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cp07-12-1988 cAGENDA -� REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 12, 1988 1. Call to Order - 7:30 P.X. 2. Invocation - Rev. Dan Cloeter 3. Consideration of Minutes - Regular Meeting of June 28, 1988 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report 2. Airport Commission Minutes of June 27, 1988 3. Fire Department Minutes of June 60 1988 4. Burns Manor Nursing Home Minutes of May 19 and June 2, 1988 Action - Motion to order report and minutes filed 5. Public Hearing - 8:00 P.H. NONE 6. Communications. Reauests and Petitions (a) Consideration of Citizen Request for Dust Coating on Erie Street (Requested by Alderman Marlin Torgerson) Action - (b) Presentation by Ted Willard of LOGIS Action - 7. Resolutions and Ordinances (a) Resolution No. 8831 - Resolution to Purchase Action - Motion to reject - Motion to waive reading and adopt (b) Ordinance No. 17/88 - Ordinance Amending Sec. 715:40 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Tine Limit, Parking Zones," by adding Subd No. 18 thereto, relative to "Parking, Local Regulations." Action - Motion to reject - Motion to waive second reading and adopt 1 CITY COUNCIL AGENDA - JULY 12, 1988 - .:(0. Resolution No. 8428 -, Resolution to enter into contract with NY/DOT for public transit (Hutchpiobile) service in 1989 Action - Motion to reject.- ]lotion to waive reading and adopt (d) Ordinance No. 1,1 /$8 - An. Ordinance. Amending Sudb. Ord. go. 466, Sec. 5:10 (Park Contributions) Action - Motion to. reject Notion to waive first reading and set second. reading for July 26. (e) Resolution go. 8829 - Resolution Accepting Transfer of $75,000 from Hutchinson Utilities Action - Motion to reject - Motion to approve - Hotio3%.to waive reading and adopt (f) Ordinance go. 18/88 - An`'&dinance to Vacate Alley between College Avenue and Griffin Avenue_ Action - ]Notion to reject - Motion to waive second reading and adopt (g) Ordinance No. 19/88 - An Ordinance to Vacate.Utility,Easement Located in Tenpart Addition Action - Notion to reject - Motion to waive second reading and adopt 8. Unfinished Business (a) Consideration of Junker Sanitation Refuse Rates (DEFERRED 6- 28 -88) Action - 9. NEW BUSIAESS (a) Consideration of Arena and Facility Agreements with School District Action - Notion to reject - Notion to approve (b) Consideration of Plan Approval for Storage Building at Water Treatment Plant Action- Notion to reject - Notion to approve and waive reading and adopt Resolution No. 8830 ordering advertisement for bids (c) Consideration of Assessments on 2 Parcels of Land Owned by Dr. Robert Beeler Action E 0 3 CITY COUNCIL AGENDA - JULY 12, 1988 (d) Consideration of Annual Off- Campus Work Study Agreenent between City and Technical Institute of Hutchinson Action - Notion to reject - ]lotion to approve (e) Consideration of Contract for Pest Control at Police Station: Action - ]lotion to reject - Hotion toapprove (f) Consideration of Railroad Improvements in Conjunction with 3rd Ave Nil (DEFERRED 6- 14 -88) Action - 10. Niscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments ` (a) Verified Claims Action - ]lotion to approve and authorize payment from appropriate funds 12. Adjournment 0 3 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 28, 1988 i. The meeting was called to order by Mayor Ackland at 7:30 p.m. The following were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION There was no invocation. 3. MINUTES The minutes of the regular meeting of June 14, 1988, special meeting of June 17 1988 and bid opening of June 17, 1988 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES OF MAY 17, 1988 2. FINANCIAL REPORT The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to order the minutes and report filed. Motion unanimously carried. 5. PUBLIC HEARING - 8_00 P.M. (a) ASSESSMENT ROLL 10. 245 - PROJECT 110. 88 -17, LETTING 110. 3 Mayor Ackland called the bearing to order at 8:00 p.m. and read Publication No. 3877. Attorney Mike Gavin, representing Modern Mazda, Brandon Tire, DeForest Wagner and Art Zabel, spoke and presented written objection. He asserted the properties would receive no benefit from the proposed storm sewer, since they are on the north side of the highway on high ground. If the assessment is adopted, the parties must appeal to district court. He asked that the project be reconsidered. Ford Rolfe stated he is in favor of the improvement. Mayor Ackland commented that assessments may be requested to be deferred by individuals over age 65. 1 CITY COUiCIL NIIDTES - JUNE 28, 1988 Roger Stearns, Stearnswood, stated he favors the improvement but S stated he believes a full curb on 3rd Avenue creates a burden to the businesses in the area which have previously had open access to their properties. He requested consideration for a drive -over curb. Engineer Anderson commented that on similar state aid wide streets, NY/DOT customarily requires a full curb. Nike Gavin asked how assessment for storm sewer was calculated. Staff responded that the assessment had been reduced from 3.10 /ft. to 3.05 /ft. on the north side of the highway, but not on the south side. Bob Stearns, Stearnswood, asked that a, drive -over curb be provided along the street. Ford Rolfe stated he would also want a drive -over curb. Lowell - Baumetz, Modern Nazda, asked on which side of the street the new storm sewer would be. Engineer Anderson responded it would be on the south side, with a large inlet at the end of the culvert that goes up the highway ditch. Margaret Stark asked if the dollars stated in assessment notice are actual or estimated. Response was they are actual. There being no further questions, Alderman Torgerson moved to close the hearing at 8:30 p.m. Notion was seconded by Alderman Nlinar and carried unanimously. Mayor Ackland instructed Engineer Anderson to set up a meeting with the State regarding curb options and to notify interested property owners of the meeting. Alderman Carls asked about benefit to properties on the higher north side of the highway. Attorney Anderson responded the City must prove benefit. Using state aid monies and reducing the original assessment on the north side should help with proving benefit. Engineer Anderson stated that allowances are not usually made for higher elevations. Engineer Anderson commented that for improvements on rail crossings, the property owner usually does the work, but it could be bid out if 4 'the railroad agrees. The railroad has made no objection to the assessment notice. Contract should be awarded now, but further research could be done on method for making improvement on railroad. • 2 u U CITY COUNCIL MINUTES - JUNE 28, 1988 Motion to adopt assessment Roll Ho. 245, award contract and waive readings and adopt Resolutions Ho. 8825, 8826, and 8827 was made by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously. (b) LIQUOR LICENSE AT VICTORIAN INN FOR DR. 'CHESTER :ANDERSON Mayor Ackland called the hearing to order at 8:52 p.m. and read Publication No. 3878. No one was present to be heard. Notion was made to close the hearing at 8:55 p.m. by Alderman Mlinar, seconded by Alderman Torgerson, carried unanimously.; Notion; was made to issue license by Alderman Illinar,.: seconded by Alderman Torgerson, carried unanimously. 6. COMMUNICATIONS, REQUESTS AHD PETITIONS _ (a) CONSIDERATION OF REQUEST FOR SENIOR CITIZEN REDUCED REFUSE RATE Following discussion, the request of Barry Zumach, 979 Hayden Avenue, was approved on a motion by Alderman,Mlinar; seconded by Alderman Torgerson and carried unanimously. (b) CONSIDERATION OF REQUEST By ASSEMBLY OF GOD CHURCH TO USE LIBRARY SQUARE BANDSTAND ON JULY 23 AND 24 : Following discussion, the request was approved on a motion by Alderman Torgerson, seconded by Alderman Nlinar', and carried unanimously. (c) CONSIDERATION OF REQUEST BY RESIDENTS FOR OILING OF STREETS .(HURON STREET & 3RD AVE SE) Engineer Anderson reported that the cost of oiling the sections of streets would be approximately $3500. There was discussion that city policy has been not to do such projects. Motion wasmade by Alderman Torgerson to reject the request. Seconded by Alderman Mlinar, it carried unanimously. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE 10. 8/88 - ORDINANCE REGULATING THE ISSUANCE OF SETUP LICENSES FOR THE CONSUMPTION OF INTOXICATING LIQUOR WITHIN -.THE CITY OF HUTCHINSON _ - Action was deferred to the July 26, 1988, meeting. (b) ORDINANCE NO. 17/88 - ORDINANCE AMENDING SEC. 715:W0 OFrTHR.'. 974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED !!TIMER LU[IT, PARKING ZONES," BY ADDING SUED. NO. 18 THERETO,:. RELATIVE TO "PARKING, LOCAL REGULATIONS." 3 CITY COUNCIL MUTES - JUNE 28, 1988 Notion was made by Alderman Torgerson to waive first reading and set second reading for July 12, 1988. Seconded by Alderman Xlinar, the notion carried unanimously. (c) ORDINANCE 110. 16/88 - SEVER USE AND SEVER SERVICE CHARGE ORDINANCE After discussion, motion was made by Alderman Torgerson to waive reading and adopt the ordinance. Notion was seconded by Alderman Carls and carried unanimously. (d) ORDINANCE 10. 11/88 - AN ORDINANCE AMENDING SUBD. ORD. 10. 566, SEC. 5:10 - PARK CONTRIBUTIONS Action was 'deferred to the July 12, 1988, meeting. (e) RESOLUTION FOR PURCHASE Notion was made by Alderman Nlinar, seconded by Alderman Carls, and carried unanimously to waive reading and adopt Resolution Ho. 8816. 8. UNFINISHBD BUSIH&5S (a) CONSIDERATION OF JUYBER SANITATION REFUSE RATES (DEFERRED 6- 14 -88) The item was deferred to the July 12, 1988, meeting at the request of Junker Sanitation. RECESS: A 10- minute recess was taken at 9:45 p.m. (b) CONSIDERATION OF DEFERRING ASSESSXEHTS ON SAITELXAI'S ADDITION (DEFERRED NAY 24, 1988) The item was deferred to the July 26, 1988, meeting. 9. NEW BUSINESS (a) CONSIDERATION OF SETTING DATE FOR ANNUAL APPRECIATION PICNIC FOR AUGUST 24 The date was set on a motion by Alderman Carls, seconded by Alderman llinar, and carried unanimously. (b) CONSIDERATION OF A RECYCLING SITE AS RECOMEIDED BY VOLUNTEER SOLID WASTE XAHAG ENE IT COXNITTEE 'lark Schnobrich represented the volunteer committee in discussing the request. After discussion, lr. Schnobrich was authorized to find a suitable site in conjunction with the city garage on a notion by Alderman Torgerson, seconded by Alderman Xlinar, and carried unanimously. 4 r� u s CITY COUNCIL MINUTES - JUNE 28, 1988 0 (c) CONSIDERATION OF RENEWAL OF LEASE OF WATER TOWER SPACE BY MOTOROLA The lease was renewed on a notion by Alderman Xlinar, seconded by Alderman Carls, carried unanimously. (d) CONSIDERATION OF RECOMMENDATION OF DESIGN COMMITTEE FOR COMMUNITY STREET LIGHTING Administrator Plotz summarized the recommendations of the design committee. A portion of the cost of the ornamental lights would be paid by funds now in the bond issue and a substantial portion would need to come from contingency. A notion was made by Alderman Torgerson to direct Hutch Utilities to prepare specifications and bid for the lighting. Notion was seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF RECOMMENDATION FOR HOOKUP OF ALARM SYSTEMS TO THE POLICE STATION. Approval for hookup of the alarm systems was given on a motion by Alderman Carls, seconded by Alderman Xlinar and carried unanimously. (f) CONSIDERATION OF RENEWAL OF CITY FIRE AND AUTO LIABILITY INSURANCE, ETC. Dennis Potter and Mark Flaten presented renewal information for all municipal entities, stating the city's share would be.-the same as previously. Mr. Flaten recommended the city continue with retrospective rating for worker's compensation coverage. Liquor liability will increase from $500,000 to $1 million. Mr. Potter requested the city work with the League of Cities to provide binding authority for local agent in adjusting coverages. Motion was made by Alderman Torgerson to renew coverage, including the retrospective rating program. Motion was seconded by Alderman Mlinar and carried unanimously. (g) RECONSIDERATION OF ASSESSMENT ON CORNER OF LAKEVIEW LANE AND SCHOOL ROAD - SCHOOL DISTRICT After discussion, the assessment was dropped on a notion by Alderman Carls, seconded by Alderman Torgerson, carried unanimously. (h) CONSIDERATION OF OF AUTHORIZATION TO PAY TRANS- AMERICA INSURANCE CO. THE BALANCE OF ELECTRICAL CONTRACT Payment was approved on a motion by Alderman Xlinar, seconded by • Alderman Torgerson and carried unanimously. CITY COUNCIL MINUTES - JUNE 28, 1988 (1) CONSIDERATION OF CONDITIONAL USE PERMIT TO HOVE A HOUSE REQUESTED BY V. G. BOOSALIS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Permit was approved, reading was waived and Resolution No. 8814 was adopted on a motion by Alderman Torgerson, seconded by Carls, carried unanimously. (j) CONSIDERATION OF VACATION OF ALLEY BETWEEN COLLEGE AVENUE AND GRIFFIN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Torgerson to approve, waive first reading of Ordinance 18/88 and set second reading for July 12, 1988. Seconded by Alderman Mlinar, carried unanimously. (k) CONSIDERATION OF VACATION OF EASEMENT IN TENPART ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Notion was made by Alderman Carle to approve, waive first reading of Ordinance 19/88 and set second reading for July 12, 1988. Seconded by Alderman Nlinar, carried unanimously. (1) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LOUIS SING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Carls to approve, waive reading and adopt Resolution No. 8815. Seconded by Alderman Mlinar, carried unanimously. (m) CONSIDERATION OF SKETCH PLAN SUBMITTED BY JOHN SLYTBR (2 NILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Notion was made by Alderman Nlinar to refer to the County with no objection. Motion was seconded by Alderman Torgerson and carried unanimously. (n) CONSIDERATION OF FINAL PLAT OF OAS HILLS SUBMITTED BY GERRIT SMITH (2 MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Notion was made by Alderman Torgerson to approve, subject to the name being changed. Notion was seconded by Alderman Carls, carried unanimously. (o) CONSIDERATION OF FINAL PLAT OF SAHLIN VIEW SIIBXITTED BY AL SOGLIN (2 MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Motion was made by Alderman Nlinar to refer to the County with no objection. Motion was seconded by Alderman Torgerson, carried unanimously. (p) CONSIDERATION OF REVISED PRELIMINARY PLAT OF BRECHT RIVERSIDE M SUBMITTED BY LOVELL BRECHE (2 MILE RADIUS) WITH FAVORABLE RBCONMENDAITON OF PLANNING COMMISSION E CITY COUNCIL MINUTES - JUNE 28, 1988 Motion was made by Alderman Torgerson to refer to the County with no objection. Motion seconded by Alderman Carls and carried unanimously. (q) CONSIDERATION OF SKETCH PLAN OF BREEZY MEADOW FIRST ADDITION SUBMITTED BY DONALD SITZ (2 MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Notion was made by Alderman Torgerson to refer to the County with no objection. Notion was seconded by Alderman Nlinar and carried unanimously. (r) CONSIDERATION OF LOT SPLIT SUBMITTED BY REDMAN REAL ESTATE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCY Notion was made by Alderman Torgerson to approve with stipulation regarding curb cuts. Seconded by Alderman Nlinar, carried unanimously. (s) CONSIDERATION OF ALLOYING USE OF FEDERAL AID URBAN FUNDS FOR TRUNK HIGHWAY 22 IMPROVEMENTS Motion was made by Alderman Torgerson to approve, waive reading and adopt Resolution No. 8817. Notion was seconded by Alderman Carls and carried unanimously. (t) CONSIDERATION OF BIDS FOR LETTING 110. 16, PROJECT 10. 88 -32 Motion was made by Alderman Xlinar to approve, waive reading and adopt Resolutions No. 8818 and 8819 and set public hearing for July 26, 1988 at 8:00 p.m. Motion was seconded by Alderman Torgerson and carried unanimously. (u) CONSIDERATION OF BIDS FOR LETTING 110. 15, PROJECT 88 -31 Motion was made by Alderman Carls to approve, waive reading and adopt Resolutions No. 8820 and 8821 and set public hearing for July 26, 1988, at 8:00 p.m. Motion was seconded by Alderman Torgerson and carried unanimously. (v) CONSIDERATION OF FREEXONT AVENUE HYDRANT INSTALLATION Notion was made by Alderman Nlinar to approve, waive reading and adopt Resolutions No. 8822 and 8823. Seconded by Alderman Torgerson, carried unanimously. (w) CONSIDERATION OF LETTING 10. 11 - PROJECT 88 -26 Notion was made by Alderman Torgerson to approve, waive reading and . adopt Resolution No. 8824 setting bid opening for July 26 at 2 p.m. Motion was seconded by Alderman Carls, carried unanimously. 7 CITY COUNCIL MINUTES - JUNE 28, 1988 (x) CONSIDERATION OF SUBDIVISION AGREEMENT FOR BRECHT SUBDIVISION Motion was made to approve by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously. (y) CONSIDERATION OF SUBDIVISION AGREEMENT FOR OAK HILLS PLAT (2 MILE RADIUS) The iten was deferred until such time as the name of the plat is changed, on a notion by Alderman Mikulecky, seconded by Alderman Carls, carried unanimously. (z) CONASIDERATION OF RENEVAL OF ALARM NOTIFICATION CONTRACT Contract was renewed on a motion by Alderman Mikulecky, seconded by Alderman Carls, carried unanimously. (aa) CONSIDERATION OF AUTHORIZING STAFF TO ADVERTISE FOR HEALTH INSURANCE BIAS After discussion, motion was made by Alderman Carls to authorize staff to advertise for health insurance bids and to extend the present coverage for one month. Notion was seconded by Alderman Nlinar and carried unanimously. (bb) CONSIDERATION OF OMRSHIP TRANSFER OF COMMUNITY MARQUEE (PRESENTATION BY CHAMBER MARQUEE TASK FORCE) After presentation of recommended agreement by Chamber Task Force, notion was made by Alderman Torgerson to accept ownership transfer as stated in the agreement. Notion was seconded by Alderman Nlinar and carried unanimously. (cc) CONSIDERATION OF DELINQUENT PATER AND SEVER ACCOUNTS Motion was made by Alderman Carls to discontinue service unless other arrangements have been made. Motion seconded by Alderman Mikulecky and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM THE CITY ADMINISTRATOR City Administrator Plotz reported that the new wastewater treatment facility is fully operational this week, as scheduled. Sludge drying will begin later. Remodeling is complete on the motor vehicle office and the move into it will be made this week. I 0 0 0 0 CITY COUNCIL MINUTES - JUNE 28, 1988 Information on the conduct of public hearings is in the council packet. City Administrator and Nayor will work on a recommendation to the council for providing this information to citizens at hearings. The annual audit is complete and the auditor could appear at July 26 council meeting to review the report. LOGIS will be invited to present options and alternatives for computer use at a July council meeting. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls reported a complaint he has received concerning debris in a yard at 456 Prospect Street. There has been a modification in the purchase arrangements of the hospital for the Dassel clinic. Originally, the price was $60,000 with a $20,000 promissory note. The hospital now wishes to change this to $70,000 with a $10,000 promissory note. Council is requested to approve this modification. Council approved the request on a motion by Alderman Xikulecky, seconded by Alderman Nlinar and carried unanimously. • (c) COMMUNICATIONS FROM ALDERMAN JOHN XLINAR i Alderman Mlinar requested that additional follow -up be done on removal of junk cars from a yard at 226 Erie Street. (d) COMMUNICATIONS FROX ALDERXAN XARLIN TORGERSON Alderman Torgerson reported that Gopher Campfire has requested the city to spray for mosquitoes. Request was approved on a motion by Alderman Torgerson, seconded by Alderman Xlinar, and carried unanimously. Gopher Campfire would make use of a large old steam engine which the city owns but does not use. Notion was made by Alderman Torgerson to sell the steam engine to Gopher Campfire for $1 with the understanding they would give the city first right to purchase it if they were ever to sell it. Notion was seconded by Alderman Xikulecky and carried unanimously. (e) COMMUNICATIONS FROM ALDERXAN PAT MIKULECKY Alderman Mikulecky requested staff to make sure it is clearly understood that no trees are to be cut during decorative street lighting installation. E CITY COUNCIL MINUTES - JUNE 28, 1988 (f) COMUNICATIONS FROM ATTORNEY BARRY ANDERSON Attorney Anderson commented on part ordinance which was distributed for review. City Engineer and Building Official may have comments. (g) COXXIINICATIONS FROM DIRECTOR OF ENGINEERING Director of Engineering Anderson reported the State Dept. of Transportation has informed him the first chance for a permanent installation of a signal at Highway 7 East and Bluff Street will be 1990. XcLeod County wants the signal installed this year. Cost would be about $20,000. After discussion, motion was made by Alderman Torgerson to authorize $10,000 from City funds to pay 1/2 the cost of a signal and to request the County pay the other half. Notion was seconded by Alderman Xlinar and carried unanimously. Director Anderson reported the airport commission is requesting another hangar to be built this year. A State loan would pay 2/3 of the cost and the city's portion would be 1/3, or about $20,000. City's cost would be for the apron. Airport commission feels hangar rentals would produce the revenue for repayment of costs. An inter - fund loan from water /sewer fund could be the source of local funding. Notion was made by Alderman Carls to authorize payment of hangar apron from an interfund loan, with the rental income from the hangar to repay this amount and the state loan. Notion was seconded by Alderman Torgerson and carried unanimously. The airport commission is directed to present a written proposal to the City outlining terms of repayment. Director Anderson further reported he has received communication from the school district that the tennis courts are in need of repair, with the school district requesting the city participate in the repair. Xayor Ackland appointed a committee consisting of John Xlinar, Bruce Ericson and Gary Plotz to work on the question. Appointment was ratified on a motion by Alderman Carls, seconded by Alderman Mikulecky and carried unanimously. 11. CLAIXS. APPROPRIATIONS AND CONTRACT PAYMENTS (a). VERIFIED CLAIXS The motion was made by Alderman Torgerson, seconded by Alderman Carls to approve and authorize payment from the appropriate funds. Notion carried unanimously. 12. ADJOURNMENT i There being no further business, the meeting adjourned at 10:50 p.m. its] 0 n....T ul,... non. _nnaa. asssnly" . ..No -Signs -HMV ng 42 -Penn is - 650,81 .00 Tvly tlon PLEASE CONTINUE 4 C-L-_(0 r,rr X08 ultivNnuaara cwwtlta !N ssaauw ne ceaw IMoAtiarhloh PasMbMauM i w� JUNE _1766 _ (PMIM cancer arw sows N M.Ie aM NbW encMMe 2t►f:arYl 553 REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 8 9999 095 1 0 26 9999 02730 JARES RAEKA BLDG OFFICIAL If your building permit system has charged, mar* (X) appropriate boa below and erylUn CITY HALL 37 WASHIN6TON AVE WEST Is commarsEe HUTCHINSON RN 55350 Discontinued issuing permits �❑l lj Mangad with another system Split into two w mote systsms ® Aetna." land areas PLEASE COMPLETE AND MAIL C3 Had other changes THIS FORM ON OR BEFORE H no permits were issued during !X7 in the box ❑ Buruu of the Census 1201 East Tenth Btnet Instructions are included. For further assistance, can collect this period. mark —� and return this form J.Hesso.Alla. IN 47132 1301)783-7244. NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number of Valuation of HOUSEKEEPING Item Number of Valuation of BUILDINGS No. Buidi s Housing eonnruction guild. Housing con.vucoon mss units Onst cents units Omn cane I&) IDI IG lei I.1 111 1 ) Single - family houses, detached 4 4 312,440 Exclude mobile homes. 101 Single - family houses, attached - Separated by ground to roof waft, -No units above or below, and - Separate heating systems and utility metals. 2 2 156,976 ICount each unit as s separate building) 102 Two-family buildings 103 Threat- and four family buildings 104 Fiyebr -mots family buildings 106 TOTAL - Sumaf 101 -106 108 6 6 469,416 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLYOWNED Number of Valuation of Number o/ Vsfuedon d NONHOUSEKEEPING Hem No. Buidingi Roams Built 9 Rooms BUILDINGS op cents c Isl Ibl Ic) (dl IN Ifl )g) Hotels, motels, and tourist cabins (transient accommodations Only) 213 Other nonhousekeeping shafts, 210 .'�..� NEW PHIVAIELYONT.Ep PUBLICLY 01 -NED Number valuatiw, of Number Valuation of NONRESIDENTIAL Hem BUILDINGS No. of constnution of construction buildings Onkt cents Wilding. Omit cents 11 Ip) ml Id) !el Amusement, social, and recreational 316 Churches and other Tali iopa 318 industrial 320 Parking garages (buildings and open decked) 321 Seryica stations end,opmr garages 322 Hospitals and inernutional 323 Offices, banks. and professional 324 Public wort• an" •rca.�•s 326 Schools and other educational 328 Stwes and cueomer seryicss 327 S8,500 Other nonresidential buildings 328 2,350 Structures other than buildings 328 ,000 ADDITIONS, PRIVATELY OWNED PUBLICLYOWNED Number Valuation of Number Vakahort of ALTERATIONS, AND Item CONVERSIONS No. of construction of construction buildings Omit cents buildings Omit cents lsl m)' let Id) bl Residential - OaaiW additiwu of 19 34,333 garages and carports in item 438. 434 2 54,000 1 2,500 N.,r identlN and nonhousekeeping 437 Additions of residential garages and carport& 4 28,712 )attached and detached) 438 E ON REVERSE ii tee. -Signs -HMV ng 42 -Penn is - 650,81 .00 Tvly tlon PLEASE CONTINUE 4 C-L-_(0 AM DSMOUTIONS AND PRINATILY OWN19 ■Lf LY WNEO Nunbw of Number of RAZING Of Item ■UILDINGS No. Housing Housing ! units 6uedings unite bl (al M Idl loo Single- famety houses latteched and detached) 616 1 1 Two-family buildings ME Three. and four - family building* 617 Pive-or -mmrs family bulldin t 6p X other buddin ! and .b ucturee 6 q INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 6600,000 OR MORE Please provide the following information for each permit authorizing conetructJon vabled at 1500,000 or mono entered'm sections l through IV. Item Number of No. Name eddnu of Owner - ship of from Description erM owner «builder Afark. ! construction DouewtHousing Omit deeding• sec. cents untie I -IV LI IEI Icl Idl lei (fl 1 Kind of bWNing ----------------------- — ---------- ❑hlrne ___ _______________________________ Site •ddnx ____ _______________________________ ❑pbeor ! Kind of wills" ____ _______________________________ ❑beret• _______________________ ! Kind of building ____ ______ _________________________ ❑hireb _____------------------------- Stir •demo ____ _______________________________ 13Pubao ! KW of building ____ ______ __ ________________ __ _ ____ clPevte sma •earn• -------------------------------------------------------------- Qnaac ! Kind of Will p See MWeu -------------------------------------------------- rPUbNc K.ra Of mraalrg ___________ _____________ ^Privne Sit; aear•n ____ _______________________________ ❑Pubac a Kind or b inp ------------------------------------ ❑Irivu ________________________ Se•MG•u ____ - Qh,bpc a KiM of ' uileirg _____ _____ ________________________ ❑Frlveu She adNne _------------ C3R+bac Kind of bwWing I ________ �AivbH -SIN ______ ----- _----------------- f OPubk ------------------ — ------- comments Extension of City Limits to include part of lots 11- 12 -13 -15 of Auditor's Plat N 1/2 Section 5, Township 116 North, Pange 29 Nest. An tau Wren of very maw pennlialewalp ❑ No ® Year - Please glva additional lnfomurtion in comvnwxs. JErladlouaawr Name of parson to contact regarding Vat report TelapMM J NN COee Number Ea4neon Title Building Official 612 587 -5151 210 0 \_J MINUTES HUTCHINSON AIRPORT COMMISSION Monday, June 27, 1988 Members present: Chairman Doug McGraw, Don Pankake and John Miller. Members absent: Mayor Paul Ackland, Dave Skaar and Randy Buboltz. Guests: Bernie Knutson, Greg Kokesh and City Engineer Eugene Anderson. General Discussion concerning hangar construction. Motion made by Don Pankake and seconded by John Miller, passed unanimously to have the next airport commission meeting on Monday, July 11, 1988 at 8:30 p.m. in the Council Chambers at City Hall. Meeting adjourned at 9:50 p.m. Report Submitted by, Doug Meier 0 0 11 r � Y s i HUTCHINSON FIRE DEPARTMENT REGULAR MEETING Monday, June 6, 1988 The meeting was called to order. Lunch committee is planning picnic on Monday, June 13 at Jaycee Park. Auditing committee reported books are o.k. Investigating committee reported on Robert Hinkle. He was voted on 1 year probation. Truck committee reported there are some problems with 237 transmission. Committee will meet after regular meeting. Rural numbering. No action has been taken yet. A letter will be written to commissioners explaining that we want street signs and not worry about 911 enhanced system. Motion was made and seconded to bring up last months motion of street signs. Motion and second to bring it up in July. Motion was made and seconded to change regular meeting from July 4 to July 11th. The following bills and runs were reported: City Account Sewing Basket 16.96 Jamie Emans 45.00 Hutch Wholesale 5.62 Dave. Franzen 45.00 Hutch Wholesale 4.19 Craig Powell 45.00 Communication Aud. 95.56 Scott Powell 45.00 Rutz Plbg & Htg. 53.70 Randy Redman 45.00 Mankato Mobil Radio 145.89 Craig Reiner 80.88 Hager Jewelry 3.10 Mike Schmidt 88.05 Coast -To -Coast 8.78 Mankato Mobil Radio 148.40 Coast -to -Coast 6.79 Mid - Central Inc. 219.50 Coast -to -Coast <12.56> Hutch Med Ctr. 243.00 Metro Fire Equip 238.41 Hutch Drug 2.29 T.I.H. 300.00 Hager Jewelry 3.29 NFPA 17.50 Red Owl 14.79 Hutch Drug 9.28 IBM 201.35 Dave Franzen 829.94 Coast -to -Coast 20.56 Rob Carlson 45.00 Coast -to -Coast 2.79 Joe Drahos 45.00 Coast -to -Coast 13.49 Brad Emans 45.00 Hutch Wholesale 27.04 Total 3,148.59 General Account Rural Account Red Owl . Hutch Insur Agency Parks & Rec Uniforms Unlimited Jim Popp George Field Total 1.60 Hutch Wholesale 48.53 18.00 Hutch Wholesale 6.81 200.00 Pierce Mfg. 118.40 99.80 Mid -West Fire Pump 10.00 Repair 2,743.35 7.35 Total 2,917.09 336.75 HUTCHINSON FIRE DEPARTMENT MINUTES 6/6/88 Fire Runs 5/2 Drill 5/16 Rolfe 5/9 Drill 5/17 Nagel 5/16 Drill 5/17 Messner 5/1 Wendorff 5/19 Kables 5/1 Eggert 5/20 Mutual Aid 5/2 L&P Supply 5/20 HTI 5/2 Wendorff 5/21 Curtiss 5/3 Curtiss 5/23 Mall 5/4 Hospital 5/25 Goebels 5/5 Cenex 5/26 Penneys 5/6 P.J.'s 5/28 Conway 5/8 Goebels 5/28 Utilities 5/13 Gas Spill 5/29 Victorian Inn 5/30 Roepke 5/31 Juncewiski Motion made and seconded to approve the bills and runs. The Annual Skywarn class will be held June 23 at Brownton Fire Dept. Glencoe Fire Dept. will be holding Waterball Tournaments June 12. First Respond will respond to 10:52, 6 men and 2 men in pumper. Motion made and seconded to respond to 10 :52 for a trial basis for 1 year. Brad reported on 233. Parade is June 19. Drivers are needed. The following Monday, June 20, Haz Mat Class is mandatory. Meeting adjourned 9:10 p.m. Sincerely, Jamie Emans Secretary E r r- -I LJ BURNS MANOR MUNICIPAL NURSING HOME Special Meeting June 2, 1988 The Board of Directors for Burns Manor Municipal Nursing Home mr-' Thursday, June 2, 1988, at 5:30 p.m. in the lower meeting room. President Larry Graf presiding. Members present: Larry Graf Pat Mikuleckey Ancher Nelsen Kay Peterson Marge Putney Mavis Geier Gloria Dansereau David Jensen Jim Mills Press: KDUZ - Shane Stenberg Hutchinson Leader - not present Bob Stearns - Chairman of the Memorial Com- mittee was not in attendance. Guest: Patricia McCullough, Consultant, Health Planning & Management Resources, Inc. A. Motion by Kay Peterson and seconded by Gloria Dansereau to participate in the Hutchinson Professional Directory published by Hutchinson Area of Commerce. One half page will cost $152.00. Burns Manor "Caring For Those Who Cared For Us ". All in favor. Carried. B. Air Conditioner - Motion by Jim Mills and seconded by Marge Putney to purchase an air conditioner for the computer room. 9800 BTU's. All in favor. Carried. C. Larry Graf introduced P Planning & Management Resources, 1.Audit - general look at 2.Problem Identified: 1) 2) 3) atricia McCullough, Consultant, Health Inc. organization. How should we solve them? Have specific proposed solution. Implementation of plans. 3.Strategic Planning 1) Deal with 5 -10 yrs. in future. 2) Develop goals, objectives, and action. 3) Develop ongoing process and monitoring system. 4) Involves board and management in process. D. Long Term Care Changes: 92% occupancy in state 89% occupancy is projected for 1992 9% of over 65 years of age in nursing home at present 7% of over 65 years of age in future years / Special Meeting - June Page 2 The alternative care system is keeping the elderly in their homes. Nursing Htmes with housing complex is most successful in having a bigger occupancy rate. E. Discuss what we want and then interview consultants after specific needs are identified. Larry Graf, President, vacated the chair. Gloria Dansereau, Vice President, chaired the meeting after Patricia McCullough's presentation. F. Kevin Compton wishes to purchase about half an acre of Burns Manor property. Motion by Kay Peterson and seconded by Ancher Nelsen that Burns Manor board approves the purchase of the land if legal and city council requirements are met. All in favor. Carried. Motion by Pat Mikuleckey seconded by Marge Putney to adjourn. All in favor. Carried. The Burns Manor Board of Directors will meet Tuesday, June 28, 1988 at 5:30 p.m. in the Annex Day Room. Respectfully submitted: Ma is J. Ge er, Secretary ATTEST: Larry Graf, President 0 r� U 1985 12 -31 13 QCOME FROM RESIDENTS $ 2,060,263. OPERATING EXPENSES 1,997,300. OPERATING GAIN (LOSS) 62,963. )3 OTHER INCOME 51,964. NET GAIN (LOSS) 114,927. BOND PAYMENTS 85,000. EST. 100% CASE MIX 12 -31 -87 CLASS RESIDENTS 14 3 0 9 4 2 33 17 15 21 129 Occupancy = Occupancy = Occupancy = Occupancy = Occupancy = Occupancy = Occupancy = Occupancy = 99.39 % 99.66 % 99.77 % 99.65 % 97.57 % 96.02 % 97.78 % 96.57 % 1986 1987 1988 12 -31 12 - 31 BUDGET $ 2,293,526. $2,129,316. $ 2,203,742. 2,059,478. 2,170,372. 2,288,512. 134,048. (41,056.) (84,770.) 33,519. 30,600. 12,000. 167,567. (10,456.) (72,770.) 90,000. 100,000. -0- 35.69 37,617. -0- Occupancy = 96.00 % ESTIMATED OCCUPANCY FOR BUDGETING 1988 RESIDENT INCOME ESTIMATE (REVISED) (96.00 % OCCUPANCY) 7 -1- 87/7 -1 -88 96.00 % 10 -1 -88 INCOME FROM RESIDENTS DAYS AV. RATE EST. RESIDENTS 13.44 4,919 33.10 162,376. 2.88 1,054 35.69 37,617. -0- -0- 38.74 -0- 8.64 3,162 41.51 131,255. 3.84 1,405 44.38 62,354. 1.92 703 44.56 31,326. 31.68 11,595 46.97 544,617. 16.32 5,973 51.54 307,848. 14.40 5,270 53.15 280,101. 20.16 7,379 55.66 410,715. 10.56 3,865 60.94 235,533. 123.84 45,325 2,203,742. 100.00 % = 47,214 Bed Days (366 day year) Occupancy = 96.00 % ESTIMATED OCCUPANCY FOR BUDGETING BURNS MANOR MUNICIPAL NURSING HOME Minutes - May - 1988 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, May 19, 1988 at 5:30 p.m. in the basement meeting room. President Larry Graf presiding. Members present: Larry Graf Pat Mikuleckey Ancher Nelsen Mavis Geier Marge Putney David Jensen Gloria Dansereau Absent: Kay Peterson Guests: Larry Jacobson - Auditor of the Charles Bailly farm Russell Daak - Maintenance Supervisor Bob Stearns - Chairman Burns Manor Memorial Committee Press: KDUZ - Shane Stenberg Hutchinson Leader - Jane Hodgins MINUTES OF PAST MEETING A motion was made by Pat Mikuleckey to approve minutes and sec- onded by Gloria Dansereau. All in favor. Motion carried. APPROVAL OF BILLS Motion by Marge Putney to approve bills in the amount of $35,972.8 Seconded by Pat Mikuleckey. All in favor. Motion carried. FINANCIAL REPORT Report of 1987 audit was presented by Larry Jacobson, Auditor. Discussion. The financial budget that was presented to the City Council was discussed by David Jensen, Financial Advisor. OLD BUSINESS A. Memorial Committee report was given by Ancher Nelsen. A reso- lution has been made by the Burns Manor Memorial Committee that Bob Stearns be allowed to serve on the consultant selection committee. The board welcomed Bob Stearns as a representative to the consultant selection committee. Motion by Ancher Nelsen and seconded by Gloria Dansereau to work closely with the Memorial Committee. All in favor. Carried. B. Employee Remodeling Suggestions: Russell Daak, Maintenance Supervisor, reviewed the drawing plans for Burns Manor remodeling which have been suggested by the employees. Discussion followed. The board thanked Russell Daak for the many hours of work and the pres- entation of the employee suggestions. May Minutes Page 2 OLD BUSINESS CONT. C. Wage Paid Employees Under 18 Years Of Age: A letter from Barry Anderson, City Attorney, stating that Burns Manor comply with the salary set by Minnesota Department of Labor and Industry for six- teen and seventeen year olds was mailed to board members. The Per- sonnel Policies addresses employees under eighteen years of age. D. Consulting Services Abstracts: A public notice of infor- mation and requests for proposals (RFP'S) for consulting services was discussed. Pat Mikuleckey stated that a notice did not have to be publicized. Discussion. A notice (RFP's) will not be published. E. Interest: Barry Anderson, City Attorney, has been asked for classification of interest laws for municipal nursing homes. NEW BUSINESS A. Child care was discussed as an alternative. Costs and hours were discussed. B. Loan: No money has been received from the city. C. Medical Director: Dr. Peterson is retiring. A physician from the medical center will become the Medical Director. D. Regestered Physical Therapy Services: A contract will be entered into with the Hutchinson Community Hospital for R.P.T. ser- vices at Burns Manor. E. Case Mix Rates: Case Mix rates were discussed. F. Task Force: Task Force members appointed by the Chairman are: Kay Peterson, Larry Graf, Ancher Nelsen, and Mavis Geier. G. Consultants: The list of consultants to be evaluated are attached to the minutes. Motion by Pat Mikuleckey and seconded by Gloria Dansereau. The consultants to be interviewed are: Emeritus, Patrick Rafferty, Quality Decisions, Inc., Good Neighbors. All in favor. Carried. H. Motion by Pat Mikuleckey and seconded by Marge Putney to re- negotiate the linen contract with the hospital (per dry piece). All in favor Carried. May Minutes Page 3 A special meeting will be held June 2, 1988, at 5:30 p.m. at City Hall in the Council Room. Motion by Gloria Dansereau to adjourn and seconded by Pat Mikuleckey. The Burns Manor Board of Directors will meet Tuesday, June 28, 1988 at 5:30 p.m. in the Annex Day Room. ATTEST: Larry Graf, President Respectfully submitted: AL 0' ALL, Mav s J. Ge' r, Secretary 0 f� • ROBERT D. ARMITAGE Along with many others, the Board of Social Ministry is facing a grim financial picture in 1968. Due to legislative decisons, funding for nursing home operations has severely impacted us over the last few years. As a result, we anticipate a $200,000 deficit for fiscal 1988 and another $175,000 deficit for fiscal 1989 How do we absorb such large losses in funding? The message from the legislature and the media has been clear: Take the cuts out of excess profits and outlandish salaries. At the Board of Social Ministry we have no excess profits. We do not have outlandish salaries. Some of our employees are dangerously close to the national poverty statistics. Even in the best of times, the "profit" margin for our nursing home operations has been only 1 -3 percent, and that was always spent to AM "TIN (M U N OA Quality Care IS In Danger: Let's Fight Back! The evaluation of our legislative priorities is another turning point of the spring season in our state of Minnesota. Your assistance in letting our representatives know the importance of equitable funding for our elderly constituents is important for Martin Luther Manor. Mr. Robert Armitage, Executive Director, gives an insightful perspective in the following article responding to the financial and legislative challenge before us. further enhance our operations. Today it is a negative one percent! The bulk of our operating budget is payroll - related. So, "cutting expenses" means reducing staff. We have already reduced staff as a result of past budget cuts. Meanwhile the Department of Human Services has repeatedly assured the public that new reimbursement initiatives do not affect the quality of care. Quality of care has been impacted. Staff have gone without pay increases; they are working harder with heavier care responsibilities — and fewer staff; they do not have sufficient time to be as warm, friendly, and caring as they used to. Yes!, they are still doing the necessary tasks — people are still being fed, bathed, exercised, etc. What has suffered is the time for interpersonal relationships. They don't have time to be friends and really demonstrate compassion. As a result, staff becomes frustrated and angry. People don't choose this line of work because they want to be rich! They can make more money as a check -out person at the grocery store. They work in nursing homes because they like and care about the residents. In the face of these deficits and our commitment to quality care for the elderly, we are forced to take a stand. We are resistant to making any more payroll cuts to balance revenue cutbacks. And, we will fight to maintain our staffing levels because we believe that the quality of nursing home care is at stake. It is time to review the issues: Why is the State Department of Human Services reducing vital revenues to nursing homes? It is because of money — or, better said, lack of money. in the 1960's, during the Johnson Administration, the National and State governments commenced a concerted effort to rid this nation of economic hardship. It was called the War on Poverty. Covenants with the citizenry were made. Within two decades these covenants, or programs, became assumed "rights ". People became addicted to this "free" and dependable money and began to plan around its availability. In the early 80's, panic began to set in with the politicians and bureaucrats. With more individuals availing themselves of the "free" money, and with the ever increasing life expectancy, doom and gloom became the overriding theme. Add to this the national debt and other economic aspects that control the size of the "pie" and the trouble is obvious. Competition becomes intense for these limited resources. Every "interest" fights and lobbies for a bigger piece of the "pie ". Highways, schools, parks, defense, and hundreds of other "interest" groups compete with health and social programs for that limited amount of money. Some of these groups are more powerful than others. Welfare issues — of which nursing homes are grouped — have never been popular or powerful in a public sentiment sense. Legislators tend to make allocation decisions partially on "political cost" — where will they get the most heat from their constituencies. As a result, nursing home reimbursement has been MANOR MESSENGER consistently "ratcheted" downward for the past 6 years. Politically, it is unpopular to do bad things to good people. Therefore in the past few years a well- orchestrated media attack has occurred on the sins of nursing homes. Unfortunately, there have been a few bad actors who have supplied the amunition. However, these exposes are generally blown out of proportion, and are truly minor exceptions. Still, these exposes have punished a whole industry and profession. This year the Board of Social Ministry will spend more than we will receive from our payors. We do so because of our commitment to mission and faith. Because of this planned, yet necessary operational deficit, we need your help. Any gift you make will be deeply appreciated, whether it is a gift of time or financial support. But, more importantly, we're asking you to get involved. The only way to change this economic trend is by voicing our opinion — all of us — staff, residents, families, board members, friends. Write or call your representative, your senator, your governor. Remind them of the important of quality care for the elderly. Every human being deserves a reasonable quality of life. Nursing homes provide that quality of life to those who cannot provide for themselves. We cannot afford to stand passively on the side and witness the erosion of our nursing system. Please join me. Fight back. Don't wait for someone else to do it. If we all work toward this common goal of raising consciousness about the needs for the elderly, we will make a difference. Our residents deserve no less. Contact your legislator and also these key committee members: Senator Linda Bergfin G 29 State Capitol St. Paul, MN 55155 (612) 296 -4261 Senator Don Samuelson 124 D Capitol St. Paul, MN 55155 (612) 296 -4875 Representative Lee Greenfield 375 State Office Building St. Paul, MN 55155 (612) 296-0173 Representative Paul Ogren 417 State Office Building St. Paul, MN 55155 (612) 296 -7808 Martin Luther Manor Area Legislators: Senator William Belanger 107 State Office Building St. Paul, MN 55155 (612) 296 -5975 Representative Kathleen Blatz 259 State Office Building St. Paul, MN 55155 (612) 296 -4218 0 0 is (612) 587 -5151 !/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July Zlth, 1988 TO: Mayor and City Council PROM: Director of Engineering RE: Estimated Costs of Temporary Dust Control The Maintenance Operations Supervisor and the Street Supervisor have prepared estimates of cost for applying calcium chloride and for constructing a dust coat with a seal coat. Both methods would provide temporary control of dust. In the case of calcium chloride, one application will limit dust on gravel roadways for about two months. . It is noteworthy that the attached costs are estimates; equipment time can vary depending on the condition of the roadway being treated. The estimated costs for treating approximately two blocks of gravel surface street at lst Ave. S.E. and Erie St, are: Calcium Chloride Dust Coat 6 Seal Coat Estimated Estimated Cost Total Cost Per Square Yard $ 786.88 S 0.31 $ 2,118.50 5 0.85 The City has been requested to apply dust coat on the aforedescribed streets. Direction is requested as to whether funds should be expended, and if so, the method of treatment. EA7pv attachments RespectfulLxo�".am ly submittedd, Eugeng Anderson Director of Engineering � a• CALCIUM CHLORIDE 1st Ave. S.E. from Alley West of Erie St. to Alley East of Erie St., and Erie St. from 1st Ave. S.E. to 2nd Ave. S.E. Application rule is 1.5 lb. per square yard 750 feet of street 30 feet wide 750' x 30' 22,500 sq. ft. = 9 = 2,500 sq. yds. 37.5 bags ? $17.25 per bag = 5646.88 Unit #33 Water Truck 1 Hr. x $40.00 1Hr. $ 40.00 Unit 472 Dump Truck w /C_oerator 1 Hr. x 335.00/Hr. $ 35.u0 Unit q12 Grader 1 Hr. x $35.001Hr. $ 35.00 Unit 440 & 73 Tractor w/ Rubber Tire 1 Hr. x $30.00 1Hr. $ 30.00 Roller Equipment Total-------------------------- - - - - -$ 140.00 Equipment & Material Total--------------------------------- - - - - -$ 786.88 $786.88 2,500 sq. yds. _ $0.31 per Square Yard DUST COAT & SEAL COAT COMBINATION 1st Ave. S.E. from Alley West of Erie St. to Alley East of Erie St., and Erie St. from 1st Ave. S.E. to 2nd Ave. S.E. 705 feet of street 30 feet wide = 2,500 sq. yds. MC 30 = 800 Gal. 9 .850 per Gal. _ $ 680.00 RC 800 = 800 Gal. a .850 per Gal-. = S 680.00 40 Yards of Sand S 66.00 10 Yards of Pea Rock S 52.50 Material Total----- --- ------------- ---- --- -- ------ - ----$ 1,478.50 Oil Truck 4 Hr. x $35.00IRr. S 140.00 Tractor & Packer 4 Hr. x $30.00 1Hr. $ 120.00 Sander Truck 8 Hr, x $17.50 /Hr. $ 140.00 Sweeper 4 Hr. x $6U.00 1Hr. $ 240.00 Equipment Total-------------- ---- ----- ---------- --- -- - --$ 640.00 Equipment & Material Total ------------------------------ $ 2,118.50 $2,118.50 1 2,500 sq. yds. = $0.85 per Square Yard RESOLUTION NO. 8831 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE u The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Traffic Sign 1277.4 Safetv /Enforcement Street Yes Gopher Sign Co. Micro Computer /Printer 3777.0 Word Processor /Terminal Inspection Yes LOGIS Power Hook -up 5180.0 Emergency Generator Hookup - Lift Station Sewer Yes A & B Electric Televise 20,000' sewer line 6000.0 Inspection Sewer Yes R & R Waste System: The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 1 f Date Approved: *tion made bv: Seconded bv: Resolution submitted for Council action bv: �_ C.C/ 1] 9 s ORDINANCE NO. 17/88 ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBDIVISION NO. 18 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 715:40 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Time Limit, Parking Zones" is hereby amended by adding thereto Subdivision No. 18, which shall be as follows: Subd. 18. No vehicle of any kind shall be left standing or parked on Washington Avenue West from the alley to the three diagonal parking spaces west of Main Street, located in front of the Motor Vehicle Office, for a period of more than 15 minutes during working hours. Section 2. Penalty. Any person violating the provisions of this ordi- nance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars ($300) or by imprisonment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This ordinance shall take effect upon its publication. Adopted by the City Council this 12th day of July , 1988. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor 0 0 RESOLUTION NO. 8828 Resolved that CITY OF HUTCHINSON enter (recipient) into Contract with the State of Minnesota, Department (1989) of Transportation, to provide a public transportation service in CITY OF HUTCHINSON (service area) Further resolved that CITY OF HUTCHINSON agrees (recipient) to provide 40 percent of the total operating cost and 20 percent of the total capital cost of the transit project from local funds. Further resolved the aforementioned Contract and any given to the City Administrator or (title) Further resolved that the City the Finance Director (title) that authorization to execute amendments thereto is hereby the Mayor (title) Administrator or (title) is hereby authorized to execute requests for reimbursement from the Minnesota Department of Transportation. CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Hutchinson City Council at a duly authorized meeting thereof held on the 12thday of July , 19 88 as shown by the minutes of said meeting in my possession. Paul L. Acklan name ATTEST: Gary D. Plotz CITY ADMINISTRATOR MAYOR (title) -32- DAVID R. ARNOLD CHARLES R. CARMICHAEL ANY D. WDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. RODE CHARLES L. NAIL. JR. LAURA K. FRETLARD DAVID A. BRUEGOEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS 0 June 28, 1988 AiRNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON. MINNESOTA 55350 Mr. Bruce Ericson City of Hutchinson 900 Harrington Hutchinson, Mn. 55350 Mr. Eugene Anderson Director of Engineering 37 Washington Avenue West Hutchinson, Mn. 55350 Mr. Lyle Block 705 Brown Hutchinson, Mn. 55350 (812) 587 -7575 RESIDENT ATTORNEY O. MARRY ANDERSON \ J 11V \V\ ,BSI CEDAR LANE ROAD MINNEAPOLIS. MINNESOTA 53416 16121543-9000 MN TOLL FREE 800.040.4546 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 369- 2214 Re: City of Hutchinson Parkland Dedication Ordinance Gentlemen: I am enclosing herewith for your review, finally, a revision of our existing Parkland Dedication Ordinance which is found in our Subdivision ordinance book. By carbon copy of this correspondence, I am also circulating the proposed language to the Mayor, Council mem- bers and the City Administrator. In view of past problems in interpreting the ordinance, I thought it appropriate to give everyone a chance to call me with corrections, additions or changes they believe are appropriate. We have dropped references to multiple appraisals and have simply provided that as to fair market value, the assessor's figures will be used. I have included a provision in payment and partial dedication, with the language set forth in this ordinance providing for partial although I am not totally satisfied the nronosed ordinance. d, Mr. Bruce Ericson Mr. Eugene Anderson Mr. Lyle Block June 28, 1988 Page 2 I would like to have this ordinance in final form so that it can be enacted by the City Council at its first regularly, scheduled meeting in July, if possible. The schedule change has already taken place, as I understand it. Thank you for your kind attention to this matter. Best personal regards. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm 1] • PUBLICATION NO. ORDINANCE NO. ORDINANCE AMENDING SECTIONS 5.101, 5.102, 5.103, 5.104 and 5.105 TO THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON DOES ORDAIN: 5.10 Public Site and Open Spaces: The following requirements are applicable to all subdivisions within the jurisdiction of the com- mission. 5.101 In subdividing land or resubdividing an existing plat, due consideration shall be given to the subdivision and by the Planning Committee upon review, to the dedication or reservation of suitable sites for schools, conservation areas, or open spaces and parks. where a proposed public park, recreational area or open space, as determined by the Comprehensive Plan, Planning Commission and Council, is located in whole or in part within a subdivision, the subdivider shall dedicate such lands to the city, provided, however, that the total dedication (exclusive of public streets, alleys, and pedestrian ways, and exclusive of all other purchased sites such as fire and police stations, water towers and treatment plants and sewer lift stations), shall be consistent with the following requirements: (A) Residential subdivisions. For land within a residential zone, formulas for land dedication shall be as follows: (i) Single Family Housing. A land dedication of 7.58 of the underdeveloped site or its fair market land value. (ii) Duplex. A land dedication of 128 of the undeveloped site or its fair market land value. (iii) Multi- Family Housing. A land dedication of 158 of the undeveloped site or its fair market land value. (B) For purposes of Section 5.10 et. seq., "fair market land value" is defined as the market value of the land within such plat or subdivision as of the date presented to the council for preliminary approval, as determined by the City Assessor in the same manner as he shall determine the estimated market value of land shall be determined excluding from such determination land by improvements serving such such determination the highest an land can be put within the zoning time of the platting. 1 for tax purposes, any value added to such land, but including in i best use to which the district in force at the N (C) Payment in Lieu of Dedication. The City shall have the option of requiring a cash contribution in lieu of the land dedication set forth in subparagraph A of this subdivision, which contribution shall be based on the following schedule: (i) Single Family Housing. A cash contribution of $187.50 per unit. (ii) Duplex. A cash contribution of $150.00 per unit. (iii) Multi- Family Housing. A cash contribution of $112.50 per unit. (D) Partial Dedication and Partial Payment. The City may permit or require the subdivider to provide a partial dedication and a partial payment in accordance with the requirements as set forth above. (E) The case value set forth above shall be reviewed by the Parks and Recreation Board on an annual basis and a revised schedule, if any, shall be set forth by the Council. 5.102 When structures are constructed on property which hsa been pre- viously platted and on which plat no park dedication in cash or land was given to the City, a park dedication fee in accordance with the schedules hereinafter set forth shall be paid at the time the building permit is issued. If the park dedication has been previously satisfied at the time of platting in accordance with the requirements then in existence, then no further fee shall be levied. 5.103 When building permits are issued on property which is not platted and is not required to be platted prior to receiving a building permit, a fee shall be paid at the time of building permit issuance in accordance with the above schedules. 5.104 Sums of money so received by the City shall be placed in spe- cial account to be known as the Public Sites Fund and allocated by the City Council solely for the acquisition of land for public parks, recreation areas or open spaces, development of existing parks and recreational ares, or debt retirement in connection with the land pre- viously acquired for parks, recreational areas, or open areas. 5.105 Soil and water conservation: Pursuant to state statute, the following may be required: The subdivider shall be responsible for providing site development plans with provisions for the control of drainage, erosion, and siltation if said plans are considered necessary by the City Engineer for the purpose of soil and water con- versation. 2 17J (612) 587 -5151 JWJHU7CHINSON, CITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 June 30, 1988 M E M O R A N D U M TO: BARRY ANDERSON i ffi� ,t 0Qi[iTiIF.I SUBJECT: REVIEW OF HUTCHINSON PARKLAND DEDICATION ORDINANCE Thank you for providing Bruce, Gene, Lyle and me with a copy of the proposed ordinance. I have reviewed it and find all items acceptable to me. However, under Section 5.102 we may have a situation that may commonly happen. Specifically, we haveseveral plats that have paid a portion of the park contribution fee. At the time of planning they paid a relatively minimum fee based on square footage. The land remains undeveloped at this time. Subsequently they may put up a large apartment house in the future. Under the old ordinance they would pay $27.00 per unit additional. What would they pay under the proposed new ordinance? $112.50? Something less? cc: Bruce Ericson r Eugene Anderson Lyle Block /hs t, Mr. Barry Anderson City Attorney Arnold 6 McDowell 201 Main St. So. Park Place Hutchinson, MN 55350 (612) 587 -5151 I T Y OF HUTCHINSON VASHINGTON AVENUE WEST WINSON. MINN. 55350 July 7th, 2988 RE: City of Hutchinson Parkland Dedication Ordinance Dear Mr. Anderson: Thank you for providing me with a copy of the proposed new Parkland Dedication ordinance for review and comment. i In paragraph 5.101(A)(i), I believe the word "underdeveloped" should be "undeveloped ". Throughout the discussions of revising the park contribution schedule, the question loomed as to when the fee should be payable for new plats. The past contribution schedule was predicated on lot area and hence the fee could be, and was, collected at the time the final plat milar was presented for signature by City officials because individual areas were known. However, the new fee schedule is dependent on density and in the situation of new plats, density is unknown at the time of final plat certification. For example, R -1 zoned property could be developed with townhouses, or R -2 property could be improved with single family homes. An even more difficult situation evolves with R -3 property, where the allowable density could differ significantly from the actual developed density. A good example of the problem is the Twin Oaks Subdivision, where t96 units would ultimately be allowed, but the developer plans only 140 units. •These are but a few of the density possibilities, but they serve to demonstrate the problems that will be encountered with each and every new plat where a fee will be collected, and that is because the fee is density dependent. I cannot see a practical way in which the fee can be collected at the time of platting, other than awsuming maximum development density and determining the fee accordingly. Such a policy would have the tendency of encouraging high densities. The alternative to collecting the fee during platting is to do so at the time a Building Permit is requested. Density on a particular lot or portion thereof would then be known. The disadvantage of collecting a fee with the permit is the administrative burden that will be placed on either the Engineering Department or the Building Department, or Doth. Stili, I think that at the time of Building Permit 0 '7_ cf Nr. Barry Anderson City of Hutchinson Parkland Dedication ordinance July 7th, 1988 Page 2 issuance is the only feasible time a park contribution fee can be determined and collected. Perhaps the time of fee collection for new subdivisions should be stipulated in the ordinance. Should you have any questions, or wish to discuss the foregoing, please call me. Again, thank you. Sincerely, CITY OF HUTC INS ffugen Anderson Director of Engineering EA/pv CC: wry D. Plot2, City Administrator Jim Marka, Building Official 0 RESOLUTION NO. 8829 RESOLUTION ACCEPTING $75,000 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $75,000.00 tansfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 12th day of July, 1988. Gary D. Plotz City Administrator Paul L. Ackland Mayor r Q ORDINANCE NO. 18/88 AN ORDINANCE TO VACATE ALLEY BETWEEN COLLEGE AVENUE AND GRIFFIN AVENUE THE CITY OF HUTCHINSON ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate the alley located between College Avenue and Griffin Avenue. SECTION 2. That certain alley in the City of Hutchinson located and described as follows: All that part of alley in Block 1 of College Addition of the City as originally platted in Hutchinson Minnesota, according to the recorded plat thereof. being located in the City of Hutchinson, by and the same is hereby vacated, provided, however, the City of Hutchinson reserves unto itself a 'perpetual easement and the right to enter upon said premises for the purposes of construction and /or maintenance of public utilities. SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this . ATTEST: Gary D. Plotz City Administrator day of Paul L. Ackland Mayor 1988. ORDINANCE NO. 19/88 AN ORDINANCE TO VACATE UTILITY EASEMENT LOCATED IN TENPART ADDITION THE CITY OF HUTCHINSON ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate and move said utility easements. SECTION 2. That utility easements are hereby described as follows: Utility easement located on the entire length of the South line of Lot 1 and the North line of Lots 2 and 3 in Tenpart Addition. SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this day of . 1988. 0 ATTEST: Gary D. Plotz City Administrator is Paul L. Ack an Mayor I— y (612) 587 -5151 iy!/1r�Y" CITY OF HUTT'TNSON 37 WASHINGTON AVENUE HUTCHINSON, mINN. 55350 July 6, 1988 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR RE: LEASE AGREEMENTS Attached are the lease agreements for the civic arena and the facility agreement, both with the Hutchinson School District. The school board will be acting on the agreements on July 11. 0 /hs 0 1] r1 L LEASE AGREEMENT THIS AGREEMENT, made this 1st day of July, 1988 by the City of Hutchinson, a municipal corporation, hereinafter called First Party and the Independent School District No. 423 of McLeod County, hereinafter called Second Party, WITNESSETH: WHEREAS, the First Party has assumed the operation and maintenance of the Hutchinson Civic Arena, through the guidance and recommendation(s) of the Civic Arena Board; WHEREAS, it is the desire of Party to rent the Civic Arena for programming to be conducted and onsored t ough its physical education program and /or extra - curricular programs; NOW, THEREFORE, in consideratidV of the premises and the terms and covenants hereinafter set f,l*Qh_, the parties Nereby mutually agree as follows: 1. PREMISES: The Fir grees t as and hereby does lease, and the Second Party agrees to tak her y does take, the 130' x 230' building, excluding office ce cession stand, located at 950 Harrington Street in City Hutc on, County of McLeod, State of Minnesota, with the following le al deescription: The South 250 feet of the East of Lot 90 Lynn Addition to the City of Hutchins 2. TERMS OF LEASE: This lease shall be from the term of July 1, 1988 through June 30, 1990. 3. RENTAL PAYMENT AND GAME RECEIPTS: The S and Par agrees to pay the First Party a rental payment for the premises a shown below: 1988 -89 Rate (1.035 increase over 1987 -88) TOTAL Practice ice time (175 hours) 54.30 p hour S 9,502.50 Regular season hockey games (10 games, 3.5 hrs /game) 185.14 per game 1,851.40 Non -ice time (50 hours) 33.94 per hour 1,697.00 Total $13,050.90 1989 -90 increase factor 1.035 13,507.68 V -2- Each yearly total amount will be paid on or before February 1 of 1989 and 1990 respectively. All game admission receipts shall be the property and responsibility of the Second Party. Hockey games in excess of ten (10) shall be billed at the agreed upon rate per game. 4. DEFINITIONS: a. "Ice- Time" - The period of time the ice is on the floor of the premises and utilized for hockey games and /or practices. b. "Non- Ice - Time" - The period of time no ice is on the floor and uti- lization is for sports other than hockey, i.e., tennis, track. c. Exclusive Use - The time the Second Party is in possession of the premises for "ice- time" and "non- ice - time" use, without interference from the First and /or Party(s), except for normal maintenance of the building. 5. USE OF FACILITIES: The First Party agrees to lease the premises for exclusive use at following designated times and activities. a. The Second Party shall be year which shall be used through the completion of season of the 1988 -89 and event more than 175 hours Party shall be billed $50 allotted 175 hours of ice time For practice time from November the regular High School League 1989 -90 school years respective practice ice time is used, the per hour. per school . 15, 1988 hockey fly. In the Second b. All practice time(s) for Squad "A" and /or Squad "B" shall be sche- duled as agreed upon between the Civic Center Manager and School Athletic Director. c. Game ice -time for Squad "B" shall be from 5:30 p.m, to 7 :30 p.m.; game ice -time for Squad "A" shall be from 7:30 p.m. to 10:00 p.m. All hockey games shall be Monday through Saturday, excluding holi- days. All regularly scheduled hockey games and dates are set forth in a schedule hereto attached and identified as Exhibit "A" and may be canceled and /or rescheduled only after mutual consultation of the First Party and the Second Party, or their respective representatives. C� -3- 0 d. In addition to the 175 hours of ice -time per school year, the First Party shall provide a total of 50 hours of non - ice -time for the pur- pose of encouraging use of the Civic Arena for sports other than hockey, i.e., tennis or track. Non - ice -time shall be utilized bet- ween four (4) days subsequent of the State Hockey Tournament and May 31, 1989 and 1990 respectively. In the event more than 50 hours of non - ice -time is utilized, the Second Party shall be billed $35 per hour. All non - ice -time shall be scheduled as not to conflict with other activities of the First Party, and any non - ice -time not scheduled one (1) week in advance cannot be guaranteed. The Center Manager has full authority to refuse center availability after May 31 if conflicts exist. e. In the event the facility is rendered unfit for hockey use due to fire or any other cause, the Second Party's obligation for rent shall be adjusted on a pro -rate basis and the party of the first part shall refund within 30 days after termination that portion of the rent covering the period of non -use. If the damage cannot be repaired within 30 days, the Second Party may exercise the option to terminate. 6. FIRST PARTY RESPONSIBILITIES: a. To provide all utilities, including heat, light, water, sewer, refuse; maintain all ice- making and cleaning equipment and machines; flooding the ice rink; cleaning of the ice surface; maintaining the parking lot; and the normal maintenance, repair and replacement of boards, goals and nets; and make all necessary structural altera- tions, repairs and maintenance. b. To provide janitor service for cleaning of the locker and shower area each day and cleaning of the bleacher area, storage area and upper arena areas as needed. c. To operate, maintain and receive revenues from all concessions and /or vending machines, unless otherwise assigned in whole or part 7. SECOND PARTY RESPONSIBILITIES: a. To provide personnel and supplies for the sale and collection of admission tickets. b. To provide for payment of any Minnesota sales tax for admission. c. To provide towel and laundry service. -4- d. To designate personnel to supervise students at any time the building is being used by its students under this agreement, and to designate one individual to be responsible for key(s) for use of the building while in use by its students. e. To be responsible for loss or theft of school and /or personnel pro- perty while stored or otherwise within the premises. f. To make all arrangements and /or payment for announcer(s), scoreboard operator(s), referees and supervisory personnel. g. To designate the coach or supervisor for seeing all pieces of equip- ment and supplies of the school and players are picked up and pro- perly stored in the areas and cabinets, as provided by the First Party, and to see that all students are out of the building by one - half (1) hour after close of practice or game. 8. RULES AND REGULATIONS: The rules and regulations of Independent School District No. 423 per- taining to student conduct shall be in effect during all times this building is used by the school. Additional polices governing the con- duct of students may be developed as needed by the Civic Arena board and the School administration. The policies, rules and regulations shall be enforced by school personnel as assigned by the School administration and the City personnel as assigned by the Civic Arena Coordinator. 9. INSURANCE: The First Party agrees to pay a sum equal to the actual expense for bodily injury and property damage insurance. 10. INDEMNIFICATION: The Second Party agrees to save harmless, protect and indemnify the First Party from any and all claims, not fully covered by Section 9 Insurance, of every kind and nature whatsoever arising out of the per- sonal injury or property damage on the leased premises while it is under control of and being used by the party of the second part. The party of the second part also agrees to pay all costs, including attorney's fees, incurred in connection with the defense against such claim not fully covered by insurance. 0 -5- 0 11. SUCCESSORS AND ASSIGNS: All provisions of the lease, herein stated, are binding upon the suc- cessors or assigns of the respective parties. IN WITNESS WHEREOF, the parties have signed this agreement to be effective the day and year above written. Amendment: If in the event the Second Party would take action to discontinue the ath- letic programs that would normally utilize the arena, the School District has the right to give notice by July 1, 1989 to withdraw from the second year of this contract. • In Presence of: CITY OF HUTCHINSON BY Mayor BY Clerk INDEPENDENT SCHOOL DISTRICT ;423 M BY e rman Exhibit A HUTCHINSON HIGH SCHOOL • HOCKEY SCHEDULE Home Games 1988 -89 Date Opponent Time Tues., Nov. 22 St. Cloud Cathedral 5:30 Tues., Dec. 6 LeSueur /St. Peter 5:30 Fri., Dec. 16 Hutchinson Holiday Tourney New Ulm vs. Alexandria 5:30 Litchfield vs. Hutchinson 7:30 Sat., Dec. 17 Consolation Finals 5:30 Championship 7:30 Sat., Jan. 7 Buffalo 5:30 Tues., Jan. 10 New Ulm 5:30 Sat., Jan. 21 Mound 5:30 • Sat., Feb. 4 Mound 5:30 Tues., Feb. 7 Willmar 5:30 A Original Agreement of May 1, 1986 Modified as of July 1, 1988 USE OF FACILITIES Hutchinson chool istrict and City of Hutchinson It shall be the policy of the School District and the City of Hutchinson to rent gym facilities at a cost of $10.00 per hour with the Rentee (owner of facility) providing a minimum of one building supervisor. It shall be the policy that the pool will be rented at $15.00 per hour and the Rentee shall provide one building supervisor. Other staff needed shall be pro- vided by the Renter (user of facility). General Guidelines When use of facilities is needed because of inclement weather, a contact must be made by noon to the City Recreation Director or the School Activities Director, and facilities can be used only upon approval of the above mentioned directors. Renters shall always follow the approved time schedule. Renters shall asist in set up for activities or for the next activities. Renters shall leave the building in good condition. The Renter's supervisor of the activity must stay until all participants have left the building including emergency situations. No baseball or softball will be allowed in the City Recreation building. Sunday use of school facilities will be held to special events unless approval is granted including consideration of rental costs by the school district. * Rentee - owner of facility Renter - user of facility -2- School District /City Recreation Department Use of Roberts Park Softball Estimate 40 days of use which include: 32 softball games which include: 8 "A" squad games 8 "B" squad games 8 "C" squad games 8 - 7 -8th grade squad games For practice, four (4) fields are used from 3:00 -5:30 p.m. For games, two (2) fields are used from 4:00 -6:00 p.m. High school softball practice starts indoors at the elementary school in the beginning of March. As soon as weather permits, usually the first week in April, practice is moved outdoors to Roberts Park. The above mentioned 40 days do not account for any inclement weather cancellations. It shall be the policy of the School District and the City of Hutchinson that the School District will rent Roberts Park for $1600.00 per softball season for the above mentioned use. This cost is based on 40 days x 4 fields x $10.00. This includes material, labor and use of City equipment. Baseball Covered under separate attached agreement dated May 21, 1986. Track Should the City Recreation Department decide to offer track activities, a cost for the use of the track will be determined. Golf It shall be the policy in the use of the City Recreation building that only golf wiffle balls can be used in the facility and these wiffle balls must be hit off special rubber mats used for indoor golf. 0 -3- Tennis It shall be the policy that the School District and the City of Hutchinson will share equally the cost of maintaining tennis court surfaces, lights and fences. The tennis courts referred to are located on the elementary school and high school site. This equal sharing of maintenance costs will allow the school district to use the courts for the high school program and allow the City Recreation Department to use the courts for their activities. The school sports season shall receive priority time on the courts. This policy has been adopted by the City Council and the School Board and will remain in effect until modified by agreement of the parties. perintendent! f Schools June 28, 1988 City Administrator June 28, 1988 Date Addenda to May 21, 1986 Agreement 0 USE OF FACILITIES HiTfCHINSON SCHOOL DISTRICT - CITY OF HUTCHINSON BASEBALL - TARTAN PARR It is agreed between the Hutchinson School District and the City of Hutchinson that the School District will rent Tartan Park at a cost of $600 per year for the high school baseball season, effective with the 1986 school year. This includ?s material, labor, and use of City equipment to prepare and maintain the baseball field for practice and games of the high school baseball team. This agreement is for five years -- -1987 through 1991. In payment for this five year lease the School District agrees to confer upon the City a building constructed by the high school carpentry class. The aforementioned building , was built during the 1986 -87 school year and is conferred to the City with the moving and placing of said building being the responsibility of the City. Mayor per ntendent f Schools C lery AA Atrdtor Anril 15, 1987 Da t! Da to u (612) 587.5151 HrnrH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: July 6th, 1988 TO: Mayor and City Council FROM: Director of Engineering RE: Pre- Engineered Storage Building for Water Department Plans and specifications have been prepared for construction of a pre- engineered building on the north side of the Water Treatment Plant. The 1988 Water Department Budget includes $45,000 for the building. Materials, tools, and equipment in departmental inventory are presently stored, among other locations, in well Souses, due to lack of space elsewhere on the site. .'However, due to the possibility of contamination, the Minnesota Department of Health discourages the practice and has indicated that such stored materials must be removed. Attention is called to the accompanying memorandum from the Water Systems Supervisor. The proposed building will be 25 feet by 50 feet and, with such a size, there was a concern for aesthetics in the residential setting. It was therefore specified, that the exterior of the building be brick, corresponding with that of the Water Treatment Plant building itself. A resolution approving plans and specifications and authorizing advertisment for bids is attached for the Council's consideration and approval. EA /pv attachments 0 Respectfully submitted,I.f Eu ge n Anderson 1 Director of Engineering 9 , e , RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIAS Resolution No. aL3L) WHEREAS, the City Engineer has prepared plans and specifications for the construction of a pre - engineered storage building and appurtenances at the site of the Municipal water Treatment Facility, and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall be state that bids will be opened and considered by the City at 2:00 P.M. on August 5th, 1988, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for 10 percent of the amount of such bid. Adopted by the Council this 12th day of July, 1988. Mayor City Administrator i 0 0 0 (612)587-5151 CI T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINK. 55350 M E M O R A N D U M DATE: July 5, 1988 TO: Gene Anderson - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - FROM: - Dick - Nagy - - - - - - - - - - - - - - - - - - - - - - - - SUBJECT: Storage Building at Water plant - - - - - - - - - - - - - As per our conversation regarding the need for the storage building at the Water - reatment Plant, I submit the following reasons: 1. At the time of the plant expansion in 1983, absolutely no space was built for storage at the site which already had -ero storage. 2. At this time we have bits and pieces stored at different locations around the city, south park, city garage, old wastewater plant, elevated towers. 3. We currently are using our well pump buildings for storage. Some of these buildings are so full, walking through has become diffficult. At our last inspection from the Minnesota Department of Health it was noted in the recommendations that we clear these buildings. 4. We have no acceptable storage for things such as gasoline, lawn mowers, paints and solvents, non - potable chemicals, and assorted "unsanitary" items. 5. With the moving of the wastewater facilities we soon will have no secured vehicle storage. We have long out grown our limited storage space scattered about. A building as proposed at the Water Treatment Plant site would meet our needs well into the future and provide a centralized operation for the Water rerart.ent. RN /ds (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 June 27th, 1988 Dr. Robert Beeler Library Square East Building 45 Hassan St. So. � Hutchinson, MN 55350 Z/00017 RE: 5 Acres of Land Parcel No.'s 23- 001 -1100, 23- 001 -0900 Dear Dr. Beeler: b Pursuant to your letter dated June 17th, an also, a recent telephone conversation, we have reviewed the minutes f the City Council meeting during which the improvement and assessment hear' gs were held pertaining to the installation of storm sewer along the we t side of the referenced tract. Although *_here was discussion on your p rt at the improvement hearing relative to deferring the assessment, neither a Council's motion ordering the improvement nor the motion adopting the assessmen roll stipulated that the assessment be deferred. Your attention is called o the accompanying photocopy of the minutes of the hearings. This office thus ssumed the assessment to be an active assessment collectible in accordan with statute. Assessments for 1987 improvement were certified to the County Auditor for collection with the real estate axes in October, 1987. The Auditor's Office has informed me that the instal went included on the 1988 tax statement must be payed. However, future instal nts could be deferred, but changing the status of the assessment would requir 've action of the City Council. Therefore, if you wish to pursue that _ rnative, i would be a matter of having the item placed on the Council age a. The eazlies possible meeting would be that of July 12th, in which case the ity's Admi strative Secretary must be made aware of your wishes not latet than Ju Please be aware that a City is no bligated by statute to defer the assessment. In fact, due to costs curred b e City in deferred assessments, the City Council is taking the pos that deferrements be granted only in extremely unusual situations. Sincerely, CITY OF HUTC INSLX9040aj" . EugenejAnderson Director of Engineering EA /pv enc. cc: Gary D. Plotz� Ken Merrill 425 CITY COUNCIL MINUTES - SEPTEMBER 9, 1986 (f) IMPROVEMENT PROJECT 86 -14, LETTING 40. 14 0 Yice- President Carts called the hearing to order at 8:20 P.M. It was noted that a letter of objection to the improvement project had been received from Doctors Rodney Anderson and Robert Beeler. They believed the project would not benefit their property and that the adjacent property owners had created their own drainage problem by building where they did. Now Anderson and Beeler were being assessed to cor- rect an existing problem. Mr. Wayne Scott, 525 Larson, stated he lived west of the Anderson/ Beeler property. It was mentioned in July that the terrain of the property had been changed by fill leveled off which caused the problem this spring. During the spring thaw there was water standing, which created mosquito breeding. Mr. Roger Reinhart, 545 Larson, reported his property has had diluges of water. In May there was another downpour, and water ran from the east which had not previously gone between the houses. He felt there had been some change to the property, and this was the concern that needed to be resolved. The property owners east of Roberts First Addition commented that fill had been dumped onto their land in piles. The City told them to re- move the house on the property, which was done. Then the dirt was leveled off, with no intent to affect the drainage. Perhaps a solution i would be to push the dirt back up into a pile and change the contour. Alderman Torgerson moved to close the hearing at 8:26 P.M. Motion sec- onded by Alderman Mlinar and unanimously carried. City Engineer Priebe reported the proposed project came about as an over -all drainage study of Roberts First .Addition. The water problem has increased in intensity over the years. The undeveloped area be- tween Roberts First Addition and Town and Country Estates will be a part of the development; therefore, the City could defer the cost until the property was developed. City Attorney Schaefer pointed out that if standing water was removed from property, it was a benefit to put in a drain. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the improvement, preparation of plans and specifications, and to waive reading and adopt Resolution No. 8382. Motion unanimously carried. (g) IMPROVEMENT PROJECT 86 -12 (CONTINUED HEARING) Vice-President Ackland called the continued hearing to order at 8:30 P.M. City Engineer Priebe updated the Council on the meeting held last a week with the affected property owners. He recommended proceeding with 480 MINUTES. REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 9, 1986 1. The meeting was called to order by Mayor Ackland at 7 :30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky and Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and Acting City Attorney Ron Batty. 2. INVOCATION The invocation was given by Reverend E. David Natwick. Mayor Ackland read a letter from City Attorney James Schaefer in which he re- quested a leave of absence until such time as the allegations against him had been resolved. In the interim, Mayor Ackland requested the Council to approve the appointment of Ronald Batty of the LeFevre, Lefler, Kennedy, O'Brien b Orawz law firm as acting city attorney. Alderman Mlinar moved to approve the leave of absence and interim appointment. Motion seconded by Alderman Torgerson and car- ried unanimously. 3. MINUTES The minutes of the special meeting of November 20, 1986 and regular meeting of November 25, 1986 were approved as distributed. *W.ITINE ITEMS (a) (b) (c) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - NOVEMBER 1986 SNOW REMOVAL PERMITS: 1. ED KARG 8. LYLE LARSON 2. MARTY BARNES 9. ED RETTMAN, JR. 3. RON HANSEN 10. LARRY MCDONALD 4. ROD KRASEN 11. BRUCE RAHN S. JOE SCHULZ 12. CARL CHRISTENSEN 6. KERRY KRUEGER 13. DARROLD ZIEGLER - 7. MILT HANSON 14. DALE STURGES JUUL CONTRACTING RETAIL "ON SALE" 404- I4TOXICATING .MALT LIQUOR LICENSE FOR D'VINCI'S OF HUTCHINSON The motion was made by Alderman Torgerson to order the minutes and re- port filed and to issue the permits and license. Motion seconded by Alderman Mikulecky and unanimously carried. 5. UBLIC HEARING - 8:00 P.M. a) ASSESSME41" ROLL N0. 223 - IMPROVEMENT PROJECT 40. 36 -14 J a ,Y , CITY COUNCIL MINUTES - DECEMBER 9, 1986 4S1 Mayor Ackland called the hearing to order at 8:00 P.M. and read the notice of public hearing regarding Project No. 86 -14. There being no one present to be heard, Alderman Mikulecky moved to close the hearing at 8:01 P.M. Motion seconded by Alderman Mlinar and carried unani- mously. Following discussion, the motion was made by Alderman Mikulecky, sec- onded by Alderman Carts, to adopt assessment roll No. 223 and to waive reading and adopt Resolution No. 8434. Motion unanimously carried. COMMUNICATIONS, REQUESTS AND PETITIONS None. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 27/86 - AN ORDINANCE AMENDING SECTION 1025 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED: NUISANCES PROHIBITED Alderman Mikulecky moved to waive second reading and adopt Ordinance No. 753. Alderman Torgerson seconded the motion and unanimously car- ried. (b) ORDINANCE NO. 28/86 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to waive second reading and adopt Ordinance No. 754. Motion carried unanimously. (c) RESOLUTION NO. 8432 - TRANSFERRING $276,465 FROM 1980 TAX INCREMENT DEBT SERVICE FUND TO 1984 PARKING IMPROVEMENT FUND During discussion, Alderman Carls requested to add the topic of tax increment districts to the agenda of the next workshop or Council meet- ing. Alderman Carls moved to waive reading and adopt Resolution No. 8432. Motion seconded by Alderman Torgerson and unanimously carried. (d) RESOLUTION NO. 8433 - RESOLUTION CONCURRING I4 THE ACTION OF THE HUTCHINSON UTILITIES COMMISSION OF THE CITY OF HUTCHINSON IN ACCEPTING BID ON SALE AND PROVIDING FOR THE ISSUANCE OF $3,920,000 ELECTRIC UTILITY REVENUE BONDS OF 1986 The Utilities Commission's bond consultant from Juran & Moody reported on the bids received today and reviewed Resolution No. 8433. FoIIow- ing discussion, the motion was made by Alderman Mlinar to waive reading and adopt Resolution No. 8433. Motion seconded by Alderman Torgerson and carried, with Alderman Mikulecky abstaining from voting. 0 Jd1tlCyUt m ahrk of aowrddk Dr. Rod Axhmx D. B. Dr. RAW f ,gads D.e June 17, 19884 - ` V Gary Plotz Hutchinson City Administration Hutchinson, MN 55350 RE: 5 Acres of land Parcel is 23- 001 -1100 Parcel 1: 23- 001 -0900 Dear Mr. Plotz: Z*NY SgWr Bast ,grit W (� �/ Gil t5 Nassau M, NArtcbuae, AIINWta 55350 (612) 587.8919 This letter is to inform you that the agreement concerning the improvements on this property were not to be assessed until this land was developed. Since the land is still vacant with absolutely no deveopment at this time, we are requesting that you notify in writing the McCleod County Treasurer that our taxes are not to be paying off this assessment at this time. Enclosed is a copy of our tax statement. Thank you for your anticipated cooperation. Sincerely, Dr. Robert J. Beeler RJB /ga enc. • -� - MUTCHINSON CITY VJWAVIn STAYM NCLEOO COUNTY MR '. WOOL OETNLT NEp 1lN+FlEREiTFD P I 23- 001 -0900 LIL 42! i JvALLIF 15.40 IIwo. beww ti r «rwr wh.Rti �.+velRn M � emA•M1 M I SECT -01 TNP -116 4ANG -30 ` L AC N 1/2 SN 1/4 4.00 ACRES s E EuOnL[ FOR A REFlREO1n T. •.tirl NM4r �« M1Y..w f.w/•. T.. RM«M 1. FN i AM Yw+E AA XM 18 ... .. .... ......... .. 1 L � . fOLM 1.lIA' Ar lw W M tM MM1 `I TAXPAYER 519 C =•iNE FT {TF OF WNNFWTA DOFF NOT RECEIVE ANT PaDekRTY TAR REVENU[S. THE ET{TE OE E MIwEEOlA 111 [ 91 YDON 'A*`A*TY TY TOIOfAL will DO � ANNAEMFNRUM[Nn MO +ICEIIT HMCAWGL, YW !c. .pyA PNCFLLFD CMECR Y YOUR REC$IT. .Do TENEFT _Dn IIIINLYF{L ROBERT J 9EELER L RODNEY D ANDERSON 45 HASSAN ST S HUTCHINSON, NN MENi 4 : RAVr =y' Down s05. Oa E ,DMMI.[r awpn E. fCNWt OIEINIR I_AREGION S:X E T.A.RESION SIX E 9. C. L TY FEIORE CILLpn C. L tllEpn NNKN IIFp/Ci rpw T{II • iw Mwl V'.V'ew CMw1 F.fw.l Mwr�re CMN 2.4.81 c. 216.15 O. E ESCROMI N. TY A,RR CAFdn 228.81 . p1-T YSf3FNF ,19 51 XALF NALri SE CO YC. NIL, IL CUE IAN 15 1 OUE OCT 15 I AM 611.00 61).00 .sz-- - 55350 AA[ cN[cs •A +AU[ .ND "All •o, M [NLEOD CO. rRW. TYYYRERIWaE OIEFtOE. rN WM -_ - _ _ - __ -_ - -- NCLE00 COUNTY NVTCNI N50N CITY 1 1986 STATEMENT OF PROPERTY TAR DATABLC 22IODL Ob1NCT Il'R FlADLH6FR �E�TED t C I jvwE x.sao 423 I•.�«w...rM.yr•4ArM•..R..�i«T /Y S SECT -01 TVP -116 RANG -30 V 1/2 OF TRACT 132[ A 663. IN N 1/2 SW 1/4 f ` EUGIRLE RAM A REFUND"? E- en.M, rl..w +wMwh V 1 OM..rM.•MN - . IIM«M i r .rw M.in YNew weMa .00 X 1rAr = A4MwM�r�l7 �r� «r. .fw «r � .00 A' 3 TAXPAYER 5190 f 1 ROBERT J PEELER S JJ� - 800 NET 0 ANDERSON 1 EOE MINHCSOTA OO[L hOi Rf LY1Vf 5 HRSSAN ST S TAXSA11Q7 3TATLRRNT I K LNNNEL0. 1 23- 00:•1100 .w . 23+.5 261.? 543.6 1.0 R.R. OEO. 1.354 COPE ••••'AMWAY- 4GwM,EY 37.: E TO"AMNII OR OTT 43• 989 505.02 E. KIIOOL DISTRICT 55. T.A.RESION SIX E F. C. F.rY YFORECREpn 136. $. plEpnlfN�Ch REOVIi TWO TA[. A. 9MM W AFgN CNMM E. tMM M1M•w�Mw.O+wT IMIR ST 228.81 C .RII4CM{L 216.15 O. ••IV'EYAT 4 l "t RIY TAS Rl V(NVES.iXC Ci 11DE • w nH150TA llp 'S +OUR IADI"TY rAx NUT CNSNSONI NN 551`_0 E EY IMYIMO CREDIT$ AND ACIMRVRLEMENn TO LO L wln OC W"6%`OIEM. NO AfCEM1 LLNT wLEO WlI C••E<RE IA`Yl[AwO W�L TO: LMLEIcs RET1NIC. YWe CANCELLED TAMAJIMS MfK$•9LFMCOF.WEd11 \ CNEC[ H YOYR RECER EMIIOR 1.L I. AITam :.Smn 136• fI. SIFC:IL YSESSMENn -•[' ®p AD+� IRST +A L, S'-::ND MALIy_ TOTAL DUE MAT 15 Out OCT 15 AOWMY FATAE 321.00 321.00 642. 1 OFF- CAMPUS WORKSTUDY . Work Agreement This agreement is entered into between Hutchinson Area Vocational Technical Institute, hereinafter known as the "institution ", and (a public organization), (private nonprofit organization), (strike one), within the meaning of that term as defined in Section 175.2 of the College Work -Study Regulations, for the purpose of providing work to students eligible to particiapate in the College Work -Study Program. The Institution agrees to the following: 1. To make available to the organization during the period of this agreement eligible students selected and employed by the institution to perform a specified work assignment under the direct supervision of qualified personnel of the organization. 2. As the employer, to pay compensation for services of all students under the College Work -Study Program. 3. Students made available under this agreement will be limited to working an average of 20 hours per week during the school year and 40 hours per week during the summer or full week of holiday periods. No student will be permitted to earn more than is is indicated by his /her financial need analysis. . The Organization agrees: 1. That work performed under the terms of this agreement will be in the public interest and that it would not otherwise be provided. That the student employment will not result in the displacement of employed workers or impair existing contracts for services. 2. To reimburse the institution 20% of the total salary paid to the student while he /she is performing services under this agreement. Reimbursement to be made quarterly. Compensation of students for work performed on a project under agreement will be disbursed and all payments due as an employer's contribution under State and Local Workmen;s Compenstaion Laws or under other applicable laws will be made by the Institution It is further agreed that schedules to be attached to this agreement from time to time will set forth brief descriptions of the work to be performed by students under this agreement, the total number of students to be employed, and the hourly rate of pay for this employment. It is further agreed by the parties that at no time will a student who performs work for the organization under this agreement be deemed an employee of the organization. However, the agency has the right to control and direct • the service of the student. This agreement is effective from the day of , 19 , through the day of 19_, agreement may be extended beyond the original expiration by mutual agreement. For the Institution by (title) (date) For the Organization by (title) (date) • • . POLICE DEPARTMENT MEMORANDUM DATE June 24, 1966 1 TO Gary Plotz City Administrator FROM Steve Madson Chief of Police SUBJECT Reference - Attached Contract Attached hereto please find a copy of the contract regarding pest control which we have previously discussed. I would like to point out that Sgt. Kirchoff did sign the acceptance of the proposal. This was inadvertantly done by him as he did not understand the process for the approval of contracts. I am sure that since he did not have authorization to sign the contract, that if the City Council so desires not to honor this contract that they would have no problem in disallowing the signature. I would request that you submit this to the Council for their approval. Thank you in advance for your assistance and cooperation. SM:sz - "-fl -I PEST CON INC PROPOSAL SUBMITTED TO: NAME: R. DAVID WICK, PRESIDENT 701 EAST FOURTH STREET 2ND FLOOR REAR ENTRANCE DULUTH, MINNESOTA 55805 (218) 722-2888 pseAteelae 4 -.. "4rJ( soil �•alGrenrWtwL JOB NAME: Poll caWrpH ,.WSraYI YWKIYI HLpaiYt Date: I COMPANY: r -caiCe �tatazl.on aaltriireor_ 'alic.e Ntati_on ADDRESS: to j4aeidin /0 9tanV.ix CITY, STATE, ZIP: h4 "tJ ✓rWAK nw.401t4X!ta M50 ^w�c�YtJtdO✓t� t *4T*ytP to M50 TELEPHONE: +++++++++++++++++++++++++ ++ + + + + + + + ++ + + + + + + + + + + + + + + + + + + ++ AREAS: eU4, r_-4o.to -tO beet,, `-tO+a4e tfq4i.D. 'oodl), ;rati z lad.Rseyst and -�nzrogicauy &i: az4ni to enn t y'ot o f e e te. Pe u,,.i _o t o¢ lid y outmode �,to x il�a y :dews t_c -- e4. CONTROLS: X RODENT:_ X CRAWLING INSECTS: DIED UNITS: AEROSOL MACH: SERVICE: One regular service call once each !Y'o ltA for the purpose of inspection and the laying down of controls as needed for the purpose of cleaning out existing infestations and the prevention of reinfesta- tion by migratory pests. PROTECTION AND SAFETY: Use of materials and techniques in the interest of maximum safety and effectiveness and in compliance with all applicable regulations. We are licensed by the State of Minnesota, Wisconsin, Michigan and North Dakota, and all of our service technicians are federally certified and university trained pest control operators. We have a complete pest control insurance program, a copy of our insurance cer- tificate is available upon request. REPORTS: A signed and dated combination service notice and 'invoice will be left with you after each service c is completed. Our service notice will indicate the type of services performed, pesticide applied, date and time of day application was made. This notice conforms with the record keeping requirements of all govern- ment agencies. A Certificate of Pest Control Service will also be posted at the job site and it will be dated at each service call. GUARANTEE: Our complete cooperation and efforts to resolve pest problems to your satisfaction and to uphold our reputation as an excellent pest control service company. WE PROPOSE hereby to furnish materials and labor - complete, in accordance with the above specifications for the sum of $ 17, SO ^-o qvC per month; $ -0- per service Payment to be made as follows: One payment for the entire year within 30 days of the first treatment, for which we will allow a 5% discount. One payment each month: You will be Invoiced as we complete the work. Please pay by invoice. If you cancel the service program prior to Alstion of the 1st year, you will be billed 75% of the total yearly program cost. All material is guaranteed to be as specified. All work to be completed Ina workmanlike manner according to standard practices. Any alteration or deviation from above specifications invoM Proposal Ing extra cools will es executed only upon is Con orders, and will became de extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays Submitted by: 1 a?Aq beyond our control. We will carry necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Acceptance Of Proposal - The above prices, specification and conditions are satisfactory and are hereby accept You are authorized to do the work as specified. Payment will be made as outlined above. This agreement is effective for one year and is automatically renewable unless we are given 30 days written notice of cancellation. Chargeg will be Date: reviewed annually, customer will be given 30 days notice prior i any adjustment. Signature:' ``Z' - -✓ �: M .. Mb (612) 587 -5151 yarcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST _._ HUTCHINSON, MINN. 55350 M E M O DATE: July 1st, 1988 TO: Mayor and City Council FROM: Eugene Anderson, Director of Engineering RE: Railroad Improvements in Conjunction with Third Avenue Northwest Project During the June 28th meeting, the Council questioned whether the needed work on the railroad crossing could be performed by Dakota Rail and paid by the City without the City soliciting competitive bids. Accordingly, I contacted the Minnesota Department of Transportation Office of Railroads and Waterways. I spoke to the Director of Railroad Administration, Robert Swanson, and to the Assistant Director of Grade Crossings and Regulatory Affairs Unit, Ronald Mattson, both of whom concurred that trackage, ties, and appurtenances are property of the railroad company. As such, the road authority is not sanctioned to Cali for competitive bids to perform the needed construction or restorative work, unless the railroad agrees to the contrary. On virtually all state highway pro?ects and associated construction, the railroad performs the work on its trackage, unless the railroad is unable to do so for financial or staffing reasons. I, also, called Charles Sanft, the Director of Rail Planning and Programs Section of Mn /DOT, and discussed the cost quoted by Dakota Rail for their work. He advised that the $55.00 per foot price specified by the railroad is reasonable, since costs for work of this nature that is done by independent railroads range anywhere from $50.00 to $60.00 per foot. Attached for the Council's information, is the memorandum dated June 23rd, together with documentation of the history of the Electric Short Line Railway Comapny in the vicinity of the project. Also, attached for the Council's consideration and approval, is the construction agreement with the railroad and a resolution establishing a railroad crossing at James Street on the south side of 3rd Avenue Northwest. Respectfully LxV-4CQJ" submitted, Eugene nderson Director of Engineering EA/pv attachments CC: City Attorney C] ��/ Z41F (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 23rd, 1988 TO: Mayor and City Council FROM: Director of Engineering RE: Railroad Improvements in Conjunction with the Third Avenue Northwest Project As Third Avenue Northwest is widened and upgraded, three railroad crossings will be affected. The crossing at Glen Street must be reconstructed. The crossing at Lind Street will be removed to accommodate storm sewer construction, after which the trackage must be restored. Finally, a new crossing must be prepared to allow Les Kouba Parkway to connect to Third Avenue Northwest at James Street. Communications with Dakota Rail pertaining to the needed improvements have resulted in the accompanying letter to which we have added a signature block so that the document takes the form of an agreement. All but approximately $3,200 of the quoted cost is eligible for municipal state aid funds. The quoted cost is average for the nature of the work being done and is reasonable. Given the circumstances of the project, whereby street widening and a new crossing dictates work to be done by the railroad, it becomes the responsibility of the road authority, the City, to reimburse the railroad for costs incurred. I recommend that the quotation be accepted and that signing of the document be authorized. A resolution ordering the establishing of a railroad crossing at realigned Les Kouba Parkway on the south side of Third Avenue at James Street is attached for the Council's consideration. If approved, it will be submitted to the Minnesota Department of Transportation, together with other documentation, for the preparation of a Commissioner's Order declaring it a public crossing. Finally, attached for the Council's information, is some history of the railroad including: - A 1915 City Council resolution vacating portions of right -of -flay as petitioned by the Electric Short Line Railway, and requesting certain railroad crossings: - A photocopy of the redrawn plat of the North Half City of Hutchinson, dated 1879, on which are shown the aforesaid vacations and crossings coded to the resolution; 0 Mayor and City Council Railroad Improvements, etc... June 23rd, 1988 Page 2 - A photocopy of a map of the present street layout in the area showing the vacations and crossings coded to the resolution; - An excerpt from the History of McLeod County Minnesota that deals with railroads. EA /pv attachments 0 0 Respectfully sub L��164 Eugene Anderson Director of Engineering i D �ot IaAR I I 25 Adams St. No.. Hutchinson, MN 55350. Phone (612) $87.4018 "ftuM of Ow cMrV" trIMM" June 20, 1988 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Gene Anderson, Construction of crossings, 2 at Lind Street, 1 at James Street and 1 at 3rd Avenue NW, would be an expense to the City for the following: James Street 1, 60' crossing at $55 per foot = $ 3300.00 Lind Street 2, 70' crossing at $55 per foot = $ 7700.00 3rd Avenue NW (Glen) 1, 250' crossing at $55 per foot = $13750.00 TOTAL $24750.00 All crossings would be replaced with used rail, new ties, flange rail, ballast and lined. It is also necessary to have 20' run off on each side of crossing. The expense of road surfacing would be done by the City. Sincerely, JePU. Ross Pr ent JDR /rlr Approved: Thomas G. Lovett, Trustee of Dakota Rail, Inc. Date: 0 Approved by the City of Hutchinson, MN, July 28th, 1988. Its Mayor (City Seal) Its City Administrator Reaolutioo No. = 1 RESOLUTION ORDERING OPENING of RAILROAD CROSSING TO VENICVIAR TRA"Ic WHEREAS, to promote the safe, orderly and efficient movement of traffic between Les Rouba Parkway and 3rd Avenue Northwest, it is expedient to provide a street crossing on the railroad tracks at the southerly extension Of :awes street, MCW, THEREFORE, BE IT RESCUM BY THE CITY COLNCIL OF HUTCH:?ISCN, 414NESOTA: 1. That Les Kouba Parkway be opened to through vehicular traffic at the railroad crossing south of and adjacent to the intersection of 3rd Avenue Northwest and James Street. 2. That the Director of Engineering is authorized to request of Dakota Rail, Inc., the performance of work necessary for the opening of said crossing. 3. That the Director of Engineering request of the Minnesota De =artment of r.ansportation, that a Commissioner's Order be prepared declaring the aforesaid crossing as a =ublic railroad crossing. Adopted by the Council this 28th day of June, 1988. _itv Administrator L J Mayor � � re�va.ca�"ed , Berns � - 8 0�- 19l5 r�solul loh . X R.R, arossln9s es�a- b(ISAe� by 1915 r�sol� }Ion, 1 "5 1 -15 N y4 City of Hutchinson 1879 redrawn from plat 5�re J.3; (of-s/ and blocks are, accor�lrn9 �o f�c or%310101 Fin{' • r • • » • • / / • / • J ' • }, of • v • +r • �• 3 � � iyq! ' • • • Rffl « = r • . •1r • • r • 1 v• • 1�• 1 = NIw qr��•• • Iy a � • • 1 • t • • .•,1 ••11.1 ..... • 11 1 4 • •• � • ,_ • � • M ' . /I• TM qp � row ` Si 1 , I • .•r•� •.••1 ,• .•♦Intl• • • �•.1 •1 • • �j. ST • • • • . •Irl• !! 1 1• 1 b 1 y1 le 1 ,• 1 . • r SEVENTH St. e • • Vl • 1 • •' 1 = • •I.1• I • • I • n I i i • • 1 • 1 b14 N Y EIGHTH µpy�l I _ S[ _ • `( MI.4 r 1 .. _ ��! rM4SNINST ON • •TI"�1 ��.��i�FT /'�� Yir� ....a, �•.\ AVENUE_ - -� •. . �y li rn -Dt! b14 p� Kv It= Kr assnMIMI RHo o "I tin �o tsys .. _ ��! rM4SNINST ON • •TI"�1 ��.��i�FT /'�� Yir� ....a, �•.\ AVENUE_ - -� •. . �y li rn Cuvrrlv\� S4' Y-42)0-+ �! A-eo.. vazJeAI i -1; 11151'esol4i X R.R. crossings 6y 1915 resol4+lon p i +elms 9 -15 CHOW III VIE I1 U 6 i L . L-1 L^J LI L] L L F7� 7-7 71) iiM r to 1 1 F1., C _1lfL�_ it -7 - - M I 1 1 rl 1 r r 1 O ~ j _ . HISTORY OF MC LEOD COUNTY MINNESOTA EDITOR -IN -CHIEF FRANKLYN CURTISS -WEDGE ASSISTED BY RETURN I. HOLCOMBE AND A LARGE CORPS OF LOCAL CONTRIBU DRS, EDITORS AND EXPERIENCED INVESTIGATORS ILLUSTRATED CHICAGO AND WINONA H. C. COOPER JR. & CO. 1917 294 HISTORY OF McLEOD COUNTY H butterfat received, 2,000,021 pounds; butter made, 2,383,214 westward at oc pounds; average price paid patrons per pound for butterfat, year, the grass. $0.3197; paid patrons for fat, $639,553.92; running ex- to the westwax penses, $59,327.40. 1877 the work The report for 1914 shows the following figures: Co-op- to Montevidio, erative creameries, 10; independent creameries, 7; number of reached Brown' patrons, 2,297; cows owned by patrons, 19,161; milk received, work train an 58,276,173 pounds; cream received, 2,224,417 pounds; butter- rails. fat received, 2,684,505 pounds; butter made, 3,236,750 pounds; This complet average paid patrons per pound for butterfat, $0.3006; paid waukee & St. P patrons for fat, $823,489.59; running expenses, $69,242.82; the townships received for butter, $939,722.69. 1 stations at Ph The nearest st: county, and the Lake in Renvill The same con CHAPTER XX. a distance of 1: Oct. 6, 1886. It RAILROADS. Valley and Has Biscay. McLeod county is crossed by several lines of railroad. The The St. Paul Chicago, Milwaukee & St. Paul Railway Co. has a line running line from Mint east and west through the county, with a spur track from 1886, the line t Glencoe to Hutchinson. The Great Northern Railway Co. has Hutchinson wa a line extending from the east line of the county, due west to one to Glencoe Hutchinson. The Luce Line of the Electric Short Line Rail- ( tinued to be th way Co. also extends westward across t e coun y o utc in- r Minneapolis & son. to the Great N. The first railroad in the county was the Hastings & Dakota line in McLeod Railroad o. me from Hastings to Glencoe. This company treme northern was sold, July 1 1 before trains were running to Glencoe, townships. Its to the Chicago, Milwaukee & St. Paul Railway Co., the present ( Lester Prairie a owners. The line was opened for traffic to Glencoe, August 14, side of the coun 1872. Direct railroad communication was thus established The Luce lin between Glencoe and Chicago, and thus with the Atlantic sea- granted a righ board. The pioneer days were over; hereafter McLeod county I county in 1909. was not to depend on horses or oxen for its connection with the over a year fro: outside world. Mail, produce and new settlers were to come through Winste over the route of iron rails, and the produce of the county was tions at Winste to be known to the markets of the world. The line built into the line can be McLeod county in 1872 is now a part of the great trans -con - The idea of buii tinental line, over which run the famous coast trains from Chi- W. L. Luce, ab cago to the Pacific ocean. of which were s Hopes were entertained that the road was to be extended city of Minneal HISTORY OF McLEOD COUNTY 296 westward at once, and the survey was started. But the next year, the grasshoppers came, and for several years the county to the westward was too poor to support a railroad. But in 1877 the work was resumed, and in 1878 trains were running to Montevidio, 82.4 miles west of Glencoe. The first train reached Brownton June 18, 1878, and Stewart, on June 28, the work train arriving simultaneously with the laying of the rails. This completed the east and west line of the Chicago, Mil- waukee & St. Paul through McLeod county. It passes through the townships of Helen, Glencoe, Sumter and Collins, with stations at Plato, Glencoe, Sumter, Brownton and Stewart. The nearest station east of the county is Norwood in Carver county, and the nearest station west of the county is Buffalo Lake in Renville county. The same company, in 1886, completed a spur to Hutchinson, a distance of 13.27 miles. This spur was opened for business Oct. 6, 1886. It passes through the townships of Glencoe, Rich Valley and Hassan Valley, and has an intermediate station at Biscay. The St. Paul, Minneapolis & Manitoba Railway Co. built_ a line from Minneapolis Junction westward to Hutchinson in Hutchinson was provided with two railroads the same year, one to Glencoe and one to Minneapolis. Hutchinson has con- tinued to be the terminal point of both lines. The St. Paul, Minneapolis & Manitoba Railway Co. was leased o� i 999 yesis ane in mei.eoa county extenas aue east ana west in the ex- treme northern part of Bergen, Rich Valley and Hassan Valley townships. Its intermediate stations in this county are at Lester Prairie and South Silver Lake. The nearest station out- side of the county is New Germany in Carver county. The Luce line of the Electric Short Line Railway Co. was county in 1909. Passenger service has now been in operation over a year from Minneapolis to Hutchinson. The line passes through Winsted, Hale and Hutchinson townships, with sta- tions at Winsted, Hale and Hutchinson. Under its franchise t the line can be extended westward through Acoma township. ; The idea of building the Luce Electric Lines was conceived by W. L. Luce, about fifteen years ago, and about eleven years of which were spent in acquiring an adequate terminal in the city of Minneapolis. The rest of the time was spent in con- 296 HISTORY OF McLEOD COUNTY structing the line to Hutchinson. Plans are now under way for a system which will contain approximately 1000 miles, and cover the richest section of Minnesota and South Dakota. The Promoters of the company have great future in the tre- mendous growth during the next ten years of the territory their lines are to traverse. CHAPTER XXI. JUDGES AND LAWYERS. The judicial power of the state of Minnesota is vested in a Supreme court, district courts, courts of probate, justices of the peace, and such other courts, inferior to the supreme court, as the legislature may from time to time establish by a two- ' thirds vote. When McLeod county was established by a vote of the territorial house, February 19, 1856- of the territorial council February 27, 1856, and by the approval of the governor, May 1, 1856, it was attached for judicial purposes to the Third Judicial District, then taking in a vast region in the territory. No territorial courts were held in McLeod county. When the state was admitted, May 11, 1858, the constitution divided the state into six districts. The Sixth district con- sisted of the counties of McLeod, Le Sueur, Sibley, Nicollet, Blue Earth, Faribault, Renville, Brown, and all other counties not included in the other five districts. The first judge of the Sixth district was Lewis C. Branson, of Mankato. He held the first term of district court in Mc- Leod county at Glencoe. The following minutes of the first session are still preserved: "Monday morning, February 27, 1860. Present: the Hon. L. C. Branson, judge of said Sixth Judicial District; A. J. Snyder, clerk of said court; R. P. Clyde, deputy sheriff of said county. Court opened by the clerk under the direction of the judge. There was no grand jury empanneled, none having been drawn by the board of supervisors of said county. There being no calendar and no business appearing before the court, the court adjourned until 1 o'clock, P. m. February 27, 1 o'clock p. m. the court met pursuant to adjournment, Hon. L. C. Branson presiding. There being no business before the court the court 1 so.'. J. by order of Snyder, Cle. The first county was Talcote and one year of three per ct Sled July 16. (when no re as deputy cI gaged in his when busine: Judge Brai January 1, V St. Peter. by the gener; judicial distr. nepin, Carver men, Monon; McLeod count E. Vanderbm The Eight, legislature ap district was i and McLeod c has since rem and dates the. March 11, 187 L. M. Brown, Shakopee, Jan ber 4, 1886; F W. Morrison, in the fall of Luther M. Ruthland coun father was dre tive town, Nev district schoo. winters, from t read law three x. PW (412)"74101 ITY OF HUTCHINSON VA$WVGIONAVENUE WEST June 22nd, 1988 Mr. Thomas Lovett Attorney at Law 1400 First Bank Place West Minneapolis, MN 55402 RE: Agreement with Dakota Rail, Inc. City of Hutchinson, Letting No. 3, Project No. 88 -17 Dear Mr. Lovett: As we discussed earlier today, i have enclosed a copy of the letter from Mr. Ross of Dakota Rail in which the costs for track restoration are enumerated. The work is necessary in conjunction with the referenced 3rd Avenue N.W. street reconstruction. ?e letter will be considered as an agreement for restorative work and as such, it will be presented to 'se Council for --onsideration on July :3t.h. On the letter, we have provided signature spaces for you and for City officials so that it may function as an agreement. Please inform me as to whether this procedure is satisfactory from you standpoint. My telephone number is 612 -587 -5151, Extension 208. Thank you. Sincerely, CITY or 9CTCHINSCM °_age Anderson Director of Engineering F.A/pv enc. cc: Mayor and City Council Jerry Ross 9 i M E M O R A N D U M DATE: June 20, 1988 T0: Vary D. Plotz and Paul Ackland— — — — — — — — — — — — — — FROM: — Marilyn Swanson --------------- - - - - -- SUBJECT: — Mimir & Print to -IA93 — — — — — — — — — — — — — — — — — — The first minute book for the City of Hutchinson 1s dated 1899. = According to a notebook in the file, the municipality was organized in 1894. Therefore, I doubt very much if you will find anything in writing prior to that date. C. �4Y .Ltli't� CITY Oil ki; �1 q -tl,/ i,t c.`'�j )w A%T (.:%Z.`' C'p.w�rves.! .t oH.•.:d d,G .+raL�Ga �� "� �s'�0' r• 7j�rn•�in.l y3ttatn�_ �%� -+•j+/ Vii. jC, ...t.��,�•f� 1 1 / L/i.tr�•a•w.•t. r Ole gig ww � • � ,al•G2l.Gn ��iLLGG`/`.;%rl�r i�/.e!.�Gf,.a., �..e ,.... ,� -•.�/ q� --.°'C Aye j o Old N' � 1 ern„ �1/,.z.� •f�/ a�.�o� �ta�+ CITY OF HUTCHINSON �>�,� �.G4iat A.�.l �O, - .�Y.er•, ..0�LLT�- _ ✓�sL�' ,.L °..! �cGYT j!si �71�i�s >s. b >u -:ate �,:['�- >swr- at -e >v. -CO <- 'r_e� -d 7 LL{Q�dn' R�+s! [oL SiG. �7yre_�/R r.fsc �-'..��//�ti nC �.yL�cGyt G.•.cq /)s= G✓tj2�a.G.t CJ� /LAG( .L L>t //' iL6t[1' ��>argys•a-.J �)iL�O : Z%^� 't.. /'�wx � �Oj i�ji"+G6Cq,(/1 ?mac �6 ....ti (.AZ`fiP/ 7 /•+?C.t e4( iv,LL:� t, -LC /- (�/ .�- L�1. >YC:i4, -[•/Y �.a 7t 7Lt�'LS.cGb <GL �YL 1.2W7"+-.J dG aei �••<! l+C6s� ,YLZ CCG� .'t .G { ©.'2 lax- d".- GA'+'L• .2RcN .tLa- OC�ta'an' :WR2 �`fZb?•¢t� .GC /.!•sir. r.� � a Lr�6P u �%lt r.Ys� . sz v,� . �.LY bcG LJ ? a`•:i(,a 7'c./ .t. � o+.s^H.� . - r...../ sz , / /Cys.rc.s. V. E i • • REGULAR COUNCIL MEETING WATER $ SEWER FUND Henry Heinecke Am. National Bank Braun Testing Automatic Systems Co. Datastream Mn. Pollution Control AGency Abbott Electronics Allen Office Products Automation Supply Co. Commissioner of Revenue Coast to Coast Country Market Electric Motor Co. Family Rexall Drugg Farm $ Home Floor Care Supply Fitzloff Hardware G $ K Services Hutch Coop Oil Hutch Drug Hutch Medical Center Hutch Plbg. $ Htg. Hutch Utilities Jerabek Machine Shop Junker Sanitation Juul Contracting McLeod Land Fill Inc. Nalco Chemical Co. Plaza Hardware Rutz Plbg & Htg. PERA Water Products WM. Mueller $ Sons Inc. U.S. Postmaster CENTRAL GARAGE FUND Halling Bros. Carlsons Lake STate Equipment Johnson Motor Co. Motor Vehicle Mack Trucks of Mankato Brandon Tire Coast to Coast Crow River Glass Co. Farm $ Home Carquest Auto Parts Hutch Coop Oil Hutch Iron F, Metal Hutch Wholesale July 12, 1988 glass frames $24.00 paying agent fees 142.36 water tower paint inspecting 773.20 equipment 2003.09 equipment 7735.00 plan review fee 140.00 supplies 15.75 supplies 11.89 supplies 358.69 June sales tax 713.57 supplies 186.54 distilled water 37.80 repairs 96.00 film $ clip boards 35.01 supplies 82.65 cleaning supplies 23.80 supplies 51.63 uniform rental 224.07 gasoline 512.04 film 7.20 physical exam 118.50 supplies 5.90 electricity 13,133.50 repairs 8.00 refuse charges 32,927.40 water leak repair 1081.00 June dumping charges 20.00 chemicals 1581.00 supplies 54.62 supplies 94.50 employer contribution 358.18 meters €, parts 507.72 materials 662.00 meter postage 97.48 $63,824.09 supplies $364.59 parts 379.00 parts 15.09 sales tax $ title fees 1192.00 1984 Mack truck 21,500.00 repairs 43.00 supplies 21.49 supplies 25.00 supplies 25.02 repairs $ supplies 770.03 gasoline 174.68 tubing 28.80 supplies 191.09 //-a-. -2- $ P Supply Co. supplies $ 3.00 •L Plaza Hardware supplies .85 Plowmans Inc. repairs 123.84 Rockmount Research supplies 45.97 Schmeling Oil Co. gear lube 31.50 Simonson Lbr. Co, supplies 12.19 PERA employer contribution 48.20 U.S. Postmaster meter postage 4.25 Wigen Chev. Co. equipment 981.35 $25,980.94 GENERAL FUND Peter Adams refund on % liquor license $270.80 Lucille Arlt Nashville tour expenses 40.62 Chris Brandt baseball umpire 13.50 James Coffin refund for Pentacular 65.00 Scott Bauer umpire fees 26.00 James Hann umpire fees 111.00 Longfellow erecting structual members 300.00 •John Aurellia Talley refund swimming lessons 10.00 Marlin Torgerson LMC conference 49.52 Amsterdam Corp. mailing labels 54.25 Custom Carpets cove base $ corner pieces 187.28 Coalition of Greater Cities 1988 special allocation 1386.60 Commission of Transportation manuals and updates 85.00 Christensen Piano Service piano maintenance 43.00 Dant Corporation equipment 19,612.00 Fire Training Henn Tech Center registration fees 60.00 Grams Ins. Agency notary bond- M.Thurn 60.00 Greenbriar Floral flowers $ plant 27.49 Govt Fin. Officers Assn. 1988 GAAF book 41.95 The Mn. Zoo special event fee 75.00 Mn. Commerce Dept. notary re- appointment 10.00 North Kilbride Opticians 9 pr. goggles 540.00 Parctech Inc. supplies 32.50 Party Place USA 50 balloons 7.50 Paul Braedeur Const. Co. bleachers 4800.00 Technical Institute of Hutchinson registration fee 240.00 Triarco Arts & Crafts Inc. supplies 149.88 Trautmans Lawn Service mowing weeds 390.00 Jims Garden Service mowing weeds 60.00 Dons Lawn Service mowing weeds 774.00 Acme Wash Inc. 100 tokens for car washs 100.00 Albinsons supplies maps 35.16 •Albrecht Oil Co, bus gasoline 204.17 Allen Office products supplies 100.68 Allied MechanicalSystems repairs 40.70 American Welding Supplies tank rental $ gas 21.45 Anderson Interiors supplies for remodeling 262.57 -3- Automation Supply Co. supplies 14.23 Brinkman Studio film 75.10 Bennett Office Supplies maintenance service agreement 63.19 John Bernhagen july compensation 1738.14 Ben Franklin Crafts supplies 1.18 Central Garage 'z yr. vehicle rental 38,260.00 Carr Flowers plant 14.50 Crow River Vet Clinic boarding fees etc 56.00 Chamber of Commerce July sec.,copy rental,office rent379.51 Copy Equipment Inc, supplies 155.46 Co. Treasurer dl fees 99.00 County Market supplies 359.72 Culligan Water Cond. salt 8, monthly service 37.60 Condons Supply Co. supplies 42.74 Bureau of Criminal Apprehension CJDN connect chgs. 240.00 Dons Foods supplies 73.35 Doug Jost compensation $ mileage 1435.94 Craw River Glass Co. repairs 275.00 Coast to Coast supplies 447.20 Ericksons More 4 supplies 4.09 Family Rexall Drugg supplies 302.71 Farm $ Home supplies 276.26 Farmers Elevator Assn. weighing 4.00 Floor Care Supply supplies 1138.13 Auto Store supplies 17.86 •Forbes Fabricare Cleaners cleaning 3.00 Fitzloff Hardware supplies 202.46 Gopher Sign Co. sign 137.00 G F, K Services uniform rental 973.69 Hager Jewelry medallion,engraving plate,UPS 34.30 Hutch Coop Oil gasoline 2983.96 Henrys Candy Co. supplies 1606.70 Hutch Drug slides 7.08 Hutch Landscaping trees 133.45 Hutch Leader publications etc. 919.14 Hutch Plbg. $ Htg. re- install water closet 41.90 Hutch Telephone phone F, use of equipment 209.60 Hutch Utilities electricity 8005.15 Hutch Utilities reimbursement energy grant 65.11 Hutch Wholesale supplies 62.47 Hutch Fire P, Safety repairs 45.00 Hometown Music 4 whistles 17.00 HCVN #10 cable franchise 750.00 Ind. School Dist. 423 repairs 755.00 Ink Spots printing 179.75 Insurance Planners employee bond etc. 3255.04 Juul Contracting co.Ditch #18 manholes 4692.63 K Mart supplies 158.01 Kokesh Athletic Inc. supplies 2696.33 of Mn. Cities Endorsement #8 276.00 •League L & P Supply supplies 238.65 Law Enforcement Equipment Co. equipment 157.92 L.N.Sickels $ Co. crackfiller 544.50 Mn. Playground Inc. supplies 69.79 Mankato Bus. Products copier maint. 45.00 -4- construction costs McLeod Coop Power electricity $220.68 Meeker Sang $ Gravel sand 483.78 Kenneth B. Merrill expenses 98.15 Motorola Inc. quarterly main. service 807.90 Mn. Elevator Inc. maintenance Service 53.55 Natl Police Supply equipment 231.45 Northern STates Supply supplies 72.49 Star Cablevision basic cable 3.65 Olsons Locksmith locks and keys 124.00 Pitney Bowes Credit Corp. mail mach /scale 102.00 Pitney Bowes Inc. postage meter 87.75 Plaza Hardware supplies 389.71 Plowmans Inc. repairs 216.35 Peterson Bus Service bus coach rental 4328.40 Bremix Concrete Co. concrete 525.62 Schmeling Oil Co. case oil 12.00 Shopko supplies 220.53 Simonson Lbr. Co. supplies 73.47 Standard Printing receipts books $ posters 194.00 State Treasurer 2nd qtr surcharge 2509.34 PERA employer contribution 4123.89 U.S. Postmaster meter postage 498.27 US West Com. leased phone 326.50 Xerox Corp. full maint. service etc. 3227.42 Wigen Chev. supplies 10.45 • Wm. Mueller $ Sons Co. materials 1755.00 Radisson Hotel St. Paul League convention expenses • 432.85 $126,193.36 BOND FUNDS Bonds of 1988 S & L Excavating Inc. construction costs $166,287.68 Duininck Bros. construction costs 114.190.29 Juul Contracting construction costs 120,196.57 Wm. Mueller $ Sons construction costs 102,336.14 H $ H Watertown Inc. construction costs 30,987.10 Keefe $ Kasal over payment refund 38.55 $534,036.33 Bonds of 1987 Juul Contracting construction costs $3571.30 Am. National Bank -St. Paul paying agent fees 102.20 • $3673.50 5 BONDS OF 1983 Norwest Bank interest $ paying agent fees $24,096.46 Bonds of 1978 First Trust principal,interest,fees $142,405.88 1980 Tax Increment Debt. Service First Trdst interest & paying agent fees $18,804.38 Library Construction Fund Grolier Educational Co educational books 47.00 Fabric on Main fabric for quilt 36.69 Helen Henke labor quilting 40.OQ $123.69 MUNICIPAL LIQUOR STORE of Hutchinson payroll $4000.56 •City PERA employer contribution 161.38 Withhold Tax Acct. employer contribution 288.12 Quality Wine $ Spirits wine & liquor 2068.76 Johnson Brothers Wholesale wine $ liquor 1139.97 Ed Phillips $ Sons wine $ liquor 2994.83 Griggs Cooper $ C -o. wine $ liquor 2186.49 Quality Wine $ Spirits wine $ liquor 1537.48 Johnson Brothers Wholesale wine $ liquor 5235.73 Ed Phillips $Sons wine $ liquor 1985.94 Griggs Cooper $ Co. wine $ liquor 2117.23 City of Hutchinson July insurance 828.60 Mn. Chiefs of Police Assn advertising 100.00 Schlueters Refrigeration repair service 27.00 Hutchinson Telephone phone service 75.04 American Linen Supply Co. towel service 22.21 Thos. D. MurphyCo shot glasses 183.03 Friendly Beverages mix $ beer 1431.40 Lenneman Beverages mix $ beer 22,685.20 Locher Bros. Inc. beer 14,532.90 Triple G. Dist. beer $ mix 15,392.75 Coca Cola Bottling mix 1277.20 Northland Beverages mix 304.75 Henrys Candy Co. supplies 1782.67 Bernicks Pepsi Cola mix 48.00 Sprengler Trucking May freight charges 525.52 • $82,932.76 (612)5,87-5151 HUrcy' CITY OF HUTCHINSON 37 WASHING TON A VENUE WES T HUTCHINSON, MINN. 55350 M E M 0 DATE: June 24th, 1988 TO: Bruce Ericson 9_ iL O� nr 9 2 FROM: Eugene Anderson RE: Property at the Southwest Corner of Dale Street and South Grade Road In case you are not aware, the property at the southwest corner of Dale Street and South Grade Road belongs to the City. A triangular parcel was deeded to the City in 1982 by Christ the King Lutheran Church. The entire matter was brought to light during the Planning Commission meeting on June 21st by the property owner immediately to the west, John Slvter. Jim Marka has already corresponded with Mark Schnobrich regarding removing trees from the City property to : improve sight distance for the west approach to the intersection. Beyond that, Mr. Slyter has asked that the City make it a practice of maintaining the property as well. A drawing of the area is attached for your information. Should you need the property lines located, please call Cal Rice. Thank you. EA /pv attachment cc: ✓Mayor and City Council Cal Rice Jim Marka Eugene Anderson Director of Engineering /1C>*Tt IL OF .SU!lyI1f JOMK SLYTEA A r it 10 W. 1 st, t Mu1N1 j ! nllr«d ar O l�l�:. Pz i� • 1 ' J f J lam` ia a j!/ - Y _ •i •M i = - Op # tr a :• .1 ,� qd 1 •e , 0 ,%A t port of the We Zuattat or S"tion ltiKioal Maeldiao, mlarma/ so. 1 sad 1 sod sestatly astaoa sod 1 in6 cut of t ? *Kai I. rtuca a 1461061 6t a poU 00. ) a y istshce of or eatd center line thence contlauln6 s 180.,%0 fact; thence of 119.90 toot; the tancs of 116.00 tae 6 distance of 150.1 Faun 1 Cera6Cla6 a 1 t ...Wald seat - .It 011 a distsasa be deoctit (612) 587.5151 y�rH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN . 55350 A Ga i June 29, 1988 L" Mr. John Thompson 9 226 Erie Street Hutchinson, MN 55350 Dear Mr. Thompson: This letter is to confirm our telephone conversation this morning, at which time you stated you would remove the two remaining semi - tractors from your property. I have attached previous correspondence for your information. Please notify this department if you foresee a problem in removing the tractors by August 15, 1988. Thank you for your cooperation. Best regards, { ,�� Marka Building official cc: Ga P City Administrator Mayor & Counci �_ 7f on, City Attorney 9 E OF T5te July 5, 1988 Minnesota Department of Transportation sox 766 2505 TRANSPORTATION ROAD WILLMAR. MINNESOTA 36201 Eugene Anderson Director of Engineering City of Mitchinson 37 washington Ave. W. y.,tchinson, .W 55350 612 -231 -5466 Dear Mr. Anderson: i am responding to your letters dated 5127188 and 6117188. The first concern is regarding lane use signs on Northbound T.H. 15 approaching T.H. 7. These lane use signs are to be placed directly over the lanes for which they apply. As you mentioned, they are so mounted in advance of the intersection, but there is not roan for these signs on the signal mast arm with the signing presently there. we will :make sure that the pavement messages are painted so they are clearly visible, giving lane use assigrments. The second xncern was for the possibility of a left turn phase on the signal for westbound T.H. 7 traffic at T.H. 15. Presently this signal, along with the signals on T.H. 15 and 2nd Ave., T.H. 15 and Washington Ave., and a new signal on T.H. 7 and Bluff St. has been orogrammed for 1990. We will consider left turn phasing for that oroject. in the meantime, painted left turn lanes are being con- sidered, and may be painted this year. T ^e third concern was to _Mange the stop condition at the intersection of washington Ave. and Adams St. (where T.H. 22 turns). we have reviewed the traffic MIXI°s at this intersection, and find that they are actually slightly higher an Adams St., +rich is stopped, than washington Ave., wn.ich is .not stopped. 4DtOrists ,not familiar with the intersection would also not expect to find this kind of stop sign arrangement. we will begin the paperwork to change the intersection to a four way stop, but delay actual installation of the signs until after the T.H. 15 detour is off. Thanks for bringing this to our attention. An Equal Opporrunity Emplover T1 1 G Z -rt O O 2 The first concern of your jlne 17th letter was the intersection of ,Jefferson St. and Oakland Ave., where the T.H. 15 detour presently runs. A four ray stop there, as you requested, should not signifi- cantly disrupt the operation of the detour, and we will issue a work order to install these signs. The second concern of the Jxe 17th letter was the change of timing of the signals at 2nd Ave. and Washington 4ve. We will make arrangements to change the timing to allow :Tore time for the cross streets during the time the detour is on. Thank you for bringing these concerns to my attention, and I hope that these responses will be a satisfactory solution to the problems. Sincerely, Keith Voss District Traffic Engineer cc: j. Henslin F. Wild F. Kovall (TRKV593 )6 jmf �J (612)587 -5151 y�y CITY OF HUTCHINSON ,( 37 WASHINGTON AVENUE WEST 0r4 HUTCHINSON, MINN. 55350 r 4 ;7 � r June 30th, 1988 Cam% Mr. Richard Kjonaas McLeod County Highway Engineer P. O. Box 236 Glencoe, MN 55336 -2270 Dear Mr. Kjonaas: The possibility of installing a traffic T.H. 7 and Bluff Street (C.S.A.H. 7) in meeting of the City Council. control signal at the intersection of 1988 was discussed during the June 28th Attached is a letter from the Mn /DUT District Engineer that is the culmination of correspondence by the City with Mn /DOT and of the City's study of traffic volumes and movements at the intersection. A permanent traffic control signal system at the intersection has been programmed by Mn /DOT for installation in 1990. In the interim, the District Office has indicated that the Citv could install a temporary signal system if it so desires, provided that a permit is secured for such project. Furthermore, there was a verbal indication that equipment from a recently removed temporary traffic signal on T.H. 15 South would be donated for the project as Mn /Dot's contribution or share of the project. I have requested an inventory of that equipment from the District Traffic Engineer. Not knowing precisely the quantities of materials that Mn /DOT will provide, it is difficult to estimate the cost of the project. Also, temporary traffic signals are not installed with sufficient frequency to provide cost history. An estimated cost for the project, predicated on the foregoing, is $20,000. The City Council authorized proceeding with design of the project, with the stipulation that the County agrees to pay one -half of the final cost. Please provide assurance to that effect, as soon as possible. A joint powers agreement would then be in order and could be prepared by either the City or the County. If you have any questions or wish to discuss this project, please call me. Thank you. Sincerely, CITY OF HUTCHINSON Eugene derson Director of Engineering EA /Pv 4 cc: Mayor and City Council Minnesota � Department of Transi� l[ ortation -._ So lee r tom` pj 2303 TRANSPORTATION ROAD 1 of TV00 WILLMAR. MINNESOTA 34201 !March 28, 1988 Alarilyn Swanson Administrative Secretary City of Hutchinson 37 Washington Avenue West Hutchinson, MJ 55350 Dear Aks. Swanson: f'"o` 4 1 9,?8 % b `J I have received your Ietter dated Alarch 14, 1988, and Resolution NO. 8724 requesting that mvo0T install a traffic signal at T.H. 7 and Bluff St. in 1988. We have submitted request for a signal project at T.H. 7 and Bluff Street to be included in the 1990 Safety Program. Also included in that request is a coordination signal project which would include the three signals on Mtrin Street (2nd Avenue, Washington Ave., and T.H.7) as well as the new signal at Bluff Street. These signals would be modified to operate in concert with each other reducing motorist delay, congestion and accidents. The I990 program is the earliest we can get them in. An alternative you may want to consider would be that the City install a temporary signal under permit until a permanent signal is installed. We would be happy to assist you with details of the permit process. Contact Keith Voss, Traffic Engineer, at P.O. Box 768, Willmar; or phone ( 612) 231 -5466. �incerely, Patrick C. Hughes District Engineer PCH:dkb An Equal Opporruniry Ernpioyer r� 0 11 June 29, 1988 Mr. Eugene Anderson City Engineer City of Hutchinson 37 Washington Ave. Hutchinson, MN 55350 Re: Stop Light Bluff Street & TH 7 Dear Gene: :o z Z -T1 O O Z I am concerned about the inconveniences and time delays reported at the intersection of Bluff Street and Trunk Highway 7. I am aware that the State has agreed to install a traffic signal based on your study but the estimated date of 1990 concerns me. When I spoke to you last week you estimated the cost of a temporary traffic signal at $15,000 possibly using materials from the Old School Road - TH 7 signal. I would very much appreciate your presenting the temporary signal option to the City Council for their input. If they feel that a temporary signal would have enough benefit to justify the cost, then every effort should be made to make that installation as soon as possible. Please advise me of the Council's feeling on this matter. If the Council feels that the temporary signal should be installed and request County participation, I would be glad-to carry that request to the County Commission. Thank you. Sincerely, Shirley Nowak Fourth District McLeod County Commissioner Is (612) 587 -5151 � 37 V�Sr-il%G TIC ,NAVEr'iUE'✓ ✓EST - �- T4, �' tim���w IANN 55350 June 28, 1988 E Virgil Florhaug CAM 7401 Central Avenue Northeast Minneapolis, MN 55432 Dear Virgil: SUBJECT: Change Orders 4 � 7 j=, r Attached are several change orders that are executed from the listing Sandra mailed June 10, 1988. We are holding the Straughan Hardware Co. Change Order 2- 15 -88, in the amount of $475.90, as Ken has been unable to track the authorization that is needed to execute this Change Order. Secondly, we are also sending change orders from a listing Sandra mailed 4- 15 -88, with the exception of the 2- 15 -88, 3M /Sell Hardware in the amount of $790.00 that we, likewise, are unable to determine council authorization on. Could you please assist us in resolving these two change orders? Thank you. Sincerely, CITY OF HUTCHINSON Gary D. Plotz City Administrator CC. Ken Merrill L,-Mayor /City Council /hs (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 1, 1988 CAM 7401 Central Avenue Northeast Minneapolis, MN 55432 Dear Virgil and Sandra: �j�F O,p�9 This is to summarize our conversation of June 17th when we all were on the speaker phone, including Mayor Ackland. Regarding payment for general conditions, I have again checked with the Finance Director, Ken Merrill, and he says we.. are current for general conditions. We still cannot identify the materials you are talking about that you have not been paid for. Please call Ken directly to clear this item up. Regarding Berwall, Inc., and all other contractors, I am still waiting for an up -to -date punch list that was promised during your phone call, together with an indication which items are completed. As you know, the old punch list has not been updated since the original list of April 6th. Today, Mr. Jerry Berg of Berwall, Inc., called for the first time asking for payment. I told him we are waiting for the cost estimate from you on items not completed, times the factor of 1} times. As we discussed on the phone call, I cannot make such an estimate nor am I qualified to do so. Regarding Tom Christiansen, we have not seen him, nor any billings from you. Again, we can only assume he has left the job and is not working for us. Again, please send an updated punch list, and resolve the Berwall, Inc., items. Thank you. Sincerely, CIITT//YY OF HUTCHINSON Gary Pla2'z City Administrator /hs cc:< Mayor and -ie Council- Ken Ken Mrriil Barry Anderson Steve Madson File: Hutch Police Sta. Project 0 1] (612) 587 -5151 AA i %yUn//" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST �G HUTCHINSON, MINN. 55350 July 1, 1988 Bill Helland Spicer, MN 56288 SUBJECT: PARKLAND DEDICATION Dear Bill, I understand you have been in contact with Bruce Erickson regarding the specific area of parkland the city desires. For informational purposes, the engineering department has calculated the following tracts of land that did not pay a park contribution at time of platting or subsequently: Remainder of Golf Course Frontage (Tract A) 122,057 s.f. Remainder of Lot 1, Block 4 244,115 s.f. Remainder of Lot 1, Block 5 122,477 s.f. Lot 1, Block 2 398,574 s.f. Totaling 887,223 s.f. Under the revised and lower percentage for land contribution (7.5% of the gross area) the contribution would be 66,500 sq. ft. or approximately 1} acres. As Bruce indicated to you, we would like the center of the tract, namely Tracts D, E, and F. Tract E is a proposed street, and D and F have frontage on that proposed street. Bruce Erickson also indicated that you do not desire the East /West street, Carolina, to go in. Please call Gene Anderson at 587 -5151, as he has indicated to me he thinks that Carolina Street is very necessary. Lastly, we would like to see a link across Carolina to the Country Club Terrace. I have enclosed a map showing the specific area requested by the City Council and Parks Board. Please contact me the week of July 11 so we can meet to present a final proposal to the City Council. Thank you. Sincerely, Zcc: 'Mayor 6 Council City Administrator Bruce Ericson Jim Marka /hs Gene Anderson (9w For More Prompt Delivery Address Mail To: Employee Benefit Admin. Co. P. 0. Box 59143 Mpls., MN 55459 -0143 July 5, 1988 EMPLOYEE BENEFIT ADMINISTRATION CO. 8441 Wayzata Blvd. Suite 200 Minneapolis, Minnesota 55426 -1392 Phone(612)544 -0311 `i — (. DIRECTORS - FOR YOUR INFORMATION - Please pass on to your department City of Hutchinson Attention: Gary Plotz, City Manager 37 Washington Ave. W. Hutchinson, MN 55350 This letter will confirm my visit and subsequent general safety survey of selected portions of your municipality on June 9, 1988. I discussed various loss control topics with Randy DeVries and Doug Meyer of your public works department. I noted that a confined space entry procedure has been developed for the waste water treatment department. I was pleased to hear that this type of policy will be implemented in each of the applicable city departments. I am looking forward to making a survey in your new waste water treatment facilities when they open up in the near future. In addition, I do offer additional safety training to supplement your active safety program. I would like to thank your department heads for their time and the courtesy extended during my survey. If you have any questions con- cerning our training or the workers' compensation system, feel free to contact me. Sincerely, E Comp y Ma k Casey Loss Control Representative me /kb cc: George Field, Safety Director Gene Anderson, Engineering Department Peter Tritz, LAIC File AtLOtlon to mt:omntendstlom, a important and wo urea your prompt ttion. It mwi not he am uRMd 1haI M7 until! concition or pi=aoura Ma bean [world in our aunmy. Further. we make no raprlaentatwn nor spume arty raapomibility that O atora, protjmta, wort pwm, operalom. machimry ano muipment am safe, or heeIIhIW, or in Wmpl*n with any law. rule or rpulation. Col!_Lunllnrf /n cua•enro Cncnin /icrc r �j O C Z O G` 2 9 Is Ll PIONEERLAND LIBRARY SYSTEM BOARD MEETING June 13, 1988 Present: James Phalen, Graceville Steve Boehlke, Montevideo Stan Jacobson, Granite Falls Laverne Birkland, Willmar Orlynn Mankell, New London Peg Mossberg, Spicer Richard Post, Prinsburg Kathleen Kubasch, Winsted Shirley Nowak, Silver Lake Marian Miller, Grove City Howard Turck, Litchfield Lorna Carlson, Murdock John Langan, Danvers Curtis Johnson, Appleton John Nevins, Dawson Lionel Barker, Glencoe Sandy Casper, Graceville William Scherer, Hutchinson Linda Willmsen, Hutchinson Shirley Schutt, Kerkhoven Nancy Alsop, Litchfield Judy Oestreich, Litchfield Anne Maguire, Madison Gladys Nelson, Ortonville Jeanette Buchanan, Willmar Richard Emery, Willmar Burton Sundberg, Director Dave Lauritsen, Chippewa. County Librarian Absent: Dorothy Tebben, Clara City Lilah Buhr, Stewart* Dale Smolnisky, Litchfield Jeff France, Benson* Linda Beath, Bird Island* Joe Schriefer, Hector Linda Ulrich, Renville* Carol Conradi, Willmar* Kathy Matson, Associate Director *Excused absence Representing: Big Stone County " Chippewa County " Chippewa County " Kandiyohi County " Kandiyohi County " Kandiyohi County " Kandiyohi County " McLeod County " McLeod County " Meeker County " Meeker County " Swift County ' Swift County " Appleton " Dawson " Glencoe " Graceville " Hutchinson " Hutchinson " Kerkhoven " Litchfield " Litchfield " Madison " Ortonville " Willmar " Willmar Representing: n n n n " n Chippewa County McLeod County Meeker County Benson Bird Island Hector Renville Willmar Chairman Boehlke called meeting to order at 7:30 p.m. Roll call was read. Motion by Emery /Jacobson to approve minutes of May 9 Executive Committee meeting. Carried. Barker reported that the financial books and printed Financial Reports had been reviewed and all were in order. Motion by Barker / Kubasch to accept financial report for May. Carried. (April report previously approved by Executive Committee.) The auditor's report was discussed. A question was raised as to why "petty cash" was such a large amount. Mr. Sundberg explained where the monies come from and how it is spent. Each library reports receipts and expenditures at the end of each month. Excess money is sent in to headquarters with the monthly report. Explanations were also made as to why the name "petty cash" is used. Motion by Scherer /Johnson to accept audit report. Carried. Director Sundberg reviewed the monthly statistical report with the board. March, April, and May circulation totals were down from 1987. A major contributing factor in "►1 O O C Z T O °-1 O -2- May was the Glencoe library's move to their new facilities. Sundberg felt the regis- tration report was very significant - -over 1,800 new persons registered in the last three months. The public library newsletter along with the May and June reports were shared with the board. Sundberg reported that 44 persons attended the workshops in Willmar. All 28 libraries were represented, except for two. Some of the areas covered in the workshops were services to the deaf and blind and time management. An overhead view of the new Glencoe library (which includes 6,000 sq. ft.) was shown. The community has shown an enthusiastic response to this new move. Open House and Dedication was held Saturday, June 11. Nelson /Barker moved we approve the bills. Carried. Regarding the extension of access law, it was reported that the Granite Falls City Council has taken action to join Pioneerland when Yellow Medicine County does. SAMMIE has a new coordinator, Martin Swalboski. He officially starts July 5. The SAMMIE Advisory Committee will meet on July 21. Emery reported that the personnel committee met on June 7. He reviewed the handout with the board. A copy is attached. Motion by Barker /Willmsen to accept report from personnel committee. Carried. Director Sundberg commended the personnel committee for their hard work. The State Office (LDS) has sent a part payment of $5,374.00. The balance of these Federal funds will be coming later this summer. The automation project was reviewed. The cost for Pioneerland is projected to be $300,000. The legislature will be asked to consider state grants for automation for all regional library systems. A "Blue Ribbon" Committee is working on it now. Sundberg has received a letter from the Viking Library System. They are looking for one county to be added by 1990 and expressed concern regarding their library board and what will happen with the increase of one county. Mr. Sundberg suggested we may wish to look over our present agreement and think of ideas how we could add three more counties and five cities to our board. Some suggestions were: (a) that all governing bodies have only one representative, (b) that there be a mingling of reps from counties and not necessarily from each member city. It may be well to set up a committee to study the board make up. Sundberg reported the Executive Committee had approved the initial application to the SW Minnesota Initiative Fund. The initial request was denied; however, they en- couraged us to revise our application and to resubmit it, which will be done. (The application is for $23,500 to be used for library materials for small businesses and economic developments in our region.) A resolution was made that the director and /or treasurer of the board be authorized to sign for any transfers or withdrawals of CD's. Motion by Post /Turck to accept this resolution. Carried. Sundberg informed the board that $211,000 of state monies for the year commencing July 1, 1988 through June 30, 1989 are available to Pioneerland. The state applica- tion requires a breakdown of our plan to spend this amount and also needs to know what amounts each governing unit spent for library service during 1987. Motion by Jacobson /Oestreich that the proper officer of the board and the director be author- ized to sign the application for state funds. Carried. II � -J -3- $45,000 of Federal monies are also available to Pioneerland. The federal government wants our stated objectives, our need for assistance, the results to be accomplished, approach to be used to accomplish these objectives, and a breakdown of our projected expenditures. Motion by Langan /Barker for approval of application to be sent for federal funds to be signed by director and proper officer of the board. Carried. The Trustees then looked at the Long Range Plan which must accompany our application for state and federal funds to be submitted to LDS. Mr. Sundberg pointed out that the Long Range Plan presents goals toward which we can work. Lauritsen requested that the Montevideo library be shown as a resource library rather than just a reference and referral library in the Long Range Plan. This motion carried (Jacobson /Barker). The Long Range Plan was then accepted as presented with revision by carried motion (Barker /Emery). The motion was carried (Post /Nelson) to renew the Minnesota Library Reciprocal Borrowing Contract which makes it possible to use a library card from our system in any other regional library and vise versa. The Trustees also authorized the renewal of the contract with the Madison School District to provide library services through the Madison Public Library to the school students in that community (Jacobson /Emery). The next meeting will be July 11 with full board. The Finance Committee will be meeting at 6:00 that evening, the board at 7:30. The meeting adjourned at 9:13. Respectfully submitted, Marian Miller Secretary Pro Tem Judy Oestreich Secretary Pro Tem - HGL140- 6/22/86 HUTCHINSON UTILITIES COMMISSION PAGE 1 L '� HUTCHINSON, MINNESOTA BALANCE SHE: ET MAY 31, 1988 + + +ELECTRIC w w + w w w r w GAS r r + + + w + + + TOTAL + w + w ASSETS__._ UTILITY PLANT - AT LOST - - - -- -�- - -- - - LAND 6 LAND RIGHTS 126,300.30 12,628.10 138,928.40 DEPRECIABLE LITILI7Y PLANE 797,310.28 235,610.37 1,032,928.65 THIS 15 A TEST 21,406,987.51 2.081.357.72 23,196,545.23 TOTAL UTILITY PLANT 22,330,598.09 2,337,804.19 24,668,402.28 LESS ACCUMULATED DEPRECIATION 11,095,247.67CR 963,607.66CR 1:!.058,855.33C.R TOTAL ACCUKA -ATED DEPRECIATION 11,095,247.67CR 963.607.66CR 12.058,855.33CR CONSTRUCTION IN PROGRESS 206, 713.83 206,713.83 TOTAL CONSTRUCTION IN PROGRESS 206,713.83 206,713.03 TOTAL UTILITY PLANT DEPREC VALUE 11,442,064.25 1,374,196.53 12, Bf6, 260.78 RESTR3CTED FUNDS 8 ACCOUNTS _ _ CONTRIBUTION - CITY OF HUTCHIN60N 1.368.13 1,368.13 FEDERAL INTERPRETATION 584,251.91 584,251.91 FUTURE EXPANSION L DEVELOPMENT _ 1,649,649.00 597,000.00 ,. _ 2,246,649.00 RESERVE FOR FUEL OIL PURCHASES 507,940.00 507,940.00 RESTRICTED - MEDICAL INSURANCE 60.000.00 40,000.00 100,000.00 ITA - OPERATING 6 MAINT RESERVE 200,000.00_... _ _. _ _ _ 200,000.00_. BOND L INTEREST PAYMENT 1986 213,360.79 213,360.79 INSURANCE DEDUCTIBLE 289,767.00 289,767.00 CONTRIBUTION_ - CITY OF HUTCHINSON 54,676.56 _. 54,676.56 1986 BOND RESERVE 392,000.00 392,000.00 TOTAL RESTRICTED FUNDS L ACCOUNTS 3,367,393.35 1,222,620.04 4,590,013.39 -CURRENT 4 ACCRUED ASSETS CASH IN BANK 132,057.39 78.607.23 210,664.62 INVESTMENTS AND SAVINGS ACCOUNTS 1,069,.452.59 _ 2,101,113.52 _....._._._3,190.566.11_. CONTRACTS RECEIVABLE 51.591.83 51,591.83 _ ACCOUNTS RECEIVABLE 793,044.26 225,319.70 1,018,363.96 _INVENTORIES __ __ 655,665.88 _ 68,916.53 _. _.. _ 724,582.41_._._. CURR 6 ACCRUED ASSETS - PREPAID INS 78,329.85 7,813.44 86,143.29 ACCRUED INTEREST RECEIVABLE 78.685.96 90,257.19 168,943.15 .... _.._... OTHER CURRENT 6 ACCRUED ASSETS _ _. _. _ 75.26 _ __... 75.26 TOTAL CURRENT 6 ACCRUED ASSETS 2,827,235.93 2,623,694.70 5,450,930.63 DEFERRED CHARGE _ BOND DISCOUNT 19B6 97,675.99 97,63.99 " TOTAL DEFERRED CHARGE 97,675.99 97,675.99 TOTAL ASSETS 17,734,369.52 5,220,511.27 22,954,880.79 'I II I��1g111�11111911111I lII��IIIIOIIIIgll9111 Il Illll�lllill �IIIVI IIIPIAI�II�Pplllllil� llll�i�#hIII���III11��9�1U1 II Jill I i II IIApp'wI - HGL140- 6./22/BR HUTCHINSON UTILITIES COMMTSSTON PAGE _ HU'TCHINSON. MINNESOTA BALANCE SHEET MAY 31, 1988 ELECTRIC r• w r• r•• GAS r r OF w w w r r w TOTAL r• r• __MUNICIPAL EQUITY 6 LIABILITIES MUNICIPAL EQUITY _. BALANCE YEAk END 12.818,533.79 4,634,637.48 17,453,171.27 CURRENT PERIOD MET INCOME 288,598.39 - 366,066.36 - - --- 654,604.'75 CONTRIBUTION TO CITY 75, 000.00CR - -- 75.000.00Ck TOTAL MUNICIPAL EQUITY 13,032,132.i8 5,000,703.84 18,032,836.02 LONG TE77M IIABILITIEB -NET OF - ---- _ CURRENT MATURITIES , _ -- 1986 BONDS 3,920,000.00 3 ,920,000.00 TOTAL. LONG TERM LIABILITIE6 _ _.. .. .__.3.92 0 .o0e.0o - _ __ ...3,920,000.00 ,. CONSTR CONTRACTS 8 ACCTS PAY RETAIN T0T11t. CONSTRUCTION i ACCTS PAY CURRENT L ACCRUED LIABILITIES I ACCOUNTS PAYABLE 638,337.56 _ _ 198, 977.79 1117, 515.33 INTEREST ACCRUED 1,272.67CR 1,272.67CR ACCT PAYABLE TO ASSOCIATED CO _ 22,886.91CR 605.01CR 23,491.92CR '. ACCRUED PAYABLE - PAYROLL _ 28.734.90 - -__ _..._.__ - 5,375.97 .. _.. _._._A4, 113.77 ACCRUED VACATION PAYABLE 80,960.51 16,040.68 97,009.19 CUSTOMER DEFOSTTB 78,093.95 _ 78,093.95 OTHER CURRENT 6 ACCRUED LIABILITIE8 70.10 7.00 - 77.10 TOTAL CURRENT 6 ACCRUED LIAR 782,237.34 219,807.43 1,002,044.77 - _ TOTAL MUNICIPAL EQUITY a LIAR 17,734,369.52 5,220,511.27 22,954,880.79 T I • i T L S ' l � t 1111911 VIII IIIIIl1R#IIII�IIIIIIIIIII I II II I IIIIIIIIIII I IIII - HGLiIO- 6/22'88 ELECTRIC DIVISION INCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENFPGY MET INCOME FROM OTHER SUURCES SECURITY LIGHTS POLE RENTAL TOTAL OPERATING REVENUE OPERATING EXPENSES GENERATION OPERATION -- -- - GENERATION MAINTENANCE TRANSMISSION OPERATION TRANSMISSION MAINTENANCE _ DISTRIBUTION OPERATION DISTRIBUTION MAINTENANCE CUSTOMER ACC'IINF. 6 COLLECTION CUSTOMER SERVICE 6 INFORMATIONAL ADMINISTRATIVE 6 GENERAL EXPENSES DEPRECIATION TOTAL OPERATING EXPENSES OPERATING INCOME OTHER INCOME AND DEDUCTIONS _OTHER - NET - _ INTEREST INCOME MISC INCOME INTEREST EXPENSE TOTAL OTHER INCOME AND DEDUCTIONS _ NET INCOME HUTCHINSON UTILIT -IFS COMMISSION HUTCHINSON, MINNE:30IA STATEMENT OF INCOME 6 EXPENSES MAY 31, 1989 • • CURRENT MONTH 719,Oi2.SBCR 2,396.00CR 1,065.00CR- 722,473.68CR 35,858.15_ 11,519.38 445,438.67 15,062.88 11,734.35 - - 7,478.20 5,894.23 1,017.85 49,571.62 80.000.00_ _ 663,`75.16 _.. 58, 890.72CR i35.54CR 26,336.41CR 330.08CR _. 16,000.00 10.802.03CR 69,700.75CR PAGE 1 • V YEAH -TO -DATE • • 3.376,269.69CR y.. 11,72°y. 70fk 5,260.50CR. 1,916,25CR 3,395,172.14CR 159,159.38 63, 538.93 2,059,654.02 67,413.90 73,482.73 - - - -- 56,463.08 30.766.02 5.027.54 260,933.63 - _ 400,000.00 _ 3,176,439.53 -- _.,_... _... 218,732.61 CR 2,211.IBCR 120, 022.99CR 19,632.iiCR _80,000.00 ' 69,865.78CR 288,598.39CR I!lI��9�II uiq �Il Ii01 IIIIgi II �A�U ��1 1 911 IP���l�� „• _ I' �1 ', . �I! iN�� !� IIIgIIIIApIAlu�li�iglllq �4�Ipll lip �l��lll�I plllullul�Uh �U�h ���hl �I�p��uI��IIIInIiIIIVII�II��Plgl�lllliu�u�ulll I i� !" !'!� - HCL710- 6/2:/8D HUTCHINSON UTILITIES COMMISSTON PAGE - HUTCHINSON, MTNNFSOIA GAS DIVISION STATEMENT OF INCOME & EXPENSES MAY 31, 1980 . ___ w s CURRENT MONTH w- r - - - - -- - - w w YEAR 70 -DA TE w w -- INCOME STATEMENT OPERATING REVENUES SA1_ES 223,817.42CR 2,214.165.43CR FORFEITED DISCOUNTS 716.e3CR 51096.96CR TOTAL OPENATING REVENUE 224,534.25CR 2,219,262.39CR OPERATING EXPENSE OTHER FOYER PROD EXPENSE - 133.71 1,203.15 -- PURCHASED GAS EXPENSE 146,916.13 1,702,550.41 DISTRIBUTION OPERATION 12,883.47 72,007.12 DISTRIDUTION MAINTENANCE 7,444.47 _-- - - _ - 22,407.80 _ CUS70MER ACC[WNTS EXPENSE 3,457.05 10,035.41 COST SERVICE d INFORMATIONAL EXP - 678.57 3,351.90 _ ADMINISTRATION 6 GENERAL 21,572.63 99,098.13- -- _ DEPRECIATION 6,400.00 32,000.00 TOTAL OPERATING EXPENSES 199,406.03 _ 1,950,653.94 _ OPERATING INCOME 25,048.22CR 268,608.45CR OTHER INCOME AND DEDL1CTlONS__ OTHER - MET 2,161.41 1,654.05 INTEREST INCOME _ - 19,765.91CR 97,284.77CR MISC INCOME 340.91CR - _ - - 1, 827.19CR TOTAL OTHER INCOME AND DEDUCTIONS 17,945.41CR 97,457.91CR _ NET INCOME 42,993.63CR 366,066.36CR i 1 l t 1111111 III III I III I I 1 II I ll U IIllllii ii 11 1 1111111 IPRPNIIIIN ki 0 CONSTRUCTION • ANALYSIS AND MANAGEMENT NCORPORATED 7401 CENTRAL AVENUE NORTH EAST . MINNEAPOLMINNESOTA 55432 June 30, 1988 `OG� City of Hutchinson Mr. Gary Plotz, City Administrator 37 Washington Avenue West �9 Hutchinson, Minnesota 55350 fin' RE: Hutchinson Police Station '/' C.A.M. P.N. 86 -645 Dear Mr. Plotz: We are in receipt of your letter dated June 28th regarding questions you have regarding Straughan Hardware Co. Change Order 3 /Materials (2/15/88) for $475.90 and Sell Hardware Change Order 3 /Materials (2/15/88) for $790.00. Enclosed is a copy of a letter dated February 11th from the Hutchinson Police Station advising us of items approved by the City Council at the February 9th meeting. Items #9 and #11 required C.A.M.'s action as follows: Item #9 /Doors in Exercise Room Approved Amount: S1,415.90 This amount was based on the following: - Change to Schatz Construction (Installation) $ 150.00 - Change to Sell Hardware (Doors $ Frames) 790.00 - Change to Straughan Hardware (Hardware) 475.90 Total $1,415.90 Item #11 /Extend Birch Bank in West Corridor 21 ft. Approved Amount: $ 80.00 This amount was based on the following: - Miscellaneous Materials Purchases /Lumber $ 80.00 We hope this will clarify these items. Please call at any time if there is any further information that is needed to fully executed these Change Orders. Very truly yours, Construction Analysis and Management, Inc. Sandra L. Du Mez Contract Administrator Enclosures CC: Ken Merrill Mayor /City Council TELEPHONE (612) 756 -7151 31 WASHINGTON AVE. WEST February 11, 1988 CITY OF HUTCHINSON POLICE DEPARTMENT • HUTCHINSON, MINNESOTA 55350 Vergil Florhaug Construction Analysis & Management, Inc. 7401 Central Avenue NE Minneapolis, MN 55432 Dear Vergil: c.0 s� MEM BE. M OF t POLICE CHIEFFS S AS4 %'I AtIOH • PHONE (612) 587 -2242 The attached items were approved by the City Council on 2 -9 -88. The only items you will have to be concerned with are items #9 and #11 on the memorandum dated 2 -8 -88. The other items will be billed through the police department. Thank you. Sincerely, HUTCHINS014 POLICE DEPARTME14T John C. Gregor Sergeant JCG:neb Enclosure c. a. m. inc. FEB 161988 RECEIVED 0 7 ccY S-O 4 TO: Chief Steve Mads FROM S t. John C. Gre or FJ POLICE DEPARTMENT MEMORANDUM SUBJECT' Equipment for New Police Facility DATE 2 -8 -88 Y As per our conversation I have compiled the following list of equipment and approximate cost. This should be the last request. 1. Amplifier in Dispatch Console $ 125.00 2. 13" x 17" Polar Sink 82.00 3. Double Basin Sink 120.00 4. Coffee Maker 40.00 5. Key Control System 220.00 6. , 4 Filing Pockets 32.00 7. Marker Board 3'x4' 96.00 8. Law Library 300.00 Doors. in Exercise Room - .,p.--, ._ ,1415.90 10. Coax Cable & Convertors - Wall Plates for cable TV 90.00 CF6Mn� :-Jl*' Extend Birch Band in West Corridor_ 21 ft: 80.00 $2600.90 We have not estimated bookshelves as it is felt that once we are moved in we will better be able to judge the type and amount of shelves that are needed. c• a. m. inc. EEB 161988 R EL; � -VED CITIZENS OF THE CITY OF HUTCHINSON MAYOR AND CITY COUNCIL CITY ADMINISTRATOR a i�• r.o- ra iv � • a • POP y0UR oN, DIRECTOR DIR�R OF DIRHJCPOR OF BUILDING FIRE FIRE POLICE FINANCE_ l PARK /REC J 11W, ATER OP1 IOFFICLAL.J j___DVJlSHAL CHIEF CHIEF. STAFF I STAFF I STAFF I SPAFFJ I STAFF 1 T AFFI STAFF) M) Mika Carle AUr~ John Mllro MYOR Paul &*lam NDE PAN M. lbrgarem NtW.R4W P. Mtkulw*y vylfml Nnenity Rd. Airport Pluming Hugh ""im Utilltim Herd Pavfeory ow. fkrnnfeefm Comdmim 11m) ck"deefm IJ6rvy loved Perk a fte Prrhla Safety mWaim V� MUM am v Ivinq Cm. — Ca fl Rrwrtl�[ cmp —WA�J Cmpd"lm LIQ STAFF f PERS SIT I L ooORDI NATORJ (STAFFl mayor-Council Gove t -1988 - rl_RC1 LJ Cl • BID SUMMARY SHEET $1,920,000 G.O. Improvement Bonds of 1988 City of Hutchinson, Minnesota SALE: Tuesday, July 19, 1988 BID OPENING: 11:00 A.M. AWARD: 12:00 Noon Account Manager: BLUNT, ELLIS & LOEWI, INC. Account Members: Net Interest Cost: $ 842.348.00 Net Interest Rate: 6.9500 Bid Ranking: 7 Account Manager: CLAYTON BROWN & ASSOCIATES, INC. Account Members: Net Interest Cost: $ 834,131.01 Net Interest Rate: 6.8820 Account Manager: CRONIN & COMPANY, INC. MERRILL LYNCH CAPITAL MARKETS Account Members: Marquette Bank Minneapolis, N.A. John G. Kinnard & Company, Inc. Edward D. Jones & Company Bid Ranking: 6 Net Interest Cost: $ 815.957.50 Net Interest Rate: 6.7323 Bid Ranking: 3 3360g EHLERS AND ASSOCIATES, INC. Account Manager: FBS CAPITAL MARKETS GROUP , Account Members: Allison - Williams Company Miller Securities, Inc. Dougherty, Dawkins, Strand & Yost, Inc. M.H. Novick & Company, Inc. Robert W. Baird & Company, Inc. Net Interest Cost: $ 815, 702.50 Net Interest Rate: 6.7302 Bid Ranking: 2 Account Manager: HARRIS TRUST AND SAVINGS BANK BEAR, STEARNS & COMPANY, INC. DONALDSON, LUFKIN & JENRETTE Account Members: First Charlotte Corporation Net Interest Cost: $ 833,016.50 Net Interest Rate: 6.8730 Bid Ranking: 5 Account Manager: THE NORTHERN TRUST COMPANY DAIN BOSWORTH, INC. KIDDER, PEABODY & COMPANY, INC. Account Members: American National Bank & Trust Company of St. Paul Hutchinson, Shockey, Erley & Company, Inc. The Illinois Company Ruan Securities Corporation Net Interest Cost: $ 827,870.50 Net Interest Rate: 6.8306 Bid Ranking: Account Manager: NORWEST INVESTMENT SERVICES, INC. PIPER, JAFFRAY & HOPWOOD INC. Account Members: Miller & Schroeder Financial, Inc. Peterson Financial Corporation Summit Investment Corporation 4 • Net Interest Cost: $ 813,640.00 Net Interest Rate: 6.713 Bid Ranking: 1 40 WEEKLY MARKET RATES - AS OF CLOSE FRIDAY JULY 15, 1988 ---------------------------------- WRESENTATIVE YIELDS U.S. TREASURIES MAT WKLY 3 MO 6.90 +.05 6 MO 7.40 +.17 1 YR 7.77 +.01 2 YR 8.23 UNCH 5 YR 8.64 +.01 7 YR 8.89 +.01 10 YR 9.05 +.03 30 YR 9.14 +.05 ECONOMIC DATA: M1 - 1.2 BLN TAX -FREE MUNICIPALS CORPORATES CHG MAT AAA AA A BAA MAT AA A 1989 5.00 5.2S 5.40 5.90 3 YR 8.375 8.50 1993 6.10 6.30 6.50 7.00 5 YR 8.625 8.75 1998 6.70 6.90 7.10 7.50 7 YR 8.875 9.00 2003 7.20 7.35 7.50 8.00 10 YR 9.125 9.25 2008 7.50 7.55 7.70 8.15 30 YR 9.375 9.50 RETAIL SALES (JUNE) +0.5% PPI (JUNE) +0.4% &ECTED INTEREST RATES THIS WEEK LAST WEEK 88 HIGH 88 LOW YEAR AGO PRIME RATE 9.50 9.00 9.50 8.50 8.25 FED FUNDS 7 7/8 7 7/16 7.50 6.63 6.50 DISCOUNT RATE 6.00 6.00 6.00 6.00 5.50 DBI 20 BOND /10 YRS 6.98 6.96 7.95 6.46 6.54 BBI 20 BOND /20 YRS 7.77 7.75 7.97 7.40 7.66 RBI 25 BOND /30 YRS 8.15 8.14 8.34 7.76 8.03 BLUE LIST /MILL$ 1260.00 1309.50 1494.90 820.90 1480.40 30 DAY VISIBLE SUPPLY /MILL$ 2054.00 2359.50 3415.30 928.90 2022.50 -------------------------------------------------------------------------- 90 DAY COMMERCIAL PAPER 7.85 1 YR CD 8.00 3 YR CD 8.55 5 YR CD 8.75 15 YR GNMA 9.00% ** " * " 9.56 MY 9.75 BEY 30 YR GNMA 9.00% COUPONS 9.80 MY 10.00 BEY 20 YR GNMA 9.50% CHANGED TO 9.90 MY 10.10 BEY 30 YR GNMA 10.00% CURRENT`* 9.90 MY 10.10 BEY • 9.5 9 8.5 8 } t 0 V 7.5 L a 7 6.5 6 5.5 5 Bond Indexes August 1, 1987 through July 18, 1988 Bond Buyer Index (20 Bond, 20 Years) Dafn Bosworth (20 Bond, 10 Years) 1234512341234123451234123412345123412341234512341234 Prepared by EHLERS & ASSOCIATES, INC. Bond Buyer 7.77% 0 Dafn Bosworth 6.98%