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cp08-27-1988 cHUTCHINSON CITY CALENDAR WEEK OF uQncr 71 TO Anencr 27 1988 WEDNESDAY -24- 10:00 A.M. - Directors Meetin£ at City Hall C I T Y P I C N I C at Civic Arena 5:30 P.M. - Refreshments 6:30 P.M. - Picnic Supper ?? - ?? - Various Activitie SUNDAY -21- JC r( L '�v THURSDAY -25- '� 5:00 P.M. - Tree Board Meeting at Senior Center 5:30 P.M. - Nursing Home Board Meeting at Burns Manor I MONDAY -22- FRIDAY -26- MCLEOD COUNTY FAIR August 19 - 23 TUE 23 Y 10:00 A.M. - WWTP Meeting at Plant Site 2:00 P.M. - Open Bids at City Hall for insurance 7:30 P.M. - City Council Meeting at �-� City Hall SATURDAY -27- Iii WEEK i a E REGULAR MEETING - TUESDAY, 1. Call to Order - 7:30 P.H. AGEIDA HUTCHIISOI CITY CODICIL AUGUST 23, 1988 2. Invocation - Rev. Gerrit Molenaar, Jr., Vineyard Methodist Church 3. Consideration of Minutes - Regular Meeting of August 9, 1988; Board of Review of August 9, 1988; Bid Opening of August 5, 1988 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report — July 1988 2. Planning Commission Minutes of July 19, 1988 3. Police Civil Service Commission Minutes of August 10, 1988 4. Hospital Board Minutes of May 17, June 21 & July 19, 1988 5. Tree Board Minutes of June 29, 1988 Action - Motion to order report and minutes filed 5. Public Hearing - 8:00 P.O. None 6. Communications. Reouests and Petitions (a) Presentation By MI/DOT of Preliminary Layout for T.H. 15 Improvement Construction In 1990 Action - Reject - Approve layout - Waive reading and adopt Resolution (b) Consideration of Request for Street Lighting On Campbell Lane Action - Motion to reject - Notion to approve and refer to Utilities 7. Resolutions and Ordinances (a) Ordinance No. 20/88 - An Ordinance Approving And Regulating The Sale Of Liquor By Way Of Set -Up License Action - Motion to reject - Motion to waive first reading and set second reading Sept,-.Aber 13, 1988 (b) Ordinance No. 21/88 - An, Ordinance Extending The Corporate Limits Of The City of Hutchinson To Include Certain Unincorporated Territory Bordered By Land Within The City Limits And Abutting Thereon Action - Motion to reject - Motion to waive second reading and adopt 1 CITY COUNCIL AGENDA - AUGUST 231 1988 (c) Resolution No. 8854 - Resolution For Purchase Action - ]Lotion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Subdivision Agreement for Wagner Development Corporation Plat (DEFERRED AUGUST 9, 1988) Action - Motion to reject - Motion to approve (b) Consideration of Report On Deferring Assessments On Santelman's Addition (DEFERRED JULY 26, 1988) Action - 9. NEW BUSINESS (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Awarding Contract for Group Health And Life Insurance And Long -Term Disability Action - Motion to reject - Motion to approve and enter into contract (c) Consideration of Parking Restrictions On Bradford Street Action - Notion to reject - Motion to approve - Motion to waive first reading of ordinance and set second reading September 13 (d) Consideration of Mechanical System At Recreation Center Action - (e) Consideration of Reactivating Assessment for John Rydning On Assessment Roll No. 244 Action - Motion to reject - Motion to approve reactivation (f) Consideration of Conditional Use Permit Requested By Lowell Baunetz, Modern Mazda, with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution (g) Consideration of Conditional Use Permit Requested By John Miller for Construction of Car Wash with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution 2 CITY CODICIL AGBIDA - AUGUST 23, 1988 Ll (h) Consideration of Variance Requested By Michael Schmidt with Unfavorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (i) Consideration of Final Plat of Voodview Acres Second Subdivision Submitted By Joel Vinkemier (Two Mile Radius) with Favorable Recommendation of Planning Commission Action - Refer to County with no objection (j) Consideration of Subdivision Agreement for Voodview Acres Second Addition Action - Motion to reject - Motion to approve (k) Consideration of Hiring Three Part -Time Employees In Police Department Action - Motion to reject - Motion to approve (1) Consideration of Proposed Remodeling Plan for Liquor Store Action - (m) Consideration of Request By Hutchinson Community Hospital To Purchase Irrigation And Aspiration Machine Action - Motion to reject - Motion to approve purchase 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adiournment is 3 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 9, 1988 1. The meeting was called to order by Mayor Ackland at 7:30 P.X. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Xikulecky. Also present: City Administrator Gary D. Plotz, Director of Egineering Eugene Anderson and Finance Director Ken- neth B. Merrill. 2. INVOCATION The invocation was given by the Reverend Gerrit Molenaar, Jr. 3. XINUTES The minutes of the regular meeting of July 26, 1988 and special meeting of July 19, 1988 and bid openings of July 19, 1988 and July 22, 1988 were ap- proved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JULY 1988 2. AIRPORT COMMISSION MINUTES OF JULY 25, 1988 3. PARK & RECREATION BOARD MINUTES OF APRIL 6, KAY 4, MAY 11, KAY 25 AND JUNE 29, 1988 (b) APPLICATIONS FOR ON -SALE 101- I1TOXICATING MALT LIQUOR LICENSE: 1. MCLEOD COUNTY AG. ASSN. 2. ST. ANASTASIA CHURCH (FALL FESTIVAL) (c) APPLICATION FOR BINGO LICENSE FROM ST, ANASTASIA CHURCH (d) APPLICATION FOR GAMBLING LICENSE FROM ST. ANASTASIA CHURCH (e) APPLICATION FOR CIGARETTE LICENSE FROM EASTERN STAR (f) APPOINTMENTS: 1. LIBRARY BOARD - DEBRA BARR 2. POLICE COMMISSION - KEVIN COMPTON 3. DOWNTOWN TASK FORCE: ARLEN SOLIE, DAVE LARSON, DON ERICKSON, STEVE BARTON, MARIE KLINGHAGEN, TIM XALAND, KENNETH VEAL, STEVE MADSON, STAN KOCI, PAUL ACKLAND, CHERI SWANSON, AND JAN KREITL00 The notion was made by Aldefaan Xikulecky, seconded by Alderman Nlinar, to order the report and minutes filed, issue the licenses and ratify the appointments. 2 1 �• £TY COUNCIL MINUTES - AUGUST 9, 1988 . PUBLIC HEARING None. 0 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY CHARLES BAILLY 3 COMPANY OF REVIEW OF 1987 FINANCIAL REPORT Auditor Larry Jacobson reviewed the city's 1987 financial report, and stated there was nothing of any major concern to the auditors. It was pointed out, however, that the fire department country fund is not under any specific jurisdiction nor covered in a report. During discussion the request was made that the auditing firm check with other cities on policies in place concerning gifts and conflict of interest. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE I0. 20/88 - AN ORDINANCE APPROVING AND REGULATING THE SALE OF LIQUOR BY WAY OF SET -UP LICENSE Following discussion, Alderman Carls moved to defer. Notion seconded by Alderman Nlinar and unanimously carried. (b) RESOLUTION NO. 8847 - RESOLUTION SETTING INTEREST RATH FOR ASSESSMENT ROLLS ADOPTED IN 1988 Alderman Carls moved to waive reading and adopt Resolution No. 8847. Notion seconded by Alderman Torgerson and unanimously carried. (c) RESOLUTION 10. 8848 - RESOLUTION SETTING ELECTION, LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE STATE PRIMARY AND GENERAL ELECTION Alderman Torgerson moved to waive reading and adopt Resolution No. 8848. Notion seconded by Alderman Nlinar and unanimously carried. (d) RESOLUTION 110. 8849 - RESOLUTION FOR PURCHASE Alderman Torgerson moved to waive reading and adopt Resolution No. 8849. Notion seconded by Alderman Carls and unanimously carried. (e) ORDINANCE NO. 21/88 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THHRBON Alderman Nlinar moved to waive the first reading and set second read- ing for August 23, 1988. Motion seconded by Alderman Carls and unan- imously carried. 2 E CITY COUNCIL MINUTES - AUGUST 9, 1988 8. UNFINISHED BUSINESS Hone. 9. NEW BUSINESS (a) CONSIDERATION OF SUBDIVISION AGREEMENT FOR OAK BILLS PLAT (TWO MILE RADIUS) (DEFERRED JUNE 28, 1988) Following discussion, Alderman Torgerson moved to approve the subdi- vision agreement but to indicate that the City Council is disappoint- ed that the County did not honor the concern of safety vehicles re- sponding to an area with a similar name as other sections of town. Motion seconded by Alderman Carls and unanimously carried. (b) CONSIDERATION OF CONTRACT AMENDMENT FOR 1988 TRANSIT CONTRACT WITH MINNESOTA DEPARTMENT OF TRANSPORTATION It was reported that there would be a 10 percent local match, with the money to come from the contingency fund. The notion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and enter into a contract. Motion unanimously carried. • (c) CONSIDERATION OF AWARDING CONTRACT FOR PROJECT NO. 88 -33, LETTING 17 Following discussion of the number of bids received and the cost of the storage building on the wastewater treatment plant site, Alderman Mikulecky moved to reject the bids and re -bid two ways: (1) use spe- cifications as is, and (2) bid without a metal frame design but with block and a wood truss rafter design. Motion seconded by Alderman Torgerson and unanimously carried. •:451 3 Following discussion, Alderman Torgerson moved to defer. Motion sec- onded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF MOTOROLA SERVICE CONTRACT FOR POLICE DEPARTMENT Alderman Carls moved to approve the contract. Motion seconded by Alderman Mlinar and unanimously carried. (f) CONSIDERATION OF SUBDIVISION AGREEMENT FOR WAGNER DEVELOPMENT CORP. Following discussion, Alderman Mlinar moved to defer. Motion sec- onded by Alderman Mikulecky and unanimously carried. (g) CONSIDERATION OF ADVERTISINb FOR BIAS ON GROUP DENTAL INSURANCE Alderman Carls moved to approve advertising for bids. Motion sec- onded by Alderman Mlinar and unanimously carried. R1 CITY COUNCIL MINUTES - AUGUST 9, 1988 0 (b) CONSIDERATION OF RESOLUTION TO MI/DOT FOR REPLACEMENT OF TREES ON MAIN STREET SOUTH Following the City Forester's report regarding the trees lost on Main Street due to construction by MI/DOT, Alderman Carls moved that the City Council direct the City Administrator to draft a strongly worded Resolution (No. 8851) expressing displeasure that MI/DOT removed as many trees as they did from Main Street, that it will take decades to replace these trees, and that it has affected our community in a detri- mental way, and that the City is requesting $10,000 from MI /DOT to start the replacement program. Motion seconded by Alderman Torgerson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz requested Council approval for a request to hold a block party at the end of Circle Drive on August 31, starting at 6:00 P.M. Alderman Torgerson moved to approve the use of the street. Motion seconded by Alderman Mlinar and unanimously carried. Administrator Plotz questioned whether City staff should continue to attend the Shippers Assn. meetings since the City had served its pur- • pose in being involved. After discussion, it was the consensus of the Council for the City staff to remain involved in the organiza- tion, perhaps as ex- officio members. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented that the leak of the City Hall roof was an on -going problem. He inquired about an estimate cost for a roof re- placement. This issue will be considered at budget time. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar reported a complaint regarding excessive noise in Roberts Park after midnight. He had discussed it with the Director of Parks 3 Recreation. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGHRSON Alderman Torgerson inquired about the status of the Midwest Trailer Park. Discussion followed to consider passing a Resolution to revoke San Ulland's license and send it to the State office. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland reported on recent meetings with the Utilities Commis- • Sion. H CITY COUNCIL MUTES - AUGUST 9, 1988 0 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. 0 (a) VERIFIED CLAIMS The notion was made by Alderman Torgerson, seconded by Alderman Niku- lecky, to approve and authorize payment from the appropriate funds. Motion unanimously carried. There being no further business, the meeting adjourned at 9:35 P.X. �i MINUTES BOARD OF REVIEW TUESDAY, AUGUST 9, 1988 The Board of Review for Junker Sanitation Services was held on Tuesday, August 9, 1988 at 4:30 P.X. in the City Council Chambers. Present were: Mayor Paul L. Ackland, Aldermen Hike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present were: City Administrator Gary D. Plotz, Manager Vayne Albrecht and an attorney from the LaBore Law Firm representing Junker Sanitation, Mayor Ackland called the meeting to order and asked for comments from the aud- ience concerning refuse service. 1. Glenn Voelfel, Manager of Cash Vise Foods, commented on the services offered for garbage pickup. He was in favor of a 30 square yard container into which refuse could be dumped from inside the building. Also, he preferred hauling once or twice a week to give a better appearance and remove the refuse. Mr. Voelfel had no complaint concerning charges; however, he re- quested action on a better system for their store. Manager Wayne Albrecht thought that Jim Junker had given the former Cash Vise manager a quote on compacted garbage service. He stated that Junker will be picking up refuse with a compactor at HTI so the service will be • available. Alderman Pat Mikulecky requested that Junker Sanitation provide Cash Vise with a quote within the next two weeks. 2. Bill Block, owner of Country Club Terrace, complained about the charges at his mobile home park. Junker's rates are two to two- and -a -half times higher than in the other mobile home parks he owns in other locations. Mr. Block had paid what he thought the charges should be and written a letter to Dun- ker; however, he never received a response. In the meantime, finance charges have been added to the bill. He felt the charges were negotiable, but he would prefer to haul the garbage himself. Administrator Plotz stated that at one time the City Council did set a rate for pickup charges in mobile home parks. Mr. Albrecht commented that Mr. Block was paying the same rate as the former owner of the mobile hone park. He would inform Mr. Junker to contact Mr. Block regarding the rates. 3. Phil Schweizer, owner of the McLeod Landfill, stated he was at the meeting to answer any questions on landfill. He reported the rates at the landfill are $8 a cubic yard for a compacted load and $5.50 a cubic yard for loose fill, the same as what Bullert charged, except for an increase to $10 for minimum charge. Also, the hauler is charged double rate if his pickup is not covered. Mayor Ackland commented that as of January 1, 1991, the landfills can no longer accept grass cuttings and branches. He inquired what option would 1 9' BOARD OF REVIEW - AUGUST 9, 1988 i be offered. Mr. Schweizer stated they are considering building a demoli- tion landfill. It would require less monitoring. 4. Jerry Block, owner of four -plex on Dale Street, asked bow the billing was determined and if there was a basic charge by the City. Be felt the rate was too high for his building considering the small amount of garbage that was picked up. Administrator Plotz explained the billing system to Mr. Block. In closing, Mayor Ackland stated that as a whole the customers within the com- munity are satisfied with the services provided by Junker Sanitation. A motion was made by Alderman Carls to close the Board of Review meeting at 5;00 P.X. Notion seconded by Alderman Mlinar and unanimously carried. 171 i E 0 9 xIFUTBS BID OPENING FRIDAY, AUGUST 5, 1988 Finance Director Kenneth B. xerrill called the bid opening to order at 2:00 P.X. Also present was Administrative Secretary xarilyn Swanson. The reading of Publication No. 3893, Invitation for Bids, Letting 1o. 7, Project No. 88 -33, was dispensed with. The following bids were opened and read: Agri- Systens, Inc. Litchfield, xri $71,914.00 Dammann's Construction Co. Lester Prairie, xir 84,105.00 The bids were referred to the Engineering Department for review and a recommen- dation. The meeting adjourned at 2:10 P.X. oi' EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1713.86 IBB41.21 33172.00 14330.79 0.57 JULY CITY OF HUTCHINSON FINANCIAL REPORT - 1988 JULY REVENUE REPORT - GENERAL FUND JULY YEAR TO ADOPTED BALANCE PERCENTAGE 3394.00 ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 0.64 MOTOR VEHICLE 4691.15 40377.99 53475.00 13097.01 0.00 514495.61 1345287.00 830791.39 0.3B LICENSES - 490.00 10958.95 16975.00 6016.05 0.65 PERMITS AND FEES 6154.31 71008.54 68300.00 - 2708.54 1.04 INTER - GOVERNMENT REVENUE 633613.40 662754.31 1076104.00 413349.69 0.62 CHARGES FOR SERVICES 29292.64 267737.61 480887.00 213149.39 0.56 FINES & FORFEITS 3584.74 26978.37 36800.00 9821.63 0.73 MISCELLANEOUS REVENUE 10928.05 118812.05 337259.00 218446.95 0.35 CONTRIBUTIONS FROM OTHER FUNDS 24412.00 180413.00 426000.00 245587.00 0.42 REVENUE FOR OTHER AGENCIES 335.26 503.09 200.00 - 303.09 2.52 TOTAL 707830.60 1653661.53 3787812.00 1934150.47 0.49 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1713.86 IBB41.21 33172.00 14330.79 0.57 CITY ADM. /CITY CLERK 10529.76 84342.88 133235.00 48892.12 0.63 ELECTIONS 0.00 7.00 3401.00 3394.00 0.00 FINANCE 16623.29 128505.34 201915.00 73409.66 0.64 MOTOR VEHICLE 4691.15 40377.99 53475.00 13097.01 0.76 ASSESSING 0.00 0.00 19700.00 19700.00 0.00 LEGAL 4914.78 21174.35 34700.00 13525.65 0.61 - PLANNING 420.86 3867.97 11620.00 7752.03 0.33 ITY HALL 8360.22 28451.72 40628.00 12176.28 0.70 ECREATION BUILDING 3343.40 20508.56 60391.00 39882.44 0.34 POLICE DEPARTMENT 58648.60 511452.70 753271.00 241818.30 0.68 FIRE DEPARTMENT 7308.47 49123.16 90300.00 41176.84 0.54 COMMUNITY_ SERVICE OFFICER 2185.33 16396.89 37813.00 2141.6.11 0.43 BUILDING INSPECTION 5540.90 37422.45 55651.00 18228.55 0.67 CIVIL DEFENSE 0.00 295.42 775.00 479.58 0.38 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 3660.64 28303.01 45587.00 17283.99 0.62 ENGINEERING 21741.19 139031.85 187119.00 48087.15 0.74 STREETS & ALLEYS 21357.43 201840.81 346944.00 145103.19 0.58 STREET MAINTENANCE A/C 2515.19 48998.12 85100.00 36101.88 0.58 LIBRARY 13838.34 46057.94 65255.00 19197.06 0.71 SENIOR CITIZEN CENTER 7330.49 48631.35 75066.00 26434.65 0.65 PARK /REC. ADMIN. 8050.46 54630.97 88421.00 33790.03 0.62 RECREATION 30106.48 97819.47 139087.00 41267.53 0.70 CIVIC ARENA 5904.64 71043.28 110936.00 39892.72 0.64 PARK DEPARTMENT 47247.10 262394.73 361917.00 99522.27 0.73 CEMETERY 3505.52 24878.2B 39881.00 15002.72 0.62 COMMUNITY DEVELOPMENT 2176.15 17792.55 33150.00 15357.45 0.54 DEBT SERVICE 1500.00 17500.00 45000.00 27500.00 0.39 AIRPORT 10934.62 35453.86 50325.00 14871.14 0.70 TRANSIT 6589.90 55510.81 82088.00 26577.19 0.68 ENERGY COUNCIL 1628.56 15062.33 12000.00 - 3062.33 1.26 UNALLOCATED 19158.99 97842.54 489739.00 391896.46 0.20 OTAL 331526.32 2223559.54 3787812.00 1564252.46 0.59 -� - wel, eel-12) JULY is REVENUE REPORT - LIQUOR FUND LIQUOR SALES WINE SALES BEER SALES BEER DEPOSITS MISC. SALES INTEREST REFUNDS & REIMBURSEMENTS CASH DISCOUNTS TOTAL EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES SUPPLIES, REPAIR -& MAINTENANCE OTHER SERVICES & CHARGES MISCELLANEOUS CAPITAL OUTLAY TRANSFERS COST OF SALES • OTHER TOTAL REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS WATER SALES WATER METER SALES REFUSE SERVICES SEWER SERVICES EPA SALES PENALTY CHARGES INTEREST EARNED REFUNDS & REIMBURSEMENTS OTHER TOTAL EXPENSE REPORT - WATER SEWER /FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1988 JULY ENTERPRISE FUNDS 17.96 1092.80 4700.00 JULY YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED 34187.28 226216.62 390000.00 163783.38 0.58 14385.93 77698.50 140000.00 62301.50 0.55 80089.88 411111.99 596000.00 184888.01 0.69 - 148.13 - 786.73 0.00 766.73 10000.00 4900.21 23760.37 36000.00 12239.63 1194906.00 662.82 2539.04 5600.00 3060.96 0.45 0.00 0.00 0.00 0.00 - 242.05 - 888.20 - 2400.00 -1511.60 133835.94 739651.59 1165200.00 425548.41 0.63 8815.95 79640.34 140906.00 61265.66 0.57 17.96 1092.80 4700.00 3607.20 0.23 16518.97 21871.69 36800.00 14928.31 0.59 300.00 976.88 7200.00 6223.12 0.14 0.00 0.00 13000.00 13000.00 0.00 0.00 0.00 110000.00 110000.00 0.00 91417.89 567776.49 672300.00 304523.51 0.65 0.00 0.00 10000.00 10000.00 0.00 117070.77 671358.20 1194906.00 523547.80 0.56 0.00 1132273.00 0.00 - 1132273.00 0.00 44948.44 281855.52 470000.00 188144.48 0.60 0.00 15877.54 7000.00 - 8877.54 2.27 28041.10 228999.37 397560.00 168560.63 0.58 45074.65 341651.13 547000.00 205348.B7 0.62 38812.04 291952.65 466000.00 - 2635987.45 1.99 858.80 8716.07 9000.00 283.93 0.00 2885.35 87662.18 84000.00 - 3862.18 1.05 352.00 1389.00 2000.00 611.00 0.00 25.00 2036.59 2150.00 113.41 0.95 160997.38 2392613.05 1984710.00 - 407903.05 1.21 REFUSE 33947.10 231511.50 393588.00 162076.50 0.59 WATER 36079.08 362801.31 1069162.00 706360.69 0.34 0EWER 49730.33 565161.82 1192935.00 627773.18 0.47 WASTE TREATMENT PLANT CONSTRUCT. 341845.43 4132197.82 0.00 - 4132197.82 TOTAL 461601.94 5291672.45 2655685.00 - 2635987.45 1.99 t 0 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 19, 1988 1. CALL TO ORDER The meeting was called to order by Chairman Tom Lyke at 7:30 p.m, with the following members present: Roland Ebent, Bill Craig, Clinton Gruett, Marlin Torgerson, Larry Romo and Chairman Lyke. Member absent: Bruce Drahos Also present __Building Official Jim Marka and Director of Engineering Gene Anderson. 2. MINUTES Mr. Torgerson made a motion to approve the minutes of the regular meeting dated Tuesday, June 21, 1988. Seconded uy Mr. Romo the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON TECHNOLOGY INC. Chairman Lyke opened the hearing at 7:31 p.m. with the reading of publication #3890 as published in the Hutchinson Leader on Thursday, July 7, 1988. The request is for the purpose coUering a conditional use permit to allow the owner to place acetone above ground tanks at Hutchinson Technology located at 40 West Highland Park. Mr. Mike Degner, HTI, presented a photograph of HTI to show the location of the tanks. He stated that the tanks would be 10' from the property line. Mr. Craig stated, as an employee of HTI he has a conflict of interest and wishes to abstain from voting on the conditional use permit. Discussion followed on the structure according to State regulations and the result of an explosion in the tanks. Mr. Craig commented that gas would be a greater hazard than acetone concerning the combustion, acetone also burns without smoke. Mr. Degner then explained that the existing underground tanks will be removed. He also commented on above ground being favorable since it would be easier to detect leaks. Mr. Ebent moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 7:40 pm. Mr. Torgerson made a motion to recommend approval subject to HTI meeting requirements by PCA. Seconded by Mr. Romo the motion carried with Mr. Craig abstaining to vote. (b) CONSIDERATION OF A VARIANCE REQUESTED BY HUTCHINSON CONGREGATION OF JEHOVAH WITNESSES Chairman Lyke opened the'hearing at 7:40 p.m. with the reading of publication #3891 as published in the Hutchinson Leader on Tuesday, July 7, 1988. The request is for the purp considering a variance to allow the Hutchinson Congregation of Jehovah's Witnesses I// _� 1?1 (12) HUTCHINSON PLANNING COMMISSION MINUTES 7/19/88 to reduce front yard setback from 25' to 13' for the purpose of constructing a new entry which will be handicapped accessible located at 267 4th Ave. NW. Mr. LeRoy Schmeling, 118 Country Club Terrace, a member of the building committee, explained the request as for a safe accessible building for the handicapped. He addressed the following concerns: *No visibility interference for Hwy 7. *No problem with snow removal. *The parking lot would be updated. Mr. Torgerson moved to close the hearing, seconded by Mr. Romo the hearing closed at 7:43 pm. Mr. momo made a motion to recommend approval to City Council_ - seconded by Mr. Torgerson the motion carried unanimouslv. uUNSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY CLARK MILLER TO CONSTRUCT A CONVENIENCE STORE /GAS STATION /CAR WASH ON HWY 7 E. Chairman Lyke opened the hearing at 7:43 p.m. with the reading of publication #3892 as published in the Hutchinson Leader on Tuesday, July 7, 1988. The request is for the purpose o consi ering a request by the prospective owner for a conditional use permit to allow him to construct a convenience store /gas station /car wash on property located at 640 Hwy 7 E. Mr. Clark Miller, Waconia Mill Partnership, presented a site revision and commented on the following: *The proposal conforms to setback and green space requirements. *The existing access off of Hwy 7 will be retained. *Drainage will be toward Hwy 7. *Curb and gutter will be installed. *Trees will be retained as a screen. *There will be double underground tanks that have monitoring wells as the insirance company requires. *The parking spaces provided will be over the requirement. *Stacking of cars from the carwash will be adequate to the back of the store. Mr. Torgerson moved to close the hearing, seconded by Mr. Craig the hearing closed at 7:55 p.m. Mr. Ebent made a motion to recommend approval to City Council with the stipulations as recommended by city staff on the memo dated 6/29/88. Seconded by Mr. Torgerson the motion carried unanimously. 4. OLD BUSINESS (a) BRW UPDATE No change. 0 11 HUiCHINSON PLA11hii,� . +ruicS 7/19/88 5. NEW BUSINESS (a) CONSIDERATION OF REVISED FINAL PLAT OF "CASA ADDITION" City Engineer Gene Anderson commented on the letter dated in February 1988 from MN /DOT and stated the access will not be affected by having 2 lots as opposed to 3. Mr. Ebent made a motion to recommend approval to City Council, seconded by Mr. Gruett the motion carried unanimously. (b) CONSIDERATION OF PRELIMINARY PLAT OF "OTTER ACRES" SUBMITTED BY JOHN MYLLYKANGAS (2 MILE RADIUS) Mr. Torgerson moved to recommmend approval to City Council with no objection, seconded by Mr. Craig the motion carried unanimously. (c) CONSIDERATION OF FINAL PLAT OF "WAGNER DEVELOPMENT CORPORATION" SUBMITTED BY DEFOREST WAGNER Mr. Marlow Priebe presented a revised final plat and explained the reasons for not obtaining part of Lot 7, Block 9 or Outlot B. Discussion followed on Goebel St. and street naming and numbering. City Engineer Gene Anderson commented on the subdivision agreement and the problems with deferring assessments over a 10 year period. Discussion followed on the deferred assessments and park and playground contribution. Mr. Torgerson made a motion to recommend approval to City Council contingent on the subdivision agreement being executed. Seconded by Mr. Craig the motion carried unanimously. (d) CONSIDERATION OF SKETCH PLAN SUBMITTED BY RICK HEIDECKER (2 MILE RADIUS) Mr. Fred Heidecker represented his brother Rick to answer any questions. Chairman Lyke read correspondence from Hutchinson Township. Discussion followed on the easement access to the back property. Mr. Torgerson moved to recommend no objection to City Council, seconded by Larry Romo the motion carried unanimously. (e) CONSIDERATION OF REVISED FINAL PLAT OF "BRECHT RIVERSIDE" (2 MILE RADIUS) Mr. Ebent moved to recommend approval to City Council with no objection, seconded by Mr. Torgerson the motion carried unanimously. kl HUTCHINSON PLANNING COMMISSION MINUTES 7/19/88 6. OTHER BUSINESS (a) DISCUSSION AND CONSIDERATION OF ROADWAY BETWEEN 3RD AVE. AND LES KOUBA PARK City Engineer Gene Anderson commented on the problem of the roadway and the maintenance by the city. He read correspondence from Mr. Richard Desens stating 2 options that he would recommend. Discussion followed concerning the roadway as a driveway not a public road. Mr. Romo moved that a roadway is not necessary either for traffic or emergency service as recommended by city staff noting that the City will cease maintaining the roadway. Seconded by Mr. Torgerson the motion carried unanimously. (b) DOWNTOWN DEVELOPMENT DESIGN REVIEW UPDATE Building Official Marka commented and explained the purpose of the committee, the grant proposed and the workability of the project. 7. ADJOURMENT There being no further business the meeting was adjourned at 8:55 p.m. 0 4 9 0 • Police Comission Meeting August 10, 1988 The Police Commission meeting was called to order by President Jeff Haag at 12:00 noon on August 10, 1988 in the Conference Room of the Police Department. Commission Member, Delores Saar, and Chief of Police Steve Madson were also present. Delores Saar, newly appointed member replacing Dr. Robert Prochnow whose term had expired, was welcomed to the Commission. Chief Madson advised that Kevin Compton was appointed to the Commission at the City Council meeting the previous evening, but would not be in attendance at the meeting today. Kevin Compton was appointed to replace Donn Hoffman, who submitted his resignation effective August 1, 1988. Haag explained that he will be the Chairman, Delores will be the Vice- Chairman and Kevin Compton will be the Secretary. These positions rotate each year. Jeff stated that one of the items for discussion was the eligibility roster for full time officers. Chief Madson explained that by law we must have an eligibility roster in place every two years. He also stated that there is no testing procedure in place and we will have to establish that. A discussion followed regarding that process. It was explained that the Police Commis- sion's role is to administer the test, have personal interviews and provide a roster to the Chief of Police. The Chief in turn makes a recommendation to the Council for final approval for hiring. A motion was made by Jeff directing Steve Madson to seek out potential firms that will offer us testing options for the eligibility of police officers. Delores seconded the motion and it was approved. Chief Madson explained our need for additional part -time officers and dispatchers and submitted the names of Mark Shoutz for part -time officer and Barbara Mathwig and Jayne Mlynar for dispatchers. Haag made a motion that we submit the name of Mark Shoutz to the City Council for approval for hiring as a part -time officer. Saar seconded the motion and it was approved. A second motion by Haag was to submit the names of Barbara Mathwig and Jayne Mlynar to the City Council for approval for hiring as part -time dispatchers. Saar seconded the motion and it was approved. The meeting was adjourned at 1:00 p.m. Chairman Jeff Haag 'Z/ -cl, HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - Nay 17, 1988 Large Conference Room - 5:15 PM Present: Mike Carls, President; Bob Durfee, Vice President; Diane Gilmer, Secretary; Dori Johnson, Trustee; Rev Thor Skeie, Trustee; Rick Myers, Trustee; Dr. Robert Hegrenes, Chief of Medical Staff Others Present: Philip G. Graves, Administrator; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Cathy Nevanen, Hutchinson Leader; Lon Roach, KDUZ Radio; La Mae Maiers, Recording Secretary Barry Anderson, Attorney; Bernie Hesse of McGladrey Pullen and Hendrickson Preceding the meeting, Attorney Barry Anderson was present to answer questions the board members had regarding the proposed hospital bylaws amendment changes for the governing board, which are necessary due to the affiliation with LifeSpan. Following dinner, Bernie Hesse of McGladrey Pullen and Hendrickson presented the financial audit for Fiscal Year 1987. He reviewed the Balance Sheet and the Statement of Revenues and Expenses with the board members. The statements showed a significant increase in all areas with an increase of excess revenue over expenses by 75 %. He congratulated the board, administrator and the staff of HCH on a 'tremendously successful" year. The meeting was called to order by President Carls at 6:53 PM. Minutes of Past Meeting. The minutes of the regular April Board of Directors' meeting were presented. Following discussion: Motion was made by Johnson, seconded by Gilmer, to approve the minutes of the April 19, 1988, regular board meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes. The minutes of the May medical staff meeting were presented by Dr. Hegrenes. No unusual comments were made. Old Business ' At this point, 7:00 PM, President Carls temporarily recessed the meeting, allowing the board members to tour the chapel and PT Rehab areas before taking action on the proposed renovation of the two areas. Following the tour, the meeting resumed at 7:26 PM. HCH Board of Directors Meeting - 5/17/88 Page Two A. Chapel. Since the renovation of the former chapel conference room into MHU Offices, the Chapel has been designated as a conference room. Some concerns had recently been received from a few members of the community regarding the decision and the lack of a Chapel for the hospital. Graves presented a proposal, at a cost of $6,600, to construct a Chapel area, off the main lobby, near the entrance to the MHU wing. Due to extensive remodeling required, it was suggested that consideration be given to placing a portable wall divider in the large conference room to provide for additional conference room space. Following discussion: Motion was made by Skeie, seconded by Myers, to table the proposed renovation plan for a Chapel until cost estimates can be prepared on dividing the large conference room. All were in favor. Motion carried. New Business A. Audit Presentation. The 1987 Financial Audit was presented to the Board by Bernie Hesse of McGladrey Hendrickson and Pullen. Following discussion: Motion was made by Skeie, seconded by Durfee to accept the audit as presented by Bernie Hesse of McGladrey Hendrickson 6 Pullen. All were in favor. Motion carried. B. Bylaws Amendment. Graves and Hospital Attorney Barry Anderson presented the bylaws amendment changes to coincide with the LifeSpan affiliation. Following discussion: Motion was made by Gilmer, seconded by Johnson, to accept the proposed amendment changes in the bylaws to coincide with the LifeSpan affiliation. All were in favor. Notion carried. C. Physician Staff Application. Recommendation from the Medical Staff Executive Committee was presented to the board for approval. Following discussion: Motion was made by Durfee, seconded by Myers, to approve Alan Wynne, M.D. to the courtesy staff for Emergency Room coverage privileges. All were in favor. Motion carried. 'y HCH Board of Directors Meeting - 5/17/88 Page Three D. PT Rehab Services Renovation. Graves presented a proposal for the renovation of the physical therapy office area for improved work flow for employees and for additional space in handling patients. The cost of the project would be approximately $9,000. Following discussion: Motion was made by Johnson, seconded by Myers, to approve the proposed renovation of the PT Rehab Department at a cost of approximately $9,000. All were in favor. Motion carried. Statistical Report. Seivert presented the report, noting that it was the best month in a long time. Admissions, average - length -of -stay and average daily census were all up with average percent of occupancy nearing 50 percent. Ancillary areas are trending over budget, and it was overall an excellent month in patient routine areas. Accounts Payable. The accounts payable were presented. Following discussion: Motion was made by Gilmer, seconded by Johnson, to approve for payment the attached listing of cash disbursements and accounts payable in the amount of $597,801.22. All were in favor. Motion carried. Financial Statements. Seivert presented the financial statements for the month. April continued to be a strong month financially showing an operating income for the month of approximately $124,000. After funding for price level and working capital, the excess revenue over expenses for the month of April is approximately $91,700. Auxiliary Meeting Minutes. Minutes from the May HCH Auxiliary meetings were presented. No unusual comments were made. Patient Satisfaction Surveys. Surveys received since the last meeting were reviewed by those present. No unusual comments were made. Adjournment. The meeting was adjourned by President Carts at 8:30 PM. Respectfully submitted, La Mae J. Maiers Diane Gilmer Recording Secretary Secretary LK Gol I a HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - June 21, 1988 Large Conference Room : 5:15 PM Present: Bob Durfee, Vice President; Diane Gilmer, Secretary; Rich Myers, Trustee; Dori Johnson, Trustee; Rev. Thor Skeie, Trustee; Dr. Robert Hegrenes, Chief of Staff Absent: Mike Carls, President (excused) Others Present: Philip G. Graves, Administrator; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Cathy Nevanen, Hutchinson Leader; Lon Roach, KDUZ Radio; Laurie Hulkonen, Recording Secretary Prior to the meeting, an update on the Ford Place program was given by Pat Halverson, Director of Mental Health Services. She distributed information on operations, census, resident activities, public relations work, and goals of the program. She noted that census is 10 residents at this point, and they look forward to gradually increasing that number to 12. The board members present indicated they were pleased with the progress made in adding residents to the facility and with the wide variety of public relations work being done to inform other agencies and the public about the program. Actual -to - budget figures for expenses and revenues were thought to be reasonable, and the opinion was expressed that the program be continued, as outlined by Halverson's presentation. Vice President Durfee thanked Halverson for her presentation, and she left the group. The meeting was then called to order by Vice President Durfee at 6:00 PM. Minutes of Past Meetings. Minutes of the May 17 regular meeting were presented. Following discussion: Motion was made by Johnson, seconded by Myers, to approve the minutes of the May 17, 1988, regular board of directors meeting. All were in favor. Notion carried. Medical Staff Meeting Minutes. The minutes of the June Executive Committee and regular medical staff meetings were presented. The quality assurance program of the medical staff was briefly discussed. No unusual comments were made. Old Business A. Oassei Clinic. The documents -drawn for the purchase of the Dassel Medical Clinic (building and equipment) from Dr. Joseph Houts and the subsequent asset purchase agreement with Dr. Belcourt were presented. City Attorney Regular Board of Directors Meeting - June 21 Page Two (A.) Barry Anderson was present during discussion to answer questions regarding these agreements. _He noted that the hospital's obligation would be to purchase the clinic, which will be staffed by Dr. Belcourt, for re- purchase by Dr. Belcourt. Advantages of the purchase to the hospital would be an estimated increase of $250,000 in additional patient revenue annually from referrals. The hospital's market share in the Dassel /Cokato area at present is 7 %; this is projected to increase to 19% over the next three years if the clinic is purchased. Purchase price for the clinic would be $$70,000, plus approximately $25,000 for improvements to be added. A $10,000 promissory note between Houts and Belcourt will exist for the purchase of the practice. Following discussion: Motion was made by Myers, seconded by Johnson, to recommend to the City Council the purchase of the Dassel Medical Clinic building for the price of $70,000, plus approximately $25,000 for additional building improvements. All were in favor. Motion carried. B. Chapel Issue. The board was informed that no additional negative comments have been heard from the public regarding appropriation of the Chapel for use as a conference room. An alternative chapel area, for the present, was discussed. A proposal to divide the Large Conference Room with movable partitions was heard. The cost of the project was estimated at approximately $6,000. Following discussion: Motion was made by Skeie, seconded by Gilmer, to add movable partitions to the Large Conference Room, as presented, at a cost of $6,000. All were in favor. Motion carried. C. Retreat. Copies of the proposed agenda for the August governing board retreat at a conference center in Monticello were distributed. Further information on this gathering will be given to the board at their next meeting. A. Transfer of Monies to Depreciation Fund. `Seivert presented a proposal to transfer $350,000 from operating investments into the hospital's Depreciation Fund in order to maximize the hospital's compliance with Medicare regulations. Similar action was taken by the board at their March meeting. Following discussioe: Motion was made by Myers, seconded by Gilmer, to transfer $350,000 to the Depreciation Fund from operating investments. All were in favor. Notion carried. 071V- Regular Board of Directors Meeting - June 21, 1988 Page Three Purchase of Microscope. Due to an alternative plan being considered, this item was tabled until the July board meeting. Business Office Cubicle Plan. The board was told that a third patient accounts representative has been hired, and the credit and collections accountabilities for the hospital will be assumed by the three patient account representatives. Proposed construction of cubicles in their office area would allow greater privacy and fewer distractions during their workday to maximize efficiency of the group. Following discussion: Motion was made by Skeie, seconded by Johnson, to approve construction of cubicles in the Patient Account Representative work area of the Business Office. All were in favor. Motion carried. Stryker Leg Exerciser. A capital expenditure request from Physical Therapy for purchase of a Stryker leg exercise machine used by total knee replacement patients was presented. Although not budgeted for,as a capital expenditure, it was provided for in the operational budget as rental expense. Purchase of the machipe would mean significant savings to the hospital over rental cost. Following discussion: Motion was made by Johnson, seconded by Hegrenes, to purchase a Stryker leg exerciser at a cost of $3,200. All were in favor. Motion carried. E. Pulse Oximeter. A capital expenditure request from Anesthesia for purchase of a pulse oximeter was presented. Two similar machines are already used in the ICU /CCU and in one suite of the Surgery area; the third machine would be used in the second surgical suite. Following discussion: Motion was made by Skeie, seconded by Myers, to purchase a oximeter at a cost of approximately $4,000. All were in favor. Motion carried. F. Lease for Dr. Fluegel. The board was informed that a new lease for Dr. Fluegel's office space has been drawn up. Dr. Fluegel had been sub - leasing space from Dr. Thompson until 1986, but has been without a lease since that time. He now wishes to sub -lease a portion of his office area to two ophthalmologists who will be setting up a part -time practice in Hutchinson. Because of this, he needs a prime lease. The board recognized they would retain control of any sub -lease arrangement Dr. Fluegel initiates with a tenant. Following discussion: Motion was made by Myers, seconded by Johnson, to enter into a lease with Dr. John Fluegel for rental of his present office space in the Medical Office Building, and to grant authority to Dr. Fluegel to sub- lease a portion of his office space to the identified ophthalmologists. All were in favor. Motion carried. if Regular Board of Directors Meeting - June 21, 1988 Page Four G. H. independent consultant to review the archi building project was presented. The firm proposed to review the plans, specificall y operations, to 'validate" the plans drawn The resulting report would assure that th e considered was the best workable plan for Following discussion: fl. A proposal to hire an tectural plans for the proposed of Hamilton and Associates has concerning workflow and up by Harty Elving & Associates. $5 million dollar project being the hospital. Motion was made by Johnson, seconded by Hegrenes, to hire Hamilton and Associates to validate the proposed expansion plans, at a cost of $12,600. All were in favor. Motion carried. Timeline for Building Program. Graves reviewed with the board the timeline for execution of the expansion project. No unusual comments were made. McGladrev Management Letter. Copies of the letter received from the hospital's auditors regarding the recent 1987 audit were distributed and discussed. No unusual comments were made. J. Fiscal Trends in Hospitals- -1987. A report previously mailed to board l members regarding the MHA's report on fiscal trends in Minnesota hospitals t during 1987 was reviewed. The board discussed the financial dilemma that all hospitals will be facing for survival in the future. K. Reauest for Privileges. Recommendations were received from the Executive Committee of the medical staff for granting of privileges to one active staff physician, one consulting staff physician, and three emergency room physicians. Following individual review of credentials and discussion: Motion was made by Skeie, seconded by Myers, to approve staff applications and grant privileges to the following physicians: Gil J. Rhee. MO - Obstetrics /Gynecology, to the Active Staff Wesley J. Sondreal. MD - Ophthalmology, to the Consulting Staff Saied Assef. NO - Emergency Room Physician Privileges Jerry Bartelson. MD - Emergency Room Physician Privileges Robert Mahanti, MD - Emergency Roam Physician Privileges All were in favor. Motion carried. L. Other 1. Trustee Conference Report. Skeie and Ourfee reported on their experiences at the 11th annual AHA National Trustee Forum held in San Francisco on June 2 -4, 1988. Sessions in joint ventures, QA and ethics were especially appreciated. A session on the aging of americans targeted opportunities to be offered to hospitals in the future. Regular Board of Directors Meeting - June 21, 1988 Page Five (1.) Durfee stated he was proud of our hospital and trustees in most areas; however, quality assurance is an area where more work needs to be done. Staff applications and reapplications, specifically, were of concern. He proposed compilation of a check -list of the governing board's criteria for appointments and reappointments be included with each physician's application or reapplication to make favorable or unfavorable indications regarding appointments. A copy of a listing of agenda issues occupying most of a board's time and a copy of a briefing paper on the board's role in assuring quality care will be mailed to each board member. In addition, an audio tape is available from the Executive Secretary concerning the quality issue for hospital boards. Durfee encouraged each board member to read the information and check -out the tape to learn more about the quality assurance issue. 2. LifeSpan Board Meeting Report. Myers reported on the recent LifeSpan Board meeting he and Graves attended. The board met for one and one - half hours with 22 members. present. Myers was brought in as a board member, and Graves was approved as Hutchinson Hospital's CEO by the board. Strategic plans from the Morris, Hutchinson and Cambridge hospitals were presented by their CEO's. 3. Rate Review Report. Rate Review comments recently received from a survey done one year ago were presented. This report analyzed 1986 actual operating expenses, along with the 1987 and 1988 projected expenses, and makes projections by peer groups. Statistical Report. There was a downturn in admissions and services during the month of May; however, for every three departments showing a decrease, five departments showed an increase in utilization. Year -to -date, the hospital is making a strong showing. Outpatient areas continue to be very busy. Accounts Payable. The accounts payable for the month of May were presented. Following discussion: Motion was made by Johnson, seconded by Gilmer, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $605,963.14. All were in favor. Motion carried. F nan a Statements. Although a $6I,000 profit was projected for the month, discounts and allowances were significantly higher than anticipated. Operating revenues were higher than those in April. Year -to =date, the hospital has had $418,000 in gross patient revenues_ Operating expenses continued to be fairly close to budget. �w r Regular Board of Directors Meeting - June 21, 1988 Page Six Auxiliary Meeting Minutes. Minutes from the May Auxiliary meeting were presented. The board Viers present stated their appreciation for the Auxiliary's recent gifts of $25,000 to the HCH Foundation endowment fund and the purchase of an ICU /CCU bed. Following discussion: Motion was made by Skeie, seconded by Hegrenes, to request the Secretary send a letter of appreciation to the Auxiliary for the above - mentioned gifts. All were in favor. Motion carried. Patient Satisfaction Surveys. Surveys received since the last board meeting were not available for review at this meeting. They will be brought to the July meeting for board review. Ad.iournment. The meeting was adjourned at 8:05 by Vice President Durfee. Respectfully submitted, Laurie Hulkonen Recording Secretary L;J Diane Gilmer Secretary 0 0 i 6. HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - July 19, 1988 Large Conference Room - 5:15 PM Present: Mike Carls, President; Bob Durfee, Vice President; Diane Gilmer, Secretary; Rich Myers, Trustee; Dori Johnson, Trustee; Rev. Thor Skeie, Trustee; Dr. Robert Hegrenes, Chief of Staff Others Present: Philip G. Graves, Administrator; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education and Marketing; Linda Ziemer, Personnel Director; Cathy Nevanen, Hutchinson Leader; Lon Roach, KDUZ Radio; La Mae Maiers, Recording Secretary; Nursing Personnel Following dinner in the Dining Room, the meeting was called to order in the Large Conference Room at 5:50 PM. Minutes of Past Meetings. Minutes of the June 21 regular meeting and the July 18 ad hoc committee meeting were presented. Following discussion: Motion was made by Johnson, seconded by Myers to approve the minutes of the June 21, 1988, regular beard of directors meeting and the July 18, 1988, ad hoc committee meeting for the Dassel Clinic. All were in favor. Motion carried. Medical Staff Meeting Minutes. The minutes of the Executive Committee and regular medical staff meetings for July were presented. Discussion was held on the criteria in place and the responsibilities of the board in the application and re- application of doctors to the HCH staff. Graves informed the board that MHA is considering initiating a central credentialing process in the near future. Old Business A. Dassel Clinic. A special ad hoc committee meeting was held on July 18 to discuss recent issues regarding the Dassel Clinic purchase. City Attorney Barry Anderson, along with Bob Ourfee, presented the two main issues to the board: 1. The attorneys have recommended that the hospital purchase the practice in its entirety including the value of the medical records - -a legal issue arises as to whether HCH has to legally pay now or whether it is an obligation of LSI. Anderson feels clearly that its a commitment of LSI and not the hospital. The matter does not require action by the board, but he simply wanted to make the board aware of the situation. Board of Directors Meeting July 19, 1988 Page Two (A.) 2. The Belcourts,are requesting approval for an additional $10,000 for remodeling of the clinic. Following discussion: Motion was made by Johnson, seconded by Durfee to approve an additional $10,000 ($25,000 had been previously approved) for the remodeling of the Dassei Clinic. All were in favor. Motion carried. B. Microscope Purchase. Frank updated the board on the purchase of the ophthalmological microscope and stated that he would be bringing his recommendations to a future board meeting. New Business A. Nursing Issues. Carls reported that he and Graves met with members of the nursing staff on Friday, July 15, to discuss their concerns which include longevity, benefits and other issues. Carls stated the board is committed to resolving the issues and that positive steps are being made to do this. Graves informed the board that some salary recommendations will be brought to the board in August, but cautioned that some issues may take additional time to resolve. Graves informed the board that a committee will be formed to address the issues /concerns of the registered nursing staff. B. Medical Staff Applications. Recommendations were received from the Executive Committee of the medical staff for granting of privileges to five Emergency Room physicians. Following discussion and the review of their applications: Motion was made by Skeie, seconded by Myers to approve Emergency Room staff privileges to the following physicians: Harold Johnson, MD; Linda Abendroth, MO; Molly McAfree, MD; and Steven Morris, MO. All were in favor. Motion carried. C. Second Ouarter Status Report. Graves presented the second quarter status report on the 1988 Institutional Objectives. The swing bed issue was discussed briefly. Discussed at some length was Objective HS1, the need to work with physicians from the Medical Center in coordinating future plans for the HMC. The suggestion was made that the HMC contact a planning consultant to assist them in their plans. It was agreed that the direction of the HMC will play a significant role in the proposed expansion /remodeling project. Following discussion: 2 0 Board of Directors Meeting July 19, 1988 Page Three (C.) Motion was made by Johnson, seconded be extended to the Hutchinson Medical quickly as possible, a joint planning Community Hospital before a decision expansion /remodeling project is made. carried. by Gilmer that an invitation Center to implement, as arrangement with Hutchinson on the proposed All were in favor. Motion Other areas discussed were a joint venture for diagnostic imaging with physicians from HMC; staffing the satellite office in Buffalo Lake; providing mammography and ultrasound services and courier services to Brownton, Silver Lake and Dassel /Cokato areas; negotiation of provider contracts; and the physical plant -- expansion /remodeling plans. D. Debt Financing for Expansion /Remodeling Proiect. Graves updated the board on his recent meeting with representatives from LifeSpan.and Piper, Jaffrey and Hopwood. He informed the board that Mr. Dick Oszustowicz, Corporate Treasurer from LifeSpan, recommended that HCH use the services of Piper, Jaffrey because of their expertise in hospital bond financing. Discussion followed on the various financing options that would be available for this project. It was suggested by that the board plan a special meeting with Dick Oszustowicz in order to familiarize themselves with the financial options and planning process that needs to take place before a final decision on the expansion /remodeling project can be made. E. Health Insurance Bid. Graves and Seivert informed the board that the health insurance bidding process is currently taking place; however, the process will not be completed by August 1, and it will be necessary to function with PHP and their 25% price increase for at least another month. The single coverage will increase from $83.50 to $102.29 and family coverage will rise from $193.98 (employee pays $110.48) to $237.63 (employee will pay $135.34). PHP collected $216,000 in premiums from the hospital and paid out $257,000 in claims. A recommendation will be presented to the board at the September meeting. F. Capital Purchase. A request was presented to the board to purchase a replacement surgical laparoscope. Following discussion: Motion was made by Skeie, seconded by Gilmer, to purchase a laparoscope at a cost of approximately - $4,000. All were in favor. Motion carried. Vii, Board of Directors Meeting July 19, 1988 Page Four G. Planning Retreat.'. Robyn Erickson, Director of Marketing and Education, was present to update the board members on the annual planning retreat which will be held on August 11 and 12 at Riverwood Conference Center in Monticello. Gordon Sprenger, President of LifeSpan, will be addressing the group Thursday evening, August 11. H. Recap of Conference in Brainerd. Mike Carls reported on the Trustee Conference that was held on July 8 -10 at Cragun's in Brainerd. In addition to Carls, Diane Gilmer, Dr. Hengrenes and Phil Graves also attended. All agreed that the workshops /speakers and the information discussed was very valuable and enlightening. Statistical Report. The report for June was presented. Admissions for the month were down when compared to May but continue to show a positive position over budget projections. Average daily census and census days increased slightly over May, but remain under budget for six months. June's occupancy was 40.6 percent. Surgery continues to be strong. The year -to -date position in most of the ancillary service areas is considerably over budget. Accounts Payable. The accounts payable were presented. Following discussion: Motion was made by Gilmer, seconded by Johnson, to approve for payment the attached listing of cash disbursements and accounts payable in the amount of $619,735.97. All were in favor. Motion carried. Financial Statements. Seivert presented the financial statements for the month of June. Operating revenue was approximately $12,000 less than budget, with expenses at about $20,000 more than anticipated. Operating Income for the month shows a net gain of $53,000. Auxiliary Meeting Minutes. Minutes from the June Auxiliary meeting were presented. No unusual comments were made. Patient Satisfaction Surveys. Surveys were presented and reviewed by those present. No unusual comments were made. Adjournment. The meeting was adjourned by President Carls at 7:54 PM. Respectfully submitted, La Mae J. Maiers Diane Gilmer Recording Secretary Secretary 4 HUTCHINSON COMMUNITY HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES For Seven Months Ended July 31. 1988 CURRENT PERIOD YEAR -TO -DATE ACTUAL BUDGET VARIANCE PATIENT REVENUE ACTUAL BUDGET VARIANCE $220,288 $185,167 $ 35,121 77,630 70,551 7,079 583.048 482.503 100.545 Daily Hospital Service Medical Nursing Units Mental Health Unit Ancillary $880,966 $738,221 $142,745 Gross Patient Revenue $1,302,470 $1,229,552 $ 72,918 442,387 599,594 (157,207) 3.813.047 3.528.254 284.793 $5,557,904 $5,357,400 $ 200,504 (111.961) (72.300) (39.661) Less: Discounts 8 Allowances (§70.308) (427.898) (242.410) $769,005 $665,921 $103,084 Net Patient Revenue $4,887,596 $4,929,502 $ (41,906) 19.600 21.004 (1.404) Other Operating Revenue $788.605 5686.925 $101.680 Total Operating Revenue °368,067 $332,957 $ 35,110 65,971 59,678 6,293 66,351 50,866 15,485 11,171 10,443 728 25,127 17,230 7,897 84,965 64,548 20,417 18,255 16,464 1,791 3,390 5,413 (2,023) 9,654 6,225 3,429 7,978 7,429 549 1,095 1,409 (314) 24,771 28,213 (3,442) 5.060 22.754 (7.694) Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Equipment Repairs Rental Expense Insurance Interest Depreciation Other Expenses $701.855 $623.629 S 78.226 Total Operating Expense Ill $2,269,730 $2,315,756 $ (46,026) 411,642 424,018 (12,376) 328,510 364,915 (36,405) 76,086 79,727 (3,641) 155,458 129,146 26,312 598,445 472,395 126,050 129,370 117,249 12,111 51,735 59,348 (7,613) 48,394 35,105 13,289 68,736 57,076 11,660 8,772 9,214 (442) 171,965 126.323 169,553 155.516 2,412 (29.193) S 86,750 S 63,296 $ 23,454 Operating Income $ 579,482 S 687,513 S (108,031) Add (Deduct) Non- Operatina Revenue (Expense) Price - Level Depreciation (32675) (32,675) - -- And Working Capital (228.725) (228,725) -- S 54.075 S 30.621 S 23,454 Excess Revenue Over Expenses' $ 350,757 S 468.788 S (108.631) #(FNCURRNT.JUL) MINUTES Tree Board June 29, 1988 Members Present: Roy Johnsen, Don Schumacher, Mark Schnobrich. Highway 15 Project A summary of the Willmar Department of Transportation meeting was dis- cussed. MN DOT will pay for new trees on the Highway 15 project, up to $4,000. Dutch Elm Disease 66 trees to date have been tagged for removal. Phase III Library Square The board decided to go ahead with phase III in 1989. Subdivision Policy Review Roy Johnsen suggested that when planning the 1989 budget, all re- quests for trees for new subdivisions be put into a separate line item from regular boulevard trees. Heritage Tree Program An article in the Hutchinson Leader prompted many residents to call in their tree as the biggest one of it's species in Hutchinson. As a promotional program, all residents are encouraged to call in their tree size if they think theirs is the largest of its kind. SubmCUed by Marsh Schnobti.ch // -a I (_�) ►. J ...ate.: I _ 1.� (612) 587.5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST ,HINSON, MINN. 55350 M E M O DATE: August 17th, 1988 T0: Mayor and City Council FROM: Director of Engineering RE: Trunk Highway 15 North Preliminary Plat Approval The Minnesota Department of Transportation has scheduled the improvement of Trunk Highway 15 North from Trunk Highway 7 to near Dassel for the 1990 construction season. An open house public meeting was advertised and held by Mn /DOT at the City Hall in Dassel on June 7th, 1988 for the purpose of discussing the project with interested members of the public. A preliminary plan of the project has been submitted to the City, a copy of which is hanging in the Council Chambers. The work will consist mainly of resurfacing the roadway, replacement and realignment of curb from Fifth Avenue to McLeod Avenue, and construction of curb and gutter on the west side of the frontage road from Griffin Avenue to Northwoods Avenue and bituminous surfacing of same. With regard to the latter, I suggest that Mn /DOT be requested to construct barrier curb with concrete driveway approaches on the east side of the frontage road in conjunction with their project. Such construction after the roadway paving is constructed would result in an inferior product due to problems with suitably matching the concrete gutter to the bituminous pavement. The cost for the additional work, estimated to be $7,000, would undoubtedly be a City expense for which assessments could be levied to abutting properties. Your attention is called to the attached drawing. I have requested of Mn /DOT an estimate of the City's share of the project cost, and a determination as to whether the City has sufficient Federal Aid Urban Funds allocated to defray the cost. Personnel from Mn /DOT have been asked to appear at the Council meeting in the event that there are questions. A resolution approving the preliminary plan, which requires a roll call vote, is attached for the Council's consideration. EA/pv attachment File: T.H. 15 Project Respectfully submitted, LXV-JL" SugenegAnderson Director of Engineering —a' Minnesota Department of Transportation max 700 2509 TRANSPORTATION ROAD Of T WILLMAR, MINN[sOTA 36201 August 12, 1988 W. Gary 0. Plotz City Administrator 37 Washington Avenue W. Hutchinson, W 55350 RE: S.P. 4305 -20, 4305 -11 and 4706 -23 (T.H. 15 =151) in Hutchinson - McLeod County Peliminary Plan Approval Dear Mr. Plotz: (612) 231 -5499 Enclosed are two copies of a preliminary layout (L.O. No. I ) for the proposed improvement of T.H. 15 in Hutchinson. Also enclosed are an original and a copy of a suggested resolution for council approval of the preliminary layout (L.O. ho. 1). Please have the city council review the layout and consider the resolution. If the resolution passes, please conplete the original and return it to me; you may retain the copy for your records. We have tentatively programmed the proposed improvements for a contract letting in January of 1990. The proposed improvement would include milling and overlaying T.H. 15 within the limits of Hutchinson, revising the entrance just north of 5th Avenue (on the west side) and placing new sidewalk, curb & gutter, and a frontage road as shown. Gene Setrum and ion hLenslin from our Willmar District Office will attend the August 23, 1988, city council meeting to explain the enclosed layout. If you have any questions regarding this project, please contact me or Jon Honslin, District Preliminary Design Engineer (Tele: 231 - 5193). Sincerely, Mary Gieseke Assistant District Engineer, Construction cc: G. E. Workman 511 Patrick C. Hughes Preliminary Design File An Equal Opportunity Employer Gene Anderson Hutchinson Qty Engineer 37 Washington Avenue W. Hutchinson, W 55350 0 0 i 1 O - - - slcN _T _ — puts cf r. - — — va- Pse ring - i HA n of q pri °D 0 00 V EvG. I I t I C0 _ © o * o I PATIO Rr. 71JRN IANE aczt cid+ 110,11 M, I bx -- II q 0 <w_J f�4O G P© _ � � .d-�O O 1 1`► p © © C O ° * p 00 p PA 3 PATIO IO DECK AT 1, R 2 8 0 L U T I 0 R FOR LAYOUT APPROVAL At a msattog of the City COYneil of the City of Hutchinson, held on the _ day of , 19889 the following Resolution was offered by + seconded by , to rib WHEREAS the Commissioner of the Department of Transportation has prepared a preliminary layout for the improvement of a part of Trunk Highway Number 151 renumbered as Trunk Highway No. 15 within the corporate limits of the City of Hutchinson, from 5th Avenue N.L. to No. Corp. limits, and seeks the approval thereof, and WHEREAS said preliminary Layouts are on file in the Office of the Department of Transportation, Saint Paul, Minnesota, being marked, labeled, and identified as Layout No. 1 S.P. 4305 -20, 21 and S.P. 4706 -23 (15151) from 5th Avenue N.L. in Hutchinson to W. Jet. T.H. 12. NON, THEN, BE IT RESOLVED that said preliminary layouts for the improvement of said Trunk Highway with the corporate limits be and hereby are approved. Upon the call of the roll the following Council Members voted in favor of the Resolution The following Council members voted against its adoption: 0 whereupon the Mayor and /or the presiding officer declared the Resolution adopted. Dared . 1988 Mayor Attest City Clerk STATE Of MINNESOTA ) as. COUNTY OF MC LLOD ) CITY OF HUTCHINSON ) I do hereby certify that at said meeting (of which due and legal notice was given) of the City Council of Hutchinson, Minnesota, on the _ day of 1988, at which a majority of the members of said Council ware present, the foregoing resolution was adopted. Given under my hand and seal this day of , 1988. City Clerk RW00048245C.rl 0 ti -a I i (612)587-5151 l T Y OF HUTCHINSON VASHING TON AVENUE WEST .HINSON, MINN. 55350 M E M 0 DATE: August I7th, 1988 TO: Mayor and City Council FROM: Director of Engineering RE: Street Lighting on Campbell Lane Some concern has been expressed by property owners along Campbell Lane as to the lack of street lighting in the area. The lots abutting Campbell Lane are now nearly all developed. The accompanying drawing shows locations of existing street lights. With increased traffic on Campbell Lane due to development, the curvilinear roadway alignment poses a compromise to safety during hours of darkness. We, therefore recommend, that the verbal request be referred to the Utilities Commission for evaluation. EA/pv attachment Respectf y submitted, Eugene Anderson Director of Engineering � -A i_',W�.. -�v 4a MC. C 2*.I N�,i }pan ? r • 3 - • x LAZE 3 _ ': rff.w ww _ uaw a 1 w S 10 1 1 t i. Z S 2 .2 7 3 Sob 5 a 7 4 S 4 6 + 6 3 s 0 w.ff rNM i FZ 4 U k 7 J:u.ff Off( 6 3 9L OUTLOT • Q Y � • U 7 i Cr 2 - � 4 S aot IµG I* _ �acts�'1+�9 �ul''glNa�rQ. • 0: I � f ' ES 4 3,73 6 'fa 9 6 !a .ef 9 om w4.00 ifaw uaw r 1 • I 4 f 3 4 I t y 2 a f 10 2 7 n1l. &Jf ; 1 C f 3 14 ' 2 fryO'" 0 LA 4 S 6 _HILLTOP i4 1 V •s•� 4 3 2 1 $�'Sl 8 _ �acts�'1+�9 �ul''glNa�rQ. • 0: I � f ' ES 4 3,73 6 'fa 9 DAVID B. ARNOLD CHARLES R. CARMICHAEL CARY D. M�,DOWXLL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOOE CHARLES L. NAIL, JR. LAURA E. FRETLAND DAVID A. BRUEOGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS August 19, 1988 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Setup License Our File No. 3188 -88 -0062 Dear Gary: 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 554le (612) 545 -9000 MN TOLL FREE 800- 343 -4545 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (012)389 -2214 Enclosed please find the revised setup license which I believe addresses the concerns of members of the Council with respect to a "grandfather" provision for those businesses holding a valid con- sumption and display permit which was given up with the understanding that they were going to be allowed to continue to dispense or be involved in the dispensing of alcoholic beverages. believe the only firm that qualifies is Hutch Bowl because as of January 1, 1985 only the Hutch Bowl held a valid consumption and display license. Note also I have amended slightly the ordinance provide that the issuance of any permits and the behavior of any license holder will be subject to all other duly enacted restric- tions and regulations of the City of Hutchinson. I hope this helps. Please call if you have any questions. Very truly yours, RNOLD & M DOWELL G. Barry Anderson GBA:lm Enclosure E i [T7 7 -Q. PUBLICATION NO. '0 ORDINANCE NO. AN ORDINANCE REGULATING THE ISSUANCE OF SETUP LICENSES FOR THE CONSUMPTION OF INTOXICATING LIQUOR WITHIN THE CITY OF HUTCBINS THE CITY OF DOES ORDAIN: Section One: No setup license or bottle club license shall be issued to any group, organization or individual, other than as set forth in Section Two or Section Three of this Ordinance. Section Two: The City of Hutchinson may, in its discretion issue a one day permit for the consumption and display of intoxi- cating liquor pursuant to Minn. Stat. Section 314A.414 to a noripro- fit organization in conjunction with a soecial activity. . Section Three: A one year permit for the consumption and display of intoxicating liquor pursuant to Minn. Stat. Section • 314A.404 may be issued only to those individual who held a valid consumption and display permit on January 1, 1985 and who have thereafter been continuously licensed for the consumption and display of intoxicating liquor, or who have legally dispensed alcoho- lic beverages under some other license, since January 1, 1985. Section Four: Every application for a permit as required herein shall be made at least ten days in advance of the effective date for said permit in writing using a form prescribed by the City Administrator. The City Administrator shall refer the application to the Chief of Police who will make an investigation to determine whether issuance of the permit would cause a nuisance to any 1 1B adjoining property owners, or if the license should be denied for • any other reason. Application for the permit shall be accompanied by a permit fee in the amount of $25. Section Five: No group, organization or individual shall operate a bottle club unless and until said group, organization or individual has complied with the terms and conditions of this ordi- nance. Section Six: The consumption and display of intoxicating liquors pursuant to this Ordinance shall be subject to all regula- tions, restrictions and rules adopted by the City of Hutchinson, whether by ordinance or otherwise, that do not conflict with state statute or provisions of the United States or Minnesota constitu- tions. Section Seven: Whoever shall violate the provisions of this • ordinance shall be guilty of a petty misdemeanor. Adopted by the City Council this _ day of August, 1988. Attest: Gary D. Plotz City Administrator 2 CITY OF HUTCHINSON By Paul Ackland, Mayor i E ORDINANCE NO. 21/88 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or burrough; and WHEREAS, sixty (60) percent or more of the perimeter of this territory is bordered by lands already included within the corporate limits of the city and is deemed to be urban or suburban in character; and WHEREAS, the above - described land is unplatted, does not exceed 200 acres in area, and 100% of the owners of said land have petitioned the City Council of the City of Hutchinson for annexation; THEREFORE, the City Council of Hutchinson does ordain: Section 1. Territory Annexed. The corporate limits of the City of Hutchinson, Minnesota are hereby extended to include the unplatted territory described as follows, sixty (60) percent or more of the perimeter of.which territory is bordered by territory already included within the city limits: The East 20.00 acres of the Southwest Quarter of the Southwest Quarter of Section 1, Township 116 North, Range 30 West of the 5th Principal Meridian. Also that part of the South Half of the Southeast Quarter of the South- west Quarter of Section 1, Township 116 North, Range 30 West of the 5th Principal Meridian, lying west of a line described as follows: Commencing at the southeast corner of said Southwest Quarter; thence westerly along the south line of said Southwest Quarter, a distance of 937.80 feet to the point of beginning of the line to be described; thence northerly, deflecting to the right 89 degrees 57 minutes, to the north line of said South Half and there terminating. Total Area: 25.66 acres Section 2. Filing. The City Administrator is directed to file certified copies of this ordinance with the Secretary of State, the County Auditor and County Recorder of McLeod County, the Town Clerk of the effective township • and the Minnesota Municipal Board. 7--'A_ ORDINANCE NO. 21/88 PAGE 2 Section 3. Effective Date of Annexation. This ordinance takes effect upon passage and publication and the filing of certified copies as directed in Section 2 and approval by the Minnesota Municipal Board. Adopted by the City Council this 23rd day of August, 1988. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 0 • RESOLUTIO1 No. 8854 CITY OF HUTCHINSON 40 RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 4" Water Meter 1,206 Resale Water Yes Water Products Co. The following items were authorized due to an emergency need: ITEM Aviation Gasoline COST PURPOSE DEPT. BUDGET VENDOR Jayco 4,486 Resale Airport Yes Date Approved: August 23, 1988 .Motion made by: Seconded by: Resolution submitted for Council action by: • RESOLUTION NO. 8855 RESOLUTION TO ENDORSE AND SUPPORT EFFORTS TO CO -HOST 1991 STATE AMATEUR BASEBALL TOURNAMENT BE IT RESOLVED, that the City Council of the City of Hutchinson does hereby endorse and support the efforts of the Board of Directors of the Hutchinson Travelers Baseball Association and requests the Minnesota Amateur Baseball Association Board to act favorably on the bid of the Cities of Hutchinson and Arlington to co -host the 1991 State Amateur Baseball Tourna- ment. Adopted by the City Council this 23rd day of August, 1988. • ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor 17_ i 1] 1J (612) 587 -5151 ITY OF HUTCHINSON LASHING TON AVENUE WEST :HLNSON, MINN 55350 M E M 0 DATE: August 15th, 1988 TO: Mayor and City Council FROM: Director of Engineering RE: Proposed Subdivision Agreement for Wagner Development Corporation Plat Submitted herewith, is the referenced Subdivision Agreement which has been transmitted to the City Attorney and staff for review and approval. The Agreement was prepared with the consideration that development of the entire subdivision will require ten years, more or less, depending on economic and developmental variables and, consequently, that a fair and equitable means of allocating both deferred assessments and assessments for new improvements must be determined and documented. The document has been revised from that previously submitted to provide that all deferred assessments will be activated on or before five years after the date of the Subdivision Agreement. Deferred assessments to the plat are for 1970 storm sewer construction, which totals about $4I,200.00 in principal for the entire plat, and for 1987 sanitary sewer construction in the principal amount of $24,786.00. Approval of the document is requested so that we may proceed with obtaining signatures. EA/pv attachment Respectfully submitted, LOoLm" EugenegAnderson Director of Engineering V �Q� (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O DATE: August 15th, 1988 710: Gary D. Plotz, City Administrator Ken Merrill, Finance Director Jim Marka, Building official Barry Anderson, City Attorney FROM: Eugene Anderson, Director of Engineering RE: Revised Proposed Subdivision Agreement for Wagner Development Corporation Plat A copy of the revised Subdivision Agreement is attached for your review and comment. It has been submitted to the property owner for approval on August 12th, and will be placed on the Council Agenda for the August 23rd meeting. My memorandum dated August 1st, is still pertinent, except that the agreement now stipulates that all deferred assessments will be activated not later than five years after the date of the agreement. Other changes are pursuant to Marlow Preibe's letter dated August 6th, also attached. Specifically, the revisions are to paragraphs 5, 6, 8.III.g., paragraph 10 is completely new, the previous paragraphs 10 through 15 are now paragraphs 11 through 16, and paragraph 16 has been changed. If Sou have any comments or concerns relative to the revised document, please contact me. L4?01c"" Euge a Anderson Director of Engineering EA /pv attachment CC: Mayor and City Council E u t3r (612) 587.5151 H CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 August 12th, 1988 Mr. 6 Mrs. Deforest Wagner Mr. Marlow V. Priebe 1716 Colfax Avenue South 2400 W. 91st St., Apt. 204 Minneapolis, MN 55403 Bloomington, MN 55431 Dear Mr. 6 Mrs. Wagner and Mr. Priebe: Enclosed is a copy of the proposed Subdivision Agreement for the Wagner Development Corporation Plat. The agreement has been revised from that previously submitted to you based on the recommendations contained in Marlow's letter dated August 6th, also enclosed. Specifically, revisions were made to paragraphs 5, 6, 8.III.g., paragraph 10 is entirely new, the previous paragraphs 10 through 15 are now paragraphs 11 through 16, and paragraph 16 has been changed. Also, note that the target date for activating all deferred assessments has been altered in paragraphs 5 and 6 so that it is stipulated that such assessments would now be activated within 5 years after the date of the Subdivision Agreement. Please consider the content of the 4evis*d,dW0ftRtVand if you have any suggested further chanmes, please contact me. The new document will be dented tp.the Citij Council fbr-&Vtj3n on August 23rd and if it is approved, additional copies will be submitted to you for signature. EAlpv enc. CC: Mayor and City Council v \_J Sincerely, CITY OF HUTCHINSON jennrAIX�rscj Director of Engineering SUBDIVISION AGREEMENT WAGNER DEVELOPMENT CORPORATION PLAT CITY OF HUTCHINSON, MINNESOTA • THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between Wagner Development Corporation, a corporation in the State of Minnesota, Deforest Wagner and Alma Jean Wagner, husband and wife, respectively its President and Vice- President, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of part of the Northeast Quarter of the Southwest Quarter of Section 1 and part of the Southeast Quarter of the Southwest Quarter of Section 1, all in Township 116 North, Range 30 West, and also of part of Lot 93, Lynn Addition to Hutchinson, Minnesota, all of which is located in the City of Hutchinson, McLeod County, Minnesota, and; WHEREAS, City Ordinance No. 464 and 466 require subdividers to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. It is understood and agreed that the following improvements in the designated locations on or adjacent to the subdivision have been is completed by the City to date and that the subdivision has paid its prorated share, if any, of the cost therefor incurred by the City: A. Sanitary Sewer on Dale Street adjacent to Lots 9 and 10, Block 9, and Lot 19, Block 10. B. Water Main on Dale Street adjacent to Lots 9 and 10, Block 9, and Lot 19, Block 10; on Kay Street from the north line of the subdivision to Goebel Street; and on Goebel Street from Kay Street to the west line of the subdivision. 2. It is understood and agreed that any and all costs associated with extending sanitary sewer and water services to the property line of any lots or portions thereof in the subdivision for the utilities described in Paragraph 1, will be paid by the Subdivider. 3. A. It is understood and agreed that storm sewer and appurtenances have been installed on Kay Street from the north line of the subdivision to Eighth Avenue Southwest, on Eighth Avenue Southwest from Kay Street to Dale Street, on Dale Street adjacent to Lots 9 and 10, Block 9, and on Goebel Street from Kay Street to the west line of the subdivision. It is further understood and agreed that the deferred assessment for the aforedescribed storm sewer, which assessment is in conjunction with Roll No. 35, adopted September 289 1970, has a principal • rate of $0.026 per square foot of raw land in the subdivision, said raw land being equivalent to 1,563,320 square feet in area, and an interest rate of 6.50% for the life of the improvement bond (10 years). It is mutually agreed that the interest rate, after the bond has expired, shall be 5.00% per annum for the SUBDIVISION AGREEMENT WAGNER DEVELOPMENT CORPORATION PLAT PAGE 2 period of time following said expiration. B. It is understood and agreed that, in conjunction with Assessment Roll No. 60., part of the subdivision, the area of which is 63,725 square feet, was assessed for 1969 southwest trunk storm sewer improvements in the amount of %1,911.75, and that the Subdivider has paid said assessment. 4. It is understood and agreed that sanitary sewer, lift station, and appurtenances have been installed on Eighth Avenue Southwest from Dale Street to approximately 150 feet west of Wagner Street, that the deferred assessment, in accordance with Assessment Roll No. 230, adopted May 12, 1987, has a principal amount of %249786.00, and that the interest rate for the life of the improvement bond (10 years) is 6.63% per annum. It is mutually agreed that, in the event that a balance of the principal deferred assessment remains to be activated after the bond has expired, the interest rate shall be 5.00% per annum for the period of time following said expiration. 5. It is understood and agreed that, when any future improvement(s) hereinafter described is /are initiated, whether on the entire subdivision or on a portion or portions thereof, whether by the City through adopting assessments therefor or by the subdivider by requesting an excavation permit therefor (as required by City Ordinance), the deferred assessments described in Paragraph 3.A. will be activated in whole or in part, the amount of the assessment and the area to which the assessment will be allocated being as subsequently stipulated in this Paragraph. Furthermore, it is understood and agreed that the lot(s) for which the above- described assessment is activated will receive a credit pursuant to the assessment described in paragraph 3. B., the determination of the credit and the area to which the credit will be allocated being as subsequently stipulated in this paragraph. Total Assessable Area = 1,563,320 square feet Total Assessable Units = 95(lots) +2(outlots) +12(park) = 109 units Square Feet Per Unit = 1,5639320 - 109 = 14,342.38532 square feet per unit Credit Area = 63,725 square feet Total Credit Units = 93(lots) Square Feet Credit Per Unit = 63,725 - 93 = 685.21505 square feet per unit Principal Assessment Amount Per %0.026 per square foot = $372.902 follows: Outlot A - 1 unit Outlot B - 1 unit Unit = 14,342.38532 square feet x per unit to be assessed as • • • SUBDIVISION AGREEMENT WAGNER DEVELOPMENT CORPORATION PLAT • PAGE 3 Park - 12 unite Lot 129 Block 8 - 1 unit Lot 6, Block 9 - 1 unit Principal Assessment Amount Per Unit for lots receiving a credit = (14,342.38532 - 685.21505) square feet per unit x $0.026 per square foot = $355.086 per unit to be assessed as follows: Lots 1 and 2. Block 1 - 1 unit per lot Lots 1 and 2, Block 2 - 1 unit per lot Lots 1 and 2, Block 3 - 1 unit per lot Lots 1 and 2. Block 4 - 1 unit per lot Lot 1, Block 5 - 1 unit Lots 1 through 8, Block 6 - 1 unit per lot Lots 1 through 23, Block 7 - 1 unit per lot Lots 1 through 119 Block 8 - 1 unit per lot Lots 13 through 17, Block 8 - 1 unit per lot Lots 1 through 5, Block 9 - 1 unit per lot Lots 7 through 10, Block 9 - 1 unit per lot Lots 1 through 199 Block 10 - 1 unit per lot Lots 1 through 9, Block 11 - 1 unit per lot It is mutually agreed that the amount of the activated assessment will be determined by adding to the principal assessment amount 6.50% interest per annum beginning October 1, 1970, and computed for • 10 years thereafter, after which 5.00% interest per annum will be added to the principal assessment amount computed to the date that the assessment is activated as hereinbefore described. The assessment amount thus determined, it is mutually agreed and understood that the assessment amount will be activated and allocated as hereinbefore described to lots abutting the aforesaid initial improvements, (except that a platted lot will be assessed only once for the deferred assessment plus interest described in Paragraph 3. a., and will receive a credit only once for the assessment levied and paid as described in Paragraph 3.B.) and to the park when any portion thereof abuts an improvement. In the event that only a portion of the park abuts an initial improvement, it is mutually agreed that the 12 assessable units will be prorated according to park frontage on Goebel Street abutting said initial improvement so that when improvements have been initiated adjacent to the entire park frontage, the activated assessment to the park will total 12 assessable units, no individual park unit being assessed more than once. It is mutually agreed that the method of activating deferred assessments described in Paragraph 3. A., of calculating interest, of determining erdeit for previously levied assessments that were paid as described in Paragraph 3. B., and of allocating assessments to the subdivision as aforedescribed, is fair and equitable. It is further understood and agreed that, in the event that all improvements have not been initiated on or before 5 years after the date of this Agreement, any and all unallocated • deferred assessments will be activated on that date and allocated to the remainder of the subdivision for which said deferred assessments were not previously activated. SUBDIVISION AGREEMENT WAGNER DEBELOPMENT CORPORATION PLAT PAGE 4 • 6. It is understood and agreed that, when any future improvement(s) hereinafter described is /are initiated, whether on the entire subdivision or on a portion or portions thereof, whether by the City through adopting assessments therefor or by the subdivider by requesting an excavation permit therefor (as required by City Ordinance), the deferred assessments described in Paragraph 4 will be activated in whole or in part, the amount of the assessment and the area to which the assessment will be allocated being as subsequently stipulated in this Paragraph. It is understood and agreed that of the deferred assessment described in Paragraph 4, the principal amount of $9,750.00 will be allocated to the following lots: Lot 1, Block 1, Lots 1 through 8, Block 6, Outlot A, Lots 1 through 15, Block 7, Lots 1 through 13, Block 10, Lots 1 through 9. Block 11. Total Assessable Units = 46(lots) +1(outlot) = 47 Units Principal Assessment Amount for Outlot A (1 unit)= #205.00 Principal Assessment Amount Per Unit for the remainder of the above - described lots (46 lots) = $207.50 Per Unit It is further understood and agreed that of the deferred assessment • described in Paragraph 4, the principal amount of $15,036.00 will be allocated as follows: Principal Assessment Amount Per Unit for the following described lots (34 units) _ $366.73 per unit to be assessed to: Lot 2, Block 3, Lot 1, Block 49 Lots 16 through 23, Block 7, Lots 1 through 16, Block 8, and Lots 2 through 9, Block 9, Principal Assessment Amount Per Unit for the following described lots (7 units) = $366.74 Per Unit, to be assessed to: Outlot B, and Lots 14 through 19, Block 10. It is mutually agreed that the aforedescribed principal assessment amounts will be activated and assessed, including interest, to lots abutting the aforesaid intitial improvements, except that a platted lot will be assessed only once for the deferred assessment plus interest described in Paragraph 4. It is understood and agreed that to the activated principal-amount will be added interest at the annual rate of 6.63% beginning October 1, 1987 and terminating on • the date the assessment is activated as hereinbefore described. It is mutually agreed that the method of activating deferred assessments described in Paragraph 4, of calculating interest, and of allocating assessments to the subdivision as aforedescribed is SUBDIVISION AGRBBEMENT WAGNER DEVELOPMENT CORPORATION PLAT • PAGE 5 fair and equitable. It is understood and agreed that, in the event that all improvements have not been initiated on or before 5 years after the date of this Agreement, any and all unallocated deferred assessments will be activated on that date and allocated in accordance with the foregoing. 7. It is understood and agreed that the Subdivider, and the heirs, representatives, assigns, and sucessors of the Subdivider, approves the activating of the deferred assessments and the reallocation of assessments as hereinbefore described in Paragraphs 3, 49 5, and 6, and all rights are hereby waived to a public hearing and appeal of the cost of same. 8. It is understood and agreed that the Subdivider hereby petitions the City for the following improvements on the locations hereinafter designated: A. Sanitary Sewer and Service Leads B. Water Main and Service Leads C. Storm Sewer D. Street Grading • E. Aggregate Base F. Curb and Gutter G. Surfacing It is understood and agreed that said improvements will be constructed under several contracts beginning in 1988 or later, as deemed feasible by the Subdivider and the City. It is understood and agreed that the aforesaid improvements shall be constructed on the following locations and that the costs incurred therefor shall be assessed as follows: I. Water Main and Service Leads, Street Grading, Aggregate Base, Curb and Gutter. Surfacing and Appurtenances on all or any portion of: a) Graham Street from the north line of the subdivision to Eighth Avenue Southwest - assess the cost in equal amounts to Lot 2, Block 4; Lot 1, Block 5; Lots 9 through 17, Block 8; Lots 1 through 9, Block 9; Lots 18 and 19, Block 10; and Outlot B. b) Goebel Street from the east line of the subdivision to the west line of Lot 17, Block 8 - assess two - thirds of the cost in equal • amounts to the aforedescribed lots in B.I.a., and assess one - third of the cost as follows: - one unit to Lot 2, Block 29 - one unit to Lot 1, Block 39 - twelve units to the park abutting Goebel Street. SUBDIVISION AGREEMENT WAGNER DEVELOPMENT CORPORATION PLAT PAGE 6 • c) Eighth Avenue Southwest from Dale Street to the west line of Lot 18, Block 10 - assess two - thirds of the cost in equal amounts to the aforedescribed lots in 8.I.a., and assess one -third of the cost in equal amounts to Lot 1, Block 4; Lot 20 Block 3; Lots 1 through 8, Block 8; Lots 16 through 239 Block 7; and Lots 15 through 17, Block 10. d) Wagner Street from the north line of the subdivision to Eighth Avenue Southwest - assess the cost in equal amounts to Lot 1, Block 4; Lot 2, Block 3; Lots 1 through 89 Block 8; Lots 16 through 23, Block 7; and Lots 15 through 17, Block 10. e) Goebel Street from the west line of Lot 17, Block 8 to the west line of Lot 2, Block 3 - assess one -half of the cost in equal amounts to the aforedescribed lots in 8.I.d.0 and assess one- half of the cost as follows: - one unit to Lot 2, Block 2, - one unit to Lot 1, Block 39 - twelve units to the park abutting Goebel Street. f) Eighth Avenue Southwest from the west line of Lot 180 Block 10 to the west line of Lot 16, Block 7 - assess one -half of the cost in equal amounts to the aforedescribed lots in 8.I.d; and assess eighty percent of the cost in equal amounts to Outlot A; Lots 1 throught 13, Block 10; and Lots 4 through 9, Block 11; • and assess twenty percent of the cost in equal amounts to Lots 9 through 159 Block 7; Lot 149 Block 10; and Lots 1 through 3, Block 11. g) Goebel Street from the west line of Lot 2, Block 3 to the east line of Lot 1, Block 7; and Larson Street from the north line of the subdivision to Goebel Street - assess the cost as follows: - one unit to Lot 2, Block 2, - one unit to Lot 1, Block 3, - twelve units to the park abutting Goebel Street. h) Goebel Street from the east line of Lot 11 Block 7 to Bay Street - assess one - fourth of the cost in equal amounts to Lots 1 and 2, Block 1; Lot 1, Block 2; Lots 1 through 8, Block 6; and Lots 1 through 8, Block 7; and assess three - fourths of the cost as follows: - one unit to Lot 2, Block 2, - one unit to Lot 1, Block 3, - twelve units to the park abutting Goebel Street. i) Eighth Avenue Southwest from the west line of Lot 16, Block 7 to Bay Street, and Ray Court from Eighth Avenue Southwest to the cul -de -sac - assess the cost in equal amounts to Lots 9 through 15, Block 7; Lot 14, Block 10; and Lots 1 through 39 Block 11. J) Ray Street from the north line of the subdivision to Eighth • Avenue Southwest, and Goebel Street from Ray Street to the west line of the subdivision - assess the cost in equal amounts to Lots 1 and 2. Block 1; Lot 1, Block 2; Lots 1 through 8, Block SUBDIVISION AGREEMENT WAGNER DEVELOPMENT CORPORATION PLAT • PAGE 7 6; and Lots 1 through 8, Block 7. k) Ray Street south of Eighth Avenue Southwest - assess the cost in equal amounts to Outlot A; Lots 1 through 13, Block 10; and Lots 4 through 99 Block 11. II. Street Grading, Aggregate Base, Curb and Gutter, Surfacing and Appurtenances on all or any portion of: a) Dale Street adjacent to Lot 9, Block 9 - the total cost of the improvement that is assessable to the subdivision shall be - assessed one -third in equal amounts to the aforedescribed lots in B.I.d.; and two- thirds in equal amounts to the aforedescribed lots in B.I.a.. b) Dale Street adjacent to Lot 10, Block 9 - the total cost of the improvement that is assessable to the subdivision shall be assessed to Lot 10, Block 9. III. Sanitary Sewer and Service Leads and Appurtenances on all or any portion of: a) Goebel Street from the east line of the subdivision to the west • line of Lot 17, Block 8; Graham Street from the north line of the subdivision to Eighth Avenue Southwest; and Eighth Avenue Southwest from Dale Street to the west line of Lot 18, Block 9 - assess the cost in equal amounts to the aforedescribed lots in B.I.a.. b) Wagner Street from the north line of the subdivision to Eighth Avenue Southwest; Goebel Street from the west line of Lot 17, Block 8 to the west line of Lot 2, Block 3; and Eighth Avenue Southwest from the west line of Lot 18, Block 10 to the west line of Lot 16, Block 7 - assess the cost in equal amounts to Lot 2, Block 3; Lot 1, Block 4; Lots 16 through 23, Block 7; Lots 1 through 8, Block 8; and Lots 14 through 17, Block 10. c) Goebel Street from the west line of Lot 2, Block 3 to the east line of Lot 1, Block 7; and Larson Street from the north line of the subdivision to Goebel Street - assess the cost as follows: - one unit to Lot 2, Block 29 - one unit to Lot 1, Block 39 - two units to the park abutting Goebel Street. d) Kay Street from the north line of the subdivision to Eighth Avenue Southwest; and Goebel Street from the east line of Lot 1, Block 7 to the west line of the subdivision - assess the cost in equal amounts to the aforedescribed lots in S.I.J. • e) Eighth Avenue Southwest from the west line of Lot 16, Block 79 to Kay Street; and Kay Court from Eighth Avenue Southwest to the cul -de -sac - assess the cost in equal amounts to Lots 9 through 15, Block 7; and Lots 1 through 3, Block 11. SUBDIVISION AGREEMENT WAGNER DEVELOPMENT CORPORATION PLAT PAGE 8 • f) Bay Street south of Eighth Avenue Southwest - assess the cost in equal amounts to the aforedescribed lots in 8.I.k. g) Outlot A from the existing lift station to Ray Street - assess ten percent of the cost in equal amounts to the aforedescribed lots in 8.III.e.; assess forty percent of the cost in equal amounts to the aforedescribed lots in 8.I.k.; and assess fifty percent of the cost in equal amounts to the aforedescribed lots in 8.I.j. IV. Storm Sewer and Appurtenances on and /or adjacent to all or any portion of: a) Goebel Street from the east line of the subdivision to the west line of Lot 17, Block 8; Graham Street from the north line of the subdivision to Eighth Avenue Southwest; and Eighth Avenue Southwest from Dale Street to the west line of Lot 18, Block 9 - assess eighty -five percent of the cost in equal amounts to the aforedescribed lots in 8.I.a., and assess fifteen percent of the coat in equal amounts to the aforedescribed lots in 8.I.d. b) Wagner Street from the north line of the subdivision to Eighth Avenue Southwest; Goebel Street from the west line of Lot 17, Block 8 to the west line of Lot 2, Block 3; and Eighth Avenue Southwest from the west line of Lot 18, Block 10 to the west • line of Lot 16, Block 7 - assess eighty -five percent of the cost in equal amounts to the aforedescribed lots in 8.I.d.; and fifteen percent of the cost in equal amounts to the aforede- scribed lots and proportions in 8.I.g. a) Goebel Street from the west line of Lot 2, Block 3 to the east line of Lot 1, Block 7; and Larson Street from the north line of the subdivision to Goebel Street - assess the cost as follows: - one unit to Lot 2, Block 2, - one unit to Lot 1, Block 3, - two units to the park abutting Goebel Street. d) Hay Street from the north line of the subdivision to Eighth Avenue Southwest; and Goebel Street from the east line of Lot 1, Block 7 to the west line of the subdivision - assess the cost in equal amounts to the aforedescribed lots in 8.I.j. e) Eighth Avenue Southwest from the west line of Lot 16, Block 7, to Hay Street; and Hay Court from Eighth Avenue Southwest to the cul -de -sac - assess the cost in equal amounts to the aforede- scribed lots in 8.I.1. f) Hay Street south of Eighth Avenue Southwest - assess fifty -five percent of the cost in equal amounts to the aforedescribed lots in 8.I.k.; thirty percent of the cost in equal amounts to the • aforedescribed lots in 8.I.1.; and fifteen percent of the cost in equal amounts to the aforedescribed lots in 8.I.j. The Subdivider waives all rights to public hearings and appeal for SUBDIVISION AGREEMENT WAGNER DEVELOPMENT CORPORATION PLAT • PAGE 9 the costs of the improvements. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivider. It is mutually agreed that the method of allocating assessments to the subdivision as herein provided in Paragraph 8 is fair and equitable. 9. In the event that the Subdivider wishes to install some or all of the improvements enumerated in Paragraph 8, it is understood and agreed that said improvements will be accomplished by, and at the sole expense of, the Subdivider. Prior to beginning construction of any particular improvement, the Subdivider will have plans and specifications for the improvement(s) prepared by a registered professional engineer under the laws of the State of Minnesota. Said plans and specifications shall be approved by the City and by necessary State agencies, i.e. Minnesota Pollution Control Agency for sanitary sewer and Minnesota Department of Health for water mains, prior to beginning construction. It is further understood and agreed that the Subdivider will retain the services of a registered professional engineer under laws of the State of Minnesota, to continually inspect the work to assure • compliance with plans and specifications, to obtain as- constructed information, to perform quality control testing including density tests as required by the City and /or State agencies, and to inform the City on a weekly basis of construction progress and testing results. Following completion of each particular improvement, the Subdivider shall certify to the City that the improvement has been completed in accordance with the plans and specifications, and that the required tests have been performed with satisfactory results. As -built drawings of the improvements will be furnished to the City. It is further understood and agreed that all improvements installed by the Subdivider will be subject to inspection by the City. After receipt of as -built drawings of the improvements by the City, the City will perform final inspection of the improvements and will furnish a written statement to the Subdivider, of the City's acceptance of said improvements as part of the City's system. Any corrections to the improvements found necessary by the City, shall be done by and at the sole expense of the Subdivider before the aforesaid acceptance is made. It is understood and agreed that the contractor(s) and all subcon- tractors installing the improvements will be experienced at constructing the particular improvement for which said contractor or subcontractor is retained. A statement to that effect, together with references and a description and location of previous construction projects performed by said contractor(s) and aubcon- • tractors shall be provided to the City prior to awarding a contract and beginning construction. It is understood and agreed that no Building Permit will be issued in the platted area until sewer and water main and storm sewers are SUBDIVISION AGREEMENT WAGNER DEVELOPMENT CORPORATION PLAT PAGE 10 • designed, approved and the contract for installation awarded with a satisfactory completion date. No building shall be occupied in the platted area until provided with sanitary sewer, water service and storm sewer and until the street is graveled and such graveling accepted as adequate by the City Engineer to serve the building. The occupancy of a building in violation of this section shall not relieve the Subdivider of any responsibility for street improvement. The transfer of property in the plat from the original Subdivider to other parties shall not relieve the Subdivider of his responsibility for initial street work as defined herein. 10. It is understood and agreed that the park on the south side of Goebel Street and Outlot A will be dedicated to the City as a parkland contribution, and that the Subdivider will provide the City a warranty deed therefor. It is further understood and agreed that the Subdivider will make a cash contribution to the City in the amount of $334.80, said park contributions being for one dwelling unit per lot. Charges for additional dwelling units per lot will be due at the time a Building Permit is issued and the cost will be according to the City park contribution ordinance for additional units at the time said permit is issued. 11. It is understood and agreed that, prior to the installation of electrical and gas utilities and appurtenances in the platted easements, the Subdivider will clear any trees and /or debris and • grade the easements to within 6" of finish grade. 12. It is understood and agreed that to enhance, perpetuate, and propagate our urban tree population, the City will furnish and plant trees in the boulevard adjacent to each lot in the Subdivision. The number and species of trees will be determined by the Tree Board. Trees will be planted only subsequent to a dwelling occupying the lot and the establishment of all final soil grades. The City will replace any tree which dies within one year of planting. 13. It is understood and agreed that the Subdivider will provide the City with reflectorized street name signs, mounting posts, and mounting brackets for all intersections within the subdivision, including the intersection of Dale Street and Eighth Avenue Southwest. The signs and appurtenances shall be of the materials, color, size, and type determined by the City Maintenance Operations Supervisor, and the aforedescribed materials shall be delivered to said City Maintenance Operations Supervisor prior to the completion of grading and aggregate base construction for the Subdivision. The City will install the street name sign at the intersection. 14. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 15. It is understood and agreed that it is the responsibility of the • City to record this agreement at the County Recorder's Office subsequent to execution by the parties hereto, and that the Subdivider will pay to the City $11.00 for the recording fee prior L SUBDIVISION AGREEMENT WAGNER DEVELOPMENT CORPORATION PLAT FAGS 11 to signing of the Final Plat by City Officials. IN WITNESS THEREOF, said Wagner Development Corporation, a corporation in the State of Minnesota, Deforest Wagner and Alma Jean Wagner, husband and wife, respectively its President and Vice - President, have hereunto set their hands this day of , 19_ SIGNED: WAGNER DEVELOPMENT CORPORATION Deforest Wagner, Its President Alma Jean Wagner, Its Vice- President STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this day of , 19_9 by Wagner Development Corporation, Deforest Wagner and Alma Jean Wagner, husband and wife, respectively its President and Vice - President. Notary Public, County, Minnesota My Commission Expires Approved by the City Council on the _ day of 19_. CITY OF HUTCHINSON Paul L. Ackland, Its Mayor Gary D. Plotz, Its City Administrator STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this day of , 19_0 by Paul L. Ackland, Mayor and Gary D. Plotz, City Administrator for the City of Hutchinson. Notary Public, County, Minnesota My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: Eugene Anderson, Director of Engineering City of Hutchinson • 37 Washington Avenue West Hutchinson, MN 55350 Telephone: (612) 587 -5151, Ext. 208 DAVID D. ARNOLD CHARLES R. CARMICHAEL GARY D. WDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOOE CHARLES L. NAIL, JR. LAURA E. FRETLAND DAVID A. BRUEOGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS August 16, 1988 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz Hutchinson City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Santelman's Addition Our File No. 3188 -88 -0069 Dear Gary: This letter will serve as a report of is and his attorney, R. J. McGraw. The August 12, 1988, at which time there cerning the status of the dispute. 0 5881 CEDAR LANE ROAD MINNEAPOLIS, MINNESOTA 58410 (812) 545 -9000 MN TOLL FREE 800- 343 -4545 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (el2)389 -2214 4 << AUG1988 RECEIVED BY my meeting with Ken Santelman meeting was held on Friday, was extensive discussion con- I am attaching and marking as Exhibit "1" to this letter a copy of Santelman's Addition as filed for record in the office of the Countv Recorder in 1980. Attached as Exhibit "2" is a plat drawing of Santelman's Second Addition which was prepared in 1987. Attached as Exhibit "3" is the Subdivision Agreement for Santelman's Addition. Finally, attached as Exhibit "4" is a cover letter sent by R.J. McGraw on July 9, 1980. A review of all of these documents is essential to understand the status of this matter. As you are aware, the City has begun improvements to Hilltop Drive for the purpose of opening the road and installing certain utili- ties. These improvements are reflected on Assessment Roll No. 239 which provides for the installation of storm sewer, grading and aggregate base and a principal assessment against Lot 1, Block 1 in the amount of $27,162.99 and an assessment of $22,467.61 against Lot 3, except the east 130 feet of Block 2. Mr. Gary D. Plotz i August 16, 1988 Page 2 Santelman is of the opinion that his agreement with Marlow Priebe was that he would pay assessments as the property became developed and was subdivided. A review of the facts at the meeting reveals that when Santelman's Second Addition was adopted in 1987, the assessments against Block 1 of Santelman's Second Addition were activated, a procedure which is consistent with Santelman's understanding. Santelman's position was expressed in McGraw's letter of July 9, 1980 in which he indicated "there will be no assessments until indi- vidual lots have been subdivided and developed and until such time all assessments for improvements that are already in will be deferred." The subdivision agreement as prepared in 1980 is vague and unclear, but you will note that it does provide for deferral until develop- ment of Lot 1, Block 1 and Lot 3, Block 2. Santelman appears to be taking the position that the installation of Hilltop Road should not be conducted now because of the language in paragraph 3 of the sub- division agreement ( "it is understood and agreed that subsequent to further subdivision or development of Lot 1, Block 1 and Lot 3, Block 2, improvements of Hilltop Drive... will be constructed by the City "). Basically, Santelman is of the opinion is that the Hilltop Drive improvement is of absolutely no benefit to his farm land and that he sees no reason for his payment of the assessment at this time. Significantly, he does not dispute the amount of the assessment or his intention to pay it at such time as the property becomes deve- loped (quite probably by his heirs). The documents appear to generally support Santelman's version of the facts. He has no present plans to develop the property and, in fact, has not been able to find a buyer for it. Therefore, he has no interest in agreeing to activation of the assessments in the next three to five years. I see several possibilities for Council consideration. 1. The current assessment for construction of Hilltop Drive (Assessment Roll No. 239) can be left as is to be paid over E u Mr. Gary D. Plotz August 16, 1988 Page 2 a period of time. Under this scenario, no change would occur to the previous assessments until such time as the property is developed. 2. An agreement could be reached with Santelman in which the City would agree to defer the roadway assessment for either a specified period of time or indefinitely in exchange for specific commitments by Santelman to pay and not object to any of the assessments currently of record. I believe, sub- ject to correction by the Director of Engineering, all of the assessments against the Santelman property were duly made pursuant to Chapter 429 and subsequently deferred, and at the time of the adoption of the appropriate assessment rolls, the property in question was within the City limits. Santelman's position with regard to Hilltop Drive, is that no assessment is appropriate at this time and it should be treated just the same as other improvements to the property and he should be required to pay the assessment as the property is developed. The above is for your information. After reviewing the facts, if you have any questions, do not hesitate to contact me. Thank you. Very truly yours, ARNOLD c OWEL G. r nderson GBA:lm Enclosure C SANTELMAN'S ADDITION HUTCHINSON , MINNESOTA ME Ji _ -... � T.H. N�� •.,•l.. ,.. fD :TRUNK HIGHWAY T — .1000' Eef,o I II e I I II 12 � f fUawff a.E affur[D I I I ^ ' I .O' —• • Y H000'-- e i JV1.lrlr awD D111.4avt [a,l Vt \1S. I • . L0 tlLtu[wTS f(�{ •O a, tat. .I SAt Of lot ♦• »[s V.l[ss GTwt...,t ^ I - s.o.w I I I I I I BLOCK TWO I 36.00 8 _.._31500 - - - - - - - +- . w- w f 1 - HILLTOP -so " • `tD OH, )OE It . [,R. f) •[)l0 y ` •,•y I' +'p1 1, ,•n [ Q •rO 1.10•,{' U), BLOCK ONE I .0 .. ar .Z -t fl •• °= 1�s�so� `1—'SL n. –I {coo :. .. ?as as, - .R . 90.00 t b. Ef . —.— –�UtitfhGi6h— �tQRifIER[r— iiA1tAQ��– e EXHIBIT 1 WE or _ mr e� Q �• e rl; • I :, r I k u'I - L 1 U 'JV 146 N stale in fm Oriontsties of Leis bearing 'Sae is assumed i • denotes vat nrrrmont bud • denotes iron leawment set M Wish by K srsh Wen NM) fwa man of Lot • end utility easements ore &hewn taus• II Santelsanes Second Addition i"? K Sena N tot 8, ' N "'Oo-r —188.00 — - — I I I I T -- _ _ _N I r< I 2 UNPCATTFC. `? 8.00 tar LINDY LANE iiZZ I = b: 2 I O Oi l � al IT Q I J m UNPCATTFC. `? 8.00 tar LINDY LANE iiZZ I = b: 2 EXHIBIT 2 Nr 169 I I I q l Q • G c I I ., 3 I. a i lei ly} Ir z I ii Q ✓r I I � I I 90.2 2 ; y I u -7181_ 10-60- �... _..._ 8•YiT98' East • I- I EXHIBIT 2 Nr 169 CITY OF HUTCHINSON, MINNESOTA This agreement, made and entered into the day and year set forth hereinafter by and between Kenneth E. and Marcella C. Santelman, hereinafter called the "Subdivider" and the City of Hutchinson, a Municipal Corporation in the County McLeod, State of Minnesota, hereinafter called the "City ". WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as Santelman's Addition, which is located in the City of Hutchinson, and WHEREAS, Ordinance No. 464 and 466 requires Subdividers to make certain improvements, NOW THEREFOYE, IT IS HEREBY AGREED AS FOLLOWS: 1. It is understood and agreed that the City will construct the sanitary sewer, watermain and trunk storm sewer improvements on Hilltop Drive and Paul's Road in 1980. 2. It is understood and agreed that the City will defer assessment costs for the improvements listed in paragr"ph 1, until such time as Lot 1, Block 1 and Lot 3, Block 2 is subdivided, or said land is developed and requires service from said improvements. 3. It is understood and agreed that subsequent to further subdivision or development of Lot 1, Block 1 and Lot 3, Block 2, improvements of Hilltop Drive by base, surfacing and curb and gutter will be constructed by the City. 4. It is understood and agreed that base, surfacing and curb and gutter may be installed on Paul's Road prior to further subdivision or development .of Lot 3, Block 2. In that event, assessments for same will be deferred until subdivision or development of said Lot 3. S. It is understood and agreed that the-Parks and Playground Contrihutiun required by City Ordinance shall be considered at the time that further suhdivision of this land is made. 6. This agreement shall be binding upon and extend to the.heirs, rt•prest•n0 .11 ivvs, a ..igiv. aml :.uccessors of the part ic:.. IN WITNESS Tlii'REOF, the parties have hereunto set their hands and seals the day of 1980. CITY OF HirrCHTNSON SUBDrrvl by: byTli i •i/ c_��r —� C� is elt C1L.k Kenneth E. Sa :..elman by: _ by:��'+ifii�✓ G y��7t- Lf_f�-722?t� i s l•:a�or Marcella C. Santelman EXHIBIT 3 �� Y 9 July 9. 1960 Mr. Marlow Priebe ' City Engineer City Hall n 1 Hutchinson, MN 55350 I r u 1( ') Dear Harlow: `. Enclosed is the Subdivision Agreement, Santelman's Addition, City of Hutchinson, Minnesota, signed by the Santelmans. I have enclosed the original and four (4) copies and retained a copy for our files. Once the Agreement is signed by the appropriate City ^_ officials, please return one completely signed copy to our office to retain in our file. I have reviewed with the Santelmans the Agreement and have discussed with then our conversation regarding the same Agreement. _ It is clear to myself and to the Santelmans that this Agreement encompasses the understanding that everyone has had, namely, that - there will be no assessments until individual lots have been sub - 1 divided and developed and until such time all assessments for In- provements that are already in will be deferred. If you have any questions, pleas* contact me. Tours very truly, R. J. McGraw RJH:bw Encs. P. S. We have also obtained the signatures of the Santelmans on the Plat and I will get the other necessary signatures completed and I will see that the Plat is delivered to the County for recording. The recordtng of the Plat will be done prior to the recording of the rut from Santelmans to Riamanns. RIM EXHIBIT 4 �� (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 23, 1988 T0: —Mayor & City Council — ----------- — — — — — — — — — — — — — — — — — FROM: Water Billing Department ------------------------ - - - - -- SUBJECT: — Delinquent water and sewer accounts—for—August — ----------------—--- - - — — — — Attached is a listing of the delinquent water and sewer accounts for the month of August. Recommend water service be discontinued on Monday, August 29, 1988 at Noon. • E Chaffee Ceramics James Deragon Ted Weiby 715 Main St N 540 Monroe St S 855 Oak St N Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 715 Main St N 540 Monroe St S 835 Oak St N 3- 680 - 0715 -151 3- 735 - 0540 -031 3- 765 - 0835 -002 31.66 173.88 140.55 Alvin Baune John Wild 478 Shady Ridge Rd 666 Jefferson St S Hutchinson MN 55350 Hutchinson MN 55350 478 Shady Ridge Rd 666 Jefferson St S • 3- 870 - 0478 -041 1- 570 - 0666 -032 106.16 277.88 CC: Mildred Rasmussen 666 Jefferson St S Hutchinson MN 55350 Kim Elke 418 N Holmcomb Litchfield MN 55355 478 California St 3- 275 -0478 -051 132.51 cc: Leonard Virkus 478 California St Hutchinson MN 55350 50 CL- Todd Anderson 197 Third Av NW Hutchinson MN 55350 197 Third Av NW 3- 040 - 0197 -099 79.72 cc: Dean Dietel 845 2nd Av SE Hutchinson MN 55350 Mark Betker 1220 Eighth Av NW Hutchinson MN 55350 1220 Eighth Av NW 3 -115- 1220 -081 144.04 Quintin Gruis 482 California St Hutchinson MN 55350 482 California St 3- 275 - 0482 -094 69.27 Promises 40.00 9/02 Promises 29.27 9109 Larry Bethke 1000 Hwy 7 W Hutchinson MN 55350 1214 Fairway Av 3- 383 -1214 -011 119.93 cc: L & G Enterprises 305 Main St S Hutchinson MN 55350 Vince Jahner 712 Hilltop Dr Hutchinson MN 55350 712 Hilltop Dr 3- 530 - 0712 -021 322.24 cc: James Schlagel Buffalo Lake MN 55314 Promises payment 8/29 Dennis Mc Cutchen 183 Fourth Av NW Hutchinson MN 55350 183 Fourth Av NW 3- 060 - 0183 -003 88.94 Promises payment 8/26 Miles Willhite 136 11th Av NE Hutchinson MN 136 11th Av NE 3- 130 - 0136 -041 149.81 0 Tim Stevens 535 Fourth Av SE Hutchinson MN 55350 535 Fourth Av SE 3- 065 -0535 -001 93.53 Dave Papke 570 Adams St S 55350 Hutchinson MN 55350 570 Adams St S 3- 210- 0570 -003 38;11 cc: Bernard Rappa 16274 Kesmit Stillwater MN 55082 Promises payment 9/01 James Reilein 481 Clark St Hutchinson MN 55350 481 Clark St 3- 320 - 0481 -052 Promises payment 9/02 Larry Bethke 1000 Hwy 7 W Hutchinson MN 55350 1216 Fairway Av 3- 383 - 1216 -091 113.04 cc: L & G Enterprises 305 Main St S Hutchinson MN 55350 Warren Ekstrom 480 Main St N Hutchinson MN 480 Main St N 3- 680 - 0480 -001 141.75 Randy Heuer 525 Erie St S Hutchinson MN 553 525 Erie St S 3- 380 - 0525 -002 109.64 Inv Real Estate Tr PO Box 24500 Edina MN 55424 455 High St 3- 490 - 0455 -011 907.85 Roy Chaffee 715 Main St N 55350 Hutchinson MN 55350 715 Main St N 3- 680 - 0715 -071 • 94.69 F (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 AUGUST 194 1988 T0v MAYOR & CITY COUNCIL --------- ---------------------- - - - - -- FROMo KEN MERRILL, FINANCE DIRECTOR ----------------------- ---- ---- ---- -- --- --- - --- SUBJECTS LIFE, LTD, AND HEALTH INSURANCE BIDS Bids will be opened on Tuesday afternoon for the life, LTD, and health insurance bids. Bids will be tabulated and a recommendation for the city council will be ready Tuesday evening. Mark Flaten will be preparing the recommendation. Since Burns Manor and the Hutchinson Community Hospital are included in the life and health bids the action may to approve their insurance contingent upon formal approval by their boards. 0 (612)587-5151 ITY OF HUTCHINSON MSHING TON AVENUE WEST WINSON, MINN. 55350 mffm0 DATE: August 17th, 1988 TO: mayor and City Council FROM: Director of Engineering RE: Requested Parking Restrictions on Bradford Street The accompanying letter was submitted by the caretaker of the Southplace Apartments, a 24 unit complex. There is a concern expressed by her, and evidently by some of the tenants, regarding parking on the street in front of sidewalks that lead to their buildings and the obstacle that is created for pedestrians, particularly during winter months. rn addition to the problems the tenants are experiencing, the City will need to perform maintenance work on the street, which was paved in I987, if on- street parking continues. As shown on the attached drawing, the apartment is Zocated on the west side of the street, which is presently a dead end, but which will ultimately be extended. Starting, stopping and turning movements needed to egress the area by the many vehicles that park in front of the apartment have marred the street surface, particularly in the hot weather we are experiencing. Continued rutting will necessitate application of a seal coat and, in the extreme case, a bituminous resurfacing. One solution to both of the aforedescribed problems is to prohibit parking on the west side of the street. There is adequate parking available in the lot to the rear of the apartments. The other solution that would address only the pedestrian problem, is to prohibit parking in front of the sidewalks only. An ordinance for each alternative has been drafted and is attached for consideration by the Council. The former alternative will cost about $34.00 in sign materials, while the latter would cost abour $68.00, so a precedent of signing only at sidewalks could become considerably more expensive should requests such as the accompanying continue to be received. A copy of this memorandum and accompanying documentation has been transmitted to the caretaker of Southplace Apartments. attachments attachments cc: Sherri Winkelman 220 Bradford St. Apt. 212 Hutchinson, MN 55350 Respectfully sub LX -141` F F,ugcne V Anderson Director of Engineering M AUSIM August 11, 1988 CU IF1Yw g ro Southplace Apt. �g2C29Z9Z�b Sherri Winkelman 1220 Bradford 1 212 Hutchinson, MN 55350 Dear Mr. Plots: I am requesting a yellow line in front of the three sidewalks on our street. This past winter I was pregnant and it was very difficult to even get to our door. The snow was high so crossing the lawn was hard too. Plus dangerous for a expecting mother. Well now we are the caretakers and we have heard complaints from some of the tenants, that if there we an emergency and the ambulance or fire department had to come it would be a problem again. Please make my /bring my request before the council so something can be done. I appreciate it very much and thank you for your time. Sincerely, Sherri Winkelman Caretaker ^ �.,/`, L� 41 e 11 9 c. I m N 0: Z m f� Q J 7 Q Orchard tart nrat Additioa ig% CENTURY AVENUE e I 7 i 6 I at 11,111me a law 21% lose « — I: ao =------ - - - - -- —�. 81 ri p �r ii o j 0 or 'I • :.e LU 10 0 U Co j n° �q Q�l J -r- --d -100.00- .. -_- , ..SO( 70'•i 4- 24aoo- 'Wes1 iRLe i NO 3 a PUBLICATION NO. PUBLISHED IN THE HUTCHINSON LEADER ON , ORDINANCE NO. ORDINANCE AMENDING SECTION 715 :20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUBDIVISION NO. 19 THERETO, RELATIVE TO, "PARKING, LOCAL REGULATIONS ". THE CITY OF HUTCHINSON: Section 1. Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, entitled "No Parking Areas" is hereby amended by adding thereto Subdivision No. 19, which shall be as follows: Subd. 19. It shall be unlawful for any firm, person, or corporation to park a motor vehicle or other vehicle on the West side of Bradford Street directly in front of each of the three sidewalks presently Ieading to the dwelling whose current address is 1220 Bradford Street. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its publication. Adopted by the City Council on the 13th day of September, 1988. Paul L. Ackland, Mayor ATTEST: Gary D. Plotz, City Administrator 0 0 9-c. 0 PUBLICATION NO. PUBLISHED IN THE HUTCHINSON LEADER ON , ORDINANCE NO. ORDINANCE AMENDING SECTION 715 :20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUBDIVISION NO. 19 THERETO, RELATIVE TO, "PARKING, LOCAL REGULATIONS ". THE CITY OF HUTCHINSON: Section 1. Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, entitled, "No Parking Areas ", is hereby amended by adding thereto Subdivision No. 19, which shall be as follows: Subd. 19. It shall be unlawful for any firm, person, or corporation to park a motor vehicle or other vehicle on the West side of Bradford Street from a point 380 feet south of the centerline of Century Avenue to a point 640 feet south of the centerline of Century Avenue. • Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its publication. Adopted by the City Council on the 13th day of September, 1988. ATTEST: Gary D. Plotz, City Administrator Paul L. Ackland, Mayor DAVID E. ARNOLD CHARLES R. C&AXICHAEL MICHAEL S. L RON DART D. X.VOMELL STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. HOOF CHARLES L. NAIL, JR. LAURA E. FRETI.AND DAVID A. ERUROOEMANN JOSEPH Y. PAIEMENT JAMES UTLET July 12, 1988 AI?NOLD & ATTORNEYS AT LA 5881 GEDAR "HE Rca MINNEAPOLIS, MINNS (612) 545 -90 MN ToLL FREE Boo - GABLE MGLAW MIN TELECOPIER (612) ,l 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55391 (61.)389-.214 101 PARE PLACE HUTCHINSON, MINNESOTA 55050 (SL2) 551 -9515 �1p��121 *41g�s''i CP> to p�J�ULn1988 0 1`1 N cli Mr. Gary D. Plotz Hutchinson City Administrator 37 Washington Avenue West Hutchinson, MN 55350 RE: Hutchinson Recreational Facility Our File No.: 3188 -87 -0047 t ear Gary: lease place the above - referenced matter on the council agenda for the ast meeting in July. At that time, I intend to ask the council for approval to enter into an agreement with Allied Mechanical Systems of Hutchinson, Inc. to make the repairs outlined in correspondence dated February 5, 1988. For reference purposes, I am including the correspondence of September 16, 1987. I am assuming that Bruce Ericson can be present at the city council meeting to discu`ss�n spe- cific the problem- s iat Have en en oun erect a 3 fhe proposed solu- tion. It is my recommendation that the repair be conducted because it will be necessary for building operation. I am anticipating vigorous disagreement from Korngiebel or Pinske or both as to their respon- sibility for repair expense. Pinske may take the position that the contractor on the job should do the repair work. However, they have not been successful in correcting the problem in the past and I believe it is the position of the parks & recreational department that, for whatever reason, the department has had much greater success dealing with Allied. The repairs will need to be conducted in any event. While it is true that the repair expense will be incurred significantly outside of the warranty period, if I have been advised correctly that notice was rA Mr. Gary D. Plotz July 12, 1988 Page 2 given to the general contractor prior the expiration of the warranty period, it would appear that there is a good chance for reimbursement. Thank you. Best personal regards. Very truly yours, ARNOLD & MCDOWELL gccviV- 4 1lG�� G. B Anderson GB llh Enclosure LJ 340 Michigan futchinson, MN 55350 5.13% OF NUTCHINSON.INC. September 16, 1987 Bruce Ericson Hutchinson Parks & Recreation 900 Harrington Hutchinson, MN 55350 Dear Bruce: Telephone: (612) 587 -7930 I have viewed the job plans, specifications, specification addendum with temperature control section (enclosed), and the actual job in- stallation at the Rec Center facility. Problems with the temperature controls as they now exist, deviations from specifications, and rec- commended changes will be addressed in this letter. Unit S -2 Locker Area: The status panel does not exist. Instead of an interlock with the exhaust fan which starts S -2 and opens the outdoor air damper to setpoint when the exhaust fan starts, the exhaust fan will only start when S -2 happens to be on. There is a mixed air controller with primary control of O.D. /R.A. dampers and the 280 ohms remote poten- tiometer has 1008 override capabilities. Suggested changes for the unit: 1) Eliminate the fan ON/AUTO and HEAT /COOL switching subbase on the thermostat. Then rewire the controls so that continuous fan oparat.ioa with outduur d�per uyeued to the reuuwte eetpoirtt ouuura only when the exhaust fan is running. When the exhaust fan is off, the unit will maintain the temperature at the heat setpoint, cycle the fan on by the plenum fan control (after burner starts) with the outdoor air damper closed. This will allow the timaclock for the exhaust fan or the manual sel- ector to determine system occupied hours. 2) Rewire the potentiometer next to the thermostat so that it has primary control and use the existing mixed air control as a mixed air low limit set at 35 °F with 50% authority. Paint markings on the potentiometer cover to indicate a suggested minimum setpoint of 25% outdoor air. Also paint a marking for a winter operation maximum of 135 ohms to give the mixed air low limit 50% authority. Pkmv* p • H*sWV • Shm A4e1N • Fin pmteedw • Inou$Md pon0 Bruce Ericson Page 2 September 16, 1987 This will keep the amount of outside air brought into the unit within its heating limits. The maximum air temp. rise across the unit is 600F so the mixed air should not be less than 150 -200F. 3) Without doing a lengthy test and balance, verify that the ex- haust fan and S -2 air volumes are approximately correct so that the air temperature rise across the unit and minimum potentiometer set - points are also correct. Cost for above repair - $180.00 Add for burner start -up and check- out along with associated cuntruls - $ 60.00 Unit S -3 Gymnasium: The space thermostat subbase with fan ON /OFF /AUTO and heating ON /OFF does not exist. The economizer (W859C Honeywell) logic is such that if the outdoor air gets above the changeover setpoint, it goes to minimum position. The relief damper on the east and louver is driven by a Barber Coleman MA418 -0 -02 actuator instead of a modulating actuator. In addition it is wired to a set of contacts in the W859C economizer need that are closed when the O.D temp. is above the changeover setpoint and opened when the economizer is in operation (O.D. temperature below changeover setpoint). Thus the relief damper is closed when it should be open and vice versa. These are some of the problems associated with the above findings: 1) The system will run a constant fan only when the thermostat is switched to and demanding cooling unless the plenum fan control is manually switched to ON. 2) Outdoor temperature above the durgeover setpoint or failure of this unnecessary control cause the outdoor air dampers to close to minimum position when,during warm outdoor conditions,maximum outdoor air is desired. 3) Excessive building pressurization along with,inadequate ventilation occurs by not having the relief damper open properly. Bruce Ericson Papa 3 September 16, 1987 Suggested changes for S -3: 1) Install a 7 -day programable T7300 Honeywell thermostat inside a panel in the equipment storage room with a remote sensor in the location of the existing thermostat. Install the necessary isolating relays, transformers, and provide a labeled terminal strip and wiring diagram inside this panel. Wire and program the system to perform the following sequence: Occupied - heating. Fans run continuously. O.D. air damper opens to remote set minimum position for ventilation (8 -108). (Because only a 1S0F temperature rise is avai_ able, tho cover of this potentiometer should be clearly labeled with a winter- time maximum setpoint of 108). Burner cycles on and off to maintain setpoint. Unoccupied - heating. The fan is cycled by the plenum thermo- stat (after burner starts). The outdoor air damper stays closed. Temperature is maintained at the set -back set point. Occupied - cooling. Fan runs continuously. If space temperature • rises above the cooling setpoint the outdoor air damper opens (and the return air damper closes) beyond the minimum ventilation position to maintain 55 F mixed air until the space cooling demand is satisfied. Unoccupied - cooling. If the space temperature rises above the unoccupied cooling setpoint, the blower will start and the O.D. air /R.A. dampers will try to maintain 550F mixed air. Otherwise the blower will be off and the O.D. air damper closed. The maximum cooling unoccupied setpoint is 950F. The system will have the capability of automatically switching from I eal to cool as spaco tempercturc ?_ =ands. 2) Remove the economizer W859C module and install a mixed air controller with remote minimum pot in its place. Relocate the damper motor so that an auxiliary potentiometer can be installed on it. 3) Replace the 2- position actuator which controls the relief damper with a full modulating motor. Control this modulating motor with the auxiliary pot installed on the unit damper motor so that as the S -3 unit outdoor damper opens to 408, the relief air damper begins to open, and at 1008 unit damper open the relief damper is also fully open. 0 Bruce Ericson Page 4 September 16, 1987 4) Add an auxiliary high limit control as back -up for the existing limit. The existing control could fail by loss of its captive fluid so that the blower would not start and the burner would not shut Off. This would destroy a very expensive heat exchanger and could also possibly cause a fire. 5) Without doing an extensive test and balance, verify that the total system airflow is approximately 16,000 CFM for correct temp- erature rise. Also verify that at 100% O.D. air, the blower motor is not overloading. Cost of above repairs and additions - $2,395.00 Add for burner start -up and checkout along with associated controls - $ 60.00 If you see a as SS Y problem with the above sequences of operation or have questions, please call. Sincerely, Allied Mechanical Systems Of Htuchinson, Inc. Hugh F ter Manager, Service Dept. HF /cll 0 r� u .40 Michigan ,utcMnson, MN 55350 0 February 5, 1988 City of Hutchinson 37 Washington Ave. Hutchinson, MN 55350 OF 14UTCHINSON.INC. Telephone: (612) 587 -7930 Re: Reo. Center Controls installed as required to have S -1 perform the following sequence of operation: occupied: The blower runs continuously. The outside air damper opens to the setting of the remote potentiometer. An averaging mixed air control will override the potentiometer to limit the mixed air temperature to no lower than 600F. The burner cycles under control of the heating thermostat. . Unoccupied: The blower is brought on by the plenum fan control after being warmed by the burner. The outside air damper stays closed. The burner cycles under control of the heating thermostat. Occupied and unoccupied modes of operation will be determined by whether or not a key light switching circuit breaker is on or off. The relief damper will open completely when the outdoor air damper blades are 408 or more open. At all other times, it will be closed. A second auxiliary limit control will be added in series with the existing limit. If the plenum temperature exceeds the control setpoint, the burner will shut off and manual reset of the control will be required. A complete new wiring schematic will be drawn and provided to the owner to facilitate future service. Cost for above - $1,130.00. sincerely, Allied Mechanical systems of Hutchinson, Inc. -Hugh Foster Service Dept. HF /cll Manager PlumbuV • Has" • show WW • Fire Protection • Indus" Ppwq /i w 0 AnNOLD & MCDOWELL ATI'onwEYs AT LAw 5881 GEDAE LEa ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE boo - 343.4545 GAaLE MGLAW MINNEAPOLIS TELECOPIER (612)546 -1793 July 12, 1988 3" E.J. Pinsky "* Builders, Inc. Gaylord_ MN 55334 Jo { orngiebel Ko iebel Architects 4� st Washington Avenue tchinson, MN 55350 ax YRE: Hutchinson Recreational Facility our File No.: 3188 -87 -0047 Gentlemen: 501 SOUTH POORTE STREET PRINCETON. MIM SSOTA 55371 (612) 306.2214 101 PARE PECE HDTCHINSON. MINNESOTA 55350 (612) 567 -nm As you know this office serves, among its other clients, the City of Hutchinson as City Attorney. I am writing to each of you, as the architect and general contractor respectively, concerning problems with the heater unit for the recreation center. The history of problems with the heater unit. is well known by all con- cerned. The contractor on the job, Krasen Plumbing & Heating Company, made several trips to the site to correct problems which have been present almost from the start of building operations. These efforts to correct the problem have not been successful. The City has now elected to seek outside assistance. I am enclosing a letter from Allied Mechanical Systems dated September 16, 1987 and a follow -up letter dated February 5, 1988, which are self - explanatory. This letter is to advise you that the City of Hutchinson intends to retain Allied Mechanical to correct the problem as outlined in the enclosed correspondence. You should also be aware that the City will seek reimbursement for the expense of making the repair since the problem is either a design defect, an installation defect or both but in any event, not due to ordinary wear and tear. DAVID E. ARNOLD OHARLES E. CARXICHAEL MICHAEL E. LSSARON GARY D. )NDOWELL STEVEN A. "DENSON O. HARRY ANDERSON STEVEN S. NOOK CRARLES L NAIL. JR. "UNA E. PRETEND DAVID A. SRO'EOOKMANN JOSEPH M. PAIaMENT JAMES VTLET 0 AnNOLD & MCDOWELL ATI'onwEYs AT LAw 5881 GEDAE LEa ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE boo - 343.4545 GAaLE MGLAW MINNEAPOLIS TELECOPIER (612)546 -1793 July 12, 1988 3" E.J. Pinsky "* Builders, Inc. Gaylord_ MN 55334 Jo { orngiebel Ko iebel Architects 4� st Washington Avenue tchinson, MN 55350 ax YRE: Hutchinson Recreational Facility our File No.: 3188 -87 -0047 Gentlemen: 501 SOUTH POORTE STREET PRINCETON. MIM SSOTA 55371 (612) 306.2214 101 PARE PECE HDTCHINSON. MINNESOTA 55350 (612) 567 -nm As you know this office serves, among its other clients, the City of Hutchinson as City Attorney. I am writing to each of you, as the architect and general contractor respectively, concerning problems with the heater unit for the recreation center. The history of problems with the heater unit. is well known by all con- cerned. The contractor on the job, Krasen Plumbing & Heating Company, made several trips to the site to correct problems which have been present almost from the start of building operations. These efforts to correct the problem have not been successful. The City has now elected to seek outside assistance. I am enclosing a letter from Allied Mechanical Systems dated September 16, 1987 and a follow -up letter dated February 5, 1988, which are self - explanatory. This letter is to advise you that the City of Hutchinson intends to retain Allied Mechanical to correct the problem as outlined in the enclosed correspondence. You should also be aware that the City will seek reimbursement for the expense of making the repair since the problem is either a design defect, an installation defect or both but in any event, not due to ordinary wear and tear. E.J. Pinske John Rorngiebel July 12, 1988 Page 2 Repair work will commence on or after August 1, 1988. If you have questions or problems with the proposed solutions, or with the City's claim for reimbursement, you should get in contact with our office prior to August 1, 1988. Thank you. very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA /llh cc: Bruce Ericson J (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 8th, 1988 TO: Gary D. P1otz, City Administrator FROM: Eugene Anderson, Director of Engineering RE: Assessment Agreement with John Rydning Attaced are three copies of the referenced assessment agreement pertaining to a parcel of property on 4th Avenue Southwest. At the assessment hearing held on May 24th, Mr. Rydning requested of the City Council that the assessment to his property be deleted to avoid problems with his purchase of the property. Subsequently, the agreement was prepared, approved by the City Attorney, and signed by the Rydnings's. Please sign, and obtain the Mayor's signature on all copies and return them to me for distribution. Thank you. EA/pv attachment LXTL0q-GV&" Eugene Anderson Director of Engineering 9 - ,E P AGREEMENT OF ASSESSMENT AND WAIVER OF IRREGULARITY AND APPEAL WHEREAS, John and Lisa Rydning, husband and wife, are the owners of certain property located in the City of Hutchinson with a street address of 2461248 -4th Avenue S.W. and legally described as follows: Lot 4, Block 53, South 111 City of Hutchinson WHEREAS, the City of Hutchinson desires to construct certain improvements adjoining said property; WHEREAS, all parties agree that the improvements will be a benefit to the property; WHEREAS, all properties in the benefitted area have now been duly assessed, save and except the parcel described above; WHEREAS, the assessment against the above- described property was deleted at the request of the owner and the assessment was deleted by the City as an accommodation to the owner; NOW THEREFORE, IT IS HEREBY AGREED TO BY AND BETWEEN THE PARTIES that an assessment in the total principal amount of $5,063.79 shall be levied against the above - described parcel, which amount the owner expressly agrees to pay according to the terms of Chapter 429 of Minnesota Statutes. The owner shall have the same rights as all other property owners affected by Assessment Roll Number 244, the assessment roll covering the project described above. The owner expressly waives objection to any regularity with regard to the improvement assessments and also expressly waives any objection that the amount levied against the owner's property is excessive together with a waiver of all rights to appeal the assessment imposed by Assessment Roll Number 244 and this Agreement. j' Joo Rydning Lisa Ryd 'ng Dated: August 8, 1988 THE CITY OF HUTCHINSON, MN BY: 41.Q Paul L. Ackland, Its Mayor ATTEST: /,(J�� Gary D. lotz, Ckh y Administrator CITY COUNCIL MINUTES - MAY 24, 1988 343 Mr. John Hutchison, 645 Hillcrest Road, didn't feel the street was bad enough to pay the cost for the assessment. He was opposed to the project. Ms. Jo Ann Christensen, 493 Campbell Lane, commented that she owned the first house on Campbell Lane. She was glad the street was being paved this summer, but there is a lot of wear and tear on the road. (6) PROJECT NO. 88 -11 co No one was present to be heard on Project No. 88 -11. _ (7) PROJECT NO. 88 -27 m No one was present to be heard on Project No. 88 -27. Q Alderman Carls moved to close the hearing at 8:55 P.M. Motion seconded by Alderman Mlinar and unanimously carried. Alderman Carls moved to adopt Assessment Roll No. 243, except for Project No. 88 -08, award contract to Duininck Bros., Inc. for $129,187.50, and waive readings and adopt Resolutions No. 8797, No. 8798 and No. 8809. Motion seconded by Alderman Torgerson and unani- mously carried. (f) ASSESSMENT ROLL NO. 244 - LETTING NO. 7 Mayor Ackland called the hearing to order at 9:00 P.M. and read Publi- cation No. 3862. (1) PROJECT NO. 88 -13 Mr. John R dnin stated he was in the closing stages of buying the du- plex located a 246 Fourth Avenue S.W. The pending assessment on the property was causing problems wi the financing institution. Mr. Corey Stearns, 326 Fourth Avenue S.W., asked what would happen to the water main on Fourth Avenue. He commented that the manhole cover in front of his road was six feet from the curb. He inquired if it would be moved out to the street. It raises havoc with cars because the manhole is lower than the street. He questioned why the City didn't tear up the street two or three years ago when they dug up the north side of Fourth Avenue to put in a new sewer for the treatment plant. Mr. Stearns was against the assessments on Fourth Avenue and rejected the proposal. The City Engineer stated the manhole would be raised up to the street surface. Mayor Ackland commented that for a major project, the road should be allowed to settle. 9 -,�7 CITY COUNCIL MINUTES - MAY 24, 1988 345 change at this time. 0 Dr. Steve Flinn, 107 First Avenue S.W., asked if First Avenue would be approved also in the near future as the road was in the same condition. If so, Dr. Flinn would lose some trees and boulevard around the corner. A new sidewalk was put in two years ago, and he wondered if he would be assessed again for sidewalk. He would be in favor of angle parking in the middle of the block but not for the entire block. N The City Engineer stated the City would almost have to take out the (y) sidewalk in order for it to match. However, the City would pay the (T) cost for the sidewalk. co Alderman Mlinar moved to close the hearing at 9:45 P.M. Motion sec- onded by Alderman Carls and unanimously carried. Mayor Ackland requested to go on record to support the projects, except for the new plan for Franklin Street with angle parking in the center of the block only to save the trees. It was also suggested to delete John Rydning from Assessment Roll No. 244 and assess him at a later date after the closing on the property at 246 Fourth Avenue S.W. Alderman Carls moved to adopt Assessment Roll No. 244, award the con - tract to Duininck Bros., Inc. for $330,280.80, waive readings and adop Resolutions No. 8799 and No. 8800, with the exclusion of Account No. 6� for property at 246 & 248 Fourth Avenue S.W. Motion seconded y er- man Torgerson and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION TO CITY COUNCIL BY LIONS CLUB REPRESENTATIVES Representatives of the Lions Club expressed thanks for the help given to construct the Ice Palace. On behalf of the Chamber of Commerce and Lions Club, the City Council was presented with a framed picture of the Hutchinson Ice Castle. (b) RENTAL OF FARMLAND LOCATED BY WASTEWATER TREATMENT PLANT Mr. Willard Reinert made an offer of ;20 per acre to rent the farmland near the wastewater treatment plant. It was the consensus of the Council that the City would break even since that amount would go for taxes. City Administrator Plotz then reported that Paul Thissen had made an offer of $30 per acre for the entire acreage. Following discussion, Alderman Mlinar moved to rent the entire tract for $30 per acre. Mo- tion seconded by Alderman Torgerson and unanimously carried. It was noted that Mr. Reinert *ould be allowed to farm the land at no charge for this year if the Thissen offer did not materialize. (612) 587 -5151 f1UTlH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: August 17, 1988 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Lowell Baumetz, Modern Mazda Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 26, 1988, Lowell Baumetz, Modern Mazda, submitted an application for a conditional use permit to allow him to construct a 26' X 50' addition to the service area at Modern Mazda located on Hwy 7 W. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 16, 1988, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 4, 1988. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted with the stipulations as recommended by city staff on the memo dated 8 -1 -88. Respectfully submitted, Thomas Lyke, Chairman Hutchinson Planning Commisson J-F MODERN MAZDA � Gra JS V ✓RJs nu�0 SIYViCC.; rert ,9dd��ee.. �t G�aJS S F/R� TRH Woo" T�.as 1't- ,. I a c SCYUq. C f— T �f d AveA s� GJ' r�rG i L O oo m 1. ^PY sit 12 _ -- I- F�y�tiw <� I V < I lzl- r � �J i G ffH3UTCHINSON, 12) 587.5151 T Y OF HUTCH /NSON SHINGTON AVENUE WEST MINN, 55350 MEMORANDUM DATE: August 1, 1988 TO: —Hutchinson Planning—Commission — --------------- — — — — — — — — — — — — FROM: — Planning Staff _ G. Plotz, J. Marka and G. Field — — — — — SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LOWELL BAUMETZ "MQIIERNM•AZDA — — — — — — — — — — — — — — — Staff recommends approval subject to the following conditions being met: *Show parking - 4 spaces per service stall .37 spaces per 100 sq. ft. of showroom *Show set backs *Show flammable waste trap *Indicate location of fire wall *Review drainage with City Engineer *Provide drawing to scale 0 J-F, RESOLUTION NO. 8852 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO TO ALLOW THE OWNER TO CONSTRUCT AN ADDITION ONTO THE SERVICE AREA AT MODERN MAZDA LOCATED ON HWY 7 WEST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Lowell Baumetz, Modern Mazda, has made application to the City Council for a Conditional Use Permit under Section 8.03 of Zoning Ordinance No. 464 to allow him to construct a 26' X 50' addition to the service area at Modern Mazda located on Hwy 7 W., with the following legal description: That part of the Northeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, described as follows to -wit: Beginning at the intersection of the centerline of State Highway No. 7 and a line 777.34 feet Easterly of, as measured at right angles to, and parallel with the West line of said Northeast Quarter of the Southeast Quarter; thence Northerly along said parallel line, a distance of 376.48 feet; thence Easterly deflecting to the right 90 degrees, 00 minutes, a distance of 200.00 feet; thence Southerly deflecting to the right 90 degrees, 00 minutes a distance of 336.57 feet to the centerline of State Highway No. 7; thence Southwesterly along said centerline to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor wi11 it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted as set forth above. Approved by the City Council this 23rd day of August, 1988. Paul L. Ackland Mayor ATTEST: Gary D. P o z City Administrator P 9 -F (612) 587 -5151 . f/UTCN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: August 17, 1988 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by John Miller for construction of a car was Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 28, 1988, John Miller, submitted an application for a conditional use permit to allow him to construct a 4 -stall block carwash on property located on 1015 Hwy 7 W. A public hearing was held at the regular meeting of the Planning . Commission on Tuesday, August 16, 1988, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 4, 1988. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Thomas Lyke, Chairman Hutchinson Planning Commisson c 6 2 c3 z vs 00 /4 sown ene of N`:! V4 0l =� iia S! 16•T it74,R 30W o \ o fm s N NO CAytr(".._ __ LOT 2 ......... Go.. an me ° -e +< 4 O — I1' - 10 ° i moo'' ✓ ",_ 1 . � Ii. �•.._ - �irS.� '' ice' _ �i,// .• �,�°-e •t ��_ ij` _' � "��,�r,,.��.•' s- �� /� ` ms's +�'/� n Us, �, ^� �wO,r• eats °r � (t� 1i i rEL:.'NE'i L-1NC SUdl%riNG HulMns5 n, Minne t i•� GL� T 9- I* RESOLUTION NO. 8853 . RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO TO ALLOW THE OWNER TO CONSTRUCT A CAR WASH ON PROPERTY LOCATED AT 1015 HWY 7 WEST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. John Miller, Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.03 of Zoning Ordinance No. 464 to allow him to construct a 4 -stall car wash on property located on 1015 Hwy 7 W., with the following legal description: Lot 2 of Casa Addition - City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted as set forth above. Approved by the City Council this 23rd day of August, 1988. ATTEST: Gary D. P otz City Administrator 0 Paul L. Ackland Mayor 9 -r , A.- r i `N ;4" s (612) 587.5151 ITV OF HUTCHINSON VASHING TON AVENUE WEST :HINSON, MINN. 55350 MEMORANDUM DATE: August 17, 1988 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted by Michael Schmidt Pursuant to Section 6.05, B3,7'of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby_ submitting its findings of fact and recom mendation with respect to the aforementioned request for a variance. HISTORY On July 28, 1988, Michael Schmidt submitted an application for a variance to allow him to reduce side yardl setback from 6' to 1'6' for thea construction of a 24'x26' garage located at 512 Lynn Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 16, 1988, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 4, 1988. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be denied subject to lack of shown hardship. Respectfully submitted, Thomas Lyke, Chairman Hutchinson Planning Commission 9- N N } J J J G. O 2 CERTIFICATE OF SUAW Y for MIKE SCHMIDT LOT 3, BLOCK 2, JUUL'S OAK PARK SUBDIVISION OF LOT 72 LYNN ADDITION HUTCHINSON, MINN. 132, 00 bM _° '00 •lei• y.� �• p �o rr iN /J jo 1n 4;7' Jag 9 O 1. r a Zt �e M Scale I" to 20' Book P 73 Page 76 File No. 88128 I PELLINEN LAND SURVEYING Hutchinson, Minnesota. I hereby certify that this survey was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. � (1J.'� PpQQ,;„,sM Mlllerd Pellinan, License No. 9626. Date July 21, 1988 ,C•,,,, ^,�� / - 26.2 33. are -. � •-�� _— H ,•',, ti 20 - -1'� HOUSE 4.3 1.13 : �^ 5 / .� ; NO. 2 b io — t _::.. 0. \ \ J: ot Qi wood fence _'v"o � 87„11 132. 00 1.3 - = -7� I d fence ,I I 1 it I o denotes 1/2 inch by 14 inch iron pipe set 9 O 1. r a Zt �e M Scale I" to 20' Book P 73 Page 76 File No. 88128 I PELLINEN LAND SURVEYING Hutchinson, Minnesota. I hereby certify that this survey was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. � (1J.'� PpQQ,;„,sM Mlllerd Pellinan, License No. 9626. Date July 21, 1988 r (612) 587.5151 C/T Y OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: August 17, 1988 T0: _ _Hutchinson City Council_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: _ _Hutchinson Planning - Commission ----------------- SUBJECT: CONSIDERATION OF FINAL PLAT OF "WOODVIEW ACRES 2ND SUBDIVISION SUB14rTTED BT -JOEL Y '1NTCE�TI'ER (7 miTe radius) _ _ The Planning Commission recomnwnds approval with the stipulation that staff recommendations be considered by the developer and the county. Staff recommended°on 8 -1 -88 the following: *Center road named Wood Lane should have a change of name *Extend easterly portion df Wood Lane to township road for ingress and egress *Fire Marshal recommends each change in direction of 90 degrees should have different street names to make the numbering consistent 9--rt 12) 58 7.5151 HUTIH'/ CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH/NSON, MINN. 55350 M E M O DATE: August 2nd, 1988 TO: Planning Commission Mayor and City Council FROM: Director of Engineering RE: Final Plat of Wood View Acres Second Subdivision (2 mile radius) I hereby certify that the referenced final plat complies with the City's Subdivision Ordinance requirements for "Final Plat Data ". The Final Plat is In accord with the Preliminary Plat on which the City Council acted to refer back to McLeod County with no objection on April 26th, 1988. As recommended by the Council, a drainage and utility easement 40 feet in width is provided between Lots 5 and 6, Block 3. The Preliminary Plat referred to that easement as being for drainage purposes only. A subdivision Agreement was submitted to the property owners for review and approval on April 19th, 1988. Part of the agreement addresses extending at least one leg of Wood Lane, lying east or west of Block 2, north to connect with 8illwood Drive at such time that the unplatted land lying north of Block 2 is platted. By so doing, the cul -de -sac type of street arrangement surrounding and adjacent to Block 2 would be opened to a second access. Finally, I recommend that the name of the streets north and west of Block 2, be changed to something other than "Wood Lane ". The circular nature of Wood Lane will undoubtedly create problems in assigning house numbers, as well as for emergency vehicles. r pectfulZ- ubmitted, Eugene Anderson Director of Engineering EA /pv 9 -s� MOOOVIEW ACRES SECOND SUBDIVISION 220 60 220 00 1 �.- 823.42S- so- 04'20"2 w, s .y 1... 0 U. 21, > u, M, e. W, UNPLATrrr,• 9 -r. 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I •�� •b. 93.03 [ 129.,i 22000 i ___ -___I ^V 66.00 '3!'w I C� c�' I•'22•v •. 1 , I a0.00 1 y.O 1.1� ♦\ si d W t0 r_I r I I 1 8 I' • X 0 I $� Al •>f n ^ yl 220 60 220 00 1 �.- 823.42S- so- 04'20"2 w, s .y 1... 0 U. 21, > u, M, e. W, UNPLATrrr,• 9 -r. TOwNSHP 111 NORTM CODE- 1 M f RANGE 30 WEST Y[ER[R CO. C W Y W Z (FA SI SMALL TRACT OWNERS TWY I , c 3 H u a 0 _N V F L 9-r < i Y < � r �....n � Y.• • n...w r In..r., •�.r p••• rn � n �•r��.. • I •I w r•.wW I +u.�u• — � •ri <r6u. uM. n G.�o-r b �. ��y�.w.�r.<. + ...emu �. s.••.,.. ri < tii�.`..r.Y oy L 9-r 0 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 16, 1988 1. CALL TO ORDER FOR YOUR INFOR N1ATI0N The meeting was called to order by Chairman Tom Lyke at 7:30 p.m. with the following members present: Roland Ebent, Bill Craig, Clinton Gruett, Marlin Torgerson, Larry Romo, Bruce Drahos and Chairman Tom Lyke. Members absent: None Also present: Director of Engineering Gene Anderson and Fire Marshal George Field. 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, July 19, 1988. Seconded by Mr. Craig the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LOWELL BAUMETZ, MODERN MAZDA Chairman Lyke opened the hearing at 7:31 p.m. with the reading of publication #3904 as published in the Hutchinson Leader on Thursday, August 4, 1988. The request is for the purpose oT nsidering a conditional use permit to allow the owner to construct a 26' X 50' addition to the service area at Modern Mazda located on Hwy 7 West. City Engineer Anderson commented on the drainage to the North of the building. Mr. Criag moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 7:32 p.m. Mr. Romo made a motion to recommend approval subject to recommendations by City staff on 8 -1 -88. Seconded by Mr. Gruett the motion carried unanimously. (b) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY JOHN MILLER FOR CONSTRUCTION OF A CARWASH Chairman Lyke opened the hearing at 7:33 pm. with the reading of publication #3905 as published in the Hutchinson Leader on Tuesday, August 4, 1988. The request is for the purpose oT—considering a conditional use permit to allow the owner to construct a 4 -stall block car wash on property located on 1015 Hwy. 7 West. Discussion followed on the items recommended by City Staff on 8 -1 -88. Mr. Torgerson moved to close the hearing, seconded by Mr. Drahos the hearing closed at 7:35 p.m. Mr. Torgerson made a motion to recommend approval to City Council. Seconded by Mr. Craig the motion carried unanimously. (c) .CONSIDERATION OF A VARIANCE REQUESTED BY MICHAEL SCHMIDT Chairman Lyke opened the hearing at 7:35 p.m. with the reading of publication #3906 as published in the Hutchinson Leader on Tuesday, 1 HUICHINSON PLANNING COMMISSION MINUTES 8/16/88 August 4, 1988. The request is for the purpose of considering a request by the owner for a variance to allow him to reduce side yard setback from 6' to 1'6" for the construction of a 24' x 26' garage located at 512 Lynn Rd. Mr. Schmidt, owner of the property, commented on the following items: *The garage would improve the property by storing vehicles out of sight. *He commented on the placement of the house on the lot creating a hardship of the use of the lot. *He stated there is no parking on Lynn Rd. *He commented on the maple tree in the back yard. Discussion followed on the proximity of the maple tree to the proposed garage and the size of the garage. Mr. Schmidt commented on the 16' door and its placement. Discussion followed on the lack of hardship for the variance and past recommendations by planning commission on variances. Mr. Craig moved to close the hearing, seconded by Mr. Romo the hearing closed at 7:50 pm. Mr. Romo made a motion to recommend denial to City Council subject to lack of shown hardship. Seconded by Mr. Drahos the motion carried unanimously. (d) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY TOM LUDOWESE U Chairman Lyke opened the hearing at 7:50 p.m. with the reading of a publication #3907 as published in the Hutchinson Leader on Thursday, August 4, 1988. The request is for the purpose of considering a conditional use permit to allow the owner to construct an addition to a car wash located at 690 South Grade Rd. Mr. Ludowese presented an additional revised site plan to move the addition to the North for more parking. He also stated at this time he would not be able to purchase the 18' required to maintain the setback. Discussion followed on several options to locate the dryer addition differently on the property in order to maintain the necessary setback. Chairman Lyke suggested the planning commission continue the hearing. Mr. Torgerson made a motion to continue the hearing next month, seconded by Mr. Romo the motion carried unanimously. 4. OLD BUSINESS (a) BRW UPDATE No change. F 0 40 ;» :iriJUk PLANNING COMMISSi 11UTE5 8!16/88 5. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT OF "WOOOVIEW ACRES 2ND SUBDIVISION" SUBMITTED BY JOEL VINKEMEIER (2 MILE RADIUS) Fire Marshal Field commented on the naming of the streets as Wood Lane and the house numbering as not to confuse emergency vehicles. Discussion followed on the acting of the county to name or number the streets in the county. Mr. Vinkemeier commented on the possibility of changing the street names in the plat. City Engineer Anderson stated that it was recommended at the time of the sketch plan to leave in the street to the North until the land to the North would be platted. Mr. Torgerson moved to recommend approval with the stipulation the staff recommendations of 8 -1 -88 be considered by the developer and the county. Secondelby Mr. Craig the motion carried unanimously. (b) DISCUSSION REQUESTED BY MR. CARLIE KARG ON REZONING Mr. Carlie Karg, Hutchinson, commented on the possibility of rezoning property located on Huron St. and 2nd Ave. from R -3 to IC -1 at the September meeting of the planning commission. Discussion followed on the property boardering IC -1 already so it would not be spot zoning and a natural extension of the IC -1. 6. OTHER BUSINESS (a) CONSIDERATION OF 1989 PLANNING BUDGET There was discussion on the possibility of increasing the amount of money budgeted for the comprehensive plan to allow for the consultant to do the map preparation necessary for completion of the plan. City staff has not been able to find the time to complete the mapping project at this time. There will be a special meeting of the planning commission to determine what the budget should include for planning. 7. ADJOURMENT There being no further business the meeting was adjourned at 8:45 p.m. 3 I (612) 587.5151 ya�cH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST Hu'CwtiSON, MILAN 55350 M E M 0 DAVE: August 8th, I988 TO: .Mayor and City Council FROM: Director of Engineering RE: Proposed Subdivision Agreement for wood View Acres Second Subdivision (2 mile radius) A Subdivision Agreement has been prepared for t2te referenced subdivision located in Acoma rownship and is attached for the Council's consideration. The agreement was previously submitted to the City Attorney for review, and to the property owner For review and signing. Approval of the agreement is requested so that we may proceed with obtaining remaining signatures. EA/pv attachment 0 RespectfullyQj" submitted, "o Eugene�knders,jn Director of Engineering 9 -0-1 SUBDIVISION AGREEMENT WOOD VIEW ACRES SECOND SUBDIVISION ACOMA TOWNSHIP CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between M and P Partners, a Partnership, Thomas 0. Palmby and Sam R.Montgomery, Partners, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a tract of land in Government Lots 2 and 3, and part of drained Judson Lake, Section 25, Township 117 North, Range 30 West, a parcel of which to be known as WOOD VIEW ACRES SECOND SUBDIVISION, which is located in Acoma Township in McLeod County, Minnesota, and; WHEREAS, City Ordinance 464 and 466 requires subdividers to make certain improvements and park donation in or for the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED THAT IF AND WHEN ALL OR ANY PART OF "WOOD VIEW ACRES SECOND SUBDIVISION" IS ANNEXED INTO THE CITY, THE FOLLOWING PROVISIONS WILL APPLY TO SUCH ANNEXED PROPERTY: 1. Subsequent to annexation of WOOD VIEW ACRES SECOND SUBDIVISION into the City, sanitary sewer mains, sanitary sewer service leads, watermain and water service leads shall be installed to serve each lot in the Subdivision. Lateral storm sewer shall be constructed within the Subdivision to provide adequate drainage of the Subdivision and of property immediately adjacent thereto. It will be necessary to grade, construct aggregate base, construct concrete curb and gutter, and construct a permanent road surface on Wood Lane in the Subdivision. 2. It is understood and agreed that the improvements required in Paragraph No. 1 may be constructed under a single contract or several contracts and may be completed during several construction seasons. 3. It is understood and agreed that the construction of the sanitary sewer main system and sanitary sewer service leads for the entire Subdivision will be under one contract and that the total improvement cost will be assessed equally to each lot in the Subdivision. 4. It is understood and agreed that the construction of the watermain system and water service leads for the entire Subdivision will be under one contract and the total improvement cost will be assessed rn;a77y to each lot in the Subdivision. 5. It is understood and agreed that any cost assessable to the Subdivision for the extension of the City's sanitary sewer system and water main system to the Subdivision to serve the Subdivision will be assessed equally to each lot in the Subdivision. 9- it SUBDIVISION AGREEMENT WOOD VIEW ACRES SECOND SUBD. . PAGS 2 6. It is understood and agreed that the construction of the lateral storm sewer within the Subdivision will be under one contract and the total improvement cost will be assessed equally to each lot in the Subdivision. 7. It is understood and agreed that the improvement of the Wood Lane in the Subdivision by grading and aggregate base will be under one contract and the total improvement cost will be assessed equally to each lot in the Subdivision. 8. It is understood and agreed that the construction of curb and gutter on Wood Lane in the Subdivision will be under one contract and the total improvement cost will be assessed equally to each lot in the Subdivision. 9. It is understood and agreed that the construction of a permanent road surface on Wood Lane in the Subdivision will be under one contract and the total improvement cost will be assessed equally to each lot in the Subdivision. 10. It is understood and agreed that any trunk storm sewer system that is constructed by the City that will serve the Subdivision will be assessed by the City to all properties served by the system. The WOOD VIEW ACRES SECOND SUBDIVISION lots will be assessed according to the City's assessment policy for trunk storm sewer systems at the time said system is built. 11. The Subdivider hereby waives all rights to a public hearing and appeal for the cost of all improvements referenced herein in Paragraphs 1 through and including 10. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns, and successors of the Subdivider. 12. it is understood and agreed that upon subdivision of all or any part of the tract of land lying north of Lot 3, Block 1, Lots 1 and 5, Block 2, and Lot 10, Block 3; and lying south of Hillwood Drive; that right -of -way will be platted for at least one direct connection of that part of Wood Lane abutting Block 2 to Hil'_wood Drive, and that said connection(s) will be improved in accordance with the stipulations herein contained. 13. It is understood and agreed that each lot in the Subdivision will be required to make a Parks and Playground Contribution to the City in accordance with the City's Parks and Playground Contribution Schedule C'or;t at the tine of e:,nc >:?ticn. Staid payment schedule is for one (l) dwelling unit per lot. Additional dwelling units per lot will require an additional payment. 14. Any future re- subdivision into smaller city lots shall require a new plat and new Subdivision Agreement therefor. Said Agreement shall include all sections and paragraphs deemed necessary and appropriate from this agreement. SUBDIVISION AGREEMENT MOOD VIEW ACRES SECOND SUBD. PAGE 3 15. It is understood and agreed that all lots in the Subdivision will be used for residential purposes only. No commercial or industrial land use will be permitted. 16. It is understood and agreed that no lots can be subdivided into smaller lots by metes and bounds. Any such subdividing shall be accomplished in accordance with Paragraph No. 14 hereof. 17. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties hereto. 18. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office at the time the Final Plat is recorded and return a copy of the recorded agreement to the City Engineer's Office. IN WITNESS THEREOF, said M and P Partners, a Partnership; Thomas 0. Palmby and Sam R. ontgomer Partners, have hereunto set their hands this a U day of�, 19 S i Sam R. Montgo a y� Thomas 0. Palmby STATE OF MINNESOTA COUNTY OF > �1' d AL H. KLMGRNUII vOTARY PUBLIC MiNNE50TA > ! CAPVfP COUNTY = sGlres 'uN 31. 1991 e ,. r J V' . The foregoing instrument was acknowledged before me this day of-, 1SC, by M and P Partners, a Par f er p; Thomas 0. Palmby and Sam R. Montgomery, Partners. gl,g /-L4 Notary Public, County, Minnesota My Commission Expire �/ • SUBDIVISION AGREEMENT WOOD VIEW ACRES SECOND SUBD. . PACE q • is Approved by the City Council on the _ day of 19_. CITY OF HUTCHINSON Its Mayor Its City Administrator STATE OF MINNESOTA The foregoing instrument was acknowledged before me COUNTY OF this day of , 19_, by Paul L. Ackland, Mayor and Gary D. Plotz, City Clerk. Notary Public, County, Minnesota My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: Eugene Anderson City of Hutchinson Engineering Department 37 Washington Ave. West Hutchinson, MN 55350 Telephone No. (612) 587 -5151 9 HUTCHINSON POLICE DEPARTMENT MEMORANDUM DATE: August 17, 1988 TO: Gary Plotz, City Administrator FROM: Steven C. Madson, Chief of Police SUBJECT: Hiring of Part -time Personnel I am requesting that the three people listed below and approved by the Police Commission as part time employees be approved by the Mayor and City Council. Part time Officer: Mark Shoutz Part time Dispatchers: Jayne Mlynar Barbara Mathwig E -le 0 // I OR O M I 1 l S ES r. Co5ri I✓Ek/ C..I r/f'3 3,000 WW 5,6d s p�,;✓�..h/o <ws�l 0,000 ATIv Fby C.nf 0'6clw y � 600 �.Jtw•9.:v.A,n- .Fw- [9nw,.J! u.... -E 0000 Silt cws< L !r. Ei+��Yilsw AOT s rR E 4r-f f� &i Coop. GborPr ';eEw CAI. r.. �01�i ,. � ice w,wr�..x. pyr.Xr 6rr.• a,.r.r, i i tl 'for, L cre 'W'my Jr.-O fW.. 'r 30 J FRIq l i A✓R pFf-A7 GXsis' .nT C toes IL Purclact 08,gn Peeperf> ¢39.5'00 Remodel alleh Property ! 36.,746, Odd on fro Coolu- 7 S:do Selves and! Go"0104is D,000 ? TO At / 0 9 Z, ! �_ X I I /6, DDO J r 10 Proposal Submitted To: J:Isluil 5. _ Name �ll /[i/l�'h (,(lIr&Pd/ La!ze oe srurCi Street //7 /YJQ, n .54ree f t4, -,M City j%ulf/t.;,3on state Phone d 7 7Gy Due Sheet; No. Work To Be Performed At: '04/ic /L.frn3sr7 Street city �u,k/t.n3orf Date of Plena Architect f� State We hereby propose to furnish the materials and perform the labor necessary for the completion of //tip t3'i`.n2�.�e� iirf /ctde� ss�14rCl�.ir9 51/IL /lftu �t�� Di c1/iL G�o.sC.a•s/L >/'Zoll 4c�'c10.'slori_ �/1L�v �aa� On s� arr� 4'�a✓!'�on !�/i sC.f �.r Q�DY.o.� a� rrrPlie" y s/liG c! �Q.tt%G fool 44r Q,r aaPd,'slc.>a/ s/s�s%,,,o /e � /.r<�tb.. -,q tr /��t.�te. �r�/ ilEat�:•y, �' /fL�/i•'ca.I rt /lowarLCc yd/ /.�/r /3 > .�G�P �cs /`✓ .3c.��f�,�/�c� �'�• /pry .'<r �1/�G //t'gJ ,ZZ4, = D r144 </f L'Qi�c� !c/ %.va cc Gr la r SliiG /1c.<. �iL O ifs 7w � �_ f'aer GtisCJ_ �lw�4 /� �t ,nC�iidc �rixi � YGG s d/ O SIC/ f"7 �i.n b.' G /- P.�cr`� /• to / as don �-:5 . 1/ ClOes ,, -e �cl�dc ti s Yi / y� %err. e'wr he— all .nlrc /urc� All material is guaranteed to be as specified• and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of Dollars (S.V3Gj• x/ 1. with payments to be made as follows: Mr alt"i,an x 3W*t n !rvm above ap¢Aaatkas involving ears 'seta viol be ex@Cwd Mly upon written Prders and will li r an MM Cnerge o a above the a in to All agroemants =%Unppnt .+poi W.kea th=ence x ONeya bayortl Cur .onus Jwner to terry fire tornado xd x:w necessary ins mro joon above wort Work - n s ComPansetW aria Public Liadlicy In6uronCe Pr al o work tP be taken out br Respectfully submitted Qr.CS Per i:�4�A�2 Note —This proposal may be withdrawn by us if not accepted within days. ACCEPTr[NCE OF PROPOSAL The above ez=_s specificatiens and ,endc:ons are sa[isfac_cr, a-�C are hereby acceoted Ya: a ^e ;pet ` Pa, -r -ace as �uc!�nec abcwe Cate gnature Signature - oes91�ra_M 385C __. ORIGINAL 9 -Zl hutchinson community hospital — 1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 6121587-2148 AUG71`988 August 17, 1988 The Honorable Mayor Paul Ackland and Members of the City Council City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and City Council Members: During their regular meeting on August 16, the Hutchinson Community Hospital Board of Directors considered a request for purchase of an irrigation and aspiration machine to be used in Surgery. The following is an excerpt from the minutes of that meeting. "Irrigation and Aspiration Machine. A capital expenditure request for purchase of an irrigation and aspiration machine for use by the (two) new ophthalmologists during surgery was presented. Dr. Billman currently uses a manual method of irrigation and aspiration but desires to change his method in order to utilize this machine, as well. Although not budgeted for, this machine would be purchased instead of other budgeted items totaling an equal amount. Following discussion: Motion was made by Skeie, seconded by Gilmer, to request approval from the City Council to purchase an irrigation and aspiration machine for ophthalmic surgery at a cost of approximately $17,000 - $20,000. All were in favor. Motion carried." Thank you for your consideration of this request. Sincerely, CHINSON COM IT OSPITAL Philip G. Graves Administrator PGG:lh • $254,952.80 CENTRAL GARAGE FUND *Withhold Tax Account employer contribution $85.17 REGULAR COUNCIL MEETING postage for meter August 23, 1988 • WATER $ SEWER FUND employer contribution 85.17 *U.S. Postmaster postage for water bills $160.43 *Withhold Tax Account employer contribution 582.48 *U.S. Postmaster postage for meter 86.70 *Withhold Tax Account employer contribution 608.17 Central Garage Fund June $ July repair jobs 698.98 Cash Drawer #4 VCR tapes 25.00 Coast to Coast supplies 189.17 Curtin Scientific chemicals 70.32 Feed Rite Controls chemicals 1021.44 Hutchinson Leader publication costs 644.08 Juul Contracting water leak repairs 292.50 Logis computer charges 637.42 PERA employer contribution 324.05 LTP Enterprises 6 screens 300.00 LTP Enterprises well $ well house #7 66,839.57 Nalco Chemical Co. equipment 3195.50 Plowmans Inc. 3 mos. pickup truck rental 300.00 Power Process Equipment repairs 56.02 Quade Electric repairs g supplies 79.32 RCM prof. services 562.95 Water Products meters $ parts 1206.40 Computing Aids Inc. print position aide 52.85 Hydrotex Inc. supplies 168.65 No. Central Sec. AWWA registration fees 140.00 •Rayfo casters 56.53 U.S. Dept. of Commerce operation book 43.45 Arcon Construction Co. construction costs 40,501.82 Robert L. Carr Co. construction costs 136,109.00 • $254,952.80 CENTRAL GARAGE FUND *Withhold Tax Account employer contribution $85.17 *U.S. Postmaster postage for meter 4.25 *Withhold Tax Account employer contribution 85.17 Pederson -Sells Equipment parts 277.77 Cash Drawer #4 COD charges 12.35 Coast to Coast supplies 8.30 Hutch Iron $ Metal supplies 3.06 Old Dominion Brush supplies 97.63 Plowmans Inc. repairs $ parts 672.90 PERA employer contribution 48.20 Town $ Country Tire repairs 26.35 $ 1321.15 // I • 2 GENERAL FUND *Dept. of Natural REsources DNR reg. fees $129.00 *Withhold Tax Account employer contribution 3899.91 *U.S. Postmaster postage for meter 499.05 *Dept. of Natural REsources DNR reg. fees 107.00 *Dept. of Natural Resources DNR reg. fees 51.00 *Mn. Renaissance Festival 25 tickets 233.75 *P.E.R.A. employer contribution 47.93 *Withhold Tax Account employer contribution 3899.27 *United States Parachute Assoc. insurance for sky divers 119.00 *Dept. of Natural Resources DNR reg. fees 52.00 *Commissioner of Revnue sales tax for arena for July 53.28 John Drenth swimming refund 20.00 Charlene Dettmann shelter refund 10.00 Eugene Baasen %safety boots 30.00 Brian Knudson %safety glasses 40.00 Bruce Penaz refund cancelled games 45.00 Reinhold Runke umpiring fees 13.00 Mary Lamp Tour refund 10.00 Richard Bullert tour refund 200.00 Ellen Pankake tour refund 7.00 Am. Planning Assn . dues 20.00 Christensen Repairs repairs 5.60 Development Corp. Newsletter adv.' 16.20 •Community Kennedy Appliance Service repairs 41.95 Mini Biff rental units 340.00 NK Sales stump removal 828.20 Pioneer Mfg. Co. rake 85.90 The Preservation Press publications 9.57 'Rickeman Seed Center seeds 45.00 American Risk Services prof.counsel services 800.00 Anderson Interiors Inc. supplies 42.98 Arnold $ McDowell prof. legal services 2358.92 Bus. Records Corp. election supplies 10.84 Big Bear supplies 142.43 Brunner Sales solar salt 88.40 Brinkmans Inc. film finish 3.12 Cash Wise supplies 70.08 Cash Drawer #4 misc. expenses 57.64 Coast to Coast supplies 349.78 Chamber of Commerce transfer budgeted funds 2500.00 Copy Equipment supplies 57.85 County Treasurer dl fees 143.50 County Market supplies 4.66 Condons Supply Co. supplies 16.62 Crow River Glass Co. replace window 91.77 Co. Recorder abstract fees 146.00 Dons Foods supplies 18.46 Eileen Goeders contract payment 1500.00 • Earl F. Anderson $ Assoc. equipment 22.96 Ed Davis Bus. Machines repairs 192.71 Gopher Sign Co. signs 93.00 Fitzloff Hardware supplies 38.37 Henrys Candy Co. supplies 109.25 -3- •Hutch Iron 4 Metal Hutch Landscaping Hutch Leader Hutch Utilities Hutch Wholesale ICMA Retirement Corp. Johnson Radio Com. Logis Mn. Playground Inc. Meeker Sand 4 Gravel Mn. Elevator Inc. Motorola Inc. Northern State Supply Pitney Bowes Credit Corp. Quade Electric Quade Sport Shop Schlueters Refrigeration PERA Tri Co. Water Cond. U.S. Postmaster Xerox Corp. Wm. Mueller €, Sons Co. Central Garage Douglas Jost Great Plains 0 John Bernhagen BOND FUNDS Bonds of 1987 Hutch Utilities BONDS of 1981 First Natl Bank of Chicago Fire Hall Debt Service Fund First Natl Bank of Chicago BONDS OF 1988 Gopher ign o. Juul Contracting Water Products Co. 1988 Imro.Bond Debt Service •Dept. of Transportation Ehlers & Associates Inc. Moodys Investors Service 1980 Tax Inc. Debt Service Fund Keefe Law Office AMI Roto Rooter M- gressive Contractors Inc. supplies $ 14.20 9 bushes 82.30 hearing notices $ publications 488.28 elec. $ gas 11.62 supplies 38.70 employer contribution 156.20 repairs 65.50 computer charges 4145.71 supplies 252.80 materials 750.99 elevator maintenance 54.85 equipment 2172.00 supplies 80.40 mail machine /scale 102.00 supplies 709.72 supplies 169.16 repairs 27.95 employer contribution 4017.62 repairs 336.88 postage 170.60 office supplies 336.40 street materials 360.00 June $ July repair jobs 12,142.27 compensation 6 expenses 1094.13 supplies 292.43 retroactive pay to 1 -1 -88 494.88 $ 48,248.00 street lighting $4336.76 interest $ paying agent fees 30,495.00 interest $ Paying agent fees 28,068.75 signs for construction 342.56 machine work 1004.00 construction materials 860.50 for debt redemption 136,800.00 special agreements 3349.34 prof.services 10,481.40 prof.services 2500.00 reimbursement for advances 619,392.63 overpayment of assessment 38.55 cut sewer line 90.00 State Hwy 15 sewer services 588.88 $775,447.86 -4- •MUNICIPAL LIQUOR STORE City of Hutchinson Commissioner of Revenue Commissioner of REvenue PERA Withhold Tax Acct. • • payroll $4041.70 bal. June sales tax 1094.25 July sales tax 11,197.21 employer contribution 152.64 employer contribution 273.25 $ 16,606.41 ff 12) 587.5151 TY OF HUTCHINSON ASHINGTON AVENUE WEST INSON, MINN. 55350 M B M O FOR YOUR INFORMATION DATE: August 16th, 1988 TO: Eugene Anderson, Director of Engineering VPlayor and City Council FRCW: Larry Karg, Street Supervisor RE: 1989 Budget Proposals With the tremendous growth of the City, I have tried to deal with this budget as realistically as possible. Our budget has not been added to for two or three years in any of the following lines, except for DIV 21 line 4220, which I will explain later. The following lines in the budget have been adjusted to compensate for shortage of manpower, increased cost of material, growth in the size of the City, the need for more material, and my department being called upon to do more and more unusual requests by other departments and our own. The lines I have increased are as follows: DIV 20 lines 4100, 4120, 4212, 4213, 4215, 4224, 4310, 4320, 4372, 4388, 4530; DIV 21 PRG -190 lines 4220, 4370; DIV 21 PRG -192 lines 4220 and 4226. I will try to give a brief explanation of the reason for increase of each Iine. This year and in the past, I have kept records on everything we do in the department from the period January 1, 1988 through August 12, 1988. This is approximately 1,280 hours. As of this date, I was without help in the department for I,072 hours or 843 of the time due to vacation or sick leave by my employees. Also, during this test period, we worked 497 hours or 393 of our time completely for other departments such as cemetery, park, motor pool, water, sewer, airport, police, and city hall. We are definitely not overstaffed with five people. As one example, the City of Marshall is about the same size as Hutchinson and have ten people employed for the Street Department alone, plus the other departments. Also, take note that our waste water plant has more employees to run a brand new plant than we have in our department. Explanation of budget line 4100 is as follows: It may be unknown to some, but the Street Department consists of only five men plus myself. In the past, I was able to work with the men more than I am able to now. With the increased responsibility of my position since Ralph's retirement, it has affected the size of the work force even more. Also, I lose two of my employees to equipment 1919 Budget proposals - Street Department August 16, 1980 Page 2 operations as soon as the spring thaw comes. One man is operating the Vac -All cleaning sanitary and storm sewers all summer, plus he is the Cemetery backup person when extra help is needed and filling in for vacations. The other man is lost to the street sweeper, which runs almost constantly throughout the spring, summer, and fall. This leaves me with three men to perform all related summer maintenance, and at times, some of these people are on vacation. In the past couple of years, it has been the policy to hire college people through the summer. This helps somewhat, but you cannot put these part -time people in the Street Department heavy equipment and expect them to take over for full -time employees. Also, the timing of these part -time arrivals in the spring is too late for all our early spring repairs and when they return to school in the fall, is just when we start to prepare for the Minter season. Budget Line 4120 I am raising this line from $7,000 to $I1,000 in the hope that we can hire three summer temps instead of the present two we have now. These people are invaluable to us. They help our full -time employees paint, patch, seal coat, repair manholes, weed control, cut trees and any other task that confronts them. Without the part -time help, far fewer city projects would be completed. Line 4212 simply does not have enough monies to cover cleaning supplies needed for our garage area and truck maintenance. I have raised it from $200 to $300. Line 4213 is the clothes rental line. We currently have a cut in uniforms in the fall from eleven sets to five sets. our employees get just as dirty in the winter months cleaning equipment, painting, and other duties as they do in the summer. I feel they are entitled to a clean pair of clothes each day. Line 4224 This line has been a subject of controversy for many years. If the Council could guarantee we continued heavy paving and rebuilding of city streets or come op with some type of assessment policy, this line may or may not have to grow in numbers. Also, this year I have included figures for excavating and lining with filter fabric, a large portion of Les Kouba Parkway down around the sanctuary fenced area. This is an area which the Council has indicated interest in improving. This is takine one step toward that goal. I have increased this line from $23,350 to $30,000. This would include increased sand useage for winter sanding, patching, seal coating, and Les Kouba Parkway. Line 4226 - Signs S Striping. I have increased from $3,500 to $4,500 to offset increased sign and paint costs plus much extra safety striping that we have been doing in the last two years. Line 4230 is for small tools such as drills, shovels, and shop tool specialty items. I have raised this line from; $500 to $1,000 in hopes of purchasing more shop tools to better help us deal with the variety of special requests from staff 0 1989 Budget Proposals - Street Department August 160 1988 . Page 3 that we are getting. This winter I hope to build a winch Iift on the back of one of our trucks to lift heavy items such as barrels and manhole covers to prevent employees from sustaining back injuries. Line 4310 is communication which means all radio equipment in our trucks or base stations. I have raised this line from $1,375 to $1,875 to cover the cost of purchase of one new radio to replace one of the ten year old models that is giving us many problems. The rest of the money in this line is for maintenance of all other units. Line 4320 is the school and travel line. convention next year. I will pay travel registration fees paid for by the City. $400. I would like to attend the national APWA expenses myself. I would just like the I have increased this line from $300 to Line 4372, other equipment repair. This line covers non -motor pool items such as our four pumps for emergencies. These pumps were purchased by general fund during previous floods and are now in the care of the Street Apartment. Some are in need of repair and the extra money here would help toward that goal. This increase is from $275 to 5500. Line 4388, central garage repair. Despite the motor pool system, out budget still reflects equipment repair. I have adjusted this line from $22,000 to $25,000. This will allow normal maintenance and allow for planned work on one of our front end loaders that needs new pins and bushings all the way around the machine. The machine is 18 years old. Line 4530 Last year was the first year this line was zero. The Street Department did not buy a piece of new or used or different equipment due to strange negotiations last year when I was not able to be present. Our capital improvement line was lost, but may I point out that all other departments faired very well in this area. This year I feel my requests are still modest and still include the following items plus one addition. Item 1 - A new trailer to haul our sxid steer loader and other items. Our present trailer, purchased eight years ago and before the new skid steer loader, has become overloaded and undersized to allow safe hauling of the new unit. I am allowing $3,500 for this plus possible trade -in of old trailer. Item 2 - Blacktop cutter wheel, $1,500, to be used for street blacktop maintenance work. We are now constantly renting one from Juul Contracting. We must adjust around their schedule and makes it very inconvenient. Item 3 - Two Box Shakers, $1,000. These units will facilitate safer dumping and sanding with our units in winter and summer use. • Item 4 - One new chain saw, $500., to replace our present 15 year old unit which is very unreliable. 1989 Budget Proposals - Street Department August 16, 1988 Page 4 Item 5 - Air powered tamper, $1,000., to be used with our air compressor for patching and post installation. DIV 21, Line 4220, storm sewer. I have left this line as is. i feel an explanation of its contents are in order. This line was increased last year to facilitate the replacement of storm water inlet grates to current bicycle -safe grates. This project was 60% completed. I have kept the $15,000 figure in this line to allow for the completion of this program, plus installing safety grates on all outlet pipes in the system. There was some indication by the Council to look into this matter. Completion of the catch basin grates could be done for $13,000, but if we go with the pipe -end safety grates, the figure of $15,000 must be maintained. Div 21, Line 4370, storm sewer. This line I have increased from $6,000 to $10,000. This line is used for all contracted work done on our storm sewer lines, outlet pipes, and catch basins. Our system is growing and in some areas, getting very old. This line allows for repair and emergency repair of trouble spots. Also, in the year 1989, we will have the Highway #22 bypass for bridge construction to deal with. This may prove to be very, very inconvenient and costly for the department if we are forced to drive the nine miles around on the detour. Therefore, it has been proposed to build a small temporary river crossing to accommodate our department and possibly the Waste Water Department, who will be stranded by this project also. I, therefore, have added money in this line to accommodate items such as culverts and equipment rental time to help install this bypass. As of this date, the state will not participate in this bypass, therefore, I urge very careful consideration of this line item. DIV 21, Line 4220, traffic signs and signals. I have increased from $500 to $1,200, to ccver the cost of new safety cones and barricades which we must build or buy to bring our inventory up to current safety standards. The above line items I have commented on are not a wish list, but a practical reflection on our department's needs due to a growing work load. I sincerely hope that if I have failed to make clear the use or need for any of the aforementioned items, that you will contact me day or evening for clarification. Thank you. Lar Karg Street Supery sor L� LKIpv Is i (612)587-5151 ITY Of HUTCHINSON VASHING TON A VENUE WEST .HINSON, MINN. 55350 August 12th, 1988 Mr. Robert G. Swanson, Director Railroad Administration Section Minnesota Dept. of Transportation Transportation Bldg. Room 810 John Ireland Boulevard St. Paul, MN 55155 FOR YOUR INFORMATION RE: Proposed Street Railroad Grade Crossing James Street 6 Dakota Rail City of Hutchinson, Minnesota Dear Mr. Swanson: Enclosed in support of establishing and opening the referenced railroad crossing as a City street for a public thoroughfare are the following documents: - one certified resolution adopted by the City Council establishing the crossing. - a photocopy of the agreement signed by the railroad and City Officials pertaining to the crossing. - a photocopy of the Railroad- Highway Grade Crossing Data Sheet which was submitted to Mr. Ernest O'Neill on May llth, 1988. - copies of plan sheets 16, I7, and 19 of the proposed project. Please proceed with preparing and issuing an ExParte Order so that opening the crossing to vehicular traffic may be authorized. Sincerely, CiAy of Hutch' s Eugene Inderson Director of Engineering EA/pv enc. cc: Mayor and City Council ✓ • Letting No. 3 File Resolution No. 8827 RESOLUTION ORDERING OPENING OF RAILROAD CROSSING TO VEHICULAR TRAFFIC WHEREAS, to promote the safe, orderly and efficient movement of traffic between Les Kouba Parkway and 3rd Avenue Northwest, it is expedient to provide a street crossing on the railroad tracks at the southerly extension of James Street; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That Les Kouba Parkway be opened to through vehicular traffic at the railroad crossing south of and adjacent to the intersection of 3rd Avenue Northwest and James Street. 2. That the Director of Engineering is authorized to request of Dakota Rail, Inc., the performance of work necessary for the opening of said crossing. 3. That the Director of Engineering request of the Minnesota Department of Transportation, that a Commissioner's Order be prepared declaring the aforesaid crossing as a public railroad crossing. Adopted by the Council this 26th day of July, 1988. j a=- - --Z Mayor 0 0 �► W a Rail 25 Adwne f. M.. ► % MN SUM Phwo 012) 5674018 ..,rte June 20, 1988 City of Hutchinson 37 Washington Avenue West Hutchinson, Mi 55350 Dear Gene Anderson, Construction of crossings, 2 at Lind Street, 1 at James Street and 1 at 3rd Avenue WW, would be an expense to the City for the following: James Street 1, 60' crossing at $55 per foot = $ 3300.00 {^ ✓' p, ,I TOTAL jad"apo F31 30o. Do Qya- All crossings would be replaced with used rail, new ties, flange rail, ballast and lined. It is also necessary to have 20' run off on each side of crossing. The expense of road surfacing would be done by the City. Sincerely, Approved: Date: Thomas G. Lovett, 'trustee of A Dakota Rail, Inc. Jer me RDSS Approved by the City of Hutchinson, MN, July 26th, 1988. Pr rIr JDR/ rl r Its Mayor (City seal) Its city nis a Of Io -M UUMBA buou boot am= "U Mn l.p. �► t.lt. as NA Anti: 05- 09-19" Cav�ey tacteod James Street i Les Rou>3a Parkway about 50'5. Lsestias of 3rd Ave. M. Hutchinson. -N gaa. - 31� Tvy. 117N g, 29M L. g, Co, Dakota Rail 1. W 14UAv al Su:tacs (T•jpe f: Width) t) Shouldars (Type 4 Width) c) Approach Grades (For Vehisla sovins covards Crossing) d) Angle ( Scrack to Sloed) - a) A.D.T., g.C., Year of Coust t) Speed Limit g) teaitatic Itictway Spoad h) eatklni Restricted Mang Road? Dtstance fres Crossing )) Surface conai,ian 2. UILROAD Present CreJc Crossine !lone None None tpproaeb % None Approach .....% None None None None 63 None troneseA Grade C'r�ssinr Bituminous. 30' None N. Approach 1.00 1 s. Approach -1.00 1 110 300, 6 , '87 30 mph both approaches 20 moh both aperoaches NO a) its. of Tracks Min 0 Ysrsin; 0 Industrial 1 b) Me. of Train$ DAL 1y tassenger o Freighe *ewe khan 1 el 'rain Sfoeds: 5 mph d) Train Schedules: Day: No schedule Jit);t: No trains scheduled at night i. PMECi1Q1 r:PL:C -• A) Distance at which Crossing a) Type inplsce at Cr*-.sin; Mc-.e Condition Approach S Approach 1,2001+ 4) w watt cMS ? .tames St S 3rd Ave b) T of IllucLioac`on at Crossio$ None at crossing about 30' y. of oroposed cross;nc c) r" "Vance yarning Signs C Dist. :ram Xing lone - - - Cond. Size tavaeant Mortis$• Dint. fra• Xing Non�� Coed. Use d) Other Traffic Sign N. Approach Stop Sign. .30', 90'4 (Location A Description) S• Approach yl -1L 400'S, 3dt i. S CI IIT 4ISTAI:Cc"3 Sueeit sketch of Crossing Area shoving all pertinent isfotsatioa A) Distance at which Crossing None Approach Approach 500' is firsc visible: Approach S Approach 1,2001+ 4) }loving Vehicle: Nsign Sight Along Track None Along Track 94' Distance, froc Table I Along koadway Along Roadway 125' Note Sight Deficiency (if any) tiaalQ Quadrants C; Stopped vehicle: 4one Appr, L R v ►ppr. 1 1� 1:00'• :tghe �ista:ue Available AP►e. L R I Apps. L1 6410' FOR YOUR INFORMATION s ,� �y16.1�7f87g2a ?, WrIcHm os.MN. � s a AUG N � 11L{.Ll L' Y N 7 �e21- tsos62a2V 1 17 e-r✓ a., �- ,car- �,2� -� �-C.o J JJJ i EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CRT OF HUTOWMN DATE August 17, 1988 NAME ADDRESS Stephen Howell 125 - 1st Ave SW, Hutchinson JOB TITLE Park Maintenance SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS X NEW EMPLOYEE OTHER; FULL TIME X PART TIME OR SEASONAL PAY RATE T1 COMMENTS Replacing temporaries who have left THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELEC�TI�ON PROCESS, DEPARTMENT, HEAD q/)JT, PERSONNEL COORDINATOR CITY ADMINISTRATOR 0 0 0 Page 1 (OVER) FOR YOUR INFORMATION July 1988 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Lionel Barker, Treasurer BUDGET INCOME BUDGET INCOME MTD YTD BUDGET lance $ 64,682.84 S 92,125.53 Receipts: Basic State /Federal Aid 93,508.00 235,000.00 Big Stone County 5,522.25 16,566.75 22,089.00 *Chippewa County 18,461.25 55,383.75 *73,845.00 Kandiyohi County 25,632.25 76,889.50 102,529.00 McLeod County 33,244.50 66,489.00 Meeker County 15,756.00 47,268.00 63,024.00 Swift County 8,640.00 25,920.00 34,560.00 Appleton 2,326.25 6,978.75 9,305.00 Benson 4,652.25 13,956.75 18,609.00 Glencoe 6,080.50 18,241.50 24,322.00 Graceville 968.75 2,906.25 3,875.00 Hutchinson 26,552.50 53,105.00 Kerkhoven 997.00 2,991.00 3,988.00 Litchfield 9,567.00 28,701.00 38,268.00 Ortonville 3,197.00 9,591.00 12,788.00 Willmar 20.972.00 62,916.00 83,888.00 Bird Island 1,720.75 5,162.25 6,883.00 *Dawson 2,384.00 7,152.00 * 9,536.00 Hector *Madison 1,570.25 2,774.25 4,710.75 8,322.75 6,281.00 *11,097.00 Renville 1,872.50 5,617.50 7,490.00 Cash Receipts 6,650.12 33,179.22 48,000.00 Gifts 1,530.84 2,000.00 Interest 350.53 4,064.49 8,000.00 Reimbursements (local gov't) *Chippewa County 8,007.00 24,021.00 *32,028.00 *Dawson 1,368.00 4,104.00 * 5,472.00 *Madison 875.00 2,625.00 * 3,500.00 Benson (materials only) 418.98 1,918.98 1,813.47 Chippewa Co. (materials only) 7,500.00 9,467.64 Other Reimbursements 757.30 4,147.53 5,401.00 Other Total Receipts 151,521.18 635,671.56 1,003,012.11 Other funds Glencoe Fund 3,742.00 KCWL _ 1,786.00 TOTAL RECEIPTS & BALANCE: $216,204.02 $727,797.09 $1,008,540.11 0 Page 1 (OVER) July 1988 PIONEERLAND LIBRARY SYSTEM TREASURER'S REPORT (Continued) EXPENDITURES: ACCT GROUP... LIBRAAY PERSONAL SERVICES SALARIES AND WAGES MtALTN INSURANCE HEALTH INSURANCE OEOUCTLBLE RETIREMENT INSURANCE ACCT GROUP... MATERIALS BOOKS - ADULT BOOKS - CHILDREN GtNEPAL REFERtNCE PERIODICALS PAMPHLETS SWIFT C4XRITY MATERIALS RENiON LIBRARY MATERIALS CHIPPEWA COUNTY LIBRARY MATERIALS 8HM C 164H FILMS VIDEO DISCS E TAPES AVOID DISCS AND TAPES SLIDES AND FILM STRIPS MICROFORM$ BINDING ACCT GROUP... CATALJGING OCLC AND OTHER CHARGES CON VENOOR CHARGES ACCT GROUP... VEHICLES - OPERATION AND MAINTENANCE INSURANCE AMORTIZATION ACCT GROUP... COMMUNILATION TELEPHONE AND LINE CHARGES TERMINAL MAINTENANCE POSTAGE AND SHIPPING ACCT GK04JP..• EQUIPMENT NEW EQUIPMENT A/V EQUIPMENT MAINTENENCE AND CUNTRACTS ACCT GROUP... OTHER CUSTODIAL SUPPLIEa AND EQUIPMENT SUPPLIES AND PRINTING PROMOTIONAL A1Y0 PK06RAMMING MILEAGE AND MEETINGS - STAFF MILEAGE AND MEETINGS - TROSTEtS PROF. MEMBERSHIPS ITRUSTEtSI INSURANCE ADS AN9 LEGAL NuTICES ADOLT ING 30OKKEEPING CONTINUING EDUCATION SPECIAL GLENCUE FRIcNOS, 1983 NC WL LOCAL EQUIPMENT AUTOMATION FUND ILOLALI ENDING CASH BALANCE ACCT GROUP... ACCT GROUP... uRG. TOTAL... Page 2 MTD YTO 2 OF EXP CURREN EX PENJT TURES EXPENDITURES TO EST bWGET .00 .00 .004 .00 539647.61 370.372.02 56.6S% 653,820.00 2.701.26 9.826.97 4o.b0% 21.000.00 329.!8 2.183.46 72.764 3,000.00 4,965.68 35,148.49 60.354 58.240.00 61,645.93 417,530.94 56.734 73b,060.00 4.290.50 42,010.66 60.724 700000.00 1,298.59 13,664.57 77.034 16,000.00 304.13 10*10d.48 LO1.,)B4 IU,000.U0 24.047.92 76,510.40 126.244 21,000.00 .00 3U.02 10.274 300.00 .00 .00 .004 .00 39.2♦ 1,U73.00 59.20% 1,813.47 1,46d.70 8.015.56 84.664 9,467.04 .00 L,800.00 46.L5% 3,900.00 174.36 29513.52 52.374 49800.00 26.80 53.60 26.00% 200.00 .00 L06.L1 42.444 150.00 .00 L47.50 L47.504 100.00 .00 340.77 35.474 950.00 31,346.24 L06,575.99 75.70% 140978L.11 4,496.00 10,127.00 94.90% 109671.00 20L.83 9,659.39 53.664 18.000.00 4,699.03 19,786.34 69.JIZ 28,67L.00 1,690.07 8,245.15 54.974 15.000.00 393.82 779.01 51.934 1,500 .00 S1000.00 LZ�.00% 4,000. 1,083.89 14.024.16 68.412 20,50U. 670.96 5.369.14 63.172 8,500.00 .Do 906.40 64.744 1,400.00 1.290.19 5,821.79 72.774 8,000.00 1,961.L5 11,097.33 67.58% 17,900.00 616.50 19417.10 70.66% 2,000.00 .00 1,200.66 L7L.524 700.00 1.053.80 11,555.02 96.19% 11,000.00 1,670.30 14.172.78 96.414 14,700.00 141.98 551.15 55.134 1.000.00 1,899.11 12.570.69 62.854 20,000.00 IIL.94 613.74 122.7S4 500.00 155.58 2,744.79 49.9R4 5.500.00 481.91 1,540.71 48.154 3,200.00 .00 464.00 116.00% 400.00 283.00 8,605.00 95.61% 9,000.00 .00 84.32 84.32% 100.,)0 .00 1,400.00 116.674 1,200.00 225.00 1,575.00 51.504 3,000.00 .00 200.00 40.002 500.00 3,299.52 3U,353.10 68.36% 44.400.00 .00 1,000.00 26.724 3,742.00 .00 ?Io.75 12.254 1,796.00 2,053.43 5,593.32 .004 .UO .DO .00 .00% .00 2,053.43 6,dt2.07 123.234 51528.00 109.760.29 6219353.36 61.614 1.008040.11 $106,443.73 $106,443.73 0 E 4 4 MINUTES HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION Monday, May 2, 1988 The meeting was called to order at 7:52 P.m. Minutes were read and approved. Gary Henke reported the following: *A $90,000.00, 7.1% interest certificate at First Bank Minnesota matured on february 1, 1988. Gary will be reinvesting $85,000.00 in a 6 month, 6.8% certificate at First Bank Minnesota. *A $100,000.00 certificate at First State Federal, matures on May 4, 1988. Gary will be checking into reinvesting. A motion was made and seconded to have Gary check into, and possibly invest up to $50,000.00, with Kemper Government Security Trust or a similar investment. Another possible investment could be investing $75,000.00 in a bank certificate for up to 1 year. Motion passed. It was noted that the audit report has been done. A motion was made and seconded to add Kelly Goranson and Brian Brown to the association membership. Motion passed. A motion was made and seconded to remove Gary Hotovec from the active list, and put his name on the vested rignts list as of January 4, 1988. A proposal to keep in mind for the next actuaril study is the Accrual Death Benefit, Butch Henke reported the Legislature is not intending to do anything with pensions. The meeting was adjourned at 8:22 p.m. People present: Steve Schramm Jim Brodd Butch Henke Ed Homan George Field Gary Henke Jeff Dobratz Gary Plotz Sincerely, Jeff Dobratz Secretary MINUTES HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION Monday, August 8, 1988 The meeting was called to order at 9:12 p.m. Minutes of the previous meeting were read and approved. Dave Hohman, an associate with Dean Witter, gave a presentation on four possible investment ideas. 1) CD's 2) U.S. Government Savings Bonds 3) Agency Bonds 4) CMO's Gary Henke gave the treasurer's report and reviewed some possible investments. After further discussion, a motion was made and seconded to invest the following: • $25,000.00 in a "High Tech II" Bond fund with Bob Carney of Waddell and Reed. • $25,000.00 in a 2 year, 8.6% interest CD, with Dave.Hohman of Dean Witter • $50,000.00 on a 7.6% interest, 2 year savings certificate at First National Bank Motion passed. A motion was made and seconded to add Robert Hinckle to the Association membership. Motion passed. Butch noted an upcoming Relief Association Seminar thru the Willmar Sectional Fire School. The meeting was adjourned at 10:10 p.m. Members present: Steve Schramm Ed Homan Butch Henke feorge Field Gary Henke Jeff Dobratz Paul Acklund Gary Plotz Sincerely, Jeff Dobratz i Secretary