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cp02-24-1987 cHUTCH INSON CITY CALENDAR WEEK OF February 22' T 0 February 28 ,199T WEDNESDAY -25- 10:00 A.M. - Directors Meet- ing at City Hall SUNDAY I MONDAY TUESAY -22- -23- -24- THURSDAY -26- 5:30 P.M. - Nursing Home Board Meeting at Burns Manor Noon - Safety Council. Meeting at Fire Station 1:00 P.M. - Utilities Commiss Meeting at Utilities FRIDAY -27- 7:30 P.M. - City Council Meet- ing at City Hall. SATURDAY -28- AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 24, 1987 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Darrel Thalmann, Our Savior's Lutheran Church 3. Consideration of Minutes - Regular Meeting of February 10, 1987; Special Meet ing/Wo—resF0-p of February 11, 1987 and February 18, 1987; Bid Openings of February 12, 1987 and February 17, 1987 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - January 1987 2. Planning Commission Minutes dated January 20, 1987 (b) Use of Library Square On March 12, 1987 by Girl Scouts (c) Gambling Devices License for Hutchinson Jaycees at O'Toole's and • Spanky's (d) Renewal of Club And Wine Licenses: 1. Club License - American Legion Crow River Country Club Elks Y.F.W. 2. Wine License - Country Kitchen Action - Motion to order minutes and report filed and approve use of Library Square and issuance of licenses 5. Public Hearing - 8:00 P.M. None 6. Communications, Requests and Petitions None 7. Resolutions and Ordinances (a) Resolution No. 8461 - Resolution Accepting Pledged Security From First • State Federal Savings & Loan Association Action - Motion to reject - Motion to waive reading and adopt 1 CITY COUNCIL AGENDA - FEBRUARY 24, 1987 8. Unfinished Business (a) Consideration Of Awarding Contract For Financial Consultant (DEFERRED FEBRUARY 10, 1987) Action - Motion to reject - Motion to enter into contract (b) Consideration Of Policy On Gifts (DEFERRED JANUARY 27, 1987) Action - (c) Consideration Of Awarding Bid For Transit Bus (DEFERRED FEB. 17, 1987) Action - Motion to reject - Motion to award bid (d) Consideration Of Preliminary Award For Contract On Wastewater Treatment Facilities And Sanitary Sewer Improvements (DEFERRED FEBRUARY 12, 1987) Action - Motion to reject - Motion to approve preliminary award 9. NEW BUSINESS (a) Consideration Of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration Of Awarding Bid For Firewood Proposal Opened February 20 Action - Motion to reject - Motion to approve and award bid (c) Consideration Of Recommendation By Parks & Recreation Board And Tree Board For Library Square Renovation Action - Motion to reject - Motion to approve recommendation (d) Consideration Of Reimbursement To General Fund From Water/Sewer Fund For 1986 Expenses Action - Motion to reject - Motion to approve (e) Consideration Of Conditional Use Permit Submitted By Brian Hudson With Favorable Recommendation Of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution 8464 (f) Consideration Of Variance And Conditional Use Permit Submitted By Don Hantge, Tri -County Water, With Favorable Recommendation Of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolutions No. 8462 and No. 8463 • CITY COUNCIL AGENDA - FEBRUARY 24, 1987 (g) Consideration Of Application Of Rezoning Requested By F. H. Schmeling Within Two Mile Radius Action - Motion to refer to County with no objection (h) Consideration Of Approval For Additional Expenditure On Purchase Of Cardwriter System For Hutchinson Community Hospital Action - Motion to reject - Motion to approve (i) Consideration Of Contract For Concert At Civic Arena On March 26, 1987 Action - Motion to reject - Motion to approve and enter into contract (j) Consideration Of Authorization To Purchase Computer Equipment Action - Motion to reject - Motion to approve purchase (k) Consideration Of Executing Agreement Between 3M and City Of Hutchinson For Forcemain Easements Action - Motion to reject - Motion to approve and enter into agreement • (1) Consideration Of Approving Plans And Specifications For 1987 Improvement Projects And Advertising For Bids Action - Motion to reject - Motion to approve plans and specifications and open bids March 24, 1987 at 2:00 P.M. - Motion to waive readings and adopt Resolutions No. 8465 and No. 8466 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • 3 MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 10, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Alderman Mike Carl s, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by Reverend Darrel Thalmann. 3. MINUTES The minutes of the regular meeting of January 27, 1987 and Adjourned Meet- ing of January 28, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JANUARY 1987 2. NURSING HOME BOARD MINUTES DATED DECEMBER 23, 1986 3. HOSPITAL BOARD MINUTES DATED DECEMBER 16, 1986 The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the minutes and report filed. Motion unanimously carried. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) RESPONSE BY DONOHUE & ASSOCIATES TO SUGGESTION OF PLASTIC PIPE IN FORCEMAIN FOR WASTEWATER TREATMENT PLANT PROJECT Mr. Jim Miller of Donohue & Associates reported his firm had not recom- mended the use of plastic pipe for the wastewater treatment plant proj- ect because there were no AWA standards for the product in question. Therefore, Donohue was requiring ductile iron pipe in the specifica- tions. However, there was a clause in the contract whereby the con- tractor could reduce the cost and make substitutions if the City de- sired to use PBC pipe. Mr. Bill Nightingale of the J -M Manufacturing Company stated there were standards for the PBC pipe and that several cities have used it for their projects. The City could save considerable money by using the • plastic pipe. Further, the PCA would approve the PBC pipe if it were recommended for the wastewater treatment plant. 1 CITY COUNCIL MINUTES - FEBRUARY 10, 1987 After considerable discussion, the Mayor directed Mr. Miller, on behalf of the City, to talk to the low bidder on the ductile iron pipe regard- ing the substitution of PBC plastic pipe. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8459 - RESOLUTION OF AFFIRMATION BY CITY OF HUTCHINSON TO CONTINUE AS A "STAR CITY" Alderman Carls moved to waive reading and adopt Resolution No. 8459. Motion seconded by Alderman Mikulecky and carried unanimously. (b) RESOLUTION NO. 8460 - RESOLUTION FOR PURCHASE Alderman Mikulecky moved to waive reading and adopt Resolution No. 8460. Motion seconded by Alderman Carls and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF GRADE CLASSIFICATION REVIEW FOR PART-TIME POLICE DISPATCHERS (DEFERRED JANUARY 27, 1987) It was the recommendation of the Personnel Coordinator and City Admin- istrator to classify the two part-time police dispatchers at the mid- point of Grade V, effective January 1, 1987. Following discussion, Alderman Torgerson moved to accept the recommen- dation for the two parties involved. Motion seconded by Alderman Carls and unanimously carried. (b) CONSIDERATION OF FINANCIAL CONSULTANT PROPOSALS Six proposals from financial consulting firms were received on January 29. The following four firms were selected to make presentations to the City Council: Springsted Inc., Evensen-Dodge, Inc., Public Finan- cial Systems and Ehlers & Associates. Following the presentations and after considerable discussion, it was the consensus of the Council that the final selection would be between Springsted Inc. and Ehlers & Associates if the latter firm would nego- tiate a lower fee schedule. No action was taken. 9. NEW BUSINESS (a) CONSIDERATION OF REVISED PIONEERLAND LIBRARY SYSTEM AGREEMENT FOR REGIONAL LIBRARY SERVICE After discussion, Alderman Carls moved to approve the revised agree- ment with Pioneerland Library System. Motion seconded by Alderman Mlinar and carried unanimously. 2 • CITY COUNCIL MINUTES - FEBRUARY 10, 1987 (b) CONSIDERATION OF IMPROVEMENT ON IDAHO STREET FOR 1988 Following discussion, the motion was made by Alderman Carls to approve consideration of the Idaho Street improvement in 1988. The motion was seconded by Alderman Torgerson and unanimously carried. (c) CONSIDERATION OF BUILDING OFFICIAL'S PROPOSAL FOR JOB SWITCH City Administrator Plotz reported the Building Official Homer Pittman had requested to change positions with the Assistant Building Official to allow him to retire and continue working approximately 500 hours per year. It was recommended that Jim Marka's salary begin at $28,000 as Building Official and be increased to $28,745 at the end of a six-month probationary period and completion of additional training. After discussion, Alderman Torgerson moved to accept the proposal as recommended and proposed by the City Administrator and Building De- partment staff. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF ADVERTISING FOR POSITION OF CITY ENGINEER AND REVIEW PROPOSED JOB DESCRIPTION • City Administrator Plotz informed the Council that City Engineer Marlow Priebe planned to retire on or before July 1, 1987; therefore, it would be necessary to advertise this position with the changes outlined in the job description. The motion was made by Alderman Torgerson to approve advertising for a City Engineer and change the job description as presented. Motion seconded by Alderman Mlinar and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on Governor Perpich's proposed cut in non -metro transit funding by 61% in 1988-89. It was the recommendation of the Minnesota Public Transit Association that cities begin a massive passenger and user agency letter writing and telephone campaign. Also, posters are available to post in the buses. Mr. Plotz stated the signalization on Highway 7 West and School Road had been delayed due to a time extension given last fall to the general contractor. The remaining underground and hookup work should be com- pleted this spring. • Two cost estimates for a second opinion on the commercial portion of the airport appraisals were obtained. It was the City Administrator's recommendation to hire James Robinson since his cost estimate was lower than the one submitted by MN/DOT. The motion was made by Alderman CITY COUNCIL MINUTES - FEBRUARY 10, 1987 Carls to hire James Robinson to conduct the appraisals on the airport property in question. Motion seconded by Alderman Torgerson and car- ried unanimously. The Council members were reminded of the special meeting/workshop on February 11, starting at 5:30 P.M. Mr. Plotz also mentioned the list of 25 items which the Council was to categorize for 1987 priorities. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls inquired about Barbara Thompson's letter regarding han- dicapped parking. City Attorney Anderson stated he had written to Ms. Thompson and also addressed the issue to the Police Department. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson reported there was a nuisance complaint of a car re- pair business in the 100 block of Fifth Avenue Northwest. The matter was referred to the Police Department. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on correspondence regarding parking lot repair at the National Guard Armory. It was his opinion that they should deal directly with the contractor. It was Alderman Mikulecky's suggestion to send letters to the residents in the area of Crow River Press on Shady Ridge Road informing them that improvement work is scheduled to be done. Alderman Mikulecky inquired about the City's public officials liability insurance coverage. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland reported he would be presenting plaques to the two 3M plant managers on Thursday in conjunction with 3M's 40th anniversary in Hutchinson. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:20 P.M. ►2 • MINUTES SPECIAL MEETING/WORKSHOP - HUTCHINSON CITY COUNCIL WEDNESDAY, FEBRUARY 11, 1987 The special meeting was called to order by Mayor Ackland at 5:30 P.M. in the fire station conference room. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill and Directors Bruce Ericson, Dean O'Borsky, Homer Pittman and Assistant Building Official Jim Marka. REPORTS OF 1986 ACCOMPLISHMENTS AND 1987 GOALS The following Directors presented their 1986 annual reports: - Parks & Recreation Director - Police Chief - Streets/Water/Wastewater - Dick Nagy Randy DeVries • Doug Meier - Building Official & Assistant - Finance Director FINANCIAL CONSULTANT PROPOSAL Administrator Plotz reviewed the revised proposal submitted by Ehlers & Associ- ates. It was the consensus of the Council to put this item on the agenda for the next regular Council meeting. ADJOURNMENT There being no further business, the Council adjourned the workshop at 8:40 P.M. and established the date of February 18, 1987 at 5:30 P.M. in the fire station for the City Administrator's presentation of his report and 1987 priorities. MINUTES BID OPENING THURSDAY, FEBRUARY 12, 1987 The bid opening was called to order by City Administrator Plotz at 3:00 P.M. Present were: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, Administrative Secretary Marilyn Swanson, and Jim Miller of Donohue 6 Associates. Portions of Publication No. 3643, Official Notice to Bidders, Wastewater Treat- ment Facilities And Sanitary Sewer Improvements, was read. The following bids were opened and read: TREATMENT PLANT TOTAL BID Gundle Lining Construction Corp. Not a complete bid and Houston, Texas was not read. M. A. Mortenson Co. Minneapolis, MN $10,785,780.00 • PCL Construction Services Inc. Bloomington, MN 11,620,000.00 P.G. Miron Construction Co., Inc. Menasha, WI 10,220,000.00 Bor-Son Construction Inc. Bloomington, MN 10,290,000.00 Madsen Johnson Corp. Hudson, WI 10,398,000.00 Robert L. Carr Co. Marshall, MN 10,213,000.00 John T. Jones Construction Co. Fargo, ND 10,370,000.00 Sioux Falls Construction Co. Sioux Falls, SD 11,775,000.00 New Mach. Co. Inc. St. Paul, MN 11,295,000.00 • IN BID OPENING - FEBRUARY 12, 1987 PAGE 2 SANITARY SEWER IMPROVEMENTS Latour Construction Maple Lake, MN $1,007,972.00 Woodmere, Inc. St. Bonifacius, MN 1,091,605.00 G.M. Contracting Inc. Lake Crystal, MN 1,005,434.00 Arcon Construction Co., Inc. Mora, MN 911,746.96 Rice Lake Contracting Deer Wood, MN 1,062,715.50 Hydro Engineering Inc. Young America, MN 1,653,963.50 Progressive Contractors Inc. • Osseo, MN 991,130.00 The bids were referred to the consulting firm, Donohue & Associates, for review and a recommendation to the City Council. There being no further business, the meeting adjourned at 3:25 P.M. 11 Assistant City Clerk Ken Merrill called the meeting to order at 2 o'clock p.m. in the City Council Chambers. Bid advertisement was read and bids received as shown on tabulation sheet. Bids were referred to Motor Pool Supervisor Doug Meier for review and recommendation to Council. Meeting was adjourned at 2:10 p.m. • • C�' 9 • MINUTES SPECIAL MEETING/WORKSHOP - HUTCHINSON CITY COUNCIL WEDNESDAY, FEBRUARY 18, 1987 The special meeting was called to order by Mayor Ackland at 5:30 P.M. in the fire station conference room. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz. CITY ADMINISTRATOR'S ANNUAL REPORT City Administrator Plotz reviewed the 1986 accomplishments and proposed 1987 objectives. Mayor Ackland stated the parking appeals issue should be resolved as soon as possible. DEFERRED ASSESSMENTS It was the consensus of the Council to have the deferred assessments list put onto the computer prior to the City Engineer's retirement, effective April 3, 1987. CITY CHARTER COMMISSION It was reported that the Charter Commission's recommendations are in the final stages and almost ready to be submitted to the League of Cities for review. The City Council will receive a copy of the recommendations. CITY -OWNED PROPERTY Discussion was given as to whether or not the City should sell the front por- tion of the lot known as the "hole in the hill." It was determined to have the City Engineer provide information on whether the parcel is sellable. AGREEMENT BETWEEN POLICE CHIEF AND CITY COUNCIL TO RELEASE "CHARGES" The Police Commission Attorney, Gary L. Gandrud, presented a revised copy of the proposed agreement to be signed by the City Council and Police Chief which would release the "charges" against the Police Chief. Further, it was Attorney Gandrud's recommendation to hire an Administrative Law Judge to hear the case. The Judge would then make a recommendation to the Commission, who in turn would make the final decision on whether the findings warranted disciplinary action or should be rejected. q SPECIAL COUNCIL MEETING — FEBRUARY 18, 1987 PAGE 2 Following discussion, Alderman Torgerson moved that the City Council be in agreement to the hearing process and that the Mayor be directed to sign the agreement. Motion seconded by Alderman Mikulecky and unanimously carried. ADJOURNMENT The meeting adjourned at 7:00 P.M. 0 TOTAL EXPENSE REPORT GENERAL FUND 61826.80 61826.80 3585088.00 3523261.20 0.02 MAYOR & COUNCIL 6328.09 6328.09 31467.00 25138.91 0.20 JANUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1987 JANUARY REVENUE REPORT - GENERAL FUND JANUARY YEAR TO ADOPTED BALANCE PERCENTAGE • MONTH DATE ACTUAL BUDGET REMAINING USED TAXES 1319.25 1319.25 1314700.00 1313.360.75 0.00 LICENSES 55.00 55.00 16950.00 16895.00 0.00 PERMITS AND FEES 320.00 320.00 66900.00 66580.00 0.00 INTER -GOVERNMENT REVENUE 14793.50 14793.50 1087494.00 1072700.50 0.01 CHARGES FOR SERVICES 35237.99 35237.99 508144.00 472906.01 0.07 FINES & FORFEITS 2821.93 2821.93 29600.00 26778.07 0.10 MISCELLANEOUS REVENUE 7270.25 7270.25 131800.00 124529.75 0.06 CONTRIBUTIONS FROM OTHER FUNDS 0.00 0.00 429000.00 429000.00 0.00 REVENUE FOR OTHER AGENCIES 8.88 8.88 500.00 491.12 0.02 TOTAL EXPENSE REPORT GENERAL FUND 61826.80 61826.80 3585088.00 3523261.20 0.02 MAYOR & COUNCIL 6328.09 6328.09 31467.00 25138.91 0.20 CITY ADM./CITY CLERK 14832.20 14832.20 133954.00 119121.80 0.11 ELECTIONS 0.00 0.00 4850.00 4850.00 0.00 FINANCE 15821.88 15821.88 19726B.00 181446.12 0.08 MOTOR VEHICLE 7933.12 7933.12 66037.00 58103.SB 0.12 ASSESSING 0.00 0.00 19700.00 19700.00 0.00 LEGAL 1741.B6 1741.96 32807.00 31065.14 0.05 PLANNING 10140.27 10140.27 11375.00 1234.73 0.89 HALL 3745.22 3745.22 40083.00 36337.78 0.09 •CITY RECREATION BUILDING 4322.97 4322.97 66470.00 62147.03 0.07 POLICE DEPARTMENT 78939.36 78939.36 741043.00 662103.64 0.11 FIRE DEPARTMENT 10572.76 10572.76 91585.00 81012.24 0.12 COMMUNITY SERVICE OFFICER 3984.38 3884.36 37650.00 33765.62 0.10 PROTECTIVE INSPECTIONS 10016.33 10016.33 81346.00 71329.67 0.12 CIVIL DEFENSE 0.00 0.00 825.00 825.00 0,00 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 4474.62 4474.62 41023.00 36548.38 0.11 ENGINEERING 19945.64 19945.64 192643.00 172697.36 0.10 STREETS & ALLEYS 27814.35 27814.35 359103.00 331288.65 0.06 STREET MAINTENANCE A/C 6147.10 6147.10 70700.00 64552.90 0.09 LIBRARY 13491.51 13491.51 64696.00 51204.49 0.21 SENIOR CITIZEN CENTER 4500.39 4500.39 53690.00 49189.61 0.0B PARK/REC. ADMIN. 9302.38 9302.38 87392.00 78069.62 0.11 RECREATION 8354.93 8354.93 126122.00 119767.07 0.07 CIVIC ARENA 14674.62 14674.62 114172.00 99497.38 0.13 PARK DEPARTMENT 35430.93 35430.93 362092.00 326661.07 0.10 CEMETERY 3140.88 3140.88 43790.00 40649.12 0.07 COMMUNITY DEVELOPMENT 4016.39 4016.39 33150.00 29133.61 0.12 DEBT SERVICE 1500.00 1500.00 50396.00 48896.00 0,03 AIRPORT 4191.31 4191.31 50572.00 46380.69 0.08 TRANSIT 6326.74 8326.74 121734.00 113407.26 0.07 COMMUNITY ENERGY COUNCIL 1179.42 1179.42 0.00 -1179.42 ERROR UNALLOCATED 32750.49 32750.49 255203.00 222452.51 0.13 WOTAL 367520.14 367520.14 3585088.00 3217567.86 0.10 JANUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1967 JANUARY 141670.00 ENTERPRISE FUNDS SUPPLIES. REPAIR & MAINTENANCE 27.81 27.81 • REVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 35840.00 JANUARY DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 31277.14 31277.14 390000.00 358722.86 0.08 WINE SALES 9148.97 9148.97 135000.00 125851.03 0.07 BEER SALES 39495.48 39495.48 635000.00 5955V4.52 0.06 BEER DEPOSITS 102.38 102.38 0.00 -102.38 69475.43 MISC. SALES 2287.87 2287.87 0.00 -2287.87 0.00 INTEREST 0.00 0.00 5200.00 88766.72 B8766.72 CASH DISCOUNTS -181.31 -181.31 0.00 181.31 TOTAL 82130.53 82130.53 1165200.00 1083069.47 0.07 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 17866.50 17866.50 141670.00 123803.50 0.13 SUPPLIES. REPAIR & MAINTENANCE 27.81 27.81 4800.00 4772.19 0.01 OTHER SERVICES & CHARGES 1123.98 1123.98 35840.00 34716.02 0.03 MISCELLANEOUS 273.00 273.00 9100.00 8827.00 0.03 CAPITAL OUTLAY 0.00 0.00 42500.00 42500.00 0.00 DEBT SERVICE 0.00 0.00 0.00 0.00 ERROR TRANSFERS 0.00 0.00 110000.00 110000.00 0.00 COST OF SALES 69475.43 69475.43 877000.00 807524.57 0.08 • OTHER 0.00 6604.00 6604.00 0.00 TOTAL 88766.72 B8766.72 1227514.00 1138747.28 0.07 REVENUE REPORT - WATER SEWER/FUND FEDERAL GRANTS 0.00 0.00 0.00 WATER SALES 33705.60 33705.60 460000.00 WATER METER SALES 225.00 225.00 7000.00 REFUSE SERVICES 23574.86 23574.86 328000.00 SEWER SERVICES 42538.19 42538.19 615000.00 EPA SALES 36443.00 36443.00 450000.00 PENALTY CHARGES 1006.57 1006.57 7000.00 INTEREST EARNED 0.00 0.00 60000.00 REFUNDS & REIMBURSEMENTS 643.00 643.00 2000.00 OTHER 191.12 191.12 150.00 TOTAL EXPENSE REPORT - WATER SEWER/FUND OPERATIONS •WATER SEWER 0.00 426294.40 6775.00 304425.14 572461.01 5993.43 60000.00 1357.00 -41.12 138327.34 138327.34 1929150.00 1790822.66 27521.65 27521.65 325000.00 297478.35 18403.45 18403.45 884040.00 865636.55 108115.48 108115.48 688483.00 580367.52 0.00 0.07 0.03 0.07 0.07 0.00 0.00 0.00 1.27 0.07 0.08 0.02 0.16 TOTAL 154040.58 154040.58 1897523.00 1743482.42 0.06 E • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 20, 1987 1. CALL TO ORDER The meeting was called to order by Chairman Roland Ebent at 7:30 p.m. with the following members present: Bruce Drahos, Spencer Beytien, Tom Lyke, Larry Romo, Marlin Torgerson and Chairman Ebent. Members absent: Elsa Young. Also present: City Engineer Marlow Priebe and City Administrator Gary Plotz. 2. MINUTES Mr. Torgerson made a motion to approve the minutes of the regular meeting dated Tuesday, December 16, 1986. Seconded by Mr. Romo the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY DON HANTGE, TRI COUNTY WATER Chairman Ebent opened the hearing at 7:31 p.m. with the reading of publication #3648 as published in the Hutchinson Leader on Thursday, January 8, 1987. The request is for a Con itionalUse Permit to allow the owner to relocate Tri County Water on property located at Hwy 7 W. Chairman Ebent opened discussion of the 65' set back for the loading dock. Mr. Hantge, Tri County Water, explained the need for a 50' setback as opposed to a 65' setback. Mr. Torgerson suggested that a variance would also be needed in that case. Discussion followed on the need for a variance. Administrator Plotz suggested reasons that a variance may not be granted. Mr. Torgerson made a motion to continue the hearing until the next regular meeting to include a variance request for the loading dock. Seconded by Mr. Beytien, discussion followed regarding variances in the zoned district areas. The motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY DICK GOEBEL, GOEBEL FIXTURE COMPANY Chairman Ebent opened the hearing at 8:00 p.m. with the reading of publication #3649 as published in the Hutchinson Leader on Thursday, . January 8, 1987. The request is for aCondlti0ndF—Use Permit to allow Goebel Fixture Company to use for warehousing and light assembly/manufacturing work (woodworking). /� —a. (o2) of the Public Hearing Notice as to • Discussion followed the reading proviand de testing the staff reitextended outside of the bution of a ire alarm ilding tent to state his drain test pipe osl greemesprinkler nt of the recommendation. Goebel was p seconded by or. closed at 8:05 los Mr. Romo made a motion Council Mr. 7orgerson made a motion to close the hearing,to Lyke the hearing permit to the City recommend approval of the conditional use P Mr. 7orgerson the subject to staff recommendations. Seconded by motion carried unanimously. q• OLD BASS NONE. 5, NEW BLESS (a) APPROVAL OF LOT SPLIT ON BOULDER STREET situation and the fact that Engineer Priebe explained the lot splitof lot will meet size requirements after tro aP of the lot split on Mr. Romo made a motion tCouncil. Seconded by Mr. Beytien the motion Boulder Street to City carried unanimously. 6. OTHER BUSINESS (a) COUNTY NOTICE OF PUBLIC HEARING ON BREEZY MEADOW PLAT AT r. T rgeRsoo made After some discussion on the Breezy Meadow p a motion to approve the plat with no objection. Seconded by Dr. Lyke the motion carried unanimously- 7. nanimously. 7, ADJOURNMENT There being no futher business the meeting was adjourned at 8:15 p.m. E i (612) 587-5151 Henry' CITY OF HUT.CHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 is Date: February 6, 1986 To: Mayor & City Council From: Bruce Ericson Subject: Girl Scout Anniversary on Thursday, March 12, 1987, the Girl Scouts of the United States will be celebrating their 75th anniversary. Girl Scouts of all ages will participate in a nationwide Promise Circle at 4:00 p.m. The Hutchinson Girl Scouts plan to hold their Promise Circle at Library Square. They will be using the band- stand for this celebration. All necessary arrangements have been made. cc: Parks & Recreation Advisory Board t 0 POLICE DEPARTMENT MEMORANDUM • • TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Liquor Licenses DATE 2-19-87 I have reviewed the license applications for the Elks Club, VFW, American Legion, Crow River Country Club and Country Kitchen. I recommend approval on all of them. DMO:neb 0 RESOLUTION NO. 8461 RESOLUTION ACCEPTING PLEDGED SECURITY FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION WHEREAS, the First State Federal Savings & Loan Association, Hutchinson, Minnesota, a duly designated depository of the City, has pledged the follow- ing security: FHLMC - Pool #284168 9.5% $1,034,461.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to accept said pledged security being held at First State Federal Savings & Loan Association. • Adopted by the City Council this 24th day of February, 1987. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Clerk 7 � Bien a • LEAOENS 1N Paat1C FINANCE $2101 PROPOSAL AND AGREEMENT INDEPENDENT FINANCIAL CONSULTING SERVICE January 28, 1987 TO: The Mayor and City Council City of Hutchinson, Mirawsota The following is a proposal to engage Ehlers and Associates, Inc. as financial specialists in three areas of work Cline out inapplicable service): 11) to execute certain financing by the sale of obligations, (2) to suggest and analyze all financing material and reports necessary to properly explain the project financ- ing, e.g., planning and authorization of obligations; and (3) perform extended or ancillary services preceding, during or after authorization and sales of obligations, but which are not normally involved in a project financing. • Pursuant to your request, we submit the following offer to provide independent financial consulting services. Definitions Community means the state, county, city, town, school district or other governmental subdivision to which this proposal is addressed. Government means the administration, county board, city council, town board, school board, or other body or assembly charged with the management and control of the corntnunity. Where the words "you" or "your" appear, they shall refer to the government as defined above to which this may be addressed. Company refers to Ehlers and Associates, Inc. or its successors. The words "we" or "us" or"our" shall mean the company. Obligations mean any bonds, notes, certificates of indebtedness, warrants or other instruments of indebtedness which may be issued by the government to obtain funds for a capital improvement project in or for the community. Authorization means approval of a project by the required majority of voters or approval by the governing body and/or other agencies from which approval for the project must be obtained following the required procedures so that no further approvals are needed prior to issuance of obligations. • Project refers to the capital improvement(s) on which the government or its administration shall have directed us to perform financial consulting services. OFFICES IN MINNEAPOLIS AND WAUKESHA 521 Marquette Avenue • Minneapolis. MN 55402-1255.612-3394M .1_ �-q 62101 E Execution of Prolect FYandnp As our standard service in marketing and issuing obligations after audwrizWon, we shall: Serve as the government's independent financial specialist. 2. Refrain from any dealer or investor interest in obligations of the community and receive no com- pensation in connection with the project financing, either directly or indirectly, from any source other than the compensation and reimbursement paid us by the community and its government under the terms of this proposal. 3. Cooperate in every way with you, your administration, planners, engineers and/or architects, attorneys and other authorized representatives. 4. Provide standard debt retirement schedules. 5. Consult with attorneys of your choice relative to minutes, resolutions and proceedings necessary for the issuance of obligations. 6. Advise you of bond market conditions and recommend sale details consistent with the com- munity's objectives which will best assure the successful sale of your bonds. 7. Research, author, produce and distribute a thorough, accurate and attractive official statement for the sale of obligations. B. Advertise the sale as required and in such other financial publications as will best assure com- petitive bidding for your obligations. 9. Where required or desirable, and in lieu of services specified in Sections 7 and 8 of above lof- ficial statement, advertising), negotiate on behalf of the government with interested purchasers for the sale of obligations to obtain the best possible terms thereon for the community. 10. If required or advisable, prepare and forward financial, cultural, demographic and other descrip- tive material to rating services to secure a rating for the community's obligations. 11. As an independent agent, as may be requested, receive, complete and deliver bids to the sale on behalf of any underwriters requesting such service. 12. Attend the sale of the obligations, compute bids and advise you as to their acceptability in the light of bond market conditions. 13. Supervise the printing and execution of the obligations. 14. Coordinate our efforts with those of local counsel and recognized bond approving attorneys of your choice to better assure a valid approving opinion as to the legality of the obligations. 15. Supervise delivery of the obligations, closing the financial transaction and delivery of the pro- ceeds to the government. 16. As independent consultants, having no financial interest in the transaction, and at the request of the government, assist in the investment of the sale proceeds consistent with safety and the financial requirements of the community. 17. Provide a record book and all necessary data for the use of the government and its administra- • tors through the maturity of the issue. 18. Maintain copies of proceedings (hard copy or microfilm) until final maturity of the obligations. 1.2 r1L 82101 In return for the services described above in connection with the financing of a project and for each issue or series of obligations, we shall be entitled to a fee, due and payable only upon the award of the sale of the obligations or commitment from the appropriate state or federal agency of a grant or kten for the project, as follows: $17.85 per $1,000 for the first $500,000 bonds issued; $ 8.90per $1,000 for the next $500,000 bonds issued; $ 4.45 per $1,000 for the next $1,000,000 bonds issued; $ 2.30 per $1,000 for the next 48,000,000 bonds issued; $ 1.15 per $1,000 for any amount in excess of $10,000,000. The gross fee for any offering processed above shall not be less than $5,875. When more than one bond issue is sold in a single offering, the fee for the smaller issue(s) of the offering shall be reduced by twenty-five percent; provided, however, that the fee for any issue shall not be less than $4,400. From said fee we are to pay the costs of computer services furnished or ordered by us in connection with processing such issues, advertising the sale, preparation and distribution of the official statement, printing of the obligations, and normal company personnel travel and overhead expense required to • service a normal bond issue. All legal fees, C.P.A. or accountant's charges, and the charges for any other professional work required to complete the project financing, and all bond rating expenses and the cost of any authenticating agent shall be paid by the government. It is further agreed that you reserve the right to reject all offers secured for the obligations. Failure to Receive Offers: No Fee If no offer is received for the bonds or if the best offer is determined to be unreasonable in the light of various indices recognized by the trade for bonds of similar maturities and quality and is rejected, we shall not be entitled to any fee under this portion of the agreement (marketing bonds), but we shall be re- imbursed our out of pocket expense incurred in advertising, printing and distribution of the official state- ment, and travel expense. In such case, for a period of one year, we shell be authorized to solicit further offers, either through solicitation or public sale and, if successful in obtaining an offer reasonably dose to market rates, or which is accepted notwithstanding, we shall be entitled to the fees described above, less any previous reimbursements of expenses. Such time to seek additional offers shall be extended if we are prevented from entertaining offers because of statutory interest rate or other legal limitations. Abandonment If a project is abandoned before receiving bids on bonds, we shall be reimbursed for our actual time and out of pocket expenses spent on the project. If the project is abandoned after market rate bids have been received for bonds we shall be entitled to the entire fee determined from the schedule above, less bond printing expense if no bonds have been printed. At our option, a project shall be deemed abandoned bonds are not issued within nine months after authorization by election, hearings, and governing body action, or other required proceedings; provided, however, that if a bond sale is in process the project shall not be deemed abandoned. If, after it shall have been abandoned, a project is reactivated, any fees • previously billed for travel and other out of pocket expense shall not be credited against the fee and expenses involved in completing the reactivated project, except as further agreed between the parties. 1.3 82101 is Limitation of Liability, • Bond Market and Interest Rates The bond market and interest rates can be volatile and fast changing, subject to factors beyond the control or knowledge of the consultant, and Ehlers and Associates, Inc. shall not be Rabb for differential interest costs which might be determinable only after the sale. For example, should we recommend a bond sale and it later appears that, had the sale been advanced or postponed, a lower interest rate might have been obtained, neither the company nor employees of the company shall be held liable for the differential interest cost. Government Regulations; Renegotiation The United States government recently adopted and may in the future adopt laws and regulations rela- ting to the sale and issuance of municipal bonds. Depending upon future regulations and interpretations thereof, substantial additional duties and responsibilities may be imposed not contemplated in the description of services above. Should such laws and regulations result in such added work and costs that they cannot be performed within the compensation provided in this proposal, the company reserves the right to renegotiate the company's compensation, provided however, that if the parties cannot re- negotiate an agreement to their mutual satisfaction, this contract may be terminated, provided that the company shall be compensated for services and expenses incurred to that time according to the terms of this proposal. Work Product; Computer Programs PJ Upon completion of work for which billings are made, copies of all computer runs, analyses reports, and official statements, shall be delivered to the government, provided, however, no such documents shall be used in soliciting offers for the purchase of bonds or other investment without our permission. All computer programs used by the Company in preparing fiscal analyses shall remain the property of the Company. r1 U 1.4 • 82101 Planning and Authorization The following covers financial consulting services required from inception of a capital financing program through the actual authorization of the issuance of obligations — to a pant where the government is in a position to execute the financing by offering bonds for sale. If it is desired that the company participate in the preliminary financial planning and authorization process, we offer to: 1. Cooperate in every way with you, your architect or engineer, planner, attorney and other author- ized representatives. 2. Study existing and potential future financial commitments of the municipality, its economic resources and other pertinent social, physical and economic data. 3. Study all available financing options for your projectlsl. 4. With the aid of our computer services and exclusive computer programs, project the effect of any proposed financing options on local taxes and other revenue bases through the financing period. 5. Submit written reports, including printed computer projections, to the government outlining the feasibility of the projects, comparing methods of financing, interest costs, tax rates, utility rates, special assessments and other revenues demonstrating various options available to the community and their effect on long-range financial planning. • 6. Recommend financing designed to best fit the resources and requirements of the community. 7. Consult with attorneys of your choice relative to all minutes, resolutions and proceedings necessary to authorize the financing. 8. Attend your meetings and public hearings necessary to properly explain the project financing. 9. Assist, educate and prepare election campaign committees. 10. Assist in the preparation of public information materials including brochures, news releases and visual aids bearing on the financing. In return for the time and expenses provided in performing the above services, we shall be comperairted for time and out-of-pocket expense at an amount not to exceed $ without further authorization, payable upon completion of the services enumerated above. 2.1 $2101 Extended services A government which has issued debt will usually be required to review and update investor Information on a regular basis and its changing financial circumstances may require ongoing furcal service. The fol- lowing covers our work, if needed, to provide extended services following the sale of bonds. In addition to other services offered by the company in regard to planning and authorization of project financing and the sale of obligations, we offer the following services to be performed rsletive to out- standing debt: Assist in preparing capital improvement programs. 2. Review outstanding bonds for the possible advantages of refunding and report to the munici- pality when potential advantages seem plausible. 3. Provide updated financial and community information to underwriters and/or bondholders if requested. 4. Review and complete annual reports to Moody's Investors Service, Standard $ Poor's, or other rating agencies. 5. Make personal visits with rating agencies. 6. Prepare debt service and assessment revenue cash flow analyses. 7. Compute impact of assessments and utility rates on users. B. Make utility rate recommendations and testify before utility rate agencies to secure rate adjustments. 9. Calculate special assessment rolls. 10. Attend special assessment hearings. 11. Assist in the investment of surplus funds. 12. Assist in preparing guidelines for industrial revenue financing. In return for the services provided above, we shall be reimbursed the cost of time and expenses at pre- vailing rates. ON Ll • • • 0 82101 Duties of the Community The community will authorize and direct its administration, attorneys, bond counsel, accountants, engineers, architects, actuaries, and other consultants to prepare and furnish such information as may be reasonably necessary for the company to carry out its duties and obligations, all at no cost to the company. The government shall provide financial statements laudit reports if available) for at least the last three fiscal years and, if necessary, through the last quarter fiscal year prior to any bond sale, without cost to the company. Termination Except as otherwise provided, this agreement shall continue in effect subject to termination by either party upon 60 days written notice. Inflation; Delayed Project The fees and estimated costs stated herein shall govern for the twelve calendar months following first execution of this agreement. However, if the project is not completed within that period, said fee may be increased by a factor as determined from official cost of living indices. Billings, Payment, Interest: Billings will be rendered following completion of the work assigned, or more frequently as agreed, and charges will be payable thirty days after the billing date. To payments made thereafter shall be added daily interest at 16% per annum or such lesser maximum annual interest rate permitted by law. Such interest shall be compounded monthly. Special Provisions Respectfully submitted, See Attachment A-3 the Mayor and City Council, City of by its authorized officers this day of Februaxy .19J!7-- Attest: 9 !7 Attest: 2.3 By: (the community), 82101 EXECUTION OF PROJECT FINANCING CALCULATION OF FEE EHLERS AND ASSOCIATES PROPOSAL • Security Issue Fee Minimum fee $ 5,875 $350,000 6,248 400,000 7,140 500,000 8,925 600,000 9,815 700,000 10,705 800,000 11,595 900,000 12,485 • 1,000,000 13,375 1,100,000 13,820 1,200,000 14,265 1,300,000 14,710 1,400,000 15,155 1,500,000 15,600 1,750,000 16,713 2,000,000 17,825 2,500,000 18,975 3,000,000 20,125 4,000,000 22,425 5,000,000 24,725 7,500,000 30,475 10,000,000 36,225 • A.1 • 0 $2101.1 SCHEDULE OF HOURLY FEES AND REIMBURSEMENT EHLERS AND ASSOCIATES PROPOSAL For services enumerated in the planning and authorization of a project financing or for continuing services, and for such additional services required but not listed in the foregoing, including post bond sale services which may be required, unless otherwise agreed, Ehlers and Associates, Inc. shall be allowed fees to be determined as follows: 1. Account executive time (actual time in office or in consultation;) per hour, per person $50.00 2. Travel time, using fastest means; per hour, per person $37.00 3. Para -professional, assistant account executive time, computer specialist (actual time in office or in consultation); per hour, per person $25.00 4. Secretarial and clerical work; per hour, per person $12.00 The above hourly rates, approximately the direct expenses for each class of personnel, including salaries, vacation, medical and profit sharing, shall be multiplied by 1.90. 5. Computer, per hour of connect time (not including personnel time) $60.00 6. Travel expense (company personnel to and from our office by most direct highway route); per mile* Printing, photocopy or other reproduction of documents, special messenger service, long distance telephone 256 At Cost * Plus lodging and meals. If air travel is used, cost will be billed in the amount of commercial fare or at actual cost if company aircraft or rental aircraft is used. Fees shall be billed on the first of each month following the rendering of such service and will be due within 30 days thereafter. Said schedule of fees and reimbursements shall prevail for the next twelve calendar months following issuance of bonds, after which such fees and reimbursements may be reviewed and adjusted to reflect changes in the cost of providing such services. A.2 Special Provisions: 1. First and largest issue - fee is 601 of schedule on page 1.3. Second and smaller issue - fee is 75% of schedule on page 1.3. Third and additional issues - fee is $4,400 for each issue. 2. The minimum fee for a single issue will be $5,875 according to the schedule on page 1.3. 3. All expenses associated with the above issues are considered a part of the above fees. Not included as expenses are cost of Bond Counsel and Rating Expense - see page 1.3. 4. Account Executive shall be William E. Fahey. 5. As part of the agreement Ehlers shall compile/codify the tax increment program in cooperation with Dorsey S Whitney. Ehlers will not bill the City for time involved therewith. 6. Advance Refunding Issues - fee will be at 100% of the schedule on page 1.3 plus the extra ordinary costs associated therewith. If combined in a multiple sale, the fee will be 75% of schedule on page 1.3. 7. Current Refundings shall be according to No. one above. 8. Defeanse of existing debt (no bonds issued) will be billed according to . schedule A.2. 0 A.3 (612) 587-5151 lTY OF HUTCHINSON VASHING TON AVENUE WEST ,HINSON, MINN. 55350 February 18, 1987 MEMORANDUM TO: MAYOR AND CITY COUNCIL a • DAS 001 u • r • %, 1,61,10:1n ii• Da ..0 is The City of Hutchinson received two bids concerning the purchase of one (1) medium duty bus for the transit department on Tuesday, February 17, 1987. The bids were opened at 2 p.m. in the Council Chambers and the results are as follows: Minnesota Body & Equipment Co. bid the bus at $36,531 with no exceptions to bus specifications. • Hogland Bus Co. Inc. bid the bus at $42,030, taking exception to several items as per bus specifications. It is the recmuendation from the motor pool that Minnesota Body & Equinwnt Co. be awarded the bid because they meet specifications and were low bidder by $5,499. 0 LETTING H0. oRnJECT TWSIT BUS (1) (2 BID "BOLkTIOH . CITY OF HUTCHIBgOH *"adaptable tO rw - — 0 RESOLUTION NO. 8467 RESOLUTION CONDITIONALLY AWARDING CONTRACT FOR WASTEWATER TREATMENT FACILITIES BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT upon recommendation of Donohue & Associates, Inc. the City Council hereby conditionally awards two contracts for the construction of the waste- water treatment facilities to the following: Robert L. Carr Co. of Marshall, Minnesota in the amount of $10,213,000.00 Arcon Construction Co. of Mora, Minnesota in the amount of $911,746.96 BE IT FURTHER RESOLVED THAT the above awards are conditioned on concur- rence of award by the Minnesota Pollution Control Agency and the City's receipt of its pending federal grant. • Adopted by the City Council this 24th day of February, 1987. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Clerk • CITY OF HUTCHINSON SANITARY SEWER IMPROVEMENTS SEWER PIPE MATERIAL COMPARISON • Pressure Cost/Ft. Project Cost Type of Pipe Rating Dual F.M. (4775 ft.l DIP Class 52 350 psi $66.79/ft. $318,922 DIP Class 50 350 psi $61.59/ft. $294,092 PVC SDR 14 Not Available in 18" Dia. Size PVC SDR 18 235 psi $64.79/ft. $309,372 PVC SDR 25 165 psi $58.37/ft. $278,717 Difference Comparisons in Cost/Ft. Total Cost Difference • DIP 52 vs PVC SDR 18 -$2.00/ft. $ 9,550 savings DIP 50 vs PVC SDR 25 -$3.22/ft. $15,375 savings DIP 52 vs DIP 50 -$5.20/ft. $24,830 savings • • • GrF (612)8874151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 FOR YOUR INFORMATION DATE: February 18, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Arcon Construction Company Attached is a copy of the last correspondence and billing submitted to Arcon Construction. Before the City enters into a contract with them, I recommend that a new billing be sent out with a minimum of $558.00 interest charge added, which is based on 6% for a total cost of $3,658.00. MVP/pv attachment cc: Ken Joleen Marlow V. Priebe Director of Engineering (612) 587-5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 Name Acron Construction Co. Address Mora, MN 55051 Date December TERNS: Due upon 16, 1983 Receipt ITEN AMOUNT Balance Forward - Sanitary Sewer Line Replacement $3,100.00 CITY OF HUTCHINSON MVP/PV cc: City Council City Accountant4._ 0 i 11 rC17-16121 587.5151'Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 July 20, 1983 Arcon Construction Co. Mora, MN 55051 RE: Sewer Service 1968 Main Street Project Gentlemen: The City has incurred expense in connecting a sanitary sewer service that you were paid to install and did not do so when you constructed the above - referenced project. This is the second such service that the City has found and has had to install, after paying you for the installation. Our present cost was $2,300.00 and our previous cost was $800.00 your payment of $3,100.00 to City Nall. MVP/pv CC: City Council City Accountant`_ Sincerely, CITY OF HUTCHINSON 01"CL.(F� Marlow V. Priebe Director of Engineering Kindly remit (612) 587-5151 ITY OF HUTCHINSON IASHING TON AVENUE WEST :HINSON, MINN. 55350 M E M O R A N D U M DATE: February 24, 1987 TO: Mavor & City Council ------------------------------ FROM: Water Billing Department ------------------------------ SUBJECT: Delinquent Accounts for the month of February Attached is a listing of the delinquent water accounts for the month of February. Recommend water service be discontinued on Monday, • March 2nd, 1987 at Noon. • C� George Lehn (James Redman 10 Michigan St N 646 Second Av SE Hutchinson MN 55350 Hutchinson MN 55350 560 Brown St 646 Second Av SE 1-270-0560-033 3-030-0646-086 27.69 61.79 cc: Loren Lickfelt cc: Vicky Klabunde 137 Garden Rd Rt #1 Box 218 Hutchinson MN 55350 Brownton MN 55312 Promises 2/ 7/87 Promises 3/16/87 ercy Han/on Vance Haugen 1 Fift Av NE 250 Fifth Av NW Hutc ' on MN 55350 Hutchinson MN 55350 125 F' Av NE 250 Fifth Av NW 3-07 -012 42 3-080-0250-041 88. 4 79.99 • Dennis Gregor illiam eck XO -O S 3 6 Ada s St S N 55350 Hu ch' son MN 55350 S 346 dams St S 71 3- 0 346-031 .30 Vance Woller Jn McClure 486 California St 13 Campb Lane Hutchinson MN 55350 Hutcins MN 55350 486 California St 1303 Abell Ln 3-275-0486-053 3-28 1 3-073 95.40 89 1 Charles Rothmeier Thomas Brown 479 Connecticut St 614 Elm St Hutchinson MN 55350 Hutchinson MN 55350 •479 Connecticut St 614 Elm St 3-340-0479-052 3-375-0614-091 154.60 106.91 Laura Benage 546 Fourth Av SE Hutchinson MN 55350 546 Fourth Av SE 3-065-0546-073 190.96 cc: Art Hagen Box 141 480 Swanson Av Cokato MN 55321 Promises per pymt plan in full 3/13 Miles Willhite 136 11th Av NE Hutchinson MN 55350 136 11th Av NE 3-130-0136-041 159.19 Promises 1/2 3/13 1/2 3/27 Dave Papke 570 Adams St S Hutchinson MN 55350 570 Adams St S 3-210-0570-003 72.68 cc: Bernard Rappa 10274 Kismet Ln Stillwater MN 55082 Promises 3/02/87 J s Reilein 481 lark HutV-0481-0 MN 55350 481Clk 3-3 ises 2/24/87 Dan Schultz 536 Erie St S Hutchinson MN 55350 536 Erie St S 3-380-0536-072 44.22 I Vance Jahner Mike Lerdahl Tim Koster 712 Hilltop Or 833 Hilltop Or 441 Main St N Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 712 Hilltop Or 833 Hilltop Or 441 Main St N 3-530-0712-021 3-530-0833-061 3-680-0441-082 141.42 113.45 66.92 cc: James Schlagel Promises 1/2 3/06 Buffalo Lake MN 55314 1/2 3/13 C� Sharon Sauter (Zrust) c/o Alfred J Rossi Louis King 877 Main St N 4900 W 38th St 116 Monroe St Hutchinson MN 55350 St Louis Park MN 55416 Hutchinson MN 55350 877 Main St N 4 Monroe St S 116 Monroe St 3-680-0877-011 3-735-0004-021 3-735-0116-071 79.98 114.22 133.44 cc: Bruce Crosby 879 Main St N Hutchinson MN 55350 James Deragon L nett! Mi er Geraldine Elliot 540 Monroe St S 56 Monr St S 590 Monroe St S • Hutchinson MN 55350 Hutc on MN 55350 Hutchinson MN 55350 540 Monroe St S 566 oe St S 590 Monroe St S 3-735-0540-031 3- 5-05 -021 3-735-0590-021 141.13 7 .91 121.50 Promises $75.00 2/24 Balance 3/04/87 Rodney Markgraf 575 Peterson Circle Hutchinson MN 55350 575 Peterson Circle 3-800-0575-012 122.68 is V„Y \\ Parks • Recreation • Forestry Is Civic Arena 900 Harrington Street • Hutchinson, Minnesota 55350 • (612) 587-2975 TO: Mayor & City Council FROM: Mark Schnobrich, City Forester DATE: February 23, 1987 RE: FIREWOOD BID Bids Were opened for the purchase of firewood at the City Tree Dump on Friday, February 20, 1987. The wood is in the form of logs and limbs and is the result of tree removal in 1986. The wood represents about 1/3 of the total of tree removal in 1985. Two bids were submitted. Duane Otto at $300 and Roman Zins at $221. A third bid was submitted but arrived after the 2:00 PM deadline. It was from Brian Lokensgard at $250. I recommend the council approve the bid from Duane Otto at $300. PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, FEBRUARY 17, 1987 PUBLICATION NO. 3656 0 Firewood Bid Proposal The City of Hutchinson will accept bids for the purchase of mixed hardwood (logs and limbs) located at the City Tree Dump. The amount will be determined by visual inspection by bidder and City Forester prior to bid. The wood is to be removed from the tree dump site within 3 weeks after acceptance of bid and receipt of payment. Access- ibility to the tree dump will be arranged by mutual agreement between bidder and City. All wood, once removed from the tree dump, must comply with State and City Dutch Elm Disease regulations. Bid opening will take place Friday, February 20, 1987, at . 2:00 p.m, at the Recreation Center, 900 Harrington Street. Sealed bids can be dropped off at the Recreation Center office, 900 Harrington Street (located north of Civic Arena) until 2:00 p.m., Friday, February 20, 1987. 9� Y_y Parks • Recreation • Forestry • 900 Herrington Street • Hutchinson, Minnesota 55960 • TO: Mayor & City Council FROM: Parks & Recreation and Tree Advisory Boards DATE: February 18, 1987 RE: LIBRARY SQUARE RENOVATION Civic Arena (612) 587-2976 The present condition of Library Square Park has warranted the Hutchinson Park, Recreation, and Tree Boards to recommend the following 7 year renovation master plan to improve the park's appearance and useability for another 60 to 70 years. The plan calls for removal and replanting of trees in each walkway section each year. The first year, starting this spring, would involve removing 6 trees along the east -west walkway running from main street to the now back door of the Carnegie Library. Replanting of 18 flowering crab apple trees along that walkway would be done immediately following the removal. Due to the presence of this project in the public eye, the Park, Recreation, and Tree Boards recommend the replanting of larger than average tree stock when replacing the trees which are removed. The boards' recommendation is 2 1/2 - 3" diameter balled and burlapped sized trees. This size material would allow for faster recognition by the public and better acceptance to the reforestation project. Also, larger tree stock is less apt to be vandalized or destroyed by visitors to the park. The cost of purchasing 18 trees of this size would be $2,500. This year's budget of $2,500 has been expended on boulevard trees for Arbor Day. This would necessitate the council approving an additional expenditure of funds for the reforestation of this project above our community Arbor Day budgeted amount. The history and importance of our public square in our community's everyday life can hardly be measured. It is one of our most treasured assets and one which draws attention from visitors and citizens alike. The success of such festivals as the Arts & Crafts can be related to the existence and beauty of our square. The time to improve the square and bring it back to it's formal design and beauty is now. I 0 ff/rOr//' (612) 587-5151 /TY OF HUTCH/NSON WASHINGTON AVENUE WEST CHINSON, M/NN. 55350 FEBRUARY 19, 1987 TO: MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------------------------------------- SUBJECT: 1986 WATER/SEWER FUND REIMBURSEMENT TO GENERAL FUND -------------------------------------------------------------- Our 1986 General Fund Budget contained reimbursement of some expense from the water/sewer fund. This has been contained in the budgets of past years and is also in the 1987 budget. A list of some of these expense are listed below: Audit (per contract with C. Bailly Co. ) $3,750 City Engineer 300 hours 7,389 City Administrator 110 hours 2,843 Finance Director 200 hours 4,304 Accounting Tech. 48 hours 539 Receptionist Time 416 hours 2,924 Total $21,749 This represets a conservative estimate of, and by no means all, expenses which could be reimbursed. It is requested city council authority to reimburse the general fund for 1986 in the amount of $21,749. (612) 587-5151 %fUlCV, CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINS0N, MINN. 55350 MEMORANDUM DATE: February 18, 1987 TO: Hutchinson City Council FROM: Hutchinson Plannina Commission SUBJECT: Conditional Use Permit as requested by Brian Hudson Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On January 12, 1987, Brian Hudson submitted an application for a conditional use permit to allow him to move a 1984, 14'x76' Schult mobile home on property located at 488 California St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, February 17, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader Thursday, February 5, 1987. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson r. N .a.e •,a s .es.I 25 ... Iv,l61.z1 1d I.—nn16'. u 1i4s.�167 .Oct 3:C! aa.t / N 1 _0 I I 1.4ain6 seem Ne. 490 N 69e 44' E 144.15 .Ga., ,I.7 .a.a 2; 0 r o I - ad. a t61.01 I 01i 76 al. 1 PROPOSED MOBILE HOME 1 1 t 6201 I• ee. r -L' 163.01 «'a 1 1 I I III to to 161.61 I gOroQe I I I I 1 ca ••.1.w.r .e:.4 •ea, fib. w.l 25 144.15 N69. 44'E Wolin6 house Ne. Ne $0.9 a m.sy«an Deletes satsYnq spot elevation I I Denotes proposed elevation W"fleate N 3arw7 for BRIAN HUDSON LOT 4; BLOCK 2, CALIFORNIA ADDITION does, amity MW loi, ,ern, .e, Iratua/ n w. M wnm, /ay send ..pn,iaien «N w, at • "I ai,aw we I.es r,aw eeser ma u., a NN Sten a Ninnmen. Smolt I" • 20 Book P 49 PELLINEN LAND SURVEYING January 9, 1987 pile Na_ 876 34 HUTCHINSON. MINNESOTA '�Y 0 RESOLUTION NO. 8464 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OWNER TO MOVE A 1984, 14'X76' SCHULT MOBILE HOME ON PROPERTY LOCATED AT 488 CALIFORNIA ST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Brian Hudson, has made application to the City Council for a Conditional Use Permit under Section 8.04.1 of Zoning Ordinance No. 464 to allow him to move a 1984, 14'x76' Schutt mobile hone on property located at 488 California St., with the following legal description: Lot 4, Block 2, California Addition - City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and 40welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. X1114V40 The application for a Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 24th day of February, 1987. Attest: Gary D. Plotz City Clerk Paul L. Ackland Mayor (612) 587-5151 ff ITY OFHUTCHINSON WASHINGTONAVENUE WEST CHINSON, MINN. 55350 MEMORANDUM DATE: February 18, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Don Hantge, Tri -County Water Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 31, 1986, Don Hantge submitted an application for a conditional use permit to allow Tri -County Water to relocate on property located at Hwy. 7 West. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, January 20, 1987, at which time there was no one present who objected to the request. Action on the request was continued, • along with a variance request, at the regular meeting of the Planning Commis- sion on Tuesday, February 17, 1987. n FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 8, 1987. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson (612) 587-5151 %lUTCH' CITY OF HUTCHINSON 37 LV.ASHINGTON AVENUE WEST i HUTCHINSON, MINN. 55350 MEMORANDUM DATE: February 18, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted by Don Hantge, Tri -County Water Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On January 29, 1987, Don Hantge submitted an application for a variance to reduce the setback from 65' to 50' for a loading dock on proposed construction on the south side of property located at Hwy. 7 West. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, February 17, 1987, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 5, 1987. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson 9F RESOLUTION NO. 8462 0 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW TRI -COUNTY WATER TO RELOCATE ON PROPERTY LOCATED AT HWY. 7 WEST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Don Hantge, Tri -County Water, has made application to the City Council for a Conditional Use Permit as required by Section 8.12 of Zoning Ordinance No. 464 to allow Tri -County Water to relocated on property located at Hwy. 7 West, with the following legal description: Block 25, Lot 7 and West 61' of Lot 6 North 1/2 City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 24th day of February, 1987. Attest: Gary D. Plotz City Clerk Paul L. Ackland Mayor • 9-� RESOLUTION NO. 8463 RESOLUTION GRANTING VARIANCE UNDER SECTION 6.059 B.3 OF ZONING ORDINANCE NO. 464 TO ALLOW LOADING DOCK SETBACK OF 50' ON PROPOSED CONSTRUCTION OF TRI -COUNTY WATER ON PROPERTY LOCATED AT HWY 7 WEST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Don Hantge, Tri -County Water has applied for a variance from Section 10.01 of Zoning Ordinance No. 464 to allow him to reduce the setback from 65' to 50' for a loading dock on proposed construction on the south side of property located at Hwy, 7 West., with the following legal description: Block 25, Lot 7 and West 61' of Lot 6 North Half City of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the . effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is passible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. • Adopted by the City Council this 24th day of February, 1987 Attest: Paul L. Ackland Mayor Gary D. Plotz, City Clerk q� J ff 12)587-5151 TY OF HUTCHINSON SHINGTON AVENUE WEST PINSON, MINN. 55350 M E M O R A N D U M DATE: February 18, 1887 T0: Hutchinson City Council ------------------------------ FROM:Hutchinson Planning Commission ------------------------------ SUBJECT:— —County application of Rezoning requested by— — Schmeling A motion was made to refer to Council with no objection. 0 —LT STATE OF MINNESOTA 'COUNTY OF MCLEOD NOTICE OF PUBLIC HEARING ,C' FES IM a Rte! "AYE D N \e BY - YOU ARE HEREBY NOTIFIED that a regular meeting of the McLeod County Planning 19 87, at 1�=m' da Commission will be held on the 2 th y of Febrvar'v -+ in the County Commissioners' Room at the Courthouse, Glencoe, Minnesota. consider the application of Rezoning THE PURPOSE OF SAID REGULAR MEETING is to heretofore filed with the County Zoning Administrator by r_ H. Schmeling � i,.,,lturati District lication has been submitted for a Rezoning from a(n) -- Said app _ T a trial District to alloy to a(n) THE PREMISES UPON WHICH said Rezoning is anticipated and situated in the follows to wit: County of McLeod and State of Minnesota is described as ibed oar el of land•_ - 165.00' of the as follows: descr at a ='gam, bicLeoa �o„,�J, nt on the H line of 'line ounty Planning Commission at which THIS HEARING will be held by the McLeod C person or by agent or attorney, in opposition time you may appear if you desire, either in p planning to or support of the proposed zoning change. Thereafter, the McLeod County Commission shall forward its recommendation to the County Board of Commissioners. If you desire to appeal the Planning Commission's recommendation, you can take your request to Commission. the County Board which has the power to overrule the decision of the Planning DATED THIS 6th _ DAY OF Februa' 19 87 Edwin L. Ho n McLeod County Zoning Administrator 0 C� MINUTES HUTCHINSON PLANNING Tuesday, February 1. CALL TO ORDER io,�i9si°N OR YpUR UVfpRMATION The meeting was called to order by Chairman Roland Ebent at 7:30 p.m. with the following members present: Bruce Drahos, Spencer Beytien, Tom Lyke, Larry Romo, Marlin Torgerson, Elsa Young and Chairman Ebent. Also present: City Engineer Marlow Priebe, City Administrator Gary Plotz and City Attorney Barry Anderson. 2. MINUTES Mr. Rano made a motion dated Tuesday, January carried unanimously. 3. PUBLIC HEARINGS to approve the minutes of the regular meeting 20, 1987. Seconded by Dr. Lyke the motion (a) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY BRIAN HUDSON Chairman Ebent opened the hearing at 7:31 pm. with the reading of publication #3653 as published in the Hutchinson Leader on Thursday, February 5, 1987. The request is for a oL n3itio a -T Use Permit to allow the owner to move a 1984, 14'x76' Schult mobile home on property located at 488 California St. Engineer Priebe explained the reason for conditional use permits requested on California St. After discussion Mr. Torgerson moved to close the hearing. Seconded by Mr. Drahos, the hearing closed at 7:35 p.m. Mr. Romo made a motion to recommend approval to the City Council. Seconded by Mrs. Young the motion carried unanimously. (b) CONTINUATION OF CONDITIONAL USE PERMIT AND VARIANCE REQUEST SUBMITTED BY DON HANTGE, TRI -COUNTY WATER Chairman Ebent opened the hearing at 7:35 p.m. with the reading of publication #3648 as published in the Hutchinson Leader on Thursday, January 8, 1987 and the reading of pub icalT tion #3654 as published in the Hutchinson Leader on Thursday, February 5, 1987. A conditional use permit was requested to allow the owner to relocate Tri -County Water to property located on Hwy 7 West. A variance was requested to reduce the setback from 65' to 50' for a loading dock on proposed construction on the south side of property located at Hwy 7 West. Staff was questioned on the recommendation for a 55' variance. . Engineer explained that a 55' setback would keep the trucks parked at the loading dock off the roadway. MINUTES - HUTCHINSON PLANNING COMMISSION 2/17/87 Mr. Hantge explained that there would be expansion problems to the north with a 55' setback. Discussion followed. Mr Torgerson moved to close the hearing. Seconded by Mr. Beytien the hearing closed at 7:40 pm. Mr. Torgerson made a motion to recommend approval of the 50' setback to the City Council. Seconded by Mr. Romo the motion carried with a 5 to 2 vote. Mr. Torgerson moved to recommend approval of the conditional use permit to City Council. Seconded by Mr. Romo the motion carried unanimously. 4. OLD BUSINESS (a) DISCUSSION OF PORTABLE SIGN ORDINANCE AS REQUESTED BY HOMER PITTMAN Mr. Plotz opened discussion by explaining the reasons for using the Zoning Administrator as the enforcement person for the portable sign ordinance and that a 90 day time limit would be easier to administer than a 30 day or 60 day limit. Discussion followed. Mr. Torgerson suggested ordering a booklet put out by the National Electric Sign Association pertaining to the sign problems. It was the consensus of the commission to table discussion • until staff had time to look at the booklet and make recommendations to the Planning Commission. (a) DISCUSSION OF ZONING ADMINISTRATION ORDINANCE AS REQUESTED BY HOMER PITTMAN It was the consensus of the Commission to ammend the ordinance as recommended by staff. Attorney Anderson explained the penalty change from $300 to $700 as being consistent with the misdemeanor laws. Mr. Torgerson moved to recommend approval of the ammendment to City Council and set a Public Hearing. Seconded by Dr. Lyke the motion carried unanimously. (b) CONSIDERATION OF REQUEST BY HUTCHINSON TECHNOLOGY TO REVIEW THE COMPREHENSIVE PLAN Engineer Priebe explained the request by Hutchinson Technology for a roadway off Hwy. 7. This would necessitate a change in the Comprehensive Plan from commercial to industrial the area by Wigen's Chevrolet. Mr. Plotz stated his understanding of Hutchinson Technology's . thoughts of expansion and also suggested that changing the 2 MINUTES - HUTCHINSON PLANNING COMMISSION 2/17/87 • Comprehensive Plan could possibly help in the annexation process should the need arise in that area. After discussion, Mr. Torgerson moved to recommend the staff revise the Comprehensive Plan for presentation at the March meeting. Seconded by Mr. Romo the motion carried unanimously. (c) DISCUSSION OF EXPANSION AT TACO JOHN'S The manager of Taco John's presented the Commission with drawings of the proposed expansion at the restaurant. After discussion it was the consensus of the Commission to go ahead with the plan by consulting with the City Engineer as to the permits and applications that are necessary for the expansion. (d) ELECTION OF OFFICERS Chairman Ebent moved to elect Dr. Lyke as the new chairman of the Hutchinson Planning Commission. Seconded by Mr. Romo the motion carried unanimously. Mr. Torgerson made a motion to elect Mr. Romo as the vice chairman. Seconded by Mrs. Young the motion carried unanimously. • Mrs. Young moved to elect Mr. Drahos as secretary. Seconded by Mr. Torgerson the motion carried unanimously. 6. OTHER BUSINESS (a) DISCUSSION OF MEMO BY GARY PLOTZ CONCERNING STAFFING AT PLANNING COMMISSION MEETINGS Mr. Plotz opened discussion by giving reasons for suggesting that the Building Official represent staff at Planning Commission meetings with the Engineer, Fire Marshall and City Administrator attending as needed. (b) COUNTY NOTICE OF PUBLIC HEARING ON SCHMELING REZONING Mr. Torgerson made a motion to refer to council with no objection the rezoning requested by F.H. Schmeling. Seconded by Mr. Beytien the motion carried unanimously. 7. ADJOURNMENT There being no futher business the meeting was adjourned at 8:50 p.m. 3 9 hutchinson community hospital 1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 6121587-2148 "An Equal Opportunity Employer" February 18, 1987 The Honorable Mayor Paul Ackland and Members of the City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and Council Members: You will recall that, at one of your December Council meetings, you authorized purchase of an Addressograph cardwriter embossing machine for Hutchinson Community Hospital in the amount of $10,100. Following further research of this machine, we've learned of performance problems and, therefore, are bringing this item back to you for reconsideration. . At their regular board meeting last evening, the Hospital Board of Directors considered a request to purchase a DataCard 300 cardwriter embosser in place of the Addressograph model previously authorized. While the cost of the DataCard model would be $2000 higher than the Addressograph, the greater reliability of the machine would eliminate the need for a maintenance contract (according to information received from hospitals owning a DataCard system). This would mean that the cost of the DataCard, at$12,000, would compare favorably to the Addressograph, at a cost of $10,100 plus the $2300 annual maintenance agreement cost. The following is an excerpt from Tuesday's Hospital Board meeting: "Motion was made by Ewald, seconded by Durfee, to resubmit a request to the City Council for approval to purchase a DataCard 300 cardwriter embosser in the amount of $12,000. All were in favor. Motion carried." Thank you for your reconsideration of this request. Sincerely, H HINSON COMMU Philip G. aves Administrator PGG: Ih / THIS ENTERTAINMENT AGENCY IS LICENSED BY THE DEPARTMENT OF LABOR AND INDUSTRY OF THE STATE OF MINNESOTA ANY AND ALL RIDERS ATTACHED HERE PO ARE nn�+� CONTRACT BLANK MADE A PART HER The Good Music Agency Inc.`pjJ�'J1 Post Office Box 437, ExCalsior, MN 55331 PhoDs (512) 474-2581 1. AGREEMENT made this 17th day of FEBRUARY byandbetween THOMAS HARENS/LIMITED WARRANTY (LEADER OR REP ESEWATNE OF GROUP) 19 87 CONTRACT0tA LIM-70326 - 5 Is¢E) (herein referred to individually 5 collectively as Artist(s) and BRUCE ERt�,S§qy�t�A�oF Es�,��,rSiiINSON (herein referred to as "Purchaser"). k HUTCHINSON CIVIC ARENA 950 HARRNgoRtN,c�HISJTTH9MN (SME 2. DATES) OF ENGAGEMENT: 03/26/87 Q night) 3. PERFORMANCETIME(S): 1-75-90 minute set at 8:40pm 4. TYPE OF ENGAGEMENT: PROMOTER _ 5. CONTRACTPRICE $ 1750.00 Guaranteed Cash plus 80% of all gross admission receipts after to in excess of $6,250,00,Plus rider requirements. Payments to be madeasrollows: Upon demand of Artist anday of the show (a) $ 875.00 shall be paid by Purchaser to Artist, immediately foW.Qt�ppap ag�pap�gSBer�agerea{, payable in cash obsashi4delcbackseig)ANiband leader or manager. (b) $ shell be paid by Purchaser and sent on the day of show to Agent. Checks should be made payable to GOOD MUSIC AGENCY, INC. and mailed to P.O. Box 437, Excelsior, Minnesota 55331. - (c) $ 875.00 shall be paid by Purchaser to and in the name of GOOD MUSIC AGENCY, INC. payable in cashier's check. money order or wire transfer only as security deposit, due no later than .COMMISSIONS 6. The leader, manager or representative of the musicians, THOMAS HARENS 41-1455503 individually and forthe musicians, agrees and guarantees to pay 1'J Went of gross paid per Section 5 of this contract. The commission is in payment for personal services, booking fee, contract fee, and expenses ranered and incurred in this transaction to Good Music Agency, Inc. The person signing as leader, manager or representative of the band represents that he is under no minor disability and that he has legal capacity to contract and do business for the musicians. Failure of musicians to pay commissions as mentioned in this paragraph gives Good Music Agency an immediate cause of action against all members for said commission, reasonable attorneys fees, court costs and legal interest. The booking commission must be paid within five (5) days after the date musicians areto perform for the Purchaser as stated in Section 2. Delinquent commission shall accrue interest at 154% per month, and if litigation is necessary for collection, attorney's fees shall be paid by debtor. 7. SPECIAL PROVISIONS: Artist to provide * adequate sound and lighting at no expense to the Purchaser,Capacity 2000. Ticket price $7.00 in advance and $8.00 day of the show.Limited Warranty to receive 100: Headline billing -Showtime is 7:30pm.Support act subject to Limited Warranty approval. PURC R'S NAME CE ERICSON 51 RE OF PtR BSER STREET ADDRESS: CITY OF HUTCHINSON 900 HARINGTON CITY/STATEtzIP: HUTCHINSON, MN 55350 TELEPHONE: (612)587-29755 LEADER'S NAME: THOMAS HARENS SSIG"WRE OOFF'IFI�DER IAm,q tplt {� The Good Mwk Agency Nr. V P.O. Boz 437 Excelsior, MN 55331 BOOKING AGENT: DPN %The term adequate as contained herein is interpreted to mean acceptable to Artist as determined by the sole judgement of the Artist. Commencement of engagement together with physical delivery of this contract is deemed to be a verification of an oral agreement an acceptance of all terms by the Purchaser. (Continued on reverse side) 7—:rl GMA Conv — White BAND Canv — Yellow PURCHASER-Coov — Pink INFO Cony — Goldenrod (612) 587.5151 • yarz-H' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FEBRUARY 20, 1987 T0: MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------------------------------------- SUBJECT: COMPUTER AND RELATED EQUIPMENT PURCHASES -------------------------------------------------------------- Our 1987 budget contains several requests for computer equipment. We are under an agreement with our computer group- LOGIS, who assures us of the lowest pricing for the type of equipment necessary. Following is the the equipment purchases requested. is HP150 Micro - computer $2,745.40 Printer - Comrex 600.00 (City Administrator Dept.) 2 - HP2392 Terminals with printer ports 1,291.50 each 2 -Think - Jet printer 366.30 each (Inspection & Park/Recreation Dept) Multiplexor (Finance Dept.) 8,340.00 Cabling and installation will be added to the above costs. Money has been budgeted for the terminals and computer. The multiplexor budget dollar will be sufficient after the present multiplexor is sold. 0 9-T Srhr»wr�� 17 14A7 Won Mora!!1 rin^nrm nirr.rtnr Citi of Hutrhinann "47 uwxhinptnn Avwnriw Wwxt Hi,tr-h)nxnn, Mj�nnesntA 553501 near kf%n, Tho rsaumpti.nn raGardtng purchases made through i.OGIS is rorract_ We do have an ongoing relationship with severa) vendor*. of HP and related computer equipment and place orders with the best available pricing at the time. Pricing on requested equipment is as shown: Equipment List Price Logis Price HP Touehscreen II Microcomputer with Dual Microfloppy 710 KB drives, 640 KB memory, MS-DOS. Serial port, HP -IB port, PAM 3,710.00 2,745.40 HP 2392A VOT 1,295.00 1,127.50 OPT. 092 Serial Printer Port 200.00 164.00 HP Think -,tet Printer 495.00 366.30 Comrex 420i 420 CPS Printer Dot -Matrix, 104 CPS in Letter -Quality Mode 1,795.00 600.00 Infotron 16 Channel MUX Internal 9600 Saud Modem 12 channels included Micom Micro800/2 16 Channel MUX, Internal 9600 Baud Modem, 16 Channels Cables : Up to 25 feet, $35.00 Additional Feet 9 5 .50/Foot 11,500.00 9,775.00 13,900.00 8,340.00 If I can be of further assistance to you, please feel free to give me a call. Sincerely, John Josephson Data Processing Manager • 0 • E Office of Gerwai Counsat Donald C. Weinks Senior Attorney February 16, 1987 Mr. Gary D. Plotz City Clerk Hutchinson City Hall Hutchinson, Minnesota 55350 Ea Re: Easement for underground Sanitary Sewer/Waste Water Mains - 3M Hutchinson plant Dear Mr. Plotz: Enclosed are two copies of an Easement for Sanitary Sewer which have been executed on behalf of Minnesota Mining and Manufacturing Company by G. G. Mueller, Vice President. Please note that we have modified page one of the Easement to include only the two 18" underground sanitary/sewer waste water treatment mains. We have removed the reference to an underground water main which we understand has been dropped from the 1987 improvement project. h � FEB 19iS7 RECEINTD BYE.-----�— Please have both copies of the Easement executed on behalf of the City of Hutchinson and return one signed copy to me at the address shown below. If you record the Easement with the Register of Deeds office, please send me a photocopy showing the recording information for my file. If you have any questions, please feel free to contact me. Sin�c-erely, Donald C. Weinke DCW:rad Enclosures cc: Charles Scriver - 3M Real Estate Paul Rasmussen - Hutchinson City Attorney Minnesota Mining and Manufacturing Company PO Box 33428 St. Paul, Minnesota 551333428 612/733 9622 612/736 9469 Facsimile i 0 E A S E M E N T MINNESOTA MINING AND MANUFACTURING COMPANY, a corporation under the laws of the State of Delaware, with principal offices in the City of St. Paul, County of Ramsey, State of Minnesota, here- inafter called GRANTOR, for and in consideration of the sum of One Dollar ($1.00) and other valuable consideration to it paid by the CITY OF HUTCHINSON, a Municipal Corporation of the State of Minnesota, hereinafter called GRANTEE, the receipt of which is hereby acknowledged, hereby grants and conveys unto GRANTEE, its successors and assigns, a right-of-way and easement, with • the right to construct, repair, maintain and operate two (2) eighteen inch (18") underground sanitary sewer/waste water treatment mains, together with the right of ingress and egress for access thereto, along, through, and under the tracts or parcels of land lying and being in the City of Hutchinson, County of Mc Leod, and State of Minnesota, described as follows, to -wit: The East 40.00 feet of Lot F and the East 40.00 feet of the South 660.00 feet of Lot A, of Auditor's Plat of the South Half of Section 6, Township 116 North, Range 29 West, Except Lands Heretofore Included in Plats of Record, McLeod County, Minnesota; being a strip of land 40 feet wide and approximately 2300 feet long adjoining the East line of said Section 6, and containing 2.112 acres, more or less. Subject to an easement for an underground electrical trans- mission line, over the East 20.00 feet of the above described premises, by easement dated November 15, 1978 and recorded November 17, 1978 in Book 82 of Misc. on Page 529-532 in the Office of County Recorder, of said Mc Leod County, • Minnesota. its successors and of GRANTEE+ and operate with the right maintain Together remove, renew, main repair, force to construct, waste water treatment assigns, $ewer) from time to time, underground sanitary thereto and said main, adding to cut round water remises, and under9 above-described P which h and under the or other obstructions along, through trees of said said premises any with the use remove from interfere main and safety or force endager the water treatment may sewer/waste useful or round sanitary do anything necessary,• underground and to water main, herein granted, underground of the easement convenient for the use assigns, agrees that for successors and th of itself, its a minimum dep be uto have the GRANTEE, buried so as the surface of utility lines shall line to all of the utility • 36 inches from the top ground. and reserves unto itself, from this easement to insta}l, construct, GRANTOR excepts the right assigns, not limited and including but its successors favilities, and utility lines repair and maintain certain conduits, drain Pipes such A under and across process over, and all to roads, kind whatever, any lines of every rant easements to or Pipe the right to.9 and maintain including construct, repair ment facilities do no ease install, utilit1es to only that such tY other public enjoyment of lines, provided and such utility GRANTEE'S use unto itsel interfere with reserves GRANTOR further enjoy t unreasonably hereby: and ranted right to fully use easement 9 the ranted to GRANTE' assigns, her 9 • its successors and for the easement said premises, except 2 - GRANTOR agrees that it shall not erect any structures, or • other objects, permanent or temporary, except fences, on said strip of land, without the prior written approval of GRANTEE. GRANTEE for itself, its successors and assigns, covenants that it will pay the reasonable value of any crops destroyed and other physical damage done to the property of GRANTOR, its successors and assigns, arising at any time out of the exercise by it of the rights herein granted. GRANTEE agrees to indemnify and hold GRANTOR harmless from any and all liability for damages, costs, losses and expenses, for all injuries or death and all damage to any and all property, by whomsoever owned, resulting from, arising out of or in any way connected with GRANTEE's use of the aforesaid premises for the • aforesaid purposes. GRANTEE agrees to relocate, at GRANTOR's cost and expense, the underground sanitary sewer/waste water force main and underground water main facilities located upon this easement to such other location on GRANTOR's property as GRANTOR in its discretion may require, and GRANTOR agrees to give to GRANTEE a new easement covering the relocated tracts, which said new easement shall be in accordance with the terms and provisions of this easement. In the event the said underground sanitary sewer/waste water force main and underground water main facilities situate upon this • easement shall at any future time be abandoned or cease to be - 3 - automatically and ipso granted shall been hereby easement had never used, the easement though this remove its own cost and expense, facto cease and determine as shall shall- at facilities and and GRANTEE and said granted, its pro deliver of said premises to said premises possession from and deliver P thereupon surrender signso its successors and as GRANTOR' subject to any easements, hereunder are nature rights of ways whatsoever The rights granted any kind or and encumthe property °f ropertY as described• over or across their now existing upon, hereto have subscribed The parties day of 1N WITNESS WHEREOF, seals this names and -- affixed their respective 1987 •CO" MINING AND MANUFACTURING MINNESOTA `r { BY yicsident \ �^ �`. BY A sistant Secretary CITY OF HUTCHINSON By By • - 4 - STATE OF MINNESOTA ) • COUNTY OF RAMSEY ) On this 13th day of Februar 19872 before me, a o�tary Public wit to an or said ounty, personally appeared G. G. Mueller andRo er P. Smith to me known, who being by me duly sworn, t say t at they are t e Vice President and Assistant Secretary, respectively, of Minnesota Mining and Manufacturing Company named in the foregoing instrument and that the seal affixed to said instrument is the corporate seal of said corporation, and that said instrument was signed and sealed in behalf of said corporation by authority of its Board of Directors, and said G. G. Mueller and Roger P. Smith acknowledged said instrument to be the free act and deed of said corporation. K Notary Public • ROSEANN C. DAVID NOTARY PBBLIC-MINMESRA RAMSEY COUNTY MY COMM. EXPIRES AUG. 20, 1991 • STATE OF MINNESOTA • COUNTY OF MC LEDO On this day of , 1987, before me, a Notarblic within an or said County, personally appeared and to me known, who being by me duly sworn, did say that they are the and > respectively, of the City of Hutchinson named in the foFegoing instrument and that the seal affixed to said instrument is the corporate seal of said municipal corporation, and that said instrument was signed and sealed in behalf of said corporation by authority granted by its City Council, and said and - acknowledged said instrument to be the free act and deed of said corporation. Notary Public This instrument was drafted by: 3M Real Estate Department P. 0. Box 33331 • St. Paul, MN 55133 - 5 - ACCEPTANCE The City of Hutchinson, a Minnesota municipal corporation does hereby accept the foregoing grant and easement and the terms and conditions thereof. In witness whereof, the City of Hutchinson has caused this Acceptance to be executed by its Mayor and City Clerk pursuant to authority granted by its City Council. CITY OF HUTCHINSON By Paul ck and, Its Mayor ATTEST: Gary D. Platz, City Clerk STATE OF MINNESOTA) . 'ss. COUNTY OF MC LEOD ) • I, , a Notary Public in and • for said County and State, do hereby certify that Paul Ackland and Gary Plotz, personally known to me to be the same persons whose names are subscribed to the foregoing instrument, appeared before me this date in person and acknowledged that they signed, sealed, and delivered said instrument as their free and voluntary act for the uses and purposes herein set forth. Given under my hand and notarial seal this day of 1987. Notary Public • 0 0 r1 (61Z) "74151C/TY Of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: February 19, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: 1987 Improvements The plans and specifications have been completed for Projects 87-01, 87-07, 87-08, 87-09, 87-10, 87-11, 87-17, 87-21, 87-24 & 87-31. I recommend approval of the attached resolutions calling for a bid date of March 24, 1987. MVP/pv attachments �"/ Marlow V. Priebe Director of Engineering pLia �p SPECIFIC►TI0E5 • RESOL ORapploDSRIRG�TI FOR BIDS RESOLUTION NO. 8465 PROJECT No- 87-01 October 1gth, egged by the council of the ERBAS, P sneer pas Premed Plansand on South Sidecationao oRoberta First �guant to a resolution P er and IPP�e�Ces, Se vol; the City 806 First Addition andf Storm Sever for SVPrO 1986 the ant of Roberts the oonatruction g to the council imprp°� Addition by and specifications pacification COUNCIL �CgISSON, and Second such plans OF and has presented REgOLQED BY CITY TilE�FORE' BE IT to and MINNNOV ifications, a copy of Which 1a attached here OTA: such Plan d sP� rO the official 1 se hereby approved - to be inserted in nt under made a Part hereof, prepare and cause 1n8 of such improvemeblisbed Clerk shall P n the mak ant shall be Pu' Will be The City ant for bids opo The advertises in the 2. shall state that bids an advertigd specifications. done, March 24th,�1 er, 9 7, neWsPaP s an ify the Work to 2:00 Y.K. on t no b y is such aPPrpved Plan Minnesota, and ied b a• for ten days, eider d 9 the coon°igutchinaon, cher and aocomPanthe opened and cons City Rall, the clerk payable to Chambers Of th unless sealed and filed With Council bid bond or certified Will be considered , check, unt of such bid. cash dePoslt, cashier sof the amO 1987• clerk for 10 per cent of February+ Adopted by the council this 24th day Mayor City Administrator 11 • RESOLUTION APPROVING PLANS AND SPECIFICA AND ORDERING ADVERTISEMENT FOR BIDS RESOLUTION N0. 8466 WHEREAS, pursuant to a resolution passed by the council on January 27th, 1987 the City Engineer has prepared plans and specifications for the improvement of: Project 87-07 - Eighth Avenue N.W. from School Road to Colorado Street, Colorado Street from Eighth Avenue N.W. to North Termini by the construction of Gravel Base, Curb and Gutter and Appurtenances; Project 87-08 - Service to All of Block 1 and Lots 1, 2 and 4 in Block 2 and Lots 1 thru 5 in Block 4, All in Plaza Heights Subdivision by the construction of Sanitary Sewer, Watermain, Storm Sewer, Street Grading, Gravel Base and Appurtenances; Project 87-09 - Campbell Lane in Clark's 2nd Addition and Campbell Lake Addition and Woodridge Addition by the construction of Gravel Base, Curb and Gutter and Appurtenances; Project 87-10 - South Roberts Road and Sibley Avenue in Third Addition to Lakewood Terrace by construction of Bituminous Surfacing and Appurtenances; Project 87-11 - Bradford Street in Schmidtbauer's 2nd Addition and Orchard Park let Addition by construction of Bituminous Surfacing and Appurtenances; Project 87-17 - From Dale Street to School Road and on School Road by New School Building Site by construction of Sanitary Sewer Gravity Line, Sanitary Sewer Force Main, Lift Station, Storm Sewer and Appurtenances; Project 87-21 - High Street from Fourth Avenue N.E. to S.H. 7 East by construction of Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances; Project 87-24 - Carolina Avenue from California Street to 150' East of School Road by construction of Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Base and Appurtenances; Project 87-31 - From Les Rouba Parkway to T.H. 7/22 West of West End of Third Avenue N.W. by construction of Storm Sewer and Appurtenances; 0 and has presented such plans and specifications to the council for approval; RESOLUTION NO. 8466 PAGE 2 NOW THEREFORE, HE IT RESOLVED 87 THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for ten days, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:00 P.M. on March 24th, 1987, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 24th day of February, 1987. Mayor City Administrator 0 0 Hutchinson Technology Incorporated (D 40 West Highland Park Hutchinson, Minnesota 55350 Telephone: (612) 587-3797 TWX 910-578-3780 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Homer: Hutchinson Technology Incorporated requests the approval of the City Council to set up two temporary modular offices on our site. The modular offices are of manufactured housing construction. • The units will be located in our South Parking Lot for 6 to 9 months during construction. The attached map shows the proposed location of two modular units. Both units are 24' wide and 56' long. Thank you for your cooperation with this matter. Sincerely, Ricky V. Larson Maintenance Planner RVL:cc 0 REGULAR COUNCIL MEETING employer contribution FEBRUARY 24, 1987 • WATER & SEWER FUND supplies 128.00 Donohue & Associates professional services $35,858.62 Mn. Pollution Control Agency registration fees 50.00 Monitoring Systems Inc. repairs 252.75 Transport Clearings freight charges 32.30 Water Pollution Control Agency dues 115.00 Water Eng. & Management 3 yr. subscription 42.50 Ames Life Assurance CO. March ltd insurance 49.31 American Water Works Assn. dues 24.00 Fadden Pump Co. supplies 15.23 Feed Rite Controls supplies 590.45 Hutchinson Coop gasoline 342.03 Logis computer charges 457.99 Power Process Equipment repairs 345.50 Mid Central Inc. safety equipment 1016.00 Mn. Valley Testing testing 95.00 Physicians Health Plan March med. ins. 998.45 Quades repairs & supplies I64.71 Sun Life of Canada March dental ins. 146.61 PERA employer contribution 275.91 Water Products Co. meters & parts 5587.76 Zef Mfg. Co. chemicals 62.39 *Withholding Tax Acct. employer contribution 464.18 • $ 46,986.69 CENTRAL GARAGE FUND *Withholding Tax Acct. employer contribution $ 65.39 Able Hose & Rubber supplies 128.00 Southwest Battery .Inc. - supplies 92.00 Amex Life Assurance Co. March LTD ins. 6.79 Borchert Ingersoll Inc. supplies 131.64 Crow River Glass Co repairs 42.80 Mn. Mutual March Life ins. 6.51 Physicians Health Plan March med. ins. 257.14 Road Machinery supplies 340.61 Schramm Implement supplies 81.93 PERA employer contribution 38.87 Sun Life of Canada March dental ins. 22.67 $ 1,114.35 //-d • GENERAL FUND *Government Training Service • *Willmar AVTI Adult Education *Dept of Natural REsources *Dept. of Natural Resources *Buffalo Creek Players *McLeod Coop Power Assn. *Withholding Tax Accounts *Dept of Natural Resources *Dept. of Natural Resources *Dept. of Natural Resources Jean Gray Don Anderson Douglas Peterson Mark Schnobrick Barrick Stable Commissioner of Transportation Dalco Dictaphone Flaherty Equipment Corp. Good News Unlimited Hanson & Associates Int'l Assn. of Arson Invest. Int'1 Conf of Bldg. Officials Met Center Metropolitan Fire Equipment McLeod County • Mn. Good Roads Inc. Mn. Council of Airports - Natl Electric Sign Assn. Olsen Chain & Cable Toms Garage Acme Car Wash Amex Life Assurance Co.. Automation Supply Co. Arnold & McDowell Cash Wise Copy Equipment Co. Treasurer County Market Eileen Goeders Great Plains Gopher Sign Co. George Field Government Training Service Hager Jewelry Henrys Candy Co. Home Bakery HCVN Ch. 10 ICMA Retirement K Mart Logis • Mn. Mutual Mp1s Star & Tribune McGarvey Coffee Olsons Locksmith Gary Plotz Peterson Bus Services registration fees $252.00 registration fee 40.00 snowmobile reg. fees 18.00 boat registration fees 61.00 tickets 35.00 electricity 758.24 employer contribution 3127.24 boat registration fees 61.00 snowmobile reg. fees 22.00 ATV registration fees 18.00 APCO seminar 69.50 crime prevention badges 32.33 truck chains 35.00 tree conference 23.78 sleigh ride 50.00 maintenance of beacon 4000.00 repairs 335.62 repairs 483.20 supplies_ 20.83 supplies 1.89 equipment 15.22 dues 37.00 uniform plbg code 30.00 46 tickets 322.00 parts 51.27 legal services as City Attorney 479.00 1987 membership 100.00 membership dues 25.00 sign zoning literature 10.00 parts 27.53 parts 18.90 tokens 30.00 March LTD ins. 598.47 disc 83.82 feb. compensation 2358.92 supplies 58.51 supplies 54.08 dl fees 89.50 jan. supplies 52.75 contract payment 1500.00 supplies 96.01 signs 127.51 bldg. officials conf. 34.60 registration fees 100.00 plaque 28.62 supplies 679.20 supplies 40.45 services on sound system 35.51 employer contribution 150.14 supplies 69.44 computer charges 9111.24 March life ins. 493.52 26 week subscription 40.30 police coffee 154.00 repairs 136.50 coalition of outstate cities conf. 34.15 coach rental 160.00 • • -3- Pitney Bowes Credit Corp. Physicians Health Plan Quades Inc. R & R Specialties St. PaulBook & Stationery Schlueters REfrigeration Schmeling oil Co. Shopko State of Mn. PERA Sun Life of Canada United Bldg. Centers West Pub Co. Zahl Equipment Co. Hutch Coop BOND FUNDS Library Construction Bonds Weston Woods Walt Disney Ed. Media Co. LIQUOR STORE FUND Commissioner of Revenue Withholding Tax Acct. PERA City of Hutchinson Quality Wine & Spirits Ed Phillips &Sons Twin CityWine Co. Quality Wine & Spirits Griggs Cooper & Co. Ed Phillips & Sons mail mach/scale rental 102.00 March med. ins. 10,131.95 repairs 182.75 repairs 745.75 office supplies 537.86 repairs 185.95 oil 13.75 supplies 51.93 maps 82.90 employer contribution 3983.74 March dental ins. 1534.11 supplies 191.92 legal 18.50 parts 71.23 gasoline 2815.29 $ 47,527.42 film strips $ 766.60 educational supplies 2354.58 3121.18 Jan. sales tax $6923.94 employer contribution 287.18 employer contribution 169.17 payroll 4291.70 wine & liquors 2081.73 wine & liquors 4288.43 wine & liquors 1820.60 wine & liquors 935.46 wine & liquors 1395.11 wine & liquors 1891.59 $ 24,084.91 I.- Aly 0 (612) 587.5151 /TY OF HUTCHINSON VASHING TON AVENUE WEST ,HINSON. MINN. 55350 February 11, 1987 G. Barry Anderson City Attorney 101 Main So Hutchinson, MN 55350 �0l0 *400 Dear Attorney Anderson: Please provide your opinion on has we may best interpret Section 3 (Appointments) of the city Personnel Policy, enclosed. 1. Would an immediate relative of an incumbent ootmcilman be prohibited fran part time, temporary, seasonal and full time employment with the city? Or would only sane of these levels of employment be prohibited? 2. May an imed;ate relative of a department head be employed in a department other than the one managed by the relative? 3. Hoa would you define "immediate relative"? (Refer to Section 12.) Thank you. Sincerely, r•. Hazel Sitz Personnel Coordinator •DAVID B. ARNOLD CHARLES R. CARMICHAEL MICHAEL B. L.BARON GARY D. HCDOWELL PAYE KNOWLES STEVEN A. ANDERSON G. BARRY ANDERSON DASIEL J. BERENS STEVEN S. HOGE LAURA K. FRETLAND CHARLES L. NAIL, JR. DAVID A. BRUEOOEMANN JOSEPH M. PAIEMENT February 17, 1987 ARNOLD & McDOWELL ATTORNEYS AT LAW 101 PARR PLACE HUTc HINSON. MINNESOTA 55350 Ms. Hazel Sitz Personnel Coordinator City of Hutchinson 37 Washington Avenue West Hutchinson, Mn. 55350 (912)587-7575 RESIDENT ATTORNEY G. BARRY ANDERSON Re: City Personnel Policy our File No. 3188-87-0001 • Dear Hazel: I am responding to your letter interpretation of Section 3 of you were kind enough to send to 8691 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 846.0000 MN TOLL FREE 600.343-4649 S0I SOUTH FOURTH STREET PRINCETON, MINNESOTA 66371 (612)309-2214 714 TENTH STREET EAST GLENCOE, MINNESOTA 98339 (els) Be4-9111 of February 11, 1987 regarding the City Personnel Policy which me. As I understand it, your letter raises two points of inquiry. First, to what extent, if any, is an immediate relative of an incumbent member of the Council prohibited from employment with the City and second, whether an immediate relative of a depart- ment head may be employed in departments other than the one managed by the relative. An answer to your questions must begin with analysis of Section 2 of the City Personnel Policy. Note that specifically excluded from the policy are "other employees not regularly employed in permanent positions. The language of Section 2 goes on to dis- cuss and define employees in permanent full-time positions and employees in permanent part-time positions. Although the policy does not specifically so state, a reasonable interpretation would be that the policy applies to permanent employees, whether full or part-time. By exclusion, it would not apply to temporary or seasonal employees. • An immediate relative of a member of the Council would not be prohibited from temporary or seasonal employment with the City. Section 3 dealing with appointments, while it does provide "in no case shall an immediate relative of an incumbent Councilman be appointed to the municipal service," must be viewed as sub- servient to Section 2 which effectively takes temporary and . 0 Ms. Hazel Sitz February 17, 1987 Page #2 seasonal employees from coverage under the policy. In response to your second inquiry, it is our conclusion that the language in Section 3 which reads "no member of a department head's immediate family shall be appointed as a subordinate employee within that department" does not forbid employment by that family member in some other department within the City. Finally, the reference to immediate family in Section 12 appears to be consistent with the customarily accepted definition of immediate family, i.e. husband, wife, son, daughter, father, mother, sister, brother, father-in-law and mother-in-law. Technically, that definition of immediate family applies only to Section 12, however, it is the definition that would most probably be used for other sections of the Personnel Policy as well and may be treated as such. If you have any questions in connection with this opinion, feel free to contact me. a Thank you. Ver5BryAnder urs, ARNWEL '1/7--�- C�. on GBA:lm 0 • • NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL Lucille Arlt FOR YOUR INFORMATION DATE ADDRESS '612 - 2nd Ave. So., Hutchinson JOB TITLE Senior Activities Supervisor SUPERVISED BY Barb Haugen, Bruce Ericson EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL (half time) PAY RATE Grade III COMMENTS Replacing Septanber Davidscn who has resigned THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DETIOTMEN"EAD PERSONNEL COORDINATOR CITY A INISTRA CITY OF NUTCHINsON I:G[rlg I LeAnn King EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE February 6, 1987 ADDRESS 116 Monroe, Hutchinson SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME PAY RATE T1 COMMEN X PART TIME OR SEASONAL • THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. ,ftPAkjHENT HEAD PERSONNEL COORDINATOR CITY ADMINI.`STRATft 0 January 1987 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer BUDGET INCOME BUDGET INCOME MTD YTD BUDGET alance $ 70' 179.87 $ 70, 179.87 1W FOR YOUR INFORMATION Receipts: Basic State/Federal Aid 42,000.00 42,000.00 205,000.00 Big Stone County 5,484.25 5,484.25 21,937.00 *Chippewa County 18,461.25 18,461.25 *73,845.00 Kandiyohi County 24,542.00 24,542.00 98,168.00 McLeod County 15,748.00 15,748.00 62,995.00 Meeker County 15,556.75 15,556.75 62,227.00 Swift County 8,640.00 8,640.00 34,560.00 Appleton 2,326.25 2,326.25 9,305.00 Benson 4,652.25 4,652.25 18,609.00 Glencoe 5,761.00 5,761.00 23,044.00 Graceville 892.00 892.00 3,568.00 Hutchinson 12,578.50 12,578.50 50,314.00 Kerkhoven 997.00 997.00 3,988.00 Litchfield 9,534.75 9,534.75 38,139.00 Ortonville 2,943.25 2,943.25 11,773.00 Willmar 20,080.00 20,080.00 80,320.00 Bird Island 6,659.00 *Dawson 2,306.75 2,306.75 * 9,227.00 Hector 1,519.25 1,519.25 6,077.00 2,684.00 2,684.00 *10,736.00 •*Madison Renville 1,811.50 1,811.50 7,246.00 Cash Receipts 4,154.61 4,154.61 48,000.00 Gifts 40.00 40.00 2,000.00 Interest 567.13 567.13 8,000.00 Reimbursements (local gov't) *Chippewa County 8,007.00 8,007.00 *32,028.00 *Dawson 1,368.00 1,368.00 * 5,472.00 *Madison 875.00 875.00 * 3,500.00 Benson (materials only) 1,500.00 Other Reimbursements 279.63 279.63 5,401.00 Other Total Receipts 213,810.12 213,810.12 943,638.00 Other funds Glencoe Fund 3,742.00 KCWL 1,786.00 TOTAL RECEIPTS & BALANCE: $283,989.99 $283,989.99 $949,166.00 • Page 1 (OVER) January 1987 PIONEERLAND LIBRARY SYSTEM TREASURER'S REPORT (Continued) EXPENDITURES: SUPPLIES AND PRINTING. 1,355.61 1,355.61 6.78% 20,000.00 PROMOTICNAL AND PROGRAMMING _ 45.00___ MTU YTD Y OF EXP_ CURRENT 126.93 126.93 EXPENU17URES EXPENDITURES TO EST BUO* 75.24 ACCT GRIUP... .00 .00 .00% .00 LIBRARY 250.00 1 N S UR AN CE1,583.10 - - -- --_-_- ____ 19583.10 20.04% PERSONAL SERVICES - --_- - - ADS ANO LEGAL NOTICES .00 _ --.00 _ .00% -----90.00 SALARIES AND MAGES .00 51.1?3.19 51.123.19 8.16% 626,294.00 TIL ALTH INSURANCE 225.00 1,441.04 1,441.04 6.77% 21,300.00 HEALTH INSURANCE - DEUUCTPgLF - _-7.50% .00% 26..74 262.74 8.21% 39200.00 RETIREMENT INSURANCE 42,840.00 4,462.04 49462.64 7.97% 56,000.00 ACLT GROUP... 57,209.61 57,289.61 6.11% 706,794.00 MATERIALS CIOOKS - AUULT 9,546.55 9,546.55 16.65% 57,313.00 BUOKS - CHILDREN 2,125.19 2,125.19 13.28% 16,000.00 GENERAL REFERENCE 4,290.50 4,290.50 71.51% 6,000.00 PERIODICALS 445.17 445.17 2.12%_ 219000.00 PAMPHLETS .00 .00 .00% 300.00 SMIFT COUNTY MATERIALS 142.25 182.25 .00% .00 SENSON LIBRARY MATERIALS 176.90 176.90 11.79% 1,500.00 8MM E IOMM FILMS 2,600.00 2,600.00 66.67% 39900.00 VIDEO DISCS C TAPES 46.75 48.75 1.02% 4,60U.00 AUDIO DISCS AND TAPES _ _ .00 .00 __. .00Y 100.00 SLIDES AND FILM STRIPS .00 .00 .00% 250.00 MICROFOkMS .00 .00 .00% 100.00 _ BINDING_ _.__._... . _ _ _ _. _ _.__. _ 221.41 __. 221.41 ------ 23.31X___ 950.00 ACCT GROUP... 19.636.72 19,.636.72 17.50% 112,235.00 CATALOGING __OLLC_ AND OTHER CHARGES__..______ _ .3,301.00__-- 3,301.00_ ___ 18.34% 18.000.00 COY VENDOR CHARGES 596.87 596.87 _ 5.59% 109671.00 ACCT GROUP... 3,897.67 3,897.37 13.60% 28,671.00 TCLES- _ _YEH OPERATION AND MAINTENANCE 1.321.66 1,321.66 8.81% 15,000.00 INSURANCE .00 .00 .00% 19500.00 AMORTIZATION-_______ .00 _- _ - _ .00 _ .00% 4,00 Aft ACCT GROUP ... 1,321.66 1,321.66 - _._--__ 6.45% 20,50 COMIMUNTCATTON TELEPMNE_ANO LINE CHARGES 763.45 _.. 763.45 8.98%______ 5,500.00 TERMINAL MAINTENANCE .00 .00 .00% 1.400.60 POSTAGE AND SHIPPING 777.17 777.17 9.71% 8000.00 ACCT GROUP... 1,54J.62 1,540.62 8.61% _ 17,900.00 EQUIPMENT NEW EQUIPMENT .00 .00 .00% 2,000.00 A/V_EQUIPMENT _._ .. .00.. .00 _ .00% 700.00 MAINTENENCE AND CONTRACTS 1,343.29 1.343.29 Il.l9% 12,000.00 ACCT CROUP... 1,343.29 1,343.29 9.14% 14,700.00 OTHER CUSTODIAL SUPPLIES AND EQUIPMENT 4 6. 99 46.99 4.70% 1,000.00 SUPPLIES AND PRINTING. 1,355.61 1,355.61 6.78% 20,000.00 PROMOTICNAL AND PROGRAMMING _ 45.00___ 45.00_ 9.00%_ 500..00 MILEAGE AND MEETINGS - STAFF - 126.93 126.93 2.31% 5,500.00 •"ILEAGF AND MEETINGS - TRUSTEES 75.24 75.24 2.35% 3,200.00 PROF. MEMBERSHIPS ITRUSTEESI _ .0O_ _. _ .00 .00% 250.00 1 N S UR AN CE1,583.10 - - -- --_-_- ____ 19583.10 20.04% 79900.00 - --_- - - ADS ANO LEGAL NOTICES .00 _ --.00 _ .00% -----90.00 AUDITING .00 .00 .DO% 1,200.00 BOOKKEEPING___-_____ ____ _ _ 225.OD ------.DO- 225.00 39000.00 CONTINUING EOUCATIOH .DO .00 - _-7.50% .00% 200.00 -ACCT GROUP... 3,457.87 39457.87 8.07Y 42,840.00 SPECIAL GLENCOE FRIENDS, 1983 KCML SALARY STUDY_ AUTOMATION FUND fLOCALI AUTOMATION GRANT (STATE) THE RAYMOND PROJECT ACCT GROUP... ORG. TOTAL... _ _--- .00_-- .00----_.00%.__ - .00 .00 .00% __..00 .00__-_--.00%___ .DO .00 .00% .00 .00 .00% .00 .00 .00% .00 .00 .DO% 88,487.64 88,487.64 9.32% ENDING CASH BALANCE $195,502.35 $195,502.35 Page 2 3,742.00 1,786.00 - __-.DO .00 .00 D 5,52 949,16 HUTCHINSONIFIRESDEPARTMENT FOR YOUR WFORMAT101V REGULAR MEETING Monday, February 2, 1987 The meeting was called to order at 7:35 pm. Minutes of the previous meetings were read and approved. Gary Henke reported we have collected over $7,000.00 from the dance so far. Expenses have not been tabulated totally yet. Ted Neumann has withdrawn his application for membership. Craig Riener and Kevin Piehl have applied for membership. They will be investigated in February and voted on at the March meeting. Lyle Labraaten reported on our choice of places and dates for the annual banquet. Motion was made and seconded to have the banquet at the Country Club on the earliest possible date in May or the last Saturday in March. Motion passed. Chief Henke reported on the rural number system. The cost to replace the old numbers is $10,917.05. Another option would be to name all the roads in alphabetical order and make residents responsible for their house number. The reading of the bills was suspended until the March meeting. The following fire runs were approved: Fire Runs 1/5 Drill/Meeting 1/7 Legion 1/8 Haag 1/9 Goebel's 1/10 Rawson 1/12 Drill 1/14 Acoma Twsp.-Grass 1/16 Christensen 1/19 Drill 1/29 Goebel's 1/29 Reidel 1/31 Rescue 1/31 Hall Gary Henke made his annual Treasurer's report. It was accepted unanimously. Motion was made and seconded to allow our fire trucks to be in the Water Carnival Parade. Motion passed. Motion was made and seconded to table the vote on Ron Robinson and Rob Carlson until the March meeting. Motion passed. There was considerable discussion regarding the purchase of a dry suit to go with the one Pro -Maintenance wants to donate. Motion was made and seconded to get prices and report them at the March meeting. Motion passed. FIRM conference will be in Hutchinson this year. interested. See Randy if you're Brad Emans suggested the we look over the trucks. There is alot of new equipment. Fire Department Minutes 2/2/87 Page 2 Motion made and seconded to purchase the flashlights that the officers i recommended. Motion passed. Meeting adjourned at 8:32 p.m. Respectfully, Mark Christensen Secretary 01 • 0 M MINUTES HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION MEETING SPECIAL MEETING Monday, February 2, 1987 The meeting was called to order at 6:30 p.m. FOR YOUR INFORMATION W Charles Becker and Tim Hacker returned with figures for the proposed $100,000.00 investment. There was a lengthy discussion on where we should invest it. A motion was made and seconded to leave the money at IDS and put it in a 1 year CO at 6.4%. Motion passed. The meeting was adjourned at 6:52 pm. and re -convened at 7:02 pm. at the American Legion. Minutes of the previous meetings were read and approved. Gary Henke gave his annual Treasurer's report. to accept his report. Motion passed. The meeting was adjourned at 7:27 p.m. Respectfully, Mark A. Christensen Secretary Motion was made and seconded MINUTES HUTCHINSON FIRE DEPARTMENT OFFICER'S MEETING Monday, February 9, 1987 The meeting was called to order at 8:57 p.m. FOR YOUR INFORMATI #238 will be left with water and used only for grass fires. Randy talked about his plans for the 1 hour drill before the monthly meeting. It will be set up on a modular basis for training. Rope tiering, SCBA, pump operation, ladders, etc., will be part of this training. Brad reported that George Field is doing much better. The committee to refurbish #237 is Jan Burks, Craig Almquist, Ed Homan and Brad Emans. Please write down your suggestions and give them to the committee. Brad read a letter from Dale McLain regarding the retirement rings. We have used the initial 10 rings that we purchased. It was suggested we look into how many will be retiring in the near future. The motion was made tbbt we recommend purchasing 10 rings under Dale McLain's specifications. Seconded, the motion passed. The meeting was adjourned at 9:19 p.m. Respectfully, Mark A. Christensen Secretary Ll r] ADMINISTRATIVE U P DATE I FEBRUARY 10, 1987 CITY OF HUTCHINSON ISSUE NO.3/87 GOVERNOR PERPICH'S PROPOSAL TO CUT TRANSIT FUNDING 61% IN 1988-89 BIENNIUM The City's Hutchmobile could be significantly affected if the Governor's 61% proposed cut in non -metro funding receives approval (see attached letter dated 2-5-87). One of the most effective recommendations is a "local passenger/user letter writing cam- paign." This strategy was very effective in other outstate cities. Please provide direction if you would like staff to initiate and promote such a campaign. (Also see suggested bus poster attached.) TIME TABLE ON SIGNALIZATION OF HWY. 7/SCHOOL ROAD qetper the request of Marlin Torgerson, I contacted DOT project representative, Gene rum. He reported the signalization was contracted to Quade's, and he advised me to make a direct telephone contact. I was referred to Randy at Quade's. Randy informs me that the "spring thaw" must arrive before the remaining underground and hookups can be completed. Specifically, the general contractor got a time extension last fall from DOT, thereby causing them delays in getting the underground installed before freeze. COST OF SECOND OPINION ON COMMERCIAL/AIRPORT APPRAISALS The two cost estimates for a second opinion are attached. Based on cost and the excellent reference on the appraiser from Attorney Barry Anderson, I would conclude the City's best choice is ,Tames Robinson. PLASTIC PIPE FORCEMAIN Please be advised that Mr. Nightingale of J -M Manufacturing Company may be present to respond to Donohue's correspondence that was in your Council packet. ADDITION TO WEDNESDAY'S WORKSHOP - ATTENDANCE AT WORKSHOP I understand Skip Quade wants to meet with the City Council regarding the electrical spe- cifications of the proposed wastewater plant. As per Councilmen's request, I have added this to Wednesday's agenda. See attached. tom time I have only four directors who can attend Wednesday's meeting, namely, Dean, omer, Bruce and Ken. Two directors are gone and two are sick. The Mayor has indicated he would like to, nevertheless, meet and get started. MINNESOTA PUBLIC TRANSIT ASSOCIATION DATE: February 5, 1987 TO: All Transit Providers Keeping Minnesota on the MOVE FROM: Dave Tripp, MPTA President Governor Perpich has released his F.Y. 1988-89 biennium budget and he has taken a BTG AZE to state funding of public transit. Never before since the State began sharing the financial responsibilities of public transit in 1975, has a Governor recommended such a severe and dramatic transit funding cut and philosophical change regarding the partnership responsibilities of our citizens' mobility. Although many legislative members are skeptical of the Governor's tax/spending proposals, it is of absolute and critical importance that we begin a united charge to SOLIDLY convince all legislators of the benefits Minnesota receives from transit mobility and the need for the state to continue its partnership responsibilities. Briefly the dollar figures look like this: 0 Current Governor's 86-87 Biennium Agency Request Recommendation Metro (RTB) $41 307 000.00 $55,490,800.00374,800.00 0 Non-Metro (MnDot) 11,608,200. 1 4b@:09� $4,530, 0� 14 The Governor's budget represents a A% reduction from existing Metro funding levels and a 61% reduction from existing Non -Metro funding levels. And we must not forge'f" that r nsit rece ve funding reduc- tions of $4.1 million for Metro and $1 million for Non -Metro! There are several immediate actions everyone needs to take: 1). Call your local legislators and make an appointment to visit with them either at your home district or at their Capital offices on Tuesday, February 17. Make sure you extend the invitation to that evening's MPTA Legislative Reception. 2). Your attendance at the February 17 MPTA Legislative Reception is critically important. If your legislator is there, and you are not, then you can imagine the negative impression your absence r� will create. \% 3). Begin working with your local finance administrators to determine what the impacts will be to your city or agency with the Gover- nor's new tax proposals. How has you city and your transit service been affected by the loss of Federal General Revenue Sharing? How will your city or agency handle the loss of Local Government Aid, Homestead Credit, and Transit Assistance. We will need to know the specific impacts of transit funding reductions on your transit service. 4). Begin a massive passenger and user agency letter writing and • telephone campaign. Enclosed are p- -.ter , for your buses; if you need more, please call me. Also, r dosed is a half -page notice • which you need to complete regardl: your transit office address and your legislators' office telephone numbers. Make enough copies of the half -page notice so that your drivers can hand one to every passenger. When you receive the various original written letters, make enough copies for distribution to your State Representative(s) and Senator, your one U.S. Congressman and two U.S. Senators, and a copy for MPTA. Be sure that user agencies (senior activity centers, developmental achievement centers, elderly housing centers, schools, A.V.T.I.'s, Universities, etc.) receive the half -page notice and are encouraged to make their concerns and voice known. te;islators have stated that they do not hear from enough ci.tizer.s regarding public transit - we all must insure that throughout this entire state a loud and serious outcry is heard from voting transit passengers that they want and need public transit and will not stand for a reduction in their mobility. The MVEI' (Motor Vehicle Excise Tax) transfer is extremely important for transit. With the Governor's funding reduction proposals, it becomes an even more critical funding source. Keep stressing to your legislators the need for MVET dedicated finding for Minnesota's highway and transit needs. • MPTA will be holding the following meetings for Metro and Non -Metro transit providers and interested agencies: Non -Metro: Tuesday, February 17, 5:00 p.m. at the Penthouse Room, Minnesota Science Museum (location of MPTA Legislative Conference). MnDot will provide an update on the Governor's budget recommendations and MPTA will discuss legislative realities and strategies. Metro: Friday, February 20, 8:30 a.m. at Courage Center, 3915 Golden Valley Road, Golden Valley. Senator Steve Novak will address the impacts on the Metro area of the proposed transit budget with participation from the Regional Transit Board. Enclosed is a copy of the MPTA Telephone Tree which will he used from time to time throughout the legislative Session. Also enclosed for all Non -Metros is a map of how to get to the Minne- sota Science Museum for the MPTA Legislative Reception. A convenient, free parking lot is on Cedar Street between lUth and llth. • Should you have any questions whatsoever, please call me. Otherwise we'll be updating you at the February 17 and 20 meetings. Write Now.. Or Walk Later This bus might stay parked tomorrow if our Minnesota legislature and our U.S. Congress appy serious budget cuts for public transit programs. While we are constantly searching for ways to improve our efficiency, fares might go up to uncomfortable levels and parts of your bus service may suffer cutbacks or even disappeaaz If that sounds outrageous to you, tell your state and federal lawmakers about it. Write a "Dear lawmaker" Leiter explaining why your bus transportation is important to you and mail it to your local bus system: We'll make the copies and distribute them to your state and federal lawmakers. WRITE NOW, BEFORE ITS TOO LATE. Sponsored by die Minnesota Public TmW Aswraatm 0 C] 0 rA • • February 6, 1987 Mr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 EkAh RE: Cost Estimate to Appraise Two Airport Expansion Parcels and to Review Some Others Dear Mr. Plotz: RECEIVED v BY cod LZ Per our telephone conversation today, I wish to state in a letter the cost estimates we discussed on the telephone. You indicated that two of the parcels, owned by Plaisance and Schmidtbauer, will require complete appraisals. Those I can complete at a cost of $750.00 each. You indicated you would need this work completed within 60 days. I see no difficulty in completing these assignments by the end of March, 1987. You also indicated that there may be a need to review and possibly adjust the damage estimates made by the Department of Transportation appraiser, a Mr. Otterstatter. I am prepared to review these appraisals and to inspect and photograph these parcels when I work on the Schmidtbauer and Plaisance properties. I would be able to prepare damage adjustment estimates on these seven parcels at a cost not to exceed $500.00. However, I wish to state that this cost would in no way provide you with a complete appraisal of these seven parcels. Should it be necessary for you to enter into condemnation on any of these seven parcels, the cost to do this work would be between $600.00 and $750.00 per parcel. This assumes that I be given word to proceed on this additional work reasonably soon so that the information upor. which I has-- the Schmidtbauer and Plaisance values would still be current. My professional hourly rate is $75.00 including travel time; in addition, I charge mileage at $30.00 per mile. This rate would apply to any consultation necesary after the completion of the first two appraisals and the review of the seven others. It would also apply to any commissioner hearings or court testimony. I trust, Mr. Plotz, that this letter sufficiently outlines my estimates to complete this appraisal work. If you have any further questions, do not hesitate to give me a call. I am now making appraisal James K. Robinson, MAI • Barbara J. Jackowell • Terri L. Jensen 115 South Broad Mankato, Minnesota 56001 (507) 345.6260 CAME Plotz Letter Page 2 r completion commitments as of about the first week you require this work to be done by the first of to let me know within the next couple of weeks. Sincerely, es K. Robinson, M.A.I. JKR/dsh of March. Therefore, if April, I would urge you J • ��pNESpTq Ofd �2s yo Minnesota a Department of Transportation Transportation Buildingzj- ;Fyr St. Paul. Minnesota 551 5 �� er r r 'i �t Phnnc - February 3, 1987 Mr. Gary D. Pol tz City Administrator 37 Washington Ave. West Hutchinson, MN 55350 v i Subject: Request for cost estimates to obtain second opinion on com- mercial analysis/comparables on Hutchinson Airport Appraisals Dear Mr. Plotz: in response to your letter of January 30, 1987, E.B. Lindberg contacted William Weber of Jensen Management Service, Inc., Luverne, Mn, and outlined the problem under discussion. A list of Mr. Weber's apprai- sal qualifications is included. • Mr. Weber stated that he could complete "before" and "after" appraisals on the two properties discussed, that owned by Richard Schmidtbaver and that owned by Phillip Plaisance, by April 1, 1987. The cost to the city of both appraisals will be $2,500.00. If you agree that Mr. Weber's services would be helpful, it might be prudent to contact him as soon as possible to arrange a meeting with you and Mayor Ackland. That will give you the opportunity to provide Mr. Weber with some of the background necessary to arrive at an equitable eval- uation of the acquisitions. Sincerely, E.R. us afson Manager, Valuatio Unit CC: R.J. Dinneen RG/st An Equal Opportunity Employer _OW9 r� GLENN A. JENSEN, ARA SR/WA WILLIAM V. WEBER EDUCATION: JENSEN MANAGEMENT SERVICE, INC. Management - Consultations - Appraisals 114 EAST LINCOLN, LUVERNE, MINNESOTA 56156 PHONE 507 283-2391 QUALIFICATIONS OF APPRAISER William V. Weber Office - 114 East Lincoln Street Res. - 119 S.E. Park Street Luverne Public Schools - 4 yrs. Vocational Agriculture Nettleton College: Sioux Falls, South Dakota - Degree in Accounting 1978 North Dakota Basic Rural Appraisal School 1981 Kansas Advanced Rural Appraisal School Both of the aforementioned Schools sponsored by the American Society of Farm Managers and Rural Appraisers 1982 American Society Report Writing Seminar EXPERIENCE IN AGRICULTURAL AREAS: Raised on a farm in Rock County, Minnesota Five years as an Active FFA member and Participant in judging and educational activities Associated with Jensen Management Service (part time since 1975, full time since 1976, and one of the principals since 1978.) President of Jensen Management Service, Inc. since 1985 Served as co -consultant to Rock County Commissioners on proposed drainage project. APPRAISAL EXPERIENCE; • H.M.JENSEN Testified as expert witness before Court appointed Commissioners Testified as expert witness before District Court Assisted in approximately 400 appraisal reports made by Associate in Jensen Management Service, Inc., Glenn A. Jensen, a designated ARA SR/WA Completed over 400 appraisals under supervision of Firm's Senior Appraiser Completed Sales Studies for major utility companies Conducted Impact Study of highway improvement on adjoining farmland CLIENTS REPRESENTED; U. S. Fish and Wildlife service Minnesota Department of Natural Cooperative Power Association - Northern Natural Gas Company Internal Revenue Service Cottonwood County, Minnesota Various Individuals, Agencies, PROFESSIONAL MEMBERSHIPS MAINTAINED; 5/86 Resources United Power Association Attorneys, Estates, and Corporations American Society of Farm Managers and Rural Appraisers South Dakota Association of Farm Managers and Rural Appraisers Minnesota Farm Managers and Appraisers, Inc. International Right -of -Way Association • 0 I 0 AGENDA SPECIAL COUNCIL MEETING/WORKSHOP FEBRUARY 11, 1987 I. Reports of 1986 Accomplishments And 1987 Goals 5:30 P.M. - Recreation Director 5:45 P.M. - Police Chief 6:00 P.M. - Streets/Water/Wastewater 6:15 P.M. - Building Official 6:30 P.M. - Finance Director • II. Consideration Of 1987 Priorities - City Administrator III. Discussion With Skip Quade On Specifications (Electrical) For Proposed Wastewater Treatment Plant IV. Adjournment is