cp10-28-86 cHUTCH INSON
CITY
CALENDAR
WEEK OF
October 26 . TO November 1
•
1936
WEDNESDAY
-29-
10:00 A.M. - Directors Meeti
at City Hall
7:30 P.M. - Chaster Commiss
Meeting; at Fire
Station
SUNDAY
-26-
MONDAY
-27-
Noon - Safety Council Meeting
at Tire Station
1:00 P.M. - Utilities Commi
Meeting at Utilities
SDAY FRIDAY
-31-
HALLOWEEN
TUODAY
-28-
A
J
7:30 P.M. - City Council
Meeting at
Citv Hall
SATURDAY
-1-
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 28, 1986
1. Call to Order - 7:30 P.M.
2. Invocation - Reverend Gary Brooks, Shalom Baptist Church
3. Consideration of Minutes - Bid Openings of October 13 and 21, 1986 and
Regu ar Meeting of October 14, 1986
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Financial Report - September 1986
2. Library Board Minutes of October 6, 1986
3. Nursing Home Board Minutes of September 25, 1986
4. Planning Commission Minutes of September 16, 1986
Action - Motion to order minutes and report filed
5. Public Hearing - 8_00 P.M.
(a) MN /DOT Highway 15 South Improvement - Project No. 87 -06
Action - motion to close hearing - notion to reject - Motion to
approve project layout
6. Communications, Requests and Petitions
(a) Consideration of Request By Hutchinson Downtown Business Association
Regarding Special Events In Library Square During Holiday Season
Action- Motion to r °ject - Motion to approve request
(b) Consideration of Request for Street Light On Third Avenue Northwest
Action - Motion to reject - Motion to approve and refer to Utilities
(c) Update of Wastewater Treatment Plant Project By Donohue & Associates
Action -
7. Resolutions and Ordinances
(a) Resolution No. 8412 - Resolution for Purchase
MAction - Motion to reject - Motion to waive reading and adopt
1
i
CITY COUNCIL AGENDA - OCTOBER 28, 1986
S. Unfinished Business
(a) Consideration of Appraisals for Emma Lake Property (DEFERRED 10- 14 -86)
Action -
(b) Consideration of Water Supply to Gopher Campfire Sanctuary
(DEFERRED OCTOBER 14, 1986)
Action - Motion to reject - Motion to approve recommendation
(c) Discussion of Strengthening Control of Junk Cars By Ordinance
(DEFERRED OCTOBER 14, 1986)
Action -
(d) Consideration of Policy for Extra Ordinary Wastewater Releases
(Example: Lactose) (DEFERRED OCTOBER 14, 1986)
Action -
(e) Consideration of Resolution Increasing Authority of Utilities
Commission for Purposes of A "Power Authority" (DEFERRED 10- 14 -86)
Action -
(f) Discussion of Airport Appraisals
Action -
(g) Consideration of Awarding Bid for Cemetery Backhoe (DEFERRED 10- 21 -86)
Action - Motion to reject - Motion to approve and award bid
9. NEW BUSINESS
(a) Consideration of Delinquent Water And Sewer Accounts
Action - Motion to authorize extension of payment period - Motion to
authorize discontinuation of service
(b) Consideration of Sewer Charges for Wastewater Treatment Plant
Action -
(c) Consideration of Setting New Meeting Date for November 11, 1986 City
Council Meeting Due to Veteran's Day
0 Action -
2
0
CITY COUNCIL AGENDA - OCTOBER 23, 1930
(d) Consideration of Traffic Signs
1. North Exit of Country Club Terrace and California Street
2. Seventh Avenue N.W. and School Road
3. Eighth Avenue N.W. and School Road
4. Rolling Oaks Lane and School Road
Action - Motion to reject - Motion to approve and waive first reading
of ordinance and set second reading for first meeting in November
(e) Consideration of Preliminary And Final Plat for Campbell Lake Addition
Requested By John Miller with favorable recommendation of Planning
Commission
Action - Motion to reject - Motion to approve and waive reading and
adopt Resolution
(f) Consideration of Variance Submitted By KDUZ /KNJR To County (Within Two
Mile Radius) with No Objection from Planning Commission
Action - Motion to reject - Motion to recommend to County with no
objection
0 (g) Consideration of Merit Increase Requests for September And October
Action -
(h) Consideration of Naming Ehlers & Associates As Financial Consultant
for Wastewater Treatment Plant Project
Action - Motion to reject - Motion to approve appointment
10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment
E
3
0
MINUTES
BID OPENING
MONDAY, OCTOBER 13, 1986
The bid opening was called to order by City Administrator Plotz at 2:00 P.M.
Present were: City Administrator Gary D. Plotz, Director of Engineering Mar-
low V. Priebe, and Administrative Secretary Marilyn Swanson.
The reading of Publication No. 3621, Advertisement for Bids, Letting No. 14,
Project No. 86 -14, was dispensed with, and the following bid was opened:
Juul Contracting Co.
Hutchinson, MN
$5,727.50
The bid was referred to the City staff for review and a recommendation to the
City Council.
0 There being no further business, the meeting adjourned at 2:02 P.M.
11
MINUTES
BID OPENING
TUESDAY, OCTOBER 21, 1986
The bid opening was called to order by City Administrator Plotz at 2:00 P.M.
Present were: City Administrator Gary D. Plotz, Finance Director Kenneth B.
Merrill, Maintenance Operations Director Ralph Neumann, and Motor Pool Super-
visor Doug Meier, and Administrative Secretary Marilyn Swanson.
The reading of Publication No. 3624, Invitation for Bids, Purchase Of A Used
Or New 1984 Or Newer Tractor Equipped With Loader And Backhoe, was dispensed
with, and the following bids were opened:
COMPANY
BID NO. 1
BID
NO. 2
BID NO. 3
OPTIONS
Case Power & Equipment
J I Case 480E
No
Bid
$3,000.00
Yes
Shakopee, MN
$27,758.00
Trade -In
Long Lake Ford Tractor
Ford 340 B
No
Bid
$2,500.00
Yes
Long Lake, MN
$27,494.00
Trade -In
Kortuem's Sales, Service,
M.F. 30 E
No
Bid
$1,000.00
Yes
Rental, Inc.
$24,687.00
Trade -In
• Maple Plain, MN
M.F. 30 H
No
Bid
$1,000.00
Yes
$25,727.20
Trade -In
Carlson's Lake State
John Deere 210C
$26,735.00
$1,000.00
Yes
Equipment Co.
$24,439.00
Trade -In
Burnsville, MN
Teply Equipment Inc.
John Deere 300B
No
Bid
$1,000.00
Yes
Glencoe, MN
$24,195.00
Trade -In
The bids were referred to City staff for review and a recommendation to the
City Council.
There being no further business, the meeting adjourned at 2:25 P.M.
•
67
L� �
0
0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 14, 1986
1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow-
ing were present: Alderman Mike Carl s, Alderman Marlin Torgerson, Alderman
Pat Mikulecky and Mayor Paul L. Ackland. Absent: Alderman John Mlinar.
Also present: City Administrator Gary D. Plotz, Director of Engineering
Marlow V. Priebe, and City Attorney James Schaefer.
2. INVOCATION
The invocation was given by the Reverend Tim Maland.
3. MINUTES
The minutes of the regular meeting of September 23, 1986 and bid opening of
September 23, 1986 were approved as distributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT - SEPTEMBER 1986
2. AIRPORT COMMISSION MINUTES OF SEPTEMBER 15, 1986
3. POLICE CIVIL SERVICE COMMISSION /POLICE DEPT. MINUTES
4. NURSING HOME BOARD MINUTES OF AUGUST 21, 1986
5. PARK & RECREATION BOARD MINUTES OF SEPTEMBER 3, 1986
6. TREE BOARD MINUTES OF SEPTEMBER 3, 1986
7. CHARTER COMMISSION MINUTES OF SEPTEMBER 24, 1986
(b) CONSIDERATION OF APPOINTMENTS
1. LIBRARY BOARD - LARRY LADD
2. PLANNING COMMISSION - BRUCE DRAHOS
The motion was made by Alderman Mikulecky, seconded by Alderman Torger-
son, to order the minutes and report filed and to ratify the appoint-
ments to the Library Board and Planning Commission. Motion carried
unanimously.
5. PUBLIC HEARING - 8:00 P.M.
(a) ROBERTS FIRST ADDITION - PROJECT NO. 87 -01
Mayor Ackland called the hearing to order at 8:15 P.M.
Mr. Joe Wesley, 560 Larson Street, asked if it was necessary to put in
four catch basins and, if so, why. He also inquired about the slope of
the berm. He wanted to know how many gallons of water will be pushed
down. Mr. Wesley further inquired if it would be possible to run the
trunk line at the end of Larson Street adjacent to the property under-
neath the anticipated berm and run the catch basin under the berm. He
1
CITY COUNCIL MINUTES - OCTOBER 14, 1986
0
wondered if the City had made wrong assumptions regarding future de-
velopment in the area when elevation studies were done in 1964. Mr.
Wesley questioned if the City assumed some responsibility.
City Attorney Schaefer stated the City was not negligent or responsi-
ble. It made determinations based on the information available at the
time.
Engineer Priebe explained the reason for the four catch basins. He
stated that berms do not have adequate inlet capacity for the system,
and a smooth berm would be put in that would not be objectionable to
anyone. The south end is the higher portion. The problem with running
the line as suggested was that it would be under personal property and
would have to be dug up in the event of a problem with the line.
It was reported that the project would be designed using two different
methods, and bids would be taken both ways. Then a decision would be
made based on the actual figures received from bidders.
Mr. Wayne Scott, 525 Larson, stated he was in favor of getting rid of
the water, but he questioned who was responsible for the water. He ob-
jected to the cost of the project and felt he would not benefit that
greatly. Mr. Scott commented that the storm sewer drain in front of
his mailbox was too small, and the storm sewer was not put in the
street.
The square footage cost of the project was reviewed by Engineer Priebe.
He stated the project would be assessed in the normal manner.
Mr. Roger Reinhart, 545 Larson, inquired if the City Council had con-
sidered sharing in the cost of the project and deferring assessment
costs to Mr. Wagner, owner of the undeveloped land. He did not feel
the job had been done properly to handle past problems.
Mayor Ackland stated that the Council had not given any consideration
to sharing in the cost of the project. He pointed out that develop-
ment of the vacant field would help eliminate some of the water prob-
lems.
Alderman Carl inquired if the assessment cost of the project would af-
fect the desire for completion of the project.
Mr. Dave Wieweck, 515 Larson, inquired about the berm on the east side
of Roberts First Addition. He asked if Roberts Road would be able to
handle the extra water if the drain ran north to Roberts Road. He
thought the storm sewer was overtaxed on the amount of water being
handled now. Mr. Wieweck asked if the proposed plan would take the
water to the street or would it still pond up.
The motion was made by Alderman Torgerson to close the hearing at 9:02
P.M. Motion seconded by Alderman Mikulecky and carried unanimously.
9
0
CITY COUNCIL MINUTES - OCTOBER 14, 1986
Alderman Torgerson moved to approve project No. 87 -01 with alternatives
and to waive reading and adopt Resolution No. 8403. Alderman Mikulecky
seconded the motion and unanimously carried.
(b) FIFTH AVENUE NORTHWEST AND MAPLEWOOD ACADEMY - PROJECT NO. 87 -05
Mayor Ackland called the public hearing to order at 9:07 P.M.
Ms. Nancy Marshall, 37 Fifth Avenue N.W., presented a petition signed
by property owners requesting the project to be completed. She asked
why no drainage was required when Maplewood Academy did their build-
ing and why they could run their water off onto private property for so
many years. Ms. Marshall inquired who was responsible for putting in the
small drain in her backyard which goes to the park.
Ms. Delores Saar, 45 Fifth Avenue N.W., submitted pictures showing the
water situation in her backyard. She then commented on the tile run-
ning across her back yard and inquired if it could be dug up. Ms.
Saar stated that when Maplewood Academy expanded their facilities in
the 1960's, the water problem increased. The excavation created a
run -off onto the adjoining properties. She asked if it was legal to
change the contour of land to better one's own property. Ms. Saar
requested that the water problem be resolved and suggested building the
proposed berm so that the water would remain on Academy property.
Mr. Chuck Nelson, 105 Fifth Avenue N.W., stated he had lost his garden
from water run -off, and his yard was too wet to mow until about June.
He felt that Maplewood Academy had created the problem and should have
to take care of resolving it.
Mr. Jon Marshall, 37 Fifth Avenue N.W., felt he had the only private
drain in the City from Maplewood Academy and wanted it taken care of.
Atty. Curt Bradford stated he was representing Maplewood Academy, and
it was his client's position that they were not a benefited party to
the project and did not intend to pay any assessment. He pointed out
that the public hearing was for a 429 assessment project, but the real
issue was a dispute between property owners, which should be settled
through civil court action to determine to what degree the Academy and
the City were at fault. It was his suggestion to table the matter for
a one month period to allow the parties time to attempt to work out a
solution to the problem.
City Engineer Priebe stated a 429 project was the basic avenue to do
the project but other alternatives were possible.
Mayor Ackland asked the legal counsel if the City had some legal obli-
gation to attempt to resolve the water problem. City Attorney Schaefer
responded it did not.
Alderman Torgerson moved to close the hearing at 9:40 P.M. Motion
3
CITY COUNCIL MINUTES - OCTOBER 14, 1986
seconded by Alderman Carls and unanimously carried.
The motion was made by Alderman Carls to approve project No. 87 -05 and
to waive reading and adopt Resolution No. 8404. Alderman Torgerson
seconded the motion and carried unanimously.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) REPORT BY CHUCK BARGER OF RCM RE. COPPER SERVICE LEADS
Mr. Chuck Barger of RCM reported on the study regarding copper service
leads and the recommendations made to alleviate the problem.
Following discussion, Alderman Carls moved to direct the City Adminis-
trator and City Engineer to make a recommendation on resolving the
problem. Motion seconded by Alderman Torgerson and unanimously car-
ried.
(b) PRESENTATION BY POLICE DEPARTMENT BUILDING COMMITTEE
Chairman Dick Burgart presented an update report on the progress of the
Police Department Building Committee. The conceptual design of the
building had been reduced to 9,118 square feet at an estimated cost of
$808,422 and a contingency fee of $68,000. The basement would not be
finished off during construction. It was the recommendation of the
committee to proceed with working drawings and to advertise for bids,
with spring construction.
After discussion, the motion was made by Alderman Torgerson, seconded
by the Chair, to proceed with working drawings and the bidding process
and address additional cuts in the future. Motion unanimously carried.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 23/86 - AN ORDINANCE AMENDING SECTION 635:10 OF THE
1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED WEED
ELIMINATION
The motion was made by Alderman Carls, seconded by Alderman Torgerson,
to waive second reading and adopt Ordinance No. 749. Motion carried
unanimously.
(b) ORDINANCE NO. 24/86 - AN ORDINANCE AMENDING ORDINANCE NO. 464
CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE
OFFICIAL ZONING MAP
Alderman Carls moved to waive second reading and adopt Ordinance No.
750. Motion seconded by Alderman Torgerson and unanimously carried.
9
CITY COUNCIL MINUTES - OCTOBER 14, 1986
(c) RESOLUTION NO. 8402 - RESOLUTION ACCEPTING $75,000 FROM THE HUTCHINSON
UTILITIES COMMISSION
The motion was made by Alderman Torgerson to waive reading and adopt
Resolution No. 8402. Motion seconded by Alderman Carls and carried
unanimously.
(d) RESOLUTION NO. 8405 - RESOLUTION TRANSFERRING $20,968 FROM 1980 TAX
INCREMENT DEBT SERVICE FUND TO 1982 TAX INCREMENT DEBT SERVICE FUND
Alderman Torgerson moved to waive reading and adopt Resolution No.
8405. Alderman Carls seconded the motion and unanimously carried.
(e) RESOLUTION NO. 8406 - RESOLUTION AUTHORIZING TRANSFER OF $554,819 AND
ANY ACCRUED INTEREST FROM THE FEDERAL REVENUE SHARING FUND TO THE
GENERAL FUND
The motion was made by Alderman Torgerson, seconded by Alderman Miku-
lecky, to waive reading and adopt Resolution No. 8406. Motion carried
unanimously.
(f) RESOLUTION NO. 8407 - RESOLUTION FOR PURCHASE
• Alderman Carls moved to waive reading and adopt Resolution No. 8407 for
four regular purchases and an emergency need. Motion seconded by
Alderman Torgerson and unanimously carried.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF AWARDING BID FOR PROJECT NO. 86 -15 (FREEMONT AVENUE
CUL -DE -SAC) (DEFERRED SEPTEMBER 23, 1986)
City Attorney Schaefer commented on the letter received from Retirement
Living's legal counsel stating the City Ordinance did not require a
cul -de -sac at the end of Freemont Avenue and that the driveway turn-
around met the definition of a cul -de -sac. Upon review, it was Attor-
ney Schaefer's legal opinion that there was no need for a cul -de -sac.
Fire Chief Henke commented on the Uniform Fire Code, 1982 edition. He
stated that Greencastle did not comply with the verbal agreement made
with the Fire Marshal and Building Official regarding a trade -off.
Specifically, the trade -off was to require the developer to move the
fire hydrant to the end of Freemont Avenue and to install a cul -de -sac
in lieu of not putting in the two and one -half inch pipe throughout the
building with a fire department hook -up.
Following discussion, Alderman Mikulecky moved to defer the awarding of
• bid to the next City Council meeting. Motion seconded by Alderman Tor-
gerson and unanimously carried.
5
CITY COUNCIL MINUTES - OCTOBER 14, 1986
6
(b) ITEM DELETED FROM AGENDA
(c) CONSIDERATION OF APPRAISALS FOR EMMA LAKE PROPERTY
The motion was made by Alderman Carls to defer. Motion seconded by
Alderman Mikulecky and carried unanimously.
(d) CONSIDERATION OF WATER SUPPLY TO GOPHER CAMPFIRE SANCTUARY
(DEFERRED SEPTEMBER 23, 1986)
Alderman Torgerson moved to defer. Motion seconded by Alderman Miku-
lecky and unanimously carried.
(e) CONSIDERATION OF SERVICE CONTRACT WITH MAGUIRE IRON FOR INSPECTION -OF
WATER TOWER (DEFERRED SEPTEMBER 23, 1986)
Following discussion, Alderman Torgerson moved to approve the contract
with Maguire Iron. Alderman Carls seconded the motion and carried
unanimously.
(f) CONSIDERATION OF ENGINEERING CONTRACT FOR PHASE III WASTEWATER
TREATMENT PLANT
Donohue & Associates representatives Mike Hoff and Jim Miller reported •
on the engineering contract for Phase III of the wastewater treatment
plant. It was stated that Donohue would accept the City's offer of a
$128,000 fixed fee, a 17 -month construction project, and survey work to
be done by Donohue, for a total of $1,075,300.
After extensive discussion, Alderman Carls moved to enter into an en-
gineering contract for Phase III with Donohue & Associates in the
amount of $1,075,300. Motion seconded by Alderman Torgerson and unani-
mously carried.
City Attorney Schaefer reported on the status of the easements for the
wastewater treatment plant site.
NEW BUSINESS
(a) CONSIDERATION OF ENTERING INTO 1987 ASSESSMENT AGREEMENT BETWEEN CITY
AND COUNTY
Following discussion, the motion was made by Alderman Torgerson to
approve and enter into contract. Motion seconded by Alderman Carls and
carried unanimously.
(b) ITEM DELETED FROM AGENDA
(c) CONSIDERATION OF SUBDIVISION AGREEMENT FOR SANTELMAN'S SECOND ADDITION
Mr. Kenneth Santelman requested the Council to reduce or eliminate the
2
0 CITY COUNCIL MINUTES - OCTOBER 14, 1986
amount of the deferred improvement assessments under No. 9, page two,
of the subdivision agreement. He was concerned that the interest could
be higher than the value of the property in a period of 10 years.
Following discussion, Alderman Carls moved to defer action on the sub-
division agreement for Santelman's Second Addition until the next regu-
lar scheduled meeting. Motion seconded by Alderman Torgerson and car-
ried unanimously.
(d) CONSIDERATION OF AIRPORT COMMISSION RECOMMENDATION FOR GAS POLICY
It was the recommendation of the Airport Commission to establish a gas
fuel mark -up policy for both 80 and 100 octane fuel by using the formu-
la of taking the cost of fuel plus freight, adding a 15% mark -up, plus
aviation fuel tax, plus $.05 per gallon.
After discussion, the motion was made by Alderman Torgerson to approve
the recommendation of the Airport Commission. Motion seconded by Ald-
erman Mikulecky and unanimously carried.
(e) CONSIDERATION OF AIRPORT COMMISSION RECOMMENDATION FOR PRIORITY USE OF
HANGAR SPACE AT AIRPORT
The recommendation of the Airport Commission regarding allocation of
hangar space was that residents living within city limits would have
priority in obtaining space, and all others would be on a waiting list
with the individual at the top of the list being first to acquire
hangar space. No fee would be charged for open air tie -down space.
Following discussion, Alderman Torgerson moved to approve the recommen-
dation of the Airport Commission. Alderman Mikulecky seconded the mo-
tion and carried unanimously.
(f) CONSIDERATION OF APPLICATION BY HUTCHINSON JAYCEES FOR GAMBLING LICENSE
AT SPANKYS
The motion was made by Alderman Torgerson, seconded by Alderman Miku-
lecky, to approve the application and issue the license. Motion unan-
imously carried.
(g) CONSIDERATION OF REQUEST FOR RATE ADJUSTMENT FOR HUTCHINSON UTILITIES
(PRESENTED BY UTILITIES STAFF)
Mr. Ivan Larson reported that the Hutchinson Utilities Commission
wished to reduce its power factor requirements from 98% to 94 %, effec-
tive with the October billing. This reduction in rate would affec- the
intermediate /small business.
Following discussion, Alderman Torgerson moved to approve the rate ad-
justment as presented by the Utilities Commission and to waive reading
and adopt Resolution No. 8411. Motion seconded by Alderman Carls and
7
CITY COUNCIL MINUTES - OCTOBER 14, 1986
carried unanimously.
(h) CONSIDERATION OF REQUEST FOR SENIOR CITIZEN DEFERRED ASSESSMENT BY
LOUIS HENKE
The motion was made by Alderman Mikulecky, seconded by Alderman Torger-
son, to approve the request. Motion unanimously carried.
(i) CONSIDERATION OF UPDATING POLICY FOR RENTAL OF CITY HALL
After discussion, Alderman Torgerson moved to approve the policy, with
the deletion of local religious groups. Motion seconded by Alderman
Mikulecky and carried unanimously.
(j) CONSIDERATION OF CONTINUATION OF INSURANCE CONSULTANT AGREEMENT
Following discussion, the motion was made by Alderman Carls, seconded
by Alderman Mikulecky, to approve continuing the agreement with Ameri-
can Risk Services. Motion unanimously carried.
(k) DISCUSSION OF STRENGTHENING CONTROL OF JUNK CARS BY ORDINANCE
Alderman Mikulecky moved to defer to next Council meeting. Motion
seconded by Alderman Carls and carried unanimously.
(1) CONSIDERATION OF MAILING NOTICES FOR CLEAR WATER (SUMP PUMP) HOOKUP
TO SANITARY SEWER
The motion was made by Alderman Carls to approve mailing notices. Mo-
tion seconded by Alderman Torgerson and unanimously carried.
(m) DISCUSSION OF MAPLEWOOD ACADEMY /LATERAL 1 /COUNTY DITCH 18 /COUNTY
BOARD
Alderman Torgerson moved to defer to next Council meeting. Motion
seconded by Alderman Carls and carried unanimously.
(n) CONSIDERATION OF RECOMMENDATION FROM PARK BOARD RE. USER FEE POLICY
CHANGE
Following discussion, the motion was made by Alderman Carls, seconded
by Alderman Torgerson, to approve the policy change. Motion carried
unanimously.
(o) CONSIDERATION OF POLICY FOR EXTRAORDINARY WASTEWATER RELEASES
(EXAMPLE: LACTOSE)
Alderman Carls moved to defer to next Council meeting. Alderman Miku-
lecky seconded the motion and unanimously carried. 0
0
CITY COUNCIL MINUTES - OCTOBER 14, 1986
(p) CONSIDERATION OF A RESOLUTION INCREASING AUTHORITY OF UTILITIES
COMMISSION FOR PURPOSES OF A "POWER AUTHORITY"
Attorney Richard Peterson reported the Hutchinson Utilities wished to
sell a $4 million bond in order to provide a $600,000 a year savings
for the Hutchinson customers. The Utilities was, therefore, request-
ing approval from the Council of a Power Agency Resolution.
Administrator Plotz stated that the City's bond consultant, Ehlers &
Associates, was concerned about selling another large bond at this time
as it could hinder the wastewater treatment plant bond. It was recom-
mended that the City work out an overall plan to reduce the interest
rate.
It was agreed that the Utilities staff and City staff, as well as bond
consultants, meet to discuss the issue. No action was taken.
(q) CONSIDERATION OF MAINTENANCE AGREEMENT WITH RETAIL DATA SYSTEMS FOR
CASH REGISTERS AT LIQUOR STORE
Following discussion, Alderman Torgerson moved to approve the mainten-
ance agreement. Motion seconded by Alderman Mikulecky and carried
unanimously.
(r) DISCUSSION OF STATE DOT APPRAISALS FOR HWY. 7 WEST SERVICE ROAD
City Engineer Priebe reported the State will participate to some ex-
tent with the Highway 7 West service road. It will be necessary to
prepare some studies and drawings. Since the right -of -way will be in-
volved, it will also be necessary to obtain appraisals.
After discussion, Alderman Mikulecky moved to contact the State for a
range of what the appraisals might cost and to send letters to the af-
fected property owners showing the range and asking if they would pay
for the costs. Motion seconded by Alderman Carls and unanimously
carried.
(s) CONSIDERATION OF RESOLUTION ACTIVATING RAIL CROSSINGS IN CITY
Following discussion, the motion was made by Alderman Torgerson, sec-
onded by Alderman Mikulecky, to approve and waive reading and adopt
Resolution No. 8410. Motion carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
Administrator Plotz reported a request was received for a Police Dis-
patcher to attend a seminar. Alderman Carls moved to approve the re-
quest. Motion seconded by Alderman Mikulecky and unanimously carried.
2
CITY COUNCIL MINUTES - OCTOBER 14, 1986
It was reported that the auditor's report on the police department
findings would be ready early next week. Therefore, a date for a
special meeting should be established. It was the consensus of the
Council to hold a special meeting on October 22, 1986 at 6:30 P.M.
(b) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON
Alderman Torgerson stated he had been contacted by Lloyd Allen regard-
ing a complaint of four junk tractors parked next to his property on
Third Avenue Southeast. He requested proceedings be started for their
removal.
(c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY
Alderman Mikulecky requested the minutes from the Hutchinson Community
Development Corporation meeting held in St. Cloud be placed in the next
Council packet.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Torgerson, seconded by Alderman Miku-
lecky, to approve and authorize payment from the appropriate funds.
Motion unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 1:10 A.M.
0
10
SEPTEMBER
CITY OF HUTCHINSON FINANCIAL REPORT - 1986
SEPTEMBER
REVENUE REPORT - GENERAL FUND
SEPT.
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
129804.00
ACTUAL
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
0.00
484966.56
1322050.00
8370B3.44
0.37
LICENSES
6316.00
18609.32
17050.00
- 1559.32
1.09
PERMITS AND FEES
9867.64
83560.82
67300.00
- 16260.82
1.24
INTER - GOVERNMENT REVENUE
8699.33
735619.05
1010302.00
274682.95
0.73
CHARGES FOR SERVICES
30053.58
275720.46
491765.00
216044.54
0.56
FINES & FORFEITS
4336.07
27531.01
25000.00
- 2531.01
1.10
MISCELLANEOUS REVENUE
9507.91
98958.29
88800.00
- 10158.29
1.11
CONTRIBUTIONS FROM OTHER FUNDS
20241.71
190241.71
465500.00
275256.29
0.41
REVENUE FOR OTHER AGENCIES
- 999.36
1837.75
200.00
- 16337.75
9.19
TOTAL
88022.88
1917044.97
3487967.00
1570922.03
0.55
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
1592.35
19760.90
27549.00
7788.10
0.72
CITY ADM. /CITY CLERK
11126.35
99466.60
129804.00
30337.40
0.77
ELECTIONS
1558.82
3320.13
4460.00
1139.B7
0.74
FINANCE
18790.30
152352.72
168032.00
35679.28
0.81
MOTOR VEHICLE
4953.45
51623.11
66884.00
15260.89
0.77
ASSESSING
0.00
2250.00
19600.00
17350.00
0.11
LEGAL
2541.84
26821.43
32654.00
5832.57
0.82
rLANNINB
107.52
1452.67
16475.00
15022.33
0.09
CITY HALL
2941.28
29892.94
40537.00
10644.06
0.74
RECREATION BUILDING
4349.62
48151.18
51457.00
3305.82
0.94
POLICE DEPARTMENT
55388.89
560253.95
725058.00
164804.05
0.77
FIRE DEPARTMENT
2782.46
75163.83
82940.00
7776.17
0.91
COMMUNITY SERVICE OFFICER
1828.83
23351.45
36736.00
13364.55
0.64
PROTECTIVE INSPECTIONS
5560.75
59346.15
77146.00
17799.85
0.77
CIVIL DEFENSE
0.00
178.91
850.00
671.09
0.21
SAFETY COUNCIL
0.00
0.00
150.00
150.00
0.00
FIRE MARSHALL
2997.35
31546.48
42630.00
11083.52
0.74
ENGINEERING
13256.65
133296.25
173056.00
39759.75
0.77
STREETS & ALLEYS
26649.08
241407.54
359065.00
117657.46
0.67
STREET MAINTENANCE A/C
4535.48
43029.16
67150.00
24120.84
0.64
LIBRARY
13202.92
59094.02
64223.00
512B.98
0.92
SENIOR CITIZEN CENTER
5528.48
35427.75
52191.00
16763.25
0.68
PARK /REC. ADMIN.
7384.12
64156.06
74616.00
10459.94
O.B6
RECREATION
4283.42
99495.64
122100.00
22604.36
0.81
CIVIC ARENA
6783.55
83967.57
106996.00
23028.43
0.7B
PARK DEPARTMENT
20930.BB
269692.51
354245.00
84552.49
0.76
CEMETERY
2463.63
29188.55
41797.00
12608.45
0.70
COMMUNITY DEVELOPMENT
3025.75
23292.41
33700.00
10407.59
0.69
DEBT SERVICE
1500.00
45296.10
62296.00
16999.90
0.73
AIRPORT
2744.89
40745.34
60650.00
19904.66
0.67
TRANSIT
9966.20
58757.77
82611.00
23853.23
0.71
UNALLOCATED
65134.81
269844.51
290309.00
20464.49
0.93
DOTAL
303909.67
2681623.63
3487967.00
806343.37
0.77
SEPTEMBER
0 REVENUE REPORT - LIQUOR FUND
CITY OF HUTCHINSON FINANCIAL REPORT - 1986 SEPTEMBER
ENTERPRISE FUNDS
SEPT. YEAR TO ADOPTED BALANCE PERCENTAGE
ACTUAL DATE ACTUAL BUDGET REMAINING USED
LIQUOR SALES
29118.58
275439.65
390000.00
114560.35
0.71
WINE SALES
9452.15
96583.44
125000.00
28416.56
0.77
BEER SALES
43104.99
459929.86
635000.00
175070.14
0.72
BEER DEPOSITS
-82.36
- 366.78
0.00
366.78
0.00
MISC. SALES
2953.65
28857.80
0.00
- 28857.80
CAPITAL OUTLAY
INTEREST
524.93
3889.97
5000.00
0.00
CASH DISCOUNTS
- 121.48
- 1798.22
0.00
1798.22
0.00
TOTAL
84950.46
862535.72
1155000.00
292464.28
0.75
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
9837.38
107368.17
139861.00
32492.83
0.77
SUPPLIES, REPAIR & MAINTENANCE
488.00
2378.32
4850.00
2471.68
0.49
OTHER SERVICES & CHARGES
1956.62
23023.78
30350.00
7326.22
0.76
MISCELLANEOUS
0.00
604.72
8650.00
8045.28
0.07
CAPITAL OUTLAY
0.00
390.30
2500.00
2109.70
0.00
DEBT SERVICE
0.00
0.00
5110.00
5110.00
0.00
TRANSFERS
0.00
40000.00
110000.00
70000.00
0.36
COST OF SALES
60793.03
659599.62
673550.00
213950.38
0.76
OTHER
0.00
0.00
15005.00
15005.00
0.00
TOTAL
73075.03
833364.91
1189876.00
356511.09
0.70
REVENUE REPORT - WATER
SEWER /FUND
FEDERAL GRANTS
0.00
0.00
0.00
0.00
WATER SALES
44936.09
344217.72
460000.00
115782.26
0.75
WATER METER SALES
1357.00
4460.50
5000.00
539.50
0.89
REFUSE SERVICES
28606.88
204748.32
245000.00
40251.68
0.84
SEWER SERVICES
50351.20
408657.7B
615000.00
206342.22
0.66
EPA SALES
28796.43
232870.97
317600.00
PENALTY CHARGES
859.86
6675.63
6300.00
- 375.63
0.00
INTEREST EARNED
0.00
21960.34
60000.00
56039.66
0.27
REFUNDS & REIMBURSEMENTS
0.00
994.60
2000.00
1005.40
0.00
OTHER
236.25
1362.99
150.00
- 1212.99
9.09
TOTAL
155145.71
1225948.85
1731050.00
505101.15
0.71
EXPENSE REPORT - WATER
SEWER/FUND
•
OPERATIONS
WATER
27462.50
143808.34
212267.40
410338.14
241000.00
711360.00
28732.60
30102I.86
0.B8
0.58
SEWER
39759.30
534590.49
740015.00
205424.51
0.72
TOTAL
211030.14
1157196.03
1692375.00
535178.97
0.68
October 6, 1986
The library board met at 5:00 p.m. in the library meeting room on
Oct. 6, 1986 with the following members present:
Chairman, Ralph Bergstrom; John Horrocks, Linda Willmsen, Elaine Clay,
Kathy McGraw, Librarians Mary Henke and Norita Levy.
* Norita Levy updated board members on the AAL matching fund project for -
the library. The project may raise from 35,000 to 510,000. The project
will be a Chile Supper on Wednesday, October 29, 1986, at the Congregational
Church (Main Street So. & 4th Avenue Siff ) basement. The tickets are $3.00
per person with children under 5 years of age, free. Norita commented
that advance sale tickets are available at the library. Board members
and staff are needed to work at the event. Mary Henke, K. McGraw and An-
nette K. will help serve and will report for work at 3:30 p.m. Ralph Berg-
strom and John Horrocks will sell tickets at the door beginning at 3:30 also.
Albert Linde will collect tickets at the door. Sue O'Brien and Terri Eilert-
son will be table hostesses. The church will seat 120 at one seating. Norita
has taken care of the publicity needed,'with posters at n' and HTI, article in
the Leader, etc. A few of the items requested in need for the library are
film strips, 2 typewriters, and a set of encyclopedias - to be gained by this
fund- raiser.
*
Mary Henke reported on the Art Show that is scheduled for February 13- 14 -15,
1987. Linda iCilrsen, Terri Eilertson and Mary Henke met two weeks ago to dis-
cuss some of the problems. Last year there was a conflict with the same week-
end as "Sno -Break ifeekend ". The board expressed interest in co- sponsoring a
visual - performing arts show with the Crow River Arts Guild but Library would
not want to get involved in any large scale entertainment program. There will
be a meeting of the Crow River A.rts.Guild on October 15th, at which time Fury
Henke will express the Board's view on what type of involvement the Library
will take. Linda Willmsen stated that the Art Show committee has hopes of ex-
panding to more areas of art, such as photography, also to approach the artists
to display more than one item for.the show.
• Mary reported a slight problem with the signs for the library shelves. The
bill did not show the proper amount but the bid list did. There was a dif-
ference of 5400.00. The bill also dropped one charge of $70.00.
• Ralph Bergstrom reported that the bike -racks have been installed ($279.00).
Also the new windows have been installed.($869.00) and the ramp for the handi-
cap has been installed by the City.
• Mary reported on the Fall Workshop which will be held on October 30 in the morn-
ing in Montevideo. The first part of the program will be on how to form a
"Friends of the Library" group. Board member, Kathy is
Schepers h"ve volunteered to attend this meeting., with a report given at the
next meeting.
S* Linda Willmsen made the motion to okay the purchase of a small (dorm.size)
refrigerator for the staff. `lotion seconded by Elaine Clay. Motion carried.
* `lotion to adjourn by John Horrocks, seconded by Linda Willmsen at 6:00 p.m.
KaikhIeen M. McGraw, Secretary
BURNS MANOR MUNICIPAL NURSING HOME
Minutes - September - 1986
. The Board of Directors for Burns Manor Municipal Nursing
Home met Thursday September 25, 1986 at Burns Manor Annex Sun
Porch. President Larry Graf presiding.
Members present: Larry Graf Gloria Dansereau
Jim Mills John Mlinar
Marge Putney Ancher Nelsen
Esther Kuehl David Jensen
Mavis Geier
MINUTES OF PAST MEETING:
A motion was made by Ancher Nelsen and seconded by Esther
Kuehl to approve the minutes. All in favor. Motion carried.
ACCOUNTS PAYABLE:
A motion was made by Esther Kuehl and seconded by John Mlinar
to approve for payment the attached listing of accounts in the
amount of' $50,037.84. All in favor. Motion carried.
FINANCIAL REPORT:
Financial report was given by David Jensen.
OLD BUSINESS:
A. Air Conditioners: One air conditioner will be installed
in a corridor in the annex and one air conditioner in a corridor
in the East.
B. Law Suit: There have been no new developments.
C. Helgeson Development Housing: More information has been
received pertaining to the total cost of renting an apartment. Very
few facts are known about the resources of the non -poor elderly.
It is surmised that the Social Security checks in the area average
from $200.00 - $500.00 per month. Discussion followed. Housing
for the elderly will continue to be explored. Less costly units
would be more desirable.
NEW BUSINESS:
A. Influenza Vaccine: A motion was made by Gloria Dansereau
and seconded by Esther Kuehl to provide influenza vaccine free to
employees that wish to receive the vaccine. All in favor. Motion
carried.
B. Band October 19, 1986. A motion was made by Jim Mills
and seconded by Gloria Dansereau to allow $100.00 for band enter-
tainment Sunday October 19, 1986. All in favor. Motion carried.
7 443)
September Minutes
Page 2
NEW BUSINESS CONTINUTED:
C. Insurance Consultant Services: A motion was made by
Gloria Dansereau and seconded by Marge Putney to inform the City
Council that the Burns Manor Board is in favor of retaining the
service of a insurance consultant. All in favor. Motion carried.
D. Ordinance: Nursing Home Board Power and Duties were read
and discussed. Financial reports have not been sent to the Council
as the ordinance states. Mrs. Geier will request clarification
from the City Administrator.
E. December Meeting: The December meeting will be December
23, 1986, at noon, instead of December 18, 1986, at 5:30 p.m.
F. Memorial Fund: Ancher Nelsen presented the need for a fund
to be used to remodel Burns Manor to make the home more confortable
for the residents and their families. Discussion followed. Each
member of the board is to present names to the board at the October
meeting to be considered as a Task Force member.
G. Patient Satisfaction Forms: Residents stated that they
receive too much food.
H. Goals & Objectives: Housekeeping & Laundry:
Objective: Reduce monthly expense of commercial laundry
service. Unable to do all laundry at Burns Manor.
Objective: Make more room within the store room:
One freezer has been sold and we are trying to sell the other.
Objective: Discontinue purchasing contract with HCN;
This was discontinued.
Objective: Air Conditioning. Two air conditioners
have been purchased. If the air conditioners are effective
more will be purchased.
Objective:. Provide, better and safer working conditions in
the laundry. Cart has been purchased that is level with
washer and dryer doors to prevent back injuries.
Objective: Update kitchen equipment. Stove and dish-
washer have been purchased.
Objective: Provide more storage area. Remodeling Project.
Objective: Large dining room and day room for residents.
Remodeling project.
Objective: Private room for dying residents.
Remodeling project.
Objective: Classroom.
Remodeling project.
Objective: Larger employee dining room.
Remodeling project.
September Minutes
Page 3
H. Goals & Objectives continued:
Objective: Housekeeping area on main floor.
Remodeling project.
I. Administration Goals & Objectives:
Objective: Employee Health Insurance.
Accomplished.
Objective: Maintain sound financial responsibity.
Burns Manor is in a very healthy finanacial position.
Orientation of new board members include observation of the
working day of the supervisor. Meetings were held with
supervisors.
Replacement /modernizing /expansion fo the building and
equipment. Equipment has been purchased. Modernizing
and expansion of the building is not possible at present
Pay Equity: Salary range analysis has not been estab-
lished.
Update Communication System. Completed.
Revise consultant service contract. Completed.
There being no further business President Larry Graf
adjourned the meeting.
• The Burns Manor Board of Directors will meet Thursday
October 23, 1986, 5:30 p.m., in the Annex Sunporch.
ATTEST:
Larry Graf, President
0
Respectfully submitted: .
2-m;e -e -A
May s J. Get r, 'Secretary
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, September 16, 1986
1. CALL TO ORDER
The meeting was called to order by Chairman Roland Ebent at 7:30 p.m.,
with the following members present: Marlin Torgerson, Larry Romo,
Spencer Beytien, Elsa Young, Thomas Lyke and Chairman Ebent. Members
absent: Shu -Mei Hwang. Also present: Director of Engineering Marlow Y.
Priebe and City Attorney James Schaefer.
2. MINUTES
Mr. Romo made a motion to approve the minutes of the regular meeting
dated Tuesday, August 19, 1986. Seconded by Mr. Beytien, the motion
carried unanimously.
3. PUBLIC HEARINGS
CONSIDERATION OF REZONING AS SUBMITTED BY HELLAND /BETHKE
Chairman Ebent opened the hearing at 7:32 p.m. with the reading of
publication #3613, as published in the Hutchinson Leader on Thursday,
September 4, 1986. The request is for t e r� egoni g of property located
on School Rd. North and County Road 12 from R -2 (multiple family
residence) to R -3 for the purpose of an apartment dwelling.
Director Priebe explained the request noting the plans to construct
deluxe apartments to resemble the Townhouses north and west of them.
The 4 -unit apartments will be built structurally to be used as
condominiums if necessary.
Some discussion followed, with a motion by Mr. Romo to close the
hearing and recommend City Council approval of the rezoning request.
Seconded by Dr. Lyke, the motion carried unanimously. The hearing was
closed at 7:38 p.m.
4. OLD BUSINESS
(a) CONTINUED DISCUSSION OF BOARDING HOMES FOR ELDERLY
Director Priebe explained the staff recommendation in regard to
the lot size of 15,000 square feet for the use of a boarding
home. 6,000 square feet is to be used for a single family
(manager) and 1,500 square feet per occupant with 6 occupants
maximum. He also noted staff recommendation of the two -lot size
to be replatted as one parcel so as not to sell one lot
separately. The parking requirement of 1/2 space per occupant met
staff approval,
Chairman Ebent inquired of Mr. Priebe as to the zoning of R -2 or
R -1, 2, and 3. The latter being correct.
Mr. Torgerson made mention of the staff researching other city
5.
ordinances regarding the living conditions inside the home. City
Attorney Schaefer noted that the land area is dealt with by the
City. The State regulates living area size.
Discussion followed on the concern not only for the appearance of
the property, but also the living conditions for the occupants.
Chairman Ebent instructed City Attorney Schaeffer to consult the
State Life Safety Codes and Standards with a report at the next
meeting.
NEW BUSINESS
(a) REVIEW OF CONDITIONAL USE PERMIT GRANTED TO HAVTI FOR PORTABLE
TRAINING UNITS
Chairman Ebent addressed the permanent status of the temporary
building used at HAVTI noting the correspondence from Mr. Macemon,
Director of HAVTI.
Mr. Ron Jonas, Assistant Director of HAVTI, explained that there
is a request made to the legislature yearly for funding to expand
the facility to include classes now conducted in temporary
classrooms, it could take several years to see that happen.
Discussion followed noting a possibility of using space from
phased -out programs with the conclusion that remodeling would be
an expensive alternative also. 0
Mr. Torgerson made the motion to recommend approval of the
Conditional Use Permit reviewal on an annual basis as necessary.
The motion was seconded by Mrs. Young and carried unanimously.
(b) ELIMINATION OF PLAYGROUND PARK AT COUNTRY CLUB TERRACE
Mr. Gordon Hedland, owner of Country Club Terrace explained the
problem that exists at the playground park in the mobile home
park with regard to teenagers misusing equipment intended for
small children. His suggested use would be to fill the area with
four mobile homes as a way to alleviate the problem.
Director Priebe noted the park was in the plat but not as a
public park.
Discussion followed on the requirment as stated in the Ordinance
Section 7.14 with regard to all the Mobile Parks in the City and
if it is necessary to act on this matter or ammend the ordinance
itself.
City Attorney Schaefer stated that the resiJents should be
notified of the request for elimination of the playground park
and have the opportunity to respond. This was the consensus of
the Commission also.
Mr. Torgerson made a motion to continue discussion at the
2
next meeting October 21, at which time Mr. Hedland would submit a
survey of the residents views to the Commission. Seconded by Mrs.
Young, the motion was carried unanimously.
6. OTHER BUSINESS
(a) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY DR. JAMES KUEHL TO
THE COUNTY OF MCLEOD
Director Priebe opened discussion with an explanation of the
variance request submitted. He advised it being the
responsibility of the DNR to approve the setbacks designated from
the lake side of the property.
Discussion followed with consensus of the Commission that it was
not a hardship due to lot size and niether City of County could
act without DNR approval of variance. Mr. Torgerson noted undue
hardship as stated in the Excerpts: Minnesota Statues and
Adminstrative Rules, 1984 Section 4 2T57, PaParagrap -2, "Undue
hardsh— ip as used—in connection with the granting of a variance
means the property in question cannot be put to reasonable use if
used under conditions allowed by the official controls,...."
Mr. Romo made a motion to deny the variance request based on
noncompliance of state statutes. The motion was seconded by Mrs.
Young and carried unanimously.
(b) ZONING NOTIFICATION OF APPLICATION FOR DEPARTMENT TO HUMAN
SERVICES PROGRAM LICENSE
The consensus of the Commission would be that the Montessori
School is in compliance with the zoning ordinance.
Mr. Romo made the motion to recommend approval with a response
by Building Inspector Homer Pittman. Seconded by Mr. Torgerson,
the motion carried unanimously.
(c) DISCUSSION OF ZONING IN REGARD TO PLATTING AREA WEST OF VINEYARD
METHODIST CHURCH
Director Priebe suggested an R -3 zone is needed in the event of
platting the area across from the Vineyard Methodist Church. Mr.
Torgerson instructed Mr. Priebe to bring staff recommendation to
the Commission. No action was taken.
(d) RESIGNATION OF MR. SHU -MEI HWANG FROM THE PLANNING COMMISSION
Chairman Ebent noted the resignation of Mr. Hwang from the
Commission stating that City Administrator, Gary Plotz will
advertise to fill the remainder of the term.
0 7. ADJOURNMENT
There being no further business, Mr. Romo moved to adjourn the meeting
at 9:20 p.m. Seconded by Mr. Torgerson, motion carried unanimously.
3
0
PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, OCTOBER 16TH,
1986 AND ON THURSDAY, OCTOBER 23RD, 1986.
NOTICE OF HEARING ON IMPROVEMENT
RESOLUTION NO. 3626
PROJECT NO. 87 -06
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, will meet
in the Council Chambers of City Hall at 8:00 P.M. on October 28th, 1986, to
consider the making of an improvement on-Main Street (T.H. 15) from Fifth
Avenue South to the South City Limits by the construction of Permanent Signal
Lights, Left Turn Lanes, Right Turn Lanes, Center Medians, Sidewalk, Curb and
Gutter, Surfacing, Resurfacing and Appurtenances, by the Minnesota Department
of Transportation, pursuant to Minnesota Statutes, Sections 429.011 to 429.411.
The area proposed to be assessed for such improvement is the benefited property
on said Main Street (T.H. 15). A portion of the cost of the improvement is to
be paid by the City and that a portion of the City's cost of this improvement
will be assessed. The estimated total cost of such improvement is $1,475,000.00.
Such persons as desire to be heard with reference to the proposed improvement
will be heard at this meeting.
Dated: September 23rd, 1966
City A inis for
a
Dated: Oct. 28 1986
To: The City of Hutchinson
After studying the drawings of the proposed expansion of
highway # 15, it has been noted that a 5 ft. sidewalk has been
added to the plan since the last proposal hearing.
Our concern is with the section of highway between South Grade
Road and Fremont. We fully realize the need for improved traffic
control and safer turn lanes, because they are in the interests of
both Hutchinson residents and people passing through.
With this in mind, we are
the approximitly 26 feet of
this plan, the entire amount
Also we are prepared to deal
access to the Lund residence
median.
prepared to accept the fact that of
additional roadway needed to implement
has been taken from the west side.
with the inconvenience of One Way
made necessary due to the center
To this point, we feel, that the personal sacrifices are out
weighed by the public benefit, but now you want a 5 foot wide
• sidewalk, 35 feet from the edge of-the roadway, which is already
26 feet wider than it is presently'. We have been residents of
this area thru all of its development, and have first hand
knowledge of the pedestrian traffic between the shopping areas,
and a north /south sidewalk on the west side of the highway does'nt
seem to serve any useful purpose.
Am I also to believe that it would be the home owner's
responsibility to keep this sidewalk clear of snow in the winter.
Well, how would you like to be a retired senior citizen with a
city block of sidewalk, which nobody uses, to keep clean all
winter?
We hereby request tha
plans for installation of
#15, between South Grade
entrance on the south,
developed commercially.
1, 1987.
t we receive written notice deferring any
a sidewalk on the west side of Highway
road on the north to the Hutchinson Mall
until such time as this property is
Notice to be received on or before April
Signed:
•at sty
Edna Lund
1016 Hyw,15 So.
is Hut'chinson,Mn.
55350
,�-_Q.
0 October 23, 1986
0
To: Mayor Paul Ackland and Hutchinson City Council Members
From: Hutchinson Downtown Business Association
Topic: Proposed Library Square Holiday Season Special Events
We would like to outline a calendar of proposed special events for the holiday
season which would take place in Library Square. We will provide a cost estitmate
for each event individually & atotal cost for all events. We are requesting your
approval to allow the events to take place in Library Square, to permit the
cooperation of the City Parks 6 Recreation Department in the coordination of
the events, and to consider providing funding to our organization to help
defray the costs of the projects.
HOLIDAY EVENTS THEME: "A Country Christmas"
Event 1 - Saturday, November 29, 1986 - "The Lighting of Library Square"
We propose the purchase of lights for the two spruce trees facing Main Street.
We also propose the purchase of lighting to be used to complete the lighting
of trees begun by the Parks Department in 1985. We will work to coordinate
any lighting or decorating of the Library itself. Total Cost = 750.00
In conjunction with the lighting, we propose the purchase of a life -size nativity
scene to be erected in Library Square. The scene would be purchased over a
three year period. The initial purchase would consist of Mary, Joseph, Infant
Jesus, stable and Angel. Total Cost = 1,000.00
The "Lighting of Library Square" would be kicked -off on this date with a special
ceremony where our Mayor and other dignitaries would "throw the switch" to
signal the beginning of the holiday season. We hope to bring many citizens and
visitors to Library Square to see its beauty.
Event 2 - Saturday, December 6, 1986 - "Santa and Friends"
In cooperation with the Hutchinson Chamber of Commerce, we will be sponsoring
a visit to Library Square by Santa. He will be available for special visits
with children, and additionally, we will sponsor afterwards a free "Afternoon
at the Movies" which will offer two children's movies free of charge to interested
parents and children. Total Cost 250.00
Event 3 - Saturday, December 14, 1986 - "Live Nativity"
In cooperation with area farm families and 4 -H groups, we plan to organize all
the characters for a "Live Nativity" procession and display in Library Square.
It will include live animals of all types, and characters dressed in original
costumes. Special music and refreshments will be provided.
Total Cost = 200.00
� -a,
Page 2
Proposed Library Square decorations (cont'd)
Event 4 - Saturday, December 20, 1986 - "The Skating Pond"
We propose the flooding of a small section of Library Square to create a
skating pond. On this date we would coordinate with the City Recreation Skating
Program a special "In- the - Park" ice skating event. The event would consist
of programming already in production for the Ice Show, and would not involve
the special development of a new program. Refreshments will be provided.
The cost of the skating instructor is considered an expense. (In the event of
warm weather, we have alternative activities planned.) Total cost = 200.00
TOTAL COST ALL EVENTS - $2,400.00
In conclusion, we are asking for your approval to allow these events to take
place in Library Square, for your approval to allow the City Parks and Recreation
Department to assist us with the accomplishment of these events, and for your
approval to provide funding for the purchase of permanent lighting, decorations,
and displays ($1,750.00) for Library Square.
i
r -1
u
445 Third Avenue NW c3 (6512)537 5558
Hutchinson, MN 55350
U.S.A. �5 ?80
October 9, 1986 o O'er
r Pat n
Mayor Paul Acklund and
the Hutchinson City Council S22Siz2���
37 Washington Avenue West
Hutchinson, MN 55350
Dear Sirs:
Recently we have had an increase of crime at 445 Third Avenue N.W.
here in Hutchinson. One week ago my door was tampered with, the
bolts around the lock were removed. A few days later on a Sunday
morning, 3 a.m., I was called by a resident and was told that
someone was snooping and possibly breaking in one of my customer's
cars in the parking lot. The police were notified and the suspect
was caught and questioned. Two days later a car disappeared from
the lot and was found two blocks from the premises. The car had
been hot wired. We have already had Hutchinson Utilities install
a light on our parking lot.
This matter of crime has been discussed with Chief of Police
O'Borsky. He suggested that I write to the Hutchinson City
Council and request that a street light be installed on an exist-
ing pole on the south side of Third Avenue (opposite our parking
lot). The north side of Third Avenue has street lights, but it
has a 300 foot gap and leaves a dark spot. The existing pole is
on the south side of the street, and with a light it would
brighten the area considerably and hopefully divert crime and
criminals.
Please give this matter serious consideration. If you have
further questions, please do not hesitate to call.
Thank you.
Sincerely,
J. P. de Abreu
PA /ts
PC De
Donohue
0 October 23, 1986
City of Hutchinson, Minnesota
37 Washington Avenue West
Hutchinson, Minnesota 55350
Attention: Mr. Gary Plotz
City Administrator
Re: Wastewater Treatment Facilities
Dear Mr. Plotz:
We are requesting that a number of items with regard to the
wastewater project be addressed at the October 28, 1986 Council
Meeting. We are making this request in order to expedite the
project to place the community in the best funding situation
possible. The items which we would like to discuss and take
Council action on are summarized as follows:
1. Reduction of the Step III engineering fees due to removal of
the filters from the plan and specification set.
2. Amendment to the Step II Engineering Agreement for increased
. costs due to:
A. Amending the plans and specifications for filter
removal.
B. Change of aeration equipment due to discharge
requirements which changed after completion of the plans
and specifications.
C. Change in the sludge handling equipment requested by
staff.
3. Establishment of an advertisement date in mid December with
bid opening in late January and construction start April list.
As you are aware from the MPCA meeting, there are a number of
actions which Donohue has already initiated to insure that the
City is in a good position to obtain their grant at the earliest
possible moment. We are requesting that the advertisement date
be established in mid December to allow revision of the plans to
insure that a comprehensive package is presented to the
contractors so that we may obtain the lowest possible
construction bids. This date will also allow us to maximize
potential for obtaining a grant prior to advertising. We do feel
that this is the latest possible date that we can advertise and
feasibly be under construction April let.
Donohue & Associates, Inc.
7200 Hemlock Lane North, Suite 200
Maple Grove, Minnesota 55369
Engineers & Architects
612 - 425 -2181
Donohue
Mr. Gary Plotz
October 23, 1986
Page 2
We look forward to meeting with the Council to discuss the items
as summarized above.
Very truly yours,
DONOHUE & ASSOCIA S, INC.
MA'a o ,
Associate
James Miller, P.E.
Construction Department Head
MH /JM /sm
i
0
LJ
AMENDMENT NO. 1
TO THE
ENGINEERING AGREEMENT
FOR THE
DESIGN OF WASTEWATER TREATMENT FACILITIES
CITY OF HUTCHINSON, MINNESOTA
THIS AMENDMENT, made and entered into this day of
, 1986, by and between the City of Hutchinson,
Minnesota, hereinafter called the Owner, and Consulting Engineers
Diversified, Inc., a Division of Donohue & Associates, Inc., a
Minnesota Corporation, hereinafter called the Engineer, amends
the original engineering agreement between the Owner and Engineer
dated February 26, 1985.
WHEREAS, the Engineer was retained to prepare plans and specifi-
cations to construct wastewater treatment facilities in accord-
ance with the Owner's NPDES Permit dated August 24, 1984; and
WHEREAS, said plans and specifications were completed on
December 1, 1985; and
WHEREAS, during the review process the Minnesota Pollution Con-
trol Agency (MPCA) revised the effluent limits in the permit in
April 1986; and
WHEREAS, as a result of the changed permit conditions and changes
requested by the Owner; and
WHEREAS, the Owner and Engineer wish to amend the original agree-
ment referenced above to reflect these changes to the wastewater
treatment facility; and
WHEREAS, additional effort is necessary on the part of the Engi-
neer to incorporate the changes in the plans and specifications;
and
WHEREAS, the Owner wishes to compensate the Engineer for the
redesign necessary to complete the design of the wastewater trea-
tment facility in accordance with the current NPDES permit
requirements and the requirements of the Owner.
NOW THEREFORE, in consideration of these premises and of the
conveyance, agreements, and payments hereinafter mentioned, the
Owner and Engineer mutually agree to amend the original engi-
neering agreement as follows:
-1-
1. Add the following Section H to the existing Article 2 - Scope
of Services, as follows:
Section H - Redesign Services
As a result of changes occurring to the Owner's NPDES Permit
and as a result of certain revisions desired by the Owner,
the plans and specifications produced under Sections A
through D of the original engineering agreement need modifi-
cation. Below is a list of the tasks necessary to have these
products revised by the Engineer in accordance with the cur-
rent NPDES Permit effluent requirements and the desires of
the Owner.
a. Delete the tertiary filters and ancillary systems.
b. Verify appropriateness of a static aerator type aeration
system for final effluent. Plant hydraulics and per-
formance requirements are of particular concern. If
appropriate, modify the existing plans and specifica-
tions to reflect the incorporation of a static aerator.
C. Evaluate the use of a grit screw conveyor for screening,
and grit in the Pretreatment Building. If appropriate,
modify the plans and specifications to replace the chain
and flight conveyor with a grit screw conveyor.
Delete the first paragraph contained under Article 5 - Com-
pensation, in its entirety and replace with the following:
Compensation for the services described in Article 2, Scope
of Services, shall be on a per diem basis in accordance with
the Engineer's hourly fees in effect at the time the services
are performed. The estimated fee for the services described
in Article 2, Sections A, B, and D through H inclusive, will
not exceed $657,000. The estimated fee for the services
described in Article 2, Section C, will range from $35,000 to
$45,000. The Engineer will not exceed the maximum amount
described above without written authorization of the Owner.
Delete existing Paragraph No. 3 from Article 7 - Timing and
Personnel, and replace it with the following:
The Engineer intends to proceed with the redesign effort
described herein immediately upon receipt of a signed copy of
this Amendment No. 1 which will be considered as notice to
proceed. The Engineer intends to prepare and submit approv-
able redesigned plans and specifications as described herein
within six weeks after receipt of the notice to proceed.
-2- 0
. Based upon the notice to proceed being received by the Engi-
neer on or before October 29, 1986, said revised plans and
specifications would be submitted to the MPCA by December 10,
1986.
IN WITNESS WHEREOF, the City of Hutchinson, Minnesota, and
Consulting Engineers Diversified, Inc., a Division of Donohue &
Associates, Inc., have respectively caused this agreement to be
duly executed as of the day and year first above mentioned.
CONSULTING ENGINEERS
DIVERSIFIED, INC.
CITY OF HUTCHINSON,
MINNESOTA
mark.agreements
0 -3-
ENGINEERING AGREEMENT
STEP 3 CONSTRUCTION AND OPERATION RELATED SERVICES
WASTEWATER TREATMENT AND CONVEYANCE FACILITIES
HUTCHINSON, MINNESOTA
THIS ENGINEERING AGREEMENT, proposed this 28th day of October,
1986, is made and entered into this day of , 1986, by
and between the City of Hutchinson, �sota, hereinafter called
the Owner, and Donohue & Associates, Inc., Maple Grove,
Minnesota, a corporation, hereinafter called the Engineer.
WHEREAS, the Owner has retained the Engineer for the preparation
of Step 2 plans and specifications and to provide construction
related engineering services for the construction of new
wastewater treatment facilities; and
WHEREAS, the Engineer has completed said plans and specifications
and said plans and specifications have been approved by the
Minnesota Pollution Control Agency (MPCA); and
WHEREAS, the Owner wishes to have a specific contract with the
Engineer to provide Step 3 construction and operation related
services to comply with the requirements of the funding agencies. .
NOW, THEREFORE, in consideration of these premises and the
covenants, agreements and payments hereinafter mentioned, the
Owner and the Engineer hereby mutually agree as follows:
ARTICLE 1 - DESCRIPTION OF PROJECT
The services described under Article 2 of this agreement shall be
provided during the construction of the facilities described by
the contract documents prepared by the Engineer entitled,
"Wastewater Treatment Facilities" and "Sanitary Sewer
Improvements" which have been submitted to and approved by the
MPCA under the Owner's Step 2 Grant.
ARTICLE 2 - SCOPE OF SERVICES
Section A - Contract Administration Services
The Engineer will provide the following services during the
construction phase of the project:
1. Supply the following bidding documents:
a) 200 sets of 1/2 size prints of Wastewater
Treatment Facility project.
b) 20 sets of full size prints of Wastewater
Treatment Facility project.
C) 50 sets of full size prints of sanitary sewer
project.
d) 200 sets of Wastewater Facility specifications.
e) 50 sets of Sanitary Sewer specification.
2. Assist the Owner in advertising for and receiving
bids.
3. Prepare an agenda for and conduct a prebid conference.
4. Attend bid opening, analyze the bids received, prepare
a recommendation to the Owner for the award of
Contracts.
5. Assist the owner in assembling and awarding contracts
and furnish copies of executed contract documents to
the appropriate agencies.
6. Prepare an agenda for and conduct a preconstruction
conference with representatives of the contractor(s),
Engineer, Owner, and affected utilities.
7. Provide one set of control stakes to be used by
contractor to determine alignment and grade for the
sanitary sewer and forcemain construction.
NOTE: Property surveys are not included within the
scope of this agreement.
8. Provide a base line and reference elevation for the
wastewater treatment facility construction.
9. Review shop drawings and other equipment submittals as
required of the contractor by the contract documents
for conformance with the design concept of the project
and compliance with the information given in the
contract documents.
10. Where applicable, appropriate design personnel shall
witness field testing of the facilities furnished
under each contract to check for conformance with the
contract documents.
11. Coordinate visits to the construction site by design
discipline personnel at appropriate stages of
0
construction to review quality of the work, and to
determine, in general, whether the work conforms with
the contract documents.
12. Perform a field observation of each completed contract
before a final application for payment is processed
for the contractor.
13. Revise the original tracings upon the completion of
the project in accordance with construction
observation records of the contractor. Supply the
Owner with three copies of revised drawings and supply
MPCA with two microfilm sets of the revised drawings
and specifications.
Section B - Field Services
The Engineer will provide the following:
A full -time Project Engineer to work with the
inspector and to become familiar with the progress and
quality of the work. The Project Engineer shall keep
the Owner informed of the progress of the work, shall
endeavor to guard the Owner against defects and
deficiencies in the work of the contractors and will
disapprove or reject work as failing to conform to the
contract documents. The Project Engineers effort
shall consist of 3762 hrs.
a) Process monthly applications for payment
submitted by the Contractor and forward to the
Owner with recommendation for approval and
payment.
b) Assist Owner in preparing contract change orders
and field modifications for Owner's approval.
C) Answer Contractors questions relating to
contract interpretation.
d) Provide input in public information meeting with
the Owner.
e) Monitor status of shop drawing submissions and
advise contractor of missing submittals and
submittals requiring follow up.
2. Resident construction inspectors for daily inspection
of the work during the construction period. An
inspector is a person who, under the general guidance
of the Project Engineer, inspects the construction
0
work for general conformance to the contract documents
and will advise the Project Engineer of any noted
defects and deficiencies in the work of the
contractors. The inspector's effort shall consist of
3,366 hours for the Wastewater Treatment Facility and
2,376 hours for the Sanitary Sewer and Forcemain
construction. The inspection fee is subject to change
depending on the actual construction period.
a) Knowledge - The resident construction inspector
will be familiar with and understand the plans
and specifications, as they apply to the project
he /she is assigned to inspect. In addition, the
resident construction inspector will have a
working knowledge of the engineering aspects of
current construction means, practices, methods,
and techniques that apply to the project.
b) Authority - The resident construction inspector
will be delegated the necessary authority to
perform the duties and responsibilities
described herein.
C) Inspection Frequency - The resident construction
inspector will have sufficient time allocated to
adequately inspect the construction project.
Rules and regulations concerning the
construction grants program require inspectors
to be on site full -time during the hours of
significant construction activity and /or
installations.
d) Review Schedules - During the first 30 days
after the contract is awarded, the resident
construction inspector will assist the project
engineer with review of the proposed progress
schedules, shop drawing schedule, lists of
suppliers, subcontractors, and schedule of
values submitted by the general contractor, and
shall:
(1) Document those comments resulting from the
review and discuss with project engineer.
(2) Submit comments on the review discussion
with the project engineer to the MPCA
within 30 days. The comments should
address issues such as:
Owner's sequence of operation, i.e.,
potential interruption of treatment
efficiency.
Adequacy of contract schedule for 40
necessary construction.
Revision of progress schedules as
necessary, taking into consideration
work force, weather, equipment
delivery.
e) Conferences - The resident construction
inspector will attend, and in some situations
may conduct, the preconstruction conference,
arrange progress meetings, and maintain and
circulate copies of minutes of all meetings.
f) Shop Drawings - The resident construction
inspector will receive some shop drawings,
review delegated shop drawings.and record date
of receipt of these shop drawings. Comments on
shop drawings will be discussed with project
engineer before final acceptance.
g) Liaison - The resident construction inspector
serves as the project engineer's liaison with
the contractor. Generally, the resident
construction inspector works with the
contractor's superintendent and assists him /her
in understanding the intent of the Contract
Documents. Also, the resident construction
inspector serves as the owner's liaison with the
contractor when the contractor's operations
affect the owner's on -site operation.
In addition, the resident construction inspector
will accompany visiting inspectors representing
MPCA and the Corps of Engineers having
jurisdiction over the project, record outcome of
these inspections, and advise the project
engineer. He /she also assists the project
engineer in obtaining from the owner additional
details or information when required at the
project site for proper execution of work.
h. Inspection, Testing, Rejection of Work - The
resident construction inspector will conduct
full -time inspection of the project work so that
he /she may assist the project engineer in
determining if the project is proceeding in
accordance with approved plans and
specifications, change orders, addenda, and
other contract documents. This includes:
0
(1) Verifying that testing, equipment and
systems start -up and operation and
maintenance instructions are conducted in
accordance with approved plans and
specifications and contract documents.
Verifying that the contractor maintains
adequate records. observing, documenting,
and advising project engineer of the
details relative to the test procedures
and start -up.
(2) Promptly documenting and advising the
project engineer whenever he /she believes
work should be rejected, corrected,
uncovered for observation, or requires
special testing, or testing based upon
his /her determination that the work is
faulty, unsatisfactory, defective, does
not meet the requirements of any
inspection, tests, approvals, or does not
conform with the contract documents.
i. Contract Documents and Plan and Specification
Interpretation - The resident construction
inspector shall provide field construction
information and suggested modifications to the
project engineer for interpretation and
clarification, and transmit the project
engineer's final decision to the contractor.
j. Records /Documentation - The resident
construction inspector will maintain at the job
site orderly files for correspondence, reports
of job conferences, shop drawings and samples
submissions, reproductions of original contract
documents including all addenda, change orders,
field orders, additional drawings issued
subsequent to the execution of the contract,
project engineer's clarifications and
interpretations of the contract documents,
progress reports, and other project - related
documents. This includes:
(1) Keeping a daily diary or daily report
recording hours on the job site, weather
conditions, data relative to questions of
extras or deductions, lists of visiting
officials and representatives of
manufacturers, fabricators, suppliers and
distributors, daily activities, decisions,
0
observations in general and specific
observations in more detail as in the case
of observing test procedures. Copies are
forwarded to the project engineer as
appropriate.
(2) Recording names, addresses and telephone
numbers of all contractors, subcontractors
and major suppliers of materials and
equipment.
k. Reports - The resident construction inspector
will furnish the project engineer with reports
of construction progress and of the contractor's
compliance with the progress schedule and shop
drawing submittals. This includes:
(1) Preparing monthly project progress reports
for submittal to the MPCA, which at a
minimum includes problems
encountered /resolved, and acceptable work
completed during the previous month.
(2) Discussing in advance with the project
engineer major tests, inspections, start-
up, or significant phases of construction.
1. Pay Requests - The resident construction
inspector will review pay requests with the
contractor for accuracy, and forward them to the
project engineer with recommendations noting
work completed, materials and equipment on -site,
and their relation to the schedule of values.
M. Certificates, Operation and Maintenance Manuals
- The resident construction inspector shall
verify that certifications, operation and
maintenance manuals, and other data tickets for
equipment supplied by the contractor are
applicable to the items installed.
n. Project Completion - The resident construction
inspector and the project engineer shall conduct
an initial inspection of the project and develop
a preliminary punch list prior to the project
engineer's issuance of a Certificate of
Substantial Completion. The preliminary punch
list is forwarded to the contractor by the
project engineer.
0
The resident construction inspector shall also
conduct a final inspection with the project
engineer, Owner, contractor and applicable
governmental agencies and prepare and distribute
a final punch list. The resident construction
inspector is responsible for verifying that all
items on the punch list have been completed or
corrected, and when appropriate, making
recommendations to the project engineer
regarding final acceptance of the project.
Section C - Final Plan of Operation
The Engineer will prepare a final plan of operation for the
planned facilities. The plan of operation will provide a
concise, sequential description of an implementation schedule for
startup and operation of the facilities. The plan of operation
will provide detail on such matters as who will perform the
necessary tasks, when and how they will be undertaken, and where
appropriate, the nature of each task.
A draft of the plan of operation will be submitted to the Owner
for review. The draft will be revised incorporating the comments
of the Owner and the revised final plan will be submitted to the
Owner for approval. The Engineer will submit the final plan of
operation to the MPCA for review.
Schedule D - Operation and Maintenance Manual
The Engineer will prepare a five - volume operation and maintenance
(O &M) manual for the treatment facilities, and in general will
provide the following services:
1. Acquire, assemble, and review O &M information
submitted by the equipment manufacturers.
2. Prepare a "final manual" review it with Owner's
personnel, and submit it to the MPCA for approval
prior to 80 percent grant payment.
The O &M manual for the wastewater treatment facilities will
include the following volumes:
Volume I - Administration
This volume will address records management and general
administration of the facility. Example record forms will be
provided. The following will be addressed:
1. Facilities description
2. Permits and reporting
I*
3. Emergency action plan
4. Safety
5. Personnel and staffing
6. Administration procedures
7. Contractors equipment supplier
8. Recommended references
9. Abbreviations
10. Glossary
Volume II - Equipment
This volume will address information on equipment systems. The
equipment will be identified (introduction), its make -up
explained (physical description), its manner of operation
(functional description) and its set -up for running as a system
(operating instructions). The operating instructions will be
further divided into startup, normal operation, and emergency
conditions. The following will be addressed:
1.
2.
3.
4.
5.
6.
7.
8.
Raw wastewater pumping
Preliminary treatment
Secondary treatment
Secondary clarification
Tertiary treatment
Post treatment
Sludge handling
and sludge pumping
Equipment support systems
Volume III - Process
This volume will address treatment process startup, nominal
operation, alternate operation, and process troubleshooting.
Treatment processes will be presented to enable the operator to
adequately understand and regulate the treatment process for
efficient operation and reliable effluent. The following process
will be addressed:
1.
General procedures
2.
Liquid process
3.
Solids process
4.
Chemical process
Volume IV - Laboratory
This volume will address laboratory information and test
procedures. Analytical tests and technique will be presented.
1. General - including safety, techniques, evaluation of
data, sample collection, and records and reports.
i
2. Analytical tests
•
Volume V - Maintenance
This volume will address preventive maintenance procedures on
equipment. The equipment will be identified and manufacturers PM
tasks and recommended spare parts will be presented. The
following will be addressed:
1. General maintenance
2. Preparation for maintenance
3. Raw wastewater pumping
4. Preliminary treatment system maintenance
5. Secondary treatment system maintenance
6. Secondary clarification and sludge pumping system
maintenance
7. Tertiary treatment system maintenance
8. Post treatment system maintenance
9. Solids handling system maintenance
lo. Support systems maintenance
Section E - Startup Services and Performance Certification
The Engineer will provide plant startup services to assist the
owner's operating personnel with the proper operation and control
of the various components of the wastewater treatment facilities.
These services have been defined in the Step 3 startup summary
which is referenced as the scope of services for this effort and
is included as "Startup Proposal" in Appendix "A ".
The Engineer's training personnel will include a certified
operator and design engineer support. The Engineer's training
personnel will work directly with the Owner's operating personnel
to provide assistance and guidance with plant processes.
Section F - Minority, Women, and Small Business Enterprise
(MBE /WBE /SBE) Assistance
The Engineer will provide assistance to the Owner in the liaison
and coordination of MBE /WBE /SBE activities mandated by the
Owner's funding agencies. The services will include providing
assistance for the following:
1. Assist the Owner in conducting a prebid conference to
discuss and explain the MBE /WBE /SBE requirements
associated with the project.
2. Answer MBE /WBE /SBE - related questions during the
bidding phase.
3. Assist the Owner in evaluating each bid to determine
its responsiveness to the MBE /WBE /SBE requirements.
4. Assist the Owner in further evaluating each apparent
low bid to determine responsibility of bid.
5. Assist the Owner in demonstrating to the funding
agencies that each apparent low bid is in compliance
with the funding agencies' requirements.
6. Assist the Owner in monitoring each contractor's
MBE /WBE /SBE activities to ensure that the MBE intent
of the program is being maintained by each contractor
during the course of construction.
ARTICLE 3 - NONFUNDABLE OWNER ASSISTANCE
When requested by the Owner, the Engineer will assist the Owner
in the preparation of documentation for securing permanent and
construction easements, additional grant application documents,
other construction permits, preparation of user charge update
based on final project costs, and other assistance as the Owner
may request.
ARTICLE 4 - ADDITIONAL SERVICES
This article provides a contractual arrangement, which allows for
certain items to be contained in the scope of this agreement and
subsequent Step 3 grant offer, and the payment of the associated
fees due to the Engineer for these services.
Examples of additional services which may be necessary are, but
are not limited to, prebid qualification for "or equal
substitute" supplies, technical assistance on protest filed in
accordance with 40 CFR 33, witnessing equipment or material tests
performed at a location other than the construction site,
providing additional services required by changes in regulations
or interpretations of regulations made after the date of this
agreement, providing increased hours or days of effort for
construction services, and providing assistance on special
assistance.
The Owner and the Engineer agree to negotiate reimbursement for
these additional services requested by the Owner as a change of
scope in accordance with Article 8. Additional field observation
will, however, be treated as a cost overrun.
ARTICLE 5 - STATEMENT OF RESPONSIBILITY
This agreement shall not be construed as giving the Engineer the
responsibility or authority to direct or supervise construction
means, metnods, sequences, techniques, procedures, or safety
methods used by the contractors or subcontractors performing the
F- 1
LJ
actual construction. Neither observations by the Engineer nor
inspections, tests, or approvals by any other party shall relieve
the contractor from his obligations to perform the work in
accordance with the requirements of the contract documents. The
contractor has ultimate responsibility to monitor all his work so
as to ensure proper quality and completion within the contract
time.
Limitations of Authority of the Resident Construction Inspector -
Except upon written instruction or direction from the project
engineer, the resident construction inspector shall not:
a. Exceed limitations on Engineer's /Inspector's authority
as set forth in the contract documents.
b. Undertake any of the responsibilities of contractor,
subcontractors or contactor's superintendent, or
expedite the work.
C. Advise on or issue directions relative to any aspect
of the means, methods, techniques, sequences or
procedures of construction unless such is specifically
called for in the contract documents.
d. Advise on or issue directions as to the safety
. precautions and programs.
e. Authorize Owner to occupy the project in whole or in
part.
f. Participate in specialized field or laboratory tests.
g. Issue stop work order. The resident construction
inspector will advise the project engineer who may
recommend to the Owner that a stop work order be
issued.
ARTICLE 6 - TIMING AND PERSONNEL
The Engineer has or will secure qualified personnel, equipment,
and facilities to complete the services outlined in this
agreement. The Engineer anticipates providing personnel from the
following personnel classifications:
1.
E -1
Associate Engineer
2.
E -2
Professional Engineer
3.
E -3
Graduate Engineer
4.
SP -1 Senior Personnel
5.
S -1
Surveyor and Aide
6.
I -1
Construction Inspector
7.
T -1
Technician, Draftsperson, Clerical
u
Information regarding the above classifications is available from
the Owner's Step 3 grant application or the Engineer upon
request.
The estimated total ceiling price is based on a 17 month
construction period beginning on April 1, 1987 with final
completion on September 1, 1988.
ARTICLE 7 - AUTHORIZATION TO PROCEED
The Engineer will not commence work under this agreement until
the City issues a written notice to proceed to the Engineer.
ARTICLE 8 - COMPENSATION
The Engineer shall be compensated for services performed under
this agreement on the basis of the Engineer's cost, plus a fixed
fee. The Engineer's cost includes direct labor costs, allowable
indirect costs, and other allowable direct costs. For services
described under Article 2, the estimated total ceiling price is
$1,054,000, including a fixed fee of $128,000.
The total overhead rate (indirect labor and allowable indirect
costs), as indicated in the Owner's MPCA Step 3 grant
application, is the 1986 provisional rate of 156.00 percent.
Upon completion of the Engineer's final audit for each calendar
year, a credit or invoice will be issued as necessary to reflect
the actual total overhead rate for services performed during that
calendar year. The Engineer's final audit for a calendar year
will be completed on or before April 15 of the next year. The
provisional rate may be adjusted annually in accordance with the
Engineer's estimated provisional indirect costs relating to
federally allowable regulations.
Other allowable direct costs are expenses incurred directly by
the Engineer for the Owner, including meals, mileage, computer
usage, technical equipment, printing, etc. Such direct expenses
shall be billed on the basis of the usual commercial charges for
items provided by the Engineer or on the actual price for items
obtained from commercial sources.
The Engineer will invoice the owner monthly. The monthly invoice
will summarize the direct labor hour charge by the Engineer's
standard job classification, plus other direct costs incurred. A
prorated percentage of the fixed fee will also be billed monthly,
based on the Engineer's estimated percentage of project
completion.
The Owner will pay the Engineer within 30 days of the invoice
date. Payments are not tied to Federal or State grant payments.
Payment of Engineer's invoices by the Owner which exceed the
contract payment of 30 days shall be subject to payment of
interest to Engineer in accordance with Minnesota Statutes
471.425 Subd. 4.
It is understood that services described in Article 3 - Non -
fundable Owner Assistance are not eligible for grant funds.
Compensation for these services shall be on a per diem basis in
accordance with the Engineer's hourly fees in effect at the time
the services are performed. The Engineer will separately bill
the Owner monthly for the actual services provided under Article
3 by the staff members involved plus other expenses incidental to
Article 3 assistance such as meals, mileage, and other direct
expenses. A copy of the current fee schedule is available on
request. The separate monthly billing will summarize the charges
incurred. The Owner agrees to pay the Engineer within 30 days of
the billing date. The Engineer anticipates that user charge
update services and grant documentation assistance will be
requested under Article 3. The Engineer will notify the Owner if
it is anticipated that the fee for these services will exceed
$5,000.
The Engineer and the Owner agree that the ceiling price reflects
the best current estimate of the timing and personnel necessary
to complete the services covered by this agreement. If
conditions would require additional hours of effort or personnel
of different classifications than those set forth in Article 5
which result in the ceiling price being exceeded, the Engineer
and the Owner agree to amend this agreement to increase the
ceiling price. The fixed fee may not increased except in the
case of an agreement amendment which increases the scope of
services. The renegotiation will be in accordance with MPCA
grant regulations.
A breakdown of the estimated price for each division of grant
eligible services included under Article 2 Section A through F is
provided below for informational purposes:
Estimated
Ceiling
Section Title Price
A Contract Administration Services $ 305,649
B Field Services 624,000
C Final Plan of Operation 512
D Operation & Maintenance Manual 38,751
E Start -up Services and Perfor. Cert. 71,288
F MBE /WBE /SBE Assistance 6,900
ESTIMATED FUNDABLE COST $1,047,100
USER CHARGE UPDATE 6.900
TOTAL ESTIMATED CEILING PRICE $1,054,000
ARTICLE 9 - CHANGE OF SCOPE
If the performance of the services outlined in this agreement is
delayed past September 1, 1988, by factors beyond the control of
the Engineer or the scope of services is changed by the Owner,
the Engineer and the Owner agree to re- negotiate the
compensation.
The Engineer expects that construction of the facilities will be
completed within 17 months after the Award of construction. If
project initiation is delayed past April 1, 1987, by factors
beyond the control of the Engineer, this agreement may be
renegotiated in accordance with Article 8 - Compensation.
ARTICLE 10 - THIRD PARTY BENEFICIARY
The Minnesota Pollution Control Agency is a third party
beneficiary to this Agreement.
ARTICLE 11 - FEDERAL REQUIREMENTS
This agreement represents t
obligations of the Owner an
project. Attached hereto a
28, 1983, as required by th
agreement. The provisions
services to be performed by
the responsibilities of the
agreement.
ARTICLE 12 - INSURANCE
he total understanding of the
d Engineer as they relate to this
re excerpts from 40 CFR 33 dated March
e EPA, who is not a party to this
of excerpts which apply to the
the Engineer under this agreement and
Owner are made a part of this
The Engineer agrees to carry errors and omissions insurance
(professional liability insurance) in accordance with Minnesota
Rules Chapter 7075. A certificate of adequate errors and
omissions insurance will be available to the Owner upon request.
IN WITNESS WHEREOF, the City of Hutchinson, Minnesota and Donohue
& Associates, Inc., have respectively caused this agreement to be
duly executed as of the day and year indicated.
DONOHUE & ASSOCIATES, INC. CITY OF HUTCHINSON, MINNESOTA
Thomas C. Leonhardt, P.E.
Senior vice President
JRM /sjo
ahuu.reports.reports
Mayor
Clerk /Administrator
11
C�
0
RESOLUTION NO. 8412
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
f
3,000
Repair of Grader
Street
*
Thill Trac &
W
The following items were authorized due to an emergency need:
I
I
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
—
,ear Housing & Gears
3,000
Repair of Grader
Street
*
Thill Trac &
Tractor
Ralph Neumann has said
that while
the item was not budgete
there
would be
money available
,
in the street department
budge:.
Date Approved: October 28, 1986 Resolution submitted for Council action
.Motion made by:
Seconded by:
by:
7—al
KIM
•
•
(6;2) 11587-51551
37 Wr',S1-.4,%G ON AVEi'IUE WEST
NUTC 'NSGIJ, 4ti'N 55350
M E M O R A N D U M
DATE: October 24, 1986
TO: Mayor and City Council
FROM: Marilyn Swanson, Administrative Secretary
------------------------ - - - - --
SUBJECT' Appraisals of Emma Lake Property
-------------- ------- --- - - - - --
Please refer to your October 14, 1986 City Council packet for the two
appraisals on the Emma Lake property. One was prepared by Century 21
and the other by Appraiser Richard A. Field.
l
' (672)587 -5157
CITY OF HUTCHINSON
j
37, WASHING TON AVENUE WEST
PUTCHiNS.0 �4INN 5535C
October 1, 1986
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: GARY PLOTZ, CITY ADMINISTRATOR
SUBJECT: REPORT ON MEETING WITH SANCTUARY BOARD MEMBERS
Regarding the wildlife sanctuary, the Chairman of the Wildlife
Sanctuary Board, Skip Quade, and Virgil Voigt met with Mayor
Ackland and myself.
The sanctuary representatives requested the alternative presented
at the September 23 council meeting by the engineer be put temporarily
on "hold ", namely a new 240' deep well. Skip and Virgil intend to
check out two other alternatives that may be more cost effective.
1. An aeration system
2. Utilizing one or more shallow wells, taking ground water
instead of deeper 240' water.
In regards to the lateral for water line to the sanctuary: The
total cost was approximately $1,300. The club paid $300 and Helen
McClure donated $1,000.
Regarding the further use of the "buffalo fence ", the sanctuary
intends to utilize the fence by having some other animals, possibly
elk, in the same area.
(612) 587.5151
r' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
October 2, 1986
M E M O R A N D U M
TO: MARLOW PRIEBE
FROM: GARY PLOTZ
SUBJECT: WATER SUPPLY = GOPHER CAMPFIRE SANCTUARY
Please be advised on the attached meeting summary that will be
reported in the next council packet.
In addition, Skip Quade notified the Mayor and myself that a well
supplying 100 gallons per minute will not meet peak demand at the
sanctuary at times, 200 gallons per minute are needed in winter to
keep the water open. The 240' depth of the proposed will may also
pose iron problems, as the screen (acid cleaning for iron deposits)
may have to be cleaned every three years, at an estimated cost
of $1,500.
cc: Mayor & Council
Nr
0
0
i
s
i
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
July 1, 1986
Mayor Paul Ackland and the
Hutchinson City Council
RE: STORAGE OF ABANDONED OR JUNKED CARS AND TRUCKS
Dear Mayor Ackland:
At the last Hutchinson City Council meeting I was
asked to research the possibility of amending our current
ordinance dealing with unlicensed, wrecked or junked cars or
car bodies. This topic is currently dealt with in Section
1025:10 Subdivision 4 of our ordinances. I am enclosing a
copy of that ordinance for your inspection.
The League of Minnesota Cities provides a Model
Nuisance Ordinance. Section 13 of that model ordinance deals
with automobile bodies as a nuisance. I _am enclosing - _a_copy
_of that
a section for comparison with our current ordinance. I
am lso enclosing a copy of a more detailed ordinance
regulating junked motor vehicles. This model ordinance is
taken from volume 1B of Matthews Municipal Ordinances. I
believe that this ordinance is more in keeping with the
Council's desires to have a more detailed set of regulations
governing junked or abandoned motor vehicles. You will note
that Section 2 of this proposed ordinance specifically makes
it a separate violation to remove a junked motor vehicle from
one prohibited area and move it to any other area upon which
storage would not be permitted or unto a public highway or
other public property for purposes of storage. This prevents
an owner from playing "musical chairs" with the junked or
abandoned cars.
The question was raised as to the proper method of
handling the so- called "classic cars ". I suggest that the
proposed ordinance specifically exempt classic cars registered
under the provisions of Minnesota Statutes 168.10 if such
properly registered cars are stored in compliance with the
provisions of Minnesota Statutes 168.10 Sub6. 1E. This
subdivision permits outdoor storage of pioneer, classic,
collector vehicles, or street rods, licensed or unlicensed,
g_(i ,
Ma or Paul Ackland
July 1, 1986
Page Two
operable or inoperable on their owner's property providing
that the vehicles and any outdoor storage areas they may
require are maintained in such a manner that they do not
constitute a health or environmental hazard and are screened
from ordinary public view by means of a fence, shrubbery,
rapidly growing trees or other appropriate means. That
section also indicates that the appropriate local agency or
authority may inform an owner of his failure to comply with
that requirement and may order the vehicles removed from the
outdoor storage area if the owner fails to comply with these
requirements within twenty (20) days after the warning. It
seems to me that the proposed ordinance, when combined with
Minnesota Statutes 168.10 adequately deals with not only
junked vehicles but the so- called "classic cars ". The City
may not prohibit the storage of classic cars but the State
Statute authorizes us to have them removed if they are not
screened from ordinary public view. Since that appears to be
the thrust of the nuisance complaint, compliance with that
section should satisfy the municipality and local residents.
Of course, even if the automobiles are classic and are stored
in a manner in which they are screened from ordinary public
view if the vehicles do in fact constitute a health or
environmental hazard (attract rats, mice or other vermin), they
may still be required to be removed or properly maintained.
,+ Please review these various sections and provide me
�" (� �n _Fwith your thoughts on this matter.
L
Sincerely yours,
CIT OF HUT`CHINSON CH
By/ N , V+
James H. Schaefer
Hutchinson City Attorney
JHS:dlp
Enclosures
0
CITY OF HUTCHINSON
31 Ar.SHN CAN AvE- I-vut"VVtJ7
October 8, 1986
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: GARY PLOTZ
SUBJECT: POLICY FOR EXTRAORDINARY WASTEWATER RELEASES
(example: LACTOSE)
The attached bill has been reviewed by Marlow, Ken, Ralph and myself.
It is our recommendation that the following policy be implemented,
as we anticipated more of these types of waste releases in the
future.
"The city shall be reimbursed the actual costs of treating the
waste; plus fines, if any; plus a surcharge of $500 or 10% of the
(actual cost plus fine), whatever is greater."
In this particular case this billing would be:
Actual cost $ 522.58 (see attached memo)
Fines -0-
Surcharge (minimum) 500.00
$1022.58
cc: Randy DeVries
Ralph Neumann
Ken Merrill
Marlow Priebe
F (612) 587.5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON. MINN. 55350
M E M O R A N D U M
DATE: September 9. 1986
TO: — Ken Merrill — — — — — — — — — — — — — — — — — — — — — — —
FROM: — Randy ReVries — — — — — — -- — — — — — — — — — — — — — —
SUBJECT: Billing of Hercules for Lactose — — — — — — — — —
The following are the actual costs for treating the waste from Hercules
from August 19, 1986 - August 21, 1986.
1. One 40 h.p. air blower - $40.00 /day for six days $240.00
2. Manpower - six hours 105.00
3. Polymer for dewatering 87.58
4. Sludge pumping 35.00
5. Sludge dewatering 55.00
CC: Marlow
Gary
Ralph
$522.58
11
s
RESOLUTION CONCURRING IN RESOLUTION
OF MUNICIPAL POWER COMMISSION AUTHORIZING
THE EXERCISE OF CERTAIN POWERS OF A
MUNICIPAL POWER AGENCY UNDER
MINNESOTA STATUTES, SECTIONS 453.51 to 453.62
WHEREAS, the Hutchinson Utilities Commission of the
City of Hutchinson has heretofore adopted a resolution pertain-
ing to the exercise of certain powers of a mtiinibipal power
agency;
WHEREAS, the City Council of the City of Hutchinson
deems it necessary and expedient that the City be authorized
to exercise said powers through the Commission;
NOW THEREFORE, BE IT RESOLVED by the City Council of
the City of Hutchinson, Minnesota, that the resolution of the
Hutchinson Utilities Commission authorizing the exercise of
certain powers granted to a municipal power agency by Minnesota
Statutes, Sections 453.51 to 453.62 is hereby concurred in and
that all provisions thereof are incorporated herein by reference,
adopted and approved.
0
A RESOLUTION AUTHORIZING EXERCISE OF
CERTAIN POWERS OF A MUNICIPAL POWER AGENCY
UNDER MINNESOTA STATUTES, SECTIONS 453.51 to 453.62
WHEREAS:
A. Minnesota Statutes, Sections 453.51 to 453.62
provide means for Minnesota cities which own and operate electric
utilities to secure an adequate, economical, and reliable supply
of energy by exercising powers of a municipal power agency pursuant
to said sections;
B. The Hutchinson Utilities Commission of the City of
Hutchinson operates the City electric utility and the Commission
has full control, operation and management of the electric utility
pursuant to the City Charter.
C. The Commission proposes to arrow money to finance
improvements to the electric utility and nterest in integrated
transmission facilities located outside of the City.
D. The Commission constitutes
the City within the meaning of that term
Statutes, Section 453.52, Subdivision 7;
the conditions required to exercise thro
powers of a municipal power agency under
Section 453.51 to 453.62.
the "governing body" of
as defined in Minnesota
and the City fulfills
iah the Commission the
Minnesota Statutes,
NOW, THEREFORE, BE IT RESOLVED by the Hutchinson Utilities
Commission of the City of Hutchinson as follows:
1. The Commission hereby determines that pursuant to
the authority conferred upon it by Minnesota Statutes, Section 453.56,
the City may exercise through the Commission the following powers
granted to a municipal power agency by Minnesota Statutes, Sections
453.51 to 453.62, to -wit:
(a)
Minnesota
Statutes,
Section
453.54,
Subdivision
2
(b)
11
453.54,
Subdivision
8
(c)
of
453.54,
Subdivision
9
(d)
453.54,
Subdivision
11
(e)
453.54,
Subdivision
15
(f)
453.54,
Subdivision
16
(g)
"
453.55
(h)
453.56
(i)
"
453.59
(j)
"
453.60
(k)
453.62
2. Nothing herein shall be construed as (1) limiting the
powers granted to the City Council under the City Charter with regard
to the Commission, or (2) limiting the full, absolute and exclusive
control of and power over the City Light and Power Plant and distribution
system reserved to the Commission under the City Charter; nor shall
the resolution empower the City through the Commission to grant a
mortgage or security interest in light and power plant system.
3. Pursuant to Minnesota Statutes, Section 453.58, Sub-
division 2, and upon adoption of a resolution of the City Council
concurring in this resolution, a copy of this resolution shall be
published in the official newspaper of the City and no action may be
brought and no defense may be interposed in any action brought more
than 30 days after said publication, placing at issue the validity
of any provision of this resolution or the power of the City to make
any contract or to issue any bond, note, or other obligation authorized
hereby through the Commission.
0
i
0
Ehleps and Associates, Inc.
L E A D E R S IN P U B L I C F I N A N C E
October 27, 1986
Mayor and Members of
the City Council
37 Washington Avenue West
Hutchinson, MN 55350
RE: Public Utility Commission and City Financing and Tax Reform Act of 1986
Dear Mayor and Council Members:
Last Thursday, City Staff and I met with representatives of the Hutchinson Public
Utilities Commission (P.U.C.) regarding the issuance of Revenue Bonds.
The resolution before the City Council grants certain powers and authority to the
•P.U.C. The specific items that are not consistent with past City financing policy
are those powers that would permit the P.U.C. to negotiate the sale of bonds. The
P.U.C. Board Members present have advised they do not intend to negotiate but
rather advertise and hold a public sale. It would be in order to drop those
specific powers.
is
The P.U.C. will not be able to complete contract negotiations for a bond sale and
delivery before 12/31/86. Apparently a closing after 12/31/86 would change the
economics of the project. P.U.C. members will be present to explain the.projects.
The project seems to be worthy and, therefore, in spite of little notice, the
City's issues will have to be considered after February 1, 1987.
I still have concerns regarding the rating and the impact of this issue and
specifically the presentation to Moody's. It is imperative that one of the City
Staff Members be made aware of all material submitted and presented to Moody's.
It is imperative that we plan immediately for the City's financings which include
refunding higher interest rate debt, Sewer Facility Bonds and 1987 and 1988
Improvments.
This revenue issue will trigger questions from Moody's regarding our Capital
financing especially since we had not disclosed our plans to issue these revenue
bonds.
OFFICES IN MINNEAPOLIS AND WAUKESHA
507 Marquette Avenue • Minneapolis. MN 55402 -1255 •612- 339 -8291
i
• At our session, it was announced that the revenue bonds might be taxable instead of
tax - exempt. If this occurs, our concerns about rebate and higher interest cost on
Sewer Bonds is reduced.
In summary, the project appears to be a strong public purpose for the P.U.C. Other
than the changes regarding City Capital financing policy (i.e. competitive sale of
bonds) the matter probably should go forward.
Very truly yours,
EHLERS LNO ASSOCIATES, IV.
William E. Fahey
President and Chief Executive Officer
WEF:nel
•
Ll
(612) 587 -5151
f/UTCH'
CI Y OF HUTCHINSON
97 WASH'NGTON AVENUE WEST
M E M O R A N D U M
DATE: —October 23, 1986
------ -- -- - - --
TO: MAYOR AND CITY COUNCIL
FROM: RALPH NEUMANN - STREET DEPARTMENT
SUBJECT: AWARDING_ BACYHOE BID FOR CEMETERY -
T -----------
Five dealers submitted bids in our invitation to replace the 30 year old
backhoe for the cemetery.
The unit we recommend is a basic unit with no optional equipment from
Carlson Lake State Equipment Company Model 210C 1986 John Deere. Their
bid price of $24,439 less $1,000 trade -in for a net bid of $23,439
was low.
/pl
FG,
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON. MIPJN 55350
M E M O R A N D U M
DATE: __O her 29, 1986 - - - --
TO: MAYOR AND CITY COUNCIL
PROM: DOUG MEIER - MOTOR POOL, CITY OF HUTCHINSON
SUBJECT: AWARDING BACKHOE BID FOR CEMETERY
- - - - - - - - - '- - - - - - T - - - - - - - - - - - - - - - -
I recommend to the city council that they consider replacing the 1956 Ford
Tractor Loader Backhoe at this time.
After reviewing the bids received from various dealers it is my opinion
that the Model 210C John Deere Bid by Carlson Lake State Equipment Company
of Burnsville, MN would best meet the needs of the city of Hutchinson.
Carlson Equipment was low bidder for all models of this size. Teply
Equipment of Glencoe, MN was $244.00 lower but they bid a 1982 300B
John Deere tractor. This model is no longer in production and was
replaced by the Model 210C John Deere Bid by Lake State.
DM /pl
(612) 587 -5151
CITY OF HU'ICHINSOJV
37 WASHINGTON AVENUE WEST
-�-- HUTCHINSON, MINN. 55350
•
M E M O R A N D U M
DATE: October 28, 1986
TO: Mayor G City Council
—
---------- — — — — — — — — — — — — — — — — — — —
FROM• Water Billing Department
-- — — — — — — — — — — — — — — — — — — — — — — — — — — — —
SUBJECT: Delinquent water accounts for the month of October
------------------------------
This is a listing of the delinquent water accounts for the month of
October. Recommend water service be discontinued on Monday, November
3rd, 1986 at Noon.
David Norton Chris Peterson
565 Fourth Av SW 550 Harmony Ln
Hutchinson MN 55350 Hutchinson MN 55350
565 Fourth Av SW 550 Harmony Ln
2- 070 - 0565-081 2 -465- 0550 -083
80.65 94.64
Promises 10/31/86 cc: JR Investments
320 Boulder Cir
Hutchinson MN 55350
E Duesterhoeft Jim Graham
715 Harrington St 230 Lynn Rd
Hutchinson MN 55350 Hutchinson MN 55350
715 Harrington St 230 Lynn Rd
2- 470 - 0715 -031 2- 670 - 0230 -072
122.94 81.04
Promises 11/03/86 Promises $40.52 10/28
$40.52 11/14
• Keith Krommenhoeck
544 fladson Av
Hutchinson MN 55350
544 Madson Av
2- 675 - 0544 -031
117.57
Promises 11/01/86
Chris Johnson
626 Harmony Ln
Hutchinson MN 55350
626 Harmony Ln
2- 465 - 0626 -081
69.50
Darol Wylie
400 Lynn Rd
Hutchinson MN 55350
400 Lynn Rd
2 -670- 0400 -017
35.00
9 -Q-
POLICE DEPARTMENT MEMO DATE 10 -17 -86
TO 201
• FROM 207
SUBJECT Need for a Stop Sign
It has been brought to my attention that there is
a definite need for a stop sign at the north exit of
Country Club Terrace and California Street. The
residents informed me that there have been many near
accidents and it is a dangerous situation. Doug from
Street Department stated the council must okay it first,
so I am requesting it be brought to their attention.
7'
0
q—�e 41)
f , (612) 587-5151
IAV So IV
M-'TCHINSON, MINK 55350
M E M O R A N D U M
DATE: October 22, 1986
TO: Mayor & City Council
— ----------------------- - - — — — —
FROM: —Ralph Neumann, Maintenance Operations Director
-----------
SUBJECT: Traffic Signs
------------------------ - - - - --
Now that School Road North is open to County Road 12, it is my recommenda-
tion to install stop signs on Seventh Avenue Northwest and Eighth Avenue
Northwest where they intersect with School Road; also Rolling Oaks Lane.
Also, with the heavy flow of traffic this road will generate along with
all the multiple housing, I would recommend that both sides of School
Road North be posted:NO PARKING - 2 A.M. to 6 A.M.
NOVEMBER 1 TO MAY 1
/ms
0
(572) 527.5151
CITY 0 171UT SON
.j�i1U %cal <
37 WASH1NG7ON AVENUE WEST
.'''•✓' uK� ,CSC %1! X5350
M E M O R A N D U M
DATE: October 22, 1986
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Consideration of Preliminary and Final Plat Requested by John Miller
It is the recommendation of the Planning Commission to approve
the Preliminary and Final Plat requested by John Miller to be
known as Campbell Lake Addition.
0
q-JE,
n (672) 587.5151
;varcv CI 77 OF ryUa CHfNSON
37 WASHINGTON AVENUE WEST
HUTCHINSON. MINN. 55350
M E M O R A N D U M
DATE: October 22, 1986
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Prelimin
as subm,.
and Final Plat of "Campbell Lake Addition"
Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a preliminary and
final plat.
HISTORY
On September 24, 1986, Mr. John E. Miller submitted an application for a prelim-
inary and final plat to be known as "Campbell Lake Addition ", located in Lot 1,
Block 3, Clark's Second Addition. A public hearing was held at the regular
meeting of the Planning Commission on Tuesday, October 21, 1986, at which time
there was no one present who objected to the request.
FINDINGS OF FACT
1. The required application and plat maps were submitted and the
appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, October 9, 1986.
3. Director of Engineering, Marlow Priebe submitted certification that the
proposed plat meets all the requirements of the Subdivision Ordinance as per
Preliminary and Final Plat Data.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned preliminary and final plat of be approved.
Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson .
9 -je
r, unloa otMrra. /�' s HYDRANT (BM.)
28060 SO., FT.
/ r r
i w
.1i•S _ _ __ ...'279']5
it 60
�'.
41240 $O.FT.
O ST. w•i RT
, z91. r ?
1189.10' .'E
Y� 33840 ".50 FT
Q • 1!
242: 3
\\ 11891401 O E
•� �_ .,r 2 700 SO- FT. d a
W o, m m i
N A
Sanw
0) =]9
W t N n M n 1
1 , 1
32T� ) ST wn.
umed —� 211 '9 I —•. = _ b V
J � 1
180!SO.:FT. ;n
Ide a
-1929) i .. I <
j is I
17, 1986
/ _1189.•10: -E.— — — 71 v
cording
h'
of 39 ,.00 SO. FT'! .�'m '? S•
.. r
:0 96
�•�-340.00
Son. r n
CI ry b N89.40'00 -E J J J ^0 ' I Ins 56.96
N ♦ y
V v a ym. / � ^� / NOTE Son. sewer,
are consVIVra _ -
.t .. .. -_
LowtWn onC
Elevations In
q- -
(612) 587 -5151
I, CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HJTCHINSON MINN 55350
M E M O
DATE: October 8, 1986
TO: P anning Commission and
Vity Council
FROM: Director of Engineering
RE: Preliminary and Final Plat
Campbell Lake Addition
I hereby certify that the preliminary plat and final plat of Campbell Lake
Addition, submitted to the City, meets all the requirements of the
Subdivision Ordinance as per "PRELIMINARY PLAT DATA" and "FINAL PLAT DATA"
The plat is Lot 1, Block 3 of Clark's Second Addition. Previous projects
include the following inplace improvements for all or part of the plat:
Storm Sewer
Sanitary Sewer Lift Station
Sanitary Sewer
Watermain
Sanitary Sewer and Water Service Leads
Street Grading
Gravel Base
Curb and Gutter
The Parks and Playground Contribution has been completed, previously, by
land dedication.
Marlow V. Priebe
Director of Engineering
MVP7pv 0
1 -C,
RESOLUTION NO. 8413
RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT
OF CAMPBELL LAKE ADDITION
WHEREAS, John Miller, owner and subdivider of the property proposed to be
platted as CAMPBELL LAKE ADDITION has submitted an application for approval of
the preliminary and final plat of said subdivision in the manner required for
platting of land under the Hutchinson Ordinance Code, and all proceedings have
been duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the
regulations and requirements of the laws of the State of Minnesota and the
ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described lands in McLeod
County, to -wit;
Lot 1, Block 3, Clarks Second Addition
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. That said plat of CAMPBELL LAKE ADDITION is hereby approved and
accepted by the City as being in accord and conformity with all ordinances, City
plans and regulations of the city of Hutchinson and the laws of the State of
Minnesota.
2. That the City Clerk is hereby directed to file a certified copy of this
resolution in the office of the County Recorder for their use as required by
M.S.A. 462.358(3).
BE IT FURTHER RESOLVED THAT such execution of the certification upon said
plat by Mayor and City Clerk, as required, shall be conclusive showing of proper
compliance therewith by the subdivider and City officials charged with duties
above described and shall entitle such plat to be placed on record forthwith
without further formality.
Adopted by the City Council this 28th day of October, 1986.
ATTEST:
Gary D. P otz
City Administrator
Paul L. Ackland
Mayor
J-E•
-- a -
TO:
FROM:
SUBJECT
�J
1+(612) 587 -5151 Nc 0 AI
37 V6'ASHI NO TIC V A b Er :'UE WES T
HUTCHINSON, M/NN. 55350
M E M O R A N D U M
DATE: October 22, 1986
Hutchinson City Council
Hutchinson Planning Commission
Consideration of Variance Requi
County of McLeod
st Submitted
Graff to the
The Planning Commission recommended to approve the request of a
variance submitted by Larry Graff for a proposed addition to the
KDUZ /KNJR studio.
9 -F
0
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, October 21, 1986
1. CALL TO ORDER
The meeting was called to order by Chairman Roland Ebent at 7 :30 p.m, with
the following members present: Marlin Torgerson, Spencer Beytien, Thomas
Lyke, Bruce Drahos and Chairman Ebent. Members absent: Elsa Young and
Larry Romo. Also present: City Administrator Gary Plotz.
2. MINUTES
Mr. Beytien made a motion to approve the minutes of the regular meeting
dated Tuesday, September 16, 1986. Seconded by Dr. Lyke, the motion
carried unanimously.
3. PUBLIC HEARINGS
(a) CONSIDERATION OF PRELIMINARY AND FINAL PLAT REQUESTED BY JOHN MILLER
Chairman Ebent opened the hearing at 7:35 p.m. with the reading of
publication #3625 as published in the Hutchinson Leader on Thursday,
October 9, 1986. The request is for a prenary a— nominal plat to
be known as Campbell Lake Addition.
Administrator Plotz explained that the combination of preliminary and
final plat is allowed provided the plat is complete.
Discussion followed, with a motion by Mr. Torgerson to close the
hearing and recommend City Council approval of the platting request.
Seconded by Dr. Lyke, the motion carried unanimously. The hearing
closed at 7:37 p.m.
4. OLD BUSINESS
(a) DISCUSSION OF CORRESPONDENCE ON BOARDING AND LODGING FACILITIES
Adminstrator Plotz explained his understanding of various city ordin-
ances on boarding and lodging homes for the elderly. Primarly a
conditional use permit is required if there are 6 or less occupants
and that boarding homes with 7 or more are in R -3 zoning. There was
nothing in the city ordinances limiting the inside of the building
since that is regulated by the state.
Discussion followed as to amending the ordinance for boarding and
lodging homes for the elderly. Any changes would not affect present
homes in operation since they are "Grandfathered in" to the present
ordinance.
Mr. Torgerson made a motion instructing staff to draw up the ordinance
. stating that Boarding and Lodging Home for the Elderly with 6 or less
occupants be zoned R -2 and 7 or more to be zoned R -3. Seconded by
Mr. Beytien the motion carried unanimously.
1
(b) CONTINUED DISCUSSION OF ELIMINATION OF PLAYGROUND PARK AT COUNTRY CLUB
TERRACE
Administrator Plotz explained that staff recommended 10% of Mobile
Home Parks be designated as recreation area as stated in ordinance
Section 8.04.02.
Mr. Gordon Hedland, owner of Country Club Terrace, reviewed the
request of elimination of playground park at Country Club Terrace. He
presented the survey which was given to each mobile home owner in the
park explaining the problems of the playground area. The results were
as follows: 150 people responded, with 30 saying "yes" they wanted
the park to remain and 120 answered "no" or "no opinion ".
Much discussion followed as to the proposed use of the lots now used
as park, the suggested area that might be used for recreation and
reviewal of the ordinance on Mobile Home Parks.
Mr. Torgerson made a motion to deny the request to eliminate the
playground park at Country Club Terrace based on Section 8.04.02 and
that staff survey other cities on their Mobile Home Park ordinance as
to recreation area designated. Seconded by Mr. Beytien the motion
carried unanimously.
(c) VARIANCE REQUEST DENIAL (REQUESTED BY DR.KUEHL)
Chairman Ebent noted that the variance request submitted by Dr. Kuehl
to the county has been resolved. It needed no further discussion of
the planning commission.
(d) RESIGNATION OF MR. SHU -MEI HWANG FROM THE COMMISSION
Mr. Bruce Drahos was welcomed to the commission by Chairman Ebent as
the member appointed to fill the term opened by the resignation of Mr.
Hwang.
Chairman Ebent made a motion to appoint Dr. Lyke to the position of
Vice - Chairman for the remainder of Mr. Hwang's term. Seconded by Mr.
Torgerson the motion carried unanimously.
(e) VOLUNTEER RENTAL INSPECTION PROGRAM
Administrator Plotz explained the voluntary program of rental
inspection as an alternative to the previous public hearing. Staff
recommended a notice be put in the Hutchinson Leader on free or
voluntary inspections.
Discussion followed as to the inspections being no cost and no penalty
with a liberal time period given to correct any safety problems in a
building with rental units.
Several landlords were present to express their concerns with this type
of program.
2
Wayne Kenning, Peterson - Paulson Realty, suggested two concerns he had
with the program: 1) The landlord should be included and present at
the time of inspection. 2) There be a control on actual needs in
order to comply with safety requirements, keeping in mind the cost
burden to the landlord and indirectly to the tennant.
Judy Kopesky, Century 21, made several comments on other possible ways
to control the safety of rental units. She suggested that education
of tennants is basically needed and that a letter should be made
available to inform the people looking for units to rent.
It was the concensus of the commission to invite one representative
from each Real Estate Office to a meeting with City Staff for the
purpose of composing a letter for safe rental property.
5. NEW BUSINESS
(a) VARIANCE ON KDUZ /KNJR PROPERTY
Larry Graff, of KDUZ /KNJR, presented a variance request on the
proposed addition to the KDUZ studio.
Discussion followed on the boardering property and side yard setbacks.
Mr. Torgerson made a motion to recommend approval of the variance to
City Council. Seconded by Mr. Beytien the motion carried unanimously.
. 6. OTHER BUSINESS
C�
(a) Administrator Plotz explained a letter sent to Marie Ewald pertaining
to 'other than elderly" living in her boarding facility. There is one
handicapped person living there, who is not "elderly ", formerly from
another boarding care home.
After discussion of the circumstances, Chairman Ebent directed Mr.
Plotz to inform the owner by letter that she would not need a condi-
tional use permit at this time since only one handicapped person is
living at the facility.
(b) Chairman Ebent suggested that commission members consider going to the
"Annual Planning Institute" to be held December 12 and January 21.
Interested members should contact Bonnie at City Hall to be
registered.
7. ADJOURNMENT
There being no futher business, Mr. Torgerson moved to adjourn the meeting.
Seconded by Mr. Beytien the motion carried unanimously. The meeting was
adjourned at 9:26 p.m.
3'
W 37 (612) 587 -5151
CITY OF HUTCHINSON
WASHINGTON AVENUE WEST
TCHI:NSON. MINN 55350
October 28, 1986
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: HAZEL SITZ, PERSCNNEL COORDINATOR
RE: SUMMARY OF MERIT REQUESTS FOR SEPTa1BER - OCKMER
Attached are recoimiendations fran directors for merit adjustments for
employees with anniversary dates in September and October. The recommendations
are summarized below.
r a• = II
INCREASE PIACUAEqT MERIT
9 -�
ADMINISTRATION (by Gary Plotz)
Dean O'Borsky
(review pending)
Bruce Ericson
2%
Level
4;
January, 1985
Hazel Sitz
1.5%
Level
4;
January, 1985
Eileen Torry
18
Level
4
July, 1981
Marilyn Swanson
1.5%
Level
4;
January, 1985
FINANCE (by Ken Merrill)
Roberta Tabberscn, Finance Tech.
15fi/hr (1.6 %)
Level
4
July, 1984
ENG RING (by Marlow Priebe)
Pat VanderVeen, Secretary
2%
Level
4'g
January, 1985
PARKS & RDCREATIC N (by Bruce Ericson)
Mark Larson, Park Maint Operator
2%
Level
4
July, 1984
Mark Weis, Civic Arena Maintenance
28
Level
4
July, 1984
STREETAQATER (by Ralph Neumann)
Dick Nagy, Chief Water Operator
28
Level
4
July, 1983
Ken Wichten an, Mechanic
28
Level
431
July, 1984
Curt Paulsen, Street Maint Operator
18
Level
5'
July, 1981
TRANSIT (by Hazel Sitz)
Marvin Latzig, Bus Driver
2%
Level
4;
July, 1984
Audley Jorgenson, Bus Driver
1%
Level
4;
July, 1984
POLICE (by Dean O'Borsky)
Scott Schwartz, Sergeant
2%
Level
53/4
January, 1985
Jean Gray, Dispatcher
2%
Level
3
July, 1984
Rita Bentz, Dispatcher
28
Level
4
July, 1984
Charles Brill, Part Time Officer
2%
Level
4
-
Scott Streachek, Part Time Officer
4%
Level
2
-
9 -�
' r/ !612) 587.5151
N rcy' CITY OF HUTCHINSON
S37 WASHING TON AVENUE WEST
N 'TCNINrSnn: n +ir\,N 553rn
October 22, 1986
TO: MAYOR & CITY COUNCIL
---------------------------------- --- -- ----------------- - - - - --
FROM: KEN MERRILL, FINANCE DIRECTOR
--------------------------------- ------- ----- ---- ------- - - - - --
SUBJECT: FININACIAL CONSULTANT FOR WASTEWATER TREATMENT PLANT
------------------------------- ---- -- ------------------- - - - ---
At the last weeks council meeting the decision to retain
Donahue & Associates was made. With the engineerino firm in
place I would now ask to have a financial consultant named for
this pre iect.
To begin the planning and structuring of debt for this
Project it is important to name the consultant soon. We
have established a good relationship with the people at Ehlers &
Associates and Bill Fahey. The firm has served our needs well
over the past years and do a good iob of marketing our bonds.
I would request the council authorize the use of Ehlers &
Associates as financial consultant for the waste water treatment
plant proiect.
0
9 POLICE DEPARTMENT MEMORANDUM DATE October 24, 1986
0
0
TO Mayor and City Council
FROM Dean O'Borsky, Chief of Police
SUBJECT Schools and Conferences
I enrolled Officer Robert Ringstrom in a Barricaded Suspects and Hostage
Situation Tactical Supervision Class on October 27 -28 at Eagan Police
Department.
This request was not submitted to Council prior to his enrollment because of
the short notice received by me and the fact that I was waiting to meet with
the finance director on the department's current budgetary situation regarding
conferences and schools.
I felt this course was important enough to make an exception. Mr. Merrill
issued a check for $125.00 to cover registration cost of the school.
All further requests for schools will be denied by me until the budget over -run
is resolved.
This is to request, retroactive, approval for Officer Ringstrom to attend
this course.
•
REGULAR COUNCIL MEETING
October
28, 1986
repairs
WATER & SEWER FUND
Mankato Mach Trucks
repairs
359.54
*North Central Section AWWA
registration fee
$ 15.00
Standard Spring Co.
*University of Mn
additional fee soil samples
30.00
parts
*National Seminars
registration fee -Diane Olsen
39.00
9.18
Dixie Petro Chem. Inc.
chemicals
395.00
Jims Auto Salvage
Hach Co.
parts
46.09
November life ins.
Van Bergen & Markson Inc.
stator
243.45
96.78
Western Chem. Co.
chemicals
230.96
Physicians Health Plan
Allen Office Products
supplies
11.20
supplies
Crow Chemical
cleaning supplies
61.60
224.93
Central Garage
Sept. repair jobs
575.71
Town & Country Tire
Curtin Matheson Scientific
chemicals
15.86
parts & repairs
Firemans Ins. Fund
LTD Nov. ins.
49.31
$ 2591.23
Feed Rite Controls Inc.
chemicals
425.00
Juul Contracting
repair water service -Mikes Mobile
1706.60
Logis
computer charges
784.89
Mn. Mutual Life Ins.
November life ins.
48.67
Nalco Chemical Co
chemicals
364.00
Physicians Health Plan
November medical ins.
998.45
Quades
repairs
211.27
Sun Life of Canada
November dental ins.
146.61
Viking Safety Products
gloves
44.52
Water Products Co.
meter parts
119.48
•
$ 6562.67
CENTRAL GARAGE FUND
Boyum Equipment Inc.
parts
$348.00
Darrells Auto Repair
repairs
385.71
Mankato Mach Trucks
repairs
359.54
Prismo Safety Corp
parts
8.92
Standard Spring Co.
parts
413.40
Ag Systems Inc.
parts
15.00
Big Bear
parts - supplies
9.18
Firemans Ins. Fund
Nov. LTD ins.
6.79
Jims Auto Salvage
parts
10.00
Mn. Mutual Life Ins.
November life ins.
6.51
Northern States Supply
parts & tools
96.78
Plowmans Inc.
parts
45.56
Physicians Health Plan
Nov. medical ins.
157.14
Rockmount Research
supplies
119.58
Schmeling Oil Co.
oil
224.93
Sun Life of Canada
Nov. dental ins.
22.67
Town & Country Tire
repairs
31.50
Wigen Chev. Co.
parts & repairs
330.02
.
$ 2591.23
/ / - zq
-2-
GENERAL FUND
of Natural REsources
boat registration fees
$ 40.00
•*Dept.
*D.O.E.R.
social security
10.30
*Dept. of Natural Resources
boat registration fees
9.00
*Dept. of Natural Resources
snowmobile reg. fees
22.00
*National seminars Inc.
registration fees for 4
156.00
*Dancer LTD
registration fee
125.00
*Commissioner of Revenue
arena sales tax
100.37
*National Seminars Inc.
registration fee for 2
78.00
*Dept. of Natural REsources
boat registration fee
27.00
*Dept. of Natural Resources
snowmobile reg. fees
92.00
Alaskan
motor and seal kit
690.68
Brunner Sales
solar salt
25.90
Central Garage
vehicle rental
74,177.00
Clareys Safety Equipment
supplies
132.50
C.Henry Kempe National Center
guidebook
3.75
Cargil Salt Division
deicing salt
906.62
Corn. of Transportation
airport stripping
449.25
Construction Analysis Inc.
professional fees
10,000.15
Express Photo Lab
film process
6.56
Federal Express
express charges
14.00
HCVN Channel 10
frnachise payment
750.00
Jayco Products Inc.
aviation gas
3289.84
Lake Jennie Sports
refinish guns
100.00
Orchestra Hall
46 tickets
570.40
Ottos Tree Service
stump removal
562.28
•Thorbeck
& Lambert Inc.
Roberta Tabberson
professional fees
noon lunch for 4
6102.00
15.67
Eileen Torrey
dept. reg. state conv.
18.95
Gale Boelter
referee
40.00
Matt Hayden
head coach
90.00
Jack Hogan
coach
90.00
PaT Moran
tackle football coach
96.00
JOHN Schmid
coach
90.00
Rick Schmidt
referee
150.00
Brent Schmeling
football referee
80.00
Russ Willard
youth football coash
90.00
Todd Wright
football coash
78.00
Greg Cichy
football referee
100.00
Orlin Henke
state fire chief conv.
41.99
Brad Emans
state fire chief conv.
36.05
Jean Hartelt
refund
10.00
Mary Monahan
trip refund
6.00
Merle Beytien
trip refund
6.00
Myrtle Daws
trip refund
6.00
Rita Stevens
trip refund
6.00
Dorothy Christensen
trip refund
6.00
Eileen Krisean
trip refund
6.00
Carol Wright
pumpkins
11.70
Carolyn Schumann
dep. reg. conf.
31.57
Joleen Runke
logis meeting
4.19
James Marka
bldg. code meeting
3.76
•
Lori Adamietz
initial uniform pants
24.00
-3-
Allen Office Produc is
•American Welding Supply
Ben Franklin Store
Central Garage
Coast to Coast
Co. Treasurer
Culligan Water Cond.
Don Streicher Guns
Eileen Goeders
Earl F. Anderson Assoc.
Firemans Ins. Fund
Feed Rite Controls
Great Plains
George Field
Guardian Pest Control
Holmsten Ice Rinks
Hager Jewelry
Home Bakery
Hutch Plbg & Htg.
Insurance Planners
League of Mn. Cities
League of Mn. Cities Trust Ins.
Logis
Marco Bus. Products
Mn. Mutual Life Ins. Co.
Kenneth B. Merrill
Mn. U.C. Fund
Northern States Supply
National Fire Prot. Assn.
Olsons Locksmith
Homer Pittman
Peterson Bus Service
Pitney Bowes Credit Corp.
Physicians Health Plan
quades
Rockite Silo Co.
Shopko
Standard Printing
Sun Life of Canada
James Schaefer
United Bldg. Centers
Xerox Corporation
r 1
LJ
supplies
$ 66.87
rental of cylinder
6.00
supplies
11.14
Sept. repair jobs
5933.78
supplies
2.54
dl fees
171.50
water
38.52
supplies
91.00
contract payment
1500.00
signs
250.36
nov. ltd ins.
606.51
chemicals credit
(130.00)
supplies
80.92
clothing allowans & state fire conv.
400.82
pest spraying
36.25
foam tape
26.49
name plate
5.00
supplies
23.98
SUMP pump
99.95
insurance coverage
10,811.00
membership dues
3957.00
insurance coverage
10,396.25
computer charges
3951.76
service typewriters
119.88
Nov. life ins.
487.63
fin. officers mtg.
124.79
unemployment compensation- Stille
493.00
supplies
51.29
membership dues
74.50
repair lock set
20.00
bldg, code meeting
4.52
coach & van rental
506.00
mail- mach /scale
202.00
Nov. medical ins.
10,141.64
supplies & repairs
177.89
supplies
8.25
supplies
147.89
letterheads & door knockers
144.50
nov. dental ins.
1535.60
-� Oct. compensation
1031.00
supplies
56.06
dry ink & maint.agreement
741.00
$ 153,973.56
.BOND FUNDS
Federal Revenue Sharing
City of Hutchinson
BONDS OF 1985
Juul Contracting
BONDS OF 1984
Juul Contracting
POOL & REC. CONST. FUND
Game Time
MUNICIPAL LIQUOR FUND
Griggs Cooper & Co.
Ed Phillips & Sons
Twin City Wine Co.
Quality Wine & Spirits Co.
City of Hutchinson
DOER
PERA
Ed Phillips & Sons
Griggs Cooper & Co.
Quality Wine & Spirits
Twin City Wine Co.
0
close out account $555,929.93
final estimate construction $2968.89
final estimate construction $3682.50
flag pole $517.13
wine &
liquor
$1928.10
wine &
liquor
1951.06
wine &
liquor
353.14
wine &
liquor
1143.26
payroll
4211.64
social
security
281.20
retirement funds
165.11
wine &
liquor
805.99
wine &
liquor
1551.77
wine &
liquor
1137.93
wine &
liquor
1398.09
14,927.29
0
rr (�egttn"1}`k-
rL'� /
eyr a'�
KA td
FOR YOUR INFORMATION
CONSTRUCTION • ANALYSIS AND MANAGEMENT INCORPORATED
7401 CENTRAL AVENUE NORTH EAST • MINNEAPOLIS • MINNESOTA 55432
MEMORANDUM
FROM:
CONSTRUCTION
ANALYSIS AND MANAGEMENT, INC.
Duane Warren
SUBJECT:
HUTCHINSON PRECONSTRUCTION MEETING
October 13,
1986 at 8:30 a.m.
C.A.M. P.N.
86 -610
ATTENDING:
Duane Warren
- CAM
Don Rettman
- RETTMAN CONSTRUCTION
CC:
Dick Burgart
- Building Committee Chairman
Gary Plotz -
City Administrator
Ralph Neuman
- Director of Maintenance
Dean O'Borski
- Chief of Police
John Wolf -
Thorbeck & Lambert, Inc.
OCT 1986
RECEIVED
BY
Meeting was held prior to start of demolition for the purpose of
reviewing the requirements of the specifications regarding approvals,
permits, and procedures. Plan was also reviewed and Don Rettman
indicated that he fully understood the requirements as outlined
and had contacted all parties except the water department.
After this meeting I touched base with Gary Plotz to inform him
that the work was in progress in accordance with the specifications
and that any questions should be directed to this office.
Dean O'Borski was contacted to inform him of progress.
Ralph Neuman was contacted (he was not in office so left word
with person in charge) to inform him that the demolition was anticipated
to be completed by Wednesday, October 15, 1986, and the maintenance
department should be prepared to proceed with erection of fencing
as required. I was informed that the needed materials had been
purchased and were ready for installation.
END OF MEMO
TELEPHONE 1612) 786 -7151
(612) 587 -5151
JWJ37 ITY OF HUTCHINSON
i WASHINGTON A VENUE WEST
CHINSON, MINN 55350
October 15, 1986
Mr. James McClure
S & L Rehabilitation
Highway 7 'Nest
Hutchinson, 04 55350
Dear Jim:
FOR YOUR INFORMATION
The Hutchinson City Council at their regular meeting of September 23, 1986
authorized the certification of $5,072,74 for 1985 Tax Increment Section
M 5.02 Agreement to the real estate taxes of Lot 10, Block 13, Si City of
Hutchinson for collection in 1987.
If you do not wish this to be done, payment in full can be made at City
Hall until November 15, 1986.
jr
0
Sincerely,
CITY OF HUTCHINSON
Gary Alotz
City Administrator
!612± 587.5151
N rcH'! CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
H'-/TC HLNSON- MINN 55350
FOR YOUR INFORMATION
October 22, 1986
TO: MAYOR & CITY COUNCIL
----------------------------------- --------- -- ---- ------ - - - ---
FROM: MIEN MERRILL, FINANCE DIRECTOR
-------------------------------------------------------- - - - - --
SUBJECT: COUNCIL CHAMBERS AUDIO SYSTEM
Personnel from Abbott looked at our audio system in the
council chambers. Basiciv the system seems to be working well
but there are some problems.
First Abbott's people are not sound specialists and though
they did look at the system improvements that could be made are
not fully understood by them.
In my conversation with the people from Abbott Electronic
thev found and advised the followinq:
1. Everyone must talk directly into the microphones for the
sound to be picked uo properly.
2 Cable TV is having trouble with their audio in the room.
Abbotts are working on a new cable to see if this solves the
problem. If not the recommendation is a separate microphone
system which they can adjust for cable tv purpose only. Our
system is set as high as it can be at this point.
:a. The room does not have good acoustics and the sound
fights it self and adds to the problem of the system.
4. Adding different or more microphones might inprove
the system some but the cost could be $1,000 or more and the
results may not be much better than present.
L.J
0
+ + ++
EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
NAME
I Tamara Ktmtzman
Carolyn Brock
FOR YOUR INFORMATION
DATE October 13, 1986
F_N77 »'l
0
15 - 5th Ave NW, Hutchinson
607 Roberts Road, Hutchinson
JOB TITLERecreation Aides - Handicapped Program
SUPERVISED By Bruce Ericson - Tracy Meisner
EMPLOYMENT STATUS X NEW EMPLOYEE OTHER:
FULL TIME _X PART TIME OR SEASONAL
PAY RATE T3
COMMENTS Per budgeted program
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS.
DEPARTMENT HEAD
_� �A� �k
PERSONNEL COORDINATOR
CITY ADIhINIS RATOR
Hutchinson Community Development Corporation
Board of Director's Meeting
September 4 b 5, 1986
St. Cloud, Minnesota
M I N U T E S
FOR YOUR INFORMATION
Members Present: Others Present:
Art Cooper John Bernhagen, Executive Director
Buzz Burich Gary Plotz, City Administrator
Chad Piehl
Tom Daggett
Glenn Matejka
Don Glas
The meeting was called to order by Vice President Art Cooper at 2:00 p.m.
September 4.
The two -day meeting began with a personal development profile and team develop-
ment strategy session. This event set the stage for many of the indepth
efforts to follow.
Motion by Piehl, seconded by Glas, to approve the minutes of August 7, 18, and
25, 1986, meetings. Carried.
. The Treasurer's report was accepted as reported.
Gary Plotz reported on the status of the City's involvement todate regarding
the water mains in the downtown business district. A report is due the first
week of October from Rieke Carroll Muller Associates, Inc. of their findings.
This report will be the basis for the City Council direction for water service.
This determination will relate directly to the Revolving Loan Fund and how it
can be used to assist main street businesses in regard to sprinkling systems,
energy upgrading, front and rear entrance remodeling and connecting corridors
as a complete financing package. At present, this is being developed by staff
from the City and HCDC.
A recommendation by the Public Information to redo the fact booklet this year
was agreed upon by the Board. The committee is involved in several advertising
projects.
Bernhagen reported that the fee schedule for the IRB funding to be paid to the
City by Hutchinson Telephone Company was acceptable to all parties.
An update of the Annual Meeting was given by Bernhagen.
The Economic Development Loan Fund was reviewed in detail by the Board. The
Finance Committee had done extensive work in preparing the document. Several
minor changes were made by the Board. A motion by Piehl, seconded by Daggett,
to approve the Economic Development Loan Fund document. Motion carried.
There being no further business, the meeting adjourned at 12:00 noon, September
5, 1986.
Hutchinson Community Development Corporation
Annual Membership meeting
September 8, 1986
M I N U T E S
The Annual Membership meeting was called to order by Vice - President, Art
Cooper. There being 20 members present, a quorum was declared.
The minutes were presented from the Annual meeting held September 9, 1985,
by secretary/treasurer, Chad Piehl. A motion by Mark Erickson, seconded by
Bob Peterson to approve as presented. Carried.
The President's Report was given by Art Cooper, Vice - President. The items
included in the report were: Community Profile
IRBs recommended
New Dimension Plating, Inc.
Star City Recertification
Revolving Loan Fund
Economic Development Loan Fund
The list of directors and terms were presented as follows:
Ron McGraw
Sept.,
1982- Sept.,
1985 Sept., 1985- Sept.,
Don Glas
Sept.,
1982- Sept.,
1985 Sept., 1985- Sept.,
Buzz Burich
Sept.,
1983 - Sept.,
1986
Art Cooper
Sept.,
1983- Sept.,
1986
Glenn Matejka
Sept.,
1984- Sept.,
1987
Tom Daggett
Sept.,
1984- Sept.,
1987
Chad Piehl
Sept.,
1984- Sept.,
1987
Motion by Mark Erickson and seconded by DuWaune Peterson to re -elect Art
Cooper and Buzz Burich to the Board. Carried.
Report of the following committees was given by Executive Director, John
Bernhagen. Sites and Building
Public Information
Finance
Business and Community Contact
Downtown Business Improvement
Specific Bylaws were addressed.
r�
LJ
1988
1989
Glenn Matejka moved to have the Board of Directors study the Bylaws and
come back with a recommendation at the next Annual meeting pertaining to having
more than 30 members. Seconded by Mark Erickson. After discussion, the
motion carried.
Meeting adjourned.
Secretary/treasurer
Chad Piehl
Hutchinson Community Development Corporation
M Re- organization Meeting of the Board of Directors
September 8, 1986
M I N U T E S
Directors Present:
Art Cooper, Vice President
Glenn Matejka
Chad Piehl
Buzz Burich
Tom Daggett
FOR YOUR INFORMATION
The meeting was called to order by Vice President, Art Cooper. Don Glas
and President McGraw were excused.
Nominations were the first order of business. Motion made and seconded to
elect President - Art Cooper
Vice President -T. A. (Buzz) Burich
Secretary /treasurer -Chad Piehl
Motion carried.
Meeting room expense at Board retreat will be paid by members.
A request was made to have regular Board meetings on the first Wednesday
instead of the first Thursday of each month. The next Board meeting will be
• Wednesday, October 1, 1986.
Motion to adjourn by Glenn Matejka, seconded by Tom Daggett. Carried.
0
Office of
- McLEOD COUNTY
a
Zoning Administrator
ocr uses
830 11th Street East - Court House
�EC£iVED
is GLENCOE, MINNESOTA 55336
Phone 864 -5551 Ext. 259
EDWIN E. HOMAN
Administrator
�o'SL95%
October 23, 1986
Mr. Tom Savage
Koglin Road
Hutchinson, MN 55350
FOR YOUR INFORM, TION
RE: Kuehl Variance Request
Dear Mr. Savage:
In view of your opposition to Dr. Kuehl's side yard variance request,
I am providing you with a copy of his letter of appeal that has been filed
with my office.
If you wish to comment, you may do so in writing or appear at the next
regular meeting of the McLeod County Board of Adjustment at 10:30 a.m. on
Thursday, October 30, 1986, in the County Commissioners' Room, Courthouse,
Glencoe, Minnesota.
EEH /san
Enclosure
cc /enc: ity of Hutchinson
CJ
Sincerely,
Eciwi man
McLeod County Zoning Administrator
V:
0
Telephone:
(612) 587 -2765
October 15, 1936
DR. J. W. KUEHL
CHIROPRACTOR
Mr. Ed Homan
Zoning Administrator
830 11th Street East -Court House
Glencoe, I-2I 55336
Dear Hr. Homan,
65 Fire Ave. N.W.
Hutchinson. Minnesota 55350
MiGEN -Eu
OCT ' - I`
I am writing you to request my appearance at the next County Adjustment
Board meeting. I understand that meeting is to be held on October
30, 1986.
The purpose of my appearance is to appeal the denial of the variance
for a reduction of the side yard setback from twenty feet to ten feet
at the September 25, 1986 meeting. I did not anticipate any opposition
from neighbors at the September meeting and therefore I did not address
their opposition.
Subsequent to the September Board meeting I have met with Mr. Savage
to discuss his objection as well as discuss my projected house plans.
. As a result of our meeting and discussion Mr. Savage has rescinded
his objection to my request for variance and therefore I would like
to present new evidence for appeal at the October 30, 1986 meeting.
I request that you contact Ys. Savage and confirm his dismissed
objection.
Factors creating hardship and necessity for side yard variance:
I. Unusual shaped piece of property created by the location
of Koglin Road resulting in a narrow dimension of high land
for a building site.
2. 2ccessive expenditure to fill wide dimension of low land
for building site. Estimate $20,000.00 to $25,000.00.
3. Expenditure for culvert in low land area from Koglin Road
to Campbell Lake. Estimate x;2,500.00 to $39000.00
4. :ctreme difficulity in building a house with attached garage
in highland area without the requested ten feet setback
from the side yard.
5. High land on lot only building site practical and drainfield
must dram toward low land.
0 6. Location of well preferred to be close to building site
upslope from drainfield.
page 2
In conclusion granting me the requested variance for reduction of the
side yard setback from twenty feet to ten feet to my knowledge would
not create inconvenience to any party. The only portion of my building
which would be located within the ten foot variance requested would
be a garage sidewall running East to West thirtyfive feet. The main
body of my house would be within the normal twenty foot side yard
requirement. The distance between my house and Mr. Savage's house
Provides sufficient common ground for his driveway and car larking.
Snow removal would not be a problem. It is my understanding that ten
feet between property lines is required for utility easement and my
variance would comply.
In reality I am requesting a variance for an additional ten feet of
land which I own and desperately need to build a house computable
to other houses in the area.
Sind
J. I.I. Kuehl, D.C.
J'c,l?: de
P.S. I would be pleased to meet with the Board at any time of their .
convenience for an on site inspection of my lot which may be beneficial
in better understanding my building site and variance request.
E
FOR YOUR INF_ORMAII09
October 21, 1986
Mayor Paul Ackland and Members of the Hutchinson City Council
Gentlemen:
At the October 14, 1986 Council meeting it was asserted that
the Purchase Agreement entered into between RLC and the City
did not conform to the motion authorizing the sale made on
June 11, 1985. Alderman Mikulecky stated that the June 11,
1985 motion was "clear on its face" and that in drafting the
Purchase Agreement the city attorney "just blew it." Alderman
Carls supported Alderman Mikulecky. These statements were
made at a public meeting carried by cable television. The
Hutchinson Leader, in reporting the meeting, quotes Alderman
Carls and Milulecky as saying I "second- guessed the Council
regarding its intentions for providing the turn - around."
Alderman Mikulecky was quoted as saying "He never carred out
the intentions of the Council - its that clear."
I would like to remind the Council that the office of City
Attorney is a part -time position. Any attorney working for
the City on such a basis will earn the great majority of his
income from the private side of his practice. Public
statements such as those made at the October 14, 1986 Council
meeting and, as subsequently reported, are not only damaging
to the reputation, but can result in significant economic
loss. Although I would like to think that such an effect was
inadvertent and unintentional, it is disturbing that prior to
that meeting only Mayor Ackland had discussed directly with me
the circumstances leading to the drafting of the Purchase
Agreement in controversy. I believe that before statements
damaging to any staff member's reputation or standing are
publicly made, that staff member should be given the courtesy
to present to the alderman or council a response.
The Purchase Agreement was not drafted in a vacuum.
Considerable discussion took place before Alderman Carls made
his motion on June 11, 1985. I have reviewed the recordings
of that discussion and although the tapes are of generally
poor quality, it is fair to say the following items were
discussed and considered:
a. Special Assessments. Alderman Mikulecky
inquired concerning the appraisa of the property. He
specifically wanted to know whether the appraisal took into
Mayor Paul Ackland and Members of the Hutchinson City Council
Page 2
October 21, 1986
consideration the value of prior improvements /assessments made
to Century Avenue and Freemont. Alderman Mikulecky was told
that the appraisal was for "improved property" and that in
determining the various purchase options the existence,
availability and cost of improvements were included.
Councilman Mikulecky stated that he felt that if there were
any pending, levied special assessments or installments that
remained unpaid, they should be RLC's responsibility. The
usual situation has seller rather than buyer assuming
responsibility for unpaid special assessments, unless the
purchase price is reduced by an applicable amount.
b. Purchase Price. Various methods of computing a
fair and equitable purchase price were discussed. Fair Market
Value was presented at between $83,340 and $138,900, depending
upon restrictions placed upon the property's use and the
amount of Hospital involvement in the project. The price of
$104,175 was recommended by the appraiser if the use limited
to the proposed 38 unit retirement condo, including
restrictions and controls regarding design, size, plan
approval, time scheduling, etc. The higher appraised value
was based upon no limitations on the lands use, while the .
lower value included Hospital involvement in the completed
project in the areas of food service, maintenance and
management.
C. Sewer and Water Service. Alderman Mikulecky felt
that all costs associated with providing sewer and water
service should be borne by the development. This concern was
based upon the fact that the property borders City owned
property and under the normal assessment procedure, it would
be possible for the City to be required to share in a portion
of costs if the improvements were installed on the North
boundary of the property.
d. Rezoning. If the area were rezoned to R -31
Alderman Carls felt the classification should revert to the
original zoning category if the project were not completed.
This would prevent the developer from changing plans and using
the newly rezoned property for some other type of project or
selling the property at a higher price based upon the change
in zoning.
e. Cul -de -sac. Discussion centered on the costs
associated with the installation of a cul -de -sac on the
eastern end of Freemont Avenue.
At the conclusion of the discussion, Alderman Carls moved to .
"sell the hospital property (4.5 acres) to Retirement Living
. Mayor Paul Ackland and Members of the Hutchinson City Council
Page 3
October 21, 1986
Communities, Inc. for $104,175, contingent upon the property
being rezoned and the developer being responsible for the
costs in developing the cul -de -sac on Freemont so that there
would be no City cost or cost assessed out to any other party
for the cul -de- sac." This motion was amended to have a six
month option amount of $2,000 and to be deducted from the
purchase price.
The motion as passed contained no requirements that RLC be
responsible for any taxes or unpaid, pending special
assessments. The motion contained no language limiting the
project to the proposed 38 unit retirement condo, nor did it
contain restrictions or controls regarding the projects size,
design, plan or schedule. There was no requirement that RLC
be responsible for all costs associated with installation of
sewer and water. Nothing in the motion indicated rezoning was
to be conditioned.
One week later the Hutchinson Planning Commission met to
consider RLC's request to have the property rezoned to R -3.
Although the June 11, 1985 motion authorizing the sale did not
make such requirement specific, Newell Weed at the rezoning
public hearing, stated that the option to purchase was
contingent upon their proceeding with this project as proposed
and that he would recommend that the rezoning have a similar
condition. (See PC Minutes, June 18, 1985.) A discussion was
held about what might be done with Freemont Avenue. The
minutes reflect that when the cul -de -sac was discussed,
"Director Priebe stated that there are other options that
should be studied." If the Council's motion of June 11, 1985
clearly mandated a cul -de -sac with no other alternative, it is
difficult to understand what other options would be available.
The City Staff recommended approval of the rezoning contingent
upon a time commitment requirement and the project being
developed in accordance with the proposed site plan. The
Planning Commission recommended "approval of conditional"
rezoning to R -3 upon the firm exercising their option to buy
the property, with a six month limitation." If the option was
not exercised, the property would go back to its former
zoning. The motion made no requirement that the project be
completed as designed, nor did it limit the use of the
property. The only condition that the Planning Commission
imposed upon RLC was the exercise of the option to purchase.
If that option were exercised, the zoning became final.
On June 19, 1985 the Planning Commission forwarded its
recommendations to the Council. On June 25, 1985 the rezoning
Mayor Paul Ackland and Members of the Hutchinson City Council
Page 4
October 21, 1986
was approved, subject to the stipulation of the Planning
Commission. The second reading and passage of the rezoning
was completed on July 9, 1985. As of that date the Council by
its motion had agreed to sell 4.5 acres of hospital property
to RLC for $104,175. The option was to be exercised within
six months with an option price of $2,000, which would be
applied to the purchase price, if the option were exercised.
A literal reading of the motion would require an
interpretation that the sale was contingent on only two things
1. rezoning, and 2. installation of a cul -de -sac. The
property had by Council action been rezoned with no
restrictions placed upon the use to which the property could
be made. A literal reading of the actions of the Council
would indicate that if RLC were to install a cul -de -sac at the
end of Fremont Avenue the City, since the property had been
rezoned, would be obligated to sell the property to RLC with
no limitations as to the use of the property. I did not
believe that that was the intent of the Council. I felt that
the motions made had to be considered in the light of the
entire discussion concerning the sale.
I contact RLC and requested that their attorneys prepare a
proposed Purchase Agreement. This was done in order to limit
the amount of City attorney time spent on the project. After
a period of time RLC forwarded to my office an Option to
Purchase. This is the copy marked "Proposed by RLC."
Although the provisions of their document were not
objectionable in themselves, they did not contain any of the
items discussed at the June 11, 1985 Council meeting. I
discussed the proposal with City Administrator, Gary Plotz.
Based upon that discussion, I drafted a counter - proposal.
This is the document marked "Proposal by Municipality." As
you can see this proposal adopts the first ten paragraphs of
the RLC proposal and an additional five paragraphs. These
five paragraphs dealt with the following:
1. Specificied Use. This would have limited the
use of the property to development of a 38 unit condominium
for those over 55 years of age, and made plan and design
modifications subject to mutual agreement.
2
would have
developer.
Taxes and Ge
e any such costs
:ial Assessments. This
responsibility of the
3. Sewer and Water costs. These costs would become
the responsibility of the developer.
i
0
Mayor Paul Ackland and Members of the Hutchinson City Council
. Page 5
October 21, 1986
4. Rezoning. This made the development subject to
zoning restrictions.
5. Cul -de -sac. This made the developer responsible
for all the costs thay may be associated with the installation
of a cul -de -sac on the easternmost end of Freemont Avenue.
With the exception of the cul -de -sac none of these additions
were mentioned in Alderman Carl's motion and the motion as
made and approved did not require their inclusion.
Nonetheless, after meeting with Mr. Plotz, it was our mutual
understanding that the intent of the motion was to include
these items and the alternative Purchase Agreement was
forwarded to RLC for their consideration. RLC did not feel
comfortable with my proposal. As a result, a meeting was held
between Gary Plotz, myself, Mayor Robert Stearns, Tom Weed and
Robert Mitchell. Based upon that discussion, the Purchase
Agreement that was ultimately signed was drafted. The
following items not directly found in Alderman Carl's motion
were included:
. 1. $10,000 total earnest money paid upon signing the
option. This amount would be forfeited if closing did not
take place.
2. Real estate taxes would be pro- rated. This means
that RLC would be responsible for any taxes accruing during
1985 that accumulated after closing. Prior to closing the
property was not on the tax rolls, since it was owned by the
municipality. An assessment search indicated that there were
no unpaid special assessments due on the property. Since
there were no unpaid assessments, responsibility for them
became moot.
3. Terminology indicating zoning limitations was
included, which limited the project to the construction of a
condominium according to the site plan and preliminary plan.
The City was given the right to approve of any site or
building plan modification. In addition RLC was required to
place in the Declaration of Condominium a provision requiring
residents to be fifty -five years of age or older.
None of the foregoing
1985 motion, but were
Stearns all felt that
intent of the Council
• 1985 was taken into c
were directly contained in the June 11,
included because I, Mr. Plotz and Mayor
to omit them would not be following the
when the entire discussion of June 11,
:onsideration. It would appear that no
Mayor Paul Ackland and Members of the Hutchinson City Council
Page 6
October 21, 1986 .
Council member now contends that the Purchase Agreement could
have omitted these items and still "have carried out the
intentions of the Council."
The only apparent disagreement the Council now has with the
Purchase Agreement deals with the language concerning the
cul -de -sac. Again, this language was agreed upon only after a
discussion between representatives of RLC, myself, Gary Plotz
and Mayor Stearns. If the language utilized did not agree
with the intentions of the Council, it was not because I as
City Attorney somehow independently imposed my individual
interpretation upon the City. Both Mr. Plotz and Mayor
Stearns were present when that specific language was drafted
and neither voiced any concern that it was contrary to the
motion authorizing the sale. I am sure the document was
signed by Mayor Stearns after his complete review and that he
would not have signed anything he did not believe to be in
both the best interests of the City and in accordance with the
Councils wishes. The document was signed without any direct
review by the Council as a whole. It is my understanding that
it has never been a Council requirement that such documents
obtain formal approval after initial authorization and that
the Council has in the past been satisfied with review by the .
Mayor and attestation by the City Clerk. If in retrospect,
the Council wishes to alter this informal procedure, I have no
objections to such a policy change.
My purpose in preparing this response was to outline the
process by which the terms of the Purchase Agreement were
prepared and to point out that this was a cooperative effort
between myself as City Attorney, Gary Plotz as City
Administrator and Robert Stearns as a representative of the
Council.
espectfully submitted,
J mes H. Scha haefe
JHS:nb
1�
i
ADMINISTRATIVE
UPDATE
OCTOBER 14, 1986
HOUSE REMOVAL - POLICE STATION SITE
CITY Or HUTCHINSON
ISSUE No. 9/86
On Monday the demolition contractor began removal of the two houses on the police station
site. The City will be fencing in the basement holes until such time the project may be-
gin.
LIQUOR STORE FACILITIES
The report of the liquor store facilities will be delayed until the October 28 meeting
as staff is gathering additional information for a report and presentation.
CLEAN WATER ACT
0 Friday, October 10, the House and State conferees agreed to renew the Clean Water Act.
According to the newspaper articles attached, it would provide funding for a "couple of
dozen" cities in need of replacing outmodeled sewage plants. A presidential veto is a
possibility.
LEU PICK -UP DAYS - OCTOBER 11 AND 18
Junker Sanitation did a special curb -.side pick -up Saturday, October 11, 1986. Three mem-
bers of the City Solid Waste Committee unbagged the leaves for the compost project. The
second curb -side pick -up is October 18. Junker will coct.inue to pick up leaves during
the weekday if they're adjacent to the other garbage.
BUDGET PRESENTATION AT NOON KIWANIS MEETING
Today Ken and I made a presentation on the 1987 budget to the Kiwanis Club.
MEETING WITH MPCA - PHASE III
Tomorrow Donohue & City staff will be meeting at MICA on the grant application for
Phase III of the wastewater treatment plant project.
Also, take special note of the correspondence attached to Linda Prail regarding "fund-
ing."
(612) 587.5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
October 13, 1986
Linda Prail
Minnesota Pollution Control Agency
520 Lafayette Road
St. Paul, MN 55155
SUBJECT: GRANT FUNDING AND ENGINEERING SERVICE
Dear Linda:
0
FOR YOUR 11-dFOR&IATIOj
This is to confirm our October 6th conversation regarding
potential adjustments that may be "allowable" if federal funding
is substantially delayed.
The current proposal from Donohue, as you know, is a 17 month
"substantial completion" timeframe. This timetable assumes one
winter construction season.
If the construction contract is awarded after April 1, 1987, we
understand we will be looking at two construction seasons (2 winters)
My understanding is that any engineering agreement coincides with
the construction timetable and will be allowed to be adjusted for
more than the 3% to 5% variance if a delay in funding is the cause
of a longer construction time -frame than 17 months (example: 2
winters).
Lastly, it is my understanding from our conversation that if the
delay in funding causes a delay in construction, thereby the city
not being able to meet the July 1, 1987, compliance deadline, the
city would be exempt from fines and would be asked to enter into
a stipulated time - extension, subject to available funding.
If this is an incorrect summary of information, please notify me.
Sincerely,
CITY OF HUTCHINSON
l„
Gary Flo 2
City Administrator
cc: Xavor S Council
Marlow Priebe
Ralph Neumann
Randy DeVries
Don Roeker, Donohue
Ken Merrill
James Schaefer
•
0
i
•
•
Minneapolis Star and
Sat., Oct. 11, 1986 i .1 1 A
Conferees vote bill to provide
funds for state sewage plants
By Dean Rebuffeul
Staff Vfffe—r
Minnesota would receive perhaps 45
million annually over the next eight
years to build or modernize sewage -
treatment plants under a bill ap-
proved Friday by House and Senate
conferees.
That's roughly the same amount of
o federal money that Minnesota has
received annually in recent years
for such plants. It would provide a
couple of dozen ct�
Z{)
ey neeaed to rep ace outinOuru sew-
age Plants , and woula nerP--cu—r'5 the
wtT Cittes' annual discharge of 4.6
billion gallons of raw sewage into the
Mississippi River.
Also, the bill would authorize several
new programs for reducing "non-
point" water pollution — waste that
runs off farm fields, city streets and
construction sites. And it would pro-
vide money to continue cleaning up
31 Minnesota lakes, most of them in
the Twin Cities area.
The congressional action was
praised yesterday by Thomas Kali-
towski, executive director of the
Minnesota Pollution Control Agency
(MPCA). He and other state officials
had urged Congress to renew and
strengthen the Clean Water Act, and
had opposed the Reagan administra-
tion's proposal to further reduce
funds for sewage - treatment facilities.
Kalitowski also stressed that, al-
thoagh Minnesota will continue get-
ting money for new sewage - treat-
ment plants, an estimated $1.2 bil-
lion is needed to modemize such
municipal plants and reduce the
amount of inadequately treated
waste they discharge into state wa-
ters.
If Reagan signs the Clean Water Act
bill, the next step would be for the
MPCA to decide which cities will
share the money. Kalitowski said
Minneapolis, St. Paul and South St.
Paul certainly will receive some of
that money.
Under that program, approved last
year by Gov. Rudy Perpich and the
Legislature, $6.75 million in state
and federal money is to be spent
annually for 10 years. The basic
thrust is to separate sewers that car-
ry both stormwater and sanitary
sewages. During heavy rains those
sewers overflow into the Mississippi:
Wisconsin officials have long de-
manded that the Twin Cities end the
practice.
The Clean Lakes Program, under
which the MPCA is cleaning up 31
lakes with federal financial support,
had been considered In trouble.
President Reagan had asked Con-
gress to eliminate that 14- year -old
program, but the congressional con-
ferees approved $4.5 million for it.
Minnesota has gotten about one -fifth
of the federal money allocated for
that program in recent years.
Support for continuing the program
had come from Rep. Martin Olav
Sabo, the Fifth District Democrat.
He serves on the conference cotn-
mittee that is trying to reach agree-
ment on an omnibus spending bill
that contains the money for the
Clean Lakes Program.
"This program is a prime example of
a federal, state and local partnership
that can protect a valuable natural
resource;" Sabo said yesterday. "It
has been a big success in Minnesota
primarily because of great local sup-
port and the top -notch work of state
officials."
Among the 31 lakes to be cleaned up
through the program are Lake Como
in St. Paul, the Phalen chain of lakes
in Ramsey County, and the Riley
chain of lakes in Hennepin and Car-
ver counties. Also included are the
Long Lake chain, which stretches
through Roseville, Arden Hills and
New Brighton, and the Clearwater
Lake chain in Wright, Meeker and
Steams counties.
Sat., Oct. 11, lase Minneapolis Star and Tribune
Coh-Wees renew
Clean Water Act
with new controls
From News Services
ti63hington, D.C.
Mier a two-year delay, Ho a
SeaaLe conferees agreed (Is
f ear a can n ci c and
„Cn a or on or sewage
.treatment fecitities in the states over
the next eight years.
, -The legislation authorizes several
programs for curbing pollution in the
nation's waters, including, for the
first time, controls on runoff from
farm land and from city streets.
Previously, the law imposed controls
only on pollution entering water
sources from specific points, such as
municipal sewage treatment plants
and factories. But runoff has been a
major source of contamination
caused by pouring agricultural
chemicals, heavy metals and other
pollutants into waterways.
The new amendments require that
stricter controls be Imposed on wa-
ters with heavy concentrations of
poisonous chemicals. They would re-
quire- the imposition of cleanup con-
trols on city storm sewer discharge
within four years. Such discharges,
another significant source of water
pollution, previously were uncon-
trolled.
The amendments provide that feder-
al grants for sewage treatment
plants be extended for another four
years, at which time the money
would be made available only in the
form of loans. Repayment of the
iians would be used to create a per -
macent revolving fund for building
sewage treatment facilities.
The Reagan administration had
asked that only $6 billion be made
available for the sewage treatment
program. When the Senate passed
legislation favoring $18 billion for
the program last year and the House
iNd so at $21 billion, the White House
sent out signals indica n a
e t o, here was no
comment on the agree -,
■ Conferees vote bill to provide
funds for state sewage plants.
Page IIA.
ment reached by the conferees.
sen. john chafee, R -R.L, a key au-
thor of the legislation, said:
"I believe it would be a mistake for
the president to veto this bill. The
legislation we have crafted not only
extends the current level of funding
for construction of waste water con-
struction facilities,'it also creates a
mechanism for funding this program
well into the next century and also
tightens up on regulations necessary
to improve the quality of the nation's
rivers, takes and estuaries."
on one issue cif contention, Senate
and House conferees W reseed to keep
basically Intact the current fo_rMWA
or sewage reatment
fungs. inis means Enal most ul me
would continue to, go to older
industrial states in the East and
North rather than to the growing
western and southwestern states.
Under the plan, states would divide
$9.6 billion in grants through 1990.
Beginning in 1989, the other $8.4
billion would be distributed to allow
states to establish revolving loan
funds to help finance treatment fa-
cilities after the federal money
stops.
The compromise legislation, which
was praised by the Natural Re-
sources Defense Council, the Nation-
al Wildlife Federation and other en-
vtronmentai groups, is expected to
be given final approval in the House
and Senate early next week.
The agreement on the bill came only
three days after Congress sent Presi-
dent Reagan legislation, strongly op-
posed by the White House, to pump
$9 billion into a "superfund" for tox-
ic waste cleanups over the next five
years.
Also pending in congress IB an omni-
bus $16.3 billion spending package
for dams, harbors and other water-
way projects. The administration
backs this bill because it will force
local interests to begin paying a
share of these Corps of Engineers
projects.
0
49