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cp07-26-1994 cSUNDAY MONDAY TUESD -24- -25- -26- Noon - Safety Council Meeting at Heritage Center 1:00 P.M. - Utilities Commissi 5:30 P.M. - Workshop for City HD TCH/NSON Meeting at Utilities Council at City Center CITY CALENDAR 7:30 P.M. - Airport Commission 7:30 P.M. - City Council Meeting at Airport Meeting at City Center Lobby Week of _July 24 to July 29 1994 WEDNESDAY THURSDAY FRIDAY SATURDAY -27- -28- -29- -30- 10:00 A.M. - Directors Meetin at City Center 5:30 P.M. - Tree Board Meeting at City Center • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 26, 1994 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. Brian Brosz, Congregational -UCC Church 3. CONSIDERATION OF MINUTES REGULAR MEETING OF JULY 12, 1994 Action - Approve as distributed - Approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JUNE 1994 CITY INVESTMENTS REPORT 2. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (d) CHANGE ORDER NO. 2 FOR LETTING NO. 10, PROJECT NO. 94 -19 MINUTES OF JUNE 21, 1994 • 3. HUTCHINSON HOUSING, INC. MINUTES OF JUNE 21, 1994 4. TELECOMMUNICATIONS COMMISSION MINUTES OF JUNE 29, 1994 5. PLANNING COMMISSION MINUTES OF JUNE 21, 1994 6. PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF JUNE 2, 1994 7. HOSPITAL /NURSING HOME BOARD MINUTES OF JUNE 21, 1994 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10277 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 2. RESOLUTION NO. 10289 - RESOLUTION FOR PURCHASE 3. RESOLUTION NO. 10292 - RESOLUTION AMENDING POLICY IN HUTCHINSON HANDBOOK ON COUNCIL POLICIES. PROCEDURES AND PRACTICES. AND ADMINISTRATIVE ORDERS TO PROHIBIT PETS WITHIN VETERANS MEMORIAL BASEBALL FIELD • (c) SOLICITORS PERMIT FOR HOWARD KEITH MERRILL (d) CHANGE ORDER NO. 2 FOR LETTING NO. 10, PROJECT NO. 94 -19 CITY COUNCIL AGENDA - JULY 26, 1994 • (e) CHANGE ORDER NO. 1 FOR LETTING NO. 10, PROJECT NO. 94 -25 (f) GAMBLING LICENSE APPLICATION FOR ST. ANASTASIA CHURCH'S FALL FESTIVAL (g) USE OF LIBRARY SQUARE FOR "TAKE BACK THE NIGHT RALLY" ON SEPTEMBER 12, 1994 (h) APPRAISAL OF PROPERTY LOCATED AT 35 FRANKLIN STREET NORTH (i) VARIANCE REQUESTED BY NEIL WHALEN TO REDUCE SIDEYARD SETBACK ON PROPERTY LOCATED AT 546 HASSAN STREET WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10282) (j) CONDITIONAL USE PERMIT REQUESTED BY TIM EAKINS, SKYDIVE HUTCHINSON, FOR CONSTRUCTION OF BUILDING IN I/C DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10283) (k) VARIANCE REQUESTED BY BRUCE NAUSTDAL FOR REDUCTION OF LOT SIZE ON FOUR LOTS IN LAKEWOOD ESTATES PLAT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH • STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10284) (1) CONDITIONAL USE PERMIT REQUESTED BY MIKE JASTER TO MOVE 20' X 24' GARAGE TO PROPERTY LOCATED AT 230 LYNN ROAD WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10285) (m) PETITION BY DAVID BROLL TO VACATE EASEMENTS LOCATED IN NEWLY PLATTED BROLL'S FIRST ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (WAIVE FIRST READING OF ORDINANCE AND SET SECOND READING FOR AUGUST 9, 1994) (n) PRELIMINARY AND FINAL PLAT OF CENTURY COURT LOCATED NORTH OF FAIR GROUNDS SUBMITTED BY BRIAN SOLSRUD, AUGUSTA BUILDING CORP., WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10286) (0) CONDITIONAL USE PERMIT REQUESTED BY BRIAN SOLSRUD FOR CONSTRUCTION OF SEVEN EIGHT -PLEX UNITS LOCATED IN CENTURY COURT PLAT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10287) • 2 • CITY COUNCIL AGENDA - JULY 26, 1994 (p) AMENDMENT TO ZONING ORDINANCE NO. 464, SECTIONS 8.04, 8.05, 8.06 AND 10.03 REGARDING MINIMUM GARAGE SQUARE FOOTAGE WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (q) VARIANCE FOR SETBACK REDUCTIONS IN ACOMA TOWNSHIP (TWO MILE RADIUS) REQUESTED BY JOE DOOLEY WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION (r) FINAL PLAT OF LAKEWOOD ESTATES SUBMITTED BY BRUCE NAUSTDAL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10288) (s) HOLD PUBLIC HEARING ON AMENDMENT TO SUBDIVISION ORDINANCE NO. 466 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Action - Motion to approve consent agenda 5. PUBLIC HEARING - 8:00 P.M. (a) HOUSING PLAN FOR CITY OF HUTCHINSON Action - Motion to close hearing - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 10290 (b) HOUSING PROGRAM FOR CITY OF HUTCHINSON Action - Motion to close hearing - Motion to reject - Motion to approve (c) PROPOSED AMENDMENTS TO TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4, CITY OF HUTCHINSON Action - Motion to close hearing - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 10291 (d) ASSESSMENT ROLL NO. 294, LETTING NO. 3, PROJECT NO. 94 -03 ( LAKEWOOD DRIVE) Action - Motion to close hearing - Motion to reject - Motion to approve and adopt assessment roll; award contract; adopt Resolutions No. 10278 & No. 10279 • 3 CITY COUNCIL AGENDA - JULY 26, 1994 0 (e) ASSESSMENT ROLL NO. 296, LETTING NO. 8, PROJECT NO. 94 -09 Action - Motion to close hearing - Motion to reject - Motion to approve and adopt assessment roll and award contract - Motion to waive reading and adopt Resolutions No. 10280 & No. 10281 (f) CABLE SERVICES BY MIDWEST CABLEVISION WITHIN CITY OF HUTCHINSON Action - Motion to close hearing 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY CITY FORESTER TO ATTEND OUT -OF -STATE MIDWEST URBAN FORESTRY COORDINATORS ANNUAL MEETING Action - Motion to reject - Motion to approve 7. RESOLUTIONS AND ORDINANCES SEE CONSENT AGENDA • 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF ACQUIRING PROPERTY FOR CONSTRUCTION OF FIFTH AVENUE SE BRIDGE AND LUCE LINE TRAIL EXTENSION TO 3M Action - Motion to reject - Motion to approve (b) CONSIDERATION OF WAIVER OF CONFLICT ON PART OF BOND COUNSEL DORSEY & WHITNEY Action - Motion to reject - Motion to approve (c) CONSIDERATION OF "THRU- THE - FENCE" AGREEMENT WITH SKYDIVE HUTCHINSON AT HUTCHINSON MUNICIPAL AIRPORT Action - Motion to reject - Motion to approve and enter into agreement • V • CITY COUNCIL AGENDA - JULY 26, 1994 (d) CONSIDERATION OF APPROVAL FOR USE OF CONSULTANT ROBERT FJERSTAD TO REVIEW CITY PAY PLAN CLASSIFICATIONS Action - Motion to reject - Motion to approve (e) CONSIDERATION OF MARIE THURN SETTLEMENT Action - Motion to reject - Motion to approve settlement (f) CONSIDERATION OF RECOMMENDATION FOR TAX INCREMENT FINANCING ASSESSMENT FOR AUGUSTA HOMES Action - Motion to reject - Motion to approve (g) CONSIDERATION OF EQUIPMENT REPLACEMENT FOR PARKS DEPARTMENT Action - Motion to reject - Motion to approve and enter into lease agreement (h) CONSIDERATION OF EXTENDING COMMUNICATIONS CONSULTING AGREEMENT WITH W.M. MONTGOMERY AND ASSOCIATES • Action - Motion to reject - Motion to approve extension of agreement (i) CONSIDERATION OF ENCLOSED BILLBOARD SIGN ON BOULEVARD IN FRONT OF CHAMBER OF COMMERCE BUILDING Action - Motion to reject - Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 12. ADJOURNMENT • 5 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 12, 1994 1. The meeting was called to order at 8:00 P.M. by Mayor Torgerson. Present were: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson, and Don Erickson. Also present: City Administrator Gary D. Plotz, Assistant City Engineer Cal Rice, and City Attorney G. Barry Anderson. 2. The invocation was given by the Reverend Brian Brosz. 3. MINUTES The minutes of the regular meeting of June 28, 1994 and bid opening of June 27, 1994 were approved as distributed. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JUNE 1994 • 2. AIRPORT COMMISSION MINUTES OF JUNE 27, 1994 3. TELECOMMUNICATIONS COMMISSION MINUTES OF MAY 23, 1994 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 94 -114 - REZONING LOTS ON GLEN STREET FROM R -3 TO R -4 AND ONE LOT ON THIRD AVENUE AND FRANKLIN STREET FROM R -3 TO R -2 (WAIVE SECOND READING AND ADOPT) 2. ORDINANCE NO. 94 -115 - VACATION OF PORTION OF GLEN STREET AND THIRD AVENUE (WAIVE SECOND READING AND ADOPT) -- 3. RESOLUTION NO. 10272 - RESOLUTION FOR RENEWAL OF TRANSIT FUNDING FOR 1995 4. RESOLUTION NO. 10273 - A RESOLUTION ACCEPTING $162,500 FROM HUTCHINSON UTILITIES COMMISSION 5. RESOLUTION NO. 10275 - RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT 6. RESOLUTION NO. 10276 - AUTHORIZATION TO TRANSFER FUNDS FROM CITY OF HUTCHINSON GENERAL FUND TO HUTCHINSON HOUSING AND REDEVELOPMENT AGENCY 6�' CITY COUNCIL MINUTES - JULY 12, 1994 . (c) LETTING NO. 4, PROJECT NO. 94 -04 OTTER LAKE CROSSING > RESOLUTION NO. 10274 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS (d) SOLICITORS PERMIT FOR HOWARD KEITH MERRILL The motion to approve the consent agenda, with the deletion of 4 -b(4) and 4 -d, was made by Council Member Erickson, seconded by Council member Mlinar and unanimously carried. Council Member Craig moved that Resolution No. 10273 be amended to eliminate reference to where the amount will be posted and be put in the general fund. Following discussion of 4 -b(4), Council Member Craig moved to withdraw his motion and to adopt Resolution No. 10273. Motion seconded by Council Member Peterson and unanimously carried. S. PUBLIC HEARING None 6. COMMUNICATIONS. REQUESTS AND PETITIONS • (a) CONSIDERATION OF REQUEST FOR PLACEMENT OF STOP SIGNS AT NORTHWEST CORNER OF HUTCHINSON MALL PARKING LOT Following discussion, the motion to approve and refer to Hutchinson Mall Management was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES SEE CONSENT AGENDA 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF WATER LEAK AT 18 MAIN STREET SOUTH, PROPERTY OF HARLEY ALBERS A letter was read from Juul Contracting Company which repaired the water leak. The President of the company . thought the leak was at the joint of the cast iron and 2 • CITY COUNCIL MINUTES - JULY 12, 1994 the galvanized pipe. Following discussion, it was the consensus of the Council to take no action. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM COUNCIL MEMBER BILL CRAIG Council Member Craig commented that he felt the City's budgeting process needed to be reviewed and revised. (b) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Council Member Mlinar mentioned the request received from the Telecommunications Commission to set a public hearing for public input regarding cable services and the cable franchise. He then moved to set a public hearing for July 26, 1994 at 8:00 P.M. Motion seconded by Council Member Peterson and unanimously carried. (c) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON Mayor Torgerson noted the rust on the Main Street light • poles and suggested that individuals on sentence to serve could perform community service by painting them. (d) COMMUNICATIONS FROM COUNCIL MEMBER ERICKSON Council Member Erickson inquired about the appraisal on the yellow house. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion to approve the claims and authorize payment from the appropriate funds was made by Council Member Craig, seconded by Council Member Peterson and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:30 P.M. 3 0 CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT JULY 21, 1994 0 ,�z 4. (1-) Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount ------------------------------------------------------------------------------- TREAS BONDS 644136 7.18% 12/12/91 2/15/2001 373,500.00 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 307,312.50 Firstate 41- 1214999 -8 3.70% 12/30/92 12/30/93 500,000.00 Smith Barney CMO 80AP9 7.380% 2/15/93 5/1/2018 167,173.75 Smith Barney GNMA 865M7 7.363% 2/15/93 8/10/2002 128,077.78 ** Firstate 41 122933 3.70% 11/10/93 11/10/94 400,000.00 Smith Barney 313400 S H 7 5.00% 12/30/93 03/10/00 300,071.92 Firstate 41 121829 6 3.90% 04/14/94 08/11/94 300,000.00 05/12/94 10/13/94 200,000.00 Firstate 41 121814 8 3.95% Marquette 30026439 4.25% 06/16/94 08/11/94 100,000.00 Marquette 30026421 4.50% 06/16/94 09/15/94 300,000.00 ------------------------- $3,076,135.95 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12/97 * ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0 %) 0 ,�z 4. (1-) HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY • REGULAR BOARD MEETING JUNE 21, 1994 MINUTES I. CALL TO ORDER: 2:00 P.M. CONFERENCE ROOM CITY CENTER Chairman John Paulsen called the meeting to order. Members present: Tammy Wendlandt, Joel Kraft, Don Erickson and Shirley Wass. Members absent -none. II. CONSIDERATION OF REGULAR BOARD- MEETING -MAY 17, 1994 There being no additions or corrections, Don Erickson moved that the minutes be approved as submitted; Joel Kraft seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNT HRA GENERAL FUND AND PARK TOWERS PROJECT OPERATING FUNDS Disbursements and budgets were reviewed. Shirley Wass moved that the financial statements be approved as submitted. Tammy Wendlandt seconded and the motion carried unanimously. IV. PARK TOWERS PROJECT 1. The maintenance worker has resigned effective June 30 to work full time in his own business; we hope to fill the position in mid -July. Another apartment will be filled on . June 24, 1994, at which time five apartments will be vacant. Another four will become vacant as of July 1, 1994. We are remaining in touch with the hospital and Burns Manor Nursing Home regarding their plans to provide this area with home health care services and the possibility of providing assisted living at Park Towers. Demographically this looks necessary because in looking at the City of Hutchinson, the need for Congregate housing will decrease during the next five years whereas there will be a need for additional subsidized assisted living. 2. The Minnesota Board on Aging will determine the status of our grant application on June 24, 1994. 3. The bid date on the maintenance garage along with stucco and elevator work is July 7, 1994. 4. John Paulsen and Jean Ward will be preparing the budget for the City Hall office and present at the July HRA Board meeting. V. HOUSING AND COMMUNITY DEVELOPMENT COORDINATOR REPORT 1. Connie Mangan updated the Board on the Small Cities Grant process; the deadline for the application is October 1, 1994. Two consultants are available to work on the application with us; one is Mid - Minnesota Development Commission for a $500 fee and the other is Steve Griesert from Faribault with an hourly rate based on what we request • him to do. Connie indicated feeling comfortable working with Mid- Minnesota. Don Erickson moved that the Hra use Mid - Minnesota Development to help prepare the application unless DTED recommends otherwise; Joel Kraft seconded and the motion carried unanimously. 2. Connie Mangan indicated that the bids for the Rental Rehab Program- Valley Vista oroiect are due June 27. 1994. 114 <a PAGE TWO • HRA BOARD MEETING, JUNE 21, 1994 VI. PRINCE OF PEACE PROJECT 1. Dick Lennes updated the Board on the proposed financing using TIF funds to purchase the project site. 2. The parcel was approved for rezoning. 3. The environmental study from GME will be available by June 28, 1994. 4. Pending City Council approval, the Haraldson closing is scheduled for Wednesday morning at 8:00AM, with the remainder of the houses scheduled for closings on Thursday. 5. Updated project budget sheets were distributed; not all expenses have been determined, but it appears that overall expenses will be at or below budget. VII. HOUSItIG IMPLEMENTATION PLAN 1, Don. Erickson updated the Board on the Augusta Project- are total units are being proposed, twenty -four of which will be rented to people at 60% of median County income to fulfill tax credit guidelines; the project plans for an attached garage to each unit along with the unit amenities recommended in the Maxfield study. Augusta will present their proposal to the City Council on June 28, 1994. 2 The Director updated the Board on the assisted living /senior services task force. Recommendations from this task force on senior housing will be submitted to the HRA for incorporation into the overall housing study sometime in August. IX. ADJOURNMENT There being no further business, Chairman John Paulsen declared the meeting adjourned. Recorded by Jean Ward, E,:ecutive Director Tammy Wendlandt, Secretary Treasurer 11 • HUTCHINSON HOUSING, INC. BOARD MEETING JUNE 21„ 1994 MINUTES I. CALL TO ORDER: STAFF CONFERENCE ROOM CITY CENTER President Don Erickson called the meeting to order, Members Present: Joel Kraft, Shirley Wass,Tammy Wendlandt and John Paulsen II. CONSIDERATION OF MINUTES OF BOARD MEETING: MAY 17,1994 There being no additions or corrections, John Paulsen moved that the minutes be approved as submitted, Shirley Wass seconded and the motion carried unamimously. III. FINANCIAL REPORT: The financial report was reviewed, John Paulsen moved that the financial report be approved as submitted. Shirley Wass seconded and the motion carried unamimously. IV. OTHER BUSINESS 0 1. NONE V. ADJOURNMENT There being no further business, Don Erickson declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wend an t, Secretary Treasurer • ,11-4.(3) • MINUTES TELECOMMUNICATIONS COMMISSION WEDNESDAY, JUNE 29, 1994 The meeting was called to order at 5:30 p.m. by Chair Paul L. Ackland. The following were present: Paul L. Ackland, Sue Potter, Don Hansen, Shari Colvin, Mark Guggemos, and Mike Flaata. Absent: Doug Hedin and Dennis Schroeder. Also present was General Manager Rob Gordon from Midwest Cablevision. The minutes of the May 23, 1994 meeting were approved as presented. It was reported that the City's legal advisor, Attorney Thomas D. Creighton, could not be present for the meeting. Therefore, Midwest Cablevision's legal advisor did not come either. Following discussion of a future meeting date with both legal advisors present, the motion was made, seconded and unanimously carried, to schedule a meeting for Wednesday, July 13, 1994, at 5:00 p.m. at the Hutchinson City Center in the Main Conference Room for the Commission to meet with its legal advisor to discuss issues for negotiation and to meet with the Midwest Cablevision representatives and its legal advisor at 6:00 p.m. to begin the negotiation process. Rob Gordon. stated that Hutchinson ranked about the top five in size of the 40 communities serviced by Midwest Cablevision, and the City's activity with connects and disconnects ranked it approximately in the top three. He also reported that Midwest will be eliminating the office manager position in the Hutchinson office and will be operating with two office service representatives. Cable's chief technician Jeff Esslinger will be assigned to the Hutchinson office. Patti Hamburg, area office manager, will spend two days a week in Hutchinson. It is planned to switch Litchfield to Redwood Falls. The question was raised whether the Hutchinson franchise requires a local office manager. The franchise will be reviewed. Mr. Gordon commented that - Midwest has gone to a centralized dispatch system, and he explained how the system works. The dispatch would handle 40 areas, and a dispatcher would be available at all times. The company felt this system would provide better customer service and more efficient response to the customers. Midwest Cablevision is researching the idea of the customers mailing their payments to the bank for processing. There was discussion of automatic payment through a personal banking account. .//-A$ (�4 ) TELECOMMUNICATIONS COMMISSION MINUTES JUNE 29, 1994 - PAGE 2 Mr. Gordon discussed the rebuild in Hutchinson and what issues would be considered. Sue Potter asked if the recent sweep brought about any changes and how often it should be done. Mr. Gordon responded that it was needed and there was a difference when they were finished. He stated there was a requirement on sweeping, but he was not sure what it was. Midwest will be obtaining a second technician to help do the sweeps. Chair Ackland inquired what the cable company was looking at in the franchise for a 15 year commitment. He expressed concern about Midwest's commitment for a long -term agreement. Mr. Ackland noted he favored a 5 year contract, with an option to extend it. Manager Gordon stated the company's intent was addressed in the proposal under the summary of item No. 1. In exchange for the 15 year franchise, they would upgrade the system to a 60 channel capacity within a three year period. He stated that the company needed a 15 year contract to get a return on their money. Also, a Iona term contract is needed to make sure that the covenants can be met _ which takes about 1C years. Mark Guggemos commented that the City is looking at a franchise renewal, and it is concerned that the consumer benefits from the transaction. Just repairing the system does not do much for the community. He would like tc see the following: (I) MSC program; (2) all premium channels with stereo sound; (31 gain for the customer rather thar. something that spec=_. out higher; and (4) basic cable which should be installed at the same price as any other service. Mr. Gordon stated that it requires an additional level of equipment to put in less service. The regulatory department will determine the charge to the customer. During discussion of the items to be included in the franchise, Mr. Gordon noted that the MSC program was a separate issue from the franchise. It includes more than just Hutchinson. Many of the operations are out of the control of cable, and FCC has penalties for breaking a law. The meeting adjourned at 7:05 P.M. Marilyn J. Swanson Recording Secretary • 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 21, 1994 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: April Brandt, Dean Wood, Glenn Matejka, Roger Gilmer, Craig Lenz and Chairman Gruett. Absent: Bill Craig Also present: Building Official Jim Marka, Director of Engineering John Rodeberg, GIS Coordinator Larry Huhn and City Attorney G Barry Anderson 2, CONSIDERATION OF MINUTES DATED MAY 17, 1994, AND SPECIAL MEETING MAY 19, 1994 Mr. Lenz made a motion to approve the minutes dated May 17, 1994, seconded by Ms. Brandt the motion carried unanimously. Mr, Lenz made a motion to approve the minutes of the special meeting dated May 19, 1994, seconded by Mr. Matejka the motion carried unanimously. 3. PUBLIC HEARINGS a) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY PARK AND RECREATION DEPARTMENT FOR CONSTRUCTION OF 26'X 40' HEATED SHELTER TO BE LOCATED AT KIWANIS PARK Chairman Gruen reopened the hearing at 5:34 p.m. with the reading of publication 44659 as published in the Hutchinson Leader on Thursday. May 5, 1994. The request is for the purpose of considering a conditional use permit to construct a 26' x 40' enclosed heated shelter at Kiwanis Park, formerly Rocket Hill Park, located on 5th Ave NW requested by the City Park and Recreation Department. Building Official Jim Marka commented on a meeting held on Monday, June 20, 1994, with the neighboring property owner, members of Kiwanis and city staff. The meeting consisted of discussion regarding the guidelines and staff recommendations. Parks and Recreation Specialist John Ar1t explained the process of establishing the guidelines and the meeting on the 20th. Discussion followed on the parking considerations. Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 5:36 p.m. Mr. Lenz made a motion to recommend approval of the request subject to staff recommendations of June 7, 1994. Seconded by Mr. Matejka the motion carried unanimously. I ,//- /-q, (-5)0 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 b) CONSIDERATION OF PRELIMINARY PLAT OF "LAKEWOOD ESTATES" LOCATED ON LAKEWOOD DR. SUBMITTED BY BRUCE NAUSTDAL AND DIANE SORENSEN Chairman Gruett opened the hearing at 5:37 p.m. with the reading of publication 94677 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a preliminary plat of "Lakewood Estates" located on Lakewood Dr. submitted by Bruce Naustdal. Building Official Jim Marka commented on the list of 17 staff recommendations. City Engineer John Rodeberg stated the plat is proposed for single family homes. There was discussion of the zoning of the entire area. Mr. Marka stated the lots in the plat do not meet the dimension requirements and a variance must be processed. Mr. Pat London, 675 Lakewood Dr., neighboring property owner, commented on concerns he has with drainage in the area. He stated he presently has drainage problems on his property. Ms. Brandt moved to close the hearing, seconded by Mr. Wood the hearing closed at 5:46 p.m. Ms. Brandt made a motion to recommend approval of the request subject to staff recommendations of June 9, 1994. C) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BRENDA ZACKRISON TO MOVE A 16'X 22' GARAGE TO PROPERTY AT 745 FRANKLIN ST. Chairman Gruett opened the hearing at 5:47 p.m. with the reading of publication #4678 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a conditional use permit to move a 16' x 22' garage to property located at 745 Franklin St. Building Official Marka commented on the relocation of the garage from a lot in the city. He stated the roof and siding are in good shape. Mr. Lenz moved to close the hearing, seconded by Mr. Gilmer the bearing closed at 5:48 p.m. Mr. Lenz made a motion to recommend approval of the request. Seconded by Mr. Gilmer the motion carried unanimously. d) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF " BROLL' S I ST ADDITION" LOCATED ON BRADFORD ST. AND ORCHARD AVE. SUBMITTED BY DAVID BROLL Chairman Gruett opened the hearing at 5:49 p.m. with the reading of publication #4679 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a preliminary and fmal plat of "Broll's First Addition" located on Bradford st. and Orchard ave. submitted by David Broll. 2 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 . Building Official Jun Marka commented on the list of 14 staff recommendations. Mr. Warren Smith, Mankato, explained the replat and commented on the need for a 1.5' variance on one lot. He stated the developer has obtained a civil engineer to complete the infrastructure design. Mr. Smith stated there will be a 60' cul de sac at the end of the private driveway as requested by the Fire Marshal. This is a private drive and will be privately maintained. The engineering plan shows a retention pond and the zoning will remain R -3. Mr. Smith explained the grading and drainage. Mr. David Broll stated the covenants will address the maintenance of Outlot A. There was discussion on the placement of ponding on the plat drawing. Mr. Marka commented on the verification from the fire department on the turnaround. Mr. Matekja moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:02 p.m. Mr. Matejka made a motion to recommend approval of the request subject to staff recommendations of June 9, 1994. Seconded by Mr. Lenz the motion carried unanimously. e) CONSIDERATION OF VARIANCE FOR LOT WIDTH ON A LOT IN BROLL'S 1ST ADDITION REQUESTED BY DAVID BROLL Chairman Gruett opened the hearing at 6:03 p.m with the reading of publication 44680 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a variance to reduce lot size 2' from 108' to 106' on corner lot in Broil's First Addition. Jim Marka commented on the history of the site as it was previously planned for 12 plex units and now the density would be reduced. John Rodeberg stated the setbacks will all be maintained. Mr. Lenz moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6:04 p.m. Mr. Lenz made a motion to recommend approval of the request. Seconded by Mr. Wood the motion.carried unanimously. f) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "OTTER OAKS ADDITION" SUBMITTED BY DENNIS KAHL LOCATED ON LAKEWOOD DR Chairman Gruett opened the hearing at 6:05 p.m. with the reading of publication #4682 as published in the Hutchinson Leader on Thursday, June 9, 1994. The • request is for the purpose of considering the preliminary and final plat of "Otter Oaks Addition" located on Lakewood Dr. submitted by Dennis Kahl. 3 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 Building Official Jim Marka commented on staff recommendations. Mr. Dennis Kahl commented on the utility line determination. Discussion followed on the • service in the area. Mr. Kahl commented on the Lakewood Dr. construction and identified the possibility of a walkout basement on lot 1. Mr. Marka stated the property is in the flood fringe area. City Engineer John Rodeberg commented on the large lot size. Mr. Kahl commented on the abandoning of the septic system when city service is installed. He stated the bituminous will be removed and the driveway relocated within the lot 2. The fence will also be relocated and the well will be used for filling the pool only. Ms. Brandt moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6:12 p.m, Ms. Brandt made a motion to recommend approval of the request subject to staff recommendations of June 9, 1994. Seconded by Mr. Gilmer the motion carried unanimously. g) CONSIDERATION OF REZONING LOTS LOCATED ON GLEN STREET FROM R -3 TO R-4 AND ALSO ONE LOT ON 3RD AVE AND FRANKLIN ST. FROM R -3 TO R -2 REQUESTED BY CITY STAFF Chairman Gruett opened the bearing at 6:13 p.m. with the reading of publication #4665 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a request by city staff to rezone property from R -3 to R-4 located on Glen Street between 3rd Ave. S.W and 4th Ave. S.W. and also, to rezone from R -3 to R -2 one lot on Franklin Street and 3rd Ave. Mr. Vern Broll, Architect for Prince of Peace Senior Apts, Inc., presented the site plan for the Prince of Peace project. He commented on the setbacks and explained the underground parking and drainage. Mr. Broil asked the commission to reconsider the staff recommendation regarding the alley improvements until the decision is made whether or not the whole block will eventually be developed. City Engineer John Rodeberg stated the staff has concerns with the additional traffic on the alley. Building Official Jim Marka commented on the tuck under parking accessing off the alley and the drainage problems. Mr. Broil explained the development is for Senior Citizens and the traffic would be minimal. He stated a skyway connecting to the church is proposed for the future. Mr. Broil showed the commission an elevation drawing of the building. City Engineer Rodeberg commented on the vacation of the street to downgrade for minor access. He also commented on the existing infrastructure. Discussion followed on the maintenance of the vacated street which will be clarified. There was discussion on the alley improvements and drainage. 4 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 Chairman Gruett read into the record a letter from Mr. Roger Kable regarding the . rezoning of his lot on Franklin St. Mr. Kahle requests the lot be zoned R-4 or C- 3 instead of R -2. The consensus of the planning commission and staff is to rezone the lot to R -2. Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 6:43 p.m. Mr. Lenz made a motion to recommend approval of the rezoning as noted in the public hearing notice. Seconded by Mr. Matejka the motion carried unanimously. h) CONSIDERATION OF PRELIMINARY AND FINAL PLAT FOR PRINCE OF PEACE RETIREMENT LIVING SUBMITTED BY HR-A. Chairman Gruett opened the hearing at 6:44 p.m. with the reading of publication # 4666 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a preliminary and final plat of Prince of Peace Addition requested by H.RA. Ms. Brandt moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:45 p.m. Ms. Brandt made a motion to approve the request subject to staff recommendations of June 9, 1994, and verifying drainage in alley with City Engineer. Seconded by Mr. Lenz the motion carried unanimously. i) CONSIDERATION OF VACATION OF A PORTION OF GLEN ST. AND 3RD AVE REQUESTED BY H.RA. Chairman Gruett opened the hearing at 6:46 p.m. with the reading of publication #4667 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a petition to vacate a portion of Glen St. and a portion of 3rd Ave Ms. Brandt moved to close the bearing, seconded by Mr. Gilmer the hearing closed at 6:47 p.m. Mr. Lenz made a motion to recommend approval of the request subject of city staff drawing up a maintenance agreement. Seconded by Mr. Gilmer the motion carried unanimously. j) CONSIDERATION OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF AN ELDERLY APARTMENT BUILDING COMPLEX REQUESTED BY PEACE LUTHERAN CHURCH Chairman Gruett opened the hearing at 6:48 p.m. with the reading of publication #4668 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a conditional use permit requested by Prince of Peace Senior Apartments, Inc., for the construction of an elderly apartment building complex located on Glen St. 5 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 Mr. Vern Broil, Architect, stated the building will have 40 units and all units are handicap adaptable. Two units are fully handicap accessible. The building is a . two story building. Van accessible parking will be provided. Building Official Marka stated the building codes are addressed. Ms. Brandt moved to close the hearing, seconded by Mr. Gilmer the bearing closed at 6:53 p.m. Ms. Brandt made a motion to recommend approval of the request subject to the June 7, 1994, preliminary comments from staff. Seconded by Mr. Gilmer the motion carried unanimously. k) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 10.08 (3) AMATEUR RADIO BROADCAST ANTENNAS SUBMITTED BY CITY STAFF Chairman Gruett opened the hearing at 6:54 p.m. with the reading of publication #4681 as published in the Hutchinson Leader on Thursday, June 9, 1994- The request is for the purpose of considering a request by city staff to amend the zoning ordinance, Section 10.08 (3) changing the requirement for antenna height Building Official Jim Marka commented on the use of various antennas in the city and the request to his office for a permit to place an amateur radio antenna in a residential area. He explained staff concerns regarding height of antennas and stated the federal agencies also have regulations. Mr. Marka recommended to continue this hearing until a legal opinion is received from the city attorney Mr. Doug Hedin, Amateur Radio Operator, explained his use of amateur radios i and presented information on differing types of antennas. City Attorney Barry .Anderson stated the ordinance is in need of revising and the law states the city has the right to place reasonable restrictions on the height- Mr. Matejka moved to continue the bearing to a future meeting, seconded by Mr_ Gilmer the motion carried unanimously. OLD BUSINESS 4. (a) UPDATE OF COMPREHENSIVE PLAN SCHEDULE Jim Marka reported no committees have called him regarding changes to the comprehensive plan. 5. NEW BUSINESS (a) CONSIDERATION OF ORDERLY ANNEXATION OF 225.95 ACRES IN ACOMA TWP. Building Official Jim Marka explained the area recommended to be annexed. He . stated the infrastructure costs were the main factor for the city to promote the annexation. The city is also asking a revision by the townships of the urban boundary limits. 2 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 Mr. Steve Hahn, Koglin Rd, questioned if the Montgomery plat is in city limits. Mr. Rodeberg commented on the county road timeline for completion. Mr. Rod Krsiean, representing Ann Krsiean, asked about assessments and when they would have to be paid up. City Engineer Rodeberg stated the assessments stay in deferred status until there is a hookup to city service. Mr. Krsiean asked about the electric service in the area. City Attorney Anderson stated as territory is adjusted the utilities will be served by Hutch Utilities. Mr. Marka explained the taxed are phased in over 5 years by percentage. Mr. Mark Fratzke, North High Dr., commented on his concerns with the annexation and presented a letter to the planning commission voicing his concerns. Ms. Barb Bullert asked how the township officials feel about the annexation. Mr. Jim Field, Township Supervisor, stated the officials wanted to hear input from the residents before making the decision to sign the Orderly Annexation Agreement. City Attorney Barry Anderson asked the township officials if they have problems with the wording of the agreement. W. Rodeberg stated the agreement should be • clarified in some areas to deal specifically with this annexation. Sharon Daniels, Daniels Trucking, asked for clarification of the tax increase increments. Mr. Rodeberg explained the phasing in process for taxes and the assessment process. Building Official Marka suggested the annexation be tabled until November to give the township time to sign the agreement. Mr. Matejka moved to table the request until the November meeting, seconded by Mr. Lenz the motion carried unanimously. (b) CONSIDERATION OF VARIANCE IN ACOMA TWP REQUESTED BY JOE DOOLEY FOR SETBACK REDUCTIONS (2 MILE RADIUS) Building Official Jim Marka commented on the staff concerns with failing septic systems in the area. Mr 1. enz made a motion to deny the request, seconded by Ms. Brandt the motion carried unanimously. 7 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 (f) COMMUNICATION FROM STAFF Jim Marka commented on the following: 40 I) Taco Bell has plans to build at the intersection of Hwy 15 and South Grade Rd. 2) Acme Carwash is going back to plan #3 which was an extended conditional use permit. 3) Next meeting the budget will be presented. 4) Barry Barton is requesting a new carwash plan with an automatic bay. 6. ADJOURNMENT The meeting adjourned at 8:20 p.m, i r� u 8 MINUTES • Parks, Recreation & Community Education Advisory Board June 2, 1994 The meeting was called to order at 5:20 p.m. Members present were Doug Brown, Bruce Rosenow, Mike Cannon, Mike Schall, Loretta Pishney, J.P. Auer, and Robert Hantge. Also present were Dolf Moon, John Arlt, Mary Haugen, and Barb Mathwig. Jim Lobeck was also present representing the Hockey Association. The minutes dated May 5, 1994 were accepted by the motion of Mike Schall and Doug Brown respectively. The board unanimously agreed. 0% %dW*Y1`►l4T.X`JR Request for St Anastasia Playground Committee- The Parks and Facilities Committee moved to refrain from city involvement at this time. Mary contacted City Attorney Barry Anderson regarding liability issues, Barry's legal opinion was that it would be setting a precedence donating to private organizations and he was also concerned about the liability issues. A motion was made by J P. Auer and seconded by Bruce Rosenow to deny city funding for private parks, the board unanimously agreed A follow up letter will be sent to St. Anastasia playground committee stating reviewing process and reason for not a making monetary contribution to this project. Arena Energy Audit - Mary went over the enemy audit with the board. With changing the lighting system there would be a $1575 savings. The audit also made a comparison between the existing system and an industrial grade system and commercial grade system. There would be a $4700 savings by changing to an industrial grade system and a $3200 savings by changing to a commercial grade compressor system. The industrial grade system would have a 25 to 30 year design life and the commercial grade system would have a 15 to 20 year design life. Mary is in the process of getting prices from various companies. It was suggested that they consult with Bonestroo and ask their assistance with going through the bids as they would be more experienced in this area than the city staff would be. Doug also suggested in getting references from companies that these businesses have dealt with to see if they were satisfied with the quality of work that was done. Campground Closing Hours- There are periods of activity well past midnight especially on tournament weekends. There was a request made by the public residents to see if hours could be established for quiet times so the Police Department would have something to go on as far as enforcement of hours. The ordinance gives a 10 p.m. closing time for parks does not include the campground. Dolf is working with the Police Chief on ordinance. Board suggested patterning this ordinance after the county park ordinance. Wiwanis Park Project - Kiwanis adopted former J.Crow Demolay Park. They plan to provide a shelter and are looking at contributing $15,000 to $17,000. The planning commission referred it back to the Parks Department with areas of concern being parking along 5th Avenue and safety of children running across street to get to park. One suggestion was to put a bituminous surface 20 feet into park to create 30 parking slots along 5th Avenue. 11-'4, �-i Another area of concern was establishing shelter hours, possibility of running like skating rink warming house with established hours, in that way telephone, first aid and supervision would be provided by rink attendant. There was also some discussion on the rocket being a safety concern. John Arlt advised that the rocket was structurally sound, some possibilities would be eliminating some of the height or barring it up. • Facility Useage Procedure - Dolf advised that the final draft is now ready for the school board. The policy will be administrated through Community Education. The definition area was the biggest change in the policy. The purpose of this policy is to make facility useage fair and equitable for everyone. Dolf is now working on possibility of having custodian staff on duty on Saturdays as there needs to be a custodian present for all rentals J.P. made a motion to adopt this policy and present it to the school board. Loretta Pishney seconded the motion and the board unanimously agreed. Planning Session - There is a planning session tentatively scheduled for June 23rd from 5:15 -9:00 p.m. The purpose of this session will be to create a PRCE Vision Statement, Mission Statement, Goal Setting, and Long Range Planning. Dolf is requesting input from PRCE Advisory Board, Park Maintenance Staff, Community Education Staff, and Parks and Recreation Staff. Parr and Facilities and Tree Board Minutes - Minutes were provided for the PRCE Advisory Boards' information. Mary reported that the pool will be opening on June 4th with free open swimming from 1:30 -5:00 p.m. These was new flooring installed in the locker rooms and seating was now along walls- Painted area on outside of . Recreation Center is in process of being repainted by pool staff. Dolf advised that the City and School District budget procedures are starting. Bruce Rosenow expressed positive concern regarding starting bikeway on certain streets, especially in Roberts Park area during youth baseball times. Dolf advised that grant had been applied for but money was slow in coming in. The meeting was adjourned by Robert Hantge at 6:35 p.m. HUTCHINSON COMMUNITY HOSPITAL/ BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS' MEETING - June 21, 1994 Conference Room A/B - 5:30 p.m. Present: Rich Myers, Chairperson; Jim Mills, Vice Chairperson, Elaine Black, Secretary, Paulette Slanga, Trustee, Tom Daggett, Trustee, Don Erickson, Trustee, Dr Dennis Murphy, Chief of Staff Others Present: Philip G. Graves, President; Mary Dehne, HealthSpan Regional Officer, John Richards, BMNH Administrator; Ed Tusa, Finance Director; Linda Ziemer, Personnel/Human Resources Director, Pat Halverson, Mental Health Services Director, Robyn Erickson, EducatioriMlarketing Director, Jane Lien, Nursing Services Director, Elaine Schermann, Rehab /Quality Director; Jane Hodgins, Leader, Laurie Hulkonen, Recording Secretary Prior to the meeting, Mills and Slanga recapped information they obtained at the HealthSpan trustee conference the previous weekend. The conference speakers included Carl Hammerschlag and Joe Thompson. One suggestion was to ask our customers what their impressions of HCH/BMNH were as they were discharged. Community health medical center relationships were also discussed at the meeting. A legislative update was given by Rep. Roger Cooper who discussed MinnesotaCare and the difficulties of getting people on board legislatively for support of some health care issues. Many opportunities for networking with the trustees from various hospitals and discussion of provider relationships Quality improvement was also a hot topic for the retreat. Slanga told the group that Friday evening's session opened with a welcome from Jim Ehlen, whose talk centered on service, collaboration and focus. Hammerschlag pointed out that old learning is difficult to get up. On Saturday morning, David Strand of Allina talked about the values for Allina, which included service excellence, partnership, empowerment, clarity and accountability Strategies include offering customer driven products, collaborating with providers, creating a clinical system to improve health care delivery, and aggressively reduce the rate of medical trend (costs). Allina's goal is to offer an integrated health care system to affordably enhance the health status of people living and working in our community. One suggestion was made to move the "community" hospital board meetings from the hospital to a "community center" to encourage community participation. Another suggestion was to change the meeting agenda from its current focus on credentialing and budget reviews to a focus on community services we need to provide in addition to the above. Joe Thompson, 3M's benefit director, also spoke to the conference group and discussed 3M's coverage and the emphasis on personal health care management that's shared with all of their employees. Following their recap of the conference, the meeting was called to order by Chairperson Myers at 5:45 p.m. Minutes of Past Meetings. The minutes of the May 17, 1994, regular meeting were presented. Following discussion: Motion was made by Mills, seconded by Black, to approve as presented the minutes of the May 17 regular board of directors' meeting. All were in favor. Motion carried. Medical Staff Minutes. Reorganization of the medical staff was again reviewed, and the group will vote in July on two new members to be added to the executive committee and vote following that for bylaws to be rewritten by July. • Question was asked about the waiting time to see HMC physicians. Murphy explained that sometimes a patient's appointment takes longer than originally scheduled because the physician determines it's easier to address the �-A. (7) Regular Board of Directors' Meeting - 6/21/94 Page Two Medical Staff Minutes (continued) problem when the person presents it than to cut them off when their appointment time is up. This is done as a courtesy to the patient and benefits both patient and physician by not having to schedule another appointment or make an additional phone call to answer whatever questions arise. It was learned that the 3M Company will be educating its employees about how to better use health care resources, and suggestions would be appreciated as to what employees could do to help control the time needed for appointments. New Business A. Mutual Fund. Graves stated that HCH/BMNH has restricted its investment opportunities in mutual funds now to the depreciation fund. The hospital and home is now earning better interest in mutual funds, so the finance director has requested setting up another mutual fund as an operating account. This would be set up as a second Voyageur account through the local Marquette Bank, because of Voyageur's low volatility. Tusa stated Voyageur invests primarily in FNMEs, GNMAs, T -bills and other governmental securities, generally for a longer -term. Following discussion: Motion was made by Erickson, seconded by Mills, to approve establishment of a second Voyageur fund as an operating account. All were in favor. Motion carried.. B Self- Insured Funds. Tusa explained that the hospital and home has two self - insured funds, and he recommended a fund transfer of $200,000 from the overfunded health insurance fund to the workers' compensation fund, which is now under funded. This would move HCHBMNH toward the recommended $600,000 level. The workers compensation fund is currently earning three percentage points higher interest than the health fund at this time, which is an added benefit. Because it is a fund transfer, he explained, the board's action is required. Following discussion: Motion was made by Daggett, seconded by Erickson, to approve the fund transfer of $200,000 from the health insurance fund to the workers' compensation fund. Motion carried. C. Medical Staff Appointment- The applications of four practitioners were presented and reviewed upon the recommendation for approval from the executive committee of the medical staff. Following discussion: Motion was made by Mills, seconded by Erickson, to grant the following privileges as outlined in the respective applications: Active Staff. Dr. Paul Mittelstadt, Emergency Medicine Consulting Staff: Drs. William Cowardin and Thomas Uither, Nephrology/Dialysis Allied Health: Blaine Ellingson, DC, allied health chiropractor 9 0 Regular Board of Directors' Meeting - 6/21/94 Page Three (C.) All were in favor. Motion carried. D. Nurse Call Svstem. Richards told the board that last month's approval to bid the purchase of a nurse call system for BMNH resulted in three bids reviewed by the board. The bids, which were opened yesterday, ranged between $41,000 and $82,000 The low bid, when bid last year, was $44,100. A rationale for recommended purchase was discussed. Richards recommended that HCl1/BMNH accept the lowest bid from special systems in Moorhead, MN. He noted that if action is taken now, and included as part of the remodeling project, more return will be received from the state (9.8 1/6) rather than waiting until this fall. Question was asked whether Special Systems would be able to complete the job satisfactorily. Richards said they expected a six -week interval before completion. He noted that Special Systems is the firm that helped draw up the specifications for the project. He said they've worked with BMNH before on the fire alarm enhancements and did well then. The Fisher - Berkeley product they sell is widely used in long -term care facilities, while the other two bidders often are used in hospital settings. The product HCH/BMNH chose is the highest quality product line they carry and the best one the electronic designers had. He stated his confidence that this new system will enhance communication. This system actually has 24 levels of prioritizing calls, which makes the system a management tool for nursing staff to use. Following discussion: Motion was made by Erickson, seconded by Slanga, to award the bid to Special Systems of Moorhead, Minnesota, as low bidder. All were in favor. Motion carried. E. Employee Benefit Changes. Ziemer presented information to the group on the plan for benefit changes for employees. She explained the transition from the current vacation/sick/holiday benefits to the new "paid time off' or "PTO" benefits would take place in late July. The specific changes in benefits for full- and part-time employees were discussed. The plan includes "freezing" hospital employees' current sick leave banks, One of the objectives for the planned change was to remain budget neutral, and this was reached through the various changes. Ziemer summarized that PTO and IP offer employees choice, income protection, and a vested benefit. She noted that a small group of employees had reviewed this prior to the meeting, and their feeling was that the changes were equitable. Following discussion: Motion was made by Daggett, seconded by Erickson, to approve the benefit change plan as presented. All were in favor. Motion carried. F. Trustee Conference. Reminder was given to notify Administration if trustees wished to attend the annual Minnesota Hospital Association trustee conference to be held at Cragun's on July 8 -10. G. Quarterly Quality of Care. This item was postponed to the July meeting. H. Assisted Living Update. Myers reported on the recent meeting of the assisted living task force. The Prince of Peace project is moving forward. The timeline for the project was briefly discussed. Question was asked about the inception of the Prince of Peace project, and an explanation was provided by Black and Myers. Regular Board of Directors' Meeting - 6/21/94 Page Four I. Home Care Meetinti. The group learned that the joint meeting of the Glencoe Area Health Center, Augustana Homes and HCHBMNH boards will take place on Thursday, July 21, at 6:00 p.m. at HCHBBMNH in conference room AB. The purpose of the meeting will be to hear the committee's presentation and to meet the other boards. Graves briefly recapped the history of the home care task force coming together to form a new company on home care. When the new company has been formed, we will have a buyout over time, although this hasn't yet been agreed upon. All of the new company's employees will be employed by the Bureau of Social Ministry of the American Lutheran Church. Other. 1. PERA Chanties. A recent early retirement option window offered by PERA did not include hospital employees. Two options were offered at that time. Ziemer explained that City Hall offered early retirement options to their employees last year. They opted for option 41 that didn't cost the organization anything. These options are now available for our employees who retired during that window, according to new legislation Our recommendation is to selection option 41, for which there is no cost to the organization and three employees who qualify. Following discussion Motion was made by Erickson, seconded by Black, to adopt PERA early retirement option 91 All were in favor. Motion carried. 2. Deferred Compensation for Psychiatrist Graves informed the group that HCHBMNH is recruiting a psychiatrist who is interested in practicing here, and we're interested in him Our senior staff psychiatrist, Dr. Stacy Nichols, was employed by the Minneapolis Psychiatric Institute (MPI). An attempt was made to employ him in the same manner, however, he has a healthy pension program that he didn't want to walk away from HCHBMNH has looked at a vehicle for employment through HealthSpan (the GPO) but that wasn't possible. The Medical Center also was contacted, but details could not be worked out due to a potential risk involved. The hospital and nursing home is pursuing employing him now, but the pension program at HCHBMNH is only the state PERA plan. The City attorney's law firm is setting up a nonqualified deferred compensation plan, and an agreement has been moving back and forth between the hospital/home and the psychiatrist. The nonqualified plan would put the psychiatrist at risk for the money. This is a pension program for only one individual in this organization, unique to the City of Hutchinson only. The City attorney had planned to be present at the meeting with the resolution in hand tonight, to support this effort. However, he was unable to attend. Graves and Halverson worked with him and his colleague, Dave Bruggeman. It was noted that this may also impact Dr. Nichols as she is employed by MPI, but HCHBMNH would offer her the same option as this individual has so there's a potential for two employees. Resolution will be to employ psychiatrists. Halverson commented that the option would be for Nichols to stop employment at MPI and she would be re- employed by HCH. MPI supports this as they're supportive of Hutchinson and what it would take to work this out to our best interest. The amount of the proposed pension program is 15 %, including PERA and the 457 plan. The balance would be the nonqualified pension program. Unique features are naming the length of time for the pension program. The initial length of time is . five years. At the end of that time, we pay the amount out to him and it is taxable to him at the time of payout. If he terminates employment before that time, nothing is due. If he wishes to renew, he has as many renewal options as he desires for fixed terms. Again, once the renewal term is due, Regular Board of Directors' Meeting - 6/21/94 Page Five (J.) (2.) his taxes are due. If he leaves, he is at risk. The City attorney will bring this informally to the City Council for their information. Following discussion: Motion by Daggett, seconded by Black, to grant authority to and vice chairperson to approve the resolution, when it is received, on behalf of the board to deal with nonqualified deferred compensation agreement for John Renick MD. All were in favor. Motion carried. 3. Autoclave Purchase. A request for purchase of a central processing autoclave was presented. This equipment is needed because Surgery has only one dependable autoclave at this point. Graves explained that the surgery supervisor is obtaining bids and the plan is to buy the cheaper of the two, since staff have no reservations about buying either model. Following discussion: Motion was made by Daggett, seconded by Erickson, to purchase the equipment with the lower bid price obtained. All were in favor. Motion carried. 3. Computer Purchase. A request for purchase of a Benchmark computer system for the nursing home and a comparison of the systems considered was presented to the group. Richards gave a history of the computer systems used in the past for BMNH and the hospital. He recommended Option #8 for purchase, which will speed up the system, make more options available, and bring us closer to networking our packages. Tusa noted that, when we consider the bigger project of upgrading the hospital's computer system, the Benchmark system can be interfaced with what we will be considering for the hospital next year. This flexibility will be important. Following discussion: Motion was made by Slanga, seconded by Black, to authorize purchase of the upgrade of the computer cost system a BMNH. All were in favor. Motion carried. 4. Board Retreat Planning Subcommittee Appointment. Erickson requested that two members of the board serve with her to plan the annual board planning retreat. Appointments of Daggett and Slanga were made by President Myers to assist Erickson in setting the agenda for the planning retreat. President's Report: Graves shared the following items of interest: A. He's close to hiring division directors, as he is in the midst of interview process. The last of the interviews will take place on Monday of next week. He anticipates hiring division directors next week and making announcements by July 1. Slanga inquired about the organization changes and if it had been decided which recommendations to follow - through upon. Graves responded that division directors will be included in examining those; since the findings were not critical, just operating ideas and consultative recommendations. With the division services team in place, this will be done. Regular Board of Directors' Meeting - 6/21/94 Page Six B- The Winsted clinic dialogue has been ongoing. The HMC has an interest in a partnership with HCH/BMNH to set up the clinic over there. Dr. Tom Kiefer will be moving out of his practice soon, and there has been at least some interest from Glencoe and Waconia hospitals, as well. Graves thanked Dr. Murphy for looking out for HCH/BMNH's interest and sending a delegation to Winced to talk with them. BMNH Administrator's Report. Richards covered the following area of interest for the board: A. He passed around figures of gains made through talking with a nurse consultant. Some numbers were discussed, along with the bitting case mix number, last month and this month, and this moves the average case mix from 2.08 to 2.51 which would give BMNH $180,000 in revenue per year in addition to current. This is a methodology change in how case mix is arrived at and is accepted by state reviewers. This methodology will be implemented when staff are educated to use it. He told the board that we need to understand our residents will be paving a little more with enhanced case mix, and we need to ensure that we're spending this wisely. This will probably not go to the bottom line but will enable us to ensure our staffing patterns remain stable. The cost for this will be approximately $9,500 up front and $800 per quarter We should also be able to recoup this through Rule 50. Examples were given of now getting credit for things we're already doing but we are not able now to recoup our costs. This will not be one large hit for anyone. While numbers reflect the care the resident is getting, this more accurately documents services received. ANW Report. Myers stated the Abbott Northwestern (ANW� board meeting is coming up this Thursday. The hospital made money last month. He did attend a JCAHO meeting a week ago Monday. A committee of the ANW board, their quality committee, reported on their ongoing grant to link outstate areas with some of the activities of the Minneapolis Heart Institute. They're going out to link the continuum of service, where outstate patients would transfer into the Heart Institute, linking nursing activities throughout entire process as an opportunity to enhance patient care. Tests are being shared so they don't need to be run a second time. They also have a fair amount of indices looking at patient care, quality, etc. HealthSpan Dehne noted the following items: A. The HealthSpan merger is to be approved on July 1. B. The top HealthSpan brass will be moving to the Medica offices within the month. C. Abbott Northwestern Hospital security, methods were also discussed In an effort to improve the area where the hospital is located, Abbott will provide dowm- payments for employees wanting to buy houses in the area. Accounts Pavable. The accounts payable recap sheet and listing for May was presented and discussed. Following discussion: Motion was made by Mills, seconded by Daggett, to approve for payment the listing of accounts payable and cash disbursements in the amount of $1,149,855.51 the combined hospital and nursing home. All were in favor. Motion carried. Statistical Report. The statistical report was then presented and discussed. The hospital had admissions of 211 for the month with average daily census of 24.7 patients. Average length of stay was 3.7 days and percentage of occupancy was 41.1%. The nursing home percentage of occupancy was 97.18% with a case mix of 2.28 for the month. Other hospital statistics showing increases included newborns, surgery visits, lab tests, radiology, respiratory care, medical OT hours, and ambulance runs. 0 Financial Reports The financial reports were distributed and presented by Tusa. The organization had net income of $151,203 against a budget of $94,243. Regular Board of Directors' Meeting - 6/21/94 Page Seven Adjournment Motion was made Mills to adjourn the meeting. The meeting was then adjourned at 7:30 p.m. by Chairperson Myers. Respectfully submitted, Laurie//Hulkonen Elaine Black Recording Secretary Secretary LH I* n MEMORANDUM TO: Mayor and Council FROM: Steve Madson, Chief of Polic ^ DATE: July 15, 1994 RE: Petition for Traffic Control Devices I have received a petition from residents in the Keith Street and Neal Avenue Southwest area requesting a three -way stop at this intersection. I have conferred with the Director of Engineering and he agrees with my recommendation to install the devices. /Ikg 94 -01 -0012 �.J �, /e, (�) MEMORANDUM DATE: 6 -27 -94 TO: HUTCHINSON CITY COUNCIL POLICE CHIEF STEVE MADSON REGARDING: ADDITIONAL STOP SIGNS AT THE INTERSECTION OF KEITH STREET AND NEAL AVENUE, HUTCHINSON MINNESOTA WE, THE RESIDENTS IN THE AREA OF KEITH STREET AND NEAL AVENUE, HEREBY PETITION THE CITY COUNCIL AND THE CITY OF HUTCHINSON, TO INSTALL TWO (2) ADDITIONAL STOP SIGNS AT THE INTERSECTION OF KEITH STREET AND NEAL AVENUE. SPECIFICALLY, ON NEAL AVENUE, ONE FACING EAST AND ONE FACING WEST TO CREATE A THREE WAY STOP. THERE IS CURRENTLY A STOP SIGN ON KEITH STREET FOR NORTHBOUND TRAFFIC. WE ARE REQUESTING THIS, DUE TO AN INCREASE OF EAST AND WESTBOUND TRAFFIC ON NEAL AVENUE. WE ARE ALSO VERY CONCERNED ABOUT THE SPEED AT WHICH THE VEHICLES ARE TRAVELING ON THIS STREET. 6dz"vl�e# 9 E '� -'� (-t ) • RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES Resolution No. 10277 WHEREAS, residences inthe area of Keith Street and Neal Avenue Southwest have petitioned the City to erect a three -way stop at this intersection; AND WHEREAS, the Director of Engineering and the chief of Police have reviewed the petition and agree that the erection of traffic control devices is warranted; AND WHEREAS, pursuant to Section 7.04, Subdivision 1 of the city code, the Hutchinson City Council has authority to establish traffic control locations; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby establishes the following location as a point where a traffic control known as a "STOP" sign shall be erected: Intersection of Keith Street and Neal Avenue Southwest - A three -way stop to control vehicular movement in each direction. Adopted by the City Council this 26th day of July, 1994. City Administrator 40 Mayor /°' M RESOLUTION NO. 10289 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Playground Equipment $8,323.61 *City dollars plus Oddf llows conation. Park Improvement Park Yes* Minnesota Playgroup. The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved: Motion made by: Seconded by: July 26, 1994 Resolution submitted for Council action by: ,41-e,(�) C, TO: Mayor and City Council FROM: Dolf Moon, Director P.R.C.E. DATE: July 19, 1994 RE: Policy Resolution At the July meeting of the P.R.C.E. advisory board, motion was made and seconded to prohibit pets within Veterans Memorial Baseball Field. Motion carried 10 -0. Safety of spectators was the primary focus of the discussion. • With the State Amateur Baseball Tournament beginning August 18 and concluding Labor Day weekend and anticipated crowds of up to 15,000, it is timely to enact this type of policy. 0 city center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Obviously, animals used for disabled spectators will be permitted. Parks & Recreation Police Services 900 Harrington Street SR 10 Franklin Street SR Hutchinson. MN 55350-3097 0 utchinson, MN 55350 -2464 (612)587- 2975 (612) 587 -2242 Fax(612)234 -4240 Fax(612)587 -6427 -Printed on rem cled paper - 0 • RESOLUTION NO. 10292 RESOLUTION AMENDING POLICY IN HUTCHINSON HANDBOOK ON COUNCIL POLICIES, PROCEDURES AND PRACTICES, AND ADMINISTRATIVE ORDERS TO PROHIBIT PETS WITHIN VETERANS MEMORIAL BASEBALL FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the policy in the Hutchinson Handbook on Council Policies Procedures and Practices, and Administrative Orders is hereby amended to prohibit pets within the Veterans Memorial Baseball Field. Animals that are used by disabled spectators will be permitted. BE IT FURTHER RESOLVED that such policy is adopted for the safety of spectators who are attending events at the baseball field. Adopted by the City Council this 26th day of July, 1994. ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor �'-9 <1;3) r MEMORANDUM TO: Gary Plotz, City Administrator FROM: Ronald T. Kirchoff, Administrative Sergeant ?K DATE: July 20, 1994 RE: Ordinance 6.22 (subd. 6), Investigation and Issuance Peddlers, Solicitors and Transient Merchants Investigation and Issuance Ordinance 6.22 (subd. 6) Applicant Name: Howard Keith Merrill DOB: March 22, 1964 Trade Name: Media World, Inc. Address: 280 So. County Rd. 427, Longwood, FL This memorandum certifies that a search has been made of the files maintained by the Hutchinson Police Services. This is pursuant to Hutchinson City Ordinance 6.22 (subd. 6), Investigation and Issuance. The results of this search indicated that no record was found on the applicant, Howard Keith Merrill, based on the above search criteria. The results of the search on their trade name, Media World, Inc., revealed their business is not listed through the Office of the Secretary of State, Business Services Division in St. Paul, Minnesota. It is my recommendation because this out of state business, Media World, Inc., is not listed with the State of Minnesota that no permit should be issued. RTK /mat • City Center 111 Hassan Street SE Hutchinson, MN55350 -2522 (612) 587 -5151 Fax (612) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 t (612) 587 -2242 Fax(612)587 -6427 ;i M E M O R A N D U M July 6, 1994 TO: Steve Madson, Police Chief FROM: Marilyn J. Swanson, Admin. Secretary SUBJECT: Police Check on Applicant for Solicitors Permit Would you please have Sgt. Ron Kirchoff prepare a police check report on the attached application from Howard Keith Merrill for the City Council meeting on July 12, 1994. Thanks for your assistance. Enc. Ciry Center I I1 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on renrfed paper - Police Services 10 Franklin Street SW Hutchinson, MN55350 -2464 �— (612) 587 -2242 Fax (612) 587 -6427 0 .' CITY OF NtlTCNINSON Gil► CENTER 111 HASSAN STREET SE APPLICATION HIIICNINSON, Mal 55350.25n FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS 2" x 2" Picture �% /NAME and DRIVER'S LICENSE INFORMATION required NAME: kE14 /t PERMANENT ADDRESS: PERMANENT TELEPHONE W"/ )"/) C-1 — TEMPORARY LOCAL ADDRESS: l �'2 " s %21'c4c /'� 1 -("!AE TEMPORARY TELEPHONE ACCESS:a'o)C'.'/-S'C% /L DRIVER'S LICENSE NUMBER (STATE) HEIGHT_ WEIGHT T5('/ /l .5 EYE COLOR FEES & LENGTH OF PERMIT REQUESTED 0 How many days ? _ Months? Or year? LICENSE FEES ARE AS FOLLOWS: Application Fee of $25 applied towards the following permit fee(s) Solicitors, Per day ......... ............................... S 25.00 Solicitors, per year ........ ............................... $200.00 Transient Merchants, per day ............................... S 25.00 Transient Merchants, per year .............................. $200.00 Peddlers, per day ...................... S 25.00 Peddlers, per year .......... ............................... $200.00 BACKGROUND STATEMENT HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES NO ✓ IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: DESCRIBE NATURE OF BUSINESS I l; n -.I ti iJ' 4 DESCRIBE METHOD OF DELIVERY: DESCRIBE ITEM OFFERED: 41 = "f DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER: PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME 3 ADDRESS: PHONE NUMBER: NAME S ADDRESS: PHONE NUMBER: STATE LAST CITY YOU ON SAME ACTIVITY: CITY /STATE NAME: DCARRIED DATE OF ACTIVITY: FROM: (L' .�t�% '%7 TO: -2- M • -C-1 I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.' I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Signature of Applicant Date • No application will be forwarded to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION: 0 0 -3- RELEASE OF INFOM4,TION r� As an applicant for a Peddlers /Solicitors /Transient Merchants License from t ^e City of Hutchinson, N.innesota, I am required to fur;:ish info ration which t=at a_enc.: may use In deter-aining my moral, physical, manta: and financial ticns. In this connection, I hereby expressly authorize release of any and all in- .fo r_ation which you may have concerning me, including info ration of a con:ice ^t' -a_ or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or person furnishing info r..ation to that agency as ex-.+ressly authorized above, from any liability for da=age which may result from C urnishing the information requested. Applicant's Full Printed Name: Applicant's Address: 1/6 % Applicant's Birth Date: Applicant's Place of Birth: Applicant's Social Security No.: Applicant's Driver's License No.: " (First) etc- AA, (Number) (Ctyy) it // v-, -!1 (Mon 0 .ddle) (Last, reet) unty) (State S Zi; 1_105 T, ,� f 14 . (City) (State) Date: App - :cant's Signature ear CHANGE ORDER NO. 2- CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 612 587.5151 Sheet Hof 7 CONTRACTOR: Rand Kramer Excavatin LETTING NO. 10 PROJECT NO. 94-19 DRESS: East Hwy. 55, P. O. Box 194, Watkins, MN 55389 PROJECT LOCATION: McDonald Drive DESCRIPTION OF CHANGE: Subgrading of McDonald Drive adjacent to Parkside Addition and Parkside 2nd Addition Itcm No Scec Ref Item Name Unit Quantity Unit Price Amoun ICE OR DER NO t.2 Af.9 NET INCREASE /33£GREA-SE S$ 469.50 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 25.688.60, add /dedtxt An extension of 7 days shall be allowed for completion. The original completion date was August 31 . 19 94 , and now has been adjusted to September 9 , 19 94 . ORIGINAL CONTRACT PREVIOUS THIS ADDITIONS ADDITION /D£BAUG—T-TON TOTAL $317,068.47 $25,688.60 + $8,469.50 $351,226.57 APPROVED: Mayor DATED: APPROVED: actor Con q DATED: APPROVED: hirector of Frgineering DATED: APPROVED: City Administrator DATED: • 4 -1)� CHANGE ORDER NO. 1- CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 587 -5151 Sheet Hof -1 CONTRACTOR: Randy Kramer Excavating I LETTING NO. 10 1 PROJECT NO. 94.25 RFSS: Fast Hwy. 55, P. O. Box 194, Watkins, MN 55389 PROJECT LOCATION: Broil's First Addition DESCRIPTION OF CHANGE: 94 -25 - Broll's First Addition Item No I Spec Ref I Item Name Unit Quantity Unit Price Amoun DIVISION I - SANITARY SEWER CONSTRUCTION 1 503 8" X 6" PVC Wye Each 4 $60.00 $240.00 DIVISION II - WATERMAIN CONSTRUCTION 2 503 Ductile Iron Fittings Pound 1355 $2.00 $2,710.00 6 504 6" Gate Valve & Box Each 2 $365.48 $730.96 INCREASE ITEMS: DIVISION I - SANITARY SEWER CONSTRUCTION 2 503 S" X 4" PVC Wye Each 20 $49.90 5998.00 5 503 Sewer Pipe 8" PVC SDR 35 10'-12'Deep Lin Ft 195 $13.99 52,728.05 12 503 Service Pi 4" PVC SDR 35 Lin Ft 730 $8.77 $6,402.10 14 2506 Construct Manholes Design 4007 8" Deep Each 1 $1 ,496.00 $1.496.00 15 25C6 Excess Depth in Manholes Sanitary' Lin Ft 1 $89.40 589.40 1g 2506 Construct Outside Drop Structure Each 1 $821.70 5821.70 DIVISION II - WATERMAIN CONSTRUCTION 3 504 6" MI Hub Hvdrant Each 1 $1 ,418.00 $1,418.00 9 504 6" Ductile Iron Watermain Lin Ft 120 $13.85 51.662.00 11 504 1" Corporation Stop Each 2C $46.91 $938.20 2 504 1" Curb Stop and Box Each 2C $98.17 51.963.40 L 3 504 Tap Service Piping V Copper Lin Ft 6933 $6.59 $4547.10 DIVISION III - STORM SEWER CONSTRUCTION 5 2503 12" RC Pipe Sewer CLIII Lin Ft 237 $17.99 $4'63.63 7 2503 12" RC Pipe Apron Each 1 $462.30 5462.30 9 501 Trash uard for 12" RC Pipe Apron Each 1 $198.25 5198.28 14 2511 Random RipRap CLII W /Geotextile Filter Fabric Cu Yd 2.2 $32.00 570.40 15 2506 Construct Catch Basins Design C Each 2 $655.50 $1,311.00 TOTAL INCREASE ITEMS $29369.56 TOTAL CHANGE ORDER NO. 1 /LET. /PRO 94 -25 1 1 1 1 $25.688.60 NET INCRLALSE/PE6GKBAS 1 $25,688.60 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of S 25.688.6C, 2dd /deduc4. An extension of - days shall be allowed for completion. The original completion date was - 1 19� and now has been adjusted to , 19 =. ORIGINAL CONTRACT PREVIOUS ADDITIONS /DFPUGTK9NS THIS ADDITION /DVP4TG: QN TOTAL 5317,068 $0.00 + 525,688.60 $342,757.07 APPROVED: APPROVED: ontract DATED: Mayor DATED: APPROVED: APPROVED: Director of ngineering DATED: City Administrator DATED: L Et E • or° D All 21;M TCHI City of Hutchinson 'APPLICATION FOR BINGO LICENSE Approved by: ST. ANASTASIA CHURCH Building Fire Application shall be submitted at least Police days prior to the bingo occasion I, kQ�JI(�cow AND I,_�are Name of Authorized Officer Na me f Designated Bingo Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance With the provisions of City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 for the license year ending Signatures: Authorized Offi t er o Organization Detignated Birfgo Manager A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: 2. Residence Address: lits5 L21�RIPA St. . Nw�ch��,�r MV-) 's 3sb _ street city 'state zip code) 3. Date of Birth: 4• Place of Birth mo. day ear) city & state 5. Have you ever been convicted of any crime other than a traffic offense? Yes NO LX If yes, explain B. The following is to be completed by the designated bingo manager of organization• 1. True Name: —( ast fiis' t middle 2. Residence Address: f ) '"51'. N st reet) city state zip code) 3. Date of Birth: J'Q9 - -•j(c� 4• Place of Birth: (Mo., ay & year) city & state 5. Have you ever been convicted of any crime other than a traffic offense? Yes _ NO >< . If yes, explain -� 6. How long have you been a member of the organization? AQ Yri 7. Attach a copy of the official resolution or official action designating you bingo manager. ' I C. Game Information: • 1. Place where bingo games will be played si -44�o,oJ,,mL 2. Date or dates bingo will be played Q 11,1gg1 n'tk (datb and or day (s) of eek) 3. Hours of the day bingo will played: From to _ P.M. • • 4. Maximum number of players ) (Do 5. Will prizes be paid in money or merchandise? Hpy�� 6. Will refreshments be served during the time the games are being conducted? Yes- �< * No I£ so, will a charge be made for s ch refreshments? Yes X NO * A4� (AA fora -A'cw- C*. D. Organization Information: 1. Address where regular meetings are held -�4Gb L,6 Si' Nu7c4 ,1cpv� 2. Day and time of meetings 'i'" -fu-e, ;rr,tynth `1 PM 3. Is the applicant organization organized under the laws of the state of Minnesota? Yes j< No 4. H6w long has the organization been in existence? S,r.c¢ f$S`{ 4a. How many members in the organization? "� 5. What is the purpose of the organization? 6. Officers of the Organization: 7. Give names of officers or any other persons paid for services to the organization: Name Address Title D. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name C. Address -4-JQ�) % c lcQ Si. 4iU�'c�n:n 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players whit participating in the bingo game, or while on the licensed premises, please state the ll I Name of Insurera4w".., 1 and Policy No. (0 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation of bingo games? 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the bingo managers i1n1 favor of the organization: 1. Name of bonding company CaAv<o'k c' K�Awk� t 2. Address of bonding company -q��s a,4a.r 3. Amount and duration of bond Ro/)o ().Wrt Annu" %(, • 4. Application is hereby made for waiver of the bonding requirements. Fes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance NO. 655 relating to bingo, and I will familiarize mysjgl-f) wit thee contents thereof. /I / � , 7 A /,7 9 Signature of autP% rized orricer of organization. Date: % --de, "%:� Subscribed and sworn to before me a notary public on this Day of 19_. Signature of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this Day of , 19_. Signature of Notary Public Commission expires on 10 COORDINATOR Cindy Kucpp ASSISTANT COORDINATOR Jaleca Messmer BOARD OF DIRECTORS lcaeumc cmekel Janet Eggert hlichelk Sdmrid-Eglestun Jim Felling cmla lloolwr Cathic llucacr Renee Lca Alichael Long Margarita klcna Meg kl ielke Rev. Max Myers Judy Ncureld 9 July 22, 1994 McLeod Affiance for Niel -hus of Domestic violence, Inc. Hutchinson City Council City Center 111 Hassan St. S. Hutchinson, MN 55350 Dear City Council: P.O. Box 393 Hutchinson, MN 55350 (612) 234 -7933 1- 800 - 934 -0851 JUL 2 2 1994 Monday, September 12 is the fourth annual Take Back the Night Rally. In the past, the rally began at Library Square We are requesting a permit to again have the rally at Library Square and then we will march out to the Technical College for the program. The rally will begin at 6:30 p.m. on Monday, September 12. We would need to set up at about 6 p.m. and would then leave Library Square at approximately 6:45 p.m. Please let us know at your earliest convenience if we will again be able to use Library Square for the Take Back the Night Rally. Thank you. Sincerely, oleen Messner Assistant Coordinator 0 M E M O R A N D U M July 22, 1994 TO: Mayor & Council FROM: Gary D. Plotz, City Administrator SUBJECT: Appraisal of Property at 35 Franklin Street N. The Jordet family has approached the City about possible purchase of their property which is located across the alley behind businesses along Main Street. . During our City Council /staff planning process we identified potentially acquiring properties as they become available. Consistent with this plan of action, I suggest we obtain an appraisal on this property located at 35 Franklin Street North. Attached is a copy of their 1993 -94 estimated market value. I would further suggest the City use David Lorenz as the appraiser. Attachment /mj s r 1 Li _IUD C :LIUN I Y FCHINSON CITY AL ESTATE YABLE 1994 PROPERTY DESCRIPTION - FOR TAX PURPOSES ONLY IE LEGAL DESCRIPTION OF YOUR PROPERTY MAY DIFFER) RTH HALF, HUTC:HINSON T -009 BLOCK: -050 CARRCIL W & VIOLA H JORDET 35 FRANKLIN HUTC:HINSON MN 55$50 ,7/20/199b LINDA J. RADTKE PRC:L# Z-3.056.372() McLEOD COUNTY TREASURER ID# 14339 TAX BILL# 1254 830 11TH ST. E., STE. 103 GLENCOE, MN 55336 PROPERTY CLASS RES. HS_T;Ii RES. HSTD NEW IMPROVEMENTS ESTIMATED MARKET VALUE TAXABLE MARKET VALUE *` (13.) SPECIAL ASSESSMENTS 1994 [ NfT. TO WH01j IT MAY C014CEFLN: .Je are requesting an appraisal of the above property. It is our intent to possibly sell this property to the City of Hutchinson. Sincerely, Carrol W & Viola H Jordet J PRIN. K-1T� ' //6 50,40 F90 9 40 AM01W • 11 C M E M O R A N D U M DATE: July 21, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE TO REDUCE SIDEYARD SETBACK TO CONSTRUCT GARAGE LOCATED AT 546 HASSAN ST REQUESTED BY NEIL WHALEN Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On June 13, 1994, Neil Whalen submitted an application for a variance to reduce sideyard setback from 6' to 3' for construction of garage lcoated at 546 Hassan St. A hearing was held at the regular meeting of the Planning Commission on Tuesday, July 19, 1994, at which time was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 7, 1994 . RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved based on the findings set forth above. Ciry Cente- 111 Hassan Street Sr Hutchinson, MN 55350 -252, (612) 587 -515' Far(612)234 -4240 Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission Parks & Recreatior: 900 Harrington Street Sl' Hutchinson, MN 55350 -309- (612)587 -2975 Fax(6l2)234 -4240 - Prwtrn uri mr.reled napr, Police Services 10 Franklin Street SV Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 // -1' 9 • L 6 `% �y1 -., r� CA- :f Zti a L� i '%,1-$ M� n '%,1-$ RESOLUTION NO. 10282 RESOLUTION GRANTING VARIANCE FROM SECTION 8.05 OF ZONING ORDINANCE NO. 464 TO ALLOW A VARIANCE TO REDUCE SIDEYARD SETBACK FROM 6' TO 3' LOCATED AT 546 HASSAN ST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Neil Whalen, has applied for a variance from Section 8.05 of Zoning Ordinance No. 464 for the reduction of sideyard setback from 6' to 3' for the construction of a garage located at 546 Hassan St. , with the following legal description: Legal Description: North 57' of Lot 5, Block 58 South 1/2 City 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application for variance be approved as set forth above. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance be granted based on the findings set forth above. Adopted by the City Council this 26th day of July, 1994. . ATTEST: Gary D. Plotz, City Adm. Marlin D. Torgerson, Mayor y — jr 0 • C MEMORANDUM DATE, July 21, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TIM EAKINS SKYDIVE HUTCHINSON FOR CONSTRUCTION OF BUILDING IN I/C DISTRICT Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On June 13, 1994, Tim Eakins, Skydive Hutchinson, submitted an application for a conditional use permit to construct an 86' x 64' building for skydiving business on property located at 760 Airport Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 19, 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 7, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above subject to review of the conditional use permit by the planning commission in 3 years concerning the hardsurfaced parking and living quarters and also subject to the attached plan review and recommendations by city staff. • City Center 1I1 Hassan Street SE Hutchinson, MN 55350 -252' (612) 587 -515,' Far(612)234 -4240 Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission Parks & Recreatia; Police Services 900 Harrington Street Slt' 10 Franklin Street SR" Hutchinson, MN 55350 -309- Hutchinson, MN55350 -2464 (612) 587 -2975 (612) 587 -2242 Far(612)234 -4240 Far(612)587 -6427 Pncre� ,n rerrrled Pape - - fart of lol f, MOCk 2 FAIR GROLMS ADOMON �e f'St� t INSTALL Cl • .V V ` -'S RCP CULVERT HILACE II yk r ii #�t a iF f9 T C T� /-/-"Ti H • DW (�2 01-J, /41 4 1 �� , I - +2 mlr. re"] RESOLUTION NO. 10283 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY TIM EAKINS, SKYDIVE HUTCHINSON, FOR CONSTRUCTION OF BUILDING IN I/C DISTRICT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Tim Eakins, Skydive Hutchinson, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to construct an 86' x 64' building for skydiving business on property located at 760 Airport Rd, with the following legal description: Legal Description: Part of Lot 1, Block 2, Fair Grounds Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 0 3. The Council has determined that the proposed use will not be detrimental • to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to a review of the conditional use permit by the planning commission in 3 years concerning the hardsurfaced parking and living quarters and also subject to the attached plan review and recommendations by city staff. Adopted by the City Council this 26th day of July, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor • �J DATE: July 1, 1994 TO: Hutchinson Planning Commission FROM: Planning Staff - J. Marka, M. Hensen, L. Huhn, C. Stotts, and D. Lennes SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TIM EAKINS, SKYDIVE HUTCHINSON, FOR CONSTRUCTION OF BUILDING IN I/C DISTRICT The Planning Staff recommends approval of the request subject to the following: 1. Professional site plan and architectural design required. 2. Restrictions of "through the fence" access arrangement as drawn up be Cit Attorney and approved by City Council. 3. Contingent on Airport Commission and City Council approval of access and turnout • arrangement. 4. Flight restriction zone? Check with City Engineer John Rodeberg. 5. Handicap access required. 6. Plumbing schematic to be submitted to State Plumbing Code Division. 7. Certified septic installer and inspector required. 8. Explain FAA limitations. 9. Provide document of approval from Airport Commission. 10. See attached Building Code Requirements. 11. Proposed parking to be bardsurface and placed 10'0" from property line for snow removal. 12. Verify hanger door will not encroach onto city No Build Zone. 13. Proposed driveway to be 20'0" wide minimum/hardsurfaced. 14. Provide hangar finish floor elevation and parking lot elevations. 15. Sign permits required. Identify location on site plan. 16. Provide tree planting schedule. cc: Tim Eakins Dave Skaar, Chairman Airport Commission G. Barry Anderson, City Attorney (612) 587 -5! i Far l6!2, 2 ?.;-421 YarAS h krrwaur ALN r6121587 -297_ Fax 16121 2 +-7 -4241 P,wm on wired nap Foil It serr rr c. . ^ Frank 'm Srr,r- c•.- hur.aaisar:. Ar:\ 4-91 (612 158-1 Fa.r(612i587 -6+:- PRELLNILNARY PLAN REVIEW FOR "SKYDIVE HUTCHINSON" Requires a Conditional Use Permit because of (1) the property is zoned I -C, (2) the building is of "pole" type construction with mixed occupancy ie: Airport hanger, private residence and office. Submitted Conditional Use application on 6/13/94 with payment. Neither the certificate or the easement have been recorded, therefore either may change to facilitate this development. NOTE: Lot 2 is believed to be a "No Build Zone ". Site and proposed structure are in the "Flight Restriction Zone" which limits height of buildings to Site plan over -lay on survey to include - building dimensions, setback dimensions, water well and septic setbacks and separation, on -site ponding, curb -cut location, finish floor elevations, screened dumpster location, required hardsurface parking and access including handicap stalls with appropriate signage, airport access easement, signage etc. Submit to Building Department by June 30, 1994, for conditional use permit to be heard on July 19, 1994. Airport Commission makes recommendation to City Council on issues and matters such as "Turn- out Approvals ", airport policies and fees, easements, access, etc. Pre - building Code Review - Proposed building 5504 sq. ft. Occupancy - Hangar - B -3 Residence - R -3 Office B -2 - one hour walls are required Type of construction - V -N (No requirement) Setbacks from property line - Zoning will consider all proposals. Building Code requires: 1 -hour rating if closer than 20' from property line. No openings in exterior wall if less than 5 from property line. Openings protected if less than 10' from property line. All doors to be 3'0" with lever type hardware. • Building to be handicap accessible and public bathrooms to be handicap compliant. • ✓' Ll Preliminary Plan Review Skydive Hutchinson 6/14/94 Page 2 Plumbing schematic to be submitted and approved by MN Dept. of Health Plumbing Code Division. Plumbing to be designed by master plumber and installed by journeyman and inspected. Door and opening in I -hour walls require 1 -hour rated frame and door with closure Elevate furnace 18" above floor. Provide heating design provisions. Professional design required. Provide intake air to fuel fired appliances. Classroom may require a second exit. Provide occupant load with occupant load factor. • �5ress W;nc1o✓ reed ;r„„ ynfC� %ocK �I� �ItC,t SM.W., Le *cc. W'.,V L'cc% i�tO' ^f n 1 �1 I/I A ✓9 �. (/� sr«P:,y 0 • C M E M O R A N D U M DATE: July 21, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE TO REDUCE LOT DEPTH ON FOUR LOTS IN SOUTH LAKEWOOD ESTATES PLAT REQUESTED BY BRUCE NAUSTDAL Pursuant to Section 6. 04, of Zoning Ordinance No. 464, the •Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On June 29, 1994, Bruce Naustdal submitted an application for a variance to reduce lot depth on four lots in the South Lakewood Eestates plat. A hearing was held at the regular meeting of the Planning Commission on Tuesday, July 19, 1994, at which time was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 7, 1994 . RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved based on the findings set forth above. 0 Cin, Center 111 Hassan Street SE Hutchinson, MN 5 5350 -252 2 (612) 587.515.' Far(612)234 -4240 Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission Parks & Recreation. 900 Harrington Street St' Hutchinson, MN55350 -309- (612) 587 -2975 Far(612)234 -4240 - Panted nn re, wlyd parr, - Police Service:, 10 Franklin Street SN- Hutchinson, MN 55350 -246; (612) 587 -2242 Far(612)587 -6427 d - /l e2 2 49 I s_ a � c E 0 • c iJ C lr� J J i oh�h \ 560 \l, o, 0 Mme. '..�... c LJ J -V iJ 0 r LO N M W M N V CD b d R: 8 y�4y•�. LHnGtrvv� ;I N – Q i N . ' T � i m m Z N N a h L -9° R =2. 46 co R -3C 900 6(y .D ^: Cr 9.47 x — 90_00 W O N O A N 9•n' 56.2 ✓• .,Nr6•".�0 - Imo` ;� 90.06 �r61 II lI i li � 6.29 0��•, I � o S OT 1".. 1hYsI IV,I , 1 !� 1. I MI • JPn,1 .,on "nu"nl 'p n4 r II • • u -11—A�l • RESOLUTION NO. 10284 RESOLUTION GRANTING VARIANCE FROM SECTION 6.04 OF ZONING ORDINANCE NO. 464 TO ALLOW A VARIANCE TO REDUCE LOT DEPTH ON FOUR LOTS IN SOUTH LAKEWOOD ESTATES PLAT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Bruce Naustdal, has applied for a variance from Section 6.04 of Zoning Ordinance No. 464 for the reduction of lot depth on four lots in South Lakewood Estates plat, with the following legal description: Legal Description: Lots 1, 2, 17, and 18, Block 1, South Lakewood Estates 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application for variance be approved as set forth above. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in .the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance be granted based on the findings set forth above. • Adopted by the City Council this 26th day of July, 1994. ATTEST: Gary D. Plotz, City Adm. Marlin D. Torgerson, Mayor # —/�, • fT i I MEMORANDUM DATE: July 21, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MIKE JASTER TO MOVE 20' X 24' GARAGE TO PROPERTY LOCATED AT 230 LYNN RD. Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On June 29, 1994, Mike Jaster, submitted an application for a conditional use permit to move a 20' x 24' garage to property located at 230 Lynn Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 19, 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 7, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for conditional use permit be granted based on the findings set forth above subject to staff recommendations to reroof and reside. Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission • City Cente- Parks & Recrearior Police Services Ill Hassan Street S- 900 Harrington Street Sl' 10 Franklin Street Slt' Hutchinson. MN 55350 -252' Hutchinson. ALY55350 -309- Hutchinson, MN 55350-246; (612) 587 -515: (612) 587 -2975 (612) 587 -2242 Fax (612) 234 -4240 Fax (61?) 234 -4240 �— C Fax (612) 587 -6427 - P"w" nr....... led Pane. -t _. �.-'. � _ l� ; 4 � • �. i `�< ��t•' /�- • S � 5 0 ,N ,w lc,.r ,l` -- l � p C 1 �, .2� - (lp` Pk'o FE✓LTy I NE J RESOLUTION NO. 10285 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER • SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY MIKE JASTER TO MOVE 20' X 24' GARAGE TO PROPERTY LOCATED AT 230 LYNN RD. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Mike Jaster, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move a 20' x24' garage to property located at 230 Lynn Rd. with the following legal description: Legal Description: Lot 17 in Auditors plat of Lot 40, Lynn Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to staff recommenations to reroof and reside. Adopted by the City Council this 26th day of July, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D.Torgerson Mayor i 0 C MEMORANDUM DATE: July 21, 1994 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VACATION OF EASEMENTS LOCATED IN NEWLY PLATTED BROLL'S FIRST ADDITION Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for vacation of easements in Broll's First Addition. HISTORY • On June 29, 1994, Mr. David Broll, submitted a petition for the vacation of easements in Broll's First Addition. The public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 19, 1994, at which time there were no neighboring property objecting to the request. FINDINGS OF FACT 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 7, 1994 and Tuesday, July 12, 1994. RECOMMENDATION It is the recommendation of the Planning Commission that the vacation be granted based on the findings set forth above subject to city staff recommendations noting relocation of any infrastructure at developer's expense. Cin Cenie- 111 Hassan Street SC Hutchinson, MN'55350 -2521 (612) 587-515.' Fax(612)234 -4246 Respectfully Submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission Parks & Recreatiot: 900 Harrington Street SP Hutchinson, MN 55350 -309- (612)587 -2975 Fax(612)234 -4240 - Pr,, fed nm re, wlef paper - Police Service 10 Franklin Street Sli Hutchinson, MN55350 -246. (612) 587 -2242 i Far(612)587 -642: J>L 1EEYONT r 71 MQ,NT.I CENTURY J Y • { > 3 > • ! n { n > HUTCHINSON AREA VOCATIONAL TECHNICAL INSTITUTE All a 'E`�b N , r a IT a R -3 f a N 1 a 3 MA/1DALL I• 3 1 u f `o I[r ,° • �? tee! {ro. - ! s l 11 > AS I e /I • { Y { Y 33 a � F AVENUE + r , • f \ .I SCH f 3 ! AD I 4�D11NIM w.io. t ' FLA7 IN! fi Intil ! p +I {3T - T I R A l S • 'T O > y. COOpEjtATiVE IA N IE II N s t ,e . I I ORCHARD a _ 3 .la RI !D b N It N H Is U Q)ARD AVENUE fOUTNE.AST ` I� Easements to be vacated.in "Broll +s first Addition" Publication #4694 0 9 -AIT -44 w1� �, ,sue, T F L E P H O N E C O M P A N V 235 FRANKLIN ST. S., P. O. BOX 279 HuTaHINeoN, MN 65360.0279 TELEPHONE (6 1 2) 507-2323 Subject: Utility Easement Vacations (Broil's First Addition) To Whom It ,Llay Concern, 1 hay e recently attained a list of utility easement vacations scheduled for Broil's First Addition. In going over the plans I find that to the best of my knowledge the vacations that are listed are suitable to Hutchinson Telephone Co. In one of the easements being vacated, The East 6' of Lot 3 Block 2 of the • Orchard Park First Addition, Hutchinson Telephone Co. will need to remove approximately 59' of telephone cable. The burden of expense for removing this cable is undetermined at this time Thank You, O.S.P. Supervisor Calvin Lee c9� &�L • �,-A1, Utza Com—':ss.cc %- 11 June 30, 1994 Attn: Mr. Broll Subject: Broll's First Addition This is to inform you that there are no installed utility • facilities in the area discussed in Broll's First Addition. If we can be of further assistance, please contact us. HUTCHINSON UTILITIES COMMISSION Electric & Gas Department L_J 9 -lq . • cite, Of s MEMORANDUM DATE: July 21, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "CENTURY COURT" SUBMITTED BY BRIAN SOLSRUD, AUGUSTA BUILDING CORP. Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On June 30, 1994, Brian Solsrud, Augusta Building Corp., submitted a preliminary and final plat of CENTURY COURT. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 19, 1994, at which time there were • neighboring property owners concerned with the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 7, 1994. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary and final plat meets all the requirements of the Subdivision Ordinance as per Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted subject to the attached staff recommendations. r1 LJ Cinv Cenie- I11 Hassan Street SE Hutchinson, MNS5350 -252^ (612) 587 -515! Fax(612)234 -4240 Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission Parks & Recreation. 900 Harrington Street Sty Hutchinson. MN 55350 -309- (612) 587 -2975 Fax(612)234 -4240 Printed on rerwled parr, Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 7 / - / (612) 587 -2242 7 /V � Fax (612)587 -642" PUBLICATION NO. 4695 PUBLISHED IN THE HUTCHINSON LEADER: Thursday, July 7, 1994 NOTICE OF PUBLIC HEARING To Whom it May Concern: Notice is hereby given that a public hearing will be held on Tuesday, July 19, 1994, at 5:30 p.m. in Council Chambers at City Hall for the purpose of considering a preliminary and final plat to be known as "CENTURY COURT" located between Century Ave. and Cleveland Ave. with the following legal description: Legal Description: The South Half of the Northwest Quarter of the Northeast Quarter of Section 12, Township 116 North, Range 30 West of the 5th Principal Meridian. Except the North 30.00 feet and the East 343.11 feet thereof. ALSO: The East 343.11 feet of the South Half of the Northwest Quarter of the Northeast Quarter of Section 12, Township 116 North, Range 30 West of the 5th Principal Meridan. Except the North 30.00 feet thereof. This hearing will be held by the Planning commission of the City of Hutchinson. At such hearing, all interested persons may be heard. If you would desire to appeal the Planning Commission`s recommendation, you can take your request to the City Council, which has the power to overrule the decision of the Planning Commission. July 1, 1994 Dated sour City AdQr)inistMtor R -2 C -2 N pnC�ACO AKM1�E �j cm W SCALE L 1 f I l� FAIR GROUNDS HUTCHINSON MALL C -4 //— /v i • • h s` J i' APF,A TO BE PLATTED "CENTURY COURT" FAIR GROUNDS HUTCHINSON MALL C -4 //— /v i • • h s` J 0 RESOLUTION NO. 10286 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT KNOWN AS CENTURY COURT WHEREAS, Brian Solsrud, Augusta Building Corporation, has submitted an application for approval of a preliminary and final plat to be known as CENTURY COURT of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod county, to -wit; Legal Description: The South Half of the Northwest Quarter of the Northeast Quarter of Section 1, Township 116 North, Range 30 West of the 5th Principal Meridian. Except the north 30.00 feet the the East 343.11 feet thereof. • ALSO: The east 343.11 feet of the South half of the Northwest Quarter of the Northeast Quarter of Section 12, Township 116 North, Range 30 West of the 5th Principal Meridan. • Except the North 30.00 feet thereof. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary and final plat of CENTURY COURT is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to the attached staff recommendations. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 26th day of July, 1994. ATTEST: Gary D. Plotz, City Administrator Marlin Torgerson Mayor �_/VJ • C; MEMORANDUM DATE: July 1, 1994 TO: Hutchinson Planning Commission FROM: Planning Staff - J Marka, M Hensen, L Hubn. C Stotts, and D Lennes SUBJECT: CONSIDERATION OF PRELLWNARY PLAT OF CENTURY COURT SUBMITTED BY BRIAN SOLSRUD, AUGUSTA BUILDLNG CORP. The Planning Staff conceptually recommends approval of the plat, noting some infrastructure problems such as looping of water main- sanitary sewer depth. etc Staff will comment before the Plannine Commission meeting. cc Brian Solsrud, Augusta Building Corp. • Cin Center 111 Hassan Street SE Hutchinson, A9N 55350.2522 (612) 587 -5151 Fax (612) 234 -4240 Pants & Recreation 900 Harrittrtan Street SR' Hutchinson, MN 55350 -3097 (612) 587 -2975 Far(612)234 -4240 Printed nn rrorted paper - Police Sen ices 10 Franklin Street S11' Hutchinson, MN 55350 - 2-76.7 . / (612) 587 -2242 L� —A It Fax (612) 587 -6427 C MEMOKANUUM July 5, 1994 TO: Bonnie Baumetz, Planning Secretary FROM: John P. Rodeberg, Director of Engineering/Public Works RE: CENTURY COURT (Augusta Homes) Preliminary Plat Review Please note the following comments for the above referenced preliminary plat: 1. Sanitary sewer should be accessed from the north or east side of the plat. The eAsting stub at Century Avenue will not be easy to relocate or resize. Cutting into Century Avenue is strongly discouraged. 2. Driveway access at north -east corner of lot goes to private lot, not right -of -way. Relocate entrance to either Cheyenne Street or other point further to west. • Relocate buildings as necessary. 3. Verify storm sewer and pond design. Obtain easement, drainage agreement with Developers Diversified (Owner of Hutchinson Mall). 4. Preliminary plat is not required for Block 2, as previously noted. However, the final plat should include a 10' utility and drainage easementthe lot. Subdivider shall also note that future utility access and costs for Block 2 may increase due to the lack of utilities in Sunset Street. 5. Sunset Street catch basins and radii at Century Avenue and Cleveland Avenue are already in at 3T street width. Transition to proposed width will be allowed. Current 26 proposed design will require "No Parking" on both sides of the street. 6. Fire Marshall shall verify turning radius for internal driveways. cc: Jim Marka Larry Huhn City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 (612) 587 -5151 Fax (612) 234 -4240 Parks & Recreation 900 Harrington Street SW' Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 2344240 Printed on rernded paper - Police Services 10 Franklin Street SW' Hutchinson, MN 55350 -2464 / / (612) 587 -2242 Fax (612) 587 -6427 0 PRELIMINARY PLAT AND SITE PLAN' REVIEW bN Jim Marka, Building Official Jul} 6, 1994 FOR CE\TURY COURT I. Parkland dedication to be $135 00 per unit or $135.00 x 56 = $7,560.00 for phase 1. 2. Provide on -site tot -lot. Verify approval with the Park Board. 3. Provide title opinion to City Attorney, G. Barry Anderson, 587 -7575. 4. Submit plumbing drawing to ;\2� Dept of Health - Plumbing Code Division. S. If structure has more than 3000 sq ft of floor area above the first story, type V -1 hour construction is required. 6 What size v wer:'se%ker services go into each building' 7 See Cite Engineer's comments 8 Screen dumpsters. 9 Provide "Van Accessible Parking 10 Parking required 1 5 per dwelling unit = 84 stalls. 11. When will street be developed? 12. Highly recommend soil borines prior to footing design. 13. Area appears to be within Hutchinson Utilities electric service area. Confirm Hutchinson Utilities. 14. Sunset improvement project is planned for 1995. The subdivision agreement will address fees, costs, etc., on this matter. cc: Brian Solsrud, Augusta Building Corp. i //-W, 11 u n LJ C MEMORANDUM DATE: July 21, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BRIAN SOLSRUD, AUGUSTA BUILDING CORP., FOR CONSTRUCTION OF 7 - 8 PLEX UNITS TO BE LOCATED IN CENTURY COURT PLAT Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On June 30, 1994, Brian Solsrud, Augusta Building Corp., submitted an application for a conditional use permit to construct seven 8 -plex units in the R -3 District located in Century Court plat. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 19, 1994, at which time there were neighboring property owners concerned with the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 7, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above. Cin Cenie- II1 Hassan Street S£ Hutchinson, MN 55350 -2522 (612) 587 -515: Fax(612)234 -4240 Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission Parks & Recreatior Police Services 900 Harrington Street SU 10 Franklin Street SN Hutchinson. MN 55350 -309- Hutchinson, MN 55350 -2464 (612) 587 -2975 (612) 587 -2242 Fax (612) 234 -4240 l Fax (612) 587 -6427 - P, :,,d •m recerled Pane, RESOLUTION NO. 10287 • RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY BRIAN SOLSRUD, AUGUSTA BUILDING CORPORATION, FOR CONSTRUCTION OF SEVEN 8 -PLEX UNITS IN CENTURY COURT PLAT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Brian Solsrud, Augusta Building Corporation, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to construct seven 8 -plex units located in Century Court plat with the following legal description: Legal Description: The South Half of the Northwest Quarter of the Northeast Quarter of Section 1, Township 116 North, Range 30 West of the 5th Principal Meridian. Except the north 30.00 feet the the East 343.11 feet thereof. 411 *0]P The east 343.11 feet of the South half of the Northwest Quarter of • the Northeast Quarter of Section 12, Township 116 North, Range 30 West of the 5th Principal Meridan. Except the North 30.00 feet thereof. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above. Adopted by the City Council this 26th day of July, 1994. ATTEST: Gary D. Plotz Marlin D. Torgerson LL City Administrator Mayor ((( • City c DATE: July 21, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: AMENDMENT TO ZONING ORDINANCE #464 SECTIONS 8.04, 8.05, 8.06 AND 10.03 AS SUBMITTED BY CITY STAFF Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend the Zoning Ordinance. HISTORY In June of 1994, the Hutchinson Planning Staff requested a change to the zoning ordinance as follows: •"All new home construction in Residential districts shall have an attached or detached garage with a minimum of 400 square feet." FINDINGS OF FACT 1. All procedural requirements Ordinance have been complied 2. Notice was published in the July 7, 1994. 3. The proposal was deemed to interest of the City. for amendments to the Zoning with. Hutchinson Leader on Thursday, be appropriate and in the best The hearing was held at the regular meeting of the Planning Commission on Tuesday, July 19, 1994, at which time there were residents present who objected to the request. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to amend Zoning Ordinance #464 be denied as set forth above. Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission Cin Cente- Parks & Recreatio,! Police Services 111 Hassan Street SF 900 Harrington Street S1 10 Franklin Street Sti Hutchinson, MN 55350 -252. (612)587 -5)5i Hutchinson. MN 55350 -309- (612) 587 -2975 Hutchinson. MN 55350 -246= _ (612) 587 -2242 Fax(612)234 -424( Fax(612)234 -4240 Fax(612)587 -6427 - Pnmrd un rencled Pane- United States Department of �! Agriculture Farmers 2570 9th St East Home PO Box 160 Administration Glencoe, MN 55336 612 -864 -5974 (FAX) 612- 864 -6297 • May 2, 1994 City of Hutchinson Attn: James Marka, Building Official 111 Hassan Street SE Hutchinson, MN 55350 -2522 RE: Proposed Ordinance Change for Two -Stall Garage Dear Mr. Marka: Thank you for giving us the opportunity to provide input on the proposed ordinance change. The present Farmers Home Administration regulations limit the garage size to a maximum of 320 square feet. If a city ordinance or a protective covenant requires a two -car garage, FmHA can allow a maximums '400 square feet-) See size guidelines which are attached. A copy o��Iie exception authority letter is also z� attached. �q We would be in favor of the ordinance change as long as the minimum garage size cloe-s-7-ot exceed 400 square feet. The requirement of a larger garage for all new construction would be beneficial for all parties. It would not limit or prohibit involvement in our programs. If you need any further information or have any questions, feel free to contact our office. 7'Dr S' rely, 7 k {/,�� U °e� rP,Z' > 0 / ( ft 0 JE Y A . HURRLE Assistant County Supervisor �� Q �c• X `b�" JAH : sh C/0 b \v� .�_ oQJ 7 b' < cax ,� h � � �• �v � (\Y v a x FC- U� /,�, Farmers Home Administration is an Equal Opportunity Lender. I" R Complaints of discrimination should be sent to: r n Secretary of Agriculture, Washington, D.C. 20250 • C MEMORANDUM DATE: July 1, 1994 TO: Hutchinson Planning Commission FROM: Planning Staff - J. Marka, Ni Hensen, L. Huhn, C. Stotts, and D. Lennes SUBJECT: CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTIONS 8.04, 8.05, 8.06 AND 10.03 REGARDING GARAGE MINIMUM SQUARE FOOTAGE The Planning Staff recommends approval of the amendment which would require all new home . construction in residential districts to have an attached or detached garage with a minimum of 400 sq. ft. cc: 4 Square Builders Tischer Homes • Cin Center I l Hassan Sireet SE Hiachinson, AIN 55350 -252' (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harpin, ion Stwe,, SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - P,,w,j on rrrcr'led P"Pr, - Police Sen ices 10 Franklin .S7ree! Sli' Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 C MEMORANDUM DATE: July 21, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE FOR SETBACK REDUCTIONS IN ACOMA TWP. (2 MILE RADIUS) REQUESTED BY JOE DOOLEY Based on the attached County recommendation the Planning Commission recmomends denial of the variance request. City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreau3n 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 6Q ' Ll 0 Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6417 Office of • McLeod County Planning & Zoning and Environmental Services Courthouse - 830 11 th Street East, Suite 110 Glencoe, Minnesota 55336 Phone(612)864.5551 FAX(612)864 -3410 July 13, 1994 Mr. Joe Dooley 750 Harmony Lane Hutchinson, MN 55350 Mr. Dale Harbarth 14 4th Avenue N.W. Hutchinson, MN 55350 RE: Variance Permit Application No. 94 -07 v\� /L 1 4 1994 45v J �1 FOR YOUR INFORMATION ,,V riance- Permit_Application No. 94 -10 Dear Messrs. Dooley and Harbarth: ounty Board of Adjustment has authorized me to inform you that your variance requests to: (1) reduce the required 40' . front yard setback from the right -of -way of Sioux Hills Road to 30' and reduction of the required 20' separation between the house and the on -site septic system to 10' and (2) reduce the minimum lot size of 1 acre (43,560 square feet) to 15,600± square feet, and the reduction of the 150 foot minimum lot width to 80 feet (100 feet at the building setback line) have been denied. Based upon the findings presented at the hearing, the Board determined that a hardship had not been shown to warrant the approval of the applications identified above. If you have any questions regarding this matter, please contact this office. Sincerely, Brenda K. wing Assistant cLeod County Zoning .administrator las cc: Hutchinson City Administrator Acoma Township Clerk • Cliff Bentley, DNR Mr. Dan Prochnow, Attorney -at- Law McLeod County is an Equal Opportunity /Atrirmative Action Employer `r —`Q�' L/ rm MEMORANDUM DATE: July 21, 1994 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF FINAL PLAT OF SOUTH LAKEWOOD ESTATES SUBMITTED BY BRUCE NAUSTDAL 0 The Planning Commission recommends approval of the final plat subject to staff recommendation noting a 20' easement between lots 11 and 12. The plat was originally named Lakewood Estates but for County recording changed • to South Lakewood Estates. City Center I I I Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax (612) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 LJ Police Services 10 Franklin Street SW / Hutchinson, MN 55350 -2464 G{ — (612) 587 -2242 Fax(612)587 -6427 L� (V p- �/y t. I 1 T - 1 i ry� J „ y 280 00 _ 6.9'4 06 R�210 00 /0n\ee9 H / 9611 40. 31]TW 5]2.02 �'O•J1r] u/ te00J / H o R N m I1 rtr UOn ro w -� ROBERTS ROAD k I °h 6 ] ]900 _ 90,00 9000 _ _90.00 _ _ __ _ 19 )_pp_ _ _ � • ^ Z � 2 N 9•e�rK c �. 2 'S f a IM1 9 � 9 I pBLOcKe 1 to 5 1. =UU }' i 9090 I 9 / n Js I 90 S a Q J5 to 9 /OL " ly p0 Odd ]y /6'OS I N bN yl]Po �b • u �.rn i.i n�,.i,ry � m, ] ] cb RESOLUTION NO. 10288 RESOLUTION GIVING APPROVAL OF FINAL PLAT KNOWN AS SOUTH LAKEWOOD ESTATES (PRELIMINARY PLAT NAMED LAKEWOOD ESTATES) WHEREAS, Bruce Naustdal, has submitted an application forapproval of a final plat to be known as SOUTH LAKEWOOD ESTATES of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod county, to -wit; Legal Description: That part of the South Half of Section 2, Township 116 North, Range 30 West of the 5th Principal Meridian, described as follows: Commencing at the southeast comer of said Section 2; thence North 89 degrees 28 minutes 26 seconds West, assumed bearing, along the south line of the Southeast Quarter of said Section 2 a distance of 1972.18 feet; thence North 0 degrees 04 minutes 26 seconds West 1328.81 feet; thence North 89 degrees 28 minutes 26 seconds West 899.21 feet; thence North 74 degrees 15 minutes 01 second West 392.15 feet; thence North 15 degrees 49 minutes 24 seconds East 213.08 feet; thence northeasterly 121.09 feet along a tangential curve concave to the southeast, having a radius of 527.93 feet and a central angle of 13 degrees 08 minutes 28 seconds; thence North 28 degrees 57 minutes 52 seconds East 34.19 feet the point of beginning of the land to be described; thence South 28 degrees 57 minutes 52 seconds West 32.81 feet; thence southwesterly 87.90 feet along a tangential curve concave to the southeast, having a radius of 270.00 feet and a central angle of 18 degrees 39 minutes 12 seconds; thence South 10 degrees 18 minutes 40 seconds West tangent to the last said curve, 280.00 feet; thence southerly 46.11 feet along a tangential curve concave to the east, having a radius of 270.00 feet and a central angle of 9 degrees 47 minutes 06 seconds; thence South 0 degrees 31 minutes 34 seconds west, tangent to the last said curve, 532.02 feet; thence North 89 degrees 28 minutes 26 seconds West 129.47 feet; thence northwesterly 194.08 feet along a tangential curve concave to the northwest, having a radius of 335.00 feet and a central angle of 33 degrees 11 minutes 37 seconds; thence North 56 degrees 16 minutes 49 seconds West, tangent to the last said curve, 196.59 feet to the easterly line of FIRST ADDITION TO MARYVIEW, according to the recorded plat thereof; thence northerly, along said easterly line, to the intersection with a line bearing South 89 degrees 42 minutes 36 seconds West from the point of beginning; thence North 89 degrees 42 minutes 36 seconds East 325.79 feet to the point of beginning. 0 0 0 4 —k, •SOUTH LAKEWOOD ESTATES FINAL PLAT PAGE 2 is BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said final plat of SOUTH LAKEWOOD ESTATES is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to of a 20' easement between Lots 11 and 12 at noted by staff. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 26th day of July, 1994. rr�rr� -�w Gary D. Plotz, City Administrator Marlin Torgerson Mayor 0 • C M E M O R A N D U M DATE: July 21, 1994 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: RECOMMEND PUBLIC HEARING FOR AMENDMENT TO SUBDIVISION ORDINANCE #466 The Planning Commission recommends a public hearing be held by the City Council to amend the City Subdivision Ordinance #466. 0 Cin- Center III Hassan Street SE Hutchinson, MN 55350 -252= (612)587 -515; Fax(612)234 -4240 Parks & Recreatior- 900 Harrington Street Sti' Hutchinson, MN 55350 -3097 (612)587.2975 Fax(612)234 -4240 - Primad nn recrrled ranee - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 t (612) 587 -2242 Fax(612)587 -6427 C, M E M O R A N D U M DATE: May 9, 1994 TO: John Rodeberg, Director of Engineering Gary Plotz, City Administrator Dolf Moon, Park \Rec Director G. Barry Anderson��, City Attorney FROM: James G. Marka l L PI RE: Proposed Revised Platting Procedures As directed by the "Light Traffic Task Force ", we are proposing the attached revisions to Hutchinson -'s platting procedures. Please note your comments for the June Planning Commission Agenda. JGM /mms CC: Bonnie Baumetz - for June Agenda Ken Merrill - verify Municipal Code is on disc - Mary Ann Kasich - Chairperson Light Traffic Task Force 26 Grove Street So. City Center Ill Hassan Street SE Hutchinson, MN55330 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Hatringum Srr�t SR' Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 P,wrd nn r,, ,',d -. er PoliceSenices 10 Franklin Street St: r Hutchinson, MN 55350 -2464 G'(f/ C (6)2) 587 -2242 5 ' Fax(612)587 -6427 MINUTES HUTCHINSON PLANNING July A NN COMMISSION FpR YOUR /NCO 1. CALL TO ORDER 5:30 P.M. l%r10N The meeting was called to order by Vice Chairman Dean Wood at 5:30 p.m. with the following members present: April Brandt, Glenn Matejka, Roger Gilmer, Craig Lenz, Bill Craig and Vice Chairman Wood. Absent: Chairman Clint Gruett. Also present: City Administrator Gary Plotz, City Attorney G. Barry Anderson and GIS Coordinator Larry Huhn. 2. CONSIDERATION OF MINUTES OF REGULAR MEETING DATED JUNE 21, 1994 Ms. Brandt made a motion to approve the minutes dated June 21, 1994, seconded by Mr. Gilmer the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF VARIANCE REQUESTED BY NEIL WHALEN TO REDUCE SIDEYARD SETBACK ON PROPERTY LOCATED AT 546 HASSAN ST Vice Chairman Wood opened the hearing at 5:31 p.m. with the reading of publication 44690 as published in the Hutchinson Leader on Thursday, July 7, 1994. The request is for the purpose of considering a variance to reduce sideyard • setback from 6' to 3' for construction of garage located at 546 Hassan St. City Administrator Gary Plotz commented on the hardship as the gas line runs through the property. He stated the Hutchinson Utilities recommends not moving the gas line and city staff recommends approval of the request Mr. Matejka moved to close the hearing, seconded by Mr. Lenz the hearing closed at 5:34 p.m. Mr. Matejka made a motion to recommend approval of the variance. Seconded by Mr. Lenz the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TIM EAKINS, SKYDIVE HUTCHINSON, FOR CONSTRUCTION OF BUILDING IN LC DISTRICT Vice Chairman Wood opened the hearing at 5:35 p.m. with the reading of publication # 4691 as published in the Hutchinson Leader on Thursday, July 7, 1994. The request is for the purpose of considering a conditional use permit to construct an 86' x 64' building for a sky diving business located at 760 Airport Rd. City Administrator Plotz explained the request for a conditional use permit being necessary in an IIC district and also the building is a pole building. • Mr. Tim Eakins, Skydive Hutchinson, presented drawings of the building and commented on the proposal stating there would be temporary living quarters in the building. The building would also house a hangar, office, storage, video room and training room. HUTCHINSON PLANNING COMMISSION MINUTES 7/19/94 City Administrator Gary Plotz commented on the residential use of the property as temporary. He explained this use is not permitted in an UC district. Mr. Eakins commented on his review of the plan review from Building Official Jim Marka and stated he has a problem financing bardsurface parking at this time. City Attorney Barry Anderson explained the motion should have language setting a limitation on the length of time there can be a residence in the building an also stating the timeline for the hardsurface parking He suggested a 3 year limitation. Mr. Craig moved to close the hearing, seconded by Mr Lenz the hearing closed at 5:56 p.m. Mr Craig made a motion to recommend approval of the request subject to review of the conditional use permit by the Planning Commission in 3 years concerning the hardsurfaced parking and living quarters and also subject to the plan review and recommendations by city staff dated July I, 1994. C) CONSIDERATION OF VARIANCE REQUESTED BY BRUCE NAL'STDAL FOR REDUCTION OF LOT SIZE ON FOUR LOTS EN LAKEWOOD ESTATES PLAT Vice Chairman Dean Wood opened the hearing at 5:47 p.m. with the reading of publication. =4692 as published in the Hutchinson Leader on Thursday. Julv 7, 1994 The request is for the purpose of considering a variance to reduce lot depth on four lots in Lakewood Estates plat on Lakewood Dr. Citv Administrator Gary Plotz commented on the depth of lots as the former . ordinance permitted and the request for appropriate depth lots in this plat. Mr Lenz moved to close the hearing, seconded by Nt Brandt the hearing closed at 5:50 p in Mr Lenz made a motion to recommend approval of the variance. Seconded by Mr. Gilmer the motion carried unanimously. d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MIKE JASTER TO MOVE 20' X 24' GARAGE TO PROPERTY LOCATED AT 230 LYNN RD. Vice Chairman Wood opened the hearing at 5:51 p.m. with the reading of publication # 4693 as published in the Hutchinson Leader on Thursday, July 7, 1994. The request is for the purpose of considering a conditional use permit to move a 20' x 24' garage to property located at 230 Lynn Rd. City Administrator Plotz explained the garage is on Glen St. and being moved to Lynn Rd. Mr. Mike Jaster stated the route would be 4 1/2 blocks. He explained Building Official Jim Marka is requesting written response from the Utilities, Cable T.V., Telephone, etc. Mr. Jaster explained the location of the garage on the lot and • asked if it could deviate from the setback 2" to average out with the house. 2 HUTCHINSON PLANNING CONMSSION MINUTES 7/19/94 Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 5:58 p.m. Mr. Lenz made a motion to recommend approval of the request not • to include the 2" deviation. Seconded by Mr. Matejka the motion carried unanimously. e) CONSIDERATION OF PETITION BY DAVID BROLL TO VACATE EASEMENTS LOCATED IN NEWLY PLATTED BROLL'S FIRST ADDITION Vice Chairman Wood opened the hearing at 5:59 p.m. with the reading of publication #4694 as published in the Hutchinson Leader on Thursday, July 7, 1994, and Tuesday, July 12, 1994 The request os for the purpose of considering a petition to vacate easements in the newly platted Broil's First Addition. Mr. Plotz commented on the replat of the property which would require all easements to be vacated as platted in the original plats. Mr. Craig moved to close the bearing, seconded by Mr. Gilmer the hearing closed at 6:01 p in Mr. Craig made a motion to recommend approval of the request subject to staff recommendation noting relocation of any infrastructure at developer's expense. Seconded by Ms Brandt the motion carried unanimously. f) CONSIDERATION OF PRELLAIINARY AND FINAL PLAT OF "CENTURY COURT" NORTH OF FAIR GROUNDS SUBMITTED BY BRIAN SOLSRUD, • AUGUSTA BUILDING CORP. Vice Chairman. Wood opened the hearing at 6 02 p in with the reading of publication # 4695 as published in the Hutchinson Leader on Thursday, July 7, 1994 The request is for the purpose of considering a preliminary and final plat of Century Court as submitted by Brian Solsrud, Augusta Building Corporation. City Administrator Gary Plotz commented on staff recommendations. Mr. Brian Solsrud, Augusta Building Corporation, explained his request and stated RCM is addressing the city engineer's requirements. Mr Huhn stated the changes appear to address the staff concerns. Mr. Frank Loncorich, representing his mother, Edna Loncorich, 835 Chicago Ave., commented on concerns they have with the request of multi - family units in that area. They would object to rental units on the property which is near single family development. Mr. Craig stated that R -3 zoning is appropriate for multi - family use such as these luxury townhouse units. Mr. Solsrud presented drawings of the units which he explained are two story units and not subsidized housing. Mr. Jerry Gassman, 825 Chicago Ave., stated he is concerned with low income 3 HUTCHINSON PLANNING COMMISSION MINUTES 7/19/94 housing in the area. Mr. Solsrud stated again these will be luxury units. There was discussion on the upkeep of the property and the people who would be living there. City Administrator Plotz commented on the history of the zoning on the property which has been R -3 from the beginning. Mr Craig moved to close the hearing, seconded by Mr. Gilmer the bearing closed at 6 19 p.m. Mr Craig made a motion to recommend approval of the request subject to staff recommendations of July 1, 5 and 6. Seconded by Mr Gilmer the motion carried unanimously. g) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BRLaN SOLSRUD FOR CONSTRUCTION OF 7 EIGHT- PLEXES LOCATED 17N CENTURY COURT PLAT Vice Chairman Wood opened the hearing at 6:20 p.m. with the reading of publication 94696 as published in the Hutchinson Leader on Thursday, July 7, 1994. The request is for the purpose of considering a conditional use permit to construct seven 8 -plea units in the R -3 District platted as Century Court. City Administrator Gary Plotz explained that in R -3 districts a conditional use permit is required for 4, 6 or 8 plex units. City Attornev Bam Anderson explained the approval of the conditional use permit is not tied to the approval of tax increment fmancing- Mr Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6 21 p.m. Mr Craig made a motion to recommend approval of the request subject to staff recommendations. Seconded by Mr Lenz the motion carried unanimously. h) CONSIDERATION OF AMENDMENT TO ZONLNG ORDINANCE SECTIONS 8.04, 8.05, 8.06 AND 10 03 REGARDING GARAGE SQUARE FOOTAGE Vice Chairman Wood opened the hearing at 6:22 p.m. with the reading of publication #4698 as published in the Hutchinson Leader on Thursday, July 7, 1994. The request is for the purpose of considering an amendment to the zoning ordinance regarding garages in residential districts. City Administrator Plotz explained the Mayor asked staff to check into the regulations of garages in residential districts at the time of new construction. He explained the proposal by staff. Discussion followed on requiring garages at the time of new construction. Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:27 p.m. Mr. Craig made a motion to reject the request. Seconded by Mr. 4 HUTCHINSON PLANNING COMMISSION MINUTES 7/19/94 Lenz the motion carried unanimously. Mr. Craig made a motion directing staff to rewrite the change stated the site plan for new home construction shall include proper space to accommodate a minimum of a 400 sq. ft. garage on the property, seconded by Mr. Lenz the motion carried unanimously. 4. OLD BUSINESS a) DISCUSSION OF AMENDMENT TO ZONING ORDINANCE REGARDING AMATEUR ANTENNA HEIGHT REQUIREMENTS City Attorney Anderson updated the Planning Commission on the proposed language regulating antenna height He stated in his research be found there is a debate in the federal courts regarding local regulations of antenna height. Mr Craig made a motion to continue the request to August, seconded by Mr. Gilmer the motion carried unanimously. b) RECONSIDERATION OF VARIANCE REQUESTED BY JOE DOOLEY IN ACOMA TWP. (2 hIH.E RADIUS) City Administrator Gary Plotz commented on the staff recommendation and the county recommendation of denial of the request After discussion and review of the county action, Mr. Craig moved to reject the request to remove the item from the agenda, seconded by Mr. Lenz the motion carried unanimously. c) UPDATE OF COMPREHENSIVE PLAN SCHEDULE Mr Plotz reported Jim Marka will report on the update in August. Mr. Craig suggested staff contact the chairmen of the committees reminding them the city is waiting for input from their committees. 5. NEW BUSI'N'ESS a) CONSIDERATION OF FINAL PLAT OF "LAKEWOOD ESTATES" SUBMITTED BY BRUCE NAUSTDAL City Administrator Gary Plotz commented on the plat. Mr. Huhn explained the requirement for a 20' easement. Mr. Lenz made a motion to approve the final plat with staff recommendations, seconded by Mr. Craig the motion carried unanimously. b) REVIEW AND RECONLMEND FOR CITY COUNCIL TO HOLD PUBLIC HEARING ON REVISED SUBDIVISION ORDINANCE City Administrator Plotz explained the primary change to the ordinance would 5 HUTCHINSON PLANNING COMhIISSION MINUTES 71119/94 include the bike /pedestrian paths in new developments. Discussion followed on the plans for paths in new developments. Mr. Craig made a motion to recommend a public hearing be held by City Council to amend the City Subdivision Ordinance #466. (Chapter 12 of the Municipal Code). Seconded by Mr. Lenz the motion carried unanimously. C) REVIEW PLANNING BUDGET To be discussed at .August meeting. d) DISCUSSION OF REQUEST BY CRAIG JOHNSON FOR DRIVEWAY ON 912 LEWIS AVE Mr. Plotz explained the background of the request for a driveway and ordinance regulations regarding hardsurfacing. City Attorney Anderson stated the permit can be issue for the driveway without the hardsurface based on the current ordinance. e) PRESENTATION BY WEST CENTRAL INDUSTRIES FOR THE "COKE" BUILDING Mr. Dick Lennes, H.0 D C., explained the interaction between West Central Industries and H C.D C He introduced Mr Gary Neilson and Mr. John Winge from West Central Industries and Mr Arlin Kirchoff, 3M Mr Winge explained the program to serve mentally handicapped persons in the Hutchinson area He stated the program has support from industry in Hutchinson and the West Central Industries board Discussion followed on the site and the possibility of rezoning Mr. Winge explained the building will need to be handicap accessible. He defined light non - process manufacturing and discussed the shipping methods. City Attorney Barry Anderson commented on the history of the zoning ordinance regarding non - conforming use of land which can be sold with restrictions. He suggested an UC zone would be appropriate for the property since the ordinance required a conditional use permit on all UC District property. City Administrator Gary Plotz explained West Central would have the right to occupy the building with no rezoning if they ]eased the property. He stated the use proposed is less intense than other uses that could be permitted. f) COMMUNICATION FROM STAFF None R HUTCHINSON PLANNING COkLMISS10N MINUTES 7/19/94 6. ADJOURNMENT 0 The meeting adjourned at 725 p.m. 0 0 • PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, NNE 23, 1994 PUBLICATION NO. 4685 NOTICE OF PUBLIC HEARING ON A HOUSWG PLAN FOR THE QTY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota (the City), will meet at 7:30 p.m. on Tuesday, July 26, 1994, in the Council Chaxnhers in the Hutchinson City Center, 111 Hassan Street, Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposed housing plan for the City (the Plan) under the provisions of Minnesota Statutes, Cliaptex 462C (the Act). • A copy of the proposed Plan is on file and available for inspection in the office of the City Administratar at the Hutchinson City Center. Ali persons interested may appear and be heard at the time and place set forth above or may file written comments with the City Administrator prior to the date of the hearing as set forth above. Dated: June 14,1994. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator • .4"-AI RESOLUTION NO. 10290 RESOLUTION APPROVING A HOUSING PLAN FOR THE CITY OF HUTCHINSON AND A PROGRAM UNDER THE HOUSING PLAN FOR A MULTIFAMILY HOUSING DEVELOPMENT BE IT RESOLVED by the City Council of the City of Hutchinson (the "City "), as follows: 1. Recitals. It has been proposed that the City adopt a Housing Plan (the "Housing Plan ") pursuant to Minnesota Statutes, Chapter 462C (the "Act "), and that to provide for the financing of a multifamily housing development to be constructed by Prince of Peace Senior Apartments, Inc., the City adopt a program (the "Program ") under the Act. The City has prepared the Housing Plan and Program and a public hearing on the Housing Plan and Program was held by this Council on July 26, 1994, at which time all persons who appeared were given an opportunity to express their views with respect to the Housing Plan and Program. Copies of the Housing Plan and of the Program have been presented to this Council. 2. Approval and Adoption of Housing Plan. The Housing Plan is hereby approved and adopted by the City pursuant to Section 462C.01 of the Act. 3. Approval and Adoption of Program. The Program is hereby • approved and adopted by the City pursuant to Section 462C.04 of the Act. This Council hereby declares its present intent to have the City issue its revenue bonds under the Act as provided in the Program. Notwithstanding the foregoing, however, the approval and adoption of the Program shall not be deemed to establish a legal obligation on the part of the City or this Council to issue or to cause the issuance of such revenue bonds. All details of such revenue bond issue and the provisions for payment thereof shall be subject to such further conditions as the City may specify. The revenue bonds, if issued, shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City, except the revenues specifically pledged to the payment thereof, and each bond, when, as and if issued, shall recite in substance that the bond, including interest thereon, is payable solely from the revenues and property specifically pledged to the payment thereof, and shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. Dated: July 26, 1994. Mayor • Attest: City Administrator / PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, JULY 7, 1994 PUBLICATION NO. 4688 NOTICE OF PUBLIC HEARING ON A HOUSING PLAN AND A HOUSLVG PROGRAM FOR THE CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota (the City), will meet at 8:00 p.m. on Tuesday, July 26, 1994, in the Council Chambers in the Hutchinson City Center, 111 Hassan Street, Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposed housing plan for the City (the Plan) under the provisions of Minnesota Statutes, Chapter 462C (the Act), and on a proposed program for the multifamily development (the Program) to be included in the PIan to be financed by the issuance of revenue bonds of the City pursuant to the Act. The Program describes a development which will consist generally of approximately 42 rental units and related facilities; the development will be designed for rental primarily to the elderly and will be located on Glen Street between Third Avenue and Fourth Avenue in the City. The proposed owner of the development is Prince of Peace Senior Apartments, Inc., a Minnesota nonprofit corporation. The maximum aggregate principal amount of the proposed bonds is $2,400,000. The bonds will be limited obligations of the City, and the bonds and • interest thereon will be payable solely frorn revenues of the development that will be pledged to the payment of such bonds. No holder of any bonds will ever have the right to compel any exercise of the taxing power of the City to pay the bonds or the interest thereon, nor to enforce payment against any property of the City except money payable to the City and pledged to the payment of the bonds. The Program describes the need for the development and the method of financing proposed and states that the development is to be constructed pursuant to Section 462C.05, subdivision 4, of the Act. A copy of the proposed Plan and the proposed Program are on file and available for inspection in the office of the City Administrator at the Hutchinson City Center. All persons interested may appear and be heard at the time and place set forth above or may file written comments with the City Administrator prior to the date of the hearing as set forth above. Dated: June 31,1994. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator _. r/c -�7 p-L.,I R 2 '.i ,tz ,. j I � I : I _ _ J •�``�J f ............ 1'.t M.i1 '_ �. 1 1 • Li. DWREKOT YDi KIK - DISTJUCI DD. L P.3 i -C 0 ry (I \ - �.. ✓--149fl . 1 ',ae — .cc 0 1 I 0 z-z- J i � I i i I w T I �« I ' J I JIs I 2 U.a I as 1 sa 1 as f as 1 ..a•a 1 dial as 1 1 .22 11 ua 1 / {a, /i.}iq I WASHINGTON ' 42 W O c� F— W W F— I i e $2 Z W J t7 NORTH FARK i L� SECOND a i0 ,2 II 9 E2." B 3 7 6 .iz 4 5 viz FIRST AVE .,2 t0 ,2 II 9 2 8 3 7 4 y • 6 S 10 H W w, AVENUE 10 9 • 8 7 �I a SOUTHWE .e • ].F 9 8 7 � 6 SOUTHWES- Ic �- 1= _ W 9� I, a g a r k e 21 I y 7 4 9 7 �e 6 5 6 SOUTH PARK THIRD AV NUE S. _, � 10 1• I 10 TAX INCREMENT DISTRICT NO. 7 F 6 I 5 I 4 I 3 2 i 1 8 9 10 11 12 13 14 9 I 2 8 3 7 4 • 6 S t TH AVENUE . 10 c ..:. 9 2 a 52 3 e. 9 32 8 6 [ az 1 T 9JUTHWES IC -si- e 51 • ELDERLY HOUSING PROGRAM General. The City of Hutchinson (the "City ") believes, based upon the data contained in the rental housing market study prepared for the Housing and Redevelopment Authority of the City by Maxfield Research Group, Inc., which is incorpated in the Housing Plan of the City adopted July 26, 1994, that a primary housing need of the City is an increase in housing options available to seniors within the City and surrounding area. As noted in the Housing Plan the City has a need for additional rental housing for the elderly. To meet the elderly housing needs the City plans to encourage the development in the City of multifamily housing particularly adapted to the needs of elderly residents. As a secondary benefit, to the extent elderly residents can be relocated into suitable multifamily units, additional single family detached units will become available for sale to families of younger residents. A major method available to the City to facilitate construction of multifamily housing is the issuance of tax - exempt bonds under Minnesota Statutes, Chapter 462C, and Sections 142(d) or 145, as appropriate, of the Internal Revenue Code of 1986, as amended. Target Areas. • No specific areas of the City will be targeted for such developments. 0 Housing Program to Meet Need. A separate section of this Program contains specific information regarding a development to be undertaken by Prince of Peace Senior Apartments, Inc., a Minnesota nonprofit corporation ( "Prince of Peace "), to develop congregate living units for elderly residents. Monitoring Methods. With respect to the specific development hereinafter discussed on behalf of Prince of Peace, no special monitoring by the City is necessary. Proceeds of the bonds proposed to be issued to finance the development will be held and disbursed by a trustee bank during construction, and it is believed the oversight exercised by the trustee bank, and any title insurance company assisting the bank with the disbursement of the proceeds, will be adequate to insure the development as presented is in fact carried out. Administrative Capacity of City to Supervise Program. • No special administrative work by the City is anticipated in connection with the development proposed to be undertaken by Prince of Peace. As noted above, construction disbursements will be handled by the trustee bank for the proposed bonds. After construction, the facility must be operated by Prince of Peace, in accordance with various operating covenants (relating to such things as maintenance, insurance, etc.) to be contained in a Loan Agreement to be entered into by the City and Prince of Peace, which Loan Agreement will be assigned by the City to the trustee bank as security for the bondholders. All costs incurred by the City in connection with the proposed development will be paid by Prince of Peace and therefore no administrative costs will be incurred by the City. No additional staff will be required by the City in carrying out the proposed development. General Description of the Development. Prince of Peace proposes to construct and equip a 42 -unit congregate living facility, designed and intended for occupancy by elderly persons (the 'Project'). Prince of Peace proposes that the City finance the Project by issuing revenue bonds in an amount not to exceed $2,400,000 pursuant to the authority of Minnesota Statutes, Section 462C.07. . As currently planned, the Project will consist of 42 living units, consisting of 12 one - bedroom units of approximately 517 square feet (one of which is designed for handicap occupancy); 16 one - bedroom units of approximately 130 square feet; and 12 two-bedroom units of approximately 833 square feet. Each unit will be a complete living unit with bathroom, living and sleeping areas, and a kitchen. The Project will also include a commons area for use by all residents. The following special services will be provided to residents of the Project as part of the basic rental package: weekly housekeeping, 24 -hour emergency response system and planned activities services. Optional services provided to residents of the Project will include one meal daily, on -site beauty /barber shop, additional housekeeping and outings and special events. Geographic Area. The Project will be located on Glen Street between Third Avenue and Fourth Avenue in the City. It is expected that the Project will draw residents from the City, and also from the surrounding area. -2- is 0 Revenue Bond Details. Schedules prepared by John G. Kinnard & Co., the proposed bond underwriter, are attached as Exhibit A. The analysis assumes an issue of revenue bonds in the principal amount of $2,345,000, and is based on current interest rate assumptions. It is likely interest rates will change somewhat from those used in preparing Exhibit A. Total Project costs may also change, but the total amount of bonds issued is not expected to exceed $2,400,000. A bond reserve fund equal to approximately 10% of the principal amount of the bonds would be created. Total bond issuance costs, including underwriters' discount, legal fees, title insurance, mortgage tax, bond printing, are estimated to be approximately $120,000. Meeting, Needs of Low and Moderate Income Persons. Prince of Peace anticipates that the housing units will rent for approximately $545 to $995 per month. The rents include the basic unit, use of common areas, 24 hour emergency response, planned activities and weekly light housekeeping. Additional services, such as one -meal per day and additional housekeeping, will be available at additional cost. Prince of Peace has concluded that the units will be affordable by a significant number of elderly residents of the City and surrounding area on the basis of their current income, and that number will be increased if funds received from the sale of current residences are made available. It should be noted •that pursuant to Section 462C.05, subdivision 4, no statutory income limits are applicable to the Project because the Project is designed for rental primarily to elderly persons. • Bond Allocation. Because Prince of Peace is a nonprofit corporation exempt from tax under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, it is anticipated that the tax exempt bonds will be issued as "qualified 501(c)(3) bonds" pursuant to Section 145 of the Code. As such, no allocation of bonding authority is required under Section 146 of the Code. -3- 0 PR!NCF OF PEACE RETIREMENT LIVING PROJECT CITY OF HUTCHINSON. MINNESOTA GROSS REVENUE BONDS ll) ESTIMATED CASH FLOW ANALYSIS iOn G nnard & Co. INVESTMENT SECURITIES LJ T. Page 1 Opts & Mince $225,000 Rent Expenses Reserve Fund Revenues Annual Debt Jan. 1 / Interest Interest Total Debt (Yr Incr @) Total Earnings (Yr Incr @) Surplus or Coverage July 1 Principal Races Payment Service 2.00% Expended 6.50% 2.00% (Deficit) Ratio 1994 0 0 1995 0 8150,297 (3) $150,297 009,888 fill $240,165 $14,626 $293,442 (2) $67,882 1996 $40,000 5.00% 163,960 203,%0 146,675 350,836 14,625 362,634 26,624 1.13 1997 40,000 5.20% 161,960 1.01,960 149,609 351,669 14,625 362,634 25,691 1.13 1998 45,000 5.40% _ 159,880 204,880 152,601 357,481 14,625 369,887 27,031 1,13 1999 50,000 5.60% 157,450 207,450 155,653 363,103 14,625 377,284 26,007 1.14 2000 55,000 5.80% 154,6,50 209,650 150,766 368,416 14,625 384,830 31,039 1.15 2001 60,000 6.00% 151,460 211,460 161,941 373.401 14,625. 392,527 33,751 1.16 2002 70,000 6.20% 147,860 217,860 165,180 363,040 14,625 400,377 31,962 1.15 2003 75,000 6.40% 143,520 218,520 168,403 397,003 14,625 408,386 36,006 1.16 2004 85,000 6.60% 138,720 223,720 171,853 395,573 14,625 416,552 35,604 1.16 2005 95,000 6.00% 133,110 278,110 175,290 403,400 14,625 424,884 36,108 1.16 2006 105.000 7.00% t26,650 231,650 170,796 410,446 14,626 433,381 37,560 1.16 7007 115,000 7.00% 119,300 234,300 162,372 416,672 14,625 442,049 40,002 1.17 2008 130,000 7.25% 111,250 241,250 186,019 427,269 14,625 450,690 .36,245 1.16 2009 145,000 7.25% 101,825 246,826 109,740 436,565 14,625 459,900 37,966 1.15 2010 160,000 7.25% 91,313 251,313 193,535 444,647 14,626 469,106 38,884 1.15 2011 175,000 7.25% 79,713 254,713 197,405 452,118 14,625 478,488 40,995 1.16 2012 190,000 7.25% 67,025 257,025 201,353 458,378 14,625 488,058. 44,304 1.17 2013 210,000 7.50% 53,250 263,250 205,380 468,630 14,625 497,819 43,813 1,17 2014 230,000 7.50% 37,500 267,500 209.488 476,988 14,625 507,775 45,412 1.17 2015 270,000 7.509/6 20,250 1 290,750 213,878 603,928 239,825 517,931 253,626 1.67 2016 0 7.50 %. 0 0 217,951 217,951 0 528,289 310,338 2017 0 7.50% 0 0 222,310 222,310 0 538,865 316,545 2018 0 7.50% 0 0 226,757 226,757 0 549,632 322,876 2019 0 7.50% 0 0 231,292 231,291 0 560,625 329,333 2020 0 7.50% 0 0 235,918 235,918 0 571,837 335,920 w Ix $2,345,000 $2,470,942 $4,815,942 $4,787,932 _ $9,603,874 $532,125 $11,688,077 $2,616,328 H T. Page 1 /a' ✓r2G�o�xc/�1 & USES OF FUNDS: Corsstruction costs Reserve Fund Capitalized interest Underwriter's discount Bond at Underwriters counsel Market Study Title Insurance Bond Printing Official Stalement priming Trustee / Registration costs Subtotal John Q Ord & Co. INW1,TMIiNT SEcURITIGS 2.509E $58,625 Bond Issue Contribution of cash Inveslmem earnings on Conlruction Fund Rounding of cash contribution FINANCING REQUIRED i ELIGIBLE FOR BOND PROCEEDS $2,000,000 $2,000,000 225,000 225,000 150,297 150,297 30,500 1,300 7,500 1,000 2,000 2,500 103,42.5 46,900 92,478,722 $2,422,191 !2,745,000 100,000 34,178 15) (456) $2.478.722 Page 3 0 III (21 (31 jo�hn G__. -nn�ard & Co. BONDS ISSUE AMOUNT $2,345,000 BONDS DATED:. 811 /94 INTEREST: 111195 & Semi - annually PRINCIPAL: 7/1196 & Annually CALLABLE: 7/1/04 @ 100 PURCHASE PRICE: 2,286,375 AVE COUPON RATE: 7,21% NET INTEREST COST: 7.38% AVE LIFE (years): 14.62 REVENUE ESTIMATES: N of Type of Unit Units Est'd MOMMY Rent GROSS RENTAL INCOME 1 OR - Small 12 $575 $02,800 1 OR Large 16 725 139,200 2 BR 12 950 136,800 Critter revenues 1200 22,920 5,000 2500 $361,720 1995: 0 Replacement Reserve (Assume Beginning Occupancy July 1 @ 75% 37.509E Advertising 4,000 $143,145 Add: Capitalized interest (Nmos.) 34,000 - U 1) 150.297 Property Insurance 4,375 $293,442 11996 and beyond: 2,000 2,000 IEst'd Average "Full" Occupancy Level 2,000 95% Properly Taaea 38,600 $362,634 L Begin rent increases in 1998 . $146,675 $99,888 1 Interest payable in 1995: 1(1195 5 months = $68,317 7/1/95 6 months = 81,980 $150,297 Pape 2 (4) (5) OPERATING & MAINTENANCE EXPENSES: Construction Fund: Base 1995 Salaries $30,160 $30,160 Benefits 7,540 7540 Purchased Smvices 8,000 1200 Supplies 5,000 2500 Repairs & Maintenance B,D00 0 Replacement Reserve 5,000 O Advertising 4,000 4,000 Utilities 34,000 - 19,000 Property Insurance 4,375 2,188 Professional fees 2,000 2,000 Miscageneous 2,000 2,000_ Properly Taaea 38,600 19,300 TOTAL O & M $146,675 $99,888 CONSTRUCTION & CAPITALIZED INTEREST FUND: Construction Fund: Drew percentage Earnings COT 4% 0 months 109E 0 2 months 409E $12.000 6 nanlhs 50% - `1¢,667 $34,178 28,667 interest fund: 5 months $68,317 2,505 11 months 81,980 3,006 8150,297 6,511 TOTAL FUND EARNINGS $34,178 PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, JULY 7, 1994 . PUBLICATION NO. 4689 NOTICE OF PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE TAX INCREMENT FINANCENG PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4 CITY OF HUTCHII SON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson (the "City") will hold a public hearing on proposed amendments (the "Amendments ") to the Tax Increment Financing Plan for Tax Increment Financing District No. 4 of the City at 8:00 p.m. on Tuesday, July 26, 1994 in the Council Chambers at the Hutchinson City Center, 111 Hassan Street, Hutchinson, Minnesota. The Amendments authorize the City to use tax increment revenue derived from Tax Increment Financing District No. 4 of the City (the "District") to fund a loan to be made by the City to Prince of Peace Senior Apartments, Inc., a Minnesota nonprofit corporation ( "Prince of Peace "). The proceeds of the loan will be utilized by Prince of Peace to pay the cost of the acquisition of land located on .Glen Street between Third and Fourth Avenue in the City and preparation of such land for the development of a senior housing project hereon by Prince of Peace. It is proposed that the loan will be repaid from tax increment revenue generated from Tax Increment Financing District No. 7 of the City, and to the extent such tax increment is not sufficient, from payments to be made to the City by Prince of Peace. Accompanying this notice is a map showing the area proposed to be included in the District which is the area from which tax increments from the District may be collected, and a map showing the area to be included in Development District No. 4 of the City, which is the area in which tax increments from the District may be expended. All who wish to be heard as to the Amendments and the Financing Plan will be given an opportunity to express their views at the time of the public hearing or may file written comments with the City Administrator prior to the public hearing. By /s /Gary D. Plotz City Administrator .� --1�. S /_ , 1. P-2 _ . _ _ _ _• 1 - _ �I - - �( �� TeX IDCXDCaFT YDiAX-IN DISTRICT NO. -- - Iv F-3 �-\2 i • Ll -Y° f1 •i�C f •I x 7 Cf m 1 f. .I -8- - I •' I _ ^I .1 7 �T s� f2` w O C7 i W 16 cr !3 F k ' yT 41 Ni 72 I S I � 1 r f I ct :� --54 —JI — I 2 WASHINGTON 12! Z W J cD NORTH PARK i •.I C� I Hf f i1! - -1.0 - 9 2 8 3 • 7 4 r Nf �• 10 . j- • 8 e I 7 Z • 6 Y i• FIRST AVE. a SOUTHWE.` I {s le - ar 10 o2 11 9 2 8 3 4 5 SECOND .2 ~ I` 9 W w N I: 7 SOUTH PARK TAX INCREMENT DISTRICT N0. 7 FOU TH 6 5 4 3 2 j 1' T T 53 -� ; 8 I 9 10 It 12 13 14 • 10 --i F.— 9 ,1 8 � — 7 I i- AVENUE SOUTHWEST 1 10 ? 2 W 9� 8 3 a 1 e 2g 4 +; 6 5 d I, THIRD AV NUE S.v I: 10 1 10 9 2 9 8 7 6 AVENUE UTHWEST .E.cc — — — ,.'l... = 1 1c 9 2 i 9- e_52 3 51 r 8 3 6 5 lag lag 8 7 6 AVENUE UTHWEST .E.cc — — — ,.'l... = 1 1c 9 2 i 9- e_52 3 51 r • RESOLUTION NO. 10291 RESOLUTION APPROVING AMENDMENTS TO TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City") as follows: 1. The City acting pursuant to Minnesota Statutes, Sections 469.124 to 469.134 has previously approved the establishment of Development District No. 4 in the City (the "Development District "), and approved a Development Program and amendments thereto (as so amended, the "Program ") for the Development District. In order to finance the costs of the Program the City has approved a Tax Increment Financing Plan (the "Financing Plan "), which establishes tax increment financing district which has been designated by the City as Tax Increment Financing District No. 4 ( "District No. 4 "). It has been proposed that the City amend the Financing Plan to authorize the use tax increment revenue generated from the District No. 4 presently on deposit with the City to make a loan (the "Loan ") to Prince of Peace Senior Apartments, Inc., a Minnesota nonprofit corporation ( "Prince of Peace "), to finance land acquisition and site development costs of property in the .Development District to be utilized by Prince of Peace in connection with the development of a senior housing project in the Development District. The property to be acquired by Prince of Peace is located in a tax increment financing district designated by the City as Tax Increment Financing District No. 7 ( "District No. 7 "), which was established by the City pursuant to a tax increment financing plan approved by the City Council on December 14, 1993. It is proposed that the Loan will be repaid from tax increment revenue generated from District No. 7, and to the extent such tax increment revenue is not sufficient to make Loan repayments, from payments from Prince of Peace. The amendments to the Financing Plan to authorize the use of tax increm nerate rom District No. 4 t ake the Loan is c ocument enti d "1994 Amendments to Tax Increment many Plan for Tax Increment Financing District No. 4 of the City of Hutchinson Established in Connection with Development District No. 4" (the "Amendment "), c6py of which has been presented to this Council. 2. This Council on July 26, 1994, held a public hearing on the Amendment after notice of the public hearing was published in the official newspaper of the City not less than ten (10) days prior to the date of the hearing. At such public hearing all persons desiring to be heard with respect to the Amendment were given an opportunity to express their views with respect thereto. 3. The Amendment is hereby approved. The Amendment serves to meet the goals and objectives of the Financing Plan. Pursuant to Minnesota Statutes, Section 469.175, subdivision 4, and for the reasons set forth in the • Financing Plan, as amended by the Amendment, it is hereby found that: A" (A) The proposed senior housing project to be constructed by Prince of Peace, in the opinion of this Council would not occur solely through private investment within the reasonably foreseeable future and therefor the use of tax increment financing is deemed necessary. (B) The Financing Plan, as amended by the Amendment, conforms for the general plan for the development of the City as a whole. (C) The Financing Plan, as amended by the Amendment, will afford maximum opportunity consistent with the sound needs of the City as a whole for the development of the area included in the Development District by private enterprise. Passed by the Council this 26th day of July, 1994 City Administrator Mayor • -2- 0 • PUBLICATION NO. 4791 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 294 LETTING NO.3 PROJECT NO. 94-03 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 8:00 P.M. on the 26tb day of July, 1994, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Lakewood Drive from 700' southerly of McDonald Drive to South Grade Road by the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base and appurtenances. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of pavment, to the City Administrator. No interest shall be charged if the entire assessment is paid by October 1st, 1994. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 10% (plus or minus) per year. The right to partially prepay the assessment shall be until October In, 1994. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is S441,388.83. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the Citv Administrator prior to the bearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its use first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has tested, the contesting part will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied, however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. S. The entire proceedings will be tape recorded 6. At the dose of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. PL'BUCATION NO. 4701 ASSESSMENT ROLL NO. 294 PAGE An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 3C days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, 4- Administr City of Hutchins n, Minnesota PUBLISHED N THE HUTCHL\'SON LEADER ON TUESDAY, JULY 12, 1994 AND TUESDAY, JULY 19, 1994. • 0 ASSESSMENT HEARING Letting No. 3 1Project 94 -03 LAKEWOOD DRIVE ASSESSMENT ROLL NO. 294 July 26, 1994 - 8:00 pm CONSTRUCTION OF SANITARY SEWER AND SERVICES, WATERMAIN AND SERVICES, STORM SEWER, GRADING, GRAVEL BASE, CONCRETE CURB AND GUTTER, DRIVEWAYS, BITUMINOUS BASE COURSE AND SURFACING, AND APPURTENANCES Total Construction Cost $ 353,900.40 Project Expenses S 89.399.39 TOTAL PROJECT COST $ 451,809.79 TYPICAL ASSESSMENTS NOTES: The project as noted does not defer assessments to developed properties, due to lack of current policy. However, deferments may be discussed at the meeting. If you have comments prior to the meeting please call Ken Merrill (Finance Director) or John Rodeberg (City Engineer) . Discussions with Curt Bradford indicate that property owners paid approximately $28,000 to cover paving the street, and approximately half the useful life is past. We therefore recommend crediting each lot half of original assessment, or $875 /lot. All assessments to developed lots in Maryview Additions are based the number of lots per parcel. Some parcels, for example, are made up of three original lots, so they would pay for 3 units. The following are the rates based on actual bid costs. SANITARY SEWER LATERAL WATERMAIN LATERAL -STREET SEWER STREET SANITARY SEWER TRUNK CONNECTION FEE WATERMAIN TRUNK CONNECTION FEE $ 2,406.26/lot $ 2,326.74/lot $ 1,594.38/lot $ 5,112.26/lot $ 450 - 870 /parcel (based on lot size) $ 150 - 310 /parcel (based on lot size) PROJECT COST BREAKDOWN TOTAL CITY SHARE (Trunk Watermain Oversizing) $ 10,420.79 TOTAL ASSESSED COST Johnson Estate (deferred) $227,654.34 Street -north side (deferred) $ 13,148.08 Sanitary Sewer & Watermain Trunk Fees $ 8,510.00 Active /west side of Lakewood Drive $192,076.41 $ 441,388.83 TOTAL PROJECT COST $ 451,809.79 TYPICAL ASSESSMENTS NOTES: The project as noted does not defer assessments to developed properties, due to lack of current policy. However, deferments may be discussed at the meeting. If you have comments prior to the meeting please call Ken Merrill (Finance Director) or John Rodeberg (City Engineer) . Discussions with Curt Bradford indicate that property owners paid approximately $28,000 to cover paving the street, and approximately half the useful life is past. We therefore recommend crediting each lot half of original assessment, or $875 /lot. All assessments to developed lots in Maryview Additions are based the number of lots per parcel. Some parcels, for example, are made up of three original lots, so they would pay for 3 units. The following are the rates based on actual bid costs. SANITARY SEWER LATERAL WATERMAIN LATERAL -STREET SEWER STREET SANITARY SEWER TRUNK CONNECTION FEE WATERMAIN TRUNK CONNECTION FEE $ 2,406.26/lot $ 2,326.74/lot $ 1,594.38/lot $ 5,112.26/lot $ 450 - 870 /parcel (based on lot size) $ 150 - 310 /parcel (based on lot size) O O q O °0908 0 Is° o 8 J 7 zao .: i 0 6 0030 ap40 ° 0- .. - 4 215 s' .S° 66 0030 g 002-0 2 $ 00110 • P C.z/ P 3 ° / � 6 � 0050 0 er�� 6r �/ X16 :sez � O r w 0 0 Z � o S' O 5 Y Q J oold Q ^' / g bozo 4�p 0 o, Aso 3 cusp 10 S—Z� z /7e V. / ffi?Abf-�A Tuesday,��J//ul 26, 1994 Dear City Administrator: �� 'gP 'D *m unable to attend the city council meeting on Tuesday, July 26, 1994 and thus submitting this letter to appeal the assessment for Assessment Roll No. 294, Letting No. 3, Project No. 94 -03. The two areas for appeal are: 1. Disagreement with the method used for calculating the base street assessment for improvements to Lakewood Drive. 2. Request for road cost credit for installation of current road. 1. The major cost for this project is determined by the length of roadway to be surfaced, sanitary sewer, storm sewer, etc.. The cost was not determined on the value of the lots nor their direct benefit from these improvements. The assessments however, for this portion of the costs is currently being divided evenly based on the number of lots. This unfair method of division strongly needs revision. The statistics that follow are for only for the first ten (10) lots, there are seventeen (17) lots in the total assessment. The costs that are included in the analysis are only the costs that are being calculated, proposed, on a per lot basis. This is all the information that was available to me, but I feel it gives a picture of the magnitude of the concern. eroad frontage per lot has a range from 65 to 120 feet with the average being 96 feet. This means that the cost per foot ranges from $99 to $176 per foot, or an average of $119 per foot. Using the average cost per foot, the range of assessments per lot based on road frontage would be from $7,735 to $14,280, compared to the current proposed method of assessment resulting in $11,440. THIS IS TOO WIDE OF A RANGE TO BE CONSIDERED EQUITABLE. If all the lots had approximately the same road frontage, then an evenly split assessment of would be appropriate. More detail can be found in the attached table. The numbers were rounded off to the nearest dollar. 2. The installation of the current road surface was financed by the homeowners. It was planned to be a ten year road surface. It was our understanding that a road cost adjustment would be made if annexation to the city and road alterations were incurred before the life expectancy of the road passed. The Street Bituminous Base assessment should be credited with the appropriate amount. Thank you for your consideration on these matters in finalizing the assessments. Si cerely, Richard Wanzek 60 Lakewood Drive 587 -6390 Lot Proposed Per Lot Assmnt Road Frontage $ /foot based on current per lot assmnt (nearest $) New lot assmnt based on Total $/ foot Difference in calculation method A B C B/ C C' Ave $ /foot New assmnt - B 1 11,440 65 176 7,735 -3705 2 11,440 65 176 7,735 -3705 3 11,440 84 136 9,996 -1444 4 11,440 100 114 11,900 +460 5 11,440 110 104 13,090 + 1650 6 11,440 100 114 11,900 +460 7 11,440 115 99 13,685 +2245 8 11,440 120 95 14,280 +2840 9 11,440 100 114 11,900 +460 10 11,440 100 114 11,900 +460 11 12 13 14 15 16 17 Total 114,400 959 119 40 41 Monday, July 25th, 1994 Dear City Planners, I am writing this letter to express my concerns with the proposed assessments for the "improvement" of Lakewood Drive. I am going to be out of town and will not be able to attend the city council meeting on Tuesday evening. I have two main objections to the proposed assessment. #1 - I do not agree with the method used to determine the assessment and feel it creates an unfair situation. My property has 135 feet of frontage. There are two other properties in this development with virtually the exact same frontage. But because my property is recorded as having one full lot plus part of another lot, I am being assessed 50% more than someone with the same size property but that is only recorded as one lot. In other words, for the same size property with a single family dwelling in the same development, my assessment is nearly $6,000 more. #2 - During the preliminary hearings last year, the point was made that the nine homeowners in the Maryview addition had paid to have Lakewood Drive blacktopped just a few years ago because the township couldn't afford to do so and the neither the • county nor city wanted anything to do with it. The concern at that time was that the city would now tear up a good road and force us to pay to re- surface it. In reply, the city officials at the meeting said that they felt some adjustment could be made to reduce the re- surfacing costs for these nine homeowners so they would not have to pay the full amount for a road they just recently paid for. Now I see there is no mention of any adjustment or credit in the proposed assessment. In summary, because of the two reasons outlined above, I am objecting to the proposed assessment. I was not excited about the Maryview annexation when it was first proposed last year, especially when it was obvious that one of the main reasons was to make some land on the west side of Otter Lake very valuable by getting city services out there. But I realized it was coming eventually and when we were given some approximate assessments costs last year of $90 to $100 a foot, I accepted it. I reasoned that with a possible adjustment for the blacktopping, the assessment for my 135 foot property would around $12,000. Now I get the actual assessment and it is 50% higher. I feel this amount is out of line and I strongly object to it. Sincerely, n 14 = Jerome J. Hoikka 960 Lakewood Drive Hutchinson, MN RESOLUTION NO. 10278 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 294 LETTING NO.3 PROJECT NOS. 94-03 WHEREAS, pursuant to receipt of petition and waiver of hearing the Council has met and reviewed the proposed assessment for the improvement of Lakewood Drive from 700' southerly of McDonald Drive to South Grade Road by construction of storm sewer, snaitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made apart hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of _percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1994, until the 31st day of December, 1995. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of November, 1994; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Hutchinson City Council this 26th day of July, 1994. City Administrator i. Mayor S -D RESOLUTION NO. 10279 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO.3 PROJECT NO. 94-03 WHEREAS, pursuant to an advertisement for bids for the improvement of South Grade Court and West Shore Drive in Island View Heights First Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER AMOUNT BID Juul Contracting Company of Hutchinson, MN $353,900.40 R.P. Utilities of Annandale, MN $359,11830 Northdale Construction of Rogers, MN $382,312.20 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, MN, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the Director of Engineering. 9 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidden the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 26th day of July, 1994. Mayor City Administrator 9 ��r PUBLICATION NO. 4700 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 296 LETTING NO. S PROJECT NO. 94-09 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 8:00 P.M. on the 26th day of July, 1994, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Project No. 94-09 Arch Street from 2nd Avenue SE to High Street by construction of Storm Sewer, Sanitary Sewer, Sewer Services, Watermain; Water Services, Street Restoration and Appurtenances; You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by October 1st, I994. You may, at anytime thereafter, pay to the Ciry Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 1 ^.% (plus or minus) per year. The right to Partially prepay the assessment shall be until October 1st, 1994. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is S59,520.00. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written obiectiou is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting part will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may all witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or • testimony presented to the Council. 5. The entire proceedings will be tape recorded. /- er PUBLICATION NO. 4700 ASSESSMENT ROLL NO. 2% PAGE 2 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Seaion 429.081 by serving notice of the appeal upon the Mayor or City Administrator witbin 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law.and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz. CQ drriiniis&4�io3 City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHLNSON LEADER ON TUESDAY, JULY 12, 1994 AND TUESDAY, JULY 19, 1994. I* • ASSESSMENT HEARING Letting No. 8 /Project 94 -09 ARCH STREET ASSESSMENT ROLL NO. 296 July 26, 1994 - 8:00 pm CONSTRUCTION OF SANITARY SEWER AND SERVICES, WATERMAIN AND SERVICES, STORM SEWER, STREET RESTORATION AND APPURTENANCES Total Construction Cost $ 89,497.90 Project Expenses S 21,479.50 TOTAL PROJECT COST $ 110,977.40 PROJECT COST BREAKDOWN TOTAL CITY SHARE (Watermain loop, sideyard credit) $ 51,457.40 PROJECT COST 0 $ 110,977.40 'e 0 060 \ 9 8 7 6 \ \\ /fuyJfO of L0 0I1O 0100 • m SE( 6a �Z S 82.5 66 s 10 1 m 8 G 9 2 < m 7 6170 a 8 2 0 3 a 7 4 X018 m 6 r N N W .W _ 66 6E 8 c F _ m W I V J N W 132 t32 �I I 42C 60I0 000 II• \DO m DOZO mi ti ooso - i 2 0080 F� 0070 \ 0 060 \ 9 8 7 6 \ \\ /fuyJfO of L0 0I1O 0100 • m SE( 6a �Z S 82.5 66 s 10 1 m 8 G 9 2 < m 7 6170 a 8 2 0 3 a 7 4 X018 m 6 r N N W .W _ 66 6E 8 c F _ m W I V J N W 132 t32 �I I • RESOLUTION NO. 10280 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 296 LETTING NO. 8 & I 1 PROJECT NOS. 94.09 & 94-29 WHEREAS, pursuant to receipt of petition and waiver of hearing the Council has met and reviewed the proposed assessment for the improvement of 94-09 Arch Street from 2nd Avenue SE to High Street by construction of storm sewer, sanitary sewer, sewer services, watermain, water services, street restoration and appurtenances; 94-11 Lot 1, Auditors Plat Section 7- 116.29 (County PID #23.230.0015) (MCKimm Transit on Hwy. 22 South, South of Crow River) by construction of sanitary sewer, sewer service, watermain, water service and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1995, and shall bear interest at the rate of _percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1994, until the 31st day of December, 1995. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of November, 1994; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Hutchinson City Council this 26th day of July, 1994. City Administrator 0 Mayor RESOLUTION NO. 10281 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO.8 & 11 PROJECT NO. 94-09 & 94-29 WHEREAS, pursuant to an advertisement for bids for the improvement of: 94-09 Arch Street from 2nd Avenue SE to High Street by construction of storm sewer, sanitary sewer, sewer services, watermain, water services, street restoration and appurtenances, 94-11 Lot 1, Auditors Plat Section 7- 116.29 (County PID #23.230.0015) (McKimm Transit on Hwy. 22 South, South of Crow River) by construction of sanitary sewer, sewer service, watermain, water service and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER Juul Contracting Company of Hutchinson, MN AMOUNT BID $128,734.50 Quam Construction, Inc. of Willmar, MN $142,455.16 Randy Kramer Excavating, Inc., Watkins, MN $146,424.09 Annandale Contracting, Inc. of Annandale, MN $174,403.86 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, MN, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 26th day of July, 1994. Mayor City Administrator 0 ,� G r 0 PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, JULY 21, 1994 (BOX AD - 2 Col. X 311) Prefer inside ad & not on public notice page. PUBLICATION NO. 4705 PUBLIC HEARING ON CABLE SERVICES TUESDAY, JULY 26, 1994 8:00 P.M. CITY CENTER The City Council invites public input from residents and cable subscribers concerning the cable services in Hutchinson. • Since the present cable franchise will expire December 1994, a Telecommunications Commission is working on negotiations with Midwest Cablevision for a new franchise agreement. Public opinion will be taken into consideration for the new contract. r] Hutchinson City Council 0 • s N TO: Mayor and City Council FROM: Mark Schnobrich, City Forester DATE: July 22, 1994 RE: Midwest Urban Forestry Coordinators Annual Meeting The Department of Natural Resources and U.S. Forest Service have asked me to attend the Midwest Urban Forestry Coordinators Annual Meeting in Chicago on August 11 -12, 1994 as a representative of Minnesota's Urban Forest Council. Currently I reside on the executive board of the Minnesota Shade Tree Advisory Council and as such would represent Minnesota's interest in Urban Forestry affairs. The cost of the meeting, air fare, room, and transportation is being covered by the Forest Service. As standards go Minnesota's Urban Forestry Council along with its diverse membership, from small town city foresters, to NSP, MPL Utilities Representatives, to State Government agencies, is well known for its progress in Urban Forestry affairs. Future Federal support for tree programs is a continual battle and meetings such as this are crucial for that future funding (see attached agenda). I am requesting council permission to attend this meeting. CC: Gary Plotz, City Administrator Dolf Moon, Director PRCE City Center 111 Hassan Street SE Hutchinson, MN55350 -2522 (612) 587 -5151 Fax (612) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 Police Services 10 Franklin Street SW � Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 2:DOpm 'Urban Forestry Status Report, State Highlight Sheets, and AccOTPlishment Reports - - questions and calmlents. . :3Opm USFS Update -- national update an urban forestry, budget, policy, Charges, issuer, opportunities. 3:00pm BREAK 3:15pm Grants discussion: Options for states if SSA doesn't get appropriated opiated Grant opportunities Practical suggestions and ideas /group sharing 4:15pm Urbaa Forestry Councils- -what works, what doesn't? S:OOpm Adjourn Post -k'° brand tax transmittal memo 7671 V;01 -069.. 1. Caring for the Land and Serving people R .A r PnnleOOn Pnrvnw o -_ -. AW • Primed an rerytied pWr - �� 1Ji1 Meeting Agenda • Midwest Urban Forestry Coordinators August 3.1 -12, 1995 Highland Park, IL T=SD -Xy, AUGUST 11, 1994 Morning: Travel to Highland Park, IL meeting site S.Z:OOpm Open forum/information sharing - -We will have several tables available to set -up displays and look at publications. r2 Please bring any displays, videos and state urban forestay . program -developed publications and information that you would like to share with the group. group. 1 :Oopm State Urban Forestry Plans--status discussion, how are they being used and updated? The Nort2:eastern Area Urban Forestry Five Plan -- incorporation into year State Plans 13 Please bring at least 25 copies of your state plan for distribution at the meeting. 2:DOpm 'Urban Forestry Status Report, State Highlight Sheets, and AccOTPlishment Reports - - questions and calmlents. . :3Opm USFS Update -- national update an urban forestry, budget, policy, Charges, issuer, opportunities. 3:00pm BREAK 3:15pm Grants discussion: Options for states if SSA doesn't get appropriated opiated Grant opportunities Practical suggestions and ideas /group sharing 4:15pm Urbaa Forestry Councils- -what works, what doesn't? S:OOpm Adjourn Post -k'° brand tax transmittal memo 7671 V;01 -069.. 1. Caring for the Land and Serving people R .A r PnnleOOn Pnrvnw o -_ -. AW 2:15pm Ecosystem Management workshop 3:OOpm RPRAK 3:15pm Information sharing, state publications and videos discussion 4:00pm Adjourn 0 Ss Caring for the Land and Serving People Pnntea on AecyGM Paper s� /�i� t FS- 6200- 28h(7u93) P DNR Forestry Fax :612- 772 -7599 Jul 18 '94 10 :5i�°23o-2sf� "63302 —' 9l� 'FRIDAY, AUGUST 12, 1994 • • 8:00am The Urban Forestry Center for the Midwestern States, and its role in the Midwest (Gina Childs) 8:45am The Urban Resources Partnership in Chicago (Karen Hobbs) 9 :15am The Northeastern Area Five Year Plan 9:30am BREAK 9:45am Partnership Review: - identify what a partnership review would involve - Discussion of the major players in urban forestry, roles, opportunities, issues - recommendations from the Midwest States to NAASF - open discussion, concerns, insights, suggestions 11:00am Training Needs /Publication Needs -- presentation of summary of comments, prioritize needs, determine how IISFS can be of assistance Please mail or fax these lists to me by Friday, August 5th so that I can compile them for the meeting. my Fax number is 612- 649 -5285. Q what are some of the training needs in your state that the IISFS may be able to assist you vith? • [7 What are some of the publication needs in your state that the IISFS may be able to assist you vith2- - 11:4 5 am LUNCH 1 :00pm Program Sustainability Discussion - -state and local perspectives. 2:15pm Ecosystem Management workshop 3:OOpm RPRAK 3:15pm Information sharing, state publications and videos discussion 4:00pm Adjourn 0 Ss Caring for the Land and Serving People Pnntea on AecyGM Paper s� /�i� t FS- 6200- 28h(7u93) P s MEMORANDUM July 11, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works RE: Consideration of Acquiring Property for Construction of the 5th Avenue SE Bridge, and the "Luce Line Trail' extension to 3M The property noted on the attached drawing was earlier proposed to be appraised as part of the acquisition necessary to construct the 5th Avenue SE bridge, and extend the . proposed "Luce Line Trail' extension from the Bass Pond area, along the east side of the Crow River, to 3M. The lot, approximately 0.5 acres in size, is unbuildable due to its size, shape, elevation and distance from the river. Robinson Appraisals suggested not appraising the land due to its low value. In discussion with City Staff we discussed adding this cost to the proposed purchase price. Based on our cursory review, we would recommend making an offer in the amount of $2,500. This amounts to 1/2 acre at $5,000!acre and $500 for the appraisal. The parcel is owned by Bernie McRaith. cc: Gary Plotz Ken Merrill Barry Anderson City Center 117 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax (612) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW 9 r Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 2 2 31 A 5 ' Y S W A N S 0 IN IS SL 5DIVISION'- IN „'` 0060 I1 000 0021 �1 e. 4. HINSON INDUS N ! F -� � - • rww 0070 T� STRICT n� nAi. ni5. Nn r »moo •o! I oo Bo oo 90 o too LO 6 7 t t. a �"" ,• � Aft M 7� es fr♦. AI- • $- j� 9L 9 II 13 _ f10 - -� o 12 ! W.. Ye q. 7' � , c I _ I IS 1 1 • DORSEY & WHITNEY A P�wrwvn Lrwnao Paoaaa�mnu. Gonrounow� ROCHESTER, MN NEW YORE PILLSBURY CENTER SOUTH 220 SOUTH SIXTH STREET BILLINGS WASHINGTON, D. C. MINNEAPOLIS, MINNESOTA 55402 -1496 DENVER (612) 340-2600 GREAT FALLS PAR (612) 340-2868 MISSOULA ORANGE COUNTY, CA LONDON JEROME P. GIIyIGAN DES MOINES (81A 340-2962 FARGO BRUSSELS July 19,1994 JUL 2 11994 Mr. Gary D. Plotz City Administrator City of Hutchinson 111 Hasson Street South Hutchinson, MN 55350 .Prince of Peace Senior Apartments, Inc. c/o Paul A. Berg Peace Lutheran Church 400 Franklin Street Hutchinson, MN 55350 Gentlemen: We have been asked to serve as Bond Counsel for a proposed issue of revenue bonds (the "Bonds ") of the City of Hutchinson (the "City ") to be underwritten by John G. Kinnard & Co., the proceeds of which would be loaned by the City to Prince of Peace Senior Apartments, Inc. (the "Corporation ") to be used to pay part of the costs to be incurred by the Corporation in constructing, furnishing and equipping a 42 -unit congregate living facility. We have frequently acted ag Bond Counsel for bond issues of the City, but only a few of those bond issues have been "conduit financings," i.e., financing such as this undertaken for the benefit of a party other than the City. Because this is a conduit financing and the first of its type undertaken by the Corporation, and because the role of Bond Counsel in financings such as this is sometimes misunderstood and may vary from one transaction or firm to another, we think it advisable to outline for you here our understanding of our responsibilities and expectations as to payment of our fees. • Our principal responsibility as Bond Counsel is to provide the City, the Corporation and John G. Kinnard & Co., an expert opinion, upon which each of them and the holders of the Bonds may rely, as to (i) the validity and enforceability of the Bonds and the City's financing documents and (ii) exemption of interest on DoRSEY & WHITNEY • Page -2- Mr. Gary D. Plotz Prince of Peace Senior Apartments, Inc. July 19, 1994 the Bonds from federal and Minnesota income taxes. In addition, as Bond Counsel we will assume principal responsibility for drafting the financing documents, which in this case will presumably consist of a Loan Agreement between the City and the Corporation, an Indenture of Trust between the City and a Trustee to be designated, a Disbursing Agreement between the Corporation, the Trustee, and a title insurance company, a Mortgage from the Corporation to the City, and an Assignment of Mortgage from the City to the Trustee. In addition, we will draft documents for the City such as resolutions, notices and closing papers. In our role as the City's bond counsel we have also been advising the City with respect to the tax increment financing assistance to be provided by the City to the Corporation for land acquisition and site development. In this capacity we have reviewed certain documents prepared by others as well as drafted certain agreements for execution by the Corporation. • As Bond Counsel, we expect to provide for inclusion in the Official Statement or other document by which the John G. Kinnard & Co. will offer the Bonds for sale to investors, a summary of the financing documents we have drafted (the Loan Agreement, Indenture and Mortgage), and to comment on those parts of the Official Statement which describe the terms of the bonds and tax matters relating to the Bonds. We do not, however, assume any responsibility for other parts of the Official Statement which describe the terms of the Bonds and tax matters relating to the Bonds. We do not expect to give any opinion with respect to the Corporation's participation in the financing or as to the status of title or the priority of any mortgage lien or security interest securing the Bonds. As to these and other matters (including particularly the status of the Corporation as an organization described in Section 501(c)(3) of the Internal Revenue Code) we will be relying upon the opinion to be given by counsel for the Corporation. We understand the Corporation will be responsible for payment of our fees and disbursements as on se . on s are in tact issued we will submit our bill at or after c osing an in Me-am-bunt we presumably will have agreed upon before closing. If the proceedings are terminated before closing for whatever reason, we would then submit to the Corporation our bill for the time expended and disbursements made by us to the date of termination. We also wish to point out that we have represented John G. Kinnard & Co. from time to time in the past, are currently representing them on matters • DoESEY 8C WHITNEY Page -3- Mr. Gary D. Plotz Prince of Peace Senior Apartments, Inc. July 19, 1994 unrelated to this financing, and expect to continue to represent it from time to time in the future. Because the interests of the City and John G. "adverse" under t e et ics rules, we must ol2tain the consent of the Cit and /Ul�T innard & Co. to our acting as Bond Counsel in this Rro2osed financing. John G. innar as a vised us that it consents to our representation in the proposed transaction. By this letter we seek to confirm our understanding that the City also consented to our representation. If the foregoing omits or misstates any item, please call. Otherwise, we will assume our participation as Bond Counsel and the scope of our engagement as Bond Counsel are acceptable to you and that this letter accurately outlines of fee arrangements. We are pleased to be working on this matter and look forward to . working with you. Yours truly, Je #ome P. Gilligan df JPG:cmn cc: John G. Kinnard & Co. Attn: Mr. Wynn Juran Winthrop & Weinstine Attn: Mr. Roger Gordon Arnold & McDowell Attn: Mr. G. Barry Anderson McGraw & Ward Attn: Mr. Ron McGraw • • MEMORANDUM July 11, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works RE: Consideration of "Thru- the - Fence" Agreement with Skydive Hutchinson at the Hutchinson Municipal Airport Attached please find correspondence from Jerry Peterson of TKDA regarding the required "Thru- the - Fence" agreement for Skydive Hutchinson. As noted in the FAA rules, stringent requirements need to included in the agreement to verify that the company is paying its • share of costs for using the airport. Due to my vacation, I was not able to prepare the document prior to leaving. I will however, have a copy for the meeting. The agreement will be based on a similar agreement recently approved by the FAA for the Litchfield Airport. In particular, the agreement will note the following: ► Skydive Hutchinson may not provide services that compete with services provided by the Airport (.e. airplane repair, fuel sales, parts or fluid sales, hanger rental, etc.) ► Skydive Hutchinson must pay rent equal to a similar use on the Airport site. We are preliminarily recommending that the rate be tied to the a rate for the new double hanger and one older tee hanger. Since the hanger on the Skydive site will accommodate three planes. ► Skydive Hutchinson be assessed for all costs related to construction of the taxiway from the Airport taxiway to their property. A portion of the fee may be reimbursed if additional entities utilize the taxiway in the future. (The new taxiway must remain in ownership of the City). Skydive Hutchinson agree to purchase fuel from the City in lieu of paying • additional costs to maintain the taxiway. City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Fax(612)234 -4240 Fax(612)234 -4240 �� Fax(612)587 -6427 - P�cred nn recvrfed naner TKDA MM VJ". WVAM. AMERSCN AM ASSOCLATEl. PICO1V "M ENOINEERS • ARCHITECTS • PLANNERS ti00 Ff" uFFMY PLAZA iANT • SA C ka PAUL 1Y1 KtOt -it4p &?zMn4400 MX. rtipl24M FAX TRANSMITTAL To: ✓01"Al c� � C;c , L2 10467 CJ'+ -.f NC- Company: -GT'Y of- s�r�r. v so A/ Fax No: Y - z.: 4 - 40 z 4c Date: ✓v ve 10994 From: c-7x- V'TY Phone #: 1612) 292. 44.57 Commis. #: 9 4& # OF PAGES, INCLUDING COVER PAGE Z MESSAGE: 3r-r,r r;x C ^(I i C niVOI -VE-0 7 Ti OR T f PS 1oU fi{E AWAR' OF 77�E STR�A/C,r�l/T LF115� P- f(��reEM�yTS J^A/� noAY esQ viRE ee TH" 70 B214 o A 7'i4 IWAY o.y 4)L-y0 rTE-Y CAIV 4 ` S 01'f6 Pe7D ORAC 7-1C,-1 L AD V1 CE Opt! nos S SG6 /We T Fc r7q Sf G9L4- iF YOU YAVE 822V CU T/O S. • If you do not receive the same number of pages indicated above, please call 612 -292 -4400. JLN-01 -1994 1404 TKDA Older 5190.6A 6-4. AGREDUa' 3 GRANTING ACCESS TO LANDfNG AREA FROM ADJACENT PROPERTY • (THROUGH-ME-FENCE OPERATOR). There we blow when the owner of an airport will enter into an agreement which permits access to the public land - ing area by aircraft based on land adjacent to, but trot a pat of, the aipon properly. in some cases, special taxiways have been built for this purpose. This type of an arran9=4nt has frequently ban referred to as a tltroogtt -11s� fence„ Operation even though the pe. droeter fence may be imaginary. In reviewing a lease Or contract which proposes this type of arrangement, the following guidarre should be followed: A. Rights and Drtia of Airport Owner, The obligation to make an airport available for the use and benefit of the public does not impose any requirement to permit roast by aircraft from adjacent property. The existence of such an ar cement could place an encumbrance upon the airport property unless the air• Pon owner retains the legal right to, and in fact does, require the off -site properly owrw of occupant to con. form in all resrxzts to the req riremenU o[ any existing or proposed grant agreement h. Practical Considerations The owner of an airport is entitled to seek recovery of initial and con- tinu ang costs of providing a public usm landing arcs. The development of awnautical enterprises on land tarnaaotled by the owner of the public airport can r"W1 in a Competitive advantage for the "through due fence" Operator to the detriment of on airpon opera- tom To equalize this imbalance the airport owner should obtain from any off-b= enterprise a fair return for its use of the landing am. C. Safety Cot>,siderations Arrangements that permit aircraft to gain access to a public landing area from off -site properties complicate the control of ve. bicular and aircraft traffic. Special safey operational req%1h="ts may need an be incorporated in the "Wrougb- the - fence" agmement tL Agency Positioa. As a general principle, FAA will recommend L%w airport owners retrain from eataing into any agreement which grants wows to the public landing area by aircraft nortnally stored and serviced on adjacent property. Exceptions can be granted on a case- by-case basis whet operating re- suietiors enstae safety and equitable compensation for use of the airport Exry ^lr i,- ,-Jude: (1) Where a bonafide airport tenant has al- ready teasal a site from the airport owner and has ne- [rated airfield use privileges, but also desires to move aircraft to and from a hangar or manufacturing plant on adjacent off - airport property. In this case Page 44 612 292 0083 P.02i02 10/2/09 actual access will be gained thmo the area provided by the airport owner. (2) Where an individual or corporation, actu- ally residing or doing business on an adjacent text of l and, proposea to gain accts to the landing area solely for aircraft use incidental to such residence or business without offering any aeronautical services to the public. This situation is commonly encounteed where an induvial aupark is developed in conjunction with the airport P_ Determinations The existence of arrange- menus granting access to a public landing area 6om off-Site locations contrary to FAA recanmendatioro shall be reported to regional Airports divisions with a full statement of the circumstances it the regional Air. ports division determines that the existence of such an agreement cimumvents the attainment of the public benefit for which the airport was developed, the owner Of the airport will be notified that the airport may be in violation of his agrmment with the Government 6-7. AIR CARRIER AGREExtEN[TS AND LEASES. Unless a complaint has been made, the FAA will [tot attempt to judge or evaluate the fairness of any rental rate or fee structure under consideration for air carriers. However, the right$ and privileges granted by ccrtract to air carnets as distinct from the rental rate or fee structure, may involve the comph. ance obligations of the airport owner. R'hen discussing these agreements, particularly in connection with their impact on other aeronautical tenants, the following considerations should be borne in mind. I. Use In Common of Aeronautical Facilities. While the actual rite for w;e of We landing area ire a mates of negotiation. there should be no discrimina- tion in use talcs bawmn air carrier and general avia- tion using aircraft of the same type and weight b. Discrimination Between Carriers. Where several air carriers serve the same airport they usually cooperate in developing a consols ted position with aspen to negotiations with the airport owner. For this IMON compliance violations by the owner arising from preferential treatment of one carrier are rare. On Occasion, however. small local service carriers have complained that the Imposition of tutiform user charges or landing fees equally applicable to long -hatri and short_haul operators is inequitable. Such com- plaints usually arise when the level of fees has been increased concurrently with the expansion of runways and other airport facilities to accommodate larger air. craft not needed in the shoe -hard operation. It is the position of the FAA that the requirement for user fees, under a standard schedule uniformly applied to all users, does not violater the owner's obligation to maker Par 6-6 9 0_ r TOTAL P.02 July 25, 1994 Sky's the Limit To: The Hutchinson Municipal Airport Commission From: Sky's the Limit, Inc. (Skydive Hutchinson) Re: Airport Usage & Activity The following chart reflects the number of skydives and aircraft "take -offs & landings" made at Hutchinson Airport by Sky's the Limit: S SKYDIVES TAKE -OFFS & 6/3 - 6/4 75 20 6/5 - 6/11 89 23 6/12 - 6/18 175 39 6/19 - 6/25 228 58 6/26 - 7/2 278 68 7/3 - 7/9 124 31 7/10 - 7/16 207 50 7/17 - 7/23 280 68 7/24 77 18 JUNE TOTALS: 711 176 JULY TOTALS (TO DATE): 822 199 Skydive IHUTCHINSON Balton FfightS. Instruction & Sales StMivinn Iovn• ^^� FxnfNtinn ATrnrtam i••mn� NGS 0 u 9 City of 0 July 19, 1994 M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM GARY PLOTZ, CITY ADMININSTRATOR & HAZEL SITZ, HUMAN RESOURCES COORDINATOR RE REVIEW OF PAY PLAN CLASSIFICATIONS Recently there have been discussions with directors regarding the status of our pay plan. We annually review the results of the League of Cities salary survey (attached) and other surveys • conducted by professional associations. There have been specific requests from some directors (attached) that we review the pay classifications. We have contacted the consultant, Robert FJerstad, Human Relations Consultants, who has worked with the City of Hutchinson in the past in developing and updating our pay plan. He proposes that he can again guide us through the study of our pay structure, for a fee not to exceed $1,000. We recommend that the services of Mr. Fjerstad be obtained for this process. • City Center Parks & Recreation Police Services 11l Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -5151 (612) 587 -2975 ��1 (612) 587 -2242 Human Relations Consultants • 3409 Kilmer Lane North. Minneapolis. Minnesota 33441 phone: (612) 546 -3870 Robert L Fjeertnd P,ad,., 13 July 1994 Hazel Sitz Personnel Coordinator City of Hutchinson 111 Hassan Street So. Hutchinson, Mn 55350 Dear Hazel: In response to your request, we propose to review the City of Hutchinson's salary structure and individual pay averages and compare them with published salary surveys of cities of similar size. We would assist you in re- evaluating certain jobs that have • changed or appear to be out of line. (We believe that anything done should strictly adhere to the Minnesota Comparable Worth Law.) Finally, if warranted, we would recommend a new pay structure scale that would more closely reflect the market of comparable cities while at the same time maintaining the internal equity of the comparable worth study. We feel we could guide you through the above step for a fee not to exceed $1,000.00. If you have any questions, please call. Yours very truly, obert L. Fie stad RLF /lh Pi C DATE: July 15, 1994 MEMORANDUM TO: Gary Plotz, City Administrator FROM: James Marka RE: Request for review of Job Description/Classification As we venture into this process of employing a City Planning Coordinator, and the 1995 budget, I have come to the realization that over my 10 -year employment history with the City of Hutchinson the scope of my job description/responsibilities has dramatically expanded. From my perspective increased responsibilities results from increased regulation as well as from on the .job experience, continuing education, and willingness to venture into new fields and to take on new projects, responsibilities and challenges. I have listed below areas of diversification now administered, some of which appropriately belong under a typical building department administration Typical Building Dept. Administration - General building code administration and enforcemen Plan review Establishment of community building standard. Collection of related building fee Coordination of design submittals with appropriate State Agencies - ie: Dept. of Health, State Fire Marshals Office, etc. Verification of professional design, and enforcement of such Verification of contractor licensing Enforcement of manufactured home standards and installation Natural gas piping inspections Sewer and water inspections Enforcement of handicap regulations Etc. • In an effort not to ramble on I will stop this list here. However, you can see that this is a skilled profession requiring certification and extensive building knowledge as well as administrative kil in enforcement letter writing and lots of ublic interaction. CSuy center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 (612) 587 -5151 Hutchinson, MN 55350 -3097 (612) 587 -2975 Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 234 -4240 Fax (612) 234 -4240 Fax (612) 587 -6427 Page 2 • July 15, 1994 Memo - Gary Plotz Discretionary Responsibilities: Zoning administration and enforcement Plan review for plats, conditional -use, variances, etc. Sprinkler hydrostatic testing/sprinkler contractor licensing Downtown life safety program Underground tank inspections Day care inspections Rental complaints T.I.F. reports Zoning map updates Enforcement of Shoreland Ordinance Flood Plain Management, recertification, mortgage verification requests Addressing Administration of contracts ie: Demo City Hall Handicap Advisory Committee chairperson • Collection of Parkland Dedication fees, electric service fees, lift station fees, connection - fees, -R.O.W. dedication - SAC and WAC, etc. FMHA inspections Etc. In general, other than finance and engineering design, any issue or matter requiring attention to facilitate development or mitigate concems/complaints. After review of this letter, I would appreciate a short consultation with you privately. Thanks for your consideration. JGM/mms 0 ll C MEMORANDUM June 30, 1994 TO: Gary Plotz, City Administrator FROM: John P. Rodeberg, Director of Engineering /Public Works RE: City Pay Plan As we have been discussing new and revised job descriptions, the issue of the pay plan grades and pay levels has again been brought up. It appears as if the current system needs to be reviewed due to inadequacies in the pay scales, and the need to review job duties versus grade level. As an example, please note the following: ENGINEER/PUBLIC WORKS DIRECTOR City Pay Range $ 43,600 - $ 59,000 Average Salary for CEAM members $ 62,000* CEAM Salary Range $ 42,000 - $ 78,000* The top salary at the City is therefore 5% less than the average salary in the survey. Also note that the salary is 2.7% below average in the LMC (League of Minnesota Cities) Salary Survey, even though the grade level is near the top of the scale. (Please note that I am using my position only because I have the most related information.) These same concerns are valid for the City Administrator position, Chief of Police position, and many other City positions. The LMC Survey indicates that virtually every position, except for those near or at the top of the pay class, are below average. This information indicates that the top scale at the City of Hutchinson Level is near average for comparable cities. This despite the fact that we also have less employees per capita then cities in our class and we are growing faster than most cities in our class. I request that the City consider having an independent review done of salary scales to determine dour City Pay Plan is accurate, and reflects reasonable salary levels and ranges. It appears as if the current plan is inadequate in many areas. * City Engineers Association of Minnesota, 1994 Salary Survey City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN55350 -3097 T Hutchinson, MN55350 -2464 (612) 587 -5151 (612) 587 -2975 ` f/ r (612) 587 -2242 Fax (612) 234 -4240 Far (612) 234 -4240 Fax (612) 587 -6427 HUTCHINSON'S SALARIES - PERCENTAGE ABOVE OR BELOW AVERAGE FOR NON - CITIES WITH POPULATION OF 10,000+ - FROM LEAGUE OF CITIES SURVEYS POSITION 1990 1991 1992 1993 1994 Director of Engineering Director of Public Works -5.4% -10.4 -4.8% -13.4 -4.3% -10.2 +0.2% -5.0 +3.78 -2.78 Engineering Technician -11.4 -3.1 -2.6 -0.0 -8.2% Director Water /Wastewater -1.5 1 0.0% Director Wastewater -22.2 -15.3 Wastewater Plant Operator -14.5 -14.7 -11.7 -7.7 -4.5% Water Plant Operator -11.3 -4.7 -10.8 Utility Billing Clerk -6.7 -1.4 -6.0% Maintenance (Street)Supervisor -7.3 -11.5 -11.4 -15.3 -8.1% Mechanic -3.5 -3.5 -4.3 +1.2 +2.1% Equipment Operator -3.8 -6.6 -7.6 -3.3 -1.8% Laborer `�' - -31.9 -25.9 -26.9 -24.0 - 2A-:'9' Custodian -16.9 -15.9 -13.5 -5.1, -22 Building Official (Plan /Zoning) -1.9 -1.0 -2.6 +1.3 +11. Building Inspector +8.0 +11.8 +7.5 +12.8 +13.7 Police Dispatcher -6.8 -3.9 -9.7 -3.5 -9.1% Police Officer -14.4 -9.0 -11.4 -9.2 -11.0 Police Sergeant +4.9 +2.8 +1.2 +2.1 -0.4% Police Chief -5.2 -5.4 -5.6 -2.9 -2.38 Accounting Clerk +4.8 +1.0 -2.0 -0.8 -20.6 Finance Director -0.2 -2.3 -3.2 +1.5 +6.6% Receptionist /Cashier -14.3 -17.1 -16.6 -15.6 -13.4 Secretary -6.0 -6.8 -10.8 -8.1 -7.2% Recreation Supervisor -22.3 -22.9 -23.9 -18.1 -16.8 Liquor Store Clerk +3.9 +1.0 +0.8 +2.8 +4.8% Liquor Store Manager -3.2 -10.7 -11.7 -9. - -25.8 City Administrator -7.2 -7.2 -8.6 -5.3 -6.8% Director of Parks & Recreation -3.6 +4. 9 -7). Hutchinson Common "k�lo ment r&h elephone (612) 587 -7500 enter Building Fax (612) 234-4240 !� 111 H n Sfreet Southeast - lluchinson,MN 55F50 July 20, 1994 �tj Hutchinson City ' Council g 111 Hassan Street S. E. Hutchinson, MN 55350 Dear Council Members When Augusta Homes made their presentation you received a letter from Jerry Gilligan of Dorsey Whitney to consider assessing Augusta Homes for the legal and financial costs related to this project. The Hutchinson Community Development Board of Directors agree with this recommendation. After meetings with Gary Plotz, Ken Merrill, the HCDC Finance Team, and the HCDC Board of Directors it is recommended that Augusta Homes be required to pay an assessment of $5,000 before the hearing date scheduled for August 23, 1994. They have already paid $1,000 making emir alance $4,000. This will assist in the expenses the City will occur to prepare for the hearing. Another amount is recommended after the hearing for the legal costs of preparing the development agreement. This amount will be equal to the actual costs for the City Attorney to draft the document. Brian Solsrud has been notified of the above recommendation and that the City Council will be taking action on this matter. The HCDC Finance Team is currently preparing a policy to present to the City Council for future developers requesting City of Hutchinson involvement in their projects. This policy will have a broader impact and establish a policy that developers can be given as soon as they inquire about governmental assistance. Sincere L L15ick eru�` HCDC Board of Directors 9 -� `tchinson 0 TO: Gary Plotz, City Administrator Mayor and City Council FROM: Dolf Moon, Director PRCE John Arlt, Park Specialist DATE: July 20, 1994 RE: Emergency Equipment Replacement The Parks Department Cushman utility vehicle is currently in need of extensive repairs. Doug Meier, Motor Pool Supervisor, recommends complete engine and transmission replacement which would cost an estimate $3500- $4000. The vehicle is up for replacement in 1997 and is currently out of use and thus our department has been hindered by it's absence especially during tournaments. The department is requesting that the equipment be replaced in lieu of the costly repairs. We propose that a 1995 John Deere Gator with a Rahn rake be purchased. We entered a lease agreement on a Gator two years ago and have found these vehicle very efficient for our department needs. The lease agreement is enclosed and the 1995 Gator would be handled the same way with L &P Supply of Hutchinson. The lease agreement consists of an initial payment of $4258.94, and an annual lease cost of $600. The vehicle would then be replaced every two years with the most current model . The lease agreement has proven to work very well to date and in this situation would be the most economical solution to this problem. The cost estimate on a new Cushman vehicle is roughly $14,500 for a comparable 1995 model . This lease arrangement with John Deere has proven to work extremely well in that we have faced virtually no down time due to maintenance repairs. In addition, the vehicles have proven to be extremely flexible and safe for multiple job functions. Below is a price comparison of the two vehicles: 1995 J.D. Gator $4258.94 Rahn rake attachment $1459.05 Annual Lease fee $ 600 1995 Cushman with attachment $14292.30 Repair bill on existing Machine $3500 -$4000 City Center Parks & Recreation 111 Hassan Street SE 900 Harrington Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 (612) 587 -5151 (612) 587 -2975 Fax (612) 234 -4240 Fax (612) 234 -4240 - Printed on recycled paper- Police Services 10 Franklin Street SW qHutchinson, MN55350 -2464 — � (612) 587 -2242 Fax (612) 587 -6427 U TO: Mayor & City Council FROM: Dolf Moon, Director of Parks and Recreation Doug Meirer, Motor Pool Supervisor DATE: May 20, 1992 RE: Request for Purchase /Lease The 1992 Budget includes $15,000 for the replacement of the 1981 Toro Workmaster. We are requesting the purchase of two John Deere 626 AMTs to replace the Toro Workmaster, and entering into a lease agreement with L & P Supply of Hutchinson for annual cost of $1,200 through 1997. The lease agreement will provide the City of Hutchinson two new fully warranted utility vehicles in years 1992, 1994 and 1996. We feel by providing two vehicles instead of one, productively through the parks department will be greatly enhanced. By entering into a lease agreement, maintenance costs through 1997 should decline due to a faster turnover of vehicles than is currently in place. The initial capital outlay for this program will come out of the equipment revolving fund. Future lease payments will be paid through the Parks Deparment Budget. Monthly maintenance costs will continue to be paid through the Parks Budget which is the current practice. Below you will find quotations from three vendors. L & P Supply 1470 South Grade Road Hutchinson, MN 55350 Cushman Motor Co. 2909 E. Franklin Minneapolis, MN 55406 (2) John Deere 626 AMT $7,991.90 (1) Cushman Ballfield Drag j11370 00 $9,361.90 (2) Cushman Runabouts $11,756.00 (1) Cushman Ballfield Drag 1_11370_00 $13,126.00 Minnesota Toro (2) Toro Workmasters $13,300.00 14900 Twenty First Ave. N (1) Cushman Ballfield Drag 1_11370_00 Minneapolis, MN 55447 $14,670.00 cc: Gary Plotz, City Administrator Ken Merrill, Finance Director .Cithl Flall 37 t15nlrin5ton arcurrr R'c >t (tit ?I SA':- i1:i1 Parts & Recreation 900 11m•ringtvn Street (1112) 1111tcllillson, Minnesota 5350 Ih mrr.l,m n', u, kJl Police Department 10 Franklin Street South (612)5S7-2242 q� P SUPPLY CO. /0 SOUTH GRADE RD. UTCHINSON, MN 55350 10(612) 587 -2332 SOLO TO: CITY OF HUTCHINSON HUTCHINSON CITY CENTER 111 HASSAN ST SE HUTCHINSON, MN 55350 -2522 INVOICE QUOTE 2 ; PART /MODEL # Y _------------------ DESCRIPTION----- - - - - -- -SLD -_ 4X2 GATOR 1 * DISCOUNT 1 WE NOW ACCEPT VISA, MASTER ---------------- --- -- -- ----- -------- -- - ---- -- Date........: Invoice #.. Customer #..: Salesperson.: P.O. #......: 07 -20 -94 Q01383, Page 1 587 -5151 BJ SHIP TO: CITY OF HUTCHINSON HUTCHINSON CITY CENTER 111 HASSAN ST SE HUTCHINSON, MN 55350 -2522 QTY iT:S 8/0 ; PRICE NET ; TOTAL ;X;O ------------------------------------------ 0 5199.00 5199.00 5199.00 T 0 - 1200.00 - 1200.00 - 1200.00 T CARD & DISCOVER CARD ------------------------------------------ SUBTOTAL 3999.00 TAX 259.94 INVOICE TOTAL 4258.94 AMOUNT PAID 0.00 BALANCE DUE LEASE C�22aN6F Z��t1� (od0 R i nuw /(� fii�r� i 997 2�s- PL,A,GEMEA-rr 6i2ar jgg7 X86 fir ra�D o,V Zt6�c v�/7S �G �e ! B us0 /N 1992 �'CT 0 0 MEMORANDUM TO: Gary Plotz, City Administrato FROM: Steve Madson, Chief of Polio DATE: July 20, 1994 RE: Communications Consulting Agreement op 5 tv�` ,q As you are aware, the City entered into a consulting agreement with W. M. Montgomery and Associates to assist in completing the communications report. This was completed June 28, 1994, with a presentation to the city council. As we enter the implementation period I believe the need exists to continue utilizing the consultant to assist in procuring as well as equipment installation. Because of the complexities of new technology, I do not feel comfortable in attempting to do this on my own. Therefore, I am requesting authority to extend the contract with W. M. Montgomery and Associates. I have received a quote of $90 per hour for engineering and $70 per hour for associate time. I believe we can minimize the expense, however, by extending the contract which I believe will ultimately save the city money. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /Ikg 94 -02 -0017 LJ 11 DATE: July 20, 1994 HUTCHINSON AREA CHAMBER OF COMMERCE 206 Main Street North • Hutchinson, MN 55350 (612) 587 -5252 MEMORANDUM TO: Hutchinson City Council FROM: Vi Mayer, Executive Director The Hutchinson Area Chamber of Commerce is seeking permission to erect a enclosed billboard type sign to be placed on the boulevard next to our building on 1 st Avenue N.W. This sign would be used to display a city map and other community information. This sign will be constructed so as not to impede vehicular flow. If a franchise agreement is necessary, we ask that the city attorney draw up this document. This project has been discussed with Jim Marka, Building Inspector. Thank you for your consideration. V 9 ACCREDITED <....... .. ... ..nce 0 n U M E M O R A N D U M DATE: Jul 26th, 1994 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of July Attached is a listing of the delinquent water and sewer accounts for the month of July. Recommend service be discontinued on Monday, Aug 1st, 1994 at Noon. City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fox(612)234 -4240 3- 445- 0317 -054 Paul Schmidt 317 Griffin Av Hutchinson MN 55350 317 Griffin Av 144.20 CC: Gordon Braun 119 Coronado Av Los Alton CA 94022 Promises $50 July 29, $50 Aug 12, $44.20 Aug 19, Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 Police Services 10 Franklin Street SW Hutchinson, MN55350 -2464 /D 711 (612) 587 -2242 Fax (612) 587 -6427 2- 310 - 0934 -022 2- 725 - 0784 -021 2- 670- 0585 -084 Wm Herdina Veronica Bulau Robert Stone • 934 Church St 784 Milwaukee Av 585 Lynn Rd Hutchinson Mn 55350 Hutchinson MN 55350 934 Church St 784 Milwauke Av 585 Lynn Rd 214.44 131.73 115.64 Promises Aug 5 2- 805- 0325 -016 2- 675 - 0544 -031 2- 350- 0325 -002 Terry Bisbee Keith Krommenhoek Thomas Smith 325 E Pishney Lane 544 Madson Av 325 Dale St Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 544 Madson Av 325 Dale St 67.14 136.74 132.33 Promises $30.00 July 26 Promises July 29 Promises July 28 2 -555- 0530 -041 2 -700- 1320 -001 2- 350- 0505 -021 3 -275- 0724 -071 Ronald J Thompson Richard Mattson Greg Meyer 1320 McDonald Dr 505 Dale St 724 California St Hutchinson MN 55350 Hutchinson MN 55350 1320 McDonald Dr 505 Dale St 724 California St 117.95 91.91 32.45 Promises Aug 3 2- 465- 0626 -081 2- 725 - 0784 -021 Chris Johnson Veronica Bulau 626 Harmony Lane 784 Milwaukee Av Hutchinson MN 55350 Hutchinson MN 55350 626 Harmony Lane 784 Milwauke Av 97.99 131.73 Promises July 29 2- 805- 0325 -016 2- 470- 0715 -031 Terry Bisbee E Duesterhoeft 325 E Pishney Lane 715 Harrington St Hutchinson MN 55350 Hutchinson MN 55350 325 E Pishney Lane 715 Harrington St 67.14 132.33 Promises $30.00 July 26 Promises $37.14 Aug 5 2 -555- 0530 -041 Angela Biehler 3 -275- 0724 -071 530 Jackson St Greg Meyer Hutchinson MN 55350 724 California St 530 Jackson St Hutchinson MN 55350 124.98 724 California St 32.45 2- 610- 0515 -064 cc: Jean Delbarre Charles Jahnke 724 California St 515 Lakeview Ln Hutchinson MN 55350 Hutchinson MN 55350 515 Lakeview Ln 105.14 Hutchinson 0 9 community hospital burns manor nursing home 1095 Highway 15 South • Hutchinson, MN 55350 • 612/234 -5000 July 22, 1994 JVL 2 6 10 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan St. S. Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The board of directors of Hutchinson Community HospitaUBums manor Nursing Home, as part of their regular meeting on July 19, considered an emergency request for purchase of a replacement autoclave (sterilizer) for use in the surgery department of the hospital. Because of the emergent need for the equipment, the usual bidding process was not followed. Instead, the board authorized hospital administration to obtain two quotes from the only two manufacturer of the • surgical sterilizer needed and to proceed with the purchase. An analysis of the quotes received showed that there were significant differences in the two sterilizers quoted, and staff requested purchase of the higher quoted sterilizer for safety reasons. (See attached.) Due to these differences, an opinion was sought from the City Attorney and a resolution was passed by the board of directors to accept the higher quote from the American Sterilizer Company (AMSCO) at a cost of $35,126. The equipment was ordered today as replacement for a non - functioning unit. Don Erickson and Barry Anderson will be able to answer any questions you may have regarding this equipment at your next regular meeting. If I can answer further questions, please contact me. Sincerely, President PGG:lh 0 COMMUNITY HOSPITAL/ R NURSING HOME /D HUTCHINSON COMMUNITY HOSPITAL/ REVISED 7/19/94 BURNS MANOR NURSING HOME Capital Expenditure for Central Processing Equipment Action Requested: Approve request for capital expenditure to replace autoclave in Central Processing area. Background: The current system includes two (2) steam autoclaves installed when the facility was built in January 1969. Maintenance has always been done to keep quality of performance high. In 1991, during the remodeling project, one of the units (which had been causing the most problems) was replaced with a new pre -vac gravity advanced technology unit. Due to decreasing reliability and performance, together with increasing maintenance, the other unit now has been used for decontamination and back- up since January 1994. However, in the past five months, nearly $800 has been spent on parts because replacement parts have to be specially built and, since May, the unit has been placed "out of service" because the rebuilt timer still does not work without manual operation and is not dependable. Vessel chamber is cracked and has been welded but requires constant monitoring for pressure safety. Rational for Consideration: Present Unit o Gravity cycle only. o Sterilization phase takes 30 minutes. o Outdated monitoring documentation. o Staff time required to visually and manually time cycles. o Frequent "wet loads" not cost effective due to staff rework and wasted materials. o Not reliable or dependable. Proposed Unit o Pre- vacuum/gravity cycle. o Sterilization phase takes four (4) minutes. o Print -out documentation. o Micro - computer with automatic pre -set cycle parameters, push- button start, and automatic shut- off. o No wet loads due to advanced technology. o Reliable and dependable. o High maintenance costs due to o Minimal maintenance with new age of unit; some parts not unit. available. 0 11 /O 14 • Capital Expenditure for Central Processing Eauinment Page Two Other Information 1. Potential for capital expenditure carried for past three years on budget due to age and maintenance costs. 2. Present process has caused increased "flashing" for instrumentation because sterilization demands cannot be met. This is not recommended by JCAHO. 3. During past month have had 15 -25 hours of overtime for the surgical technician per week due to only one unit working and late days. 4. One 20 -inch chamber unit is not adequate for this facility to meet the necessary sterilization needs. 5. Volume of reusable vs. disposable items has increased in order to be more cost effective. 6. Increased technology, some total joint orthopedic procedures require 13 instrument trays, along with our regular set -up. 7. Present boiler should be adequate. Financial Impact: Approximate cost: $35,126. Includes installation. Payback: 1.0 years Budgeted amount: $40,000 • ADWC:BKAUTCEX.DOC \J RESOLUTION • THIS RESOLUTION is made and entered into this 19th day of July, 1994, by the Hutchinson Community Hospital/Bums Manor Nursing Home. RECITALS: 1. The Hospital/Home has solicited information and quotations relative to the purchase of sterilization equipment for the purpose of sterilizing medical equipment as required by local, state and federal law. 2. The Hospital/Home has received only one quotation that includes required and necessary safety features including, but not limited to, the following: a. Teflon racks, which reduce the risk for personal injury, b. A higher temperature setting for shorter sterilization times, required for the purpose of eliminating the possibility for infection or potential contamination, 3. In addition, only one manufacturer makes a unit which requires no cartridge replacement • 4. A properly functioning sterilizing unit, meeting the specifications of the Hospital/Home, is important to the health and welfare of the patients of the hospital as well as the employees of the Hospital/Home. market. 5. Accordingly, the provisions of Minnesota Statute 471.36 apply to this non - competitive NOW THEREFORE, Hutchinson Community Hospital/Bums Manor Nursing Home is hereby authorized to accept the quotation of $35,125.98 from the American Sterilizer Company (AMSCO) for a sterilizing unit and the Hospital/Home administration is hereby authorized to enter into the necessary contracts and issue the necessary documents to complete the transaction. HUTCHINSON COMMUNITY HOSPITAL/ BURNS MANOR NURSING HOME BOARD OF DIRECTORS By. Q � Attes . • Its: Secretary Philip . Graves, President N. OPEN -HOLD COUNCIL REPORT Tue Jul 26 1994 11:32:55 Page 1 ----------------------------------------------------------------------------- 99 ARNOLD & MCDOWELL PROF SERVICES $212.94 $212.94 1992 TICB ARNOLD & MCDOWELL 1994 IMPRO CONST RUST ENVIRONMENT AIRPORT RENOVAT. PROF SERVICES - SHOPKO PROF SERVICES MATHIOWETZ CONSTRUCTION IMPROV OTHER THAN BLDG MCLEOD COUNTY AGRICULTURAL ASS PER AGREEMENT CENTRAL GARAGE BRANDON TIRE CO CARQUEST AUTO PARTS CITY OF HUTCHINSON •COAST TO COAST CROW RIVER AUTO CROW RIVER GLASS EARL ANDERSON ASSOC G & K SERVICES GRAFIX SHOPPE HARPEL BROS.INC HUTCH COOP CENNEX L & P SUPPLY CO MANKATO MOBILE RADIO MIDWEST MACHINERY MTI DIST.CO PLOWMANS SNAP ON TOOLS CORP STEWARD ENTERPRISES STREICHERS TERMINAL SUPPLY CO WIGEN CHEVROLET CO ZIEGLER INC ENERGY LOAN FD LAMPRECHT &, DURWOOD GkENERAL FUND PARTS & LAB OIL FILTER JULY DENTAL NUTS & BOLTS CONTRACT REPAIR & MAIN MIRROR REPAIR VALVE UNIFORMS KITS REPAIR PARTS TIRES CAP SCREW WIPER MOTOR VEHICLES 8 & 10 PARTS REAR AXLE KIT SALES TAX FLORES LGHT SYNERGYN MACHINERY & EQUIPMENT PARTS REPAIR WINDOW CUTTING EDGE PAYMENT #6 $140.65 $140.65 $3,129.74 $3,129.74 $88,079.87 $61,866.00 $149,945.87 $187.49 $446.39 $432.09 $2,54 $304.05 $8.00 $78.63 $67.57 $567.95 $387.48 $460.71 $117.83 $917.90 $359.36 $244.93 $116.44 $60.67 $178.39 $782.65 $108.55 $279.20 $63.17 $6,171.99 $539.68 $539.68 11-A 1 OPEN -HOLD COUNCIL REPORT Tue Jul 26 1994 11:32:55 Page 2 ----------------------------------------------------------------------------- & B ELECTRIC FLOURSCENT LAMP $163.39 .A AAGARD WEST JUNE PICKUP $914.14 AG SYSTEMS PUMP $74.12 ALBINSON MEASURING WHEEL $158.94 ALLEN OFFICE PROD OPERATING SUPPLIES $7.43 ALLIED MECH.SYSTEMS SUPPLIES $83.70 AM RISK SERVICES JYLY 1994 FEE $800.00 AM.WELDING SUPPLIES ACETYLENE $51.90 AMERICAN CAREER APPAREL BASIC JACKET $79.50 AMERICAN HOTEL REGISTER CO. FREIGHT $1,436.57 AMERICAN RED CROSS CRS N/C $3.58 AMOCO OIL CO MISCELLANEOUS $19.55 ANDERSON'S DECORATING CENTER SUPPLIES $81.13 ART IN BRONZE PLATE $70.00 BEALS, STEVE RECREATION ACTIVITY FE $75.00 BENNETT OFFICE SUP. SERVICE CONTRACT $107.98 BENNIN, JEFFRY REFUND TREE APPLICATIO $5.00 BOLTON & MENK, INC. PROF SERVICES $808.64 BRANDAU, JON CANCELLED DANCELINE $15.00 BREITKREUTZ, JERILYN REFUND $10.00 BRINKMAN STUDIO PHOTO FINISH $17.99 BRUNDELL, SHARI REFUND $15.00 BUSINESSWARE SOLUTIONS FAXMODE $239.63 C.RIVER VET CLINIC VET BILL $447.00 CASH WISE GROCERIES $657.98 CELLULAR 2000 JUNE CHARGES $227.78 •CENTRAL GARAGE JUNE REPAIRS $8,963.72 CENTRAL LANDSCAPE SUPPLY EROSION BLANKETS, FABR $395.65 CITGO FILM $12.33 CITY OF HUTCHINSON JULY MEDICAL $39,517.67 COAST TO COAST SUPPLIES $721.37 COUNTY RECORDER COUNTY RECORDER $409.50 CULLIGAN WATER COND 3 BAGS SOLAR $12.32 DAGGETT, DORIS 14.5 HOURS $101.50 DOSTAL, ROSA OTHER CONTRACTUAL $15.00 DRAEGER, CHUCK UMPIRE 1 GAME JULY 5 $15.00 DUELATRON ADVANCE TRAINING SYS PORTABLE T21B TARGET S $2,500.00 DUKART, NANCY RECREATION ACTIVITY FE $75.00 EBERHARDT, DAVID CANCELLED FROM TWINS G $12.00 ELECTRO WATCHMAN SEMI ANNUAL CHARGES BU $191.70 ERICKSON OIL PROD JUNE CHARGES $7.83 FAMILY REXALL DRUG PHOTO /POSTER BOARD $70.39 FARENBAUGH, JIM UMPIRE YOUTH TOURN $25.50 FARM & HOME DIST. CO OPERATING SUPPLIES $10.05 FEED RITE CONTROLS SUPPLIES $339.04 FESTIVAL FOODS CLEANERS $286.88 FITZLOFF HARDWARE SUPPLIES $157.17 FLOOR CARE SUPPLY SOLVENT SPOTTER $27.04 FLOWERS BY JERRY AZALEA- W.SELL $24.44 FRANK, FERN 13.5 HOURS $94.50 G & K SERVICES OTHER CONTRACTUAL $966.11 KELLY REFUND TWINS GAME 2 $12.00 •GORANSON, GREAT PLAINS SUPPLY BLACK CLOSER $10.53 HAGEN, RUTH 14.5 HOURS $101.50 OPEN -HOLD COUNCIL REPORT Tue Jul 26 1994 11:32:55 Page 3 JOHNSON, MICHELLE CASH ADVANCE $245.00 •HAMMOND- HENRYS FOODS INC CLEANING SUPPLIES $471.77 HENSEN, MARK EXP $15.06 HUTCH COOP CENNEX JUNE FUEL $4,177.40 HUTCHINSON CELLULAR MOTOROLA TAC LITE $564.45 HUTCHINSON LEADER HELP WANTED $881.80 HUTCHINSON UTILITIES LU 150 BLUBS $800.93 I.T.L. PATCH COMPANY MODEL GOLD PIN MILT CL $473.10 INSURANCE PLANNERS EMPLOYEE BOND $6,963.00 JOHN DANIELS INC FEES $489.08 JOHNSON, ROSINA 13.5 HOURS $94.50 JUUL CONTRACTING CO GRATE & CASTINGS $144.00 KNIGGE, DARLEEN 13.5 HOURS $94.50 KOPF, ANN REFUND DANCELINE $24.00 KOTTKE, GRACE 13.5 HOURS $94.50 KREIE, IRMA 13.5 HOURS $94.50 LANE, MARILYN REFUND SWIM $10.00 LEAGUE OF MN CITIES 3RD QTR W.COMP $31,187.74 LEE COLLINS LIMITED DIAZO LETTERING TAPE 5 $83.59 LINDER BUS COMPANY 3 BUS TO TWINS GAMES& $556.80 LOGIS MAY LOGIS $23,977.67 M.C.M.T. INC MONTHLY FEES $21.85 MADSON, STEVEN CASH ADVANCE $95.00 MANKATO MOBILE RADIO SHOP SUPPLIES $30.00 MARKA, JAMES SAFETY GLASSES $91.79 MCGARVEY COFFEE INC COFFEE & SUPPLIES $32.40 •MCPEF CONFERENCE $235.00 MEEKER SAND & GRAVEL SAND $489.53 MERRILL, KENNETH B. CONFERENCE $163.35 MINNCOMM PAGING COMMUNICATION $114.12 MN PLANNING ASSOC. 9 MEMBERSHIPS $247.50 NATIONAL SEMINARS GROUP TRAVEL SCHOOL CONFEREN $98.00 NICKLASSON ATHLETIC CO OPERATING SUPPLIES $484.39 O'NEIL DAWN REFUND $10.00 OGREN, DAWN REFUND $12.00 OLSONS LOCKSMITH LABOR $203.82 DUSKY, MARGO REFUND COREC SOFTBALL $13.00 PEARCE, LORRAINE REFUND FOR $25.00 PETERSON BUS SERVICE PROFESSIONAL SERVICES $305.25 PIONEER QUICK STRIPE ARCTIC $445.00 PIONEERLAND LIBRARY SYSTEM 3RD QUARTER $17,189.00 PLUMBING & HTG DOCTOR ONDENSOR $1,910.00 PROCHNOW, EVELYN 14.5 HOURS $101.50 RECREONICS PHENOL RED W /INDICATOR $51.52 REYNOLDS FENCE 200 WIRE TIES $15.98 RICHARD ALAN PRODUCTIONS AUDIO CASSETTE $8.00 ROTO ROOTER FLOOR DRAIN CLEANING $55.00 SCHMELING OIL CO 33 GALS BULK OIL $277.64 SCHMIDT, HARRIET 13.5 HOURS $94.50 SCHUMACHER'S CURLEX $452.29 SCHWANS SALES ENTERPRISES INC FOOD PRODUCTS - CONNCESS $53.40 OF STATE MISCELLANEOUS $35.00 •SECRETARY SELECT CARE DUE FROM UTILITIES $235.50 SEVEN WEST WASH & DRY POAL $98.94 OPEN -HOLD COUNCIL REPORT Tue Jul 26 1994 11:32:55 Page 4 INSURANCE FUNDS CASH WISE GROCERIES GLUE $122.74 •SHOPKO SIMONSON LUMBER CO MATERIALS $89.12 SORENSEN FARM SUPPLY 50 LB WIRE $144.13 SOUTHAM BUS COMM BULLTEIN $747.50 EMPLOYEE SPORTS & ED ASSC CANDY BAR ASST $46.86 AMERICAN FAMILY INS CO. STANDARD PRINTING ORANGE ASTRO PAPER $9.69 $135.10 STAR TRIBUNE MISCELLANEOUS $162.00 7 -16 STEPP MFG CO INC REPAIR SPH 1.3 LABOR $84.80 CONTRIB TEK MECHANICAL GASKETS $40.79 EMPLOYEE TESSMER, JEANNIE REFUND $38.00 PERA LIFE INS CO. TEWS, CLARA 13.5 HOURS $94.50 $124.50 THE SALTMAN SALT BAGS $88.61 7 -16 THOMPSON, SHEILA REFUND FOR SWIMMING $10.00 CONTRIB TOTUSHEK, NORMA 13.5 HOURS $94.50 EMPLOYEE TRI CO WATER COND 20 BAGS SALT $88.18 PUBLIC EMPLOYEES TWO WAY COMM INC SPKR $110.62 $12,465.19 U S POSTMASTER POSTAGE $230.00 7 -16 UNITED BLDG CENTERS DRIVE IN WEISER $55.87 CONTRIB VANHALE, EVELYN 13.5 HOURS $94.50 VIEYRE, ERIK COACH /UMPIRE $91.38 VLCEK, KEN ORGANIC FERTILIZER $225.00 WAL -MART FABRIC $298.36 WALTER, BOND REFUND OF REC CNTR $25.00 WESELOH, PHYLLIS 13.5 HOURS $94.50 WEST PUBLISHING CO MISCELLANEOUS $105.99 WINTER, LAWERENCE SAFETY BOOTS $30.00 •WIXCEY, HARRIET 13.5 HOURS $94.50 WM MUELLER & SONS STREET MAINT.MATERIALS $1,457.02 XEROX CORP COPY MACHINE $648.50 ZEE MEDICAL SERV SAFETY SUPPLIES $65.79 $162,273.80 INSURANCE FUNDS CASH WISE GROCERIES $81.86 $81.86 PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EMPLOYEE CONTRIB 7 -16 $655.00 AMERICAN FAMILY INS CO. EMPLOYEE CONTRIB 7 -16 $135.10 GREAT WEST LIFE INS. CO. EMPLOYEE CONTRIB 7 -16 $100.00 H.R.L.A.P.R. EMPLOYEE CONTRIB 7 -16 $150.30 ICMA RETIREMENT TRUST EMPLOYEE CONTRIB 7 -16 $1,709.00 PERA LIFE INS CO. EMPLOYEE CONTRIB 7 -16 $124.50 PERA- D.C.P. EMPLOYEE CONTRIB 7 -16 $52.02 PRUDENTIAL EMPLOYEE CONTRIB 7 -16 $140.00 PRUDENTIAL MUTUAL FUNDS EMPLOYEE CONTRIB 7 -16 $318.46 PUBLIC EMPLOYEES EMPLOYER CONTRIB 7 -16 $12,465.19 TEMPLETON INC EMPLOYEE CONTRIB 7 -16 $438.85 WADELL & REED EMPLOYEE CONTRIB 7 -16 $150.00 •WITHHOLDING TAX ACCT EMPLOYER CONTRIB 7 -16 $30,720.56 $47,158.98 OPEN -HOLD COUNCIL REPORT Tue Jul 26 1994 11:32:55 Page 5 AmEURAL F. D. PARTS $13.51 BARCLAY RECYCLING BRODD, JIM RURAL MILEAGE $23.25 EMANS, BRAD RURAL MILEAGE $15.50 HOMAN, ED RURAL MILEAGE $22.25 HUTCH COOP CENNEX JUNE FUEL $29.74 POPP, JIM RURAL MILEAGE $2.00 PRECHT, BRUCE RURAL MILEAGE $26.25 REDMAN, RANDY RURAL MILEAGE $18.00 REYNOLDS, JOHN RURAL MILEAGE $7.25 SCHRAMM, STEVE RURAL MILEAGE $16.25 PARTS S & S LIFT STATI $102.54 FARM & HOME DIST. CO $160.49 WATER /SEWER FUND AAGARD WEST JUNE PICKUP $266.29 ABM EQUIPMENT PARTS $13.51 BARCLAY RECYCLING COMPOST BINS $7,938.60 BIG BEAR AUSTRIAN PINE $42.59 BLAIR PUMP CO. LMI PUMP $508.58 BOUSTEAD ELECTRIC & MFG REPAIRED AQUATROL BOAR $225.03 CENTRAL GARAGE JUNE REPAIRS $807.78 CITY OF HUTCHINSON JULY MEDICAL $4,266.71 COAST TO COAST SUPPLIES $344.16 CROW CHEMICAL CO CARPET ANCHOR KIT $45.73 CURTIN SCIENTIFIC CO HANDSOAP $186.55 •D.P.C.IND.INC CHLORINE $1,275.19 DYNA SYSTEMS SKINTIGHT CLEAR $56.51 ELECTRIC SCIENTIFIC CO SERIES 27 CONTROL $165.91 FADDEN PUMP CO. PARTS S & S LIFT STATI $102.54 FARM & HOME DIST. CO SUPPLIES $80.73 FEED RITE CONTROLS CHLORIDE SOLUTION $1,034.76 FISHER SCIENTIFIC METER $378.15 FLOOR CARE SUPPLY SUPPLIES $566.76 G & K SERVICES UNIFORMS $416.42 GOPHER STATE INC JUNE SERVICES $99.75 HACH COMPANY ELECT PKG $173.10 HARRIS MECHANICAL CONTRACTUAL $1,025.00 HUTCH COOP CENNEX JUNE FUEL $563.82 HUTCHINSON WHOLESALE SUPPLIES $32.02 JOHNSON MACHINING LAB & MAT $50.00 JOHNSON, DOUGLAS SAFETY BOOTS $70.00 JUUL CONTRACTING CO VALVE BOX TOP SECTION $3,401.00 LAB SAFETY SUPPLY INC SUPPLIES $1,439.26 LEAGUE OF MN CITIES 3RD QTR W.COMP $2,766.60 LEEDS & NORTHRUP ELECTRODE $92.45 LOGIS MAY LOGIS $2,925.02 LTP ENTERPRISES BLACK NIPPLE $52.96 MN VALLEY TESTING LAB OTHER CONTRACTUAL $396.50 MN.WASTEWATER OPER.ASSN. MEMBERSHIP $10.00 NCL SUPPLIES $429.09 R A K INDUSTRIES RAINSUIT W /HOOD $667.64 • RADISSON HOTEL PLYMOUTH LODGING- M.GRAHAM $365.00 RUST ENVIRONMENT PROF SERVICES $955.47 OPEN -HOLD COUNCIL REPORT Tue Jul 26 1994 11:32:55 Page 6 ----------------------------------------------------------------------------- SANIFILL INC REFUSE - LANDFILL CHAR $8,166.19 • SHOPKO KITCHEN WALL CLOCK $37.72 STANDARD PRINTING SUPPLIES $97.74 STRINGER BUS SYSTEMS MTCE CONTRACT $236.25 TEPLEY EQUIPMENT REPAIR & MAINTENANCE S $42.91 TRI CO WATER COND SALT $14.70 VAN BERGEN & MARKSON INS MECH SEALS, ETC $826.45 VESSCO INC PROBE CLEANER $51.87 WATERPRO 500 METERS GASKETS $62.95 $43,774.16 $413,590.16 • IMMEDIATE PAY COUNCIL REPORT Tue Jul 26 1994 11:30:39 Page 1 980 TIDS FIRST TRUST INTEREST PAYMENT $5,487.50 $5,487.50 1993 IMPRO.CON B WM MUELLER & SONS ESTIMATE #1 $46,357.82 $46,357.82 AIRPORT RENOVAT. MCLEOD COOP POWER UTILITIES $13.52 $13.52 CENTRAL GARAGE FORTIS BENEFITS JULY LTD $15.83 MN.MUTUAL LIFE JULY LIFE $6.51 $22.34 AIRPORT RE40VAT, MATHIOWETZ CONSTRUCTION CONTRACTORS PAYMENTS E $172,779.34 $172,779.34 &ENERAL FUND BEAVER MOUNTAIN WATER SLIDE WATER SLIDE TRIP $210.00 CASH WISE SUPPLIES $764.66 DEPT NATURAL RESOURCES DNR $1,142.00 DEPT OF LABOR & INDUSTRY MISCELLANEOUS $10.00 FORTIS BENEFITS JULY LTD $1,091.92 GLENCOE LIONS DEPOSIT $50.00 GREGOR, JOHN ADVANCE $300.00 HUTCHINSON TEL CO JULY PHONE $4,202.81 HUTCHINSON UTILITIES GAS & ELEC $5,842.77 KILLIAN,ERIC RADAR SCHOLL $39.14 MCLEOD COOP POWER UTILITIES $241.97 MN DEPT OF REVENUE MN SALES TAX ARENA APR $279.00 MN LANDSCAPE ARBORETUM SENIOR CNTR TOUR $126.00 MN.MUTUAL LIFE JULY LIFE $471.66 OLIVE GARDEN, THE DINNER 34 $260.44 QUEEN OF EXELSIOR CRUISE $1,210.71 US WEST COMMUN COMMUNICATIONS $207.21 $16,450.29 PAYROLL FUND PUBLIC EMPLOYEES EMPLOYER CONTRIB 7 -8 $12,158.04 $12,158.04 *WATER /SEWER FUND IMMEDIATE PAY COUNCIL REPORT Tue Jul 26 1994 11:30:39 Page 2 ----------------------------------------------------------------------------- .FORTIS BENEFITS JULY LTD $162.97 HUTCHINSON TEL CO JULY PHONE $509.52 HUTCHINSON UTILITIES GAS & ELEC $15,798.50 MN DEPT OF REVENUE W/S TAX JUNE 94 $4,391.00 MN.MUTUAL LIFE JULY LIFE $66.15 $20,928.14 WIRE TRANSFER PAYROLL FUfdD ni DEPT OF REVF1'aUE 0 1 EMPLOYEE CONTRIBUTION $274,196.99 $6,008,73 HANDWRITTEN CHECKS JULY 26, 1994 IQUOR FUND A &B ELECTRIC INC LIGHT FIX COOLE 69.10 CITY OF HUTCHINSON LOTTERY SALES 189.00 CITY OF HUTCHINSON LOTTERY SALES 604.00 CITY OF HUTCHINSON PAYROLL DED 5,042.80 CITY OF HUTCHINSON W/S PAYMENT 154.96 ED PHILLIPS WINE PURCAHSE 2,871.63 GRIGGS COOPER 8,567.57 HUTCHINSON FIRE & SAFETY YR CONTRACT 13.74 HUTCHINSON UTILITIES UTILITY 1,024.35 INSURANCE PLANNERS LIB INSURANCE 3,534.00 JOHNSON BROTHERS LIQ/WINE PUR 8,602.01 KARP ADV 7.00 KUBASCH & SONS INC MONTHLY SERV 167.47 LENNEMAN BEV BEER PUR 6240.25 LOCHER BROTHERS BEER PUR 8873.3 LORI LUNDHOLM SERVICE 42.6 MN SHERIFF ADV 30 PETERSON RODEO PROMO ADV 100.00 QUALITY WINE WINE PURCHASE 4892.43 TRIPLE G BEER PUR 24715.1 TOTAL $75,741.31 MN REV DEPT JUNE SALES TAX $15,362.00 • MEMORANDUM FOR YOUR INFORMATION TO: Mayor Torgerson FROM: Steve Madson, Chief of Polic�l DATE: July 20, 1994 RE: E -911 Reimbursement Recently you received a letter from Jim Beutelspacher, State E -911 Product Manager. Essentially, the letter indicates that the City will be receiving approximately $9,500 per year to assist in operating the E -911 system. I have found the information somewhat vague and seek to obtain additional information as to how the money is actually to be used. • On July 11, 1994, 1 received a telephone call from Sheriff Kopesky indicating that he believed the money collected should go to McLeod County to assist in paying off equipment that will be installed in our communications center. I advised him that further study was needed before I could or would comment on his request. Perhaps this money could be used as a catalyst to obtain the $50,000 annually from McLeod County. A meeting has been scheduled for October 14 in Hutchinson to obtain more information on this issue. Following this meeting I will report to you my findings. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /Ikg 94 -01 -0014 • 0 a U.S. Department of Transportation Federal Aviation Administration FOR YOUR INFORMATION Airports District Office - Minneapolis 6020 28th Avenue South, Room 102 Minneapolis, Minnesota 55450 June 27, 1994 Attn.: Rose L. Eakins Sky's the Limit, Inc. 760 Airport Road Southwest Hutchinson. Minnesota 55350 RE: Hutchinson Municipal Airport Hutchinson, Minnesota Proposed: Hangar Airspace Case No. 94 -AGL- 1448 -NRA Dear Ms. Eakins: The Federal Aviation Administration has completed an aeronautical study of the subject proposal as per your submitted Federal Aviation Administration (FAA) Form 7460 -1 "Notice • of Proposed Construction or Alteration ", dated June 8, 1994. Based on that study we interpose no objection from an airspace utilization standpoint, provided: This determination does not include temporary construction equipment, such as cranes, derricks, etc., which may be used during the actual construction phase of the proposal. Such equipment which has a height greater than the proposed structure and a height which would exceed the notice standard of Part 77 of the Federal Aviation Regulations requires separate notice. If prior notice for temporary construction equipment is required, please complete and return a separate FAA Form 7460 -1 "Notice of Proposed Construction or Alteration" Ae recommend that FAA Advisory Circular (AC) 150/5370 -2C be followed during construction. Sincerely, Michael Pinkley Airports Airspace Analyst cc: AGL -531 • MN -DOT THIS IS YOUR WORKSHEET Please Type or Print on This Form Form Approved OMB N0.2120.0001 aNotice of Proposed Aeronautical Study Number dam„ Construction or Alteration IgMture of Propo sal 2. Complete Description of Structure A. B. Class C. Work Schedule Dates ' / •' -,L+' - 1 Please describe, on a separate sheet of paper N necessary, the construction aberation. g New Construction * ® Permanent iL—JI i proposed or invong transmitting stations, include A involving Afferetion Temporary (Duration nanths End 1_ -; / proposals effective radiated pourer (ERP) and assigned frequency of all proposed or modified transmitters on the structure. IN not known, give frequency band and maximum ERF$ * N Alteration, Provide previous FAA Aeronautical S tidy Number, N available: 3A. Nei address, and telephone number of kNv duel, company corporation, etc. proposing the eomtruetlon or afteratbn. ( Number, Street City. State, and Zip Code) B. For proposals involving overhead wire, transmission lines, SK x� ? etc., include the size and the configuration of the wires and k . st v their supporting structures. C. For all ll proposals, Include site orientation, dimensions, and construction materials oft* proposed or ahered structure. C r �, S$� _ S8' �, D. Optlonsl— Describe the type of obstruction marking and ( ) lighting system desired for your structure. The FAA will Area Code Telephone Number recommend appropriate marking and Fighting for the structure in accordance with the standards of Advisory Circular AC 70/7460 -1. An FAA marking and lighting 3B. Name, address and telephone number of proponent's representative, N different than 3A above. recommendation will reflect the minimum acceptable level of conspicuity, necessary to warn pilots of the presentee of an object However, the FAA, under certain circumstances, will not object to the use of a system (such as a medium intensity flashing while light system or a dual ( lighting system) other than the recommended standard. Area Code) Telepone Number 4. Location Of Structure 5. Height-and Elevation tturearew" A Coordinates I N beams of secmd%• B. Nearest CM or Town and State *A C. Nearest public or military a'vporL heliport, ffighgerk. or seaplane base j� A Elevation of site above mean sea level. Latitude ol r a 4'fc+!y,;r5enl Longitude 0 r (1). Distance b 4B (1). Distance from structure m nearest B. Height of structure including all C, / L/ [. point of nearest runway appurtenances and lighting above .J'Y �,/ /" i L��C. M -/:� E f ground or water. 48111burce of coordinate information for item 4A above. (2). Direction to 4B (2). Direction from structuture to airport C. Overall height above mean sea level ❑ wad chart El Survey El specify GJc ! x bti �i /kP� � % IA • BI tudr.de the meruxe datum 011108 ccordimes, l knmm. 4E Describe, on a separate sheet of paper, the location of the site with respect to highways, streets, airports, Other ❑ NAD 27 ❑ NAD 83 ❑ prominent terrain features, existing structures, etc. Attach a copy of a U.S. Geological Survey quadrangle map 7.5 SWify minute series or I equivalent) showing the construction site. M available, attach a copy of a documented site survey with the surveyor's certification. FAILURE TO PROVIDE ALL REOUF-STED INFORMATION MAY DELAY PROCESSING OF YOUR NOTICE Notice is required by Pan 77 of the Federal Aviation Regulations (14 C.F.R. Pad 17) pursuant to Section 1101 of the Federal Aviation Act of 1958, as amended [49 U.S.C. app. § 15011. Persons who Mowngy and wil fully violate the Notice requirements of Pad 77 are subject to a civil penalty of $1,000 par day until the notice is received, pursuant to Section 901(a) of tie Federal Aviation Act of 1958, as amended (49 U.S.C. app § 1471 (all as well as she fine lcrimnai penally) of not more than $500 for the first offense and not more than $2000 for subsequent offenses, pursuant to Section 902(a) of the Federal Aviation Act of 1958, as amended (49 U.S.C. app § 1472(al). I HEREBY CERTIFY that all of the above statements made by me are true, complete, and correct to the best of my knowledge. In addition, I agree to obstruction mark and/or light the structure in accordance with established marking & lighting standards as necessary. Date Typed or Printed Name end Tea of Person riling Notice Signature NOTICE TO PREPARER OF FORM 1. Retain this Work Sheet as your copy. 4. Print or type all items. The address area will be used to return a copy of this form. 2. Complete and return the remaining copies. (See Above.) Do Not Remove Carbons. 5. Notification to the FAA does not waive the requirements of any other government agency. 3. Be sure all copies are legible. 6. FAA will acknowledge this notice within 30 days of its receipt. Agency Display Of Estimated Burden For Notice of Proposed Construction or Alteration The public report burden for this collection of information is estimated to average t hour and one minute per response. N you wish to comment on the accuracy of the estimate or make suggestions for reducing this burden, please direct your comments to OMB is and the FAA at the following addresses. Please DO NOT RETURN your form to either of these addresses. Office of Management and Budget — and — U.S. Department of Transportation Paperwork Reduction Project 2120 -0001 Federal Aviation Administration Washington, D.C. 20503 Airspace and Obstruction Evaluation Branch, ATP -240 800 Independence Avenue, SW Washington, D.C. 20591 1 i i Em" ioAr -i 0 • • HUTCHINSON FIRE DEPARTMENT MINUTES REGULAR MEETING Monday, June 6, 1994 The meeting opened at 8:15 p.m. The minutes were read and approved. The pork chop feed is Monday, August 29, 1994. Brad reported the department would like to thank Craig A. for his hard work with the banquet. Fire Prevention Safety Camp in on Wednesday. Help is needed if anyone has time. The bills and runs were read as follows: BILLS CITY AND RURAL ACCOUNT Coast to Coast NFPA Hillyard M.C.M.T. Sears Sewing Basket Hutch Fire & Safety Two -Way Comm Hutch Wholesale Hutch Wholesale Hutch Wholesale Hutch Wholesale Hutch Wholesale Hutch Wholesale Hutch Wholesale Hutch Wholesale SW Tech College Jerry Bollin Brian Koelln Mike Schmidt Jeff Shufelt Dan Steele Casey Stotts 2.33 95.00 14.55 21.85 10.00 5.33 41.00 53.25 17.67 12.38 4.75 7.35 46.09 51.56 4.79 7.44 115.00 112.80 619.52 112.80 75.00 112.80 75.00 Allen Office Coast to Coast Clarey's Safety Bennett Office Festival Foods M.C.M.T Kevin Steinhaus Hutch Fire & Safety Hutch Fire & Safety Allen Office Christensen Repair NFPA Hutch Wholesale Hutch Wholesale Hutch Wholesale Hutch Wholesale Hutch Wholesale Hutch Wholesale Coast to Coast Coast to Coast Coast to Coast Total 12.98 8.92 77.88 10.00 20.38 21.85 300.00 92.60 45.90 29.23 3.00 44.50 7.87 9.47 74.15 28.80 18.35 54.06 9.98 3.81 1,02 $ 2,493.00 HUTCHINSON FIRE DEPARTMENT MINUTES 6/6/94 PAGE 2 GENERAL ACCOUNT • So. Crow River Branch 8700 1,000.00 Gary Henke 15.11 McLeod County Branch 8404 750.00 Gary Henke 2.81 Jon Otteson Photo 35.00 Municipal Liquor 130.52 Carr Flowers 54.00 Browns Floral 93.19 KDUZ /KKJR 77.00 Syndistar, Inc. 421.00 KARP 60.00 Danko Emerg Equip 67.90 Hutch Leader 99.36 Cash wise 286.97 Ink Spots 52.92 Fern Beach Resort 108.04 Cashwise 31.25 3 Star Services 186.38 Cashwise 9.80 City of Hutch 36.32 Festival Foods 13.36 U.S. Postmaster 29.00 Festival Foods 31.80 Curtis Hed 350.00 Total $ 7,945.06 Paulson Family Fund 4,000.00 Bruce Precht 3.33 RUNS 5/2 McLeod County 5/21 Evergreen Apt. • 5/4 Sorensen 5/21 Hutch Mall 5/2 High School 5/21 Evergreen Apt. 5/2 Burns Manor 5/21 Hutch Mall 5/5 Hedin 5/22 10 -52 5/6 Medical 5/23 Burns Manor 5/7 Medical 5/24 45 Library Square 5/10 Medical 5/26 Chrast 5/12 Medical 5/26 Rescue 5/17 West Elem 5/28 Langenbau 5/18 Middle School 5/30 White 5/18 Schiebel 5/30 Tree Dump 5/19 Cashwise 5/31 Rotzein 5/20 City Center 5/31 Medical 5/20 10 -52 5/2 Pumping Drill 5/20 Blake 5/9 Hose Testing 5/20 Riedel 5 /11 Chiefs Meeting 5/20 Hutch Mall 5/16 Drill Quick Attack 5/20 Anderson 5/30 Parade 5/20 Evergreen Apt. • • HUTCHINSON FIRE DEPARTMENT MINUTES 6/6/94 PAGE 3 A motion was made and seconded to approve bills and runs as read Mike Schuetze requested a 6 month leave of absence effective June 6th, 1994. •e Gary F. reported maps of Country Club Terrace and McDonalds Trailer Court are in all city trucks. Randy R. reported on First Responder Certification. Meeting adjourned 8:55 P.M. Respectfully submitted by, Bob Schantzen Secretary HUTCHINSON FIRE DEPARTMENT MINUTES OFFICER'S MEETING Monday, June 6, 1994 The meeting opened at 9:05 p.m. Budget assignments were discussed. Meeting adjourned 9:25 P.M. Respectfully submitted by, Bob Schantzen Secretary 0 0 • 7/21/94 H1.11CHINSSON UT'ILT" COMY4 SL' ION HUTCHINSON. SOTA PR.( :E. i • STATEMENT OF INL_.. EXFENSES JUNE 30, 1994 PREVIOUS CURRENT BUDGETED BUDGET ANNUAL YEAR TO DATE YEAR TO DATE YEAR TO DATE DEVIATION BUDGET INCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENERGY 4,049,605.8:; 5,271,143.56 4,960,200.00 310,943.56 10,233,500.00 SALES FOR RESALE 450.00 720.00 1,160.00 (440.00) 2,000.00 NET INCOME FROM OTHER SOURCES 36,486.68 22,331.95 28,530.00 (6,198.05) 53,000.00 SECURITY LIGHTS 6,205.00 5,498.00 7,280.00 (1,782.00) 14,000.00 POLE RENTAL 1,564.50 1,564.50 - 1,880.00 (315.50) 4,000.00 SALES - GAS - 2,975,230.00 3,059,354.70 3,193,400.00 (134,045.30) 5,950,000.00 TOTAL OPERATING REVENUE 7,869,542.03 8.360,612.71 8,192,450.00 1680.62.71 16,256,500.00 OPERATING EXPENSES PRODUCTION OPERATION 357,034.85 396,418.93 432,451.00 36,03207 885,700.00 PRODUCTION MAINTENANCE 325,886.31 58,160.54 83,910.00 25,749.46 206,000.00 PURCHASED POWER 2,624,129.06 2,691,378.89 1,744,770.00 (946,608.89) 2,778,000.00 TRANSMISSION OPERATION 177.03 .00 .00 .00 3,400.00 TRANSMISSION MAINTENANCE 22,737.77 33,265.53 30,840.00 (2,425.53) 126,500.00 ELECTRIC DISTRIBUTION OPERATION 1.01,421.40 .,. 91.425.63 103,926.00 12,500.37 196,300.00 ELECTRIC DISTRIBUTION MAINTENANCE 61,594.03 78,234.29 59,233.00 (1.9,001.29) 110,300.00 MFG GAS PRODUCTION OPERATION 976.75 1,002.65 965.00 (37.65) 2,500.00 MFG GAS PRODUCTION MAINTENANCE 2,871.21 _ 969.89 860.00 (109.09) ,4, oft, 00 PURCHASED GAS EXPENSE 2,604,485.91 2,637,648.47 3,571,050.00 933.401.53 7,332,500.00 GAS DISTRIBUTION OPERATION 1051380.56 98,903.43 90,139.40 (8,764.03) !86,320.00 GAS DISTRIBUTION MAINTENANCE 28,866.65 _ 21,408.83 25.723.00 4,314.17 43,900.00 CUSTOMER EXPENSES 69,763.06 72,988.53 70,485.00 (2,503.53) 143,500.00 CUSTOMER SERVICES 14,562.71 1.7,062.06 15.275.00 (1,787.06) 32,500.00 ADMINISTRATIVE h GENERAL EXPENSES 586,475.75 593,176.79 626,107.00 32,930.21 1,332,_1)45.00 DEPRECIATION 394,002.00 724,999.98 820,000.00 95,000.02 1,640,000.00 TOTAL OPERATING EXPENSES 7,300,365.10 7,517,044.44. 7,675,734.40 158.689.96 15,021,465.00 OPERATING INCOME 569,176.93 843,568.27 516,715.60 326,852.67 1,235,035.00 ._ OTHER INCOME _ OTHER - NET 12,348.07 26,908.14 5,710.00 21,198.14 77,000.00 INTEREST INCOME: 209,384.01 87,115.87 86,400.00 715.87 240,000.00 ... ,,..MIS( INCOME 14,867.55 _ 3,540.54 _.. 27,145,00 ! (23,6:4.46) .30,590.00 MISC INCOME - GAS 208,704.77 217,817.10 212,800.00 51 17.10 5601400.00 TOTAL OTHER INCOME 445,304.40 335,301.65 332,055.00 3,326.65 907,500.00 OTHER EXPENSES MISC EXPENSES 11,191.55 - 4,991.80 3,880.00 (1,.111.80) 41,000.00 INTEREST. EXPENSE 46,637.73 _ 336.030.00 332,535.00.. (3,1495.00) 665,950.00 TOTAL OTHER EXPENSES 57,829.28 341,021.80 336,415.00 (4,';606.80) 706,950.00 CONTRIBUTION TO CITY - .00 _ 325,000.00 325,000.00 .00 650.000..00 TOTAL CONTRIBUTION TO CITY. .00 325.000.00 325,000.00 'I .00 630,000.00 .NON - OPERATING INCOME 387,475.12 .. (330,640.15) .(329,360.00) (1,,280.15) (449,450.00) NET INCOME 956,652.05 512,928.12 187,355.60;1 i 321,S72.52 785,585.00 4 J 21./:4 1011CHIN ON (Jill. • NBAL"Fn fol ".:El .JUNK 1.994 ASSETS UTIL..ITY Fl ANT - AT COFI' LAND 6 LAND RiGHT5 DEPRECIABf -E U "I'11-171 PLANT 'TOTAL UTILITY PANT LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED DEPPECIATION CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION IN PROGRESS TOTAL UTILITY PLANT DEPREC VALUE RESTRICTED FUNDS d ACCOUNTS INVESTMENT GAS RESERVES MEDICAL. INSURANCE POND & INTEREST PAYMENT :.993 14OND RESERVE - 1993 _ CATASTROPHIC FAILURE 1 "UND TOTAL RESTRICTED FUNDS 6 ACCOUNTS CURR'EN'T 6 ACCRUED ASSETS CASH IN HANK INVESTMENTS 4 SAVINGS ACCOUNTS _ ACCOUNTS RECEIVABLE: INVENTORIES PREPAID INSURANCE _ F'ERC FILING DEPOSITS MISC - ACCOUNTS RECEIVABLE TOTAL CURRENT 6 ACCRUED ASSETS DEFERRED CHARGE: BOND DISCOUNT 1993 _ TOTAL DEFERRED CHARGE TOTAL ASSETS f'F16 -E. 1 * * * * TOTAL * * * * f391,7,54.','.5 27,966,59.d.27 ?8,858,328.12 (16,100,670.11) (16,1.00,670.11) 22,194,658.26. 22,194,650.26 34,952,316.27 1,054,905.55 100,000.00 259,615.00. 1,389,320.00 _ 750,000.00 3 „133,840.55 2,940,419.90 711,005.56 1,712,294.FJ5 692,922.71. 34,812.17 _ 30,000.00 16.01 6,121,471.20 200,722.79 200,722.79 44,828,350.81 0 7,'21..'Y4 MUNICIPAL EQUITY it LIABILITIES MUNICIPAL. EQUITY MUNICIPAL EQUITY UNAPPROPFIATL'D REI'AINEiD FARNI TOTAL MUNICIPAL EQUITY LONG TERM LIABILITIES -NET OF CURRENT MATURITIES 1993 BLINDS "TOTAL LONG 'TERM LIABILITIES, CONSTR CONTRACT'S d ACCTS PAY RE ACCRUED EXPENSES - RE:TAINAGE TOTAL CONSTRUCTION 6 ACCTS PAY CURRENT' 6 ACCRUED LIAFIL.ITI.ES ACCOUNTS PAYABLE INTEREST ACCRUED ACCRUED PAYROLL ACCRUED VACATION PAYABLE ACCRUED MEDICAL FUND CUSTOMER DEPOSITS OTHER CURRENT' 6 ACCRUED LIABI TOTAL CURRENT 6 ACCRUED LIAR TOTAL MUNICIPAL EQUITY d L.IAB HOTC11TNI3ON 0, I:LJ 1.4M� ^11SSION DALI,�ICE. .S'i JUt.! 30, 1994 NGS LAIN LITIES PF,6F 28,544,485.44 512,928.11' 29,057,413.56 1.4,075,000.00 14,075,001,.00 317,719.20 _ 317,719.20 1,086,558.48 57,503.22 30,052.49 131,418.00 (6,916.80) 79,543.00 10,059.67 1,378,218.05 44,V28,350.BS