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cp11-22-1988 cHUTCHINSON CITY CALENDAR WEEK OF WEDNESDAY -23- 10:00 A.M. - Directors Meet at City Hall SUNDAY -20- THURSDAY -24- THANKSGIVING DAY MONDAY -21- FRIDAY -25- CITY OFFICES CLOSED TUEY zw_ 5:30 P.M. - Hospital Board Meeting at Hospital 7:30 P.M. - City Counci.l Meeting at City Hall SATURDAY -26- C AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 22, 1988 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. John Longley, First Congregational United Church of Christ 3. Consideration of Minutes - Regular Meeting of November 7, 1988 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report of October 1988 2. Library Board Minutes of November 10, 1988 3. Planning Commission Minutes of October 18, 1988 4. Nursing Home Board Minutes of October 20 and 27, 1988 (b) Snow Removal Permit 1. Rhonda Crotteau - C & C Snow Removal 5. Carl Christensen 2. Richard Smykalski 6. Richard Ewert Jr. 3. Jerry Ebert 7. Rodney Rauch 4. Ron Hansen - Hansen Gravel, Inc. (c) Christmas Tree Sales Permit - Charles E. Pulkrabek Action - Motion to order report and minutes filed and issue permits 5. Public Hearing - 8:00 P.M. (a) "Celebrate Minnesota 1990" Grant Application Proposal Action - Motion to close hearing - Motion to reject - Motion to approve grant application - Motion to waive reading and adopt Resolution 8901 6. Communications, Requests and Petitions (a) Consideration of Request for Parking Space(s) On Second Avenue for The Medicine Shoppe Action - Motion to reject - Motion to approve 7. Resolutions and Ordinances (a) Resolution No. 8895 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 1 CITY COUNCIL AGENDA - NOVEMBER 22, 1988 (b) Resolution No. 8896 - Transferring $40,000 From Liquor Store To General Fund Action - Motion to reject - Lotion to waive reading and adopt (c) Resolution No. 8897 - Transferring $22,643 From The 1980 Tax Increment Debt Service Fund To 1982 Tax Increment Debt Service Fund Action - Lotion to reject - Motion to waive reading and adopt 8. Unfinished Business None 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Installation of Four Lamp Posts In Library Square Action - Motion to reject - Motion to approve (c) Consideration of Contract for Professional Services for Home Energy Check -Up Program Audits/Commercial Check -Up Program Audits Action - Motion to reject - Motion to approve and enter into contract (d) Consideration of Parcel Seized By County for Non Payment of Real Estate Taxes Action - (e) Consideration of Awarding Bid for Purchase of Logs And Limbs Action - Notion to reject - Motion to approve and award contract (f) Consideration of Retaining Charles Bailly & Company for 1988 City Audit Action - Motion to reject - Motion to approve (g) Consideration of Request To Refund Interest Paid On Assessment Roll 229 Action - Motion to reject - Motion to approve refund (h) Consideration of Receiving Report And Calling Hearing On Improvement Project No. 89-01, Letting No. 1 (New School Watermain) Action - Motion to reject - Motion to approve and set hearing - Motion to waive readings and adopt Resolutions No. 8898 and No. 8899 2 11 CITY COUNCIL AGENDA - NOVEMBER 22, 1988 (i) Consideration of Approving Plans And Specifications And Advertising for Bids for Letting No. 20, Project No. 88-36 (Storm Water Inlet Grates) Action - Motion to reject - Motion to approve plans and specifications and advertise for bids - Motion to waive reading and adopt Resolution No. 8900 (j) Consideration of Rezoning Property In Helland's First Addition From R-3 To R-2 Requested By City Staff with Favorable Recommendation By Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading December 13, 1988 (k) Consideration of Rezoning Property On California Street In California Addition And California Second Addition From R-4 To R-2 Requested By City Staff with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading December 13, 1988 (1) Consideration of Final Plat of Country Club Estates No. 3 Requested By L & G Enterprises Of Hutchinson with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (m) Consideration of Payment for Good Neighbor Study of Burns Manor Nursing Home Action - Motion to reject - Motion to approve payment 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 3 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, NOVEMBER 7, 1988 i, The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Cards, John Mlinar, Marlin Torgerson and Pat Mikulecky, Also present: City Administrator Gary D. Piota, Director of Engineering Eugene Anderson and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend John Longley. 3. MINUTES The minutes of the regular meeting of October 25, 1988 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORT OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT OF OCTOBER 1988 2. AIRPORT COMMISSION MINUTES OF OCTOBER 31, 1988 (b) SNOW REMOVAL PERMIT i. THOMAS PRIEVE 2. GENE BETKER The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the report and minutes filed and issue the permits. Motion unanimously carried. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION WITH AIRPORT USERS ASSOCIATION - JOHN MILLER Item withdrawn from the agenda. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8882 - RESOLUTION GIVING APPROVAL TO CITY MULTI -HAZARD EMERGENCY RESPONSE PLAN (DEFERRED OCTOBER 250 1988) . The motion was made by Alderman Torgerson, seconded by Alderman Miku- lecky, to waive reading and adopt Resolution No. 8882. Motion unani- mously carried. 1 0, CITY COUNCIL MINUTES - NOVEMBER 7, 1988 Alderman Torgerson moved to approve the appointments to the Community Awareness and Emergency Response Team. Motion seconded by Alderman Mlinar and unanimously carried. (b) ORDINANCE NO. 28;88 - ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDIING SUBDIVISION 90. 20 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive second reading and adopt Ordinance No. 794. Motion unani- mously carried. (c) RESOLUTION NO. 8891 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8891. Motion unanimously carried. (d) ORDINANCE NO. 24/88 - ORDINANCE TO VACATE TWO FOOT WIDE STRIP OF MONROE STREET The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive second reading and adopt Ordinance No. 793. Motion unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF VARIANCE REQUESTED BY JAY FREEDLAND WITH FAVORABLE RECOMMENDATION OF FLANKING COMMISSION (DEFERRED OCTOBER 25, 1988) During discussion, Jay Freedland reported he would erect an eight foot chain link fence with venetian blind slats. He presented a list of materials to be stored on the site, and the Building Official will contact the MPCA. City Administrator Plotz stated the City would push in the foundation of the structure on the site after the Fire Depart- ment had burned it down for a practice drill training session. Alderman Torgerson moved to approve the variance and conditional use permit and waive readings and adopt Resolutions No. 8887 and No. 8888, with the recommendation of the staff that the sewer be capped at the main. Notion seconded by Alderman Mikulecky. Upon the recommendation of the City Attorney, Alderman Carls amended the motion to have the Building Official write a letter to the DNR, enclosing plans, drawings or sketches with the confirmation letter, stating that nothing further needed to be done as far as improvement to the area within the fenced in storage area. Alderman Torgerson seconded the amended motion and unanimously carried. Main motion carried unanimously. . The City Attorney was authorized to prepare an agreement that the City would push in the foundation and be held harmless of future liability. 0 0 CITY COUNCIL MINUTES - NOVEMBER 7, 1988 (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JAY FREEDLAND WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED OCTOBER 25, 1988) See item O -(a). (c) CONSIDERATION OF UTILITY OVERCHARGE FOR HAUKOS/BRADFORD BUILDING (DENMAR) (DEFERRED JANUARY 26, 1988) City Attorney Anderson reported that 1971 was the effective date when the water meter reading error first occurred. The proposed $15,000 set- tlement would be acceptable to all claimants, and the City would re- ceive a release of claims from all owners of said property since the building was erected. Following discussion, Alderman Torgerson moved to approve the $15,000 refund due to the overcharge from a defective water meter. Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF AUTHORIZING ADVERTISING FOR BIDS FOR CAR IMPOUNDING CONTRACT Following discussion, Alderman Torgerson moved to approve advertising and to authorize preparation of specifications. Motion seconded by Alderman Mikulecky and unanimously carried. (b) CONSIDERATION OF FARM LAND RENTAL CONTRACT WITH KENTON AND KURT KNUTSON City Administrator Plotz presented the proposal received from the Knutsons for 80 acres of farm land at $50 per acre for a three year period. Following discussion, Alderman Torgerson moved to approve and enter into contract. Motion seconded by Alderman Mlinar and unani- mously carried. (c) CONSIDERATION OF PURCHASING HANDHELD RADIOS FOR POLICE DEPARTMENT Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the purchase. Motion unanimously car- ried. (d) CONSIDERATION OF AMENDING ASSESSMENT ROLL NO. 245 FOR THIRD AVENUE NORTHWEST PROJECT (LETTING NO. 3, PROJECT N0, 88-17) The Director of Engineering requested an amendment to asessment roll No. 245 to reflect homestead credit for the Nussbaum property on Third Avenue A.W. In keeping with the project policy, the frontage assess- ment should be reduced to $20 per foot and the entire assessment de- ferred. Also, a partial payment of the assessment would be refunded. 3 CITY COUNCIL MINUTES - NOVEMBER 7, 1988 Following discussion, Alderman Carls moved to approve the amendment and to waive reading and adopt Resolution No. 8892. Motion seconded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF TEMPORARY EASEMENT TO MN/DOT FOR HIGHWAY 22 PROJECT Following discussion, Alderman Carls moved to approve the temporary easement contingent upon MN/DOT not being allowed to cut down any trees. Motion seconded by Alderman Torgerson and unanimously carried. (f) CONSIDERATION OF WATER USAGE PROBLEM AT COUNTRY CLUB TERRACE MOBILE HOME PARK Mr. W. R. Block reported on the water usage problems at the mobile home park and requested a retroactive adjustment on the sewer charges. It was the recommendation of the City Administrator to adjust the sewer charge for a credit of $8,534.98 for 1,427,000 gallons of water per quarter since the purchase date in 1987 to September 29, 1988. Also, it was recommended to extend the credit to December 31, 1988 as an in- centive to repair the leak. Lastly, the winter usage sewer charge would be based on the January/February/March meter usage readings. Following discussion, Alderman Mikulecky moved to follow the recommen- dation of the City Administrator. Motion seconded by Alderman Torger- son and unanimously carried. Mr. Block further requested that the penalty charge on his water bill be waived. The motion was made by Alderman Carls, seconded by Alder- man Torgerson, to forgive the penalty fee of $952.86. Motion unani- mously carried. (g) CONSIDERATION OF REQUEST BY SCHOOL DISTRICT NO. 423 FOR RETURN OF DEBT LEVY Following discussion, Alderman Torgerson moved to approve returning the money to the School District for debt reduction only. Motion seconded by Alderman Mlinar. The motion was amended by Alderman Carls that it be a permanent policy. Amended motion seconded by Alderman Mlinar and unanimously carried. Main motion carried unanimously. (h) CONSIDERATION OF EXTENDING COUNTY ROAD 89 GOING EAST TO HWY. 22 AND WEST TO INTERSECT SCHOOL ROAD (REQUESTED BY ALDERMAN MARLIN TORGERSON) Alderman Torgerson reported on the need for additional east/west county roads. Following discussion, Alderman Carls moved to forward the re- quest to the county. Motion seconded by Alderman Torgerson and unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR 4 CITY COUNCIL MINUTES - NOVEMBER 7, 1988 City Administrator Plotz presented a Resolution to repeal the excava- tion procedure under "Gopher State One Call." The motion was made by Alderman Carls, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8893. Motion unanimously carried. Brown's Greenhouse had submitted a late request for temporary signs on wheels for the month of December to be located at the corner of Hwy. 7 East and Michigan Street and the corner of Second Avenue S.E. and Adams Street. The motion was made by Alderman Torgerson, seconded by Alder- man Mlinar, to approve the temporary signs. Motion unanimously car- ried. Administrator Plotz commented on a discipline policy being incorporated into the city's employee handbook. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls inquired about the installation of street lighting along South Main Street where the highway project was recently completed. Inasmuch as there will be no permanent lighting until the first of Jan- uary, it was the consensus of the Council to put one light at each cor- ner in the interim. • (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about a right turn from South Grade Road onto Lynn Road. Mayor Ackland reported that as a result of a meeting with MN/Dot representatives, City staff, Mr. & Mrs. Earl Fitzloff, Mr. & Mrs. Bill Backen, and a hospital representative, an agreement was reached that Lynn Road will be opened up for a right turn. Also, next year the State Highway Department will put in a left turn lane off of Highway 15 South. Alderman Mlinar moved to send MN/DOT a positive Resolution (No. 8894) on its ability to work with the City of Hutchinson. Notion seconded by Alderman Mikulecky and unanimously carried. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on a verbal request for street lighting on Delaware Street and Highway 7 West. This item will be referred to the Utilities. (e) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Anderson reported on the Beeler property and the issue of deferred assessments. It was his recommendation to defer the assess- ments for not more than five years. Following discussion, Alderman Torgerson moved to defer the assessments for a five year period, starting in 1987. Motion seconded by Alderman 5 CITY COUNCIL MINUTES - NOVEMBER 7, 1988 0 Carls. Alderman Torgerson amended the motion to start in 1988. Amend- ed motion seconded by Alderman Carls and unanimously carried. Main mo- tion carried unanimously, (f) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland reported on a joint meeting of the City Council with the Nursing Home Board on November 14. However, he requested the time be changed to 7:30 P.M. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve and authorize payments from the appropriate funds. Motion unanimously carried. 12, ADJOURNMENT There being no further business, the meeting adjourned at 9:00 P.M. 0 • 6 af. 2436.53 30446.57 33172.00 2725.43 0.92 OCTOBER CITY OF HUTCHINSON FINANCIAL REPORT - 1988 OCTOBER REVENUE REPORT - GENERAL FUND OCT. YEAR TO ADOPTED BALANCE PERCENTAGE 4 ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 400000.00 914495.61 1345287.00 430791.39 0.68 LICENSES 3775.00 18413.95 16975.00 -1438.95 1.08 PERMITS AND FEES 3956.08 85563.47 68300.00 -17263.47 1.25 INTER -GOVERNMENT REVENUE 4873.00 773802.35 1076104.00 302301.65 0.72 CHARGES FOR SERVICES 22388.67 367184.81 480887.00 113702.19 0.76 FINES & FORFEITS 10613.52 41598.38 36800.00 -4798.38 1.13 MISCELLANEOUS REVENUE 15329.40 159706.56 337259.00 177552.44 0.47 CONTRIBUTIONS FROM OTHER FUNDS 1032.00 256445.00 426000.00 169555.00 0.60 REVENUE FOR OTHER AGENCIES 264.80 364.00 200.00 -164.00 1.82 TOTAL 462232.47 2617574.13 3787812.00 1170237.87 0.69 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 2436.53 30446.57 33172.00 2725.43 0.92 CITY ADM./CITY CLERK 10978.06 116154.72 133235.00 17080.28 0.87 ELECTIONS 1035.96 32681.32 3401.00 -29280.32 9.61 FINANCE 16210.81 170346.78 201915.00 31568.22 0.84 MOTOR VEHICLE 4790.39 55959.30 53475.00 -2484.30 1.05 ASSESSING 0.00 0.00 19700.00 19700.00 0.00 LEGAL 2500.00 30181.10 34700.00 4518.90 0.87 P NNING 2686.19 6780.14 11620.00 4839.86 0.58 Y HALL 2298.32 35988.85 40628.00 4639.15 0.89 REATION BUILDING 1574.33 30237.02 60391.00 30153.98 0.50 POLICE DEPARTMENT 62098.66 702829.92 753271.00 50441.08 0.93 FIRE DEPARTMENT -968.26 190259.87 90300.00 -99959.87 2.11 COMMUNITY SERVICE OFFICER 2536.39 24470.12 37813.00 13342.88 0.65 BUILDING INSPECTION 4939.98 51356.37 55651.00 4294.63 0.92 CIVIL DEFENSE 111.85 691.68 775.00 83.32 0.89 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 3882.27 39585.49 45587.00 6001.51 \0.87 ENGINEERING 15841.96 189915.74 187119.00 -2796.74 1.01 STREETS & ALLEYS 24858.54 274922.51 346944.00 72021.49 0.79 STREET MAINTENANCE A/C 5534.88 62437.21 85100.00 22662.79 0.73 LIBRARY 1088.94 61745.34 65255.00 3509.66 0.95 SENIOR CITIZEN CENTER 5489.02 62979.39 75066.00 12086.61 0.84 PARK/REC. ADMIN. 6617.66 80287.35 88421.00 8133.65 0.91 RECREATION 7300.49 136382.74 139087.00 2704.26 0.98 CIVIC ARENA 13584.71 98467.79 110936.00 12468.21 0.89 PARK DEPARTMENT 27818.63 365523.00 361917.00 -3606.00 1.01 CEMETERY 6901.66 40589.70 39881.00 -708.70 1.02 COMMUNITY DEVELOPMENT 2375.70 25916.74 33150.00 7233.26 0.78 DEBT SERVICE 1500.00 22000.00 45000.00 23000.00 0.49 AIRPORT 14229.50 51470.19 50325.00 -1145.19 1.02 TRANSIT 6947.43 77475.00 82088.00 4613.00 0.94 ENERGY COUNCIL 61.70 16242.76 12000.00 4242.76 1.35 S.C.D.P. COORDINATRO 1705.66 2840.89 1135.23 1705.66 2.50 LOCATED 39415.54 181097.47 489739.00 308641.53 0.37 TOTAL 298383.50 3268263.07 3788947.23 520684.16 0.86 ,� -,�( (?) 'OCTOBER CITY OF HUTCHINSON FINANCIAL REPORT - 1988 OCTOBER ENTERPRISE FUNDS REVENUE REPORT - LIQUOR FUND OCT. YEAR TO ADOPTED BALANCE PERCENTAGE • ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 34814.20 327268.52 390000.00 62731.48 0.84 WINE SALES 9792.30 108025.60 140000.00 31974.40 0.77 BEER SALES 49603.92 580222.96 596000.00 15777.04 0.97 BEER DEPOSITS -3.14 -1014.19 0.00 1014.19 MISC. SALES 2914.14 33989.46 36000.00 2010.54 INTEREST 0.00 4097.47 5600.00 1502.53 0.73 REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 CASH DISCOUNTS -80.47 -1246.92 -2400.00 -1153.08 TOTAL 97040.95 1051342.90 1165200.00 113857.10 0.90 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 10975.22 109308.87 140906.00 31597.13 0.78 SUPPLIES, REPAIR & MAINTENANCE 601.39 1763.70 4700.00 2936.30 0.38 OTHER SERVICES & CHARGES 5022.66 28068.87 36800.00 8731.13 0.76 MISCELLANEOUS 0.00 992.88 7200.00 6207.12 0.14 CAPITAL OUTLAY 0.00 0.00 13000.00 13000.00 0.00 TRANSFERS 0.00 0.00 110000.00 110000.00 0.00 COST OF SALES 72064.72 806375.85 872300.00 65924.15 0.92 OTHER 0.00 10000.00 10000.00 0.00 OCTAL 88663.99 946510.17 1194906.00 248395.83 0.79 REVENUE REPORT - WATER SEWER/FUND FEDERAL GRANTS 0.00 1897103.00 0.00 -1897103.00 0.00 WATER SALES 45032.14 451463.85 470000.00 18536.15 0.96 WATER METER SALES 0.00 15902.54 7000.00 -8902.54 2.27 REFUSE SERVICES 28216.36 331165.46 397560.00 66394.54 0.83 SEWER SERVICES 45626.01 491834.04 547000.00 55165.96 0.90 EPA SALES 39358.72 420674.99 466000.00 PENALTY CHARGES 778.97 11695.34 9000.00 -2695.34 0.00 INTEREST EARNED 17452.41 116650.30 84000.00 -32650.30 1.39 REFUNDS & REIMBURSEMENTS 371.93 4939.18 2000.00 -2939.18 0.00 OTHER 105.00 2391.59 2150.00 -241.59 1.11 TOTAL 176941.54 3743820.29 1984710.00 -1759110.29 1.89 EXPENSE REPORT - WATER SEWER/FUND REFUSE 33947.10 333352.80 393588.00 60235.20 0.85 WATER 41316.40 716810.54 1069162.00 352351.46 0.67 EWER 244486.78 874126.75 1192935.00 318808.25 0.73 :STE TREATMENT PLANT CONSTRUCT. 45186.00 4615014.26 0.00 -4615014.26 TOTAL 364936.28 6539304.35 2655685.00 -33883619.35 2.46 November 10. 19U Minutes of the November 10. 1988 Library Board meeting The Library board met on November, 19U. at 5B0 p.m. in the library meeting room with the following members present: Debbie Barr, Mike Carls, nda w �Sseadse� Lia. Roxanne Wigen, Mary Henke, Lorenz Ladd, Ralph Bergstrom, Bill Scherer. Guest jay Beytien, representative from the Hutchinson Downtown Business Association, presented a petition for funding for the cost of refinishing, rewiring and replacing the old fashioned light poles in the Library square. Approximate cost of globes $347.00 each 14- $1388.00 Misceltaenous costs approx. $812.00 Total 2200,00 Larry Ladd requested a listing of the Library Fund and budget shoved a balance in undesignated fund of $22186.15. Motion made by Larry Ladd and seconded that we approve the expediture but not to exceed the amount of $2200.00. MOTION CARRIED Balance of the undesignated funds would be $19986.15 Mary Henke, librarian requested approval from the board to investigate the possibility of starting a 'Friends of the library' group. Some of the area that this group would cover would be helping at Art shows, book delivery to shut ins, information to non users, fund raising, book fairs, author receptions, workshops. legislative advocacy etc. Mary would act as facilitator but would not be involved In the group as a member or chairman. Consensus was that Mary should start procedures and inquiries Into the possibility of a'Friends of the Library' group. Motion was made and seconded that the meeting be adjourned. Motion carried. Dolores Brunner Secretary MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 18, 1988 0 1. CALL TO ORDER The meeting was called to order by Chairman Tom Lyke at 7:30 p.m, with the following members present: Roland Ebent, Clinton Gruett, Marlin Torgerson, Bill Craig and Chairman Lyke. Members absent: Larry Romo and Bruce Drahos. Also present: Building Official Jim Marka. 2. MINUTES Mr. Criag make a motion to approve the amnended minutes of the regular meeting dated Tuesday, September 20, 1988. Seconded by Mr. Torgerson the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONTINUATION OF CONDITIONAL USE PERMIT REQUESTED BY CARLIE KARG Chairman Lyke opened the hearing at 7:31 p.m. with the reading of publication #3932 as published in the Hutchinson Leader on Thursday, October 6, 1988. The request is for the purpose o onsidering a conditional use permit to allow the owner to construct a 50' x 100' storage building on property located on the corner of 2nd Ave. S.E. and Huron St. Some discussion followed on the doors to alley. Mr. Torgerson moved to close the hearing, seconded by Mr. Craig the hearing closed at 7:33 p.m. Mr. Torgerson made a motion to recommend approval to City Council, seconded by Mr. Craig the motion carried unanimously. (b) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON SCHOOL DISTRICT 423 Chairman Lyke opened the hearing at 7:33 p.m. with the reading of publication #3924 as published in the Hutchinson Leader on Thursday, October 6, 1988. The request is for the purpose of considering a conditional use permit to allow the school district to construct a school building and related school improvements located on South Grade Road. Mr. Glen Matejka, Superintendent of Schools, presented a site plan of the proposed school and play area. He also presented a floor plan and commented on the ingress and egress onto South Grade Rd. Discussion followed on future expansion being designed for another grade level. Mr. Ebent moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 7:40 p.m. Mr. Ebent made a motion the recommend approval to City Council. Seconded by Mr. Torgerson the motion carried unanimously. (c) CONSIDERATION OF A VARIANCE REQUESTED BY JAY FREEDLAND, HUTCH IRON AND METAL Chairman Lyke opened the hearing at 7:40 p.m. with the reading of publication #3925 as published in the Hutchinson Leader on Thursday, I W—U , (-) HUTCHINSON PLANNING COMMISSION MINUTES 10/18/88 ' October 61 1988. The request is for the purpose of considering a variance to allow the owner to provide a 200' setback abutting an R-3 District located at 4 Monroe St. Mr. Jay Freedland, Hutch Iron and Metal, commented on the condition of the property at 4 Monroe and his proposal. He also commented on his present property and the proposals for that property. Mr. Freedland then addressed the staff recommendations of October 5, 1988 as follows: 1. talked to Mr. Skip Wright of the DNR and a letter will be sent by him this week 2. stated he would present a written list of materials to be stored. 3. he is proposing a 1x6 board painted fence 4. explained that he leases the RR property for Hutch Iron and Metal so can not fence that property and will use the triangle for the operation of the salvage yard. He noted that the cleaning up of the present property will take place when the additional property is acquired. 5. stated that any building would be flood -proof and possibly a pole building. Building Official Jim Marka commented on the fence and concerns with using a wood fence suggesting a chainlink fence with visual screen for covering. Discussion followed of the chain link fence having less maintenance and more stability. Mr. Torgerson commented on his concerns with a scrap iron business in downtown Hutchinson but sited the unique situation of the usability of the property. Discussion followed on the hardship of the property. Mr. Craig moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 8:08 p.m. Mr. Craig made a motion to recommend approval to City Council subject to the fence being chain link with a visual screen, that the area comply with DNR requirements and the present leased site be cleaned up as a result of the additional space. Seconded by Mr. Ebent the motion carried unanimously. (d) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY JAY FREEDLAND, HUTCH IRON AND METAL Chairman Lyke opened the hearing at 8:08 p.m, with the reading of publication #3926 as published in the Hutchinson Leader on Thursday, October 6, 1988. The request is for t e -purpose of considering a conditional use permit to allow the owner to construct a fenced in metal storage area located at 4 Monroe St. Mr. Torgerson moved to close the hearing, seconded by Mr. Craig the hearing closed at 8:09 p.m. Mr. Craig made a motion to recommend approval to City Council. Seconded by Mr. Gruett the motion carried unanimously. (e) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY RANDY ANDERSON, KIDS INC. FOR A DAYCARE ON BLUFF ST. E HUTCHINSON PLANNING COMMISSION MINUTES 10/18/88 Chairman Lyke opened the hearing at 8:09 p.m. with the reading of publication #3927 as published in the Hutchinson Leader on Thursday, . October 6, 1988. The request is for t e p� urpose FF—considering a conditional use permit to allow the owner to construct a Child Care Center on property located at 566 Bluff St. Mr. Randy Anderson, Kids Inc., Litchfield, MN., commented on his study of the need for Child Care in Hutchinson. He stated this would be a convenient location and that a residential area is a good place to have a Child Care Center. He then presented the revised site plan and stated the hours would be from 6:00 a.m. to midnight and they would be licensed for 62 children. Mr. Anderson addressed the traffic problems already on Bluff St. and the ingress and egress unto the property. He explained licensing procedures being very strict with respect to a Child Care Center. The property at the present time has an abandoned house on it which does not meet setbacks and the Anderson's propose to take out the existing house and sheds but leave the trees. He stated any noise would be controlled with adult supervision. There will also be a 79' x 80' fenced in backyard. Discussion followed on the drop off and pickup situation and willingness to work with neighbors and city. Laurie Hulkonen, 555 Bluff, neighboring property owner, stated concern with traffic on Bluff being a nuisance and safety hazard. She voiced concern for her children's safety walking to and from Our Saviors School. Olga Kern, 534 Bluff, longtime resident and neighboring property owner, expressed concern with traffic and noise level, she also presented a petition of objection to the proposal. Mr. Anderson responded to traffic problems and understands the concerns. Mary Anderson, Kids Inc., stated traffic is already a problem on Bluff and understands safety concerns. She commented on her concerns for the children of Hutchinson and daycare provisions. Kids Inc. is interested in a residential homelike atmosphere. Mr. Ebent commented on the continuing traffic problem on Bluff St. and that daycare facilities are permitted in an R-2 district. Mr. Anderson stated that the building would be of wood and look like and designed like a duplex which could be sold as a duplex if the need would arise. Mr. Ebent moved to close the hearing, seconded by Mr. Gruett the hearing closed at 8:48 p.m. Mr. Ebent made a motion to recommend approval to City Council. Seconded by Mr. Craig the motion carried with Chairman Lyke voting nay. (f) CONSIDERATION OF REZONING FROM R-3 TO C-2 PROPERTY ALONG HWY 7 WEST. (SABINA HOERNER ESTATE) 3 HUTCHINSON PLANNING COMMISSION MINUTES 10/18/88 Chairman Lyke opened the hearing at 8:48 p.m. with the reading of publication #3928 as published in the Hutchinson Leader on Thursday, October 6, 1988. the request is for t ee p� of —considering rezoning property located at 51, 71, 81 and 97 - 4th Ave. NW from R-2 (Multiple family residence) to C-2 Commercial district) for the purposed of permitted use in C-2 district. Atty. Bill Haas, representing the Hoerner Estate and Atty. Roger Gil lmer, commented that there is presently no site plan for the area and explained the practical 1 ity of commercial zoning. Discussion followed on the character of the property along the Hwy. There was discussion on the arguments both ways and the necessity of continuing the hearing until the Comprehensive Plan is completed. Mr. Torgerson moved to continue the hearing until completion of the Comprehensive Plan, seconded by Mr. Gruett the motion carried unanimously. (g) CONSIDERATION OF CONDITIONAL USE PERMIT/PUD PLAT FOR "COUNTRY CLUB ESTATES NO. 3" REQUESTED BY L & G ENTERPRISES Chairman Lyke opened the hearing at 9:00 p.m. with the reading of publication #3929 as published in the Hutchinson Leader on Thursday, October 18, 1988. The request is for a conditional use permit to allow the owner to develop the final P.U.D. plat of Tract D, to be known as "Country Club Estates No. 3" located on School Road N. Mr. Larry Fraser, L&G Enterprises, commented on the continuation of the project already begun in phase I and II. This would be phase III. They would continue with the same type of structure as in Country Club Estates 1 and 2. Building Official Jim Marka commented on the history of the project. Discussion followed on the ingress and egress as in the present project. There was discussion on the parkland contribution and Mr. Marka explained the new contribution schedule would be used. He also stated that negotiations with Mr. Wm Hel land were in process for some parkland on the south side of School Rd. Mr. Torgerson moved to close the hearing, seconded by Mr. Craig the hearing closed at 9:12 p.m. Mr. Torgerson made a motion to recommend approval to City Council subject to City Staff recommendations of October 5, 1988. Seconded by Mr. Craig the motion carried unanimously. (h) CONSIDERATION OF AMMENDMENT TO ZONING OPROINANCE REQUESTED BY CITY STAFF Chairman Lyke opened the hearing at 9:14 p.m. with the reading of publication #3930 as published in the Hutchinson Leader on Thursday, October 6, 1988. The request is by city sato ammend Section 10.05 of Zoning Ordinance #464. 0 Mr. Torgerson moved to continue the hearing to the November meeting, HUTCHINSON PLANNING COMMISSION MINUTES 10/18/88 seconded by Mr. Ebent the motion carried unanimously.- 0 nanimously. 0 4. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR EXTENTION OF CONDITIONAL USE PERMIT AND VARIANCE SUBMITTED BY EVERETT HANTGE Mr. Torgerson made a motion to grant a 6 month extention for both the conditional use permit and the variance, seconded by Mr. Ebent the motion carried unanimously. (b) CONSIDERATION OF SKETCH PLANN SUBMITTED BY DICK MCCLURE (2 MILE RADIUS) Mr. Dick McClure commented on the land and zoning. He stated that the county would submit plans to the DNR, MN DOT, etc. Mr. Torgerson moved to recommend approval with no objection to City Council, seconded by Mr. Craig the motion carried unanimously. 5. OLD BUSINESS (a) BRW UPDATE Discussion followed on the land use recommendations by Mr. Weber of . BRW. (b) REPORT ON BURGER KING SITE BY CITY ATTORNEY BARRY ANDERSON Building Official Marka commented on communications with Atty. Anderson and that Mr. Hornick requested application for a fence permit. 6. OTHER BUSINESS (a) WAREHOUSES ON JOHN MILLER PROPERTY Building Official Marka commented on Mr. Miller's request for a building permit to build the third warehouse on the Casa Addition property. (b) DOWNZONING REQUESTS BY CITY STAFF Mr. Marka commented on the possibility of 2 downzoning requests by the city as follows: R-3 to R-2 in Helland's Addition and R-5 to R-2 Midwest Trailer Court. (c) CONSTRUCTION NEAR THE FLOOD TABLE AT LEWIS AVE. Mr. Marka brought up for discussion the problem of the flood table on a lot at Lewis Ave, which presents building problems on the lot. After discussion he was instructed to issue the building permit to Richard Larson. • 7. ADJOURMENT There being no further business the meeting was adjourned at 9:30 p.m. I BURNS MANOR MUNICIPAL NURSING HOME Minutes - October - 1988 The Board of Director for Burns Manor Municipal Nursing Home met Thursday, October 20, 1988 at 5:30 p.m. in the Basement Meeting Area. President Larry Graf presiding. Members present: Larry Graf Pat Mikulecky Gloria Dansereau Kay Peterson Marge Putney Mavis Geier Members absent: Ancher Nelsen Jim Mills Press: Jane Hodgins - Hutchinson Leader Eloi Hamre - KDUZ Burns Manor board meeting was called to order by President Larry Graf. APPROVAL OF MINUTES A motion was made by Pat Mikulecky and seconded by Kay Peterson to approve the minutes of September 22, 1988 and October 6, 1988. All in favor. Motion carried. APPROVAL OF BILLS A motion was made by Gloria Dansereau and seconded by Marge Putney to approve the bills in the amount of $49,330.15. All in favor. Motion carried. FINANCIAL REPORT David Jensen, Financial advisor, gave the financial report for the month. President Larry Graf expressed his and the boards appreciation for a job well done. Mr. Jensen's resignation is effective November 1, 1988. OLD BUSINESS A. Kitchen cupboards: Work is progressing. The counter tops have not been received by the contractor. MEMORIAL COMMITTEE Mavis Geier reported on the first annual meeting of the Memorial committee. The present officers were re-elected: Bob Stearns, president; Eldred Miller, vice-president; and Carol Haukos, secretary. The committee members reappointed are: Homer Peterson, Everett Hantge and Ron McGraw. Other members are Ralph !, Bergstrom, Elaine Black, Margaret Knutson, Stemple Johnson and Burns Manor Board liaison, Ancher Nelsen. October Minutes Page 2 GOOD NEIGHBOR The final report of Good Neighbor is not available for this meeting. The report will be mailed to the members of the board when it is available. October 27, 1988, at 5:30 p.m., Good Neighbor will meet with the board and the memorial committee to discuss the report. Good Neighbor will hold a press conference at 4:00 p.m., October 27,1988. SOCIAL SERVICE Four people will be interviewed for the social service position, October 21, 1988. NEW BUSINESS -1 A. Policies approved by the Professional Care Committee: The Professional care committee met September 29, 1988 and approved; Medication Stop Orders Renew Orders for Medication and Treatment Flow sheets to be used in resident charts: Prn medication record. Care plan - persons or department that is responsible for the approach of problems or need. B. Influenza Immunization: A motion was made by Marge Putney and seconded by Kay Peterson to offer free immunization for Burns Manor employees if they wish to be immunized. Cost is approximately $2.00 per employee. All in favor. Motion carried. C. Patient Satisfaction Forms: Patient satisfaction forms were mailed. No comments. A motion was made to adjourn by Kay Peterson and seconded by Gloria Dansereau. All in favor. Motion carried. There being no further business, President Larry Graf adjourned the meeting. The Burns Manor Board of Directors will meet Tuesday, November 22, 1988 at 5:30 p.m. in the Chapel. ATTEST: Larry Graf, President 0 �i u Respectfully submitted: 0 MavisJ. Geier, ecretary BURNS MANOR MUNICIPAL NURSING HOME Minutes - October - 1988 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, October 27, 1988 at 5:30 p.m. in the Basement Meeting Area. President Larry Graf presiding. Members present: Larry Graf Pat Mikulecky Marge Putney Kay Peterson Ancher Nelsen Mavis Geier Members absent: Gloria Dansereau Jim Mills Guests: MEMORIAL COMMITTEE: Bob Stearns Eldred Miller Ron McGraw Homer Peterson Elaine Black Everett Hantge Ancher Nelsen Margaret Knutson Stemple Johnson Absent: Carol Haukos Ralph Bergstrom William J. Hargis - Good Neighbor Joan Bangasser - Good Neighbor Press: Jane Hodgins - Hutchinson Leader Burns Manor board meeting was called to order by President Larry Graf. William J. Hargis, Good Neighbor's President and Joan Bangasser, Good Neighbor's District Manager presented The Executive Summary of Good Neighbor's Report on Burns Manor. DISCUSSION November 14, 1988 Meeting: Good Neighbor representatives, the City Council and Burns Manor Board of Directors will meet November 14, 1988 at 5:30 p.m. at Burns Manor to review and discuss the report of Good Neighbor. November 22, 1988 - Burns Manor Board of Directors regular meeting is November 22, 1988. A motion was made by Ancher Nelsen and seconded by Kay Peterson to move to accept the future dates of meetings as suggested by the chairman. We thank Good Neighbor for the excellent report and it will be discussed with the council and board for a future determination. All in favor. Motion carried. A motion was made by Kay Peterson and seconded by Marge Putney to approve the reappointment by the Memorial Foundation Committee M ,�/-a,M October Minutes Page 2 of Homer Peterson, Everett Hantge, and Ron McGraw. All in favor. Motion Carried. A motion was made to adjourn by Kay Peterson and seconded by Pat Mikulecky. All in favor. Motion carried. There being no further business, President Larry Graf adjourned the meeting. The Burns Manor Board of Directors will meet Tuesday, November 22, 1988 at 5:30 p.m. in the Chapel. Respectfully submitted; Mavis J Geier,A secretary ATTEST: Larry Graf, President r1 LJ LJ 0 .• .rllaaua .. r. _ 1 I �... I... n. APPLICATION FOR_sNowgEF'gK& __PERMIT Tothe ...........q IT Y.. COONCIL....... _........ _... ......... ...... ._......... ......... ............. ....... ..___..... ............ ... .............._._ ofthe ............. CITY ....... ........................... _........ ....._.of ........... HUTCHINS.ON............... _................... _................................. In the County of ............. MC LEOD .. ..............._, State of Minnesota: The undereigned owner whom address le N, NJt�Y ..6�rw✓C.%—. ,.1:. ....IS.. 6ll�f-...... .AcGl ........... ._ . ............._.hereby applies for a permit to „PLOW_ AND ._...... RLFIOVE_.SNOW WITH upon that certain tract of land described as fallow,: Lot _.._.. __....._.; Block _.. _.; plat or addition __. ..___._. _...__.... __......; address_..._.._.. .... ... ....... _......_...._ _... _ ; which is of the following size and area; width ___ .......... feet; length. __._....... .._.. feet; area _WITHIN THE.. CITY__ LIMITS_.. ......... _.._......... ..... ............ . ......_....... __..._; and hereby agrees that, in case such permit is fronted, that all work which shall be done and all materials which shall be used shall comply with the plane and epeeifioatione therefor herewith submitted and with all the ordinanoee of mid .......... .CITY ...OF..HUTCHINS.ON.......................................... -................ ................ ......... .._._.._.. applieable thereto. Applicant furtheray fees or assessments at the time and in the amounts speaifeed as follows �q\; t) _.. SIDD._..... w _. �m ►�O -v + ISPLICSTION FO son taiocal PEUUT To the CITY COUNCIL of the. CITy- .__... ....__...... .of... HUTCH INSON �P31-h .. ..._ .. .....__...... ...... ....._. .._. _..... in ^ C"ou my o?yT ...___. MC LEDD.._ State of 1 ir.reso a �`4ry �� m TLe and<rei ned owner whose address ie. ice ... ,..__.....° -?Al / Q �q r,W -E_ _ _ .. _ .... r ....... - hereby apples fo a Perm it to FE?f01E 5.'vON' NITH -. �,/! -_ . uFon that certain tract of land described as follows: Lot- .... ....... . . ... .. .. ; Block ....... ..... ...... ........___.. Flat or addition __... . _.._...... ...... ........ .... ....__.._.; eddreae.... _.._ which is of the follouting size and area; width..........._ __...__... Jett; length feet; area NITHIN THE CITY LIMITS and hereby agrees that, in case such Permit is frantcd, that all u.ork which shall be done and all rao' riaZa which shall be used shall comply with the plane and 6pecifi0ati0ns tiurefor herewith submitted and with all the ardinarues o/ mid.....__LITYOF HUTCHINSON aP➢ uabte thereto,_..........._......_............ ___..._..............__ -----_- -. APPZ"nt further agrees to Pay (us or assessments at the time and in the amounts specified as follows: $1.00 ner To the..... -CITY COUNCIL .. . .............. . ... - ...... ........ .. . ... ... . .... of the .......... CM ......... . ...... ............. .. ....... zl/—HYTWSSON I -11C..LfQD .............. _., .. . _ . 'State0fMinn"014: r)�z U I der8ijewd owner whoseelll beaddre 7-3 P I (e F-L.E.-MOVE SNOW WITH applies for a permit Upon 0241 certain trace of v ir ...... ... ... land described as follows: Lot.._...__......__..,_ ....... Block- .... ..... plat or addition .... . ; add,e,,- which is of the following size and area; uidth, feet; length feet; area . W1111IN THE CITY LIMITS .... ............ ...... ... ...... .... .. and hereby agrees f7tat, in case such Pernif is granted that all work- which 'hall le do" and all m-1s"all' which lhal�' to used shall comply With the plana and specifications therefor herewith submitted and with all the c,dinancu of said ... QTY OF HUTCHINSON applicable thereto. ................. .. ... . - .... I-- ................. ........ . ..... . ..... ..... * ITPUcant further agrees to pay fees Or alls"&ments at the time and in the amounts specified a; follow'! $1.00 ,�)-) � APPLICATION FOR-JMV.-MIL&L ... PERMIT P 0 7t To the 9TY_q.0..U.NC..,1.L ............. ........................ . . ................... . . .. ...... Are.0 zeo ofthe.. -CITY-- ...................................... . ..... .. . ................... . .... . .............. ...... thsd6&tyq *t� MCLEOD . . ....... State of Minnesota: 0 2 6l%0� The undersigned owner whose address is_....... C ............ rc .......... "Iq ........... zj/,(applies for a permit to PLOW AND........... ... AMVE SNOW WITH ................... /* . . ....'Cr. ....... ..... . . . .. ....... ....... upon that certain tract of land described as follows: Lot ...... ..... .. ............ -.; Blook.- .... .................. .... plator addition_....... ........... ... .. ... ...... ........... ..... . ... address ............................ -- .............. ................ .. - which is of the following size and area; width --fect;Iength feet; area WITHIN THE -CITY -LIMITS -- ....................... . ..... . ... ...... ..... ........ and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plane and speoijbcaticoul therefor herewith submitted and with all the ordinalwas of said CITY OF ... HUTWINSPIN ........................... ......... .......................... applicable thereto. .4pplicang further airvesit to pay fees or assausenionte at the time and In the amounts specified as follows; .............. ...... ................... .... . ............ ....... 0 . 9 9 0 0 I To as APPLICATION FOR -JiM.AMY& ... PERMIT L plat or addition .. ......... . address_.__.......... . which to of the following else and area; width /set; length feet; • area._WITHIN THE. CITY.11MITS....,......... ......................... ....... ........ .... ............ .. ; and hereby agrees that, in case such permits granted, that all work which shall be do" and all materials which shall be used shall comply with the plana and specifications therefor herewith submitted and with all the ordinanots of said . ........ .CJTY OF HU.I.EHIN.5.014 .................. .. ..... ....... . .......... ................. .. applicable thereto. 4ppUeant further agrees to pay fees or ate"ement, at the time and in the amounts specified as follows: ........... .......... ........... ........................... .... - ............ ouolwl uiu rA-w in.."luAl APPLICATION FOR-NOWn!M.nL --- PERMIT To the .......... CITY COUNC IL .......... -.1- .... .................. .............. . .. ..... .. .... ..... ............. ..... .......... .. .. of the ....... . . . CITY ..... . ................. of .... ...... HUNHAN5QU ....... . ........... ......... --- ............. - ...... in the 6ounly of . . ..... . ........... . , State of Minnesota: The undersigned owner whose address is ..... 1-l"t . ....... ................_..............hereby applies for a permit to 49W. -AND. REMOVE SNOW..WITH � I - .. ......... - .......... - .................... " ................................. - upon that certain tract of land described as follows: Lot ......... .; Block . .. ....... plat or addition..._ ..... . .......... address ......... .... _ ..... ......... - . ... .. which is of the following Azo and area; width....-., __.........feet; length .. . ....... - feet; area WITHIN THE -CITY -LIMITS... ............ .............................. ....... ... ........................... . ............... -; and hereby agrees, that, in case such permit to granted, that all work which shall be done and all materials which shall be used shall comply with, the plans and specifications therefor herewith submitted and with all the ordinance; of said CITY O.F.-RUTICHINSON ........................... . ....................... ........ .......... applicable thereto. Nr. sef—yY6Yu Ire 1'u�lr. CuvY Rra YlarnA•Y Ca. YIweNN�r� APPLICATION FOR -snow_ UMa L PERMIT NOV 1988 To ths...._..._C.I7Y,_COUNCIL._............ _.......... _........... ................ . m da1 the .............. CITY ....._......... ........__...... __............... of ........... .HUTC.HLN.SUH........... _... _...................................... _..............5 Caunt� '1FDE62 ' NCLEOD ... . .................. State o/ Minnesota; The undersigned owner whose address u . ....V.l..... ,5� ... . _.....hereby applies for a permit fa PLOW AND _... upon that certain tract of land described as fallaws: Lot _.__........__.._..._...._.......... .; Block ......_._.... .... ........._..._..._..; plat or addition.... ... ......... .._.. .. ............ ._.......... ; address .... ...._. _. which is of the following size and area; width ... ...___.. ... ............. ...feet; length ........ __......... __... feet; area__WITHIN..THE._CITY.,.LIMITS .................... .............................. .............. .............. .................... ............ ....... ........ _.........._.......__.._.. __._; and hereby agrees that, in case such permit is granted, that all work which shall be doze and all materials which shall be used shall comply with the plane and tpecifteations, therefor herewith submitted and with all the ordinances of said ._......-MY ... OF...HUTLHINS.UN........................... ...................... ........................... ..... ......__._._... applicable thereto. Applicant further agrees, to pay fees or asscesments at the time and In the amounts specified as follows: t y i }i'"r: � � id'r•lt �` � aka' � y.Y �5 � _ . r �..� �; �.`t y�,• f �,.I #` T '':y �rM Y T 1 ,'.�, A T t �.. j•c > > _ c .• ., yr 2 Y'{rS �F -4 —ca�66�L{�%'r L'�9. Q+ .x>• t,: X. �' .� .re A -!{�i 4 -: .r j - � � ... �i fk � !cr Be sure to give address or lot and block numbers C DATE N n �' 0 d RECEIVED OF— U ` c 2 In(Fu y (Part) Payment of _ ''Cf' _ h N c 0 r� O c L " t. +'�3"y��Y� ,.Mr i � V a kpr � RECEIPT n City Of Hutchinson By C N9 574.27 .ii.� �.'x n �' alit h t x✓ > ''Cf' _ h N ft �.t 'f ♦ fy, � l t. +'�3"y��Y� ,.Mr t l4 , i � V a kpr � RECEIPT n City Of Hutchinson By C N9 574.27 5��•DO J � �Y ilc i ♦ .ii.� �.'x n �' alit h t x✓ > ''Cf' _ h N ft �.t 'f ♦ fy, � l t. +'�3"y��Y� ,.Mr t b b 5��•DO J � �Y ilc i ♦ M PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, NOVEMBER 8, 1988 PUBLICATION NO. 3944 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that a public hearing will be held on Tuesday, November 22, 1988 at the hour of 8:00 P.M. in the Council Chambers of City Hall for the purpose of considering the proposal of the "Celebrate Minnesota 1990" grant application which may include: - a bikeway/walkway connecting the Tartan Park/Bass Pond areas along the Luce Line Trail west to the School Road bridge - boulevard tree plantings from Linden Avenue to Century Avenue on Highway 15 South - a natural interpretive area with a wood chip walkway and plant identification located in Miller's Woods The hearing will be held by the City Council of the City of Hutchinson. At such hearing all persons interested may be heard. "y D. lUotz City Administrator 0 CELEBRATE 1990 GRANT APPLICATION RESOLUTION NO. 8901 AUTHORIZING APPLICATION, PRIMARY CONTACT PERSON, BUDGET AND EXECUTION OF ALL APPROPRIATE DOCUMENTS Applications must adopt and submit the following resolution. This resolution must be adopted prior to and submitted with the application. Applicants without completed and signed resolutions will not be considered. Be it resolved that —City_of Hutchinson _ act as sponsoring (applicant) unit for the project indentified as ---------------------------------------- to be conducted during the period Acri1�1989 ___ through __O2t2ber,1989 _ (duration dates) Be it further resolved that the amount of the grant request is in addition to the amount originally budgeted for the project, and be it further resolved that upon awarding of the grant by the State of Minnesota, the city does hereby approve the budget and agenda items as attached to this proposal and authorize the City Administrator and Mayor to execute all appropriate documents. __Bruce Ericson _____________ is hereby authorized to apply to the Minnesota (Name of Primary Contact Person) Department of Trade and Economic Development for funding of this project on behalf of City Of Hutchinson_________________ (Applicant) I certify that the above resolution was adopted by the __City-g2g cil (City Council, etc.) of- City of_Hutchinson- on -__ 11_22_88____. ------------ (Applicant) (date) SIGNED: (signature) _ Mayor, City of Hutchinson (title) (date) WITNESSED: ------------------------------------ (signature) City Administrator________________ (title) (date) WIN PROJECT NARATIVE Hutchinson's Celebrate 1990 improvement project consists of four phases all of which are dedicated to the beautification of the community. The four phases are described as follows: 1. Hutchinson is a community of approximately 9,200 residents located in McLeod County in Central, South Central Minnesota. For six years, Hutchinson has been designated as a Tree City U.S.A. community. Hutchinson feels the planting of our entrance way into Highway 15 south is a fitting and permanent addition to Hutchinson. The goal of the project is to beautify and highlight the landscape adjacent to Highway 15 South in the extreme southern boundary of our town. Work will consist, of designing and coordinating an acceptable plan approved by the Minnesota Department of Transportation. Civic groups such as the Hutchinson Kiwanis have taken an interest in supporting the beautification project by financial as well as volunteer services. Selection and purchasing of the trees will be done by city crews while planting and maintenance will be done by using a joint effort between city equipment and volunteer and city crews. 2. Hutchinson is on the western portion of the Luce Line Trail. The Department of Natural Resources would like to see the Luce Line Trail developed through Hutchinson and take a route as close to the Crow River as possible. The proposed route will accomplish this and provide the base necessary for a bituminous surface to be installed at a later date. This walkway/bikeway would connect eight park areas along the Crow River and provide a year around recreational trail for the community. The coordination of this trail with the D.N.R. will enable the Luce Line Trail to be continued through the community in the future. 3. The proposed Nature Interpretive center will be located in Millers Woods, which is a dedicated park (24 acres) with protective covenents which require the park to remain a "natural" area into eternity. This nature trail will prove to be educational as well as providing an excellent area for recreational nature walks. Here a 3,000' wood chip trail will travel throughout the park. Along this trail trees, plants, flowers, etc. will be identified. Users will be able to view different species of plants and trees and learn more about thier ideal growing conditions and history. Informational signs will be placed at both entrances and sitting benches along the trail which runs approximately 2/3 of a mile. The Nature Trail will also be promoted by a sign at the Memorial Tree Park located at the School Road Bridge and direct, users to the Millers Woods nature area. It should be noted that the McLeod County Historial Center is located halfway between the Memorial Tree Park and Millers Woods. 4. In order to improve access to both the walkway/bikeway and the nature area, a sidewalk will be installed on the east side of School Road from the Memorial Tree Park to the main entrance of Millers Woods. Along the sidewalk twenty four boulevard trees will be planted according to Hutchinsons tree planting policy. Hutchinson has been named a Tree City U.S.A. City for seven years and the celebration for 1990 will be a tribute to nature and the beauty it provides the community. 0 0 0 TREE PLANTING City Labor Purchased Volunteer or Equip. or Contracted Labor Purchase Trees for Main Street (161 § $50 each) Plant Trees along Main Street Backhoe (24 hrs. § $40/hr.) Tractor w/loader (24 hrs. § $35/hr.) 3 men 24 hrs. § $11/hr. (operators) 4 men 32 hrs. § $5/hr. (vol. labor for planting) Black Dirt (80.5 yds.) single axle dump truck § $30/hr.-6 hrs loader § $60/hr.-6 hrs. 1 man 6 hrs. § $11/hr. Water Trees (all trees) Water truck (40 hrs. § $40/hr.) 1 man 40 hrs. § $11/hr. 1 man 40 hrs. § $5/hr. Purchase trees for pedestrian access (School Road) route from Memorial Tree Park to Millers Woods (24 § $25 each) Plant Trees along School Road Black Dirt Loader 1 hr. § $60/hr. Single axle dump truck $30/hr.-2 hrs. 1 man 2 hrs. § $11/hr. 4 men 8 hours § $5/hr. (smaller trees can be planted by hand) Total $15,030 960 840 792 180 360 66 1,600 440 8,050 60 60 22 i eU 160 5,238 8,792 1,000 NATURE TRAIL 11 City Labor Purchased Volunteer or Equip. or Contracted Labor Purchase Wood Chips 3,000' wood chip trail (115 yds. § $7.50/yd.) 862.50 Delivery 120.00 Cut and Prepare Trail Bobcat (40 yrs. § $25/hr.) 1,000 8 men 40 hrs. § $5/hr. 1,200 2 men 40 hrs. § $11/hr. 880 Install Group Planting Plant materials (4 areas) 2,000.00 40 men (4 groups of 10) 8 hrs. § $5/hr. (service organization) 1,600 Purchase benches (6§ 250) 1,500.00 Assemble and Stain Benches 4 men 6 hrs. § $5/hr. 120 Stain 20.00 Install Benches 2 men 12 hrs. § $11/hr. 264 Concrete (3 yds. § $50/yd.) 150.00 Purchase Signs (2 § 500) 1,000.00 Install Signs 2 men 4 hrs. § $11/hr. 88 Landscape Signs 4 men 16 hrs. § $5/hr. 320 Plants/shrubs, etc. 350.00 Purchase I.D. Tags 1,000.00 Label Plants and Trees with I.D. Tags 4 men 40 hrs. § $5/hr. 600 2 men 40 bra. § $11/hr. 880 0 0 0 NATURE TRAIL Page two Water Plants and Trees Water truck (40 hrs. § §35/hr.) 1 man 40 hrs. § $11/hr. 1 man 40 hrs. § $5/hr. Print Brochure City Labor or Equip. 1,400 440 Sub Totals $4,952 Total $18,994.50 Pedestrian Access Sidewalk from Memorial Tree Park to Millers Woods Nature Area Grand Total $37,994.50 Purchased or Contracted $7,002.50 19,000.00 Volunteer Labor 200 3,000 $7,040 WALKWAY/BIKEWAY Excavation (11,200') Loader 60 hrs. § $60/hr. Tandum 60 hrs. § $40/hr. 1 man 60 hrs. § $11/hr. 1 man 40 hrs. § $11/hr. Crush Class 5 gravel Install Class 5 gravel on walkway/bikeway City Labor Purchased Volunteer or Equip. or Contracted Labor 3,600 2,400 660 440 Loader 80 hrs. § $60/hr. 7,200 Tandum 80 hrs. § $40/hr 3,200 Single axle dump truck 80 hrs. § $30/hr. 2,400 Single axle dump truck 80 hrs. § $30/hr. 2,400 4 men 80 hrs. § $11/hr. 3,520 Grade and prepare walkway/bikeway 0 Grader (24 hrs. § $50/hr.) 1,200 Loader (24 hrs. § $60/hr.) 1,440 Tractor (16 hrs. § $20/hr.) 440 Roller (16 hrs. § $15/hr.) 240 2 men 24 hrs. § $11/hr. 528 1 man 16 hrs. § $11/hr. 176 4 men 40 hrs. § $5/hr. 600 Purchase signs 2 signs § $200 ea. 400 1 sign § 500 500 Install signs 2 men 6 hrs. $11/hr. 132 Concrete (2 yds. § $50 yd.) 100 Black dirt Loader 2 hrs. $60/hr. 120 Single axle dump truck 2 hrs. § $30/hr. 60 1 man 2 hrs. § $11/hr. 22 Landscape Signs Plant materials 150 4 men 24 hrs. § $5/hr. 480 Purchase Benches 10 § 250 ea. 2,500 • WALKWAY/BIKEWAY . Page two Assemble and Stain Benches Stain 4 men 10 hrs. § $5/hr. Install Benches City Labor Purchased Volunteer or Equip. or Contracted Labor 40 Concrete (5 yds. § $50/yd.) 250 2 men 20 hrs. § $11/hr. 440 200 Sub Totals $30,618 $7,740 $1,280 Total $39,638 0 • TOTAL COST 92,662.50 1. City Labor or Equipment $40,808.00 2. Donated Labor $ 9,320.00 3. Purchased or Contracted $42,534.50 4. Anticipated Grant Award $23,165.63 5. 83 -*4 $19,368.87 r� Is SUMMARY PROJECT COMPONENTS Quantity Budget A. Plant Trees (Both Main St. & School Road) 161/24 15,030.00 B. Construct Interpretive Nature Trail in Millers Woods Park 3,000' 18,994.50 C. Pedestrian Access (sidewalk) 19,000.00 D. Construct walkway/bikeway from the Tartan Park/Bass Pond area to the Schol Road Bridge Parks 39,638.00 TOTAL COST 92,662.50 1. City Labor or Equipment $40,808.00 2. Donated Labor $ 9,320.00 3. Purchased or Contracted $42,534.50 4. Anticipated Grant Award $23,165.63 5. 83 -*4 $19,368.87 r� Is Ted Beatty, R.Ph. November 8, 1988 City Council City Hall Hutchinson, MN. 55350 Dear Sirs: N This letter is to request a limited (15 minute) parking space or two on Second Ave on the South side of the street just West of the present handicapped parking space. This would be for customers for The Medicine Shoppe and for and other business that would be leasing space in the newly remodeled former Woolworth store. We presently have store and office owners parking in these spaces most of the day, and our customers are complaining that there is no place to park. Today, for example, a tar wagon from a roofing company was parked there most of the day. If the above request is not a possibility, then I would request some stricter enforcement. I would be willing to pay a negotiated sum to have one or two spaces set aside to 15 - 20 minute parking only. Thank you for your consideration. Sincerely, �9 T a4y, RPh. 218 South Main St. • Hutchinson, MN 55350 • 587-2108 (—al Is RESOLUTION NO. gR95 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Polymer 1,738.0 Sludge Treatment Sewer Yes Allied Colloids Spare Parts - Feed 2,788.0 Replacement Spare Parts Yes GRS Inc. Pumps Nalco Chemical 2,177.0 Water Treatment Water Yes Nalco Chemical Co. IRW The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Paper 1,013.03 Xerox Copy All Yes Xerox Corp. Date Approved:November 92- 1988 lootion . •n.- lootion made by: Seconded by: Resolution submitted for Council action by: 7-1, 0 0 Fund. RESOLUTION NO. 8896 TRANSFERRING $40,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $40,000 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 22nd day of November, 1988. ATTEST: Gary D. Plotz City Administrator L. Ackland Mayor 0 RESOLUTION NO. 8897 M TRANSFERRING $22,643 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO THE 1982 TAX INCREMENT DEBT SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $22,643 is hereby transferred from the 1980 Tax Increment Debt Service Fund to the 1982 Tax Increment Debt Service Fund for the payment of bonds and interest due in 1988. Adopted by the City Council this 22nd day of November, 1988. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor (612) 587-5151 H�rcw' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 22, 1988 TO: — — Mayor & City Council _ — --——————— — — — — — — FROM• Kenneth Merrill, Finance Director ------------------------------ SUBJECT: Water Service at 204 Fourth Av NW ------------------------------ I have received the attached letter from Mr. Steve Ward, representing the previous owners of the above address. It would be hoped to collect the money from the current owners.(John Simon and Myra Duxbury) • As I explained, the water serves the property and if not paid would be placed on the taxes. Mr. Ward thought this might be acceptable if all else fails but he wishes the water service to be continued. The request from Mr. Ward is for continuation of water service pending the negotiation of the present and former owners. 9-d- D. 0. COMER OSIBBl1 RONALD J. MCGRAW STEVEN L. WARD November 18, 1988 City of Hutchinson City Hall Hutchinson, MN 55350 Attention: Ken Merrill. Dear Mr. Merrill: McGRAW & WARD, P.A. ATTORNEYS AT LAW P.O. BOX SB CITIZENS BANK BUILDING HUTCHINSON. MINNESOTA SS3SO TELEPHONE 6IZS87-3900 Re: Tiger's Dene formerly known as Big C, 204 Fourth Avenue H.W. The purpose of this letter is to confirm our conversation of Friday, November 18, 1988 concerning the delinquent water, sever, and refuse account on the above -captioned property. • As I mentioned during our conversation, I represent the former owners of the property, Charles and Shirley Boettcher. Mr. and Mrs. Boettcher sold this Property to John Simon and Myra Duxbury on November 13, 1987. So, any charges • that accrued and are delinquent at this point are the responsibility of Mr. Simon and Ms. Duxbury. However, as I explained to you, Mr. Simon and ms.-Duxbury have recently filed a petition in bankruptcy (John C. Simon and Myra J. Duxbury, Bky. No. 4 -88 -04355 -NCD). Negotiations have commenced between myself and the attorney representing the bankrupt parties for the voluntary transfer of the property back to Mr. and Mrs. Boettcher. In order to accomplish this voluntary transfer, we need to maintain water, sever and refuse service to the subject premises. Therefore, I am requesting that the services to the above -captioned premises be continued and that the charges from November 18, 1988 forward be listed in the name of Mr. and Mrs. Boettcher. In the meantime, I will inform the attorney for Mr. Simon and Ms. Duxbury, Paul Theis of Glencoe, regarding this problem. If this is not acceptable, please let me know. Otherwise, I will assume there is no need for either myself and/or Mr. and Mrs. Boettcher to appear at the City Council meeting scheduled for Tuesday, November 22, 1988. Very truly yours, Steven L. Ward SLP7:� ccs: Charles and Shirley Boettcher Barry Anderson - City attorney Paul Theis - Attorney for John Simon and Myra Duxbury (612) 587-5151 ITV OF HUTCHINSON /ASHINGTON AVENUE WEST WNSON, MINN. 55350 MEMORANDUM DATE: November 22, 1988 TO: — — Mayor $ City Council FROM: — — Water Billing Department --------------- SUBJECT: — — Delinquent water and sewer accounts for Nov— — — — — — Attached is a listing of the delinquent water and sewer accounts for the month of November. Recommend water service be discontinued on Monday, November 28th, 1988 at Noon. • Scott Paulsen Ban Brewster Warren Ekstrom 446 Huron St 472 Kouwe St 480 Main St N Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 446 Huron St S 472 Kouwe St 480 Main St N 3-535-0446-003 3-600-0472-072 3-680-0480-001 86.65 85.98 137.13 Promises 11/25 Promises 12102 James Conner Leo Hamner 95 McLeod Av 99 McLeod Av Hutchinson MN 55350 Hutchinson MN 55350 95 McLeod Av 99 McLeod Av 3-705-0095-081 3-705-0099-042 141.94 165.92 Promises 11/25 cc:Charles Pulkrabek 103 Erie St Hutchinson MN 55350 Dave Papke Phil Anderson Leonard Yirkus Lot 140 McDonalds Tr Ct 854 Merrill St PO Box 148 Hutchinson MN 55350 Hutchinson MN 55350 Stewart MN 55385 570 Adams St S 435 California St 14 478 California St is 3-210-0570-003 3-275-0435-494 3-272-0478-052 81.06 88.68 113.08 cc:Bernard Rappa cc:Wayne Kenning cc:Trent Johnson 10274 Kismet Ln 705 Milwaukee Av 478 California St Stillwater MN 55082 Hutchinson MN 55350 Hutchinson MN 55350 Debbie Schmidt 646 Second Av SE Hutchinson MN 55350 646 Second Av SE 3-030-0646-089 54.78 cc:Vicky Klabunde Route 1 Box 218 Brownton MN 55312 Promises 12/01 Tim Stevens 535 Fourth Av SE Hutchinson MN 55350 535 Fourth Av SE 3-065-0535-001 122.41 Dennis Gregor 326 Adams St S Hutchinson MN 55350 326 Adams St S 3-210-0326-071 134.84 Quinton Gruis 482 California St Hutchinson MN 55350 482 California St 3-275-0482-094 103.89 Valarie Wilkins 1207 Fairway Av Hutchinson MN 55350 1207 Fairway Av 3-383-1207-001 138.47 Dennis McCutchen 183 Fourth Av NW Hutchinson MN 55350 183 Fourth Av NW 3-060-0183-003 93.56 Vince Haugen 250 Fifth Av NW Hutchinson MN 55350 250 Fifth Av NW 3-080-0250-041 212.63 Promises 1/2 11/28 1/2 12/09 Percy Hanson 405 Adams St S Hutchinson MN 55350 405 Adams St S 3-210-0405-014 109.73 Promises 11/23 Vance Woller 486 California St Hutchinson MN 55350 486 California St 3-275-0486-053 122.28 Papa Vern's 150 Hwy 7 W tchinson MN 350 110Hwy 7 3-5 -115 -184 692. cc:To older 120 Falway Av H chin so MN 55350 The Big C 204 Fourth Av NW Hutchinson MN 55350 204 Fourth Av NW 3-060-0204-052 124.36 cc:Charles Boettcher 472 Kouwe St Hutchinson MN 55350 Miles Willhite 136 11th Av NE Hutchinson MN 55350 136 11th Av NE 3-130-0136-041 113.78 Diane Rupp 584 Bluff St Hutchinson MN 55350 584 Bluff St 3-250-0584-056 63.80 James Reilein 481 Clark St Hutchinson MN 55350 481 Clark St 3-320-0481-052 167.16 Vince Jahner 712 Hilltop Or Hutchinson MN 55350 712 Hilltop Or 3-530-0712-021 399.33 cc:James Schlagel Buffalo Lake MN 55314 0 • �Ku#r4instm Vnhlir ` Uhrarg " "�1 5314151s�� Hutchinson, Minnesota 55350 November 11, 1988 3 PE,"EIVED "z 6d 8Z LZ Mrs. Marilyn Swanson Administrative Secretary City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mrs. Swanson The Library Board met last evening and approved the request of Jay Beytien in behalf of the Hutchinson Downtown Business Association for the installation of four lamp posts in Library Square. The cost of this installation is not to exceed $ 2,200 and is to come from the Library Construction Fund. Sincerely yours, • HUTCHINSON LIBRARY BOARD Ralph W. Bergstrom President RWB:mlh VAE CONTRACT FOR PROFESSIONAL SERVICES / HOME ENERGY CHECK-UP PROGRAM AUDITS/ ll COMMERCIAL CHECK-UP PROGRAM AUDITS V This agreement is made this day of 19y by and between G.A. Ernst and Associates, Inc., hereinafter referred to as the "Consultant", and the City of Hutchinson, a municipal corporation, hereinafter referred to as the "City". 1. Scope of Work. The Cousultant agrees to conduct energy audits in accord- ance with requirements of the Home Energy Check -Up Program/Commercial Energy Check -Up Program Audits, including the audit forms, procedures and technical support materials required under this program, all of which are made a part�of this agreement by reference. Specifically, but not all inclusive, the Consultant shall schedule home and commercial energy audits, provide information publications to individual homeowners, business enti- ties, and notify the City when the audits are scheduled and completed. 2. Contract Amount. In consideration of the Consultant's performance here- under, the City shall pay the Consultant at a rate of fifty-two and no/100 dollars ($52.00) per home energy check-up completed, one hundred twenty- five and no/100 dollars ($125.00) per commercial energy check-up completed and submitted to the City. The City expects the Consultant to conduct approximately 100 commercial energy audits and approximately 200 home energy audits based on the availability of Energy grant funds from the State of Minnesota. 3. Compensation and Pa ment. On or about the last day of each working month, the Consultant sha 1 submit to the City a billing indicating work performed and the amount due to the Consultant. The City shall compensate the Con- sultant for those services rendered as identified under the "Scope of Work" of this contract. 4. Cooperation Between City and Consultant. It is the intent of this agree- ment that a close cooperative working relationship be attained between the City and the Consultant at all levels of management and staff. Among the City's specific responsibilities under this agreement are marketing, selec- tion of participants, obtaining customer release forms, referrals, monthly progress reports, obtaining energy supplies, and follow-up responsibilities. Termination of Contract for Cause. If, through any cause, the Consultant shall fai to fulfil in timely and proper manner his obligation under this contract, or if the Consultant shall violate any of the covenants, agree- ment or stipulations of the contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least ten (10) days before the effective date of such termination. In such event, all finished or unfinished documents, data, studies, and reports prepared by the Consultant under this contract shall at the option of the City become its property and the Consultant shall be entitled to receive a just and equitable compensation for any work completed. 9-� CONTRACT FOR PROFESSIONAL SERVICES PAGE 2 6. Termination for the Convenience of the Cit . The City may terminate this contract at any time Dy giving at least ten (10) days notice in writing to the Consultant. If the contract is terminated by the City as provided herein the Consultant will be paid for the time and expense incurred upon the termination date. If this contract is terminated due to the fault of the Consultant paragraph 5 herein relative to termination shall apply. 7. Assistants. It is understood that the employment of the Consultant by the City for the purposes stated herein shall be exclusive, but the Consultant shall have the right to employ such assistants as may deemed proper in the performance of the work. 8. Notice to Contractor. The Consultant is required by Minnesota Statute, 1982, Section 270.66 to provide its Social Security number or Minnesota Tax identification number if the Consultant does business within the State of Minnesota. This information may be used in the enforcement of federal and state laws. Supplying these numbers could result in action to require the Consultant to file state tax returns and pay delinquent state tax liabili- ties. This contract will not be approved unless these numbers are pro- vided. These numbers will be available to federal and state tax authori- ties and state personnel involved in the payment of state obligation. Social Security No.: Minnesota Tax ID: Federal Employer ID: IN WITNESS THEREOF, the parties hereunto subscribed their names on the dates written above. CITY OF HUTCHINSON ATTEST: BY Pau L. Ack an , Mayor Gary D. Plotz, City Administrator CONSULTANT: G.A. ERNST AND ASSOCIATES, INC. BY Greg A. Ernst, President DAVID B. ARNOLD CHARLES R. CARMICHAEL GARY D. MIDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S, HOGE CHARLES L. NAIL, -JR. LAURA R. FRETLAND DAVID A. BRUEGGEMAVN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS October 3, 1988 ARNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARK PLACE H UTOHINSON, MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612) 587-7575 RESIDENT ATTORNEY O. HARRY ANDERSON Re: Parcel No. 23-316-0030 Dear Gary: 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55410 (612)545-0000 MN TOLL FREE 800-`143-4545 7,11 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55391 (612) 388-2214 uo� Ed Ide's letter of September 6, 1988 has been referred to this office for review. As you know, McLeod County has seized two par- cels for nonpayment of real estate taxes. Under the terms outlined by State Law and Mr. Ide's letter of September 6, the City can, within 90 days of his request, file a written application with the IC County Board to withhold the parcel from public sale. The Board is then required to withhold the parcel for a period of one year. �I suggest it would be appropriate for the various agencies of the J �hL�� City to review their requirements and future plans to determine r'1 whether or not they have any use for the real estate. I should tell you that I have been contacted by the prior owner of the property, regarding the possibility of a donation of the real estate to an area college. There are apparently special assessments pending against the property and if I recall the conversation correctly, the former owner of the property was suggesting that perhaps certain concessions with regard to the assessments could be granted by the City -if no substantial sacrifice on the part of the City was encountered. I do not have any further information at this time on this point. If you have any questions in connection with any of the foregoing, you should certainly feel free to contact me. Thank you. Veryt yours, ARNOMcDOWELL t G.A derson GB,. N ,. I' .,. ,•, r Et-i',I,• Sv• PADEN ADDITION 1980 I 1 . .. .. .., _.. .. . . ..., 11331 17 - .. •, •.n r, 1. .1. 0. .. i NB9.42'45"W LOT 1 ,1,00 o w I CENTURY ''• AVENUE A A N:: - 3 A O y • ,1 230• fo ».r[ ......•r C 1 ? OL j = W Q s• r t . 1 J � --------------- a. .i•.w ,0[.00 � 111.00 g, ,r[00 ~ 1 M �. Z3- 31 b g 1 8 2 ig 8 4 a s ;r 6 a 0 , 0 ' n[oo' 1 O[ ,+ , ► LILOA ATLANTA AVENUE \ • :f 70 BALTIMORE AVENUE •+, R 1 1 1 1. __._.... R 0n.00 1 b..,««•m•ruu.w .9 .0. 588.34'07OE '•', M' �;y. . ` au0 nr K [. ON OF Ut + of me U4nr[V1 O a1Nar[1,Y (r!: - T{ UNPLAT TED ccc aln...w �1s9 ac1[•+1wr I .J ,•[.00 LOT 1 ,1,00 o w A N:: V• 3 A O y • Y i C 1 ? OL j = W F• r t . J to --------------- a. ,0[.00 � 111.00 g, ,r[00 ~ 1 M �. g 1 8 2 ig 8 4 a s ;r 6 0 , 0 ' n[oo' :f 70 BALTIMORE AVENUE •+, R 1 1 1 1. __._.... R 0n.00 1 b..,««•m•ruu.w .9 .0. 588.34'07OE '•', M' �;y. . ` au0 nr K [. ON OF Ut + of me U4nr[V1 O a1Nar[1,Y (r!: - T{ UNPLAT TED ccc aln...w �1s9 ac1[•+1wr I .J ,•[.00 ,1,00 .01 co 8 r V• 3 O iL • Y i C 1 ? OL W F• t . J to --------------- a. ,0[.00 � 111.00 g, ,r[00 ~ 1 M �. g 1 8 2 ig 8 4 a s ;r 6 , moo* ' n[oo' BALTIMORE AVENUE •+, R 1 1 1 1. __._.... R 0n.00 1 b..,««•m•ruu.w .9 .0. 588.34'07OE '•', M' �;y. . ` au0 nr K [. ON OF Ut + of me U4nr[V1 O a1Nar[1,Y (r!: - T{ UNPLAT TED ccc aln...w �1s9 ac1[•+1wr I .J r V• rf:'� O iL • Y i C 1 ? OL W F• t . J a. rl ~ 1 M 21 W 1 BALTIMORE AVENUE •+, R 1 1 1 1. __._.... R 0n.00 1 b..,««•m•ruu.w .9 .0. 588.34'07OE '•', M' �;y. . ` au0 nr K [. ON OF Ut + of me U4nr[V1 O a1Nar[1,Y (r!: - T{ UNPLAT TED ccc aln...w �1s9 ac1[•+1wr I .J Edward Ide County Audit r fr :5gg N Pte, s N Y V s2;�z Cz zz�2° City of Hutchinson September 6, 1988 830 11 th Street East Glencoe, Minnesota 55336-2270 Phone (612)864-5551 I am hereby notif 'ngthe City of Hutchinson that Parcel No. 23-316-0030 described as "East 82.5' 0 2 in Paden 1st Ad ,tion of Block 1" and Parcel No. 23-316-0100 described as " North 173.15' of E. 230' of Lot 1 in Paden 1st Addition in Block 3" have been forfeited to the St to of Minnesota for non-payment of real estate taxes. As outlined in the statute below, I await the ity's actions. In accordance with Minnesota Statute 282.01, S d. 1: If any such lands are located within the boundaries of any organized town, with taxable valuation in excess of $20,000, or incorporated municipality, the classification or reclassification and sale shall 'rst be approved by the town board of such town or the governing body of such mu icipality insofar as the lands located therein are concerned. The town board f the town or the governing body of the municipality will be deemed to have proved the classi- fication or reclassification and sale if the county board is of notified of the disapproval of the classification or reclassification and sale`,within 90 days of the date the request for approval was transmitted to the town board of the_ town or governing o y o The munici�parity. I t e own oa o erning body sires to acquire any parce yi the town or municipality by procedures authorized in this subdivision, it shall, within 90 days of the request for classification or reclassification and sale, file a written application with the county board to withhold the parcel from public sale. The county board shall then withhold the parcel from public sale for one year. Any tax -forfeited lands may be sold by the county board to any organized or incorporated governmental subdivision of the state for any public purpose for which such subdivision is authorized to acquire property or may be released from the trust in favor of the taxing districts upon application of any state agency for any authorized use at not less than their value as determined by the county board. The commissioner of revenue shall have power to convey by deed in the name of the state any tract of tax -forfeited land held in trust in favor of the taxing districts, to any governmental subdivision for any authorized public use, provided that an application therefor shall be submitted to the commissioner with a statement of facts as to the use to be made of such tract and the need therefor and the recommendation of the county board. The deed of conveyance shall be upon a form approved by the attorney general and shall Mcleod County An Equal Opportunity Employer -2 - be conditioned upon continued use for the purpose stated in the application, . provided, however, that if the governing body of such governmental subdivision by resolution determines that some other public use shall be made of such lands, and such change of use is approved by the county board and an application for such change of use is made to, and approved by, the commissioner, such changed use may be made of such lands without the necessity of the governing body conveying the lands back to the state and securing a new conveyance from the state to the governmental subdivision for such new public use. Sincerely, Edward Ide, McLeod County Auditor EI:ll 17J ► J Published in the Hutchinson Leader Tuesday, November 15 and Thursday, • November 17, 1988 0 PUBLICATION NO. 3947 ADVERTISEMENT FOR BIDS. Sealed bids will be received until 3:00 p.m. Friday, November 18, 1988 by the City of Hutchinson at the Parks and Recreation Department, located at 900 Harrington Street for the purchase of logs and limbs currently being stored at the area known as the City Elm and Oak Disposal site. No bids will be accepted until each bidder has examined the site with the City Forester, and the bidder has received rules and regulations regarding proper removal. Dated: November 10, 1988 Gary D. Plotz City Administrator • • FC1015�, (612) 587-5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: November 18, 1988 T0:Mayor—S—City Council FROM: Mark Schnobrich, City Forester ----------- ---------------- SUBJECT: Sale of Limbs and Sax Logs — — — — — — — — — — — — — — — — Bids for the purchase of limbs and saw logs were received on November 18, 1988. LIMBS SAW LOGS Prieve Landscaping $355.00 $ 80.00 Hutchinson, MN Shirley Otto 550.00 150.00 Hutchinson, MN I would like to make the following recommendation. The bid from Shirley Otto for $550.00 be accepted, and the bids for be rejected at this time, with rebidding to take place after notification of interested saw mills. /ms q-� �0 ' ROUTE 3 HUTCHINSON - 587-8333 NAME AUDNE55 SHIP 10 AODRE5s 7231 RMFORM„ 5L500/01500 v t (612) 587-5151 H�rcy' 'CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST V'CITY MINN, 55350 MEMORANDUM DATE: November 17, 1988 TO: —Mayor & Cit1 Council— FROM: —Kenneth B. Merrill, Finance Director ----------------------------- SUBJECT: 1988 Audit — ------- — — — — — — — — — — — — — — — — — — — — — — A request by the City for a proposal from Charles Bailly & Company for 1988 services is attached. The proposal is for a not to exceed amount of $17,600, and still under our 1986 billing amount of $18,000. We are in the middle of our wastewater treatment plant grant and will be adding audit requirements of our Small City Development Grant as well as self insurance programs. The firm is familiar with the requirements, and I believe has been doing a good job for the City of Hutchinson. It would be recommended to accept the proposal and retain Charles Bailly & Company for our 1988 financial audit. /ms 0 9-F 3000 Piper Jaffray'Iower Minneapolis, Minnesota 55402-3372 Telephone (612) 334-3000 1-800-742-5664 (MN Only) Facsimile (612) 333-5463 Offices in Minnesota, Montana, North and South Dakota November 11, 1988 Charles Bailly & Company Certified Public Accountants Mr. Ken Merrill City of Hutchinson 37 Washington Street West Hutchinson, Minnesota 55350 Dear Ken: Offices worldwide through Moore Stephens International At your request, we submit our proposal for the audit of the City's Comprehensive Annual Financial Report and the related Single Audit axmpliance audit for the year ended December 31, 1988. Our proposal is based on our past experience of the time required, the auditability of the City's records and volume of transactions. An engagement letter is enclosed for the 1988 audit. The fee for the audit of 1988 will not exceed $17,600. If actual time spent at our hourly rates and related expenses is less than this amount we will bill the City accordingly. As in the past, the fee will include assisting the City in certain acoounting areas and drafting and publishing the oomprehensive annual financial report. The anticipated accounting assistance will be in the areas of: (1) special assessment and taxes receivable, (2) due to/due from other funds, (3) review depreciation schedules and (4) other items as necessary. We will provide a listing of items necessary for a timely completion of the audit and work with the City's staff to assemble this information. Our fee to the City's audit will include the normal discount for late audit service, after March 15, which generally is a planned 15% reduction frau our standard fees. A comparison of past years standard and billed rates is as follows: Standard Associates in principal Percent Billed cities of the United States $31,638 through The American'.. 51% Croup of CPA Firms' 26,632 Offices worldwide through Moore Stephens International At your request, we submit our proposal for the audit of the City's Comprehensive Annual Financial Report and the related Single Audit axmpliance audit for the year ended December 31, 1988. Our proposal is based on our past experience of the time required, the auditability of the City's records and volume of transactions. An engagement letter is enclosed for the 1988 audit. The fee for the audit of 1988 will not exceed $17,600. If actual time spent at our hourly rates and related expenses is less than this amount we will bill the City accordingly. As in the past, the fee will include assisting the City in certain acoounting areas and drafting and publishing the oomprehensive annual financial report. The anticipated accounting assistance will be in the areas of: (1) special assessment and taxes receivable, (2) due to/due from other funds, (3) review depreciation schedules and (4) other items as necessary. We will provide a listing of items necessary for a timely completion of the audit and work with the City's staff to assemble this information. Our fee to the City's audit will include the normal discount for late audit service, after March 15, which generally is a planned 15% reduction frau our standard fees. A comparison of past years standard and billed rates is as follows: q—F" 11 Standard Billed Percent Billed 1987 $31,638 $16,000 51% 1986 26,632 18,000 68 1986 23,011 18,750 81 1985 27,482 19,500 71 1984 23,348 18,420 79 1983 22,153 15,500 70 q—F" 11 0 0! The following summarizes new audit requirements which have had to be complied with since the 1985 audit. Annual Estimated Additional Hours Federal Single Audit Act requirements as a result of EPA construction grant 30 Minnesota legal compliance guide 15 Governmental Auditing Standard Board pronouncements requiring additional fieldwork and report time: GASB #3 Deposits with financial institutions, investments and repurchase agreements 10 GASB #5 Disclosure of pension information by Public Employee Retirement Systems and state and local governmental employees (PERA and Fire Relief) 10 GASB #6 Accounting and financial reporting for special assessments 20 Minnesota Audit requirements and new legal compliance requirements for Fire Relief Associations (including footnote disclosures for GASB #5) 10 Increased governmental and professional concern as to audit quality 10 Report drafting time to apply with additional disclosure requirements 10 1Da These additional items plus the normal increase in the volume of transactions results in substantial increases in audit time. We have also considered the City's involvement in addition federal programs in our fee estimate. We are hopeful that through the use of efficient audit techniques, experience of the audit team and assistance from City staff that the cost of the audit for 1988 and future years will be contained. This is in spite of additional audit requirements of the Single Audit Act, increased volume of transactions and additional audit and accounting standards imposed by the American Institute of CPA's, the government Accounting Standards Board and the General Accounting Office for federal programs. We appreciate the opportunity to be of service to the City. If you have any questions, please let us know. 7 Sincerly, .� ••moi • • N• Enclosure 9 •7 mi (612) 587-5151 JWJHUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 MEMORANDUM TO: Mayor S City Council FROM: Kenneth B. Merrill, Finance Director ------------------------------ SUBJECT• Assessment Interest Refund --— —— —— ——— ——— —————— —— — — — — — — — Assessment Roll No. 229 for Lot 12, N 1/2 City, was not mailed to the correct address. Since no return was made of the assessment notice, the City had no knowledge of this error. A request by the life estate holder requested the interest be refunded as she wants to pay the assessment in full. I have reviewed the matter with the City Attorney, and Barry recommends the Council authorization before the payment is made. It would be requested to repay the interest amount of $504.28 to Minnie E. Albrecht for interest paid on assessment roll No. 229 in 1988. /ms 0 9-C-:�r' (612) 587-5151 "HUTCHINSON, CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST MINN. 55350 ENGINEER'S REPORT CITY OF HUTCHINSON DATE: November 16th, 1988 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Letting No. 1, Project No. 89-01 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 10th day of January, 1989. The accompanying letter was submitted by the Superintendant of Schools requesting water service for the new school. It is desirable to have a completed project by the summer of 1989 to facilitate construction of the school. PROJECT NO. 89-01: School Road from Approximately 370' North of South Grade Road and South Grade Road from Dale Street to School Road by Construction of Water Main and Appurtenances. . Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest 0 $ 92,800.00 6,500.00 6,500.00 0.00 7,425.00 ESTIMATED TOTAL ------------------------------ $ 113,225.00 Assessable Cost $ 35,485.00 Deferred Assessable Cost 58,110.00 City Cost 19,630.00 ESTIMATED TOTAL ------------------------------ 113,225.00 City cost is estimated because the policy of assessing only the short frontage renders about 850 feet non -assessable. Furthermore, deferred assessments result primarily because of the corporate limits being located generally on the centerline of South Grade Road. Reference is made to the accompanying drawing. Respectfully ((`//submitted, AJuubbm�ii tted , LA g Eu enc nderson _ Director of Engineering VINEYARD UNITED METHODIST CHURCH r CHRIST THE kINC LUTHERAN CHURCH end e Frnn}a9g 4MMMMM0 I'rmAfmQ, AMI mm i 1] 0 0 H U T C P U B L I C GEORGE GORDON, CHAIRMAN DONALD POPP. CLERK LUCILLE ARLT, TREASURER September 8, 1988 11K H I N S S C H O O N O L S JERRY JONES, VICE CHAIRMAN DOUGLAS KENNING, DIRECTOR ROGER STEARNS, DIRECTOR Mr. Euqene Anderson City Engineer Washington Ave. Hutchinson, MN 55350 Dear Mr. Anderson: As per our recent discussion, the school district will be constructing a school building on the recently annexed pro- perty along South Grade Road. It is requested that this building of 100,000 square feet be serviced with city water. It would be extremely helpful for the construction process if the water was available during the summer of 1989. I recognize the shortness of this notice, however, the project has moved faster than anticipated. Please notify me of the steps necessary to implement the process of getting water to the proposed school building. Thank you for your assistance. Since ely, Glenn Matejka Superintendent of Schools cc: Ken Grabow, ATSR INDEPENDENT SCHOOL DISTRICT 423 HUTCHINSON, MINNESOTA 55350 DISTRICT ADMINISTRATION 30 GLEN STREET NORTH (612) 56]2660 TECHNICAL INSTITUTE OF HUTCHINSON 200 CENTURY AVENUE (612) 587-3636 A N E 0 U A L O P P O R T U N I T Y E M P L 0 V E R i E 0 U C A T 0 R �`N, PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, DECEMBER 27TH, 19889 AND ON TUESDAY, JANUARY 3RD, 1989. NOTICE OF HEARING LETTING NO. 1 PROJECT NO. 89-01 Publication No. 3948 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 10th day of January, 1989, to consider the making of an improvement on School Road from Approximately 370' North of South Grade Road to South Grade Road and South Grade Road from Dale Street to School Road by Construction of Water Main and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $19,630.00, with an estimated $35,485.00 Assessable Cost, and an estimated $58,110.00 Deferred Assessable Cost, for the Total Estimated Cost of $113,225.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 22nd, 1988 City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS BEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. 0 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. i PROJECT NO. 89-01 Resolution No. 8898 WHEREAS, it is proposed to improve School Road from Approximately 370, North of South Grade Road to South Grade Road and South Grade Road from Dale Street to School Road by Construction of Water Main and Appurtenances; and WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Eugene Anderson for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of November, 1988. 0 City Administrator 0 Mayor 1Ll RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 1 PROJECT NO. 89-01 Resolution No. 8 899 WHEREAS, pursuant to resolution of the Council adopted November 22nd, 1988, a report has been prepared by Eugene Anderson with reference to the improvement of School Road from Approximately 3701 North of South Grade Road to South Grade Road and South Grade Road from Dale Street to School Road by the Construction of Water Main and Appurtenances, and said report was received by the Council on November 22nd, 1988. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429, at an estimated total cost of the improvement of $113,225.00. 2. A Public Hearing shall be held on such proposed improvements on the 10th day of January, 1989, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this 22nd day of November, 1988. Mayor City Administrator 11 (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: November 16th, 1988 TO: Mayor and City Council FROM: Director of Engineering RE: Approval of Specifications Letting No. 20, Project No. 88-36 Specifications have been prepared for the purchase of 201 bicycle safe storm water inlet grates. The purchase will allow the completion of grate exchange such that all storm water inlet grates on traveled right-of-way will be bicycle safe. Included in the 1989 maintenance account budget for this purpose was $13,000. It is preferrable to take bids as soon as possible, because, since many of the grates are not a "stock" item, forging and delivery time will be lengthy. Also, if delivery can be made in late winter or early spring, it may be possible to exchange the grates before spring and summer street maintenance work begins and before the bicycling season resumes. A resolution authorizing advertising for bids is attached for the Council's consideration and approval. Re peetfully bmitted, Eugene derson Director of Engineering EA/pv attachment q --T RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS RESOLUTION NO. 8900 LETTING NO. 20 PROJECT NO. 88-36 WHEREAS, the Director of Engineering has prepared specifications for the Purchase of Bicycle Safe Storm Water Inlet Grates, and has presented such specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at the time specified in the Contract Documents, in the Council Chambers of the City Hall by the City Administrator and Engineer, will then be tabulated, and will be considered by the Council at the time specified in the Contract Documents, in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bidd will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 10 per cent of the amount of such bid. Adopted by the Council this 22nd day of November, 1988. Mayor City Administrator 0 (612) 587.5151 • f/UTCH CITY OF HUTCHINSON 37 W ASHING TON AVENUE WEST HUTCH/NSON, MINN. 55350 M E M O R A N D U M Date: November 16, 1988 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING PROPERTY IN HELLAND'S FIRST ADDITION FROM R 3 TO R-2 REQUESTED BY CITY STAFF Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning, HISTORY On October 31, 1988, City Staff requested to rezone property located in Helland's 1st Addition from R-3 (Multiple family residence) to R-2 (Multiple family residence -lower density). A public hearing was held at the regular meeting of the Planning Commission on Tuesday, November 15, 1988, at which time there was objection to the request. FINDINGS OF FACT 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 3, 1988. 2. It was the consensus of the of the Planning Commission that the request was appropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted based on the findings set forth above. Respectfully submitted, Thomas Lyke, Chairman Hutchinson Planning Commission 9-J J �yi' F,Gete FVFYur Yr 6 SCMoo/ �113gLv P��1 NEO -� n.L A� b L 5 I 7 � q 0 r T it w 0 a � a � OCIIN s is ORDINANCE NO. 29/88 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: THAT the following described real property is hereby rezoned from R-3 (Multiple Family Residence) to R-2 (Multiple Family Residence - Lower Density). Lot 1, Block 2, Helland's First Addition City of Hutchinson Adopted by the City Council this 13th day of December, 1988. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor ?- T- (612) 587.5151 y��cv' CITY OF HUTCHINSON .ce • 37 WASHING TONAVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: November 16, 1988 TO: Hutchinson Citv Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING PROPERTY ON CALIFORNIA ST. IN CALIFORNIA ADDITION AND CALIFORNIA SECOND ADDITION FROM R-4 TO R-2 REQUESTED CITY STAFF Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY IV On October 31, 1988, City Staff requested to rezone property located on California St. in California Addition and California Second Addition from R-4 (Multiple family residence) to R-2 (Multiple family residence - lower density). A public hearing was held at the regular meeting of the Planning Commission on Tuesday, November 15, 1988, at which time there was objection to the request. FINDINGS OF FACT 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 3, 1988. 2. It was the consensus of the of the Planning Commission that the request was appropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted based on the findings set forth above. Respectfully submitted, Thomas Lyke, Chairman Hutchinson Planning Commission 9-K OGM1M AVEMUE MM AL CAROLINA DUCE ME 0 ORDINANCE NO. 30/88 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: THAT the following described real property is hereby rezoned from R-4 (Multiple Family Residence) to R-2 (Multiple Family Residence - Lower Density). Lots 1 - 5, Block 1, California Addition Outlot "A", California Addition, Lots 1 - 11, Block 2, California Addition • also Lots 1 - 11, Block 1, California Second Addition City of Hutchinson Adopted by the City Council this 13th day of December, 1988. ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor Ll (612) 587-5151 JWJUTHUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M 0 R A N D U M DATE: November 16, 1988 T0:Hutchinson City Council ------------------------------ FROM:Hutchinson Planning Commission ------- —----------—————— — — — — —— SUBJECT: CONSIDERATION OF FINAL PLAT OF "COUNTRY CLUB ESTATES NO. 3." REQUESTED ------------------------------ BY L & G ENTERPRISES OF HUTCHINSON The Planning Commission recommends approval with the stipulations as recommended by City Staff as follows: * Provide revised storm sewer drawings prior to the recording of the plat * Have the present owners name and address on the information brochure and declaration of covenants * Provide a more adequate varification of financing * Provide a copy of deed by the November City Council meeting * Parkland contribution will be based on the schedule at the time of the building permit for the structures. \ COUNTRY CLUB ESTATES NO. 3 .,°�`; /- "• • o• FINAL PLAT �+ - \2='s"�,a, (� • �\ f—7r°-1 (:'l.l �eoo.+". $ '• ^ .i • 'yam •,,A °o SC01! A /at! 041. ro ••' al "Y.o°oO " •� o°° •°' •'' YlV •'6 apO' .,^,.it •.P' oO ', n.'.` ^ °:•G •+ +�";oma ', - •+ ..• + . °° a• ° 4 V +''° a +•, �.i r .='•••e° 6• , - �,:-''' �,'� 1p al � y < �y, t•�. -?!'. "6{SAIt.'i�, 9'F.`w1� -.. .- .. r".. .�"A'•.$l.T.:, ^. 'k:`�Vi'lS`i Ar .?jp-.4" •gin .STs, _ M .F - '+`'.:v ,d},aN (612) 587.5151 F CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: October 31, 1988 TO:�fanning Commission /Mayor and City Council FROM: Director of Engineering RE: Final Plat Country Club Estates No. 3 This is to certify that the final plat submitted for Country Club Estates No. 3 is in compliance with the subdivision ordinance regarding "Final Plat Data", except that the dimension between Lots 17 and 18 and between Lots 19 and 20 are missing. Those dimensions are 70' and 44' respectively. The land surveyor who prepared the final plat drawing has assured me the dimensions will be shown on the final plat. EA/pv 0 Respectfully ubmitted, I� Eugene Rn Berson Director of Engineering MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 15, 1988 0 1. CALL TO ORDER FOR YOUR INFORMATE The meeting was called to order by Chairman Tom Lyke at 7:30 p.m, with the following members present: Roland Ebent, Clinton Gruett, Marlin Torgerson, Bruce Drahos, Larry Romo (8:00 p.m.) and Chairman Lyke. Members absent: Bill Craig Also present: Building Official Jim Marka, City Engineer Gene Anderson and City Attorney Barry Anderson. 2. MINUTES Mr. Ebent made a motion to approve the amended minutes of the regular meeting dated Tuesday, October 18, 1988. Seconded by Mr. Torgerson the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONTINUATION OF AMMENOMENT TO ZONING ORDINANCE 464 REQUESTED BY CITY STAFF (SIGNS) Will be continued at the December meeting. (b) CONSIDERATION OF REZONING PROPERTY IN HELLAND'S FIRST ADDITION FROM R- 3 TO R-2 REQUESTED BY CITY STAFF Chairman Lyke opened the hearing at 7:31 p.m. with the reading of publication #3941 as published in the Hutchinson Leader on Thursday, November 3, 1988. The request is for the purpose of considering a request by City Staff to rezone property located in Helland's 1st Addition from R-3 (Multiple family residence) to R-2 (Multiple family residence - lower density). Building Official Jim Marka commented on his discussion with the Helland family regarding park land on that property. City Attorney Barry Anderson commented that the request is consistent with the area. Mr. Torgerson moved to close the hearing, seconded by Mr. Drahos the hearing closed at 7:35 p.m. Mr. Torgerson made a motion to recommend approval to City Council. Seconded by Mr. Gruett the motion carried unanimously. (c) CONSIDERATION OF REZONING PROPERTY ON WATER ST. KNOWN AS MIDWEST TRAILER COURT FROM R-5 TO R-2 REQUESTED BY CITY STAFF Chairman Lyke opened the hearing at 7:35 p.m, with the reading of publication #3942 as published in the Hutchinson Leader on Thursday, November 3, 1988. The request is for the purpose of considering a request by City Staff to rezone property located on Water St. known as Midwest Trailer Court from R-5 (Mobile Home Park) to R-2 (Multiple family residence). Neighboring property owners present asked for definition of the density of R-2. Building Official Marka addressed the zoning. 1 HUTCHINSON PLANNING COMMISSION MINUTES 11/15/88 City Attorney Barry Anderson commented on the down zoning process of the trailer court explaining that Mr. Ulland, even with the rezoning, will have "grandfathered" rights to have the trailer court in the same location. This is pending District Court ruling, however. He then asked the Planning Commission to have the City Council table action until the December 13 agenda pending an ammendment to the zoning ordinance proposed for December. Mr. Torgerson moved to close the hearing, seconded by Mr. Drahos the hearing closed at 7:43 p.m. Mr. Torgerson made a motion to recommend approval to City Council subject to action being tabled until December 13. Seconded by Mr. Drahos the motion carried unanimously. (d) CONSIDERATION OF REZONING PROPERTY ON CALIFORNIA ST. IN CALIFORNIA ADDITION AND CALIFORNIA SECOND ADDITION FROM R-4 TO R-2 REQUESTED BY CITY STAFF Chairman Lyke opened the hearing at 7:44 p.m. with the reading of publication 53943 as published in the Hutchinson Leader on Thursday, November 3, 1988. The request is for the purpose of considering a request by City Staff to rezone property located on California St. in California Addition and California Second Addition from R-4 (Multiple family residence) to R-2 (Multiple family residence - lower density.) There was discussion of the property to be rezoned and the present homes now on the lots. Discussion followed on side and rear setbacks. Building Official commented that the history of the R-4 district housing supposedly was State mandated. Mr. Torgerson moved to close the hearing, seconded by Mr. Gruett the hearing closed at 7:50 p.m. Mr. Torgerson made a motion to recommend approval to City Council. Seconded by Mr. Gruett the motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT OF "COUNTRY CLUB ESTATES NO. 3" REQUESTED BY L & G ENTERPRISES OF HUTCHINSON There was discussion on the entrances of the homes. Mr. Fraser commented on the placement of the entrances. Mr. Torgerson commented on the parking and traffic on School Rd. as a hazzard. Mr. Fraser addressed the following stipulations by City Staff: *financing was confirmed *storm sewer was discussed with the City Engineer *gave the association officers names *understands the park contribution followed according to the present schedule *will provide deed by City Council meeting on November 22 Mr. Torgerson moved to recommend approval with the stipulations as recommended by City Staff. Seconded by Mr. Gruett the motion carried unanimously. 0 HUTCHINSON PLANNING COMMISSION MINUTES 11/15/88 (b) DISCUSSION OF EXTENDING SUBDIVISION REGULATIONS TO UNINCORPORATED AREAS City Attorney Barry Anderson and Building Official Jim Marka commented on the Attorney General's interpretation of the laws. Building Official Marka commented on his discussion with Ed Homan, County Zoning Administrator and suggested that city input go according to growth. City Engineer Gene Anderson questioned the necessity of having power in unincorporated areas. Discussion followed on present policy of the 2 mile radius platting. Mr. Torgerson made a motion to have City Staff study the possibilities and make recommendation to Planning Commission. Seconded by Mr. Romo the motion carried unanimously. (c) DISCUSSION OF PLANNING INSTITUTE REGISTRATION Anyone interested in attending the planning institute is to contact Bonnie at least 10 days prior to the seminar for registration. 5. OLD BUSINESS (a) BRW UPDATE The city is up-to-date on their portion of the Comprehensive Plan. (b) REPORT ON BURGER KING SITE BY CITY ATTORNEY BARRY ANDERSON No report at this time. 6. OTHER BUSINESS Building Official Marka commented on the possible rezoning of the Korngeibel Townplace Apartment property from R-3 back to R-2. Mr. Torgerson moved to set a public hearing to down zone the property, seconded by Mr. Romo the motion carried. Discussion followed on an ordinance to set time limits for rezonings or reverting the property back to the previous zoning. Building Official commented on the difficulty of enforcement of sign ordinances. In peticular the present ammendment request for downtown signs. Discussion followed. 7. ADJOURMENT There being no further business the meeting was adjourned at 8:35 p.m. 3 0 0 GOOD NEIGHBOR Setting New Standards in Senior Care October 24, 1988 Board of Directors Burns Manor Municipal Nursing Home North High Drive Hutchinson, MN 56350 Fee for Study of Burns Manor Per Agreement Dated July 26, 1988 $9,900 Shepard Park Center, Suite 2-00 2177 Youngman Avenue,nue, St. Paul. Minnesota 55116 612-69816544 t REGULAR COUNCIL MEETING November 22, 1988 WATER & SEWER FUND • *Withhold tax acco unt employer contribution $575.22 *PERA employer contribution 325.53 *Withhold Tax acco unt employer contribution 564.32 *PERA employer contribution 319.35 *U.S.Postmas ter postage for water bills 162.07 Automation Supply office supplies 23.84 Central Garage sept. equipment repairs 1465.69 Curtin Scientific vinyl gloves 102.16 Hutch Utilities electric at large lift station 15.10 Mn. VAl1ey Testing testing 158.00 Nalco Chemical Co. chemicals 3424.26 Quades Electric repairs 522.62 RCM Associates prof. services 371.25 United Bldg. Cente r supplies 85.01 U.S. Postmaster meter postage 82.79 Xerox copier paper 75.50 Wm.Mueller & Sons repairs 656.00 Dakota Rail sewer project 200.00 Dept. of Labor & I ndustry certificates 10.00 HACH chemicals 201.29 Robert L. Carr Co. Escrow acct. retainage 1256.00 Robert L. Carr Co. payment #19 12,810.00 CENTRAL GARAGE FUND $23,406.00 *PERA employer contribution $ 48.20 *Withhold Tax Acct. employer contribution 85.17 *PERA employer contribution 48.20 *Withhold Tax Acct. employer contribution 85.18 Dept. of Labor & Industry certificate 10.00 Two Way Comm. Inc. part *Hardees 10.00 Southwest Battery parts DNR reg. fees 210.85 MTI Dist. Co. parts 3846.69 48.00 Old Dominion Brush parts *U.S. Postmaster 150.00 $695.60 GENERAL FUND *Withhold Tax Acct employer contribution $3814.10 *PERA employer contribution 4051.76 *ICMA employer contribution 156.20 *Dept. of Natl Resources DNR registration fees 218.00 *U.S. Postmaster Nov, mailing sr. letter 150.07 *U.S. Postmaster return postage permit 260.00 *Hardees meeting supplies 26.55 of Natl Resources DNR reg. fees 244.00 •*Dept. *Withhold Tax Acct. employer contribution 3846.69 *PERA employer contribution 4056.40 *U.S. Postmaster advance on postage due survey letters 500.00 *Dept. of Natural Resources DNR registration fees 87.00 *Vern Krentz magician for rec. program 20.00 -2- *Hutchinson Telephone Co. phone service $3849.45 *U.S. Postmaster meter postage 100.00 *Dept. of Natl Resources DNR reg. fees 577.00 *Commissioner of Revenue arena Oct. sales tax 63.69 Norma Totushek election judge 47.93 Fern Frank election judge 47.93 Rosina Johnson election judge 58.58 Helen Lickfelt election judge 58.58 Eva S. MaaS ELECtion judge 58.58 Mary Wangerin election judge 58.58 Ruth Hagen election judge 58.58 Evelyn Prochnow election judge 51.48 Virginia Beck election judge 51.48 DeLaine Rolfe election judge 51.48 Sedona E. Miller election judge 51.48 CHarlotte Bye election judge 51.48 Darleen Knigge election judge 50.59 Evelyn VanHale election judge 50.59 Rosetta Miller election judge 50.59 Marie T. Antony election judge 50.59 Doris Daggett election judge 50.59 Arliss Clabo election judge 56.80 Norma Schepers election judge 51.48 Harriet Wixcey election judge 51.48 Lillias Gilhousen election judge 51.48 •Pearl Seale election judge 51.48 Dianne Brenhaug election judge 51.48 Mary Brummond election judge 51.48 Irma Kreie election judge 51.48 Harriet Schmidt election judge 51.48 Grace Kottke election judge 51.48 Mary Haugen vinyl fabric & meeting 16.04 Doug Meier meeting exp. 12.04 Paul Ackland meeting exp. 42.20 Harland Emans custodian fee 90.00 Jerome Renner airport prop. 5000.00 Vernon Hagen partial refund 3.50 Melvin Bipes tour refund 7.00 Peggy Lietzau cancellation refund 39.00 Dennis Boncquet overpayment refund 22.00 Sandy Healy skating refund 28.00 Pam Woods skating refund 22.00 Shirley Wright skating overpayment 22.00 John MCRaith computer rental & meeting exp. 140.00 Barbara Mathwig dispatcher school 17.63 Jayne Mlynar dispatcher school 112.37 Neil Sideen training film 15.00 Ronald Kirchoff mileage 15.58 Michael Hogan repair of glasses 120.00 Michelle Hammond first responder course 80.00 Homan per diem 30.00 •Ed Steve Schramm per diem 30.00 Carl Almquist per diem 30.00 American Cemetery 1 yr subscription 15.00 American Legion american flag 42.00 American Stamp Co. landscape design kit 48.50 -3 - Butterworths legal publications 1 36.00 Carols Cafe prisoner board 28.25 • Central McGowan Inc. part 6.30 Clareys Safety Equipment equipment 90.10 Dept. of Labor & Industry certificates 220.00 Erickson Freedom rain gear 54.96 Fire Instr. Assn of Mn. manuals 412.87 Good Neighbors prof. fees 9900.00 GP Technologies Inc. elementrepair 7.95 Hali Brite Inc. parts 103.50 Ice Skating Inst. of America patches 65.90 Litchfield Ind. Review 1 yr subscription 15.00 Marks TV Service repairs 20.00 Modern Mazda impound 3 wheeler 20.00 Mn. Document Division water inventory map 4.68 Mn. Dept. of Health food & beverage license 140.70 Natl Guard Armory rental of bldg. 120.00 Peters Billiard Supply table tannis table 243.95 Party Place USA table covers 4.98 Riebe Sod Co. Inc. 26 rolls sod 26.00 Sourceletter 1 yr subscription 59.00 Senior Center Bldg. Fund concession volunteer 170.85 Slyter Bldrs. cut off door 5.00 Technical Institute of Hutch registration fees 78.00 A & B Electric repairs 645.00 Allied Mechanical Systems parts 184.13 American Risk Services Dec. counsel services 800.00 •Arnold & McDowell legal services 4513.98 Bremix Concrete Co. supplies 69.95 Business Records Corp. supplies 34.19 Bureau of Criminal Appreh. CJDN chgs 150.00 Big Bear supplies 111.98 Brinkmans film 12.74 Browns Greenhouse annuals 487.00 Bennett Office Supplies supplies 120.50 Central Garage Sept. equipment repairs 8182.69 Chapin Pub..Co. bid pubs 147.90 Coast to Coast supplies 108.34 CopyEquipment Inc. supplies 58.41 Co. Treasurer DL fees 101.00 Display Sales tree lamps 808.23 Dons Foods windex 3.39 Co. Recorder recording fees 20.00 Eileen Goeders contract payment 1500.00 Earl F. Anderson & Assoc. signs 413.83 Erickson Oil Products film 75.05 Feed Rite Controls supplies 94.80 Home Bakery election supplies 20.40 Hutch Medical Center physicals 289.00 Hutch Utilities street lamps 657.39 Hutch Wholesale supplies 32.31 SchoolDist. 423 bldg. supervisor 73.13 •Juul Contracting construction costs 1200.00 Mn. Playground Inc. supplies 589.07 Mn. U.C. Fund unemployment fees 52.25 Mn. Elevator Inc. elevator maintenance 54.85 Midcontinent Theatre 50 tickets 137.50 MC Mr. Movies McGarvey Coffee JW Gary Bowes Credit Corp Gary Plotz Peterson Bus Service Quade Electric Quades Sporting Goods Rite Way Auto Wash R & R Specialties S treichers Star Cablevision Uniforms Unlimited United Bldg. Centers U.S. Postmaster U.S. West Com. Xerox Corp Zee Medical Service Wm. Mueller & Sons • BOND FUNDS POLICE CONSTRUCTION FUND Nuessmeier Electric Great Plains Supply Gausman Bldrs. Inc. Bonds of 1987 Juul Contracting Bonds of 1988 Debt Service Viola O. Hoecke Bonds of 1988 Hutch Utilities Juul Contracting Instant Testing Co. City of Hutchinson LIBRARY CONST. FUND Baker & Taylor Coast to Coast Farm & Home Great Plains •Hutch Wholesale Hutch Mfg. & Sales United Bldg. Center Sterners movie rental police coffee mail mach/scale meeting expense coach and van rental repairs & supplies supplies vehicle washings police supplies supplies nov. service clothing supplies meter postage leased phone line paper supplies street materials final payment final payment final payment repair service refund of assessment payt street lites construction costs testing engineering & administration fees educational books library square lighting library square lighting library square lighting library square lighting library square lighting library square lighting library square lighting 2.10 35.30 102.00 6.05 305.00 307.39 379.94 200.00 413.60 516.43 4.05 284.10 285.81 489.26 326.50 376.35 80.25 1078.43 $68,154.87 $1763.50 675.15 2072nn $5410.65 $4872.25 $2904.01 556.50 85.50 148,626.59 $ 152,172.60 $ 21.78 1.56 19.99 52.44 36.80 80.00 18.20 izn_nn 4' 37U.// -5 - MUNICIPAL LIQUOR STORE City of Hutchinson payroll Withhold Tax Acct, employer contribution PERA employer contribution Commissioner of Revenue Oct. sales tax Friendly Beverage beer Johnson Brothers Wholesale wine & liquor Quality Wine & Spirits wine & liquor Griggs Cooper & Co. wine & liquor Ed Phillips & Sons wine & liquor Johnson Brothers Wholesale wine & liquor Quality Wine & Spirits wine & liquor Ed Phillips & Sons wine & liquor Grigg Cooper & Co. wine & liquor Griggs Cooper & Co. wine & liquor Quality Wine & Spirits wine & liquor Johnson Brothers Wholesale wine & liquor E • $3976.36 275.59 152.84 8175.63 584.30 3724.16 1880.81 3254.76 1175.59 5093.81 3639.81 3146.51 3786.57 1043.15 1969.85 1450.91 $ 43,330.65 I DAVID D. ARNOLD CHARLES R. CARMICHAEL GARY D. MIDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE CHARLES L. NAIL. JR. LAURA E. FRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAI£MENT JAMES UTLEY JULIA A. CHRISTIANS November 16, 1988 A13NOLD & MODOWELL ATTORNEYS AT LAW 101 PARIS PLACE HUTCHINSON, MINNESOTA 55350 (612) 587-7575 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. HARRY ANDERSON Re: Sturges Litigation Our File No. 3244-87-0008 CONFIDENTIAL 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55410 (812)545-0000 MN TOLL FREE 800-343-4545 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (812)389-2214 Dear Gary: Please advise the Council by carbon copy of this letter that the • above referenced matter previously set for jury trial on January 10, 1989 has now been set for a settlement conference on February 13, 1989 and jury trial on February 14, 1989. We will keep you advised of all developments. Very truly yours, A MG;DOW,ELL G.B� Qerson GBA:lm 0 CJ DAVID B. ARNOLD CHARLES R. CARMICHAEL GARY D. MCDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOOK CHARLES L. NAIL, JR. LAURA E. FRETLAND DAVID A. BRUEOOEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS November 16, 1988 A—iWOLD & MGDOWELL ATTORNEYS AT LAw 101 PARR PLACE HUTCHINSON, MINNESOTA 55350 (812) 587-7575 Mr, James H. Malecki Gislason Law Office State & Center Streets P.O. Box 458 New Ulm, Mn. 56073 RESIDENT ATTORNEY O. BARRY ANDERSON CONFIDENTIAL Re: Delmer Sturges vs. City of Hutchinson Your File No. 10759-002 Our File No. 3244-87-0008 Dear Jim: 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55410 (812)545-9000 mN TOLL FREE 800-34 -4543 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55071 (e12) 389-2214 F•7 Tci a' N Thank you for your note regarding the trial schedule in regard to the above referenced matter. The City is indeed serious about commencing eminent domain pro- ceedings if the same becomes necessary. However, I have not formally commenced the eminent domain pro- ceedings because I am hopeful that it may be possible to reach an agreement between Mr. Sturges and the City of Hutchinson. I am waiting to review the appraisal prepared by James Robinson of the Robinson Appraisal Company of Mankato in order to get authority from the City to make an offer to you and your client. As with most municipal matters, because of the responsibility of the Council to the taxpayers, I cannot simply pick a figure out of the air nor agree to Mr. Sturges' demand which is equally unsupported by the facts. If we are not able to promptly come to an agreement appropriate figure, I will then commence an eminent ceeding which I assume will render most, if not all the above entitled litigation. on an domain pro- of the issues in Mr. Kenneth Conway November 16, 1988 Page 2 My recollection is that Jim told me he would have some information to me by the end of November if not sooner, and I will obviously be in touch with you immediately upon receipt of that data. Thank you for your attention to this matter. Best personal regards. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm CC Gary D. Plotz • November 17, 1988 ;-IV1988 � N N A BY Mr, Gary D. Plotz City Administrator e� 37 Washington Avenue West FOR YOUR 11 Hutchinson, Mn. 55350 Re: Thomas Hinde and Beverly Hinde vs. City of Hutchinson, d/b/a Burns Manor Municipal Nursing Home Our File No. 3244-87-0002 • Dear Gary: I enclose for inclusion in the next City Council packet a copy of the Clerk's Notice, a copy of the Findings of Fact and related docu- ments and a copy of the special verdict form in the above entitled litigation. As I discussed over the telephone, this was essentially a complete victory for the City of Hutchinson. If you have any questions with regard to this matter, please do not hesitate to contact me. Thank you. Very truly yours, t" ARNO D & M LL i G. fir n e son GBCi E losure i ARNOLD & MGDOWELL ATTORNEYS LAW DAVID B. ARNOLD - AT CHARLES R. CARMICHAEL _ 101 PARR PLACE GARY D. MCDOWELL • 5881 CEDAR LANE ROAD STEVEN A. ANDERSON - - HLITCHINSON, MINNESOTA 55350 MINNEAPOLIS, MINNESOTA 55416 O. BARRY ANDERSON (612)567-7575 (612)545-0000 STEVEN S. HUGE MN TOLL FREE 800-343-4545 CHARLES L. NAIL. JR. RESIDENT ATTORNEY LAURA N. PRETLAND G. BARRY ANDERSON 501 SOUTH FOURTH STREET DAVID A. BRUEGGEMANN PRINCETON, MINNESOTA 55371 JOSEPH M. PAIEMENT (612) 380-2214 JAMES UTLEY JULIA A. CHRISTIANS November 17, 1988 ;-IV1988 � N N A BY Mr, Gary D. Plotz City Administrator e� 37 Washington Avenue West FOR YOUR 11 Hutchinson, Mn. 55350 Re: Thomas Hinde and Beverly Hinde vs. City of Hutchinson, d/b/a Burns Manor Municipal Nursing Home Our File No. 3244-87-0002 • Dear Gary: I enclose for inclusion in the next City Council packet a copy of the Clerk's Notice, a copy of the Findings of Fact and related docu- ments and a copy of the special verdict form in the above entitled litigation. As I discussed over the telephone, this was essentially a complete victory for the City of Hutchinson. If you have any questions with regard to this matter, please do not hesitate to contact me. Thank you. Very truly yours, t" ARNO D & M LL i G. fir n e son GBCi E losure i • 6 r mi 0t, Call%TY OF MCUM File No. 19781 Thmnas S. Hinde s Beverly Hinde, husband and wife aanti VS. The City of Hutchinson, d/b/a Burns Manor Municipal Nursing Hone II; DISTRICT CCLM FIRST JUDICIAL DISTRICT. Meaghan E. Harper / Roger L. Gilmer Plft. Attorney James R. Andreen/G. Barry Anderson/Donna C,- Attorney Def —m-dai t TO: MEAGHAN E. HARPER JAMES R. ANDREEN 1616 Park Avenue 1100 'ICF Tower Minneapolis, MN 55404 121 South 8th St. Minneapolis, MN 55402 ROGER L. GILMER 95 Second Avenue SE G. BARRY ANDERSON Hutchinson, Nm 55350 101 Park Place Hutchinson, MN 55350 DONNA D. GECK The Talmadge Blda. 1219 Marquette Avenue Minneapolis, MN 55400 FINDINGS OF FACT, CONCLUSIONS OF LAW YOU ARE MUM NOTIFIED, that a and ORDER FOR JUDGMENT in the above entitled cause, was filed on the 12th day of November 19 88 , in the office of the Court Administrator. Dated November 14 . 19 88 . The above is a true and correct copy of Notice duly mailed by the Cast Adminis- trator by first class mail, to the parties named therein at the last known address of each, pursuant to the Rules of Civil Procedure for the State of Minnesota. COPY OF ORDER ATTACHED. JQ" ; PRDE:rL, Cort Administrator B�,• 17 to�,tAOL Deputy STATE OF MINNESOTA DISTRICT COURT • COUNTY OF MCLEOD _FIRST -JUDICIAL DISTRICT ---------------------------------------- --------------- Thomas S. Hinde and Beverly File No. 19781 Hinde, husband and wife, Plaintiffs, VS. FINDINGS OF FACT, CONCLUSIONS OF LAW, The City of Hutchinson, d/b/a ORDER FOR JUDGMENT Burns Manor Municipal Nursing Home, Defendant. The jury in the above -entitled matter having returned the Special Verdict Form, a copy of which is attached hereto and incorporated herein, and which this Court adopts as its Findings of Fact and based upon said Findings of Fact, the Court • CONCLUDES 1. That Plaintiffs Thomas S. Hinde and Beverly Hinde are not entitled to recover from the Defendant City of Hutchinson doing business as Burns Manor Municipal Nursing Home. 2. Entry of judgment shall be stayed for 30 days from the date of the Clerk's Notice of Entry. DATED: 11-12-88 BY THE COURT: RTIN J. P da is ict Court rILE:U NOV Ie 198E JOAN PRUr-rl 7URT AD651i. STr4AT, STATE OF MINNESOTA COUNTY OF MCLEOD Thomas And Beverly riinde, Plaintiffs, ,s. Zity of Hutchinson, d/b/a buri.s Manor Municipal Nursing Home, DISTR'_CT COURT FIRST JUDICIAL DISTRICT Personal Injury File No. 19781 SPE --IAL VERDICT FORM Defendant. --------------------------------------------------------------- 3. Was Defendant Burns Manor negligent in.its retention or supervision of Barbara Bullert as an employee of the Nursing Rome? /t Yes No 2. If you have answered Question No. 1 "yes," then answer the following question: Was such negligence a direct cause of damages to Plaintiff Thomas Hinde? Yes 140 3. Did Barbara Bullert commit an assault and/or battery upon Plaintiff Thomas Hinde? Yes X No 4. If you answered question No. -,"yes," then answer the following question: Did such assault and/or battery occur Lnaer circu,ostaices as to make Defendant Burns Manor vicariously Liaoie for such assaul& and/or battery? Yes No • • .3. If you answered Question No. 4 "yas," then Answer the folic -.---ng question: was such assau c And,or battery s di:^_ct s: • of damage to %isintiff Thomas Hindi - Yes No -2 - If you have answered "yes" to either Question No. 2 and/or Question No. 5, then you are instructed to answer the following damage questions. 6. What sum of money will fairly compensate Plaintiff Thomas Hinde for the reasonable value of counseling services and nursing services up to the time of trial? ANSWER: $ 7. what sum of money will fairly compensate Plaintiff Thomas Hinde for the reasonable value of counseling services and nursing services reasonably certain to be required in the future? ANSWER: $ 8. what sum of money will fairly compensate Plaintiff Thomas Hinde for such embarrassment and emotional distress • as he has experienced up to the time of trial? ANSWER: $ 9. What sum of money will fairly compensate Plaintiff Thomas Hinde for such embarrassment and emotional distress as he is reasonably certain to experience in the future? ANSWER: $ 10. What sum of money will fairly compensate Plaintiff Beverly Hinde for the loss of her husband's services and companionship up to the time of trial? ANSEWR: $ 11. What sum of money will fairly compensate Plaintiff Beverly Hinde for the loss of her husband's services and companionship which she is reasonably certain to lose in the future? • ANSWER: $ R -3- DATED: Jury Foreperson ti IF EIGHT—NINTHS VERDICT; CONCURRING JURORS SIGN ON THE LINES BELOW: L D Novi : 1988 JOAN PRU&IL COURT ADAMNISTRATOF 's^l FOD COttNTv A/ A • 0 r1 0 (612) 587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: November 22nd, 1988 FOR YOUR INFORMATION TO: Larry Karg, Street Supervisor FROM: Eugene Anderson, Director of Engineering RE: Temporary Stop Signs on Jefferson Street at Oakland Avenue As soon as delivery is taken on the "Cross Traffic Does Not Stop" signs that have been ordered, please place them on the stop sign posts on Oakland Avenue and remove the temporary stop signs and appurtenances on Jefferson Street. Since the latter signs and appurtenances are the property of Mn/DOT, please make arrangements to return them. A four way stop at this intersection is not currently justified because of a lack of compliance with any of the three warrants for a four way stop. Since Jefferson Street is a County roadway, I reviewed the situation with the County Engineer and he concurs with reverting back to two way stop control. Eugene Anderson Director of Engineering EA/pv cc: Mayor and City Council / Steve Madson, Police Chief Rick Kjonaas, McLeod County Highway Engineer File: Street Dept. Correspondence Stop Street File 0.*NESOTq D F yr OF TV P November 15, 1988 Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 Mr. Eugene Anderson Director of Engineering City Hall 37 Washington Avenue West Hutchinson, MN 55350 Subject: Hutchinson Municipal Airport Proposed County Road Dear Mr. Anderson: Phone 612 296-8150 FOR YOUR INFORMATION In your letter of November 8, 1988, you have asked several questions pertaining to zoning regulations and expansion potential in regard to a proposed county road on the northern boundary of the airport. The following is our response to your questions: 1) Can a roadway be built within the limits of Zone A? Yes, provided it meets the height restrictions and does not penetrate the approach surface. For a public road, the approach surface must clear the road by 15 feet. At Hutchinson, the approach surface has a 40:1 slope and begins 200 feet from the end of the ultimate runway length which is 4000 feet. 2) Would constructing a roadway restrict further runway lengthening? The airport zoning is based upon a forecasted runway length of 4000 feet. If the road is constructed with this criteria in mind, a 4000 foot runway could be constructed. 3) Could the airport's status be upgraded from that of a utility airport to enable runway lengthening in the distant future? Presently the airport is zoned for a 4000 foot runway. Any length in excess of 4000 feet would require rezoning in order to qualify for state or federal aid. If the airport was rezoned, the airport could be upgraded from utility if the proper justification existed. If the roadway was constructed using the 4000 foot criteria, than relocation or removal of the roadway would be required for any additional runway length. You should not anticipate any federal or state funding for roadway relocation costs. An Equo/ Opporlunny Employer Mr. Eugene Anderson Page two November 15, 1988 It would be our recommendation, that if this road is to be constructed, consideration be given to future airport expansion beyond 4000 feet in selecting the roadway alignment. If you have any questions concerning the above, please feel free to contact me. Sincerely, q � 4 James D. Groehler, P.E. Regional Airport Engineer Office of Aeronautics Room 417 0 0 (612) 587-5151 1TY OF HUTCHINSON /ASHINGTON AVENUE WEST -HINSON, MINN. 55350 November 9th, 1988 Mr. & Mrs. Wenond Nussbaum, Jr. Rt. 2, Box 220 Dassel, MN 55325 RE: Assessment Roll No. 245 Lot 9, Block 23, N 1/2 City Hutchinson, MN Dear Mr. & Mrs. Nussbaum; FOR YOUR INFORMATION Pursuant to past correspondence from you regarding the assessment for street reconstruction and appurtenant work for the property located on 3rd Avenue Northwest, we reviewed the situation with the County Assessor's Office. They informed us that with the life estate involvement of the occupant of the parcel, they considered the tract to be homestead property. The matter was again taken before the City Council for consideration on November 7th. The Council resolved that the assessment be deferred until such time as the parcel became a commercial use, and that the frontage assessment be reduced from $57.75 per foot to $20.00 per foot. This revised assessment coincides with assessments levied to other homestead residences on the project in that the assessments were deferred until such time that the property is used for commercial purposes, and the frontage assessment is $20.00 per foot. The amended assessment is as follows: Street with curb & gutter: 66 L.F. @ $20.00/L.F. = $ 1,320.00 1" Water Service: 1 Each @ $619.36 = $ 619.36 6" Concrete Driveway: 79 S.F. @ $2.62/S.F. = $ 206.98 Total Amended Assessment EA/pv / cc: Mayor and City Council v = $ 2,146.34 Sincerely, CITY OF HUTCHINSON L"L Eu en Anderson 1 g Director of Engineering INSURANCE PLANNERS Box 68 • 135 Third Avenue Southeast Hutchinson, Minnesota 55350 587.2299 November 16, 1988 Mr. Ken Merrill City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 RE: Liquor Liability Dear Ken: ,FOR YOUR INFORIOAT% The enclosed invoice and check reflect the 10% discount for your liquor store employee's participating in the "server's awareness" program offered by Insurance Planners. Sincerely, Dennis W. Potter DWP/sls Enclosures: �,�✓� ( 331 2 cc: Mark Flaten Gary Plotz Q 40 IE Ll MEMBERS PRESENT MINUTES DOWNTOWN TASK FORCE NOVEMBER 9, 1988 Paul Ackland Don Erickson Marie Klinghagen Steve Madson OTHERS PRESENT Gary Plotz Hazel Sitz (;e R Yo" Fps, MEMBERS ABSENT ry'`v Jan Kreitlow (excused) Cheri Swanson (excused) Arlen Solie Troy Wrucke Rev. Tim Maland Dave Larson Steve Barton Chairman Paul Ackland called the meeting to order at 7:45 p.m. in the Library Conference Room. The committee reviewed the draft questionnaire that has been prepared by a sub -committee for distribution to students and youth. Minor changes were suggested. Chairman Ackland wants the survey returned for tabulating by November 30 so it can be completed along with another city survey being done at that time. The committee reviewed responses that have been received to a survey sent to several cities by the chief of police, regarding problems and solutions relating to youth activities in those cities. There was discussion of an organization - Partners in Friendship - which is presently considering youth -oriented activities in Hutchinson. There was further general discussion of sports and other activities and options for dealing with youth questions. Meeting adjourned at 9:25 p.m. 0 Recorded by Hazel Sitz MINUTES MCLEOD REGIONAL RAIL AUTHORITY AUGUST 129 1988 Members Present: Sheldon Nies, Chairman Ancher Nelsen Dean Oleson Larry Graf Howard Christensen Bill Rogers (for Les Forman) Members Absent: Milo Rubasch FOR YOUR INFORMATION Others Present: Ron McGraw, Attorney Barry Anderson, Attorney Jerry Ross, Dakota Rail Michael Ross, Dakota Rail Jim Brown, MN/DOT Hazel Sitz, City of Hutchinson Chairman Sheldon Nies called the meeting to order at 10:30 a.m. at Peter's Restaurant, Hutchinson. The minutes of the June 21, 1988, meeting were read and approved. Dean Oleson was elected secretary -treasurer to fill John Bernhagen's unexpired term, on a motion by Ancher Nelsen, seconded by Howard Christensen, and carried unanimously. A new board member will be appointed to fill the vacancy at the next meeting. Attorney Barry Anderson reported on the status of insurance coverage for the Rail Authority. Regarding liability insurance, he stated coverage should be adequate, since agreements all require that the Rail Authority be named by Jerry Ross on any insurance policies. Regarding errors/ommissions and tort immunity, Attorney Anderson stated he is working with Dennis Potter on coverage and believes such coverage will be arranged. Attorney Anderson received confirmation from Chairman Nies that the required public hearing was held after the resolution forming the McLeod Regional Rail Authority was adopted by the McLeod County Board of Commissioners in November, 1984. Dean Oleson reported that the Farmers Elevator board of directors has authorized up to $5,000 of their shippers' contribution to pay necessary legal costs of the Rail Authority. Jim Brown, MN/DOT, distributed for review draft copies of agreements which have been drawn up by the state and which should be executed within the next week. State will provide a grant of $1,350,000 for the purchase of B/N and 3M and Lester's will each make loans of $200,000, per the agreements. Property sold would be used to repay loans. Time for repayment may be up to 5 years. Chairman Nies will call a meeting, tentatively for Wednesday, August 179 at which time the officers of the Rail Authority should execute the agreements. Meeting was adjourned at 11:15 a.m. Hazel Sitz, Recorder MINUTES MCLEOD REGIONAL RAIL AUTHORITY NOVEMBER 17, 1988 Members Present: Sheldon Nies, Chairman Ancher Nelsen Dean Oleson, Secy-Treas. Larry Graf Bill Rogers (for Les Forman) Milo Kubasch Members Absent: Howard Christensen Others Present: Ron McGraw, Attorney Barry Anderson, Attorney Jerry Ross, Dakota Rail Gary Plotz, City of Hutchinson Paul Ackland, Mayor Hazel Sitz, City of Hutchinson Gh Chairman Sheldon Nies called the meeting to order at 4:10 p.m. at Peter's Restaurant, Hutchinson. The minutes of the August 12, 1988, meeting were read and approved. Chairman Nies reported on communication received from Attorney Barry Anderson regarding insurance coverage for the Rail Authority. Coverage is in place, with a $50,000 deductible. This will be discussed further with Attorney Anderson. Jerry Ross was asked for an update on rail matters. He stated there have been • over 700 rail car shipments in this third year of operation. Increasing shipments are projected over the next 3 year period. Regarding the bankruptcy proceedings, he has released the Briggs and Morgan legal counsel because of long delays and has employed Bill Jonas as bankruptcy attorney. The reorganization plan was filed on November 9• U.S. Trustee will make some decisions on the reorganization plan on December 13. Closing of the sale to the Regional Rail Authority was done on September 1. The Rail Authority should receive deed maps, original deeds, and files on bridges, drainage, culverts, crossing signals, etc., as part of the total property documentation. This has been requested, but the Rail Authority should ask the state again for all materials. There followed discussion of trustee's powers. The trustee will want to sell right of way properties to pay indebtedness; however, considerable lease income will be needed to maintain cash flow. The court will decide how much property must be sold. Chairman Nies reported that Howard Christensen has indicated he wishes to retire from the Rail Authority. His position and one previous vacancy will need to be filled. Joe Gehlen (Silver Lake) and Tom Daggett were mentioned as being interested in serving. Motion was made by Ancher Nelsen, seconded by Larry Graf and carried unanimously to authorize Chairman Nies to contact Joe Gehlen and Tom Daggett and invite them to serve. A bill for legal fees of $1,567.25 due Attorney Barry Anderson was reviewed by • Chairman Nies. The bill was approved as read by unanimous consent. The chairman will work with the secretary -treasurer to set up a checking account and payment procedures. Minutes - page 2 Chairman Nies read a letter and resolution received from the Hutchinson City Council in which the Rail Authority is requested to maintain ownership of the railroad property and lease it to Dakota Rail. It was discussed that, since ownership agreements have alrady been signed, terms cannot be changed now. Mayor Ackland expressed the council's concerns regarding the city's investment in the rail spur and ownership questions as they affect crossings and utility easements. Further discussions between the Rail Authority and the City and research by attorneys would be helpful in resolving these concerns. Meeting adjourned at 5:00 p.m. Hazel Sitz, Recorder 0 • • FOR YOUR INFORMATIO HUTCHINSON SAFETY COUNCIL We Hutchinson Safety Council met October 31, 1988 at 12 noon at the Fire Hall. There were 9 members present. Dennis Asay from Hercules -Pure Culture Products presented a video tape on the planned disaster drill that was held this past spring. Questions and a general discussion was held following the program. It was very interesting and informative with many departments and hospital personnel involved. John Reynolds presided as the president was absent and the meeting was opened with a silent prayer. The 1989 monimating committee members are: Les Smith, Larry Karg and Randy Exsted. The slate of officers will be provided at the November meeting and the election in December. OLD BUSINESS Becky Walling was contacted by Randy Exsted and the advanced art class would design a sign for the Safety Council and a $24.00 award for the winner. The sign materials will be paid for by the Safety Council. A motion was made by Marlin Torgerson for a V x 5' sign, and to give the art class the go ahead with a $25.00 award for the winning design, and materials to be paid for by the council. This was seconded by Dennis Asay and carried. NEW BUSINESS 0. es Smith reported he sent out in his mailings, 23 mowing safety check lists from the U.S. Consumer Products Safety Commission. The next meeting will be Novemer 28th, at the Fire Station and Gene Anderson, City Engineer will give the program on the 1989 street improvements. With no further business the meeting was adjourned at I:OOPM by acting chairman John Reynolds. Submitted by: Marlin Torgerson Loretta Pishney Loretta Pishney will be acting secretary during the absence of Jean Ward. Treasurer's report not available. 0 FOR YOUR INFORMATION PIONEERLAND LIBRARY SYSTEM EbECUTIVE COMMITTEE MEETING October 10, 1988 Present: Steve Boehlke, Montevideo Lilah Buhr, Stewart Lorna Carlson, Murdock Lionel Barker, Glencoe Gladys Nelson, Ortonville Linda Ulrich, Renville Carol Conradi, Willmar Burton Sundberg, Director Sathy Matson, Associate Director Dave Lauritsen, Chippewa County Librarian Absents Howard Turck, Litchfield* *Excused absence Representing: ■ ■ n n ■ n Chippewa County McLeod County Swift County Glencoe Ortonville Renville Willmar Representing: Meeker County Chairman Boehlke called the meeting to order at 7:35 p.m. Nelson/Ulrich moved to approve the minutes of the September 12 meeting. Carried. Barker/Buhr moved approval of the treasurer's report for September. Carried. The quarterly update through September, 19880 shows expenditure of 77.53% of the budget. Total estimated receipts for FY88 are $1,01u0,000. Director's report: 1. The statistical report for September shows a slight decrease in circulation from September, 1987. 2. Nancy Carlson, a children's author, will be in Willmar November 9. 3. Newspaper clippings and the Public Library Newsletter were passed around. 4. Workshops on book repair will be held this month in Willmar, Montevideo, and Hutchinson. Nelson/Conradi moved to approve the bills. Carried. Committee and project reports: 1. Nelson/Conradi moved to direct Mr. Sundberg to send letters to the unaffiliated cities explaining the options available under Extension of Access legislation and listing facts about the Pioneerland Library System. Copies will be sent to city councils, city library boards, and city librarians. Carried. 2. The SAMMIE Governing Board met after the annual meeting at Marshall on September 29. Its neat scheduled meeting is December 8. The Advisory Board will meet November 17. 3. Hearings on the formation of Public Library Districts will be held October 11 in Marshall and October 12 in St. Cloud. b. The MLA Legislative Platform for 1989 includes funOing requests for basic grants for library services, cooperation grants, construction grants, the office of library development and services, MINITEL, and a children's specialist. 4omn0a1dat1,on9s 1. LDS has sent a check for $33,276 which is the 15% State Aid withheld. A state aid heck for $60,000 should be received by November 15- as Meeker County has sent a letter appointing Robert Arens to the PLS board. New businessi 1. Mr. Sandberg and Mary Henke, the Hutchinson librarian, met recently with the Hutchinson City Council. The budget request was approved. . 2. A survey of copy machines and charges shows the average charge is 10# a copy. Seven of the 17 copy machines in PLS libraries are locally owned. The executive committee will meet November Ili. The meeting was adjourned at 9:03 p.m. Lilah Buhr Secretary 0 0 October 1988 Balance Receipts: Basic State/Federal Aid Big Stone County *Chippewa County Kandiyohi County McLeod County Meeker County Swift County PIONEERLAND LIBRARY SYSTEM Treasurer's Report Lionel Barker, Treasurer BUDGET INCOME BUDGET INCOME MTD YTD BUDGET $ 69,271.95 $ 92,125.53 97,276.00 5,522.25 18,461.25 25,632.25 33,244.50 15,756.00 8,640.00 290,006.00 22,089.00 73,845.00 102,521.75 66,489.00 63,024.00 34,560.00 235,000.00 22,089.00 *73,845.00 102,529.00 66,489.00 63,024.00 34,560.00 Appleton 2,326.25 9,305.00 9,305.00 Benson 4,652.25 18,609.00 18,609.00 Glencoe 6,080.50 24,322.00 24,322.00 Graceville 968.75 3,875.00 3,875.00 Hutchinson 13,276.25 53,105.00 53,105.00 Kerkhoven 997.00 3,988.00 3,988.00 Litchfield 9,567.00 38,268.00 38,268.00 Ortonville 3,197.00 12,788.00 12,788.00 Willmar 20,972.00 83,888.00 83,888.00 Bird Island 1,720.75 6,883.00 6,883.00 *Dawson 2,384.00 9,536.00 * 9,536.00 Hector 1,570.25 6,281.00 6,281.00 *Madison 2,774.25 11,097.00 *11,097.00 . Renville 1,872.50 7,490.00 7,490.00 Cash Receipts 4,570.49 44,912.47 48,000.00 Gifts 115.00 1,771.70 2,000.00 Interest 719.24 5,543.38 8,000.00 Reimbursements (local govt) *Chippewa County 8,007.00 32,028.00 *32,028.00 *Dawson 1,368.00 5,472.00 * 5,472.00 *Madison 875.00 3,500.00 * 3,500.00 Benson (materials only) 67.96 1,986.94 2,300.41 Chippewa Co. (materials only) 10,000.00 11,967.64 Other Reimbursements 543.75 5,039.87 5,401.00 Other Total Receipts 293,157.44 11052,224.11 1,005,999.05 Other funds Glencoe Fund 3,742.00 KCWL 1,786.00 TOTAL RECEIPTS S BALANCE: $362,429.39 $1,144,349.64 $1,011,527.05 40 Page 1 (OVER) October 198b PIONEERLAND LIBRARY SYSTEM TREASURER'S REPORT (Continued) EXPENDITURESN MmeVTO % OF EX►_ CURRENT _._ ' EXPENDITURES EXPENDITURES TO EST BU06Et GRO_ ACCT UP... _stLO _ _ .00 .poi .0 LIBRARY - --` - PERSONAL SERVICES _SALs�tFc ANo_YAGES__----._" 54.092a9i.__. HEALTH INSURANCE 1.475.81 HEALTH INSURANCE - DEDUCTIBLE 192.02 RFTJUIENf r--LUURANCE__.____ 3.037.84 Acct GROUP... 609798.65 MATERIALS ._300KS_r_ADU 1 BOOKS - CHILDREN GENERAL REFERENCE 110.51 598.10 PAMPHLETS �Dp SWIFT COUNTY MATERIALS .00 _ BENSON LIBRARY MATERIALS 589240.00 CHIPPEWA COUNTY LIBRARY MATERIALS 762.99 8MM 9 16KH FILMS .00 .u0% 303.9T AUDIO DISCS AND TAPES . SLIDES AND FILM STRIPS .00 MICROFORMS 12.00 BINDING --- .00 -"- ACCT GROUP... 69530.68 . _CATALOGING_ 250.00 _ _ OCLC AND OTHER CHARGES _ .00 COM VENDOR CHARGES 59301.69 ACCT GROUP._.... 59301.69 YENIClES - "- OPERATION AND MAINTENANCE 942.31 INSURANCE__ _ _ _ .00 ____ ___ _ AMORTI6T10N .00 ACCT GROUP..." 942.31 _ COMMUNICATION--- _ _ TELEPHONE AND LINE CHARGES - __ - 088.70 TERMINAL MAINTENANCE .00 POSTAGE AND SNIPPING. ._ _ _ 6ST.10 ACCT GROUP... 19345.80 EQUIPMENT -11EIL1WUIPLIEILL._---'- --`-_-- .00 A/V EQUIPMENT ----"".O0 - MAINTENENCE AND CONTRACTS 19554.36 _._S9R0_UP..:--_-.._ l:SS4.36_ OTHER CUSTODIAL SUPPLIES AND EQUIPMENT 33.18 _SUPPLIES_AKQ -PRLNTING__ _1.363961_ PROMOTIONAL AND PROGRAMMING 374.40 MILEAGE AND MEETINGS - STAFF 263.52 ... MILEAGE. AND MEETINGS -11tUS7EE5 320986___ _-_PROF. _MEM�f,RSil"[V �1 T£T ECS .____ .00 INSURANCE -- - -- "" .00 _ ADS AND LEGAL NOTICES 52.37 _AUR1LCgG__ .00 BOOKKEEPING 225.00 CONTINUING EDUCATION 00 SPECIAL _..ACCT_¢ROUP... -- -- GLENCOE FRIENDS, 1983 SON FUND ILOCALI ACCT GROUP*. -- ORG. TOTAL... 29832.94 618.92 _ .x00_ _._. 841.39 .00 159.73 19620.04 809926.47 5349682.81 14.147.21 2.402.98 SU9365.88 601.616.88 599832.87 179462.60 119270.44 279611.92 113.50 .00 19596.37 _ 109744.06 19800.00 49230.75 53.60 106.11 184.50 340.77 1359347.49 10.121.00 IS9B27.78 259954.78 t19589.81 834.24 59000.00 179424.05 79412.11 906.40 89006.20 169324.71 19$44.04 19200.66 149929.10 179673.80 739.29 179089.12 19193.16 49040.77 29590.76 464.00 89605.00 142.13 19400.00 29250.00 31S.21 389829.44 29209.62 218.75 69782.71 .00 462.49 99673.57 6629846.72 ENDING CASH BALANCE $281,502.92 $281,502.92 Page 2 61.78% 6S39820.00 67.37% 21.000.00 80.10% 3.000.00 86.51% 589240.00 81.74& 7369060.00 85.48% 709000.00 97.019 189000.00 112.70% 109000.00 131.49% 21.9000.00 37.639 300.00 .u0% .00 _88.03% 1.813.47 89.787 _ 119967.64 46.15% 39900.00 86.14% 49800.00 26.609 200.00 42.444 250.00 184.50%_ 100.00 35.87% 950.00 94.462 1439281.11 94.90% 109671.00 87.932 !8.000.00 90.53% 289671.00 77.27% 159000.00 55.62% 19S00.00 125.00% 49000.0 85.00% 209500.lw 87.20% 89500.00 64.14% 19400.00 100.08% 8.000.00 91.20% 179900.00 77.20% _ 29000.00 171.52% 700.00 124.419 129000.00 120.23% 149700.00 73.93& 19000.00 es.415% __,;99000.00 238.63% 500.00, 73.477 S9SOO.JO 80.96% 3r2OO.00 116.00% 400.00 95.61% 99000.00 142.13% 100.00 116.67% 19200.00 75.00% 39000.00 63.04% 500.00 87.45% 449400.00 S9.094. 39742.00 12.25%. 19786.00 .00% .00 900% .06 .008 .00 174.99% $9528.00 85.34% 190119040.11