing community
members to Peace Lutheran Church.
We were directed by City Hall to petition for this request
through the City Council, as this letter is intended. A
description of the sign, and where it may be placed, is as
follows:
We have ordered a sign, actually two signs (one facing each
direction, north and south) which measure approximately 16"
x 28" in leth and width. The sign is made of heavy gauge
aluminum, suph as normal street signs. It is painted with
the information shown in the photographs included. Lettering
will be add'a, as in photograph "A" to indicate the direction
of the Churchy and its name. The mounting brackets will also
be made of`alpminum, as to not cause galvanic corrosion.
The desired position of the signs would be to be attached to
the light pole on the southwest corner of Main $ 4th Avenue
in Hutchinson— An alternative choice would be the same cor-
ner, or other Corner on the same intersection. Fifth Avenue
intersection may,also be acceptable. We will provide a post
if the 7-ight-p-ale is an unacceptable option.
If the council has�ileed for further i74£ormation or questions,
please contact Tom Bipes at-HAVTI or .dim Streufert at the
Church office.
Thank you,
Thomas U. Bipes
0-
M-
M E M O R A N D U M
DATE: September 2, 1986
T0. VLph Neumann and Dean O'Borsky
------------------------------
FROM: Marilyn Swanson, Administrative Secretary
SUBJECT: Request to Post Sign(s)
------------------------------
The attached letter from Peace Lutheran Church petitioning permission
to post a sign(s) on the light pole at the southwest corner of Main and
Fourth Avenue will be on the agenda for the September 9 meeting. __
If you have any comments on this item, please submit them to me by Thurs—
day at 5:00 P.M. or early Friday morzAng so I can put it in the packet.
Thanks.
Attachment
Amy sign erected on a State Highway must be approved by the MDCT.
'.-e do have an abundance of directional signs on Main Street at
the present time. Also, the Faith Lutheran Church and Congregational
Church is locates at the proposed intersection. \\
0
i (612) 587-5151
CIT V OF HUTCHINSON
iE'WES7
M E M 0
DATE: September 2, 1986
TO: Mayor and City Council
FROM: Homer Pittman, Building Official
RE: Requesting Permission for Jim Marka, Building Inspector, to Attend
Seminar on Sprinkler Systems, December 4th & 5th, 1986.
The above -referenced seminar covers the installation of a complete system
from sizing of pipe, type and size of sprinkler heads, type of hangers and
types of occupancies and sprinkled businesses and alarm systems.
This is the first time since I have been with the City, that I.C.B.O. has
put on a seminar on sprinklers in Minnesota.
This request is being asked for early because of the limited number of
people being accepted. There are funds left in the budget to cover this
seminar.
Homer Pittman
Building Official
HP/pv
attachment
LAKE COUNTRY CHAPTER OF I. B. C. O. PRESENTS
Two seminars jointly sponsored by the International Conference of
Building Officials and the National Fire Sprinkler Association
INSTRUCTOR: Mr. Gene B. Endthoff, Regional Manager, National Fire Sprinkler Association
and selected other professionals in the fm sprinkler field.
DATES: December I & 2,1986 and December 4 & 5, 1986
TIME: 8:30 a. m. to 4:30 p. m
Lunch break will be from 12:00 noon to 1:00 p. m.
LOCATION: Holiday Inn - Maplewood
1780 E. County Road D (Behind the Maplewood Mall)
1-694 and White Bear Avenue
Maplewood, MN 55109
Phone: 770-28 11 (Metro area) or 1-(8W)-HOL DAY (other areas)
Free parking will be available in the hotel parking loL A block of rooms has
been set aside by the hotel for use by the seminar participants at a rate of
$42.00 single or double. You must mention that you are attending
the ICBO seminar to receive this reduced rate.
COST: $6000 per person tocwees�mnaour material, break refresbuaents and lunch
senum is available to all interested persons. Only the first 100
registrants for each session will be accepted because of the capacity of the
meeting room For further information, contact Allen O. Zepper, City of V
Stillwater ac 439-6121.
If enough interest is shown, a ladies program will be paovided. For —
information, tonna Rita Tepper, 5467 Township Drive, White Bear Lake,
MN 55110 or Allen ZRpper st439-6121.
TO REGISTER: Complete the form and mail with check made out to Lake Country Chapter
to:
Kenneth Mihelich
3M -42-8E-02
900 Bush Box 33331
SL Paul, MN 55133
REGISTRATION
DEADLINE: November 10, 1986
REGISTRATION FOR ICBO/NFSA SPRINKLER SEMINAR
Name JRs1Ls iJ /119RCR#
AffdiationL'rr LC+Yv y ,rTelephone
Address 5- <,.r/ 4k, C— b
City and State C , h < L v �i ✓ Trp Code
1 wish to attend _ December I &2, 1986 December 4 & 5, 1986
KJ
612) 587.5151
moi'; N CITY OF HUTCHINSON
/ _"-H;%Q . M; 55350
M E M O
DATE: September 4, 1986
TO: Mayor and City Council
FROM: Fire Marshal
RE: Lake Country Chapter I.C.B.O. Sprinkler Seminar
Sponsored by International Conf. of Bldg. Officials & Natl. Fire
Sprinkler Assn.
Requesting permission to attend the above -referenced seminar on December
4 & 5, 1986.
Money is available in budget for this seminar.
GFF/pv
attachment
George F. Field
Fire Marshal
LAKE COUNTRY CHAPTER OF I. B. C. O. PRESENTS
Two seminars jointly sponsored by the International Conference of
Building Officials and the National Fire Sprinkler Association
INSTRUCTOR: Mr. Gene B. Endthoff, Regional Manager, National Fire Sprinkler Association
and selected other professionals m the fire sprinkler field
DATES: December l k 2, 1986 and December 4 B 5, 1986
TIME:
8:30 a. m to 4:30 p. m.
Lunch break will be from 12:00 noon to 1:00 p. m.
LOCATION:
Holiday Inn - Maplewood
1780 E. County Road D (Behind the Maplewood Mail)
I-694 and White Bear Avenue
Maplewood, MN 55109
Phone: 7702811 (Metro area) or 1 -(900) -HOLIDAY (other areas)
Free parking will be available in the hotel parking lot A block of rooms has
been set aside by the hotel for use by the seminar participants at a rate of
$42.00 single or double. You must mention that you are attending
the ICBO seminar to receive this reduced rate.
COST:
560.00 per person, iaeluetes hart -ai, break mfreshrnents and lunch
The ttugiaar is availablE6 all imerested ptaoos. Only the forst 100
registrants for a wb session will be accepted because of the capacity of the
meeting room For further information, contact Allen O. Zepper. City of ADWRL
Stillwater at 439-6121. —NOPF
If enough interest is shown, a ladies' program will be provided. For
information, contact Rin Zepper. 5467 Township Drive, White Bear Lake,
MN 55110 or Mien Zapper at 43MI21.
TO REGISTER:
,Complete the form and mail with check made out to Lake Country
to:
Kenneth Mihelich
3M -42-8E-02
900 Bush Bot 33331
SL Paul, MN 55133
REGISTRATION
— —
DEADLINE:
November 10, 1
REGISTRATION FOR ICBOINFSA SPRINKLER SEMINAR
Name �eorae F Field
Fire Marshal
Affiliation city of Hutchinson Telephone 612-5e7-5151
Address 37 Washington Avenue West
City and State nutchinson, ?^'d 55350 Zip Code 5535-
I wish to attend December 1 &2.1986 _December 4 cit 5, 1986
Make check payable to Lake Country Chapter
J r
CITY OF HUTCHINSON
SEPTEMBER 5, 1986
TO: MAYOR & CITY COUNCIL
--------------------------------------------
FROM: KEN MERRILL, FINANCE DIRECTOR
--------------------------------------------
SUBJECT: ANNUAL FINANCE OFFICERS CONFERENCE
The annual finance officers conference will be held October
15 - 17 at Arrowwood near Alexandria Minn. I have budgeted money
to attend this conference and would ask the council to authorize
my attendance. I have attached a tenative agenda for the
conference.
MV GFOA ANNUAL CONFERENCE
TENATIVE AGENDA
Wednesday, October 15,1986
9:00-10:00
Registration
10:00-11:30
OPENING SESSION Bill Schreiber, Chairman of the House Tax Committee
and Steve Novak, Vice -Chairman of the Senate Tax Committee will share
their views on tax reform for the upcoming state legislative session.
11:30-1:00
Luncheon
1:00-2:30
RISK MANAGEMENT AND INSURANCE If you have had problems getting
insurance or if the insurance premiums have sent your budget into a
1:30-3:00
tailspin; then this session is for you. Peter Tritz of the League of
Minnesota Insurance Trust will speak about the League's insurance
program. Andrew Whitman of Risk Management Inc. and Dennis Doherty,
Risk Manager of Hennepin County, will speak about self insurance and
what cities can do to decrease their dependence on insurance.
1:00-2:30
CERTIFICATE OF ACREIVE4EYF FOR EXCELLENCE IN FINANCIAL REPORTING John
3:00
Lilja, Manager, Deloitte Haskins * Sells, will present what is needed
to submit your Comprehensive Annual Financial Report for consideration
8:30-10:00
of this GFOA sponsored award.
2:30-3:00
Break
3:00-4:30
LEGISLATIVE UPDATE This session will focus on recent leglislative
sessions. Gary Norstrem, Treasurer of St. Paul, will discuss updates
on investments and pension funds while Joel Jamnik will speak on
bonding allocation, fiscal disparities, economic development district,
the new infrastructure levy, and internal funding of special
8:30-10:00
assessments.
3:00-4:30
AWARD FOR DISTINGUISED BUDGET PRESENTATION Lyle Haney, Finance
Director of Coun Rapids will present the rating criteria used to make
this GFOA sponsored award. This award recognizes budgets as a policy
10:00-11:30
making document, operation guide, financial plan, and as a
communication medium.
Thursday, October 16,1986
8:30-10:00 CASH UPDATE Dan Kozlak, a practice fellow at GASB from September 1984
to August 1986 will present updates on measurement focus basis of
accounting, GASB Statement No. 3 dealing with investments, financial
reporting, and special assessments. Dan currently is a Senior Manager
of the Peat Marwick's Stamford Connecticut office.
8:30-10:00 EOIIIPMF,NT LEASING In recent years, lease -purchase financing has
enabled cities to uvercome budget cut backs and financial obstacles in
acquiring capital equipment. Michael Gleason of Norwest Investment
Services and Jay Hrumdka of Marquette Lease Services will discuss
leasr-purchase financing.
10:00-10:30 Break
MN GFOA ANNUAL CONFERENCE
TENATIVE AGENDA
Wednesday, October 15,1986
10:30-12:00 AICPA AUDIT GUIDE James Williams, National Audit Partner of State and
Local Governments for Deloitte Haskins f Sells will present hlghlites
from the recently issued AICPA audit guide. Special attention will be
given to new matters including single audit and reporting
requirements.
10:30-12:00
LEADERSHIP41ANAGEMENT AND TEAM BUILDING Nilson Learning will
demonstrate the skills needed to sustain work units and how to
effectively manage and influence the performance of the unit,
12:00-1:30
Luncheon
1:30-3:00
INVESTMENT STRATEGIES Now do you use Long-term investments in public
fund portfolios? A panel consisting of Charles Darth
Intergovernmental Relations Director of Brooklyn Park, Robert Boeck
Vice President of Merrill Lynch Capital Markets, and Laura Swain
Investment Officer for American National Bank, will discuss the use of
GNMA's, CMO'B, Bond funds, and other investment vehicles.
1:30-3:00
MICROCOMPUTER APPLICATIONS James Mallory and Irene Dahlberg of the
GFOA Research Center will lead a discussion on current applications
for use on microcomputers, including an introduction and explanation
of GFOA's programs and services. Here's a chance to share your
expertise, your applications, or find out what other people are doing
with their microcomputers.
3:00
Activities
Friday, October 17, 1986
8:30-10:00
HOW TO DEAL WITH THE PRESS Dealing with the newspaper, radio, and
sometimes even with the TV reporters is something we are all a little
unsure of. Instead of being misquoted or upset because you could have
explained the situation a little better, come to this session and
learn how to take advantage of those situations. Several reporters
will present some ideas, answer your questions and share some of their
stories.
8:30-10:00
THE AGONY AND ECSTASY OF COMPUTER CONVERSION This session will be a
round table discussion with experts in the field who will address
computer hardware and software conversion. They will provide relief
to the agony and they will add to the ecstasy of a smooth conversion.
10:00-11:30
Brunch with .the Annual Meeting
`_ 6��I�ui IIw�I�IIAl►�I�I1lII�I� III�'�II�� ��I�illllll�illi�l .......... .. .1�111911I , , ..?� .. ;s,,,i.�r •
;ro;
115 South Jefferson Street
Hutchinson. Minnesota 55350
Managing. Change: senior
Centers in Transition
Conference Description TENTATIVE CONFERENCE AGENDA
The purpose of this fifth annual senior
center conference is to provide partici-
pants with skills and information that
will assist them in managing change
both within senior centers and in
their communities. General sessions
and workshop presentations should be
useful to full-time and part-time
staff and volunteers in senior centers
and clubs.
Fees and Registration Information
The conference registration fee is
$20. The fee includes lunch both
days, materials and other conference
costs. The re tstration deadline is
September lI . A imited number o
stipends to cover one-half the confer-
ence registration fee ($10) will be
available to volunteers and persons
over 60 on a first-come, first-served
basis. Stipends are limited to two
persons per center or club and can be
requested by checking the lower box
on the attached application form.
For more information, contact Donna
Walberg at (612) 253-9349.
Conference Location and Accommodations
The conference will be held at the
Sunwood Inn at Division Street and
4th Avenue South in St. Cloud. A
block of rooms has been reserved for
overnight particpants until September
10th. Contact the Sunwood Inn directly
at 1-800-253-0606 for overnight accom-
modations. Ah Rates vary considerably
by size of in and number of people
ne room.
September 24
8:00
Registration
9:30
Introduction
9:45
Opening Address: Grace Nelson
"Empowering Seniors During
T
Times of Change:
m
10:15
Concurrent Workshops
`I
A. Fundraising Techniques
;'
B. Dealing with Legal Issues in
`
Senior Centers
C. Support Group Function of
Senior Centers
12:00
LUNCH
1:15
Workshops (repeated)
2:30
Break
2:45
Roundtable Discussions
Isi
• Changing Images of Senior
RR�
Centers
H
• Senior Views of Senior
Leadership
• Building Bridges Into The
Community
• Senior Center. Humanities
Programs
4:00
Meeting of Minnesota Association
of
Senior Citizen Program Coordinators
5:30
Reception
6:30
Dinner (on your own)
September 2S
9:00 Concurrent Workshops
A. Creating Fiscally Responsible
Center (for Center Coordinators)
B. Senior Centers as Health Inform-
ation Centers(for volunteers)
C. Identifying and Promoting the
Centers Image
10:15 Break
10:30 Workshoo, peated)
ll, " bunch/CI Comments/Evaluation
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Parks • Recreation 0 Forestry • Civic Arena
900 Harrington Street • Hutchinson, Minnesota 55350 • (612) 587-2975
TO: Mayor & City Council
FROM: Mary Haugen
DATE: September 4, 1986
SUBJECT: 1986 Minnesota Ice Arena Manager's Fall Seminar
The 1986 Minnesota Ice Arena Manager's Fall Seminar will be held
in Brainerd September 11-12. The annual conference provides
useful information concerning arena operations and allows an
opportunity to meet with over 50 arena managers from four states.
The cost for the three days is $150. This is a budgeted item.
I request permission to attend.
I
ORDINANCE NO. 21/86
AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING
ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND
THE OFFICIAL ZONING MAP
THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS:
The following described real property is hereby rezoned from R-2
Multiple Family Residence District to C-3 Central Commercial District.
Lots 7, 8, 9, and 10 of Block 11 and Lots 6, 7, 8, 9 and 10 of
Block 9, South Half of City of Hutchinson
Adopted by the City Council this day of ,
1986.
ATTEST:
Gary D. Plotz
City Clerk
Paul L. Ackland
Mayor
7 �.
0
PUBLICATION NO.
ORDINANCE NO. 22/86
AN ORDINANCE AMENDING SECTION 7.09 OF THE ZONING ORDINANCES
OF THE CITY OF HUTCHINSON ENTITLED "YARD SPACE
ENCROACHMENTS- PROJECTIONS INTO YARDS"
THE CITY OF HUTCHINSON DOES ORDAIN:
SECTION 1. Section 7.09 of the Zoning Ordinances of
the Citv of Hutchinson is hereby amended as follows:
7.09 YARD SPACE ENCROACHMENTS - PROJECTIONS INTO YARDS:
The following projections may be permitted into any
front, rear or exterior side yard adjoining a street lot
line.
A. Cornices, sills, -belt --- eourses, eaves and other
ornamental features to a distance of not more than
• two (2) feet six (6) inches.
B. Fire escapes to a distance of not more than four (4)
feet six (6) inches.
C. 5aediags--axe-moi ri�,;;�r�ir-*ems-�*krerr-eeasbeeeEe�
x+ere-t-kiare---s-i-x--{ 6}- itieties-at,�,vr t }re--gerourrd--3 eve} -a b
bks-lirri.3.di-rt�- �i-�'re-r-te--e--hcx i�o�f-t�ei-�i-=,�•,n�=-e•€-eteb
�+ere-i: ha-rr-s#*--(-Fri-€eetT--proiri�ee€-seie]-3-acrd-rrrg--ee
peeek--has
-3t�--€Isar--rrc�-lrig+x L-bk�an--t�hre-enbeaflee
€}aea-of-�.�-bttile�ing----Aft-epee--eel�.��-rto--k}gher
bhas-����-_--{3}--feed-six-��r�-ir�ehes-��sp--be--pleeed
ereaec?--�vcit--strtiettieer Decks, in Residence
Districts, to a distance of not more than one-half
the distance into vards of less than twenty 20
Leet into yards of more than twenty tiU) feet,
provided that said decks do not occupy an aggregate
more than the lenqth of the buildinq wall on which
are iocatea.
D. Bay windows and chimneys to a distance of not more
than three (3) feet, provided that such features do
not occupy, in the aggregate, more than one-third
(1/3) the length of the building wall on which they
are located.
7_11-
'
E. Perte--Gee+ e-tr Car Ports or canopies to a distance •
of not more than two 2 feet six (6) inches.
F. Balconies, in Residence Districts, to a distance of
not more than three (3) feet into yards of less than
twenty (20) feet and to a distance of not more than
six (6) feet into yards of more than twenty (20)
feet; provided that said balconies do not occupy, in
the aggregate, more than one-third (1/3) the length
of the building wall on which they are located.
Interior Side Yards: Subject to the
limitations for features projecting into front
yards, said features may also project into
required yards adjoining interior side lot
lines, prcrsrrdec€-t�ret--the- c€-�}re3d--eet
e*Beed-jure—f�-f-ter-4€/��-erf--tHe--neqrri--feast
w4dth-a€-sneh-side-yerd-end-net-+ere-then-three
k3}-€eet-in-any-eesev
In no case shall any projection encroach over the Lot Boundary
Easements.
SECTION 2. This Ordinance shall take effect upon its
passage and publication. 0
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS
DAY OF , 1986.
CITY OF HUTCHINSON
By/
ATTEST:
Gary D. Plotz, City Clerk
Paul Ackland, Mayor
0
• RESOLUTION NO. 8373
RESOLUTION AMENDING RESOLUTION NO. 7854 ESTABLISHING
INCOME GUIDELINES AND ASSET LIMITATIONS FOR
SENIOR CITIZENS DEFERRED ASSESSMENTS
WHEREAS, the Minnesota Statutes provide tax deferral for senior citizens,
65 years of age and older, for whom it would be a hardship to make payments,
and
WHEREAS, the home owner can make application for deferred payment of
special assessments on forms which can be obtained from the City Clerk's
office.
NOW THEREFORE, the City Council has established the following income
guidelines and asset limitations for applications of deferred assessments:
1. Deferred assessments be granted to person(s) with a low income
of $7,560.00 per year for one person and $9,180.00 per year for
a married couple; and
• 2. Deferred assessments be granted to person(s) with an asset limita-
tion of not to exceed $27,000.00, excluding the homestead.
Adopted by the City Council this 9th day of September, 1986.
ATTEST:
Gary D. Plotz
City Clerk
0
Paul L. Ackland
Mayor
•
RESOLUTION NO. 8374
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Transmission Repair
2450.36
Repair Unit 47
Park
ii
I
Yes
�
Wacker Impl. Inc.
The following items were authorized due to an emergency need:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Transmission Repair
2450.36
Repair Unit 47
Park
ii
I
Yes
�
Wacker Impl. Inc.
Date Approved:
iMotion made by:
Seconded by:
September 9, 1986
Resolution submitted for Council action
by:
AGENDA ITEM FOR SEPTEMBER 9, 1986 MEETING
HUTCHINSON PUBLIC SCHOOLS
RGE GORDON. Ch.lroren
ALD POPP. Clerk
DRA GREEN. T...
August 21, 1986
INDEPENDENT SCHOOL DISTRICT NO. 423 DuwAYNEPEMMSON.Vice Chtlreeen
HUTCHINSON,MINNESOTA 55350 DANIELPFRRINE.Db lee
LUCIL{E ARLT
Director
Glenn Matepaa, Superintendent of Schools
U
The Honorable Mayor Paul Ackland
Members of the City Council
Hutchinson City Hall
Hutchinson, MN 55350
RE: Assessment Roll #221, Tract in Section 1-116-30
(water main to elementary school site, School Road area)
Gentlemen:
The Hutchinson School District has great concern on the city council's proposed
action to change the city's assessment policy for the above mentioned project.
This change increases school district cost by an amount over $6000 above the
cost budgeted when the previous assessment policy was used to determine cost.
The bond issue amount was based on the city policy in effect at the time.
The district's greatest concern is will the policy also be changed so that
storm and sanitary sewer will also cost more than budgeted because of city
• council policy change? The school district requests that additional policy
change will not be the case.
It has come to our attention that the major drive behind this change is that
the cost can be spread over a larger tax base - the school district. Please
be reminded that for this project the district is limited by voter action on
the bond issue amount. These increased utility costs will have to come from
the bond issue amount thereby forcing a reduction somewhere else in the pro-
ject. The end result will be a lessor facility than presented to the voters.
An early response to the total issue -- city policy change for assessment on
this school project, especially the storm/sanitary sewer question is needed as
bids are scheduled to be let on August 29.
Thank you in advance for your additional consideration of this project.
Sincerely,
Glenn Mate' a
Superintendent of Schools
for the Board of Education
cc:
•DISTRICT OFFICES
30 Glen Street North
Phone 161215802860
SENIOR HIGH SCHOOL
Robert. Ro.d
Phone(612)587-2151
School Board Membrs
AREA VOCATIONAL TECHNICAL INSTITUTE
200 Century Avenue
Ph... (612; 587-3636
EQUAL OPPORTUNITY EMPLOYER
JUNIOR HIGH SCHOOL
Robert. Ro.d
Ph one 16121587 2856
ELEMENTARY SCHOOL
100 Glen Streer
Pha/n�.�/l/J6` 2) 587-283]
V
672) 587-5151
j CITY OF HUTCHINSON
37 WASHINGTGNAVENUE WEST
HUTCHINSON, M.INN 55350
M E M O
DATE: September 4, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: School District Water Assessment
In regard to Superintendent Glenn Matejka's letter of August 21st, the policy
change at this time is for watermain only. Before assessment policies
relative to storm sewer and sanitary sewer are changed, they should be
carefully reviewed.
Using the Methodist Church as an example, the watermain assessments would be
as follows: •
Property Frontage: West Side - 333.22 feet
South Side - 591.50 feet
Old Watermain Assessment Policy would be based on 333.22 feet.
New Watermain Assessment Policy would be based on 924.72 feet.
Based on the proposed route of the sanitary sewer to serve the new school site,
the assessment using the present policy would be based on 967.78 feet. That
is using the North-South frontage only. The cost of crossing the property
East-West would be paid by the City.
The present storm sewer assessment policy is based on square foot of land.
The school site is 573,520 square feet.
MVP/pv
Marlow V. Priebe
Director of Engineering •
' Council Minutes - September 25, 1984
µ.i
421
•
The Planning Commission recommended approval of the preliminary plat,
with the stipulation that the owner be required to pay for the cost of
moving any utility lines when there are no easements given.
After discussion, Alderman Carls made the motion to approve the pre-
liminary plat with the stipulation and to waive reading and adopt
Resolution No. 7875. The motion was seconded by Alderman Mikulecky
and carried unanimously.
(t) CONSIDERATION OF VARIANCE SUBMITTED BY ERLAND JABLINSKI WITH
UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH UNDERSTANDING
T I
OF CITY LIABILITY
Lo
Mr. Erland Jablinski was issued a City building permit to construct a
co
mini -warehouse in the Industrial Park; however, there was an oversight
0
on the part of the City concerning setback requirements. The Planning
M
Commission denied Mr. Jablinski's request for the variance but felt
Q
the City was liable for the error.
After considerable discussion, it was recommended that the City pay
for the cost of installing a chain link fence on the west property
line, using City employees to do the work, and grant the variance.
Alderman Mikulecky moved to approve the variance and to authorize the
City to erect a chain link fence on the west property line at City
expense of approximately $800, and further to waive reading and adopt
Resolution No. 7876. Motion seconded by Alderman Torgerson and un -
41
animously passed.
(u) CONSIDERATION OF FINAL PLAT OF PETERSON ESTATES AS SUBMITTED TO COUNTY
AND REFERRED TO CITY WITH FAVORABLE RECOMMENDATION FROM PLANNING
COMMISSION
Following discussion, Alderman Torgerson made the motion to approve
the final plat of Peterson Estates and recommend approval to the
County. Alderman Mikulecky seconded the motion and it unanimously
carried.
(v) CONSIDERATION OF FINAL PLAT FOR DAVID LEE ACRES WITH FAVORABLE
RECOMMENDATION FROM PLANNING COMMISSION, WITH STIPULATION
It was the recommendation of the Planning Commission that the final
plat for David Lee Acres be approved with the stipulation that the
lots remain either agricultural or residential in accordance with
the City's Comprehensive Plan.
Alderman Torgerson moved to accept the recommendation of the Planning
Commission and to recommend approval to the County. The motion was
seconded by Alderman Mikulecky and passed unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz commented on a letter received concerning a
�r�
RESOLUTION NO. 7876
• RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF
ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF MINIWAREHOUSE
18' FROM REARYARD PROPERTY LINE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Mr. Erland Jablinski of Hutchinson has applied for a variance from
Section 6.05, B.3 of the Zoning Ordinance No. 464 for a variance of 32, to
allow the construction of a mini -warehouse 181 from the rearyard property
line on the property located on Michigan Street, with the following legal
description:
Lot 1, Block 1, Swanson Subdivision of Hutchinson Industrial District
2. The Planning Commission has reviewed the application for a
variance and has recommended to the City Council that the application be
granted, with the stipulation that the City erect a chain link fence on the
. west property line.
3. The Council has considered the effect of the proposed variance
upon the health, safety, and welfare of the community, existing and
anticipated traffic conditions, light and air, danger of fire, risk to the
public safety, and the values of property in the surrounding area and the
effect of the proposed variance upon the Comprehensive Plan.
4. Because of conditions on the subject property and on the surrounding
property, it is possible to use the subject property in such a way that the
proposed variance will not impair an adequate supply of light and air to adja-
cent property, unreasonably increase the congestion in the public streets,
increase the danger of fire, endanger the public safety, unreasonably diminish
or impair health, safety, comfort, morals, or in any other aspect be contrary to
the intent of the ordinance and the Comprehensive Plan.
5. The special conditions applying to the structure or land in question
are peculiar to such property or immediately adjoining property and do not apply
generally to other land or structures in the district in which such land is
located.
6. The granting of the application is necessary for the preservation and
enjoyment of a substantial property right of the applicant. It will not merely
serve as a convenience to the applicant, but is necessary to alleviate demon-
strable hardship or difficulty.
E
Resolution No. 7876
Page 2
CONCLUSION
The application for variance for the purpose designated is granted based
upon the findings set forth above.
Adopted by the City Council this 25th day of September, 1984.
Robert H. Stearns
Mayor
ATTEST:
e1=9' !
ary D. otz
City Clerk .
August 18th, 1986 6�''"'
ll ae-
ell
�r
City of Hutchinson Qy 'GV
CITY COUNCIL
City Hall (04:19
In regard to your letter I received August 16th, 1986 for
weed cutting in the amount of $125.00.
On June5th I received a letter about weed cutting. I tried
to get inspector on the phone; also left messages for him to
call me back; which he did not do.
Lot #6 Block 1, Swanson's subdivision is all in alfalfa.
The third crop was cut late fall, 1985, by Jerry Ncell..
This spring Merlyn Monson was to get the. He went up
there to cut it and it was already cut 6/�6. This field
produced 100 bales or more and the market price was about
$2.50 to $3.00 per bale, at the sale barn. We lost the 1st
crop as they did not pick up windrows and that was a mess to
cut.
Instead of me paying $125. I am sending you a bill for $550.
• for the damage. I talked to my attorney, Ron McGraw on
August 18th,.1986.
Yours truly,
i
Victor L. Swanson
P.O. Box 213
Hutchinson, MN 55350
STATDMT
City of Hutchinson
City Council
City Hall
Approximately 200 bales of Hay . $550.00
August 18th, 1986
/ (612) 587.5151
Hur�H ,
CITY OF HUTCHINSON
37 Vv'ASr;'N6 TON AVENUE WEST
/ NUTCHINSCN. MINti' �{S50
M E M 0
DATE: September 3, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project 86-15
Attached is the Engineer's Report for the construction of the Cul-de-sac on
Freemont Avenue.
The plans and specifications have been completed and I recommend approval of
same with a bid date of September 23rd, 1986, at 2:00 P.M. Required
resolutions are attached.
•
MVP/pv
attachments
•
1
Marlow V. Priebe
Director of Engineering
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
PROJECT NO. 86-15
Resolution No. Q0375
WHEREAS, it is proposed to improve Freemont Avenue Cul-de-sac
(Greencastle Site) by the construction of Grading, Gravel Base, Curb and
Gutter, Storm Sewer, Surfacing and Appurtenances, and to assess the benefited
property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
That the proposed improvement be referred to Marlow V. Priebe for study
and that he is instructed to report to the council with all convenient speed
advising the council in a preliminary way as to whether the proposed
improvement is feasible and as to whether it should best be made as proposed
or in connection with some other improvement, and the estimated cost of the
improvement as recommended.
Adopted by the council this 9th day of September, 1986.
City Administrator
I1L
Mayor •
0
ENGINEER'S REPORT
• CITY OF HUTCHINSON
DATE: September 3, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Street Improvement Project
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed.
PROJECT NO. 86-15 - Freemont Avenue Cul-de-sac (Greencastle Site) by Grading
Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and
Appurtenances
Construction Cost
Engineering
Is
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
TOTAL ----------
23,300.00
1.640.00
1.640.00
0.00
1,840.00
--------------$ 280420.00
Assessable Cost $ 26,845.00
Deferred Assbssable Cost 0.00
City Cost 1,575.00(hydrant)
TOTAL-------------------------------- 28,420.00
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
RESOLUTION RECEIVING REPORT AND
ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS •
PROJECT NO. 86-15
LETTING NO. 15
Resolution No. 8376
WHEREAS, pursuant to a resolution of the Council adopted September 9th,
1986, a report has been prepared by Marlow V. Priebe with reference to the
improvement of Freemont Avenue Cul-de-sac (Greencastle Site) by the
construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing
and Appurtenances, and this report was received by the Council on September
9th, 1986,
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council
resolution adopted the 9th day of September, 1986.
2. Marlow V. Priebe is hereby designated as the engineer for this
improvement. He shall prepare plans and specifications for the making of such
improvement.
Adopted by the council this 9th day of September, 1986. •
Mayor
City Administrator
I]
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
PROJECT NO. 86-15
LETTING NO. 15
Resolution No. 8377
WHEREAS, pursuant to a resolution passed by the council on September 9th,
1986, the City Engineer has prepared plans and specifications for the
improvement of Freemont Avenue Cul-de-sac (Greencastle Site) by the
construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing
and Appurtenances, and has presented such plans and specifications to the
council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and
made a part hereof, are hereby approved.
2. The city clerk shall prepare and cause to be inserted in the official
newspaper and in The Construction Bulletin, an advertisement for bids upon the
making of such improvement under such approved plans and specifications. The
advertisement shall be published for three weeks, shall specify the work to be
• done, shall state that bids will be opened and considered by the council at
2:00 P.M. on September 23rd, 1986, in the Council Chambers of the City Hall,
Hutchinson, Minnesota, and that no bids will be considered unless sealed and
filed with the clerk and accompanied by a cash deposit, cashier's check, bid
bond or certified check payable to the clerk for 10 per cent of the amount of
such bid.
Adopted by the council this 9th day of September, 1986.
City Administrator
0
Mayor
F-1
U
•
•
// 1 (612) 587-5151
yL17,- : CITY OF HUTCHINSON
7 ?,% WASHINGTON AVENUE WES7
" TCHINSON -,coves.
M E M O
DATE: September 4, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Drainage Study
Robert's First Addition
As requested, I have completed two cost studies for construction of another
storm sewer outlet for Robert's First Addition, through the Deforest Wagner
property to the trunk line. The estimated costs are for construction cost
only. There is no City Design, Administration or Fiscal cost or cost for
right-of-way or crop damage.
A.
Robert's First Addition - Catch Basins on South
End of Larson Street
Kay St. & Larson St.
Total
Total
Item
Unit Cost
Construction Cost
Construction Cost
100'
- 15" RCP 10'-12' Deep
$ 21.00
$ 2,100.00
200'
- 15" RCP 12'-14' Deep
22.50
4,500.00
100'
- 15" RCP 0'-8' Deep
18.50
1,850.00
100'
- 15" RCP 8'-10' Deep
19.50
1,950.00
3
- Storm Sewer Manholes 0'-6' Deep
650.00
1,950.00
8'
- Extra Depth in Manhole
75.00
600.00
2
- Type "A" Catch Basin
570.00
1,140.00
40'
- 12" RCP Lead Lines 0'-8' Deep
15.00
600.00
100'
- Street Restoration
15.00
1,500.00
TOTAL--------------------------------------- $ 16,190.00
B.
Deforest Wagner Property -
On Goebel St. Between
Kay St. & Larson St.
Total
Item
Unit Cost
Construction Cost
100'
- 18" RCP D'-8' Deep
$ 20.50
$ 2,050.00
200'
- 18" RCP 8'-10' Deep
21.50
4,300.00
2
- Storm Sewer Manhole 0'-6'
Deep 650.00
1,300.00
6'
- Extra Depth in Manhole
75.00
450.00
TOTAL---------------------
------ $ 8,100.00
Drainage Study
Robert's First Addition
September 4, 1986
Page 2
•
C. Robert's First Addition - Catch Basins on South End of Larson St. and
Wagner Property Between Kay St. and Larson St.
Total
Item Unit Cost Construction Cost
100'
- 24" RCP 10'-12' Jeep
$ 26.00 $
2,600.00
200'
- 24" RCP 12'-14' Deep
29.00
5,800.00
100'
- 15" RCP 0'-8' Deep
18.50
1,850.00
100'
- 15" RCP 8'-10' Deep
19.50
1,950.00
3
- Storm Sewer Manhole 0'-6' Deep
650.00
1,950.00
8'
- Extra Depth in Manhole
75.00
600.00
2
- Type "A" Catch Basin
570.00
1,140.00
40'
- 12" RCP Lead Lines 0'-8' Deep
15.00
600.00
100'
- Street Restoration
15.00
1,500.00
100'
- 18" RCP 10'-12' Deep
TOTAL---------------------------------------
$
17,990.00
TOTAL FOR "C" _ $ 17,990.00
TOTAL FOR "B" _ $ 8,100.00
TOTAL FOR "A-17= $ 9,890.00
If proposal "C" is built, construction cost of $8,100.00 to Deforest Wagner
Property would be deferred and the construction cost
to Robert's First •
Addition would be $9,890.00.
Addition -
Catch Basins South
D. Robert's First Addition -
Catch Basins on South
End and Mid -point of
Larson St.
St. and Wagner Property Between Kav St. & Larson
St.
Total
Item
Unit Cost
Construction Cost
100'
- 18" RCP 12'-14' Deep
$ 25.50
$ 2,550.00
200'
- 18" RCP 14'-16' Deep
28.00
5,600.00
200'
- 15" RCP 0'-8' Deep
18.50
3,700.00
100'
- 18" RCP 8'-10' Deep
21.50
2,150.00
100'
- 18" RCP 10'-12' Deep
23.50
2,350.00
4
- Storm Sewer Manhole 0'-6'
Deep 650.00
2,600.00
14'
- Extra Depth in Manhole
75.00
1,050.00
4
- Type "A" Catch Basin
570.00
2,280.00
80'
- 12" RCP Lead Lines 0'-8'
Deep 15.00
1,200.00
350'
- Street Restoration
15.00
5,250.00
TOTAL--------------
------------ $ 28,730.00
E.
Robert's
First
Addition -
Catch Basins South
End and Mid -point of Larson
St. and Wagner Property Between Kav St. & Larson
St.
Item
Unit Cost
Con=`_ruction Cost
•
100'
- 27"
RCP
12'-14'
Deep
$ 32.00
$ 3,200.00
200'
- 27"
RCP
14'-10'
Deep
40.00
8,000.00
200'
- 15"
RCP
0'-8'
Deep
18.50
3,700.00
100'
- 18"
RCP
8'-10'
Deep
21.50
2,150.00
Li
Drainage Study
Robert's First Addition
September 4, 1986
Page 3
TOTAL--------------------------------------- $ 31,780.00
TOTAL FOR "E" _ $ 31,780.00
TOTAL FOR "B" _ $ 8,100.00
TOTAL FOR "D-1"= $ 23,680.00
If proposal "E" is built, construction cost of $8,100.00 to Deforest Wagner
Property would be deferred and the construction cost to Robert's First
Addition would be $23,680.00.
This information will be discussed at the City Council Meeting on September
9th, 1986.
MVP/pv
cc: All Residents in
Robert's First Addition
Marlow V. Priebe
Directorof Engineering
Total
Item
Unit Cost
Construction Cost
100'
- 18" RCP 10'-12' Deep
$ 23.50
$ 2,350.00
4
- Storm Sewer 'Manhole 0'-6' Deep
650.00
2,600.00
14'
- Extra Depth in Manhole
75.00
1,050.00
4
- Type "A" Catch Basin
570.00
2,280.00
80'
- 12" RCP Lead Lines 0'-8' Deep
15.00
1,200.00
350'
- Street Restoration
15.00
5,250.00
TOTAL--------------------------------------- $ 31,780.00
TOTAL FOR "E" _ $ 31,780.00
TOTAL FOR "B" _ $ 8,100.00
TOTAL FOR "D-1"= $ 23,680.00
If proposal "E" is built, construction cost of $8,100.00 to Deforest Wagner
Property would be deferred and the construction cost to Robert's First
Addition would be $23,680.00.
This information will be discussed at the City Council Meeting on September
9th, 1986.
MVP/pv
cc: All Residents in
Robert's First Addition
Marlow V. Priebe
Directorof Engineering
(612) 587-5151
HUTCH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
_ HUTCHINSON, ,VINN. 55350
M E M O
DATE: September 9th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Letting No. 11, Project No. 86-11
Letting No. 13, Project No. 86-13
Bids were opened today for the above -referenced projects.
I recommend awarding a contract to J. W. Hanson Construction Company in the
amount of $6,204.00 for Project No. 86-11, subject to Mr. Hanson submitting a
letter that he has been contracted by the two property owners to the north, to
install curb for them, as they previously requested, at the same time as the
• City contract is completed.
I recommend awarding a contract to Juul Contracting Company in the amount of
$56,499.10 for Project No. 86-13.
Resolutions for same are attached.
MVP/pv
attachments
Is
Marlow V. Priebe
Director of Engineering
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
• LETTING NO. 11
PROJECT NO. 86-11
Resolution No. S-334
WHEREAS,
-33`I-
WHEREAS, pursuant to an advertisement for bids for the improvement of
Waller Drive from 6th Avenue N.E. to 2501 North by the construction of Curb
and Gutter and Appurtenances, bids were received, opened and tabulated
according to law, and the following bids were received complying with the
advertisement:
J. W. Hanson Construction Company $6,204.00
AND WHEREAS, it appears that J. W. Hanson Construction Company of
Hutchinson, Minnesota is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF RUTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with J. W. Hanson Construction Company of Hutchinson,
Minnesota in the name of the City of Hutchinson, for the improvement of Waller
Drive from 6th Avenue N.E. to 2501 North by the construction of Curb and
Gutter and Appurtenances, according to the plans and specifications therefor
•
approved by the city council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 9th day of September, 1986.
City Administrator
r -IL
Mayor
•
0
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 13
PROJECT NO. 86-13
Resolution No.85
WHEREAS, pursuant to an advertisement for bids for the improvement of
Campbell Lane in Clark's 2nd Addition to East Line of Woodridge Subdivision by
the construction of Grading, Gravel Base, Sanitary Sewer, Watermain, Storm
Sewer and Appurtenances, bids were received, opened and tabulated according to
law, and the following bids were received complying with the advertisement:
Juul Contracting Company
$56,499.10
AND WHEREAS, it appears that Juul Contracting Company of Hutchinson,
Minnesota, is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Juul Contracting Company of Hutchinson, Minnesota,
in the name of the City of Hutchinson, for the improvement of Campbell Lane in
Clark's 2nd Addition to East Line of Woodridge Subdivision by the construction
of Grading, Gravel Base, Sanitary Sewer, Watermain, Storm Sewer and
Appurtenances, according to the plans and specifications therefor approved by
the city council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 9th day of September, 1986.
City Administrator
Mayor
Maplewood Academy
pde
c -
9r'^'s FOR 700 North Main Street • Hutchinson, Minnesota 55350. 612-5872830
y1234So
Principal's Office �� \
4 �rS��F��?jj1986
N.+•�+L 'ED �J I
September 1, 1986 BY,,,,,_ U
Hutchinson City Council
37 Washington Ave. West
Hutchinson, MN 55350
Dear Council Members:
This letter concerns the drainage problem the Academy has had
for some time in the field bordered by North Main and County
Road 76. For many years the water from this field drained in-
to Countv Ditch 18 by way of lateral 1. The drainage no long-
er takes place because the City of Hutchinson issued permits
• for houses to be built in a manner that obstructs lateral 1
of CD 18.
Because Maplewood Academy has paid its assessments on CD 18 for
many years it has a legal right to drainage. I am requesting
that the City of Hutchinson take whatever steps are necessary
to restore this drain service.
Please refer to my letter of Julv 25, 1985 regarding this mat-
ter.
Sin erely,
-7
I ndon G. Furst, Ed.D.
Principal
trc
•
(612) 587-5151
HVTCH , CITY OF HUTCHINSON
• 3? WASH,(%GTCN AVENUE WEST
NUTCHLNSCN. MINN- 55350
M E M O R A N D U M
DATE: September 4, 1986
TO:Mayor and City Council
------------------
FROM: Gary D. Plotz, CidAdministrator— — — — — — — — — — — — —
SUBJECT: Amending Policy Handbook On Agenda Deadlines
------------------------------
Attached is a copy of the current, adopted policy on agenda deadlines of
• City Council. The coordinatorsof the agenda are the City Administrator
and Administrative Secretary. It is apparent that there is not sufficient
time to gather and copy all materials within one day, namely Friday before
the Council meeting. The final agenda has to be typed, all supporting
memos prepared, copies of all Planning Commission materials collected (in-
cluding maps), and all necessary Resolutions and Ordinances prepared. It
is, therefore, requested that this agenda deadline be moved to Wednesday
at 12:00 Noon. This will coordinate well with the weekly staff meeting on
Wednesday morning.
All supporting information that needs to be typed by Marilyn should, like-
wise, meet this deadline. Supportive items that need only to be photocopied
and are relatively small in the number of pages may be submitted by Thurs-
day at 5:00 P.M. Any additional items submitted after the agenda deadline
would require approval of the entire City Council for consideration at. the
Council meeting.
Regarding the Planning Commission deadlines, it is proposed that the appli-
cations are due the last working day of the month.
/ms
VOTING POWERS ON BOARDS, COMMISSIONS AND
COMMITTEES
A city council member or city employee has the
same voting privileges as any other member of a
board, commission, or committee, unless
otherwise regulated by state statute, charter,
ordinance or resolution.
(Past Practice)
AGENDA
A11 agenda items must be provided to the city
administrator (or secretary) by 5:00 p.m. the
Thursday before an upcoming council meeting;
council meetings being the second and fourth
Tuesdays of each month. All supporting written
documentation shall be likewise submitted in the
above timeframe. Any additional- items submitted
after the agenda deadline would require approval
of the entire city council for consideration at
the council meeting.
(Past Practice)
COUNCIL MINUTE KEEPING
All council meetings shall be taped. Such tapes
shall be kept for a period of year and then
re -used. The city council secretary shall take
minutes in sufficient form to meet the
requirements of Roberts Rules of Order, and rely
on the parliamentarian (city attorney) to
determine the sufficiency of the minutes. The
entire city council can determine if any given
POLICY - PLANNING AND SPECIAL ASSESSMENTS
PLANNING COMMISSION
The planning commission shall review the compre-
hensive plan map on an annual basis during the
month of March.
The text of the comprehensive plan shall be
reviewed at a minimum every third year.
The text of the zoning ordinance and subdivision
ordinance shall likewise be reivewed at a
minimum every third year.
(For Council Consideration)
PLANNING COMMISSION STAFF REVIEW
Applications for all planning commission items
are due the 1st of the month (except weekend or
holidays, the next workday).
If recommendations in writing are not received
from the county or township by the first of the
month, our poI icy is that we wi 11 not consider
the items until the following month.
Staff review, including the city engineer, fire
marshal, building official and planning commis-
sion secretary will transpire a few days after
the deadlines for application. Handing items
out at a planning commission meeting or bringing
up items not on the agenda is discouraged.
(Administrative Order 11-85)
• 5 • 1 •
•
t6 72 58'-5'5
CITY OF %sUTCHINSON
September 2, 1986
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: PERSONNEL COORDINATOR
RE: MERIT CONSIDERATION
Attached is a merit recoavendation which was omitted fran the
July -August council consideration.
copy: R. Neumann
N tisr C)F HUTCglivsoslv
F*�
July 30, 1986
MEMORANDUM
'-A): MAYOR AND CrrY COUNCIL
FROM: n DIRECTOR • r. •i
BE: MERIT OWSIDERATION
I reccmend that Randy DeVries be granted a 2 % merit increase
on his anniversary date, based on his good performance and
the additional amount of work that is being required of him
at this time.
RN/hs
0
V„Y Parks • Recreation • Forestry • Civic Arena
900 Harrington Street 0 Hutchinson, Minnesota 55350 • (612) 567.2975
TO: Mayor and City Council
FROM: Mark Schnobrich
DATE: Wednesday, September 3, 1986
RE: Consideration of Weed Compliance
Weed inspection, notification, mowing and subsequent compliance by lot
owners within the city, have presented a number of questions in regards to
the city's handling of our present weed ordinance. A number of considerations
should be looked at in order to clarify the city's policy on weeds.
Weed inspections are now done periodically. Areas of land with 8" or greater
vegetation on it are tagged for non-compliance. This is time consuming and
sometimes unnecessary in regards to areas of little or no human habitation.
A possible solution would be to tag and monitor only those areas that the
city has received complaints on. Discussion of this policy change was
made at the August Park and Recreation Board meeting with favorable
recommendation from them.
Another area of concern is so called "Agricultural Land" within the city
limits. Our present ordinance does not differentiate between weeds or crops
in its current publication. Attempts are made to differentiate between
weeds and crops, but these attempts have fallen short of an exacting policy.
A possible solution could be to complete a survey of all recognizable
agricultural areas currently under cultivation or harvest. Next, request
each owner to comply with the weed ordinance by responding to the city with
a letter of intent for that acreage.
Yet another area of concern is the highway right of way within town, both
state and county owned. Many times adjacent land owners will maintain these
areas, but some do not. State and county personnel attempt to maintain
these areas with cutting it twice a year. A possible solution could be a
manditory compliance by adjacent land owners to maintain these properties
should the state or county fall short.
Considering these policies may help clarify the city's position on weeds
in the future.
WHU
CITY OF HUTCHINSON
% WASHINGTON AVENUE WEST
TChINSON MINN. 55350
M E M O
DATE: September 3, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Plaza Heights
Attached, for your approval, is the Subdivision Agreement for Plaza Heights.
Marlow V. Priebe
Director of Engineering
MVP/pv
att.
SUBDIVISION AGREEMENT
PLAZA HEIGHTS SUBDIVISION
CITY OF HUTCHINSON
THIS AGREEMENT, made and entered into the day and year set forth
hereinafter, by and between Larry Herrmann, President of the First State Bank
of Brownton, Minnesota; Dennis K. Albertson, President of Citizens State Bank
of Gibbon, Minnesota; Dennis K. Albertson, President of State Bank of Morgan,
Minnesota; Dennis K. Albertson and Patricia A. Albertson, husband
and wife; and Keith Vegors, President of the Norwest Bank South St. Paul,
N.A., hereinafter called the "Subdivider", and the City of Hutchinson, a
Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter
called the "City";
WITNESSETH:
WHEREAS, the Subdivider is the owner and developer of a certain
subdivision known as "PLAZA HEIGHTS", which is located in the City of
Hutchinson, and;
WHEREAS, City Ordinance No. 464 and 466 require subdividers to make
certain improvements in the subdivision;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
1. It is understood and agreed that sanitary sewer, watermain, storm
sewer, curb and gutter, street grading, street base, street •
surfacing and appurtenances are inplace on South Grade Road. Also,
an 18" trunk sanitary sewer is inplace, as shown on the Preliminary
Plat. The balance of the existing assessments on Lot 1, Block 1 and
Lot 1, Block 2 of Lipke Addition for the above-mentioned
improvements, as of August 19,1986, are as follows:
Lot 1, Block 1 - $12,448.50 - 7% - Roll 190
Lot 1, Block 1 - $ 4,168.50 - 6% - Roll 190A
Lot 1, Block 2 - $ 3,182.51 - 7% - Roll 190
Lot 1, Block 2 - $ 1,474.41 - 6% - Roll 190A
The above shall be assigned to lots in PLAZA HEIGHTS in the amounts
as follows:
Lots 1- 5 Lots 1 8 2
Block 1 Block 2
Roll 190 - 7% $ 2,489.70 $ 1,591.26
Roll 190A - 6% $ 833.70 $ 737.21
2. It is understood and agreed that the existing sanitary sewer main
and watermain extensions to Lot 3, Block 1, shall be used to extend
services to Lots 2, 3 and 4 of said Block 1.
3. It is understood and agreed that the sanitary sewer main extension
to Keith Street shall be used to extend service to Lot 1, Block 1
only, and that the watermain extension to Keith Street will be
extended to Chicago Avenue. A service line will be provided for Lot
1, Block 1.
C"
•
•
SUBDIVISION AGREEMENT
PLAZA HEIGHTS SUBDIVISION
CITY OF HUTCHINSON
PAGE 2
4. The Subdivider hereby petitions the City to construct the services
listed in Paragraphs 2 and 3 in 1986, and to assess the costs to
Lots 1, 2, 3 and 4 of Block 1.
5. The Subdivider hereby petitions the City to construct watermain,
storm sewer, grade and place gravel base on Sunset Street and Keith
Street from South Grade Road to 135 feet South in 1986; and water
services to Lot 5 in Block 1 and Lots 1 and 2 of Block 2; and
sanitary sewer services from the trunk line on Sunset Street to Lot
5, Block 1 and Lots 1 and 2 of Block 2 in 1986 and to assess the
costs as follows:
Type of Work
Grading, Gravel Base, Watermain
and Storm Sewer on Keith St. and
Sunset Street
Sanitary Sewer Service Extension
from Trunk
Water Service Extension from Main
Equal Amounts for Each Lot
Lots 1-10, Block 1 and Lots
1-4, Block 2
Lot 5, Block 1 and
Lots 1 and 2, Block 2
Lot 5, Block 1 and
Lots 1 and 2, Block 2
6. The Sudivider hereby petitions the City to construct all other
sanitary sewer and service leads, watermain and service leads, storm
sewer and to improve the streets by grading, gravel base, curb and
gutter and surfacing necessary for the entire plat when deemed
feasible by the Subdivider and the City. Said improvements to be
completed under several contracts.
7. It is understood and agreed that the basic land ownership within the
plat varies and that the costs for the improvements in Paragraph No.
6 will be assessed to lots in the plat and to land south of the plat
based on its required needs. Assessments for same will be as
follows:
Type of Work
Curb and Gutter and Surfacing
from South Grade Road South 135'
on Keith St. and Sunset St.
All Improvements on Keith St. and
Sunset St. from 135' South of
South Grade Road to Chicago Ave.
Equal Amount for Each Lot
Lots 1-10, Block 1 and
Lots 1-4, Block 2
All Lots in Block 3, Block 4,
Block 5 and Block 6
All Improvements on Chicago Ave. Lots 6-10, Block 1
• Lots 1-5, Block 4
All Improvements on Keith St. from
Chicago Ave. to Cleveland Ave.
50% to Lots in Block 3
50% to Lots in Block 4
SUBDIVISION AGREEMENT
PLAZA HEIGHTS SUBDIVISION
CITY OF HUTCHINSON
PAGE 3
All Improvements on Sunset St. Lots in Blocks 4 and 5
from Chicago Ave. to Cleveland
Ave.
All
Improvements on Cheyenne St.
Lots 3 and
4, Block 2
and
from
Sunset St. to Cleveland Ave.
All Lots in
Blocks 5
and 6
All
Improvements on Cleveland Ave.
50% to Lots
in Blocks
3, 4,
from
Cheyenne St. to West Line of
5 and 6
Plat
50% to Land
South of
Plat
8. It is understood and agreed that the Subdivider will make a cash
contribution to the City of Hutchinson for Parks and Playground for
PLAZA HEIGHTS SUBDIVISION, in the amount of $2,973.86, which is for
one dwelling unit per lot. Charges for additional dwelling units
per lot will be due at the time a Building Permit is issued and the
cost will be according to the City's Fee Schedule for additional
units at the time said permit is issued. The cost for Lots in Block
1 and Block 2 is $646.38, based on credit for payment made for Lipke
Addition. The balance being $2,327.48, is for lots in Block 3, 4, 5
and 6.
9. It shall be the responsibility of the developer to clear any trees
and/or debris from utility easements, as per the request of the
utility prior to installation of the facility.
10. It is understood and agreed that all electrical and gas lines in
easements that may have to be moved by request of the property
owner, will be done at said property owners expense.
11. It is understood and agreed that to fulfill City Policy, two trees
will be provided in the margin (boulevard) of each lot. The
Subdivider or property owner shall purchase from the City and pay
one half the cost of said trees and the City's portion of the
payment for the trees shall not exceed $10.00 per tree. Said trees
shall be planted by the property owner.
The Subdivider hereby petitions the City to install two trees per
lot and assess the properties in the subdivision, the cost less
allowed City's portion of said cost. Said installation to be
included in the last assessable improvement to be installed for the
subdivision. All trees installed at the time of said last
assessable improvement will be credited to the properties where the
trees are located.
Species selection will be determined by the Tree Board. Should the
Subdivider or property owner wish to plant a tree which deviates
from the selected specie list, he/she must present his/her request
to the Tree Board.
The City will, at no charge to the property owner, replace any tree
which dies within one year of the time of planting.
0
C,
J
SUBDIVISION AGREEMENT
PLAZA HEIGHTS SUBDIVISION
CITY OF HUTCHINSON
• PAGE A
12. This agreement shall be binding upon and extend to the heirs,
representatives, assigns and successors of the parties.
13. It is understood and agreed that it is the responsibility of the
Subdivider to record this agreement at the County Recorder's Office
and that no Building Permit will be issued until said Agreement is
recorded.
IN WITNESS THEREOF, said First State Bank of Brownton, Minnesota;
Citizens State Bank of Gibbon, Minnesota and State Bank of Morgan, Minnesota,
have caused these presents to be signed by their proper officers and their
corporate seals to be hereunto affixed this day of , 19_; and
said Dennis K. Albertson and Patricia A. Albertson, husband and wife, have
hereunto set their hands this day of 19_; and Norwest Bank
South St. Paul, N.A., has caused these presents to be signed by its proper
officer and its corporate seal to be hereunto affixed this day of
19_
SIGNED: THE FIRST STATE BANK OF BROWNTON, MINNESOTA
Its President
Larry Herrmann
• CITIZENS STATE BANK OF GIBBON, MINNESOTA
, Its President
Dennis K. Albertson
STATE BANK OF MORGAN, MINNESOTA
, Its President
Dennis R. Albertson
Dennis K. Albertson Patricia A. Albertson
NORWEST BANK SOUTH ST. PAUL, N. A.
Its President
Keith Vegors
STATE OF MINNESOTA The foregoing instrument was acknowledged before me
COUNTY OF this day of , 19_, by Larry Herrman,
President, The First State Bank of Brownton,
Minnesota, a Minnesota Corporation on behalf of the
Corporation.
• Notary Public, County, Minnesota
My Commission Expires
STATE OF MINNESOTA The foregoing instrument was acknowledged before me
COUNTY OF this — day of , 19_, by Dennis K.
SUBDIVISION AGREEMENT
PLAZA HEIGHTS SUBDIVISION
CITY OF HUTCHINSON
PAGE 5
Albertson, President, Citizens State Bank of Gibbon,
Minnesota, a Minnesota Corporation, on behalf of the
Corporation.
Notary Public, County, Minnesota
My Commission Expires
STATE OF MINNESOTA The foregoing instrument was acknowledged before me
COUNTY OF this day of , 19 , by Dennis R.
Albertson, President, State Bank of Morgan,
Minnesota, a Minnesota Corporation, on behalf of the
Corporation.
Notary Public, , County, Minnesota
My Commission Expires
STATE OF MINNESOTA The foregoing instrument was acknowledged before me
COUNTY OF this day of , 19 , by Dennis K.
Albertson and by Patricia A. Albertson, husband and
wife.
Notary Public, , County, Minnesota •
My Commission Expires
STATE OF MINNESOTA The _foregoing instrument was acknowledged before me
COUNTY OF this day of , 19_, by Keith Vegors,
President, Norwest Bank South St. Paul, N.A., a
U.S. Corporation, on behalf of the Corporation.
Notary Public, , County, Minnesota
My Commission Expires
Approved by the City Council on the _ day of , 19_
CITY OF HUTCHINSON
Its Mayor
Paul L. Ackland
, Its City Clerk
Gary D. Plotz
STATE OF MINNESOTA The foregoing instrument was acknowledged before me
COUNTY OF this day of , 19 , by Paul L.
Ackland, Mayor and Gary D. Plotz, City Clerk, City
of Hutchinson. 40
Notary Public, County Minnesota
My Commission Expires
v ' 5751
(672) 587
RI;GHz % CITY OF HUTCHINSON
• '17 WASHINGTON AVENUE WEST
! rI TOHINSON MINN. 55350
M E M O
DATE: September 9th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
RE: Century Avenue
Water Tower Maintenance
Ralph Neumann, Dick Nagy and I have reviewed the discussed condition of the
above -referenced tower this date.
We have found that the outside of the lower portion of the bowl needs to be
cleaned, primed and painted. The additional cost is $5,000.00. Also, now
• that the tower has been de -watered for work, the inside is in need of extensive
cleaning and repainting. This work is guaranteed for 20 years and will cost an
additional $15,000.00. We recommend both items be completed at this time.
Attached is a copy of letter Maguire included with his bid and a copy of bid
tab with notations.
Marlow V. Priebe
Director of Engineering
MVP/pv
attachment
cc: Ralph
Dick
/D -_A-
Inc.
P.O. BOX 169 • SIOUX FALLS, SO 57101
PHONE (605) 334-4827
AFTER HOURS (605) 3342455
WATER TOWER SPECIALISTS
ESTABLISHED 1915 July 28, 1986
City Clerk
City of Hutchinson
37 Washington Avenue West
Hutchinson, Minnesota 55350
Dear Sir:
EAST COAST REGIONAL OFRC
P.O. BOX 65
NORTHEAST, MARYLAND 2190
PH. (301) 398.654
FaCncatrq, E
Repaanrg and Pw &M,
Tenor am T
Accompanying this letter you will find our bid proposal
and bid security for the repainting of the 500,000 gallon
(Vocational Site) elevated water tank.
On July 24, 1986, I made a personal inspection of the
tower. At that time the tank was not drained and we
could not get on the interior of the tank to make
a visual inspection of the existing coating. In as much
as our communications with your official on the jobsite
indicated that there were only two large spots of the
epoxy coating off, we based our bid on that assumption.
If there would end up being alot more coating failure
when the tank was drained, we would respectfully state
that the cost for the additional work would be negiotiated
at the time. We trust that you can understand our positon
on this matter.
Thank you for this opportunity to be of service.
Sincerely yours,
MAGUIRE
resident
•
17-PI/O —17-
110A EERS
O.YEER.S LY TII£ 31ID11 EST OFCLOSED CIRCUIT T'1' FUR 1ASPEC'T'I0.Y OFLYTERIOR OF 11.4 TER T-LVKS
0
BIDDER
SURETY
"" MUNT
DELIVERY
MAGUIRE IRON, INC.
P.O. bOX 169
SIOUX FALLS, SOUTH DAKOTA 57101
605-334-4827
$18,860.00
TENYER COATINGS, INC.
P.O. BOX 192
BADGER, MN 56714
218-528-3692
ANDREW LANGUM, INC -
1318 BAY RIDGE ROAD
MADISON, WISCONSIN 53716
608-221-2117
$66,400.00
ODLAND PROTECTIVE COATINGS, INC.
3801 -128TH AVENUE N.E.
MINNEAPOLIS, MN 55434
612-784-9433
$39,950.00
ROBERT E. MOONEY & ASSOCIATES, INC
1400 SELBY AVE.
ST. PXM, MN 55104,
612-
i
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off
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REGULAR COUNCIL MEETING
September 9, 1986
• WATER & SEWER FUND
*D.O.E.R.
social security
*D.O.E.R.
social security
$449.82
Jesse Graves
refund
69.00
Donohue
engineering services
4551.00
General Repair Service
repairs
83.25
Hutch COmputer Industries
supplies
8.03
Physicians Health Plan
Aug. -Sept. med. ins.
1996.90
Witte Sod
16 rolls sod
14.40
Abbott Electronics
supplies
3.75
American Payment Center
box rental
55.00
Am. Water Works
microcomputers
21.00
Central Garage
July repair jobs
890.98
Carr Flowers
Meece flowers
10.00
Cash Drawer #4
postage
9.16
Coast to Coast
supplies
22.12
Commissioner of Revenue
Aug. sales tax
476.65
Electric Motor
new motor
24.00
Family Rexall Drug
supplies
15.80
Fadden Pump Co.
grease
13.78
Farm & Home Dist.
supplies
84.06
Feed Rite Controls Inc.
acid
843.78
Floor Care Supply
cleaning supplies
91.60
Fitzloff Hardware
supplies
6.76
G & K Services
uniform rental
151.80
GTC Auto Parts
parts
5.95
Hutch Cennex
gasoline
489.66
• Hutch Utilities
electricity
11,005.08
Hutch Wholesale Supply
supplies
1.20
Hutch Fire & Safety
inspections
25.00
Jahnkes Red Owl
coffee & filters
7.78
Johnson Super Valu
bleach & water
24.51
Junker Sanitation
refuse charges
27,462.50
Juul Contracting Co.
repairs & manhole
2009.05
Krasen Plbg & Htg.
value
29.52
L & P Supply Co.
supplies
33.45
McLeod Co. Sanitary Landfill
Aug. dumping charges
33.60
MnValley Test Lab.
testing
153.50
Public EMployees Retirement
employer contribution
257.61
Zins Maching Co.
repairs
16.00
51,447.05
CENTRAL GARAGE FUND
*D.O.E.R.
social security
$ 74.36
Lano Equipment
parts
65.98
Old Dominion Brush
parts & supplies
1750.44
Physicians Health Plan
Aug -Sept. med. ins.
314.28
Primrose Oil Co.
oil
125.28
S.W. Battery
battery
82.50
Ag Systems
supplies
102.95
Big Bear
tools
27.99
Brandon Tire
repairs
663.35
Coast to Coast
supplies
.43
GTC Auto Parts
supplies
1290.59
Harpel Bros. Inc.
parts
24.70
Hutch Iron & Meta1
parts
7.00
-
-2 -
Hutch Wholesale Supply
supplies
334.54
Ink Spots
supplies
61.00
• MacQueen Equipment
supplies
41.23
MTI Dist. Co.
parts
108.63
Plaza Hardware
tools
13.95
Plowmans
repairs & parts
112.31
Schmeling Oil Co.
oil & filters
341.99
Public Employees Retirement
employer contribution
44.20
Town & Country Tire Co.
repairs
35.00
W. D. Cooling Clinic
repairs
49.50
5672.20
GENERAL FUND
*Dept. of Natural Resources
snowmobile reg. fees
$ 40.00
*Dept. of Natural REsources
boat registration fees
73.00
*D.O.E.R.
social security
3683.79
Ronald Kirchoff
criminal justice seminar
40.00
Gale Boelter
pick up supplies
10.00
Harvey Kemper
remove tree & stumps
400.00
Milo Johnson
drinking fountain
211.71
James Weckman
Aug. gas pumped
9.55
American Red Cross
instruction manuals
62.10
Arrowwood Radison REsort
room reservation
56.00
Best Western of Rice Lake
room deposit
200.00
Brunner Sales
solar salt
25.92
•Burleys Rink
industrial scraper
76.34
Chanhassen Dinner Theatre
Nov. 12th reservation
100.00
Commissioner of Transportation
state appraisers
3736.95
Willmar HAVTI
CIM refresher course
72.00
Berg & Farmham Co.
field marker
158.00
Ed Hoffman Plbg. & Htg.
water fountain
30.00
Floralview Floral
funeral plant
19.90
HCVN
excel in local Govt.
11.00
Jims Garden Service
mowing weeds
625.00
Lakes Gas Co.
fuel
221.63
Lake Country Chapter
registration fees
60.00
MOtor Vehicle Dept.
plates & title
22.00
Mun.Liquor Store
city picnic supplies
347.50
Mn. ELEVATOR Inc.
elevator maintenance -
53.00
Mn. Govt. Fin. Officers Assn.
registration fee
75.00
Mn. Depty Reg. Assn.
4 registrations
45.00
Physicians Health Plan
Aug. -Sept. med. ins.
20,597.56
Thorbeck & Lambert Inc.
professional services
9450.00
Anderson Interiors
airport carpet
493.04
Abbott Electronics
repairs
5.00
Allen Office Products
supplies
84.75
Am. Bakeries Co.
supplies
91.73
Atkinson Blacktop
street materials
290.50
Big Bear
supplies
33.48
Brinkman Studio
film & processing
219.74
Office Supplies
hand truck
81.00
•Bennett
John Bernhagen
Sept. compensation
1662.50
Borchert Ingersoll Inc.
repairs
291.13
Cash Wise
supplies
415.04
Central Garage
Aug. repairs
4861.83
Cash Drawer #4
supplies -postage etc.
89.42
-3-
Central Mn. Comm.
repairs
272.00
Crow River Vet Clinic
boarding dogs
221.50
.
Coast to Coast
supplies
118.22
Coca Cola Bottling
supplies
1249.88
Chamber of Commerce
office rental & copier rental
159.87
Carneys
test pool kit
5.00
Copy Equipment Inc.
supplies
49.68
Co. Treasurer
dl fees
104.50
Culligan Water Cond.
softener rental & salt
51.30
Don Streicher Guns
equipment
44.70
Earl F. Anderson Assoc.
street paint
110.50
Ericksons Foods
supplies
24.04
Ed Davies Bus Machines
ribbons
9.72
Family Rexall Drug
supplies
141.26
Farm & Home Dist. Co.
supplies
606.17
FLoor Care Supply
cleaning supplies et.c
637.62
GTC Auto Parts
supplies & parts
23.58
Fitzloff Hardware
supplies & parts
169.74
Koch Asphalt Co.
street materials
3521.03
G & K Services
uniform rental
625.12
Hager Jewelry
badge & UPS charges
8.24
Hutch Cennex
gasoline
2307.38
Henrys Candy Co.
supplies
772.58
Hutch Fire Dept.
registration fees
361.00
Hutch Landscaping
tree
55.50
Hutch Leader
publication costs etc.
607.30
Hutch Med. Center
physical-Schmidt
135.00
Plbg & Htg.
parts
110.55
•Hutch
Hutch Utilities
electricity
9593.36
Hutch Wholesale Supply
supplies & parts
96.85
Hutch Fire & Safety
recharging
16.80
Ink Spots
supplies & printing
317.00
Jahnkes Red Owl
supplies
52.66
Johnson Super Valu
supplies
61.70
Krasen P1bg & Htg.
repairs
13.63
L & P Supply
supplies
404.86
L.N. Sickels & Co.
street materials
635.E0
Mankato Bus. Products
toner & mach maintenance
167.39
McLeod Coop Power Assn.
electricity
211.47
Kenneth B. Merrill
seminar expense
29.50
Midland Products Co.
supplies
15.72
Motorola Inc.
maintenance quarterly
807.90
Midcontinent Theatre
office rental
350.00
Mpls Star & Tribune
airport mechanic ad
70.80
Mn. Rec. & Park Assn .
registration fee
60.00
McGarvey Coffee Inc.
coffee
131.20
Northern States Supply
supplies
218.14
No. Am. Cable System
basic cable
6.63
Pitney Bowes
tape
32.00
Plaza Hardware
supplies
125.78
Pikal Music Store
supplies
5.00
Quades
repairs
27.00
Rockite Silo
supplies
251.28
Schmeling oil Co.
oil
13.75
Schramm Implement Co.
parts
4.50
Shopko
supplies
13.51
Simonson Lbr.
supplies
41.06
Sorenson Farm Supply
supplies
39.25
•
•
Public Employees Ret. Assn. employer contribution 3965.94
James Schaefer � Sept. compensation 103I.00
Tri. County Water Cond. salt 6.20
Xerox Corporation contract payment 270.92
Wigen Chev. Co. parts 6.90
Wm. Mueller & Sons street materials 3088.80
80,207.92
BOND FUNDS
1982 Tax Increment Debt Service
National City Bank interest & service fee 7031.25
Library Construction Bonds
Highsmith equipment 32.91
E. J. Pinske Bldrs. 12 storm windows 860.00
Serigraphics Sign Systems signs 1971.00
2863.91
Bonds of 1986
Commissioner of Transportation
traffic
signal work
3008.02
Erickson & Templin
est.
#5
37,770.41
Juul Contracting
est.
#1,
#5 & final
64,820.52
Z 3- 598 95
1980 Tax INcrement Const. Bonds
ERickson & Templin
est.
#6
final
9263.78
1981 Parking Bonds
J. W. Hanson Construction
est.
#7
522.11
J
1. CALL TO ORDER
MINUTES
HUTCHINSON CHARTER COMMISSION
Wednesday, August 13, 1986
FSR YOUR �NFpR�
/01V
Chairman Chuck Carlson called the meeting to order at 7:40 p.m. The
following members were present: Walt Clay, Tom Dolder, Phil Graves, Jeff
Haag, Dale McLain, Jean Peterson, Dick Popp, Delores Saar, June Wick and
Chairman Carlson. Members absent: Harold Juul, Kay Peterson.
Also present: Utilities Commission members, Bud Daggett, Tom Lyke and
Ted Beatty.
2. MINUTES
As there was not a quorum at the previous meeting, there were no formal
minutes for consideration.
3. PRESENTATION BY UTILITIES COMMISSION REGARDING SECTION 11 OF THE CHARTER
Chairman Carlson explained that the Utilities Commission had been invited
to address the Charter Commission with any comments they may have
about the operation of the utilities with regard to the charter. Chairman
Carlson noted that, for example, he ypuld like to see the number of
commissioners increased from 3 to ive\ with staggered 5 years terms, as
addressed in Section 11.02.
Mr. Bud Daggett, Utilities Commission President, made opening comments
and summarized the 50 year history of the Utilities Commission, noting
that he feels the previous commissions have done an excellent job.
Looking at Section 11.09, Mr. Daggett stated that the fiscal year has been
changed to run from January 1 to December 31. Mr. Daggett questioned
whether or not quarterly statements were provided to the City as stated
in Section 11.07. The semi-annual and annual audits are prepared and
published as stated in 11.07, and he would recommend they be continued
as they let the Utilities Commission know where they are mid -year.
There was discussion about whether or not the City receives monthly
financial statements. Mr. Daggett stated that the City's main concern
is the audits and the yearly statement from the Commission estimating
what they wi11 pay to the City for the following year.
Mr. Daggett stated that Section 11.01 might be stated in more
detail. He thinks there are some who think there is room for interpre-
tation in that section. Regarding increasing the number of commissioners
in Section 11.02, Mr. Daggett stated that he has no problem with
increasing the number to five, however, he feels the commission has run
very well in the past with three. One concern that has been brought up
is that at present it takes only 2 to make a quorum, which means that
when any two of the commissioners are together, it can be considered a
meeting. There was discussion of the procedure to remove commissioners
and of the procedure for the appointment of commissioners. In discussion
the growth of the operation was noted. It was pointed out that the
• gas division was added less than 25 years ago.
1
I
There was discussion of length of term. It was suggested that if the
number of board members is increased to five the term length should be
decreased to 5 years.
Mr. Daggett stated that "shall be mandatory upon said commission to so
transfer funds from net earnings to said City to meet all interest and
support principal required on obligations of said City incurred by said
City in the construction of said plants and systems." Section 11.05 is
somewhat ambiguous, noting that there is no one place where they say
that it should not operate at a profit. He continued by saying that
what the commission practices is to try to have on reserve about 20-25%
of the gross revenue in several sinking funds in case of an emergency.
Discussion about Section 11.05 followed.
Mr. Daggett explained some of the various projects the commission is
working on -- looking ahead for economical energy sources for the City
of Hutchinson.
Asked about how often they meet, Mr. Daggett responded that they meet on
the last Monday of each month on a regular basis, but often have special
meetings during the month.
Dr. Thomas Lyke, secretary of the commission, began his comments with an
explanation of the philosophy of the Utilities Commission. He stated
that their basic goal is to provide power at a reasonable rate. He
further stated that he would like to see the formation of the Commission
stay in such a way that it would be difficult to change the utilities
from the way it is now... taken out of the political process. He feels •
terms of office should be long enough to survive elected administrators
-- and at least 5 years for the purpose of learning the business. He
doesn't think it would be wise to have a member of another governmental
body as a member of the commission, as it may become political. He
feels a good commission member is one who has no self-interest, and the
City should avoid appointing people who may have a "hidden agenda."
Dr. Lyke stated that he doesn't have any problem about increasing number
of board members to five. In speaking to members of other commissions,
he has learned that most commissions have three members. It was his
general impression that commissions can operate fine with either smaller
or larger boards but there is no advantage to having larger boards.
Dr. Lyke stated that the open meeting law has made it more difficult for
the commission to become political.
There was discussion of the appointment process.
The Utilities Commission members were asked if they have By-laws as
stated in Section 11:06. Mr. Dagget responded that they are in the
process of creating a book of resolutions dealing with policy. Dr. Lyke
responded that there may be By -Laws but if there are, they are not aware
of them.
Jean Peterson raised the question about whether or not Council annually •
determines the Utilities Commission members' salaries. They responded
2
•
that to their knowledge, that is not how it is done. They believe the
commission sets its own salaries, but think that the Council probably
should be doing it.
Dr. Lyke further stated that it is important for the Utilities
Commission to maintain their autonomy. He stated that there is a lot of
pressure for them to join a cooperative.
There was a question about leaving
in Section 11.03. Dr. Lyke stated
there is not problem with the City
treasurer.
the City Administrator as treasurer
that as the position is non-voting,
Administrator remaining as the
Dr. Lyke stated that he feels semi-annual audits are very helpful.
Mr. Ted Beatty, third member of the Utilities Commission stated that as
the newest member, he is still learning. He stated that they have
followed a lot of what prior commissions have done striving for best
service at lowest price while still planning for the future. He feels
that he can work with 3 or 5 members on the board, but no more than 5.
He further stated that he is in agreement with what had already been
stated by members Daggett and Lyke.
After discussion and questions, Chairman Carlson asked if the Utilities
Commission would care to submit possible wording changes in Chapter 11
that would be consistent with the existing operation. Mr. Daggett
responded that they could have their attorney review Chapter 11 and
submit it by the next meeting.
4. Old Business
It was decided to invite Mr. Rufus Alexander, manager of the Utilities
Commission to the next meeting of the commission to make comments
regarding Chapter 11.
5. New Business
There was discussion of future meeting dates. The next regular meeting
of the Charter Commission will be on Wednesday, September 3, 1986 at
7:30 p.m., at which time Mr. Alexander will be invited to make his
comments. After his comments, the commission will continue review of
Chapter 5.
Looking ahead, September 24, October 15 and October 29 have been
suggested as meeting dates.
6. ADJOURNMENT
There being no further business, the meeting was adjourned.
3
I1alcotRsil
LITTLE CROW DIVISION:
Washington Ave. & Adams St., Hutchinson, MN 55350, Phone (612) 587.4018
"Rau" of ela C"Ino sutlab^ WESTERN DIVISION:
Rt. 3, Box 2D, Milbank, SD 57252, Phone (605) 432-9218
August 29, 1986
�3A-1234Ss
ti SEP low
Gary D. Platz " N���2�zpz6ig4L�9�y
City Administrator
City of Hutchinson
37 Washington Avenue West .FOR YOUR INFORMATION
Hutchinson, MN 55350
Dear Gary:
It's great to see the connecter track completed --and know
you are anxious to see business develop.
I assure you that the council made a wise decision and the
future will unfold many happy things for the community.
We expect to be ditching the line the week of September 3
and inserting necessary ties the week of September 17.
Usage of the Railroad meets our expectations and new
potential shippers are on line.
Please find enclosed the volume of traffic from January 1 to
August 29, 1986.
Sincerely,
4eme D. RcV
Iden
JDR/dkk
Enclosure
cc Mayor & City Council
Atty. Ronald McGraw
Ancher Nelsen
Senator John Bernhagen
0
Les Forman, CPRA President
Marlow V. Priebe, City Eng.
Buzz Burich, Treas. CPRA
rr -
INNE_—�Sall LITTLE CROW DIVISION:
Wastongton Ave. & Adams St., HutChinson, MN 55350, Phone (612) 587.4018
"Route of Ow Charging buffalo" WESTERN DIVISION:
Auou s t 29, 1986 Rt. 3, Box 20, Milbank, SO 57252, Phone (605) 432-9218
Cars on line from 1/1/86 - 8/20/86
n
0
L
TO
# OF CARS
Pure Culture
27
3M
64
Lester's of Minn.
100
City of Hutchinson
1
Brunner Sales
2
Misc.
6
Farmers Elevator
3
Lester Prairie, MN
Farmers Elevator
5
Hutchinson, MN
r
n
0
(612) 587.5151
HUTCH' CITY OF HUTCHINSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
•
M E M O
DATE: September 5, 1986
TO: Gary D. Plotz, City Administrator
FROM: Marlow V. Priebe, Directorof Engineering
RE: New Engineer
FOR YOUR INFORMATION
As we discussed on December 16, 1985,during my 1985 Performance Review, in
Item V -B of said review, I requested information by May from the City Council
as to how long they want a new engineer to be trained. To date, I have had
no response to this matter.
MVP/pv
CC: Mayor & Council'
Ken Merrill
Hazel Sitz
Marlow V. Priebe
Director of Engineering
(612) 587-5151
y rc CITY OF HUTCHINSON
DATE: September 4, 1986
TO: City Administrator✓
Finance Director
FROM: Director of Engineering
RE: Greencastle Site
M E M O N
a
9� t
FOR YOUR INFORMATION
The fire hydrant installed by Juul Contracting Company on the South side of
the Greencastle Site was originally billed to the City. Since it was
considered the responsibility of Greencastle, the invoice was returned to
Juul Contracting Company for billing to Greencastle.
• As of this date, payment has not been made. In addition, Mr. Ziegler of
Juul Contracting Company, informed me that a party in Greencastle's
Minneapolis Office indicated he felt the payment for the installation was
not Greencastle's responsibility.
MVP/pv
0
Marlow V. Priebe
Director of Engineering
VIN WEBER
COMMtnEE ON KM" wows
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WATER RESIXJIATION ES
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Jul `. :'1
Y
RE/UBUCAN roucr COMMFrTU
16071022-6611
r a
JACR MEM
oI61Mtc1 oM6Cta
K
U
i�
Mr. Kenneth
neAvelW
FOR
YOUR INFORMATION
37 Washingt.
Hutchinson, Minnesota
55350
Dear Mr. Merrill:
I appreciated hearing from you regarding H.R. 8, reauthorization of the
Clean Water Act.
This bill has been passed in the Senate and the House of Representatives
and is now pending before the Conference Committee.
I share your concern involving Clean Water Funding in your community and I
will do everything I possibly can to hasten enactment.
If I can be of further assistance, please do not hesitate to contact me.
Since y,
V
Member of Congress
VW/aeg
n
LJ
O.O.COMER (IRK-ISB7)
RONALD J.MCGRAW
STEVEN L. WARD
August 29, 1986
R. J. McGRAW. P.A.
ATTORNEY AT LAW
P. O. 1501( B15
CITIZENS BANK BUILDING
HUTCHINSON, MINNESOTA �S350
�U
1Ll ��
Mr. Gary Plotz
City Administrator
37 Washington Avenue Vilest
Hutchinson, MN 55350
FOR YOUR INFORMATION
TELEPHONE
6115-1507-3000
SEP l ops
Re: Railroad Service to North Portion
of Hutchinson, Minnesota
Dear Gary:
I acknowledge receipt of your letter to Jerry Ross, President
of Dakota Rail, regarding the rehabilitation plans for trackage on the
north portion of the trackage in Hutchinson.
• I am sure that Jerry will, or already maybe has, provided you
with a time schedule and dates on what work and when be plans to perform
said work to rehabilitate the north portion of the line and when service
will be available. We just had a conversation about this several days
ago and he is very anxious to work on that rehabilitation even though
he is extremely busy with the main line between Hutchb-Lson and Wayzata.
It occurs to me that if you still have worms that it might
be beneficial to all _parties -that Jerry attend a workshop and in person
bring you up -to date, not only on the connector track situation, but
in general bring you up to date on what's happening in the short line
railroad business.
RIMlab
0
Yours very truly,
R. J. McGraw
•
i
KRAUS-ANDERSON REALTY COMPANY
DEVELOPMENT • LEASING • MANAGEMENT
August 25, 1986
Honorable Paul Ackland
Hutchinson City Hall
37 Washington Avenue West
Hutchinson, MN 55350
RE: EXPANDED FRONTAGE ROAD — PLAZA 15 SHOPPING CENTER
Dear Mayor Ackland:
FOR YOUR INFORMATION
The expansion of Johnson's Super Valu grocery store at Plaza 15 is
part of a continuing effort by the Landlord to strengthen the retail
environment of this shopping center, which is good for the retailers,
and good for the City of Hutchinson.
At this time, we have a signed lease being submitted to the Landlord
for a retailer that will occupy 4,000 square feet of the 7,500 square
feet that is presently vacant at the Center. If all goes well, we
expect to have the balance of the vacancy filled by the end of the year,
making Plaza 15 fully occupied.
In conversation with Mr. Priebe; your City Engineer, it was pointed out
that the plans to expand the frontage road in front of Plaza 15 are
tentatively scheduled for Spring of 1987. It is our sincere hope that
this project is completed as tentatively scheduled and not delayed
beyond 1987.
The present traffic conjestion at Plaza 15 will continue to be a problem
until which time this expansion project is completed.
Thank you for your consideration
be greatly appreciated.
Respectfully,
KRAUSyOVERSON REALTY COMPANY
/Id1,
9j�
n R. Albinson
Property Manager
JRA/1mk
Your attention to this matter will
:53 :,);°::h Eighth Street • `I inneapolis. a :,5404 • {6121332 :231
(612) 587-5151
HorcH'!�CITY OF HUTCHINSON
37 'A/ASHINGTON AVENUE WEST
% HU CHJ'VSON MINN 5:,350
MINUTES AND MEETING NOTICE
Caumunity Energy Council
The Hutchinson Caumzdty Energy Council met at 7 p.m. on Thursday,
August 21, 1986, in the City Council Chmnbers.
Present: Gary Plotz, Paul Ackland, Jay Beytien, Butch Wentworth,
Rufus Alexander, Tan Helgeson
Absent: Hugh Foster, Ken Prihoda
Mayor Paul Ackland opened the meeting stating it would be in order
to elect a chairman. Butch Wentworth was unanimously elected.
Mayor Ackland stated he may appoint more menbers fran the business
camnnity so that the board will total 7 members. He reported the
City Council has authorized matching funds up to $1500 if a grant is
received frau DEID. The Council is seeking more information concerning
availability of funding for a revolving loan fund.
Tom Helgescn led the cannittee in developing a work plan suamuary
for energy programs for inclusion in the City Council packet. With
Council approval, the grant application will be finalized next week
for submission by August 29, 1986.
The Hutchinson Canmuuiky Energy Council will meet again on Thursday,
September 18, 1986, at 7 p.m, in the City Council Chambers. Gary
Plotz will arrange to bring in Steve Hamilton fran New Ulm Utilities
for the meeting.
Hazel Sitz, Recorder
q
•
E
� V (612) 587-5151
�` CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN 55350
M E M 0
DATE: September 9, 1986
TO: Mayor and City Council FOR YOUR INFORMATION
FROM: Director of Engineering
RE: Copper Water Service Study
I contacted RCM relative to the above -referenced study. The tests have been
completed and they expect to receive the reports this week. They will then
analyze all the data and will be submitting a report shortly.
MVP/pv
cc: Ralph Neumann
Dick Nagy
Marlow V. Priebe
Director of Engineering
[I
r
I
r1
L_J
FOR YOUR INFORMATION
Table 18. Oxidation ditch facility at a new site: Alternative I
CAPITAL SALVAGE
ITEM COST, $ COST, $
Relief Sewers
542,000
271,000
Pump Station and Forcemain
1,443,000
221,000
Preliminary Treatment
288,000
58,000
Flow Equalization
463,000
43,000
Fine Screening
272,000
49,000
Oxidation Ditch
3,562,000
1,122,000
Final Clarification
1,050,000
268,000
Intermediate Pumping
391,000
70,000
Filtration
911,000
258,000
Chlorination -Dechlorination
219,000
70,000
Sludge Thickening
267,000
33,000
Aerobic Digestion
682,000
212,000
Sludge Dewatering
759,000
36,000
Sludge Transport and Application
109,000
---
Outfall Sewer
142,000
71,000
Yard Piping
248,000
124,000
Administration -Maintenance Building
352,000
176,000
Controls and Instrumentation
1,124,000
---
Site Electrical
368,000
184,000
Mechanical - HVAC
298,000
---
Site Preparation
200,000
100,000
Mobilization
133,000
---
SUBTOTAL
13,823,000
3,366,000
Construction Contingencies (10%)
1,382,000
_--
Engineering, Legal do Administration (15%)
2,073,000
---
Land !d 5,000 per acre
250,000
452,000
Interest During Construction (i = 8.125%)a
1,424,000
_--
TOTAL ESTIMATED CONSTRUCTION COST
18,952,000
3,818,000
a Construction time assumed to be 2 years.
WASTEWATER TREATMENT FACILITIES PLAN REPORT
HUTCHINSON, MY -- MAY 1984
PREPARED BY RCM
VII -3
• POLICE DEPARTMENT MEMORANDUM DATE September 4, 1986
TO Hazel Sitz, Personnel Coordinator
FROM Chief O'Borsky
S'URJECT Intern Janet Wraspir
Ll
Janet Araspir will be doing an internship with us for the next 10 weeks.
She will be doing the same type of activities as our Reserves. Please place her
on the Reserve Roster.
-, 4":nb
•
,T:rmIl
EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
FOR YOUR INFORMATION
DATE August 28, 1986
ADDRESS
JOB TITLE iion
R 2, Hutchinson
SUPERVISED BY �YY Plotz
EMPLOYMENT STATUS NEW EMPLOYEE _X_OTHER: present employee
X FULL TIME PART TIME OR SEASONAL
PAY RATE Grade VI
COMMENTS Selected frau Tong applicants after advertisement of position.
Bonnie has been half-time receptiocist/cashier at city hall, and was previously
transit dispatches. Replacing Kaye Link who has resigned as planning cam. secretary.
(We will now be hiring a new jab -share receptionist.)
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS.
tEPARTMENT HEAD
/,l
PERSONNEL ORDINATOR
CIT- A.'7�L1I�RATOR
ItHeDSTATE OF
EPARTMENT
H[RSO4La
BOX , 500 LAFAYETTE
DNR INFORMATION
(612) 2966157
Of NATURAL RESOURCES
ROAD • ST. PAUL, MINNESOTA • 55144 a
M
01
September 4, 1986
1 CU
I am writing this letter to extend a special word of thanks to
your licensing office for its ongoing reporting excellence. It has
been brought to my attention that too often those registrar offices
that do comply by sending in timely reports on a weekly basis (and
in some cases, more often) go unheralded. It was never my intent
to ignore your efforts. I am, however, guilty of taking advantage
of good work by failing to recognizing those offices who consistent -
0 ly make my job easier, and provide a prompt and valuable service to
0
the public -at -large.
I take this opportunity to amend my ways and, repeat once again,
that your efforts are appreciated, and I thank you for and look for-
ward to your continued cooperation with the DNR License Bureau.
Sincerely,
Patricia Dough, 7upervisor
Deputy Registrar Section
DNR License Bureau
AN EQUAL OPPORTUNITY EMPLOYER
/ (612) 587.5151
y�rcy CITY OF HUTCHINSON
i 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
September 8, 1986
0
0
MEMORANDUM
TO: HUS DBTVERS
FROM: GARY PIM
Subject: COFFEE BREAKS
city enployees, including drivers, are to take their coffee
breaks on city premises (example. city hall, transit office).
Coffee breaks are 15 minutes each. Please notify dispatcher
when you go and cane back.
(truly very occasionally would we permit off premise coffee
breaks and not on a regular basis.
cc: Hazel Sitz
Dispatchers
,,-�or and Council
To The Editor.
And to the Hutchinson City Council.
rANft
FUR YOUR INFORMATION
As an interested citizen I would like
to comment on the un-stisfactory and expensive way of voting in our City.
I had hoped that the voting citizens would have been provided with a majority
decision to build a new City Hall in a central location with public rest
rooms and a central location for voting. It would seem that the present
City Hall could be remodeled for an excellent police station. After several
requests for information by first class mail I would like to know who
answers requests for information sent to our City Council and to the
Hutchinson Leader.
Sincerely presented by
date
SEP tj 1986 P r
•
0
V
(612) 587-5151
HV.TII V C/TY OF HUTCHINSOA'
i 37 WASHINGTON AVEN! fE WEST
HUTCHINSO:N, MINN. 55350 l'
M E M O
DATE: September 3, 1986
TO: Mayor and City Council
FROM: Building Department
RE: Inspection on New Waste Water Treatment Facility
In regard to inspection of the new Waste Water Treatment Facility, the Building
Department feels it best that the on-site inspection responsibility not be
placed on the Building Department.
The present level of construction activity in Hutchinson requires two full-time
inspectors and to add a 10-13 million dc,llar project with our present staff
would be an impossible task.
The responsibility of effectively representing the City on a project of this
size and volumn, will require full-time, on-site inspection.
Your confidence that the Building Department's capability of inspecting a
project of this size is appreciated, unfortunately, the existing work load
consumes our present staff.
HP/pv
0
Homer Pittman
Building Official
Donohue
August 19, 1986
City of Hutchinson
37 Washington Avenue West
Hutchinson, MN 55350
Attn: Mr. Ren Merrill
Re: City of Hutchinson, Minnesota
Wastewater Treatment Facilities
Step 3 Engineering Costs - Backup
EPA Grant No. C271363-03
f
Dear Ken:
Information
As discussed at your August 12, 1986 Council meeting and in sub-
sequent phone conversations, we are pleased to provide you with
further information regarding, our Step 3 engineering fees.
As discussed, we would like to provide you with other approved
Donohue projects done throughout the midwest and the associated
Step 3 fees. For the record, the following projects have been
• initiated, reviewed by the agencies and approved at the following
costs:
-40
1. Lake Geneva, Wisconsin oxidation _ditch - $5.336 million
actual. -1985 .construction cost, $6061500 Step 3 -engineering
fees (11.36%).
2. Spring Valley, Minnesota - oxidation ditch - 1984 bids at
$4.089 million, $411,921 Step 3 engineering fees (10.07%).
3. North Shore Sanitary District, Illinois - Phase 1 Plant
Modification, 1985, construction bids at $10.2 million,
$1,310,000 Step 3 engineering fees (12.84%).
4. North Shore Sanitary District, Illinois - Phase 2 Plan
Modification, 1986, construction estimate $9.5 million,
$884,000 Step 3 engineering fees (9.3%).
S. Plover, Wisconsin, -oxidation ditch- 1986, $4.82 million
actual construction cost, $491,000, Step 3 engineering lees
(10.18%).
6. Kenosha, Wisconsin, 1982 Plant Expansion, $18.7 million
actual construction cost, $1,289,000, Step 3 engineering
fees, at 6.89%.
Donohue & Associates, Inc.
4738 North 40th Street
Sheboygan, Wisconsin 53083
Engineers & Architects
414-458-8711
4'
NOTE: Kenosha elected to prepare its own operation and main-
tenance manual, preform startup and the one year certifica-
tion activities with their own forces. As the project
evolved, more than $250,000 in force account was spent and
approved for their services which replaced ours.
In addition to the above Donohue historical information, we are
enclosing excerpts from the most current Wisconsin DNR publica-
tion on engineering fees. The publication is dated May, 1984,
and we have included Appendix D, which relates to various ele-
ments of Step 3 work performed by engineers coupled with various
project variables.
Please note that the actual data does show the wide variability
of fees related to specific projects. The average numbers shown
on these tables are only one statistical evaluation of the actual
data listed.
1.
For the record, in reviewing this data, please be advised that
you have essentially two projects occurring. The first project
is a advanced secondary wastewater treatment plant construction,
currently estimated at approximately $12.8 million. The second
project is a major interceptor sewer construction currently esti-
mated at approximately $1.2 million. Therefore, adding various
tables together is necessary to get a realistic picture of how •
your project might relate to those in the tables.
Again, we believe that our costs are reasonable, however, nego-
tiation of various cost elements and/or the ceiling price itself,
is expected to be part of the Step 3 engineering agreement nego-
tiations. We stand ready to provide whatever further information
and/or breakdowns of our costs are necessary for your evaluation.
If you have any questions, do not hesitate to contact us.
Very truly yours,
D OHUE 6 ASSOCIATES, INC.
/Zw�
Donald F. Roecker, P.E., Manager
Governmental Liaison Activities
enc:Appendix "D", DNR's May 1984 Cost Data
cc: ary Plotz, w/enc.
Mike Hoff, w/enc.
Jim Miller, w/enc.
TR/L/JE9
Mr. Ken Merrill
August 19, 1986
Page 2
State of Wisconsin \ DEPARTMENT OF NATURAL RESOURCES
c.,ara ar.�er'+r
a.e+.rr
COX M1
MADISON, WISCONSIN $3707
IN REPLY REFER T0: B700-BWG
Dear
We are sending you an informational packet to give you guidelines on how to
select an architectural engineering firm to plan, design, and/or construct
your wastewater treatment plant. The packet also includes A/E cost
information provided in summaries in Appendix D.
We have revised the A/E 1982 procurement information packet due to the changes
in federal regulations. We have also revised the cost comparison charts to
• include more recent information and to hopefully make then easier to use.
Within the next 2 months we will also be sending your information on ranges of
A/E costs to add to Appendix D. The new federal codes for Procurement Under
Assistance Agreements are found in 40 CFR Part 33. A copy is enclosed as part
of this packet for your reference. We have only highlighted parts of the
federal regulations in this procurement packet and suggest that you read Part
33 in its entirety where federal grants are involved.
If you have any questions about the packet, call Dick Kalnidry at
(608)267-7154 or Diane Aloe at (608)266-5889.
Sincerely,
Bureau
totf� Water Grants
Margie Devereaux
Director
MD:DA:mk/4270A
0
APPENDIX D
DATA AND INSTRUCTION
The attached charts (pages 1-9) give the actual cost of past projects and also
the average cost of Step 2 and 3 A/E work elements. The work elements include
the sum of direct cost, overhead and profit compared to the project size. On
each chart there are four columns. Columns 1 and 2 are the actual costs that
have been negotiated on previous projects ranked in order of project size.
Columns 3 and 4 are the averages of the actual negotiated cost for specific
project sizes.
Note that these charts replace the graphs which were a part of the original
May, 1982 information packet. Some grantees found the graphs difficult to
read. By giving actual costs, the charts provide similar information on the
Iscatter of costs as did the graphs. However, the charts are easier to read.
-In the previous packet, a range was provided which included the middle 80
percent of the projects. The highest 10 percent and lowest 10 percent were
outside the range. These charts do not include a range. However, the concept
of a range of reasonable costs is still valid even if the charts do not define
the ranges. In using the charts, grantees should first focus on the average
negotiated A/E cost for their project size. In determining what a reasonable
cost should be for their project they should ask whether the scope of their
project is relatively simple or complex compared to similar projects in nearby
c&mnities. As the charts indicate, actual A/E fees for individual projects •
are rarely exactly the same as the average A/E fees. Actual A/E fees often
differ IO%, 20%, 3U% or more from the average A/E fees. As an illustration,
refer to Chart D-1 on page 1 and look at the "Lagoons" section in the upper
left portion. A lagoon project with a construction cost of $400,000 would
ff have an associated average Step 3 A/E fee of $b5,800. Note on the first two
f columns where actual costs are given that there are several projects with
actual construction costs near $400,000. In fact, there are several projects
( with costs between $359,628 and $434,200. The associated actual A/E fees were
{ between $38,695 and $!3,063, all roughly within plus or minus 4U percent of
the average fee of $65,800. For this illustration, a project with an average
amount of complexity would have A/E fees near $b5,000. A very complex project
might have A/E fees approaching $80,000 to $90,000 while a very simple project
could have A/E fees as low as 340,000.
Costs have been broken into three categories by type of treatment on several
of the charts so only similar types of plants will be compared. This
distinction is made because significant differences in A/E fees were noted
between these three categories. The three categories are:
1) Lagoons: this includes aerated lagoons, stabilization ponds and/or
seepage lagoons which are designed to meet secondary limits.
2) Secondary mechanical plants: these are mechanically driven STP's designed
to meet secondary limits, i.e., trickling filters, activated sludge,
oxidation ditches, rotating biological filters and/or secondary
clarification. 40
L�
n
LJ
3) Advanced secondary treatment plants: these are designed to meet BUD or
Suspended Solids limit that are less than 30/30, ammonia limits, D.O. or
phosphorus limits.
You should ask the engineering firm for a breakdown of all the costs in each
step. See Appendix D, Table of Charts below for the various components and
the step each is located in.
Step 3 is comprised of several components such as user charge systems,
operation and maintenance manual, inspection and start up costs. It can also
include contract supervision, final plan of operation, bidding, etc. - items
for which we do not have data. Step 2 may consist of plans and
specifications, soil borings, preliminary plan of operation, parallel cost
ratio and the user charge. The user charge system can be done in either Step
2 or 3.
Example: Step 3. The project consists of construction of an aerated lagoon
with a design flow of 50,000 gallons per day, population of 8UU people and a
construction cost of $400,000. First, determine the type of plant, lagoon,
secondary treatment or advanced secondary treatment, then proceed to use the
charts in the following manner.
1. Chart D-1 A/E vs. Construction. Find ;400,000 in the third column under
Construction, then follow this line straight across to column 4 to find
the average total A/E fee which is $65,800.
2. Chart D-2 Step 3 A/E vs. Design Flow. Find the chart for lagoons and
locate 50,000 gallons in Column 3, then follow across to column 4 to find
the average A/E fee is $86,300.
3. Use D-3 thru D-7 to determine the cost of inspection, user charge,
start up, and O&M manual to compare the cost of the separate components.
Use Chart D-7 User Charge System vs. Population to find user charge cost.
Find 800 in column 3 and follow straight across to column 4 and find the
average user charge cost as $3,600.
The purpose of the chart is to show you what has previously been negotiated on
other projects already in progress and to give you an average of the cost
charged. This information should be used as a comparison, not as an absolute.
Appendix 0
STEP 3 WE VS. STP CONSTRUCTION
Lagoons
Actusi
Construction Actual Average Avers"
Cost A/E Fees Construction A/E Fees
becondary Treatment
Acfus
Constructlon Actual Average Av
Cast A/E Fees Construction A/E Fees
62,442
f 8,480
f 200,000
f 49,200
f 224,865
f 31,800
f 200,000
359,628
93,063
300,000
57,500
405,093
35,581
300,000
360,473
82,340
400,000
65,800
465,093
47,191
400,000
376,831
40,341
500,000
74,100
531,205
100,695
500,000
385,138
38,695
600,000
82,400
534,569
49,302
600,000
406,938
65,967
700,000
90,700
576,107
51,980
700,000
411,300
77,000
800,000
99,000
597,039
49,714
800,000
434,200
57,500
900,000
107,400
680,323
40,494
900,000
497,200
35,000
1,000,000
115,700
736,038
114,900
1,000,000
506,281
87,427
1,100,000
124,000
793,121
115,399
1,100,000
519,306
49,183
1,200,000
132,300
854,435
92,570
1,200,000
537,305
99,235
1,300,000
140,500
876,507
78,976
1,300,000
555,675
87,359
1,400,000
148,900
900,199
104,919
1,400,000
579,509
63,229
1,500,000
157.200
754,388
123,275
1,600,000
587,770
46,767 r
1,600,000
165,500
990,058
173,840
1,675,000
598,101
104,521 -
1,100,w
139,090
1.700,000
804,250
152,600
1,134,110
177,264
1,800,000
875,513
178,893
1,161,332
92,000
1,900,000
1,277,304
150,320
1,327,463
196,650
2,000,000
1,293,435
97,406
1,354,018
136,740
2,125,000
1,353,326
194,162
1,678,630
83.259
2,500,000
1,395,358
163,850
1,875,465
173,098
3,000,000
1,462.940
204,960
2,116,343
183,080
3,225,000
1,471,779
127,190
3,228,142
328.176
3,500,000
1,533,471
63,188
3,856,140
220,800
4,000,000
1,633,606
162.000
4,011,271
507.580
5,000,000
4,430,464
197.594
6,000,000
7,491,704
464,545
7,000,000
7,500.000
ADVANCED SECONDARY TREATMENT
ActualAverage
Construction
A/E Fees
ConstruefIon
A/E Fess
9 219,671
f 22,790
1 200,000
S 21,000
240,681
18,975
300,000
28,700
274,177
55,550
400,000
36,400
496,219
87,256
500,000
44,100
499,112
26,128
600,000
51,800
604,900
66.436
700,000
59,600
881,224
56,073
800,000
67,300
943,690
45,253
900,000
75,000
1,082,755
170,311
1,000,000
62,700
1,226,592
64,200
1,200,000
98,100
1,267,073
163,300
1,300,000
105,800
1,382,813
143,128
1,400,000
113,500
1,708,370
145,246
1,500,000
121,300
1,885,696
85,675
1,600,000
129,000
2,060,526
130,000
1,700,000
136,600
2,245,076
129,051
1,800,000
144,400
3,243,374
171,464
1,900,000
152,000
4,691,630
526,800
2,000,000
159,800
5,637,479
420,820
3,000,000
236,900
5,654,606
377,974
4,000,000
314,000
5,669,231
490,212
5,000,000
391,100
5,921,676
418,812
8,000,000
622,400
8,642,233
688,749
406SR-5 D -I
STEP 3 A/E YS. STP DESIGN FLOW
4069R-4 0-2
La
Secondary Treatment
Adult
Average
Actua
sera-
Design
Actual
Dplgn
Average
Design
Actual Design
ar
Aver -a"
Flow
•
A/E Fees
Flow
A/E Fess
Flaw
A/E Fess Flow
A/E Fees
36,000
5 63,229
5 50,000
5 86,300
40,000
5 90,895 50,000
5 64,000 r
46,900
57,478
100,000
88,800
48,000
31,800 100,000
84,000 (_
49,214
49,183
130,000
91,227
63,495
47,191 1-30,000
98,000 l
55,000
88,900
200,000
93,700
75,300
100,695 200,000
110,000
60,000
8,480
250,000
95,200
82,380
35,581 250,000
120,000
71,000
82,340
300,000
98,600
85,800
114,900 300,000
128,000 j
84,300
178,893
350,000
101,100
90,000
51,980 350,000
136,000 l
88,000
87,427
400,000
103,600
96,000
49,714 400,000
144,000
96,500
152,800
500,000
108,600
120,821
497,594 450,000
150,000
100,000
99,293
600,000
113,500
151,200
115,399 500,000
156,000 t
115,000
76,960
700,000
118,500
165,000
66,054 600,000
1 68,000
160,000
38,695
800,000
123,400
190,000
49,502 700,000
180.000 {j
164,000
40,341
900,000
128,400
219,000
196,650 800,000
188,000
195,723
65,967
1,000,000
133,300
229,800
104,919 900,000
196,000
230,000
163,850
1,100,000
138,200
280,000
136,740 1,000,000
204,000 f
245,000
204,960
1,200,000
143,200
284,700
177,264 2,000,000
270,000
250,000
87,359
1,300,000
148,200
304,000
123,275 3,000,000
QI
315,000
262,000
46,767
320,000
173,840 4,000,000
330,000
355,000
97,406
450,000
40.494 5,000,000
385.000
365,000
104,521
500,000
92.000 6,000,000
415,000
507,000
150,320
553,000
139,090 7,000,000
440,000
600,000
1,620,000
600,000
163,300 8,000,000
465,000
1,030,000
63,188
700,000
328,176
1,373,000
194,162
860,000
183,080
1,471,779
127,190
1,000,000
507,580
8,000,000
220.800
ADVANCED SECONDARY TREATMENT
Actual
verege
r
Design
Actual
Design
Average
Flow
A/E Fess
Flow
A/E Fees
50,000
5 22,790
50,000
5 64,000
•
100,000
55,550
t00,000
71,900
!C
119,S00
66,436
200,000
87,700
120,000
87,526
300,000
103,500
150,000
26,128
400,000
_ 119,300
187,000
170,311
500,000
135,200
195,000
67,452
GOD, 000
151,000
300,000
145,246
700,000
166,800
300.000
163.300
800.000
162.600
30-3,280
45,253
900,000
t98,400
t
310,000
56,073
1,000,000
214,200
350,000
129,051
1,100,000
230,100
[j
362,000
182,473
1,200,000
245,900
400,000
171,464
1,300,000
261,700
703,000
64,200
1,400,000
277,500
f
755,000
143,128
1,500,000
293,400
I
862,000
66,749
1.600,000
309,200
875,000
130,000
1,700,000
325,000
1,000,000
490,202
1,800.000
340.800
1,360,000
418,500
1,900,000
336,600
1,420,000
85,673
2,000,000
372,500
2,150,000
420,820
2,160,000
377,974
4069R-4 0-2
INSPECTION VS. STP CONSTRUCTION
Lagoons
Actus a verege verage
Constructlon Inspectlon Construction Inspection
62,442
S 6,360
s 50,000
$15,600
359,628
40,696
100,000
17,500
360,473
24,633
200,000
21.200
385,138
12,805
300,000
25,000
406,938
22,204
400,000
28,700
411,262
35,360
500,000
32,500
434,149
15,831
600,000
36,300
506,281
87,427
700,000
40,000
519,306
12,355
800,000
43,800
555,675
16,896
900,000
47,500
577,509
10,629
1,000,000
51,300
581,770
12,360
1,100,000
55,100
804,250
69,680
1,200,000
58,800
875,513
100,732
1,300,000
62,600
1,277,304
66,780
1.400.000
66,300
1,353,526
101,128
1,500,000
70,100
1.395.358
65,314
1,600,000
73,800
1,462,940
61,600
2,000,000
77,900
1.47l,779
77,632
3,000,000
101,500
1,533.471
25,898
4,000,000
125,100
1,633.606
59,400
5,000,000
148,700
ADVANCED SECONDARY TREATFENT
Actual
Secondary
Treatment
_
Actua
uaverage
-Average
Inspection
Construction
Inspectlon
Constructlon
Inspection
S 224,865
S 24,380
s 200,000
S 3
405,833
19,136
300,000
3
511,515
Ie,350
400,000
40,100
531,205
57,173
500,000
42,500
534,569
44
25,0
600,000
44,800
576,107
22,600
700,000
47,200
597,039
22,790
800,000
49,500
636,081
44,265
900,000
51,900
736,038
43,000
1,000,000
54,300
793,121
79,204
- 1,100,000
56,600
854,435
73,530
1,200,000
59,000
876,587
18,497
1,300,000
61,300
900,199
90,100
1,400,000
63,700
954,388
47,711
1,500,000
56,100
1,100,569
46,935
2,000,000
77,900
1,134,110
97,797
3,000,000
101,500
1,161,332
44,850
4,000,000
125,100
1,327,463
97,750
5,000,000
148,700
1,678,630
18,556
6,000,000
172,300
I,a" 465
83,875
4,000,000
110,100
2,116,343
80,938
5,000,000
133,200
2,945,746
145,000
6,000,000
156,300
3,856,140
138,000
7,000,000
179,400
4,011,271
148,421
8,000,000
200,200
7,491,704
171,137
ADVANCED SECONDARY TREATFENT
Actual
Average
Construction
Inspection
Construction
Inspection
S 219,671
S 10,388
S 200,000
S 22,300
274,177
27,270
300,000
24,600
336,254
24,893
400.000
27,000
496,219
48,522
500,000
29,200
604,900
58,535
600,000
31,500
943.690
19,780
700,000
33,900
1,062,755
69,928
800,000
36,200
1,226,592
23,983
900,000
38,500
1,267,073
55,775
1,000,000
40,800
1,382,813
44,885
1,100,000
43.100
1,708,370
29,262
I,200,OD0
45,400
1,885,696
41,975
1,300,000
47,700
2,060,526
65,000
1,400,000
50,000
2,245,078
70,714
I,500,000
52,400
3,243,374
83,800
1,600,000
54,700
5,637,479
149,248
1,700;000
57,000
5,654,606
201,848
1,800,000
59,300
8,042,233
176,302
1,900,000
61,500
2,000,ODO
63,800
3,000,000
87,000
4,000,000
110,100
5,000,000
133,200
6,000,000
156,300
7,000,000
179,400
8,000,000
200,200
•
40698-8 D-3
•
4069R-9 D-4
I
Lagoons _
-
Secondary
Treatment ---
-
Ac}va
v 46
ActubI
AVOragM
Design
Actual
Design
Average
Design Actual
Design
Avers"
•
Flow
Inspection
Flow
Inspection
Flow Inspection
Flow
In ice
36,000
S 10,629
25,000
537,300
48,000 S 24,380
50,000
S 61,200
46,900
15,831
30,000
37,500
75,300 57,173
100,000
61,800
49,214
12,355
50,000
38,100
82,38D 19,136
200,000
63,200
55,000
66,911
100,000
39,600
85,800 43,000
300,000
64,600
60,000
6,360
200,000
42,700
90,000 22,600
400,000
66,000
71,000
24,633
300,000
45,800
91,404 31,500
500,000
67,400
84,300
100,732
400.000
48,800
96,000 22,790
600.000
68,600
98,900
87,427
500,000
51,900
120,821 172,040
700,000
70,100
96.500
69,680
600,000
54,700
151,200 79,704
800,000
71,500
100,000
35,990
700,000
58,000
190,000 25,440
900,000
72,900
145,000
35,360
800,000
61,100
219,000 97,750
1,000,000
74,300
160,000
12,805
900,000
64,200
220,000 18,550
1,500,000
88,100
195,723
22,204
1,000,000
67,200
229,800 90,100
2,500,000
102,000
230,000
65,314
1,100,000
70,300
284,700 97,797
3,500.000
106,800
245,000
61,600
1,200,000
73,400
304,000 47,711
4,000,000
115,700
250,000
16,8%
1,300,000
76,400
320,000 90,100
4,500,000
122,600
262,000
12,360 r
1,400,000
79,500
500,000 44,850
5.000,000
129,500
335,000
77,632;
1,500,000
82,600
553,000 46.935
6,000,000
143,300
507,000
66,750"
600,000 83,875
7,000,000
157,100
600,000
59,400
803,000 16,556
8,000,000
171,200
1,030,0DO
25,896
1,000,000 171,137
1,373,000
101,126
2,330,000 145,000
3,092,000 148,421
8,000,000 138,000
ADVANCED SECONDARY TREATMENT
Actual
xww-
Design
Actual
Design
Average
Flow
inspection Flow
Inspection
50,000
S 10,388
50,000
S 37,800
0100,000
119,500
27,270
56.535
100,000
200,000
41,400
48,600
120,000
46,5DO
3DO,ODO
55,900
187,000
69,928
400,000
63,100
300.000
29,262
500,000
70.200
350,000
70,714
600,000
77,400
362,ODO
59,200
700.000
84,600
400,000
83.300
800.000
91.900
703.000
23.983
900.000
99,100
755.000
",885
1,000.000
106.300
862,000
176,302
1,100,000
113,500
875,000
65,000
1,200,000
120,600
1,000,000
197,880
1,300,000
127,800
1,050,000
152,170
1,400,000
135,000
1,420,ODO
41,975
1,500,000
142,200
2,160,000
201,800
1,600.000
149,400
1,700,000
156,600
1,800,000
163,900
1,900,000
171,040
2,000,ODO
178,200
•
4069R-9 D-4
I
406911-10 D-5
O&M MANUAL VS. DESIGN FLOW
Actua
OW MANUAL YS.
STP CONSTRUCTION
Actual
Actual
Average
Average
Construction
O&M Casts
Construction
O&M Costs
S 62,442
1 2,170
1 200,000
S 7,100
240,651
8,625
300,000
7,600
376,831
3,616
400,000
8,200
405,833
6,325
50D,000
8,800
406,938
8,785
600,000
9,300
411,262
7,280
700,000
9,900
462,934
12,548
800,000
10,500
465,093
8,162
900,000
11,000
496,219
7,649
I,000,OOO
11,600
499,112
3,028
1,100,000
12,200
531,205
12,397
1,200,000
12,700
555,675
4,536
1,300,000
13,300
579,509
14,948
1,400,000
13,900
604,900
7,901
1,500,000
14,400
636,081
15,912
1,600,000
15,000
680,323
5,750.1,700,000
24,400
15,600
733,807
7,763
1,800,000
16,200
804,250
10,399
1,900,000
16,700
875,513
11,668
2,000,000
17,300
881,284
6,764
2,500,000
20,200
943,690
6,440
3,000,000
23,000
954,388
14,948
3,500,000
25,900
990,058
10,599
4,000,000
28,800
1,134,100
13,592
4,500,000
31,600
1,161,332
9,200
5,000,000
34,400
1,277,304
7,865
6,000,000
40,100
1,327,463
11,509
7,000,000
43,800
1,354,018
21,200
8,000,000
31,500
1,462,940
19,264
47,700
862.000
1,471,779
10,350
50.400
875.000
1,533,471
6,780
1,000,000
1,678,630
16,242
1,000.000
1,875,465
10,363
1.030.000
2,060,526
15,000
1.360,000
4,430,464
29,176
•
2,160,000
4,691,630
68,400
2,830.000
4,904,250
48,840
5,637.471
47,700
5.654.606
28,050
5,6,231
49.900
7,491,704
44,096
8,042,233
32,100
406911-10 D-5
•
O&M MANUAL VS. DESIGN FLOW
Actua
Design
Actual
Design
Average
Flow
O&M Costs
Flow
O&M Costs
36,000
$14,948
25,000
1 9.
60,000
21,120
50,000
10,
75,300
12,397
100,000
10,7
82,380
6,325
150,000
11,400
84,300
11,666
200,000
12,000
96,000
8,625
250,000
12,800
96,500
10,399
300,000
13,400
115,000
7,280
350,000
14,100
119,500
7,901
450,000
15,500
120,000
7,649
500,000
16,200
150,000
3,028 '
600.000
17,600
164,000
3,616
700,000
18,900
187,000
16,514
800,000
20.300
195,000
9,140
900,000
21,700
195,223
8,785
1,000,000
23,100
219,000
11,500
1,100.000
24,400
245,000
19,264
1,200,000
23,800
250,000
4,536
1,300,000
27,100
780,000
21,200
1,350,000
27,800
304.000
14,948
1.400,000
26,500
305,280
6,440
1.500,000
29,900
310,000
6,784
1,600,000
31,200
335,000
10,350
1,700,000
32,600
450,000
5,750
1,800,000
34,000
500,000
9,200
1,900.000
35,400
507,000
7,865
2,000,000
36,700
600,000
10,363
2,150,000
38,800
630,000
6,840
2,500.000
43,600
800,300
16,242
2,800,000
47,700
862.000
32.100
3.000.000
50.400
875.000
15.000
1,000,000
44,096
1,000.000
45,900
1.030.000
6.780
1.360,000
24.480
•
2,160,000
28,050
2,830.000
38.760
•
STMT -UP YS. STP CONSTRUCTION
Construction
Actual
Average
Average
• Cost
start-up
Construction
Start -Up
S 406,438
S 9,289
S 400,000 S
8,100
496,219
9,985
500,000
8,700
579,509
1,860
600,000
9,200
598,101
14,115
700,000
9,900
636,081
13,769
800,000
10,400
875,513
18,626
900,000
11,000
195,723
7,ZZ2gg1444
1,0pp0pp0,pp0pp000
1y2,22p0p0
g857�6,}58877
1,082.755
10.575
1.100.000
12.800
1,100,569
7,524
1,300,000
13,400
1,134,110
13,592
1,400,000
14,000
1,277,304
15,840
1,500,000
15,600
1,353,326
18,061
1,700,000
15,800
1,471,779
5,750
1,800,000
16,300
1,875,465
5,548
1,900,000
16,900
2,060,526
15,000
2,000,000
17,500
4,691,630
62,400
2,500,000
20,500
5,637,479
44,626 ,-
3,000,000
23,400
5,654,606
11,220_,
3,500,000
26,400
5,669,231
51,000"
4,000,000
29,300
5,921,676
25,704
4,500,000
32,300
7,491,704
41,446
5,000,000
35,200
8,042,233
64,200
6,000,000
41,100
1,373,000
18,061
7,000,000
47,000
2,150,000
44,626
8,000,000
52,900
•
40698-2 D-6
STMT -IP VS. DESIGN FLOW
Design
Actual
Design
Average
Flow
Start
Flaw
Start -Up
36,000
S 11860
50,000
$12,600
40,000
7,214
100,000
13,300
55,000
9,690
150,000
14,000
84,000
18,626
200,000
14,700
120,000
7,985
300,000
16,000
187,000
10,575
400,000
17,400
195,723
9,289
500,000
18,800
284,200
6,852
600.000
20,100
304,000
14,264
700,000
21,500
305,000
13,769
800.000
22,800
335,000
5,750
900,000
24,200
365,000
14,115
1,000,000
25,600
507,000
15,840
1,100.000
26,900
553,000
7,524
1,200,000
28,300
600,000
6,548
1,300,000
29,600
630,000
62,400
1,400.000
31,000
862.000
64,200
1.500,000
32.400
875,000
10,000
2,000,000
39,200
1,000,000
51,000
1.000,000
41,446
1,050,000
",400
1,360,000
25,704
1,373,000
18,061
2,150,000
44,626
2,160,000
11,220
A
USER CHARGE SYSTEM YS. POPULATION
USER CHARGE SYSTEM YS. DESIGN FLOW
Actua
Actual
Actual
Average
Aver"*
Design
Actual
Design
Average
Papulation
UCS -Fees
Population
UCS -Fees
Flow
UCS -Cost
Flow
UCS -Costs
.
108
S 4,346
100
S 3,000
26,000
9 4,346
25,000
9 3,100
155
1,969
200
3,100
40,200
530
50,000
3,200
160
1,110
300
3,200
48,000
3,180
100,000
3,400
346
3,180
400
3,300
49,214
1,532
150,000
3,600
378
1,538
500
3,300
50,000
520
200,000
3,800
398
1,869
600
3,400
54,000
3,246
300,000
4,200
425
530
700
3,500
70,419
2,593
400,000
4,300
438
2,597
800
3.600
71,000
3.605
500,000
4,900
450
7,490
900
3,600
77,000
5,512
600.000
5,300
545
5,200
1,000
3,700
81,346
3,018
700,000
5,700
573
5,512
1,200
3,900
85,000
7,490
800,000
6,100
624
1,060
1,400
4,000
95,000
4,047
9D0,000
6,500
641
4,800
60
1,0
4,200
100,000
5,830
1,000,000
6,900
661
3,885
I,800
4,300
100,000
3,885
1,100,000
7,300
750
5,600
2,000
4,500
118,000
1,538
1,200,000
7,700
773
4,047
2,500
4,800
123,000
4,800
1,300,000
8,100
822
1,532
3,000
5,200
125,000
2,597
1,400,000
8,400
863
1,110
3,500
5,600
150,000
1,969
1,500,000
8,800
884
1,189
4,000
6,000
165,000
2,559
17,500,000
9,800
972
1,484
4,300
6,400
189,060
3,062
20,000,000
10,800
977
2,559
5,000
6,700
195,000
4,779
25,000,000
12,700
986
4,830
6,000
7,500
219,000
5,750
30,000,000
14,800
1.203
3,680
1,239
3,120
7,000
9,000
229,800
4,388
1,271
5,243
8,000
9,800
284,700
3,120
1,290
3,641
9,000
10,500
304,000
863
1,347
3,585
10,000
11,300
305,280
5,542
1,363
3.216
11,000
12,000
305,300
3,219
1.443
4,779
12,000
12,800
362,000
5.243
1.455
3,219
13,000
364,620
3,216
1,526
2,952
480.000
4.982
1,534
5,750
553,000
3,680
1,765
863
980.000
2.549
•
1,854
4,240
640,900
4,982
1.918
5,750
8113,000
2,425
2.550
9.200
846.000
8,736
2.967
8.736
675,000
12,075
3,162
5.664
1,000,000
5,664
3,342
7,800
1,065,285
2.120
3.358
8,586
1,250.000
6,44t
3,622
10.272
1,360.000
20.385
4,080
4,982
2.150,000
17,418
4,086
12,075
2.160,000
6,000
4,344
1,553
2,830,000
4,421
2,425
4,528
2,120
5,800
2,795
81395
20.585
8,577
8,162
8,987
17,418
9,672
6,441
13,382
5,845
•
4069R-4
0-7
0
406911-3 0�
4 �
SOIL BORINGS
VS. STP CONSTRUCTION
SOIL BORINGS VS. DESIGN FLOW
Actue
Design
Soil
Design
Soil
Actu
Design
Soil
Design
Soil
Flow
,or Ings
Flor
Borings
Flow
Borings
Flow
Bor Ings
118,000
56,046
100,000
53,600
40,200
57,351
50,000
$3,100
219,000
3,204
200,000
3,700
50,000
1,060
100,000
3,300
220,000
1,559
300,000
3,800
54,000
2,486
200,000
3,600
233,213
7,351
400,000
3,900
57,000
3,848
300,000
3,800
534,569
1,416
500,000
4,000
69,197
2,472
400,000
4,100
636,081
1,380
600,000
4,100
100,000
2,650
500, ODO
4.400
736,038
4,280
700,000
4,200
118,000
6,646
600,000
4,700
737,872
5,600
800,000
4,300
182,000
9,857
700,000
5.000
954,388
2.856
900,000
4,400
190,000
1,416
800,000
5,200
990,058
2,472
1,000,000
4,500
219,000
3,204
850,000
5,400
1,000,000
8,410
1,200,000
4,700
220,000
1,559
900,000
5,500
1,055,285
1,134,110
5,800
3,330
1,400,000
1,600,000
4,900
5,110
305,000
307,270
1,380
8,560
1,000.000
1,200,000
5,800
6,400
2,150,000
5,750
1,800,000
5,300
314,200
1,680
1,400,000
6,900
3,012,854
4,815
2,000,000
5,500
370,000
4,664
1,600,000
7,500
3,030,776
8,560
2,500,000
3,000,000
6,000
6,500
846,000
1,055,285
4,815
5,800
1,800,000
2,000,000
8,000
8,600
PLANS AND SPECIFICATIONS VS. STP CONSTRUCTION
PLANS AND SPECIFICATIONS VS. DESIGN FLCW
Actual
Actual
Average
Average
ua
Design
a
P&S
ge
Design
PIS
Construction
P&S
Construction
P&S
Flow
Costs
Flow
Costs
S 274,177
S 42,988
S 200,000
S 32,200
44,000
S 15,211
50,000 S
69,800
385,138
26,013
275,000
36,500
50,000
21,840
100,000
73,600
406,938
40,963
300.000
37,900
55,000
58,235
200,000
81,200
411,262
45,900
400,000
43,500
70,419
35,341
300,000
88,800
461,200
49,098
500,000
49,100
77,000
45,390
400,000
96,300
487,500
22,366
600,000
54,700
85.800
87,205
500.000
103,900
511,515
21,184
700,000
60,300
86.766
30,755
600.000
111,500
614,289
34,329
800,000
65,900
95,000
65,644
700,000
119,000
636,081
69,506
900,000
71,500
100,000
42,968
800,000
126,600
736,038
87,205
1,000,000
77.000
118,000
49,098
900,000
134,200
755,000
82,010
1,100,000
82,700
123,000
49,320
1,000.000
141,700
•
836,759
65,752
1,200,000
88,300
154,000
22,366
1,100,000
149,300
881,284
46,771
1,300.000
93,900
190,000
35,990
1,200,000
156,900
953,646
97,410
1,400,000
99.500
219,000
99,146
1,300,000
164,500
954,388
61,913
11500.000
105,100
220.000
21,184
1,400,000
172.000
990,058
88,616
1,650,000
113,400
2a0,000
85,481
..1,500,000
179,600
1,120,424
60,581
1,825,000
123,200
304,000
61,913
1,750,000
196,500
1,134,110
74,721
2,000.000
133,100
310,000
46,711
2,000,000
217,500
1,230,177
97,350
2,500,000
161,100
362,000
95,973
2,500.000
255,300
1,327,463
99,146
3,500,000
217,100
384,620
65,752
3,000,000
293,200
1,354,018
85,351
4,000,000
245,100
434,000
34,556
4,000.000
368.900
1,628,643
95,793
4,500,000
273,000
480.000
97,350
5,000,000
444,600
1,697,806
95,497
5,000,000
301,100
582,000
239,359
10,000,000
823,100
1,830,791
131,440
6,000,000
357,100
846,000
207,666
20,000,000
1,580,100
2,945,476
279,200
7,000,000
413,100
1,000,000
131,440
30,000.000
2,337,100
3,012,854
207,666
8,000,000
469,100
1,000,000
343,746
40,000,000
3,094,100
5,637,479
340,400
1,055,000
95,497
50,000,000
3,851,100
5,654,606
347,772
1,250,000
88,239
5,921,676
405,071
1,360,000
405.071
7,491,704
356,709
2,160,000
247,772
4,470,000
3,430,073
0
406911-3 0�
INSPECTION
Rehabilitation Inspection
Cost Cost
69,197
106,456
117,978
117,978
120,881
146,618
193,140
223,075
280,106
336,264
402,107
422,036
555,063
629,607
635,465
1,066,176
1,072,256
$18,975
7,150
5,319
25,679
12,792
24,303
15,900
36,400
23,730
24,893
31,625
43,273
93,705
69,115
34,874
47,362
77,077
I JV" -]
Rehabilitation
Cost
u
STEP 3 A/E VS. SEWER REW CONSTRUCTION
-WBPjw- Actue I Average
Inspection Construction Actual Construction Average
Cost Cost A/E Fees Coat A/ .race
$15,800
18,600
24,400
30,100
4s900
:600
47,300
53,100
58,800
64,600
70,300
35,133
41,920
69,197
106,456
117,178
120,881
142,636
146,618
223,075
223,289
280,106
336,264
371,588
402,107
422,036
555,063
629,607
635,465
721,775
1,056,176
1,072,256
i 13,262
17,374
40,825
19,996
52,470
31,408
42,586
48,284
42,599
34,867
42,714
27,718
83,227
71,300
91,640
141,557
98,986
94,340
87,578
82,943
457,822
20,300
30,900
41,600
52,200
62,900
84,200
94,900
105,500
126,800
148,200
169,500
190,800
212,100
233,400
40698-7 0-9
INSPECTION YS. SEWER CONSTRUCTION
STEP 3 ME VS.
SEWER CONSTRUCTION
ACtua
Construction
a
Inspection
verege
Construction
age
Inspection
Actualverage
Construction
Actual
Construction
Average
Cost
Cost
Cost
Cost
Cost
A/E Fees
Cost
A/E Fees
i 100,705
S 7,766
$ 100,000
$ 7,400
$ 100,705
S 36.585
1 100,000
$ 44.300
112,166
7,696
150,000
11,000
112,166
20,280
150,000
47,100
164,720
15,300
200,000
15,000
164,710
27,930
200,000
49,900
236,883
32,925
250,000
18,400
164,936
8,893
250,000
52,700
270,020
12,039
300,000
22,000
236,883
49,818
300,000
55,500
297,434
27,324
350,000
25,400
270,020
25,866
350,000
5
394,656
36,040
400,000
29,000
297,434
37,099
400,000
6
614,289
43,044
450,000
33,000
387,950
26,312
450,000
63,
663,609
33,920
500,000
36,400
394,656
63,600
500,000
66,700
92844
96,,6320
600,000
44,000
614,289
95,953
600,000
72,300
1,303.336
59,285
700,000
51.000
663.609
64,660
700,000
77,900
1,370,618
147,900
800,000
58.000
928,644
42,840
800,000
83,500
2,223,246
144,368
900,000
65.000
1,046,879
$8,298
900,000
89,100
7,088,461
273,093
1,000,000
72,000
1.303,336
126,066
1,000,000
94,700
1,100,000
79,000
1,370,618
273,360
1,100,000
100,300
1,200,000
86,000
2,223,248
245,728
1,200,000
105,900
1,300,000
93,000
9,088,461
511,750
1,300,000
I1t,500
1,400,000
100,000
1,400,000
117,100
1,300,000
107,000
1,500,000
122,700
2,000,000
140,000
2,000,000
150,700
3,000,000
210,000
3,000,000
206,700
4,000,000
280,000
5,000.000
318,700
5,000,000
350,000
6.000,000
374,700
6,000,000
420,000
7.000,000
430,700
7,000,000
480,000
9,000,000
542,700
40698-7 0-9
a
0
SIO NORTH CENTRAL LIFE TOWER
118 MINNESOTA STREET
ST. PAUL, MINNESOTA 55101
(612)227-8017
P. O. SOX $48
340 FIRST NATIONAL BANK BUILDING
ROCHESTER, MINNESOTA 68903
(507)288-316$
315 FIRST NATIONAL BANK BUILDING
WAYZATA, MINNESOTA 55391
(612) 475-0373
350 PARK AVENUE
NEW YORK, NEW YORK 10022
(212) 415-9200
VIA FEDERAL EXPRESS
HORSEY & WHITNEY
A Fort"mho Including PrallaskAW Corpcvs5ons
2200 FIRST BANK PLACE EAST
MINNEAPOLIS, MINNESOTA 55402
(812) 340-2600
TELEX 29-0603
TELECOPIER (612)340-2888
Mr. Gary D. Plotz
City Administrator
City Hall
37 Washington Avenue West
Hutchinson, Minnesota 55350
MICHAEL E.REESLUND
(512) 340-2960
August 27, 1986
201 DAVIDSON BUILDING
B THIRD STREET NORTH
GREAT FALLB, MONTANA $9401
(106)727-3632
304 TRANSWESTERN PLAZA M
550 NORTH 31^ sTREET
P. O. BOX 1179
BILLINGS, MONTANA 09103
(406)252-3800
30 NUE LA BOETIE
75008 PARIS, FRANCE
011 331 562 32 50
Re: $1,720,000 Industrial Development Refunding Revenue
Bonds (Hutchinson Telephone Company Project),
Series 1986, City of Hutchinson, Minnesota
0 Dear Mr. Plotz:
Enclosed are ten copies each of the minutes of public
hearing to be held by the City Council at its meeting of
September 28, 1986, with respect to the above Bonds, and the
resolution giving final approval to the issuance of the Bonds to
be considered by the Council at such meeting after holding the
hearing.
Also enclosed for presentation to the Council prior to
consideration of such resolution are copies of the latest drafts
of the following:
(1) Loan Agreement
(2) Indenture of Trust
(3) Bond Purchase Agreement
(4) Preliminary Official Statement
Very truly yours,
Michael Reeslund
ISMER/lmm
Enclosures
PUBLISHED IN THE HUTCHINSON LEADER
THURSDAY, AUGUST 14, 1986
PUBLICATION NO. 3606
NOTICE OF PUBLIC HEARING ON A PROJECT AND THE ISSUANCE
• OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE
MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA
STATUTES, SECTIONS 474.01 TO 474.13, AS AMENDED, ON
BEHALF OF THE HUTCHINSON TELEPHONE COMPANY
CITY OF HUTCHINSON, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of the
City of Hutchinson, Minnesota, will meet on August 28, 1986,
at 7:00 P.M. at the City Hall, 37 Washington Avenue West, in
the City of Hutchinson, Minnesota, for the purpose of conducting
a public hearing on a proposal that the City issue revenue bonds
(the Series 1986 Bonds), in one or more series, under the
Municipal Industrial Development Act, Minnesota Statutes,
Sections 474.01 to 474.13, as amended (the Act), in order to
refund prior to maturity a series of revenue bonds previously
issued by the City under the Act in the aggregate principal
amount of $2,300,000, the proceeds of which were loaned to the
Hutchinson Telephone Company, a Minnesota corporation (the
Company), to finance a portion of the cost of a project (the
Project). The Project consisted of the acquisition and
installation by the Company of new electronic switching equipment
in the central office of the Company located at 30 Second Avenue
• Southwest in the City and additional feeder cables and buried
cable facilities in and in the vicinity of the City, all owned
and used by the Company in its business of providing telephone
service to the City and certain surrounding areas. The total
amount of the proposed Series 1986 Bond issue will not exceed
$2,155,000. The Series 1986 Bonds shall be limited obligations
of the City and shall be payable solely from the revenue pledged
to the payment thereof, except that such Series 1986 Bonds may
be secured by a mortgage or other encumbrance on the Project.
No holder of any such Series 1986 Bond shall ever have the right
to compel any exercise of the taxing power of the City to pay
the Series 1986 Bonds, or the interest thereon, nor to enforce
payment thereon against any property of the City except the
Project should it become the property of the City.
All persons interested may appear and be heard at
the time and place set forth above, or may file written comments
with the City Administrator prior to the date of the hearing
set forth above.
Dated: August 12, 1986.
BY ORDER OF THE CITY COUNCIL
By Gary D. Plotz
• City Administrator
•
HCDC Board of Director's Meeting
August 25, 1986 - 7:00 a.m.
Chamber Office
M I N U T E S
Members Present:
Ron McGraw, Chairman
Art Cooper
Buzz Burich
Don Glas
Glenn Matejka
The meeting was called to order by Chairman McGraw.
Others Present:
John Bernhagen, Exec. Director
Walt Clay, Hutchinson Telephone Co
A presentation was given by Walt Clay explaining Industrial Revenue Bonds
issued to refund a prior bond may become arbitrage bonds pursuant to Section 103(C)
of the Industrial Revenue Code if a fee is charged by the City in excess of
certain income guidelines. After further discussion, the following motion was
acted upon and will be an advisory to the City Council.
Matejka moved, seconded by Glas, to rescind the action taken on August 18,
1986, regarding fees on Industrial Revenue Bonds to refund a prior bond,
and for the Hutchinson Telephone Company, the $1,000 initial fee be waived
and there shall be a fee of 1/16 of one percent per annum on the remaining
principle balance.
Motion carried. McGraw abstained.
Board members were asked to make their intentions known to attend the Star
City Annual Conference.
There being no other business, the meeting adjourned at 8:15 a.m.
n
U
0
DORSEY & WHITNEY
A P9rfnembip InUudin9 Probasip l Cdp"Gon,
2200 FIRST BANK PLACE EAST
MINNEAPOLIS, MINNESOTA 55402
(612) 340-2600
TELE( 29.0605
TELECORER+(d2)340-2868
Mr. Ronald J. McGraw
Citizens Bank Building
102 Main Street South
P.O. Box 98
Hutchinson, Minnesota 55350
Dear Ron:
MICHAEL E.REESLUND
(612) 300-2960
August 21, 1986
201 OAVIOSON BUILDINO
B THIRD STREET NORTH
GREAT FALLS, MONTANA 69401
(406)727-3632
304 TRANSWESTERN PLAZA ■
530 NORTH 31^ STREET
P. O. BOx 1179
B1LUNGS,MONTANA 59103
(406)232-3900
30 RUE U 30E,IE
75006 PARu, FRANCE
011 331 582 32 50
Re: $2,155,000 Industrial Development Refunding Revenue
Bonds (Hutchinson Telephone Company Project),
Series 1986, City of Hutchinson, Minnesota
We have been advised that the City of Hutchinson, in
connection with the issuance of the above Bonds, is considering
charging the Hutchinson Telephone Company an up -front fee of $1,000
on or before August 28, 1986, plus an annual fee of 1/88 per year
on the outstanding principal balance of the Bonds. In making any
final determination in this regard, the City should be aware that
payment of a portion or all of such fees could cause interest on
the Bonds to be subject to federal income taxation.
Section 103(c) of the Internal Revenue Code of 1954, as
amended, together with Treasury Regulations thereunder, places
restrictions on, among other things, certain payments to be made
to issuers of municipal bonds as a condition to the tax exempt status
of interest thereon. The City is permitted under Section 103(c)
and applicable Treasury Regulations to receive reimbursement from
the Company for the City's actual expenses in issuing the Bonds
and performing its ongoing obligations with respect to the Bonds.
However, any additional amounts to be paid by the Company to the
City with respect to the Bonds would be limited under Section 103(c)
and such regulations to amounts which would not cause the yield
on all payments made by the Company to the City with respect to
the Bonds to exceed by more than 1/8% the yield on that portion
SIO NORTH CENTRAL LIFE TOWER
M6 MINNESOTA STREET
5T. PAUL, MINNESOTA 33101
(612) 227-8017
P. 0. Box SAO
340 FIRST NATIONAL BANK BUILDING
ROCHESTER, MINNESOTA 55903
(507)288-315e
315 FIRST NATIONAL BANK 8UILDING
WAYZATA, MINNESOTA 55391
(612)475-0373
350 PARK AVENUE
NEW YORK, NEW YORK 10022
(212) 415-9200
n
U
0
DORSEY & WHITNEY
A P9rfnembip InUudin9 Probasip l Cdp"Gon,
2200 FIRST BANK PLACE EAST
MINNEAPOLIS, MINNESOTA 55402
(612) 340-2600
TELE( 29.0605
TELECORER+(d2)340-2868
Mr. Ronald J. McGraw
Citizens Bank Building
102 Main Street South
P.O. Box 98
Hutchinson, Minnesota 55350
Dear Ron:
MICHAEL E.REESLUND
(612) 300-2960
August 21, 1986
201 OAVIOSON BUILDINO
B THIRD STREET NORTH
GREAT FALLS, MONTANA 69401
(406)727-3632
304 TRANSWESTERN PLAZA ■
530 NORTH 31^ STREET
P. O. BOx 1179
B1LUNGS,MONTANA 59103
(406)232-3900
30 RUE U 30E,IE
75006 PARu, FRANCE
011 331 582 32 50
Re: $2,155,000 Industrial Development Refunding Revenue
Bonds (Hutchinson Telephone Company Project),
Series 1986, City of Hutchinson, Minnesota
We have been advised that the City of Hutchinson, in
connection with the issuance of the above Bonds, is considering
charging the Hutchinson Telephone Company an up -front fee of $1,000
on or before August 28, 1986, plus an annual fee of 1/88 per year
on the outstanding principal balance of the Bonds. In making any
final determination in this regard, the City should be aware that
payment of a portion or all of such fees could cause interest on
the Bonds to be subject to federal income taxation.
Section 103(c) of the Internal Revenue Code of 1954, as
amended, together with Treasury Regulations thereunder, places
restrictions on, among other things, certain payments to be made
to issuers of municipal bonds as a condition to the tax exempt status
of interest thereon. The City is permitted under Section 103(c)
and applicable Treasury Regulations to receive reimbursement from
the Company for the City's actual expenses in issuing the Bonds
and performing its ongoing obligations with respect to the Bonds.
However, any additional amounts to be paid by the Company to the
City with respect to the Bonds would be limited under Section 103(c)
and such regulations to amounts which would not cause the yield
on all payments made by the Company to the City with respect to
the Bonds to exceed by more than 1/8% the yield on that portion
DORSEY & WHITNEY
Mr. Ronald J. McGraw
August 21, 1986
Page Two
of such payments which are to be used to pay debt service on the
Bonds. In other words, in connection with the Bonds, the Company
cannot pay to the City amounts (other than those necessary to
reimburoe the City for its actual expenses relating to the Bonds)
in excess of 1/8% per year on the outstanding principal balance
of the Bonds (or, if paid in a lump sum, in an amount which would
yield, on a present value basis, more than 1/8% on the Bonds as
computed over the life of the Bonds) without adversely affecting
the tax exempt status of interest on the Bonds.
Therefore, if the Company is to pay the City the proposed
annual 1/88 fee, (1) such fee must be payable in arrears and no
earlier than the principal payment date in each year (due to present
value considerations), and (2) no portion of the $1,000 up -front
fee or any other amount can be paid by the Company to the City except
in reimbursement for the City's actual costs in issuing and
administering to the Bonds.
If you have any questions about any of the foregoing, •
please call me at your earliest convenience.
Very truly
yours,
Michael E. Reeslund
MER/lmm
cc: Mr. Walter S. Clay
Mr. Edward W. Brownell, III
Mr. Joseph C. Gonnella
C�
CERTIFICATE OF MINUTES RELATING TO
Industrial Development Refunding Revenue Bonds
(Hutchinson Telephone Company Project)
. Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A special meeting held
on August 28, 1986, at the City Hall in Hutchinson, Minnesota.
Members present:
Members absent:
Documents attached:
Minutes of said meeting (pages):
MINUTES OF PUBLIC HEARING
and
RESOLUTION NO. U %Z
RESOLUTION AUTHORIZING THE ISSUANCE AND
SALE BY THE CITY OF $1,720,000 AGGREGATE
PRINCIPAL AMOUNT OF ITS INDUSTRIAL
DEVELOPMENT REFUNDING REVENUE BONDS
• (HUTCHINSON TELEPHONE COMPANY PROJECT),
SERIES 1986, AUTHORIZING EXECUTION OF AN
INDENTURE OF TRUST, A LOAN AGREEMENT AND A
BOND PURCHASE AGREEMENT, ALL RELATING TO
SAID BONDS, AND AUTHORIZING OTHER ACTION TO
BE TAKEN WITH RESPECT TO THE ISSUANCE, SALE
AND DELIVERY OF SAID BONDS
I, the undersigned, being the duly qualified and
acting recording officer of the public corporation issuing the
obligations referred to in the title of this certificate,
certify that the documents attached hereto, as described above,
have been carefully compared with the original records of said
corporation in my legal custody, from which they have been
transcribed; that said documents are a correct and complete
transcript of the minutes of a meeting of the governing body of
said corporation, and correct and complete copies of all
resolutions and other actions taken and of all documents
approved by the governing body at said meeting, so far as they
relate to said obligations; and that said meeting was duly held
by the governing body at the time and place and was attended
throughout by the members indicated above, pursuant to call and
notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer
• this day of 1986.
Signature
Gary D. Plotz City Administrator
Name and Title
(SEAL)
The Mayor stated that this was the time and place for
a public hearing on the proposal that the City issue its
revenue bonds (the Bonds) under Minnesota Statutes, Sections
474.01 to 474.13, as amended (the Act), to refund a series of
revenue bonds previously issued by the City under the Act (the
Refunded Bonds), the proceeds of which were used to finance a
project (the Project) on behalf of the Hutchinson Telephone
Company, a Minnesota corporation. The City Administrator
presented an affidavit showing publication of the notice of,
public hearing at least once not less than 14 days prior to the
date fixed for the public hearing, in the Hutchinson Leader,
the official newspaper of the City and a newspaper of general
circulation in the City. The affidavit was examined, found to
be satisfactory and ordered placed on file with the City
Administrator.
The Mayor then opened the meeting for the public
hearing on the Project and the proposal to issue the Bonds to
refund the Refunded Bonds. The purpose of the hearing was
explained, the nature of the Project and of the proposed Bonds
was discussed, and all persons present who desired to do so
were afforded an opportunity to express their views with
respect to the Project and the proposal to issue the Bonds to
refund the Refunded Bonds, in response to which the following
persons either appeared, were recognized and made statements,
or filed written comments with the City Administrator before
•
• the date set for the hearing, summaries of which appear
opposite their respective names:
Name of Speaker Summary of Views
After all persons who wished to do so had stated or
filed their views on the proposal, the Mayor declared the
• public hearing to be closed.
-2-
Member introduced the following •
resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION AUTHORIZING THE ISSUANCE AND
SALE BY THE CITY OF $1,720,000 AGGRE-
GATE PRINCIPAL AMOUNT OF ITS INDUSTRIAL
DEVELOPMENT REFUNDING REVENUE BONDS
(HUTCHINSON TELEPHONE COMPANY PROJECT),
SERIES 1986, AUTHORIZING EXECUTION OF
AN INDENTURE OF TRUST, A LOAN AGREEMENT
AND A BOND PURCHASE AGREEMENT, ALL
RELATING TO SAID BONDS, AND AUTHORIZING
OTHER ACTION TO BE TAKEN WITH RESPECT
TO THE ISSUANCE, SALE AND DELIVERY OF
SAID BONDS
BE IT RESOLVED by the City Council (the "Council") of
the City of Hutchinson, Minnesota (the "City"), as follows:
1. It has been proposed that the City issue its
Industrial Development Refunding Revenue Bonds (Hutchinson
Telephone Company Project), Series 1986 (the "Bonds"), in the •
aggregate principal amount of $1,720,000, and loan the proceeds
thereof to the Hutchinson Telephone Company, a Minnesota
corporation (the "Company"), which will use the proceeds to
refund the City's $2,300,000 Industrial Development Revenue
Bonds (Hutchinson Telephone Company Project), Series 1981,
$2,155,000 in principal amount of which are currently
outstanding (the "Refunding"), the proceeds of which were
loaned to the Company to finance a portion of the cost of the
acquisition and installation of new electronic switching
equipment in the central office of the Company located at 30
Second Avenue Southwest in the City and additional feeder
cables and buried cable facilities in the City and elsewhere in
the Counties of McLeod, Meeker and Renville (the "Project").
The Council, pursuant to Section 103(k) of the Internal Revenue
Code of 1954, as amended, held a public hearing on this date
and prior to consideration of this Resolution on the Project
and the proposed issuance of the Bonds to accomplish the
Refunding. Drafts of the following documents relating to the
issuance of the Bonds have been submitted to the Council and
are now, or shall be placed, on file in the office of the City
Administrator:
(a) Loan Agreement, dated as of September 1, 1986
(the "Loan Agreement"), proposed to be made and entered into
between the City and the Company; •
-3-
• (b) Indenture of Trust, dated as of September 1, 1986
(the "Indenture"), proposed to be made and entered into between
the City and First Trust Company, Inc., as trustee (the
"Trustee");
(c) Bond Purchase Agreement (the "Bond Purchase
Agreement"), proposed to be made and entered into among the
City, the Company and Juran & Moody, Inc. (the "Underwriters");
and
(d) Preliminary Official Statement, dated August 25,
1986 (the "Preliminary Official Statement"), relating to the
Bonds.
2. It is hereby found, determined and declared that:
(a) the purpose of the Refunding is to promote and
retain existing economically sound industry and commerce for
the purpose of preventing, so far as possible, the emergence of
blighted and marginal lands and areas of chronic unemployment
and the movement of talented, educated personnel of mature age
to other areas, and to permit the Company to deliver telephone
service to residents of the City and surrounding areas at a
reduced cost;
• (b) the Refunding, the issuance and sale of the
Bonds, the execution and delivery of the Loan Agreement, the
Indenture and the Bond Purchase Agreement and the performance
of all covenants and agreements of the City contained in the
Loan Agreement, the Indenture and the Bond Purchase Agreement
and of all other acts and things required under the
Constitution and laws of the State of Minnesota to make the
Loan Agreement, the Indenture, the Bond Purchase Agreement and
the Bonds valid and binding obligations of the City in
accordance with their terms are authorized by Minnesota
Statutes, Sections 474.01 to 474.13, as amended (collectively,
the "Act");
(c) it is desirable that the Bonds in the amount of
$1,720,000 be issued by the City upon the terms set forth in
the Indenture, under the provisions of which a pledge of and
security interest in the City's interest in the Loan Agreement
and the payments thereunder (except for certain expenses and
indemnification) will be granted to the Trustee as security for
the payment of principal of, premium, if any, and interest on
the Bonds;
(d) the loan payments contained in the Loan Agreement
are fixed, and required to be revised from time to time as
necessary, so as to produce income and revenue sufficient to
Is
provide for prompt payment of principal of, premium, if any,
-4-
and interest on all bonds issued under the Indenture (including •
the Bonds) when due, and the Loan Agreement also provides that
the Company is required to pay all expenses of the operation
and maintenance of the Project, including, but without
limitation, adequate insurance thereon and all taxes and
special assessments levied upon or with respect to the site of
the Project and payable during the term of the Loan Agreement;
and
(e) under the provisions of Minnesota Statutes,
Section 474.10, and as provided in the Loan Agreement and
Indenture, the Bonds are not to be payable from nor charged
upon any funds of the City other than the revenue pledged to
the payment thereof; the City is not subject to any liability
thereon; no holders of the Bonds shall ever have the right to
compel any exercise of the taxing power of the City to pay any
of the Bonds or the interest thereon, nor to enforce payment
thereof against any property of the City; the Bonds shall not
constitute a charge, lien or encumbrance, legal or equitable,
upon any property of the City; and each Bond issued under the
Indenture shall recite that the Bonds, including interest
thereon, are payable solely from the revenue pledged to the
paT,--ent thereof and that no Bond shall constitute a debt of the
City within the meaning of any constitutional or statutory
limitation. •
3. The forms of Loan Agreement, Indenture, Bond
Purchase Agreement and Preliminary Official Statement referred
to in paragraph 1 are approved. The Loan Agreement and
Indenture, with such variations, insertions and additions as
the City Attorney may hereafter deem appropriate, are directed
to be executed in the name and on behalf of the City by the
Mayor and the official seal of the City impressed thereon and
attested to by the City Clerk. The Official Statement (the
"Official Statement"), in substantially the form of the
Preliminary Official Statement, with such variations,
insertions and additions as the City Attorney may hereafter
deem appropriate, is approved. The Council ratifies, confirms
and approves the circulation of the Preliminary Official
Statement, and authorizes the distribution of the Official
Statement, by the Underwriters to dealers and prospective
purchasers of the Bonds. Copies of all of the documents shall
be delivered, filed and recorded as provided therein. The
terms and conditions of the Bond Purchase Agreement are found
to be reasonable and advantageous to the City, and the Mayor
and City Clerk are authorized and directed to execute the Bond
Purchase Agreement in the name and on behalf of the City.
4. In anticipation of the collection of payments
under the Loan Agreement, the City shall proceed forthwith to •
-5-
• issue the Bonds in the aggregate principal amount of
$1,720,000, in the form and upon the terms set forth in the
Indenture, which terms are for this purpose incorporated in
this resolution and made a part hereof. The proposal of the
Underwriters to purchase the Bonds upon the terms and
conditions set forth in the Bond Purchase Agreement is hereby
found and determined to be reasonable and is hereby accepted.
The Mayor and City Clerk are authorized and directed to prepare
and execute by facsimile signature the Bonds as prescribed in
the Indenture and to deliver them to the Trustee; together with
a certified copy of this resolution and other documents
required by the Indenture, for authentication and delivery to
the purchaser. The Trustee is hereby appointed authenticating
agent with respect to the Bonds pursuant to Minnesota Statutes,
Section 475.55, and the certificate of authentication on the
Bonds shali evidence authentication of the Bonds under this
authority.
5. The Mayor, City Administrator, City Clerk and other
officers of the City are authorized and directed to prepare and
furnish to the purchaser of the Bonds, when issued, certified
copies of all proceedings and records of the City relating to
the Bonds, and such other affidavits and certificates as may be
required to show the facts relating to the legality and
marketability of the Bonds as such facts appear from the books
•
and records in the officers' custody and control or as
otherwise known to them; and all such certified copies,
certificates and affidavits, including any heretofore
furnished, shall constitute representations of the City as to
the truth of all statements contained therein.
6. The approval hereby given to the various documents
referred to above includes an approval of such additional
details therein as may be necessary and appropriate and such
modifications thereof, deletions therefrom and additions
thereto as may be necessary and appropriate and approved by the
City Attorney prior to the execution of the documents. The
execution of any instrument by the appropriate officer or
officers of the City herein authorized shall be conclusive
evidence of the approval of such documents in accordance with
the terms hereof. In the absence of the Mayor or City Clerk,
any of the documents authorized by this resolution to be
executed may be executed by the Acting Mayor or Deputy City
Clerk, respectively.
7. This resolution shall be effective immediately
upon its final adoption.
E
PASSED by the City Council of the City of Hutchinson, •
Minnesota, this 28th day of August, 1986.
Mayor
Attest:
City Administrator
(SEAL)
The motion for the adoption of the foregoing
resolution was duly seconded by Member and the
following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted
and was presented to the Mayor, who approved and signed the
same, which was attested by the City Administrator.
•
-7-
AUGUST 26, 1986
CITY OF HUTCHINSON ISSUE N0. 7/86
MEETING OF POLICE CIVIL SERVICE COMMISSION
Please be advised that the Mayor Ackland has called a meeting of the Police Civil Service
Commission for Thursday, August 28 at 7:00 P.M. Also note we will have a very brief Coun-
cil meeting August 28 at 7:00 P.M. Therefore, the Civil Service Commission meeting will
follow the Council meeting.
LAWCON PARKS GRANT APPLICATIONS SCORE WELL BUT NOT WELL ENOUGH
Out of 153 applications, the Hutchinson bass pond development placed 37th, and the arena
parking lot improvements 43rd. Only the top 13 applications were funded.
SWANSON REQUESTS SETTLEMENT OF $1,500
As you may recall, Vic Swanson is the individual who owns land adjacent to the mini -
storage (Industrial Park). He claimed damages as a building permit was issued too close to
his property line. The Council authorized the installation of a fence.
Instead of installing the fence as authorized by the City Council along the east property
line, adjacent to the mini -storage (Industrial Park), Vic has opposed the installation of
the fence with his attorney, and now wants a cash settlement of $1,500, specifically in
the form of a reduction on his special assessments. He would like a response from the
City Council of his proposal.
COUNCIL/STAFF DISASTER PREPAREDNESS WORKSHOP
Today at 9:00 A.M. we had a meeting of the Fire Chief, County Civil Defense Director,
Police Sergeant, Mayor, and myself regarding disaster preparedness.
As a result of this meeting, we are recommending the Council partake in a seminar/meeting.
A film will be shown and key local industry representatives would be invited. We need to
establish a date and time.