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cp11-25-86 cHUTCH INSON CITY CALENDAR WEEK OF November 23' To November 29 f 1986 WEDNESDAY -26- :00 A.M. - Directors Meeting at City Hall SUNDAY -,)z- THURSDAY -27- THANKSGIVING DAY MONDAY -24- Noon - Safety Council Meeting at Fire Station 1:00 P.M. - Utilities Commi Meeting at Utilities 7:00 P.M. - Energy Council Meeting at City Hall FRIDAY -28- CITY OFFICES CLOSED VACATION MARLOW PRIEBE - Nov. 24 - Dec. DEAN O'BORSKY - Nov. 26 - Dec.l TUE®r, AY -25- 7:30 P.M. - City Council Meeting at City Hall SATURDAY -29- �j�'s�y! .. 41 r I 4 �cY.r AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 25, 1986 1. Call to Order - 7:30 P.M. 2. Invocation - Father Peter Zafe, St. Anastasia Catholic Church 3. Consideration of Minutes - Regular Meeting of November 10, 1986 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - October 1986 2. Airport Commission Minutes - November 5, 1986 3. Planning Commission Minutes - October 21, 1986 4. Nursing Home Board Minutes - October 23, 1986 5. Hospital Board Minutes - October 21, 1986 (b) Christmas Tree Sales Permit: • 1. Cynthia J. Beadell 2. Leonard Riemann 3. Charles Pulkrabek Action - Motion to order minutes and report filed and issue permits 5. Public Hearing - 8:00 P.M. None 6. Communications, Requests and Petitions None 7. Resolutions and Ordinances (a) Resolution No. 8421 - Resolution Authorizing Release And Substitution Of Securities To First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt (b) Ordinance No. 27/86 - Ordinance for Junk Cars Action - Motion to reject - Motion to waive first reading and set second reading December 9, 1986 • (c) Resolution No. 8422 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 1 CITY COUNCIL AGENDA - NOVEMBER 25, 1986 (d) Resolution No. 8427 - Transferring $560,000 From The General Fund To • Hutchinson Police Station Construction Fund Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Highway 15 South Improvement - Project No. 87-06 (DEFERRED NOVEMBER 10, 1986) Action - Motion to reject - Motion to approve project - Motion to waive reading and adopt Resolution (b) Discussion of Maplewood Academy Lateral 1/County Ditch 18/County Board (DEFERRED OCTOBER 14, 1986) Action - (c) Consideration of Policy for Reconstruction of City Streets (DEFERRED NOVEMBER 10, 1986) Action - (d) Consideration of City Audit Cost Comparison (DEFERRED NOV. 10, 1986) Action - Motion to reject - Motion to appoint auditor • 9. NEW BUSINESS (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Equipment Maintenance Agreement with Pitney Bowes for Electronic Scale Action - Motion to reject - Motion to approve and enter into agreement (c) Consideration of Establishing Bid Date for Advertisement of New Transit Bus (Hutchmobile) Action - Motion to reject - Motion to approve and set bid date January 20, 1987 (d) Consideration of 1987 Improvement Projects Action - (e) Consideration of Reconveyance of Land 0 Action - Motion to reject - Motion to approve land purchase 'r; CITY COUNCIL AGENDA - NOVEMBER 25, 1986 (f) Consideration of Car Impounding Contract Action - Motion to reject - Motion to approve and enter into contract (g) Consideration of McLeod County Animal Shelter Using Lobby Area of Recreation Center for Monthly Pet Adoption Day Action - Motion to reject - Motion to approve (h) Consideration of Policy for Christmas Eve Closing of City Offices Action - Motion to reject - Motion to approve policy (i) Consideration of Conditional Use Permit Requested By Michael And Patti Blake with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 8423 (j) Consideration of Rezoning Request By Tyrone Helland with Favorable Recommendation of Planning Commission • Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading December 9, 1986 (k) Consideration of Conditional Use Permit Requested By Dennis Raduenz with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 8424 (1) Consideration of Variance And Conditional Use Permit Requested for Super America Store with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive readings and Adopt Resolutions No. 8425 and No. 8426 (m) Consideration of Equipment for Recreation Center Action - Motion to reject - Motion to approve purchase (n) Consideration of City Policies for Policy Book Action - (o) Consideration of Part -Time Receptionist for Parks And Recreation • Department Action - Motion to reject - Motion to approve recommendation 3 CITY COUNCIL AGENDA - NOVEMBER 25, 1986 0 (p) Consideration of Two Service Agreements for Wastewater Treatment Plant Action - Motion to reject - Motion to approve service agreements (q) Consideration of Public Sale of Hutchinson Utilities $3,920,000 Electric Utility Revenue Bonds of 1986 Action - Motion to reject - Motion to approve bond sale - Motion to waive reading and adopt Resolution No. 8428 (r) Consideration of Enterprise Funds Budget for Liquor Store, Sewer And Water, And Central Garage Action - Motion to reject - Motion to approve budget 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate • funds 12. Adjournment 21 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, NOVEMBER 10, 1986 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of October 28, 1986 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - OCTOBER 1986 . 2. HOSPITAL BOARD MINUTES OF SEPTEMBER 18, 1986 (b) SNOW REMOVAL PERMITS: 1. GENE BETKER 6. JIM HAASL 2. DEL CROTTEAU - C & C SNOW REMOVAL 7. CALVIN JOHNSON 3. LLOYD CHRISTENSEN 8. MARK SHOUTZ 4. JAMIE EMANS 9. RICHARD SMYKALSKI 5. DICK EWERT 10. FLORIAN THODE The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to order the minutes and report filed and to issue the permits. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REPLACEMENT DRAINAGE FOR AFFECTED PROPERTY AT MAPLEWOOD ACADEMY City Attorney Schaefer stated that in the event of a lawsuit, it would have to be proven that the drainage line was severed and at what point. • Following discussion, Alderman Carls moved to direct the City Attorney and City Engineer in a cooperative effort to research the titles of the properties where it is suspected or known the line has run and report back to the City Council at the next meeting and for the City Attorney 1 �< CITY COUNCIL MINUTES - NOVEMBER 10, 1986 • to shed some information on this case and the City's chances of winning a lawsuit if it goes to court. Motion seconded by Alderman Mlinar and carried unanimously. (b) PRESENTATION OF PLAQUE TO JOSEPH DANSEREAU Mayor Ackland presented Joseph Dansereau with a plaque of appreciation for his years of service on the Police Civil Service Commission. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 25/86 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 21 - NO. 24 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" Alderman Mikulecky moved to waive second reading and adopt Ordinance No. 751. Motion seconded by Alderman Torgerson and unanimously car- ried. (b) RESOLUTION NO. 8415 - RESOLUTION DETERMINING THE NECESSITY FOR AND AUTHORIZING THE ACQUISITION OF CERTAIN PROPERTY BY PROCEEDINGS IN EMINENT DOMAIN • The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8415. Motion unanimously carried. (c) RESOLUTION NO. 8416 - RESOLUTION FOR PURCHASE Alderman Mlinar moved to waive reading and adopt Resolution No. 8416. Motion seconded by Alderman Carls and carried unanimously. (d) RESOLUTION NO. 8417 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND The motion was made by Alderman Carls, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8417. Motion unanimously carried. (e) RESOLUTION NO. 8418 - RESOLUTION APPOINTING CITY ADMINISTRATOR AS CONTACT PERSON FOR SEWAGE TREATMENT PLANT CONSTRUCTION GRANT Alderman Mikulecky moved to waive reading and adopt Resolution No. 8418. Motion seconded by Alderman Torgerson and carried unanimously. (f) ORDINANCE NO. 26/86 - AN ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBDIVISION NO. 14 THERETO The motion was made by Alderman Carls, seconded by Alderman Torgerson, 2 • CITY COUNCIL MINUTES - NOVEMBER 10, 1986 to waive the second reading and adopt Ordinance No. 752. Motion car- ried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF DEFERRED ASSESSMENTS City Administrator Plotz presented a proposed policy on determining the costs payable at the time deferred assessments were activated. He stated the principal plus accumulated interest charges can never exceed the present day cost of installing the improvement project. The rate of interest charged in assessments would remain during the life of the bond and five percent per annum thereafter. After discussion, Alderman Torgerson moved to accept the deferred assessments policy as presented. Motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF SUBDIVISION AGREEMENT FOR SANTELMAN'S SECOND ADDITION (DEFERRED OCTOBER 14, 1986) Following discussion, the motion was made by Alderman Mlinar to approve • the subdivision agreement, including the date change to 1987 under item No. 2, page one. Motion seconded by Alderman Carls. The motion was amended by Alderman Torgerson to defer Assessment Rolls No. 58, No. 59 and No. 73. Amended motion seconded by Alderman Carls and unanimously carried. Main motion carried unanimously. (c) CONSIDERATION OF SETTING ASSESSMENT HEARING DATE FOR PROJECT NO. 86-14, ASSESSMENT ROLL NO. 223 Following discussion, Alderman Torgerson moved to set a hearing date of December 9, 1986 at 8:00 P.M. for Assessment Roll No. 223 and to waive reading and adopt Resolutions No. 8419 and No. 8420, with reduced cost as presented and the clearing of the area and common berm as recommend- ed by City Engineer. Motion seconded by Alderman Carls and carried unanimously. (d) DISCUSSION OF STRENGTHENING CONTROL OF JUNK CARS BY ORDINANCE (DEFERRED OCTOBER 28, 1986) After discussion, Alderman Carls moved to direct the City Attorney to prepare a draft of Matthews Municipal Ordinance for the next City Council meeting. Motion seconded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF HIGHWAY 15 SOUTH IMPROVEMENT - PROJECT NO. 87-06 • The Council discussed approval of only a portion of the project. In answer to a question raised about the proposed sidewalk in front of the Mall, Engineer Priebe reported the City would be responsible for main - 3 CITY COUNCIL MINUTES - NOVEMBER 10, 1986 taining the sidewalk. Following discussion, Alderman Carls moved that Mr. Gene Setrum of the Willmar DOT office and an official from the State MN/DOT headquarters attend the next City Council meeting to answer questions on project No. 87-06. Motion seconded by Alderman Torgerson and carried unanimously. RECESS: The City Council adjourned at 9:05 P.M. for a five-minute recess. 9. NEW BUSINESS (a) CONSIDERATION OF REPLACING MICROWAVE OVEN FOR SENIOR CENTER The motion was made by Alderman Carls, seconded by Alderman Miinar, to approve the request. Motion unanimously carried. (b) CONSIDERATION OF SUBDIVISION AGREEMENT FOR CAMPBELL LAKE ADDITION Following discussion, Alderman Torgerson moved to approve the subdi- vision agreement for Campbell Lake Addition. Motion seconded by Ald- erman Mlinar and carried unanimously. (c) CONSIDERATION OF AUTHORIZING INSTALLATION OF FAN AND BLOWER FOR AERATION AT WATER PLANT The motion was made by Alderman Mikulecky, seconded by Alderman Carls, to approve the installation of a fan and blower. Motion unanimously carried. (d) CONSIDERATION OF DISBURSEMENT OF FORESTRY REVENUE City Forester Schnobrich reported the Tree Board was recommending the Council allow future forestry revenues to be used for additional tree purchases instead of going into the general fund. Following discussion, no action was taken by the Council. However, the City Forester was directed to check into shared ownership of a tree spade with the Crow River Country Club, McLeod County, or some other community and also the possibility of a tree nursery in Hutchinson. (e) CONSIDERATION OF APPOINTING CHARLES BAILLY & COMPANY AS 1986 AUDITORS The motion was made by Alderman Carls that the City Administrator con- tact five cities approximately the size of Hutchinson to determine what they pay for audit fees, with a report to the Council. Motion seconded by Alderman Mikulecky and unanimously carried. (f) CONSIDERATION OF FIRE HYDRANTS It was reported that a public hearing would be necessary if the cost for fire hydrants was assessed. Mr. Newell Weed had offered to pay 4 • CITY COUNCIL MINUTES - NOVEMBER 10, 1986 through the assessment method for the fire hydrants at Greencastle and to obtain a petition from the other affected property owners. After discussion, Alderman Torgerson moved to direct Newell Weed to get a petition signed and to submit it to City staff. Motion seconded by Alderman Carls and carried unanimously. (g) CONSIDERATION OF ELECTRO WATCHMAN AGREEMENTS FOR SEWER AND WATER DEPARTMENT AND OUR SAVIOR LIFT STATION The motion was made by Alderman Mikulecky, seconded by Alderman Carls, to approve and sign the agreements. Motion unanimously carried. (h) CONSIDERATION OF AMENDING DENTAL INSURANCE COVERAGE TO INCLUDE 25 -YEAR OLD STUDENTS Following discussion, Alderman Mikulecky moved to reject the amendment to the dental insurance coverage. Motion seconded by Alderman Carls and carried unanimously. 10. MISCELLANEOUS • (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on several upcoming meeting dates. He reported the State Fire Marshall would be in Hutchinson on November 17 to determine the requirement of a stand pipe in the Greencastle building. (b) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson inquired about the action being taken regarding the junk truck at Second Avenue and Erie. The City Attorney stated he was drafting a complaint on the issue. Alderman Torgerson asked about the County waste. Engineer Priebe re- ported the Solid Waste Committee had met, and he was waiting for a re- port which will be discussed at the next Council meeting. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired if the City Administrator had been in con- tact with the State regarding the airport appraisals. Mr. Plotz re- sponded that he had some additional information, and he would be call- ing the State office. Alderman Mikulecky asked the City Attorney about his report on the . parking appeals from the downtown parking program. (d) COMMUNICATIONS FROM CITY ATTORNEY 5 CITY COUNCIL MINUTES - NOVEMBER 10, 1986 City Attorney Schaefer reported that the City should have a decision from the District Court by the end of the week regarding the closed meeting held by the City Council. He also commented on the correspon- dence received from John Miller and James DeMeyer regarding park land. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented on the audio problem that Cable TV was exper- iencing in taping the Council meetings and asked for Council opinion on the City's responsibility to have the public view the meetings. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and authorize payment from the appropriate funds. Motion car- ried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:45 P.M. J, OCTOBER • REVENUE REPORT - GENERAL FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1986 OCTOBER OCT. YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 350000.00 834966.56 1322050.00 487083.44 0.63 LICENSES 1275.00 19884.32 17050.00 -2834.32 1.17 PERMITS AND FEES 5819.78 89380.60 67300.00 -22080.60 1.33 INTER -GOVERNMENT REVENUE 0.00 735619.05 1010302.00 274682.95 0.73 CHARGES FOR SERVICES 17104.25 292824.71 491765.00 198940.29 0.60 FINES & FORFEITS 4272.05 31603.06 25000.00 -6603.06 1.27 MISCELLANEOUS REVENUE 6165.88 105124.17 88BO0.00 -16324.17 1.18 CONTRIBUTIONS FROM OTHER FUNDS* 630929.93 821171.64 465500.00 -355671.64 1.76 REVENUE FOR OTHER AGENCIES 341.75 2179.50 200.00 -1979.50 10.90 TOTAL 101590B.64 2932953.61 3487967.00 555013.39 0.84 *INCLUDES $555,000 FROM FEDERAL REVENUE SHARING EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADM./CITY CLERK ELECTIONS FINANCE MOTOR VEHICLE ASSESSING LEGAL • PLANNING CITY HALL RECREATION BUILDING POLICE DEPARTMENT FIRE DEPARTMENT COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARSHALL ENGINEERING STREETS & ALLEYS STREET MAINTENANCE AIC LIBRARY SENIOR CITIZEN CENTER PARK/REC. ADMIN. RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY COMMUNITY DEVELOPMENT DEBT SERVICE AIRPORT TRANSIT UNALLOCATED TOTAL 5527.52 25288.42 27549.00 2260.58 0.92 9446.80 108913.40 129804.00 20690.60 0.84 1719.59 5039.72 4460.00 -579.72 1.13 12135.73 164488.45 188032.00 23543.55 0.87 5175.34 56798.45 66884.00 10085.55 0.05 0.00 2250.00 19600.00 17350.00 0.11 2497.41 29318.84 32654.00 3335.16 0.90 114.07 1566.74 16475.00 14908.26 0.10 2556.96 _ 32449.90 - 40537.00 8087.1.0 0.80 2967.57 51118.75 51457.00 338.25 0.99 84832.20 645086.15 725058.00 79971.85 4.89 5442.47 80606.30 82940.00 2333.70 0.97 3456.76 26808.21 36736.00 9927.79 0.73 6698.90 66045.05 77146.00 11100.95 0.86 0.00 178.91 850.00 671.09 0.21 0.00 0.00 150.00 150.00 0.00 4457.79 36004.27 42630.00 6625.73 0.84 13643.45 146939.70 173056.00 26116.30 0.85 55473.52 296681.06 359065.00 62153.94 0.83 5525.40 48554.56 67150.00 18595.44 0.72 493.95 59587.97 64223.00 4635.03 0.93 3221.98 38649.73 52191.00 13541.27 0.74 5726.31 69882.37 74616.00 4733.63 0.94 4455.76 103951.40 122100.00 18148.60 0.85 12063.04 96030.61 106996.00 10965.39 0.90 35488.28 305180.79 354245.00 49064.21 0.86 5631.35 34819.90 41797.00 6977.10 0.83 2144.18 25436.59 333700.00 8263.41 0.75 1500.00 46796.10 62296.00 15499.90 0.75 4172.31 44917.65 60650.00 15732.35 0.74 5620.78 64378.55 82611.00 18232.45 0.78 8542.31 278386.82 290309.00 11922.16 0.96 310731.73 2992355.36 3487967.00 495611.64 0.86 OCTOBER CITY OF HUTCHINSON FINANCIAL REPORT - 1986 OCTOBER 22151.53 ENTERPRISE FUNDS SUPPLIES. REPAIR & MAINTENANCE 277.60 2655.92 • REVENUE REPORT - LIQUOR FUND OCT. YEAR TO ADOPTED BALANCE PERCENTAGE 25403.76 ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 32099.28 307538.93 390000.00 82461.07 0.79 WINE SALES 10225.20 106808.64 125000.00 18191.36 0.85 BEER SALES 45572.08 505501.94 635000.00 129498.06 0.80 BEER DEPOSITS 92.64 -274.14 0.00 274.14 80000.00 MISC. SALES 2970.94 31828.74 0.00 -31828.74 633220.06 INTEREST 394.78 4284.75 5000.00 0.83 •COST OTHER CASH DISCOUNTS -151.99 -1950.21 0.00 1950.21 0.00 TOTAL 91202.93 953738.65 1155000.00 201261.35 0.83 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 10341.30 117709.47 139861.00 22151.53 0.84 SUPPLIES. REPAIR & MAINTENANCE 277.60 2655.92 4850.00 2194.06 0.55 OTHER SERVICES & CHARGES 2379.98 25403.76 30350.00 4946.24 O.B4 MISCELLANEOUS 12.00 616.72 8650.00 8033.26 0.07 CAPITAL OUTLAY 0.00 390.30 2500.00 2109.70 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 40000.00 80000.00 110000.00 30000.00 0.73 OF SALES 633220.06 722819.68 873550.00 150730.32 0.83 •COST OTHER 0.00 0.00 15005.00 15005.00 0.00 TOTAL 116230.94 949595.85 1189876.00 240280.15 0.80 REVENUE REPORT - WATER SEWER/FUND FEDERAL GRANTS 0.00 0.00 0.00 0.00 0.00 WATER SALES 39970.86 384188.58 460000.00 75811.42 0.84 WATER METER SALES 419.70 4880.20 5000.00 119.80 0.98 REFUSE SERVICES 23983.51 228731.83 245000.00 16266.17 0.93 SEWER SERVICES 41583.51 450241.29 615000.00 164758.71 0.73 EPA SALES 25033.66 257904.63 317600.00 PENALTY CHARGES 1000.89 7676.52 6300.00 -1376.52 0.00 INTEREST EARNED 14671.16 36631.50 80000.00 43368.50 0.46 REFUNDS & REIMBURSEMENTS 325.02 1319.62 2000.00 680.38 0.00 OTHER 165.00 1527.99 150.00 -1377.99 10.19 TOTAL 147153.31 1373102.16 1731050.00 357947.84 0.79 EXPENSE REPORT - WATER SEWER FJND 27462.50 239729.90 241000.00 1270.10 0.99 isOPERATIONS WATER 56007.76 466345.90 711-160.00 245014.10 0.66 SEWER 23621.28 556211.77 740015.00 161603.23 0.75 TOTAL 107091.54 12647-'-7.57 16921175.00 428097.43 v.75 MINUTES • AIRPORT COMMISSION Wednesday, November 5, 1986 Members present: Chairman Doug McGraw, John Miller, Randy Buboltz, Don Pankake and Councilman Pat Mikulecky. Member absent: Ed Connelly The meeting was called to order by Chairman Doug McGraw at 7:00 p.m. and the following business matters were discussed: Ralph Neumann brought the commission up to date on the status of the Airport Zoning appraisals. Because of the higher than anticipated costs, the matter is now in the hands of Gary Plotz and Attorney Schaeffer for further study. The Commission reviewed the 3 applicants for Fixed Base Operator/Mechanic. Neumann was instructed to contact Wiley Hautila from Ely arranging a meeting and interviews Monday, November 10, 1986. Discussion followed on the maintenance problem that could occur with Jim Hamilton tieing his plane down on the grass area by the office and also the safety hazzard of running an electrical cord along the ground. Neumann was instructed to inform Jim of this problem and work out a fair electrical plug-in change and parking.area. • Don Pankake will be contacting the County on what costs would be to apply calcium chloride to the entrance road into the airport. Randy Buboltz will check on costs of growth retardant product produced by 3M Company. Perhaps moving costs could be drastically reduced. 3M plans on discontinuing this item and we could take advantage of hugh discounts. Submitted by: Ralph Neumann 0 4 - �111 (4 • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 21, 1986 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:30 p.m. with the following members present: Marlin Torgerson, Spencer Beytien, Thomas Lyke, Bruce Drahos and Chairman Ebent. Members absent: Elsa Young and Larry Romo. Also present: City Administrator Gary Plotz. 2. MINUTES Mr. Beytien made a motion to approve the minutes of the regular meeting dated Tuesday, September 16, 1986. Seconded by Dr. Lyke, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF PRELIMINARY AND FINAL PLAT REQUESTED BY JOHN MILLER Chairman Ebent opened the hearing at 7:35 p.m. with the reading of publication #3625 as published in the Hutchinson Leader on Thursday, October 9, 1986. The request is for a pre iminary and_7inal plat to be known as Campbell Lake Addition. • Administrator Plotz explained that the combination of preliminary and final plat is allowed provided the plat is complete. Discussion followed, with a motion by Mr. Torgerson to close the hearing and recommend City Council approval of the platting request. Seconded by Dr. Lyke, the motion carried unanimously. The hearing closed at 7:37 p.m. 4. OLD BUSINESS (a) DISCUSSION OF CORRESPONDENCE ON BOARDING AND LODGING FACILITIES Adminstrator Plotz explained his understanding of various city ordin- ances on boarding and lodging homes for the elderly. Primarly a conditional use permit is required if there are 6 or less occupants and that boarding homes with 7 or more are in R-3 zoning. There was nothing in the city ordinances limiting the inside of the building since that is regulated by the state. Discussion followed as to amending the ordinance for boarding and lodging homes for the elderly. Any changes would not affect present homes in operation since they are "Grandfathered in" to the present ordinance. Mr. Torgerson made a motion instructing staff to draw up the ordinance stating that Boarding and Lodging Home for the Elderly with 6 or less occupants be zoned R-2 and 7 or more to be zoned R-3. Seconded by Mr. Beytien the motion carried unanimously. (b) CONTINUED DISCUSSION OF ELIMINATION OF PLAYGROUND PARK AT COUNTRY CLUB TERRACE . Administrator Plotz explained that staff recommended 10% of Mobile Home Parks be designated as recreation area as stated in ordinance Section 8.04.02. Mr. Gordon Hedland, owner of Country Club Terrace, reviewed the request of elimination of playground park at Country Club Terrace. He presented the survey which was given to each mobile home owner in the park explaining the problems of the playground area. The results were as follows: 150 people responded, with 30 saying "yes" they wanted the park to remain and 120 answered "no" or "no opinion". Much discussion followed as to the proposed use of the lots now used as park, the suggested area that might be used for recreation and reviewal of the ordinance on Mobile Home Parks. Mr. Torgerson made a motion to deny the request to eliminate the playground park at Country Club Terrace based on Section 8.04.02 and that staff survey other cities on their Mobile Home Park ordinance as to recreation area designated. Seconded by Mr. Beytien the motion carried unanimously. (c) VARIANCE REQUEST DENIAL (REQUESTED BY DR.KUEHL) Chairman Ebent noted that the variance request submitted by Dr. Kuehl • to the county has been resolved. It needed no further discussion of the planning commission. (d) RESIGNATION OF MR. SHU-MEI HWANG FROM THE COMMISSION Mr. Bruce Drahos was welcomed to the commission by Chairman Ebent as the member appointed to fill the term opened by the resignation of Mr. Hwang. Chairman Ebent made a motion to appoint Dr. Lyke to the position of Vice -Chairman for the remainder of Mr. Hwang's term. Seconded by Mr. Torgerson the motion carried unanimously. (e) VOLUNTEER RENTAL INSPECTION PROGRAM Administrator Plotz explained the voluntary program of rental inspection as an alternative to the previous public hearing. Staff recommended a notice be put in the Hutchinson Leader on free or voluntary inspections. Discussion followed as to the inspections being no cost and no penalty with a liberal time period given to correct any safety problems in a building with rental units. Several landlords were present to express their concerns with this type of program. 2 Wayne Kenning, Peterson -Paulson Realty, suggested two concerns he had • with the program: 1) The landlord should be included and present at the time of inspection. 2) There be a control on actual needs in order to comply with safety requirements, keeping in mind the cost burden to the landlord and indirectly to the tennant. Judy Kopesky, Century 21, made several comments on other possible ways to control the safety of rental units. She suggested that education of tennants is basically needed and that a letter should be made available to inform the people looking for units to rent. It was the concensus of the commission to invite one representative from each Real Estate Office to a meeting with City Staff for the purpose of composing a letter for safe rental property. 5. NEW BUSINESS (a) VARIANCE ON KDUZ/KNJR PROPERTY Larry Graff, of KDUZ/KNJR, presented a variance request on the proposed addition to the KDUZ studio. Discussion followed on the boardering property and side yard setbacks. Mr. Torgerson made a motion to recommend approval of the variance to City Council. Seconded by Mr. Beytien the motion carried unanimously. • 6. OTHER BUSINESS • (a) Administrator Plotz explained a letter sent to Marie Ewald pertaining to 'other than elderly" living in her boarding facility. There is one handicapped person living there, who is not "elderly", formerly from another boarding care home. After discussion of the circumstances, Chairman Ebent directed Mr. Plotz to inform the owner by letter that she would not need a condi- tional use permit at this time since only one handicapped person is living at the facility. (b) Chairman Ebent suggested that commission members consider going to the "Annual Planning Institute" to be held December 12 and January 21. Interested members should contact Bonnie at City Hall to be registered. 7. ADJOURNMENT There being no futher business, Mr. Torgerson moved to adjourn the meeting. Seconded by Mr. Beytien the motion carried unanimously. The meeting was adjourned at 9:26 p.m. K BURNS MANOR MUNICIPAL NURSING HOME Minutes - October - 198E • The Board of Directors for Burns Manor Municipal Nursing Bob Stearns Horre met Thursday October 23, 1986 at Burns Manor Annex Day Room. Les Linder President Larry Graf presiding. Stemple Johnson Members present: Larry Graf Esther Kuehl Jay Alrick John Mlinar Marge Putney Ancher Nelsen David Jensen Mavis Geier Members absent: Gloria Dansereau Jim Mills MINUTES OF PAST MEETING: A mction was made by Marge Putney and seconded by Esther Kuehl to approve the minutes. All in favor. Motion carried. ACCOUNTS PAYABLE: - A mction was made by Ancher Nelsen and seconded by Esther Kuehl to approve for payment the attached listing of accounts in the amount of $55,972.75. All in favor. Motion carried. A motion was made by Eshter Kuehl and seconded by Marge Putney to pay Cokato Fabric Crafts Co., in the amount of $80.00. All in favor. Motion carried. • Mrs. Geier reported that memorials of $300.00 was received from the Tom Lenneman, Sr. family, and $360.35 from the Congregational Church Women for a Space Table. FINANCIAL REPORT: Financial report was given by David Jensen. OLD BUSINESS: Correspondence that was received from Helgeson Development and Patch Erickson Madson, Inc. was discussed. A. Memorial Fund; Ancher Nelsen discussed the Memorial Fund. B. Task Force: The following Names were suggested by the board as possible members of a Task Force. Eldred Miller Bob Stearns Rosie Graupmann Les Linder Ron McGraw Stemple Johnson Ancher Nelsen Jay Alrick Homer Peterson • Myra Pribyl Woody Wright Margaret Abbott George Smith, M.D. October Minutes Health, • Page 2 Mn. Department of 8 91 artment of Health: Manor October N�gUSI Burns The A Minnesota Dep$ection, surveyed read and discussed. Survey and Compliance orders were The correction student has and 10, 1986. on file. University winter orders are correction University: her Preceptor for B. Mankato Geier serve as completed. that Mrs. been Medical leave requested the details have not All Leave: Vacation and the policy - quarter - olicy•quarter. a Medical is challenging Vacation Mn. Rules part C. An employee I's Requirements: neater of .95 policy was Nursing Staff the 9 D Minimum staff minim or 2 0 hours per resident Per sets a nursing of the number of 4655.5610 resident day sum assigned standardized days" means the the weight hours Per resident multiplied by a facilities day. standardize mix mix class the basis of in each that more nurs- residents will be calculate This the la to that class. day There is requirements of any given meet the a large turno census for will be hired to experienced We have ing assistants t satis- E• Nursing Assistants: patient Sixty nine P 3 re - of Surveys. nine surveys, of nursing Satisfaction Of the sixty like more F Patient ondent would surveys were avail able. 1 resp faction like more outings• adjourn - would Larry Graf spondents president privacy- further business Novembe There being no Board of meet Thursday Directors will ed the meeting- Room• The Burns Manor Annex Day 20, 1966, 5:30 p.m•, in the Respectful Iy submitted: Secreta• Ma is J. Gei r, ATTEST: HUTCHINSON COMMUNITY HOSPITAL • REGULAR BOARD OF DIRECTORS MEETING - October 21, 1986 Large Conference Room - 4:30 PM Present: Rev. Thor Skeie, President; Joan Ewald, Vice -President; Rolly Balke, Secretary; Dori Johnson, Trustee; Mike Carls, Trustee; Bob Durfee, Trustee; Dr. Carl Bretzke, Chief of Medical Staff Absent: None Others Present: Philip G. Graves, Administrator; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Jane Hodgins, Hutchinson Leader; Laurie Hulkonen, Recording Secretary Prior to the meeting, several board members gathered to hear President Skeie share information gathered from a national conference he attended early in October on the subject of board self-evaluation. (See attached outline.) Following dinner, the meeting was called to order by President Skeie at 6:05 PM. • The board briefly discussed the County Board meeting, held earlier in the afternoon, which was attended by Johnson, Bretzke, Ewald, Skeie and Graves. The Hospital Board had been invited to attend, along with West Central Community Services Center of Willmar, to briefly discuss the County's mental health services contract. The County Board stated their satisfaction with the Hutchinson Community Hospital's execution of the contract and declined to discuss the issue further with West Central. The Hospital Board's concensus was, therefore, that no action to defend the hospital's contract with the County for mental health services need be taken at this time. Minutes of Past Meetings. Minutes of the September 16, 1986, regular board of directors meeting were presented. Following discussion: Motion was made by Balke, seconded by Ewald, to approve as presented the minutes of the September 16, 1986, regular board of directors meeting. All were in favor. Motion carried. Medical Staff Meeting Minutes. Dr. Bretzke presented the minutes of the October medical staff meetings. He briefly discussed the excellent job Dr. Zenk has been doing since beginning his practice in Hutchinson. Increase in the CT scan coverage after January 1, 1987 is planned. Regular Board of Directors Meeting - ID/21/8b Page Two . es were presented for J— for staff Pevious9y been recommended New Business Applications A, Staff A lica b d• The app of the Medical Staff. review by the the Executive Comm for approval by rant Following discussion: Johnson, to 9 b Carls, seconded by n ologY+ Motion was made Y es to Dr. Robert Ahrens in Ol staff privile9 ornery in Otorhinolary 9sdahl consulting Mark Mont9 es to Dr. Scott RY, Gynecology and Dr. rihn Z rant active staff PJohn Zenk in Internal Medicine. and tog Practice and Dr. in Family, Motion carried• agreed to take a All were in favor-kato has Tracy wolf Of CO list for 9patient without the Emergency Room ll It was also noted that r• regular rotatcalloschedules. a physician Personnel Director, surveyd Linda Ziemer> resent a salary explained Pro osal• this time to budget. Ziemer B gud et and Sal ar resent at the 1987 their salary Bill Rosenow wehepPeparation {0 that most hospitals base The board done for 1986 commenting provide the survey results, olitan at ihisttime. Ziemer and Rosenow increases on what the metrop received the survey as information meeting - then would be coming to • then left the the complete budget that A special meeting the Decemberresentation to discuss specifics Graves told board budget P them for approvalprior to board may be called with the board if time allowed- Graves informed the stem briefly discussed. arable worth Y Comparable worth was current comp of plans to review the hospital'sreport on the to insure its accuracy. Re ort. The status Following uarter Objective Sfpru1986 was distributed. C. Third ectives institutional °bJ Ewald, d. to discussion: gretzke, seconded by All were Motion was made by ort as presente accept the status rep1987 operational in favor. Motion carried. added to A listing of proposed reviewed, and resented. The board asked that Da,n be D 1987 per,_-- I Objectives• offices bei downgraded to objectives was p should be of satelliCost for marketing the listing thzt the Following discussion: Graves noted year. galke, to $35,500 for the Y seconded by Durfee, ectives as presented, • Motion the 1987 by ob3ecre in favor. accept as noted. Al I we with exceptions Motion carried, • CJ • Regular Board of Directors Meeting - 10/21/86 Page Three E. HMO Negotiations. Graves informed the board of his recent discussions with representatives of PHP. Their company is expecting a discount from the hospital for 1987, with the option of risk -sharing. They do not want to pay billed charges. Graves also indicated that Blue Cross and Blue Shield may not be able to invoke the "favored nations" clause in our service area because PHP has more contracts in the area. The hospital's position will be to grant discounts to HMO's only if they will bring more patients to the hospital. At this point, Johnson left the meeting. F. Special Events. The board was reminded of the upcoming BirthCare Birthday Part on November 16th, the HCHF fundraiser dinner/dance on November 22nd, and the HCH Christmas Party on December 19th. G. Other 1. Cement Pad. A request was presented for authorization to install a cement pad outside the present Emergency Room/Ambulance entrance to better accomodate the CT scan semi -trailer truck and provide more comfortable access to the scanner for patients. The pad is expected to be used for only 3-4 years because of future plans for a new ambulance garage which will include CT hook-up. Following discussion: Motion was made by Balke, seconded by Ewald, to authorize the administrator to request bids for installation of a cement pad to accomodate the CT truck. Six voted in favor of the motion, and Bretzke voted against. Motion carried. Statistical Report. Admissions for the month of September totaled 189. Average percentage of occupancy was 37.6 YTD, slightly higher than the previous year. Surgery again showed an increase over the previous month and had their second busiest month ever. Outpatient services continued to show an increase over the previous year, as well. Accounts Payable. The accounts payable listing for September was presented. Following discussion: Motion was made by Balke, seconded by Durfee, to pay the attached listing of accounts payable and cash disbursements in the amount of $602,840.74. All were in favor. Motion carried. Financial Statements. Financial statements for September were distributed to the board. The hospital realized a $19,400 gain from operations. Revenue and expense budgets were noted to be remarkably close to budget projections year-to-date. The Mental Health Unit showed a net gain for September. 3 Regular Board of Directors Meeting - 10121/86 page Three resented. No unusual De artmental Re orts al Health Unit. The report was P A, Director of Menatde & Education. The report was present No unusual comments were ents were made. B, Director of Marketin resented. No unusual comm comments were made•was p meeting C. Dieter �' The reportSeptember Auxiliary Meetin Minutes. The minutes of the No unusual comments were made. Auxiliar s received since were presented. were made. Ptaient satiNoaUnusualucomments tion Suirveys. were reviewed. The meeting Patie�evioussboard meeting adjourn the meeting• the p b Ewald to Motion was made Y B-05 PM' Ad'ou president Skeie at was then adjourned by Respectfully submitted, Rolly Balke Secretary Lau a Hul$eCretary Recording LH 9 • 0 FOR TEN MONTHS ENDED OCTOBER 31, 1986 • ••a 0•� •n � •i a YEAR-TO-DATE ACTUAL BUDGET VARIANCE Daily Hospital Service 5151,470 $132,443 S 19,027 Medical Nursing Units $1,323,573 $1,344,863 $(21,290) 47,815 24,451 23,364 Mental Health Unit 410,476 396,866 13,610 410,774 309,714 101,060 Ancillary 3,470,394 3,076,288 394,106 $610,059 $466,608 $143,451 Gross Patient Revenue $5,204,443 $4,818,017 $386,426 (21,753) (4,747) (17,006)• Less: Discounts & Allowances (260,417) (125,665) (134,752) $588,306 $461,861 $126,445 16,790 16,734 56 $605,096 $478,595 $126,501 $240,818 $250,914 $(10,096) 43,640 49,151 (5,511) ,235 • .J,455 25,095 9,945 22,140 510 14,849 11,567 3,282 71,021 41,121 29,900 13,417 16,726 (3,309) 8,277 6,894 1,383 2,709 3,733 (1,024) 11,508 5,418 6,090 2,644 2,949 (305) 20,700 23,323 (2,623) 13,819 10,967 2,852 Net Patient Revenue Other Operating Revenue Total Operating Revenue Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Equipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses $4,944,026 $4,692,352 $251,674 165,648 157,797 7,851 $5,109,674 $4,850,149 $259,525 $2,521,560 $2,541,879 $(0,319) 456,955 477,038 (20,083) 269,189 258,101 11,088 87,095 96,352 (9,257) 135,676 91,362 44,314 504,564 443,695 60,869 158,252 170,481 (12,229) 62,814 71,223 (8,409) 35,039 32,363 2,676 66,815 54,180 12,635 28,160 29,490 (1,330) 196,683 234,638 (39,955) 107,078 120,310 (13,232) $501,092 $457,803 $ 43,289 Total Operating Expense $4,629,880 $4,621,112 $ 8,768 104,004 20,792 83,212 Operating income 479,794 229,037 250,757 Add (Deduct) Non -Operating Revenue (Expense) Price -Level Depreciation (23,721) (23,721) --- And Working Capital (237,210) (237,210) --- $80,283 $(2,929) $83,212 Excess Revenues over Expenses $242,584 • $(8,173) $250,757 ZZ RESOLUTION NO. 8421 RESOLUTION AUTHORIZING RELEASE AND SUBSTITUTION OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE DESCRIPTION MATURITY AMOUNT 6475 U.S. Treasury Notes 11-15-86 $400,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository are hereby substituted for: PLEDGE DESCRIPTION MATURITY AMOUNT 6475 U.S. Treasury Notes 01-31-88 $400,000.00 6475 U.S. Treasury Notes 01-31-88 $600,000.00 • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested and accept the substitution by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 25th day of November, 1986. Paul L. Ackland Mayor ATTEST: Gary D. Plotz . City Clerk 7- a e ORDINANCE NO. -Z PUBLICATION NO. AN ORDINANCE AMENDING SECTION 1025 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED: NUISANCES PROHIBITED THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 1025 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Nuisances Prohibited" is hereby amended as follows: "Section 1025:20. Junked Motor Vehicles. Subdivision 1. Definitions.) For thepurpose of this ordinance the following def in tions shall be applicable: Junked motor vehicle means anv motor vehicle • hicle acces means )arts of an motor vehicle. Person includes any individual, firm, partnership or corporation. Private property means any real property not owned by the federal government, state, county, city school board or other public subdivisions. Removal means the physical relocation of a motor vehicle to an authorized location. Subdivision 2. Prohibited storage.) It shall be es n on anv private orooerty within the city for a period of It shall be unlawful for any person, after notification to remove any junked motor vehicle or motor vehicle accessories from any private property has been given, to move the same to an other private property u on which such storage is not permitted or onto any public highwa_` or other public property for purposes of storage. w Subdivision 3. Permitted storage). This section shall not apply to any motor vehicle or motor vehicle accessories stored within an enclosed building, or on the premises of a business enterprise operated in a lawful place and manner when necessary to the operation of such business enterprise, in a storage place or depository maintained in a lawful place and manner, or seasonal use vehicles such as snowmobiles, motorcycles, motor scooters and nonmotorized campers. Such business enterprises shops but shall not include automobile service stations or tire, battery and accessory sales stores. Subdivision 4. Investigation of remises.) The building inspector on routine inspection or upon receipt of a complaint may investigate a suspected junked motor vehicle or motor vehicle accessories and record the maker.""", model, style and indentification numbers and ita- situation. Subdivision 5. Notice of removal.) Whenever the building inspector or any member of his department finds or is notified that any junked motor vehicle or motor vehicle accessories have been stored or permitted to remain on any private property within the city, the building inspector shall send by certified mail a notice to the owner of record of such motor vehicle or accessories, if such owner can be ascertained by the exercise of reasonable diligence, and also to the owner of the private property, hown on the tax assessment records of the city, on as swhich the same is located to n U 0 • e iunked A. Nature of complaint. B. Description and los /or motor vehicle accessor C. Statement that the icle accessores will be r er than thirty days from d, D. Statement that re cified in the notificatic E. wr s no of th hicle or motor vehicle Such notice shall also 1 'Information: Lon of the motor vehicle 3; motor vehicle or motor oved from the premises no a of notification; val from the location to another location u o Fitted is proh bited and itional penalties; noval is made within the cation shll be civen in Subdivision 6. Outdoor Storage of Pioneer, Classic, collector vehicles or street rods shall be governed by the provisions of Minnesota Statutes 168.10 Subd. 1 e. Subdivision 7. Penalty.) Violation of this Section shall be a misdemeanor. SECTION 2. This Ordinance shall take effect after its passage and publication. Adopted by the Hutchinson City Council this day ofIL 1986. CITY OF HUTCHINSON By/ Paul Ackland, Mayor ATTEST: 0 Gary D. Plotz, City Clerk 11 RESOLUTION NO. 8422 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Diesel Fuel 1797.00 Operation Street Yes Schmeling Oil W The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved: 0 Motion made by: Seconded by: November 25, 1986 Resolution submitted for Council action by: 7-J) / (612) 587.5151 HUTCH f CI T Y OF HUTCHINSON 11 W.AS,HING70PJ AVE WEST % i H- CNINSON, MINN 55350 NOVEMBER 201 1986 TO: MAYOR 8, CITY COUNCIL FROM: 4::EN MERRILL., FINANCE DIRECTOR ------------------------------------------------------------------- SUBJECT: FUND TRANSFER TO THE POLICE CONSTRUCTION FUND ----------------------------------------------------------- With the unanticipated transfer in of funds from Federal ReVenLte Sharing. We are now in a postion to have the usual revenue sources in the General Fund available for other uses. With the accompanying resolution we would be using some of these funds for the proposed police station. By doing this transfer at this time we would begin to collect some interest. • earnings for the construction fund. 7-L�(- RESOLUTION NO. _8427 TRANSFERING $560,000 FROM THE GENERAL FUND TO H0TCHINSON POLICE STATION CONSTRUCTION FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHlNSON, MINNESOTA: THAT $560,000 is hereby transfered from the City of Hutchinson General Fund to the Hutchinson Police Station Construction Fend. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 25TH DAY OF NOVEMBER 1986. __--- ----------- __ Paul L. Ackland Mayor ATTEST: -------------- Gary ____________Gary D. Plotz City Clerk F Ll 0 �'�NNE�T9 �yT OF "o Minnesota Department of Transportation Box 769 2505 TRANSPORTATION ROAD WILLMAR. MINNESOTA 56201 September 23, 1986 Mr. Marlow Priebe Hutchinson City Engineer 37 Washington Avenue West Hutchinson, MN 55350 RE: S.P. 4304 (T.H. 15) In South Hutchinson Dear Mr. Priebe: Here are two copies of an approved layout for the reconstruction of T.N. 15 from the south corporate limits to Lyndon Avenue in Hutchinson. These layouts are being transmitted for City approval and retention along with two copies of a proposed resolution which it is requested that the Council act upon relative to this layout. At this time, the Department of Transportation has scheduled the project for a July 1987 letting. Because4V the preparation of final plans and project specifications hinges on Council approval of the preliminary plan, it is requested that these documents be presented to the Council at an early opportunity and that action be forthcoming thereon. A copy of the approved resolution, appropriately certified,is requested. If you have any questions, please call me. Sincerely, Jim E. ibbe Assist nt District JEN:dkb Engineer An Equal Opportunity Employer / Q R R S 0 L U T I 0 N FOR LAYOUT APPROVAL At a meeting of the City Council of the City of Hutchinson, held on the _ day of , 1986, the following Resolution was offered by • seconded by to wit: WHEREAS the Commissioner of the Department of Transportation has prepared a preliminary layout for the improvement of a part of Trunk Highway Number 151 renumbered as Trunk Highway No. 15 within the corporate limits of the City of Hutchinson, from the So. Corp. limits to Linden Avenue; and seeks the approval thereof, and WHEREAS said preliminary layouts are on file in the Office of the Department of Transportation, Saint Paul, Minnesota, being marked, labeled, and identified as Layout No. IA, S.P. 4304-30 (15-151) from the So. Corp. limits to Linden Avenue. NOW, THEN, BE IT RESOLVED that said preliminary layouts for the improvement of said Trunk Highway with the corporate limits be and hereby are approved. Upon the call of the roll the following Council Members voted in favor of the Resolution The following Council members voted against its adoption: whereupon the Mayor and/or the presiding officer declared the Resolution adopted. Dated . 1986 Mayor Attest City Clerk STATE OF MINNESOTA ) Be. COUNTY OF MC LEOD ) CITY OF HUTCHINSON ) I do hereby certify that at said meeting (of which due and legal notice was given) of the City Council of Hutchinson, Minnesota, on the day of 1986, at which a majority of the members of said Council were present, the foregoing resolution was adopted. Given under my hand and seal this day of , 1986. City Clerk 8i 00034391G wl • • t- Q. Developers Diversified November 13, 1986 Mr. Marlow V. Priebe Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Highway 15 Improvement Dear Mr. Priebe: 'A7 FOR YOUR INFORMATION It has come to our attention that the Department of Transpor- tation has postponed their hearings on the Highway 15 road improvement. We had a representative at the last meeting and quite possibly will be unable to attend the next. I would, however, wish to make our position clear. We in no way would benefit from the upgrade of Highway 15 or the installation of sidewalks on the west side of that Highway. We are interested in exercising whatever options we have to squelch this project prior to its inception so as to eliminate any possible litigation to stop same after it has been approved. If there are any questions as to our position or our options for this project, please advise prior to any action. Very truly yours, DEVELOP DIVERSIFIED MANAGEMENT COMPANY Lot n F. Henry resident LFH�/amc cc:` Mayor Paul Ackland ✓i% OLc,.clayw • 34555 Chagrin Boulevard • Moreland Hills, Ohio 44022 • ( 0 j ✓i% OLc,.clayw • 34555 Chagrin Boulevard • Moreland Hills, Ohio 44022 • ( 0 (612) 587-5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 17, 1986 Mr. Loren F. Henry, President Developers Diversified Management Company 34555 Chagrin Boulevard Moreland Hills, Ohio 44022 RE: Highway 15 Improvement Dear Mr. Henry: FOR YOUR INFORMATION: At the time that "Hutchinson Mall" was being planned by your firm and approved by the City, the above -referenced was in the program by the Department of Transportation. The major part of the cost is paid by the Department of Transportation on projects of this type. in this case, the total estimated cost is $1,900,000 and the City's share is $230,000. City Policy is to assess all or a portion of the City's cost in accordance with normal improvement assessment policy. To date, the project has not been approved and the assessment cost has not been determined. A future assessment hearing will 41 be held in regard to actual cost to the benefited properties. Kindly refer to the Subdivision Agreement that was signed by Developers Diversified and the City, dated December 17, 1980, Paragraph 22 relative to Developer's committment to this project. Kindly notify me if you intend to fulfill your committments as agreed to, or intend on following through to stop the project, as outlined in your letter of November 13, 1986. Respectfully, CITY OF HUTCHINSON �ll�tila✓L. ��,,�.� Marlow V. Priebe Director of Engineering MVP/pv cc: Mayor Paul Ackland 0 4 0 / atsdaxd mmxwocfal roadkWo 45back to bade aab requires VE.Wild as well as ming on T.H. IS fts at the intersection with Century Avenue. This widening has been approv by the Minnesota Department of Transportation. 21. All utility easements needed for the Hutchinson Utilities and Hutchinson Telephone Company have been determined by thea and are properly placed on the Plat. 22. The Minnesota Department of Transportation has placed T.H. IS, from Lind" Avenue South to the South City limits (a point approximately 800 feet South of Century Avenue) in its programing for reconstruction and signalizing of intersections. The cost of said improvements will be completed under a Cooperative Agreement which will stipulate what portion is to be paid by the State and what portion will be paid by the City. According to City Policy, the City's portion is assessed to the abutting properties. It is agreed that the Subdivider will be responsible for payment of his assessed costs for said future improvement. 23. A portion of the land area of the Hutchinson Mall Subdivision is presently served by the City's Southwest Storm Sewer District built in 1969. The proposed Barr Engineering on site storm water storage discussed in Paragraph 14, is acceptable only under the conditions that this area will be served by a future storm sewer district to the South. The Subdivider hereby petitions the City to construct both permanent and temporary drainage systems to the South to serve this subdivision and Paden First Addition and to assess the Hutchinson Mall for its portion of costs in accordance with City Policy. *It is understood that future assessments for storm sewer will be made to the Hutchinson Mall when permanent facilities are constructed to replace the temporary facilities. It is agreed that should the petitioned storm sewer facilities be constructed or be under City Contract to construct before Developers Diversified installs its on-site system, said on-site system may be resized end graded to flow to the South. Design change say, also, be made at that time to eliminate the on site holding ponds. See Exhibit "D". 24. Presently, 6 catch basins on the present storm sewer System within the plat shall be removed and the lead lines plugged. A 12" line inplace line shall, also, be plugged. Said work to be inspected and approved by the City Engineering Department. All costs for acid work shall be the responsibility of the Subdivider. See Exhibit "C'. - 25. As per the City's Subdivision Ordinance and Parks and Playground - Contribution Schedule, the Parks and Playground Contribution for the HutchinsonMallplat is $2,186.80. 26. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successorties of the parties. IN WITNESS THEREOF, the Subdivider has hereunto set his hand and seal this 31V" day of Qec. Aar' 19-ko. SUBDIVIDER (De/ve/?/opers!!Diversified. LTD `AeCftt ,' s�tates, LID Approved by the City Council of Hutchinson, Minnesota, this /% rtdayof 19 To . -which such costs shall not exceed $32,399.60 fm trunk line athd teVorary ditch and $15,936.02 for latr l sums sewers. (612) 587.5151 JW(HUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M 0 DATE: November 12, 1986 TO: James Schaefer, City Attorney FROM: Marlow V. Priebe, Director of Public Works RE: Maplewood Drainage Problem County Ditch 18 system was built in 1912. The area served by Lateral No. 1 included part of the Maplewood Academy Property. In 1962, the City built a storm sewer system that included a large part of the area served by Lateral No. 1. At the point the city line crossed Lateral No. 1 on Prospect Street, the systems were connected. From Prospect Street southeasterly to County • Ditch 18, the lateral line is still in service. From Prospect Street northwesterly, the lateral system is connected to the City System. In 1969 and 1970, Academy Acres 1st and 2nd Additions were platted. From old map data, Lateral No. 1 north of Northwoods Avenue is located in both plats. No such data is shown on the plat. I am not aware of the line being dug up or disturbed by house construction. Maplewood Academy representatives have indicated that their drainage problem became visible sometime around 1969-1970. To my knowledge, there are no easements for the Ditch System, including Lateral No. 1. Maps of the system indicate that Lateral No. 1 does not cross T.H. 15. It is assumed the line that does cross T.H. 15 into Maplewood Academy Property is their private line connection to Lateral No. 1. That being the case, they have a private line on property in Academy Acres 2nd Addition. To date, the City has traced the line under T.H. 15 from West to East. We have not attempted to trace their line under private property. If you have questions on this matter or desire to have a meeting to discuss this issue before the next Council Meeting, kindly contact me. I will not be at the next Council Meeting and will be out of town for a conference or off duty beginning November 19th. Marlow V. Priebe Director of Public Works MVP/pv �—✓ 72!587-5151 �zw-ll, CITY OF HUTCHINSON n o Atc l%, �4 November 18, 1986 Mayor Paul Ackland and Members of the Hutchinson City Council RE: MAPLEWOOD DRAINAGE PROBLEM Gentlemen: I have reviewed the memo dated November 12, 1986 from Marlow Priebe, Director of Public Works. I am enclosing a copy of that memo for your file. Based upon that memo I would point out the following: 1) The County Ditch 18 System built in 1912 and Lateral No. 1 serving the Maplewood Academy Property was not built, maintained or serviced by the City of Hutchinson. Maps of • the system indicate that Lateral No. 1 does not cross Trunk Highway 15. In order for Maplewood Academy Property west of Trunk Highway 15 to obtain service from County Ditch 18, it is assumed that Maplewood Academy has a private line connecting its property to Lateral No. 1. 2) In order to install the ditch, lateral and private lines, the county and Maplewood Academy should have obtained easements from the individual land owners. County easements and private easements are not required to be filed with the municipality and no municipal records of such agreements are kept. In all likelihood at the time the installation of the system occurred the property was outside the municipal limits and it is unlikely that the city had any direct input into the creation of this system. 3) The city's current subdivision regulations require that a preliminary plat of any development be submitted to the municipality for approval. Section 3.3109 requires that on that plat existing and proposed easements and their locations, widths and distances be shown. Section 3.3115 requires that the location of natural and proposed drainage courses also be shown on the preliminary plat. This plat is to be submitted by the developer. It is not the municipality's responsibility to determine the • Mayor and Council members Page Two November 18, 1986 location of easements or drainage systems. It is the responsibility of the developer/property owner to examine the records of his property and to determine how existing easements or drainage courses will affect his ability to develop the property. It is not and never has been the city's policy to independently verify all the information provided on preliminary plats. Prior to the existence of our current subdivision ordinance the creation of subdivisons was governed by Hutchinson Ordinance No. 235. Section 6 Subparagraph B, 4 and 5 of that ordinance required that all subdividers provide a preliminary plat showing the existence of easements and underground systems. This ordinance was in effect at the time Academy Acres First and Second Additions were platted. No data indicating the existence of or the location of lateral lines or private connections were shown on the plats of those areas. • 4) Maplewood Academy has alleged that development east of Trunk Highway 15 has cut Maplewood's connection to County Ditch 18. As Marlow points out, there is no indication that development of that particular area in fact severed Maplewood's drainage connection to the County Ditch System. The system itself is 74 years old and it is entirely possible that natural deterioration of the system has caused whatever problems currently exist. In any case, it is not up to the municipality to prove that its actions did not affect the system but rather the burden is on Maplewood to show that the city's actions did affect their drainage. 5) The plats for the two particular subdivisions were approved in 1969 and 1970. Development of that property took place shortly thereafter. Minnesota Statutes provides a specific statute of limitations upon claims of individuals against municipalities. It is my belief that any act of negligence that could be attributive to the municipality or its employees occurred beyond the statute of limitations applicable and that this would act as a bar towards any recovery against the municipality. I would suggest that the council authorize me to contact the attorneys for Maplewood Academy. In my letter I would not specifically indicate that the municipality has no • Mayor and Council Members Page Three November 18, 1986 intention of initiating any project to repair drainage problem of Maplewood Academy; but specific details on the basis for Maplewood's the municipality is or should be responsible the drainage problem. This would place the upon Maplewood Academy. Sincerely yours, CITY OF HUTCHINSON By/ )--+ �l� Jame H. Schaefer Hutchinson City Attorney JHS:dlp Enclosure or correct the I would ask for assumption that for correcting burden properly 0 • 0 (612) 587-5151 ��cy' CITY OF HUTCHINSON �_ 37 WASHINGTON AVENUE WEST `� HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 7, 1986 T0: —Mayor S City Council —-----------——————————— — — — — —— FROM: —Marlow V. Priebe, Director of Engineering ----------------------------- SUBJECT: —Reconstruction of Streets ----------------------------- To my knowledge the City has only reconstructed one street, that being Main Street from Fifth Avenue South to Fourth Avenue North (T.H. 7), which was done in 1968. The surfacing and curb and gutter assessment for the residential portion was $7.09 per front foot. Other street improvement projects at that time were $11.60 per front foot. A few years ago one block of Main Street North from Fourth Avenue North to Fifth Avenue North was widened and overlayed by the Department of Transpor- tation. No assessment was made for the City's share of the project because it was not considered reconstruction. Earlier this year some streets that were scheduled for an overlay were found to be in very poor condition. It was determined that an overlay was not cost effective. It was decided to provide reasonable maintenance on them for about three years and then reconstruct them. At that time it was determined that an assessment policy would have to be formulated before the reconstruction of these streets occurred. It is my opinion that the work programed on T.H. 15 South is a reconstruction project, at least as far as the City share of the cost is concerned. Based on the fact that Chapter 429 will probably be used for most reconstruc- tion projects and that funding will be provided by bonding, at least 200 of the cost will have to be assessed. Therefore, an assessment policy for street reconstruction could be adopted that would assess 20% of the cost to proper- ties based on the short side frontage of the property. Based on 1986 grading, base and surfacing assessment cost of $25.79 per front . foot for residential property and $50.92 per front foot for commercial property, the assessment for *fain Street would be S5.16 and $10.18 per front foot re- spectively. Inasmuch as funds other than bonds are available, the assessment cost could be rounded off to $5.00 and $10.00. /ms v l_ r (612) 587-5151 f1U7lH CITY OF HUTCHINSON 37 V/4SHING70N AVENUE WEST HUTCHINSON .Ml.Nk 55350 NOVEMBER 18, 1986 TO: MAYOR & CITY COUNCIL -------------------- FROM: k;EN MERRILL, FINANCE_ DIRECTOR ----------------------------------- SUBJECT: CITY AUDIT COST COMPARISION ----------------------------------------- As the city council requested a survey of various cities audit: costs, has been completed. It is very difficult to find a similiar city which makes the comparision easy. Travel time of auditors, amount of in house work: completed before the auditors arrive, and complexity of funds are just some of the variables which must be considered. Following is the survey results: • Fairmont :19,750 Includes cost of electric and steam enterprise Binds. Auditor prepares, types, and binds report. New Ulm £ 4,158 (Flus) Water/SeweriElectric!GasiSteam 6,84 City prepares trial balance auditor prepares statements, types, and binds. Shakopee t< 7,800 IF'lus) Water /Sewer 'Electric/Gas 2V 6,400 City prepares statements, types, and binds Willmar $12,000 Sewer Enterprise Funds only included Other Utilit.es separately bill cost not know by city staff City prepares statements, types, and binds Lakeville t11 Water/Sewer/Liquor funds included City prepares statements, types, and binds . The auditors for the City of Hutchinson prepare the report type and bind the report. An adjusted trial balance for all funds is prepared by the city staff, except for special assessment funds which are adjusted by the auditors. Burns Manor, Hutchinson IJtilit.ies Commission, Hutchinson Hospital and Hutchinson Housing and Redevelopment Agency all. have separate audits and are paid separately by these respective funds. All other funds found in the audited statements are the reponsibility N_ P also Ct,arles ga,illLeder oreFare r -Goer' the H",chin on {elt the! H1.1 t.Ct,l nsC'rl 4- n in s they '4 „b11C: ti ector- this time r,{ tI,F Cit-`• far F dir T1 at ytaten,ent`' ral finance far ProFpe- the cuss1on With to 90 to req_,est co through.rav��a In di too tate to 1 t be r.il f n',. ...16 of the coon the st.immF'r timeoar- opinion in end audit• o{ the Y-` the be early Far If it were would for 19A? Y= regoest. the b{h tbePin place „l d r. and W Wo_ 612)587-5151 CNINSON CITY Of hH�uEwts� 37VJASH,NG'350 HUTGNINSO�� n�INN 5� November 198c 11 C TY• COUNCIL _--____-- - TO:------------------- ___ _---- V, RECTOR ILL, FINANCE___-=__ AUDITOF: ---- }'EN SgERR ?, CO AS 1986 _ FF:OM - LLy _- --_ AP'P'OINTING CHARLES 8NI__ hes 1980 audit In f oovr the s• than a Prof 1 ort audier the yeari s i<,less D hed 1- doing o{ F18, Attac �_s been lar llv g, the h t to e:;ceed dol acceFt this FroFgsal for gai no Proposal quote' to our 198 recommendatign, Cc• from Charles gai11Y It Would be the the 1Q8" audit • A-53970 Charles Bailly & Company Certified Public AccoulJitants Pehdak Four, Suite 900.a ' , V offices in Minnesota,'� 5959 Gamble Drive < ,y Menisu, North Dakota .' MinneapoW, Minnesota 55416J' end South Dakota Telephone (014) 546-0Associates �7 Associates m principal clues 1i of United States, Canada, Mexico, Europe and Asia October 22, 1986 i Mr. Gary Plotz City of Hutchinson Hutchinson, Minnesota 55350 Dear Gary: We are pleased to confirm our understanding of the services we are to provide for the City of Hutchinson for the year ended December 31, 1986. We will audit the general purpose financial statements of City of Hutchinson as of and for the year ended December 31, 1986. Also, we will include in your report the following supplemental information that will be subjected to the auditing procedures applied in our audit of the general purpose financial statements: 1. Combining statements 2. Individual statements j3. Schedules i Our audit will be made in accordance with generally accepted auditing standards and will include tests of the accounting records of the City of Hutchinson and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented in confirmity with generally accepted accounting principles consistently applied If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and banks. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our examination, we will also request certain written representations from you about the financial statements and related matters. An audit is based primarily on the selective testing of accounting records and related data; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related controls, the selection and application of accounting principles, and the safeguarding of assets. We understand that your employees will type all cash or other confirmations we request and will locate any invoices selected by us for testing. Our examination is not specifically designed and cannot be relied on to disclose material weaknesses in accounting controls. However, during the audit, if we become aware of such material weaknesses in internal accounting control or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. Our fees for these services will be based on the actual time spent at our standard hourly rates, plus travel and other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our fee for this engagement will not exceed $16,000. We appreciate the opportunity to be of service to the City of Hutchinson and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, CHARLES BAILLY & COMPANY J ` w�� G C.P.A. Vern C. Grabow This letter correctly sets forth the understanding of THE CITY OF HUTCHINSON NAME AND TITLE DATE 0 FC(612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O R A N D U M DATE: November 25, 1986 TO: — — Mayor $ City Council FROM: Water Billing Department ------------------------------ SUBJECT: — — Delin-------------------------- uent accounts for the month of November — — — _ — This is a listing of the delinquent water accounts for the month of November. Recommend water service be discontinued on Tuesday, December 2nd, 1986 at Noon. Ron Willhite 227 Third Av NW Hutchinson MN 55350 227 Third Av NW 3-040-0227-032 64.37 Promises 11/26/86 Miles Willhite 136 11th Av NE Hutchinson MN 55350 136 11th Av NE 3-130-0136-041 152.79 Promises $70.00 12/05 $82.79 12/19 Dave Papke 570 Adams St S Hutchinson MN 55350 570 Adams St S 3-210-0570-003 74.36 cc: Bernard Rappa 10274 Kismet Ln Stillwater MN 55082 Promises 11/28/86 Interiors Unlimited Gary Aanderu Randy Cassens 498 Connecticut St 640 Adams St S 420 Conne scut St on MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 utchi 4 onnecticut St 498 Connecticut St 640 Adams St S 40- 0-051 3-340-0498-021 3-210-0640-061 20.90 83.60 58.25 McLeod County Fair Vince Jahner Mike Lerdahl 833 Hilltop Or 234 4th Av NW 712 Hilltop Or Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 712 Hilltop Or 833 Hilltop or Erie St 3-530-0712-021 3-530-0833-061 3-380-0600-081 3-3 110.51 110.51 105.13 72.39 cc: James Schlagel 12/05/86 Buffalo Lake MN 55314 (Zrust) Alfred J Rossi James Deragon Gerald Elliott 590 Monroe St S 4900 W 38th St 540 Monroe St S Hutchinson MN 55350 Hutchinson MN 55350 St Louis Pk MN 55416 540 Monroe St S 335-0590-02190Monroe St S 4 Monroe St 3-735-0540-031 3-735-0004-021 155.52 154.73 146.28 Rodney Markgraf 575 Peterson Circle Hutchinson MN 55350 575 Peterson Circle 3-800-0575-012 124.36 Martin Koepp Jr 531 Prospect St Hutchinson 55350 531 Prospect St 3-815-0531-071 109.76 0 ORC PitneyBowes EQUIPMENT MAINTENANCE AGREEMENT SEE PG. 225.05 BRANCH NAME MINNEAPOLIS BR. NO. 008 NR NO, 2110 m CITY OF HUTCHINSON �:,_o �LLm U)COO zlkLL ACCEPTED AND AGREED TO: 37 WASHINGTON AVE W HUTCHINSON MN 55350 CUSTOMER DATE UST. ENG. NO. AGREEMENT NO. Lt EMA KEY CUSTOMER ACCOUNT NUMBER 4429 _ 8500 _ 20 _ 6 CAN KEY IN ARREARS ❑ YES ❑ NO PRODUCT CODE MACHINE SERIAL NO. CCo D .W$7.0.ni y� cooE DESCRIPTION ANNUALRATE 5820 0009415 1 invoicing to this same office. Send remittance to our home office after receipt 12/85 4 ELECTRONIC SCALE $90.00 AMOUNT PAID URUD•TE wD m I MOAATE ero ra PURCHASE ORDER N UMBER CNF ❑ - TOTAL ANNUAL CHARGE - SUBJECT TO APPLICABLE TAXES SC BILL CODETAX WFITY PRI V RPL CRIED ❑PUR ❑AG EE OMP. 0 YESMo PONS ❑NO EXEMPT ❑ v STATE ❑CNTY❑CRY TAX COPYCOUNTI--I--I--r•—T--E� ' I I � ' I DATE OF COPY COUNT TOTAL ANNUAL CHARGE SPECIFICATIONS: EY BOWES SERVICEELE H E NO. PITNEY BOWES W KW IFI D HE NSETIME SPECIFIED CHARGES. PENALTIES AND LIMITATIONS: ACCEPTED AND AGREED TO: ACCEPTED AND AGREED TO: CUSTOMER DATE F RPITNEY BOWES DATE c. TNAME OF SIGNER PRINT NAME Vy SIGNER - IF YOU ARE IN AGREEMENT W RH THE TERMS AND Na" CONDITIONS ON THE REVERSE SIDE PLEASE SIGN HERE ACCEPTED AND AGREED TO: ACCEPTED AND AGREED TO: CUSTOMER DATE F RPITNEY BOWES DATE c. TNAME OF SIGNER PRINT NAME Vy SIGNER - WAYNE C BARTLETT/jn _. TITLE OF SIGNER TITLE OF SIGNER BRANCH MANAGER, CUSTOMER SERVICE } Please Sign, retain ORIGINAL and return remaining Copies to our branch office SerVing You. Refer all questions concerning this Agreer ! invoicing to this same office. Send remittance to our home office after receipt of an invoice. Issuance of invoice indicates final Accepta 91000-J AN. 86 ©PITNEY BOWES INC. 1982, 1984 a 12, 5d 7-5151 :1 r CITY OF HUTCHINSON _: November 25, 1986 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL/fiRANSIT COORDINATOR RE: BIDS FOR HUTCHKOBILE Bid specifications are being prepared for the new transit bus. We request authorization to set the bid date for January 20, 1987. (612) 587.5151 • H�Q CITY OF HUTCHINSON / 37 WASHINGTON AVENUE WEST HUTCH/NSON. MINN 55350 M E M O DATE: November 13, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: 1967 Improvement Projects To date, action has been taken on six (6) projects due to requests received. The total 1967 Improvement program should be reviewed and a decision made as to which projects should proceed. The attached proposed program should provide the necessary data for this decision. I recommend the program be studied and action taken at the next meeting on December 9th. . If cost estimates are desired, they could be furnished for the next meeting. Said estimate would not be the same as the Engineer's Report based on detailed study. It would give you an idea of the cost of the proposed construction. MVP/pv attachment 0 � d�y G� Marlow V. Priebe Director of Engineering 1987 PRn.TRCTS ORDERED HELD. ORDERED PROJECT ENGINEER IMPROVEMENT PLANS AND NO. TYPE OF IMPROVEMENT LOCATION REASON REPORT HEARING SPECIFICATIONS MISCELLANEOUS DATA Yes 8T-01 Storm Sewer. Berm A Appurtenances Robert's First Addition Area Residents Yes Yes 10-14-86 Crede, Gravel Base, Surfacing, Curb No, Side 7/22 from School Yes Contacting Owners for R/W 87-02 and Gutter A Appurtenances Rd. to Big Bear Site Big Bear Request 9-9-86 before completing . Report No. Side TH 7/22 from School Contacting Owners for R/W Rd. to Big Bear, Between Big Bear/Tom Thumb 8 Across No. Grade, Gravel Base, Surfacing, Curb Side Tom Thumb Site to Yes Contacting Owners for R/W 87-03 and Gutter 8 Appurtenances California St. Bia Bear ReQuest 9-9-86 before completing Eng. Report No. Side TH 7/22 Between Big Bear/Tom Thumb 8 Across No. Grade, Gravel Base, Surfacing, Curb Side Tom Thumb Site to Yes Contacting Owners for R/W 87-04 and Gutter A Appurtenances California St. Big Bear Request 9-9-86 before completing Eng. Report Prop. in Block 687, N 1/2 Blk. 667 Area Yes 87-05 Storm Sewer 6 Appurtenances A Portion Maplewood Academy Resident Request Yes Yes 10-14-86 Signal Lights, Turn Lanes, Curb and MN. DOT Project MN DOT PAU Funding being reviewed. Gutter, Surfacing, Sidewalk, Etc..., T.H. 15 (Main St.) from to be let in Data Construction period from 87-06 A Appurtenances Fifth Avenue July 1 1987 Submited Yes 9-1-1987 to 9-1-1988 8th Ave. N.W. from School Rd to Colorado St, Colorado St Gravel Base, Curb and Gutter 8 from 8th Ave. N.W. to North Subdivision 87-07 Appurtenances Termini 8 Colorado Court Agreement Service to all Blk. 1, Lots Sanitary Sewer, Watermain, Storm 1,2 A 4 Blk. 2 6 Lots 1 thru Sewer, Street Grading, Gravel Base 5, Rik. 4, All in Plaza Subdivision 87-08 8 Appurtenances Heights Subdivision Agreement Campbell Lane in Clark'a 2nd Gravel Base, Curb and Gutter A Add., Campbell Lake Add. A Subdivision 87-09 Appurtenances Woodridge Add. Agreement So. Robert's Rd. 6 Sibley Ave. in Third Addition to Petition by 87-10 Bituminous Surfacing A Appurtenances Lakewood Terrace Residents Request of Owner Bradford St. in Schmidtbauer 6 Developer 6 as 87-11 Bituminous Surfacing A Appurtenances 2nd Add. A Orchard Park lat Per Subd. Agrt. Storm Sewer, Grading, Gravel, Curb Shady Ridge Rd. from TH 7/22 Council Request R/W Needed from Mel Ziemer 87-12 8 Gutter Surfacing 6 Appurtenances to Hilltop Addition for 1987 Program before Engineer's Report East Side of TH 15 from Century Ave. to No. Line of Tied with Proj. Must be Done Before MN DOT 87-13 Widen 6 Relocate Service Road Firstate Federal Site 87-06 Project Begins 1087 PRn.iECTS ORDERED HELD ORDERED PROJECT ENGINEER IMPROVEMENT PLANS AND NO. TYPE OF IMPROVEMENT LOCATION REASON REPORT HEARING SPECIFICATIONS MISCELLANEOUS DATA From First Ave. S.E. 6 Erie Infiltration in Relocate New Sanitary Sewer Trunk St. to Washington Ave. East Old Trunk Line. Final Replacement Between 87-14 Line of Monroe St. Staff Recommend. Amoco Plant 8 Tartan Park From Fifth Ave. A Bluff St. In Conjunction to Fifth Ave. 6 Clark St. to with Wastewater From 6th 8 Carlisle to 6th a Relocate and Increase Size of Sixth Ave. 8 Clark St. to Proj. by Donohue Prospect to be replaced under 87-15 Sanitary Sewer LIne Sixth Ave. 6 Prospect St. Staff Recommend. Wastewater Pro ect by Donohue From Old Line West Side Line has been a problem. No Harmony Lane to Centerline Remove Line from access to it. Work to be done of Harmony Lane to Old Line Under House in conjunction with with 87-16 Relocate Sanitary Sewer Trunk Line North of Harmony Lane Staff Recommend. Wastewater Proj. by Donohue On Wagner Property and from Sanitary Sewer, Storm Sewer, Lift Wagner Property to New Requested by 87-17 Station and Appurtenances School Site School District Estimated Cost Made in 1986 On School Rd from New School Site to South Grade Rd A on Staff 87-18 12e A 8- Watermain Loop d Appurt. South Grade Rd to Dale St. Recommendation Estimated Cost Made In 1986 To be constructed in From Arch St. to T.H. 22 by conjunction with Force Main New Wastewater Treatment Staff on Wastewater Treatment 87-19 12e Watermain Loop A Appurtenances Plant Recommendation Project by Donohue Over burden to be used In Plant construction. Granular material to be stockpiled for New Wastewater Treatment Staff future use. Total site can be 87-20 Gravel Excavation A Appurtenances Site Recommendation landscaped. 4th Ave. N.E. from Bluff St. Grade, Gravel Base, Curb and Gutter, to High St. 8 High St. from Staff 87-21 Surfacing and Appurenances 4th Ave. N.E. to T.H. 7 East Recommendation From let Ave. N.W. A Main St to Franklin St. A Franklin New line for added capacity St. from 1st Ave. N.W. to Staff needed before street 87-22 Storm Sever Reconstruction 6 Appurt. Washington Ave. Recommendation construction. 87-23 Surfacing b Appurtenances Arena Parking Lot City Council Sanitary Sewer, Watermain, Storm Carolina Avenue from Developer As Per Sewer, Grading, Gravel Base 8 California St. to 1501 East Subdivision 87-24 Appurtenances of School Rd. Agreement Grade, Gravel Base, Storm Sewer 6 Hilltop Drive from Michigan Staff 87-25 Appurtenances St. to Paula Road Recommendation 1986 Public Works Report First Ave. S.E. from Monroe Staff 87-26 6^ Watermain A Appurtenances St. to Huron St. I Recommendation 1986 Public Works Report 1987 PROJECTS ORDERED HELD ORDERED PROJECT ENGINEER IMPROVEMENT PLANS AND NO. TYPE OF IMPROVEMENT LOCATION REASON REPORT 1 HEARING SPECIFICATIONS MISCELLANEOUS DATA Huron St. from First Ave. Staff 87-27 6e Watermain A Appurtenances S.E. to Second Ave. S.E. Recommendation 1986 Public Works Report Erie St. from First Ave. Staff 87-28 6^ Watermain A Appurtenances S.E. to Second Ave. S.E. Recommendation 1986 Public Works Report Boston St. from Atlanta Ave. Staff 87-29 Surfacing and Appurtenances to Baltimore Ave. Recommendation 1986 Public Works Report Baltimore Ave. from Boston Staff 87-30 Surfacing and Appurtenances St. to T.N. 15 Recommendation 1986 Public Works Report From Les Kouba Parkway to Property Owner T.H. 7/22 West at West End HCI 87-31 24e Storm Sewer and A22urtenances of Third Avenue N.W. Request Roberts Road from End of 87-32 Sidewalk and A2 urb to Roberts Park Council Request r612) 587-5151 Harty / CITY OF HUTCHINSON �37 WASHINGTON AVENUE HUTCHINSON, MINN. 55350wEST M E M O DATE: November 14, 1986 TO: Mayor and City Council FROM: Director of Engineering RE: Reconveyance of Land In 1980, the Department of Transportation was contacted relative to the City obtaining the excess right-of-way that was purchased for the service drive to property now owned by the City on the North side of Highway 7 and on the East side of Prospect Street. Said right-of-way was adjacent to the Water Department site and the property purchased for a Liquor Store site. With Council action this year, that is now all Water Department . property. In 1983, the City was informed said excess right-of-way could be conveyed to the City. The cost being $5,725.00. No action on the purchase has been made by the City. Attached is the latest communication from the State on this matter. As you can see, we have 60 days in which action must be taken if the land is desired to be purchased. MVP/pv attachment E Marlow V. Priebe Director of Engineering t�,�NN�Or4 $"� Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 Fel or 0 November 5, 1986 Marlow V. Pribe City Engineer City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 In reply refer to: 7300 S.P. 4302 (7=119-22-2) McLeod County Parcels 2, 3, 4 and 5 Reconveyance Dear Mr. Pribe: 0 Phone 612-296-8648 On March 24, 1980 you wrote Mr. R.A. Madole (at that time) District Engineer in Willmar requesting reconveyance of part of the States highway right of way over the above referenced parcels. on January 4, 1983 Mr. W.M. Swanson of this office wrote you informing you that your request had been approved. Todate we have received no reply indicating if the City is or is not interested in purchasing this area. If the City is still interested in purchasing this area, please contact Mr. John Schmitz, Room 509, Mn/DOT Building, St. Paul, Minnesota 55155 (phone: 296-8648). If after 60 days we have received no communication from you, we will assume the City is no longer interested in purchasing this area and close out our file on this matter. R. J. Dinn en, Director Office of Right of Way and Surveys An Equal Opponumiy Emplover l R' C� J 171 , MODERN MAZDA Division of SUZUKI SPORTS CENTER, Inc. • Highway 7 West Hutchinson, MN 55350 November 19, 1986 City of Hutchinson Mayor Ackland and City Council 37 Washington Ave W C<�IbVlHutchinson, MN 55350To: Mayor Ackland and City Council RE: Car Impounding Contract We at Modern Mazda are interested in providing towing and impounding of vehicles for the City of Hutchinson. A repre- sentative will be at the City Council meeting November 25, 1986 to answer any questions. Enclosed are pictures of our two radio equiped wreckers. We have a 1982 (red) one ton with winch and starting unit, also 1978 • (blue) one ton 4 -wheel drive with winch and starting unit. It is equiped with hydraulic wheel lift (see picture), we can provide free towing especially important on newer vehicles. As of now we provide 24 hour service. We are satisfied with the existing contract with the following change: 2.6. A charge of $1.00 shall be added for the first 24 hours or less of storage and $2.00 for each day thereafter. If awarded contract we would provide free towing and starting service to all city vehicles. Our present security fence is 50 x 70 feet (3500 square feet); we can provide more if necessary. It is my understanding pagers are being used to speed up service, we will provide our people with pagers if awarded the contract. Please consider our proposal. i Sierely, Ae metz� Modern Mazda BGG 9- F r � �_ :• �t- Aly ,' ,�� 0 • • CITY OF HUTCHINSON, MINNESOTA CAR IMPOUNDING CONTRACT AGREEMENT made as of December 1, 1984, between Plowman's Inc., hereinafter referred to as Contractor, and the City of Hutchinson, hereinafter referred to as City. The City and the Contractor hereby agree that the Car Impounding Contract entered into between the City and the Contractor on the 1st day of December, 1979, and currently on file at the office of the City Clerk of the City of Hutch- inson, City Hall, Hutchinson, Minnesota, shall remain in full force and effect during the time period from December 1, 1984, to November 30, 1986. None of the terms of the December 1, 1979, Car Impounding Contract between the City and the Contractor shall be altered, changed, deleted, or amended during the period from December 1, 1984, to November 30, 1986, without the mutual consent of the City and the Contractor. Dated: November 13, 1984 CITY OF HUTCHINSON BY A47�_ Mayor PLOWMAN'S, INC. --. i By - President i BY Secretary 9- F • • POLICE DEPARTMENT MEMORANDUM TO Gary Plotz, City Administrator FROM Dean M. O'Borsky, Chief of Police SUBJECT Tow Contract The Police Depar the current contract. the bid competitively to me. The only concern impound lot is large DATE November 24, 1986 tment has been satisfied with Plowman's performance of However, I feel that if the Council chooses to award or make a more favorable contract that is acceptable I have with Modern Mazda is whether the size of their enough. DMO:neb ^ O V,Y Parks • Recreation • Forestry • Civic Arena • 900 Harrington Street • Hutchinson, Minnesota 55350 • (612) 587-2975 g nSoo, TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: November 10, 1986 SUBJECT: McLeod County Animal Shelter At the November meeting of the Parks and Recreation Board, the board voted to allow the McLeod County Animal Shelter to use the lobby area of the Recreation Center for a monthly Pet Adoption Day. This was tried once on Sunday, November 2nd and was very successful. The only concern regarding this request was the possibility of a person being bit by one of the animals. All the animals are either caged or leashed. The board recommended that the Pet Adoption Day be continued unless a significant liability problem exists. klm 9-� (612) 587 /s -515 /1 p� p • y�i%�y 4s;T y O G rF a e as t c tl6:3 sR Z32425262j� 2' 37 WASHINGTON AVENUE WEST -- - „3 HUTCHINSON, MINN. 55350 w ru CQ Iq November 21, 1986 Gary D. Plotz Hutchinson City Administrator HUTCHINSON CITY HALL 37 Washington Avenue West Hutchinson, MN 55350 RE: McLeod County Animal Shelter Dear Gary: You have asked me for a legal opinion concerning potential liability problems should the McLeod County Animal Shelter use the lobby area of the Recreation Center for a • monthly Pet Adoption Day. I do see grave potential liability problems. Although all the animals would be either caged or leached, there is a possibility that an individual would be bitten, scratched or in some other manner injured when looking at the animals. Given the nature of the display and considering that its purpose is to provide homes for animals, there is also a strong possibility that an injury could occur to a child. This could result in claims of permanent disfigurement, scaring or emotional trauma. Such claims on behalf of children can lead to large awards of damages should the municipality be found liable. I would suggest that if Pet Adoption Day is to continue on municipal property, the city do the following: • 1) Check with its insurance carrier to determine if the municipality has insurance that would cover potential claims that might occur. 2) Make sure that the McLeod County Animal Shelter has an insurance policy that would cover potential claims in an amount that the municipality feels comfortable with. Gary D. Plotz • Page Two November 21, 1986 3) Either have the municipality named as a co-insured on such a policy or have the McLeod County Animal Shelter provide an agreement whereby they assume liability and hold the city harmless from any claims resulting from the holding of a Pet Adoption Day. If there are any questions concerning this matter, please feel free to contact me directly. If the municipality determines to proceed in this matter, I would be happy to draft the appropriate documents. Sincerely yours, CITY OF HUTCHINSON By/ James H. Schaefer VVV Hutchinson City Attorney JHS:dlp C • • 17J 2: 587-5151 ITY of HUTCHINSON November 14, 1986 MEMORANDUM TO: MAYOR AND CITY COUNCIL FRCM: HAZEL SITZ, PERSONNEL Alp The Christmas Eve City Hall closing time should be established for 1986. With a midweek holiday again this year, it is recarmended that the same policy be used as was approved last Christmas, that is: City Hall closed at 3 p.m. on December 24. Ehplcyees of different departments who were required to work later in the day received an equal amount of time off (2 hours) at another ti)Te. If the decision can be made at this time, we will avoid any last minute confusion in scheduling. (612) 587-5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 19,1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Michael and Patti Blake Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On October 8, 1986, Michael and Patti Blake submitted an application for a conditional use permit to allow them to move a 24' by 48' manufactured home and place on a basement tuck -under garage on property located at Hwy. 7 W. and Kouwe Street. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, November 18, 1986, at which time there was no one present who objected to the request. • FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader Thursday, November 6, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit, RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Thomas Lyke, Vice Chairman Hutchinson Planning Commisson n LJ RESOLUTION NO. 8423 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW MOVING A MANUFACTURED HOME ON TO PROPERTY LOCATED AT HWY. 7 W. AND KOUWE STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Michael and Patti Blake have made application to the City Council for a Conditional Use Permit under Section 8.03 of Zoning Ordinance No. 464 to allow them to move a 24' by 48' manufactured home and place on a basement tuck -under garage on property located at Hwy. 7 W. and Kouwe Street, with the following legal description: Lot Eight (8) in Block Ten (10) in the Townsite of Hutchinson, North Half excepting therefrom the northly 188.00 feet thereof as measured along the easterly and westerly lines of said Lot Eight (8). 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding • area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 25th day of November, 1986. Attest: Gary D. Plotz City Clerk Paul L. Ackland Mayor (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 19, 1986 TO: Hutchinson City Council FROM: Hutchinson Planninq Commission SUBJECT: Request for Rezoning as submitted by Tyrone Helland Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for rezoning. HISTORY On October 30, 1986, Mr, Tyrone Helland submitted a request to rezone property located at Eighth Ave. NW and School Rd. N. from R-3 (Multiple family residence) to R-1 (Single family residence) for the purpose of plat- ting the property single family residence. Staff recommended waiving site plan requirements because of land use density down zoning. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, • November 18, 1986, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and appropriate fee paid. 2. Notice was mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 6, 1986. 3. It was the consensus of the Planning Commission that the request was appropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for rezoning be granted. Respectfully submitted, Thomas Lyke,Vice Chairman Hutchinson Planning Commisson 9J ORDINANCE NO. 28/86 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R-3 Multiple Family Residence to R-1 Single Family Residence. Lot 1, Block 4, Helland's First Addition, except the West 130' and except the South 130' thereof, City of Hutchinson Adopted by the City Council this day of 1986. 0 ATTEST: Gary D. Plotz :ity Clerk Is Paul L. Ackland Mayor (612) 587.5151 H�rcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 M E M O R A N D U M DATE: November 19,1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Dennis Raduenz Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On October 31, 1986, Dennis Raduenz submitted an application for a conditional use permit to allow him to move a used mobile home and a used 12' by 14' storage shed on property located at 510 California St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, November 18, 1986, at which time there was no one present who objected to the request. • FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader Thursday, November 6, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Thomas Lyke, Vice Chairman Hutchinson Planning Commisson is �'A' RESOLUTION NO. 8424 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW MOVING A USED MOBILE HOME AND STORAGE SHED ON PROPERTY LOCATED AT 510 CALIFORNIA ST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Dennis Raduenz, has made application to the City Council for a Conditional Use Permit under Section 8.04.1 of Zoning Ordinance No. 464 to allow him to move a used mobile home and a used 12' by 14' storage shed on property located at 510 California St., with the following legal description: Lot Two(2) Block Ten (10) California Addition, City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 25th day of November, 1986. Attest: Gary D. Plotz City Clerk Paul L. Ack an Mayor (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 19,1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Del H. Einess Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On October 27, 1986, Del H. Einess submitted an application for a condi- tional use permit to allow the construction of a Super America Convenience Store, a canopy structure along with pump islands for the dispensing of gas, on property located at the Southwest corner of Hwy 7 and School Road. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, November 18, 1986, at which time there was no one present who • objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader Thursday, November 6, 1986. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Thomas Lyke, Vice Chairman Hutchinson Planning Commisson • 9 zi RESOLUTION NO. 8425 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 8.08 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTING A SUPER AMERICA CONVENIENCE STORE ON PROPERTY LOCATED AT THE SOUTHWEST CORNER OF HWY 7 AND SCHOOL ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Del H. Einess, has made application to the City Council for a Conditional Use Permit under Section 10.03 of Zoning Ordinance No. 464 to construct a Super America Convenience Store, a canopy structure along with pump islands for the dispensing of gas, on property located at the Southwest corner of Hwy 7 and School Road, with the following legal description: Lots Two(2) and Three(3) Block Two(2) Rolling Oaks Addition City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- • mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 25th day of November, 1986. Attest: Gary D. Plotz City Clerk Paul L. Ackland Mayor 0 (612) 587-5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November19, 1986 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted for the Super America Store Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On October 27, 1986, Super America Store submitted an application for a variance on front yard setback from 15' to 5' of green area and a reduction of side yard setback from 25' to 15' on property located on the Southwest corner of Hwy. 7 and School Road. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, November 18, 1986, at which time there was no one present who objected to the request. • FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 6, 1985. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be granted sighting the unique circumstances of the lot shape causing undue hardship of land area for parking. Respectfully submitted, Thomas Lyke, Vice Chairman Hutchinson Planning Commisson • • RESOLUTION NO. 8426 RESOLUTION GRANTING VARIANCE UNDER SECTION 8.08 ZONING ORDINANCE NO. 464 TO ALLOW REDUCTION OF FRONT AND SIDE YARD SETBACK ON PROPERTY LOCATED IN A C-4 ZONE SUPER AMERICA STORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Del H. Einess, has applied for a variance under Section 10.03 of Zoning Ordinance No. 464 for a variance on front yard setback from 15' to 5' of green area and a reduction of side yard setback from 25' to 15' on property located on the Southwest corner of Hwy. 7 and School Road. The property is located in a C-4 zone, with the following legal description: Lots Two(2) and Three(3) Block Two(2) Rolling Oaks Addition City of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted sighting the unique circumstances of the lot shape causing undue hardship of land area for parking. • 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. • RESOLUTION NO. 8426 Page 2 CONCLUSION The application for variance for the purpose designated is granted based • upon the findings set forth above. Adopted by the City Council this 25th day of November, 1986. ATTEST: Gary D*Plotz City Clerk Paul c an Mayor • E C MINUTES OR YOUR 1NFORMATI HUTCHINSON PLANNING COMMISSION Tuesday, November 18, 1986 ON 1. CALL TO ORDER The meeting was called to order by Vice Chairman Thomas Lyke at 7:30 p.m. with the following members present: Marlin Torgerson, Spencer Beytien, Bruce Drahos, Elsa Young (7:36) and Vice Chairman Lyke. Members absent: Roland Ebent and Larry Romo. Also present: City Administrator Gary Plotz, City Engineer Marlow Priebe, City Attorney James Schaefer, Building Inspector Homer Pittman, Assistant Building Inspector Jim Marka and Mayor Paul Ackland. 2. MINUTES Mr. Torgerson made a motion to approve the minutes of the regular meeting dated Tuesday, October 21, 1986. Seconded by Mr. Beytien the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MICHAEL AND PATTI BLAKE Vice Chairman Lyke opened the hearing at 7:31 p.m. with the reading of publication #3629 as published in the Hutchinson Leader on Thursday, November 6, 1986. The request is for a Con ition Ile Permit to allow . the owners to move a 24' by 48' manufactured home and place on a basement tuck -under garage on property located at Hwy 7 W. and Kouwe St. Mr. Torgerson moved to close the hearing and recommend City Council approval of the request. Seconded by Mr. Beytien the motion carried unanimously and the hearing closed at 7:33 p.m. (b) CONSIDERATION OF REZONING REQUEST BY TYRONE HELLAND Vice Chairman Lyke opened the public hearing at 7:33 p.m, with the reading of publication #3632 as published in the Hutchinson Leader on Thursday, November 6, 1986. The request is for the rezoning of property located on Eighth Ave. N.W. and School Rd. N. from R-3 (Multiple Family Residence) to R-1 ( Single Family Residence) for the purpose of platting the property single family residence. Some discussion followed regarding the unusual request of the rezoning going to a lower density zone. Engineer Priebe explained that area being more condusive to R-1 district zoning. • Mr. Torgerson made a motion to close the hearing and recommend City Council approval of the rezoning request. Seconded by Mr. Drahos, the motion carried unanimously. The hearing was closed at 7:35 p.m. 1 (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DENNIS RADUENZ Vice Chairman Lyke opened the hearing at 7:35 p.m. with the reading of publication #3633, as published in the Hutchinson Leader on Thursday, November 6, 1986. The request is fora onditional Use Permit to allow the prospective owners to move a used mobile home and a used 12' by 14' storage shed on property located at 510 California. After discussion Mr. Drahos made a motion to close the hearing. Seconded by Mr. Beytien the motion carried unanimously and the hearing was closed at 7:38 p.m. Mr. Torgerson made a motion to recommend to City Council approval of the Conditional Use Permit as requested. Seconded by Mr. Orahos, the motion carried unanimously. (d) CONSIDERATION OF VARIANCE AND CONDITIONAL USE PERMIT REQUESTED FOR THE SUPER AMERICA STORE Vice Chairman Lyke opened the hearing at 7:38 p.m. with the reading of publication #3631 as published in the Hutchinson Leader on Thursday, November 6, 1986. The request is for the purpose—o-F—considering a variance on front yard setback from 15' to 5' of green area and a reduction of side yard setback from 25' to 15' on property located on the Southwest corner of Hwy 7 and School Rd. Administrator Plotz explained the variance request addressing the need to reduce green area to permit appropriate parking. Dr. Lyke questioned the reduction of the green area as to the value of • it being 15' as opposed to 5' and also the possibilty of vision problems at the stop sign going on to Hwy 7. Engineer Priebe explained that a car would be past the store before coming to Hwy 7 so there should be no vision problems. Discussion followed as the the unusual shape of the lot being an undue hardship to the owners. Attorney Schaefer explained that: (a) the situation was unique because of the shape of the lot and (b) the practicality of the use of the lot. Mr Beytien made a motion to close the hearing. Seconded by Mrs. Young the motion closed at 8:10 p.m. Mr. Torgerson made a motion to recom- mend approval of the City Council sighting the unique hardship of land area for parking. Seconded by Mr. Beytien, the motion carried unanimously. Vice Chairman Lyke opened the hearing at 8:10 p.m. with the reading of publication # 3630 as published in the Hutchinson Leader on Thursday, November 6, 1986. The request is for a Condit o 1 Use Permit to construct a Super America Convenience Store, a canopy structure along with pump islands for the dispensing of gas on property located at the Southwest corner of Hwy 7 and School Rd. There being no discussion Mr. Torgerson made a motion to close the • 2 hearing and recommend City Council approval. Seconded by Mrs. Young, the motion carried unanimously. The hearing closed at 8:11 p.m. • 4. OLD BUSINESS (a) DISCUSSION OF ZONING ACROSS FROM VINEYARD CHURCH BY MARLOW PRIEBE Engineer Priebe explained possible suggestions he would have for zoning property R-3 district across from Vineyard Methodist Church, including larger multiple family residence units in the corner of South Grade Rd. and School Rd. This area could then be surrounded by single family residence having a combination of R-2 and R-3 zoning for the area in the event of annexation to the city. (b) DISCUSSION OF CORRESPONDENCE ON MOBILE HOME PARKS Administrator Plotz opened discussion by explaining the outcome of the survey made of ten(10) Minnesota cities as to Mobile Home Park recrea- tion area. He stated that the most common ordinance had 10% land requirement for recreation area which also included upkeep and main- tenance. Thus, proving Hutchinson's ordinance to be less restrictive since no maintenance is required. Discussion followed with the decision to leave the City ordinance as is now being utilized. (c) A14MENDMENT RECOMMENDATION FOR BOARDING AND LODGING HOMES BY CITY ATTORNEY Discussion was tabled and set for the December 16 meeting of the Planning Commission. 5. NEW BUSINESS (a) DISCUSSION OF (PORTABLE) SIGN ORDINANCE REQUESTED BY HOMER PITTMAN Building Inspector Pittman explained the portable sign ordinance and asked for suggestions as to the wording and enforcing of the ordinance. Mr. Torgerson began discussion by reading an excerpt from the City planner of Alexandria, Mn regarding portable signs, as follows: "My only comment relates to the portable signs over 12 square feet to 32 square feet in size. The 28 -day time restriction is an administrative nightmare in that it is difficult and time consuming to enforce. We are considering either allowing the signs without any time restrictions or not allowing them at all." Mr. Torgerson also commented on the need to have some restrictions as to the placement for traffic safety and looks of the city. Roger Kable, owner of Kable's Furniture, questioned as to who would be • complaining about the signs, what constitutes a portable sign and where do you draw the line? 3 N 7 John Wild, owner of Jonathan's Diner, stated that the signs are effec- tive, he has had a 20% increase in sales at the restaurant since having a sign outside of his business. Mr. Torgerson commented that the city should abide by the ordinance or change it, recognizing the importance of prosperous business in the City. It was the consensus of staff and the commission that monitoring of portable signs is not easy and there should be reasonable regulations. Mr. Torgerson made a motion requesting City staff to present recommendations for possible ordinance changes. Seconded by Mr. Beytien the motion carried unanimously. OTHER BUSINESS Mr. Don Erickson, representing the Hutchinson Community Development Corporation, requested input from the Planning Commission as to the possibility of placing a sign on Hwy 7 E. to make people aware of the Industrial Park and lots available there. It would be a Hutchinson informational sign. Engineer Priebe recommended talking to the State since it would not be a billboard or Real Estate sign. Discussion followed as to the possibility of this sign being placed on public right-of-way and also the need to have a provision in the ordinance for public service signs. It was suggested that Mr. Erickson return with a layout of the sign, at which time the commission will discuss provisions that need to be made. ADJOURNMENT There being no futher business, Mr. Beytien moved to adjourn the meeting. Seconded by Mr. Torgerson the motion carried unanimously. The meeting was adjourned at 9:35 p.m. 4 \J • •I •1 • Parks • Recreation • Forestry Civic Arena 900 Herrington Street Hutchinson, Minnesota 55350 • (612) 597-2975 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: November 19, 1986 SUBJECT: Rec Center Equipment The first year operation of the Recreation Center has proved to be successful and interesting. Already we have had activities which were really not anticipated, but have worked out very well. We have found the demand for use of the fac- ility has steadily increased. These activities not only increase the revenue for the Rec Center, but also for the city itself. Several events draw hundreds of people to Hutchinson, and it is one of our goals to continue sponsoring or supporting these events. Therefore, I am requesting funds be appropriated from the construction fund for the following items. -two scoreboards be purchased which total $3,500. Coke of Hutchinson has agreed to pay half the cost, therefore our expenditure would not exceed $1,750. If the scoreboards do not include a continuous "time of day", Coke will also supply a clock for the gymnasium. -caster sets for our three row bleachers we currently own. The cost is $30/set or $240 total. This would turn our bleachers into the tip and roll type for easy maneuverability. For these items, the total cost to the city would be $1,990. q'177L), (612) 587-5151 HurcN'!'CITY OF HUTCHINSON H!'TCHfNSC`^ ti -/NN 55350 NOVEMBER 20, 1986 TO: MAYOR & CITY COUNCIL. ------------------------------------------- FROM: VE:N MERRILL, FINANCE DIRECTOR SUBJECT: CASH BALANCE IN RECREATION POOL CONSTRUCTION FUND In the Recreation BL.tildi.ng/ Pool. Construction Fund we have on hand a little over $12,000. These funds are not designated at this time and could be properly be used -For the purposes requested in Bruce Eric -son's memo. 0 0 0 POLICE DEPARTMENT MEMORANDUM DATE November 24, 1986 • U TO Mayor and Council FROM Dean M. O'Borsky, Chief of Police SUBJECT City Policy I request that the Council withhold action on the parts of the proposed new policy which refers to travel, conferences and schools, as well as the sections referring to take home vehicles and reimbursement. The police department has some special responsibilities and requirements which might be adversely affected. I would like a chance to respond in writing by the next Council meeting. DMO:neb 9-"O�/' • CITY POLICIES EXISTING - REGISTRATION POLICY - DELETED Registration expenses may be paid either directly by the city or by the individual. If the money is budgeted, there will be no need to request permission of the Council to attend the function if no overnight accommoda- tions are necessary. Any conference of more than a day requires confirma- tion (granted at the beginning of the year) to attend by the City Council. REVISED - TRAVEL CONFERENCES AND SCHOOLS Registration or reservation expenses may be paid by the city or by the indi- vidual employee; however, it is limited as follows: 1. Any travel, schools, and conferences involving more than a portion of one "working day" requires advance approval from the City Council. 2. The requestee shall first obtain the approval of the director. • 3. The director is responsible to see the request is submitted to the administration/Council by the agenda deadline (Wednesday noon before the Council meeting). 4. In the event Council approval is not secured before the employee's registration deadline or attendance, the authorizing director is taking full responsibility, financial and otherwise, for: - registration fees/reservation - travel - meals - lodging (if any) - employee's wages for the time absent from normal employee scheduling Likewise, in the event the City Administrator or Finance Director authorizes such travel, the respective "authorizing party" assumes above specified financial liability. • • EMPLOYEE LOG ON TAKE-HOME VEHICLES In addition to the logs/records that the motor pool keeps on each vehicle, all employees who have take-home vehicles shall account for their "public" and "pri- vate" mileage on a daily basis, and report on a monthly basis to the City Admin- istrator. "Public mileage" is defined as miles for the purpose of carrying out a spe- cific duty or task of the job description. "Private mileage" is defined as miles whereby the benefit of such travel is for "personal reasons or benefit." Being "on call" shall not be sufficient reason to justify the mileage being recorded as "public." All private miles shall be recorded in the log book, including the specific date, mileage, destination, and purpose/reason for such travel. All public miles for a destination of more than 20 miles (round trip) shall likewise be recorded with date/mileage/destination/purpose/reason. REIMBURSEMENT FOR PRIVATE MILES ON CITY OWNED VEHICLES • Any employee who has a take-home city vehicle shall reimburse to the city's Finance Director all "private miles." This specificly includes private miles for daily travel between home and work, including noon commuting travel. 0 EMPLOYEE SPECIAL EVENTS Departmental special events (Christmas parties, summer parties, etc.) are to be funded wholely (100%) at employee expense. City revenues or donation(s) directed to the city or a city department may not be used for such purposes without prior Council authorization. The City Council shall decide if there will be an annual city-wide employee/ board/commission picnic, generally held the third Wednesday in August. The city employees may organize their own events (Christmas party, summer party, etc.) If said event is offered to all employees (city-wide), the committee is authorized to, in part, subsidize the event with profits from all vending ma- chines in city facilities as long as the vending machine profits are "primarily" generated from city employee usage/purchases. Specifically, vending machines located in the civic arena and recreation facility generate profits primarily from participants of programs/events; therefore, such profits are deposited in the city's general fund. CASH & PETTY CASH POLICY CASH All cash collected by a department shall be accounted for and reported and deposited on a daily basis. All funds collected by a department shall be turned over to the city clerk/ finance department and a receipt received by the person turning over said fund. PETTY CASH A department shall when deemed appropriate have a petty cash fund. The amount of this fund shall be an amount of #50. In the department assigned a petty cash fund the following rules of operation shall be observed. 1. A person shall be assigned the responsiblity of the petty cash drawer. The person assigned shall insure the amount of receipts plus cash on hand shall equal the $50 total at all times. 2. Petty cash should be used only for incidental and small amounts where a charge by the vendor is not acceptable. If a purchase of under $1 is made the reimbursement may come from petty cash. Larger dollar amounts can be claimed from petty casi but only if from a vendor who is not on the city's payable listing or unusual circumstance prevent the charging by a vendor. 3. When a purchase is made a receipt must be provided by the vendor and attached to the payment request form in the petty cash box. 4. Reimbursement. of Petty Cash will be made only when all reimbursement forms, which have all been signed, approved, and receipts attached, are presented to the finance department for approval and payment by the city council. The normal accounts payable procedure will be followed. 0 Parks • Recreation • Forestry • Civic Arena 900 Harrington Street • Hutchinson, Minnesota 55350 • (612) 587.2975 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: November 18, 1986 SUBJECT: Part -Time Receptionist The 1987 Parks & Recreation administration budget includes a part-time receptionist. Sue Larson has worked in this position from June, 1984 to February 1985 and March 1986 to October 1986. She filled in for Karen McKay during her maternity leave in 1984. She has always done an excellent job and is thoughly familiar with our operation. I realize that the usual procedure would be to advertise, interview etc., even for part-time positions. However, Sue has filled essentially the same position and was interested in continuing next January when she left in October. I am recommending that she be hired for the position accord- ing to the adopted pay plan and have a starting date of Monday, January 5th. This starting date will also be helpful since Parks and Recreation Secretary, Karen McKay is scheduled for maternity leave at that time. klm V,Y Parks a Recreation a Forestry a Civic Arena 900 Harrington Street • Hutchinson, Minnesota 55350 0 (612) 587-290 TO: Bruce Ericson 0 FROM: Karen McKay DATE: November 19, 1986�� ` SUBJECT: Leave of Absence1 I am requesting a leave of absence beginning approximately December 29, 1986 to March 30, 1987. This leave of absence would be for the reason of maternity leave. klm 0 0 (672, 58 7-5 757 CITY OF HUTCHINSON V,: T November 19, 1986 MEMORANDUM TO: MAYOR AND CTTY CO=IL 0 11111111 1� 11111 VDAWV;)�-NIAWNI I support the Paxk, and Recreation Director's request to name Sue Larson as part time receptionist effective January 5, 1987, as provided for in the adopted budget. we have followed similar practices in other situations, hiring experienced and dependable temporary employees for more responsible long term positions. 0 /(612) 587-5151 f/UTIN' CITY OF HUTCHINSON • /37 WASHINGTON AVENUE WEST HUTOHINSON, MINN. 55350 M E M O R A N D U M DATE: November 17, 1986 TO: MAYOR & CITY COUNCIL — --------------- — — — — — — — —— —— — — — FROM: RANDY DeVRIES * WASTE WATER TREATMENT FACILITY SUPERINTENI — SUBJECT: SERVICE CONTRACT WITH POWER PROCESS — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Our service contract with Power Process expired this November. • The contract up for renewal runs from November 1, 1986, through July 1, 1988, which would cover our calibrations and instrumenta- tion on the Waste Water Treatment Plant until the new one is finished. I would recommend we renew this contract. RD/pl �b, POWERPROCESS :• i EQUIPMENT, INCORPORATED ;' •7630 Commerce Way, Eden Prairie MN 55344 (612) 937-1000 40 November 5, 1986 City of Hutchinson 37 Washington Avenue South Hutchinson, MN 55350 Attention: Randy DeVries Subject: Service Contract Randy, Quotation 1186372 We are pleased to quote you on the following service to update your service contract for 11-1-86 to 7-1-1}4:ed 3 days service (8 hours/day) at $55.00/hour--------------- 2 days emergency service (8 hours/day) at $55.00/hour ----- 5 trips travel at 125 miles/trip at 35C/mile-------------- Parts------------ Randy, please give me a call if you have any questions regarding this quotation. Prices herein are firm for 30 days from date of quotation and do not include any taxes. Price includes one set of installation & maintenance manuals. Additional manuals are available at extra cost. F.O.B. Factory SHIPMENT TERMS: Net 30 Days $1,320.00 $ 880.00 $ 218.75 $2,418.75 Please Address Order To `Sm Pn4D2n oiJ1�, . Ron Pallansch/lm POWER PROCESS EQUIPMENT, INC. (612) 587-5151 HarcH' CITY OF HUTCHINSON • 37 WASH/NG TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 17, 1986 TO: MAYOR & CITY COUNCIL —-----------—————————— —— —— — — — — FROM: RANDY DeVRIES * WASTE WATER TREATMENT FACILITY SUPERINTEM ------------------------------ SUBJECT: SERVICE CONTRACT WITH WALDOR PUMP — — — — — — — — — — — — — Our service contract with Waldor Pump expired this November This contract is for three years, and involves one of Waldor Pumps servicemen checking our lift stations out on a yearly basis. I would recommend we renew this contract. RD/pl w • SERVICE CONTRACT NO. OF// STATIONS PUMP SIZE H.P. OR MODEL COST ONCE/YEAR CHECK TWICE/YEAR CHECK 1p 400.00 WE WOULD PREFER THE CHECK OF THE STATION(S) BE DONE DURING THE MONTH OF WE WOULD LIKE TO SIGN UP FOR THIS SERVICE FOR d YEARS (MAXIMUM OF 3), STARTING IN Ndyern U 'e r OF 19 F ACCEPTED BY Z AI D—Y 222 S M TITI PHONE NO. _ DATE OPERATOR'S NAME - s7s/ Photograph a copy and return to Waldor Pump b Equipment. Keep the original for your files. Please fill in phone number and person to contact when performing this service. Thank you! • F -IL 0 531F • EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF HUTCHINSON, McLEOD COUNTY, MINNESOTA HELD: NOVEMBER 25, 1986 Pursuant to due call and notice thereof, a meeting of the City Council of the City of Hutchinson, Min esota, was duly held at the City Hall in said City on the 25th day of November, 1986, at o'clock .M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION CONCURRING IN THE ACTION OF THE HUTCHINSON UTILITIES COMMISSION OF THE CITY • OF HUTCHINSON IN PROVIDING FOR PUBLIC SALE OF $3,920,000 ELECTRIC UTILITY REVENUE BONDS OF 1986 • WHEREAS, the Hutchinson Utilities Commission of the City of Hutchinson has adopted a resolution providing a public sale of $3,920,000 Electric Utility Revenue Bonds of 1986 for the purpose of providing money to finance improvements to the municipal light and power plant system; which resolution is by reference incorporated in and made a part of this resolution to the same extent and with the same force and effect as if set out fully herein, a copy of which is attached hereto. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: The Council hereby concurs in the resolution adopted by the Commission on November 24, 1986 providing for Public Sale of $3,920,000 Electric Utility Revenue Bonds of 1986, and hereby joins in and adopts the same resolution, including all of the covenants and agreements therein contained with the same force and effect as if said resolution had been adopted by the Council. The motion for the adoption of the foregoing resolution was seconded by member and upon a vote being • taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0 0 2 STATE OF MINNESOTA • COUNTY OF MCLEOD CITY OF HUTCHINSON • • I, the undersigned, being the duly qualified and acting Administrator of the City of Hutchinson, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of a meeting of the City Council of said City, held on the date therein indicated, with the original thereof on file and of record in my office and that the same is a full, true and complete transcript insofar as the same relates to the $3,920,000 Electric Utility Revenue Bonds of 1986 of the Hutchinson Utilities Commission. WITNESS my hand and the seal of said City this day of , 1986. Administrator City of Hutchinson, Minnesota 3 BOND BUYERS 10.00 9.80 9.60 9.40 9.20 9.00 8.80 8.60 8.40 8.20 8.00 7.80 7.60 7.40 7.20 7.00 6.80 6.60 0 INDEX OF 20 JURAN AND MOODY, INC. 0 MUNI, BONG JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC DATE I L4\ -F-T-T-1 I I I I I IT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC DATE • • 0 RESOLUTION NO. 8429 RESOLUTION ADOPTING LIQUOR FUND, WATER/SEWER/REFUSE FUND AND CENTRAL GARAGE FUND BUDGETS FOR FISCAL YEAR 1987 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT the annual budget of. the City of Hutchinson for the fiscal year be- ginning January 1, 1987 which has been submitted by the City Administrator and modified and approved by the City Council is hereby adopted; the totals of said budget and the major divisions thereof being as follows: WATER/SEWER/REFUSE FUND Rpvpnnp.c Charges for Water/Sewer/Refuse Interest Earning Other Total enditures Refuse Service Water Operation (Includes Capital Personnel Services Supplies, Repair, Materials Other Services, Charges Miscellaneous Capital Outlay Debt Service Other Sewer Operation Personnel Services Supplies, Repair, Materials Other Services And Charges Miscellaneous Capital Outlay Debt Services Other Total Outlay) $1,860,000.00 60,000.00 9,150.00 $1,929,150.00 $ 325,000.00 76,911.00 40,300.00 103,145.00 150,575.00 284,400.00 211,209.00 17,500.00 884,040.00 108,480.00 50,875.00 139,825.00 115,750.00 4,300.00 249,673.00 19.580.00 688,483.00 81,897,523.00 RESOLUTION NO. 8429 PAGE 2 LIQUOR FUND Revenuc,s Product Sales $1,160,000.00 Interest 5,200.00 Total $1.,165,200.00 Expenditures Personnel Services 138,784.00 Supplies, Repair, Ma--erials 4,800.00 Other Services aud.Charges 35,840.00 Miscellaneous, 9,100.00 Capital Oue:.zy 42,500.00 Transf<,r 110,000.00 Other Pisbursements 8;7,000.00 Other 9,490.00 Total $1 227,514.00 CENTRAL GAR,GE FUND Revenues Charges for Labor/Parts/Vehicle Rent $ 168,500.00 Interest 9,000.00 Other 1,300.00 Total $ 178,800.00 Expenditures Operation (Includes Capital Outlay) Personnel Services $ 34,058.00 Supplies, Repair, Materials 39,275.00 Other Services, Charges 15,330.00 Miscellaneous 78,375.00 Capital Out'_ay 73,650.00 Other 3,000.00 Total $ 243,688.00 • C, J • RESOLUTION NO. 8429 PAGE 3 BE IT FURTHER RESOLVED: THAT the Clerk -City Administrator be directed to cause the appropriate accounting entries to be made in the books of the City. Adopted by the City Council this 25th day of November, 1986. ATTEST: • Gary D. Plotz City Clerk 0 Paul L. Ackland Mayor 1 0 • CITY OF HUTCHINSON WATER SEWER REFUSE REVENUE WATER SEWER E.P.A. SEWER CHARGES REFUSE METER SALES FEDERAL GRANT REIMBURSEMENT REFUNDS k REIMBURSEMENT INTEREST PENALITIES MISC. TOTAL REVENUE PROPOSED 1984 1985 1986 1987 ACTUAL ACTUAL BUDGET BUDGET -------------------------------------------- 447,355 $ 455,167 $ 460,000 $ 460,000 606,875 567,262 615,000 615,000 143,420 317,600 450,000 243,722 262,083 245,000 328,000 7,448 7,241 5,000 7,000 61,6224 5,826 1,687 2,000 2,000 106,562 88,418 80,000 60,000 4,242 7,939 6,300 7,000 156 3,289 150 150 -------------------------------------------- $1,477,984 $1,542,322 $1,731,050 $1,929,150 • • • NATER AND SEWER FUND (42' OBJECT NUMBER DESCRIPTION -------------------------- 4309 OTHER CONTRACTUAL DEPARTMENT TOTAL CITY OF HUTCHINSON 1987 BUDGET DEPARTMENT REFUSE (B1) PROPOSED 1984 1985 1986 Y -T -D 1967 ACTUAL ACTUAL BUDGET 6-30-B6 BUDGET 238,064 259,519 241,000 129,880 325,000 ------------------------------------------------------ S 238,064 1 259,519 1 241,000 $ 129,880 $ 325,000 C� 11 0 CITY OF HUTCHINSON 1967 BUDGET NATER & SEWER FUND 142? DEPARTMENT NATER 182? PROPOSED OBJECT 1984 1985 1986 Y -T -D 19B7 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6-30-86 BUDGET ---------------------------------------------------------------------------------------------------- 4100 NARES - REG EMPLOYEES S 49,658 1 49,794 S 57,277 $ 25,249 f 53,799 4112 O. T. WAGES - REB EMPLOYEE 5,674 5,579 6,000 2,547 6,000 4120 WAGES - TEMPORARY EMPLOYEES 2,135 2,568 1,500 235 3,600 4131 VACATION PAY 3,065 3,183 1,048 4132 HOLIDAY PAY 2,061 2,104 BB" 4133 SICK PAY B77 783 285 2,29B 319 4141 PERA ICDORDINATEDY 3,264 2,207 2,434 1,181 2,286 4144 FICA - CITY PORTION 4,646 3,916 4,101 1,973 3,847 4150 EMPLOYEE HEALTH INSURANCE 5,519 5,136 7,287 4,222 5,560 4154 WORKMENS COMPENSATION INSURANCE 48B 1,675 2,000 1,240 1,500 4155 UNEMPLOYMENT INSURANCE TOTAL PERSONNAL SERVICES 77,387 76,945 80,684 40,876 76,911 4200 OFFICE SUPPLIES 80 157 75 173 100 4210 OPERATING SUPPLIES 7,713 8,159 7,800 3,959 6,000 4211 MOTOR FUELS & LUBRICANTS 2,729 1,814 3,200 542 3,000 4212 CLEANING SUPPLIES 200 4213 CLOTHING & PERSONAL EQUIP. 562 432 600 265 600 4216 SAFETY SUPPLIES 201 SB 150 133 150 4220 REPAIR & MAINTENANCE SUPPLIES 1,177 2,959 4,000 1,132 4,000 4221 EQUIPMENT PARTS 5,000 862 12,000 4228 METERS & METER PARTS 14,301 17,326 12,000 6,920 12,000 4230 SMALL TOOLS 299 75 250 34 250 TOTAL SUPPLIES, REPAIR, MAT 27,068 30,960 33,075 14,020 40,300 4300 PROFESSIONIAL SERVICES 6,735 1,318 5,000 6,000 4309 OTHER CONTRACTUAL 2,901 14,300 10,000 318 16,000 4310 COMMUNICATIONS 1,251 1,322 1,100 654 1,100 4311 POSTAGE 1,531 1,510 1,200 995 1,520 4320 TRAVEL SCHOOL & CONFERENCES 439 771 500 277 550 4340 PRINTING & PUBLISHING 287 29 60 148 75 4351 GENERAL LIABILITY 5,585 11,215 20,000 3,711 12,000 4,*.60 UTILITIES 57,212 55,709 58,000 27,834 57,000 4370 CONTRACT REPAIR & MAINT. 35,056 19,862 10,000 1,321 10,000 4380 RENTALS 101 106 100 55 100 4385 DATA PROCESSiNS 7,416 33,286 2,500 1,484 3,6011 4388 VEHICLE REPAIR 2,330 21215 1,200 514 1,200 TOTAL OTHER SERVICES & CHGS 120,852 111,665 109,660 43,316 103,145 4401 DUES & SUBSCRIPTIONS 39 71 25 61 75 44,15 DEPRECIATION 116,147 146,821 120,000 150,000 44(9 MISCELLANEOUS 302 341 500 355 500 TOTAL MISCELLANEOUS 116,486 147,233 120,525 416 150,575 11 • NATER & SEWER FUND (42) OBJECT NUMBER DESCRIPTION CITY OF HUTCHINSON 1987 BUDGET DEPARTMENT NATER (02) 1984 1985 ACTUAL ACTUAL 4510 BUILDINGS 4520 IMPROVEMENT OTHER THAN BULDGS 4530 MACHINERY & EQUIPMENT TOTAL CAPITAL OUTLAY 4600 PRINCIPAL 4610 INTEREST 4620 PAYING AGENT FEES TOTAL DEBT SERVICE 4900 PERMANENT TRANSFER 4980 REFUNDS & REIMBURSEMENTS 4995 CONTINGENCY TOTAL OTHER DEPARTMENT TOTAL PROPOSED 19B6 Y -T -D 1987 BUDGET 6-30-86 BUDGET 4,500 15,000 20,(00 250,000 103,200 448 19,400 0 0 127,700 448 284,400 65,000 25,000 55,000 165,493 162,513 159,879 80,486 155,859 246 334 260 200 350 165,739 162,B47 225,139 105,686 211,209 10,850 10,000 11,000 4,377 6,500 0 10,850 14,311 0 17,500 ------------------------------------------------------ 4 501,534 $ 540,520 S 711,360 $ 204,762 $ 684,040 0 CITY OF HUTCHINSON 1967 BUDGET • NATER & SEWER FUND (42) DEPARTMENT SEWER (B'3 PROPOSED OBJECT 1984 1985 1986 Y -T -D 1987 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6-30-86 BUDGET ---------------------------------------------------------------------------------------------------- 4100 WAGES - REG. EMPLOYEES $ 63,279 3 71,871 $ 79,BB4 4 37,511 $ 77,021 4112 O.T. WAGES - REG. EMPLOYEES 6,045 8,547 8,000 4,552 8,000 4120 WAGES - TEMPORARY EMPLOYEES -1,770 2,953 3,000 2,810 1,000 4131 VACATION PAY 9,778 3,562 456 4132 HDILDAY PAY 3,622 3,573 1,677 4133 SICK PAY 73,410 952 3392 3,671 4140 PERA (BASIC) 2,707 4141 PERA (COORDINATED) 3,497 3,936 3,288 1,772 3,273 4144 FICA - CITY PORTION 4,220 6,787 5,531 2,960 5,507 4150 EMPLOYEE HEALTH INSURANCE 10,906 9,712 12,260 7,192 8,179 4154 WORKMENS COMPENSATION INSURANCE 1,374 2,771 500 1,628 3,500 4155 UNEMPLOYMENT INSURANCE 500 TOTAL PERSONNAL SERVICES 107,128 114,666 113,355 64,429 108,480 4200 OFFICE SUPPLIES 53 240 100 83 100 4210 OPERATING SUPPLIES 45,167 28,401 40,000 9,545 30,000 4211 MOTOR FUELS & LUBRICANTS 6,591 6,980 5,600 2,595 5,000 4232 CLEANING SUPPLIES 281 501 600 23 500 4233 CLOTHING & PERSONAL EQUIP. 796 1,024 000 989 1,000 4216 SAFETY SUPPLIES 421 378 215 160 275 4220 REPAIR & MAINTENANCE SUPPL. 15,363 5,583 20,000 2,630 12,000 4221 EQUIP. PARTS 1,122 1,414 1,000 606 1,200 4230 SMALL TOOLS 22 344 300 63 800 TOTAL SUPPLIES, REPAIR, MAT 69,838 44,871 68,675 16,694 50,875 4300 PROFESSIONAL SERVICES 16,626 13,180 20,000 68,751 10,000 4309 OTHER CONTRACTUAL 37,424 31,306 12,000 17,584 5,000 4310 COMMUNICATIONS 1,319 2,102 1,200 1,095 1,500 4311 POSTAGE 1,307 1,295 1,000 1,006 1,500 4320 TRAVEL SCHOOL & CONFERENCES B09 B69 750 673 800 4340, PRINTING & PUBLISHING 82 31 25 25 4351 GENERAL LIABILITY 4,682 13,228 20,000 5,276 12,000 4360 UTILITIES 86,669 84,914 89,000 42,515 67,000 4370 CONTRACT REPAIR & MRSNT. 23,096 10,630 10,000 1,552 30,000 4380 RENTALS 76 623 100 55 1,000 4385 DATA PROCESSING 7,105 3,288 2,500 1,489 3,500 4388 VEHICLE REPAIR 15,541 7,226 7,500 4,115 7,500 TOTAL OTHER SERVICES & CHGS 196,935 168,670 164,075 144,111 139,825 44,3 DUES & SUBSCRIP11ONS 17B 187 150 195 250 4405 DEPRECIATION 139,096 132,285 145,000 115,000 4409 MISCELLANEDUS 127 845 200 1,428 500 TOTAL MISCELLANEOUS 339,4001 113,315 145,350 1,623 135,750 0 CITY OF HUTCHINSON 1987 BUDGET WATER k SEWER FUND 1421 DEPARTMENT SEWER i83i PROPOSED OBJECT 1984 1985 1986 Y -T -D 1987 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6-30-86 BUDGET ----------------------------------------- 4510 BUILDINGS 4526 IMPROVEMENT OTHER THAN BUILDINGS 4530 MACHINERY 6 EQUIPMENT TOTAL CAPITAL OUTLAY 4600 PRINCIPAL 4610 INTEREST 4620 PAYING AGENT FEES TOTAL DEBT SERVICES 4900 PERMANENT 4980 REFUNDS 6 REIMBURSEMENTS 4995 CONTINGENCY TOTAL OTHER DEPARTMENT TOTAL 0 10,000 3,200 2B5 9,500 7,900 1,100 285 0 19,500 7,900 4,300 140,000 140,000 195,000 =2,565 50,190 72,659 43,111 54,413 246 556 260 97 260 32,611 50,746 212,919 103,20B 249,673 10,850 10,000 757 11,000 6,141 8,580 0 10,850 16,141 757 19,580 ------------------------------------------------------ $ 546,398 $ 503,118 S 740,015 $ 418,722 $ 688,483 CITY OF HUTCHINSON ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT NO.- Water/Sewer Operations 82 & 83 • REGULAR PERSONAL SERVICES AND CAPITAL OUTLAY EXPENDITURES $ 250,E Bldg. Employees Salary Revised 6,000 1987 Classification 20,000 Grade Budget Pipe Locator 1,700 1986 1987 1,100 Proposed 100,000 13 ,700 $ 15,000 Regular Employees Tank Repair $ 3,200 Sewer Dept. Machinery & Equipment Director of Main. Operations 1/2 1/2 $ 10,000 $ 16,807 $ 8,494 Chief Waste Water Operator 1 1 XI 24,873 $ T9 , 570 24,877 Chief Water Plant Operator 1 1 X 22,634 22,610 Waste Water Plant Operator 1 1 X 20,353 21,154 Maintenance Technician 2 2 VII 36,008 36,546 Account Technician 1 1 VI 16,496 17,139 6172 6172 $ 137,161 $ 130,820 Capital Outlay Nater Dept. Machinery & Equip. Pick-up $ 9,000 Efficient Meter 10,000 Air Conditioner 400 $ 9� 11ro-O • Nater Dept. Bldg. Pump - High Service $ 50,000 Well Pump and Bldg. 200,000 $ 250,E Bldg. $ 4,500 15,000 Capacitor 6,000 Water Tank/Hydrant Repair 20,000 Lawn Mower 400 Pipe Locator 1,700 Tester 1,100 Filter Renovation 100,000 13 ,700 $ 15,000 Improvements Other Than Bldg. Tank Repair $ 3,200 Sewer Dept. Machinery & Equipment TV Line Maintenance $ 10,000 •Pump 7,500 Truck 2,000 $ T9 , 570 Base & Truck Radio $ 1,100 Plant Replacement $13,500,000 CITY OF HUTCHINSON 115000 150000 INCOME STATEMENT 70218 96601 WATER SEWER REFUSE FUND - 12/.'_.1/87 PRO -FORMA 5125 WATER SEWER OPERATING REVENUES 176858 CHARGES FOR SERVICES 460000 615000 METER SALES 7000 EPA CHARGEES 450000 PENALITIES 500 7500 INTEREST 30000 30000 FEDERAL GRANT 0 MISCELLANEOUS 1075 1075 501575 1099575 OPERATING EXPENSES LIGHT & POWER 57000 87000 MAINTENANCE AND REPAIR 37350 36975 SUPPLIES 11800 35500 INSURANCE - GENERAL 12000 12000 PROFESSIONAL SERVICES 600) 10000 COMMUNICATIONS 1100 1500 REFUSE COLLECTION CHARGES MATERIALS FOR RESALE 12000 RENTALS 100 1000 SMALL TOOLS & OTHER 250 800 TRAVEL CONFERENCE SCHOOL 550 800 DUES & SUBSCRIPTIONS 75 250 MISC. 11500 11500 TOTAL 149725 1977j25 DEPRECATION EXPENSE TOTAL OTHER EXPENSES SALARIES EMPLOYER BENEFITS PRINTING OFFICE & GENERAL SUPPLIES INTEREST & PAYING AGENT TOTAL NET INCOME 15//6)0 115000 150000 115000 70218 96601 13197 20459 5295 5125 156209 54673 244915 176858 -47065 6107,92 REFUSE 328000 328000 325006 325000 U 3UOt7 -44 - CITY OF HUTCHINSON, MINNESOTA • STATEMENT OF REVENUES EXPENSES AND CHANGES IN RETAINED EARNINGS WATER AND SEWER FUND YEAR ENDED DECEMBER 31, 1985 WITH COMPARATIVE TOTALS FOR YEAR ENDED DECEMBER 31,_1984 OPERATING REVENUES Charges for services Meter sales and water testing Total operating revenues OPERATING EXPENSES Salaries Employee benefits Light and power Maintenance and repair Supplies Insurance - general Professional services Commun l cat tons Refuse collection charges Materials purchased for resale Rentals Small tools and other Printing and office supplies Travel, Conferences and schools Dues and subscriptions Depreciation Miscellaneous Total operating expenses OPERATING INCOME Water Sewer $455,167 7,241 462,408 74,860 12,933 55,709 39,356 10,463 11,215 1,318 1,322 17,326 3,394 75 186 771 71 146,821 1,851 377,671 84,737 5710,702 710,702 102,308 23,208 84,914 56,139 37,290 13,228 13,180 2,102 3,908 344 270 869 186 112,283 2,140 452,369 258,333 Totals Refuse _ $262,083 $1,427,952 f 1,297,953 7,241 7,448 262,083 1,435,193 1,305,401 259,519 259,519 2,564 177,168 36,141 140,623 95,495 47,753 24,443 14,498 3,424 259,519 17,326 7,302 419 456 1,640 257 259,104 3.991 1.089.559 345,634 169,355 36,620 146,081 132,887 64,489 10,267 23,361 2,570 238,064 14,301 14,707 1,442 3,340 1,248 217 255,242 716 1,114,907 190,494 NON-OPERATING REVENUES (EXPENSES) 5,826 5,826 61,624 Federal grants Interest income 44,209 44,209 88,418 106,562 4,242 Penalties 3,970 2,472 3,969 2,473 7,939 4,945 156 Miscellaneous (162,847) (50,745) (213,592) (198,549) Interest expense Total non-operating revenues (112,196) 5,732 (106,464) (25,965) (expenses) NET INCOME (LOSS) $(27,459) 5264,065 $ 2,564 239,170 164,529 RETAINED EARNINGS - BEGINNING OF YEAR 3,595,022 3,430,493 RETAINED EARNINGS - END OF YEAR $3,834,192 $3,595,022 0 CITY OF HUTCHINSON CENTRAL GARAGE REVENUE PROPOSED 0 10 1984 1985 1986 1967 ACTUAL ACTUAL BUDGET BUDGET LABOR --------------------------------------------- 29,400 28,097 35,000 35,000 PARTS 85,226 48,646 56,500 56,500 VEHICLE RENT 74,258 76,225 76,125 77,000 INTEREST 13,145 16,756 5,500 9,000 MISCELLANEOUS 30 11,649 1,300 1,300 GAIN (LOSS) SALE OF EQUIP. 995 29,000 • TOTAL SALES ------------------------------------ E203,054 $181,3733 $203,425 $178,800 0 10 0 CENTRAL GARAGE (61) CITY OF HUTCHINSON 1987 BUDGET DEPARTMENT OPERATING (75) PROPOSED OBJECT 1984 1985 I986 Y -T -D 1987 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6-30-B6 BUDGET ------------------------------------------------------------------------------------------ 4100 WAGES -RES. EMPLOYEES $ 22,101 $ 22,323 $ 26,812 $ 12,023 $ 27,040 4112 O.T. REG EMPLOYEES 154 29 300 4120 WAGES- TEMP. EMPLOYEES 93 1,500 1,500 4131 VACATION PAY 403 781 4132 HOLIDAY PAY 774 758 362 4133 SICK PAY 146 136 4141 PERA (COORDINATED) 1,122 966 1,139 498 1,149 4144 FICA - CITY PORTION 1,609 1,588 2,011 833 2,026 4150 EMPLOYEE HEALTH & INSURANCE 2,494 2,754 3,056 1,785 2,341 TOTAL PERSONNAL SERVICES 26,803 29,292 34,818 15,637 34,058 4200 OFFICE SUPPLIES 54 155 100 36 100 4210 OPERATING SUPPLIES 690 318 500 372 500 4211 MOTOR FUEL & LUBRIANTS 2,992 2,950 4,000 1,322 4,000 4212 CLEANING SUPPLIES 24 54 75 42 75 4213 CLOTHING & PERSONAL EQUIP. 500 60 400 4214 SHOP MATERIALS 216 224 450 133 400 4215 CHEMICALS & PRODUCTS 69 200 84 100 4216 SAFETY SUPPLIES 205 492 150 7B 150 4220 REPAIR & MAINTENANCE SUPPLIES 31,465 31,267 28,000 16,408 28,000 4221 EQUIPMENT PARTS 4,330 95 200 278 250 4222 TIRES 4,823 3,470 5,000 21383 5,000 4230 SMALL TOOLS 295 590 300 96 300 TOTAL SUPPLIES, REPAIR, MAT 45,163 39,635 39,275 21,292 39,275 4310 COMMUNICATIONS 39 70 BO 4320 TRAVEL SCHOOL & CONFERENCE 113 64 4340 PRINTING & PUBLISHING 162 144 250 22 250 4370 CONTRACT REPAIR & MAINT. 27,150 18,434 15,000 5,250 15,000 TOTAL OTHER SERVICES & CHGS 27,445 18,681 15,320 5,272 15,330 4401 DUES & SUBSCRIPTIONS -10 22 25 25 4405 DEPRECIATION 75,093 73,596 78,000 78,000 4409 MISCELLANEOUS 360 150 350 TOTAL MISCELLANEOUS 75,083 73,978 78,175 0 78,375 4530 MACHINERY & EQUIPMENT 80,000 64,451 96,650 TOTAL CAPITAL OUTLAY 0 0 80,000 64,451 96,650 4995 CONTINGENCY 2,330 3,000 TOTAL OTHER 0 0 2,330 0 3,000 DEPARTMENT TOTAL --------------------------------------------- $176,494 $161,786 $249,918 $106,652 T266,6BB CITY OF HUTCHINSON ANNUAL BUDGET ND DEPARTMENT DIVISION ACCOUNT NO. • Central Garage Operations 75 REGULAR PERSONAL SERVICES AND COITAL OUTLAY EXPENDITURES Number of 1986 Employees Salary Revised 1987 Classification Grade Budget 1986 1987 Proposed Regular Employees Motor Pool Supervisor Mechanic Capital Outlay Machinery & Equipment Equipment Porta Power Pack Chair . Vehicle Replacement Cemetery backhoe Engineer - Van Street - Tandem Truck Park - 1 1/2 Ton Flat Bed Park - Tractor Park - Bobcat Park - Utilities Park Unit Arena - Bronco/Suburban Police - 2 Mark Squad Police - 1 Chief Car • 1/4 1/4 XI $ 5,902 1 1 20,910 1 1/4 1 1/4 $ 26,812 $ 18,000 12,000 30,000 20,000 $ 80,000 $ 6136 20904 $ 27040 $ 500 150 $ 20,000 18,000 9,000 10,000 26,000 13,000 $ 96,650 • CITY Of HUTCHINSON LIQUOR STORE SALES PROPOSED 1984 1985 1986 1987 ACTUAL ACTUAL BUDGET BUDGET ----------------------------------------------------- LIQUOR f 376,167 $ 395,251 $ 390,000 $ 390,000 WINE 123,352 140,176 125,000 135,000 BEER & MISC. 594,866 649,744 635,000 635,000 DISCOUNTS -3,037 INTEREST 5,145 6,185 5,200 5,200 -------------------------------------------- TOTAL SALES $1,099,530 $1,188,319 $1,155,200 $1,165,200 13 1q CITY OF HUTCHINSON 1987 BUDGET . LIQUOR FUND (41) DEPARTMENT OPERATIONS (90) PROPOSED OBJECT 1984 1985 1986 Y -T -D 1987 NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET 6-30-B6 BUDGET -------------------------------------------------------------------------------------------------- 4100 WAGES -RE6. EMPLOYEES $ B8,541 $ 81,983 t 96,059 4 43,768 $ 96,367 4120 WAGES - TEMPORARY EMPLOYEES 12,091 18,219 14,315 7,816 16,118 4131 VACATION PAY 3,691 4,476 2,050 4132 HOLIDAY PAY 3,501 3,734 1,738 4133 SICK PAY 1,153 74B 676 1,492 650 4141 PERA (COORDINATED) 5,223 4,266 4,392 1,970 4,761 4144 FICA - CITY PORTION 6,717 7,061 7,751 3,289 8,043 4145 MEDEICARE 23 4150 EMPLOYEE HEALTH & INSURANCE 11,3112 13,703 15,118 8,888 11,525 4154 NORKMENS COMPENSATION INSURANCE 627 941 1,4D0 1,300 4155 UNEMPLOYMENT INSURANCE 26 50 TOTAL PERSONNAL SERVICES 133,752 135,131 139,061 71,034 138,784 4200 OFFICE SUPPLIES 229 205 300 96 300 4210 UPERATIN6 SUPPLIES 2,062 2,518 3,000 1,213 3,000 4213 CLOTHING & PERSONAL EQUIP. 3D1 400 400 4220 REPAIR & MAINTENANCE SUPPLIES 667 797 1,150 343 1,000 4230 SMALL TOOLS 138 40 100 TOTAL SUPPLIES, REPAIR, MAT 3,397 3,560 4,850 1,652 4,800 4309 OTHER CONTRACTUAL 483 408 500 204 500 • 4310 COMMUNICATIONS 761 850 850 422 900 4320 TRAVEL SCHOOL & CONFERENCE 274 50 500 140 500 4330 ADVERTISING 2,090 2,719 1,500 758 2,500 4340 PRINTING & PUBLISHING 49 9 200 100 4351 GENERAL LIABILITY INSURANCE 5,622 11,062 10,000 14,000 4360 UTILITIES 9,154 9,062 9,000 4,216 9,200 4370 CONTRACT REPAIR & MAINT. 2,463 1,839 3,500 361 2,500 4360 RENTALS 640 4385 DATA PROCESSING EQUIPMENT 4,115 4,B58 4,300 5,000 TOTAL OTHER SERVICES & CH6S 25,211 30,657 30,350 6,101 35,840 4401 DUES & SUBSCRIPTIONS 500 473 500 273 500 4405 DEPRECIATION 7,844 8,329 7,950 8,400 4409 MISCELLANEOUS 1,666 78 200 54 200 TOTAL MISCELLANEOUS 10,010 5,880 8,650 327 9,100 4510 BUILDING 72 40,000 4530 MACHINERY & EQUIPMENT 2,500 390 2,500 TOTAL CAPITAL OUTLAY 72 0 2,500 390 42,500 4610 INTEREST 5,110 5,110 5,110 TOTAL DEBT SERVICE 5,110 5,110 5,110 0 0 4700 PERMANANT TRANSFER 110,000 110,000 110,000 20,000 110,000 TOTAL TRANSFER 110,000 110,000 110,000 20,000 110,000 • 1q 4803 CASH SHORTAGE 329 4810 COST OF SALES - LIQUOR 4811 COST OF SALES - NINE 4812 COST OF SALES - BEER 4813 COST OF SALES - MIX D MISC. 874,019 923,230 TOTAL OTHER DISBURSEMENTS 4815 CASE DEPOSITS 4816 FREIGHT 4995 CONTINGENCY TOTAL OTHER DEPARTMENT TOTAL • 51 1 50 329 50 295,752 297,649 292,500 139,688 297,000 78,594 86,136 80,000 40,317 78,300 484,344 513,675 501,000 241,302 501,650 15,278 25,769 12,550 874,019 923,230 873,550 434,186 877,000 -30,814 -26,237 -8,690 5,096 5,B53 6,500 2,529 6,500 12,000 2,990 -25,718 -20,384 16,500 -6,161 9,490 $1,135,853 $1,196,384 $1,193,371 1 527,529 $1,187,514 15 CITY OF HUTCHINSON ANNUAL BUDGET FUND DEPARTMENT DIVISION ACCOUNT NO. • Liquor Store Operations 90 Number of 1986 Employees Salary Revised 1987 Classification Grade Budget 1986 1987 Proposed Regular Employees Manager 1 1 F $ 27,352 27,893 Sales Clerk 4 4 V 68,707 68,474 5 5 $ 96,059 $ 96,367 Capital Outlay Building Interior Remodeling $ 40,000 • Machinery E Equipment Compressor $ 2,500 2,500 0 -60- • SALES CITY OF HUTCHINSON MUNICIPAL LIQUOR DISPENSARY LIQUOR WINE BEER & MISC. QUANTITY DISCOUNTS TOTAL COST OF SALES GROSS PROFIT OPERATING EXPENSE SALARIES EMPLOYEE BENEFITS OPERATING SUPPLIES OFFICE SUPPLIES CLOTHING & PERSONAL EQUIP. LOGIS - COMPUTER OPERATIONS MAINTENANCE- SUPPLIES SMALL TOOLS DEPRECIATION COMMUNICATIONS UTILITIES PRINTING & PUBL. GENERAL LIABILITY INSURANCE TRAVEL, SCHOOL, & CONFERENCES ADVERTISING DUES & SUBSCRIPTIONS MISC. TOTAL OPERATING EXP. OPERATING INCOME OTHER REVENUES t EXPENSES MISC. & INTEREST INTEREST TOTAL OTHER NET INCOME TRANFER TO GENERAL FUND 17 1985 1967 PRO -FORMA 395,251 390,000 140,176 135,000 650,615 635,000 -3,908 0 1,182,134 1,160,000 902,844 883,500 279,290 276,500 109,160 116,125 25,971 25,649 2,518 3,000 205 300 0 400 4,856 51000 2,636 4,640 40 100 8,329 B,400 850 900 9,062 9,200 9 100 11,062 14,000 50 500 21719 21500 473 500 487 200 178,429 191,514 100,861 84,986 6,185 5,200 -5,110 1,075 5,200 101,936 90,IB6 110,000 110,000 s CENTRAL GARAGE FUND REGULAR COUNCIL MEETING NOVEMBER 25, 1986 pera. WATER & SEWER FUND *DOER social security •*DOER Soc. Sec. Retirement social security $ 423.19 Old Dominion Brush *PERA pera 248.44 grease *Commissioner of Revenue october sales taxes 613.74 99.00 Hach supplies 24.59 T.N.T. Foundation of Calif.State U manuals & enrollment fees 275.00 Dec. LTD ins. Mn. Pollution Control Agency processing fee 1250.00 5.00 An. Water Works Assn. membership dues 25.00 Mn. Mutual Life Ins. Central Garage Oct. repair jobs 767.29 Dec. medical ins. Crow Chemical chemicals 99.40 168.12 Carr Flowers plant -Ebert funeral 15.00 DOER Firemans Schools Ins. Dec. LTD ins. 49.31 Dec. dental ins. Fadden Pump Co. part 13.23 5.00 Feed Rite Controls acid 472.76 Logis computer charges 628.02 Mn. Mutual Life Ins. Dec. life ins. 51.46 Jn. Valley Testing testing 259.00 Power Process Equip supplies 103.51 Physicians Health Plan Dec. med. ins. 998.45 Quades repairs 27.00 RCM professional fees 700.00 PERA employer contribution 263.03 DOER social security 447.21 Sun Life of Canada Dec. dental ins. 146.61 tlaldor Pump repairs 350.00 UBC supplies 17.14 • $ 8,268.38 CENTRAL GARAGE FUND *PERA pera. $ 45.12 *DOER social security 75.91 Mn. Correctional Industries equipment 605.64 Old Dominion Brush supplies 366.00 Primrose Oil Co. grease 331.67 Safety Kleen Corp. service contract 99.00 Stearnswood supplies 46.00 T.N.T. repairs 466.16 Fireman Schools Ins. Dec. LTD ins. 6.79 Jim's Auto Salvage parts 5.00 M.T.I. Dist. Co. parts 298.76 Mn. Mutual Life Ins. Dec. life ins. 6.51 Physicians Health Plan Dec. medical ins. 157.14 Road Machinery & Supplies parts 168.12 PERA pera 43.57 DOER social security 73.3(: Sun Life of Canada Dec. dental ins. 22.67 Town & Country Tire repairs 5.00 • UBC supplies 75.52 $ 2,897.88 -2 - GENERAL FUND •*Duane Arndt personal injury claim settlement $ 83.00 *Dept. of Natural REsources snowmobile reg. fees 264.00 *Dept. of Natural REsources boat registration fees 7.00 *D.O.E.R. social security 3058.53 *PERA pera 3861.87 *McLeod Coop Power Assn. electricity 226.09 *Success Builders registration fees 165.00 *Dept. of Natural Resources snowmobile reg. fees 274.00 *Dept. of Natural Resources ORV reg. fees 18.00 *University of Minnesota field trip 31.00 *Commissioner of Revenue arena sales tax 188.47 Bureau of Business Practice 1 yr subscription 31.86 Com. of Transportation appraisal -airport 1275.44 Com. of Transportation manuals 60.00 Central Contractors Supply supplies 76.50 Court Administrator court filing fee 35.00 Crowley Co. Inc post caps 11.00 Dannheims supplies 20.00 Plymouth Ind. Supply supplies 34.50 Dalco part 40.00 Drews Quality Repair supplies 9.96 Fitzharris Athletic supplies 753.57 Flaherty Equipment Corp. supplies 5.98 Fire Engineering 1 yr subscription 18.95 Hutch Travelers Baseball Assn. reimb.concession stand 130.65 Assn. Chief of Police membership dues 50.00 •Int'l Litchfield Ind. REview 1 yr subscription 12.50 Migima Designs Inc. postage & handling charge 1.00 Mn. Elevator Inc. elevator service 53.00 Natl Police Supply supplies 34.00 Purolator Courier Corp. delivery charges 10.51 Prof. Civil Eng. Book Club site planning & synonym finder 48.44 Remarkable Products Inc. re -markable calendar 14.95 STein Chemical Co. chemicals 73.45 USA Today 1 yr. subscription 91.00 Police Bldg. Const. Fund. permanent fund transfer 560,000.00 Jesse Bye piano instructor 60.00 Valeryn McCall trip refund 25.00 Eleanor Se_fferath trip refund 25.00 Hazel Dasher trip refund 25.00 Russell Jonas football coach 36.00 Chris Brandt football coach 42.00 Chris McKean basketball refund 25.00 Jason Reece balance due as football coach 38.00 Graham Payne dance instructions 48.00 Nancy B:,ss training course expenses 75.70 American Risk Services 2 months prof. fees 1600.00 Cash Wise case coffee 67.92 Felskas Auto Machine repairs 353.00 Central Garage Oct. repair jobs 15,299.12 Carr Flowers plant -Jo Larson 12.50 • Copy Equipment supplies 16.74 McLeod Co. Treasurer 1986 assessing fees 19,671.60 Co. Treasurer DL fees 74.00' Display Sales Inc. street decorations 1179.75 -3 - Crow River Glass Co. window broken 90.00 •Eileen Goeders contract payment 1500.00 Erickson Oil Products tape 6.35 Electro Watchman Inc. annual charge 120.00 Firemens School Ins. Dec. LTD ins. 606.51 Farm & Home supplies 209.61 Feed Rite Controls Inc. chemicals 194.68 :Forestry Suppliers fiberglass tapes 100.20 Great Plains Supply supplies 7.80 Holmstein Ice Rinks brushes 28.03 Home Bakery supplies 12.14 Hutch Com. Hospital laundry 3.60 Hutch AGency Inc. clerk/tres.bond 375.00 Hutch Leader 1 yr subscription 21.00 Hutch Mun. Electric supplies 407.85 ICMAC booklets 36.00 ICMA Retirement Corp. contribution 146.47 School Dist. 423 bldg. supervisor 78.00 Jahnkes Red Owl supplies 11.04 Johnsons County Market supplies 14.86 K Mart film 113.29 Logis computer charges 3677.68 Mn. Mutual Life Dec. life ins. 505.30 Mn.Sports Federation 4 broomballs 41.00 McGarvey Coffee police coffee 64.80 Northwestern Bell leased phone line 326.50 rental mail mach/scale 102.00 •PBCC Physicians Health Plan Dec. medical insurance 10,298.78 R & R Specialties Inc. supplies & repairs 318.20 PERA contribution 5545.27 DOER social security 3168.97 Sun Life of Canada Dec. dental ins. 1535.60 UBC supplies & repairs 81.39 Tombstone Pizza supplies 78.00 Uniforms Unlimited supplies 29.70 James Schaefer nov. comp & extra services & mileage 2586.15 $ 642,185.52 BOND FUNDS Police Bldg. Const. Bldg. Fund Thorbect & Lambert Inc. prof. fees $4879.90 Pool & Rec. Const. Bldg. Fund Toss Back Inc. 2 backboards 995.00 Bonds of 1986 TKDA Hutchinson Utilities • professional services 675.00 street lights 8781.79 $ 9459.79 • MUNICIPAL LIQUOR STORE DOER PERA Ed Phillips & Sons Griggs Cooper & Co. Quality Wine Co. Twin City Wine Co. Ed Phillips & Sons Griggs Cooper &Co. Quality Wine &Spirits Co Twin City Wine Co. Commissioner of Revenue • social security $281.62 pera 165.42 wine & liquor 2771.12 wine & liquor 2279.08 wine & liquor 1438.67 wine & liquor 1095.95 wine & liquor 8417.71 wine & liquor 4741.66 wine & liquor 4553.48 wine & liquor 3716.26 Oct. sales taxes 7644.42 $ 37,105.39 0 • 0 TO: GARY PLOTZ FROM: HUTCHINSON SAFETY COUNCIL RE: SAFETY OF ELEMENTARY STUDENTS NOVEMBER 24, 1986 /2,iJy,8 �\ v rov 1986 �� RECcI1/� R I. L BY- v t !2!llC46gC!) It is the request of the Hutchinson Safety Council that the Hutchinson Police Department provide daily surveillance of the 2nd Avenue SW and Glen Street areas around the elementary school from the hours of 7:45 A.M.- 8:15 A.M., and from 3:00 P.M. - 3:30 P.M. whenever possible. Our Council is continually receiving comments expressing concern for the safety of our youngsters around the elementary school property. The visibility of the Police, it is felt, would increase the safety for the youngsters. We hope that the City Council will concur with our request. RM IRG COMM=, INC. People With Experience GVho Care % 491/. ti�� OFFICE: TWELVE OAKS CENTER SUITE 1009 P.O. BOX 129 WAYZATA, MINNIESO 1 (612) 4734765 November 14, 1986 1t1,/ yam/ C.)iG171JMr. George FielduFire Marshall City of Hutchinson37 Washington Avenue West Hutchinson, MN 55350 Dear George: Relating to the several items we discussed at our meeting Thursday, we report the following: 1) The skylights which are used in the kitchens of the individual units and also in the halls were purchased from Sunglo Skylights, Kansas City. Both Jim Lucicheck and I have talked with them and they confirm that our unit models THCM #2424 and #7171 are acrylic and readily destruc- _ ANk tible with a pickaxe etc. They are also Class CC2 fire rated and would, in fact, melt and fall out due to the — — temperature of the fire below after a relatively short period of time. In this way they are intended to be some- what of an automatic fire heating release. The engineers of the company confirm that they are not the General Electric product Lexen which is a hard polycarbonate and which is a different product that is' intended to be somewhat intrustion proof and bullet proof. 2) We have obtained from Lagerquist Elevator three lock voxes key coded for the Hutchinson out -state key code. At your suggestion one will be placed inside our front entryway off Freemont and the other two will- be placed at locations of your suggestion. If we should need the fourth one we can obtain it quickly. 3) Gary Plotz provided me with a "Petition for Local Improvements" that would waive the rights to a hearing regarding the assess- ment for cost of a new hydrant on Freemont Avenue. I have met with Mr. Kenneth Born, general partner of the partnerships that owned Village Apartments II and May Villa I across the street from us on Freemont and he has signed the ' petition with respect to Lots 9 and 10, Block 2 Cedar Acres. SPECIALIZING IN THE DEVELOPMENT OF RETIREMENT HOUSING & SERVICES Mr. George Field November 14, 1986 Page 2 I will bring this petition with me on Monday and after having our home owners sign I will sign on behalf of our company and return it to Gary. With this in hand I assume the work can proceed immediately on the installa- tion of the hydrant at the designated location. Mr. Born asked that the cost of this hydrant be confirmed prior to proceeding (or a close estimate). I have trans- mitted this request and I am sure that our homeowners would like to have the figures in mind also. I believe the cost of the hydrant on the Century Avenue SE corner of our property was $1,200-$1,300. Perhaps this will be the same or slightly less. If possible I would like this quotation on Monday so that I may advise our homeowners what their pro -rata share might be. • I believe the above information follows the items noted by Chief Butch Henke and others. We appreciated your suggestions. Abdik Sincerely, Newell P. Weed, Jr. President NPW:nj cc: Gary Plotz, City Manager Mayor Ackland Butch Henke, Fire Chief Homer Pittman r w.r�,. "JI:M Natdt$±k Y89. a: roAWi�Nh� Council report Ordinance by Nancy Larson 0 FOR YOUR INFORMATION D assel— THE DASSEI 3OC DTSPATCR WEDNESDAY, NOV. 12.19✓ie II�tivtl.. i,AlffF on junked cars to be re -written A Litchfield attorney will be. asked to rewrite the city's or- dinance on iunked and inoperable vehicles since the present one has not proven to be effective. The Dassel City Council, dining its regular meeting on Nov. 3. agreed to ask Robert Schaps to write the revi•<ed ordinanr•. P will then be reviewed by Aa.sistant County Attorney Michael Thomp- son, the city's prosecuting at- torney, to determine whether or not he feels it can be enforced. Appliances will no longer be picked up free-of-chn,ge by Smith Sanitation. Because Wright Coun- ty now charges a fee for all ap- pliances dep.,sited in the sanitary landfill, the council agreed to eliminate appliance pickup and hauling from the city contract. Those people wishing to use this service will be billed through the firm. The charge will be 810 for washers and stoves and $15 for refrigerators. The council approved a request from Northern Steles Power authorizing the compc.ny to replace the mercury vapor street ligh„s currently being used in Dassel with high pressure sodium lights. The new lights, which will Le installed at no cost to the city, are more energy efficient and pro- duce more light than the older models. City Clerk/Administrator Pat Bonniwell was asked to contact the engineering firm of Bonestroo, Rosene, Anderlik and Associates regarding the possible upgrading of the city hall. A member of the linn will uu•et with the council to dig:^use the project and outline fees and services. 'I here will be no charge for this conference, Bonni- well said. Use of the hall has increased over the last several years, and while this pleased the council members, they have been concern. ed about an increase in noise and confusion and the shortage of of- ficP space. The person responsible for damaging the balll'ield lightpole has submittod a claim to his or her insurance company, Bonniwell said, and repairs should be rom- pleted shortly. ,John '1'j rrn atm reported that the Ifighwuy 12 Task Force has scheduled thre' meetings in N,wember. The teeker County meeting has been scheduled for Nov. 17 in Litchfield. Another report was given by June Hagglund, couo, it represen- tative on the SherburnelWright Cable TV Commission. Following the r. eating, council members visited the fire hall to look at the new emergency vehicle purchased by the lire department. Since Chrlstmas is just around the corner, they Visa slopped to look al a tree the would like to decorate with twinkle lights. The tree is located in the business Reg - tion of town. 11 • EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTCHINSON DATE November 5, 1986 NAME T= ADDRESS GRADE Shawn Spreigl, Jr. Precision Skate Coon Rapids, MN IV Judith Hoel, Jr. Precision SkateHutchinson IV Marcia Serafin, Concession Worker Hutchinson T1 Katherine Pchlen, Skate Instr. 'Hutchinson T3 Jodi Theis Skate Instr. Hutchinson T3 JOB TITLFa= ;;hove-- - EMPLOYMENT STATUS I_NEW EMPLOYEE FULL TIME PAY RATE -as above - COMMENT OTHER: _PART TIME OR SEASONAL Winter Skating Season THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DE X7 TME NT `HEAD PERSONNEL COORDINATOR CITY ADMINISTRATOR EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTCHR ON DATE Noveniber 19, 1986 NAME ADDRESS see attached mann JOB TITLE Park & Recreation Seascnel Emmoyees SUPERVISED BY Bruce Ericson et al EMPLOYMENT STATUS X NEW EMPLOYEE --K—OTHER: returning seasonals Ambdk ��. FULL TIME X PART TIME OR SEASONAL PAY RATE various - see maro COMMENTS This is a summary of winter season workers - sane have been reported previously. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, (see mmol DEPARTMENT HEAD �k PERSONNEL OORDINATOR • CITY ADM1 s`TkATOR Y,Y Parks • Recreation • Forestry • 900 Harrington Street Hutchinson, Minnesota 55350 4inso` TO: Hazel Sitz FROM: Bruce Ericson, Parks & Recreation Director DATE: November 18, 1986 SUBJECT: Seasonal Employees Civic Arena (612) 567.29 The following list includes instructors for the skating, mentally handicapped, and gymnastics programs. All rates are based on each individual programs' fees according to the bud- get. Rate increases for Sue Wetterling, Adair Paulson, and Holly Jones are justified through longevity and increase in responsibilities within the program. The increase for the Skating School Pro, Renee Benson, is the first increase she's received in three years and is necessary to stay competitive with other skating schools. This is a highly specialized position where there are very few qualified individuals. Also, she must drive to Hutchinson twice each week; without mileage reimbursement. There are no qualified skating pros in the area available. SKATING INSTRUCTORS 1. Renae Benson wage $13.50 was $12.00 2. Sue Wetterling wage $4.25 was $4.00 3. Jodi Thies wage $4.00 was (new) 4. Adair Paulson wage $4.25 was $4.00 5. Cindy Theis wage $4.00 was $4.00 6. Michelle Cox wage $4.00 was $4.00 7. Kathy Pohlen wage $4.00 was (new) 8. Holly Jones wage $4.25 was $4.00 9. Judy Hoel wage $6.00 was (new) 10. Shawn Spriegl wage $6.00 was (new) 11. Graham Payne wage $12.00 was (payed by voucher billed once a month) MENTALLY HANDICAPPED PROGRAM 1. Gail Lehn wage $6.00 was $6.00 2. Kim Brehmer wage $4.00 was $4.50 (different program) 3. Carolyn Brock wage $4.00 was (new) 4. Tami Kutzleman wage $4.00 was (new) GYMNASTICS 1. Gail Lehn wage $6.00 was $6.00 2. Laurie Ryg wage $4.00 was (new) S Tim Navratil 320 East Pishney Lane Hutchinson, MN 55350 November 15, 1986 Paul Ackland, Mayor City Hall Hutchinson, MN 55350 Dear Mayor Ackland: rR4 lvpV 1986 PmCE-1IVED sy FOR YOUR INF_ORMATIOI1 On May 9, 1986, the Crow River Chapter of the Berean League was born. We are a local chapter of the Berean League of Minnesota which was formed to establish a strong, well -researched and effective voice to promote the use of Biblical principles in our government and community. From October 29th through November 6th the Crow River Chapter of the Berean League conducted a survey of local businesses. We were both astonished and angered by what we found. Not only were "Adult" magazines in abundance at local businesses but XXX rated videos are also easily accessible in town. Mayor Ackland, do you know that according to the FBI, one in -fouur 12 -year-old girls will be sexually assaulted in her lifetime. Last year over 2 million children were sexually abused in this country. This past summer there was a scare in town when a man in a white car was seen trying to pick-up children. Hutchinson is not as isolated from the outside as we sometimes like to think. Mr. Mayor, I have two adorable children and I have many friends who have children and frankly we are concerned about the world they are growing up in. Enclosed, please find eight complaint forms concerning local businesses. I understand that a city ordinance states that, "'Adult' magazines must have a plain brown wrapper and must be located out of a juveniles reach or in the view of the cashier." I don't think any of the businesses surveyed had their "Adult" magazines covered with plain brown paper wrappers and several had no coverings whatsoever. The fact that X, XX, and XXX rated videos are available and watched in Hutchinson paints a very sorry picture of our community. Mayor Ackland, will you join with us to remove this blight from Hutchinson just as Wilmar and Bemidji have from their communities. Shouldn't we give to our children at least as moral a society as our parents gave us. Sincerely, / Timot D. Navratil • Chairman, Committee for Decency Crow River Chapter of the Berean League c: Paul Ackland, Mayor ` COMPLAINT Form 1 To: Dean O'Borsky, Cheif of Police Jim Schaefer, City Attornev From: Committee for Decencv Crow River Chaoter of the Berean League 320 East Pishnev Ln, Hutchinson We wish to formally complain about a possible violation of law. We ask that you investigate and if Yok find probable cat -se, we request that you initiate the steps necessary to institute criminal or other appropriate legal proceedings against the persons, firms c r corporations responsible. ❑ A Motion Figure ❑ A Peep Show ❑ A Book ❑ A Magazine ❑ A Newspaper Now Located At: Entitled: We Are Complaining About: ❑ An Adv._trisement JE A Video Cassette ❑ A Cartoon ❑ A Photograph ❑ A Picture X, XX, XXX rated videos ❑ A Poster ❑ An Exhibition ❑ A Play ❑ A Dance ❑ A Nude Performance ❑ A Record ❑ A Tape ❑ An Anificial Vagina ❑ A Dildo Which Shows, Depicts, or Describes: W Sexual Intercourse (Actual or Simulated) L Sadism FJ Sodomy (Actual or Simulated) 0 Masochism R) Sexual Bestiality (Actual or Simulated) 2; Masturhation 0 Fellatio (Actual or Simulated) V Excretory Functions 5D Cunnilingus (Actual or Simulated) IN Lrud Exhibition of Genitals R Touching of PUblc Area or Female Brrasts for Apparent 0 Covered Male Genitals in a Turgid State Sexual Grarification r1 U And in Our Opinion the Depiction or Description: 1. Would, taken as a whole, probably be found by the average person applying contemporary community standards to appeal to the prurient interest in sex. 2. is patently offensive and 3. Taken as a whole appears to lack serious literary and artistic and political and scientific value. Please acknowledge receipt of this complaint. . By T1 / �l • Date: 7� Chairma , Committee for Decencv .T1711, c: Paul Ackland, Mayor • OOMPLAIW Form 1 To: Dean O'Borsky, Cheif of Police Jim Schaefer, Citv Attornev From: - Cotrnittee for Decency .Crow River Chapter of the Berean League 320 East Pishnev Ln, Hutchinson We wish to formally complain about a possible violation of law. We ask Char you investigate and if you find probable ca,,se, we request that you initiate the steps necessary to institute criminal or other appropriate legal proceedings ag2inst the persons, firms or corporations responsible. We Are Complaining About: ❑ A Motion Picture ❑ An Ace a isement ❑ A Foster ❑ A Record ❑ A Peep Show U A Video Cassette ❑ An Exhibition ❑ A Tape D A Book ❑ A Cartoon ❑ A Play ❑ An Artificial Vagina ❑ A Magazine ❑ A Photograph ❑ A Dance ❑ A Dddo • ❑ A Newspaper ❑ A Picture ❑ A Nude Performance Now Located At: Mr. ;Movies Entitled: Which Shows, Depicts, or Describes: (R Sexual Intercourse (Actual or Simulated) R Sadism ❑ Sodomy (Actual or Simulated) R Masochism Cl Sexual Bestiality (Actual or Simulated) R Maseurbatitm IR Fellacto (Actual or Simulated) C Excretory Functions (R Cunnilingus (Actual or Simulated) V Irwd Exhibition of Genitals U Touching of Puha Area or Female Breasts for Apparent R Qrvered Male Genitals in a Turgid State Sexual Grarificacion And in Our Opinion the Depiction or Description: I. Would, taken as a whole, probably be found by the average person applying contemporary community standards to appeal to the prurient interest in sex. 2. is patently offensive and i. Taken as a whole appears to lack serious literary and artistic and political and scientific value. Please acknowledge receipt of this complaint. By Date: Chai rman!e Corrmittee for Decency , r1r11- c: Paul Ackland, Mayor COMPLAINT Form 1 . To: Dean O'Borsky, Cheif of Police Jim Schaefer, City Attornev From: Committee for Decency Crow River Chaoter of the Berean League 320 East Pishney Ln, Hutchinson We wish to formally complain about a possible violatic n of law. We ask that you investigate and if yotrfnd probable ca se, we request that you initiate the steps necessary to institute criminal or other appropriate legal proceedings ageinst the persons, firms or corporations responsible. ❑ A Motion Picture ❑ A Peep Show ❑ A Boole ❑ A Magazine ❑ A Newspaper Now Located At: We Are Complaining About: ❑ An Advertisement ® A Vidor Cassette ❑ A Cartoon ❑ A Photograph ❑ A Picture Video Warehouse Entitled: X,XX,XXX rated videos ❑ A fluter ❑ An Exhibition ❑ A Play ❑ A Dance ❑ A Nude FMormance Which Shows, Depicts, or Describes: ❑ A Record ❑ A Tape ❑ An Artificial Vagina ❑ A Dildo X Sexual Intercourse (Actual or Simulated) 9 Sadism C3 Sodomy (Actual or Simulated) ID Masochism Q Sexual Bestiality (Actual or Simulated) IE Masturbatam C2 Fellatio (Actual or Simulated) N E,craory Functions C$ Cunnilingus (Actual or Simulated) IN Led Exhibition of Genitals a Touching of Pubic Area or Female Breast. for Apparent GS C veered Male Genitals in a Turgid State Sexual Grarification And in Our Opinion the Depiction or Description: 1. Would, taken as a whole, probably be found by the average person applying contemporary community standards to appeal to the prurient interest in sex. 2. is patently offensive and �. Taken as a whole appears to lack serious literary and artistic and political and scientific value. Please acknowledge receipt of this complaint. By Date: f 3 Chairman,`'Committee for Decency JnI2, C� J U c: Paul Ackland, Mayor • COMPLAINT Form 1 To: Dean O'Borsky, Cheif of Police Jim Schaefer, Citv Attorney From: -Committee for Decencv Crow River Chanter of the Berean League 320 East Pishnev r_n, Hutchinson We wish to formally complain a5our a possible violation of law. We ask that you investigate and if you find probable cae•se, w: request that you initiate the steps necessary to institute criminal or other appropriate legal proceedings against the persons, firms or corporations responsible. We Are Complaining About: ❑ A Motion Picture ❑ An Adv-_nisement ❑ A Poster ❑ A Record ❑ A Peep Show ❑ A Videai Cassette ❑ An Exhibition ❑ A Tape ❑ A Book ❑ A Carton ❑ A Play ❑ An Artificial Vagina Ia A Magazine ❑ A Photograph ❑ A Dance ❑ A Dildo • ❑ A Newspaper ❑ A Picture ❑ A Nude Performance Now Located At: Tom Thumb Entitled: Playboy, Penthouse Which Shows, Depicts, or Describes: ❑ Sexual Intercourse (Actual or Simulated) C Sadism ❑ Sodomy (Actual or Simulated) ❑ Masochism ❑ Sexual Bestiality (Actual or Simulated) C Masturham'11 ❑ Fellatio (Actual or Simulated) C 1 Excretory Functions ❑ Cunnilingus (Actual or Simulated) W Lewd Exhibition of Genitals ❑ Touching of Pubic Area or Female Brvasrs fit Apparent M CA,vered Male Genitals in a Turgid State Sexual Grarification And in Our Opinion the Depiction or Description: 1. Would, taken as a whole, probably be found by the average person applying contemporary community standards to appeal to the prurient interest in sex. 2. Is patently offensive and 3. Taken as a whole appears to lack serious literary and artistic and political and scientific value. Please acknowledge receipt of this complaint. /� • By r fie r _ C`-�l,:Y" Date: i ChainnA Committee for Decency ams c: Paul Ackland, Mayor WMPLA q"F Form 1 • To: Dean O'Borsky, Cheif of Police _Jim Schaefer, City Attorney From: Committee for Decencv Crow River Chapter of the Berean Leaoue 320 East Pishnev Ln Hutchinson We wish to forma!iy complain aSour a possible violation of law. We ask thar you investigate and if yam, find probable cae•se, we request chat you inmate the steps necessary to institute criminal or other appropria i� legal proceedings against the persons, firms or corporations responsible. We Are Complaining About: ❑ A Motion Picture ❑ An Adv-rrisement ❑ A roster ❑ A Record ❑ A Peep Show 1) A Vids Cassette ❑ An Exhibition O A Tape ❑ A look ❑ A Cartoon ❑ A Play ❑ An Arificial Vagina ❑ A Magazine ❑ A Photograph ❑ A Dance ❑ A Dddo ❑ A Newspaper ❑ A Picture ❑ A Nude Performance • Now Located At: Midwest Video Plus (Both Stores) Entitled: - X,XX XXX rated videos Xk hich Shows, Depicts, or Describes: Z Sexual Intercourse (Actual or Simulated) E Sadism Ej Sodomy (Actual or Simulated) El Masochism E-1 Sexual l3es1121317y (Actual or Simulated) Z Masturhat ,,n El Fellatio (Actual or Simulated) C'C Excretory Functions 0 Cunnilingus (Actual or Simulated) 0 Lrud Exhibition of Genitals ❑ Touching of Pubic Area or Female &rasa for Apparent 0 Ciivered Male Genitals in a Turgid State Sexual Gratification And in Our Opinion the Depiction or Description: I. Would, taken as a whole, probably be found by the average person applying contemporary community standards to appeal to the prurient interest in sex. 2. is patently offensive and i. Taken as a whole appears to lack serious literary and arrisrc and political and scientific value. Please acknowledge receipt of this complaint. By (Iq Date: L / Chairman, Committee for Decency c: Paul Ackland, Mayor • WMPL A-IlVT Form 1 To: Dean O'Borsky, Cheif of Police Jim Schaefer, City Attorney From: Committee for Decency Crow River Chanter of the Berean League 320 East Pishnev Ln, Hutchinson We wish to formally cc -.plain about a possible violation of law. We ask that you investigate and if you find probable ca; -se, we request chat you initiate the steps necessary to institute criminal or other appropriate legal proceedings against the persons, firms or corporations responsible. We Are Complaining About: ❑ A Motion Picture ❑ An Advcrtisement ❑ A Pouter ❑ A Record ❑ A Peep Show ❑ A Video Cassette ❑ An Exhibition 0 A Tape ❑ A Book ❑ A Cartoon ❑ A Play ❑ An Artificial Vagina ED A Magazine ❑ A Photograph ❑ A Dance ❑ A Dildo • ❑ A Newspaper ❑ A Picture ❑ A Trude Performance Now Loc>todAn 7reedom North Gas Station Entitled: V,'hich Shows, Depicts, or Describes: ❑ Sexual Intercourse (Actual or Simulated) ❑ Sodomy (Actual or Simulated) ❑ Sexual Bm;ality (Actual or Simulated) ❑ Fellatio (1%,.-tual or Simulated) ❑ Cunnilln,us (Actual or Simulated) ❑ Touching of Puhic Area or Female Breasts (,it Apparent Sexual Gratification ❑ Sadism ❑ Masochism C Masturh.atitm L' Excretory Functions FG' Lewd Exhibition of Genitals ❑ Qwered Male Genitals in a Turgid State And in Our Opinion the Depiction or Description: I. Would, taken as a whole, probably be found by the average person applying contemporary community standards to appeal to the prurient interest in sex. .2. Is P -gently offensive and 3. Taken as a whole appears to lack serious literary and artistic and political and scientific value. Please acknowledge receipt of this complaint. By Hate: / r Chairman; Committee for Decencv 7ntts c: Paul Ackland, Mayor COMPLAINT Form 1 To: Dean O'Borsky, Cheif of Police Jim Schaefer, City Attornev From: Committee for Decency Cron; River Chaoter of the Berean League 320 East Pishnev Ln, Hutchinson We wish to formally complain about a possible violation of law. We ask that you investigate and if ycst, find probable cat -se, we request that you initiate the steps necessary to institute criminal or other appropriate legal proceedings ageinst the persons, firms or corporations responsible. We Are Complaining About: ❑ A Motion Picture ❑ An Adm-.zisement ❑ A Poster ❑ A Record ❑ A Peep Show ❑ A Vides+ Case .re ❑ A.i Exhibition ❑ A Tape ❑ A Book ❑ A Cartoon ❑ A Play ❑ An Amficial Vagina A A�.agazine ❑ A Photograph ❑ A Dance ❑ A Dildo ❑ A Newspaper ❑ A Picture ❑ A Nude Performance Now Located At: Gas and Grocery Entitled: ➢1 avl-hnv. Penthouse, etc Which Shows, Depicts, or Describes: ❑ Sexual Intercourse (Actual or Simulated) ❑ Sadism ❑ .ems-,domy (Actual or Simulated) ❑ Masochism ❑ Sexual Bestiality (Actual or Simulated) ❑ Masturhation ❑ Fellatio (Actual or Simulated) (1 Eurrmry Functions ❑ Cunnilingus (Actual or Simulated) 62 laved Exhibition of Genitals ❑ Touching of Pubic Area or Female Brrasts for Apparent U) Qwered Male Genitals in a Turgid State Sexual Gratification And in Our Opinion the Depiction or Description: 1. Would, taken as a whole, probably be found by the average person applying contemporary community standards to appeal to the prurient interest in sex. 2. Is patently offensive and 3. Taken as a whole appears to lack serious literary and artistic and political and scientific value. Please acknowledge receipt of this complaint / By Date: II 9( i Ch -,i -ma:, Committee for Decency ,nrtl� 11 • c: Paul Ackland, Mayor COMPLAINT Form 1 • To: Dean O'Borsky, Cheif of Police Jim Schaefer, City Attornev From: Committee for Decency Crotr River Chaoter of the Berean League 320 East Pishney Ln, Hutchinson We wish to formally complain about a pc, sible violation of law. We ask that you investigate and if you find probable ca se, we request chat you iniciare the steps necessary to institute criminal or other appropriate legal proceedings against the persons, firms or corporations responsible. We Are Complaining About: ❑ A Motion Picture ❑ An Adve tisement ❑ A Poster ❑ A Record ❑ A Peep Show ❑ A Video Cassette ❑ An Exhibition ❑ A Tape D A Book ❑ A Cartoon ❑ A Play ❑ An Artificial Vagina 12 A Magazine ❑ A Photograph ❑ A Dance ❑ A Dildo ❑ A Nrvrspaper ❑ A Picture ❑ A Nude Performance • Now Located At: Wesley Pharmacy Entitled: P1 a vho V___ Which Shows, Depicts, or Describes: ❑ Sexual Intercourse (Actual or Simulated) C Sadism ❑ Sodomy (Actual Or Simulated) ❑ Masochism C Sexual Bestiality (Actual or Simulated) L Masturhatitut ❑ Fellatio (Actual or Simulatedl I'. Excretory Functions ❑ Cunnilingus (Actual or Simulated) & Leval Exhibition of Genitals ❑ Touching of Puhir Area or Female Breasts for Apparent Cl Ct+vered Male Genitals in a Turgid State Sexual Gratification And in Our Opinion the Depiction or Description: 1. Would, taken as a whole, probably be found by the average person applying contemporary community standards to appeal to the prurient interest in sex. .2. Is patently offensive and 3. Taken as a whole appears to lack serious literary and artistic and political and scientific value. Please acknowledge receipt of this complaint. % Byj Date: Chairman;' Corrnittee for Decency IrtrtA +4,• pig ! FOR YOUR INAIATIOR __ _ _. _ __ __. _._. _. �•� .�• `,, ra It S �sm�l3n KlSoti IUIUfCI PAL LI � � ♦ _ f ) 9 10 11 n — yef>IC.s11�.CY-�.S�IQ4._._ _—X,G� �'C 21 wc« p_ 1L�zaL _ �. J.,._ _J 1 ia7-_ fl pry 3 �. 1 I " I 1 �F: / e _ y -� 1: __ 1 4 I moo - ! TI I 16 is isPIs 19 xo / dl- l.- +]_ III - _ II: I: _ _ 1I L 8J" _ <6/" I_ `9✓ _ II d 1 i_ __-13 T21ti. I'II r Im xx1 v !II IT I 7- 24' its x za e n 1 I 'n 27- IB _I 45 _ /_ _ I r YN 33i III —FT-LL-'� 30 -'771 u. L. iSl- •z li 1 ..-_ - I3 _ _ �� r �• '' 'I I II � - ': z3 L I 1311 3z _ I ; i : I t•. —_ � ' I . � ! _.�-�1. I �. I I - ; L _ _�... __ � I � ' 31 32 - 33 35 36 �I' 36 439 0 40 •rte 7776,7777 ,' e..-w� .;i' �-. \t.a+(.r .. ^r.�$i.+{wsrfa ";t",.F ?:ii' 7 .. 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Ami'IiIRIiII�IIIIIIIIIIINIII�lllll I'llllllllllllllilll I'INI1119III II'�IIIIIIEII'I'IPR'IAllllll919!II�'lllllll� IIIIII��III��Il4�IPI0111111111111�' III�AI�'ll0e!IIUIII�llllglll IIIPII�I ILII II'!I1111111' Ip 1III IIS Hutchinson Community Development Corporation BOARD OF DIRECTOR MEETING • Wednesday, October 1, 1986-7:00 a.m. Chamber's Meeting Room M I N U T E S Members Present: Art Cooper, Chairman Ron McGraw Chad Piehl Tom Daggett Glenn Matejka Buzz Burich Don Glas FOR YOUR INFORMATION Others Present: John Bernhagen, Exec. Director Gary Blythe, Chamber Vice Pres. The meeting was called to order at 7:00 a.m. by Chairman Cooper. Minutes of the September 4 & 5 meeting and the September 8 Reorganization meeting were approved as presented. The treasurer's report was accepted as reported. Motion by Matejka, seconded by Piehl, to use the non -encumbered dollars for __ 1986 to redo the fact booklet and video tape. Expenditures will be determined by the Public Information Committee. Carried. Chairman Cooper reviewed the Annual Meeting and the group agreed that a very informative program was presented by Wayne Fortun, President of Hutchinson Technology, Incorporated. Bernhagen indicated the 1987 budget in the amount of $33,150 has been approved by City Council. Reports were given by Cooper, Blythe and Bernhagen on the Annual Star City Conference. The information gathered regarding revolving loan funds and downtown business revitalization were of special interest. Chairman Cooper, along with Daggett and Piehl, will work as a committee to develop the 1987 One -Year Work Plan and update the Five -Year Plan. Glas reported on the activities of the Public Information Committee. Several items under consideration are working with the Biotechnology Council of the State to determine if Hutchinson can be a future location for a production facility and emphasis will be placed on committee's work to redo fact booklet and video tape and the continuance of targeted marketing efforts. Prior to the next Board meeting, Cooper and Bernhagen will review committee structure and membership in the organization and give a report to the Board. 0 Hutchinson Community Development Corporation Board of Directors Meeting October 1, 1986 page 2 A City Council workshop will be requested to present the Revolving Loan Fund document and review the One -Year Work Plan and the Five -Year Long Range Plan. Burich and Bernhagen will look at communities with a size similar to ours that have malls to determine what they have done for downtown revitalization. The Board felt there needs to be a coordinated effort on this. They will be working with the Downtown Business Improvement Committee on this. A tour of New Dimension Plating, Inc., was suggested for the December meeting. The next Board of Director's Meeting will be on Wednesday, November 5 at 7:00 p.m. at the Chad Piehl residence. Meeting adjourned. FOR yu Mit= HLnUjD cCN CCMMiINrrY ENERGY COUNCIL The Hutchinscn Canm dty Energy Council met at 6:30 p.m. cn Thursday, November 13, 1986 in the council chambers. Present: Butch Wentworth, Chairman Glenn Matejka Jay Beytien Absent: Ken Prihoda Hugh Foster Others: Gary Plotz Tan Helgescn (DEED) Hazel Sitz chairman Butch Wentworth called the meeting to order. A motion was made, seconded and carried unanimously to approve the minutes of October 23. The council proceeded to interview 3 candidates for the energy coordinator position; Tim Nolan, Douglas Jost and Mark Leutgeb. Each interview required apprcodmately Dame hour. —M The consensus of the council at the conclusion of interviews was that 'Reprow Douglas Jost seamed to have the most suitable background and experience for Hutchinson's needs. Mark Leutgeb would be willing to assist on the startup phase of the program. After council discussion, Gary Plotz and Butch Wentworth were authorized to review applications further and conduct follow-up interviews if necessary and then make a recon endation for ratification by the council. Hazel Sitz, Recorder 0 MUBWUp _ MyrC NSCN CO M]Nrry FS]ERGR muNci , MEETING Novenber 13, 1986 . Fns Friday, November 14, 1986;' Gary Plotz and Butch Wentworth reviewed results of interviews of the three candidates. They talked with Mark Leutgeb by telephone regarding his availability for limited consultant work to assist with startup of the energy program. It is their reo=rendati.on to the energy council that Mark Leutgeb be retained for 15 hours @ $20 per hour. It is their further recdmnendati.on that Douglas Jost be named the energy coordinator at $15 per hour, not to exceed $15,000, for:_ the duration of the present grant cycle. Both individuals were contacted and are available to begin work on the program after an initial meeting on Monday, November 24, with the energy council. R.S. FOR YOUR INFORMATION THE HUTCHINSON SAFETY COUNCIL • The Hutchinson Safety Council met on October 27, 1986 at the Fire Hall at 1200 noon. Present were 15 members. The meeting was called to order by President Gale Boelter, followed by a silent prayer. The minutes of the September meeting were read and approved. The Treasurer's report was given and filed for audit. The Community Awarness Program was brought up with George Field filling in information. Not to much has been done on this as yet, Gary Blyth is still trying to contact various companies. Nark Schnobrick reported on the Hackberry trees on Hwy#15 South. There are 22 trees, 4 of these may be moved and saved at a cost of $275.00 per tree. The Department Af Transportation is not interested in saving them. Jan Klockman will be the new represtative from 3-M company. Nex month John Reynolds and George Field will show a film on Hyperthermy and give us tips on winter clothing. A committee will be appointed next month to select a slate of officlers. Snowmobiling was brought up and it was suggested maps be made as to where snowmobiles man travel in Hutchinson. Also perhaps snowmobile Trail signs could be posted. Our next meeting will be November 249 1986 at 12100 noon at the Fire Hall. Orville Kuiken called for adljurnment, seconded by Jim Hamel. Submitted Bye Gale Boelter, President Eileen Torry, Sec/Tree. TREASURER'S REPOM Balance on Hand as of 10/31/86 Total Deposits Disbursements Balance on Hand as of 11/24/86 Savings Balance 0 $171.24 .00 .00 $171.24 $151.87 • MINUTES HUTCHINSON CHARTER COMMISSION Wednesday, October 15, 1986 1. CALL TO ORDER "01? yOYR jNF0R MgTj0N Chairman Chuck Carlson called the meeting to order at 7:48 p.m. with the following members present: Kay Peterson, Jean Peterson, Dale McLain, Tom Dolder, Jeff Haag, Harold Juul, Delores Saar (8:20 p.m.) and Chairman Carlson. Members Absent: Walt Clay, Phil Graves, June Wick and Dick Popp. 2. MINUTES Jeff Haag made a motion to accept the minutes dated Wednesday, September 24, 1986 as written. Seconded by Tom Dolder, the motion carried unanimously. 3. DISCUSSION OF CHAPTERS 11 AND 12 The Commission members agreed to use the present charter with some word changes for Chapters 11 and 12. The concensus was to add 6 sections from the Model Charter to Chapter 12 also. CHAPTER XI Public Ownership and Operation of Utilities rd& Section 11.01. CONTROL AND MANAGEMENT. (The lqw� members came to no conclusion as to the wording of Section 11.01 regarding "control and management" by the Utilities Commission. That section will be discussed following a report from the Utilities Commission as to suggested wording of Chapter 11.) Section 11.02. APPOINTMENT AND TERMS. The commission shall consist of 0ree {34 five (5) persons, qualified voters of sa4d £i#y Hutchinson, wFo—shall be appointed by the Council. A mem e—b n sFaTl be appointed every five (2+ years year for a term of 6 5 years, to fill the place of the member whose term has expired. The commissioners in office at the time of adoption of this charter shall continue to serve the term to which they were previously appointed. Commissioners shall qualify for their office by taking and subscribing to the oath of office required of members of the Council and filing the same with the City £ierk Administrator. They shall hold office until their successors are appointed and qualified and vacancies in office for any cause shall be filled for the balance of the term in which the vacancy occurs in the same manner as to more than two successive terms following the adoption of this charter. The members of the Commission shall receive • compensation for their services as determined anntia4+y by the Council. 1 (City Attorney, Jim Schaefer, commented on the mechanics of changing the terms of the Utilities Commission from 6 years to 5 years. He • explained that there are several workable methods.) Section 11.03 will be worded as the present charter, with sentence three changed as suggested by Ted Beatty. Section 11.03. ORGANIZATION. The commission shall provide for its own organization and rules of procedure and annually sha11 elect a president and vice-president from among its members who shall perform the usual duties of those positions, under the direction of the commission. It shall also appoint a secretary who may or may not be a member of the commission. The b4+y 6ierk sha4+ be +fie treasurer for the eemm41s4on and a44 mon4es eem4ng 4n to the hands of the eomm4ss4on shd44 be pe4d over to +fiat off4eer prempt4y: All monies received for gas and electric services ren Bred ssF57T e�deposited in a separate municipal E ear c Fund awn Natural Gas Di sio' nT-55T.-e ommis icon sha __Ve`ep recor-aof t e�monies a ova mentione an pay them out only upon ver—i i'ed oris awn war- rants signed -two mem eb rs oi- t-Fe—commission ie C +..A a Te--rT a ministrator sFaaTiWa—ve the same responsibility for those monies as any other funds of the City and shall deposit them in a separate Municipal Electric Plant fund and Natural Gas Division fund, keep a record -` of them, and pay them out only upon warrants signed by the president and secretary of the commission. 'W"qW Section 11.04. POWERS OF THE COMMISSION. The com- mission shall have full, absolute and exclusive control of and power over the City Light and Power Plant, the City Gas Plant, City Gas distribution system, and all parts, attachment and appurtenances thereto as well as all apparatus and material of every kind and description used or to be used in operating said plants. It may enter into contracts subject to the same limitations imposed on the city council, and may sue and be sued in its own name. It shall regulate the distribution, use and sale of light, power, and gas within and without the City limits, collect for services, and shall fix the rates for al l such sales and services for public and private use, subject to right of the Council to veto any proposed charge and rate by a four-fifths vote but such veto power shall be exercised if at all within 30 days after said council shall have received notice of any proposed change in charge and rate , provided that in selling light, power, or gas outside of the City limits they shall be limited to a reasonable surplus produced in the regular operation of the plant unless the voters of the city approve a greater sale which would require the installation of additional generating equipment and 2 the extension of distributing lines. The cost of extended service or installation thereof shall in no case create any general obligation upon the City. The commission shall have power and authority to extend, add to, change or modify the light and power system and the gas system, and to do any and all things it may deem necessary and proper for operation except as by this chapter otherwise restricted or qualified, and shall buy all materials, supplies and fuel in accordance with the charter provisions for purchases and contracts. It shall employ such competent help as may be necessary to properly operate the plant afore said, and pay these employees such compensation as the commission deems proper. The commission shall not have power to sell, lease, rent or in any way dispose of or encumber or suffer or permit the said light and power plant or the gas system or any part thereof to come under the control of any other person or corporation whatever. Provided, how- ever, that the commission may pledge the net earnings of the said light and power plant and/or gas plant and system, after providing for the payment of all operating and maintenance charges and setting aside an amount annually sufficient to meet the interest and principal required of any previously created obligations of the plant, to secure payment of any equipment purchased for said plants and systems. Ambift Section 11.05. TRANSFER OF FUNDS. Said commission shall have authority and power to transfer funds from said Municipal Electric Plant fund and Natural Gas Division fund to the general fund or any other fund so designated by City Council of said qty from time to time an It sha TT Tman—may upon said commission to so transfer funds from net earnings to said City to meet all interest and support principal required on obliga- tions of said City incurred by said City in the construction of said plants and systems. Funds so turned over to said City by said commission shall during such time as the bonded indebtedness remains currently unpaid in connection with construction of said plants and systems to be used solely for the purpose of retiring such currently unpaid indebtedness. No later than September 1 of each year the Commission shall furnish the City Council a written estimate of the amount of funds the Commission expects to transfer to the genera4 fund of the City during the fisea4 year beg4nn4n9 the foiiew4ng Apr4i is next fiscal year. Section 11.06. BY-LAWS AND REGULATIONS. The Comission is vested with all powers to make and enforce such reasonable by-laws and regulations as may be necessary to carry into effect the objects and purposes • of this chapter and to cause all such by-laws and regulations to be entered in a book kept for that 3 purpose by the secretary and signed by the president and secretary, which shall be open to public inspection at all reasonable times. Section 11.07. REPORTS. The Commission shall keep • a record of all of its financial operations and shall furnish quarterly monthly to the City Council summarized statements showing receipts and disbursements and liabilities, if any, for such period of time and the said commission shall, in addition thereto cause a sum- marized audited semi-annti&4 and annual statement to be published in the official City newspaper. Such state- ment shall be prepared by a certified public accountant. Section 11.08. REMOVAL OF COMMISSIONERS. Any member of said board may be removed from office by the City Council of the said City, by four-fifths vote thereof, or if it shall appear from a petition of ten or more freeholders of said City that such member of said board has been guilty of malfeasance or misfeasance in office, or has become incapacitated to hold office or ceased to be a resident of the City of Hutchinson. Provided that upon the filing of any such fact, together with a copy of such charges, and he shall be notified of the time and place where the Council will meet to consider such charges, which notice shall be so given at least ten days before such meeting, and at such meeting said member shall have the right to be present and produce evidence and be heard in his own behalf; however, no member of the commission shall continue in office after his loss of any qualifications required for appointment to that position. Section 11.09. Ftfi£At YEAR CALENDAR YEAR. The fiscal year of said Hutchinson Uti sties Commission shall be April i threuo Mareh 3f the calendar year. Chapter XII Miscellaneous Provisions Section 12.01. OFFICIAL PUBLICATIONS. The Council shall annually designate a legal newspaper as provided by the laws of Minnesota as its official newspaper in which shall be published ordinances and other matters required by law to be so published as well as such other matters as the council may deem it in the public interest to have published in this manner. Section 12.02. OATH OF OFFICE. Every elected or appointed officer of the city shall, before entering upon the duties of his office, take and subscribe an oath of office in substantially the following form: "I do solemnly swear (or affirm) to support the constitu- 4 tion of the United States and of this state and to discharge faithfully the duties devolving upon me as fmayer; eeune44men; e4ty e4erk; ete:i (title of office) of the City of Hutchinson to the best o�y duagmen—t a—n • ability." Section 12.03. OFFICIAL BONDS. The mayor and the e4ty e4erk; and such other officers or employees of the city as may be prav4ded specified for by ordinance shall each before entering upon theme uuties of his respective office or employment, give a corporate surety bond to the city in such form and in such amount as may be fixed by the council as security for the faithful performance of his official duties and the safekeeping of the public funds. Such bonds may be either individual or blanket bonds in the discretion of the council. They shall be approved by the city council, and approved as to�form byr- the city attorney, and filed with the city 1 erk The provisions of the laws of the state relating to official bonds not inconsistent with this charter shall be complied with. The premiums on such bonds shall be paid by the city. Section 12.04. SALE OF REAL PROPERTY. No real property of the city shall be disposed of except by ordinance. The net cash proceeds of any sale of such property shall be used far as possible to retire any outstanding indebtedness incurred by the city in the purchase, construction, or improvement of this or other Adhdh property used for the same public purpose. If there is 1445"W no such outstanding indebtedness, the council may by resolution designate some other public use for the proceeds. Section 12.05. VACATION OF STREETS. The council may by ordinance approved by at least three members of the council vacate any street or alley or part thereof within the city. Such vacation may be made only after published notice and an opportunity for affected property owners and public to be heard, and upon such further terms and by such procedure as the council by ordinance may prescribe. A notice of completion of such proceedings shall be filed with the proper county officers in accordance with law. Section 12.06. FINES AND PENALTIES. All fines, forfeitures, and penalties recovered for the violation of any ordinances shall be paid into the city treasury. Every court or officers receiving such monies, within 30 days thereafter, shall make return thereof under oath and be entitled to duplicate receipts for the amounts paid One of the receipts shall be filed with the city e4erk administrator. Seetioe 12.07. OFFICIAL INTEREST IN CONTRACTS. Except as otherwise permstte y awnoo Mcer�o tTie— ci— t�ho is aut orize t3 o take part i any manner in any contract with the the ci y s�ialtvotuntailytiave a persona in�aTnterest in or personally �ene{it from such contract. Section 12.08. CITY TO SUCCEED TO RIGHTS AND OBLIGATIONS OF FORMER TY The ci y s� 1 succeed al I the roperty, rights, and nv7 eges, an sd—hafibe subject to�ga1 obTigationss of the city under t'Fe ormer c- arter. — — — Section 12.09. EXISTING ORDINANCES. All ordinances andre�tions� city iT n when this car takes—eect and not inconsistent with th s cater are continued in7u1T#orce and effect until amended or repea ee-- Section 12.10. PENDING CONDEMNATIONS, IMPROVEMENTS AND A SCENTS. Any condemnat— ion, improvement, or assessmentroceeding in progress when thischarter takes effect continued an comp etetun eer tfie laws under w -Fisch such proceed ni gs were e455. ATT assessments mace 6y ttie city p' rioTr to tfie time �n tfiis charter takes efiTe t—sTiaTI— e—coTlecte as irtF s c acs rter haft en en adopt. Section 12.11. ORDINANCES TO MAKE CHARTER EFFEMM-The council si�Ta T- y-- rdinance, reso u� tion, or otherppropriiate action tafie suc imps ash necessary to—maTf eectiveT_ provisions of—this charter. Section 12.12. PRESENT OFFICERS CONTINUED. The present officers of the cctity s—FaTTT continue ue lin—the ri respectivemites ane fun ticons a-na soar continue to govern the city un er tthee Taws and c—Fiarter previous Ty in efe—ctuntil tFie--oTiicersprovided for by this s charter have bees electe aha iT'hey shal-i make such financial and other provisions Tor the if-'scaT Tear 19 as willserve to carry on government untila govern- ment has been set up under this charter,and theyy sha Tl- mT provision for the electio—n—o-T-tFe— First city counts added in Chapter 4 of t-iis charter. 4. NEW BUSINESS The next regular meeting of the Hutchinson Charter Commission will be Wednesday, October 29, 1986, at 7:30 p.m. Chairman Carlson will talk to City Administrator Gary Plotz about inviting the City Council and a city manager from another community to discuss further the city manager form of government. 5. ADJOURMENT Ther— e be g no other business the meeting was adjourned at 9:20 p.m. • L�l FOR YOUR INFORMATION Li ed1i�Z:k. o2� o.Jta� //�/CSI N,;$tcfe�. I%ri lllnr /"A,,56,0 7.5 0 BURNS MANOR MUNICIPAL NURSING HOME REPORT OF EARNINGS AND EXPENSES FOR YOUR INFORMATION MEMO Bond Payment Due by Dec. 31st hunts Receivable 85,000.00 117,415.81 90,000.00 116,408.26 Oct. 1985 Oct. 1986 1985 thru Oct. 31st 1986 thru Oct. 31st INCOME FROM RESIDENTS (NET)........... OPERATING EXPENSES: Administration & General........... Maintenance & Operations........... Dietary ............................ Laundry & Linen .................... Y ousekeeping ....................... Nursing Services ................... Other Services ..................... TOTAL OPERATING EXPENSES........ OPERATING INCOME BEFORE DEPRECIATION.. Depreciation....................... NET OPERATING INCOME .................. OTHER INCOME .......................... Sub -Total .......................... INTEREST & BOND EXPENSES .............. NET GAIN or (LOSS) ..................... 186,109.86 190,029.00 1,691,092.90 1,817,463.88 23,456.05 31,156.53 258,107.81 290,034.57 12,120.53 13,125.01 134,769.59 136,831.92 25,708.51 27;818.21 258,643.96 257,250.72 8.112.41 9,065.55 80,406.26 85,705.50 8,558.06 10,149.05 83,937.57 90,278.14 77,305.62 77,602.26 724,999.56 761,243.17 3,992.66 4,907.86 46,618.26 44,839.90 159,253.84 173,024.47 1,587,483.01 1,666,183.92 26,856.02 17,004.53 103,609.89 151,279.96 4,320.00 4,380.00 43,200.00 43,800.00 22,536.02 12,624.53 60,409.89 107,479.96 3,530.19 4,070.35 43,286.69 26,281.82 26,066.21 16,694.88 103,696.58 133,761.78 1,077.08 744.17 10,820.82 7,491.68 24,989.13 15,950.71 92,875.76 126,270.10 MEMO Bond Payment Due by Dec. 31st hunts Receivable 85,000.00 117,415.81 90,000.00 116,408.26 REPORT OF EXPENSES Oct. ru 1 1986 thru 4. 3. C. D. E. F. G. ADMINISTRATIM and GtntNAL: 1. Salaries - Administration........ 2. Salaries - OfficeAR c=tiJ0AUt.5 3. Office Supplies .................. 4. Communications ................... 5. Travel ........................... 6. Advertising ..................... 7. Licenses & Dues .................. 8. Education & Training............ 9. Professional Services............ 10.P.E.R.A. & Social SecurityA ."n 11. Insurance ........................ 12. Miscellaneous .................... TOTAL ADMINISTRATION & GENERAL .. MAINTENANCE and OPERATIONS: 1. Salaries ..............&.......... 2. Fuel Oil ......................... 3. Natural Gas ...................... 4. Electricity ........... :.......... 5. Nater & Sewer .................... 6. Repairs .......................... 7. Purchases Services ................ 8. Supplies ......................... 9. Education & Training ............. TOTAL MAINTENANCE & OPERATIONS DIETARY: 1. Salaries ......................... 2. Food .............................. 3. Supplies ......................... 4. Education & Training ............. TOTAL DIETARY ................... TOTAL LAUNDRY and LINEN: 1. Salaries ......................... 2. Education & Training ............. 3. Purchased Services ............... 3. 4. Supplies..... ................ TOTAL LAUNDRY & LINEN ........... HOUSEKEEPING: 1. Salaries ......................... 2. Education & Training............ 3. Supplies ......................... TOTAL HOUSEKEEPING .............. NURSING SERVICES: 1. Registered Nurses ................ 2. Licensed Pratical Nurses......... 3. Nurses Aides ..................... 4. Medical Records Technician....... 5. Purchases Services - Pharmacy.... 6. Purchased Services - Ned. Cons... 7. Supplies ......................... 8. Education & Training.&.SGreaning. TOTAL NURSING SERVICES .......... OTHER SERVICES: 1. Medicare Drugs.&.PHP .Drugs ....... 2. Salaries - Occupational Therpy... 3. Education & Training............ 4. Supplies ......................... TOTAL OTHER SERVICES ............ 2,895.40 2.984.86 28,434. 130.86 38,099, 1. 374.84 5,264, 1 342.59 543.87 ' .. 4 -0- 195.00 -0- -0- .; 1.418.44 636.54 15,460- 5 4 0.10. 11 379.75 -113-.16-2-4.41 123 872., 4!000.00 61000.00 23 500.1 64.87 898.45 12,007.; 23 456.05 31 156.53 258 107.1 5,120.84 5.250.52 50,804.4 -0- -0- 5,236.: 3=110.51 2 460.97 25 609. 2,008.33 2,231.39 19 2-59- -0- -0- 9 806.' 23.23 785.84 3,368. 1,443.00 1,187.50 14 992. 414.6f- 1.208.79 69 -0- -0- -0- 12,120.53 13,125.21 .991.76 14,869.11 122.420, 10,480.47 10,730,78- 41 8.32 16,439, - -0- -0- 85, . 25,708.51 27,018.21 258.643. 3,482.87 - - - -0- 30- 4-131.88 4.111.23 40J46, -11T-4 -1 9 065.55 80 406. 7,999.03 9,,-36-1.9-3- 77 266. -0- -0- -0- 559.03 787.12 6,670. 8 558.06 10 149.05 83 937. 16 483.39 17 954.31 158 695. 7 366.88 8,616.97 70,618. 46 497.97 45 018.85 435,339 133.92 84.46 1,358, -0- -0- 576, -0- --0-156, 6.784.46 5,363.67 57,338 39.00 564,00 916 77.305.62 77,602.26 53.16 690.93 4,036. 41 37F93.9 7 37 981. -0- -0- 91. 471.09 822.96 41509. 618• BURNS MANOR MUNICI►AL NURSING HOME OTHER INCOME / DEPRECIATION • INCOME ANALYSIS Income from Residents . . . . . . . . . . . . . . . . . . . . Expenses Applicable to Services . . . . . . . . . . . . . . . Total Bed Days . . . . . . . . . . . . . . . . . . . . . . . Total Resident Days .1985 c 3,953 . . .1335 i 3,907 . . . . . PercentOccupancy . . . . . . . . . . . . . . . . . . . . . . P&iem Income . . . . . . . . . . . . . . . . . . . . . . . Per Diem Costs . . . . . . . . . . . . . . . . . . . . . . . Per Diem Gain . . . . . . . . . . . . . . . . . . . . . . . . 1985 thru Oct. 31st Oct. 1935 Oct. 1986 1985 thru Oct. 31st 1986 thru Oct. 31st THER INCOME: Interest ....................... Special Meals .................. 0. T. Activities ............... Miscellaneous .................. Pharmacy ....................... Medicare Retro Adjustments .... TOTAL OTHER INCOME .......... EPRECIATION: Building ....................... furnishings & Equipment ....... Land Improvements .............. TOTAL DEPRECIATION .......... 1,009.77 764.53 23,147.69 9,307.14 839.75 592.50 5,612.65 5,650.70 1,475.80 1,882.05 2,888.53 3,278.45 146.40 74.00 7,180.86 844.35 58.47 757.27 4,456.96 5,855.18 -0- 1 -0- 1 -0- 1 1,336.00 3,530.19 4,070.35 43,286.69 26,281.82 2,130.00 2,125.00 21,300.00 21,250.00 2,110.00 2,175.00 21,100.00 21,750.00 80.00 80.00 800.00 800.00 4,320.00 4,380.00 43,200.00 43,800.00 INCOME ANALYSIS Income from Residents . . . . . . . . . . . . . . . . . . . . Expenses Applicable to Services . . . . . . . . . . . . . . . Total Bed Days . . . . . . . . . . . . . . . . . . . . . . . Total Resident Days .1985 c 3,953 . . .1335 i 3,907 . . . . . PercentOccupancy . . . . . . . . . . . . . . . . . . . . . . P&iem Income . . . . . . . . . . . . . . . . . . . . . . . Per Diem Costs . . . . . . . . . . . . . . . . . . . . . . . Per Diem Gain . . . . . . . . . . . . . . . . . . . . . . . . 1985 thru Oct. 31st 1986 thru Oct. 31st 1,691,092.90 1,817,463.88 1,626,811.53 1,700,500.92 39,216 39,216 37,463 38,264 95.53 % 97.57 % 45.14 47.50 43.42 44.44 1.72 3.06 • BURNS MANOR MUNI1,11. NURSING HOME INVESTMENT FUNDS Date 10-31-86 INVESTMENT DATE DESCRIPTION MATURITY DATE RATE or YIELD INVESTMENT (Cost) INTEREST DUE MATURITY VALUE Money Market 5avings AIC MEMORIAL FUND First National Bank 5.00 % 13,604.71 16.49 received' 13,604.71 8-21-86 Savings Certificate - C.B. b T. 2-19-87 5.75 % 48,000.00 695.67 11-21-86 48,000.00 TOTAL MEMORIAL FUNDS 61,604.71 61,604.71 Money Market Savings A/C GENERAL FUND First National Bank 5.00 % 50,970.44 215.75 received 50,970.44 6-19-86 U. S. Treasury Bill 12-11-86 6.30% Yield 97,118.75 2,881.25 100,000.00 TOTAL - GENERAL FUND 148,089.19 150,970.44