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cp09-08-1987 cHUTCHINSON CITY CALENDAR WEEK OF September 6'T O September 12 f 19F7 WEDNESDAY -9-- 10:00 A.M. - Directors Mee at City Hall 7:00 P.M. - Budget Meeting at City Hall I SUNDAY -6- MONDAY -7- L A B O R D A Y City Offices Closed THURSDAY i FRIDAY 3' TUAY Classes start Tuesday, Sept. 8 7:30 P.M. - City Council Meeting at City Hall SATURDAY • I AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 8, 1987 1. Call to Order - 7:30 P.M. 2. Invocatiion - 3. Consideration of Minutes - Regular Meeting of August 25, 1987 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - August 1987 2. Hospital Board Minutes of July 21, 1987 3. Parks & Recreation Board Minutes of July 29 1987 4. Tree Board Minutes of August 5, 1987 (b) Appointment of Roger Haggenmiller to Parks & Recreation Board (c) License Applications By Peter Adams, dba Sodbuster Saloon 1. Cigarette License 2. On -Sale Aon -Intoxicating Malt Liquor License 3. Off -Sale Aon -Intoxicating Malt Liquor License Action - Motion to order report and minutes filed, issue license(s) and ratify appointment 5. Public Hearing - 8:00 P.M. (a) Improvement Project No. 87-37 Action - Motion to close hearing - Motion to reject - Motion to approve plans and specifications and advertise for bids September 21, 1987 at 2:00 P.M., and to waive readings and adopt Resolutions No. 8604 and No. 8605 6. Communications, Reauests and Petitions (a) Consideration of Request for Street Light On South End of Kay Street Action - Motion to reject - Motion to approve and refer to Utilities (b) Petition for Completion of Sanitary Sewer In Oakwood Addition Action - 1 A CITY COUNCIL AGENDA - SEPTEMBER 8, 1987 (c) Consideration of Request for Hutchmobile Driver to Attend Defensive Driving Course Action - Motion to reject - Motion to approve 7. Resolutions and Ordinances (a) Resolution No. 8606 - Resolution Authorizing Release And Accepting Pledged Securities from First State Federal Savings & Loan Association Action - Motion to reject - Notion to waive reading and adopt (b) Resolution No. 8607 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Notion to waive reading and adopt 8. Unfinished Business (a) Consideration of Recommendation by Police Civil Service Commission to Approve Hiring Part -Time Police Clerk (DEFERRED AUGUST 25, 1987) Action - Motion to reject - Motion to approve hiring clerk (b) Consideration of Rezoning from R-2 to C-2 Property Located at 29 Fourth Avenue NW, 35 Fourth Avenue NW And 402 Main North with Favorable Recommendation of Planning Commission (DEFERRED AUGUST 25, 1987) Action - Motion to reject - Motion to approve and waive first reading of Ordinance No. 8/87 and set second reading September 22, 1987 9. NEV BUSINESS (a) Consideration of Purchasing Terminal Equipment for Police Department Action - Motion to reject - Motion to approve purchase (b) Consideration of State Aid for Airport Maintenance And Operation Action - Motion to reject - Motion to approve and enter into agreement and waive reading and adopt Resolution (c) Consideration of Purchase of Closed Circuit TV System for New Police Facility Action - Motion to reject - Motion to approve purchase and award bid (d) Consideration of Purchase of Software for Outpatient Abstracting System At Hutchinson Community Hospital Action - Motion to reject - Motion to approve purchase 2 I CITY COUNCIL AGENDA - SEPTEMBER 8, 1987 (e) Consideration of Ordinance Codification Proposal(s) Action - (f) Consideration of Leaf Composting Project Action - (g) Consideration of Monitoring Agreement with Electro Watchman, Inc. for Vastewater Treatment Plant Action - Motion to reject - Motion to approve and enter into contract 10. Miscellaneous (a) Communications from City Administrator 11. Claims Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Ad ournment CLOSED MEETING - Discussion of Lund Easement 3 x11UTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 25, 1987 1. The meeting was called to order by Mayor Ackland at 7:30 P.N. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, and Pat Mikulecky. Absent: Alderman Marlin Torgerson. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson, 2. INVOCATION The invocation was given. 3. MINUTES The minutes of the regular meeting of August 11, 1987 and bid opening of August 18, 1987 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BURNS MANOR NURSING HOME BOARD MINUTES OF JULY 23, 1987 • 2. PLANNING COMMISSION MINUTES OF JULY 21, 1987 3, FINANCIAL REPORT FOR JULY 1987 (b) APPOINTMENTS 1. PARK A RECREATION BOARD - PEGGY SHAFFER 2. NURSING HOME BOARD - KAY PETERSON 3. AIRPORT COMMISSION - DAVE SKAAR The notion was made by Alderman Mlinar, seconded by Alderman Carls, to order the report and minutes filed and ratify the appointments. Motion carried unanimously. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED REFUSE RATE FOR SENIOR CITIZEN Alderman Nikulecky moved to approve the request for reduced refuse rate. Notion seconded by Alderman Carls and unanimously carried. (b) DISCUSSION OF CONDEMNATION, ASSESSMENTS 8 PARKING ON HIGHWAY 15 AND SOUTH GRADE ROAD (REQUESTED BY JAMES DEMEYER) Mr. James DeMeyer appeared before the Council regarding his concern of the property owned by the Lunds and the City action for condemnation. I CITY COUNCIL MINUTES - AUGUST 25, 1987 It was agreed that negotiation would continue between the Lunds, the City Attorney and City Engineer. No action was taken. (c) CONSIDERATION OF REQUEST TO WAIVE BUILDING PERMIT FEE FOR JOSEPH R. PAFFEL Following discussion, Alderman Xikulecky moved to waive the building permit fee. Motion seconded by Alderman Carls and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 6/87 - ORDINANCE EXTENDING CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORIES BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON Alderman Xikulecky moved to waive second reading and adopt Ordinance No. 760. Motion seconded by Alderman Xlinar and carried unanimously. (b) ORDINANCE NO. 7/87 - ORDINANCE AMENDING SECTION 715:10, SUBDIVISION 1 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON RELATING TO ANGLE PARKING AREAS The motion was made by Alderman Xlinar, seconded by Alderman Xikulecky, to waive second reading and adopt Ordinance No. 761. Motion carried unanimously. (c) RESOLUTION NO. 8600 - RESOLUTION FOR PURCHASE Alderman Mikulecky moved to defer to the next meeting for further re- view. Motion seconded by Alderman Xlinar and unanimously carried. (d) RESOLUTION NO. 8601 - RESOLUTION REQUESTING TRANSFER OF FUNDS FROM BONDS OF 1987 TO GENERAL FUND FOR REIMBURSEMENT OF ENGINEERING AND ADMINISTRATION FEES The motion was made by Alderman Mikulecky, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8601. Motion carried unani- mously. (e) RESOLUTION NO. 8599 - RESOLUTION ACCEPTING PLEDGED SECURITIES FROX FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION Alderman Mlinar moved to waive reading and adopt Resolution No. 8599. Motion seconded by Alderman Mikulecky and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ENCLOSED HANGAR FOR C.A.P. PLANE (DEFERRED AUGUST 11, 1987) Following discussion, Alderman Xlinar moved to defer. There was no E i CITY COUNCIL MINUTES - AUGUST 25, 1987 second, and Alderman Mlinar amended his motion to remove the 'itex,_from . the agenda until the Airport Commission presented a recommendation. Notion seconded by Alderman Mikulecky and carried unanimously. (b) CONSIDERATION OF RECOMMENDATION FOR BIDS FOR WATER DEPARTMENT TRUCK (DEFERRED AUGUST 18, 1987) Following discussion, the notion was made by Alderman Caris'seconded by Alderman Xikulecky, to approve awarding the bid to Wigen Chevrolet for $9,548 for a 1988 full-size pickup truck. Notion carried unani- mously. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR CONSTRUCTION PROJECT TO ALLEVIATE STORMWATER RUNOFF PROBLEM AT 37 FIFTH AVENUE NORTHWEST It was reported that the Maplewood Academy stormwater'runo€f went into the rear yard of property at 37 Fifth Avenue Northwest. The City Engineer suggested an improvement to correct the problem. Following discussion, Alderman Nlinar authorized the City Engineer to move ahead with a report and drawings for improvement project; No. 87-37 on Fifth Avenue Northwest, to set a public hearing for September 8, 1987 at 8:00 P.M., and to waive readings and adopt Resolutions No. 8602 and No. 8603. Notion seconded by Alderman Nikulecky and unanimously carried. (b) CONSIDERATION OF RECOMMENDATION BY POLICE CIVIL SERVICE COMMISSION TO APPROVE HIRING PART-TIME POLICE CLERK The notion was made by Alderman Carls, seconded by Alderman Niinar, to approve the hiring of the part-time police clerk as recommended by the Police Civil Service Commission. Following discussion, the notion unanimously failed. Alderman Carls moved to refer the recommendation back to the Police Civil Service Commission for proper format of three names in accordance with State Statute. Motion seconded by Alderman Mikulecky and carried unanimously. RECESS: The City Council adjourned at 9:05 P.M. for a 10 minute recess. (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON PUBLIC SCHOOLS WITH FAVORABLE RECO NNE NDATION OF PLANNING COMMISSION Following discussion, the notion was made by Alderman Carls, seconded • by Alderman Mlinar, to approve the permit and waive reading and adopt Resolution No. 8594. Motion carried unanimously. 3 CITY COUNCIL MINUTES - AUGUST 25, 1987 (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TERRY FROEMMING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mikulecky moved to approve the permit and waive reading and adopt Resolution No. 8595. Motion seconded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF VARIANCE REQUESTED BY BERNIE KNUTSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to approve variance and waive reading and adopt Resolution No. 8596. Motion carried unanimously. (f) CONSIDERATION OF REZONING FROM R-2 TO C-2 PROPERTY LOCATED AT 29 FOURTH AVENUE NW, 35 FOURTH AVENUE NW AND 402 MAIN NORTH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mayor Ackland stated there was a request to defer this item to the Sep- tember 8, 1987 meeting. Alderman Mlinar moved to defer. Motion sec- onded by Alderman Mikulecky and carried unanimously. (g) CONSIDERATION OF SKETCH PLAN SUBMITTED BY RONALD AND ANGEL WHITE (WITHIN TWO MILE RADIUS) The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to refer to the County with no objection. Motion unanimously carried. (h) CONSIDERATION OF ANNEXATION PROPOSED BY HUTCH TECHNOLOGY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Mikulecky approved referral to the Minnesota Municipal Board and to waive reading and adopt Resolution No. 8597. Motion seconded by Alderman Mlinar and carried unanimously. (i) CONSIDERATION OF FINAL PLAT AND SUBDIVISION AGREEMENT OF DOBRATZ ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mikulecky, sec- onded by Alderman Carls, to approve the final plat and subdivision agreement and to waive reading and adopt Resolution No. 8598. Motion unanimously carried. (j) CONSIDERATION OF REVISED SKETCH PLAN SUBMITTED BY ALFRED KOGLIN (TWO MILE RADIUS) Alderman Mlinar moved to refer the sketch plan to the County with no objection. Motion seconded by Alderman Carls and carried unanimously. (k) CONSIDERATION OF PROPOSED SUPPLEMENTAL AGREEMENT FOR SANITARY SEWER PROJECT NO. 87-16, LETTING NO. 11, ON HARMONY LANE 4 i i CITY CODICIL MINUTES - AUGUST 25, 1987 Following discussion, Alderman Mlinar moved to approve the supplemental agreement Mo. 1 to the Juul Contracting Company contract for $2,590. Notion seconded by Alderman Carls and unanimously carried. 10. XISCELLARBOUS (a) COMMURICATIONS FROM CITY ADXIIISTRATOR Administrator Plotz reported the delinquent water and sewer bills had been omitted from the agenda and needed action. Alderman Carls moved to discontinue service as recommended unless other arrangements bad been made. Notion seconded by Alderman Nlinar and carried unanimously. The Council was reminded that the City Attorney had been appointed for a six month period of January 1, 1987 to June 30, 1987. Alderman Carle moved to approve the appointment of the City Attorney, G. Barry Ander- son, for the last six months of 1987. Motion seconded by Alderman Einar and unanimously carried. There will be a City/township meeting on August 27, at 7:30 P.M., to discuss an orderly annexation agreement. On September 2 tie Council will hold a special workshop meeting to discuss the pay plan and merit system. Since the consultant cannot come on that date, the Personnel Coordinator could make a presentation. A written communication from the State will be forthcoming. Mr. Plotz made reference to his letter addressed to C.Al. dated Aug- ust 12 and the relationship of Tom Christensen to the project. There are 39 separate contractors, with subcontractors under then. Mayor Ackland suggested the City obtain a lien waiver on the first payment. There was discussion of performance bonds for two contracts. The City Attorney stated he did not know their status. Mention was made of the Building Official's memorandum regarding daily inspections of the police station facility. The project is three weeks behind schedule due to delay of block delivery. No payments_ will be made until the performance bonds are received. The City is still wait- ing for the carpentry and roofing contracts. (b) COXMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on the memorandum from the Street Supervisor regarding additional funding for street maintenance work. After dis- cussion, Alderman Xikulecky moved to approve the request that funds of $6,000 be available in the department's budget. Motion seconded by Ald- erman Carls and unanimously carried. (c) COXMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Xikulecky commented that the Airport Commission was inquiring 5 CITY CUICIL XITUTSS - AUGUST 25, 1987 about the airport appraisals. City Attorney Anderson stated he had not received a response from the State. (d) COMMICATIORS FROX MOR PAUL L. ACKLAND Mayor Ackland inquired about the parking assessment appeals. The City Attorney stated there was nothing new to report. 11. CIAII(S, APPROPRIATIONS AID CO1tTRACT PAYI[M (a) VERIFIED CLAIXS The motion was made by Alderman Xlinar, seconded by Alderman Xikulecky and unanimously carried, to approve and authorize payment from the ap- propriate funds. 12. ADJOURIfX>;XT There being no further business, the meeting adjourned at 9:59 P.X. 6 0 101 001105 (iiialtY ND_ 0607-00961 APPROVAL E3PINES 6189 roil-vC-404 ilea suaerwnre "'"" Pa1M P 1 In whisk wmfto Issued AUGUST 1907 least asnenarry smrn in reerw andadew Inakr/m83Caval REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 0 9999 OOS 1 0 26 9999 02730 JAMES MARRA BLDG OFFICIAL N your buddkp porn* Insrsm IW cltanged, mark lXl apprapdaa boa bbw adaWlsY CITY HALL 37 VASNINETON AVE NEST l000mmnenw. NUTCNIBSOM RN $5350 ❑ Discontinued iesuin0 permits ❑ Merged with anoNr system ❑ split Into two or mon systans - 0 Annexed lard aro PLEASE COMPLETE AND MAIL ❑ Had other changes THIS FORM ON OR BEFORE'SEPTIENBEI 4. 1198? N no parmots were issued dwmg Brerw of Nw Cawed kuouetione ars Included. For this period, mark IXl In the box 1201 goat Too* goom further i sebtona, Gail ociNot and rectum this form WE JeMneonyi. IN 47132 13011783-7244. NEW RESIDENTIAL PRIVATELY OWNED 11,111t YOWWAD, HOUSEKEEPING Number of Nlnba W BUILDINGS Vahratlon d Valuation of sin No. Suadhge Housing construction Btrldkige Houill construction units Ont pnb Unite 'on*Ceres-.. al rot la fd) (a) In Is) Single-family ho moss, detached Escudo mobile hones. 101 4 4 310,215 houses. atached , aaatedby Ground to roof wad, No units above or baluw, and -Seperab lrsaafg systems and utility maters. Koen each wit so a aepaata build I 02 Two-amLy buildings 103 Three- and four -family buildings 104 1 4 100,399 Five -or -more family buildings log TOTAL - Sum of 101-100 log 5 8 41(),614 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPINO em Number of Valuation of Number of Valuation Valuation of No. BUILDINGS construction Buikikgs Rooms * cents Rooms mon Lal lel Id (dl lel IN 491 Hotels, metals, and tourist cabins (transient accommodations oiy) 213 Other nonhousekeeping ~or 214 NEW PRIVATELY OWNED PUBLICLYOWNIP Number Vaustiun of Number Valuation H NONRESIDENTIAL BUILDINGS em No. of construction of construction buildings Omit tend buildings Omit cents lel Ibl lel (d) lot Amusement. social, end rersestfonel 310 Churches and other religious 318 Industrial 320 Parking garages (buildings and open decked) 321 Service stations and repair garages 322 Hospitals and institutional 323 Offices, banks, and Professional 324 Public works and utilities 325 Schools and other educational 324 Stores and customer services 327 Other nonresidential buildings 326 1 Structures other than buildings 320 ADDITIONS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, AND CONVERSIONS Item Number Valuation of Number Vauedon of No. of construction of construction buildings Oma coma buildings Omit coma lot Ibl to (dl lel Residential - Cassity additions of garages and carports inaem 438. 434 22 57,705 Nonresidential and nonhousakeeping 437 4 432,000 Additions of residential garages and exports Iatlached and detached) 438 4 1 44,542 1 -Moving S -Sign PLEASE CONTINUE ON REVERSE SIDE �► 2 -Mobile Rome 49 Permits $1,621,361 Valuation 4 — a, (J-) SNWAV_ herr Nm peecrlptlon from eec. 1 -IV Ol lel qnd W ou"M r Kind el EUKeef SNe eddnr Ke,d M OuiMk uni" C J please 9ivs acidiriomel inPormetbn in cornrnenls. ❑ Yea - . an mw pennls-leeuln9 ®No Telephone eweti o• Y Numbs E.remion done? ♦.ee code Chia report dynes Marka 21'1 pereon io conupre9erdin9 61'_' SB7-5151 oR IEOOE 1 VALUED AT *600-W , end tllWO.Owo` bre IR ImTRUGT motion each vern'a eu 14eri6er of ship ion of nre Ntrrjew EEouekw euOaln eddnu Nemeend o� mok f%1 Om9con" owner 9r blKWer OM 19 1 1 1.1 Iel Id Cit1_of_Autchinson------------ op&k i 37 Nashin--On ----- --______-__ �iiraec 675,000 55350 Hutch please 9ivs acidiriomel inPormetbn in cornrnenls. ❑ Yea - . an mw pennls-leeuln9 ®No Telephone eweti o• Y Numbs E.remion done? ♦.ee code Chia report dynes Marka 21'1 pereon io conupre9erdin9 61'_' SB7-5151 HUTCHINSON COMMUNITY HOSPITAL • REGULAR BOARD OF DIRECTORS MEETING - July 21, 1987 Large Conference Room - 5:15 PM PRESENT: Mike Carls, President; Bob Durfee, Vice President; Dori Johnson', Secretary; Diane Gilmer, Trustee; Rich Myers, Trustee; Rev. Thor Skeie, Trustee; Dr. Carl Bretzke, Chief of Medical Staff OTHERS PRESENT: Philip G. Graves, Administrator; Jane Lien, Director of Nursing Services; Francis P. Seivert, Director of Finance; Jane Hodgins, Hutchinson Leader; Lon Roach, KDUZ/KKJR Radio; Laurie Hulkonen, Recording Secretary Prior to the meeting, Seivert talked with the group about financial ratios in health care and how our hospital compares state-wide with other hospitals in these key areas. Minutes of Past Meetings. The minutes were presented. Correction was made under discussion of OB -GYN recruitment that the candidate interviewed currently practices in the county outside Cook County, IL, and this will be corrected in the meeting's minutes. Following discussion: . Motion was made by Durfee, seconded by Johnson, to approve as amended the minutes of the June 16, 1987, regular board of directors meeting. All were in favor. Motion carried. Medical Staff Meeting Minutes. Dr. Bretzke presented the minutes of the July medical staff meetings. No unusual comments were made. Old Business A. OB -GYN Recruitment. Doctor Bretzke informed the board that Dr. Sombun had visited the hospital and city, and the Hutchinson Medical Center had begun the usual and customary credentials search on the physician. New Business A. Medical Staff Bylaws Amendment. Changes in the Medical Staff Bylaws to reflect current practice, and compliance with the JCAH standards, were reviewed by the board. Following discussion: Motion was made by Myers, seconded by Johnson, to approve the amendments to the bylaws of the Medical Staff as presented. All were in favor. Motion carried. Regular Board of Directors Meeting - July 219 1987 • page TW0it of the The board reviewed th3CANasitesurvey at ° r the July 81 1987, in general, very B. ors were, Comments from the survey summation conference follow n9 is the hospital. It was noted that ths written confirmation of accreditation l'ghts good. resented highlights expected for several �n president Caricas for preliminary orate services offered by C. b -M visit taffilit °hrthTThe corp osP were briefly of the recent arding the trip, including discussion anent company °f Abbott -Northwestern, Lifespan, p resentatives from HCH made discussed. Four rep Carls, Graves, Bretzke and Gordon. at this time' This agenda item was pre An stetion is one of the board's Affiliations with a multi - objectives for 1987- quarter status reco t comments were .s R The second stats_ D. kiect0ves was distributeobjed and discusse A capital expenditure request was . made. ital. ooier P rcha a new copier for the hospital E e t for lease/purchase of functions were of presented for and lack of necessary ler. The supe the old Xerox cop urchase agreement for Frequent mach inheP3acement of out the lease/P as reasons °P1er has agreed to buy the new . Following discussion: the the old Gilmer) t0 1eahAll Motion was made b, Durfee, seconded by machine from Marco at an annual cost of S61136.30. 9550 copy Motion carried• hospital's were in favor. that the hose longer in use. Graves listed R la m nt. The board wolo informed ed the A tom it airs,1981 and he relay F• h cost of those rep request quotes from repa-Osdn�d e a de he hiyicle was sneer and himself that the vehicle the Chief " "neer planned to req prima to conclusion related bythe Chief Eng which will be used p should be reP atients to and from activities outside local pientalrHealth Unit p teen sting closed bidssfrom earea that transportCarls suggested req the City the legality the hospital• notes, as it has been arding rather than quotes, t s, as at a later date reg dealers, revent q closed bids p Following discussion: of the process. Durfee, to direct the Myers, seconded by purchase of a replacement Motion was made bdevelop criteria for purchas bids, and granted administrator to dealers for competitive 00 to purchased used vehicle. • vehicle and t0 to spend up to $12+ him authority Motion carried. All were in favor. 0 • 0 Regular Board of Directors Meeting - July 21, 1987 Page Three Statistical Report. The month of June showed a slight increase in the number of admissions, but the average length of stay decreased. The average percentage of occupancy dropped accordingly. MHU inpatient census trended above average. Patients continue to be referred by a variety of sources. Accounts Payable. The accounts payable listing was presented. Following discussion: Motion was made by Skeie, seconded by Myers, to approve for payment the attached listing of accounts receivable and cash disbursements in the amount of $608,914.63. All were in favor. Motion carried. Financial Statements. A net gain of $8,800 was realized for the month after funding price level depreciation. Salary expenses were up due to increased hours for additional outpatient procedures and preparation for the Joint Commission on Accreditation of Hospitals survey. Auxiliary Meeting Minutes. The minutes of the June, 1987, Auxiliary meeting were presented. No unusual comments were made. Patient Satisfaction Surveys. Surveys received since the last board meeting were presented. No unusual comments were made. Other. A. Non -Sexist Language. Skeie commented that the language in all hospital documents should be updated to refer to "him or her" or "he or she", rather than using the masculine pronoun to refer to both sexes. Following discussion: Motion was made by Skeie, seconded by Gilmer, to update hospital document language to be inclusive of both sexes. All were in favor. Motion carried. Adjournment. Motion to adjourn was made by Skeie. The meeting was then adjourned at 8:15 PM. Respectfully submitted, Laurie Hulkonen Recording Secretary LH Dori Johnson Secretary 1 Ir UI • •• / /Y • ry' YP 'INC TT $161,324 5118,420 S-42,904 DAWWM9 M:tS 49.S95 52,714 (3,119) Mental Health (kilt 462.959 333,715 129,244 ArAd laX 5673,878 5504,849 5169,029 Grow Patient Revenue (47,021) (30,697) (16.324) Less: Discounts & A3.1awances 5626.857 5474,152 5152,705 Net Patient ReVWIUe 19,701 17,119 2,582 Other Operating Revenue 5646.558 $491,271 1155.287 Total Operating Revenue OPERATMG EXPENSES $303,275 $282.830 520,445 Salaries 51,545 48,576 2.969 Employee Saw -fits C37,549 25,955 11.594 Medi.Cal & Other Fees 11,268 8,697 2,571 Raw Food 19,525 11,718 7,807 Drugs 73,634 39,223 34,411 Medical & Other Supplies 23,633 18.992 4,641 utilities 10,948 8,148 2,800 Buil ding & BquiM'^t Repays 4,069 4,407 (338) Renes Expense 9,120 8.652 468 mance 4.628 2.182 2,446 Interest 22.512 24,077 (1.565) Depreciation t5.717 1-4 '1242,193 Other Expenses Sl',0931192 51,000,543 S 92,649 444,855 281,828 163,027 3,131,466 2,335,422 796,044 $4,669,513 $3,617,793 $1,051.720 (380,618) (214,879) (165.739) $4,288,895 $3,402,914 $885,981 119,501 119,833 (332) $4,408,396 53.522.747 $885,649 $1,998,626 $1,933,525 S 65,101 347,740 333,963 17 260,611 169,507 91 4 71.697 62,237 9.460 126,003 90 949 35.054 467,034 321,912 145,122 116,713 121,344 (4,631) 78,628 52,376 26,252 26.450 27,067 (617) 61,695 60.564 1,131 17,263 14,377 2.886 151,718 168,539 (16,821) 101.161 102.527 (1.366) 5586.923 5496,481 590,442 Total Operating Expense 53,825.339 $3.458,887 5366.452 59,635- (5,2103 64.845 Operating Income 583,057 63,860 519.197 Add (Deduct) bi0:1-0peiatis9 Revenue (Expense) (26,214) (26,214) --- Prim -bevel Depreciation Aad Wo&.ing Capital (183,498) (183,498) $33.421 S(31.424) 564,845 Excess Revenues over Expenses 5399,559 S(119,638) 5519,197 MINUTES Parks & Recreation Department July 29, 1987 Members Present: Lyle Block, Pat Mikulecky, Roger Haggenmiller and Roy Johnsen. Also present were Bruce Ericson, Mark Schnobrich, Tracy Flucke and Karen McKay. The Minutes dated July 1, 1987 were approved by a motion made by Roy Johnsen, seconded by Pat Mikulecky. The board unanimously agreed. A guest present, Gary Blythe, was representing the Chamber of Commerce in regard to the Dairy Showcase. His first comment, however, was in regard to the emphasis on the Little Crow statue in Hutchinson. He feels that the Crow River should be used in association with Hutchinson in regard to signs. Secondly, he was concerned about a policy when considering renting the Civic Arena to a local group rather than one from out state. Mr. Blythe's third item was a request to use the Recreation Center for lectures held during the course of the Dairy Showcase in conjunction with renting the Civic Arena. With consideration made to the purpose of the Recreation Center, Roy Johnsen made a motion that no seminars be held in the Rec Center because the building is to be used for regularly scheduled league play. Roger Haggenmiller seconded the motion, and the board unanimously agreed. The procedure regarding renting the arena for similar type of shows, close to the same dates needs a legal opinion, according to Barry Anderson. Hutchinson Ambassador Sign Application The Ambassadors have decided not to locate the current welcome to Hutchinson signs in the parks discussed previously. They are reconstructing the signs and will be placing them approximately in the same locations. Recommendation for 1988 Budget Bruce told the board that no department can go over the budget of 1987 for the 1988 year. Recommendations will include money for playground equipment, a shelter and park development at Orchard Park. Kimberly Country Estates Park needs playground equipment, a shelter and park development. Again lighting for the North Park tennis courts will be requested, a capital expenditure. Park & Recreation Board Terms Terms for two board members expire in August. When asked, Roger Haggenmiller accepted another term. Kathy McGraw who has been on the board for more than " two terms will be leaving. A new member will be decided on by the Mayor and City Council • Adjournment The meeting was adjourned by motion made by Roy Johnsen, and seconded by Roger Haggenmiller at 5:40 p.m. TREE BOARD MINUTES August 5, 1987 Library Square Members Present: Don Schumacher, Pat Mikulecky, Jerry Brown, Mark Schnobrich Library Square Bandstand: The board reviewed the work done on the Library Square Bandstand. Aid Association for Lutherans, Our Saviors branch, donated the manpower and materials for upgrading the appearance of the bandstand by painting, fixing the lights, and adding shrubs around the bandstand. Millers Woods, Rolling Oaks Park: Schnobrich mentioned that trees and shrubs were being planted inside Millers Woods without permission. Such exotics as willows, apple trees, and shrubs are being planted. The board then traveled to the park to visually examine the boundaries and see what was taking place. After walking through the park, the board realized the importance of establishing a master plan for the park. The first phase of the master plan is to reestablish the boundaries. The park boundaries are currently unclear, and adjacent home owners are beginning to mow and plant trees further into the park. The park board is now aware of • the situation. Proposal for Library Square: The Tree Board was presented with a proposal to make iron planting boxes and trash can holders resembling the present cast iron railing that surrounds the center light post planting area. Quotes are being sought from Hutchinson Manufacturing. Everyone commented on how well the cana lilies inside the center light post planting area look. They are in full bloom and look terrific. Meeting adjourned at Millers Woods at 5:30 p.m. • 0 City ...... � of................. Hutchinson ' ' ' ' 6tate ofinneoota, ...... ...... :ffi County of . . ........ - McLeod c . Leod .4pplication No..__........_............__. ...... .... Application for License to Sell Cigarettes at Retail City -Of Hutchinson The undersigned resident.... oft ......... . .. .. .. ..... -- .............. ............. in the county Of mcLeod.. ... .. - ......................... State of Minnesota, HEREBY df-4KE .4PPLIC.4- TION FOR LICENSE to be issu6d to................................ ?4�1! ... .. ... .... ................................................... to sell cigarettes and cigarette papers and wrappers at retail at. ................................................................. sodbuster saloon, le Main N., Hutchinson ... 1. M . N - . 55350 . - .. .. .................................... ..... .......... ....... in the qity ....... ....... ..... .. .. ..... .. of ... ............................. ia sit" county and state for the term Of 4 months • 11 th day of .. September . . . . .. ................ ......... ... ......... ., beginnint with the. ..... ... 19., 87, subject to the laws of the State of Minnesota and the Ordinances and regulations of said Cit.................................. of - ...... Hutchinson ...................... .......... .......... pertaining thereto, and herewith deposit .................. .... 5.o.o.. _....__...........in payynoa of the fee th--rcfO` Dated...... September - - 8 - . ... ..... .... 4 .... .... .. 19............ ... is . ......... 4� r (612) 587.5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 4, 1987 TO: _ City Council — — — — —— —— —— —— ———— — — — — — — FROM: Bonnie Baumetz, Secretary _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: ON -SALE BEER LICENSE FOR SODBUSTER SALOON -------- ---------------------- This is to inform you that the on -sale and Off -sale beer license for the Sodbuster Saloon is in the process of investigation by Dick Waage. The applications will hopefully be submitted to you on Tuesday, September 8, 1987. • PUBLISHED IIi THE HUTCHINSON LEADER ON THURSDAY, AUGUST 27TH, 1987, AND ON TNMRSDAY, SEPTEMBER 3RD, 1987. NOTICE OF HEARING PROJECT NO. 87-37 Publication No. 3727 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 8th day of September, 1987, to consider the making of an improvement on and across 5th Avenue N.W. approximately 550' West of Main Street from 5th Avenue N.W. to approximately 150' North of 5th Avenue N.W. by the construction of Storm Sewer and Appurtenancea, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the property as follows: Lot 12 less the South 4019 Lot 13 less the South 401, and Lot 14 less the South 401, and less the following described tract: Commencing at the Southwest corner of said Lot 14; thence Northerly on • the West line of said Lot 14 for a distance of 40' to the point of beginning; thence continue Northerly on said West line for a distance of 1401; thence deflect right on a line to a point 40' Northerly of the South line of said Lot 14 and 80' Easterly of the West line of said Lot 14; thence Westerly to the point of beginning; all of the aforedescribed parcels being in the Auditor's Plat of Rearrangement of Block 6 in North One Half City of Hutchinson; and the following described tract in the SE 1/4 NW 1/4 Section 319Township 11TH9 Range 29W; beginning at the Northeast corner of Lot 13, Auditor's Plat of Rearrangement of Block 6 in North One Half in the City of Hutchinson; thence North parallel to the East line of said Section 31 for a distance of 4301; thence West at right angles for a distance of 3701; thence Southerly to the Northwest Corner of Lot 14 in said Auditor's Plat; thence Easterly to the point of beginning. The estimated cost of such improvement is =10,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: August 26th, 1987 City Admi strato PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WBETEM YOU ARE PGR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE . BETTER INFORMED OF A TRUE REPRESENTATION OF OPMON. (612) 587-5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST ,HINSON, MINN. 55350 M E M 0 DATE: September 1, 1987 TO: Mayor and City Council FROM: Director of Engineering RE: Improvement Hearing for Project 8737 A Public Hearing is scheduled for the propo%ed storm %ever project on 5th Avenue N.W., more specifically, at house number 37, The accompanying resolutions are for the Council's consideration following the hearing: Resolution Ordering improvement and preparation of Plans and Specs, 0 Resolution Approving Plans and Specs, and Ordering Advertisement for Bid • ugen Anderson Director of Engineering EA/Pv attachments 0 -. � �00 lllll����� � ENGINEER'S IMPORT CITY OF HUTCHINSON • DATE: August 249 1987 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Storm Sewer and Appurtenances Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 8th day of September, 1987. PROJECT N0. 87-37 - Construction of Storm Sewer and Appurtenances on an across 5th Avenue N.W. approximately 550' West of Main Street from 5th Avenue N.W. to approximately 150' North of 5th Avenue N.W. Construction Cost ; 8,200.00 Engineering 570.00 Fiscal and Miscellaneous 570.00 Land Acquisition 0.00 Capitalized Interest 660.00 • TOTAL--------------------------------# 10,000.00 Assessable Cost Deferred Assessable Cost City Cost # 10,000.00 0.00 0.00 TOTAL--------------------------------; 10,000.00 The benefitted property is described as follows, to -wit: Lot 12 less the South 401, Lot 13 less the South 401, and Lot 14 less the South 40' and less the following described tract: Commencing at the Southwest corner of said Lot 14; thence Northerly on the West line of said Lot 14 for a distance of 40' to the point of beginning; thence continue Northerly on said West line for a distance of 1401; thence deflect right on a line to a point 40' Northerly of the South line of said Lot 14 and 80' Easterly of the West line of said Lot 14; thence Westerly to the point of beginning; all of the aforedescribed parcels being in the Auditor's Plat of Rearrangement of Block 6 in North One Ralf City of Hutchinson; and the following described tract in the SE 1/4 NW 1/4 Section 31, Township 117 N, Range 29 W; beginning at the Northeast Corner of Lot 13, Auditor's Plat of Rearrangement of Block 6 in North One Half City of Hutchinson; thence North . parallel to the East line of said Section 31 for a distance of 430'; thence West at right angles for a distance of 3701; thence Southerly to the Northwest Corner of Lot 14 in said Auditor's Plat; thence Easterly to the point of beginning. Eugene Anderson Director of Engineering �^ RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 17 PROJECT NO. 87-37 Resolution No. 8604 WHEREAS, a resolution of the City Council adopted the 25th day of August, 1987, fixed a date for a Council Hearing on the proposed improvement of an area on and across 5th Avenue N.W. approximately 550' West of Main Street from 5th Avenue N.W. to approximately 150' North of 5th Avenue N.W. by the construction of storm sewer and appurtenances, AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 8th day of September, 1987, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 25th day of August, 1987. 2. The benefitted property is described as follows, to -wit: Lot 12 less the South 40', Lot 13 less the South 40', and Lot 14 less the South 40' and less the following described tract: Commencing at the Southwest corner of said Lot 14; thence Northerly on the West line of said Lot 14 for a distance of 40' to the point of beginning; thence continue Northerly on said West line for a distance of 1401; thence deflect right on a line to a point 40' Northerly of the South line of said Lot 14 and 80' Easterly of the West line of said Lot 14; thence Westerly to the point of beginning; all of the aforedescribed parcels being in the Auditor's Plat of Rearrangement of Block 6 in North One Half City of Hutchinson; and the following described tract in the SE 1/4 NW 1/4 Section 31, Township 117 N, Range 29 W; beginning at the Northeast Corner of Lot 13, Auditor's Plat of Rearrangement of Block 6 in North One Half City of Hutchinson; thence North parallel to the East line of said Section 31 for a distance of 4301; thence West at right angles for a distance of 3701; thence Southerly to the Northwest Corner of Lot 14 in said Auditor's Plat; thence Easterly to the point of beginning. 3. Eugene Anderson is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 8th day of September, 1987. Mayor City Administrator S 0 • • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS • LETTING NO. 17 PROJECT NO. 87-37 Resolution No. 8605 WHEREAS, pursuant to a resolution passed by the Council on September 8th, 1987, the City Engineer has prepared plans and specifications for the improvement of an area on and across 5th Avenue N.W. approximately 550' West of Main Street from 5th Avenue N.W. to approximately 150' North of 5th Avenue N.W. by the construction of storm sewer and appurtenances and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for ten days, shall specify the work to be done, shall state that bids will be opened and considered by the Council at • 2:00 P.M. on September 21st, 1987, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 8th day of September, 1987. City Administrator n LJ Mayor 0 0 CJ a..u- ?a� � t 31173456jes 7kc, •,c )7 Q L^ -rut %�)c `v a Sfg19SZ N N Y • PETITION FOR COMPLETION OF SANITARY SEWER BY RESIDENTS OF OAKWOOD LANE HUTCHINSON, MN We, the following list of residents of Oakwood Lane, Hutchinson, MN respectfully request the City of Hutchinson to complete the sanitary sewer line on County Rd. 12, McLeod County, to enable us to hook up to city sewer. Due to present and possible future problems with private sewer systems, we believe it is imperative that this service be available to us. It is our understanding that there will U e an audiLiuuai assessment charge based upon tine process of bids being let for this construction and it is our wish to proceed under these circumstances. 0 DATE (612) 587.5151 f1U1lH' CITY OF HUTCHINSON •37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 3, 1987 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, TRANSIT COORDINW'OR / I:+ � �ya� ►� � : ►�n e�ii_h;�7�1 A defensive driving Course is being offered by C=Mrdty Education and the Senior Center to interested adults. The next session will be held the afternoons of October 7 and 8. One of the full time Hutckmlobile drivers has expressed interest in attending the course. Since such training could definitely be • considered job-related in this situation, I request that he be penn;tted to attend on work time, rather than using his wm vacation time. He is willing to pay the registration fee himself. If such authorization is granted, I would like to also offer the other full time driver the opportunity to attend under the same conditions at such time as it can be arranged. copy: Audley Marvin 0 RESOLUTION NO. 8606 RESOLUTION AUTHORIZING RELEASE AND ACCEPTING PLEDGED SECURITIES FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION WHEREAS, First State Federal Savings & Loan Association of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: FHLMC Pool 11288822 7.75% $648,835.00 which have heretofore been pledged as collateral security for the account of the City with such depository are hereby substituted for: GNMA Pool 1150819 FHLMC Guaranteed Cert. FHLMC Pool 1117035 FHLMC Pool 11310001 FHLMC Pool 11200061 GNMA Pool 11138273 GNMA Pool 11183524 GNMA Pool 11204743 FHLMC Pool 11287223 FHLMC Pool 11287773 GNMA Pool 11186763 FHLMC Pool 11289778 FHLMC Pool 11253826 17.0% 10.25% 12.5% Floating Rate 8.5% 11.0% 7.5% 7.5% 7.5% 7.5% 8.0% 7.5% 8.0% $ 119,516.00 247,000.00 366,629.00 873,990.40 999,036.20 1,015,853.89 1,000,000.00 1,000,000.00 1,035,585.00 950,001.00 1,022,581.48 1,000,000.00 682.404.80 $10,312,597.77 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested and accept the substitution by the First State Federal Savings & Loan Association of Hutchinson, Minnesota. Adopted by the City Council this 8th day of September, 1987. Paul L. Ackland Mayor • ATTEST: Gary D. Plotz City Clerk i RESOLUTION NO. 8607 TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000 is hereby transferred by the Liquor Store to the General Fund. Adopted by the City Council this 8th day of September, 1987. • ATTEST: Gary D. Plotz City Clerk 0 Paul L. Ac Mayor • 0 QJitg of Autr4inzon Police flommi..Mn 311"kv oto r Awroor /. Aufchinson, ceimusda 553? �v 6n MUMMOKOW ROBERT PROCHNOW JA ff HX"SIRM Donn Hoffman August 26, 1987 TO: Hutchinson City Council FROM: Hutchinson Police Civil Service Commission PHONE 612.587.2242 a� �BS On August 18, 1987 the Police Commission met and makes the following recommendation: That the below listed names be considered for part-time employment with the Hutchinson Police Department. 1. Sharon Zieman 2. Sharon Kittridge 3. Patricia Mackinac The Hutchinson Police Commission recommends that Sharon Zieman be appointed to the position of police office clerk at the earliest possible date. We also recommend that Sharon Kittridge and Patricia Mackinac be placed on the eligibility list for future employment. u Co.;I=8 '4 _ .1 _) (cm; :'DO 0 ,.F August 18, 1987 The Police Commission met at 12:00 noon on 8-18-87 in the City Council Chambers. Members present were Dr. Robert Prochnow, Jeff Haag and Donn Hoffman. The first item on the agenda was the hiring of a part time office clerk for the Police Department. Interviews had been conducted by members of the • police department and the names of three applicants were submitted to the Commission for approval. Donn Hoffman made a motion that the commission forward to the City Council the results of the examination for the position of part-time police office clerk which showed Sharon Zieman as the highest appli- cant, and recommend that she be hired for the position and the names of Sharon Kittridge and Patricia Mackinac placed on the eligibility list. The motion was seconded and approved. There was a discussion regarding a testing service to be used for the written test for the position of Police Chief for which applications are now being accepted. Ron Kirchoff had information from two companies and suggested that Professional Police Services, Inc. of Forest Lake be used. Jeff Haag • made a motion that we use professional police Services of Forest hich package or part of the test ur r date w testing firm and decide at a late would be used. The motion was seconded and approved, roved to have a meeting on September 15 at 12:00 A motion was made and app noon to review the applications and meet with a representative from the company to further explain the packages they have to offer. The Commission a representative to meet with them on that directed Ron Kirchoff to contact date. The meeting was adjourned at 1:00 p.m• 0 C 1 CJ DAVID H. ARNOLD HARLES R. CARMICRAEL �ICHAEL H. L.HSHON OAHY D. MCDOWELL PAYE KNOWLES STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. HOOE CHARLES L. NAIL, JR. _ DANIEL J. HERENS LAURA E. FRETIAND DAVID A.HHUEOOEMANN JOSEPH M. PAIEMENT September 8, 1987 ARNOLD & MCDOWELL ATTORNEYS AT LAw Robert Prochnow, D.C. 200 Franklin South Hutchinson, Mn. 55350 101 PARE PLACE HUTCHINSON. MINNESOTA 55350 (812) 587.7575 RESIDENT ATTORNEY O. HARRY ANDERSON Re: Police Civil Service Commission Our File No. 3188-87-0008 Dear Dr. Prochnow: FOR YOUR INFORMATION 5881 CEDAR LANE ROAD MINNEAPOLIS, MINNESOTA 55415 15121 545-9000 MN TOLL FREE 800.340-4545 TELECOPIER ISM 545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (812) 359-2214 714 TENTH STREET EAST GLENCOE, MINNESOTA 55305 18121 854-8H1 Sr'p19� 5 Bm At the City Council meeting on August 25, 1987, I was asked to • research the issue of whether or not the Police Civil Service Commission in recommending three names to the City Council should recommend those three names without ranking or in ranked order, and to advise both the Commission and Council as to the appropriate procedure. Upon review of the Police Civil Service Commission statute and applicable case law, it is my conclusion that the Police Civil Service Commission should not rank the candidates in their preferred order as to appointment; rather, the Commission is required to certify the three names standing highest on the eligible roster and when it has accomplished this task, it has no further responsibility (or exposure for that matter). The appointing authority is required to select from among the three names submitted by the Civil Service Commission. It cannot go out- side of those three names and find some other candidate for the position. I recognize in the case of the part-time position that the City of Hutchinson is now attempting to fill, the Commission made a specific recommendation as to a candidate. Obviously, it makes little sense to pretend that no recommendation was made, but it would be my re- commendation that as to any future appointments, that the Commission merely certify the three names standing highest on the appropriate roster and that the appointing authority choose one of those three names. • Robert Prochnow, D.C. September 8, 1987 Page #2 I hope I have clarified this point. If there are questions or comments, please do not hesitate to contact me. Thank you. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA: 2n CC ary•D. Plotz 0 N (612) 587-5151 f1UTlH CITY OF HUTCHINSON c 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: August 19, 1987 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Request for Rezoning as Submitted by Robert Hornick Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On June 29, 1987, Mr. Robert Hornick, Minnetonka, MN, submitted an application • for rezoning property located at 29 - 4th Ave. N.W., 35 - 4th Ave. N.W. and 402 Main N. from R-2 (multiple family residence) to C-2 (commercial district) for the purpose of constructing a restaurant, parking area and convenience store. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 21, 1987, continuing on Tuesday, August 18, 1987, at which time there were many neighboring property owners voicing objection to the request. FINDINGS OF FACT 1. The required application and site plan were submitted and the appropriate fee was paid. . 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 6, 1987. 3. It was the consensus of the majority of the Planning Commission that the request was appropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted subject to the condition that no variance be necessary and that the site plan include all privacy fencing. Respectfully submitted, • Dr. Thomas Lyke, Chairman Hutchinson Planning Commission g-0- ,� xo M � N r � ` M ...,nTuuiceT • I} �44 C� PUBLISHED IN THE HUTCHINSON LEADER (date) PUBLICATION NO. ORDINANCE NO. 8/87 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R-2 Multiple Family Residence to C-2 Automotive Service Commercial District. + Lot 12 in Block 12, Townsite of Hutchinson, North Half, according to the map of plat thereof on file and of record in the office of the Register of Deeds in and for the County of McLeod and State of Minnesota excepting from said lot the North 92 feet thereof and excepting the South 50 feet of said Lot 12 and excepting also the following described tract, to -wit: Beginning at an iron stake on the East line of Lot 12 in Block 12, Townsite of Hutchinson, North Half, 92 feet South from the Northeast corner of said Lot 12; Thence Westerly on a line parallel with the North line of said Lot 12 to an iron stake on the West line • of said Lot 12 which is 92 feet South from the Northwest corner of said Lot 12, thence in a Southerly direction on the West line of said Lot 12 to an iron stake which is 158 feet Northerly from the Southwest corner 1/2 of said Lot 12; thence Easterly 30 feet to an iron stake which is 158 feet Northerly from the South line of said Lot 12; thence Southeasterly to an iron stake which is 37.6 feet Easterly on the West line of said Lot 12 and 143 feet Northerly from the South line of said Lot 12, thence Easterly to an iron stake on the East line of said Lot 12 and which iron stake is 138 feet Northerly from the Southeast corner of said Lot 12, thence Northerly on the East line of said Lot 12 to the point of beginning, and including all the tract within the boundaries above set forth, together with an easement for driveway purposes over and across the Northerly 10 feet of the tract of land described above on condition that the said roadway be maintained in at least its present condition, which said easement shall run to Otto J. Zeleny and Helen Zeleny, the survivor of them, their heirs and assigns. (402 Main No.) • + E 1/2 of Lot 10 in Block 12, Townsite of Hutchinson N 1/2. (35 - 4th Ave. N.W.) + W 1/2 of Lot 11 in Block 12, Townsite of Hutchinson N 1/2. (29 - 4th Ave. N.W.) Adopted by the City Council this day of , 1987. ATTEST: Gary D. Plotz Paul L. Ackland Mayor • HUTCHINSON POLICE DEPARTMENTiMEMORANDUM TO SUBJECT Gary Plotz Ron Kirchoff State Cr DATE 8-27-87 Justice Data Communications Equipment I am /equipmenonly memoran ms I received from Ted Willard from the LOGIS POSSE system suge typ of, terminal and software the Police Department should purchase. gr with Mr. Willard in minimizing our expense and risk of buying newonly to find that it may not be compatible to state standards sometime dad and would suggest that we purchase option #2 the Memorex 2291 122 key keth screen.:, This would be under Minnesota State Contract M7798. The sellins $626.00.' I h e contacted Memorex -Terminals Inc., represented by Brenda J. Rolomek, sales epresentative who has stated to me the time period we are looking at is ap oximately three weeks after request for delivery of equipment. I would isr commend that this be placed on the Council agenda for the first meeting in 0 septemoer. �^ C f /A I1L7�,QN G�^J O.�C1.�/1_4.Q� (-V ,�'_f.�.*L. '1•,,A 1J ek Al?, MEMORANDUM DATE: August 10, 19871 1 • TO: Chief of Police L4Gi5 POSSE Users FROM: Ted Willard U (3 SUBJECT: State Criminal Justice Data Equipment Communications Introduction The Purpose of this memo is replacement of the CJIS termito offer a suggestion regarding to when those leases expire. Background /rw4�µ �tl( cThe CJIS announcementuri, dated July 30, 1987, s ates t at local V urrentsdiclease con willtions have se expire oan de their own terminals as hardware and software. P s s several options for LOGIS has received several phone calls from our asking for recommendations concerning the change. members Discussion Our understanding of the State's project is that they are converting to IBM's SNA software. The conversion is to be Will completed during the first quarter of 1988. The new system • rs to to upate both the enable State database OGIS eand yourm LOGIS databaselement ,nswithoutdthe need to re-enter some of the same data. The State will provide a Memorex controller which would accept connections to a printer and a terminal or PC. The PC would contain the software for updates to the State. LOGIS is working with Vision Technology and MCCC (Minnesota County Computing Consortium) to obtain this software. Our 1988 budget has provided funds for its purchase. Currently CJIS limits the PC's to IBM AT or XT models, or the new PS/2 models. We are hopeful that these requirements Will be broadened. Because of the new requirements and changes to be made during the coming months, our advice is to minimize current expense and risks by selecting Option 2 of the CJIS plan, replacement Of IBM terminals with Memorex terminals on a 36 month lease/purchase arrangement for $20.50 per month, or a flat Purchase of $626.00. We believe this plan to be the most flexible because of the low investment. TLW/wl �4 INVOF August 21, 1987 Minnesota Department of Transportation Transportation Building, St. Paul, M 155 The Honorable Paul L. Ackland Mayor of Hutchinson 626 Bluff Hutchinson, Minnesota 55350 -Of (too ^� u Dear Mayor Ackland: Subject: State Aid for Airport Maintenance and Operation Phone (612) 296-8046 Enclosed are three copies of a proposed form of resolution and the agreement for requesting State aid for maintaining your airport during all seasons of the year up to June 30, 1989. For maintenance and operation during the year, the State will participate on a percentage basis, not to exceed the amount of State aid as set forth in the Agreement for the cost of snowplowing, mowing, fertilizing, re -seeding, . rehabilitating runway lights, landing strip markers and drainage system, and general maintenance of the runways, taxiways and apron areas. Reimbursement will be based on actual time and cost records kept by the Municipality. Prior to any reimbursement being made by the State, the Municipality must have a zoning authority established, and such authority must have adopted or be in the process of adopting an airport zoning ordinance in accordance with Minnesota Statutes 360.061 to 360.074. Reimbursement may be denied entirely or in -part if the airport is not properly maintained. If you desire State assistance and agree to comply with the requirements of the Agreement, please complete and submit three copies of the Agreement and three copies of the resolution to this office for the encumbrance of State funds. An approved copy will be returned to you for your records. It is particularly important during the winter and spring seasons, or when hazardous conditions may exist, to keep the air -traveling public informed of the status or condition of your airport. This is accomplished by notifying the nearest Federal Aviation Administration Flight Service Station and this department. Sin ly, ,^ G' Raymond J Rouglit G • Director, Office of Aeronautics Minnesota Department of Transportation Program Management Division Enclosure An Equal Opportunity Employer RESOLUTION FOR STATE AID FOR MAINTENANCE AND OPERATION Be it resolved that the Mayor (and Clerk) (is) (are) authorized to sign an agreement with the State of Minnesota for State aid for maintenance and operation of the Airport during all seasons of the year up to June 30, 1989. The State will pay up to 66 2/3 percent of the cost, not to exceed the amount specified in the agreement. Passed this day of 19 Attest: Clerk: Municipality: (SEAL) i L� 0 AGREEMENT FOR STATE AID FOR AIRPORT MAINTENANCE AND OPERATION AT THE The State of Minnesota and the of agree as follows: AIRPORT (Name of Municipality) 1. The Municipality will keep at least one paved runway and associated taxiway, and apron area cleared of snow and ice for safe use of aircraft using wheels. The paved runway'shall be kept clear its full length and width, and snowbanks kept down so that aircraft wings will clear them, and runway and threshold lights will remain visible. 2. The Municipality will maintain the runways in good order by perform- ing maintenance work, including but not limited to the following: a. Crack filling and patching of surfaced runways, taxiways and aprons. b. Mowing grass on landing strips and around lights. The grass must be mowed at least seven feet beyond the lights, and at no time may the grass exceed six inches in height on landing areas. c. Maintain beacon and runway lights or markers, and rehabilitate them when necessary. d. Fertilizing and seeding as necessary to prevent erosion. e. Maintain clearance in approach zones in conformance with . Chapter 8800.1200 of the Department of Transportation, Office of Aeronautics, "Minnesota Rules." f. Replacing windsock when necessary. g. Maintain the drainage and fencing systems. 3. The Municipality shall provide at least two yard -type lights in the building/aircraft tiedown area, and shall keep the area lighted from dusk to dawn. The Municipality shall also keep the airport property clear and free of debris. At airports where aviation fuel is dis- pensed, at least one 20 -pound, dry -power fire extinguisher shall be available in the vicinity of the fuel pump. 4. The airport must pass periodic inspections performed by a representative of the Office of Aeronautics for compliance with this Agreement. If the airport is not so maintained in an operational, safe manner, then no reimbursement shall be made here- under. 5. The State will reimburse the Municipality 2/3 of the direct, actual maintenance and operation costs not reimbursed by any other source, not to exceed $6,500 of State aid for each fiscal year. 0 6. The Municipality shall submit a breakdown of its costs incurred hereunder to the Director, Office of Aeronautics, on forms to be supplied by him. In any and all events, costs must be submitted to the Director, Office of Aeronautics, on or before August 1 for each fiscal year ending June 30. No requests received after August 1 for the preceding fiscal year will be honored by the Director, office of Aeronautics. The Director, Office of Aeronautics, reserves the right to reject items that may be eligible for reim- bursement, and reimbursement may be denied entirely if the airport is not properly maintained in accordance with this Agreement. 7. The Municipality has established a zoning authority for the airport, and such authority is in the process of and will complete, with due diligence, an airport zoning ordinance in accordance with Minnesota Statutes 360.061 to 360.074. 8. This Agreement is in effect for the fiscal years 1987-1988 and 1988-1989. It may be terminated at any time on thirty days' written notice by either party. APPROVED: 1. MUNICIPALITY 2. APPROVED AS TO FORM AND EXECUTION By: Title: Special Assistant Attorney General By: • 3. DEPARTMENT OF TRANSPORTATION Title: OFFICE OF AERONAUTICS Date: By: Director Date: 4. DEPARTMENT OF ADMINISTRATION By: Authorized Signature 5. DEPARTMENT OF FINANCE Date: By: Authorized Signature Date: 0 HUTCHINSON POLICE DEPARTMENT MEMORANDUM -T'0- Gary-PTet3 ----- FROM Ron Kirchoff U / SUBJECT Closed Circuit TV Systems August 31. 1987 DATE Please. read Sgt. Gregor's enclosed memo and materials submitted on the different alternative packages which are quoted. I would like to see this placed on the Council agenda as soon as possible to ensure no further delay in the building progress because of a error on our part. • 40 cc: Ken Merrill RK:nb q-ey HUTCHINSON POLICE DEPARTMENT MEMORANDUM TO Ron Kirchoff FROM John Gregor e� —� SUBJECT Closed Circuit TV Systems DATE August 26, 1987 0 Attached are the price quotes from Motorola and Videotronix for the closed circuit T.V. System in the new police facility. I have gone through both price quotes with Officer Jones and it is felt that Videotronix base bid with alternate one and two be accepted. Total bid from Videotronix is $11,915.00. Motorola's bid with both alternates is $17,509.00. The base bid calls for four cameras; one in the garage, one in the sally port, one in the secure hallway in front of the cells and one in the lobby plus all the switching equipment and monitors in dispatch. Alternate ql calls for two exterior cameras; one on the south side of the building and one on the west side covering the employee entrance. • Alternate N2 calls for three cameras; one monitoring each cell. The City Council authorized $11,000 for the system but it is felt that by expending the extra $915.00 at this time and installing the complete system during construction it would be more cost effective in the long term than putting in part of the system now and part later. If however, the City Council does not wish to go over the $11,000 figure it is felt that the south exterior camera could be eliminated at a savings of approximately $1000. If this option is chosen it is recommended that all wiring be installed for the camera. This would eliminate any problems in hooking this camera into the system when funds become available. It is felt that having a camera to monitor all entrances to the building is extremely important. Omitting the south camera would provide a way of reducing cost but not Beverly breaching the security of the building. As per CAM's letter dated August 10, 1987 I request that this be placed on the council agenda as soon as possible so a decision can be made and the successful bidder notified by October 1, 1987. JG:nb q -e ---. --CONST-RAM IQN_s ANALYSIS- _ 1 7401 CENTRAL AVENUE NORTH EAST a MINNEAPOLIS a MINNESOTA 55432 "August 17, 1987 HUTCHINSON POLICE DEPARTMENT City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 ATTNs Chuck Jones RE HUTCHINSON POLICE STATION C.A.M. P.N. 86-645 Dear Chucks Enclosed are copies of the bids we received on the CCTV System, • per the outline specification and plan sheets issued on July 28, 1987. Note that Jay -En Electronics was contacted, but did il not bid. We recommend that you review these quotes for acceptability, and place an order no later than October 1, to ensure that materials arrive in time to meet your February 1, 1988 occupancy date. Note that the low bidder, VTI, has qualified their bid by holding prices only 60 days. This means the City would need to make a decision by October 7, 1987. Thank you, and please call if you have any questions. Very truly yours, ONSTRUCTION ANALYSIS AND MANAGEMENT, INC. �lh.Li.d� Jim Perras Project Manager JP/kj CCs Gary Plats • ' ' Enclosure TELEPHONE q'0_1 vzylq August 7, 1487 Xis Mr. Jim Perras MI, INC. , Ca.- rn. inc. 7401 Centrad Avenue N. E. Minneapolis, Minnesota 55432 tutsl X1987 RE: HUTCHINSON POLICE DEPARTMENT R EC EIYED CCTV SYSTEM Dear Jim: Thanks again for spending some time on the _phone with we today. Per our conversation, please consider this letter as a formal quote to provide a CCTV system to meet the specification you sent us. BASE SYSTEM:' ;6.390.00 ALTERNATE /1: ;29535.00 ALTERNATE 12: $2.990.00 NOTES: 1) Above prices include installation and 12 -month • warranty. 2) Pricel are' firm for 60 days. After this time, system costs -could increase, if our suppliers institute price increases to VTI. 3) Installation includes mounting of devices, pulling of video cable, system test and orientation of operation. 4) 12 -month warranty include parts, travel, labor and loaner equipment if a component cannot be repaired on site. 5) See attached equipment list and specification sheets for items included in base bid and alternates. VOLUNTARY ALTERNATES A. LOW VOLTAGE OPERATION The current design requires 110 -volt outlets at each camera location for camera power. We recommend that 24VAC cameras be utilized in lieu of 110 -volt cameras • for the following reasons: q—ep 1200 EAST 1/5TH STREET • BURNSVILLE, MN 55337 • 812/894-5343 Q i Mr. Jim Perras 2 August 7. 1987 Cameras cannot be inadvertently unplugged. -unsightly power plugs are eliminated. By utilizing remote transformers, the cameras can be kept on the same electrical phase. This will eliminate the vertical roll experienced with switching out of phase cameras. The costs for supplying the 110 -volt outlets can be eliminated. BASE SYSTEM: ADD $280.00 ALTERNATE #1: ADD $145.00 ALTERNATE 12: ADD $135.00 B. SOLID STATE CAMERAS • VTI strongly recommends the use of solid state or "chip' type cameras for this installation. The advantages of this cameras are: - Two-year warranty on camera, five-year warranty on imaging device. -No image burn -in. - Low light capable - Elimination of tube replacement and adjustment costs. Smaller, less obtrusive housings could be utilized since the cameras are smaller. BASE SYSTEM: ADD ; 670.00 ALTERNATE /1: ADD ; 335.00 ALTERNATE /2: ADD $1.310.00 0 Jia. should you have any questions about this quotation, please don't hesitate to give me a call. Thanks again for your time. Sincerely, YTI Timothy A. Bolling Security Consultant TAB:js U r1 U hutchinson community hospital 1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 6121587-2148 "An Equal Opportunity Employer" August 25, 1987 25�p ,x,24 1?9 AUG 1987 The Honorable Mayor Paul Ackland and Co RE( y� ro Members of the City Council �y'o City Hall 37 Washington Avenue West ��e�2l11046$� Hutchinson, MN 55350 Dear Mayor Ackland and City Council Members: During their regular meeting on August 18, the Hutchinson Community Hospital Board of Directors received and considered a request for purchase of software for an outpatient abstracting system which would be used by the Medical Records department of the hospital. The following is an excerpt from the minutes of that board meeting: "Outpatient Abstracting System. The board received and considered a request from the Medical Records department for purchase of software for an outpatient abstracting system to enable the hospital staff to more efficiently code procedures for reimbursement purposes. Savings in staff time and salaries would be significant due to the numbers of procedures processed per day. Combining the new system with our present system will provide the hospital with an outpatient data base as well. following discussion: Motion was made by Durfee, seconded by Gilmer, to request authority from the Hutchinson City Council for purchase of software for an outpatient abstracting system at an approximate cost of $12,000.00. All were in favor. Motion carried." Thank you for your consideration of the above-mentioned matter. Sincerely, dJ�i HINSON COMMUNITY HOSPITAL Philip G. Graves Administrator 9 PGG: Ih DAVID B. ARNOLD CHARLES B. CARMICHAEL MICHAEL B. LaBARON GARY D. WDONELL FAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOGS CHARLES L.NAIL,JR. DANIEL S. BERENS LAURA E. FRETLAND DAVID A. BRUEOOEMANN JOSEPH M. PAIEMENT September 1, 1987 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612) 587-7575 RESIDENT ATTORNEY O. BARRY ANDERSON Re: Codification of Ordinances Our File No. 3188-87-0031 Dear Mr. Plotz: 5881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55418 02) 545-4000 MN TOLL PREF 500-340-4545 TELECOPIER 15141 545-1/43 50l SOI H FOURTH STREET PRINCETON, MINNESOTA 55371 15141 054-8414 714 TENTH STREET EAST OLENCOE, MINNESOTA 55338 181!4) 604_ am '323456 8 SEP 1987 9Y..,e„_,,,,,,,_,,,.. • I have contacted George Hoff, an attorney in Minneapolis who also codifies ordinances, and asked him to re-evaluate his proposal to the City of Hutchinson of a couple of years ago. He indicated that based on the information now in his possession, he would be willing to codify the municipal ordinances for something in the neighbor- hood of $9500. This is approximately $2,000 less than the amount specified by Municipal Ordinance Codifiers, Inc., whose written proposal was forwarded to you last week. Although Mr. Hoff 's proposal is less in total dollars than the amount specified by Municipal Ordinance Codifiers, Inc., I believe the proposal put forth by Municipal Ordinance Codifiers, Inc. is more comprehensive and will also provide greater guidance to the City in terms of the kinds of ordinances it has and does not have. I do not recommend retaining an ordinance codification service from outside the state of Minnesota since I believe advice as to the appropriate municipal ordinances in Minnesota should come from those most familiar with municipal government in Minnesota. Out of state ordinance codification services generally are cheaper, but do not purport to provide detailed guidance as to whether or not existing ordinances are appropriate for municipalities, nor do they provide guidance as to the passage of new ordinances. In summary, I recommend the proposal of Municipal Ordinance Codifiers, Inc. because it appears to be more comprehensive and better suited to the long term needs of the City of Hutchinson. I recognize this is Mr. Gary D. Plotz September 1, 1987 Page $2 a substantial expenditure and I would be more than happy to discuss this matter at a future City Council meeting. I suggest in that re- gard that if this matter goes on the agenda, that the Police Depar- tment be invited to come because it is my understanding they have some concern about codification of municipal ordinances as well. Thank you. Best personal regards. Very truly4ijurs, ARNOLD G. BarlJt Anderson GBA:lm CC Ron Rirchoff 0 August 20, 1987 ARNOLD & MCDowELL ATTORNEYS AT LAW 101 PARK PLACE HurcmiNSON, MINNESOTA 55350 (61Z 587-7575 l Mr. Gary Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. HARRY ANDERSON R AUG1987 RECEI iiI Re: ordinance Codification Proposal our File No. 3188-87-0031 5891 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55619 (am) 565-0000 MN TOLL PREF 600-040-6565 TELECOPIER Ia1R1 565-1793 501 SOUTH FOURTH STREET -RINCETON, MINNESOTA 55371 (9181 389-92" 714 TENTH STREET EAST ' NCOE, MINNESOTA 55038 012) 8" -am Dear Gary: I am enclosing herewith a photocopy of a letter from Municipal ordinance Codifiers, Inc. and a copy ©f_their- ordinance codification proposal in connection with codification of the City's ordinances. I would appreciate it if you would provide a copy of this letter and the ordinance codification proposal to each council member for the first meeting in September. I anticipate receiving an additional proposal from one other potential vendor and at that point, the Council will need to decide which proposal to accept, if any. Thank you. Very t G./'8-a*ry yours, GBA:lm CC Ron Kirchoff L, OLD DAVID H. ARNOLD CHARLES R. CARMICHAEL MICHAEL B. GARY D. M<DONELL PAYE HNOW7 E8 STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. HOGE CHARLES L.NAIL, JR. DANIEL J. BERENS LAURA H. FRETLAND DAVID A. HRUEOOEMANN JOSEPH M. PAIEMENT August 20, 1987 ARNOLD & MCDowELL ATTORNEYS AT LAW 101 PARK PLACE HurcmiNSON, MINNESOTA 55350 (61Z 587-7575 l Mr. Gary Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. HARRY ANDERSON R AUG1987 RECEI iiI Re: ordinance Codification Proposal our File No. 3188-87-0031 5891 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55619 (am) 565-0000 MN TOLL PREF 600-040-6565 TELECOPIER Ia1R1 565-1793 501 SOUTH FOURTH STREET -RINCETON, MINNESOTA 55371 (9181 389-92" 714 TENTH STREET EAST ' NCOE, MINNESOTA 55038 012) 8" -am Dear Gary: I am enclosing herewith a photocopy of a letter from Municipal ordinance Codifiers, Inc. and a copy ©f_their- ordinance codification proposal in connection with codification of the City's ordinances. I would appreciate it if you would provide a copy of this letter and the ordinance codification proposal to each council member for the first meeting in September. I anticipate receiving an additional proposal from one other potential vendor and at that point, the Council will need to decide which proposal to accept, if any. Thank you. Very t G./'8-a*ry yours, GBA:lm CC Ron Kirchoff L, 7400 LyndWe Aver= Smith MUNICIPAL ORDINANCE CODIFIERS, INC. MimreWdis. Mhvwsma SM3 wauu,» m cww»w •,v�sw« Awo Area Code 60 owow.nc, coor,cAnon ucww»�� Fa YI�A �*, "TK U, S W9-2403 August 13, 1985 Mr. G. Barry Anderson Hutchinson City Attorney 5881 Cedar Lake Road Minneapolis, MN 55416 Dear Barry: In accordance with our conversation in your office earlier this week, we have reviewed the present ordinances. We enclose our Codification Proposal, in duplicate. If our proposal is accepted, we would follow the procedure outlined briefly in our proposal and provide the City with a comprehensive recodification of all ordinances with countless changes, additions and deletions which, with a minimum of main- tenance, will last indefinitely. Participants in the conferences should include yourself, the Administrator and representation from the Council. Department heads, such as the Police Chief, utilities people, etc., should be on-call to discuss matters of interest to them. Only by involving City administrative staff, department heads, and, if possible, some Council representation in face-to-face conferences, can the City be assured of a good result. in codification, as in any other endeavor, there is no short-cut to quality. There is a brief statement at the end of Part 3 of our proposal as to amendments. This means that we will be suggesting a com- plete change in your ordinance amendment system, but, of course, within the provisions of your Charter. It also means that to initiate the new system we will assist you with your first amend- ing ordinances. While our focus is on content, we assist you in getting a good quality print job locally, if possible, at the lowest possible cost and we also assist you in obtaining suitable loose-leaf binders. Printers base their charges on the number of pages, and bookbinders base their charges on the thickness of volumes, so these charges cannot be accurately ascertained before the Master Copy has been prepared. • 1.1-F I 0 0 40 Mr. G. Barry Anderson -2- August 13, 1987 Lapse of time is partially controlled by the length of time required by City staff for draft review, and the availability of City participants for conferences. However, from the time our proposal is accepted, we realistically estimate a minimum of ten months to a maximum of fourteen months. No part of our fee is due until completion which serves both as our guarantee and our motivation; we will not cause unnecessary delay. Finally, our primary objective is to provide the City with a workable Code that will never again require the City to expend the effort and incur the expense of recodification. we are anxious to work with your City to achieve that goal. If our proposal is accepted please have one copy signed and returned to us. Would you also insert the title of the person with whom we are to correspond which will likely be you. Very truly yours, MUNICIPAL ORDINANCE CODIFIERS, INC. '� Rodger E. Jensen, Counsel REJ/ag Encls. CODIFICATION PROPOSAL m THE CITY OF HDTCHINSON, MINNESOTA (CITY) MUNICIPAL ORDINANCE CODIFIERS, INC. (CODIFIER) Ll 11 • 9-f • • Introduction The Codifier hereby proposes to revise, rearrange and codify the ordinances of the City with such additions and deletions as may be necessary or desirable to provide a workable and current City Code. Upon acceptance of this Proposal by the City a copy of all present ordinances will be furnished to the Codifier, and codification will proceed as set forth below. Part 1 Codification and Procedure The Codifier shall first study the City's present ordinances and prepare a list of Code or Chapter topics, designation and sequence for approval. When approved Codifier shall review and catalog all present ordinances, list and categorize the ordinances required by law to be retained and perpetuated, together with those which it would be desirable to retain uncodified. Codifier shall then arrange for and hold a pre -draft conference in the City. This conference is ver im ortant to a successful codi- fication. It shall be limited to one day anddepartment heads should be on-call to discuss the topics of interest to their departments. Council members should also be notified and, if possible, participate. The purposes of the conference will be to review the City's present ordinances, to afford Codifier an opportunity to make suggestions for updating and revising them, and to suggest new legislation that the City may wish to adopt and include in the City Code. This conference will provide Codifier with an outline for subsequent drafting. Thereafter, each Chapter shall be drafted by Codifier, type- written, and a copy forwarded to the City upon completion. Drafts of individual Chapters may be forwarded, but not necessarily in sequence. A memorandum shall accompany each Chapter indicating sources of the provisions and calling attention to new -provisions requested at the pre -draft conference. zoning and subdivision ordinances shall not be prepared in draft form, but Codifier shall revise the format to con- form with the City Code and incorporate their provisions (and any amendments) into the Master Copy. Drafts may be photocopies. After City staff members have been afforded sufficient time for review and study of each Chapter and the draft as a whole, the Codifier shall arrange for and hold the post -draft conference in the City. This conference is, again, most important to success, limited to one day, and includes the same participants as the pre -draft conference. Its purpose is to make final revisions in the draft. Conference time will not permit a line -by-line consideration of the entire draft. However, it should afford an adequate opportunity to discuss problems, suggestions, changes and explanation of specific provisions as noted by reviewers. City participants in post -draft .conference shall make all decisions and instruct Codifier as to final revisions in the Code draft, and also decide at that time the size of the printed pages. -2- Drafting new or review and substantive revision of any zoning and subdivision ordinances are not included in this Proposal. However, the Codifier shall include specifically requested changes, but shall not be required to participate in necessary hearings. Codifier shall prepare a Foreword for the City Code with appro- priate historical notes. The text of the Foreword shall be submitted to the City for approval. Part 2 Time Lapse and interim Ordinances Between the time that drafting is commenced and the Master Copy is delivered to the City, time is considered of the essence and neither the City nor the Codifier shall cause any unreasonable delay. Such delay could cause the Code to become "stale". Accordingly, the project should move forward expeditiously but not without reasonable time being afforded to complete the work then to be performed. Copies of all ordinances adopted by the City before the pre -draft conference shall immediately be forwarded to the Codifier for inclu- sion in the draft. Between the pre -draft and post -draft conferences only essential ordinances shall be adopted but those, too, shall be forwarded to Codifier and included. Between the post -draft conference and the effective date of the City Code (generally no more than 60 days) no ordinance shall be adopted by the City unless it is to be repealed by adoption of the City Code, or unless satisfactory arrange- ments can be made between the City and the Codifier. Part 3 Completion and Printing A draft of an adopting ordinance required by Minnesota law shall be prepared by the Codifier and furnished the City with appropriate instructions. Codifier shall print a Master Copy of the entire City Code, as revised at the post -draft conference, including a topical Analysis and Sub -Analysis, on 8-1/2 x 11 inch paper camera-ready for offset print- ing, and forward it to the City via first class mail or United Parcel Service. Codifier shall, if requested by the City and as part of the post -draft conference, confer with local printers or others whom the City may consider engaging for the purpose of printing the City Code. Codifier shall furnish such printing firms with some basic printing suggestions that it has found workable. The City shall provide the Codifier, without charge, two bound copies of the Code upon completion. Codifier shall furnish City Attorney with suggestions as to form and procedure for amending the City Code by making changes or • additions. -3- . Part 4 Price and Expiration The contract price is $11,700.00, due on delivery of the Master Copy to the City. This Proposal expires on October 1, 1987 unless previously accepted. DATED: August 13, 1987. Rodger Jensen J/ President and uou MUNICIP ORDINANCE CODIFIERS, INC. 7400 Lyndale Avenue South Minneapolis, Minnesota 55423 Designation and Acceptance • The (title) is hereby designated to correspond with Codifier, receive drafts and consider and approve Code topics and sequence, and approve the Foreword. • THE FOREGOING PROPOSAL is hereby accepted by the City this day of , 19 -4- Mayor (Title) Ll i TO: Mayor 8 City Council FROM: Solid Waste Management Committee i DATE: August 20, 1987 SUBJECT: Leaf Composting Project j The Department of Environment and Energy estimates that 16 to 30 percent of the volume of solid waste generated by residential homes during the growing season is from leaves and grass clippings. With that in mind, the Solid Waste Management Committee would like to propose a program to help eliminate the dumping of biodegradable, reusable solid waste by Hutchinson residents into our county landfill. Negotiations with Junker Sanitation have broken down and the Waste Management Committee can no longer depend on it's earlier proposal of mandatory leaf pickup by Junker crews. Our second alternative is volunteerism. Since the city has already established a composting site, the Solid Waste Management Committee recommends the following proposal until such time a regular pickup and deposition of grass and leaves can be established. 1. The composting site begin to have regular open hours for depositing of leaves, grass, and brush from residential sources. 2. That during these regular open hours a city hired monitor be present to safeguard the depositing of only grass, leaves, and brush to their appropriate sites. 3. Proposed regular hours comprise of every Saturday for 6 to 8 weeks during the peak leaf falling period. 4. Steps 1-3 combined with efforts of the Waste Management Committee in advertising for volunteer compliance by Hutchinson residents. Hutchinson is fortunate to have a site for depositing it's recyclable yard waste. To not contribute to the easing of pressure upon our county landfill when we have the opportunity would be disappointing. SOLID WASTE MANAGEMENT COMMITTEE: Pam Yost JoAnn Jessen Frank Mott Dale Redetzke Robert Bowan Ed Homan Barb Peterson Mark Schnobrich q- F 07,00 1 PROPERTY ► OTEC BIN,CE.1d929' mane►an AEAIIM $manse 00A4 • B:b 111.amp"L�L al MONITORING AGREEMENT • This Agreement is made this 3rd day o/ Aucrust 19_9711sy and betrnon Electro Watchman. Inc.. hereinafter called"E.W., Inc.:' and ElelaBntary School Lift Sta*iOn - hereinafter called'Subsaiber," with respect to Subscribers premium at anis Admees Hutchinson, 55350 ry.9bte,Idg ode are 1. THE SYSTEM. E.W., Inc. agrees to provide or cause- to be provided at the address indicated above (hereinafter called "Me premises") the services and/or comrctions (sometimes referred to herein m "the System") specified below. 2. PAYMENT. Subscriber street to pay E.W., Inc., its Menu or assigns the oonr ion charge of One Huns sed Eighty—Three 6 30/1 UO---------- Dwim, (s 1_ 8�Q) . M well m the monthly charge of ElevEn S ND/100----------_----_--- Dollars IS 11.00 ), plus my taxes including Min taxa, fen or Merges that we imposed by any governmental body related to the service provided under this Agreement. The Connection Charge is payable upon completion of the installation. The Monthly Charges re payable irinw y in advance for the period of this Agreement. ($132. 00 Annually) 3. TERM. This Agreement shall remain in full force and enact for a period of TWO Yields) from the dab service is operative hereunder, and shall continue automatically thereafter for additional annual periods until terminated by either parry. Should Subscriber vacate the promises this Agreement may also be terminated by either party, In cera of such terminations, thirty (30) days written notice shall be delivered by either party to the other. e. SCHEDULE OF MAINTENANCE AND/OR MONITORING SERVICE. Type of Protective Signaling System: "Signal Transmission Equk~U Maintenance Service Number signals to be transmitted E. W., Inc. Emergency Service Response Key Service 'Connection to E. W., Inc.'s Central Station Automatic Dial" Transmitting Unit to be used for notification over Subscriber's telephone lines of Law Enforcement Agency having jurisdiction. (Agency Name: I' Digital Communicatpr to be used for notification of E.W., Inc.'s Central Station over Subscribers telephone lines. A Sale System/No Service AgreEanent — MMiit_ring Only tg, Hut-chinsion pp 'Lt. leaved from Me tetaplhone cbrewhv will m ins W led by as. lh rordace with their,brWrd nocedures. "IMPORTANT: Signa nanvninion muipnent and are esanietad rerwyk,g swiprnsnt M Me manitaina station, it am that mores., the eNe waraw of E.W.. Ins. Upon bmtlneton of this Agreement, for my nron whistem , E.W., Ina, shall Aye Me right ro enter Me Suboibw's Panner, sed .move in a iMmn fMnfmm W thwt labRiry fb dwnp nesewdly dere m the pe m in doing W. B. ENTIRE UNDERSTAND I NO. S.1ownbs, acknoWedgn rebip, of a now of Mi, Alinement. This Agreement contains Me mtr andenbndina of Me par; Yhd wpwrdaa my other wal or written aP na bI,pleahlbtlge. i E. W. INC. M NOT AN INSURER—LIMITATION OF LIABILITY. It u unrYntood and greed by and between Me prises hereto Mat E.W.. Inc. is nm an I.., Iron is this Agreement intended to be an if.. pallc, or a wbftwro for an insurance policy, llebann, it ave, Wit be onamed by Susan tax, Payment, Provided for hanln an bard solely upon the value at the rrvkM provided lot, end aro unrelated to the Yalu, of Subscriber's instantly, in the Property of oten m SubseliberlohrMMl. The rnrounu pryahR by SubseribN H not aBlcant to waren E.W., Inc, assuming MY risk of co mntial or other damages Its Subscriber dee to E.W., Inc.'s negligence or failure m perform. Subaribfilm not cent. Mb APeermnt Itinerate for the liability of E.W., Inc., rhe Subwriber ger Mat E.W., Inc. dW1 mat be Ihble fw lbs o dmpe due tliractly b DdiroctlY ro ave aceurnrxe o.... sections. MrNrore which Ma Inc. Nauld bs fwed liable For los or ay yn u daaiMy s cet, i l wen. U E. he damage blue to • tenure)u MS owl t E. W., Inc. or the Synrn, ai arty to me s m lif TWo shall bs liming to the refund to Subscriber M m amount ., m air ISi times the total nronthly charge Nosio herein, is ro the wet of Two ly in Fifty 11. or mages,Oollarminsimr wet ANI be fes, mtl this liability Noll r ilinselly The i rbipor of er p 1. a NNI gory io Me ewer lou b of on ineeectns of cwt o origin, results directly r lnNnptly m penin b Poprry from E. prlbmnb or or apdwass. e M Me abligttime rt foal by Ms cern of this AgmlnsnL or Irons nseriPnce, rube b rathwnir, of E. W., Inc., in apron, b ampwrs. T. E. W., INC.% LIABILITY. E. W., Inc. Cwt not nonevent or warrent Mat We SYsurn mer not W carnpnornisd or cin uminrod: that the SYstrn will prevent my Ib, by Itinerary, holdup, lin or oherwir; or an, are System will in all tans provide she protection for Witch it I. mussed or intmrbd. Subscriber rknbsedges that E. W., Inc. is ret an insonr, that Subscriber summer, NI risk for los or damage to SuMoiter's ornme, or to in connnss. Met E. W., Inc, hu mace no rebesnbtims or warremies, mer has Subscriber plied on my ebarnbtiob o wenranum. eons, or implied, except r rt forth Main, rad Subscriber seknowlMges Nat he hs rem wan mcenbMs Mis Ararnent. Particularity PrsIXph S above which an forth E. W., Ins.'s estimators and maximum Ii mInv N the of of anv lur or demean to ABILITY AND Aatgted: CITY OF HUTCHIPSCN/V ATFR 'IRFATMENr DEPT. at. PNI Aurnlst 1 ,ta R7 ELEMENDARY SCHOOL LIFT STATION Subeotbr BYEL O WATCHMAN, INC. • T 'ice /r �J ey Authorized Aepnrntative In '1YP35t]rPS THE TERMS AND CONDITIONS CONTAINED ON REVERSE SIM OF THIS AGREEMENT ARE INCORPORATED HEREIN $ubmHhedby Patricia .TaCKSon AMD BY REFERENCE MADE A PART HEREOF. WHITE: OFFICE CANARY:E MRIBER q -G REGULAR COUNCIL MEETING WATER $ SEWER FUND CENTRAL GARAGE FUND *Withholding Tax Acct. Ken Wichterman Hayden Murphy Equipment Jerrys Transmission Service Mn. Body 4 Equipment Northern Power Products Brandon Tire $ Auto Center Hutch Leader MacQueen Equipment Plowmans Inc. Schmeling Oi1Co. PERA • Farm 4 Home GTC Auto Parts Hutch Wholesale September 8, 1987 employer contribution Tax Acct. •*Withholding Albrecht Oil Co. liquid powder $ tracing dye Norlab pre -registration conf. Water Pollution Control Fed. drop box rental American Payment Center repairs Brandon Tire sales tax Commissioner of Revenue aug. supplies Country Market supplies Fadden Pump Co. chemicals Feed Rite Controls supplies Floor Care Supply uniform rental G $ K Services bids for truck Hutch Leader service extinguishers Hutch Fire & Safety Aug. refuse charges Junker Sanitation repairs Krasen Plbg $ Htg. trimmer $ oil L $ P Supply Co. Aug. dumping charges McLeod Co. Sanitary Landfill testing Mn. Valley Testing Lab. supplies Plaza Ok Hardware repairs and supplies Power Process Equipment drill Sears supplies Simonson Lbr. Co. supplies Sorensen Farm Supply employer contribution PERA • Farm & Home Fitzloff Hardware supplies Hutch Utilities gas €, electric Insurance Planners boiler/machinery ins. Logis CENTRAL GARAGE FUND *Withholding Tax Acct. Ken Wichterman Hayden Murphy Equipment Jerrys Transmission Service Mn. Body 4 Equipment Northern Power Products Brandon Tire $ Auto Center Hutch Leader MacQueen Equipment Plowmans Inc. Schmeling Oi1Co. PERA • Farm 4 Home GTC Auto Parts Hutch Wholesale September 8, 1987 employer contribution $511.97 gasoline 288.39 liquid powder $ tracing dye 94.80 pre -registration conf. 150.00 drop box rental 55.00 repairs 6.00 sales tax 563.08 aug. supplies 22.98 supplies 9.56 chemicals 949.50 supplies 50.25 uniform rental 164.40 bids for truck 35.42 service extinguishers 25.00 Aug. refuse charges 32,798.70 repairs 1991.00 trimmer $ oil 200.45 Aug. dumping charges 36.40 testing 133.00 supplies 27.22 repairs and supplies 598.53 drill 50.80 supplies 154.83 supplies 22.72 employer contribution 292.59 supplies 96.00 supplies 22.11 gas €, electric 12,557.73 boiler/machinery ins. 3264.00 july computer charges 641.02 $ 55,813.45 employer contribution $60.11 %safety boots 30.00 supplies 20.22 repairs 41.50 repairs $ parts 31.20 parts 222.14 repairs $ parts 165.79 for sale ad 36.96 parts 345.24 parts 349.44 oil 250.25 employer contribution 35.73 supplies 48.01 supplies $ repairs 3419.89 supplies & repairs 308.22 $ 5,364.70 //-4 r -2 - GENERAL FUND *Dept. of Natural Resources snowmobilereg. fees $ 18.00 *Dept. of Natural Resources boat reg. fees 18.00 *ICMA Retirement Corp. employer contribution 153.13 *Withholding Tax Acct. employer contribution 3610.41 Gale Boelter %safety boots 30.00 Kathy Hazelton swim refund 10.00 Wade A. Serfling volleyball refund 25.00 Mark Lietzau football refund 15.00 Luanne Kucera football refund 9.00 Leander Henning airport gas key refund 30.00 Ron Kirchoff meeting expenses 9.97 Shari L. May subpoena fee 10.41 D.R. Chaffee subpoena fee 10.41 Larry Karg %safety boots 30.00 Doug Meier %safety boots 30.00 Louis King umpire 15.00 Allied Mechanical Systems supplies 86.15 Bonds of 1986 storm manhole tat school 1205.00 Bus. Records Corporation ticket books 491.44 Butterworths legal books 32.00 BNT Implement parts 81.95 Des Moines Register Chief ad 187.50 Distel Grain Systems supplies 5.34 Godfather Pizza police com. meeting 23.74 •Mn. CLEO dues $ subscription 30.00 Norlab powder & dye 94.80 Nevco Scoreboard parts 91.44 MDI Inc. recruiting vois book 17.95 Milwaukee Journal police chief ad 285.60 Pioneer Mfg. Co. supplies 393.95 Paul Ohlin Sales supplies 66.82 Rickert Excavating Co. demolition of house 1950.00 Sterner Ind. Inc. parts 7.78 Ag Systems Inc. parts 5.00 Allen Office products supplies 27.32 Am. Welding Supplies welding gas 36.61 Anderson Interiors supplies 72.39 Brunner Sales salt 39.78 John Bernhagen Sept. comp. 1704.06 Culligan Water Cond. salt $ services 32.76 Crow River Vet Clinic aug. boarding fees 187.00 Carr Flowers Inc. plant-L.Karg 12.50 Coca Cola Bottling supplies 1322.06 Crow River Press Inc. printing 202.35 Chamber ofCommerce rental office & copier 168.42 County Market supplies for August 276.89 Floor Care Supply cleaning supplies 523.55 Forbes Auto Store parts 1.80 Gopher Sign signs 90.00 •G & K Services uniform rental 634.08 Hager Jewelry UPS charges 2.73 Hutch Fire $ Safety service extinguishers 179.50 Hutch Leader publication costs 1537.00 HCVN Ch. #10 franchise payment 750.00 -3 - resurfacing courts School Dist. #423 supplies K Mart supplies L $ P Supplies sand & rock Meeker Washed Sand $ Gravel chief ad Mpls Star & Tribune rental unit Mini Biff equipment Mid Central Inc. office rental MidContinent Theatre Co. repairs Marco copier supplies Mankato Bus. Products employer contribution PERA supplies Simonson Lbr. Co. supplies Sorensen Farm Supply grease Schmeling Oil salt TRI Co. Water Condition. parts Wigen Chev. Co. contract payments $ supplies Xerox Corp. cath expenses Cash Drawer #d arena sales tax Commissioner of Revenue dl fees for county Co. Treasurer recording fees Co. Recorder compensation, mileage,school Douglas Jost supplies ERickson More 4 Store supplies Fitzloff Hardware supplies Farm & Home • GTC auto parts Hutch Utilities gas $ electric Hutch Wholesale supplies Insurance Planners boiler/machinery ins. Logis computer charges Plaza OK Hardware supplies Town €, Country Tire supplies U Of Mn. 2 reg. fees McLeod Coop Power assn. electricity Mn.Elevator Inc. elevator services Farm Plan Corp. resurfacing courts $2695.00 supplies 290.02 supplies 48.42 sand & rock 399.06 chief ad 295.68 rental unit 48.00 equipment 768.00 office rental 350.00 repairs 163.13 copier supplies 117.41 employer contribution 3709.14 supplies 18.76 supplies 1.05 grease 25.60 salt 38.40 parts 4.00 contract payments $ supplies 557.92 cath expenses 99.55 arena sales tax 71.76 dl fees for county 116.00 recording fees 20.00 compensation, mileage,school 826.73 supplies 24.32 supplies 74.18 supplies 289.52 supplies 90.52 gas $ electric 10,123.76 supplies 4.76 boiler/machinery ins. 1072.00 computer charges 12,632.19 supplies 78.62 supplies 14.00 2 reg. fees 130.00 electricity 159.12 elevator services 53.55 repairs $ parts 602.62 $ 52,894.38 • 0 -4 - BOND FUNDS Bond of 1986 Rockite Silo Inc. rock $22.26 Police Const. Fund Erickson & Templin tree removal 100.00 1982 Tax Increment Debt Service National City Bank interest $ service fee 6546.25 Bonds of 1987 Co. Recorder easement recorded 10.00 Hutchinson Landscaping grade digging $ seeding 650.00 Hutch Utilities street lite- Century 3370.69 J.W. Hanson Construction project construction 7399.64 Athkinson Blacktop project construction 36,417.91 Juul Contracting Co. project construction 43,031.55 Wm. Mueller & Sons project construction 9,026.42 $ 99,906.21 MUNICIPAL LIOUOR STORE City of Hutchinson payroll $4484.28 Withholding Tax employer contribution 293.72 PERA employer contribution 172.31 Quality Wine & Spirits wine & liquor 2331.36 Johnson Brother Wholesale wine & liquor 2368.68 Griggs Cooper $ Co. wine & liquor 3777.95 Ed Phillips & Sons wine $ liquor 2026.74 15,455.04 HUTCHINSON POLICE DEPARTMENT MEMORANDUM TO FROM SUBJECT ALL CONCERNED DATE September 2, 1987 FOR YOUR INFORMATION There will be a Police Commission meeting on September 15, 1987 at 12:00 noon in the City Council Chambers. The commissioners will be reviewing applications for the position of Police Chief. There will be a Police Commission meeting on September 18, 1987 at 1:30 p.m. i in the City Council Chambers. The commissioners will be meeting with Professional Police Services regarding the testing of the applicants for the position of Police Chief. Ll • (612) 587.5151 yt�rH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 August 31, 1987 To Whom It May Concern: FOR YOUR INFORMATION The City of Hutchinson is forwarding this survey to contractors who could potentially do concrete construction on the public right-of-way in the City of Hutchinson. The City is contemplating enacting a licensing procedure for anyone wishing to do concrete work on the right-of-way on projects other than City contracts, and the City hereby requests your opinion in this regard. Licensing will tend to assure quality construction by all concrete contractors, whether local or not, by requiring that work be done in accordance with the Uniform Building Code, the Minnesota Department of Transportation "Standard Specifications for Construction", and City standards. More uniform construction standards and the ability to enforce them, will enable contractors to bid more competatively, thus providing a more equitable market for private work on the right-of-way. • A licensing procedure would function somewhat as follows. Anytime a contractor wishes to do concrete work on the public right-of-way, whether it be curb, sidewalk or driveway, a permit would need to be obtained from the City. But in order to be able to obtain a permit, the contractor would need to be licensed, which would entail that he file with the City, bond and insurance certificates. A license would probably need to be renewed annually, together with bond and insurance certificates. There may or may not be a fee for obtaining a license and/or a permit. To assist the City in determining whether such a procedure would be workable, please complete the following survey by numbering 1 through 3, the options shown; 1 being the option you most prefer and 3 being the option you lease prefer; and return it in the enclosed, stamped envelope, as s on as possible, but not later than September 17, 1987. If you have any questions, or if additional information is needed, please call Jim Marka or myself at the above number. Thank you! CITY OF HUTCHINSON W' -` \ wov • Eugene derson Director of Engineering EA/pv enc. CC: Mayor and City Council's Gary D. Plotz, City Administrator Cal Rice, Asst. City Engineer Satre Cmattectlen ssc. surras .. 1000 Nov.. 7 Meat 410 School Road 109 Pale and MutelLLppn, MM 55350 Watchinson, MM SS350 Mutchiesr, IM 55150 OMytan-Andarsen Court. Co. 0 a J cmetrsetim Peer M6ers 9011401a My. 15 b. 249-M Ase. B.M. My. 3121. BMtchionon. AN SSS50 dtchie . MM $5350 Clemons, Mt S5336 Promising Construction Gasssan Construction Groat Plains wooly 7 ft. 2 Hetchionen, MM 55350 1104 Low" Ave. not Klement, 1N 55350 May. Best Mutchie . AM .$3350 BOND Of Your Urn Bsahart Cutts Borns IIrY, Mrea. Inc. Sex lye 405chool Bead No. sulls, MM 56097 wteTimm. AN SS350 Montrose, M1 55163 0iche" Letson 0 umert talons Gory Ma11Mr 7S Bram St. So. Bt. 3 1335 Mout" 002 Lar Hotehinsun, MM SS350 ButcMaron, MM 55330 ButChLs , NM 55350 Miller, Miller A Mac, Inc. Mord Johnson Construction Mchats eMatrwtim 4053 califeruis St. on 2 1402 We On. Hutchinson, MM 55150 Consul, IMI S532S Glsonos. i 35336 Arlie schlm%t, Jr. Mmard edNidthasur Mlsonson Lrhec OMpany 924 St St. 130 Century BPs. 395-3st SAO. B.S. Butchirm, MM 55350 satehinsm. MM 55350 Butddl , M snw Plyter Construction on 4. Bon 21 South Grade Road Butehinsca, MM 55350 J. M. Hanson Corot. Co. P. O. Bon 353 MMtthinsan, IBI 55350 Tischer Construction 115 -3rd Are. M. Alexandria, MM 56304 Joseph Only 750 Sammy AMM! Hutehisean, MM 55350 CITY OF BiTTCNINSCH CONCRETE LICENSING SURVEY ENGINEERING DEPARTINENT INSPECTIONS DEPARTMENT Trick a MMer construction 1120 Luis See. Hutchinson. 0 55350 United Building Canter 135 Marr St. BOt^eamman. on 55350 0 Enact a licensing procedure, requiring proof of insurance and a bond. Enact a licensing procedure, requiring proof of insurance only. Do not enact any type of licensing procedure at this time. Comments: Date Signature 0 An Egool Oppo,w,,fy Employer STATE OF MINNESOTA MUNICIPAL BOARD Suite 165 Metro Square 7th 3 Robert Streaks St. Paul, Minnesota 55101 September 3, 1987 Gary D. Plotz City Administrator 37 Washington Avenue, West Hutchinson, Minnesota 55350 Phone: (6121 296 2428 FOR YOUR INFORMATION 356}7 p� SEP 1987 REC .�Vis'}1 Docket Number A-4385 Ordinance Number 760 r City of Hutchinson Dear Mr. Plotz: The Minnesota Municipal Board has now processed and approved the above • ordinance in accordance with Minnesota Statutes, Chapter 414, and the Rules of Procedure. According to law, this annexation ordinance must be filed with the Township Clerk, County Auditor, Secretary of State, and the Municipal Board. (Since the ordinance has already been filed with the Municipal Board, no additional copies are required.) We also recommend that you file the ordinance with the County Recorder. The annexation is final upon the date the ordinance is approved by the Board, which is the date of this letter. Sincerely, MUNICIPAL BOARD Patricia D. Lu Assistant DIre for PDL:sg cc: McLeod County Auditor Lynn Township Clerk • .Marilyn Swanson, Admin. Secretary Secretary of State M Ll 0 e artment o ra a an Economic Deve opment August 31, 1987 Community Development Division 900 American Center 150 East Kellogg Boulevard St. Paul, MN 55101-1421 612/296-5005 Fax: 612/296.1290 FOR YOUR INFORMATION; Mr. Bruce Ericson Director of Parks 900 Harrington Hutchinson, MN 55350 RE: FY'88 Outdoor Recreation Grant Preliminary Application Tartan Park, City of Hutchinson Mc Cloud County Dear Mr. Eric on' L¢�- The review of preliminary applications for 1988 State Bonding and Land and Water Conservation Fund (LAWCON) Outdoor Recreation Grants has been completed. This review, by representatives from this office, was conducted in accordance with state and federal laws and administrative rules. Factors taken into consideration in the review and ranking were derived from the findings of the State Comprehensive Outdoor Recreation Plan. Those factors included site suitability, location/accessibility, park design, interorganizational cooperation, comprehensive planning, and demographics. Competition for the limited funds was very intense. Of the 147 applications (valued at over $18.0 million) received this year, only 28 can be recommended for $1.5 million in available funds. Unfortunately, your application did not rank high enough to be recommended for further grant consideration this year. There are simply not enough dollars available to fund all applications. Funds for outdoor recreation projects are derived from appropriations made by the U.S. Congress through the LAWCON program and by the State Legislature through Capitol Bonding. If you desire additional information regarding your current application or would like assistance on a future application, please contact the Outdoor Recreation Grants Section of this office at (612) 296-5005. We thank you for your interest in these programs and are sorry that your application did not rank high enough for further consideration this year. Sincerely, Grethen L. Blank, Director Outdoor Recreation Grants Section /sm XXII/16-CP An Equal Opportunity Employer FOR YOUR INFORMATION THE HUTCHINSON SAFETY COUNCIL • The Hutchinson Safety Council met on July 27, 1987 at'the Fire Hall at 12:00 noon. There were 15 members present. Prior to the meeting Dick Higgins presented a video on chemical safety in the work environment. The meeting was called to order by Vice -President Mark Schnobrich. We observed a moment of silent prayer. For old business it was reported the safety trailers that the State has to be used at County Fairs are booked up for this year's fair dates. Les Smith will work to get one for our County Fair next year. For new business Les Linder reported a tree covering a stop sign. Mark Schnobrich took note of the address and will check into the matter. Discussion was also held regarding the traffic problems and street conditions out near Cash Wise. Suggestions have been made for the work to be done for 1988 in that area, however, many suggestions to the State in the past have been ignored. Gary Hoffman,d€-.Goebels informed the council that it is very difficult . to see people coming out of Goebels and crossing the street to their parking lot-. Goeblea would like to remove the parking spaces in front of the building and allow for 3-5 visitor spaces in their lot. The front could be used for short term parking. It was moved and seconded that the Safety Council recommended that this be considered as a project for the City for 1988. The motion carried. Eugene Anderson, Citv Engineer will be informed to get this into next year's projects. It was reported that Eileen Torrey will be retiring form her job at Motor Vehicle and also from the Safety Council. Les Smith reported that he has distributed 72 safety brochures on mower safety since our last meeting. He also reminded us to look for the Safety Trailers at the Minnesota State Fair. The meeting was adjourned. Our next meeting will be August 31, 1987 at 12:00 noon at the Fire H.n11. Larry Ladd will provide the program. Submitted by: Patty Stallman, Secretary TREASURER'S REPORT: Balance on hand 7/27/87 $152.81 Paid to J. Renyolds-gift for Sr. Class Party 25.00 Current Balance as of 8/31/87 127.81 Savings Balance as of 8/31/87 $155.75 STAR/TRIBUNE September 1, 1987 Luverne's Grote -by -mail quadruples its turnout tff Writer�>� Sta i92 mailbox for thety of Laverne,e than quintupled tieter amendment, ares more votes alt expected to reach (Sty Han society. Officials will count votes this alar - now in Minnesota's first an -mail pobtic re6aesdum, and experts ere rami6mbm gv beyond Luvane, a aamtyseat of about 4,300 in the w= comerofthe state. Widespread mail baBoti scould in. change drastloany, authorities Some see it as a pep toward oyer ways to make votmg easier, movlerg someday to voting Cly telephone or ca tuhoology is aB these for that already," Laveme City Admipistrator Steve Perkins said Fri- day. "Obviously it's a way to rsderoe costs.' t "There -are an kinds d poaibilities," said Secretary of State loan Grovre, who helped push through a kw earli- er this year to allow cities and coun- ties to experiment with mail voting far the patter 1'h years. But she Pre- dicted time legislators will be cautious about expanding mail voting trtil Mianesots communities have mere experience with it. As of Monday aftemoon, 1,389 bal- lots had been returned in the La- verne referendum, compared with just 238 cast at the polls in March, when voters rejected charter changes by a 2 -to -1 margin. nail voting becomes widespread, it Id increase balloting and We n't have just the hotheads on both sides (of an issue) participating." said Bill Moms, a forma state Indepen- dent -Republican chairman who oper- ates Decision Resources, a public opinion research firm. "I think what that will lead to ulti- mately is a mod mare representa- tive reading of the 4enerW public" and to more public discussion of the issues, he said. "Rather than basing opposition or frvorability on a hard core of voters, now both sides will have to educate the voters in order to take into t count that larger pool of potential participation That already has happened in Cali- fornia. For nearly a decade, voters there have not had to explain why they want absentee ballots, so anybody can vote by mail in any elation for any reason. The result? "A lot of candidates now really do orppize drives for absentee ballot- ing;" said Brad Clark, an elections analyst in the California secretary of state's office. Party workers get mail ballot applications for many voters and often deliver signed applications to the voting authorities, who mail out the ballots. That way, "You can ensure that your supporters are going to vote," Clark said. "If you have to go out and round them up on election day and get them to the polls, that's more difficult." In the 1982 election for governor, California Republicans mailed 2 mil- lion absentee ballot applications, the Los Angeles Times reported Demo- crat Tom Bradley won at the polls but George Deukmejian had enough mail ballots to win the elation. About 2,000 volunteers helped hand out absentee ballot applications for San Francisco Mayor Dianne Fein- stein when she faced an unsuccessftil recall effort in 1983. Mail ballots ac- counted for 36 percent of the votes. and Feinstein won eight of every nine of them. And all 430,211 registered voters in San Diego weft sent ballots on a convention center lease issue in a 1981 election conducted solely by mail The POO~ of emelt hello" in suwv k disuses w 4iisoba l4ioes. war 3 = in 1976 to 9 parent aw He tail lige have ban a w Vrd► kms. sada r a few people Vain baum-d r didn't r +_� a number dlta�ots being 1112 Up" address dale candidate. filiform oleo has some where all voting is410 jwe loadwits with than voters, primarily in desert Will mousses ancas. Minnesota my have those sone Another 197=09 cre Mstinid ismemse, PlegislaPermw�aY-marl dec- uoro ie mwnhrps of fewer fban 40D registered votes notwde 4he Twin Cities WRL In Laverse the city Rallied 3,978 bailout a rostered vows on+Aug. 14, but 368 was returned because people bed moved or died. Growe did a four -minute TY tape showing bow to put each ballot into a "secrecy" envelope and bow Ito put that now a larger envelope that must be signed by the voter and a witww The city paid returnpwrge - but do30 percent of the bi se a llets retuned by Friday had bees dropped off at Cay Hang many in a boa where residents regularly deposit utility PaYUbaft on Tuesday. Clation gociges wig compare envelope sigwtutts with those on voter registration carft check for wiaea ugmtutea, "Islosse seem ielopm from the retains envelopaa, then count the ballots. "1 thiole most people have found it convensm," Perkins said Friday. "There lave been some Comments that if people don't care enough to go down to the polls, why should they vote? But I think some of those ask- ing the comments didn't vote in March and voted now." . How eery should it be to vote? Traditionally that argument has been clouded by politics, with Claims that Democrats pin from a heavy twn- out and Republicans lose. "1 think that's a crock." Morris said Growe agreed, and each had pet err guments — Morris that Republicans arc doing well among young voters who don't traditionally tum out, Crowe that Minnesota DFLers swept elections of 1974, a low -turnout year. Morin said surveys have demon - United that only two factors deca- mine wkerher most Americans vote. the effort required and their own sense of duty or citizenship. Supreme Court • expands rights RYORi LAWSUITS M widbring Tm iiutre 9 ruling by the U.S. Su- preme CauR on a a downer's rights to compensation could have a chilling effect on government zoning m dmdves and �ld produces a volley of new lad use litiga- lion, area real easter attorneys say. The Supreme Court has said regulations that imprue new limits on an Wages use of land may amount to a Waking" for which the Constitution requires "jug compensation and do compensation may be requiredaven if the taking a nes perntannant. National real estue industry groups have tailed the nding, while the National Associa- tion of Counties, the National league of cow and othergovermnettal anIt,f oro lave called the ruling d. laappa of the Area attorneys the ttuo l i court's tvlirrg vwn't be known for a rrrntber of years—and after a number of lawsuits. "It as sigmfia ntcue." upRobert Hof - m erl. a VA W land tae anorney wish Lart m. • Hoffman, Daly & Lindgren Ltd. "u is pro- bably the most sigruftcarrt land use case 10 be landed down within the last 30 years 71w &Veme Cow half beerida king die iss a: of whether you lave a taking as a result of a police poser."upPmdricT. Roamrblau. chairman of the real estate department at Leonard. SaW will Dmard. -Now dney've confronted it head on " William Dunning. Mionapolis' amidem city attorney, says the cox likely will result in more litigation between developers and municipalities over land we isstra. "Governmew bodies are going so be a lot more hesitant when it cornea to land use regulations." Dunning says. Because of potential hugatioa. Whey've got to be con- cemed about the public's pocketbook." TheSupre eCourt'srulingdoesratpro- hilid government bodies from enacang zon- ing oo-ing or build use neguWifuns, but it does say landowners can collect damages nesultiag from such legislation. The most formal manner of taking is the -use of eminent domain, when a government uuity'Candemvs out a landowner and com- penswes-him or her for the lata Of 1111111111101Y. The Supnmrtg Court ruling concKm a W coed, informal kind of taking, known as a regulatory taking. That's when a property's . interest has been diminished in value by a government activity, like a inning ordination or openspace mqumement. 11M court'& ruling doe not, however, .FOR YOUR INFORMATION -MA$MP�CQM"h.h*LWdYMdWW a ftkffq� in Hdf�- bwkwdw Rulin "Ful", a land to mk be Hoff )�Pwg r•oaamWy dWW8" for 0 gulsory lot maw W" popwty. smand. it P a Inldo■vw "bad= conuftub"M nobb am 4:16M WAMINY � on. he 46m* WOM the 6M of Whomeft a of CWMA had QPWMd ami ibe bmb of a ernk. 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Y -V 7 W4fi Ad .,T he United Sm Stperne Court rarely rulwow.!, Who agwd M tAM middle arpond 4 larduse issues, so-Oxa4does, the o0casiopis ofulp4jaw4fim IM OUL'Sur,b was the cm during the hist Om dW � be 04, la" W1*60(ft tarn of Ov, when the coWissued but two docisioto that will seriously curb Ow lxmcr- Land regulation P to ag" open spacf re-,': SWAMMOt has Maxisod W" to riffirp of private(q] Ktname.but'o *w, enpp,w* law. OW%* v& Im Angdo CamM ft WArt took ft am livaiti OW weed d*r s" o*4W diminaft the bogus dist* W= MPWRXY A- No dM O*iW OW on Sa4rntneul bA4 use iniondws"aW that 4. std Wdnp by emtrtwt domain. P104mo"Podong but unproductive PdW.'.V*3;-;I 6 a . . 111W. if 4 fM= WGMMmuabCmWeJhrW,WU*CVq4 :'Ime, Floating WW44 wuh dulling define 11, L.r W to whst it pos to qW even if only Wtuporary. ': �.- 1 r lndwwcw4Qv,W4mv&CAkfDjM Goa Cow public Purpoic. =QPMC miuion, the ootut said a Wilding permit for the Nollan io an but meinvq bow la* family cannot be held homr, with ft ransom being tnn I=his can- be sure that both public ao=tothe NoIW6private beach, unless CM_r, Angeles Causy and ft Calitwow Coastal Cauttlifism POIAMM is MMAk- dm& their'respectivo suits w= nooing gum than When it coam land use, Calibm is perhaps ft moot fn%olous and unproductiw. , regulatory of all ft saws. But Muumm is not far Land use regulation is indeed a government's behind. The powers of the Metropolitan Council and the prerogative, and the Supmakc Court's recent rulings do msmmw nature of many zoning on4amm place Min- nodung to erode it. All the court says is that goAmmment. ama among die top five states when it comes to while exercising dW prerogative, be mmdfW Of ft ngw land Ilse I Court rul- of rty W=. TIM COLIM Mminds U.S. WWroarkSuprem AL U.SColl iggs should dramatically cbW dz way regional and auL g OW dw Fiffi Awadimal to I Con - local gamrnment bodiesdo business in Muuwsw. s6tution guarantees dw landowners be compensated pW-M. And Tbt land use debate falls within Mo exuemes: triose whe4 govtcrnment takes of privW who support owom, unbridled land development in the drays not so rv%vjPbQ9A%