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cp11-20-86 c0 AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, NOVEMBER 20, 1986 1. Call to Order - 7:00 P.M. 2. Water Supply to Gopher Campfire Sanctuary (DEFERRED OCTOBER 28, 1986) 3. Enterprise Funds Budget: a) Liquor Store b) Sewer & Water Fund c) Central Garage • 4. Liquor Store Satellite Site 5. Airport Appraisals 6. Assessment Policy for Larson Street And Fifth Avenue Projects 7. Revision of City Policies for Policy Book 8. Adjournment is i ! (672) 587 -5757 CITY OF HUTCHINSON 37. WASH /NG TON AVENUE WES 7 PLiTCKWSON. MiN,'`1 55350 October 1, 1986 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: GARY PLOTZ, CITY ADMINISTRATOR SUBJECT: REPORT ON MEETING WITH SANCTUARY BOARD MEMBERS Regarding the wildlife sanctuary, the Chairman of the Wildlife Sanctuary Board, Skip Quade, and Virgil Voigt met with Mayor Ackland and myself. The sanctuary representatives requested the alternative presented at the September 23 council meeting by the engineer be put temporarily on "hold ", namely a new 240' deep well. Skip and Virgil intend to check out two other alternatives that may be more cost effective. • 1. An aeration system 2. Utilizing one or more shallow wells, taking ground water instead of deeper 240' water. In regards to the lateral for water line to the sanctuary: The total cost was approximately $1,300. The club paid $300 and Helen McClure donated $1,000. Regarding the further use of the "buffalo fence ", the sanctuary intends to utilize the fence by having some other animals, possibly elk, in the same area. Cl v/ // (612) 587 -5151 � CITY OF HUTCHINSON 37 WASHING TON A VENUE WEST HUTCHINSON, MINN. 55350 October 2, 1986 M E M O R A N D U M TO: MARLOW PRIEBE FROM: GARY PLOTZ SUBJECT: WATER SUPPLY = GOPHER CAMPFIRE SANCTUARY Please be advised on the attached meeting summary that will be reported in the next council packet. In addition, Skip Quade notified the Mayor and myself that a well supplying 100 gallons per minute will not meet peak demand at the sanctuary at times, 200 gallons per minute are needed in winter to keep the water open. The 240' depth of the proposed will may also pose iron problems, as the screen (acid cleaning for iron deposits) may have to be cleaned every three years, at an estimated cost of $1,500. cc: Mayor & Council 0 a U CITY OF HUTCHINSON STUDY LIQUOR STORE EXPANSION NOVEMBER 28, 1986 KEN MERRILL CHUCK NELSON GARY PLOTZ The city council asked to looked at adding a satellite store location in the City of Hutchinson. Lead by Council Member Torgerson several locations and alternatives have been studied. Stand Alone Store Council member Torgerson reported about the possible building of a store of the Hutchinson Mall. Land which is to construct a building specificly for would be available either on a long tei right purchase. he had been approached located on the south end owned by parities willing a liquor operation. It -m lease arranqement or out Hutchinson Mall An area just adjacent to the Pennys store, with a possible remodeled opening direct to the east and a major parking lot. The area available would be adequent to handle a liquor • operation Plaza 15 Shoppinq Center About 350ii square feet is currently available Located next 0 O'Tooles Pub and a soon to be opened party decoration store. This location would have access both to the south and could also possibly altered to accomadate an entry to the north. STUDY To preapare the study we asked the assistance of Mr. Lyndon Griffin, Executive Director of the Municiapl Liquor Stroe Assn.. Mr'. Al Beske, of Phillips Wholesale Liquor, who has considerable experience in store set up also assisted in the analysis. Upon looking at each site, it was agreed the one with the best current potential for the cities need would be the Plaza 15 location. It should be noted at this point the city's best service and long range plan could be accomplished by the stand alone store. However, due to the high land and building cost it was felt by all parties it would be better to pursue an existing location. Prelimary negotiations took place with the management team of Plaza 15. At this same time Mr. Griffin told city staff the max.IMUn e.ny municipal liquor store could afford to pay for space was 5 per square foot and still be able to make a profit. A is proform statement was p!.t together using the cost of $5 per S square foot plus a estiaated cost of 42.49 for annual . maintenacne, promotion, taxes, and insurance. Since the orginal discussion a revised offer from Krause Anderson with a cost of $14,000 per year for years one and two was made and used in the analysis. Mr Griffin put together a floor plan which would accomadate the area and give us a good operational and promotional store. Griffin estimated the cost to be about $30,000 to $40,000 for the fixtures in his layout. FINDINGS . Finance Director Ken Merrill assembled a pro -forma statement. Assumptions used in the anaysis were the sales for the store would be $300,000 and a second statement for $500.000. Gross profit percentages would be the same as the present store. All costs used in the statement were based upon current store assumptions including the cost of manpower. It was assumed the need of 1 full time person and 2 parttime people to operate this store. Rased upon the above assumptions we found the cost of this operation with $300,000 in sales would show a loss of $26,400. Of course there are many variations of this including reducing manpower levels and possibly increasing gross profit. In our • discussion it is also felt thte potential for the store is much greater than the estimated $300,000 and if the amount reaches T500,04)0 a profit could be realized. Mr. Griffin believes the opening of a new store would result in a decrease of 20% in our present store. This would result in the short term of a less profit for the liquor operations of the city. Griffin also felt the total potential for the Hutchinson area of service would be a total of $300,000 in additional sales. ALTERNATIVE Upon the looking at this proforma statement and the cost of renting the Plaza 15 site, it was decided to look: at the at our present location. Mr. Griffin was called upon to draw a floor plan which would give us more display area and which also has the potential to save some labor costs. Mr. Griffin came up with a design estimated at a cost of $30- 140,000. Mr Griffin calls the store a "cigar" based upon its shape and is not overall pleased with the layout which is presented but is the best one can do, given the circumstances. It is also felt by renovating out present location an increase of sales could result Plus a reduction in labor costs. CONCLUSIONS It would appear the site, if the city is looking for a S secondary location would be the location at Plaza 15. There • would be start up cost involved with this location. Start up cost meaning a lowering of sales at the downtown store before the build up of sales to maximum potential at both store. Another consideration of this move is the fact within 5 years we may be looking at a vote on weather the city should continue liquor store operations. At present the public may find it hard to complain about the $100,000 to $110,000 being transfered into the General Fund of Hutchinson. Any retail person will say the status quote of a store leads to its down fall. By doing some remodeling a potential for sales increase could result and at the same time decrease some of our operating costs. E • MINNESOTA - Mee"" esaU4 04"4444&" INCORPORATED An organization composed of the municipally- operated Dispensaries of Minnesota OFFICERS Mr. Chuck Nelson PRESIDENT Manager Arv,ile Tnomoson Detroit La.es Hutchinson Municipal Liquor Store VICE PRESIDENT 117 North Main Chunk Peterson Hutchinson, Minnesota Eama 55350 SECRETARY Bonme Shea Apple Val,ey September 17, 1986 TREASURER - -.; James Van Hyfte Marshaa Dear Chuck, DIRECTORS OIRECTOR.AT-LARGE Billvoller Enclosed are several copies of a shop drawing for a possible new Alexanana package liquor store in the existing Mall location. DISTRICT 1 - BillWemKnecht The design is state -of- the -art and includes the following: Kasson DISTRICT 1. All Equipment & applicable sales tax Warren sandmann 2.- Installation charges Morgan 3. Freight DISTRICT 3 MarsVan Hyhe Marshal! Items covered include: CISTR;CT 1, Walk -In Cooler Panels AM1ii,e T`cm oson oelrMr.a,e5 2. Glass Display Doors DISTPiCT5 3. Gravity Flow & Convertible ad. Bare— Flat beer shelving V Se :;,e 4. Walk -In Cooler Mechanical DIETRc - A and Heat Reclaim �a.e D,E.r 5. Steel Display Shelving (gondolas & wall units.) 6. Endboards for gondolas and wall units as well as box corner 7. Black Wire Bordeaux Baskets �^ 8. Custom made checkout counter ' 9. Plastic strip door for walk -in - A winning bidder per detailed specifications (not included) on the E11.7 ;E- .;- -;,;.t above items would probably be just under $ 40,000.00 with a figure such as $ 39,790.00 for example. • Yours Truly, l� j� Lyndon M. Griffin, Executive Director I sy m I T 1 V y PROPOSSD PLAZA 15 LOCATION 9: Aea wt I a°* ZY' W-t1 $tit �V lnq !L' Wall SFe dtS I II a. °:•' 1 Ralt� a• IYI / 10 RtCCiV inP �� 1�� ` d�rr '•i 7y 9 .'S\ Glee Kawi AltrleTG F.fiuv GniIa ACC \ / , v 3' �a IN ^ o•:... �%J ICE 19 d '7 14, of w Il K 11 la 9 B 7 4 M �� =�'•I DNR aR. Fb.0 +, star coolery' 1 ^ ~chc .° 371 x 1Y' A =per. 1 y� 32 s.al1 :reir:nq I I I � 1 SALES CITY OF HUTCHINSON LIQUOR STORE SATELLITE STORE 300, 00 o COST OF SALES 76.5% 229.500 GROSS PROFIT OPERATING EXPENSES LABOR $, BENEFITS OPERATING SUPPLIES ALARM SYSTEM INSURANCE UTLITIES CONTRACT R & M DATA PROCESSING BUILDING RENT & MAINT DEPRECITAION TOTAL OPERATING EXPENSES NET INCOME 70,500 61.415 1,500 450 3,05%) 9,000 800 1,500 14,490 5,175 97,380 -26,880 LABOR HOURS M -TH 9 -9.30 FRI - SAT 9 - lOPM FULL TIME PERSON 9.23 701.48 PART TIME PERSON (2) 4.72 356.72 TOTAL COST 1060.2 NUMBER OF WEEKS 52 55.130 FICA & PERA 11.4% 6,285 61.415 0 50 4 • 26 2 9 76 Ll % r e u SALES CITY OF HUTCHINSON LIQUOR STORE SATELLITE STORE 500,000 COST OF SALES 76.5% 362,500 GROSS PROFIT OPERATING EXPENSES LABOR & BENEFITS OPERATING SUPPLIES ALARM SYSTEM INSURANCE UTLITIES CONTRACT R & M DATA PROCESSING BUILDING RENT & MAINT DEPRECITAION TOTAL OPERATING EXPENSES NET INCOME 117,500 61,415 1,500 450 3,050 9,000 800 I , 500 14,490 5,175 97,360 20,120 LABOR HOURS M -TH 9- 9.30 50 FRI - SAT 9 - SOPM 26 76 FULL TIME PERSON 9.23 701.48 PART TIME PERSON (2) 4.72 358.72 TOTAL COST 1060.2 NUMBER OF WEEKS 52 55,130 FICA & PERA 11.4% 6,285 61.415 4 9 2 9 IIIY I �Y III .[I IL_�•S 'd Y e.Y- T- �i2.krJ »Qd \4�RC'- '�`!LT. ff��.4 u4`P.h'YS uI <.w.]N�. `a Hbd4lf�ICi1�SH�Rb2f�A.v. r.�l �IxA�bt�, n.H.nu . 4. - U REMODELED PRESENT LOCATION +. ��: ' "�T'r�' ^-r �.�- +�""zgf;'�'*a 'c'. �''�w'�`�`H:•: P"72F �w• .:e�y. .,, :c_ - _ _ - .v_,.,._.' - — 1. Ae..n I .11 SAx�J ✓. xlnT.� M oPFce sT..ye St.. oye l r.� F...e,r \ _ _, _ -.., • CITY POLICIES EXISTING - REGISTRATION POLICY - DELETED Registration expenses may be paid either directly by the city or by the individual. If the money is budgeted, there will be no need to request permission of the Council to attend the function if no overnight accommoda- tions are necessary. Any conference of more than a day requires confirma- tion (granted at the beginning of the year) to attend by the City Council. REVISED - TRAVEL. CONFERENCES AND SCHOOLS Registration or reservation expenses may be paid by the city or by the indi- vidual employee; however, it is limited as follows: 1. Any travel, schools, and conferences involving more than a portion of one "working day" requires advance approval from the City Council. 2. The requestee shall first obtain the approval of the director. • 3. The director is responsible to see the request is submitted to the administration /Council by the agenda deadline (Wednesday noon before the Council meeting). 4. In the event Council approval is not secured before the employee's registration deadline or attendance, the authorizing director is taking full responsibility, financial and otherwise, for: - registration fees /reservation - travel - meals - lodging (if any) - employee's wages for the time absent from normal employee scheduling Likewise, in the event the City Administrator or Finance Director authorizes such travel, the respective "authorizing party" assumes above specified financial liability. • 71 EMPLOYEE LOG ON TAKE -HOME VEHICLES In addition to the logs /records that the motor pool keeps on each vehicle, all employees who have take -home vehicles shall account for their "public" and "pri- vate" mileage on a daily basis, and report on a monthly basis to the City Admin- istrator. "Public mileage" is defined as miles for the purpose of carrying out a spe- cific duty or task of the job description. "Private mileage" is defined as miles whereby the benefit of such travel is for "personal reasons or benefit." Being "on call" shall not be sufficient reason to justify the mileage being recorded as "public." All private miles shall be recorded in the log book, including the specific date, mileage, destination, and purpose /reason for such travel. All public miles for a destination of more than 20 miles (round trip) shall likewise be recorded with date / mileage /destination /purpose /reason. C REIMBURSEMENT FOR PRIVATE MILES ON CITY OWNED VEHICLES Any employee who has a take -home city vehicle shall reimburse to the city's • Finance Director all "private miles." This specificly includes private miles for daily travel between home and work, including noon commuting travel. EMPLOYEE SPECIAL EVENTS Departmental special events (Christmas parties, summer parties, etc.) are to be funded wholely (100 %) at employee expense. City revenues or donation(s) directed to the city or a city department may not be used for such purposes without prior Council authorization. The City Council shall decide if there will be an annual city -wide employee/ board /commission picnic; generally held the third Wednesday in August. The city employees may organize their own events (Christmas party, summer party, etc.) If said event is offered to all employees (city- wide), the committee is authorized to, in part, subsidize the event with profits from all vending ma- chines in city facilities as long as the vending machine profits are "primarily" generated from city employee usage /purchases. Specifically, vending machines located in the civic arena and recreation facility generate profits primarily from participants of programs /events; therefore, such profits are deposited in the city's general fund. r 1 \J 7 - CASH & PETTY CASH POLICY CASH All cash collected by a department shall be accounted for and reported and deposited on a daily basis. All funds collected by a department shall be turned over to the city clerk/ finance department and a receipt received by the person turning aver said fund. PETTY CASH A department shall when deemed appropriate have a petty cash fund. The amount of this fund shall be an amount of $50. In the department assigned a petty cash fund the following rules of operation shall be observed. 1. A person shall be assigned the responsiblity of the petty cash drawer. The person assigned shall insure the amount of receipts plus cash on hand shall equal the $50 total at all times. 2. Petty cash should be used only for incidental and small amounts where a charge by the vendor is not acceptable. If a • purchase of under $1 is made the reimbursement may come from petty cash. Larger dollar amounts can be claimed from petty cash but only if from a vendor who is not on the city's payable listing or unusual circumstance prevent the charging by a vendor. 3. When a purchase is made a receipt must be provided by the vendor and attached to the payment request form in the petty cash box. 4. Reimbursement of Petty Cash will be made only when all reimbursement forms, which have all been signed, approved, and receipts attached, are presented to the finance department for approval and payment by the city council. The normal accounts payable procedure will be +allowed. s 71 0 E r1 L_J CITY OF HUTCHINSON WATER SEWER REFUSE REVENUE WATER SEWER E.P.A. SEWER CHARGES REFUSE METER SALES FEDERAL GRANT REIMBURSEMENT REFUNDS & REIMBURSEMENT INTEREST PENALITIES MISC. TOTAL REVENUE PROPOSED 1984 1985 1966 1987 ACTUAL ACTUAL BUDGET BUDGET -------------------------------------------- S 447,355 $ 455,167 $ 460,000 $ 460,000 606,875 567,282 615,000 615,000 143,420 317,600 450,000 243,722 262,OB3 245,000 328,000 7,448 7,241 5,000 7,000 61,624 5,826 1,687 2,000 2,000 106,562 88,418 80,000 60,000 4,242 7,939 6,300 7,000 156 3,259 150 150 -------------------------------------------- $1,477,964 $1,542,322 $1,731,050 $1,929,150 • n WATER AND SEWER FUND 142) OBJECT NUMBER DESCRIPTION --------------- ----- - -- - -- 4309 OTHER CONTRACTUAL DEPARTMENT TOTAL CITY OF HUTCHINSON 1987 BUDGET DEPARTMENT REFUSE (81) PROPOSED 1984 1985 19B6 Y -T -D 1987 ACTUAL ACTUAL BUDGET 6 -30 -86 BUDGET 238,064 259,519 241,000 129,880 325,000 ------------------------------------------------------ $ 236,064 f 259,519 $ 241,000 S 129,BBO $ 325,000 • • CITY OF HUTCHINSON 1987 BUDGET WATER & SEWER FUND (421 DEPARTMENT WATER (82) PROPOSED OBJECT 1984 1985 1986 Y -T -D 1987 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6 -30 -86 BUDGET ---------------------------------------------------------------------------------------------------- 4100 WAGES - REG EMPLOYEES f 49,658 f 49,794 $ 57,277 $ 25,249 4 53,799 4112 0. T. WAGES - REG EMPLOYEE 5,674 5,579 6,000 2,547 6,000 4120 WAGES - TEMPORARY EMPLOYEES 2,135 2,568 1,500 235 3,600 4131 VACATION PAY 3,065 3,183 1,048 4132 HOLIDAY PAY 2,061 2,104 @83 4133 SICK PAY 877 763 285 2,298 319 4141 PERA (COORDINATED) 3,264 2,207 2,434 1,181 2,2B6 4144 FICA - CITY PORTION 4,646 3,916 4,101 1,973 3,847 4150 EMPLOYEE HEALTH INSURANCE 5,519 5,136 7,287 4,222 5,560 4154 WDRKMENS COMPENSATION INSURANCE 408 1,675 2,000 1,240 1,500 4155 UNEMPLOYMENT INSURANCE TOTAL PERSONNAL SERVICES 77,387 76,945 80,884 40,B76 76,911 4200 OFFICE SUPPLIES BO 157 75 173 100 4210 OPERATING SUPPLIES 7,713 8,159 7,800 3,959 8,000 4211 MOTOR FUELS & LUBRICANTS 2,729 1,614 3,200 542 3,000 4212 CLEANING SUPPLIES 200 4213 CLOTHING & PERSONAL EQUIP. 562 432 600 265 600 4216 SAFETY SUPPLIES 207 58 150 133 150 4220 REPAIR & MAINTENANCE SUPPLIES 1,177 2,959 4,000 1,132 4,000 4221 EQUIPMENT PARTS 5,000 B62 12,000 422B METERS & METER PARTS 14,301 17,326 12,000 6,920 12,000 4230 SMALL TOOLS 299 75 250 34 250 TOTAL SUPPLIES, REPAIR, MAT 27,068 30,960 33,075 14,020 40,300 4300 PROFESSIONIAL SERVICES 6,735 1,318 5,000 6,000 4309 OTHER CONTRACTUAL 2,901 14,300 10,000 31B 10,000 4310 COMMUNICATIONS 1,251 1,322 1,100 654 1,100 4311 POSTAGE 1,531 1,510 1,200 995 1,520 4320 TRAVEL SCHOOL & CONFERENCES 439 771 500 277 550 4340 PRINTING & PUBLISHING 287 29 60 148 75 4351 GENERAL LIABILITY 5,585 11,215 20,000 3,711 12,000 4360 UTILITIES 57,212 55,709 59,000 27,834 57,000 4370 CDNTRACT REPAIR & MAINT. 35,056 19,BB2 10,000 7,321 10,000 4380 RENTALS 107 106 100 55 1000 43 85 DATA PROCESSING 7,416 3,268 2,500 1,489 3,6k! 4386 VEHICLE REPAIR 2,330 21215 1, no 514 1,200 TOTAL OTHER SERVIEES & CHSS 120,852 111,665 109,660 43,316 103,145 4401 DUES & SUBSCRIPTIONS 39 71 25 61 75 4405 DEPRECIATION 116,147 146,821 120,000 150,000 4409 MISCELLANEOUS 302 341 500 355 500 TOTAL MISCELLANEOUS 116,489 147.2-33 120,525 416 150,575 • WATER & SEWER FUND (421 OBJECT NUMBER DESCRIPTION [, 0 CITY OF HUTCHINSON 1987 BUDGET DEPARTMENT WATER IB2) 1984 1985 ACTUAL ACTUAL 4510 BUILDINGS 4520 IMPROVEMENT OTHER THAN BULD65 4530 MACHINERY & EBUIPMENT TOTAL CAPITAL OUTLAY 4600 PRINCIPAL 4610 INTEREST 4620 PAYING AGENT FEES TOTAL DEBT SERVICE 4900 PERMANENT TRANSFER 49BO REFUNDS & REIMBURSEMENTS 4995 CONTINGENCY TOTAL OTHER DEPARTMENT TOTAL PROPOSED 1986 Y -T -D 1987 BUDGET 6 -30 -86 BUDGET 4,500 15,000 20,000 250,000 103,200 448 19,400 0 0 121,700 448 2B4,400 65,000 25,000 55,000 165,493 162,513 159,679 80,486 155,859 246 334 260 200 350 165,739 162,847 225,139 105,686 211,209 10,850 10,000 11,000 4,377 6,500 0 IO,B50 14,377 0 17,500 ------------------------------------------------------ f 507,534 $ 540,520 $ 711,360 $ 204,762 $ 864,040 CITY OF HUTCHINSON 1987 BUDGET • WATER & SEWER FUND (42) DEPARTMENT SEWER (83 PROPOSED OBJECT 1984 1985 1986 Y -T -D 1987 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6 -30 -B6 BUDGET --------------------------------------------------------------------------------------------------- 4160 WAGES - REG. EMPLOYEES f 63,279 f 71,871 S 79,884 S 37,511 f 77,021 4112 O.T. WAGES - REG. EMPLOYEES 6,045 8,547 B, 000 4,552 8,000 4120 WAGES - TEMPORARY EMPLOYEES -1,770 2,953 3,000 2,810 3,000 4131 VACATION PAY 9,778 3,562 456 41332 HOILDAY PAY 3,622 31573 1,677 4133 SICK PAY 3,470 952 392 3,871 4140 PERA IBASIC) 2,707 4141 PERA (COORDINATED) 3,497 3,938 3,288 1,772 3,273 4144 FICA - CITY PORTION 4,220 6,787 5,531 2,9bO 5,507 4150 EMPLOYEE HEALTH INSURANCE 10,904 9,112 12,260 7,192 8,179 4154 WORKMENS COMPENSATION INSURANCE 1,374 2,771 500 1,628 3,500 4155 UNEMPLOYMENT INSURANCE 500 TOTAL PERSONNAL SERVICES 107,128 114,666 113,355 64,429 108,4BO 4200 OFFICE SUPPLIES 53 240 100 B3 100 4210 OPERATING SUPPLIES 45,187 28,401 40,000 9,545 30,000 4211 ROTOR FUELS & LUBRICANTS 6,591 6,980 5,600 2,595 5,000 4212 CLEANING SUPPLIES 281 507 600 23 500 4213 CLOTHING & PERSONAL EQUIP. 798 1,024 B00 989 1,000 4216 SAFETY SUPPLIES 421 37B 275 160 275 4120 REPAIR 6 MAINTENANCE SUPPL. 15,363 5,583 20,000 2,630 12,000 4221 EQUIP. PARTS 1,122 1,414 1,000 606 1,200 4230 SMALL TOOLS 22 344 300 63 BOO TOTAL SUPPLIES, REPAIR, MAT b9,838 44,871 60,675 16,b94 50,875 4300 PROFESSIONAL SERVICES 16,626 13,180 20,000 68,751 10,000 4309 OTHER CONTRACTUAL 37,424 31,306 12,000 17,584 5,000 4310 COMMUNICATIONS 1,319 2,102 1,200 1,095 1,500 4311 POSTAGE 1,307 11295 1,000 1,006 1,500 4320 TRAVEL SCHOOL & CONFERENCES 809 869 750 671 800 4340 PRINTING & PUBLISHING 82 31 25 25 4351 GENERAL LIABILITY 4,682 13,228 20,000 5,278 12,000 4360 UTILITIES 88,869 84,914 89,000 42,515 87,000 4370 CONTRACT REPAIR & MAINT. 23,096 10,610 101000 1,552 10,000 41BO RENTALS 76 621 100 55 1,000 4305 DATA PROCESSING 7,105 3,288 2,5611 1,489 3,500 4388 VEHICLE REPAIR 15,540 7,226 7,500 4,115 7,500 TOTAL OTHER SERVICES & CHGS 196,935 166,670 164,075 144,111 139,825 4401 DUES & SUBSCRIPTIONS 178 187 150 195 250 4405 DEPRECIATION 139,096 112,283 145,000 175,000 4409 MISCELLANEOUS 127 845 230 1,428 500 TOTAL MISCELLANEOUS 139,401 113,315 145,350 1,623 115,750 CITY OF HUTCHINSON 1987 BUDGET • WATER & SEWER FUND (42) DEPARTMENT SEWER 1831 PROPOSED OBJECT 1984 1985 1986 Y -T -D 1987 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6 -30 -B6 BUDGET ---------------------------------------- 4510 BUILDINGS 4520 IMPROVEMENT OTHER THAN BUILDINGS 4530 MACHINERY & EQUIPMENT TOTAL CAPITAL OUTLAY 4600 PRINCIPAL 4610 'INTEREST 4620 PAYING AGENT FEES TOTAL DEBT SERVICES 4900 PERMANENT 4980 REFUNDS & REIMBURSEMENTS 4995 CONTINGENCY TOTAL OTHER DEPARTMENT TOTAL 0 • 10,000 285 9,500 265 0 19,500 140,000 .2,565 50,190 72,659 246 556 260 32,811 50,746 212,919 10,850 10,000 6,141 0 10,850 16,141 ---------------------------------- $ 546,398 3 503,118 $ 740,015 $ 3,200 7,900 1,100 7,900 4,300 140,000 195,000 43,111 54,413 97 260 183,208 249,673 757 11,000 8,580 757 19,580 --------------- - -- 418,722 S 688,483 7 CITY OF HUTCHINSON ANNUAL BUDGET FUND DEPARTMENT DIYI IDN -ACCOIIgT-NO- Water /Sewer Operations 82 & 83 Classification $ 4,500 NUmDer or Employees 1986 1987 Salary Grade lyao Revised Budget 1987 Proposed Regular Employees 20,000 Lawn Mower 400 Pipe Locator Director of Main. Operations 112 112 $ 16,807 $ 8,494 Chief Waste Water Operator 1 1 XI 24,873 24,877 Chief Water Plant Operator 1 1 X 22,634 22,610 Waste Water Plant Operator 1 1 X 20,353 21,154 Maintenance Technician Truck 2 2 VII 36,008 36,546 Account Technician 1 1 VI 16,496 17,139 6 172 6172 $ 137,161 $ 130,820 Capital Outlay Water Dept. Machinery E Equip. Pick -up $ 9,000 Efficient Meter 10,000 Air Conditioner 400 • $ 9_,400 Hater Dept. Bldg. Pump - High Service $ 50,000 Well Pump and Bldg. 200,000 $ 250,000 Bldg. $ 4,500 15,000 Capacitor 6,000 Water Tank /Hydrant Repair 20,000 Lawn Mower 400 Pipe Locator 1,700 Tester 1,100 Filter Renovation 100,000 133,700 $ 15,000 Improvements Other Than Bldg. Tank Repair $ 3,200 Sewer Dept. Machinery & Equipment TY Line Maintenance $ 10,000 •Pump 7,500 Truck 2,000 $ T9__T5TO Base & Truck Radio $ 1,100 Plant Replacement $13,500,000 0 • CITY OF HUTCHINSON INCOME STATEMENT WATER SEWER REFUSE FUND - 12/31/87 PRO-FORMA WATER SEWER REFUSE OPERATING REVENUES CHARGES FOR SERVICES 460000 615000 328000 METER SALES 7000 150000 115000 EPA CHARGES 450000 PENALITIES 3500 3500 96601 INTEREST 30000 30000 20459 FEDERAL GRANT OFFICE & GENERAL SUPPLIES 0 5125 MISCELLANEOUS 1075 1075 54673 501575 1099575 328000 OPERATING EXPENSES -43065 610392 3000 LIGHT & POWER 57000 87000 MAINTENANCE AND REPAIR 37350 36975 SUPPLIES 11800 35500 INSURANCE - GENERAL 12000 12000 PROFESSIONAL SERVICES 6000 10000 COMMUNICATIONS 1100 1500 REFUSE COLLECTION CHARGES 325000 MATERIALS FOR RESALE 12000 RENTALS 100 1000 SMALL TOOLS & OTHER 250 800 TRAVEL CONFERENCE SCHOOL 550 800 DUES & SUBSCRIPTIONS 75 250 MISC. 11500 11500 TOTAL 149725 197325 325000 DEPRECATION EXPENSE 150000 115000 TOTAL 150000 115000 OTHER EXPENSES SALARIES 70218 96601 EMPLOYER BENEFITS 13193 20459 PRINTING OFFICE & GENERAL SUPPLIES 5295 5125 INTEREST & PAYING AGENT 156209 54673 TOTAL 244915 176858 0 NET INCOME -43065 610392 3000 TOTAL 1403000 7000 60000 0 2150 1929150 144000 74325 47300 24000 2600 325000 12000 1100 1050 1350 23000 672050 265000 265000 166819 33652 10420 210882 421773 570327 -44- CITY OF HUTCHINSON, MINNESOTA STATEMENT OF REVENUES EXPENSES AND CHANGES IN RETAINED EARNINGS WATER AND SEWER FUND YEAR ENDED DECEMBER 31, 1985 WITH COMPARATIVE TOTALS FOR YEAR ENDED DECEMBER 31, 1984 7 Totals Water Sewer Refuse 1965 r9yx-- OPERATING REVENUES for 5455,167 $710,702 $262,083 $1,427,952 f 1,297,953 Charges services Meter sales and water testing 7,241 7,241 7,448 Total operating revenues 462,408 710,702 262,083 1,435,193 1,305,401 OPERATING EXPENSES Salaries 74,860 102,308 177 168 169 355 Employee benefits 12,933 23,208 84,914 36,141 140,623 36,620 146,081 Light and power Maintenance and repair 55,709 39,356 56,139 95,495 132,887 Supplies 10,463 37,290 47,753 24,443 64,489 10,267 Insurance - general 11,215 1,318 13,228 13,180 14,498 23,361 Professional services 1,322 2,102 3,424 2,570 Communications 259,519 259,519 238,064 Refuse collection charges 17,326 14,301 Materials purchased for resale 17,326 3,394 3,908 7,302 14,707 Rentals Small tools and other 75 344 419 456 1,442 3,340 Printing and office supplies 186 270 869 1,640 1,248 Travel, conferences and schools 771 257 217 Dues and subscriptions 71 146,821 186 112,283 259,104 255,242 Depreciation 1,851 2,140 3,991 716 Miscellaneous Total operating expenses 377,671 452,369 259,519 1,089,559 1,114,907 OPERATING INCOME 84,737 258,333 2,564 345,634 190,494 NON-OPERATING REVENUES (EXPENSES) 5,826 5,826 61,624 Federal grants Interest Income 44,209 44,209 88,418 106,562 Penalties 3,970 3,969 7,939 4,945 4,242 156 Miscellaneous 2,472 (162,847) 2,473 (50,745) (213,592) (198,549) Interest expense Total non - operating revenues (1 12,196) 5,732 (106,464) (25,965) (expenses) NET INCOME (LOSS) - S(27, 459) $264,065 S 2,564 239,170 164,529 RETAINED EARNINGS - BEGINNING OF YEAR 3,595,022 3,430,493 RETAINED EARNINGS - END OF YEAR $3,834,192 $3,595,022 7 0 • CITY OF HUTCHINSON CENTRAL GARAGE REVENUE PROPOSED to 1984 1985 1986 1987 ACTUAL ACTUAL BUDGET BUDGET LABOR --------------------------------------------- 29,400 28,097 35,000 35,000 PARTS 85,226 48,646 56,500 56$00 VEHICLE RENT 74,258 76,225 76,125 77,000 INTEREST 13,145 16,756 5,500 9,000 MISCELLANEOUS 30 11,649 1,300 1,300 GAIN (LOSS) SALE OF EQUIP. 995 299000 TOTAL SALES ------------------------------------ $203,054 $181,373 $203,425 $178,800 to 0 • • CITY OF HUTCHINSON 1967 BUDGET CENTRAL GARAGE (61) DEPARTMENT OPERATING (75) PROPOSED OBJECT 1984 1985 1986 Y -T -D 1987 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6 -30 -86 BUDGET ------------------------------------------------------------------------------------------ 4100 WAGES -REG. EMPLOYEES f 22,101 $ 22,323 f 26,812 $ 12,023 $ 27,040 4112 O.T. REG EMPLOYEES 154 29 300 4120 WAGES- TEMP. EMPLOYEES 93 1,500 1,500 4131 VACATION PAY 4033 781 4132 HOLIDAY PAY 774 758 362 4133 SICK PAY 146 136 4141 PERA (COORDINATED) 1,122 966 1,139 498 1,149 4144 FICA - CITY PORTION 1,609 1,588 21011 833 2,028 4150 EMPLOYEE HEALTH & INSURANCE 2,494 2,754 3,056 1,785 2,341 TOTAL PERSONNAL SERVICES 28,803 29,292 34,818 15,637 34,058 4200 OFFICE SUPPLIES 54 155 100 36 100 4210 OPERATING SUPPLIES 690 318 500 372 500 4211 MOTOR FUEL & LUBRIANTS 2,992 2,950 4,000 1,322 4,000 4212 CLEANING SUPPLIES 24 54 75 42 75 4213 CLOTHING & PERSONAL EQUIP. 500 60 400 4214 SHOP MATERIALS 216 224 450 133 400 4215 CHEMICALS & PRODUCTS 69 200 B4 100 4216 SAFETY SUPPLIES 205 492 150 78 150 4220 REPAIR & MAINTENANCE SUPPLIES 31,465 31,287 28,000 16,408 28,000 4221 EQUIPMENT PARTS 4,330 95 200 278 250 4222 TIRES 4,823 3,470 39000 2,383 5,000 4230 SMALL TOOLS 295 590 300 96 300 TOTAL SUPPLIES, REPAIR, MAT 45,163 39,835 39,275, 21,292 39,275 4310 COMMUNICATIONS 39 70 80 4320 TRAVEL SCHOOL & CONFERENCE 113 64 4340 PRINTING & PUBLISHING 182 144 250 22 250 4370 CONTRACT REPAIR & MAINT. 27,150 18,434 15,000 5,250 15,000 TOTAL OTHER SERVICES & CHGS 27,445 18,681 15,320 51272 15,330 4401 DUES & SUBSCRIPTIONS -10 22 25 25 4405 DEPRECIATION 75,093 73,596 78,000 78,000 4409 MISCELLANEOUS 360 150 350 TOTAL MISCELLANEOUS 75,083 73,978 78,175 0 78,375 4530 MACHINERY k EQUIPMENT 80,000 64,451 96,650 TOTAL CAPITAL OUTLAY 0 4 80,000 64,451 96,650 4995 CONTINGENCY 2,330 3,000 TOTAL OTHER 0 0 2,330 ---- 0 --- ------ 3,000 - -- - - -- -------------- DEPARTMENT TOTAL $176,494 --- -------- $161,786 $249,918 $106,652 $266,688 Capital Outlay Machinery & Equipment Equipment Porta Power Pack $ 500 Chair 150 • Vehicle Replacement Cemetery backhoe $ 18,000 Engineer - Van 12,000 Street - Tandem Truck 30,000 Park - 1 112 Ton Flat Bed 20,000 n�7 -Park - Tractor $ 20,000 W1 Park - Bobcat 18,000 Park - Utilities Park Unit 9,000 Arena - Bronco /Suburban 10,000 Police - 2 Mark Squad 26,000 --Police - 1 Chief Car 13,000 $ 96,650 L I2 CITY OF HUTCHINSON ANNUAL BUDGET FUND DEPARTMENT DIYI ION ACCOUNT NO. • Central Garage Operations 75 PERSONAL REGULAR D CAPITAL OUTLAY EXPENDITURES Number of Employees Salary Revised 1987 Classification Grade Budget 1986 1987 Proposed Regular Employees Motor Pool Supervisor 1/4 1/4 XI $ 5,902 $ 6136 Mechanic 1 1 20,910 20904 1 1/4 1 1/4 $ 26,812 $ 27040 Capital Outlay Machinery & Equipment Equipment Porta Power Pack $ 500 Chair 150 • Vehicle Replacement Cemetery backhoe $ 18,000 Engineer - Van 12,000 Street - Tandem Truck 30,000 Park - 1 112 Ton Flat Bed 20,000 n�7 -Park - Tractor $ 20,000 W1 Park - Bobcat 18,000 Park - Utilities Park Unit 9,000 Arena - Bronco /Suburban 10,000 Police - 2 Mark Squad 26,000 --Police - 1 Chief Car 13,000 $ 96,650 L I2 0 LIQUOR WINE BEER & MISC. DISCOUNTS INTEREST TOTAL SALES • u CITY OF HUTCHINSON LIQUOR STORE SALES 1 3 PROPOSED 1984 1965 1986 1987 ACTUAL ACTUAL BUDGET BUDGET -------------------------------------------- t 376,167 $ 395,251 S 390,000 $ 390,000 123,352 140,176 125,000 135,000 594,866 649,744 635,000 635,000 -3,037 5,145 -------------------------------------------- 6,185 5,200 5,200 $1,099,530 $1,188,319 $1,155,200 $1,165,200 1q CITY OF HUTCHINSON 1987 BUDGET LIQUOR FUND (41) DEPARTMENT OPERATIONS (90) PROPOSED OBJECT 1984 1985 1986 Y -T -D 1987 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6-30 -86 BUDGET ---------------------------------------------------------------------------------------------- 4100 WAGES -REG. EMPLOYEES $ BB,541 $ 81,983 $ 96,059 $ 43,76B 4 %,367 4120 WAGES - TEMPORARY EMPLOYEES 12,891 18,219 14,315 7,616 16,118 4131 VACATION PAY 3,691 4,476 2,050 4132 HOLIDAY PAY 3,501 3,734 1,738 4133 SICK PAY 1,153 748 676 1,492 650 4141 PERA (COORDINATED) 5,223 4,266 4,392 1,970 4,781 4144 FICA - CITY PORTION 6,717 7,061 7,751 3,289 8,043 4145 MEOEICARE 23 4150 EMPLOYEE HEALTH & INSURANCE 11,382 13,703 15,218 8,888 11,525 4154 NDRKMENS COMPENSATION INSURANCE 627 941 1,400 1,300 4155 UNEMPLOYMENT INSURANCE 26 50 TOTAL PERSONNAL SERVICES 133,752 135,131 139,861 71,034 138,784 4200 OFFICE SUPPLIES 229 205 300 96 300 4210 OPERATING SUPPLIES 2,062 2,516 3,000 1,213 3,000 4213 CLOTHING & PERSONAL EQUIP. 301 400 400 4220 REPAIR & MAINTENANCE SUPPLIES 667 797 1,150 343 1,000 4230 SMALL TOOLS 138 40 100 TOTAL SUPPLIES, REPAIR, MAT 3,397 3,560 4,850 1,652 4,800 4309 OTHER CONTRACTUAL 463 408 500 204 500 • 4310 COMMUNICATIONS 761 850 850 422 900 4320 TRAVEL SCHOOL & CONFERENCE 274 50 500 140 500 4330 ADVERTISING 2,090 2,719 1,500 758 2,500 4340 PRINTING & PUNISHING 49 9 200 100 4351 GENERAL LIABILITY INSURANCE 5,822 11,062 10,000 14,000 4360 UTILITIES 9,154 9,062 9,000 4,216 9,200 4370 CONTRACT REPAIR & NAINT. 2,463 1,839 3,500 361 2,500 4380 RENTALS 640 4385 DATA PROCESSING EQUIPMENT 4,115 4,858 4,300 5,000 TOTAL OTHER SERVICES & CHGS 25,211 30,857 30,350 6,101 35,840 4401 DUES & SUBSCRIPTIONS 500 473 500 273 500 4405 DEPRECIATION 7,844 8,329 7,950 8,400 4409 MISCELLANEOUS 1,666 78 200 54 200 TOTAL MISCELLANEOUS 10,010 8,880 8,650 327 9,100 4510 BUILDING 72 40,000 4530 MACHINERY & EQUIPMENT 2,500 390 2,500 TOTAL CAPITAL OUTLAY 72 0 2,500 390 42,500 4610 INTEREST 5,110 5,110 5,110 TOTAL DEBT SERVICE 5,110 5,110 5,110 0 0 4700 PERMANANT TRANSFER 110,000 110,000 110,000 20,000 110,000 TOTAL TRANSFER 110,000 110,000 110,000 20,000 110,000 1q 4805 4810 4811 4812 4813 CASH SHORTAGE COST OF SALES - LIDUOR COST OF SALES - NINE COST OF SALES - BEER COST OF SALES - MIX k MISC. TOTAL OTHER DISBURSEMENTS 4815 CASE DEPOSITS 4816 FREIGHT 4995 CONTINGENCY TOTAL OTHER DEPARTMENT TOTAL • 51 1 50 329 50 295,752 297,649 292,500 139,688 297,000 78,594 86,136 80,000 40,317 78,300 484,344 513,675 501,000 141,302 501,650 15,278 25,769 12,550 874,019 923,230 873,550 434,1B6 877,000 - 30,814 - 26,237 -8,690 5,096 5,853 6,500 2,529 6,500 12,000 2,990 - 25,718 - 20,384 18,500 -6,161 9,490 $1,135,853 $1,196,384 $1,193,371 $ 527,529 $1,187,514 13 CITY OF HUTCHINSON ANNUAL BUDGET ND DEPARTMENT DIVISION ACCOUNT NO. • Liquor Store Operations 90 REGULAR PERSONAL SERYICES AND CAPITAL OUTLAY EXPENDITURES Number of i Employees Salary Revised 1987 Classification Grade Budget 1986 1987 Proposed Regular Employees Manager 1 1 F $ 27,352 27,893 Sales Clerk 4 4 V 68,707 68,474 5 5 $ 96,059 $ 96,367 Capital Outlay Building Interior Remodeling $ 40,000 • Machinery A Equipment Compressor $ 2,500 2,500 0 - 60 - ib 0 SALES • CITY OF HUTCHINSON MUNICIPAL LIQUOR DISPENSARY LIQUOR WINE BEER & MISC. QUANTITY DISCOUNTS TOTAL COST OF SALES GROSS PROFIT OPERATING EXPENSE SALARIES EMPLOYEE BENEFITS OPERATING SUPPLIES OFFICE SUPPLIES CLOTHING & PERSONAL EQUIP. LOGIS - COMPUTER OPERATIONS MAINTENANCE- SUPPLIES SMALL TOOLS DEPRECIATION COMMUNICATIONS UTILITIES PRINTING & PUBL. GENERAL LIABILITY INSURANCE TRAVEL, SCHOOL, & CONFERENCES ADVERTISING DUES & SUBSCRIPTIONS MISC. TOTAL OPERATING EXP OPERATING INCOME OTHER REVENUES / EXPENSES MISC. & INTEREST INTEREST TOTAL OTHER NET INCOME TRANFER TO GENERAL FUND 17 1985 1987 PRO -FORMA 395,251 390,000 140,176 135,000 650,615 635,000 -3,908 0 I,1B2,134 1,160,000 902,844 883,500 279,290 276,500 109,160 116,125 25,971 25,649 2,518 3,000 205 300 0 400 4,658 5,000 2,636 4,640 40 100 8,329 B,400 650 900 9,062 9,200 9 100 11,062 14,000 50 500 2,719 2,500 473 500 467 200 176,429 1919514 100,861 84,986 6,185 5,200 -5,110 1,075 5,200 101,936 90,166 110,000 110,000