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cp01-26-1988 cHUTCHINSON CITY CALENDAR WEEK OF January 24 TO January 30 • 1988 WEDNESDAY -27- 10:00 A.M. - Directors Me at City Hall SUNDAY -24- THURSDAY -28- 7:30 P.M. - Joint Planning Board Meeting at City Hall MONDAY -25- TUESOY -26- Noon - Safety Council Meeting 110:00 A.M. - WWTP Meeting at at Fire Station Plant Site 1:00 P.M. - Utilities Commis Meeting at Utili 7:00 P.M. - Special Planning Commission Meeting at City Hall 8 :30 P.M. - Airport Commission Meeting at City Hall FRIDAY -29- 7:30 P.M. - City Council Meeting at City Hall SATURDAY -30- • L J • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 26, 1988 1. Call to Order - 7:30 P.M. 2. Invocation - Father Richard Gross, St. Anastasia Catholic Church 3. Consideration of Minutes - Regular Meeting of January 12, 1988 and Special Meeting of January 19, 1988 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - December 1987 2. Planning Commission Minutes of December 15, 1987 3. Park & Recreation Board Minutes of December 2, 1987 4. Tree Board Minutes of December 2, 1987 5. Hospital Board Minutes of November 17, 1987 and December 15, 1987 (b) Applications for Snow Removal Permit 1. Marvin Villhite 2. Don Glas 3, Carl Christensen (c) Appointments 1. Pioneerland Library System Board - Bill Scherer 2. Senior Advisory Board - Marie Raping (1989) Don Bonniwell (1990) Arnold Rotzien (1990) Verna Hintz (1991) Lloyd Mueller (1991) Action - Notion to order report and minutes filed, issue permits and ratify appointments 5. Public Hearing - 8:00 P.M. (a) 1988 Improvement Projects 1. Project 88 -01 2. Project 88 -02 3. Project 88 -08 4. Project 88 -09 5. Project 88 -10 6. Project 88 -11 7. Project 88 -12 1 CITY COUNCIL AGENDA - JANUARY 26, 1988 Id 7 8. Project 88 -15 9. Project 88 -18 10. Project 88-19 11. Project 88 -20 12. Project 88 -21 13. Project 88 -22 14. Project 88 -25 Action - Notion to close hearing - Motion to reject- Motion to approve projects - Motion to waive reading and adopt Resolution No. 8699 Communications, Requests and Petitions (a) Discussion By C.A,M. Regarding Status of Police Station And Proposal Requests No. 8, No. 9, No. 10 and No. 11 Action - Motion to reject - Motion to approve proposal requests Resolutions and Ordinances (a) Ordinance No. 1/88 - Ordinance Amending Section 635:05 Of City Ordinance Regarding Sidewalk Snow Removal Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 2/88 - Ordinance Amending Section 715:40 Of 1974 Ordinance Code - Entitled "Time Limit, Parking Zones" By Adding Subdivision No. it Thereto Action - Motion to reject - Motion to waive second reading and adopt (c) Ordinance No. 3/88 - Ordinance Amending Ordinance No. 630 Changing Terms Of Office For Senior Advisory Board Action - Motion to reject - Motion to waive second reading and adopt (d) Resolution No. 8695 - Resolution Establishing 24 -Hour Parking For Downtown Residents With Parking Permits Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 8698 - Resolution Dedicating Public Right -Of -Way For The Frontage Road on The East Side Of Trunk Highway 15 From Freemont Avenue To Century Avenue Action - Motion to reject - Motion to waive reading and adopt (f) Resolution No. 8700 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 2 • • • CITY COUNCIL AGENDA - JANUARY 26, 1988 8. Unfinished Business (a) Consideration of Twin Oaks /Holmquist Assessment Issue Action - 9. NEW BUSINESS (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Reimbursement for Crop Damage Caused from Force Main Installation Action - Motion to reject - Motion to approve payment (c) Consideration of Utility Overcharge for Haukos/Bradford Building Action - (d) Consideration of Conditional Use Permit Submitted By Grant Hatten • for Wholesale /Retail Meat Market with Favorable Recommendation of Planning Commisson Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution no. 8693 (e) Consideration of Conditional Use Permit Submitted By Gerald Wolske to Move A Mobile Home with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 8694 (f) Consideration of Conditional Use Permit Submitted By Larry Bethke And Koosman /Rice To change PUD with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 8692 (g) Consideration of Sketch Plan Submitted By Joel Vinkemeier (Two Mile Radius) with Favorable Recommendation of Planning Commission Action - Motion to refer to County with no objection • (h) Consideration of Establishing Date for City Council Special Meeting/ Workshop In February Action - 3 CITY COUNCIL AGENDA - JANUARY 261 1988 CJ (i) Consideration of Establishing Salary for Hutchinson Utilities Commission Members Action - (j) Consideration of Contract with American Risk Services Action - Motion to reject - Motion to approve and enter into contract (k) Consideration of Resolution Regarding Emma Lake Estate Action - (1) Consideration of Repair of Fire Protection System At Civic Arena Action - (m) Consideration of Energy Council Recommendation for Agreement with Energy Coordinator Action - Motion to reject - Motion to approve and enter into agreement (n) Consideration of Ordering Preparation of Report On Improvement for • Project No. 88 -13 and No. 88 -14 Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 8696 (o) Consideration of Receiving Report and Calling Hearing On Improvement for 1988 Projects Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 8697 10. Miscellaneous (a) Communications from City Administrator 11. Claims. Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adiournment N • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 12, 1988 1. The meeting was called to order by Mayor Ackland at 7:30 P.X. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2, INVOCATION The invocation was given by Father Richard Gross, 3, MINUTES The minutes of the regular meeting of December 22, 1987, bid opening of December 30, 1987 and special meeting of January 4, 1988 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 40 1. BUILDING OFFICIAL'S REPORT - DECEMBER 1987 AND YEAR END REPORT 2. LIBRARY BOARD MINUTES OF DECEMBER 21, 1987 (b) APPLICATION FOR NON - INTOXICATING MALT LIQUOR LICENSE FOR SUPER AMERICA (c) APPLICATIONS FOR SNOW REMOVAL PERMIT 1. DAVID IGL 2. ALLAN TRAUTMAN 3. OTTO TEMPLIN - E & T CONTRACTING 4. DARROLD ZIEGLER - JUUL CONTRACTING 5. BUD REINERT (d) APPOINTMENTS 1. FIRE DEPARTMENT OFFICERS FOR 1988 2. PLANNING COMMISSION - CLINT GRUETT 3. UTILITIES COMMISSION - JERRY CORNELL (TO 9 -89) W, T. RICHARDS (TO 9 -91) 4. DOWNTOWN DESIGN REVIEW COMMITTEE - BUTCH WENTWORTH JOANNE VILLMERT SKIP QUADE • JOHN KORNGIEBEL JIM MARKA RICH WESTLUND DON ERICKSON 1 �� CITY COUNCIL MINUTES - JANUARY 12, 1988 • The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order report and minutes filed, issue license and permits, and ratify the appointments. Motion unanimously carried. 5. PUBLIC HEARING None. 6, coXXURICATIONS, REQUESTS AHD PETITIONS None. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8686 - RESOLUTION ACCEPTING $75,000 FROM THE HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Carls, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8686. Motion unanimously carried. (b) RESOLUTION N0. 8687 - RESOLUTION OF AFFIRMATION BY CITY OF HUTCHINSON • TO CONTINUE AS A "STAR CITY" The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to waive reading and adopt Resolution No, 8687. Motion unanimously carried. (c) RESOLUTION NO. 8688 - RESOLUTION OF APPLICATION FOR SMALL CITIES GRANT PROGRAM Following a presentation by HCDC Director John Bernhagen, Alderman Tor- gerson moved to waive reading and adopt Resolution Ho. 8688, with the contingency to change the wording if necessary on the document. Motion seconded by Alderman Mikulecky and carried unanimously. Alderman Mlinar moved to waive the building permit fees applicable to the grant rehabilitation applications. Motion seconded by Alderman Carls and unanimously carried. (d) RESOLUTION NO. 8691 - RESOLUTION AUTHORIZING CHANGE OF CONTROL OF THE CABLE FRANCHISEE AND COLLATERAL ASSIGNMENT OF THE FRANCHISEE'S ASSETS AND FRANCHISE RIGHTS Alderman Mlinar moved to waive reading and adopt Resolution Ho. 8691. Motion seconded by Alderman Carls and carried unanimously. • 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDATION FOR ANNUAL VAGE ADJUSTMENT (DEFERRED DECEMBER 22, 1987) 4 CITY COUNCIL MINUTES - JANUARY 12, 1988 Following discussion, the motion was made by Alderman Carls to adopt the recommendation of the City Administrator of two percent wage ad- justment plus a limit of 1.25 percent of departmental payroll for merit increases, and to exclude the liquor store employees from the motion, and to require the City Council to meet with the liquor store employees within the next 30 days regarding the future of the operation. Motion seconded by Alderman Mlinar and carried four to one, with Aldermen Carts, Mlinar, Torgerson and Mayor Ackland voting aye and Alderman Kikulecky voting nay. (b) CONSIDERATION OF AMENDING PARKING ORDINANCE FOR DOWNTOWN RESIDENTS (DEFERRED JANUARY 4, 1988) City Administrator Pl0t2 commented on the proposed plan of issuing parking permits to downtown residents to park in the designated lots for an extended period of time. Following discussion, Alderman Torgerson moved to waive first reading of Ordinance No. 2/88 and set second reading for January 26, 1988. Mo- tion seconded by Alderman Mlinar. Alderman Carls moved to amend the motion by directing the City Attorney to add the word "residents" in the ordinance and have the amended copy ready for the January 26, 1988 meeting. The amended motion was seconded by Alderman Mlinar and unani- • mously carried. The main motion carried unanimously. (c) CONSIDERATION OF AMENDING SECTION 635:05 OF CITY ORDINANCE REGARDING SIDEWALK SNOW REMOVAL (DEFERRED JANUARY 4, 1988) The motion was made by Alderman Mikulecky, seconded by Alderman Carls, to approve and waive the first reading of Ordinance No. 1/88 and set second reading January 26, 1988. Motion unanimously carried. (d) CONSIDERATION OF FIRE DEPARTMENT RECOMMENDATION TO AWARD BID FOR REFURBISHING 1971 WARD LAFRANCE PUMPER (DEFERRED DECEMBER 30, 1987) During discussion it was pointed out that the apparent low bidder, 3 -D Fire Apparatus, did not provide a bid bond, lease purchase bid, or contractor specifications. Therefore, it was recommended to award the bid to the second bidder. Alderman Torgerson moved to approve and award the bid to Pierce Mfg. in the amount of $90,058. Motion sec- onded by Alderman Carls and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST BY HUTCHINSON COMMUNITY HOSPITAL TO PURCHASE SPACE LABS CARDIAC MONITORING EQUIPMENT FOR ICU /CCU Alderman Carle moved to approve the purchase. Motion seconded by Ald- erman Mlinar and unanimously carried. 3 CITY COUNCIL MINUTES - JANUARY 12, 1988 • (b) CONSIDERATION OF NORTHEAST STORM SEVER IMPROVEMENTS RELATING TO COUNTY DITCH 10. 18 (MAPLEWOOD ACADEMY) City Attorney Anderson updated the situation. Attorney Dan Prochnow, stated the Academy would prefer a rather than to spend dollars on a will be meeting next week to discu Anderson will bring a report to tb City Council on the status of the representing Maplewood Academy, permanent solution to the problem temporary arrangement. The attorneys ss the issues; therefore, Attorney e next Council meeting. Mayor Ackland recommended a joint meeting of the City Council and County Board, with the County Attorney, City Attorney, and Attorney Dan Prochnow present. The City Administrator was directed to arrange a meeting for February 2, 1988 at 6:00 or 6:30 P.M. (c) CONSIDERATION OF CHANGING LENGTH OF TERMS ON SENIOR ADVISORY BOARD AND AMENDING ORDINANCE N0, 630 During discussion, it was the consensus of the Council that the length of terms on the Senior Advisory Board should be changed from two years to three years. The motion was made by Alderman Carls, seconded by • Alderman Mlinar, to approve the amendment and waive first reading of Ordinance No. 3/88 and set second reading for January 26, 1988. Motion unanimously carried. (d) DISCUSSION OF PAINTING NORTHWEST WATER TOWER WITH NOVELTY PAINTING Following discussion of cost, Alderman Mlinar moved to reject the novelty painting. Motion seconded by Alderman Mikulecky and carried unanimously. (e) CONSIDERATION OF ORDERING PREPARATION OF REPORT ON IMPROVEMENT FOR 1988 PROJECTS Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar, to approve and waive reading and adopt Reso- lution No. 8689 ordering reports for Projects No. 88 -01, 88 -02, 88 -03, 88 -04, 88 -05, 88 -06, 88-07, 88 -08, 88 -09, 88 -10, 88 -11, 88 -12, 88 -13, 88 -14, 88 -15, 88 -16, 88 -17, 88 -18, 88 -19, 88 -20, 88 -21, 88 -22, 88 -23, 88 -24, 88 -25, 88 -26 and 88 -27. Motion unanimously carried. (f) CONSIDERATION OF RECEIVING REPORT AND CALLING FOR HEARING ON IMPROVEMENT FOR 1988 PROJECTS Following discussion, Alderman Mlinar moved to approve and waive read- ing and adopt Resolution No. 8690 setting public hearings on January 26, 1988 at 8:00 P.M. for Projects No. 88 -01, 88 -02, 88 -08, 88 -09, 88- • 10, 88 -11, 88 -12, 88 -15, 88 -18, 88 -19, 88 -20, 88-21, 88 -22, and 88 -25. Motion seconded by Alderman Mikulecky and carried unanimously. 4 CITY COUNCIL MINUTES JANUARY 12, 1988 • (g) CONSIDERATION OF PURCHASE OF MOTOROLA PAGERS FOR FIRE DEPARTMENT The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the purchase. Motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the Motorola Company had requested a temporary location to install its base station which is currently lo- cated at the Farmers Elevator. They would pay the City E107 per month per station for six months. It was suggested the antenna and line be placed on the City water tower on Glenn Street. Following discussion, Alderman Torgerson moved to approve the request. Motion seconded by Alderman Mlinar and unanimously carried. Administrator Plotz commented on the items in his newsletter. He also reported that Vergil Florhaug from G.A.M. would be at the next Council meeting and would provide an update report on the police station proj- ect at that time. • Atty. Steve Yard had contacted the City regarding the Twin Oaks Addi- tion assessment dispute and indicated there may be potential litiga- tion. The Council was asked to consider a date for a workshop in February, and a date will be established at the next meeting. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Director Anderson reported MN /DOT had asked the City to certify that the frontage road on the east side of T.H. 15 which lies on the hos- pital site is a public right -of -way. Since no documentation is avail- able showing the area to be dedicated, it was requested that the Coun- cil authorize an easement for frontage road right -of -way. Following discussion, Alderman Miinar moved to approve the easement. Motion seconded by Alderman Torgerson and unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN PAT MIRULECRY Alderman Mikulecky inquired if the two short -term appointments to the utilities Commission would count against the established policy of serving two terns on a board or commission. Also, he requested that the Council set a pay rate for the Utilities Commission appointees at the next City Council meeting. The City Attorney responded that the • initial appointment would not count against the limit of terms spelled out in the City Charter. 5 CITY COUNCIL MINUTES - JANUARY 12, 1988 • (d) COMMUNICATIONS FROM CITY ATTORNEY G. BARRY ANDERSON Attorney Anderson stated that Sam Ulland had until February 12, 1988 to meet the conditions established by the court. Reference was made to correspondence sent the Council members from the City Attorney regarding an alleged water over - payment due to a faulty meter for property formerly owned by Bradford. This item will be placed on the agenda for the next meeting. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland inquired about the status of the Reese lawsuit. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mik- ulecky, to approve and authorize payment from the appropriate funds. Motion unanimously carried. �. ADJOURNMENT There being no further business, the meeting adjourned at 9:45 P.M. • ri MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 19, 1988 Mayor Ackland called the special meeting to order at 6:00 P.M. Present were: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz and City Attor- ney G. Barry Anderson. The City Attorney presented a draft amendment to the tax increment revolving loan fund document. A motion was made by Council member Carls, seconded by Council member Mlinar, and unanimously carried, to amend the revolving loan fund document as follows: SECTION D. GRANT PROGRAMS - The City of Hutchinson declares that it is the City's intention that the fund is intended to be revolving in nature; however, recognizing that exceptional circumstances may dictate different treatment for the use of some of the assets of the fund, the City may allow assets of the fund to be distributed on a grant basis where the public health and safety would benefit. • The meeting adjourned at 6:15 P.M. • U DECEMBER CITY OF HUTCHINSON FINANCIAL REPORT - 1987 DECEMBER - 71307.81 ENTERPRISE FUNDS 1690.30 0.76 328000.00 * * * * * * *PRELIMARY 1.09 615000.00 PRELIMARY * * * * ** 450000.00 OEVENUE REPORT - LIQUOR FUND MONTH OF YEAR TO ADOPTED BALANCE PERCENTAGE - 77132.42 DECEMBER DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 59687.05 411329.62 390000.00 - 21329.62 1.05 WINE SALES 27452.71 147606.56 135000.00 - 12606.56 1.09 BEER SALES 55192.53 b44245.71 635000.00 - 9245.71 1.01 BEER DEPOSITS -11.78 - 996.62 0.00 996.62 MISC. SALES 3466.00 41282.45 0.00 - 41282.45 INTEREST 382.75 5613.17 5200.00 - 413.17 1.08 REFUNDS & REIMBURSEMENTS 1138.00 0.00 - 1138.00 CASH DISCOUNTS - 610.84 - 2725.74 0.00 2725.74 TOTAL 145558.42 1247493.15 1165200.00 - 82293.15 1.07 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 11487.21 138308.96 '141670.00 3361.04 0.98 SUPPLIES. REPAIR & MAINTENANCE 96.83 3243.44 4800.00 1556.56 0.68 OTHER SERVICES & CHARGES 1497.05 27262.12 35840.00 8577.88 0.76 MISCELLANEOUS 23.95 697.95 9100.00 8402.05 0.08 CAPITAL OUTLAY 0.00 4820.42 42500.00 37679.5B 0.00 TRANSFERS 30000.00 110000.00 110000.00 0.00 1.00 OF SALES 106968.90 945173.90 877000.00 - 68173.90 1.08 46OST THER 0.00 - 1225.51 6604.00 7829.51 -0.19 TOTAL 150073.94 1228281.28 1227514.00 - 767.28 1.00 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS WATER SALES WATER METER SALES REFUSE SERVICES SEWER SERVICES EPA SALES PENALTY CHARGES INTEREST EARNED REFUNDS & REIMBURSEMENTS OTHER TOTAL EXPENSE REPORT - WATER SEWER /FUND REFUSE P -iTER EWER WASTE TREATMENT PLANT CONSTRUCT 943287.00 3295555.00 45832.74 531307.81 140.00 5309.70 37264.01 357791.36 5165,0.48 549985.78 44085.27 469010.73 1114.12 11133.79 32647.09 137132.42 1037.85 7291.58 5836.14 23218.88 0.00 - 3295555.00 0.00 460000.00 - 71307.81 1.16 7000.00 1690.30 0.76 328000.00 - 29791.36 1.09 615000.00 65014.22 0.89 450000.00 7000.00 - 4133.79 0.00 60000.00 - 77132.42 2.29 2000.00 - 5291.58 0.00 150.00 - 23068.88 154.79 1162895.70 5387738.05 1929150.00 - 34585BB.05 2.79 32798.70 361922.10 285517.56 510048.42 18054.41 904930.39 791249.95 7348343.54 325000.00 - 36922.10 864040.00 373991.58 688483.00 - 216447.39 0.00 - 7348343.54 1.11 0.58 1.31 TOTAL 870656.62 9125244.45 1897523.00 - 7227721.45 4.81 �- 4��-Z) DECEMBER CITY OF HUTCHINSON FINANCIAL REPORT - 1987 DECEMBER * * * ** *PRELIMARY PRELIMARY * * * * * ** REVENUE REPORT - GENERAL FUND MONTH OF YEAR TO ADOPTED BALANCE PERCENTAGE DECEMBER DATE ACTUAL BUDGET REMAINING USED TAXES 86754.51 967840.80 1314700.00 346859.20 0.74 LICENSES 1789.00 19926.66 16950.00 - 2976.66 1.18 PERMITS AND FEES 3555.24 131364.00 66900.00 - 64464.00 1.96 INTER - GOVERNMENT REVENUE 630770.42 1424806.41 1087494.00 - 337312.41 1.31 CHARGES FOR SERVICES 45322.07 535641.13 508144.00 - 27497.13 1.05 FINES & FORFEITS 2651.19 40317.01 29600.00 - 10717.01 1.36 MISCELLANEOUS REVENUE 17488.44 163774.29 131800.00 - 31974.29 1.24 CONTRIBUTIONS FROM OTHER FUNDS 125590.28 413352.78 429000.00 15647.22 0.96 REVENUE FOR OTHER AGENCIES - 724.26 286.42 500.00 213.58 0.57 TOTAL 913196.89 3697309.50 3585088.00 - 112221.50 1.03 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1708.48 31087.36 31467.00 379.64 0.99 CITY ADM. /CITY CLERK 9965.02 128170.83 133954.00 5783.17 0.96 ELECTIONS -11.00 7122.20 4850.00 - 2272.20 1.47 FINANCE 12919.80 194434.23 197268.00 2833.77 0.99 MOTOR VEHICLE 5498.19 73732.07 66037.00 - 7695.07 1.12 ASSESSING 0.00 20300.00 19700.00 - 600.00 1.03 LEGAL 2664.26 52895.52 32807.00 - 20088.52 1.61 PLANNING 121.23 12050.03 11375.00 - 675.03 1.06 �ITY HALL 3906.85 35237.93 40083.00 4845.07 0.88 RECREATION BUILDING 2370.71 40001.68 66470.00 26466.12 0.60 POLICE DEPARTMENT 54110.82 760162.75 741043.00 - 19119.75 1.03 FIRE DEPARTMENT 4092.01 96748.44 91585.00 - 5163.44 1.06 COMMUNITY SERVICE OFFICER 2204.94 32840.78 37650.00 4809.22 0.87 PROTECTIVE INSPECTIONS 3710.21 69043.74 81346.00 12302.26 0.85 CIVIL DEFENSE 744.75. 861.53 825.00 -36.53 1.04 SAFETY COUNCIL 150.00 150.00 150.00 0.00 1.00 FIRE MARSHALL 3055.10 39238.16 41023.00 1784.84 0.96 ENGINEERING 14246.50 184995.49 192643.00 7647.51 0.96 STREETS & ALLEYS 34687.83 338492.55 359103.00 20610.45 0.94 STREET MAINTENANCE A/C 5489.95 60004.08 70700.00 10695.92 0.65 LIBRARY 912.72 59799.31 64696.00 4896.69 0.92 SENIOR CITIZEN CENTER 4200.82 66651.33 533690.00 - 14961.33 1.26 PARK /REC. ADMIN. 6448.06 83611.89 87392.00 3780.11 0.96 RECREATION 28237.18 141522.16 128122.00 - 13400.16 1.10 CIVIC ARENA 13040.51 125474.96 114172.00 - 11302.96 1.10 PARK DEPARTMENT 23855.07 357416.94 362092.00 4675.06 0.99 CEMETERY 2735.74 42680.71 43790.00 1109.29 0.97 COMMUNITY DEVELOPMENT 1078.35 30213.13 33150.00 2936.87 0.91 DEBT SERVICE 1500.00 50396.10 50396.00 -0.10 1.00 AIRPORT 1103.61 50155.02 50572.00 416.96 0.99 TRANSIT 6376.11 110906.21 121734.00 10827.79 0.91 COMMUNITY ENERGY COUNCIL 446.29 16001.07 0.00 - 16001.07 UNALLOCATED 11224.54 194589.99 255203.00 60613.01 0.76 010TAL 262744.64 3508968.27 3585088.00 76099.61 0.98 • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 15, 1987 1. CALL TO ORDER The meeting was called to order by Chairman Thomas Lyke at 7:30 p.m. with the following members present: Marlin Torgerson, Bruce Drahos, Roland Ebent, Bill Craig, Larry Romo and Chairman Lyke. Absent: Spencer Beytien Also present: Building Official Jim Marka and Director of Engineering Gene Anderson. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, November 15, 1987. Seconded by Mr. Torgerson the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE /PUD SUBMITTED BY KOOSMAN & RICE CO. Chairman Lyke opened the hearing at 7:32 pm. with the reading of publication ►3762 as published in the Hutchinson Leader on Thursday, • December 3, 1987. The request is for a con itiona-7—use permit to allow construction of a planned unit development of 40 -44 units in 4- unit buildings on property located at 1010 and 1012 Roberts Road. Mr. Larry Rice, Koosman & Rice Co., explained the proposal commenting on the architecture of the buildings, lanscaping and off - street parking. He described the covenant and form of management. Several neighboring property owners were present to voice their concerns with the development. Roger Reinhart,, 545 Larson, asked what figures "top rental" would be and if the garages were single car, where would the other cars be parked. Mr. Rice quoted a figure of possibly $550 for rent and there would be off - street parking available. John Paulson, a representative for property owners in Town and Country Estates, questioned the height of the buildings as to two story or split level. He also stated concern of property owners with the density having 40 units in that size area. Mr. Rice explained that the buildings would be split level and fit in with the surrounding area. Phil Bergstrom, 535 Larson, was concerned with the traffic entering on Roberts Rd. and how the natural landscaping would be affected. He • also asked about the construction schedule. Mr. Rice stated that the existing landscaping would be maintained and that the project would be contructed in one or possibly two phases. , /- Q(1.2) MINUTES - HUTCHINSON PLANNING COMMISSION 12/15/87 Wayne Scott, 525 Larson, was concerned with the height of the • buildings and entrances into the buildings, the grading of the terrain and the drainage and the density of population entering onto Roberts Rd. He is also concerned with the direction of the storm sewer if it would enter onto Roberts Rd. Merrill Wendlandt, 555 Larson, has concerns with the fire protection of that many units and the cul -de -sac. He also mentioned the drainage problems and that the project does not fit the area. Discussion followed on the reasons for the PUD and not a rezoning of the property. Harlow Still ings, 562 Graham, is concerned with the parking in the area and the traffic going onto Roberts Rd. Mr. Rice again explained the plan for off - street parking. Mr. Rice and Mr. Koosman explained that this type of development should be placed in a homeowner /residential atmosphere to appeal to some individuals. Discussion followed by the planning commission members on their concerns of the project in that area. The members noted advantages and disadvantages of the project. June Redman, Redman Real Estate, questioned the street proposals to • the south of the property. Mr. Romo made a motion to close the hearing, seconded by Mr. Torgerson the hearing closed at 8:43 pm. Mr. Romo moved to recommend the request for the conditional use permit be denied. Seconded by Mr. Ebent the motion carried unanimously. 4. OLD BUSINESS NONE 5. NEW BUSINESS (a) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY LOWELL BRECHT (2 mile radius) City Engineer, Gene Anderson commented on a letter to the County Zoning Administrator from the DNR regarding the fact that the plat appears to be partially in the 100 yr, flood plain. County Zoning Administrator Homan recommends that lot 2 not be part of the develop - ment until the 100 yr. flood plain is determined. Mr. Torgerson moved to reject the preliminary plat as submitted subject to receiving recommendation from the DNR on the flood plain. • Seconded by Mr. Drahos the motion carried unanimously. N MINUTES - PLANNING COMMISSION - 12/15/87 (b) CONSIDERATION OF PRELIMINARY PLAT AS SUBMITTED BY ROGER SIEMSEN (2 • mile radius) Mr. Ebent made a motion to recommend approval of the preliminary plat with no objection to City Council. Seconded by Mr. Craig the motion carried unanimously. (c) DISCUSSION OF OPTIONS ON COMPREHENSIVE PLAN SUBMITTED BY STAFF The Planning Commission had favorable comment on the options chosen by the staff and directed Building Official, Jim Marka to contact the firm of BRW to make a presentation on those options at the January meeting. (d) REVIEW PARK CONTRIBUTIONS FOR APARTMENT DWELLINGS AS REQUESTED BY DIRECTOR OF ENGINEERING GENE ANDERSON Director of Engineering, Gene Anderson commented on the possibility of updating the Park Contribution schedule specifically in regard to multiple dwelling units. Mr. Anderson stated that parks and playgrounds would potentially be used more by families living in this type of housing. Mr. Ebent recommended that staff revise the fee scale of the contribution scheduling. City Engineer Anderson was directed to check on the land values and possibly how park contributions are addressed by • other cities the size of Hutchinson. 6. OTHER BUSINESS (a) DISCUSSION OF A MEAT MARKET /BUTCHER SHOP BUSINESS REQUESTED BY GRANT AND LUANN HATTEN AND MARK SING Mr. Hatten explained the type of business he would be operating having both retail and private butchering. He stated that there would not be a large amount of animals per week being slaughtered and that the USDA would be inspecting the operation frequently. The building would be required to meet USDA standards. Mr. Hatten also explained that the animals, for the most part, would be butchered immediately. He mentioned that there would be a need for a 4'x4' smoke house that would create a minor amount of odor. Building Official Marka questioned if this business would need a conditional use permit and was directed by the planning commission to contact City Attorney, Barry Anderson as to what permits are necessary for this type of business in a C -3 zone. 7. ADJOURMENT is There being no futher business the meeting was adjourned at 9:45 pm. 3 iMINUTES Parks & Recreation Board December 2, 1987 Members Present: Lyle Block, Roy Johnsen, Peg Shaffer, Roger Raggenmiller, Pat Mikulecky and Lee Cox. Member Absent: Linda Martin The meeting was called to order at 4:32 p.m. The minutes dated November 4, 1987 were approved by a notion made by Roger Haggenmiller, and seconded by Peg Shaffer. Lion's Club Halloween Party Bruce told the board that after checking with the finance director, Hen Merrill, the Lion's Club providing a donation in lieu of rental is not possible because of budget needs. However, a donation can be accepted in addition to the rent. Roy Johnsen made a notion to rescind the motion made at the November meeting to allow the Lion's Club to use the Recreation Center for their 1988 Halloween . party, and make a donation rather than pay a rental charge. Pat Mikulecky seconded the notion and the board agreed unanimously. Pat Mikulecky made a motion to allow the Lion's Club use the Recreation Center for the 1988 Halloween Party, and that a rental charge would be collected. Peg Shaffer seconded the notion, and the board agreed unanimously. Rolling Oaks Park After a brief discussion Pat Mikulecky made a motion to refer the renaming of the Rolling Oaks Park to the City Council for approval to name the park Miller's Woods Nature Area. Roger Haggenmiller seconded the notion, and the board unanimously agreed. Country Club Terrace All lots considered, the playground area provided at the Country Club Terrace appears to be 10%. The area is equivalent to four lots plus the building that is supposedly available for recreation. The Country Club Terrace representa- tives will be invited to the next board meeting to clarify their park land. Bruce will also be checking with the building inspector regarding the building and it's purpose. Park Contribution Schedule Pat Mikulecky has inquired about park contributions for new residential areas • in regard to apartment complexes versus individual homes. Pat volunteered to attain an example from the Engineering Department for the next meeting. D.N.R. Fishing Pier Grant is The fishing pier requested for Tartan Park through a D.N.R. grant was denied for 1988, it will reapplied for year after year. It was also suggested that Riverside Park would be a good location. Christmas Lighting The Christmas lighting is up and ready to be lit. The lights around the bandstand seem to be too bright, they are 10 watts and say be changed to seven. The Hospice Tree has half the lights on it, and they have sold over 600 to date. The lights will be turned on by the Police Department with the exception of the bandstand, which is on a timer. Miscellaneous Meeting Time The Parks & Recreation Board meeting will be the first Wednesday of the month at 5:00 p.m. rather than at 4:30 p.m. The January meeting will be set for the 13th, due to the unavailability of board members on the 6th of the month. Recreation Brochure Firstate Federal Savings & Loan has agreed to co- sponsor the spring/summer and • a fall /winter brochure for the recreation activities. The city will provide $1,500 and the bank will contribute the same. There will also be an informative type city calendar published for the coming year with special events and tournaments on it. Baseball Association The Baseball Association is acquiring funding for a grandstand at Veteran's Memorial Field and are requesting that the city provide a roof for it. The association will seek cost estimates. Park Maintenance Position Advertising should begin soon for the new park maintenance position that was approved for in 1988 budget. Adjournment The meeting was adjourned at 5:35 p.m. by a motion made by Pat Mikulecky and seconded by Roger Haggensiller, the board unanimously agreed. klm is MINUTES TREE BOARD DecembeA 2, 1987 Membw Pxeaent: Roy Johnsen, JeAny Bum, Don Schumachea, and Mark Schnobnich MILLERS WOODS CONSORTIUM MoAk Schnobni.ch said a committee was eatabtiahed cone.iAting o6 6ouA Aes.i.denta 64om within the city and 6ouA xea.idents 6Rom around the park. They aRe: Don Gtaa, John Brinkman, Becky WaUi.ng, Jau iz Watnemo, Joe NeubaueR, John Mitten, Pat Miku.tecky, and MaAk Schnobxich. The board emphaa.ized theik conceAn with es.tabiishing a visabte boundary around the poAk with .trees. McAk Schnobrich aaid he woutd bring that up at the next meeting o6 the conaortium. HIGHWAY 15 SOUTH PROJECT MoAk SchnobAich attended a meeting o6 the Hutchinson Community Development CoxpoAation and puzented the pubtem o6 .tAee removat during highway constRuction. The conpoaati.on membeAS agreed the xemovat o6 trees due to conztAucti.on would be a gxeat .tone to this community and expressed their. concmiz against that action. ConpoAation membeA John Bernhagen agreed to contact the Minnesota DepaAtment o6 TAanapoxtation and avcange a meeting to di.acuea the project. The meeting with the Minnesota Department o6 TA.anspoAtation was hetd on November. 30 at City Hatt. The concerns o6 the coAporation and the city weAe presented. • Minnesota DepaAtment o6 Transportation representatives Aesponded by Baying that as the project now stands, the 33 trees wilt be Removed and the onty 6unda avaitabte box tandscap.ing aAe in the district maintenance budget. They also said they would have the Minnesota Depaxtment o6 TranapoAtation Landscape des.igneA contact Mack Schnobn,i,ch about a posa.ibte 5otuti.on to the .tree pxobtem. SPRING '88 PLANTING Mark voiced a concrnn about the present ptanting policy. He Sett that the .idea o6 atabCishing un.i6o4m planting patterns was not being met. Peopte weAe %equeating trees but areas weAe being p.tanted in scattered sections o6 town. One axea was not completed be6o4e a second a2ea was staAted. BoaAd membexs Reminded Mark that because o6 the budget constRa.ints, the existing policy hetps coven hat6 the costs o6 tree puAchaaes and that at th.ia time, the city iA not capable oS planting whole areas at one time. LIBRARY SQUARE MASTER PLAN Phase I1 witt cons.i.at o6 the puAchaae o6 (9)nine Sugar Maptes 6or, the south boundary o6 L.ibAary SquaAe. Planting witt be spring 188. Meeting adjouAned 4:30 PM Submitted by, Mark Schnobni.ch • 4 ! q.(4 • HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - November 17, 1987 Large Conference Room: 5:15 PM Present: Mike Carl, President (arriving late); Bob Durfee, Vice President; Dori Johnson, Secretary; Rev. Thor Skeie, Trustee; Diane Gilmer, Trustee (arriving late); Rich Myers, Trustee; Dr. Carl Bretzke, Chief of Medical Staff Absent: None Others Present: Philip G. Graves, Administrator; Francis P. Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Bill Rosenow, Assistant Administrator; Robyn Erickson, Director of Education and Marketing; Jane Hodgins, Hutchinson Leader; Kim Carson, KDU2 Radio; La Mae Maiers, Recording Secretary. The meeting was called to order by Vice President Bob Durfee at 5:46 PM. Minutes of Past Meetings. The minutes of the October 20, 1987, meeting were presented. Following discussion: Motion was made by Johnson, seconded by Myers, to approve the minutes Is of the October 20, 1987, regular meeting of the governing board as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes. Dr. Carl Bretzke presented the minutes of the November, 1987, meetings of the medical staff. No unusual cements were made. \J Old Business A. Operational Objectives for 1988. Graves presented the proposed Institutional Objectives for 1988. The objectives that were deemed a high priority were the need to continue providing (and obtaining) ophthalmology services in Hutchinson since Dr. Billman may be retiring from his practice here; the importance of marketing the HCH Wellness Program/Package to HTI and 3M and a personal wellness program to the Community of Hutchinson. Also considered were a joint venture for diagnostic imaging with physicians of the Hutchinson Medical Center; to evaluate and consider satellite offices in the communities of Buffalo Lake and Dassel; to re- evaluate and consider joint ownership with the Hutchinson Medical Center of the present satellite offices in Silver Lake and Brownton and to provide an additional mobile mammography and ultrasound service to surrounding communities. 4 Q6s) Board Meeting Minutes - November 17, 1987 • Page Two The board agreed, since the policy of adopting institutional objectives was established,, it has been a very effective means for the Administrator to communicate, at a minimum of quarterly, with the governing board as to how the Hospital is progressing with the goals that have been set. Following discussion: Motion was made by Myers, seconded by Skeie to adopt the 1988 Institutional Objectives as presented. All were in favor. Motion carried. B. Cambridge Hospital Meeting. The meeting with representatives from the Cambridge Hospital Board will be held on Wednesday, November 18, 1987, at "Ivan's in the Park" in St. Cloud at 6:30 PM. Board members Skeie, Carls, Myers and Johnson along with Administrator Graves will be attending this meeting. Cambridge Hospital's affiliation with LifeSpan and the prospects of Hutchinson Community Hospital becoming a member will be the main topic of discussion. President Mike Carls came at this point. New Business A. Market Research. Pat McCullough of Health Planning and Management Resources was in attendance to present the final market research scenarios. Her handouts included a map indicating three market areas of "patient origin" with Market Area 1 including Hutchinson and the immediate surrounding community; Market Area 2 to the North including the Dassel- Cokato area; and Market Area 3 to the West encompassing the Buffalo Lake area. Ninety - percent of the present hospital admissions are from Market Area 1 with the most growth potential for the future from Market Area 2 with a smaller percentage of growth possibilities from Market Area 3. McCullough also presented four scenarios and the necessary strategies to achieve each one. Scenario 1 dealt with the maintenance of nearly 60 percent of the current market share of hospital services for Areas 1, 2 and 3. In scenario 2, McCullough presented the strategy necessary for modest growth in the 3 market areas with additional growth potential realized in Scenario 3 via an increase in the medical staff. In Scenario 4 it was indicated what would need to occur to have a decline in business. The scenarios presented by McCullough allows the hospital to look at range of risks; what is likely to happen in a particular situation. 0 Board Meeting Minutes - November 17, 1987 Page Three Architect Presentation. Tom Horty and Leo Monster of Horty, Elving and Associates, Inc. presented the proposed expansion /remodeling plan for Hutchinson Community Hospital at a cost of 4.6 million dollars. Over 25 percent of the total cost includes the new Diagnostic Imaging Center. It was stated that a financial feasibility study will need to be done to decide how the project will be funded and to determine the feelings of the people of the community. The Board suggested that the staff work with the architect to prioritize development over the next five years. (Following Tom Horty's presentation, Mike Caris, President, presided over the meeting.) Section 125 Proposal. Mark Flaten, insurance consultant, presented the benefits of the IRS rule, Section 125, which would allow deductions from pretax payroll dollars for expenses such as medical, dental, child care, etc. This rule would be a benefit for the employees as well as the hospital. . Carls questioned whether there would be any additional cost in administrating this plan. Flaten responded that it would cost approximately $1.00 per month per employee and would be handled by an outside administrator. The employee would need to complete informational forms monthly. This would be an optional plan /benefit to the employee as to whether they wish to participate or not. At present, we have 220 full -time and part -time employees. It was suggested that the legality of the plan be verified with our attorney before the plan is initiated. Following discussion: Motion was made by Durfee, seconded by Myers, that the hospital implement, with assistance from legal council, the Section 125 plan for employees of Hutchinson Community Hospital. All were in favor. Motion carried. OB /GYN Recruitment. The Medical Center has been pursuing contracting with a recruitment firm to assist in the finding of an OB /GYN. Because of the expense involved in using the recruitment firm, the Hutchinson Medical Center is asking assistance from the hospital to share in the expense of 50 percent of the fee. Following discussion: Motion was made by Durfee, seconded by Gilmer, to approve the sharing of 50 percent of the recruitment fee (approximately $11,000) for an OB /GYN for the Medical Center. All were in • favor. Motion carried. Board Meeting Minutes - November 17, 1987 Page Four Because of community interest, it was suggested that the Medical Center be encouraged to hire a female OB /GYN. Following discussion: Motion was made by Johnson, seconded by Gilmer, to encourage the Hutchinson Medical Center to hire a female OB /GYN because of community interest. Five were in favor. Skeie and Durfee opposed. Motion carried. E. Deferred Compensation Program. Barb Bonniwell of IDS and Charles Becker of Prudential have recently approached Hutchinson Community Hospital inquiring about the prospects of providing a deferred compensation plan for the hospital in addition to the one we presently have, Aetna. Concern was voiced as to whether or not the Administrator could have delegated authority to make the decision regarding selection of plans or if it must be made by the Governing Board. Following discussion: 0 Motion was made by Bretzke, seconded by Carls, that the discussion of the Deferred Compensation Program be tabled until a later date when more information could be assembled regarding delegated authority to the Administrator. Bretzke in favor. . Six opposed. Motion failed. Following further discussion: Motion was made by Durfee to request IDS and Prudential to present their plan to the hospital. Motion failed due to lack of a second. More discussion ensued regarding naming the Agent of Record for the administration of the deferred compensation plans. Following discussion: Motion was made by Skeie, seconded by Durfee, that IDS and Prudential be added to the hospital's deferred compensation program, granting the Administrator of the Hospital the authority to name the agent. At this point, President Carls requested a roll call vote. Gilmer, Myers, Durfee, Skeie, yes; Johnson and Bretzke, abstained; Carls, No; Motion carried. �J Board Meeting Minutes - November 17, 1987 Page Five Rule 43 Clinic. Graves presented a brief explanation on outpatient chemical dependency treatment programs and the necessity for the hospital to establish a Rule 43 Clinic by January 1 if it is to access Rule 25 funding. The County Board has recently allowed the Harley Clinic to expand into Hutchinson. The Hospital is considering the establishment of the Rule 43 Clinic in 1988 in order to access the public funding mechanism. Until that time, the Hospital will continue to provide outpatient chemical dependency treatment and collect for same from the non - public funded patients. Capital Budget. The Capital Expenditure Budget for Fiscal 1988 was handed out at the meeting. Graves requested that the board members review the proposed budget for 1988 and be prepared for discussion and a decision at the December meeting. Statistical Report. The Statistical Report for the month of October, 1987, was presented. Admissions were down slightly from the previous month. Total Census Days and Average Length of Stay was up from September; Average Percentage of Occupancy was near 45 percent. • Accounts Payable. The accounts payable were presented. Following discussion: Motion was made by Durfee, seconded by Myers, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $973,767.48. All were in favor. Motion carried. Financial Statements. The Financial Statements for October, 1987, were presented by Graves. A $47,000 gain was realized in October. Auxiliary Meeting Minutes. The minutes of the October, 1987, regular meeting were presented. No unusual comments were made. Adjournment. The meeting was adjourned by President Carls at 9:21 PM. Respectfully submitted, La Mae J. Maiers Recording Secretary • LM Dori Johnson Secretary HUTCHINSON COMMUNITY HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES For Eleven Months Ended November 30. 1987 CURRENT PERIOD YEAR -TO -DATE ACTUAL BUDGET VARIANCE PATIENT REVENUE ACTUAL BUDGET VARIANCE Daily Hospital Service $155,901 $168,194 $(12,293) Medical Nursing Units $1,755,275 $1,647,974 $ 107,301 67,577 44,219 23,358 Mental Health Unit 683,794 465,219 218,575 480,927 375,880 105,047 Ancillary 4,989,037 3,856,841 1,132,196 $704,405 $588,293 $116,112 Gross Patient Revenue $7,428,106 $5,970,034 $1,458,072 (40,829) (30,697) (10,132) Less: Discounts & Allowances (596,620) (337,667) (258,953) $663,576 $557,596 $105,980 Net Patient Revenue 21,911 17,119 4,792 Other Operating Revenue $685,487 $574,715 $110,772 Total Operating Revenue $299,427 $289,248 $10,179 52,693 50,301 2,392 25,037 43,507 (18,470) 10,815 8,908 1,907 21,895 12,369 9,526 74,780 46,324 28,456 15,052 19,592 (4,540) 5,244 7,954 (2,710) 5,137 4,160 977 9,653 8,652 1,001 1,814 5,309 (3,495) 23,943 24,077 (134) 18,222 30,051 (11,829) OPERATING EXPENSES Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Equipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses 563,712 550,452 13,260 Total Operating Expense $121,775 $ 24,263 $97,512 Operating Income $6,831,486 $5,632,367 $1,199,119 205,685 188,309 17,376 $7,037,171 $5.820,676 $1,216,495 $3,198,791 $3,056,089 $142, 566,997 530,444 36, 420,235 319,132 101,103 113,961 100,000 13,961 208,332 146,058 62,274 733,585 565,675 167,910 179,912 192,112 (12,200) 120,165 88,266 31,899 43,746 41,371 2,375 100,749 95,172 5,577 24,793 35,613 (10,820) 243,920 264,847 (20,927) 166,840 215,467 (48,627) 6,122,026 5,650,246 471,780 $ 915,145 $ 170,430 $744,715 Add (Deduct) Non - Operating Revenue (Expense) Price -Level Depreciation (26,214) (26,214) - -- And Working Capital (288,354) (288,354) - -- $ 95,561 (1,951) 97.512 Excess Revenue Over Expenses $ 62L M $(117,924) $744,715 0 HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - December 15, 1987 Large Conference Room: 5:15 PM Present: Mike Carl, President; Bob Durfee, Vice President; Dori Johnson, Secretary; Rev. Thor Skeie, Trustee; Rich Myers, Trustee; Dr. Carl Bretzke, Chief of Medical Staff Absent: Diane Gilmer, Trustee Others Present: Philip G. Graves, Administrator; Francis P. Seivert, Director of Finance; Bill Rosenow, Assistant Administrator; Jane Hodgins, Hutchinson Leader; Kim Carson, KDUZ Radio; Laurie Hulkonen, Recording Secretary. The meeting was called to order by President Carls at 5:35 PM. Minutes of Past Meetings. The minutes of the November board meeting were presented. Following discussion: Motion was made by Durfee, seconded by Bretzke, to approve the minutes of the November 19, 1987, regular board of directors meeting • as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes. Dr. Bretzke presented the December medical staff meeting minutes. No unusual comments were made. Johnson arrived at this time. Old Business A. Capital Budaet. The proposed capital expenditure budget for 1988 was reviewed by those present. Approval was requested for purchase of those items costing $3,000 or less; the expenditures costing more than $3,000 will be brought to the board for approval as staff requests them. Following discussion: Motion was made by Durfee, seconded by Myers, to approve purchase of those 1988 capital budget items costing $3,000 or less, for a total of $109,245. All were in favor. Motion carried. New Business A. Operating Budget. Seivert presented a statement of projected revenues and expenses for Fiscal 1987 and 1988. Following discussion, board consensus was to meet on Monday, December 28, from 12:00 -2:00 PM to review the operating budget in its entirety before taking action. Regular Board of Directors Meeting - 12/15/87 Page Two B. Capital Expenditure Requests 1. Pacing System. A capital expenditure request for purchase of an external pacemaker system for the Emergency Room was presented. Following discussion: Motion was made by Ourfee, seconded by Johnson, to approve purchase of the external pacemaker system at a cost not to exceed $8,000. All were in favor. Motion carried. 2. Emergency Room Carts. A capital expenditure request was also presented to the board for purchase of two replacement Emergency Room patient carts. Following discussion: Motion was made by Bretzke, seconded by Skeie, to approve purchase of two patient stretchers (carts) at a cost not to exceed a total of $9,500. All were in favor. Motion carried. 3. Carpet Replacement. A capital expenditure request was then presented to the board for purchase and installation of replacement carpeting for the Mental Health Unit (MHU) lobby area and six MHU patient rooms. Following discussion: • Motion was made by Skeie, seconded by Johnson, to approve purchase and installation of replacement carpeting for the MHU lobby area and six MHU patient rooms. All were in favor. Motion carried. Financial Feasibility Study. The board discussed the need for a financial feasibility study prior to issuing bonds for the proposed building project and before proceeding with coordination of the proposed joint venture with the Hutchinson Medical Center physicians for a diagnostic imaging center. This study should result in a business plan which can be taken to the physicians to consider before agreeing to participate in the diagnostic imaging center joint venture. This study is being discussed with McGladrey Hendrickson and Pullen presently. LifeSpan is willing to coordinate the joint venture at a cost of $25- $50 /hour if the hospital doesn't become a LifeSpan member; they will absorb the cost if we do sign an affiliation agreement with them. A bond feasibility study may also be necessary in financing the project. • Regular Board of Directors Meeting - 12/15/87 Page Three (C.) Following discussion: Motion was made by Johnson, seconded by Myers, to authorize the hospital administrator to select a firm to execute a financial feasibility study for the diagnostic imaging center joint venture at a cost not to exceed $12,000. All were in favor. Motion carried. D. Special Meetings. The board expressed their desire to meet with both the county commissioners, regarding mental health services contracts for 1988, and with the City Council, to discuss an affiliation with a multi - hospital group (LifeSpan). Board consensus, therefore, was to attempt to schedule a meeting at 5:00 PM on Tuesday, January 19, with the County Commissioners to discuss the mental health services contracts for 1988, and to follow that meeting with dinner. It was agreed also to invite the City Council on that evening to meet with the board from 6:00 -7:00 PM to discuss affiliation with a multi - hospital group. Hospital staff will make further arrangements with these groups and notify the board of is the exact times and agendas for those meetings. E. MHU Contracts. Graves informed the board members that he would not be attending the next County Commissioner meeting but contracts will be presented to them. Graves recommended not renewing the in -home contract. He also stated that the individual currently working with that program will be laid off. Outpatient mental health and day treatment contracts will be coming to us in January. Following discussion: Motion was made by Myers, seconded by Durfee, to support the hospital administrator's recommendation to terminate the family based program. All were in favor. Motion carried. F. Administrator's Evaluation. Johnson and Myers were appointed by President Carls to evaluate the administrator. They will meet with the administrator in December, and Myers will report their findings to the board in January. G. Multi - Hospital System Affiliation. A request by Health One (a multi - hospital group) to meet with the HCH board of directors was presented. Board consensus was not to consider affiliation with other multi - hospital groups at this time. H. Staff Reapplication. Recommendations from the Executive Committee of • the medical staff were presented to the board for medical staff reappointments for the upcoming year. Following discussion: Regular Board of Directors Meeting - 12/15/87 Page Four (H.) Motion was made by Bretzke, seconded by Durfee, to approve the following active staff reapplications: No changes in privileges: Herbert R. Billman, MD; John 0. Fluegel, MD; Kenneth H. Peterson, MD; H. Cris Remucal, MD; N. Tracy Wolf, MD; John L. Zenk, MD. Additional Privileges: Dean G. Nissen George R. , MD Deletion of Privileges: Carl 0. Bretzke, MD; Robert L. Hegrenes, MD; Thomas P. Kleinkauf, MD All were in favor. Motion carried. Statistical Report. The report was presented. There were 205 admissions during the month of November, and the average length of stay was 4.4 days. Percentage of occupancy for the month was 43.8, and the year -to -date percentage of occupancy is 42 %. Medical service areas are all trending above budget. Accounts Payable. The accounts payable for the month of November, 1987, • were presented. Following discussion: Motion was made by Skeie, seconded by Durfee, to approve for payment the attached listing of cash disbursements and accounts payable in the amount of $553,172.63. All were in favor. Motion carried. Financial Statements. The financial statements were presented. November was the second best revenue producing month in the hospital's history, just slightly less than October, which set a record for billed charges. Net Operating gain was approximately $95,600 for the month. Auxiliary Meeting Minutes. The minutes of the November Auxiliary meeting were presented. No unusual comments were made. Patient Satisfaction Surveys. Surveys received since the last board meeting were reviewed by those present. Other A. Bretzke Farewell. Bretzke bid the board farewell at the end of the meeting, his last as Chief of Medical Staff. A farewell dinner for Bretzke will be held Sunday, January 3, 1988, at 6:30 PM at the Victorian Inn. • Regular Board of Directors Meeting - 12/15/87 Page Five AdJournment. The meeting was adjourned by President Carls at 8:16 PM. Respectfully submitted, Laurie Hulkonen Dori Johnson Recording Secretary Secretary LH 0 u HUTCHINSON COMMUNITY HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES For Twelve Months Ended December 31. 1987 Unaudited CURRENT PERIOD YEAR -TO -GATE ACTUAL BUDGET VARIANCE PATIENT REVENUE ACTUAL BUDGET VAR ANC= $621,714 5603,723 $17,991 Net Patient Revenue 23.312 17,131 6,181 Other Operating Revenue 5645.026 $620.854 524.172 Total Operating Revenue 5305,156 $336,971 S(31,815) 53,987 63,066 (9,079) 62,612 43,588 19,024 10,491 9,610 881 19,124 14,522 4,602 68,085 71,120 (3,035) 18,097 16,088 2,009 16,572 8,124 8,448 4,742 4,214 528 9,695 8,648 1,047 2,886 5,307 (2,421) 26,349 24,053 2,296 37.680 35.973 1.707 OPERATING EXPENSES Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical S Other Supplies Utilities Building & Equipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses 635.476 641.284 (5,808) Total Operating Expense S 9,550 5(20,430) 529,980 Operating Income $7,453,200 $6,236,090 $1,217,110 228.997 205.440 23.557 $7.682.197 $6.441.530 $1.240.667 $3,525,793 $3,393,060 5 13)03 620,984 593,510 2 4 482,847 362,720 120,127 124,452 109,610 14,842 227,456 160,580 66,876 801,670 636,795 164,875 198,009 208,200 (10,191 136,737 96,390 40.347 48,488 45,585 2,903 110,444 103,820 6,524 27,679 40,920 (13.24I 270,269 288.900 (18,631 204.520 251.440 (46.920 6,779,348 6,291.530 487.819 Daily Hospital Service 5150,373 5158,676 5(8,303) Medical Nursing Units $1,905,548 $1,806,650 S 98.992 51,790 45,781 6,009 Mental Health Unit 735,584 511,000 224,584 492.458 429.969 62,489 Ancillary 5,481.495 4,286.810 1.194.585 $694,621 634,426 60,195 Gross Patient Revenue $8,122,727 S6,604,460 $1,518,267 (72,907) (30.703) (42.2041 Less: Discounts 5 Allowances (669.527) (368.370) (301.157; $621,714 5603,723 $17,991 Net Patient Revenue 23.312 17,131 6,181 Other Operating Revenue 5645.026 $620.854 524.172 Total Operating Revenue 5305,156 $336,971 S(31,815) 53,987 63,066 (9,079) 62,612 43,588 19,024 10,491 9,610 881 19,124 14,522 4,602 68,085 71,120 (3,035) 18,097 16,088 2,009 16,572 8,124 8,448 4,742 4,214 528 9,695 8,648 1,047 2,886 5,307 (2,421) 26,349 24,053 2,296 37.680 35.973 1.707 OPERATING EXPENSES Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical S Other Supplies Utilities Building & Equipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses 635.476 641.284 (5,808) Total Operating Expense S 9,550 5(20,430) 529,980 Operating Income $7,453,200 $6,236,090 $1,217,110 228.997 205.440 23.557 $7.682.197 $6.441.530 $1.240.667 $3,525,793 $3,393,060 5 13)03 620,984 593,510 2 4 482,847 362,720 120,127 124,452 109,610 14,842 227,456 160,580 66,876 801,670 636,795 164,875 198,009 208,200 (10,191 136,737 96,390 40.347 48,488 45,585 2,903 110,444 103,820 6,524 27,679 40,920 (13.24I 270,269 288.900 (18,631 204.520 251.440 (46.920 6,779,348 6,291.530 487.819 $ 902,849 5 150,000 : 152.33 Add (Deduct) Non - Operating Revenue (Expensel Price -Level Depreciation (26.214 (26.2141 -- And Working Capital (314 5681 (314,5681 S(16,66415(46,6441 529,980 Excess Revenue Over Expenses S 588,281 5 (164.5681 5 • ) $ 902,849 5 150,000 : 152.33 Add (Deduct) Non - Operating Revenue (Expensel Price -Level Depreciation (26.214 (26.2141 -- And Working Capital (314 5681 (314,5681 S(16,66415(46,6441 529,980 Excess Revenue Over Expenses S 588,281 5 (164.5681 5 • ML== IN THE HOTCH== UUM OR THURSDAY, JUQART 14TH9 1988 AM Of TRORSDAT, JANUART 213T, 1988. 2MCE OF UAR=G PROJECT R0. 88-01 Publication No. 3773 TO Y80M IT MAY COMCM: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Colorado Street from 8th Avenue N.W. to the North Terminus, and 8th Avenue N.W. from School Raod to Colorado Street and Colorado Circle from Colorado Street to the Cul -de -sac by the Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such Improvement is 941,500.00. Such persons as desire to be heard with reference . to the proposed improvement will be heard at this meeting. Dated: January 12th, 1988 A)A4A PiA City A istrato Pi PLRASE X=: IT IS INPORTART THAT YOU ATT® THIS HURM, WHRTHBR YOU AM FOR OR WAEM THE PROJ&LT, I. OEM TEAT YOUR COURCIL CAR W BRTTER INFOOHlED OF A TRUE REPRZMWATIOR OF OPMOR. PO8[.MM IN THE BUTYS380N LEADER ON THURSDQ, JANUART 14789 1988 = ON THURSDAY, JANUAN! 21ST, 1988. NOTICE OF HEARING PROJECT NO. 88-02 Publication No. 3774 TO 11BOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: School Road from 7th Avenue N.W. to California Street by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such improvesent is ¢76,900.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 12th, 1988 ��1�.+�klJ City Admitastratdrl PLEASE NOTE: IT IS I MRTART TEAT YOU ATTEND THIS HEARING, N86THER 200 ARE FOR ON AGAINST THE PROJECT, IN ORDER THAT YOUR COONCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPMON. 0 • • 17 h 0170 O /00 r Z E V Q y 19 utro 3 too A I 6 r r' Y 0700 1 1 •� ..,f yy: .. O /7p OLOO 21 F otJO ' 03J'O c ° eAas'lo H oio if F 1 22 1►17 » O � s s If 1 o2.VO aaSb 091&0 02.70 oleo alto eJoo ° 15 LAND' Off* �• 3 i- 110. 00bo! rc 2 r( _� 4 . o _ 1 Le end V\ 1 v 4 d 1 � I yag � ; Pro�� Zrr\Provewle� -1' r0 ZOOIN P0� Bou nary f 2= w2.. ,.» �. ». ,» ». P�° ° \ N HEL M. 1 H L ZAN 5 3= t S Atx, V �51� 0070 100ao 00 *O 0110 Ws. Olio OIf10 O!s'D r = SEVEMOT H AVENUE N.W. +'r" �1 rea. IRO « , F URTM u �� ' «�o t ~ = 1 I 2 3 � S 4 2 23 ♦ S .� was »« 2..o A DITTO 2.0 So 10 r� u »e.» • f >j 3 � I • I = WOO I _ .... 1 6 e i� O � t,p bo i ages �t/e to ' CIA X�M"r r 1 t, q II 9 : 00/D e t 003 ,,,'� ` ss`e f l0 1 1 el Vo 1 I _ O%f0 7 I 1 sjsro $ 8 1 Z I 1 1 I �e Z .mss A Ob I T l N I D StresT I I n IRS 3 I I I rs estb r arco -� � s sole Te 1 eYoa paalo syt►dFtrs. s'a4e s�fto ,ro s' a a to is It e/y Ya3"a ego sso Z eiTO 6 s a dwire G 3 Prod i 1 /?e v I*- to - 8'( • e - 3- 497 pro seA )!et uss d _ too 3 o Pro f st d t6ik ory OOYO bBo Z onto � i i N JAf�19 &S w • x V-�" n, 7Kmz — er_ co I o-vr �l�tc�iucC i a x . n i y. l '�– _.-- --�- - -- --- —. �� /J�� ✓ Ste/ PUffiT IN THE HUTCBIRSON LEADBR OR THURSDAY, JANUARY 14TH, 1988 AND ON THORSDAY, JANUARY 21ST, 1988. NOTICE OF BEARING PROJECT N0. 88-08 Publication No. 3775 TO NROM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Hillcrest Road from 6th Avenue N.E. to Approximately 190 Feet Easterly of Walnut Street, and Walnut Street from Hillcrest Road to Approximately 216 Feet Northerly of Hillcrest Road by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such improvement is =34,500.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. • Dated: January 12th, 1988 ,p1JtY, City A sera • PLEASE NOTE: IT 13 IMPORTANT THAT YOU ATTRND THIS HEARING, NMMM YOU ARE FOR OR AGAINST THE PROJECT, IN OEM THAT YOUR COUNCII. CAN BE BETTER INFORM OF A TRUE ROTATION OF OPINION. 5-Q(3) MKJ3NED IN THE HUTCHIN90R LEADER ON TBURSDAT9 JANUARY 14TBo 1988 AND 01 THURSDAY0 JANUARY 21ST9 1988. NOTICE OF HEARING PROJECT N0. 88-09 Publication No. 3776 TO YHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Shady Ridge Road from Trunk Highway 7 to Hilltop Lane by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and slater Services to all Buildings or Buildable Sites, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such Improvement is 889,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 12th, 1988 L % City Adminiathator PLEAS& NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS REARING, NHElRER YOU ARE FOR OR AGAINST THE PROJECTS IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION- 0 f, J • S-401 M PUZj3= IN THE HUTCHINSON LEADER ON THURSD AY, JANUARY 14TH9 1988 AND ON THURSDAY, JANUARY 21ST9 1988. NOTICE OF HEARING PROJECT 10. 88-10 Publication No. 3777 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Graham Street from Milwaukee Avenue to 172 Feet South of Milwaukee Avenue by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such improvement is $7,400.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. • Dated: January 12th, 1988 2 a AA A , City Adminis ato • PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, 1NH3lHZH YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMER OF A TRUE REPRESENTATION OF OPMON. MLI89RD IY THE BUICHMON LEADER ON i90R.RD ►Z, JANUARY 1459, 1988 AND ON THURSDAY, JANUARY 21ST9 1988. NOTICE OF HEARING PROJECT No. 88-11 Publication No. 3778 TO N90M IS MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Keith Street and Sunset Street between South Grade Road and Chicago Avenue, and Chicago Avenue from Keith Street to Sunset Street by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The eatimated cost of aueh improvement is 658,600.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 12th, 1988 0 City Adminis ator PLEASE NOTE: IT 13 IMPORTANT THAT YM ATTEND TEELS HEARING, YRBTHER YOU AM FOR OR AGATES SHE PROJECT, IN ORDER THAT YOUR COUNCIL. CAN BE BETTER MORNO OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN TRB HUTCHINSON LEADER on TRURSDAY, JANUARY 14TH, 1988 AND Of THURSDAY, JANUARY 21ST, 1988. NOTICE OF HEARING PROJECT NO. 88-12 Publication No. 3779 TO NOOK IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8 :00 P.K. on the 26th day of January, 1988, to consider the making of an improvement on: Les Rouba Parkway from the Luce Line Trail to Trunk Highway 7 by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated coat of such improvement is $45,600.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. • Dated: January 12th, 1988 W City� � `t trator 1J PLBA88 NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGADW THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, JANUARY 14TH, 1988 AND 00 THURSDAY, JANUARY 213T, 1988. 0 NOTICE OF HEARING PROJECT 10. 88-15 Publication No. 3760 TO YHDM IT MAT CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: 2nd Avenue S.W. from Franklin Street to Dale Street by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; and 2nd Avenue S.W. from Franklin Street to Dale Street by Construction of Storm Sewer and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such improvement is $572,700.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. • Dated: January 12th, 1988 l L City dminis ator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS REARING, NHETHER YOU ARE FOR OR AGAINST THE PROJECT, II ORDER THAT YOUR COUNCIL CAN HE BETTER INFORMED OF A TRUE RSPRESENTATION OF OPINION. • '�-A(91) • A6� Q��il iil �s /* ��4L c� — t4vwJd Ike. iD be, mop- informed. // 1 0 ,�e �. t •r e Al O Y-2� -- -- -)-3 o 2 "'D 00C� e ee3 � 4.6 s� J, ra CDT' "7d m'� ail% WE / 4D J,3 ocJ t�u%leleff Ll Ll fjf -f��U' IiLC/� /" L. r; -sorb �Aol , o� PUBLISHED IN THE HUTCHINSON LEADER ON TSORSDAY, JANUARY 14TH9 1988 AND ON • THURSDAY, JANUARY 21ST, 1988. NOTICE OF HEARING PROJECT NO. 88-18 Publication No. 3781 TO VOW IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Westwood Road in Sunset Ridge Addition by Construction of Sanitary Sewer, Water Main, Sewer and hater Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such improveaent is 9 43,900.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 12th, 1988 � • City Adminis ator • PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, YBETHER YOU ARE FOR 09 AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMS! OF A TRUE REPRESENTATION OF OPINION. siez(9) PUBLISHED IN THE HOTCHINSON LEADER O1 THURSDAY, JANUARY 14TH, 1988 AND ON THURSDAY, JANUARY 21ST, 1988. NOTICE OF REARING PROJECT NO. 88-19 Publication No. 3782 TO VBOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Carolina Avenue and Arizona Street in Helland's 8th Addition by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such improvement is ;79,300.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 12th, 1988 2-<Z6 City Admini ator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, YHETHER YOU ARE FOR OR AGAINST THE PROJECT, 131 ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. • n t,J �J PUffi.ISBBD IN THE MMMMON LEADER ON THURSDAY, JANUARY 14TH, 1988 AND ON • THURSDAY, JANUARY 213T, 1988. NOTICE OF REARING PROJECT 50. 88-20 Publication No. 3783 TO VHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Darrell Drive, Loretta Lane, McDonald Drive, Park Island Drive, and Honey Tree Road in Fifth Addition to Lakewood Terrace by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances and Street Lighting; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such improvement is $175,900.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. • Dated: January 12th, 1988 &A&M p"�_ City Admin4trator • PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS @BARING, UBBTHBR YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. pU=.ISHBD IN In HOTCHIKSON LRAM ON SHUR.4DAr9 JANUU7 14TH9 1988 AND ON THORSDA:, JAROARr 21ST9 1988. NOTICE OF MURM PROJRCT 90. 88_21 Publication No. 3784 TO YHOM IT M►r CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 19889 to consider the making of an improvement on: Keith Street and Sunset Street South of Chicago Avenue, and Cleveland Avenue and Cheyenne Street in Plaza Heights Addition by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances and Street Lighting; FA pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such Improvement is #249,,400.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 12th, 1988 s 46:n 1—b� City AdmiffiistrA& PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, YMMU YOU ANN FOR OR AGAINST THE PA W=q IN OEM THAT YOUR COUWM CAN RE BETTER rMRMRD OF A TRUE RSPRESMUTION OF OPINION. i • • •POBLIS® 11 THE BUTCHMON LEADER ON 19MMAY9 JANUARY 14TH9 1988 AND aN THURSDAY, JANUARY 21ST9 1988. NOTICE a! HEARING PROJECT 90. W22 Publication No. Z7R5 TO VBOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Texas Avenue from California Street to the East Terminus of Texas Avenue by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estinated cost of sueb improvement is $50,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. . Dated: January 12th, 1988 „�CLQM� 11 City Adminis ator 40 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, VRCTM YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFGRMED of A TNUE 89MSMTATION OF OPINION. PUBLISHED IN THE HUTCH LEADER 09 THURSDAY, JANUARY 14TH, 1988 AND ON THURSDAY, JANUARY 21ST9 1988. NOTICE OF BEARING PROJECT 30. 88-25 Publication No. 3M Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 26th day of January, 1988, to consider the making of an improvement on: Main Street South from 4th Avenue South to Oakland Avenue by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners have been mailed notice. The estimated cost of such improvement is ;236,700.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 12th, 1988 _ i City Admini rator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS BEARING, VHRTB R YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER MONO OF A TRUE REPRESENTATION OF OPINION. 0 1] L� - -� -- LI, (/ �) (612) 587 -5151 f1UTCN' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: January 19, 1988 TO: Mayor and City Council FROM: Director of Engineering RE: Improvement Hearings for 1988 Proposed Projects Improvement hearings are scheduled to be held during the January 26th, 1988, Council Meeting, for numerous proposed improvements that would be constructed in 1988. Attached for the Council's consideration following the hearings, are. Resolutions Ordering the Improvements and Ordering Preparation of Plans and Specifications. E Ea /pv attachment • Respectfully submitted, �yv�, Eugen Anderson Director of Engineering LJ t RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS 1988 PROJECTS S RESOLUTION NO. 8699 WHEREAS, a resolution of the City Council adopted the 12th day of January, 1988, fixed a date for a Council Hearing on the following improvements: Project 88 -01 - Colorado Street from 8th Avenue N.W. to the North Terminus, and 8th Avenue N.W. from School Road to Colorado Street and Colorado Circle from Colorado Street to the Cul -de -sac by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; Project 88 -02 - School Road from 7th Avenue N.W. to California Street by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; Project 88 -08 - Hillerest Road from 6th Avenue N.E. to Approximately 190 Feet Easterly of Walnut Street, and Walnut Street from Hillerest Road to Approximately 216 Feet Northerly of Hillerest Road by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete • Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; Project 88 -09 - Shady Ridge Road from Trunk Highway 7 to Hilltop Lane by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; Project 88 -10 - Graham Street from Milwaukee Avenue to 172 Feet South of Milwaukee Avenue by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; Project 88 -11 - Keith Street and Sunset Street between South Grade Road and Chicago Avenue, and Chicago Avenue from Keith Street to Sunset Street by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; Project 88 -12 - Les Kouba Parkway from the Luce Line Trail to Trunk Highway 7 by Construction of Grading, Aggregate Base, • Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable sites, and Appurtenances; Project 88 -15 - 2nd Avenue S.W. from Franklin Street to Dale Street by Construction of Grading, Aggregate Base, Curb and Gutter, �� Resolution No. AfM Page 2 • Bituminous Surfacing, Concrete Driveway Approaches, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances, and 2nd Avenue S.W. from Franklin Street to Dale Street by Construction of Storm Sewer and Appurtenances, Project 88 -18 - Westwood Road in Sunset Ridge Addition by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base and Appurtenances; Project 88 -19 - Carolina Avenue and Arizona Street in Helland's 8th Addition by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; Project 88 -20 - Darrell Drive, Loretta Lane, McDonald Drive, Park Island Drive, and Honey Tree Road in Fifth Addition to Lakewood Terrace by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances and Street Lighting; is Project 88 -21 - Keith Street and Sunset Street South of Chicago Avenue, and Cleveland Avenue and Cheyenne Street in Plaza Heights Addition by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances and Street Lighting; Project 88 -22 - Texas Avenue from California Street to the East Terminus of Texas Avenue by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; Project 88 -25 - Main Street South from 4th Avenue South to Oakland Avenue by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 26th day of January, 19889 at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, • MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 12th day of January, 1988. Resolution No. 8699 Page 3 2. Eugene Anderson is hereby designated as the Engineer for this • improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 26th day of January, 1988. Mayor City Administrator u • 0 CONSTRUCTION • ANALYSIS AND MANAGEMENT INCORPORATED 7401 CENTRAL AVENUE NORTH EAST . MINNEAPOLIS . MINNESOTA 55432 January 19, 1988 N.J(AN�198.8�, CITY OF HUTCHINSON o �•�iJ City Hall o 37 Washington Avenue West 9 Hutchinson, Minnesota 55350 SkEZLAE� ATTN: Mr. Gary Plotz City Administrator RE: HUTCHINSON CITY COUNCIL MEETING, JANUARY 26, 1988 Dear Gary: The following items will be presented to The City Council for their consideration: Proposal Request 08• . Room 114 Dispatch did not, by plans and specifications, call for base on the walls. L To add this item to Baril's Company Contract, we will need to approve a Change Order for. . . . . . . . . $49.00 Proposal Request #9: 1. Delete paint or spray texture from ceilings of the following rooms: B04, B05, B06, B07, B08, B09, B10, B11. 2. Add medium texture finish to ceilings of the following rooms: 101, 102, 103, 104, 105, 107, 108, 109, 110, 112, 117, 118, 119, 123, 124, 126, 127, 128, 129, 131, 132. 3. Delete paint on ceiling of Room 125. Add texture paint to ceiling of Room 125. 4. Delete paint for exterior stucco. To accomplish this item, we will need approval for two Deduct Change Orders: 1. Berg Drywall . . . . . . . . . . . . . . . . . .Deduct $ 850.00 2. R 6 H Painting . . . . . . . . . . . . . . . . .Deduct $1,035.00 TELEPHONE (612) 786 -7151 �_af Mr. Gary Plot: CITY OF HUTCHINSON January 19, 1988 Page 2 Proposal Request #10: Due to the congestion of mechanical and electrical requirements in corridor B.06 and the clearance of duct work at 6'6 ", it is impossible to install the sprinklers and light fixtures as specified. To accomplish Proposal Request #10, we will need a Add Change Order to Allied Mechanical for. . . . . . . . . . $133.92 We do not have a response to the change for electrical as we have not been able to contact McNerney Industries. Proposal Request #11: It was determined by the engineers that certain fire dampers in the Secure Area were not required due to their size. The plans were approved by The State of Minnesota. There now seems to be a reconsideration of this. To achieve Proposal Request #11, we will need approval of a Add Change Order to Allied Mechanical for . . . . . . . . . $1,056.00 We are enclosing the back -up documentation for these items for your i convenience. It has been brought to the attention of the Architects, that there is no specification in the Bid Documents for lettering of the building sign. We enclose their letter to us with recommendations for letters that we have priced out. Cast Aluminum . . . . . . . . . . . . . . . . . $822.00 Cast Bronz . . . . . . . . . . . . . . . . . $914.00 Plastic Lettering . . . . . . . . . . . . . . . . $244.70 These prices are for materials only, installed by Tom Christianson. Action needed is for material selection and approval to purchase if The City would want these on now. Very truly yours, CONSTRIICTION ANALYSIS AND MANAGBM ®T, INC. UciYW Vergil M. Florhaug President • Enclosures PROPOSAL REQUEST • A!A DOCUMENT 6709 PROJECT: Hutchinson Police Station PROPOSAL REQUEST NO: g (name, address) 16 Franklin Street South Hutchinson, MN 55350 OWNER: City of Hutchinson DATE: December 22, 1987 TO: (Contractor) ARCHITECT'S PROJECT NO: 532 Construction Analysis & Managements 7401 Central Avenue N.E. Minneapolis, MN 55432 CONTRACT FOR: General _• r1 L_J OWNER 11 ARCHITECT CONTRACTOR �} FIELD ❑ OTHER L J CONTRACT DATED: Please submit an itemized quotation for changes in the Contract Sum and /or Time incidental to proposed modifica- tions to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. Description: (Written description of the Work) Make the following changes to the work: 1. Add vinyl base to walls of room 114, Dispatch. a Attachments: (list attached documents that support description) ARCHITECT: 1'lii Lambert, Inc. AIA DOCUMENT G7" s PROPOSAL REQUEST • APRIL 1970 EDITION a AIA® a 01970 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 ONE PAGE 4686 216 NORTH MARSHALL PLEASE INDICATE X,NG NUMBER WHEN ORDERING LITCHFIELD, MINNESOTA 55355 RECtIVED (612) 693 -7944 Construction Analysis & Management Inc. 7401 Central Avenue North East Minneapolis, MN 55432 L J January 6, 1988 YOUR INQUIRY GATED December 31, 1987 PROPOSED SNIPPING DATE As scheduled TERNS P O SALESPERSON R. Baril Mere Is our quotation on the goods named, subject to the conditions noted: TO BE SNIPPED VIA PIL OR COL COND1TIOA157 The prICes and terms on this quotation are not subject to verbal changes or other agreements unless approved In writing by the Home Office o! the Seller. All quotations and agreements are contingent upon strikes, accidents, fires, availability of materials and all other causes beyond our control. Prices Ave based on costa and conditions existing on date of quotation and are subject to change by the Setter before final acceptance. Typographical and stenographic errors subject !o correction. Purchaser agrees to accept either overage or shortage not in excess of ten percent to be Charged for Pro-rata. Purchaser assumes liability for patent and copyright infringement when goods are made to Purchaser's specifications. When quotation spa- cities material to be furnished by the purchaser, ample allowance must be made for reasonable spoilage and material must be of suitable quality to facilitate efficient production. Conditions not specifically stated herein shall be governed by established trade customs. Terms inconsistent with !hose staled herein which may appear on Purchaser's formal order will not be binding on the Seller. Project: Hutchinson Police Station 16 Franklin Street South Hutchinson, MN 55350 Architect's Project No: 532 Proposal Request No: 8 Quotation to add vinyl base to walls of room 114, dispatch. Labor and material (Breakdown: Material $23, Labor $26) FORM Eow RAPIDFORMS. SRC.. SEU.MxWeL Mi IRIS, QUOTE VALID FOR ,V N111 DAYS. BY F,,. is PROPOSAL p AO CHITECT REQUEST CONTRACTOR • AfA DOCUMENT G709 FIELD OTHER ❑ PROJECT: Hutchinson Police Station PROPOSAL REQUEST NO: 9 (name, address) 16 Franklin Street South Hutchinson, MN 55350 OWNER: City of Hutchinson DATE: December 30, 1987 TO: (Contractor) I ARCHITECT'S PROJECT NO: 532 Construction Analysis & Management 7401 Central Avenue NE CONTRACT FOR: General Minneapolis, MN 55432 L J CONTRACT DATED: • Please submit an itemized quotation for changes in the Contract Sum and /or Time incidental to proposed modifica- tions to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. Description: (Written descriptia, of the work) Make the following changes to the work: 1. Delete paint or spray texture from ceilings of the following rooms: B04, B05, B06, B07, B08, B09, B10, B11 2. Add medium texture finish to ceilings of the following rooms: 101, 102, 103, 104, 105, 107, 108, 109, 110, 112, 117, 118, 119, 123, 124, 126, 127, 128, 129, 131, 132 3. Delete paint on ceiling of room 125. Add texture paint to ceiling of room 125 4. Delete paint for exterior stucco. Attachments: (List attached documents that support description) ARCHITECT: Thorbeck & Lambert, Inc. AIA DOCUMENT 6799 a PROPOSAL REQUEST • APRIL 1970- EDITION a %IA® a 01970 a THE ONE PAGE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 , R & H Painting, Inc. P.O. Box 579 COKATO, M 4EBOTA 56321 (612) 2662471 Metro tine 339-0660 c, a � . i jy 0 �� t d Januar-,, 5, 1988 �/! F4. Construction Analysis & Management, Inc. 7401 Central Avenue NE Minneapolis, MN 55432 ATTN: Dave Johnson RE: Hutchinson Police Station Dear Dave, Per your request, following are the changes for Architect's Propo =_di Request #9, dated 12/30/87, on the above named ,job: 1) Delete painting of ceilings at Rooms B04, 8O5, 8O6, EuJ7, BOS, B09, I'1O, Ea11, 101, 102, 103, 104, 105, 10E3, 109, 110, 112, 117, 118, 119, 123, 14, 126., 127, 128, 1.29, 131 and 132. DEDUCT 4814.00 2) Room 125, change ceiling from paint to texture paint. NO CHANGE 3) Delete paint on exterior stucco. DEDUCT $2225.00 If you need any further- information, please call. Sincerely, R & H PAINTING, INC. Gordon P. Raisanen President GPR!hr if you want it right.. . ru,pood Page No. of Pages BER -WALL, INC. 3644 Highway 101 South • WAYZATA, MINN. 55391 (612) 4733093 PROPOSAL SUBMITTED TO PHONE DATE January 4 1988 STREET JOB NAME CITY. STATE AND ZIP CODE JOB LOCATION ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: Below is a list of proposed changes to contract: Contract amount $16,170.00 1. Credit spraying of precast ceilings in basement except bath and lunch room, deduct - 600.00 2. Delete spraying of ceilings in rooms 113, 114, 120, 121, 122, B02 and B03, deduct - 250.00 3. spray all drywall ceilings on main floor, no price change • sue. a. 1-n. inc. ;; 6 1� REf' IVLD We f ropoor hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: Fifteen thousand, three hundred twenty S no/100 ---------- dollars(; 15,320.00 �. Payment to be made as follows: All material Is guaranteed to be as specified. All work to be completed in a w,abna ulke A manner according to standard practices. Any alteration or deviation Imm above specifics nature Dons involving extra costs will be executed only upon written orders, and will became an - extra charge over and above the estimate. All agreements contingent upon strikes, accident e: Thi ropO581 may be Adw delays =our control. Owner to carry fire, tornado and other necessary insurance. JW wprhan an hly covered by Workmen's Compensation Insurance. Wilhd y us if not accepted within _1, / days. AtrP;%t=t Ut PrOV11041 —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature Iww nns GO-Ii an law - Ar +..., k,a hvrLL + /lec. t.wvn stars.mew THORBECK & LAMBERT INC./ transmittal 1409 Willow Street Minneapolis, Minn. 55403 • (612) 871 -7979 date %,Ifi IAPY 5 1 I'q?* project Ht pewt wceiv Pain STRTfGN project no. Jr' i to 4ie/r � address 2401 z �TFOr t- f}yeWei N(%i H1NNERFz-?-Ib MN 55832 attention OA VO, c. a. vri. inc. X �E,C;�lVED enclosed for your action sent for your information under separate cover approved i� by mail approved only as noted by messenger returned for correction and resubmittal sent as per your request remarks >�� : Qi GaPY i%%1�'il'1 T f'vr2'�JAr rprenz; 4w rlePUw 4111�"11 by PEft- er-o� • PROPOSAL OWNER ❑ ARCHITECT REQUEST CONTRACTOR •FIELD AfA DOCUMENT 6709 OTHER PROJECT: Hutchinson Police Station (name, address) 16 Franklin Street South Hutchinson, MN 55350 OWNER: City of Hutchinson TO: (Contractor) F Construction Analysis & Management 7401 Central Avenue NE Minneapolis, MN 55432 L PROPOSAL REQUEST NO: 10 DATE: January 5, 1988 ARCHITECT'S PROJECT NO: 532 CONTRACT FOR: General J CONTRACT DATED: Please submit an itemized quotation for changes in the Contract Sum and /or Time incidental to proposed modifica- tions to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. Description: (Written description of the Work) Make the following changes to the work: • 1. Locate light fixtures in room B06, Future corridor, on wall in lieu of ceiling indicated in construction documents. 2. Provide sprinklers having side wall heads in room B06, Future corridor. • Attachments: (List attached documents that support description) C, a. 1 -n, inc. AIA DOCUMENT G709 • PROPOSAL REQUEST a APRIL 1970 EDITION a AIA® • 01970 a THE ONE PAGE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 DATE TIME PROJECT Telephone C COMPANY a4" 41n JL c.e P. N. Quotation PHONE CONTACT DESCRIPTION MATERIAL BID: INSTALLATION BID: TOTAL OF MATERIAL ': & INSTALLATION: /3<3 $ `I`oZ, ADDENDUM(S) ACKNOWLEDGED ALTERNATES # ( +)(- 1o. BID PACKAGE # Plus Tax Tax Included # ( +)( -) CONSTRUCTION • ANALYSIS AND MANAGEMENT INCORPORATED 7401 CENTRAL AVENUE NORTH EAST • MINNEAPOLIS • MINNESOTA 55432 THORBECK & LAMBERT INC./ transmittal 1409 Willow Street •Minneapolis, Minn. 55403 (612) 871 -7979 date �N%/� 5 7 ✓�� project H1,12,HIN—ArM PAZ fl — 'SP9�M project no. to + Lt� rw 1nK' address 2Le?l G609"L, f}yPiN/JFi N�i 1'fINNERPG /✓- MN 55g3Z attention Di+vP- �, OHAJ!5?'N C, zi. vo. inn. x enclosed for your action sent for your information • under separate cover approved x by mail approved only as noted by messenger returned for correction and resubmittal sent as per your request • remarks rptMeraft, *W ../ by / f L2" e4ei,4 � PROPOSAL AOWNER CHITECT REQUEST CONTRACTOR FIELD AIA DOCUMENT 0709 OTHER PROJECT: Hutchinson Police Station PROPOSAL REQUEST NO: 11 (name, address) 16 Franklin Street South Hutchinson, MN 55350 OWNER: City of Hutchinson DATE: January 5, 1988 TO: (Contractor) 532 ARCHITECT'S PROJECT NO: Construction Analysis & Management 7401 Central Avenue NE CONTRACT FOR: General Minneapolis, MN 55432 L J CONTRACT DATED: Please submit an itemized quotation for changes in the Contract Sum and /or Time incidental to proposed modifica- tions to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. Description: iWritten description of the Work) Make the following changes to the work: 1. Provide fire dampers in ducts between mechanical room and detention areas. 0 Attachments: (List attached documents that support description) MC. Nbb �F.CLI�II"D AIA DOCUMENT G709 s PROPOSAL REQUEST a APRIL 1970 EDITION • AIA® a 01970 • THE ONE PAGE AMERICAN INSTITUTE Of ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 (% A r . Vr'avV/ea FROM - �O �bing MEL%61N/CAL Fire Protection Hating Ny5 Ms Industrial Piping Ho yektdpn Sheet Metal OF NYTM1Na °" , lencnkean. rd'nninn ..ot. %3A (612) 587 -7930 PROPOSAL SUBMITTED TO PHONE DATE Construction Analysis & Management, Inc. 786 -7151 12/30/87 STREET JOB NAME 7401 Central Ave. N.E. Hutchinson Police Department CITYATATE AND ZIP CODE JOB LOCATION Minneapol is MN 55432 ATTN; DATE OF PLANS JOB PHONE Dave WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: Re: Hutchinson Police Dept. - Extra - Fire Dampers Material and labor to fabricate and install 8 additional fire dampers. (6) 12 x 6 Horizontal Fire Dampers Ex /SA Basement (1) 100 Horizontal Fire Damper (1) 6 x 6 Vertical Fire Damper (8) Access Doors • y NOTE: Demo installed ductwork as required. Fabricate and install new fittings to accomodate fire dampers. w - Deduct $148.00 if no access doors are required. We Propose — hereby to furnish (Material and Labor) for the sum of — One Thousand Fifty Six Dollars and no 100'x---------- - - - - -- dollars($ 1.056.00 ) PAYMENT TO BE MADE AS FOLLOWS UPON COMPANY CREDIT APPLICATION APPROVAL: net 30 1Jl in mannw acwr- Mdwrtzed l Ali maleMl IS gM"md W be n specified. All work to be mmWeted s workmanlike ding b slaedard pnicti s. MY anrauons or de"lon from above specifications IMYOMng cave costs Sidnalure will be ne ded only upon vntw ordws. and will become an eaaa cherpe over and some this eNUriNS. AH aprewttanb cmtlr"nt upon skates, xekfsnoi w delays bsywM our cwdrol. NOTE: TNS propo" Is gm to��daye /,. y],, Siplrad arr0 DaNd CBep1Q/1CC Of �i 0posal Ths abo ve w sail. WSNllowIOFS and WdItiona we WW110- WY atld M hweby aocewed. You we authorized to do ttm Fn rk n epecilied. Payment w0 be, a outlined about. DM W Aoo WYrCe —. Owtpwry 0 0 ORDINANCE NO. 1/88 ORDINANCE AMENDING SECTION 635:05 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED SNOW, ICE, DIRT AND RUBBISH REMOVAL FROM SIDEWALKS THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 635:05 of the 1974 Ordinance Code of the City of Hutchinson, entitled Snow, Ice, Dirt and Rubbish Removal, is hereby amended to read as follows: Section 635:05. Snow. Ice. Dirt. and Rubbish Removal. Subd. 2. The maintenance operations supervisor may remove from all public sidewalks all snow, ice, dirt, and rubbish as soon as possible beginning 24 hours after any such matter has been deposited thereon or after the snow has ceased to fall. He shall keep a record showing the cost of such removal adjacent to each separate lot and parcel and shall deliver such information to the 6 -lerk City Admin- istrator. The maintenance operations supervisor may order the immediate removal of snow from public sidewalks in a commercial district where the accumulation of snow imnedes public access or where such removal would itate removal of snow from the c SECTION 2. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Cbuncil this 26th day of January, 1988. IVY�9?bYIW Gary D. Plotz City Administrator Paul L. Ackland Mayor 7_ 0 ORDINANCE NO. 2/88 AN ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBDIVISION NO. 16 THERETO THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 715:40 of the 1974 Ordinance Code of the City of Hutchinson is hereby amended with the following additions: Subd. 16. It shall be unlawful to park any motor vehicle for a period of time more than three hours in any municipally owned parking facility located between Franklin Street on the west, Hassan Street on the east, Crow River on the north and Fourth Avenue on the south between the hours of 8:00 A.M. and 5:00 P.M. Monday through Friday. Provided however, that the City Administrator may issue a parking permit to be affixed to the rear window of a specified vehicle allowing the vehicle to continuous 24 hour period in a • of permits shall be set by the Council by Resolution. .Permit shall be issued only to residents in the downtown parking enf tion. ment area. Violations of this section shall be governed by Sec- Section 2. This Ordinance shall take effect upon passage and publica- Adopted by the City Council this 26th day of January, 1988. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator • w 0 • • ORDINANCE NO. 3/88 ORDINANCE AMENDING SECTION 263:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED SENIOR ADVISORY BOARD RELATING TO TERMS THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 263:10 of the 1974 Ordinance Code of the City of Hutchinson, entitled Terms, is hereby amended to read as follows: Section 263:10. Terms The terms of the members first appointed by the Mayor to the Board shall be for one or two years, the Mayor to designate in the appoint- ment notices the appointees for each of said respective terms; and the terms of the successors shall be for two three years. An ap- pointive member shall continue to serve until his successor is ap- pointed. SECTION 2. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this 26th day of January, 1988. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor c. • RESOLUTION NO. 8695 WHEREAS, the City of Hutchinson does provide municipally owned parking facilities for the use of the residence of the City of Hutchinson; and WHEREAS, certain municipally owned parking facilities are located in the downtown area for the purpose, among other things, of providing parking for the customers of business establishments located in the downtown area; and WHEREAS, it has come to the attention of the City of Hutchinson that time limits for parking in municipal lots may occasionally work a hardship upon certain persons residing in the downtown area; and 0 WHEREAS, the City of Hutchinson has now adopted an Ordinance • allowing parking for a 24 hour period in municipally owned lots under terms and conditions to be set out by Resolution; NOW, THEREFORE, BE IT RESOLVED: 1. That parking for a continuous 24 hour period shall be permitted in municipally owned parking lots located within the downtown parking enforcement area as defined by Section 720.05 of the Ordinance Code of the City of Hutchinson subject to the terms and conditions as set forth herein. 2. Qualification for parking privileges under this Resolution and Ordinance No. 770 shall be limited to those vehicles receiving permits as issued by the City Administrator. i ' d- ' 3. Permits shall be issued only upon proper application and only in hardship situations where it is not practical or feasible • to require vehicles to be moved every three hours as otherwise required by the Ordinance Code of the City of Hutchinson. 4. Each permit shall have an expiration date and shall be valid for a period of one year from the date of issuance. 5. Violation of any of the terms and conditions of this Resolution or the Ordinance adopting a permit parking program shall constitute sufficient grounds for revocation of the permit. Revocation shall become effective upon the mailing of notice to the address of the applicant given on the Application. 6. This Resolution and Ordinance shall apply only to the following described municipal parking lots: 7. It shall be unlawful to park a vehicle bearing a permit 0 pursuant to this Resolution in a municipal parking facility for a period of longer than 24 hours. parking facility for a period longer than 24 hours regardless Adopted by the City Council this 26th day of January, 1988. Paul A. Ackland Mayor ATTEST: Gary D. Plotz City Administrator • (612) 587.5151 HarcH' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: January 20, 1988 TO: /Mayor and City Council FROM: Director of Engineering RE: Right -of -Way Dedication for Frontage Road on West Side of Hospital Site Accompanying are three (3) copies of the resolution that was prepared pursuant to the Council's motion at the January 12th, 1988, meeting pertaining to the referenced matter. Approval of said resolution is requested. \J EA /pv attachments • 1 +( t� �(g Euge Anderson Director of Engineering 7—,E, Resolution No. 8698 RESOLUTION DEDICATING PUBLIC RIGHT -OF -WAY FOR THE FRONTAGE ROAD ON THE EAST SIDE OF TRUNK HIGHWAY 15 FROM FREEMONT AVENUE TO CENTURY AVENUE WHEREAS, the Frontage Road on the east side of Trunk Highway 15 between Freemont Avenue and Century Avenue is used and maintained as a public roadway, and WHEREAS, the underlying and adjacent property is presently owned by the City of Hutchinson, and WHEREAS, the City Council wishes to dedicate a parcel of land lying thereunder and adjacent thereto, as a public right -of -way. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT the following described tract of land be and is hereby dedicated, forever, as a public right -of -way to construct, erect, operate and maintain underground storm sewer, sanitary sewer, water mains, roadway and other utilities on, along, over, through, across, or under the following described lands lying and being in the County of McLeod, and State of Minnesota, specifically: Commencing at the Southwest corner of Lot 2, Block 1, Cedar Acres Subdivision, in accordance with the plat thereof on file in the Office of the McLeod County Recorder; thence South parallel to and 30.00 feet East of the East right -of -way line of Trunk Highway 15, a presently established to a point on the centerline of Freemont Avenue, said point being the point of beginning; • thence continue South on a line parallel to and 30.00 feet East of said East right -of -way line of Trunk Highway 15 for a distance of 529.3 feet, more or less, to the centerline of Century Avenue, as presently established; thence West on the last said centerline for a distance of 30.00 feet to said East right -of -way line of Trunk Highway 15; thence North on said East right -of -way line of Trunk Highway 15 for a distance of 529.3 feet, more or less, to the centerline of Freemont Avenue; thence East on said centerline of Freemont Avenue for a distance of 30.00 feet to the point of beginning. Adopted by the Council this 12th day of January, 1988. Mayor City Administrator DRAFTED BY: CITY ENGINEERING DEPARTMENT • CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612) 587 -5151, EXTENSION 208 7-Er RESOLUTION NO. 8700 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Chlorine - 1 Ton 1,185.00 Water Treatment Water Yes Dixie Chemical VCR, Tripod, Camera, TV 1,800.00 Training W/Water Yes Abbott Electronics Trees 2,793.0 WWTP Landscaping W/Water Yes Cross Nurseries Replace Vac -All Impelle 2,500.0 Overall Maintenance W/Water Yes Boyum Equip. Inc. Bearings The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. BUDGET I VENDOR Date Approved: January 26, 1988 *Motion made by: Seconded by: Resolution submitted for Council action by: 7— / ' DAVID H. R. ARNOLD CAH CHARLES R. CARMIC HAEI MICHAEL D. LEHARON GARY D. MCDOWELL FAYE KNOWLES STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOGE CHARLES L. NAIL. JA. LAURA X. FAETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY January 26, 1988 Al?NOLD & MGDOWELL ATTORNEYS AT LAN' 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (612) 567 -7575 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Steven L. Ward McGraw & Ward, P.A. Attorneys at Law P.O. Box 98 Citizens Sank Building Hutchinson, Mn. 55350 Re: William Holmquist Assembly of God Church VS. City of Hutchison - Assessment Problem Our File No. 3188 -87 -0050 • Dear Steve: 5861 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55410 (612) 545 -WOO MN TOLL FREE ROO -343 -4545 301 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 368 -2214 This letter is a follow up to prior telephone conversations regarding the above referenced matter. Please be advised that after much maneuvering around and denial of any responsibility, National Casualty Company of Scottsdale, Arizona, has now acknowledged that they do have coverage in place for at least the Holmquist claim. There is a dispute regarding the Assembly of God claim and although I have not discussed that specifically with them, I do foresee some problem on that issue because the alleged negligent error occurred more than three years prior to the termination of National Casualty's policy coverage period. National Casualty is obligated to provide coverage to the City for a 36 month period for claims occurring between June 30, 1984 and June 30, 1987, which obviously would not include the 1983 purchase by Assembly of God. However, I do not rule out the possibility of an accommodation on that issue as well. I have made specific demand upon National Casualty for settlement of this dispute and I hope to hear from them yet today, so that I can report to the Council this evening. I will notify you just as soon as I hear something. Thank yOU-, Very t )y yours y Plotz vm s. ARNOLD HLES B. CARMICHAEL ICHAEL B. LaHARON GARY D. MCDOWELL FATE ENGWLES STEVEN A. ANDERSON O.HARHY ANDERSON STEVEN S. HGOE CHARLES L.NAIL,JR. DANIEL J. HERENS LAURA E. PRETLAND DAVID A. HRUEOGEMANN JOSEPH M. PAIEMENT January 20, 1988 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE. PLACE HUTCHINSON, MINNESOTA 55350 (012) 587 -7575 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. HARRY ANDERSON Re: William Holmquist /Twin Oak Matter Our File No. 3188 -87 -0050 Dear Gary: 5881 CEDAR LARE ROAD MINNEAPOLIS, MINNESOTA 55410 10121 545 - 9o00 MN TOLL FREE 800-343'4545 TELECGPIER IOH'1 545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 15121 389 -2214 714 TENTH STREET EAST GLENCOE, MINNESOTA 55330 18121 804-am ,`'s a JP011 60 a . aw r� 0 a . I am enclosing herewith a copy of correspondence received from Amy L. Malzahn with regard to the William Holmquist matter. As you will note from reviewing the letter, National Casualty Company has denied any coverage for the above referenced matter based on the claims made status of their policy. I am also enclosing a copy of the letter of coverage denial received from the League Trust indicating their position which is also a denial of coverage. The League Trust has independently indicated that they would provide a defense in the event any litigation is commenced, but under a reservation of rights. I will be in touch with representatives of the League Trust this week, but I would request that this matter be placed on the City Council agenda for the last meeting in January so that we can perhaps resolve it in its entirety. I will be in New York for a couple of days this week on business and it is doubtful that I will have a formal written proposal to include in the Council packet, but I will make every effort to get additional correspondence to the City prior to next Tuesday night's City Council meeting. Thank you. Very truly yours, iNOLD 4Ande WELL G. B rr rsd GBA :lm my ill NATIONAL CASUALTY COMPANY I ROPERTYICASUALTY DIVISION 8370 E. Via De Ventura is Scottsdale, Arizona 8558 Reply to: Telephone Claims Department o03- 948 -0505 Post Office Box C -4120 Telex 16 -5705 Scottsdale, AZ 852o I January 12,1988 Barry Anderson, City Attorney City of Hutchinson 101 Park Place Hutchinson, MN 55350 RE: Claim No: 57762 -46 Insured: City of Hutchinson Policy NO's: P0520194 & P0622103 Claimant: William Holmquist Dear Mr. Anderson: This will acknowledge receipt of the Notice of Claim forwarded through Insurance Planners. We have reviewed the information in regards to this incident and note the claim • is first made on December 18, 1987. As such, there is no coverage for this matter under National Casualty Company's Public Officials policy, P0622103, in force from July 1, 1986 to July 1, 1987, because the claim was first made after the expiration of National Casualty's policy. Please note that National Casualty Company's Public Officials policy is Claims Made policy. In these circumstances, at this time, National Casualty Company is respectfully disclaiming coverage for this matter. Should you have any questions, comments or objections, please contact me at 1-800-423-7675, ext. 544. Sincerely, Amy L. Malzahn Claims Service Representative AU..1 /jp cc: Insurance Planners • Box 68 135 Third Avenue S.E. Hutchinson, MN 55350 Home Office • Southfield, Michigan �' CMSI 0Claim Management Services, Inc. December 28, 1987 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Gary D. Plotz, City Clerk 1401 west 78th Street. Suite 550 Minneapolis. MN 55423 (812)881.8585 Re: CMSI File #: 101 L 1129 Trust Member: City of Hutchinson Claimant: William Holmquist 6 Assembly of God Church Dear Mr. Plotz; As we discussed at the meeting on December 21, 1987, this letter formally acknowledges receipt of the December 18, 1987 correspondence from attorney Steven L. Ward putting your city on notice of claim and possibly future litigation in reference to the above captioned claim. At this time, I am referring this claim notice to GAB, Inc., our in- dependent claim adjustment contractor. They will be setting up a file and conducting any further investigation that might be deemed necessary. Please be advised that any investigation made or action taken by representatives of the LMCIT on this claim is done with a full reser- vation of rights under the Policy #MP824020R, effective 7/1/86 to 7/1/87 and Covenant #MCM8542 -8, effective 7/1/87 to 7/1/88. Any investigation, adjustment, or defense of the claim or any action whatsoever by represenatives of the LMCIT will not constitute a waiver of any rights the LMCIT might have under the Policy /Covenant. It is, of course, understod that you do not waive any of your rights under the Policy /Covenant. In general terms, this claim is predicated on your city's alleged failure to discover deferred assessments against the claimant's properties stemming from Assessment Rule #33, Project 1969 -1, adopted September 14, 1970. Since adoption, there have allegedly been several assessment searches conducted the last of which was on June 24, 1987, all of which indicated that there were no assessments against the subject property. .With respect to Policy #14P824020R, effective 7/1/86 to 7/1/87, I refer you to the Comprehensive General Liability (CGL) form which states, in part, that the LMCIT agrees to pay on behalf of the insured, all sums Mr. Gary D. Plotz December 28, 1987 Page 2 F__1 L�J which the insured shall become legally obligated to pay as damages because of: (a) bodily injury; or (b) property damage caused by an occurrence. Occurrence means an accident, including continuous or repeated exposure to conditions, which results in bodily injury or property damage neither expected nor intended from the standpoint of the insured. Bodily injury means bodily injury, sickness or disease, sustained by any person which occurs during the policy period, including death at any time resulting therefrom. Property damage means: (1) physical injury to or destruction of tangible property which occurs during the policy period, including the loss of use thereof at any time resulting therefrom; or (2) loss of use of tangible property which has not been physically injured or destroyed provided such loss of use is caused by an occurrence during the policy period. I would also refer you to the Public Officials Personal Liability (POPL) Endorsement. This states, in part, that the LMCIT agrees to pay all loss as the result of any wrongful act for which the public entity shall become legally obligated to pay as damages. However, Section III. - PRIOR ACTS - states that this coverage does not apply to any claim or claims arising from or attributable to or based upon any act(s) committed or alleged to have been committed prior to June 30, 1987. Accordingly, it is our position that with respect to Policy #MP824020R, the events clained and damages sought do not meet the definitions of • bodily injury, property damage, or occurrence under the CGL form and the act(s) committed or alleged to have been committed was prior to 6/30/87, thus, coverage would not apply. With respect to Covenant #MCM8542 -8, effective 7/1/87 to 7/1/881 it is our position that any attempt on our part to evaluate coverage is premature because your city has not made a final decision with respect to the claimant's demands. However, I would specifically refer you to Coverage A. General Liability (claims made basis) which states, in part, that the LMCIT will pay those sums that the "covered party" becomes legally obligated to pay as damages because of bodily injury or property damage, caused by an occurrence. Occurrence means an accident, including continuous or repeated exposure to substantially the same general harmful conditions. Property damage means: a. physical injury to tangible property, in- cluding all resulting loss of use of that property; or b. loss of use of tangible property that is not physically injured. Bodily injury means bodily injury, sickness or disease sustained by a person, in- cluding death resulting from any of these at any time. Section II. - EXCLUSIONS - states, in part, this coverage does not apply to: a. bodily injury; or b. property damage expected or intended from the standpoint of the "covered party ". I would also specifically refer you to Coverage D. Errors or Omissions . Liability (claims made basis) which states, in part, that the LMCIT will pay on behalf of the "covered party" all sums which the "covered party" shall become legally obligated to pay as damages on account of any claim first made against the "covered party" during the coverage 0 Mr. Gary D. Plotz December 28, 1987 Page 3 period by reason of any negligent act, error, omission, or the violation of any rights, priviledges or immunities secured by the Constitution and the laws of the United States of America. Damages means money damages. Damages, in part, does not include: b. punitive damages or exemplary damages; or c. fines or penalties imposed by law. Section II. - EXCLUSIONS - states, in part, that this coverage does not apply: d. to any claim or damages arising out of condemnation, inverse condemnation, adverse possession, or dedication by adverse use. Also, the exclusions to the General Liability coverage part (Coverage A.), also apply to this coverage part with respect to any type of damages claimed. In other words, damages expected or intended from the stand- point of the "covered party" are excluded under the Errors or Omissions Liability coverage part. Accordingly, with respect to Covenant #MCM8542 -8, there are serious coverage issues involved. In addition, there may be other coverage questions that arise as further investigation into this matter develops. Accordingly, we reserve our right to raise such further exclusions or coverage defenses as may be applicable. At this time, GAB will be monitoring the claim and reporting to this office with respect to developments. I would urge you to cooperate with GAB in that regard and I would also ask that you advise your employees to refrain from discussing the subject matter of this claim with anyone other than representatives of GAB or this office. One additional comment, I would like to point out that, under both the POPL Endorsement and the Errors or Omissions Liability coverage part, your city would have a $5,000 deductible. Also, I would suggest that you research your records and tender this claim to your previous public officials personal liability carrier prior to 6/30/87. It may be that you purchased an extended reporting period endorsement and, therefore, that carrier might have some responsibility with respect to this matter. Should you or anyone being copied with this correspondence have any questions concerning this matter, please feel free to contact me. Sincerely, Robert A. Weisbrod RAW /js cc: Mr. G. Barry Anderson, Arnold 6 McDowall Mr. Mark Flaten, American Risk Services, Inc. Mr. Doug Gronli, GAB, w/ enc. - - -• • • (612) 587 -5151 CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: January 26, 1988 TO: Mayor $ City Council ------------------------ - - - - -- FROM: Water Billing Department ------------------------ - - - - -- SUBJECT: Delinquent water $ sewer accounts for January ------------------------ - - - - -- Attached is a listing of the delinquent for the month of Jan. Recommend water Monday, February 1st, 1988 at Noon. accounts for water and sewer service be discontinued on V-4 I David Norton Wm Herdina Richard Mattson 565 Fourth Av SW 225 Dale St 505 Dale St Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 565 Fourth Av SW 225 Dale St 505 Dale St 2- 070 - 0565 -081 2- 350 - 0225 -011 2- 350 - 0505 -021 86.83 108.51 105.04 Promises 2101 Promises 1127 James Hanson Chris Johnson Ron McGraw 810 Dale St 626 Harmony Ln Citizens Bank Bldg Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 810 Dale St 626 Harmony Ln 706 Harmony Ln 2- 350 - 0810 -023 2- 465 - 0626 -081 2- 465 - 0706 -012 46.31 75.18 60.60 cc: Deforest Wagner 1716 Cofax Av S Minneapolis Mn 55403 Promises 2/03 . E Duesterhoeft Verdi Christenson Lee Van Kley 715 Harrington St 522 Jackson St 948 Lewis Av Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 715 Harrington St 522 Jackson St 948 Lewis Av 2- 470 - 0715 -031 2- 555 - 0522 -041 2- 635 - 0948 -042 147.57 140.60 " 53.20 Promises 2/05 cc: Gary Bielke Promises 2/10 Country Club Terr Hutchinson MN 55350 Clint Knorr Keith Krommenhoek Kenneth Healy 1124 Lewis Av 544 Madson Av 1585 McDonald Dr Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 1124 Lewis Av 544 Madson Av 1585 McDonald Dr 2- 635 - 1124 -082 2- 675 - 0544 -031 2- 700 - 1585 -001 186.48 140.60 86.63 Gene Burch 804 Sunset St • Hutchinson MN 55350 804 Sunset St 2- 925 - 0804 -061 168.13 9 -&I,, (612) 587 -5151 HUTCH' CITY OF HUTCHINSON • 37 WASHING TON AVENUE WEST T�1S HUTCHINSON, MINN. 55350 �t -Vvk'v �/� M E M O R A N D U M DATE: January 11, 1988 • • TO: — — Gary Plotz, — City—Administrator — -------------- — — — — — — — — — — — FROM: — Randy— DeVries, Director of Water and Wastewater Operation SUBJECT: -- DAMAGE THROUGH BEAN—FIELD — ------------ — — — — — — — — — — — — — — I have reviewed the $100.00 claim of Chris Kadelbach with George Macdonald. We found the claim to be legitimate, but found that Milan Joecks'.'the person that farmed the property. One check should be written out to both Milan Joecks and Chris Kadelback for $100.00. The contractor has no responsibility to pay. This land is the McKimm property. cc: Ken Merrill George Macdonald RD /bb q -4- (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 MEMORANDUM DATE: January 8, 1988 TO: Randy DeVries,— Director of Water /Wastewater aerations--- — - - -- -- - -- --- -- --- FROM: Gary D. Plotz, City Administrator SUBJECT: Damage Through Bean Field _ — _ — — _ - - -- ---- -- - - -- • Please consult George MacDonald of Donohue and recommend whether or not • to pay the attached claim. Also, please check if the contractor has the responsibility to pay. Please put your response in writing. /ms cc: Ken Merrill, Finance Dir. q'1- u 0 ar 8970yj l�(?% JAN 1955L MCEiVED C By r`c'9 `20'b 12 G i r r A V i.rl I��iYrTL .i -- A ?: / -v X a q-etl- �VID H. ARNOLD HARLBS R. CAHMICHAEL MICHAEL B. L.BARON GARY D. MCDOWELL PATE ENONLES STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOGE CRARLES L.NAIL,JR. DANIEL J. BERENS LAURA E. FRETLAND DAVID A. BRUEOOEMANN JOSEPH M. PAIEMENT January 12, 1988 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON. MINNESOTA 55350 1012) 587 -7575 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Haukos /Bradford Building Dear Gary: RESIDENT ATTORNEY O. BARRY ANDERSON 1 -1344, 6881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55616 M21 5,L5-9000 SIN TOLL FREE 900-360-6565 TELECOPIER IBM) 565-1103 SOI SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 19121 399 -2214 714 TENTH STREET EAST GL NCOE, MINNESOTA 55339 19121 804-am A c4(,m KP2 vb V &s you may recall, I wrote both you and members of the council some time ago regarding an apparent overpayment of utility bills by Curt Bradford and others. The property involved is one for which a re- imbursement was made to the current record owner based on water records back to 1983. Bradford, and his successor, want approximately $23,000 in claimed overcharges going back to about 1969. Since there are various good faith defenses that the City could raise, I have a difficult time going along with Bradford's proposed disposition. However, since litigation will otherwise certainly result, I could recommend an offer of $5000 from the City's water and sewer fund since that amount is also the City's deductible and will quickly disappear once an action is started. This matter was supposed to have been on the agenda for tonight but apparently only part of my message was delivered to Marilyn. Thank you. q��I 11 TOTAL INTEREST COST 6 COST INTEREST 205.794B 357.11 194.4108 339.49 188.7649 331.77 185.3888 328.00 0 0.00 231.3497 412.45 180.0577 322.96 217.4705 392.85 223.0323 405.85 0 0.00 231.7594 424.89 214.1512 395.64 202.4097 376.90 206.8919 388.38 0 0.00 265.729 502.99 225.3636 430.24 209.291 103.08 422.4102 820.91 0 0.00 234.6926 460.36 207.559B 411.05 214.578 429.16 196.7036 397.42 D 0.00 193.3546 394.77 667.4331 1377.47 95.57604 149.46 115.2711 I43.35 0 0.00 212.1134 453.15 204.692 442.71 174.5302 382.30 57.6164 127.88 0 0.00 79.5616 179.06 103.42 237.06 103.5166 239.72 103:0302 247.26 a 0.00 105.5981 252.26 104.7816 254.47 105.3907 260.38 106.7359 261.46 0 0.00 127.0886 325.66 130.6166 341.29 133.6608 356.43 159.5336 434.59 0 0.00 183.1494 513.71 155.7436 444.16 139.0007 406.31 108.1395 324.42 a 0.00 103.8139 320.09 95.60502 303.44 106.3062 347.91 150.478 501.76 18,515.08 ?-cl 43 % m 1 - -PA r+- ® 1r% 371 OF ACTUAL BILLING ANT REVISED NET ANT. INTEREST lOrrdl BILLING 1 1811 MUNDER 0,37 O.DB YEARS RATER SEVER 1971 JAN 137.25 102.94 8887 151.32 12.10558 17 127.35 102.94 85.21 145.09 11.60662 16.75 124.05 102.91 8I.99 143.00 11.4403 16.5 123.42 102.94 83.15 142.61 11.40854 16.25 0.00 0.00 0 1972 164.00 123.06 106.24 160.90 14.471B6 16 103.71 123.06 83.43 142.90 11.43223 15.75 155.32 123.06 103.00 175.38 14.03035 15.5 167.12 123.06 107,37 182.81 14.62507 15.25 0.00 0.00 0 1973 175.17 131.39 613,43 193.13 15.45062 IS 156.68 131.39 106.59 181.411 14.51873 14.75 145.58 131.39 102.48 174.49 13.95929 14.5 156.68 131.39 106.59 181.48 14.51873 14.25 0.00 0.00 0 1974 216.49 160.11 139.34 237.26 10.96064 14 165.09 160.11 120.32 20438 16.39008 13.75 147.49 160.11 11181 193.79 15.50304 13.5 472.43 160.11 234.04 398.50 31.88002 13.25 0,00 0.00 0 1975 204.69 153.51 132.53 225.67 1B.05328 13 169.49 153.51 119,51 203.49 16.2792 12.75 187.09 153.51 126.02 214.58 17.16624 12.5 165.09 153,51 117,88 200.72 16.05744 12.25 0.00 0.00 0 1916 182.69 137.01 118.29 201.41 16.11286 12 • 1013.28 113.76 417.00 710.04 56.80282 11.75 147.2 17.7 61.01 103.89 6.31096 11.5 IB5.6 17.7 75.22 128.08 10.24632 11.25 0.00 0.00 0 1977 32 158.4 224.2 141.56 241.04 19.28304 11 32 153.6 224.2 139.79 238,01 19.04112 10.73 32 105.6 224.2 122.03 207,77 16.62192 1015 36.8 74.73 41.27 70.26 5.621112 10.25 0.00 0.00 0 1978 32 57.6 100.3 58.42 99.48 7.95816 10 32 81.6 129.8 711.22 133.18 10.65456 9.15 32 86.4 129.8 79.99 136.21 10.2964 9.5 32 91.2 129.8 01.77 139.23 11.1384 9.25 0.00 0.00 0 1979 32 91.2 141.6 86.14 146.66 11.73312 9 12 11.6 156 27.91 149.69 11.97504 1.75 32 90.01 156 91.02 154.99 12.3989 8.5 35 100.7 ,.- 156 94.98 161.72 12.93768 1.25 0.00 0.DO 0 1960 42 121 187.2 116.62 198.51 15.90600 1 42 147.2 187.2 123.73 210.67 16.85376 7.75 42 166.4 181.2 130.83 222.77 17.12144 7.5 42 179.2 257.4 161.54 275.06 22.00464 7.25 0.00 0.00 0 1901 44 227.8 297 194.11 330.62 26.44992 7 44 160.8 291 169.39 211.41 23.07312 6.75 44 127.3 197 156.99 267.31 21.36472 6.5 44 127.1 216 127.02 216.28 17.30232 6.25 O.DO 0.00 0 1982 44 127.3 216 127.02 216.28 11.30232 6 44 113.9 216 122.06 207.14 16.62696 5.75 44 167.5 216 141.90 241.61 19.3204 5.5 55 218.4 350.3 210.42 358.20 28.66248 5.25 • 9428.812 11 TOTAL INTEREST COST 6 COST INTEREST 205.794B 357.11 194.4108 339.49 188.7649 331.77 185.3888 328.00 0 0.00 231.3497 412.45 180.0577 322.96 217.4705 392.85 223.0323 405.85 0 0.00 231.7594 424.89 214.1512 395.64 202.4097 376.90 206.8919 388.38 0 0.00 265.729 502.99 225.3636 430.24 209.291 103.08 422.4102 820.91 0 0.00 234.6926 460.36 207.559B 411.05 214.578 429.16 196.7036 397.42 D 0.00 193.3546 394.77 667.4331 1377.47 95.57604 149.46 115.2711 I43.35 0 0.00 212.1134 453.15 204.692 442.71 174.5302 382.30 57.6164 127.88 0 0.00 79.5616 179.06 103.42 237.06 103.5166 239.72 103:0302 247.26 a 0.00 105.5981 252.26 104.7816 254.47 105.3907 260.38 106.7359 261.46 0 0.00 127.0886 325.66 130.6166 341.29 133.6608 356.43 159.5336 434.59 0 0.00 183.1494 513.71 155.7436 444.16 139.0007 406.31 108.1395 324.42 a 0.00 103.8139 320.09 95.60502 303.44 106.3062 347.91 150.478 501.76 18,515.08 ?-cl 371 OF ACTUAL BILLING ANT REVISED RET ANT. INTEREST TOTAL IOr4a1 BILLING 1 1611 NUMBER INTEREST COST k 0.37 6.06 YEARS COST INTEREST MATER SEVER 1971 1 A 137.25 102.94 88.87 151.32 9.019182 17 154.3461 305.67 127.35 102.94 85.21 145,08 8.704962 16.75 145.8081 290.89 124.05 102.94 83.99 143.00 1.560222 16.5 141.5737 284.56 123.42 102.99 63.75 112.61 8.556908 16.25 139.0416 281.65 0.00 0.00 a 0 0.00 1972 164.08 123.06 106.24 180.90 10.85389 16 173.6623 354.56 103.77 123.06 63.93 142.90 6.574174 15.75 135.0432 277.95 155.32 123.06 103.00 175.38 10.52276 15.5 163.1028 338.48 167.12 123.06 107.37 102.81 10.4689 15.25 167.2743 350.09 0.00 0.00 0 0 0.00 1973 175.17 131.39 113.43 193.13 11.58797 IS 173.8195 366.95 156.68 131.39 106.59 181.48 10.82905 14.75 16C.6134 342.10 145.58 131.39 102.48 174.49 10.46947 14.5 151.8073 326.30 156.68 131.39 106.59 181.49 10.88905 14.25 155.1689 336.65 0.00 0.00 0 0 0.00 1974 216.49 160.11 139.34 237.26 14.23546 14 199.2967 436.55 165.09 160.11 120.32 204.80 12.29256 13.75 169.0227 373.90 147.49 160.11 113.01 193.79 11.62728 13.5 156.9683 350.76 472.43 160.11 234.04 396.50 23.91001 13.25 316.8077 715.31 0.00 0.00 0 0 0.00 1975 204.69 153.51 132.53 225.67 13.53946 13 176.0195 401.69 169.49 153.51 119.51 203.49 12.2094 12.75 155.6699 359.16 187.09 153.51 126.02 214.58 12.87468 12.5 160.9335 375.51 165.09 153.51 117.8B 200.72 12.04308 12.25 147.5277 348.25 0.00 0100 0 0 .00 1 476 IB2.69 131.01 118.29 201.11 12.08168 12 145.0159 3166.43 • 1013.28 113.76 417.00 710.04 12.60211 11.75 500.5748 1210.61 147.2 17.7 61.01 103.89 6.23322 11.5 71.68203 175.57 185.6 17.7 75.22 128.08 7.68474 11.25 86.45333 214.53 0.00 0.00 0 0 0.00 1977 32 158.4 224.2 141.56 241.04 14.46228 11 159.0651 400.12 32 153.6 224.2 139.79 239.01 14.2BOB4 10.75 153.519 391.53 32 105.6 224.2 122.03 207.77 12.46644 1015 130.8976 338.67 36.8 74.73 41.27 70.26 4.215834 10.25 43.2123 113.48 0.00 0100 0 0 0.00 1978 32 57.6 100.3 58.42 94.48 5.96962 10 59.6862 159.16 32 01.6 129.1 7B.22 133.10 7.99092 9.75 77.91147 211.09 32 86.4 129.0 74.99 136.21 0.17236 9.5 77.63742 213.04 32 91.2 129.8 81.77 139.23 8.3538 9.25 77.27265 21b.50 0.00 0.00 0 0 0.00 1979 32 91.2 141.6 86.14 146.66 1.74984 9 79.19146 225.86 32 81.6 156 87.91 149.69 8.98128 8.75 78.5862 221.27 - 32 90.01 156 91.02 154.49 9.299171 8.5 79.04301 234.03 35 100.7 - 156 91.98 161.72 9.70326 8.25 80.0519 241.77 0.00 0.0 0 0 0.00 1900 42 128 197.2 •116.62 198.58 11.91456 8 95.31648 293.89 42 147.2 187.2 123.73 210.67 12.64032 7.75 97.96248 308.63 42 166.4 187.2 130.83 222.77 13.36608 7.5 100.2456 323.01 - 42 179.2 257.4 161.54 275.06 16.50346 7.25 119.6502 394.71 0.00 0.0 0 0 0.0 1961 44 227.9 297 194.18 330.62 19.03744 7 138.1621 469.49 44 160.8 297 169.39 286.41 17.30404 6.75 116.8077 405.22 44 127.3 297 158.99 267.31 16.03854 6.5 104.2`95 37656 44 127.3 216 127.02 216.28 12.97674 6.25 81.10463 297.38 0.00 0.00 0 0 0.00 1982 44 127.3 216 127.02 216.28 12.97674 6 77.BM44 294.14 44 113.9 216 122.06 207.84 12.47022 5.75 71.70377 279.54 44 167.5 216 141.90 241.61 14.4963 5.5 79.72965 321.33 55 218.4 350.3 210.42 358.28 21.49686 5.25 112.8515 411.14 • _ 9928.832 16,368.52 9 • • 4 26I OF ACTOR NET Alit. BILLING ART (brad) y BILLING E 1611 9ATER KKR 1971 ION 137.25 102.94 0.061ENIG 1) IL K 127.33 102.94 124.05 102.94 62.45 177.74 123.42 102.94 1972 359.04 164.08 123.06 10.229111 16.75 171.2667 103.77 123.06 59.02 167.97 10.07836 155.32 123.06 334.27 58.15 167.12 123.06 1973 163.3187 330.113 175.17 131.39 0.00 0 156.60 131.39 74.66 212.48 145.58 131.39 203.9143 416.47 156.60 131.39 1974 15.75 158.6222 216.49 160.11 72.31 206.00 12.36007 165.09 160.11 397.51 75.45 147.49 160.11 15.25 196.4809 411.21 472.43 160.11 1975 0 204.69 133.51 79.71 226.05 169.49 153.51 204.169 431.02 187.09 153.51 12.79031 14.75 188.637 165.09 153.51 1976 204.96 12.29747 182.69 137.01 313.27 OONELL 74.90 1013.28 113.76 14.25 LBHNAN 395.43 147.2 17.7 0.00 0 165.6 17.7 1977 97.92 32 158.4 224.2 234.0946 532.78 32 153.6 224.2 14.43888 13.75 32 105.6 224.2 79.91 227.62 1345744 36.1 74.73 1978 32 57.6 100.3 13.25 312.1233 32 81.6. 129.0 0.00 0 32 86.4 129.8 93.13 32 91.2 129.8 1979 471.12 32 91.2 141.6 14.3412 12.75 32 01.6 136 88.56 252.04 32 90.1 156 441.08 33 100.7 156 1980 173.2963 42 128 I11.2 0.00 0 42 147.2 187.2 83.12 42 166.4 187.2 170.3362 106.91 42 179.2 257.4 101 11.75 44 227.8 297 42.87 122.03 44 160.0 297 206.22 44 127.3 297 11.25 101.5481 44 177.3 I16 1912 0 44 127.3 216 131.48 44 113.9 216 186.8611 469.99 44 167.5 216 16.77432 10.75 8 218.4 38.3 REUSED NET Alit. INTEREST y BILLING E 1611 0.26 1.•y 6 0.061ENIG 1) IL K 1 62.45 177.74 10.66944 17 IBI.2 54 359.04 59.86 170.41 10.229111 16.75 171.2667 341.66 59.02 167.97 10.07836 16.5 166.2929 334.27 58.15 167.51 10.03038 16.25 163.3187 330.113 0.00 0.00 0 0 0.00 74.66 212.48 12.74902 16 203.9143 416.47 58.91 167.65 10.01125 15.75 158.6222 326.48 72.31 206.00 12.36007 15.5 191.5811 397.51 75.45 214,73 12.81399 15.25 196.4809 411.21 0.00 0.00 0 0 0.00 79.71 226.05 13.61126 13 204.169 431.02 74.90 213.17 12.79031 14.75 188.637 401.83 72.01 204.96 12.29747 14.5 178.3133 313.27 74.90 213.17 12.79031 14.25 182.2611 395.43 0.00 0.00 0 0 0.00 97.92 278.68 16.72194 14 234.0946 532.78 84.55 240.65 14.43888 13.75 198.5346 439.18 79.91 227.62 1345744 13.5 1111.3151 412.00 164.46 468.08 28.01418 13.25 312.1233 140.I0 0.00 0.00 0 0 0.00 93.13 265.07 15.90408 13 206.753 471.12 83.91 239.02 14.3412 12.75 112.8503 421.87 88.56 252.04 15.12264 12.5 189.033 441.08 8234 235.76 14.14594 12.25 173.2963 109.05 0.00 0.00 0 0 0.00 83.12 236.58 14.19461 12 170.3362 106.91 293.03 034.01 50.04051 11.75 587.9768 1421.99 42.87 122.03 7.32156 11.5 84.19794 206.22 52.86 150.44 9.02652 11.25 101.5481 251.99 0.00 0.00 0 0 0.00 131.48 283.12 16.98144 11 186.8611 469.99 130.23 279.57 16.77432 10.75 180.3239 459.90 117.73 244.05 14.64312 10.5 153.7528 397.80 24.00 82.53 4.951932 10.25 50.1573 133.29 0.00 0.00 0 0 0.00 13.05 116.85 7.01076 10 70.1076 106.95 96.96 156.44 9.38616 9.75 !.51506 247.95 89.21 159.99 9.59928 9.5 91.19316 251.11 99.46 163.54 9.8124 9.25 90.7647 254.30 0.00 0.00 0 0 0.00 92.53 17227 10.35632 9 .02694 265.30 93.71 175.82 10.54944 8.75 92.3076 261.13 93.99 112.11 10.92684 1.5 12.871114 274.99 101.74 1B9.96 11.39148 8.25 4.02921 283.99 0.90 0.00 0 0 0.00 123.95 233.25 13.99188 1 111.959 345.21 126.94 247.46 10.84736 7.75 115.067 362.52 133.14 261.66 15.69984 0 0 261.66 18.52 323.08 19.38504 7.25 4640.5115 463.63 1.00 0.00 0 1 0 0.00 190.45 318.33 23.30112 7 '163.1078 81.0 165.03 338.77 20.32632 6.75 137.2027 475.97 154.32 313.91 18.17892 6.5 122.453 436.43 133.26 254.04 15.24252 6.25 95.26575 319.31 0.00 0.00 0 0 0.00 133.26 234.04 15.24252 6 91.4812 345.8 129.77 244.13 14.64756 5.75 94.22347 328.35 143.11 283.79 17.0274 5.5 93.6307 377.44 20266 420.84 25.25028 5.25 132.594 953.0 11642.30 19.101.17 261 OF KM BILLING ANT REVISED ET NIT. 16nd1 BILLING 9 �.yj1 1111 e tr o.oe9EARS r 94 0"u"r i .,o L YAIER SFEA 17 241.7272 1971 JAN 137.25 102.94 62.45 111.74 13.91781 127.35 102.94 59.09 170.41 13.40051 16.26 124.05 102.94 59.02 167.97 0 123.42 102.94 58.95 167.51 414.46 13.42834 15.73 211.4963 0.00 0.00 1972 15.5 M.4415 164.66 123.06 74.66 212.48 476.71 103.77 123.06 51.9 167.95 18.14835 15 272. m1 t55.32 123.06 72.38 206.00 464.71 167.12 123.06 75.45 114.73 17.05374 14.25 213.D151 456.19 0.00 0.00 1973 175.17 131.39 79.71 226.95 19.251B4 13.75 264.7126 t56.69 131.39 11.90 213.17 473.46 145.51 131.39 72.01 204.96 0 6 136.61 131.39 71.90 213.17 540.74 19.1216 12.73 243.1004 0.00 0.00 1974 12.5 252.044 216.19 160.11 97.92 276.69 466.81 165.09 160.11 84.55 240.65 11.92624 12 227.1149 147.49 160.11 79.98 227.62 1617.9 472.43 160.11 164.46 466.09 12.03536 11.25 135.3971 285.84 • 0.00 0.00 1975 204.69 153.51 93.13 265.07 2236576 10.75 240.4319 169.49 153.51 83.98 239.02 449.06 187.09 153.51 88.56 252.04 0 6 165.09 151.31 92.84 235.76 210.32 12.514B9 9.73 122.0201 0.00 0.00 1976 9.5 121.5909 182.69 137.01 83.12 236.58 284.56 OON9LL 1013.21 113.16 293.03 834.01 13.71176 LONMN 147.1 17.7 42.87 122.03 291.9 195.6 17.7 52.16 150.44 15.19844 8.25 125.3723 315.33 0.00 0.00 1977 32 158.4 224.2 131.18 283.12 19.79444 7.75 133.4227 12 153.6 224.2 130.23 279.57 261.66 32 105.6 224.2 117.75 244.05 0 0 36.1 74.73 29.00 92.53 605.83 . 27.1014 4.75 182.9334 0.00 0.00 1978 6.5 143.2701 32 57.6 100.3 73.05 116.85 311.06 32 91.6 129.8 96.% 156.44 20.32336 6 171.9402 32 86.4 129.8 88.21 159.99 336.42 32 91.2 129.0 69.46 163.54 33.64704 5.25 176.752 597.51 0.00 0.00 1979 • 32 91.2 141.6 92.53 172.27 32 81.6 156 93.78 175.92 32 9.1 156 95.99 102.11 35 100.7 156 101.74 1 K. % 0.00 0.00 190 42 128 187.2 123.9 233.25 42 147.2 187.2 128.94 247.46 42 166.4 187.2 133.94 261.66 47 179.2 257.4 155.52 323.08 0.00 0.00 191 44 227.8 297 100.45 381.35 11 160.8 297 163.03 338.77 44 127.3 297 154.32 313.90 44 127.3 216 133.26 254.01 0.00 0.00 192 44 127.3 218 133.26 254.04 44 113.9 216 129.77 244.13 44 167.5 216 143.71 283.79 55 218.4 350.3 202.16 420.84 11342.50. • INTEREST �.yj1 1111 e tr o.oe9EARS r 94 0"u"r i .,o L 11.21925 17 241.7272 419.47 13.43317 16.15 221.3556 398.77 13.91781 14.5 221.7238 389.70 13.40051 16.26 217.7583 385.26 0 0 0.00 16.99169 16, 271.979 414.46 13.42834 15.73 211.4963 379.33 16.4601 15.5 M.4415 441.44 17.17966 15.25 261.9745 476.71 0 0 0.00 18.14835 15 272. m1 999.08 17.05374 14.75'251.54I7 464.71 16.39661 U.3' 237.751 442.71 17.05374 14.25 213.D151 456.19 0 0 0.00 22.29472 14 312.1261 390.61 19.251B4 13.75 264.7126 505.36 18.20992 13.5 245.11339 473.46 37.44637 13.25 196.1644 %4.21 0 6 0.00 21.20544 I3 275.6707 540.74 19.1216 12.73 243.1004 482.12 20.16352 12.5 252.044 504.09 18.96112 12.25 231.0487 466.81 0 0 O.Do 11.92624 12 227.1149 463.69 66.72077 11.75 763.949 1617.9 9.76201 11.3 112.2639 234.29 12.03536 11.25 135.3971 285.84 • 0 0 0.00 22.64992 11 249.1491 532.27 2236576 10.75 240.4319 520.00 19.52416 10.5 205.0037 449.06 6.602576 10.25 67.6764 150.21 0 6 0.00 9.34766 IQ 93.4761 210.32 12.514B9 9.73 122.0201 - 278.46 12.79904 9.5 121.5909 281.58 13.0632 9.25 121.0196 284.56 0 0 0.00 13.71176 9 124.0358 2%.31 14.06592 0.75 123.0760 291.9 14.56912 6.5 123.8375 305.9 15.19844 8.25 125.3723 315.33 0 0 0.00 11.63934 8 149.2787 392.53 19.79444 7.75 133.4227 100.81 2033312 0 0 261.66 25.04472 7.25 187.7/87 510.41 0 0 0.00 $1.06016 7 217.4771 605.83 . 27.1014 4.75 182.9334 521.71 25.11156 6.5 143.2701 477.25 2032336 6.25 127.021 311.06 0 0 0.00 20.32336 6 171.9402 375.9 19.53001 5.73 112.29 336.42 22.7032 5.5 124.0676 108.66 33.64704 5.25 176.752 597.51 • 21.590.9 . (612) 587 -5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST 'HINSON, MINN. 55350 M E M O R A N D U M DATE: 1/21/88 TO: Ken Merrill ------------------------- - - - - -- FROM: Dick Nagy Water Dept. ---------------- — — — — — — — — — — — — — — SUBJECT: Water Meter at 535 Jefferson St, S. ------------------------ - - - - -- According to staff research, it appears that the water meter at 535 Jefferson St. S. was reading correctly prior to November of 1970. Re- cords indicate that the meter was originally installed in the fall of IS 1967. In talking with past water department employees, it appears that the following took place. The meter was installed in a small mechanical room on the lower level of the building where the meter readers had open access. Apparently about the fall of 1969 the management of the building began locking the room making it impossible to obtain meter readings. At this time department employees installed a remote reading device to read the meter in the laundry room, however, in installing the remote device the correctly geared register was replaced with an incorrectly geared register, resulting in excessive usage. Attached billing records show an absence of meter readings from November 1969, till November 1970. It is assumed that these bills were estimated. Note on November 20,1970 a new meter reading was en- tered and higher usage from that point on, with the first incorrect billing apparently being January 31,1971. Attachment cc: Randy DeVries Diane Olsen • / me_' OONELL APTS. 535 Jefferson St. S. 4 -21 NDV 2070 590,000 S Sy '� 73 y7 tlo 78,00%00427 DATE USED PR WATER SILL STATE TAA !EWER REF MISC. ACCOUNT RENDERED BLL TOTAL PCMAITT CREDIT MLAMCE APR 2269 729,000 25211 2719 427 APR 30 134,000 863,000 4517 136 2719 AO .00 .00 73.72 73.72 MAY 5169' MAY ..� -� - 0 JUL 31 162,00010025,000 53.01 ,159 _.2719 �ElO AO .00 81.79 .79 AUG 5'69 �L. � m_ - ...� � » _, , .�..:. �.�. _ a __.. L _ <.3 _ s� .� 81S o OCT 31 160,00010185,000 52.45 157 2719 .00 .00 AO 8121 8121 NOV 4169 -~ 7.80 _AO -*0 - 237.86 NOV 4171 8121 .00 JAN 267 5 0 :. �, -,8 100 , ... ,. �. . 76235 . _, -,f - -�� 427 -. JAN 31 8%100 8313 2 .49 6235 AO .0O, .00 '147-97 " 14797 FE8 570 -- -7.80 _ -° X0 "" 7.00 '30150 ' '" "" "" 30150 FED 472 APR 2070 _ ..... - - . _<_, ,. =;. : 62.35 ..A ._ ,. .26,00%00427 APR 30 7235 217 62.35 2.60 .00 .00 139.47 139.47 MAY 570 *:..iLI_i 139.47 .00 JUL 23'70 �_ _ -6235 ~ °- 78,000,00427 .°° °- .. �.... .. �.u� revsu.a.i.eaa/A:a. JUL31 :. 5585 ±.168 -6235 7.80 .00 .00 12768 '52 768 AU6 570 327 68f ml 31 - 14715 -4.41 -6235 -w -7.80 :00 - -•.0O 221.71 NOV 470 221.71 oc NDV 2070 590,000 6235 78,00%00427 JAM 2171 --- --._59 %000 7 060, 00427 t0 10 ,31 330,000 92%000 13725 412 10294 790 .00 25211 FEB 371 - - 25211 AO APR 30 30 160081,220,088 ..12735 . 3.82...11294 _ :_7.80 _60 60 7., _.00 ,. 24191 .:u�241.1p1 MAY 24191 3147129 %0007,510,000 124.05 3.72 10294 7.80 .00 .00 23851 23851 571 23851 .00 OCT 31 -29 %0001,80 %000 '12342 °3.70'102.94 -~ 7.80 _AO -*0 - 237.86 NOV 4171 23786 a00 JAN 2072 39801y000 123.06 78,009600427 JAN 31172330600041306000 `164.08 "656 "123.06 -- -7.80 _ -° X0 "" 7.00 '30150 ' '" "" "" 30150 FED 472 305.50 .00 *:..iLI_i •� w.. _.. _. .._ .. vT_gA♦ L_..., x <. :.. ... yy /:i a ?olio _a. . _.�.� ...�.. ._,_ ....u.w+_.r.. .. �.... .. �.u� revsu.a.i.eaa/A:a. CITY OF HUTCHINSON • HUTCHINSON. MINNESOTA 9 -e i 0 0 a7 DATL CRLOIT RLSENT GALLONS USED CHAROWS BALANC[ ' 2 DEC 1967 1250 00 * .125000 35.00 NA 3 1750 SE �AlI 53.55 252000 * 1 Z70 00 3550 NA 53.00 MAR 1968 107 1X 26.25 SE 62.82 APB -3.68! 62.82 •00 9 394000 * 147000 40.50 WA 10 JUN 1968 1,22 TX 11 A -3 -68° 67.97 2625 SE 67.97 - .00 12 13 SEP • 1968 5390+00 t2ffM' 14 2600E -7829 1 4cr -+rid "11x8 is 3 .7 77VVY 9YY W 4 OCT 3 1 1968 A911 s - 6.75 SE S.qb W 7-683 2 1 .00 T 729000 130000 36Z VA 8 JAN 3 1 1969 Im 7X 27_19 SE 6'053 9 1, 12 13 14 CITY OF HUTCHINSON HUTCHINSON, MINNESOTA 5555_ rQ �sV 9 -c� (612) 587.5151 ITV OF HUTCHINSON VASHING TON AVENUE WEST ;HINSON, MINN. 55350 MEMORANDUM DATE: January 20, 1988 TO: Hutchinson Citv Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Grant and Luann Hatten and Mark Sin Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 29, 1987, Grant and Luann Hatten and Mark Sing, submitted an applica- tion for a conditional use permit to allow them to operate a wholesale /retail • meat market on property located at 22 -1st Ave. NE. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, January 19, 1988, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 7, 1988. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted subject to the conditions being met of odor, noise and removal of animal waste such as blood (not into the sewer) . Respectfully submitted, • Thomas Lyke, Chairman Hutchinson Planning Commisson 9tee r 5 a N m E WW E z H R T 7 m 6 m 0 5. 16.5 FIRST AVENUE NORTHEAST �r+T C4 10 a N m E WW E z H R T 7 m 6 m 0 5. 16.5 FIRST AVENUE NORTHEAST b. �r+T C4 10 H W 9 W 8 t0 ME 6 b. 16.5 0D 0 I 7 IL I 0 6 "' 10 9 H W W SIZE N ME a Tr - -s y N 16.5 0D 0 I 7 IL I 0 6 WASHINGTON AVENUE 132 82.5 82.5 132 1 W in LEGAL DESCRIPTION: The West 50 Feet of Lot 1, Block 49, North Half of City LAND SIZE: BUILDING SIZE: Diiiensions 50' x 66' Square foot 3,000 Square foot 3,300 Cubic Foot Not Applicable Scale 1" 100J (Approx.) C. R. PELTON & ASSOCIATES • "' 10 9 H W W N <� 8 m a Tr - -s y N N 7 rD 7 C in w C 6 WASHINGTON AVENUE 132 82.5 82.5 132 1 W in LEGAL DESCRIPTION: The West 50 Feet of Lot 1, Block 49, North Half of City LAND SIZE: BUILDING SIZE: Diiiensions 50' x 66' Square foot 3,000 Square foot 3,300 Cubic Foot Not Applicable Scale 1" 100J (Approx.) C. R. PELTON & ASSOCIATES • eRESOLUTION NO. 8693 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE PROSPECTIVE OWNERS TO OPERATE A WHOLESALE /RETAIL MEAT MARKET ON PROPERTY LOCATED AT 22 -1ST AVE. NE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Grant and Luann Hatten and Mark Sing, have made application to the City Council for a Conditional Use Permit under Section 8.05 of Zoning Ordinance No. 464 to allow them to operate a wholesale /retail meat market on property located at 22 -1st Ave. NE with the following legal description: Lot 1 except 82 feet, Block 49, N 1/2 City City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic • conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLNSTON The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, subject to the conditions being met of odor, noise and removal of animal waste such as blood (not into the sewer system). Adopted by the City Council this 26th day of January, 1988. Pau L. 'Ackland Mayor . ATTEST: Gary D. P o z City Administrator G (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 20, 1988 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Gerald Wolske Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 29, 1987, Gerald Wolske, submitted an application for a conditional use permit to allow him to move a mobile home on property located at 504 • California St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, January 19, 1988, at which time there was no one present objecting to the request. • FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 7, 1988. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Thomas Lyke, Chairman Hutchinson Planning Commisson ?"F. I .••.e I ••• °144.13 -�- . to .are • N -7 —_0T} �_ 77UU / 182.31 t I \I Proposed ed.,Mobke�Hom4 O v O 40 165.01 \ 162.311 1 AiE I 1 1 41J M•.• N •ld.i 26 1 I so.r all a.1.J I 1114.10 .... O.t. n IH.MII 11.1 .7.I. .07.1 C ....at SC Denotes existing spot elevation / 10enoles proposed elevation 0,0x.1 1 O O 10 i 0000 000,0. BENCH MARKI Top of curb Elev. a 1060. OI uµnn a seek P 38 a 6..v. -...1 P- - re..l...0 20. 1903 cote ra0 N.. 185183 roe• 73 t.. w :uorl ►916.94 Li11404 t.e. 9624 W 7..•1.~ Salton .0 `v N n Certificate of Survey for Kevin Relnitz Lot 4. Block 1, CALIFORNIA ADDITION 1 "'0" .aria, ..M W 9.0.01. pun .r reps, .a. paler.. or ,a• •r w..r ..r 6r.n 0.p.r• H...n aN .Mt l w e dNI 49.409e Land S.r.•,.r .MO t.. u.. 91 n. $ate 01 Ni.n6.910. $001 I- 0 20, seek P 38 PELLINEN LAND SURVEYING 6..v. -...1 P- - re..l...0 20. 1903 cote ra0 N.. 185183 roe• 73 HUTCHINSON,MN. Tel. 587 -4789 w :uorl ►916.94 Li11404 t.e. 9624 a • RESOLUTION NO. 8694 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOWTHE OWNER TO MOVE A MOBILE HOME UNTO PROPERTY LOCATED AT 504 CALIFORNIA STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Gerald Wolske, has made application to the City Council for a Conditional Use Permit under Section 8.03 of Zoning Ordinance No. 464 to allow him to move a mobile home unto property located at 504 California St. with the following legal description: Lot 4, Block 1 - California Addition City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic • conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 26th day of January, 1988. Paul L. Ackland Mayor • ATTEST: Gary D. P otz n City Administrator _ TO FROM: SUBJECT: (612) 587 -5151 ITY OF HUTCHINSON ✓ASHINGTON AVENUE WEST 'HINSON, MINN. 55350 MEMORANDUM DATE: January 20, 1988 Hutchinson City Council Hutchinson Planning Commission Conditional Use Permit as requested by Koosman & Rice and Larry Bethke Pursuant to Section 6.O7, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 31, 1987, Koosman & Rice Co. and Larry Bethke, submitted an applica- tion for a conditional use permit to allow construction of nine 4- plex's on a • PUD located at School Rd. and adjacent to the Golf Course. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, January 19, 1988, at which time there was no one present objecting to the request. FINDINGS OF FACT • 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 7, 1988. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted subject to the recommendation of City staff regarding hydrant location, building and utility setbacks, the sewer issue, cul -de -sac width and tov enants. Also that the curb opening is to remain the same,meeting with engineer approval as long as there are turn arounds. is Respectfully submitted, Thomas Lyke, Chairman Hutchinson Planning Comnisson �, (612) 587.5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST ,HINSON. MINN. 55350 M E M O DATE: January 6, 1987 TO: Planning Commission Members and .city Council Members FROM: Director of Engineering RE: Windsong PUD Development This department has the following concerns with regard to the referenced proposed development. 1) Access points to School Road should be reduced. Since School Road is a collector street in the City's transportation system, it will carry significant volumes of traffic with continued development in the area and to the north. Indeed proposed surfacing in 1988 could generate traffic that currently avoids the gravel surfaced roadway. The higher the number of driveways and intersections to the street, the more inconvenience the motorist suffers and safety is compromised. Therefore, every effort must be made by the developer to limit the number of access points onto School Road to a minimum. 2) Connection to the City's water main system can be accomplished without the necessity of excavating into School Road, thereby preserving the existing stable subgrade in the street that is proposed to be paved in 1988. 3) There is no City sanitary sewer system on School Road adjacent to the parcel. Rather, the intent in the past was for the developer to serve the property on the west side of School Road by a sewer system on the property itself that would connect to the City's sewer system on Eighth Avenue N.W. at a point just west of School Road. Part of that system has been installed as a private sewer line by the developer on Country Club Estates. That being the only sewer available for the Windsong Development, puts this Subdivider at a disadvantage because he must rely on anther's private sewer to serve his property. The solution is for the City to assume control of the sanitary sewer line on Country Club Estates, with the associated utility easement. My recommendation is that the Council adopt a resolution so providing, pending approval of the Windsong Development. This department will work with the Building Department in obtaining the necessary information needed to assure that the sanitary sewer installed on Country Club Estates complies with the Plumbing Code and with City standards. cjer(! Anderson Director of Engineering 0 • • 9-F GULF COURSE 9-F RESOLUTION NO. 8692 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE CONSTRUCTION OF NINE 4- PLEX'S ON A PUD LOCATED AT SCHOOL RD. AND ADJACENT TO THE GOLF COURSE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Daniel Koosman, Mr. Larry Rice and Mr. Larry Bethke, have made application to the City Council for a Conditional Use Permit under Section 8.10 of Zoning Ordinance No. 464 to allow them to construct nine 4- plex's on a PUD located at School Rd. and adjacent to the Golf Course with the following legal description: Lot 1, Block 6, Helland's First Addition Tract D of Registered Land Survey #20 City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, subject to the recommendation of City staff regarding hydrant location, building and utility setbacks, the sewer issue, cul -de -sac width and covenants. Also that the curb openings are to remain the same, meeting with engineer approval as long as there are turn arounds. Adopted by the City Council this 26th day of January, 1988. Paul L. Ackland Mayor ATTEST: Gary D. P o z City Administrator • 11 9 -F (612) 587 -5151 11UTCH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: January 20, 1988 T0: —Hutchinson City—Council — ----------- — — — — — — — — — — — — — — — — FROM: — Hutchinson Planning—Commission — --------------- — — — — — — — — — — — — SUBJECT: — SKETCH PLAN SUBMITTED —BY JOEL— VINKEMEIER (2 mile radius) — • The Planning Commission recommends approval with no objection. • q-(g, TOWNSHIP IIT NORTH NC[t[N AGUMA CODE -I CO RANGE 30 WEST LYNN v IpMZ 51 TNF. SMALL ISACT OWNERS 17 n - ' ~ 4= - ....•r M4 u .�~u ..... f �..•! it t� au � �w./ _ l V46.`.'u+. • •i ..emu *Y fir.- • • ••.r4•� �r �)Y �• • it -f w.YU ru.tF F... •.tf D �Y rr, •�. •••�..�• • Ft.��Y•u )Y 17 n HUTCHINSON PMINUTES LANNING COMMISSION FOR YOUR INFORMATION • Tuesday, January 19, 1988 1. CALL TO ORDER The meeting was called to order by Chairman Thomas Lyke at 7:30 p.m. with the following members present: Marlin Torgerson, Bruce Drahos, Roland Ebent, Bill Craig, Larry Roma, Clinton Gruett and Chairman Lyke. Also present:_ Building Official Jim Marka and Director of Engineering Gene Anderson. 2. MINUTES Mr. Romo made a motion to approve dated Tuesday, December 15, 1987. carried unanimously. the minutes of the regular meeting Seconded by Mr. Craig the motion 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY GRANT HATTEN FOR A WHOLESALE /RETAIL MEAT MARKET Chairman Lyke opened the hearing at 8:20 p.m. with the reading of • publication 13769 as published in the Hutchinson Leader on Thursday, January 7, 1988. The request is for a coitiona�-permit to allow operation of a wholesale /retail meat market on property located at 22 -1st Ave. N.E. Mr. Torgerson stated that he had talked with Mr. Dale Ewald of the Brownton Meat Market as to the operation of the meat market. He commented that there is little or no odor but that the blood was not to be permitted in the sewer system. Building Official Marka explained the comments by the City Attorney on obtaining a conditional use permit. There was favorable discussion by the planning commission on the proposal. Mr. Ebent moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 8:30 p.m. Mr. Ebent made a motion to recommend approval to City Council subject to conditions being met of odor, noise and removal of animal waste including blood (not into the sewer) . Seconded by Mr. Torgerson the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY GERALD WOLSKE TO MOVE A MOBILE HOME • Chairman Lyke opened the hearing at 7:35 p.m. with the reading of publication #3770 as published in the Hutchinson Leader on Thursday, Jaunary 7, 1988. The request is for a con itional use permit to 1 PLANNING COMMISSION MINUTES 1/19/88 allow the owner to move a mobile home on property located at 504 • California St. Building Official Marka explained that the mobile home is a 1983 and meets the requirements for that area. Mr. Romo moved to close the hearing, seconded by Mr. Ebent the hearing closed at 7:37 p.m. Mr. Romo made a motion to recommend approval to City Council. Seconded by Mr. Ebent, the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY LARRY BETHKE AND KOOSMAN & RICE TO CHANGE A PUD Chairman Lyke opened the hearing at 7:37 p.m. with the reading of publication #3771 as published in the Hutchinson Leader on Thursday January 7, 1988. The request is for a con i ional`use permit to allow the owner to construct nine 4- plex's on a PUD located at School Rd. and adjacent to the Golf Course. Mr. Larry Rice, Koosman & Rice Co., commented on the proposal stating that there would be 30% more off - street parking than is required by ordinance. He explained the need for 6 accesses on to School Rd. and that there would be turn arounds in the driveway accesses. Building Official Marka stated that they are working with the Fire • Marshal on the cul -de -sac issue. At that point Mr. Rice presented another proposal with a larger cul -de -sac. He stated hydrants would be located where the Fire Marshal would suggest them. Director of Engineering Anderson explained the water and sewer system proposal with the Country Club Estates subdivision. It would be advised to obtain an easement for the sewer service. Discussion followed. Mr. Anderson also stated concerns with the number of accesses on to School Rd. and suggested limiting that number to 4 instead of 6. Discussion followed. Mr. Torgerson made favorable comment on the off - street parking provisions and the accesses with turn arounds. Mr. Ebent asked about the covenants and restrictions as listed with the previous proposal and if they would change with the area. Discussion followed on the covenants for this proposal. The Planning Commission would like a copy in the file for reviewal. Mr. Torgerson moved to close the hearing, seconded by Mr. Romo the hearing closed at 8:10 p.m. Mr. Torgerson made a motion to recommend approval to City Council subject to the recommendation of City Staff regarding hydrant location, building and utility setbacks, the sewer issue, cul -de sac width and covenants. Also that the curb opening is to remain the same, meeting with City Engineer approval as long as • there are turn arounds. Seconded by Mr. Romo the motion carried unanimously. PLANNING COMMISSION MINUTES 1/19/88 • 4. OLD BUSINESS NONE 5. NEW BUSINESS (a) DISCUSSION OF REQUEST BY IVAN LARSON TO REVISE SETBACK ORDINANCE AND SUBDIVISION EASEMENT REQUIREMENT TO 8' Building Official Marka stated that Ivan Larson of Hutchinson Utilities has requested that the setback in an R -2 zone be increased from 6' to 8' as in R -1 zone. Mr. Torgerson moved to direct city staff to revise the setback ordinance to 8' in an R -2 zone. Seconded by Mr. Craig the motion carried unanimously. (b) DISCUSSION OF PARKS AND PLAYGROUNDS CONTRIBUTION SURVEY Director of Engineering Anderson commented on the need to update the contribution schedule for parks and playgrounds. Discussion followed as to preferably making increases according to land value assessment and possibly updating the schedule every 2 -3 years. Mr. Torgerson suggested that city staff including Director of Parks and Recreation Bruce Ericson and Finance Director Ken Merrill, bring recommendations • to the February planning commission meeting. (c) CONSIDERATION OF SKETCH PLAN SUBMITTED BY JOEL VINKEMEIER (2 mile radius) • Mr. Torgerson moved to recommend approval with no objection to City Council. Seconded by Mr. Reno the motion carried unanimously. 6. OTHER BUSINESS (a) PRENSENTATION BY BILL WEBER OF BRW The presentation by Mr. Weber, BRW, was postponed until Monday, January 25, 1988 at 7:QO p.m. 7. ADJOURMENT There being no futher business the meeting was adjourned at 9:15 p.m. 3 American Risk Services, Inc. January 20, 1988 Mr. Ken Merrill Financial Officer City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 RE: Risk Management Consulting Services Renewal Dear Ken: Risk Management Consultants Northwest Business Campus 3033 Campus Drive Suite A 418 Minneapolis, MN 55441 -2620 (612) 559 -7300 • Thank you for accepting the services of American Risk Services, Inc. for another year. It has been a pleasure working with you and your personnel in the past and I look forward to continuing that working relationship. Enclosed are two copies of the Risk Management Consulting Agreement which reflects continued service for the next twelve months ending December 31, 1988. Please sign both copies and return one to me. If you have any questions in this matter, please feel free to contact me. Si" c r 1Y, a k Flaten ?resitlent • Enclosure 007 :12 T American Risk Services, Inc. RISK MANAGEMENT CONSULTING AGREEMENT CONTINUOUS COUNSEL SERVICES PROPOSAL Risk Management Consultants Northwest Business Campu� 3033 Campus Drive Suite A 418 Minneapolis, MN 55441 -2620 (612) 559 -7300 Client hereby retains American Risk Services, Inc. to provide services relating to its risk management program in accordance with the following: 1. Nature and Term of Service. The Consultants will provide risk management consulting services to the Client designated below as set forth in the proposal dated November 24, 1986. 2. Duties of Consultants. In performing the consulting services, the Consultants will meet with Client's personnel and assist them as may be directed by the Client. The consulting services shall consist of providing Client with day -to -day advice concerning risk identification, risk analysis, risk control, funding, and other areas related to risk management. 3. Consultin Fee. Client shall pay to the consultants an amount of 80 0 in advance each month for the duration of this Agreement. Expenses arising from travel outside of the Twin City Metropolitan area will be billed separately. 4. Duration. This agreement will be for the duration of twelve months ending December 31, 1988. At the conclusion of this term, the continuous counsel services and fees may be renegotiated by either party on the anniversary date of this Agreement. AMERICAN K SERVIC S, INC. By ar aten (Title) President Date • / o�QV AA/7/54 CITY OF HUTCHINSON M (Title) Mayor (Title) City Administrator Date: January 26, 1988 • • 9 -�T DAVID R. ARNOLD •CHARLES R. CARMICHAEL MICHAEL S. LSRARON GARY D. MCDOWELL PAYE ENOWLES STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. EOOE CHARLES L.NAIL,JR. DANIEL J. SERENE LAURA E. FRETLAND DAVID A. SRUEOOEMANN JOSEPH M. PAiEMENT January 8, 1988 ARNOLD & McDowELL ATTORNTEYS AT LAW 101 PARE PLACE HUTCRIVsow, MINNESOTA 55350 (612) 587 -7575 Ms. Barb Haugen Center Coordinator 900 Harrington Street Hutchinson, Mn, 55350 Mr. Ron McGraw Attorney at Law Citizens Bank Bldg. • Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. HAHNY ANDERSON Re: Emma Lake Estate Our File No. 3188 -87 -0025 Dear Barb and Ron: Ebel CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 56419 16121 545 -g000 MN TOLL FREE 600. 343.454E TELECOPIER 19121 645.1760 SOI SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (6121080-2M4 7" TENTH STREET EAST GLENCOE, MINNESOTA 55306 19121 601-9111 I enclose herewith the draft of the Resolution to be approved by the Hutchinson City Council on Tuesday, January 12, 1988. I do not have an address for the Gopher Campfire Organization, but I am sending a copy of this correspondence and the Resolution to Dr. Voigt because I understand he is a member of the Board of Directors. I believe this Resolution sets forth the agreement of the two organizations and upon approval of the Resolution by the City Council, the bequest can be made and all of our respective files can be closed. If you have any questions or problems in connection with any of the foregoing, you should certainly feel free to contact me. Very tr9lylyours, � ) � G. ry Ander GBA:lm Enclosure 9 -K 1 i RESOLUTION NO. 8701 WHEREAS, Emma Lake, by way of her Last Will and Testament generously donated to various charitable organizations, as well as the City of Hutchinson; WHEREAS, as part of specific bequest made by Emma Lake the sum of five percent (58) of the residue of her estate was left to "Hutchinson Senior Citizens if at the time of distribution of this demise there is an organization for Senior Citizens of Hutchinson and they have a building fund or a building;" and WHEREAS, the residual beneficiary of the above bequest in the WHEREAS, the City of Hutchinson is now informed that the Board of Directors for both the Gopher Campfire Organization and the Senior Citizens Advisory Board have met and have agreed that it would be appropriate for the bequest to be given to the Hutchinson Senior Citizens as specified in the Last Will and Testament of Emma Lake, provided, however, that the funds were used only for the benefit of the Senior Citizens of Hutchinson; and WHEREAS, the City of Hutchinson has funded the account created for the planning and construction of a building for the Senior Citizens of Hutchinson; • event the terms and conditions of the Last Will and Testament were • not fulfilled is the Gopher Campfire Organization; WHEREAS, the City of Hutchinson is now informed that the Board of Directors for both the Gopher Campfire Organization and the Senior Citizens Advisory Board have met and have agreed that it would be appropriate for the bequest to be given to the Hutchinson Senior Citizens as specified in the Last Will and Testament of Emma Lake, provided, however, that the funds were used only for the benefit of the Senior Citizens of Hutchinson; and WHEREAS, the City of Hutchinson has funded the account created for the planning and construction of a building for the Senior Citizens of Hutchinson; • NOW, THEREFORE, BE IT RESOLVED that the City of Hutchinson 0 expresses its appreciation to Emma Lake for her support of com- munity organizations both in her lifetime and by way of her Last Will and Testament and in recognition of the foregoing, disclaims any right or interest in the five percent (58) of the residue of the Estate of Emma Lake given to the Hutchinson Senior Citizens and expressly waives any right to control or direct the funds given to the Hutchinson Senior Citizens by way of the Last Will and Testament of Emma Lake. Dated: January 26, 1988 Attest: Gary D. Plotz, City Administrator -2- CITY OF HUTCHINSON By Paul L. Ackland, Mayor 0 PARKS 0 RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA 587.6564 587.4279 TO: Mayor it City Council FROM: Bruce Ericson and Mary Haugen DATE: January 20, 1988 SUBJECT: Replacement of Arena Sprinkler Pipe Valve The fire protection system at the Civic Arena includes a dry type sprinkler system. The dry pipe valve that separates compressed air in the sprinkler pipes from pressurized fire protection water no longer provides an adequate seal. This valve has been in place for approximately 10 years. The valve itself isn't defective, but certain parts such as seats and seals are. The valve is obsolete and consequently no parts are available to repair it. The entire valve must be replaced in order to have adequate fire protection available from a sprinkling system. Price quotes have been obtained from two com- panies. The lower bid is for $1,300 from Eagle Fire Protection Company. Additional quotes are being sought to contract for an annual inspection and cleaning of the new valve as well. klm CC: George Field 9_� • Eagle Fire Protection Company P2335 Nevada Avenue North * Minneapolis, Minnesota 55427 * (612) 5462335 January 11, 1988 Hutchinson Civic Arena 950 Harrington Hutchinson, MN 55350 Attn: Mr. Mary Haugen Re: Dry Pipe Valve Replacement Dear Mr. Haugen, Thank you for the opportunity to quote on the above referenced project. We propose to furnish and install one new 4" dry pipe valve, with trim, to replace the existing 4" dry pipe valve for the sum of ONE THOUSAND THREE HUNDRED DOLLARS AND 00 /100 ($1,300.00) • Our price does not include electrical wiring and the replacement of defective alarm switches. If you should have any questions please feel free to call us. Respectfully, EAGLE FIRE PROTECTION CO. Larry Cailson Sales Engineer waj • AUTOMATIC SPRINKLER SYSTEMS - INSPECTION SERVICE CONTRACTS - ENGINEERING EMERGENCY MAINTENANCE - 24-HOUR SERVICE �� IL, -__ -/ TTC mCr1CC T JUCMI I OMI,IrlGA I IVIyS AMU CS I IMA I CS � UH: Materials and labor for replacing 411 dry pipe valve, testing and set -up for operation of fire protection system. • We f3oynu — hereby to furnish (Material and Labor) for the sum of — One Thousand Five Hundred seventy Five Dollars and 13_ /100'x - Sollars($ 1.575.13 ) PAYMENT TO BE MADE AS FOLLOWS UPON COMPANY CREDIT APPLICATION APPROVAL: net 30 AM mAlenal 4 guMameed 10 M W &WOW AN ee rk 10 M =OtO ad m a w kmanhke manMl awd dmp 10 a11NOMSN PrWINAIA. Any AAMIrom M ft"t m ft m Wove spwftatro , ry mg ows wets rr v/vv�u� ' MN IM 41"O"M ONy IOW 0 I IN10NW6. And"WOMAN YI M/a Ch8W 4 l YId 00Me dlt MMn FROM AN agraanWms coney pwe upon Ames. AwdAO W dNrys beyond e0r w,," AVALLMO drys Plumbing AMMAYEAZ Fire Protection Heating s s EAIs Industrial F&g Sheet Metal - - ... ... Does of Awsestes%:Oe ]k0 Mchgan Avel111A CORWrly H01clln ' MM01ea1Ma sww (812) 587-7930 PROPOSAL SUBMITTED TO PHONE DATE Hutchinson Civic Center 587 -4279 12/17/87 STREET JOB NAME 950 Harrington CITY.STATE AND ZIP CODE JOB LOCATION Hutchinson, MN 55350 ATTN: DATE OF PLANS JOB PHONE Mary Hau en TTC mCr1CC T JUCMI I OMI,IrlGA I IVIyS AMU CS I IMA I CS � UH: Materials and labor for replacing 411 dry pipe valve, testing and set -up for operation of fire protection system. • We f3oynu — hereby to furnish (Material and Labor) for the sum of — One Thousand Five Hundred seventy Five Dollars and 13_ /100'x - Sollars($ 1.575.13 ) PAYMENT TO BE MADE AS FOLLOWS UPON COMPANY CREDIT APPLICATION APPROVAL: net 30 AM mAlenal 4 guMameed 10 M W &WOW AN ee rk 10 M =OtO ad m a w kmanhke manMl awd dmp 10 a11NOMSN PrWINAIA. Any AAMIrom M ft"t m ft m Wove spwftatro , ry mg ows wets A01hcxae Sgnatws ' MN IM 41"O"M ONy IOW 0 I IN10NW6. And"WOMAN YI M/a Ch8W 4 l YId 00Me dlt MMn AN agraanWms coney pwe upon Ames. AwdAO W dNrys beyond e0r w,," NOTE TNs proposal b goad for drys I(�/�td#ff /y�� /Z k/i�.'7^. /aW � /.D�i N /TM abeVe PrILYa.aPaC111da1UnsMdwld111pIAWY11AlaC- SW*d ald Datao tatty Mld M hereby iwlplad. yW are dUftO% ed 10 d0 dN NIXk as Ihed PA. APK ymenl N M mans NOON outhO 0 AbOMN. Does of Awsestes%:Oe CORWrly (612) 587.5151 f/U7CN' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 21, 1988 T0: Mayor and S ity Council -- — — — — — — — — — — — — — — — — FROM: Gary D. Plotz, City Administrator ------------------------ - - - - -- SUBJECT: Energy Council ------------------------ - - - - -- The City's Energy Council has received approval of their new energy • grant as authorized for application by the City Council in 1987. The Energy Council negotiated the hourly fee for continued services of Doug Jost. The rate last year was $15.00 per hour. He requested $20.00. The Board recommended $16.50, based on his performance over the past year. /ms cc: Butch Wentworth, Chm. • V-/� I MINUTES . HUTCHINSON COMMUNITY ENERGY COUNCIL Members Present: Butch Wentworth; Jay Beytien; Hugh Foster; Brenda Meier; and Glenn Matejka. Guest Present: John Bernhagen. Moved and approved to amend paragraph three of the December 14, 1987 minutes as follows: Delete - "the council decided to raise the energy coordinator's hourly salary rate by 108 for the next grant cycle. Add - "in consideraton that the energy coordinator is an independent contractor and therefore has no insurance or benefits from the city, the energy coordinator's salary for 1988 was established at a rate of $16.50 per hour not to exceed $30,000. It was moved and passed unanimously to approve the December 14, 1988 minutes as amended. It was requested that additional information be obtained in reference to using state test equipment on the Hutchinson Schools. Hugh Foster reported on his attendance at the Red Wing workshop. • Mr. Bernhagen reported on the "Small Cities Grant" for downtown revitalization. The emphasis of the grant is on water connections to sprinking basements, rehabilitation of apartments, rehabilitation of commercial buildings and the Hutch Hotel. It was also stated that the apartment and commercial rehabilitation is essentially done for energy purposes. Mr. Bernhagen also reviewed the finan- cial package with the inclusion of funds from the city loan fund being one source of financial support for the rehabilitation projects. It was moved and passed unanimously that being the initial energy council area includes the "Small Cities Grant" area, energy projects developed through the "Small Cities Grant" can access the energy council loan fund. The next meeting was set for February 24 at 7:00 p.m. in the Hutchinson City Hall. • • AGREEMENT AGREEMENT made this day of , 19_0 between the City of Hutchinson, a municipal corporation, hereinafter referred to as City, and Douglas Jost, hereinafter referred to as Agent; WITNESSETH: 1) City hereby agrees to retain Agent as an independent contractor,and Agent hereby agrees to work for City as an independent contractor, as hereinafter provided herein. 2) Agent shall act as an independent contractor performing the duties of energy coordinator, which duties are specifically outlined in the Job description contained in the application for Community Energy Council Grant dated 3) This employment shall commence on the 15th day of December, 1987, and continue until December 31, 1988, unless either party gives the other party thirty days written notice of intention to terminate. • 4) City agrees to pay Agent for his services the sum of $16.50 per hour, with compensation not to exceed $30,000. r� U 5) Agent shall be considered an independent contractor and shall not be entitled to employee status. IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. ATTEST: Gary D. Plotz, City Administrator CITY OF HUTCHINSON By/ Paul L. Ackland, Its Mayor Douglas Jost RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT 1988 PROJECTS • Resolution No. 8696 WHEREAS, it is proposed to accomplish the following listed improvements: Project Number Location & Description 88 -13 4th Avenue S.W. from Main Street to Lynn Road by Construction of Grading, Aggregate Base, Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; and 4th Avenue S.W. from Grove Street to Lynn Road by Construction of Water Main and Water Services, and Appurtenances; and 4th Avenue S.W. from Franklin Street to Lynn Road by Construction of Storm Sewer and Appurtenances. 88 -14 Grove Street from 2nd Avenue S.W. to 5th Avenue S.W. by Construction of Grading, Aggregate Base, Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; and • Grove Street from 2nd Avenue S.W. to 4th Avenue S.W. by Construction of Water Main and Water Services, and Appurtenances; and 4th Avenue S.W. from Franklin Street to Lynn Road and 2nd Avenue S.W. from Franklin Street to Grove Street by Construction of Storm Sewer and Appurtenances. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Eugene Anderson for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 26th day of January, 1988. • Mayor City Administrator q -n�� RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT • 1988 PROJECTS Resolution No. 8697 WHERREAS, pursuant to resolutions of the council adopted January 12th, 1988 and Janaury 26th, 1988, reports have been prepared by Eugene Anderson with reference to the following improvements: Project 88 -03 - Campbell Lane from Approximately 300 Feet North of Hilltop Lane to Connecticut Street by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances, at an estimated total cost of $19,800.00; Project 88 -04 - Tyler Street from McDonald Drive to Approximately 500 Feet South of McDonald Drive, and McDonald Drive from Roberts Road to Approximately 150 Feet East of Tyler Street by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances, at an estimated total cost of $24,400.00; Project 88 -05 - Lakeview Lane from School Road to Roberts Road by Construction of Bituminous Surfacing, Sewer and Water • Services to all Buildings or Buildable Sites, and Appurtenances, at an estimated total cost of $14,900.00; Project 88 -06 - Lindy Lane from Garden Road to Gene's Drive, Hilltop Drive from Garden Road to Gene's Drive, and Gene's Drive from Hilltop Drive to Approximately 140 Feet East of Hilltop Drive by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances, at an estimated total cost of $36,600.00; Project 88 -07 - Sherwood Street from Century Avenue to 135 Feet South of Century Avenue by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances, at an estimated total cost of $4,000.00; Project 88 -13 - 4th Avenue S.W. from Main Street to Lynn Road by Construction of Grading, Aggregate Base, Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; and 4th Avenue S.W. from Grove Street to Lynn Road by Construction of Water Main and Water Services, and Appurtenances; and . 4th Avenue S.W. from Franklin Street to Lynn Road by Construction of Storm Sewer and Appurtenances, at an estimated total cost of $1909T00.00; q� U Resolution No. 8697 Page 2 Project 88 -14 - Grove Street from 2nd Avenue S.W. to 5th Avenue S.W. by Construction of Grading, Aggregate Base, Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; and Grove Street from 2nd Avenue S.W. to 4th Avenue S.W. by Construction of Water Main and Water Services, and Appurtenances; and 4th Avenue S.W. from Franklin Street to Lynn Road and 2nd Avenue S.W. from Franklin Street to Grove Street by Construction of Storm Sewer and Appurtenances, at an estimated total cost of $108,800.00; Project 88 -16 - Franklin Street from Washington Avenue to 1st Avenue S.W. by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, Water Main and Water Services, Storm Sewer and Appurtenances, at an estimated total cost of $123,800.00; Project 88 -23 - Hilltop Drive from Michigan Street to Paul's Road by Construction of Storm Sewer, Grading, Aggregate Base, and • Appurtenances, at an estimated total cost of $41,500.00; Project 88 -24 - Ludtke Lane and County Road No. 12 adjacent to Johnson's Court Subdivision and First Addition to Johnson's Court by the Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances, at an estimated total cost of $58,600.00; Project 88 -26 - Along the South Side of the Crow River from Bluff Street to Washington Avenue by the Construction and /or Rehabilitation of Sanitary Sewer and Appurtenances, at an estimated total cost of $70,000.00; Project 88 -27 - Parking Lot on the East Side of Franklin Street, Approximately 225 Feet North of Washington Avenue by the Construction of Storm Sewer, Grading, Curb and Gutter, Aggregate Base, Bituminous Surfacing and Appurtenances, at an estimated total cost of $20,000.00; and said reports were received by the Council on January 26th, 1988. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: •1. TheCouncil will consider the improvements of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429. Resolution No. 6697 Page 3 2. Public Hearings shall be held on such proposed improvements on the 9th day of February, 1988, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this 26th day of January, 1988. City Administrator • • Mayor ENGINEER'S REPORT • CITY OF HUTCHINSON DATE: January 19, 1988 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -03 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. The project is recommended by the Engineering Department and the improvements were petitioned in the Subdivision Agreement for Campbell Lake Addition and for Clark's 2nd Addition. The aforesaid subdivisions are proposed to be included in the parcels assessed for the improvements in accordance with the respective Subdivision Agreements. See attached drawing. PROJECT N0. 88 -03 Campbell Lane from Approximately 300 Feet North of Hilltop Lane to Connecticut Street by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances. Construction Cost $ 16,200.00 • Engineering 1,150.00 Fiscal and Miscellaneous 1,150.00 Land Acquisition 0.00 Capitalized Interest 1,300.00 ESTIMATED TOTAL ------------------------------ 19,800.00 Assessable Cost $ 12,800.00 Deferred Assessable Cost 2,650.00 City Cost 4,350.00 ESTIMATED TOTAL ------------------------------ 19,800.00 Respectfully submitted, • Eugene Anderson Director of Engineering 9 -A, Y o3Se. f o3G1 2 0371 O 3 t b38o s NJ y i / 0340 4 Y S n pyeo � 1 Od sv q 5 4 pro ax+ 1�Io. 8g- Q3 r f �ra�.�. Tan�rart►keri'�' P ed Fou�d«r - ropos y oft Lsps2*eai An 1Qe " / l- L 11- 8 y e *qat LANE : : SEVI 3 35 -117 -30-49 �a. 0030 d 8 2 �p ODf D ! Ol, � t ii. bJ q 3 oats OO*O H.. CANE 34.00 ^°e �O! X31 9 IO P3zo 1 d oa30 e I 01S-0 o1y0 8 Is. = 010 . 7 " 0310 01i Os y e o OZ." Ono 8 e oleo 3 e a17a 0110 8 osro oleo - OLlD � 4 _e : est q /00 pp5 pZdP OL70 cc% 6 5 5 y!. 134 .( O \\ 0190 n 4 !N A = 5 aaoO w 3 " OUTLOT a000 a 7 oma 030 e I• OLIO Y Y 4• O LLO J I i a q 5 4 pro ax+ 1�Io. 8g- Q3 r f �ra�.�. Tan�rart►keri'�' P ed Fou�d«r - ropos y oft Lsps2*eai An 1Qe " / l- L 11- 8 y e *qat LANE : : SEVI 3 35 -117 -30-49 �a. • DATE: TO: ENGINEER'S REPORT CITY OF HUTCHINSON January 199 1988 Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -04 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. The project is recommended by the Engineering Department and the improvements were petitioned in the Subdivision Agreement for Fourth Addition to Lakewood Terrace. Only part of the aforesaid subdivision is proposed to be assessed in accordance with the Subdivision Agreement therefor. See attached drawing. PROJECT NO. 88 -04 Tyler Street from McDonald Drive to Approximately 500 Feet South of McDonald Drive, and McDonald Drive from Roberts Road to Approximately 150 Feet East of Tyler Street by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances. • Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition $ 20,000.00 1.400.00 1,400.00 0.00 Capitalized Interest 1.600.00 ESTIMATED TOTAL ------------------------------ $ 24.400.00 Assessable Cost Deferred Assessable Cost $ 24,400.00 0.00 City Cost 0.00 ESTIMATED TOTAL ------------------------------ 24,400.00 Respectfully submitted, Eugen& Anderson Director of Engineering � ...* �'. �' �� _ .. dim. rdA T,' � `_• � .. r; t� r Y. ,yi� y, - 1. -+ �s.r� r IS 'h i 16 to E w Y !r wi-o 3p 0030 �� 1 ee4a o 4 ooi• � �� ees► � •07 3su 1 1 o�y = o inc �� •i- r,r-3o- o�-0340 e No. 68— PYDFo5eA Cty%P a� Pt- orge.a Soup r 4 &e-o- i-° 6 9.,4-S Rev /o -ro- ey 3o- ro 02- 116 -30-10 • DATE: T0: FROM: SUBJECT: Ll ENGINEER'S REPORT CITY OF HUTCHINSON January 19, 1988 Mayor and City Council Director of Engineering Project No. 88 -05 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. The project is recommended by the Engineering Department and the improvements were petitioned in the Subdivision Agreements for McDonald's 2nd (1971), 3rd (1971), and 7th (1983) Additions. The aforesaid subdivisions are proposed to be included in the parcels assessed for the improvements in accordance with the respective Subdivision Agreements. See attached drawing. PROJECT N0. 88 -05 Lakeview Lane from School Road to Roberts Road by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest $ 12,200.00 850.00 850.00 0.00 1.000.00 ESTIMATED TOTAL ------------------------------ $ 14,900.00 Assessable Cost Deferred Assessable Cost $ 14,900.00 0.00 City Cost 0.00 ESTIMATED TOTAL ------------------------------ $ 14,900.00 Respectfully submitted, 1(&A , derson I Director of Engineering q-z, DISTRICT 423 Orr o oleo Of3 3 / y'69, � -c `^ON 00�/O I( OT C 0090 `eel o 2 - es2_f McDaNa � u4lvk ry I e 'r:. 00030 F � 0 3 �I07 j ' , r. - 10000 - 102.81 2pe Dole ww- aOP SdeeT 7 -6 -83 100.00 s2 '. 1 140. O I 20.8{ 6C W0 p0 10 1 io a° r, a s;z_ =Pro 24 r— Zo It o g e ,y 3 0 s A p� Par5 I a a Z 5-- 3 3 t ' y ' = ' ° 0 > 8 T ° 8 >DG 149e 8x b 4 _ W ` Q ucc - v- fo00 so 0o Y Q 1O 02116 -30-08 ° ,r u 11 u ENGINEER'S REPORT CITY OF HUTCHINSON DATE: January 19, 1988 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -06 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. The project is recommended by the Engineering Department and the improvements were petitioned in the Subdivision Agreement for Kimberly's Country Estates (1981). It is proposed to assess only the area within the subdivision in accordance with the terms of the Subdivision Agreement. See attached drawing. PROJECT NO. 88 -06 Lindy Lane from Garden Road to Gene's Drive, Hilltop Drive from Garden Road to Gene's Drive, and Gene's Drive from Hilltop Drive to Approximately 140 Feet East of Hilltop Drive by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances. Construction Cost $ 30,000.00 Engineering 2,100.00 Fiscal and Miscellaneous 2,100.00 Land Acquisition 0.00 Capitalized Interest 2,400.00 ESTIMATED TOTAL ------------------------------ $ 36,600.00 Assessable Cost Deferred Assessable Cost $ 34,650.00 0.00 City Cost 1,950.00 ESTIMATED TOTAL ------------------------------ 36,600.00 Respectfully submitted, E en Anderson Director of Engineering I cs eolruo ooMUT =.tabs t- --- -- - -- - awl T RL t__ f�+ ` » ,AUE weft - --� s 1MDtt' ,;._` � Mt1'' � 1 MAnO•u ytoa.rls . - •••rrn . .woo • „ • aw 1 � � i ; ,, : - ` •� � I wn � I • •r]. n' . � •i �- I > •iw -- lox• -.�/ ••• �s 2 ► = 3 :r: `c . to 1 4 / •c . -. . e• 41 ' J / / .� I 1 uass'-'`� wM a • -sera'asrt -_ Mail wilift Lu Is 7 4 /• '�s 1 s F •t ' ..w.r �•� Y a!N'1 is 6 5 e y -_ _ _ -_ i •Y+ S �� I 1Nee•1r all 7 1 - s[ru)s'[ - -• r tic = YtM• 4 Y I 10 9 s: ' s I 3• y -• 8 Yr -- ' ' s ers.s'' ` snoo c rFfoo. r(. al bell Is s _ s _ h-v. ,.y. '*` •.Y:° x:i -�'�: DRTYE°`s.,., �-u",�^- „', ��-- s.su']o'[- • � I s•er••s'se• w r �w I - PARK 4;, 1 1 1 1 LUCE LINE TRAIL I /Mr[e a•u[rrs or [rare •re all eaT11" oka.r cows 1 P►-o ��f gs- o(o L� Peofos&J tov^A,,ry W 'Are., 'Fo be, Assll ENGINEER'S REPORT • CITY OF HUTCHINSON DATE: January 19,1988 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -07 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. The project is recommended by the Engineering Department and the improvements were petitioned in the Subdivision Agreement for Schmidtbauer's 2nd Addition (1981). In accordance with that Agreement, all of the cost would be assessed to the 2nd Addition, and no cost would be assessed to the parcel abutting the east side of Sherwood Street. See attached drawing. PROJECT NO. 88 -07 Sherwood Street from Century Avenue to 135 Feet South of Century Avenue by Construction of Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances. Construction Cost • Engineering Fiscal and Miscellaneous Land Acquisition $ 3,300.00 225.00 225.00 0. Capitalized Interest 250.00 ESTIMATED TOTAL ------------------------------ $ 4,000.00 Assessable Cost Deferred Assessable Cost $ 4,000.00 0.00 City Cost 0.00 ESTIMATED TOTAL ------------------------------ $ 4,000.00 Respectfully submitted, • EugenA:Anderson Director of Engineering m � 14 24 40 Is m 39 y, 36 _ 35 34 33 ,•° M K as •C r °°° r • •0 J I • n A. MwErml pio0 j 8 M T�QUE�tS i 0 sc-MID BAAB « «L 6 S 0 0 3 0 p1 p of a 3 ° IF:T . .1DO 2 ss oplro I varb OOV010030 Oo /O ^' :3i •v I i a •em 1 •eJ •e.00 u.w Oi roO w.a• - °N ea.00 0 P DIrID ,1 I' �4� SLcoNO oeo ADDITION OUTLOT A I •• - _ lb 2. I 0110 NMK � o�So r`�a � *Igo pr ! u..e: z D 0160 0120 A I T "cr il• RLa 403 i p l20 t►sc't E� y�.r ntcd 00.10 RLS +�3 rsi8 laao r> is 1a 24 1 i, Rev ro -ro -8� t; o, BS - �� Pw. �• �e -�� 1 n L�end rrofosed 3:MFr0vemenl ,1. i Pro f OWA bou,mAdxy 0� Ass�ss►T,�h� �+-�. ENGINEER'S REPORT CITY OF HUTCHINSON DATE: January 19, 1988 . TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -13 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. See the attached drawings for proposed improvement and assessment areas. In conjunction with street surfacing, we recommend that the storm sewer be replaced with larger pipe from Franklin Street to Grove Street. The inplace storm sewer is sized to accept only about 20 percent of the 5 -year storm water runoff. A 5 -Year storm is one of such severity or intensity that it can be expected to occur once every five years, or expressed in another way, there is a 20 percent chance of such a storm occurring in a given year. Studies conducted by the Minnesota Department of Transportation have resulted in their recommendation that the 5 -year storm be used in the design of storm sewers for cities with populations between 5,000 and 10,000. PROJECT NO. 88 -13 4th Avenue S.W. from Main Street to Lynn Road by Construction of Grading, Aggregate Base, Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; and 4th Avenue S.W. from Grove Street to Lynn Road by Construction of Water Main and Water Services, and Appurtenances; and 4th Avenue S.W. from Franklin Street to Lynn Road by Construction of Storm Sewer and Appurtenances. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest $ 156,300.00 10,950.00 10,950.00 , ,, 12,500.00 ESTIMATED TOTAL ------------------------------ $ 190.700.00 Assessable Cost Deferred Assessable Cost $ 55,000.00 0.00 •city cost 135,700.00 ESTIMATED TOTAL ------------------------------ 190.700.00 Re pectfully s witted, v� /g�L7 ugen Anderson�� 9� ' Director of Engineering t z • s � 7 4 J t 3 FIRST A11E. r tf Ns s T secom ; 111 i��Ya Proi-el dS r Pi -oposeA Sv -rALm = M p r-o wfe*v�e l+�, Pro Posp—d `Bowmaiary o I�reae bc. /kSStsse� 4 • s • t a t s r11HEfilt1 <m .w SOm � b � � s t � Y l s' s, e iEI I� MEM r11HEfilt1 <m .w SOm � b � � s t � Y l s' s, e iEI I� [ :I Yi F M O • NORTH _ 3 W 7 4 J . s FIRST AW. tL W W W Pry pese,: � eC Si�•rnl � Smear 1 SWTH mom V+ s 1. 1 4 1 3 1 t 1 1 • 1 »1111 llia1. le its t { 3 7F • 3 s � 4 s • le i s t { 3 7F 4 s s Iq i THIRD AVENUE &W 10 r 1 t { 3 7 w � : M • 3 4 ts • i THIRD AVENUE &W 10 1 • t { 3 7 4 s s IPM SOUT41wEST 1::.. 1 10 1 ..... • 1 4 1 4 LLIMAI.LET lily nFTH M �1 3 4 . 7 s IPM SOUT41wEST 1::.. 1 10 1 ..... • 1 4 1 4 LLIMAI.LET lily nFTH • DATE: is • TO: ENGINEER'S REPORT CITY OF HUTCHINSON January 19, 1988 Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -14 Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. See attached drawings for proposed improvement and assessment areas. PROJECT NO. 88 -14 Grove Street from 2nd Avenue S.W. to 5th Avenue S.W. by Construction of Grading, Aggregate Base, Bituminous Surfacing, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances; and Grove Street from 2nd Avenue S.W. to 4th Avenue S.W. by Construction of Water Main and Water Services, and Appurtenances; and 4th Avenue S.W. from Franklin Street to Lynn Road and 2nd Avenue S.W. from Franklin Street to Grove Street by Construction of Storm Sewer and Appurtenances. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest ESTIMATED TOTAL--- - - - - -- Assessable Cost Deferred Assessable Cost City Cost $ 89,200.00 6,250.00 6,250.00 0.00 7,100.00 108.800.00 $ 43,600.00 0.00 65,200.00 ESTIMATED TOTAL ------------------------------ $ 108,800.00 Respectfully submitted, ,�� ugene derson Director of Engineering NORTH SMTN UT `. ropo5� Sur�'ar_e. ro 1 ro Fosr.d `gorw/ndary 0 t eo- 4-0 6E, AsseS SSeA • 4 • 4 'All H AVENUE iu Orman u s : s s t z • • W J a ; W74 Y FIRST AVE. rr • a • 3 T 4 = s s SECOND i AAMMA Prot cc4-S SMTN UT `. ropo5� Sur�'ar_e. ro 1 ro Fosr.d `gorw/ndary 0 t eo- 4-0 6E, AsseS SSeA • 4 • 4 'All H AVENUE iu Orman u s : s s t 4 H AVENUE iu Orman u s : s s t 4 • • AVENUE w I t 4 it a ; I� Ft F I 1' W O tt • NORTH Y 2 W J • _ N z : f 9 7 _ • W 3 • 7 ♦ a • 7 t s 4 s s s x � • FIRST AVE. t U. 10- i10 41 f F t 3 t 7 ♦ 7 � ` s +�Ah'INUF� SOYl�'>>;f i THIRD AVENUE to N 1 : t 3 7 4 W t tL a • 3 7 4 s s AVENUE to 1 s : t 3 7 4 s s J yt'0� FIFTH » 1 s : • 3 7 4 1, ! LL SOUTHWEST 1 It 3- 4 ENGINEER'S REPORT CITY OF HUTCHINSON DATE: January 19, 1988 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -16 Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. PROJECT N0. 88 -16 Franklin Street from Washington Avenue to let Avenue S.W. by Construction of Grading, Aggregate Base, Curb and Gutter, Bituminous Surfacing, Concrete Driveway Approaches, Sewer and Water Services to all Buildings or Buildable Sites, Water Main and Water Services, Storm Sewer and Appurtenances. Construction Cost $ 101,500.00 • Engineering Fiscal and Miscellaneous • Land Acquisition Capitalized Interest 7.100.00 7,100.00 0.00 8,100.00 ESTIMATED TOTAL ------------------------------ $ 123.800.00 Assessable Cost $ 16,000.00 Deferred Assessable Cost 0.00 City Cost 107.800.00 ESTIMATED TOTAL ------------------------------ 123.800.00 Respectfully submitted, Eugene Anderson Director of Engineering 9' UQ; ENGINEER'S REPORT CITY OF HUTCHINSON • DATE: January 19, 1988 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -23 Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. The improvements were petitioned in the Subdivision Agreement for Santelman's Addition (1980) and Santelman's Second Addition (1986). See attached drawing. PROJECT NO. 88 -23 Hilltop Drive from Michigan Street to Paul's Road by Construction of Storm Sewer, Grading, Aggregate Base, and Appurtenances. Construction Cost Engineering • Fiscal and Miscellaneous Land Acquisition Capitalized Interest $ 34,000.00 2.400.00 2,400.00 0.00 2.700.00 ESTIMATED TOTAL ------------------------------ $ 41,500.00 Assessable Cost $ 41,500.00 Deferred Assessable Cost 0.00 City Cost 0.00 ESTIMATED TOTAL ------------------------------ $ 41,500.00 Respectfully submitted, Jug�nVAn' derson Director of Engineering \J • 14 I 44 I P,- J.C+ q0. PYoQoSea �Yove►ecnT l�rea. +e 6G assessed T. H. T EAST 3 6 2 I w + 1 ZI T�. <4j, N 44$ 4 2 • 2 3 I s - J W F3 ;z a N 40 o,,�, /o+ 1 ' p +0. 10 1 34" 10 I LINDY !I`! IxA 12 LANE 40 4b N! Im 1 11 _ 1 � us 2 M 2 0 3 p .0 HEIGHT 9 Y 3 M 14t Q 4 4 a 7 146 3 40 DRIVE —y. rs vs 7 rs w ` 5 E 11 4 va n O 2 12 3 z Cti 13 = 2 U 14 Q 1 W - _ Iffixx p IHA! • 14 I 44 I P,- J.C+ q0. PYoQoSea �Yove►ecnT l�rea. +e 6G assessed T. H. T EAST 3 6 2 I w + 1 ZI T�. <4j, N 44$ 4 2 • 2 3 I s - J W F3 ;z a N 40 o,,�, /o+ 1 ' p +0. 10 1 34" 10 I LINDY !I`! IxA 12 LANE 40 4b N! 1 p I so 2.01 10 1 34" 1p.4A $ LINDY !I`! IxA 12 LANE 40 4b N! Im 1 11 _ 1 � us 2 2 L1 3 p 14! HEIGHT 9 Y 3 M 14t Q 4 4 7 146 3 40 DRIVE rs vs 7 rs I ` 5 E va n p I so 2.01 • DATE: TO: ENGINEER'S REPORT CITY OF HUTCHINSON January 19, 1988 Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -24 Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. The improvements were petitioned in the attached letter. An easement is required to provide access to the inplace sanitary sewer on California Street. See attached drawing. PROJECT NO. 88 -24 Ludtke Lane and County Road No. 12 adjacent to Johnson's Court Subdivision and First Addition to Johnson's Court by the Construction of Sanitary Sewer, Water Main, Sewer and Water Services to all Buildings or Buildable Sites, and Appurtenances. Construction Cost • Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest $ 48,000.00 3,400.00 3,400.00 0.00 3,800.00 ESTIMATED TOTAL ------------------------------ $ 58.600.00 Assessable Cost Deferred Assessable Cost City Cost $ 58.600.00 0.00 0.00 ESTIMATED TOTAL ------------------------------ $ 58.600.00 Respectfully s mitted, qaj • Eugene ' nderson Director of Engineering • • ti ��Lpry�1987 June 19, 1987 g� '�+ Don Gilbertson a Rt . 3 �Ei Hutchinson, MN 55350 /11016819% Gary Plotz Hutchinson City Administrator City Hall Hutchinson, MN 55350 Mr. Plotz; I am requesting the city of Hutchinson make sanitary sewer available to me at their earliest opportunity. I understand that a current cost analysis has not been completed. I would appreciate it if this could be done and any meetings required be scheduled. Please contact me if you have any questions or have some information for me. Respectfully, Don Gilbertson S' (jJ 6 LJG- La v, -, Ii I tt -r jLA V U (iCIhAIc'lU Ctj✓ a C pr o3cct qo. 88- 24 =. awa • ENGINEER'S REPORT CITY OF HUTCHINSON DATE: January 19, 1988 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -26 Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. PROJECT NO. 88 -26 Along the South Side of the Crow River from Bluff Street to Washington Avenue by the Construction and /or rehabilitation of Sanitary Sewer and Appurtenances. Construction Cost Engineering Fiscal and Miscellaneous • Land Acquisition Capitalized Interest $ 57,400.00 4,000.00 000.00 0.00 4,600.00 ESTIMATED TOTAL ------------------------------ $ 70,000.00 Assessable Cost Deferred Assessable Cost $ 0.00 0.00 City Cost 70,000.00 ESTIMATED TOTAL ------------------------------ $ 70,000.00 Respectfully submitted, BUgen Anderson Director of Engineering n U 1 �I ENGINEER'S REPORT • CITY OF HUTCHINSON DATE: January 19, 1988 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 88 -27 Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of February, 1988. The attached petition was received for this project. PROJECT NO. 88 -27 Parking Lot on the East Side of Franklin Street, Approximately 225 Feet North of Washington Avenue by the Construction of Storm Sewer, Grading, Curb and Gutter, Aggregate Base, Bituminous Surfacing and Appurtenances. Construction Cost Engineering • Fiscal and Miscellaneous Land Acquisition Capitalized Interest $ 16,400.00 1.150.00 1,150.00 0.00 1,300.00 ESTIMATED TOTAL ------------------------------ $ 20.000.00 Assessable Cost $ 0.00 Deferred Assessable Cost 0.00 City Cost 20,000.00 ESTIMATED TOTAL ------------------------------ $ 20,000.00 Respectfully submitted, iugen Anderson Director of Engineering • ,� `1 • PETITION _. . *� , Y1 We, the undersigned property owners, respectfully petition the Hutchinson City Council to include paving of the parking lot north of and adjacent to City Hall in its 1988 improvement projects list. We further request that paving be done without additional assessment in consideration of current assessments against our properties for parking. LI 0 �y 84 Aale -OVa JR&ORM "MEMP 11 F. .- . -1 ' F — , Jemfl .v�•� jry «r '4"' '47 M REGULAR COUNCIL MEETING January 26, 1988 • WATER $ SEWER FUND *U.S.Postmaster postage for meter $ 74.28 *U.S.Postmaster presort permit 50.00 *U.S. Postmaster postage for water bills 122.82 *Withhold Tax Acco unt employer contribution 510.36 Yellow Springs Ins t. Co. repairs 21.93 Merle W. Meece seminar expenses 189.34 Chris Kadelbach $ Milan Joecks damage to beanfield 100.00 Dept. of Natural R Esources well permit 290.00 Lakes Gas Co. utility gas 129.80 American Water Works Assn. dues 24.00 Central Garage Fund December repair jobs 298.42 Curtin Scientific chemical paper 5.82 Feed Rite Controls Inc. chemicals 936.06 Logis computer charges 736.46 Nalco Chemical Co. chemicals 7812.00 RCM Associates Inc. professional services 1121.75 Standard Printing business cards 78.60 Public Employees F und employer contribution 288.82 Water Products Co. meter parts 220.50 Minnesota Mutual Ins. Co. Feb. life ins. 45.26 Physicians Health Plan Feb. medical ins 1078.32 Sun Life of Canada Feb. dental ins. 143.96 Amex Life Assuranc e Co. Feb. LTD ins. 47.78 Mn. Sec. CSWPCA reg. fees 20.00 • Donohue $ Associates Robert L. Carr Co. prof. services est. #9 36,204.93 652,516.00 $703,067.21 D_ CENTRAL GARAGE FUNU. Pos tm * 5. aster postage for meter $ 5.50 *Withhold Tax Acco unt employer contribution 76.86 Champion Auto Stor e mirrors 19.98 Primrose Oil Co. grease 245.56 Harpel Bros. Inc. parts 89.00 Johnson Radio Com. repairs 66.25 Jerabek Machine Sh op supplies 7.32 PERA employer contribution 43.50 UBC supplies 34.79 Minnesota Mutual Ins. Co. Feb. life ins. 6.82 Phvsicans Health Plan Feb. medical ins. 169.71 Sun Life of Canada Feb. dental ins. 24.26 Amex Life Assurance Co. Feb. LTD ins. 7.25 $ 796.72 . -2- GENERAL FUND *U.S Postmaster postage for meter $670.22 *University of Minnesota registration- J.Marks 90.00 *Dept. of Natural Resources snowmobile reg. fees 66.00 *Dept. of Natural REsources boat reg. fees 12.00 *Dept. of Natural Resources ATV registration fees 22.00 *Withhold Tax Account employer contribution 3505.06 *Dept. of Natural Resources snowmobile reg. fees 80.00 *James Marka annual bldg. conference 140.00 *Mn.Dept. of Public Safety handicapped certificate 5.00 *Dept. of Natural REsources snowmobile reg. fees 84.00 *Dept. of Natural REsources boat registration fees 36.00 *Dept. of Natural Resources snowmobile reg. fees 40.00 *Dept. of Natural REsources snowmobile reg. fees 72.00 * WIthhold Tax Account employer contribution 3768.07 *Dept of Natural Resources snowmobile reg. fees 138.00 *Dept of Natural REsources boat reg. fees 36.00 Quentin Larson training course advancement 107.07 Randv Exsted officiating at games 90.00 Paul Linder officiating at games 90.00 Larry Karg MPCA school 183.12 David Erlandson advance for school 280.00 James Marka bal. of annual conference 18.32 Pat Mikulecky HRA convention 112.70 Maggie Mueller overpayment refund 7.00 Lyla Otto Fitness Class refund 9.00 Helen Lickfett Fitness Class refund 9.00 • Joe Svoboda overpayment refund 25.00 Debra Lundberg overpayment refund 25.00 Mary Haugen safety glass reimbursement 80.00 Dept. of Transportation reg. fee - Larson 60.00 Crystaplex Plastics supplies 55.24 Columbia Great Lakes Corp. supplies 30.60 Food Producers Intl supplies 21.55 Division of Code Enforcement licenses 15.00 Centeal Mn. Fireman REg. Assn. 1988 dues 20.U0 Coalition of Mn. Cities 1988 dues 4 assessment 3797.60 Economics Press Inc. subscription 16.54 Dodd Technical Corp. print cartridge 46.76 Fire Chief Magazine. subscription 15.75 Gov. Finance Officers Assn. subscription 45.00 Little Crow Shooting Snorts supplies 24.00 Int'l Soc. of Fire Serv. Inst. annual dues 60.00 Kirby Co. of Hutchinson supplies 8,95 Marks TV Service supplies 5.00 McLeod Co. Fire Chief Assn. annual dues 100.00 Mn. State Fire Dept. Assn. annual dues 90.00 Mn. Gov. Finance Officers Assn. annual dues 10.00 Mn. Good Roads Inc. 1988 membership 105.00 Nat'l Arbor Day Foundation annual dues 10.00 New Ulm Journal 1 yr subscription 65.00 Sargent Sowell Inc. supplies 27.68 •TEK Mechanical Services repairs 42.00 University of Minnesota manual 15.00 Wall Street Journal 1 yr subscription 119.00 Potentials Development 2 publications 21.40 -3- Automation Supply Arnold $ McDowell Arnold $ McDowell Ben Franklin Crafts Cash Wise Central Garage CHamber of Commerce Copy Equipment Inc. Co. Treasurer Culligan Water Cond. Dept. of Public Safety Don Streichers Guns Douglas Jost Eileen Goeders Earl F. Andexson $ Associates Electric Motor Co. Floor Care Supply Holmstein Ice Rinks Inc. Hager Jewelry Henrys Candy Co. Hutch COmmunity Hospital Hutch Iron $ Metal Hutch Telephone Co. Hutch Fire & Safety Ideal Shoe Shop . Johnson Radio Co. Jerabek Machine Shop Joes Sport Shop K Mart Law enforcement Equip Logis Marco Bus. Products Mn. Mutual Ins. Co. MSF Mankato Bus. PRoducts Mn. Elevator Inc. Midcontinent Theatre Mn. Rec. & Park Assn. Olsons Locksmith Peterson Bus Service Pitney Bowes Credit Corp. Physicians Health Plan R $ R Specialties Inc. Schmeling Oil Co. PERA Sun Life of Canada UBC Xerox Mn. U. C. Fund Amex Life Assurance Co. i 1 J diskette tray $12.11 bal 1987 expenes 582.50 jan. compensation 2358.92 shipping charges 11.60 coffee $ rolls 62.12 Dec. repair jobs 7235.10 1988 membership 40.00 supplies 150.82 DL fees 103.00 monthly service 14.OU CJDN connect charges 150.00 equipment 300.20 compensation 0 mileage 818.99 January payment 1500.00 posts • 271.60 power tool cord G installation 10.25 cleaning supplies etc. 335.20 supplies 56.32 name plate $ shipping chgs. 7.98 supplies 13.50 laundry 20.70 supplies 3.84 name $ address changes 185.00 semi annual inspection fees 78.90 repairs 35.00 repairs 90.03 supplies 17.60 plaques 12.00 supplies 110.81 supplies 12.00 computer charges €, printing 4303.80 typewriter repair 133.96 Feb. life ins. 491.66 sanctioning fees 64.00 copier maintenance 45.OU elevator service 53.55 50 tickets 137.50 annual membership 110.U0 repairs 112.00 coach rental 200.00 mail mach /scale 102.00 FEb. medical ins. 10,942.44 repairs 63.20 grease tubes 25.60 employer contribution 4400.88 Feb. dental ins. 1596.36 supplies 96.75 maintenance contracts 2003.16 unemployment compensation 741.93 Feb. LTD Ins. 596.30 $55,447.81 -4- • Withnola Tax Acct. payroll 3/9.75 $ 46,685.5" BOND FUNDS LIBRARY CONSTRUCTION BONDS Baker & Taylor Co book $ 8.57 Mary Henke reimbursement for supplies 33.12 41.49 Police Const. Fund Nystrom In—c77. est. #4 3612.60 Nystrom Inc. est. #3 175.50 E. J. Pinske Bldrs. est. #S 6747.00 Allied Mechanical Systems est. #6 12,551.70 West Side Pibg & Htg. est. #4 5238.00 Great Plains Bldg. Center est. #1 materials 12,827.85 Ron's Cabinets Inc. est. #1 materials 7813.80 $ 48,966.45 Bonds of 1983 Norwest Bank, Minneapolis principal,interest $ fees 127,591.25 • MUNICIPAL LIQUOR STORE Johnson Brothers Wholesale liquor $ wine $3507.71 Quality Wine & Spirits Co. liquor & wine 2958.10 Griggs Cooper $ Co. liquor $ wine 10,996.75 Ed Phillips $ Sons liquor $ wine 3746.34 Coast to Coast supplies 29.77 American Linen towels 16.96 City of Hutchinson water,sewer,refuse 64.83 Allen Office Products supplies 127.70 Hutchinson Leader 1 advertising 67.20 Henrys Candy Co. supplies 876.57 Hutch Utilities electricity $ gas 458.86 KDUZ advertising 249.60 PERA employer contribution 214.61 Withhold Tax Acct. employer contribution 378.13 City of Hutchinson payroll 5128.80 PERA employer contribution 213.04 Commissioner of REvenue dec. sales tax 12,253.28 City of Hutchinson payroll 5017.54 • Withnola Tax Acct. payroll 3/9.75 $ 46,685.5" 1409 Willow Street Minneapolis, Minnesota 55-103 612/871.7979 0 FOR YOUR INFORMATION Thorbeck & Lambert, Inc. Architbcts 0 January 8, 1988 Mr. Dave Johnson Construction Analysis & Management, Inc. 7401 Central Avenue N.E. Minneapolis, MN 55432 RE: Hutchinson Police Station Project No. 532 Dear Dave: This is to summarize our conversation earlier this week concerning the lettering for the building sign for the Hutchinson Police Station. The three options that we discussed were the sandblasted lettering, as shown in the working drawings, cast metal lettering attached to the face of the wood sign, and plastic lettering attached to the face of the sign. Our recommendation would be to use either the sandblasted lettering or the cast metal letters. We believe that these would be superior to the plastic letters both in appearance and durability. We understand that metal letters would cost in a range of $34 to $38 per letter, depending on material and finish, and that sandblasted letters would be of roughly comparable cost. While our recommendation is for the sandblasted or metal letters, we believe that plastic letters would be an accepted substitute, should the City not wish to pay the added cost. We understand the cost of the plastic letters to be roughly $9 per letter. Regardless of the material used, we wuld recommend a letter style such as "Times" or "Roman ". Please contact me if you have any further questions. PCOE/jrs c. a. m. inc. REGtiVED An Equal opportunity Eetplayv Gary D. Plotz City Administrator 37 Washington Avenue, Hutchinson, Minnesota Docket Number A -4441 Dear Mr. Piotz: —t STATE OF MINNESOTA MUNICIPAL BOARD West 55350 Suits 165 Metro Square 7th i Robert Streets St. Paul, Mtnneata 55101 December 30, 1987 Ordinance Number 768 Deforest Wagner City of Hutchinson Phro : 1612) 2K2eb /g456 7g\ `T ♦ 0� JAN 1988 RECEIVED FOR YOUR INFORMATION The Minnesota Municipal Board has now processed and approved the above ordinance in accordance with Minnesota Statutes, Chapter 414, and the Rules of Procedure. According to law, this annexation ordinance must be filed with the Township Clerk, County Auditor, Secretary of State, and the Municipal Board. (Since the ordinance has already been filed with the Municipal Board, no additional copies are required.) We also recommend that you file the ordinance with the County Recorder. The annexation is final upon the date the ordinance is approved by the Board, which is the date of this letter. Sincerely, MUNICIPAL BOARD Patricia D. Lundy Assistant Director PDL:sg cc: McLeod County Auditor A L nn Township Clerk rilyn Swanson, Admin. Secretary Secretary of State is • • a OF Ta�� :Minnesota Department of Transportation SOX 766 2303 TRANSPORTATION ROAD WILLMAR. MINNESOTA 36201 January 19, 1988 Eugene Anderson Director of Engineering City of Mitchinson 37 Washington Avenue West Hutchinson, W 55350 CC FOR YOUR INFORMATION MAYOR AND CITY COUNCIL FOR YOUR INFORMATION RE: Proposed Diprovements on Main Street Downtown Dear t&. Anderson: This letter is in response to your letter of January 11, 1988, requesting MVDOT to participate in the cost of restoring and reconstruction of the concrete oavement on T.H. 15 in Mitchinson. The concrete pavement on min Street in Mitchinson (T.H. 15) was constructed from Fifth Avenue Southwest to T.H. 7 in 1968. The section consisted of • 8 -inch non - reinforced concrete pavement placed an 3 inches of Class 5 gravel base over a granular backfill subcut of variable depth. The panels varied in Iength from 18 to 22 feet. r 1 U The pavement is approaching 20 years in age but has performed very well. WIDOT runs condition rating surveys on all trunk highways on a 2 to 4 year cycle. The rating system records structural deficiencies on concrete pavement on a scale of 0 to 4 (4 being the best rating); the rating of a new concrete pavement with no deficiencies. Depending on traffic, geometrics, accidents, maintenance cost and other considerations, concrete pavements would be programmed for reconstruction when the condition rating drops to somewhere between 2.0 and 1.8. Based on the present structural rating of 3.6 and _the past performance, a good estimate may be another 20 -25 years before the pavement would reach a condition rating to justify reconstruction. Your letter states that there is some loss of surface texture as a result of 20 years of use. 1 agree, but do not feel that this wear has or will affect performance of the pavement in the near future. I am not aware of any accident history or of structural deficiency that can be related to the surface structure. I understand the concern of the City in the cost of replacing the concrete as a result of upgrading the water main. I discussed this concern with Clarence Michalko, 1Mmicipal Agreements Engineer, in the Central Office. HVDOT participates in surface costs only when conditions justify replacement and programming of a project as when the project was constructed in 1968. An Equal Opportunity Employer e4w o Eugene Anderson January 15, 1988 Page 2 • I do understand your need and the costs that will be involved in a project such as this, but I am unaware of any policy or past president that would allow W /007 to participate in the cost of this project. If you have further questions, please feel free to call ne at (612) 231 -5497. Sin erely, e . t �`.i✓ Patrick C. Hug s District Engineer PCH:dkb cc: C. Wchalko - 720 J. Kopacek x Gieseke J. Henslin a. Si eck • • (612) 587 -5151 1ACITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR 1NFORMATIONI January 20, 1988 Mr. John Hoeke District State Aid Engineer Minnesota Dept. of Transportation P. 0. Box 768 2505 Transportation Road Willmar, MN 56201 RE: Federal Aid Urban Funds for Upcoming MN /DOT Projects Dear Mr. Hoeke: Enclosed, please find a copy of a memorandum that my predecessor submitted to the City Council in 1985, showing the City's plan for funding upcoming MN /DOT projects. In particular, those projects are T.H. 15 South in 1988; T.A. 7 East in 1988, 1989, or 1990; and T.H. 22, which is not included on the memorandum, • in 1989. Note that the memorandum indicates the City's intent to utilize $370,000 in Federal Aid Urban funds to defray a portion of the City's cost. Also, the District Office has provided a preliminary estimate of the City's share for the T.H. 22 project of $90,000, for which the City would, also, like to use FAD funds. Please inform me as to the availability of such funding, and what, if any, steps must yet be taken to secure FAU funds for the aforedescribed projects. Thank you! Sincerely, CITY OF HUTCHINSON Eugen Anderson Director of Engineering EA/pv enc. cc: Mayor and City Council • Ken Merrill, Finance Director � (ou�aof•D:01 f/U1lN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: May 24th, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: City Funding for: T.H. 15 South T.H. 22 S 7 West T.H. 7 East i have checked with the Department of Transportation Urban (FAU) and Municipal State Aid (MSA) Funds. The City's share for all three projects is estimated the following breakdown of the City's share based on FAU MSA Assessed T.S. 15 South $220,000 $ -0- $ 60,000 T.R. 22/7 West T. H. 7 East MVP /pv $ -0- $150,000 for using Federal Aid at $750,000. 1 estimate funds available: Ad Valorum Total $ -0- $ 280,000 $100,000 $ 40,000 $ 60,000 $ 200,000 $100,000 $ 70,000 $ -0- $ 270,000 Marlow V. Priebe Director of Engineering 0 Ll MINUTES HUTCHINSON FIRE DEPARTMENT REGULAR MEETING FOR YOUR INFORMATION Monday, January 4, 1988 The meeting was called to order at 8:35 p.m. The minutes of the previous meetings were read and approved. Brad reported that the 237 truck refurbishment bids were opened at 5:00 pm. on December 31, 1987. There were two bids received one by 3 -0 $85,400 and a bid by Pierce $90,058. Brad also stated that 3 -0 did not submit a performance bond, a bid bond and no warranty also 2 items not identified 700 ft. - 5" hose and no air horns that were in the specs. The Pierce bid was followed exactly to our specs and also some extra items. A motion was made and seconded to except Pierce's bid for the refurbishment of 237. Motion passed. It was reported that we bid the radio separate to be installed in Hutchinson. The bid was for $2640.00 16 channel. It was decided to wait until a later date on the radio. The dance committee reported the dance is January 16, 1988, the band is Soundsation and we will be getting tables from the armory. Banquet committee decided on March 26, 1988 at the Country Club. The meal will be chicken, beef and twice baked potatoes. The social hour will be from 6:00 p.m. to 7:00 p.m. A motion was made and seconded to except the date, the place and the meal. Motion passed. { A motion was made and seconded to do the same as last year. 2 free drinks and 46 free drinks for our guests. Motion passed. It was also mentioned that we have to start thinking of speakers. The rural tanker committee reported the annual town board meeting coming up in February. They were wondering what gallonage the Fire Dept. wanted. It was recommended that find all options and prices first. Jim Popp reported on the SCBA committee that the year is up and anyone interested should contact him or Brad. The following bills and runs were approved: Cit Grey's Safety Equip. 62.25 T.I.H. 174.00 Hutch fire & Safety 37.50 Clarey's 697.25 Hutch Fire & Safety 27.70 Red Owl 4.29 Mike's Mobil 14.83 Cenex 11.50 Hager Jewelry 2.73 IBM 118.00 Red Owl 2.29 IBM 326.90 Hutch Wholesale 248.96 Hager Jewelry 2.82 Hutch Wholesale 40.85 PARA Tech 50.49 Hutch Wholesale 21.54 Fire Chief Mag. 15.75 Dick Kuttner 5.50 ISFSI 60.00 Hutch Med. Ctr. 135.00 MN State FD Assn 90.00 • Hutch Snyder Drug 6.99 CMFRA 20.00 3 -0 Fire Apparatus 317.50 Allen Office 20.08 Ideal Shoe Shop 5.00 Popp Elec. 254.10 Total 777 =. FIRE DEPARTMENT MINUTES 1/4/88 General Dakota Rail Rural CRCC e obratz 34.00 Te T— Dobratz 34.00 Gary Henke 300.00 Gary Henke 100.00 Hager Jewelry 8.50 Clarey's 143.86 Vern Anderson 20.00 Orlin Henke 17.00 • Todd Rothmeier 15.00 Brad Emans 36.75 U.S. Postmaster 50.00 Randy Redman 12.50 U.S. Postmaster 700.00 Dick Popp 36.75 Allen Office 41.67 Dan Zieman 46.75 Red Owl 100.61 Larry Thompson 36.00 Coast -to -Coast 1.69 John Reynolds 13.75 Municipal Liquors 78.14 Jamie Emans 76.50 City of Hutch 222.45 City of Hutch 14,660.00 Dan Zieman 50.00 City of Hutch 983.34 Dick Popp 50.00 City of Hutch 840.00 Larry Thompson 12.50 Total T7:03T.ZII Total 1 X8T._SF— Fire Runs 12/3 Dakota Rail 12/18 CRCC 12/5 Tess Elke 12/20 Steve Plamann 12/7 Meeting Drill 12/20 Cleveland 12/8 3M Mag Plant 12/21 Drill 12/14 Drill 12/23 Betty Hedlund 12/15 John Brink 12/26 Arlen Kirchoff 12/16 Alan Bickford 12/27 Alvin Holtz 12/17 Bill Schiebel 12/27 Scott Anderson •_� Reminder of Central meeting on January 25, 1988, at Green Isle at 8:00 p.m. Motion made and seconded with regrets to accept Gary Hotovec's resignation. The investigating committee reported there is one new member Kelly Goronson. They will report back on February meeting. The probation is up on Ron Robinson for not attending enough fire calls and meetings, a lengthy discussion followed on the voting process and a motion was made and seconded to table this until the February 1 meeting. Motion passed. A motion was made and seconded to send a letter 10 days in advance of the vote. Motion passed. Bob Vieyra mentiond there is a problem with people not filling the 1st truck out. Randy reported the SCBA van will be here on March 14th. There will be a FIAM conference on February 20 -21 at Eden Prairie. Brad reported we are changing locks so everyone will be getting 1 new key and they should not be duplicated and each member will be responsible for that key. Brad reported that 233 is in Wisconsin getting a new tank. It will be done the • 1st part of February. FIRE DEPARTMENT MINUTES 1/4/88 We bought 8 new pagers. A motion was made and seconded to buy 8 pagers. Motion passed. CIM starts Monday February 11, 1988. Motion was made and seconded that no one should attend a Rescue call without CIM or First Aid training. Motion passed. Dick Popp stated that Train the Trainer Class is on January 16 and 17 also Fire Fighter II Class starts January 26 in Hutchinson. Dick reported the death of Lenny Crandle. Gary Henke mentioned we should consider sending a memorial for his service to Hutchinson. A motion was made and seconded to send $50.00 memorial to Lenny Crandle Memorial from the general account. Motion passed. It was brought up about billing Willmar Vo -Tech for some of the classes held here, Brad reported Butch is taking care of the problem. Meeting adjourned 10:25 p.m. Sincerely, Jamie Emans Secretary I MEMO DATE: December 3rd, 1987 REVISED 01119/1988 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: Possible 1988 lmpro wwent Project Report Following is a synopsis of projects proposed for 1988 construction with estimated costs, including 22 percent for City expense. The projects are being proposed due to direction from the Council, requests from adjacent affected property owners, for maintenance reasons, and /or based on engineering considerations. PROD. ESTIMATED ESTIMATED ESTIMATED DEFERRED WATER AND 00. PROJECT DESCRIPTION AND LOCATION TOTAL COST CITY COST ASSESSABLE ASSESSMENTS SEWER FUND CITY NSA COUNTY 1. Bituminous Surfacing (curb and gutter inplace) See map Exhibit -A- U-01 a.) Colorado St. from Nth Ave. N.Y. to North Terminus, { 41,500.00 s 0.00 S 41.500.00 s 0.00 s 0.00 s 0.00 s 0.00 3 0.00 (LS) SIR Ave. M.Y. free School Road to Colorado St., and Colorado Circle from Colorado St. to Cul -de -sac, as requested in a letter from Mr. Tyrone Holland. Subdivision Agreement (1986) N -02 b.) School Road from 7th Ave. R.N. to California St, as { 76.900.00 { 33.700.00 S 43.200.00 f 0.00 { 0.00 { 0.00 { 33,700.00 $ 0.00 (L2) requested in a letter from Mr. Tyrone Holland. A portion of the Cost is eligible for Municipal State Aid Funds because of the street being wider and thicker In structure than a local street. City Cost is NSA eligible. 86 -03 c.) Cmmpbell Lane free approximately 300 feet north of i 19.800.00 s 4.350.00 s 15,450.00 3 2.650.00 S 0.00 1 1,700.00 3 0100 s 0.00 (LS) Hilltop Lane to Connecticut Street in Clark's 2nd Addition. Paving the east -west portion of this street may need to be delayed until utility Installation is ;. completed to the McClure property north of Campbell Lane and west of Connecticut St., the subdividing of Mich is pending, but this will be studied in more detail before a final recommendation. Subdivision Agreements for Clark's Ind Add. 11978) and Campbell _ Lake Add. 119871. PROD. ESTIMATED ESTIMATED ESTIMATED DEFERRED WATER AND N0. PROJECT DESCRIPTION AND LOCATION TOTAL COST CITY COST ASSESSABLE ASSESSMENTS SEWER FUND CITY NSA COUNTY U -04 0.) Tyler St. and McDonald Drive in Lakewood Terrace $ 24,600.00 $ 0.00 $ 26.400.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00 1161 Fourth Addition. Subdivision Agreement for McOonald•s 2nd Add. (19711. U-Os e.) Lakeview Lane from School Road to Roberts Road. $ 14,900.00 f 0.00 f 14,900.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 (L6) Subdivision Agreement for McDonald's zed Add. (1971) and McDonald's 3rd Add. (1971) and McDonald's 7th 1 Add. (1983). U -06 f.) Lindy Lane, Hilltop Drive and Gene's Road in S 36,600.00 S 1,950.00 $ 34,650.00 f 0.00 f 0.00 S 1,950.00 $ 0.00 $ 0.00 (1.61 Kimberly's Country Estates. Subdivision Agreement (1983). U -07 9.) Sherwood St. from Century Ave. to 135 Feet South. S 4,000.00 $ 0.00 { 4,000.00 3 0.00 $ 0.00 $ 0.00 S 0.00 { 0.00 (L6) Subdivision Agreement for Schmidtbauer's 1st Add. (1960) and Schmldtbauer's 2nd Add. (1981). Sub -Total f 218,100.00 f 40,000.00 $ 178,100.00 $ 2,650.00 f 0.00 $ 3,650.00 $ 33,700.00 $ 0.00 2. Curb 6 butter A Bituminous Surfacing She Map Exhibit 'r U-08 a.) Hlllcrest Road from 6th Ave. N.E. to Approximately S 34,500.00 3 0.00 $ 34,500.00 ! 0.00 S 0.00 $ 0.00 i 0.00 3 0.00 (1.6) 190' Easterly of Walnut St. 6 Walnut St. from N111crest Road to Approximately 216' Northerly. U -09 b.l Shady Ridge Road from T.H. 7 to NI11COD Lane. 819• 01 3 89,000.00 i 6,700.00 f 81,300.00 t 0.00 3 0.00 3 4,700.00 3 0.00 $ 0.00 US) frontage is commercial, 610' is residential. Rate to equally allocate cost between assessable frontage and non - assessable frontage is $59.00 per front foot, In ; which case the City Cast would be $4.689.00. Rate is $38.00 per front foot for City Cost shown. 88-10 (1.6) c.) Graham St. in Stilling's -Hoeft Add. f 7,400.00 $ 0.00 $ 7,400.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ i 0.00 68-11 d.) ke1M St. 6 Sunset St, between South Grade 0.d. and! $ 58 ,600.00 f 0.00 { 58 ,600.00 3 0.00 f 0.00 $ 0.00 3 0.00 $ 0.00 i (L6) Chicago Ave., and Chicago Ave. from Keith St. to Sunset St. in Plaza Heights Add., as requested by adjacent property owners. Subdivision Agreement (1986) , PROJ. ESTIMATED ESTIMATED ESTIMATED DEFERRED MATER AND NO. PROJECT DESCRIPTION AND LOCATION TOTAL COST CITY COST ASSESSABLE ASSESSMENTS SEWER FUND CITY NSA COUNTY 88-12 e.) Les Nouba Parkway from Luce Line Trail to T.N. 7, $ 45,600.00 $ 22,800.00 $ 22,800.00 S 0.00 f 0.00 f 22,800.00 $ 0.00 S 0.00 (LS) locludln0 Intersection realignment that would require acquisition of an easement on the Caner parcel. City Cost shown is because policy has been to assess only the narrow frontage of benefitting parcels. abutting frontage of the parcels for this project is the long side, approximately 390' on each side. The City Cost would be about $17,500.00. - - - -- Grading and aggregate base een9trwee4en lee ewrb and 4 343189,44 5 1431408,98 $ 8,08 $ 0,90 $ 4,09 4 9,28 $ 9,80 t 8,88 peter and b4tw4eees wrfee4egt on approximately 3509 feet of tee Reba Parkway 4n areas of unstable tells am preparation for b4tw4neos swrfw417 4a meferdoese with August Mks 198f1 mew pwdw; Exhibit e4', 86 -13 f.) 4th Ave. S.M. free Main St. to Lynn Road, including S 190,700.00 f 135,100.00 $ 55,000.00 5 0.00 $ 11,200.00 $124.500.00 $ 0.00 f 0.00 (L71 4- water main replacement from Grove St, to Lynn Road Rate of asses want is $49.00 for 596' of assessable frontage, plus water service replacement. 88-14 W) g.) grove St. from 2nd Ave. S.M. to 5th Ave. S.M.. $ 72,000.00 $ 38,400.00 S 33,600.00 S 0.00 $ 0.00 $ 38,4DO.00 f 0.00 f 0.00 88 -I5 2nd Ave. S.Y. from Franklin St. to Dale St. The County $ 457,500.00 f 325,000.00 5 132,500.00 $ 0100 S 0.00 5 0.00 $175,000.00 $150,000.00 (1.4) has budgeted 5150,000 As its share of the project cast. State Aid regulations require that for a minor arterial, which is the present functional classification of 2nd Ave. S.M., with projected traffic free 5.000 to 10,000 vehicles per day, the curb to curb width be 48 feet with parking on both sides, or 38 feat with parking on one side only. Present street widths vary from 40 feet to 46 feet. Any street widening Would result In removing a number of boulevard trees. Rate to equally allocate cost between assessable frontage and non - assessable frontage is $61.00 per front foot, in which case the City Cost Would be $91,000.00. Asses went rate is $38.00 per front foot for City Cost show. City Cost Is eligible for Municipal State Aid Funds, The County has budgeted PROJ. NO. 88 -16 0.71 ESTI MATEO ESTIMATED ESTIMATED DEFERRED WATER AND PROJECT DESCRIPTION AND LOCATION TOTAL COST CITY COST ASSESSABLE ASSESSMENTS SEWER FUND CITY NSA COUNTY $150,000.00, as its share of the project cost, Mich will reduce the City Cast to $175,000.00. 4- water main replacement on 2nd Ave. S.W. from Franklin St. to Dale St. and on Grove St, from 2nd AVG. S.W. to 4th Ave. S.W. Assumed replacement of water main and appurtenances to be city cost; assess service replacement. h.) Franklin St. free Washington Ave, to 1st Ave. S.W., Including Motor main replacement, storm sewer replacement or rehabilitation, and angle parking in the area of the Police Station. Watermain replacement is assumed to be City Cast; service replacement to be assessed. Rate to equally allocate roadway cast between assessable frontage and non- assessable frontage is $163.00 per front foot, in Mich Case City Cost for roadway reconstruction would be $86,200.00. Asses event rate is $38.00 per front foot for City Cost shown. 1.) file. Sat from Wnh4.gt6. A," a. Red hl.T 5,11T ..d let Aver 6,Ws fr. F1a044. St, to 634e Sts1 4oeiwd4eg water va4e rep3eeemeea an Glen St, free Washington Nees to lee Aver 5s6s Water main rep4aeemeat assumed to be 64ty feat, serv4ee rep4aeemeat to be a99@91"T Rate to equM 4y al4seete roadway cost between assesnne frentote and non- assass04e frontage 41 $79,90 per front feet, 4e M4eh one 944y Best for readwy reeenstreet4s. would be ft8S16f9v99 Assessment Fate 49 $3808 per front feet for 64ty Seat sNo., Mich 4.eiwd.... ... assonant to the sehos4 d4str4et frontage as the weak side of Glee Street bees.,@ that d4stanee 49 the long d4mens4oi of the ►eree7T if the Bow.e44 eheases to asset, the long eh.4 frontage in, ISO- tinting Wsshingtan A,*.me, osd et,., R.d Avenue S,W,1 the goy seat .nwid be 61311399091 assuming an asses sweet rote of 138,69 Per front foot, S 152,000.00 6 106,500.00 $ 45,500.00 $ $ 123,800.00 $ 107,800.00 $ 16,000.00 $ 0.00 1106,500.00 $ 0.00 $ 0.00 $ 0.00 0.00 $ 14,500.00 5 93,300.00 S 0.00 $ 0.00 s t7t,988,88 a 348st00t00 $ 831866,86 $ 9,90 0 !7,986,88 $338088,88 a 6,00 a 0,90 1 V i PROD. ESTIMATED ESTIMATED ESTIMATED DEFERRED .WATER AND Me. PROJECT DESCRIPTION AND LOCATION TOTAL COST CITY COST ASSESSABLE ASSESSMENTS SEWER FUND CITY NSA COUNTY 88 -17 ).) 3rd Ave. N.Y. from Main St. to T.N. 7, roadway f 390,100.00 5 200,730.00 S 149,670.00 f (1100 f 0.00 f 0.00 $240,730.00 $ 0.00 (U) reconstruction. City Cost was determined using an assessment rata of $45.00 per front foot for 3,326 feet of frontage. City Cost is eligible for Municipal State Aid Funds. Dakota Rail intends to set a dining train an their tracts on the north side of 3rd Avenue N.M. between Ma In Street and Olen Street. They will likely be requesting angle parking in the street. The assessable frontage that was determined does not include any frontage of railroad right -of -way. Storm Sewer to serve areas abutting 3rd Ave. X.M. and $ 421,700.00 3 202,855.00 k 224,845.00 $138,700.00 f 0.00 f 0.00 3 64,155.00 f D.00 North therefrom, Mich is eligible for State Aid Funding and possible MN /OOT Funding through a cooperative agreement. It is assumed that 155, which Is $64,155.00, of the cost can be funded by NSA and NN /007 cooperative agreement. Assessment rates are then estimated to be 10.033 par square foot for trunk storm sewer, and $0.164 per square foot for trunk and lateral storm sewer to achieve zero City Cost. See accompanying map for approximate assessment areas. It is noteworthy that parcels abutting 3rd Avenue N.W. More assessed $0.065 per square foot for a storm sewer project in 1975. Other properties in the drainage area More not reviewed for previous assessments. There presently are deferred assessments on parcels abutting 3rd Avenue N.Y. from 1968 for sanitary sewer and water main that could be activated. l - - - -- k.) Frsatooe Read Ssuan aide of T,M. F from Behest Read f--- 10117909:99 /- ---06,389,08 0 ... 22,69Bv08 1---- --6,80 !----- -8,88 4---- - -9x99 !-641155,80 4 ------ 9.98 ''.. to apprsxfmNHy 9911 feat West of Sehosi Read, reeenstpmek4sa of Me frontage read, and prar4d4ag a eemneet4en to T,Nv f about 990 fast West of 60a0 Rae/ so requested by Baser Amerfee MNABBT apprev,4 must be • ►!Heed for roadway tooneet4sn to TvN, F, 6417 Base seem 49 based an estimated assessable #,"&age as deeeem4eed ham present end P49104. #*tare p4N6001 mad an assessment rate of y PROJ. ESTI MATED ESTIMATED ESTIMATED DEFERRED WATER AND ND. PROJECT DESCRIPTION AND LOCATION TOTAL COST CITY COST ASSESSABLE ASSESSMENTS SEWER FUND CITY NSA COUNTY approximately $925ve8 per bent feet, Sub -Total f 2,049,200.00 $ 1,184,185.00 $ 864,715.00 $138,700.00 $132,200.00 $283,700.00 $479,885.00 $150,000.00 Total Parts 1 6 2 f 2,267,300.00 f 1,224,485.00 $1,042,815.00 $141,350.00 $132,200.00 $287,350.00 $513,565.00 $150,000.00 3. Unitary Seller, Water Min, Store Sewer, grading and Aggregate Base Sam Map Exhibit •0' 99 -18 a.) Westwood Road In Sunset Ridge Addition, as requested $ 43,900.00 $ 0.00 $ 43,900.00 f 0.00 $ 0.00 $ 0.00 $ 0.00 f 0.00 Its) by the Subdivider. 86 -19 (LB) b.) Carolina Ave. and Arizona St. in Helland's Nth Add. $ 79,300.00 $ 0.00 f 79,300.00 f 0.00 f 0.00 a 0.00 f 0.00 f 0.00 (1) (11 98-20 c.) Darrell Drive, Loretta Lane, McDonald Drive. Park $ 175,900.00 $ 10,000.00 a 165,900.00 3 0.00 $ 0.00 1 10,000.00 f 0.00 a 0.00 (tie) Island Drive and Honey Tree Road In the 5th Addition to Lakewood Terrace, as requested by the Subdivider. (1) 111 SS-21 d.) Keith St. and Sunset St. South of Chicago Ave. and $ 249,400.00 f 20,000.00 f 229. 400.00 f 0.00 $ 0.00 f 20,000.00 f 0.00 $ 0.00 (Lie) Cleveland Ave, and Cheyenne St. In Plaza Heights Add., as requested by the Subdivider, 99 -22 e.l Texas Ave. free California St, to the East Terminus $ 50,000.00 $ 0.00 a 50,000.00 $ 0.00 3 0.00 $ 0.00 $ 0.00 $ 0.00 (1.9) of Texas Ave. in Twin Oaks Addition, as requested by the Subdivider. - - - -- y.) 6slarads et, free 9th Ave, N,W, 6. Bah Are, M,W, The 6 ---- 60,teases f ------ /---687E98,96 9 ------ BT89 1---- --8,96 $ ------ #TO@ s ------ BTOO a----- -8,911 Sobd4v44er has re4eeseed that the easy Notes ordering tkese 4sgreveeaMs to a fable year, Sub -Total $ 598,500.00 $ 30,000.00 $ 568,500.00 $ 0.00 $ 0.00 $ 30,000.00 3 0.00 $ 0.00 Total Parts 1, 2 A 3 f 2,965,800.00 $ 1,254,485.00 $1,611.315.00 $141,350.00 $132,200.00 $317,350.00 $513,585.00 $150,000.00 4. Miscellaneous - See Map Exhibit •E' 98-23 a.1 Grading. store sewer and aggregate base on Hilltop f 41,500.00 $ 0.00 f 41,500.00 $ 0.00 $ 0.00 f 0.00 $ 0.00 $ 0.00 (L9) Drive free Michigan St. to Paul's Road (1) Street lighting In miscellaneous areas throughout the city PROD. ESTIMATED ESTIMATED ESTIMATED DEFERRED WATER AND N0. PROJECT DESCRIPTION AND LOCATION TOTAL COST CITY COST ASSESSABLE ASSESSMENTS SEWER FUND CITY NSA COUNTY - - - -- b.) Water ma4n loop an the south side of TTHT f free 0 67,108,00 1 391459,69 S @87650,08 $ 41p09v@V $ 33,55O,99 f even 1 Bade f 8,66 M4sh4gon Aver to High SlT, per t$ Year Improvement *w4eted, Assuming Praises w437 be done 4e, eenjunet4en with 4vH7P reesnstrne4en, whkk 4a seemed to ease, after H8911 Prsarse, to provide for fire preteel4oa and "ter eerv4ee on the south side of T,NT IT 86 -24 c.) Sanitary sewer and water main on Luedtke Lane, as f 58,600.00 $ 0.00 f 58,600.00 3 0.00 f 0.00 f 0.00 f 0.00 $ 0.00 (L9) requested by an abutting property owner. A perpetual @&&meant 1s required. No deferred assessments will be ISalad if a perpetual easement can be obtained to allow a project route directly west to California St. Rate per foot would be about $46.00. 98 -25 d.) Sanitary sewer and water main reconstruction on Main f 236,700.00 3 199,300.00 $ 31,400.00 $ 0.00 $199,300.00 $ 0.00 S 0.00 f 0.00 (LI) St. So. from 4th Ave. S. to Oakland Ave. In conjunction with MH /OOT T.X. 15 Project. Sanitary sewer 1s deteriorated and In need of replacement; "ter main should be increased In size from 6- to 12'. Assumed to assess only sewer end water services and appurtenances. 88-26 e.) Sanitary sewer replacement or rehabilitation around $ 70,000.00 S 70,000.00 $ 0.00 $ 0.00 f 70,000.00 $ 0.00 S 0.00 $ 0.00 (L11) Hercules site, due to deteriorated river bank sewer that has high rates of Infiltration. Lining the sewer may be feasible at an estimated cost of $55,000. - - - -- f.) Storm sewer 4e, the area of kehe Sir free the grew f 1691390,86 S P57400T90 1 *43,900100 a 9,90 / 9,98 1 STOO { e5,4041,90 6 slag River to Roberts Heeds per eorrespsedenee free 9oebe4 F4atare, An awtf.44 assonant 4s needed , E04.sted east 4ne4ades street paving only as required to ,Nloa .Nway areas disturbed by item newer ssnstrue14me1 Stela A4d Funds @Sold be used to defray etme1 RSI of $he @eel, 4. wh4eh ease the ....semen! Yale "did be 00,14S No@, $Nara feast 0lherw4se, the rate would be 99vtf per spare feet and a typ4ea4 a$$eseeent wild be et,700,00 per res4dent4a4 Teti 66 -27 g.) Storm sever and bituminous surfacing of the parking f 20.00B.Do f 20.000.00 $ 0.00 f 0.00 f 0.00 f 20,000.00 f 0.00 S 0.00 Lay lot em the east side of Franklin Ave. North of City 0 0 r PROJ. ESTIMATED ESTIMATED ESTIMATED DEFERRED WATER AND NO. PROJECT DESCRIPTION AND LOCATION TOTAL COST CITY COST ASSESSABLE ASSESSMENTS SEWER FUND CITY NSA COUNTY Nall, as requested In the accompanying Petition, Parking lot assessment Statute 059 required a minimum of 505 assessment. That statute was repealed in 1987 and to date no new Information has been obtained. Sub -Total F 426,800.00 $ 289,300.00 $ 137,500.00 S 0.00 $269,300.00 $ 20,000.00 $ 0.00 5 0.00 GRAND TOTAL--------- - - - - -- t 3,292,600.00 3 1,543,785.00 $1,748.815.00 3141,350.00 $101,500.00 $337,3SO.00 $513,565.00 $150,000.00 no City Cost, excluding NSA and County Funding is estimated to be $880,200.00, and eaclulding deferred assessments is $738,850.00. The City's current balance in the State Aid Fund is 3496.988.00, and our anticipated 1988 allotment Is t199.667A0, for a total 1968 Construction Fund Balance of 1596,655.00. The estimated NSA empenditwre is 5513485.00. Sidewalks in the City have been inspected, but results have not been tabulated for a determination of replacement cost. Furthermore, MN /007 may be reconstructing T.M. 7 from the railroad crossing by Rockite Silo to the east corporate limits. Although a cost estimate and estimated City participation have not been determined, the City's cost is thought to be minimal, and could be funded by assessments or NSA. Direction from the Council is requested as to which projects should be pursued. Q, Q I a \ Euge4 Anderson Director of Engineering EA /pv attachment • ADMINISTRATIVE UPDATE FEBRUARY 9, 1988 CITY OF HUTCHINSON ISSUE N0. 2/88 ALLIED MECHANICAL AND C.A.M. The correspondence between C.A.M. and Allied Mechanical is getting very heated. For a summary of what has transpired to date, review my letter of February 8. For some interesting reading look at the January 11, 1988 letter from C.A.M. to Allied. VERGIL'S ATTENDANCE AT TONIGHT'S COUNCIL MEETING Vergil called yesterday afternoon and informed me of his intention to attend tonight's kuntil meeting at 9:30 P.M. I believe he is going to request authorization for an ectrical contractor to begin work. Please be aware that neither C.A.M. nor the City has a proposed contract for the work as of yesterday. Second, the City Council has approved several changes on November 16, December 8, 1987 and January 26, 1988. Please be aware that City staff has received no follow -up documentation on "written change orders" on these items to date. Vergil advised me yesterday that Sandy was working on them; however, it takes one to two months to process. The November change order is very old. Third, the general conditions section of the budget was adjusted by Vergil Florhaug through a handout at the 'January 26, 1988 City Council meeting. The contract column is not the "original budget." Specifically, he adjusted the telephone category from $950 to $2,950 and the miscellaneous printing and nailing category from $600 to $2,600, totaling $4,000. He adjusted the testing downward from $8,000 to $6,000 and permits from $5,000 to $3,000,.totaling $4,000. This is not easily known from looking at the attached handout of January 26, 1988. Lastly, Ken and I have reviewed the changes approved by the Council on November 19, December 8, 1987 and January 26, 1988 -- none of these change orders appear in the column called "change order" on the handout of January 26, 1988. I have pointed this out to Vergil. I believe it would be appropriate for C.A.M. to rework the budget update and provide the Council and staff the documentation on change orders (including performance bonds). In lodition, that he meet the Council packet deadline for Council handouts. In this way, the uncil and staff can evaluate budget updates and other materials he may tend to hand out. UPDATE ON THORBECK & LAMBERT CORRESPONDENCE As a result of my January 29 letter to Thorbeck & Lambert, Inc., Mr. Lambert called and stated that Mr. Robert Lambert would be attending the Council meeting of February 23, and further suggested that all the questions be submitted in writing to Mr. Lambert in advance of the meeting. He had no answer for not attending the required five meetings with the City Council, as per contract (see attached letter). In the meantime, please be aware we are holding back processing the January 4 Tborbeck & Lambert invoice for $1,274.59 and the February 4 invoice from the same for $1,011.76. MARLOW PRIEBE RESPONDS IN WRITING TO CURRENT TOPICS 1. HEALTH CLUB - Marlow wrote that the ramp drainage system was designed by the builder and that recommendations were made to correct the problem. "They took no action." 2. STURGES /ALBERTSON - DITCH /EASEMENT - Marlow wrote that the City did not construct the ditch; therefore, the City made no arrangements to secure the easement. 3. MCCLURE EASEMENT - Marlow wrote that the City Attorney at the time (1985) was requested to obtain the easement; however, he did not do so. Regarding the storm sewer, an easement was obtained in 1978. 4. DEFERRED ASSESSMENTS - Marlow wrote that three of the owners (Erickson, John Miller, and Assembly of God) "knew about the deferred assessments." For a more detailed review, see attached letter to Marlow dated January 15, 1988 and his response of February 5, 1988. SPECIAL ASSESSMENT FORM An SUBDIVISION AGREEMENT SURVEY In anticipation of a Council workshop in March, I have prepared a survey (copy attached). The results will serve as a basis for revisions and updates on these topics. Once we update the forms, we will schedule one or more workshops with reactors and developers. INTERVIEWS SCHEDULED FOR MONDAY, FEBRUARY 22, FOR COMPREHENSIVE PLAN PREPARATION Attached is a sample invitation for the interviewing scheduled for February 22. This is the "first step" in our Comprehensive Plan update by the BRW consulting firm. Bill Weber of BRW will be conducting the interviews. 0 f A CONSTRUCTION • ANALYSIS AND MANAGEMENT INCORPORATED 7401 CENTRAL AVENUE NORTH EAST • MINNEAPOLIS • MINNESOTA 55432 January 11, 1988 ALLIED MECHANICAL SYSTEMS 340 Michigan Hutchinson, MN 55350 ATTN: Mr. Marty Wegner RE: HUTCHINSON POLICE STATION C.A.M. P.N. 86-645 Dear Mr. Wegner: I am not sure if it is your spite letters or your firms inability to read the English language that is more depressing to me. First your H.Y.A.C. Department implies that they could not read the addendums and now your sprinkler department obviously admits that they can not read specifications. • I do not know by what authority you assign your responsibility for sprinkler plan approval to Construction Analysis and Management, but I will assure you that it is your responsibility. Furthermore, your delays to this project did not start as of September 1987, they started the day your contract was executed. We are attaching a high lighted copy of the first two pages of your specification section. If you need assistance in reading or understand it please call Yergil Florhaug of this office. Because of your failure to preform your contract responsibility per specification, we have done the best we can,with the material we have,to obtain State approval. However this does not in any manor relieve you of your contractual responsibilities. Also note that the specifications call for cooperation and coordination between contractors. If you have a problem in understanding this, we wish to point out that in laymans language this means each trade contractor coordinates with the other trade contractor for space requirements for materials such as duct work, piping, and fixtures. As your company has both the duct work and the sprinkler system it should be simple to coordinate the installation of both items as they are under contract agreement. TELEPHONE ALLIED MECHANICAL SYSTEMS January 11, ..88 Page Two When and if your firm decides to stop playing, in our opinion, are spite games, please call this office so we can resolve these issues and complete the project in a timely manor. A� )Very Discussed, U..Mv�Xo� Vergil M. Florhaug President �^y CC: Jack Snow Peter Erickson Tom Christianson Dave Johnson Gary Plotz Jim Marka Barry Anderson U r1 L_J C, .. 1/26188 • HUTCHINSON POLICE STATIOINDGET UPDATE • CATE60RY COMPANY ; CONTRACT AMOUNT: CHANGE ORDERS ADJ. CONTRACT PAID TO DATE : BAL INCL. ............................. .............................. ............................................ .............................. ......................... ............................ ............ ....... ........................... RETAINAGE ............................ .............. ................ ................................... I ........ .............................. ......................... .................... ....... ........................ ............................ ............ ............................................ .............................. ............................ ................... I ............. I ..................... I... .............. 6,21 3 .................... 11ITECT i * .......... ---- .... :THORBECK L LAMBERT t. INC. 59,669.00 ...... 5 ............ ............... ................ .............. * ......... ...... ............ ............................... ............................ ...... INC. ............................ .......... .......................... I . ......... ............................................ .................... ......................... ................ 4 ........... ........................ ............................ GENERAL CONDITIONS ........................... T, I'O"N* S, .... ....... . I . o . n I ............ I ........... .................. I ......................... ........... . 2 . I ............................... — .......... ...........21........1... 111:..1 I ............. 4 .................................... On... ........................... ............................................ ..........S ...... ............................ .......... 2 ....... ........ AE .. reables .. . .. I ........••.• ............................................... ............................. I .............. ........ 1 189.00 ........................ .................................... ................................ ......... 00.......................... ..... ....... 4 ...... ............ 1 6,000.DO ............. 2,746.75 Testing $6 ...................... ............ ........ .............. ................................................. ........ ................... ................ ............ - . emporaryTollets $900.00 900.00 : 655.05 244.95 ..................................................... ............................................ ............ ............... ...................... ................. 4 ..... I.:- I ..................... ............................ Temporary heat S3, 000.00 ............3, ... 000.00 : 207.03 2.792.97 ................ : ........ I ............... ............................ .................. I .................................. ............... ...... ......... one Teleph $2,950-00 2.950.00.. ........ 1 ...................... ......... ....... 0 ............... ............................ ...................... .......... Temporary Electrical 5450.00 450.00 53.51 384.49 ................ ................ ................... M ............. ......... 0-- ....... ...................... — Barricades L OSllX** ............ ............... m ......... $800.00 800.00 46.42 .58 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..:............. ..:...............753.. . . . . . . . . . . . . . . . . . . . . ermits ........777.00.•;,,,.,.,,,,, Pi. a n Printing .L .. .M..e . .I I . n .. g ...... ...... ........ _$4,600.00 ....... I ....4.. .I .6..0.0.....0..0. .. ........ 4 ........ 346.20 ............... ..................... ............................ .................. C. Printing kMa..l.l.l. nq ................... 527600.00: :............. .11...11....................... : 2,600.00 . ........... I fn6!M.. enc $3,380.00 : 3 669.76 : i.710.24 ............... ly .................. 0 .......... 0 ....... .............. .............. 4— .......... ........... ............ : ..... ........................ ......................... ......... PAN. .................. 11.6 ......................... .......... I ................................. ......................... ........... ......................... .......... 0 ............. ........................ ..................... ........... 4 ........................................ 0 ............ ........................... .......... ............................ ........... ... ........................... BID PACKAGE CONTRACTOR aI EARTHWORK :EST CONTRACTING, INC. $6 6,993.00 .......... ............ .......... 4 ................ ............... ............ ............................ ........................ ............................ ....... ........ 4,531.46..: ............ 2 .............. 02 LANDSCAPE :MARGOLI5 BRO5. S4 - ' - . . ............ ....... : ' ,* 7�ML: . . ..... .. , 0.00: ... ... ........ ... ........... .. .. .. . . .. .. . . .. .. .. 4... .. ,.. .5.. 7... . . G. . .. P. . . O 1 ....... � � � � � � � � � Z1 ...... ................................... .. ... ......... . . 03 ASPHALT CONCRETE .. . I a6kibp SIG 10,702.00 i 10.702.00 ' .......... ..... ................... ............ ......................... ................... 0 ............. a4 PORTLAND CEMENT i 16�.......... .... . � x 0.00 05 CON. i&;K ! :PETER'S 6NifRki 6w s3u �§ ...p.. . . . . . . . . . . . . . p . . to 0. 0 .. 0 .. Q • . . . . . . . . gl35- 17,706.00 . #6 STRUCTURAL PRECAST CON. fig, 511 . 00 19 5 11 ................ ......................... - .................. .............................................................. 4 ................. I ....... It ........... ...... ... Aq..: 3,048.00 17 S 19 UNIT MAS. /RON CARPENTRY :E.J. PINSKE BUILDERS $10 ...... 104 925 Do..: ...... ..... 49,647.00 .......... 4 ....... 360 00 1� k4 : 08 METAL FABRICATION :STAR IRON WORKS 8 ...... : ................................. 4.4 ........ ............ ....... 1. .................................. f3p!pq-:: ........ ............ t10 CARPENTRY INSTAL. L- : SCHATZ CONSTRUCTION S41 41,247.00 : 41.247.00 - W6'i 6—, ** : ........ ... ; * ,,i.......... .......... --- ....... :44 ................. ........................... ........................ .......................... .. i I ii6 66iiii��66W1iD :GREAT iaiii66��6lid S13.503.00 : 13 13,503.00 ............................................ ....... .......... .............. .............. I ......... ........................... :RON-S CABINETS $10,087.00 10 :............... .........:..........101087.00.. .................. alt ................. I ............................ : ........................... ............... ....... 1— .............. .............. 013 SHEET WATERPROOFING AICHOLS L HINES $5 3 5'.19 4,573.70 519.30 ... ................ 4 ................................. .... ........... ....................... ............ I ............. 114 - JOINT SEALERS ;CARCIOFINI CAULKING $2 11..........1.1 .................... ................ ............................ ............ ....... 14 ........... 115 - SECURITY HOLLOW METAL :TRUSSBUILT Kfib-664, 3,710.00 .............................. 0— .......... ............ 116/17 - STL DRS! FMS /WOOD DRS ............................ ........ ..................................................... :SELL HARDWARE $11 :........0......570.55., .. I ........ 'Al '*"E,*"'**"*****"*''*"', ""-I "--iiiiiIONALOYERHEADDO3ii :SPRING VALLEY O.H. DOOR SZ,936.00 2 293.60 : .... 0 .............................. ................... . . ........ : ............ ..... 119 iiLk i Ew ii I *N' D**/'*L' 0-C-K-E, *R'Sill., 0-61 NY ST R 0 M S15.574.00 16,574.00 i 11,128.50 CONSTRUCTION ANALYSIS AND MANAGEMENT. INCORPORATED 1/25/88 HUTCHINSON POLICE STATION-BUIXET UPDATE RETAINAGE .................................................... I ....... ; ........................................................................... ............................ ..................... -1— --------- -- 921 FINISH HARDWARE :STRAUGHN HARDWARE SzI ...... 2.1Ajq!qq..: ....... ..........2 ........... .......... .......... ................... .............. 4 4 .......... ............ ...... ..... ..... ...... !22 GLASS S GLAZING .......................... ........................ ........ # .................. ....... !24 GYPSUM DRYWALL .......... .......... ...... 16 .......... ............. .......... ........... ........................ ......... .... ............................................ 4 , "i 4 1 ................... ........................ ......... .......... ;,,,,,,,,,,,,641597.00 $1 1 'i !2S TILE : JERRYS TILE SERVICE .... ........... I ..... ............. .................. ............ ............................ ............ :BARIL'S PAINT L CARPET 5 .................... .............. **"** ... ** ... ................. ............................ .............. 11S ............................................................ : ............................................ ........... .... 129 PAINTING :R L H PAINTING ............................ ........... ;,,,,,,,,,,12 ........ ............................................................ : ....... I ............. ...... I ................. :.. #30 TOILET ACCESS. :PHIL' iWco. 165.60 : ........................... — ............................. JjpM9..:: ............................ ............. ........ ............................ ii6—ilWbffikdI RS L CAB. :L.ARSETS AATUR IN $199.00 .iggI0 19900 ..00 ...................................................................... ........ .. 130 WARDROBE ACCESS. :LAU SALES COMPANY 5488.00.:,_,,,,,,,,,,,...... .........;...............488.00 439.20 48.80 .................. ............... ...... ...... ............. ............................ !30 TOILET PARTITIONS :R.E. STANTONCO ............ * $.8...5..7.....00 887.00,.;,,,,,,,,, .0 . . ....... .................. ................... ....... ............................ !31 PROJECTION SCREENS $2Q.OD 209.00 ..............209.00 .. * ...... 66... *— .................. ..............D....... ...... I ..................... ................. ....... ........................ iii ... �k ii6�bif R W4ii $768.00 768.00 ...............768.00 .... ... ................................................ I ......................................... .............................. ............................ ........................ I 4i INS./FIRE PROT/CLI/HVAC :ALLIED MECHANICAL :...... 151213.00: .......... 341168.00„ ........................... ................ .................... !34635 PLUMBING 6 'L' ... Hid". $741872.00 ....... 27.1.!?q!qq..: ........... 47171�!Rq.. 60.683.00 „: .......... .............. ROOF S SHEET METAL ...... ........ ROOFING - - $2 100.00: I Z,100.00 ....... �4� ..... ............................... 00 ..................... . 84 ELECTRICAL EY INDUSTRIES ............ 0-2-5* ................... ...... 275.41 .............. .. ..... .......................... E)(TERIORTRIM :ALLOWANCE ............................................... ..... .. .. $0.00 : ............ ...... ...... ...... ': - Do 0.00 ................... ...... I ........... ...... I ......... ....................................... ............................................ ...... . . ... ..... COMMUNICATIONS $0.00 : ................... ........................................ ............................................ ....... I ...................... ............................ ..................... ................................................................................................. ........... I ........... I ...... .............................. I .......................... ...................... .................. TOTALS S76SJ7?!��q..: 2 ........ 768.638.00,,:,,,,396.983.31,,: ......... 371�..6.54...5.9.. ............................................................ ............................................ ................ ......... ............................................................ ............................................ .............................. ............................ ............................ ........................ ............................ ------------------------- ............................ ........................ ............................ • CONSTRUCTION ANALYSIS AND MAOMENT. INCORPORATED 0 (612) 587 -5151 /'may CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 29, 1988 Mr. Robert Lambert Secretary- Treasurer Thorbeck & Lambert, Inc. 1409 Willow Street Minneapolis, MN 55403 Dear Mr. Lambert: On August 11, 1987 I sent you the attached correspondence. Specifically, • I pointed out that the contract for services requires one meeting with the City Council at the end of each phase (five phases). To date, we have had no response. The City Council has questions regarding design, especially the HVAC systems. In addition, we understand there are problems with the installation of the sprinkling system. The City requests your attendance at the February 9 Council meeting to up- date us on the project and to discuss any design concerns. Please respond. Sincerely, CITY OF HUTCHINSON � V 6� Gary D. otz City Administrator GDP:ms • cc: Mayor & Council Jim Marka, Bldg. Off. George Field, Fire Marshal Tom Christiansen, Proj. Mgr. Vergil Florhaug, C.A.M. (612) 587 -5151 C; 7Y Y O Hwu7 srCH/1YS061 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 August 11, 1987 Mr. Robert Lambert Secretary- Treasurer Thorbeck & Lambert, Inc. 1409 Willow Street Minneapolis, MN 55403 SUBJECT: Construction Phase of Police Station / Approximately 20% of the architect fees (approximately $12,000) are for services performed to the construction phase of the Hutchinson police sta- tion project. Construction activity began in early July. The City understands, per con- tract, there was and will be one visit on the site per month for construc- tion observation. Please advise me of th - -z results of the July observation For the August observation, please schedule this so our Building Official Jim Marka and I can be present. Also, it would be helpful if your schedul- ing would facilitate the Police Chief and chairman of the building committee, Dick Burgart, and Mayor Paul Ackland to be present. The services agreed upon also direct one meeting with the City Council at the end of each phase (five phases) of the project. Our City Council meets the second and fourth Tuesday of the month. Please advise me the Wednesday before the meeting so I can place you on the agenda. The basic services include landscape architecture related to site,.so please provide a description of what has been, or will be, accomplished in this area. Thank you. Sincerely, CITY OF HUTCHINSON Gary D. Plotz City Administrator GDP:ms cc: Mayor & City Council Jim Marka, Bldg. Off. Ron Kirchoff, Police Chief Ken Merrill, Finance Dir. Dick Burgart, Chm of Bldg. Comm. n U • • 1409 Willow Street Minneapol -s, IA- v!sota P5403 612,'871.7979 • INVOICE Thorbeck & Lambert, Inc. Architects January 4, 1987 City of Hutchinson 31 Washington Avenue West Hutchinson, MN 55350 RE: Hutchinson Police Station Project No. 532 For professional services provided through the month of December 1987: Architectural/Engineering Fees $56,402.00 Schematic Design Fees $8,460.00 Amount Previously Invoiced $8,460.00 Amount Due -0- Design Development Fees $11,280.40 Amount Previously Invoiced $11,280.40 . Amount Due -0- Construction Documents Fees $22,560.00 Amount Previously Invoiced $22,560.00 Amount Due .0- Bidding Fees $2,820.00 Amount Previously Invoiced $2,820.00 Amount Due -0- Construction Fees $11,280.40 Amount Previously Invoiced $8.334.26 Amount Due this Invoice $1,237.00 Reimbursable Expenses (November) Postage $4.86 Copies $3.15 Phone $5.58 Mileage 2$ 4.00 Subtotal $37.59 Total amount now due this invoice $1,274.59 • -` . Thank you. We sincerely appreciate the opportunity to be of service. NET 30 DAYS 1409 Willow Strict Minneapolis, M nnasow 56403 612,871-7979 INVOICE • Thorbeck & Lambert, Inc. Architects February 4, 1987 City of Hutchinson 31 Washington Avenue West Hutchinson, MN 55350 RE: Hutchinson Police Station Project No. 532 For professional services provided through the month of January 1988: Architectural/Engineering Fees $56,402.00 Schematic Design Fees $8,460.00 Amount Previously Invoiced $8,460.00 Amount Due -0- Design Development Fees $11,280.40 Amount Previously Invoiced $11,280.40 Amount Due -0- Subtotal • Construction Documents Fees $22,560.00 Amount Previously Invoiced $22,560.00 Amount Due -0- Bidding Fees $2,820.00 Amount Previously Invoiced $2,820.00 Amount Due -0- Construction Fees $11,280.40 Amount Previously Invoiced $9,571.26 Amount Due $1,000.00 Reimbursable Expenses (November) Postage $3.14 Copies $.30 Phone 28.32 Subtotal $11.76 Total amount now due this invoice $1,011.76 Amount Past Due Jan. 4.1988 invoice $1,274.59 Total Amount Due Thorbeck & Lambert $2,286.35 • Thank you. We sincerely appreciate the opportunity to be of service. NET 30 DAYS (612) 587,5151 • IY!/llH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 15, 1988 Mr. Marlow V. Priebe Rt. 2, Box 846 Alamo, TX 78516 Dear Mr. Priebe: Thank you for responding to my recent letter regarding questions that have arisen subsequent to my assuming the duties from which you retired. My questions relate to the following topics. Typing has been triple spaced, and this letter submitted in duplicate, for your convenience so that you may write any comments directly on the letter next to the pertinent question, if you • wixh. Enclosed is a stamped, self- addressed envelope for returning your comments. 1. The onners of the Hutchinson Health and Fitness Club indicate that their basement has been flooded a number of times in the past, as it was in 1987. Evidence at the site indicates that stormwater backs up from the storm sewer, out of the drains located in the building's handicap ramp area, and into the basement. Are you aware of why the ramp area was not enclosed, thereby negating the need for a ramp drainage system? Do you know how the ramp drainage system was designed? By the builder perhaps? We note that the Excavation Permit was not signed by the City Engineer, and that the Certificate of Approval, Building or Land Use Permit states "Approved for building construction only. Separate Building Permit to be, issued for parking lot, ", 0 yet we can find no such permit for the parking lot. Do you recall, what if any significance, the absence of the Engineer's signature and of the parking lot permit may have? The owners of the Fitness Club are making a claim against Mr. Marlow V. Priebe January 15, 1988 Page 2 the City to correct the flooding situation. . 2. Delmer Sturgis is making claim against the City regarding the drainage ditch that was constructed on his property in 1980. The ditch, which does lie entirely on the Sturgis land, presently serves Paden's Addition, part of the Trunk Highway 15 right -of -way, part of the Mall site, and future areas to the west. Dennis Albertson apparently was purchasing the Sturgis property on a Contract for Deed at the time of the ditch construction, but Mr. Albertson has since lost his contract. Mr. Sturgis contends that no easement for the ditch was obtained by the City, and that evidently, he had no knowledge of the work to be done or of it being done. we can find no easement for the improvement, neither recorded or in the City Hall files. was an easement obtained from Sturgis and Albertson for the project? what other arrangements may have been made by the City to satisfactorily secure right -of -way for the ditch? Are you aware whether Sturgis had any knowledge that the construction was occurring on • his property? 3. A similar concern arose with regard to the McClure property on the north side of Campbell Lane. A storm sewer outfall to Campbell Lake was installed in 1978, and a sanitary sewer lift station and associated sewer mains and appurtenances were installed in 1985. A land survey that was recently done on the property shows that portions of these improvements were installed off of the public right -of -way on private property. The McClure's contend that the City did not secure an easement, therefore, and we can find no recorded or filed Hiroo /y easement document. was an easement obtained? what other right -of -way -ti;n pleVuIta?pio -'=-( arrangements may have been made by the City? Are you aware whether the McClure's had any knowledge that the were beixlg�+constructed on/ their privage �i/m�provements property? /Lr/c f3 �1 1#++. A-fe /K Y C b e �C/ t .s // kMCr,...lh C/I P • Mr. Marlow V. Priebe January 15, 1988 Page 3 4. of the deferred assessments included in your report dated April 3, 1987, part 5 of the report pertains to storm sewer constructed on California Street in 1970. Parcels abutting Ludtke Lane in Johnson's Court Subdivision, the north half of the Country Club Terrace Mobile Home Park, and property currently undeveloped east of the platted property on the east side of California Street, were all shown in the report as being liable for deferred assessments for storm sewer. Yet, with regard to the last described property, assessment searches done in 1983 indicated there were no pending assessments on the property. The deferred assessment was not referenced in any way on any of the searches. The property has since changed hands twice, and has been platted, and development is imminent. However, the City is having a problem activating and collecting the deferred assessment because it was not indicated on searches and because of the several parties that presently have, or have hade, an interest in the property. • From the extent of the 1970 improvement and based on,the contours of the property, it appears that nearly all of the property benefits from that improvement. Did owners of the property have any knowledge of the deferred K� —s e-^ol e assessment that you may be aware of ? Have you any knowledge as to why the Zr chef wesC 0Ve.-ic-.1 deferred assessments were not included on previous searches? Might there have been correspondence with the owners indicating the existence of the deferred (VG-,('4 W J-A, o a.. r.cr 4--A x e assessments? or is there some reason that these assessments should not be activated and collected, despite the apparent benefit? /LL� r eass.r See 4es vet Any advice and information that you can convey to me in an attempt to clarify these topics will be extremely helpful and greatly appreciated. Thank youl • Sincerely, ^CII^T1�[� OOFMH�U.1CHINS ON anf Anderson Director of Engineering i Hdede�eP so�n.P s.,c /�s�e.e i ydrd se7' %t,C�• UwAers p /ever �t�� /�edr 1rd �"`P d re,�naye srs�er -t dese�Ke� �y 6u�ta/e✓ ' ere/ was rte u.�. •,,. e.�.ded l Y c..9�r S'Fa.f�'. ,/ / 1/Y/ bO&kjeey 0, le 5r, RdI"*-c e-md ✓�� O�`�2.�r,ec! Soid le-1. dv� No S.9 /./ yillnc IThe . ocunsrj we.-e- J� ✓e v{ 5e✓e r�.� r'e.0 ire n. endd�'YtiC it CO / /CU� 1J l�rv,d /P�-r. ' /',/a1r foo�/F-�x /� o' /?tJ�:i:, . il l , lli 17%1 E[y ulLrC ti![� 6� Plot 7 7 Aid GO.t4 EGscy >I/ e az rd- K 7-C rl laid rvt �� /cdT � I /.i �-Y ��d s7 �/ �(1 �s.rH ec.-7 7`�d •.• -� y i e J �o r..9 s e w e. t f•s.• 7`lt e /ud Ve .i y 4.9.u.4- /o/ GU ryT. •LUe 7� %e dGL LLr ';re� %`ie�. seed �• Qrf cdavec? yt'��w�e -11 No ease- oo, "lA✓df Ae SCSui^Gd rives f7�Ur'. 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CIO ' At K oc" AP w o xr 7Lh e ✓y �La pad. �} ke r�✓�� 12�r �� a..� S�c•��` waKla( 6Q one ,- e GiC�2kS�YC j�iC have c-7 c.�aC�C GJ P % 7�� e y 11 �-�-i lid � C [ K e S � U CU •c tt � � 0 - Cr-42,) 7e/ !SG l C e' i - l (612) 587 -5151 f/UTCH CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 3, 1988 SUBJECT: ASSESSMENT SEARCHES AND SUBDIVISION AGREEMENTS We are performing a survey on assessment search and subdivision agreements. Please send a copy of a typical subdivision agreement for a residential development. Also we would appreciate your filling out the following survey and return it in the enclosed self addressed stamped envelope. • 1.) ASSESSMENT SEARCH FEES SURVEY Owner Requesting Search $ Buyer Requesting Search $ 2.) "DISCLAIMER" OF ANY ERROR AND LIABILITY FOR ASSESSMENT SEARCH YES 3.) POLICY ON TURNAROUND TIME FROM INTIAL REQUEST 4.) TELEPHONE REQUESTS FOR ASSESSMENT AMOUNTS ALLOWED YES NO IF YES, ANY POLICY OR RESTRICTIONS: 5.) IS INFORMATION ON A COMPUTER PROGRAM? YES NO 6.) PLEASE DESCRIBE THE PROCESS ON HOW AN ASSESSMENT SEARCH REQUEST COMES IN (TYPES OF EMPLOYEES THAT ARE INVOLVED IN PROCESS, ROUTING SYSTEM AMONG EMPLOYEES, ETC.) . 7.) IF AN ERROR IS MADE IN A SEARCH DOES THE CITY TAKE FULL RESPONSIBILITY AND DROP THE ASSESSMENT OR ANY PORTION /AMOUNT MISSING? YES NO HAS YOUR COMMUNITY EVER BEEN SUED FOR AN ERROR ON A SEARCH? YES NO NL SURVEY - ASSESSMENT SEARCHES AND SUBDIVISION AGREEMENTS PAGE 2 8.) DO YOU HAVE AN ASSESSMENT CATEGORY CALLED: PENDING ASSESSMENT: (please provide definition) FUTURE ASSESSMENT: (please provide definition) DEFERRED ASSESSMENT: (please provide definition) 9.) IF THERE IS AN IMPROVEMENT PROJECT OUTSIDE THE CITY LIMITS, DO YOU GIVE A PROJECT HEARING NOTICE TO THE OUT -0 - OWN OWNERS? YES NO 10.) ON WHAT BASIS DO YOU DEFER ASSESSMENTS? OUT -OF -CITY LIMITS YES NO AGRICULTURE USE YES NO SENIOR CITIZENS YES NO LOW INCOME (NO AGE LIMIT) YES NO TOTAL CITY COST - NO DEFERRED ASSESSMENTS YES NO ANY OTHER BASIS FOR A DEFERRED ASSESSMENT, PLEASE DESCRIBE: 11.) DOES YOUR ASSESSMENT SEARCH DISCLOSE ANY OF THE FOLLOWING ITEMS: • OUTSTANDING WATER /SEWER /REFUSE BILLS YES NO OUTSTANDING MUNCIPAL GAS /ELECTRIC BILLS YES NO VARIANCES OR CONDITIONAL USE YES NO FIRE CODE ORDERS YES NO BUILDING CODE OR MINIMUM HOUSING CODE CONSIDERATION YES NO WEED CONTROL NOTICE YES NO SNOW REMOVAL NOTICE YES NO SUBDIVISION AGREEMENTS YES NO ANY OTHER INFORMATION DISCLOSED, PLEASE SPECIFY: Please attach a copy of a typical assessment search and residential subdivision agreement. Thank you! Please return by February 25, 1988. You will receive a summary of the results for responding!!! Sincerely, Gary D. Plotz 40 City Administrator CITY OF HUTCHINSON GP /bb (612)587 -5151 H�rcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 5, 1988 SUBJECT: PLARNING Dear ; You have been selected for a special interview to develop the city long - range plan, known as the "comprehensive plan ". We sincerely hope you will take 15 -20 minutes of your time to give us your opinion(s). The comprehensive plan is a "planning tool" for the city council, planning • commission, city staff and other city entities (utilities commission, parks and recreation board, etc.). Elements of the plan include housing, industrial expansion, parks, redevelopment, zoning, traffic, schools, major road improvements, utility improvements, drainage and land use. Regarding any one of these elements, there may be present or future needs in your opinion. Possibly you would like to offer an objective and /or a policy directed at any one or more of these elements. All comments are welcomed. Bill Weber, of the firm BRW, will be conducting an interview on an individual basis and, in a few cases, on a small group basis at city hall. Budgetary constraints limit the interviewing to the morning, afternoon, or evening of Monday, February 22, 1988. We have taken the liberty of suggesting a time of for your interview. Bonnie Baumetz will be calling you shortly to confirm a time or find an alternative time on February 22, 1988. Your opinion does count and we want to incorporate your opinion in the Hutchinson Plan. U G P /b b Sincerely, Gary Plotz City Administrator CITY u? riiJTCHIDSON