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cp05-24-1994 cMw TUESDAY SUNDAY MONDAY -22- -23- -24- Noon - Safety Council Meeting at Heritage Center 1:00 P.M. - Utilities Commissi n Meeting at Utilities 5:30 P.M. - Telecommunications 5:30 P.M. - City Council HUTCHINSON Commission Meeting at Workshop at City CITY City Center Main Conf. Center CALENDAR Room 7:30 P.M. - Airport Commission 7:30 P.M. - Regular City Week of Meeting at City Center Council Meeting at Main Conf.Room City Council Chambers May 22 t0 May 28 in City Center 1994 WEDNESDAY THURSDAY FRIDAY SATURDAY -25- -26- -27- -28- VACATION: 10:00 A.M. - Directors JIM MARKA - May 23 -27 Meeting at City Center CAL RICE - May 23 -June 3 JO RUNKE - May 23 -27 5:30 P.M. - Tree Board Meeting at City Center Main Conference Room I AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 24, 1994 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. Tim Caspers, Shalom Baptist Church 3. CONSIDERATION OF MINUTES REGULAR MEETING OF MAY 10, 1994; SPECIAL MEETING OF MAY 17, 1994; AND BID OPENINGS OF MAY 13 AND MAY 16, 1994 Action - Approve as distributed - Approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - APRIL 1994 2. LIBRARY BOARD MINUTES OF MAY 5, 1994 is 3. TELECOMMUNICATIONS COMMISSION MINUTES OF MAY 9, 1994 4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES DATED APRIL 7, 1994 5. PLANNING COMMISSION MINUTES OF APRIL 19, 1994 6. HUTCHINSON HOUSING, INC. MINUTES OF APRIL 19, 1994 7. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF APRIL 19, 1994 AND MAY 4, 1994 S. REPORT OF CITY INVESTMENTS (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10219 - RESOLUTION TO APPROPRIATE UNCLAIMED PROPERTY 2. RESOLUTION NO. 10220 - RESOLUTION FOR PURCHASE (C) DELINQUENT WATER AND SEWER ACCOUNTS (d) APPLICATION FOR TRANSIENT MERCHANT PERMIT BY TAP ENTERPRISES, INC. FOR ONE -DAY TOOL AUCTION ON MAY 26 IJ CITY COUNCIL AGENDA - MAY 24, 1994 • (e) SUBDIVISION AGREEMENTS: (1) PARKSIDE SECOND ADDITION (2) HUNTER'S RIDGE (3) FAIRWAY ESTATES (f) RENEWAL OF LEASE AGREEMENT WITH MN DEPT. OF PUBLIC SAFETY (g) CONDITIONAL USE PERMIT REQUESTED BY TOM LUDOWESE FOR CONSTRUCTION OF AUTOMATIC BAY ADDITION AT -ACME CAR WASH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION TO APPROVE STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10218) (h) CITY STAFF REQUEST TO REZONE PROPERTY ON FRANKLIN STREET FROM C -3 TO R -2 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION TO APPROVE STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 94 -111 AND SET SECOND READING FOR JUNE 14, 1994) (i) CONDITIONAL USE PERMIT REQUESTED BY RICK LENNES TO MOVE HOUSE ONTO FRANKLIN STREET LOT WITH FAVORABLE • RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10215) (j) AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 8.15, LOT DEPTH AND DENSITY IN I -2 DISTRICT, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION TO APPROVE STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 94 -112 AND SET SECOND READING FOR JUNE 14, 1994) (k) CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING CHURCH FOR CONSTRUCTION OF STORAGE GARAGE ON CHURCH PROPERTY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION TO APPROVE STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10216) (1) CONDITIONAL USE PERMIT REQUESTED BY ROD OLSON TO CONSTRUCT GARAGE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION TO APPROVE STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10217) 2 • . CITY COUNCIL AGENDA - MAY 24, 1994 (m) PETITION BY ZAPP NATIONAL BANK OF ST. CLOUD (TRUSTEES OF MARVIN HOERNEMANN TRUST) TO BEGIN ANNEXATION PROCEEDINGS OF 3.2 ACRES IN HASSAN VALLEY TOWNSHIP WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION TO APPROVE STAFF RECOMMENDATIONS (WAIVE FIRST READING OF ORDINANCE NO. 94 -113 AND SET SECOND READING JUNE 14, 1994) (n) REGISTERED LAND SURVEY OF MARVIN HOERNEMANN TRUST PROPERTY IN HASSAN VALLEY TOWNSHIP (TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION TO APPROVE STAFF RECOMMENDATIONS (o) SITE PLAN SUBMITTED BY JAY FREEDLAND, HUTCHINSON IRON AND METAL, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION TO APPROVE STAFF RECOMMENDATIONS Action - Motion to approve consent agenda 5. PUBLIC HEARING - 8:00 P.M. None 6. COMMUNICATIONS, REQUESTS AND PETITIONS • None 7. RESOLUTIONS AND ORDINANCES SEE CONSENT AGENDA 8. UNFINISHED BUSINESS (a) CONSIDERATION OF DEVELOPMENT AGREEMENT REGARDING TAX INCREMENT FINANCING FOR PRINCE OF PEACE PROJECT (DEFERRED MAY 10, 1994) Action - Motion to reject - Motion to approve 9. NEW BUSINESS (a) CONSIDERATION OF CHANGE ORDER IN BUILDING FUND FOR ADDITIONAL FURNITURE IN BUILDING /ENGINEERING DEPARTMENTS Action - Motion to reject - Motion to approve (b) CONSIDERATION TO WAIVE HOUSEHOLD HAZARDOUS WASTE FACILITY BUILDING PERMITS • Action - Motion to reject - Motion to approve 3 CITY COUNCIL AGENDA - MAY 24, 1994 (c) CONSIDERATION OF SPECIAL ASSESSMENTS ON TAX FORFEITED PROPERTY IN HELLANDS EIGHTH ADDITION Action - (d) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL NO. 290 FOR LETTING NO. 2, PROJECT NO. 94 -02, WAIVING HEARING, ADOPTING ASSESSMENT ROLL AND AWARDING CONTRACT Action - Motion to reject - Motion to approve and adopt Assessment Roll No. 290 and award contract - Motion to waive readings and adopt Resolutions No. 10221 -No. 10224 (e) CONSIDERATION OF RECEIVING PETITION, WAIVING HEARING, ADOPTING ASSESSMENT ROLL NO. 291, LETTING NO. 5, PROJECT NO. 94 -05, AND AWARDING CONTRACT Action - Motion to reject - Motion to approve, waive hearing, adopt assessment roll, and award contract - Motion to waive readings and adopt Resolutions No. 10225 - No. 10228 (f) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL NO. 292 AND SETTING ASSESSMENT HEARING FOR LETTING NO. 9, PROJECT NO. 94 -13, 94 -15, AND 94 -16 • Action - Motion to reject - Motion to approve roll preparation and hold hearing - Motion to waive readings and adopt Resolutions No. 10229 and No. 10230 (g) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL NO. 293 AND SETTING ASSESSMENT HEARING FOR LETTING NO. 10, PROJECT NO. 94 -18, 94 -19, AND 94 -25 Action - Motion to reject - Motion to approve roll preparation and hold hearing - Motion to waive readings and adopt Resolutions No. 10231 and No. 10232 (h) CONSIDERATION OF RECEIVING REPORT, WAIVING HEARING, APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS FOR LETTING NO. 12, PROJECT NO. 94 -24 & 94 -28 Action - Motion to reject - Motion to receive report, waive hearing, approve plans and specifications, and advertise for bids - Motion to waive readings and adopt Resolutions No. 10233 -10235 • 4 • L CITY COUNCIL AGENDA - MAY 24, 1994 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 12. ADJOURNMENT 5 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 10, 1994 1. The meeting was called to order at 7:30 P.M. by Mayor Torgerson. Present were: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. 2. In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of April 26, 1994 and bid opening of May 3, 1994 were approved as distributed. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - APRIL 1994 . 2. LIBRARY BOARD MINUTES OF APRIL 14, 1994 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 94 -109 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL ESTATE AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPTION) 2. ORDINANCE NO. 94 -110 - AN ORDINANCE OF THE CITY OF HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA, INCORPORATING AND ANNEXING CERTAIN TRACTS AND PARCELS OF LAND INTO THE CITY OF HUTCHINSON AS MORE PARTICULARLY SET OUT IN SAID ORDINANCE (SECOND READING AND ADOPTION) 3. RESOLUTION NO. 10211 - RESOLUTION FOR PURCHASE (c) APPLICATION FOR PARADE PERMIT BY MINNESOTA WINGS MOTORCYCLE CLUB - MIDWEST CHAPTER (d) APPLICATION FOR TRANSIENT MERCHANT PERMIT BY RICHARD SEIPEL, DBA THE COUNTRY STOP • (e) REISSUANCE OF GAMBLING DEVICE LICENSE FOR V.F.W. AUXILIARY POST 906 '5` CITY COUNCIL MINUTES - MAY 10, 1994 • The motion to approve the consent agenda was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. None 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF APPRAISAL OF PROPERTY AT 126 HASSAN STREET SOUTH Following discussion, the motion to hire an appraiser to do an appraisal on the parcel located at 126 Hassan Street South was made by Council Member Erickson, seconded by Council Member Craig and unanimously carried. (b) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE PARK AND TO CLOSE DESIGNATED STREETS AND PARKING LOTS FOR 20TH ANNUAL ARTS AND CRAFTS FESTIVAL TO BE HELD SEPTEMBER 16 AND SEPTEMBER 17, 1994 Following discussion, the motion to approve the request • was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES SEE CONSENT AGENDA 8. UNFINISHED BUSINESS (a) CONSIDERATION OF DEVELOPMENT AGREEMENT REGARDING TAX INCREMENT FINANCING FOR PRINCE OF PEACE PROJECT (DEFERRED APRIL 26, 1994) The motion to defer to May 24, 1994 meeting was made by Council Member Craig, seconded by Council Member Mlinar and unanimously carried. (b) CONSIDERATION OF PETITIONS FOR FOUR -WAY STOP ON CORNER OF FIFTH AVENUE AND HARRINGTON STREET (DEFERRED APRIL 12, 1994) Following discussion, the motion to approve the four -way stop and to waive reading and adopt Resolution No. 10212 was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. 2 • . CITY COUNCIL MINUTES - MAY 10, 1994 9. NEW BUSINESS (a) CONSIDERATION OF ENTERING INTO AGREEMENT WITH CELLULAR 7 PARTNERSHIP FOR ANTENNA ON SOUTH PARK WATER TOWER During discussion, the City Attorney was directed to review the covenants for use of the property when it was given to the City and to prepare a franchise agreement with Cellular 7 Partnership for the building located on park property. The motion to approve and enter-into an agreement was made by Council Member Erickson, seconded by Council Member Craig and unanimously carried. (b) CONSIDERATION OF SETTLEMENT PAYMENT WITH JUNKER SANITARY SERVICES, INC. (SECOND LITIGATION) Following discussion, the motion to approve the $18,000.00 settlement payment to Junker Sanitary Services, Inc. for the 3M claim was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. • (c) CONSIDERATION OF AWARDING BID FOR NEW STREET SWEEPER • Following discussion, the motion to approve the recommendation to award the bid to MacQueen Equipment for a net bid of $73,768.00 (second low bid) was made by Council Member Erickson, seconded by Council Member Craig and unanimously carried. (d) DISCUSSION OF POTENTIAL TRAFFIC CONTROL REVISIONS Engineer Rodeberg presented several suggestions for improving traffic control /safety and adding bike routes along Roberts Road, Fifth Avenue SE and Juul Road. No action was taken. (e) CONSIDERATION OF ADDITIONAL FUNDING FOR STREET MAINTENANCE Engineer Rodeberg reported that because several of the improvement projects were postponed, it would cost $6,000 to $10,000 for extra materials to keep certain streets in repair for another year. He requested authorization to spend up to $8,000 from the contingency fund for the additional materials. 3 CITY COUNCIL MINUTES - MAY 10, 1994 Following discussion, the motion to approve the request was made by Council Member Craig, seconded by Council Member Erickson and unanimously carried. (f) CONSIDERATION OF APPLICATION TO MN /DOT FOR PERMIT TO PLANT TREES Following discussion, the motion to approve the application and to waive reading and adopt Resolution No. 10213 was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported on the status of the electrical service territory issue. He stated an agreement has been reached between the entities regarding financial terms, and the final agreement should be ready for Council approval by next Tuesday. It was the consensus of the Council to hold a special meeting on Tuesday, May 17, 1994, at 12:00 Noon in the • Council Chambers to act on the agreement. The City Attorney noted that the skydiving agreement with Sky's the Limit will need revision regarding reference to the Airport Commission rather than the airport manager. (b) COMMUNICATIONS FROM COUNCIL MEMBER BILL CRAIG Councilman Craig commented on the City's 1993 population figure given by the State Demographer. He also commented on the good input and information obtained from the 5:30 P.M. budget workshop held prior to the regular meeting. (c) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON Council Member Peterson commended the City staff for the successful open house on May 7. (d) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON Councilman Erickson stated he heard many favorable comments about the City Center during the open house. He inquired about changing the time for the City Council meetings to 5:30 P.M. 4 • . CITY COUNCIL MINUTES - MAY 10, 1994 (e) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported the Tri- Agency Project was approved by the Senate, and the Bill will be signed by the Governor. (f) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON Mayor Torgerson commented on the letter he sent to Senator Paul Wellstone and Representative David Minge regarding the property tax for the Evergreen Apartment complex in Hutchinson. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion to approve the claims and authorize payment from the appropriate funds was made by Council Member Craig, seconded by Council Member Peterson and unanimously carried. 12. ADJOURNMENT • There being no further business, the meeting adjourned at 8:33 P.M. • 5 • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 17, 1994 The special meeting was called to order at 12:15 P.M. by Council Member Erickson. Present were: Council Members Bill Craig, Kay Peterson, Don Erickson, and John Mlinar (arrived at 12:20 P.M.) . Absent: Mayor Marlin Torgerson. Also present: City Administrator Gary D. Plotz, City Attorney G. Barry Anderson, and Utilities Manager Clarence Kadrmas. City Attorney Anderson reviewed the MCPA agreement and the proposed changes. It was noted that the map showing service territory will be attached to the agreement as an Exhibit. Following discussion, the motion to approve the agreement with the amendments noted by the City Attorney and to adopt Resolution No. 10214 was made by Council Member Craig, seconded and unanimously carried. The American Legion requested a parade permit for the Memorial Day Parade to be held on May 30, 1994. The motion to approve and issue the parade permit was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. is The meeting adjourned at 12:35 P.M. IN MINUTES BID OPENING FRIDAY, MAY 13, 1994 The meeting was called to order at 10:00 A.M. by Finance Director Kenneth B. Merrill. Also present were City Engineer John Rodeberg, Assistant Engineer Cal Rice, and Administrative Secretary Marilyn J. Swanson. The reading of Publication No. 4652, Advertisement for Bids, Letting No. 2, Project No. 94 -02, was dispensed with. The following bids were opened and read: Juul Contracting Co. Hutchinson, MN $305,214.40 Latour Construction, Inc. Maple Lake, MN 315,842.58 Northdale Construction Rogers, MN 364,122.70 Wm. Mueller & Sons, Inc. Hamburg, MN 316,755.33 • Mid- Minnesota Hotmix, Inc. Annandale, MN 315,409.90 The reading of Publication No. 4653, Advertisement for Bids, Letting No. 5, Project No. 94 -05, was dispensed with. The following bids were opened and read: Juul Contracting Co. Hutchinson, MN $353,837.60 Latour Construction, Inc. Maple Lake, MN 377,290.10 Northdale Construction Rogers, MN 378,271.50 Wm. Mueller & Sons, Inc. Hamburg, MN 382,961.54 Mid - Minnesota Hotmix, Inc. Annandale, MN 365,858.60 The bids were referred to staff for review and recommendation. • The meeting adjourned at 10:16 A.M. MINUTES BID OPENING MONDAY, MAY 16, 1994 The meeting was called to order at 10:00 A.M. by City Administrator Gary D. Plotz. Also present were City Engineer John Rodeberg and Administrative Secretary Marilyn J. Swanson. The reading of Publication No. 4655, Advertisement for Bids, Letting No. 9, Project No. 94 -10 - 94 -17 and 94 -26 was dispensed with. The following bids were opened and read: Bauerly Bros. Co. Sauk Rapids, MN $152,039.97 Wm. Mueller & Sons, Inc. Hamburg, MN 156,233.50 Mid - Minnesota Hotmix, Inc. Annandale, MN 144,768.10 The reading of Publication No. 4656, Advertisement for Bids, Letting No. 10, Project No. 94 -18, 94 -19 and 94 -25 was dispensed with. The following bids were opened and read: • Juul Contracting Co. Hutchinson, MN $323,548.25 Latour Construction, Inc. Maple Lake, MN 323,676.55 Wm. Mueller & Sons, Inc. Hamburg, MN 329,428.85 Randy Kramer Excavating, Inc. Watkins, MN 283,051.77 The bids were referred to staff for review and recommendation. The meeting adjourned at 10:12 A.M. C�r EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 5,637.00 15,968.60 46,160.00 30,191.40 34.6% 6 21,377.00 69,445.30 190,364.00 120,918.70 36.5% IL 1994 CITY OF HUTCHINSON FINANCIAL STATEMENTS 7,225.00 APRIL 1994 18.0% FINANCE 1994 102,596.70 276,900.00 174,303.30 EVENUE REPORT - GENERAL APRIL YEAR TO ADOPTED BALANCE PERCENTAGE 36.5% MONTH DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 2,787.03 1,294,497.00 1,291,709.97 0.2% LICENSES 0.00 0.00 0.00 0.00 ERR PERMITS AND FEES 12,199.44 38,365.51 184,650.00 146,284.49 20.8% INTERGOVERNMENT REVENUE 244.22 51,522.12 2,239,548.00 2,188,025.88 2.3% CHARGES FOR SERVICES 37,015.20 156,698.00 875,091.00 718,393.00 17.9% FINES & FORFEITS 4,525.89 13,542.01 56,250.00 42,707.99 24.1% MISCELLANEOUS REVENUES 15,182.22 44,230.85 614,000.00 569,769.15 7.2% CONTRIBUTIONS FROM OTHER FUNDS 3,000.00 103,000.00 0.00 (103,000.00) ERR REVENUE FOR OTHER AGENCIES BUILDING INSPECTION 0.00 0.00 0.00 ERR TOTAL 72,166.97 410,145.52 5,264,036.00 4,853,890.48 7.8% EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 5,637.00 15,968.60 46,160.00 30,191.40 34.6% CITY ADMINISTRATOR 21,377.00 69,445.30 190,364.00 120,918.70 36.5% ELECTIONS 0.00 1,300.00 7,225.00 5,925.00 18.0% FINANCE 25,460.60 102,596.70 276,900.00 174,303.30 37.1% OR VEHICE 10,001.70 29,813.30 81,576.00 51,762.70 36.5% ESSING � 0.00 0.00 24,300.00 24,300.00 0.0% GAL 4,340.00 17,299.70 55,720.00 38,420.30 31.0% PLANNING 355.70 2,137.30 8,150.00 6,012.70 26.2% POLICE DEPARTMENT 102,042.60 442,358.60 1,287,174.00 844,815.40 34.4% SCHOOL LIAISON OFFICER 4,427.30 14,155.80 38,613.00 24,457.20 36.7% EMERGENCY MANAGEMENT 52,477.60 52,574.30 1,850.00 (50,724.30) 2841.9% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.0% FIRE DEPARTMENT 4,643.00 38,529.20 159,273.00 120,743.80 24.2% FIRE MARSHAL 2,529.10 8,313.50 21,163.00 12,849.50 39.3% BUILDING INSPECTION 15,673.80 42,167.50 106,669.00 64,501.50 39.5% ENGINEERING 36,423.70 115,043.20 400,605.00 285,561.80 28.7% STREETS & ALLEYS 37,907.90 127,108.80 448,047.00 320,938.20 28.4% STREET MAINTENANCE A/C 4,389.50 21,573.10 90,200.00 68,626.90 23.9% CITY HALL 9,021.20 64,561.70 67,837.00 3,275.30 95.2% PARK /REC ADMIN. 16,891.60 49,638.60 129,730.00 80,091.40 38.3% RECREATION 11,862.80 41,207.30 214,559.00 173,351.70 19.2% SENIOR CITIZENS CENTER 8,949.20 25,625.30 88,263.00 62,637.70 29.0% CIVIC ARENA 17,135.40 88,650.00 145,042.00 56,392.00 61.1% PARK DEPARTMENT 53,515.60 181,102.90 530,795.00 349,692.10 34.1% RECERATION BUILDING & POOL 13,647.10 27,519.00 77,825.00 50,306.00 35.4% STREAMBANK PROGRAM 0.00 0.00 0.00 0.00 0.0% LIBRARY 18,188.60 42,111.40 91,528.00 49,416.60 46.0% CEMETERY 5,083.70 15,542.40 70,606.00 55,063.60 22.0% DEBT SERVICE 700.00 2,800.00 23,900.00 21,100.00 11.7% AIRPORT 2,845.40 18,758.60 56,615.00 37,856.40 33.1% 10,988.70 40,636.50 114,125.00 73,488.50 35.6% 0NSIT MUNITY DEVELOPMENT 7,002.30 21,545.00 63,009.00 41,464.00 34.2% SCDP COORD. 0.00 371.70 0.00 (371.70) 0.0% UNALLOCATED 24,333.00 116,403.70 451,907.00 335,503.30 25.8% TOTAL 527,851.10 1,836,859.00 5,369,980.00 3,533,121.00 38.38 ,�/ -A(� 4 I 1994 REVENUE REPORT - LIQUOR FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1994 APRIL 199 ENTERPRISE FUNDS MONTH OF YEAR TO ADOPTED BALANCE PERCENTAG APRIL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 47,187.26 179,251.22 555,000.00 375,748.78 32.3% WINE SALES 15,746.74 49,352.85 164,000.00 114,647.15 30.1% BEER SALES 75,714.50 251,293.38 900,000.00 648,706.62 27.9% BEER DEPOSIT (18.00) (41.46) 2,000.00 41.46 0.0% MISC. SALES 4,597.33 16,646.40 60,000.00 43,353.60 27.7% LOTTERY SALES 3.00 533.93 4,000.00 3,466.07 13.3% INTEREST 180.31 5,562.00 2,000.00 (3,562.00) 278.1% REFUNDS & REIMBURSEMENTS 0.00 0.00 120,000.00 0.00 0.0% CASH DISCOUNTS (1,247.85) (2,837.79) (1,500.00) 1,337.79 189.2% TOTAL 142,163.29 499,760.53 1,683,500.00 1,183,739.47 29.7% EXPENSE REPORT LIQUOR FUND 106,000.29 376,640.00 270,639.71 221,368.96 311,652.96 PERSONEL SERVICES 13,882.00 40,098.35 123,758.00 83,659.65 32.4% REPAIR & MAINTENANCE 557.03 2,124.76 4,250.00 2,125.24 50.0% CONSULTING 0.00 261.99 2,000.00 1,738.01 13.1% OTHER SERVICE & CHARGES 12,242.00 26,826.20 51,750.00 24,923.80 51.8% DEPRECIATION 0.00 0.00 19,200.00 19,200.00 0.0% DEBT SERVICE 0.00 0.00 35,370.00 35,370.00 0.0% NSFERS 0.00 0.00 120,000.00 120,000.00 0.0% T OF SALES 96,787.95 422,823.03 1,272,654.00 849,830.97 33.2% MISCELLANEOUS 10.00 1,120.37 6,100.00 4,979.63 18.4% CAPITAL OUTLAY 651.65 15,000.00 14,348.35 0.0% TOTAL 123,478.98 493,906.35 1,650,082.00 1,156,175.65 29.9% REVENUE REPORT - WATER SEWER /FUND RECYCLE BAGS 228.00 228.00 (228.00) 0.0% WATER SALES 41,778.91 175,531.32 540,000.00 364,468.68 32.5% WATER TREATMENT SURCHARGE 1,227.20 1,226.12 0.00 WATER METER 450.00 1,350.00 16,000.00 14,650.00 8.4% REFUSE SERVICES 24,418.65 132,635.88 438,000.00 305,364.12 30.3% REFUSE SURCHARGE 2,784.95 15,046.48 51,300.00 36,253.52 29.3% REFUSE STICKER SALES 114.00 238.00 COMPOST CREDIT (326.13) (1,959.19) SEWER SERVICES 144,439.77 562,885.38 1,800,000.00 1,237,114.62 31.3% PENALTY CHARGES 487.03 6,156.85 15,000.00 8,843.15 41.0% INTEREST EARNED 5,975.10 14,789.36 120,000.00 105,210.64 12.3% S C O R E 0.00 116,000.00 116,000.00 0.0% REFUNDS & REIMBURSEMENTS 25.03 136.13 3,000.00 2,863.87 4.5% PROCEEDS FROM BOND SALE 2,820.54 (2,820.54) ERR OTHER 2,199.09 2,000.00 (199.09) 110.0% AL ENSE REPORT - WATER SEWER /FUND REFUSE WATER SEWER 221,602.51 913,283.96 3,101,300.00 2,188,016.04 29.4% 25,185.12 106,000.29 376,640.00 270,639.71 221,368.96 311,652.96 960,715.00 649,062.04 544,832.62 817,503.47 3,142,249.00 2,324,745.53 28.1% 32.4% 26.0% TOTAL 791,386.70 1,235,156.72 4,479,604.00 3,244,447.28 27.6% f f • CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT MAY 24, 1994 • Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount ------------------------------------------------------------------------------- TREAS BONDS 644136 7.18% 12/12/91 2/15/2001 373,500.00 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 307,312.50 Firstate 41- 1214999 -8 3.70% 12/30/92 12/30/93 500,000.00 Smith Barney CMO 80AP9 7.380% 2/15/93 5/1/2018 188,173.75 Principala returned (18,922.22) Smith Barney GNMA 865M7 7.363% 2/15/93 8/10/2002 195,000.00 ** Firstate 41 122933 3.70% 11/10/93 11/10/94 400,000.00 Smith Barney 313400 S H 7 5.00% 12/30/93 03/10/00 300,071.92 Firstate 42- 117375 -6 3.65% 02/10/94 06/16/94 300,000.00 300,000.00 Firstate 42- 120527 -7 3.65% 03/10/94 06/16/94 Firstate 421121694 4 3.65% 03/10/94 07/14/94 100,000.00 Firstate 41 121820 5 3.90% 04/14/94 07/14/94 100,000.00 Firstate 41 121829 6 3.90% 04/14/94 08/11/94 300,000.00 Firstate 41 121821 3 3.90% 04/14/94 07/14/94 200,000.00 Firstate 41 121749 6 3.80% 05/12/94 07/14/94 100,000.00 Firstate 41 121814 8 3.95% 05/12/94 10/13/94 200,000.00 $3,845,135.95 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12/97 * ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0 %) • LIBRARY BOARD MEETING MAY 5, 1994 Meeting called to order by Larry Ladd Present were: Sue Munz, newly appointed member, Kay Peterson, city council liason, Paul Wright, newly appointed member, Dolores Brunner, board member, Roy Johnsen; PLS member, and Al Hoff, McLeod County Commissioner, and Mary Henke, Librarian Absent were: Bill Scherer, Paul Berg, and Joyce Beytein. Review of April 14,1994 meeting Old Business 1. Signage - Larry reported on his calls to Dave Nuestrom of the National Registry of Historic Places and to Grant Nelson,State Architect. He was informed that any wording we place on a sign must be reviewed by the Minnesota Historical Society. Kay Peterson, Roy Johnsen, and Larry Ladd will meet to do more research on a sign. 2. Mary Henke reported that all 4 computers are working. The original is for patron use for word processing. The three others are working well and are being used by the patrons for catalog use. Mary also noted that there is an increase in requests for books from other libraries in the system which in turn requires more work for library personnel. This was expected by the PLS Board. • 3, 3M Grant - Roy and Mary have been working on a grant for funds for future automation from the 3M Corporation. New Business: 1. Election of officers was postponed until the next meeting when all members are present. 2. At the last meeting members were given a survey /strategic planning form. During this meeting we worked on a plan considering population changes, use of library changes and other . Mary will take the forms we have worked on and combine them into a 5 year plan. 3. Al Hoff, McLeod County commissioner spoke to the group regarding his interest in libraries. Mr. Hoff is also a member of the Pioneerland Library Board and SAMMIE (Southwest Area Multi-type, Multi- county Interlibrary Exchange)board as are both Roy Johnsen and Dolores Brunner. Meeting adjourned at 6:15 Next meeting: June 9 at 4:30 pm 0 is MINUTES TELECOMMUNICATIONS COMMISSION MONDAY, MAY 9, 1994 The meeting was called to order at 5:30 p.m. by Paul Ackland, temporary chair. The following were present: Paul Ackland, Don Hansen, Doug Hedin, Mark Guggemos, Shari Colvin, Dennis Schroeder, Mike Flaata, Sue Potter, and Mayor Marlin Torgerson. An election of officers was conducted, with the following being nominated and unanimously elected: Chairperson - Paul Ackland Vice -Chair - Doug Hedin Secretary - Mark Guggemos Discussion was held regarding the duties and powers of the Telecommunications Commission. City Attorney Barry Anderson made a presentation on the status of the cable franchise and its future. The next meeting was scheduled for May 23, 1994, at 5:30 P.M. in City Center. 11-A'(3) MINUTES Parks, Recreation & Community Education • Advisory Board April 7, 1994 Members present were Mike Cannon, Doug Brown, Robert Hantge, Loretta Pishney, J.P. Auer, Rev. Brian Brosz, Mike Schall and Mary Ann Kasich. Also present were Dolf Moon and Karen McKay. The Meeting was called to order at 5:22 p.m. by Mike Cannon, Vice Chair. The March 3, 1994 notes were reviewed and accepted by the motions of Robert Hantge and Mike Schall respectively. The Board unanimously agreed. Staff Planning - Dolf met with other community Directors, recently to share information on how their Parks and Recreation Community Education departments operate. Tree Report - The Board received a copy of the Tree Board's meeting of April 5, 1994. The Arbor Day Celebration is scheduled for the Heritage Center on Saturday, May 21st. Space may be limited for guests. The Board is considering inviting the 4 -H Club. NEW B IS RS • Grant Status I_S.T.E.A_ - The City was selected to receive grant money for upgrading the Luce Line Trail. Improvements will include a bituminous surface along the 2.7 mile trail. 17_N R- - The City will be submitting a proposal for grant money to connect the break in the Luce Line Trail south of Hilltop Drive. There have been requests to use the trail from four wheeled all terrain vehicle operators. Serve America - The City and School, together, are seeking funding totaling $8,000. That figure is double what has been received in the past. Group Home youth have used the program. I.S.D. #423 Facility Usage Procedure - The Board received a copy of the I.S.D.#423 Facility Usage Procedure. Dolf asked the Board to review it and call with any comments. Park Adoption Procedure - The Board received a copy of the Park Adoption Procedure. Barry Anderson, City Attorney, reviewed the policy and added further definitions. Dolf also added a memo form to the packet for annual contact with the Adopting Group. • Robert Hantge made a motion to accept the Park Adoption Procedure as amended by Barry Anderson. J.P. Auer seconded the motion with the Board unanimously agreeing. 11 ,A-(4) Minutes Parks, Recreation & Community Education April 7, 1994 Page two Banner Policy - The Board reviewed the proposed banner policy. Robert felt that office staff could approve the request instead of the P.R.C.E. Board Mike Schall made a motion to accept the banner policy as amended. Doug Brown seconded the motion with the Board unanimously agreeing. Board Criteria - After a brief discussion, Loretta Pishney made a motion to approve the Advisory Board Description /Application. J.P. Auer seconded the motion and the Board agreed unanimously. Recommendation For Music In The Park - A request has been submitted by the Music In The Park Task Force asking for use of the Library Square for specified dates. Robert Hantge made a motion to accept the request as submitted for the Annual Event in the Park. Mike Schall seconded the motion and the Board unanimously agreed. Board Member Items The Board questioned the success of the hay bales on Rocket Hill (Kiwanis Park) during the • sliding season. Dolf reported to the Board that the bales had gotten separated and strewn around. The League of Minnesota Cities recommends posting simple signage and plastic poles /fencing similar to that used for the Olympics. The Kiwanis Club is proposing to build a 40' X 26' heated shelter with rest rooms in Kiwanis Park. Dolf informed the Board that the shelter will have some operational hours with staff present. The Jaycees have expressed an interest to install sand volleyball courts in the campground area of West River Park. New backstops will be installed at Roberts Park. John Mlinar received a letter requesting a donation from the City of Hutchinson for the St. Anastasia Playground. Robert Hantge requested that this item be tabled until the May meeting. A copy of the letter will be sent to Board members. Doug Brown updated the Board on the computer changes throughout the Schools. Adjournment - Robert Hantge made a motion to adjourn the meeting at 6:20 p.m. Doug Brown seconded the motion. The Board unanimously agreed. • klm MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, April 19, 1994 1. CALL TO ORDER 5:30 P.M. • The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: Dean Wood, Glenn Matejka, Bill Craig, Roger Gilmer, April Brandt (6 :35 p.m.) and Chairman Gruett. Absent: Craig Lenz Also Present: Building Official Jim Marka, City Engineer John Rodeberg, City Attorney Barry Anderson, City Administrator Gary Plotz, Mayor Marlin Torgerson, Director of H.C.D.C. Richard Lennes and GIS Coordinator Larry Huhn. 2. CONSIDERATION OF MINUTES DATED MARCH 15, 1994 Mr. Craig made a motion to approve the minutes dated March 15, 1994, seconded by Mr. Wood the motion carried unanimously. 3. PUBLIC HEARINGS a) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT AND LOT SPLIT REQUESTED BY JAY FREEDLAND, HUTCHINSON IRON AND METAL, FOR THE RELOCATION OF SCRAP IRON YARD IN I -2 DISTRICT LOCATED ON ARCH STREET Chairman Gruett reopened the hearing at 5:35 p.m. with the reading of publication #4632 as published in the Hutchinson Leader on Thursday, March 3, 1994. The • request is for the purpose of considering a condition use permit requested by Jay Freedland, Hutchinson Iron and Metal, to move scrap yard business to property in I -2 (Heavy Industrial District) located on Arch Street. Building Official Jim Marka commented briefly on the requirement of an E.A.W. (Environmental Assessment Worksheet). He stated the option is open. Mr. Marka commented on his meeting with Mr. Freedland and the neighboring property owners to review the site plan and the staff recommendations. Jay Freedland, Hutchinson Iron and Metal, explained the answers to staff recommendations and commented on the wetlands. He stated the N.P.D.E.S. permit requirements will and must be met. There was discussion on the N.P.D.E.S. permit and some of the requirements of the state such as a complete site plan. Mr. Craig commented on the delineation of wetlands being made by a registered engineering firm. Mr. Marka commented on the fact Mr. Paul Melchoir, McLeod County Environmentalist, has conservatively staked out the • wetlands. � -A. (0) HUTCHINSON PLANNING COMMISSION MINUTES APRIL 19, 1994 City Engineer John Rodeberg stated the N.P.D.E.S. permit • required by the state is very thorough. Discussion followed on the gate size and type of construction. Atty. Jim Digiovoni, representing the Wetherall's, stated his concern with the city granting a variance on a lot split that creates a second nonconforming lot. He also commented on the conditional use permit and the ditch through the property. Atty. Digiovoni stated the site plan presumed the ditch may be filled. Jim Marka commented on his concerns with the berm and barrier. He stated in his conversations with Mr. Melchoir a fence or plantings may be placed as a barrier in the wetland. John Rodeberg stated the Soil and Water Conservation Board makes these decisions and Mr. Melchoir reports to the board. Atty. Digiovoni debated the filling of wetland swale. He stated his clients do not want the facility in this area and asked the planning commission not to overlook any wetland delineation. There was discussion on the zoning of the property as I- 2, Heavy Industrial. Mr. Craig stated there are many issues. The issue of the neighbors position, the issue of environmental protection and the issue of legal protection. Mr. Lee Stritesky, representing his father Allan Stritesky, a neighboring property owner to the southwest of the property, commented on the berming as a visual barrier to the north and east but not the south and west. He asked if it would be possible for the city to look into providing a boundary around all industrial property. Building Official Marka commented on discussions regarding boundary screening. Mr. Lennes, H.C.D.C., stated he supports a screening of trees along the boundary of the industrial area for further development. Mr. and Mrs. Steve Eggert, 1105 Arch Street, asked if this is the complete site plan as laid out. Discussion followed on the changes that may occur on the plan. Mary Anne Wetherall, 1145 Arch Street, voiced concerns with the easterly berm in the wetland. Mr. Freedland commented trees could be planted in that area. • Mr. Marka stated the staff has additional recommendations however, conceptually they would recommend approval of the request. 9 • n U HUTCHINSON PLANNING COMMISSION MINUTES APRIL 19, 1994 Mr. Craig moved to close the hearing, seconded by Mr. Gilmer the hearing failed to close due to further discussion. Mr. Mel Kobow, Hassan Valley Township Supervisor, stated the township board would like to see the planning commission consider the residents. Mr. Lee Stritesky commented on the zoning of the property 17 or 18 years ago. Ms. Brandt explained this is a growing community and the commission will do the best job it can for the community to look forward. City Attorney G.Barry Anderson stated there have been changes in the past in that area. He commented the city must deal with the issues. The hearing closed at 6:40 p.m. Mr. Craig commented on the neighbors concerns and stated this business may not be as ominous as it appears and is a suitable business choice. He then attempted to make a motion however discussion again followed. Atty. Digiovoni commented on a site plan prepared by a registered engineer should come back to the planning commission and city council. Discussion followed on the berm and plantings. City Attorney Anderson stated the requirement is an 8' barrier, the ordinance does not specify number, size or kind of plantings. This question could be possibly answered by the city forester. Mr. and Mrs. Morris Fischer, 1150 Arch Street, stated they would like to see a 4' berm and 4' plantings on the higher ground. Mr. Craig made a motion to approve in concept the request contingent on satisfactory site plan designed and signed by a licensed professional engineer, wetlands are to be delineated, all NPDES requirements must be met and confirmed, consult with city forester on plantings to be placed in the wetland and comply with all staff recommendations, the final site plan is to come before the planning commission once more to be approved prior to issuance of building permit. Seconded by Mr. Gilmer the motion carried unanimously. • 3 HUTCHINSON PLANNING COMMISSION MINUTES APRIL 19, 1994 b) CONTINUATION OF CONSIDERATION OF VARIANCE REQUESTED BY • JAY FREEDLAND HUTCHINSON IRON AND METAL, FOR REDUCTION OF LOT DEPTH IN I -2 DISTRICT Chairman Gruett reopened the hearing at 7:08 p.m. with the reading of publication #4633 as published in the Hutchinson Leader on Thursday, March 3, 1994. The request is for the purpose of considering a variance to reduce lot depth from 600' to the "mean" average located in the I -2 district on Arch Street requested by Jay Freedland, Hutchinson Iron and Metal. City Attorney G. Barry Anderson stated the hardship was not from the proposed use but the ordinance itself. Building Official Jim Marka stated none of the I -2 lots presently in the city meet the 600' requirements. City Atty. Anderson stated the ordinance gives the owner restrictive use and in this case unusable. Mr. Marka state the intent of the ordinance was for newly developed industrial lots. Mr. Anderson commented on other alternatives the developer could use such as condominium agreement or lease agreement. Atty. Jim Digiovoni stated many ordinances contain strict • requirements and 600' is common in platting new lots. There was discussion of nonconforming lots created by the ordinance. Mr. Gilmer moved to close the hearing, seconded by Mr. Craig the hearing closed at 7:26 p.m. Mr. Gilmer made a motion to recommend approval of the variance to reduce lot depth from 600' to the "mean" average and the lot split. Seconded by Mr. Craig the motion carried unanimously. NOTE: The hardship being the irregular lot shape limited by physical barriers (ex. railroad tracks, roadway, wetlands). "The intent of the revision to the Hutchinson Zoning Ordinance in February, 1992, was to be for new plats and not to limit developability of existing parcels or limit potential lot splits. A consensus was reached that the 600' lot depth would be investigated and very likely amended to a dimension more realistic with Hutchinson's existing parcels zoned I -2." Also noted that the acreage density exceeds 5 acres and the development could proceed via condominium agreement or a leasing agreement. C) CONTINUATION OF CONSIDERATION OF VARIANCE AND LOT SPLIT • REQUESTED BY JOHN MILLER LOCATED ON SHADY RIDGE ROAD 0 HUTCHINSON PLANNING COMMISSION MINUTES APRIL 19, 1994 Chairman Gruett reopened the hearing at 7 :27 p.m. with the reading of publication #4598 as published in the Hutchinson Leader on Thursday, December 9, 1993. The request is for the purpose of considering a variance to reduce front yard setback from 30' to 8' and side yard setback from 120' to 80' located on Shady Ridge Road and also a lot split on the property. Building Official Marka stated Mr. Miller has provided all staff requirements. Mr. Craig moved to close the hearing, seconded by Mr. Matejka the hearing closed at 7:28 p.m. Mr. Craig made a motion to recommend approval of the variance subject to the following staff recommendations: 1) a hook up fee may be required depending upon the original assessment fee, confirm with City Engineer Rodeberg. 20 The basement floor must be at elevation of 1046.5' or higher and recertified prior to occupancy. 3) Record easement prior to request for building permit. Seconded by Mr. Matejka the motion carried unanimously. d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LARRY GAUGER TO REPLACE EXISTING DETACHED GARAGE WITH 24' • X 30' ATTACHED GARAGE LOCATED AT 247 5TH AVE NW Chairman Gruett opened the hearing at 7:29 p.m. with the reading of publication #4647 as published in the Hutchinson Leader on Thursday, April 7, 1994. The request is for the purpose of considering a conditional use permit to replace an existing detached garage with a 24' x 30' attached garage located at 247 -5th Ave NW. Building Official Jim Marka commented on Section 8.05 in the Zoning Ordinance regarding replacement of existing garages. He stated typically replacement would be detached garages this is an attached garage 3' from the property line. Staff recommends approval of the request. Mr. Craig moved to close the hearing, seconded by Mr. Wood the hearing closed at 7:31 p.m. Mr. Matejka made a motion to recommend approval of the request with staff recommendation of a 3' setback. Seconded by Mr. Gilmer the motion carried unanimously. 4. OLD BUSINESS a) REVIEW OF COMPREHENSIVE PLAN SCHEDULE AND UPDATE • Building Official Marka presented the plan schedule. Discussion followed on the approach to have groups in the community review and comment. 11 HUTCHINSON PLANNING COMMISSION MINUTES APRIL 19, 1994 5. NEW BUSINESS • (a) CONSIDERATION OF HUNTERS RIDGE FINAL PLAT City Engineer John Rodeberg stated this is the first phase of the Hunters Ridge plat across from the West Elementary School. Mr. Craig made a motion to approve the final plat with staff recommendations regarding street names, parkland contribution and subdivision agreement, seconded by Ms. Brandt the motion carried unanimously. (b) CONSIDERATION OF EXTENSION OF CONDITIONAL USE PERMIT ON DALE STREET FOR CONSTRUCTION OF FOUR PLEX REQUESTED BY KEVIN COMPTON Building Official Jim Marka stated the staff recommends approval of a 6 month extension. Ms. Brandt made a motion to recommend approval of the 6 month extension, seconded by Mr. Craig the motion carried unanimously. (c) CONSIDERATION OF PETITION BY GREG MARTIN TO BEGIN • ANNEXATION PROCEDURE OF 1.6 ACRES LOCATED ON NORTH HIGH DRIVE IN HUTCHINSON TWP. Mr. Marka explained the problem of septic failure on the property and stated the owner would like to hook up to city service before the annexation is complete. He commented on the approximate cost of hooking up to services and the fact he has met with Mr. and Mrs. Martin. Mr. Craig made a motion to recommend approval of the annexation and permit the owner to hook up to services prior to annexation. Seconded by Ms. Brandt the motion carried unanimously. (d) DISCUSSION OF CONDITIONAL USE PERMIT REQUEST BY TOM LUDOWESE FOR ADDITION TO ACME CARWASH LOCATED AT 690 SOUTH GRADE RD. Jim Marka commented on the several requests by Mr. Ludowese and stated the last request was the least desired by staff with a 0' setback. Mr. Tom Ludowese, Acme Carwash, stated he would like to resubmit a conditional use permit with the automatic bay • on the west with exit to the east. He stated there would be a controlled intersection in the parking lot. It was the consensus of the planning commission to place the public hearing on the May agenda. F HUTCHINSON PLANNING COMMISSION MINUTES APRIL 19, 1994 (e) CONSIDERATION OF EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY TOM LUDOWESE FOR ADDITION TO ACME CARWASH AS GRANTED 10/26/93. Mr. Craig made a motion to approve the 6 month extension with the following staff recommendations. Install flammable wastetrap, sludge and grit container, provide curb on east side and extend hard surface on exit driving area north side of lot line. Seconded by Mr. Matejka the motion carried unanimously. (f) COMMUNICATION FROM STAFF 1) Update of N.W. Annexation in Acoma Twp Mr. Jim Marka commented on meetings he has had with the townships regarding orderly annexation and urban boundary. He stated he will proceed in drafting a letter to Acoma residents affected by the proposed annexation. 2) Discussion of sign submitted by Dean Limoges, Morningside Estates • Mr. Dean Limoges commented on the scaling down of his sign from 12' to 8'. Discussion followed as to location of the sign. It was the consensus of the planning commission to construct the sign. Mr. Craig moved to approve, seconded by Mr. Wood the motion carried unanimously. • 3) Discussion of placing street sign at HTI entrance Building Official Jim Marka commented on the confusion of residents and visitors to find the street, West Highland Park Drive (entrance to HTI). He asked if the planning commission would be in favor of requesting a street sign to mark the street /entrance. Mr. Gilmer made a motion to approve the request, seconded by Ms. Brandt the motion carried. Mr. Craig abstained from voting. 6. ADJOURNMENT The meeting adjourned at 8:30 p.m. 7 HUTCHINSON HOUSING, INC. • BOARD MEETING APRIL 19, 1994 MINUTES I. CALL TO ORDER: STAFF CONFERENCE ROOM CITY CENTER President Don Erickson called the meeting to order. Members present: Joel Kraft, Shirley Wass and John Paulsen. Members absent: Tammy Wendlandt. II. CONSIDERATION OF MINUTES OF BOARD MEETING, MARCH 15,1994: There being no additions or corrections, Joel Kraft moved that the minutes be approved as submitted; John Paulsen seconded and the motion carried unanimously. III. FINANCIAL REPORT: The financial report was reviewed. John Paulsen moved that the financial report be approved as submitted. Joel Kraft seconded and the motion carried unanimously. Joel Kraft then moved to approve the transfer of funds as a loan to HRA Land Trust Account to pay for relocation expenses. John Paulsen seconded and the motion carried • unanimously. IV. OTHER BUSINESS 1. NONE V. ADJOURNMENT There being no further business, Don Erickson declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary/Treasurer • 11-A, �� 0 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING APRIL 19, 1994 ult►l l� I. CALL TO ORDER: 2:00 P.M. CONFERENCE ROOM CITY CENTER Chairman John Paulsen called the meeting to order. Members present: Tammy Wendlandt, Joel Kraft, Don Erickson and Shirley Wass. Members absent: none. 11. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING MARCH 15, 1994 There being no additions or corrections, Don Erickson moved that the minutes be approved as submitted; Joel Kraft seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNTS HRA GENERAL FUND AND PARK TOWERS PROJECT OPERATING FUNDS . Disbursements and budgets were reviewed. Don Erickson moved that the financial statements be approved as submitted; Joel Kraft seconded and the motion carried unanimously. 11 "LADY "rib0i11AW] 411;163 j:(" 1. There are currently two vacancies and no rent receivables at Park Towers. We are currently processing two applicants and anticipate filling two apartments on May 1, 1994. According to the lease terminations we have received, there will be twelve apartments vacated as of June 1, 1994 thus far this year. Last year, there were a total of 14 apartments vacated. We can generally fill one -two apartments per month. We will continue to advertise and the Board recommended contacting Evergreen to determine if they have a waiting list with people needing immediate housing. 2. Two options for the budget for the Park Towers On -Site Coordinator grant application were presented. The grant period runs from July 1,1994 -June 30, 1995. Option # 1 shows a budget with requesting total grant funds of $12,396.00 from the Minnesota Board on Aging. Option #2 shows a budget with the HRA contributing $2700 towards the On -Site position; thereby reducing the requested grant fund amount to $9,696.00. The $2700 will come from the Cellular lease payments of $225 /month for equipment and antennas mounted on Park Towers roof. The request for proposal for the grant stated that a total of $60,000 will be available for the State with preference given to applicants showing substantial in -kind and cash contributions. Joel Kraft moved to approve the on- site application with discretion left to the Director on which budget to submit after talking to the Minnesota Board on Aging on the number of applicants anticipated. Don Erickson seconded and the motion carried unanimously. 3. The Director plans to attend the Hud training scheduled for April 27 -29 at the Sheraton Park Place in Minneapolis Hutchinson Housing and Redevelopment Authority Regular Board Meeting April 19, 1994 Page 2 V. HOUSING AND COMMUNITY DEVELOPMENT COORDINATOR REPORT 1. The final report for the previous small cities grant has been sent in. The HCDC has requested that the BRA submit guidelines for re -use of funds from the repayments of the current Small Cities Development Program - housing rehab loans and that the HRA consider administering these programs. Potential administrative income from all rehab programs was reviewed. Joel Kraft moved that the HRA approve transfer of housing programs to the HRA if appropriate staffing and budget issues can be worked out. Shirley Wass seconded and the motion carried unanimously. Joel Kraft then volunteered to work with Connie and Jean to develop a proposal and timetable for transfer of the housing programs and also to develop a recommendation for re -use of the program loan repayments. 2. The 203(k) program was introduced as a potential program for the HRA to purchase and rehab houses with a 5% downpayment and loans up to after rehab appraised value. (Current limit of $72,500). No formal action was taken. 3. The Board was informed by the Coordinator that Homer Wass has requested that the HRA proceed with administering the Home Rental Rehab Program for Valley Vista but that they have not ruled out the use of LIPRHA funds for Valley Vista. After some discussion concerning the use of refundable application fees by other agencies administering this program, Joel Kraft moved that a $1,000 refundable application fee be assessed to owners wishing to participate in the Rental Rehab Program. Don Erickson • seconded and the motion carried unanimously. VI. PUBLICLY OWNED NEIGHBORHOOD LAND TRUST PROJECT 1. Prince of Peace Update- Gary Plotz informed the Board that Prince of Peace has requested that all Tif increment and 'interest generated within the Tif district be placed in a reserve fund specifically for Prince of Peace Retirement Living, Inc. use. Barry Anderson will be working on a development agreement concerning the Tif district and a development agreement and ground lease concerning the Land Trust Project. 2. Discussions regarding funding for property closings scheduled for June 1, 1994 was discussed if MHFA Land Trust funds cannot be accessed The Board recommendation was that a request for interim financing be submitted to the City Council for closing on the properties in the Land Trust area. 3. Update on acquisition of properties in Land Trust area: 1.) Sheldon Nies- the review appraisal stated an acceptable value of between $32,000 and $34,000. Tammy W endlandt moved that the HRA submit an offer of maximum appraised value of $34,000; Don Erickson seconded and the motion carried unanimously. 2.) John Korngiebel is in the process of obtaining a second appraisal. Since it is taking so much time to obtain the appraisal and the HRA needs possession as soon as possible, Don Erickson moved that Barry Anderson proceed with filing the Quick Take Condemnation Action; Tammy Wendlandt seconded and the motion carried unanimously. In the meantime, the HRA will continue negotiations and a special board meeting will be called as soon as the appraisal is obtained • 3.) Haraldson property — the owner has found a replacement house and is asking for approximately $16,000 in replacement housing costs. Joel Kraft moved that Kirk Schnitker from Professional Redevelopment Resources be authorized to offer $10,000 in Hutchinson Housing and Redevelopment Authority Regular Board Meeting April 19, 1994 • Page 3 replacement housing costs; Shirley Wass seconded and the motion so carried with Don Erickson abstaining. VII. HOUSING IMPLEMENTATION PLAN 1. The Board reviewed the draft and exhibits but decided to table approval until the pending TIF proposals come in. VIII. PROCESS FOR PRIVATE HOUSING DEVELOPMENT 1. The flowchart was reviewed with Don Erickson and Joel Kraft volunteering to serve on the HCDC/HRA Review Committee. 2. The draft of Development Criteria for Luxury Townhouses and Apartments were reviewed. The Board recommended requiring Central air instead of window unit air conditioners . Shirley Wass moved that the Development Criteria be approved with incorporation of the suggested changes; Joel Kraft seconded and the motion carried unanimously. DC 462(c)3 HOUSING PLAN The Director informed the Board that information on rental housing (Maxfield Study) and single family owned housing will be submitted to Jerry Gilligan for development of a . 462 (c)3 Housing Plan which is required before bonds can be issued for the Peace project or for any HRA potential projects. X. ADJOURNMENT There being no further business, Chairman John Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary/Treasurer r1 \J 0 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL BOARD MEETING MAY 4, 1994 „l-ININ 9 I. CALL TO ORDER: 1:00 P.M. PARK TOWERS BOARD ROOM Chairman John Paulsen called the meeting to order. Members present: Tammy Wendlant, Joel Kraft, Don Erickson and Shirley Wass. Members absent -none. H. LAND TRUST PROPERTY ACQUISITION/RELOCATION STATUS Jeff Harper from Professional Redevelopment Resources, Inc. updated the Board on property acquisition status and reviewed relocation status and expenditures. It appears that relocation expenses will be less than the budget amount of $47,100. The Director called concerning the appraisal on John Korngiebel's property and found it is $56,000. It will be sent immediately to the review appraiser. Joel Kraft moved that authorization be given to offer John Komgiebel the top of the review appraisal, not to exceed $56,000. • Jeff Harper has been trying to contact Sheldon Nies to make an offer based on the review appraisal of $34,000. Jeff Harper then updated the Board that the Haraldson negotiations continue but that Mrs. Haraldson has found a house that she wants in the same general area as she is now living at a price of $72,000. Comparable housing replacement cost has been set by Professional Redevelopment Resources, Inc. at $9,900. If action, isn't taken by the Board, the sellers will remove the house from the market because the listing has expired and there are no other houses currently on the market that are acceptable to Mrs. Haraldson. Joel Kraft moved that authorization be given to Jeff to offer up to $15,900 in housing replacement cost to Mrs. Haralson. Tammy Wendlandt seconded with all members voting aye with the exception of Don Erickson who abstained. Jeff Harper indicated that they could write a letter to the property owners postponing the closing date, if needed. Board members were updated that Juran and Moody, within the past week, has indicated that they cannot underwrite the 501c(3) bonds without Mhfa moving from first position to second position on the mortgage. Mhfa will need a letter of credit securing the $400,000 in order to relinquish first position. Options to secure Mhfa's interest are now being looked at. II. GROUND LEASE(DEVELOPMENT AGREEMENT REVIEW The Board did not recommend any changes to the document. Barry Anderson will now forward to Prince of Peace attorney. III. HRA VISION STATEMENT PROCESS • The City Council would like for the HRA and all City Departments to develop a mission and vision statement. Joel Kraft has worked on a vision statement for Citizen's Bank and volunteered to assist in that process. Information will be sent out to Board members in their meeting packet concerning this process. Hutchinson Housing and Redevelopment Authority Special Board Meeting May 4, 1994 Page 2 IV. ADJOURNMENT There being no further business, Chairman John Paulsen declared the meeting adjourned Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary/Treasurer E r1 U • • RESOLUTION TO APPROPRIATE UNCLAIMED PROPERTY Resolution No. 10219 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed bicycles; AND WHEREAS, the Parks and Recreation Department has a need for two (2) bicycles; AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 2, Paragraph C for the appropriation of unclaimed property to city use; AND WHEREAS, the unclaimed property has been in the possession of the police department for more than sixty (60) days; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the appropriation of unclaimed bicycles identified herein to the Hutchinson Parks and Recreation Department: a. Schwinn, 26 inch, 10 speed, Serial No. • G12844432452. b. Murray, 20 inch, 10 speed, Serial No. B895799. Adopted by the City Council this 24th day of May, 1994. City Administrator Mayor RESOLUTION NO. 10220 CITY OF HUTCHINSON . RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 125 Trees 16,102.50 Energy Planting Park * Reiner Landscaping *Funding from Hutchinson Utili ies Energy Program The following items were authorized due to an emergency need: ITEM I COST Date Approved: May 24, 1994 Motion made by: Seconded by: PURPOSE I DEPT. (BUDGET I VENDOR Resolution submitted for Council action by: -/ � (z) i • I 1 LJ M E M O R A N D U M DATE: May 24th, 1994 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of May Attached is a listing of the delinquent water and sewer accounts for the month of May. Recommend service be discontinued on Tuesday, May 31st, 1994 at Noon. • City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 1- 420 - 0716 -058 Dustin Plath 20496 Lake Hookll Rd Hutchinson MN 55350 716 Glen St S 53.13 Promises Jun 3rd CC: Larry Wendorff 24142 Vista Rd Hutchinson MN 55350 25- 070- 0548 -002 Jim Miller Box 331 Hutchinson MN 55350 548 Fourth Av SW 158.80 CC: Ralph Groehler 10901 France Av S Bloomington MN 55431 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 3- 030 - 0646 -082 3 -210- 0551 -033 • Jack Krippner Michael Keeler 646 Second Av SE 551 Adams St S Hutchinson MN 55350 Hutchinson MN 55350 646 Second Av SE 551 Adams St S 12.78 179.90 CC: Vicky Klabunde Rt 1 Box 218 3- 210 - 0595 -013 Brownton MN 55312 David Hickle 595 Adams St S 3- 045- 0439 -021 Hutchinson MN 55350 Raymond Ladd 595 Adams St S 439 Third Av SE 35.22 Hutchinson MN 55350 439 Third Av SE 3 -230- 0628 -082 125.61 Dennis Getz 628 Ash St 3- 065 - 0535 -001 Hutchinson MN 55350 Tim Stevens 628 Ash St 535 Fouth Av SE 83.47 Hutchinson MN 55350 Promises May 27th 535 Fourth AV SE 62.09 3 -250- 0514 -001 Heath Lindquist 3- 080 - 0015 -004 514 Bluff St • Jim Martinson 15 Fifth Av NW Hutchinson MN 55350 514 Bluff St Hutchinson MN 55350 140.19 15 Fifth Av NW CC: Tom Ertl 138.57 504 Bluff Hutchinson MN 55350 3 -080- 0250 -041 Vance Haugen 3 -250- 0544 -041 250 Fifth Av NW Lillian Zajicek Hutchinson MN 55350 544 Bluff 250 Fifth Av NW Hutchinson MN 55350 105.35 544 Bluff Promises Jun 10th 35.94 3- 130 - 0136 -041 3- 275 - 0482 -097 Miles Willhite Pedro Trevino 136 11th Av NE 482 California Hutchinson MN 55350 Hutchinson MN 55350 136 11th Ave NE 482 California 192.12 89.90 Promises May 27th 3 -210- 0316 -095 Andrew Kochie 3- 380- 0446 -062 316 Adams St S Stephen Voeklel Hutchinson MN 55350 446 Erie St S 316 Adams St S Hutchinson MN 55350 . 119.21 446 Erie St S Promises May 23rd 104.93 Promises May 25th 3 -530- 0712 -021 Vince Jahner 712 Hilltop Dr Hutchinson MN 55350 712 Hilltop Dr 87.81 cc: James Schlagel 656 Juul Rd Hutchinson MN 55350 3 -560- 0452 -095 Steve Dettman 452 James St Hutchinson MN 55350 452 James St 126.35 3 -560- 0463 -061 William Mattsfield 463 James St Hutchinson MN 55350 463 James St 133.91 3- 655- 0680 -092 Joseph Jorgensen 680 Lindy Ln Hutchinson MN 55350 680 Lindy Ln 112.06 Promises Jun 2nd 3- 655 - 0817 -051 Huls /Huls 817 Lindy Ln Hutchinson MN 55350 817 Lindy Ln 92.16 3- 680 - 0877 -011 Sharon Sauter 877 Main St N Hutchinson MN 55350 877 Main St N 94.22 CC: Bruce Crosby 879 Main St N Hutchinson MN 55350 3- 735 -0441 -034 Liz Maurer 441 Monroe St S Hutchinson MN 55350 64.02 3 -735- 0566 -021 Lynette Miller 566 Monroe St S Hutchinson MN 55350 566 Monroe St S 85.02 3- 765- 0810 -092 David Laine 810 Oak St Hutchinson MN 55350 810 Oak St 126.35 Promises Jun 2nd 3- 800 - 0575 -012 Rodney Markgraf 575 Peterson Circle Hutchinson MN 55350 575 Peterson Circle 195.99 3- 980 - 1359 -031 Greg Hanson 1359 Westwood Rd Hutchinson MN 55350 1359 Westwood Rd 162.47 Promises Jun 3rd 3- 275 -0435 -498 Daryl Lundeen 435 California St #4 Hutchinson MN 55350 435 California St #4 171.94 CC: Wayne Kenning 705 Milwaukee St Hutchinson MN 55350 1- 420- 0125 -001 Connie Prince 125 Glen St S Hutchinson MN 55350 125 Glen St S 210.10 CC: Dan Salas 125 Glen St S Hutchinson MN 55350 Promises $50 Jun 20th & Bal Jul 18th • \J • TO: MEMORANDUM Gary Plotz Rirchoff �4 FROM: Sgt. R DATE: May 23, 1994 RE: Transient Merchant License, TAP Enterprises ------------------------------------------------- ---------- - - - - -- The Hutchinson Police Department completed a background investigation on the corporation. TAP Enterprises and also the proprietor Robert Cummins. In the application Mr. Cummins stated they have sold through out Minnesota in the past and recently in the Alexandria area. A background investigation through the Alexandria Chamber of Commerce and Alexandria Police Department revealed they had complied with all city regulations and there was no complaints listed with them. The State Secretary of Business '_n St. Paul- was also contacted. I was informed that Tap Enterprises is a legitimate business being so listed with the State of Minnesota. In checking with the Better Business Bureau, State of Minnesota I found no criminal complaints lodged against TAP Enterprises. Based on the background information I would recommend the approval of the Transient Merchant_ Permit. • TAP Ente&pAi.6e-6, IRC. 10702 S. 144th Street Omaha, ME 68138 (800)445 -0089 (402)896 -0773 (402)896 -0864 r 1 U Apni2 29, 1994 ,Ago �C�� tiwr CZty o6 Hu tch Lr"on ! W A-ttn.: Mn Pott3 r 37 W"h i.n.gton Avenue We.bt �LtA Hutch,L. on,Mn 55350 Dean Mn, Potts, Ptease. 4,Lmd ene.!'o -bed is the check in the amount o6 $25.00 don the tna.n6 -Lent men,chan t ti,sence don the, toot auc t ion we wilt be h.o2d.i.n.g on May 26, 1994 Thevuday at 7:00pm at the Ame Lcan, Leg.Lon #96 35 3rd Avenue S.E, Hutch- Ln,60n, Mn 55350. Thank you .6o much, don your. t i.me. id you have any qwe- stLon6, pt -ease Beet dnee to contact me at 1 -800- 445 -0089 between the hour od 7:30 a.m. and 4:30 p.m. Cent&at Standan.d Time. Thank You, / Ch4A,6tL&e L. N LeUen SookZmg Cte -,Lk 1"fINK VO4 o TOOLS b (800) 445 -0089 - -p , 05- 19- -1994 02 :56PM FROM TAP ENTERPRISES INC TO 1 APPLICATIOR FOR PEDDLERS. SOLICITORS. AND TRANSIENT MERCHANTS 2" x 2" Picture re uq i rod HAKE PERMANENT ADDRESS: PERMANENT TELEPHONE:, TEMPORARY LOCAL ADDRESS: TEMPORARY TELEPHONE ACCESS 16122344240 P.02 LICENSE DRIVER'S -LICENSE NUMBER (STATE)- kLr- _( 14EIOTE5 II vurw,-12Q� EYE COLOR— FEES A LENGTH OF PERMIT REQUESTED How many days? `,Months? Or year? • LICENSE FEES ARE AS FOLLOWS: Application Foe of $25 applied towards the following permit fee(s) Solicitors. Per day ......... ............................... $ 25.00 Solicitors, per year ........ ............................... $200.00 .Transient Merchants, per day ........• ...................... $ 25.00 Transient Merchants, per year .............................. S200.00 Peddlers, per day ........... ............................... S 29.00 Peddlers, Per year .......................... $200.00 BACKGROUND STATEMENT NAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF Y MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES— no IF YES, STATE MATJRE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREF E: Peat-tr> brad fax betaunAW man or • > 1 D. DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: i Fill DESCRIBE METHOD OF DELIVERY: —(�y-Y� 1 DESCRIBE YOUR SOURCE OF SUPPLY - NAME 6 ADDRESS OF SUPPLIER: a �IAArY or PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME d ADDRESS: NAME & ADDRESS: PHONE NUMBER: PHONE NUMBER: STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: CITY /STATE NAME: RATE OF ACTIYITY: FROM: FE>� F �} -2- TO: 0 • • 11 I -_7 -1994 ©2:°7PM FP'Ohl TRP ENTERFPi9E' INC TO 16122344240 F. OT I hereby certify I have completely filled out the entire &bore applica- i tion and that the application is true, correct, and accurate.* I i fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex ceeding $500 or by imprisonment for a period not exceeding 40 days or both. �ius, in either case, the costs of prosecution. V �r 't�gnature o b�icant pate Gat • No application will be forwarded to the City Council unless received week prior to the regular Council meeting completely filled out with requi picture. no i OFFICE USE POLICE CHIEF RECOMMENDATION: � i -3- FROM TPP ENTERPR RELEASE OF I3'FOR9A3TVS As an applicant for a Peddle rsiSolici cars/Trans iene Merchants License f the Citv of Rutehinson, Ml- mesota, I am required to furnish infor3tion whit aserc; aav use In deter..ining my moral, physical. me:tzZI and financial q._-all tions. In this connection, I hereby expressly authorize release of any and fa rat:oo which you may have concerning tie, including irfforation O: a co --': Or privileged nature. I hereby release the agency with which I am seeking application for lit and any organization, company or person furnishing inforstion to that agent; expressly authorized above, from env liability for daaage which may result fj furnishing the information requested. Applicant's Full Printed Mane: Applicant's Address: Applicant's Birth pate: Applicant's Place of Birth: Z /.) I i A - at that CI- L L-.- •�t:al Ise, as Applicant's Soc3a1 Security 30.1 Applicant's Driver's License loo.: Date:G LJ U1 r (First) - ddle 6. �� (L . SO Sucher) (Street) (City) ty) (State b lip; Much) (Lao) (Year) Applicant's Soc3a1 Security 30.1 Applicant's Driver's License loo.: Date:G LJ U1 r SUBDIVISION AGREEMENT PARKSIDE SECOND ADDITION CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered in to the day and year set forth hereinafter, by and between Twin Port Development Company Number Two, hereinafter called the "Subdivider" and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of land situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been surveyed and platted as PARKSIDE SECOND ADDITION, and; WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City to construct sanitary sewer mains and appurtenances, watermains and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street base, street surfacing, and appurtenances to serve the entire plat. 2. It is understood and agreed that the improvements in Paragraph No. 1 will be installed by the City under one or more contracts. 3. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall include contracted costs, city administration and engineering costs and capitalized interest cost. 4. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall be assessed on a per lot basis for Lots 1 - 11, Block 1 and Lots 1 - 10, Block 2, PARKSIDE SECOND ADDITION (21 Lots Total). 5. It is understood and agreed, that Parks and Playground Contribution has been met. 6. It shall be the responsibility of the Subdivider to clear trees and/or debris from utility easements and right-of-way, as per the request of the City or utility prior to installation of the improvements. The right -of -way shall be graded by the subdivider to within 0.2' of final subgrade and any unstable soil conditions in the right-of-way shall be corrected prior to the commencement of construction on the site. Any additional work needed to meet this requirement shall be the responsibility of the Subdivider. All costs associated with the requirements of this paragraph shall be the responsibility of the Subdivider, and are not financed through the City. 7. It shall be the responsibility of the Subdivider to complete all plat grading, including all areas in the Preliminary plat, outside of the rights-of-way, to within 0.5' of the Grading Plan elevations prior to • Building Permits being issued. This is required to allow construction of electric, gas and cable improvements to the area, and in order to facilitate compliance with grading and runoff standards for Parkside Second Add/Page 1 'L building construction. All costs associated with the requirements of this paragraph shall be the responsibility of the Subdivider, and are not financed through the City. 8. It is understood and agreed that it shall be the responsibility of the Subdivider to provide topsoil for backfill of the curb and gutter, and provide all turf establishment and erosion control necessary to protect the utilities and street improvements. The Subdivider shall also provide all erosion control during site work necessary to meet local and state requirements. The entire site shall be planted with perennial rye grass, or other erosion control plantings, following completion of grading. 9. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective thirty -six months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time, either before or after the expiration of the thirty-six month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Register of Titles. 10. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 11. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 12. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office and that no Building Permits will be issued until said Agreement is recorded. IN WITNESS THE OF, the following have set their hands this —f= day of 19. TWIN PORT DEVELOPMENT COMPANY NUMBER TWO St C O Stephe Handers, CEO STATE OF MINNESOTA The foregoing instrument was a knowledged e D before me this /Sday of - J` COUNTY OF 19 9 1/ , by Stephen M. Man CEO of Twin Port Development Company limber Two. My Commission Expires \ Parkside Second Add/Page 2 ® NOTARY PN J. - MANSON NOTARY PUBLIC • MItOlESOTA MEEKER COUNTY MfCDmmNSbn E:pirot Nor 99.1955 , • APPROVED BY THE HUTCHINSON CITY COUNCIL THE DAY OF 19 CITY OF HUTCHINSON STATE OF MINNESOTA COUNTY OF G THIS INSTRUMENT WAS DRAFTED BY: Parkside Second Add /Page 3 John P. Rodeberg Director of Engineering City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 612 - 234 -4208 Marlin Torgerson, yo Gary D. PlAk6 City Adm i rator The foregoing instrument wgs acknowledged before me this 11day of 19 -7 5/_, by Marlin Torgerson, Mayor and Gary D. Plum, City Administrator of the City of Hutchinson. o Notary Public /l My Commission MARILYNJ. SWANSON NOTARY PUBLIC - MINNESOTA MEEKER COUNTY My Cpmmnsion Expires Npv. pB, t956 SUBDIVISION AGREEMENT HUNTER'S RIDGE CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between Douglas R. Weihe and Vivian Weihe, husband and wife; Wallace E. Jacobson and Olive Jacobson, husband and wife; fee owners and Kevin Compton and Carolyn Compton, husband and wife; and Dennis Kahl and Retinae Kahl, husband and wife, contract purchasers, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of situated in the County of McLeod, State of Minnesota, which has been surveyed and platted as HUNTER'S RIDGE, and; WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City to construct lateral and trunk sanitary sewer mains and appurtenances, sanitary sewer services, lateral and trunk watermains and appurtenances, water service leads, lateral and trunk storm sewer and appurtenances, concrete curb and gutter, street grading, street base, street • surfacing, and appurtenances to serve the entire plat. 2. It is understood and agreed that the improvements in Paragraph No. 1 will be installed by the City under one or more contracts. 3. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall include contracted costs, city administration and engineering costs and capitalized interest cost. 4. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall be assessed on a per lot basis for all costs associated with said plat. All costs related to each individual improvement project shall be divided equally among the lots served by that improvement. 5. It is understood and agreed, that a Parks and Playground Contribution shall be paid to the City, based on City Policy prior to issuance of a Building Permit. 6. It shall be the responsibility of the Subdivider to dear trees and/or debris from utility easements and right - of -way, as per the request of the City or utility prior to installation of the improvements. The right-of-way shall be graded by the Subdivider to within 0.2' of final subgrade and any unstable soil conditions in the right-of-way shall be corrected prior to the commencement of construction on the site. All areas outside of the right of way shall be graded to within 0.5' of final grade. Any additional work needed to meet this requirement shall be the responsibility of the Subdivider. Any costs associated with the requirements of this paragraph shall be the responsibility of the Subdivider, and are not financed through the City. 7. It is understood and agreed that it shall be the responsibility of the Subdivider to provide topsoil for badtfill of the curb and gutter, and provide all turf establishment and erosion control necessary to protect the Hunter's Ridge /Page 1 �_F (2) utilities and street improvements. The Subdivider shall also provide all erosion control during site work necessary to meet local and state requirements. The entire site shall be planted with perennial rye grass, or other erosion control plantings, following completion of grading. 8. It is understood and agreed that the Developer will sign and fulfill the obligations noted in the agreement, prepared by City Attorney G. Barry Anderson, related to electrical service from Hutchinson Utilities. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective thirty six months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time, either before or after the expiration of the thirty six month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Registrar of Titles. 11. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 12. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 13. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office and that no Building Permits will be issued until said Agreement is recorded. IN WITNESS THEREOF, has hereunto set its hand this _ day of 19_ • FEE OWNERS: Douglas R. Weihe Vivian Weihe CONTRACT PURCHASERS: Kevin Compton Carolyn Compton FEE OWNERS: Wallace E. Jacobson Olive Jacobson CONTRACT PURCHASERS: Dennis Kahl Rennae Kahl Hunter's Ridge /Page 2 L • 0 STATE OF MINNESOTA COUNTY OF STATE OF MINNESOTA COUNTY OF The foregoing instrument was acknowledged before me this day of 19_, by Douglas R. Weihe and Vivian Weihe, husband and wife, Fee Owners. Notary Public, My Commission Expires County, Minnesota The foregoing instrument was acknowledged before me this day of 19_, by Wallace E. Jacobson and Olive Jacobson, husband and wife, Fee Owners. Notary Public, My Commission Expires County, Minnesota STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of 19_, by Kevin Compton COUNTY OF and Carolyn Compton, husband and wife, Contract Purchasers. STATE OF MINNESOTA COUNTY OF Notary Public, My Commission Expires County, Minnesota The foregoing instrument was acknowledged before me this day of 19_, by Dennis Kahl and Rennae Kahl, husband and wife, Contract Purchasers. Notary Public, My Commission Expires APPROVED BY THE HUTCHINSON CITY COUNCIL THE _ DAY OF CITY OF HUTCHINSON County, Minnesota MARLIN TORGERSON, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR Hunter's Ridge /Page 3 119-- STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of ,19_, by Marlin COUNTY OF Torgerson, Mayor and Gary D. Plotz, City Administrator of the City of Hutchinson. THIS INSTRUMENT WAS DRAFTED BY: John P. Rodeberg Director of Engineering City of Hutchinson 111 Hassan Street SE Hutchinson, MN 5535( 612 - 234 -4208 Notary Public, My Commission Expires Hunter's Ridge /Page 4 County, Minnesota 0 SUBDIVISION AGREEMENT FAIRWAY ESTATES CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered in to the day and year set forth hereinafter, by and between M & P Partners, a partnership of Sam R. Montgomery and Thomas O. Palmby, fee owner, hereinafter called the "Subdivider ", Agri Bank, FCB, a United States Corporation, mortgage, and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of land situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been surveyed and platted as FAIRWAY ESTATES, and; WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City to construct lateral and trunk sanitary sewer mains and appurtenances, lateral and trunk watermains and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street . base, street surfacing and appurtenances to serve the entire plat. 2. It is understood and agreed that the improvements in Paragraph No. 1 will be installed by the City under one or more contracts. 0 3. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall include contracted costs, city administration and engineering costs and capitalized interest cost. 4. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall be assessed on a per lot basis for all costs associated with said plat. All costs related to each individual improvement project shall be divided equally among the lots served by that improvement. Since the first phase involves County and City improvements adjacent to two phases of the project, the 1994 improvements shall be divided as follows: Half of the cost for improvements within Golf Course Road shall be assessed to the property located east of Golf Course Road (known as Blocks 4 and 5 in the preliminary plat). These costs shall be deferred until the parcel is platted. The remaining costs for Golf Course Road, and all costs for the fast, platted phase of Fairway Estates, shall be divided equally on a per lot basis to the 25 platted lots in Fairway Estates. 5. It is agreed and understood that each lot shall pay a Trunk Sanitary Sewer and Watermain connection fee. This fee will compensate the City for improvements required to provide Trunk Sanitary Sewer and Watermain access to the plat property boundary. This fee shall be $450 per lot for Sanitary Sewer and $150 per lot for Watermain. Fairway Estates /Page 1 6. It is understood and agreed, that a Parks and Playground Contribution will be made to the City. A cash . contribution, at the rate noted in the Municipal Code at the time of building permit application, shall be paid prior to issuance of a building permit. The Parks and Playground Contribution rate for 1994 shall be S 215Aot. It shall be the responsibility of the Subdivider to clear trees and/or debris from utility easements and right -of -way, as per the request of the City or utility prior to installation of the improvements. The right -of -way shall be graded by the subdivider to within 0.2' of final subgrade and any unstable soil conditions in the right -of -way shall be corrected prior to the commencement of construction on the site. Any additional work needed to meet this requirement shall be the responsibility of the Subdivider. All costs associated with the requirements of this paragraph shall be the responsibility of the Subdivider, and are not financed through the City. 8. It shall be the responsibility of the Subdivider to complete all plat grading, including all areas in the Preliminary plat, outside of the rights -of -way, to within 05 of the Grading Plan elevations prior to Building Permits being issued. This is required to allow construction of electric, gas and cable improvements to the area, and in order to facilitate compliance with grading and runoff standards for building construction. All costs associated with the requirements of this paragraph shall be the responsibility of the Subdivider, and are not financed through the City. 9. It is understood and agreed that it shall be the responsibility of the Subdivider to provide topsoil for backfill of the curb and gutter, and provide all turf establishment and erosion control necessary to protect the utilities and street improvements. The Subdivider shall also provide all erosion control during site work necessary to meet local and state requirements. The entire site shall be planted with perennial rye grass, or other erosion control plantings, following completion of grading. 10. It is understood and agreed that the Developer will sign and fulfill the obligations noted in the agreement, prepared by City Attorney G. Barry Anderson, related to electrical service from Hutchinson Utilities. 11. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective thirty -six months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time, either before or after the expiration of the thirty-six month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Register of Titles. 12. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 13. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 14. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office and that no Building Permits will be issued until said Agreement is recorded. IN WITNESS THEREOF, the following have set their hands this _ day of 19 Fairway Estates /Page 2 M & P PARTNERS Samuel Montgomery AGRI BANK, FCB By: STATE OF MINNESOTA COUNTY OF • STATE OF MINNESOTA \J COUNTY OF M & P PARTNERS Thomas O. Palmby Its: The foregoing instrument was acknowledged before me this day of 19 by Sam R. Montgomery and Thomas O. Palmby of M & P Partnership. Notary Public, County, MN My Commission Expires The foregoing instrument was acknowledged before me this day of 19_, by of Agri Bank, FCB, a United Stated Corporation. Notary Public, County, MN My Commission Expires APPROVED BY THE HUTCHINSON CITY COUNCIL THE _ DAY OF 19 CITY OF HUTCHINSON MARLIN TORGERSON, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR Fairway Estates /Page 3 STATE OF MINNESOTA COUNTY OF THIS INSTRUMENT WAS DRAFTED BY: John P. Rodeberg Director of Engineering City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 612- 234 -4208 The foregoing instrument was acknowledged before me this day of 19_, by Marlin Torgerson, Mayor and Gary D. Plotz, City Administrator of the City of Hutchinson. Notary Public, County, MN My Commission Expires Fairway Estates /Page 4 • 0 Amount: vV Suffix:01 0bject:101 jType of Transaction A40 A41_ i Date No. Entered o FY95 A44_ A45_ A46_ Date No. Entered By: TOTAL AMOUNT $1,040.00 (Annual) LEASE NO. PS0098 THIS LEASE AGREEMENT is made by and between the City of Hutchinson, Ill Hassan Street SE, . Hutchinson. Minnesota 55350, hereinafter referred to as LESSOR, and the STATE ep F MINNESOTA, Department of Public Safety, hereinafter referred to as LESSEE. WITNESSETH: LESSOR and LESSEE, in consideration of the rents, covenants and considerations hereinafter specified, do hereby agree each with the other as follows: 1. LEASED PREMISES AND TERM 1.01 LESSOR grants and LESSEE accepts a lease of the following described Leased Premises located in the City of Hutchinson, County of McLeod. Minnesota 55350 Approximately One Thousand One Hundred (1,100) usable square feet of office space in Council Chambers of City Center in the building located at 111 Hassan Street SE, for the term of three (3) Years commencing on July 1. 1994, and continuing through June 30, 1997, to be used as a driver exam station between the hours of 9:00 a.m. and 4:00 p.m. on Thursday of each week, holidays excepted. When not used on a holiday, an alternative day may be substituted if required. A change in the foregoing schedule may be made by mutual agreement. 1.02 LESSOR and LESSEE hereby agree that a change in the hours or day(s) of use may be made by mutual agreement in writing between the parties, so long as there is no increase in usage. 02. RENT Tran. Acct. LD. Org. Seq. No. Vendor No. Type Terms No. 07700 V 55I villa 5X%I % ocl8r15'46S Cost Code 5 C.CD. 1 C.CD.2 C.CD.3 Cost Code 4 Amount: vV Suffix:01 0bject:101 jType of Transaction A40 A41_ i Date No. Entered o FY95 A44_ A45_ A46_ Date No. Entered By: TOTAL AMOUNT $1,040.00 (Annual) LEASE NO. PS0098 THIS LEASE AGREEMENT is made by and between the City of Hutchinson, Ill Hassan Street SE, . Hutchinson. Minnesota 55350, hereinafter referred to as LESSOR, and the STATE ep F MINNESOTA, Department of Public Safety, hereinafter referred to as LESSEE. WITNESSETH: LESSOR and LESSEE, in consideration of the rents, covenants and considerations hereinafter specified, do hereby agree each with the other as follows: 1. LEASED PREMISES AND TERM 1.01 LESSOR grants and LESSEE accepts a lease of the following described Leased Premises located in the City of Hutchinson, County of McLeod. Minnesota 55350 Approximately One Thousand One Hundred (1,100) usable square feet of office space in Council Chambers of City Center in the building located at 111 Hassan Street SE, for the term of three (3) Years commencing on July 1. 1994, and continuing through June 30, 1997, to be used as a driver exam station between the hours of 9:00 a.m. and 4:00 p.m. on Thursday of each week, holidays excepted. When not used on a holiday, an alternative day may be substituted if required. A change in the foregoing schedule may be made by mutual agreement. 1.02 LESSOR and LESSEE hereby agree that a change in the hours or day(s) of use may be made by mutual agreement in writing between the parties, so long as there is no increase in usage. 02. RENT PS0098 3. 4. 5. 6. 2.01 As rent for the Leased Premises and in consideration for all covenants representations and conditions of this Lease Agreement, LESSEE agrees to paio to LESSOR a rental rate of Twenty dollars and no cents ($20.00) per day for each day used, resulting in a total rental amount not to exceed One Thousand Forty dollars and no cents ($1,040.00) per year, due and payable monthly on the last day of each month according to the actual number of days the Leased Premises are used. 2.02 LESSOR represents and warrants that it is solely entitled to all of the rents payable under the terms of this Lease Agreement and that LESSEE shall have the quiet enjoyment of the Leased Premises during the full term of this Lease Agreement and any extension or renewal thereof. OPTION TO RENEW 3.01 LESSOR further grants and LESSEE accepts the right to one option to renew this Lease Agreement for a period of one (1)- year at the same terms, conditions, and rental rate as this Lease Agreement. 3.02 To exercise the above noted option, LESSEE must indicate in writing its intent to exercise said option thirty (30) days prior to the expiration date of this Lease Agreement. TERMINATION This Lease Agreement may be terminated by either party for any reason at any time upon giving thirty (30) days prior written notice to the other party. DUTIES OF LESSOR LESSOR shall furnish and provide for use of the LESSEE: a. heat, lights, electricity, water, b. toilet facilities, c. janitorial services, d. trash _ removal, e. tables and chairs, as required, f. snow removal from sidewalks, and g. small lockable storage area for equipment and supplies. DUTIES OF LESSEE LESSEE covenants that at the termination of this Lease Agreement by lapse of time or otherwise, it shall remove its personal property and vacate and surrender possession of the Leased Premises to LESSOR in as good condition as when LESSEE took possession, ordinary wear and damage by the elements excepted. Alterations or fixtures attached to the Leased Premises shall remain a part thereof and shall not be removed unless LESSOR elects to permit removal. 7. INSURANCE: LIABILITY 7.01 It shall be the duty of LESSOR to insure the building against damage from fire, tornado, civil disorder or any cause whatsoever. It is expresst PS0098 • understood that LESSEE assumes by this Lease Agreement no liability for such damages, except as provided in this Lease Agreement. 7.02 LESSOR and LESSEE agree that each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. LESSEE'S liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Section 3.736, and other applicable law. 7.03 LESSEE agrees that LESSOR assumes by this Lease Agreement no liability for loss of LESSEE'S personal property resulting from fire, tornado, civil disorder, theft or any cause whatsoever, except as may be attributed to LESSOR'S negligence, acts or omissions as determined by a court of law. 8. DESTRUCTION If the Leased Premises shall be destroyed or damaged by fire, tornado, flood, civil disorder or any cause whatsoever, so that the Leased Premises become untenantable, the rent shall be abated from the time of such damage and the LESSEE shall have the option of terminating this Lease Agreement immediately or allowing LESSOR such amount of time as the LESSEE deems reasonable to restore the damaged Leased Premises to a tenantable condition. 9. MAINTENANCE AND REPAIRS • 9.01 It shall be the duty of LESSOR to maintain at its own expense, in working condition, all appurtenances within the scope of this Lease Agreement, including the maintenance of proper plumbing, wiring, heating (and, where applicable, cooling) devices and ductwork. 9.02 LESSOR shall, at its own expense, make such necessary repairs so as to continue to provide all such service appurtenances as are required by this Lease Agreement, provided, however, that LESSOR shall not be responsible for repairs upon implements or articles which are the personal property of LESSEE, nor shall the LESSOR tear the expense of repairs to the Leased Premises necess?tated by damage caused by LESSEE beyond normal wear and tear. 10. OTHER CONDITIONS 10.01 LESSOR agrees to provide and maintain the Leased Premises with accessibility and facilities meeting code requirements for handicapped persons, pursuant to all applicable laws, rules, ordinances and regulations as issued by any federal, state or local political subdivisions having jurisdiction and authority in connection with said property. 10.02 LESSEE agrees to observe reasonable precautions to prevent waste of heat, electricity, water, air conditioning, any other utility or any service, whether such is f-- niched by LESSOR or obtained and paid for by LESSEE. 10.03 LESSOR agrees that in exercising its management responsibilities of the property of which the Leased Premises are a part, including the maintenance, - eoa:r, alterations and construction relating thereto, it shall comply with ail a;,rlicab;e laws, statutes, rules, ordinances and regulations, including but rct limited to building code, disabilities access, zoning, air quality, pollution control, recyclable materials and prevailing wage requirements, as issued b any federal, state or local political subdivisions having jurisdiction an authority in connection with said property. 10.04 Pursuant to Minnesota Statutes, Section 168.06, Subdivision 4, the books, records, documents and accounting procedures and practices of LESSOR relevant to this Lease Agreement shall be subject to examination by the State and /or Legislative Auditor during normal business hours and after reasonable notice to LESSOR. 10.05 When applicable, LESSOR certifies that it has received a certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, Section 363.073, or that it has not had more than 20 full -time employees at any time during the previous 12 months and claims exemption from Minnesota Statutes, Section 363.073. E 0 s1s IN WITNESS WHEREOF, the parties nave set their hands on the date(s) indicated below is ntending to be bound thereby. LESSOR: By Title Date By Title As to form and execution this Date OFFICE OF THE ATTORNEY GENERAL By — — LESSEE: STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY APPROVED BY THE COMMISSIONER OF MICHAEL JORDAN, COMMISSIONER ADMINISTRATION Delegated to: By Title Contract Officer Elate Date DEPARTMENT OF FINANCE: 0 C DATE: May 18, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF AUTOMATIC BAY AT ACME CARWASH LOCATED AT 690 SOUTH GRADE ROAD REQUESTED BY T014 LUDOWESE Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On March 29, 1994, Mr. Tom Ludowese, Acme Carwash, submitted an application for a conditional use permit to construct a 28' x 90' automatic bay addition unto the west side of Acme carwash located at 690 South Grade Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, May 17, 1994, at which time there was a neighboring property owner objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 5, 1994. • 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above, contingent on satisfactory compliance of staff recommendations as follows: 1) Install flammable tsastetrap, sludge and grit container. 2, Provide curb on east side. 3) Na encroachment into berm is permitted. 4) Submit plumbing drawing to MN Dept. of Health- Plumbing Code Division. 5) Professional design by structural civil engineer is required. 6) represent staff parking locations and stacking provisions(3) on entrance side and (1) on exit side. 7) Sign permits are required if signage is changed. 8) Represent on -site plan if applicable. 9) Represent screened trash storage location. 10) Hardsurfacing is required - show parking layout. 11) Show exact easement location and setback from easement. 12) Provide traffic control (stop sign) and west bound traffic intersection. 13) Intersection to be 90 degrees with 20' radius. 14) Represent existing and proposed grades - verify to satisfaction of City Engineer. 15) Represent utility locations - gas, electricity, sewer, water, storm sewer, etc. 16) Where is light being relocated? 17) Provide on -site ponding via catch basin to pre - development runoff. Satisfactorily resolve traffic control issues and verify retaining wall to satisfaction of staff. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission CirN Center Parks & Recreation Police Sen ices //I Hassan Street SF 900 Harrington Street SR' 10 Franklin Street Sll Hutchinson, AIN 55350 -252' Hutchinson, AIN 55350 -3097 Hutchinson, Af N 55350 -24, 4 (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Fax (612) 234 -4240 Fat (612) 234 -4240 �— Fax (612) 587 -6427 - Pnnled nn re, rled poprr ..Y Oli�r K — } �y�r rrr aw. rs 44 1d� 1 wasara ' I�r�wss i •o y v rid F- fwDYf10N TO ACME CAR WASN a 1 Fro-w RESOLUTION NO. 10218 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 • REQUESTED BY TOM LUDOWESE, ACME CARWASH, FOR CONSTRUCTION OF 28' X 90' ADDITIONAL AUTOMATIC BAY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Tom Ludowese, Acme Carwash, 690 South Grade Rd, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to construct a 28' x 90' automatic bay addition unto the west side of Acme Carwash located at 690 South Grade Rd, with the following legal description: Legal Description: Outlot B and that part of Outlot A and that part of Lot 5, Block 2, of Hutchinson Mall, described as follows: Beginning at the northwest corner of said Outlot B: thence easterly along the north line of said Outlots B and A and along the north line of said Lot 5, a distance of 230.00 feet; thence southerly, parallel with the west line of said Outlot B and the west line of said Lot 5, a distance of 322.00 feet to the south line of said Lot 5; thence westerly, along said south line, a distance of 230.00 feet to the southwest corner of said Lot 5; thence northerly, along the west line of said Outlot B, distance of 322.00 feet to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above,contingent on satisfactory compliance of staff recommendations as follows: 1) Install flammable wastetrap, sludge and grit container. 2) Provide curb on east side. 3) No encroachment into berm is permitted. 4) Submit plumbing drawing to MN Dept. of Health - Plumbing Code Division. 5) Professional design by structural civil engineer is required. 6) represent staff Resolution #10218 Conditional Use Permit Acme Carwash Page 2 1) on exit side. 7) Sign permits are required if signage is changed. 8) Represent on -site plan if applicable. 9) Represent screened trash storage location. 10) Hardsurfacing is required - show parking layout. 11) Show exact easement location and setback from easement. 12) Provide traffic control (stop sign) and west bound traffic intersection. 13) Intersection to be 90 degrees with 20' radius. 14) Represent existing and proposed grades - verify to satisfaction of City Engineer. 15) Represent utility locations - gas, electricity, sewer, water, storm sewer, etc. 16) Where is light being relocated? 17) Provide on -site ponding via catch basin to pre - development runoff. Satisfactorily resolve traffic control issues and verify retaining wall to satisfaction of staff. Adopted by the City Council this 24th day of May, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 11 0 C M E M O R A N D U M DATE: May 18, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING FROM C -3 TO R -2 PROPERTY LOCATED ON FRANKLIN STREET Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On April 29, 1994, City Staff submitted a request to rezone • property from C -3 (Central Commercial) to R -2 (Multiple Family Residence District). A hearing was held at a regular meeting of the Planning Commission on Tuesday, May 17, 1994, there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 5, 1994. 3. It was the consensus of the Planning Commission that the request be approved. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be approved base on the findings set forth above. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Cin Center Parks & Recreation Police Sep ices 11 / Hassan Street SE 900 Harrington Street Sti 10 Franklin Street SR Hutchinson. M;V 55350 -2522 Hutchinson, MN35350 -3097 Hutchinson, MA 55350 -'454 (612) 587 -5151 Far(612)234 -4240 (612) 587 -2975 Fax(612)234- 4240 / !-�. — , (612) 587 -2242 Fax(612)587 -6427 - Primed tin renr'led paper - R�vER 4 2ND AVE. N.� 10 A - - -u 10 - i!2 525 CEDAR AVE. ° 9 g n 23 z a 9 .z 79,2 1 ez 5 8 3° N� 9 10 ° „ W 32 5 „- 15 14 13 7 194 S' 29R '9i 0 ~ ° ° 14025 ¢6 "-b 16 IX HARRtINGT N S a I nz i2C. 31 N 2 VISION Q� o ° 5 II]A 82 5 4 - 5 �I 6• I a[ p ° 4 1 u1.5 132 , i K 6 „ ° „ ° R�vER 4 2ND AVE. N.� 10 A - - -u 10 - i!2 525 CEDAR AVE. ° 9 g n 23 z a 9 .z 79,2 1 ez 5 8 3° N� 9 10 ° w 16, „ W 32 5 „- 15 14 13 12 194 S' 29R '9i w 16, I 62 5 I2 „ W 32 5 „- . 4 7 8 Y 4 5 = 132 W _ 3 1 I 4 t - 5 L, 6 C7 0 ~ ° ° 62� E6 ¢6 66 7 IX HARRtINGT N S 5 I nz i2C. 31 N n VISION 115.5 II]A 82 5 62.5 66 I ISUE 66 I 6• I a[ u I 62 5 I2 132 ° 9 ° W e 8 3 e 7 ° 6 0 I]2 4 5 = 132 _ 3 1 I 4 t - 5 L, 6 C7 5 C FIRST AVE NORTHWEST Area to be 132 1!2 Rezoned from C -3 to 0 10 R -2 0 9 _ LLJ 8 w rn F- 0 7 4 7 6 5 / U 16! WASHINGTON NORTH PARK O M ]z.5 Z W J u 0 1.0 M 132 ° 9 ° 2 e 8 3 e 7 ° 6 0 I]2 4 5 = 132 62� •• •6s 4ul I z 0 10 9 I 1132 9 8 3_ ° 7 I 4 Z • 6 J ° Y 632 qi FIRST AVE. a SOUTHWEST 6a 16 M 1R 1- 62'. u- N t0 a 9 r i 7 6 SECOND : AVENUE SOUTh ,! 32 9 2 0 8 3 7 4 6 5 I nz M 1R 1- 62'. u- N t0 a 9 r i 7 6 SECOND : AVENUE SOUTh 0 C MEMORANDUM DATE: May 18, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICK LENNES TO MOVE HOUSE UNTO LOT LOCATED ON FRANKLIN STREET Pursuant to Section 8.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On April 27, 1994, Mr. Rick Lennes, submitted an application for a conditional use permit to move a house from 15 N. Franklin St. to 26 N. Franklin St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, May 17, 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT • 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 5, 1994. 3. The proposal is in conformance with the requirements of a conditional use pe rmit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above, contingent on staff recommendations to reroof and reside or repaint exterior of house and verify with City Engineer that drainage problems will not worsen for the property owners to the South by this move. . Cin- Center 111 Hassan Street SE Hutchinson, MN55350 -2522 (612) 587 -5151 Far(612)234 -4240 Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Parks & Recreation 900 Harrington Street StV Hutchinson, MN 55350 -3097 (612) 587 -2975 Far(612)234 -4240 —� - Pri ted nn recrr(ed paper - Police Services 10 Franklin Street Sit Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 THE SOUTH 56.00 FEET OF LOT 3 AND THE NORTH 10.00 FEET OF LOT 4g BLOCK 51, TOWNSITE OF HUTCHINSON, NORTH HALF. 1 Existing house Y 11 � No. 36 0 1 Tor or rove*. 312.0 v, a e4 I • .410.3 C 16.5 m.4 • al.* in BENCH MARK: TOP OF CURB 0 46.611 40.26 1 PAINT SPOT) ELEVATION = 10 48. 47 a1, (- ,a1.o ft) 5o.a. 132.00 .50.12 4a. ra . +0.412 W W .31.2 mtsn.ao.i .ao.a 50- e�/e�ao.l SID- 30 � goroge dti r` :_ nO Proposed , o 8. 6 floor.52.0 N `-' 0 house } M Bogglnear W 0 24.17 N N .a2.o Floorel.4s.8 _ —� J O .a1.dsl,St .30.s Z J t / 38.08 +a.ss ,!. r 40.20 guile, W { Q I .ao.1 152.0149.5. :;.. .J 541'5 0); f a: Z al.a 5oa C — .49.9 494.1'-30" 49.ai sa.95 .ales 132.00 $0.4% r • �, .50.2 N!6 49.1 8.8 .11 IJ I Iito Rot e°r 7j�ln %t7v, 5r{ BUILDING PERMIT SURVEY FOR RICK A J L I LENNES x denotes existing elevation t t denotes proposed elevation I hereby certify that this survey was pnrep ed by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Ml nllesots. ,li 71DD��a f7 Millard Pellinen, Registration No. 9626. Date Aor: 1 70. 1994_ PELLINEN LAID SURVEYING Hutchinson. Minnesota. Scale. 1 Inch - 30-feet. Book P156 Page 24 job No. 943564 0 9 The house that will be moved from the existing location north of the old city hall to 26 Franklin Street North Is pictured below. The structure will be placed on a full basement and renovated to enhance the residential neighborhood. # --T, RESOLUTION NO. 10215 0 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 8.05 OF ZONING ORDINANCE NO. 464 REQUESTED BY RICK LENNES TO MOVE HOUSE UNTO LOT LOCATED ON 26 FRANKLIN STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Rick Lennes, has made application to the City Council for a Conditional Use Permit under Section 8.05 of Zoning Ordinance No. 464 to move a house from 15 N. Franklin St. to 26 N. Franklin St. with the following legal description: Legal Description: South 56.00 feet of Lot 3 and the North 10.00 feet of Lot 4, Block 51, Townsite of Hutchinson, North Half 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of • the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above,contingent on staff recommendations to reroof and reside or repaint exterior of house and verify with City Engineer that drainage problems will not worsen for the property owners to the South by this move. Adopted by the City Council this 24th day of May, 1994. �:Yyli�Fy�f Gary D. Plotz City Administrator Marlin D. Torgerson Mayor • C M E M O R A N D U M DATE: May 18, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: AMENDMENT TO ZONING ORDINANCE #464 SECTION 8.15 AS SUBMITTED BY CITY STAFF Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend the Zoning Ordinance. HISTORY In April of 1994, the Hutchinson Planning Staff requested a change to the zoning ordinance as follows: I -2 District (Heavy Industrial District) • Lot Area: 3 acres Lot Depth: 400 feet FINDINGS OF FACT - 1. All procedural requirements for amendments to the Zoning Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, May 5, 1994. 3. The proposal was deemed to be appropriate and in the best interest of the City. The hearing was held at the regular meeting of the Planning Commission on Tuesday, Hay 17, 1994, at which time there were residents present who objected to the request_. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to amend Zoning Ordinance #464 be approved as set forth above. Respectfully submitted, Clinton Gruett, Chairman Cin Center Parks JfjyetC%WAson Planning Comm's94#d�Senices III Hassan Street SE 900 Harrington Street SR' 10 Franklin Street SlC Hutchinson, MN 55350 -2522 Hutchinson, MN 55350-3097 Hutchinson, MN 55350 -246.7 (612) 587 -5151 (612) 587 -2975 // (612) 587 -2242 Far(612)234 -4240 Far(612)234 -4240 Fat(612)587 -6427 - Prw,d o, �,, ,,Ied rarer 7 PUBLICATION NO. 4663 PUBLISHED IN THE HUTCHINSON LEADER: Thursday, May 5, 1994 NOTICE OF PUBLIC HEARING To Whom it May Concern: Notice is hereby given that a public hearing will be held on Tuesday, May 17, 1994 at 5:30 p.m. in Council Chambers at City Hall for the purpose of considering an amendment to Zoning Ordinance #464 requested by city staff for an amendment to Section 8.15 changing Lot Area from 5 acres to 3 Acres and Lot Depth from 600' to 400' in the I -2 (Heavy Industrial District) This hearing wi Hutchinson. At If you would recommendation, which has the Commission. May 2,1994 Dated 11 be held such hear desire you can power to 0 by the Planning Commission of the City of ing, all interested persons may be heard. to appeal the Planning Commission's take your request to the City Council, • overrule the decision of the Planning City Administrotor n • 0 r MEMORANDUM DATE: May 18, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING CHURCH FOR THE CONSTRUCTION OF A 26' % 42' STORAGE GARAGE LOCATED ON CHURCH PROPERTY Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On April 25, 1994, Mr. Ronald Kubista, Christ the King Church, submitted an application for a conditional use permit for construction of a 26'x 42' storage garage located at 1040 South Grade Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, May 17, 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 5, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above. CirY Center I l l Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Far(612)234 -4240 Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Parks & Recreation 900 Harrinetrnr Street SW Hutchinson. MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4140 -Printed nn rer, !ed paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2454' (612) 587 -2242 Far (612) 587 -6427 14 CHRIST TV E l<\WC2 PROPER.V%( 4 ' �•I • QC ' sew• 6d%'!n -C �••• 65.51 ••• �1 .. •4.11',23••- h 09 • ti's' 10- W NtL co r• •c r-A •4 it V4 r f-r1W YL "W Cor• 04 Z;111- E 112 o•G• N E 1% 6% ~ ti Nr M �T • • W CJ de J �. r •• / • 0 00 •O . O- o4 r, N• 0 j NfE I/4 ef- hW 1 /q• � •' � 1 • l o NW 1/, 4 ' �•I • QC ' sew• 6d%'!n -C �••• 65.51 ••• �1 .. •4.11',23••- h 09 • ti's' 10- W NtL co r• •c r-A •4 it V4 r f-r1W YL \U6.gc5 .... N1i7• Sw' lo-w i Z;111- 1 6% ~ ti Nr M �T • • W U / O 0 00 O- o4 E 1/i e% N• 0 j NfE I/4 ef- hW 1 /q• � \U6.gc5 .... N1i7• Sw' lo-w i Z;111- 1 6% ~ ti Nr M �T • RESOLUTION NO. 10216 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 • REQUESTED BY CHRIST THE KING CHURCH FOR CONSTRUCTION OF STORAGE GARAGE LOCATED AT 1040 SOUTH GRADE RD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Ronald Kubista, Christ the King Church, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 for construction of 26' x 42' storage garage located at 1040 South Grade Rd, with the following legal description: Legal Description: That part of the West Half of the Northeast Quarter of the Northwest Quarter of Section 12, Township 116, Range 30, McLeod County, Minnesota, described as commencing at the Northwest corner of said West half; thence on an assumed bearing of East along the North line of said West half a distance of 20.00 feet to the point of beginning of the parcel herein described; thence South 1 degree, 04 minutes West a distance of 371.78 feet; thence • South 84 degrees, 45 minutes East a distance of 322.14 feet; thence North 2 degrees, 48 minutes East a distance of 401.63 feet to the North line of said West half; thence West a distance of 333.70 feet to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above. Adopted by the City Council this 24th day of May, 1994. ATTEST: Gary D. Plotz Marlin D. Torgerson C MEMORANDUM DATE: May 18, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT 24' X 24' GARAGE IN FLOOD WAY REQUESTED BY ROD OLSON LOCATED AT 145 GLEN STREET NORTH Pursuant to Section 8.18, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On April 28, 1994, Mr. Rod Olson, 145 Glen St. N., submitted an application for a conditional use permit for construction of a 24' x 24' garage in the flood way located at 145 Glen St. N. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, May 17, 1994, at which time there was no one present • objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 5, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above subject to staff recommendations as follows: Construct to a maximum of 576 sq. ft., flood proof, adequately anchor, poured foundation or solid reinforced masonry and recertification of top of block, verify alley improvements a minimum of 6" of gravel for alley construction is required. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Citr Center Parks & Recreation Ponce Seri-ices 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street Sli Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson. MN 55350 - 2.76.1 (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Far(612)234 -4240 Far(612)234 -4140 —� Far(612)587 -6427 - Prm: eJ on ,em led paper - -- IDLE N ST• N __ J 132 -C 3,m 4a HOUSE No. -145 GLEN ST N. 13' Wtoloseo 6nlAc � i QF1nouE 1� 1 uisT�N_ �__� PJW�Oihc ALLEY Z W • C� J f Kofo5Fp 6A"GE vaotx LD SE FLOODPRoO ,FEO WIT-" oLDCKTc ELF-vwncyJ Of 04(e.al' (tf.INFORCE.D CO?E5 W,Tlf 414 REB►+fl PEO TC fOC11o.IC Ca� MAN Owk-5 (t) 19' ov�tr��ap woR RESOLUTION NO. 10217 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 8.18 OF ZONING ORDINANCE NO. 464 REQUESTED BY ROD OLSON, 145 GLEN ST. N. FOR CONSTRUCTION OF GARAGE IN FLOODWAY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Rod Olson, 145 Glen St. N., has made application to the City Council for a Conditional Use Permit under Section 8.18 of Zoning Ordinance No. 464 for construction of 24' x 24' garage to be placed in floodway located at 145 Glen St. N., with the following legal description: Legal Description: Lot Ter, ( 10 ) in Block Forty -one (41), Townsite of Hutchinson North Half 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. • 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to staff recommendations as follows: Construct to a maximum of 576 sq. ft., flood proof, adequately anchor, poured foundation or solid reinforced masonry and recertification of top of block, verify alley improvements a minimum of 6" or gravel for alley construction is required. Adopted by the City Council this 24th day of May, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor `/' N M E M O R A N D U M DATE: May 18, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PETITION TO BEGIN ANNEXATION OF 3.2 ACRES IN HASSAN VALLEY TOWNSHIP SUBMITTED BY ZAPP NATIONAL PANK, ST. CLOUD AS TRUSTEES OF MARVIN HOERNEMANN TRUST The Planning Commission recommends approval to begin the annexation process. City Center I II Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Far(612)234 -4240 Parks & Recreation 900 Harrington Street SR' Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -0240 - Primed un r,. , led pup,. - Police Services 10 Franklin Street Sot' Hutchinson, MN 55350 -2464 —: (612) 587 -2242 Far(612)587 -6427 O I .4110 I-W .. , - ", - " . .l o to noee a ow,4 at East 61 8i wN (7 )c 40C C. scale to feet 7 L'i r Cu? D 12000 1 EX,-.EPTIC S ' -T ---EAST ,1928.30-- I - -,Booqj --50.00 i- !n A, X6 Qv < SOuTH N 1.n, If TIOC' E at Ft L S NO 5 i West 1 5 577 50 FLL S No EAST z 'B 01 C5 TRACT A vi ► 11 �z -114 1 EAST 3.20 Acres to be annexed f n 40 TRACT C i- !n A, segols-or w 4' '5'0" W Qv < i West 1 5 577 50 FLL S No z A vi oft -- 589.2T32'W 1328.68 R L.S NO 31 PLAT 6F SEC ► 11 �z -114 1 M E M O R A N D U M DATE: May 18, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REGISTERED LAND SURVEY OF THE MARVIN HOERNEMANN TRUST PROPERTY LOCATED IN HASSAN VALLEY TWP (2 MILE RADIUS) The Planning Commission recommends approval to begin the annexation 49 process. 0 City Center I I I Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax (612) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(6J2)234 -4240 Primed nn re, w led paper Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 i f 587-22 Fax (61 (612) 587 -64 64 27 REGISTERED LAND SURVEY NO. MCLEOD COUNTY. MINNESOTA -7- IT N The wm tim of Pact E of R.L.S. No 3 assu'rWild to No" a beal"q 09 call 100 200 C. foot • -ewes .An n1MYmlat fOURd :em"' 0/2 --ch d'om .10, P.Pe set. .0! Laellt 40. 9626 0 93037 SHEET 2 OF 2 SHEETS �z —/l// r,�'r H 11 XCEPTIC 12000 EAST 1928-30- - 52 " 6000" TRA T 76C 666 52 5000 00 SOUTH N T. 2,1 E of R L. S NO 3 EAST O 0 TRACT 660 52 EAST en N 40 3t It z TRACT C r 571.46 1 nest 557 50. R S NC CtL Z w N HA Pe 969.2T 32' 13213-69 1 WAS, 13 11.0, R L. S NO 31 AJCI PLAT OF 7. T u6. CZ 29 • -ewes .An n1MYmlat fOURd :em"' 0/2 --ch d'om .10, P.Pe set. .0! Laellt 40. 9626 0 93037 SHEET 2 OF 2 SHEETS �z —/l// 0 :)WNSHIP 116 NORTH wRN60M $ MTEA HASSM VALLEY COOE-6 RANGE 29 WEST 1p 6E $I n 3 u n W J f Y x / / V MEMORANDUM • DATE: May 19, 1994 TO: Hutchinson Planning Commission FROM: Planning Staff SUBJECT: HUTCHINSON IRON AND METAL SITE PLAN The Planning Staff recommends approval contingent on the additional information be provided ri r to building permit authorization. Site work can begin immediately. • 0 Memo To: Jim Marka Re: Mediation with Freedland, Fischers, and Eggerts It is my understanding that after last night, May 17, 1994, the above named families have agreed to the following terms and conditions relating to fencing and/or berm with trees. The berm starting in the northwest corner continuing east along the northborder of the property to the point at which the wetland begins will be six feet high with 2'- 3' trees. A four foot berm will then continue south following the west edge of the existing ditch all the way to the railroad right away. The four foot berm will contain 3' - 4' trees. Mr. Fredland will construct the entire six foot berm within one month after approval of the Conditional - Use Permit. The four foot berm will be constructed south until dirt is no longer available in 1994. Trees on all constructed berms will be planted as soon as possible with the advise of the City Forster. If any portion of the four foot berm is not finished the project will be completed by August, 1995. All parties find it advisable to plant seedlings on the remaining portion of the north property line and the east property line. Most of this area is wetland so a berm is not possible. The timeline for this project• is subject to the availability of seedlings and money, however, it seems appropriate that planting take place no later than fall, 1995. The location of the entrance is still part of the debate. It is my recommendation that the entrance remain the same as specified on the latest site plan (close to the northeast comer of the property). If the en- trance is further east, as one neighbor requested, it will just create more road dust for the neighbors. The heaviest traffic will very likely come from the west. It seems logical the distance to the main entrance is in direct proportion to the effeciency of the road traffic. • a ; �M l -. D\ M n e, L • o .1• • !.% WLi WWU W '1' 1- 1 1 r x r {� WI- 1 W N W w 4 Y o, WI -W •1 -6 � x W Y j v � o - J`3.7= s E W Mt -9x 06 W M �O• A. T•N'OW. n -iOx 6.11'3.96 To Ol !.% f - l _ M• y a +111 �y /1 � � ♦i � � sn.yy�IwiS- -•A��. � v ' w. ?�li IN��.aw) Ytit� �� SEGT SLY •�. ♦' (T l �1CIaa) uWyio�h a'��aaf r • • HUTCHINSON PLANNING STAFF • PLAN REVIEW COMMENTS FOR HUTCHINSON IRON AND METAL May 19, 1994 BERM Mr. Dick Lennes' memo addresses this matter very well, with a few corrections. Additionally, the ordinance requires the plantings be a "combination" of plantings. We recommend coniferous type trees placed and spaced following the directive from Hutchinson's City Forester, Mr. Mark Schnobrich. The berms shall be planted with no/low maintenance natural cover planting. ie: switchgrass. WETLANDS The delineation was completed by Mr. Rick Lestina, Environmental Scientist for Barr Engineering. Mr. Lestina has been contacted and is • comfortable with the physical delineation, however states the "platted topography" is incorrect. Staff feels this matter is of little concern as the contours clearly drain to the S.E. corner guided by a 4'0" diversion berm with T4 coniferous plantings. Additionally, the City Engineer is requiring a 300 sq. R. retention pond with a skimmer manhole. The retention pond shall be capable of ponding approximately 3'0" of water for high intensity rains. Mr. Freedland is requesting reconsideration on this (see letter from M.P.C.A.). Ongoning communication and approval with McLeod County Environmentalist, Mr. Paul Melchior is required. Provide signed wetland drawings from Barr Engineering. E.A.W. Planning staff recommends "No Requirement" as the conditions of the Conditional Use as well as the "Best Management Practices (B.M.P.'s) of the National Pollutant Discharge Elimination System (N.P.D.E.S) provide adequate regulatory review and protection. (See M.P.C.A. letter dated • April 26, 1994) A copy of the N.P.D.E.S. permit application is required prior to building permit authorization. RIGHT -OF -WAY Arch Street - It is required the R.O.W. be_dcdkWW to the city as Mr. . Freedland has previously agreed to. Mr. Freedland is to provide the R.O.W. description to the City Attorney prior to building permit authorization. Buildings are to be setback 40' from the present R.O.W. line. No berming is permitted in the R.O.W. The drainage flow of the ditch is to be maintained. STORM WATER RUNOFF Must be maintained. Alteration of the on -site runoff must be approved in writing by the grain elevator and cannot adversely affect the adjacent properties. Alteration of the manhole and storm sewer piping are at the owner's expense and require City Engineer approval. Mr. Freedland has asked for reconsideration of this as he believes there is no benefit or easement associated with his site. ASSESSMENTS This parcel has paid no infrastructure assessment fees. A $2,500 sanitary sewer and a $2,500 water connecting fee is required to be paid at the time of the building permit or as arranged with the Hutchinson City Council. These fees will be credited against future assessment activity. DRIVEWAY Actual proposed is 36' -40' (site plan missing dimensions). Section 10.02 • requires hardsurfacing. We recommend a 3 -year phase in plan or hardsurfacing concurrent with the paving improvement of Arch Street in accordance with the public hearing - 429 street improvement process. LOADING BERTH 12'x 65' required. Represent on site plan. No off - loading or parking permitted on the street. HANDICAP PARKING AND SIGNAGE Required, represent on site plan. NIGHT LIGHTING Cannot be directed toward neighbors within 350'. GATE DETAIL Provide detail on site plan. Consult with neighbor on private agreement. OUTDOOR STORAGE Permitted as part of approved conditional -use. Any product storage outdoors around the 40' x 100' structure must be fenced -in with an 8'0" solid fence. • CRANE LOCATION Verify travel path and bridge capacity with City Engineer. Verify approval. SIGN PERNUT PRODUCT DATA SHEET OFFICE BUILDING ADDRESSING VEHICLE STORAGE LJ • is received and approved. Receipt of any additional material classified as "hazardous" requires city approval. To be handicap accessible with (1) unisex bathroom. Confirm addressing with building permit applications. If more than four vehicles are stored within one structure, a flammable waste trap is required as well as connection to municipal sewer. MINUTES HUTCHINSON PLANNING COMMISSION Thursday, May 19, 1994 M F YOUR 11VfOR4MT IaN L CALL TO ORDER 5:45 P.M. The meeting was called to order by Chairman Clint Gruett at 5:45 p.m. with the following members present: April Brandt, Bill Craig, Dean Wood (6:00 p.m.), Glenn Matejka, Roger Gilmer and Chairman Gruen. Absent: Craig Lenz Also present: Building Official Jim Marka and Director of H.C.D.C. Dick Lennes. 2. CONSIDERATION OF SITE PLAN SUBMITTED BY JAY FREEDLAND HUTCHINSON IRON AND METAL Building Official Jim Marka commented on the Planning Commission motion to bring back the site plan and he reviewed the staff comments regarding the berm, wetlands, E.A.W., product storage, loading berth and storm sewer run off. Mr. and Mrs. Steve Eggert commented on their concerns if there would be a new owner. There was discussion on the conditions of the property. Mr. Craig made a motion to recommend approval of the site plan subject to compliance • with staff recommendations. Seconded by Mr. Gilmer the motion carried unanimously. 3. ADJOURNMENT The meeting adjourned at 6:00 p.m. • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 17, 1994 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: April Brandt, Bill Craig, Dean Wood, Glenn Matejka, Roger Gilmer, Craig Lenz and Chairman Gruett. Absent: None Also present: Building Official Jim Marka, GIS Coordinator Larry Huhn, Director of Park and Recreation Dolf Moon and Director of H.C.D.C. Dick Lennes. 2. CONSIDERATION OF MINUTES DATED APRIL 19 1994 Mr. Craig made a motion to approve the amended minutes dated April 19, 1994, seconded by Mr. Matejka the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY PARK AND RECREATIONS DEPARTMENT FOR CONSTRUCTION OF 26' X 40' HEATED SHELTER TO BE LOCATED AT KIWANIS PARK • Chairman Gruett opened the hearing at 5:33 p.m. with the reading of publication #4659 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for the purpose of considering a conditional use permit to construct a 26' x 40' enclosed heated shelter at Kiwanis Park, formerly Rocket Hill Park, located on 5th A\ e NAV requested by City Park and Recreation Department. Building Official Jim Marka explained the requirement of a conditional use permit for recreation buildings. Parks and Recreation Specialist John Arlt explained the project as in a long range plan. He commented there were safety considerations at the park which would be alleviated by staffing an attendant in the shelter. This structure would have the capability of being a summer picnic shelter. Off street parking is being discussed with City Engineer John Rodeberg. Mr. Arlt stated there are donations from the community to pay for the project. There was discussion on the playground and the rocket slide. Building Official Jim Marka commented on the neighborhood concerns regarding lights, hours, and loitering. He stated the conditional use permit will establish conditions. Mr. Arlt explained there is no outdoor lighting presently. • Mr. Jay Bartholomew, 466 Main St N., stated concerns with no supervision of children and the possibility of more use by placing a shelter on the site. He asked if it could be a temporary shelter. Mr. Arlt explained the building is heated so the children would not be running in the street to warm cars. A building supervisor will help monitor the problem. HUTCHINSON PLANNING CONLMISSION MINUTES MAY 17, 1994 Steve and Jill Auger, 490 Main St N, stated concern with parking and an increase in use of the park. There was discussion of the amount of people and the length . of time they stay at the park. Director of Park and Recreation Dolf Moon commented on the history of the park and many requests to improve the park, the shelter is to provide a more controlled atmosphere in the park. He commented on staffed hours and the fact the community requests for the shelter activated the proposal. Nan Barnes, Kiwanis Club representative, commented on the many requests from the community to have a heated shelter. The Kiwanis Club funding was prompted by the requests. Jim and Ann Martinson, 15 - 5th Ave NW, stated they thought the warming house is a good idea but have concerns with the look of the building. They are concerned with the parking, loitering after hours, litter and safety of the children. Mr. Criag made a motion to continue the hearing to June and directed staff to generate a list of concerns and operation list. The motion was seconded by Mr. Matejka. Mr. P.J. D'Auberu, son -in -law of neighboring property owner, stated he has concerns with traffic and parking in private driveways. Mr. Gerald Hintz, 45 - 4th Ave NW, has concerns with trespassing which is already a problem. • The motion by Mr. Craig and seconded by Mr. Matejka carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF AUTOMATIC BAY LOCATED AT 690 SOUTH GRADE RD REQUESTED BY TOM LUDOWESE Chairman Gruett opened the hearing at 6:10 p.m. with the reading of publication #4660 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for the purpose of considering a conditional use permit requested by Tom Ludowese, Acme Carwash, to construct a 28' x 90' automatic bay addition unto the west side of the carwash located at 690 South Grade Rd. Mr. Ludowese presented an updated drawing to address the recommendations from staff. Building Official Marka commented on the east side and the need for a retaining wall. He commented on the development agreement and traffic flow. r 1 LJ HUTCHINSON PLANNING CO` %IISSION MINUTES MAY 17, 1994 Ms, Kim Eder, mall manager representing Developers Diversified, commented on the limited warranty deed between Developers Diversified and Mr. Ludowese. Mr. Marka stated the private parties should develop traffic flow. Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:20 p.m. Mr. Craig made a motion to approve the request contingent on satisfactory compliance of staff recommendations, resolution of traffic control issues and a satisfactory agreement on the retaining wall on the east. Seconded by Mr. Lenz the motion carried unanimously. C) CONSIDERATION OF REZONING FROM C -3 TO R -2 LOCATED ON FRANKLIN STREET REQUESTED BY CITY STAFF Chairman Gruett opened the hearing at 6:21 p.m. with the reading of publication #4661 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for the purpose of considering rezoning property on Franklin Street from C -3 (Central Commercial District) to R- 2 (Multiple Family Residence District) as submitted by City Staff. Building Official Jim Marka commented on this request in the past and explained the history of the rezoning. Mr. Lenz moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:24 p.m. Mr. Lenz made a motion to approve the rezoning. Seconded by Mr. Wood the motion carried unanimously. d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICK LENNES TO MOVE HOUSE UNTO LOT LOCATED ON FRANKLIN STREET Chairman Gruett opened the hearing at 6;25 p.m. with the reading of publication #4662 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for the purpose of considering a conditional use permit requested by Mr. Rick Lennes to move a house from 15 N. Franklin Street to 26 N. Franklin Street. Jim Marka explained this is the Shephard home that was next to the old city hall. He commented on the drainage problems Wendorff Insurance has been experiencing and some possibilities to divert drainage. Mr. Craig made a motion to close the hearing, seconded by Ms. Brandt the hearing closed at 6:35 p.m. Mr. Craig made a motion to recommend approval of the request contingent of staff recommendations to reroof and reside or repaint exterior of house and verify with City Engineer that drainage problems will not worsen for the property owners to the south by this move. Seconded by Mr. Lenz the motion carried unanimously. 3 HUTCHINSON PLANNING COI�LMISSION MINUTES MAY 17. 1994 e) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE REGARDING LOT DEPTH AND DENSITY IN I -2 DISTRICT • Chairman Gruett opened the hearing at 6:36 p.m. with the reading of publication 44663 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for consideration of an amendment to the zoning ordinance Section 8.15 requested by City Staff to change lot area from 5 acres to 3 acres and lot depth from 600' to 400' in the I -2 (Heavy Industrial District). Building Official Jim Marka commented on this request and his conversation with the BRW consultant. He stated staff discussed appropriate area and depth and an average from I -1 (Light Industrial District). Mr. Craig moved to close the hearing, seconded by Mr. Gilmer the hearing closed a 6:39 p.m. Mr. Craig made a motion to recommend approval of the amendment. Seconded by Ntr. Craig the motion carried unanimously. f) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING CHURCH FOR THE CONSTRUCTION OF 26' X 42' STORAGE GARAGE LOCATED ON CHURCH PROPERTY Chairman Gruett opened the hearing at 6:40 p.m. with the reading of publication . 44664 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for a conditional use permit requested by Christ the King Church for the construction of a 26' x 42' storage garage located at 1040 South Grade Rd. Mr. Marka commented on the conditional use permit for garages over 1000 sq- ft. Mr. Craig moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:41 p.m. -%1r. Lenz made a motion to recommend approval of the request. Seconded by Mr. Craig the motion carried unanimously. g) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE 1976 MOBILE HOME TO LOT IN COUNTRY CLUB TERRACE REQUESTED BY ROBERT CARLSON WITHDRAWN h) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT 24' X 24' GARAGE REQUESTED BY ROD OLSON LOCATED AT 145 GLEN STREET NORTH r1 L J 4 HUTCHINSON PLANNING CO%LNIISSION MINUTES MAY 17, 1994 Chairman Gruett opened the hearing at 6:42 p.m. with the reading of publication • #4670 as published in the Hutchinson Leader on May 5, 1994. The request is for the consideration of a conditional use permit to construct a 24' x 24' garage in the flood way located at 145 Glen Street North. 0 Building Official Jim Marka commented the garage would be both in the flood fringe and flood wa_v. He stated the ordinance limits the size of the garage to a 24' x 24' not 24' x 30'. Skip Wright, DNR Hydrologist, will permit the construction. i\tr. Olson commented on the door changes. Mr. Lenz moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:50 p.m. Mr. Lenz made a motion to recommend approval of the request noting staff recommendations of construction to a maximum of 576 sq. ft., flood proof, adequately anchor, poured foundation or solid reinforced masonry and recertification of top of block, verify alley improvements a minimum of 6" of gravel for alley construction is required. Seconded by Mr. Gilmer the motion carried unanimously. 4. OLD BUSINESS I IMLO 5. NEW BUSINESS (a) DISCUSSION OF PRINCE OF PEACE RETIREMENT LIVING PROJECT Jim Marka commented on the proposal and the fact the plat is substantially complete the public hearing for the request will possibly be held next month. (b) CONSIDERATION OF PETITION TO BEGIN ANNEXATION OF 32 ACRES IN HASSAN VALLEY TWP SUBMITTED BY ZAPP NATIONAL BANK, ST. CLOUD, AS TRUSTEES OF MARVIN HOERNEMANN TRUST Building Official Marka explained the request and notification to the Hassan Valley Officials of the request. Mr. Daryl Moritko, Zapp Bank, commented on the proposal regarding the road and development. He stated this was approved by the township. Mr. Lenz made a motion to recommend approval of the annexation, seconded by • Mr. Craig the motion carried unanimously. S HUTCHINSON PLANNING COMMISSION MINUTES MAY 17. 1994 (c) CONSIDERATION OF REGISTERED LAND SURVEY OF THE MARVIN HOERNEMANN TRUST PROPERTY LOCATED IN HASSAN VALLEY TWP (2 MILE RADIUS) • Mr. Lenz made a motion to recommend approval of the request with no objection, seconded by Mr. Craig the motion carried unanimously. (d) DISCUSSION OF HAM RADIO ANTENNA REQUESTED BY DOUG BROWN TO BE LOCATED AT 954 CHURCH STREET Mr. Marka commented on a request by Mr. Doug Brown, 954 Church Street, for a ham radio antenna to be located at his residence. He stated the zoning ordinance presently would not permit a 60' antenna in the yard. Mr. Brown explained the use of the radio and need for the antenna. He stated it would be place by his garage between his property and the neighbors property Mr. Lenz made a motion for staff to amend the ordinance Section 10, seconded by Mr. Craig the motion carried unanimously. (e) COMMUNICATION FROM STAFF I. SKETCH SUBMITTED BY DAVID BROLL Building Official Jim Marka commented on the request and the timeline • for improvement projects. Mr. David Broll explained the development as for one story townhouses. It is the consensus of the planning commission to move ahead with the replat and variance for the one lot. 2. DISCUSSION OF SITE PLAN FOR HUTCHINSON IRON AND METAL Mr. Marka explained staff has not reviewed the plan and commented on the berming and dedication of right -of -way. Mr. Freedland explained Barr Engineering delineated the wetlands and stated he will place appropriate planting in the wetland. Mr. Craig moved city staff, neighboring property owners, and Mr. Freedland review the plan and come to consensus before a special meeting Planning Commission meeting to take action on the plan, seconded by Mr. Lenz the motion carried unanimously. There will be a special meeting of the planning commission on Thursday, May 19, 1994, at 5:45 p.m. 6 HUTCHINSON PLANNING CO.%IMISSION MINUTES MAY 17, 1994 3. COMPREHENSIVE PLAN WORKSHEET 9 Jim commented on the worksheet and the next step in the process. 4. AMENDMENT TO SUBDIVISION ORDINANCE Jim explained the need to incorporate the Light Traffic Pedestrian and Bike Paths into the subdivision ordinance. 5. ORDERLY ANNEXATION Letters have been mailed to the townships and we are waiting their reply. 6 PLANNING COMMISSION REPRESENTATION ON THE HUTCHINSON CO.' NR' NITY SENIOR HOUSING TASK FORCE Clint Gruett commented on the request by Burns Manor Administrator for a task force member from the planning commission. 6. ADJOURNMENT The meeting adjourned at 5:00 p.m. C1 • 7 May 24, 1994 c TO: Mayor & City Council FROM: Paul L. Ackland, Chairperson SUBJECT: RECOMMENDATION FROM TELECOMMUNICATIONS COMMISSION REGARDING CABLE TELEVISION FRANCHISE The Telecommunications Commission held its second meeting last isnight. Rob Gordon, General Manager of Midwest Cablevision, was invited to attend the meeting to address several issues pertaining to cable services in Hutchinson and the renewal of the cable franchise which expires June 1, 1994. As a result of the meeting, the Telecommunications Commission made the following motion as a recommendation to the City Council: The motion was made, seconded and unanimously carried, to request the City Council to extend the cable franchise for a period of six months. It was also the consensus of the Commission and the Midwest Cablevision General Manager that the City Council should consider holding one or two public hearings to obtain input from residents and cable subscribers concerning cable services in Hutchinson. /mj s n LJ City Center /I/ Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Primed on re( %, led Paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 �— Fax(612)587 -6427 AGENDA 0 TELECOMMUNICATIONS COMMISSION MEETING MONDAY, MAY 23, 1994 - 5:30 P.M. City Center Main Conference Room 1. Call to Order 2. Approval of Minutes of May 9, 1994 Meeting 3. Discussion with Rob Gordon, General Manager of Midwest Cablevision ISSUES: . a. Midwest Sports Channel b. Country Club Terrace Mobile Home Court C. Service to New Areas d. Quality and Technical Issues e. Franchise Issues 4. Presentation by Vice -Chair Doug Hedin 5. Other Business 6. Next Meeting Date 7. Adjournment u '1Z VJ V,-V BRA/Prince of Peace /City Administration Ideating . Minutes May 6, 1994 Hutchinson City Center Conference Room Members Present: Ken Merrill, Denny Luke, Mark Keehr, Ken Koehler, Hazel Sitz, Joel Kraft, Shirley Wass, Gary Plotz, Don Erickson, Connie Mangan and Jean ward. Jean Ward updated the members present of recent conversations with MHFA, concerning subordination of the mortgage on the Publicly owned Neighborhood Land Trust. Greg Baron, Program Coordinator, has indicated that because this funding is from state general obligation bonds, MHFA needs to be fully secured in the event the program is not continued for twenty years. MHFA has refused to share a parity position because the $400,000 Land Trust deferred loan would not be fully secured in that scenario. In that conversation, a shared parity position with a lessor letter of credit was not ruled out; although Greg Baron referred to that option as being "messy ". What Greg Baron stated would be workable to MHFA is a letter of credit for $400,000 so that MHFA would be secure in taking a second position. Ken Merrill pointed out that the land is worth less than $400,000 and that MHFA should consider setting a lower requirement for the letter of credit. There was then a discussion concerning the underwriters that have worked with Prince of Peace. Mark Keehr relayed that Dougherty Dawkins had expressed an opinion that MHFA would need to take a subordinate position on the loan in order to place the bonds. However, the relationship with Dougherty Dawkins was not continued. Juran and Moody was then hired by Prince of Peace for a lesser bond underwriting fee. Juran and Moody, however, has not • responded to Prince of Peace's questions regarding loan subordination issues in the Land Trust Program and how it would affect the bond placement. Ken Merrill inquired about placing the bonds locally. Prince of Peace Board members than indicated that it would not be possible for Prince of Peace to obtain a letter of credit because they have assured their congregation that no finance backing of the project would be required. Shirley Wass asked if Lutheran Brotherhood could issue a letter of credit. The consensus was that it would be doubtful. Joel Kraft indicated that the BRA would probably not be able to obtain a letter of credit due to very limited resources. Gary Plotz stated that TIP revenues may possibly be pledged but a ruling on this would have to be obtained from Jerry Gilligan and recommended using this only as a last resort. Jean ward was directed to set up a meeting with MHFA representatives, along with Prince of Peace's bond consul and underwriter to discuss financing options and whether MHFA would consider a shared parity position with a lesser letter of credit or declining letter of credit_ Jean Ward will get back to Paul Berg for scheduling. Respectively Submitted, • Jean ward, HRA Executive Director 0 i C MEMORANDUM - April 15, 1994 TO. Ken Merrill, Finance Director FROM. John Rodeberg, Director of Engineering /PW RE: Additional Furniture Needs Attached is a proposal from Peter Moeller at GOP to provide additional furniture through the State Contract. The furniture includes: 1 Revisions to the work area by the engineering technicians to reduce customer and worker intrusion. The existing layout creates excessive traffic through the work area. 2 Items inadvertantly omitted from Mark Hensen's office (side chairs, rear storage, task chair, drafting drawer) and a drafting drawer for Jim. 3 An additional lateral file for the Engineering and Building secretaries. 4 Complete office layout for the Assistant Public Works Director position 5 Small press table for the Council Chambers (18" x 48') 6 One additional keyboard tray for the one moved from my office to Larry Huhn's All of the above referenced furniture should have been ordered at the time of the original purchase. I believe that the furniture should therefore be purchased from the building fund. Please let me know if you have any questions or concerns. 1 hope that this can be put on a Resolution for Purchase to the City Council at the next Council meeting on April 26th. cc: Gary Rofz - City Admiristrator Jim Marka - Building Olieml City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587.2975 Hutchinson, Minnesota 55350 Police Department 10 Franklin Street South (612) 587 -2242 A I5 ��rir PrOPOa141 Nr t HUTCHINSUN CITY HOLI_ 224041 Propozal 0 : 0643129 Revision it 'i 05 ci 1 r, Mite: 04/14!7 9 - -_ -••-_° •- -- ^__- __•'- _......_... page: I ...._.. ,qty f)�3:rirtl4r, ..___. .__• -_ .._ -..... .. __.. .__ Tnte1 Prig-.* STEELCASE 36" WIDE I- ArERAL X2.•37 429. 8:7 nQLn FILE WI CH Lrm, ' <EYFO +=R39f1 PAINT: 4732 1 90580 65" CORNER FILLER POST 37:77 1020 PAINT: 4725 A ? F F6l; T5 b5" X 35" TACKA91.r ACOIJ4TlrAL 265. �'.% 365.27 1030 NUM -POWER PANEL PAINT: 4725 FABRIC: $053 TAG: EN,;INEERIN;1:?1� 1 9'fib5G0 FACKAF3LE ACOOSTICAi• 343. r' 343.0? 0040 NUN- POWFIt PANEL PAINT: 4775 FABRIC: 5053 TAG: FNUINEFRfNr', #12i if I 7 T F5325 25" TACKAOLF ACOUSTICAL I46 Ln lAeS =0 0050 NON —POWER PANEL PAINT: 4725 FAOR I C :. 585 3 TAG: ENGINEERING ¢t21lgf 4 423 -4321 TRILOGY SSRIC3 ROUNO 8t1CK `06'x7 827.x:3 0060 ;LEO OAQE ; I OE CFIA I R FABRIC: r_OM .. DESWNM: ptt9)• -430t WATERWORKS "T" SWARE SIIELL: 6205 GROTTO 0 —)4 F .-osal for HUTCHINSON CITY HALL Oat�r: �14�(4i9•q Proposal d Ab5t2v Revininn , ----------- ___.______ -tY -- ----- unit riCC Tnrwi Prig: _ ! '...____....__.... __......_... !• l 9091F` 70' SERUIrl. MODULE WITH � 447.41 647.01 0070 TACKBOARO PAINT: 473: FABRIC: 5053 TAG: q MARK HEN5EN 1 ' 9926 -L ECLIPSE TASK LIGIi(l 1211. 53 120.5# 0080 PAINT: 4725 TAG: MARK HENSEN G 1 99274 -•A ORT h_ULATING KEYBOARp `H ELF 132.41 13'..41 0090 Arl I NT : 4733 TAC: JOHN RODEUERC ^.939.96 TAG: A$Si'. IPUBLIC WORK •..rr aa�rr. .., .s...rarrrr rrs aar� .. 1 9999y !QUOTE #CgW -T:;3 -50001 323.33 325.33 0100 30" ;r 42" FREESTANDIFIG CQRNER • WUINK5URFACr SPECIAL WITH 25-7,,L6" :iIGH UACK PANEL.;; WITH 999540 CALgLEW('%Y CENTER LAMINATE: 2766 PAINT: 4133 CASI .C- WAY: 6617 2 99167A 30" DEEP CENTER CLEAR ACCESS Iv. ?3 214.76 0110 END PANEL PAINT: 4734 FOOT UL:LORI 4733 1 99213A 30" X 60" W0RKfi1JPFAQE. SET AT 126.49 126.49 0120 T YI° I NG HC I GH T LAMINATE: 2)66 1 99202 30" DEEP :BIGHT Hf1N0 END PANEL 107.33 107.30 0130 PAI TN. ,5733 1 )8723 R (Gi l I HANri FND PANEL 7.74 7, 7.� 0140 IABL Ii.. I7fR BRACKET . PAINT: 4733 - ^r49'�. -_ nvnn ".1 cvc r.o F Pc w. ...a Prupoael for o HUTCHINSON CITY HALL Date: 04/14/94 Propoc,ul A : 069129 Revision 0 : Page: 3 Qty Ueacription _ - - - -- -' Usil.Pricel - - -- -Total Priea 1 9259AEFL 515.97 519.97 0150 60" UNIT t'tSSLM8LY 1:ETURN W111-1 CK1, PANFI 9 Rny /ROX!F I LF LEFT WITH 799541% CAULFWAY RIGHT PAINT: 4733 LAMINATL: 2766 CABLEWAY: 6617 1 926713 612.43 612.43 0160 30" •' 70" UNIT ASSEMBLY WITH 0994, *' FILE /1 -ILC PEDCS'fAL. RIGHT, WITH 99363A CLEM ACCLSS LIAO VANEL t F.FT, JITH 999540 CAULLWAY CCNTCF, FAITH: .,,733 LAMINATE: 276c� CABLLWAY: ;;617 1 9091F 660.66 660.66 0170 70" SERVILL MUUULL WITH TACKBOARD PAINT: 473? . F nEtk I L : :•t35'. 1 99026•-0 120.50 1211.59 n180 40 WAl't CCLif'&;C TASK L IGHT rA I NT I 4733 I 99274 -A 132.41 132.41 0190 ART I CUI .AT I Nr, KF. YSOnRU SHELF PA1N1: 47:13 2 736 -564 204.45 409.90 0200 36" ',: 65' OF FFI BOOKCASE WITH 0+11 ADJM.T'AHLE. rtSHELVE'S PA I M 4733 1 99409 49.14 49.14 0210 CLNTFR DRAWER PAINT. .5733 Am"To vw Sul,tutal : 1 453.5330••1 4:4.60 435.60 0220 STEELCASE CRITERION MID -BACK ftf CRAT I ONAI . I1ODF 1 TASK CHA 1 F: W I TI I PNEUMATIC NC I SHT CONTROL . AND SOFT ADJUSTABLE: ARMS TAG: ENGINECRING FABRIC: 13366 BDUV4 tiAMI "S'IVA -- SHELL.'ARMS/OnSE: 6205 i:RUTTu ,Doaal 0 1 Ohti12'd Re:vislon a - -POtle, - �----- - Qty Description unit Price Total Price Line • 1 459 -13230 510.40 QTEEI CASE SENSOR 0120 I I MID -BACK SWIVEL TILT CHAIR WITH PtICUMAT I r_ HEIGHT CONTP.O! ANU U- NIOL'.3TERED BACK TAC : AGST . PUtlt_ I C WURK'd FAURIC:.: 0366 IBVV4 NAMPSTEAD SHELL /ARMS /CASE: 6205 GROTTO n16 U4 713.110 COLD t : 20 0f lR SUPPOR f uwSfvN COLOR: :k700 t1ATURAL Z► A3633 72.00 r1AYLINE PLAN ()RAWER COLOR: 0700 NATURAL 1 T16 -1S % 49 FULOING OL 339.00 VER'iTEEL . 4 G TABLE, LAVI(I A7F WI TH 1 1/4 " Fftopss VINYL "TL, MOLDING R or*�� LAMINATE: .462 Fr]Rt1b2 [CA LEG: GREY VINYL EDGEt 462 • Total: 72 �o Tex.9 • Fin.11 fatal: 8 3s•"y 6 f 0 510.40 0730 #10tltl 0240 8"00 029r 33':. UU r GO•d 03d00 2692 GZ6 ZT9 Y TG.01 16/01 1 ii0 0250 Office of Mcleod County Planning & Zoning and Environmental Services Couthouse - 83011th Street East, Suite 110 Glencoe, Minnesota 55336 Phone (612) 8645551 FAX (612) 864 -3410 May 9, 1994 ATTN: Mr. Jim Marka Building Official City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 RE: Household Hazardous Waste Facility; Building Permit No. 11698 Dear Mr. Marka: • As per our telephone conversation on Wednesday, May 4, 1994, please accept this letter as a request to exempt McLeod County from the fee requirements of your ordinance. I understand the exemption is a common practice among governmental agencies, but more importantly, this facility will provide the residents of Hutchinson with the means of property waste disposal. Sincerely, E win E. Homan McLeod County Solid Waste Officer EEH /las McLeod County is an Equal Opportunity/Atlirmative Action Employer / I �r C MEMORANDUM DATE: May 17, 1994 TO: Mayor and City Council n FROM: James Marka, Building Official /Vi RE: Consideration to Waive Household Hazardous Waste Building Permits McLeod County is requesting waiver of the Household Hazardous Waste Building Permits. My recommendation is to be consistent with the unissued fairgrounds permits or at a minimum require payment for the state surcharge fee and water meter cost. . Total Fee $1,520.63 Water Meter $ 160.00 State Surcharge $ 61.85 JGM/mms cc: Marilyn J. Swanson - For Council consideration File with permit Gary Plotz City Center I I I Hassan Street SE Hutchinson, MN55350 -2522 (612) 587 -5151 Far(612)234 -4240 Parks & Recreation Police Sen-ices 900 Harrington Street SW 10 Franklin Street SR' Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -24�,4 (612) 587 -2975 (612) 587 -2242 Fax(612)234 -4240 Fax(612)587 -6427 r...,,�.. ,,r,,,;,, C May 20, 1994 MEMO TO: MAYOR 6 CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: SPECIAL ASSESSMENTS - TAX FORFEIT PROPERTY We have received the attached letter form Ed Ide, Mcleod County Auditor, regarding 2 lots which are now tax forfeited. The City Council should approve • the reinstatement of Lot 2 and Lot 3 Block 1 Hellands Eight Addition. Taxes were last paid in 1988 we would ask to reinstate the assessments with interest added for the purpose of the sale of these two parcels. Each lot carries the same assessment listed below amount and should be reinstated. SA - 238 $2,667.74 SA - 241 12,016.57 SA - 251 4,809.00 • City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, .N:V 55350 -2522 Hutchinson, MN55350 -3097 Hutchinson, MN55350 -2461 (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Fax(612)234 -4240 Fax(612)234 -4240 l Fax(612)587 -6427 Printed on rem led paper Edward Ide County Auditor May 3, 1994 City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 830 11 th Street East ncoe, Minnesota 55336 -2270 Phone (612) 864 -5551 FAX (612) 864 -3410 I am hereby notifying the City of Hutchinson that the following parcels have been forfeited to the State of Minnesota for non - payment of real estate taxes: Parcel # Pd 4"�- Description Lot Block 23.303.0020 /riff 1161 Helland's Eighth Addition 2 1 • 23.303.0030 /If a jgjf Helland's Eighth Addition 3 1 As outlined in the enclosed statutes, I await the city's action. If the city has an interest in acquiring the parcel for a public purpose, please call or write. Sincerely, 4 Edward Ide McLeod County Auditor EI:cr MCLecc C -.; !f , is ar EOUa Ocn —!u-'y E—c -.er;Albrma'wE Act Cn 2 , • . RESOLUTION NO. 10221 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 290 LETTING NO.2 PROJECT NO. 94-02 WHEREAS, cost has been determined for the improvement of Lots 1 thru 5 /Block 1, Lot 1 /Block 2, Lots 1 thru 13 /Block 3, Lots 1 thru 8 /Block 4, and Lou 1 & 2 /Block 5, in Walnut Ridge Estates by the construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances, and the bid price for such improvement is $ and the expenses incurred or to be incurred in the making of such improvement amount to $ so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ and the portion of the cost to be assessed against benefitted property owners is declared to be $ 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of percent (+ or •) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the • proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of May, 1994. City Administrator 0 Mayor 9 -T. RESOLUTION NO. 10222 • RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 290 LETTING NO.2 PROJECT NO. 94-02 WHEREAS, by a resolution passed by the Council on the 24th day of May, 1994, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving Lots 1 thru 5 /Block 1, Lot 1 /Block 2, Lots 1 thru 13 /Block 3, Lots 1 thru 8 /Block 4, and Lots 1 & 2 /Block 5, in Walnut Ridge Estates by the construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The hearing on such proposed assessment has been waived by 100% of the affected property owners. 2. The City Administrator is hereby directed to cause mailed notice to all property owners of the individual assessment associated with each parcel of property. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1, 1994. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining • unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 24th day of May, 1994. Mayor City Administrator q- r1 • RESOLUTION NO. 10223 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 290 LETTING NO.2 PROJECT NO.94-02 WHEREAS, pursuant to receipt of petition and waiver of hearing, the Council has met and reveiwed the proposed assessment for the improvement of Lots 1 thru 5 /Block 1, Lot 1/Block 2, Lots 1 thru 13 /Block 3, Lots 1 thru 8 /Block 4, and Lots 1 & 2 /Block 5, in Walnut Ridge Estates by the construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1994, until the 31st day of December, 1995. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. • 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of November, 1994; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Hutchinson City Council this 24th day of May, 1994. Mayor City Administrator • 9- -P, RESOLUTION NO. 10224 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT • LETTING NO. 2 PROJECT NO. 94 -02 WHEREAS, pursuant to an advertisement for bids for the improvement of Lots 1 thru 5/Block 1, Lot 1 /Block 2, Lots 1 thru 13 /Block 3, Lots 1 thru 8 /Block 4, and Lots 1 & 2 /Block 5, in Walnut Ridge Estates by the construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER AMOUNT BID Juul Contracting Company of Hutchinson, MN $305,214.40 Mid - Minnesota Hotmix, Inc. of Annandale, MN $315,384.90 Latour Construction, Inc. of Maple Lake, MN $322,342.58 Wm. Mueller & Sons, Inc. Hamburg, MN $329,363.79 Northdale Construction of Rogers, MN $364,122.70 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, MN, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the • Office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 24th day of May, 1994. Mayor City Administrator • C MEMO DATE: May 20th, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Petition and Agreement with Dakota Rail Dakota Rail has requested the City install two driveway approaches on their property along Erie Street. Petition and Agreement of Assessment has been sent to Dakota Rail. This improvement will be added to Letting No. 5, Project No. 93 -07, now under construction. • I request the Council approve said Petition and Agreement, contingent upon receipt of the signed documents. JPR/pv • City Center 111 Hassan Street SE Hutchinson, MN55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Prinred on recycled paper - Police Services 10 Franklin Street SR Hutchinson, MN 55350 -2464 9 Z7 (612) 587 -2242 Fax (612) 587 -6427 •i.- �. ._. "ROUTE OF THE CHARGING BUFFALO" 10 May 5, 1994 Mr. Cal Rice City of Hutchinson City Center Hutchinson, Minnesota 55350 RE: Erie Street improvements. Dear Mr. Rice: As per our meeting this week, Dakota Rail would like the City to install two driveway • approaches at our facility located at the above location. Please give us ample notification of the date they will be installed so we can mark the locations. Thank you for your assistance in this matter. Very truly yours, L L ttobin L. Ripley General Manager RLR /hs 17, 0 CORPORATE OFFICE: 25 Adams St. N., Hutchinson, MN 55350 612- 587 -4018 FAX: 612 - 587 -0875 PETITION FOR LOCAL IMPROVEMENT BY 100% OF PROPERTY OWNEJM LETTING NO. PROJECT • Hutchinson, Minnesota Dated: Nty 24th , 1994 TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, the owners of real property abutting on Erie Street described as Part of Lot 3 and all of Lots 4,5,6, 7, 8 and 9, Block 22, South 1/2 City (City PID k06- 116 -29 -02 -0440 /County PID k 23.050.1765), hereby petition that such street be improved by construction of Two 12" driveway openings with 8" concrete approach panels and appurtenances, each measuring 7.75 square yards ($32.24/sq yd x 15.5 sq yd — $499.72), pursuant to Minnesota Statutes, Chapter 429. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. DAKOTA RAIL BY: 0 I have caused an examination to be made of the records provided by the County of McLeod, in order to ascertain the names and addresses of each person, firm or corporation having an interest in each lot, tract or parcel for which improvement is requested and against which a special assessment will be made for the entire cost of the improvement. After making search and inquiry, I am unable to find any other persons, firms or corporation who have interest other than those listed. To my best knowledge, the persons herein named are all the owners of properties affected by the petitioned improvement. CITY OF HUTCHINSON Gary D. Plotz Dated: May 24th, 1994 Title: City Administrator L 9 - ,F 0 AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL • LETTING NO.5 PROJECT NO. 93 -07 This Agreement, is made this 24th day of May, 1994, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Dakota Rail of McLeod County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owner's request, to cause the improvement of Part of Lot 3 and all of Lots 4,5,6, 7, 8 and 9, Block 22, South 1/2 City (City PID #06- 116 -29 -02- 0440 /County PID # 23.050.1765) on Erie Street by construction of Two 12" driveway openings with 8" concrete approach panels and appurtenances, each measuring 7.75 square yards ($32.24/sq yd x 15.5 sq yd e $499.72), and to assess 100% of the cost of said improvements to the Owner, the Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed $499.72 plus interest, over a period ten years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, Dakota Rail, has hereunto set their hand, the day and year first above written. Owners: In Presence of: CITY OF HUTCHINSON Mayor City Administrator E w 9-� • RESOLUTION NO. 10225 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 291 LETTING NO.5 PROJECT NO. 94-05 WHEREAS, cost has been determined for the improvement of South Grade Court and West Shore Drive in Island View Heights First Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances, and the bid price for such improvement is $ and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ and the portion of the cost to be assessed against benefitted property owners is declared to be S 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of percent (+ or -) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land • within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of May, 1994. Mayor City Administrator 9'�f RESOLUTION NO. 10226 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 291 LETTING NO. 5 PROJECT NO. 94-05 WHEREAS, by a resolution passed by the Council on the 24th day of May, 1994, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving South Grade Court and West Shore Drive in Island View Heights First Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The hearing on such proposed assessment has been waived by 100% of the affected property owners. 2. The City Administrator is hereby directed to cause mailed notice to all property owners of the individual assessment associated with each parcel of property. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1, 1994. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 24th day of May, 1994. Mayor City Administrator L?—t [J RESOLUTION NO. 10227 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 291 LETTING NO. 5 PROJECT NO.94 -05 WHEREAS, pursuant to receipt of petition and waiver of hearing the Council has met and reviewed the proposed assessment for the improvement of South Grade Court and West Shore Drive in Island View Heights First Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1994, until the 31st day of December, 1995. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. • 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of November, 1994; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Hutchinson City Council this 24th day of May, 1994. City Administrator r 1 LJ Mayor 3 -F, RESOLUTION NO. 10228 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT • LETTING NO.5 PROJECT NO. 94 -05 WHEREAS, pursuant to an advertisement for bids for the improvement of South Grade Court and West Shore Drive in Island View Heights First Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER Juul Contracting Company of Hutchinson, MN AMOUNT BID $353,837.60 Mid - Minnesota Hotmix, Inc. of Annandale, MN $365,858.60 Latour Construction, Inc. of Maple Lake, MN $377,290.10 Northdale Construction of Rogers, MN $382,961.54 Wm. Mueller & Sons, Inc. Hamburg, MN $378,271.50 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, MN, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the • Office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 24th day of May, 1994. Mayor City Administrator CJ • RESOLUTION NO. 10229 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 292 LETTING NO. 9 PROJECT NO. 94-13/94-15/94-16 WHEREAS, cost has been determined for the improvement of: Project No. 94 -13: Cheyenne Street from Sunset Street to Cleveland Avenue by construction of bituminous overlay and appurtenances. Project No. 94 -15: Arizona Street from Carolina Avenue to School Road and Carolina Avenue from School Road to Arizona Street by construction of bituminous wear course and appurtenances. Project No. 94 -16: Sherwood Street & Elk Drive SE in Schmidtbauers 4th Addition - Phase 1 by construction o bituminous wear course and appurtenances, and the bid price for such improvement is $ and the expenses incurred or to be incurred in the making of such improvement amount to $ , so that the total cost of the improvement will be S NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ and the portion of the cost to be assessed against benefitted property owners is declared to be $ 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of percent (+ or -) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering; shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. thereof. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council Adopted by the Council this 24th day of May, 1994. Mayor • City Administrator 9- F RESOLUTION NO. 10230 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 292 LETTING NO. 9 PROJECT NO. 94. 13/94. 15/94 -16 WHEREAS, by a resolution passed by the Council on the 24th day of May, 1994, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 94 -13: Cheyenne Street from Sunset Street to Cleveland Avenue by construction of bituminous overlay and appurtenances. Project No. 94 -15: Arizona Street from Carolina Avenue to School Road and Carolina Avenue from School Road to Arizona Street by construction of bituminous wear course and appurtenances. Project No. 94 -16: Sherwood Street & Elk Drive SE in Schmidtbauers 4th Addition - Phase 1 by construction o bituminous wear course and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 14th day of June, 1994, in the Council Chambers at Hutchinson City Center at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks Prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1, 1994. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 24th day of May, 1994. Mayor City Administrator q— F • . RESOLUTION NO. 10231 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 293 LETTING NO. 10 PROJECT NO. 94. 18/94- 19/94 -25 WHEREAS, cost has been determined for the improvement of: Project No. 94 -18: Parkside 2nd Addition from McDonald Drive to Roberts Road; Project No. 94-19: McDonald Drive from 140' West of Jackson Street to a point 750' West of Jackson Street; Project No. 94 -25: Orchard Avenue, Bradford Street and Sherwood Street in Lots 1 thru 6 /Block 3, Lots 1 thru 5 /Block 4 and Lots 1 and 2 /Block 5 in Schmidtbauers 4th Addition -Phase 3; by construction of storm sewer, sanitary sewer, sewer services, watermain, water services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances, and the bid price for such improvement is $ and the expenses incurred or to be incurred in the making of such improvement amount to $ so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ • and the portion of the cost to be assessed against benefitted property owners is declared to be $ 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of percent (+ or -) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of May, 1994. Mayor City Administrator 9-6-, ' RESOLUTION NO. 10232 • RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 293 LETTING NO. 10 PROJECT NO. 94- 18/94- 19/94 -23 WHEREAS, by a resolution passed by the Council on the 24th day of May, 1994, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 94 -18: Parkside 2nd Addition from McDonald Drive to Roberts Road; Project No. 94 -19: McDonald Drive from 140' West of Jackson Street to a point 750' West of Jackson Street; Project No. 94 -25: Orchard Avenue, Bradford Street and Sherwood Street in Lots 1 thru 6 /Block 3, Lots I thru 5 /Block 4 and Lots 1 and 2 /Block 5 in Schmidtbauers 4th Addition -Phase 3; by construction of storm sewer, sanitary sewer, sewer services, watermain, water services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 14th day of June, 1994, in the Council Chambers at Hutchinson City • Center at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1, 1994. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 24th day of May, 1994. Mayor City Administrator • c. Ask PETITION FOR LOCAL IMPROVEMENT BY 100016 OEPROPERTY ME LETTING NO. PROJECT • 1 • Hutchinson, Minnesota Dated: May 24, 1994 TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, the owners of real property known and described as Lots 1 through 7 of Block 1, Lou 1 through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge, hereby petition that such property be improved by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel, curb and gutter, bituminous base, bituminous surfacing and appurtenances pursuant to Minnesota Statutes, Chapter 429. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OWNERS NAME 1. Douglas R. Weihe 3. Wallace E. Jacobson 5. Kevin Compton 7. Dennis Kahl OWNERS NAME 2. Vivian Weihe 4. Olive Jacobson 6. Carolyn Compton 8. Rennae Kahl I have caused an examination to be made of the records provided by the County of McLeod, in order to ascertain the names and addresses of each person, firm or corporation having an interest in each lot, tract or parcel for which improvement is requested and against which a special assessment will be made for the entire cost of the improvement. After making search and inquiry, I am unable to find any other persons, firms or corporation who have interest other than those listed. To my best knowledge, the persons herein named are all the owners of properties affected by the petitioned improvement. Dated: CITY OF HUTCHINSON Title: ,,/ /, AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 12 PROJECT NO. 94 -24 This Agreement, is made this 24th day of May, 1994, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Douglas R. Weibe and Vivian Weihe, husband and wife, Wallace E. Jacobson & Olive Jacobson, husband and wife, fee owners, of Faribault County, State of Minnesota; and Kevin Compton and Carolyn Compton, husband and wife and Dennis Kahl and Rennae Kahl, husband and wife, contract purchasers, of McLeod County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owner's request, to cause the improvement of Lots 1 through 7 of Block 1, Lots 1 through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel, curb and gutter, bituminous base, bituminous surfacing and appurtenances, and to assess 100% of the cost of said improvements to the Owner, the Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed S , plus interest, over a period ten years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, Kevin Compton, has hereunto set his hand, the day and year first above written. Owners: In Presence of: Douglas R. Weihe • Vivian Weihe Wallace E. Jacobson Olive Jacobson Kevin Compton Carolyn Compton Dennis Kahl Rennae Kahl CITY OF HUTCHINSON • Mayor City Administrator 9�� • • PETITION FOR LOCAL IMPROVEMENT BY 100% OF PROPERTY OWNERS LETTING NO. PROJECT • Hutchinson, Minnesota Dated: May 24, 1994 TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, the owners of real property known and described as Lots 1 through 12 of Block 1, Lots 1 through 13 of Block 2, in Fairway Estates, hereby petition that such property be improved by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel, curb and gutter, bituminous base, bituminous surfacing and appurtenances pursuant to Minnesota Statutes, Chapter 429. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. M & P PARTNERS Sam R. Montgomery, Partner AGRI BANK, FCB BY: M & P PARTNERS Thomas O. Palmby, Partner ITS I have caused an examination to be made of the records provided by the County of McLeod, in order to ascertain the names and addresses of each person, firm or corporation having an interest in each lot, tract or parcel for which improvement is requested and against which a special assessment will be made for the entire cost of the improvement. After making search and inquiry, I am unable to find any other persons, firms or corporation who have interest other than those listed. To my best knowledge, the persons herein named are all the owners of properties affected by the petitioned improvement. DATED: CITY OF HUTCHINSON 9 -�' AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 12 PROJECT NO. 94-28 This Agreement, is made this 24th day of May, 1994, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and M & P Partners of County, State of Minnesota, and Agri Bank, FCB of County, State of Minnesota, a Minnesota Corporation, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owner's request, to cause the improvement of Lots 1 through 12 of Block 1, Lots 1 through 13 of Block 2, in Fairway Estates by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel, curb and gutter, bituminous base, bituminous surfacing and appurtenances, and to assess 100% of the cost of said improvements to the Owner, the Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed $ , plus interest, over a period ten years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, Kevin Compton, has hereunto set his hand, the day and year first above written. Owners: M & P PARTNERS Sam R. Montgomery, Partner M & P PARTNERS Thomas O. Palmby, Partner AGRI BANK, FCB BY: Name: Title: Mayor In Presence of: CITY OF HUTCHINSON City Administrator • w r] �J CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MN 55350 ENGINEER'S REPORT DATE: May 24, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 12, Project No. 94 -24 & 94-28 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. Project is 100% City Cost, no hearing is required. Project No. 94 -24 Lots 1 through 7 of Block 1, Lots 1 through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge, Project No. 94 -28 Lots 1 through 12 of Block 1 and Lots 1 through 13 of Block 2, in Fairway Estates, by the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. Construction Cost Engineering /Administration (16 %) $ 26.300.00 $ 38,700.00 Fiscal /Legal /Capitalized Interest (8 %) $ 13,200 00 $ 19.300.00 ESTIMATED TOTAL --- - - - - -- $ 204,000.00 $ 300,00100 Assessable Cost $ 192.000.00 $ 220,000.00 Deferred Assessable Cost $ $ 80,000.00 City Bonded $ $ City Other Funds $ 12.000.00 " $ MSA $ $ MNDOT $ $ ESTIMATED TOTAL $ 204.000.00 $ 300.000.00 JPR/PV RESOLUTION NO. 10233 • RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT LETTING NO. 12 PROJECT NO. 94 -24 & 94 -28 WHEREAS, certain petitions requesting the improvement of Project No. 94 -24 Lots 1 through 7 of Block 1, Lots 1 through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge, Project No. 94 -28 Lots 1 through 12 of Block 1 and Lots 1 through 13 of Block 2, in Fairway Estates, by the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances, was duly presented to the Council on the 24th day of May, 1994; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Said petitions are hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The proposed improvement hereby referred to the Director of Engineering and he is instructed to • report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 24th day of May, 1994. Mayor City Administrator 9 -�/ • RESOLUTION NO. 10234 RESOLUTION RECEIVING REPORT, WAIVING HEARING AND ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 11 PROJECT NO. 94 -24 & 94 -28 WHEREAS, certain petitions and agreements requesting the improvement of: Project No. 94 -24 Lots 1 through 7 of Block 1, Lots 1 through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge, Project No. 94 -28 Lots 1- through 12 of Block 1 and Lots 1 through 13 of Block 2, in Fairway Estates, by the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances, were duly presented to the Council on the 24th day of May, 1994 ; and WHEREAS, said petitions and agreements requesting improvements, waiving hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with waiver of all rights to appeal in the courts, were declared to be signed by the required percentage of owners of property affected thereby, in conformity to Minnesota Statutes, Section 429.035. • WHEREAS, pursuant to resolution of the Council adopted May 24, 1994, a report has been prepared by the Director of Engineering with reference to the improvement, and this report was received by the Council on May 24, 1994; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA; 1. The Council hereby receives report and waives hearing on the proposed improvements in compliance with the filed petitions and agreements. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted May 24, 1994. 3. John P. Rodeberg is hereby designated the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 24th day of May, 1994. Mayor 0 City Administrator 9 --/ RESOLUTION NO. 10235 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 12 PROJECT NO. 94 -24 & 94 -28 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Project No. 94 -24 Lots 1 through 7 of Block 1, Lots 1 through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge, Project No. 94 -28 Lots 1 through 12 of Block 1 and Lots 1 through 13 of Block 2, in Fairway Estates, by the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 10:00 AM on June 17, 1994, in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council on June 28, 1994, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 24th day of May, 1994. Mayor City Administrator • E \J RESOLUTION NO. 10236 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT LETTING NO. 11 PROJECT NO. 94 -29 WHEREAS, a petition requesting the improvement of Lot 1, Auditors Plat Section 7- 116-29 (County PID #23.230.0015) (McKimm Transit on TH 22 South, South of Crow River)by construction of sanitary sewer, sewer service, watermain, water service and appurtenances, was duly presented to the Council on the 24th day of May, 1994. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Said petition is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The proposed improvement is hereby referred to the Director of Engineering and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. • Adopted by the Council this 24th day of May, 1994. City Administrator • Mayor 9 -r RESOLUTION NO. 10237 0 RESOLUTION RECEIVING REPORT AND ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 11 PROJECT NO. 94 -29 WHEREAS, a certain petition requesting the improvement of Lot 1, Auditors Plat Section 7- 116 -29 (County PID #23.230.0015) (McKimm Transit on TH 22 South, South of Crow River)by the construction of sanitary sewer, sewer service, watermain, water service and appurtenances, was duly presented to the Council on the 24th day of May, 1994; and WHEREAS, said petition was declared to be signed by the required percentage of owners of property affected thereby, in conformity with Minnesota Statutes, Section 429.035. WHEREAS, pursuant to resolution of the Council adopted May 24, 1994, a report has been prepared by the Director of Engineering with reference to the improvement, and this report was received by the Council on May 24, 1994; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA; 1. The Council hereby waives hearing on the proposed improvements in compliance with the filed is petition. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted May 24, 1994. 3. John P. Rodeberg is hereby designated the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 24th day of May, 1994. Mayor City Administrator • . RESOLUTION NO. 10238 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 11 PROJECT NO. 94 -29 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Lot 1, Auditors Plat Section 7 -11629 (County PID N23.230.0015)(McKimm Transit on TH 22 South, South of Crow River) by construction of sanitary sewer, sewer service, watermain, water service and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 10:00 AM on June 17, 1994, in the Council Chambers of the Hutchinson City Center by the City Administrator and /or Director of Engineering, will then be tabulated, and will be considered by the Council on June 21, 1994, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on • the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council is 24th day of May, 1994. City Administrator r 1 LJ Mayor �1 hutchinson 19 community • hospital burns manor nursing home 1095 Highway 15 South • Hutchinson, MN 55350 • 612/234 -5000 May 23, 1994 The Honorable Mayor Marlin Torgerson and City Council Members City Center 11 I Hassan St. S. Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The board of directors of Hutchinson Community Hospital/Bums Manor Nursing Home, as part of their regular meeting on May 17, considered a request for the beginning phase of remodeling/fixturing of the hospital Pharmacy at an approximate cost of $30,000. The following is an excerpt from that evening's meeting minutes and reflects the board's discussion of the subject: "Pharmacy Remodeline. The board reviewed a capital expenditure request for Phase I remodeling/ • refixturing of the hospital pharmacy. Included in this phase is an upgrade of the pharmacy pick area, order entry area, and drug information area. It was noted that the current fixtures are original and were installed in 1970, when the Pharmacy was set up for outpatient services and is not well laid out for inpatient practice. "Graves told the group a few proposals had been under consideration for approximately $100,000 for the entire project; however, only $30,000 is being requested at this point for Phase I remodeling. This expenditure won't complete the project but will enhance operational capability and improve staff morale in the area. There is an anticipated payback of 3.8 years for the $30,000 expenditure. "Following discussion: "Motion was made by Mills, seconded by Erickson, to request authority from the City Council to spend approximately $30,000 to remodel/refrxture the Pharmacy as phase I of Pharmacy remodeling. All were in favor. Motion carried." Thank you for your consideration of this request. Don Erickson will be able to answer any questions you may have regarding the Pharmacy remodeling. Sincerely, 4LITCHINSON COMMUNITY HOSPITAL/ ( B MAN R NURSING HOME r Philip G. Graves President /e,7 ._A, HUTCHINSON COMMUNI'T'Y HOSPITAL/ BURNS MANOR NURSING HOME • PHARMACY REMODELING PHASE I - May 16, 1994 Action Requested: Approve request for a capital expenditure to remodel and update the hospital pharmacy (Phase I). Background: Pharmacy services have changed over time, along with customer needs. Work flow suffers because of lack of space and appropriate shelving. We need a quiet, uninterrupted area to more accurately and efficiently type and fill the daily pick list. More space would allow the centralization of each procedure, instead of doing a little bit here and there. Now, we always have to look for an open counter before doing something or we have to wait for someone else to finish something before we can start a project. This wastes a lot of time. After remodeling, we believe the high stress level for staff will decrease. An area is needed to consult with physicians and to also use the computer information system. Additional space will allow us to decrease inventory by not duplicating stock, decrease ordering and returns to the wholesaler, decrease daily filling time for the hospital department carts and trays, and reduce the daily pick time for patient medication drawers, and credit back for returns. Eliminating most of the existing drawers and doors will save • us many steps. Strategic Consideration: Upgrading the Pharmacy pick area, order entry and drug information areas are included in the first step of Pharmacy remodeling. This step will save time and money and improve morale for much of Pharmacy's daily business. The second phase of the remodeling will set Pharmacy for home health, extended care and some special outpatient services, which is the direction the healthcare business is going. We must keep up with the changing needs of our customers. Other Information: The current fixtures are original and were installed in 1970. At that time, the Pharmacy was set up for outpatient services and is not well laid out for inpatient practice. Times and equipment have changed in 24 years. For example, we have two computers, a laminar flow hood, a horizontal flow hood, and a good library with references and texts that did not exist in 1970. We now handle cancer chemotherapy, immune globulins and many biological products that were not on the market even 10 years ago. This is Phase I of a total project estimated at $100,000. Summary of the Approximate cost: $30,000.00 for Phase I. Financial Impact: Pay -back period: 3.8 years • Budgeted amount: $60,000.00, which includes part of Phase II remodeling. ADMIC:PHCYCEX.DOC May 23, 1994 Gary Plotz ity Administrator ity of Hutchinson Mr. Plotz: This letter is a follow up on our meeting of May 18th regarding expanded recycling services for the City of Hutchinson. While looking at possible options for adding additional materials I have had to considered several factors. How to carry additional material on the existing trucks? Where can the material be marketed? What materials provide the most waste abatement for the city? What are the cost considerations? The suggestions I offer really came to light after completing the recycling report attached to this letter. My focus here is less on expanding targeted materials and more on increasing recycling opportunities for your residents. Please review the report and let me know if the following proposal might serve your city. I will be happy to discuss these options with you and the council at any time. 1) Add office paper to the list of recyclables. This would include typing paper, envelopes (with plastic windows removed), computer paper, note paper, index cards, and other high quality white or light colored paper from mailings. Brightly colored paper, glossy materials, and brown kraft envelopes would not be acceptable in the "pastel ledger' mix. This could begin January 1, 1995. 2) Set up a covered 40 cu. yd. drop box for corrogated cardboard next to your existing recycling drop box at the compost site. We would pull this to market (Waldorf Corporation in St. Waul) when required for a flat fee of $125 per pull. Since this site is used by many people throughout McLeod County, perhaps the county would subsidize the effort. 3) Beginning January 1, 1995, Aagard West will purchase an additional recycling truck and start weekly collections for your residents. To help cover the capital investment, added labor, fuel, maintenance, insurance, etc., I would ask for the following: • Add 27 cents to the rate the city pays for curbside recycling services on January 1, 1995. • Remove the bonding requirement as of October 1994 as previously agreed. • Extend our current trash and recycling contract for 38 months to December 31, 1998. All other terms and conditions of the contract would remain unchanged. COLA increases already built into the contract should cover our increased costs over the years. • Work with us to educate the residents on making wise purchases (glass vs. plastic). With timely approval by the City of Hutchinson, we could move up our start date of expanded recycling to November 1, 1994. If you think it is appropriate, I'll be willing to discuss these proposals with the city council on May 24th. Respectfully, Chris L. Boatwright Aagard West, Inc. CITY OF HUTCHINSON • RECYCLING REPORT Prepared by AAGARD WEST, INC. OVERVIEW Aagard West has provided recycling services in the City of Hutchinson since 1991. These services have included curbside residential collection, multi -unit collection, commerciai businesses, government offices, and the servicing of "recycling drop boxes" now paid for by McLeod County. During this time, monthly records of our activities have been made available to both the City of Hutchinson and to McLeod County as required by ordinance. Because of the tremendous volume and detail of this numerical data it is difficult to track trends, problems, and success' of recycling programs over time. In an effort to really see what has happened in the City of Hutchinson over the last few years. I have converted much of the information from their curbside recycling program to graphs and charts. The following is my explaination and observations of the graphic data, as well as some specific recommendations to improve performance. BAR CHART 1 - Total Yards Collected 1991 to 1994. This chart clearly shows the volumes collected for each of the four targeted materials. 4creases in volume are evident for each year except 1994, which was projected solely on the first Four months of data. This information serves no purpose other than to show how much of each material was placed at the curb. For purposes of waste abatement and landfill cost avoidance, see the tonnage charts 3 through 5. It is my belief that volumes (and tonnage) will not actually decline in 1994 but will end up matching 1993 figures. PIE CHART 2 - 1993 Recycling Volumes. This chart was compiled to more visually show the relationship of volume of each targeted material, using the most recent year's data. Note the large percent of plastic. BAR CHART 3 - Total Tons Collected 1991 to 1994. There is a striking difference when comparing ton to yards collected, especially for plastic. While newspaper and glass offer more weight abatement per yard, cans and plastic offer less. BAR CHART 4 - Landfill Fees Avoided 1991 to 1994. This chart is identical to chart 3 except for the vertical axis which is expressed in dollars saved. A tip fee of $37.66 per ton was used for all years shown. Actual rates for 1991 and 1992 were not available to me for this comparison. It is easy to see where paper and glass recycling provide the most savings of disposal costs. PIE CHART 5 - 1993 Landfill fees Avoided. Again using the most recently completed year, cost savings by material is easily read. Oompare this information to chart 2. Page 1 BAR CHART 6 - Recycling participation. Participation percentages have steadily increased over the past 40 months with the exception of March and April of 1994. It is important to understand how these numbers are calculated. In order for the city to reach 100% participation, every household must put out recycling at every opportunity If a household misses a scheduled collection and puts out double material the next time, they are only counted as 1/2 (or 113 in the months where they have three pickups), even though none of thier material was landfilled. This method of calculation is the accepted practice throughout the state of Minnesota, even though it produces somewhat conservative numbers. In communities with weekly recycling collection, high participation numbers are harder to obtain because there are more missec opportunities throughout the month. LINE GRAPH 7 - Total Number of Recyclers. We know your recycling program is successful just based on our growing workload. In an effort to show you a picture of success I produced this graph showing the total numbers of stops made in your city over the last two years. To my-surprise the graph did not support my assumption. Although the trend was slowly upward, it did not explain the large increases in volume and weight over the same period. If the total number of participants was not increasing that much, I could only assume that the volume of material placed out for collection was. LINE GRAPH 8 - Pounds per Recycler. By dividing each months total tonnage by the total number of recyclers I was able to produce the next graph. It clearly shows the strong upward trend of your residents to put out more material at each opportunity, now averaging 35 lbs. up from 27 lbs. only two years earlier. This is the average weight of each recycling bin, not their monthly total. CHARTS 9 THROUGH 13 • The next five charts show the month by month results for all four recyclables and total tonnage as reported to your City Administrator. I found nothing in these charts to be especially noteworthy but have provided them for your examination. SUMMARY I seethe recycling gains of the last few years now leveling out. In part this may be due to less emphisis and promotion by government and the media. To a larger degree I blame a lack of opportunity for your residents. While weekly collection of recyclables is somewhat "overkill", the every other week service offered in Hutchinson must be discouraging to those really trying to participate. I invision large stockpiles of material in their closets and frustration when bad weather or vacations force them into once a month participation. The perfect schedule would be every 10 days but I'm afraid Julius Ceasar didn't like the idea of a 10 day week in our calander. If weekly recycling is offered you can expect participation percentages to fall at first, even though the total number of recyclers increases. With increased opportunity however, those numbers should rebound within a year. The idea of adding another material(s) to the list of collectables could help increase overall tonnage but the environment and your fiscal bottom line might be better served by promoting glass products over plastic in consumer purchases. The huge volume of plastic in your recycling stream has created a liability of sorts to a commodity that should be neutral in value. The recent threats by recycling centers to charge for accepting Hutchinson's recycling could become a reality this winter. Several neighboring communities have already been forced to quit offering it as a targete• recyclable. Page 2 Another possible action by the city might be to license all parties providing any type of recycling services within your city. Such a license might require quarterly reporting of all materials collected and proof that the material was turned over to a legitimate recycling market (Copies of •narket receipts attached to reports). This provision would remove the independant scavangers from gleaning all the aluminum from your recycling stream while still allowing non - profit organizations to collect it for revenue as long as they met the reporting requirements. If this is done it may also be necessary to amend your ordinances to state that "recyclables become the property of the hauler once they have been placed at the curb for collection ". Without this provision the material may be quickly stolen by crafty individuals in pickup trucks. With an increase of aluminum in your recycling, the liability caused by the plastic would be neutralized. Note - Carver County recently passed such an ordinance but added high license fees, bond and insurance requirements. While thier ordinance instantly stopped scavanging and gave them complete recycling numbers, it also stopped the non - profit organizations and future startup recycling companies from operating within their county. I will be happy to meet with the city at any time to discuss these reports or to negotiate ways to help the city maintain their recycling numbers. We have enjoyed our relationship with the City of Hutchinson and hope it will remain for the long term. Respectfully, Chris L. Boatwright General Manager • Page 3 2250 2200 2150 2100 2050 2000 1950 1900 1850 1800 1750 1700 1650 1600 1550 1500 1450 1400 1350 1300 1250 1200 1150 1100 1050 1000 950 900 850 800 750 700 650 600 550 500 450 400 350 300 250 200 150 100 50 0 Note - 1994 data is projected CITY OF HUTCHINSON Total Yards Collected Newsprint Cans Glass Plastic m 1991 E:] 1992 =! 1993 1994 Aagard West, Inc. • • n \J • F- 6-1 t_ 1�1 U 1993 Recycling Volumes Total Cubic Yards = 5277 Newsprint (31.4 %) Plastic (42.2 %) •�b /i tr. ,t - � Glass (10.1 %) aw K 'W is yw ygF a Cans (16.3 %) Aagard West, Inc. 490 480 470 460 450 440 430 420 410 400 390 380 370 360 350 340 330 320 310 300 290 280 270 260 250 240 230 220 210 200 190 180 170 160 150 140 130 120 110 100 90 80 70 60 50 40 30 20 10 0 Note - 1994 data is projected CITY OF HUTCHINSON Total Tons Collected Newsprint Cans Glass Plastic 0 1991 El 1992 El 1993 1994 Aagard West, Inc. • • • LJ r1 LJ 18500 T 18000 17500 17000 16500-- - 16000-- - -- 15500 15000 14500 14000-- 13500 -- - 13000 12500 12000 11500 - 11000-- - { 10500 - 10000 9500 - j 9000 - 8500 8000 7500 - 7000 6500 - 6000-- 5500 5000 - 4500 - 4000 - 3500 3000-- - 2500 2000 1500 1000 500 0 Note - 1994 data is projected Newsprint Cans 0 1991 O 1993 Glass El 1992 C 1994 Aagard West, Inc. Plastic Note - Disposal Fee calculated at $37.66 per ton 1993 Disposal Fees Avoided Total Savings = $35,209 Plastic (5.1 °h] Cans (10.5 %) +4 Glass (25.8 %) Newsprint (58.6 %) Aagard West, Inc. • • n U 0 0 n U Aagard West, Inc. Hutchinson Recycling Program Aagard West, Inc. • • • `J • n t�J Hutchinson Curbside Recycling Program Aagard West, Inc. Pound per Recycling Participant May 1992 through April 1994 40.0 39.5 39.0 38.5 38.0 • 37.5 37.0\ 36.5-- 36.0-- �. _ !� • 35.5 35.0 II 34.5 t 34.0 33.5-- I � I 33.0-- 32.5 .... I I i I ... . 32.0 31.5 j 31.0-- + 3 !i 30.5 30.0-- {� .... It 29.5 29.0 28.5 ,...; 28.0 ;... _ 27.5 ..... 27.0 26.5 _< 26.0 25.5 25.0 24.5-- .. _ 24.0 23.5 23.0 22.5 22.0 M J J A S O N D J F M A M J J A S O N D J F M A Aagard West, Inc. J F M A M J 0 1991 1993 J A S O N D L� 1992 1994 Aagard West, Inc. 0 • • Cl \J CITY OF HUTCHINSON Newspaper - Total Cubic Yards 180 170 160 _l t I� i J F M A M J J A S O N D 0 1991 1992 O 1993 1994 Aagard West, Inc. y 00 g •o E s: :0 if •0 y Y N ti 1 fF t W I I I0 _l t I� i J F M A M J J A S O N D 0 1991 1992 O 1993 1994 Aagard West, Inc. 55 50 45 40 35 30 25 20 15 10 5 0 i F M A M J J A S O N D m 1991 1992 1993 -_ 1994 Aagard West, Inc. 0 0 • 0 v 0 65 60 55 50 45 40 35 30 25 20 CITY OF HUTCHINSON Glass - Total Cubic Yards 15 I I I_ I i ICI i I i i �I II I' 15 , I I 1 I' ,,, i 5 ?. 0 y 1 J F M A M J J A S 0 N D m 1991 C: 1992 1993 1994 Aagard West, Inc. J F M A M J J A S 0 N D m 1991 C 1992 C 1993 1994 Aagard West, Inc. 0 0 • I! May 24, 1994 AIRNOLD SC MCDOWELL ATTORNEYS AT LAW 101 PARR PLACE HUTCHINSON, MINNESOTA 55350 -2563 j612,' 587 -7575 Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 PAX 19121 567 -4099 RESIDENT ATTORNEY O. BARRY ANDERSON OF COUNSEL WILLIAM W. CAMERON RAYMOND C. LALLIER 5881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 56410 10121646-9000 FAX 10121646 -1783 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 10121 389 -2214 FAX 1012'. 389 -5500 Re: HCVN Lease Our File No. 3188 -87001 • Dear Gary: I am enclosing herewith a standard form commercial lease which calls for monthly payments of $50.00 per month to cover utility expense along with a Promissory Note in the original principal amount of $20,000 based on payments of $361.76 at an interest rate of 6.55 %. I would suggest that since this transaction was previously approved by the City Council, that it would be appropriate to include this item under 10(A) this evening, following which funds could be disbursed, and HCVN could make arrangements to move into the space. Please note the lease does call for a map of the area to be leased. I do not have such a drawing, but I assume John Rodeberg or some similarly placed individual could provide one. Thank you. Very truly yours, G,� Anderson • ncl Im E os Enclosures 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION —CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION C DAVID ARNOLDI • GARY D. M<DOWELL STEVEN A. ANDERSON O. BARRY ANDERSON` STEVEN S. HOGE LAURA E. FRETLAND DAVID A. BRUEGGEMANN PAUL D. DOVE - ^ JOSEPH M. PAIEMENT RICHARD G. McGEE CATHRYN D. REBER GINA M. BRANDT BRETT D. ARNOLD ALSO ADMITL£D 1N TEXAS d O NPW YORY ad150 AD MiTTED 1ti W15CON )'IN May 24, 1994 AIRNOLD SC MCDOWELL ATTORNEYS AT LAW 101 PARR PLACE HUTCHINSON, MINNESOTA 55350 -2563 j612,' 587 -7575 Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 PAX 19121 567 -4099 RESIDENT ATTORNEY O. BARRY ANDERSON OF COUNSEL WILLIAM W. CAMERON RAYMOND C. LALLIER 5881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 56410 10121646-9000 FAX 10121646 -1783 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 10121 389 -2214 FAX 1012'. 389 -5500 Re: HCVN Lease Our File No. 3188 -87001 • Dear Gary: I am enclosing herewith a standard form commercial lease which calls for monthly payments of $50.00 per month to cover utility expense along with a Promissory Note in the original principal amount of $20,000 based on payments of $361.76 at an interest rate of 6.55 %. I would suggest that since this transaction was previously approved by the City Council, that it would be appropriate to include this item under 10(A) this evening, following which funds could be disbursed, and HCVN could make arrangements to move into the space. Please note the lease does call for a map of the area to be leased. I do not have such a drawing, but I assume John Rodeberg or some similarly placed individual could provide one. Thank you. Very truly yours, G,� Anderson • ncl Im E os Enclosures 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION —CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION C 11 13 P7 li: 1U 'b`G1_' Sda 179.} _. ... n� LIU d_tc GGL - - nu�ni. a.+ z "•,. .N /I Form N. 1535 t., a. GENERAL LEASE This is a lease. This Lease is dated May —1 19 .$4— � It's a legal agreement between the Tenant and the Landlcrd to rent the property described below. The word LANDLORD as used in tlds Lease rneans CTTV OF Htr•rrHTNCnN ancitheLandlord'saddressis 111 Hassan Street S.E., Hutchi,�n The word TENANT as used in this Lease means HUTCHINSON COMMU _YI (HCVN), a Minnesota corporation This Lease is a legal contract that can be enforced in court against the Landlord or the Tenant if either one of then: does not comply with this Lease. 1. Description of Property. The Property is located at 1 1 t Ha c ca n .ggtr$ , in the County of McLeod State of Minnesota, on property described as foftws: See attached drawing marked as Exhibit "A" and incorporated as if fully set out herein. 2. Term of Lease. This Lease is for a term of f� me Yearr, beginning on T , 19 s9 4 and continuing until May -1C b! * to the terms of a Promissory Note attached hereto and t -A -Q Rxi bi + 33" and the of a Resolution No. pr e Violations of the provisions of any of the terms of the Lease, Promissory 3.Reht.o h 1 on w h o e not seasonably cured shall constitute grounds o Merit R t of, � legse Dollars a. Amount. The rent or to property isy —mod- ��- Is ) per month b. Payment. The rent payment for each month must be paid before_ at Landlord's address. Landlord does not have to give notice to Tenant to p ay the rent. 4. Quiet Enjoyment. If Tenant pays the rent and complies with all other terms of this Lease, Tenant may use the Property for the term of this Lease. If this Lease is for a residence, Tenant promises that the House or Apartment and the property on which the House or Apartment is located will not be used by the Tenant or others acting under his or her control sell give away, barter, deliver, exchange, or distribute a controlled subsitance in violation of nyil alt state, r federal law. 5. Right of Entry. Landlord and Landlord's agents may enter the property at reasonable hours to repair or inspect the Property and perform any work that Landlord decides is necessary. In addition, the Landlord may show the Property to possible or new Tenants at reasonable hours during the last iXty days of the Lease term. Except in the case of an emergency, Landlord shall give Tenant reasonable notice before entering the Property, 6. Assignment and Subletting. Tenant may not assign this Lease, lease the property to anyone else (sublet), sell this Lease or permit any other person to use the Property without the prior written consent of the Landlord. If Ten does any of these things, Landlord may terminate this Lease. Any assignment or sublease made without Landlo written consent will not be effective. Tenant must get Landlord's permission each time Tenant wants to assign r sublet. Landlord's permission is good only for that specific assignment or sublease. .,HypLi:C )L:DiaIELL 'i. Surrender of Premises. Tenant . =.ha.11 give Landlord possession of the Property when this Lease ends. When nant n,o':es cnt., Tenant shall le a:^ t` c property in as good a condition as it Was when the Lease started, with the +:ception of reasonable wear and tear. y F?. Default. if Tenant does not pay the rent or.other.amounts wb.09 due or if Tenant violates an agreement in this Lease, Landlord may take possession of the Property. If Tenant dais not move out, Landlord tray bring an eviction else Any rent received by Landlord for the action, The Landlord dla ydre rent Property r re renting the Property and second u pay' any amounts Tenant owes shall nder . Used first U p p re�c f this Lease. Tenant shall be :espcns'c`e rece paving ed byt Landlord frometheenew t nant plus chef -opens pa d bytthe Lease and the amount of rent, ii a- Landlord, inciuding court costs and attorneys fees. If Tenant iolaieS s term of th_', Lease and Landlord does not terminate this Lease or evict Terra;t. Landlord may still termin.:_te this Lease and evict Tenant for any other violation of this Lease. If this Lease is for a the residence, Tenant agrees that tat Tenant will not unlawfully allow controlled substances y thee Tenant ornothers acting common area and building in w veh d e House or Apartment is located will not be used by under his or her control to manufacture, sell, give away, barter, deliver, Minn. Stat. Chapter U1 p? Thisaagreeme controlled substance in violation of any local, state, or_ federal law including, Apartment or in the violated t ar a• or I;ualding if an Apartment unless the Tenant knocontrolled or has reascn to knHouse w of the lof the activity. 9. Abandoned Personal Property. When Landlordto also havesbeen abandoned. Property, Landlord may nthen dispose a of the or in Tenant's personal prop on personal property in any manner that the Landlord thinks is proper. Landlord shall not be lieS:e to Tenant for disposing of the personal property. 10. Heirs and Assigns. The terxs of this Lease apply to the Tenant and erson to whom this Lease) s Lease signed. apply to any heirs or legal representatives of Tenant or Landlord and any p TENANT: CITY OF HUTCHINSON INC. STATE OF MINNESOTA COUNTY OF MC FnD da of twtav , 19 _49__ The foregoing instrument was acknowledged before me this _24tt1— y by (Signature of Person Taking Acknowledgomentl (Title or Rank) THIS INSTRUMENT WAS DRAFTED BY: I (` Rarry (Name) ARNOLD & McDOWELL (Address) 101 Park Place Telephone (612) 587 -7575 Attorney I.D. No. 196X J PROMISSORY NOTE $20,000.00 Hutchinson, Mn. May 24, 1994 FOR VALUE RECEIVED, the undersigned, Hutchinson Community Video Network, Inc., a Minnesota corporation, promises to pay to the order of the City of Hutchinson, the principal sum of Twenty Thousand and no /100 Dollars ($20,000.00) with interest thereon at the rate of 6.55% per annum, payable in monthly installments of Three Hundred Sixty one and 76/100 Dollars ($361.76) beginning June 1, 1994 and continuing on the first of each month thereafter until May 1, 1999, at which time the remaining balance of principal interest is due. Payment shall be made at the office of the Finance Director for the City of Hutchinson, 111 Hassan Street S.E. Hutchinson, Minnesota, in lawful money of the United States of America, or at such other place as the holder hereof may designate. In the event of default in the payment of any installment of interest or principal as herein provided, the entire principal sum with accrued interest shall become immediately due and payable without notice at the option of the holder of this Note. The maker hereby waives presentment for payment, demand and notice of nonpayment of this Note, and consents that the holder may extend the time of payment or otherwise modify the terms of payment of any part of the whole of the debt at any time at the request of any person liable on this Note. The maker hereof hereby agrees to pay all costs of collection, including reasonable attorneys fees, in event of default. This obligation is secured by payments due from the Hutchinson to Hutchinson Community Video Network, Inc. further subject to the terms of a Resolution dated issued by the Hutchinson City Council. City of and is The undersigned reserves the right to at any time prepay the indebtedness or any part hereof without penalty, provided however, that a partial prepayment of principal shall be applied on the last maturing installment or installments hereof. Dated: HUTCHINSON COMMUNITY VIDEO NETWORK, INC. u is By: •Its President r AIRNOLD & MCDOWELL ATTORNEYS AT LAW ' WV PARE PL MO" -<:' . HUTCHINSON, MINNESOTA 55350 -2563 (6121587 -7575 FAX 19121 557 -4099 Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. HA88Y ANDERSON May 20, 1994 Re: Hutchinson Airport Acquisition Matter Our File No. 3244 -93069 or COUNSEL NPILLIA 1 W. CAMERON HATMOND C. LALLTEH 6961 CEDAR L►EE NOAD MINNEAPOLIS, MINNESOTA 55019 191-150- -9000 FAX (9161 505 -1796 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55071 16181359 -8814 FAX 16181369 -5506 MAY190 Gk.IVFD ry Dear Gary: I am enclosing herewith sponsor certificates for the following real property acquisitions involved in the airport project: Parcel 8 - Peterson, 8.74 acres (fee) Project 03 -27- 0042 -01 Parcel 7 - Schmidtbauer, 19.80 acres (easement) Project 03 -27- 0042-01 Parcel 6 - Plaisance, 10.70 acres (fee) Project 13 -27- 0042 -01 Parcel 6 - Plaisance, 15.50 acres (easement) Project 013-27 - 0042 -01 Parcel 5c- McCormick, 1.72 acres (easement) Project #3 -27- 0042 -01 Parcel 5b- Renner, .10 acres (fee) Project 13 -27- 0042 -01 Parcel 4 - City of Hutchinson, 81.15 acres (fee) Project #3- 27- 0042 -01 Parcel 3a - Albertson, 5.20 acres (fee) Project 13 -27- 0042 -01 Parcel 3a - Albertson, .34 acres (easement) Project ,03 -27- 0042-01 Parcel 3 - Plath, 4.75 acres (easement) Project f3 -27- 0042 -01 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION — CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION AO �� 1 DAVID B. ARNOLD I GARY D. M DOWELL . STEVEN A. ANDERSON O. BARRY ANDERSON• STEVEN S. HOOE LAURA E. FBETLAND DAVID A. BRU800EMANN PAUL D. DOVE JOSEPH M. PAIEMENTG RICHARD O. MCOEE CATHRYN D. BERES OINA M. BRA.NDT BRETY D. ARNOLD IAISO ADMGTIED IN TEXAS AND NEW TORE IAL50 ADMITTED IN W 9 -EW AIRNOLD & MCDOWELL ATTORNEYS AT LAW ' WV PARE PL MO" -<:' . HUTCHINSON, MINNESOTA 55350 -2563 (6121587 -7575 FAX 19121 557 -4099 Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. HA88Y ANDERSON May 20, 1994 Re: Hutchinson Airport Acquisition Matter Our File No. 3244 -93069 or COUNSEL NPILLIA 1 W. CAMERON HATMOND C. LALLTEH 6961 CEDAR L►EE NOAD MINNEAPOLIS, MINNESOTA 55019 191-150- -9000 FAX (9161 505 -1796 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55071 16181359 -8814 FAX 16181369 -5506 MAY190 Gk.IVFD ry Dear Gary: I am enclosing herewith sponsor certificates for the following real property acquisitions involved in the airport project: Parcel 8 - Peterson, 8.74 acres (fee) Project 03 -27- 0042 -01 Parcel 7 - Schmidtbauer, 19.80 acres (easement) Project 03 -27- 0042-01 Parcel 6 - Plaisance, 10.70 acres (fee) Project 13 -27- 0042 -01 Parcel 6 - Plaisance, 15.50 acres (easement) Project 013-27 - 0042 -01 Parcel 5c- McCormick, 1.72 acres (easement) Project #3 -27- 0042 -01 Parcel 5b- Renner, .10 acres (fee) Project 13 -27- 0042 -01 Parcel 4 - City of Hutchinson, 81.15 acres (fee) Project #3- 27- 0042 -01 Parcel 3a - Albertson, 5.20 acres (fee) Project 13 -27- 0042 -01 Parcel 3a - Albertson, .34 acres (easement) Project ,03 -27- 0042-01 Parcel 3 - Plath, 4.75 acres (easement) Project f3 -27- 0042 -01 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION — CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION AO �� 1 r_ .. T1 Mr. Gary D. Plotz . May 20, 1994 Page 2 Parcel 2 - Rickeman, 11.70 acres (easement) Project #3 -27- 0042-01 Parcel 2 - Rickeman, 11.70 acres Project 13 -27- 0024 -01 Once these certificates have been approved and signed by the Mayor, -they should be forwarded to Dagmar Runyon at the Minnesota Department of Transportation at the following address: Dagmar Runyon Minnesota Department of Transportation Airport Engineering Specialist 222 Plato Boulevard St. Paul, Mn. 55107 -1618 I have not forwarded certificates on the McLeod County Agricultural Association project or the property owned by Ernest and Beverly Svanda as those transactions have not yet been completed.. Thank you for your time and attention to these matters. Best regards. Very truly yours, PGB & McD ELL OJ ry An erson GBA:lm I 0 ARNOLD & MCDOWELL •DAVID B. ARNOLDI ATToa EYS AT LAw GARY D. McDOWELL 101 PARE PLACE STEVEN A-ANDERSOY 0. BARRY dNDERSON • HuTcHINSON, MxN-.%E50TA 55350 -2563 STEVEN S. HOGE (61'2) 587-7575 LAURA E. FRETLAN -D N1i PAX 618' 587 -4088 DAVID A. SRUEOGEMA PALL D. DOVE - RESIDLVT ATTORNEY JOSEPH M. PAIEMENTl O. HARRY ANDERSON RICHARD O. McOFE CATHRYC D. REBER GINA M. BRA_ \DT BBETT D. ARNOLD I ALSO ADMITTED IN TEXAS AND NET+ TORY May 20, 1994 ,ALSO ADMITTED IN I.TSCO \51N Dagmar Runyon Minnesota Department of Transportation Airport Engineering Specialist 222 Plato Boulevard St. Paul, Mn. 55107 -1618 Re: Hutchinson Municipal Airport Project Our File No. 3244 - 93069 Dear Dagmar: OF COUNSEL WILLIAM W. uXXZON RAYMOND C. LALLIER 5881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55418 1619! 545-0000 FAX SM 545 -1793 BOI SOUTH FOURTH STREET P8INCETON, MINNESOTA 66371 1612. 369 -2214 PAX 618: Gee -6506 In connection with the Peterson acquisition, it is my understanding that you have the warrant number of the check and the final title opinion and need only the sponsor certificate and a copy of the deed. I am enclosing a copy of the recorded deed reflecting acquisition of the property by the City of Hutchinson. Since the sponsor certificate appear to call for the Mayor's signature, I have passed" Rem along to the City Council for approval and execution by the Mayor with instructions to Marilyn Swanson, Administrative Secretary for the City of Hutchinson, to forward the same to you following execution at the next regularly scheduled City Council meeting, We have made proposals to both the McLeod County Agricultural Association (Fair Board) and Mr. and Mrs. Svanda that I expect will result in resolution of those two matters resulting in the acquisition of all of the necessary property. As to the fair ground proposal, we are awaiting certification from the State of Minnesota as to the Robinson appraisal amount which was approximately $61,000. I believe the appraisal was being reviewed by State of Minnesota officials and if you could push that process along, I would very much appreciate it (given the fact that it has taken the better part of six weeks for me to respond to your memorandum, I am not in a good position to argue for an equally prompt response on the review of our appraisal ?). 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION /� 1 "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Dagmar Runyon • May 20, 1994 Page 2 As always, thank you for your assistance with this project. Best personal regards. Very truly yours, LD McDOWELL - l G. arry Anderson GBA:lm Pc C Ken Merrill NU> COMM= sacego -s regoh OPEN -HOLD COUNCIL REPORT Tue May 24 1994 14:11:36 Page 1 ------------------------------------------------------ ----------------- - - - - -- 1981 PARKING BDS J & D ENTERPRISES PROJ 93 -23 -OLD CITY HA $51,711.35 $51,711.35 1984 LIB.CONST BENNETT OFFICE SUP. 14" MONITOR, SOFTWARE $725.00 COMPAQ COMPUTER CORP COMPAQ PROLINEA $1,390.00 $2,115.00 AIRPORT RENOVAT. TKDA PROF SERVICES $1,829.41 $1,829.41 CAP.IMPRO.FUND BARR ENGINEERING CO OTTER LAKE PROF SERV $1,473.14 $1,473.14 CENTRAL GARAGE CITY OF HUTCHINSON MAY MEDICAL $432.09 FORTIS BENEFITS MAY LTD $17.05 MN.MUTUAL LIFE MAY LIFE $7.35 PEDERSON SELLS EQUIP PARTS $65.71 PLOWMANS 1994 FORD EXPLORER $20,494.00 STATE TREASURER 4 DECALS $8.00 $21,024.20 CITY HALL CONST. GENERAL OFFICE PRODUCTS CO DRAFTING TABLES $7,731.90 $7,731.90 GENERAL FUND AAGARD WEST MAY OFFICE PAPER $10.00 ALFAX FREIGHT $19.00 ALLEN OFFICE PROD STAMPERS, BINDERS $53.41 ARLT, JOHN SAFETY BOOTS $30.00 ARNDT, BILL SERVICES FOR OPEN HOUS $484.92 BACKEN, BILL REFUND OF TREE APPL $5.00 BARN, MARTIN REFUND OF TREE APPL $5.00 BALDRY, KARL REFUND OF TREE APPL $5.00 BEECROFT, TONY REFUND OF TREE APPL $5.00 BELLKATO COMPANY FIELD BOOKS $95.68 BENNETT OFFICE SUP. SERVICE CONTRACT $182.84 & MENK, INC. GIS BASE MAPPING $12,781.09 •BOLTON BREMIX CONCRETE CO PSI MIX $400.35 CADD /ENGINEERING SUPPLY BOND PAPR $229.10 CAMERA SHOP DEV & PRINT $15.19 CARLSON, ROBERT CUP REFUND $10.}00 OPEN -HOLD COUNCIL REPORT Tue May 24 1994 14:11:36 Page 2 ---------------------------------------------- ------------------------- - - - - -- CASH DRAWER #4 POSTAGE $77.02 CENTURY LABS POOL PAINT $1,120.17 CHAMBER OF COMMERCE MARCH BREAKFAST $5.00 CHRISTENSEN, DOROTHY SR. TOUR REFUND $10.00 CITY OF HUTCHINSON MAY DENTAL $28,695.50 CLAREYS SAFETY EQUIP SEAL REPLACEMENT KIT $77.88 COPY EQUIPMENT INC AMMONIA $21.09 COUNTY TREASURER PARCEL CHANGES $2.45 DAMMAN, RANDY REFUND OF TREE APPL $5.00 DEPT NATURAL RESOURCES DNR TITLE FEES $1,564.00 EARL ANDERSON ASSOC RAILS, CADES $4,145.35 ED DAVIS BUS MACH SERVICE CONTRACT $127.80 FLOOR CARE SUPPLY CLEANERS $17.89 FORTIS BENEFITS MAY LTD $1,247.60 FRITSCH, MARK REFUND OF REC PROGRAM $20.00 GAME TIME PLAYGROUND EQUIMENT $2,477.09 GLENCOE UNIFORMS TROUSERS $85.78 GOLDSCHMIDT, GERALD SAFETY GLASSES $40.00 HAGEN, TAMI BASEBALL REFUND $12.00 HCI CONNECTING POINT VEC 486, MONITOR, ETC $3,764.20 HCVN- CH. #10 3 MONTHS MIDWEST CABLE $15,434.56 HED, MARILYN SECRETARY'S PLANTS $51.06 HENRYS FOODS INC TISSUE, CAN LINERS, ET $72.21 HENSEN, MARK MEETING EXPENSE $15.26 •HOLTZ, DON REFUND OF TREE APPL $5.00 HUTCH COOP CENNEX APRIL FUEL $2,894.59 HUTCH FIRE & SAFETY HYDRO TESTS, INSPECTIO $60.75 HUTCH PLBG & HTG CO REPAIR WALL HYDRANT $1,579.51 HUTCHINSON CELLULAR BATTERY & TAX $508.81 HUTCHINSON TEL CO MAY PHONE $4,467.65 HUTCHINSON UTILITIES GAS & ELEC $4,974.71 INK SPOTS FAC & EQUIP REQUISITIO $459.27 JIM HATCH SALES CO. LUTE RAKE $91.38 KOPESKY, WILLY SOFTBALL REFUND $35.00 MACO 1994 MEMBERSHIP $128.75 MARKA, JAMES MEETING EXPENSE $15.25 MCGARVEY COFFEE INC COFFEE $154.70 MCNURLIN, MINDY SOFTBALL REFUND $80.00 MICROWAREHOUSE MS DOS, WINDOWS, ETC $873.70 MN DEPT OF HEALTH PLAN REVIEW FEES $450.00 MN MUNICIPAL BOARD ANNEXATION FEE- G.MARTI $100.00 MN. PLAYGROUND INC SPRING $80.39 MN.MUTUAL LIFE MAY LIFE $500.43 MN.STATE ARMORY BLDG.COMM TAX PROCEEDS $7,000.00 MODERN FARM KEYED ALIKE LOCK $66.50 MOON, DOLF ADVENTURE CAMP REFUND $17.00 MOTOR VEHICLE 2 BIKE LICENSES $20.00 MPCA PLAN REVIEW FEES $720.00 MR. MOVIES BLACK HILLS $1.40 REC & PARK ASSC DUES $160.00 •NATL NO STATES SUPPLY INC S -HOD $36.75 NORTH STAR TURF INC TURF MIXTURE $66.50 NORTHERN VINEYARD WINERY TOUR CHARGE $23.00 OLSON, TROY REFUND OF TREE APPL $5.00 OPEN -HOLD COUNCIL REPORT Tue May 24 1994 14:11:36 Page 3 4---------------------------------------------------------------------- - - - - -- PERNAR, MICHELLE REFUND OF TREE APPL $5.00 PETERSON, KAY REFUND OF TREE APPL $5.00 PLASTIVIEW COMPACT WALL MOUNT UNI $32.16 PLOTZ, GARY D. MEETING EXPENSE $54.26 POTENTIALS DEVELOPMENT ACTIVITIES DIGEST, VOL $34.90 QUADE ELECTRIC REPLACE COAX $418.28 QUANTUM LABS 10 LATEX GLOVES $68.63 RECREONICS TESTING POOL KIT, RESC $501.81 REDMAN, MARY REFUND OF TREE APPL $5.00 ROSENOW, JACKIE REFUND OF TREE APPL $5.00 SANDBERG, JOHN REFUND OF TREE APPL $5.00 SCHLUETER, LLOYD VALLEYFAIR REFUND $18.00 SCOTT, WESTON SAFETY BOOTS $30.00 SHEPERD, LYNETTE SOFTBALL REFUND $25.00 SHOPKO BATTERIES $33.29 SIOUX VALLEY ASPHALT WINTER MIX $262.04 SPEC MATERIALS INC HOT POUR $6,104.69 STANDARD PRINTING 23X35 $47.86 STARKE, GENE SOFTBALL UMPIRE $30.00 STEPPINGSTONE GALLERY FLAG FRAMING $346.31 SUMMERFIELD, JIM SOFTBALL REFUND $25.00 TEPLY, TODD DJ FEE 3 HOURS $250.00 TRI STAR COMPUTER CORP TRI STAR 486/66 & ACCE $3,137.00 U S POSTMASTER SR. NEWSLETTER POSTAGE $234.00 •UNITED BLDG CENTERS LUMBER $89.46 VIKING OFFICE PRODUCTS LASER LABELS, PAPER $57.79 WAL -MART BINDER $90.95 WEST CENTRAL IND. STAKES, LATH BUNDLES $771.36 WIELAND, BRUCE SOFTBALL UMPIRE $12.00 WM MUELLER & SONS BLACKTOPPING $282.71 WRIGHT, NORMAN SAFETY BOOTS $29.99 XEROX CORP APRIL USAGE 5052 $431.73 ZEE MEDICAL SERV FIRST AID SUPPLIES $133.73 $112,574.48 INSURANCE FUNDS HUTCH PUBLIC SCHOOLS RURAL F. D. HUTCH COOP CENNEX WATER /SEWER FUND AM.WELDING SUPPLIES BRANDON TIRE CO .BREMIX CONCRETE CO CASH DRAWER #4 CITY OF HUTCHINSON CURTIN SCIENTIFIC CO D.P.C.IND.INC 50 PAIRS SHOELACES $81.50 $81.50 APRIL FUEL $110.80 $110.80 ACET $14.86 TIRE REPAIR $21.00 PSI MIX $279.35 PKG FEE $2.00 MAY DENTAL $4,266.71 HANDSOAP, DETERGENT $98.08 SULFUR DIOXIDE $1,270.19 OPEN -HOLD COUNCIL REPORT Tue May 24 1994 14:11:36 Page 4 ----------------------------------------------------------------------- - - - - -- FARM & HOME DIST. CO 5 GAL SHOP VAC $37.26 FEED RITE CONTROLS HYDROFLUOSILICIC $360.67 FORTIS BENEFITS MAY LTD $118.99 GOODALL RUBBER CO HS C/W ABP150 $63.75 GOPHER STATE INC APRIL SERVICE $123.75 HCI CONNECTING POINT TRANSPARENCY FILM $11,703.43 HUTCH COOP CENNEX APRIL FUEL $999.24 HUTCHINSON CELLULAR BATTERY & TAX $101.76 HUTCHINSON TEL CO MAY PHONE $642.74 HUTCHINSON UTILITIES GAS & ELEC $17,424.42 JONES & ATTWOOD INC PINCH VALVE LINER $354.07 MCNELLY GROUP CONSULTING SERVICES $1,065.00 MN VALLEY TESTING LAB COLIFORM SAMPLE $50.00 MN.MUTUAL LIFE MAY LIFE $57.33 MUNITECH INC 3" ROCKWELL WATER METE $864.25 NCL DETERGENT, FILTERS $95.95 NORTHERN WATER WORKS SUPPLY BLUE PVC DISCHARGE $102.30 PAPER SERVICE CO TOWELS, ETC $67.14 RANDY DEVRIES CONFERENCE EXPENSES $141.96 SANIFILL INC TRASH LOADS MARCH 14 -1 $14,318.70 SHOPKO FRAMES $27.64 TECH SALES SAMPLER $4,260.00 TRI CO WATER COND 2 BAGS SALT $9.80 UC LABORATORY SLUDGE ANALYSIS, VECTO $134.00 .UNIVERSITY OF MN SOIL SAMPLES $264.00 VESSCO INC PROBE $314.18 WM MUELLER & SONS BLACKTOPPING $472.46 $60,126.98 $258,778.76 WIRE TRANSFER PAYROLL FUND MN DEPT OF REVENUE EMPLOYEE CONTRIBUTION $5,060.51 NU> COMM= sacego -s regip "HU" "19940512" 1119940525" OPEN -HOLD COUNCIL REPORT Tue May 24 1994 14:14:07 Page 1 ------------------------------------------------------------------------ 1993 IMPRO.CON B WM MUELLER & SONS PROJ 93 -02 ESTIMATE #8 $60,630.35 $60,630.35 LAMPRECHT &, DURWOOD LOAN EST #2 $5,579.00 MUN LIQUOR STORE BAVARIAN HAUS PYMT #3 $2,762.65 $8,341.65 GENERAL FUND ANDIAMO ENTERPRISES 46 TICKETS $634.80 DEPT NATURAL RESOURCES DNR REG FEES $1,576.00 HUTCH CONVENTION & MARCH LODGING TAX $1,753.32 LEAGUE OF MN CITIES GARY D PLOTZ /REG $50.00 TEMPLETON INC EMPLOYER CONTRIB APRIL $329.55 THE MN ORCHESTER ASS 40 TICKETS $864.00 VITTORIO'S ADMISSIONS FOR 46 $126.50 LIQUOR STORE •FRIENDLY BEVERAGE CO JOHNSON BROTHERS LIQUOR CO. QUALITY WINE & SPIRITS CO. SPRENGLER TRUCKING VIKING COCA COLA PAYROLL FUND AETNA VARIABLE LIFE ASS GREAT WEST LIFE INS. CO H.R.L.A.P.R. ICMA RETIREMENT TRUST PERA LIFE INS CO. PERA- D.C.P. PRUDENTIAL PRUDENTIAL MUTUAL FUNDS PUBLIC EMPLOYEES TEMPLETON INC WADELL & REED WITHHOLDING TAX ACCT WATER /SEWER FUND 0 HCVN- CH. #10 LI19940516 LI19940429 LI19940510 april freight MISC DRINK PUR APRIL CO. EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYER EMPLOYEE EMPLOYEE EMPLOYER CONTRIB CONTRIB CONTRIB CONTRIB CONTRIB CONTRIB CONTRIB CONTRIB CONTRIB CONTRI2 CONTRIB CONTRIE 5 -7 5 -7 5 -7 5 -7 5 -7 5 -7 5 -7 5 -7 5 -7 5 -7 5 -7 5 -7 CONSTRUCTION LOAN $5,334.17 $518.70 $15,872.19 $6,373.78 $578.82 $454.75 $23,798.24 $655.00 $100.00 $191.40 $1,909.00 $136.50 $52.02 $140.00 $318.46 $11,924.50 $438.85 $150.00 $25,763.36 $41,779.09 $20,000.00 $20,000.00 $159,883.50 HANDWRITTEN CHECKS TUE MAY 24, 1994 IWIQUOR FUND CHUCKES REF LAB /REP CITY OF HUT PAYROLL 4/29/94 CITY OF HUTCHINSON PAYROLL 5/13/94 CHUCK'S REF LAB /REP CITY OF HUT LOTTERY SALES CITY OF HUT LOTTERY SALES CITY OF HUT LOTTEY SALES DIAMOND CLEAR ICE ICE CUBES ED PHILLIPS MAY LIQ & WINE PUR GRIGGS COOPER MAY LIQ & WINE PUR HAROLD SANDGREN SERVICE CALL HUT UTILITIES APRIL GAS /ELE JOHNSON BROTHERS MAY LIQ & WINE PUR KUBASCH APRIL SERVICE LENNEMAN BEVERAGE MAY BEER PUR LOCHER BROS MAY INV /BEER QUALITY WINE MAY LIQ & WINE PUR SPRENGLER APRIL FREIGHT STANDARD PRIN SUPPLIES TRAVELERS DIR .TRIPLE G ADVERTISEMENT MAY BEER PUR VFW POST 1223 ADVERTISEMENT TOTAL is 35.00 4220.22 4468.33 35.00 227.00 1,461.00 219.00 54.00 10,538.58 13,120.94 54.98 615.14 23,055.84 167.47 5,458.40 11,724.10 1,397.14 578.82 113.74 223.20 11,157.95 52.50 It Y y DAVID B. ARNOLDI •GARY D. MCDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. HOGE LAURA E. FRETLAND DAVID A. BRCEGGEMAS -N PAUL D. DOVE JOSEPH M. PAIEMENTI RICHARD G. McGEE CATHRYN D. REH£R GINA M. BRi DT IRETT D. ARNOLD � AL50 A➢ GTIED .-1 TE XAS A.YD -1 ' YOAH 'ALSO ADMITTED IN vrtscovss ARNOLD & MCDOWELL ATTORNEYS AT LAw 101 PARE PLACE HUTCHLNSON, MIT. ESOTA 55350 -2503 (012 587 -7575 ,_/Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 FAX 0121587-4096 RESIDENT ATTORNEY G. BARRY ANDERSON May 9, 1994 Mr. James Marka Building Official Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 • Re: Annexation Issues Our File No. 3188-93241 Dear Gary and Jim: OF COUNSEL WILLIAM W, CAMERON RAYMOND C. LALLIER 5881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55410 i012'. 545 -9000 FAX 8121545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 1812'389-2214 FAX '012 309 -5505 ,$' ♦ '4/e MAV1994 RECEIVE1 sY� FOR YOUR INFORMATION I am enclosing herewith a memorandum issued by the law firm of Flaherty & Koebele dealing with recent activity in annexation law. Both the memorandum and my correspondence are probably of some assistance to the Council and Planning Commission and I would request that both be provided to them in their next regularly scheduled packets on a "for your information" basis. The statute which forms the basis for the memorandum has not yet been printed, but I will provide you with a copy when I receive it. Although the memo does not specifically address it, it is my understanding that one of the reasons why the legislation was passed was a commitment by municipalities not to push for extensive changes in the annexation law in the near future. I hope this correspondence is helpful to you. Best regards. very truly yours, , 7D & DQW � D ti W • G. Barry Anderson GBA:lm Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNE�ITA STATE BAR ASSOCIATION "CF.RTIFTED AS A REAL PROPERTY LAW cPFFTALIST BY THE Y: C\ "£SOTA STATE BAR ASSOCIATIOS .e +, FLAHERTY & KOEBELE Professional Association M E M O R A N D U M TO: Coalition of Greater Minnesota Cities And Other Interested Persons • FROM: FLAHERTY & KOEBELE, P.A. DATE: April 29, 1994 RE: Recent Activity In Annexation Law This memorandum highlights recent developments in annexation law and is being provided by the Coalition of Greater Minnesota Cities (CGMC). The CGMC is an organization of 62 Minnesota cities organized to advocate for member cities concerns on tax equity, land use, and the environment. This memorandum is being sent to those persons that the CGMC has identified as having an interest in land use and annexation law. 1. Cities Hold Off Tovmship Efforts To Repeal 1992 Amendments. After a lengthy legislative debate, the House and the Senate have passed H.F. 228 as amended. On April 25, 1994 the Governor signed the bill into law as Chapter 511. In introducing H.F. 228, Representative Chuck Brown, along with formidable lobbying help provided by the Minnesota Association of Townships, sought to repeal important gains to • Chapter 414 which the CGMC helped enact in 1992. Specifically, the bill sought to repeal the "60 acre" provision which allows cities to annex abutting land by ordinance and would have reinstated the requirement that an election be held to approve the Municipal Board's order granting annexation of unincorporated land. The CGMC was able to lobby successfully to have the most detrimental provisions sought by the townships deleted from the final bill. Senator John Hottinger (DFL- Mankato) and Representative Kevin Goodno (IR- Moorhead) provided key legislative support for CGMC's position. Because of CGMC's efforts, H.F. 228 as passed allows cities to use the "60 acre" provision, does not require an annexation election and cities may continue to annex abutting property and property within an orderly annexation agreement upon a petition of all the property owners. The bill does, however, contain a number of notable provisions of which city officials, planners, and attorneys should be aware: • Requires in certain instances that cities hold a public hearing and give a 30 day notice to townships and to property owners before the city may annex property by ordinance under Minn. Stat. § 414.033. • Requires that for five years following annexation by ordinance of unincorporated property under the 1992 annexation by ordinance provisions, the city must pay to the township a stepped -down percentage of the property taxes collected by the township in • the year that the city annexes the property. zea v 1Z, —, . c..;, irnt , RnilriinB • St_ Paul, MN 5q 103 • (6121225 -SS40 ♦ Fax (612) 225 -9085 • • Requires that the Minnesota Municipal Board issue a decision within one year from the date of the first hearing (as opposed to the current two year requirement) and that the Board must allow for a hearing within 60 days of receiving a petition for annexation. • Enacts other provisions which go into effect on August 1, 1995 and which will be the subject of 1995 CGMC lobbying efforts. If you have any questions about Chapter 511 please call Diane Koebele at (612) 225 -8840 or if you would like a copy of the bill please call Lynn Schwab at (612) 225 -8840. 2. Citv of La Crescent Wins Annexation Appeal. The Minnesota Court of Appeals has recently unanimously upheld the City of La Crescent's (City) right to annex property by ordinance under the 1992 changes to Chapter 414 (Minn. Stat. § 414.033, subd. 2a). The Township of La Crescent (Township) had challenged the City's right to annex by ordinance property within an orderly annexation area. The Township alleged that the joint orderly annexation agreement was a binding contract and that the 1992 legislation which authorized the annexation unlawfully interfered with that agreement. The CGMC filed an amicus curiae brief in support of the City. The Court's key holdings include: • That the state may enact legislation which modifies joint orderly annexation agreements. • • That the statute which allows for annexation by ordinance of unincorporated property located within an annexation agreement is clear, does not conflict with the rest of Chapter 414, nor does it render orderly annexation agreements useless. The practical effect of the decision is that cities may continue to use the 1992 amendments to Chapter 414. The ruling represents a significant victory for the CGMC and other Minnesota cities. The Township has not yet indicated whether it will try to appeal the decision to the Minnesota Supreme Court. If you would like a copy of the decision, please contact Diane Koebele at (612) 225 -8840. 3. Municipal Board Grants City of Rushford Concurrent Detachment And Annexation. On March 29, 1994 the Minnesota Municipal Board issued an Order detaching approximately 62 acres from the City of Rushford Village (Village) and annexing the property to the abutting City of Rushford (City). The case presented a unique situation because the Village (an incorporated municipality) entirely surrounds the City's corporate limits. In finding that concurrent detachment and annexation was in the best interests of the municipalities, the Board found: • That the City was without developable land within its boundaries and needed to annex the land to expand and attract development. • • That the City could more effectively provide municipal services to the area. • That existing and potential envirortmental problems would be better managed as a result of concurrent detachment and annexation. 2 n • That the Village would not suffer any undue hardship as a result of the concurrent • detachment and annexation and would be relieved of the need to provide sewer and other municipal services to the area. If you would like further information about this case, please call Diane Koebele at (612) 225 -8840. 4. Environmental Quality Board Continues Land Use Study. The Minnesota Environmental Quality Board (EQB) is currently examining the link between growth, land use, and the environment. Last November, as Phase I of its Growth Management Project, the EQB published A Question of Balance: Managing Growth in the Environment. A Question of Balance substantiated the fact that current state and local land use laws are highly fragmented, cause inefficient planning and are highly ineffective at protecting natural resources. As Phase lI of its Project, the EQB is now in the process of developing recommendations to address the problems caused by poor land use planning. The EQB has recently asked interested parties to complete a land use policy questionnaire asking for opinions on topics such as comprehensive planning, coordination of planning efforts between local units of government, and effective enforcement mechanisms. The answers to the questionnaire will be used to develop recommendations for solving the state's land use problems. The Coalition of Greater Minnesota Cities and several member cities submitted responses to the questionnaire. In response to specific questions posed, the CGMC stated: • • That townships should not be allowed to plan for urban or suburban development. • That the state should enact specific statutory requirements which set forth minimum planning standards. • That regional efforts to address land use problems are likely to be ineffective. • That cities should be able to sue to enforce minimum standards. Cities should have control over growth outside its borders. The CGMC believes that the EQB's Growth Management Project presents an important opportunity for cities to steer state land use policy in the right direction and encourages you to contact the EQB so that you too can get involved. For more information about the Project, please call Marilyn Lundberg with the Environmental Quality Board at (612) 296 -2603. The CGMC will continue to provide information on developments in annexation law and other issues affecting land use. If you have any questions or comments about this memorandum or CGMC's annexation program, please call Tim Flaherty or Diane Koebele at (612) 225 -8840. n U 3 MINNESOTA DEPARTMENT OF TRADE ANDECONOM[c DEVELOPMENT FOR YOUR 1NF®RMAILON ••••••••• 500 Metro Square 121 7th Place East Saint Paul, Minnesota 55101 -2146 USA r ° • �JJttja�Ql.�•i \ &\�N6111819,po May 11, 1994 MArf994 CU Honorable Mayor and Members of the City Council oLI:;1JC� City of Hutchinson a, BY �.L- Hutchinson, MN 55350 W �9 RE: Audit Resolution of Findings in 1992 Report '5��2�•�E�,6Z' Dear Members: - The Federal Single Audit Act requires that sub- recipients of federal funds have an annual Single Audit of federal funds. The State Department of Finance has designated the Department of Trade and Economic Development to resolve audit findings which are classified as cross - cutting issues for your city. A cross - cutting finding affects the programs of more than one state agency, and usually relates to internal control and management issues. During the 1992 Single Audit of your city, your auditors reported two findings that would be considered as cross - cutting. At this time, I am interested in the status of your progress in implementing the corrective action to resolve these findings. . I have attached a copy of the findings, with the findings I'm interested in checked. Your response should include specific steps you have taken or will be taking to resolve these findings. If you have not taken action, a time- table for implementing the action should be included. Your response is needed within 30 days of the date of this letter. Please mail your response to me at: Minnesota Department or Trade & Economic Development Attn: Fiscal Services 121 E. 7th Place 500 Metro square Bldg. St. Paul, MN 55101 If you have any questions, please contact me at (612) 297 -1360. Sincerely,-,j Judith Charron, Director Administrative services JC:g7 HUTCH5.114 Attachments 0 An Equal Opportuniro Emplo' er CITY OF HUTCHINSON, MINNESOTA SCHEDULE OF FINDINGS AND QUESTIONED COSTS • FOR THE YEAR ENDED DECEMBER 31, 1992 PRIOR AUDITS FEDERAL PROGRAM COMPLIANCE MATTERS Status of Prior Audit Findings For the Years Ended December 31. 1990 and 1991 Finding - Filing of Reports Various reports required under grant agreements with the State of Minnesota were not filed by the grant agreement deadlines. These grants included federal pass - through money. Status For the reports examined during 1992, the City sent them by the State imposed due date. • STATE OF MINNESOTA COMPLIANCE MATTERS For the Years Ended December 31 1989 1990 and 1991 is Finding No. 2 - Collateral Pledged Ratings Minnesota 118.01, Subd. 1, requires all state or local government obligations assigned as collateral to be rated "A" or better by Moody's Investors Service, Inc. or Standard and Poors Corporation. Status Our audits of the collateral pledged to the City for 1989 through 1992, indicated that some local government obligations assigned as collateral were not rated "A" or better by Moody's Investors Services, Inc. or Standard and Poors Corporation. Current Year Recommendation The City currently receives monthly collateral reports from some of its financial institutions. We recommend that the City request collateral reports from all of the financial institutions it uses. These reports should then be examined and any collateral that is not rated "A" or better or is not rated should be exchanged. -110- • CITY OF HUTCHINSON, MINNESOTA SCHEDULE OF FINDINGS AND RECOMMENDATIONS FOR THE YEAR ENDED DECEMBER 31, 1992 CURRENT AUDIT FEDERAL PROGRAM COMPLIANCE MATTERS There were no current federal compliance matters. STATE OF MINNESOTA COMPLIANCE MATTERS For the Year Ended December 31. 1992 Finding No. 1 - Collateralized Deposits The City's deposits were not sufficiently collateralized at December 31, 1992 at one of the financial institutions. Recommendation The City currently receives monthly collateral reports from some of its financial institutions. We recommend that the City request collateral reports • from all of the financial institutions it uses. These reports should then be examined for adequate collateralization. If collateral is not sufficient, the City should request additional collateral or reduce it's deposits at that financial institution. • -111- 0 Hutchinson May 19, 1994 Utilities Commission Hutchinson, Minnesota Ken Merrill 225mlchiganstreet Finance Director 553,90 Hutchinson City Center 111 Hassan St SE Hutchinson MN 55350 FOR YOUR INFORMARM Re: City of Hutchinson Utility Account #99- 0050 -0 -00 Dear Ken, At the Hutchinson Utilities Commission Meeting of April 25, 1994, and previous discussion held jointly between the Hutchinson Utilities Commission and the City Council, the Hutchinson Utilities Commission has dismissed the interest charges on merchandise account #99- 0050 -0 -00. . After discussion, they agreed to drop all past due charges but would still like to notify City Staff that from this point forward, Hutchinson Utilities Commission will still continue the 18 interest charge to be applied on all unpaid balances. At this point in time, the account has been zeroed, but we still have flagged it for 1% per month charge. If you have any questions, please give me a call. Yours truly, HUTCHINSON UTILITIES COMMISSION Jer y Cornel //� Presid Clarence L. Kadrmas,'P E. Doug Wa General Manager Vice President Theodore Beatty lm Secretary Roger Gilmer Commissioner Mike Carts Commissioner •Clarence Kadrmas, P.E. General Manager Tel. 612/587 -4746 fax 612/587 -4721 McGRAW & WARD, P.A. • <,TTORNEYS AT LAW SUITE 2119 CITIZENS BANK BUILDING RONALD J. MCGRAW P.O. BOX 98 STEVEN L. WARD HUTCHIMSON, MINNESOTA 55350 0 May 23, 1994 �� 4 Arnold & McDowell 101 Park Place Hutchinson, MN 55350 Attention: G. Barry Anderson Dear Barry: FOR YptJ - VjFow oh- TEIHHJNE 612587-390D FAX 612587-9597 ;o` ♦ "mss VAYj,g94 Re: McLeod Fair Association /City of Hutchinson Condemnation and Other Related Matters isBoth the McLeod County Agricultural Association's "Building Committee" and Board of Directors have passed a resolution which states the following: MCAA agrees to accept the basic offer made by the City of Hutchinson thru a letter from Barry Anderson dated May 9,1994. 1) Fair will pay the present activated Century Avenue assessments in accordance with the usual and customary procedures. 2) Fair will pay the state surcharges relating to building permits of approximately $1,500.00. a. City of Hutchinson waives collection of any other building permit fees. 3) City of Hutchinson will pay $62,000.00 for the property interests at issue in the condemnation proceeding. a. Payment will be made immediately even though the City of Hutchinson may not have received funds from Federal or State agencies. • G. Barry Anderson Page Two May 23, 1994 4) The old Sturges assessments shall be set at $50,000.00 and Fair Board will pay over time according to usual and customary procedures of the City. The Fair Board recognizes that its acceptance is not identical to the terms of the offer in your letter, but we needed to take action at regularly scheduled meetings, plus it is time to get this matter resolved. settled. The Fair Board has other business decisions to make but are reluctant to do so until this matter is Please contact me if there are any questions. Yours very truly, R. J. McGraw RJM:gec cc: Gary Plotz John Rodeberg Marlin Torgerson Bill Craig Tim Ulrich • l r ti 5/i9/94 t ASSETS UTILITY PLANT — AT COST LAND & LAND LIGHTS DEPRECIABLE UTILITY PLANT TOTAL UTILITY PLANT HUTCHINSONLI'IIES COMMISSION B CE SHEET APRIL 30, 1994 LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED DEPRECIATION CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION IN PROGRESS TOTAL UTILITY PLANT DEPREC VALUE RESTRICTED FUNDS 6 ACCOUNTS INVESTMENT — GAS RESERVES MEDICAL INSURANCE BOND 6 INTEREST PAYMENT 1993 BOND RESERVE — 1993 CATASTROPHIC FAILURE FUND 'TOTAL RESTRICTED FUNDS A ACCOUNTS CURRENT d ACCRUED ASSETS CASH IN BANK INVESTMENTS 6 SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE INVENTORIES PREPAID INSURANCE FERC FILING DEPOSITS MISC — ACCOUNTS RECEIVABLE TOTAL CURRENT 6 ACCRUED ASSETS DEFERRED CHARGE BOND DISCOUNT 1993 TOTAL DEFERRED CHARGE 'TOTAL ASSETS PAGE 1 • * r is a TOTAL ■ w ■ r 891,734.75 27,966,593.37 28,858,328.12 (15,859,003.45) (15,859,003.45) 21,370,469.96 21,370,469.96 34,369,794.63 1,054,905.55 100,000.00 423,100.00 1,389,320.00 750,000.00 3,717,325.55 3,486,761.322 695,244.02 1,679,457.1.7 643,494.61 49,336.82 30,000.00 74.00 6,584,367.94 200,722.79 200. 1 ._.. 44,872,210.91 • BALANCE S APRIL 30, 04 MUNICIPAL EQUITY 8 LIABILITIES MUNICIPAL EQUITY MUNICIPAL EQUITY UNAPPROPRIATED RETAINED EARNINGS TOTAL MUNICIPAL EQUITY LONG TERM LIABILITIES -NET OF CURRENT MATURITIES 1993 BONDS TOTAL LONG TERM LIABILITIES CONSTR CONTRACTS A ACCTS PAY RETAIN ACCRUED EXPENSES - RETAINAGE TOTAL CONSTRUCTION 8 ACCTS PAY CURRENT 6 ACCRUED LIABILITIES ACCOUNTS PAYABLE INTEREST ACCRUED ACCRUED PAYROLL ACCRUED VACATION PAYABLE ACCRUED MEDICAL FUND CUSTOMER DEPOSITS OTHER CURRENT 6 ACCRUED LIABILITIES TOTAL CURRENT & ACCRUED LIAB w w »» TOTAL w w w w 28,544,485.44 393,106.14 28,937,591.58 14,075,000.00 14,075,000.00 295,627.64 295,627.64 987,776.93 277,951.76 75,390.76 121,418.00 (12,477.03) 81,458.00 32,473.27 1,563,991.69 TOTAL MUNICIPAL EQUITY A LIAB 44,872,210.91 5/19/94 C,7� ASSETS UTILITY PLANT - AT COST LAND 6 LAND RIGHTS DEPRECIABLE UTILITY PLANT TOTAL UTILITY PLANT LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED DEPRECIATION CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION IN PROGRESS TOTAL UTILITY PLANT DEPREC VALUE HUTCHINSON LITIES COMMISSION B *CE SHEET APRIL 30, 1994 RESTRICTED FUNDS A ACCOUNTS INVESTMENT - GAS RESERVES MEDICAL INSURANCE BOND 6 INTEREST PAYMENT 1993 BOND RESERVE - 1993 CATASTROPHIC FAILURE FUND TOTAL RESTRICTED FUNDS & ACCOUNTS CURRENT 6 ACCRUED ASSETS CASH IN BANK INVESTMENTS 6 SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE_ INVENTORIES PREPAID INSURANCE FERC FILING DEPOSIT'S MISC - ACCOUNTS RECEIVABLE TOTAL CURRENT 8 ACCRUED ASSETS DEFERRED CHARGE BOND DISCOUNT 1993 TOTAL DEFERRED CHARGE TOTAL ASSETS PAGE 1 • * r * * TOTAL * * * r 891,734.75 27,966,593.37 28,858,328.12 (15,859,003.45) (15,859,003.45) 21,370,469.96 21,370,469.96 34,369,794.63 1,054,905.55 100,000.00 423,100.00 1,389,320.00 750,000.00 3,717,325.55 3,486,761.32 695,244.02 1,679,457.1.7 643,494.61 49,336.82 30,000.00 74.00 6,584,367.94 200,722.79 200, Ti -... _ 44,872,210.91 NET INCOME 7 22,837.60 393,106.14 218,469.40 174,636.74 785,58' HUIu,IiwL)N U I L I I J.L'i L.UMMiS5 1LIN 1 _ HUTCH. )N, MINNESOTA STATEMENT qWNCOME 6 EXPENSES • Ar 30, 1994 PREVIOUS CURRENT BUDGETED BUDGET ANNUAL YEAR TO DATE YEAR TO DATE YEAR JO DATE DEVIATION BUDGET INCOME STATEMENT OPERATING REVENUE SALES - EL.ECTRIC: ENERGY 3,165,503.09 3,386,148.31 3,230,055.00 156,093.31 10,233,500 SALES FOR RESALE 210.00 510.00 540.00 (30.00) 2,000. NET INCOME FROM OTI4ER SOURCES 26,082.00 15,344.26 20,800.00 (5,455.74) 53,000 SECURITY LIGHTS 4,146.00 3,674.00 4,900.00 (1,226.00) 14,000 -. POLE RENTAL .00 .00 .00 .00 4,000. SALES -- GAS 2, 353, 844.20 2,456,273.65 2,501,900.00 (45,626.35) 5,950,000 - TOTAL OPERATING REVENUE 5,549,785.29 5,861,950.22 5,758,195.00 103,755.22 16,256,500, OPERATING EXPENSES PRODUCTION OPERATION 235,875.91 264,986.14 280,045.00 15,058.86 585,700 PRODUCTION MAINTENANCE 231,991.51 47,709.35 50,650.00 2,940.65 206,000 PURCHASED POWER 1,718,908.43 1,795,601.60 1,350,750.00 (444,851.60) 2,778,000 - TRANSMISSION OPERATION 32.58 .00 .00 .00 3,400- TRANSMISSION MAINTENANCE 20,053.80 13,575.16 10,840.00 (2,735.16) 126,500- ELECTRIC DISTRIBUTION OPERATION 68,789.45 60,500.36 65,072.00 4,571.64 196,300 - ELECTRIC DISTRIBUTION MAINTENANCE 46,738.42 63,093.99 44,145.00 (18,948.99) 110,300 - MFG GAS. PRODUCTION OPERATION 739.72 884.24 630.00 (254.24) 2,500 - MFG GAS PRODUCTION MAINTENANCE 2,597.61 1,041..39 670.00 (371.39) 2,000- PURCHASED GAS EXPENSE 1,976,161.57 2,024,459.27 2,544,850.00 520,390.73 7,332,500 GAS DISTRIBUTION OPERATION 70,120.38 66,395.25 56,845.40 (9,549.85) 186,320 GAS DISTRIBUTION MAINTENANCE 20,765.72 14,173.11 i8,016.00 3,842.89 43,900 CUSTOMER EXPENSES 47,096.38 44,526.50 47,960.00 3,433.50 143.500 CUSTOMER SERVICES 9,638.52 11,599.88 10,075.00 (1,524.88) 32,500 ADMINISTRATIVE L. GENERAL EXPENSES 409,342.04 411,228.63 443,763.70 32,535.07 1,332,045 DEPRECIATION 262,668.00 483,333.32 478,500.00 (4,833.32) 1,640,000- TOTAL OPERATING EXPENSES 5,121,520.04 5,303,1.08.i9 5,402,812.10 99,703.91 15,021,465. OPERATING INCOME 428,265 25 558,842.03 355,382.90 203,459.13 1,235,035 OTHER INCOME' OTHER -- NET 7,439.49 21,041.39 1,370.00 19,671.39 77,000- INTEREST INCOME 153,976.56 53,862.93 60,000.00 (6,137.07) 240,000- MISC INCOME 12,706.77 2,947.13 23,180.00 (20,232.87) 30,500 MISC INCOME - GAS 160,373.66 142,475.90 162,400.00 (19,924.10) 560,000- TOTAL OTHER INCOME 334,496.48 220,327.35 246,950.00 (26,622.65) 907,500 OTHER EXPENSES MISC EXPENSES 9,924.13 1,743.24 2,920.00 1,176.76 41,006 INTEREST EXPENSE 30,000.00 221,820.00 218,443.50 (3,376.50) 665,950 TOTAL OTHER EXPENSES 39,9:4.13 223,563.24 221,363.50 (2,199.74) 706,950 CONTRIBUTION TO CITY .00 162,500.00 162,500.00 .00 650,000 TOTAL CONTRIBUTION TO CITY .00 162,00.00 162,500.00 .00 650,000 - NON- OPERATING INCOME 294,572.35 (165,735.89) (136,913.50) (28,522.39) (449,450.( NET INCOME 7 22,837.60 393,106.14 218,469.40 174,636.74 785,58' �J HUTCHINSON FIRE DEPARTMENT MINUTES REGULAR MEETING Monday, April 4, 1994 The meeting opened at 8:00 P.M. The minutes were read and approved. The bills and runs were read as follows: BILLS CITY AND RURAL ACCOUNT Bennett Office 66.14 Ed Homan 10.75 Sorenson Farm 42.60 Dan Steele 4.00 F. T. C. 50.00 Jeff Dobratz 2.25 Two way Comm 105.97 Tom Glaeser 3.00 Two way Comm 26.03 Compress Air 11,318.82 Traveler's Lodge 63.06 Compress Air 64.97 Coast to Coast 8.05 Popp Elec 59.67 Coast to Coast 20.27 Popp Elec 78.00 Brandon Tire Coast to Coast 10.00 1.81 Popp Elec Shopko 101.35 11.12 Coast to Coast 4.68 K Mart 46.76 Heiman Fire Equip 69.34 Plbg & Htg Doc 55.91 SW Tech College 600.00 IDS #423 21.20 Floor Care Supply 17.07 MCMT 21.85 H.T.C. 10.00 Glencoe F.D. 12.45 hutch Iron and Metal 5.33 Heiman Equip 110.39 Shopko 12.73 Heiman Equip 100.22 Brad Emans 23.75 Coast to Coast 10.35 Randy Redman 4.00 Coast to Coast 9.56 Steve Schramm 14.50 Coast to Coast 9.96 Jim Brodd 12.00 Coast to Coast 1.59 John Reynolds 9.75 Coast to Coast 9.57 Bruce Precht 19.25 Total 13,260.52 GENERAL ACCOUNT Rexall Drug 5.33 Standard Printing 692.25 Cashwise 14.70 Curtis Rand Indust. 183.26 Citgo Quik Mart 5.00 TOTAL Uniforms Unlimited 32.50 $6,298.00 1994 MN State FF Conf 115.00 Otteson Photography 1,075.00 State Fire Ed. Conf 62.50 Tom Glaeser 12.46 Postage by phone 1,100.00 City of Hutchinson 3,000.00 HUTCHINSON FIRE DEPARTMENT MINUTES 4/4/94 PAGE 2 RUNS 3/2 Country Kitchen 3/7 Medical 3/10 3M 3/10 3M 3/11 Library Square 3/15 Medical 3/16 Utility Pole Fire 3/17 Medical 3/20 Economy Inn 3/21 Medical 3/23 10 -52 3/25 Cemetery 3/25 Goebel Fixture 3/27 Carlson 3/28 Integrated Ingredients 3/30 Plowmans, 3/31 Jones 3/31 Sutton 3/7 Drill /Meeting 3/14 Drill 3/21 Accident Reconstruction 3/23 Compressor Installation 3/28 Compressor Training 3/29 Hose Pickup A motion was made and seconded to approve the bills and runs as read. Tom G. reported on dance April 23. Jeff D. reported SCBA's are not being returned correctly. Please review procedures. Steve reported on new gear sign up sheet in control room. Sign up if you need anything. Special thanks to Gary Forcier for donating a VCR to the department. Brad E. reported no fire fighting equipment is to leave the station. Wash bay is only for washing Skywarn class is April 20 at Stewart. Meeting adjourned 9:15 P.M. Respectfully submitted by, Bob Schantzen Secretary r1 • • • HUTCHINSON FIRE DEPARTMENT MINUTES OFFICER'S MEETING Monday, April 11, 1994 The meeting opened at 9:00 p.m. Anyone interested in taking Jeff D please contact Jeff or John R. The meeting adjourned at 10:30 p.m. Respectfully submitted by, Bob Schantzen Secretary position with rescue squad ` PIONEERLAND LIBRARY SYSTEM BOARD MEETING Thursday, April 21, 1944. eting called to order at 7:34 by Judi Bohm in absence of Chair Alsop Introduction of new board members: Richard Lane, Big Stone County, Margaret Schneider, Bird Island, Carolyn Bargman, Hector. Morris Benson introduce the new member from Lac Out Parle County, Harold S. "Hal Nelson. 2. Motion to approve minutes of Feb. 24 meeting 1994 meeting ,Chrisiansen/ Canfield Motion carried. 3. Committee reports a. Finance Committee (Ulrich) 1. The 1993 Audit was presented and members will peruse it prior to next meeting. 2. The January 1994 balance sheets were presented. Motion to accept, Ulrich /L. Johnson. Motion carried 3. Pioneerland Library System has been successful in solving some of is short term financial problems. Future service and funding needs have been identified and will be addressed by committees, trustees and staff. Four major system needs include: a. on -line integrated public access catalog, circulation reserve and acquisition system. b . future ongoing automation operational costs and c. single location facility to house region -wide services and d. additional system staff which may include and automation specialist, reference librarian and children service librarian and a general consultant. Plans for future automaton funding models are being designed with the possibility of a eight year period of lease/purchase program. Other areas of concern are under study by this committee. b. Personnel Committee. (Benson) 1. Sometime in the foreseeable future there will be the need for PLS to have the services of an attorney for review of Policy Agreement, Policy Amendments, and other legal documents and problems which may arise. Motion by Parks /Dahl to retain an attorney as needed by the Director, costs not to exceed $75.00 hourly. Motion carried. • 2. The committee presented a history of pay schedule changes in the last five years. Motion Benson /Schoener for a 4% raise applied to each interval with no interval increase. Motion carried. C. Policy Committee (Brunner) met March 2, and drafted an amendment to the 1993 revised agreement Motion Brunner/rebben to amend the Policy by adding the foliowing'Short term borrowing may only be for current year's budgeted items and repayment must be paid out of current year's revenues ". Motion carried. Amendment will be reviewed by legal counsel prior to request for approval. d. System study Committee (Hauer) met March17- reviewed evaluations local library board workshops and PLS workshop. Discussed local library and PLS strategic planning process and a revised timetable. Jean Clark presented information received on alternative methods of delivery and summarized statistics on inter- library loan, reference, and processing activities. Surveys are being conducted on various methods of delivery. e. Automation Committee (Brunner) reported that CD Rom system is up and running. Focus of future meetings will pertain to fax machines, IntemiK and future automation expansion. f. System FaciRies Committee (Dahl) reported that they have sent out a RFI with a May 1st deadline. Several replies have been received and they are waiting for more replies. Recommendation is for 4500 to 5000 square feet of space needed for the combination of Administration offices and service center. 4. Old business 5. New Business a. Assistant Director's ReporDby Kathy Matson - report of Legislative update - Legislative Day was March 10, The following bills affecting libraries are being considered. Accessibility Grants, Higher Education Facilities big, Motor Vehicle Tax Exemption, Access to State and Local Government Information, Children and Young People Grants, Information Resource Grants ( le. Internet), and Librarians of Color. b. Yellow Medicine County Spring Shaw was sponsored by Emergency Task Force and included displays from several agencies serving the county. The Library exhibit included CD ROM catalog, books, videotapes, audiotapes, drawing for free books and handouts about library service in Yellow Medicine County. itDirector's report - John Houlihan' s report included the CD Rom catalog installation and strategic planning process regarding community trends in population, economy, political climate, technology, society, and education. Libraries will then develop budgeting for proposed changes impacted by those trends. The System staff will use input on trends and needs to design the strategic plan and the 1995 budget. 9. Adjournment- Arne/Hoff 8:43 PLS Board meeting will be May 19th in Montevideo. O. Brunner, Sec'y N PIONEERLAND LIBRARY SYSTEM Hq.: 410 SW Fdth Street Willmar, MN 56201,3298 John M. Houlahan, Director Phone No. 612035,3162 Fax. No. 61 Date: May 10, 1994 To: County Commissioners, City Council members, and city and county officials Enclosed are monthly financial statements for first quarter of 1994, for public libraries in your city or county. You will now be receiving this report monthly. One copy will be sent to your county coordinator or city administrator for distribution to each commissioner or council member. If you have any questions, contact the PLS Administrative Office in Willmar (235- 6106). u a -fY�Tf .a a Se V� 0 FUNDS REVENUES PIONEERLAND LIBRARY SYSTEM STATEMENT OF REVENUES AND EXPENDITURES DESCRIPTION MAY 1994 RESERVES CITY OPERATING COUNTY OPERATING STATE OPERATING FEDERAL OPERATING CAPITAL GIFTS INTEREST CHARGES, FINES COPY MACHINE EQUIPMENT RENTALS FAX MACHINE BOOK SALES EXTENSION OTHER TOTAL REVENUES EXPENDITURES SALARIES AND WAGES HEALTH INSURANCE •HEALTH INSUR - DEDUCT SS /PERA /MEDICARE BOOKS PERIODICALS VIDEO TAPES BINDINGS OCLC AND OTHER CHARGES COM VENDOR CHARGES VEHICLE OPERATIONS VEHICLE INSURANCE TELEPHONE AND LINE CHARGES POSTAGE AND SHIPPING NEW EQUIPMENT MAINTENANCE AND CONTRACTS SUPPLIES AND PRINTING PROMOTIONAL AND PUBLICITY MILEAGE & MEETINGS -STAFF MILEAGE & MEETINGS - TRUSTEES PROF. MEMERSHIPS WORK COMP /PROP /LIAB INSUR. ADS AND LEGAL NOTICES AUDITING BOOKKEEPING CONTINUING EDUCATION EXTENSION CONTRACTS STATE SALES TAX AL EXPENDITURES TOTAL FUNDS Funds left over from the previous year City funding County funding State funding (PLS) Federal Funding (PLS) City /County Capital funding Donations /Gifts Interest from designated funds (PLS) Monies collected for charges and fines Monies collected from public use Monies collected from equipment rental Monies collected from public use Monies collected from the sale of books Monies for service contracts (PLS) Reimbursements, etc. Salary and wage expense Health insurance benefit Additional deductible provided by PLS Employers portion of SS /PERA /MEDICARE Books purchased Magazine subscriptions Video tapes purchased Rebinding book covers Cataloging books, producing the catalog (PLS) Cataloging books, producing the catalog (PLS) Van rental, maintenance, fuel, repairs (PLS) Van insurance (PLS) Long distance, service, equipment (PLS) Postage and freight charges Capital expenditures (computer, fax, copiers) Maintenance contracts on library equip. Library supplies Summer reading and other promotions Mileage and expenses (PLS) Mileage and expenses (PLS) Memberships in library associations (PLS) Workers comp, property, liability Newspaper ads, etc. Auditing Fees Data processing Workshops and honorarium (PLS) Service contracts (PLS) Sales Tax collected from library sales Total funds available ** *(PLS) = Pioneerland Library System only * ** s 6 COUNTY PIONEFKLANU ARY SYSTcM COUNTY 34 / 5/06/94 QL °JO COUNTY INTEGRATED 44NCIAL SY'STcM - IFIRO PAGE 74 11806:09 021 CITY STATEMENT OF REVENUES AND EXPENDITURES AS OF 3/31/94 EUDS 5/06/94 10 :53:41 CURRENT I YEAR X OF X OF -DESCRI!'TTnN NONTH M-DATF .. _BUDGET BOGL_fFAR_ '-- REVENUES - ---- -- - --.. _. -_ RESERVE .UO tt .00 st 129913.00CR tt 0 25 S1IY_0_PFRAILNG ..- l.Zr189.A0LR._! _6Ht756.00CIL.s!- COUNTY OPERATING .00 •w 99883.50CR +k 399534.000R s+ ..25.�.2i__ 25 25 STATE OPERATING .00 ►* .00 er - - - -" FEDERAL_ OPERATING - - -- -.GO__ •*______-- -- ".00.._*!- CAPITAL 2.000R tw __._,----�__.._-_ .00 ►s 60.000R -- tr 0 _ -- 25 GIFTS 41d.000R ++ 526.00CR +s 390.0008 rs 135 25 -.- .- IN.TEREST -- -�QO_- _ CHARGES, FINES 11.21CR ++ 70.7UCR *t COPY MACHINE .00 ++ 900 N .._ _.-_-_EJUIPYENT_RcNLALS -_ DO _. # r.__ DO- FAX MACHINE 000 s* .00 s• BOOK SALES .00 ►• .00 tt 600.000R ►s 0 25 - _.0.4 -_ f!i.--- _..00- _!t_. -____� _ OTHER .00 ++ 467.36CR q _ TOTAL REVENUES 431.21CR sss 289136.56CR sss 1229253.0008 tst 23 25 EXPENDITURES--- SALARIES AND WAGES .5.568.06 ►+ 169876.82 ►t 71.980.00 +s 23 25 HEALTH INSURANCE 389.08 +w 553.12 it 984.00 s* 56 25 HFAl TH INSNRANLF - nFnnrTTRI F :. SS /PERA /MEDICARE _�OOw* 120.00_k* _3.20.L0 - *k_ -_ "100-- 25..__ 9JOKS 561.13 ♦+ 1.772.09 tt 7.438.00 +k 24 25 " 19222.02 +s 39586.27 es 20.000900 +► 19 25 __._._P�RIODICAIS - 12.5.46__. !+.._. ..___. 29244.41- ►t__,.._.39000 .00.__..4+._______75_ 25. VIDEO TAPES ,gip ►+ -.. BINDINGS .00 er 900 ♦9 100.00 ss p 25 3CLC_AND�SHE.R__CNARrFC CUM VENDOR CHARGES .00 +r .00 VEHICLE OPERATION .00 tw ,00 ►► TELEPHONE AND LINE CHARGES .UO a+ .pp is POSTAGE A40 SHIPPING .00 t+ 201.00 ss 900.00 ■+ 22 25 ...._ __. AEW_Er1UIP_N.ENT ---.._. DO tt___-- _- ----- .p0__s.t___ ---. 69000900.. _ MAINTENANCE AND CONTRACTS .00 ♦w .00 r+ _+s----D---25-'-- - SUPPLIES AND PRINTING 14.87 e♦ 138.76 +• 500.00 ++ 28 25 oROM0TI3NAL1N0- PLBL.I CI TV .13.50- ..__t *35.00.__.3!- ._39.-- _ MILEAGE AND MEETINGS - STAFF .DO w+ .00 +r _25_ -_ - MILEAGE AND MEETINGS - TRUSTEES 600 ++ .00 sr PROF._MFMaERSHTPS __ 00 -__ ►t ___.______.00 -` WORK COMP /PROPERTY /LIABILITY INSURANCE ".. .00 •+ -_tl _____.___- 19100.98 s♦ .__. 1.694.00 -__ st b5 _._ - 25 ADS AND LEGAL NOTICES .00 +t .00 t+ AUDITING__ -_ --- . UO__._ 9 r____.__ ._. 00-- q - - -_- _._.63.00 -.++- BOOKKEEPING 9.09 is 27.27 tt 113.00 s► 24 25 - CONTINUING EDUCATION .00 w► .00 q --STATE ION._CONT.RACTS - SALES TAX .00 w+ .00 ►s 39.00 st 0 25 TOTAL EXPENDITURES 79427.21 t +* 269834.72 + *s 1139166.00 ss* 24 25 _._7aTAL- FUNDS- - - - -- 7496.00- t *tk_ -- 19301. 84CR- .k *t *.____9908T.000A- sslt -- 14-- 25.__ -._. b C3JNTY IPLEJO PISNLCKLAN6' ARY SYSTEM COUNTY 34 x/25/74 CJU$TV INrt ' ATFC FTfv A.+CIAL 5Y�7tM IFS 70 PA9E� ?s 14:4 ?:13 021 CITY STATEMENT OF REVENUES AND EXPENDITURES AS OF 2/28/94 EJO: 4/2o/94 14:03:28 4U C4INSON e CURRENT YEAR ; OF ; OF DESCRIPTION MONTH TO -DATE BUDGET BDGT YEAR cUVCS REVENUES RtscRVE' .00 ++ .00 ►t 12,913.000R is 0 17 CITY OPE?ATING .00 se 17,13a.000R *+ 68,756.000R et 25 17 ZJUITV JP�-AT1%, .DO •+ 9.883.SOCR ++ 39,534.0008 is 25 17 STATE 90£KATING .OD ++ .00 r• ;:cOE =AL I1 ERATING .JO +i .00 ai C4PITAL 2.00 a+ 2.00 •+ 60.000R s 3- 17 GIFTS 15.000K ►a 108.000R rs 39G.000R tt 28 17 INTER ?ST .00 ra .00 ►+ CHAASZS, FIVES 14.74'7 +• 59.49CR t+ .. .,....___. CJPY .MAC4IN= .JO +• .00 ►r E.UIPMENT RENTALS .UD tr .OG a+ FAX MACHINE .00 ++ .00 N -- ?JOK SALES .00 +► .00 ++ 603.000R is 0 17 EATENSIJN .00 •s .00 +s JT40 57.36CP ++ 4b7.3aCR TOTAL REVENUES 498.10CR ta♦ 27,705.35CR ►tt 122,253.000R •ts '23 17 EXPENDITURES SALARIES AV0 WAGES 5,566.U6 +• 119309.7b ra 710980.00 ts. 16 17 HEALTH INSJRANCE 82.02 +• lb4.04 ►r .984.00 q 11 17 HEALTH INSURANCE - DEJUCTIP.LE .00 is ?20.00 ►+ 320.00 t► 100 17 SS /PERA /MEDICARE 531.13 +• 1,190.96 sa -- 7,436.00 q. 16 17 30 71KS 012.05 •+ 2004.25 ++ 20.000.00 +• 12 17 PERIODICALS 1,976.35 +r 2,115.45 ss 3,000.00_ r71 17 VID_O TAPES .00 rt .00 u RINJINGS .UO is .00 ss 100.00 is 0 17 OCLC AND OTHER CHARGES .JO st .00 tt CJM VENDOR CHARGES .J0 sr .00 VEHICLE OPEnATION .00 rt .00 r► V_4iCLE INSURANCE .00 s+ .00 rt TELEPHONE AND LINE CHARGES .JO se .00 rs PUSTASE AND SHIPPING 67.00 +♦ 201.00 rt 900.00 +t 22 17 NEW EQUIPMENT .00 •+ .00 tt 6,000.00 tt 0 17 MAIN% NANCE AND CONTRACTS .UO ♦s .00 ♦* EUPPLIE_S AND PRINTING 23.46 +► 123.89 t, 600.00 tr 25 IT PROM3TIJVAL AND PUBLICITY .UO ++ .00 ++ 35.00 s• 0 17 MILEAGE ANJ MEETINGS -. STAFF .00 +► .00 _ a► VILEA;E AND MEETINGS - TRUSTEES .JO ►+ .00 is PROF. McM5FASHIPS .JO is .OU ++ W3RK COMP /PROPERTY /LIABILITY INSURANCE 23.32 ss 1,100.96 - 1,694.00 ►a -- 65 17 ADS AND LEGAL NJTICES .00 r• .00 •+ AUDITING .00 •r .00 ++ 63.0D ►s 0 17 SCOKKEEPING 9.09 q 18.16 _ p 113.00 _ ►* - 16 17 CONTINUING EDUCATION. .UO +• .00 •s EXTENSION CONTRACTS .00 is .00 •• ,TAT£ SALES TAX .00 as .00 ►s _ 39.00 _ 0 17 TOTAL EXPENDITURES 9,025.48 +ti 18,907.51 s+♦ 113 +166.00 tst 17 17 TOTAL FUNDS 89527.38 rtrt 6,797.84CR p►t 9,087.000R ssss 97 17 76 COUNTY *4/12/94 LE00 CVUNTY r1u217242 021 CITY HUTC414SON_______ DESCRIPTION_., PIONEERL*40 4ARY SYSTEM COUNTY 34 INTEGRATED ANCIAL. SYSTEM STATEMENT OF ME.V UES ANU EXPENDITURES AS OF 1/31/94 CURRENT YEAR MONTH_ _.. .- TO-OATS,.. FJNDS _ REVENUES _ RESERVE CITY OPERATING _. COUNTY OPERATING CAPITAL GIFTS INTEREST CHARGES, FINES C9 P Y_ MAC_H1 NE - - -. _ -- - - - -- - - - -- --- -- S2UIPMENT RENTALS FAX MACHINE ___.._ ----- BOOK, SALES.____ ---- . EXTENSION OTHER TOTAL REVENUES..___ EXPENDITURES SALARIES AND WAGES HEALTH INSURANCE_.__._._ HEALTH INSURANCE - DEDUCTIBLE SS /PERA /MEDICARE _ - -� -- PERIODICALS VIDEO TAPES BINDINGS- -_-- -.- __..--- --- --- -____. 3CLC AND OTHER CHARGES COM VENDOR CHARGES - --- - - - - - - -V E 4I C L E_ OP E RA T ION-,--_ _ - ------- VEHICLE INSURANCE TELEPHONE AND LINE CHARGES _-POSTAGE - AND. SHIPPING- _ NEW EQUIPMENT MAINTENANCE AND CONTRACTS PROMOTIONAL AND PUBLICITY MILEAGE AND MEETINGS - STAFF -_ MILEAGE AV0_MEETINGS_- _ TRUSTEES _. PROF. MEMBERSHIPS WORK COMP /PROPERTY /LIABILITY INSURANCE _ AUDITING BUDKKEEPIV7 :ONTI:NU14G EDUCATION__ EXTENSION CONTRACTS _ STATE SALES TAX ____TOTAL EXPENDITURES____ -. TOTAL FUNDS t� .00 p 179189.00CR r* 99883.5OCR *t .JO ** 90.000R as .00 ** 44.75CR +a .00 *a .00 a* .00 tr .UO ra .00 i• 279207.25CR qr. .00 •t 179189.000R a* .- 99883 *50CR ** .00 ++ 90,000R •+ .00 *s 44*TSCR as .00 +* .00 ** ,00 is *00 +* .00 :s 100 PAGE 24 *OD$ 4/12/94 17208359 X OF 9 OF BUDGET BOLT YEAR 12,913 *OOCR *+ 0 8 68975b.000R *+ 25 B 399534.0008 •• 25 8 60.000R r+ 0 8 390.0008 •s 23 8 600.000R *a 0 8 __ 27920792SCR * **- 1229253*000R *** 22 8 5,740.70 ** 59740.70 ** 711980.00 *s 8 8 82.02 ** 82.02 ** 984.00 +a 8 8 320.UO ** 320.00 s* 320.00 *s 100 8 609.83 •r 609.83 *0 79438.00 ** 8 8 19672.20__. rs .. 1,672.20_ -. * + 20,000.00__. *• 8 8 136.oO ** 136.60 •a 39000.00 *• S 8 .JO •• .00 *t _ .00 i• _ 000 *+ 100.00 *a 0 B .UO •s 000 a* .UO •• .00 *r .UO •* 000 ** .00 t• .00 a• 134.00_. ** ._ 13400. *• 900000 t• 15 8 .00 ra 000 ** 69000000 s* 0 8 *00 r* ,00 ** .100.43. *• 100.43__._.as,,.._,.... 500000 •s 20 8 w 0 rs .00 •* 35.00 *r 0 8 .00 q .00 +a .00 rr 000 *a .00 rr 000 ++ 1#077.16 ri 1,077.16 ■• 19694.00 +s 64 8 __. -- -- - - - --- .OQ__ +r-- -- - ---- -- -_ .00- -- - .00 ♦* .00 sa 63.00 *t 0 8 .9.09 sr 9.09 *• .113.00 •* 8 8 .00 it _.._ .00 .00 s* .00 *s .00 si .00 ss 39.00 r* 0 8 99882,03. + *s.._.. 99882 *03___sss _. 1139166.00 ts* 9 8 17,325.22CR •as• 17932S.22CR *r*+ 9,087.000R s *** 191 8