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cp06-28-1994 cAh qw SUNDAY MONDAY TUESDAY -26- -27- -28- Noon - Safety Council Meeting 5:30 P.M. - Workshop for City at Heritage Center Council at City Center NUTCN/NSON 7:30 P.M. - Airport Commission 7:30 P.M. - Regular City Clry Meeting at Airport Council Meeting in CALENDAR Lobby Council Chambers of City Center Week of June 26 to July 2 1994 WEDNESDAY THURSDAY FRIDAY SATURDAY -29- -30- -1- -2- 10:00 A.M. - Directors Meeting VACATION: at City Center RANDY DEVRIES - June 27 - July 8 KEN MERRILL - July 1 6 5 5:00 P.M. - Telecommunication 5:30 P.M. - Tree Board Meeting Commission Meeting at at City Center City Center Main Conference Room • • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 28, 1994 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. Chuck Carlson, Bethany Baptist Church 3. CONSIDERATION OF MINUTES REGULAR MEETING OF JUNE 14, 1994 Action - Approve as distributed - Approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - MAY 1994 2. CITY INVESTMENTS REPORT 3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY MINUTES OF MAY 17, 1994 4. HUTCHINSON HOUSING, INC. MINUTES OF MAY 17, 1994 5. LIGHT TRAFFIC TASK FORCE MINUTES OF JUNE 13, 1994 6. PLANNING COMMISSION MINUTES OF MAY 17, 1994 AND MAY 19, 1994 7. LIBRARY BOARD MINUTES OF JUNE 9, 1994 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10257 - RESOLUTION DESIGNATING THE LOCATION OF THE POLLING PLACE AND APPOINTING JUDGES FOR THE MCLEOD COUNTY SPECIAL ELECTION 2. RESOLUTION NO. 10258 - RESOLUTION FOR PURCHASE 3. RESOLUTION NO. 10260 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES (c) DELINQUENT WATER AND SEWER ACCOUNTS (d) TRANSIENT MERCHANT PERMIT FOR RYAN BUSHMAN (e) SHORT -TERM RETAIL "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR HUTCHINSON JAYCEES AND MCLEOD COUNTY AGRICULTURAL ASSOCIATION CITY COUNCIL AGENDA - JUNE 28, 1994 (f) LETTING NO. 3, PROJECT NO. 94 -03, LAKEWOOD DRIVE • RESOLUTION NO. 10261 - ORDERING PREPARATION OF ASSESSMENT ROLL NO. 294 • RESOLUTION NO. 10262 - ACCEPTING ASSESSMENT ROLL AND CALLING FOR HEARING (JULY 26, 1994 - 8:00 P.M.) (g) LETTING NO. 8/11, PROJECT NO. 94- 09/94- 20/94 -29 (ARCH STREET) • RESOLUTION NO. 10263 - ORDERING PREPARATION OF ASSESSMENT ROLL NO. 296 • RESOLUTION NO. 10264 - ACCEPTING ASSESSMENT ROLL AND CALLING FOR HEARING (JULY 26, 1994 - 8:00 P.M.) • RESOLUTION NO. 10265 - WAIVING HEARING ON ASSESSMENT ROLL NO. 296 FOR PROJECT NOS. 94 -20 & 94 -29 (h) LETTING NO. 12, PROJECT NO. 94 -24 - HUNTERS RIDGE PROJECT NO. 94 -28 - FAIRWAY ESTATES • RESOLUTION NO. 10266 - ORDERING PREPARATION OF ASSESSMENT ROLL NO. 295 • RESOLUTION NO. 10267 - WAIVING HEARING ON ASSESSMENT ROLL NO. 295 FOR PROJECT NO. 94- 24/94 -28 • RESOLUTION NO. 10268 - ADOPTING ASSESSMENT ROLL NO. 295 • RESOLUTION NO. 10269 - ACCEPTING BID AND AWARDING CONTRACT • (i) PETITION FOR STREET LIGHTING ON HURON AND ERIE STREETS (REFER TO HUTCHINSON UTILITIES) (j) CONTRACT WITH TWO -WAY COMMUNICATIONS TO INSTALL NEW PUBLIC WORKS ANTENNA AT CITY CENTER (k) CONDITIONAL USE PERMIT FOR PARK AND RECREATION DEPARTMENT TO CONSTRUCT HEATED SHELTER IN KIWANIS PARK WITH STAFF RECOMMENDATIONS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10249) (1) PRELIMINARY PLAT OF LAKEWOOD ESTATES ON LAKEWOOD DRIVE SUBMITTED BY BRUCE NAUSTDAL AND DIANE SORENSEN WITH STAFF RECOMMENDATIONS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10250) (m) CONDITIONAL USE PERMIT REQUESTED BY BRENDA ZACKRISON TO MOVE GARAGE WITH STAFF RECOMMENDATIONS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10251) 2 • CITY COUNCIL AGENDA - JUNE 28, 1994 (n) PRELIMINARY AND FINAL PLAT OF BROLL'S FIRST ADDITION SUBMITTED BY DAVID BROLL WITH STAFF RECOMMENDATIONS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10252) (o) VARIANCE FOR LOT WIDTH ON LOT IN BROLL'S FIRST ADDITION REQUESTED BY DAVID BROLL WITH STAFF RECOMMENDATIONS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10253) (p) PRELIMINARY AND FINAL PLAT OF OTTER OAKS ADDITION ON LAKEWOOD DRIVE SUBMITTED BY DENNIS KAHL WITH STAFF RECOMMENDATIONS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10254) (q) REZONING LOTS ON GLEN STREET FROM R -3 TO R -4 AND ONE LOT ON THIRD AVENUE AND FRANKLIN STREET FROM R -3 TO R -2 REQUESTED BY CITY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (WAIVE FIRST READING OF ORDINANCE NO. 94 -114 AND SET SECOND READING FOR JULY 12, 1994) (r) PRELIMINARY AND FINAL PLAT FOR PRINCE OF PEACE RETIREMENT LIVING SUBMITTED BY HRA WITH STAFF RECOMMENDATIONS AND • FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10255) (S) VACATION OF PORTION OF GLEN STREET AND THIRD AVENUE REQUESTED BY HRA WITH STAFF RECOMMENDATIONS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (WAIVE FIRST READING OF ORDINANCE NO. 94 -115 AND SET SECOND READING FOR JULY 12, 1994) (t) CONDITIONAL USE PERMIT FOR CONSTRUCTION OF ELDERLY APARTMENT BUILDING COMPLEX REQUESTED BY PRINCE OF PEACE SENIOR APARTMENTS, INC. WITH STAFF RECOMMENDATIONS AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10256) (u) CONSIDERATION OF VARIANCE FOR SETBACK REDUCTIONS IN ACOMA TOWNSHIP (TWO MILE RADIUS) REQUESTED BY JOE DOOLEY WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Action - Motion to approve consent agenda PUBLIC HEARING None U CITY COUNCIL AGENDA - JUNE 28, 1994 11 7 CJ Q • COMMUNICATIONS. REQUESTS AND PETITIONS (a) REVIEW OF PROPERTY AND CASUALTY INSURANCE RENEWALS BY DENNIS POTTER AND MARK FLATEN Action - Motion to reject - Motion to approve renewals (b) COMMUNICATIONS REPORT BY CONSULTANT Action - RESOLUTIONS AND ORDINANCES SEE CONSENT AGENDA UNFINISHED BUSINESS (a) PRESENTATION ON HCDC TAX INCREMENT HOUSING DISTRICT PROPOSAL FOR AUGUSTA HOMES, INC. Action - Motion to reject - Motion to set public hearing and adopt Resolution No. 10259 NEW BUSINESS (a) CONSIDERATION OF COMMITMENT FROM PEACE LUTHERAN CHURCH • FOR PRINCE OF PEACE PROJECT FOR INTERIM FINANCING Action - Motion to reject - Motion to approve letter of commitment (b) CONSIDERATION OF HCDC RECOMMENDATION ON LOAN FOR PRINCE OF PEACE SENIOR APARTMENTS, INC. Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (c) CONSIDERATION OF EXECUTING HRA OPTIONS ON LAND FOR PRINCE OF PEACE PROJECT Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (d) CONSIDERATION OF DEVELOPMENT AGREEMENT BETWEEN CITY OF HUTCHINSON AND PRINCE OF PEACE SENIOR APARTMENTS, INC. Action - Motion to reject - Motion to approve and enter into agreement 4 • • CITY COUNCIL AGENDA - JUNE 28, 1994 (e) CONSIDERATION OF NEGATIVE DECLARATION OF OTTER LAKE EAW Action - (f) CONSIDERATION OF ESTABLISHING LIEUTENANT POSITION IN POLICE DEPARTMENT Action - Motion to reject - Motion to approve (g) CONSIDERATION OF INSTALLING NEW TELEPHONE SYSTEM Action - (h) CONSIDERATION OF AUTHORIZATION TO PURCHASE TWO NEW POLICE VEHICLES Action - Motion to reject - Motion to approve (i) CONSIDERATION OF SETTLEMENT PROPOSAL FROM HUTCH, INC. Action - 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 12. ADJOURNMENT 0 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 14, 1994 1. The meeting was called to order at 7:30 P.M. by Mayor Torgerson. Present were: Mayor Marlin Torgerson, Council Members Kay Peterson and Don Erickson. Also present: City Finance Director Kenneth B. Merrill, City Engineer John Rodeberg, and Assistant City Attorney Gina Brandt. Absent: Council Members Bill Craig, John Mlinar and City Administrator Gary D. Plotz. 2. In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of May 24, 1994 were approved as distributed. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - MAY 1994 2. AIRPORT COMMISSION MINUTES OF MAY 23, 1994 AND MAY 27, 1994 3. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF MAY 5, 1994 4. POLICE CIVIL SERVICE COMMISSION MINUTES OF JUNE 2, 1994 5. HOSPITAL /NURSING HOME BOARD MINUTES OF MARCH 15, 1994 AND APRIL 19, 1994 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 94 -111 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (SECOND READING AND ADOPT) 2. ORDINANCE NO. 94 -112 - AN ORDINANCE AMENDING ZONING ORDINANCE NO. 464, SECTION 8.15, I -2 HEAVY INDUSTRY DISTRICT (SECOND READING AND ADOPT) 3. ORDINANCE NO. 94 -113 - AN ORDINANCE OF THE CITY OF HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA, INCORPORATING AND ANNEXING CERTAIN TRACTS AND PARCELS OF LAND INTO THE CITY OF HUTCHINSON AS MORE is PARTICULARLY SET OUT IN SAID ORDINANCE (SECOND READING AND ADOPT) CITY COUNCIL MINUTES - JUNE 14, 1994 4. RESOLUTION NO. 10239 - RESOLUTION FOR PURCHASE 5. RESOLUTION NO. 10240 - RESOLUTION RELEASING EASEMENT ON LOT ONE, BLOCK 14, NORTH HALF, TOWNSITE OF HUTCHINSON 6. RESOLUTION NO. 10241 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES (c) ISSUANCE OF SHORT TERM "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR AVEYRON HOMES, INC. AND HUTCHINSON HUSKIES BASEBALL ASSOCIATION The motion to approve the consent agenda was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) LETTING NO. 9, PROJECT NO. 94 -10, 94 -12, 94 -13, 94 -14, 94 -15, 94 -16, 94 -17 & 94 -26 Mayor Torgerson called the hearing to order at 8:00 P.M. and read Publication No. 4676. No one was present to be . heard on the project. Engineer Rodeberg made a presentation on the work to be performed for the projects. The motion to close the hearing at 8:10 P.M. was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. The motion to approve and adopt Assessment Roll No. 292, to waive hearing on Projects No. 94 -10, 12, 14, 17 & 26; to award contract to Mid - Minnesota Hotmix in the amount of $144,768.10; and to waive readings and adopt Resolutions No. 10242, No. 10242 -A, and No. 10243 was made by Council Member Peterson, seconded by Council Member Erickson and unanimously carried. (b) LETTING NO. 10, PROJECT NO. 94 -18, 94 -19 & 94 -25 Mayor Ackland called the hearing to order and read Publication No. 4675. No one was present to be heard on the project. The City Engineer noted that although a public hearing was not required, the City held one on Letting No. 10. 2 0 CITY COUNCIL MINUTES - JUNE 14, 1994 The motion to close the hearing at 8:13 P.M. was made by Council Member Peterson, seconded by Council Member Erickson and unanimously carried. The motion to approve and adopt Assessment Roll No. 293, to award contract to Randy Kramer Excavating, Inc. in the amount of $317,068.47, and to waive readings and adopt Resolutions No. 10244 & No. 10245 was made by Council Member Peterson, seconded by Council Member Erickson and unanimously carried. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR OUT -OF -STATE TRAVEL FOR MICHELLE HAMMOND - JOHNSON AND DICK WAAGE TO ATTEND SEMINARS The motion to approve out -of -state travel was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (b) REPORT ON REFERENDUM FOR MCLEOD COUNTY COURTHOUSE EXPANSION PROJECT BY COMMISSIONER ELOI HAMRE • County Commissioner Eloi Hamre introduced Mayor Noel Phifer who is the Chairperson of the McLeod County Courthouse expansion project. Mayor Phifer reported on the proposed construction of an addition to the County Courthouse, renovation of the existing Courthouse, expansion of the parking facilities, and reimbursement of the Road and Bridge Fund for monies used to renovate the Glenhaven Nursing Home to house the Social Services and Public Health Departments. Mike Cox and Tim Hacker, from Wold Architects, presented a drawing of the proposed capital improvement project. It was reported the July 12, 1994 referendum would be for the sale of $5.7 million of bonds for a $6.9 million project. The estimated cost of the Courthouse addition is $4.6 million. (c) CONSIDERATION OF REQUEST FOR STREET LIGHT ON HASSAN STREET The motion to approve and refer the request to Hutchinson Utilities was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. 3 CITY COUNCIL MINUTES - JUNE 14, 1994 0 7. RESOLUTIONS AND ORDINANCES SEE CONSENT AGENDA 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF AGREEMENT WITH MCLEOD COOPERATIVE POWER ASSOCIATION REGARDING OVERHEAD POWER LINE RELOCATION FOR AIRPORT IMPROVEMENT PROJECT Following discussion, the motion to approve relocation and to enter into an agreement, subject to review by the City Attorney, was made by Council Member Peterson, seconded by Council Member Erickson and unanimously carried. (b) CONSIDERATION OF CHANGE ORDER NO. 1 FOR AIRPORT IMPROVEMENTS Following discussion, the motion to approve Change Order • No. 1 for airport improvements was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (c) CONSIDERATION OF RENEWING MAINTENANCE AGREEMENT WITH ONE CALL CONCEPTS, INC. The motion to approve renewal of the agreement was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (d) CONSIDERATION OF RESTRICTED PARKING ON HILLTOP DRIVE Following discussion, it was the consensus of the Council to enforce the City Ordinance regarding a zoning violation. No action was taken. (e) CONSIDERATION OF PURCHASE OF LAND FOR OTTER LAKE CROSSING Engineer Rodeberg reported the lot owned by the Cedar Mills Rod & Gun Club located on the north side of South Grade Road adjacent to Otter Lake was appraised at $17,500, not including assessments. The Gun Club is requesting $20,000 for the parcel. 4 0 CITY COUNCIL MINUTES - JUNE 14, 1994 Following discussion, the motion to approve the appraised value of $17,500, plus the assessments, and to negotiate with the owner was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (f) CONSIDERATION OF AUTHORIZING PUBLIC HEARING ON HUTCHINSON HOUSING PROGRAM AND HOUSING PLAN Following discussion, the motion to approve setting a public hearing on July 26, 1994 and to waive reading and adopt Resolution No. 10246 was made by Council Member Peterson, seconded by Council Member Erickson and unanimously carried. (g) CONSIDERATION OF INTENT OF CITY TO ISSUE BONDS FOR TRI- AGENCY MAINTENANCE FACILITY Following discussion, the motion to approve the City to issue general obligation bonds not to exceed $1,500,000.00 and to waive reading and adopt Resolution No. 10247 was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. • (h) CONSIDERATION OF AUTHORIZING CITY FINANCE DIRECTOR TO REIMBURSE ADVANCED FUNDS FOR 1994 IMPROVEMENTS Following discussion, the motion to approve authorizing the Finance Director to make an official intent to reimburse declaration on behalf of the City and to waive reading and adopt Resolution No. 10248 was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (i) CONSIDERATION OF ESTABLISHING A PUBLIC HEARING FOR ANNUAL REVIEW OF REFUSE SERVICE PURSUANT TO REFUSE CONTRACT SPECIFICATIONS It was noted that the refuse hauler contract provides for an annual board of review for public input. The motion to set a public hearing for July 26, 1994 was made by Council Member Peterson, seconded by Council Member Erickson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Anderson submitted a letter of is recommendation for resolution of the McLeod County CITY COUNCIL MINUTES — JUNE 14, 1994 0 Agricultural Association (Fair Board) condemnation action. If the terms are accepted by the Council, Attorney Anderson will prepare a settlement agreement between the City and the Fair Board. Following discussion, the motion to approve the terms in the City Attorney's letter dated June 14, 1994, recommending payment in cash of $61,866.00 for property rights and $51,050.00 for storm sewer assessment (Sturges assessment) was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (b) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON Council Member Peterson inquired about the results of the Utilities' infra -red energy fly -over. She was informed the Utilities was waiting to receive the information. (c) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON Council Member Erickson commented on bicycles left on the sidewalk outside the card shop located on the corner of Main Street and First Avenue NE. It was recommended a bicycle stand be placed at the site. • (d) COMMUNICATIONS FROM FINANCE DIRECTOR Director Merrill noted that tonight's meeting is being broadcast live over cable TV. He also commented on the need to amend the tax increment plan. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg requested approval of supplemental agreement No. 2 for the School Road South project in the amount of $5,400. This cost increase is for common excavation. Following discussion, the motion to approve supplemental agreement No. 2 was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. The City Engineer noted he was working on a grant to obtain a bike person. He also reported the City is moving forward on the bike trail project, and the Light Traffic Coordinator position will be funded by federal aid. The Luce Line trail paving and bike trail under the Bluff Street bridge will be federal projects in 1995. 6 • CITY COUNCIL MINUTES - JUNE 14, 1994 • (f) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON Mayor Torgerson stated he received a telephone call from a resident who lives near the Maplewood Academy. The State dug up his property and did not return it to its original state. The Mayor commented on the need to purchase microphones for public use in the Council Chambers. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion to approve the claims and authorize payment from the appropriate funds was made by Council Member Peterson, seconded by Council Member Erickson and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:40 P.M. • • 7 V NU> COMM= sacego -s regoh OPEN -HOLD COUNCIL REPORT Tue Jun 28 1994 09:06:27 Page 1 • ----------------------------------------------------------------------------- 1980 TIDS COUNTY TREASURER 1993 TAX INC $1,387.14 $1,387.14 1981 PARKING BDS J & D ENTERPRISES PROJECT #11 $2,721.65 JUUL CONTRACTING CO CUT DOWN TREES OLD CIT $468.00 WM MUELLER & SONS GRAVEL $1,395.00 $4,584.65 1990 TIDS COUNTY TREASURER 1003 TAX INC $226.61 $226.61 1992 IMPRO.BDS MILAN SCHMIDT DRIVEWAY APRON REP $25.00 $25.00 1992 TIDS • COUNTY TREASURER 1993 TAX INC $9.35 $9.35 1993 IMPRO.CON B BARR ENGINEERING CO PROF SERVICE $9,006.33 $9,006.33 1994 T I CONST. MCLEOD CO.TITLE SERVICES LAND PUR FOR PRINCE PE $267,014.50 $267,014.50 AIRPORT RENOVAT. COMM TRANSPORTATION LABOR $692.17 TKDA PROF SERVICE $1,695.62 $2,387.79 CAP.IMPRO.FUND BARR ENGINEERING CO PROF SERVICE $177.09 $177.09 CENTRAL GARAGE • BRANDON TIRE CO LAB & MATERIAL $138.62 CHAMPION AUTO BATTERY $63.89 CITY OF HUTCHINSON JUNE MEDICAL $432.09 COAST TO COAST SUPPLIES $13.82 1�4 (1) OPEN -HOLD COUNCIL REPORT Tue Jun 28 1994 09:06:27 Page 2 • ----------------------------------------------------------------------------- G & K SERVICES SHIRT /PANT $54.48 HUTCH COOP CENNEX MAY FUEL $223.36 JERRYS TRANSMISSION ALTERNATOR $255.88 L & P SUPPLY CO TRACTOR TIRES $22,273.94 MEIER, DOUG TRAVEL $43.20 MTI DIST.CO PI FOR ROLLER BRACKETS $98.67 NATIONAL SAFETY EQUIPMENT OUTL FLASH TUBE $48.85 PLOWMANS SUPPLIES $29,476.19 RMS SWITCH $233.01 SCHRAMM IMPLEMENT V BELT BLADE WHEEL $179.52 TERMINAL SUPPLY CO UT 10 $61.51 WIGEN CHEVROLET CO SWITCH $1,199.40 $54,796.43 CITY HALL CONST. VANORT ELECTRICAL GENERAL FUND A & B ELECTRIC AAGARD WEST •ALL SEASONS LANDSCAPE /DESIGN ALLEN OFFICE PROD AMERICAN RED CROSS ARIZONA CADD SYSTEMS INC ARLT, JOHN ARLT, VIC BAILEY NURSERIES BARR ENGINEERING CO BENNETT OFFICE SUP. BERNICK & LIFSON BROWNS GREENHOUSE BUSINESSWARE SOLUTIONS C.RIVER VET CLINIC CARD /ENGINEERING SUPPLY CAMERA SHOP CAROL BURICH CARR FLOWERS CASH WISE CELLULAR 2000 CENTRAL ALLIED ENTERPRISES CENTRAL GARAGE CENTURY LABS CITY OF HUTCHINSON COAST TO COAST CULLIGAN WATER COND DEBRA GARVIN •DOMINO'S PIZZA EASY STRIDE SKATE SCHOOL ERICKSON FREEDOM FAMILY REXALL DRUG FARM & HOME DIST. CO LAB&MATERIAL RIFLE RANGE JUNE TRASH REDMOND TREES OFFICE SUPPLIES SUPPLIES AUTODCSK ADE FOR DOS UMPIRE UMPIRE CORONILLA CROWN VETCH PROF SERVICE SER CONTRACT PROF SERVICE PERNNIALS QUICKEN V3.0 MAIN 74 RY 30 M REFILL PRINTS SWIM LESSONS GREEN PLATES PHOTOS AIRTIME EDW VULKEM APRIL REPAIRS LINERS JUNE DENTAL SUPPLIES 6 BAGS OF SALT REFUND PRIVATE PIZZA IN LINE SKATING GAS BATTERIES SUPPLIES SWIM LE FITNES $718.98 $552.04 $1,222.00 $81.81 $103.88 $501.00 $60.00 $20.00 $813.34 $725.33 $265.97 $541.25 $74.76 $46.60 $428.30 $17.71 $107.81 $13.00 $22.45 $269.95 $306.35 $79.12 $18,299.44 $808.10 $28,695.50 $665.00 $35.46 $28.00 $63.00 $200.00 $1.90 $77.53 $156.52 OPEN -HOLD COUNCIL REPORT Tue Jun 28 1994 09:06:27 Page 3 • ----------------------------------------------------------------------------- FEED RITE CONTROLS FLOW TUBE & MISC SUPPL $145.98 FESTIVAL FOODS COOKIES FOR CLASS $20.85 FLOOR CARE SUPPLY COFFEE CUPS $174.89 FORESTRY SUPPLIERS BLADE FOR FELCO $36.28 G & K SERVICES SHIRTS /PANTS $649.72 GERALD CUMMINS REFUND LITTLE SWIMMERS $4.00 GILMAN AUDREY REFUND SWIMMING $13.00 GOLD COUNTRY INC WHITE T SHIRT LOGO $501.25 GREAT PLAINS SUPPLY SCOREBOARD $99.64 GRINA, LISA DISKS TAPE $9.45 GUGGEMOS CHRIS VMF LIGHT PROJECT $30.00 GUTHERY, TOM REIMB FOR POLICE MOTOR $98.07 HARRIS MECHANICAL MAINTENANCE INSPECTION $355.00 HCI CONNECTING POINT ADAPTER $32.91 HENRYS FOODS INC MISC CANDY $469.36 HINGST, LEE UMPIRE $160.00 HOESCHENS, DUANE LIGHT PROJECT $45.00 HOME BAKERY INC ROLLS $8.89 HUTCH COMM HOSPITAL OPERATING SUPPLIES $183.20 HUTCH COOP CENNEX MAY FUEL $3,880.26 HUTCH FIRE & SAFETY YEARLY CONTRACT & MAIN $63.00 HUTCH MEDICAL CENTER MEDICAL $322.00 HUTCH PLBG & HTG CO REPAIRS /LABOR $463.70 HUTCH PUBLIC SCHOOLS SINGERS CITY HALL OPEN $250.00 •HUTCH TECH COLLEGE SLIDE FILMS $64.20 HUTCHINSON LEADER KOUBA DAY AD $1,812.73 HUTCHINSON SEWING CENTER REPAIR SMALL VACUUM $33.65 HUTCHINSON UTILITIES UTILITY $8,643.25 ICMA ANNUAL DUES $457.50 INSURANCE PLANNERS MISC CRIME $672.00 JAYCO AVIATION AVIATION GAS $9,527.45 JINDRA DUANE REFUND GR BASEBALL $18.00 JUUL CONTRACTING CO MAINTENANCE $789.50 • D U Z LIVE REMOTES $336.00 • MART FILMS MISC $103.09 KATHRYN SIMSON REFUND $10.00 KOBERNAUSZ JEFF UMPIRE $120.00 KUTZKE, JOANNE REFUND SHELTER $15.00 LAND SCAPING DONE RIGHT ASSORTED ANNUALS $33.00 LEAGUE OF MN CITIES LEAGUE OF MN CITIES TR $25,290.69 MADSON, STEVEN SEMINAR $63.91 MANKATO MOBILE RADIO SHOP SUPPLIES $307.35 MARCO BUS.PRODUCTS WHITE ROLLS $1,001.44 MATTSON, CURT EMPIRE $80.00 MCGARVEY COFFEE INC MCG FLAME $31.58 METRO ATHLETIC SUPPLY SUPPLIES $490.59 MIKE SKELTON REFUND SHELTER $15.00 MINNCOMM PAGING COMMUNICATIONS $133.13 MN SPORTS FEDERATION ASA SOFTBALL SCOREBOOK $6.00 • MN VALLEY FOREST PRODUCTS NANCY ROBINSON MULCH & SHREDDED BARK REFUND T BALL $1,448.40 $13.00 NANCY VEDDER REFUND LITTLE SWIMMERS $34.00 NO STATES SUPPLY INC SUPPLIES $149.17 NORTH MEMORIAL MEDICAL CENTER ACCIDENT SCENE INVESTI $79.00 OPEN -HOLD COUNCIL REPORT Tue Jun 28 1994 09:06:27 Page 4 • ------------------------------------------------ ---------------------- - - - - -- NYSCA COACHES CERTIFICATE $165.00 OLSONS LOCKSMITH 6 KEYS $11.18 PAHLMURE RICH UMPIRE $100.00 PIONEER RUST NIX DK BROWN 1 GA $120.60 PLOTZ, GARY D. REIMB FOR COMPUTER PUR $504.79 PLOWMANS LAB & MATERIAL $107.68 PRO COMMUNIQUE APRIL NEWSLETTER $100.00 QUADE ELECTRIC CLEAR BULBS $7.99 QUADES SPORT SHOP WHISTLES & LANYARDS $51.19 RECREONICS VARI FLO VALVE $85.49 REDMAN BRICK & TILE CO CIGARETTE SNUFFER $59.64 REINER LAWN IRRIGATION LANDSCAPING /TREES $6,326.65 ROTO ROOTER WOMEN'S BATHROOM CLEAN $38.00 RUNKE, REINHOLD UMPIRE $160.00 RYAN, SCOTT UMPIRE $40.00 SCHLUETER, BRUCE M. UMPIRE $40.00 SCHROEDER KYLE SAFETY SHOES $30.00 SELECT CARE SELECT CARE $1,177.50 SIGARMS INC PIN INNER PIN OUTER $37.50 SIMONSON LUMBER CO POINTER STAKES $15.44 SOUTHAM BUS COMM CONSTRUCTION BULLETIN $150.65 STAR CABLEVISION MIDWEST CABLE $4.08 STARKE, GENE UMPIRE $100.00 STARKE, RANDY UMPIRE 1 GAME $12.00 • STOTTS, CASEY VMF LIGHT PROJECT $45.00 TWO WAY COMM INC MICRO PHUNE $93.49 U S POSTMASTER JULY NEWSLETTER $234.00 UNITED BLDG CENTERS CLEAR SILICONE $28.22 US WEST COMMUN MONTHLY SERVICE CHARGE $207.21 VIEYRA,REBECCA WAGES - TEMPORARY EMPLOY $48.88 W. M. MONTGOMERY PROF SERVICE $462.00 WAAGE, RICHARD EXPENSES $88.32 WAL -MART REFUND SHELTER $98.79 WILLIAMS STEEL & HARDWARE TUBE $185.47 WM MUELLER & SONS GRAVEL $3,195.82 WRIGHT LEE UMPIRE $140.00 XEROX CORP MONTHLY SERVICE CHARGE $791.79 ZEE MEDICAL SERV SUPPLIES $78.58 $130,940.13 PAYROLL FUND AETNA VARIABLE LIFE ASS. AMERICAN FAMILY INS CO. GREAT WEST LIFE INS. CO. H.R.L.A.P.R. ICMA RETIREMENT TRUST PERA LIFE INS CO. PERA- D.C.P. .PRUDENTIAL PRUDENTIAL MUTUAL FUNDS PUBLIC EMPLOYEES TEMPLETON INC WADELL & REED CO. DEF COMP EMPLOYEE 06/1 CANCER INS PE06/18/94 DEF COMP EMPLOYEEPE06/ PENSION PLAN INS PE06/ ICMA DEF COMP PE06 /18/ LIFE INS PE06/18/94 PERA EMPLOYER PE06 /18/ DEF COMP PE06/18/94 DEF COMP PE06/18/94 PERA PE06/18/94 DEF COMP PE06/18/94 DEF COMP PE06/18/94 $655.00 $135.10 $100.00 $191.40 $1,709.00 $124.50 $52.02 $140.00 $318.46 $12,371.42 $438.85 $150.00 OPEN -HOLD COUNCIL REPORT Tue Jun 28 1994 09:06:27 Page 5 ---------------------------------------------------------------------------- WITHHOLDING TAX ACCT FED TAX PE06/18/94 $30,203.55 $46,589.30 rliis+� HUTCH COOP CENNEX MAY FUELS $63.23 $63.23 WATER /SEWER FUND AAGARD WEST JUNE TRASH $266.29 AM.PAYMENT CENTERS BOX SERVICE JUNE JULY $68.00 ANALYTICAL PRODUCTS GROUP MISC $415.00 BRO -TEX INC. DISPENSER $84.15 BUSINESSWARE SOLUTIONS LAB $175.00 CAMERA SHOP PROCESS DEVE $18.29 CASH WISE GROCERIES $51.20 CENTRAL GARAGE MAY REPAIRS $2,739.42 CITY OF HUTCHINSON JUNE MEDICAL $4,266.71 COAST TO COAST PARTS $291.27 CONTINENTAL RESEARCH CORP SAFETY $112.57 CROW CHEMICAL CO GRAY HERITAGE MAT $240.79 CURTIN SCIENTIFIC CO HANDCREAM $166.98 D.P.C.IND.INC TON CYL DIXIE $130.00 •DEPARTMENT OF PUBLIC SAFETY MATERIAL INCIRES FEE $150.00 DEZURIK VALVE DBL CYLINDER $589.34 FAMILY REXALL DRUG SUPPLIES $5.31 FARM & HOME DIST. CO SUPPLIES $73.92 FLOOR CARE SUPPLY TRU MIL $36.31 G & K SERVICES SHIRT / PATNS $254.37 GEHRKE ERIC SAFETY SHOES $30.00 GENERAL REPAIR SERVICE REPAIRS $45.64 GOPHER STATE INC COMMUNICATIONS $155.25 GRAHAM, MARION SEMINAR $54.00 HACH COMPANY SUPPLIES $191.67 HUTCH COOP CENNEX MAY FUELS $1,211.78 HUTCHINSON LEADER COMPOST ADS $1,008.13 HUTCHINSON UTILITIES UTILITY $396.69 INFRATECH RADIODETECTION KIT COM $2,614.58 ISCO INC 2 GAL POLY CNTR $106.50 JUUL CONTRACTING CO FLANGE RETAINERS $1,745.00 L & P SUPPLY CO WHEEL $5,325.79 LAB SAFETY SUPPLY INC NEOPRENE GLOVES X LARG $84.90 LAWSON PRODUCTS INC REPAIR & MAINTENANCE S $21.06 LEAGUE OF MN CITIES W /COMP $1,203.00 MVTL LABORATORIES TESTING $202.00 NALCO CHEM.CO NALCO FLOCCULANT $4,616.78 NCL GLASS FIBER FILTERS $202.85 NORSEMAN PLASTICS LIMITED BULK PACK $4,002.50 NORTHERN WATER WORKS SUPPLY CB REPAIR $106.56 • RANDY DEVRIES MN LEAGUE $29.55 RUST ENVIRONMENT PROF SERVICE $324.53 SANIFILL INC SERVICE $6,133.69 SEMBLEX MIX TANK PROBE LEVEL R $493.35 OPEN -HOLD COUNCIL REPORT Tue Jun 28 1994 09:06:27 Page 6 •---------------------------------------------------------------------------- SHARE CORP ORGANIC ACIS DETERGENT $119.08 TEK MECHANICAL SUPPLIES $1.14 TRI CO WATER COND 3 SALTS $15.69 TWO WAY COMM INC REP & MAIN $51.30 UC LABORATORY VECTOR ATTRACTION $350.00 VWR SCIENTIFIC INC STONE BOILING PTFE $96.10 WITTE SOD REP & MAIN $140.00 WM MUELLER & SONS GRAVEL $607.05 $41,821.08 $559,525.59 E 40 NU> COMM= sacego -s regip "HU" "19940616" 1119940629" IMMEDIATE PAY COUNCIL REPORT Tue Jun 28 1994 09:03:23 Page 1 ------------------------------------------------------------------------ 1980 TIDS QUADE ELECTRIC PROJECT # 92 -20 $1,435.62 $1,435.62 1992 TICB MCLEOD COUNTY RECORDER UPDATING OF PHASE II A $592.00 $592.00 1993 IMPRO.CON B cmm R* WRTy EQUIPMENT PR4)�� =.16, 18, 21 60' JUUL CONTRACTING CO LET #9 EST #3 $44,199.60 WM MUELLER & SONS PROGRE BILLING $196,461.51 $284,860.71 CITY HALL CONST. BREITBACH CONST CO. GEN CONTRUCTION $19,000.65 STEWART CABINETS INC OFFICE CABINETS $4,975.00 $23,975.65 ENERGY LOAN FD • LAMPRECHT &, DURWOOD ELECTRICAL BAV HOUSE H $2,539.00 $2,539.00 GENERAL FUND BOB SHANAHAN'S SALES & SERVICE WINDOW SHANAHAN $2,497.50 DEPARTMENT OF PUBLIC SAFETY DRIVING RECORD $4.00 DEPT NATURAL RESOURCES MOTOR VEHICLE $987.00 ERICKSON, DON PARKING $18.00 FRAHM, GARY SAFETY GLASSES $70.00 GUSTAFSON DALE REFUND TOURNMENT $70.00 HENNEPIN PARKS BUS RESERVATION -JULY 1 $50.00 HOTOVEC AUCTION SERVICE A.WHITE AUCTION MONEY $1,883.40 HUTCHINSON UTILITIES GAS & ELEC $4,551.76 KAROL MORTENSEN REFUND WOMEN'S SOFTTBA $115.00 LYREK TROY REFUND FOR MEN'S SOFTB $189.00 STARK MARK REFUND TOURNMENT $70.00 VALLEY FAIR 25 ADMISSIONS $366.25 $10,871.91 WATER /SEWER FUND AAGARD WEST MAY TRASH PICKUP $23,673.59 HUTCHINSON UTILITIES GAS & ELEC $12,788.99 • U S POSTMASTER POSTAGE FOR METER SURV $912.00 $37,374.58 .3i / vv9,87 HANDWRITTEN CHECKS JUNE 28. 1994 LIQUOR FUND *CITY OF HUTCHINSON PAY DED 9,677.46 DIAMOND CLEAR ICE ICE CUBES 213.2 ED PHILLIPS 9,189.08 ELECTRO WATCHMAN INC SERVICE 6/94 -8/9 261.99 ERICKSON'S DIVERSIFIED BALANCE DUE 3,719.00 GRIGGS COOPER 13,118.19 HUTCH HUSKIES BASEBALL ADV 85.00 HUTCHINSON UTILITIES MAY UTILITIES 651.84 JOHNSON BROTHERS LIQ/WINE PUR 6,826.99 KDUZ SP ADV 133.50 KUBASH & SONS MAY SERV 214.33 LENNEMAN BEV BEER PUR 6,950.80 LOCHER BROTHERS BEER PUR 14,362.60 LORI LUNDHOLM JUNE SERVICE 42.60 MIN SALES TAX SALES TAX MAY 14,435.00 MIN STATE LOTTERY LOTTERY SALES 857.27 PRO MAINTENANCE CLEANING 569.05 QUALITY WINE WINE PURCHASE 5,021.87 SHOPKO SUPPLIES 28.73 STANDARD PRINTING TAPES 113.82 TRIPLE G 18,838.95 . TOTAL 95,420.61 is • CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT JUNE 28, 1994 U Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount ------------------------------------------------------------------------------- TREAS BONDS 644136 7.18% 12/12/91 2/15/2001 373,500.00 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 307,312.50 Firstate 41- 1214999 -8 3.70% 12/30/92 12/30/93 500,000.00 Smith Barney CMO 80AP9 7.380% 2/15/93 5/1/2018 188,173.75 Principala returned (66,922.22) Smith Barney GNMA 865M7 7.363% 2/15/93 8/10/2002 195,000.00 ** Firstate 41 122933 3.70% 11/10/93 11/10/94 400,000.00 Smith Barney 313400 S H 7 5.00% 12/30/93 03/10/00 300,071.92 Firstate 421121694 4 3.65% 03/10/94 07/14/94 100,000.00 • Firstate 41 121820 5 3.90% 04/14/94 07/14/94 100,000.00 Firstate 41 121829 6 3.90% 04/14/94 08/11/94 300,000.00 Firstate 41 121821 3 3.90% 04/14/94 07/14/94 200,000.00 Firstate 41 121749 6 3.80% 05/12/94 07/14/94 100,000.00 Firstate 41 121814 8 3.95% 05/12/94 10/13/94 200,000.00 Marquette 30026439 4.25% 06/16/94 08/11/94 100,000.00 Marquette 30026421 4.50% 06/16/94 09/15/94 300,000.00 $3,597,135.95 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12/97 * ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0 %) U k MAY 1994 CITY OF HUTCHINSON FINANCIAL REPORT - 1994 MAY 1994. ENTERPRISE FUNDS PERSONEL SERVICES 9,677.49 49,775.84 REVENUE REPORT - LIQUOR FUND 73,982.16 YEAR TO ADOPTED BALANCE PERCENTAG 4,250.00 MAY DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 47,660.55 226,911.77 555,000.00 328,088.23 40.9% WINE SALES 14,361.90 63,714.75 164,000.00 100,285.25 38.9% BEER SALES 94,465.51 345,758.89 900,000.00 554,241.11 38.4% BEER DEPOSIT 74.52 33.06 TRANSFERS (33.06) 0.0% MISC. SALES 6,914.41 23,560.81 60,000.00 36,439.19 39.3% LOTTERY SALES 1,805.94 2,339.87 4,000.00 1,660.13 58.5% INTEREST 201.45 5,763.45 2,000.00 (3,763.45) 288.2% REFUNDS & REIMBURSEMENTS 5,710.58 0.00 TOTAL 0.00 0.0% CASH DISCOUNTS (1,090.60) (3,928.39) (1,500.00) 2,428.39 261.9% TOTAL 164,393.68 664,154.21 1,683,500.00 SEWER /FUND 1,019,345.79 39.5% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 9,677.49 49,775.84 123,758.00 73,982.16 40.2% REPAIR & MAINTENANCE 856.00 2,980.76 4,250.00 1,269.24 70.1% CONSULTING 0.00 261.99 2,000.00 1,738.01 13.1% OTHER SERVICE & CHARGES 1,965.40 28,791.60 51,750.00 22,958.40 55.6% DEPRECIATION 0.00 0.00 19,200.00 19,200.00 0.0% DEBT SERVICE 0.00 0.00 35,370.00 35,370.00 0.0% TRANSFERS 0.00 0.00 120,000.00 120,000.00 0. COST OF SALES 165,573.93 588,396.96 1,272,654.00 684,257.04 46. MISCELLANEOUS 663.00 1,783.37 6,100.00 4,316.63 29.2% CAPITAL OUTLAY 8,637.77 9,289.42 15,000.00 5,710.58 0.0% TOTAL 187,373.59 681,279.94 1,650,082.00 968,802.06 41.3% REVENUE REPORT - WATER SEWER /FUND RECYCLE BAGS 156.00 384.00 (384.00) 0.0% WATER SALES 42,351.07 217,882.39 540,000.00 322,117.61 40.3% WATER TREATMENT SURCHARGE (3,041.30) (1,815.18) 0.00 WATER METER 930.00 2,280.00 16,000.00 13,720.00 14.3% REFUSE SERVICES 42,354.18 174,990.06 438,000.00 263,009.94 40.0% REFUSE SURCHARGE 4,753.52 19,800.00 51,300.00 31,500.00 38.6% REFUSE STICKER SALES 153.00 391.00 COMPOST CREDIT (755.00) (2,714.19) SEWER SERVICES 113,529.05 676,414.43 1,800,000.00 1123,585.57 37.6% PENALTY CHARGES 1,856.20 8,013.05 15,000.00 6,986.95 53.4% INTEREST EARNED 8,940.82 23,730.18 120,000.00 96,269.82 19.8% S C O R E 0.00 116,000.00 116,000.00 0.0% REFUNDS & REIMBURSEMENTS 197.86 333.99 3,000.00 2,666.01 11.1% PROCEEDS FROM BOND SALE 2,820.54 (2,820.54) ERR OTHER 40.00 2,239.09 2,000.00 (239.09) 112.0% TOTAL 211,465.40 1,124,749.36 3,101,300.00 1,976,550.64 36.41 EXPENSE REPORT - WATER SEWER /FUND REFUSE 23,175.94 129,176.23 376,640.00 247,463.77 34.3% WATER 41,070.99 352,723.95 960,715.00 607,991.05 36.7% SEWER 79,264.96 896,768.43 3,142,249.00 2,245,480.57 28.5% 7nT..i - 1 A 0 G11 on 1 070 GAQ Al A A70 FnA nn 2 tnn 0'1r. '10 in R9! V.� e 1994 CITY OF HUTCHINSON FINANCIAL STATEMENTS 46,160.00 MAY 1994 OENUE 15,542.00 1994 190,364.00 105,376.70 44.6% REPORT - GENERAL MAY YEAR TO ADOPTED BALANCE PERCENTAGE 123,499.90 CURRENT DATE ACTUAL BUDGET REMAINING USED TAXES 550,000.00 552,787.03 1,294,497.00 741,709.97 42.7% LICENSES 0.00 0.00 0.00 0.00 ERR PERMITS AND FEES 35,587.82 73,953.33 184,650.00 110,696.67 40.1% INTERGOVERNMENT REVENUE 8,079.07 59,601.19 2,239,548.00 2,179,946.81 2.7% CHARGES FOR SERVICES 93,655.84 250,353.84 875,091.00 624,737.16 28.6% FINES & FORFEITS 3,311.69 16,853.70 56,250.00 39,396.30 30.0% MISCELLANEOUS REVENUES 4,637.18 48,868.03 614,000.00 565,131.97 8.0% CONTRIBUTIONS FROM OTHER FUNDS 0.00 103,000.00 0.00 (103,000.00) ERR REVENUE FOR OTHER AGENCIES 0.00 0.00 0.00 0.00 ERR TOTAL EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADMINISTRATOR ELECTIONS FINANCE MOTOR VEHICE ESSING AL PLANNING POLICE DEPARTMENT SCHOOL LIAISON OFFICER EMERGENCY MANAGEMENT SAFETY COUNCIL FIRE DEPARTMENT FIRE MARSHAL BUILDING INSPECTION ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C CITY HALL PARK /REC ADMIN. RECREATION SENIOR CITIZENS CENTER CIVIC ARENA PARK DEPARTMENT RECERATION BUILDING & POOL STREAMBANK PROGRAM LIBRARY CEMETERY DEBT SERVICE AIRPORT SIT UNITY DEVELOPMENT SCDP COORD. UNALLOCATED TOTAL 695,271.60 1,105,417.12 5,264,036.00 4,158,618.88 21.0% 3,450.50 19,419.10 46,160.00 26,740.90 42.1% 15,542.00 84,987.30 190,364.00 105,376.70 44.6% 0.00 1,300.00 7,225.00 5,925.00 18.0% 20,903.20 123,499.90 276,900.00 153,400.10 44.6% 6,872.80 36,686.10 81,576.00 44,889.90 45.0% 0.00 0.00 24,300.00 24,300.00 0.0% 4,523.50 21,823.20 55,720.00 33,896.80 39.2% 4,014.00 6,151.30 8,150.00 1,998.70 75.5% 89,011.70 531,370.30 1,287,174.00 755,803.70 41.3% 2,907.20 17,063.00 38,613.00 21,550.00 44.2% 8.50 52,582.80 1,850.00 (50,732.80) 2842.3% 0.00 0.00 250.00 250.00 0.0% 2,769.30 41,298.50 159,273.00 117,974.50 25.9% 1,220.90 9,534.40 21,163.00 11,628.60 45.1% 8,866.20 51,033.70 106,669.00 55,635.30 47.8% 39,822.50 154,865.70 400,605.00 245,739.30 38.7% 35,964.10 163,072.90 448,047.00 284,974.10 36.4% 4,446.70 26,019.80 90,200.00 64,180.20 28.8% 8,118.30 72,680.00 67,837.00 (4,843.00) 107.1% 14,044.50 63,683.10 129,730.00 66,046.90 49.1% 10,549.00 51,756.30 214,559.00 162,802.70 24.1% 6,320.80 31,946.10 88,263.00 56,316.90 36.2% 7,347.80 95,997.80 145,042.00 49,044.20 66.2% 41,713.50 222,816.40 530,795.00 307,978.60 42.0% 10,308.30 37,827.30 77,825.00 39,997.70 48.6% 0.00 0.00 0.00 0.00 0.0% 1,565.40 43,676.80 91,528.00 47,851.20 47.7% 4,941.20 20,483.60 70,606.00 50,122.40 29.0% 18,279.00 21,079.00 23,900.00 2,821.00 88.2% 928.70 19,687.30 56,615.00 36,927.70 34.8% 7,783.50 48,420.00 114,125.00 65,705.00 42.4% 4,162.20 25,707.20 63,009.00 37,301.80 40.8% 0.00 371.70 0.00 (371.70) 0.0% 3,579.30 119,983.00 451,907.00 331,924.00 26.6% 379,964.60 2,216,823.60 5,369,980.00 3,153,156.40 41.42 • HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING MAY 17, 1994 MINUTES I. CALL TO ORDER: 2:00 P.M. CONFERENCE ROOM CITY CENTER Chairman John Paulsen called the meeting to order. Members present: Tammy Wendlandt, Joel Kraft, Don Erickson and Shirley Wass. Members absent -none. II. CONSIDERATION OF SPECIAL BOARD MEETING MAY 4, 1994 AND REGULAR BOARD MEETING MAY 17, 1994. There being no additions or corrections, Shirley Wass moved that the minutes be approved as submitted: Joel Kraft seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNTS HRA GENERAL FUND AND PARK TOWERS PROJECT OPERATING FUNDS Disbursements and budgets were reviewed. Joel Kraft moved that the financial statements be approved as submitted; Shirley Wass seconded and the motion carried unanimously. • IV. PARK TOWERS PROJECT 1. Three apartments have been filled thus far in May; one more apartment is scheduled to be filled on May 27, 1994 leaving three apartments vacant as of May 27, 1994. It appears that on average we are able to fill one to two apartments per month. HUD has changed its policy that will now allow admission of non - elderly singles if there are vacancies. Our occupancy policy will need to be updated to reflect this change. As of July 1, 1994 we will have fifteen apartments that have been vacated, which is more than what was vacated all of 1994. 2. The On -Site Coordinator grant application has been submitted to the Board on Aging but we have not heard if we have been funded. 3. The Director attended HUD training in April and will be updating the occupancy policy. 4. Drawings for a maintenance garage addition were reviewed. This addition is necessary because the elevator mechanical room needs to be moved to the current maintenance area because of the elevator updates being planned. This work is being planned to be bid out in late May or early June. 5. The CIAP application work items were reviewed; a total of $635,154 is being requested for first floor improvements and updates. The application needs to be submitted to HUD . by June 17, 1994. V. HOUSING AND COMMUNITY DEVELOPMENT COORDINATOR REPORT 1. A memo updating, Board members on the status of the Small Cities Grant application and the Rental Rehab Program was distributed. ''// VI. PUBLICLY OWNED NEIGHBORHOOD LAND TRUST PROJECT 1. Dick Lennes and Paul Berg updated the Board on project status. Bids have been received and have come in at an acceptable level. The 501(c)3 status should be forthcoming. Prince of Peace is looking at financing options. The consensus of the Board was to negotiate extending closing dates of property purchases to July 1, 1994. The Director will meet with the Council to discuss status of the project and ask for input on how the Council would like to proceed with closings. 2. Sheldon Nies has requested payment of an additional $1200 of lost rent for May and June if closing doesn't occur June 1. Shirley Wass moved to approve payment of lost rent to Sheldon Nies; Joel Kraft seconded and the motion carried unanimouslv. 3. Barry Anderson reported that a development agreement and g a - round lease has been drafted and has been delivered to Prince of Peace attorney, Ron McGraw. 4. An updated budget was distributed regarding land acquisition and associated expenses. VII. HOUSING IMPLEMENTATION PLAN - ESSENTIAL FUNCTION BOND PROJECT STATUS 1. Review of plan with Frank Dunbar, Dunbar Development. The option on the property next to Christ the King Church expires June 30th; an extension would have to be negotiated if the HRA Board wants to pursue an essential function bond project. A preliminary plan for Phase II development of that area was presented which consisted of rental units which could be sold. Don Erickson indicated that a housing comprehensive plan along with use of the Maxfield study will incorporate the use of TIF for areas that would probably not be developed otherwise. The use of TIF to develop market rate housing was solicited by the HCDC Board and is being proposed by Augusta; when a decision will be made is unknown at this time. The use of essential function bonds is attractive because the HRA can control the quality of the development. The downside is the limit of City bonding to $10,000,000 in order for bonds to be bank qualified and the exposure to the City to issue an operating deficit guarantee. 2. Dennis Balyea.t from Miller Schroeder indicated that currently bond rates for non - profits are going at 7.751 to 8.001. VIII. TRANSFER OF HCDC HOUSING PROGRAMS TO HRA FOR ADMINISTRATION 1. Copy of memo for Board information • • 11 • IX. VISION 1. Materials for vision process were distributed; a special meeting will be scheduled; Joel Kraft volunteered to facilitate. X. ADJOURNMENT There being no further business, Chairman John Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary Treasurer �J • HUTCHINSON HOUSING, INC. BOARD MEETING MAY 17, 1994 MINUTES I. CALL TO ORDER: STAFF CONFERENCE ROOM CITY CENTER President Don Erickson called the meeting to order, Members present: Joel Kraft, Shirley Wass and Tammy Wendlandt Members absent: John Paulsen II. CONSIDERATION OF MINUTES OF BOARD MEETING, APRIL 19,1994 There being no additions or corrections, Joel Kraft moved that the minutes be approved as submitted, Shirley Wass seconded and the motion carried unamimously. III. FINANCIAL REPORT The financial report was reviewed, Shirley Wass moved that the financial report be approved as submitted. Tammy Wendlandt seconded and the motion carried unanimously. Funds have been transferred as a loan to the HRA Land Trust account to pay for relocation expenses. • IV. OTHER BUSINESS 1. NONE V. ADJOURNMENT There being no further business, Don Erickson declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary treasurer • '�I-A (4) LIGHT TRAFFIC TASK FORCE MINUTES Monday, June 13, 1994 Members present: John Rodeberg, Dolf Moon, Mary Ann Kasich, Cheryl Plathe, Al Koglin, Ed Doting, Mark Cormier, Leslie Smith, Lucille Smith, Tina Vorlicek and Rick Kjonaas Members absent: Brian Bonte, Ronald Ramirez, Dave Mueller, Jim Marka, Rick Larson, Caroline Pohlen, Kay Peterson, John Arlt, Bob Works and Greg Pates • John Rodeberg explained the suggested routes and primary routes. There was discussion on the downtown area and the bike crossing over Hwy 7 connecting the North and South sections of the city. Dolf Moon commented on the possibilities in the north end of the city near J.C. Park, HTI and Our Saviors Church. The task force discussed the importance of City Council support. There was also discussion on the concept of a this being a long term project. The areas of service are to be addressed by the task force. Discussion followed on the concentration of routes beginning with an outer circle and working into the downtown area. Also, possibly the task force could work with the county. Dolf commented on the Luce Line trail federal enhancement funding in 1995. John Rodeberg stated the city would be striping a bike path on Roberts Rd between Dale St. and School Rd. He stated safety of biking would promote more bicycle riding in the city. Discussion followed on having an East/West route along Roberts Rd and 5th Ave. and a North/South route along School Rd. There was discussion of banning parking on one side of the street to create a bike path. One suggestion would be to create a . temporary path for one summer and review in the fall or have a pilot route to Roberts Park. John explained the city council recommends a public hearing to discuss the project with the public at the Task Force level. Dolf commented on the Park and Recreation/Community Education Board's enthusiasm for the project and he stated he would talk to the Chamber Board also. Rick Kjonaas commented on the paving and widening of county roads. The Task Force recommended approval of a resolution to the county to pave shoulders on the county route area. Rick also commented on the dangerous intersection at the 3M crossing making biking to 3M difficult. The next meeting will be a public hearing at City Center on Monday, July 11, 1994, 6:30 p.m. The meeting adjourned at 7:50 p.m. • 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 17, 1994 L CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: April Brandt, Bill Craig, Dean Wood, Glenn Matejka, Roger Gilmer, Craig Lenz and Chairman Gruett. Absent: None Also present: Building Official Jim Marka, GIS Coordinator Larry Huhn, Director of Park and Recreation Dolf Moon and Director of H.C.D.C. Dick Lennes. 2. CONSIDERATION OF MINUTES DATED APRIL 19, 1994 Mr. Craig made a motion to approve the amended minutes dated April 19, 1994, seconded by Mr. Matejka the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY PARK AND RECREATIONS DEPARTMENT FOR CONSTRUCTION OF 26' X 40' HEATED SHELTER TO BE LOCATED AT KIWANIS PARK Chairman Gruett opened the hearing at 5:33 p.m. with the reading of publication #4659 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for the purpose of considering a conditional use permit to construct a 26' x 40' enclosed heated shelter at Kiwanis Park, formerly Rocket Hill Park, located on 5th Ave NW requested by City Park and Recreation Department. Building Official Jim Marka explained the requirement of a conditional use permit for recreation buildings. Parks and Recreation Specialist John Arlt explained the project as in a long range plan. He commented there were safety considerations at the park which would be alleviated by staffing an attendant in the shelter. This structure would have the capability of being a summer picnic shelter. Off street parking is being discussed with City Engineer John Rodeberg. Mr. Arlt stated there are donations from the community to pay for the project. There was discussion on the playground and the rocket slide. Building Official Jim Marka commented on the neighborhood concerns regarding lights, hours, and loitering. He stated the conditional use permit will establish conditions. Mr. Arlt explained there is no outdoor lighting presently. • Mr. Jay Bartholomew, 466 Main St N., stated concerns with no supervision of children and the possibility of more use by placing a shelter on the site. He asked if it could be a temporary shelter. Mr. Arlt explained the building is heated so the children would not be running in the street to warm cars. A building supervisor will help monitor the problem. HUTCHINSON PLANNING COMMISSION MINUTES MAY 17, 1994 Steve and Jill Auger, 490 Main St N, stated concern with parking and an increase in use of the park. There was discussion of the amount of people and the length . of time they stay at the park. Director of Park and Recreation Dolf Moon commented on the history of the park and many requests to improve the park. the shelter is to provide a more controlled atmosphere in the park. He commented on staffed hours and the fact the community requests for the shelter activated the proposal. Nan Barnes, Kiwanis Club representative, commented on the many requests from the community to have a heated shelter. The Kiwanis Club funding was prompted by the requests. Jim and Ann Martinson, 15 - 5th Ave NW, stated they thought the warming house is a good idea but have concerns with the look of the building. They are concerned with the parking, loitering after hours, litter and safety of the children. Mr. Criag made a motion to continue the hearing to June and directed staff to generate a list of concerns and operation list. The motion was seconded by Mr. Matejka. Mn P.J. D'Auberu, son -in -law of neighboring property owner, stated he has concerns with traffic and parking in private driveways. Mr. Gerald Hintz, 45 - 4th Ave NW, has concerns with trespassing which is already a problem. • The motion by Mr. Craig and seconded by Mr. Matejka carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF AUTOMATIC BAY LOCATED AT 690 SOUTH GRADE RD REQUESTED BY TOM LUDOWESE Chairman Gruett opened the hearing at 6:10 p.m. with the reading of publication 44660 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for the purpose of considering a conditional use permit requested by Tom Ludowese, Acme Carwash, to construct a 28' x 90' automatic bay addition unto the west side of the carwash located at 690 South Grade Rd. Mr. Ludowese presented an updated drawing to address the recommendations from staff. Building Official Marka commented on the east side and the need for a retaining wall. He commented on the development agreement and traffic flow. • HUTCHINSON PLANNING COMMISSION MINUTES MAY 17, 1994 Ms. Kim Eder, mall manager representing Developers Diversified, commented on • the limited warranty deed between Developers Diversified and Mr. Ludowese. Mr. Marka stated the private parties should develop traffic flow. Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:20 p.m. Mr. Craig made a motion to approve the request contingent on satisfactory compliance of staff recommendations, resolution of traffic control issues and a satisfactory agreement on the retaining wall on the east. Seconded by Mr. Lenz the motion carried unanimously. C) CONSIDERATION OF REZONING FROM C -3 TO R -2 LOCATED ON FRANKLIN STREET REQUESTED BY CITY STAFF Chairman Gruett opened the hearing at 6:21 p.m. with the reading of publication #4661 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for the purpose of considering rezoning property on Franklin Street from C -3 (Central Commercial District) to R- 2 (Multiple Family Residence District) as submitted by City Staff. Building Official Jim Marka commented on this request in the past and explained the history of the rezoning. • Mr. Lenz moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:24 p.m. Mr. Lenz made a motion to approve the rezoning. Seconded by Mr. Wood the motion carried unanimously. d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICK LENNES TO MOVE HOUSE UNTO LOT LOCATED ON FRANKLIN STREET Chairman Gruett opened the hearing at 6;25 p.m. with the reading of publication #4662 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for the purpose of considering a conditional use permit requested by Mr. Rick Lennes to move a house from 15 N. Franklin Street to 26 N Franklin Street. Jim Marka explained this is the Shephard home that was next to the old city hall. He commented on the drainage problems Wendorff Insurance has been experiencing and some possibilities to divert drainage. Mr. Craig made a motion to close the hearing, seconded by Ms. Brandt the hearing closed at 6:35 p.m. Mr. Craig made a motion to recommend approval of the request contingent of staff recommendations to reroof and reside or repaint exterior of house and verify with City Engineer that drainage problems will not • worsen for the property owners to the south by this move. Seconded by Mr. Lenz the motion carried unanimously. HUTCHINSON PLANNING COMMISSION MINUTES MAY 17, 1994 e) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE REGARDING LOT DEPTH AND DENSITY IN I -2 DISTRICT Chairman Gruett opened the hearing at 6:36 p.m. with the reading of publication 44663 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for consideration of an amendment to the zoning ordinance Section 8.15 requested by City Staff to change lot area from 5 acres to 3 acres and lot depth from 600' to 400' in the I -2 (Heavy Industrial District). Building Official Jim Marka commented on this request and his conversation with the BRW consultant. He stated staff discussed appropriate area and depth and an average from I -1 (Light Industrial District). Mr. Craig moved to close the hearing, seconded by Mr. Gilmer the hearing closed a 6:39 p.m. Mr. Craig made a motion to recommend approval of the amendment. Seconded by Mr. Craig the motion carried unanimously. f) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING CHURCH FOR THE CONSTRUCTION OF 26' X 42' STORAGE GARAGE LOCATED ON CHURCH PROPERTY Chairman Gruett opened the hearing at 6:40 p.m. with the reading of publication • #4664 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for a conditional use permit requested by Christ the King Church for the construction of a 26' x 42' storage garage located at 1040 South Grade Rd. Mr. Marka commented on the conditional use permit for garages over 1000 sq. ft. Mr. Craig moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:41 p.m. Mr. Lenz made a motion to recommend approval of the request. Seconded by Mr. Craig the motion carried unanimously. g) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE 1976 MOBILE HOME TO LOT IN COUNTRY CLUB TERRACE REQUESTED BY ROBERT CARLSON WITHDRAWN h) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT 24' X 24' GNR4GE REQUESTED BY ROD OLSON LOCATED AT 145 GLEN STREET NORTH • 4 11 HUTCHINSON PLANNING COMMISSION MINUTES MAY 17, 1994 Chairman Gruett opened the hearing at 6:42 p.m. with the reading of publication #4670 as published in the Hutchinson Leader on May 5, 1994. The request is for the consideration of a conditional use permit to construct a 24' x 24' garage in the flood way located at 145 Glen Street North. Building Official Jim Marka commented the garage would be both in the flood fringe and flood way. He stated the ordinance limits the size of the garage to a 24' x 24' not 24' x 30'. Skip Wright, DNR Hydrologist, will permit the construction. Mr. Olson commented on the door changes. Mr. Lenz moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:50 p.m. Mr. Lenz made a motion to recommend approval of the request noting _staff recommendations of construction to a maximum of 576 sq. ft., flood proof, adequately anchor, poured foundation or solid reinforced masonry and recertification of top of block, verify alley improvements a minimum of 6" of gravel for alley construction is required. Seconded by Mr. Gilmer the motion carried unanimously. 4. OLD BUSINESS NONE 5. NEW BUSINESS (a) DISCUSSION OF PRINCE OF PEACE RETIREMENT LIVING PROJECT Jim Marka commented on the proposal and the fact the plat is substantially complete the public hearing for the request will possibly be held next month. (b) CONSIDERATION OF PETITION TO BEGIN ANNEXATION OF 3.2 ACRES IN HASSAN VALLEY TWP SUBMITTED BY ZAPP NATIONAL BANK, ST. CLOUD, AS TRUSTEES OF MARVIN HOERNEMANN TRUST Building Official Marka explained the request and notification to the Hassan Valley Officials of the request. Mr. Daryl Moritko, Zapp Bank, commented on the proposal regarding the road and development. He stated this was approved by the township. Mr. Lenz made a motion to recommend approval of the annexation, seconded by • Mr. Craig the motion carried unanimously. c HUTCHINSON PLANNING COMMISSION MINUTES MAY 17, 1994 (c) CONSIDERATION OF REGISTERED LAND SURVEY OF THE MARVIN HOERNEMANN TRUST PROPERTY LOCATED IN HASSAN VALLEY TWP (2 MILE RADIUS) Mr. Lenz made a motion to recommend approval of the request with no objection, seconded by Mr. Craig the motion carried unanimously. (d) DISCUSSION OF HAM RADIO ANTENNA REQUESTED BY DOUG BROWN TO BE LOCATED AT 954 CHURCH STREET Mr. Marka commented on a request by Mr. Doug Brown, 954 Church Street, for a ham radio antenna to be located at his residence. He stated the zoning ordinance presently would not permit a 60' antenna in the yard. Mr. Brown explained the use of the radio and need for the antenna. He stated it would be place by his garage between his property and the neighbors property. Mr. Lenz made a motion for staff to amend the ordinance Section 10, seconded by Mr. Craig the motion carried unanimously. (e) COMMUNICATION FROM STAFF 1. SKETCH SUBMITTED BY DAVID BROLL Building Official Jim Marka commented on the request and the timeline for improvement projects. Mr. David Broll explained the development as for one story townhouses. It is the consensus of the planning commission to move ahead with the replat and variance for the one lot. 2. DISCUSSION OF SITE PLAN FOR HUTCHINSON IRON AND METAL Mr. Marka explained staff has not reviewed the plan and commented on the berming and dedication of right -of -way. Mr. Freedland explained Barr Engineering delineated the wetlands and stated he will place appropriate planting in the wetland. Mr. Craig moved city staff, neighboring property owners, and Mr. Freedland review the plan and come to consensus before a special meeting Planning Commission meeting to take action on the plan, seconded by Mr. Lenz the motion carried unanimously. There will be a special meeting of the planning commission on Thursday, May 19, 1994, at 5:45 p.m. • n U HUTCHINSON PLANNING COMMISSION MINUTES MAY 17, 1994 3. COMPREHENSIVE PLAN WORKSHEET Jim commented on the worksheet and the next step in the process. 4. AMENDMENT TO SUBDIVISION ORDINANCE Jim explained the need to incorporate the Light Traffic Pedestrian and Bike Paths into the subdivision ordinance. 5. ORDERLY ANNEXATION Letters have been mailed to the townships and we are waiting their reply. 6. PLANNING COMMISSION REPRESENTATION ON THE HUTCHINSON COMMUNITY SENIOR HOUSING TASK FORCE Clint Gruett commented on the request by Burns Manor Administrator for a task force member from the planning commission. 6. ADJOURNMENT The meeting adjourned at 8:00 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Thursday, May 19, 1994 C1 1. CALL TO ORDER 5:45 P.M. The meeting was called to order by Chairman Clint Gruett at 5:45 p.m. with the following members present: April Brandt, Bill Craig, Dean Wood (6:00 p.m.), Glenn Matejka, Roger Gilmer and Chairman Gruett. Absent: Craig Lenz Also present: Building Official Jim Marka and Director of H.C.D.C. Dick Lennes. 2. CONSIDERATION OF SITE PLAN SUBMITTED BY JAY FREEDLAND, HUTCHINSON IRON AND METAL Building Official Jim Marks commented on the Planning Commission motion to bring back the site plan and he reviewed the staff comments regarding the berm, wetlands, E.A.W., product storage, loading berth and storm sewer run off. Mr. and Mrs. Steve Eggert commented on their concerns if there would be a new owner. There was discussion on the conditions of the property. Mr. Craig made a motion to recommend approval of the site plan subject to compliance with staff recommendations. Seconded by Mr. Gilmer the motion carried unanimously. • 3. ADJOURNMENT The meeting adjourned at 6:00 p.m. n f� Hutchinson Library Board Meeting Thursday, June 9, 1994 Members Present: Mary Henke, Dolores Brunner, Ray Peterson, City Council Liason, Paul Wright, Roy Johnsen, PLS Board Member, Joyce Beytien Review of the May 5 minutes Old Business: Kay gave an update on the proposed sign for the Library. If there is any historical information on the sign it needs to be reviewed by the Bureau of Indian Affairs and the MN Historical Society. If the sign is similar to the "Popcorn" sign, it could be about $300. Jerry Notch was the builder of the "Popcorn" sign. The election of officers proceeded with Dolores Brunner as President, Paul Wright as V. P. and Joyce Beytien as Secretary. Motion was made and passed to cast a unanimous ballot for the • slate of officers. (Kay P. and Paul W.) New business: The library budget for 1995, prepared by Mary, was presented by Mary and approved. ( Motion made and passed, Paul W. and Kay P.) It will be sent on to PLS. The Budget Worksheet of 1994 library expenses was also reviewed. An overview of SAMMIE ( SW Area Multi —type Multi County Inter Library Exchange) was given by Dolores, of which she is a member. It operates on state and federal grants and the office is at Southwest State College at Marshall. This is for all schools and public libraries. Meeting was adjourned. (Paul W. and Joyce B.) The next meeting will be at 4:30 on July 28, 1994 (Thursday) Joyce Beytien, Secretary, Hutchinson Library Board • "/ -A, (� RESOLUTION NO. 10257 • RESOLUTION DESIGNATING THE LOCATION OF THE POLLING PLACE AND APPOINTING JUDGES FOR THE MCLEOD COUNTY SPECIAL ELECTION WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 204B.21, Subd. 2 of the Laws of Minnesota states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the location of polling place and naming of judges for the Special McLeod County Election, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the polling place to be used during the 1994 Special McLeod County Election for all precincts will be in the Recreation Center located at 900 Harrington Street, 2. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 28th day of June, 1994. • ATTEST: Gary D. Plotz City Administrator C] Marlin D. Torgerson Mayor 4 -g. (2) ELECTION JUDGES CITY OF HUTCHINSON SPECIAL COUNTY ELECTIONS JULY 12, 1994 PRECINCT 1 GRACE KOTTKE CLARA TEWS IRMA KREIE HARRIET SCHMIDT PRECINCT 2 ROSINA JOHNSON RUTH HAGEN DORIS DAGGETT EVELYN PROCHNOW PRECINCT 3 DARLEEN KNIGGE PHYLISS WESELOH EVELYN VANHALE HARRIET WIXCEY REGISTRATION TABLE FERN FRANK NORMA TOTUSHEK s 587 -8139 1028 JEFFERSON 587 -5235 714 JEFFERSON ST SO 587 -5734 55 SHERWOOD CR 587 -5466 45 SHERWOOD CR 587 -5677 450 ROSE LANE 587 -8109 554 CLARK ST 587 -2382 978 ROLLING GREEN LN 587 -2723 10 NO GLEN 587 -8415 674 HARRINGTON 587 -6318 1109 LEWIS AVE 587 -6820 915 THOMAS AVE 587 -2353 360 W. PISHNEY 587 -3280 595 LYNN RD 587 -2318 1151 FAIRWAY AVE 11 CJ r1 LJ RESOLUTION NO. 10258 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Blacktop - 360 Ton 7,182.0 Cemetery Road Cemetery Yes Wm. Mueller & Sons The following items were authorized due to an emergency need: ITEM COST Date Approved: June 28. 1994 *Motion made by: Seconded by: PURPOSE DEPT. [BUDGET I VENDOR Resolution submitted for Council action by: // -/ (a) RESOLUTION NO. 10260 i RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Director of Engineering and the Police Chief agree that the following areas have traffic control concerns which wan-ant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes that a traffic control device known as a "ONE WAY" sign shall be erected at the following location: North bound in the alley surrounded by the following streets: Main Street South, Hassan Street SE, 5th Avenue SE, 6th Avenue SE (One sign on each end) That the Council hereby establishes that a traffic control device known as a "DO NOT ENTER" sign shall be erected at the following locations: On the above referenced alley, at 5th Avenue SE Adopted this 28th day of June, 1994 by the City Council of Hutchinson, Minnesota City Administrator - Gary D. Plotz • Mayor - Marlin Torgerson ss� 5`f.Si�T/l�n- E • CI • M E M O R A N D U M DATE: June 28th, 1994 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of June Attached is a listing of the delinquent water and sewer accounts for the month of June. Recommend service be discontinued on Tuesday, July 5th, 1994 at Noon. • City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 1- 420 - 0125 -001 Connie Prince 125 Glen St S Hutchinson MN 55350 125 Glen St S 213.63 CC: Dan Salas 125 Glen St S Hutchinson MN 55350 3- 275- 0435 -498 Lundeen /Nygaard c/o Wallace Nygaard Cokato MN 55321 435 California St #4 175.29 CC: Wayne Kenning 705 Milwaukee Av Hutchinson MN 55350 3- 275- 0490 -092 Jeffery Bonderman Rt 2 Box 127 Gibbon MN 55335 490 California St 80.78 Parks & Recreation 900 Harrington Street SW Hutchinson, MN55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 �� t Printed an recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 1- 270 - 0706 -083 1- 455- 0845 -074 • David John Doug Hickler 706 Brown St 845 Grove St S Hutchinson MN 55350 Hutchinson MN 55350 706 Brown St 845 Grove St S 45.73 170.13 Promises 7 -1 -94 Promises 7 -1 -94 1- 270 - 0835 -023 1 -570- 0015 -012 Gary J Miller Lee /Mary A Cheney 835 Brown St 15 Jefferson St S Hutchinson MN 55350 Hutchinson MN 55350 835 Brown St 15 Jefferson St S 144.20 49.96 Promises 7 -1 -94 Promises 7 -6 -94 1- 395 - 0316 -003 1- 570- 0546 -097 Heather Clouse Penny Lieder 316 Franklin St S 546 Jefferson St S Hutchinson MN 55350 Hutchinson MN 55350 316 Franklin St S 546 Jefferson St S 155.35 134.12 Promises 1/2 on 7 -1 -94 Promises 7 -1 -94 1/2 on 7 -15 -94 1 -665- 0506 -093 1- 395- 0505 -015 Douglas Winn Martin Garcia 506 Main S • 505 Franklin St S h' on MN 55350 Hutchinson MN 5350 5 St S 505 Franklin St S 163.31 103.51 Promises 6 -2 94 1- 420 - 0705 -082 1- 685 - 0628 -023 Mark Betker eg Robbins 705 Glen St S 62 S Hutchinson MN 55350 Hutchi n 55350 705 Glen St S 628 in St S 169.19 2 .35 1 -420- 0706 -075 1- 685- 0725 -041 Brian Meiers Pearl Westlund 706 Glen St S 725 Main St S Hutchinson MN 55350 Hutchinson MN 55350 706 Glen St S 725 Main St S 89.49 7.34 Promises 7 -1 -94 1- 455 - 0316 -071 Gary Piehl 316 Grove St S Hutchinson MN 55350 316 Grove St S • 116.79 Promises 7 -8 -94 ,Tf-- 13 us kmo 1 19� 4 87 Gv v q,rVi -K �o). {L +O,fNSON Mfv SSSS O • pw 6ia- 5g ?- 56$9 JUN 13 1991 0�0�A;H:NyC, e.�P"I' 1 "�Rc.�AN 5 r2fZM�� F (4cyrr,'Prod,"" , re��•.A Wcof Sc,l Oo` IZocck a .I�,.��1 r-k froft t%j ov Svpc� (ayvtcr ow C-)1>t.4 o� 41TAC., -L�01.. iti AGIVANC& • �•5, t � Lot,. Nc.ad Eo GG,,j'p .7� N'V- �It ri�� 6kc C(O-, M•1 PkovE 'd- i s I -$qo -(oa ri tic oc. i>t a r%LmNC,Cl(- OYt M y An. St,w .r: wt pic, 559 7 - S6r,&rl _ - y June 22, 1994 M E M O R A N D U M TO: Mayor & Council FROM: Marilyn J. Swanson, Admin. Secretary SUBJECT: Application for Transient Merchant Permit Ryan Bushman For the past two years Ryan Bushman has been issued a transient merchant permit from the City to sell farm produce within the city limits. Again this year, Mr. Bushman is requesting a permit to sell farm products from a stand at the corner of Hwy. 7 West and School Road, located on Super America property. Since there have been no complaints or problems with Mr. Bushman's past sales, I am attaching a copy of his 1993 application. There are no changes except for the location. CC: Ryan Bushman Citi Center I11 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 ParL & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Prinrec �n reccrled paper • Police Services • 10 Franklin Street SW Hutchinson, MN55350 -2464 (612).587-2242 Fax(612)587 -6427 • • 0 APPLICATION A B O FOR 6 PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS cm � Hura�ir� 2" x 2" Picture NAME and DRIVER'S LICENSE INFORMATION required Q I NAME: 11 V A w f LA S V MA L) How many days? PERMANENT ADDRESS: 1$0 Ecko Dr. #-aoa PERMANENT TELEPHONE: (ok I- S S 7 - S 6%9 TEMPORARY LOCAL ADDRESS: TEMPORARY TELEPHONE ACCESS: DRIVER'S LICENSE NUMBER (STATE) M I (N) HEIGHTS: V „ WEIGHT 1_"65_ EYE COLOR Q1SA, FEES 8 LENGTH OF PERMIT REQUESTED Months? Or year? LICENSE FEES ARE AS FOLLOWS: Application Fee of S Solicitors, per day Solicitors, per year Transient Merchants, Transient Merchants, Peddlers, per day .. Peddlers, per year . ?5 applied towards the following permit fee(s) ......... ............................... $ 25.00 ........ ............................... $200.00 per day ............................... S 25.00 per year .............................. $200.00 ............................ I........... 5 O ......... ............................... 5200 DO BACKGROUND STATEMENT HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES NO�_ IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: 4-2). DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: ��s,,�:, I let�i�(;R, <' Via . C.P X34" u � �' � • � � r DESCRIBE METHOD OF DELIVERY: DESCRIBE YOUR SOURCE OF SUPPLY - NAME 8 ADDRESS OF SUPPLIER: T' ,v5 1 I /ll / V • PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: SAME 3 ADDRESS: 11 (Ak l lfomk%llj NAME S ADDRESS:(,ti d c.�. (•� ' r , PHONE NUMBER: j ! - j /�, i PHONE NUMBER: I ! � I I- STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: CITY /STATE NAME: I� ? L.-�'n. DATE OF ACTIVITY: FROM: I - ( 5 ] TO: Cl - G -2- is I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.' I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding SSOO or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. P" �' () ��2' - 1� - /a - ?__1 Sij4t re of Applicant Date • No application will be forwarded to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. �1 OFFICE USE POLICE CHIEF RECOMMENDATION: • • -3- RELEASE OF ISFORMATIC:: As an applicant for d ?e7C.�e rS.; $ :.iCiCOrS /?r3rs i2. ^.; Merchants Lic-e ^.se from t ^e City of Hutchinson, Minnesota, I an required to f::r._i -sh infor —. on which that a_er.:.: Lav use in _eter-.iaing my Loral, physical, and financial ticr.s. In this c:nnection, I hereby expressly authorize release of any and all in- formation which ycu may have concerning me, including info ration of a ccn :_ entia: or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or person furnishing infc ration to that agency as expressly autborized above, from any liability for da=age which may result from furnishi_ne the infc--ation requested. App'licant's Full Printed Same: Applicant's Address: Applicant's Birth Date: ( (Number) (City) !,L ( i e) (street %0._ (County E' (State S Zi:i (Month) (Day) (Year) Applicant's Place of Birth: cM . ro,� 3 (City) (State) Applicant's Social Security No.: Applicant's Driver's License ::o.: Dar I � LL-� Vie-_ - -- s • r RETAIL "ON SALE" _�"° _'�e X ci, .7o ,*tats of oinne5ota, l( COUNTY OF McLeod .1 Clty ___ OF Hutchinson ....._.. ......... _ _...... ... _....._ ..................... so . ._.. __...... To the city Council _.,- _. ,,,__p{ the_ _ City .............. .....pf.. Hutchins. . . .ou. n ................ .. .... ................. _ _ State of Minnesota: HUTCHINSON JAYCEES -- THOHAS C. ULRICH ____. __.....__. _..___ ___ . _._._ ... .. . ........... .......... ......._.. hereby appl..i.e.Sfor a license for the term of one.. day___ ........... .. ............................... _.... ___ _ ................ . from the ....... ...13th .........._day of July"... _... ___ ... ...., 19 @4.. , to "Ll At Retail Only, Non - Intoxicating Malt Liquors, as the same are defined by law, for consumption "OX" those certain promisee in the.._.._ ._.. .............. of Hutchinson ...._......_....._ . ............. .....city......_._..._... _.__ .._..._. _... ...... ........ _.._. ...... ..... _.. described as follows, to-wit:..._ RACE ...Re.tail.. Task .Force .Street .Rance..ftm J00'11:0P.M. ._.._ .............. to be held on First Avenue SE between Main Street and Hassan Street. at which place said applieant...... operate. _-the business, and to that end represent..... and state.. _as follows That said applicant.._. __.is. _.a__._ __...._.___..._.citizen of the United States; of gaol moral character and repute; and has ._..attained the age of 21 years; that__. Hutch_.. Jaycees_._._.._.... proprietors, -of the establish.aurnt for which, the license will be issued if this application is granted. That no manufacturer of such non.intaricating malt liquors has any ownership, in whole or ia, part, in said business of said applicant —.or any interest therein; That said applicant, make ..this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of mid _ city .... of.._ Hut. C. h. inso„ n_....._ ................ .....................__...".. applicable thereto, which are hereby made a part hereof, and hereby agree to observe and obey the same; Recommend approval with restrictions and requirements as in past. Drivers license I.D. to be required for purchase. Steve Madsen, Police Chief Each applicant further states that _he is not nou, the holder of, nor has --he made application for, nor does --he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. p 1N2 3W CITY OF HUTCHINSON Dated. ..June .20. ., — 19._94.._ ..:;:.a.. ..........0 –. . ............... . ............. _AY..CFFS Th mas C. 111rich ......... _. .... ... ..... ...... .4pplieant...... P. 0. Address ... 50.!.__Harringtoq.. Street ........... .... .. _.__ ............ .__....... xsl. t. t. h. inSOA..... MAI._.... S. S. J.S.O.......................... // _�, REM[. "ON SALE" sa •Y *tats of Oinntgota, COUXTr of .__...M.aL. aril.._..._....._...._....._.._ .._.. G..[ x-._.__ ..... ---. Ol_ �luLChinson........... -------- _ To the ... ....... ..._City Council ...... ___of the_ ...... City ................ of ...Hutchinson................. ....... .................... _ . _ State of Minnesota: HVTCHINSON JAYCEES ... .._ THOMAS..__ Q._,_ ULRICH_............. ....._____.._ ...... ........... ................... _._.._._._. hcraby aPPl. ies.for a Ixeense for the term o1.._._..._..nne.. y.........._.._.........._....._._..........._.__..._ .... ............_._....._....._.... from the ............. ...... 13th. .... .__.. ...................._. ..........day of .............. _......_A48u &t ....... _ ........ . _.._ .......... _— ......, 19.94—, to sell At Retail Only, Non - Intoxicating Malt LiWOM w the same are defined by law, for consumption ' OX" those certain pmmism in OW- ..___. ........... _._......._... City Hutchinson ..........._ ............. ............................... of ....__.... .... _.__.........._._...._. ........ _ ..... _._..._.._..__._.......... _ described as follows, toudt:........._ Wedding_ Party ... a t„F arground.;.__........—......... __ ..... __......___— ....... _.... at which Place said applieant. ..... operate - -the bswinem of and to that end represcnt.....and state...-as follows That said applicant. ... .._..... Ass_ ....._.....- .......... dtixn___. of the United States; of good moral character and repute; and has _.._.attained the age of 21 years; that.. Hutch _...Jaycees. ... ... _...... proprietors..._.of the establishment for which the license will be issued if this application is granted. That w manufacturer of such non - intoxicating malt liquor, hae any ow ship, En whole or ise part, in said business of said applicant..... or any interest therein; That said appliea.n.t .. make .... thin application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of mid........_.._C tY, of _ Hutchinson___ ....... I ............... __ ........ ... .... applicable thereto. whi h are hereby made a part hereof, and hereby agree ._.. to observe and obey the same; Recommend approval with restrictions and requirements as in past. Drivers license I.D. to be required for purchase. Steve Madson, Police Chief Each applicant further states that —he is not now the holder of, we has _he made application for, nor does --he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. Do".. . -JunP-2-0— .. — - , 19.94 .. PE CITY OF HUTCHINSON - f �HITLHiNS9N...JAXS,.£.$S_. �THOMAS_C: ULRICH zpplieant. -- P. 0 dddreee _507 _Harrington Street _ ... _ .......... .............. .lutLl3ill5An.�.. E 0 `J 0 C 0 C.J REPAEL "ON SALE" 6tate of 01innegota COUNTY OF. __..McLeod ,,,._City _.._OF_._ Hutchinson To the _._.. _...City_Council ... ... _. _....of the....... City ................... ...... oi ..Hutchinson....... .......... . ....._____ ._....... ...... _..._ .... ... ..... ....... ._.....__...........__. State of Minnesota: hereby appl ies. for a license for the term of. five days ,_ (August 1923x_,1994),,,, ........ from the ... ..... 14th ........ _........... ......... _._.__. day of_. . August. _ ...,1994 to sell At Retail Only, Non - Intoxicating Malt Liquors, as, the same are defined by law, for consumption "ON" those certain premises is the. ..... _ ............ _ ....... _._..._ ...... .... ...__......... city __......._........_......._of Hutchinson described as follows, ta-wit: ....McLeod Countx_Fair Grounds for County Fair Operate Beer Garden at which place said applicant._.. operate.__the business and to that end represent..... and state_.. as follows That said applicant._.._..._.... is_ .a__._....._.__.......adii:en.. _... of the United States; of food moral character and repute: and ha _.. attained the age of fl years; that .. McLeod.. Co .._Ag.. Assn. . -proprietor ........ of the establiuhmrnt for which the license will be issued if this application is granted. That no manufacturer of such non- intoxiating malt liquors has any ownership, in whole or in part, in said bueinese of #aid applicant.... or any interest therein; That said applicant _.. make this application pursuant and subject to all the law& of the State of Afinnesota and the ordinances and refutations of said._._.. City Of Hu Cc.hinson applunbie thereto, which are hereby made a part hereof, and hereby agree _... to obeerpe and obey the same; •a... of ..rw.•.a.a Recommend approval with restrictions and requirements as in past. Drivers license I.D. to be required for purchase. Steve Madson, Police Chief Each applicant further states that _he is not now the holder of, nor has Je made application for, nor does —he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. Dated............_ _- OZ_2..._.__...._...._, 19.5.4"4 % � � Applicant _ P. O. Adarc.. i C 'MEMORANDUM June 24, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Letting No. 3 /Project No. 94 -03 "Lakewood Drive" Resolution Ordering Preparation of Assessment Roll Resolution Accepting Assessment Roll and Calling for Hearing Letting No. 8 /Project No. 94 -09 "Arch Street" Resolution Ordering Preparation of Assessment Roll Resolution Accepting Assessment Roll and Calling for Hearing Letting No. 12 /Project No. 94 -24 "Hunters Ridge' Project No. 94 -28 "Fairway Estates" Resolution Ordering Preparation of Assessment Roll Resolution Accepting Assessment Roll and Waiving Hearing Resolution Approving Assessment Roll Resolution Accepting Bid and Awarding Contract Attached are the above referenced draft Resolutions. Due to the lateness of the Bid (Monday for two of the Lettings) we can not have final Resolutions for the Council packet. The final Resolutions will be available at the Council meeting. Assessment Hearings for the first two Lettings will beat the next meeting on July 12. Letting No. 12 does not require an Assessment Hearing. These should be the last hearings for the year, except for the Otter Lake Crossing project. Cin Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax (612) 234 -4240 Parks & Recreation Police Services 900 Harrington Street SW 10 Franklin Street 5 Hutchinson, MN55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -2975 /� (612) 587 -2242 Fax (612) 234 -4240 /� 1 Fax (612) 587 -6427 RESOLUTION NO. 10261 • RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 294 LETTING NO.3 PROJECT NO. 94 -03 WHEREAS, cost has been determined for the improvement of Lakewood Drive from 700' southerly of McDonald Drive to South Grade Road by the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base and appurtenances, and the bid price for such improvement is $ and the expenses incurred or to be incurred in the making of such improvement amount to S so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be S and the portion of the cost to be assessed against benefitted property owners is declared to be S 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the fast of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of percent (+ or -) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. • 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 28th day of June, 1994. City Administrator 0 Mayor RESOLUTION NO. 10262 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 294 . LETTING NO.3 PROJECT NO. 94-03 WHEREAS, by a resolution passed by the Council on the 28th day of June, 1994, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving Lakewood Drive from 700' southerly of McDonald Drive to South Grade Road by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A bearing shall be held on the 26th day of July, 1994, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, • to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1st, 1994. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 28th day of June, 1994. Mayor City Administrator 4,F, RESOLUTION NO. 10263 • RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 2% LETTING NO. 8/11 PROJECT NO. 94-09/94-20/94-29 WHEREAS, cost has been determined for the improvement of: Project No. 94-09 Arch Street from 2nd Avenue SE to High Street by construction of Storm Sewer, Sanitary Sewer, Sewer Services, Watermain, Water Services, Street Restoration and Appurtenances; Project No. 94-20 Denver Avenue from West Termini to Wal-Mart by construction of watermain and appurtenances; Project No. 94.29 Lot 1, Auditor's Plat Section 7 -11629 (County PID #23230.0015) McKimm Transit on TH 22 South, South of Crow River by construction of sanitary sewer, sewer service, watermain, water service and appurtenances; and the bid price for such improvement is $ and the expenses incurred or to be incurred in the making of such improvement amount to f , so that the total cost of the improvement will be f NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be f and the portion of the cost to be assessed against benefitted property owners is declared to be 's • 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of percent (+ or -) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineenng, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 28th day of June, 1994. City Administrator i Mayor RESOLUTION NO. 10264 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 296 LETTING NO.8 PROJECT NO. 94-09 WHEREAS, by a resolution passed by the Council on the 28th day of June, 1994, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving Arch Street from 2nd Avenue SE to High Street by construction of storm sewer, sanitary sewer and services, watetmain and services, street restoration and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of July, 1994, in the Council Chambers at City Hall at 8:00 P11. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the bearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1st, 1994. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 28th day of June, 1994. Mayor City Administrator • RESOLUTION NO. 10265 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 296 LETTING NO. 11 PROJECT NOS. 94.20 K 94-29 WHEREAS, by a resolution passed by the Council on the 28th day of June, 1994, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 94-20 Denver Avenue from Wen Termini to Wal -Mart by construction of watermain and appurtenances; Project No. 94.29 Lot 1, Auditor's Plat Section 7- 116-29 (County PID #23230.0015) McKimm Transit on TH 22 South, South of Crow River by construction of sanitary sewer, sewer service, watermain, water service and appurtenances; WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The cost on Project No. 94-20 is 100% City Cost and hearing is hereby waived. 2. The hearing on such proposed assessments for Project No. 94-29 has been waived by 1000/6 of the affected property owners. • 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the due of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1, 1994. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 28th day of June, 1994 City Administrator Mayor 4-6` RESOLUTION NO. 10266 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 295 LETTING NO. 12 PROJECT NO. 94.24 & 94 -28 WHEREAS, cost has been determined for the improvement of: Project No. 94-24 Loa 1 through 7 of Block 1, Lou I through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge; Project No. 94-28 Loa 1 through 12 of Block 1 and Lou 1 through 13 of Block 2, in Fairway Estates; by the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base and appurtenances, and the bid price for such improvement is S and the expenses incurred or to be incurred in the making of such improvement amount to S so that the total cost of the improvement will be S NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF H[TTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be S and the portion of the cost to be assessed against benefitted property owners is declared to be S 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate • of percent (+ or -) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 28th day of June, 1994. City Administrator Mayor 4-11, RESOLUTION NO. 10267 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 295 LETTING NO. 12 PROJECT NO. 94-24/94-28 WHEREAS, by a resolution passed by the Council on the 28th day of June, 1994, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 94-24 Lots I through 7 of Block 1, Lou I through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge; Project No. 94.28 Lou 1 through 12 of Block 1 and Lou I through 13 of Block 2, in Fairway Estates; by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The hearing on such proposed assessment has been waived by 100% of the affected property owners. 2. The owner of any property so assessed may, at any time prior to certification of the assessment to the Counry Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1, 1994. He may at any • time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 28th day of June, 1994. Mayor City Administrator 0 _Y RESOLUTION NO. 10268 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 295 LETTING NO. 12 PROJECT NOS. 94-24 & 94-28 WHEREAS, pursuant to receipt of petition and waiver of hearing the Council has met and reviewed the proposed assessment for the improvement of: Project No. 94-24 Lou 1 through 7 of Block 1, Lots 1 through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge; Project No. 94-28 Lots 1 through 12 of Block 1 and Lou 1 through 13 of Block 2, in Fairway Estates; by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete _ curb and gutter, bituminous base and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of _percent per annum as set down by the adoption of this assessment resolution. To the first installment is shall be added interest on the entire assessment from November 1, 1994, until the 31st day of December, 1995. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of November, 1994; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Hutchinson City Council this 28th day of June, 1994. City Administrator Mayor RESOLUTION NO. 10269 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 12 PROJECT NOS. 94-24 & 94-28 WHEREAS, pursuant to an advertisement for bids for the improvement of: Project No. 94-24 Lou 1 through 7 of Block 1, Lou 1 through 3 of Block 2, and Lots 1 through 7 of Block 3 in Hunter's Ridge; Project No. 94-28 Lou 1 through 12 of Block 1 and Lou 1 through 13 of Bloch 2, in Fairway Estates; by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: AND WHEREAS, it appears that of is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 28th day of June, 1994. Mayor City Administrator E • I� L.J C u • ' , June 23, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Street Light Improvements on Huron and Erie Streets and Surrounding Areas Attached is a petition requesting street lights in the newly reconstructed utility and roadway areanorth of 3M. We recommend sending the request to Hutchinson Utilities with our approval, based on additionally needed fixtures. isCin Center 111 Hassan Street SE Hutchinson. MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 Police Sen ices 10 Franklin Street SW Hutchinson, MN 55350 -2464 / (612) 587 -2242 Fax(612)587 -6427 • We, the property owners on Erie Street South, do hereby petition the City of Hutchinson to install new street lights on the boulevards that are of the same type that have within the past year or two, been installed on Monroe Street South. The request is being made o personal safe and property security reasons. Dated this _day of X1994. C� PROPERTY OWNER ADDRESS A�1� SE- 5'a 5 v U] 0 We, the property owners on Erie Street South, do hereby petition the City of Hutchinson to install new street lights on the boulevards that are of the same type that have within the past year or two, been installed on Monroe Street South. The request is being made • or ersonal saf and property security reasons. Dated this day of a 1994. PROPERTY OWNER ADDRESS S.4% 'r We, the property owners on Erie Street South, do hereby petition the City of Hutchinson to install new street lights on the boulevards that are of the same type that have within the past year or two, been installed on nroe Street South. The request is being made foi ersonal sa et and property security reasons. Dated this day of 1994. PROPERTY OWNER ADDRESS A 1 M f f • C� C MEMORANDUM June 23,1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works RE: Consideration of Contract with Two -Way Communications to Install New Public Works Antennae at City Center The Public Works antennae was relocated from the old City Hall to the Police Station prior to demolition. The antennae was mounted temporarily at the Police Station until a new tower could be put up at the new City Center. We recommend completing the work as noted. Cin Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks A kecreatioti 900 Harrington Street SW Hutchinson, MV 55350 -3097 (6121587 -2975 Fa (612) 234 -4240 Police Senices 10 Franklin Street Slt Hutchinson. MN55350 -'-'64 (612) 587 -2242 Fa (612) 587 -6427 L�� I MEMORANDUM DATE: June 22, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY PARK AND RECREATION DEPARTMENT FOR CONSTRUCTION OF 26' X 40' HEATED SHELTER TO BE LOCATED AT KIWANIS PARK Pursuant to Section 8.18, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On March 28, 1994, the Hutchinson Park and Recreation Department, submitted an application for a conditional • use permit for construction of a 26' x 40' enclosed heated shelter at Kiwanis Park located on 51h Ave NW. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, May 17, 1994, at which time there were property owners objecting to the request. The request was continued to the June 21, 1994, regular meeting of the Planning Commission at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson leader on Thursday, May 5, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above subject to staff recommendations as attached. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Cir. re. ; . has w S re' - .S. Hutchinson, MA 55350 -2.` p . He, v!+ h :rrrneton S-rec' c Hurclunson, AN 55350 -305' Pn � .. ;, Fra 1la Srree: Si. Hurch(nsm. AM 55350 - i612)587 -51 (612158.' -29__ 1612 587 -2242 Fay (612)234 -4 2a- lari612i234 -4241 _ Fax(612)58'-642- Kiwanis Park Shelter The P.RC.E. Parks and Facility Committee met on Thursday May 26 to discuss the shelter is proposals. The following items were discussed with action of approval with staff guidelines and revisions as follows: 1. Staff is requesting the City Council consider constructing 300' of diagonal parking along Fifth Ave. for the 1995 Improvement Project budget plans. 2. Safety fencing would placed to encourage separation of sliding, climbing, access and private/public area. 3. During the winter sliding season, indoor shelter would have operation hours of 3 -6 p.m. M -F; 11 a.m. - 6 p.m. Sat.; 1 - 6 p.m. Sun. Building supervisor would monitor hill and shelter at this time. Telephone and first aid would be available in shelter. 4. Park Staff would look for alternatives for the Rocket making it more of a monument than a play apparatus. 5. Trees and stumps on hill will be removed for safety reasons. 6. The Police Chief is aware of this matter and patrolling of this area can be monitored. 7. Signs will be placed in a visible location of the hill so public is aware of rules and • regulations. 8. Park Department will continue to work with changing needs of the Rocket Park area. These recommendations will be forwarded to the Planning Commission for their June 21, 1994, meeting. P.RC.E. will coordinate meeting between Kiwanis, adjacent property owners and city staff. Recommendations will be mailed out by Planning Commission Secretary. ' -/�, r LJ .--- • 0 0 i n SOUTH ELEVATION WEST ELEVATION ELEVATION VIEW 0 0 a t m n\ "p M O \ M c O w g a� c o� `o= 2 2 o. 6i 8 w we C U Y2 c rn ZoZ 3c a ° ZO :a6od i6 /£! /£ uospunu V ofuOS NCI -1 u!yzlnH u6180p uoId L� m atop :Aq uMOip ml�ayS siuo�uN SNNId 1v3219 o p.yawy., gZ 11-k, �Z C U n U O9 -66 O P N a) co co to » W £ �? S O 2 ' C � O ^ IV N F� o ID 10 S Z£1 0 c M a O Q Q P LO r • LU u M L-Li 110 o /P M _cc; m � 1n N 1 {f S'06 z£I f N z 6 2 ^ ip V' p0 J x 1 0 LO G u' 1� N .. N (� w N lS/A/ £! �. 99 9 99 ens 99 1 99 1 cc m N r N .� O L M 1 M S. N dW l SNP �^ 9989 �o O W � � J a V : <n — 1 99 1 cc m N r N .� O L M 1 M S. N dW l SNP �^ 9989 �o RESOLUTION NO. 10249 • RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY HUTCHINSON PARK AND RECREATION DEPT. FOR CONSTRUCTION OF HEATED SHELTER IN KIWANIS PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The Hutchinson Park and Recreation Department, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 for construction of a 26' x 40' enclosed heated shelter located at Mwanis Park on 5th Ave. N W., with the following legal description: Legal Description: Lots 2, 3, and 4, Block 12 N 1/2 City 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to staff recommendations as attached. Adopted by the City Council this 28th da_v of June, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor —14�' Kiwanis Park Shelter The P.R.C.E. Parks and Facility Committee met on Thursday May 26 to discuss the shelter proposals. The following items were discussed with action of approval with staff guidelines and revisions as follows: 1. Staff is requesting the City Council consider constructing 300' of diagonal parking along Fifth Ave. for the 1995 Improvement Project budget plans. 2. Safety fencing woul9placed to encourage separation of sliding, climbing, access and private/public area. 3. During the winter sliding season, indoor shelter would have operation hours of 3 -6 p.m. M -F; 1 I a.m. - 6 p.m. Sat., 1 - 6 p.m. Sun. Building supervisor would monitor hill and shelter at this time. Telephone and first aid would be available in shelter. 4. Park Staff would look for alternatives for the Rocket making it more of a monument than a play apparatus. 5. Trees and stumps on hill will be removed for safety reasons. 6. The Police Chief is aware of this matter and patrolling of this area can be monitored. 7. Signs will be placed in a visible location of the hill so public is aware of rules and regulations. 8. Park Department will continue to work with changing needs of the Rocket Park area. These recommendations will be forwarded to the Planning Commission for their June 21, 1994, meeting. P.R.C.E. will coordinate meeting between Kiwanis, adjacent property owners and city staff. Recommendations will be mailed out by Planning Commission Secretary. 0 • C TO: FROM: DATE: June 22, 1994 I: • • :� • • m ganial I gwoung Kai :. ••• Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary plat. HISTORY On May 31, 1994, Mr. Bruce Naustdal, submitted a preliminary plat of LAKEWOOD ESTATES. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 21, • 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT I. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1994. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary plat meets all the requirements of the Subdivision Ordinance as per Preliminary Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary plat be approved as submitted subject to the attached staff recommendations of June 9, 1994. Cin Center J11 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Parks & Recreation 900 Harrington Street Sti' Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Primed on .ended paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 MEMORANDUM DATE: June 9, 1994 TO: Hutchinson Planning Commission FROM: Planning Staff - G. Plotz, J. Marka, J. Rodeberg, M- Hensen, L. Huhn, S. Madson, C. Stotts, G. Brandt, C. Mangan and D. Lennes SUBJECT: CONSIDERATION OF PRELIMINARY PLAT OF LAKEWOOD ESTATES SUBMITTED BY BRUCE NAUSTDAL AND DIANE SORENSEN Conceptually the plan looks good. Comments are as follows: 1) Does the gas line need to be relocated? This would be at developer's expense. . 2) Confirm with Hutcb Utilities the exact location of the electric service territory line defining who must pay the $800.00 per lot connection fee. Represent on drawings. 3) Submit plat to Park Board for "Parkland Contribution" consideration . 4) Parcel laid out for R -1 zoning - any proposed rezoning? 5) Is there to be SAC and WAC charges on this site? 6) Submit infrastructure design to City Engineer's office for approval and to coordinate with 1994 improvement project. Is on -site retention provided? 7) Lots 1, 2, 17, and 18 do not comply with present day lot depths in R -1 zoning districts. Staff recommends processing variance with plat and approval of such as lot depth is transitioning from previous ordinance depths to present day. City Center Ill Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Prinred an renrled parer - Police Senices . 10 Franklin Street SW Hutchinson, MN55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 Planning Commission Memo Lakewood Estates 6/9/94 Page 2 8) If housing construction is proposed for 1994 season - site access must be by separate route as infrastructure construction is priority. 9) Identify, maintain and/or relocate field drainage tile as necessary. 10) Identify all basement and garage floor elevations. Label lookouts, walkouts -and full - basements. 11) Site grading to be by developer to .6 at site and .2 at street prior to request for services. 12) Provide title opinion to City Attorney. 13) Identify and provide bike/pedestrian path easement. 14) Subdivision agreement required. • 15) Development is outside the floodway and flood fringe boundaries. The development is within the shoreland boundary - all sites will be served by municipal sewer /water. 16) See "Orderly Annexation Agreement' for phasing of property taxes. 17) Confirm hydrant location with City Fire Marshal. cc: Bruce Naustdal Diane Sorensen 11 O .T -T E R I�RM Q 0 0. I S. J } • ee.r. :Inu . ).. ena. fno '4UF� I..', tb.0 n ..II •ymtl•1 c e re no • ulM.u, Mvinr • r•elw•o1151),.. ler In o w(nvl,. In . 28.80. x nn 3e e•.n.. v. one. 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Y. �• 'in'....I uau.wn.ar F _�.c -0K�'t '� -� .•,.�\ % ( J. / / If / = TO sur 1...16. sm sm ). nsl� ON )0.. 0010 ser 4 • uou LOT 1. »m 3,10 W �. _ _ 99__. } . • r ♦ I t '✓ / `).,.' ser•• lo•e .LLV.J Ox. os. •• • •. ��� \ ' ° � + 10, no ontonu /9100_0 IeI II,IHO ` •' 10119, 191op l.. i_l� _- K( L )^� 0e a� 4e1 11. 00]0 KY9 xo mt• wr l••l9fra / 10110•IHq / 1'• .l \Ol q•1IP 'f, � ', (/ utp lon' 00.01 sot ee.14a9)� .. 1� r. �... n• • 0 RESOLUTION NO. 10250 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT KNOWN AS LAKEWOOD ESTATES WHEREAS, Bruce Naustdall, has submitted an application for approval of a preliminary plat to be known as LAKEWOOD ESTATES of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod county, to- wit; Legal Description: That part of the South Half of Section 2, Township 116 North, Range 30 West of the 5th Principal Meridian, described as follows: Commencing at the southeast comer of said Section 2; thence North 89 degrees 28 minutes 26 seconds West, assumed bearing, along the south line of the Southeast Quarter of said Section 2 a distance of 1972.18 feet; thence North 0 degrees 04 minutes 26 seconds West 1328.81 feet; thence North 89 degrees 28 minutes 26 seconds West 899.21 feet; thence North 74 degrees 15 minutes 01 second West 392.15 feet; thence North 15 degrees 49 minutes 24 seconds East 213.08 feet; thence northeasterly 121.09 feet along a tangential curve concave to the southeast, having a radius of 527.93 feet and a central angle of 13 degrees 08 minutes 28 seconds; thence North 28 degrees 57 minutes 52 seconds East 34.19 feet the point of beginning of the land to be described; thence South 28 degrees 57 minutes 52 seconds West 32.81 feet; thence southwesterly 87.90 feet along a tangential curve concave to the southeast, having a radius of 270.00 feet and a central angle of 18 degrees 39 minutes 12 seconds; thence South 10 degrees 18 minutes 40 seconds West tangent to the last said curve. 280.00 feet; thence southerly 46.11 feet along a tangential curve concave to the east, having a radius of 270.00 feet and a central angle of 9 degrees 47 minutes 06 seconds; thence South 0 degrees 31 minutes 34 seconds west, tangent to the last said curve, 532.02 feet; thence North 89 degrees 28 minutes 26 seconds West 129.47 feet; thence northwesterly 194.08 feet along a tangential curve concave to the northwest, having a radius of 335.00 feet and a central angle of 33 degrees 11 minutes 37 seconds; thence North 56 degrees 16 minutes 49 seconds West, tangent to the last said curve, 196.59 feet to the easterly line of FIRST ADDITION TO MARYVIEW, according to the recorded plat thereof, thence northerly, along said easterly line, to the intersection with a line bearing South 89 degrees 42 minutes 36 seconds West from the point of beginning; thence North 89 degrees / 42 minutes 36 seconds East 325.79 feet to the point of beginning. —/ Page 2 Resolution # 10250 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • 1. That said preliminary plat of LAKEWOOD ESTATES is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the attached city staff recommendations. Parkland contribution will be collected with the building permit and there must be an approved subdivision agreement. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without fiuther formality. Adopted by the City Council this 28th day of June , 1994. ATTEST: Gary D. Plotz, City Administrator Marlin Torgerson Mayor • N MEMORANDUM DATE: June 22, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BRENDA ZACKRISON TO MOVE A 16' X 22' GARAGE TO PROPERTY AT 745 FRANKLIN ST. Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 31, 1994, Brenda Zackrison, 745 Franklin St., submitted an application for a conditional use permit to move a 16' x 22' garage located at 745 Franklin St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, 6/211,994, at which time there was no one present objecting to the request. • FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above. Cin center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Parks & Recreation 900 Harrington Sweet SR' Hutchinson, MV 55350-3097 (612) 587 -2975 �� + Fax(6)2) 234 -4240 - Printed nn recn'rled pane - Police Sen ices 10 Franklin Street SW' Hutchinson, MN 55350 -246= (612) 587 -2242 Fax(612)587 -6427 // -//I1 C� E • • G6 c e w, t 6 � Ai 4 i {I I y� RESOLUTION NO. 10251 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER • SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY BRENDA ZACKRISON TO MOVE A 16' X 22' GARAGE TO BE LOCATED AT 745 FRANKLIN ST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Ms. Brenda Zackrison, 745 Franklin, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move a 16' x 22' garage to be located at 745 Franklin St., with the following legal description: Legal Description: Lot 6, Block 11, Bonniwell's Second Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the . health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above. Adopted by the City Council this 28th day of June, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor is 4— Nd DATE: June 22, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "BROLL'S FIRST ADDITION" SUBMITTED BY DAVID BROLL Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On May 31 1994, Mr. David Broll, submitted a preliminary and final plat of BROLL'S FIRST ADDITION. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 21, 1994, at which time there was no one present objecting to the request. • FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1994. 3 Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary and final plat meets all the requirements of the Subdivision Ordinance as per Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted subject to the attached staff recommendations. Cin Center 111 Hassan Street SE Hutchinson. MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Parks & Recreation 900 Harrington Street Slt' Hutchinson, MN55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Pnrtled on ren'eted paper - Police .Sen -ices 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Far(612)587 -6427 HUTCHINSON FIRE DEPARTMENT • ;ANDUM TO: Hutchinson Planning Commission FROM: Casey Stotts, Fire Marshal 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 DATE: June 9, 1994 SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS "BROLL'S 1ST ADDITION" SUBMITTED BY DAVID BROLL The minimum access turn around that is required by the Fire Department/Emergency Vehicles on any dead end street exceeding 150' (U.F.C. 10.204 (d)) is a 60' diameter cul -de -sac. Attached is a copy of the Uniform Fire Code section 10.204. Any questions call me at the fire station 587 -2506. cc: David Broll • MEMORANDUM DATE: June 9, 1994 TO: Hutchinson Planning Commission FROM: Planning Staff - G. Plotz, J. Marka, J. Rodeberg, M. Hensen, L. Huhn, S. Madson, C. Stotts, G. Brandt, C. Mangan and D. Lennes SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF BROLL' S 1ST ADDITION SUBMITTED BY DAVID BROLL The planning staff recommends the following: . 1) This is a replat. The parkland dedication has been previously satisfied. 2) After the public hearing deadline date, it was noticed that vacation of easements within the existing plat was necessary. This must take place in July and should not delay the project. However, relocation of any infrastructure (if any) within these easements is to be bore by the developer. 3) Historically, the city has not approved dead -end streets private of public if they exceed 150'. This matter needs to be resolved with the Fire Department. 4) A subdivision agreement is required. 5) Lots 13 and 14 require a 1'6" variance for lot width. 6) Submit infrastructure design to city Engineer for approval and to coordinate with 1994 Improvement Project. 40 Ciry Center I II Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Primed on recycled paper - Police Services 10 Franklin Street SR' Hutchinson, MN5535 0 -2 464 rf �� (612) 587 -2242 Fax(612)587 -6427 Planning Commission Memo Broll's First Addition 6/9/94 Page 2 7) Provide retention pond calculations to City Engineer. 8) Zoning to remain R -3. 9) If housing construction is proposed for 1994 season, site access must be by separate route as infrastructure construction is priority. 10) Identify, maintain and/or relocate field drainage tile as necessary. 11) Grading to be by developer to .6 at site and .2 at street, prior to request for services. 12) Provide title opinion to City Attorney. 13) Confirm hydrant location with Fire Marshal. 14) Provide copy of easement arrangement for Outlot "A ". cc: David Broll • • U REEVION T r— r' J Xo•rrta 1 • , ISH4t m CIRCLC A'r Q mRl e.ai . Y 1 •L x E A00. N � _ _ J 'I Z t w r \ Y a r REf � • ! .e • v� Y.� • Il � O a. • ,oft E � CENTURY MNTCXIM•ON AREA VOCATIONAL TECHNICAL INSTITUTE i • r NY1Wll u 1 `,,m !,�!• N \ AVENUE ! . r 10• KS ! • a f NT E11 fU IT C 4 MP4 t D IEry 1 ! 3 1 ! •' T o I(-1 WMTH)H o Tw- ilO M RL 3 -' E IAr � / y g1BT Ti - I E A • f • ' 1 9 10 V, C� COOPERATIVE 11 4f It It 10 f • II y 12 17 _ 3 oN a m e a w w I• w u cl AVENUE 9OL Ik:AST I Area to be platted "Brollis First Addition" ARt- Aj 10- SLOCK O%E Lol Kc. sa r, OUnOT A 2012 I 95DO 7�7-- It- 2 �3 1 , 1 3 7932 7027 5 5W see Me- 13734 7.7 —77M A 63P: xw 6m: --7:1 599- Wl 59a- 5--- IN 5--- 18 57-7 0' N' 102.52 —1064 7gg3 .II 0 u lit < J,, Of 1> DRY DETENTION PMm C6 r AVERAGE AREA=0.25 A A I i 5 13 60 AIDE & -Ee3UEN7 ------------- - --------- - ------- — ----------------- -- — -- ------ --- -- ---- 106 Sf — ---- ------------- - 3 z-4 1�7 A ki 8 L o I L % (1065 71 — — — — — — — — — — ------------------ 0 R C kA-RD--__ _ AVENUE S,., E. -- ------------ -- ----- -- // RESOLUTION NO. 10252 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT KNOWN AS BROLL'S FIRST ADDITION WHEREAS, David Broll, has submitted an application for approval of a preliminary and final plat to be known as BROLL'S FIRST ADDITION of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod county, to -wit; Legal Description: Lot 2, excepting therefrom the northerly 60.00 feet and Lot 3, Block Two, Orchard Park First Addition, Lots 1 and 2, Block 5, Schimdtbauers Fourth Addition; and Lot 2, Block 1, Village Cooperative of Hutchinson. • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary and final plat of BROLL'S FIRST ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the attached staff recommendations. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 28th day of June, 1994. ATTEST: Gary D. Plotz, • City Administrator Marlin Torgerson Mai or David Broil 218 Main Street South Hutchinson, MN 55350 HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCH I NSON, MINNESOTA 55350 06 -22 -94 Ref; BROLUS FIRST EDITION EMERGENGY VEHICLE ACCESS TURNING AREA. Dear Mr. Broil, Thank -you fortaking the time to address the problem of emergency vehicle turning around in • your planned new edition. I have reviewed your new plans which includes turning for fire apparatus and other emergency vehicles, and found it to be acceptable to the fire department requirements. Again, thank -you for helping keep Hutchinson a safe place to live. CC/ -Brad Emans, Fire Chief - Planning staff I i U Sincerely, Casey D. Stotts Hutchinson Fire Marshal TO: Hutchinson City Council FROM: Hutchinson Planning Commission 22, 1994 SUBJECT: CONSIDERATION OF VARIANCE TO REDUCE LOT WIDTH ON LOTS 13 AND 14 IN BROLL'S FIRST ADDITION REQUESTED BY DAVID BROLL Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On May 31, 1994, David Broll submitted an application for a variance to reduce lot width 2' from 108' to 106' on lots 13 and 14 in Broll's First Addition. A hearing was held at the regular meeting of the Planning Commission on Tuesday, June 21, 1994, at which time was no one present objecting to the request. • FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1994 . RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved based on the findings set forth above. Cin Center 11) Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Parks & Recreation 9, ., Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 Pnnied on r,m led paper - Police Sen ices 10 Franklin Street Sli' Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 r_E- - — - - — - - -R LOT ,. F- A - _ - n .. ., wk ; 1 •s , c - 90ww-E 10252 7 t 6 € c - W 180.00 - ____ ... -... •� .. _ e. LL- 1 9 2 o )I'= 10 12 — m Y O I NOO 1 -1' �- m - - - - f -I ------------ -- g I 13 :1 1q 15 -J 16 17 =� -- :- 18 _I - t•� r 6- _ I - - -- - - - N 901)0.00'E N 90='00'E ORCHARD AVENU. "2/- RESOLUTION NO. 10253 RESOLUTION GRANTING VARIANCE FROM SECTION 8.05 OF • ZONING ORDINANCE NO, 464 TO ALLOW A VARIANCE TO REDUCE LOT WIDTH FROM 108' TO 106' LOCATED IN BROLL'S FIRST ADDITION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. David Broil, has applied for a variance from Section 8.05 of Zoning Ordinance No. 464 for the reduction of lot width from 108' to 106' on lots 13 and 14 located in Broll's First Addition, with the following legal description: Legal Description: Lots 13 and 14, Block 1, Broll's First Addition 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application for variance be approved as set forth above. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair • an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan, 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance be granted based on the findings set forth above. Adopted by the City Council this 28th day of June, 1994. ATTEST: 0 Gary D. Plotz, City Adm. Marlin D. Torgerson, Mayor C MEMORANDUM DATE: June 22, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "OTTER OAKS ADDITION" SUBMITTED BY DENNIS KAHL Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On June 3, 1994, Mr, Dennis Kabl, submitted a preliminary and final plat of OTTER OAKS ADDITION. A public hearing was held at the regular meeting of the Planning Commission on . Tuesday, June 21, 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1994. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary and final plat meets all the requirements of the Subdivision Ordinance as per Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted subject to the attached staff recommendations. • CM Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Parks & Recreation 900 Harrington Street Sti Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Prinled nn ren lei paper - Po ?ice Services 10 Franklin Street Sti Hutchinson, MN 55350 -2464 (612) 587 -2242 / Far (612) 587 -6427 OVER R -I L i ROBERTS • �fo / App_ 0 / ] i R -5 • ,, � �• �« r, z y i z � � +V '� tiJ � ] �• . to y: � {\\ •0� � Dp�,,<D. � c� I I ] i�< • 'DRIVE / • ��4 • f yf I • 4] fO ]• w �9 3 ' Area to be platted der Oaks Addition" v )/ C MEMORANDUM DATE: June 9, 1994 TO: Hutchinson Planning Commission FROM: Planning Staff - G. Plotz, J. Marka, J. Rodeberg, M. Hensen, L. Huhn,- S. Madson, C. Stotts, G. Brandt, C. Mangan and D. Lennes SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF OTTER OAKS ADDITION SUBMITTED BY DENNIS KAHL Conceptually, the plan looks good, comments are as follows: 1) Confirm with Hutchinson Utilities the exact location of the electric service territory, defining who must pay the $800.00 per lot connection fee. Represent on drawing. 2) Parkland contribution of $215.00 per lot $645.00 total, to be paid with building permit fee. Existing home to pay with plat. 3) R -1 zoning to remain as is. 4) Is there to be SAC/WAC charges on this site? 5) Submit infrastructure design to City Engineer's office for approval and coordinate with 1994 Improvement Project. 6) If housing construction is proposed for 1994 season, site access must be by separate route as infrastructure construction is priority. 0 City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Printed on rended paper - Police Services 10 Franklin Street Sl', Hutchinson, MN 55350 -:464 7 (612) 587 -2242 Fax(612)587 -6427 Planning Commission Memo . Otter Oaks Addition 6/9/94 Page 2 7) Identify, maintain and relocate field drainage tile as necessary. Plastic We line is a private line. 8) Identify all floodway, flood fringe and shoreland boundaries. 9) Identify all basement and garage floor elevations. Recertify existing basement elevation. Regulatory Flood Protection elevation is 1046.5'. 10) Identify homes to be walkout, lookout and/or full basement. 11) Provide title opinion to City Attorney. 12) Subdivision agreement required. 13) See "Orderly Annexation Agreement" for phasing of property taxes. • 14) It is believed that the existing home septic system has failed. Immediate connection to the municipal sewer (when available) is required. 15) Provide written plan to - a) Abandon private well b) Relocate chain link fence c) Removal of bituminous pavement or provide easement cc: Dennis Kahl 0 QR i r � r e 1 ! ,� i f V'p �yH fi uEte i` ! I � d � Y 5 U WT6� h UK LOT 5 O _R 'T �VVCC it � 1 ! ,� i f V'p �yH fi uEte i` O ROw Q[ SppiXC - 'tR5L2 ( SuM tO S � 11 Y sw" ! I � � Y O ROw Q[ SppiXC - 'tR5L2 ( SuM tO S � 11 Y sw" N 0 25 SO SCALE: i • 56 • OENDTES IRON MOlAAiNT !PLACE D CIENOTE IIS UM MONE T SET tai NO. 18164 PLASTIC ORIENTATION OF THIS BEARING SYSTEM Is ASSUMED Y Q J , Ea EUY+ l 5AT /911 .L. :t L ry � l r i 3 66� 8 e _n N LM A r, / E LIME 4 Ems Eye 1 B.00.,,. v8 r r is. lij S � BOO;` / r LSE Cw /i DRAINAGE AND UTILITY EASEMENTS ARE S.CWN THUS O � , 16 1 I I I I I 1 I BEING 6 FEET IN INIOTH AND AD.KMNING LOT LINES, UNLESS OTNERWASE INDICATED, AMID 10 FEE, IN WtUrm • C 0 RESOLUTION NO. 10254 w RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT KNOWN AS OTTER OAKS ADDITION WHEREAS, Dennis Kahl, has submitted an application for approval of a preliminary and final plat to be known as OTTER OAKS ADDITION of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod county, to -wit; Legal Description: Lot 5 and the southerly 48.50 feet of Lot 6 First Addition to Maryview BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • 1. That said preliminary and final plat of OTTER OAKS ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the attached staff recommendations. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 28th day of June, 1994. ATTEST: Gary D. plotz City Administrator Marlin D. Torgerson Mayor // —P. C DATE: June 22, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING FROM R -3 TO R4 PROPERTY LOCATED ON GLEN STREET AND ONE LOT ON 3RD AVE AND FRANKLIN STREET FROM R -3 TO R -2 REQUESTED BY CITY STAFF Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY • On April 25, 1994, City Staff submitted a request to rezone property from R -3 (Multiple Family Residence District) to R -4 (Multiple Family Residence District) property located on Glen St. and one lot on 3rd Ave. and Franklin St from R -3 (Multiple Family Residence District) to R -2 (Multiple Family Residence District). A hearing was held at a regular meeting of the Planning Commission on Tuesday, June 21, 1994, there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1994. 3. It was the consensus of the Planning Commission that the request be approved. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be approved base on the findings set forth above. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission 0 Cie Center Parks & Recreatim Police Sen ices I 11 Hassan Street SE Hutchinson, MN 55350 -2522 900 Harrington Street Sii' l F Hutchinson, MN 55350 -3097 10 Frankiin Street SW Hutchinson, MN 55350 -246.7 (612) 587 -5151 (612) 587- 2975 / (612) 587 -2242 Fax(612)234 -4240 Fax(612)234 -4240 Fax(612)587 -6427 - Printed on r,ncled paper 2x5 , ,n•a „a.• a 5 1 a.a I w I w 1 •e 1 !. I 6.3 I uel .. I ca WASHINGTON - -rr 12 ^ 9 a >t 8 3 7 4 6 e F2, W =1 17 del 1 I � W s 16 2 i W I � iIr- i 3 0 it ! I IB 4 fl42 I a5 64 ,aoo d2 y Imi I I12 3 4 W it NORTH PARK SOUTH PARK Rezone from R -3 to R -4 --9- - J ) � es6 u i FIRST AVE. SECOND F W W C 1r FOURTH FIFTH : 13 12 ^ 9 a >t 8 3 I i 10 d 9 8 Z 6 Y oa J Z SOUTHWE 6, e LL 10 9 8 7 _ 6 L AVENUE SOUTHWES' l0 1 W to —2 H 9 2 W 9 K e g 3 8 7 4 7 6 5 6 THIRD AVENUE S to 9 I e Rezone from ; :R -3 to R -2 AVENUE SOUTHWES u2 10 2 9 8 7 6 L AVENUE SOUTrig HWES Z W i 2 Z, I� [ u�iia I 9 >t 8 3 T 4 6 e —", 1 C MEMORANDUM DATE: June 22, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELMUNARY AND FINAL PLAT OF "PRINCE OF PEACE ADDITION' SUBMITTED BY H.R.A. Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On April 25, 1994, John Paulson, Chairman of H.R.A., submitted a preliminary and final plat of • PRINCE OF PEACE ADDITION. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 21, 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1994. 3 Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary and final plat meets all the requirements of the Subdivision Ordinance as per Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and fmal plat be approved as submitted subject to the attached staff recommendations including resolving the alley drainage with the City Engineer. Respectfully submitted, Clint Gruett, Chairman Hutchinson Plannine Commission 40 Cin Center Parks & Recreation Po.:'e Sen'ices I l Hassan Street S£ 900 Harrington Street SW 10 Franklin Street S1V Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -515) (612) 587 -2975 j� (612) 587 -2242 Fax (612) 234 -4240 Fax (612) 234 - 4240 l Fax (612) 587 -6427 - P,mled on renr!ed paper ne •a - na.. e. I e.a I .. l u l as l s. I .u.. I aa.l .. uc . -'i WASHINGTON ... 2 W J L II 1 as a = I SECOND c F) RST es a to d g I 8 2 7 J 6 AVE. a SOUTHIWE 'O 132 [z a .., I I 8 3 =rg`•7 I 4 6 S 4 I „ •I I 2 W a I 3 9 � � X12 I 41 4 - I .,42 ze- =1 7 •J 5 I I - 6 ... 2 W J L II 1 as a = I SECOND c F) RST es a to d g I 8 2 7 J 6 AVE. a SOUTHIWE 'O 132 9 2 8 3 7 4 6 S F W W R ¢ „ LL % io 9 8 re- 7 �i AVENUE SOUTHwEti THIRD to 8 r 7 6 eI I - FOURTH .xe .xs azs rza ee ue -i -- H W i 4 W 2 1 c: a I 3 9 18 � X12 I 41 4 - I .,42 ze- 5 �n .n I F W W R ¢ „ LL % io 9 8 re- 7 �i AVENUE SOUTHwEti THIRD to 8 r 7 6 eI I - FOURTH ea .xe .xs azs rza ee ue -i -- 6 5 4 3 2 1 c: �oa- 9 10 1� X12 J 14 E 2 d I I [. - i 3 ea .xe .xs azs rza ee ue -i -- 6 5 4 3 2 1 e 9 10 11 X12 J 14 E I 10 F W 9 W tL !- 8 7 6 AVENUE S.' iY 1 10 2 9 3 e 32 4 7 - 12 _ 1, S AVENUE SOU7HWES ux 10 F! 9 8 7 6 I - FIFTH AVENUE SOUTHWE51 { .. .Sf .x5 N •x�f .p ]i d 12 I 4 ^1 �- �d 8 3 •2 -. I� Z 3 _ 2 11 2 Z 9 �i uz 9 2 a B 3 7 4 6 5 ux 10 F! 9 8 7 6 I - FIFTH AVENUE SOUTHWE51 { .. .Sf .x5 N •x�f .p ]i d 12 I 4 ^1 �- �d 8 3 •2 -. I� Z 3 _ 2 11 2 Z 9 �i RESOLUTION NO. 10255 • RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT KNOWN AS PRINCE OF PEACE ADDITION WHEREAS, John Paulson, Chairman H.R.A., has submitted an application for approval of a preliminary and final plat to be known as PRINCE OF PEACE ADDITION of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod county, to -wit; Legal Description: Lots 6, 7, 8, 9 and 10 of Block 31, Townsite of Hutchinson South Half BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary and final plat of PRINCE OF PEACE ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the attached staff recommendations including resolving the alley drainage with the City Engineer. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 28th day of June, 1994. ATTEST: Gary D. Plotz, City Administrator • Marlin Toreerson Mavor MEMORANDUM DATE: June 9, 1994 TO: Hutchinson Planning Commission FROM: Planning Staff - G. Plotz, J. Marka, J. Rodeberg, M. Hensen, L. -Huhn, S. Madson, C. Stotts, G. Brandt, C. Mangan and D. Lennes SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT FOR PRINCE OF PEACE PROJECT REQUESTED BY HR-A. The planning staff recommends approval subject to definition of plat boundaries including vacation of streets and noting the further recommendations by Jim Marka and Marka Hensen as follows • 1) Verify that plat incorporates the easterly portion of Glen and the southerly portion of 3rd Ave - Revise setbacks - See vacation of streets. 2) Represent easements for infrastructure not to be relocated in the streets (Glen St, 3rd Ave and alley) encroaching into existing vacation area. 3) The alley must be improved as part of this project - curbing, drainage and hard- surfacing etc. 4) Subdivision agreement to note that all snow removal on Glen St, 3rd Ave and the alley, street/sidewalk repair and/or maintenance for both the vacated and public streets to be by Prince of Peace. • Cin Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Far(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 Printed r rr,; -led paper - Police Sen-ices 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 —" r Fax (612) 587 -6427 Planning Commission Memo 6/9/94 • Page 2 5) Confirm status of all infrastructure to be buried in alley (electrical and cable). 6) The 5'0" setback from 4th Ave S.W. averages out with the Word of Life setback. This setback is to accommodate a future skyway between this development and the Peace Church. 7) Provide a written statement from your structural engineer confirming incorporation of structural design into this project foundation and framing etc. to accommodate a future skyway. 8) Provide site plan design by registered civil engineer, with 1'0" contours and storm sewer retention pond design with calculations. 9) Subdivision agreement required. 10) Parkland dedication is satisfied. 11) Can transformer sit in retention pond? 12) Provide City Attorney copy of title opinion- • Cc: ,lean Ward, H,R.A, Paul Berg, Peace Lutheran Church E C TO: Hutchinson City Council FROM: Hutchinson Planning Commission June 22, 1994 SUBJECT: CONSIDERATION OF VACATION OF A PORTION OF GLEN STREET AND 3RD AVE. REQUESTED BY H.R.A. Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for vacation of a portion of Glen Street and 3rd Avenue. HISTORY On April 25, 1994, John Paulson, Chairman of H.R.A., submitted a petition for the vacation of a portion of Glen Street and 3rd Avenue. The public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 21, 1994, at which time there were no neighboring • property objecting to the request. FINDINGS OF FACT Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1994 and Tuesday, June 14, 1994. RECOMMENDATION It is the recommendation of the Planning Commission that the vacation be granted based on the findings set forth above subject to city staff drawing up a maintenance agreement. Cin Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Respectfully Submitted, Clint Gruett, Chairman Hutchinson Planning Commission Park, & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Far(612)234 -4240 - Printed on renrled paper Police Senicec 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 I' 2 •'S is1 7 i r Ise — w o • AC � uo • —„ • I 1 17 a� -- -.F 1 I a 3 1 --Rr"a d7- a is I 18 I °41 4 I . 2 _ zs Ia 4 sc 1 e 2 LQL 3 w. .2 f W O t9 W W cr H N Lt tPb I WASMINUTVN NORTH PARK 0 SEC I SOUTH PARK 17 «.5 Z W J 0 ILS 6 5 = z . J ux lu Y FIRST AVE. a 11 Q. I I LL AVENUE LVTN211.Y SOUTHWEST o I 9 2 $ 8 3 8 3 g 5 °e 7 4 8 3 9 7 4 a ILS 6 5 = z . J ux lu Y FIRST AVE. a 11 Q. I I LL ID AVENUE LVTN211.Y SOUTHWEST 10 11 9 2 $ 8 3 9 2 0 5 W 8 3 9 7 4 a 6 ir q lu ID AVENUE LVTN211.Y SOUTHWEST 1 zMWCM 9 2 $ 8 3 10 4 UJ 5 W 9 2 9 M�— W cr ir q ° 8 3 H fA p z 7 4 7 6 5 ° 6 rvurc i n X225 825 LVTN211.Y I 1 zMWCM 9 2 $ 8 3 a 7 4 6 n 5 M�— 9 FIFTH TrLL112 AVENUE S.W. , lu �z 10 1 w 9 2 9 S 3 8 7 4 7 x- !1115' ° 6 5 1C{CIIi Is2 I2: Is: 211u. AVENUE SOUTHWEST pt. u2 in LVTN211.Y I 1 zMWCM 9 2 $ 8 3 a 7 4 6 n 5 n2 10 9 8 Y r_� —3 1 AVENUE SOU —s; C MEMORANDUM TO: Hutchinson City Council DATE: June 22, 1994 FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY PRINCE OF PEACE SENIOR APARTMENTS, INC., FOR CONSTRUCTION OF AN ELDERLY APARTMENT BUILDING COMPLEX LOCATED ON GLEN STREET Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On Apirl 25, 1994, Prince of Peace Senior Apartments, Inc., submitted an application for a conditional use permit to construct an elderly apartment building complex. A public hearing was held at the regular meeting of • the Planning Commission on Tuesday, June 21, 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above subject to the attached preliminary comment by city staff. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Cm Center Pardus & Recreation Police Sen ices 11I Hassan Street SE 900 Harrington Street SW 10 Franklin Street St1' Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -5151 (612)587 -2975 l (612)587 -2242 Fax (612) 234 -4240 Fax(612)234 -4240 Fax(612)587 -6427 - Primed „n .,m led paper - DATE: June 7, 1994 TO: Hutchinson Planning Commission FROM: Planning Staff- G. Plotz, J. Marka, J. Rodeberg, M. Hensen, L. Huhn, S. Madson, C. Stotts, G. Brandt, C. Mangan and D. Lennes SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT FOR PRINCE OF PEACE PROJECT REQUESTED BY PEACE LUTHERAN CHURCH The planning staff recommends approval noting the preliminary comments by Jim Marka and Marka Hensen as follows: PRELIMINARY COMMENTS 1) No Tot -Lot required. 2) Provide Project Data: # units # off street parking .5 per dwelling unit Site Area: % of site covered/green space % Setbacks required/setbacks provided Building height Define handicap stalls with sign details - include (1) van accessible Sign permit required - provide setback dimensions - provide sign detail Provide landscape plan Provide dumpster enclosure detail Provide # of handicap units cc: Jean Ward, H.R.A. Paul Berg, Peace Lutheran Church City Center Parks & Recreation 111 Hassan Street SE 900 Harrington Street SW Hutchinson, MN55350 -2522 Hutchinson, MN 55350 -3097 (612) 587 -5151 (612) 587 -2975 — / r Fax(612)234 -4240 Fax(612)234 -4240 _ n..- ..,,.e.,. 11 -1, _ • Police Services • 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 `� 1 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY PRINCE OF PEACE SENIOR APARTMENTS, INC. FOR THE CONSTRUCTION OF ELDERLY APARTMENT BUILDING COMPLEX BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Prince of Peace Senior Apartments, Inc., has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to construct elderly apartment building complex located on Glen Street, with the following legal description: Legal Description: Lots 6, 7, 8, 9 and 10 of Block 31, Townsite of Hutchinson, South Half 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan, 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to preliminary comments by city staff. Adopted by the City Council this 28th day of June, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 4 -Ti • is :. MEMORANDUM DATE: June 22, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE FOR SETBACK REDUCTIONS IN ACOMA TWP. (2 MILE RADIUS) REQUESTED BY JOE DOOLEY Based on staff recommendations, the Planning Commission recommends denial of the variance request. • Cin Center ! 11 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Prrwed nn renrled paper - Police Sen•ices 10 Franklin Street SW Hutchinson, MN55350 -2464 =/J / (612) 587 -2242 G/� Fax(612)587 -6427 STATE OF MINNESOTA COUNTY OF MCLEOD NOTICE OF PUBLIC NEARING YOU ARE HEREBY NOTIFIED that a regular meeting of the McLeod County Board of Adjust- Want will be hold an the 30th day of Jun, 1994, at 9:30 A.M. in the County Comsiseioners' An at the Courthouse, Olsncos, W. THE PURPOSE OF SAID MEETING is to Consider the ap- plication for a Variance Per- mit heretofore filed with the County Zoning Ad•inistretgr by Joe Dooley (owner: Dale Harbarth). Said application for a Variance Parsit relates to the reduction of the mining lot size of one (1) acre (43,560 aq ft) to 13,600♦ ap ft, and to reduction of the 150 ft minimum lot width to 60 ft (100 ft at building setback line) to allow a non- Conforming lot of record as a building site. THE PREM13ES UPON WHICH said Variance is anticipated and situated in the County of McLeod and State of MN in de- scribed as follows to wit: Lot 3, Block 1, Sioux Mills. THIS HEARING will be hold by the McLeod Canty Board of Adjustment at Which ties you say appear if you desire, ei- ther in person or by agent or attorney, in opposition to or support of the proposed Variance. DATED THIS STN DAY OF JUNE, 1991. Edwin E. Homan McLeod County Zoning Administrator AN 2 0 199: —�(, • C r1 L_J 1 I •ERTIFICATE OF SURVEY for JOE ODLEY • e► I �. 6o- LOT 31 BLOCK 1 BENCH MARK,Top of iron pipe. Elevation - 1059.42 Proposed well P Proposed garage floor elevation 60.5 Basement floor elevation 52.5 -6.41 ' Denotes proposed contour r-- Denotes drainage direction SIOUX HILLS Pellinen land Surveying, A Division of Comstock B Dovis. Inc. Hutchinson, MN. inn nv) o17511r ROOK PAGE i5 • , ' i fit/ a i Qm d h. VQ 30 r iu 60 Denotes area available for droinfield 1 o Denotes iron monument 6e--- Denotesetlishngcontour Add 1000 to elevations shown hereby Certify that this survey was prepared by me or under my direct supervision and that 1 am a duly Licensed Land Surveyor under the laws of the State of Minnesota. Willard Pellinon, License No. 9626. Date Aer- -: r ri , 19 9Y 7MMW 117 NORTH Y[[Rp ' O �1N[T • L NARY YLLAA• • I 1 y ZUYYACM � SNER1.001; '•QQ// NWY[ R SAf �� I cJ • LANE . •i AWEIIIiwi� = 91 • • ' ' Ls • �E>A 0 {.tR YNl] , ;4D I ' : �� 1p1Ala[3 RADINNI • �• T IT � • � �' ` : 1011[ N r N Rar [IiZANED4 [DMA •�• "�: MLLTG s. 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"a A.21 1 ' •[ N •��]] KATRKE 131 IIpA pl dYPNAN 1 SSSS 1 All L pEIM[R j 'R�• NANN OALE htl3TPEM �� b b LL LL DT[[E E nrR .• 33 R301 a �Z.p •� IMNN LTm WAGE •1 SEE OPPOSITE PAGE FOR SMALL TRACT OWNERS 4 - 2�(1 Ao 3o ORES ea a 47f 1' pI{•�•� �rARAR COD 1 ' - r'TETIS /. -_ -c A • ART L. A uk V 0 fJ�u 'fu 0'. q6, V J n Two. �E_ 1 i A t F r t J I 1 tip = 1. 11 lit. i f ti O 1 1 • pit \ RY.r I lw.. wYw • . Iv �ww V. r .rrwrr. Yrti Lia V 1 rj� - r r - - _ . y AM!, / :•: rr M i LO[ftlo0 r1• II 1 1 i W X Q 0 m I I • r \ Q ' u 1 LA . 1 • , of 1 SIOUX HILLS See. 35, Aeomo Twp., McLeod Co., Minn. w �1 1 ZI 1 ! NOT A M 1 1 1 1 1 r Y r .0 r h � �+ .......�.. Aww ✓ .r.r A..r., r •-w. r .wr / ln..wr .r Rr� ar •. �... r /w.. lwr.. r.. . wrrwr r.l..•.rw. YY.•...• ..w.. ».. ✓ .r w..•wI rw..✓ r..M. w. /ry rw.r, w... r _ .Y•r w w•. NVl../ ✓ wr .wI i.r N•. A.wrwlr r w rr Y.rl I /.w R.w..w/ r«..r �.✓ tiw✓ / AMr.Y Mw.W w /w� /. M /I'w'Y ✓I ^r r f.-.�r Y. /, !NN r. IA'A/ I r w f r.wr. Y r i•w. 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A.wrwlr r w rr Y.rl I /.w R.w..w/ r«..r �.✓ tiw✓ / AMr.Y Mw.W w /w� /. M /I'w'Y ✓I ^r r f.-.�r Y. /, !NN r. IA'A/ I r w f r.wr. Y r i•w. Y , wr N'NY . wYwr- Y I• IrNY . 6.4� ✓ IIL.I Aril Ww N'!/ / . wwrw ✓ N4 N w.., /N'N'/ r rMr ✓ wLN wlrl. ✓ I/ /II f.r -/� 1! / // A .rr. ✓ M/.II .�// .YM MI /'Y/ I /.MYrrw ✓ /fr w.I r. I � ✓ r.rrRl rr, rr..�, ---/ w .r- w ♦!Y' -' .nr/ M'w I Ifr �! Mr. ✓ Y-Fr w �/ ^. ✓ HrNr r�r+ -I // / w'^. wrr. M.Y./ i � Y w /n•%wI �I rrw'! w /NI A� ✓.rwr r rww w rr rr Ar ^Y.ti r �-..- Nr rwr✓ w w r nn rrr.I // /. 6 rrw w..✓ Lr. I- �. /... A. rr r... �rrr-.w ► A .•/Iw/ f •w i ✓w.r. r w r•Irr rw rnrw w r•..✓ wr +Y R.r-- w...w Y.... r w.A, w.Yr I. lYww r- .rn .rlYl r .--� YM �. rw �/ W I IYr .-.Y r.Y •/ .� ✓���� /I / Nw./ / 4/rr wr rvJr� � ✓_pr%L IJI N/r r, ww t a..rr ✓ r-rr w+r., r ..0 A.r ✓ .-..wrr ✓�.�rl tir/ w Y Ar.M�. ✓ wrr .rw.. r •rrr4 /rr r r r..r w ..r-. r ..rr.r.rr r r r...�.•. �. f.ry. r-r nA•ww.w ••.Yr JYr ✓ M.rr f� A. r, . err. N .r Lrn •�+ /rw �.wO sP1.sf� � ♦ hr .w.u..i.-•7 wrr••M trr /rr r ✓r./ ✓ �. . Y. rr / / lrr..x.r ✓ w/ ✓ rr ice-•! / .y ..... a 1!• Iwr .•w .w.wrl r -w�r h .r Ir- ✓ w «r/ �f1� '1'i ✓-JLIL9 /./ .N.. t.+i ✓IM•.I A.rr H. Y.. rrI q••.r• rrr ✓ F rr 6 IrI R �.1, i.• I�.f Rt_ IMr•q�r/. `rr =Lr 41rY.•r rr.. r A1r•V lrrM r Rq.'r r r r Yw Aw ✓AI /W r11.YY.r A. w �rL w rrrr,. I rr4 rh Ywr r frM � Rr �Wn � R-I .wwrr.. v r ✓ arN w.f . R.w �I Iww�� rM.1 2161 • r �L w ✓ Jrr+/r r Ir• w � �✓ Y -w I. fM•ww• ✓ r . I .Y Y . . r- 1111INTUR CEPLANNERS IN 13 =4 June 10, 1994 Mr. Ken Merrill City of Hutchinson 111 Hassan Street South Hutchinson, Minnesota 55350 RE: City of Hutchinson 7/1/94 Property & Casualty Insurance Renewals Ken: Would you please have Mark and myself put on the City Council meeting on 6/28/94 to review the renewal information and premiums with the City Council. Hopefully we will have the League numbers for the meeting. I do not think we will have any advance information for the council packets, but will hand out information at the meeting. • Si rely, Dennis W. Potter DWP /slb cc: /Gary Plotz Mark Flaten r1 LJ r June 23, 1994 MEMO TO: MAYOR & CITY COUNCIL FROM- KEN MERRILL FINANCE DIRECTOR SUBJECT- COMPREHENSIVE & liability INSURANCE RENEWAL Mark Flaten, President, American Risk Services, our risk manager, and Dennis Potter, Insurance Planners, will have the renewal information on our policies Tuesday night. We will review for you the insurance polices and any questions regarding these coverage and costs. We would like to review for your consideration the medical coverage which has been in place. The renewal policy currently does not carry the coverage. Details of what had been in place previously will be reviewed and discussion of why the coverage was not renewed. Medical coverage is the only policy change to be considered. Values have been updated on our property for insurance and storm damage. Cin, Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recyeted paper - Police Services 10 Franklin Street SW / Hutchinson, MN 55350 -2454 / (612) 587 -2242 ���PPP Fax (612) 587 -6427 is 4M i INSURANCE PLANNERS Box 66 a 135 Third Avenue Southeast Hutchinson, Minnesota 55350 City Council A review of the property - casualty renewal by major heading. Property coverage is up and rate is down. An ideal situation. Inland Marine. Again coverage is up and the rate is down. Inland marine includes contractors equipment (mobile), miscellaneous equipment (small portable items used in the field), signs and miscellaneous fire department equipment. Boiler and Machinery coverage is up (new City Center) and premium is up. Also, there was a rate increase. Public Employee Bond. Additional $300,000 of coverage for treasurer position (finance director). Coverage up, rate down, we switched carriers to Old Republic. Crime. No change in coverage or premium. Automobile Coverage. We have had a net gain in vehicles in the last year - there was no change in rates. General Liability and Errors and Omissions Coverage. Major area of change was an $18,500 increase. Rateable city expenditures scent from 6,259,734 to 8,204,205. There was a 21 reduction in experience credit. The airport project expenditures adversely affected the E & O premium. The underwriter applied a 104 schedule credit to soften the increase on the general liability. Liquor Liability. Sales (exposure up), rate down, .08 per 100 of sales. Airport Liability. Rate went down slightly, we changed carriers and went from a "B +" company to an "A" rated company. Telephone: 612 -587 -2299 1-600. 535.1669 r Fax: 612.5117.0806 R6Melon Date: 214lm -93 6akdofl1m Pr•9crr7 Lbdty Rele Per Dedw"M,: 5ien6 Marble lidtr. Rate Per (".e): DNMDIe: Retry A Me'umery MellylleN Crblre Ader..Me 940,949 CSL L1.h01[y Dedarl0ie: Cengrche tshe De4sARle: C.4 Dednrllbk: C.enere113eh0hy Wen, C..delumati . Me.M9 "L 11.Mey DedarOde: Ll9nnr LehORy Rere3Pl5: RM.4100: Il.dl el UJ y: 9eh0r OMW. u.heny 16M."9 l3.0ie0y Drd.rllhle: Ah99rl LI.M y l.h.h.ru.hlmy: ome.hrgen' u.MRy: Told DM6eN. Re139 Return (A4410e.h Len" Pale irM de0scllk Saple. M-MAk City of Hut&Arom 1993M {lilts 196495 LA= 91 -93 QM 94-" MCNIM 70.626 46,617 (1.007) -7.92% 29.940.791 31161,962 1113.191 1.77% 0.190 0.119 -11096 5.000 3,000 3.016 2,90 (50) -1.90% 677.136 736.602 39,70 0.676 0.449 0.106 -9.73% 300 300 7.673 8,440 767 10.00% 3.211 2,103 (729) -nd0% 936 931 300 300 37.979 37,976 1."7 3.376 S00 300 500 300 500 50D 135.127 15305 19.470 13.676 IMhded blchded 5.000 5.0011 13.300 11.132 932 6.26% 1.100.000 1.624,147 226.657 16,0% 095 D.95 1.000.000 1.000.000 hnh.lyd M M, 0nluded fn 5,000 3.00D 3.155 3,150 (5) -0_1O% 5,9451.0011 5,000.0M 1.940.940 1.094.094 PAW Date: &24494 249.932 272.127 17,275 6.71% 7QAr7 ro Dooe 51.139 377,793 77,174 3,016 49,370 75,119 7 111 731,410 Prepared Bs: Am rlmn Risk Sen•Ins.Jnc. N u 0 C-I J (USA' 0 Memo To: Mayor, Council, and Ga7,1�� From: Dick Lennes, HCDC Re: HCDC action on Augusta Homes, Inc. Tax Increment Proposal The Hutchinson Community Development Corporation Board of Directors met on Friday, June 17, 1994, to consider a Tax Increment Proposal for Augusta Homes, Inc. Augusta Homes has purchased land west of KMart and north of the Fair Grounds.They have been turned down on three previous occasions on their TIF requests. This is the first developer to ever present a proposal for TIF Housing. All other TIE projects have been Redevelopment. Even the Prince of Peace project is TIF Redevelopment. Support for bare land • housing projects have been, for the most part, discouraged in Hutchinson. A policy was developed in November, 1993, by the HCDC and the City Council regarding the criteria such a request would have to meet before they could receive consideration for TIE • A rather extensive process was implemented involving the HRA, HCDC, and City Council Representatives to develop guidelines that are an extension of the City Policy. This joint committee also used the HRA studies and criteria for housing in Hutchinson. After creating the guidelines and criteria, they met with Augusta Homes on three occasions to evaluate their proposal from a policy point of view. They established conditions that Augusta Homes was willing to meet before forwarding the proposal to the HCDC Finance Team. The Finance Team met June 16, 1994, to consider the Luxury Home Proposal. They took action to approve the finance portion and forwarded the proposal to the HCDC Board of Directors. The Augusta Homes Proposal was considered and approved to be recommended to the City Council by the HCDC Board of Directors, June 17, 1994. The HCDC Board of Directors recommends the City Council consider the Augusta Homes, Inc. Tax Increment Proposal at the June 28, 1994, meeting with the condition that if any portion of the land ever be sold, the City of Hutchinson will be repayed a prorata share of the amount paid the developer through captured taxes. '-A' 06/24.,94 12:16 FAX 612 310 2611 DORSEY WHITNEY ®002 ?TAW YORE WASHINGTO -'C, D. C. DENVER ORANGE COUNTY, CA LONDON SRVS3zMS Mr. Gary D. Plotz City Administrator City of Hutchinson 111 Hassan Street Hutchinson, MN 55350 DOIRSEY & WHITNEY A P� bmmn.o � G� PILLSBURY CENTER SOUTH 220 SOUTH S=R STREET MLWFIPOLIS. MINNESOTA 554077 -1498 (612) 340 -2600 NAY (872) 040-25M JEROAW P. GUZIGAR (8=4 34"M June 24, 1994 Re: Proposed Augusta Housing TIF District Dear Gary: ROC8E5TE8, MN B I LLINOS GREAT FALLS MISSOVLA DES MOINES FARGO Enclosed is a resolution calling for a public hearing on the approval of a Tax Increment Financing Plan which would establish a tax increment district for the proposed Augusta Housing project. It is my understanding that it is proposed that the City provide assistance to the developer on a "pay -as- you -go" basis. If the City Council determines to proceed with the TIF assistance I would recommend that the City obtain an upfront payment from the developer which would be applied for City expenses, legal fees and consulting fees in connection with the preparation of the Financing Plan and preparation of a Development Agreement with the developer. I have provided in the resolution that the public hearing is to be held on August 23rd. Given the various notice requirements required by the TIF Act this is the earliest regular City Council meeting at which the public hearing could be held. If you have any questions, please give me a call. Yours trul , J ro e . Gillig JPG:cmn Enclosure rr (T Barry Anriarsnn 0 06/24.'94 S8EVj1Apf&AdH&340 2844 DORSET WHITNEY a CERTIFICATE CITY OF HUTCHINSON I, the undersigned being the duly qualified City Administrator of the City of Hutchinson, Minnesota, hereby attest and certify that: I. As such officer, I have the legal custody of the original record from which the attached resolution was transcribed. 2. I have carefully compared the attached resolution with the original record of the meeting held on June 2$, 1994, at which the resolution was acted upon. 3. I find the attached resolution to be a true, correct and complete copy of the original: RESOLUTION NO. 10259 Resolution Calling for a Public Hearing on Proposed Amendments to the Development Program for • Development District No. 4 and on a Proposed Tax Increment Financing Plan 4. I further certify that the affirmative vote on said resolution was ayes, naves, and absent/ abstention. 5. Said meeting was duly held, pursuant to call and notice thereof, as required by law, and a quorum was present. WITNESS my hand official as such City Administrator and the seal of Said City, this day of November, 1994. (SEAL) Gary D. Plotz, City Administrator ® 003 0 —A, 06/24.,94 12:16 FAX 612 340 2044 DORSET WHITNEY IM004 RESOLUTION NO. 7o ig 0 RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND ON A PROPOSED TAX INCREMENT FINANCING PLAN BE IT RESOLVED, by the City Council of the City of Hutchinson, Minnesota (the "City"), as follows: 1. Proposed Amendment to Development Program for Development District No. 4 and Proposed Tax Increment Financing Plan. The City acting under and pursuant to Minnesota Statutes, Sections 469.124 to 426.134 has previously approved Development District No. 4 in the City (the "Development District"), and approved a Development Program and amendments thereto (as so amended, the "Program"). It has been proposed that the City consider amendments to the Development District and Development Program to include Additional Property in the Development District (the "Additional Property") and assist in the development of such additional property. In order to finance the costs to be incurred in connection with the development of the Additional Property, the City will also . consider approving a tax increment financing plan (the "Financing Plan"), which will establish a tax increment financing district, as defined in Minnesota Statutes, Section 469.174, subdivision (the "District"). The Additional Property will be included in the District. 2. Public Hearing. A public hearing is hereby scheduled to be held on the proposed amendments to the Development District and Prop am and on the proposed Financing Plan at 7:30 p.m. on Tuesday, August 23, 1994, in the Council Chambers in the Hutchinson City Center. The City Administrator is hereby authorized and directed to cause notice of such public hearing to be published in the official newspaper of the City not less than 10 days nor more than 30 days prior to the date of the hearing, to provide the information required by Minnesota Statutes, Section 469.175, subdivision 2 to the appropriate governmental bodies, and to deliver written notice of the proposed tax increment financing district containing the information required by Minnesota Statutes, Section 469.175, subdivision 2a, to each County Commissioner who represents a part of the area proposed to be included in such tax increment financing district at least 30 days prior to the date of publication of the notice of such public hearing in the official newspaper of the City. Passed by the Council this 28th day of June, 1994. • Mayor Attest: _ �_ • • a Augusta Homes Luxury Apartments Proposal Tax Increment Financing -- Housing (Not Redevelopment) Oct., 1993 First Request for Low/Moderate Housing (Declined by HCDC Board) April, 1994 Second Request for Low/Moderate Housing (Declined by HCDC Board) April, 1994 Invited to develop proposal for Luxury Apartments (HCDC Board) May, 1994 HCDC and HRA created a Joint Review Committee for TIF Housing Requests May, 1994 Received a proposal from Augusta Homes for Luxury Apartments May, 1994 Augusta Homes made presentation to HCDC/HRA Review Committee May, 1994 HCDC/HRA Review Committee declared a moratorium on the decision to establish guidelines and review policy. TIF Financing -- Housing reviewed Council policy reviewed Guidelines developed for policy Criteria developed to qualify for Luxury Apts. June, 1994 Augusta Homes recalled for another presentation (several conditions were established) June, 1994 Augusta Homes met again with HCDC/HRA review committee to answer the conditions June 9, 1994 HCDC /HRA Review Committee voted to forward proposal to HCDC Finance Team on the basis that it met policy, guidelines, and criteria. June 16, 1994 HCDC Finance Team voted to approve finance structure of proposal and forward proposal to full HCDC Board. June 17, 1994 HCDC Board of Directors voted to recommend the Augusta Homes Proposal to the City Council for consideration. June 28, 1994 City Council Consideration of proposal (establish date of Hearing for TIF District) F -71 0 k Hutchinson Community Development Corporation . Policy Policy Classification: Project Policy Number: P0o1 Date of Adoption: 10/29/93 Policy Title: Tax Increment Financing for Housing (Not Redevelopment) The Developer of the project must provide convincing documentation that the Tax Increment Financing Housing request benefits the City of Hutchinson. Priority will given to non - profit developers; however, both private and non - profit developers shall meet the following criteria: 1. Location of housing project is compatible with the City of Hutchinson's goal of developing the community, and • 2. Financial requests should not include subsidy for project construction costs, and 3. All land being subsidized be used for requested purpose, and 4. Compatible to documented need for specific type housing. It is recommended that such policy(s) be reviewed on an annual basis, jointly by the City of Hutchinson and the HCDCMRA. S� V �J I `l .0 �i: S ✓ (I I H S 74 ✓ / / v , 4 s t i / �i Tr�'�• Date of Revision: Date of Revision: Date of Revision: Date of Revision: • • %�vq �sTa /i��^ s Q— we c( e- 9.0 Hurchinson ammunirylkvdopHenr arpopation ' Guidelines to Policy No. P001 The following guidelines support policy Number P001 titled: Tax Increment Financing for Housing (Not Redevelopment) Purpose of HCDCIHRA Tax Increment Financing (Housing) Joint Review Committee: Respond, on a timely basis, to developer's requesting Tax Increment Financing (thous ing). Meet with developers and review preliminary proposals with the sole purpose of determing if the proposals meet the philosophical guidelines policies, and criteria established by the HRA and HCDCBoard of Directors..; 0 ff the project does not comply, the developer is to he notified in writing how the projectfailed to qualify • •Ifthe project complies with all pre - established criteria, the developer will be notified in writing to proceed with thefnal proposal. • The final proposal will he reviewed again by the HCDCIHRA Review Committee before forwarding to the HCDC Finance Team to confirm that all conditions have been met. Guidelines: 1. Location of housing project is compatible with the City of Hutchinson's goal of developing the community. ❑ Is the location compatible with the use designated by the City' comprehensive plan. yjr5 ❑ Is the location appropriate for the intended use of the facility? y�5 ❑ Are the buildings surrounding the property compatible with the proposed project? vi 5 ❑ Can the location be supplied with the necessary infrastructure without increasing the city obligation? • Page 2 Guidelines to P001 2. Financial requests should not include subsidy for project construction costs. • jG5 ❑ Does the proposal comply with the eligible costs stated in statute? Including but not limited to: • Site preparation • Landscaping • Infrastructure • Sidewalks, parking, and roadways v S ❑ Are all of the costs exclusive of actual bricks and mortar- related expenditures? ,A/o- - P Is the request for TIF assistance made prior to the actual ownership of property? ,41a /6 ass; cTO nee rr pv +r7?p� f s -- ❑ Do assessments show evidence of excessive burden being placed on the developer? /ylo.ca ra /� ¢X a P C. "V 3. All land being subsidized be used for requested purpose. �/a -- ❑ Is all the land requested a Tax Increment District being used for the proposed project: ❑ If additional land is included in the Tax Increment District, is there a covenant `proposed for future use and/or repayment in the event the vacant land is sold by the developer? 4. Compatible to documented need for specific type housing. �vfs ❑ Can the need for this specific type of housing be demonstrated in the research studies commissioned by the Hutchinson HRA? ,iCS ❑ Have the studies been conducted within the last two years? d�S ❑ Is the documentation of need submitted by the developer consistent with the housing trends in Hutchinson? YG ` ❑ Do the construction specifications meet the criteria developed by Hutchinson HRA? • • is Augusta Homes Tax Increment Financing Request The following are the conditions imposed on the proposal as per HCDC/HRA Review Committee, June 1,1994: 1.If the proposal is approved, the development agreement will reflect a statement that shows a repayment in the event the unused land is sold by the developer before the Tax Increment is retired. 2.Prepare a site plan that distinguishes the market -rate modules from the income restric- tion units. 3. Develop a skematic that illustrates the placement of Augusta's land/buildings in rela- tionship with the land and neighborhood surrounding the project. 4. Present a plan that will increase the Market -rate Luxury Apartments that have no income restrictions. 5. Prepare and present a market projection of rents. Each of these will be addressed at the June 9, 1994 noon meeting with the HCDC/ HRA Review Committee. Possible future meetings: HCDC Finance Team HCDC Board of Directors City Council Thurs. June 16, 1994 Friday, June 17, 1994 Tuesday, June28, 1994 0 Hukhimnn Coamrnfty Demkpmenf Corpora (ion Finance Team Minutes Monday, June 17, 1994 11:00 AM FOR YOUR INFORMATION aty Center MAT1ON Members Present: Members Absent: DuWayne Peterson Brent Schmeling Gary Plotz Don Walser Gregg Sainsbury Jim Young Gary Ellis Richard Burgart Jim Bullard Call to order - DuWayne Peterson, Chairperson Motion by Ellis/Burgart to approve the minutes of April 25, 1994. Motion carried. Consideration of Augusta Homes Proposal for Tax Increment Financing: Augusta Homes were represented by Brian Solsrud and Lenny Kirsch. As a result of their presentation, many questions were asked on the financial aspect of the proposal. Motion made by BurgartBullard to approve the tax increment financing plan as presented and with a recommendation to forward the proposal to the HCDC Board. Motion carried. Hutch Iron & Metal Financing Package: After a great deal of discussion it was concluded that the financing package for Hutch Iron & Metal should follow the same format as the land writedown for other properties within the tax increment district of the industrial park area. It was also concluded to use the purchase of $40,000 as the amount for the calculation of the writedown. Dick Lennes was directed to meet with Jay Friedland to see if this package could be put together and present it at the next Finance Team meeting. Prince of Peace Retirement Living: Dick Lennes with the assistance of Gary Plotz informed the Finance Team members that a financing package for the land dealing with the Prince of Peace Retirement Living Project was being attempted to be put together between the City of Hutchinson and Prince of Peace. A short presentation followed the information that was included in the agenda. The update was meant as informational as the Finance Team had approved the Tax Increment request in November of 1993. Next meeting will be called at the discretion of the Executive Director and Chairperson DuWayne Peterson with two items; one being the Jay Friedland writedown and the other being guidelines for tax increment financial approval. 0 0 Peace Lutheran Church 0 0 400 Hank(= Sant Soudi 9futcfibLwn, _tfrnnaaa 55350-2493 %47fiom: (612) 587 -3031 June 19, 1994 RE: Assurance for GAP Financing Dear Mayor, Council Members, and HRA Board Member: It is our understanding that the HRA's options with the property owners in the Prince of Peace project will be expiring June 30,1994. We realize it would be very difficult to extend the options. In the interest of keeping this project moving forward smoothly, the City has agreed to offer gap financing to acquire the property, contingent upon an agreement with Prince of Peace Senior Apartments, Inc./Peace Lutheran Church. This correspondence is to serve as commitment from Peace Lutheran to "hold the City harmless" from any cost arising from the acquisition, relocation, and demolition between the time the City acquires properties in Phase I until the bond issue is sold to proceed with the project. Furthermore, this correspondence is to serve as a request to the City to proceed immediately to close on all of the properties for Phase I. This acknowledgement by Peace Lutheran Church is subject to the approval of a tax incre- ment financing plan that provides the Prince of Peace Senior Apartments, Inc. the means to purchase said property from the City. We urge the City Attorney and the City Bond Con- sultant to continue working on the documents to resolve all issues stated in this letter by the City Council meeting, Tuesday, June 28. As a congregation, we will also work with the City of Hutchinson to finance the acquisition of property as it becomes available for Phase II. Sincerely, A�� Robert Benshoof President, Peace Lutheran Church o God, who in Christ always ItaL us in tnurrrph, ipreak the kurwfidge of M= tvnyurhere.' 2 Corinthians 2:14 9- A is Memo To: Mayor, Council, and Gary Plotz From: Dick Lennes, HCDC Re: HCDC action on loan for Prince of Peace Senior Apartments, Inc. The Hutchinson Community Development Corporation Board of Directors met on Friday, June 17, 1994. Prince of Peace Senior Apartments, Inc. land issue was part of the agenda discussion. After a presentation from representatives of Prince of Peace Senior Apartments, Inc. on the events leading up to the impact of the Land Trust Grant, the HCDC Board of Directors voted to recommend to the City Council that they execute a 4% loan for approximately $400,000 to Prince of Peace Senior Apartments, Inc. combined with Tax Increment Financing to make it possible to repay the loan for the land. The Board of Directors also considered lowering the interest rate to approximately 3% and increase the loan amount to enable the purchase of the empty lot in the northeast corner of the block where the Prince of Peace Facility will be built. This would enhance the possible that Phase II will be possible. They instead recommended the City continue to negotiate for the land. If negotiations are successful, the City could buy the land and work with Peace Lutheran Church to buy the property. The Board discussed and supported the use of the Tax Increment Reserve Fund to accommodate the loan to Prince of Peace Senior Apartments, Inc. The HCDC Finance Team chaired by Du Wayne Peterson also discussed the use of Tax Increment Reserve for the loan to Prince of Peace Senior Apartments, Inc. No action was requested and was treated as an informational item only. The HCDC Board of Directors recommends the City Council support the loan at the June 28, 1994 meeting so the land options can be executed on June 30, 1994. 9 -At C June 24, 1994 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: PRINCE OF PEACE FINANCING Action for financing the Prince of Peace Senior Apartments (P.O.P.S.A.) for this Tuesday meeting would be of "interim" financing at this time. The land to be acquired by the City of Hutchinson would be financed internally at 0% interest as originally proposed to the City from the HRA. The HRA from my understanding will complete handling of the relocation issues for these properties. Upon completion we would reimburse the HRA for these expenses. Before the loan can be completed an amend must be made to Tax Increment Area Number 4. A hearing on this amendment has been scheduled for July 26, 1994. Gary Plotz, has sent the letters to the McLeod County Commissioners and Hutchinson School Board giving them notification of the hearing. Once the amend is in place we will be able to make the formal loan from the tax increment district number four at an agreed to interest rate with tax increments to repay the loan. Tax area number 7 will contain this development with an agreement from the P.O.P.S.A. Inc. assuring the increments. Cir, Center 111 Hassan Street SE Hutchinson. MN55350 -2522 (612) 587 -5151 Fax (612) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Printed on re, Y(led paper - Police Sen ices i 10 Franklin Street SR' Hutchinson, MN 55350 -2164 9 x(61 587-2242 Fax (6/2) 587 -6427 E June 24, 1994 ARNOLD & MCDOWELL ATTORNEYS AT LAw 101 PARE PLACE HIITCHINSON, MINNESOTA 55350 -2593 (912) 587 -7575 Mr. Gary Plotz City Administer Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 FAX 1612! 587 -4006 RESIDENT ATTORNEY O. BARRY ANDERSON RE: Peace Lutheran Land Trust Program Our File No. 3244 -94068 OF COUNSEL WILLIAM W. CAMERON RAYMOND C. . AI LIER 8801 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 58410 ;8121545 -0000 FAX 16121545 -1103 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 85311 !8121088 -2214 FAX (8121 358 -8806 JUN 2 4 1W Dear Gary: Enclosed please find a proposed draft of the Development Agreement between Prince of Peace Senior Apartments, Inc. and the City of Hutchinson. By carbon copy of this correspondence, I am circulating this draft to the parties named below so that anyone who feels that changes are necessary can get back to me prior to the city council meeting this coming Tuesday evening. Although the agreement does not yet reflect it, it is my understanding that the total amount of the funds to be loaned to Prince of Peace from the City is approximately $397,000.00. From what Jean told me on Friday, it is my understanding that these funds are to be used to cover a variety of expenses including relocation costs, legal costs and property acquisition expense. This agreement contemplates that Peace will demolish the structures and prepare the site for construction. If this is not correct, please advise. Obviously, the contingencies are of much less significance and will be waived by both parties on Wednesday following the City Council meeting if this transaction is otherwise approved. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / ) 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION DAVID B. ARNOLDI GARY D. McDOWELL STEVEN A. ANDERSON O. HARRY ANDERSON` STEVEN S. HOGE LAURA E. FRETLAN➢ DAVID A. BRUEOOEMANN PAUL D. DOVE " JOSEPH M. PAIEMENTI RICHARD G. MCGRE CATHRYN D. REBER GINA M. BRANDT BRETT D. ARNOLD ( ALSO ADMITTED IN TEEAS G D NEN YORE IALSO ADMITTED IN M'l5CON5IN E June 24, 1994 ARNOLD & MCDOWELL ATTORNEYS AT LAw 101 PARE PLACE HIITCHINSON, MINNESOTA 55350 -2593 (912) 587 -7575 Mr. Gary Plotz City Administer Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 FAX 1612! 587 -4006 RESIDENT ATTORNEY O. BARRY ANDERSON RE: Peace Lutheran Land Trust Program Our File No. 3244 -94068 OF COUNSEL WILLIAM W. CAMERON RAYMOND C. . AI LIER 8801 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 58410 ;8121545 -0000 FAX 16121545 -1103 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 85311 !8121088 -2214 FAX (8121 358 -8806 JUN 2 4 1W Dear Gary: Enclosed please find a proposed draft of the Development Agreement between Prince of Peace Senior Apartments, Inc. and the City of Hutchinson. By carbon copy of this correspondence, I am circulating this draft to the parties named below so that anyone who feels that changes are necessary can get back to me prior to the city council meeting this coming Tuesday evening. Although the agreement does not yet reflect it, it is my understanding that the total amount of the funds to be loaned to Prince of Peace from the City is approximately $397,000.00. From what Jean told me on Friday, it is my understanding that these funds are to be used to cover a variety of expenses including relocation costs, legal costs and property acquisition expense. This agreement contemplates that Peace will demolish the structures and prepare the site for construction. If this is not correct, please advise. Obviously, the contingencies are of much less significance and will be waived by both parties on Wednesday following the City Council meeting if this transaction is otherwise approved. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / ) 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Gary Plot2 June 24, 1994 page 2 Lastly, it should be noted that the funds actually made available to Peace will be affected by the City's actual expenses; if I understand the structure of this deal correctly, the City will already have expended, for example, significant dollars for land acquisition, legal fees and the like. There remains the issue of security. I indicated a preference in favor of the use of a second mortgage to protect the City's position. The financial consultants for Peace are concerned that the use of such a second mortgage may be a problem in that in the unlikely event of a bankruptcy, the City becomes a secured creditor equal to the bond holders. Instead, the discussion in the course of our meeting centered around a recordable commitment that the bond holders would notify the City of any default and give the City the opportunity to step in and purchase the position held by the bond holders. This may be the functional equivalent of a second mortgage but I would like to think about this possibility for recommending it specifically to the City Council. I would invite the suggestions of any other party on this issue as well. I have not had the opportunity to review this agreement in detail and so it should be treated as a rough draft. I am out of the office on Friday but I will return on Monday. Please call or write with any comments. Best personal regards. Very truly yours, T OLD & DOWELL 1 G. B Ande^r�s'onnn L GBA /es cc: Richard Lennes Jean Ward R.J. McGraw Jerry Guilligan David Namer r] E DEVELOPMENT AGREEMENT THIS AGREEMENT is made this _ day of June, 1994, by and between the City of Hutchinson (City), a public corporate body under the laws of the State of Minnesota, and Prince of Peace Senior Apartments, Inc., (Peace) , a Minnesota corporation organized under the laws of the State of Minnesota. RECITALS: 1. Peace is a non profit corporation organized to provide housing at moderate income levels; 2. Peace and City desire to enter into an agreement for the purpose of constructing certain improvements to real property and to document the financial arrangements between the parties. NOW, THEREFORE, in consideration of the mutual covenants herein contained, as well as other good and valuable consideration, the receipt, value and sufficiency of which are hereby acknowledged, IT IS HEREBY AGREED AS FOLLOWS: 1. Acquisition of Real Estate. City agrees to purchase for development purposes, a parcel of real estate located in the City of Hutchinson, McLeod County, Minnesota, described on attached Exhibit 111" (attached hereto as the "Property ") in accordance with the terms and conditions of this agreement. The parties acknowledge and agree that the parcel to be acquired in this .project consist of a number of city lots together with certain public rights of way. City has, or will acquire and assemble the parcel by negotiation, condemnation, vacation or otherwise. • 2. Conveyance by City to Peace. Peace agrees to purchase from the City, and City agrees to sell to Peace, for One Dollar and -1- g - --T11 other good and valuable consideration, the development site set forth- in paragraph 1 of this Development Agreement and in accordance with the terms and conditions of this Agreement. To facilitate the conveyance of the property, demolition of the existing structures and development of the site, City agrees to loan the sum of Three Hundred Ninety -seven Thousand and no /100 Dollars ($397,000.00) to Peace and Peace promises to pay to the order of the City of Hutchinson the sum of Three Hundred Ninety - seven Thousand and no /100 Dollars ($397,000.00), plus interest, all pursuant to the terms of that certain Promissory Note attached hereto, marked as Exhibit 112" and incorporated as if fully set out herein. Peace agrees to use said funds in the development of the site pursuant to the plans and specifications submitted to the City of Hutchinson and Peace further agrees to use said funds in payment of the obligations set forth in the development budget, a true and correct copy of which is attached hereto, marked as Exhibit 113" and incorporated as if fully set out herein. 3. Title Matters. The conveyance to Peace shall be by good and sufficient Warranty Deed, free and clear of all liens and encumbrances, except the following: a. Municipal and zoning ordinances; b. General real estate taxes payable in the year of closing which shall be pro rated based upon the date of closing. City shall be responsible for all special assessments on the property predating the date of closing; whether now due, pending or deferred, with the exception of any special assessments associated with the proposed MOM development by Peace; C. Such minor imperfections of title as do not materially affect the proposed use or occupancy of the property and which do not constitute an objection to marketability of title. City shall, within a reasonable time after execution of this Development Agreement, furnish Abstracts of Title certified within the last thirty (30) -days hereof, including all proper searches covering bankruptcies and state and federal judgments and liens. Peace shall be allowed ten (10) business days after receipt for examination of title and making any objections which shall be made in writing or deemed waived. If any objection is so made, City shall be allowed one hundred twenty (120) days to make title marketable. Pending correction of title, payments required under this Agreement shall be postponed, but upon correction of title and within ten (10) days after written notice to Peace, the parties shall perform this Agreement according to its terms. If title is not correct within one hundred twenty (120) days from the date of any written objection, this Development Agreement shall be null and void, at the option of Peace, and neither party shall be liable for damages hereunder to the other. 4. Peace's Contingencies. The obligations of Peace hereunder are subject to the following contingencies, the satisfaction of each of which is a material condition precedent to the obligations of Peace hereunder: a. Establishment of zoning appropriate for the project; b. The availability of public utilities to extend and -3- provide water, sewer, sanitary sewer, electrical, telephone, natural gas and other related services to the property with sufficient capacity to handle the proposed development; C. Receipt from appropriate public authorities having jurisdiction of such approvals, permits, and licenses as may be required for Peace to construct the improvements set forth in the project plans and specifications; d. Appropriate soil tests and borings demonstrating that the property is suitable for the proposed development; All contingencies of Peace shall be waived or taken advantage of by Peace on or before June 29, 1994. Any contingency not waived by that date shall be deemed taken advantage of and this agreement shall become null and void and of be no further force and effect between Peace and City. 5. City Contingencies. The obligations of City hereunder are subject to the following contingencies, the satisfaction of each of which is a material condition precedent to the obligations of City hereunder: a. The issuance and sale of municipal bonds to fund the tax increment financing necessary for City to perform its obligations under this agreement and, if deemed appropriate by City, the creation of a tax increment district or amendment or extension of an existing tax increment district, to include the property within its borders. -4- b. The acquisition of the property by negotiation, condemnation, or otherwise as provided by law from its present third party owners. C. The waiver or satisfaction of all contingencies of Peace as set forth in paragraph 4 of this agreement. All contingencies of City shall be waived or taken advantage of by City on or before June 29, 1994. Any contingency not waived by that date shall be deemed taken advantage of. If any contingency is not waived, this agreement shall thereupon become null and void and be of no further force and effect between buyer and seller. 6. Possession and Leases. Physical and legal possession of the property shall be delivered to Peace on or before August 15, 1994. City shall be responsible for terminating any and all existing leases on the property concurrently with or preceding, the date of possession, and shall not enter into any new leases or extensions of existing leases effecting the property between the date hereof and the date of closing. 7. Additional Obligations of Peace. The parties acknowledge that this agreement is made in furtherance of a joint objective of constructing a project qualifying under the Neighborhood Land Trust Program as is more fully set out above. In furtherance of this objective, Peace additionally agrees as follows: a._ Peace shall not, without the written consent of City, sell, transfer, lease or incumber, or otherwise convey, in any way or manner, whether voluntary or involuntary, or by action of law, the fee interest in the property. Nothing in this -5- clause shall be construed to prohibit Peace from permitting the imposition of a mortgage or other financing on the improvements for the purpose of constructing, operating or maintaining said improvements; 8. Construction Covenant of Peace. Peace agrees to construct and open for business a residential apartment complex on the property having approximately square feet of gross leasable area on or before June 1, 1995, unless prevented from doing so by unavoidable delay. The building covered by this agreement shall be of an appropriate type as defined by the Uniform Building Code adopted by the State of Minnesota and as determined by the building department for the City of Hutchinson. The building shall be constructed in accordance with the plans and specifications prepared by Peace and approved by the City of Hutchinson as part of the permitting and approval process for the project. Peace and City acknowledge that City is acquiring its funds for the purpose of obtaining title to the property, and for other expenses, through the use of municipal revenue bonds. The term "unavoidable delay" means a cause beyond the reasonable control of Peace obligated to perform the applicable covenant, condition or agreement under this agreement and shall include without limiting the generality of the foregoing, delays attributable to acts of God, the other party, strikes, lockout, labor disputes, explosion, governmental restrictions, court injunctions, riots, civil commotion, war, invasion, insurrection, sabotage, malicious mischief, failure of power, failure of transportation, fires, epidemics, quarantine restrictions, freight -6- embargo, but shall not include delays attributable to financial difficulties of Peace or delays caused by any act or failure to act by Peace in its performance. In the event Peace intends to avail itself of this paragraph, it must give written notice of such intent to City with such notice to be given not more than thirty (3 0) days after the date when the prevention, interruption or delay caused by the unavoidable delay began. 9. Assessment Agreement. Peace and City agree to enter into an assessment agreement, a true and correct copy of which is attached hereto, marked as Exhibit 114" and incorporated as if fully set out in this Development Agreement. 10. Default. The following shall be "events of default" under this agreement and the terms "events of default" shall mean whenever it is used in this agreement any one or more of the following events: a. Failure of Peace to cause the construction of the minimum improvements to be commenced or completed pursuant to the terms, conditions and limitations of this agreement. b. Transfer of any interest in the project in violation of the agreement. C. Failure by any party to substantially observe or perform any other covenant, condition, obligation or agreement on its part to be observed or performed under the agreement. d. Commencement by the holder of any mortgage on the • improvements, or any portion thereof, of foreclosure proceedings as a result of any default -7- under the applicable mortgage documents. e. The action of Peace to: (i) File any petition in bankruptcy or for any reorganization, arrangement, composition, readjustment, liquidation, dissolution, or similar relief under the United States Bankruptcy Act of 1978, as amended or under any similar federal or state law; or (ii) Make an assignment for the benefit of its creditors; or (iii)Admit in writing its inability to pay its debts generally as they become due; or (iv) Be adjudicated a bankrupt or insolvent; or if a petition or answer proposing the adjudication of Peace's, as a bankrupt or its reorganization under any present or future federal bankruptcy act or any similar federal or state law shall be filed in any court and such petition or answer shall not be discharged or denied within ninety (90) days after the filing thereof; or a receiver, trustee or liquidator of Peace's, or of the project, or part thereof, shall be appointed in any proceeding brought against Peace's, and shall not be discharged within ninety (90) days after such appointment, or if Peace's shall consent to or acquiesce in such appointment. am 11. Remedies Coon Default - City. When any event of default occurs and is continuing, City, as set forth below, may take any one or more of the following actions, after giving thirty (30) days written notice to Peace and any holder of a first mortgage, of the event of default, but only if the event of default has not been cured within thirty (30) days or if the event of default cannot be cured within thirty (30) days and Peace does not provide assurances reasonably satisfactory to City that the event of default will be cured as soon as reasonably possible: a. City may suspend its performance under this agreement until it receives assurances from Peace, deemed adequate by City in its sole discretion, that Peace will cure its default and continue performance under the agreement; b. City may hold the certificate of completion; C. City may take any action, including legal or administrative action, which appears reasonably necessary or desirable to collect payments due under this agreement, or to enforce performance and observance of any obligation, agreement or covenant of Peace under this agreement; No remedy conferred upon or reserved to City is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this agreement or now or hereafter existing at law or in equity or by statute. No'delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver WM thereof, but any such right or power may be exercised from time to time and as often as may be deemed expedient. 12. Remedies Upon Default - Peace. When any event of default occurs and is continuing, Peace, as set forth below, may take anyone or more of the following actions, after giving thirty (30) days written notice to City of the event of default, but only if the event of default has not been cured within thirty (30) days or if the event of default cannot be cured within thirty (30) days and City does not provide assurances reasonably satisfactory to Peace that the event of default will be cured as soon as reasonably possible: a. Peace may suspend its performance under this agreement until it receives assurances from City, deemed adequate by Peace, that City will cure its default and continue performance under the agreement; b. Peace may take any action, including legal or administrative action, which appears reasonably necessary or desirable to enforce performance and observance of any obligation, agreement or covenant of City under this agreement; No remedy conferred upon or reserved to Peace is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver -10- thereof, but any such right or power may be exercised from time to time and as often as may be deemed expedient. 13. Miscellaneous. A. Execution by All Parties in Counterparts. This agreement shall not become effective and binding until executed by all parties. This agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which shall constitute a single instrument, and the signature of any party to any counterpart shall be deemed a signature to and may be appended to any other counterpart. B. Notice. All notices, demands or consents provided for in this agreement shall be in writing and shall be deemed given when delivered to the parties hereto by hand or by United States registered or certified mail, return receipt requested, with postage prepaid. All such notices and communications shall be deemed to have been served on the date when mailed. All notices and communications shall be addressed to the parties hereto at the respective addresses set forth below: 1. If to: City of Hutchinson Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 With a copy to: G. Barry Anderson Arnold & McDowell 101 Park Place Hutchinson, Mn. 55350 2. If to: Prince of Peace Senior Apartments, Inc. With a copy to: R.J. McGraw McGraw & Ward P.O. Box Hutchinson, Mn. 55350 C. Governing Law. This agreement shall be governed by -11- written or oral, between the parties and constitutes the sole and entire agreement between the parties with respect thereto. This • agreement may not be modified or amended unless such modification or amendment is set forth in writing and executed by all parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as of the day and year first above written. CITY OF HUTCHINSON By: Attest: City Administrator PRINCE OF PEACE SENIOR APARTMENTS, INC. By: Its: STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) On this day of June, 1994, before me a Notary Public, pp personally aeared, and the and of the City of Hutchinson, municipal corporation, to me known to be the persons who executed the foregoing document on behalf of the City of Hutchinson. Notary Public -13- J 0 STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) On this day of April, 1994, before me a Notary Public, personally appeared, the of Prince of Peace Senior Apartments, Inc., a Minnesota corporation, to me known to be the person who executed the foregoing document on behalf of said corporation. THIS INSTRUMENT WAS PREPARED BY: G. Barry Anderson ARNOLD & McDOWELL 101 Park Place Hutchinson, Mn. 55350 Telephone (612) 587 -7575 Attorney I.D. No. 196X -14- Notary Public PROMISSORY NOTE HUTCHINSON, MN. 55350 0 FOR VALUE RECEIVED, the undersigned, Prince of Peace Senior Apartments, Inc. (Peace), promises to pay to the order of the City of Hutchinson (Hutchinson) , the principal sum of , with interest from date hereof at the rate of percent per annum on the unpaid balances from time to time remaining until fully paid; said principal sum and interest to be paid as follows: $ payable monthly commencing on the 1st day of 19 and $ payable on the 1st day of each and every month thereafter to and including the 1st day of 19 , at which time the entire balance of principal and interest and all other amounts due hereunder, shall be payable in full, if not sooner. Said payments shall be applied first to accrued interest and the balance shall be applied on principal. All payments of principal and interest shall be payable at the office of the City Administrator, Hutchinson, Minnesota, in lawful money of the United States of America, or at such other place as the holder hereof my designate. In the event of default in the payment of any installment of interest or principal as herein provided, the entire principal sum with accrued interest shall become immediately due and payable without notice at the option of the holder of this Note. The makers, endorsers, sureties and guarantors hereby severally waive presentment for payment, demand and notice of nonpayment of this Note, and consent that the holder may extend the time of payment or otherwise modify the terms of payment of any part or the whole of the debt at any time at the request of any person liable on this Note or as owner of or having an interest in the premises covered by the mortgage securing same. The makers, endorsers, sureties and guarantors hereof hereby severally agree to pay all costs of collection, including reasonable attorneys fees, in event of default. The undersigned reserves the right to at any time prepay the ,indebtedness or any part hereof without penalty, provided however, that a partial prepayment of principal shall be applied on the last maturing installment or installments hereof. -1- EXHIBIT 2 0 If the undersigned, its successors or assigns, without the consent of the holder hereof, sell, agree to sell, or otherwise convey the real estate described in said mortgage, the holder hereof, at its option, may declare all amounts due hereunder, and the same shall forthwith upon such declaration become and be, immediately due and payable without notice. PRINCE OF PEACE SENIOR APARTMENT, INC. By:_ r� 0 -2 ASSESSMENT AGREEMENT DATED AS OF 1994 BETWEEN CITY OF HUTCHINSON, MINNESOTA, AND PRINCE OF PEACE SENIOR APARTMENTS, L\JC. AND CERTIFICATE OF THE MCLEOD COUNTY ASSESSOR, ACTING AS CITY ASSESSOR OF THE CITY OF HUTCHINSON This Document was Drafted By: DORSEY & WHITNEY Pillsbury Center South 220 South Sixth Street Minneapolis, Minnesota 55402 Exhibit 4 C�1 0 0 ASSESSMENT AGREEMENT THIS AGREEMENT is dated as of the _ day of 1994 and is between the City of Hutchinson, Minnesota, a municipal corporation organized under the laws of the State of Minnesota (the City), and Prince of Peace Senior Apartments, Inc., a Minnesota nonprofit corporation (the Developer); IN CONSIDERATION OF the mutual covenants and benefits herein described, the City and the Developer recite and agree as follows: Section 1. Recitals. 1.01. Designation of Development District and Adoption of Development Program. The City has designated a development district in the City denominated Development District No. 4 (the Development District) and has approved a development program for the Development District (the Development Program) pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134 (the Act). 1.02. Creation of the District. The City has established a tax increment financing district designated as Tax Increment Financing District No. 7 (the District) • within the Development District and authorized the financing of the Development Program pursuant to a Tax Increment Financing Plan For an Economic Development District No. 7 (the Financing Plan) pursuant to and in accordance with Minnesota Statutes, Sections 469.174 through 469.179 (the Tax Increment Financing Act). 1.03. Implementation. The City Council of the City has authorized and directed the officers of the City to take all actions necessary to implement and carry out the Development Program, subject only to such approval by the City Council as may be required by the Act. The Development Program proposes that the City make a loan to the Developer (the Loan) which is payable from Tax Increment derived from the District and to the extent the Tax Increment is not sufficient for payment of the Loan, from amounts payable by the Developer. 1.04. Improvement of Property. The City has determined that it is necessary, in order to accomplish the purposes specified in and to carry out the Development Program, for the City to make the Loan to the Developer to finance the cost of acquisition and preparation for development of certain property located in McLeod County, Minnesota described in Exhibit A hereto (the Land) and for other costs incurred by them in the development of _the Land. 1.05. Development Agreement. The City and the Developer have • entered into a Development Agreement, dated , 1994 (the Development Agreement), which provides that the Developer will improve the Land by the construction of a rental housing facility thereon (the Facilities). The Development Agreement provides that upon the execution and delivery of the Development Agreement, the City and Developer are to enter into this Assessment Agreement. Section 2. Minimum Market Value. 2.01. Agreed Upon Minimums. The Developer agrees that the minimum market value of the Land and the completed Facilities for ad valorem tax purposes, commencing with the assessment made as of January 2, 1996, shall be $. and shall not be reduced by any action taken by the Developer (other than a deed in lieu of, or under threat of, condemnation by the City or other condemning authority), to less than the said amount of $ and that during said period no reduction of the market value therefor below said minimum market value shall be sought by the Developer or granted by any public official or Court except in accordance with Minnesota Statutes, Section 469.177, subdivision 8. This minimum market value shall apply only to the Land and facilities situated on the Land. In event of involuntary conversion of the Land for any reason, the minimum market value shall not be reduced to an amount less than $ 2.02. Higher Market Value. Nothing in this Assessment Agreement shall limit the discretion of the County Assessor of McLeod County, acting as assessor for the City of Goodview (the Assessor) or any other public official or body having the duty to determine the market value of the Land and the facilities for ad valorem tax purposes, to assign to the Land and the facilities, or to any other . improvements constructed on the Land or on the premises described in Exhibit A, on a nondiscriminatory basis and treated fairly and equally with all other property so classified in McLeod County, a market value in excess of the minimum market value specified in Section 2.01. The Developer shall have the normal remedies available under the law to contest any estimated assessors estimated value in excess of $ or as increased annually, as provided above. 2.03. Substantial Completion. For purposes of this Assessment Agreement and the determination of the market value of the Land and the completed Facilities for ad valorem tax purposes, the Developer agrees that the Facilities shall be deemed to be completed in accordance with the Development Agreement as of January 2, 1996, whether in fact completed or not. Section 3. Filing and Certification. 3.01. Assessor Certification. The City shall present this Assessment Agreement to the Assessor and request him to execute the certification of the Assessor contained hereon. The Developer shall provide to the Assessor all information relating to the Land and the Facilities requested by him for the purposes of discharging his duties with respect to the certification. -2- 0 3.02. Filing. Prior to the recording of any mortgage, security agreement or other instrument creating a lien on the Land and in any event not less than 30 days after the execution of this Assessment Agreement, the Developer shall cause this Assessment Agreement to be recorded in the office of the County Recorder of McLeod County, or with the Registrar of Titles, McLeod County, Minnesota, if the title to the Land is registered. Section 4. Relation to Development Agreement. The covenants and agreements made by the Developer in this Assessment Agreement are separate from and in addition to the covenants and agreements made by the Developer in the Development Agreement; nothing contained herein shall in any way alter, diminish or supersede the duties and obligations of the Developer under the Development Agreement. Section 5. Miscellaneous Provisions. 5.01. Binding Effect. This Assessment Agreement shall inure to the benefit of and shall be binding upon the City and the Developer and their respective successors and assigns, and upon all subsequent owners of the Land and the Facilities. 5.02. Severability. In the event any provision of this Assessment Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 5.03. Amendments, Changes and Modifications. Except as provided in Section 5.04 this Assessment Agreement may be amended or any of its terms modified only by written amendment authorized and executed by the City and the Developer. 5.04. Further Assurances and Corrective Instruments. The City and the Developer agree that they will, from time to time, execute, acknowledge and deliver, or cause to be executed, acknowledged or delivered, such supplements hereto and such further instruments as may reasonably be required for correcting any inadequate or incorrect description of the Land or the Facilities, or for carrying out the expressed intention of this Assessment Agreement. 5.05. Execution Counterparts. This Assessment Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 0 -3- 5.06. Applicable Law. This Assessment Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. • 5.07. Captions. The captions or headings in this Assessment Agreement are for convenience only and in no way define, limit or describe the scope or intent of any provisions or Sections of this Assessment Agreement. 5.08. Effective Date. This Assessment Agreement shall be effective as of 11994. 5.09. Termination Date. This Assessment Agreement shall terminate upon the termination of the District in accordance with Minnesota Statutes, Section 469.176, subdivision 1. IN WITNESS WHEREOF, the City has caused this Assessment Agreement to be executed in its corporate name by its duly authorized officers; and the Developer has caused this Assessment Agreement to be executed in its corporate name by its duly authorized officer. THE CITY OF HUTCHINSON, MINNESOTA Mayor Attest City Administrator PRINCE OF PEACE SENIOR APARTMENTS, INC. By— Its Im • E STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of 1994 by the Mayor, and the City Administrator for the City of Hutchinson, Minnesota, a municipal corporation, on behalf of the corporation. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of , 1994 by , the of Prince of Peace Senior Apartments, Inc., a Minnesota nonprofit corporation, on behalf of the corporation. Notary Public ASSESSOR'S CERTIFICATION The undersigned assessor, being legally responsible for the assessment of the above described property, certifies that the market value assigned to the land and improvements are reasonable. Prior to making this certification the undersigned assessor has undertaken the review required by Minnesota Statutes, Section 469.177, subdivision S. Dated: County Assessor McLeod, Minnesota 0 -5- EXHIBIT A DESCRIPTION OF LAND Fill 46 • 0 0 1994. THIS RESOLUTION is made and entered this day of June, RECITALS: 1. It is in the best interests of the residents of the City of Hutchinson to promote housing within the community; 2. In furtherance of the best interests of the residents of the City of Hutchinson, the City is contemplating entering into a Development Agreement with Prince of Peace Senior Apartments, Inc., a Minnesota corporation, for the purpose of developing residential housing for the elderly; NOW THEREFORE BE IT RESOLVED by the City Council for the City of Hutchinson: . 1. That the City is authorized to enter into that certain Development Agreement by and between the City of Hutchinson, a Minnesota public corporation, and Prince of Peace Senior Apartments, Inc. (Peace) , a true and correct copy of which is attached to this Resolution, marked as Exhibit "A" and incorporated as if fully set out herein. 2. In furtherance of the goals and objectives of the Development Agreement by and between Peace and the City of Hutchinson, the City is authorized to acquire the following properties and to hold the same pending a closing with Peace: 355 Glen Street, Evalyn Haraldson, $57,000.00 305 Glen Street, Sheldon & Jean Nies $34,000.00 315 Glen Street, Linda & Greg Ziemer $52,000.00 345 Glen Street, Peace Lutheran Church $40,000.00 130 3rd Ave. S.W., Bruce A. Kreckow, $31,000.00 • 325 Glen Street, South Place Associates $56,000.00 9 -ter 3. Relocation payments and closing expenses are also • authorized as required by law. 4. The City of Hutchinson has undertaken the acquisition of the above described properties in reliance upon the commitment and promise of Peace Lutheran Church to reimburse the City for the costs of acquiring the property pursuant to the terms and conditions of that certain undertaking issued by Peace Lutheran Church of Hutchinson, Minnesota, a true and correct copy of which is attached hereto and marked as Exhibit "B" and incorporated as if fully set out herein. Dated: Attest: Gary D. Plotz City Administrator CITY OF HUTCHINSON By: Marlin Torgerson, Mayor • 11 S OTl • 11 0 June 23, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works RE: Consideration of Need for EIS (Environmental Impact Statement) for Otter Lake Dredging Barr Engineering will be preparing a document declaring (assumably) that the EAW (Environmental Assessment Worksheet) is accepted and determining that an EIS is not required for this project. We have received written correspondence from the DNR (attached) detailing their concerns. Barr Engineering will respond as part of the EAW • process. Please remember that declaring an EIS is, or is not, required does not commit the City to complete the work. However, this document must be approved at this meeting to avoid having to go through the EAW process again. We therefore recommend that the document declaring that an EIS is not required is approved. 0 /',!5-' TO FROM RE c June 22, 1994 M E M O R A N D U M MAYOR AND CITY COUNCIL HAZEL SITZ, HUMAN ESTABLISHMENT OF LIEUTENANTS POSITION The chief of police plans to work with the police commission to establish the position of lieutenant in the police department. The 1994 pay plan contains a new pay grade "E2 ", midway between the previously existing "E" and "F" which would accommodate the lieutenants position. The lieutenants position would be a half grade higher than the sergeants ( "F") yet below the directors level in the pay plan. • A new yob description would be put in place for lieutenants as a part of this process. coPy: S. Madson 0 Citx Center Parks $ Recreatio+! Police Set v ices 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street Sl4 Hutchinson, MN55350 -2522 (612)587 -5151 Hutdunson, MN55 350 -309 7 (612) 587 -2975 �— Hutchinson, MN55350 -_' -51 , (6)2) 587 -2242 Fay(612)234 -4240 Fax(612)234 -4240 Fax(612)587 -6427 Proved 1112 .e,, W pa"', q� MEMORANDUM 1� V" RY TO: Gary Plotz, City Administrator L nn�Y FROM: Steve Madson, Chief of Police�� 4 DATE: June 20, 1994 RE: Establish Lieutenants Position As you recall, I had established as a goal for 1994 the establishment of three (3) lieutenants positions in the police department. Essentially, this would be a promotion of the three (3) sergeants into the lieutenants position with an E2 pay grade. With this memorandum, I am seekin approval of these positions so I may begin working with the a commission to fi-n-a-lize the process. For your information, there is an agreement with the affected parties that no salary increases will occur with these promotions until after January 1, 1995. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /lkg 94 -02 -0014 9 -Ir - is • • 0 MEMORANDUM TO: Gary Plotz, City Administrator FROM: Steve Madson, Chief of Policr DATE: June 22, 1994 RE: Telephone System This memorandum will serve as a request to proceed with the installation of a new telephone system at the police department. As you are aware, the new E911 system will be installed in late July. The current telephone system is not adequate to handle the new E911 therefore the upgrade is necessary. Additionally, the current telephone system is at its capacity and cannot be expanded. The new telephone system is an ISDN Centrex system and will be tied to the city center numbering scheme. The cost of installation is $1,123.00 and is part of the overall • communications system upgrade. Please note that the recurring monthly charges will decrease from $772.00 per month to $684.05. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /Ikg 94 -02 -0015 i C� C June 24, 1994 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: POLICE DEPARTMENT CAR PURCHASES Attached is a memo from Police Chief Steve Madson. The memo requests purchase of two cars from central garage funds. We would then expand the current rent charges from the current 6 units to total of 8 vehicles. Funds would be available • in the garage fund from rents all ready collected, sales of old vehicles, and interest earnings. Since our use of the state contracts, which the purchase from Superior Ford would be under, cost of vehicles have decrease by some $3,000 per unit. It is my understanding this has been reviewed by Doug and found acceptable. The request would for purchase of 2 cars at a total cost of $30,500 from Superior Ford State Contract. 0 City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks d Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled paper - Police Sew ices 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 0 MEMORANDUM TO: Ken Merrill, Finance Director" FROM: Steve Madson, Chief of Poli r DATE: June 20, 1994 RE: Automobile Purchase As you are aware, this department has been attempting to come up with ideas on how to meet its' needs relevant to automobiles. Further, you are aware that the police department has identified the need for an additional investigator for 1995 thus adding to the vehicle dilemma. I do have, I believe, a workable solution. Currently, the police department has ten vehicles, six of these are amortized for vehicle replacement purposes. We have utilized vehicles that have been replaced by new patrol vehicles to serve as administrative vehicles or transfer to other departments to use for • work purposes in the community. These vehicles have in excess of 80,000 miles when converted. I am proposing to increase the number of vehicles amortized from six to eight vehicles according to Attachment 1. You will note that the yearly amortized amount is based upon $15,000 which will be the average amount for the state contract less trade or sale of older vehicles. (I realize this figure will no doubt need adjustment in the future based upon increases in vehicle costs.) Additionally, I am proposing that the police department be allowed to purchase two new vehicles to be utilized as combination administrative/ operational vehicles. I have located two vehicles at Superior Ford on the State Vehicle Contract ( #1470 and #1638). Both vehicles are being held until June 29 pending city council action on June 28. See Attachment 2. The reasons we need to move somewhat quickly on this is as follows: ► School liaison vehicle needs overhaul - minimum of $1,700 (vehicle has over 100,000 miles) ► Availability of new cars ► State contract on 1995 models won't be decided until November 1994 ► Expensive breakdowns outside of city } Ken Merrill, Finance Director June 20, 1994 Page 2 ► New vehicles will cost less in maintenance costs ► Less cost in equipment change overs I believe that adequate monies are available in the vehicle replacement fund to accomplish this purchase. Any adjustment can be made in 1995 if necessary. If approved there would be no need for an additional investigator vehicle or new squad in 1995 operations budget. Also, if approved payment would have to-be made by July 1, 1994. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /Ikg E'3elS�Ira�I�I�I:3 • 9 40 NO. ASSIGNMENT AMORTIZED YEARLY AMORT. —SQUAD 1 School Liaison/ Investigator 5 year 3,000 2 Squad 3 year 5,000 3 Squad 2 year 7,500 4 K -9 4 year 3,500 5 Sergeant 3 year 5,000 6 Transport/Court 7 Investigator 4 year 3,500 8 Chief /Patrol 5 year 3,000 9 Mobile Command Post 10 Squad 2 year 7,500 38,000 ATTACHMENT 1 y #, Td wi2 ALL ARE EQUIPPED WITH: POLICE INTERCEPTOR PKG - POWER LOCKS,WINDOWS,DRIVER SEAT REAR WINDOW DEFROSTER - AM /FM STEREO - CLOTH SEATS —TILT STEERING - CRUISE CONTROL - AIR CONDITIONING iwwwomm!= BUCKET SEATS - TRACTION LOK MErow 1117y[I' .1 IS" I1Itl.IA0 190 - SPLIT BENCH SEATS - TRACTION Plop - BUCKET SEATS - ASS BRAKES 4 f l OPAL FROST /BLUE BUCKET SEATS - TRACTION LOK LH SPOTLIGHT BUCKET SEATS - ABS BRAKES LH SPOTLIGHT + EQUIPMENT - DISPLAY CAR 5UCKET SEATS - ABS BRAKES DUAL SPOTLIGHTS RUBBER FLOOR BUCKET SEATS - ABS BRAKES LH SPOTLIGHT BUCKET SEATS - ABS BRAKES LH SPOTLIGHT - RUBBER FLOOR BUCKETS - ABS - SILICONE BENCH - ABS - FLOOR MATS V/00 $ 14,525 189 - FOREST GREEN /MOCHA — DSO $ 14,999 $ 14,999 . - CHAMPAGNE /MOCHA $ 14,999 lF1977 _ WHITE /GARNET —5 s ►v&o . 41017 PLUS 4-&UIa $ 15,600 • 41060 - WHITE /BLUE "Onl tlO�-O $ 1$,215 41663 - CHAMPAGNE /MOCHA $ 15,092638 - OPAL FROST /BLUE 0 9_y, 41787 - BRONZE /MOCHA -VINYL REAR $ 15,408 41788 - BRONZE /MOCHA -VINYL REAR 41748 - WHITE /BLUE —&,t N6t-V 1470 HT {j 1; ?rl MEOTBLBE /BLUE+ MA LI - DARK BLUE /BLUE $ 15,185 1B00 - DARK BLUE /BLUE C � OM 41801 - DARK BLUE /BLUE neenn _ nADV Al IIF /RI -IJF OJV 'bLO $ 1$,215 41663 - CHAMPAGNE /MOCHA $ 15,092638 - OPAL FROST /BLUE 0 9_y, JUN 24 '94 10:49RM P, P,T,&P P. 2/3 PLJSTORINO, PEDERSON, TILTON & PARRINGTON ATTORNEYS AT LAW Sum 2011 - -Peter J. Puuorino 4005 Warr 65TH Sum W William R. Pederson 't, R. g MD4aAPOUS, MIWISMA 55435 -1765 ' ' .Ion P. P ' Joel M. Musooplat June 24, 1994 . J No „ Ttu Q?,,x (612) 9253001 J .K, J RE: Hutch, Inc. v. City of Hutchinson Our File No: GABC 13487 Dear Mr. Anderson: Attached is Mr. Bonner's letter dated June 23, 1994. Apparently, Mr. Boner's settlement proposal which I forwarded to you yesterday was not authorized by his client. . Please present the attached to the City Council at its next meeting. It is obviously not the same offer that was presented yesterday. CANIsf cc: Gary Plotz Mark W. Rossow Robert Weisbrod Doug Gronli Sincerely, 0 PEDERSON, TILTON 9 - _T. JUN 24 '94 18 50RM PAP ,r,` &P P.3 4323336790 P 02 June 23, 1994 VIA FACSDAILE (612) 925 -30.01 Mr. Christopher A. Nelson Suite 200 4005 West 65th Street Minneapolis, Minnesota 55435 -1765 Re: Hutch, Inc. v. City of Hutchinson Dear Mr. Nelson: f LI wN w, r•.w r f y 7 f TSNSy A, •wTt .uecc. +. ypnN�Sa JOwN !. a/p riinV .uV wf•/ fwr.Owe YlrpTwY Q. *INC, He[w D. wVNTfw 04.41t 0...... My client contacted me and has proposed an alternative to the settlement proposal that I forwarded to you dated June 20, 1994. What Mr. Block proposes is that rather than go to the trouble to do the computations set out in my proposal that the sewer charges be based simply upon a computation equal to 90% Of the water charges flowing through the master meter. According to Bill, this will actually furnish the City with more revenue than the procedure he proposed in my June 20 proposal and will also be a great deal easier to administer. I am faxing this proposal to you so that you will have it in plenty of time for the council meeting. JFB:jlin cc: Judge Thomas McCarthy ours. ve y, ohn . / nner it • 1, LAW Or /Ip Ca PARSINEN, BOWMAN 16{ LEVY alNNn •.. •s••r.N Jewry f.tf1 NlN A wwOR 041144AL A/SOC""d,N .o..Q, w. IOM SOUTM vl/TM 87i{C:ET +wC•A. wof.c.a SI+ITC 1100 JoyN P. eeNNe/ X11 MINNCAPOLIS, MINNCSOTA 6640a p•�•e ayluei ..wlN .•1: wwy.eu KIPwON[ Isis) aaa -a•II lf.!• .eeN/ mo il rwGilNltG lelb a.�a•ess� C. .1 C. OypwC IU05 .VWAai+,*Wall vM'ITCw'i Dllf lLT II.V ryVMILN .AV, a w, OILr•!TL y p 1wNt V.wwpufw Je.N «e .. i•wsTen JONN G. a[W (612) 342 -0310 June 23, 1994 VIA FACSDAILE (612) 925 -30.01 Mr. Christopher A. Nelson Suite 200 4005 West 65th Street Minneapolis, Minnesota 55435 -1765 Re: Hutch, Inc. v. City of Hutchinson Dear Mr. Nelson: f LI wN w, r•.w r f y 7 f TSNSy A, •wTt .uecc. +. ypnN�Sa JOwN !. a/p riinV .uV wf•/ fwr.Owe YlrpTwY Q. *INC, He[w D. wVNTfw 04.41t 0...... My client contacted me and has proposed an alternative to the settlement proposal that I forwarded to you dated June 20, 1994. What Mr. Block proposes is that rather than go to the trouble to do the computations set out in my proposal that the sewer charges be based simply upon a computation equal to 90% Of the water charges flowing through the master meter. According to Bill, this will actually furnish the City with more revenue than the procedure he proposed in my June 20 proposal and will also be a great deal easier to administer. I am faxing this proposal to you so that you will have it in plenty of time for the council meeting. JFB:jlin cc: Judge Thomas McCarthy ours. ve y, ohn . / nner it • 1, June 23, 1994 ARNOLD & MCDOWELL ATTORNEYS AT LAN 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 -2593 16121587 -7575 Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 FAX 6121587-4088 RESIDENT ATTORNEY O. BARRY ANDERSON Re: Hutch, Inc. vs. City of Hutchinson Our File No. 3244 -93063 Or COUNSEL WILLIAM W. CAMERON RAYMOND C. LALWES 5661 CEDAR LEE ROAD MINNEAPOLIS, MINNESOTA 56416 i6121 546 -9000 FAX IRE: 545 -1723 601 SOUTH FOURTH STREET PRINCETON, MINNESOTA 66071 16121 069 -2214 PAX 16121062-5606 JUN 24 1994 Dear Gary: • Mr. Block has made a settlement proposal the substance of which is outlined in his attorney's letter of June 20, 1994, a copy of which is enclosed herewith and I am also passing along a copy of Attorney Chris Nelson's letter of June 23, 1994. 0 On Thursday, June 23, 1994, I met with Randy DeVries of the Water Department of the City of Hutchinson. He indicated to me that the type of meter selected by Mr. Block historically has had a problem with a variance between the inside reading (the accurate reading) and the outside reading and that as a result of problems with this type of meter, the City has elected to go away from this meter and is presently engaged in a eight year change out program. The new meters, as I an sure you are aware, are touch pad in design. From a historical perspective, he advised me that in 1987, it appeared that approximately 203 of the meters in the community were off and a 1990 survey showed somewhere in the neighborhood of 103. (The survey were not scientific in nature and thus the variance). As to the amount of the inaccuracy, the outside meter reads less water usage than the inside meter. Block is proposing a 103 adjustment to his bill and payment of 103 of his overall past due bill. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAN ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE RAN ASSOCIATION DAVID H. ARNOLDI GARY D. MCDOWELL _ STEVEN A. ANDERSON �. O. BARRY ANDERSON• STEVEN S. HOOE LAURA E. PRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE •• JOSEPH M. PAIEMENTI RICHARD O. MCOEE CATHRYN D. HEBER OINA M. BRANDT BRETT D. ARNOLD I AL50 ADMITTED IN TEXAS AS N1 TO-- •ALSO ADMITTED IN M'I SCANSIN June 23, 1994 ARNOLD & MCDOWELL ATTORNEYS AT LAN 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 -2593 16121587 -7575 Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 FAX 6121587-4088 RESIDENT ATTORNEY O. BARRY ANDERSON Re: Hutch, Inc. vs. City of Hutchinson Our File No. 3244 -93063 Or COUNSEL WILLIAM W. CAMERON RAYMOND C. LALWES 5661 CEDAR LEE ROAD MINNEAPOLIS, MINNESOTA 56416 i6121 546 -9000 FAX IRE: 545 -1723 601 SOUTH FOURTH STREET PRINCETON, MINNESOTA 66071 16121 069 -2214 PAX 16121062-5606 JUN 24 1994 Dear Gary: • Mr. Block has made a settlement proposal the substance of which is outlined in his attorney's letter of June 20, 1994, a copy of which is enclosed herewith and I am also passing along a copy of Attorney Chris Nelson's letter of June 23, 1994. 0 On Thursday, June 23, 1994, I met with Randy DeVries of the Water Department of the City of Hutchinson. He indicated to me that the type of meter selected by Mr. Block historically has had a problem with a variance between the inside reading (the accurate reading) and the outside reading and that as a result of problems with this type of meter, the City has elected to go away from this meter and is presently engaged in a eight year change out program. The new meters, as I an sure you are aware, are touch pad in design. From a historical perspective, he advised me that in 1987, it appeared that approximately 203 of the meters in the community were off and a 1990 survey showed somewhere in the neighborhood of 103. (The survey were not scientific in nature and thus the variance). As to the amount of the inaccuracy, the outside meter reads less water usage than the inside meter. Block is proposing a 103 adjustment to his bill and payment of 103 of his overall past due bill. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAN ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE RAN ASSOCIATION Mr. Gary D. Plotz June 23, 1994 Page 2 We can discuss this issue at the upcoming City Council meeting. I believe the opinion of the Water Treatment Department would be to not approve the settlement proposal as presented; the Water Treatment Department -if of the opinion that the flow study demonstrates the absence of any infiltration and that the City should persist in its present position. There is the question of a responsive settlement proposal in an effort to resolve this dispute. Perhaps it would be appropriate for Ken to provide the Council with information regarding the past due amount and we should discuss a counter proposal if the Council feels the present proposal is not acceptable. Thank you. Very truly you ;s, G. B nd rs n GBA lm Enclosure 0 JUN 23 194 02 :05PM P,P,T,81P� P.3i4 LAW OFFICC6 PARSINEN BOWMAN Sc LEVY DENNIS A. SOW Mw« A PROFESSIONAL ASSOCIATION JOSEPH MJOAO LOW SRI ION. A. N.. RANDY E. CVAN^e RO&CAT A. LEVY 100 SOUTH FIFTH STREET GRIAN III. J,.CA A. ROSSER4 SUITE 1100 STEVEN R.RATE JON. P. ED «NCR w MINNEAPOLIS, MINNESOTA 5540a REBECCA I. «<DANIcL D.V10 cOiucl ROECRT A. H:LL AA-EN GI[OLCR nwN6EN TELGRNONE 16121 333.8111 VONN R. BEDOSEY JCFFRLV C. ROSSI.* FACSIMILE 16121 333.6106 W.JANCG VOGL E. BVRSE MINDS ANN NARKS SANFORO «OWARO U. RUBIN WRITERS DIRECT DIAL NUMBER TIMOTHY R. RING DAVID A.ORSNETCIN POD'. D. HUNTER mw«E L.MPOUPA BRADLEY A. AL[TSCNCR 1EANNE A. GTRETG« - (612) 342 -0310 VONN C. LCVr BRUCE S. ♦ANtS e• ce.nEu June 20, 1994 JUN 2 11994 Christopher A. Nelson PUSTORTNO, PEDERSON, TILTON & PARRINGTON Suite 200 4005 West 65th Street Minneapolis, Minnesota 55435 -1765 Re: Hutch, Inc. v. City of Hutchinson Dear Mr. Nelson: Thank you for your letter of June 10, 1994 which I received in my office June 14, 1994. I spoke with Mr. Block on June 15th and he has authorized me to propose the settlement we discussed as follows: a) Commencing upon approval of the settlement Mr. Block would pay additional sewer charges based upon a sum equal to 10% of the difference between the amount shown on the master meter less the total of the individual meters. Water charges would continue to be paid based upon the master meter. ` 0066509.01 It is our understanding and belief that Mr. Block's account would, as of the date of the settlement (assuming that the outstanding charges due for the month have been paid) been zero. q JUN 23 '94 02:05PM P,P,T, &P A USTORINO, PEDERSON, TILTON & PARRINGTON ATTORNEYS AT LAW , Senn 200 4005 WEST 65TH STREET NImNeArous, KmwsorA 55435 -1765 TELEPHONE (612) 925 -3001 PAX (612) 925-0203 BY FACRUME & U.S. MAIL Mr. G. Barry Anderson Attorney at Law 101 Park Place Hutchinson, MN 55350 P.2 /4 *Pew J. Pustorino William R. Pederson • .ouis R. Tilton •Jon P. Parrinston oel M. June 23, 1994 J *Ourlh l�Noel -Kristin B. Malsnd Carol A. Kubic *Momaa 1. Misurek M. Chapin Hall Richard S. Stempel Roger H. WBlhaus Tamara G. Garcia Jay 1. Undtluist Mark 1. Weaver "Christopher A. Nelson •Alp A&Wftd in Wwwrin "Al. Ad. Mad in Nwth N" RE: Hutch, Inc. v. City of Hutchinson Our File No: GABC 13487 Dear Mr. Anderson: Enclosed please find a copy of John Bonner's letter dated June 20, 1994 containing a settlement offer. It is my understanding that Mr. Block offered to pay 10% of his outstanding balance, and in the future offers to pay sewer charges based on the total shown on the individual IV meters plus 10% of that amount. Water charges would continue to be paid based upon the master meter readings. Please let me know whether the City Council approves or rejects Mr. Bonner's settlement proposal. Please also let me know if they have a counteroffer to make. Sincerely, CAN /sf Enclosure cc: Gary Plota Mark W. Rossow Robert Weisbrod Doug Gronli A. PEDERSON, TILTON JUN 23 194 02 :05PM P,P,T,&P L PA-ASINEN BOWMAN & LEVY Christopher A. Nelson June 20, 1994 Page 2 P.4i4 b) As you recall, the reason for the proposal on the 10% adjustment is the fact that the City believes Mr. Block's meters may not be quite as accurate as the meters the City currently approves in new developments. The ten percent adjustment will, we hope, take care of that. Please contact me when you learn of the City council's approval. • JFBJIm cc: Judge Thomas McCarthy 0 J AN — 2 8— 9 1 mom 1 9.-1 2 S.• n: u aF "r • c h H V% M O e. Wednesday, February 26, 1986 Ed Prairie News —Page 11 Remainder oVdefectiver water- meter.4do ' es . are sought .:by city officials 11y Mark weber The o locate ' e city has begun trying approximately 11600 Neptune- brand•' remote water -meter devices located on homes scattered throughout the city. . Two *ousand of the water -meter readeis :were -installed 'between 1979 and 1983; and city officials claim they are failing at an alarming rate - -about 5 percent per year. I. More than is percent of the units have . already .malfunctioned, according to the city, compared to a 1.9- perctnt failure, rate among 5,671 Rockwell - brand units which have be' en installed. in Eden Prarie. ! The big concern is that the tnaltunc- tloning remotts, ' which are small ti devices located on the outside of most homes, dorL't register the proper amount of water used by the household. Such a "•slowdown" In a Neptune -brand remote reader caused one account to be underbilled by 'more than 400,000 gallons of water, or more than i400 worth. After verifying per water use on pro "water meter de the home, the city has sent catchup -bats to a number ofborritowners. . •r.'...•° .. • But last creek the city council put that 'ion bold" until it knows more about the dollar amokmtslnvolved.• - • ",4 Mayor Gary Peterson said be has a problem with .,'forgiving" • those' amounts due. "The simple fact is;' -he aald, "people got a commodity and they need to pay for u. However, City Attorney Roger Pauly warned it may be difflcult'to recoup .funds in casts where the home has changed ownership, because the city - will' have to determine who is responsible for the catchup bill. 'You really do have ii problem with It, he said. While asking for details on the smouht of money Involved in the bills, THE REMOTE Neptuse-brand water - metef reader device being sought by ci- ty officials - (Staff photo) the council in the meantime initiated a aw"- pronged approach: ' 'The city will, as quickly as possible, identify homes where there are dif- ferences between readings on the outside Neptune remote and the meter Inside ° the", come. Because many residents are not home during the day. staff time may have to be yescheduled or added. •The balance of the Neptune meters will be replaced as time and conditions dictate. ,The city will continue to talk to Neptune officials about help they may give. Neptune earlier offered to replace the failed units free of charge, but the city opted for the Rockwells at a cost of $15. A Neptune representative could not be reached for cw=ent. go. 0 E U 40 40 WATERPRO SUPPLIES CORPORATION 15801 WEST 78TH STREET EDEN PRAIRIE MN 55344 (612)937 -9666 (800)752 -8112 FAX: (612)937-8065 11 -3 -92 REPORT ON APPLE VALLEY, MN. METER SURVEY When Neal Heuer, Apple Valley, Minnesota's Water Superintendent, suspected he had a problem with water accountability lie decided to do something about it. Mr. Heuer noticed that there were often discrepancies between the readings between the inside register of water meters and the outside remote. He had questions as to how many meters in the system this affected and how many gallons(doliars) the city was missing because of this system failure. He decided to survey every water customer in town by sending out questionnaire postcards. The cards were sent out this past summer and the initial results are as follows: -A total of 10,700 survey cards were sent out to all the water customers of the City of Apple Valley. • -Of the first 4,364 (39.7 %) cards which were returned to the Water Department, 3,887 (35.3 %) had a valid response. Some people had read only one reading or read the gas or electric meter. -113 (2.9 %) had a inside vs. outside discrepancy of more than 100,000 gallons!!! -89 (2.3 %) had inside vs. outside discrepancies between 50,000 and 100,000 gallons!! -152 (3.9 %) had a difference. between 20,000 and 50,000 gallons. -286 (7.4 %) had a disparity between 5,000 and 20,000 gallons. -436 (11.2 %) were off between 1,000 and 5,000 gallons. -2,811 (72.3 %) of the responding customers had water meter readings that were accurate or off by only 1,000 gallons or less. - -If the mean number in each range class is used to calculate the amount of water lost the figure is an astonishing 18,151,000 gallons of • unbilled water and sewer revenue! At todays rates this is a lot of money!! ,T` Mr. Heuer has made some assumptions and conclusions concerning the results of this survey. 1) The generator type meters that were being installed would fail at the same rate as the older meters in the system. In effect the water department was only perpetuating the situation and could not expect a solution to this problem by continuing to install generator type water meters. 2) The City of Apple Valley could not consistently document when these water loss amounts occurred making it very difficult to backcharge customers and try and recover this lost revenue. The solution (and Apple Valley's course of action) to this "dual reading" problem is to install Sensus Touchread® meters. In a related incident, the Municipal Utilities of the City of Austin, MN. recently replaced 2600 generator outside remotes. These remotes failed for various reasons but primarily because the offending manufacturers blue decal on the inside of the remote lens warped during normal environmental conditions and prevented the odometer counter from advancing. Many of these outside remotes have been replaced once only to fail within the very next year!!! The meter foreman, Rod Kinney refuses to install any more of these generator remotes because "if you can't trust them, why put them in "? The solution again is Sensus Touchread® type meters to totally eliminate the • "inside vs. outside" reading dilemma. • COUNTRY CLUB TERRACE Billing history r1 LJ • BILL PAY CITY BALANCE DATE AMT DATE AMT PENALTY ADJUST 2/28/91 10,510.37 3/14/91 10,510.37 0.00 5/31/91 10,589.95 6/17/91 10,589.95 0.00 8/31/91 10,719.39 9/27/91 7,754.46 2,964.93 11/30/91 10,393.64 12/11/91 7,169.62 535.97 6,724.92 2/29/92 6,850.88 3/11/92 6,109.22 336.25 (5,858.10) 1,944.73 5/31/92 8,826.01 (286.61) 10,484.13 8/31/92 6,883.34 344.06 (11.06) 17,700.47 11/30/92 7,832.64 1/26/93 17,775.52 391.63 8,149.22 2/28/93 7,292.64 4/30/93 6,704.43 364.63 9,102.06 5/31/93 6,677.04 333.85 16,112.95 8/31/93 7,046.94 10/1/93 12,960.38 352.35 10,551.86 11/30/93 7,932.54 12/28/93 7,335.00 396.63 11,546.03 2/29/94 8,189.82 4/12/94 7,676.69 409.49 12,468.65 5/31/94 8,435.46 6/28/94 6,969.21 421.77 14,356.67 Penalty Total 3,600.02 r, ALSO ADMITTED IN TEXAS AND NEW YORK ALSO ADMITTED IN WISCONSIN June 28, 1994 A1?NOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612)587 -7575 Mr. Gary Plotz City Administrator Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 FAX 16121 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON RE: Connection Fees Our File No. 3188 -94260 . Dear Gary: • OF COUNSEL WILLIAM W. CAMERON RAYMOND C. LALLIER 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55410 10121545 -0000 FAX 10121 545 -1703 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 10121388 -2214 FAX 18121380 -5500 JUN 2 5 IN Jim Marka brought to my attention two properties in the City of Hutchinson where connection fees were not paid for certain municipal services provided to those properties. The properties in question are owned by Grant Willmert, located at 1020 Highway 22 South, Hutchinson, Minnesota and Steven Wadsworth, also located at 1020 Highway 7 West. It does not appear that either property owner has substantially contributed to the failure to pay the connection fees. I have discussed this matter at some length with Jim Marka and it is my recommendation that the connection fees be charged according to a pursuant to City policy. However, it would also be my recommendation that the property owners be permitted to pay off the connection fee over a ten year period along with, of course, the usual and customary interest charge for improvements in 1994. I understand that interest rate will likely be six percent or less. This would mean the first assessment would not be due until 1995 and the entire assessment would be paid off nine years thereafter. Of course, there would be no penalty for early payment. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION DAVID B. ARNOLDI GARY D. MCDOWELL •STEVEN A. ANDERSON O. BARRY ANDERSON ^ STEVEN S. HOPE LAURA E. FRETLAND DAVID A. BRUEGOEMANN PAUL D. DOVE ^ - JOSEPH M. PAIEMENTI RICHARD G. M.GEE GATHRYN D. REH£R GINA M. BRANDT BRETT D. ARNOLD ALSO ADMITTED IN TEXAS AND NEW YORK ALSO ADMITTED IN WISCONSIN June 28, 1994 A1?NOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612)587 -7575 Mr. Gary Plotz City Administrator Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 FAX 16121 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON RE: Connection Fees Our File No. 3188 -94260 . Dear Gary: • OF COUNSEL WILLIAM W. CAMERON RAYMOND C. LALLIER 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55410 10121545 -0000 FAX 10121 545 -1703 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 10121388 -2214 FAX 18121380 -5500 JUN 2 5 IN Jim Marka brought to my attention two properties in the City of Hutchinson where connection fees were not paid for certain municipal services provided to those properties. The properties in question are owned by Grant Willmert, located at 1020 Highway 22 South, Hutchinson, Minnesota and Steven Wadsworth, also located at 1020 Highway 7 West. It does not appear that either property owner has substantially contributed to the failure to pay the connection fees. I have discussed this matter at some length with Jim Marka and it is my recommendation that the connection fees be charged according to a pursuant to City policy. However, it would also be my recommendation that the property owners be permitted to pay off the connection fee over a ten year period along with, of course, the usual and customary interest charge for improvements in 1994. I understand that interest rate will likely be six percent or less. This would mean the first assessment would not be due until 1995 and the entire assessment would be paid off nine years thereafter. Of course, there would be no penalty for early payment. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Gary Plotz June 28, 1994 page 2 While the City may very well have a claim for utility services provided to these respective properties, since the record appears clear that the present property owners were not involved in the installation of services, it strikes me as over reaching to press such a claim at the present time. I would recommend approval of this arrangement and I would ask that it be considered under additional agenda items at this weeks City Council meeting. Apparently, one or more of the parties is anxious to complete a refinancing program and the lending institution desires a resolution of this issue as soon as possible. Thank you. Best regards. Very tr/4y yours " i G. B vAnde4'son GBA /es • cc: Keith Fisher, First Bank Minnesota Steve Wadsworth Jim Marka 0 MINUTES FOR YOUR �NFORIyAT10 N � HUTCHINSON HANDICAP ADVISORY COMMITTEE June 16, 1994 9:00 a.m. Call to Order Building Official Jim Marka called the meeting to order. In attendance were Jim Marka, Carolyn Pohlen, Jack Yates, Scott Johnson, Don Todnem, Wilma Ross, Steve Madson and Bonnie Baumetz, Secretary. 1. Jim Marka welcomed Wilma Ross, a new member on the advisory committee. 2. Jim commented on the enforcement of parking. He stated there is frustration with the parking violation problem and enforcement of the violation. Don Todnem commented on the number of times he has witnessed the handicapped parking spaces used by persons who appeared not to be handicapped. • There was discussion of the law and the enforcement. Police Chief Steve Madson commented on the research regarding an incident Mr. Todnem was concerned with. Discussion followed on the use of stickers versus the license plate. Chief Madson stated there should be a balance between the technical aspect of the law and the common sense aspect in the use of the parking spaces. Jim Marka commented on his discussions with City Administrator Gary Plotz regarding the use of citizens in patroling parking lots. Chief Madson stated the City of Minneapolis empowers citizens to issue citations as an aid to the police department to enforce handicap parking violations. There was discussion of the reporting in the newspaper the number of handicap violations and the fact there should be more education of the public to the needs of the handicapped. Discussion followed on the violation of sticker use and the updating of the stickers. Marilyn Hed, Motor Vehicle Director, was invited to comment on the process of obtaining handicap stickers. She explained the new stickers are now a hang tag of hard plastic. Ms. Hed commented on the fact the motor vehicle department is able to research violations of use with the license number or the sticker number for verification. 1 HUTCHINSON HANDICAP ADVISORY COMMITTEE MINUTES 6/16/94 PAGE 2 Chief Madson stated the city has made progress in additions and improvements to the handicap parking access in Hutchinson. Discussion followed on the dollar amount of the fine given for the parking violation. Scott Johnson suggested inviting Judge Yost to a meeting to explain the fine schedule and laws regarding handicap parking. 2. Jim Marka stated the committee should be working on goals and objectives for 1995. This would include the budget. Jim commented on possible goals and objectives as follows: a) Public Education - Don Todnem will go to various organizations and present the video "An Introduction to Americans with Disabilities ". b) Comprehensive Plan review and update - • Jim explained the use of the plan and the process to update it. 3. Jim commented on the ped ramps and the project cutbacks. 4. There was discussion on the accessibility of the downtown businesses. 5. Jack Yates stated he invited Ms. Kim Eder, Mall Coordinator, to H.T.I. to demonstrate the door closures. 6. Discussion followed on the avenues of public education and awareness such as: radio and newspaper spots to proactively enhance education regarding the handicapped, going to the schools to educate the students and making presentations to the students. 7. Jim Marka asked if someone from the committee would like to be the chairman of the committee. He stated he is acting chairman and would like a committee member to fill the position. 8. Jim asked the members to think about a dollar amount to budget for the Handicap Advisory Committee. There could be money budgeted for programs, materials, presentations, etc. 2 HUTCHINSON HANDICAP ADVISORY COMMITTEE MINUTES - 6/16/94 PAGE 3 9. There was discussion on the van accessible parking at the hospital. 10. It was consensus of the members to budget money for handicap signs the city could have available for businesses to purchase when they are required to provide signage. The next meeting is scheduled for Thursday, August 25, 1994, at 9:00 a.m., in the Main Conference Room at the City Center, 111 Hassan St SE. cc: Scott Johnson Don Todnem • Carolyn Pohlen Jack Yates Shell Queenan Wilma Ross Mark Hensen Steve Madson Dolf Moon John Rodeberg Jim Marka • 3 :U 2 Q 1994 FOR Yo PIONEERLAND LIBRARYSYSTEM UPDATES UR,�fonmr June, 1994 'ON PIONEERLAND LIBRARY SYSTEM UPDATES are occasional communications from Pioneerland administrative staff to Pioneerland Library System board, mayors, city councils and county commissions, head librarians, local library boards & city and county administrators. These communications are to inform UPDATES readers on current policy and service issues related to programs, services and management of Pioneerland Library System. PLS BOARD HIRES ATTORNEY TO REVIEW AGREEMENT AND NEW AMENDMENT In April, PLS Board approved new language be added to the short term borrowing provision of the agreement (I 11.4.8) This amended language would require the approval of all signatories. The new amendment reads, "Short term borrowing may only be for current year's budgeted items and repayment must ben id out ent year's revenues" However, before forwarding the new proposed amendment to signatories, the PLS Board • hired an attorney, Kathryn Smith of Willmar, to review the new amendment and the entire agreement and to report her findings at the May 19, 1994 Board meeting. At the May meeting, PLS Board directed the Policy committee to develop recommendations in response to the attorney's findings. Following are the Policy Committee's recommendations. Once approved by PLS Board, new amendments will be sent to signatories for their approval. Section 111.4 g New Short Term Borrowing language (see underline language in first paragraph above) Attorney Smith reported that Dorsey Whitney, law firm to the bonding company Evensen Dodge, was willing to research at no cost to Pioneerland Library System the legality of Pioneerland borrowing money. Policy Committee advises waiting for responses from Dorsey Whitney before finalizing recommendations on changes to short or long term - borrowing. Section 1 1 1 Powers and Duties Change citations 134.09 - 134.13 to 134.11 - 134.13 • pls updates; june, 1994; page 2 section 11.2- Board MemberiWn will now read: "Pursuant to MN Statutes 134.20 (2), board of commissioners of each participating county shall appoint one member. City council of each signatory shall appoint one member. In addition, each board of county commissioners and,each city council shall appoint one additional member for each 6,000 population or major percentage (85 %) thereof.." Section 11 1. 1. Budgets b- Change citations 134.33 and 134.34, subd 4. to "134.34 and 134.341" regarding minimum level of local support. Section IV 1 Termination a. Add following sentence to end of Termination 1. paragraph "a "; "The decision of one or more parties to terminate its participation in the Pioneerland Library System does not affect the agreement between the remaining member parties." Section IV- 1. b. Correct typographical error to read: "This provision, however, shall in no way prevent the administrative merger or co- mingling of these assets. nor shall it be construed to prevent the use of the assets of one library by the patrons of one of the others." • Section V. Revise to read: "RATIFICATION: In witness whereof, this agreement has been executed by the parties listed on signatory attachment on the dates indicated." Other Policy Committee ActiorL: Committee recommended that Pioneerland's Finance Committee study and address distributing surplus monies (reserves and unspent budgeted dollars) to a withdrawing member and distributing board assets if agreement ceases. PIONEERLAND LIBRARY SYSTEM BOARD MEETING Thursday, May 19, 1944. Meeting called to order at 7:35 by President Nancy Alsop Welcome by Dave Lauritsen, Head Librarian, Chippewa Co. Library 1. Introduction of new board members: Cherie Rude 2. Correction of minutes of April 21, 1994 meeting by (Schoener) in regard to pay schedule, to read (a 4% raise, across the board, applied to each step of the salary schedule with no longevity increase). Motion to approve as corrected, Canfield/Bohm Motion carried. 3. Committee reports a. Finance Committee (Benson) 1. The 1993 Audit was presented and members will peruse it prior to June meeting. 2. The February and March 1994 balance sheets were presented. Motton to accept, Sanders /Rudningen. Motion carried 3. Also presented the 1995 Budget Request Summary, a compilation of budgets submitted by member libraries. Major trends and budget issues were: a. New equipment $7800, b. Majority of City and County increases amount to 4 0k or less. c. Salaries ( increased library or staffing hours. d. Library materials, e. overall city and county budgets less than 2.5 %, f. emerging issues. 4. Special needs financing. Pioneerland must find a way to finance 4 major system needs. a. on -line integrated public access catalog, b. future ongoing automation operational costs c. single location facility to house region wide services d. additional system staff, ie. automation specialist, reference librarian, children service librarian and general consultant. Long Range plan indicates this should be In place by April 1995. e. Presented the 1994 Minnesota Consolidated Systems Budget Survey. 5. Personnel Committee. (Benson) a. Minnesota Statutes require political subdivisions to request proposals for health • insurance coverage at least every 5 years. The Bid Notice was reviewed by legal counsel and will be placed in the West Central Tribune on Friday, May 20, 1994. Committee recommended sending bid notice, specifications, benefit summary, participants and bid torn and copy of current health and life insurance contracts be included in bid package. health insurance bids Mot Ionto accept the Personnel Committee's' report of Health Ins. Bid and approval of Bid Notice. b. Mr. Houlihan explained that because of the deadline of July 1 insurance, an attorney was contacted to review the Bid Notice. Motion carried. Motion Dahl /Johnson, recommending the Board ask Mr. Moody to submit a bill for his services to Personnel committee and have the Personnel committee consider it at the next meeting. Motion carried. Motion Rodningen/Sneer, to have Policy Committee draw up a policy for a contingency fund for attorney fees for the full board to review. Motion carried. 6. Policy Committee ( Alsop) Mr. Houlahan prepared a summary for the Board abstracted from a May 17, 1994 by attorney Kathryn Smith. This is regard to the 'short Term Borrowing amendment they are working on. The Policy Committee will take those recommendations under advisement at their next meeting. 7. System study Committee (Bohn ) they are working on 7 areas of concern. 1. Escu, Courier Dispatch, and PLS System of delivery. 2. Interlibrary loans times. 3. Rotating Packets. 4. NW Reg. Library RFI (referred to staff). 5. Telephone system 6. Special Needs finance plan. 7. Long Range Plan. 8. System Facilities Committee (Dahl) 400 surveys were sent and have received 4 answers so far. They will be sending BFI's to both Willmar- Kandiyohl Co. and Montevideo - Chippewa Co. regarding future System Facilities. 4. Old business: Yellow Medicine County communications. They are meeting May 26. 5. New Business: Report of Director and Assistant Director. Re: Legislation, Omnibus education bill, Regional Library Basic System Support Grants, Staff Change(Tom Scott, Plum Creek Library System. to Michigan) Monthly statistical report. and Long Range Plan 19941999 draft with a summary of major recommendations and accomplishments. 6. Ad)oumment- System Study and policy committee will set meeting dates D. Brunner, Secy 1 0_ e.. 5' 6 e 9. 10 a 11 12 3 1e I. 15 r l0 i_ 11 12 I 19 A� 21 _ 22 23 N AI A 23 A� A� MI 31 ... 32 >s 36 30 _ 38 39 _ 40 CITY OF HUTCHINSON LIQUOR STORE COMPARISON MAY 1993 MAY TOTAL 1993 LIQUOR BEER WINE MISC. TOTAL BY WEEK ________________________________ 1 2,709 4,923 _______________________________ 950 371 0,953 TOTAL 1994 LIQUOR BEER 8,953 3 1,186 11551 253 206 3,196 309 4 1,123 2,026 234 179 3,562 249 5 1,045 2,220 301 173 3,739 229 6 1,201 2,093 316 125 3,735 441 7 2,341 4,627 716 317 8,001 736 8 2,071 4,658 855 288 7,872 1,146 378 9,817 30,105 10 1,256 1,309 191 111 2,867 263 11 1,174 2,093 265 173 3,705 296 12 886 2,734 365 290 4,275 394 13 1,395 2,533 301 181 4,410 519 14 2,450 5,933 788 415 9,586 825 15 2,229 4,317 886 332 7,764 1,057 304 9,361 32,607 17 944 1,847 293 114 3,198 207 18 826 1,507 156 136 2,625 292 19 982 11868 293 122 3,265 344 20 2,589 3,462 785 223 7,059 561 21 3,583 6,390 1,295 365 11,633 860 22 3,153 5,370 1,325 297 10,145 840 540 9,626 37,925 24 997 1,434 293 127 2,851 294 25 1,122 2,203 327 132 3,784 307 26 1,014 2,068 221 181 3,484 515 27 1,786 3,331 558 254 5,929 841 28 2,828 5,797 772 394 9,791 1,080 29 3,421 6,240 1,012 377 11,050 1,297 857 15,220 36,889 31 Holiday. 0 0 323 0 87 l0Y 1,355 31 1,255 2,218 0 TOTAL 44,311 82,534 13,751 5,883 146,479 92 TCTAI, 38,718 82,928- .9,620 5,761 94,466 137,227 % OF SALE 30 56 9 4 44,311 100 SALES INC OR DEC 5,883 9,252 146,479 7 t CITY OF HUTCHINSON LIQUOR STORE COMPARISON MAY 1994 MAY TOTAL 1994 LIQUOR BEER WINE MISC. TOTAL BY WEEK 2 1,098 1,608 309 148 3,163 3 1,502 1,468 249 135 3,354 4 1,063 2,122 229 187 3,601 5 1,646 2,506 441 263 4,856 6 2,608 4,817 736 271 8,432 7 2,636 5,657 1,146 378 9,817 33,223 9 1,308 1,714 263 130 3,415 10 1,006 2,205 296 160 3,667 11 1,074 2,365 394 126 3,959 12 11958 3,712 519 219 6,408 13 2,776 6,418 825 383 10,402 14 2,870 5,130 1,057 304 9,361 37,212 16 838 1,743 207 104 2,892 17 960 2,354 292 93 3,699 18 2,057 2,625 344 178 5,204 19 1,772 4,194 561 283 6,810 20 2,640 6,564 860 425 10,497 21 2,483 5,763 840 540 9,626 38,728 23 1,052 2,370 294 217 3,933 24 970 2,198 307 202 3,677 25 1,696 2,426 515 169 4,806 26 2,172 3,901 841 265 7,179 27 4,108 8,269 1,080 546 14,003 28 3,791 9,275 1,297 857 15,220 48,818 30 323 844 87 l0Y 1,355 31 1,255 2,218 363 230 4,066 5,421 TOTAL 47,662 94,466 14,360 6,914 163,402 93 TOTAL 44,311 82,534 13,751 5,883 146,479 4 OF SALE 29 58 9 4 100 iSALES INC OR DEC 16,923 12 3 14 To. Hutchinson City Council From. Brad Emans, Fire Chief Ref; Hiring of new Fire Marshal Members of the Hutchinson City Council, HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 FOR YOUR INFORMATION Just a quick note to let you know where the fire department is for the hiring of our new fire marshal. • Thursday, June 16th 1994, Randy Redman. Steve Shramm, and myself interviewed five applicants for the position of part-time fire marshal for the city of Hutchinson. After careful discusson on the applicants abilities and qualifications. We made a decision to hire Casey Stotts for the position. We hope the City Council and other employees of the city of Hutchinson will help welcome Casey into his new position. 0 Sincerely, l Brad Emans Hutchinson Fire Chief C TO: Mayor & Council FROM: Dolf Moon, Director P.R.C.E. DATE: 6 -23 -94 RE: V.M.F. Scoreboard Donation FOR YOUR INFORMATION This memo serves to inform the Council of the electronic scoreboard recently installed at Veteran's Memorial Baseball Field. I am pleased to inform the Council of this significant donation. The donation of the scoreboard will serve the municipal ball park well for many years to come. The total scope of the project approaches $20,000 complete. I would like to • recognize the efforts of the group that put this project together. The project was truly a collaborative effort and I applaud everyone's effort. Thank you goes out to the Hutchinson Huskies, American Legion Post 96, V.F.W. Post 906, Elks B.P.O. and I.S.D. #423 which make up the Hutchinson Baseball Association. Thank you to Viking Coke which provided significant dollars towards the purchase of the scoreboard and thank you to Bruce Petterson for giving up a weekend to wire the scoreboard. Additionally, thank you goes to Hutchinson Utilities and the Parks Maintenance Staff who erected the scoreboard. I would hope the entire Council has the opportunity to visit V.M.F. Field this summer to see the end result. cc: Viking Coke Hutchinson Huskies American Legion Post 96 V.F.W. Post 906 Elks B. P.O. I.S.D. #423 Hutchinson Utilities Cin Center l I I Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax (612) 234 -4240 Parts & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Faxf612)234 -4240 - Primed ,n rem led paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427