cp01-13-1987 cHUTCHINSON
CITY
CALENDAR
WEEK OF
January 11 'TO January 17
/W7,''
WEDNESDAY
-14=
10:00 A.M. - Directors Meetinf
at City Hall
SUNDAY
-11-
i
THURSDAY
-15-
7:00 P.M. - Energy Council
Meeting at City
Hall
MONDAY
-12-
FRIDAY
-16-
CONFERENCE -
GEORGE FIELD, JIM MARKA
AND HOMER PITTMAN - Attending
Building Officials Conference
January 14 -16
TUEAY
-13-
7:30 P.M. - City Council
Meeting at
City Hall
SATURDAY
-17-
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 13, 1987
1. Call to Order - 7:30 P.M.
2. Invocation - Rev. Thor Skeie, Faith Lutheran Church
3. Consideration of Minutes - Regular Meeting of December 23, 1986;
Specs— al Meengsember 23, 1986, January 2, 1987 and January 9, 1987;
Bid Openings of December 22, 1986 December 29, 1986 and December 30, 1986
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Building Official's Report - December 1986
2. Nursing Home Board Minutes dated November 20, 1986
3. Hospital Board Minutes dated November 18, 1986
(b) Gambling License Application for Hutchinson Baseball Association
(c) Snow Removal Permits:
• 1. Don Glas
2. Douglas Peterson
Action - Motion to order minutes and report filed, issue license
and permits
5. Public Hearing - 8.00 P.M.
None
6. Communications, Requests and Petitions
None
7. Resolutions and Ordinances
(a) Resolution No. 8444 - Resolution Approving Securities For Collateral
From Citizens Bank And Trust Co. of Hutchinson, Minnesota
Action - Motion to reject - Motion to waive reading and adopt
(b) Resolution No. 8445 - Resolution Approving Securities For Collateral
From Citizens Bank And Trust Co. Of Hutchinson As Sponsoring Agency Of
The Hutchinson Utilities Commission
Action - Motion to reject - Motion to waive reading and adopt
1
CITY COUNCIL AGENDA - JANUARY 13, 1987
(c) Resolution No. 8446 - Resolution Approving Securities For Collateral
From First National Bank of Hutchinson, Minnesota
Action - Motion to reject - Motion to waive reading and adopt
(d) Resolution No. 8447 - Resolution Approving Securities From Collateral
From First National Bank of Hutchinson As Sponsoring Agency Of The
Hutchinson Utilities Commission
Action - Motion to reject - Motion to waive reading and adopt
(e) Resolution No. 8448 - Resolution Approving Securities For Collateral
From First State Federal Savings And Loan Association Of Hutchinson,
Minnesota
Action - Motion to reject - Motion to waive reading and adopt
(f) Resolution No. 8449 - Resolution Approving Securities For Collateral
From First Bank Of Minnesota Of Hutchinson, Minnesota
Action - Motion to reject - Motion to waive reading and adopt
(g) Resolution No. 8450 - Designation Of Depositories Of City Funds In
Commercial Banks 0
Action - Motion to reject - Motion to waive reading and adopt
(h) Resolution No. 8451 - Designation Of Depository Of City Funds - Federal
Savings And Loan Association
Action - Motion to reject - Motion to waive reading and adopt
(i) Resolution No. 8452 - Resolution For Purchase
Action - Motion to reject - Motion to waive reading and adopt
(j) Resolution No. 8453 - Resolution Accepting $75,000 From The Hutchinson
Utilities Commission
Action - Motion to reject - Motion to waive reading and adopt
8. Unfinished Business
(a) Consideration Of Recommendation for Annual Wage Adjustment
(DEFERRED DECEMBER 23, 1986)
Action -
(b) Consideration Of Car Impounding Contract (DEFERRED DECEMBER 23,6)
Action - Motion to reject - Motion to approve and enter into cont ct
2
CITY COUNCIL AGENDA - JANUARY 13, 1987
(c) Consideration Of Proposed Educational Policy
(DEFERRED DECEMBER 23, 1986)
Action - Motion to reject - Motion to approve policy
(d) Consideration of Awarding Bid For Used Dump Truck
(DEFERRED DECEMBER 29, 1986)
Action - Motion to reject - Motion to award bid
(e) Consideration of Awarding Bid For Demolition /Removal Of House Located
At Lot 7, Block 42, North Half City (Emma Lake Property)
(DEFERRED DECEMBER 29, 1986)
Action - Motion to reject - Motion to award bid
(f) Consideration Of Water Supply To Gopher Campfire Sanctuary
(DEFERRED OCTOBER 28, 1986)
Action -
9. NEW BUSINESS
(a) Consideration Of Policy On Gifts
• Action -
(b) Consideration Of Motor Pool Replacement Vehicles
Action - Motion to reject - Motion to approve replacements
(c) Consideration Of Authorizing Hutchinson Community Development Corp. And
Energy Council To Implement Revolving Loan Fund
Action -
(d) Consideration Of 1987 Position Classification /Pay Plan
Action - Motion to reject - Motion to approve and waive reading and
adopt Resolution No. 8455
(e) Consideration Of Receiving Engineer's Report For 1987 Improvements
And Setting Public Hearing
Action - Motion to reject - Motion to approve and set public hearing
January 27, 1987 at 8:00 P.M. - Motion to waive reading and adopt
Resolution No. 8454
3
(f) Consideration
Of Extending
Bid Date
For Wastewater Treatment Plant
Project(s) To
February 12,
1987 At
3:00 P.M.
Action - Motion to reject
- Motion
to approve bid date extension
3
CITY COUNCIL AGENDA - JANUARY 13, 1987
10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment
13
•
•
0
MINUTES
• REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 23, 1986
1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow-
ing were present: Alderman Mike Carl s, Alderman John Mlinar, Alderman Mar-
lin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also
present: City Administrator Gary D. Plotz and Acting City Attorney Ron
Batty.
2. INVOCATION
The invocation was given by Reverend Jon Lindekugel.
3. MINUTES
The minutes of the regular meeting of December 9, 1986 and special meeting
of December 16, 1986 were approved as distributed.
4. ROUTINE ITEMS
(a) RE
1.
• 2.
3.
4.
PORTS OF OFFICERS, BOARDS AND COMMISSIONS
FINANCIAL REPORT - NOVEMBER 1986
PLANNING COMMISSION MINUTES DATED NOVEMBER 18, 1986
PARKS & RECREATION BOARD MINUTES DATED NOVEMBER 5, 1986
TREE BOARD MINUTES DATED NOVEMBER 5, 1986
(b) 1987 CIGARETTE LICENSE APPLICATIONS
(c) GAMBLING LICENSE APPLICATIONS:
1. AMERICAN LEGION POST 96
2. ELKS LODGE
3. HUTCH BOWL - LIONS CLUB
4. V.F.W.
(d) BINGO LICENSE APPLICATION FOR ELKS LODGE
(e) APPOINTMENT OF 1987 OFFICERS FOR FIRE DEPARTMENT
The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky,
to order the minutes and report filed, to issue licenses and to approve
the appointments.
5. PUBLIC HEARING - 8:00 P.M.
None.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
• None.
1
CITY COUNCIL MINUTES - DECEMBER 23, 1986 0
7. RESOLUTIONS AND ORDINANCES
(a) RESOLUTION NO. 8438 - RESOLUTION ESTABLISHING BUILDING FUND FOR
SENIOR CITIZENS
Following discussion, Alderman Torgerson moved to adopt Resolution No.
8438 as amended. Motion seconded by Alderman Carls and carried unani-
mously.
(b) RESOLUTION NO. 8435 - TRANSFERRING $30,000 FROM LIQUOR STORE TO
GENERAL FUND
The motion was made by Alderman Carls, seconded by Alderman Mlinar, to
waive reading and adopt Resolution No. 8435. Motion unanimously car-
ried.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF RECOMMENDATION FOR ANNUAL WAGE ADJUSTMENT
(DEFERRED DECEMBER 9, 1986)
Alderman Torgerson made the motion to defer. Motion seconded by Alder-
man Mlinar and carried unanimously.
(b) CONSIDERATION OF ORDERING REPORTS ON 1987 IMPROVEMENT PROJECTS
The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky,
to approve preparation of reports on 1987 improvement projects and to
waive reading and adopt Resolution No. 8437. Motion unanimously car-
ried.
(c) CONSIDERATION OF CAR IMPOUNDING CONTRACT (DEFERRED NOVEMBER 25, 1986)
Following discussion of the contract proposals, it was moved by Alder-
man Mlinar to defer until the next meeting and resolve the semi -truck
issue and size of enclosure. Motion seconded by Alderman Mikulecky and
carried unanimously.
(d) CONSIDERATION OF AWARDING CONTRACT FOR PROJECT NO. 86 -14, LETTING #14
City Engineer Priebe reported the bid of $5,727.50 submitted by Juul
Contracting Company had been reduced by $1,200 for city work, for a
net bid of $4,527.50.
Alderman Torgerson moved to approve the contract for project No. 86 -14
and to waive reading and adopt Resolution No. 8436. Motion seconded by
Alderman Carls and carried unanimously.
9. NEW BUSINESS •
(a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
FA
•
CITY COUNCIL MINUTES - DECEMBER 23, 1986
The motion was made by Alderman Carls, seconded by Alderman Mlinar, to
authorize discontinuation of service on Tuesday, December 30, 1986 at
noon unless other arrangements had been made. Motion unanimously car-
ried.
(b) CONSIDERATION OF ADVERTISING FOR SUPPLIER OF MOTOR FUELS WITH
PRESENTATION BY MCLEOD COUNTY CORN GROWERS ASSOCIATION
Mr. John Ball, representative of the McLeod County Corn Growers Associ-
ation, made a presentation on the use of ethanol gas in vehicles. Fol-
lowing discussion, Alderman Mlinar moved to accept the proposal of
Ralph Neumann to advertise for motor fuels and to use the wastewater
treatment plant vehicles for a one year trial period for ethanol. Mo-
tion seconded by Alderman Torgerson and carried unanimously.
(c) CONSIDERATION OF ALTERNATIVES IN ENDING TAX INCREMENT COLLECTIONS FOR
TAX INCREMENT AREA IV OF DISTRICT IV AND DISCUSSION OF STATUS OF TAX
INCREMENT FUND BY ATTORNEY JERRY GILLIGAN AND CONSULTANT BILL FAHEY
Finance Director Kenneth Merrill presented a report on the tax incre-
ment district. Bond Consultant Bill Fahey and Attorney Jerry Gilligan
addressed whether or not the City could delete Tax Increment Area IV
• and the procedure to be followed. It was stated the City could adopt a
resolution to return the 1987 Area IV collected tax increments to the
County and other jurisdictions.
Following discussion, Alderman Torgerson moved to approve and waive
reading and adopt Resolution No. 8439. Motion seconded by Alderman
Mikulecky and unanimously carried.
RECESS: The City Council adjourned at 9:10 P.M. for a recess.
(d) CONSIDERATION OF VARIANCE REQUESTED BY TIMOTHY HALVERSON WITH
UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, the motion was made by Alderman Carls to uphold the
Planning Commission's recommendation to deny the variance. Motion sec-
onded by Alderman Mlinar and carried unanimously.
(e) CONSIDERATION OF PRELIMINARY PLAT OF BREEZY MEADOW SUBMITTED BY DON AND
HAZEL SITZ (WITHIN TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION
Alderman Carls moved to refer the preliminary plat to the County with
no objection. Motion seconded by Alderman Torgerson and unanimously
carried.
(f) CONSIDERATION OF MERIT RECOMMENDATIONS FOR NOVEMBER AND DECEMBER
• Following discussion, Alderman Mikulecky moved to approve the merit re-
quests, with the following alternatives: the Building Department recom-
3
CITY COUNCIL MINUTES - DECEMBER 23, 1986
mendation be reduced to two percent and the second name in the Police
Department be omitted. Motion seconded by Alderman Torgerson and car-
ried unanimously.
(g) CONSIDERATION OF AIRPORT MAINTENANCE CONTRACT FOR H- MARKER WITH STATE
AERONAUTICS DIVISION
After discussion, the motion was made by Alderman Carls, seconded by
Alderman Torgerson, to approve and enter into the contract. Motion
unanimously carried.
(h) CONSIDERATION OF PURCHASE OF NURSE -CALL SYSTEM FOR HUTCHINSON COMMUNITY
HOSPITAL
Alderman Carls moved to approve the purchase of the nurse call system.
Motion seconded by Alderman Mlinar and carried unanimously.
(i) CONSIDERATION OF PURCHASE OF ADDRESS -O -GRAPH CARD WRITER FOR HUTCHINSON
COMMUNITY HOSPITAL
The motion was made by Alderman Carls, seconded by Alderman Mlinar, to
approve the purchase of a card writer. Motion unanimously carried.
(j) CONSIDERATION OF PROPOSED EDUCATIONAL POLICY
Following discussion, Alderman Carls moved to defer action. Motion
seconded by Alderman Mlinar and carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator P1otz commented on the sewage treatment plant ease-
ments and stated two easements were ready to act on. Following discus-
sion, Alderman Torgerson moved for Acting City Attorney Batty to pro-
ceed with acquisition of the two easements. Motion seconded by Alder-
man Carls and unanimously carried.
Attorney Batty reported on the status of the other easements and com-
mented condemnation papers had been prepared for one property that was
not available due to lack of cooperation by the owner. He stated his
fee was $80 per hour for municipal work. Alderman Torgerson moved to
continue with the present legal counsel in regards to condemnation
proceedings. Motion seconded by Alderman Earls. Alderman Torgerson
moved to amend the motion to include all easement negotiations in thr
motion. Amended motion seconded by Alderman Carls and unanimously
carried. Main motion carried unanimously.
Administrator P1otz alluded to a special City Council meetin r J,
uary 2, 1987 for the purpose of appointing a city attorney an87
officers' appointments. Alderman Mlinar moved to set a special men
L J
rJ
•
CITY COUNCIL MINUTES - DECEMBER 23, 1986
for 5:15 P.M. on January 2, 1987 for the purpose of appointments and
selecting legal counsel. Motion seconded by Alderman Carls and carried
unanimously.
(b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS
Alderman Carls stated he had received a request for a sidewalk on the
south and east side of Highway 15 South, adjacent to Oakland, due to
the amount of bike traffic and joggers in the area. It was suggested
that perhaps MN /DOT would consider installing its proposed sidewalk on
that side of the street. The motion was made by Alderman Carls to di-
rect the City Administrator to contact the State for a letter of in-
quiry regarding the sidewalk. Motion seconded by Alderman Torgerson
and unanimously carried.
(c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR
Alderman Mlinar raised a question regarding the notice for a special
City Council meeting. He also asked if it was considered a special
Council meeting when a quorum was present at the Police Commission
meeting. The legal counsel was asked to give an opinion regarding the
open meeting law and City Council meetings with other groups.
(d) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND
Mayor Ackland stated James Schaefer had submitted a letter of resigna-
tion from his position of City Attorney. Alderman Carls moved to ap-
prove the resignation of James Schaefer as City Attorney. Motion sec-
onded by Alderman Mikulecky and carried unanimously.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman
to approve and authorize payment
unanimously carried.
12. ADJOURNMENT
Torgerson, seconded by Alderman Carls,
from the appropriate funds. Motion
There being no further business, the meeting adjourned at 10:50 P.M.
MINUTES
• BID OPENING
MONDAY, DECEMBER 22, 1986
The bid opening was called to order by Finance Director Merrill at 2:00 P.M.
Present were: Finance Director Kenneth B. Merrill and Administrative Secre-
tary Marilyn Swanson.
Publication No. 3639, Notice of Advertisement for Proposals On Car Impounding
Contract, was read, and the following bids were opened:
SWANKE MOTORS
1.1 Term of Proposal - January 1, 1987 to December 31, 1989
Pay City $2 per tow
2.1 Type I Tow from 7:00 A.M. to 6:00 P.M. - $22
from 6:01 P.M. to 7:00 A.M., or after 1:00 P.M. on
Saturdays, Sundays and Holidays - $29
2.2 Type II Tow from 7:00 A.M. to 6:00 P.M. - $29 /hour
after 6:00 P.M. to 7:00 A.M. - $33 /hour
2.5 Use of a dolly - Additional $15 charge
0 2.6 Storage for first 24 hours - $3
Each successive 24 hours - $4
2.7 Towing charge shall include $2 for administrative expenses of City
3.3 Fee of $15
PLOWMAN'S, INC.
Proposal to remain as is, with no changes.
MODERN MAZDA
2.1 Type I Tow from 7:00 A.M. to 6:00 P.M. - $12
from 6:00 P.M. to 7:00 A.M., or after
1:00 P.M. on Saturdays, Sundays and
Holidays - $20
2.6 Storage for first 24 hours - Additional $1
Each day thereafter - Additional $2
Provide free towing and starting service to all City vehicles within 10
miles of Hutchinson.
• The proposals were referred to city staff for review and a recommendation.
There being no further business, the meeting adjourned at 2:10 P.M.
cX�
•
0
•
MINUTES
BID OPENING
MONDAY, DECEMBER 29, 1986
The bid opening was called to order by Finance Director Merrill at 2:00 P.M.
Present were: Finance Director Kenneth B. Merrill and Administrative Secretary
Marilyn Swanson.
The reading of Publication No. 3637, Invitation for Bids, Purchase of A Used
1982 Or Newer Single Axle Flat Bed Dump Truck, was dispensed with. The follow-
ing bids were opened and read:
Johnson Motors, Inc. 1983 IHC $18,917
Glencoe, MN 1,000 Trade -In
Mankato Mack Sales* 1982 Mack $19,850
Mankato, MN 3,000 Trade -In
Plowman's Inc. 1986 Ford $29,350
Hutchinson, MN No Trade -In
It was noted that the bid from Mankato Mack Sales was submitted at 1:43 P.M. in-
stead of the 1:30 P.M. deadline stated in the bid notice.
The bids were referred to the Motor Pool for review and a recommendation.
The reading of Publication No. 3640, Demolition Or Moving Of House Located On
Lot 7, Block 42, North Half City, Known As Emma Lake Property, was dispensed
with. The following bids were opened and read:
Diamond 5 Wrecking, Inc. Demolition Begin Jan. 5, 1987;
Hutchinson, MN $3,200 Complete Jan. 15, 1987
Juul Contracting Co.
Hutchinson, MN
Demolition
$1,650
Includes disconnecting
water service
Ed Rettman Excavating Demolition Begin 7 days from award
Hutchinson, Mn $2,295 of bid
The bids were referred to the Engineering Department for review and a recommen-
dation.
There being no further business, the meeting adjourned at 2:15 P.M.
G'
MINUTES
BID OPENING
• TUESDAY, DECEMBER 30, 1986
The bid opening was called to order by Mayor Ackland at 2:00 P.M. Present were:
Mayor Paul L. Ackland, Alderman Mike Carls, Alderman Pat Mikulecky, Finance Di-
rector Kenneth B. Merrill, and Administrative Secretary Marilyn Swanson.
The following proposals were received for the position of City Attorney, City of
Hutchinson:
Attorney Roger Gilmer
Gilmer Law office
Hutchinson, MN
Attorney Pete Kasal
Hutchinson, MN
Attorney Deborah Keefe
Keefe Law Office
Hutchinson, Mn
Attorney William
• Attorney Brian M.
Radzwill, Olsen &
Cokato, MN
11
Radzwill, City Attorney
Olsen, Police Dept. Prosecution
Cox
Attorney G. Barry Anderson, City Attorney
Attorney Joseph M. Paiement, Police Dept. Prosecution
Arnold & McDowell Attorneys At Law
Hutchinson, MN
During discussion, it was the consensus of the Council members to set up inter-
views with the four local attorneys for consideration of their proposals. Mayor
Ackland called a special meeting for January 2, 1987 at 2:30 P.M. for this pur-
pose.
There being no further business, the meeting adjourned at 2:30 P.M.
r
MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 23, 1986
Mayor Ackland called the special meeting to order at 5:30 P.M. Present were:
Alderman Mike Carl s, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman
Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary
D. Plotz and Attorney Dayle Nolan.
Mayor Ackland read a prepared statement regarding the inquiry into the leader-
ship and administrative policies within the Hutchinson Police Department. He
then inquired if the Council members felt any charges should be brought against
the Police Chief based upon the documents presented to the City Council by legal
counsel. Mayor Ackland stated that the State Statute grants the Police Civil
Service Commission the power to hold a hearing on the case and decide what, if
any, disciplinary action would be warranted.
Attorney Nolan explained the procedure for issuing a notice of charge(s). First
the City Council must determine what allegations are to be referred to the
Police Commission. Also, if there is a bias or conflict of interest, the Coun-
cil could request the Commission to disqualify itself to hear the charges.
Following lengthy discussion, the motion was made by Alderman Mlinar to pursue
. the optional method of working with the Police Department to check into the man-
agement and make the necessary corrective actions and directives to rectify the
situation. Motion died for lack of a second.
The motion was made by Alderman Carls to proceed and submit charges to the
Police Civil Service Commission. Motion seconded by Alderman Torgerson and car-
ried four to zero, with Alderman Mlinar abstaining from voting.
Attorney Nolan stated there was potential conflict of interest for two commis-
sion members. One of the members is the father of the Police Chief's attorney,
and the other member is his chiropractor. Therefore, it would be difficult for
them to make an impartial determination. It was her recommendation that the
Police Commission make a decision to disqualify themselves.
The motion was made by Alderman Mikulecky to instruct legal counsel to draft a
letter to the Police Civil Service Commission stating that the City Council sees
a potential conflict of interest and potential bias and to request them to look
at considering an arbitrator or retired judge to hear the case and to have an
answer on or before January 6, 1987. Motion seconded by Alderman Torgeson and
unanimously carried.
Discussion was given to which charges should be submitted to the Police Commis-
sion and which allegations should be dropped. The motion was made by Alderman
Torgerson to delete allegations numbers 9, 10, 12, 13 and 15 from the charges.
'lotion seconded by Alderman Mikulecky and unanimously carried.
• The motion was made by Alderman Carls to delete allegation number one. Motion
seconded by Alderman Torgerson and failed four to one, with Alderman Carls vot-
ing aye.
1
CITY COUNCIL MEETING - DECEMBER 23, 1986
The motion was made by Alderman Mikulecky to direct the legal counsel to pro-
ceed on the following al legations: numbers 1, 2, 3, 4, 5, 6, 7, 8, 11, 14, and
16. Motion seconded by Alderman Torgerson and unanimously carried.
The motion was made by Alderman Mikulecky, seconded by Alderman Carl s, to ad-
journ the meeting at 6:45 P.M. Motion unanimously carried.
•
FA
0
MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
FRIDAY, JANUARY 2, 1987
Mayor Ackland called the special meeting to order at 3:15 P.M. Present were:
Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alder-
man Pat Mikulecky, and Mayor Paul L. Ackland. Also present: Finance Director
Kenneth B. Merrill.
Mayor Ackland stated the purpose of the meeting was to interview the candidates
for the position of City Attorney. He reported that Attorney Roger Gilmer had
withdrawn his proposal. The Council then interviewed Attorney G. Barry Ander-
son and Attorney Pete Kasal.
No action was taken. There being no further business, the meeting adjourned at
5:12 P.M.
0
• MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
FRIDAY, JANUARY 2, 1987
1. CALL TO ORDER
Mayor Ackland called the special meeting to order at 5:15 P.M. Present
were: Alderman Mike Carl s, Alderman John Mlinar, Alderman Marlin Torger-
son, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present:
Finance Director Kenneth B. Merrill.
2. APPOINTMENT OF CITY ATTORNEY
No action was taken on appointment of the City Attorney. Mayor Ackland will
make a recommendation for the next Council meeting.
3. RESOLUTIONS
(a) RESOLUTION NO. 8440 - DESIGNATING OFFICIAL NEWSPAPER
(b) RESOLUTION NO. 8441 - APPOINTING CITY OFFICERS FOR 1987
(c) RESOLUTION NO. 8442 - APPOINTING LEGAL COUNSEL
(d) RESOLUTION NO. 8443 - ENTERING AGREEMENT WITH PIONEERLAND
LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1987
Alderman Carls moved to delete Resolution No. 8442 and to waive read-
ings and adopt the other three resolutions. Motion seconded by Ald-
erman Mlinar and unanimously carried.
4. LEGAL COUNSEL FOR POLICE COMMISSION
Mayor Ackland commented that he had contacted Attorney Dayle Nolan, and she
had stated the charges against the Police Chief would be sent out today to
the Police Commission and City Council. Further, the Mayor had changed his
mind and felt the Police Commission should proceed with the hearing. Also,
the City Council should be involved with the Police Commission in choosing
legal counsel for the Commission since the Council would authorize payment
for legal counsel.
5. ADJOURNMENT
There being no further business, the meeting adjourned at 5:20 P.M.
1 pS
0
0
MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
FRIDAY, JANUARY 9, 1987
The special meeting was called to order at 7:00 A.M. by Mayor Ackland. Present
were: Alderman Mike Carl s, Alderman John Mlinar, Alderman Marlin Torgerson, and
Mayor Paul L. Ackland. Absent: Alderman Pat Mikulecky. Also present: City
Administrator Gary D. Plotz.
Mayor Ackland stated he had talked to both candidates for City Attorney since
the interviews on January 2, 1987, and it was his recommendation to appoint G.
Barry Anderson as City Attorney.
During discussion it was agreed the position would be for a six -month appoint-
ment under a contractual agreement, with the total cost for legal services and
all other expenses (including the existing $4,500 cap, secretarial services,
office supplies, communication, travel /schools /conferences, dues and subscrip-
tions, miscellaneous) not to exceed the annual budgeted amount of $32,807.
Also, it was stated that the City Attorney would handle the Police Department
prosecution cases in most instances.
The motion was made by Alderman Torgerson to approve G. Barry Anderson as City
Attorney and waive reading and adopt Resolution No. 8442. Motion seconded by
the Chair and unanimously carried.
There being no further business, the meeting adjourned at 7:25 A.M.
0
01 No 06074)091 Aearaw Era H• Deceabor !a,
rwN 4x61
Period In ",ch
,.�•••
p rm is issued
PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH
u.a. ooae.aaw. or coasNUCO
suwsw v •„a nwwa
Mr...ernaWya,.wHn.,.wassive„
REPORT OF BUILDING OR ZONING
PERMITS ISSUED AND LOCAL
PUBLIC CONSTRUCTION
103500 27 A 9999 OAS i 0
26 9999 02730
CENSUS USE ONLY
KOREA PITTMAN SLOE OFF
CITT BALL 37 KAANIMOTOM AOE SEAT
BUTCBINSON ON 55350
Ho the Beoeryhic coverage of this Passaic
aysrr award during this period!
No O Yes - Explain in comments
1(M persalte wore Inoed ivrinf Nrls
MAIL THIS BVrNV of the cMba
lease Most the instructions before
ppuorrled, M1M (X) I. be. sad ress
as ❑
COPY TO 1201 Ent TarNr Sir «t
completing form. Fu further, help.
Jeffersonville Ind. 47132
all collect (301) 763 -7244,
Sec Hen I - NEW RESIDENTIAL HWSE-
PRIVATELY OWNED
PUBLICLY OuncO is
KEEPING BUILDINGSAND
tsaa
Nsasew
valuation of
Nanaa
valsrcon of
MOBILE HOMES
440'
ralnblsctim
was
ildirys
itoual
to
Nas
�aliyv
ptyr ar,Hl
asib0�
.im
�'rteri1.)
cal
of
1c1
tdl
(e)
1n
One - family houses, detached
101
in
In
97A KI I
One - family houses attached. each unit
separated from adjoining unit(&) by a
wal l that errands from ground to root
102
Two-family buildings
103
Three- end four - family buildings
444
Fireror.aore family buildings
HIS
TOTAL (Seen of 107 - 105)
109
10
10
578,617
Mobile homes
172
- - -----
S—ian 11 - NEW RESIDENTIAL NON.
PRIVATELY OWNED
PUBLICLY
ONED
HOUSEKEEPING
a�u
Nu.bas
Valuation of
N
Yalsation of
ilai
Ropes
ldi
Rapes
BUILDINGS
wnsbuclian
eaiaauctim
b)
IbI
(c)
(0.mr awa +/
(m
is)
10
ICVtl cwrn/
)
Hotels, motels, and tourist cabins
intended for transient accommodations
213
Other nonhousekeeping shelter
214
LJ
Section 111 -NEW NONRESIDENTIAL
PRIVATELY OWNED
PUBLICLY
MWED
BUILDINGS
Rus
Valuation of
No
apw
valWimat
iWinp
sing
Buiki
wnimuction
cmtuctim
10
(b)
1mits
Ic)
/Qwf MH!
Id)
IN
as11H
In
([IN141 Hf
Amusement and recreational buildings
318
319
Churches and other religious buildings
Industrial buildings
320
Parking garages (open to general Wblic)
321
'xs-
Service stations and repair garages
322
Hos ital& and other institutional buildings
323
Office, bank, and professional buildings
324
Public works and utilities buildings
325
I
_
Schools and other educational buildin s
326
Stores and other, mercantile buildings
3D
Other nonresidential buildings
328
3
1
2 780
Structures other than buildings
329
ysu,-,
-_
Section IV - ADDITIONS AND
1 ALTERATIONS
Sc An increase in the number of housing
,°, .. units (in the housing units column,
n enter only the number of additional
- units)
433
1
's £
No change in the number of
All I
-
housing units
AU
3
IftWill
27.700
1.2
A decrease in the number of housing
v !
anits (in the housing units column,
�=
enter only the number of decreased
o
units)
Nesldential garages and carports
(attached And detached)
All ocher buildings and structures
AV
3
10,751
1 -SIGN
24 PERMITS - $619,846.00 VALUATION
PLEASE CON"NUE ON aEV£RSE LDE —
Satim" V - CONVERNONS
1
PRIVATELY OVOID PRELKLY OMB
Nk "W I valuMNa M Nnra VMrhes M
heal
No.
MaYaing emaaeDea King ceeaafKtlan
1NMNa alHa fdralianal W Idlen septa
W
Is/ lol N1 N1 111 1
Nonnsidamnal and rnnhousakeeping
pui ldings to housekeeping buildings
so
Housekeeping buildings W nonresidential
and nonhousekaepint buildings
511
SeetMa VI - DEMOLITIONS AND
RAZING OF BUILDINGS
One - family buildings attached
and detached
665
1
1
Two - family buildings
616
Three- and four - family buildings
60
Five- or.mere family burldings
dAB
All other buildings and structures
619
1
Sadie. VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF 3500(000 OR MORE
Please provide in the space below, additional information for each individual permit valued at 5500.00D or .mare
"teed in "cams I through V.
MP
N
ONeaNr4
VMyapap a
Ned( a
Nuat w
7Deica
Description
Gera a,alu as
Nrs (XI
are
Mrsn owiw
f�NtMW
kr4
add
M
4dNiep
FV
nl
Ibl
Icl
Nl
NI
01
W
Kind *I buliffift
____________________
gild adaw
______________________ -
►rallo-
s
King N balding
_______________________
C] Priwte
Kina a building
------- ---- ------' --
❑Private
----------------
SiterNras
_-- _— _--- -- __ -_ —_--
❑PieNC
Kid a baling
_______________________
QPriale
Sit eddreu
_______________________
❑Mlle
Kira a building
_______________________
pnivea
-
Lteakben
__ ____________
❑Public
Kib of building
____________ __
❑Pliva
__ ___
Public
Kind a bell"
_______________________
❑Prlvasa
Sileaddr.is
poll,
KIM of Wiidne
_______________________
ED Private
sib adaesf
❑ Public
Kith of Wilding
_________ __________
OPrivN
____________________
Sia address
--
❑ Puplic
Caaimis
Naia of icon to cwbct r ding mis marl
TelapmNe
Area wale
612
Nnrbn Eatauien
587 -5151 1 210
Yom P t L
Title
Building Official
1
9
BURNS MANOR MUNICIPAL NURSING HOME
Minutes - November - 1986
The Board of Directors for Burns Manor Municipal Nursing
Home met Thursday November 20, 1986 at5:30 p.m. in the Burns Manor
Annex Day Room. President Larry Graf presiding.
Members present: Larry Graf Gloria Dansereau
John Mlinar Jim Mills
Marge Putney Ancher Nelsen
Esther Kuehl David Jensen
Mavis Geier
MINUTES OF PAST MEETING:
A motion was made by Esther Kuehl and seconded by Marge Putney
to approve the minutes. All in favor. Motion carried.
ACCOUNTS PAYABLE:
A motion was made by Gloria Dansereau and seconded by John
Mlinar to approve for payment the attached listing of accounts in
the amount of $36,772.29. All in favor. Motion carried.
FINANCIAL REPORT:
Financial report was given by David Jensen.
OLD BUSINESS:
A. Memorial Committee: The people selected for the Memorial
Committee will be notified by mail after the first of the year.
B. Vacation Policy: The vacation policy has been rewritten
in more exact wording. Calendar year is the terminology used in the
policy for clarification, effective November 5, 1986.
A motion by Gloria Dansereau and seconded by John Milnar to accept
clarification of vacation policy effective November 5, 1986. All
in favor. Motion carried.
C. Insurance Consultant: The City Council has retained the
present insurance consultant.
D. Lawsuit: The Administrator has not been advised by legal
ccuncil of new developments in the Tom Hinde lawsuit.
E. Remodeling: The remodeling of Burns Manor was again dis-
cussed. Resident comfort and limited space are important issues
that must be addressed. The Long Term Care Task Force which was
appointed by the Governor has not outlined guidelines for remodel -
ing under the moratorium.
NEW BUSINESS:
A. Emma Lake: Burns Manor received $10,251.15 from the estate
of Emma Lake. Discussion followed. A motion was made by Ancher
Nelsen and seconded by Gloria Dansereau to finish air conditioning
project if the trial units are satisfactory. All in favor. Motion
November Minutes
Page 2
NEW BUSINESS CONTINUED:
B. Holiday Meals: A motion was made by Gloria Dansereau
and seconded by Esther Kuehl to provide free holiday (Thanksgiving,
Christmas, and New Years Day) meal for employees working on the
holiday. All in favor. Motion carried
C. Window: Mrs. Geier reported that the police are investi-
gating a gun shot thru a window on the annex.
D. Mn. Association of Homes for the Aging: The State does not
reimburse nursing homes for mandatory participation in P.E.R.A. or
comparable worth. The association wishes to work for legislative
remedies in the 1987 session.
A motion was made by John Mlinar and seconded by Gloria Dansereau
to approve a resolution to support legislative changes for reimburse-
ment. All in favor. Motion carried.
E. 1987 Budget: Projected budget for 1987 was discussed at
length.
A motion was made by Esther Kuehl and seconded by Gloria Dansereau
to grant a 3'k% salary increase for employees. All in favor. Motion
carried.
A motion was made by Gloria Dansereau and seconded by Esther Kuehl
to approve wage for new employees per schedule as presented by the
Administrator. All in favor. Motion carried.
A motion was made by Marge Putney and seconded by Gloria Dansereau
to approve merit increases as requested by the Administrator. All
in favor.
A motion was made by Jim Mills and seconded by Gloria Dansereau to
increase consultants salaries by 3'h %. All in favor. Motion carried.
Salary increases for Burns Manor employees are in effect December
29, 1986. January 1, 1987 is the date the consultant salary increase
is in effect.
F. Patient Satisfaction Forms: Patient Satisfaction forms
were available.
There being no further business President Larry Graf adjourn-
ed the meeting.
•
November Minutes
Page 3
The Burns Manor Board of Directors will meet Tuesday Dec-
ember 23, 1986, 12:00 noon, in the Annex Day Room.
Respectfully submitted:
Mavi J. Geller,- Secretary
ATTEST:
0
Larry Graf, President
,0
HUTCHINSON COMMUNITY HOSPITAL
. REGULAR BOARD OF DIRECTORS MEETING - November 18, 1986
Large Conference Room - 4:45 PM
Present: Rev. Thor Skeie, President; Joan Ewald, Vice- President;
Rolly Balke, Secretary; Dori Johnson, Trustee; Mike Carls,
Trustee; Bob Durfee, Trustee; Dr. Carl Bretzke, Chief of
Medical Staff
Absent: None
Others Present: Philip G. Graves, Administrator; Frank Seivert,
Director of Finance; Jane Lien, Director of Nursing Services;
Jane Hodgins, Hutchinson Leader; Virginia Penk, KDUZ /KKJR;
Linda Ziemer, Personnel Director; Sherrie Krueger, Recording
Secretary; Ed Black, Blue Cross /Blue Shield Representative
The meeting was called to order by President Skeie at 4:55 PM.
Prior to beginning the agenda the board discussed the results of the
board self - evaluation which each board member had completed individually
before coming to the meeting. As a group the board cited the following
areas where they felt changes were in order.
• 1. The board generally agreed that they are allowed sufficient time
to make major decisions, but that they would like to have a
separate workshop for budget decisions.
2. The board also discussed board composition and felt that a
task force should be set up to study this topic since two
members will be leaving the board in March, 1987 and
replacements will need to be found for these positions.
0
3. Another area of concern that the board cited was their relationship
with the Medical Staff. The board agreed that they should meet
jointly with the Medical Staff at least once, perhaps twice
each year. Also, a physician who is making application for active staff
privileges should appear before the board at the time that
his application is being considered.
4. Several board members questioned whether the physician credentialing
process was sufficient. Graves pointed out that the board is
legally responsible for the quality of care that is provided in
the hospital. Graves suggested and board members approved, that
a workshop, possibly presented by an attorney, regarding the
legal liability of the board be a part of the board's educational
program.
Page Two
Regular Board of Directors Meeting
November 18, 1986
5. The board discussed the need for a policy statement regarding
new ventures. Carls also suggested that the board be
periodically updated on various new ventures after their
start -up.
6. The board also spent time discussing ways to improve the board.
The system for arriving at potential board members was discussed.
Balke suggested that re- orientation after several years would be
helpful. Skeie suggested this be a part of regular board
meetings.
At this point, the board adjourned for dinner.
During dinner, Ed Black, representative from Blue Cross /Blue Shield
of Minnesota, presented the new Blue Cross contract, including some
changes to the contract.
At 6:25 PM, President Skeie called the meeting to order.
Minutes of Past Meetings. Minutes of the October 21, 1986, regular
board of directors meeting were presented. President Skeie indicated
that his name should be added to the group of people who had attended
the meeting with the County Board of Commissioners on October 21st.
The recording secretary will make the necessary changes. Following
discussion:
Motion was made by Carls, seconded by Balke, to approve
the minutes of the October 21, 1986, regular board of
directors meeting as amended. All were in favor.
Motion carried.
Medical Staff Meeting Minutes. Dr. Bretzke briefly reviewed the
November medical staff meeting minutes with the board.
Old Business
A. HMO Negotiations. Seivert and Graves reviewed with the group the
proposed PHP contract and the Appendix A to the contract. Graves
will be negotiating this contract with PHP, and he would like the
board to evaluate the plan he has devised, assisted by Seivert and
Peter Ramstad, which he will propose to PHP. Durfee expressed his
uncertainty that PHP would be willing to go along with this plan
but felt it was worth trying. Other board members agreed.
Following discussion:
Motion was made by Durfee, seconded by Johnson, that it is
the concensus of the hospital governing board that they
agreed with the concept which Graves will propose to PHP.
All were in favor. Motion carried.
L
Page Three
Regular Board of Directors Meeting
November 18, 1986
Old Business (continued)
B. Salaries. Graves brought to the board his recommendation that they
approve a 3z` increase in salaries for employees. Ziemer presented
results of a salary survey she recently completed, which indicated
that most area hospitals have given a 3':- or 4, increase to their
employees. Seivert reviewed the effect this increase would have on the
1987 operating budget. He presented two different options - one of a
3 -- increase, and one of a 3, increase. These percentage increases,
along with other operating expense changes, would cause rates to be
adjusted by an estimated 5.9;. to cover the 3' increase, or by an
estimated 6.4. cover the 31% increase. Graves informed the board
that several departments are currently understaffed (Business Office,
Medical Records, and Nursing). Following discussion:
Motion was made by Balke, seconded by Ewald, to approve
a salary increase of 31% for 1987. All were in favor.
Motion carried.
New Business
A. McLeod County Contracts. The 1987 contracts with McLeod County
for mental health services, detoxification services and day treatment
services, including any increase in charges, were reviewed. Graves
noted that the term of the contracts run through 12/31/87. Following
discussion:
Motion was made by Johnson, seconded by Carls, to approve
the 1987 contracts with McLeod County. All were in favor.
Motion carried.
The board briefly discussed a letter which Graves received from
Dr. Mehmel of West Central Community Services Center.
B. Staff Application. The application for consulting staff privileges
for Dr. John Stock was presented. All members reviewed the application.
Following discussion:
Motion was made by Balke, seconded by Johnson, to approve
the application of Dr. John Stock for consulting staff
privileges. All were in favor. Motion carried.
C. Capital Expenditures
1. IV Pumps. Graves presented a capital expenditure request
from Nursing and Pharmacy for four additional IV pumps, in the
amount of approximately $6,000. Following discussion:
Motion was made by Carls, seconded by Johnson, to
approve purchase of four additional IV pumps.
All were in favor. Motion carried.
Q
Page Four
Regular Board of Directors Meeting
November 18, 1986
New Business (continued)
(C.) 2. Modifications to Large Conference Room. A capital expenditure
request to expand the Large Conference Room was presented to
the board. The board discussed the changes that were planned.
Carls suggested creating storage space in the hallway, rather
than expanding the conference room to include storage space.
Graves will pursue this idea further with Dennis Anglin,
Chief Engineer, and report back to the board.
3. Selective Chemistry System. Capital expenditure requests from
Barb Kaytor, Laboratory Department Head, were presented to the
board for a selective chemistry analyzer and ion - selective
electrode chemistry analyzer. Total cost is estimated between
$65,000 and $75,000. Seivert explained that the payback period on
this equipment would be approximately 5 -6 years. The addition
of this equipment to the Lab will permit Saturday and Sunday
service on Lab tests that are now referred to other institutions.
Graves indicated that this purchase might possibly be joint -
ventured with the Medical Center in the future. Following
discussion:
Motion was made by Ewald, seconded by Johnson, to
approve bidding of the selective chemistry system.
All were in favor. Motion carried.
At this point, Johnson informed the board that the hospital Auxiliary
had recently purchased two Life -Pak monitor /defibrillators for the
ambulances and two heart monitors. The board again thanked the
Auxiliary for the fine job they are doing to support the needs
of the hospital.
D. Modifications to Pharmacy. Graves informed the board that some
modifications to the Pharmacy are necessary to accommodate the
new biological hood, indicating that the project will cost
approximately an additional $8,000. Graves described the needed
modificatoins. Following discussion:
Motion was made by Balke, seconded by Ewald, to make the
necessary modifications to the Pharmacy. All were in
favor. Motion carried.
E. CT Pad. Graves informed the board that a parking space has been
used from the parking lot on the north side of the building to
accommodate the CT truck. Also, the necessary electrical wiring
was "pulled" to the site while the Medical Center expansion
project was taking place. Expansion of the northeast parking
lot must also be considered this next spring in order to
accommodate employee parking.
40
4
Page Five
Regular Board of Directors Meeting
November 18, 1986
• New Business (Continued)
F. Financial Policy. The proposed financial policy was presented
and reviewed. Graves asked the board members to consider this policy
so it can be acted on officially at the December meeting. Board
members suggested that this policy include business plan requirements
and a statement for monitoring new ventures.
G. Other. In other new business, Graves informed the board that he
had received a request from Newell Weed of Greencastle for a
temporary easement on hospital property to include a fire lane
for the Greencastle condominiums. Greencastle would pay for this.
The board discussed this matter and asked that it be tabled until
Weed makes a request to be placed on the agenda at a future time.
(At this point, Skeie left the meeting.)
Statistical Report. Admission were up over the past month; newborn
admits were down. Surgery and outpatients are up, and Laboratory
experienced a record month in October. The board briefly discussed the
possibility of hiring a physician to staff the Emergency Room. Graves
indicated that the Emergency Room would be studied as one of the operational
objectives in Fiscal 1987.
• Accounts Payable. The accounts payable listing for October was
presented. Following discussion:
Motion was made by Balke, seconded by Durfee, to pay the
attached listing of accounts payable and cash disbursements
in the amount of $886,452.76. All were in favor. Motion
carried.
Financial Statements. Financial statements for the month of October
were reviewed by Graves. The hospital realized a $104,000 gain for
the month, with a record income of $605.00 for the month.
Departmental Reports
A. Director of Mental Health Unit. The report was presented. No unusual
comments were made.
B. Director of Marketing & Education. The report was presented. No
unusual comments were made.
C. Dietitian. The report was presented. No unusual comments were made.
Auxiliary Meeting Minutes. The minutes of the October Auxiliary meeting
were presented. No unusual comments were made.
Patient Satisfaction Surveys. Patient satisfaction surveys received
since the previous board meeting were reviewed. No unusual comments
were made.
5
Page Six
Regular Board98fi 'rectors Meeting
November 18, 1
and Blue
Other resentative from
c Contract. The 1987 contrEdtBlack,8rep Cross
Presented.. the evening to answer any
p, glue Cros- Minnesota was P Graves indicated
Shield of had been present ear lie theicontract, Following
Blue Cross, board heal regarding
questions the royal of the contract .
that he would recommend approval
discussion: Johnson, to
Motion was made by Salke, seconded by
approve the 1987 Blue Cross
c nd.BlUe Shield contrac The
All were in fa adjourn the meeting-
b Carts to adJ g ;35 pM.
Aurnment.
Motion was wade President Ewald at
meeting was adjourned by
Respectfully submitted,
Balke
Sherrie
Secretary
Recording Secretary
SK
�J
H[ xmnvm cCmiNITY AOSPrrAL
BUDGET CM&ARISONS - NATi1RAI, CATS• OMU ES
FOR ELEVEN MONTHS ENDED NOVEMBER 30, 1986
• C URRFST' PERIOD
526,189
(20,846)
YEAR -TO -DATE
286,841
ACTUAL,
BUDGET
VARIANCE
PATIENT REVENUE
ACIUAL
HUDGEL
VARIANCE
552,719
498,981
53,738
Daily Hospital Service
190,667
(18,761)-
69,404
$151,959
$115,055
$36,044
Medical Nursing Units
$1,474,672
$1,459,918
$ 14,754
41,260
25,262
15,998
Mental Health Unit
451,736
422,128
29,608
384,165
307,950
76,215
Ancillary
3,854,559
3,384,238
470,321
$576,524
$448,267
$128,257
Cross Patient Revenue
$5,780,967
$5,266,284
$514,683
(5,383)
(4,747)
(636)
Less: Discounts & Allowances
(265,800)
(130,412)
(135,388)
$571,141
$443,520
$127,621
Net Patient Revenue
$5,515,167
$5,135,872
$379,295
18,490
14,595
3,895
Other Operating Revenue
184,138
172,392
11,746
$589,631
$458,115
$131,516
Total Operating Revenue
$5,699,305
$5,308,264
$391,041
$282,959 $258,647 $24,312
48,388 49,151 (763)
30,233 28,740 1,493
10,935 10,502 433
12,323 10,633 1,690
48,155 55,286 (7,131)
13,654 20,186 (6,532)
6,590 6,364 226
4,936 3,605 1,331
8,956 5,418 3,538
2,615 2,949 (334)
21,501 23,323 (1,822)
14,859 11,657 3,202
$506,104 $486,461 $19,643
83,527 (28,346) 111,873
23.721) (23.721) - --
$59,806 $(52,067)$111,873
salaries
Euployee Benefits
Medical & Other Fees
Raw Ibod
Dnigs
Medical & Other Supplies
Utilities
Building & Equipment Repairs
Rental Expense
Insurance
Interest
Depreciation
Other Expenses
• I, *, - -
•,- ..
$2,804,519 $2,800,526 $ 3,993
505,343
526,189
(20,846)
299,422
286,841
12,581
98,030
106,854
(8,824)
147,999
101,995
46,004
552,719
498,981
53,738
171,906
190,667
(18,761)-
69,404
77,587
(8,183)
39,975
35,968
4,007
75,771
59,598
16,173
30,775
32,439
(1,664)
218,184
257,961
(39,777)
121,937
131,967
(10,030)
$5,135,984 55,107,573 S 28,411
563,321 200,691 362,630
Add (Deduct)
Non-0perating Revenue (Expense)
Price -Level Depreciation
And Working Capital (260,931) (260,931) - --
Excess Revenues over Expenses $302,390 $ (60,240) $362,630
N
RESOLUTION NO. 8444
• RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF
HUTCHINSON, MINNESOTA
WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City Depository,
has presented as collateral $4,000,000.00 as follows:
PLEDGE
DESCRIPTION
RATE
MATURITY
AMOUNT
9518
Fed. Natl. Mtg. Assn.
14.45
08 -10 -87
$ 500,000.00
9518
Fed. Natl. Mtg. Assn.
11.25
03 -10 -87
300,000.00
9518
Fed. Natl. Mtg. Assn.
11.20
06 -10 -87
200,000.00
9518
Fed. Natl. Mtg. Assn.
12.125
10 -13 -87
500,000.00
9518
U.S. Treas. Note
9.75
04 -30 -87
500,000.00
0644
Fed. Natl. Mtg. Assn.
10.85
11 -10 -87
300,000.00
0644
Fed. Natl. Mtg. Assn.
11.55
03 -10 -87
200,000.00
0644
Fed. Natl. Mtg. Assn.
9.50
10 -10 -88
500,000.00
0813
Minnetonka, MN G.O.
8.50
05 -01 -89
50,000.00
0813
No. Slope Boro AK G.O.
9.25
06 -30 -89
50,000.00
•0813
Rapid City SD S/D 1151 -4
8.50
07 -01 -89
100,000.00
0813
Grantsburg, WI S/D
8.00
10 -01 -89
50,000.00
0813
Minnetonka, MN G.O.
6.65
02 -01 -90
100,000.00
0813
Moorhead, MN ISD 11152
6.00
02 -01 -90
50,000.00
0813
St. Peter, MN ISD 11508
6.25
02 -01 -90
50,000.00
0813
Burnsville, MN G.O.
8.10
03 -01 -90
100,000.00
0813
Glencoe, MN Lt. & Pwr.
5.00
05 -01 -90
50,000.00
0813
Rapid City, SD S/D 54 -54
9.50
09 -15 -91
50,000.00
0813
Iowa Grt. Lks. San. Dist.
10.75
06 -01 -92
50,000.00
0813
New Hope, MN G.O.
9.75
02 -01 -96
100,000.00
0813
Eden Prairie, MN ISD 11272
4.90
03 -01 -90
50,000.00
0813
Montana St. Dept. Hwys.
8.00
09 -01 -89
100,000.00
0813
Arlington, MN G.O.
8.50
01 -01 -95
50,000.00
E
TOTAL
$4,000,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the Treasurer be authorized to accept said securities as collateral and
that said collateral be deposited with the First Bank Minneapolis for safe-
keeping.
Adopted by the City Council this 13th day of January, 1987.
Gary D. Plotz
City Clerk
Paul L. Ackland
Mayor
• RESOLUTION NO. 8445
RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK
AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE
HUTCHINSON UTILITIES COMMISSION
WHEREAS, the Citizens Bank and Trust Co. of Hutchinson, a City Depository,
has presented as
collateral $9,200,000.00 for the
City of Hutchinson as spon-
soring
agency of
the Utilities Commission
as follows:
PLEDGE
DESCRIPTION
RATE
MATURITY
AMOUNT
1412
U.S.
Treas. Notes
10.125
02 -15 -88
$ 300,000.00
3371
U.S.
Treas. Notes
8.875
07 -31 -87
200,000.00
5892
Fed.
Home Loan Banks
11.05
03 -27 -87
300,000.00
9477
U.S.
Treas. Notes
11.25
03 -31 -89
500,000.00
• 9553
U.S.
Treas. Notes
8.875
07 -31 -87
300,000.00
9553
U.S.
Treas. Notes
7.875
12 -31 -87
300,000.00
9553
U.S.
Treas. Notes
9.50
08 -15 -88
200,000.00
9564
U.S.
Treas. Notes
10.125
02 -15 -88
200,000.00
9564
U.S.
Treas. Notes
9.50
08 -15 -88
200,000.00
9573
U.S.
Treas. Notes
11.125
09 -30 -87
200,000.00
9573
Fed.
Farm Credit Banks
11.35
03 -01 -88
300,000.00
9573
U.S.
Treas. Notes
8.00
02 -15 -89
500,000.00
9594
Fed.
Farm Credit Banks
11.65
01 -23 -89
500,000.00
9594
U.S.
Treas. Notes
6.625
08 -15 -89
200,000.00
1466
U.S.
Treas. Notes
11.375
02 -15 -89
1,000,000.00
1903
U.S.
Treas. Notes
10.125
02 -15 -88
1,000,000.00
1903
Fed.
Farm Credit Banks
11.50
07 -20 -88
500,000.00
1903
Fed.
Farm Credit Banks
11.50
07 -20 -88
500,000.00
1903
U.S.
Treas. Notes
10.625
12 -31 -88
500,000.00
1903
U.S.
Treas. Notes
10.625
12 -31 -88
500,000.00
1903
U.S.
Treas. Notes
11.375
02 -15 -89
500,000.00
1903
U.S.
Treas. Notes
8.00
02 -15 -89
500,000.00
TOTAL
$9,200,000.00
Cl
RESOLUTION NO. 8445
PAGE Z
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the Treasurer be authorized to accept said securities as collateral and
that said collateral be deposited with the First Bank Minneapolis for safe-
keeping.
Adopted by the City Council this 13th day of January, 1987.
ATTEST:
Gary D. P otz
City Clerk
Paul L. Ackland
Mayor
•
• RESOLUTION NO. 8446
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM FIRST NATIONAL BANK
OF HUTCHINSON, MINNESOTA
WHEREAS, the First National Bank of Hutchinson, a City Depository, has
presented as collateral $2,000,000.00 as follows:
DESCRIPTION
RATE
MATURITY
AMOUNT
U.S. Treasury Notes T88
9.500
8 -15 -88
$ 500,000.00
U.S. Treasury Notes V88
8.125
1 -31 -88
1,000,000.00
U.S. Treasury Notes
7.125
3 -31 -88
500,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the Treasurer be authorized to accept said securities as collateral and
that said collateral be deposited for safekeeping.
Adopted by the City Council this 13th day of January, 1987.
ATTEST:
Gary D. Plotz
City Clerk
C,
J
Paul L. Ackland
Mayor
• RESOLUTION NO. 8447
RESOLUTION APPROVING SECURITIES FROM COLLATERAL FROM FIRST
NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE
HUTCHINSON UTILITIES COMMISSION
WHEREAS, the First National Bank of Hutchinson, a City Depository, has
presented as collateral $2,800,000.00 as follows:
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the Treasurer be authorized to accept said securities as collateral and
that said collateral be deposited for safekeeping.
Adopted by the City Council this 13th day of January, 1987.
Pau L. Ack an
Mayor
ATTEST:
Gary D. Plotz
• City Clerk
rl r
DESCRIPTION
RATE
MATURITY
AMOUNT
U.S.
Treasury
Notes
J87
10.500
6 -30 -87
$ 500,000.00
U.S.
Treasury
Notes
R87
9.750
1 -31 -87
500,000.00
U.S.
Treasury
Notes
R88
10.375
2 -15 -88
500,000.00
U.S.
Treasury
Notes
T88
9.50
8 -15 -88
500,000.00
• U.S.
Treasury
Notes
R89
6.875
5 -15 -89
800,000.00
TOTAL
$2,800,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the Treasurer be authorized to accept said securities as collateral and
that said collateral be deposited for safekeeping.
Adopted by the City Council this 13th day of January, 1987.
Pau L. Ack an
Mayor
ATTEST:
Gary D. Plotz
• City Clerk
rl r
• RESOLUTION NO. 8448
RESOLUTION APPROVING SECURITIES FOR COLLATERAL
FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION
OF HUTCHINSON, MINNESOTA
WHEREAS, the First State Federal Savings & Loan Association of
Hutchinson, a City Depository, has presented as collateral $3,976,626.46
as follows:
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the Treasurer be authorized to accept said securities as collateral and
that said collateral be deposited for safekeeping.
Adopted by the City Council this 13th day of January, 1987.
Paul L. Ackland
Mayor
ATTEST:
• Gary D. Plotz
City Clerk
DESCRIPTION
RATE
AMOUNT
GNMA
- Pool #50819
17.0
$ 119,516.00
FHLMC
- Guaranteed Cert.
10.25
247,000.00
FHLMC
- Pool #17035
12.5
366,629.00
FHLMC
- Pool #310001
Floating
873,990.40
• FHLMC
- Pool #160031
8.25
1,353,637.17
GNMA
- Pool #138273
11.0
1,015,853.89
TOTAL
$3,976,626.46
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the Treasurer be authorized to accept said securities as collateral and
that said collateral be deposited for safekeeping.
Adopted by the City Council this 13th day of January, 1987.
Paul L. Ackland
Mayor
ATTEST:
• Gary D. Plotz
City Clerk
0
0
RESOLUTION NO. 8449
RESOLUTION APPROVING SECURITIES FOR COLLATERAL
FROM FIRST BANK OF MINNESOTA OF HUTCHINSON, MINNESOTA
WHEREAS, the First Bank of Minnesota of Hutchinson, a City Depository, has
presented as collateral $300,000.00 as follows:
DESCRIPTION
RATE
MATURITY
AMOUNT
U.S. Treasury Notes
6.625
4 -30 -88
$200,000.00
Fed. Natl. Mtg. Assn.
9.85
7 -10 -90
100,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the Treasurer be authorized to accept said securities as collateral and
that said collateral be deposited for safekeeping.
Adopted by the City Council this 13th day of January, 1987.
ATTEST:
Gary D. Plotz
City Clerk
Paul L. Ackland
Mayor
RESOLUTION NO. 8450
DESIGNATION OF DEPOSITORIES OF CITY FUNDS
IN COMMERCIAL BANKS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the following named banks, which are authorized to do a banking
business in Minnesota, be and they hereby are designated depositories of the
Public Funds of the City of Hutchinson in the County of McLeod, State of
Minnesota, by the City Council of said City, for the term commencing January
2, 1987 for one year:
CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MINNESOTA
THE FIRST BANK OF MINNESOTA, HUTCHINSON, MINNESOTA
THE FIRST NATIONAL BANK OF HUTCHINSON, HUTCHINSON, MINNESOTA
THE FIRST NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA
NORTHWESTERN NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA
upon terms and conditions following, to -wit:
THAT this designation is subject to the right of said City of Hutchinson,
Minnesota, to modify, vacate, or revoke the same according to law, and also
subject to any depository agreement executed pursuant to Section 118.01, Min-
nesota Statutes of 1945 and Section 427.01, Minnesota Statutes of 1957, and
that said depositories shall pay on demand all deposits therein subject to
payment on demand, and
BE IT FURTHER RESOLVED:
THAT the City Clerk of the City of Hutchinson is hereby authorized and
directed to deposit in said banks in special funds to be known as "City of
Hutchinson" all monies that may come into his hands.
BE IT FURTHER RESOLVED:
THAT a copy of this resolution be filed with the City Clerk and each of
the banks so designated.
Adopted by the City Council this 13th day of January, 1987.
ATTEST:
Gary D. P otz
City Clerk
Paul L. Ackland
Mayor
RESOLUTION NO. 8451
DESIGNATION OF DEPOSITORY OF CITY FUNDS -
FEDERAL SAVINGS AND LOAN ASSOCIATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT First State Federal Savings and Loan Association, Hutchinson,
Minnesota, and Midwest Federal Savings and Loan, Minneapolis, Minnesota, are
hereby designated as an official depository of and for funds of the City of
Hutchinson up to the maximum designated by law.
Adopted by the City Council this 13th day of January, 1987.
ATTEST:
Gary D. Plotz
City Clerk
s
Paul L. Ack and
Mayor
•
RESOLUTION NO. 8452
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Polymer
5342.48
Sludge Treatment
Sewer
Yes
Nalco Chemical Co.
Scott Air Pac
1016.00
Personnel Safety
Water
Yes
Mid - Central Inc.
Meters - Water
5502.90
Replacement & Resale
Water
Yes
Water Products Co.
The following items were authorized due to an emergency need:
ITEM
COST
Date Approved: January 13, 1987
• Motion made by:
Seconded by:
PURPOSE I DEPT. I BUDGET I VENDOR
Resolution submitted for Council action
by:
J =-
0
RESOLUTION NO. 8453
RESOLUTION ACCEPTING $75,000 FROM THE
HUTCHINSON UTILITIES COMMISSION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON:
THAT a $75,000.00 transfer from the Hutchinson Utilities Commission
to the City of Hutchinson's General Fund is hereby accepted.
Adopted by the City Council this 13th day of January, 1987.
•
ATTEST:
Gary D. Plotz
City Clerk
•
Paul L. Ackland
Mayor
L
11
FQ
(612) 587.5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
December 17, 1986
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: HAZEL SITZ, PERSONNEL
W s.
a •,� � m � •� r• �. • • �' a �• • �
The Council requested additional information with the recommendation
for a 3.5% general salary increase for 1987-
Attached is a summary sheet showing
1. Name, number of hours worked per year, and present yearly earnings
for each regular employee.
2. The effect of an increase of 3 %, 3.58, and 48 on each employee's
earnings.
3. The PERA/FICA cost in addition to payroll. (PERA/FICA is from
10.5% to 12% of salary cost.)
In addition, you requested information on cost of insurance coverage
for employees. Present rates are as follows:
Single coverage (month) Family coverage (month)
Medical $55.61 $157.14
Dental 10.59 22.67
Life, LTD 11.00 (average) 11.00 (average)
TOTAL 77.20 per month $190.81 per month
Q.
SECTION OF CURRENT CONTRACT
Service to be performed:
1.1 Storage Facility Capacity
*Pay to city per unit
*If not responding in
30 minutes, other con-
tractor can be used.
1.2 Expires November 30
(Two -year period)
Towing Charges:
Type I - Vehicle on or
adjacent to public
. street /alley and
usual type of use.
Type I1- Not on or adjacent
to public street/
alley and unusual
towing; one truck
Type III- Require two tow
trucks.
2.1 7:00 A.M. - 6:00 P.M.
6:00 P.M. - 7:00 A.M. or
after 1:00 P.M. on Sats.,
Suns. & holidays
2.2 7:00 A.M. - 6:00 P.M.
6:00 P.M. - 7:00 A.M.
2.3 Type III
2.4 Rates based upon time
tow requested
2.5 Dolly Charge
• 2.6 Storage
First 24 Hours
Each addl. 24 Hours
2.7 City Admin. Charge per
Vehicle
CAR IMPOUNDING CONTRACT
PROPOSAL
MODERN
CONTRACT $ MAZDA SWANKE PLOWMAN'S
24 autos 3,500 -- Bid no
sq. ft.
$1.00 -- $2.00 changes
to present
X
contract.
$15.00 $12.00 $22.00
$20.00 $20.00 $29.00
$20 /Hour $29.00
$25 /Hour $33.00
$20 /Hour
$12.50
$15.00
$1.50
$1.00 $3.00
$3.00
$2.00 $4.00
$1.00
$2.00
Nv7
CAR IMPOUNDING CONTRACT
PAGE 2
SECTION OF CURRENT CONTRACT
CONTRACT $
Duties of Contractor
Specifics:
3.3
Tow truck not yet hooked
to car
$3.00
Wheels off ground but not
yet towed
$5.00
4.
Tow Truck Operator I.D.
5.
Storage Of Impounded Vehicles
6.
Release Form
7.
Nondiscriminatory Practices
8.
Performance Bond
9.
Insurance
10.
Indemnification
11.
Termination
12.
Successors And Assigns
13.
Whole Agreement
MODERN
MAZDA
SWANKS
$15.00
0
PLOWMAN'S
L]
PUBLISHED IN THE HUTCHINSON LEADER
TUESDAY, DECEMBER 16, 1986
PUBLICATION NO. 3639
NOTICE OF ADVERTISEMENT
FOR PROPOSALS ON CAR IMPOUNDING CONTRACT
TO WHOM IT MAY CONCERN:
The City Council of the City of Hutchinson will receive written proposals
in the office of City Clerk until 1:30 P.M., December 22, 1986 for services
commonly known as "car impounding."
For more detailed description of these car impounding services you may
obtain a copy of the most recent car impounding contract from City Adminis-
trator Gary D. Plotz, City Hall, Hutchinson, Minnesota.
Proposals for car impounding services are requested to meet or exceed
the aforementioned car impounding contract, Sections 1 through 13. Proposal
received by the city shall specify any decrease or increase of the service(s)
• formerly provided under said contract, and any proposed changes in charges.
No specific proposal format is being provided by the city, other than the
guideline aforementioned.
The City Council reserves the right to reject any or all proposal(s),
or any portion thereof.
Proposals will be opened at 2:00 P.M. in the Council Chambers of City
Hall at Hutchinson, Minnesota on December 22, 1986.
Dated: December 11, 1986
0
uN,O Qom"
Gar D. P1 z
City Clerk
_JJ
CITY OF HUTCHINSON, MINNESOTA
CAR IMPOUNDING CONTRACT •
AGREEr04T made as of December 1, 1984, between Plowman's Inc., hereinafter
referred to as Contractor, and the City of Hutchinson, hereinafter referred to
as City.
The City and the Contractor hereby agree that the Car Impounding Contract
entered into between the City and the Contractor on the 1st day of December,
1979, and currently on file at the office of the City Clerk of the City of Hutch-
inson, City Hall, Hutchinson, Minnesota, shall remain in full force and effect
during the time period from December 1, 1984, to November 30, 1986. None of the
terms of the December 1, 1979, Car Impounding Contract between the City and the
Contractor shall be altered, changed, deleted, or amended during the period from
December 1, 1984, to November 30, 1986, without the mutual consent of the City
and the Contractor.
Dated: November 13, 1984
CITY OF HUTCHINSON
BY Z•
Mayor
BY 4L:14rJ\FC44t
City` lerk
PLOWMAN'S, INC.
President
i
BY
i
Secretary
0
C
X
f
U
(612) 587 -5151
Jff-,JH3U7CHINSON. ITY OF HUTCHINSON
WASHINGTON AVENUE WEST
MINN. 55350
December 17, 1986
MEMORANDUM
TO: MAYOR AND CITY COUNCII,
At the Mayor's request, an Errployee Educational Incentive caMittee
was established and met several times in the past few months.
Members of the carmittee were Dick Phillips (3M), Roger Haggenmiller
(School), Mayor Ackland, Gary Plotz, and Hazel Sitz.
Input was sought fran all departments and notices cancerning
development of the draft policy were provided for erployees.
It is the consensus of the cannittee that the attached draft policy
is now ready for consideration by the City Council.
•
educat wd3
CITY OF HUTCHINSON,MN
EDUCATION POLICY - DRAFT - DECEMBER, 1986
A. TRAVEL, CONFERENCES AND SCHOOLS (less than one week in duration)
Continue existing policy, which is to consider each special request on an
individual basis. Training which is required for maintenance of
licenses, certification, etc., is paid by the city.
B. MAJOR TRAINING OR SCHOOLING (more than one week in duration)
Training or schooling involving more than any portion of five days shall
follow these procedures and guidelines:
1. An employee request must be presented to the supervisor. Thereafter
the request (approved or disapproved by the supervisor) is forwarded
for consideration by the city administrator. For budgetary reasons
the requests are suggested to be submitted by July 1 of each year
for the following year's use.
2. Expense reimbursement requests must meet the following guidelines:
a. The course or overall program must be "work related ".
b. Expenses paid will be limited to tuition and books (no travel
or food).
C. Expenses are not reimbursed until submittal of a verification of
successful completion of any particular course or unit.
d. Major educational programs costing over $1,000 require a
committment from the employee to remain with the city for
at least two years or to reimburse city costs.
e. Payment for expenses is not "retroactive" prior to adoption of
this policy.
3. Additional compensation following successful educational advancement
is not required; however, educational efforts may be one of several
considerations in awarding merit in departments citywide.
6-
•
•
J
9
1]
0
r (612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCH)NSON, MILAN 55350
M E M O R A N D U M
DATE: January 7, 1987
TO: Mayor and City Council
---- -- -- ------ --- ------ -- -- ---
FROM- Doug Meier (Motor Pool)
------------------------ - - - - --
SUBJECT: —Purchase recommendation for a used 1982 or newer ,sirjgjg —
axel flatbed truck
Bids for a 1982 or newer, single axel flatbed dump truck were received
at City Hall on December 29, 1986, and opened at 2:00 p.m. the same day.
The results of those bids were as follows:
Plowman's Ford, a 1986 Ford truck at a cost of $29,350.00. No trade -in
allowed.
Johnson Motors, Glencoe, a 1983 International truck at a cost of $18,917.00,
less a trade -in allowance of $1,000.00 for a total cost of $17,917.00.
Mack Truck, Mankato, a 1982 Mack Mid -liner at a cost of $19,850,00 less
trade -in allowance of $3,000.00 for a total cost of $16,850.00
There was total of 15 sets of vehicle specifications sent to various
dealers and three dealers returned bids.
The city offered a 1971 Chevrolet flatbed dump truck for trade or
out right purchase. A few interested parties stopped by the City Garage
and after inspecting the vehicle they chose not to submit a bid.
It is my recommendation that the bid submitted by Mack Truck be accepted
and also that the 1971 Chevrolet truck be traded at this time.
2 concur with the above memo. For budget purposes we estimated
replacement value to be $20,000.00. This is the last of 1986
replacement vehicles.
Ralph Neumann
BID TABULATION
CITY OF HUTCHINSON
PROJECT Used 1982 or Newer Single Axel Flat Bed Dump Truck
DATE December 29, 1986 - 2:00 P.M.
BIDDER
SURETY
AMOUNT
DELIVERY
Johnson Motors, Inc.
Glencoe, MN
X
$18,917
1,000 Trade-In
1983 IHC
Mankato Mack Sales*
Mankato, MN
X
$19,850
3,000 Trade-In
1982 Mack
Plowman's Inc.
Hutchinson, MN
X
$29,350
No Trade -In
1986 Ford
*Bid submitted at 1:43 P.M.
instead of 1:30 P.M. deadlin
.
•
•
E
__P
(612) 587 -5151
yarcy' CITY OF HUTCH /NSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M 0
DATE: January 7, 1987
TO: Mayor and City Council
FROM: Director of Engineering
RE: Demolition for Lot 7, Block 42, N 1/2 City
Emma Lake Property
The following demolition bids were received on December 29, 1986:
Juul Contracting Company $1,650.00
Ed Rettman Excavating $2,295.00
Diamond 5 Wrecking, Inc. $3,200.00
• I recommend awarding a contract to Juul Contracting Company in the
amount of $1,650.00.
��owli z�� sf-e
Marlow V. Priebe
Director of Engineering
MVP /pv
e-F,,
BID TABUTATION
CITY OF HUTCHINSON
PROJECT Demolition /Removal of House
DATE December 29, 1986 - 2 :00 P.M.
BIDDER
SURETY
AMOUNT
DELIVERY
Diamond 5 Wrecking, Inc,
Hutchinson, MN
x
$3,200
Demolition
Begin 1/5/87
Complete 1 /15
Juul Contracting Co.
Hutchinson, MN
x
1,650
Demolition
Includes discci
ing water se
Ed Rettman Exca vating
Hutchinson, MN
x
2,295
Demolition
Begin 7 days fi
award of bid.
•
37
mect-
.ce.
'om
(612) 587.5151
JW1 CITY OF HUTCHINSON
WASHINGTON AVENUE WEST
TCHINSON, MINN 55350
M E M O
DATE: January 7, 1967
TO: Mayor and City Council
FROM: Director of Engineering
RE: Water Supply
Gopher Campfire Sanctuary
Attached are the three bids received for installing a well at the sanctuary:
LTP Enterprises, Inc. $7,365.00
Electrical Hookup Cost is Extra
Flow Rate of 150 g.p.m.
• Ben Erwin Well Company $5,376.00
Electrical Hookup Cost is Extra
Flow Rate of 100 g.p.m.
Verbal Alternate proposal of 15 feet of screen for
150 g.p.m. flow, the cost would be $5,606.00
Thein Well Company, Inc. $6,770.00
Electrical Hookup Cost is Extra
Flow Rate of 200 g.p.m.
Alternate Bid for 100 g.p.m. - $5,770.00
Thein, also, gave an alternate proposal for treating existing well to bring
it back to 100 g.p.m. production at a cost of $2,900.00. In the event it is
found that the casing would have to be relined, it would be approximately
an additional $2,000.00.
• Marlow V. Priebe
Director of Engineering
MVP /pv
CC: Skip Quade
Virgil Voigt
G_
ummH yr�LL coo
ROUTE 1 BOX 203 (HWY 71 ACROSS FROM RINOO LAKE)
SPICER, MINNESOTA (012) 700.2111
January 7, 1987
Mr. Marlow V Priebe
Director of Engineering
City of Hutchinson
37 Washington Avenue West
Hutchinson, Minnesota, 55350
WELLS - PUMPS
SALES — SERVICE
Since 1893
•
RE: Gopher Campfire Sanctuary
Dear Mr. Priebe:
We are pleased to provide the attached proposal for your consideration.
Please also consider the following alternative:
1)
100 GPM production well with 101 of
screen -
$ 5,770.00
2)
Chemical treatment of the existing
well to
•
bring production back to 100 GPM -
estimate -
2,900.00
We look forward to providing our services to you.
Sincerely,
THE WELL COMPANY
Peter 6' Thein, MWC
PJT /lr
OTHER LOCATIONS: CLARA CITY, MN 54222 (612) 247 -0207 • ROCHESTER, MN 55901 (507) 200.5554 1 �
•
•
PROPOSAL FORM
CITY OF HUTCHINSON
WATER SUPPLY FOR GOPHER CAMPFIRE SANCTUARY
It is proposed by the City to have a well drilled to provide a water supply
for GOPHER CAMPFIRE SANCTUARY. Flow rate desired is 200 g.p.m., minimum
rate acceptable is 100 g.p.m. Well to be 6" in diameter with a plastic
casing. Depth to be considered is 230 feet. Top to be grouted in 30' and
well to be developed out. Stainless steel screen to be a minimum of 10
feet.
230' Well Complete with 15 Feet of Stainless Steel
Screen, Producing ?nn g.p.m.
Additional Cost Per Foot in Excess of 230 Feet
Pump with Stainless Steel Barrel:
Make Aermotor
Size 5 H.P.
Cost Includes Labor to Install
Cost for Drop Pipe
TOTAL---------- ----- --
Firm:
g 4,770.00
14.00
.00 ii
-- - - �� O
-$ 5.770.00
(Company *lame
By:
Title:
Date:
F
PROPOSAL FORM
CITY OF HUTCHINSON
WATER SUPPLY FOR GOPHER CAMPFIRE SANCTUARY
It is proposed by the City to have a well drilled to provide a water supply
for GOPHER CAMPFIRE SANCTUARY. Flow rate desired is 200 g.p.m., minimum
rate acceptable is 100 g.p.m. Well to be 6" in diameter with a plastic
casing. Depth to be considered is 230 feet. Top to be grouted in 30' and
well to be developed out. Stainless steel screen to be a minimum of 10
feet.
2301 Well Complete with /Q Feet of Stainless Steel 2�[ f 0�
Screen, Producing /00 g.p.m. $ d dt6e/• '
Additional Cost Per Foot in Excess of 230 Feet
Pump with Stainless Steel Barrel:
Make 5��1
Size
Cost Includes Labor to Install
Cost for Drop Pipe
TOTAL-
$ Ze 50
11
s
r N7 LrCf'j %�fO� �/ Firm:
(Company Name)
By:
�hAs� O1 oC30 /iD Title:
Date: .37% z, Y� •
it � �
PROPOSAL FORM
CITY OF HUTCHINSON
WATER SUPPLY FOR GOPHER CAMPFIRE SANCTUARY
It is proposed by the City to have a well drilled to provide a water supply
for GOPHER CAMPFIRE SANCTUARY. Flow rate desired is 200 g.p.m., minimum
rate acceptable is 100 g.p.m. Well to be 6" in diameter with a plastic
casing. Depth to be considered is 230 feet. Top to be grouted in 30' and
well to be developed out. Stainless steel screen to be a minimum of 10
feet.
230' Well Complete with 1_ Feet of Stainless Steel
Screen, Producing 15n g.p.m. $-514n n0
Additional Cost Per Foot in Excess of 230 Feet
Pump with Stainless Steel Barrel:
• Make Berkeley
Size 6S2ALL (5 H.P.)
Cost Includes Labor to Install
Cost for Drop Pipe
TOTAL--- ------
$ 20.00
��
$420.00
$7365.00
Firm: LTP Enterprises. Inc.
(Company Name)
By: Sherman (Bill) Field
Title: Manager
Date: 1 -5 -1987
•
BERKELEY PUMP COMPANY
FB �E R K E: L E Y 1 SUBMERSIBLE TURBINE PUMPS
6" AND 7" BOWLS
m PERFORMANCE CURVES
CURVE 2500
DATE 1 -1312
PAGE _ 1.61
RUPafm6
Caw 2500 1.61
DW" 6-Y7R
{�4
•
tMM
���
/•rY JW MULTI SW'F�
tWY
I
Rlex.
trr"T_ 3157 Two
T -3232 u•.......
air
X15/16" Ml //32'
FULL
WE.
MIN
O
Na"
ANN
•��ci.:n
MOM
A'�Y�..Lgq
I'
11fR�
L
` C!
NRM
-I
Ste
__.
is
_
1
{�4
WE.
MIN
O
Na"
ANN
•��ci.:n
MOM
A'�Y�..Lgq
I'
11fR�
L
` C!
NRM
Rio
A
FAgYmCI
����f0N✓tiN�
�O
• • • u • _
CIF
`...
• ..`) r l
{�4
LeFevere
Lefler
• Kennedy
O'Brien &
Drawz
� 14�d,..ioual
ww...
2000 First Bank Place West January 5, 1987
Minneapolis
Minnesota 55402
Telephone (612) 3330543
Telecopier (612) 3330540
Clayton L. LeFevere
Herbert P. Lefler
J. Dennis O'Brien
John E. Drawz Mr. Gary Plotz
David J. Kennedy Administrator
John B. Dean City of Hutchinson
Glenn E. Purdue
Richard J. Schieffer 37 Washington Avenue W.
Charles L. LeFevere Hutchinson, MN 55350
Herbert P. Lefler III
James J. Thomson, Jr.
Thomas R. Galt Dear Gary:
Dayle Nolan
Brian F. Rice
John G. Kressel Enclosed for your information is a copy of a Sample
Lorraine S.Clugg Policy on Gifts.
aes M. Strommen
Id P. Jordan H. Batty m If you have any questions, please call me.
Kurt J. Erickson
William R. Skallerud Sirerely yours,
Rodney D. Anderson
Corrine A. Heine
David D. Beaudoin Paul E. E. Rasmussen
Steven M. Taken Dayle Nolan
DN:kk
Enclosure
9 -,iiI9
SAMPLE POLICY ON GIFTS
Positions may not be used to secure special privileges or
exemptions for employees or others. Specifically, employees will
not, on behalf of themselves, their relatives, colleagues or
their relatives, solicit or accept any gifts, gratuity, loan,
reward, discount, valuable favor, or any such thing of value
which is sought or offered on a basis reasonably considered to be
related to city employment. The intention of this policy is that
employees must refrain from soliciting or accepting, unless
similarly available to members of the general public, any free or
discounted goods, products, or services from any vendor, manufac-
turer, distributor or merchant, and that this prohibition includes,
but is not limited to, tickets to sporting events, and theaters.
This policy does not apply to the unsolicited acceptance of a
meal or the like which is incidental to a specifically scheduled
business meeting related to. city business.
0
0
CJ
q_'1'
(612) 587 -5151
;v�rcH' CITY OF HUTCHINSON
3? VV.ASHINGTON AVENUE '✓VEST
M E M O R A N D U M
DATE: January 7, 1987
TO: Hutchinson City Council
FROM: Gary Plotz
SUBJECT: INPUT FOR CONSIDERATON OF PROPOSED GIFT POLICY
The City received the proposed gift policy from Dayle Nolan on
Tuesday, January 6th and it was discussed at considerable length at
our Wednesday morning staff meeting. It was also subsequently
distributed to the directors Wednesday afternoon and additional
comment invited.
All of the Directors present plus the Personnel Coordinator requested
that the following views be summarized and reported to you:
1. Whatever policy is established on gifts that it would be
applied to council members and employee, alike
2. That the policy permit small gestures of goodwill that
typically happen in the private sector, examples may include
a box of candy at Christmas, plants anually at Christmas to
employees, calendars, pens, etc. In addition, caps to
maintenance workers and cookies to transit drivers were
cited. Another example is when elected and appointed
officials attend the League of MN Cities Convention public
officials and employees generally do attend hospitality
rooms. Under the current proposed policy a strict
interpretation may easily prohibit such activity.
3. The Directors feel it may be essential to physically look at
major equipment prior to drawing specifications or bidding
major equipment. This was done several years ago on one or
more of the major pieces of equipment in the existing waste-
water treatment plant, fire equipment, and more recently
done before adjusted specifictions on the new wastewater
treatment plant.
The directors request your consideration of the above in your
deliberations.
Although, the proposed policy is relatively strict I have been
informed by Dayle Nolan, based on her knowledge of other cities, that
the proposed policy is workable and reasonable.
Perhaps some additional language would improve it further depending on
your feelings on areas #2 and #3 above.
For your information, this policy was developed by Dayle Nolan as part
of a continuing effort to make employees increasingly accountable in
the future, and not to discriminate among departments. The Mayor has
placed it on the agenda for discussion purposes. q_ �1
(612) 587.5151
Hv�cy' CITY OF HUTCH /NSON
• 37 WASHINGTON AVENUE WEST
P- L/ CH!NSON. MINN 55350
M E M O R A N D U M
DATE: January 6, 1987
TO. Mayor and City Council
FROM: Ralph Neumann
------------------------ - - - - --
SUBJECT: — MOtorPsol AeOacageni YeYuc]as— — — — — — — — — — — — — —
Permission is requested to write specifications and advertise for bids
on the following vehicles which were approved at the 1987 budget hearings.
Park Department Skidsteer Loader
Park and Recreation Utility Vehicle
• Police Department: 2 Patrol Cars
The 1986 Cushman Refuse Vehicle's hopper has 25 percent more carrying capacity
Two -cu yd hopper is made of roto - molded, crosslinked polyethylene to end rust.
ENERGY CONSERVATION -LOAN ASSISTANCE
The City of Hutchinson has made available certain funds for
low- interest, energy conservation loans on existing
building from its Revolving Loan Fund. Eligible borrowers
are business entities in Tax Increment Areas I, II, and III
(see attached map) if they are building owners or tenant
operators, providing the lease is for at least as long as
the term of the note (up to three years).
Prior to applying for a loan with the City of Hutchinson,
an energy audit will be conducted under the direction of
the Energy Council of the City. Bids will be secured and
a loan application may then be forwarded to Hutchinson
Community Development Corporation (HCDC) acting for the
City. After review and approval of the loan, work must be
completed and a certificate of "Satisfaction of Completion"
signed by the borrower, contractor, and CEC and forwarded
to HCDC before proceeds of the loan will be dispersed.
II. GENERAL GUIDELINES
A. Source of Loan - Revolving Loan Fund, City of
Hutchinson
B. Amount of Loan - 85% of energy - related costs of a
project may be applied for with a minimum loan of
$1,000.00 and a maximum loan of $5,000.00.
C. Term - Up to three years
D. Interest Rate - 3 -3/4% per annum
E. Origination Fee - 1% of loan, due at closing
F. Fees - All fees for filing, credit check, and servicing
of loan (service fees of $2.00 per payment will be
assessed) will be paid at the time of closing the loan.
WMENRIMINW(WINq
A. Collateral may be waived under certain conditions.
B. Other loan requirements or conditions may be required
by HCDC.
C. Eligible costs - Only items determined to be energy
conservation related will be approved, i.e.:
1. Contractor's labor
2. Material
3. Architect's fees - energy related portion
only
4. Energy audit fees, if any
D. Ineligible costs:
1. Refinancing existing debt
2. Sweat equity - payment for applicant's
own labor
3. Improvements made prior to the approval
of the loan
E. If tenant, landlord's approval must be obtained.
��r
IV
A. Applicant requests energy audit from CEC located at
the Utilities office, phone
B. CEC determines energy improvements.
C. Two or three construction bids /quotes are obtained
by applicant.
D. "Application, City of Hutchinson - Energy Improvement
Loan Program" and "Memorandum of Understanding" forms
are forwarded to HCDC.
E. Approval in writing by HCDC.
1. Credit check when applicable
2. Installment Promissory Note
3. Guarantee
4. Forward documents to City
5. County filing of documents by City, if
applicable
F. Building permit, if applicable, is obtained from City.
G. Construction begins.
H. Upon completion of construction, a signed "Certificate
of Satisfaction" by contractor and CEC is forwarded to
HCDC.
I. "Building Inspection Certificate" completed.
J. Contractor(s) to furnish the necessary lien waiver.
K. Loan proceeds are advanced.
L. Repayment is made as per loan agreement.
•
•
C�
City of Hutchinson - Energy Improvement Loan Program
• APPLICATION
I. APPLICANT INFORMATION
APPLICANT'S NAME:
NAME OF BUSINESS
BUSINESS ADDRESS:
BUSINESS PHONE:
TYPE OF BUSINESS:
OWNER TENANT
NUMBER OF YEARS OPERATING AT PRESENT BUSINESS ADDRESS:
YEARS
BANK REFERENCE:
HOME ADDRESS: PHONE:
! II. PROPERTY INFORMATION
LANDLORD (NAME): PHONE:
ADDRESS:
LEGAL DESCRIPTION OF PROPERTY TO BE IMPROVED (VERIFIED
BY REAL ESTATE TAX STATEMENT):
IF LANDLORD OF PROPERTY IS DIFFERENT FROM APPLICANT,
DOES THE LEASE EXTEND FOR THREE OR MORE YEARS OR FOR THE
TERM OF THE LOAN?
YES NO
DOES THE BUSINESS OCCUPY THE TOTAL BUILDING?
YES NO
IF YOU ANSWERED "NO" TO THE ABOVE, WHAT
PERCENTAGE DOES IT OCCUPY? PERCENT.
WHAT OCCUPIES THE BALANCE OF SPACE?
III. DESCRIPTION OF IMPROVEMENTS
EXTERIOR:
INTERIOR:
IV. COST OF IMPROVEMENTS
V
BID /QUOTE NUMBER
1. NAME OF CONTRACTOR:
BID: $
2. NAME OF CONTRACTOR:
BID: $
3. NAME OF CONTRACTOR:
BID: $
CONTRACTORS' BIDS ARE TO BE ENCLOSED.
BANK INFORMATION (IF ADDITIONAL LOANS WILL BE USED TO
COMPLETE PROJECT)
NAME OF BANK: -- - - - - -- -- - - - - - -- __
ADDRESS: PHONE:
PROJECT'S TOTAL COST: $
BANK'S PARTICIPATION: $ _
COMMERCIAL LOAN OFFICER'S SIGNATURE
•
•
0
VI. CERTIFICATION OF ENERGY AUDIT BY CEC
CEC'S SIGNATURE DATE
VII. TO THE BEST OF MY KNOWLEDGE, THE ABOVE IS TRUE AND
CORRECT.
APPLICANT'S SIGNATURE DATE
VIII. I HAVE READ ITEMS I -VII.
HCDC - Form EA, 1987
LANDLORD'S SIGNATURE DATE
MEMORANDUM OF UNDERSTANDING
I, the undersigned, have read and understand the document
entitled "Application, City of Hutchinson - Energy Improvement
Loan Program" and accept the terms and conditions therein.
I further understand that any inspection made by the City Energy
Coordinator is for the purpose of determining the applicant's
eligibility under this program and is not intended to represent
or warrant the condition of the premise.
I further understand that making application in no way insures
approval of my loan or guarantees funding.
I understand that "approval" means specific, written approval
from Hutchinson Community Development Corporation acting for the
City of Hutchinson and my bank (if applicable).
I understand any work performed prior to specific written
approval from both the City and the bank (if applicable) will be
considered ineligible unless otherwise waived in writing by HCDC.
I understand payments on the loan start 30 days from the issuance
of loan proceeds.
APPLICANT'S SIGNATURE DATE 0
LANDLORD'S SIGNATURE DATE
(IF TENANT OPERATOR)
•
•
CERTIFICATE OF COMPLETION AND SATISFACTION
We, the undersigned, certify that all work as described in
"Application, City of Hutchinson - Energy Improvement Loan
Program" dated has been completed and the
names of the parties contained herein are agreeing to this
completion and are satisfied with the project as agreed.
CONTRACTOR'S SIGNATURE DATE
CONTRACTOR'S SIGNATURE DATE
CONTRACTOR'S SIGNATURE DATE
CEC'S SIGNATURE DATE
HCDC - Form EC, 1987
Name INSTALLMENT PROMISSORY NOTE I LAW Rena %
Fo, value reoaived. M undeme,nod 111 those then or. lomnl ono severs Yl Wrwm bl n pry n tai oral of Dose Dan
assn fee
TNa Ron sewn ea«e
INe'Tlank"1, a ib.slier in . aWaweete. 1 au,
or at any other place deeipsewd at any time In witkm, by the heady houses, in Initial m«ry of M Nnlm raw at Americo, M pNnolpd ewer of III Dr
DolWe f l I,
topmer with interest lulculaud n M bade of acnM days Mired and a Coy yawl On tai vnooid WWI" hones, from ON der
hareof until this Now is sully pad at M following raw:
❑ an anrwal ram of %;
❑ a
storable manual rab pual to % abets the Prme Rate IM win
"Prime Rate" mum the rate Wtu,,y announced by
it= bona to from al ib print cowl:
❑ a -,,,able rate equal to —% above the FICB Landing Ran IM him
"FICB Lewin, Rate' mrnl me rate of marmt announced road, month by ale Federal
Inurmadiate Credit Bank of $t. Paul to e9noultuW credit companies under M Faderal
Form Credit Act of 1971. a amended);
❑ a vuuble annual rate aoual to %in worm of the Discount Raw (Me
term "Orwount Rate" means M discount rate on 9&dw commercial paper in ethic, from
time to time at tai Federal fi r Bank of Minneapolis, including any a «sharp dt ml;
❑ other'
If this now aviderca a variable rats Ion, M haltering Woviltum NMI also eppy:
1. 11 me $100,000 aeamWion for M wavily low does not apply and M Narrowly is not a far
po mm, the wmnwl ran of Interval h. WWI many acrd ❑ %
❑ a me that in % in awe W this Missouri Ron.
2. The annual rats of invest NMI maw be lots thn %.
1 This note shall Ina the srse raw of notion outer n bwurmn due r tea in effect on the Des
Dam unless me $100,000 exemption to the usury law applien to M Ion evidercr by she
nob and different wrwV mmb have Inn made brawn M Berk and the LKWwst oe&
a. The ate of interest Mull initially be dewrmined as of tha4an hanof arms NMI MmtW
ale adjusted. ❑ daily on M sane day tai Indae Ron ahmpn: ❑ dimly in M
day Idlowing me day the index Ram kmangee; ❑ monthly. M rate 1« my ghm
month depending on M India Ram for mw Ian day of the immodestly WondiKmmlh;
❑ monthly. on M dry of sWm canrsdar moons, with
M ram brim, determined bared n M Indoor Mat in ~ on M dry of ahr s ; «.
❑ a follows:
19
The undersiPmed Wminummi r pay prewbM and inert r fokm: w
❑ Principal and inwiona l In par tool in o0macutiw imWf
mmm of f ech, bprnup . 79 —.
wd on M some day of saah tharuflar until
19 —, warn tai Mier mpaid WIrciPM wd W
cried and unpaid initial Harass, shed bcrr des and povable. Eakin nal amWlmmL
when pied, NMI br applied find m Payment Of asnnd mwra and M bdi M kwmi atoll
be applied in reWatgn of Principle.
❑ Principal only mW be Wooden c«marutivs imWlmmu of
f each, bairwM 119-1
wd n Ose manse dry d OVA 2e foanal
. 19 _� Mat M wain wood PrnCk" ale,
Incomes des and prydale. nuns this eprur hem Wan b tern Y Pryers ❑ on M
armmn days r Win" ❑ r IWloea:
abo n drwW.
❑ hinclpM ehY In pYd r to9elaa:
19-
f n 19-
f an 19—
Interest that ar+aM town terse m tone is a"" ❑ n M now days a principal
Ela (efficient:
. and also an deed.
As used herein, "Den Dime mew 9n Wat foobwilf den haeW Im lnfbsm R In M UMd W W
MawiW date ail Utah *WNW dye W ear,U of rpeeme ML
rend ❑ Taw ten is 9-0
The term "Index Raw" rnauu M Prime Rome, M FICB L.oadn9 Ran, M Diecoselt Ran. U The now sm reed. U TAY war Y err
« M rate described in M •'oily" paragraph, r applicable.
THIS NOTE IS SUBJECT TO THE ADDITIONAL PROVISIONS SET FORTH ON THE REVERSE SIDE XEREOF,
Address of Brrowar,
purpose of t.O m,
MBA32 (Rev. 3/81) ueaauo euuraaas co.. ea rasa. ow aan see.ns.net
X
x
11
t
............................
...................................... .................19............
GUARANTY
In consideration of the sum of One Dollar to me paid by the .................
...................... ...............................
• (hereinafter called the Bank), the receipt whereof is hereby acknowledged, and further In consideration
of the credit given and hereafter to be given by said Bank to ........................................... ...............................
(hereinafter called the Debtor), I hereby guarantee to the Bank, its assignees and transferees, the pay-
ment at maturity of all promissory notes, certificates of deposit, checks, draft@, acceptances, overdrafts
and other indebtedness of whatsoever nature upon or for which the Debtor is or may hereafter become
obligated to the Bank, whether as maker, acceptor, drawer, endorser, guarantor, surety or otherwise, and
all notes or other evidences of indebtedness or liability heretofore or hereafter purchased or acquired from
said Debtor by said Bank and endorsed by said Debtor to said Bank, with or without recourse, whether
said notes or other evidences of indebtedness or liability so made or so incurred or so purchased and ac-
quired be retained by said Bank or transferred before or after maturity, with or without recourse.
I waive notice of acceptance of this guaranty by the Bank as to present and future obligations, in-
debtedness and liability of the Debtor to the Bank of the character aforesaid; and I waive presentment,
.demand, protest, notice of protest and notice of dishonor as to each and all items constituting the indebt-
edness or obligation hereby guaranteed. No renewal or extension of the time of payment of any such
item shall affect my liability hereunder, whether made before or after written notice of revocation of this
guarantee is given.
This guarantee is given by me without regard to any security or otherwise, and shall be effective as
to any of said notes or other evidences of indebtedness or liability as if no other guaranty or security had
been given therefor. I authorize the Bank to forward any and all collsterals which it may from time to
time hold as security for the indebtedness hereby guaranteed, to the Debtor for collection and remittance
or for credit. I agree that no exchange, release or surrender of any such collaterats and no release or
•discharge of any party liable thereon shall affect my liability on this guaranty. I waive all rights of sub-
rogation to any securities and remedies of the Bank until the entire Indebtedness of the Debtor shall have
been fully discharged.
This is an absolute and continuing guarantee and is not conditioned upon any other person or party
signing the same. It shall as to me continue in full force and effect notwithstanding the death, with-
drawal or release of any co- guarantor or co-surety, both as to obligations of the Debtor then existing of
the character here guaranteed and. /or thereafter created.
My liability hereon shall not exceed. ................................................................................................. ..Dollars
($ ..................... ) principal, together with interest which may accrue thereon, although the notes or other
evidences of indebtedness or liability of said Debtor to the Bank and for the notes or other evidences of
indebtedness or liability so purchased or acquired from said Debtor by said Bank may exceed said amount.
Said Bank, without notice to me, may elect which specific notes, indebtedness or liability this guaranty
shall apply to, and from time to time may change its election.
In case of default in the payment of any indebtedness or liability guaranteed hereby, there shall be
added to such indebtedness or liability, and we will pay, all expenses, coats and attorney's fees incurred
by the Bank either in collecting or attempting to collect the same or any sums payable hereunder.
My liability on this guaranty shall remain in full force and effect until written notice of revocation
or written notice of my death shall have been actually received by said Bank, and such notice shall not
affect my liability hereunder as to any and all obligations and indebtedness of the Debtor created before
the receipt of such notice, and any renewals thereof. Nothing shall affect my liability or the liability of
my heirs, executors, administrators and assigns on this guaranty except the receipt of such written no-
tice or the cancellation and surrender of this guaranty by the Bank.
• It is agreed that the provisions hereof shall inure to the benefit of the transferees and assigns of the
Bank to the same extent as if they had been named herein as parties entitled to the benefit hereof, and
that the provisions hereof shall apply to and bind the heirs, executors, administrators, successors and
assigns of each of the signers hereof.
IN WITNESS WHEREOF I have hereunto set my hand and seal this .................. ............................day
of........................................ ............................... 19..........
(612) 587 -5151
f/UTCH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
- � HUTCHINSO'V, MINN. 55350
January 7, 1987
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: GARY PLOTZ, CITY ADMINISTRATOR+nd
HAZEL SITZ, PERSONNEL COORDINATOR it-
SUBJECT: POSITION CLASSIFICATION /PAY PLAN FOR 1987
Attached is a draft of the Resolution which is used to adopt the Position
Classification /Pay Plan each January.
The recent Council action extending the longevity for police officers has been
incorporated into section 3 -c on page 2 of the Resolution.
There are other proposed changes which, if enacted, would become a part of the
Resolution as well. (See attached correspondence.)
1. Grade classification reviews for Fire Marshall and Building Official.
(Review was done by committee in summer 1986, and Council deferred action
until January 1987.)
Both positions are presently rated "Grade F". The committee felt that the
higher "Grade E" is more appropriate, after review of job requirements.
Changing grade does not necessarily require a rate change for the
incumbents; however, both positions are rated similarly in total
responsibilities. Proper application of job classification principles
would keep both positions in the same pay grade.
2. Grade classification review for Chief Wastewater Plant Operator.
(Review was done by committee in summer 1986, and Council deferred action
until a later time.)
Does the council wish to consider this now, or wait until later in the
year?
3. Requested grade classification review for Arena /Pool Manager.
Park /Recreation Director has requested this position be reviewed. It is
recommended this be done by the review committee in January, with Council
consideration of any change taking place before this summer.
u. Requested grade classification review for part time Police Dispatchers.
This request was presented several months ago but has not yet been
discussed. Since this involves part time positions, it is recommended that
• the City Administrator and Personnel Coordinator study the request and
arrive at an appropriate grade level.
A recommended change in the text of the Position Classification Assignment
Table (page 3) states that regular part time positions will be assigned
according to responsibilities at the discretion of the City Administrator.
9- y>
RESOLUTION No. 8455
RESOLUTION ADOPTING POSITION CL.ASWICATION
• ASSIMMT TABLE EFFECTIVE JANUARY 1, 198T
WHEREAS, the City Council has considered the existing classification of
positions for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted.
All positions covered by this Resolution shall be grouped in grades having a
definite range of difficulty and responsibility. For each position there
shall be a title; and there shall be shown examples of work which are
illustrative of duties of positions, as well as requirements as to knowledge,
abilities and skills necessary for performance of the work; and a statement of
experience and training desirable for recruitment into a position.
A. Allocation of New Positions.
When a new position is created for which no appropriate description exists or
when the duties of an existing position are sufficiently changed so that no
appropriate description exists, the City Council after recommendation of the
Personnel Coordinator shall cause an appropriate job description - specification
to be written for said position.
B. Review of Plan.
As often as necessary to assure continued correct classifications, the
Position Classification Plan shall be reviewed by the Personnel Coordinator
and necessary adjustments recommended to the City Council.
C. Filing of Plan.
Upon adoption of this Resolution, a copy of the Position Classification
Plan approved by the City Council shall be placed on file with the City
Administrator. The plan so filed and subsequently adjusted by the
Council shall be the Position Classification Plan of the City.
1. Elements of the Plan. The Compensation Plan shall consist of:
a. A Basic Table of Numbered Pay Grades for All Employees.
Each numbered pay grade in the basic table consists of a minimum
(Level 1) rate, a maximum (Level 7) rate, and a midpoint (Level 4)
rate, in addition to intermediate levels, shown on page 4.
b. A Position Classification Assignment Table for Employees.
The assignment table shall assign all of the various positions in
the Position Classification Plan to the appropriate pay grade.
Said table follows on page 3.
2. Modification of Plan.
• The City Council reserves the right to modify any or all of the
pay grades or position classification assignments as set forth in
said plan at any time.
0 of 4)
3. Pay Grades.
a. Non- Administrative ([sourly) Employees.
Each position is assigned a pay grade. The normal beginning rate .
for a new employee will be the minimum rate. After satisfactory
completion of six (6) months probation, a five percent increase will
normally be granted. Thereafter, consideration for performance
increases will be given annually each individual anniversary date.
The Council reserves the discretion to adjust individual rates
within the assigned pay grades based upon a merit review and
recommendation from the department head and City Administrator,
reflecting job performance over the preceding twelve months.
Maximum rate in any grade will be reserved for exceptional merit
after long term employment. Consideration for market adjustment for
all pay grades will be made each January 1.
b. Administrative (Salaried) Employees.
Fach position is assigned a pay grade. The normal beginning rate
for a new employee will be the minimum rate. In special situations,
a beginning provisional (Level 0) rate may be used. After
satisfactory completion of six (6) months probation, a five percent
increase will normally be granted. Thereafter, consideration for
performance increases will be given annually each individual
anniversary date. The Council reserves the discretion to adjust
individual rates within the assigned pay grades based upon a merit
review and recommendation from the department head and City
Administrator, reflecting job performance over the preceding twelve
months. The Council will determine any merit increase for the City .
Administrator. Maximum rate in any grade will be reserved for
exceptional merit .after long term employment. Consideration for
market adjustment for all pay grades will be made each January 1.
c. Police Civil Service Employees.
In Police Civil Service positions, the established starting rate
for patrol officers shall be Grade %, Level 2, followed by a
probationary period of one year. After completion of probation, an
increase to Level 3 shall be granted. Likewise, an increase to
Level 4 shall be granted after completion of two years employment
and to Level 5 after three years employment. Thereafter, length of
service shall be recognized as follows:
On completion of 5 years service, 1% additional;
on completion of 7 years service, 1% additional;
On completion of 9 years service, 1% additional;
On completion of 11 years service, 1% additional;
on completion of 13 years service, 1% additional (Level 6);
on completion of 15 years service, 1% additional;
On completion of 17 years service, 1% additional;
on completion of 19 years service, 1% additional;
On completion of 21 years service, 1% additional;
On completion of 23 years service, 1% additional (Level 7)- MAX.
Any market adjustment on January 1 of any year shall be separate
and apart from the above individual anniversary increases.
(2 of 4)
0
•
1]
Supervisory and investigative police department personnel shall be
salaried in Grade F, with salary subject to periodic review by the
Chief of Police, and any recommendation for merit adjustment made to
the City Council. Any market adjustment on January 1 of any year
shall be separate and apart from the merit adjustments.
None of the increases provided by this section shall be made so as to
compensate any employee in an amount exceeding the maximum step in the
assigned pay range.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following table is hereby adopted as the City Position
Classification Assignment Table, to be reviewed from time to time, assigning
the various positions in the Position Classification Plan to the appropriate
pay grades in the table.
POSITION
PAY GRADE JOB TITLE
I -
II General laborer
III Transit Dispatcher
IV Receptionist /Cashier
V Bus Driver
Custodian/ Boiler Oper.
Liquor Store Clerk
Park /Street Maint.,Gen.
VI Motor Vehicle Clerk
Community Service Ofcr.
Secretary, Parks /Rec.
Secretary, Planning Com.
Water Account Technician
VII Engineering Technician I
Personnel /Insurance Tech
Police Dispatcher
Secretary,Engr /Bldg /Fire
Wastewater Maint. Tech.
Water Maintenance Tech.
VIII Administrative Secretary
Finance Technician
Motor Vehicle Dep. Reg.
Office Super., Police
IX Cemetery Maint. Super.
Engineering Technician I
Equipment Mechanic
Park /Arena Maint.Operato
Street Equipment Operato
(I) SAL. Senior Center Coordinator
Recreation Program Super
ASSIGNHW TABLE
PAY GRADE JOB TITLE
% Chief Water Plant Operator
Park Maintenance Supervisor
Police Patrol Officer
Street Maintenance Supervisor
Wastewater Plant Operator
(B) SAL. Forester
RI + Chief Wastewater Plant Oper.
Motor Pool Sup /Asst. Dir. Mtc.
(G) SAL. Assistant Recreation Director
Assistant Building Inspector
+ Civic Arena /Pool Manager
Personnel /Transit Coordinator
(F) SAL. Assistant to City Engineer
+ Building Official
+ Fire Marshal
Liquor Store Manager
Police Sergeant
Police Investigator
(E) SAL. -
(D) SAL. Director of Maintenance
Director of Parks /Recreation
(C) SAL. Director of Finance
Chief of Police
(B) SAL. Director of Engineering
(A) SAL. City Administrator
*Assigned according to responsibilities
at discretion of City Administrator
+ Proposed changes
0
1987 RATES TO BE PRINTED AFTER COUNCIL DECISION
•
This Resolution authorizes staff to change 1987 budget appropriations to
reflect rate changes.
Adopted by the City Council this th day of January, 1987.
(This replaces Resolution No—.8196)
ATTEST: •
Paul Ackland, Mayor
Gary D. Plotz, City Administrator (4 of 4)
(612) 587 -5151
l T Y OF HUTCHINSON
VASHINGTON AVENUE WEST
.HINSON, MINN. 55350
M E M O R A N D U M
DAVE: August 22)986
T0: City Council
------- -------- ------- -- - - - - --
FROM: Mayor Ackland. Hazel Sitz and Gary D. Plotz
— - - - -- — — — — — — — — — —
SUBJECT: Grade Classification Reviews
---- -------- ------- ----- - - - - --
As per Council direction, a meeting was held to discuss grade classifications.
The following individuals were reviewed:
George Field
. Homer Pittman
Randy DeViies
GEORGE FIELD AND HOMER PITTMAN
Both of these individuals are presently in Grade F. Both jobs have been rated
very close to Grade E.
After detailed review of the rating of the respective jobs in relation to
others within the City organization, it was unanimously felt that Grade E
was more appropriate. This is one grade higher and is an "empty" grade at
this time. Both individuals have jobs that require supervision of numerous
plumbing, heating and building contractors. The characteristics of the super-
vision require a performance review of the contractor/ or builder and correc-
tive direction. The supervision was formerly rated relatively low.
RANDY DEVRIES
History - The primary reason the Council placed the sewer plant operations
under Maintenance Operations was the reoccurring problems in supervision and
decision- making of a former employee.
What Changed - Since the appointment of Randy DeVries, he has proven his ability
to be a self- starter and a mover and shaker in doing his job. Much trust and
• confidence has been placed in Randy. He has done an outstanding job in work-
ing with MPCA and local industry, while-on the other hand keeping the existing
plant operating as technically efficient under plant constraints. Randy's
r'
supervision and relationship with his two subordinates appears to be very good.
In rating the job previously, the portion of the rating called "Decision Making"
was rated very low. This is nowhere near what Randy has been doing for over
18 months. Therefore, the unanimous feeling was as follows:
1. Randy has the capability to make major department level de-
cisions.
2. The nature of Randy's decision - making (financial and impact of
service to community) is of a magnitude equal or exceeds that
of others who are already directors.
3. The current job responsibility as it relates to the planning
of the new plant justifies a review and proper rating of this
job.
4. Randy appears to have the capability to manage more employees
If called upon - ability to be a director.
5. When you have a feeling an employee is performing beyond ex-
pectations, the option of a promotion should be exercised.
Therefore, regarding Randy, it is recomme Wed he be appointed a "director"
in charge of both water and sewer, with a one grade increase at this time,
and further review and consideration in the future, probably after the plant
is up and operating.
SUMMARY
The effective dates that are recommended are as follows:
George Field - Grade E
Homer Pittman2 - Grade E
Randv DeVries3 - Grade %II
Notes
Eff. January 1, 1987
Eff. January 1, 1987
Eff. September 1, 1986
1 and 2 placement in the grade will be determined in January 1987 by City
Council.
3 placement in the grade is recommended now at the corresponding level in
the range; however, one grade higher (from 11.96 to 13.15 /hr.)
/ms 0
Y,Y Parks • Recreation • Forestry • Civic Arena
900 Harrington Street • Hutchinson, Minnesota 55350 • (612) 587 -2975
TO: Hazel Sitz
FROM: Bruce Ericson��. Q
SUBJECT: Mary Haugen's - P4o-ssition Clarification
DATE: December 23, 1986
r
Currently Mary Haugen is listed as the Civic Arena Manager and is
classified in pay grade (G) salaried. Due to his added duties connected
with the swimming pool, we have recently updated his job description.
Prior to the start of the 1986 summer season, a reevaluation of his
classification was considered; however, we felt it advisable to do
this evaluation when the first swimming season had been completed.
We are now at that point, and I feel his responsibilities have
changed significantly, and an evaluation is justified.
•
q-- D'
(612) 587.5151
11U7CN' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSOM—Ad1NN 55350
September 26, 1966
MEMORANDUM
I. �.• . r 4— 11
*5
•! 96• }. �' tl' t M n N • • ..� t r
Attached is a memorandum received fran Chief O'Borsky in which he
requests consideration for a pay grade change for part time and relief
dispatchers.
I believe it is fair to say that the duties of part time dispatchers
have beoame as carplex as those of the full time people with the
advent of the new camunications systems and state requirements.
After training, the part time people work alone and have full dispatching
responsibility while on duty.
In talking with Dean O'Borsky earlier, we discussed that the usual
time for making grade reclassification changes is January, when the
pay plan is re- adopted each year. If reclassification is done in
this case, I believe January is the time to do it. At that time the
current dispatchers could be placed at the level that reflects their
experience (newly hired people at Level 1, experienced people at
higher levels) .
Could the evaluation cannittee (Gary Plots, Mayor Ackland, and Hazel
Sits) meet to review this request at your convenience. Recamvnded
action could be incorporated into the pay plan for council approval
in January.
(Regarding the request for changed clothing allowance: This is not
an item for the evaluation camattee, but perhaps a budget item.)
copy: City Council
Gary Plotz
Dean O'Borsky
•
9 -�
September 22, 86
. POLICE DEPARTMENT MEMORANDUM DATE-,,_
TO Hazel Sitz, Personnel Coordinator
FROM Dean M. O'Borsky, Chief of Police
SUBJECT Grade Change for Part -time Dispatchers
I would like the grade level of the part -time dispatchers changed to the
same level as the full -time dispatchers. The part -time dispatchers are now
working permanent part -time hours every Saturday and Sunday since we changed
the schedule to eliminate the overtime hours for the full -time dispatchers,
in addition to being on call to cover for the full -time people.
Our part -time dispatchers have the same responsibilities and are expected
to perform equally as well as the full -time dispatchers. They must be trained
to do all duties; they work all shifts, weekends and holidays as required;
they are not exempt from the new requirement set up by the BCA that all dispatchers
• be State Certified. They do not have any benefits and presently are making
approximately $2.00 less per hour than the full -time dispatchers.
The dispatch position has become increasingly more difficult and technical
and it requires a lengthy training period - approximately five to six weeks. Most
departments employ five full -time dispatchers because of the need to have well
trained quality dispatchers that must cover 24 hours a day, 365 days a year.
Our part -time dispatchers have been very dedicated, but I feel they are receiving
a wage which is not in line with their abilities and responsibilities. We cannot
operate without them and I request that we bring them-up to Grade 7, Level 3.
I also think we should give them a $75 /year clothing allowance. They were
given an initial issue when they were hired seven years ago and have purchased
their own uniforms since that time.
Please bring this to the committee at your earliest convenience.
•
DMO:neb
9 _D '.
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
0 RESOLUTION NO. 8454
WHEREAS, pursuant to resolution of the Council adopted December 23rd,
1986, a report has been prepared by Marlow V. Priebe with reference to the
following improvements:
Project 87 -07 - Eighth Avenue N.W. from School Road to Colorado Street,
Colorado Street from Eighth Avenue N.W. to North Termini
and Colorado Court by Gravel Base, Curb and Gutter and
Appurtenances;
Project 87 -08 - Service to All of Block 1, Lots 1, 2 and 4 in Block 2 and
Lots 1 thru 5 in Block 49 All in Plaza Heights
Subdivision by Sanitary Sewer, Watermain, Storm Sewer,
Street Grading, Gravel Base and Appurtenances;
Project 87 -09 - Campbell Lane in Clark's 2nd Addition and Campbell Lake
Addition and Woodridge Addition by Gravel Base, Curb and
Gutter and Appurtenances;
Project 87 -10 - South Roberts Road and Sibley Avenue in Third Addition to
Lakewood Terrace by Bituminous Surfacing and
Appurtenances;
Project 87 -11 - Bradford Street in Schmidtbauer's 2nd Addition and
Orchard Park 1st Addition by Bituminous Surfacing and
Appurtenances;
Project 87 -12 - Shady Ridge Road and Abutting Property from T.H. 7/22 to
Hilltop Addition by Storm Sewer, Grading, Gravel Base,
Curb and Gutter, Surfacing and Appurtenances;
Project 87 -13 - Service Road East Side of T.H. 15 from Century Avenue to
North Line of First State Federal Site by Grading, Gravel
Base, Curb and Gutter, Surfacing and Appurtenances;
Project 87 -14 - From First Avenue S.E. and Erie Street to Washington
Avenue East of Monroe Street by Sanitary Sewer Trunk Line
and Appurtenances;
Project 87 -15 - From Fifth Avenue & Bluff Street to Fifth Avenue 6 Clark
Street to Sixth Avenue & Clark Street to Sixth Avenue &
Prospect by Sanitary Sewer and Appurtenances;
Project 87 -16 - From Old Trunk Sewer West of Harmony Lane to Centerline
of Harmony Lane to Old Trunk Sewer North of Harmony Lane
by Sanitary Sewer and Appurtenances;
• Project 87 -17 - From Dale Street to School Road and on School Road by New
School Building Site, by Sanitary Sewer Gravity Line,
Sanitary Sewer Force Main, Lift Station, Storm Sewer and
Appurtenances;
1
Resolution No. 8454
Page 2
Project 87 -18 - School Road from New School Site to South Grade Road and
South Grade Road from School Road to Dale Street by 12^
and 8^ Watermain and Appurtenances;
Project 87 -19 - From Arch Street to T.A. 22 in Section 5 and 8 by 12^
Watermain and Appurtenances;
Project 87 -20 - West of Wastewater Treatment Plant Site by Grading
Topsoil and Excavating and Stockpiling Granular Material;
Project 87 -21 - Fourth Avenue N.E. from Bluff Street to High Street and
High Street from Fourth Avenue N.E. to T.H. 7 East by
Grading, Gravel Base, Curb and Gutter, Surfacing and
Appurtenances;
Project 87 -22 - First Avenue N.W. from Main Street to Franklin Street and
Franklin Street from First Avenue N.W. to Third Avenue
N.W. by Reconstruction of Storm Sewer and Appurtenances;
Project 87 -23 - Arena Parking Lot by Surfacing and Appurtenances;
Project 87 -24 - Carolina Avenue from California Street to 1501 East of
School Road by Sanitary Sewer, Watermain, Storm Sewer,
Grading, Gravel Base and Appurtenances;
Project 87 -31 - From Les Kouba Parkway to T.H. 7/22 West of West End of
Third Avenue N.W. by Storm Sewer and Appurtenances;
Project 87 -32 - Roberts Road from End of Curb to Roberts Park by Sidewalk
and Appurtenances;
and this report was received by the council on January 13th, 1987.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The council will consider the improvement of such street in
accordance with the report and the assessment of benefited property for all or
a portion of the cost of the improvement pursuant to Minnesota Statutes
Chapter 429 at an estimated total cost of the improvement of $1,806,000.
2. A public hearing shall be held on such proposed improvement on the
27th day of January, 1987, in the Council Chambers of the City Hall at 8:00
P.M. and the clerk shall give mailed and published notice of such hearing and
improvement as required by law.
Adopted by the council this 13th day of January, 1987.
Mayor
City Administrator
ENGINEER'S REPORT
. CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -07
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -07: Eighth Avenue N.W. from School Road to Colorado Street,
Colorado Street from Eighth Avenue N.W. to North Termini
and Colorado Court by Gravel Base, Curb and Gutter and
Appurtenances
Construction Cost
• Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
TOTAL---- - - - - --
Assessable Cost
Deferred Assessable Cost
City Cost
TOTAL-------- - - - - --
42.000.00
3,000.00
3,000.00
0.00
4,000.00
--- - - - - -$ 52,000.00
$ 52,000.00
0.00
0.00
---- - - - - -$ 52,000.00
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
q-)E,
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -08
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -08: Service to All of Block 1, Lots 1, 2 and 4 in Block 2 and
Lots 1 thru 5 in Block 4, All in Plaza Heights Subdivision
by Sanitary Sewer, Watermain, Storm Sewer, Street Grading,
Gravel Base and Appurtenances
Construction Cost
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
# 158
11
000.00
000.00
11
000.00
0.00
12
000.00
TOTAL--------------------------- - - - - -$ 192 000.00
Assessable Cost # 192 000.00
Deferred Assessable Cost 0.00
City Cost 0.00 `
TOTAL-- --- -- ----- ---- ---------- ---- --$ 192,000.00
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
•
DATE:
TO:
FROM:
L I
ENGINEER'S REPORT
CITY OF HUTCHINSON
December 18th, 1986
Mayor and City Council
Director of Engineering
SUBJECT: Improvement Project No. 87 -09
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -09: Campbell Lane in Clark's 2nd Addition and Campbell Lake
Addition and Woodridge Addition by Gravel Base, Curb and
Gutter and Appurtenances
Construction Cost
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
TOTAL----- - - - - --
Assessable Cost
Deferred Assessable Cost
City Cost
TOTAL---- - - - - --
000.00
1,500.00
1,500.00
0.00
2.000.00
26.000.00
23,000.00
0.00
3,000.00
- - - - - -$ 26,000.00
Respectfully submitted,
;,r4w�& V. &3.
Marlow V. Priebe
Director of Engineering
DATE:
TO:
FROM:
ENGINEER'S REPORT
CITY OF HUTCHINSON
December 18th, 1986
Mayor and City Council
Director of Engineering
SUBJECT: Improvement Project No. 87 -10
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -10: South Roberts Road and Sibley Avenue in Third Addition to
Lakewood Terrace by Bituminous Surfacing and Appurtenances
Construction Cost $ 26,000.00
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
TOTAL- - - - - --
Assessable Cost
Deferred Assessable Cost
City Cost
TOTAL --
1,500.00
1.500.00
0.
2,000.00
------------ - - - - -E 31.000.00
31,000.00
0.00
0.00
----------- - - - - -t 31.000.00
Respectfully submitted,,
Marlow V. Priebe
Director of Engineering
11
•
0
R-
•
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -11
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -11: Bradford Street in Schmidtbauer's 2nd Addition and Orchard
Park 1st Addition by Bituminous Surfacing & Appurtenances
Construction Cost 17,500.00
Engineering 1,100.00
• Fiscal and Miscellaneous 1,100.00
Land Acquisition 0.00
Capitalized Interest 11300.00
TOTAL-- --------- -- ---------- ---- --- - -$ 21,000.00
Assessable Cost $ 21 000.00
Deferred Assessable Cost 0.00
City Cost 0.00
TOTAL--------------------------- - - - - -$ 21,000.00
Respectfully submitted,
w ti CPS
Marlow V. Priebe
Director of Engineering
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -12
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -12: Shady Ridge Road and Abutting Property from T.H. 7/22 to
Hilltop Addition by Storm Sewer, Grading, Gravel Base,
Curb and Gutter, Surfacing and Appurtenances
Construction Cost
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
# 72,000.00
5,000.00 W
5,000.00
0.00
6 000.00
TOTAL---- ----------------------- - - - - -# 86 000.00
Assessable Cost
Deferred Assessable Cost
City Cost
000.00
48.000.00
0.00
TOTAL-- ----------- -- --- --------- -- - - -5 88 000.00
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
ENGINEER'S REPORT
• CITY OF HUTCHINSON
DATE: December 18th, 1986
T0: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -13
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -13: Service Road East Side of T.H. 15 from Century Avenue to
North Line of First State Federal Site by Grading, Gravel
Base, Curb and Gutter, Surfacing and Appurtenances
Construction Cost $ 46,000.00
Engineering 3,000.00
• Fiscal and Miscellaneous 3,000.00
Land Acquisition 0.00
Capitalized Interest 4,000.00
TOTAL--------------------------- - - - - -$ 56,000.00
Assessable Cost $ 0.00
Deferred Assessable Cost 0.00
City Cost 561000.00
TOTAL--------------------------- - - - - -$ 56 000.00
Respectfully submitted,
� ?e V 6
Marlow V. Priebe
• Director of Engineering
n
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1985
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -14
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -14: From First Avenue S.E. and Erie Street to Washington Ave.
East of Monroe Street by Sanitary Sewer Trunk Line and
Appurtenances
Construction Cost
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
$ 3 3,000.00
21000.00
000.00 i
0.00
000.00
TOTAL--- ------------ ----------- -- - -- -$ 40 000.00
Assessable Cost
Deferred Assessable Cost
City Cost
:1
0.00
0.00
-- ---- -- 4.__- 0 000.00 ____
TOTAL -------------------------------- $ 40,000.00
Respectfully submrit�ted,,
J• Ik
Marlow V. Priebe
Director of Engineering
• ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -15
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -15: From Fifth Avenue 8 Bluff Street to Fifth Avenue 8 Clark
Street to Sixth Avenue & Clark Street to Sixth Avenue &
Prospect St. by Sanitary Sewer and Appurtenances
Construction Cost 74,000.00
• Engineering 5,000.00
Fiscal and Miscellaneous 5,000.00
Land Acquisition
0.00
Capitalized Interest 6,000.00
TOTAL--------- ------------------ - - - - -5 90 000.00
Assessable Cost
Deferred Assessable Cost
City Cost
is
TOTAL --
$ 0.00
Respectfulll-ysub/mji�tteddp
Marlow V. Priebe
Director of Engineering
0.00
000.00
90,000.00
q -E
DATE:
TO:
ENGINEER'S REPORT
CITY OF HUTCHINSON
December 18th, 1986
Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -16
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -16: From Old Trunk Sewer West of Harmony Lane to Centerline of
Harmony Lane to Old Trunk Sewer North of Harmony Lane by
Sanitary Sewer and Appurtenances
Construction Cost 21,000.00
Engineering 12500.00
Fiscal and Miscellaneous 1,500.00
Land Acquisition 0.00
Capitalized Interest 2,000.00
TOTAL-------------------------- - - - - -- _26,000.00
Assessable Cost $ 0.00
Deferred Assessable Cost 0.00
City Cost 26,000.00
TOTAL-- --- -- ---------- ---- ----- - - - - - - 26,000.00
Respectfully submitted,
W ?J
Marlow V. Priebe
Director of Engineering
q_
•
F- 1
LJ
•
. ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -17
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -17: From Dale Street to School Road and on School Road by New
School Building Site by Sanitary Sewer Gravity Line,
Sanitary Sewer Force Main, Lift Station, Storm Sewer and
Appurtenances
• Construction Cost
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
LJ
# 290,000.00
20 000.00
201000.00
10,000.00
24.000.00
TOTAL---------------------- -- --- - - - - - 364,000.00
Assessable Cost # 80,000.00
Deferred Assessable Cost 260,000.00
City Cost 24,000.00
TOTAL - --
Respectfully submitted//
N. V
Marlow V. Priebe
Director of Engineering
4.000.00
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -18
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -18: School Road from New School Site to South Grade Road and
South Grade Road from School Road to Dale Street by 12"
and 8" Watermain and Appurtenances Appurtenances
Construction Cost
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
$ 78,000-00
51500.00
5,500-00 i
0.00
6 0� 00;00
TOTAL--------------------------- - - - - -$ 95 000.00
Assessable Cost
Deferred Assessable Cost
City Cost
6.000.00
32,000-00
57,000.00
TOTAL- -------- - ----- ----- --- ---------$ 95,000.00
Respectfully submitted,
Marlow Y. Priebe
Director of Engineering .
0
11
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -19
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -19: From Arch Street to T.H. 22 in Section 5 and 8 by 12"
Watermain and Appurtenances
Construction Cost $ 103,000.00
Engineering 7,000-00
Fiscal and Miscellaneous 7,000.00
Land Acquisition 0.00
Capitalized Interest 8,000.00
TOTAL-- -- ---- ------- ----- ------- - - - - -$ 125,000.00
Assessable Cost
Deferred Assessable Cost
City Cost
TOTAL--- - - - - --
0.00
42.000.00
000.00
-------- - - - - -$ 125,000.00
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
q —F,
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -20
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -20: West of Wastewater Treatment Plant Site by Grading Topsoil
and Excavating and Stockpiling Granular Material
Construction Cost 21,000.00
Engineering 1,500.00
Fiscal and Miscellaneous 1,500.00
Land Acquisition 0.00
Capitalized Interest 2,000.00
TOTAL ---- -- ----- --- -- ---- - ----- ---- -- 26,000.00
Assessable Cost
Deferred Assessable Cost
E3
0.00
0.00
City Cost 26,000.00
TOTAL-- ----- -- ---- ---- -- ---- -- -- -- -- -5 26,000.00
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
•
•
0
9-�
0
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -21
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -21: Fourth Avenue N.E. from Bluff Street to High Street and
High Street from Fourth Avenue N.E. to T.H. 7 East by
Grading, Gravel Base, Curb and Gutter, Surfacing and
Appurtenances
Construction Cost
40 Engineering
Fiscal and Miscellaneous
Land Acquisition
82,000.00
6,000.00
6 000.00
0.00
Capitalized Interest 7,000.00
TOTAL--------- -- ------ --- -- --- --- - - - - 1019000.00
Assessable Cost 51,000.00
Deferred Assessable Cost 0.00
City Cost 50,000.00
TOTAL--------------------------- - - - - -$ 101,000.00
Respectfully submitted,
�/r 04040 (/ ` P
• Marlow V. Priebe
Director of Engineering
DATE:
TO:
FROM:
ENGINEER'S REPORT
CITY OF HUTCHINSON
December 18th, 1986
Mayor and City Council
Director of Engineering
SUBJECT: Improvement Project No. 87 -22
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -22: First Avenue N.W. from Main Street to Franklin Street and
Franklin Street from First Avenue N.W. to Third Avenue
K.W. by Reconstruction of Storm Sewer and Appurtenances
Construction Cost
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
89 000.00
6,500.00
6,500.00 S
0.00
7,000.00
TOTAL--------------------------- - - - - - 109 000.00
Assessable Cost 8 54 500.00
Deferred Assessable Cost
City Cost
0.00
54_ 4,500.00
TOTAL ------- -- - ---- ------- ---------- -$ 109,000.00 __ _
Respectfully submitted*
-r fi' ' t1
Marlow Y. Priebe
Director of Engineering
0
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -23
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -23: Arena Parking Lot by Surfacing and Appurtenances
Construction Cost S
103,000-00
Engineering
7,000.00
Fiscal and Miscellaneous
7,000.00
• Land Acquisition
0.00
Capitalized Interest
8,000.00
TOTAL--- --- -- --- -- ---- --- ------------$
125,000.00
Assessable Cost #
0.00
Deferred Assessable Cost
0.00
City Cost
1252000-00
TOTAL- -------- ----- -------- ----- - ---- 125 000.00
Respectfully submitted,
;��/44/owj y � "�
Marlow V. Priebe
Director of Engineering
11
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -24
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -24: Carolina Avenue from California Street to 150' East of
School Road by Sanitary Sewer, Watermain, Storm Sewer,
Grading, Gravel Base and Appurtenances
Construction Cost
Engineering
Fiscal and Miscellaneous
Land Acquisition
Capitalized Interest
148
000.00
17
000.00
17
000.00
0.00
12
000.00
TOTAL--- --------------------- ----- - - - -* 182 000.00
Assessable Cost 182 000.00
Deferred Assessable Cost 0.00
City Cost 0.00
TOTAL--------------------------- - - - - -$ 182 000.00
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
0
ENGINEER'S REPORT
CITY OF HUTCHINSON
DATE: December 18th, 1986
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 87 -31
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -31: From Les Bouba Parkway to T.H. 7/22 West of West End of
Third Avenue N.W. by Storm Sewer and Appurtenances
Construction Cost S 30,000.00
Engineering _ 2,000.00
Fiscal and Miscellaneous 2,000.00
Land Acquisition 0.00
Capitalized Interest 3,000.00
TOTAL--------------------------- - - - --a 37,000.00
Assessable Cost E 3,000.00
Deferred Assessable Cost 27,000.00
City Cost 7,000.00
TOTAL-- ----------- -- --------- --- --- - - 37000.00
Respectfully submitted,
W44� 21 &11
Marlow V. Priebe
Director of Engineering
0
DATE:
TO:
FROM:
ENGINEER'S REPORT
CITY OF HUTCHINSON
December 18th, 1986
Mayor and City Council
Director of Engineering
SUBJECT: Improvement Project No. 87_32
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of January, 1987.
PROJECT NO. 87 -32: From Les Rouba Parkway to T.A. 7/22 West of West End of
Third Avenue N.W. by Storm Sewer and Appurtenances
Construction Cost $ 16 400.00
Engineering 1,100.00
Fiscal and Miscellaneous 1,100.00
Land Acquisition 0.00
Capitalized Interest 1,400.00
TOTAL-- ---- ---- ----- ----- ------- - - - - -# 20,000.00
Assessable Cost
Deferred Assessable Cost
City Cost
TOTAL --
0.00
0.00
20,000.00
$ 20,000.00
Respectfully submitted,
Marlow V. Priebe
Director of Engineering
U
0
1 �'E,
STATE FUNDING - $1,670,000
TOTAL - $3 816 000
C-]
1987
PROJECTS
COST
BREAKDOWN
CITY
PROJECT
(INCLUDES)
NUMBER
TOTAL COST
ASSESSABLE
(DEFERRED)
STATE
WATER
SEWER FAU
87 -01
$ 40,000
$ 20,000
20,000
$
$
# $
87 -02
?
87 -03
?
87 -04
?
87 -05
70,000
35,000
35,000
87 -06
19900,000
1,6709000
230,000
87 -07
52,000
529000
87 -08
192,000
192,000
87 -09
26,000
23,000
3,000
87 -10
319000
319000
87 -11
219000
219000
87 -12
88,000
40,000
48,000
87 -13
56,000
56,000
87 -14
40,000
40,000
87 -15
90,000
90,000
87 -16
26,000
26,000
87 -17
3649000
80,000
284,000
87 -18
95,000
6,000
320000
57,000
87 -19
125,000
42,000
83,000
87 -20
26,000
26,000
87 -21
•
101,000
519000
50,000
87 -22
109,000
54,500
54,500
87 -23
125,000_
125,000
87-24
182,000
182,000
87 -31
37,000
3,000
34,000
87 -32
20,000
20,000
$3,816,000
$790,500
$829,500
_ $1,670,000 $140,000
$156,000 =230,000
CITY
FUNDING -
BONDS - $
790,500
BONDS
829,500
$1,620,000
WATER
6 SEWER FUND - $
140,000
OR BOND
-
156,000
$
296,000
FAU FUNDS
- $
230,000
STATE FUNDING - $1,670,000
TOTAL - $3 816 000
C-]
HZ) U74151
T Y OF HUT CHI NSON
'ASHINGTON AVENUE WEST
HINSON, MINN. 55350
M E M 0
=o"
DATE. December 12, 1986 FM YOUR unro"G'T
Mayor as►d City Co�cil
TO:
FROM►s Director of En9in°ering
t Proie� � rt
RE: 5 Year '"Pro`s ' vement projects
As Per Yo'
reQnest, the estimated cost breakdwn for �iO .
is as fu' ollow= sever a Total
Micipal
state Aid City paw
Ash $1.092.50
S 318, $ 131,000
_p- 800
pro ect_� 910,000.
1981 $ 642,700 $ _0^ 5 451,000 S. 57,000 $.
S 402,000 $, 451,000 S 72,000 51,321,600
1983 S $ 911,450
680,300 S 118,300
1983 $ 390.000 $ 57,200
$
S 148,000 $1.686,250
$ 316,250 545,000 $ 203,000
1984
50 S 158,000 $ 40 000 $-1
$ 780,2
1985 $ 7-- $ 365,360 $$ 5� $7S7,6J -
423 �.��
1986 $ 189,660 5� •6� -'�-�'
TOTAL
53,5
Miarlov V • Priebe •
Director of zngineerin9
wp /Pv
$43,215.35
CENTRAL GARAGE FUND
REGULAR COUNCIL MEETING
January
13, 1987
employer contribution
1986
*D.O.E.R
social security
75.50
Prismo
supplies
64.13
Yamaha
WATER & SEWER FUND
154.35
Brandon Tire
repairs
*PERA
PERA
$256.99
38.11
*D.O.E.R.
Social Security
437.58
GTC
Lakeland Equipment
supplies
28.50
tires
LeFevere, Lefler et.al
professional services
177.50
240.65
Central Garage
dec. repair jobs
362.54
Northern States Supply
Coast to Coast
supplies
50.86
supplies
Commissioner of REvenue
dec. sales tax
608.40
31.95
Johnsons County Market
supplies
30.26
Town & Country Tire
Curtin Scientific
repairs
66.32
parts
Family RExall Drug
supplies
3.74
Farm & Home
supplies
3.24
Feed Rite Controls
supplies and chemicals
624.93
GTC
supplies
3.79
G & K Services
uniform rental
144.90
Hutch Coop
gasoline
236.46
Hutch Leader
publication costs
111.32
Hutch Medical Center
physical of J. Hughie
25.00
Hutch Telephone
phone service
278.75
Hutch Utilities
electricity
11,602.59
Junker Sanitation
refuse charges
27,462.50
McLeod Co. Sanitary Landfill
dec. dumping charges
29.40
Mn. Valley Testing Lab
testing for december
184.00
Plaza OK Hardware
supplies
1.49
supplies
35.90
•Quades
Rutz Plbg & Htg.
supplies
99.85
United Bldg. Center
supplies & tools
45.46
Viking Safety Products
safety supplies
30.85
Water Products
supplies
2.23
$43,215.35
CENTRAL GARAGE FUND
*PERA
employer contribution
$ 44.88
*D.O.E.R
social security
75.50
Prismo
supplies
64.13
Yamaha
repairs
154.35
Brandon Tire
repairs
8.00
Coast to Coast
supplies
38.11
Farm & Home
supplies
27.26
GTC
supplies
1067.74
Hutch Coop
tires
89.84
Hutch Wholesale Supply
supplies
240.65
MTI Dist. Co.
supplies
148.26
Northern States Supply
supplies
130.57
Old Dominion Brush
supplies
397.80
Plowmans
repairs
31.95
•Road Machinery
Schmeling Oil Co.
supplies
fluid
38.44
65.75
Town & Country Tire
repairs
5.00
Wigen Chev.
parts
62.36
$2690.59
-2-
GENERAL FUND
*Dept. of Natural Resources
• *Dept. of Natural Resources
*ICMA Retirement Corp.
*DOER
*PERA
*Dept. of Natural REsources
Paul Ackland
Gale Boelter
Jeff Buboltz
Mike Binsfeld
Timothy Halverson
Vicki Swanson
Stacy Wiedenroth
Ruth Gauer
Dorothy Rannow
Brad Emans
Orlin Henke
Richard Popp
John Reynolds
Tim Schloeder
Darvin Zieman
Orvis Wohl
Betker Construction
Bureau of National Affairs
Energy Profiles
Hutch Civic Arena
• Floralview Floral
McLeod Co. Attorney
Mn. Elevator Service
Rickeman Seed Center
Reef Industries
Self Reliance Center
Tnemec Co.
Zachs
Hutchinson Extension
Stein Chemical Co.
Allen Office
American Welding Supplies
Big Bear
Brinkman Studio
Bennett OfficeSupplies
Cash Wise
Central Garage
Carr Flowers
Cash Drawer #4
Chapin Pub Co.
Crow River Vet Clinic
Coast to Coast
Cola Coca Bottling
Chamber of Commerce
•CopyEquipment Inc.
County Market
Culligan Water Cond.
Communication Auditors 1
Crow River Press
snowmobile reg. fees
$22.00
ORV reg. fees
18.00
employer contribution
146.47
social security
3416.78
employer contribution
4125.05
boat registration fees
101.00
reimbursement of expenses
52.99
santa
15.00
replacement of lost check
30.00
11 meetings
66.00
refund of recording fee
10.00
design & layout
360.00
patch & freestyle I
8.00
refund
36.00
refund park shelter reservation
5.00
mileage - Dassel
7.18
mileage -sake Marion
2.46
mileage -Lake Marion
2.46
mileage -Lake Marion
4.92
mileage -Lake Marion
2.46
mileage - Dassel
7.18
blades for snow scrapers
25.00
police garage fan
307.44
manuals
37.25
energy presentation
326.25
1986 session I ice time
3600.00
plant- Tabberson
11.00
legal fees
262.00
dec. elevator service
53.00
lawn seed
400.00
equipment
41.35
prof. services
300.00
supplies
6.11
chemicals
60.00
training courses
250.00
chemicals
12.25
supplies
61.43
welding gas
25.90
tools
80.96
film & prints
19.32
service contract on copier
47.05
supplies
15.34
dec. repair jobs
6100.69
plants
20.95
cash expenses
74.31
publication costs
46.62
boarding dogs etc.
74.50
supplies
236.51
supplies
349.50
HCDC rental share
102.60
supplies
130.10
supplies
107.89
salt
27.00
repairs
134.55
printing
1704.44
-3-
•
recording fees
County Recorder
supplies
More 4 Store
supplies
Family Rexa12 drug
•
Farm & Home
cleaning supplies
Floor Care Supply
supplies
Great Plains Supply
supplies & parts
GTC Auto parts
supplies
Fitzloff Hardware
uniform rental
G & K Services
gasoline
Hutch Coop
laundry & blood tests
Hutch Com. Hospital
supplies
Hutch Drug
iron
Hutch Iron & Metal
skating ads & publications
Hutch Leader
phone service
Hutch Telephone
electricity
Hutch Utilities
supplies & parts
Hutch Wholesale Supply
printing
Ink Spots
supplies
Jahnkes Red owl
parts
Jerabek Machine
parts
Joes Sport Shop
supplies
K -Mart
supplies
Kohesh
repairs
Krasen Plbg & Htg.
car maintenance
Lambert Standard
1986 training assessment
Logis
repairs
Marco Bus.Products
electricity
McLeod Coop Power Assn
•
0lsons Locksmith
rental etc.
Pitney Bowes
supplies
Plaza OK Hardware
coach & van rental
Peterson Bus Service
supplies & repairs
Quades
block
Rockite Silo
cable
R & R Specialties Inc.
repairs
Schlueters Refrigeration
supplies
Simonson Lbr.
4th quarter surcharge
State Treasurer
repairs
Town & Country Tire
salt
Tri Co. Water Condition
suppies
Tombstone Pizza
contract payments
Xerox
•
recording fees
$40.00
supplies
141.10
supplies
67.53
supplies
220.18
cleaning supplies
173.21
supplies
62.68
supplies & parts
28.93
supplies
90.31
uniform rental
542.81
gasoline
1929.77
laundry & blood tests
42.15
supplies
6.29
iron
4.00
skating ads & publications
526.62
phone service
2770.05
electricity
16,640.93
supplies & parts
162.01
printing
61.00
supplies
73.85
parts
93.58
parts
85.00
supplies
96.67
supplies
66.00
repairs
124.00
car maintenance
6.00
1986 training assessment
600.00
repairs
29.70
electricity
633.39
locks
158.50
rental etc.
114.46
supplies
79.99
coach & van rental
525.00
supplies & repairs
127.51
block
137.70
cable
43.60
repairs
75.95
supplies
10.68
4th quarter surcharge
904.24
repairs
7.50
salt
12.40
suppies
78.00
contract payments
270.92
$51,354.47
wc
.
BOND FUNDS
Library Construction Bond Fund
Grolier Ed. Corp.
books
$518.00
J. W. Hanson Const. Co.
handicap ramp
566.50
$ 1,084.50
Police Bldg. Construction Fund
Thorbeck & Lambert Inc.
prof. services
$14,665.00
Bonds of 1986
Hutch Utilities
street lite
$557.82
Hutch Utilities
wire installed for future use
402.73
$ 960.55
Pool & Rec. Construction Fund
Quades
score boards hook up
$285.05
MUNICIPAL LIQUOR STORE
•
PERA
employer contribution
$173.79
City of Hutchinson
payroll
5077.74
Griggs Cooper & Co.
wine & liquor
3423.11
Quality Wine & Spirits
wine & liquor
2962.22
Twin City Wine Co.
wine & liquor
3269.44
Ed Phillips & Sons
wine & liquor
1039.49
Eagle Dist. Co.
wine & liquor
2359.24
Ed Phillips & Sons
wine & liquor
3102.65
Quality Wine &Spirits
wine & liquor
2029.91
Twin City Wine Co.
wine & liquor
3084.08
Eagle Dist. Co.
wine & liquor
3287.79
Ed Phillips & Sons
wine & liquor.
3948.90
Quality Wine & spirits
wine & liquor
4418.65
Twin City Wine Co.
wine & liquor
2969.24
$41,146.25
•
REGULAR COUNCIL MEETING
January 13,
1987
• 1987
employer contribution
$ 75.50
WATER & SEWER FUND
Jan. LTD ins.
6.79
*U.S. Postmaster
presort mailing permit
$ 50.00
* Witholding Tax Acct.
employer contribution
448.47
*Mn.Pollution Control Agency
registration fee - Heinecke
50.00
*Henry Heinecke
motel reservation fee
106.00
*U.S. Postmaster
postage for water bills
115.14
*U.S. Postmaster
postage for meter
200.00
Edna Kluender
double payment refund
57.69
Comb Co.
double payment refund
5.44
Amex Life Assurance Society
Jan. LTD ins.
49.31
League of Mn. Cities Ins. Trust
insurance
4766.00
League of Mn. Cities Ins. Trust
comp. insurance
1326.00
Mn. Mutual Ins. Co.
Jan. life ins.
49.91
Physicians Health Plan
Jan. medical ins.
998.45
Sun Life of Canada
Jan. dental ins.
146.61
PERA
employer contribution
265.02
$ 8,634.04
CENTRAL GARAGE FUND
*Withholding Tax Account
employer contribution
$ 75.50
Amex Life Assurance Co.
Jan. LTD ins.
6.79
Mn. Mutual Life Ins. Co.
Jan. life ins.
6.51
• Physicians Health Plan
Jan. medical ins.
157.14
Sun Life of Canada
Jan. dental ins.
22.67
PERA
employer contribution
44.88
$313.49
GENERAL FUND
*University of Minnesota
registration fee for 2
$ 180.00
*University of Minnesota
registration fee for Marlow
105.00
*A.O.S. Inc.
workshop materials
I5.00
*Midwestern Chapter, ISA
registration fee for Mark
100.00
*Dept. of Natural Resources
ORV reg. fees
18.00
*Dept. of Natural REsources
boat reg. fees
238.00
*Dept. of Natural REsources
snowmobile reg. fees
44.00
*Government Training Service
registration fees for6
252.00
*Withholding Tax Account
employer contribution
3594.63
*Dept. of Natural Resources
boat reg. fees
82.00
*Red Wing AVTI
registration fee
250.00
*University of Minnesota
registration fee for George
90.00
*Dept. of Natural REsources
snowmobile reg. fees
130.00
*Dept. of Natural Resources
boat registration fees
22.00
A.O.S. Inc.
registration fees for 8
120.00
Am. Society of Composers
license fee
225.00
Coalition of Out State Cities
1987 dues & assessment
3921.00
Greenbriar Floral
20 roses
50.00
• HCVN Ch. #10
franchise payment
750.00
// - elci
•
-2-
Doug Meier
Mn. Chapter IAAI
Mn. GFOA
Mn. Crime Prevention Officers Assn
Mn. Depty Reg. Assn.
N.R.P.A.
Pioneerland Library
STate of Mn.
Govt Finance Officers Assn.
Central Mn. Firemans Reg. Assn.
Fire Engineering
Fire Chief Magazine
Int'l Soc. of Fire Service
Mn. State Fire Dept.Assn.
Mn. State Fire Chiefs Assn.
American Risk Service
John Bernhagen
Central Mn. Communications
Co. Treasurer
Chamber of Commerce
League of Mn.Cities Trust
League of Mn Cities Trust
Mn. Sports Federation
Mn. Chief of Police Assn.
North Am. Cable System
Midcontinent Theatre Co.
Pitney Bowes
PERA
Zahl Equipment
Amex Life Assurance Co.
Mn. Mutual Ins. Co.
Physicians Health Plan
Sun Life of Canada
Xerox
BOND FUNDS
Fire Hall Debt Service
lst National Bank of Chicago
Bonds of 1981
lst National Bank of Chicago
1981 Parking Bonds
lst National Bank of Chicago
• 1980 Tax Increment Debt Service
lst Bank of Minneapolis
Bonds of 1978
lst Bank of Minneapolis
safety glasses
$ 43.00
1987 dues
10.00
1987 dues
10.00
membership dues
25.00
1987 dues
210.00
membership dues
125.00
lst quarter payment
12,578.50
motor vehicle traffic laws
26.00
subscription
45.00
1987 dues
20.00
1 yr. subscription
18.95
1 yr subscription
15.75
1987 dues
60.00
1987 dues & plaque
100.00
membership dues
115.00
Jan. consulting services
800.00
jan. compensation
1662.50
supplies
45.00
dl fees
119.00
1987 dues & office & copier
rental 208.42
comp, ins.
35,921.50
insurance
38,456.00
state registration fees
192.00
1987 dues
30.00
jan. basic cab le
4.41
jan. rental
350.00
postage meter rental
66.75
employer contribution
3852.19
supplies
8.43
Jan. LTD ins.
598.47
Jan. life ins.
493.52
Jan. medical ins.
10,298.78
Jan. dental ins.
1512.93
contract payments
270.92
$118,479.65
principal,interest & fee 61,652.75
principal,interest & fee 166,833.60
service fee 47.25
principal,interest & fee 72,500.00
interest & service fee 10,798.75
-3-
LI
Bonds of 1983
Norwest Bank, Minneapolis
Hospital Bonds
1st Bank of St. Paul
•
•
principal,interest 6 fee
principal,interest,fee
130,988.75
125,367.50
C]
Ll
'OHESOT9
DO
110 '
PF 4D
�1 ~
Q
OF TO!��
!Minnesota
Department of Transportation
BOX 768
2505 TRANSPORTATION ROAD
WILLMAR. MINNESOTA 56201
December 23, 1986
Ms. Marilyn Swanson
Administrative Secretary
City of Hutchinson
37 Washington Avenue West
Hutchinson, MN 55350
Dear Ms. Swanson:
I ft
VZDN
FOR YOUR INFORMATION
I have received your letter dated December 12, 1986, and Resolution
No. 8431 requesting a speed limit change on T.H. 22/7 near School Road.
In order to make a speed limit change, a traffic investigation must be
conducted and a recommendation made to the State Traffic Engineer in
St. Paul. The State Traffic Engineer has the authority to set speed
limits in Minnesota.
I have instructed my District Traffic Engineer to make the necessary
traffic investigation and recommendations. Due to the present work
load, he will not be able to do the study until later on this winter.
Sincerely,
-4 e_ 4
Patrick C. Hughes
District Engineer
PCH:dkb
An Equal Opportunit-v Employer
tu.
BURNS MANOR MUNICIPAL NURSING HOME
REPORT OF EARNINGS AND EXPENSES
FOR YOUR INFORMATION
MEMO
Bond Payment Due by December 31st
Accts Receivable
85,000.00
119,683.80
90,000.00
126,188.73
Nov. 1985
Nov. 1986
1985 thru
Nov. 30th
1986 thru
Nov. 30th
INCOME FROM RESIDENTS (NET) ...........
OPERATING EXPENSES:
Administration & General...........
Maintenance & Operations...........
Dietary.. ..........................
Laundry & Linen ....................
�sekeeping .......................
Nursing Services ...................
Other Services .....................
TOTAL OPERATING EXPENSES........
OPERATING INCOME BEFORE DEPRECIATION..
Depreciation .......................
NET OPERATING INCOME ..................
OTHER INCOME ..........................
Sub - Total ..........................
INTEREST & BOND EXPENSES ..............
NET GAIN or (LOSS) ....................
188,820.84
188,807.10
1,879,913.74
2,006,270.98
28,521.40
34,865.49
286,629.21
324,900.06
17,176.41
13,742.01
151,946.00
150,573.93
23,216.36
25,110.83
281,860.32
282,361.55
7,985.79
8,190.24
88,392.05
93,895.74
7,703.66
'10.442.55
91,641.23
100,720.69
76,863.19
80,133.98
801,862.75
841,377.15
5,624.67
3,917.56
52,242.93
48,757.46
167,091.48
176,402.66
1,754,574.49
1,842,586.58
21,729.36
12,404.44
125,339.25
163,684.40
4,320.00
4,380.00
47,520.00
48,180.00
17,409.36
8,024.44
77,819.25
115,504.40
3,942.84
1,665.76
47,229.53
27,947.58
21,352.20
9,690.20
125,048.78
143,451.98
1,077.09
821.16
11,897.91
8,312.84
20,275.11
8,869.04
113,150.87
135,139.14
MEMO
Bond Payment Due by December 31st
Accts Receivable
85,000.00
119,683.80
90,000.00
126,188.73
BURNS MANOR MUNICIPAL NURSING HOME
REPORT OF EXPENSES
Nov. 1985
Nov. 1986
1985 thru
Nov. 30th_
1986 thru
Nov.-30th
A. A.
B.
C.
D.
E.
F.
G.
ADMINISTRATI N and GENERAL:
1. Salaries - Administration........
2. Salaries - Office ................
3. Office Supplies ..................
4. Communications ...................
5. Travel. ......................
6. Advertising ......................
7. Licenses & Dues ..................
8. Education & Training .............
9. Professional Services............
10. P.E.R.A. & Social SecurityA .Las_
11. Insurance ........................
12. Miscellaneous ....................
TOTAL ADMINISTRATION & GENERAL ..
MAINTENANCE and OPERATIONS:
1. Salaries .........................
2. Fuel Oil ................... .......
3. Natural Gas ........:.............
4. Electricity ......................
5. Water & Sewer ....................
6. Repairs ..........................
7. Purchases Services ...............
8. Supplies .........................
9. Education & Training .............
TOTAL MAINTENANCE & OPERATIONS ..
DIETARY:
1. Salaries .........................
2. Food .............................
3. Supplies .........................
4. Education & Training. ............
TOTAL DIETARY ...................
LAUNDRY and LINEN:
1. Salaries .........................
2. Education & Training .............
3. Purchased Services ...............
4. Supplies .........................
TOTAL LAUNDRY & LINEN ...........
HOUSEKEEPING:
1. Salaries .........................
2. Education & Training............
3. Supplies .........................
TOTAL HOUSEKEEPING ..............
NURSING SERVICES:
1. Registered Nurses ................
2. Licensed Pratical Nurses.........
3. Nurses Aides .....................
4. Medical Records Technician.......
5. Purchases Services - Pharmacy....
6. Purchased Services - Med. Cons...
7. Supplies .........................
8. Education & Training. &.SGreeRing.
TOTAL NURSING SERVICES ..........
OTHER SERVICES:
1. Medicare Drugs. &.PIJP..Qr (js.......
2. Salaries - Occupational Therpy...
3. Education & Training .............
4. Supplies .........................
TOTAL OTHER SERVICES ............
2 80200
2 888.57
31 236.85
32 1 0
2:491!63
4 810.95
40 591.15
50 1 3
180.44
612.21
5,445.29
5,828.67
304.71
586.82
3,688.04
6J94.38
335.14
249.04
2,465.64
2,909.50
330.00
507.72
3,414.51
4,423.81
3,697.81
3 487.15
5,944.81
6,251.52
-0-
-0-
623.25
325.56
1,212.04
2,337.44
16,672.34
20,440.29
11 107.39
12 974.53
134
979.83
14 4 1 4
4,000.00
6,000.00
27 00 00
43.500..00
2.060.24
411.06
14 067 50
28 521.40
34.865.49
86,629.21-
2 900
5,164.89
5,192.88
55 969.27
57 916.26
- -
- -
.3
-0-
2,814.60
30 023 4
30.780.43_
1.976.73
2,022.72
21 073.36
3,4 8.85
-0-
13 215.80
11 450.94
420.46
1,336.28
3.788.97
5,916.28
1 042.75
1,327.25
16 034.76
15 467.25
748.27
1,048.28
6,441 , 32
7 969.41
-0-
-0-
-Or
-0-
17,176.41
13,742.01
15_1,946_.0_0
150,573.93
12 298.51
14 801.04
141 719.27
152,3 16
9 1 .86
8,114.34
121,827.60_
109,7 6
19,938.05
312.48
1,788.99
2,167.95
18,22.8.45
-0-
27.50
85.00
23,216.36
25,110.83
281.860.32
282J61.55
31699 , 32
3 395.84
36,916.68
41.359 1
- -
-0-
30.00
24.
44 37.13
444 830.82
608.24
7 685.21
7 9 5.79
8,190.24
88,392.0
93,8 5. 4
7 512.97
9.194.87
84 779.90
91 762.96
-0-
-0-
-0-
20.00
190.b9
1,247.68
6,861.33
8,937.73 _
7,703.66
10 442.55
_ 91 641.23
100,720.69
17 424.04
16 274.41
176 119.14
--
184,727.34
6 369.74
-8,3-3-0-.3-5-
76 987.96
79 482.68
46 384.91
44 943.00
481 724.45
494 900.49
168.48
153.35
1,527.12 _
1 327.40
_ 82_9.83__
-0-
-0-
576.80
-0-
-0-
156.83
314.51
6.516.02
9.850.87
63,854.33
76 482.45
-0-
582.00
916.12
3 ,312.45
76,863.19
80,133.98
01,862.75
841, 15
1,817.44
273.04
5,854.06
5,6 2
36,773.85
41 329.84
-0-
-0-
91.00
211.55
458.76
612.07
4 968.03
6,168.44
5 624.67
__3,917.56
52.242.93
48.757.46
BURNS MANOR MUNICIPAL NURSING HOME
OTHER INCOME / DEPRECIATION
INCOME ANALYSIS
Income from Residents . . . . . . . . . . . . . . . . . . . .
.xpenses Applicable to Services . . . . . . . . . . . . . . .
otal Bed Days . . . . . . . . . . . . . . . . . . . . . . .
otal Resident Days .11-85_ = .3841. . , .11 -86_= .3,842. . . .
'ercent Occupancy . . . . . . . . . . . . . . . . . . . . . .
'er 4w m Income . . . . . . . . . . . . . . . . . . . . . . .
'er Diem Costs . . . . . . . . . . . . . . . . . . . . . . .
er Diem Gain . . . . . . . . . . . . . . . . . . . . . . . .
1985 thru
Nov. 30th
Nov. 1985
Nov. 1986
1985 thru
Nov. 30th
1986 thru
Nov. 30th
OTHER INCOME:
Interest .......................
Special Meals ..................
0. T. Activities ...............
Miscellaneous ..................
Pharmacy .......................
Medicare Retro Adjustments ....
TOTAL OTHER INCOME ..........
)EPRECIATION:
Building .......................
Onishings & Equipment ........
Land Improvements ..............
TOTAL DEPRECIATION ..........
1,172.41
734.82
24,320.10
10,041.96
501.25
401.50
6,113.90
6,062.20
270.00
239.44
3,158.53
3,517.89
-0-
10.00
7,180.86
854.35
1,999.18
280.00
6,456.14
6,135.18
-0-
-0-
1 -0-
1,336.00
3,942.84
1,665.76
47,229.53
27,947.58
2,130.00
2,125.00
23,430.00
23,375.00
2,110.00
2,175.00
23,210.00
23,925.00
80.00
80.00
880.00
880.00
4,320.00
4,380.00
47,520.00
48,180.00
INCOME ANALYSIS
Income from Residents . . . . . . . . . . . . . . . . . . . .
.xpenses Applicable to Services . . . . . . . . . . . . . . .
otal Bed Days . . . . . . . . . . . . . . . . . . . . . . .
otal Resident Days .11-85_ = .3841. . , .11 -86_= .3,842. . . .
'ercent Occupancy . . . . . . . . . . . . . . . . . . . . . .
'er 4w m Income . . . . . . . . . . . . . . . . . . . . . . .
'er Diem Costs . . . . . . . . . . . . . . . . . . . . . . .
er Diem Gain . . . . . . . . . . . . . . . . . . . . . . . .
1985 thru
Nov. 30th
1986 thru
Nov. 30th
1,879,913.74
2,006,270.98
1,796,529.67
1,881,173.80
43,086
43,086
41,304
42,106
95.86 %
97,73 %
45.51
47.65
43.49
44.68
2.02
2.97
[ i . ].11> �IZIM1111W10
INVESTMENT FUNDS
Date 11 -30 -86
INVESTMENT
DATE
DESCRIPTION
MATURITY
DATE
RATE or
YIELD
INVESTMENT
(Cost)
INTEREST DUE
MATURITY
VALUE
Money Market Savings A/C
MEMORIAL FUND
First National Bank
5.00 %
13,660.62
55.91
received
13,660.62
8 -21 -86
Savings Certificate - C.B. & T.
2 -19 -87
5.75 %
48,000.00
680.54
2 -19 -87
48,000.00
TOTAL MEMORIAL FUNDS
61,660.62
61,660.62
Money Market Savings A/C
GENERAL FUND
First National Bank
5.00 %
51,179.91
209.47
received
51,179.91
6 -19 -86
U. S. Treasury Bill
12 -11 -86
6.30% Yield
97,118.75
2,881.25
100,000.00
TOTAL - GENERAL FUND
148,298.66
151,179.91
0 • 0
•
POLICE COMMISSION MEETING
December 31, 1986
1:00 p.m:
Members present: W.G. Miskoff, R. Prochnow, J. Haag
The Police Commission met at 1:00 p.m. on December 31, 1986 in the
City ,Hall Council Chambers. President. Miskoff opened the meeting with a
statement in which he said he feels he has an obligation to the people
of Hutchinson to hear the charges against Chief O'Borsky and feels he can
give an impartial, unbiased, honest opinion.
Robert Prochnow stated that he has been on the Police Commission for
15 to 20 years and does not feel that he should disqualify himself. He said
he had .received a letter that.hisson Dan Prochnow would no longer be
• representing Mr. O'Borsky in the hearings. He said he could give an honest
appraisal of any of the charges brought up and feels the Commission is
answerable to the citizens of Hutchinson as well as the City Council. If
the charges need to be acted upon he said he would have no qualms about
carrying them out. He stated that he feels he has an open mind and can do
an impartial job and be honest and fair about it.
Jeff Haag said that he also could make an impartial decision.
A discussion was held regarding the time limit involved. Mayor Ackland
was present and said that the Council would probably submit the charges
to the Commission after their regular January 13, 1987 meeting,
Prochnow inquired whether the names of the individuals making the
allegations would be included with the charges so that they could be contacted.
Ackland said he didn't know.
A short discussion regarding the Commissioner's need for an attorney was
held. Miskoff suggested they contact Bill Carter or Mark Shields from the
Minnesota Peace Officers Standards and Training Board for a recommendation
from them.
• Jeff Haag suggested they forward the following statement to the City
Council:
"In response to the City Council's request to disqualify ourselves
from hearing this matter, the Commission feels that no conflict exists
and we feel it is our duty to the citizens of Hutchinson to carry on with
the hearing. It is our intention to hold hearings on the charges in the
matter of Chief of Police Dean O'Borsky, and upon receiving the charges
from the City Council we will proceed according to State Civil Service
Commission Statutes."
All Commission members agreed and the meeting was adjourned.
Robert Prochnow, Secre ary
0
•
POLICE COMMISSION MEETING
• December 16, 1986
6:30 p.m.
MEMBERS PRESENT: W.G. Miskoff, R. Prochnow, Jeff Haag
MISKOFF: Most you you were at the Council meeting 10 to 20 minutes ago. This is a
statement I have before we start the meeting. This was written to the Mayor,
City Council, City Administrator, Police Department and any concerned
individuals.
"It is the concern of the Hutchinson Civil Service Commission by the
surrounding circumstances of recent events involving the Chief of
Police, Mayor and City Council of Hutchinson that this meeting is
i'
being called.
We the Hutchinson Civil Service Commission under the Chapter 419.05
of the Minnesota Statutes feel it is important that a discussion of
the issues and allegations be heard. It is the Commission's responsi-
bility to attempt to resolve any and all allegations both Mayor,
City Council or Police Chief may have.
Inactivity in part may have lead to the propensity of the concerns by
the parties involved. We feel that handling of these concerns may be
• solved in an expeditious and professional manner."
AGENDA:
1. Has the Chief of Police received allegations from the Hutchinson
Mayor and Hutchinson Council?
We found out yes.
2. Has the Chief of Police received a written notice of discipline
from the Hutchinson City Mayor or Hutchinson City Council?
Which is no because the investigation is not complete.
3. What are your recommendations in this matter?
They really didn't give us any.
4. The Hutchinson Civil Service Commission has not officially been
notified of the appointment of Jeff Haag, and here he is.
5. Are there any statements that any of you attending would like to
make concerning these events?
Start your discussion.
� J
M
-2-
HAAG: I think they are trying to say "yes ", as of today the Chief has been informed .
of the allegations.
PROCHNOW: It is my understanding that they can't be made public.
MISKOFF: Yes. I understand that the acting City Attorney... Is that who you are?
DAYLE
NOLAN: Yes.
MISKOFF: ...That she has a little more investigating to do and Monday or Tuesday that it
is my understanding that you will be done? 1
NOLAN: I will be done before then. I am going to put it in written form with my
recommendations to the City Council.
MISKOFF: Are you going to recommend to the City as a result of allegations that you have?
NOLAN: I'm not sure that I understand your question.
MISKOFF: After the investigation you will be recommending to the City what your
recommendations will be?
PROCHNOW: Either to go ahead or not?
NOLAN: Yes, I will give a summary of the investigation and what I have found and make •
a legal determination of what the effect of that is and make a recommendation.
HAAG: I think what we were hoping to do here was just to hopefully bring to a head
the issues and I think that's definitely taking place; probably not on our doing,
but at least it's coming about. And I think initially when I called the meeting
I was hoping that we could ask some questions and they'-ve already been asked,
so really I think what we're doing now is just formally holding a Police
Commission meeting and taking notes of the discussion. I think that the one
question that we had as a Commission was,' Are there any charges forthcoming ?"
and we can't say yes or no and we're waiting, and if there was any purpose for
that question it might be to find out when and if and so forth, and I guess
we're getting closer to that. I think my personal question here was, "Has the
Chief of Police received any written discipline by the City ? ", meaning as I
interpret the job was that it was our job to discipline and what I've been,
apprised of possibly is that there has been no discipline but strictly a
reprimand and there is definitely a difference between discipline and a
reprimand. I think that's one of the questions that I had and I think my
3rd question was to the City Council: There has been significant reference
to the fact that the Commission has not functioned either adequately or whatever
you might want to say and it was my hope that somebody could give us some ideas
as to how we could have either better served prior and in this.situation-
this specific case -and I think it's been determined that we have to wait until
this issue is over and then possibly a meeting between the Council and the
Commission could be held to discuss how we might function if there's a change
needed, or whatever, rather than ask it now.
-3-
ERT
GST
$OB
GSTROM: I have a question on the difference between a reprimand and a discipline.
I guess I'm still unclear on that as to what - if there is a difference.
Is a reprimand just another word for an evaluation? It's something I would
say, an evaluation where they - somebody's pointing out that they don't
approve of what's going on and that goes on as a form of record of some sort
to help argue further, more strict discipline in a future incident. To me,
I don't see where there is a difference between a reprimand and a discipline.
And I also am not real clear as to where this power does lie. Now the
reference made earlier that if it's a suspension of less than 60 days it does
not concern the Commission and I guess I understand that previous to that
discussion in City Hall that referred to someone like myself. If the Chief
of Police were to suspend me for 59 days for example for some wrong behavior,
who then is supposed to suspend the Chief of Police for 60 days if there is
improper behavior? I guess I kind of rambled a couple of things together there
but those are the things that I was left unclear on. Does the City Council
then,if they feel that the situation merits it, do they suspend the Chief of
Police for 60 days and was.this reprimand in fact discipline,which then is a
concern to us? .
PROCHNOW: Well, I don't know if I can answer it but this is still a question that I'm
wondering about. Who do we go to? I mean, is it clearly spelled out or do
we get an Attorney General's opinion or who do we go to to find out actually
what is done in this case, because all the control over this sort of thing
is placed in a Civil Service Commission and just because we have a rule that says
that the Police Chief may discipline for under 60 days, where does that take
• our right away when the Police Chief is involved? Have you talked ... can we look
it up or is the Attorney General in a position to give us an opinion or what?
It's not clear cut to me. I'm a little bit confused about it.
NOLAN: Well, you're certainly always entitled to go to the Attorney General.
PROCHNOW: The primary purpose of the Civil Service Commission back in the beginning was
to take away a control of elected people, either person or the Council, from
having jurisdiction over this whole thing and it was given to the Civil Service
Commission and I don't know that that rule that we made applying to the Police
Chief takes that right away from us. I would like to get a higher opinion on
that.
NOLAN: There are a couple of vehicles to do that. I think I can assure you that there's
no court interpretation that you can look to; that there's no cut and dry
result or answer that you can look to.. You can institute a declaritory
judgment action or you can request an AG's opinion.
PROCHNOW: That whole thing seems to defeat the purpose of what a Civil Service Commission
was set up for in the first place.. That's the way I feel. I don't know if
anybody else does.
MAYOR PAUL
ACKLAND: Dayle, I'd like to expand on that a little bit and correct me if I'm wrong.
An oral reprimand or a written reprimand is a short term action that they
• cannot be used at a later date beyond one year or any other disciplary action...
After one year a written reprimand must be destroyed and removed from the
-4-
personnel file. And no mention of it can be made. So it cannot be used in w
the future (illegible) a written reprimand is; we're going to give you this
because you have that. So that maybe answers the written reprimand, I'm not
sure. Regarding the question on the Chief, now correct me if I'm wrong Dayle,
the only way we could take a stronger action regarding dismissal or suspension
would be to go through charges to the Commission, unless the employee agreed
to take a 10 day suspension and he agreed to do that. I think any other term
we would have to go through the Commission, wouldn't we?
NOLAN: Well, my meaning of the rules and statutes would give the City the authority
if circumstances warranted to impose discipline up to 60 days suspension, and
to review discipline decisions made by your police chief for subordinate
employees in the department of discipline for up to 60 days.
ACKLAND: So what you're saying is that I wasn't correct in that statement. The Council
does have the authority to take some type of action up to 60 days?
NOLAN: That's my interpretation of the rules and the case law and the Statute.
JOHN I was instrumental when Chief O'Borsky asked me to research Civil Service
GREGOR: when it was rewritten in 1985. I worked real closely with Jim Schaefer, the
City Attorney at the time. When that provision was put in there in 1985
Jim's interpretation that if Dean were to discipline me he would have the
authority to do it up to 60 days, but I also, if I didn't agree, would have
the right to come to the Commission and'have a hearing. It was not Jim's
interpretation that it took anything away from the Civil Service Commission •
as far as disciplining any member of the Police Department.
NOLAN: Let me pull out the rules here. My understanding is as we discussed earlier in
Section 26, you would, if the employee agrees with that discipline, have the
authority under Section 26, C. in a review capacity. But the personnel
policy also applies to City employees and if a city employee chose to grieve
their discipline - that if the Police Department employees chose to grieve their
discipline via the procedure provided for in the City personnel policy they
would be entitled to do this. I don't see that it prescribes that you as a
Commission must be the reviewing body. It does say that when reviews are
presented, or when grievances are presented and the employee may progressively
appeal for relief to you. I think it was you who said that earlier, that you
may sit as a reviewing body - the City Council - -if the employee chose under
the City personnel policy could also set as the reviewing body for discipline
that the Chief of Police imposed upon police department employees, Does that
answer your question?
GREGOR: Well I guess it does but correct me if I'm wrong; I believe the City Personnel
policy specifically exempts employees covered by police civil service.
MISKOFF: I think that the chapter says, "absolute control ". The Commission shall have
absolute control.
NOLAN: We went through that before but, I'm looking at the personnel policy and I
don't see...
GREGOR: That's on the second page ma'm. •
-5-
* KOFF: John, can you... when you were rewriting this in 1985, you were writing it
for the Police Department only, not for the City, is that correct?
GREGOR: It was done at the request of Chief O'Borsky, that it be updated because of
the legislative changes in Civil Service. It was done specifically for the
Police Department. It doesn't cover any other department.
MISKOFF: That wouldn't apply in any way to any other department head?
GREGOR: It doesn't affect any other department head.
NOLAN: Would you like me to address that issue?
MISKOFF: Yes.
NOLAN: the language of the personnel policy is contained in Section 2 and it says
"Personnel Covered ". It says essentially that all employees of the City are
covered except.. and it excepts seven categories of employees including elected
officials, the City Attorney, members of City boards, commissions and committees,
volunteer fire fighters and other volunteer personnel, emergency employees,
retirees and other employees not regularily employed in permanent positions.
There is another provision further on that says "to the extent that there is
a collective bargaining agreement which isn't to hear that those provisions
of the contract which are inconsistent with these policies would supercede and
• that language which may be confusing people is "adopted police civil service
rules shall apply to covered employees of the Police Department." It doesn't
suggest that these employees to the extent that there is a gap or there isn't
Civil Service Commission coverage are not covered by the City Personnel Policy.
In fact, they are covered by the City personnel policy. And the issue that you
raised regarding the absolute control: The statute says that you are empowered
to make rules and that the rules may concern any number of things; One of
which may be providing for suspension and we've read that language before, You
have made rules that delegate the authority to impose suspensions back to the
Police Department. And there is case law that also interprets that provision.
MISKOFF: I guess I'm just interpreting the statutes... and I guess you've explained
your opinion on it. See we're under the impression that the suspension of
officers and employees of the police department, that includes the Chief.
PROCHNOW: Anybody else have any comments?
RON
KIRCHOFF: I guess that a lot of us here - were prepared to comment on certain
allegations if and when they're ever made, but without knowing what allegations
there are it's pretty hard for us as individuals or as a body to comment on them,
and I think that another meeting at such time that the allegations are
presented should be set.
ACKLAND: Those comments might want to be made to the legal Counsel, but I don't think
that the Commission should get into discussion with other parties regarding
• allegations because they have to look at those allegations.
MISKOFF: Right. Monday or Tuesday the lady says.
-6-
NOLAN: Now you're assuming that there's going to be some decision that suggests
that discipline would be imposed and I don't think that that has been
determined or recommended.
SCOTT
WEBB: Are the Councilmen all aware of the allegations or the investigation, or is
it just the Mayor here or...? I guess I'm just curious.
MISKOFF: I'm under the impression that they are.
ACKLAND: That the Councilmen are aware of the allegations ?.,.I_.believe.they are.
DAVID
ERLANDSON:Let's say Dayle's interpretation of your power is correct; can they make
new rules to change it?
,.
NOLAN: By next week?
ERLANDSON: No, in the future.
NOLAN: I guess I would have to look at how the case laws come down. The case laws
are suggestive of the fact that it really is not in the best interest of the
efficiency of operations in the government or police department to have a
lay commission in any, and all minor discipline.
ERLANDSON: Well, you said that they gave that away. Can they get it back?
NOLAN: I didn't say that.
ERLANDSON: You didn't say that but that's the way it.came out.
NOLAN: I said that I wasn't sure if that the prior rule had been challenged that
.that would have been upheld. That in any event the current rules provide
something different.
ERLANDSON: Your interpretation of the rules?
NOLAN: Yes.
CHUCK I have a two part question. First of all the question on any actions whether
JONES: the Police Commission is getting details of allegations or whatever, is it
not appropriate that the Police Commission be notified at the onset or the
beginning of some type of investigation or inquiry or whatever it might be?
If it's not in the form of a rule now, could it be? The second question is
the issue of the terminology: "reappointment of Police Chief" was brought
up in the meeting at the City Hall a short time ago, I'm not real clear on
what happens there. The statement has been made in the press that the Chief
will not be reappointed. What people draw from that is the fact that he is
no longer going to be the Police Chief after the first of the year.. I think
that's a valid assumption on the part of the people that read the paper..
Could. you clarify that? I'm not real sure., I didn`t get it,
•
C,
J
C�
-7-
*KOFF: I can't clarify it. I didn't make the statement. I think the Mayor is the
one who made the statement and should clarify it.
ACKLAND: I made the statement that, because as Dayle had mentioned, it's only a
formality, it's a dressing. It has nothing to do with him holding a position
in the city. That come January 1st I see no reason for him to be reappointed
like the other officers of the City are. And I said before that there's a
conflict between the Charter and the State Statute. The Charter says that
the Police Chief shall be appointed by the Mayor and conferred by the Council.
But the statute looks at that differently and that the Mayor and the Council
has nothing to do with it.
MICHAEL
HOGAN: But Paul, me being a citizen of Hutchinson and reading the paper where you come
out and make the statement that the Chief of Police is not going to be
keappointed ... unless that's put down somewhere in the paper again explaining
your point the people of Hutchinson are going to think that Dean O'Borsky -come
January 1 -will be out of a job, unless you clarify what you said in the paper.
ACKLAND: I think the paper had the opportunity to clarify that remark.
DICK
BURGART: I think that it was done maliciously and with forethought. That's what I think.
It was done to deliberately mislead the people.
�iES: They were definitely mislead too. I had a lot of people talk to me about their
concerns about whether or not we are even going to have a Police Chief the first
of the year. And all I can tell them is I have no idea.. Because that's the
exact conclusion that I drew and I work within the office. My conclusion was
that he was not going to be reappointed, which in my mind meant that he wasn't
going to be the Police Chief after the first of the year. Is he going to be the
Police Chief after the first of the year?
I can't answer that.
JONES: Who would dismiss him? The Police Commission is the only one with the power
there. That's what I wanted to clarify. The Commission to date hasn't made
a decision.to charge our Chief?
MISKOFF: We won't know that until the allegations come out. If they would be present
we would have to do something then.
JONES: You'll be notified now from this point on as to what is going on, or facts or
findings?
PROCHNOW: I think the attorney here will tell us.
HAAG: There aren't any allegations and there aren' -t any charges and there might not
be. I think that's where we are today.
KCK
ILL: Well, at this point in time until it's brought forth, as far as you are concerned,
you will reappoint the Chief?
HAAG:
BRILL:
HAAG:
HOGAN:
-8-
t
There is not reappoin
not to have Mm a as Chief of police?
We won't reaPPoint him.
have no reason
E
In other words You have their
Police Department shot„ employees
Right. employees of the the paper that You have read
I think that the e1They just con about the chief s job. employee of
out in ob•
Well' in the thing' disgrunted abo I have been friend of
fair sapolice artment. are art of them* a persona .I
DeP it's a minority P an O%Borsky is P re reputation. down and
of the that ears and De, It's ruined his p come
in the Paper nt for this�haPPen to him• statements they iuway he's
the police �te see to make these to agree with a too•
mine at hat if `they are gont style. I happen the other guy
t An ask us about his manaD9eP went• I think there are other
managing the Police the way' manage,
uP and above the manager °t style,
that he
I don't think it feel that are something I know
MISKOFF: allegations they nt and
members of the Police DePartmeever talked
I think. t -tin ority of them were
full and par that the vast mo , e
ERLANDSON: There are 2B a er• And now
for 99 Percenofthisjto see what they
about any good until this hit the paper,
a,�y,,,ore
to nt was g the depa
in our depai. now where I stand in
morale s do• first of the week'
HOGAN: at rock bottom. of the guy
don't think any ,ll know one way or another the
MISKOFF: Fortunately for you folks we
to the City Attorney.
according suspected that we would
do. or another. I
HOGAN: I hope we with one
We hope that shton ht, but...
MISKOFF: have something tonight'
So did we. if there are any.-*- but if You go by th=
HOGAN: allegations are made, for every
After the can speak ears'ago and I.supPexam-
MISKOFF: ,t know if I emission I5 Y of hiring,ing 6
I don were on the C° reasons in the last
nd the only
UnofficiallY'Bill and I re I °don t imag
PROCHNOW: past years.•• persons done right
that we met three tins a personnel than one pis being turnover
inations,_bi9don't know that we'vthired t s more at something
coming with grievances.
We have that we can draw from to us the State of Minnes•
conclusion le would be nts iri.
.or certainly PeoP finest police departn
has one of the fin en�ed`
Hutchinson to Cn ef.DtBorskY there hasn't be
HOGAN: due solely been meeting- Well
PROCHNOW: People ask us why we haven't be
-g-
• to meet as far as personnel goes. The only conclusion that we can draw from
that is that it's been run satisfactorily in that respect. Anybody else have
any comments?
JOE
WESLEY: I came in late. My name is Joe Wesley. So excuse me if you have covered the
questions that I would like to ask. I guess that I have a couple. I have to
direct this question I guess to..Is you name Gayle ma'm or is it Dayle?
NOLAN: Dayle.
WESLEY: Is that like a first name of last name ?, -
NOLAN: First name.
WESLEY: iI will address you that way. Dayle, what does it mean when you have an
allegation? What does that mean?
DAYLE: That a complaint has been brought to the attention of someone.
WESLEY: Complaint?
NOLAN: It doesn't mean that it is fact. It doesn't mean that it r. (tape turned)
WESLEY: Allegation means that a complai.ntlhas been brought by someone (illegible)
*LAN: I don't know all of those things, but ... and I don't know what is normal, but..
WESLEY: What is the legal definition of an allegation?
NOLAN: That something has been alleged, has been stated to exist and that doesn't
mean that it does exist - - it means that is has been stated by someone to exist.
HOGAN: Dayle, I have another question. Being a former government employee - civil
service employee, don't we have a chain of command? If somebody in the Police
Department other than the Chief has a complaint don't they normally go to their
supervisors, if they can't handle the supervisors they go to the Police
Commission which is these people here; if they can't handle it then they go
to the Mayor, instead of going to the Mayor directly, and to the paper? That's
a poor way to do things.. You go right to the top? You don't go to the people
you're supposed to go to? That's what I think happened here. They didn't
go through proper channels here. They didn't follow procedures that we have
outline( in the Police Department.
MARLIN
TORGERSON:Do you know that for a fact?
HOGAN: I don't know.
TORGERSON:
&SLEY:
0.k.
If I understand the meaning of the word alleged like a complaint that has
been brought, is that like information? Is the fact that there is an allegation
-10-
is that the same as information Dayle? Or does information...is an allegation
the same as information? You mentioned that allegation was like a complaint.
Can you help me better understand allegation, because I have a question about
another word that was used?
NOLAN: The word information is a broader term than the word allegation and encompasses
a lot more than allegation does.
WESLEY: Does information at some point become an allegation? And at what point?
NOLAN: It would be helpful to have a dictionary here. The...allegation carries some
connotation of complaining.
WESLEY: I took the time to look it up in the dictionary because I was unsure about this.
I thought that I read in the Webster dictionary (I should have brought it along)..
It seems to me that the word information was (illegible) but I didn't know at
what point information became an allegation. Because the comments that were made
in the paper, and I think that it also was a comment that was made on the radio,
that these allegations were being investigated. I'm personally having some
trouble understanding, because I don't know the legal jargon. Now maybe there's
a way of explaining that but I don't know that and that's my question. It
involves information. It involves (illegible) and what does that mean? Maybe
there's some specific legal description and definition of that but I don't know
that. I know that from the public use and the common use of the word it has
a meaning.
NOLAN: I haven't looked it up but I don't know that the term allegation or the term •
alleged has any negative connotation to it in the dictionary sense or in the
sense at least utilized by me or the citizens. It may in the mind of the
people making the complaint. Allegation means that it's not proved. It is
stated by somebody and allegations are not fact. They may be opinions and
they may contain information about the nature of the complaint. I just can't
help you out any more than that.
PROCHNOW: On that same line, part of our dilema is,•was this handled right in, the first
place? If there were allegations made they were made to the Mayor and the
City Council. Would it have been correct of them at the beginning to come
to us and to let us hold hearings and do some investigations or legally is
it up to the City Council?
NOLAN: I didn't bring the statute with me but in 419, and I thought that we went
through this before as making you the fact-finding, decision- making board.
PROCHNOW: Don't allegations require fact - finding to establish if they are true or not?
We feel like we're sitting on the outside.
NOLAN: If they find at the preliminary.stage that they are, at least in the con.census
of the City Council, if they have any basis as such, and then even if they
did, whether they should merit discipline. I mean discipline is where you
come in.
PROCHNOW: I just read this paragraph and it says "absolute control ".
- -I1-
*G: "Absolute control, supervision over the employment, promotion, discharge
and suspension of all officers." I just can't imagine that what is being
done here doesn't fall under those categories. I can't imagine the fact that
we have not been apprised of any of this. We just haven't even been... to me,
which part of 419 does it say..where it breaks down our responsibilities
other than point 5. Is there..
NOLAN: There's a whole procedure set up for the Commission to follow.
PROCHNOW: In the beginning it said there may be created in every city a Police Civil
Service Commission with powers and duties as provided in this section. Any
such city which avails itself to these provisions shall do so by an Ordinance
expressly accepting the provisions thereof. We abide by the Civil Service
Commission or does it....?
NOLAN: that provision that you just read?
PROCHNOW: In other words the City placed it in the hands of the Civil Service Commission
and yet we have had nothing to do with it up to this point. It would be an
interesting interpretation.
BUTCH'
HENKE: The question I have is earlier in your opening statement something about the
fact that the Council had appointed Jeff Haag as a Commission member and yet
he ... no one knew that he was a Commission member. Is that true?
MISKOFF: No. The. Hutchinson Civil Service Commission has not been officially notified.
HENKE: Then the other question I have I want to address the Council. I don't know
if I can do that or not because this may not be..Is this an open meeting or
is it a private meeting?
MISKOFF: Open meeting.
HENKE: How can you then appoint a Commission to do the Police Department's business
and yet ignore them. You're dealing with people that have been Commission
members for years and years and years, back to the Frank Broderious days; who
have evidently done an outstanding job, and then just take elected officials -
just take it upon yourself to make those kinds of decisions without,-without....
I think you should turn the allegations over to the Commission and let them
decide the outcome of this whole thing. I really believe that. You put the
cart in front of.the horse. And you owe that to them.. You owe that to those
people. It's obvious in the Charter that you don't have any business mingling
in the Police Department's business. If rules.are set, let's follow the rules.
I don't see any reason why...it's a fact that every ooe.of the Council members
are sitting her tonight except John Mlinar, and if everyone of you guys know
what the allegations are against the Chief of Police you sure as heck can. go to
-the Commission members. If you can't trust them, then remove them from office,
not the Chief of Police. And go to them and say, "These are the allegations."
• __D6o't let them sit there blind. For crying out loud! This isn't Minneapolis
or St. Paul. This is Hutchinson.. Let's not make-it something that it's not.
STEVE
MOGARD:
-12-
read the paper. It looked to me
as though �-
w. I Police come one January.
have a right to kno to be the Chief of and said
And I 'gorsky was not going And that's an interest of mine because I sai
Dean 0 one came t0 I don't know
I read it. be nothing-
That's That's the A ay 10 ay that work here in
to be ssistanb the fullf time Director or I may
anything Ifai �. It's not fair to the emP Y
anything else to say.
and that's not d but
Hutchinson. I don t have anyt its been answers +
quest I guessPoli may
as such
of a pretty basic q does the City
live g it was. If;the Chief of Police is not bean C er? That's my
I missed it if r will not appoint the ChleffirsL police* how
you f Hutchinson have a Chief of Police after the
question. But that's
not the Point.
r one, he can have a hearing- formality that statute
7he
Z. think numbs that it's been a going to do it.
MISKOFF: He's just saying 's Just nothat it was actua. That's
He's not removing• everybody reappoint him
e
IiAAG: perceived by t going
to
does not calla t is that ithwasep that fie was no 9
unfortunate p that you
his resPonsiblei Ability it hat meant formality
u made that statements e
Just how PeOP Paul. when you oing to go through
Your intent at the.tnat you were not 9
ust trying to clarify unnecessary?
RINGSTROM: Was that Yo the Chief because At was conflict between the Charter
were J inting
or.reappo that there was a
ACKLAND: The legal Counsel had Informed "�
and the Statute. the paper about that.
was mentioned in
PRO
CHNOW: But nothing
That could_be• press?
ACKLAND: nt that you made to the
PROCHNOW: Was it.in the stateme
I can't recall. If Dean O'Borsky as the Chief g taken
Police
ACKLAND: not being
'm still a little unclear. not be the Chief of
I guess I be the Chief of Policfo oatUhreason n is not more appointment?
pIOGARD: will no longer say he should die or if there
do we get a new chief of Police applications sent in and there
out of office, Y
Police, how would be a hired.
We would have to adverust lake we did when he
PROCHNOW: would be interviews+ J de th.'
atrolman, but a little more in P Put in to replac
The same way as a P s, Hho would they
MISKOFF: 'Borsky is suspended for 60 day. •
HOGAN: ' Say Chief Oda S?
him for 60 y command.
MISKOFF: The next in the chain of
- .•-. �. vzzaacR- ��•-- -+..- w+..a,..�-.n.:r -wsr. <r:. _•.we may �'= saarcnncc+ -« :.a. ®�eE�,�r4_,�s ..•�T_. r�
-13-
*S: Is that decision made by the Police Commission or not?
MISKOFF &
PROCHNOW: I don't think so.
MISKOFF: Could I ask a question of you Mr. Mayor. Why weren't we notified - Commission
that there were some allegations here? You don't have to specify, but say
there are some allegations that you brought to inspect, whey weren't we
notified? We feel a little bi.t undercut.
ACKLAND: I guess it gets back again that the Commission has to hear....
MISKOFF: You didn't have to give us the allegations. All you had to say was this is
what I'm going to do. I'm going to have these inspected first. We haven't
been notified of anything. We're just like we're in the other room with
the door shut. We'd like to know why.
ACKLAND: I have no reason. I have no reason. Your question regarding the appointment
of Jeff Haag as to why the Commission wasn't notified, I think you gotta
realize that I don't think that's the job of the Council. Jeff was (tape turned)
HAAG: ...this appointment letter. First of all I was aware of my appointment by the
Police Chief. I think Chuck brought it up to my house, I'm not sure, and at the
time I was not aware of the appointment. Shortly after that I called the
• office wondering if in fact I was appointed and I got a letter approximately
a month after the appointment and that's how it was initiated. I don't know
how severe that is.
? ?? But the letter only came,out after you inquired?
HAAG: Is is fair to say that if you were me that you would have interpreted it that
on my initiation that it came? Would it be unfair to interpret that - because
I did call before it came?
MARILYN
SWANSON: I did tell you that the-1 etter was in the mail..
PROCHNOW: Now that . letter of notification did not come through the Police Department.
Why was the letter to us expected to come through the Police Department? I
would think that would come from the same place being the appointment was made
by the Mayor and City Council.
MISKOFF: We wouldn't even know who to call if we were to call a meeting,
PROCHNOW: Any other comments?
JONES: Yes, along those same lines, I don't think that it has been clarified why you
people weren't notified of the pending investigation. Not of any details,
but the fact that there were allegations made against the Chief and that the
investigation would then begin. I would think that it's only appropriate as
the group that ultimately listens to the findings that you would first be
notified of the fact that there was an investigation to begin. with. I don't
think that was answered. -
-14-
SKOFF: I
asked the Mayor and he didn't answer•
you interpret the suduties. the
Maybe Dale would
�KLAND: It could says to the
what it say it
like to read, or I can read it, isaregardingpallegationseorrharter, what
says what the Mayors authority we'd just like to know.
.ISKOFF: We're not saying you're at fault or anything,
I informed the Council completely
:CKLAND: I had no reason for not telling you either.
and continuously informed the Council. we're Just trying conversatu to encourage
I don't know about what's happened in the
::INGSTROM: little t i
bit more gist
ommunicationld like to be a little bit more
past but maybe from now on I think they
Ilosely informed.
MI
SKOFF: I have no other comments to make. If there are no more comments the meeting
is adjourned.
R. Prochnow, Sec. - Treas.
Transcribed by Nan Buss, Office Supervisor 3
Hutchinson Police Department
0
0
1. CALL TO ORDER
MINUTES
HUTCHINSON CHARTER COMMISSION
Wednesday, December 3, 1986
Chairman Chuck Carlson called the meeting to order at 7:45 p.m. with the
following members present: Jean Peterson, Harold Juul, Delores Saar,
Walt Clay, Dick Popp and Chairman Carlson. Members Absent: Kay Peterson,
Dale McLain, Tom Dolder, Jeff Haag, Phil Graves and June Wick.
2. MINUTES
The minutes of November 19, 1986 were not acted upon due to the fact
there was not a quorum present.
3. DISCUSSION OF REVISED CHAPTERS 1,2,3,4,6,8,9 AND 10
The members present iscussedthe Charter as it has been revised making
few changes to that revision.
Chapters 1,2,3,4,6,8,9, and 10 were discussed as follows:
It was the consensus of the Commission to use the Model Charter for
Chapter 1.
I
CHAPTER 1
Name and General Provisions
Section 1.01 MAKE AND BOUNDARIES. The City of
Hutchinson, McLeod County, Minnesota shall
continue to be a municipal corporation under that
name and with the same boundaries as now are or
hereafter may be established.
9
Section 1.02. POWERS OF THE CITY. The City
shall have all the powers which it may now or
hereafter be possible for a municipal corporatio
to this state to exercise in harmony with the
constitution of this state and of the United
States. It Is the intention of this charter to
confer upon the people of the City of Hutchinson
every power which it would have if it were
specifically mentioned. The charter shall be con-
strued liberally in favor of the city and the
specific mention of particular municipal powers in
other sections of this charter does not limit the
powers of the city to those thus mentioned. Un-
less granted to some other officer or body, all
powers are vested in the city council.
E
•
CHAPTER 2
FORM OF GOVERNMENT
Section 2.01. FORM OF GOVERNMENT. The form of
government established by this charter is the
Mayor - Council plan. The council, consisting of
the mayor and four aldermen elected at large,
shall exercise the legislative power of the city
and determine all matters of policy.
SECTION 2.02. DEPARTMENTS. The Council may
establish boards or commissions to advise the
Council with respect to any municipal function or
activity, to investigate any subject of interest
to the City or to perform quasi - judicial
functions. The Mayor and Council shall determine
which shalt have Council representation.
SECTION 2.03. DUTIES AND POKERS. The Council
shall determine and assign the duties of the
several departments and appointed boards and
commissions subject to provisions herein and shall
prescribe the powers and duties of appointive
officers and employees.
SECTION 2.04. ELECTIVE OFFICERS The elective
officers of the city shall be qualified voters of
the City and shall consist of a mayor who shall
serve for two years and four aldermen elected at
large who shall serve for four years. The term of
office of each elective officer shall begin the
first business day of January following his elec-
tion and shall continue until his successor is
elected and qualified.
SECTION 2.05. APPOINTIVE OFFICERS The appoint-
ive officer of the city, not including members of
boards or commissions established herein or by
ordinance, shall be appointed by majority vote of
the council, and shall consist of a City Adminis-
trator.
SECTION 2.06. MAYOR AND VICE PRESIDENT. The
mayor shall be the chief executive officer of the
city and the presiding officer of the council. At
its first regular meeting after each city elec-
tion, the council shall choose a vice president
who shall serve as president in the mayor's
absence and as acting mayor in case of the mayor's
3
disability or absence from the city, or in case of
a vacancy in the office of mayor. The mayor shall
have a vote as a member of the council. He shall
exercise all powers and perform ell duties confer-
red and imposed upon him by this charter, the
ordinances of the city and laws of the state.
He shall be recognized as the official head of
the city for all ceremonial purposes, by the
courts for the purpose of serving civil process,
and by the governor for the purposes of martial
law. He shall study the operations of the city
government and shall report to the council any
neglect, dereliction of duty, or waste on the part
of any officer or department of the city. In time
of public danger or emergency he may, with the
consent of the council, take command of the po-
lice, maintain order and enforce the law.
SECTION 2.07. INCOMPATIBLE OFFICERS. No mem-
bers of the council shall hold any other paid
municipal office or employment under the city; and
until after one year after the expiration of his
term as mayor or councilman no former member shall
be appointed to any paid appointive office or
employment under the city which office or employ-
ment was created or the compensation of which was
increased during his term as a councilman.
SECTION 2.08. SALARIES. The salaries of the
mayor and the aldermen shall be established by
ordinance after a public hearing. The council
shall fix salaries or wages of appointive officers
and employees except those employed by boards or
commissions.
SECTION 2.09. VACANCIES IN THE COUNCIL. A
vacancy in the council shall be deemed to exist in
case of the failure of any person elected thereto
to qualify on or before the date of the second
regular meeting of the new council, or by reason
of the death, resignation, removal from office,
removal from the city, continuous absence from the
city of more than three months, or conviction of a
felony of any such person whether before or after
his qualification, or by reason of the failure of
any councilman without good cause to perform any
of the duties of membership in the council for a
period of three months. In each such case the
council shall by resolution declare such vacancy
to exist and shall forthwith appoint an eligible
person to fill the same until the next regular
municipal election, when the office shall be
filled for the unexpired term.
SECTION L10. INVESTIGATION OF CITY AFFAIRS.
The council and any officer or officers formally
authorized by the council shall have power to make
investigations into the city's affairs, to subpoe-
na witnesses, administer oaths, and compel the
production of books and papers. The council may
at any time provide for an examination or audit of
any officer or department of the city government
and it may cause to be made any survey or research
study of any subject or municipal 'concern.
SECTION 2.11. INTERFERENCES NITN
ADMINISTRATION. Neither the council nor any of
its members shall dictate the appointment or
removal of any city administrative officer
employee, but the council may express its view
and freely discuss with the City Administrator
anything pertaining to appointment and removal of
officers and employees. Except for the purpose of
inquiry and investigation under Section 2.10, the
council and its members shall deal with and con-
trol city administrative officers and employees
under the jurisdiction of the City Administrator
solely through the City Administrator, and neither
the Council nor any council member shall give
orders to any subordinate of the City
Administator either publicly or privately.
•
0
1]
CHAPTER 3
Procedure of Council
SECTION 3.01. COUNCIL MEETINGS. On the first
business day in January following a regular
municipal election the council shall meet at the
usual place and time for the holding of council
meetings. At this time the newly elected members
of the council shall assume their duties.
Thereafter the council shall meet at such time
each month as may be prescribed by ordinance and
resolution. The Mayor or any three members of the
council may call special meetings of the council
upon at least twelve hours notice to each member
of the council and such reasonable public notice
as may be prescribed by council rule in compliance
with the laws of Minnesota. To the extent provided
by law ail meetings of the council shall be
public, and any citizen shall have access to the
minutes and records thereof at all reasonable
times.
SECTION 3.02. SECRETARY OF THE COUNCIL.
The council may designate any official or employee
of the city (except a member of the council) to
act as secretary of the council. That individual
or employee shall keep a journal of council pro-
ceedings and such other records and perform such
other duties as this charter or the council may
require. The council may choose such other
officers and employees as may be necessary to
serve at its meetings.
SECTION 3.03. RULES OF PROCEDURE AND QUORUM.
The council shall determine its own rules and
order of business. A majority of all members
elected shall constitute a quorum to do business,
but a smaller number may adjourn from time to
time. The council may by ordinance provide a
means by which a minority may compel the
attendance of absent members. Except as other-
wise provided by statute or these rules, the pro-
ceedings of the Council shall be conducted in
accordance with •Roberts Rules of Order Revised:
SECTION 3.04. ORDINANCES, RESOLUTIONS AND
MOTIONS. Except as otherwise provided in this
• charter, all legislation shall be by ordinance. A
roll call vote on all ordinances, resolutions
5
and motions shall be recorded unless the vote is
unanimous. An affirmative vote of a majority of
all the members of the council shall be required
for the passage of all ordinances and resolutions
except as otherwise provided in this charter.
SECTION 3.05. PROCEDURE ON ORDINANCES. Every
proposed ordinance shall be presented in writing.
No ordinance shall contain more than one subject
which shall be clearly expressed in its title.
The enacting clause shall be *The City of
Hutchinson ordains.' No ordinance, except an
emergency ordinance, shall be passed at the
meeting at which it is introduced and at least
seven days shall elapse between its introduction
and final passage.
SECTION 3.04 EMERGENCY ORDINANCES. An emer-
gency ordinance is an ordinance necessary for the
Immediate preservation of the public peace,
health, morals, safety or welfare in which the
emergency is defined and declared in a preamble,
and the ordinance is adopted by a vote of at least
four members of the council.
SECTION 3.07. PROCEDURE ON RESOLUTIONS. Every
resolution shall be presented in writing. If
requested by an individual council member, a reso-
lution shall be read in full before a vote is
taken.
Section 3.04 SIGNING AND PUBLICATION OF ORDI-
NANCES AND RESOLUTIONS. Every ordinance or resolu-
tion passed by the council shall be signed by the
mayor or by two other members, attested by the
City Administrator, and filed and preserved by
him. Every ordinance shall be published at least
once in the official newspaper. In the case of
lengthy ordinances, or ordinances which include
charts or maps, if the Council determines that
publication of the title and a summary of the
ordinance would clearly inform the public of the
intent and effect of the ordinance, the Council
may by a majority vote direct that only the title
and a summary be published, with notice that a
printed copy of the entire text of the ordinance
is available for inspection at the office of the
City Administrator and any other public location
which the Council designates. Prior to publica-
tion, the Council shall approve the title and text
of the summary for accuracy and clarity. To the
extent and in the manner provided by law an ordi-
nance may incorporate by reference a statute,
state administrative rule or regulation of Minne-
sota, a code or ordinance or part thereof without
publishing the material referred to in full.
SECTION 3.09. VHEN ORDINANCES AND RESOLUTIONS
TAKE EFFECT. Every resolution and emergency
ordinance shall take effect immediately upon its
passage or at such later date as is fixed in it.
Every other ordinance shall take effect upon pub-
lication or at such later date as 1s fixed
therein. Every ordinance adopted by the voters of
the city shall take effect immediately upon its
adoption or at such later time as is fixed
thereon.
9
Section 3.10. ANNENDNENT AND REPEAL OF
ORDINANCES AND RESOLUTIONS. Every ordinance or
resolution repealing all or part of a previou
ordinance or resolution shall give the number, 1
any, and the title of the ordinance or resolution
to be repealed in whole or in part. No ordinance
or resolution shall be amended by reference to the
title alone, but such an amending ordinance or
resolution shall set forth in fu11 each section or
subdivision to be amended and shall indicate by
appropriate type or symbols matter to be omitted
or added.
SECTION 3.11. REVISION AND CODIFICATION OF
ORDINANCES. The city council may revise,
rearrange and codify its ordinances with such
additions and deletions as may be deemed
necessary. Such ordinance code shall be published
in book, pamphlet or continuously revised loose -
leaf form and copies shall be wade available by
the council at the office of the city administra-
tor for general distribution to the public free or
at a reasonable charge. Publication in such a
code shall be sufficient publication of any ordin-
ance provision not previously published if a
notice that copies of the codification are
available at the office of the city adninistratoI
is published in the official newspaper for at
least two successive weeks.
•
•
C J
0
Chapter 4
Nominations and Elections
Section 4.01. REGULAR MUNICIPAL ELECTION. A
regular municipal election shall be held on the
first Tuesday after the first Monday in November
of each odd - numbered year at such place or places
as the city council may designate. The city
adminstrator shall give at least two weeks'
publication notice of the time and place of
holding such election, and of the officers to be
elected, but failure to give such notice shall not
invalidate the election. At least one week before
the election the city clerk shall publish is sample
ballot in the official newspaper and post a sample
ballot in his office for public inspection.
Section 4.02. SPECIAL ELECTIONS The council
may by resolution order a special election and
provide all means for holding it. The City Admin-
istrator shall give at least two weeks' published
notice of a special election. The procedure at
such election shall conform as nearly as possible
to that prescribed for other city elections.
Section 4.03. FILING FOR OFFICE. There shall
be no primary election. No earlier than 42 days or
later than 28 days before the municipal election,
any voter of the city qualified under the state
constitution for elective office may, by filing an
affidavit and paying a filing fee of $5 to the
city administrator, have his name placed on the
municipal election ballot.
Section 4.04. PROCEDURE AT ELECTIONS. Subject
to this charter and applicable state laws, the
council may by ordinance further regulate the
conduct of municipal elections. Except as other
wise provided in this charter and supplementary
ordinances, general state laws on elections
shall apply to municipal elections.
CHAPTER 6
Administration of City Affairs
Section 6.01. THE CITY ADMINISTRATOR. The city
administrator shall be the chief administrative
officer of the city. He shall be chosen by the
council solely on the basis of his training,
experience, executive and administrative qualifi-
cations. He need not be a resident of the city at
the time of his appointment, but may reside out-
side the city while in office only with the
approval of the council. The city administrator
shall be appointed for an indefinite term and may
be removed at any time by an affirmative vote of a
majority of the council; but after he has served
as administator for one year, he may demand writ-
ten charges and a public hearing on the charges
before the council prior to the date when his
final removal takes effect. After the hearing, if
one is demanded, the council shall have unlimited
discretion either to reinstate the administrator
or make his removal final. Pending the hearing
and removal, the council may suspend the adminis-
trator from office. With the approval of the
council, the administrator may designate some
properly qualified person to perform the duties of
the administrator during his absence or disability
or while the office is vacant.
Section 6.02. POWERS AND DUTIES OF THE CITY
ADMINISTRATOR. Subdivision 1. The City Adminis-
trator shall be responsible to the council for the
administration of the city's affairs. He shall
have the powers and duties set forth in the
following subdivisions:
Subd. 2. He shall see that this charter and
the laws, ordinances, and resolutions of the city
are enforced.
Subd. 3. He shal l appoint and may suspend and
remove, upon the basis of merit and fitness and
subject to applicable personnel rules, all heads
of departments and all subordinate officers and
employees.
Subd. 4. He shal l direct and supervise al l
departments, offices, and agencies of the city,
except the Burns Manor Nursing Home the
Hutchinson Community Hospital and Utilities as
other wise provided by law or charter.
Subd. 5. He shall attend all meetings of the
council and may take part in discussion but not
vote; but the council may, in its discretion,
Ll
exclude him from any meeting at which his removal
is considered.
Subd. 6. He shall recommend to the council for
adoption such measures as he deems necessary f
the welfare of the people and the efftcier�
administration of the city's affairs.
Subd. 7. He shall keep the council fully
advised on the financial condition and needs of
the city, and he shall prepare and submit to the
council the annual budget and capital program.
Subd. 8. He shall submit to the council and
make available to the public a complete report on
the finances and administrative activities of the
city at the end of each fiscal year.
Subd. 9. He shall perform such other duties
as are prescribed by charter or may be required by
the council.
Section 6.03. ADMINISTRATIVE ORGANIZATION.
The council may by ordinance establish city
departments, offices, and agencies and prescribe
their functions. No power or duty conferred by
this charter upon a particular office or agency
shall be transferred to any other.
Section 6.04 SUBORDINATE OFFICERS. There
shall be officers subordinate to the city adminis
trator as the council may establish by ordinance
The council may, by ordinance, abolish offices
which have been created by ordinance and it may
combine the duties of various offices as it may
see fit.
Section 6.05. PURCHASES AND CONTRACTS. The
city administrator shall be the chief purchasing
agent of the city. Al city purchases and
contracts shall be made or let by the City
Administrator. The amount shall be governed by
city policy. All other purchases shall be made
and all other contracts let by the council after
the recommendation of the city administrator has
first been obtained. Contracts shall be made in
compliance with the uniform contracting law, and
whenever competitive bids are required, the con-
tract shall be let to the lowest responsible bid-
der. All contracts, bonds, and instruments of any
kind to which the city is a party shall be signed
by the mayor and the city administrator on behalf
of the city and shall be executed in the name of
the city. The council may by ordinance adopt
further regulations for the making of bids and the
letting of contracts.
•
•
CHAPTER 8
Public Improvements and Special Assessments
Section 8.01. POWER TO MAKE IMPROVEMENTS AND
LEVY ASSESSMENTS. The city may make any type of
public improvement not forbidden by law and levy
special assessments to pay al or any part of the
cost of such improvements as are of a local
character. The total assessments for any local
Improvement may not exceed the cost of the
Improvement, including all costs and expenses
connected therewith, with interest. No assessment
shall exceed the benefits to the property.
Section 8.02. ASSESSMENTS FOR SERVICE.
The council may provide by ordinance that the cost
of city services to streets, sidewalks, or other
public or private property may be assessed against
property benefited and collected in the same
manner as special assessments.
Section 8.03. LOCAL IMPROVEMENT PROCEDURE.
When the city undertakes any local improvement to
which the state local improvement code applies, it
shall comply with the provisions of that law. The
council may by ordinance prescribe the procedure
to be followed in making any other local
improvement and levying assessments therefor.
CHAPTER 9
Eminent Domain
Section 9.OL ACQUISITION OF PROPERTY.
The city may acquire, by purchase, gift, condemna-
tion ur otherwise, any property, either within or
without its boundaries, that may be needed by the
city for any public purpose. In acquiring
property by exercising the power of eminent do-
main, the city shall proceed according to
Minnesota Statutes, Chapter 117 or other
applicable law.
i
CHAPTER 10
Franchises
Section 10.01. FRANCHISES REQUIRED. Except as
otherwise provided by law, no person, firm, or
corporation shall place or maintain any permanent
or semi - permanent fixtures in, over, upon, or
under any street or public place for the purpose
of operating a public utility or for any other
purpose, without a franchise therefor from the
city. A franchise shall be granted only by ordin-
ance, which shall not be an emergency ordinance.
Every ordinance granting a franchise sha11 contain
all the terms and conditions of the franchise.
The grantee shall bear the costs of publication of
the franchise ordinance and shall make a suffi-
cient deposit with the City Administrator to
guarantee publication before the ordinance is
passed.
Section 10.02. TERM. No exclusive or perpetual
franchise shall ever be granted. No franchise for
a term exceeding twenty years shall be effective
until approved by a majority of the electors
voting thereon.
Section 10.03. PUBLIC NEARING. Before any
franchise ordinance is adopted or any rates,
fares, or prices to be charged by a public utility
are fixed by the council, the council shall hold a
public hearing on the matter. Notice of such
hearing shall be published at least once in the
official newspaper not less than ten days prior to
the date of the hearing.
Section 10.04. Power of Regulation Reserved.
Subject to any applicable law the council may by
ordinance reasonably regulate and control the
exercise of any franchise, including the maximum
rates, fares, or prices to be charged by the
grantee. No franchise value shall be included in
the valuation of the grantee's property in
regulating utility rates, fares, or prices under
any applicable law, ordinance, or regulation or in
proceedings for municipal acquisition of the
grantee's property by purchase or eminent domain.
Section 10.05. RENEWALS OR EXTENSIONS. Every
renewal or modification of a franchise, including
any existing franchise, shall be subject to the
same limitations and shall be granted in the same
manner as a new franchise.
4. NEW BUSINESS
The next regular meeting of the Hutchinson Charter Commission will be '
Wednesday, January 7, 1987, at 7:30 in the Fire Station. At that time
Chapters 5,7,11 and 12 will be discussed. Chairman Carlson suggested a
following meeting to be set for January 21, 1987.
5. ADJOURMENT
ere Bing no other business the meeting was adjourned at 9:30 p.m.
is
is
• EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
FOR YOUR INFORMATION
CITY OF HUTCHINSON
DATE December 19, 1986
NAME ADDRESS
Kim Rnepke 564 Hassan, Hutch
Debra Meyer 116 Oak Lane, Hutch
JOB TITLE Concession Worker '
SUPERVISED BY Bruce ERics0n
EMPLOYMENT STATUS
•
PAY RATE T -1
COMMENTS
u
% NEW EMPLOYEE
FULL TIME
OTHER:
PART TIME OR SEASONAL
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS,
PERSONNEL COORDINATOR
CITY AD INIS TOR
L_J
PIONEERLAND LIBRARY SYSTEM
Executive Committee Minutes
December 8, 1986
FOR YOUR INFORMATION
Present: LeRoy Sanders, Willmar Representing:
Jeanette Buchanan, Willmar "
Linda Ulrich, Renville "
Curtis Johnson, Appleton "
Wayne Hebrink, Renville "
James Phalen, Graceville "
Burton Sundberg, Director
Kathy Matson, Associate Director
Willmar
Willmar
Renville
Appleton
Kandiyohi County
Big Stone County
Absent: Howard Turck, Litchfield* Representing: Meeker County
Lilah Buhr, Stewart* " McLeod County
Also present: David Lauritsen, Chippewa County Librarian
*Excused absence
The meeting was called to order at 7:30 p.m. by Chairman Sanders. A correction
was made to the November 10 minutes. All three board members who were absent
had excused absences. Buchanan /Ulrich moved and seconded acceptance of minutes
as corrected. Carried. Johnson /Hebrink moved and seconded acceptance of
treasurer's report. Carried.
Director's report -- A letter has been sent to all governing units indicating
erms expiring as of 12/31/86 of current Board members. The statistical report
was reviewed. It was noted that circulation for November had decreased from
November of 1985. The Raymond Library is still being housed in the Bookmobile
but the new library should be compYeted soon. The newspaper clippings were
distributed as well as the Minnesota Library Reciprocal Borrowing Compact
report for July- September 1986.
Hebrink / Phalen moved and seconded payment of bills. Carried. Mr. Sundberg
reported that $6,000 in Automation Funds were deposited in a CD in the First
National Bank of Glencoe.
Committee /Project Reports:
1. A legislative breakfast was held at Hutchinson with approximately 15
attending, two of which were legislators. The MLA platform was reviewed. This
will be presented to Board at January meeting.
2. Personnel Committee -- the attached report of the November 18 meeting was
reviewed by Mr. Sundberg.
Communications:
I. The system's directors' meeting on December 12 will be on the topic of
"maintenance of effort," what should be done about changing it, if anything.
2. Mrs. Quinn, Mr. Lauritsen, and Mr. Sundberg attended a workshop in St. Paul
on new interlibrary loan equipment to be installed in January. This equipment
is purchased through LSCA funds. Willmar and Montevideo will each have the
.equipment.
3. Revision of Minnesota Library Trustees Handbook -- if there are any concerns
or suggestions, please contact K. Matson or Mr. Sundberg.
4. A letter was received regarding current FY67 state aid funding.
receive $211,500 rather than the previous figure anticipated (tota
percent).
5. 1987 Revised Budget -- 45 days has expired with no corresponden
governing unit stating opposition to requested amounts.
6. Revised Library Agreement -- Mr. Wallace Gustafson reviewed the
prior to sending to all governing units. Nine governing units have
date. Hopefully all will approve it by December 31.
PLS Will
minus ten
e from fly
document
approved to
New Business:
1. Report of Results Accomplished and Expenditures of Funds for the second yea.
Establishment Grant and the Automation Grant (Federal) for FY1986 were
reviewed. Hebrink /Johnson moved and seconded that the Board President and the
Library Director sign both. Carried.
2. Yearly Audit -- Ulrich /Buchanan moved and seconded Tom Eischens audit the
1986 books. Carried.
3. Jeanne Bolles Clark, SAMMIE coordinator, has requested to be covered under
PLS health insurance. As she is not an employee of PLS this would not be
Possible according to the Blue Cross agent, Duane Oslund.
4. Glenn Nelson, custodian at the Willmar Library, recently passed away.
Ulrich /Phalen moved and seconded that the new Life Magazine book be purchased
in memory of Mr. Nelson. Carried. Letter will be sent to family regarding this
memorial.
The meeting was adjourned at 8:50 p.m.
Jeanette Buchanan
Secretary
•
•
December 1986
PIONEERLT,ND LIBRARY SYSTEM
ANNUAL
Treasurer's
Report
Curtis Johnson,
Treasurer
AUTOMATION INCOME
BUDGET INCOME
BUDGET INCOME
MTD YTD
MTD
YTD
BUDGET
1W
$136,760.16
$ 90,395.34
Receipts:
Basic State /Federal
Aid
203,176.00
205,000.00
Big Stone County
658.00
22,297.00
22,297.00
*Chippewa County
2,123.00
73,275.00
*73,275.00
Kandiyohi County
98,205.00
98,205.00
McLeod County
2,403.00
62,960.00
62,960.00
Meeker County
56,882.00
62,773.00
Swift County
999.00
32,611.00
32,611.00
Appleton
376.00
8,780.00
8,780.00
Benson
548.00
17,560.00
17,560.00
Glencoe
659.00
23,032.00
23,032.00
Graceville
117.00
3,912.00
3,912.00
Hutchinson
1,387.00
50,286.00
50,286.00
Kerkhoven
114.00
3,763.00
3,763.00
Litchfield
886.00
38,474.00
38,474.00
Ortonville
382.00
12,909.00
12,909.00
Willmar
2,384.00
80,350.00
80,350.00
Bird Island
206.00
6,660.00
6,660.00
*Dawson
285.00
9,227.00
* 9,227.00
Hector
188.00
6,077.00
6,077.00
332.00
10,737.00
*10,737.00
4dison
nville
224.00
7,247.00
7,247.00
Cash Receipts
Gifts
Interest
Reimbursements (local gov't)
*Chippewa County
*Dawson
*Madison
Benson
Other Reimbursements
Other
Total Receipts
3,355.87
467.32
14.171.00 4.035.06
Other funds:
Glencoe Fund
Automation Grant (LSCA)
Swift County Est. Grant (LSCA)
Implementation Grant (1985 - State
Raymond Project (Bremer Grant & Mielke Estate)
KCWL
TOTAL RECEIPTS & BALANCE:
�tomation Totals $14,171.00
TOTAL RECEIPTS. BALANCE. AUTOMATION MTD & YTD
31,574.03
41,340.04
6,746.60
7,211.74
32,028.00
5,394.00
3,449.00
700.00
930,827.33
114,193.16
$172,369.25 $1,135,415.83
$172,369.25 $1,149,586.83
Page 1 (OVER)
48,000.00
d Ix11A t1
*32,028.00
* 5,394.00
* 3,449.00
941,700.00
4,022.00
11,998.00
10,175.00
1,840.00
57,619.13
1.736.00
$1,029,090.13
$19,505.00
$1,048,595.13
December 1986
ANNUAL
EXPENDITURES4
PIONEERLAND LIBRARY SYSTEM TREASURER'S REPORT (Continued)
Page 2
' MID
VTO
% OF EXP
CURRENT
xVeNUITURF. XP��I�URt�fO'ES'T- "-- rSUJ�,�
_
ACCT GROUP.._
_. -.
.VO
.- _____.__
.00
.00i
.VO
L18RARY
PERSONAL SERVICES
SALAPIES AND MAGFS
_6.8,695_.86
609.736.35
98.46E
6199Z94.00
NL►1TM 1VSUkkW c-
1,641 .G4
19 817.42
l5. �5%
23x300.00
Ik ALTn iNSURANCE - UEGUCTIRLE
154.40
Zv655.72
63.23%
49200,00
,_R,TIPZMENT 1N�UP.A NCE
- - - - - - - - -- - --A
-- - ._
4,376.76
-b - ---'
559512.86
-
56,000.00
aCCT GROUP...
54.66 0.06
-
6879122.35
_99.134 _
97.665
702-794.00
MATERIALS
C.OKS- _4JULT
_1,494.46
60.02_7.77
104.61E
57 v275.00
BLOKS - CHILDnEN
94.94
15.664.73
93.354
109760.00
GL%ERAL RcFLPE%L£
.00
5.&:5.44
1!6.113
i9J0U.U0
,'EP.109.S CAL S _. _
....__.__
623.69
229914.29
109.124
21s000.00
O&APPLE IS
.00
_
350.00
I o. o74
_
- - 300.00
Sw1FT CPRITY ,ATERIALS
513.0:
6,03.06
101.63%
69300.00
9LM,Jh LIBRARY .MATERIAL S. _..
_ _.JD.__._
396.95_
56.71<__
700.00_•
°.MN E loM•i FILMS
.U(`
3967 J. 00
_
99.136
___
3.900.00 '
VID00 D1S:S E TAPLS
:.55.10
29613.13
41.37.
09 60 ^v.OD
AUnIU nIS1S Fi.O TAPES .___..
_
?6.30
_.
95.51X__
100.00
SLIJFS A'4U FILM SIRIPS
.DO
_ _95.51_
.00
_
- .JOY
250.00
VICADFOkMS
.00
174.00
.002
.00
191NUING
.00
.436.07
08.01%
950.00
ACCT Gk7UP...
2,9'40.01
119.025.95
99.991
1199035.00 _
CAT AL :J GtNG
--- DLLIL AND OTnER CHAPGES
.00
179263.70
95.91%
18,000.00_
CCw vcvUGR [97190.5
283.34
9.543.55
89.43E
10.671.01
ACCT GROUP...
283.36
26.807.25
93.504
289671.01
VEHICLES -
- OPECATIO4 AND MAINTENA4CE
19015. @T
15.Zq @.62
B�?.H92
179000.00
INSURANCE
569.26
29015.60
134.37E
1.500 0
AMORTIZATION
_
.00
81108.2`
202.714
4.G^
ACCT GROUP...
195RS.13
25,422.47
112.992
_
22.5;7
CUMhlIAIILATION
TELEPHONE AND LINE CHARGES
615.35_
_ 99545.21_
- 10606%
9_.000.00
TERMINAL MAINTENANCE
.00
.00
.00E
1-400.00
POSTAGE_ A14D SHIPPI%G
646.78
69151.95
101.90%
89300.00
_
ACCT GROUP...
1,262.13
179697.16
96.18%
189400.00
EQUIPMENT
__
- - - -
--- .__. -._-
._ -- --
?JEW EQUIPMENT
90.90
19493.15
74.66E
2,000.00
_A /V !�WIPMENT
.00
422.00
60.29%
700.00
4'A144TENZNCE AND CONTRACTS
19099.91
13 251.58
IOb.ETZ
12X400.00
ACCT GROUP...
19190.81
159166.73
100.44%.
159100.00
OTHER
CUSTODIAL SUPPLIES AND EQUIPMENTilG.Y1
1r 150.61
115 x76.
1 -�C00 .00
SUPPLIES ANU PKINTII.G
19606.11
20.569.13
07.534
23,500.00
PROMOTTGVAL AND PROGRAMMING
995.52
1.99.AC%
500.00
- MILEAGE AND MEETIN.S - STAFF
_124.00
175.31
6.701.26
117. e0
5.715.00
w.ILEAGE LND MEETINGS - TRUSTEES
110.03
3.322.25
103.62%
3,100.00
o i.OF. MEMBERSHIPS fTR USTEcS)
1_41.00
701_._00
137.454
510.00
INSURANCE
.00
79491.31
117.05%
6,400.00
ADS AND LEGAL NOTICES
.0v
248.04
275.60%
97&.00
ALOITING
-
.00
193E7.40
115.62E
19200.00 .
POOKKEEPING
225.00
21700.00
90.004
3.000.00
CJNTINUIN;, EDUCATION
111.01
396.20
198.10E
200.00
-
ACCT Gk ^U°...
2,579.07
45,752.72
100.63%
459375.00
SPECIAL_
GLENCOE FRIE:1059 1963
.JO
260.17
6.97E
4.022.00
KCML
.00
.00
.UOE
1,736.00
SALARY STUDY
_ _._00
1,170.00
63.59E
19840.00
ALTOA'ATION FUND (L9CALI
69051.90
149171.00
72.05E
19,505.00
AUTO °AT1ON o ?ArT (STATE)
.00
11,943.07
130.0:%
11,994 .JO
THE SAYMr'c,n PRnJELT
319574.03
114-1x3.16
193.1 SI;_
57, 61
ACCT FknOP...
37.635.03
1419812.33
146.62%
_
960,'.
LRG. 7JTAL...
1029119.38
1.0799406.96
102.94%
19048.595.14
ENDING CASH BALANCE
$70,179.87
$70,179.87
Page 2
•
W (612) 587 -5151
ITY OF HUTCHINSON
WASHINGTON AVENUE WEST
CHINSON, MINN. 55350
January 8, 1987
MEETING NOFICE
There will be a special meeting of the Hutchinson City Council
in the Council Chanbers at City Hall at 7:00 a.m. on Friday,
January 9, 1987.
Purpose of the meeting is to select a City Attorney.
/hs
copy: Mayor and Council
Leader
I=
Cable TV
RESOLUTION NO. 8442
APPOINTING LEGAL COUNSEL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT be appointed as City Attorney at a retainer fee
for a six month period from January 1, 1987 to June 30, 1987. Services to be
included within the retainer fee are: prosecution of Police Department cases;
attendance at all City Council and Planning Commission meetings; attendance at
City staff meetings held the first and third Wednesday each month; preparation
of Resolutions and Ordinances; negotiating property acquisition and counseling
property owners on relocation law and benefits; legal services for all bond
issues, except legal services for industrial revenue and tax increment bond /note
issues and other customary legal services in the normal cause of City business.
Matters such as appearance in county, state district, or federal dis-
trict court will be billed separately, with an annual ceiling for such legal
expenditures as determined by the City Council. State Supreme Court Appeals
will be billed as extra legal services outside of the retainer fee and afore-
mentioned ceiling. Legal action initiated to collect obligations owing the
City or its agencies may be billed on a contingent fee basis and any amounts
received for such actions shall not be included in any aforementioned ceiling.
Adopted by the City Council this 9th day of January, 1987.
Paul c an
Mayor
ATTEST:
Gary D. P otz
City Clerk