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cp03-14-1989 cr HUTCH INSON CITY CALEHDAR WEEK OF MArrh_j,z_._T0 _nirch 18 rJEDNESDAY -15- 10:00 A.M. - Directors Meeting at City Hall 10:00 A.M. - Senior Advisory Board Meeting at Senior Center SUNDAY -12- THURSDAY -16- MONDAY -13- 7:00 P.M. - City Council Work- d"° shop /Meeting at � City Hall FRIDAY -17- ST. PATRICR'S DAY VACATION & CONFERENCE: Barry Anderson - March 11 -18 George Field - March 16 -18; Conference TUE.' AY 14 Noon - C.A.E.R. Committee Meeting at HTI 7:30 P.M. - City Council Meeting at City Hall SATURDAY -18- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 14, 1989 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Timothy Maland, Faith Lutheran Church 3. Consideration of Minutes - Regular Meeting of February 28, 1989 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - February 1989 (b) Appointments: 1. Nursing Home Board - Kay Peterson 8 Elaine Black 2. HRA - Tammy Vendlandt 3. Downtown Design Review Committee - Jay Beytien (c) Presentation of Plaques Action - Motion to order report and minutes filed and ratify appointments 5. Public Hearing - 8:00 P.M. Hone 6. Communications. Requests and Petitions None 7. Resolutions and Ordinances (a) Resolution No. 8967 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Revised 1989 Nutrition Program Contract Action - Motion to reject - Motion to approve and enter into revised agreement 1 CITY COUNCIL AGENDA - MARCH 14, 1989 9, New Business (a) Consideration of Recommendation of Acting City Engineer To Drop Project No. 89 -11 (Construction of City Parking Lot) Action - Motion to reject - Motion to approve deleting project (b) Consideration of NSF Checks to Be Written Off City Books Action - Motion to reject - Motion to approve (c) Consideration of Authorization To Enter Into Contract With Xerox for 5052 Copy Machine Action - Motion to reject - Motion to approve and enter into contract (d) Consideration of Retainage Reduction for Robert L. Carr Company Action - Motion to reject - Motion to approve (e) Consideration of Reimbursement From 1988 Water /Sewer Fund to General Fund Action - Motion to reject - Motionn to approve (f) Consideration of Demolition Cost On McLaughlin Building Action - Motion to reject - Motion to approve and confirm collection of costs (g) Consideration of Revenue Bonds for Burns Manor Nursing Home Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 8968 (h) Consideration of Employment of Marlow Priebe On Short -Term Contract Basis Action - Motion to reject - Motion to approve and enter into contract Q) Consideration of Assessment Hearing for Project No. 89 -01, Letting i Action - Motion to reject - Motion to approve and hold hearing - Motion to waive readings and adopt Resolutions No. 8969 and No. 8970 10. Miscellaneous (a) Communications from City Administrator 0 2 CITY COUNCIL AGENDA - MARCH 14, 1989 0 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Notion to approve and authorize payment from appropriate funds 12. Ad.iournment 0 ►__J 3 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 28, 1989 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Assistant Engineer Cal Rice, and City Attorney G. Barry Anderson. 2. INVOCATION No one was present for the invocation. 3. MINUTES The minutes of the regular meeting of February 14, 1989 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JANUARY 1989 2. PARK & RECREATION BOARD MINUTES OF DECEMBER 28, 1988 3. NURSING HOME BOARD MINUTES OF JANUARY 26, 1989 (b) REDUCED REFUSE RATE The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to order the report and minutes filed and approve the reduced refuse rate. Motion unanimously carried. 5. PUBLIC HEARING None, 6, COMMUNICATIONS, REQUETS AND PETITIONS (a) DISCUSSION OF BEELER /ANDERSON CUL -DE -SAC PROPOSAL BY JUNE REDMAN Alderman Torgerson reported that the Planning Commission concurred with the developer to proceed with the platting process, with the stipula- tion to downzone the property to R -1 and that a restrictive covenant be written, stating there be no more than six lots and a minimum of four lots in the plat. The plan would reduce the assessment for the adjacent Wagner property and add an additional lot for development. Following discussion, Alderman Mikulecky moved to approve the concept of the plan. Motion seconded by Alderman Torgerson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES 1 oS' CITY COUNCIL MINUTES - FEBRUARY 28, 1989 0 (a) RESOLUTION 10. 8964 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 8964. Motion unanimously carried. (b) ORDINANCE 10. 3/89 - ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBDIVISION NO. 19 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to waive second reading and adopt Ordinance No. 802. Motion unanimous- ly carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR REMOVAL OF TRAILERS AT MIDWEST TRAILER COURT (DEFERRED FEBRUARY 14, 1989) Upon the recommendation of the City Attorney, Alderman Carls moved to defer. Motion seconded by Alderman Torgerson and unanimously carried. Attorney Anderson reported that at least two of the trailers in the Midwest Trailer Court are owned by Sam Ulland. Following discussion, Alderman Torgerson moved to direct that the Building Department and City crew remove the two trailers that can be moved (owned by Ulland). Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Mikulecky moved to authorize discontinuation of service as recommended unless other arrangements had been made. Motion seconded by Alderman Carls and unanimously carried. (b) CONSIDERATION OF CLOSING OUT HUTCHINSON CRIME PREVENTION FUND AS PROPOSED BY POLICE CHIEF Following discussion, Alderman Mlinar moved to approve. Motion second- ed by Alderman Torgerson and unanimously carried. (c) CONSIDERATION OF SERVICE AGREEMENT FOR POLICE STATION TOSHIBA PHOTO COPIER The motion was made by Alderman Carls, seconded by Alderman Torgerson, to approve and enter into agreement. Motion unanimously carried. (d) CONSIDERATION OF PAYMENT FOR CONSTRUCTION AND ASSESSING SEWER PROJECT 2 CITY COUNCIL MINUTES - FEBRUARY 28, 1989 Following discussion on the method of payment and assessment, Alderman Torgerson moved to reject so the Council would not set a precedent. Motion seconded by Alderman Carla and unanimously carried. (e) CONSIDERATION OF ESTABLISHING DATE FOR LOCAL BOARD OF REVIEW Alderman Mlinar moved to approve the date of May 24, 1989 at 4:30 P.M. Motion seconded by Alderman Carla and unanimously carried. (f) CONSIDERATION OF SUPPORT FOR APPLICATION BY CITY OF WILLMAR AND COUNTY OF KANDIYOHI FOR VETERANS NURSING HOME SITE Following discussion, Alderman Carla moved to approve and to waive reading and adopt Resolution No. 8965 of support. Notion seconded by Alderman Torgerson and unanimously carried. (g) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM DAGGETT, HUTCHINSON MANUFACTURING, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the permit and to waive reading and adopt Resolution No. 8963. motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF LOT SPLIT ON GAUGER STREET REQUESTED BY JAMES LAUER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mlinar moved to approve the lot split. Motion seconded by Alderman Carla and unanimously carried. (i) CONSIDERATION OF PRELIMINARY PLAT OF MAC SUBDIVISION SUBMITTED BY RICHARD MCCLURE (TWO NILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Aldermen Mikulecky moved to refer to the County with no objection. Motion seconded by Alderman Torgerson and unani- mously carried. (j) CONSIDERATION OF BEGINNING ANNEXATION PROCEDURE ON MCDONALD PROPERTY REQUESTED BY LORETTA MCDONALD WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Mlinar moved to approve and refer to the Municipal Board. Notion seconded by Alderman Mikulecky and unanimously carried. (k) CONSIDERATION OF SIX MONTH EXTENSION FOR CONDITIONAL USE PERMIT REQUESTED BY JOHN MILLER (CAR WASH) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 3 CITY COUNCIL MINUTES - FEBRUARY 28, 1989 Following discussion, Alderman Carle moved to approve the extension. Motion seconded by Alderman Mlinar and unanimously carried. (1) CONSIDERATION OF RETAIIAGE REDUCTION FOR ROBERT L. CARR COMPANY FROM $50,000 TO $40,000 Following discussion, Alderman Torgerson moved to approve the retain - age reduction. Motion seconded by Alderman Mlinar and unanimously car- ried. (m) CONSIDERATION OF REQUEST BY PARK & RECREATION BOARD FOR ENGINEERING STUDY AT CIVIC ARENA Acting Director Marvin Haugen presented a proposal from Bonestroo, Rosene, Anderlik & Associates to do an engineering study at the Civic Arena for a "not to exceed" limit of $6,000 plus expenses. It was rec- ommended to reallocate the $5,000 for repair of the front entrance doors toward the cost of the study. Following discussion, Alderman Mikulecky moved to approve the study and to take any additional money out of the capital improvement fund. Notion seconded by Alderman Torgerson and unanimously carried. (n) CONSIDERATION OF PURCHASE OF COMMERCIAL DISHWASHER FOR HUTCHINSON . COMMUNITY HOSPITAL Following discussion, Alderman Torgerson moved to approve the purchase. Notion seconded by Alderman Mikulecky and unanimously carried. (o) CONSIDERATION OF PURCHASE OF HALF -TON FOUR WHEEL DRIVE PICK -UP WITH PLOW FOR HUTCHINSON COMMUNITY HOSPITAL Following discussion, Alderman Mlinar moved to approve the purchase. Motion seconded by Alderman Carls and unanimously carried. (p) CONSIDERATION OF ELECTRICAL SYSTEM AT CIVIC ARENA It was reported that there was a need for installation of a new elec- trical system at the Civic Arena, and a price quotation of $5,066 had been received. The 1989 budget had $2,000 set aside for this item, and the farm show promoter, Agri -News, had agreed to spend approximately $1,800 towards a permanent system. Following discussion, Alderman Torgerson moved to take up to $900 out of the capital improvement fund to apply to the electrical expense at the Civic Arena. Motion seconded by Alderman Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR 4 CITY COUNCIL MINUTES - FEBRUARY 28, 1989 City Administrator Plotz stated a date should be chosen for the Council to hear reports from the H.C.D.C. and the Small Cities Project Coordin- ator, as well as a cost factors report from the Assistant Engineer. It was the consensus of the Council to hold a workshop meeting on March 13 at 7:00 P.M. in City Hall. Mr. Plotz reported that Richard Shermo was offered the position of Di- rector of Engineering with the negotiated terms, but he had declined the position. Following discussion, Alderman Torgerson moved to adver- tise the engineering position again and go through the process. No- tion seconded by Alderman Mlinar and unanimously carried. The recommendation was made to consider hiring an outside firm to do the improvement project on Bluff Street. The City Administrator reviewed upcoming meetings. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented about a recent article in The Hutchinson Leader which stated that Hutchinson was dragging its feet regarding a recycling program. . (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about the status of elected officials being covered by workman's compensation . He wondered if the City Council should adopt an ordinance regarding this matter. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky asked if the City Administrator had talked to the Executive Director of the Community Development Corp. regarding his schedule during legislative sessions. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The notion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:40 P.M. CJ 0 __e: 1m1a.L r.;r.hLS cl£c. n eft C-401 u.i. 6.e4A sa.,I or co.UUi eri T' - -' .. -- -____: =._... ' usere wetwor rte ttisvLhod mi Issued 1 I aae cons[t any anae n news an ,- sere.. knck,,*W ilP FWel REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 3%n 2� a 9999 :£5 1 C 9999 02730 PES RAFRA ELDG CF FICIAL If your budding permit system has changed, mark fXl appropriate boa below and explain In comments. TY HALL 37 WASHINGTC14 AVE WEST Discontinued issuing parmila TCHINtCF R4 K5n_5C Merged with another system ❑ Split into two or more systems ❑ Annexed land areas Hed other changes AND MAIL I BEFORE o permits were issued tluring ❑ this period, mark fNl m the boa --y 8uhl o /the Census 1201 Instructions ere included. For and return this /arm East Tenth Street further assistance, call collect JeHessa1wille, IN 47132 PRIVATELY OWNED 13011763-7244. PUBLICLY OWNED NEW RESIDENTIAL HOUSEKEEPING Number of Valuation of Number of Valuation of BUILDINGS Item No. Buildings Housing units g onstruction Omit cents Buildings Housing construction del (b) units Omit cents Icl (d) del 111 I ) - family houses, detached e homes. 101 milt' h Single family houses, attached ratedbyground / well, wtoo its above or below, and me has frog systems and utility meters, JTOTAI- each unit as a separate bulldingl 102 mily buildings 103 and four family buildings 104 -more family buildings 105 -Sum of 101 -105 ---� 109 NEW RE SIDE NTIAt NONHOUSEKEE PING PRIVATELY OWNED PUBLICLY OWNED Number of Valuation of Number of Valuation of BUILDINGS fern Item Buildings Rooms construction Omit cents Buildings Rooms construction Hotels, motels, and tourist cabins del dal Icl dal del If) Omit cents Ivl (transient accommodations only) 213 Other nonhousekeeping shelter 214 NEW NONRESIDENTIAL PRIVATELY OWNED PUB LICLY OWNED m Number Valuation of Number Valuation of BUILDINGS IteNo of buildi ngs a0Oa1NCn Om t cents ts Of buildings construction Omit cents Amusement, social, and recreational del 318 (b) Icl let del Churches and other reli i.us 319 Industrial 320 Parkin era es (buildings and open decked) 321 Service stations and repair garages 322 Hospitals and institutional 323 Offices, banks, and professional 324 Public works and utilities 325 Schools and other educational 326 Stores and customer services 327 Other nonresidential buildings 328 Structures other than buildings 329 ADDITIONS, ALTERATIONS, AND PRIVATELY OWNED PUBLICLY OWNED Nuomber Valuation of Number Valuation of Item CONVERSIONS No buildings construction Omit cents of 6uiltlings Construction Omit cants IeI Ibl Icl Ill IeI Residental - Ciessfy sdditions of garages and carports in item 438. 434 1 3, 324.00 Nonresidential And nonhwsekaepinp 437 - 2 S 950.00 Additions of residential garages and carports lattabaed and datacbedl 43 1 7,500.00 PLEASE CONTINUE ON REVERSE SIDE �e Total Permits - 4 /Total Valuation - §16,774.00 mvu nvno nnY rrareweus Ywntu YYBLIOLY UWNLY RAZING OF Item Numbw of Number of BUILDINGS No. Buildings Housing Buildings N eusrn ° unita units W mI In wl al Single - family houses (artached and detached) 818 Two - family buildings 818 Three- and four family buildings 867 Five or more family buildings 818 A it other buildings and structures 819 INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT $500,000 OR MORE Please provide the following information for each permit authorizing construction valued at $500.000 or more entered in sections I through IV. Item Number of No. from Description p Name and address of Owner ship Valuation of set. owner or builder Mark fXI construction Omit Hous.ng Buildings I —IV one cents units lei (bI Icl lo) lei l6 Ip) KiM of building _______________________________ Sne atlaress ____ _______________________________ ❑Public Kind p1 builtlmp I -ad _______________________ ❑Priwta Sne d- ❑Public Kind of building ------------------------------------ ❑Privne Srte address S Kind of building ____ _______________________________ ❑Privet. Site sedrass ____ _______________________________ ❑Public Kind of Wilding ❑Prlwv _______________________________ Sne address ____ _______________________________ El Public Kind of building - -- - - - - -- ❑Privne _________________ Site address ____ _______________________________ ❑Public Kind ae building ------------------------------------ ❑Private Siu aadrus ____ ___________________ ❑Public KIM of Wdtlinp .................................... Opr i'.t. Sne aedreas --------------- -- ------------------------------------ ❑Public Kind of iWiip ------------------------------------ _ ❑Privne _head__________ ____ Site addnu S comments Am you swan of any now parmN46auing IurisdlctlansT C1 No ❑ Yes — Please give addition)inlozmavon in comments. Name of person to contact regarding this report Telephone .Iane9 G. ISaLka Ares code Number Extension Title Building Official 612 587 -5151 E 0 RESOLUTION NO. 8967 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Nalco 7152 $ 3,612 Wastewater Treatment WWTP Yes Nalco Chemical Co. Jeep - 1986 P.V. 6,380 Wastewater use WWTP * Erickson Auto Sale Floor Coating 4,000 Replacement Water Yes Pro Maintenance *$6,000 Budgeted Balanc from rent expense. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Diesel Fuel $ 2,607.60 Street Yes Schmeling Oil Co. Date Approved: March 14. 1989 W,otion made by: Seconded by: Resolution submitted for Council action by: j' (612) 587 -5151 !/UTIH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 M E M O R A N D U M DATE: March 10, 1989 T0: Mayor & _C Lt Y_ — _ Council — — — — — — — — — — — — — — — — — — FROM: Gar - D. P1otz, CiLy Administrator— — — — — — — — — — — — — SUBJECT: — Renewal of Hutchinson—Nutrition—Program Lease -- - ----- - - - - — — - - - — — — — The proposal voted on February 14, 1989 regarding the nutrition contract was for the amount of $889.86, based on the recommendation of the Senior Advisory Board. We need the Council's authorization to reduce the amount to $854.00 as presented in the attached lease agreement. Attachment /ms 0 NY community action agency, inc. Mid -Town Plaza 310 South First Street Box 1359 Willmar, Minnesota 56201 (612) 235 -0850 1 -800 -992 -1710 (Toll Free) February 24, 1989 Gary D. Platz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Platz: 1� is I have received your correspondence dated February 21, 1989. I am able to comply with the time changes requested on the "Use of Premises" section in the 1989 lease. As I explained to Mr. Erickson in a correspondence dated January 31, 19B9, I am unable to increase the utility reimbursement to the 1988 level of $889.86. In August of 1988, we as a program had to make some cost containment moves. One of the changes was to eliminate staff meals. Therefore, in 1988, the Prog ram produced less meals than was estimated for the 1988 utility reimbursement. The 1989 utility payment is a reflection of the actual meals we plan to produce this year. Program regulations do not allow me to pay rent, only a utility payment for meals. For this reason, I am unable to raise the utility reimbursement in the 1989 lease. I have enclosed a copy of the 1989 lease with the time changes requested. Please contact me if you have further concerns. Respectfully, 1—Aa maa 4904;4,j Tamraa Goldenstein Program Coordinator TG:nma Enclosure (platzlet) 2/89 -Lf Heartland Communitv Action Aaencv is an Foual Onnnrhinity Fmnlnvpr I (612) 587 -5151 7 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 21, 1989 Ms. Tamraa Goldenstein Program Coordinator Community Action Agency Inc. Mid -Town Plaza 310 South First Street P.O. Box 1359 Willmar, MN 56201 SUBJECT: Renewal of Hutchinson Nutrition Program Lease Dear Ms. Goldenstein: Please be advised that the City Council approved the recommendation of the Senior Advisory Board regarding the 1989 Nutrition Program contract at its meeting of February 14, 1989. A copy of the Senior Advisory Board memoran- dum is enclosed. The quarterly payments of $889.86 represents the same amount as that paid in 1988. Please note there is also a change in the hours for use of the premises. We are requesting that a revised lease agreement be submitted for signature. If you have any questions, please feel free to contact me. Sincerely, CITY OF HUTCHINSON Gary7plotz City Administrator GDP:ms cc: Mayor Paul L. Ackland Barb Haugen, Sr. Center Coord. Kenneth B. Merrill, Finance Dir. 0 PARKS 0 RECREATION FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587 -2975! SENIOR CENTER �<< CIVIC ARENO 587 -6564 587 -4279 To: Gary Plotz From: Senior Advisory Board Re: 1989 Nutrition Program Contract Date: January 19, 1989 This is to inform you that the Senior Advisory Board has approved the lease agreement with the Nutrition Program with the following additions: 1) Reimbursement - the quarterly payments of $889.96 (1988 reimbursement) each shall be paid to the Lessor 2) Use of Premises - Lessee shall have the right to is use the kitchen area from 5:00 am to 2:00 pm and the multi- purpose area (dining room) from 10:00 am to 1:00 pm. daily Monday - Friday. Communications with local Nutrition Program staff as well as with Program Coordinator, Tamara Goldenstein have taken place with regards to the above mentioned additions to the lease. Please contact Barb Haugen if you have any questions or comments. E 0 11 LEASE AGREEMENT THIS AGREEMENT, signed and dated below, specifies the terms and conditions as agreed by the City of Hutchinson (Lessor) and The Community Action Agency Senior Nutrition Program (Lessee) for Lessee to use the premises described as: Hutchinson Senior Center, 115 Jefferson, Street, Hutchinson, MN 55350. BOTH PARTIES AGREE AS FOLLOWS: TERM This lease shall he in effect for the calendar year 1989 and renewable annually thereafter until either party provides 50 days notice of intent to terminate. REIMBURSEMENT The quarterly payments of $854.00 dollars each shall be paid to the Lessor for reimbursement of utility and maintenance expenses directly associated with Lessee's use of the premises. This amount shall be reduced in any month on a prorated basis if the Lessee's use is terminated or less than the usage at the beginning of the term. USE OF PRE14ISES Lessee shall have the right to use the kitchen from 5:00 am to 2:00 pm and dining /cgmmon area from 10:00 am to 1:00 pm daily, Monday through Friday, to provide meals and social services to senior citizens. in the event the Lessor must unavoidably use the premises during these hours the Lessee shall be notified two weeks in advance and provided with an acceptable alternate option or receive a prorated credit toward reimbursement owed Lessor. REPAIR /MAINTENAYJCE /UTILITIES Lessor agrees to maintain the premises including sidewalks and parking lots in good order to insure safe, sanitary, and habitable occupancy by Lessee. Lessor agrees to maintain all Lessor owned equipment and fixtures included in the leased premises in safe and good working order. Lessor agrees to maintain all structural components (including but not limited to: mechanical, plumbing, electrical, all surfaces including glass, et--.) in safe and good condition. All such repair and maintenance is at Lessor's expense. The Lessor will be responsible for major housekeeping chores, (i.e. cleaning bathrooms, cleaning carpet, washing windows, and shoveling snow.) The Lessee will conduct daily light housekeeping. Utility payments to the vendors shall be the responsibility of the Lessor. LESSEE TRADE FIXTURES • All goods, foodstuffs, fixtures, equipment and personal property of the Lessee shall remain the property of and reserved for the Lessee at all times. Any damage /disappearance mysterious or otherwise, during the Lessors use of the premises shall be the Lessors responsibility to reimburse. LESSOR PROVIDED TRADE FIXTURES The Lessor shall provide adequate refrigeration, oven. washing and storage fixtures as-well -as place settings, tables anri chairs, and cleaning utensils for mealsite operation at the level described in "special ccnditions" INSURANCE The Lessee agrees to carry personal property insurance to cover all it's contents and personal property on the leased premises. ASSIGNS The terms and agreements of this lease shall extend to and bind the heirs, assigns, and executors of both parties. FOOD LICENSE The Lessee will maintain a Minnesota Food License for Program operations only. The Lessor is responsible to ensure that any other food preparation activities in the facility are in compliance with Minnesota State Law. SPECIAL CONDITIONS: A. The Lessee will maintain telephone service for program use only. B. The Lessor will provide adequate place settings and other fixtures for an average meal service capacity of 60 persons. IN WITNESS WHEREOF both parties have executed this agreement with their signature below as dated. LESSEE Community Action Ageyncy,,,,��}}��,�� Senior ut AR �on Prcy�ogra��r --�— L LESSOR •mil Date— 4c `rs� Date (Hutchinson.lse) 0 (612) 587.5151 F CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: March 7, 1989 T0: —Gary p.— Plotz� City Administrator -- — — — — — — — — — — — — — — FROM: —Gal— Rice, — Asst. — Engineer SUBJECT: — Delettom of Protect No. -89 -11 Larry Karg and I went over this last week, and we are in agreement that we should put this project on hold. /ms 0 I would like to delete project No. 89 -11, construction of wear course on city parking lot located at the southwest corner of Franklin Street • and First Avenue Southwest. This lot was constructed in 1971, and rather than spend $8,000 on an overlayment, it may be cost effective to use it as is a couple of years. Then excavate and reconstruct the lot. Larry Karg and I went over this last week, and we are in agreement that we should put this project on hold. /ms 0 (612) 587 -5151 f/!/TCH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO MARCH 8, 1989 TO: MAYOR & CITY COUNCIL ----------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------------------- - - - - -- SUBJECT: NSF checks ----------------------------------- - - -- -- It would be requested the City Council authorize the writing off from the city's books NSF checks from 1987 and prior years. We have attempted to collect the amounts and have not yet had any success. We will be continuing to collect but for the auditors purpose it would be better to write them off at this time. The request would be for a write of checks totaling the following amounts and from the following funds: General /Water Sewer Fund $147.50 Liquor Fund(1985,1986 & 1987) 738.76 0 9 -J- Ll L J (612) 587 -5151 Roue, CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUiCHINSON, MINN. 55350 MEMO MARCH 8, 1989 TO: MAYOR & CITY COUNCIL ----------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------- ------------ ------------ - - - - -- SUBJECT: XEROX 5052 LEASE Last fall the city council authorized the signing of a contract with Xerox to purchase by lease a 5052 copier. The understanding of the lease was their would be a write down by Xerox of $5,000 enabling the price to very similar to our present lease arrangement. We have now been informed the lease was not accepted at the higher level of Xerox and the lease must be redone at a higher rate. The City Attorney has reviewed the documents and agrees the city probably has a good lease but since the Xerox will not honor it the length of time involved in litigation may not make it worth while to pursue. The Xerox representative has made a revised lease arrange whereby the monthly rate would be $329.80 per month rather than the proposed $264.95 per month. In order to make up some of these costs Xerox would also carry the maintenance cost at no charge for first 7 months. This would allow us to stay very close to our budget for 1989. Our cost for the next 4 years would increase by approximately $780 per year (total lease and maintenance cost). If the council would not agree to this we would be back to the 1048 machine which had been giving us many many problems. We have been using the new machine for the past several months and believe to be a very good and save us a lot of time. The time saved especially when compared to the 1048 would more than make up the $780 increase over the next years of machine operation. It would be the recommendation to enter for an amount not to exceed $329. understanding there will be maintenance up some of the cost increases mentioned into the lease arrangement 80 per month, with the cost consideration to make above. (612) 587 -5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: March 9, 1989 TO: MAYOR AND CITY COUNCIL ------------------------ - - - - -- FROM: RANDY DEVRIES ------------------------ - - - - -- SUBJECT: RETAINAGE REDUCTION BY R.L.CARR. — — — — — — — — Retainage reduction for R.L. Carr is to be completed by 3/14/89. Amount be based on the amount of work that RD /pl Ll contingent on work of the reduction will is done this week. ?-,e, (612) 587 -5151 f/l17CH� CITY OF HUTCH/NSON • - 3' WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 MEMO MARCH 8, 1989 TO: MAYOR & CITY COUNCIL ---------------------------------- --- ----- - - - - -- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------- - - - - -- SUBJECT: 1988 WATER /SEWER FUND REIMBURSEMENT TO GENERAL FUND ---------------------------------------------------------------- Our 1988 General Fund Budget contained reimbursement of some expense from the Water /sewer fund. This has been budgeted in the past years. A list of some of these expenses are listed below: Audit $3,200 City Engineer 300 hours 7.518 City Administrator 110 hours 3,032 Finance Director 200 hours 4,556 Accounting 48 hours 569 Receptionist 416 hours 3,494 $22,369 This represents a conservative estimate of, and by no means all, expenses which could be reimbursed. It is requested the City Council authority to reimburse the general fund for 1988 in the amount of $22,369. This was budgeted in 1988 and should be reflected in the 1988 financial statements. :reimb 9 -� i (612) 587 -5151 YzIml, CITY OF HUTCHINSON / 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO TO: MAYOR & CITY COUNCIL MARCH 8, 1989 FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------------------------------- --- - - - - -- SUBJECT: DEMOLITION COST ON McLAUGHLIN BUILDING ----------------------------------------------------------- - - - - -- Several years ago the city demolished the building on Lot 5 Block 18 South 1/2 city know as the John W. McLaughlin Property - 136 Huron. At the time of demolition we certified the amount to taxes for collection. The property went tax forfeit and was sold at auction and purchased by the Hutchinson HRA. At the time of the sale we stated, which has been confirmed by the County Auditor, the assessment would be reinstated on the property when it was sold. We placed the amount on our records believing the payment would occur at the time the property was sold by the HRA. This property was sold and now the matter of the $1,544.55 according to our record would be due and payable. The HRA does not believe the amount should be paid. They did not have an assessment search until the property was sold and the $1,544.44 shows on this search. The question being asked if the City Council would forgive the $1,544.44 or is the amount due and payable apparently by the HRA. We can find no action taken on this by the city council in the recorded minutes. FF i 0 930 PARE AVENUE NEW "RE, NEW YOYE 10022 (212)aIS -92Do 13.10 CONNECCICIPI AVENUE, N. W. WAREINOTON, D.C. E0036 (208)057 -0700 3 ORACECRGRCE STREET LONDON ECEV OAT, ENGLAND OI- 929 -3394 36, HOE TRONCNET 75009 PARIS, PRANCE 01- 42- 66 -59 -49 FAR EAST FINANCE CENTER BONG WORD 652- 5-0612555 DoRSEY & WHITNEY A P—..— Iw -.. Fwrzse,axwl C---- 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) &30-2600 TELEX 29 -0605 PAX (612) 040 -2869 JEROME P. GILLIGAN (612) 340 -2962 March 8, 1989 Mr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Gary: 340 FIRST NATIONAL BANK BUILDING KOCEENTEB, MINNESOTA 55903 (5G7)26e -3L56 315 FIRST NATIONAL BANK BUILDING WAYEATA,M[NNEKOTA 55391 (612) 475 -03]3 1' 1 MUST INTERSTATE CENTER BILLINOS, MONTANA 59103 20, DAVIDSON BUILDING GREAT PALLS, KONTANA 59401 (406)141-3632 127 EAST FRONT STREET MISEOU"'XONTANA 59502 (400(721 -0025 Re: Nursing Home Revenue Bonds, Series 1989 City of Hutchinson, Minnesota �kh618 *0Il /2,�Jiz Mich IV09 6 7) uMVM V Xc BY Enclosed is a draft of the resolution of the City Council calling for the public sale of the revenue bonds to finance the improvements to the Burns Manor Nursing Home. Bill Fahey advises me that this resolution may be considered by the Council at its meeting next Tuesday. As you will see from looking at the resolution, the terms of the Bonds will need to be inserted in the various blanks in the resolution. If you have any questions, please give me a call. JPG:cmn Enclosures cc: Bill Fahey Yours tr y, eroc(e P. Gi gan I- DRAFT CERTIFICATION OF MINUTES RELATING TO $ NURSING HOME REVENUE BONDS, SERIES 1989 Issuer: City of Hutchinson, Minnesota Governing body: City Council Kind, date, time and place of meeting: A regular meeting held on , 1989, at 7:30 o'clock, p.m., at the City Hall in the City of Hutchinson, Minnesota. Members present: Members absent: Documents attached: Minutes of said meeting (pages): 1 through 9 RESOLUTION NO., RESOLUTION RELATING TO $ NURSING HOME REVENUE BONDS, SERIES 1989; CALLING FOR THE PUBLIC SALE THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this day of 1 1989. Gary D. Plotz City Administrator 0 (SEAL) 9-cT. Member introduced the following resolution and moved its adoption: RESOLUTION NO, o 9 v� RESOLUTION RELATING TO $ NURSING HOME REVENUE BONDS, SERIES 1989; CALLING FOR THE PUBLIC SALE THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: 1. Authorization. It is hereby determined that it is necessary for the City to issue and sell its Nursing Home Revenue Bonds, Series 1989 in the principal amount of $ (the Bonds) to finance improvements to the Burns Manor Nursing Home which is owned and operated by the City. $ of the principal amount of the Bonds represents interest as provided in Minnesota Statutes, Section 475.56. It is hereby determined that the City Administrator shall receive and open sealed bids for the purchase of the Bonds on , 1989, at o'clock _.M., and this Council shall meet at 7:30 o'clock P.M. that same date to award the sale. 2. Sale. The City Administrator is hereby authorized and directed to cause notice of the time, place and purpose of said sale to be published at least ten days in advance of the bid opening in a legal newspaper having general circulation in the City, and in a periodical published in Minneapolis, Minnesota, giving financial news and of general circulation throughout the State, which notice shall be in substantially the following form: 40 NOTICE OF BOND SALE $ NURSING HOME REVENUE BONDS, SERIES 1989 CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City of Hutchinson, Minnesota, will receive sealed bids for the purchase of $ Nursing Home Revenue Bonds, Series 1989, of the City (the Bonds), at the City Hall in Hutchinson, Minnesota, until _.m. on , 1989, at which time the bids will be opened and tabulated. The City Council will meet at 7:30 p.m. the same day to consider such bids and award the sale of the Bonds. The Bonds will be issued for the purpose of financing improvements to the Burns Manor Nursing Home which is owned and operated by the City. The Bonds will be issuable as fully registered bonds of single maturities, in denominations of $5,000 or any integral multiple thereof, will be dated, as originally issued, as of , 1989, and will mature on 1 in the following years and amounts: Year Amount The City will select a bank, financial institution or trust company to act as Bond Registrar, Transfer Agent and Paying Agent. Interest will be payable on each 1 and 1, commencing 1, 1989, to the registered owners of the Bonds appearing of record in the Bond Register as of the 15th day of the immediately preceding month. The rate of interest expressed for a maturity may not exceed the rate specified for Bonds of any subsequent maturity. Bonds having stated maturities in 19 and later years are each subject to redemption, at the option of the City and in whole or in part, and if in part, in inverse order of maturities, and in $5,000 principal amounts selected by lot within a maturity, on 1, 19 , and on any interest payment date thereafter equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. A legal opinion will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. Copies of a statement of Terms and Conditions of -2- Sale and additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street, Minneapolis, Minnesota 55402; telephone 612 - 339 -8291, financial consultants to the City. Dated: , 1989. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator City of Hutchinson, Minnesota i -3- is 0 3. Terms and Conditions of statement of Terms and Conditions of terms and conditions for the sale an, such terms and conditions are hereby incorporated in material distributed the Bonds: 'M-'! Sale. The following Sale shall constitute the 9 issuance of the Bonds and authorized to be to prospective bidders for TERMS AND CONDITIONS OF SALE $ NURSING HOME REVENUE BONDS, SERIES 1989 CITY OF HUTCHINSON, MINNESOTA Sealed bids for the purchase of $ Nursing Home Revenue Bonds, Series 1989 (the Bonds) of the City of Hutchinson, Minnesota (the City) will be received at the office of the City Administrator, until _.m., on , 1989, when they will be opened, read and tabulated. The bids will be presented to the City Council for consideration at a meeting to be held at the City Hall at 7 :30 P.M. on the same date. This is a statement of the terms and conditions upon which the bids for the Bonds will be received, the sale thereof awarded and the Bonds issued. PURPOSE The Bonds will be issued for the purpose of financing the cost of improvements to the Burns Manor Nursing Home which is owned and operated by the City. TYPE, DENOMINATION, MATURITIES AND REDEMPTION The Bonds will bear a date of original issue, as of 1989, will be in fully registered form and in denominations of $5,000 or any integral multip_e thereof, of single maturities, and will mature on 1 in the following years and amounts: Year Amount The Bonds maturing on and after 1, 19 shall each be subject to redemption and prepayment, at the option of the City and in whole or in part, and if in part, in inverse order of maturities and in $5,000 principal amounts selected by lot within a maturity, on 1, 19_1 and on any interest 0 -5- payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. INTEREST PAYMENT DATES AND RATES Interest will be payable on 1, 1989 and semiannually thereafter on each 1 and 1, to the registered owners of the Bonds appearing of record in the bond register as of the close of business on the 15th day (whether or not a business day) of the immediately preceding month. All Bonds of the same maturity must bear interest from date of original issue until paid at a single, uniform rate, not exceeding the rate specified for Bonds of any subsequent maturity. Each rate must be expressed in an integral multiple of 5 /100 or 1/8 of 1 %, not exceeding the rate specified for Bonds of any subsequent maturity. BOND REGISTRAR, TRANSFER AGENT AND PAYING AGENT The City will designate and contract with a bank, financial institution or trust company to act as Bond Registrar, Transfer Agent and Paying Agent (the Registrar). The Bond Register will be kept, principal and interest will be paid to the registered owner of each Bond and transfers of ownership will be effected by the Registrar. The City will pay the reasonable and customary charges of the Registrar for such services. The City reserves the right to remove the Registrar and appoint a successor. DELIVERY Within 40 days after the sale, the City will deliver to the Registrar the printed Bonds ready for completion and authentication. The original purchaser of the Bonds must notify the Registrar, at least five business days before delivery of the Bonds, of the persons in whose names the Bonds will be initially registered and the authorized denominations of the Bonds to be originally issued. If notification is not received by that date, the Bonds will be registered in the name of the original purchaser and will be issued in denominations corresponding to the principal maturities of the Bonds. On the day of closing, the City will furnish to the purchaser the opinion of bond counsel hereinafter described, an arbitrage certification and a certificate verifying that no litigation in any manner questioning the validity of the Bonds is then pending or, to the best knowledge of officers of the City, threatened. Payment for the Bonds must be received by the City at its designated depositary on the date of closing in immediately available funds. LEGAL OPINION 0 An opinion as to the validity of the Bonds and the exemption from taxation of the interest thereon will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota and will be printed on the Bonds. QUALIFIED TAX - EXEMPT OBLIGATIONS The Bonds will be designated by the City as "Qualified Tax - Exempt Obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. TYPE OF BID AND AWARD Sealed bids must be mailed or delivered to the undersigned and must be received prior to the time established above for the opening of bids. Each bid must be unconditional. A good faith deposit in the amount of $ must be submitted with each bid. The good faith deposit must be in the form of a certified or cashiers check or bank draft or a wire transfer of funds to Resource Bank & Trust Company, ABA #09 -19- 0550 -6 for further credit to Ehlers and Associates, Inc. Bond Issue Escrow Account #850- 788 -1, Attention Nancy Allen. The good faith deposit will be retained by the City as liquidated damages if the bid is accepted and the bidder fails to comply therewith. The good faith deposit will be returned to the purchaser at the closing for the Bonds. The bid authorizing the lowest net interest cost (total interest from date of Bonds to stated maturities less any cash premium or plus any discount) will be deemed the most favorable. No oral bid and no bid of less than $ plus accrued interest on all of the Bonds will be considered and the City reserve the right to reject any and all bids and to waive any informality in any bid. CUSIP NUMBERS The City will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the purchaser, if the purchaser waives any delay in delivery occasioned thereby. Information for bidders and bidding forms may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street, Minneapolis, 11 s►AI Minnesota 55402, telephone: 612 - 339 -8291, Financial Consultants to the City. Dated: , 1989. 0 :" 0 BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator City of Hutchinson, Minnesota WE 4. Official Statement. The City Administrator and other officers of the City, in cooperation with Ehlers and Associates, Inc., financial consultants to the City, are hereby authorized and directed to prepare on behalf of the City an official statement to be distributed to potential purchasers of the Bonds. Such official statement shall contain the statement of Terms and Conditions of Sale set forth in paragraph 3 hereof and such other information as shall be deemed advisable and necessary to describe accurately the City and the security for, and terms and conditions of, the Bonds. Attest: Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote . being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared.passed and adopted, signed by the Mayor and his signature attested by the City Administrator. 0 (612) 587 -5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: March 9. 1989 T0: Mayor —& —City Council — — — — — — — — — — — — — — — — FROM: —Gary D.— Plotzs City Administrator — ------ — — — — — — — — — — SUBJECT: — Interim Contract for Engineering Services with Marlow Priebe Ken Merrill and I met with Marlow Priebe on Thursday, March 9, to discuss design priorities for 1989. The primary project is the "timely" design of the Bluff Street project, including the attendance of the two public hearings. The second project that needs design work is the watermain and individual services /sprinkling for the Downtown Small Cities Grant Project. On a preliminary basis, Marlow feels he can do both projects this year without going to another outside consultant. Marlow also met with Cal Rice today to see if this is feasible. Based on his (1) employment proposal, and (2) the indications he can do both projects in- house, I would recommend the Council approval of his proposal and have Barry Anderson draw up a consulting contract. /ms 0 9 -N� PRIEBE ENGINEERING COMPANY 2204 Kingsway Lane • Townsedge Terrace New Brighton, MN 55112 Telephone 612- 786 -3490 December 23, 1988 Mayor and City Council City Hall 37 Washington Avenue Hutchinson, MN 55350 RE: Director of Engineering Gentlemen: Rt. 2 Box 846 LaHacienda Estates Alamo, Texas 78516 Telephone 512 - 781 -1501 We hereby submit the following contract proposal to fulfill the services of Director of Engineering for a short term or long term as you may deem necessary: A. Short Term Minimum of sixteen (16) weeks to November 1, 1989. • B. Long Term Minimum of sixteen (16) weeks to November 1, 1991. C. Services to be provided Attend all council, planning and other meetings regularly attended by Director of Engineering. Provide assistance, reports, etc. needed by Council or Planning Commission. Provide assistance to residents, Property Owners and General Public between the hours of 8 A.M. and 5 P.M., Monday through Friday. Supervise Engineering Department in all areas of work. Assist all other City Departments as needed. D. Office Space, etc. City to provide office in City Hall, secretarial service together with all necessary equipment and supplies including a vehicle during office hours. E. Compensation Services to be paid at the rate of $1100.00 per week. Payment to be bi- monthly or monthly whichever is desired by the City. F. Liability Coverage to be provided by City same as it was for a Staff Director of Engineering. 9 -� Page 2 Mayor and City Council G. Availability We would be able to begin service within seven (7) days after notification. H. Personnel Service to be provided by Marlow V. Priebe with twenty years ex- perience as City Engineer. I will be returning to Texas in December and can be reached at the address shown above. Sincerely, Marlow V. Priebe Priebe Engineering Company MVP /bo Enc. u rI 11 • • I.. - -cy �.'t- alb — - - - -- -- -- - - -- - - -- 37 - -- - - - - - -tA t n P y -f - - - -- -- CAS- �«L�L� ��!�c�1 - <� y �L�. OiciJ��P�• - - -� 1! / - - - -- - -- - - -- (612) 587 -5151 JWJHUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O R A N D U M DATE: March 10, 1989 T0: — MaXox_ LLtty_CSunc!l------------- - - - - -- FROM; _LalgiCe. Jsats Engineer — — — — — — — — — — — — — — — — SUBJECT: _ Asaeasment Hearing_for Project No _89 -01� Letting No. 1— . Since the bids are being opened today, March 10, we will not be able to provide the necessary information regarding this project until the Tuesday night Council meeting. /ms 0 9_T 9 RESOLUTION NO. 8969 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 249 LETTING NO. 1 PROJECT NO. 89 -01 WHEREAS, cost has been determined for the improvement of School Road from Approximately 370' North of South Grade Road to South Grade Road, and on South. Grade Road from Dale Street to School Road, by the construction of Water Main and Appurtenances; and the bid price for such improvement is $69,964.00 and the expenses incurred or to be incurred in the making of such improvement amount to $13,294.74 so that the total cost of the improvement will be $83,258.74. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $27,500.48, and the portion of the cost to be assessed against benefitted property owners is declared to be $55,758.26. 2. Assessments shall be payable in equal annual installments extending over period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1990, and shall bear interest at the rate of per cent per annum from the date of the adoption of the assessment resolution. 2. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of March, 1989. City Administrator Mayor RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 8970 ASSESSMENT ROLL NO. 249 LETTING NO. 1 PROJECT NO. 89 -01 WHEREAS, by a resolution passed by the Council on the 14th day of March, 1989, the City Administrator City Clerk was directed to prepare a proposed assessment of the cost of improving School Road from approximately 370' North of South Grade Road to South Grade Road, and on South Grade Road from Dale Street to School Road by the construction of Watermain and Appurtenances; AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 11th day of April, 1989 in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 40 2. The City Administrator is hereby directed to cause a notice of the • hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid October 1st, 1989. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 14th day of March, 1989. Mayor City Administrator N� . I ■ ----------- - - - - -- ASSESSMENT HALL ND. 2 @9 LETTING N0. 1. PROJECT N0. 89 -01 CAST FEH UN[T: --- --- f 13.54 - ------------ Compiled Bv: Cal @ice WATERMAIN AND APPURT- eNAN'CES SERVICE LEAD: Computed By: Cal Rice SCHOOL ROAD AND SOUTH GRADE ROAD NO. YRS. SPREAD: 10 Checked By: Cal Rice ------------------------------------------------------------------------------------------------------------------------------------------------------------- UNIT USED: FRONT FOOT ACCT. CITY FIG NUMBER LOT BLOC! SERVICE TOTAL NO, COUNTY PID NUMBER NAME & ADDRESS OF OWNER ADDITION OR EUBDIViSION NO. NO. FRONTAGE LINE COST LEAD COST CREDITS ASSESSMENT Evelvn Hansen 139.6 DI- 116-3@ -14 -6090 1325 South Grade Road 1.46 AC 5 112 BE 1/4 SW 1/4 01 ,.3- 001 -1 Hutchinson, MN 55350 W or Road, Sec. 1- 116 -30 139.6 $ I.BB9.49 $ l,BBv - -. 49 $ 0.00 Ronald E Evelyn Hansen S200' of E246' of W616.7 of 0 01- 116 -30 -14 -0100 1325 South Grade Road 5 1/2 SE 1/4 SW 1 /4. Sec. 02 21 -001 -1400 'Hutchinson, MN 55350 1- 116 -30 246 $ 3,329.61 $ 226.10 $ 0,00 $ 3,555.71 Independent Schuul District #423 01- 116 -30 -14 -0530 30 Glen St. No. 93 23- Hutchinson, MN 55350 371.04 $ 5,022.03 $ 0.00 $ 0.00 $ 5,022.03 Independent School District #423 01- IL6- 30 -13- 0001 30 Glen St. No. E 1/2 SW 1/4 SW 1/4 04 23- Hutchinson. MN 55350 Sec. 1- 116 -30 651,51 $ 8.918.19 1 2,779.84 $ 0.00 $ 11,596.03 r Vineyard Methodist Church 591,5 01- 116 -30 -13 -0020 1395 South Grade Road 5.56 AC SW 1/4 SW Iiii 05 23- 001 -1600 Hutchinson, MN 55350 Sec. 1- 116 -30 926.72 $12,543.16 $ 2126.16 $ 8,005.95 $ 4,763.30 Douglas R. Weihe Wallace E. Jacobson 02- 113 -30 -16 -0001 F. 0. Bar 158 06 23 -002 -1000 Wells, MN 56097 Tract in Sec. 2- 116 -30 .,5.22 $ 4,537,20 $ 0,00 1 0.00 $ 9,537.20 City of Hutchinson That Fart of E 1/2 NE 1/4 37 Washington Ave. West NW 1/4 Lying W. of G.A.R. #17 07 Hutchinson, MN 55350 Sec. 12- 116 -30 61.03 $ 826.04 $ 0.00 $ 0.00 1 826.04 N� . I ■ ■ 0 0 - ASSESSMENT ROLL NO. 289 - -- ---- ---- - - - - -- ---- LETTING NO. 1, PROJECT NO. 89 01 CGST PER UNIT: # 13.54 - -- Compiled By: Cal Rice WATERMAIN AND APPURTENANCES SERVICE LEAD: Computed BY: Cal Rice SCHOOL ROAD AND SOUTH GRADE ROAD NO, 'YRS. SPREAD: 10 Checked By: Cal Rice _____ ____________ ___________________ ________________ _-__________ UNIT USED: FRONT FOOT ACCT. CITY PID NUMBER LOT BLOCK __- ____________________________ SERVICE __________ TOTAL NO. COUNTY PID NUMBER NAME &. ADDRESS OF OWNER ADDITION OR SUBOIVISIDN NO. NO, FRONTAGE LINE COST LEAD COST CREDITS ASSESSMENT Russell Rickeman j 02- 116 -30-04 -0001 Rt. 4 NW 1/4 NW 1/4 DEFERRED 08 23- Hutchinson, MN 55350 Sec. 12- 116 -30 1133.89 115,.47.20 t 0.00 t 0. 00 $ 15.347.20 �. Kenneth W. Bauman 12-116 -30 -03 -0001 Rt. 4. Box 21 South Grade Road DEFERRED 09 23- Hutchinson, MN 55350 Subdivision t 1 171.22 # 2,317.46 t 0.00 t 0.00 t 2,'•17.46 John & Linda Slyter 12- 116 -30 -03 -0002 Rt. 4 South Grade Road DEFERRED 10 23- Hutchinson, MN 55350 Subdivision 2 1 160.75 t 2,175.75 3 0.00 t 0.01) t 2,175.75 Jahn & Linda Slvter 12- 116 -30 -03 -0003 At. 4 2.42 Acre WE 1/4 NW 1/4 DEFERRED 11 23- Hutchinson, MN 55350 Sec. 12- 116 -30 300,92 $ 4,072.95 t 0.00 t 0.00 t 4.072.95 John Rickeman 12- 116 -30 -04 -0002 Rt. 2 1,2 Acre NW 1/4 DEFERRED 12 23- Hutchinson, MN 55350 Sec. 12- 116 -30 175 t 2,368.63 4 0.00 1 0,00 1 2.368.63 Oversi:ing 16,779.00 TOTAL 463,247.70 4 3,232 04 t 9,895.44 1 73,363.30 - ASSESSABLE COST 4 29 476 27 DEFERRED ASSESSABLE COST t 26,281.99 CITY COST 4 27,500,48 TOTAL t 83,259.74 March of Clem Alrth Ddub FwaEallan • Cato Twle newt Clupar Minnesota nesota Division 601 Mall Germain St, Cloud Minnesota 56301 Telephone 612 252 1156 City Council C/o Marilyn Swanson City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear City Council Members: aP.110l n11n5 Michael Christiansen Chapter Director ' The March of Dimes Birth Defects Foundation 1s a national, non - profit, health care agency devoted to ensuring our future babies a healthy, happy start in life by preventing birth defects. Throughout the year we conduct a number of fundraisers to fund research, community services, and public health education. The major fundraising endeavor of the year is the annual WalkAmerica. The.citizens of Hutchinson have been more than generous in the past with both their time and donations. we would again like to ask the City Council to approve the Walk route and date. • We have set April 29 as the WalkAmerica /Teamwalk date. I have enclosed the proposed route and ask that you grant us permission to conduct this event in your city. We would also need a parade permit. If there is anything else we need to do to prepare for this event, please let me know. I look forward to working with Hutchinson on this event. Together we can make the future a little brighter for our families. Sincerely, Cindy Yo4os d i! Division Director Central MN Division P.S. I would like to challenge the City Council to show WalkAmerica /TeamWalk by forming their own team. This is Promote community spirit and a good opportunity for you socialize with your constituents. • N O their support of a great event to to get out and 14-61. 0 go' CHECKPOINT-.1 (D 0 o� E Fai q� 3 pm? WALKAMERICA CHECKPOINT CARD n U 11-al REGULAR COUNCIL MEETING March 14, 1989 •WATER $ SEWER FUND *Withhold Tax Account employer contribution $599.86 *PERA employer contribution 338.22 *U.S. Postmaster postage for water bills 178.80 Barnstead Thermolyne supplies 38.64 Certified Laboratories supplies 106.03 GRS Inc. supplies 359.76 Lechler Inc, supplies 58.99 Mn. Wastewater Operator Assn. membership dues 10.00 Mn. Pollution Control Agency registration fees 60.00 Maintenance Eng. LTD supplies 198.68 NCSAWWA 2 registration fees 126.00 Nutech Environ Corp. supplies 103.96 Office Products repairs 17.50 Oxygen Service Co. Inc. equipment 303.30 R.E. Mooney $ Associates equipment 447.00 Semblex supplies 288.37 Tech Sales Company equipment 4883.00 Van Bergen 8, Markson Inc. supplies 140.36 Richard Carlson refund on meter 70.00 First Trust payment fees 699.00 Crow Chemical chemicals 14.00 Coast to Coast supplies 121.54 Commissioner of Revenue feb. sales tax 408.13 County Market supplies 20.61 •Curtin Scientific Inc. supplies 87.24 Dixie Petro Chemical chemicals 80.00 Erickson More 4 supplies 9.16 Farm $ Home supplies 49.13 Family Rexall Drug supplies 6.27 Floor Care Supply cleaning supplies 105.25 Fitzloff Hardware supplies 16.77 G $ K Services uniform rental 116.55 Hutch Utilities gas $ electricity 13,292.32 Hutch Fire & Safety repairs 54.00 Junker Sanitation refuse pickup 33,877.80 L & P Supply fluid 13.79 Mn. Valley Testing Labs testing 505.00 Nalco Chemical chemicals 1625.64 Northern States Supply tools 79.27 Quade Electric supplies 30.75 RCM Associates professional fees 7609.46 Schmeling Oil Co. fluid 67.50 Sorensen Farm Supply tarp 15.49 Tri Co. Water Cond. salt 8.00 U.S. Postmaster meter postage 98.85 City of Hutchinson Self Ins. Fund March medical ins. 2083.36 City of Hutchinson Dental Ins. March dental ins. 272.58 Mutual Benefit Ins. March LTD ins. 108.25 Water Products Co, meter parts 61.88 • $ 69,866.06 11-al -2- •CENTRAL GARAGE FUND *Withhold TAx Account employer contribution $ 77.44 employer contribution *PERA employer contribution 42.82 349.00 Crow River Auto Inc. repairs 313.54 *PERA Glencoe Ford Mercury parts 48.97 14 tickets Harpel Bros. Inc. parts 75.70 100.00 Jerrys Transmission repairs 31.44 James Hann Mn. Body $ Equipment parts 41.10 basketball official National Seminars Inc. seminar reg. fees 47.00 113.75 Southwest Battery supples 158.90 Jean Gray Orvis Wahl snow box 809.60 ice dive rescue Bremix Concrete Co. repairs 217.50 80.67 Brandon Tire repairs 30.50 •James Earl Alsleben Carquest Auto Parts parts $ supplies 551.56 sr. snowball dance Crow River Glass Co. repairs 6.50 12.00 Farm $ Home supplies 5.98 Hutch Iron $ Metal supplies 3.20 Hutch Wholesale supplies 375.24 Jerabek Machine Shop parts 101.72 Rockmound Research supplies 105.65 Schmeling Oil Co. oil $ reminder tabs 103.00 Sorensen Farm Supply supplies 160.85 Sweeny Bros. Tractor parts 65.05 Town F, Country Tire repairs 29.00 United Bldg. Center supplies 18.37 •U.S. Postmaster Wigen Chev. meter postage parts 5.15 169.45 Mutual Benefit Assn. March LTD ins. 11.60 City of Hutchinson Self Ins. Fund March medical ins. 235.61 City of Hutchinson Dental Ins. March dental ins. 31.28 Coast to Coast supplies 4.59 $ 3,878.31 GENERAL FUND *Withhold Tax Account employer contribution $3840.54 *Dept. of Natural REsources DNR registration fees 349.00 *County Treasurer taxes, penalty $ interest 1139.54 *PERA employer contribution 4189.50 *h1n. ORchestral Assn. 14 tickets 196.00 *Mn.Municipal Board filing fee 100.00 *Dept. of Natural REsources DNR registration fees 149.00 James Hann basketball official 216.00 Mike Fogg basketball official 216.00 Sue Schwinghammer gymnastic instructor 113.75 Kathy Stouvenal chaperone $ meetings 70.86 Jean Gray police training 264.90 Craig Almquist ice dive rescue 198.39 David B. Franzen ice dive rescue 80.67 R. Popp ice dive rescue 39.81 •James Earl Alsleben %safety glasses 80.00 John Orvis sr. snowball dance 30.00 Ethel Jacobson tour refund 12.00 Mary Haugen conference $ phone calls 188.19 -3- Douglas Meier travel expense $ 11.87 Kevin Reinitz door repairs 135.00 Rossell morning paper 12.00 •Robert Richard Kuttner ice dive rescue 15.00 Craig Reiner ice dive rescue 35.50 Henny Pellinen oil painting classes 60.00 AMI Roto Rooter opening lines 70.00 Bernhagen Electric repairs 37.00 Cargill -Salt Div. salt 341.06 Carlson Lake State Equip. equipment 1018.00 Emblem Enterprises emblems 118.86 Fire Inst. Assn. Mn. dues 5.00 GA Ernst $ ASsociates 42 audits 3352.00 Greenbriar Floral flowers- J.Runke 12.00 Gutter Specialties gutters 496.75 Int'l Assn. of Arson Invest. dues 37.00 Kustom Electronics Inc. repairs 184.90 Lundahls 90 dinners 360.00 Mn. Assn. of Cem. Officials 1989 dues 50.00 Mn. Council of Airports 1989 dues 25.00 MN Chapter of IAAI seminar fees 100.00 National Seminars Inc. seminar reg. fees 94.00 Northern Controls Inc. supplies 36.00 Rannow Electric lite in boiler room 16.00 The Sheep Shedde meeting expense 35.00 Willmar Tech Inst. registration fees 77.00 Templeton Inc. employer contribution 164.08 •Mn. Conway Safety Hutch Police Dept. wquipment material 63.00 2.12 Burns Manor Nursing Home premium rebate 251.86 Albrecht Oil Co. bus fuel 311.20 Allen Office Products supplies 87.69 Allied Mechanical Systems repairs 111.40 Am. Welding Supplies supplies 38.09 Amoco Oil Co. gasoline 23.20 Bellkato Inc, bond paper 122.85 Brinkman STudio film finish 6.03 Bennett Office Supplies supplies,copier,service contract 3234.71 John Bernhagen March compensation 1800.00 Cash Wise supplies 270.21 Chapin Pub. Co. 1989 proj.watermain 169.20 Carquest Auto Parts supplies 24.27 Crow River Vet Clinic boarding dogs etc 163.50 Coast to Coast supplies 270.60 Chamber of Commerce office lease,copier rental etc. 388.21 Co. Treasurer dl fees for co. 93.50 Culligan Water Cond. salt $ monthly service 43.50 CRow River Glass Co. repairs 140.00 Erickson More 4 supplies 53.90 Family Rexall Drug supplies 72.02 Farm $ Home supplies 142.09 •Feed Rite Controls Hillyard Floor Care demurrage charge cleaning supplies 15.00 3270.17 Fitzlo£f Hardware supplies 98.59 Gopher State One -Call calls 3.75 Guardian Pest Control pest control 17.50 G & K Services uniform rental 498.94 -4- Henrys Candy Co. supplies $385.21 • Hutch Hospital Hutch Iron & Metal premium rebate supplies 184.52 16.00 Hutch Leader publication costs 939.71 Hutch Medical Center phy.exam 27.50 Hutch Plbg $ Htg, heater element repair 95.30 Hutch Utilities premium rebate 13,308.62 Hutch Utilities gas $ electricity 18,269.70 Hutch Wholesale supplies 150.11 Hutch Fire & Safety supplies 181.60 HCVN Channel #10 cable franchise 750.00 Ink Spots supplies 56.65 Jerabek Machine Shop repairs & supplies 22.39 K Mart batteries 48.84 Kokesh mats 570.00 League of Mn. Cities 7 copies directory 91.00 L $ P Supply Co. chains 64.95 Law Enforcement Equipment badge 749,25 McLeod Coop Power Assn. electricity 826.70 Kenneth Merrill mileage 46.97 Mn. Blue Print lettering machine 1502.67 Mn. Elevator Inc. elevator maintenance 54.85 Motorola Inc. equipment & service contract 13,590.50 McGravey Coffee coffee 121.84 Olsons Locksmith repairs 40.80 Plaza Hardware supplies 39.40 Popps Electrical repairs 77.80 • Quade Electric repairs 226.07 R $ R Specialties repairs 1077.75 Sewing Basket sew on emblems 12.00 Shopko film 91.69 Sorensen Farm Supply supplies 32.75 Streichers supplies 14.75 Star Cablevision cable 4.05 Two Way Comm. Inc. repairs 154.40 Uniforms Unlimited clothing 97.50 United Bldg. Centers supplies 1450.75 U.S. Pdstmaster meter postage 549.00 U.S. West Com. leased phone line 326.50 Xerox contract payment $ supplies 366.44 Zee MedicalService supplies 33.35 Mutual Benefit Assn. LTD march ins. 872.00 City of Hutchinson Dental Ins. March dental ins. 1923.71 CITY OF Hutchinson Self Ins. March medical ins. 14,893.39 $ 104,498.45 1988 Accounts Payable Pikal Music Store speakers $4S0.00 Cargill salt 748.20 Litchfield Implement mower 1960.00 • $ 3158.20 r -5- BOND FUNDS Library Fund Groelier Ed. Corp. education al books $122.00 Bonds of 1982 National City Bank principal,interest,fees $16,071.85 Bonds of 1985 First Trust payment fees $699.00 1985 Tax INcrement Debt Service First Trust payment fees $696.25 Bonds of 1988 RIckert Excavating construction costs $1050.48 S $ L Excavating construction costs 7701.13 MUNICIPAL LIQUOR STORE PERA employer contribution $158.95 City of Hutchinson payroll 4103.89 WIthholding Tax Account employer contribution 286.15 Johnson Brothers Wholesale wine $ liquor 2155.07 Ed Phillips $ Sons wine 8 liquor 1671.91 Cooper $ Co. wine $ liquor 756.34 •Griggs Quality Wine $ Spirits Co. wine G liquor 1207.08 Griggs Cooper $ Co. wine $ liquor 1847.44 Johnson Brothers Wholesale wine $ liquor 3195.35 Quality Wine $ Spirits Co. wine $ liquor 1152.76 Ed Philips $ Sons wine $ liquor 1018.40 City of Hutchinson Feb. health ins. 1135.34 Junker Sanitation Feb. service 102.60 American Linen Supply Co. Feb. towel service 1 21.20 Hutch Utilities Jan. $ Feb. elec. 1173.67 Hutchinson Telephone phone service 86.77 Quade Electric electric repairs 76.33 St. Paul Book 5 Stationery binder 47.38 Electro Watchman quarterly alarm system 111.00 Triple G. beer 9578.90 LENNEMAN Beverage Co. beer 14,323.20 Locher Bros. Inc. beer 7939.60 Friendly Beverage Inc. beer 568.70 Coca Cola Bottling mix 322.55 A.H. Hennel Candy Co. mix 8.23 Henrys Candy Co, supplies 1011.62 Northland Beverage C. supplies 216.95 Sprengler Trucking freight chgs. 576.68 $ 54,854.06 J Motion was made and seconded bills and runs be approved. Motion passed. Motion was made and seconded to accept the treasurer's report. Motion passed. Motion was made and seconded to accept Dary Zieman resignation with regrets. Motion was made and seconded to transfer its general account to the Hutchinson Fire Department Relief Association and further agrees to act as fiscal agent in the timely processing of all bills. Clint Gruett brought up the fact that the retired Fireman would like keys to the station. It will be discussed at a later meeting. Meeting adjourned 8:25 p.m. Submitted by Jamie Emans, Secretary Hutchinson Fire Department Regular Meeting Meeting Monday, February 6, 1989 opened at 7:30 p.m. Dance Committee reported a favorable turn out for the dance. The following bills and runs were read: City Account TIH Midcentral, Inc. 360.00 684.00 Hutch Wholesale 29.87 Hutch Fire & Safety 44.05 Hutch Wholesale 6.50 Hutch Fire & Safety 24.50 Hutch Wholesale Auto Matic Garage Door 16.00 209.32 Sewing Basket Fire Chief Mag. 3.00 26.00 Hutch Fire & Safety 103.82 Austin Tech 150.00 Standard Printing 5.87 Nat'l Safety Council 115.00 Jerabek Machine Shop Sewing Basket 30.27 Coast to Coast Hutch Wholesale Supply 1.69 387.20 Connies Custom Paint 10.00 37.50 Allied Mechanical 60.00 Total $2304.59 General Account Rural Account Mankato Tech. Inst. Scott County Sheriff 40.00 810.00 City of Hutchinson 768.00 Albrecht Band 325.00 Kimball Fire Dept. 12.00 Kimball Fire Dept. 111.96 Total 1298.96 Runs 112 Hormann 1/6 Jr. Sr. High School 1/9 Jager 1/10 Goebel's 1/10 Harsha 1/24 Popp 1/24 Drill Motion was made and seconded bills and runs be approved. Motion passed. Motion was made and seconded to accept the treasurer's report. Motion passed. Motion was made and seconded to accept Dary Zieman resignation with regrets. Motion was made and seconded to transfer its general account to the Hutchinson Fire Department Relief Association and further agrees to act as fiscal agent in the timely processing of all bills. Clint Gruett brought up the fact that the retired Fireman would like keys to the station. It will be discussed at a later meeting. Meeting adjourned 8:25 p.m. Submitted by Jamie Emans, Secretary Hutchinson Fire Department Officer Meeting Monday, February 13, 1989 The meeting opened at 8:45 p.m. Town Board meeting was discussed. Meeting adjourned 9:10 p.m. Submitted by Jamie Emans Secretary Ll STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION O F F I C E M E M O R A N D U M OFFICE OF BRIDGES & STRUCTURES HYDRAULICS SECTION TO P. C. Hughes District Engineer ATT'N : J. J. Hoeke r FROM : D. V. Halvorson 'V Hydraulics Engineer PHONE: 612/296 -0824 DATE : February 28, 1989 SUBJECT : SAP 43- 607 -07 (Bluff Street) MSA 133 - 104 -03 (Bluff Street) 133 - 112 -02 (6th Ave NE) 133- 121 -01 (5th Ave NE) From Crow River to NE of Waller Storm Sewer Needs in Hutchinson Drive We have reviewed the storm sewer features of this plan and find that State Aid Funds can bear 49.51% of the costs. Of this • amount 74.68% is chargeable to 43- 607 -07, 14.72% to 133 - 112 -02, 9.03% to 133 - 121 -01, and 1.57% to 133 - 104 -03. The proposed improvements conform to State Aid Standards and further review of the plan will be made by the State Aid Office. Unless you wish to recommend modifying the amount of participation, the State Aid Office will use the above percentages. We are forwarding a copy of this report to Cal Rice, Assistant to City Engineer, and R. B. Kjonaas, county Engineer, for their information. Any questions regarding this approval or proration should be directed to E. H. (Ed) Aswegan at 612/296 -0822. cc: J. A. Skallman Cal Rice R. B. Kjonaas u _ W �N o Mi;k)98o sr___ Coalition of Greater Minnesota March 2, 1989 Dear Coalition Member: REPRESENTING OVER HALF A MILLION PEOPLE FOR YOUR INFORMATION The Coalition of Greater Minnesota Cities met on Wednesday, March 1, and took the following actions: 1. Authorized an expenditure of up to $25,000 for Briggs and M,-)r to develop and lobby an amendment to the Year of the City program that would make Coalition cities eligible for funding from the program. Additional direction was provided on how the amendment should be structured. Although this effort could require an additional assessment, the Coalition decided to defer action on an additional assessment until after the end of the legislative session. 2. The Coalition authorized Briggs and Morgan to lobby a tax base equalization aid formula designed to reduce commercial/industrial and • apartment taxes in Greater Minnesota. The Coalition also authorized Briggs and Morgan to oppose actions of the Legislature that would increase property taxes in 1990 and thereafter. We also discussed and approved the attached sample letter and requested that all Coalition cities send this letter to their legislators. If possible, city officials should h �k; personalize the letter with examples or comments specific to their city or legislator. It y �T, p� is important that our Senators and Representatives hear from us on the property tax \ issue from time to time. Sending these letters helps assure that they remain sensitive to our needs and concerns. If you have any questions, please call me at (507) 285 -8082 or Tim Flaherty at (612) 291 -1215. The next Coalition meeting will be held on March 30, the day following the League of Minnesota Cities Conference. I hope to see you there. Ver truly yours, Pete Solinger Councilmember, Rochester • President, Coalition of Greater Minnesota Cities (Sample Letter to Legislators) February 28, 1989 Dear Representative (Senator) The City of is a member of the Coalition of Greater Minnesota Cities. The Coalition's priority this legislative session is property tax relief for businesses and apartments in Greater Minnesota. We look forward to working with you on this issue. Our preliminary review of the estimated 1989 data indicates that tax rates continue to be significantly higher in Greater Minnesota than in the Metropolitan area. Tax base equalization is needed to help communities with low property wealth finance their local government services. For example in communities like Bemidji, New Ulm, Willmar and Worthington it requires a tax capacity rate of over 18% to raise $100 per capita. In comparison, communities like Bloomington, Golden Valley and Minnetonka can . raise the same amount of revenue with a tax capacity rate of less than 6<. This means that for the same local tax revenues, taxes on our businesses in Greater Minnesota will be much higher than taxes on businesses in wealthier communities. Tax base equalization would help correct this problem. We believe that property tax relief for businesses and apartments in Greater Minnesota should be the state's highest priority for property tax relief this year. We will be asking for your support, and look forward to working with you on this issue. Very truly yours, • E Cities celebrate wit ,r grant awards e�� lghty -four communities throughout the state, ranging from Dundee, with a population of 129 to the Twin Cities sub- urb of Woodbury, have been awarded Celebrate Minnesota 1990 grants to assist with a variety of community im- provement projects. The grant recipients represent a cross section of Minnesota commu- nities — from large to small, from rural to urban, from one border of the state to the other, according to Maureen Flahaven, executive direc- tor of Celebrate Minnesota 1990. Flahaven said the program, launched nearly two years ago by Gov. Rudy Perpich to draw Minnesota and its towns and cities together in a yearlong festival of celebration, has stirred overwhelming enthusi- asm from communities throughout the state. The 1988 Legislature authorized $700.000 in state funds to be awarded for Celebrate Minnesota 1990 projects in 1989: grant requests for state support reached $3,351,915. The legislative statute said that grants were CELEBRATE MINNESOTA 1990 GRANT WINNERS ALDEN: Improve Mond Lake, various landscaping, ending with a ceh ebation during Morin Lake Days. $3.315. ALVARADO: Paint potato warehouses, improve approaches to city with trees and flowers, remove a small junk area and demolish old building, $9,930. ARLINGTON: Improve city library and park, new landscaped en- trances to the city, $6,250. AUTOMBA TOWNSHIP: Amerman Township park and rest area, $2.381. BAGLEY: Brighten downtown with plantings and improve facilities in city park in 1989, $7,988. BALATON: Park improvements including wheelchair path from High- way 14 to fishing pier. $10,655. GRANDSTAND COMMITTEE, BELLE PLAINE: rostra grandstand and update ball fields, $19,050. BIWABIK: Heritage park and museum beautificatioBLACKDUCK: Clean up and beautify Blackduck Par rest are..$4,917. BOIS FORTE INDIAN RESERVATION: Host major re for early July 1990, S23,070. BRECKENRIDGE: Improve and beautify Mlnnesoa A CAMBRIDGE: Plan attractive gateways at all four state highway re trances and invite all Scandinavians to Cambridge Swedish Festival in 1990 55,000 CAMDEN AREA COMMUNITY CONCERNS COUNCIL MIN- NEAPOLIS: Cleanup of whole area of Nw. Minneapolis with a cel- ebration on July 19. 1990, $6,000, DAKOTA: Plan two parks. scenic overlook and woodland trail. Parks include rock outcropping above a onetime steamboat landing with a prime view of the Mississippi River, Dakota River Festival to cele more city's heritage in 1990. $4.641. DEER RIVER: Community beautification project, $1,160. DILWORTH: Locomotive restoration project. $10,000. DONNELLY: Cleanup. beautification and community project. $2A91 ST. LOUIS COUNTY HERITAGE AND ARTS CENTER, DULUTH: De- pot mouratioo and improvements. $25.000. DUNDEE: Cleanup and beautify main street and parks. 51355. EAGLE BEND: Build new bridge across creek, straighten eagle_eat- mi. make improvements on shelter and do park renovation, 53.820. EITZEN: Repair old stone schoolhouse (or 1990. and imprm-e com- munity boulders and tree planting for Fourth or Judy For Fest. 51814. ELBOW LAKE: Bandstand landscaping and furbishing Kobe Park playground. $3,820. ELLSWORTH: New street signs, entrance signs, flags and lighting, with "Celehate 1990' incorporated in summer festival. $3,508. EMBARRASS: Planning a Finnish Heritage Center and park, trail system. campground and tourist information center to enhance com- munity s tourism business . 515.322. ERSKINE DEVELOPMENT CORP., ERSKINE: Exit Erskine! New community center. entrance signs and cleanup, $6,391. FAIRFAX: Convert railroad depot into a museum for the Fairfax His tonal Society. Depot is on National Register. Plans to tear down two dilapidated buildings and make into mini park and parking, $2.57. FALCON HEIGHTS: Reconstruct lire damaged community park building. 525,000. FORADA: Improve community park, picnic shelters and play equip in err. and plant trees and shrubs. Also planning a common ny pie no, and reunion July 4, 1990, $2,355. GLENWOOD: Planning a 100 year school reunion built around Waterama Daps. Suggestions include bed- and - breakfast system for 14 I MINNESOTA ENTERPRISE • SPRING '89 to be limited to $25,000 per community and that they must be matched 3 -to -1 with local funds or efforts. Local commitments for community projects, coupled with the state support that was sought, totaled an as- tounding $16.4 million. The Community Development Division of the Minnesota Department of Trade and Economic Development (DTED) reviewed grant applica- tions from 328 communities, or almost 40 percent of all Minnesota com- munities. The grant applications were submitted in December by communities wanting to participate in the program by organizing and completing improvement and beautification projects by 1990, and then planning celebrations tied to those projects. Many communities that did not receive funding are scaling back their projects and hope to accomplish them on their own. Efforts also are being made to match unfunded applicants with other sources for assistance. school visitors in 1990. Also planning a dgwide tree planting free ,of. $7l513. GOODVIEW: Diocese Park cleanup and improvement, $5.484. GREENBUSH: Create a "welcome park" at intersections of Highways 32 and 11, install new signage and rare deteriorated budding, old fasu ioned Fourth of July celebration, including class reunions. 59.711. HAMBURG: Improvements to city park. 55.256. HARMONY AREA PROMOTION ASSOCIATION, HARMONY: Downtown beautifimtion and Southside Park imprmrments, 51.197. HAWLEY: Beautify area that cans from Highway 10 to the block in ,hrr wnwn a cub 117.954, and maintain Town hall refurbishing. 5 U33. nine. nature tail, walk an ikeways, side IVANHOE: Cmanumur trails, $3,364. JORDAN: Lagoon Park improvement —save ails. $6,092. KIMBALL: Clean opera Is t' reef and provide family a fali k A Tl elebm[e" theme far fuR year of events. rang - ing from ice fishing contest in February to Johnny Applea,ed Dms in the fall, Major prole[[ will be a Inke path, and June water Ski Days will be the major celebration. $3,271. LAN ES BORIC: Landscape, and add park benches and bicycle racks along Root River State Trail. $1.500. LAKE PORT TOWNSHIP, LAPORTE: Fireman, Park cleanup and beautification. $2.378. LEECH LAKE RESERVATION: Improvement along G.S. 2, where eis itom enter the Leech Lake Reservation community. Ideas include ar- tistic mural on retail center and landscaping. $3.359. LEROY DEVELOPMENT CORP., LEROY: Beautification and Lot provement through landscaping and signage at city entrances. Cel- ehatom at Summer Sport Festival, $1.900. LE SUEUR: Mn,. Park arboretum, $12,135. LITTLE CANADA: City enhancement and park improvements 525.000. LYLE: Revitalize city park with 4th of July community reunion. S4972. MAHNOMEN: City beautification program and all school reunion. 5.228. MAPLE LAKE: Cemenmal Park improvement project. 55,815. MELROSE: Revitalization — comprehensive project. $111.317. MILACA: Toni community beau e icirtian including businesses. mare - atim areas and Highway' 169 bypass, 812984. MOORHEAD: Viking Poun Park, P!aims Art Museum. MSC :amphh theater Community ,I,bat,,,,, — Company's Coming- Caller Fest 1990. $15.100. MOUNDS VIEW: Silver l'iew Park picnic shelter construction. $4.084. MOUNTAIN IRON Weeklong centenni tlstmung ]r -'P.1993.ta herald birth of the city and 100th annivcrsary of the mining in es- try on the Mesabi Range- Will Include damns parades museums and banquets. A 1910 time capsule will be opened. and nevy one buried. 313.398 MURDOCK: Reo.o oon w,chml:land around Murdock House will be made into a park. 937,50. NEW RICHLAND: Improve recreational facilites in cis park. in . price ce rink, improve cgt s bigh,n, signs and plan a mural. Farm and City Davis will be the 1900 celebration. Si891. NORTH BRANCH: Beautify main street, signs and parks improve- ments. S6.435. NORTH ST. PAUL: Community pride promotion and beautification project with various ideas for corner of Highway 36 and Margaret, $25,000. OSAKIS: Considering a new roadside symbol: a Vsking riding a wall- eye. Statue would greet motorist, on Interstate 94, with replied at new visitor center to replace dilapidated buildings downtown. $6,433 . PEOPLE OF PHILLIPS NEIGHBORHOOD SOUTH MINNEAPOLIS: A new entrance on the south side, major cleanup and beautification of area. S3 -675. PLATO: City park improvement. $16.324. PORTER: Plan citywide beautification effort, including improve menu to city hall and the town rest area, $6,925. REDWOOD FALLS: Landmark preservation. Slaka. RUSH CITY: Beautify Rush Creek, centrally located in the commu- nity. Projects will include a passive park along the creek with plant- ings and other aesthetic improvements. $3,293. RUSHFORD VILLAGE: South Rushford community park is planned to have playground and picnic areas with equipment, cleanup road signs. 54.053. SACRED HEART: Five community organisations are working on Sumro rfest, an all- school reunion and related events. $3,190. ST. CLOUD: Muninger Gardens and Whitney beautification. 34.923. DISTRICT 5 PLANNING COUNCILST. PAUL Cleanup and beauti- fv vacant areas of the East Side- Celebrate the East Side, S3.644. - ST. PETER: Use an annual Neighbor Fe c Celebration as part of the Celebrate Minnesota 1990 activities, 525.000. SAUK CENTRE: %later park improvements throughout city. 59,934. SEWARD NEIGHBORHOOD GROUP, MINNEAPOLIS: Neighbor hood community mural. $2.444. DEPOT PRESERVATION INC., SLEEPY EYE: Plans depot beautifh ration landscaping area around depot and monument. $4,963, COMMERCIAL CLUB, SPICER: Improve city park. install new signs at entrances along with banners. S8.3z3. STRANDQUIST Operation )lain Street. 517250. SUMMIT HILL ASSOCIATION, ST.PAUL: Connect community park to community by developing pathways, landscaping the new recrea- tion center scheduled to be completed to 1990. 52.063. LION'S CLUB SWANVILLE: Sward lle Celebrate 1990 project, $11.143. TRUMAN JAYCEE'S, TRUMAN: Downtown park and Main Street beautification. $4,623. VIRGINIA: Enhance all entranceways nicety, beautify downtown business tronts. a cit,,ide tree planting program. bicycle and fitness areas andacity campground. Its 1900 vis ..boo x'll be the "Land of the Loan' festival of arts. wafts and ethnic foods. $11.401 WABASHA: Beauntication. cleanup and signage of entrances, $11715. WATERVILLE: Major beautification and cleanup projects ctw'ide: directional signage to parks. $10.882. WINGER: Additional expansion and improvement of Depa Park, S4.950 WOODBURY: Woodbury Da s celebration. Park and trail arwrerom concept an City Hall property. 310.000. DAVID B. ARNOLD CHARLES R. CARMICHAEL GARY D. M�DOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA R. FRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. McGEE March 6, 1989 FOR YOUR INFORMATION AIiNOLD & MGDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416-1492 (612) 545 -9000 MN TOLL FREE 800-343-4545 CABLE MCLAW MINNEAPOLIS TELECOPIER (012) 545 -1793 Mr. Gary D. Plotz Hutchinson City Administrator 37 Washington Avenue West Hutchinson, MN 55350 RE: Codification and Comprehensive Plan Considerations • Our File #: 3188 -87 -0031. Dear Gary: OF COUNSEL WILLIAM w. CAMERON PAUL D. DOVE 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (9121389 -2214 TELECOPIER (812) 389 -5508 101 PARE PLACE HUTCHINSON. MINNESOTA 55350 (812) 587 -7575 TELECOPIER (612) 587 -4099 2/56¢9 MAR 19889 ppECa • ED 8Y� I am in receipt of Jim Marka's memorandum outlining concerns regarding the coordination of ordinance codification in general and as it relates to the comprehensive plan and revision of the zoning ordinance. It appears from reviewing Jim's memorandum, BRW is of the opinion that it will take an additional three to six months to complete the work required by the contract under which BRW is currently operating; thereafter, there may need to be revision of some of the language in the zoning ordinance. I want to have the codification completed before that time period. This will necessitate a second public hearing and a second publication of the revised zoning ordinance and comprehensive plan, but I don't believe at this point we have any alternative. I would hope that the flood plain ordinance could be part of the codification even though the revised zoning ordinance will not be ready. I would appreciate it if you would advise the council that it is my opinion that we should proceed ahead without delay on codification issues and not wait any further for action on the • comprehensive plan. Mr. Gary D. Plotz March 6, 1989 Page 2 As you know, Rodger Jensen's office has sent what amounts to a proposed rough draft of the codification effort to the city and I believe all of the various sections have been distributed to the appropriate departments for review. Please encourage prompt review so that we can have our draft conference and try to get the ordinance codification work completed as soon as possible. If you have any questions or problems in connection with any of the foregoing, you should certainly feel free to contact me. Thank you. Very truly yours, ARNOLD Zer WE L G. Bar on GBA/lls . cc: Jim Marka Rodger E. Jensen 0 is 0 FOR YOUR INFORMATION JOHN J. MARTY Senator 63rd District Senate State of Minnesota March 7, 1989 443 RECF.IVEp °' Paul L. Ackland, Mayor City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mayor Ackland: Thank you for sending me a copy of your resolution in support of my bill banning the sale of tobacco products in vending machines, S.F. 276. I am very pleased and encouraged by the action taken by your city council. Banning the sale of cigarettes in vending machines will do much to curb the illegal use of tobacco products by minors. Thanks again for forwarding this resolution. support. Sincerely, L.r Joh . Marty JJM /kl I appreciate your 235 State Capitol, Saint Paul, Minnesota 55155 (612) 296 -5645 1_ .. x44m010111II 111 IIII II L 1 1111111 III I III�I IIIIII�IIIII II FOR YOUR INFORMATION. _ HG1. ,140- 2;27/89 HUTCIIIN5ON UTILITIES COMMISSION PAGE 1 HUICHINSON, MINNESOTA BALANCE SHEET JANUARY 31, 1989 FAR Vns7n C ��• +, 0:`.__.11'..11 `'.: 'e i�J1l.__ 4 1 f_.. __ -._... 1/. d U, - _. - _.__.... _._ -_ x w• EI_ECTR3,— ••+ __ x x x x x GAS x x x x x —_ K x x x TOTAL x x x x f "" "111,,, Q,y _ UTS UTILITY T''L..gNT — AT COST LAND & LAND RIGHTS 140,963.10 11,978.10 154,941.20 DEPRECIAFL_E UTILITY 23,067,216.80 2,416,578.12 _ 25,4E5,794 92_ _ TOTAL UTILITY PLANT 23,208,179.40 2,432,556.22 25,640,736.12 LESS ACCUMULATED DEPRF_CIATION 11,745,820.75CR 1,012,920.03CR 12,758,740.7SCR__ TOTAL ACCUMULATED DEPRECIATION 11, 745,820.75CR 1,U32.920.03CR 12,7:10,740. 70CTi CONSTRUCTION IN PROGRESS 55,554.83 2.136.91 57,691.74 _ _ TOTAL CONSTRUCTION IN PROGRESS _ _ .,5, 554.6y � 136.91 '�, •i .7,691.74 TOTAL UTILITY PLANT DEPREC VALUE 11,517,913.98 1,421,773.10 12,939,697.09 - RESTRICTED FUNDS & ACCOUNTS FUTURE EXPANSION 6 DEVELOPMENT 1,313,036.18 597,000.00 1,910,036.18 . - -- -- RESERVE FOR FUEL OIL_..._.... _..___.. 507,940.00 MEDICAL INSURANCE 55.704.60 37,136.40 92,841.00 ITA - OPERATING 6 MAINT RESERVE 200,000.00 200,000.00 — "INSURANCE LOBS--------- ' - - - -- 275,976:00 - -- - �7S",975.- 00 - - - -- CONTRIBUTION - CITY OF HUTCHINSON 42,176.56 42,176.56 BOND & INTEREST PAYMENT 1906 11.8,779.44 118,779.44 - -1986' "BOND RESERVE _. .._. _.._.._.. __. 363.936.72. -_ __. _.— _______ _._ ___..: __�.- 363.936:72_______......_. . FEDERAL INTERPRETATION 619,006.45 619,006.45 TOTAL RESTRICTED FUNDS & ACCOUNTS 2,877,549.50 1,253,142.85 4,130,672.35 ' CURRENT & ACCRUED ASSETS CASH IN BANK 160,708.70 344,650.87 505,359.57 —' -- INVESTMENTS- '&-SAVINGS ACCOUNTS—" - -`f, 864,358- CONTRACT 50,313.88 50,313.08 ACCOUNTS RECEIVABLE 807,869.14 612,366.99 1,420,236,13 _ INVENTORIES _ 486,128.7 54,457.30 54n,585.07 PREPAID INSURANCE 64,526.47 12,823.09 77,349.56 INTEREST RECEIVABLE 117,909.57 56,433.28 ____,ACCRUED TOTAL CURRENT & ACCRUED ASSETS 3,501,500.81 2,901,350.26 4402,851.07 DEFERRED CHARGE BOND DISCOUNT 1786 85.337.97 TOTAL DEFERRED CHARGE 85..337.97 TOTAL ASSETS 17,982.302.26 l L L 85,337.97 1 5,576,266.21 23,558,568.47 0 a -HGLA 40- 2.'2'i. OS HUTCHINSON U77LIYIE'S COMMISSION PAGE HUI "CHINSON, MINNF90TA TOLAtICE SHEET JANUARY 31, 1909 • r ELECTRIC ♦ r r r r r r r GAS T -OTAI_ ... MUNICIPAL EQUITY 6 LIABII_17TES MUNICIPAL EQUITY MUNICIPAL EQUITY 13,621,309,78 4,943,4 23.28 18.564,733.06 UNAPPROPRIATED RETAINED EARNINGS 139,680..67. 262,398,27_ TOTAL MUNICIPAL EGWITY i3, 744.017_38 _ 5,083,103.93 _. LONG TERM LIABILITIES -NET OF .. CURRENT MATURITIES 1986 BONDS 3,510,000.00 3, 51G, OOU.00 _ TOTAL_ LONG TERM LIABILITIES _. .... 3,510,000.00.._ CONSTR CONTRACTS 6 ACCTS PAY RETAIN I TOTAL CONSTRUCTION 6 ACCTS I PAY CURRENT 6 ACCRUED LIABILITIES ,ACCOUNTS PAYABLE .498,611.24 INTEREST ACCRUED 32,795.88 32,795.88 ACCT PAYABLE TO AS50CIATED COMPANY 21,841.35CR 2,272.27CR 24,113.62CR ACCRUED_ PAYROL.I __. _ -LE __- ._.__...47,055.49.. _ 9840.24 56,B95-73 __. .. ACCRUED VACATION F•AYAB 7'7,803.84 16,048.68 93,852.52 CUSTOMER DF_POSI'fS 93,841.77 93,841.77 ... _._. __...._ OTHER_ CURRENT A ACCRUED LIABILITIES . _ _ 18.01 _ 2.00 20.01_______ TOTAL CURRENT N ACCRUED LIAR 728,284.88 493,162.26 1,221,447.14 TOTAL MUNICIPAL EG+UITY 6 LIAR 17,9821302.26 5,576,266.21 23.559,%6n.47 I i - 11G'..1 f.•i- .'27.'8" HUTCHINOON UTILITIES LOMMISSION PAGE f HUTCHINSON, MINNCF;O "rA cLCC:TF•:IC DIVISION STATEMENT OF INCOME 6 EXPEN6I =S JANUARY 31, 1969 FQQ IZ Y� Ii'�r hMATION re w C:OS:RL'NT MONTH YF'Aft -1n -L0TE • +r -INCOME: SIATEMENT OPERATING RF`VEr!UC _ - SALES - ELECTRIC' ENERGY 7�11., 439.71Ck 751.,439. .'1(2k NET IN!:OMV. FROM OTHER SOURCCI 16e.0.37CF•: 1,660 -17CR SECURITY LIGHTS _ _. _. .. - _.. _. 1, 065. ,:,OCR f 1065. :"OCk . TOTAL OPERATING kFVENUE 754,165.5SCR 754,165.58CR OPERATING EXVENtiE! - PRODUCTION GPEk,iTION 37, °,62.46 37,562.46 PRUOCICTION hAINTENANCF 1,7:6.43 1,776.43 PURCHASED POWER 430.026.58 _ :. _ 430, 026 .5e - - - - TRANSMISSION OPERATINN 77.75 77.75 TRANSMISSION MAINTENANCE 6,960.43 6,960.43 DISTRIBUTION OF ERA7I DN 15,177,41 15,177.41 DISTRIBUTION MAINTCNANCE 9,70.69 9,270.69 CUSTOMER EXPENSES 5,402.31 5,402.2! _._ _ CUSTOMER SEkVYCF3 _ _ ._ 74L 22 74L22— ADMINISTRATIVE 6 GENERAL EXPENSES 59,887.61 59,887.61 DEPRECIATION — .___.__ -_.. _.. _ Bt,500.00__ B! 500_00 .. TOTAL OPERATING EXPENSES _ 648, 33� 79 2._ 648,33:1.79 OPERATING INCOME __- .._.-_._-_l05,f332.7SCk_ 105,632.'79Ck - OTHFR INCOME AND DFDUCTIONS OTHER - NET .. -. ....- - -. 403.36CR 403.36CR INTEREST INCOME - .. 471.g5Ck 3i 33, 471.45CR INTEREST EXPENSE 15,000.00 15,000.00 _TOTAL OTHER INCOME AND DEDUCTIONS _. 16,074.B1CR _ 16,874.81.CR _ __ - NET' INCOME 122, 707.60CR__ __ ._ _____ - 122, 7O7 ..6OCR._ 1 0 i HUTCHINSON UTILITIES COMMISSION PAGE _ HUTCHINSON, MINNESOTA GqS DIVISTON STATCMENT OF INCOME d CXPENSI_S _IANLIARY 31, 1989 r w CURRENT MONTH M w• O- -DATE w r YEAR-TO--DATE .. _. INCOME. STATEMENT OGCftATTNG REVENUES - - SALES 610,6S7.33CR 610,687.33CR FORFEITED DICCOIINTS 1,01.K4.93Ck 1,054.91CR TOTAL OPERATING REVENUE d11 7n2.24CR d11, 74�.24Ck OPERATING EXPENSE MFG GAS F•IfODUCTION OPERATION 314.98 _ 314.Y8 PURCHASED GAS EXPENSE 444,730.06 444,730.06 _DISTRIBUTION OPERATION 15,4:2.54 15,422.54 DISTRIBUTION MAINTENANCE _ 5,482.68 _ 1,482.68 CUSTOMER EXPENSES 3,603.66 3,603.66 CUSTOMER SERVICES _, _ 494.15 494.1$ ADMINISTRATION A GENERAL 19,032.24 19,83224 DEPRECIATION 7,100.00 7,100.00 TOTAL OPERATING EXPENSES 492,980.31 492,980.31 OPERATING INCOME 118,761.93CR i1B,761.93CR OTHER INCOME AND DEDUCTIONS OTHER - NET 2.09CR 2.09CR INTEREST INCOME _ _ 20,572.70CR _ _ - _ _ 20,572.70CR MISC INCOME /E %F•CNSE 343.95CR 343.95Ck TOTAL OTHER INCOME AND DEDUCTIONS 20,918.74CR 20,918.74CR NET INCOME 139,680.67CR 139,690.67CR i FOR YOUR INFORMATION PIONEERLAND LIBRARY SYSTEM EXECUTIVE COMMITTEE MEETING ABSENT: Steve Boehlke* " Chippwea *excused absence The meeting was called to order at 7:35'PM by Vice - Chairperson Ulrich, Buchanan /Carlson moved approval of the minutes for January 9th meeting. Carried. Conradi /Turck moved acceptance of the Treasurer's Report. Carried. Monthly statistics showed a sizeable increase in library patron activity over January of 1988. Mrs. Matson briefly explained a newly implemented program for branch library staff call Peer Coaching. The purpose of the Program is to allow two employees from different branches to get together on an informal basis and share ideas on a specific topic. Involvement is voluntary. Nelson /Turck moved payment of the bills. Carried. Mr. Sunberg reported he had received a letter from an Echo/ Woodlake resident who requested more extensive use of the bookmobile in his area. (yellow Medicine County) A new member is needed on the SAMMIE Governance Board to replace Lilah Buhr. The Advisory Committee has approved the new Personnel Policy. A workshop on adult program ideas will be held in Redwood Falls for library personnel an March 7, 1989. Concerning the Automation Project, Mr. Sunberg reported that nine regions are currently working on a program for automating library systems statewide. The implementing of this plan would be contingent on an increase in State Aid. MLA-Legislative Day will be February 21. So far, six persons are planning to attend. February 13, 1989 PRESENT: Howard Turck representing Meeker Cty Lorna Carlson " Swift Cty. Linda Ulrich Renville Cty. Judy Oestreich Litchfield Carol Conradi Willmar Gladys Nelson " Ortonville Jeanette Buchanan " Willmar Burton Sunberg, Director Kathy Matson, Associate Director David Lauritsen, Chippewa County Library ABSENT: Steve Boehlke* " Chippwea *excused absence The meeting was called to order at 7:35'PM by Vice - Chairperson Ulrich, Buchanan /Carlson moved approval of the minutes for January 9th meeting. Carried. Conradi /Turck moved acceptance of the Treasurer's Report. Carried. Monthly statistics showed a sizeable increase in library patron activity over January of 1988. Mrs. Matson briefly explained a newly implemented program for branch library staff call Peer Coaching. The purpose of the Program is to allow two employees from different branches to get together on an informal basis and share ideas on a specific topic. Involvement is voluntary. Nelson /Turck moved payment of the bills. Carried. Mr. Sunberg reported he had received a letter from an Echo/ Woodlake resident who requested more extensive use of the bookmobile in his area. (yellow Medicine County) A new member is needed on the SAMMIE Governance Board to replace Lilah Buhr. The Advisory Committee has approved the new Personnel Policy. A workshop on adult program ideas will be held in Redwood Falls for library personnel an March 7, 1989. Concerning the Automation Project, Mr. Sunberg reported that nine regions are currently working on a program for automating library systems statewide. The implementing of this plan would be contingent on an increase in State Aid. MLA-Legislative Day will be February 21. So far, six persons are planning to attend. February 13, 1989 - Page 2 Communications concerning trustee changes were received: Appleton - Elizabeth Erickson replaces Curtis Johnson; McLeod - Jan Kreie replaces Lilah Buhr. In regard to the purchase a new van, we were advised to get additonal quotes. This Mr. Sunberg did. The motion was made (Conradi /Buchanan) and carried to accept the lowest bid submitted by Swenson Motor Company fort13545 plus tax. The Automation Fund CD at First American Bank of Willmar is up for renewal in February. A motion was made (Oestreich/ Turck) to renew the CD at First American if the interest rate was no more than e% less than other competitive rates. A motion was made (Conradi /Nelson) to ask the Personnel Committee to meet March 9, a week before the March Board meeting to review some issues relating to the staff., A suggestion was made that PLS consider payment of tuition for PLS staff who wanted to take a SCSU course offered at WCC on Reference and Bibliography sponsored by SAMMIE. The motion, made by Carlson /Truck,to table this issue until March when we will know the approximate number of staff interested in this class was carried. • A motion was made (Oestreich /Buchanan) and carried to apply for an MLA Foundation Grant for $1,000 to fund the marketing of the Family Ties Program. These funds would be used to purchase posters, flyers, etc. to make persons aware of the family living materials available in the selected libraries. The next meeting will be March 13 for the full Board. LDS will be on the agenda. The Executive Committee approved an orientation be held for new members (Buchanan /Oestreich). The meeting was adjourned. Respectfully submitted, Judy Oestreich • February 1989 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Carol Conradi, Treasurer BUDGET INCOME BUDGET INCOME MTD YTD BUDGET $255,694.13 $125,320.85 Voided check + 55.23 r 55.23 Balance $255,749.36 $125,376.08 Receipts: Basic State /Federal Aid 8,007.00 58,853.00 256,000.00 Big Stone County • 5,472.00 5,522.25 22,089.00 *Chippewa County Benson (materials only) 1,500.00 18,461.25 *73,845.00 Kandiyohi County 10,000.00 26,534.50 106,138.00 McLeod County 10,000.00 Other Reimbursements 98.51 70,290.00 Meeker County Other 16,305.50 65,222.00 Swift County 242,222.90 8,640.00 34,560.00 Appleton 2,337.50 9,305.00 Benson 4,652.25 4,652.25 18,609.00 Glencoe 6,428.00 25,712.00 Graceville 2,615.00 968.75 3,875.00 Hutchinson 14,035.75 56,141.00 Kerkhoven 997.00 3,988.00 Litchfield 9,993.75 39,975.00 Ortonville 3,197.00 12,788.00 Willmar 21,710.00 86,840.00 Bird Island 1,772.25 7,089.00 *Dawson 2,455.50 • 9,822.00 Hector 1,617.25 6,469.00 *Madison 2,857.25 *11,429.00 Renville 1,928.50 7,714.00 Cash Receipts & Sales Tax 4,027.55 8,121.14 49,500.00 Gifts 115.00 640.00 2,000.00 Interest 829.76 1,421.21 8,000.00 Reimbursements (local govt) *Chippewa County 8,007.00 *32,028.00 *Dawson 1,368.00 • 5,472.00 *Madison 875.00 • 3,500.00 Benson (materials only) 1,500.00 11500.00 2,048.00 Chippewa Co. (materials only) 10,000.00 8,234.00 Montevideo (materials only) 10,000.00 Other Reimbursements 98.51 1,023.80 5,931.00 Other Total Receipts 11,223.07 242,222.90 1,054,613.00 Other funds Glencoe Fund 1,532.38 KCWL 1,786.00 Family Ties Fund 2,300.00 WLarge Print Fund TAL RECEIPTS 2,615.00 2,615.00 & BALANCE: 266,972.43 370,213.98 1,062,846.38 Page 1 (OVER) February 1989 EXPENDITURES: PIONEERLAND LIBRARY SYSTEM Treasurer's Report (Continued) LIBRARY - PERSONAL SERVICES SALARIES AND WAGES HEALTH INSURANCE HEALTH INSURANCE - DEDUCTIBLE RETIREMENT INSURANCE MTO -- _ __ - YID--- Z -OF - -E XP _- _"RREN EXPENDITURES EXPENDITURES TO EST BUDGET ACCT GkOLP ...._ _ _- .00.__ -_ ______.00._____,DOL-- -. -__. ..00- ACCT GROUP... MATERIALS .._BOOKS - ADULT -. _.. .. BOOKS - CHILDREN GENERAL REFERENCE - PER 1001CALS - - - - -. PAMPHLETS BENSON LT6RARY MATERIALS CHIPPEWA COUNTY LIBRARY MATERIALS 8M4 C 16MM FIL45 VIDEO DISCS C TAPES. -AUDIO DISCS AND TAPES -.- - SLIDES AND FILM STRIPS MICROFORMS BINDING CATALOGING OCLC AND OTHER CHARLES CON VENDOR CHARGES VEHICLES OPERATION AND MAINTENANCE INSURANCE - AMORTIZATION COMMUNICATION TELEPHONE AND LINE CHARGES TERMINAL MAINTENANCE POSTAGE AND SHIPPING EQUIP14EIYT NEW EQUIPMENT A/V EQUIPMENT NAINTENENCE AND CJNTRACTS ACCT GROUP... ACCT GROUP... ACCT GROUP... ACCT GROUP... ACCT GROUP ..• OTHER CUSTODIAL SURPLIES ANO EQUIPMLNT SUPPLIES AND PRINTING PROMOTIONAL AN0 PROGRAMMING - MILEAGE AND MEETINGS - STAFF MILEAGE AND MEETINGS - TRUSTEES PROF. MEMBERSHIPS ITRUSTEESJ - -- - -_ -. INSURANLE _ AOS AND LEGAL NOTICES AUDITING BOOKKEEPING - CONTINUING EDUCATION SPECIAL GLENCOE FRIENDS, 1983 KCWL LOCAL EQUIPMENT AUTOMATION FUND (LOCAL) STATE SALES TAX FAMILY - -TIES FUND ._. LARGE PRINT FUND L1BRAkY - - - -- ENDING CASH BALANCE ACCT GROUP... ACCT GROUP... 55.661 33 ____. _ 142 ..84.J.4q_- . -lb.e7 L--- �r74.a 0.00 1.330.29 2,752.89 13.11% 21,000.00 392.70 1,013.31 33.79% 39000.00 -- 5,332.28 - - 10,682.71 - 17.74t - - -- 60.240.00- 62,716.60 127,295.40 16.73% 761x060.00 - -- -- S,621-.52- ---- 8.a7 ;,34 10.96% - 401000.00- 1,951.14 29555.39 12.78% 20,000.00 453.10 49364.07 36.37% 12,000.00 611.34 - - -- -- 1036.79 - - - -- 7.32% 21,000.00 .00 93.15 31.05% 300.00 75.20 75.20 3.67% 2,048.00 -- -- 5,283.A8 - 8,006.2 -T -4.7.2 3% - ° 234.00- .00 1,800.00 46.1S% 3,900.00 121.12 733.92 15.29% 4,800.00 _. ._. -.00 ____ ____. - 34.72 - -_. ..17.36% _____.200.00 .00 .00 .00% 250.00 .00 .00 .00% 200.00 222.4A - ___ 222.19- -.. 23.392--- -__..- .950.00__ 14,369.69 28,193.04 18.32% 153,882.00 -- - .00 - 8.549.95 -- -- 47,50% - - - -- 189000.00 201.83 201.83 1.59% 12,671.00 201.83 89751.78 26.534 30,671.00 1,234.54 2,408.18 16.05% 15.000.00 54.79 1,577.19 105.15% 1.500.00 8,580.011 -- - X9580.00 - -- 114.50 %-- 49DOO. 9,869.33 12,565.37 61.29% 209500.0 750.77 1.419.35 16.702 - -- - 29500.00 35.00 35.00 3.50% 1,000.00 772.60 19621.33 19.30% 89400.00 - 19558.37..__ _. _3,075.68_.. .17.18; __.. 11.900.00 - 592.00 600.05 30.40% 29000.00 243.63 243.63 - 34.80% _700.00- 1.913.49 3.665.15 30.54% 12,000.00 2. 749. L2 49516.86 30.73% 149700.00 120.70 156.58 15.66% 19000.00 29690.37 3,697.75 L8.49% 209000.00 - -.00 _._. __. - _.00. - -- .GOP- ____.. S00.00- 275.59 503.90 9.164 5.500.00 245.93 300.53 9.40% 3,200.00 - - - - -- 306.00 706 QO -3 19214.00 __ 99668. 00 - - -- -107.424 -_ __-.__94000.00_ - 13.60 13.d0 13.80% 100.00 .00 .00 .00% 19200.00 - - - --_. - 238.22v- - .. - 463.32 - -- 25.442 - -- -- 39000.00- .00 .00 .00% 500.00 59104.61 15,110.08 34.03% 449400.00 .00 .00 .004 19532.38 .00 .00 .00% 19786.00 - - - - - - -- .00 - -180.50 -._ ° ^% .DO.00 .00 .001 .00 246.27 368.66 24.584 1,500.00 .00 - ___. .00 -. __. .00x. -.. 14300.00_ 246.27 549.16 7.71% 7,116.38 URG- TOTAL...--- 96.815.82 Page 2 $170,156.61 �DO,OS7.3T � °.[a5i- �.s050,231.3L� $170,156.61