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cp09-13-1988 cHUTCH INSON CITY CALENDAR WEEK OF Sept. 11 TO Sept. 17 f 1988 WEDNESDAY -14- 10:00 A.M. - Directors Meeting at City Hall wyl SUNDAY _11_ J THURSDAY -15- Noon - Energy Council Meeting at C.D.S. V 0 T E PRIMARY ELECTION MONDAY -12- Noon - Special Planning Commis- sion Meeting (Budget) 8:00 P.M. - Fire Department Meeting at Fire Station FRIDAY A R T S T S 6 CRAFTS TUE- Y 1 PRIMARY ELECTION 10:00 A.M. - WWTP Meeting at Plant Site 8:00 P.M. - City Council Meeting at City Hall SATURDAY -17- F E S T I V A L ,rt5 & vraft5 Testival AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 13, 1988 1. Call to Order - 8:00 P.M. 2. Invocation - Rev. Gary Brooks, Shalom Baptist Church 3. Consideration of Minutes - Regular Meeting of August 23, 1988; Bid Openings of August 23, 1988 and September 2, 1988 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - August 1988 2. Airport Commission Minutes of August 29, 1988 3. HRA Minutes of July 19, 1988 4. Nursing Rome Board Minutes of July 21, 1988 (b) Use of Library Square On September 17, 1988 (c) Application from Hutchinson Youth Hockey Association for On -Sale • Non- Intoxicating Malt Liquor License (d) Appointments: 1. Park & Recreation Board - Virgil Voigt & Linda Martin 2. Airport Commission - Dennis Kahl 3. Utilities Commission - Dr. Thomas B. Lyke Action - Motion to order report and minutes filed, approve use of Library Square, issue license and ratify appointments 5. Public Hearin - 8:00 P.M. (a) Set -Up License for Bradley Larson at Little Crow Bowling Lanes (Continued Hearing from June 14, 1988) Action - Motion to close hearing and issue license 6. Communications, Requests and Petitions (a> Consideration of Request By Hutchinson Downtown Business Association for Permanent Installation of Lighting In Library Square 0 Action - Motion to reject - Motion to approve 1 CITY COUNCIL AGENDA - SEPTEMBER 13, 1988 (b) Presentation By President Bud Daggett And Ivan Larson Regarding Fuel And Power Cost Adjustment By Hutchinson Utilities Action - (c) Update Report On Library System And Pioneerland Library System Budget Request Action - (d) Consideration of Request for Street Lighting On Third Avenue S.Y. Action - Notion to reject - Notion to approve and refer to Utilities 7. Resolutions and Ordinances (a) Ordinance No. 20/88 - An Ordinance Regulating The Issuance Of Setup Licenses For The Consumption Of Intoxicating Liquor Within The City Of Hutchinson Action - Notion to reject - Notion to waive second reading and adopt (b) Resolution No. 8856 - Resolution For Purchase Action - Notion to reject - Notion to waive reading and adopt 8. Unfinished Business (a) Consideration of Parking Restrictions On Bradford Street (DEFERRED AUGUST 23, 1988) Action - Notion to reject - Notion to approve - Notion to waive first reading of Ordinance and set second reading September 27, 1988 (b) Consideration of Awarding Contract for Project No. 88 -33, Letting #f17 (Storage Building) Action - Notion to reject - Notion to approve and award contract - Notion to waive reading and adopt Resolution (c) Update On Florida Street Improvements Action - 9. NEW BUSINESS 2 0 CITY COUNCIL AGENDA - SEPTEMBER 13, 1988 (b) Consideration of Curbside Pick Up of Bagged Leaves And Grass Clippings Action - (c) Consideration of Amending Assessment Roll No. 244 for Letting No. 7, Project No. 88 -13 Action - Notion to reject - Motion to approve amendment - Notion to waive reading and adopt Resolution No. 8857 (d) Consideration of Request for Approval of Supplemental Agreements for Lettings No. 3, 6 And 7 Action - Notion to reject - Motion to approve (e) Consideration of Bids for Letting No. 18, Project No. 88 -34 (Airport Apron Construction) Action - Notion to reject - Notion to approve - Motion to waive reading and adopt Resolution No. 8858 (f) Consideration of Method of Payment for Balance Owing On Election Equipment Action - (g) Consideration of Water Turn -On And Turn -Off Policy Action - (h) Consideration of Amending Policy From 90 days to 60 Days for Waiving Fee for Water Turn -On Action - Motion to reject - Motion to approve amendment (1) Consideration of Ordinance Establishing Wastewater Treatment Rates for City of Hutchinson Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading September 27, 1988 (j) Consideration of Rental of City Owned Farm Land By Kenton And Kurt Knutson Action - (k) Consideration of Proposed Change Order Nos. 8, 9 And 10 for Wastewater Treatment Plant Action - Motion to reject - Notion to approve Kl CITY COUNCIL AGENDA - SEPTEMBER 13, 1988 0 (1) Consideration of Xerox Copy Machine Replacement Action - Motion to reject - Notion to approve (m) Consideration of Joint Planning Agreement for Funding Tennis Court And Civic Arena Improvements Action - Notion to reject - Notion to approve agreement (n) Consideration of Alley Behind Police Station (Requested By Mayor Paul L. Ackland) Action - (o) Consideration of Authorization To Enter Into Contract with Miller - Dunwiddie- Associates, Inc. Under Small Cities Grant Action - Motion to reject - Notion to approve and enter into contract (p) Consideration of Monthly Billing for Vater /Sewer/Refuse Action - 0 10. Miscellaneous (a) Communications from City Administrator 11. Claims. Aonrooriations and Contract Payments (a) Verified Claims Action - Notion to approve and authorize payment from appropriate funds 12. Ad.iournment 4 0 MINUTES . REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 23, 1988 1. The meeting was called to order by Mayor Ackland at 7:30 P.N. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carle, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Gerrit Molenaar, Jr. 3. MINUTES The minutes of the regular meeting of August 9, 1988, Board of Review of August 9, 1988 and bid opening of August 5, 1988 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JULY 1988 2. PLANNING COMMISSION MINUTES OF JULY 19, 1988 3. POLICE CIVIL SERVICE COMMISSION MINUTES OF AUGUST 10, 1988 4. HOSPITAL BOARD MINUTES OF MAY 17, JUNE 21 b JULY 19, 1988 5. TREE BOARD MINUTES OF JUNE 29, 1988 The notion was made by Alderman Mlinar, seconded by Alderman Carle, to order the report and minutes filed. 5. PUBLIC HEARING None. 6. COMMUIICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY MN/DOT OF PRELIMINARY LAYOUT FOR T.H. 15 IMPROVEMENT CONSTRUCTION IN 1990 Gene Setrum and Jon Henslin, MN/DOT Willmar District Office, presented the proposed improvement for T.H. 15. The contract letting would be January of 1990. It was also mentioned that future proposed projects include traffic signals on Bluff Street, T.H. 22, and T.H. 7 East. It was the consensus of the Council to hold a public hearing on the project prior to adopting the Resolution. Alderman Carle moved to set a public hearing for September 27, 1988 at 8:00 P.M. Motion seconded by Alderman Mlinar and unanimously carried. Mr. Henslin reported that MN/DOT was in receipt of Resolution No. 8851 1 CITY COUNCIL MINUTES - AUGUST 23, 1988 requesting additional funding for tree replacement along Main Street. They had allocated $4,000 for landscape work in Hutchinson, but he was doubtful any increased funding would be granted. Mayor Ackland pointed out that additional trees had been removed within the last couple of weeks which were not previously approved. MM/DOT stated they would check into the matter. (b) CONSIDERATION OF REQUEST FOR STREET LIGHTING ON CAMPBELL LANE Following discussion, Alderman Torgerson moved to approve the street lighting and refer the request to Hutchinson Utilities. Motion sec- onded by Alderman Carla and unanimously carried. 7. RESOLUTIONS AND (a) ORDINANCE 10. 20/88 - AN ORDINANCE APPROVING AND REGULATING THE SALE OF LIQUOR BY VAY OF SET -UP LICENSE Alderman Carla moved to waive first reading and set second reading for September 13, 1988. Notion seconded by Alderman Mlinar. Attorney Anderson reported he wanted to add a lapse provision clause and change the misdemeanor status in the ordinance. Alderman Torgerson moved to approve the amended copy. Alderman Carla seconded the motion and amendment unanimously carried. Main motion unanimously carried. (b) ORDINANCE NO. 21/88 - AN ORDINANCE E %TENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND VITHIN THE CITY LIMITS AND ABUTTING THEREON The motion was made by Alderman Carla, seconded by Alderman Torgerson, to waive second reading and adopt Ordinance No. 786. Motion unanimous- ly carried. (c) RESOLUTION NO. 8854 - RESOLUTION FOR PURCHASE Alderman Nlinar moved to waive reading and adopt Resolution No. 8854. Notion seconded by Alderman Nikulecky and unanimously carried. (d) RESOLUTION NO. 8855 - RESOLUTION TO ENDORSE AND SUPPORT EFFORTS TO CO -HOST 1991 STATE AMATEUR BASEBALL TOURNAMENT Alderman Carla moved to waive reading and adopt Resolution No. 8855. Notion seconded by Alderman Mikulecky and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SUBDIVISION AGREEMENT FOR VAGNER DEVELOPMENT . CORPORATION PLAT (DEFERRED AUGUST 9, 1988) E 0 CITY COUNCIL MINUTES - AUGUST 23, 1988 Following discussion, the motion was made by Alderman Mikulecky to ap- prove the subdivision agreement for Wagner Development Corporation Plat with two minor changes. Motion seconded by Alderman Carls and unani- mously carried. (b) CONSIDERATION OF REPORT ON DEFERRING ASSESSMENTS OI SANTELMAN'S ADDITION (DEFERRED JULY 26, 1988) The City Attorney stated the City was not in a strong position to acti- vate Santelman's assessments and should, therefore, uphold the deferred assessments. The road would not provide any benefit to the property owner. He further reported that Ken Santelman would be willing to sign a revised subdivision agreement which would eliminate future misunder- standings. Following discussion, Alderman Carls moved to authorize the City Attor- ney to prepare a revised subdivision agreement for the September 13, 1988 City Council meeting. Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Mikulecky moved to discontinue service on Monday, August 29, at noon unless other arrangements had been made. Motion seconded by Alderman Carls and unanimously carried. (b) CONSIDERATION OF AWARDING CONTRACT FOR GROUP HEALTH AND LIFE INSURANCE AID LONG -TERM DISABILITY City Administrator Plotz reported on the insurance and long -term dis- ability bids received today. Due to their complexity, the insurance consultant, Mark Flaten, would like more time to review them. There- fore, it was suggested to hold a special meeting for this purpose. Alderman Mlinar moved to hold a special meeting on Monday. August 29, 1988 at 8:00 P.X. Motion seconded by Alderman Mikulecky and unanimous- ly carried. (c) CONSIDERATION OF PARKING RESTRICTIONS OI BRADFORD STREET Following discussion, Alderman Carls moved to refer to the Police De- partment for a recommendation. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF MECHANICAL SYSTEM AT RECREATION CENTER Following discussion, Alderman Carls moved to approve the repair work at the recreation facility by Allied Mechanical Systems at a cost of $1,130; then if the problem is not resolved, the City will pursue court K3 CITY COUNCIL MINUTES - AUGUST 23, 1988 0 action. Motion seconded by Alderman Torgerson and unanimously car- ried. (e) CONSIDERATION OF REACTIVATING ASSESSMENT FOR JOHN RYDNING ON ASSESSMENT ROLL NO. 244 Following discussion, Alderman Carls moved to approve reactivation of assessment. Motion seconded by Alderman Mlinar and unanimously car- ried. (f) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LOVELL BAUMETZ, MODERN MAZDA, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mikulecky moved to approve the condi- tional use permit and waive reading and adopt Resolution No. 8852. Notion seconded by Alderman Nlinar and unanimously carried. (g) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JOHN MILLER FOR CONSTRUCTION OF CAR WASH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Carls moved to approve the conditional use permit and to waive reading and adopt Resolution No. 8853. Motion seconded by Alderman Mikulecky. Alderman Torgerson amended the motion to include all the stipulations set forth by City staff in a memoran- dun to the Planning Commission dated August 1, 1988. Amended motion seconded by Alderman Carls and unanimously carried. Main motion car- ried unanimously. (h) CONSIDERATION OF VARIANCE REQUESTED BY MICHAEL SCHMIDT WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Michael Schmidt, 512 Lynn Road, reviewed the reasons why he needed a variance for a side yard setback to construct a garage. However, there was no proof of hardship. Following discussion, Alderman Miinar moved to uphold the recommenda- tion of the Planning Commission to deny the variance. Motion seconded by Alderman Torgerson and unanimously carried. (i) CONSIDERATION OF FINAL PLAT OF WOODVIEW ACRES SECOND SUBDIVISION SUBMITTED BY JOEL VIN KEN IER (TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to refer to the County with no objection with the stipulation that City staff recommendations be considered by the developer and County. Motion seconded by Alder- man Mlinar and unanimously carried. (j) CONSIDERATION OF SUBDIVISION AGREEMENT FOR WOODVIEW ACRES SECOND i SUBDIVISION 4 0 40 r1 CITY COUNCIL MINUTES - AUGUST 23, 1988 Following discussion, Alderman Torgerson moved to approve the subdi- vision agreement. Notion seconded by Alderman Mikulecky and unani- mously carried. (k) CONSIDERATION OF HIRING THREE PART -TINE EMPLOYEES IN POLICE DEPARTMENT Following discussion, Alderman Torgerson moved to approve. Motion sec- onded by Alderman Mlinar and unanimously carried. (1) CONSIDERATION OF PROPOSED REMODELING PLAN FOR LIQUOR STORE Alderman Torgerson moved to defer. Motion seconded by Alderman Miku- lecky and unanimously carried. (m) CONSIDERATION OF REQUEST BY HUTCHINSON COMMUNITY HOSPITAL TO PURCHASE IRRIGATION AND ASPIRATION MACHINE Alderman Carls moved to approve the purchase. Motion seconded by Ald- erman Mlinar and unanimously carried. 10. MISCELLANEOUS (a) City Administrator Plotz reported on a meeting with the school concern- ing tennis courts. A consultant inspected the site and did a recommen- dation on costs and alternatives. The reconstruction of eight courts will cost about $75,000. Also, they discussed the condition of the ice mats at the civic arena. During discussion, it was suggested to get an estimate for 10 tennis courts, with the two additional courts to be at another location. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on a complaint about noise and loud music at the fair grounds during the county fair. He suggested the City Admin- istrator write a letter to the Fair Board regarding the noise late into the evening by the band and carnival. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated there was another complaint about the weeds on the Kiockmann lot at Fourth Avenue S.V. (d) COMMUNICATIONS FROM ALDERMAN MIKULECKY Alderman Mikulecky suggested a buzzer on the front door at the police station so the dispatchers would know when someone was in the lobby. (e) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Anderson requested a closed meeting prior to the Septem- ber 13, 1988 Council meeting to discuss the airport situation and the CITY COUNCIL MINUTES - AUGUST 23, 1988 Elmer Sturges ditch problem. Alderman Ilinar moved to hold a closed meeting September 13, 1988 at 6:30 P.I. Notion seconded by Alderman Torgerson and unanimously car- ried. Alderman Carls moved to change the November 8, 1988 Council meeting to Monday, November 7, due to elections. Notion seconded by Alderman Niinar and unanimously carried. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS 12. (a) VERIFIED CLAIMS The notion was made by Alderman Torgerson, seconded by Alderman Carls, to approve and authorize payment from the appropriate funds. Motion unanimously carried. There being no further business, the meeting adjourned at 10:10 P.M. 0 �J MINUTES BID OPENING TUESDAY, AUGUST 23, 1988 City Administrator Gary D. Piotz called the bid opening to order at 2:00 P.M. Also present were Finance Director Kenneth B. Merrill, Consultant Mark Platen and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3902, Advertisement for Bids, Group Health And Life Insurance Proposals And Long Term Disability Proposal, was dispensed with. Multiple combinations of insurance proposals were opened and read. The bidders were as follow: LONG TERM DISABILITY Bids were received from National Services and Insurance Planners for E & 0 Insurance. See attached sheet for breakdown.I LIFE INSURANCB/AD&D Bids were received from Bob Martin & Associates, Insurance Planners for E & 0 Insurance, Minnesota Mutual and M.I.I. See attached sheet for breakdown.I HEALTH IMM110E Insurance Planners submitted a bid from Blue Cross/Blue Shield which contained an estimated 50 combinations of insurance proposals. See attached sheet for breakdown.I The bids were referred to the City's insurance consultant, Mark Flaten, for re- view and a recommendation to the City Council. The meeting adjourned at 2:25 P.M. IThe attachements are the comparisons of bids that met the specifications as being closely equivalent to the current coverages. 1 G5' LTD Proposals Rate /5:00 Law Enforcement: Rata/S1D0 Non -Law Enforcement: Rate Guarantee: Benefit level (%): Maximum Covered SeLarys Maximum Monthly ganef it: Elimination Periods Own Occupation Tact: Earnings Test: indexings Social Security Integration: Cost of Living Adjustment: Duration: Residual Benefit: Conversion Privledge: Pre - Existing Limitations: Mental, Emotional 6 Chemical Disorders: Monthly Covered Salarys Law Enforcement: Non-Law Enforcement: Monthly Cost. City of xutchinson School Ins Fund INCUMBENT 0.67 0.39 One Year 60% 30,000 1,500 6 Months 24 Months None Fuil Family If 3% then CPI 20% Max None None None Unlimited 61,667 109,619 $707 School Mutual Ins fund Benefit 0.60 0.61 0.35 0.61 Two Year Two Tear 60% 60% 55,000 100,000 2,750 5,000 6 Months 6 Months 24 Months Age 65 for aS30,000 01,667 36 M6 for 430,000 Non! 80% $634 7.5% rut Family Full Family If 3% then CPI 3% 20% Max Unlimited None Yes None Yes None 313/12 N/A for Existing EE Unlimited 24 Months 01,667 151,286 109,619 $634 $923 ba•oa -29 0 0 LA 0 City of Nutchinson Life Insurance Proposals 88.08- INCUMBENT Subject of Coverage MML MML IIII MII GroupMseriea Continental Entities Covered:' City City City City City City B.N. B.N. B.N. NCR NCR NCR Dividend Provision: Yes Yes No No No No Rate Guarantee: 1 Year 1 Year 1 Year i Year 2 Years 2 Years Life - Multiple 1 x 1 x I x 2 x l x t x Voluae: 1,857,000 1,860,000 5,413,000 10,826,000 1,857,000 6,478,5DO Rate/1,10: 0.270 0.270 0.19D 0.170 0.270 0.150 Monthly Cost: 501 502 1,028 1,660 SOT 972 AD&D - Multiple i x 1 x 1 x 2 x 1 x l x VOlune: 1,857,D00 1,860,DDO 5,413,000 10,826,000 1,857,000 6,478,500 Note/ft: 0.040 0.040 0.050 0.050 0.060 0.030 Monthly Cost: 74 74 271 541 111 194 total Monthly Cost: 576 $77 1,299 2,382 613 1,166 88.08- 0 0 0 City of Hutchinson City Hospital Total 93. ZO 110.15 Single 10 116 126 79.40 72.85 Fmi ly 72 48 120 97.96 87.81 family I---------- -- ------ - - - - -- ------ -SELF INSURED____ -------------------------- ---------------- FULLY IMSURED ----------------- 237.24 202.88 AWARE 182.84 AWARE well- 312.71 Select Preferred AWARE Gold* Cm CNN CNN Cm AWARE Gold Preferred ness Cm PNP Care* Gold* Cold' N /Co -Pay 100' 200• 300* 500' Gold M /Co-Pay Gold 80 SDO Fixed Costs: Single 21.48 24.39 22.04 21.3 21.19 20.77 20.45 19.90 Family 40.34 61.64 52.11 50.42 49.69 48.73 48.00 46.73 Full Rates 2 Expected: Single 103.23 100.AL 93. ZO 110.15 101.14 88.15 83.14 79.40 72.85 131.75 119.45 112.89 97.96 87.81 family 249.4 228 221.93 257.69 237.24 202.88 191.41 182.84 167.75 312.71 284.35 268.11 232.83 205.40 Total Expected Costs: 515,263 482,031 460,498 537,620 494,549 425,430 401,338 383,342 351,7D9 649,508 590,072 556,768 483,391 428,545 Full Rates a Maximum: Single 103.23 120.72 110.40 132.18 121.10 104.89 98.74 94.13 86.09 131.75 119.45 112.89 97.96 87.81 Family 249.43 275.95 262.00 309.09 283.95 241.17 227.06 216.54 198.01 312.71 284.35 268.11 232.83 205.40 Maximum Liability: 515,263 579,897 544,205 644,946 591,991 505,878 476,290 454042 415,302 649,508 590,072 556,768 483,391 428,545 0 Claim lag Not Recognized (Est 20%) 88.08 -261 0 XIMUTES BID OPENING FRIDAY, SEPTEMBER 2, 1988 City Administrator Gary D. Plotz called the bid opening to order at 2:00 P.X. Also present was Administrative Secretary Marilyn Swanson. The reading of Publication No. 3909, Invitation for Bids, Letting No. 18, Proj- ect No. 88 -34, was dispensed with. The following bid was opened and read: Vm. Mueller & Sons, Inc. Hamburg, MN $155,614.73 The bid was referred to the Engineering Department for review and a recommen- dation. The meeting adjourned at 2:05 P.M. 0 E W 0 3 ro;.0 -404 U.S. mp"IMWt Or COMMLaCf sWaxep MtsMllA parked In whkh permlb bsuN I,LGyST 1999 ,([tLU .,>< u.ew IPNew Cents ennl'rnsn M Mmr erld addlrw k,OlOdkg SIPCSdrI SSS REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 S 9999 095 1 0 26 9999 02730 JAMES MARKA SLOG OFFICIAL CITY HALL 37 WASHINGTON AVE HEST If your building permit system Ms chs gad, mark (X) appropriate box below and explain M Comments. HUTCHINSON AN 55350 ❑ Discontinued Issuing permits ❑ Merged with another System ❑ split Into two or mom systems ❑ Annexed land arses PLEASE COMPLETE AND MAIL 1 ❑ Had other changes THIS FORM ON OR BEFORE Bureau of the Census Instructions are Included. For If no permits were Issued during mark (X) In the box —. ❑ Street 1201 East Tenth 'ta collect t this period, Jeflwsunvill� N 32 113011763-7244. and return this form PRIVATELY OWNED PUBLICLY OWNED EW RESIDENTIAL Number of HNOUSEKEEPING Number W VeNetion of Valuation of hem No. BUILDINGS Housing construction BullAi • Housing construction ng omit cans Buildings units Witt cents units Id It) IN lot el tll Is) Single-family houses, detached 101 4 4 302,663 Exclude mobile homes. Singls.famAy houses, t01Q0f -S, Dye toroof waA, wbel -NO unite above or Daiow, and -No - separate heating systems and utility matan. (Count each unit an s separate building) 102 Two-family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 4 4 302663 TOTAL - Sum of 101 -106 0 toe NEW RESIDENTIAL PRIVATELY OWNED PUBLICLYOWNED Numbs, of Valuation of Number of Valuation at NONHOUSEKEEPING (tam Building Rooms BUILDINGS cOmit cents construction Omir cents No. Buildings Rooms (a) (b) ICI to) Its UI Ipl Hotels, motels, and tourist cations isnt accommodations orgy) 213 Other nonhousekeeping shelter 214 PRIVATELY OWNED PUBLICLY OWNED EMM NEW Number Valuation of Number Valuation of NONRESIDENTIAL Item BUILDINGS No. of eonsouction of construction buildings Whit cents buildings Witt cone el (b) Ira (dl el Amusement. social, and recreational 318 Churches and other religious 319 Industrial 320 Pork i w s Ibuildi s and open decked) 321 Service stations and repair garages 322 Hos itals and institutkrul 323 Offices, banks, end prclessional 321 Public works and utilities 32{ Schools and other educational 32{ stores and customer Services 327 Other nonresidential buildings 323 Structures other than buildings 32{ PUBLICLYOWNED ADDITIONS, PRIVATELY OWNED Number Valuation of Number Valuation of ALTERATIONS, AND Item CONVERSIONS No. of construction of construction buildings Omit cents buildings Omit cents lot Ibl Icl Idl el Residential - Classify eddit)ons of 434 11 46 660 garages and carports in Item 438. Nonresidential aM nonhousakesplrg 437 2 21,000 1 1,000 Additions of residential garages and carpom 4 27,039 lattachad end detschadl 478 62 00 TOTAL Pseass CONTINUE ON RE VERSE 6/DF �y SIGN -31 MHI -31 MOVE-1 30 PERMITS - $398,3 VALUATION DEMOLITION$ AND Number of Number of RAZING OP Itern BUILDINGS No. H H� hlW4gs ung k4allnpe Iel lot fol lei e S Ie- lemlly howea (attached and detacMdl 048 we- emit bolldl a ' Three -and fouf-famlly buildings !i7 Flvaor -more family buildings Sts All other buildings end ebueturee A a.+>• r+e '.+ a .w.r •"' RAWMM INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 4$00,000 OR MORE Please Provide this following Informal for each Perrino euthodtllg construction valued at 11100,000 or more entered In sections I through IV. Item Nvnber of from Description N obrrildis Owner. owner traix b I -IV enema la) of iel O sl 0 fop Kind of budding __-- --------- -- ------------ � ❑hNers She edGeu -- ------ __— ---------- — ❑►ubk KW of ou" ----- _— --- -- --- — -------- -- - - ---- ❑hwete 1 Kind of building ------- — ----- _____— _______ - -- ❑hives 1 Kind of buedNg ---- ____ _ -------------- -- _— --- — --- Drivers Ske MdnM----- — ------ w_— __— ____ —____ ❑Pxeee 1 Kind of buedirg _-- ^ ------ �- -_�_�_ ❑hhnM ❑hAlle Kind of ouYAerg She eddnee — __— _— _— ❑Pu010 1 Kind of duetting _— --- — ---- -- __— -------------- ❑hNers ❑PUMe i Kind of building _ ___ ___ ____ ________— ----- - ------ ❑Prints ------------ She nMNeu _— ____— __-- ----------- 1 Kind of b."M — __— ___— __- - —._ -- ❑hhers or 1 Comments An you swan of any new pormN-fasuing ® No ❑ Yea - Please gh+ sddhbnaf hfon orlon N cormtenb. Jurforl" na7 Name of perwn to contact regarding" report TolgMrr James G. Maxka Arse ooM 612 tlumMr, 587 -5151 lewWen 210 Title Building Official 0 E 1 MINUTES HUTCHINSON AIRPORT COMMISSION Monday, August 29, 1988 Members present: Chairman Doug McGraw, John Miller, Dave Skaar and Don Pankake. Members Absent: Mayor Paul Ackland and Randy Buboltz. Meeting was called to order at 8:30 p.m. Motion made by Dave Skaar, seconded by John Miller, assed unanimously, to allow Hutch Flite Service to have an aircraft auction on the 15th and 16th of Sept., 1988 and also to allow the Civil Air Patrol to hold a pancake breakfast. A list of improvements to be considered for implementation at the Hutchinson Airport. 1. Runway resurfacing 2. Ramp resurfacing 3. Upgrade runway lighting 4. Install strobe lights on end of runway 5. Renovate lobbyarea Meeting adjourned at 9:45 p.m. Submitted by Doug Meier 0 � "l' (2) �� HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY REGULAR BEARD MEETING JULY 19,1988 W MINUTES I. CALL TO ORDER: 2:00 P.M. BOARD ROOM PARK TOWERS APARTMENTS Chairman Gary Molenaar called the meeting to order. Members present- Richard Peterson, Gary Molenaar, Pat Mikulecky, and Jean Ward. Members absent -John Paulsen and Don Krasen. II. CONSIDERATION OF MINUTES OF JUNE 15,1988 REGULAR BOARD MEETING There being no additions or corrections Chairman Molenaar moved the minutes be approved as mailed. Pat Mikulecky seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNTS FOR PARK TOWERS PROJECT AND HHRA GENERAL FUND The subsidy for July has not yet been credited to our account. One -half the audit cost of $320.00 was paid to Seifert, Betts, 5 Co prior to audit approval per HUD regulations. There being no further discussion Richard Peterson moved the reports be approved and Pat Mikulecky seconded and the motion carried unanimously. IV. SECTION 23 /PARK TOWERS PROJECT 1. The Director reviewed the progress with the caulking. Caulking began Monday,July 11 and will be completed Friday, July 22. Budget Advance Letter Approval from HUD has been received. 2. Window Glass Replacement bids from Crow River Glass, New Ulm Glass Co., Inc., and Arrow Glass were presented. Approximately 20 -2' windows need to be replaced due to the loss of their vapor lock. Bids from Crow River Glass and New Ulm Glass.were comparable with Crow River Glass being higher on the small windows but lower on the large windows than New Ulm Glass. Because the prices were equally competetive Crow River Glass was selected and approved unanimously by the Board due to their excellent service and local nature. 3. The bids for pumps were presented, with a low bid of $695.00 from TEK Mechanical Service Inc. which will be used when the last original pump needs to be replaced. 4. The Director reviewed the new Tenant Selection Policy implementing the new Federal Preference Rule. The Board approved the Resolution implementing the new policy. 5. The Director reviewed the new Capitalization policy which defines expendable versus non - expendable equipment. A resolution adopting the policy was approved by the Board. °/ -t (3) Hutchinson HRA -Board Minutes, July 19, 1988 Page 2 6. The Director notified the board that HUD is offering PHA training on 7/27/88 and 7/28/88 for a registration fee of $22.00. Attendance at the training sessions on those days is planned by the Director. 7. A picnic for the residents is being planned for Wednesday, August 10 at 5:00 P.M. in the Community Room. All Board members are invited to attend. V. A letter received by John Paulsen from Advantage Marketing Group was shared with the Board. A discussion ensued concerning the possibility of building congregate housing. The majority consensus of the board was to monitor how other housing developments such as Greencastle fill the need for the elderly. Pat Mikulecky suggested that Burns Manor may be adjusting and possibly adding some services impacting the need for elderly housing. VI. OTHER BUSINESS 1. The Board was notified that John Korngiebel had requested the names o5 respondants to the housing marketing survey. Chairman Molenaar stated that the list of respondants was part of the survey which Korngiebel had opted not to purchase. The Board concurred that the names should not be provided. VII. Chairman Molenaar declared the meeting adjourned. Recorded by Jean Ward, Executive Director Next regular meeting Tuesday, August 16, 1988 t Mikulecky, Secretary /Treasurer 0 BURNS MANOR MUNICIPAL NURSING HOME Minutes - July - 1988 The Board of Directors for Burns Manor Municipal Nursing Home ( met Thursday, July 21, 1988 at 5:30 p.m. in the Annex Day Room. President Larry Graf presiding. Members present: Larry Graf Kay Peterson Ancher Nelsen David Jensen Marge Putney Jim Mills Gloria Dansereau Mavis Geier Pat Mikulecky Guests: Bob Stearns - Chairman Burns Manor Memorial Committee Jon Richards Press: Shane Stenberg - KDUZ Jane Hodgins - Hutchinson Leader Burns Manor board meeting was called to order by President Larry Graf. MINUTES OF PAST MEETING A motion was made by Pat Mikulecky to approve minutes and sec- onded by Jim Mills. All in favor. Motion carried. APPROVAL OF BILLS A motion was made by Ancher Nelsen to approve the bills and seconded by Pat Mikulecky. All in favor. Motion carried. FINANCIAL REPORT Financial report was given by David Jensen, financial advisor. MEMORIAL FUND: $300.00 has been received from Bob Stearns, designated to the Memorial fund (Pat McCullough, consultant fee). MEMORIAL COMMITTEE Ancher Nelsen reported on the July meeting of the Memorial Committee. LOGO: Bob Stearns, Memorial Committee representative, presented a draft of the logo to the board. A motion was made by Ancher Nelsen and seconded by Gloria Dansereau to accept the logo discribing Burns Manor as a health care facility and nursing home. All in favor. Motion carried. C 4 �. (�) July Minutes Page 2 } OLD BUSINESS A. Management /Consultant firms: The board does not wish to interview other management /consultant firms. The administrator is to contact William Hargis of Good Neighbor for a proposal of an operating plan to be reviewed by the board, July 28, 1988, at noon. B. Property: A motion was made by Pat Mikulecky and seconded by Jim Mills to rescind the action of giving approval to the city to sell Burns Manor property to Kevin Compton. All in favor. Motion carried. C. Wage Adjustment: 3.5% will be received from the state, October 1, 1988 for wage adjustments. Shortage of staff; CNA's and professional employees was discussed. Tabled. An area salary survey was included in the board packet. NEW BUSINESS A. Quality Assurance: The State of Minnesota Quality Assurance team will evaluate all residents in August. B. Air Conditioners: Price estimates for an air conditioner in the kitchen were reviewed. Estimates need clarifications. A ( motion by Kay Peterson, seconded by Marge Putney to table air conditioning the kitchen. All in favor. Motion carried. C. State of Minnesota: President Larry Graf requested that the assessments from the state of Minnesota pertaining to Case N 1323 be read. Mrs. Geier listed the methods of corrections that were filed with the state. There being no further business, President Larry Graf adjourned the meeting. L---J July Minutes Page 3 The Burns Manor Board of Directors will meet Thursday, August 25, 1988 at 5:30 p.m. in the Annex Day Room. t Respectfully submitted: Mav's J. Ge r, Secretary ATTEST: 0 L 4yGra , President 0 • r BURNS MANOR MUNICIPAL NURSING HOME OTHER INCOME / DEPRECIATION y INCOME ANALYSIS Income from Residents . . . . . . . . . . . . . . . . . . . . Expenses Applicable to Services . . . . . . . . . . . . . . . Total Bed Days . . . . . . . . . . . . . . . . . . . . . . . Total Resident Days . 7-87. _ ,3 954. 7.88 . =. 3,640 . . Percent Occupancy . . . . . . . . . . . . . . . . . . . . . . Per Diem Income . . . . . . . . . . . . . . . . . . . . . . . PerL6.. ,:osts . . . . . . . . . . . . . . . . . . . . . . Per Dien Gain . . . . .... . . . . . . .. . . . . . . . . 1987 thru July 31st July 1987 J July 1988 1987 thru July 31st 1988 thru July 31st OTHER INCOME: Interest ....................... Special Meals .................. 0. T. Activities ............... Miscellaneous .................. Pharmacy ....................... Medicare Retro Adjustments .... TOTAL OTHER INCOME .......... DEPRECIATION: Building ....................... •nishings & Equipment ........ Land Improvements .............. TOTAL DEPRECIATION .......... 549.82 177.05 6,417.20 2,492.14 605.00 453.60 3,680.98 3,420.98 137.00 165.11 1,1-66-.1-5 1,378.36 18.00 306.59 329.38 986.80 174.80 -0- 1,595.33 -0- -O- 1 -0- 1 4,117.00 1,467.00 1 484.62 1,102.35 17,306.04 9,745.28 2,094.00 1,949.00 14,658.00 13,643 2,327.00 2,378.00 16,289.00 16,646.00 82.00 86.00 574.00 602.00 4,503.00 4,413.00 31,521.00 30,891:00 INCOME ANALYSIS Income from Residents . . . . . . . . . . . . . . . . . . . . Expenses Applicable to Services . . . . . . . . . . . . . . . Total Bed Days . . . . . . . . . . . . . . . . . . . . . . . Total Resident Days . 7-87. _ ,3 954. 7.88 . =. 3,640 . . Percent Occupancy . . . . . . . . . . . . . . . . . . . . . . Per Diem Income . . . . . . . . . . . . . . . . . . . . . . . PerL6.. ,:osts . . . . . . . . . . . . . . . . . . . . . . Per Dien Gain . . . . .... . . . . . . .. . . . . . . . . 1987 thru July 31st 1988 thru July 31st 1,223,323.72 1 162 670.10 1 223 190.33 1,291,774.30 27,348 27 477 26,026 25,061 95.17 91 2 46.39 47.00 47.00 51.54 0.00 5.15) v utchinson 44,4ssembly of Ad Highway 7/22 West • Route 5. Box 87 . HUTCHtNSON, MINNESOTA 55350 Te I eph on e: 612- 587 -2074 August 26, 1988 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Marilyn Swanson Administrative Secretary Dear Marilyn: Wes Vagle, Pastor Tom Johnson, Youth Pastor Thank you for allowing us to hold our Youth Service at the Library Square Bandshell on July 23. We again would like to seek the approval of the City Council and request being able to reserve the bandshelI for another Youth Service, September 17, from 7:00 pm to 10:00 pm. Please get back to us at your earliest convenience. Sincerely, Pastor Tom Johnson Youth Pastor TJ /jp E — Come (grow With Liss — r (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 8, 1988 TO: - Mayor- L CAty_Council- - - - -- — — — — — — — — — — — — — FROM: Gary D. Plotz, City Administrator - - -- -- - - - - - - - - - - SUBJECT: - Assembjy2L God Request for Use of L1braE Square = Sept. 17 Since September 17 is the Saturday of the Arts and Crafts Fair, I met with Gary Blythe to see if there was any conflict. Gary Blythe called the Pas- tor, Tom Johnson, and it was determined that their event did not start until 8:00 P.M. Although the Arts and Crafts Fair ends at 5:00 P.M., it is the feeling of Gary Blythe that this event will not cause any significant problem for the Arts and Crafts Fair. /ms 0 0 0 u 0 E Form No. 1315- .,o.".., - RETAIL "ON SALE" ° P pD )e].uu str.K .18 6tate of fillip ota, i %9eslWZ13S ?P COUXTY OF. _ ZdcLeod. ....._..._._.....__......_._ ... ........... C. i. t: Y.......... ............______.._OF........ !.l.tchinson...._........_.... To the ... City.. council .......... .. ............. _of the- ........ City .... .................. of...... H.atchius.on ...... .... ....................State of Minnesota: . ...................__........._ Hutchinson...Youth._8ockey... Association .................................. ..................... _._. _ ..... - hereby applies fora Umnae for the term ol.._.._ one._ aay............ ...................................... .................................. --- from the 17th- ..... ....... ....... ................ _............ day of.. ...................... septembex ...... ._... ..... ................ .... 19.61., to sell At Retail Only, Non - Intoxicating Malt Liquors, as the same am defined by taw, for consumption "ON" those certain pmmisu in the....... Ci.ty..._..._ .............. ...___.. _. _......__.. ....._ ........._ 11 .. - - ..... . .......of .......Hutchinson ducribed as follows, to-wit:...._ Hutchinson ._Civi.4; Arena 950 Hairington- Hutchinson, Mn. 55350 at which place said applicant -operate the buelewee ol......&.91.IC2S rp, 4. 9.t. p. ............ ............................... and to that end represent_s.and state. S.ae follows That said applicant............ is. ... .................. ................sti.tizen....._. of the United Static; of food moral character and repute; and ha a _....attained the age of 11 years; that............ they ... are ................... proprielor..S..of the establishment for which the license will be issued if this application U granted. That ma manufacturer of such non- intosicatin f malt liquors has any ownership, in whole or in part, In said businw of said applicant...._ or any interest therein; That #aid applicant......make S..this application parsuant and subject to all the tatoe of the State of Minnesota and the ordinances and refutations of Laid... ..... City ... of... Hntehir-SCOIL . ......... ___.___...... applicable thereto. which are hereby made o part hereof, and hereby agree to obsess and obey the same; CH. .w. wwr ,.wro..e., It ..r. Recommend approval with restrictions and requirements as follows: Beer to be sold in cups only. Drivers license I.D. to be required for purchase. Beer not to be consumed off area. Raeh applicant further states that _he is not now the holder of, nor has --he made application for, nor does --he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intu.cicating liquor. Dated ._..... September ...... 7.. ..... ........ 7y..91L _ ....... H UT. GHSNSQN._. XQ.U.TH.._ HOC; KEY,.,ASSOCIATION �j dppucant.__. P. 0. dildrrree/s/iC ........ Fs .. /�n..f ✓;.y,._.f .s�... _._.._...__ .cam ✓54�,,..,l.:.+.:,C..._...... _5513.Ct ............... M PUBLICATION NO. 3845 PUBLISHED IN THE HUTCHINSON LEADER: Thursday, April 14, 1988 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN Notice is hereby given that a public hearing will be held on Tuesday, April 26, 1988 at the hour of 8:00 P.M. in the Council Chamber of City Hall for the purpose of: 0 issuing a set -up license to Bradley Larson, owner of the Little Crow Bowling Lanes. This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. April 12, 1988 Dated 0 I IyiI NNtSU I A Utt Ah I MIEN I Ur FUtiL lC sAFE i Y LIQUOR CONTROL DIVISION 333 SIBLEY is ST. PAUL, MN 55101 APPLICATION FOR PERMIT TO ALLOW ONLY CONSUMPTION AND DISPLAY OF INTOXICATING LIQUOR PHONE 612 - 296.6159 PERMIT FEE S151.50 Applicant Name (Business. Partnership, Corporation( 08A or Trade Name Brad Larson Larry Stenmark Little Crow Bowling Lanes Inc. Street Address — business Address 328 Boulder Ciccle Rt. 2 Dassel Hwy #7 West P.O. Box 203 City County State 4.0 od• business Phone Hutchinson McLeod Minnesota 1 55350 1( 612 87 -2 PERMIT TYPE Type of Business (Restaurant, Dance Hall, etc.) oprivate Club ®Public Business Bowling Center Name of Business or Club Manager Address of Manager Hutc Bowl Brad Larson n Boulder Hutchinson Name dt Bui ltlinq Owner Address of Owner Thomas Dolder Golf Course Road Hutchinson AR THE CLUB OR BUSINESS PREMISES SEPARATE FROM ANY HAS OR WILL A NON-INTOXICATING AIALT LIQUOR LICENSE BEEN ISSUED OTHER BUSINESS ESTABLISHMENT? El ❑NO TO THIS BUSINESS FOR THIS LOCATION? El Yes yes ®`,es ❑No 15 APPLICATION IF TRANSFER, FORMER LICENSEES NAME AND BUSINESS TRADE NAME ORIGINAL K1 RENEWAL ❑ TRANSFER FOR A PUBLIC BUSINESS: If a Partnership, State the Name and Address of Each Partner; If a Corporation, State the Name and Address of Each Officer. Business Partner /Officer Atldress Bradle A. Larson 8 Boulder Circle Hutchinson Mn 0 business Partner /Officer Address Larry L. Stenmark Rt. 2 Dassel Mn. 55325 Business Partner /Officer Address FOR A PRIVATE CLUB Cate Cluo Organized Number of Members Amount of Dues Membership Rebuirements Length of Ime lub Is Club Building Does Club Maintain Lockers At Present Location: Owned or Rented? For Members To Store liquor? Yes 13 No Club icer/ ire,ctor Name Address Club Officer /Director Name Address Club Officer /Director Name Address Has applicant; if partnership, any partner; if corporation, any officer or director; if club, any club officer or director, ever had a license under the Minnesota Liquor Control Act revoked or suspended or been convicted for any violation of State Laws or local ordinances; if so, give date and details No I hereby certify that the answers are true of my own knowledge and understand that the giving of false information or the! - ure to give pertinent information constitutes cause for revocation of this permit. ANY PERMIT ISSUED HEREUNDER DOES NOT ALILOW THE SALE 07 11dTOX ICATING LIQUOR. NO CONSIDERATION WILL BE GIVEN TO THIS APPLICATION ? rte' UNLESS APPROVED AS PROVIDED BELOW: !l/!/ _!L,, 7 . d E IF THE BUSINESS IS LOCATED IN A COUNTY: Signature — Asst nz d A hcant Date IF A CLUB ATTACH A COPY OF THE CONSTITUTION AND BYLAWS OF THE CLUB AND A CURRENT LIST OF Approved — Cnau person County Board or Representative Date MEMBERS. IF THE BUSINESS IS LOCATED IN A MUNICIPALITY CASH_ .lpprov¢d — Courc:l P: esident or Representative Date I� CHECK- REQUEST FROM THE HUTCHINSON COUNCIL FOR INSTALLATION OF PERMANENT ELECTRICAL LINES AND PLUG -IN BOXES IN LIBRARY SQUARE... TO BE USED FOR LIGHTING LIBRARY SQUARE DURING THE CHRISTMAS SEASON, AND AS OUTLETS AVAILABLE FOR TASTE OF HUTCHINSON STANDS DURING THE ARTS AND CRAFTS FESTIVAL. The request includes: 1. Buried electrical cables and plug -in boxes along the 18 flowering crab trees from Main Street to the Library with feeder lines to the two blue spruce trees that are also lighted. 2. Permanent lighting boxes and timers on the library itself for out- lining the original library with lights during the season. 3. Underground cable for future installation of light poles along the central walkway to the library. Present plans are for two poles to installed (like those on the east front of the library) to bring additional light and focus to the library and the walkway leading to the old west entrance. The Downtown Business Association can pay for the cost of bee lights for the 18 crab trees -- hopefully in pink to set off the white lights outlining the library. The tree lights that have been strung from the elm trees along Main Street the past two holidays are strung temporarily from tree to tree. These elm trees will be taken down before the 1989 planting of Redmond Linden trees along Main Street. If the new lighting on the crab trees can be installed this fall, the forestry department would like to remove the elm trees before Christmas so the new trees can be planted early next spring. Representatives presenting the request will be: Bruce Ericson, Hutchison Parks & Recreation Department Lyle Block, Chairman, Hutchinson Park Board Gary Moen, President, Hutchinson Downtown Business Association Dolores Brunner, Member, Hutchinson Downtown Business Association Jay Beytien, Member, Hutchinson Downtown Business Association September 7, 1988 0 l0 at i Fuel Cost Adjustment (Gas) Fuel Cost Adjustment is based on the combined costs of payroll adjustment and the fuel delivered to utilities border station. Adjustment cost shall be based on the volumes purchased for the classifications. If propane is injected, 14.75 gallons of propane equals 1 MCF of gas when injected at an average of 1,350 BTU's per cubic foot. Fuel cost shall include item #151 and #152 of the Federal Energy Regulatory Commission's Uniform System of Accounts. Costs will be added together and divided by the amount of gas purchased by the system. Fuel Adjustment will increase or decrease by one (1f) per MCF sold by each whole cent (1f) above or below three dollars and eighty -five cents ( ;3.85) per 1000 cubic feet total fuel cost. Computations of fuel adjustment shall be made monthly. The resultant adjustment, if any, shall be applicable for the month. 0 POWER COST ADJUSTMENT (Electric) Power Cost Adjustment is based on the combined costs of fuel, lubricants, payroll adjustment, transmission maintenance,* purchased power from outside suppliers and maintenance of generating units ** used in the Hutchinson electrical generating sta- tions. If the above combined costs have increased or decreased, each monthly electrical bill shall be increased or decreased from the base of $.0345 per KWH by $.00011 per KWH for each $.00010 per KWH. Computations of power adjustment shall be made monthly. The resultant adjustment, if any, shall be applicable for the month. *Maintenance is defined as the average monthly cost for the previous six months. * *Maintenance is defined as the average monthly cost for the previous half year that exceeds $14,000 per month. (O 0 0 (612) 587.5151 JWCITY OF HUTCHINSON WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 SEPTEMBER 8, 1988 TOt MAYOR & CITY COUNCIL -------------------------- ---- --------- ------- -- ---- - -- FROMt KEN MERRILL, FINANCE DIRECTOR ----------------------------------------- -------- - - -- -- SUBJECT: LIBRARY BUDGET - PIDNEERLAND REQUEST -------------- ------------------- ---- -- - - - - -- We have received the budget request for Pioneerland Library system. The request is for $56,141 which compares to $53,105 which was approved for 1988. This $3,036 increase represents a 5.7% request above 1988. According to the memo if there are concerns with this budget .request we must inform the Pioneerland Director within 45 days. City budgets are being prepared, but this request must be reviewed prior to completion of the budget according to the 45 day time frame of Pioneerland is requesting. 0 PIONEERLAND LIBRARY SYSTEM LIBRARY Hq.: 410 West Fifth Street WMmor, MN 56201 6urton L Sundberq, Direder Phone No. 612/2$5-3162 August 11, 1988 ((7.)A1JG1988 TO: LIchl✓l�X)" Governing Unit of Pioneerland Library System FROM: Burton L. Sundbezg 2 RE: Budget requests for FY 1989 q2j On July 12, 1988, the Library Board approved the 1989 Operational Budgetand instructed me to calculate the amounts required from each governing unit as soon as I received the 1987 EARC Adjusted Assessed Valuation figures from the State of Minnesota. They also instructed me to send copies of the budget and the chart showing amounts required from each governing unit to you as soon as I could. I have also been instructed to ask that each governing unit inform me in writing, within 45 days of receiving our budget request, if that governing unit objects to the budget and (or) the amount required on the chart. According to the enclosed chart, the amount required from your jurisdiction for the 1989 • perational budget of the Pioneerland Library System is: $ -Slr� y�• O plus reimbursement for some local services $ Total $ Not included in this request are additional costs for local library operation paid directly by your clerk or auditor, not through Pioneerland. Budgeting for such costs is to handled through the local librarian and local library board, but must be reported to me each year in order to fulfill the reporting requirements of the State of Minnesota. There will be no request for additional funds for the automation project in 1989, however, there are a few governing units that have not yet paid the 15 cents per capita requested in 1985 anti 1986. Your overdue amount is: 1985: $ �Pa 1986: $ rc% CHANGES IN THE 1989 BUDGET AS COMPARED TO THE 1988 CURRENT BUDGET: 1. Personal Services increased by 3.4% which included a pay schedule increase of 18 and moving all employees up one step on the schedule. $25,000.00 2. Increasing the Materials (especially adult books) by 10.88. $14,000.00 3. Increasing Cataloging costs. $2,000.00 4. All other categories will remain the same. 5. The total budget increase of $41,100.00 is an increase of 4.138 6. Local Governing units are being asked for an increase of $19,570 which is an average of a 3% increase. 7. State /Federal continuing aid accounts for the rest of the increase of $21,530 which . is an increase of 9$. CALL ME, OR YOUR LOCAL PLS LIBRARY BOARD MEMBER IF YOU HAVE QUESTIONS OR CONCERNS ABOUT THIS BUDGET REQUEST, OR IF YOU WOULD LIKE A PERSONAL PRESENTATION TO YOUR COUNCIL OR BOARD. � -2, PIONEERLAND LIBRARY SYSTEM BUDGET 1989 (Approved by the Board 7/11/88) INCOME State /Federal Basic Aid (estimate) S 256,000.00 Local Tax Receipts 671,900.00 Misc. Receipts (fines, charges, interest, 63,931.00 • reimbursement, etc.) Local reimbursements for extended services 41,000.00 Total expected receipts $ 1,032,831.00 EXPENDITURES Acct Category Sub Amount Amount 0100 Personal services 761,060.00 0110 Salaries and wages 676,820.00 0120 Health Insurance 21,000.00 0125 Health Insurance - Deductible 3,000.00 0130 Retirement Insurance 60,240.00 0200 Materials 143,600.00 0210 Books - Adult 80,000.00 0215 Books - Children 20,000.00 0220 Books for General Reference 12,000.00 0230 Periodicals 21,000.00 0235 Pamphlets 300.00 0250 16mm films 3,900.00 0260 Video tapes 4,800.00 0265 Audio discs & tapes 200.00 0270 Slides and film strips 250.00 0280 Microforms 200.00 0290 Binding 950.00 0300 Cataloging 30,671.00 0310 OCLC and other charges 18,000.00 0320 COM charges 12,671.00 0400 Vehicles 20,500.00 0410 Operation and maintenance 15,000.00 0420 Insurance 1,500.00 0430 Imortization 4,000.00 0500 Communication 17,900.00 0510 Telephone & line charges 8,500.00 0520 Terminal maintenance 1,000.00 0530 Postage and shipping 8,400.00 0600 Equipment 14,700.00 0610 New equipment 2,000.00 0620 A/V equipment 700.00 0630 Maintenance and contracts 12,000.00 0700 Other 44,400.00 0710 Custodial supplies & equipment 1,000.00 0720 Supplies and printing 20,000.00 0725 Promotional & programming 500.00 0730 Mileage & meetings - staff 5,500.00 0735 Mileage & meetings - trustees 3,200.00 0740 Prof. memberships (trustees) 400.00 0750 Insurance 9,000.00 0760 Ads and legal notices 100.00 0770 Auditing 1,200.00 0780 Bookkeeping 3,000.00 0790 Continuing education 500.00 Totals $ 1,032,831.00 LOCAL BUDGET REQUIREMENTS FOR OPERATION OF THE PIONEERLAND LIBRARY SYSTEM FOR FY 1989 BASED ON AGREEMENT FORMULA AND THAT NO GOVERNING UNIT SHOULD PAY LESS THAN THE PREVIOUS YEAR (i.e., 1988) Governmental Population Adjusted Budget 501 501 Adjusted to (Total) and Local 1989 Total Percent 1988 Unit 1980 Census Assessed Allocation Per Cap Equal Mill Maintain share of Reimburse- to be paid* Increase Share of Valuation within each $2.5876 for three level of Budget ment over Budget (1987) County Counties previous within each 1988 (Formula) .490093 yea! 1988 County KMDIYOHI COUNTY (36,763) 199,655,189 95,128 97,850 (192,978) County 20,868 551 106,138 106,138 3.5 102,529 Nillwar 15,895 458 86,840 86,840 3.5 83,888 MCLEOD COUNTY (29,657) 153,852,413 76,741 75,402 (152,143) County 16,017 46.21 70,290 70,290 5.7 66,489 Glencoe 4,396 16.91 25,712 25,712 5.7 24,322 Hutchinson 9,244 36.9% 56,141 56,141 5.7 53,105 MEEKER COUNTY (20,594) 105,913,001 53,290 51,907 (105,197) County 14,690 621 65,222 65,222 3.5 63,024 Litchfield 5,904 361 39,975 39,975 3.5 38,628 SUB -TOTAL $7,014 459,420,603 225,159 225,159 450.318 BIG STONE COUNTY ( 7,716) 35,308,527 NOT APPLICABLE (38,752) (38,752) County 4,388 571 DUE TO DROP IN 22,089 22,089 22,089 .00 22,089 Graceville 780 101 EARL VALUATION. 3,875 3,875 3,875 .00 3,875 Ortonville 2,548 331 12,788 12,788 12,788 .00 12,788 CHIPPEWA COUNTY (14,156) 66,498,093 1001 NOT APPLICABLE (73,845) 73,845 32,028 105,873 .00 73,845 W/O East Granite DUE TO DROP IN Palls EARC VALUATION. SHIFT COUNTY (12,920) 54,378,544 NOT APPLICABLE (66,462) (66,462) County 6,661 521 DUE TO DROP IN 34,560 34,560 34,560 .00 34,560 Appleton 1,842 141 EARC VALUATION. 9,305 9,305 9,305 .00 9,305 Benson 3,656 281 18,609 18,609 18,609 .00 18,609 Kerkhoven 761 61 3,988 3,988 3,988 .00 3,988 SUB -TOTAL TO LINE 121,806 615,602,767 179,059 629 377 32,028 ISLAND CITIES (Using average per capita $ 5.167) Bird Island 1,372 7,089 7,089 3.0 6,883 Dawson 1,901 9,822 5,472 15,294 3.0 9,536 Hector 1,252 6,469 6,469 3.0 6,281 Madison 2,212 11,429 3,500 14,929 3.0 11,097 Renville 1,493 7,714 7,714 3.0 7,490 TOTALS 130,036 671,900 41,000 712,900 652,330 *Local expenditures for utilities, additional materials, insurance, rent, etc. are not included on this chart but are budgeted and paid direct by local Governing units or the local library board. PIONEERLAND LIBRARY SYSTEM Ll Hq.1 410 Wed Fifth Shed Willmar, MN 56201 eurton L Sundborq. Dimd" August 11, 1988 RARY Phone No. 612/235.3182 TOt Pioneerland Library Board and Governing Units. FROMs Burton 8undberg404 RES The adjusted valuation figures -swat to us by the State EARC mmcmacaaammammaamcmmmma3m I don't think any of the participants. back in 19839 when the Pioneerland Library System drew up its formula requiring that 50%,of the budget amount required from the local governing units be based - -on -the EARC Assessed -Valua tions, that this would ever have the impact on the budget that it does. As was true last year, so it is true this year, that the valuation causea,a shif, tang of amounts required from our governing units in carder to eraet the approved budget. This year, based on the most recent (1987)EARG'figures.whi:ch i just.received this week, three of our PL-S- countiss - showed -such greater reduction than the other three counties. All six of our counties showed the changes as followss County 1986 Valuation 1987 Valuation Decrease in # In % mammm :mmss� �- -r -� -- S comma= xascasaa�a- mcc= eeacamaaaxmecses= mace =aaeec KANDIYOHI # 215,145,862 3 199,655,189 # 15,490,673 - 7.2% McLEOD 158,919,477 153,852,413 5,067,064 - 3.19% MEEKER 114,241,293 10599139001 81328,292 - 7.3% SIG STONE 44,309,081 35,308,527 9,000,554 - 20.3%. CHIPPEWA 83,2089116 669498,093 16,7109023 - 20.1% SWIFT 67,185,355 54,378,544 12,8069.86. -19.1% My first calculation of the required amount, based on valuation, included all six counties. I could not use that calculation because it required an amount considerably less than what was required in 1988 for three of the counties. I re- calculated the required amounts including only the three counties which showed the least decrease in valuation and automatically required the 1988 requested amounts for the other three counties. The amounts °for the Island Cities were then calculated as previously, using the average per capita amount of the other cities and counties. E � -2' 4 0 • • PIONEERLAND LIBRARY SYSTEM BUDGET 1989 (Approved by the Board 7/11/88) INCOME State /Federal Basic Aid (estimate) $ 256,000.00 Local Tax Receipts 671,900.00 Misc. Receipts (fines, charges, interest, 63,931.00 reimbursement, etc.) Local reimbursements for extended services 41,000.00 Total expected receipts $ 1,032,831.00 EXPENDITURES Acc't Category Sub Amount Amount 0100 Personal services 761,060.00 0110 Salaries and wages 676,820.00 0120 Health Insurance 21,000.00 0125 Health Insurance - Deductible 3,000.00 0130 Retirement Insurance 60,240.00 0200 Materials 143,600.00 0210 Books - Adult 80,000.00 0215 Books - Children 20,000.00 0220 Books for General Reference 12,000.00 0230 Periodicals 21,000.00 0235 Pamphlets 300.00 0250 16mm films 3,900.00 0260 Video tapes 4,800.00 0265 Audio discs & tapes 200.00 0270 Slides and film strips 250.00 0280 Microforms 200.00 0290 Binding 950.00 0300 Cataloging 30,671.00 0310 OCLC and other charges 18,000.00 0320 COM charges 12,671.00 0400 Vehicles 20,500.00 0410 Operation and maintenance 15,000.00 0420 Insurance 1,500.00 0430 Imortization 4,000.00 0500 Communication 17,900.00 0510 Telephone & line charges 8,500.00 0520 Terminal maintenance 1,000.00 0530 Postage and shipping 8,400.00 0600 Equipment 14,700.00 0610 New equipment 2,000.00 0620 A/V equipment 700.00 0630 Maintenance and contracts 12,000.00 0700 Other 44,400.00 0710 Custodial supplies & equipment 1,000.00 0720 Supplies and printing 20,000.00 0725 Promotional & programming 500.00 0730 Mileage & meetings - staff 5,500.00 0735 Mileage & meetings - trustees 3,200.00 0740 Prof. memberships (trustees) 400.00 0750 Insurance 9,000.00 0760 Ads and legal notices 100.00 0770 Auditing 1,200.00 0780 Bookkeeping 3,000.00 0790 Continuing education 500.00 Totals S 1,032,831.00 � -C, J I LOCAL BUDGET REQUIREMENTS FOR OPERATION OF THE PIONEERLAND LIBRARY SYSTEM FOR FY 1989 BASED ON AGREEMENT FORMULA AND THAT NO GOVERNING UNIT SHOULD PAY LESS THAN THE PREVIOUS YEAR (i.e., 1988) S�Qy �vernmental Population Adjusted Budget 501 501 Adjusted to (Total) and Local 1989 Total Percent 1988 nit 1980 Census Assessed Allocation Per Cap Equal Mill Maintain share of Reimburse- to be paid* Increase Share of Valuation within each $2.5876 for three level of Budget ment over Budget (1987) County Counties previous within each 1988 (Formula) .490093 yeai 1988 County kNDIYOHI COUNTY (36,763) 199,655,189 95,128 97,850 (192,978) County 20,868 551 106,138 106,138 3.5 102,529 Willmar 15,895 451 66,840 86,840 3.5 83,888 _LEOD COUNTY (29,657) 153,852,413 76,741 75,402 (152,143) County 16,017 46.21 70,290 70,290 5.7 66,489 Glencoe 4,396 16.91 25,712 25,712 5.7 24,322 Hutchinson 9,244 36.91 56,141 56,141 5.7 53,105 3EAER COUNTY (20,594) 105,913,001 53,290 51,907 (105,197) County 14,690 621 65,222 65,222 3.5 63,024 Litchfield 5,904 381 39,975 39,975 3.5 38,628 JB -TOTAL 87.014 459.420,603 225,159 225,159 450,318 1G STONE COUNTY ( 7,716) 35,308,527 NOT APPLICABLE (38,752) (38,752) County 4,388 571 DUE TO DROP IN 22,089 22,089 22,089 .00 22,089 Graceville 780 101 EARL VALUATION. 3,875 3,875 3,875 .00 3,875 Ortonville 2,548 331 12,788 12,788 12,788 .00 12,788 iIPPEWA COUNTY (14,156) 66,498,093 1001 NOT APPLICABLE (73,845) 73,845 32,028 105,873 .00 73,845 W/O East Granite DUE TO DROP IN Falls EARC VALUATION. 4IFT COUNTY (12,920) 54,378,544 NOT APPLICABLE (66,462) (66,462) County 6,661 521 DUE TO DROP IN 34,560 34,560 34,560 .00 34,560 Appleton 1,842 141 EARC VALUATION. 9,305 9,305 9,305 .00 9,305 Benson 3,656 281 18,609 18,609 18,609 .00 18,609 Aerkhoven 761 61 3,988 3,988 3,988 .00 3,988 JB -TOTAL TO LINE 121,806 615,602,757 179,059 629,377 32,028 3LAND CITIES (Using average per capita $ 5.167) Bird Island 1,372 7,089 7,089 3.0 6,683 Dawson 1,901 9,822 5,472 15,294 3.0 9,536 Hector 1,252 6,469 6,469 3.0 6,281 Madison 2,211 11,429 3,500 14,929 3.0 11,097 Renville 1.493 7.714 7,714 3.0 7,490 3TALS 130,036 671,900 41,000 712,900 652,330 *Local expenditures for utilities, additional materials, insurance, rent, etc. are not included on this chart but are budgeted and paid direct by local Governing units or the local library board, t PIONEERLAND LIBRARY SYSTEM Ll Hq.: 410 West Fifth Street Willmar, MN 56201 Burton L Sundberg. Director HUTCHINSON PUBLIC LIBRARY Estimated costs of operation 1988 1 1 1. Phone No. 612/235 -3162 Personnel Salaries and wages $59,251 Fringe benefits 5,925 $65,176 Materials Books, periodicals, etc. Cataloging (COM) iB4O50 18,050 Other expenses Supplies, Insurance, Communication, Bookkeeping, Delivery, Mileage, Equipment, Etc. 7,880 7,880 System -wide Services such as administration and supervision, ordering and processing of all materials, interlibrary loan activities, payroll and budget control, record keeping and board meetings, in- service training, vehicle, -.- - operation, etc. etc. 9,853 Total PLS Regional Operational costs Local costs for utilities, etc. Total operational costs (estimated) 1988 Payments for operational costs by the City of Hutchinson: To FIONEERLAND LIBRARY SYSTEM For local operational costs To be paid from other sources: McLeod County, State and Federal aid. 9,853 $100,959 9,500 $110,459 $ 53,105 9,500 $ 62,605 $ 47,854 • • t 1 7 Governing 1 Jurisdiction 41 7 Big Stone County 54 Graceville 82 Ortonville 27 Chippewa County 29 Kandiyohi County 43 Willmar 17 McLeod County 58 Glencoe 75 Hutchinson 25 Meeker County 44 - .Litchfield 60 Swift County . Appleton 6 Benson 9 Kerkhoven 4 Island Cities: 2 Bird Island 6 Dawson Hector Madison Renville TOTALS Non - residents PIONEERLAND LIBRARY SYSTEM MONTHLY REGISTRATION REPORT August 1988 New New Adult (Age 14 up) Childrens Registrations Registrations 11 1 2 Total New Registrations 13 1 6 1 7 19 1 20 41 7 48 54 28 82 79 27 106 29 14 43 21 17 38 " 58 17 75 31 25 56 44 16 60 8 13 21 6 3 9 7 4 11 2 4 6 6 6 12 5 0 5 7 5 12 6 2 8 0 1 1 440 193 633 14 7 21 /GA!?sSO�. — r� /S�eor� Odrrau �r5 IZ131S7 PI1O1��N££EERLAND LIBRARY SS�Y''STEM, LDS ANNUAL STATISTICAL REPORT 1987 Weekly R�eferelce iec�ional in -iouNe Requests Requests, LIBRARY Attendance Questions Questions Circ Generated 1987 Total Filled Jr Appleton 220 53 34 65 1,063 457 Atwater 63 4 4 6 555 130 Benson 352 46 37 62 1,756 966 Bird Island 42 5 11 1 515 103 Bookmobile 419 25 20 -- 621 290 Brownton 94 10 5 9 462 93 Clara City 175 42 12 150 885 965 Cosmos 78 11 4 8 143 65 Dassel 110 20 4 15 613 125 Dawson 152 19 15 94 1,404 51h Glencoe 507 70 60 165 1,177 573 Graceville 76 6 3 5 572 248 Grove City 71 3 3 10 238 54 Hector 105 7 5 12 781 287 Autchinson 879 72 115 336 1,310 1,022 Kerkhoven 67 5 5 108 884 245 Lake Lillian 25 10 2 15 138 47 Litchfield 999 45 105 501 1,019 906 Madison 349 124 104 86 2,146 475 Maynard 43 7 12 35 219 493 Milan 11.7 12 3 10 373 412 Montevideo 1,023 173 167 117 1,704 5,633 New London 72 7 19 7 219 97 Ortonville 335 13 58 967 957 645 Raymond 103 1 9 9 203 62 Renville 45 15 5 15 317 118 Spicer 75 8 8 24 118 62 Willmar 2,029 390 333 1,007 2,540 2,254 Winsted 49 7 12 33 399 50 Tdtals 8,674 1,210 855 3,872 23,391 17,391 PIONEERLAND LIBRARY SYSTEM CIRCULATION STATISTICS ' ANNUAL REPORTS 1987 1987 - 1986 STORY HR OTHER PROGS BOOKS MAGS 6 A -V A -V TOTAL TOTAL NO. OF NO. OF BRANCH ADULT JUVENILE PAMPH MATS EQUIP RISC. CIRC. CIRC. PROGS ATTEN PROGS ATTEN APPLETON 9144 7776 3354 3355' 172 0 23801+ 22840 17 117 6 552 ATWATER 2607 4006 801 104 0 53 7571+ 4782 57 434 23 355 BENSON 17003 15503 2601 2663 174 0 37944+ 36399 14 174 11 692 BIRD ISLAND 1854 2067 165 214 57 117 4474+ 3983 21 217 15 163 BROWNTON 3140 3294 708 686 31 16 7875+ 7374 16 234 4 176 CLARA CITY 13425 10608 5321 4618 76 0 34048- 35401 21 566 2 111 COSMOS 3135 3504 1563 454 17 8 8681+ 8396 25 486 35 153 DASSEL 4672 6146 348 944 '17 2 t 12129+ 11636 24 366 2 104 DAWSON 9410 14382 4181 4952 78 76 33079+ 31497 33 440 11 414 GLENCOE 14311 14962 4818 1715 70 0 35876- 37704 24 436 147 2746 GRACEVILLE 5016 5356 1406 231 11 0 12020+ 9956 5 52 19 268 GROVE CITY 1911 1505 898 241 5 18 4578- 4774 26 340 9 122 HECTOR 2891 3205 838 8 0 2 6944+ 6522 40 593 21 492 HUTCHINSON 39505 33969 4329 1888 52 8 79751- 86339 63 1527 57 997 KERKHOVEN 2899 5007 1079 1585 135 0 10705+ 10225 24 354 7 388 LAKE LILLIAN 1060 1090 457 21 0 10 2638- 2712 4 40 2 26 LITCHFIELD 28306 25715 5288 1814 52 178 61353+ 58668 165 2356 19 684 MADISON 10981 12140 1880 1685 34 149 26869+ 25626 33 668 29 616 MAYNARD 3722 3697 268 909 32 0 8628+ 8492 4 82 0 0 MILAN 3809 5758 948 1034 3 0 11552+ 10861 12 110 0 0 MONTEVIDEO 36137 25052 5977 4331 207 8 71712- 78728 33 944+ 18 598 NEW LONDON 3044 5520 1058 19 0 0 9641+ 7560 6 178 0 0 ORTONVILLE 11471 11926 2313 3109 183 0 29002- 30257 146 1544 47 979 RAYMOND 4831 •7787 1388 1288 73 0 15367+ 12814 23 1029 20 504 RENVILLE 4169 2925 1398 488 18 0 8998- 9444 14 285 7 234 SPICER 2283 4138 - 1478 9 0 0 7908+ 5325 0 0 0 0 WILL14AR 89878 50041 13813 8307 803 11 162853- 163053 54 854 68 2292 WINSTED 2744 3138 676 62 0 0 6620- 7334 21 324 6 119 BOOKMOBILE 15047 20405 2097 726 0 0 38275- 39163 0 0 0 0 TOTAL 348405 310622 71449 47460 2300 656 780892+ 777865 925 14650 585 13785 MONTHLY STATISTICAL REPORT August 1988 CIRCULATION Books 1987 •LIBRARY Adult Juvenile Other Equipment Total Total Appleton 894 751 573 3 2221+ 1778 Atwater 272 546 249 0 1067+ 882 Benson 1421 1639 290 7 3357- 3441 Bird Island 193 483 47 5 728+ 559 Brownton 490 594 146 2 1232+ 880 Clara City 1192 894 812 3 2901- 3264 Cosmos 285 417 203 4 909- 984 Dassel -388 727 163 0 1278+ 1101 Dawson 846 1884 1544 8 4282+ 3332 Glencoe 1366 1802 482 8 3658+ 2693 Graceville 455 463 189 0 1107+ 956 Grove City 112 209 109 0 430+ 341 Hector 309 316 79 0 704+ 668 Hutchinson 3670 3452 552 3 7677+ 6539 Kerkhoven 308 1449 213 4 1974+ 1162 Lake Lillian 63 118 54 0 235+ 222 Litchfield 3249 2848 1117 2 7216+ 6113 • Madison ___ 1030 1683 283 -0 2996+ 2827 Maynard 436 320 40 1 797+ 684 Milan 338 621 191 0 1150- 1642 Montevideo 3082 2469 737 11 6299+ 6150 New London 310 346 73 0 729+ 612 Ortonville 1085 946 456 0 2487+ 2166 Raymond 604 1235 256 10 2105+ 1828 Renville 392 113 163 1 669- °'jam 754 Spicer 349 305 146 0 800+ 585 Willmar 8126 4292 1297 44 13759- 13873 Winsted 293 421 39 0 753+ 629 Bookmobile 1390 1492 178 0 3060+ 2890 TOTAL 32948 32835 10681 116 76580+ 69555 ACTIVITIES Storyhours Other Programs Number held Attendance Number held Attendance 62. 970 31 863 0 0 0 4 17W - MK E PUBLICATION NO. ORDINANCE NO. 20 88 AN ORDINANCE REGULATING THE ISSUANCE OF SETUP LICENSES FOR THE CONSUMPTION OF INTOXICATING LIQUOR WITHIN THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON DOES ORDAIN: Section One: No setup, bottle club, or consumption and display license shall be issued to any group, organization or individual, other than as set forth in Section Two or Section Three of this Ordinance. Section Two: The City of Hutchinson may, in its discretion issue a one day permit for the consumption and display of intoxi- cating liquor pursuant to Minn. Stat. Section 314A.414 to a nonpro- display of intoxicating liquor pursuant to Minn. Stat. Section 314A.404 may be issued only to those individuals who held a valid consumption and display permit on January 1, 1985 and who have thereafter been continuously licensed for the consumption and display of intoxicating liquor, or who have legally dispensed alcoho- lic beverages under some other license, since January 1, 1985. If the license issued under this section is cancelled, suspended or revoked or allowed to lapse, for whatever reason, no renewal or reissuance of the one year license under this section will be permitted. Section Four: Every application for a permit as required herein shall be made at least ten days in advance of the effective idate for said permit in writing using a form prescribed by the City Administrator. The City Administrator shall refer the application rJ - ` ?, 1 fit organization in conjunction with a social activity. Section Three: A one year permit for the consumption and display of intoxicating liquor pursuant to Minn. Stat. Section 314A.404 may be issued only to those individuals who held a valid consumption and display permit on January 1, 1985 and who have thereafter been continuously licensed for the consumption and display of intoxicating liquor, or who have legally dispensed alcoho- lic beverages under some other license, since January 1, 1985. If the license issued under this section is cancelled, suspended or revoked or allowed to lapse, for whatever reason, no renewal or reissuance of the one year license under this section will be permitted. Section Four: Every application for a permit as required herein shall be made at least ten days in advance of the effective idate for said permit in writing using a form prescribed by the City Administrator. The City Administrator shall refer the application rJ - ` ?, 1 to the Chief of Police who will make an investigation to determine whether issuance of the permit would cause a nuisance to any adjoining property owners, or if the license should be denied for any other reason. Application for the permit shall be accompanied by a permit fee in the amount of $25. Section Five: No group, organization or individual shall operate a bottle club unless and until said group, organization or individual has complied with the terms and conditions of this ordi- nance. Section Six: The consumption and display of intoxicating liquors pursuant to this Ordinance shall be subject to all regula- tions, restrictions and rules adopted by the City of Hutchinson, whether by ordinance or otherwise, that do not conflict with state statute or provisions of the United States or Minnesota constitu- tions. Section Seven: Whoever violate the provisions of this ordinance shall be guilty of a misdemeanor. Adopted by the City Council this 23rd day of August, 1988. Attest: Gary D. P otz City Administrator 2 CITY OF HUTCHINSON By Paul Ackland, Mayor RESOLUTION NO. 8856 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM Lubricants COST PURPOSE DEPT. WWTP I BUDGET Yes VENDOR Cennex 1,267.2 Maintenance The following items were authorized due to an emergency need: ITEM Diesel Fuel COST I PURPOSE 2,295.(0 Operations Date Approved: Capremh<r 11 198A *Motion made by: Seconded by: DEPT. I BUDGET I VENDOR Street Yes I Schmeling Oil Co. Resolution submitted for Council action by: 9 C� HUTCHINSON POLICE DEPARTMENT DATE: September 7, 1988 TO: Mayor and City Council FROM: Steven C. Madson, Chief of Poli SUBJECT: South Bradford Street Parking I have reviewed the area enumerated in Gene Anderson's memorandum to the Mayor and City Council of August 17, 1988. Specifically the area in the 1200 block of South Bradford was examined for the purpose of determining whether or not the current parking problems pose a hazard to public safety related issues. My observation of the area reveals no patent public safety issues. I find that there is adequate parking off street for one vehicle per apartment. Additionally there are ten visitor parking spaces as well as one handicapped parking space. Since I find no related public safety issues I would defer to Gene Anderson's memorandum to the Council and base any consideration upon amending the current parking ordinance based upon the Director of Engineering's recommendation. If you have any questions or concerns regarding this issue please do not hesitate to contact me at your earliest convenience. cc: Eugene Anderson Director of Engineering SCM:neb ME r (612)587-5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August I7th, 1988 TO: Mayor and City Council FRCM: Director of Engineering RE: Requested Parking Restrictions on Bradford Street The accompanying Ietter was submitted by the caretaker of the Southplace Apartments, a 24 unit complex. There is a concern expressed by her, and evidently by some of the tenants, regarding parking on the street in front of sidewalks that lead to their buildings and the obstacle that is created for pedestrians, particularly during winter months. In addition to the problems the tenants are experiencing, the City will need to perform maintenance work on the street, which was paved in 2987, if on- street parking continues. As shown on the attached drawing, the apartment is located on the west side of the street, which is presently a dead end, but which will ultimately be extended. Starting, stopping and turning movements needed to egress the area by the many vehicles that park in front of the apartment have marred the street surface, particularly in the hot weather we are experiencing. Continued rutting will necessitate application of a seal coat and, in the extreme case, a bituminous resurfacing. One solution to both of the aforedescribed problems is to prohibit parking on the west side of the street. There is adequate parking available in the Iot to the rear of the apartments. The other solution that would address only the pedestrian problem, is to prohibit parking in front of the sidewalks only. An ordinance for each alternative has been drafted and is attached for consideration by the Council. The former alternative will cost about $34.00 in sign materials, while the latter would cost abour $68.00, so a precedent of signing only at sidewalks could become considerably more expensive should requests such as the accompanying continue to be received. A copy of this memorandum and accompanying documentation has been transmitted to the caretaker of Southplace Apartments. Respectfully sub LVO GJX" F,agene Anderson Director of Engineering EA/pv attachments cc: Sherri Winkelman 220 Bradford St. Apt. 212 Hutchinson, MN 55350 • 0 11 0 August 11, 1988 Southplace Apt. Sherri Winkelman 1220 Bradford / 212 Hutchinson, MN 55350 Dear Mr. Plotz: AUG1988 " REMVED I am requesting a yellow line in front of the three sidewalks on our street. This past winter I was pregnant and it was very difficult to even get to our door. The snow was high so crossing the lawn was hard too. Plus dangerous for a expecting mother. Well now we are the caretakers and we have heard complaints from some of the tenants, that if there we an emergency and the ambulance or fire department had to come it would be a problem again. Please make my /bring my request before the council so something can be done. I appreciate it very much and thank you for your time. Sincerely, cerelY> Sherri Winkelman Caretaker �^ j U dv Orchard Park rim Addition CENTURY AVENUE W 6 I r ts8Qg lec I I I all h -- --_ _. F � w.r. ur •ir win .' isas.. r+:. wrnr: -�— ' 1 . Ir .fit N - 1 I � i It U. A J ti 31 N V. tMr qr' j it O w • n . ` 160.00 w L Q r. Wnt Q m "M �Q I , 4-240.00— ... 1+res+ • iRLS NO 3 164 • PUBLICATION NO. PUBLISHED IN THE HUTCHINSON LEADER ON , ORDINANCE NO. ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUBDIVISION NO. 19 THERETO, RELATIVE TO, "PARKING, LOCAL REGULATIONS ". THE CITY OF HUTCHINSON: Section 1. Section 715:20 of the 1974 ordinance Code of the City of Hutchinson, entitled "NO Parking Areas" is hereby amended by adding thereto Subdivision No. 19, which shall be as follows: Subd. 19. It shall be unlawful for any firm, person, or corporation to park a motor vehicle or other vehicle on the West side of Bradford Street directly in front of each of the three sidewalks presently leading to the dwelling whose current address is 1220 Bradford Street. . Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its publication. Adopted by the City Council on the 13th day of September, 1988. ATTEST: Gary D. Plotz, City Administrator 9 Paul L. Ackland, Mayor iPUBLICATION NO. PUBLISHED IN THE HUTCHINSON LEADER ON , r 4 I� ORDINANCE NO. .a ,i ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUBDIVISION NO. 19 THERETO, RELATIVE TO, "PARKING, LOCAL REGULATIONS ". THE CITY OF HUTCHINSON: Section 1. Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, entitled, "NO Parking Areas ", is hereby amended by adding thereto Subdivision No. 19, which shall be as follows: Subd. 19. It shall be unlawful for any firm, person, or corporation to park a motor vehicle or other vehicle on the West side of Bradford Street from a point 380 feet south of the centerline of Century Avenue to a point 640 feet south of the centerline of Century Avenue. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its publication. Adopted by the City Council on the 13th day of September, 1988. Paul L. Ackland, Mayor ATTEST: Gary D. P1otz, City Administrator �a 9 W (612) 587 -5151 CITY OF HUTCHINSON WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 Date: September 2, 1988 To: Mayor and City Council Members From: Director of Engineering Re: Bids for Project No. 88 -33 Bids are scheduled to be opened on Friday, September 9th, for a storage building at the water treatment plant site. Since the first bid was substantially higher than the budgeted funds, sewer and water lines to the building have been deleted from the project, and the specified building is a wood frame structure with shingled roof, as opposed to steel framing and steel roof, all in an effort to reduce cost. We have retained the brick exterior in the contract. If bids are reasonable, a resolution awarding a contract will be presented for Council consideration at the September 13th meeting. Respectfully submitted, I Y� ugene Berson EA /pk 0 �r ?-1-1- 0- • • (612) 587 -5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST 'HINSON, MINN. 55350 M E M O DATE: September 12, 1988 TO: Mayor and City Council FROM: Eugene Anderson, Director of Engineering RE: Bids for Project 88 -33 Bids were opened on Friday, September 9, for construction of a 25' by 50' storage building and garage at the Water Treatment Plant. Three bids were submitted, the low bid being in the amount of $47,000. The 1988 Water Department budget includes $45,000 for the project. A resolution awarding a contract is attached for the Council's consideration. EA/pv attachment Respectful) LvW-1")v-qq subb Eugen Anderson Director of Engineering RESOLUTION ACCEPTING BID AND AWARDING CONTRACT RESOLUTION NO. 8859 LETTING NO. 17 PROJECT NO. 88 -33 WHEREAS, pursuant to an advertisement for bids for the construction of a Pre - Engineered Storage Building and Appurtenances on the Water Treatment Plant Site, the following bids were received complying with the advertisement and were opened and tabulated according to law: Bidder Amount Bid Great Plains Supply Company $ 47,000.00 Hutchinson, MN Marcus Construction Company $ 482530.00 Prinsburg, MN United Building Centers $ 50,665.00 Hutchinson, MN AND WHEREAS, it appears that Great Plains Supply Company of Hutchinson, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL HUTCHINSON, MINNESOTA: • 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Great Plains Supply Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed; and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the City Council this 13th day of September, 1988. Mayor City Administrator (612) 587.5151 JWJHWI ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN, 55350 Date: September 2, 1988 To: Mayor and City Council Members From: Director of Engineering Re: Florida Street Improvements Pursuant to instructions by the Council at its April 26th meeting (minutes attached), easement documents were prepared and submitted to property owners abutting Florida Street. Mr. Richard Danielson submitted a letter dated March 19th requesting street improvements. Since the present right -of -way width is only 20 feet, it was determined that additional right -of -way should be obtained, 10 feet on the west side and 30 feet on the east side of the existing right -of- way, so as to have a public right -of -way 60 feet in width. The accompanying drawing serves to illustrate the situation. Of the three property owners from whom easements are needed, Mr. Danielson has indicated that he definitely wants the street improved and will sign an easement when Mr. Munsell has signed an easement, while Mr. Lanzen said he would probably sign if the other two did so. As for Mr. Munsell, since he all but abandoned his plans for a carwash, he is not interested in dedicating right -of -way to the City because he is uncertain as to how he will develope the property on the east side of Florida Street. Direction of the Council is requested as to whether another public hearing should be held or whether the improvement proceedings should be terminated. Respectfully submitted, gen Anderso EA,/pk attachments 9 t- 4i � E /3UO • 1 3 04. , .HILLTOP z p ab q31 •s Z O 4 $ 6 *4 1 V :s�DO w 111, 1 4. • O %1' + cs�} lkt- N r� tLd 101 of- Ri r %LxIrc t 2 LANE Q`y - ENP Aitl 30' R f cJ 145.00 1 �4 1 01 �,Oi+ . ook 2 : 3 "7V err laa110 _ 13" 1131■ 60 60 •l • i TY COUNCIL MINUTES - APRIL 26, 1988 Following discussion, Alderman Torgerson moved to direct the Engineer- ing Department to set a public hearing for May 10, 1988 at 8:00 P.X., to prepare a report on improvement project No. 88 -31 for two - thirds of Valler bydAldermaneXlin arna and carried. 8778. Xo- 7. RESOLUTIONS An ORDINANCES (a) RESOLUTION NO. 8762 - RESOLUTION FOR PURCHASE Alderman 8762. lotion seconded t seconded byAldermanrXlinar and unanimouslu ycarried. (b) ORDINANCE NO. 8/88 - AN ORDINANCE ESTABLISHING A SET -UP LICENSE Alde moved to defer to carried. Motion seconded by Alderman Xikulecky 8. UNFINISHED BUSINESS ra) CONSIDBRATION OF PROJECT NO. 88 -30 - FLORIDA STREET IMPROVEMENT (DEFERRED APRIL 129 1988) It was reported that a public bearing was held at the last Council meeting, and the majority of the property owners were opposed to the project. The suggestion was made to widen the road to 60 feet, and an alternative would be to gravel the road. Following discussion, Alderman Torgerson directed the City Engineer and City ondedAby Alderman Xlinareand mEeuTnnTats n eT . street.. Motion sec - D) (TTHIRDEAA EINUE yOR[HwESSTT IMPROVEME'ENT) (DEFERREDCAPRIL 12,11988) The y, notion lo Alderman Torgerson unania uslybcarried an Miku- leciy, (c) DISCUSSION OF ASSESSING PREVIOUS STORM SEVER COSTS TO TWIN OARS SUBDIVISION (DEFERRED APRIL 12, 1988) foo`lMMaayn24, 1988 atn8 :00 Alderman Torgerson oon seconded by public unanimously carried. (d) CONSIDERATION I PURCHASNG 1988R)ADIO FOR REFURBISHED YARD -LA FRANCE PUMPER son,mtoiapprove the purchase.anMotioneunanimously carrie derman Torger- d •r HUTCHINSON JAYCEES, INC. To: Mayor and City Council From: Hutchinson Jaycees and Hutchinson Waste Management Committee. Re: 1988 Fall Leaf Pickup. The Hutchinson Jaycees in cooperation with The Hutchinson Solid Waste Management would like to conduct a curbside pickup of bagged leaves and grass clippings this September and October on designated Saturdays yet to be determined. The Jaycees have offered to provide the man power to collect and deposit the curbside leaves and grass at the tree dump site compositing site. The Jaycees have also offered to purchase and distribute 1,000 bio- degradable bags for use in with the outside pickup. The Hutchinson Jaycees along with the Solid Waste Management Committee would like to request assistance of the City of Hutchinson in two ways. 1. The Jaycees are requesting the Council to match the dona- tion of 1,000 bio- degradable bags at and approximate cost of $379.00. The purchase of an additional 1,000 bio- degradable bags would allow for the distribution of 2,000 bags to Hutchinson resi- dents. 2. The Solid Waste Management Committee requests the assis- tance of the Council to approving the use of two city owed trucks to be used as a transport vehicle for bags collected and brought to . a centrally located site. The city trucks would then haul the bags to the tree dump for depositing to the compost pile. L The Waste Management Committee feels this cooperative effort with the Jaycees is a good start to involving more residents into leaf recycling. Please consider the matching purchase of 1,000 bio- degradable bags and the use of the two city trucks in this falls composting project. Sia ncereely, J . David Westlund President Hutchinson Jaycees Mark Schnobrich Chairman Solid Waste Management Com. 0 0 i (612) 587.5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST ;HINSON, MINN. 55350 M E M O DATE: September 7th, 1988 TO: Mayor and City Council FROM: Director of Engineering RE: Amendment to Assessment Roll No. 244, Project No. 88 -13 The referenced project involves surfacing and appurtenant construction on 4th Avenue Southwest from Main Street to Lynn Road. Surfacing of the angle parking area on the south side of South Park cost $10,091.68. The assessment roll as prepared distributed that cost to both assessable and non - assessable frontage such that $2,682.37 is assessed to ten parcels, and $7,409.31 is City cost. Recognizing that the parking area is almost solely a benefit to the park area, and thus the City, and of little benefit to the residential properties, Z Isrecommend that the assessment roll be amended accordingly. The City cost would then increase by $2,682.37; and the street assessment per front foot would be reduced from $37.93 to $34.55. The amended assessment roll and a resolution accomplishing the amendment are attached. Favorable consideration by the Council is requested. EA/pv attachments 0 Respectfully submitted, K4�Zj" Eugene'Anderson Director of Engineering c RESOLULTION ADOPTING AMENDED ASSESSMENT ROLL NO. 244 RESOLUTION NO. 8857 LETTING NO. 7 PROJECT NO. 88 -13 WHEREAS, the City Council has determined that the final assessable cost of the improvement of 4th Avenue Southwest from Main Street to Lynn Road by the Construction of Grading, Aggregate Base, Bituminous Surfacing, Sewer and Water Services, Water Main, Storm Sewer and Appurtenances, has been reduced and the assessments for said improvement have been adjusted accordingly. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1989, and shall bear interest at the rate of 6.71 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1, 1988, until the 31st day of December, 1989. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1988; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 319 of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 13th dayof September, 1988. City Administrator Mayor L J 9 -2, ASSESSMENT ROLL 00. 244 LETTING NO. 7. PROJECT NO. 95 -13 COST PER S.F. - STORM SEWER: S 0.101 COMPILED BY: Eu0 "e Knows" GRADING, A". BASE, SIT. SURFACING. SEWER G PATER SERVICES. WATER WAIN, STORM COST PER F.F. - STREET: 9 31.55 COMPUTED BY: Eu0 "e AAers" SEVER O APPURTENANCES ON ITN AVE. S.Y. FROM MIN ST. TO LYNN ROAD AND FROM COST PER WATER SERVICE: S 620.53 CHECKED 0T: Cal Rico GROVE ST. TO LYNN ROD AND FROM FRANKLIN ST. TO LYNN ROM NUMBER YEARS SPREAD: 10 AMENDED SEPTEMBER MR I989 STORM ACCT. CITY PID NUNOER LOT BLOCK SEVER STREET I- WATER TOTAL n. COUNTY Pill NURSER NAME A ADDRESS OF OWNER ADDITION OR SUBDIVISION 40. N0. (S.F.) (F.F.) SERVICE CREDITS ASSESSMENT 01 06- 116 - 29.05.0060 These% Boots 0 0 12931 $2.5 2 3 53 409 -4th Ave. S.Y. $D6' of Ells' of Lot 6. 4 53 050.2360 Hutchinson. M $6340 S 1/2 City 02 "- 116 -29-OS -0070 Ksrtin More $2.5 1 SS -Sth Ave. N.E. Lot 6 E2 EI1S'. 050.2500 Nutchloson. M 55350 S 1/2 City 03 06-116 -29 -06-0290 Everett Nantoo Dobrats- Hantgo Chapel 400 61" St. 30. 050.4100 Hutchinson. M 55360 S 1/2 City M 06- 116 -20 45 -0300 Dorothy Jaen Dabrata 210 -4th Ave. S.Y. 050.4110 Hutchins ". M S53SO S 112 City SS 06- 116 -29 -05-0310 Robert a Havis Kaarath 232 -4th Are. S.Y. 050.4120 Hutchinson. M $5350 S 1/2 City 06 06- 116 -29 -0S -0320 John 6 Lisa Ryenin0 (DELETED 5 -24 -1900) 240 -4M AV*. S.Y. (REACTIVATED S- 94905) 060.4130 Hutchins ". M 55350 S 1/2 City 07 06- 116 -29 -05 -0330 SenJsdn a Phyllis PINKY 314 Boulder St. 050.1140 Hutchins". M 55750 S 1/2 City 00 06-116 -29 -0b -0340 Corey Stearns 326 -4th AV*. S.Y. 050.4150 Hutchins ". M 55360 S 1/2 City F. r �3 Y , S� F � y v 30 0 0 1 30 10956 0 0 I 63 12931 0 0 2 63 12931 $2.5 2 3 53 12931 S2.5 1 4 53 12931 62.5 1 5 S3 12931 $2.5 1 6 S3 12931 $2.5 1 1 G 620.53 t 1.106.56 1 1,306.03 f 5,413.47 1 4.794.94 S 4.794.94 / 4.794.94 1 4,794.94 9 I ASSESSMENT ROIL NO. 244 LETTING NO. 7. PROJECT RD. 60 -13 COST FOR S.F. - STORM SEVEN: S 0.101 COMPILED BY: Eog"* Anderson GUIDING. AGO. BASE. SIT. SURFACING. SEMEN 6 WATER SERVICES, WATER MAIN. STORM COST PER F.F. - STREET: f 34.55 COMPUTED BY: Eegeew Anderson SEVEN A AOFUNTEMNCES ON ATM AVE. S.Y. FROM MAIM ST. TO LYN ROAD AND FROM COST PER WATER SERVICE: $ 626.53 CHECKED 6Y: Cal Rice WOVE ST. TO LYNN RON AND FROM FRANKLIN ST. TO LYNN ROAD MURDER TEARS SPREAD: 10 06- 116-29-05 -0460 AMENDED SEPTEMBER 13TH LOA 0 66 1 STORM 406 Grove St. So. Lot 1 ACCT. CITY 010 WURIER LOT BLOCK SEWER STREET I- WATER TOTAL NO. COUNTY PIO NUM6ER MINE a ADDRESS OF GOER ADDITION ON SUBDIVISION N. NO. (S.F.) (F.F.) SERVICE CREDITS ASSESSMENT 09 66- 116 -29 -05 -0150 Allen f Faye Lindblom 7 53 6460 338-4th Ave. T.Y. 54 13200 050.4160 Hutchinson, MM 55350 S 1/2 City 10 06- 116-29-05 -0460 Noreen Peterson 6 Jo Oitlefsen 0 66 1 32 406 Grove St. So. Lot 1 EX MI00', 51 050.4270 Hutchinson, MN 55350 T 1/2 City II 06- 116 -29-05 -0470 Robert A Theron Cuotlin 410 -4th Ave. S.Y. M 1/2 Of Y100' of Lot 1 050.4260 Hutchinson, HN 55350 S 112 City IZ 06- 116-29 -06 -0040 first Congregational Church 146 Mete St. So. 050.2720 Hutchinson. MR SS350 S 112 City 13 06- 116 - 29.06 -0050 First Congregational Church 346 Win St. Se. E 1/2 Let 6 6 1, 050.2740 Hutchinson, RD 66350 S 112 City 14 06- 116- 2""SO0 Esther Quest P. 0. Boa 233 050.3 2410 Hutchinson, NM 55350 5 1/2 City TOTAL - PROJECT NO. 69 -13 jA0k1.� ' to M 1/2 7 53 6460 62.5 1 54 13200 100.6 1 34 6600 0 l 5 32 0 66 1 32 0 AD 0 1162 51 0 50 1 S 4.131.67 S 5.437.46 i 1.295.13 S 2.906.03 f 2.200.30 t 2,260.30 f 46.926.22 Ili ASSESSMENT NOLL MD. 244 LETTING NO. 7, PROJECT NO. 68 -14 COST PER S.F. - STORM SEVEN: 6 0.101 COMPILED OYM E09aM Anderson GRADING, AGO. BASE, BIT. SURFACING, SEVER 8 WATER SERVICES, WATER MAIN, STORM COST PER F.F. - STREET: S 31.44 COMPUTED OV: h0uno AhBMson SEVER A AMUNTENANCES ON GROVE ST. FROM END AVE. S.Y. TO 6TH AVE. S.V. 6 FROM COST PER WATER SERVICE: S 761.60 CAECKED BY: Cal RICO 2ND AVE. S.Y. TO 4TH AVE. S.Y. O ON 4TH AVE. S.W. FROM FRANKLIN ST. TO LYNN R0, NUMBER YEARS MEW 10 AMENDED SEPTEMBER 13TH, 1900 STORM ACCT. CITY Flo RPIAEN LOT OLOCK SEWER STREET I• VATER TOTAL NB. COUNTY ►ID NUMBER NAME A ADDRESS OF OWNER ADDITION OR SUBDIVISION N. NO. (S.F.) (F.F.) SERVICE CREDITS ASSESSMENT 16 W114-29 -04-01100 Kenneth O Patricia 204 Grow St. East 5 Rod$ of Lot 1. 050.2430 Hutchinson, MA 55350 S 1/2 City 30 0 82.5 0 S 2,593.00 DELETED 5 -24 -1988) OR Sky DELETED 5 -24 -1988) Be 10 06- 116 -29 -04 -0530 Larry W. A Hunae DeGrote 1228 Grove St. So. Lot 3 E2 NIE' A EX U70' of 050.2470 Hutchinson, HIM 55350 S120'. S 1/2 City 30 0 120 I S 4,534.40 19 06- 116 -29 -06 -0010 Myron N. Rolf $35 Greve St, So. N7S' of E 1/2 Let 4, 050.2510 Hutchinson, III 55350 S 1/2 City 30 0 75 I 6 3,119.60 20 06- 116 -29 -05 -0020 Myron N. Rolf 53S Grove St. So. $57' of E 1/2 Lot 4, 650.2500 Hutchinson, MOM SS350 S 1/2 City 30 $700 57 1 S 3.129.30 21 06-116 -29 -05 -0030 Gary A Melon P/ehl 316 Gore St. Se. E 112 of N 1/2 Lot S. 050.2620 Hutchinson, ME 55350 S 112 City 30 6600 66 1 / 3.503.24 22 06 -116 -29-05 -0040 Joyce E. Rix 326 Grove St. So. E 1/2 of S 1/2 Lot S. 050.2540 Mutchinson, M 55350 S 112 City 30 6600 66 I 5 3.503.24 L i s9 s� at �y ASSESSMENT NOLL NO. 244 LETTING NO. 7. PROJECT NO. EE -14 COST PER S.F. - STORM SEWER: S 0.10t COMPILED 0T: Eugene Anderson GRA01NG. AGO. BASE. BIT. SURFACING. SEVER E WATER SERVICES, UTTER MAIN. STORM COST PEN F.F. - STREET: S 31.44 COMPUTED 6T: Eugene Anderson SEVER E APPURTENANCES ON GROVE ST. FROM 2ND AVE. S.Y. TO STN AVE. S.Y. 6 FROM COST PER WATER SERVICE: 6 761.60 CHECKED BY: Cal Rice 2ND AVE. S.Y. TO RIM AVE. S.Y. E ON 4TH AVE. S.Y. FROM FRANKLIN ST. TO LYNN RD. NUMBER YEARS SPREAD: 10 5 AMENDED SEPTEMBER 131H 1908 24 06- 116 -29-OS -0060 Thaaas Get: STORM ACCT. CITY PIG NUMBER LOT BLOCK SEVER STREET 1- WATER TOTAL NO. COUNTY Pie NUMBER NAME A ADDRESS OF OWNER ADDITION OR SUBDIVISION NO. NO. (S.F.) (F.F.) SERVICE CREDITS ASSESSMENT 23 06-116 -29-05 -0050 George Plshm*y I Rt, 1, Bon 250 N66' of 1115' OF Lot 6, OSO.2670 Silver Lake, MM 55301 S 112 City 30 7590 66 l 5 3,603.23 24 06- 116 -29-OS -0060 Thaaas Get: 409 -4th Ave. S.N. $66' of E115' of Lot 6, 050.2560 Hutchinson, MN 55350 $ 112 City 30 7690 66 0 6 2,041.63 2S 06- 116 -2"S -0360 Milton Kiehl 415 Grove St. So. S 1/2 060.4170 Hutchins", MN SS350 S 1/2 City 7 53 6466 70.30 0 6 3,117.33 26 06- 116-29- 05-0370 Donald 6 Bareu'a Holtz 425 Grove St. G. N'ly 73.75' of Lot 8, 050.4180 Hutchinson, MN SS)SO S 1/2 City 53 6084 73.75 0 S 2,933.10 DELETED 5 -24 -1908) 6 102 DELETED 5-24 -19081 if TOTAL - PAOJECT 90. 60 -14 6 32,879.04 I ASSESSMENT BILL 00. 2" LETTING NO. 7, PROJECT 90. N -16 COST /F.F. -STOAT SEWER A STREET S 73.16 COMPILER 911 Eogene AA6erson GRADING, AGGREGATE BASE, CURB 6 SUTTER. BITUMINOUS SURFACING, CONCRETE COST /S.P.- DRIVEWAY APPROACH: t 2.61 CONFUTER tl: E.Ceae AnOarsam DRIVEWAY AMOACNGS, SEWER A WATER SERVICES, WATER MAIN, STOAT SEWER S APPURT, COST PER WATER SERVICE: S 620.20 CHECKED BY, G1 Nice FRANKLIN STREET FROM WASHINGTON AVENUE TO 1ST AVENUE S.Y. HUMMER YEARS SPREAD: l0 AMENDED SEPTEMBER 13TH 1908 $7. SEW. 6. ACCT. CITY PIS MOSER LOT BLOCK STREET DRIVEWAY I- WATER TOTAL M. COUNTY ►16 NUMBER NAME S ADDRESS OF OWNER ADDITION OR SUBDIVISION BI. N0. (F.F.) (S.F.) SERVICE CREDITS ASSESSMENT 29 00- 110 -29-03 -0370 R 6 T COMPANY 433-3rd St. 060.0646 Red PIRO. 111 06060 S 1/2 Ctt7 6 0 14 371 0 39 00- 116 -29 -03 -0380 Lowell Mills 2345 CIIPW W7 Woo' of S52' of Lot 9. 066.860 Naples. FL 3382 S 1/2 City 6 62 369.S 2 31 66- 116 -29. 01-0010 James 6 KatRlaan LOW SAO sluff St. N 213 Lot 1. 08.078 Nutcklns". M 56330 S 112 Ctt3 9 44 0 1 32 8-116 -29.01 -0020 James 0 KAtAleam Looack 640 sluff St. S 1/3 080.0710 HUtcR1nSOM. M 33314 S 1/2 City 1 9 22 0 0 33 06-116 - 29-01 -0014 Steven FI toA 107 -1st Are. S.Y. E 1/2 014.0760 MatcAtnson. M 6638 S 1/2 Clt7 6 9 14 0 1 TOTAL - PROJECT 90. 80 -16 TOTAL - LETTING NO. 7 i 7 t 5.612.63 3 6,123.02 9 3.909.21 S 1,609.52 1 5,6U.76 t if,9I3.8 /101,78.32 0 0 ra (612) 587 -5151 ITY OF HUTCHINSON VASHINGTON AVENUE WEST :HINSON, MINN. 55350 MEMO DATE: September 7, 1988 TO: Mayor and City Council FROM: Director of Engineering RE: Proposed Supplemental Agreements for Lettings 3, 6 and 7 The attached Supplemental Agreements relate to extra work on the referenced contracts. The additional work was required due to conditions that were unknown at the time that contract documents were prepared, and which were disclosed as construction progressed. Except for Letting No. 3, the extra work has been completed to avoid delaying the contractors work and associated claims for compensation due to such delays. Among other things, the agreements will add the appropriate new items and unit prices to the contracts. During the work on Letting No. 3, the 3rd Avenue Northwest project, several areas of unsuitable soils have been located at the lower limit of the roadway excavation. The soils are black, organic in nature, and poor draining, all characteristics that are undesirable in the roadbed. I recommend that they be removed and that suitable granular material be used as backfill. That work has not begun. The accompanying Supplemental Agreement, if approved, would authorize the extra work and would add the appropriate granular material item to the contract. The unit price for the granular material is in accord with the bid price for similar contract items, and the additional project cost is eligible for, and would be entirely paid by Municipal State Aid Funds. As for the Supplemental Agreements for Lettings 6 and 7, the quoted unit prices are reasonable when compared to similar bid items for the contracts. The added cost would be funded by the bond contingency. I request that the Supplemental Agreements be approved so that the new pay items can be added to the contracts. EA /pv attachments Re pectfully submitted, Eugene'lAnderson Director of Engineering 9 -4�c- U- :a-':: i'- 'i.A..., .w .� .Tl••.. ..- 'r"at::OiY wl-' _ y'Af'•`: &- -I $_ State Project No. Wm. Mueller 6 C 0 0 0 0 0 0 0 0 133- 120 -61 ddrw 831 Park Avenue, P.O. Box 247, anon Hamburg, MN 55339 SS26 –BANK DIVISIOKoSIT RT HOOTER CO., 4N._ Me /DOT 1134(S-76) - - TE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Supp. to Contract No. Letting 3 No. 1 SUPPLEMENTAL AGREEMENT Shat 1 of 2 Contractor Amount Fed. Project State Project No. Wm. Mueller 6 Sons, Inc. N.A. 133- 120 -61 ddrw 831 Park Avenue, P.O. Box 247, anon Hamburg, MN 55339 Project No. 88 -17 - 3rd Avenue Northwest rib contract Is amended as follows: gWHEREAS, this contract provides, among other things, for common excavation and construction of aggregate base and bituminous surfacing, with pertinent pay items therefore; and 5 WHEREAS, common excavation has revealed areas of undesirable soils in the subgrade; and; «« .92 WHEREAS, the Engineer has determined that, to assure adequate pavement structure and longevity, the undesirable soils be removed. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: §2115 1. That the Contractor shall furnish all labor, equipment and materials required to remove the undesirable subgrade soil and backfill with select granular borrow. 2. That materials and construction shall be in accordance with the applicable > provisions of the Contract Specifications and as directed by the Engineer. $ 3. That the unit of measure for the extra labor, equipment, and material, all as gprovided by the Contractor, shall be by the cubic yard (loose volume). 4. That the negotiated unit price for the extra work herein specified shall be $7.40. $« 5. That the contract time will not be revised except as may be provided under the Sal provisions of Article 12 of the Specifications. ho.No. I Account I.D. I Organization I F.V. I Requisition No. Vendor Number I Type I Terms I Source I S.Act. I Task I S. Teak Cost, Job or Client Code Amount Suffix Object $4,662.50 SEND OF TRANSACTION 'J F1 A40 A41 —bate um n- Date Number Entered by Entered by APPROVED: 1 Contras Commie loner of Adminitvation D Dated 19 Approved by Project Engineer or Architect I BY 1 $418,152.76 ( Dated 19 Accepted by Contractor Approved as to loam and ezeeutba Dated 19 • `Y. \tip •� . ° ♦tfr • 1.pq ?.�ilf� Object _ -.� Y\ c c 0 o cc 00 c o o N.A. : 133 - 120 =01 Address 831 Park Avenue, P. 0. Box 247, Location ITEMS Hamburg, ' 5726 -BANN DIVISION. STUART-HOOPER CO., MN. 3rd Avenue Northwest ESTIMATED E� MnjDOT 2194(5.78) STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Supp. to Contract No. Lettin No. I SUPPLEMENTAL AGREEMENT Sheet 2_of 2 Contractor Amount Fed. Project Object State Project No. NW. Mueller 6 Sons, Inc. N.A. : 133 - 120 =01 Address 831 Park Avenue, P. 0. Box 247, Location ITEMS Hamburg, MN 55339 Project No. 88 -17 - 3rd Avenue Northwest TAM embed h amended a follora: $ 6. That the Contractor will not make claim of any kind or character whatsoever, for any other costs or expenses which he may have incurred or which may be hereafter v incurred in performing the work or furnishing the materials required by this v 9. agreement. AMOUNT $ 962.50 $ 3,700.00 • $ 4,662.50 ho.No. I Account I.D. I Organization I F.V. I Requisition No. Vendor Number I Type I Tema I Source I S.Act. I Task I S. Talc Cost, Job or Client Code Amount Suffix Object a I 54,662.50 : SEND ESTIMATE OF COST ga INCREASE ITEMS 67 ESTIMATED E� ITEM NO. ITEM QUANTITY UNIT UNIT PRICE rte° 2105.501 Common Excavation 385 Cu.Yd. $ 2.50 s y 0 2105.522 Select Granular Borrow (LV) 500 Cu.Yd. S 7.40 5Z TOTAL INCREASE -------------------------------------------- .�E dORIGINAL CONTRACT $ 418,152.76 a o PREVIOUS ADDITIONS 0.00 all INCREASE THIS AGREEMENT 4,662.50 TOTAL ----------------- - -- - -- $ 422,815.26 PERCENTAGE INCREASE w 1.12 33 <i AMOUNT $ 962.50 $ 3,700.00 • $ 4,662.50 ho.No. I Account I.D. I Organization I F.V. I Requisition No. Vendor Number I Type I Tema I Source I S.Act. I Task I S. Talc Cost, Job or Client Code Amount Suffix Object U I 54,662.50 SEND OF TRANSACTION H a Entered by A41 ate —W mjter Entered by a ate Number A40 U Commissioner of Administration By Original Contract Dated $418,152.76 II Dated d at to form and execution Dated 19 Approved by Project Engineer or Architect 19 Accepted by Contractor CITY OF HUTCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT SupP. to Contract No.Lettlno 6 No. 1 Sheet 1 of 2 tractor Fe . Project State Project City Project ninck Bros. EPrinsburg, c. N.A. N.A. 88 -27 ress Locat on P.O. Box 208 MN 56281 Parkin Lot on East Side of Franklin St. This contract is amended as follows: WHEREAS, this contract provides, among other things, for the construction of storm sewer, aggregate base, and bituminous surfacing, with pertinent pay items therefor; and WHEREAS, an existing abandoned water service was found to be pressurized, and the inplace sidewalk was of inadequate thickness to support traffic; and WHEREAS, the Engineer has determined that the water service be shut off and the sidewalk be replaced to provide a durable maintenance free surface. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment, and materials required to: a) excavate and close the inplace corporation stop at the water main; b) remove and replace concrete sidewalk. 2. That the construction shall be in accordance with the applicable provisions of the Contract Specifications and as directed by the Engineer. 3. That the unit of measure for the extra Iabor, equipment, and material, all as provided by the Contractor, shall be by Jump sum and by square foot. 4. That the negotiated unit price for the extra work herein specified shall be: a) $200.00 to shut off corporation stop; b) $0.40 for sidewalk removal; c) $2.00 for 6" concrete sidewalk; d) $1.65 for 4" concrete sidewalk. 5. That the contract time will not be revised except as may be provided under the provisions of Article 12 of the Specifications. $129,187.50 t Date 24th, 1988 Dated: , 19 or Dated: , 19 Dated: 19 Mayor or ng Dated: , 19_ q. d ` City Administrator CITY OF HVECHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT ractor Supp. to Contract No. Letting 6 No. 1 Sheet 2 of This contract is amended as follows: 6. That the Contractor will not make claim of any kind or character whatsoever, for any other costs or expenses which he may have incurred or which inay hereafter incurred in performing the work of furnishing the materials required by this agreement. INCREASE ITEMS ITEM NO. 16 Excavate and Close Corporation Stop 17 Remove Concrete Sidewalk 18 Construct 6" Concrete Sidewalk 19 Construct 4^ Concrete Sidewalk ITEM ESTIMATE OF COST TOTAL INCREASE ---- ------ - ---- ------ QUANTITY UNIT Lump 1 Sum 192 Sq.Ft 195 Sq.Ft 4I Sq.Ft ORIGINAL CONTRACT $ 129,187.50 PREVIOUS ADDITIONS $ 0.00 INCREASE THIS AGREEMENT S 734.45 TOTAL -- ----- -- ------ --- --- - - ---- $ 129,921.95 PERCENTAGE INCREASE = 0.57 $129,187.50 Original Contract Date Mau 24th, 1988 )ated: , 19 Dated: , 19 UNIT PRICE AMOUNT $ 200.00 $ 200.00 $ 0.40 $ 76.80 $ 2.00 $ 390.00 - $ 1.65 $ 67.65 --- -- - - - --- S 734.45 or of engineering Dated: , 19 Mayor Dated: , 19_ City Administrator I Q ` CITY OF HUPCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT Supp. to Contract No.tetting 6 No. 2 Sheet 1 of ;ntractor Fe Project State Project City Project ininck Bros. Inc. N.A. N.A. 88 -1I dress at ion .O. Box 208 Prinsbur MN 56282 Plaza Heights Addition This contract is amended as follows: WHEREAS, this contract provides, among other things, for the construction of concrete curb and gutter, pay Item No. 9; and WHEREAS, sufficient suitable material was not available on the right -of -way to allow for backfilling the curb and gutter; and WHEREAS, the Engineer has determined that borrow material will be required to backfill the curb and gutter. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment, and materials required to furnish and place backfill behind the curb and gutter. 2. That the construction shall be in accordance with the applicable provisions of the Contract Specifications and as directed by the Engineer. 3. That the unit of measure for the extra labor, equipment, and material, all as provided by the Contractor, shall be by the cubic yard loose volume. 4. That the negotiated unit price for the extra work herein specified shall be $3.50. 5. That the contract time will not be revised except as may be provided under the provisions of Article 12 of the Specifications. 6. That the Contractor will not make claim of any kind or character whatsoever, for any other costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. ract 129,187.50 nal Contract Dated: 19 or 24th, 1988 ' Dated: , 19_ Dated: , 19 Dated: , 19_ �'Q CITY OF HUCCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT ractor This contract is amended as follows: ESTIMATE OF COST Supp. to Contract No.Lettinv 6 No. 2 Sheet ? of 2 INCREASE ITEMS ITEM NO. ITEM QUANTITY UNIT UNIT PRICE AMOUNT 10 Common Borrow (LV) 250 Cu.Yd. S 3.50 S 875.00 TOTAL INCREASE --------------- -- ---- -- ---- ------- 875.00 ORIGINAL CONTRACT PREVIOUS ADDITIONS INCREASE THIS AGREEMENT TOTAL --------------------- PERCENTAGE INCREASE - 1.25 ;anal Contract $129,187.50 inal Contract 24th, 1988 to S 129,187.50 734.45 875.00 - - -- S 130.796.95 Dated: , 19 Dated: , 19 Dated: , 19 Dated: , 19_ or of tngineering or CITY OF HUTCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT Supp. to Contract No.retting 7 No. 3 Sheet 1 of 2 �ntractor Fed. Project State Project City Pro ect uininck Bros. Inc. N.A. N.A. ress Location P.O. Box 208 Prinsburg, MN 56281 This contract is amended as follows: WHEREAS, this contract provides, among other things, for the construction of storm sewer, water services, and appurtenances, with pertinent pay items therefor; and WHEREAS, during excavation certain conditions were disclosed that were previously unknown; and WHEREAS, to eliminate the need for excavating the street in the foreseeable future and to perfect the work, the Engineer has determined that extra work must be performed. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment, and materials required to: a) Excavate and plug the field drain tile at the intersection of Franklin St. and 4th Ave. S.W.; b) Remove and replace sanitary sewer manholes on 4th Ave. S.W.; c) Excavate to determine location and material of water service to Congregational Church. 2. That the construction shall be in accordance with the applicable provisions of the Contract Specifications and as directed by the Engineer. 3. That the unit of measure for the extra labor, equipment, and material, all as provided by the Contractor, shall be: a) by lump sum; b) by each; c) by lump sum. 4. That the negotiated unit price for the extra work herein specified shall be: a) $200.00; Dated: , 19 ginal Contract Date 24th, 1988 I Dated: , 19 Dated: , 19 Mayor Dated: , 19_ q-&, CITY OF HUPCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT R1 This contract is amended as follows: Supp. to Contract No.Lettino 7 No. 3 Sheet 2 07 2 Proiect lCity Protect b) $1,350.00; c) $200.00. 5. That the contract time will not be revised except as may be provided under the provisions of Article 12 of the Specifications. 6. That the Contractor will not make claim of any kind or character whatsoever, for any other costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. ESTIMATE OF COST INCREASE ITEMS ITEM NO. ITEM QUANTITY UNIT UNIT PRICE _ i 42 Excavate and PIug 1 Lump Sum $ 200.00 $ Field Drain Tile 43 Remove and Replace Sanitary 1 Each Sewer Manhole 44 Excavate to Locate Water 1 Lump Sum Service for Cong. Church TOTAL INCREASE --------- ---- -------- --- ------ - ---- ORIGINAL CONTRACT $ 330,280.80 PREVIOUS ADDITIONS 11,588.50 INCREASE THIS AGREEMENT 1,750.00 TOTAL -------------- --- -- - ----- $ 343,619.30 PERCENTAGE INCREASE 4.04 $330,280.80 Original Contract Date Mau 24th. 1988 Dated: , 19 Dated: , 19 Dated: , 19 AMOUNT 200.00 $ 1,350.00 $ 1,350.00 $ 200.00 $ 200.00 --- - - - - -- $ 1,750.00 Dated: , 19_ q4 ` City Administrator CITY OF HUTCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT Supp. to Contract No. Letting 7 No. 4 Sheet 1 off' ,vntractor Fed. Project State Project City Project ininck Bros., Inc. N.A. N.A. 88 -14 r Location P.O: .BOx 208, Prinsbu , MN 56281 Grove Street - 2nd Avenue to 5th Avenue SW This contract is amended as follows: WHEREAS, this contract provides, among other things, for the construction of water main, water services , aggregate base, and bituminous surfacing, with pertinent pay items therefor; and, WHEREAS, excavation disclosed that two homes were connected to a common sewer service which was located in the boulevard and which drained to the sanitary sewer on 4th Avenue Southwest= and, WHEREAS, to preserve the street in an undisturbed condition and to negate the need to excavate the street in the future, the Engineer has determined that the sewer services shall be connected to tie sanitary sewer on Grove Street. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1) That the Contractor shall furnish all labor, equipment, and materials requiied to install 6" sanitary sewer service lines and appurtenances. - 2) That materials, installation, and appurtenant construction shall be in accordance with 0 the applicable provisions of the Contract Specifications and as directed by the Engineer. 3) That the unit of measure for the extra labor, equipment, and material, all as provided by the Contractor, shall be: a) by each for 15' X 6" wye saddle; b) by linear foot for 6" PVC sewer service; c) by each for 6" Fernco couplings. 4) That the negotiated unit price for the extra work herein specified shall be: a) $120.00; b) $12.00; c) $25.00. 5) That the contract time will not be revised except as may be provided under the provisions of Article 12 of the Specifications. $330,280.80 Date Dated: , 19 24th, 1988 I Dated: , 19_ Dated: , 19 Mayor eer Dated: , 19_ ( _ City Administrator _! CITY OF HUI'CHINSON, MINNESOTA Supp. to Contract Noo-Lettinc 7 SUPPLEMENTAL AGREEMENT Sheet 2 of 2 ' -intractor Fed. Project Late Project City Project Duininck Bros., Inc. I N.A. IS N.A. 1 88 -14 P.O. Box 208 MN 56281 1 Grove Street - 2nd Avenue SW This contract is amended as follows: 6) That the Contractor will not make claim of any kind or character whatsoever, for any other costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. ESTIMATE OF COST TOTAL INCREASE $1,422.00 Original Contract $330,280.80 . Previous Additions 13,338.50 Increase This Agreement 1,422.00 TOTAL $345,041.30 Percentage Increase 4.478 na to Dated: , 19 Dated: , 19 or Dated: 19 Mayor ng Dated: 19_ QJ . City Administrator Increase Items UNIT ITEM NO. ITEM - -SPY UNIT PRICE AMOUNT 30 F & I 6" Fernco Coupler 6 EACH $ 25.00 $ 150.00 31 6" PVC Sanitary Sewer Service 86 L.F. 12.00 1,032.00 32 15" X 6" PVC Saddle Wye 2 EACH 120.00 240.00 TOTAL INCREASE $1,422.00 Original Contract $330,280.80 . Previous Additions 13,338.50 Increase This Agreement 1,422.00 TOTAL $345,041.30 Percentage Increase 4.478 na to Dated: , 19 Dated: , 19 or Dated: 19 Mayor ng Dated: 19_ QJ . City Administrator CITY OF HUTCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT Supp. to Contract No. Letting 7 No. 5 Sheet 1 of 2 ntractor Fed. Project tale Project City Project ininck Bros. Inc. I N.A. N.A. 88 -16 '=dress Location P.O. Box 208 prinsburg, MN 56281 Franklin St. This contract is amended as follows: WHEREAS, this contract provides, among other things, for the construction of storm sewer, water main, and appurtenances, with pertinent pay items therefor; and WHEREAS, during construction certain previously unknown conditions were revealed; and WHEREAS, to forego the need for excavating the street in the foreseeable future and to perfect the work, the Engineer has determined that extra work must be performed. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment, and materials required to: a) Remove and replace sanitary sewer manhole complete inplace; b) Install bends and connect to the water service at the Police Station. 2. That the construction shall be in accordance with the applicable provisions of the Contract Specifications and as directed by the Engineer. 3. That the unit of measure for the extra labor, equipment, and material, all as provided by the Contractor, shall be: a) by each; b) by lump sum. 4. That the negotiated price for the extra work herein specified shall be: a) $1,500.00; b) $300.00. 5. That the contract time will not be revised, except as may be provided under the provisions of Article 12 of the Specifications. 6. That the Contractor will not make claim of any kind or character whatsoever, for any other costs or expenses which he may have incurred or which may be hereafter incurred 24th Dated: , 19 Dated: , 19 for Dated: , 19 Dated: 19 City Administrator Q -d, CITY OF HUTCHINSON, MINNESOTA SUPPLEMENTAL AGREEMENT ractor This contract is amended as follows: ESTIMATE OF COST INCREASE ITEMS Supp, to Contract No. Lettinv 7 NO. 5 Sheet 2 Of e Project ICity Project ITEM NO. ITEM QUANTITY UNIT UNIT PRICE AMOUNT 50 Remove and Replace Sanitary 1 Each $ 1,500.00 $ 1,500.00 Sewer Manhole Lump 51 Install 450 Bends on Police Station 1 Sum $ 300.00 $ 300.00 Water Service TOTAL INCREASE ----------------- --- --- ----- --- -- ------ ------ --- $ 1,800.00 ORIGINAL CONTRACT PREVIOUS ADDITIONS INCREASE THIS AGREEMENT TOTAL --------------- ---- -- PERCENTAGE INCREASE = 5.01 $330,280.80 riginal Contract Date Mau 24th. 1988 $ 330,280.80 14,760.50 1,800.00 $ 346,84I.30 Dated: , 19 Dated: , 19 Dated: , 19 Dated: , 19_ neer q-/ ( 1 - (612) 587.5151 JWJHUTCHiNSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O DATE: September 7th, 1988 70: Mayor and City Council FROM: Director of Engineering RE: Bids for Letting No. 18, Project No. 88 -34 Bids were opened on Friday, September 2nd, for grading, aggregate base, and bituminous surfacing, all for the construction of an aircraft apron. The apron is in preparation for an eight unit tee - hangar. The only bid received, that of Wm. Mueller 6 Sons, rnc. of Hamburg, was about $70,000 above the Engineer's Estimate. The inability of the bidder to obtain quotations from earthwork contractors resulted in most of the disparity, although the time of the year and the lack of at least one other bidder probably also were contributory. A resolution rejecting a contract is attached. rt is recommended that the resolution be approved. The Minnesota Department of Transportation, which will presumably contribute two - thirds of the project cost, and the Airport Commission have concurred in the recommendation. Bids can be solicited in late 1988 or early I989 for spring construction, hopefully with more realistic results. Meanwhile, we will continue with preparation of plans and specifications for the tee - hangar itself. When a reasonable price has been secured for the apron work, we could then proceed with advertising for bids for the hangar construction. EA/pv attachment • Respectfully submitted, Eugene Anderson Director of Engineering q-,E, RESOLUTION REJECTING IMPROVEMENT LETTING NO. 18 PROJECT NO. 88 -34 Resolution No. 8858 WHEREAS, pursuant to an Advertisement for Bids for the construction of Aggregate Base, Bituminous Apron and Appurtenances at the Municipal Airport, City of Hutchinson, McLeod County, Minnesota, the following bids were received complying with the advertisement and were opened and tabulated according to laws BIDDER AMOUNT BID Wm. Mueller & Sons, Inc. i 155,614.73 Hamburg, MN AND WHEREAS, it appears that Wm. Mueller R Sons, Inc. of Hamburg, MN, is the lowest bidder; AND WHEREAS, the Director of Engineering, the Minnesota Department of Transportation, and the Airport Commission recommend rejection of said bid, and to rebid the project in late 1988 or early 1989. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The City Council hereby determines to reject the bid of Wm. Mueller and Sons, Inc. of Hamburg, MN, and to rebid said project at a later date. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids. Adopted by the Council this 13th day of September, 1988. Mayor City Administrator � 1 L_J q-F I 40 (612) 587 -5151 HarcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 SEPTEMBER 8, 1988 TOo MAYOR & CITY COUNCIL -------------------------------------------------------------- FROMo KEN MERRILL, FINANCE DIRECTOR -------------------------------------------------------------- SUBJECTo ELECTION EQUIPMENT PURCHASE -------------------------------------------------------------- At the time of approval to order the new election equipment the council was undecided on the method of payment for the machines. Invoices for the new equipment have been received and totals $29,237.66. In the General fund balance a total of $12,000 has been set aside for election equipment. We have budgetedan additional $2,000 for 1988. Part of this would be used if we need additional voting booths and also for start up cost associated with the new system. We would either have to pay the difference of $17,000 from contingency or finance the balance. I have included the balance of the general fund contingency account for your information. If the decision is to finance the balance the motion to pay for the machines must be made with the motion stating the balance will be financed. 9 -F (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 CITY OF HUTCHINSON CONTINGENCY 1988 TOTAL BUDGETED APPROPRIATED 12/22/87 HERTIAGE CENTER # 59000 1/12/88 COST OF LIVING # 339054 1/26/88 CIVIC ARENA FIRE PROTECT # 11300 2/23/88 HISTORICAL SOCIETY RELOCATION # 4,434 2/8/88 DRUG ENFORCEMENT PROGRAM # 31435 3/28/88 AIRPORT LAND PURCHASE * * ** # 10,000 4/12/88 JAYCEES - CARNIVAL # 11000 HEALTH & FITNESS STORM SEWER # 229 4/26/88 CALCIUM CLORIDE TREATMEN # 1,848 1988 MERIT ADJUST -1ST QTR. # 31808 -2ND QTR. # 4,555 7/11/88 COALITION OF OUTSTATE SP ASSESSMENT # 1,386.6 REFURBISH OF MOTOR VEHICLE AREA 8/29/88 HEALTH INSURANCE COST # 20,488 TOTAL APPROPRIATED AVAILABLE # 130,000 0 • #(90,537.6) # 39,462.4 0 WJ317(612) 587 -5151 7 ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O R A N D U M DATE: September 8, 1988 TO: MAYOR $ COUNCIL --------------- --------- - - - - -- FROM: RICHARD NAGY $ RANDY DEVRIES - —WATER DEPARTMENT --- ----------- --------- - -- - -- SUMECT: INCREASING OF WATER TURN -ON FEE — — — — — — — — — — — — — — ------ ----- - - - - - Presently City policies allow for a fee of $5.00 to turn on disconnected water service due to delinquent accounts or property vacant less than 90 days. This amount cannot come close to recovering the cost of the . paperwork and man hours involved. Also, at this time, there is no fee for water turned on after hours, weekends, and holidays. We are hereby requesting that the fee for reconnecting delinquent accounts and disconnected service less than 60 days be increased to $15.00 and after hours, weekends, and holidays charged $30.00. Also, under present policy, a property owner who vacates his property temporarily is charged for refuse pickup unless the water service is turned off. We are asking that this policy be amended to allow for the property occupant to leave his /her water service on and not be charged for refuse pickup providing the occupant files the request with the City billing department. 0 (612) 587 -5151 f1UTCN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 SEPTEMBER 89 1988 TOo MAYOR & CITY COUNCIL -------------------------------------------------------------- FROMo KEN MERRILL, FINANCE DIRECTOR --------------------------------------- ----------- ------ - - - - -- SUBJECT: SEWER CHARGES -------------------------------------------------------------- New rates for the sewer charges have been revised. The accompaning ordinance shows the new cost structure. Several points regarding the new rates should be made. Debt service for the 1989 year has been reduced. Since 1989 will be the last year of debt service for bonds of 1969 and there will be adequate cash on hand to handle this payment, we have not included this debt service in the rate structure. If you refer to the Donahue book dated March 19889 Tabel 3 -2 you see the debt is substantially lower with bonds of 1969 removed. According to MPCA authority a recently give the city an additional $550,000. over the next several years. We defin for the first year. This money can be replacement. Rates have been adjusted be used for this purpose. expanded grant given will Funds will be arriving itely will receive funds used for equipment to assume the grant will Rates for the domestic user based upon volume will be $2.30 vs the first reported $4.05. We are currently at the rate of 1.05 EPA charge and $1.13 sewer charge. Rates will be combined and the total $2.18 will be set at $2.30. In addition we will be charging the industry users base upon load levels in addition to volume. Effective date of the rates will be January 1989 billing . Basis will be on volume for December useage for all volume users. Industry will be based upon acutal test results plus volumes. We will also be making adjustment to our billing cycle and going to a monthly billing system 0 q--r 0 ORDINANCE NO. 22/88 PROPOSED SEWER SERVICE CHARGE ORDINANCE An ordinance for levying and collection of sewer service charges, in the City of Hutchinson, County of McLeod, State of Minnesota. Be it ordained and enacted by the City Council of the City of Hutchinson, State of Minnesota as follows: ARTICLE I ---DEFINITIONS Section 101 - Refer to the definitions in the Sewer Use and Sewer Service Charge Ordinance (Ordinance No. ). ARTICLE II - AMOUNT OF SEWER SERVICE CHARGES Section 201 - CATEGORY A SEWER SERVICE CHARGE Category A sewer users is as follows: Fixed Charge - 51.95 /month Volume Charge - $2.30/1,000 gallons Section 202 - CATEGORY B SEWER SERVICE CHARGE Category B sewer users is as follows: Fixed Charge - 51.95 /month Volume Charge - $2.30/1,000 gallons Surcharge BOD greater than 200 mg /l Suspended Solids greater than 300 mg /1 TKN greater than 45 mg 11 The sewer service charge for The sewer service charge for - $0.34/lb. - $0.24/lb. - $0.92/lb. Section 203 - DISPOSAL OF SEPTIC TANK SLUDGE AND HOLDING TANK SEWAGE. The sewer service charge for septic tank and holding tank users are as follows: Septic tank sludge - $68.00 /1,000 gallons Holding tank sewage - 5 9.00/1,000 gallons ARTICLE III - VALIDITY Section 301 - SUPERSEDING PREVIOUS ORDINANCES. This Ordinance governing sewer use, industrial wastewater discharges, sewer service charges, and sewer connections and construction shall supersede all previous ordinances of the Municipality. G -1 ?-1. Section 302 - INVALIDATION CLAUSE. Invalidity of any section, clause, sentence, or provision in the Oridnance shall not affect the validity of any other section, clause, sentence, or provision of this Ordinance which can be given effect without such invalid part or parts. Section 303 - AMENDMENT. The Municipality, through its duly authorized officers, reserves the right to amend this Ordinance in part or in whole whenever it may deem necessary. RTICLE IV - EFFECTIVE DATE Section 401 - DATE OF EFFECT. This Ordinance shall take effect and be in force from and after January , 1989. Section 402 - DATE OF ENACTMENT (APPROVAL). Passed and adopted by the City Council of the City of Hutchinson in the County of McLeod, in the State of Minnesota on the day of 198_. Mayor ATTEST: City Clerk/Treasurer Passed this day of 198_. Published this day of 198_. RP/HUTCHISN /AFO G -2 9 E ...._?.anuarY ... . tg86 Oh LLw.. ... c d.y a/ . _, a u agreed thal The city. of Hutchinson, a MuniciQal .C...... Lion „_ ,d8 LESSOR hereby leer. add relate to Kenton Knutson and Kurt Knuteoq„ , _..__..__AS LESSEE the fares Idea lying in McLeod,. _ ,,._.._, Conway Minnesota de.rribed or follow, lo-wil: The East Half of the Southwest Quarter (Ely of SW4) in Sm1i. 13.. .._.. Towt.hip 1UN_ r JUrioc...3.ORv ..._, /or the term o/. ......... three ._._..._._....._. {ear.... beginwillg sigh the_._.. l s t_ ..................day of ....... NO V amine c ........ 198.5....wt SAID LESSEE, in eon.ideratiot of .aid levee, hereby e~Natt, with eoid le..dr ar /oAow., to-wit: MOUNT. TYN N .N MT Y vela Iww xJ fw wLL bN en IeM.x Twelve Thousand 'Pollare .($121000.00) payable in three installments: $4,000.00 on or before October 151 1986 $4,000.00 on or before October 15, 1987 $4,000.00 on or before October 15, 1988 (said price determined by a cash rental of $50.00 per acre, 80 acres total) 1- A, other A oNt T ' N .N Hrr MN YN ewM1y Y IY NM McNxe In lee MMII tleMf .ea M1nia\ .t MM Nee. IeeY. da4xe' eia reewrrT .eeweerT b 1W xl OtD1 TYI M .N eve kale de bee AnY Y W vw naMw. TH.MolNe, TNI be .N xeyUl W YI Anne el , \xe.b1 .1. xY Txr. A9iD6 TWl et, .111 We eve ell .x4 xH fens W .III net eW. the seen in wnbx wa e, ny twee. ran eTt`N :ND YwNUtt1 tin, N .IY M nvo x x11 eq eW. x xuex, va .ID ex v seed bed .4x xxt ewaea eD nro PLOWING, Tex be .N. IaxMleW, nOx \.--rest eeM ,pep eeN two. Me. x4 be a lelb.u..._..__... _. _... _.. _._.. _..__. `eMM.eWee. �. wed t.x 1. ente .e eii..' ..I In at, x. be %axes nntteeler rla bases 4 enter eM xM I a eN in r el tee sere x IEn eapex .e Me le.xe. atowue� T \.1 M .N ., hew, a Ne.o xMx. exbx ..a ...... AN A.... in tr.xnewe.H . xu rN seeped be n. .W .t sex x xayeewl ..d feet .N .lees ,eeax eYN M od. iNTiT Be LiMeONi T..t veld Inert, reT enter eM rt' lead At .q Ilene in beext IM perk va ed r.b seek xMlx .N lrpxrerreb r Y W M deer nexexq, x in wware ler toe Merdb[ tend. M.MM In "no px or....1.End et4r MMrt, et, seed I... •Mfm NMiNT wxD eOtLNTT.xO� net a.N NEI x.lete thin Ixx ner.eux ue pert a e.0 Wed .NM.t x..e t he .e1u.. el new Mme.. ruvNl- r, m. ;.I .. ,,s one Me 9-T r OR this .. ....... ........._...... _..........dq ef ... .... January.......... ........................19H6.., it u agreed thae The city of -.1-1 Hutchinson, a MuniciRal ......... ,Corporation .AS LESSOR ............................ hereby later, wtd rNY to Kenton Knutson and Kurt Knutson _.____. AS LESSEE QA farm baA lyiwg i. McLeod, ... ............. QoNleg .. Minnesota .____ da.eribed e. /.Row., to -wit: The East Half of the Southwest Quarter (Eh of SWtt) i. SeetiN....4 .9. ..... ... , Townthir}_... 1 1.04.., Raage_. 3QW.._..., for the te,.l of ...... three ...._.__.... begi.tittp with the........ Iat__ ................ day of ....... NoV ember ........ wad Ndag. Q.a.totm.r...31.,.19.88 __. SAID LESSEE, in indo iderlRN of acid lease, hereby eooett{tt with Mid leader N follow., lawlt: {aHTI TW N Nw NY Y Mw le.ar sal M a.lA Yea N tYMNt Twelve Thousand Aollare ..($12,000.00) payable in three installments: $4,000.00 on or before October 15, 1986 $4,000.00 on or before October 150 1987 $4,000.00 on or before October 15, 1988 (said price determined by a cash rental of $50.00 per acre, 80 acres total) N 1 A O[{lAT OH, Tat N Nw YtSa aN hr, .sNYa b W \Ne F.Mlwa b W bwtlfl betas! aN Ya.IY N WN NY. Male. NN..e.M aid rWam aeeMMn M tW SaA. .{HDI That N Few .w Nb the Mud ear, N \b ON. Ma.. THiHIHIHO, Tout N .w ansaYe ay YI wat a, tbaaM1Ya .nb ae\ .ra. O{DDI. That \a .w W. dew. .11 Needs etl Your uA WIN ON a1Mw The Same Y Oven ant at N. Oaou .TRAM ADD MAHD{{, TNI he Nw .N Nm.ee or twit .el NMN ee m.NM aN ww .N a. Nw bN wMn SaSat eNaN .D wan be. ewwrHOt TN Be M. ImmNYlab aftwe NnMlq MN reM Met Mo. Na. earl YN a tNYV I ___._._.__..._ ..._...._. ..._. •.a.Ma...ee. .. A . and tout 1. MY \i ':tell Yn Y a tw N Nny .eMerteM ouw moue Y e.be .". ale we alt Y M too the — N tN .t Me Y.Yr. {EPAI{EI Tbl N wN N uY, N ba N. eaMN. MYn .N reryb a0 ..m.p. Y ImMMmeaY a our, YN outer, Ce W . al Mn our aeNer.at aN lour a0 Nbr eeNIM eha0 N We .. faMO� ENTRY HT L{tRD {I That SaY lever mar .NM .aa Saw INN N .q tW M loyaat tN same aN Y Saar, Sae\ native aN Im.naemnb ea N WD Anm aenanrr, a M rnNre Yr You maeMaa wrap. rraeweA he "AO .al 4oa met NA .IMr rnryry N :,A Yww. ARRICIRMEHT AND ED{LETTIHOI T \N Be ww aeHNr aYaa HY ISaou ur aNN NY art N ouw IaN Nlt \NI M.rN Y wHlbe .f ouM IeN.r. the ouvment or the rents here[..oeeltlea and the YHhrw Dorarmnnce end rnl Sal all the e Nlra ,Jahaa with Raper[ Ihi nr nnY default Iin Mia nr told r. io Ina a t 41 0 Donohue &y6789"p;,r,� ^� 4 September 7, 1988 „ SEP1988 m °ti RE�i N CN ff City of Hutchinson o' 37 Washington Avenue West 2S�bzizZZV2 Hutchinson, MN 55350 Attn: Mr. Gary Plotz City Administrator Re: City of Hutchinson Wastewater Treatment Facility Donohue Project No. 41880 Proposed Change Order Nos. 8, 9 & 10 Dear Mr. Plotz: Due to Minnesota Pollution Control Agency requirements, all Hutchinson WWTF change orders must be in their hands by September 26, 1988(90 days after the June 27, 1988 Plant Start -up). Therefore, it is requested that proposed Change Order Nos. 8, 9 & 10 be placed on the Council Agenda for September 13, 1988. . Proposed Change Order No. 8 provides controls for certain HVAC equipment. The cost is $13,673.00 with no time extension required. The Contractor is signing the Proposed Change Order now and is re- turning it to the Engineer. Proposed Change Order No. 9 combines numerous minor changes or additions to the project. The cost and time affect are not known at this time, but additional contract time of about one month will be required. Proposed Change Order No. 10 provides additional laboratory equipment. The cost will be approximately $3,000.00. The Contractor has been directed to immediately provide the quotations for Change Orders 9 and 10. They should be received by the end of this week. This information will be provided to the City early next week. The City's timely cooperation is necessary to maintain possible grant eligibility of these change orders. If you have any questions, please contact me. Ver��s, Georg MacDonald, P.E. cc: J. Miller Project Engineer Donohue & Associates, Inc. 7200 Hemlock Lane North, Suite 200 Maple Grove, Minnesota 55369 Engineers & Architects 612- 425 -2181 , 0 • 0 September 12, 1988 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Gary Plotz City Administrator Re: City of Hutchinson Wastewater Treatment Facility Donohue Project No. 41880 Change Order No. 8 Dear Mr. Plotz: SEPi988 RECEIVED \0 sl Attached are three (3) copies of Change Order No. 8 on the Hutchinson Wastewater Treatment Facility. The Contract Documents provided for heating and ventilating equipment in the six building structures. The controls for the equipment were also identified. However, the control system for certain fans and pumps were not identified. This change order provides the control equipment necessary to operate the furnished exhaust fans and pumps. The Contractor provided an initial cost quotation of $15,146 and a time extension request of 14 days. Through subsequent meetings and negotiation sessions the control system was further clarified and refined to minimize costs. The revised quotation of $13,673 was received from the Con- tractor. He also agreed no time extension would be required. The Contractor's cost have been evaluated and the cost appears reasonable. Therefore, it is recommended that the City of Hutchinson authorize an addition to the WWTF Contract of $13,673.00 with no change in Contract Time of Final Completion to provide the necessary modifications to the heating and ventilating system controls. If you have any questions, please contact me. Very truly yours, Donohue & A�ssociat s, Inc., Ce r MacDonald, P.E. Donohue & Associates, Inc. cc: J. Miller 7200 Hemlock Lane North, Suite 200 Maple Grove, Minnesota 55369 Attachment: 3 copies of Change Engineers & Architects Order No. 8 612-425 -2181 9'/ , I,• NAME OF PROJECT: OWNER: CONTRACTOR: CHANGE ORDER Change Order No,. 8 Heating System Modification, Date: 8 -22 -88 _ Original Agreement Date: 3 -19 -87 EPA Project No. C27 City of Hutchinson Wastewater Treatment Facili City of Hutchinson Robert L. Carr Co The Justification for this CHANGE ORDER is attached. 1363 -03 The following changes are hereby made to the CONTRACT DOCUMENTS: I Original CONTRACT PRICE Current CONTRACT PRICE adjusted by previous CHANGE ORDER (nos. 1 thru 7) The CONTRACT PRICE due to this CHANGE ORDER will be ( ~eased (agnmA948) by The new CONTRACT PRICE including this CHANGE ORDER will be mho rn+am ?nrm TINE will be increased (decreased) by -0- S 10,213,000.00' $ 10,235,004.001' $ 13,673.00 $ 10,248,677.00', _ i calendar days._ The date for completion of all work will be 8 -27 -88 (Date). Approvals required rp for to implementation: Engineer's recommendation, by =`zG date 9 Za — Owner's order, by date Contractor's acceptance, by > , date y' — Approval stamp of Minnesota Pollution Control Agency (MPCA): j - -ALL CHANGE ORDERS must be submitted to the MPCA. MPCA approval stamp is REQUIRED if this CHANGE ORDER alters the scope or objective of the project. '•�ELIGIBILITY of costs for grant assistance is verified only by letter from the MPCA. MPCA 2/82 5/84 %'lt� city of Hutchinson Wastewater Treatment Facility Change Order No. S Heating System Modifications Provide automatic control sequences for pumps 10 -P -5 and 30 -P -1 and for exhaust fans 10 -EF -7 and 20 -EP -4 and for the control valves on system control- ling pumps 10 -P -2 and 90 7P -2. Provide full - voltage motor starters for the supply and exhaust fans for 30- HRU -1. 0 • • Hutchinson 14WTF Change Order Summary Original Contract Price Additions thru C.O. #7 C.O. #8 HVAC Modifications C.O. #9 Misc. Items C.O. #10 Add'l Lab Equip. C.O. #11 Snowblower Total C.O. #1 thru 11 SubTotal SubTotal Est.Total $10,213,000.00 22,004.00 $10,235.004.00 13,673.00 10,248,677.00 31,052.00+ 5,682.00 6,636.00 $10,292,047.00 $79,047 or 0.7% increase -0- -0- -0-* -60- days -0- 60 days + Maximum price $31,052.00 C.O. remains to be fully evaluated and negotiated * Days included in C.O. #10 Final Completion now October 26, 1988 ,� V Donohue September 12, 1988 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Mr. Gary Plotz City Administrator i Re: City of Hutchinson Wastewater Treatment Facility Donohue Project No. 41880 Change Order No. 8 Dear Mr. Plotz: Attached are three (3) copies of Change Order No. 8 on the Hutchinson Wastewater Treatment Facility. I The Contract Documents provided f'or heating and ventilating '. equipment in the six building structures.. The controls for the equipment were also identified. However, the control system for certain fans and pumps were not identified. This change order provides the control equipment necessary ti= operate the furnished exhaust fans and pumps. The Contractor provided an initial cost quotation of $15,146 and a time extension request of 14 days.' Through subsequent meetings and negotiation sessions the control system was further clarified and refined to minimize costs. The revised quotation of $13,673 was received from the Con- :i tractor. He also agreed no time extension would be required. The Contractor's cost have been evaluated and the cost appears reasonable. Therefore, it is recommended that the City of Hutchinson authorize an addition to the WWTF Contract of $13,673.00 with no s^ change in Contract Time of Final Completion to provide the necessary modifications to the heating and ventilating system controls. If you have any questions, please contact me. ,u • 1 Very truly yours, Donohue & ss occifat , Inc k �Ay J, ` f. eo� r M cDonald, P.E. • cc. J. Miller Donohue& Associates, Inc. 7200 Hemlock Lane North, Suite 200 Attachment: 3 copies of Change Maple Grove, Minnesota 55369 Order No. 8 Engineers & Architects 612 - 425 -2181 OF PROJECT: 0 CHANGE ORDER Change Order Na. 8 Heatin Date: 8 -22 -88 cod em Original Agreement Date: 3 -19 -87 c EPA Project No. C27 1363 -03 City of Hutchinson Wastewater Treatment Facili !e ", .. City of Hutchinson Robert L. Carr Co. .Vl11 lv A.,,.. 'he;Justification for this CHANGE ORDER is attached. l sal he following changes are hereby made to,the CONTRACT DOCUMENTS: Iriginal CONTRACT PRICE 5 10,213,000:'0 urrent CONTRACT PRICE adjusted by previous CHANGE ORDER 5 10 235,004 (nos. 1 thru 7) 'x e,'CONTRACT PRICE due to this CHANGE ORDER will be $ 13,673.k0 eased by r1; 10,248,677.0 'he"new CONTRACT PRICE including this CHANGE ORDER will be S ,„ .tie CONTRACT TIME will be increased (decreased) by -0- calendar days,% i 'he date for completion of all work will be 8 -27 -88 (Date)i'f =n :.a ,provals required rp for to implementation: 4. . date gineer's recommendation, by mil/ 4� ;Tier's order, by date p.,l}. intractor's acceptance, by date proval stamp of Minnesota Pollution Control Agency (MPCA): ^I- ALL'CHANGE ORDERS must be submitted to the MPCA. r 4 MPCA approval stamp is REQUIRED if this CHANGE HORDFR alters the scope or objective of the project. 'ELIGIBILITY of costs for grant assistance is verified only by letter from the MPCA. •.i j- A 2/82 5/84 14 17.1 la cvI�Y- 0 City of Hutchinson Wastewater Treatment Facility Change Order No. S Heating system Modifications Provide automatic control sequences for pumps 10-P -5 and 30 -P -1 and for exhaust fans 10 -EF -7 and 20 -EF -4 and for the control valves on system control- ling pumps 10 -P -2 and 90 -P -2. Provide full - voltage motor starters for the supply and exhaust fans for 30- HRU -1. n U • °Sw4 �t ,{ r S V IS.. 0 0 A s .o � a /u/ 7-f -- 6 ZI Jf� /� o„..yrBf pro..�ola o� 7/7, s /.aG y =�� @ B /.✓ ;z o Ifti,. Pro,, s's /�ew�/ of - s'cr.f/, r3 n C tv /• o �. j st L /• � fj1n�, i n 9 � Ifti,. ¢ �X /�+,/�/ c�Oer r7`oo�s•�fB /�sao 3o /f - 737:oa �o /r alri+r�ns�Gr �o�efin, arty ST / e a-T/ 'v, J !n dq o �[w 6// COnn B il _c,,/ o.II .Z>`� 6 /7cicli7;'o., s/ �9 //h T i h y .'n ✓f� �� 4 95, ao C /ter, ?iiT A'or+.cS✓ ja .r 1 Q e eo /h„ B //'� ✓,�C2 pe:,`. 'J- r.G,..� .,, Cu �. �i.. cti /s�, VA Z, 4.1 �a f4 SS [.r4 010vr-,� Q /7 e) fs; Cie �' f3 /�� c ' oo g „rfd.» �/ /ro . i-eC4 �� r 5 Gs- o�r � i n a f � %3, i . .• �,. s4 ;z o / ,•,j7'�,,, /� �o ��,, °O I _.•5,,,„ 7- /7iq�f leV e- �rr.+s cCi% S o o a/L a�/A/i. f o. 3 roof Q`ero.-le- .51 4 A press all ains /,3 /al p° ma %. Sales tax 44.00 b) Labor: 40 sq.ft. @$2.00 80.00 $854.00 c) Add 15% overhead and profit 128.00 $982.00 . NOTE: The grating has been ordered. We anticipate delivery of it by .,9- 30 -88. It will be installed in early October.' , A14. `s x Attachment to Change Proposal Request dated 9 -9 -88 lent }a Wastewater Treat Facilities �Outchinson, Minnesota 1) ' Install owne furnished aluminum slide gate at south bariscreen channel in building 20. Complete :,a) Adhesive anchors -- invoice No. 18295 from Bloomington Rental Center $ 38.00 b) Rental of air compressor..and jack- hammer ($200.00) and hammer drill ($75.00) to drill anchors and remove grout 275.00 c) Labor: 22 hours @$22.00 48$7976 d) Add 15% overhead and profit 120.00 $917.00 2) Provide 118.45 square feet of additional sidewalk including wire mesh and class 5 gravel. Complete a) Subcontractor: J.W. Hanson Const. Extra sidewalk 237.00 Wire mesh 47.00 '• Class 5 gravel 48.00 >,. b) Supervision: 2 hours @$30.00 60.00 $392.00 c) Add 5% overhead and profit 20.00 $412•x00 is 3) Replace grat�ng at the north end of the lower level of thelgrit chamber in.the east wet well area of building 20 as requested by a letter dated 7 -14 -88 from Donohue. Incomplete a) Material�(40 sq.ft. of aluminum grating): Item 2 of D.C. Olson letter dated 9 -7 -88 $730.00 Sales tax 44.00 b) Labor: 40 sq.ft. @$2.00 80.00 $854.00 c) Add 15% overhead and profit 128.00 $982.00 . NOTE: The grating has been ordered. We anticipate delivery of it by .,9- 30 -88. It will be installed in early October.' , A14. `s x .5) Change the 'location of the 11" potable water connection.at Building 20 as requested by item 2 of Donohue's letter dated 7- 13 -88. Complete a) Subcontractor: Harris Mechanical $3,862.00 b) Supervision: 4 hrs. @$30.00 120.00 $3,982.00 c) Add 5% overhead and profit 199.00 $4,181.00 6) Add additional conduit and wiring and an additional light fixture in'each of the clarifiers as requested by Item 3 of Donohue's letter dated 7- 13 -88. Complete • a) Subcontractor: Brandt Electric $2,316:00 b) Supervision: 2 hrs. @$30.00= 60.00 2,376.00 co # y ;4) Provide door stoops adjacent to building 30 and building 20 as requested by Item 1 of + Donohue letter dated 7- 13 -88. Complete. a) Buildin 30 emove first layer of paving (1610 x 107 Subcontract labor: 160 sq.ft. @$1.00 $160.00 125.00 Air compressor /jackhammer rental + va No. 4 rebar: 8 pieces, 2010 or 92lbs. @$.80 74.00 (material, $.50 and labor, $.30) = Provide 8" concrete pad (1610 x 10'0) 160 sq.ft. @$3.05 (material at $50.00 .1' per cu.yd. or $1.25 sq.ft. and sub- contracted labor at $1.80 sq.ft.) 488.00 b) Building 20 o. re ar: 10 pieces, 2010 or 116 lbs. 93.00 mot; @$.80= Provide 8" concrete pad (18'0 x 10'0): 549:00 180 sq.ft. @$3.05 c) Supervision: 3 hrs. @$30.00 90.00 $1,579.00 d) Add 15% overhead to R. L. Carr Co. equipment rental, material and supervision: 121:00 $807.00 @ 15 %= F . e) Add 5% overhead and `profit to subcontracted 39.00 q,. work: $772.00@ 5 %= $1,739.00 .5) Change the 'location of the 11" potable water connection.at Building 20 as requested by item 2 of Donohue's letter dated 7- 13 -88. Complete a) Subcontractor: Harris Mechanical $3,862.00 b) Supervision: 4 hrs. @$30.00 120.00 $3,982.00 c) Add 5% overhead and profit 199.00 $4,181.00 6) Add additional conduit and wiring and an additional light fixture in'each of the clarifiers as requested by Item 3 of Donohue's letter dated 7- 13 -88. Complete • a) Subcontractor: Brandt Electric $2,316:00 b) Supervision: 2 hrs. @$30.00= 60.00 2,376.00 c) Add 5% overhead and profit' 7) Provide a duplex outlet in Room 118 of Building 10 as requested by Item 4 of Donohue's letter dated 7- 13 -88. ,Complete a) Subcontractor: Brandt Electric b) Supervision: 1 hr. @$30.00= c) Add 5% overhead and profit 8) Provide permanent mounting of vacuum pressure pump, a duplex switch, an on -off switch and an outlet ati laboratory in Building 10 as requested by Item 5 of Donohue's letter dated 7- 13 -88. Complete. a) Subcontractor: Brandt Electric b) Supervision: 1 hour @$30:00 c) Add 5% overhead and profit 9) Provide additional work described as 11110 volt chiller" in Brandt's letter dated 7- 19 -88. It's believed this work was Verbally authorized by Donohue. ,Complete a) Subcontractor: Brandt Electric b) Supervision: 1 hour @$30.00= c) Add 5% overhead and profit 10) Revise the 10" R.A.S: piping outside of Building 60 as requested by Donohue's speed letter dated 7- 19 -88. Complete a) Subcontractor: Harris Mechanical b) Supervision: 4 hours @$30.00= c) Add 5% overhead and profit e 0,0q ¢/ 119.00 $2,495.00 $ 133.00 30.00 163:00 8.00 171.00 117.00 30.00 147.00 7.00 154.00 202.00 30.00 232.00 12.00 244.00 :Q I $4,353.00 p" 120..000 ,Gr,`i �•vv 224.00 s;t 9M ;g $4,697.00 f '• 11) Provide a drain at Building 20 as per Harris Mechanical's letter dated 9 -2 -88. It's believed this work was Verbally authorized by Donohue. � , u` a) Subcontractor: Harris Mechanical $ 867.00 b) Supervision: 2 hours @$30.00= 60.00 927:00 C) Add 5% overhead and profit 46.00 - - $ 973.00 12) Provide an aluminum check plate cover at ` sump hale as requested by Donohue's punch list and as per Item 3 of D.C. Olson's letter dated 9 -7 -88. Complete x' a) Material: D.C. Olson $ 380.00 _ Sales tax 23.00 _ b) Labor: 3 hours @$22.00 66.00 $ 469.00 c) Add 15% overhead and profit 70.00 r ra"� 539.00 // TOTAL 1 $17,504.00 i,' ; •.•.' f J _ 4�a§ 7 -13 -88 TG /G :; /�/ a Imo, . s a• S a 7� i `• - 6jSL.�Gr�,..•o�t,2,(r,�3o.0� �o,oa a0 x'419 114, 1 P, a L =Go r _ _..._ - ...U/1, /Ci i _ J ✓bCan� /mu�0✓; " yL /bD //".aw .... _. _.__ /fc _ '9 000 r S• -G1`o/ C 06'e, _ Carr, �p _.. /.Svli'�vita//��' _ —.... //� 000 _ -- ^-^•- ^ —: - 7co /;Z, • Ll City of Hutchinson Wastewater Treatment Facility Change Order No. 10 Additional Laboratory Equipment //�/ To provide a more efficient laboratory operation, furnish the following additional laboratory equipment: 1. PH /ION Meter, Orion Model EA 940 2. Electrode Switchbox, Model 607 3. Swing -arm Electrode Holder, Orion Model 020042 4. Cyanide Standard 1000 ppm as CN 10 x 2oz 5. Reference Weight, 500g 6. Reference Weight Set, lmg to 1009 7. BOD Bottles, 3 cases 8. IMHOFF Cone Support 9. Cyanide Probe Solutions: a. Double junction electrode inner chamber filling solution. b. Double junction electrode outer chamber filling solution. 10. Cyanide sample solutions and equipment: a. Lead acetate test paper, 1pk b. Lead carbonate(PbCo3) 500g C. Sulfamic acid 100g d. Magnesium chloride (MgCL2 6H2O) 500g 11. Cyanide distillation apparatus 12. Hach Dr100 Colormeter 13. Gooch crucible, 40ML capacity with 24ML Dia bottom, 1 case 14. Whatman glass fiber filters, 2.4 CM Dia, 2pk 15. Barnstead water softener, Model D2660 with Barnstead Mixing Valve, Model 00605 16. Rubber bulbs, amber latex, 1pk 17. Clamps, Medium, 3- finger, 4 ea 18. Clamp Holder, 4 ea 19. Kjeldahl Bulb, 120 MM Length, 4 ea 20. Labconco Dishwasher Racks: a. Model 44022, 1 ea b. Model 44015, 1 ea C. Model 44048, 3 ea //�/ 1{ 0 City of Hutchinson WWTF titional Laboratory Equipmen eds 1. The PH /IDN meter will simplify and less the time required to 3. 4 run the ammonia and cyanide test. With the Orion model EA 940 meter, you will no longer have to draw a calibration curve to determine ammonia and cyanide concentrations. The meter will determine the concentrations. The switchbox will allow the ammonia, cyanide and PH probes to be symmiltaneously connected to the PH /ION meter. This will reduce handling of the probes and reduce possible chance of damaging the expensive probes. Swing -arm electrode holder is required for the cyanide probe. aIV;: ,. _ r� 'Y4 I� The Cvanide standard is necessary for calibrating cyanide probe.] r' S. The 500g reference weight is required for calibrating the electronic pan balance. It was not known that the new pan balance required an.external weight for calibration. 6 The reference weight set is required to check calibrations of the analytical and pan balances. It is required for quality assurance. iI �r ` y !_ J4 ii To run BPD test everyday will require more bottles than originally specified. 8. IMHOFF support is required for the existing IMHOFF cones. The old lab had the supports built into the wall shelf. The new lab does not have this. 9. Filling solutions are required by the double junction reference electrode. This electrode is used in conjuction with the cyanide probe. 10. Lead acetate test paper, lead carbonate, sulfamic acid & mag- nesium chloride, solutions are required for pretreatment and distillation of cyanide samples i 11. Cyanide distillation apparatus is required to distill s. amples for cyanide analysis. i 12. The Hach DR100 Colormeter would be used by the operators for process control of chlorination. It will allow an operator to quickly determine the chlorine residual. 13. Gooch crucibles,40m1 capacity with 24mm Dia. bottom,will be used to perform total suspended solids and volatile suspended solids I analysis. The smaller filter size will allow more filters to be placed in the drying oven and muffle furnace at one time. This will shorten total amount of time needed to run solid analysis. j I 111 • • 31 Additional Laboratory Equipment Needs Page 2 14. Fiber filter to be used in Gooch crucibles. 16. Barnstead water softener will be used.to pre -treat reverse osmosis unit feed water. A water analysis of the feed water indicates it is very hard(see attached letter from Barnstead 1 & test results). Barnstead is recommending softening of the i feed water. Without softening warranty may be voided on RO cartridge per telephone conversation with Betsy Boone(Hutchinson lab tech.) and Sharna Clark(Barnstead) on 8/9/88. 16. Rubber bulbs for medicine droppers to be used with lab constructed medicine droppers used when making solutions. 17. Clamps, medium 3- finger,used to hold Kjeldahl flasks during distillation. 18. Clamp holder for 3- finger clamps. 19. Kjeldahl bulbs used to connect Kjeldahl flask to condenser during distillation. i 20. Dishwasher baskets for BOD' bottles and other lab glassware. To be used with Labconco dishwasher. CO --*//C2 GENERAL CONTRACTOR HIGHWAY 59 NORTH • MARSHALL, MINNESOTA 56256 • 507532-2291 CHANCE PROPOSAL REOUf:Cr N• /N `` OA AIq C1TT'rEC'r'S PRO.IRCT NO: 41507 CON'T'RACT PoiL- War.tewa Ler 'Treatment 1'aCilities Ilutchin:;on, Minnesota CON'T'RACT DATE: We are directed to m-jkc the following changes in this contract: A. Description or scope of work: Provide . additional laboratory equipment as requested by a letter dated 8 -18 -88 from Donohue. Cost of change: FISHER SCICNTI FIC (quote attached) _ „$ 4,3G2.00 Material ................... HACH CHEMICAL. (verbal. item #12) F�ert -yenta? ................... ...........................5 205.00 - - --- - - - -- Sales tax.. 6. . 9. f... 9, h. 5. �7,. D. Q ................. ..............................$ 274.00 Iabor...4.bF.S.. @. 525. DD ..................... ..............................g -oU •Field expenses, tools, equipment, (8 of labor).. .. ............................. Supervision .... incl.uAO.Y{i,tb. Ai? V r ... . .................................. $------------- Cartage........................................ ..............................$ Overhead( 2) ................................. ..............................$ Sub- contractor ........................$ — Insurance ( ' R of total) ....................... ..............................$ Profit. anal. gYgr"ad,,_15ti of S4 n941, 00. „,,,,,,,,,,,,,,,,,,,,,,,,,,,,,$ 741.00 Total Cost of change order ......................... .................. ............ 5,G82..00 D. The above price has been determined by application of (ctanLbrd estinote procedures) as evidenced by the papers attached. The original Contract sum wan ................. ............................... Net charge by Previous Change Orders ........... ..............................$ -- 3he.Ccntract Sum prior to this Charge Order war; ..............................$ . Ihe Contract Sulu will be ( increased )- (eleeron9cx })- {uneFrvxy_r}} by this Clxinge -- - - -- Order.......................................... ..............................$ 5,682.00 71m new Contract Son including this Change Order will )x .....................5 - - - -- It* Contract Time will bn (increased) 4deaceasenl)- kmehanged} by ( 25) Lay^..$ 'ltx: Date or Carpletion ac or the date of this change order therefore is September 21, 1988 Robert L. Carr Co. Contractor Architect Order Highway 59 North Kldress AdcJre^:; Acicira::: Marshall, MN 5G258 ny fhte September 9, 19 88 Tr i GENERAL'CC)NTRACTOR HIGHWA I Y 59 NORTH • MARSHALL, MINNESOTA 66258 CHANGE PROPOSAL REQUEST A • 507 532 -2291 ARCHITECT'S PROJECT NO: 41587 CONTRACT FOR: Hutchinson WTF CONTRACT DATE: 3_19_87 P �k ? We are directed to make the following changes in this Contract: I ,} A. Description or scope or work: Provide the following items for the steep slope lawn care equipment (John Deere model F910, front mower): 1) cab to include a one ` speed wiper kit, defroster kit and head light kit and 2) two stage snow blower I , to include a hydraulic kit, frame weights (.six each) and weight extension -T bracket. Pricing includes mounting the cab and snowblower on the mower. } Cost of change: Material.... ..... ................................. ............ l :fit l Equipment rental ..... ......................, ...................... S f. SalesTax.i .............. ............... $ Labor.............. .............. ..............................5 e. .Held expenses, tools, equipment, (% of labor) ........ • • • • • . • • • •S f Supervision ......... ..............................5 Cartage...... .......�.............. ....... ...................5 iOverhead( %)....... ............ ..............................5 I i. T The�ab Sub• contractor - - ...............Insurance ( %of total) . .............. .............................Profit .... .... ......................S otal Cost of change order ... 4 .... SEE , ATTAGHMENT ......................3 6- 636 O�Br�. ove price has been determined by application of (aovttrwe►ior•urkej (ds+iM+faQ (standard estimating procedures) as evidenced' y_papers attached. The;orlenal Contract Sum was ........... . ................:............S 'Net change by previous Change orders........ ..... .........:................ The Contract Sum prior to this Change Order was .......................... ..:.. '....E The Contract Sum will be (increased) (tltrattr?sert�{,trthtrNab &) by this Change Order ............S - 6 , 636.00 i The new Contract Sum including this Change Order will be ............................S I The Contract Time will be {istrck"d} tdctfersed�(unciranged) by( _ ) Days provided we have a signed change order. The Date orcomplcuon as of the d;ite of this change order therefore is in hand _Prior. to September 30, 1988. NOTE: Proposed vendor states delivery ROBERT L. CARR CO. 2 weeks ARO. Contractor Architect Owner Highway 59 North Address Address Marshall, Minnesota 56258 By m I%Llft�— By — Date September 12, 1988 Address By 1�• 4' Add ,10`# overhead and profit TOTAL • 6 $ 2,491.00 3,167.00 375.00 6,033.00 $ . 6.e5 ,60 ri vv h em 'er.12, 1988 Wastewater Treatment Facilities utchinson, Minnesota ttachment to change propotal;�reqdost for a cab and snowblower. e c ost is as follows: t Cab (base price) '(one $ 2,110.00 110,00 Wiper kit speed) Defroster Tan kit 70:00 Headlight kit 60.00 2,350.00 A Sales tax:' 6% 141.00 4711 two stage snowblower,.,, .(base price) $ 21:667.00 Hydraulic ikit 82.00 Rear frame weights (6 each) 171.00 Weight extension brackets 68.00, $ 2,988.00 Sales tax- 6% 179.00 Mounting and assembly Add ,10`# overhead and profit TOTAL • 6 $ 2,491.00 3,167.00 375.00 6,033.00 $ . 6.e5 ,60 ri vv h (612) 587.5151 yvrcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 SEPTEMBER 81 1988 TO: MAYOR & CITY COUNCIL -------------------------- ---------- ------- ------ --- --- FROM: KEN MERRILL, FINANCE DIRECTOR ---------------------------- ----------- ------ ---- - - -- -- SUBJECTo XEROX COPY MACHINE REPLACEMENT Many upset staff members and upset Xerox technicians explains a problem we have been battling over the past several years with our large volume copy machine (Xerox 1046). Everyone agrees, including Xerox, the machine has not performed. Many meetings have taken place trying to resolve this problem and a solution has been offered. (We have about 2 years left on the current lease purchase.) The offer is as follows. u Xerox will replace the 1048 machine with a new 1052 machine which is a much faster machine, 55 copies per minute. Xerox will gurantee the machine for 3 months to meet our expectations or they will take this machine out no questions asked. Xerox will discount the machine over 60 months by $120 per month. During the first months we will have no maintenance charges under their gurantee. Our current lease is for $194 per month while the new lease would be $265. To partly offset this increase, once the maintenance cost is in effect, we will have a reduction in per copy maintenance cost. Base upon current estimates we would have an over all increase of about $60 per month. If the council would approve this change the current years budget would be able to handle the change in equipment. In addition many nerves would be saved and while the current taste of Xerox is not good they are offering us a good alternative at this time. The current offer is good through the month of September. It would be asked for the city council to approve this request. E (612) 587 -5151 !/UTIN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 8, 1988 TO: Mayor 6 City Council — ------------ — — — — — — — — — — — — — — — — — FROM Gary D. Plotz, City Administrator SUBJECT: Tennis Courts — — And Civic—Arena — ------—------- — — — — — — — — — — — — As you may recall, the committee consists of Dr. George Gordon, Jerry Jones, Supt. Glen Matejka, Bruce Ericson, John Mlinar, and myself. The committee was willing to widen its scope and purpose to discuss long — range capital improvements for both the tennis courts and the Civic Arena. Both facilities will need some substantial improvements in the next two to five years. For the City this would include replacing the plastic ice mat that has a life -time of 10 years and portions are presently breaking down in this 11th year. The committee unanimusly recommends jointly addressing both issues and recommends this consideration of the proposed agreement. Attachment /ms 9 q-M I FACILITY AGREEMENT ADDENDUM BETWEEN CITY OF HUTCHINSON AND HUTCHINSON SCHOOL DISTRICT RE: Tennis Courts RE: Civic Arena High School Tennis Courts and City Ice Arena The city and school district shall each set aside $150,000 over the next five years with a minimum of $30,000 per year, beginning with calendar year 1989 for the city and school year 1989 -90 for the school district. With approval of both parties, the setting aside of $30,000 can be moved one year earlier. The city funds shall be used to repair and maintain the city ice arena. The city will participate in advancing funds to the school district for the early develop- ment of the tennis courts. The school district funds shall be used to repair /replace tennis courts located on the high school site. The school district will reimburse the city any advanced funds for the early development of the tennis courts. Other Facilities and Stipulations (1) With the adoption of this agreement, the city shall assume full respon- sibility for the ice arena. (2) The school district shall assume full responsibility for the tennis courts located at the high school site, except that the city shall assume electrical costs. (3) The city and school district shall continue to share the cost on a 50 -50 basis for the tennis courts located in the South Park except that the city shall assume full responsibility for all electrical items. (4) The school district lease for the ice arena shall continue to be negotiated and established as per previous and current lease arrangement, including normal inflationary costs — no built in costs for long —range maintenance. (5) Other facility leases, rentals, and uses shall continue as per current arrangement except that leases and rentals in the future will include normal inflationary costs. (6) Any remaining funds from the $150,000 set aside by each governing body will be expended on maintenance costs (not operating costs) of the respective facilities in this agreement over the next 10 years. (7) The city and school district shall have access to these facilities for use by school district and recreation programs. (8) The city council and school board should meet annually to review and discuss mutually used facilities. (9) In the event that the current road to the high school tennis court area is severed and /or parking is desired at the east side of the tennis courts, the city and school district will share equally the costs of developing a parking area not to exceed _ parking spaces. (10) This agreement should be reviewed in its entirty during or after the year 2000. Agreed to by the Hutchinson City Council and the School Board of Independent School District No. 423. Mayor, City of Hutchinson Chairman, Board of Education Date Date 0 �J To: Gary Plotz, City Administrator . From: Design Review Committee Subject: Contract with Design Architect for Main Street Rehab. Project The Desing Review Committee reviewed and approves of the proposal to contract with the firm of Miller, Dunwiddie & Ass't, Inc. of Minneapolis for design & streetscopes for the Main Street Rehab. program. The architect would prepare two streetscope design drawings of both sides of Main Street. One would show the existing facades of the 96 buildings within the Uptown Central Business District and the second drawing would illustrate proposed new facades that would preserve the original character of the building. They would base their proposed new facades on historical and archi- tectural research in readily available sources such as historical photographs, Sanborn insurance maps, county histories, etc. and . an examination of the existing building facadses themselves to confirm location and design of missing building components. Generally, the drawings would be based upon the design guidelines established for exterior improvements, window and door openings,signage and owning and would be intended to illustrate the potential for rehabititation of the existing Main Street facades. The proposal would be completed in 30 days at a cost of $6,000.00. This amount would come from the project Small City Development Program grant. Contract for Service The City of Hutchinson does hereby enter into a contract with Miller - Dunwiddie - Associates,lnc. to perform certain architectual services. These services would include two streetscapes design drawings, etc. as set forth in a letter dated August 4,1988 to John J. Bernhagen of Hutchinson Community Development Corporation described as Phase 1. This service would be performed for a sum not to exceed $6,000.00 in- cluding all travel, necessary research, meetings,etc. to accomplish said contract. Contract is to be completed within 30 calendar days with a formal public presentation in Hutchinson the week of October 24,1988. Date City of Hutchinson Mayor City Administrator. Miller- Dunwiddie- Associates,lnc. 0 em 9 MILLER - DUNWIDDIE - ASSOCIATES - INC. August 4, 1988 Mr. John J. Bernhagen Hutchinson Community Development Corporation 45 Library Place 45 Washington Avenue East Hutchinson, Minnesota 55350 Dear Mr. Bernhagen: We are pleased to submit a proposal for architectural services in conjunction with the City of Hutchinson's Mainstreet Rehabilita- tion Program. As we discussed at our meeting on Wednesday, July 20th, I would see the need for a two phase project. The first phase would consist of preparing two streetscape design drawings of both sides of Main Street. One would show the existing facades of the 96 buildings within the Uptown Central Business District and the second drawing would illustrate proposed new facades that would preserve the original character of the buildings. We would base our proposed new facades on historical and archi- tectural research in readily available sources such as historical photographs, Sanborn insurance maps, county histories, etc. and an examination of the existing building facades themselves to confirm location and design of missing building components. Generally, the drawings would be based upon the design guidelines established for exterior improvements, window and door openings, signage and awnings and would be intended to illustrate the potential for rehabilitation of the existing Main Street facades. The second phase of the project would consist of consultation with individual property owners, preparation of detailed design drawings for their facades, color selection, signage and awnings and review with the Mainstreet Design Review Committee. In some instances it may be necessary to provide structural engineering design consultation where structural problems are encountered in the rehabilitation work. The intent would be to produce the necessary plans so that the individual property owners could solicit bids from local contractors to perform the rehabilitation work. 3601 MINNESOTA DRIVE - SUITE 850 - MINNEAPOLIS, MINNESOTA 55.13:1 I E L . N0. 6 1 2 1 8 3 1 . 1 2 1 1 F A X NO 6 1 2 1 8 3 12 1 3 1 r August 4, 1988 - 2 - We would propose to complete the first phase of the project within 30 days at a cost of $6,000.00. We would propose to complete the second phase of the project on a time basis at a cost not to exceed $1,700.00 per building for those owners participating in the project who may elect to avail themselves of this service. We would charge for the hourly cost of personnel actually working on the project plus the direct costs of printing and mileage. Structural engineering consulta- tion would be in addition to this cost and provided on an hourly basis at a cost not to exceed $75.00 per hour. We also discussed the alternative of providing consultation to the Mainstreet Design Review Committee to review and comment on individual designs submitted by property owners for the rehabili- tation of their buildings. The intent would be to assist the Committee with the interpretation of the design guidelines and other matters pertaining to the redevelopment of the Uptown Central Business District. We would provide this service on an hourly basis at the actual cost of the personnel providing this service not to exceed $90.00 per hour. Enclosed for your use is a copy of our office brochure giving some background on our firm and its experience in historic preserva- tion work. We appreciate the opportunity to offer our services for the Mainstreet Rehabilitation Program. I think it's an exciting and stimulating project and one that will have a lasting impact on the City of Hutchinson. We would very much like to be a part of it. Sincerely yours, MILLER- DUNWIDDIE- ASSOCIATES, INC. Q) Foster W. Dunwiddie FAIA President FWD: fwd Enclosure 883HUTCH / (612) 587.5151 H�rcH' CITY OF HUTCHINSON 37 WA SHING TON A VENUE WEST H UTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 8, 1988 TO: MAYOR ------------------------------ AND CITY COUNCIL FROM: RANDY DEVRIES _ DIRECTOR WATER AND WASTEWATER TREATMENT — — SUBJECT: METER ------------- READING DEVICES FOR WATER BILLING AND SEWER CHANGES — - - - - -- The Water Department is requesting a change in meter reading devices to facilitate more efficient water meter reading, caused by the transition to monthly billing. See the attached memo dated September 8, 1988, from Dick Nagy. 0 I feel that the payback for this system will include the following: 1. Replacement of 15 - 20 year old meters that are losing revenue. 2. The need for a meter survey with considerable time and expense. 3. Elimination of customer complaints for water used and not billed. 4. It will cut down on manual meter readings for billing. S. Cost per billing should be less. 6. The expense of $5,000 /year changing out Neptune meters. In summary, we are requesting a meter change -out to include the following: 1. About 2,600 water meters over a three year period. 2. One touch pad manual reader. 3. Two SSI Route Books 4. RIMS software S. One full time meter reader - repairman to start May, 1989. 6. Approve monthly billing 7. This program would start early in 1989. 8. Reading will be 1/2 of the City at a time, estimating the next month. E (612) 587.5151 f1UTlH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 8, 1988 TO: RANDY DEVRIES FROM: DICK NAGY SUBJECT: WATER METER READING EQUIPMENT It has become apparent that the City of Hutchinson will undoubtedly be going to a monthly billing for water, sewer, and refuse. In able to do this the water department feels that a change will be needed to meet this goal, either extra personnel, updating our existing water meter reading system, or possibly both. Water meter reading technology has brought about significant changes in the way water usage is measured and readings gathered. Such a system is the Rockwell touch pad reading which allows the meter reader to simply touch a pad on the outside of a building, record the reading in an electronic route book, and then transfer the reading directly to the computer for billing. There are several advantages to this method: 1. The books that the meter reader carries are eliminated. 2. More readings per day. 3. Since the electronic route book reads directly off the meter, there is no error factor between the inside meter and an outside recording device. This meter eliminates the need for future water meter surveys. 4. Eliminates the need for the billing clerk to manually figure usages and enter usage into computer. S. Leaves numerous options open for future billing process. 6. Provides a printed report. The implementing of such a system could be done in a variety of ways and degrees, such as a complete change -out at one time or partial change -out using both the electronic reading touch pad and entering readings manually into an electronic route book. Water Meter Reading Equipment September 8, 1988 Page 2 In summary, the system works in this manner: 1. Reading is taken from the touch pad meter and entered into a pre - programmed route book. 2. Route book information is down- loaded into computer using Rockwell RIMS software also giving a number of written reports on command. Hardware for this function is presently in possession of the City. 3. Data from RIMS is transferred to actual billing computer, which in this case is the LAGIS Computer network currently being used by the City of Hutchinson. A system of this type should allow one full time meter reader to read one half of the City in 6 -7 working days. Part time reading with existing personnel would, -of course, cut that time significantly. Find attached an estimate of meters needed and approximate cost of personnel and equipment. 0 r� U 0 TOTAL Projected over a 3 -year change unit. $ 110,415.00 40,500.00 600.00 8,000.00 2,500.00 $ 162,015.00 $ 54,000.00 /year These costs do.not reflect the cost of one full -time employee to do the reading and installation of the meters. It should also be noted that the cost of the meters is based on a purchase of 700 -800 meters. By showing a commitment to the supplier of a larger quantity, the price per unit could possibly be less. 0 9 - i. ESTIMATE OF WATER METER CONVERSION 1700 Neptune Meters Replaced @ $ 64.95 ea. 900 Rockwell Meter Conversions @ $ 45.00 ea. 1 Touch Pad Manual Reader @ $ 600.00 ea. 2 SSI Electronic Route Books @ $ 4,000.00 ea. RIMS Software TOTAL Projected over a 3 -year change unit. $ 110,415.00 40,500.00 600.00 8,000.00 2,500.00 $ 162,015.00 $ 54,000.00 /year These costs do.not reflect the cost of one full -time employee to do the reading and installation of the meters. It should also be noted that the cost of the meters is based on a purchase of 700 -800 meters. By showing a commitment to the supplier of a larger quantity, the price per unit could possibly be less. 0 9 - i. CHRONOLOGY OF CITY OF HUPCHINSON WATER METER READING Present System 2 Meter Readers read 1/3 of City (3 - 4 days) Billing Clerk manually goes through meter books, figures usages, compiles missing list, makes pickup list. (1 - 12 days) Meter Readers check high, low, and standing usages. Retreive missing readings. (2 - 3 days) i Billing clerk manually looks up individual account from pickup list and figures into book. Billing Clerk manually enters usage into computer for each individual account. (1 - 1' days) Touch Pad System 1 Meter Reader reads 1/2 of City (6 - 7 days) V Meter Reader (4 - 5 days) Meter reader enters 1 day's reading from electronic route book to Rims Computer generating pickup list and entering usages. (4 minutes) i Meter reader checks high, low, and missing accounts. Enters into computer. (1 day) Billing clerk transfers billing information from RIMS computer to LOGIS computer to generate bills. (1 Hour) 0 0 r1 • • REGULAR COUNCIL MEETING WATER $ SEWER FUND Scott Hansen Barrick Well Drilling Braun Eng. Testing Dixie Petro Chemical Lakeland Eng. Equip. Mn. Pollution ControlAgency Mn. Pollution Control Agency Penn Electric Motor Service Visic Sewer Clean $ Seal A $ B Electric Abbott Electronics Inc. Allen Office Products Albrecht Oil Co. American Payment Centers Automation Supply Co. Big Bear y Coast ao Coast Commissioner of REvenue Curtin Matheson Scientific Chapin Pub. Co. Carquest Auto Parts County Market Electro Watchman Inc. Family Rexall Drug Farm $ Home Floor Care Supply Fitzloff Hardware G $ K Services Hutch Coop Hutch Iron $ Metal Hutch Plbg. $ Htg. Hutch Utilities Hutch Utilities Hutch Wholesale Supply Hutch Fire 8 Safety Junker Sanitation L F, P Supply Co. Mn. Valley Testing Plaza Ok Hardware Plowman's Quade Electric Rutz Plbg & Htg. Schramm Implement Sorenson Farm Supply September 13, 1988 %safety boots $30.00 50 slot screen 197.00 testing 5428.55 chemicals 944.90 supplies 58.66 reg. fee -Betsy Boone 60.00 reg. fee -Lanz $ Hanson 120.00 repairs 273.00 telvision inspection of lines 5440.08 repairs 365.00 video tapes 20.00 office supplies 29.53 gasoline 19.50 payment box rental 55.00 office supplies 22.40 supplies 4.78 supplies 313.72 Aug. sales tax 526.10 chemicals 228.79 advertising bids 134.30 supplies 3.22 supplies 37.80 annual charge lift station 144.00 supplies 14.60 supplies 193.72 supplies 29.96 supplies 25.12 uniform rental 196.60 gasoline 462.40- iron 8.00 parts 22.00 gas $ electricity 13,552.02 pumping station 1308.63 supplies 24.47 repairs $ parts 32.50 refuse charges 33,947.10 supplies 37.40 testing 314.00 supplies 3.89 truck rental 100.00 repairs & parts 670.02 parts 8.68 mower 395.00 parts 80.10 $65,882.54 -2- 10 CENTRAL GARAGE FUND Fun America Inc. Glencoe Motors Jerrys Transmission Total Tool Brandon Tire Carquest Auto Parts Crow River Glass Co. Hutch Coop Hutch Wholesale L F, P Supply Co. Plaza Ok Hardware Plowmans Sorenson Farm Supply Schmeling Oil Co. Town $ Country Tire GENERAL FUND Bill Arndt Pam Haukus John Arlt •Margaret Mueller Louie King Candi Olson Wayne Formo Lori Schlueter Brenda Broking Katherine Stouvenel Greg Nelson Rory Meisner Paul Ackland Vince McGraw Lucille Arlt Bruce Ericson AARP Appraisal Valuation Analysts Alexander Battery North Able Hose $ Rubber AMI Roto Rooter Carrot Top Industries Camera Art Clareys Safety Equipment Clerk of Court - Pierce Co. David Skaar Studio Dammanns Construction Co. Dictaphone Corp. isElvin Safety Supply Farm Plan FeslersInc. Gareenwood Press Inc. Hutch Sew F, Vac Center Hutch Fire Dept. Relief Assn parts $ 8.56 parts 8.45 repairs 365.56 supplies 60.20 repairs 179.50 parts $ supplies 1470.19 repairs 58.38 gasoline 145.42 supplies 517.83 supplies 86.05 supplies 1.50 repairs & parts 441.10 parts supplies 17.58 oil 164.25 repairs 169.35 $ 3693.92 Mr.Rib €, City Picnic $699.70 tournament assistant 75.00 tournament assistant 100.00 tournament assistant 120.00 tournament assistant 150.00 concession stand assistant 71.25 tournament assistant 44.38 tournament assistant 44.38 football refund 15.00 registration fees 195.00 football refund 25.00 football refund 25.00 mmeeting expenses f, phone calls 46.55 refund driving seminar 21.00 tour guide sr. citizens 27.12 mileage 72.15 driving course fees 224.00 appraisal $ testifying 1000.00 parts 59.94 parts 16.70 opening line 32.00 supplies 493.25 supplies 90.00 equipment 67.50 release of rights 5.00 film $ printing 26.75 refund plans $ specs 20.00 equipment 653.94 supplies 8.09 parts 53.58 shipping charges 3.37 office supplies 42.60 repaiis 27.40 fire state aid 31,522.00 -3- Ice Skating Inst. of America •Mini Biff Mn. Assn of Cem Officials MN. Co. Attys Assn Mn. Co. Attys Assn. MN DTED Mn. STate Bar Assn. Mun Liquor Store Mn. Sky Divers Club Murhpy Granit Carving Mn. Society of Arboriculture Opryland Hotel Peters Pins N Patches Police Officers Grievance Bulletin Prieve Landscaping Rannow Electric Radisson Hotel St. Paul Systems West Inc. Seagrams /FWD of Wisconsin Senior Advisory Board Sheraton Airport Hotel Strait Stuff Screen Printing 1988 State Fire Chief Conf. U.S. Toy Co. Inc. Victorian Inn •Albrecht Oil Co. Allen Office Products Allied Mechanical Systems Am. Welding Supplies ANderson Interiors Arnold $ McDowell Automation Supply Co. Bremix Concrete Co. Bus Records Corp. Bus. REcords Corp. Big Bear Brunner Sales Brandon Tire Brinkman Studio Bullseye Reloading Inc. Bennett Office John Bernhagen Bryan Rock Products Cash Wise Carr Flowers Chapin Pub Co. Crow River Vet Clinic Coast to Coast Coca Cola Bottling CHamber of Commerce .Copy Equipment Country Kitchen Co. Treasurer Co. Treasurer County Market Culligan Water Cond. membership dues 195.00 rental units 220.00 registration fees 76.00 search warrants $ codes 99.04 registration fees 25.00 registration fees $ workshop fees 127.50 registration fees 480.00 beer 4 pop 60.40 skydivers $ aircraft 359.50 replace foundation 575.00 registration 105.00 balan ce of hotel account 21.62 meeting expense 35.00 pins 535.00 grievance bulletin 43.92 shrubs 88.91 re -wire for motor vehicle 37.50 room reservation 55.00 refund plans $ specs 20.00 parts 30.79 rec.center concession volunteers 1542.48 room reservation- F.Groehler 59.00 hankies 532.88 conf. registration fees- G.Field 100.00 supplies 40.11 tournament expenses 1775.31 gasoline 260.71 supplies 35.28 repairs 801.20 cylinder rental 6.50 supplies 91.09 bal.of Aug. services 141.08 supplies 131.45 ' supplies 68.98 supplies 516.37 equipment- voting machines 29,251.16 supplies 27.99 supplies 39.78 repairs 40.11 supplies 5.80 supplies 192.00 repairs 34.33 Sept. compensation 1800.00 materials 246.68 supplies 524.64 plants $ flowers 27.50 advertising bids 134.30 boarding fees 219.00 supplies 236.82 supplies 1571.80 office rental etc 379.51 supplies 86.17 prisoner meals 9.23 dl fees 183.00 parking fines 207.00 supplies 463.64 salt and service 55.30 -4- • Don Streicher Guns supplies 52.50 Dons Foods supplies 67.72 Earl F. Anderson 4 Assn. signs 613.65 Electric Motor Co. repairs 124.00 ERickson More 4 supplies 27.07 Family Rexall Drug supplies 196.28 Farm $ Home supplies 248.74 Farmers Elevator Assn. chemicals 245.70 Feed Rite Controls chemicals 165.25 Floor Care Supply supplies 1309.41 Carquest Auto Parts supplies $ parts 42.17 Fitzloff Hardware supplies 174.63 Guardian Pest Control pest control 35.00 GAB Bus. Services Richard Anderson vehicle 250.00 G $ K Services uniform rental 760.08 Hager Jewelry UPS charges 3.03 Hutch Coop gasoline 3067.21 Henrys Candy Co. supplies 1563.04 Home Bakery supplies 15.00 Hutch Iron $ Metal iron 4.00 Hutchinson Leader publication costs $ advertising 1900.31 Hutch Utilities gas $ electricity 9368.55 Hutch Fire $ Safety repairs & supplies 182.75 HCVN Channel 10 cable franchise 2750.00 Wholesale supplies 48.85 •Hutch Ink Spots supplies 111.60 Jerabek Machine Shop iron 4.95 Johnson Radio Cam. supplies 26.00 Kokesh Supplies supplies 41.55 L $ P Supply Co. supplies 113.16 League of Mn. Cities dues 4405.00 Mankato Mobile Radio repairs 284.41 Mankato Bus. Products maint. contract 50.00 Marco Bus. Products repairs 74.38 McGarvey Coffee supplies 148.07 Meeker Washed Sand sand 229.71 Kenneth Merrill mileage 4.51 Northland Beverages supplies 42.45 Olsons Locksmith repairs 53.00 Plaza Hardware supplies 416.45 Pan 0 Gold supplies 172.56 Pikal Music Store equipment 95.00 Peterson Bus Service coach rental 622.00 Quade Electric supplies 12.65 Quade Sporting Goods rental $ supplies 463.63 Quades Sport Shop supplies 500.00 Sewing Basket repairs 10.00 Schlueters Refrigeration repairs 22.50 Shopko trimline phone & supplies 139.28 Oil Co. oil $ fuel oil 2522.50 •Schmeling Sorensen Farm Supply supplies 31.65 Standard Printing printing 2055.77 Star Cablevision 2 months cable 8.10 Town $ Country Tire repairs 53.04 Tri Co. Water Cond. supplies 32.00 -5- material testing 15.14 - • Allied Mechanical Systems construction United Bldg. Centers supplies 1234.27 US West Com. leased phone line 326.50 West Central Ind.Inc. supplies 170.00 Charles Jones narcotics seminar 4.63 Scott Schwartz sr.citizens fishing trip 46.17 Wm. Mattsfield 4 school calendars 16.00 Xerox contract payments 270.92 Xerox paper 820.25 $ 122,715.64 POLICE CONSTRUCTION FUND material testing 15.14 - Dorsey $ Whitney Allied Mechanical Systems construction costs $896.00 Atkinson Blacktop construction costs 535.10 Ber -Wall Inc. construction costs 766.00 Hendleys Inc. construction costs 93.75 Margolis Bros. Co. construction costs 4570.00 On Windows construction costs 39.00 R $ H Painting Inc. construction costs 612.25 Sell Hardware Inc. construction costs 135.41 Straughan Hardware construction costs 3079.90 Star Iron Works Inc. construction costs 823.30 • Trussbuilt Inc. construction costs 434.00 11,984.71 BONDS OF 1988 St, of Mn. Dept. of Transportation material testing 15.14 - Dorsey $ Whitney legal services 3461.30 Duininck Bros. Inc. construction costs 15,484.24 Unsituform Central Inc. construction costs 54,720.00 Juul Contracting construction costs 41,439.95 Rickert Excavating construction costs 28,784.76 S $ L Excavating construction costs 9625.44 Wm. Mueller $ Sons construction costs 162,965.93 $316,496.76 LIBRARY FUND EPA Audio Visual Inc. 44 0wide body cart 169.80 GK Hall $ Co. educational books -tapes 47.80 1982 TAX INC. BDS DEBT SERVICE National City Bank of Minneapolis interest & fees & expenses $208.60 $6021.85 $ 82,103.48 171 -6- MUNICIPAL LIQUOR STORE Withhold Tax Acct. employer contribution $ 271.44 City of Hutchinson payroll 3932.80 PERA employer contribution 150.37 Ed Phillips $ Sons wine $ liquor 1694.29 Johnson Brothers Wholesale wine $ liquor 1204.80 Griggs Cooper $ Co. wine $ liquor 1219.48 Quality Wine $ Spirits Co. wine $ liquor 1597.66 Ed Phillips $ Sons wine $ liquor 1660.02 Griggs Cooper $ Co. wine $ liquor 1749.15 Quality Wine $ Spirits wine $ liquor 1214.62 Johnson Brothers Wholesale wine $ liquor 801.59 Griggs Cooper $ Co. wine $ liquor 1063.46 Ed Phillips $ Sons wine $ liquor 1293.46 Quality Wine $ Spirits wine 8 liquor 1633.68 Johnson Brothers Wholesale wine $ liquor 2018.98 Lenneman Beverage Dist. beer 24,750.80 Friendly Beverage Co. beer 939.55 Locher Bros. Inc. beer 13,964.20 Sprengler Trucking freight charges 467.06 Nin. Police Chief Assn. advertising 100.00 Coca Cola Bottling mix 1561.75 Lake Harriet Florist flowers - Nelson 16.00 Veterans of Foreign Wars convention advertising 37.50 Linen Supply towel service 16.96 •American Bernicks Pepsi Cola mix 72.00 Henrys Candy supplies 1616.91 KDUZ advertising 108.40 Northland Beverages mix 144.20 City of Hutchinson Health insurance 1166.00 Hutch Telephone phone service 80.05 Triple G. Dist. beer $ mix 15,556.30 $ 82,103.48 171 An Equal Opportunity Errpioycr 0 Gary D. Plotz City Administrator 37 Washington. Avenue, Hutchinson, Minnesota Docket Number A -4514 Dear Mr. Plotz: o� ur STATE OF MINNESOTA MUNICIPAL BOARD West 55350 Suite 166 Metro Square 71h & Robert Streets St. Paul, Minnesota SS101 September 2, 1988 Phone: (612) 796-7476 /23456 8 SFp�� FOR YOUR INFORMATION Hutchinson School District Ordinance Number 786 City of Hutchinson The Minnesota Municipal Board has now processed and approved the above ordinance in accordance with Minnesota Statutes, Chapter 414, and the Rules of Procedure. According to law, this annexation ordinance must be filed with the Township Clerk, County Auditor, Secretary of State, and the Municipal Board. (Since the ordinance has already been filed with the Municipal Board, no additional copies are required.) We also recommend that you file the ordinance with the County Recorder. The annexation is final upon the date the ordinance is approved by the Board, which is the date of this letter. Sincerely, MUNICIPAL BOARD Patricia D. Lundy Assistant Director PDL:sg cc: McLeod County Auditor Lynn Township Clerk . rilyn Swanson, Admin. Secretary Secretary of State 4 0 0 r 10(612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMAPOT4 M E M O R A N D U M DATE: September 6, 1988 TO: Mayor 6 City Council — -- ----------- -- — — — — — — — — — — — — — — FROM: —Cary a.—PIZZ7' LisY_Administratnr— — — -- — — — — — — — — SUBJECT: —Copes of ARprais -4l Rapsrt _ Parl- ProIect— — — — — — — — — — For your information, I have attached the appraisal report prepared by Richard Peterson on November 17, 1987 for the Studemans. Attachment /ms i. Appraisal for 1.!j.I + -S Address �yY Appraiser 11 TYPE ❑ Single Family ❑ Multiple ❑ Town House ❑ Row House Cl Mobile /Manuf. Unf. House ❑ FLOOR 1st �� 2nd 3rd Total SQUARE FOOT APPRAISAL FORM ruse with the RESIDENTIAL COST HANDBO( OUALITY Low 11 Fair ❑ Average ❑ Good ❑ Very Good ❑ Excellent ❑ BASEMENTAREA Unf. ❑ Fin. ❑ NUMBER OF PLUMBING Fixtures -t_ End Row Rough -in Inside Row Property owner NUMBER OF MULTIPLE UNITS VI � 11 17 11 �F EXTERIOR WALLS Date Hardboard /Plywood STYLE Stucco No. Stories Siding or Shingle Bi -level ❑ Split Level ❑ 11/. story - Fin. ❑ 11/2 story - Unf. ❑ 21/2 story - Fin. ❑ 21h story - Unf. ❑ End Row ❑ Inside Row ❑ NUMBER OF MULTIPLE UNITS VI � 11 17 11 �F EXTERIOR WALLS (� Hardboard /Plywood ❑ Stucco ❑ Siding or Shingle }© Masonry Veneer ❑ Common Brick ❑ Face Brick or Stone ❑ Concrete Block ❑ MOBILE /MANUFACTURED Floor Cover 271 fp III h i= Alum., Ribbed ❑ Alum., Lap Siding ❑ Hardboard ❑ Plywood ❑ GARAGE TYPE ' Detached (� Attached ❑ Built -in ❑ Subterranean ❑ Carport ❑ A GwGarage Area 1, BALCONY AREA PORCH BRZINY. AREA (a) (b) FORM 1007 See back of page for sketch and computations Quan. Cost Extension 1. 2. 3. 4. COMPUTE RESIDENCE BASIC COST: Floor area x selected sq. ft. cost SOUARE FOOT ADJUSTMENTS: Roofing Subfloor i + 1, 5. Floor Cover 271 fp III h i= 7 L 211 a' 6. Plaster Interior 7. Heating /Cooling 8. Energy Adjustment 9. Foundation f� 4 10. 11. LUMP SUM ADJUSTMENTS: Plumbing 12. 13. Fireplaces Built -in Appliances �� D G !a 14. 15. 16. 17. 18. 19. 20. 21. Miscellaneous (Dormers) SUBTOTAL ADJ. RESIDENCE COST: Line 1 plus or minus Lines 2 -14 BASEMENT, UNFINISHED Add for basement interior finish Add for basement outside entrance Add for basement garage: Single ❑ Double ❑ PORCH /BREEZEWAY, describe �?` 1 2G 1 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. SUBTOTAL RESIDENCE COST: Total of Lines 15 -21 GARAGE OR CARPORT - sq. ft. area x selected sq. ft. cost Miscellaneous (roofing adjustment) SUBTOTAL GARAGE COST: Line 23 plus or minus line 24 SUBTOTAL OF ALL BUILDING IMPROVEMENTS: Sum of Lines 22 and 25 Current Cost Multiplier x Local Multiplier 1-07 REPLACEMENT COST N : Line 26 x 27 Depreciation: Age Condition ,I'�' Deduction % of Line 28 Depreciated cost of building improvements: Line 28 less Line 29 Yard improvements cost: List, total, apply local multiplier and depreciate on rave S si a Lr'eW4 Landscaping cost: List and compute on reverse side Lot land X _73f 61 3r 1. C 34, "q /#'79'P a D , k 0 ew or value tntwl 1Wn1n wren vwr ne• Tm.i ,.r i s..we -4n_99 O FORM 1007 See back of page for sketch and computations 0 0 UNIFORM RESIDENTIAL APPRAISAL REPORT nMM.. nm 70 10 86 q An F u Mbrme MC.! 315'MNMy M., FM. Henn. LT Ml //19001241 Item #1 1 IW Fx _1 Fpm W. 1,,, Adims, CesuS Lad LENDER DISCRETIONARY USE Sale Rid S Dal, MDgw Anpalc d MoUgape Type Dsmud Rods am own Cmasspos Pap by Sells S Shk zip Lode 0w"I0cag001 Mao ReWena Sale Rile ! Date of Sak PROPERTY RIGHTS APPRAISED .• Lom lcaressUla to be pap sent d Fee Sinpla RE. TmS S 284 On Tax Yeal 9A7 HOA d/MO. Leasemk Lelftlo ed Caloanhm (HUDIVA) k 1MnrMS PIA Sara LOCATION Ilban Sudxbm A GROW UP Wpt 75% 2575% SMI, 25% E^emi CIOIa'TH RATE Rapp stable 5 75 Sbw Cawenknn PROPERTY VALUES Inca" Stable DedirmV Clmmkrla DEMAND/SUPPLY Dwell,! n Gawa Dm S1ppy Comenerlcs MARKETING TIME Orel 3 Mm 3b Mm X 0", 6 Mn Adequacy NEF"ONIOOO ANALYSIS Tam An Fr Pw t, 10Emp � ❑ ❑I Sl E I to Shopping (� w Schools ❑ XQ ❑ E d Pubk Tunspnhtpn El Q Facings x❑ C�W�Y x ❑ cyan DltlkllGnlal Cale (� d Face Prdednn X Lr"Ji ral Appearance p Prkpnliae I to Mw w PRESENT LAND USE ,% ' $rope Falay 33 Mu FanlPy MII- hllaiy 3 3 COMrleldel 33 n0uwal Vacam LAND USE (RMhGE Nbl likely ❑ LAely n Poass � Tu PREDOMINANT SINGLE OCCUPANCY ❑ Taws Team Q Vaam (0.5%) ❑ Lhant Ian 5%)Q FAMILY HOUSING Recralion MICE AD' d(M) lot '�Wnu7 R ,� min 90 Rolxlion ,Q7D HO 25 PAt Relbmye Ge .� — qD Nde: Race a de racial mmpW of the ndgalwnood me M mnsiderN rekable aWaosal hctm. COMMENTS; 3&dat is IDMtsd in an ac® Oat ccrisj t5 of inigttjal and a tail Lead; the Tams ate olds Toles. 1Te s�*T+lc ace a mile fLl]tl t1e sub' - these is 5aiynl bas savi�. QAUd>?;, ad ce¢�tiaal faal.ities ace within a nine radius. Dmmswm TDpopaPhy Sg Saape FzctaQle Drainage am gww. View fair Landscaping _ D,--4 Apparent Easmenb gtWtics FEM0. Fbm shral0 1!s' x No —MA' kWZo. Sae Ara UAN ag.ft. Cann to x tmlrg ChsSnulim I— C 1 Tidstrial m9terrial Zmng Convignm HIGHEST d BEST USE Resell Ilse Over Use UTILITIES Public EkNkRy © Vlkn ® shmS Sewn © Storm Sews X Pthn SITE IMPROVEMENTS Type Punk Private Shen Fn WD ® ❑ r ❑ El SpM11I ❑ Saeet Lights © COMMENTS (Appnml admw easements, maoamments. special a55essnm6. SIpP areas, ele.). SjA t is a rail c®d track and a city ball GENERAL DESCRIPTION Ukds 1 Sores 1 Type IDK/AtL) net. DeW1151YIe) Cottage Eminp x Proposed Under Callsbucaal Age (Vint 53 Efl c (Yrs.) EKTERgi1 DESCRIPTION Fkfdation p a,,Ad Extapr Made frme- xd si Roof Supace asphlit les GUHM d Dwnspts. TQE N'uldow Type dable h= Stan Sash x Saeea x Mamdactam Huse FOUNDATION $lab Cmwl Spatt Buenem Srnp Para 1 DwWnS Settlmeld nhslation RASEMENT Ames Sp, FL 312 %Finahm CelW YES Rod t]3CSEk2 Oldade Efty INSI%ATION ❑ CWir9 _ ❑ VATS ❑I Aw ❑ Nag C; mm acy_ Emily ENlckm I C ROOMS Fqd Dn g Kachn Dm Tandy Am. Rm. Rm Bedlaoms I Baths 1ar10ry Otlr Ames SA Ft. saxnen 312 L95C1 t 1 1 1 1 1 Ln 2 F,NsW a:a allow ma n Hajm 9 Roans; 1 Sedmams1 1 Bathfsl. 798 Square Feet of Gross LNKV Ara SURFACES Malnuls /Coll,,, Flans avpet& ]f TMOaS pJ ,yam FkbZW gXd Ban Rod V' Ban vba, u DOas HEATING Tyre FA FvN CM&W CDOLING Cmaal Own Celle AOmu KITCHEN EO IP. Retrgeralm E Rarge /Ovm E Os Q FanfHmd O emaachr ❑ Ydslb /Dlla❑ ='N ❑ l tSIVOM ATTIC IMPROVEMENT ANALYSIS None Q Dually d Cmstructim $tabs Q Co nim d amme b, DIM Star [] fl� Sm aw /SLayad Hmr Emgy Etrcwcy Rated Ci K-WV MWacy d C" W Rvote Q UeWial A4quacy d CaaStim Q Kamen Cabinets- AlkglmLV d Cmd. Catpabbddy w Neighbllwom EMry Akpeal d Markehbday - EMry n Esbmaled Renaniq Fm,lmlp l'de cement EM ESbnatlr Remakd 1 file Gmc " q. ❑ ❑ © ❑ Q Q ❑ ❑ g -1 ❑ ❑ Q O ❑ ❑ ❑ Rw Ei ❑ . , ❑ C El ❑ Yrs. Yrs Rep'acns) • I CM STORAGE; Gauge Nc Cars 7 Calpod " Catldan None �j Anachp Dehdlm r' Bud In Adequate aMdequate Ekcle Don Deprecolioo (%1J5Y2 r,.- hxM- .�1i0`M1I�I dltl C %IPII1dI illddmlNCIPS, repdil5 nPEEPd, mOdP�K21gn Pk.j; ilp rnl l 1TIYl .'VY' }ha T'ain 1 , — ._.y..iw. f�[.3a'S iR.tlL' Y I,p 9bj,,± _tbL Gema IIN,Yaf tapdpns and pmVakllee and Yfp3Cl In $UOfCd /rilaliet ]!a regw&V loan duiwes. minPSt wlydpwlle and Cal[KSiap' MTW available fm IIIRHIt1QH1 V. ,,C, nm 70 10 86 q An F u Mbrme MC.! 315'MNMy M., FM. Henn. LT Ml //19001241 Item #1 1 IW Fx _1 Fpm W. 1,,, •.._.u_ BINIFfIRM RFSIDENTIAL APPRAISAL REPORT m Eae. Purpose of aisa� a 10 estimate Mart Value as defxred n Te Cenilubw f Sralwe0t d Lmwg Cadibm. BIALDING SKETCH hSVM GROSS LNHlG AREA ABOVE GRADE) ESTIMATED REPRODUCTION COST - NEW - OF tMEMOVFMENTS aar.m. tit ..I. —. a.+ m ao a a w.]e,•- -ma m+•.^—m Icx. Dwelling 74R SO. F1.4S 11 -T -S Mm4all &riff dita lei in tke cost anx0ach. S4 Ft. a S Extras Speoal Erorpy Ellcenl Rena Porches, Paws, M0. Garage /Ca,W �. S9 A, # S 11.68 - • btal Estimated Cast New ....... _ .............. - f 35,313 P1RSiol Fu1cUP5al Exlemal Less Dwecpwoa 5 0 - f 492 • Depreco led Value of krwov is ..... - $ 16,M Site Imp.'as is' (diaeway. la-dsrapVv. M) -S — ESTUAATEDSITEVALIIE .._....__......__.. -f (S easehold, sMw aYY yeaselald Value.) INDICATES VALUE By CUT VMWACH s 22,n Not ReNwred M Freddie Ma and Fame Mae) COmtrvchw Wananly 1!s NO Does property wdam to applcade HWNA property swrdwds? ® 11!5 [:]NO Name d Warady PloTTwn R No. eaOao Warranty Cwerape Expires me wa.syM w !urea m,« recmr saes d >cpe.rez mox amid• av vo.imale ro wgeu aaa eas wsCerttl me> n mz maM1el anayvs lre Oesc,d+n ^�aea a aw, y'patmenl. relkRVt nahlr reaCrT b R[me �INna d SgMGd varetm «I�.¢pn rlp y[yKl yN cma)a•3'.b pGy`R.'Ita X a Sy ur[anr apm in m0 cMgi•atle p•R�'.1' 3 aSenl• ap 4e awed me sWrecl psgerry. a mrpb ( -1 �r ^enl a rr M. tla� mJ�'q Ve NcaIM vuXR d v4Ftt I a sgnirranl 4em n ee urTaa[k a irrfcry m. } ess� ide lW. tie aueK<t V WertY. ] c]41 al aXaalrrFM 6 rrHda.lt•3 mava'y Ve ildCdlM vdLR d Is4 a1}%J TEEM SL"CT COMPARABLE N0.1 COMPARABLE NO.2 COMPARABLE 000.3 336 Qta E Shat (NeL9m) 816 Ie is Ewe. 745 FYaVCtin St. Address likiAnsm Hrtchi POx - 10 $uqM I-, S E31- [b Toile Saes Pr" S f S NfOOD f .8) S 16,000 f 20.00 E2Ua=r PhcelGross Lrv. Am Data S"ce VALUE AUAISTMENTS DESCRJPnm CESCRIPTIM .I -,f Aaekn.•a OESCPoPEI3N •I- )SACadaeX •(-If Wmrm Sales a FirvI FJ GwLe55raa �� CID VD cagh' -` 1,RI1 -730 Date d Sak;Tm Mom 1 location fair -Z3N -2000 SneNlew fair fair Dmr9n aM ADpeal fai r fa i r fair fair SLAW Of CaedrUCw'I fair fair ' 1934 FJM 1950 VM 43 : +3MD . rQXYllpn fair fair fairZ7N Abme Grade AW .Bens Two TO tam¢ 0aee W Bam mea tYY .mne. Raga ' Bann Cmd 6 3 4 2 1 4' 1 1 • Gras Lwg Area 854 Sd FL : -1100 69D So. Ft: +1100 B70 SA FL I -5CD 748 Sec FL . Basemen! d Finished 51/0 low 10TO : -2(370 WE) Roam Behv Gras qet FlyKppral UNiy Heatug,!CdYinq GaraWCarp0rl 2 xsr TQe : +ZND P.cles. Paw, Pods. etc )petarer l EµY f1xiE EL11al Hj`al H}81 EtficY l Rasa Feeptne(s) : +500 TRl? +500 [Qe : +ND Oder 1eµ kidlen n mal eq-1 ra}al a L l ,gap- reredelirp) Nk Act . (tolap + -S 2600 + X - 34 400 X + -'f 2,250 l bject le III iiiiiiiiiiiiiiiiiiiiiilillilillS 5600 518,250 Carrm!s w Sales Comparison. a i[cIl ®h2 within tle aE 18r5U to ,WD, the w_i ct tnbltl_m vs �_L's -� wi eh rrp 1a ct male of dadd utr _ltecefae: # 3, thm # 1, t2m # 2. - —. _— - -. ' IYCICA[O IALU[Bf SALES COMPARISON APPROACH ._......_. _..... ......_._. ... ._....... .___... $_5.732 INDICA110 VALUE ST WOVE APPROACN (R Applleelcte) Eslinared Mmlal Rol S IMO. x Gross Be,[ Wrote, - S iLA Tlvs ap,wca! a made 5j -as a- ❑ subject To the repairs, afterawm. Inspections a cOndil 15ted bebw ❑ canpetim per plans wd specifiraNas. Cnnlents arld CoryPwm of ApprasaY r133. Few RecmcAatm a= 8 1 !s Ep as afttst 9 axe iU tin the axy *pt a 0941immTits TIE oat it &c#e a item, mtal d r[DmAixn factor. 'Qe rtetlo=_t s1g aalys s dmu" rat� a lrae valid and rekelwt TAs apaarsal s OawKl Won to above re0wemeMS, de catrfYahOn cOnlYrpml ar4 YrMinp caditbm, aId Martel l2kt defintion Ned! ire staled n F"W MID S/a VA nstrucWs Freddie Mac Form 439 (Ra. 7 /86)(Famre Mae fe rm IOO/B ;Aft 7;86) Tied with droll 19 _ ® attached • 1 (�) ESTIALSTE TIE /AIBET VIEW AS SEPINEI. 9F TIE SUBJECT MIKITY AS SF 11/17/97 IS _ To IT f 7 I rykladT Tat b tle Oesf kawbdµ ant beN The facts aM daedsed peen are hue Are! correct that 1 (ove) persaaSRnspcted tleged POpah, UoN )raid! aed out ird mate eaMn -0n d al OwWrade sales pled n Ned repo[ and UIX I Iwel have ro aldscbse0 imaest present a POSpecUVe eXeen Nliav4E7 #5122 ygniserysl sAnaaaAa6 II 11hL fK✓w11Aar ❑ NM ❑ Did Nd ( apOMabe) Wsped Property Fmm� a4c Fein 10 IO,ed q4 Fmrw W Nbnsw Nc.! dls YlheM M.. 110. MMh. CT M11 TaeN t11lSIS Fame 5aaa Wm I Wed 101M r 0 0 0 DEFINITION OF MARKET VALUE: The most probable price which • Pmperty should bring in a competitive and open market under atl Conditions mquism b • his aria. the buyer and wiles, each sting prudently, knowledgeably and assuming the prim is not affected by wdue gioushm, Implicit in this definition is the eumummmu, of a sak as M a specified date and the passing of title from seller m buyer under conditions whereby: (1) buyer and seller art typically motivated; (2) both parties art well infomed in wall advised, and each acing in what he considers his own best intrrtg; (3) a tea'amble time is allowed for exposure in the open rearm; (Q Payment is made in seems of cash in U.S. dollars en is Wing of fameial arrangements comparable shaman; and (3) the price represents the ramad consideration for to property sold unaffected by special or creative fsnarcing or Was sromresaiona• Staged bY anyone associated with the sale. •Adjugmegs in the comparables mug be made for special or creative financing or sales concessions. No adjustments art necessary for those cogs which art normally paid by sellers as a mesuh of tradition or law in a market area; thew cogs art readily identifiable since the setter pays these roses in virtually all Saks trigregK ions. Special m cmidive financing adjustments can be made m the comparable property by comparisons m financing terms offered by a third parry institutional lender Nat is net already involved in the property or usnsaction. Any adjustment should ttm be calculated on a mechanical dollar for dollar cost of the rimming or concession bia the dollar amount of any adjustment should approximate the market's reaction to the financing or concessions based on the appraisers judgrrcg. CERTIFICATION AND STATEMENT OF LLMITTNG CONDITIONS CERTIFICATION: The Appraiser certifies and agrees this: 1. The Appraiser has no Present or contemplated furore imam's' in the property appraised; and wither the employment m make the appraisal, nor the compensation for it, is contingehn upon the appraised value of the pmPerry 2. The Appraiser has no personal interest in or bus with respect to the subject matter of the appraisal report or the psnki- parts to the sale. The "Estimate of Market Value" in the appraisal report is net based in whole or in part upon the race. color, or national origin of the prospective owners or occupants of the property appraised, or upon the race, color or national origin M the present owners or occupants M the properties in the vicinity of the property appraised. 3. The Appraiser has personally inspected the property. both inside and out, and has made an exterior inspection of all comparable sales listed in the report. To the hard M the Appraiser's knowledge and belief, all garments and information in Nis report are vise and comer(, and the Appraiser has not knowingly withheld my significant inforation. d. All contingent and limiting conditions art contained herein (imposed by the corms of the assignment or by the under' signed affecting the analyses, opinion, and conclusions contained in the reprortl. 5. This appraisal export has been trade in conformity with and is subject to the requirements of the Code of Professional Ethics and Standards of Profmional Conduct of the appraisal organisations with which the Appraiser is affiliated. 6. All conclusions and opinions concerning she real estate that are sal forth in the appraisal report were Prepared by the Appraiser whose signamrt appears on the appraisal report, unless indicated as 'Review, Appraiser." No change Many item in Jte appraisal report shall be made by anyone ether than the Appraiser. and the Appraiser shall have no mspombility for any such unauthorised change. CONTINGENT AND LIMITING CONDITIONS: The certification of the Appraiser appearing in the appraisal report is subject to the fallwing conditions and to such other specific and limiting conditions as art set forth by the Appraiser in the report. L The Appraiser assumes no responsibility for matters M a legal nature affecting the property appraised or the title them - se. not does the Appraiser reader any opinion as to the title, which is assumed m be good and marketable. The property is appraised as though under ponm may ownership. 2. Any sketch thou u the resF may slw n appimirearte dimensions and is included to assist tha reader in visualizing the prop - terry, The Appraiser his made no survey of the property. 3. The Appraiser is not required m give testimony or appear in court because M having made the appraisal with reference W the property in gwrtion, unless arrangements have been previousl) made therefor. 4. Any distribution of the valuation in the report between land and improvements applies only under the existing program M utilization. The separate valuavons for land and building mug not be used in conjunction with any other appraisal and are invalid if so used. 5. The Appraiser assumes that thew art no hidden or umppamm conditions of the property, subsoil, or stnxtures. which would render it mow or less valuable. The Appraiser assumes no responsibility for such conditions. or for engineering which might be required to discover such f smrs. 6. Information egirrams, and opinions furnished to the Appraiser, and contained in the report, were obtained from sources considered reliable and believed to be, true and corrtot. Hov"r, no msponsibilit7 for accuracy of such items famished the Appraiser can be assumed b) the Appraiser. 7. D,,cl ... m of the contents of the appraisal report is govemed by tte Bylaws and Regulations of the professional appraisal organizations with which the Appraiser is affiliated. - 8. Neither all. nor am pan of the content of the report. or copy thereof (including conclusions as to the property clue. the wlcntit) of the Appetiser. professional designations, mkmMC to any professional appraisal organizations, or the firm wish which the .Appraiser is connectedt, shall be used for any purposes by anyone but the client specified in mho report the borrower if appraisal lee paid by come. the mortgagee or its successors and assigns, mortgage insurers. consultants, professional appraisal organiutiom, cry gate or federally approved financial institution. am departmert. agency cur insimmentaliry of the United Suns or any s'ate or the Draw of Columbia, without the pma us written consent of the Appraiser: not gall it be conveyed b anyone m the public through advertising, public relations, news. sales, or other media, without the written consent and approval of the Appraiser. 9. on all appmrnis. subject m satisfactory completion. repairs. in alterations, the appraisal repun and value conclusion are contingent upon completion of the improvements in a workmanlike manner. Dam: .n1.f11.�'......... Appmiwr(s) ,\'")� .L. Lill. \. / ... ............ ......... Y nwwa w.. bra W M Y nGhhN fern W ab�' Yavmvr] ]f5 vM•M •n 'M •w^. <i R1�� aD) ]U•YS Mew �0 Ws M N ACOMA I 1HUTCHINSON IHALE IWINSTED .. • lake Hu LYNN HASSA VALLEY RICH VALLEY BERGEN COLLINS I /: SUMTER GLENCOE .... HELEN ..4k. �. . • .. . _ • .�.. .�� .. . . ROUND GROVE I PENN Lester Prairie MC 1.4FOD C0UlVTy N r4 K G 1 1 tl 1ry Y -• ?fat, ,.f r n y R r h reµ t 1 1 tl 1ry n A'i9� r�jY. {w ,r �t 1 4 Rig, X74 , t^ L` I w a V a ^s AI m HILL r CROW RIVER COUNTRY CLUB I F BASK 42 48 SCHOOL Y . • ECOLOGY PARK t MOBILE NOME PARK E7 ' — - — - oN Y ./ p I tlURNS MANOR' NURSING HOMEI ° H I 15 H r U_44 K 12 Y I 31 cirri Aye I. _ I 13 12 W1 �L_7 16 AV W jn Tod . +40 . i. City of I Hutchison 1 s I I tE Av' I I 56 GO I i I I COUNTY FAIRGROUNDS 1 IUNTRY CLUB I 35 TERRACE IOBILE HOME I I J PARK YNC♦ E p = I - Clara City ° �.� Tp MI AV 22 �l E Z 59 a O ViND � AUARY WEST RIVER 4% 1 M o E 12 PARK q � 1 V0 1$ AV HINCT EC a ° u CROW A Y N . W _ IFCONO '/E t N to W i NIA t. 1 asi CoanP 2 _ F 49 T TH RTH AVE AYE 14 I tlURNS MANOR' NURSING HOMEI ° H I 15 H r U_44 K 12 Y I 31 cirri Aye I. _ I 13 12 W1 �L_7 16 AV W jn Tod . +40 . i. NO III tE Av' 56 GO „22 COUNTY FAIRGROUNDS s q _ AVE Come 3 AV > VE” 43 YNC♦ E p EZu ° �.� I/ Comp 1 x i E Z 59 a O ViND 33 M o E 12 F q � 1 15 ENTER a EC a n 46 M,nnesolA ■INN[SOTA MINNESOTA '''��'�, pii L,r.l I •`�IMIwtrL VLr r lar a•« C.M,1 5t Iw1 cluo, nfx y,r or rr, w•+L w•nuwr a a ww 1 C I ° � ,'�i A : y. u�'.: Affri•. V L� 1r.r.L Ala. 1- .'•L L°".w'� W ` ". /Y \ :' [ •::i l+w L , i �� fW L A ,y,rrry.'w+ wow ..�. w`'•.`}.•..� �"� .: rwWypn nlr II'rly, 1: u, rlN r'+ y.. A. • 1. )wr(Lw'�yr, • rF'�,e'�` ".+:^'!� � yr5`l..F 1•Ir L ' nrtNYL •' Y ln�l� Yr r'aV W ... S'. . � / • �« � �« C. �J Lr L 'Mw0 ry 1 •may Yar. IHY wa. « �. + V YYrI Y ralwrL .,,la Lwr � L •. �r, N IrF4 ^_" mug WW• l�'e..wr. /YL'u 1` CWa j .v -`� IIrYa a)rr, ru' ' W ••� rA a,rdq aq ,'' Al F o !.., a 4r •f �Jy. r 71 +ri>N ' 1 !� ar a.«L arm FAR ULUTM N trwl • -,r - •r wry, �" .:Y � 41 � rri wow.. u.ayr w r.4 C117 I ■ i` urllr ,,'4.W Wµ Nr. L i..:I ,«a.aa' 4� . wor W r .. -.•� L r�r ,L b.• 'l;'. Y «� `i aT LOW uw. �. w. (..�••� Ir Wa ThIc UL� PI N, .►« 1. 1 � .— JrjW ' JLl N u `�L . -�4�I� YWI �• C \ Iiw�iLa• hW w. .� + wr!••� ' }fir = ' . o « „rwlr r ~ rw4� Wr ' ,J• , 1,• _ ../ „ ,,.� [ . 'r �+ Yn L' M•WI,,' YY -' y«, IJ "- I '�.M W - - ter' "� U« w ,. %ly 1,�.... twirl 1. w. ...,��, « `11 u«w 1'•�• .�. E i... �.. ...r._" -L`� -' (7—S w. °w4 ,ar" � u 1 1 oe ae;•z y T I..q« L ',4•r ,.:'�� :`.:. L ,•AV *T 4r »�r r'r'• ' �• � IL.+ � — •..,ems ..W trr', rwrt, a. �... L.... L u� In �� ; �... 'r I la•arr �' A l,ra, O. yy '►rr•r . rr IM 1 i a i Ir laaa aN HN r 1 • j / - HGL140� 8/25/08 HUTCHINSON UT ES COMMISSION 1.700.449.00 PAGE 1 51,278.69 HUTC14INS INNESOT -A 170,662.92 1,065,600.14 83,321.31 BALAN SHEET 31,064.07 _ 80,787.98 ' JULY 31, 1988 75.26 75.26 2,638,146.81 r * * ELECTRIC r * * * r * * * GAS * * * * r * r * r TOTAL r * rr ASSETS UTILITY PLANT - AT COST - - -- LAND 6 LAND R'IG14TS 126,300.30 12,628.10 138,920.40 DEF'RE.CTAPL_E UTIL.IT -Y PLANT 22,277,653.46 2,339,336.60 24,616,990.06 TOTAL UTILITY PLANT 22,403,953.76 2,351,964.70 _ 24.755,918.46 LESS ACCUMULATED DEPRECIATION 11,255,247.67CR 976,407.66CR 12,231,655.33CR TOTAL ACCUMULATED DEPRECIATION 11,255,247.67CR 976,407.66CR _ 12,23i,655.33CR l CONSTRUCTION IN PROGRESS 336,929.91 336,929.91 TOTAL CONSTRUCTION IN PROGRESS v. 336,929.91 - - 336,929.91 TOTAL UTILITY PLANT DEPREC VALUE 11,485,636.00 1 375,557.04 12,861,193..04 • RESTRICTED FUNDS 6 ACCOUNTS CONTRIBUTION - CITY OF HUTCHINSON 1,384.29 1,304.29 FED17RAL INTERPRETATION _ _ _ _ 580,008.72 580,008.72 ` FUTURE EXPANSION 6 DEVELOPMENT 1,392,633.18 597,000.00 1,969,633.18 RESERVE FOR FUEL OIL PURCHASES - 507,940.00 507,940.00 - RESTRICTED - MEDICAL INSURFlNCF_ 56 ;,704.60 371136.40 92,841.00 ITA - OPERATING 6 MAINT RESERVE 200,000.00 200,000.00 - POND N INTEREST PAYMENT 1906 31.6,766.99 316,766.99 INSURANCE DEDUCTIELE 289,767.00 _ - 289,767.00 CONTRIBUTION - CITY OF HUTCHINSON 29,676.56 29,676.56 1906 BOND RESERVE 363,936.72 363,936.72 ' TOTAL RESTRICTED FUNDS A ACCOUNTS 3,156,425.05 _ 1,215,529.41 4,371,954.46 CURRENT 6 ACCRUED ASSETS CASH IN DANK 152,i18.29 INVESTMENTS AND SAVINGS ACCOUNTS 1,398,619.66 CONTRACTS RECEIVABLE ACCOUNTS RECEIVABLE - 886,937.22 INVENTORIES 656,072.94 CURB h ACCRUED ASSETS - PREPAID INS _ 49,723.91 ACCRUED INTEREST RECEIVABLE 107,222.07 OTHER CURRENT 6 ACCRUED ASSETS TOTAL CURRENT L. ACCRUED ASSETS 3,250,694.09 DEFERRED CHARGE BOND DISCOUNT 1986 TOTAL DEFERRED CHARGE TOTAL ASSETS t 97,675.99 97,675.99 _ 499,664.20 _... - - 651,782.57 1.700.449.00 3,099,068.66 51,278.69 51,278.69 170,662.92 1,065,600.14 83,321.31 739,394.25 31,064.07 _ 80,787.98 93,631.28 200,853.35 75.26 75.26 2,638,146.81 5,888,840.90 17,990,431.13 .97,675.99 - 97,675.99 5,229,233.26 23,219,664.39 � - HGI_140- 8/25/80 HUTCHINSON UTILITIES COMMISSION PAGE 2 HUTCHINSON, MINNESOTA BALANCE SHEET JULY 31, 1988 . t� • « • ELECTRIC GAS TOTAL +� MUNICIPAL EQUITY 6 LIABILITIES _- MUNICIPAL EQUITY._... BALANCE YEAR END 12.818,533.79 4,634,637.48 17,453,171.27 CURRENT PERIOD NET INCOME 549,280.66 _ 407,506.02 956,866.68 _ CONTRIBUTION TO CITY 150,000.00CR 150,OOO.00CR TOTAL MUNICIPAL EQUITY 13,217,814.45 5,042,223.50 18.260,037.95 LONG TERM LIABILITIES -NET OF CURRENT MATURITIES 1986 BONDS 3,9.20,000.00 _ 3,920,000.00 _ - TOTAL LONG TERM LIABILITIES - 3,920,000.00 - 3,920 000.00 CONSTR CONTRACTS 6 ACCTS PAY RF_TAIN TOTAL CONSTRUCTION d, ACCTS PAY - CURRENT d ACCRUED LIABILITIES _ ACCOUNTS PAYABLE - 636,263.03 163,917.92 800,182.95 �I. INTEREST ACCRUED 32,097.53 32,097.53 ACCT PAYABLE TO ASSOCIATED CO 19,783.83CR 854.22CR _ _20,638.05CR ACCRUED PAYABLE - PAYROLL 38,834.65 _7, 888.38 46,723.03 , ACCRUED VACATION PAYABLE 80,960.51 16,048.68 97,009.19 CUSTOMER DEPOSITS 84,152.77 84,_152.77 OTHER CURRENT A ACCRUED LIABILITIES _ 90.02 9.00 99.02 - �- TOTAL CURRENT Z. ACCRUED LIAB 852,616.68 187,009.76 1,039,626.44 - TOTAL MUNICIPAL EQUITY 6 LIAB 17,990,431.13 5,229,233.26 23,219,664.39 - . t� -- HGI_110 8/25/68 HUTC4IN50N U7I S COMMISSION i PAGE i l HUTCHINSO NNESOTA ELECTRIC DIVISION STATEMENT OF IN E & EXPENSES JULY 31, 1988 w w CURRENT MONTH ww � w w YEAR -TO -DATE w w INCOME STATEMENT _ OPERATING REVENUE - -' SALES - ELECTRIC ENERGY 840,988.74CR 5,020,950.iLCR NET INCOME FROM OTHER SOURCES 1,564.95Ck 15,728.64CR SECURITY LIGHTS 1,030.00CR _ 7,320.50CR POLE RENTAL 1,936.25CR TOTAL OPERATING REVENUE 843,603.69CR 5,045,815.55CR OPERATING EXPENSES i GENERATION OPERATION 39,127.06 235,377.56 GENERATION MAINTENANCE _. 8,996.19 84,035.62 TRANSMISSION OPERATION � 512,327.73 3,059,532.24 TRANSMISSION MAINTENANCE _ - - 1,215.81 70,152.48 DISTRIIUTION OF FRATION 12,278.16 - - _ - 97,249.86 - - - DISTRIBUTION MAINTENANCE 10,870.31 80,53.34 CUSTOMER ACCTING & COLLECTION 5,874.52 42,398.10 CUSTOMER SERVICE & INFORMATIONAL _ _ 951.30 _ 7,149.00 ADMINISTRATIVE & GENEkAL EXPENSES 50,048.74 354,982.77 1 _ DEPRECIATION 80,000.00 560.000.00 - TOTAL UPERATING EXPENSES 721,689,84 4,591,400.97 OPERATING INCOME 12i,9i3.85CR 454, 414.58CR - OTHER INCOME AND DEDUCTIONS OTHER - NET -. -. - 1,292.78CR 3,291.72CR INTEREST INCOME.._ 27,653.41CR _.. -_ _.. _. _. 185,102.50CR f _ MISC INCOME 256.40CR 20,579.31CR - __ INTEREST EXPENSE 16,000.00 114,107.45 ' TOTAL OTHER INCOME AND DEDUCTIONS _ 53,202.59CR _ 94,866.O8Ck - NET INCOME 135,116.44CR - 549,280.66Ck _ l - HGL110- 8.'25!86 HUFCVIINSON UTILITIES COMMISSION PAGE 2 " HUTCHINSON, MINNESOTA GAS DIVISION STATEMENT OF INCOME 6 EXPENSES JULY 31, 1988 f x x CURRENT MONTH « x « « YEAR -T'O -DATE x « Ili r INCOME STATEMENT OPERATING REVENUES.. SALES 167,i69.54CR 2,558,246,44CR FORFEITED DISCOUNTS 736.63CR 6,482.25CR TOTAL OPERATING REVENUE 167,906.17CR - _ _ 2,564,72B.69CR OPERATING EXPENSE OTHER POWER PROD EXPENSE 64.57 - _ -...- 5,320.03 PURCHASED GAS EXPENSE 132,496.41 1,971,197.03 DISTRIBUTION OFE_RATION 11,943.43 94,502.35 - DISTRIBUTION MAINTENANCE. _ _ _ - 3,395.47 - CUSTOMER ACCOUNTS EXPENSE 3,144.98 24,797.10 I OUST SERVICE 6 INFORMATIONALEX_P 634.20 4,766.01 - _ ADMINISTRATION 6 GENERAL - 17,397.63 133,823.07 - - _ DEPRECIATION 6,400.00 44,800.00 - ! TOTAL OPERATING EXPENSES 175,476.69 2,303,910.50 OPERATING INCOME 7,570.52 260,818.19CR OTHER INCOME AND-DEDUCTIONS- - _ - -_ _.. _ - -__. ______ - -___ " "- - OTHER - NET 6,629.75CR 4,852.72C.R - INTEREST INCOME 20,761.69CR 139,406.SOCR - MISC INCOME - -_... 34. 0.91Ck ' ' .. S09.OSCR- , _ TOTAL OTHER INCOME AND DEDUCTIONS 27,732.35CR 146,767.93CR ' NET INCOME 20,i6i.83CR 407,586.02CR 0 U NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL Mark VanDerLinden w . JOB TITLE Park Maintenance SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS PAY RATE I FOR YOUR INFORMATION DATE August 30, 1988 ADDRESS 135 S. Main, Hutchinson . NEW EMPLOYEE FULL TIME OTHER: X PART TIME OR SEASONAL COMMENTS Replacing summer employees who have left THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. D ARTME EAD p PERSONNEL COORDINATOR KRONE '% - 'The meeting HUTCHINSON FIRE DEPARTMENT REGULAR MEETING Monday, July 1, 1988 opened at 8:05 p.m. The Safety Council reported the bus and semi parking problem has been solved. The Truck Committee reported the truck should be back sometime in September. It was reported the County Board passed the Street Signs and the 911 System will be on hold. Action was taken on the following bills and runs. Cit Account Super America Rural Account L & P TIT ie Mechanical 566.85 Or it n Henke 13.50 Elvin Saftey Supp. 28.39 Brad Emans 13.00 Comm. Auditors 180.88 Randy Redman 31.50 FRD 26.25 Dick Popp 48.00 Hager Jewelry 2.94 Dan Zieman 25.50 HFD Relief Assoc. 8,500.00 Larry Thompson 25.50 Johnson Radio Comm. 120.35 Gary Forcier 2.50 Hutch Fire & Safety 42.10 City of Hutchinson 3,948.00 Hutch Fire & Safety 56.25 Red Owl 9.58 Mankato Mobil Radio 47.70 HFD Relief Assoc. 3,300.00 Mankato Mobil Radio 35.00 Jim Popp 12.50 rlin Henke 36.00 Total 7,429.58 ager Jewelry 3.54 7/6 Rescue Total 9,646.25 7/26 Juul General Account Re Ow 6.65 U.S. Postmaster 25.00 Total TIME Fire Runs 7/1 Super America 7/9 L & P 7/19 HTI 7/1 Reiner 7/10 Mutual Aid 7/20 First Responder 7/1 Rescue 3M 7/10 Fast 7/21 THI 7/1 Rescue Hercules 7/10 Schwegler 7/22 Martin 7/2 3 M 7/11 Drill 7/25 County Market 7/3 Mellies 7/12 Klitzke 7/25 Regional 7/3 Mellies 7/12 Ulrich 7125 Zieman 7/4 Valley Vista 7/15 Valley Vista 7/25 CRCC 7/4 Larson 7/15 Simonson Lumber 7/26 First Responder 7/6 Rescue 7/15 First Responder 7/26 Juul 7/6 Kubista 7/16 Hanson 7/27 Popp 7/6 Krueger 7/16 CRCC 7/28 Popp 7/6 Hwy 7 7/18 Drill 7/29 McRaith 7/6 Elevator 7/18 Piepenberg 7/31 Wash Hwy 7 407/7 Grass 7/19 Luthens 7/31 Dahl otion made and seconded motion passed. Motion was made and seconded to bill the Town Boards an additional $8,000.00 to cover expenses for the rest of the year. Motion passed. HUTCHINSON F.D. MINUTES 8/1/88 Motion was made and seconded to allow T- Shirts to be given on poster contest, Motion passed. Woodbury Fire Muster will be held August 13th. Burnsville Fire Muster will be held September 9th. The Lenny Crandel1 Rescue extravaganza will be held in Marshall on August 27 and 28. A Safety Training Seminar will be held in St. Cloud on August 24 and 25. A Tele Conference will be held on Sept 17, 1988 on Title III. Rookie School will be held on August 27, 1988 at 8:00 a.m. August 27 we will have fun night. Fire Fighter II Block starts Tuesday, August 2 for 11 weeks. Meeting adjourned 9:30 p.m. Jamie Emans Secretary HUTCHINSON FIRE DEPARTMENT OFFICER MEETING Monday, August 8, 1988 The meeting opened at 9:05 p.m. Fireman's Rookie School will be concel led for August 27 and will be held the first available Monday possible. 236 will be used for the Demo -Derby instead of 239. Randy Redman, Jim Brodd and Gary Henke will be in charge of pricing computers. Brad also read a copy of the lawsuit filed against Pierce and Clarey's. Meeting adjourned 10:05 p.m. Jamie Emans Secretary FOR YOUR INFORMATION PIONE4tLAND LIBRARY SYSTEM EXECUTIVE COMMITTEE METING 0 August 8, 1988 Present: Steve Boehlke, Montevideo Representing: Chippewa County Lilah Buhr, Stewart " McLeod County Howard Turck, Litchfield " Meeker County Lorna Carlson, Murdock " Swift County Lionel Barker, Glencoe " Glencoe Gladys Nelson, Ortonville " Ortonville Burton Sundberg, Director Kathy Matson, Associate Director Absents Linda Ulrich, Renville* Representing: Renville Carol Conradi, Willmar* " Willmar Dave Lauritsen, Chippewa County Librarian *Excused absence Chairman Boehlke called the meeting to order at 7:1:0 p.m. Buhr/Nelson moved to approve the minutes of the July 11 meeting. Carried. Barker/Turck moved approval of the treasurer's report for July. Carried. Director's report: 1. The statistical report for July shows an increase in circulation over July of 1987. ' 0 Newspaper clippings and the LDS newsletter were passed around. Area Home Extension Agents have filed a grant application for $1,000 with the Southwestern itiative Fund naming Pioneerland Library System as the Grantee. The application is for a Mid - Minnesota Family Education Council. b. Kathy Matson gave a short report on the recent ALA convention in New Orleans. 5. Meetings: a. The Minnesota Association of Library Friends will meet in St. Paul September 9. b. SAMMIE has scheduled the annual meeting for September 29 in Marshall. c. MLA will meet in Rochester October 5 -7. d. The PIS fall workshop is on book repair. e. Children's author Nancy Carlson will be in Willmar November 9. 6. Building plans: a. Governing units must file notices of intent to remodel or to acquire new library quarters with the State Board of Education and LDS no later tha4iovember 2, 19880 to be considered for a building fund grant. Applications for the grant must be postmarked before February 1, 1989. b. $5,000 has been set aside at Benson for a feasibility study for improving library facilities. c. Several PIS area libraries are considering improvements or new quarters. Nelson/Turck moved to approve the bills. Carried. Committee and project reports: 1. Pktension of access - Two counties in other regions are ready to join the systems by January, 1989. There are no definite decisions in the PIS area. 46Kathy Matson is chairperson of the SAMMIE Advisory Council. The personnel policy d the bylaws need to be revised. The revision committee will consist of Rathy Matson, Nancy Alsop, and two members from the governing board. Communications: 1. LDS has accepted the long -range plan which is revised every two years. The balance of state aid funds for 1988 should be received by the end of August. The first quarter funds for 1989 should also be paid by August 31. 2. EARC adjusted evaluation figures for 1987 have been received. The proposed budget and the budget requirement figures will be sent to each governing unit for consideration. Valuations have decreased for the PLS area. Generally speaking, the counties of Big Stone, Chippewa, and Swift have larger decreases in valuation than the counties of Kandiyohi, McLeod, and Meeker. New Business: 1. Libraries are now required to charge sales taxes on copies made on copy machines, the sale of new and used books, and rentals of video equipment and tapes. This was effective July 1, 1988. PIS paid about $140 in sales taxes in July. 2. The System Directors have proposed that there be a single legislative proposal for the next biennium combining both operational and automation needs at a level of $10,000,000 per year. This is about 100% over the current year (FY89). 3. According to Al Lewis of LDS, the MC and adjusted valuations are a thing of the past. These figures are available this year for calculation of state aid and for PIS calculation of funds required from our local jurisdictions. The new state tax bill has substituted the "tax capacity rate" for EARC valuations. 4. Buhr/Turck moved to approve purchase of a new check signing machine at a quoted price of $536. Carried. The next meeting is September 12 for the full board. The meeting was adjourned at 8 :55 p.m. Lilah Buhr Secretary n MINUTES DOWNTOWN TASK FORCE AUGUST 179 1988 MEMBERS PRESENT: Paul Ackland Don Erickson Sherry Barton for Steve Barton Marie Klinghagen Rev. Tim Maland Rev. Kenneth veal Steve Madson Jan Kreitlow MEMBERS ABSENT: Arlen Solis Dave Larson Stan Koci Cheri Swanson OTHERS PRESENT: Approximately 25 youth and adults Mayor Paul Ackland called the meeting to order at 8:10 p.m. in the Library Conference Room. Mayor Ackland summarized the reasons the Downtown Task Force was appointed: isconcerns of downtown merchants, apartment residents, city council and youth relating to noise and undesirable conditions in the downtown area during evening and night hours. The Mayor stated the city will be spending a large sum of money to renovate the downtown in order to attract more businesses and residents. We need to work now to develop solutions to problems which may have a negative effect on these efforts. The city has hired a consultant to look at our ordinances and improve regulations in needed areas. Police Chief Steve Madson reported the police department has received many complaints about noise, property damage and safety concerns in the downtown park area. Present ordinances are deficient in controlling some situations such as cruising, loitering, loud music /noise. Changes in ordinances are being considered to improve enforcement ability. Task Force members were asked to comment on their particular concerns. Don Erickson (Red Owl) said the store has a problem with automobile traffic through the parking lot on weekend night*. Rev. Tim Maland said he is aware the youth need a place to hang out and feels work should be done to develop a place. Jan Kreitlow (Jandy's) said that litter has been noted near the store - she is aware youth need a place to be. Marie Klinghagen questioned whether providing a place would solve the problem. Rev. Kenneth veal stated there needs to be a dialog among affected groups to determine how to share responsibility for improvement. Mayor Ackland commented he does not want to move problems to another location. He has discussed with Parks /Recreation Director Bruce Ericson the possibility of using the civic arena in the summer for dances, pool, foosball, other activities. He called for comments from the audience. Task Toros Minutes - 2 6 There was Question and discussion regarding cruising. How would it be enforced? Why is it bad? Hasn't it been a tradition? Response was that turning around on private property causes a problem. Available area on Main Street has been greatly shortened, causing congestion, more annoyance to the public. Comment was made that the city provides nothing for youth to do in leisure time. Albert Lea was cited as a city which has good activities. Nightly dance /arcade /other activities with dry bar and a cover charge should be popular and profitable for the sponsor. There was further general discussion regarding planned activities. Troy Wrucke volunteered to obtain signatures of young people who would be interested in activities in a building. He also volunteered to serve as a member of the Task Force, which needs an additional youth representative. There was discussion of beat night for future meetings. Thursday seemed best. Mayor Ackland plans to have Bruce Ericson attend the next meeting to discuss possible activities /location. Next meeting will be called for a Thursday in 2 or more weeks. Meeting adjourned at 9:10 p.m. Recorded by Hazel Sitz •