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cp04-06-1988 c0 AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, APRIL 6, 1988 4:30 - 5:30 P.M. - S.A.R.A. Meeting 5:30 - 5:35 P.M. - Consideration of Approving Assessment Rolls for Lettings No. 2, No. 9 And No. 10 And Calling Hearing for April 26, 1988 at 8:00 P.M. Action - Motion to reject - Motion to approve assessment rolls and set hearing - Motion to waive readings and adopt Resolutions 5:35 - 6:30 P.M. - Presentation by City Administrator 1. Review Listing of 1987 Objectives 2. Review of Council Ranking of Top 1988 Objectives • 3. Review of Administrator's Report And Recommendations On Assessment Searches 4. Review of Proposal to Establish Standards for Discipline 7:00 - 8:00 P.M. - Fire Station Joint Meeting with Committee from School Board Regarding Proposed School Location And Future Street System 8:00 - ?? P.M. - Continue Workshop with City Administrator 40 • • April 6, 1988 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 To: Mayor and City Council From: Director of Engineering Re: Resolutions Setting Assessment Hearings Attached are resolutions declaring cost to be assessed and setting public hearings for the following projects: Letting No. 2, Project 88 -02 School Road Letting No. 8, Project 88 -19 Carolina Avenue and Arizona Street Letting No. 9, Project 88 -18 Westwood Road 88 -22 Texas Avenue 88 -23 Hilltop Drive 88-24 Ludtke Lane Letting No.10, Project 88 -20 Lakewood Terrace 5th Addition 88 -21 Plaza Heights The following are noteworthy with respect to the costs. Our Project 88 -02, the City cost is eligible for state aid funds. The City cost on Project 88 -19 will either be collected from Koosman & Rice from their proposed development west of School Road, or the items of work will be deleted from the project. In accordance with the subdivision agreements for Santelman's Additions, much of the assessable cost must be deferred until development of the property. The bid price for Project 88 -20 will be reduced, as reflected on the resolution, by a change order due to an error in estimating the proposal quantities. Bid tabulations are attached Respectfully submitted, Eugene ers Director of Engineering EA/Pk enclosure Approval of the resolutions is requested. Cerra- r -+t.,Q r.>IdS 4 LtTTING 110. 2 • 11 NIO TANYLATION Cm or NLr=NWN F"JECT 88-02 (S.A.P. 133 - 117 -08) DATR April lst, 1988 BIDDER SURETY AMOUNT DELIVERY Wm. Mueller S Sons, Inc. 831 Park Ave. Hamburg, MN 55338 1 X 3 64,171.00 Bituminous Paving, Inc. P. 0. Box 6 Ortonville, MN 56278 3 X $ 85,576.00 Duininck Bros., Inc. P. 0. Box 208 Prinsburg, MN 56281 Midcon Paving Box 156 Annandale, MN 55302 Hardrlves, Inc. P. 0. Box 579 St. cloud, MN 56302 2 X $ 68,218.20 R BID TABULATION CITY OF HU'rCHINSON 0 PROJECT Letting A8, Project #88 -19 U 0 DATE March 25, 1988 BIDDER SURETY AMOUNT DELIVERY Juul Contracting -Hutchinson, M X $63,396.85 Water Products Company Fdan Prairie. MN Davies Water Equipment Minneapolis, MN Rickert Excavating Brownton MN X 66,966.00 Schwinger Landscaping S Exv. Cold Spring, MN Moliter Excavating St. Cloud, ALT X 68,094_90 S&L Excavating St. Cloud, MN X 91,201.21 Ed Rettman Excavating Hutchinson M-N - • F, I L WO TASLUTIOR CM O! ViTclaMDOM LETTING MO. 9 ' PROJECT 88 -18, 88-22, 88-23 b 88 -24 DATE April lot, 1988 - Mec +e $. ci S BIDDER SURETY AMOUNT DELIVERY Juul Contracting Co. P. 0. Box 189 2 X $183,952.85 Hutchinson, MN 55350 Latour Construction Rt. 1, Box 76 Maple Lake, MN 55358 3 X $194,432.18 Lundin Construction 1905 -3rd Ave., P. 0. Box 3024 Mankato, MN 56002 -3024 Redstone Construction P. 0. Box 218 Mora, MN 55051 5 X $202,146.70 S b L Excavating, Inc. 800 S. Hwy. 10 St. Cloud, MN 56301 1 X $183,233.71 S. J. Louis Construction, Inc. P. 0. Box 1373 St. Cloud, MN 56302 Ed Rettman Excavating 564 Hassan St. Hutchinson, MN 55350 Bauerly Bros., Inc. Rt. 2 Sauk Rapids, MN 56379 Duininck Bros., Inc. P. 0. Box 208 Prinsburg, MN 56281 Quam Construction P. o. Box 42 Willmar, MN 56201 4 X $198,270.05 Peterson Excavating County Road 25 Clark's Grove, MN 56016 If 0 UMINC N0. 10 0 0 PROJECT 88 -20 & 88 -21 DATE April 1st, 1988 uD TAINUTION CITY or 11 TCNINNI C r r r<e. 1 e t.'t BIDDER SURETY AMOUNT DELIVERY Juul Contracting Co. P. 0. Box 189 1 X $308,420.55 Hutchinson MN 5 350 Latour Construction Rt. 1, Box 76 6 X $327,245.62 Maple Lake MN 55358 Lundin Construction 1905 -3rd Ave., P. 0. Box 3024 Mankato, MN 56002 -3024 Redstone Construction P. 0. Box 218 7 X $344,540.75 Mora, MN 55051 S S L Excavating, Inc. 800 S. Hwy. 10 8 X 4349,257.66 St. Cloud, MN 56301 S. J. Louis Construction, Inc. P. 0. Box 1373 9 X 4351,933.30 St. Cloud, MN 56302 Quam Construction P. 0. Box 42 Willmar, MN 56201 3 X $316,445.85 Ed Rettman Excavating 564 Hassan St. Hutchinson, MN 55350 Bauerlv Bros., Inc. Rt. 2 Sauk Rapids, 11N 56379 N. H. Snider Construction Co. Box 197 Slayton, MN 56172 S X $339,004.50 0 r� U LMING M0. 10 PROTECT 88 -20 & 88 -21 DATE April lst, 1988 ua TAMUTIoM Cm of MUTCHIM" Page 2 BIDDER SURETY AMOUNT DELIVERY Hjerpe Corporation Hwy. 19 S 71 E., Box 313 Redwood Falls MN 56283 10 X Peterson Excavating Cty. Rd. 25 Clark's Grove, MN 56016 2 X $309,613.52 Machtemes Construction P. 0. Box 275 Waconia, MN 55387 4 X $316,991.03 RESOLUTION NO. 8746 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 238 LETTING NO. 2 PROJECT NO. 88 -02 WHEREAS, cost has been determined for the improvement of School Road from 7th Avenue N.W. to California Street by the construction of Bituminous Surfacing, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, and Appurtenances; and the bid price for such improvement 1s $64,171.00, and the expenses incurred or to be incurred in the making of such improvement amount to $14,117.62, so that the total cost of the improvement will be $78,288.62. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $35,154.11, and the portion of the cost to be assessed against benefitted property owners is declared to be $43,134.51. 2. The City Administrator, with the assistance of the Director of • Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 6th day of April, 1988. Mayor City Administrator J RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 8749 , ASSESSMENT ROLL NO. 238 LETTING NO. 2 PROJECT NO. 88 -02 WHEREAS, by a resolution passed by the Council on the 6th day of April, 1988, the City Administrator City Clerk was directed to prepare a proposed assessment of the cost of improving School Road from 7th Avenue N.W. to California Street by Construction of Bituminous Surfacing, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites and Appurtenances; AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of April, 1988, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment may be heard. 2. The City Administrator is hereby directed to cause a notice of the • hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted by the Council this 6th day of April, 1988. Mayor City Administrator • RESOLUTION NO. 8747 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 239 LETTING NO. 9 WHEREAS, cost has been determined for the improvement of: Project No. 88 -18 Westwood Road in Sunset Ridge Addition by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base and Appurtenances; and Project No. 88 -22 Texas Avenue from California Street to the East Terminus of Texas Avenue by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; and Project No. 88 -23 Hilltop Drive from Michigan Street to Paul's Road by Construction of Storm Sewer, Grading, Aggregate Base • and Appurtenances; and Project No. 88 -24 Ludtke Lane and County Road No. 12 Adjacent to Johnson's Court Subdivision and First Addition to Johnson's Court by the Construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, and Appurtenances; and the bid price for such improvement is $183,233.71, and the expenses incurred or to be incurred in the making of such improvement amount to $40,311.42, so that the total cost of the improvement will be $223,545.13. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $16.41, and the portion of the cost to be assessed against benefitted property owners is declared to be $223,528.72. 2. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his • RESOLUTION NO. 3747 PAGE 2 • office for public inspection. 3. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 6th day of April, 1988. Mayor City Administrator • • RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 8750 ASSESSMENT ROLL NO. 239 LETTING NO. 9 WHEREAS, by a resolution passed by the Council on the 6th day of April, 1988, the City Administrator City Clerk was directed to prepare a proposed assessment of the cost of improving: Project No. 88 -18 Westwood Road in Sunset Ridge Addition by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base and Appurtenances; and Project No. 88 -22 Texas Avenue from California Street to the East Terminus of Texas Avenue by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; and Project No. 88 -23 Hilltop Drive from Michigan Street to Paul's Road by • Construction of Storm Sewer, Grading, Aggregate Base and Appurtenances; and Project No. 88 -24 Ludtke Lane and County Road No. 12 Adjacent to Johnson's Court Subdivision and First Addition to Johnson's Court by the Construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, and Appurtenances; AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of April, 1988, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment may be heard. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the • RESOLUTION NO. 8750 PAGE 2 • notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted by the Council this 6th day of April, 1988. City Administrator r � U lJ RESOLUTION NO. 8743 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT is ASSESSMENT ROLL NO. 240 LETTING NO. 10 WHEREAS, cost has been determined for the improvement of: Project No. 88 -20 Darrell Drive, Loretta Lane, McDonald Drive, Park Island Drive, and Honey Tree Road in Fifth Addition to Lakewood Terrace by construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; and Project No. 88 -21 Keith Street and Sunset Street South of Chicago Avenue, and Cleveland Avenue and Cheyenne Street in Plaza Heights Addition by construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; and the bid price for such improvement is $280.001.50, and the expenses incurred or to be incurred in the making of such improvement amount to $61,600.33, so that the total cost of the improvement will be $341,601.83• • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 11 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $36,928.45, and the portion of the cost to be assessed against benefitted property owners is declared to be $304,673.38. 2. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3• The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 6th day of April, 1988. ity Administrator Mayor RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 8751 ASSESSMENT ROLL NO. 240 LETTING NO. 10 WHEREAS, by a resolution passed by the Council on the 6th day of April, 1988, the City Administrator City Clerk was directed to prepare a proposed assessment of the cost of improving: Project No. 88 -20 Darrell Drive, Loretta Lane, McDonald Drive, Park Island Drive, and Honey Tree Road in Fifth Addition to Lakewood Terrace by construction of Sanitary Sewer, Water Main, Sewer and Water Service to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; and Project No. 88 -21 Keith Street and Sunset Street South of Chicago Avenue, and Cleveland Avenue and Cheyenne Street in Plaza Heights Addition by construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of April, 1988, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment may be heard. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted by the Council this 6th day of April, 1988. Mayor ty Administrator • RESOLUTION NO. 8452 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 241 LETTING NO. 8 WHEREAS, cost has been determined for the improvement of Carolina Avenue and Arizona Street in Helland's 8th Addition by Construction of Sanitary Sewer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base, and Appurtenances; and the bid price for such improvement is $63,396.85, and the expenses incurred or to be incurred in the making of such improvement amount to $13,947.31, so that the total cost of the improvement will be $77,344.16. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $3,430.14, and the portion of the cost to be assessed against benefitted property owners is declared to be $73,914.02. 2. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as • provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 6th day of April, 1988. City Administrator • Mayor RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 8753 ASSESSMENT ROLL NO. 241 LETTING NO. 8 WHEREAS, by a resolution passed by the Council on the 6th day of April, 1988, the City Administrator City Clerk was directed to prepare a proposed assessment of the cost of improving Carolina Avenue and Arizona Street in Helland's 8th Addition by Construction of Sanitary Seer, Water Main, Sewer and Water Services to the Property Line of All Buildings or Buildable Sites, Storm Sewer, Grading, Aggregate Base and Appurtenances; AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of April, 1988, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment may be heard. �J 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice • to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted by the Council this 6th day of April, 1988. Mayor ty Administrator 17J Z r� 0 COI[PM101 OF 1987 OBJBCTIM 1. Police Station The date of April 11, 1988 has been established to move into the new facility. Exterior comple- tion of the building (including handicapped ramp) plus the reconstruction of Franklin Street are activity for spring /summer. (90% Completion) 2. Compilation of City Marlow Priebe completed the written listing of Engineer's informa- all deferred assessments. 1100% Completion) tion On Deferred Assessments 3. Consideration of The second appraisals were completed. Second Opinion On (100% Completion) Airport Appraisals 4. Evaluation of Sewer/ The report was completed by Donohue and is in Water Charges the process of being mailed. (100% Completion) 5. Consideration of Alternatives were reviewed by the City Engineer; Alternatives to Copper the recommended alternative is in the Small Cities Study Report Grant application, (100% Completion) 6. Community Input Samples were provided to the City Council; it Solicitation was decided to hold off until approximately (Budgeted for 1987) June. 7. Resolution of Parking The parking appeals were settled at a 45% level; Appeals the follow -up paper work is being done by Barry Anderson. (90% Completion) 8. Review of Liquor Store Chuck Nelson has received an interior layout Interior Layout that will be reviewed by the City Council. Mod- ifications of additional cooler space were made in 1987. (50% Completion) 9. Council Review of Proposed City Charter And Potential Referendum 10. Wastewater Treatment Plant Bid Award And implementation, Includ- ing Forcemain Easements 11. Consider An industrial Development Area /Park Adjacent to Hutchinson Technology, Plan Im- provements The Charter Commission completed the task; referendum approved. (100% Completion) Bid awarded on time; easement from 3M was suf- ficient to construct fcrcemain through problem area. (100% Completion) Hutchinson Technology has purchased land to the north and east; the area has been annexed; a plat has been drawn with access to Hwy. 7 East; Hutchinson Technology will have some lots to sell. (100% Completion) 12. Implement. Energy Council's Goals & Objectives, Including Revolving Loan Fund 13. Sprinkling Downtown Building Basements Over 1500 Square Feet, Coordinated with Loan Program 14. mplement Auditor'. Recommendation On Additional Cash Reporting /Control 15. Establish A Revised Organizational Chart. to Represent Current Thinking On Account- ability 16. Revise And Add to City Pricedure /Policy Handbook 17. Hold Workshop With HCDC. For Current Update And 1987 Organizational Objectives The 1987 grant was closed out with 63 Phase I audits completed. One loan was made. The 1988- 1990 application was approved and the loan activi- ties to be coordinated with the Small Cities Grant program. 1100» Completion,- The Council has agreed to address this problem through the Small Cities Grant Program; applica- tion pending until the end of May. The recommended draft policy has gone out from Ken Merrill to the directors. The Council has agreed to new or anization re- lationship in engineering streets, water and wastewater. The organizational chart will be reviewed at this year's workshop. .1C0» Com- pletion) This is a continuing project: our most recent new policy was on sexual harassment. (100 °b Completion) The workshop was completed in the fall. (100% • Completion) V. poll Wcrysho_, With: This was crone in spring 1937. (100°i Completion) Hutchinson Utilities Commission for Current Update And 1987 Organiza- tional Objectives 19, Council Decision On Kay Street area project was ownsidered and drop - Drainage Problems On ped after public hearings; Fifth Av-nue project 5th Ave. ME, Maplewood (pare; was approved. (130% Completion: Bast (Lateral), And Kay Street Areas 20. Hold Workshop On Disaster Planning with Gi y Oi,Lvil, Safety Council. Civil De- fense Officials, Anti Local ladustry A workshop was held ir, Ootobor; a private in- dusi y representative was appoi n.ed to be in _:-large of the citizens right -to -know require- ments. The City's Polio_ Chief was appointed in March 1948 as City individual in charge of disaster preparedness. (100'% Completion) 21. Hold Workshop With Police Mayor Ackland and I have met with Police Chief Department On flow Juvenille and described our concerns; Chief Madson has met 4101 Crime Prevention Program with representatives of the school district. Could Be Expanded } 22. Decide On Selection Process Interviews were held and Gene Anderson was For New City Engineer, Etc. selected. (100% Completion) 23, Decide On Voting Machines City Council had workshop in winter 1987 on this And /Or Alternatives For objective; the next step was to review the machine Implementation Of System alternative with the election judges. In 1987 24. Hold Or Reduce Mill Levy This objective was accomplished and the City's portion of the mill levy reduced. (100% Comple- tion) 25. Review Assessment A survey was completed of 35 communities; survey Search Form results and recommendation will be presented at an upcoming workshop. (90% Completion) 0 0 rJ 0 CITY COUNCIL PRIORITIES FOR 1988 APRIL 5, 1988 (5COUNCIL RESPONSES) RANKING ITEM TOTAL POINTS 1 HOLD OR REDUCE MILL LEVY 42 2 UPDATE ASSESSMENT SEARCH FORM 30 3 IMPLEMENT SMALL CITIES GRANT APPLICATION 25 4 COMPREHENSIVE PLAN UPDATE 25 5 RENEGOTIATE JUNKER SANITATION CONTRACT FOR RECYCLING AND GARBAGE SEPARATION (GLASS, ALUMINUM, OTHER) 22 6 PERFORM A "COMMUNITY SURVEY OF NEED AND OPINIONS" 21 7 RENOVATE LAYOUT OF LIQUOR STORE AND MOVE TO PART -TIME EMPLOYEES 17 8 ESTABLISH WORKSHOP ON SUBDIVISIONS AND ASSESSMENT SEARCHES 17 9 EXPAND JUVENILE CRIME PREVENTION PROGRAM 16 10 HAVE CITY ADMINISTRATOR PRESENT A BALANCED BUDGET AT FIRST BUDGET REVIEW 14 RATING 1988 GOALS OF THE CITY 10 - Highest rating 1 - Lower rating • RATE THE TOP TEN!! RANDOMLY LISTED COMPREHENSIVE PLAN UPDATE - BRW UPDATE SEASON PASS AND ADMISSION SYSTEM AT POOL COMPLETE PHASE II OF LIBRARY SQUARE PARK NEW WELL AND WATER REFURBISHING PROJECT EXPAND JUVENILE CRIME PREVENTION PROGRAM SELECT, BOND, AND IMPLEMENT 1988 IMPROVEMENT PROJECTS COMPLETE AMD ACTIVATE NEW POLICE STATION REPLACE STORM SEWER GRATES REAPPLY FOR FEDERAL /STATE FUNDS FOR BASS POND PARKLAND PROJECT RENOVATE LAYOUT OF LIQUOR STORE AND MOVE TO PART -TIME EMPLOYEES COMPLETE AND ACTIVATE WASTEWATER PLANT ESTABLISH A COMPUTER BASED INDEXING SYSTEM FOR CITY DOCUMENTS CROSS -TRAIN EMPLOYEES IN WASTEWATER AND WATER PLANT HAVE CITY ADMINISTRATOR PRESENT A BALANCED BUDGET AT FIRST BUDGET REVIEW ESTABLISH A SET -ASIDE RESERVE FOR CITY HALL RENOVATION DETERMINE REUSE OF OLD WASTEWATER PLANT CODIFY OF CITY ORDINANCES PERFORM A "COMMUNITY SURVEY OF NEED AND OPINIONS" IMPLEMENT THE DESIGN REVIEW COMMITTEE FOR DOWNTOWN IMPROVEMENTS RESOLVE PARKING ASSESSMENT APPEALS RE- EVALUATE PARKLAND CONTRIBUTION (LAND AND /OR CASH) IMPLEMENT SMALL CITIES GRANT APPLICATION (sprinkling, Hutch Hotel, water service lead repair and rehabilitation of apartments and commercial) 1988 GOALS OF THE CITY PAGE 2 COMPLETE NEGOTIATIONS ON PURCHASE OF AIRPORT PROPERTY DEVELOP A HANDBOOK ON SPECIFICALLY SPECIAL ASSESSMENT POLICIES . UPDATE ASSESSMENT SEARCH FORM COMPLETE PHASE II OF LIBRARY SQUARE PARK BEAUTIFICATION REPLACE CHRISTMAS TREE DECORATIONS AND EVALUATE ORNAMENTAL LIGHTING ALTERNATIVES ESTABLISH A CITY TREE /SHRUB NURSERY DETERMINE FEASIBILITY OF POOL LIGHTING UPDATE SEASON PASS AND ADMISSION SYSTEM AT MUNICIPAL POOL ESTABLISH WORKSHOPS ON SUBDIVISION AGREEMENTS, ASSESSMENT SEARCHES WITH REALTORS /DEVELOPERS (AFTER REVISIONS) HOLD OR REDUCE MILL LEVY INCREASE TREE PLANT PROGRAM (via memorials, donations, boulevards and park monies) RENEGOTIATE JUNKER SANITATION CONTRACT FOR RECYCLING AND GARAGE SEPARATION (GLASS, ALUMINUM, OTHER) UPDATE JOB DESCRIPTIONS AND REVISE ORGANIZATION CHART • DESIGN AND BUILD NEW AIRPORT HANGARS • 0 ESTABLISHING DISCIPLINE STANDARDS FOR CITY EMPLOYEES presented by L� Gary Plotz City Administrator April 1, 1988 • • INTRODUCTION Members of the Hutchinson City Council have expressed a strong interest in establishing some suggested disciplinary standards for city employees. Each council member may have a different degree of "strength" or "strictness" that the policy should contain. The attached chart provides a method to rate the strength of the policy for the various types of behavior. You may want to refer to the hospital policy to assist you in your decision how to rate the (1) first offense (2) second offense (3) third offense (4) fourth • offense. Based on the overall feedback I receive on each of these items, we will then consult the city attorney to ascertain his opinion on whether the standard is reasonable. I have also attached the League of Minnesota Cities comments from their "Model Personnel Handbook" regarding discipline. Specifically they state: "This practice (disciplinary standards) has the advantage of assuring that disciplinary action in a particular case is justified when there is specific language covering the particular conduct.... " It is my opinion that if both the employer and employee know the standards from the start, the employees will be increasingly careful. Also, the administrator • will be in a stronger position to cite a standard and implement the discipline. �IPLINE KEY: ON - ORAL WARNING WW a WRITTEN WARNING S - SUSPENSION D - DISMISSAL SD - SUSPENSION PENDING INFORMING EMPLOYEE OF EMPLOYEE ASSISTANCE POLICY. IF EMPLOYEE REJECTS ASSISTANCE, DISMISSAL WILL BE INVOKED. (Follows hospital policy.) �* 111N SUBJECT TO EMPLOYEE ASSISTANCE POLICY (Follows attached hospital policy) CITY COUNCIL INPUT ON SEVERITY OF DISCIPLINE OVER A 3 YEAR PERIOD RST OFFENSE i SECOND OFFENSEI THIRD OFFENSE I FOURTH OFFEN - Tlva Kav - tlse Kav - Lae Rev - - Use Kev - Chronic absente m _ Failure to report absense to supervisor Irvq,propriate use of sick time U.a,muse,i absence Une,ammed/eKCPasive lateness OH- J(H•SPIE BEYAVIOR or threatening language to supervisors eve language to citizens —_ r-relessrass Distribution Or preparation Of disparaging material regarding •elected and public officials ", i.e., administrator (a), directors, department heads _ Driving a city vehicle without a valid license -- _- Failure to report injuries _ Failure to use safety devices Having personal possession of confiscated Property__ Illegal possession of firearms or other weapons _ Illegal possession of narcotics _ Horseplay Insu6ordisation •rintmdcati.m Not accounting for all city revenue and/or expenses to finance deparumnt _. Not turning in city revenue(s) to finance dept. _ Sleeping m the job Snokinq in unauthorized places Speeding in a city vehicle Starri m, a fight.. Unauthorized or personal use of city vehicle or a uimmt Unauthorized release of enployeer/employee infornation (Data Practices Act) le driving of city vehicle tim of state cm'paign laws (anytime on job site) i I 9 :• CITY COUNCIL INPUT ON SEVERITY OF DISCIPLINE OVER A 3 YEAR PERIOD DL9O'IISTY AND III�IATED PIY7BIf?S Palsifyi eiployment application. Theft (major) (FIRST OFFENSE - Use Rev SECOND OFFENSE - Use Rev THIRD OFFENSE - Use Rey I FOURTH OFFENSE( -Use Rey - f — Theft (minor) Willful damage to city property aIHER PY433LE S Criminal convictions Sexual na.a went Wage gamisMent _ - - -._ . a. • Director and departmart head shall contact city administrator for aseistarnx in Aorerm oration of proper disciplinary action • • TO: GARY PLOTZ AND HUTCHINSON CITY COUNCIL FROM: HUTCHINSON SAFETY COUNCIL DATE: APRIL 4, 1988 At the March 28, 1988 meeting of the Hutchinson City Council a proposal for the city to extend Linden out to School Road was presented. Some discussion was held regarding this proposal. Concerns were expressed regarding if it would limit expansion of the schools. After further discussion a motion was made, seconded and carried that the Safety Council support this extension of Linden and that the City Council be notified of our support. • J (612) 587 -5151 • f/ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 23, 1988 Mr. Glenn Matejka Superintendent School District #423 30 Glen St. No. Hutchinson, MN 55350 RE: Anticipated New 7th and 8th Grade School Dear Mr. Matejka: c Pursuant to our discussions and request at our meeting on March 16th, concerning a possible new school in the City, we have analyzed the inplace sanitary sewer, water main, storm sewer, and transportation system in the area for adequacy and alternatives of service to the potential site of the school. It was assumed that the school would be located north and somewhat east of the R -1 School, in what would be described as the South 1/2 of the Northwest 1/4 of the Southwest 1/4 of Section 1. Utility and street maps are included for your information and use. Costs were not estimated for work on School District property, which it was presumed that the School District would administrate. Sanitary Sewer Existing sanitary sewer, which was installed in 1987, lies 150 feet south of the aforedescribed tract. It is of sufficient depth and capacity to serve at the site shown. Storm Sewer Storm sewer was constructed on the Wagner property on the extension of Say Street in 1970, and in 1987 in conjunction with the sanitary sewer, approximately 165 feet south of the aforedescribed tract. Both pipes are of sufficient size and depth to serve the property. I assumed that connections would be made to the latter, since connection to the pipe installed in 1970 would require crossing the Wagner property. Water Main One possible way of serving the site is by connecting to the existing main on School Road, installing a pipe on School District property toward the east on alignment parallel with the sanitary sewer and storm sewer constructed in 1987, and then installing a main toward the north on School District property in the • area of the new school site and connecting to the inplace water main located on the south side of the Junior - Senior High School. Mr. Glenn Matejka March 23, 1988 Page 2 • An alternative is to make a future connection, as shown, to a water main that may be installed in the future on the Wagner property. This, 'however, would require coordination with the development of the property since we are unaware of such timing, or if the property is undeveloped, assessments would need to be deferred, which the Council prefers to avoid. The cost of the optional future connection between Kay Street and the east line of the School District property, which cost would be the responsibility of the School District, is estimated to be $7,D00. Placement of water mains and hydrants on and adjacent to the site is, to some degree, dependent on whether the building is served with a fire sprinkler system. Streets As I view the situation, there are three alternatives for access to the proposed s ite. Alternative 1 — Construction of an access roadway /driveway to the site from School Road If in the future, when traffic and /or accident experience dictates, raised medians are constructed on School Road, access to the entire School District complex on the east side of School Road would need to be analyzed in conjunction with access needs for future developments west of School Road, in an effort to provide suitable median openings and turn lanes that comply with spacing requirements. This may require realignment and reconstruction of a portion of the access road /driveway near School Road and for some distance back onto School District property. Alternative 2 — Construction of a roadway across the Wagner property from Dale Street to the east line of the School District property. In addition to providing access to the proposed school site, the roadway would function as a collector for future streets on the Wagner property as it developer. To accommodate bus traffic, the roadway would need to be wider and thicker than a typical residential street, and it is assumed that the additional costs incurred therefor, would be the responsibility of the School District, together with the entire cost of the roadway between Kay Street and the east line of the School District property. Those costs are estimated to be: Cost for excess width and structural strength $115,500 Cost of for construction School Property from Kav St. to East line $ 22,500 • Estimated Total Cost----------------------- - - - - -- $138,000 • Mr. Glenn Matejka March 23, 1988 Page 3 As part of the school construction, connection would need to be made to the west terminus of the roadway with a driveway to the school site, parking area, etc... Alternative 3 - Through street across Wagner property and School District property from Dale Street to School Road. Such a street would cost approximately $155,000 to construct from School Road to the east line of the School District property. In addition to providing access to the proposed site of the new school, the street would function as an east -west through street, thus augmenting and improving the City's transportation system. Provisions must be made for east -west traffic movements to accommodate anticipated future development west of School Road. Forcing those movements to use Roberts Road, will reduce the level of service of that facility and will result in a bottleneck at Dale Street. Similarly, placing too much of the burden on South Grade Road will result in capacity problems, which will be evident by undue delay at the Dale Street and probably more so at the T.H. 15 South intersection. A through east -west street with a direct connection to inplace • Linden Avenue at Dale Street could be declared a municipal state aid route by the Council, making it eligible for construction funding available through the :iinnesota Department of Transportation. Careful consideration must be given to this alternative prior to the School District developing its property, because planning a route after development will likely cause more disruption and additional costs. If you have any questions or need additional information regarding any of the foregoing, please call me at 587 -5151, Extension 208. Thank you. Sincerely, CITY OF HUTCHINSON klnerson Director of Engineering EA /pv enc. cc: Mayor Paul Ackland Gary D. Plotz, City Administrator James Marka, Building Official George F. Field, Fire Marshal