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cp02-10-1987 cHUTCH INSON CITY CALENDAR WEEK OF 'TO ► WEDNESDAY -11- 10:00 A.M. - Directors Meet- ing at City Hall 5:30 P.M. - City Council Workshop /Special Meeting at Fire Station SUNDAY T MONDAY -8- I -9- op `I'' 1 , ti r `` VP I ENTIN E• $ e I. I'� THURSDAY -12- r 3 :00 P.M. - Open Bids at City Hall for Wastewater Treatment Plant FRIDAY -13 VACATION & COMP. TIME: RALPH NEUMANN - Feb. 8 -15 MARLOW PRIEBE - Feb. 9 -13 61 �k TUE91AY -10- 7 :30 P.M. - City Council Meeting at City Hall SATURDAY -14- B R E A K VALENTINE'S DAY AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 10, 1987 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Darrel Thalmann, Our Savior's Lutheran Church 3. Consideration of Minutes - Regular Meeting of January 27, 1987 and Adjourned Meetings —January 28, 1987 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - January 1987 2. Nursing Home Board Minutes dated December 23, 1986 3. Hospital Board Minutes dated December 16, 1986 Action - Motion to order minutes and report filed 5. Public Hearing - 8:00 P.M. None 6. Communications, Requests and Petitions (a) Response By Donohue & Associates To Suggestion Of Plastic Pipe In Force Main For Wastewater Treatment Plant Project Action - 7. Resolutions and Ordinances (a) Resolution No. 8459 - Resolution Of Affirmation By City Of Hutchinson To Continue As A "Star City" Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 8460 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration Of Grade Classification Review For Part -Time Police Dispatchers (DEFERRED JANUARY 27, 1987) 0 Action - 1 CITY COUNCIL AGENDA - FEBRUARY 10, 1987 (b) Consideration Of Financial Consultant Proposals Action - Motion to reject - Motion to award contract 9. NEW BUSINESS (a) Consideration Of Revised Pioneerland Library System Agreement For Regional Library Service Action - Motion to reject - Motion to approve revised agreement (b) Consideration Of Improvement On Idaho Street For 1988 Action - Motion to reject - Motion to approve improvement for 1988 (c) Consideration Of Building Official's Proposal For Job Switch Action - (d) Consideration Of Advertising For Position Of City Engineer And Review Proposed Job Description Action - Motion to reject - Motion to approve advertising 10. Miscellaneous Ia (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment KA I^i U MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 27, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman John Mlinar, Alderman Marlin Torgerson, Alder- man Pat Mikulecky and Mayor Paul L. Ackland. Absent: Alderman Mike Carls. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by Reverend Thor Skeie. 3. MINUTES The minutes of the regular meeting of January 13, 1987 and bid openings of January 20, 1987 and January 21, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - DECEMBER 1986 2. PLANNING COMMISSION MINUTES DATED DECEMBER 16, 1986 (b) APPOINTMENTS TO BOARDS: 1. SENIOR ADVISORY BOARD - MILDRED CARRIGAN NORINE RIESBERG ELSA YOUNG 2. PIONEERLAND LIBRARY BOARD - LINDA WILLMSEN The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the minutes and report filed and to ratify the appointments. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) 1987 IMPROVEMENT PROJECTS Mayor Ackland called the public hearing to order at 8:00 P.M. and read the Notice of Hearing On Improvement, 1987 Projects. Project 87 -07 - No one was present to be heard. Project 87 -08 - No one was present to be heard. • Project 87 -09 - No one was present to be heard. Project 87 -10 - Mr. Ken Fennell, 640 Roberts Road, inquired when the project would take place and how the cost would be split up. The City 1 1�, CITY COUNCIL MINUTES - JANUARY 27, 1987 0 Engineer responded the project would be done sometime between June 1 and August 30. The cost would be divided between the lots; otherwise, it would be on a front foot basis. Project 87 -11 - No one was present to be heard. Project 87 -13 - No one was present to be heard. Project 87 -14 - No one was present to be heard. Project 87 -15 - No one was present to be heard. Project 87 -16 - No one was present to be heard. Project 87 -17 - Mr. De Forest Wagner, Stewart, MN, asked where the lift station would go and how the project would be put in. He asked about an itemization of the breakdown of costs on the project. The City Engineer reported the project would run from the lift station west to the school site. The project was needed for the new school, but everything tied in with Mr. Wagner's layout and would not inhibit development of the area. Project 87 -20 - No one was present to be heard. . Project 87 -21 - Mr. Marvin Willhite, 465 High Street, questioned if the project had been moved up from 1988 and if the cost would be on a frontage basis. He also inquired about grading and pointed out the present problem in making a right -hand turn. Mr. Willhite wondered if the approach to Highway 7 would be widened as there is a safety fac- tor to be considered. Engineer Priebe stated the project cost would be $35 a front foot. He also commented that the right -of -way could be improved for the ap- proach. Project 87 -23 - No one was present to be heard. Project 87 -24 - No one was present to be heard. Project 87 -31 - Mr. Dick Desens, owner of New Dimension Plating, asked if any consideration was being given to the drainage problem. The City Engineer commented the project could be tied in with the Third Avenue project. Mr. Forest De Wagner inquired where and when the Third Avenue project would start. Engineer Priebe stated the project would start east of the Wagner property and was capable of future extension. The project would begin this summer. • `a CITY COUNCIL MINUTES - JANUARY 27, 1987 Mayor Ackland read a letter received from Hutchinson Computer Indus- tries stating they were in favor of project 87 -31. Project 87 -32 - No one was present to be heard. Alderman Torgerson moved to close the hearing at 8:40 P.M. Motion sec- onded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the 1987 projects, call for plans and specifications, and to waive reading and adopt Resolution No. 8458. Motion carried, with Ald- erman Mikulecky abstaining since he was a property owner on project No. 87 -09. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHTING 1. BETHANY BAPTIST CHURCH - LINDEN AVENUE & LYNN ROAD 2. ENTRANCE OF HAVTI & HUTCHINSON COMMUNITY HOSPITAL Alderman Mikulecky moved to approve and refer the requests to the Hutchinson Utilities. Motion seconded by Alderman Mlinar and carried unanimously. (b) PETITION OF COMPLAINT REGARDING PROPERTY ON OAK STREET After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to refer the complaint to the Police Department. Motion unanimously carried. (c) OBJECTION TO SPECIFICATIONS FOR WASTEWATER TREATMENT PLANT PROJECT NOT INCLUDING USE OF PLASTIC PIPE Mr. William Nightingale, a representative of J & M Manufacturing, in- formed the Council that his company objected to the City not consider- ing the use of plastic pipe for the proposed wastewater treatment plant project. He had been in contact with both Mayor Ackland and the Dono- hue firm regarding this matter, but no satisfactory answer had been given for deleting the plastic pipe consideration. City Administrator Plotz reported he had written a letter to Mr. Ed Nevers of Donohue & Associates, but to date the City had not received a response on the matter. 7. RESOLUTIONS AND ORDINANCES None. • 8. UNFINISHED BUSINESS 3 CITY COUNCIL MINUTES - JANUARY 27, 1987 0 (a) CONSIDERATION OF AUTHORIZING HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION AND ENERGY COUNCIL TO IMPLEMENT REVOLVING LOAN FUND (DEFERRED JANUARY 13, 1987) Mr. Art Cooper addressed the procedure to be used for implementation of the revolving loan fund, with a cap not to exceed $100,000. Following discussion, Alderman Torgerson moved to authorize the Hutchinson Com- munity Development Corporation and the Energy Council to implement the revolving loan fund. Motion seconded by Alderman Mlinar. Alderman Mikulecky amended the motion to drop the origination fee and set the interest rate at two percent. The amended motion died for lack of a second. Main motion carried unanimously. (b) CONSIDERATION OF POLICY ON GIFTS (DEFERRED JANUARY 13, 1987) Following discussion on the gift policy, the motion was made by Alder- man Mikulecky to take it under advisement and act on the policy in Feb- ruary 1987. Motion seconded by Alderman Mlinar and unanimously car- ried. (c) CONSIDERATION OF GRADE CLASSIFICATION REVIEW FOR PART -TIME POLICE DISPATCHERS (DEFERRED JANUARY 13, 1987) It was the legal opinion of City Attorney Anderson that the City Council had the authority and responsibility to determine compensation for relief dispatchers. After discussion, Alderman Torgerson moved to authorize the City Admin- istrator and Personnel Coordinator to review the part -time dispatcher classification and make any changes deemed appropriate and bring it back to the City Council. Motion seconded by Alderman Mlinar and car- ried unanimously. (d) CONSIDERATION OF AWARDING BID FOR MOTOR FUELS FOR CITY VEHICLES (DEFERRED JANUARY 21, 1987) Following discussion, the motion was made by Alderman Torgerson to award the bid to Hutchinson Co -Op as fuel supplier for regular, un- leaded, and diesel at $.025 over the base and to Albrecht Oil Co. to supply the wastewater treatment plant vehicles with unleaded ethanol gas at $.064 over the Kock fuel base price. Motion seconded by Alder- man Mikulecky and unanimously carried. (e) CONSIDERATION OF RECOMMENDATION TO REJECT BID FOR TRANSIT BUS AND AUTHORIZE STAFF TO SET NEW BID DATE (DEFERRED JANUARY 20, 1987) After discussion, Alderman Mlinar moved to reject the bid for a transit bus and set a new bid date. Alderman Torgerson seconded the motion and . unanimously carried. CITY COUNCIL MINUTES - JANUARY 27, 1987 • RECESS: The City Council adjourned at 9:05 P.M. for a 10- minute recess. 9. NEW BUSINESS (a) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY DICK GOEBEL OF GOEBEL FIXTURE COMPANY WITH FAVORABLE APPROVAL BY PLANNING COMMISSION Following discussion of the Planning Commission's contingencies for the permit, Alderman Torgerson moved to approve the conditional use per- mit and to waive reading and adopt Resolution No. 8457. Motion sec- onded by Alderman Mikulecky and carried unanimously. (b) CONSIDERATION OF LOT SPLIT ON BOULDER STREET WITH FAVORABLE APPROVAL BY PLANNING COMMISSION After discussion, the motion was made by Alderman Mikulecky to approve the lot split. Alderman Torgerson seconded the motion and unanimously carried. (c) CONSIDERATION OF WAGE ADJUSTMENT FOR HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION SECRETARY Following discussion, Alderman Mikulecky moved to reject the wage ad- . justment for the CDC secretary since they are not City employees. Motion seconded by Alderman Torgerson and failed three to one, with Alderman Mikulecky voting aye. Alderman Torgerson moved that CDC be allowed to do with its budget as they see fit. Motion seconded by Alderman Mlinar and carried three to one, with Alderman Mikulecky voting nay. (d) CONSIDERATION OF WAGE ADJUSTMENT FOR TREASURER OF FIRE DEPARTMENT This item was removed from the agenda. (e) CONSIDERATION OF EXTENDING PAYMENT PERIOD FOR PAST WATER USAGE FOR MIDWEST TRAILER COURT AND DIRECT CITY ATTORNEY TO DRAW UP WRITTEN AGREEMENT Mayor Ackland reported that Mr. Sam Ulland had offered to pay $1,000 to- ward his delinquent water bill and Mr. Eldor Mathews offered payment of $1,100 toward said bill and to enter into an agreement for a monthly payment schedule on the balance owing. It was the consensus of the Council to accept the partial payment. Alderman Torgerson moved to authorize the City Attorney to draw up an agreement between the City, Mr. Sam Ulland and Mr. Eldor Mathews. Motion seconded by Alderman Mlinar and unanimously carried. • The motion was made by Alderman Torgerson to approve extension of the payment period. Alderman Mlinar seconded the motion and carried unani- mously. CITY COUNCIL MINUTES - JANUARY 27, 1987 (f) CONSIDERATION OF ESTABLISHING A WORKSHOP /SPECIAL CITY COUNCIL MEETING ON 1987 GOALS AND OBJECTIVES Following discussion, Alderman Mlinar moved to set a workshop/ special Council meeting for February 12 at 5:30 P.M. Motion seconded by Alder- man Torgerson and unanimously carried. (g) CONSIDERATION OF ASSESSMENT SEARCH FORM AND DELETING DISCLAIMER STATEMENT (REQUESTED BY ALDERMAN PAT MIKULECKY) City Attorney Anderson stated the City would still be liable in the event of an error even though the disclaimer statement appeared at the bottom of the assessment search form. He felt it was a policy question rather than a legal question. Following discussion, no action was taken. (h) CONSIDERATION OF WITHHOLDING 2.5 PERCENT PAY ADJUSTMENT FOR POLICE CHIEF UNTIL RESOLUTION OF STATUS OF CHARGES AGAINST POLICE CHIEF (REQUESTED BY MAYOR PAUL L. ACKLAND) Mayor Ackland commented that the Police Chief's pay increase should be withheld until the charges against him had been resolved. The payroll with the wage adjustments had not been issued yet, and to take away pay could be considered disciplinary action. 0 The City Attorney stated he would look into the legal aspect of it. It was the consensus of the Council to continue tonight's meeting un- til tomorrow night, January 28, at 5:10 P.M. to vote on the issue. (i) CONSIDERATION OF LEAF COMPOSTING PROJECT AND RECOMMENDATIONS FROM HUTCHINSON SOLID WASTE MANAGEMENT COMMITTEE Chairman Mark Schnobrich presented two recommendations to the City Council regarding leaf composting, namely: 1) adopt a mandatory policy to separate leaves from regular garbage and have a regular pick -up schedule for the leaves; 2) consider requiring biodegradeable bags for leaves and grass clippings. It was decided that the Mayor and City Administrator would meet with Jim Junker to review his contract and discuss the project and the Solid Waste Management Committee would check into biodegradeable bags. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to defer to the second meeting in February. Motion unanimously car- ried. (j) CONSIDERATION OF REVIEW OF PROPOSALS FROM FINANCIAL CONSULTANTS This item was deferred to the continued meeting on January 28, 1987. • 0 0 CITY COUNCIL MINUTES - JANUARY 27, 1987 (k) CONSIDERATION OF PURCHASE OF ANESTHESIA MACHINE FOR HUTCHINSON COMMUNITY HOSPITAL Following discussion, Alderman Mlinar moved to approve the purchase. Motion seconded by Alderman Torgerson and unanimously carried. (1) CONSIDERATION OF PURCHASE OF LABORATORY EQUIPMENT FOR HUTCHINSON COMMUNITY HOSPITAL Following discussion, Alderman Mlinar moved to approve the purchase. Motion seconded by Alderman Torgerson and unanimously carried. (m) CONSIDERATION OF PAYMENT OF FORMER CITY ATTORNEY EXPENSES FROM $5,000 RETAINED FROM PARKYIEW PLAZA LTD. (REQUESTED BY JAMES SCHAEFER) City Administrator Plotz explained the $5,000 payment was the one per- cent deposit on $500,000 which was sent to the Department of Energy And Economic Development for the Parkview Plaza bond. The money was re- turned to the City when the project failed to go forward. The ap- praisal fee was paid by the City. Mr. Plotz stated the arrangement for legal services regarding the Parkview Plaza project was between Attor- ney James Schaefer and Frank Fay. Also, Mr. Fay has not paid the Dor- sey 8 Whitney law firm for their legal fees. City Attorney Anderson suggested contacting Mr. Fay for consent of the $5,000 being retained by the City to be used for partial or total pay- ment of outstanding bills against his development project. He stated that all legal bills are a private issue between the developer and the other party(s). Otherwise, the City would do nothing on the matter. Alderman Mlinar moved to authorize the City Administrator to contact Frank Fay for consent to pay a portion of the bills from the $5,000 or else it would remain status quo. Motion seconded by Alderman Mikulecky and carried unanimously. (n) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson to recommend discontinuation of service on Monday, February 2, 1987 at noon unless other arrange- ments had been made. Motion seconded by Alderman Mlinar and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on the various topics covered in his newsletter. He pointed out that the Police Department vehicle usage reports were distributed for Council review. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to authorize the City Administrator to inform the Police Chief and Police CITY COUNCIL MINUTES - JANUARY 27, 1987 i Investigator of the need to be more specific on mileage usage report. Motion unanimously carried. It was reported that a meeting was held on January 22 with the "review" appraiser on the airport appraisals. If requested by the Council, a second opinion could be provided by another MN /DOT appraiser. Then a reviewer would evaluate the two appraisals. After discussion, Alderman Mlinar moved to direct the City Administra- tor to obtain the cost of additional review appraisals for commercial property from MN /DOT and other sources. Motion seconded by Alderman Torgerson and unanimously carried. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Priebe reported the State was interested in a detour route for the Hwy. 15 South project. He then outlined their recommendation. Following discussion, Alderman Mikulecky moved to approve the detour as outlined by MN /DOT. Motion seconded by Alderman Torgerson and carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS 0 The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT Alderman Mikulecky moved to adjourn the meeting at 10:40 P.M. until 5:10 P.M. on January 28, 1987. Motion seconded by Alderman Mlinar and carried unanimously. r 1 ►_J 8 MINUTES . ADJOURNED MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, JANUARY 28, 1987 Mayor Ackland called the adjourned Council meeting of January 27, 1987 back to order at 5:10 P.M. Present were: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz and Finance Director Kenneth B. Merrill. CONSIDERATION OF WITHHOLDING 2.5 PERCENT PAY ADJUSTMENT FOR POLICE CHIEF UNTIL RESOLUTION OF STATUS OF CHARGES AGAINST POLICE CHIEF (REQUESTED BY MAYOR PAUL L. ACKLAND) Mayor Ackland continued the discussion from the January 27, 1987 Council meet- ing regarding the 2.5 percent pay increase for Police Chief O'Borsky. City Administrator Plotz reported he had received legal opinion from Attorney Dennis O'Brien of LeFevere law firm that it would be appropriate to withhold the pay increase until the issue was resolved. It was his opinion that any increase given could send conflicting signals to the Police Chief or the Police Commis- sion that the City Council was thinking positively about the position. Alderman Torgerson moved to withold the 2.5 percent pay adjustment for the Police Chief until the charges have been resolved. Motion seconded by Alderman Mikulecky and carried unanimously. CONSIDERATION OF REVIEW OF PROPOSALS FROM FINANCIAL CONSULTANTS Fol lowing discussion on the procedure with the bond consultant proposals, the motion was made by Alderman Carls for City staff to review the proposals and narrow it down to the two top consultants and present to City Council on Feb- ruary 10 for a final decision. Motion seconded by Alderman Mlinar and carried unanimously. CLAIM FROM JAMES SCHAEFER FOR PAYMENT OF LEGAL SERVICES It was reported that former city attorney James Schaefer had submitted a bill for $500 to cover services performed on behalf of the City from December 9, 1986 to December 15, 1986. His leave of absence took effect December 9, 1986. Following discussion, Alderman Torgerson moved to pay the claim to Jim Schaefer. Motion seconded by Alderman Mlinar and unanimously carried. CHANGE OF DATE FOR CITY COUNCIL WORKSHOP /SPECIAL MEETING The date for the Council workshop /special meeting was changed from February 12, 1987 to February 11, 1987 at 5:30 P.M. inasmuch as Alderman Carls was not avail- able for the former date. 0 ADJOURNMENT There being no further business, the meeting adjourned at 5:26 P.M. • `J • nnit7nAlslamm YO_ n607 -00917 APPROVAL EXPIRES 6169 C-404 U1 DD%K"A rT W COemAlta mawrwnmfarmw ~'M ~wm"pwwAo~ i JANUARY 7987 fRaresamresranysrrwer nines aMaKesaaMrerraACaas1 REPORT Of BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 8 9999 085 1 D 26 9999 02730 HONER PITTMAN BLOB Off Nyourf, ciranpad, ptels mark (Xl apprpprtsN box below and s,aPlaM am: ox belowa CITY HALL 37 WASHINGTON AVE WEST ~e01N' - HUTCHINSON NN 55350 ❑ Discontinued be** PatnhNt ❑ Merged with another s,yetarrh ❑ Spin Img two in news, ayatera ❑ Annexed end saves PLEASE COMPLETE AND MAIL -' C1 Had other changes THIS FORM ON OR BEFORE FEBRYART 4e 1987 N W PSmdts wen issued dhakrp Saner Ordwces Insauetlonearaklckeled.For this period, mark 1X1 In to box 1201 Ewes Tenth Slaset further aaeNtana, can colect and retum due form r r Ja Mae s,a IN e, Its 47132 1301) 783 -7214. NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING It" Number of Valuation of Number of valuation of No. ' Housing SuBd BUILDINGS construction Iloclelrhp commuctf. tea units Ornit ants hetlts Omk ants lel (b) lei 101 1.1 tl got SIngle-fwNry, houses, detached Exclude mobile Mmser. 101 Smale­tamily houses, attached - Sepantedbyground to roof wall, -No units above or below, and - Separate hearing S"tM and utllhy nwwv ICout each unit as a separaN building] 102 - Two•Nmity buildings 103 Thrsa and four - family buildings 104 - Fl,b mot family bulldinge 103 - TOTAL — Bum of IOf -108 —► 109 _ NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING BUILDINGS tun Itsm Nurlber of VelaWn of Number of valuation of Bugdkhpa Rooms 8hildlrVS construction 0'*, , Rooms, construction Omit carm lei Ibl (cl Id) 1.1 If) Igl Hotels, motels, and tourist cabins Itransiem accommodations ordy) 213 Other nonhousekeeping shelter 214 NEW PRIVATELY OWNED PUBLICLYOWNED NONRESIDENTIAL BUILDINGS hem Number Valuation of Number Valuation of No, of construction of construction I b ildNBs Omit carte buildings Omit cents 1.1 lb) let lot lot Amusement, social, and racreerfonel 318 Churches and other religious 319 Industrial 320 Parking garages (buildings and open decked), 321 Service stations and repair garages 322 Hospitals and institutional 323 Offices, banks, and Professional 324 Public works and utilities 328 Schools and other educational 328 Stores and customerservices 327 Other nonrasidemlel buildings 328 Structures other then buildings 329 ADDITIONS, PRIVATELY OWNED PUBLICLYOWNED ALTERATIONS, AND CONVERSIONS hem Nwnber Valuation of Number Valuation of No. of constnctkm of construction buildings OmN ants buildings Omit cents 101 lb) W to) NI Residential — Classify addition, of garages and carports In item 438. 434 4 11,950 NoreaelAentiai and noMwusekseping 437 1 800 1 45 000 Additions of residential garages and carports lattached and detached) 438 Mfg. Homes - 3 Signs - 1 PLEASE CONTINUE ON REVERSE SIDE � � �rz� DEMOLITIONS AND RAZINGOF BUILDINGS _ mean — Nu bin, of S is III! NI NUWAW of tits IN) NI No. lei JFI�� lat tedwd aM detaeludl N{ d fourfw* buW M7 family &Adings N6 - Ilotherbul aaM strUeturaa Nf INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 05MA00 OR MORE Pluaapmvkl@ wfo8ow Nformationfwewhpomrlf autftarlelriO OOnaY11C110ri Yallnd st$W0.000armprs entered In aaetims I ttatmigh IV. Noun tiom NC. I —IV nl Description ibl Name and address, of onmriar or bu lder let ship Monk 1`0 Idl Valuation of construction GI Number of owina if) Kuedkw 1 I KYW el beadlrq ❑Pdveu Ohms { Site Madness Kind of WAdeq ❑Pdvm ❑f'1nYe lift; etl8eu KiW of haes o ❑Pivm ❑mk i She oddnn ❑Blum ❑� Site eddrew MW of Nddeq ❑Mvm ❑Paned Site adieee KiW of building ❑Privet ❑Pads Site addrue KWW M t klinp ❑Pdvne ❑Palk she Wben Kind of bWNYq ❑Mum ❑Pen t Site auGnu ❑Riven ❑Pibee t Sqa l.ammerin An lroado an otan7arw parrfellaaee4ip ®No ❑Yes— Please additional infannstionh corrarierrte. 1iMeAlotlom7 pi"° Name of pwaon to contact npardinp tNe report HONe P ilaaR ArN Telephone node Number Etnneion Title Building Official 612 587 -5351 210 1!1 11' �J 0 0 BURNS MANOR MUNICIPAL NURSING HOME Minutes - December - 1986 The Board of Directors for Burns Manor Municipal Nursing Home met Tuesday December 23, 1986 at 12:00 noon, in the Burns Manor Annex Day Room. President Larry Graf presiding. Members present: Larry Graf Gloria Dansereau John Mlinar Jim Mills Marge Putney Ancher Nelsen .Esther Kuehl Mavis Geier Members absent: David Jensen, financial advisor. MINUTES OF PAST MEETING: A motion was made by Gloria Dansereau and seconded by Jim MIlls to approve the minutes. All in favor. Motion carried. ACCOUNTS PAYABLE: A motion was made by Marge Putney and seconded by John Mlinar to approve for payment the attached listing of accounts in the amount of $142,010.43. All in favor. Motion carried. FINANCIAL REPORT: In the absence of David Jensen, the financial report was given by Mavis Geier. OLD BUSINESS: A. Air Conditioners: The air conditioners are installed. B. Memorial Committee: The people that are named to the .committee and the foundation for updating Burns Manor will be selected for their knowledge of the needs of the Burns Manor residents. C. Scheduling of Nursing Personnel: Kay Gaspar, R.N. and Marilyn Hartwig, R.N., Directors of Nursing Services reported on scheduling of nursing personnel and the problems of hiring and retaining Nursing Assistants. Problems of hiring and retaining Nursing Assistants are; beginning salaries are lower than the Directors desire, ($5.00 per hour was suggested), full time status is 80 hcurs instead of 64 hours, the demanding emotional and physical work. All personnel are not capable of working with the elderly ill. A question and answer period followed. The board is aware of the problems and thanked the Directors for the presentation and discussion. Mrs. Geier thanked the Directors of Nursing Services for retaining the quality of nursing care and their cooperation and expertise in supervising nursing services. // - L�' (z) December Minutes Page 2 ( D. Practicum: David L. Janovy, Ph.D., Director of Geron- tology Program at Mankato State University, Bonnie Nelson, student and Mrs. Geier will meet January 8, 1987 to discuss the practicum format. NEW BUSINESS: A. Dental Advisor: Dr. May, dental advisor for Burns Manor is retiring. A dental advisor will be obtained. B. Minnesota Department of Health: Certification for 115 skilled care facility beds (22 beds are Title 18/19 and 93 beds are Title 19), 14 Intermediate Care Facility beds have been re- ceived for 1987. C. Taiwan Influenza: A motion was made by Gloria Dansereau and seconded by Esther Kuehl to approve free immunization of A- Taiwan for those who desire it. All in favor. Motion carried. D. Advertising: There will be a 4% cost increase in radio advertisements. There being no further business President Larry Graf adjourned the meeting. The Burns Manor Board of Directors will meet Tuesday January 27, 1987, 5:30 p.m., in the Annex Day Room. Respectfully submitt d: Mav s J. er, Secretary ATTEST: Larry Graf, President HUTCHINSON COMMUNITY HOSPITAL Regular Board of Directors Meeting - December 16, 1986 Large Conference Room - 4:30 PM Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Rolly Balke, Secretary; Bob Durfee, Trustee; Dori Johnson, Trustee; Dr. Carl Bretzke, Chief of Staff Absent: Mike Carls (due to conflicting City.. Council meeting) Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator (retired); Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Cathy Nevanen, Hutchinson Leader; Laurie Hulkonen, Recording Secretary Prior to the regular meeting, the board took part in a review of the budget proposed for the hospital's Fiscal Year 1987. Rosenow first distributed and discussed operating statistics for 1985 -1987. He told the board that little change is expected in admissions and patient census days. Projected statistics were conservative because utilization patterns of new physicians are unknown as yet. The board was also informed that two new physicians will begin work at the Medical Center in the summer of 1987 (Dr. Betsy Angermeyr and a male physician) after completing their residencies this spring. The Medical Center will continue its search for an OB /GYN specialist. The hospital expects increases in Surgery due to increased outpatient services in that area, including ENT and new orthopedic procedures to be offered during the coming year. OB deliveries and ER services are expected to remain much the same as the previous year. Laboratory is expected to increase tests due to the recently- authorized purchase of chemistry equipment. . Mammogram services through the Radiology department are expected to increase, and further marketing of those services will be forthcoming. Pharmacy services are projected to increase with growing utilization of oncology medication services. Respiratory Therapy, Physical Therapy and Occupational Therapy are expected to remain about the same as the previous year. It was noted that Physical Therapy, Occupational Therapy and Speech will be consolidated into one department, named Rehab, in the near future. This will follow a pattern seen in many hospitals, allowing patients to benefit from continuity of care between these departments. Mental Health is expected to remain much the same for the next year. There is a possibility of adding an in -home family therapist position • due to potential interest in increasing County contract services in that area. 4 _,Z (-�) Regular Board of Directors Meeting - 12/16/86 Page Two Graves reported to the board on his recent talk with Dr. P.V. Mehmel of West Central Community Services Center ( WCCSC). Mehmel told Graves that WCCSC had no interest in the McLeod County mental health services contracts at this time. Both Mehmel and Graves will be meeting again in the near future to discuss the possibility of both facilities sharing a psychiatrist position half -time. The hospital's mental health staff has expressed their desire to have both a psychiatrist and psychologist on staff to facilitate patient care in the Unit. The Maintenance /Ambulance department was briefly. discussed. Departmental staff now have little time to do routine maintenance work at the hospital due to increased ambulance runs. The hospital has budgeted for a position of carpenter to work on maintenance and remodeling projects planned for the facility during the next few years. Rosenow also mentioned that outpatient services are expected to increase in number by 2,000 in 1987, and the number of outpatient visits is expected to increase by approximately 1,800. Seivert then discussed proposed revenue and expense budgets for the coming year. The hospital's projected revenue will be $6,156,860 (not including rate change considerations). Deductions (from Medicare, Medical Assistance, Hill- Burton and write -offs) from revenue are expected to increase by approximately $50,000. Non - operating revenue is expected to be approximately $5,994,000, leaving the hospital with'a deficit of $300,000 to make up before breaking even for the coming year. The salary and FIE analysis was next presented. Nursing's changes include redistribution of the Education Coordinator's hours as she has assumed the new Director of Marketing and Education 'position,' as well as increased hours for RN's and Nursing Assistants to better handle one -day surgery duties. ICU /CCU, Labor & Delivery, and ER are expected to remain the same. MHU has added another FTE for the new in -home position. Pharmacy is expected to add 1/2 FIE (pharmacist) for relief hours and additional workload; the other 1/2 of that position would be contracted out to various facilities requiring pharmacy services. Medical Records has added 1 FTE for the recently -added Quality Assurance Coordinator position. Maintenance has added 1 FTE, also, as discussed earlier in the review. Seivert led the group through discussion of the revenue and expense budgets. Changes in salaries, additions and deletions from budget line items from previous years, and redistribution of line items from one department to another were highlighted. Skeie was called away from the review at this point. Rosenow next distributed copies of the room rate comparisons between 1986 and proposed 1987 rates. The board discussed public perceptions that room rates are an indication of general rate increases, but Graves . stressed that they are only a portion of general rates. Chnages in reimbursement of costs and a potential capping of rates by the federal government was discussed. The hospital's general rate of increase 0 Regular Board of Directors Meeting — 12/16/86 Page Three would be approximately 7%, with the proposed $25 room rate increase, which should not be considered exorbitant by the public. The board agreed that the increase would be necessary to make up part of the $300,000 deficit from expense over revenue projected for 1987. Following dinner, the regular board meeting was called to order by Vice President Ewald. Minutes of Past Meetings. The minutes of November's regular board meeting were presented. Following discussion: Motion was made by Bretzke, seconded by Balke, to approve the minutes of the November 18, 1986, regular board of directors meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Mintues. The minutes of the December medical staff meetings were presented by Dr. Bretzke. No unusual comments were made. Old Business A. Conference Room Remodeling. A capital expenditure request for remodeling of the Large Conference Room was again presented and tabled. As a maintenance /construction person is added to staff, the project may be done in —house rather than contracted out. This will be addressed at a later date. B. Nurse Call System. Lien-presented an analysis of bids received for the nurse call system. She noted that only one of the bidders (Executone) met the specifications at the time of the bid opening. Following discussion: Motion was amde by Balke, seconded by Durfee, to request approval from the City Council to purchase the Executone nurse call system at a cost of $39,460. All were in favor. Motion carried. C. Financial Policy Approval. The policy was presented and discussed. Graves indicated that there may need to be revisions of the policy regarding joint venturing and profit margins. The board concensus was to amend the policy to state not a specific percentage of profit but, rather, that a profit margin be maintained. Following discussion: Motion was made by Johnson, seconded by Durfee, to adopt the Financial Policy as amended. All were in favor. Motion carried. • Skeie rejoined the group at this time. Regular Board of Directors Meeting - 12/16/86 Page Four New Business A. Disposal of Assets. The board next considered disposal of the hospital's 1978 Plymouth station wagon and IBM 34 computer mainframe, terminals and printer. After reviewing the disposal of assets policy, it was determined that the policy would need to be modified to reflect that this policy addresses disposal of capital items, as interpreted by Administration. The policy will be amended and brought back to the board at a future meeting. Following discussion: Motion was made by Bretzke, seconded by Ewald, to authorize the Administrator to dispose of the above - mentioned assets. All were in favor. Motion carried. B. Addressograph Cardwriter. A capital expenditure request for purchase of a new cardwriter system for the Business Office was presented. The present system of embossing patient cards is outdated and in need of costly repair or replacement. With the computer interface included with the proposed equipment, time will be saved and accuracy will be increased. Following discussion: Motion was made by Balke, seconded by Ewald, to request approval from the City Council to purchase the computer - interfaced cardwriter system.in the amount of $10,176.00. All were in favor. Motion carried. C. January Meeting Date. The board discussed changing the January annual meeting date so as not to conflict with the annual Chamber of Commerce meeting. Following discussion, the board concensus was to hold the January meeting on Wednesday, January 21, 1987. D. CEO Evaluation. The board considered the upcoming CEO annual performance evaluation. President Skeie appointed Durfee and Johnson to the Evaluation Committee, and the evaluation is expected to take place prior to the January 21 annual meeting. E. Other 1. Board Composition Task Force. Ewald requested that the board again consider appointing a task force to study board composition, as stated in the board's self - evaluation results from November's meeting. Skeie asked board members to consider board composition as a whole for discussion at the January meeting. Recommendations for individuals to replace outgoing board members will then be discussed at February's meeting before making a recommendation to the Mayor. r� �J Regular Board of Directors Meeting - 12/16/86 Page Five (E.) 2. Room Rate Adjustment. Following discussion that took place prior to the start of the meeting, the board again considered making changes in room rates to reflect a change in allocation of costs and not as a general increase to the public. Following discussion: Motion was made by Durfee, seconded by Ewald, to increase both private and semi - private room rates by $25 per day for 1987. All were in favor. Motion carried. Balke left the meeting at this point. 3. Budget Approval. The board further considered approval of the proposed 1987 budget for the hospital. Following discussion: Motion was made by Durfee, seconded by Ewald, to approve the proposed 1987 budget for Hutchinson Community Hospital as presented. All were in favor. Motion carried. A copy of the approved budget will be distributed at the January meeting. Statistical Report. The statistical report was presented. Percentage of occupancy was 42% for the month. Outpatient services have continued to increase, perhaps due to the arrival of new physicians. Accounts Payable. The accounts payable listing for November was presented. Following discussion: Motion was made by Bretzke, seconded by Durfee, to approve the attached listing of cash disbursements and accounts payable in the amount of $314,890.12. All were in favor. Motion carried. Financial Statements. The hospital had a net gain from operations, after funding price level depreciation and working capital requirements, of $72,000. Departmental Reports A. Director of Mental Health Unit. The report was presented. No unusual comments were made. • Regular Board of Directors Meeting - 12/16/86 Page Six Departmental Reports (continued) B. Director of Education and Markeing. The report was presented. No unusual comments were made. C. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes of the November meetings of the HCH Auxiliary were presented. No unusual comments were made. Patient Satisfaction Surveys. Patient satisfaction surveys received since the last board meeting were reviewed by those present. No unusual comments were made. Adjournment. Motion was made by Durfee to adjourn the meeting. The meeting was then adjourned by President Skeie at 8:20 PM. Respectfully submitted, Laurie Hulkonen Rolly Balke Recording Secretary Secretary LH EA • HUTCHINSON CU41kUW HOSPITAL BUDGE?r COMPARISONS - NATURAL CATEGORIES FOR TWELVE MONTHS ENDED DECEMBER 31, 1986 CUR13ENT PERIOD YEAR-TIO-DATE ACTUAL BUDGET VARIANCE PATIENT REVaM AC[UAL BUDGET VARIANCE Daily Hospital Service $137,675 $138,342 $ (667) Medical Nursing Units $1,612,347 $1,598,260 $ 14,087 43,200 43,392 (192) Mental Health Unit 494,936 465,520 29,416 428,041 303,841 124,200 Ancillary 4,P82,600 3,688,079 594,521 $608,916 $485,575 $123,341 Gross Patient Revenue (2,347) (14,588) 12,241 Less: Discounts & Allowances $606,569 $470,987 $135,582 Net Patient Reverse 13,882 15,740 (1,858) Other Operating Revenue $620,451 $486,727 $133,724 Total Operating Revenue ••a 1 a,�•atia. 2,891 $306,126 $ (3,235) Salaries ?,072 50,702 1,370 EWlcyee Benefits .,958 25,529 6,429 Medical & Other Fees 8,516 8,686 (170) Raw Food 15,224 11,234 3,990 Drugs 61,619 46,009 15,610 Medical & Other Supplies 18,090 16,713 1,377 Utilities 8,657 9,773 (1,116) Building 6 Equipment Repairs 2,520 8,272 (5,752) Rental Fuse 8,564 5,422 3,142 Insurance 2,585 2,951 (366) Interest 22,100 23,259 (1,159) Depreciation 13,901 26,051 (12,150) other Expenses *$6,389,883 $5,751,859 $638,024 (268,147) (145,000) (123,147) $6,121,736 $5,606,859 $514,877 198,020 188,240 9.780 *$6,319,756 $5,795,099 $524,657 $3,107,410 $3,106,652 -758 557,415 576,891 (19,476) 331,380 312,370 19,010 106,546 115,540 (8,994) 163,223 11312281 49,994 614,338 544,990 69,348 189,996 207,380 (17,384) 78,061 87,360 (9,299) 42,495 44,240 (1,745) 84,335 65,020 19,315 33,360 35,390 (2,030) 240,284 281,220 (40,936) 135,838 158,018 (22,180)__, $548,697 $540,727 $ 7,970 Total operating Expense *$5,684,681 $5,648,300 $ 36,381 71,754 (54,000) 125,754 Operatirvj Incase *635,075 146,799 488,276 Add (Deduct) Non-Operating Revenue (Expense) Price -Level Depreciation (23,721) (23,721) - -- And Working Capital (284,652) (284,652) - -- $ 48,033 $(77,721) $ 125,754 Excess Revenues over Expenses *$350,423 $(137,853) $488,276 Ocial Note: The above amounts do not include many of the typical year -end adjustments .h as inventory, Medicare allowances, vacation accruals, etc. These items will ue processed in a 13th accounting month in preparation for our year -end audit. 4 1 1 4-41,13) 0 • • Donohue February 3, 1987 City of Hutchinson P.O. Box 623 Hutchinson, MN 55350 Attn: Mayor Paul Ackland Re: Hutchinson, Minnesota Wastewater Treatment Facilities J -M Manufacturing Company, Inc. Response to January 16, 1987 Letter Donohue Project No. 41880.000 Dear Mayor Ackland: FES W7 R EM VED_ W or _ 12 The purpose of this letter is to answer directly the January 16, 1987 letter from J -M Manufacturing Company, Inc. and to generally comment on the reports Donohue received regarding Mr. William Nightingale's approval comments to the Common Council made on January 27, 1987. As you are aware, J -M Manufacturing Company, Inc. is recommending that Donohue revise its technical specifications and allow a bidding alternate for PVC pressure pipe in lieu of the specified ductile iron pipe for the force main between the existing and new plant site. With regard to the basic issue of whether or not PVC pressure pipe is truly an "alternate" to the designed ductile iron pipe, we offer the following information: * At the present time, the American Water Works Associa- tion (AWWA) has not developed standards for PVC pressure pipe in diameters greater than 12 inch. Our understand- ing is that AWWA standards committee has rejected set- ting standards for this large diameter pipe three times. * The pumping head caused by using a PVC plastic pipe would not be less than the head caused by using ductile iron since the plastic pipe has a smaller inside dia- meter for the same nominal pipe size. However, the plastic pipe would have a higher "C factor" and there- fore, based on the manufacturer's theory, the capacity is similar. However, the velocity of the fluid would be higher due to the smaller pipe diameter. Donohue & Associates, Inc. 7200 Hemlock Lane North, Suite 200 Maple Grove, Minnesota 55369 Engineers & Architects 612- 425 -2181 Donohue Mayor Paul Ackland . February 3, 1987 Page 2 * In Donohue's design philosophy, we have chosen the duc- tile iron pipe based on our professional judgement that long -term performance is a key factor in this applica- tion. As you are aware, the entire volume of wastewater generated in the City of Hutchinson for the next 40 or 50 years will need to traverse this force main. Any failure of this force main will result in a devastating environmental consequence to affected lands. In fact, the concept of a "ductile iron" force main is founded in the City's original environmental impact studies now approved by MPCA and the USEPA. * The large diameter PVC pressure pipe does not have a long history of successful applications. The best in- formation we have available states that this pipe in larger diameters has not had more than three years of successful operation. * As designers of many various applications of PVC pres- sure pipe, Donohue does routinely specify PVC pressure pipe in smaller diameter situations. We have a mixture • of results spanning three failures in the Town of Salem Utility District No. 2 force main construction project, to successful applications in many small diameter water - main projects. * Per USEPA regulations, the warranty allowed under grant regs is limited to one year after final acceptance by the City. After the one year, the City would be on its own. Large diameter PVC pressure pipe does not have a long -term track record to support the tremendous risks associated with a line failure. * In a similar installation of smaller diameter PVC pres- sure pipe, major concerns arose regarding the tempera- ture of installation of the pipe material. At one point, we and the Owner were told that installing PVC pressure pipe below 32 °F voided its warranty. However, based on our diligence and field services performed on the project, the warranty was held intact. However, realizing that extra care is necessary in installing this kind of pipe adds to its doubt as an acceptable 40 -50 year transport system for the entire waste flow of Hutchinson. 0 Donohue • Mayor Paul Ackland February 3, 1987 Page 3 In addition to our techn creating an alternate, we cusations made regarding presently ongoing for the information which we wish cess continues: Ccal reasons for rejecting the idea of also wish to respond generally to sc- our company and the bidding process City. Below is a list of significant the Council to be aware of as the pro- * The existing bid documents do allow the successful, low bid contractor to propose "substitutions" to specified equipment and /or materials. The burden of proof on equality rests with the contractor and if this large diameter PVC pressure pipe evidence shows in the future that some of our design concerns are in error, the con- tractor has the ability under the existing contract documents to propose a substitution and provide the City with an appropriate credit based on the substitution of an or equal material. * The bid documents presently request competitive quota- tions from contractors with the ability to completely construct, obtain bonding for and warrant the successful construction of the wastewater treatment works. The bid documents are not set up to allow "prequalifications" of various materials or supplies and the above referenced "substitution" provisions allow the contractor, to have an opportunity to address changes outside of the com- petitive bidding process. * Under USEPA rules and regulations, a supplier of mater- ials is not held as a . "bidding contractor" and a sup- plier is generally prohibited from impacting the pro- curement process by USEPA. The above list of items directly relate to the project plans and specifications as set up for this project. We have also received indications that Donohue as a firm has been alleged to have chal- lenges as it relates to its design personnel in the area of the civil discipline. For the record, it should be pointed out that the following list of Donohue employees have been continuously and actively involved in the Hutchinson project since being re- tained in January of 1985: 1. Mike Hoff - Overall client liaison. 2. Tom Heney - Design project manager. 3. Ed Nevers - Lead process designer and lead project designer. 4. Don Roecker - MPCA /Grants liaison. Donohue Mayor Paul Ackland February 3, 1987 Page 4 5. Jim Miller - Construction and operation related services activities. 6. Ken Oja - Civil discipline manager. 7. Al Loth - Civil design quality assurance reviewer. As heard in the council meeting of January 27, 1987, some of the civil discipline staff from the Maple Grove of Donohue have left the firm. However, the core design group and the design manage- ment of Donohue has remained intact. Please be assured that Donohue's interest is to provide Hutchinson with the most cost effective and reliable wastewater transport and treatment system available. In the past two years, Donohue is proud to have saved the City more than two million dollars of local share cost based on various planned modifications. However, the small initial savings which might ensue from this major change, do carry with it a significant liability in which we, as designers, will not accept. The door remains open to J -M Manufacturing Company, Inc. to work with the successful bidder through the contract documents "substitution" procedures. In the absence of a receipt for re- view under the "substitution" clause, Donohue will consider this matter closed. Should you have any further questions, do not • hesitate to contact any of those dedicated Donohue staff involved with your project. Very truly yours, DONOHUE & ASSOCIATES, INC. Michael P. f, p. E. Associate Jameille r/ P Manager, Construction Operation Services MPH:JRM:sls cc: Ed Nevers Don Roecker Bob Hooley RESOLUTION OF AFFIRMATION BY CITY OF HUTCHINSON TO CONTINUE AS A "STAR CITY" • RESOLUTION N0. 8459 RESOLUTION: Affirmation by the City of Hutchinson to continue as a "Star City" for the purpose of economic development. Whereas, the City Council of the City of Hutchinson is desirous of furthering the economic development of Hutchinson and vicinity, and Whereas, Hutchinson became a "Star City" in June, 1984, and Whereas, one of the economic development tools effectively used by the community is the "Star City" program as certified by the State Department of Energy and Economic Development, and Whereas, the "Star City" effort, other development activities and the City Council's advisor on matters dealing with economic development is carried out by the Hutchinson Community Development Corporation, a non - profit corporation NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The City Council does hereby renew its participation and commitment to the State "Star City" program for economic development. 2. The City Council recognizes the Hutchinson Community Development Corporation as the organization responsible for carrying out the procedures for state recertification of the "Star City program. Adopted by the City Council this 10th day of February, 1987. Paul L. Ackland, Mayor ATTEST: • Gary D. Plotz, City Clerk V-0-1 RESOLUTION N0. 8460 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 2 Radios $ 1335.00 Improved Communication Waste- Yes* MN Communications water *Over budget est. by cos of nec ssary antenna. i The following items were authorized due to an emergency need: ITEM COST Date Approved: February 10, 1987 • Motion made by: Seconded by: PURPOSE I DEPT. I BUDCET I VENDOR Resolution submitted for Council action by: 7 Jv (612) 587 -5151 JWCITY OF HUTCHINSON WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 February 5, 1987 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL I• 71 '7i•w •. 171 •1.11 • •' RE: CLASSIFICATION OF POLICE PART TIME The classification of police part time dispatchers has been reviewed due to the increased responsibility and technical skill required in the dispatch office. Full time dispatchers have been classified as Grade VII since 1915. It is felt that the part time dispatchers should be moved up to Grade V. 'this would make a pay differential of about $1 per hour between the two classifications. Presently there are two individuals serving as part time dispatchers, both of whom have worked in this capacity since 1980. Based on our usual practice, it is felt they should be placed at midpoint in Grade V. This would be effective January 1, 1987. copy: Dean O'Borsky 16121587-5157 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FEBRUARY 6. 1987 TO: MAYOR & CITY COUNCIL -------------------------------------------- ------------- - - - - -- FROM: KEN MERRILL. FINANCE DIRECTOR --------- ------------------------- - - - - -- SUBJECT: FININACIAL CONSULTANTS REVEW On Thursday, January 29, we opened proposals to provide financial consulting services to the city. Six proposal were received of the seven requests which were mailed. Firms which submitted proposals were: Ehlers w Assoc. Inc. Miller & Schroeder Financial Inc. . Spri.ngsted Inc. Juran & Moody, Inc. Evensen Dodge, Inc. Public Financial Systems Copies of all proposals have been provided to all council members. • An interview schedule for Tuesday night at which 4 firms have been selected to give an oral presentation and answer questions has been confirmed. We have scheduled the interviews to begin at 6:30. The schedule_ is as follows: Springsted 8:30 Evensen Dodge 8:45 Public Fin. Serv. 9:00 Ehlers & Assoc. 9:15 Selection of the consultant should then be possible and keep us on schedule for our early spring bond sales. r-jr- 0 NAME OF FIRM Springsted Public Financial System Evensen /Dodge Miller /Schroeder Juran 6 Moody UNDER - ORCANIZED WRITING 1955 No 1981 No 1922 No 1965 Yes 1938 Yee Ehlers 6 Associates 1955 No 0 FEES - 4 MILLION (ISSUED AS ONE) $16,900 (See Page A -1 Exhibit I) $21,290 $18,120 $14,000 $15,200 $27,132 u EXPERIENCE SCOPE OF OFFICES PROJECT TEAM WITH FIRM SERVICE St. Paul, HN Robert Pinscher -Pres. 1970 See Page 17 Brookfield, WI Dave MacCilliwray- Pro]. Mgr. 1985 South Bend, IN Ronald Langness -Sr. V. Pres. 1964 Katherine Kardell- Analysis Minneapolis, MN Daniel T. O'Neill- Chairman 25% 10 Yrs. See Sec. 3 Started Firm J. Russell Fi£ield Jr. 302 8 Yrs. Don Perlich 35% 29 Yrs. General Staff 10% Minneapolis, MN Myron L. Knutson See Sec. 1 Wayne Burggraaff Karen Wermayer Schultz Minneapolis, !Ili Daniel Hartman -V. Pres. See Tab 5 Milwaukee, WI Raymond Swander -V. Pres. 1984 Dave Goblirech- V. Pres. 1985 See Tab 8 Denice Holetad- Analyst St. Paul, HN Brad Farnham - Partner 1980 Blue Tab Dave Brown -Bond Consultant 1986 See Red Tab Edward Bronmell -V. Pres. 1975 Zita Kennedy 1983 Caroline Bates 1986 Minneapolis, MN Wm. Fahey -Lead Acct. Exec. 1976 See Page 15 Waukesha, WI Jim Thoreen- Backup Acct. Exec. 1985 Dan Boyce - System Mgr. Jana Ristamaki -Sr. V. Pres. 1964 Nancy Liss -Acct. Exec. FEES - 4 MILLION (ISSUED AS ONE) $16,900 (See Page A -1 Exhibit I) $21,290 $18,120 $14,000 $15,200 $27,132 u • ti • NAME OF FIRM EXTRA BILLABLE COSTS REFERENCES Springsted Printing Official Statement W.W.T.P. - Moorhead - Robert Erickson Printing of Bonds W.W.T.P. - Glenwood - Dave Wencel Publications Tax Increment - Shakopee - John Anderson Settlement Cost Stillwater - Nile Krfesel (Page 22) Public Financial Printing Official Statement General - Willmar S Worthington System Printing Bonds Debt Restruct - Diet. Energy - St. Paul -Rudy Brynolken Travel 6 Misc. Expenses T.I.; Refunding, Other - Minneapolis - John Gunjou Sewer /Water 6 Develop - Rochester - Paul Vtesch Debt Reetruct - Roseville - Craig Waldron (Note: See 4 -6) Evensen /Dodge Printing Official Statement Litchfield - Wayne Carlson Printing Bonds Park Rapids - Myron Marsha Delivery b Closing Costs Proctor - Dan Hoffman T.I. - New Hope, Robinsdale /Waste Treatment - New Brighton, Miller /Schroeder Printing Official Statement Detroit Lakes ' Printing Bonds Bloomington - Lyle Olson Advertising - Notice of Sale Eagan - Thomas Hedges Fridley - Nasim Qureshi Hibbing - Patrick Garrity Juran 6 Moody Printing Bonds Hutchinson Utilities - Ruth Hakel Apple Valley - Dick Asleeon Chaska - Dave Pokorney Big Lake - Bill King Ehlers i Associates Eden Prairie - John Frane Fairmont - Patrick Hentges Olivia - Larry Bethel Gaylord - Palmer Eckhardt McLeod County - Ed Ids 0 PIONEERLAND LIBRARY SYSTEM LIBRARY Hq.: 410 West Fifth Street Willmar, MN 56201 Burton L Sundborq, Director Phone No. 612/235.3162 January 22, 1987 ry122 23 2 4 2 1 `'c' MEMO °'o JaNT987 FROM: Burton L. Sundberg, Director TO: All Governing Units of Pioneerland Library System BY zz I have herewith enclosed an amended version of the Revised Agree 2 le for your consideration. Two governing units suggested certain than 0 deletions or additions, which they wanted made before officially approving the document. At its meeting on January 12, the Pioneerland Library Board considered these proposals and moved to amend the Revised Agreement as follows: 1. Page 3, just after "Part II ", in the paragraph beginning with, "A ten- tative budget. . . ", change the wording so that the budget must be approved by "75 percent of a quorum of the full board." 2. Page 3, under "Part II, in Paragraph a. ", clarify that the library . board members are to come from "that jurisdiction ". 3. Page 3, "Paragraph 3.11, Change wording of treasurer's duties from "due and strict ", to "complete and accurate ". 4. Page 5, Section IV, Part 1., change the word "participating" to "participation ". 5. Page 6, Section V, eliminate the entire first paragraph where the Agreement provided for "bringing action to compel compliance ". If you have already approved the first draft previously sent to you, and have sent the signature page to me, I won't need a second signature page if you agree with the above changes. I will assume that it meets with your- approval unless I hear from you stating that your initial action is no longer valid. If you have not alreadv approved the first draft, please consider only this revised draft dated 1/12/87. I would appreciate your taking action on this matter soon, and sending me your completed signature page. Please call me if you need copies of the signature page, or if you have any other questions regarding this amended revised agreement. �_al •1� IM83 D MD APMOYID M 20 LMUT MUD (W ,rte PIONEERLAND LIBRARY SYSTEM AGREEMENT FOR REGIONAL LIBRARY SERVICE WHEREAS, the Boards of County Ccamnissioners of Big Stone County, Chippewa County, McLeod County, Meeker County, Kandiyohi County, and Swift County, Minnesota, and the City Councils of Appleton, Benson, Bird Island, Dawson, Glencoe, Graceville, Hector, Hutchinson, Kerkhoven, Litchfield, Madison, Ortonville, Renville, and Willmar, Minnesota, have each officially acted to establish public library service in their respective governmental units and provided for the financial support for such service from local tax funds; and WHEREAS, it is the mutual desire to strengthen and improve public library service for all counties and all cities; and WHEREAS, it appears advantageous to accomplish this in a practical and economical manner through the operation of the public library services in said governmental units jointly; and WHEREAS, legal authority for the joint operation of such public library services is provided for in Minnesota Statutes, Section 134.20, NOW, THEREFORE, we the undersigned representing the above - mentioned local units of government do hereby enter into the following agreement with the full intent of establishing, strengthening and improving public library services in all the areas to which we are responsible; I. PURPOSE: It is the purpose of this agreement to provide for public library services by continuing regional library by providing for financing of library services. • II. r � U efficient and improved service in the area and THE LIBRARY BOARD: I. Powers and Duties. There shall be a library board. It shall have all powers and duties allowed by law for regional library systems, including, without limit to them, those set forth ip Minnesota Statutes 134.11- 134.13. It shall have authority to accept state, federal, or local funds made availabl= to it and funds from any other source. Where required, it shall operate according to rules and regulations which govern libraries accepting state and federal funds. Otherwise it shall operate according to policies established by the library board. The library board shall employ a director to administer the regional library system and shall employ such other personnel as are necessary to operate and provide public library service herein provided for. The library board shall be responsible to see that all areas shall receive their full and due share of attention and service. It is the full intention of all concerned to involve the local public libraries in the services of the regional library system to the fullest extent possible and to work for full cooperation and coordination of services with those libraries. 2. Board Membership. The Board of Commissioners of each participating county shall appoint one member which may be a member of the Board of Commissioners. The City Council of each participating city shall appoint one member who may be a member of the city library board if there is one. In addition each Board of County Commissioners and each City Council shall appoint one additional member for each 6,000 population or major percentage (85 %) thereof. -2- 3. Qualifications. Each member shall reside for voter qualification purposes within the geographical territory of that part of the appointing county or city taxed for library services. Board members may not serve on public school board. 4. Term of Office. The term of office of each library board member shall commence on January 1. The term of office is three years and each member shall serve until a successor is appointed and qualifies. Terms shall be staggered. The library board may provide for a shorter term for any member's successor or for a shorter initial term of members from any governmental unit later joining the library system, to provide for staggering of terms. No board member may serve more than two consecutive full terms on the Pioneerland Library System Board. 5. Termination of Membership on Library Board. A library board member's term shall terminate in the event of any of the following: a. The member ceases to meet the qualifications stated in this Agreement for appointment as a member of the library board. b. The member resigns as a member of the library board. A resignation shall be effective upon delivery in writing to the chair or secretary of the library board, or on such later date as may be specified in the resignation. c. The member is removed by majority vote of all members of the appointing authority for misconduct in office or neglect of duties. d. The seat is declared vacant by majority vote of all the members of the appointing authority for failure of the member to attend three consecutive regularly scheduled meetings without notification. The secretary of the library board, upon motion duly made, shall notify the appointing authority if any member fails to attend three consecutive regularly scheduled meetings without notification. 6. Notice of Vacancy. The secretary shall notify the appointing autho at least two months in advance of the expiration of any term for which a new appointment should be made. 7. Filling Vacancies. Whenever any seat upon the library board becomes or is about to become vacant, the appointing authority shall promptly appoint a new member for the unexpired portion of the term or for the full term if the vacancy is for a full term. S. Officers. At its first regular meeting of each fiscal year, the library board shall elect a chair, a vice - chair, a secretary, a treasurer, a finance chairman, and such other officers as it may establish. Officers shall hold office until their successors are elected and qualified. 9. By -Laws. The library board shall adopt such by -laws as may be proper, expedient and necessary for the efficient management and operation of the library services and to the proper fulfillment of this Agreement, including a regular schedule of meetings. 10. Executive Committee. The library board may create an Executive Committee of no fewer than seven members to conduct necessary business as authorized by the full board. III. FINANCING AND DISBURSEMENT OF FUNDS: I. Budget. A two -part operating budget shall be made up annually and maintained as a single budget. 0 -} Part I. This part of the budget shall include all system -wide expenses such as personnel involved in system -wide activity, materials collection development and cataloging, delivery, supplies, mileage, meetings, insurance, audits, bookkeeping, promotion, bookmobile service, and all other expenses except those listed in Part II below. Part II. This part of the budget shall include expenses of personnel involved primarily in local library service. A tentative budget shall be arrived at by members of the Finance Committee in consultation with the library director for presentation to the full board. Upon approval by 75 percent of a quorum of the full board, the budget shall be filed with the Boards of County Commissioners and City Councils of all participating governmental units for their approval and funding. a. Should any party approve lower than its requested share of the proposed budget, library service to that jurisdiction shall be reduced accordingly from Part II of the budget as described above, so as not to disrupt development of library services in the remaining areas. Method of said reduction shall be arrived at by consultation between the library board members of that jurisdiction and governing bodies of that jurisdiction and the Pioneerland Library System library director. b. The minimum contribution of any party to the general operating budget of the Pioneerland Library System shall be the amount needed, in addition to other local library expenses paid by this party, which would insure participation in state and federal grant programs. c. Should any members of Pioneerland Library System choose to provide more services than can be provided by their required amount of the budget, they may contribute such additional amounts as would be required to provide such additional services. 2. Bonding. The library board shall furnish a surety bond in such sum and amount as may be fixed by the regional library board for each library board member or employee whose duties include receiving or disbursing money and the costs of such bond shall be a proper charge against the library fund. 3. Treasurer. The treasurer shall supervise complete and accurate accounting of all monies coming into the library fund for the use of the said regional library board, and he shall supervise due and strict accounting of all disbursements from the fund, which shall be known as the regional library fund and which shall be deposited in a bank or banks as may be determined from time to time by the library board. The treasurer shall provide to the library board monthly statements of account, copies of which shall be also filed with the county auditors of the participating counties and the city clerks of the participating cities. 4. Share of Budget a. The general operating budget shall specify dollar amounts to be provided by state and federal grant funds, by participating counties and cities, and from other sources. Among participating counties and participating cities therein, fifty percent of the total dollar amount shall be allotted in an equal amount per capita and fifty percent shall be allotted on an equal mill rate based on the most recent available adjusted assessed valuation for the county as determined by the State of Minnesota Equalization Aid Review Committee. b. The dollar amount constituting the combined share of the operating budget for each participating county and the participating cities therein shall .be the sum of (1) the county's population multiplied by the equal per capita amount, and (2) the county's adjusted assessed valuation multiplied by the equal adjusted assessed mill rate. c. Within each participating county, the combined share of the operating budget shall be divided as follows: (1) Big Stone County pays 57% Graceville pays 108 Ortonville pays 338 (2) Chippewa County pays 1008 (3) Kandiyohi County pays 558 Willmar pays 458 (4) McLeod County pays 46.28 Glencoe pays 16.98 Hutchinson pays 36.98 (5) Meeker County pays 628 Litchfield pays 388 (6) Swift County pays 52.08 Appleton pays 14.08 Benson pays 28.08 Kerkhoven pays 6.08 d. The percentages as specified in paragraph c. above may be modified in any county through concurrence by the parties to this agreement representing; that county add cities therein. e. The dollar amount to be provided by each participating city in a county not providing public library service shall be determined annually by: (1) dividing the total dollar amount to be provided by the participating counties and the cities therein by the population of these counties and cities, and (2) multiplying the resultant per capita amount by the population of each city in a non - participating county. 5. Th Eligibility for State and Federal Aid a. e dollar amount provided. for operating purposes of public library service by each participant shall be at least the minimum state requirement. b. In addition to amounts required under section 4, each participa shall provide for operating purposes of public library services such addit�l� amount, if any, as may be required to be provided by that participant to qualify the regional library system for state and federal funds. 6. Schedule of Payment of Funds. Each party shall contribute no less than one - fourth of its share of the regional library budget on a quarterly basis due the fifteenth day of the first month of each quarter, until such time as its annual share is paid in full. 7. Local Funds. Certain funds, such as library building, capital improvement, or maintenance funds, are to remain under the exclusive control of the local library board representing the source of those funds. These funds may be spent at the discretion of that board and may be used for such things as are exclusively needed for service in the area they represent. Such funds, as well as any other funds needful for meeting costs which are not proper charges against the regional library fund, may be collected and disbursed by the regional library board at the exclusive direction of those library board members representing the sources of those funds. 8. Regional Library Operating Expenses. All operating expenses of the regional library board shall be proper charges against the operating and maintenance of the library, including, but not being limited to, all salaries and wages of personnel; purchases, repair, and replacement of library materials; purchase, repair, and replacement of furniture, equipment, and vehicles; and any other proper items of expense which are not excluded herewith, and they shall be charged against, and paid out of, the fund. Excluded are utilities (heat, water and electricity) in all library buildings which shall be paid separately by the proper governmental unit or handled according to paragraph 7 of this section. Cities must provide suitable quay s for their branches. However, operational costs of branches and bookmobiles are proper charges to the regional library fund. Also excluded are all onstruction, remodeling, and repair costs of library buildings, as well as any Sajor furnishing costs. The regional library board, however, may serve as an advisory board for such improvements, and may also serve as the agency through which state and federal funds may be secured. In the event that such funds are made available, the regional library board may collect and disburse these funds in agreement with the provisions of the grant. a. Any and all disbursements from the regional library fund shall be by "check- warrant" issued as hereinafter set forth, which check - warrant shall become a negotiable instrument when signed by the treasurer and any two officers of the regional library board hereinafter named. b. The regional library board may annually determine a reasonable amount to be set up on the books of account of the regional library board, and kept in a separate fund as depreciation for replacement of vehicles, or for other purposes as maybe required. c. Any further rules or regulations concerning financing and disbursement of funds may be adopted by the regional library board by resolution not inconsistent herewith. 9. Audit. The library board shall provide for an annual audit of its fiscal records, and shall submit copies of such audit reports to each of the governing bodies party to this agreement. The audit shall be done by an independent firm chosen by the regional library board. IV. TERMINATION: 1. Procedures. This agreement shall continue in force until rescinded by action o once o —the parties. Any party to this agreement may terminate its participation under either of the following provisions; a. By giving notice in writing to the secretary and to the other parties of at least six (6) months in advance of commencement of the next fiscal year. b. By mutual agreement of the parties. 2. Assets a. Each party shall retain title to all assets which it may have held at the time of the effective date of this agreement, including all equipment or real estate purchased as replacement, unless it be specifically determined at the time of purchase of said items that such assets are jointly owned, and acquired, after the combination of the said libraries. All other assets, including books, shall be divided among the parties on the basis of each party's respective proportion of the financial support provided by its respective library fund, if the parties continue to support and operate public library service. b. Each party to this agreement shall retain title to all assets, including buildings, furniture, equipment, vehicles, books, magazines, and other library materials which it owned at the time of the initial agreement. This provision, however, shall in no way prevent the administrative merger or commingling of these assets, nor shall it be construed to prevent the use of the assets of one library by the patrons of one of the others. Private gifts tc any library shall be deemed assets to that library. • _& V. DEFAULTt If any party fails or refuses to contribute its allocated share of required funds, when and as the funds are required as herein set forth, ti* being of the essence of this requirement, the defaulting party may not exercise' its voting rights pursuant to this agreement while they are in default. If a member is more than thirty (30) days in default, a penalty fee may be assessed.! The penalty fee shall be a percentage of the amount due calculated at the j treasury bill discount rate in effect on the 30th day of default. If any party j is in default for a period of six (6) months, the library board may vote to terminate the defaulting party's membership in the library system by three - fourths (75 %) of the Pioneeriand Library System board. Such termination shall be treated as a voluntary termination of the defaulting party as of the date the payment was due. See Section IV, Part 2 regarding assets. ►+hS APPROVAL AND EXECUTION: 1. This agreement shall take effect 2. Eligible neighboring counties or cities may become added parties to this agreement, subject to the approval of three- fourths (75 %) of the board. 3. This agreement shall be executed by the appropriate officials in each participating county and city. IN WITNESS WHEREOF, this agreement has been executed by the parties listed below on the dates indicated. r_1 L_ J is 0 (612) 5874161 ITY OF HUTCHINSON VASHINGTON AVENUE WEST :HlNSON, MINN. 55350 MEMO DATE: January 28, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Street Improvement Attached is the letter I received from Mr. Danielson relative to the improvement of Idaho Street. This is the first street west of Shady Ridge Road north of T.H. 7. Some changes are proposed for the north end of this roadway when Mel Ziemers land is developed. That development may occur in 1988. 1, therefore, recommend consideration of an improvement on Idaho Street be scheduled for 1988. MVP /pv /A c Marlow V. Priebe Director of Engineering i i i F- 1 LJ v- Ir -I C�1 (612) 587 -5151 lTY OF HUTCHINSON VASHING TON AVENUE WEST ,HINSON, MINN. 55350 February 2, 1987 MEMORANDUM • r• • = W=IL AM CrfY ADMINISnWOR a : PROPOSAL FOR JOB SW= AND •M XED HOLM In view of my health concerns, not necessarily age, I an willing to consider a switch in making assistant building official (James Marka) the chief building official and myself the assistant. After discussing it with the city administrator, I would also consider reducing my hours to approximately 500 - 600 hours per year, if my hourly wage remained the same. I feel that the past 2 -plus years of working with James Marko has given him the experience and myself the confidence that he can handle the chief building official position. We have caught up on the work load, including closing out certificates of occupancies from when we were short handed. We also have been more efficient, especially now that Jim has knowledge of the cammunity and the contractors and the various items we inspect, and the zoning. This proposal would allow me to respond to my health concerns, allow Jim to continue to receive some guidance on a limited basis, and save the taxpayers sane money (wages, insurance, benefits, etc.). My reduced hours would be worked in the busy season - April through September - on a basis acceptable to the city administrator and council. I would see these reduced hours could start as early as May, 1987. If something cannot be worked out, I would grin and bear my health concerns, until I would retire sometime farther in the future. I feel I can continue to perform all aspects of the job, but offer this as a proposal, after discussing it with the city administrator. Thank you for your consideration. q- 0,1 (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FEBRUARY 5, 1987 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------------------------------------- SUBJECT: FININACIAL IMPACT OF HOMER PITTMAN'S REQUEST ---------------------------------- ------- --------------- - - - --- If the request by Homer is granted the effect on the budget for 1987 would about equal out at the end of the year. This assumes the wage adjustment were allowed to Jim Marka. Savings from paid benefits would about equal this adjustment. 1987 wage saving would not be significant because upon retirement vacation, and pro rated sick pay would be paid to Homer. It is also • estimated 400 hours of work would still be incurred in the latter part of the year. In 1988, based upon Jim Marka's current salary, the saving would be $22,600. This is based upon the assumption in 1988 the rate for Jim Marka would closely reflect Homer's current rate. Also assumed is a estimated parttime salary of $6,000 would be paid. • 9 -c. • • • (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 5, 1987 M E M O R A N D U M • MAYOR AND CITY COUIX AG PERSONNEL C•• •u r • '� l / h I 171• • Yiul7t�i �I • y 4 We have discussed Honer Pittman's proposal (attached) with both Honer and Jim Marka. If Jim Marka were to be named chief building official (Grade E), we recommend he be placed at about Level 2 in that grade ($28,000) for a six month probationary period, during which time he would take sore additional training as outlined below. After successful ecxrpleticn of the probationary period, he would be moved to Level 2 :Y4 ($28,745). This Level 2 314 is his present placement in the pay grade (Grade G) that he is now assigned to as assistant building inspector. Both Homer and Jim feel that it will be beneficial to the city in the future for the building official to receive additional training in plumbing inspections, as it is anticipated the State will tighten its requirements for building officials in this area in the next few years. They propose that Jim take a 5-week evening course being offered at Willmar vo-Tech during February and March (cost about $50) and a 3-day seminar in the Twin Cities in April (cost about $80). This would prepare him to take the plumbing section of the ICBO (International Conference of Building Officials) test which is offered in Minnesota once or twice a year. Passing of such a test indicates knowledge on the level of a journeyman plumber. It is our feeling that making a staff change in the manner outlined above would effect a smooth transition for the city with the least disruption of building department services. It would ensure the city of continued knowledgeable application of the building code and ordinances. lh, Copy: Homer Pittman Jim Marka ?-d I (61?) "Y -6161 _ H�7rH' CITY OF HUTCH/NSON 37 WASHING TONAVENUE WEST -- — HUTCHINSON, MINN. 55350 MEMO DATE: February 4, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Retirement I contacted PERA relative to the policy change on annuities that will take place on July 1, 1987. I was told that said change will result in a decrease in my annuities, as well as for my wife. I have requested written data on the effect this change will have on my annuity. Based on the information I have to date, I feel it will be necessary to retire sooner than expected. In addition, for personal family reasons, I may find it necessary to consider a retirement date earlier than July 1st. I expect that I will have all the necessary information in two weeks to set the exact date. I, therefore, recommend that my replacement be selected as soon as possible. MVP /pv cc: City Administrator Personnel Coordinator 0 Marlow V. Priebe Director of Engineering q- di (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 4, 1987 MEMORANDUM FROM: GARY P=, CITY Ir kvffi 1 DITKO I •.: a @-Zlm �1114 r' f • Marlow Priebe has anfornied me that the city should start advertising to fill his position of city engineer. Changes in the PERA "retirement benefit levels" are being made effective July, 1, 1987. Employees retiring before that date (depending on the selection of the survivorship benefit) will receive a higher benefit. Based on this more recent information, the anticipated date of Marlar's retirement is now on or before July 1, instead of Noveudier as previously discussed. Before staff would advertise, the job description (changes attached) should be reviewed to coincide with current city council and /or city administrator personnel planning. The following chart represents my suggestion at this time: CITY COUNCIL r r r a • r, �`e r�i��ir GP/hs 0 • F-1 LJ 11 1.• L 1 • t I a I A: 1 t • -I 1 t hh1 I 1 n• ..Y Y 1 11: 1.' WrXES AND 1 Supervises the planning, design and construction of all public improvements for the city. Plans for long range improvements in consultation with city officials. Studies and reviews major planning programs in consultation with engineers, architects and planners. 2 Plans and supervises field investigations, cost analysis, designs, construction and cost estimates for all public works improvements. Prepares all notices for public improvements. 3 De>:era #nee amounts of Assists finance director in financial calculations for all public works improvements by the city. A Supervises the activities of the engineering department and staff. Delegates supervision to the assistant to the city engineer as appropriate. 5 Furnishes technical engineering assistance to the "Poetes of maknkesmes sewer and water departments on equipment and plant /systems matters. 6 Supervises activities of the street department and staff. 7 Confers with building official, fire marshal and other authorities concerning application of ordinances and codes. 8 Prepares annual budget request for engineering department. 9 Advises city council and planning commission concerning growth and change in the city. Confers with city administrator on city planning matters. Provides information to the public on request. 10 Reviews, approves and writes subdivision agreements relative to development of new subdivisions in the city. 11 Attends all city council meetings pAaeaiag somm#ae #es meetings and other meetings as required. 10 Performs related duties as required. _1 DMMAKS WAL371CITLOSS Degree in civil engineering with additional spedialihed training and substantial work experience. Ability to establish and saintain effective working relationships with staff officials and the "pkiblia. . Special Regniremmit Registration as Professional Rngiaeer with the State of= !Minnesota. WRKM CMI?IONS - Office conditions. Evening meetings. Unscheduled hours for emergencies or other contingsaolea. rij r1 l.J • REGULAR COUNCIL MEETING February 10, 1987 WATER & SEWER FUND *Withholding Tax Account employer share $ 479.87 *U.S. Postmaster postage for water bills 142.90 *Mn. Section CSWPCA registration fee 20.00 Barco Mun. Products tools 85.87 First Trust bond principal & interest 75,812.50 No. Central Sec.AWWA registration fees 80.00 Allen Office Products supplies 36.54 Commissioner of Revenue Jan. Sales tax 704.00 County Market jan. supplies 29.52 Curtin Scientific chemicals 7.23 Coast to Coast supplies 23.60 Electro Watchman quarterly charges 198.00 Family Rexall Drug supplies 1.20 Fitzloff Hardware supplies 44.72 Floor Care Supply supplies 79.36 Forbes Auto Store supplies 1.64 GTC supplies 1.50 G & K Services uniform rental 76.65 Hutch Telephone Co. telephone service 266.00 Hutch Utilities electricity & gas 10,133.84 Hutch Wholesale supplies 27.45 Hutch Plbg & Htg. supplies 5.50 Sanitation refuse charges 27,521.65 •Junker McLeod Co. Sanitary Landfill Jan. dumping charges 18.20 Mn. Valley Testing Lab. testing 123.00 Nalco Chemical Co. supplies 5342.48 Power Process Equipment parts 332.28 Power Process Equipment charts 124.02 Schramm Implement parts 2.61 PERA employer contribution 285.23 $ 122,107.36 CENTRAL GARAGE FUND *Withholding Tax Acct. employer share $ 78.79 *PERA employer share 46.83 Catco Parts & Service repairs 183.31 Brandon Tire Center repairs 32.00 Farm & Home supplies 90.40 Jerabek Machine Shop parts 21.00 MTI Dist. Co. parts 58.95 Plaza OK Hardware parts & supplies 5.59 Road Machinery Supplies parts 55.50 W. D. Cooling Clinic repairs 64.00 Vern Thor switch gages 100.00 Wacker Implement- parts 10.52 Brandon Tire Center repairs & parts 647.30 •Coast to Coast supplies 40.79 Forbes Auto Store parts 15.00 GTC parts 332.51 Hutch Wholesale Supply parts 113.47 Ink Spots Inc. printing 22.00 -2- •Jerabek Machine Shop Old Dominion Brush Plowmans Inc. Rockmount Research Schmeling Oil Co. Town & Country Tire Wigen Chev. Co. GENERAL FUND *Withholding Tax Account *James Schaefer *Dept. of Natural Resources *Dept. of Natural REsources *Dept. of Natural Resources *ICMA Retirement Corp. Eugene Baasen Doug Jost Kimberly Salmi Willard Pellinen 3M Co. Markhurd Corp. Mn. Elevator Inc. •Prentice Hall Inc. St. Paul Red Cross James Weckman Willard Pellinen Arnold & McDowell DeeDee Erickson Butterworths Clarke Outdoor Spraying Clareys Safety Equipment Lefevere Lefler et. al. APCO American LaFrance City Engineers Assn of Mn. Farm Plan Corp. Kennedy Appliance Service McLeod Co. Fire Chiefs Assn Jayco Products Met Center Potentials Development U.S. Figure Skating Assn. U.S. Figure Skating Assn. State of Mn. Dept. of Labor McLeod Co.Sheriff James Popp Allen Office Products •Am.Welding Supplies Am. Risk Services Big Bear Brinkmans Bennett Offic eSupplies parts parts repairs & parts parts oil repairs parts employer share 6 days compensation boat registration fees snowmobile reg. fees ATV reg. fees employer contribution &safety glasses 34 hrs. & mileage private instructor professional fees tapes aerial survey services elevator service engineering book workshop gas pumped airport land surveying prorate jan. compensation skating instructor Mn. Misd. & Moving traffic chemicals equipment legal services registration fee parts 1987 dues parts repairs dues aviation gas 46 tickets subscription membership dues badges special eng. license service fees Natl fire academy supplies chemicals feb.prof. cousel services supplies film finish service contract $ 16.80 90.80 130.35 53.76 221.70 12.96 27.23 $ 2471.47 $3481.34 412.43 67.00 76.00 36.00 222.82 60.00 511.26 3.00 50.00 20.74 7520.00 53.00 38.69 80.00 7.95 2500.00 1674.83 8.00 26.00 8571.50 750.00 6049.06 71.00 77.42 15.00 10.56 64.50 100.00 4006.40 1I96.00 55.20 508.00 150.20 10.00 37.92 154.60 25.44 24.68 800.00 41.94 4.10 44.26 t - -3- Bernhagen feb. compensation $1662.50 •John Ben Franklin supplies 8.11 Cash Wise supplies 6.26 Chapin Pub. Co. publications 50.70 Crow River Vet Clinic boarding animals 155.50 Coast to Coast supplies 176.25 Coast to Coast supplies 2.50 Chamber of Commerce office rental & copier rental 168.42 Commissioner of Revenue jan. sales tax arena 729.89 Copy Equipment supplies 407.79 Co. Treasurer dl fees 78.00 Chas. Bailly & Co. audit fees 1000.00 Culligan Water Cord. rental and salt 54.00 Co. REcorder recording fees 78.00 Erickson More 4 Store supplies 185.26 Erickson & Templin Jan. snow removal 540.00 Ed Davies Bus. Machines service contract 120.00 Family RExall Drug supplies 198.34 Farm & Home supplies 248.04 Floor Care Supply cleaning supplies 545.42 GTC auto parts supplies 1.00 Fitzloff Hardware supplies 54.87 Fitzloff Hardware supplies 44.53 G & K Services uniform rental & towels & mops 294.29 Hager Jewelry name plate 6.85 •Hutch Drug Hutch Leader supplies publications 4.28 251.50 Hutch Telephone phone service 3318.23 Hutch Utilities gas & electricity 16,344.90 Hutch Wholesale Supply supplies 313.03 Hutch Fire & Safety repairs & equipment 541.37 Hometown Music part 6.98 HCVN #10 franchise payment 750.00 Ind. School Dist. #423 bldg. supervisor 125.13 Ink Spots Inc. envelopes 40.00 Juul Contracting Lake house demolition 445.00 K Mart calculator & extension cord 49.15 Krasen Plbg. & Htg. repairs & supplies 87.83 L & P Supply supplies 35.70 Logis computer charges 236.52 MankatoMobile Radio repairs 100.00 Mankato Bus. Products copier maintenance 40.00 Mid Central Inc. supplies 149.78 Mid Central Inc. equipment 377.70 Kenneth Merrill logis board meeting 24.60 Mn. UC Fund unemployment compensation 999.54 Mid Continent Theatre feb. office rental 350.00 McGarvey Coffee Inc. coffee 61.60 Northwestern Bell leased phone line 326.50 New Ulm Wholesale supplies 87.16 State Supply supplies 107.55 •Northern No. AmericanCable Systems basic cable 5.46 Gary P1otz meeting with attorney 38.17 Plaza OK Hardware supplies 21.45 Popps Electrical repairs & supplies 320.77 Marlow Priebe city eng. conference 145.73 Rite Way Auto Wash •Sewing Basket Shopko PERA Tri Co. Water Cond. Xerox BOND FUNDS Police Bldg. Const. Fund Thorbeck & Lambert Inc. vehicle maintenance shorten coat supplies employer contribution rental and salt contract payments Jan. services 1985 Tax Increment Debt Service First Trust bond principal & interest Pool & Rec. Const. Debt. Service American National Bank bond principal & interest $ 21.25 7.50 74.80 4587.52 53.30 270.92 $ 74,554.28 $2255.00 10,450.00 47,387.50 Bonds of 1975 First Trust bond principal & interest 168,206.25 • MUNICIPAL LIQUOR FUND City of Hutchinson payroll $5106.63 Withholding Tax Account employer share 339.52 Coca Cola Bottling dec. invoices 309.70 Ed Phillips & Sons wine & liquor 2339.95 Ed Phillips & Sons wine & liquor 2674.04 Griggs Cooper & Co. wine & liquor 1793.63 Griggs Cooper & Co. wine & liquor 2439.35 Quality Wine & Spirits wine & liquor 2460.53 Quality Wine & Spirits wine & liquor 1245.66 Twin City Wine Co. wine & liquor 2048.83 Twin city Wine Co. wine & liquor 1430.17 PERA employer contribution 199.77 Andy Lundholm beef sticks 38.10 Tombstone Pizza supplies 24.00 Hutch Leader Jan, advertising 30.00 Family RExall Drug file folders 5.95 Junker Sanitation refuse pickup 102.60 Hutch Utilities electricity & gas 572.62 Hutch Telephone phone service 69.21 Hutch. Chamber of Commerce 1987 dues 273.00 Veterans Foreign Wars bowling adv. 37.50 KDUZ feb. advertising 168.00 Insurance Planners liability ins. audit 998.00 LinenSupply jan. towel service 21.86 •American Henrys Candy Co. jan. invoices 979.28 Northland Beverage Inc. supplies & rental 241.95 Friendly Beverages Inc. supplies -beer 1299.95 Locher Bros. Inc. beer and mix 5498.75 Triple G Dist. beer 9077.50 -5- Lenneman Beverages Inc Griggs Cooper & Co. Ed Phillips & Sons Twin City Wine Quality Wine & Spirits Griggs Cooper & Co. • • beer & mix mix wine & liquor wine & liquor wine & liquor wine & liquor 15,925.15 174.19 1379.10 735.74 1193.56 931.01 $ 62,164.80 / (612) 587 -5151 . yUTfIl rCITY OF HUTCHINSON j HUTCHINSON, MINN. 5535OwEST M E M 0 DATE: February 9, 1987 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: S.P. 4308 -22 (T.H. 22 -22) Big Bear Light Attached is a copy of the letter and billing from Big Bear, a copy of my letter to Gene Setrum and a copy of response from Forest Wild, Project Supervisor. • Unless you have any objections, I will respond to Big Bear, that the City and State feel it is the responsibility of the property owner. MVP /pv attachments 40 Marlow V. Priebe Director of Engineering (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 16th, 1987 Mr. Gene Setrum Minnesota Dept. of Transportation 2505 Transportation Road P. 0. Box 768 willmar9 MN 56201 RE: S.P. 4308 -22 (T.H. 22_22) Minn. Prod. No. RES 060-1 (35) Dear Gene: Enclosed is a copy of the letter and billing I received from Big Bear relative to moving a parking lot light. At the time the common entrance was being proposed, I was not aware of the need to move the light. In addition, I was not informed of the problem during construction. At this time, I do not know who ordered the work. Since it was not the City, • and this is not one of the lights we were referring to on September 2nd, I doubt that the City will pay the bill. Kindly check this out and let me know what you can do about it. Sincerely, CITY OF HUTCHINSON Marlow Y. Priebe Director of Engineering MVPIpv enc. C� Big Bear Farm Stores, Inc. 640 54th Avenue North Box 1247 St. Cloud, Minnesota 56302 612 -251 -9000 IX Marlow Priebe Director of Engineering City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Marlow: On September 2, 1986 you hosted a meeting with interested property owners and representatives of MN DOT relative to`the potential for a service road adjacent to the Hwy. 7/22 safety improvement project. Part of our discussion that day involved your request for common entrance at Sta. 1001+40. You asked for this concession as a money saving feature in the design and as- sured us that it would be at no cost to the property owners. As a gesture of cooperation, and understanding that it was at no cost to Big Bear, we approved the common entrances. In the process, a parking lot light was also involved, and now Big Bear is being billed by Quade Electric for $224.94 to move this light. Since our conversation on Sept. 2 specifically covered expenses incurred in moving light poles, I am sure you will accept the obligation for the $224.94 and settle the account with Quade Electric. ff cer (J Greg Johnson Exec. Vice President GJ /cas Enclosure cc: Bob Zimmer -Area Manager Jim Thiesfeld -Store Manager QUADE ELECTRIC 35 -4th Ave. NE HUICHINSON. MN. 55,350 SOLD TO: Pia Pear Hwv. 7 West Hutchinson, MN 55350 Normal Terms: Net 30 day.=. 1 DATE ACCOUNT NUMBER I 114'6 I S AMOUNT REMITTED To insure proper credit please return this portion of the statement with yfF payment. REFERENCE DATE OWE DESCRIPTION AMOUNT BALANCE 9116 1l.'7tl /S6 S Service ;:4.94 I i I • 5 % /rt-.3 R.[.HG.ON ALL ACCTS.70 T. : -S FAST DUE ( CODES: IdNVOICE P-PAYMENT F- FINANCE C-0R MEMO A- DISCOUNT CHARGE { TOTAL D - M AMOUNT DUE --- '3 -G`� D -DR MEMO ALLOWED QUADE'S • 35 4th Ave. N contractors ZHiNSON. MINNESOTA 55350 Phone 567 -3030 I � 2 i TERMS. PRICE AMOUNT Y. I MATERIAL .09116 CONTRACT EXTRA DAY WORK jm,o y+M p �o. DESMpTION OF WORK OTHER CHARGES :J i f TOTAL OTHER � HRS- I RATE AMWW LABOR I. > IL f ✓7 TOTAL LABOR 3 TOTAL MATERIALS ��fJ ERIALS TOTAL OTHER TOTAL MAT [_ t `'' C✓ ""� TAX r TOTAL r..A M �, \NNE�lq ti0 Q .,OF Re, Minnesota Department of Transportation BOX 768 2505 TRANSPORTATION ROAD WILLMAR. MINNESOTA 56201 612 231 -5470 January 28, 1987 Marlow V. Priebe Director of Engineering City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 RE: S.P. 4308 -22 (T.H. 22 =22) Dear Marlow: After checking with surveyors and inspectors on the above referenced project, I don't find that anyone ordered the light pole to be moved. It was on private property but in the way of the new common entrance and, therefore, it was moved. The State has no obligation to pay for this move and as it was on private property, we feel the responsibility is the property owners or the City of Hutchinson. If you have any further questions, please contact this office. Sincerely, Forrest D. Wild Project Supervisor An Equal Opportunity Employer -013t- ss 40 • • 0 (612) 587.5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST WINSON, MINN. 55350 MEMO DATE: February 3, 1987 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: Parking Lot Repair Hutchinson National Guard Armory Attached is a letter from Lieutenant Colonel Wayne Johnson relative to us providing an estimate of cost repair for the parking lot. At a meeting with Lieutenant Colonel Thomas Bong last fall, he indicated the Guard anticipated it would be a cost savings for the Guard to have the work done by the City and then reimburse the City. This is true since the City will have a Contractor making this type of improvement this year. We could include the work as a separate section on a project for cost accounting. Unless you have any objections, we will proceed with examination of the repair area and provide them with a cost estimate. MVP /pv attachment Marlow V. Priebe Director of Engineering Buildings /Grounds WAVE OF MOMSOTA DEPARTMENT OF MILITARY AFFAIRS OFFICE OF THE AECNRECT AND ENOMER P.O. 60X 3N CAW NPM UTTUL FALLS, MINNESOTA 36U$SWA 13 January 1987 Del Johnson /db (612) 632 -6632, Ext. 341 SUBJECT: Repairs to the Parking Lot at the Hutchinson National Guard Armory City Engineer Hutchinson City Hall Hutchinson, MN 55350 Dear Sir: The purpose of this correspondence is to request your assistance in making repairs to the parking tot at the Hutchinson National Guard Armory. The repairs to the parking lot will involve curb replacement and patching portions of the bituminous surfaces. Approximately thirty (30) feet of the curb in front of the Armory has settled. We are requesting that the thirty feet of curb be removed, the area leveled, and a new curb be poured. Portions of the bituminous surface on the front parking lot have settled. This project would include cutting out those portions, leveling and patching. This project is in preparation for an overlayment of the entire parking lot in the near future. We are requesting an estimate for the work as soon as possible. The areas to be repaired will be identified by SSG Don Trnka, (612) 587 -2351, at the Hutchinson Armory. The project coordinator is LTC Thomas Bong, (612) 632 -6631, Ext. 444, at Camp Ripley. Sincerely, J6fIN Lieut ant Co onel, Infantry, MNARNG Facilities Management Officer 0 9 0 • (612)587-5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST ;HINSON, MINN. 55350 M E M 0 DATE: January 30, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Residential Alley Improvement FOR YOUR INFORMATION I have been contacted relative to the surface and drainage problems in the alley South of Fifth Ave. S.E. between Adams Street and Jefferson Street. The alley presently has a gravel surface. The party would like the City to consider a permanent type surface. To date, the only alleys that have been improved with a permanent type surface are the ones in the Central Business District and they were done in 1967. I would recommend that a policy for the improvement of alleys be established in the near future. This policy should include type of surface to be installed, as well as assessment. The alley in question could then be included in the 1988 improvement program. MVP /pv Marlow V. Priebe Director of Engineering i (612) "74151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSOR MINN. 55350 fIN3A47 DATE: January 30, 1987 TD: Mayor and City Council FROM: Director of Engineering RE: Shady Ridge Road 116iWil-lur I have been contacted by a property owner on the section of Shady Ridge Road that has been improved, requesting that the City do more than gravel the pot hole section by Crow River Press. I expect that the undeveloped area north of Crow River Press will be platted in 1987. The area along Shady Ridge Road will be developed and the westerly portion will be developed in 1988 and 1989. Before the westerly portion can . develop, the storm sewer proposed this year will have to be built. The storm sewer and street improvement can be scheduled for 1988, since the platting will provide the right -of -way the City does not have at the present time. Any additional maintenance work, as requested, that would be done in this area would only need to be,seivicable for a year. =64hW)A &z;h Marlow Y. Priebe Director of Engineering MVP /pv 0 i BURNS MANOR MUNICIPAL NURSING HOME REPORT OF EARNINGS AND EXPENSES INCOME FROM RESIDENTS (NET)........... OPERATING EXPENSES: Administration & General........... Maintenance & Operations........... Dietary............................ Laundry & Linen .............. :..... Oousekeeping....................... NursingServices ................... Other Services ..................... TOTAL OPERATING EXPENSES........ OPERATING INCOME BEFORE DEPRECIATION.. Depreciation........................ NET OPERATING INCOME .................. OTHER INCOME .......................... Sub - Total .......................... INTEREST & BOND EXPENSES.............. NET GAIN or (LOSS) .................... Dec. 1985 1 Dec. 1986 187.255.46 24,866.63 30,332.64 19,219.91 23,354.46 30.561.46 24,166.05 8,815.89 9,200.34 80,257.63 68,216.96 4,320.00 _4,380.00 1,805.58) 16,086.50 4,734.76 5,571.21 FOR YOUR INFORMATION 1985.thru 1986 thru Dec. 31st Dec. 31st 2.060.262.93 2,193,526.44 311 171,165.91 312,421.78 97,237.80 100,457.12 882,120.38 57,510.43 1,932,409.26_ 127,853.67 51,840.00 76,013.67 51,964.29 127.977.96 16 1 1 355,232.70 173,928.39 306,527.60 101 52,285.93 2,009,375.54 _ 184,150.90 52,560.00_ 131;590.90 33,518.79 165,109._69 MEMO: gpad Payment Due by Dec. 31st 85,000.00 90,000.00 unts Receivable 106,438.55 127,459.49 5,267.50 3,528.47 177,834.77 166,788.96 2,514.42 20,466.50 4,320.00 _4,380.00 1,805.58) 16,086.50 4,734.76 5,571.21 FOR YOUR INFORMATION 1985.thru 1986 thru Dec. 31st Dec. 31st 2.060.262.93 2,193,526.44 311 171,165.91 312,421.78 97,237.80 100,457.12 882,120.38 57,510.43 1,932,409.26_ 127,853.67 51,840.00 76,013.67 51,964.29 127.977.96 16 1 1 355,232.70 173,928.39 306,527.60 101 52,285.93 2,009,375.54 _ 184,150.90 52,560.00_ 131;590.90 33,518.79 165,109._69 MEMO: gpad Payment Due by Dec. 31st 85,000.00 90,000.00 unts Receivable 106,438.55 127,459.49 BURNS MANOR MUNICIPAL NURSING HOME REPORT OF EXPENSES Dec. 1985 Dec. 1986 - 1985 thru Dec. 31st ru Dec. 31st A. B. C. D. E. F. G. ADMINISTRATION an L: 1. Salaries - Administration........ 2. Salaries - Office ................ 3. Office Supplies .................. 4. Communications ................... 5. Travel ........................... 6. Advertising ......... :............ 7. Licenses i Dues .................. 8. Education 6 Training ............. 9. Professional Services............ 10. P.E.R.A. i Social Security.1as, 11. Insurance ........................ 12. Miscellaneous .................... TOTAL ADMINISTRATION E GENERAL .. MAINTENANCE and OPERATIONS: 1. Salaries ......................... 2. Fuel Oil ......................... 3. Natural Gas ...................... 4. Electricity ...................... 5. Water i Sewer .................... 6. Repairs .......................... 7. Purchases Services ............... S. Supplies ......................... 9. Education i Training ............. TOTAL MAINTENANCE i OPERATIONS .. DIETARY: 1. Salaries ......................... 2. Food ................. ............ 3. Suppli as ......................... 4. Education i Training............ TOTAL DIETARY ................... LAUNDRY and LIKEN: 1. Salaries ......................... 2. Education i Training ............. 3. Purchased Services ............... 4. Supplies ......................... TOTAL LAUNDRY 3 LINEN ........... HOUSEKEEPING: 1. Salaries ......................... 2. Education 8 Training ............. 3. Supplies ......................... TOTAL HOUSEKEEPING ............... NURSING SERVICES: 1. Registered Nurses .........:...... 2. Licensed Pratical Nurses......... 3. Nurses Aides ..................... 4. Medical Records Technician....... 5. Purchases Services - Pharmacy.... 6. Purchased Services - Med. Cons... 7. Supplies ......................... 8. Education i Training.11.SGretdrlg. TOTAL NURSING SERVICES .......... I OTHER SERVICES: 1. Medicare Drugs ................... 2. Salaries - Occupational Therpy... 3. Education i Training ............. 4. Supplies ......................... TOTAL OTHER SERVICES ............ 2,895.40 2,994.97 34,132.25 35,160j 43,14963 _ -54.979 - 1 , - ,- . -- 2,672.26 3,143.85 341.00 437-1 0 3,755.51 _ - - , _ -0- 5. 9 1:. 1 6,401.52 0.00 -0- '43459 85 .34 1 1. 4 17,925.9 -- . -- 11 012.81 13 710.69 14_,9_ 4 - _1 , _-. - 4!000.00 6!000.00 31, .0 49,500.00 - 2.135.81 8.00 16,103.31 . 24,866.63 30,332.64 31%495.84 _ __ 356-,n2-.70- _ 5 127.31 6.065.71 61 096.58 63,981.97 ___ - 1 791.00 3 205.50 7,027.3 6.001.47 4.095.30 36 085.11 4 ._- 1, 939.40 2 105.53 23 1 5.29 _ 23,178.89 _ -0- 3,982.28 13,215.80 15,4_ .2 _ 358.07 988.91 4 147.04 6,905.19 2.727.47 2.059.45 18,762.23 17,5 6. 1,195.19 851.78 7.636.51 0 0 -0- 20.00 -0- 19 1 91 23 354.46 171 165.91 173 13.092.37 14.261.84 154 811.64 _ - _166,652 - 14.140.66 135. _ ,26 117 3 43 1 1.50 -_. 21.556.88 Z1 7 1 - - -0- -_ 85.00 L 30.1.46_ 1 24.166.45- __ 312.41 78 806.5 7,60 3,611.15 5 40,527.83 - 44,948.49 -0- -0- 30.00 DO 4 149 50 1. M8510 5U9.33 b9 ' - z 8:845.75 _ - ,9 W. 04 97,237.90 1 101,885.78 7.707.75 8,965.13 92,487.65 _ 100,728.09 -0- -0- -0- , 1.10 .14 235.21 7.969.47 9 172.94 _8,815.89 - 9,200.34 1- 100,457.12 L 109.921 .0 15 235.99 16 288.68 191 355.13 _ 201,016.02 7,394.67 7.288.39 84J82.63 86,771.07 44 479.99 43 347.64 526,204.44 1 538.248.13 71.28 93.35 1,598.40 1420.75 -0- -0- 576.80 F---829.83 - -0- -0- 156:83 1 314.51 . 0 1 699.00 1 1, 9 .12 _ , •-- -_- _ 80,Zb/.b3 I 68,21b.96 1 485.75 -0- 7,3.39.81 5,60 -- 4 _ _,- .- -a- -0- 1• •_ 1 442.05 5.309.44 6,610.49 _,5-8.4 7 1 4 ._ A BURNS MANOR MUNICIPAL NURSING HOME OTHER INCOME / DEPRECIATION INCOME ANALYSIS Incomefrom Residents . . . . . . . . . . . . . . . . . . . . Expenses Applicable to Services . . . . . . . . . . . . . . . Total Bed Days . . . . . . . . . . . . . . . . . . . . . . . Total Resident Days .12 -85.= 3.908. . . . _12 -86 31.934 Percent Occupancy . . . . . . . . . . . . . . . . . . . . . . PoiemIncome . . . . . . . . . . . . . . . . . . . . . . . Per Diem Costs . . . . . . . . . . . . . . . . . . . . . . . Per Diem Gain . . . . . . . . . . . . . . . . . . . . . . . . 1985 Dec. Dec. 1985 Dec. 1986 1985 thru Dec. 31st 1986 thru Dec. 31st OTHER INCOME: Interest ....................... Special Meals .................. 0. -r. Activities ............... Miscellaneous .................. Pharmacy ....................... Medicare Retro Adjustments .. TOTAL OTHER INCOME .......... DEPRECIATION: 0ilding ........................ Furnishings b Equipment ....... L?nd Improvements .............. TOTAL DEPRECIATION .......... 1,167.69 3,968.61 25,487.79 14 010.57 925.50 714.00 7,039.40 6,776.20 992.30 883.60 4,150.83 4,401.49 15.00 5.00 7,19-5-.8-6- 859.35 1,634.27 -0- 8,090.41 6,135.18 -0- -0- -0- 1,336.00 4,734.76 5.571.21 51 964.29 33L518.79 2,130.00 2,125.00 25 560.00 25 500.00 2,110.00 2,175.00 25 320.00 26 100.00. 80.00 1 80.00 1 960.00 960.00 4,320.00 4,380.00 51 840.00 52L560.00 INCOME ANALYSIS Incomefrom Residents . . . . . . . . . . . . . . . . . . . . Expenses Applicable to Services . . . . . . . . . . . . . . . Total Bed Days . . . . . . . . . . . . . . . . . . . . . . . Total Resident Days .12 -85.= 3.908. . . . _12 -86 31.934 Percent Occupancy . . . . . . . . . . . . . . . . . . . . . . PoiemIncome . . . . . . . . . . . . . . . . . . . . . . . Per Diem Costs . . . . . . . . . . . . . . . . . . . . . . . Per Diem Gain . . . . . . . . . . . . . . . . . . . . . . . . 1985 Dec. thru 31st 1986 Dec. thru 31st 2,060,262.93 2 193 526.44 1 976 269.96 2,051,484.32 47,085 47.085 45,212 46,040 96.02 % 97.78 % 45.57 47.64 43.71 44.56 1.86 3.08 FOR YOUR INFORMATION MINUTES HUTCHINSON FIRE DEPARTMENT REGULAR MEETING Monday, January 5, 1987 The meeting was called to order at 8:58 pm. The minutes of the previous meetings were read and approved. Tom Pessek reported that everything is ready for the dance on Saturday, January 17th, at Cedar's Edge. Lyle Labraaten will begin looking into a place and date for the annual banquet. Ted Neumann has applied for membership. He will be investigated during January and voted on at the February meeting. The following bills and runs were allowed paid from their proper accounts: General Account Rural Account Larry Thompson 100.00 Larry Thompson 100.00 Gary Henke 1100.00 Gary Henke 100.00 Allen Office 39.61 Allen Office 5.10 Wear -Guard 550.25 City of Hutchinson 840.00 Vern Krentz 15.00 City of Hutchinson 635.53 Vern Anderson 20.00 City of Hutchinson 16,867.00 Alexandria AVTI 10.00 Total 18,547.63 Family Rexall Drug 21.50 Red Owl 87.87 U.S. Postmaster 650.00 Food N Fuel 4.36 Red Owl 18.26 Municipal Liquors 42.60 Total 1,637 45 City Account Mid - Central Fire 55.90 Coast -to -Coast 4.19 Communication Auditors 70.16 Coast -to -Coast 2.59 Hutch Snyder Drug 6.29 Cenex 27.30 Popp Electric 15.14 B.J. Booksellers 7.16 CPR Hygienics 22.88 Total 719.12 Hager Jewelry 9.50 Hutch Wholesale 39.76 Central MN Communications 56.00 Fire Runs Hutch Wholesale 191.90 Hager Jewelry 2.74 Albrecht Oil 7.00 Lifesign Design 22.00 Coast -to -Coast 13.44 Snyder Drug 2.19 Coast -to -Coast 2.98 Hutch Medical Ctr. 135.00 Ideal Shoe Shop 25.00 I Fire Department Minutes 1/5/87 Page 2 A letter of resignation was read from Jeff Wegner. It was accepted with regrets. There is a vacancy on the department. A motion was made and seconded to leave the position open. Motion passed. Chief Henke stated last month's meeting was not within the guidelines set by Robert's Rule of Order, but was voted to remain as the results showed. There was a lengthy discussion regarding voting procedures. Next year, the nominating committee will have the rules of the election before the department one month before the election. It was suggested we invite Chuck Dale to the annual banquet, for his enormous amount of help at the Lake Marion incident. The secretary will send a thank you and invite him. Jim Popp requested ;150:00.for snap ropes. It was granted. .......- There was discussion on forming a diver's list. It was felt it is the sheriff's responsibilty. Ron Pribyl of Christ the King Church cub scouts, asked for someone to come and explain what our function is. George Field will attend. Brad Emans went over a list of equipment that was purchased recently. Also. #237 will be the first -out truck in 1987. Randy Redman read a list of fire schools coming up. See him for more information. Chief Henke read the committee appointments for 1987. He will post them on the bulletin board. There was discussion regarding the steak fry. A motion was made and seconded to purchase fire - fighter's steaks from the general fund. Motion passed. The meeting was adjourned at 10:17 p.m. Respectfully, Mark A. Christensen Secretary • r t MINUTES FOR YOUR INFORMATION HUTCHINSON FIRE DEPARTMENT OFFICER'S MEETING Monday, January 12, 1987 The meeting was called to order at 9:26 p.m. Gary Forcier asked specifically what the duties were for a Lieutenant. He was advised that maintaining proper order and equipment in workable order on all assigned trucks. Jim Popp asked what our billing procedure was for businesses that need their air tanks re- filled. We were advised, that they are not billed and will continue that way. Jim Brodd suggested we buy some new han& lanterns' "'A motion was made and seconded, we recommend the purchase of one - 3 cell Work Horse for each member of the department. Plus two hand lanterns for each truck.' Motion passed. Randy Redman suggested, while answering a fire call, be sure to stop at the hydrant and wait until a chief officer arrives for direction. Also, always put on SCBA unless you are told otherwise. Randy also asked for suggestions on what we can do for the hour drill prior to our monthly meetings. There were many suggestions given. Mike Schmidt has donated a car to use for rescue training. A new phone system was proposed with paging capabilities for $26 extra per month. It was felt it wasn't necessary. There was a lengthy discussion regarding the procedures at a chimney fire. It is felt we should be extra cautions while on roofs and watch for power lines. Brad Emans suggested we purchase an explosion meter. He will purchase one. It was suggested we set up a committee to suggest purchases with the money from the Lion's benefit. Chief Henke stated, Pro - Maintenance would like to purchase a dry suit for diving, for the Fire department. Dave Franzen and Craig Almquist will check into the cost for a second one. The meeting was adjourned at 10:34 p.m. Respectfully, Mark A. Christensen Secretary MINUTES HUTCHINSON FIRE DEPARTMENT - RELIEF ASSOCIATION MEETING Monday, January 19, 1987 The meeting was called to order at 9:15 p.m. FOR YOUR INFORMATION Mr. Charles Becker and Mr. Tim Hacker presented a program that Prudential Services has to offer. We will meet with them again at the February 2nd meeting at 6:30 p.m., to discuss the proposal further. A motion was made and seconded to put Delbert Klabunde on the pension roll, as of February 1, 1987. He served 16 years, with an active date of March 2, 1964 and a retirement date of March 30, 1980. Motion passed. Gary Henke contacted Huett Services for information regarding an-'actuarial study. They,will be: sending out forms for us to:fill.:out. tWe: are . proposing two options for this study: #1) Raising the pension fund $1.00, from $5.00 to $6.00 per year, per years of service. 12) Raise the pension to $6.00 and increasing the life insurance benefit to $5,000.00. The meeting was adjourned at 10:39 p.m. Respectfully, Mark A. Christensen Secretary mp�z1 4 *Excused absence The meeting was called to order at 7:35 p.m. by Chairman Sanders. New Board members were introduced. Mr. Sanders was presented with a gift from the staff and Board for his 15 years of service as a trustee. Buchanan /Kubasch moved and seconded approval of the December 8 Executive Committee minutes. Johnson /Buhr moved and seconded approval of Treasurer's report. Carried. Mr. Sundberg presented the attached Summary of the Operational Budget for 1986 which showed that approximately $3,408 remained unspent compared to total receipts. He also presented reports on the Automation Fund and the Raymond Library Project Fund for 1986. Orientation for new Board members will be held preceding the next FOR YOUR INFORMATION PIONEERLAND LIBRARY SYSTEM BOARD MEETING Annual Meeting January •Present: 12, 1987 James Phalen, Graceville Representing: Big Stone County Rebecca Huseby, Pennock is Kandiyohi County Orlynn Mankell, New London is Kandiyohi County Lilah Buhr, Stewart to McLeod County Shirley Nowak, Silver Lake McLeod County Kathleen Kubasch, Winsted McLeod County Howard Turck, Litchfield Meeker County Marian Miller, Grove City Meeker County John Langan, Danvers Swift County Curtis Johnson, Appleton " Appleton Rose Engebretson, Bird Island Bird Island Ethelyn Byhaug, Dawson Dawson Lionel Barker, Glencoe Glencoe Robert Furan, Graceville Graceville Adelle Jacoby, Hector Hector Albert Linde, Hutchinson Hutchinson Shirley Schutt, Kerkhoven Kerkhoven Anne Maguire, Madison Madison Linda Ulrich, Renville Renville Jeanette Buchanan, Willmar Willmar Carol Conradi, Willmar Willmar Richard Emery, Willmar Willmar Burton Sundberg, Director Katherine Matson, Associate Director David Lauritsen, Chippewa County Librarian Absent: Paula Gilsrud, Montevideo* Representing: Chippewa County Steve Boehlke, Montevideo* Chippewa County Stan Jacobson, Granite Falls* Chippewa County Wayne Hebrink, Renville* Kandiyohi County Jean Stranberg, Atwater Kandiyohi County Jerome Waters, Litchfield* Meeker County Kay Frederickson, Murdock* Swift County Laurie DeMarce, Benson " Benson Linda Willmsen, Hutchinson* Hutchinson Delores Condon, Litchfield* Litchfield Dale Smolnisky, Litchfield Litchfield Gladys Nelson, Ortonville* Ortonville *Excused absence The meeting was called to order at 7:35 p.m. by Chairman Sanders. New Board members were introduced. Mr. Sanders was presented with a gift from the staff and Board for his 15 years of service as a trustee. Buchanan /Kubasch moved and seconded approval of the December 8 Executive Committee minutes. Johnson /Buhr moved and seconded approval of Treasurer's report. Carried. Mr. Sundberg presented the attached Summary of the Operational Budget for 1986 which showed that approximately $3,408 remained unspent compared to total receipts. He also presented reports on the Automation Fund and the Raymond Library Project Fund for 1986. Orientation for new Board members will be held preceding the next F full Board meeting. K. Matson presented each Board member with copies of 40 updated Policy Manual. November and December newspaper clippings and libr newsletters were passed around. Prior to this year, 1987, MLA dues were paid b PLS for all Board members. Due to budget cuts, only $250 was allotted. Members were asked to indicate to K. Matson if they desired membership and if any Boar members were interested in paying for their own membership ($18 a year). Annua and last quarter statistics were reviewed. Reciprocal borrowing statistics wer also reviewed for October through December. The total 1986 circulation was up, with the following breakdown: 468 adult material, 388 children's material, 98 magazines, 68 nonprint, and 18 equipment. A request for county statistics for 1986 will be presented at the next full Board meeting. Barker /Jacoby moved and seconded payment of bills. Carried. Committee and Project Reports: 1. MLA Legislative Day will be held February 24. Board members are encouraged to attend. The proposed MLA 1987 legislative platform was reviewed. Those not able to attend Legislative Day were encouraged to contact their representative regarding proposed legislation. Communications: I. FY 87 State Aid -- PLS will be receiving approximately $6500 more than anticipated. Last state aid payment was $18,000 short. Mr. Lewis of LDS indicated we would receive this shortage in February or early March. 2. 1987 Revised Budget -- No communication has been received opposing this budget. 3. Automation -- PLS has received denial letters from two private foundat s to which applications had been made for automation funding. The local Bremer Foundation did indicate that another grant application could be made again in 1987. 4. Glencoe has notified PLS that the building housing their library has been sold to the county. Glencoe has assured PLS that they will provide another building for the library. Old Business: 1. Revised Agreement -- Half of our governing units have approved same. Severa minor changes have been proposed by Meeker County and the City of Willmar: Page 3, Part II, paragraph 2, line 3 -- change to "upon approval by 758 of quorum of library board, the budget . Page 3, Part II, paragraph 3, line 3 -- question raised as to wording "due strict" accounting, change to "supervise complete 6 accurate accounting . . ." Motion made and seconded by Turck /Linde to approve said changes. Carried. Part IV, Termination, paragraph 1, Procedures, line 3, "participating under either ." should be changed to "participation under either " Conradi /Buhr moved and seconded to approve the above change. Carried. Part V, Default -- letter read from City of Willmar requested first paragraph in this section be deleted. Following considerable discussion, Barker /Buhr moved and seconded deletion of this paragraph. Motion carried. There were 4 dissenting votes. 2. Proposed Bylaws -- Due to the time element this item will be returned t following tonight's election or at next full Board meeting. New Business: I. Election -- the following slate of officers were elected by unanimous ballot: President -- Steve Boehlke Vice President -- Linda Ulrich Secretary -- Lilah Buhr Treasurer -- Curtis Johnson Finance Chair -- Gladys Nelson Linda Ulrich took over the meeting following her election. Appointment of two Executive Committee members and other committees will be made at the officers meeting following the full Board meeting. 2. February Board meeting -- Langan /Johnson moved Executive Committee meet in February and the full Board meeting in March. Carried. 3. Revised Bylaws -- Conradi /Buchanan moved this item be tabled until next Board meeting. 0 L Adjourned at 9:15 p.m. Jeanette Buchanan Secretary FOR YOUR INFORMATION MINUTES HUTCHINSON CHARTER COMMISSION . Wednesday, January 28, 1987 1. CALL TO ORDER Chairman Chuck Carlson called the meeting to order at 7:35 p.m. with the following members present: June Wick, Phil Graves, Dick Popp, Walt Clay, Delores Saar, Dale McLain, Tom Bolder, Harold Juul, Kay Peterson, Jean Peterson and Chairman Carlson. Members absent: Jeff Haag Also present were: Members of the Utilities Commission: Dr. Tom Lyke and Utilities Attorney Richard Peterson and Mayor Paul Ackland. 2. MINUTES June Wick made a motion to accept the minutes dated Wednesday, January 7, 1987 as written. Seconded by Dick Popp, the motion carried unanimously. 3. DISCUSSION OF CHAPTERS 11 AND 12 Chairman Carlson explained that Attorney Peterson was present to give his interpretation of Section 11.08 in Chapter 11 and to suggest wording for that section. Discussion followed with the commission deciding to reword that section at a later date giving Mr. Peterson time to review the rewording at that time. • It was the consensus of the Charter Commission to revise chapters 11 and 12 as is printed in the enclosed Revised Charter. • 01 CHAPTER 11 Public Ownership and Operation of Utilities Section 11.01. CONTROL AND MANAGEMENT. The Hutchinson Utilities Commission of the City of Hutchinson shall have control and management of the Light Plant, the Light Plant distribution system, the Gas Plant and the Gas Distribution system in the City of Hutchinson. Section 11.02. APPOINTMENT AND TERMS. The commission shall consist of five (5) persons, qualified voters of Hutchinson, who shall be ap- pointed by the Council. A member shall be appointed every year for a term of 5 years, to fill the place of the member whose term has ex- pired. The commissioners in office at the time of adoption of this charter shall continue to serve the term to which they were previously appointed. Commissioners shall qualify for their office by taking and subscribing to the oath of office required of members of the Council and filing the same with the City Administrator. They shall hold office until their successors are appointed and qualified and vacancies in office for any cause shall be filled for the balance of the term in which the vacancy occurs in the same manner as the original appointment is made. No member shall be appointed to more than two successive full terms. The members of the commission shall receive compensation for their services as determined by the Council. Section 11.03. ORGANIZATION. The commission shall provide for its own organization and rules of procedure and annually shall elect a president and vice - president from among its members who shall perform the usual duties of those positions, under the direction of the commission. It shall also appoint a secretary who may or may not be a member of the commission. All monies received for gas and electric services rendered shall be deposited in a separate municipal Electric Plant Fund and Natural Gas Division Fund. The Commis- sion shall keep record of the monies (above mentioned) and pay them out only upon verified orders and upon warrants signed by two members of the commission. Section 11.04. POWERS OF THE COMMISSION. The commission shall have full, absolute and exclusive control of and power over the City Light and Power Plant, the City Gas Plant, City Gas distributes system. It may enter into contracts subject to same limitations imposed on the City Council, and may sue and be sued to its own name. It shall regulate the distribution, use and sale of light, power, and gas within and without the city limits, collect for services, and shall fix the rates for all such sales and services for public and private use, subject to right of the council to veto any proposed charge and rate by a four- fifths vote. Such veto power shall be exercised, if at all, within 30 days after the council has received notice of any proposed change in charge and rate. The commission shall have power and authority to extend, add to, change or modify the light and power system and the gas system, and to do any and all things it may deem necessary and proper for operation except as by this chapter otherwise restricted or qualified. The cost of extended service or installation thereof shall in no case create any general obligation upon the City.The commission shall buy all materials, supplies and fuel in accordance with the charter provisions for purchases and contracts. It shall employ such competent help as may be necessary to properly operate the plant, and pay these employees s compensation as the commission deems proper. T commission shall not have power to sell, lease, rent or in any way dispose of or encumber or permit the light and power plant or the gas system to come under the control of any other person or corporation whatever. The commission may pledge the net earnings of the light and power plant and /or gas plant and system, after providing for the payment of all operating and maintenance charges and setting aside annually an amount suf- ficient to meet the interest and principal required of any previously created obligations of the plant, to secure payment of any equipment purchased for said plants and systems. Section 11.05. TRANSFER OF FUNDS. The com- mission shall have authority and power to transfer funds from the Municipal Electric Plant fund and Natural Gas Division fund to the general fund of the City. No later than Sepember 1 of each year the Commission shall furnish to the City Council a written estimate of the amount of funds the Commission expects to transfer to the City during the next fiscal year. F_ -I L J 0 �J It shall be mandatory upon the commission to transfer funds from net earnings to the City to meet all interest and support principal required on obligations of the City incurred by the City In the construction of the plants and systems. Funds so turned over to the City by the commis- sion shall during such time as the bonded indebtedness remains currently unpaid in connection with construction of the plants and systems to be used solely for the purpose of retiring such currently unpaid indebtedness. Section 11.06. BY -LAYS AND REGULATIONS. The Commission may make and enforce such reasonable by -laws and regulations as may be necessary to carry into effect the objectives and purposes of this chapter. All such by -laws and regulations to be entered in a book kept for that purpose by the secretary and signed by the president and secretary. Section 11.07. REPORTS. The Commission shall keep a record of all of its financial operations and shall furnish monthly to the City Council summarized statements showing receipts and disbursements and liabilities, if any, for such period of time. The commission shall publish a summarized audited annual statement in the official City newspaper. Such statement shall be prepared by a certified public accountant. Section 11.08. REMOVAL OF COMMISSIONERS. If a commissioner is guilty of malfeasance or misfeasance In office, has become incapacitated to hold office, or ceases to be a resident of the City of Hutchinson, and such fact is brought to the City Council by council investigation or a petition of ten (10) or more voters of the City of Hutchinson, the commissioner may be removed from office by a four- fifths,(4 /5) majority vote of the council. Provided that upon the filing of any such fact, together with a copy of such charges, and he sha11 be notified of the time and place where the Council will meet to consider such charges, which notice shall be so given at least ten days before such meeting, and at such meeting said member shall have the right to be present and produce evidence and be heard in his own behalf; however, no member of the commission shall continue in office after his loss of any qualifications re- quired for appointment to that position. Section 11.09 SALE OF PUBLIC UTILITY. No Public utility owned by the city shall be sold or otherwise disposed of by the city unless the full terms of the proposition of sale or other disposition are embodied in an ordinance approved by a majority of the voters voting thereon at a general or special election. Any sale, lease or abandonment of a water works or light plant shall be subject, in addition, to the requirements of state law. Section 11.10 FISCAL YEAR The fiscal year of the Hutchinson Utilities Commission shall be the calendar year. Chapter 12 Miscellaneous Provisions Section 12.01. OFFICIAL PUBLICATIONS. The council shall annually designate a legal newspaper as provided by the laws of Minnesota as its official newspaper in which shall be published ordinances and other matters required by law to be so published as well as such other matters as the council may deem it in the public interest to have published in this manner. Section 12.02. OATH OF OFFICE. Every elected or appointed officer of the city shall, before entering upon the duties of his office, take and subscribe an oath of office in substantially the following form: 'I do solemnly swear (or affirm) to support the constitution of the United States and of this state and to discharge faithfully the duties devolving upon me as (title of office) of the City of Hutchinson to the best of my judgment and ability.' Section 12.03. OFFICIAL BONDS. The mayor and such other officers or employees of the city as may be specified by ordinance shall each, be- fore entering upon the duties of his respective office or employment, give a corporate surety bond to the city in such form and amount as may be fixed by the council. Such bonds may be either individual or blanket bonds in the discretion of the council. They shall be approved by the city council, and approved as to form by the city attorney, and filed with the city administrator. The provisions of state laws relating to official bonds not inconsistent with this charter shall be complied with. The premiums on such bonds shall be paid by the city. Section 12.04. SALE OF REAL PROPERTY. No real property of the city shall be disposed of except by ordinance. The net cash proceeds of any sale of such property shall be used as far as possible to retire any outstanding indebtedness incurred by the city in the purchase, construc- tion, or improvement of this or other property used for the same public purpose. If there is no such outstanding indebtedness, the council may by resolution designate some other public use for the proceeds. Section 12.05. VACATION OF STREETS. A majority of the council may by ordinance vacate any street, or alley or or any public grounds e thereof within the city. Such vacation may be made only after published notice and an opportunity for affected property owners and public to be heard, and upon such further t and by such procedure as the council by ordina may prescribe. A notice of completion of such proceedings shall be filed with the proper county officers in accordance with law. Section 12.06. FINES AND PENALTIES. All fines, forfeitures, and penalties recovered for the violation of any ordinances shall be paid into the city treasury. Every court or officers receiving such monies, within 30 days thereafter, shall make return thereof under oath and be entitled to duplicate receipts for the amounts paid. One of the receipts shall be filed with the city administrator. Section 12.07. OFFICIAL INTEREST IN CONTRACTS. Except as otherwise permitted by law, no officer of the city who 1s authorized to take part in any manner in any contract with the city shall voluntarily have a personal financial interest in or personally benefit from such contract. Section 12.08. CITY TO SUCCEED TO RIGHTS OBLIGATIONS OF FORMER CITY. The city shall s ceed to all the property, rights, and privileges, and shall be subject to all legal obligations of the city under the former charter. Section 12.09. EIISTING ORDINANCES. A11 ordinances and regulations of the city in force when this charter takes effect and not inconsistent with this charter are continued in full force and effect until amended or repealed. Section 12.10. PENDING CONDEMNATIONS, IMPROVEMENTS AND ASSESSMENTS. Any condemnation, improvement, or assessment proceeding in progress when this charter takes effect shall be continued and completed under the laws under which such proceedings were begun. All assessments made by the city prior to the time when this charter takes effect shall be collected as if this charter had not been adopted. Section 12.11. ORDINANCES TO MAKE CHARTER EFFECTIVE. The council shall by ordinance, resolution, or other appropriate action take su steps as may be necessary to make effective provisions of this charter. • • Section 12.12. PRESENT OFFICERS CONTINUED. The present officers of the city shall continue in their respective offices and functions and shall continue to govern the city under the laws and charter previously in effect until the officers provided for by this charter have been elected and qualify. They shall make such financial and other provisions for the fiscal year 19 as will serve to carry on the government until a government has been set up under this charter, and they shat 1 make provision for the election of the first city council as provided in Chapter 4 of this charter. 'We the undersigned, representing the Hutchinson Charter Commission, do hereby adopt this proposed Charter Revision for the City of Hutchinson, Minnesota dated this day of , 1987.' Signed: Charles Carlson, Chairman Dale McLain Walter Clay Jean Peterson Thomas Bolder Kay Peterson Philip Graves - Richard Popp Jeff Haag Delores Saar Harold Juul June Wick a. ,d I NEW BUSINESS The next regular meeting of the Hutchinson Charter Commission will be • Wednesday, February 18, 1987, in the Fire Station. At that time the commission will review the complete Charter Revision. Chairman Carlson asked the commission members to take time to look at the revision noting any changes they feel need to be discussed. ADJOURMENT There being no other business the meeting was adjourned at 10:05 p.m. NOTE: On Monday, February 2, 1987 members of the Hutchinson Charter Commission met to discuss wording of Section 11.08 in chapter 11 of the Charter. The meeting was held at 9:00 a.m. in the Council Chambers at City Hall. Members present were: Walt Clay, Dale McLain, Dick Popp and Chairman Carlson. Also present was Utilities Attorney Richard Peterson. The revision of the section is as printed in the Revised Charter enclosed. Chairman Carlson again reminded members to review the revised version of the charter taking note of any questions for discussion. The meeting adjourned at 9:30 a.m. • 11 V • ADMINISTRATIVE UPDATE JANUARY 27, 1987 CITY OF HUTCHINSON ISSUE NO. 2/87 VEHICLE USAGE REPORT FOR DECEMBER Attached are the copies of the vehicle usage reports that the City Council decided to review. MEETING WITH DOT REVIEW APPRAISER - MR. LEEBERG On Thursday, January 22, 1987 the Mayor and I met with the "review" appraiser on the airport appraisals. Mr. Leeberg stated he may consider a request from the City Council if the Council would desire a "second opinion" on the appraisals; especially the commer- cial sales that were utilized in the report. Mr. Leeberg would see if he could get a cost estimate for the Council. •SELECTION OF ATTORNEY GARY GANDRUD The Council authorized me to select and secure an attorney for the Police Civil Service Commission from the listing of three names shown in my last newsletter. The attorney from Mankato had no experience in a "hearing process" before a Civil Service Commission. Based on availability, comparable cost, no known "conflicts of interest," and especially experience, I secured the services of Gary Gandrud. Attorney Gandrud has been the city attorney of Bloomington for 10 years and is city attorney of White Bear Lake. He has ex- perience in civil service "hearings." The cost will be $80 /hour plus travel expense. His address and telephone number is as follows: Attorney Gary L. Gandrud Faegre & Benson Suite 1150, 8400 Tower 8400 Normandale Lake Blvd. Bloomington, MN 55437 -1076 Phone: (612) 921 -2200 LEADER GOES TO COURT TO OBTAIN "CHARGES" Last week the Hutchinson Leader took the City to court to obtain the "charges" brought by the City Council against the police chief. As of today, I have not heard of any decision. CONSIDERATION OF "PLASTIC PIPE" ON FORCEMAIN J -M Manufacturing (California) has objected to the specifications on the forcemain, not allowing plastic pipe. Randy DeVries has been checking some of the company's installa- tions) cited in the correspondence sent to the Mayor. Randy reports the plastic cited for three communities was water main installations and not sewer mains. In the meantime, I have requested a written analysis /opinion from Mr. Ed Nevers of Dono- hue & Associates for the Mayor and Council. CITY REVOLVING LOAN FUND For your information, we have copied page 3 of the report on cash balances on the tax increment fund. Note the $328,202 available for the revolving fund as on December 31, 1986. PARKVIEW PLAZA ONE PERCENT - Attached is an opinion the Council received and considered (Council minutes attached dated January 14, 1986) on the topic of the one percent deposit. Also attached is a memo dated January 10, 1986 illustrating a cost breakdown associated with the hotel project. C, J • • 0 DAIL! VEHICLE USAGE REPORT (Totals Monthly) M /s�� DATE TIME OF DEPART DESTINATION - PURPOSE - CONTACT ODOMETER (1) END ' MILEAGE PUBLIC (2) rRIVATE BEGINI LeS L-43 e �, PAI Rye 38 ?o f 9 0 t/ 12 S 5:16 4&^,E ri g d,ro oQk 39.OA 31cy, 'The r ePoi U14 la) v,aw 3ft2 1 Q(6� L-6COA rp''oes G+ X073 ����f �6 i %�E 3ga73 39o$i ✓ �;SD V�aRI� 908! 34�0�I _ ✓ ; d0 90$9 39/0 c/ ! 9 kb ( V&D P-e� 55100 37109 ✓ r Z'je Sb 015o kkdb,ro w k 39108 31^1 )/ . v,o 10 : ,nc 4,C a !� / ' ✓ z4 c0 L0u9 �01r;n 3gis6 ` e2 3` ?210 ✓ t Z r q to ZNv C0L4, o USE le.v C4 390 �0 9 L z/1 -Z ,1"! 3a (1) Start and end of month odometer readings should be the same as motor pool vehicle card odometer readings; total monthly "public" and "private" respectively. • (2) ^Public mileage" is defined as miles for the purpose of carrying out a specific duty of task of job description. "Private mileage" is defined as miles whereby the benefit of such travel is for "personal reasons or benefit." Being on call or commuting between home and work shall not be sufficient reason to justify the mileage being recorded as "public" (3) Turn in this report to the City Administrator immediately following the _7aet day of the month. _.. G' DAILI VEHICLE USAGE REPORT (Totals Monthly) (1) Start and end of month odometer readings should be the c" ande "private" pool vehicle card odometer readings; total monthly "public" respectively. (2) "Public mileage" is defined as miles for the purpose'of carrying out a specific duty of task of job description. "Private mileage" is defined as miles whereby the benefit of such travel is for "personal reasons or benefit." Being on call or commuting between home and work shall t be sufficient reason to justify the mileage being recorded as "public." (3) Turn in this report to the City Administrator immediately following the last day of the month. 0 C� J • DAILY VEHICLE USAGE REPORT (Totals Monthly) 113 z4 ve s r DESTINATION PURPOSE CONTACT ! 3o i % 0 H wec r 39y 39916 i 3+ qd 8: Zs woa k 31% 3q,?* (/ lot I: • •' • !� I • ' •I�® • i, �' JCL 4mm! Em 0 i 113 z4 ve s r �53D ! 3o i % 0 H wec r 39y 39916 i 3+ qd 8: Zs woa k 31% 3q,?* (/ Z13k 9:os1�o (1) Start and end of month odcmeter P001 vehicle card odometer readings; respectively. readings should be the same as motor total monthly "public" and "private" 2) "Public mileage" is defined as miles for the purpose of carrying out a ecific duty of task of fob description. "Private mileage" is defined as miles whereby the benefit of such travel is for "personal reasons or benefit." Being on call or commuting between home and work shall not be sufficient reason to justify the mileage being recorded as "public." (3) Turn in this report to the City Administrator immediately following the last day of the month. VAILI VEHICLE USAGE REPORT (Totals Monthly) DATE TIME OF DEPART DESTINATION - PURPOSE - CONTACT ODOMETER (1) BEGIN END MILEAGE (2) PUBLIC fRIVATE (1) Start and end of month odometer readings should be the same as motor Pool vehicle card odometer readings; total monthly "public" and "private" respectively. (2) "Public mileage" is defined as miles for the purpose of carrying out a specific duty of task of job description. "Private mileage" is defined as miles whereby the benefit of such travel is for "personal reasons or benefit" Being on call or commuting between home and work shall not be sufficient reason to justify the mileage being recorded as "public." (3) Turn in this report to the City Administrator immediately following the last day of the month. • • 0 • 41 y DAILY VEHICLE USAGE REPORT (Totals Monthly)���q� 7,:� (4 1CK- DATE T ME OF DEPART DESTINATION - PURPOSE - CONTACT ODOMETER (1) BEGIN JEND MILEAGE PUBLIC (2) RIVATE � ff%d 7114 9/�9 �° pBSD 112.7/13. /U ��d7yy G 7 /f�i 71 "-v D ir'/ 3 7071 rb I10"6,6 cthc�- uS /97 1A60 r 175-0 ar D g/ _ / lt<36 .1 otrm - /Z n7 /o 30 167-lo `' " `' 7-4 �ssG . apv f� s E o ww- o N Loop 7416 750 (1) Start and end of month odometer readings should be the same as motor pool vehicle card odometer readings; total monthly "public" and "private" respectively. (2) "Public mileage" is defined as miles for the purpose of carrying out a specific duty of task of job description. "Private mileage" is defined as miles Whereby the benefit of such travel is for "personal reasons or benefit" Being on call or commuting between home and work shall not be sufficient reason to justify the mileage being recorded as "public." (3) Turn in this report to the City Administrator immediately following the w CITY OF HUTCNINSON REVOLVING LOAN FUND (PER GUIDELINES OF COMMUNITY DEVELOPMENT CORPORATION) DEBT SERVICE RESERVE (2 YEARS OF DEBT SERVICE PAYMENTS) 1980 TAX INCREMENT BONDS $182,600 1982 TAX INCREMTENT BONDS 46,200 TOTAL RESERVE REQUIRED $228,800 CITY COUNCIL MINUTES - JANUARY 14, 1986 Alderman Mlinar moved to waive reading and adopt Resolution No. 8191. Motion seconded by Alderman Torgerson and unanimously carried. (b) RESOLUTION NO. 8192 - RESOLUTION OF APPRECIATION - LENARD SCHUFT The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 8192. Motion carried unani- mously. (c) RESOLUTION NO. 8193 - RESOLUTION OF APPRECIATION - HELEN PLAISANCE Alderman Torgerson moved to waive reading and adopt Resolution No. 8193. Motion seconded by Alderman Mlinar and unanimously carried. (d) RESOLUTION NO. 8195 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 8195. After discussion, the motion was amended by Alderman Mlinar to include all items except the carpets for the recreation building. Amended motion seconded by Ald- erman Mikulecky and carried unanimously. The main motion unanimously carried. (e) RESOLUTION NO. 8196 - RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 1986 •) Alderman Torgerson moved to waive reading and adopt Resolution No. 8196. Motion seconded by Alderman Mlinar and carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST BY FRANK FAY FOR REIMBURSEMENT OF IRB DEPOSIT (DEFERRED DECEMBER 10, 1985) City Administrator Plotz presented background information on the Hutch Hotel project and the request for reimbursement of the $5,000 IRB de- posit. He stated that the present owner of the hotel property, Lowell Wakefield, had an interest in continuing the project. Perhaps the $5,778.58 outstanding costs against the project could be recouped by the City. Following discussion, the motion was made by Alderman Carls to reject the request. Motion seconded by Alderman Mikulecky and unanimously carried. (b) CONSIDERATION OF ESTABLISHING EMPLOYEE ANNIVERSARY DATE FOR MERIT CONSIDERATION (REQUESTED BY ALDERMAN MARLIN TORGERSON) After discussion, Alderman Torgerson moved to set the consideration for merit pay on the employees' anniversary dates. Motion seconded by Is Alderman Mlinar and carried unanimously. 3 (61 2) 587 -5151 c9zicl CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 19, 1985 Mayor Paul Ackland and the Hutchinson City Council RE: Refund of Parkview Plaza 18 Industrial Development Bond Deposit Dear Mayor Ackland: I have been asked to comment on the propriety of the city of Hutchinson's retaining possession of the deposit made by Frank Fay to secure availability of industrial revenue funds for the Parkview Plaza Project. As you are aware, this • deposit constituted one percent of the total estimated requested industrial revenue bond allocations. When the project was abandoned the city of Hutchinson requested refund of the one percent deposit and such refund has at this time been made. Mr. Fay now requests refund to him of these monies. The city seeks to offset from any potential refund certain expenses incurred in the preparation, application and issuance of Industrial Development Bonds and Tax Increment Financing Bonds. on the 25th day of June, 1985 Frank J. Fay and Curtis E. Burckhardt executed a document designated as "Contract for Sale of Land for Private Development in Development District Number Four." Paragraph 4.07 of that document provides "The developer hereby agrees to pay directly to the city upon demand, whether or not the bonds are issued, either in cash or by certified check, any and all administrative expenses relating to this project as part of the Development Program, including, but not be limited to, all costs of issuance of the bond, including fees of bond counsel, counsel to the city, the fiscal agent and any other consultants retained by the city in connection with the implementation and administration of the Development District and the Development Program, with respect to the Property, to the extent that such costs are not reimbursed to the City from the proceeds of the bonds or from r- Q. Mayor Paul Ackland December 19, 1985 Page Two Tax Increments or may not be so reimbursed by reason of the application of Minnesota Statutes, Section 273.75, Subdivision 3." By the signing of that document Mr. Fay and Mr. Burckhardt agree to pay certain administrative expenses. These administrative expenses have been computed and presented to Mr. Fay for payment. To the extent that these expenses deal with the issuance of Tax Increment Bonds the developers through the previously mentioned contract have agreed to assume responsibility for payment of these expenses. In addition to the expenses associated with the issuance of Tax Increment Bonds previously discussed Mr. Fay also requested issuance of Industrial Development Bonds to assist in the financing of the Parkview Plaza Project. The city of Hutchinson has adopted Resolution 7801 entitled "Resolution Amending Resolution Number 6342 For Establishing Guidelines For Industrial And Commercial Development Revenue Financing.' This Resolution provides "Bond attorney fees, city attorney fees, city's financial consultant and city auditor review fees are the additional financial • responsibilities of the client /applicant." In the application for industrial development revenue financing made to the city of Hutchinson the applicant specifically acknowledges responsibility for these fees. In the resolution giving preliminary approval to the Industrial Development Revenue Financing Project for the Parkview Plaza project at section 3.2 it is stated "The borrower has agreed and it is hereby determined that any and all direct and indirect costs incurred by this Municipality in connection with the project, whether or not the project is carried to completion, and whether or not approved by the Minnesota Energy and Economic Development Authority, and whether or not the Municipality by resolution authorizes the issuance of the bonds, will be paid by the borrower upon request." It is my understanding that these costs have been computed and submitted to Mr. Fay. I believe that Mr. Fay is clearly obligated to pay for the cost associated with both the Tax Increment Bonds and the Industrial Development Bonds. A convenience method of payment would be to disburse to the various parties funds from the $5,000 allotment deposit.. If there were monies remaining after payment of all the associated costs, the balance could be refunded directly to Mr. Fay. If the costs exceeded the $5,000 amount retained,. Mr. Fay would be responsible for the balance. AEk Mayor Paul Ackland December 19, 1985 Page Three Y It should be noted that there appears to be no specific statutory basis for Withholding the deposit. Nevertheless, I believe that if Mr. Pay were to initiate an action seeking to recover the deposit the city would be entitled to claim an offset for the costs incurred in the r} various projects. This would be done through the use of a crossclaim as authorized by the Minnesota Rules of Civil Procedure. Sincerely yours, CITY OF HUTCHINSON Hy/ James . Schaefer Hutchinson City Attorney JHS:dlp E] A M E M O R A N D U M DATE: January 10, 1986 TO: Mayor and City Council FROM: Kenneth B. Merrill, Finance Director ------------------------------ SUBJECT: Fay Hotel Project Costs -- ---------- -- --------- - -- ---- As requested by the Council, the following costs are associated with the hotel project. ( Penfield Inc. Appraisal Fee $1,325.00 Dorsey- Whitney Legal Fees 950.00 *Bond Issue Cost $2,275.00 Moody's $ 142.00 Ehlers & Assoc. 1,867.79 Dorsey- Whitney 1,493.79 $3,503.58 TOTAL $5.778.58 We have not received any billings from Charles Bailly, our auditing firm, or city attorney's fees. In addition, many hours were spent by the Citv Admin- istrator, Finance Director, Community Development Director, and the HRA. Notes in our files date hack to ]984 when alternatives were being reviewed. We do not keep track of time spent on ear.h project, but a conservative esti- mate would be as follows (covering the two year period) City Administrator 60 Finance Director 40 Community Develop. Dir. 25 HRA 30 *The bond costs have been taken from the bond issue sold in July 1985. 0 is 0