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cp12-27-1994 cSUNDAY MONDAY TUESDA -25 -26- -27- CHRISTMAS DAY H O L I D A Y All City Offices Closed 5:30 P.M. - City Council Budget Workshop at City Center 7:30 P.M. - City Council HUTCHINSON Meeting at City CITY Center CALENDAR Week of Dec. 25 to Dec. 31 1994 WEDNESDAY THURSDAY FRIDAY SATURDAY -28- -29- -30- -31- NEW YEAR'S EVE 10:00 A.M. - Directors Meeti at City Center VACATION: Gary Plotz - Dec. 25 -Jan. 2 . AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 27, 1994 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. Walter Marth, Peace Lutheran Church 3. CONSIDERATION OF MINUTES REGULAR MEETING OF DECEMBER 13, 1994; BID OPENING OF NOVEMBER 29, 1994; AND TRUTH IN TAXATION PUBLIC HEARING MINUTES OF DECEMBER 6, 1994 Action - Approve as distributed - Approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1, FINANCIAL REPORT - NOVEMBER 1994 2. CITY INVESTMENTS REPORT 3. PLANNING COMMISSION MINUTES OF NOVEMBER 15, 1994 4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY MINUTES OF NOVEMBER 15, 1994 5. HUTCHINSON HOUSING, INC. MINUTES OF NOVEMBER 15, 1994 6. HUTCHINSON HANDICAP ADVISORY COMMITTEE MINUTES OF DECEMBER 15, 1994 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 94 -126 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY ROBERT COWGER AND SALLY COWGER AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2(3) (SECOND READING AND ADOPT) 2. ORDINANCE NO. 94 -128 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING A PORTION OF GLEN STREET AND THIRD AVENUE SOUTHWEST (SECOND READING AND ADOPT) 3. RESOLUTION NO. 10363 - RESOLUTION FOR PURCHASE 4. RESOLUTION NO. 10365 - RESOLUTION ADOPTING ECONOMIC LOAN FUND AND ENERGY LOAN FUND FOR FISCAL YEAR 1994 5 6 7 8 9 5. RESOLUTION NO. 10366 - RESOLUTION ADOPTING RURAL FIRE DEPARTMENT SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR 1994 (c) SNOW REMOVAL PERMIT FOR REINER LANDSCAPING (d) DELINQUENT WATER AND SEWER ACCOUNTS (e) VARIANCE FOR BILLBOARD ON HWY. 15 N, HUTCHINSON TOWNSHIP, WITHIN TWO MILE RADIUS, WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION (f) GAMBLING LICENSES (g) BINGO LICENSES (h) CIGARETTE LICENSES Action - Motion to approve consent agenda PUBLIC HEARING None COMMUNICATIONS. REQUESTS AND PETITIONS None RESOLUTIONS AND ORDINANCES (a) SEE CONSENT AGENDA UNFINISHED BUSINESS None NEW BUSINESS (a) CONSIDERATION OF 1995 GENERAL WAGE ADJUSTMENT Action - Motion to reject - Motion to approve (b) CONSIDERATION OF 1995 PAY PLAN Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 10362 (c) CONSIDERATION OF SETTING PUBLIC HEARING DATE OF JANUARY 10, 1995, FOR INTOXICATING LIQUOR LICENSE APPLICATION FROM RUSS CARTER JR. FOR J'S BAR & GRILL Action - Motion to reject - Motion to approve and set hearing for January 10, 1995 at 8:00 P.M. 9 CITY COUNCIL AGENDA - DECEMBER 27, 1994 (d) CONSIDERATION OF DEVELOPMENT AGREEMENT BY AND BETWEEN CITY OF HUTCHINSON AND AUGUSTA BUILDING CORPORATION Action - Motion to reject - Motion to approve and enter into agreement (e) CONSIDERATION OF ADOPTING 1995 BUDGETS FOR LIQUOR FUND, WATER /SEWER /REFUSE FUND AND CENTRAL GARAGE FUND Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 10364 (f) CONSIDERATION OF CONTRACT WITH AUGUSTANA LUTHERAN HOMES OF LITCHFIELD FOR SENIOR CENTER MEAL PREPARATION Action - Motion to reject - Motion to approve and enter into contract (g) CONSIDERTAION OF CLOSING YOUTH CENTER FUND Action - Motion to reject - Motion to approve (h) CONSIDERATION OF ESTABLISHING AN ESCROW AGREEMENT WITH . S.J. LEWIS CONSTRUCTION Action - Motion to reject - Motion to approve and enter into escrow agreement (i) CONSIDERATION OF LONG TERM DISABILITY INSURANCE RENEWAL Action - Motion to reject - Motion to approve (j) CONSIDERATION OF GLENCOE AREA HEALTH CENTER AS NEW HOME CARE COMPANY Action - Motion to reject - Motion to approve (k) CONSIDERATION OF LAND PURCHASE FOR BURNS MANOR NURSING HOME EXPANSION Action - Motion to reject - Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 0 3 CITY COUNCIL AGENDA - DECEMBER 27, 1994 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 12. ADJOURNMENT 0 4 0 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 13, 1994 1. The meeting was called to order at 7:30 P.M. by Mayor Torgerson. Present were: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G Barry Anderson. 2. The invocation was given by the Reverend Walter Marth. 3. MINUTES The minutes of the regular meeting of November 22, 1994 were approved as distributed. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - NOVEMBER 1994 2. HOSPITAL /NURSING HOME BOARD MINUTES OF OCTOBER 18, 1994 • 3. LIGHT TRAFFIC TASK FORCE MINUTES OF NOVEMBER 21, 1994 4. HUTCHINSON HANDICAP ADVISORY COMMITTEE MINUTES OF OCTOBER 27, 1994 5. LIBRARY BOARD MINUTES OF NOVEMBER 28, 1994 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10351 - OFFENSIVE BEHAVIOR POLICY 2. RESOLUTION NO. 10352 - RESOLUTION FOR PURCHASE 3. RESOLUTION NO. 10357 - TRANSFERRING $55,000 FROM LIQUOR FUND TO GENERAL FUND 4. RESOLUTION NO. 10358 - TRANSFERRING $110,000 FROM 1976 DEBT SERVICE FUND TO CITY CONSTRUCTION FUND 5. ORDINANCE NO. 94 -125 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 10.08 "ANTENNAS AND TOWERS" AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS • (SECOND READING AND ADOPT) 4P CITY COUNCIL MINUTES - DECEMBER 13, 1994 . G. ORDINANCE NO. 94 -126 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY ROBERT COWGER AND SALLY COWGER AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2(3) (FIRST READING AND SET SECOND READING FOR DECEMBER 27, 1994) 7. ORDINANCE NO. 94 -127 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCNINSON AND THE OFFICIAL ZONING MAP (SECOND READING AND ADOPT) (c) SNOW REMOVAL PERMIT: 1. DENNIS GETZ 4. LEON MADSEN 2. JIM HAASL 5. LONNIE KOHLS 3. RON HANSEN 6. DICK SMYKALSKI (d) 1995 -96 HUTCHINSON FIRE DEPARTMENT OFFICERS The motion to approve the consent agenda, with the exception of item 4 -b (2), was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. Following discussion of item 4 -b (2), the motion to • approve and adopt Resolution No. 10352 was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. S. PUBLIC HEARING (a) ESTABLISHMENT OF LOCAL PREFERENCE ADMISSION POLICY FOR PARK TOWERS Mayor Torgerson called the hearing to order at 8:00 P.M. and read the Notice of Public Hearing. Executive Director Jean Ward addressed the new rule by HUD which affects a Local Preference Admission Policy at Park Towers. She stated the new policy would grant Park Towers more flexibility in admitting residents. No one was present to be heard. The motion to close the hearing at 8:10 P.M. was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. The motion to approve the Local Preference Admission Policy was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (b) LETTING NO. 5, PROJECT NO. 95 -05 • (HARMONY LANE /LINCOLN AVE,) • CITY COUNCIL MINUTES - DECEMBER 13, 1994 Mayor Torgerson called the hearing to order and read the notice of hearing for Letting No. 5, Project No. 95 -05. Engineer Rodeberg addressed the condition of the present street and water /sanitary sewer service on Harmony Lane and Lincoln Avenue and the need for replacement. He noted the City would be paying approximately one -half the cost of the proposed project. Rufus Mikulecky, 605 Harmony Lane, thought the road was fine and expressed opposition to the project. Bob Moritz, 562 Lincoln Avenue, stated he owned the pie shaped parcel and wondered about the assessed cost for his property. He noted there are areas of the street that are in terrible condition. Although he was against the project, he thought something needed to be done on Harmony Lane. Byron Sams, 505 Harmony Lane, commented that the condition of the street was good after the City did maintenance on it last year. He questioned if the street could last another year or two since several property owners do not have the money to pay the assessment. • Doug Fratzke, 705 Harmony Lane, stated Harmony Lane is one of the worst streets in town, and he is in favor of the project. The motion to close the hearing at 8:38 P.M. was made by Council Member Craig, seconded by Council Member Erickson and unanimously carried. LETTING NO. 4, PROJECT NO. 95 -04 (HAYDEN & OSGOOD AVENUE /FISCHER & LAKE STREET) Engineer Rodeberg reported he had prepared an engineer's report on Letting No. 4, Project No. 95 -04 and requested the Council to accept the report and set a public hearing for January 10, 1995 at 8:00 P.M. The motion was made by Council Member Peterson to approve the report for Letting No. 4, to set a public hearing for January 10, 1995, at 8:00 P.M., and to waive readings and adopt Resolutions No. 10353 and No. 10354. Motion seconded by Council Member Erickson and unanimously carried. (c) LETTING NO. 7, PROJECTS NO. 95 -07, 95 -08 & 95 -09 (FIFTH AVENUE NE /PROSPECT ST /SIXTH AVENUE NE) • Mayor Torgerson called the hearing to order and read the CITY COUNCIL MINUTES - DECEMBER 13, 1994 • notice of hearing on Letting No. 7, Projects No. 95 -07, 08 and 09. Engineer Rodeberg reported this project was proposed in 1993 but was dropped from the improvements. He stated the City planned to downgrade the street from a truck route to a residential street. Clarence Hoodecheck, 317 Boulder Street, was representing his parents, Mr. & Mrs. John Hoodecheck who live at 108 Fifth Avenue NE. He stated his parents were opposed to the assessment cost of the project since they are on fixed income. They would be against the improvements at this time. Council Member Mlinar moved to close the hearing at 8:45 P.M. Motion seconded by Council Member Peterson and unanimously carried. The motion to recommend approval to proceed with both of the projects that had public hearings tonight, to order the plans and specifications, and to waive readings and adopt Resolutions No. 10355 and No. 10356 was made by Council Member Erickson. Motion seconded by Council Member Peterson and • unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF NEW UTILITY BILLING FORMAT Finance Director Kenneth B. Merrill presented a sample of the new utility bill and explained its various parts. The new water /sewer /refuse billing will go into effect in February 1995. No action was required. (b) CONSIDERATION OF APPLICATION FOR RETAIL ON -SALE NON- INTOXICATING MALT LIQUOR LICENSE BY TING -YING ZHENG Following discussion, Council Member Erickson moved to approve the recommendation from the Police Department to issue a license, subject to an inspection of the building by the Building Official. Motion seconded by Council Member Peterson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) SEE CONSENT AGENDA 8. UNFINISHED BUSINESS None is CITY COUNCIL MINUTES - DECEMBER 13, 1994 9. NEW BUSINESS (a) CONSIDERATION OF 1995 LEASE AGREEMENT WITH HEARTLAND COMMUNITY ACTION INC. It was reported there would be a change in the provider for meals at the Senior Center. However, the new contract had not been received. It was suggested the contract include depreciation of the kitchen equipment. Following discussion, Council Member Mlinar moved to defer until the new contract was received, seconded by Council Member Peterson and unanimously carried. (b) CONSIDERATION OF ASSISTANT CITY ATTORNEY POSITION Following discussion, Council Member Erickson moved to approve the recommendation presented by the City Attorney for the new position of Assistant City Attorney, seconded by Council Member Mlinar and unanimously carried. (c) CONSIDERATION OF AWARDING BID FOR TWO 1995 POLICE PATROL CARS During discussion, it was the consensus of the Council that the minimal difference in cost between the low bidder, Superior Ford, and Plowman's bid did not justify the travel time and expense involved for City personnel to drive to the city for maintenance and repairs on the vehicle. The motion was made by Council Member Craig to purchase the two patrol cars from Plowman's at a cost of $34,996.00, seconded by Council Member Mlinar and unanimously carried. (d) CONSIDERATION OF TRANSFERRING SMALL CITIES HOUSING REHAB LOANS FROM HCDC TO HRA Executive Director Dick Lennes stated that although HCDC was authorized to administer loan programs, it was more appropriate for the HRA to administer the Small Cities housing rehab loans. Following discussion, the motion to approve the transfer of responsibility, effective January 1, 1995 was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. . (e) CONSIDERATION OF SELECTION OF AUDITORS FOR 1994 CITY AUDIT CITY COUNCIL MINUTES - DECEMBER 13, 1994 It was reported that three audit firms were interviewed as potential auditors for the 1994 City audit. The committee unanimously recommended the firm of Abdo, Abdo and Eick for a three -year contract. Following discussion, the motion to approve the committee's recommendation of Abdo, Abdo and Eick was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (f) CONSIDERATION OF 1968 DEFERRED ASSESSMENT FOR SANITARY SEWER AND WATERMAIN ON PROPERTY OWNED BY NEIL JENSEN City Attorney Anderson requested a meeting with City staff to discuss the policy on deferred assessments and some other issues. He stated he would present a written report for the January 10, 1995 Council meeting. The motion was made by Council Member Mlinar to defer to the January 10, 1995 City Council meeting, seconded by Council Member Peterson and unanimously carried. (g) DISCUSSION REGARDING SUPPLEMENTAL CONTRACT NO. 4 AND FINAL PAYMENT FOR HUTCHINSON MUNICIPAL AIRPORT (LETTING NO. 10, PROJECT NO. 92 -16) Engineer Rodeberg explained that federal law required the City to have the supplemental contract for the airport reviewed by an independent third party to verify that the cost is fair and reasonable. He recommended a contract with Enviroscience. Following discussion, the motion was made by Council Member Mlinar to approve a contract with Enviroscience. Motion seconded by Council Member Peterson and unanimously carried. (h) CONSIDERATION OF APPROVING LICENSE TO ALLOW ENCROACHMENT ON STORM SEWER EASEMENT The City Engineer reported that the City was recently informed the house on the property at 995 Jefferson Street (Lot 6 of Lot G Subdivision) sits partially on top of a storm sewer easement. Since the City needs access to the area for maintenance of the system, it was recommended the City issue a license that would allow the property to overlap onto the easement with certain conditions. Following discussion, Council Member Erickson moved to accept the recommendation of the City Attorney and City • Engineer and to issue a license to allow encroachment on 0 CITY COUNCIL MINUTES - DECEMBER 13, 1994 the storm sewer easement. Motion seconded by Council Member Peterson and unanimously carried. (i) CONSIDERATION OF 1995 TAX LEVY FOR CITY OF HUTCHINSON Following discussion, Council Member Erickson moved to approve the 1995 tax levy and to waive reading and adopt Resolution No. 10359. Motion seconded by Council Member Mlinar and unanimously carried. (j) CONSIDERATION OF ADOPTING GENERAL FUND BUDGET FOR FISCAL YEAR 1995 Following discussion, the motion was made by Council Member Mlinar to approve the 1995 general fund budget and to waive reading and adopt Resolution No. 10360, seconded by Council Member Peterson and unanimously carried. (k) CONSIDERATION OF DELETING DEFERRED ASSESSMENT FOR JOHNSON COURT STORM SEWER Engineer Rodeberg addressed the issue of deferred assessments in Roll No. 176 for storm sewer in Johnson • Court. It was recommended to rescind the deferred assessment of this property and to issue refund checks to anyone who may have paid this deferred assessment. Following discussion, the motion to approve rescinding the deferred assessments in Johnson Court and to waive reading and adopt Resolution No. 10361 was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (1) CONSIDERATION OF LONG -TERM SECURITIES INVESTMENTS Finance Director Merrill commented on the City policy for investments. He recommended the City invest up to $500,000 in three -year federal home loan bonds with a return of 8.22 percent. Following discussion, the motion to approve the long term securities was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. (m) CONSIDERATION OF TRANSFER FROM GENERAL FUND BALANCE TO CONSTRUCTION FUND FOR HCDC /HRA OFFICE AREA Executive Director Dick Lennes presented a floor plan for rearrangement of the HCDC /HRA office area. He reported the requested purchase of the HRA receptionist module and the HCDC work area furniture would total $5,144.06. CITY COUNCIL MINUTES - DECEMBER 13, 1994 Following discussion, the motion to approve the furniture purchases was made by Council Member Craig, seconded by Council Member Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Anderson commented on the status of the cable franchise and reported progress was being made in the negotiations process. He was hopeful that a franchise agreement would be ready for Council action in early January 1995. Attorney Anderson presented Ordinance No. 94 -128 which corrected the legal description of a previously adopted ordinance concerning the Prince of Peace Project. The motion was made by Council Member Mlinar to waive the first reading of Ordinance No. 94 -128 and set the second reading for December 27, 1994. Motion seconded by Council Member Peterson and unanimously carried. (b) COMMUNICATIONS REGARDING HUTCH INC. LITIGATION • The City Attorney stated an open meeting would be held on the Hutch Inc. litigation issue. Since Mr. Block has made an offer which is unacceptable by the City Council, the Council needs to offer a counter - proposal. The legal counsel recommended the following terms for a settlement with Hutch Inc.: (1) Hutch Inc. would not bring any future claims against the City relating to the water meter issue; (2) the City would forgive up to $5,000.00 of the $20,000.00 owed on the Hutch Inc. water bill; (3) Hutch Inc. would pay the balance owing on its water account, and (4) Hutch Inc. would pay all future sewer charges the same as all other community users. Following discussion, Council Member Erickson moved to approve the City Attorney's recommendation for a counter- proposal. Motion seconded by Council Member Mlinar and unanimously carried. (c) COMMUNICATIONS FROM COUNCIL MEMBER BILL CRAIG Council Member Craig commented on the public hearings held this evening. He stated that a public hearing is a matter of consolidated opinion. Therefore, those who are for a project must attend the hearing to support the project as well as those individuals who are opposed to it. • 0 CITY COUNCIL MINUTES - DECEMBER 13, 1994 (d) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON Council Member Erickson commented on the maintenance issues and the need to develop a maintenance policy. (e) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz commented on the presentation regarding the new utility billing system. He stated there have been requests to change the billing pay period and questioned whether the City Council wished to address the matter at this time. Following discussion, Council Member Peterson moved to change the billing pay period from the 10th of the month to the first day of the next month or the Monday following, to be effective February 1995 with the new utility billing system. Motion seconded by Council Member Erickson and unanimously carried. Mr. Plotz informed the Council of the comparisons of the before and after recycling credits and weekly pickup for the months of October and November. • Following discussion regarding the 1995 wage adjustment recommendation, it was the consensus of the Council to place this item on the agenda for the December 27, 1994, Council meeting. It was noted by Administrator Plotz that the Steering Committee would be meeting at 7:00 A.M. on December 14. (f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg discussed the need for additional location signs to improve visibility and access to specific high volume buildings and high traffic routes without creating sign clutter. The City Engineer raised a question regarding two assessment rolls approved at the November 22, 1994, City Council meeting. He wondered if the City intended to bill for past billings that should have been made which involved All Seasons and Crow River Auto in the amount of $5,000. (g) COMMUNICATIONS FROM FINANCE DIRECTOR Finance Director Merrill stated the budget for the three enterprise funds would be acted on at the next Council meeting. It was the consensus of the Council members to CITY COUNCIL MINUTES - DECEMBER 13, 1994 0 hold a budget workshop at 5:30 P.M. on December 27, 1994, to review the proposed budget prior to adoption. (h) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON Mayor Torgerson commented he planned to attend the legislative session on January 2, 1995. He also stated he had reviewed the City Administrators performance and recommended a 1.5 percent merit. The motion to approve the 1.5 percent merit for the City Administrator was made by Council Member Craig, seconded by Council Member Peterson and unanimously carried. (i) COMMUNICATIONS FROM RESIDENT A resident complained about the snow plowing service in his residential area. He also noted there was no street light by South Park, 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion to approve the claims and to authorize payment • from appropriate funds was made by Council Member Peterson, seconded by Council Member Mlinar and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:00 P.M. • MINUTES • BID OPENING TUESDAY, NOVEMBER 29, 1994 The meeting was called to order at 2:00 P.M. by City Administrator Gary D. Plotz. Also present was Administrative Secretary Marilyn J. Swanson. The reading of Publication No. 4740, Advertisement for Bids, Purchase of Two New 1995 Police Patrol Cars, was dispensed with. The following bids were opened and read: NET BID WIGEN CHEVROLET Hutchinson, MN $37,497.62 PLOWMAN'S FORD Hutchinson, MN 34,996.00 SUPERIOR FORD $34,830.00 - 2 Cars Plymouth, MN 18,500.00 - Trade -In 16,330.00 • The bids were referred to City staff for review and recommendation. The meeting adjourned at 2:05 P.M. • MINUTES . SPECIAL MEETING - HUTCHINSON CITY COUNCIL TRUTH IN TAXATION PUBLIC HEARING TUESDAY, DECEMBER 6, 1994 The public hearing was called to order at 5:00 P.M. by Mayor Torgerson. Present were: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson, and Don Erickson. Also present: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, and City Attorney G. Barry Anderson. Finance Director Merrill explained the 1995 property tax statement to the citizens in attendance at the hearing. He noted the increase in property value and how that increase reflects in their proposed 1995 taxes. He stated the property value was determined by the County Assessor, and the City Council only had jurisdiction over the City of Hutchinson's taxes. Director Merrill commented on the formulas that are applied to the market value of homestead and commercial property and the tax capacity that is formulated. He reported on the two divisions of the City tax, namely: (1) general fund and (2) debt service. It was pointed out by Mr. Merrill that the state mandates put into effect by the Minnesota Legislature has an impact on the City and • the taxes paid by the citizens. A gentleman inquired if the 40 percent went to pay for debt. Mayor Torgerson responded it was for building structures and for improvements. Earl Fitzloff, 615 Merrill Street SW, asked about the debt retirement and if some were being retired. He questioned if there would be tax dollars freed up when the bonds are retired. Mr. Fitzloff reasoned that with the taxes going up, there should be more money available. He was told this was not true. Mr. Fitzloff recommended the City "tighten its belt" and require the persons who use the facilities to pay a user fee. An unidentified gentleman stated he could understand the property values going up, but he thought the government had decided to continue to tax the residents. He inquired if a study had ever been done to evaluate reducing the budget and reducing the taxes. Otto Rettig, 705 Oak Street, read a letter regarding taxes that he had sent to the Mayor. The motion to close the hearing at 5:58 P.M. was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. • The meeting adjourned at 6:00 P.M. 1�' NOVEMBER 1994 CITY OF HUTCHINSON FINANCIAL STATEMENTS 46,876.10 NOVEMBER (716.10) 101.6% 1994 15,787.00 188,419.10 190,364.00 REVENUE REPORT - GENERAL NOV. YEAR TO ADOPTED BALANCE PERCENTAG (468.00) ACTUAL DATE ACTUAL BUDGET REMAINING USED WES 93.5% MOTOR VEHICE 7,182.00 83,330.50 81,576.00 (1,754.50) 575,000.00 1,240,628.08 1,294,497.00 53,868.92 95.8% LICENSES 99.00 22,612.00 22,650.00 38.00 99.8% PERMITS AND FEES 23,053.18 168,182.94 162,000.00 (6,182.94) 103.8% INTERGOVERNMENT REVENUE 30,443.68 1,228,514.56 2,239,548.00 1,011,033.44 54.9% CHARGES FOR SERVICES 37,981.92 853,587.15 874,841.00 21,253.85 97.6% FINES & FORFEITS 3,928.24 39,401.04 56,250.00 16,848.96 70.0% INTEREST 16,908.44 102,662.75 35,000.00 (67,662.75) 293.3% SURCHARGES - BLDG PERMITS 1,456.33 2,821.72 250.00 (2,571.72) 1128.7% CONTRIBUTIONS FROM OTHER FUND 67,250.00 353,450.00 548,500.00 195,050.00 64.4% REIMBURSEMENTS 1,273.17 33,792.78 22,200.00 (11,592.78) 152.2% SALES 1,380.00 1,380.00 8,300.00 6,920.00 16.6% TOTAL 758,773.96 4,047,033.02 5,264,036.00 1,217,002.98 76.9% EXPENSE REPORT GENERALFUND MAYOR & COUNCIL 4,005.90 46,876.10 46,160.00 (716.10) 101.6% CITY ADMINISTRATOR 15,787.00 188,419.10 190,364.00 1,944.90 99.0% ELECTIONS 2,413.20 7,693.00 7,225.00 (468.00) 106.5% FINANCE 21,797.10 258,974.40 276,900.00 17,925.60 93.5% MOTOR VEHICE 7,182.00 83,330.50 81,576.00 (1,754.50) 102.2% ASSESSING 24,300.00 24,300.00 24,300.00 0.00 100.0% LEGAL 4,512.30 49,522.00 55,720.00 6,198.00 88.9% PLANNING 3,830.20 20,096.90 8,150.00 (11,946.90) 246.6% POLICE DEPARTMENT 130,004.20 1,245,647.70 1,287,174.00 41,526.30 96.8% LIAISON OFFICER 3,343.70 38,355.80 38,613.00 257.20 99.3% ERGENCY MANAGEMENT §WCHOOL 12.80 53,065.70 1,850.00 (51,215.70) 2868.4% AFETY COUNCIL 250.00 250.00 250.00 0.00 100.0% FIRE DEPARTMENT 5,282.70 129,557.50 159,273.00 29,715.50 81.3% FIRE MARSHAL 1,754.50 20,906.90 21,163.00 256.10 98.8% BUILDING INSPECTION 8,266.30 105,968.80 106,669.00 700.20 99.3% ENGINEERING 22,101.60 330,334.80 400,605.00 70,270.20 82.5% STREETS & ALLEYS 30,174.60 397,842.80 448,047.00 50,204.20 88.8% STREET MAINTENANCE A/C 11,003.10 75,637.70 90,200.00 14,562.30 83.9% CITY HALL 7,932.30 116,809.20 67,837,00 (48,972.20) 172.2% PARK/REC ADMIN. 8,761.60 125,091.10 129,730.00 4,638.90 96.4% RECREATION 9,779.90 190,610.50 214,559.00 23,948.50 88.8% SENIOR CITIZENS CENTER 5,160.40 78,454.10 88,263.00 9,808.90 88.9% CIVIC ARENA 15,416.50 153,617.30 145,042.00 (8,575.30) 105.9% PARK DEPARTMENT 38,584.90 555,954.80 530,795.00 (25,159.80) 104.7% RECERATION BUILDING & POOL 4,143.30 89,392.40 77,825.00 (11,567.40) 114.9% STREAMBANK PROGRAM 0.00 0.00 0.00 0.00 0.0% LIBRARY 2,143.70 88,814.10 91,528.00 2,713.90 97.0% CEMETERY 4,349.90 71,687.50 70,606.00 (1,081.50) 101.5% DEBT SERVICE 700.00 25,279.00 23,900.00 (1,379.00) 105.8% AIRPORT 12,647.50 63,761.10 56,615.00 (7,146.10) 112.6% TRANSIT 8,258.60 111,518.20 114,125.00 2,606.80 97.7% COMMUNITY DEVELOPMENT 4,619.90 58,920.30 63,009.00 4,088.70 93.5% SCDP COORD. 35.00 2,904.20 0.00 (2,904.20) 0.0% UNALLOCATED 5,462.90 357,81220 451,907.00 94,094.80 79.2% TOTAL 424,017.60 5,167,405.70 5,369,980.00 202,574.30 60.96 9,249.40 9,249.40 � -A, ol) NOVEMBER 1994 CITY OF HUTCHINSON FINANCIAL REPORT - 1994 NOVEMBE ENTERPRISE FUNDS PERSONEL SERVICES 22,821.48 127,901.93 REVENUE REPORT - LIQUOR FUND NOV. YEAR TO ADOPTED BALANCEPERCENT • 5,723.71 ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 56,662.70 538,642.50 555,000.00 16,357.50 97.1% WINE SALES 19,322.55 156,175.86 164,000.00 7,824.14 95.2% BEER SALES 72,817.84 880,003.79 900,000.00 19,996.21 97.8% BEER DEPOSIT (200.44) (664.76) 101.6% 664.76 0.0% MISC. SALES 4,386.86 65,952.76 60,000.00 (5,952.76) 109.9% LOTTERY SALES (3,282.00) 1,077.74 4,000.00 2,922.26 26.9% INTEREST 6,100.00 6,325.34 2,000.00 (4,325.34) 316.3% REFUNDS & REIMBURSEMENTS 15,000.00 210.00 0.0% (210.00) 0.0% CASH DISCOUNTS (1,073.39) (10,802.22) (1,500.00) 9,302.22 720.1% TOTAL 148,634.12 1,636,921.01 1,683,500.00 46,578.99 97.2% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 22,821.48 127,901.93 123,758.00 (4,143.93) 103.3% REPAIR & MAINTENANCE 471.79 5,723.71 4,250.00 (1,473.71) 134.7% CONSULTING 336.54 1,506.44 2,000.00 493.56 75.3% OTHER SERVICE & CHARGES 11,016.07 55,860.81 51,750.00 (4,110.81) 107.9% DEPRECIATION 0.00 0.00 19,200.00 19,200.00 0.0% DEBT SERVICE 0.00 35,950.00 35,370.00 (580.00) 101.6% TRANSFERS 0.00 0.00 120,000.00 120,000.00 0.0% COST OF SALES 117,281.40 1,357,838.35 1,272,654.00 (85,184.35) 106.7% MISCELLANEOUS 256.95 5,829.32 6,100.00 270.68 95.6% CAPITAL OUTLAY 12,494.82 25,861.92 15,000.00 (10,861.92) 0.0% TOTAL 164,679.05 1,616,472.48 1,650,082.00 33,609.52 98.0% • REVENUE REPORT -WATER SEWER/FUND RECYCLE BAGS 114.00 892.00 (892.00) 0.0% WATER SALES 47,315.17 532,224.88 540,000.00 7,775.12 9&6% WATER TREATMENT SURCHARGE 1,677.49 2,854.45 0.00 WATER METER 1,580.00 9,639.50 16,000.00 6,360.50 60.2% REFUSE SERVICES 42,985.44 395,697.89 438,000.00 42,302.11 90.3% REFUSE SURCHARGE 4,780.37 44,650.62 51,300.00 6,649.38 87.0% REFUSE STICKER SALES 82.00 947.00 COMPOST CREDIT (908.85) (6,269.41) SEWER SERVICES 136,989.36 1,561,125.24 1,800,000.00 238,874.76 86.7% PENALTY CHARGES 1,753.60 24,547.59 15,000.00 (9,547.59) 163.7% INTEREST EARNED 37,809.10 120,000.00 82,190.90 31.5% SCORE 73,688.98 116,000.00 42,311.02 63.5% REFUNDS & REIMBURSEMENTS 1,519.00 4,495.99 3,000.00 (1,495.99) 149.9% PROCEEDS FROM BOND SALE 2,820.54 (2,820.54) LOAN REPAYMENT 411.76 48,999.59 (48,999.59) OTHER 140.00 9,797.05 2,000.00 (7,797.05) 489.9% CONNECTION CHARGES 1,555.00 0.00 (1,555.00) TOTAL 238,439.34 2,745,476.01 3,101,300.00 355,823.99 88.5% EXPENSE REPORT -WATER SEWERIFUND REFUSE 34,337.97 409,732.64 376,640.00 (33,092.64) 108.8% WATER 44,485.80 688,307.02 960,715.00 272,407.98 71.6% SEWER 214,133.14 1,424,076.18 3,142,249.00 1,718,172.82 45.3% • TOTAL 292,956.91 2,522,115.84 4,479,604.00 1,957,488.16 56.3% 0 Institution TREAS BONDS TREAS BONDS Smith Barney Smith Barney Smith Barney Smith Barney Citizens Bank itizens Bank Citizens Bank Citizens Bank Citizens Bank Marquette Marquette Description 644136 644137 CMO 80AP9 GNMA 865M7 313400 S H 7 999919 zu 0 29796 29798 29788 29790 29792 30,020,176.00 30020663 CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT December 16, 1994 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12197 * ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0% is 11-A (z) Date Date Interest Of Of Rate Purchase Maturity Amount ----- - ----- - - ---- 7.18% ------- - -- --- 12/12/91 ------- - ----- 2/15/2001 --------------- 373,500.00 7.13% 12/12191 10/15/98 307,312.50 7.380% 2115/93 5/1/2018 167,173.75 7.363% 2/15/93 8/10/2002 128,077.78 5.00% 12/30/93 03/10100 300,071.92 4.50% 10/13/94 10/27/94 2,864,148.36 4.30% 11/10/94 01/12/95 300,000.00 4.60% 11/10/94 02/16/95 300,000.00 4.60% 11/10/94 03/16/95 400,000.00 4.60% 11/10/94 04113/95 500,000.00 4.60% 11/10/94 05111/95 200,000.00 6.30% 12/15/94 12114/94 500,000.00 6.00% 12/15/94 03/16/95 200,000.00 ----------------------- $6,540,284.31 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12197 * ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0% is 11-A (z) MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 15, 1994 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: Glenn Matejka, Roger Gilmer, Bill Craig, Craig Lenz, Dean Wood and Chairman Gruett. Member absent: April Brandt. Also present: Brenda Ewing, Planning Coordinator and Jim Marka, Building Official. 2. CONSIDERATION OF MINUTES OF REGULAR MEETING DATED OCTOBER 18 1994 Mr. Craig made a motion to approve the minutes dated October 18, 1994, seconded by Mr. Gilmer the motion carried unanimously. 3. PUBLIC HEARINGS a) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MCLEOD COUNTY TREATMENT CENTER/BETHANY BAPTIST CHURCH TO CHANGE USE FROM CHURCH TO SHELTER HOME IN R -2 DISTRICT Chairman Gruett reopened the hearing at 5:31 p.m. with the reading of publication #4723 as published in the Hutchinson Leader on Thursday, October 6, 1994. The request is for the purpose of considering a conditional use permit requested by McLeod County Treatment Center/Bethany Baptist Church to change use from church to shelter home in R -2 district located at 800 Grove St. Planning Coordinator Brenda Ewing commented on the informational meeting held with the neighboring property owners on October 27, 1994. She also commented on the legal opinion from City Attorney G. Barry Anderson. Mr. Steve Fitzloff, 820 Grove St., again expressed the same concerns as at the October meeting and the informational meeting. Those concerns were; property values in the area, security of the neighborhood, terminology of the information presented by the applicant and the fact several other property owners have also expressed concern. Mr. Gail Plaisance, 509 Linden Ave., commented on his concern for the children of the neighborhood. He stated he was told there was a site in Glencoe for the facility. Mr. Jerry Brown, 736 Brown St., stated he agrees with the need but not the means. Ms. Mary Grupe, 743 Grove St., explained her family's move to Hutchinson and the fact they were looking for a good neighborhood when they moved in March of this year. HUTCHINSON PLANNING COMMISSION MINUTES NOVEMBER 15, 1994 Ms. Mary Berger, 855 Grove St., commented on the meetings the neighborhood held. She stated a concern is with the many conflicting answers about the home and the fact the police could be there at anytime of the evening. Mr. Doug Rettke, 4th and Lynn, stated he lives near a group home and has had more vandalism at this residence, however, he does not know if it is due to group home residents or not. Mr. Dick Jensen, 216 Linden, stated he is not strongly opposed to the request and that the need is valid. He commented he is interested in the property value and the potential number of buyers affected. Building Official Jim Marka commented on the staff prospective of the character of the neighborhood. Discussion followed on the zoning requirements in residential districts and the permitted number of residents in a home such as this. Mr. Don Schultz, 835 Church St., stated he is against any business in residential districts. Mr. Craig made a motion to close the hearing, seconded by Mr. Lenz the hearing closed at 5:50 p.m. Mr. Craig commented on the definition of conditional use permit. Mr. Craig made a motion to recommend denial of the request. Seconded by Mr. Lenz the motion carried after a roll call vote. Mr. Craig, Mr. Lenz, Mr. Gruett and Mr. Wood voting aye. Mr. Matejka and Mr. Gilmer voting nay. Mr. Matejka commented on the precedent this could set to serve the community in this way. County Commissioner Al Huff explained the process the county has gone through to find support for this effort. He stated there is not a site in Glencoe suitable for the facility. Mr. Craig made a motion to direct staff to research language to amend the zoning ordinance for appropriate use, seconded by Mr. Matejka the motion carried unanimously. b) CONTINUATION OF CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 10.08 REGARDING ANTENNAS AND TOWERS Chairman Gruett reopened the hearing at 6:00 p.m. with the reading of publication 44726 as published in the Hutchinson Leader on Thursday, October 6, 1994. The request is for considering an amendment to the Zoning Ordinance Section 10.08 regarding antennas and towers. Planning Coordinator Brenda Ewing commented on the wording as presented by the City Attorney. Mr. Matejka moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:02 p.m. Mr. Matejka made a motion to recommend approval of the amendment. Seconded by Mr. Wood the motion carried unanimously. 2 HUTCHINSON PLANNING COMMISSION MINUTES NOVEMBER 15, 1994 c) CONSIDERATION OF ANNEXATION OF 8.50 ACRES IN LYNN TWP. REQUESTED BY DAN AND ROBERT COWGER Chairman Gruett opened the hearing at 6:04 p.m. with the reading of publication #4734 as published in the Hutchinson Leader on Thursday, November 3, 1994. The request is for consideration of a petition to annex 8.50 acres located in Section 2, Lynn Township, requested by Robert and Dan Cowger. Planning Coordinator Brenda Ewing commented on the request and the letter from Mr. Charles Johnson stating he is not interested in annexing his property. Building Official Jim Marka stated the road could stay as it is and the right of way dedicated to the city. Mr. Dan Cowger explained the county recommended petitioning for annexation when he went to them with a sketch and preliminary plat. Mr. Craig moved to close the hearing, seconded by Mr. Matejka the hearing closed at 6:15 p.m. Mr. Craig made a motion to approve the annexation and the right of way dedicated from Johnson property on the west. The Johnson property is not to be forced in at this time and assessments are to be deferred on that property. Seconded by Mr. Matejka the motion carried unanimously. Mr. Ernst Duesterhoeft, Lynn Township, inquired as to which roads would belong to the city. d) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE A 1972 MOBILE HOME UNTO LOT IN MCDONALDS TRAILER COURT Chairman Gruett opened the hearing at 6:16 p.m. with the reading of publication #4735 as published in the Hutchinson Leader on Thursday, November 3, 1994. The request is for the purpose of considering a conditional use permit to move a 1972 Riviera mobile home unto lot 131 in McDonalds Trailer Court. Ms. Ewing explained the staff recommendations and that the property owner has met all the life safety requirements. Mr. Wood made a motion to close the hearing, seconded by Mr. Craig the hearing closed at 6:17 p.m. Mr. Wood made a motion to recommend approval of the request with staff recommendations to meet the life safety requirements. Seconded by Mr. Craig the motion carried unanimously. ie) CONSIDERATION OF CONDITIONAL USE PERMIT TO SELL CHRISTMAS TREES IN R -2 DISTRICT REQUESTED BY CINDY BEADELL LOCATED AT 540 GLEN ST. HUTCHINSON PLANNING COMMISSION MINUTES NOVEMBER 15, 1994 Chairman Gruett opened the hearing at 6:18 p.m. with the reading of publication #4736 as published in the Hutchinson Leader on Thursday, November 3, 1994. The request is for the purpose of considering a conditional use permit to sell Christmas trees in R -2 District located at 540 Glen St. Planning Coordinator Ewing commented on the staff recommendation of approval and the favorable letter received from a neighboring property owner. Mr. Matejka moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:20 p.m. Mr. Matejka made a motion to recommend approval of the request. Seconded by Mr. Lenz the motion carried unanimously. f) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DOUG RETTKE TO MOVE A BUILDING FOR WAREHOUSE TO I/C DISTRICT LOCATED AT 1844TH AVE NW. Chairman Gruett opened the hearing at 6:21 p.m. with the reading of publication #4737 as published in the Hutchinson Leader on Thursday, November 3, 1994. The request is for the purpose of considering a conditional use permit to move a building for warehouse to I/C district located at 184 -4th Ave. N.W. Planning Coordinator Brenda Ewing commented on the numerous staff requirements and the survey presented by Mr. Rettke. Building Official Jim Marka commented on the staff recommendations stated • many have been met. Discussion followed on the 6' setback and drainage. There was also discussion on the parking and off - loading berth. Mr. Lenz moved to close the hearing, seconded by Mr. Matejka the hearing closed at 6:30 p.m. Mr. Lenz made a motion to recommend approval of the request subject to staff recommendations. Seconded by Mr. Matejka the motion carried unanimously. g) CONSIDERATION OF REZONING FROM R -1 TO C -4 NEWLY ANNEXED PROPERTY ON HWY 7 EAST FOR CONSTRUCTION OF MOTEL REQUESTED BY ROBERT BARWICK Chairman Gruett opened the hearing at 6:32 p.m. with the reading of publication #4739 as published in the Hutchinson Leader on Thursday, November 3, 1994. The request is for the purpose of considering a request to rezone newly annexed property on Hwy 7 East from R -1 to C-4 for construction of motel. Ms. Ewing stated the State Municipal Board did approve the annexation requested in October. Mr. Craig moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:35 p.m. Mr. Craig made a motion to recommend approval of the rezoning request. Seconded by Mr. Wood the motion carried unanimously. 4 HUTCHINSON PLANNING COMMISSION MINUTES NOVEMBER 15, 1994 4. OLD BUSINESS NONE 5, NEW BUSINESS a) CONTINUED DISCUSSION OF URBAN BOUNDARY MAP AND ANNEXATION IN ACOMA TWP. Building Official Jim Marka commented on the meeting held in June with Acoma Township residents. The meeting was tabled until this meeting (November). He stated legislation has changed and at the present time, annexations require a public hearing at the local municipal level. The need for orderly annexation is taken care of through the legislation. Mr. Jim Field, Acoma Twp., representing the chairman, stated the township officials feel they can not do much about the annexation. Mr. Marka explained the development in the area and the extension of services. He commented the mobile home park has water at this time. A letter of opposition by Atty. Steven Ward representing W. Mark Fratzke was read. Jim Marka explained the city can not service the remainder of the Montgomery . property out of city limits. Mr. Dave Bernhagen questioned the road right of way being annexed and how that would affect his taxes. Discussion followed on the cost to property owners. Building Official Marka explained development would be encouraged when the collector road is located. He stated the present service will handle Krisean Acres and Montgomery property. Rust Engineering will do a study on the remaining property for services. Discussion followed on maintaining Koglin Rd. or Co. Rd. 76. Mr. Craig made a motion to prepare for a public hearing, seconded by Mr. Lenz the motion carried unanimously. b) DISCUSSION TO CHANGE STREET NAME FROM ROBERTS ROAD TO ROBERTS AVE. S.W. Planning Coordinator Brenda Ewing commented on the two informational meetings with property owners and explained the staff would recommend changing all of Roberts Rd. to alleviate confusion of numbering for emergency services. Discussion followed on the informational meetings and the opposition to the change. 5 HUTCHINSON PLANNING COMMISSION MINUTES NOVEMBER 15, 1994 It was the consensus of the planning commission to table the item until the plats are in for the south area. Mr. Lenz moved to table the item with an update at the next meeting, seconded by Mr. Gilmer the motion carried unanimously. C) DISCUSSION OF AMENDMENT TO MUNICIPAL CODE REGARDING DEMOLITION REQUIREMENTS Mr. Marka explained the City Council adopted an amendment to the ordinance and this item was for information only. d) COMMUNICATION FROM STAFF Jim Marka presented a portion of the city survey regarding building and zoning enforcement. 6. ADJOURNMENT The meeting adjourned at 7:25 p.m. G 0 0 9 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING NOVEMBER 15, 1994 I. CALL TO ORDER: NOON CONFERENCE ROOM CITY CENTER Chairman John Paulsen called the meeting to order. Members present: Tammy Wendlandt, Joel Kraft, Don Erickson and Shirley Wass. Members absent: none. II. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING OCTOBER 18, 1994 There being no additions or corrections, Don Erickson moved that the minutes be approved as submitted; Shirley Wass seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNTS HRA GENERAL FUND AND PARK TOWERS PROJECT OPERATING FUNDS Disbursements and budgets were reviewed. Don Erickson moved that the financial statements be approved as submitted; Tammy Wendlandt seconded and the motion carried unanimously. W. TOM SAVAGE, MCLEOD COUNTY HOUSING AND REDEVELOPMENT AUTHORITY PROPOSAL FOR DEVELOPMENT OF RENTAL UNITS 1. Tom Savage and Chuck Warner reported that the McLeod County HRA is looking at the concept of having the County sell and back bonds to construct 40 units of market rate housing in various communities throughout the County aiming for rents between $450- $550 /month. If Hutchinson would like to be involved, a six plex containing four -2 bedroom units and two-3 bedroom units would be planned for Hutchinson. The Board thanked Mr. Savage and Mr. Wainer for attending the meeting and expressed interest in being kept apprised of the process and of having a six plex designated for Hutchinson. IV. PARK TOWERS PROJECT 1. There is one vacancy to be filled on November 23 and no rent receivables at Park Towers. . 2. The 1992 Ciap project is scheduled to be closed out on December 31, 1994. Work is proceeding with the laundry room roof which is scheduled to be completed by the end of November; a few punch list items dealing with the windows also need to be completed before scheduling a final inspection and close -out of the program. 3. The stucco work is also progressing and if the weather holds may be completed yet this fall; final inspection won't take place until spring. The maintenance garage is also progressing and will allow for the lawn mower and snowblower storage and work area since the elevator equipment will be moved to the current maintenance area. Elevator updates are scheduled to begin sometime in January. 11-h. (0 nuccninson nousing anu neaeveiopmeum e+u Regular Board Meeting November 15, 1994 Page 2 4. The request that a public hearing be held regarding establishment of local preferences for Park Towers has been put on die agenda for the next City Council meeting. 5. The 1994 revised budget for Park Towers was presented; the major change was an increase of $5,000 for gas and electricity because of last year's extremely cold winter. 6. The close -out for the Section 23 Leased Housing Program Audit Report was distributed to Board members. All reserves were transferred into the Public Housing Program now in effect at Park Towers. 7. The Director will be working on tabulation of all tenant rents at Park Towers for the next two weeks which must be completed by the end of November. Vl. VALLEY VISTA RENTAL REHAB PROGRAM 1. Connie Mangan reported the breakdown for the Valley Vista project - $765,515 TOTAL with $572,636 coming from the Home Rental Rehab Program and $190,878 owner match. Connie plans to have the application in to MHFA by the end of the month. This will be the largest HOME Rental Rehab project ever done. Once the application has been submitted, Connie estimates it will take one mouth for MHFA to issue commitment papers. VII. PHASE SIX MHFA DEFERRED LOAN PROGRAM The Phase Six Program should now be completed, Phase Seven must be completed by June, 1995 for the funding cycle 1993 -1995 and could not begin until the Phase Six program was closed out. 0 VIII. CENTURY COURT UPDATES Brian Solsrud has still not submitted landscaping plans, but promised them within the next two weeks. IX POLICY REGARDING DEVELOPER'S REQUEST FOR CITY OF HUTCHINSON INVOLVEMENT IN A PROJECT PROPOSAL AND POLICY REGARDING ADMINISTRATIVE FEE FOR DEVELOPER'S HOUSING PROPOSAL The policies were reviewed and discussed; Joel Kraft moved to adopt both policies as submitted. Tammy Wendlandt seconded and the motion carried unanimously. X. PRELIMINARY PLANS FOR HRA CITY CENTER HRA/HCDC OFFICE SPACE Floor plans were discussed; modular furniture compatible with other City Center offices is being proposed for the reception area. Funding to purchase the reception area furniture will be requested from the City Council since this is jointly occupied HRA/HCDC space. M. FOR BOARD INFORMATION 1. The HRA will be having a booth at the Awareness '94 Celebrating Community & Family on November 20, 1994 at the Fairgrounds. 2. A Letter to Derrick Metz at MHFA was distributed supporting the Targeted Home program for rehab of 1065 Jefferson. 3. The letter requesting contributions to update the Hutchinson Housing Study was discussed; Joel Kraft reported that Citizens Bank will donate to funding the study. Tammy Wendlandt stated that no decision had been made at Firstate Federal at the time 0 0 Hutchinson Housing and Redevelopment Authority Regular Board Meeting November 14, 1994 Page 3 of the Board meeting. Don Erickson suggested having the study done in March or April alter the units become available at Prince of Peace, Augusta and Village Cooperatives. 4. Results from the City Survey pertinent to housing were distributed. 5. A request from Green Thumb requesting a donation to their program was tabled to try to obtain more information; the Green Thumb program funds a part time receptionist at Park Towers. G. West -Link Paging has requested that the HRA enter into a lease agreement to provide an antennae and associated equipment on the penthouse of Park Towers. Shirley Wass moved to enter into the lease agreement with West -Link paging contingent upon approval of the lease by the City Attorney. Tammy Wendlandt seconded and the motion carried unanimously. XII. ADJOURNMENT There being no further business, Jahn Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary/Treasurer HUTCHINSON HOUSING, INC. REGULAR BOARD MEETING NOVEMBER 15, 1994 MINUTES I. CALL TO ORDER: CONFERENCE ROOM CITY CENTER President Don Erickson called the meeting to order. Members present: Tammy Wendlandt, Joel Kraft, Shirley Wass and John Paulsen. Members absent -none. U. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING OCTOBER 18, 1994 There being no addition or corrections, John Paulsen moved that the minutes be approved as submitted; Tammy Wendlandt seconded and the motion carried unanimously. III. CONSIDERATION OF FINANCIAL REPORT Disbursements and financial statements were reviewed. John Paulsen moved that the financial statements be approved as submitted., Shirley Wass seconded and the motion carried unanimously. IV. ADJOURNMENT There being no further business, Don Erickson declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary/Treasurer • 9 MINUTES HUTCHINSON HANDICAP ADVISORY COMMITTEE December 15, 1994 9:00 a.m. Call to Order Building Official Jim Marka called the meeting to order. In attendance were Jim Marka, Carolyn Pohlen, Scott Johnson, Don Todnem, Steve Madson, Barry Anderson, and Bonnie Baumetz, Secretary. 1. Barry Anderson commented on the statute regarding citizen enforcement of parking violations. He stated the handicap parking violations do go to trial more often. Barry explained the fine is larger therefore the offender will fight the ticket. Steve Madson commented on his plan to help resolve these issues. He stated he would use reserve officers to patrol parking. A uniformed officer would have the necessary training and would be more effective than unexperienced citizens. Steve stated the police department has been monitoring the parking violations in the past two months and noted Cashwise parking lot has the most offenses. Barry Anderson commented on the trespassing ordinance. Jim Marka asked about citizens arrest and how it is done even with reserve officers patrolling. Steve explained the citizen reporting the violation must have the license plate number and be willing to sign the ticket. Other helpful information would be a description of the vehicle, the name of the driver (if known), etc. Barry stated the owner of the vehicle can be sited. Discussion followed on three cars parking in two handicap spaces. 2. Jim Marka stated Wilma Ross is still gathering information for the schools and that the first packet of information was sent to Rachel Torgerson at the school. 3. Scott Johnson stated there should be an ad in the newspaper regarding the parking I .�Z T7 C&/% HUTCHINSON HANDICAP ADVISORY COMMITTEE MINUTES - DECEMBER 15, 1994 ordinance and the enforcement plan so the public is aware of what is happening. 4. Don Todnem stated the Chamber is trying to reach Kurt Wylie to speak at the Chamber Breakfast in January. The next meeting is scheduled for Thursday, February 23, 1995, at 9:OO a.m., in the Main Conference Room at the City Center, 111 Hassan St SE. cc: Scott Johnson Don Todnem Carolyn Pohlen Jack Yates Shell Queenan Wilma Ross Mark Hensen Steve Madson Dolf Moon John Rodeberg Jim Marka Brenda Ewing 2 0 ORDINANCE NO. 94-126 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY ROBERT COWGER AND SALLY COWGER AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2a 0 WHEREAS, Robert Cowger and Sally Cowger have filed a petition dated September 23, 1994, requesting that certain land, as legally described below: That part of the Southwest Quarter of Section 2, Township 116 North, Range 30 West of the 5th Principal Meridian described as follows: Beginning at the southwest comer of said Southwest Quarter; thence northerly, along the west line of said Southwest Quarter, a distance of 1760.00 feet; thence easterly, deflecting to the right 90 degrees 00 minutes 00 seconds, to the westerly shore line of Otter Lake; thence southerly, along said shore line, to the intersection with the south line of said Southwest Quarter; thence westerly, along said south line, to the point of beginning. be annexed to the City of Hutchinson, and WHEREAS, Robert Cowger and Sally Cowger represent that they are the sole owners of the property, that all proper written notifications were sent by certified mail and a public hearing held pursuant to Minnesota Statutes 414.033, that the property is unincorporated, abuts the limits of the City of Hutchinson, is not included within any other municipality, is included in an area that has been designated for orderly annexation (docket OA -309) pursuant to Minnesota Statutes 414.0325 , and is approximately 8.50 acres in size. NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: SECTION 1. The City Council hereby determines and finds that the property abuts the municipality, that the property is included in an area that has been designated for orderly annexation (docket OA -309) pursuant to Minnesota Statutes 414.0325, that the municipality has received a properly prepared Petition for Annexation from all of the owners of the property, that all proper notifications were sent by certified mail and a public hearing held, and that the Petition complies with all of the provisions of Minnesota Statutes 414.033. SECTION 2. The property is urban in nature or about to become so SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include the Property and the same is hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof. SECTION 4. The City Administrator is directed to file certified copies of this ordinance with the Minnesota Municipal Board, Lynn Township, the McLeod County Auditor, and the Minnesota Secretary of State. SECTION 5. This ordinance takes effect upon its passage and publication and the filing of the certified copies as directed in Section 4 and approval of the Ordinance by the Minnesota Municipal Board. 4 4 (1) Ordinance No. 94 -126 Page 2 Adopted this 27th day of December, 1994. ATTEST: Gary D. Plotz Marlin Torgerson City Administrator Mayor `J • 0 0 ORDINANCE NO. 94 -1286 2ND SERIES PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING A PORTION OF GLEN STREET AND THIRD AVENUE SOUTHWEST THE CITY OF ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate a portion of said streets. SECTION 2. That certain street and public thoroughfares in the City of Hutchinson located and described as follows: Beginning at the southwest corner of said Lot 6, Block 31; thence South 89 degrees 47 minutes 00 seconds West, assumed bearing along the westerly extension of the south line of said Lot 6, a distance of 41.25 feet; thence on a bearing of north 371.25 feet; thence North 89 degrees 47 minutes 00 seconds east 116.25 feet; thence South 58 degrees 19 minutes 55 seconds east 66.97 feet to the northerly extension of the east line of said Lot 10, Block 31; thence on a bearing of south 5.87 feet to the northeast corner of said Lot 10; thence South 89 degrees 47 minutes 00 seconds west 132.00 feet along the north line of said Lot 10 to the northwest corner of said Lot 10; thence on a bearing of south 330.00 feet along the west line of said Block 31 to the point of beginning. being located in the City of Hutchinson, be and the same hereby are vacated. SECTION 3. This ordinance corrects the legal description previously set forth in Ordinance No. 94 -115, Publication No. 4704. SECTION 4. This ordinance shall take effect form and after passage and publication and upon filing of a certified copy thereof with the property County officials as required by law. Adopted by the City Council this _ day of January, 1995. Attest: Gary D. Plotz, City Administrator Marlin Torgerson, Mayor RESOLUTION.NO. 1036 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Maintenance Agreement $ 6,150.(0 Service Contract on WWTP Yes Harris Contracting Heating /Cooling System Calgon C -4 6,050.(0 Water Treatment Water Yes Feed -Rite 7 Mobile Radios 16,284.(0 Upgrade Police Yes* Motorola Co. Radio Console 61,225.(0 Upgrade Police Yes* Motorola Co. Voice Logger 20,937.(0 Upgrader Police Yes* Loffler Business System *These items will be pu Awk chased on an equipment certificate . MW The following items were authorized due to an emergency need: ITEM Date Approved: Wtion made by: Seconded by: COST December 27, 1994 PURPOSE I DEPT. ] BUDGET I VENDOR Resolution submitted for Council action by: CITY OF HUTCHINSON RESOLUTION NO. 10365 RESOLUTION ADOPTING ECONOMIC LOAN FUND AND ENERGY LOAN FUND FOR FISCAL YEAR 1994 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual budget of the City of Hutchinson for the fiscal year 1994, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budgets and the major division thereof being as follows: ECONOMIC LOAN FUND Revenues Loan Repayment $19,484 Interest Earning 12,000 $31,484 ENERGY LOAN FUND Revenues Loan Repayment $80,000 Loan Settlements 20,000 Interest Earning 5,000 $105,000 Expenditure Loans • Commerciail $80,000 Loans - Housing 20,000 Administrationt 5,000 Adopted by the City Council this 27th day of December 1994 ATTEST: Gary 0. Plotz City Administrator $105,000 Marlin Torgerson Mayor CITY OF HUTCHINSON RESOLUTION NO. 10366 RESOLUTION ADOPTING RURAL FIRE DEPARTMENT SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR 1994 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual special revenue budget for the Hutchinson Rural Fire Department Fund of the City of Hutchinson for the fiscal year 1994, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted: the total of said budgets and the major division thereof being as follows: RURAL FIRE DEPARTMENT SPECIAL REVENUE FUND Revenues Fire Protection Assessment 868,159.00 Interest Earning 1,600.00 Non Resident Billing 500.00 TOTAL $70,259.00 r- 4 - Personnel Services 819,455.00 Supplies, Repair, Materials 35.331.00 Other Services, Charges 3,000.00 Miscellaneous 350.00 Capital Outlay 3,350.00 TOTAL 862,111.00 BE IT FURTHER RESOLVED: THAT the City Administrator be directed to cause the appropriate accounting entries to be made in the books of the City. Adopted by the City Council this 27th day of December 1994 Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator 0 9 • ToCOUNCIL . . ............ I ...... ....... --.— .. . . ........ . . ......... ............... ......... .... . .................................... . .............. ofAs . . ..... CIT.Y .. ....... . ..... ..... .... . ...... . ..... _—of ..... YgICHINSON ...... . ........ I ... . ... .............................In the County of . ................... mc .. U.0.0 ............ I ...... I .................................. state of Minnesota: The undersiine4 owner whose SNOW name and address ....... ............... . . . . ..............hereby applies for a permit to......../: L ..AND ................... upon, OW cerfalx tract of land desor0ed as follows.- Lot ................................................ ; Blook .................................... ... ...... ; plator a4diflon, ................ : ................................................. .......................... ; address..:.............. ............................... whiah Is of the following st" and area, width ................... ............................... feet; Unith ... .............................. .. . . . . feet; ....WITHIN WE CITY LIMITS arm ... . .................. ....................................................... ; ........................................................................................................................................ .. .. and hereby agrees that, In case such permit 14 granted, that all work which shalt be done and all materials which shall. U teed shall 6omply with the plans and 8peclygoations therefor herewith submitted and with all the ordIn4ne" of said ........ ... HUTCHINSON applicable thereto. JPPU4ant further agrees to pay fees or assessments at the time and in the am-ounte *Pee !fled a s ........... . H.Q.&9-9 .......................................... . .......... .. I ....................................... . ....................................... . ................................... . ............... 7 D Q � D !ice 19 i4ad 'Y OF HUTCHINSON Owner J/ L �J) r M E M O R A N D U M DATE: Dec 27th, 1994 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of Dec Attached is a listing of the delinquent water and sewer accounts for the month of Dec. Recommend service be discontinued on Tuesday, Jan 3rd, 1995 at Noon. • City Center 1l1 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Printed on re,geled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 %) (612) 587 -2242 J� ' Fax(612)587 -6427 • 1- 270 - 0835 -023 Gary J Miller 1- 455- 0316 -071 Gary Piehl 835 Brown St 316 Grove St S Hutchinson MN 55350 Hutchinson MN 55350 835 Brown St 316 Grove St S 67.66 115.02 Promises 1 -6 -95 1- 455- 0725 -022 1- 295 -0120 -072 Bev Kosek Gary Aanderude 725 Grove St S 120 Century Av Hutchinson MN 55350 Hutchinson MN 55350 725 Grove St S 120 Century Av 94.26 164.64 Promises 12 -30 -94 1- 455 - 0845 -074 1- 395 - 0316 -003 Doug Hickler Heather Clouse 645 Grove St S 316 Franklin St S Hutchinson MN 55350 Hutchinson MN 55350 845 Grove St S 316 Frankin St S 245.84 180.74 Promises 12 -28 -94 Promises $90.37 1 -3 -95 1 -480- 0545 -091 Darwin Maus 1- 395- 0505 -015 545 Hassan St S Martin Garcia Hutchinson MN 55350 505 Franklin St S 545 Hassan St S Hutchinson MN 55350 185.63 505 Franklin St S 183.02 1 -515- 1053 -001 Back Yard c/o Tom Johnson 1- 415 - 0046 -035 2600 Crystal Cove Rd Barbara Fosse Madison Lake MN 56063 46 Glen St N 1053 Hwy 15 S Hutchinson MN 55350 58.54 46 Glen St N cc: Englsma 171.08 523 S 8th St Minneapolis MN 55404 1- 420 - 0705 -082 1 -570- 0015 -012 Mark Betker Lee /Mary Ann Cheney 705 Glen St S 15 Jefferson St S Hutchinson MN 55350 Hutchinson MN 55350 705 Glen St S 15 Jefferson St S 174.96 41.75 1- 420 - 0726 -034 1 -570- 0234 -061 Randy Stille Mabel Baseman 726 Glen St S 234 Jefferson ST S . Hutchinson MN 55350 Hutchinson MN 55350 726 Glen St S 234 Jefferson St S 125.88 91.21 1 -570- 0546 -097 1- 685- 0815 -053 Penny Lieder Joel Grimstad 546 Jefferson St S 815 Main St S Hutchinson MN 55350 Hutchinson MN 55350 546 Jefferson St S 815 Main St S 134.12 122.57 CC: Steve Gasser 1 -570- 0586 -004 817 Main St S Marie Plamann Hutchinson MN 55350 586 Jefferson St S Hutchinson MN 55350 1- 270 - 0616 -073 586 Jefferson St S Karen Curtiss 119.52 991 Echo Dr Promises 1 -3 -94 Apt 302 Hutchinson MN 55350 1- 570 -1065 -081 616 Brown St R & R Cc 193.52 PO Box 98 cc: Kerry Krueger Hutchinson MN 55350 924 Keith St 1065 Jefferson St S Hutchinson MN 55350 320.78 1 -570- 1204 -001 Mary Anderson 1204 Jefferson St S Hutchinson MN 55350 1204 Jefferson St S 124.50 1- 685- 0126 -091 M & D Prop c/o Mark Betker 19625 Skyview Cir Hutchinson MN 55350 126 Main St S 65.63 1- 685- 0126 -091 M & D Prop c/o Mark Betker 19625 Skyview Cir Hutchinson MN 55350 130 Main St S 144.19 1- 685- 0628 -023 Greg Robbins 628 Main St S Hutchinson MN 55350 628 Main St S 144.50 Promises 12 -28 -94 1- 395- 0585 -042 Deb Bondhus 594 Carlisle St Hutchinson MN 55350 585 Franklin St S 157.17 CC: Sharon Koetter 585 Franklin St S Hutchinson MN 55350 3 -210- 0416 -081 Calvin Lee 18718 202nd Circle Hutchinson MN 55350 416 Adams St S 156.20 CC: Larry Warzecha 416 Adams St S Hutchinson MN 55350 0 • • T C M E M O R A N D U M DATE: December 22, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE REQUESTED FOR BILLBOARD LOCATED IN HUTCHINSON TWP ON HWY 15 N, 2 MILE RADIUS The Planning Commission recommends to deny the request due to lack of hardship. City Center I ! 1 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 t - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 DEC 8 M STATE OF MINNESOTA COUNTY OF 04CLE00 NOTICE OF PUBLIC HEARING Edwin E. Homan McLeod County Zoning YOU ARE HEREBY NOTIFIED Administrator that a regular meeting of the McLeod County Board of Adjust- ment will be held on the 29th day of December, 1994, at 9:30 a.m., in the County Commission- ers' Re at the Courthouse, Glencoe, MN. THE PURPOSE OF SAID MEETING is to consider the ap- plication for a Variance Per- mit heretofore filed with the County Zoning Administrator by Skoglund Communications (John Jorgenson - owner). Said ap- plication for a Variance Permit relates to a requested reduc- tion of the required 500' set- back from the intersection of two public roads to 417' for the placement of an 12' x 25' advertising sign. THE PREMISES UPON WHICH said Variance is anticipated and situated in the County of McLeod and State of MN is des- cribed as follows to wit: That part of Lots 13 and 14 of AP of the S3 of Sec 30 and the N} of Sec 31, Twp 117N, Rng 29W, McLeod County, MN, described as follows; Commencing at the intersection of the E'ly right of way line of St Hwy No. 15 and the N line of said Lot 14; thence S'ly, along said right of way line, a distance of 139.00' to the point of begin- ning of the land to be des- cribed; thence E'ly, parallel with said N line of Lot 14, a distance of 254.48'; thence S'ly, deflecting to the right 90 degrees 02 minutes, a dis- tance of 100.00'; theme E'ly, parallel with said N line, a d i stance of 100.00'; theme S'ly, deflecting to the right 90 degrees 02 minutes distance of 308.74'; thence W'ly, par- allel with said N line, a dis- tance of 349.27' to said E'ly right of way line; thence N'ly, along said right of way line, a distance of 406.84' to the point of beginning. THIS HEARING will be hold by the McLeod County Board of Adjustment at which time you may appear if you desire, either in person or by agent or attorney, in opposition to or support of the proposed Variance. DATED THIS 6TH DAY OF DECEMBER, 1994. 171— HUTCHINSON A 117 NORTH COOE -8 RANGE 29 WEST VEER[R •a e• [�vl J.!• -I yiay rar.• 1•u �i•�in ow as w.i Ian �ua• Y CO qf'- h uu . ♦ u[•. •OV wnH p�[ .nV =�' = •�j'� y Li f ' i • MQ 61�t \YYff[Y }{r 1�Y13 Y.\. a' ALL(- 3 •G' L� �1 i� _u, .. coN, a Ra.o e'. - �l P� r4 Ie. s. J •CN4L0 4 W 1 Er OIaNN` wW, V e LOREN I I"a" _jmc V ROEMMw4" r • l DR4C[R 'a[ •LL1N r eOrG :cuN_ T000 5 Q. n 1 Ma• [N• I "� 1•Ya is h G'1M9 L41LE ■ 4R • . e M a 'a ►,^.T iA40 00 -O - �- 1 • l��R -• ♦[s• f il_ rWR / r 4RLx1 trvTS1 O/'a' a"D�3 MREI .11rY i 4PL31 J( - PIYR 1•a -lIII 9 -r WILL y 1 wwrM P4 RK e4 1 N aYN I ua[ I PIQ.a 1 ALy • IM. n 1r p• SF1L1 e F J{•}a - YI_ PIS NVa a0R4a /� R `L1US1. M l C I1Or} ' m ! 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IN W V` 4-I at • NEUER x" 4T . _ zYR[• RMTN rR[L0. •CE JIY d M (JI !•.�•.! . �• L I n -RTTA V E R • EL iu •�yr IMc!r FINE). ON 1 . II64P4 Q a l _ a 4oa1•E[ [ PLErETTER i t �•� pia y 4L 4 er V3 w s •wk E 4L C[ - a •m• K I -1R a Sc.3x " a X. f P4 •.ro _.• ,rp eeoL Tuft • I •• • F La Mc. % ELL4 4R I so en�jyCTM[R IKAACI ^ #� .V[. u. . 1 ZZ I Oa•♦I y pN iM6f • <lN •Y r, Al. rN •� aM4JER- •� 41 J m Ta g mfYL 'i YL a SEN W+rfL� a J - / 1 • .alrtliNN 1 �. ` J R•L rSJ - [ 6� \I ••O•M1'w C[• �►�L�jy��jNj�j O• W >«a 1 a • ! ^ ` O2 3 •13 1 i ®1 a T��'lMr'9 1[ .6i amn n O 1r iii S i -SL -1000 / 66f ELM4 ,� SLN Sk CE �' I I�•il S. `a NYtCV4 [ >� [•4CY� 1 ` [LE YT / IEJIM"iGER GR�U.- IIRS •k , LLL��I �•[ y� / - 1 . a. .Ma 3MAPON 2m qf Y4RYELLA l - . IlEEKN ®IE4R RY , 161 . MY m•• RE IKQY e Nuw "-1., •. • L4NEL ELIE• N GARTOa •'•6CN \ .a EN I ST IRVIM a LE aF _ e " a EOI •CMI[T. a %S • • r : Wro avE I a WLLlSf I© • '9110 TAIL O D[ rR4TiE ! Y4Ri0xI ,,,,.a• E 1 / YLLER L > �vmw.1M�0 i r J ah • i N4S34M VALLEY (Pa0C 51 r"P SKOGLUND COMMUNICATIONS. INC. 203 rd '5'7- ee T i i i S a d �u Ttti irk S cr1 s 0 Ll //,E, MINUTES HUTCHINSON PLANNING COMMISSION FOR YOUR ;f' r� '; "•! lOi Tuesday, December 20, 1994 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: Glenn Matejka, Roger Gilmer, Bill Craig, Craig Lenz, Dean Wood and Chairman Gruett. Member absent: April Brandt. Also present: Brenda Ewing, Planning Coordinator and Jim Marka, Building Official. 2. CONSIDERATION OF MINUTES OF REGULAR MEETING DATED NOVEMBER 15, 1994 Mr. Lenz made a motion to approve the minutes dated November 15, 1994, seconded by Mr. Wood the motion carried unanimously. 3. PUBLIC HEARINGS NONE 4. OLD BUSINESS NONE • 5. NEW BUSINESS a) DISCUSSION OF AMENDMENT TO ZONING ORDINANCE REGARDING GROUP HOMES Planning Coordinator Brenda Ewing commented on City Attorney Barry Anderson's letter and legal opinion to permit the use of group homes in the C -4 district. Building Official Jim Marka commented on the building permit requested by the McLeod Treatment Programs, Inc., for a crisis shelter located on Hwy 7 E. in the C -4 district. He stated the planning staff recommend to move forward on the permit. Discussion followed on the need for a public hearing. Mr. Marka stated the use according to the interpretation of our zoning ordinance is permitted in C -4 districts. Grant Knutson, Chair of McLeod Treatment Program board, explained they are working with the bank contingent on approval of the city. Discussion followed on the procedure which would not include a public hearing. Building Official Marka commented on proposed language to bring the ordinance to State Statutes. ON 11U IL MIN JU1N PLAIN DECEMBER 20, 1994 Mr. Craig stated this is an appropriate use of the property. There was discussion on the need for a motion. Mr. Lenz stated this is a permitted use and does not require a motion from the planning commission. Staff will bring this to the City Council's attention. Mr. Matejka asked if this should go to City Council. Mr. Craig explained the council should be aware of the proposal to place a shelter home in the C -4 district as a "for your information only" motion. Mr. Craig made a motion in favor of the request of land use and action by the City Council is not required. This is for your information only. Seconded by Mr. Gilmer the motion carried unanimously. Discussion followed on the amendment language proposed for the zoning ordinance to keep our ordinance in line with State Law. There was also discussion on sorting "types" of people by conditional use permits. The planning commission agreed the city council should also look at the proposed language and directed staff to obtain a legal opinion, city council input, along with staff input to be presented at a future meeting. Mr. Craig suggested that staff summarize the request and present with the proposal. Mr. Matejka made a motion to table discussions to a future meeting, seconded by Mr. Lenz the motion carried unanimously. b) DISCUSSION OF SURVEY FOR ANNEXATION IN LYNN TOWNSHIP Planning Coordinator Brenda Ewing explained the annexation would fill the gap . in the present boundary created by the Cowger annexation. She stated Mr. Johnson has been notified and asked to dedicate road right of way to the city. Discussion followed on the frontage road concept and the confusion that could create. Building Official Jim Marka explained Mr. Johnson has no intent to annex. He stated this is creating dialogue for now. He explained the frontage road would create a controlled intersection and the city could ask Mr. Johnson for an easement for utilities and roadway. There was discussion on the possibility of Underwood Ave. as the controlled intersection. The planning commission directed staff to correspond with Mr. Johnson for an easement along So. Grade Rd. and Ulm Ave. and possibly seek his input on the draft of the Comprehensive Plan. C) DISCUSSION OF PHASE II - MONTGOMERY PROPERTY - SPRING "95" IMPROVEMENT Building Official Marka explained Mr. Montgomery did not present Phase R. Mr. Marka then showed the planning commission a sketch by Land Innovation Inc. which is the concept Mr. Montgomery would possibly by using. The sketch was showing the curvelinear road concept in the Southwest area of the city. 2 HUTCHINSON PLANNING C0Mti11SSI01N MINUTES DECEMBER 20, 1994 d) STATUS OF UPDATE TO COMPREHENSIVE PLAN Brenda Ewing explained the preliminary review of the Comprehensive Plan and stated the preliminary draft would possibly be completed early to mid January. Ms. Ewing stated H.C.D.C. will be receiving a draft copy. e) DISCUSSION OF AMENDMENT TO ZONING ORDINANCE REGARDING OVER CROWDING OF DWELLINGS No discussion pending legal opinion. f) COMMUNICATION FROM STAFF 1) Consideration of variance requested for billboard sign in Hutchinson Twp., 2 mile radius Brenda Ewing explained this is the John Jorgensen property on Hwy 15 N. She commented on the proposal and the lack of hardship. Ms. Ewing explained the staff would recommend the county follow their ordinance. Mr. Craig made a motion to deny the request due to lack of hardship, seconded by Mr. Lenz the motion carried unanimously. 2) Bud Daggett easement - Brenda Ewing explained the easement is a private easement between Mr. Daggett and the Utilities. 3) Steve Wadsworth property - All Seasons property - Staff requires a scaled site plan and building plan. 4) Update on Acoma Twp Annexation - Brenda Ewing commented on the discussion with city and township officials as a positive meeting. She explained an orderly annexation agreement should be completed in the near future. 5) Mobile Homes in Flood Plain - Ms. Ewing requested direction from the planning commission whether or not to pursue the matter. The planning commission directed staff to proceed with the ordinance language. ��\I�I�HIirlu 7i►rYl The meeting adjoumed at 6:57 p.m. 0 3 0 MEMORANDUM December 27, 1994 TO: Mayor & City Council FROM: Marilyn J. Swanson, Admin. Secretary SUBJECT: APPLICATIONS FOR GAMBLING LICENSE The following organizations have submitted applications and payment for 1995 gambling licenses: • American Legion Elks Lodge Hutchinson Voiture 414 (40 & 8) VFW Post 906 VFW Auxiliary • / —`, 11 MEMORANDUM December 27, 1994 TO: Mayor & City Council FROM: Marilyn J. Swanson, Admin. Secretary SUBJECT: APPLICATIONS FOR BINGO LICENSE The following organizations have submitted applications and payment for 1995 bingo licenses: • American Legion Elks Lodge VFW Post 906 • 1] • 0 MEMORANDUM December 27, 1994 TO: Mayor & City Council FROM: Marilyn J. Swanson, Admin. Secretary SUBJECT: APPLICATIONS FOR CIGARETTE LICENSE The following businesses /organizations have submitted applications and payment for 1995 cigarette licenses except for the ones with an asterisk. American Legion Post 96 Cash Wise Coast to Coast Crow River Country Club Davison North Side Grocery Elks Lodge No. 2427 Erickson Freedom Station (Hwy. 15 S.) • Erickson Oil Products (4th Ave. S.) Festival Foods Fifth Avenue Little Store Flyers /Hi Tops Bar & Grill • George's Food -N -Fuel • Hutch Cafe • J's Pizza *Pending payment Junction Amoco * K Mart Corp. Lamplighter Lounge II Little Crow Bowling Lanes Inc. Liquor Hutch Quik Mart 7 West Inc. Shopko • Southtown Mobil • SuperAmerica Tom Thumb Total Mart • Underground Bar & Grill * VFW Post 906 4 -#1 MEMORANDUM 0 December 27. 1994 TO: Mayor & City Council FROM: Marilyn J. Swanson, Admin. Secretary SUBJECT: APPLICATION FOR TATTOO LICENSE Scott Clark, dba Majestic Dragon Tattoo Studio, has paid the $150.00 license fee to renew his tattoo license for 1995. O 1A m C CE t � �V c 7 E c "In U 7 M 0 Be sure to give aWress or lot and block numbers DATE Z-2— O�7 1 RECEIVED OF RECEIPT PI°_ 81291 d0 $ /� 0 17J C December 26, 1994 MEMO The cost of a 3% proposed cost of living adjustment would be as follows: General Fund $79,352 Central Garage 1,313 Water /Sewer /Refuse 10,490 Liquor Fund 2,971 $94 126 This cost includes wages, social security, and PERA cost. City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -5151 (612) 587-2975 (612) (612) 587 -2242 0 aeso3.up C TO �u RE December 19, 1994 M E M O R A N D U M MAYOR AND CITY COUNCIL CITY ADMINISTRATOR, DIRECTORS AND STAFF Gary P1otz& Dolf Moon0v+ John Rodeberg� Ken MerrillI Jim Marka %M Randy DeVri Steve Neil 'Wegner Hazel Sitz ANNUAL WAGE ADJUSTMENT FOR 1995 The directors have sought input from their various departments for a requested annual wage adjustment for 1995. Department requests are as follows: Water /Wastewater 3% Police 3% Liquor Store 3 to 3.5% Bldg /Zoning /Planning 3% Park /Recreation 2.95% Transit 3% Street 3.39% Finance /Motor Vehicle 3.25% (average of 3 & 3.5) Engineering 3% The consensus of directors is to request consideration at this time for a 31 general adjustment for 1995. Attachment: Memo: Consumer Price Index Information City Center I I I Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 - (612) 587 -2975 Fax(612)234 -4240 - Printed on recvrled paper - Police Services 10 Franklin Street SW qHutchinson, ALV 55350 -2464 A(612) 587 -2242 Fax (612i587 -6427 C December 7, 1994 M E M O R A N D U M TO CITY ADMINISTRATOR AND FROM HAZEL SITZ, HUMAN COORDINATOR q7J RE CONSUMER PRICE INDEX INFORMATION The following information was obtained on December 6 from the Bureau of Labor Statistics (Hotline 612 -290- 3996). The data is for the 12 months ended October 1994. Data for November will be available on December 14. This is for your information in discussions of general wage adjustment for 1995. U.S. all items urban consumers (CPIU) 2.6% increase U.S. all items urban wage earners and clerical workers (CPIW) 2.6% increase Mpls /St.Paul all items urban consumers (CPIU) 2.9% increase Mpls /St.Paul all items earners (CPIW) urban wage 3.1% increase Historic *Mpls /St.Paul Data CPIU CPIW City Adjustment (following January) 1993 3.7% 3.8% 2.5% 1992 3.2% 3.1% 3% 1991 2.6% 2.4% 3.5% 1990 4.3% 4.1% 4% 1989 4.0% 3.7% 4% ( *Note: U.S. numbers vary somewhat from Mpls /St. Paul from year to year.) City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 -Printed on recycled paper - Police Services 10 Franklin Street SW 1W Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 C December 27, 1994 M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM HAZEL SITZ, HUMAN RESOURCES COORDINATOR RE ADOPTION OF 1995 PAYPLAN Resolution No.10362 adopting the 1995 pay plan is attached. The pay grid on page 4 will be adjusted to reflect the 1995 percentage increase. The Resolution may be adopted at the time the change for 1995 is determined. The position classification assignment table (page 3) reflects the addition of the assistant city attorney position to be effective March 1 and the reclassification of 6 positions to be effective January 1 (planning commission secretary, engineering secretary, personnel /insurance technician, motor vehicle deputy registrar, forester, and director of planning /zoning /building enforcement.) City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 9-4. Hutchinson, MN 55350 -2464 (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Fax (612) 234 -4240 Fax (612) 234 -4240 Fax (612) 587 -6427 - Printed an recycled paper - payplan2.�p d1 . RESOLUTION NO. 1036 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 1995 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. ALLOCATION OF NEW POSITIONS. When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Human Resources Coordinator shall cause an appropriate job description- specification to be written for said position. B. REVIEW OF PLAN. . As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Human Resources Coordinator and necessary adjustments recommended to the City Council. C. FILING OF PLAN. Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. 1. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of Numbered Pav Grades for All Employees. Each numbered pay grade in the basic table consists of a minimum (Level 1 - 85 %) rate, a maximum (Level 7 - 115 %) rate, and a midpoint (Level 4 - 100%) rate, in addition to intermediate levels, shown on page 4. b. A Position Classification Assignment Table for Employees. The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade, shown on page 3. 2. Modification of Plan. The City Council reserves the right to modify any or all of the pay grades or position classification assignments as set forth in said plan at any time. (1 of 4) 3. Pay Grades. a. Non - Administrative (Hourly) Employees. 0 Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, up to a five percent increase will normally be granted, with the exception that such increase may be granted midway through the probationary period (at six months) with the approval of the City Administrator. Thereafter, consideration for performance increases will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based upon (a) a merit review and recommendation from the department head, reflecting job performance over the preceding twelve months, and (b) consideration of equity among departments. Consideration for market adjustment for all pay grades will be made each January 1. b. Administrative (Salaried) Employees. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, up to a five percent increase will normally be granted, with the exception that such increase may be granted midway through the probationary period (at six months) with the approval of the City Administrator. Thereafter, consideration for performance increases will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based upon (a) a merit review and recommendation from the City . Administrator or department head, reflecting job performance over the preceding twelve months and (b) consideration of equity among departments. The Council will determine any merit increase for the City Administrator. Consideration for market adjustment for all pay grades will be made each January 1. C. Police Civil Service Employees. In Police Civil Service positions, the established starting rate for patrol officers shall be Grade X. Level 2, followed by a probationary period of one year. After completion of probation, an increase to Level 3 shall be granted. Likewise, an increase to Level 4 shall be granted after completion of two years employment and to Level 5 after three years employment. Thereafter, length of service (longevity) shall be recognized as follows: On completion of 5 years service, 1% additional; On completion of 7 years service, 1% additional; On completion of 9 years service, 1% additional; On completion of 11 years service, 1% additional; On completion of 13 years service, 1% additional (Level 6); On completion of 15 years service, 1% additional; On completion of 17 years service, 1% additional; On completion of 19 years service, 1% additional; On completion of 21 years service, 1% additional; On completion of 23 years service, 1% additional (Level 7) MAX. Any market adjustment on January 1 of any year shall be separate and apart from the above individual anniversary increases. (2 of 4) Supervisory and investigative police department personnel shall be salaried, with salary subject to periodic review by-the Chief of Police, and any recommendation for merit adjustment made to the City Administrator. Police department office, dispatch and school liaison personnel shall be hourly and under merit plan. Any market adjustment on January l of any year shall be separate and apart from the merit adjustments. None of the increases provided by this section shall be made so as to compensate any employee in an amount exceeding the maximum step in the assigned pay range. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Human Resources Coordinator. POSITION CLASSIFICATIM ASSIGNMENT TABLE GRADE TITLE GRADE TITLE GRADE TITLE VIII Secretaryllingineer I Liq Store Clk C(PT) PeraonnellIns. Tech FISAL Asst to City BaIr Adlin Secretary Rec FacillOpet fir 11 Custod lorkerlll(PT) Finance Technician Liquor Store lanager Clerl- Street Dept(PT) Dispatch Supervisor 1111 laint Technician Police Sergeint Police Investigator III Transit Dispatcher(PT) Fite larshal(PT) Senior Program Sup(PT) 11 Laboratory Technician Asst. City Attorney later Plant Operator IV Receptionist(PT) -fittevater Plant-Op WSAL Police Lieutenant _ Rotor Vehicle Clk (PT) Senior 11 faint Tech Recreation Secy(PT) Cemetery Supervisor EISAL Director fill Oper Building Dept Secy(PT) Engineering Tech [I Liq Store CIk B(PT) Equipment lechanic DISAL Dir PlanlZonlBldg Enfc Custodian- PolicelSr Parl1krena laint Oper CtrlLibrary(PT) Street Equipment Oper CISAL Director of Finance CustodianlCourfer IISAL Comiun Svcs Coord(?T) Chief of Police CustodiinlData Entry Dir ParkslleclCoi Ed I Senior llater Plant Op V Bus Driver Park Wit Supervisor BISAL Director Engineering CustodianlBoilet Op Police Patrol Officer Liquor Store Clerk A BISAL lotor Veh Deputy Reg AISAL City Administrator Park laint, General PirIlRec Specialist Recreation Specialist VI Accounting Spec(PT) later Account Tech II later Systems Super Secretary, ParkslRec Street faint Super faint Operations Super VII Admin Secy, Police PolicelSchool Liaison Secy, Planning Con. GISAL Building Inspector Police Disp(FTIPT) Asst Rec Oirector(PT) Police Officer(PT) Human ReslTrins Coord GIs Coordinator Planning Coordinator Forester (3 of 4) This Resolution authorizes staff to change 1995 budget appropriations to reflect rate changes. Adopted by the City Council this day of . 199_ (This Replaces Resolution No. 10128) Marlin Torgerson, Mayor ATTEST: Gary D. Plotz. City Administrator (4 of 4) payplan.wk3 dl PAYPLANN GRADE LEVEL 1 LEVEL 2�LEVE_L 3 LEVEL 4 LEVEL 5 LEVEL 6 LEVEL 7 R Min Mid / Max T 4.25 6.50 1 6,04 6.39 6.75 7.10 7. 7.81 8.17 II 6.49, 6.87 7.25 7.63 1 8.40 8.78 III 6.97 7.38 7.79 820 8.62 9.03 9.44 IV 7.50 7.94 8.38 8.8 9.26 9.70 10.14 V 8.06 9.01 9.96 10.43 10.90 VI 8.66 9.1 9.66 10.19 10.70 1121 11.72 VII 5.31 9.86 10.41 10.96 11.51 12.05 12.60 VIII 10.01 10.60 9 11.78 12.37 12.96 13.55 IX /1 10.76 11.40 2. 12.66 13.30 13.93 14.56 X / H 11.84 12.54 13.23 13.93 14.63 15.32 16.02 XI / G 13.02 13 14.56 5.32 16.09 16.85 17.62 F 14.33 .17 16.01- 1 . 5 17.70 18.54 19.38 E2 15.04 15.93 16.81 17.7 18.58 19.47 20.35 E 15. 16.69 17.61 18.54 19.47 20.39 21.32 D 33 18.35 19.37 20.39 1.41 22.43 23.4 C 19.07 20.19 21.31 22.43 23. 24.68 25. B 20.97 2221 23.44 24.68 25.91 27.14 28.38 A 23.07 24.43 25.79 27.14 28.50 29.86 3122 This Resolution authorizes staff to change 1995 budget appropriations to reflect rate changes. Adopted by the City Council this day of . 199_ (This Replaces Resolution No. 10128) Marlin Torgerson, Mayor ATTEST: Gary D. Plotz. City Administrator (4 of 4) 0 APPLICATION FOR ON -SALE INTOXICATING LIQUOR LICENSE This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. Trade Name 2. Licensing Period 3. Type of Application: New E] Renewal 4. LI.SS /.11/9 Name //of Applicant 5. Aiv'f /' % �LJtJ �i r i i C- r .. _ , 6. Citii/z/enship: 7. Place of Brr th 9. Address cf 1� Ilejl Date of APPliqAtion taTransfer . /.JZ -ASS -33/3 Phone q, ti 5-/ Date ox B' th 3 10. List owners of building or premise to be licensed; ^ 57� /YlieJ.tti�,SoT 11. List all partners, officers or directors, if corporation: Name eA� Tf t2 ,7/// Address Data of Birth NU/ 12. Prior experience in this type of business: e wwft eq��5 /Z -3. Present ownership in any other liquor establishment: 14. Present ownership in any other restaurant or food business: �,-$ / / Z ZJAi 1.. {{ ^� ) 5. Three Business References: N eIAJ � /ill C. - -%�'C. a�IIna �Gl 6. or Partnership Title /2VA) 17. or ss 18. If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. 19. Who owns the bar /tavern fixtures? I5 ?�1%lLNiW06a i- _ 20. Are you a Minnesota resident? i y; Yes f] No To If not, where resident? '/ Oates of Residency 21. Residential Address during Past Five (5) Years: , y , / V' P jp 22 23. Employment for the Past Five Years: l?J-L$ — '40V -1e 4. Other Than Minor Traffic: / D 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all. ordinances of the municipality; and I hereby certify that I have read the fore- going questions and that the answers to said questions are true of my owe knowledge. I further understand that an investigation fee not to exceed $500.00 shall be charged ar. apT:'.canc by the city or county if the investigation is conducted ia;thin the state, .,. _..c icwt no* to exceed $10,000.00 if the iuvesti; .aide the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abi y them. / l Signature-of Applic t Subscribed and sworn to before me this day of 19 (Notary Public) My Commission Expires: 0 0 MEMORANDUM TO: Lt. Ron Kirchoff, Police Department FROM: Marilyn J. Swanson, Administrative Secretary SUBJECT: INVESTIGATION SEARCH FOR INTOXICATING LIQUOR APPLICATION RUSS CARTER, JR. -- DBA J'S BAR at GRILL Russ Carter has submitted an application for an intoxicating liquor license for J's Bar & Grill, located at 16 -18 Main Street North. He is the current operator of J's Pizza. Attached are the following items: > Application for On -Sale Intoxicating Liquor License • > Signed Release of Information Form > Personal Financial Statement > 1993 Income Tax Return It is the intention of Mr. Carter to have the business operate under the name of Profectus Unlimited, LLC; dba J's Bar & Grill. It is noted that Mr. Carter has a bank account at Citizens Bank & Trust under the aforementioned name of Profectus Unlimited, LLC. Perhaps you will want to determine with the MN Department of Revenue, Mr. George A. Teats, Revenue Collection Officer, what the back tax status is with this establishment and its prior operators. Mr. Teats' address is: Collection Enforcement Unit P.O. Box 64447 - Loc. 551 St. Paul, MN 55164 -9667 TDD: (612) 297 -2196 At the December 27, 1994, City Council meeting, the public hearing date will be set for January 10, 1995. Therefore, I will need a written report and recommendation for the January 10 City Council meeting. • Thanks for your assistance. Encs. L] DAVID B. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSON* STEVEN S. HOGE LAURA K. FRETLAND DAVID A. BRUEGGEMANN PAUL D. DOVE` RICHARD G. MDGEE CATHRYN D. REHER GINA M. BRANDT BRETT D. ARNOLD 'ALSO ADMITTED IN TEAS AND NEW YORK ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350-2563 (612)587 -7575 FAX(612)587 -4096 Gary Plotz City Administrator Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 RESIDENT ATTORNEY G. BARRY ANDERSON December 22, 1994 RE: Augusta Homes Project Our File No. 3244 -94077 DEC 22 OF COUNSEL RAYMOND C. LALLIER JANE VAN VALKENBURG 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 FAX (612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389 -2214 FAX (612) 389 -5506 Dear Gary: 2 would request that the Council consider, at the Tuesday City Council meeting, the final draft of the Augusta Homes /City of Hutchinson Agreement. A copy of the most recent draft received by our office is enclosed for your review and consideration and the review and consideration of the City Council. Thank you. Best regards. very truly yours, ARNOLD, ANDERSON & DOVE P.L.L.P. G. Ba ry Anderson GSA / S enc. CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 0 DEVELOPMENT AGREEMENT By and Between THE CITY OF HUTCHINSON IAR1l6] AUGUSTA BUILDING CORPORATION s This document was drafted by 0 Public Resource Group, Inc. 4205 Lancaster Lane North Suite 1100 Minneapolis, MN 55441 9 -_-P' DEVELOPMENT AGREEMENT 0 THIS AGREEMENT, made as of the day of , 19 , by and between the City of Hutchinson, Minnesota (the "City "), a municipal corporation, and Augusta Building Corporation, a Wisconsin corporation, (the "Developer "), its successors and assigns. WITNESSETH: WHEREAS, pursuant to Minnesota Statutes, Sections 469.124 to 469.134, the City has formed Development District No. 1 (the "Development District "); and WHEREAS, pursuant to the provisions of Minnesota Statutes, Sections 469.174 through 469.179 as amended, (hereinafter the "Tax Increment Act "), the City has created a Tax Increment Financing District No. 8 (the "Tax Increment District "), and has adopted a tax increment financing plan (the "Tax Increment Plan ") and amended the development program for the Development District (the "Development Program ") to provide for the use of tax increment assistance in connection with development within the Tax Increment District; and WHEREAS, in order to achieve the objections of the Development Program and particularly to make the land in the Development District available for development by private enterprise in conformance with the Development Program, the City has determined to assist the Developer with the financing of a portion of the costs of the Site Improvements on the Development Property (as defined herein) as more particularly set forth in this Agreement; and WHEREAS, the City believes that the development and construction of a certain Project (as defined herein), and fulfillment of this Agreement are vital and are in the best interests of the City and the health, safety, morals, and welfare of residents of the City, and in accordance with the public purpose and provisions of the applicable state and local laws and requirements under which the Project has been undertaken and is being assisted. WHEREAS, as a substantial inducement for the city entering into this Agreement the Developer has represented to the City that the Improvements (as defined herein) once available for occupancy will at all times during the term of the Agreement be operated in such a manner as to satisfy the income requirements of a qualified residential rental project as defined in Section 142(d) of the Internal Revenue Code of 1986, as amended, subject to the modifications to such requirement provided in Minnesota Statutes, Section 469.1761, and in such a manner that the Tax Increment Financing District (as herein defined) constitutes a "qualified housing district" under Minnesota Statutes, Section 273.1399, subdivision 1(d). NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: ARTICLE I DEFINITIONS Section 1.1. Definitions. All capitalized terms used and not otherwise defined herein shall have the following meanings unless a different meaning clearly appears from the context: Agreement means this Agreement, as the same may be from time to time modified, amended, or supplemented; Assessment Agreement means the agreement, substantially in the form of the agreement contained in Exhibit A attached hereto and hereby made a part of this Agreement, among the Developer, the City, and the Assessor for the County, entered into pursuant to Article VII of this Agreement; Assessor's Minimum Market Value means the agreed minimum market value of the Development Property for calculation of real property taxes as determined by the Assessor for the County pursuant to the Assessment Agreement; City means the City of Hutchinson, Minnesota; Code means the Internal Revenue Code of 1986, as amended; Completion Date means June 30, 1995; Construction Plans means the plans, specifications, drawings and related documents of the construction work to be performed by the Developer on the Project; the plans (a) shall be as detailed as the plans, specifications, drawings and related documents which are submitted to the building inspector of the City, and (b) shall include at least the following: (1) site plan; (2) foundation plan; (3) basement plans; (4) floor plan for each floor; (5) cross sections of each (length and width); (6) elevations (all sides); (7) landscape plan; and (8) fire alarms, smoke detectors, and water sprinkler systems; County means McLeod County, Minnesota; Developer means Augusta Building Corporation, its successors and assigns, including, but not limited to Norwest Bank Minnesota Central, National Association, and Crow River Apartments, L.P. its successors and assigns; Development District means the real property described in the Development Program; Development Program means the development program approved in connection with the Development District; Development Property means the real property legally described in Exhibit A of this Agreement; Event of Default means any of the events described in Section 6.1; HRA means the Hutchinson Housing and Redevelopment Authority; Improvements means the 56 -unit townhome facility to be located on the Development Property;, Net Proceeds means any proceeds paid by an insurer to the Developer or the City under a policy or policies of insurance required to be provided and maintained by the Developer pursuant to Article V of this Agreement and remaining after deducting all expenses (including fees and disbursements of counsel) incurred in the collection of such proceeds; Permanent Mortgage means mortgage secured after completion date from a financial institution, including but not limited to, Norwest Bank Minnesota, National Association; Project means the construction of a 56 -unit townhome facility by the Augusta Building Corporation; Site Improvements means the soil, site preparation, parking lots, curb and gutter, lighting, utilities, landscaping, and demolition expenses for the Project; State means the State of Minnesota; Tax Increments means the tax increments derived from the Development Property and received and retained by the City and computed in accordance with the provisions of Minnesota Statutes Section 469.177; Tax Increment Act means the Tax Increment Financing Act, Minnesota Statutes, Sections 469.174 through 469.179, as amended; Tax Increment District means the Tax Increment Financing District number 8 of the City established pursuant to the Tax Increment Financing Plan; Tax Increment Financing Plan means the plan approved for the Tax Increment District. J ARTICLE II REPRESENTATIONS AND WARRANTIES Section 2.1. Representations and Warranties of the City. The City makes the following representations and warranties: (1) The City is a municipal corporation and has the power to enter into this Agreement and carry out its obligations hereunder. (2) The Tax Increment District was created, adopted, and approved in accordance with the terms of the Tax Increment Act. (3) The development contemplated by this Agreement is in conformance with the development objectives set forth in the Development Program. Section 2.2. Representations and Warranties of the Developer. The Developer makes the following representations and warranties: (1) The Developer has power to enter into this Agreement and to perform its obligations hereunder and is not in violation of the laws of the State. (2) The Developer will cause the Project to be constructed in accordance with the terms of this Agreement, the Development Program, and all local, state, and federal laws and regulations (including, but not limited to, environmental, zoning, energy conservation, building code and public health laws and regulations). (3) Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions, or provision of any contractual restriction, evidence of indebtedness, agreement or instrument of whatever nature to which the Developer is now a party or by which it is bound, or constitutes a default under any of the foregoing. (4) The Developer will cooperate fully with the City with respect to any litigation commenced with respect to the Project. (5) The Developer will cooperate fully with the City in resolution of any traffic, parking, trash removal or public safety problems which may arise in connection with the operation of the Improvements. (6) The Minimum Improvements will be constructed at a cost of approximately $2,710,000 (which figure includes the costs to the Developer of real and personal property) . The Developer will spend enough in construction of the Minimum Improvements, when combined with the value of the Development Property and related site improvements, to generate the Assessor's Minimum Market Value set forth in Section 7.1 of this Agreement. (7) The Developer has not received any notice from any local, state, or federal official that the activities of the Developer or the City with respect to the Development Property may or will be in violation of any environmental law or regulation (other than those notices, if any, of which the City has been notified). The Developer is not aware of any state or federal claim filed or planned to be filed by any party relating to any violation of any local, state, or federal environmental law, regulation or review procedure, and the Developer is not aware of any violation of any local, state, or federal law, regulation or review procedure which would give any person a valid claim under the Minnesota Environmental Rights Act or,.other state or federal environmental statute. (8) The Developer would not undertake the Project without the financing provided by the City pursuant to this Agreement. (9) The Project will be substantially completed by June 30, 1995. (10) The Developer estimates that the Assessor's Minimum Market Value set forth in Section 7.1 of this Agreement is a reasonable estimate of the annual market value for ad valorem tax purposes. (11) The Developer represents that the Improvements once available for occupancy will at all times during the term of this Agreement be operated in such a manner as to satisfy the income requirements for a qualified residential rental property, as defined in Section 142(d) of the Code, subject to the modifications to such requirement provided in Minnesota Statutes, Section 469.1761, and in such a manner that the Tax Increment District will at all times during its existence constitute a "qualified housing district" under Minnesota Statutes, Section 273.1399, subdivision 1(d). 0 ARTICLE III UNDERTAKINGS BY DEVELOPER AND CITY Section 3.1. Statement of Intent. It is the intent of the parties that the assistance to be provided by the City be in the nature of a reimbursement to the Developer for a portion of the costs related to Site Improvements. This reimbursement, as detailed in Section 3.2 shall total $291,141,plus simple interest at the rate of 10.81% per annum from the date of completion of the Project. Section 3.2 Reimbursement of Site Improvement Costs: Methods of Payment. (1) The sole source of funds from which the City is obligated to reimburse the Developer for a portion of the costs of the Degelopment Property and Site Improvements is limited to Tax Increments, and nothing herein shall be construed to obligate the City to use any of its general funds or other municipal funds to reimburse the Developer for such costs. (2) Provided that the Developer is in full compliance with its obligations under Section 3.4 hereof and no Event of Default shall have occurred and be continuing hereunder, the City shall reimburse the Developer $291,141 plus simple interest at the rate of 10.81% per annum from the date of completion of the Project. These reimbursements are for the Site Improvement, payable from Tax Increments in the following manner: If the Tax Increments as received and retained by the City on an annual basis for the years 1996 through and including 2017 are $44,000 or greater, the City shall pay the Developer on February 1 in the years 1996 through 2017 an amount equal to not more than $40,000 each year, as set forth in Exhibit B. Should the increment received by the City be less than $44,000, the City's annual payment to the Developer shall be reduced by the same percentage that the City's increment is reduced from $44,000. The developer shall not receive total payments from the City in excess of eligible costs of $291,141, plus simple interest at the rate of 10.81% per annum from the date of completion of the Project. If, in any case, the increment received by the City is less than $20,000, the developer will not receive any site cost reimbursement. The City shall receive a minimum of 10% of the gross increment for administrative purposes. At no time shall the Developer receive reimbursement that would generate a net income before debt service that is greater than 130% of the original total permanent mortgage debt service. Section 3.3. Use of Tax Increments._, The City shall be free to use the Tax Increments, other than those to which the Developer is entitled pursuant to the provisions of Section 3.2 hereof, for any purpose for which the Tax Increments may lawfully be used pursuant to applicable provisions of Minnesota law. Section 3.4. Qualification of Tax LnCremenr uisrrlcr as Housing District and Qualified Housing District. For the purpose of satisfying the requirements of Section 469.1761, subdivision 3, with respect to the occupancy of the Improvements, and qualifying the Tax Increment District as a "qualified housing district" under Minnesota Statutes, Section 273.1399, subdivision 1(d), the Developer represents, covenants and agrees as follows: (1) once any of the Improvements are available for occupancy the Developer will at all times during the term of this agreement operate the Improvements in a manner such that the occupancy of the Improvements complies with the requirements of Minnesota Statutes, Section 469.1761, subdivision 3. (2) The Developer will obtain and maintain on file a current income certification from each lower- income tenant residing in the Improvements and such other certification as may be requested by the City or as may be required by applicable rules, rulings, procedures, official statements, regulations or policies now or hereafter promulgated or proposed by the Department of the Treasury or the Internal Revenue Service with respect to qualified residential rental projects as defined in Section 142(d) of the Code. (3) The Grantee will permit, upon not less than 24 hours' notice and during regular business hours, any duly authorized representative of the City or the HRA to inspect the books and records of the Developer pertaining to the incomes of lower - income tenants residing in the Improvement. (4) The Developer will prepare and submit to the HRA on January 31 of each year during the term of this Agreement a certificate executed by the Developer stating the percentage of dwelling units of the Improvement which were occupied by lower - income tenants at all times during the 12 -month period preceding the date of such certificate. (5) For purposes of monitoring the compliance by the Developer wit the requirements of this Section 3.4, the Developer agrees to pay to the HRA an administrative fee of $10.00 per low- income unit on each January 31. 1. 0 • ARTICLE IV CONSTRUCTION OF MINIMUM IMPROVEMENTS Section 4.1. Construction of Minimum Improvements. The Developer agrees that it will cause the Minimum Improvements to be constructed on the Development Property in conformance with the approved Construction Plans.. The Developer agrees that the scope and scale of the Minimum Improvements to be constructed shall not be significantly less than the scope and scale of the Minimum Improvements as detailed and outlined in the Construction Plans. Section 4.2. Construction Plans. The Developer shall cause Construction Plans to be provided to the City which shall be suhject to approval by the City as provided in this Section 4.2. The Construction Plans shall provide for the Minimum Improvements to be constructed on the Development Property, and shall be in conformity with the Development Program, this Agreement, and all applicable state and local laws and regulations. The City shall approve the Construction Plans in writing if: (a) the Construction Plans conform to the terms and conditions of this Agreement; (b) the Construction Plans conform to the terms and conditions of the Development Program; (C) to the best of the City's knowledge, the Construction Plans conform to all applicable federal, state, and local laws, ordinances, rules and regulations, and City permit requirements; (d) the Construction Plans are adequate for purposes of this Agreement to provide for the construction of the Minimum Improvements; and (e) no Event of Default under the terms of this Agreement has occurred; provided however, that any such approval of the Construction Plan pursuant to this Section 4.2 shall constitute approval for the purposes of this Agreement only and shall not be deemed to constitute approval or waiver by the City with respect to any building, fire, zoning, or other ordinances or regulations of the City, and shall not be deemed to be sufficient plans to serve as the basis for. the issuance of a building permit if the Construction Plans are not as detailed or complete as the plans otherwise required for the insurance of a building permit. The site plan submitted for the Development Property by the Developer to the building inspector of the City shall be adequate to serve as the Construction Plans, if such site plan fulfills the requirements of this Section 4.2 and is approved by the building inspector. The Construction Plans must be rejected in writing by the City within a reasonable period of time, not to exceed 45 days. If the City rejects the Construction Plans in whole or in part, the Developer shall submit new or corrected Construction Plans within thirty (30) days after receipt by the Developer of written notification of the rejection, accompanied by a written statement of the City specifying the respects in which the Construction Plans submitted by the Developer fail to conform to the requirements of this Section 4.2. The provisions of this Section 4.2 relating to approval, rejection, and resubmission of corrected Construction Plans shall continue to apply until the Construction Plans have been approved by the City; provided, however, that in any event the Developer shall submit Construction Plans which are approved prior to commencement of construction of the Minimum Improvements. Approval of the Construction Plans by the City shall not relieve the Developer of any obligation to comply with the terms and provisions of this Agreement, or the provision of applicable federal, state, and local laws, ordinances and regulations, nor shall approval of the Construction Plans by the City be deemed to constitute a waiver of any Event of Default. If the Developer desires to make any material change in the Construction Plans after their approval by the City, the Developer shall submit the proposed change to the City for its approval. If the Construction Plans, as modified by the proposed change, conform to the approval criteria listed in this Section 4.2 with respect to the original Construction Plans and do not constitute a material modification to the scope, size, or use of the Project or to the site plan therefor, the City shall approve the proposed change. Such change in the Construction Plans shall be deemed approved by the City unless rejected in writing within a reasonable period of time by the City with a statement of the City's reasons for such rejection. Approval of Construction Plans hereunder is solely for purposes of this Agreement, and shall not constitute approval for any other City purpose nor subject the City to any liability for the project as constructed. Section 4.3. Commencement and Completion of Construction. The Developer shall cause construction of the Minimum Improvements to be commenced by December 1, 1994. Subject to Unavoidable Delays, the Developer shall have substantially completed the Minimum Improvements by June 30, 1995. All work with respect to the Minimum Improvements to be constructed or provided by the Developer on the Development Property shall be in conformity with the Construction Plans as submitted by the Developer and approved by the City. The Developer agrees that it shall permit designated representatives of the City to enter upon the Development Property during the construction of the Minimum Improvements to inspect such construction. 0 ARTICLE V INSURANCE AND CONDEMNATION Section 5.1. Insurance. (1) The Developer will provide and maintain or cause to be maintained at all times during the process of constructing the Minimum Improvements (an, from time to time at the request of the City, furnish the City with proof of payment of premiums on): (A) Builder's risk insurance, written on the so- called "Builder's Risk -- Completed Value Basis," in an amount equal to one hundred percent (100 %) of the insurable value of the Minimum Improvements at the date of completion, and with coverage available in nonreporting form on the so- called "all risk" form of policy; the interest of the City shall be protected in accordance with a clause in form and content satisfactory to the City; (B) Comprehensive general liability insurance (including operations, contingent liability, operations of subcontractors, completed operations and contractual liability insurance) together with an Owner's Contractor's Policy with limits against bodily injury and property damage of not less than $500,000 for each occurrence (to accomplish the above - required limits, an umbrella excess liability policy may be used); and (C) Worker's compensation insurance, with statutory coverage. (2) Upon completion of construction of the Minimum Improvements and prior to the Termination Date, the Developer shall maintain, or cause to be maintained, at its cost and expense (and from time to time at the request of the City shall furnish proof of the payment of premiums on) insurance as follows: (A) Insurance against loss and /or damage to the Minimum Improvements under a policy or policies covering such risks as are ordinarily insured against by similar businesses, including (without limiting the generality of the foregoing) fire, extended coverage, vandalism and malicious mischief, explosion, water damage, demolition cost, debris removal, and collapse in an amount not less than the full insurable replacement value of the Minimum Improvements, but any such policy may have a deductible amount of not more than $50,000. No policy of insurance shall be so written that the proceeds thereof will produce less than the minimum coverage required by the preceding sentence, by reason of co- insurance provisions or otherwise, without the prior consent thereto in writing by the City. The term "full insurable replacement value" shall mean the actual replacement cost of the Minimum Improvements (excluding foundation and excavation costs and costs of underground flues, pipes, drains, and other uninsurable items) and equipment, and shall be determined from time to time at the request of the City, but not more frequently than once every three years, by an insurance consultant or insurer selected and paid for by the Developer and approved by the City. All policies evidencing insurance required by this subparagraph (A) with respect to the Minimum Improvements shall be carried in the names of the Developer, the City, and the holder of the First Mortgage, as their respective interests may appear. (B) Comprehensive general public liability insurance, including personal injury liability for injuries to persons and /or property, including any injuries resulting from the operation of automobiles or other motorized vehicles on or about the Development Property, in the minimum amount for each occurrence and for each year of $1,000,000, and shall be endorsed to show the City as an additional insured. (C) Such other insurance, including worker's compensation insurance respecting all employees of the Developer, in such amount as is customarily carried by like organizations engaged in like activities of comparable size and liability exposure; provided that the Developer may be self- insured with respect to all or any part of its liability for worker's compensation. (3) All insurance required by this Article V shall be taken out and maintained in responsible insurance companies selected by the Developer which are authorized under the laws of the State to assume the risks covered thereby. The Developer will deposit annually with the City copies of policies evidencing all such insurance, or a certificate or certificates or binders of the respective insurers stating that such insurance is in force and effect. Unless otherwise provided in this Article V, each policy shall contain a provision that the insurer shall not cancel or modify it without giving written notice to the Developer and the City at least thirty (30) days before the cancellation or modification becomes effective. Not less than fifteen (15) days prior to the expiration of any policy, the Developer shall furnish the City evidence satisfactory to the City that the policy has been renewed or replaced by another policy conforming to the provisions of this Article V, or that there is no necessity therefor under the terms hereof. In lieu of separate policies, the Developer may maintain a single policy, or blanket or umbrella policies, or a combination thereof, which provide the total coverage required herein, in which even the Developer shall deposit with the City respective insurers as to the amount of coverage in force upon the Minimum Improvements. r 1 LJ (4) The Developer agrees to notify the City immediately in the case of damage exceeding $50,000 in amount to, or destruction of, the Minimum Improvements or any portion thereof resulting from fire or other casualty. In the event that any such damage does not exceed $100,000, Net Proceeds of any such insurance shall be paid directly to the Developer, and the Developer will forthwith repair, reconstruct, and restore the Minimum Improvements to substantially the same or an improved condition or value as they existed prior to the extent causing such damage and, to the extent necessary to accomplish such repair, reconstruction and restoration, the Developer will apply the Net Proceeds of any insurance relating to such damage received by the Developer to the payment or reimbursement of the costs thereof. Net proceeds of any insurance relating to damage or destruction to the Minimum Improvements or any portion thereof as a result of fire or other casualty in an amount estimated to equal or, exceed $100,000 shall be payable to a trustee jointly agreed upon by the Developer, the City, and the holder of the first Mortgage (or in such other manner as may be agreeable to the City, Developer, and holder) and shall be subject to such disbursement provisions as shall be jointly agreed by the City, the Developer, and the holder of the First Mortgage. In the even the Minimum Improvements or any portion thereof are destroyed by fire or other casualty and the damage or destruction is estimated to equal or exceed $50,000, then the Developer shall within ninety (90) days after such damage or destruction, commence to repair, reconstruct, and restore the damaged Minimum Improvements to substantially the same or improved condition or utility value as they existed prior to the even causing such damage or destruction and, to the extent necessary to accomplish such repair, reconstruction and restoration, the Developer will apply the Net Proceeds of any insurance relating to such damage or destruction received by the Developer from the City to the payment or reimbursement of the costs thereof. (5) The Developer shall complete the repair, reconstruction, and restoration of the Minimum Improvements, whether or not the Net Proceeds of insurance received by the Developer for such purposes are sufficient. After completion of such repairs, construction and restoration shall be disbursed by the City to the Developer. Section 5.2. Condemnation. In the event that title to and possession of the Minimum Improvements or any other material part thereof shall be taken in condemnation or by the exercise of the power of eminent domain by any governmental body or other person (except the City), so long as the Assessment Agreement shall remain in effect, the Developer shall, with reasonable promptness after such taking, notify the City as to the nature and extent of such taking. Section 5.3. Reconstruction or Payment. Upon receipt of any Condemnation Award or property insurance proceeds, the Developer shall use the entire Condemnation Award to reconstruct the Minimum Improvements (or, in the event only a part of Minimum Improvements has been taken, then to reconstruct such part) upon the Development Property or elsewhere within the Tax Increment District; provided, however, that the Developer may instead elect to pay the City out of the Condemnation Award or property insurance proceeds, if an to the extent any such Condemnation Award or property insurance proceeds are sufficient for such purpose and not in excess of the limitation of amounts the City may accept under Section 3.2 of this Agreement, either: (1) the present value of the sum of the real property taxes which would have been assessed upon the Development Property and the Minimum Improvements between the date of such condemnation and the Termination Date, such calculation to be based upon (A) the Assessor's Minimum Market Value specified in the Assessment Agreement, and (B) the then - effective tax capacity rate upon the date of such condemnation, such sum to be discounted to present value based upon (A) or receipt of said property insurance proceeds the number of years between the date of such condemnation and the Termination Date, and (B) the average interest rate on the Bonds, or (2) a sum sufficient to retire the Bonds immediately, including any interest due. ARTICLE VI 0 EVENTS OF DEFAULT Section 6.1. Events of Default Defined. The following shall be "Events of Default" under this Agreement, and the term "Event of Default" shall mean whenever it is used in this Agreement any one or more of the following events: (1) Failure by the Developer to timely pay all ad valorem real property taxes assessed with respect to the Development Property. (2) Failure by the Developer to cause the construction of the Project to be completed pursuant to the material terms, conditions, and limitations of this Agreement. (3) Failure of the Developer to observe or perform any other material covenant, condition, obligation; or agreement on its part to be observed or performed under this Agreement. (4) The holder of any mortgage on the Development Property or any improvements thereon, or any portion thereof, commences foreclosure proceedings as a result of any default under the applicable mortgage documents. (5) Failure by the Developer to cause the Minimum Improvements to be reconstructed when required pursuant to Article V of this Agreement. (6) If the Developer shall: (A) File any petition in bankruptcy or for any reorganization, arrangement, composition, readjustment, liquidation, dissolution, or similar relief under the United States Bankruptcy Act of 178, as amended or under any similar federal or state law; or (B) Admit in writing its inability to pay its debts generally as they become due; or (C) Be adjudicated a bankrupt or insolvent; or if a petition or answer proposing the adjudication of the Developer, as a bankrupt or its reorganization under any present or future federal bankruptcy act or any similar federal or state law shall be filed in any court and such petition or answer shall not be discharged or denied within sixty (60) days after the filing thereof; or a receiver, trustee, or liquidator of the Developer, or of the Project, or part thereof, shall be appointed in any proceeding brought against the Developer, and shall not be discharged within sixty (60) days after such appointment, or if the Developer shall consent to or acquiesce in such appointment. (7) If the Tax Increment District should at any time not constitute a "qualified housing district" under Minnesota Statutes, Section 273.1399, subdivision 1(d), or if for any reason the City shall be subject to the loss of any state aid as a result of the existence of the Tax Increment District. Section 6.2. Remedies on Default. Whenever any Event of Default referred to in Section 6.1 occurs and is continuing, the City, as specified below, may take any one or more of the following actions after the giving of thirty (30) days' written notice to the Developer, but only if the Event of Default has not been cured within said thirty (30) days or the Developer has failed to institute actions within said 30 —day period, reasonably calculated to cure the default within said time period. If it is impossible to cure the default within the 30 days, the Developer shall have 90 days to cure the default if there is acceptable plan for remedy. (1) The City may suspend its performance under this Agreement until it receives assurances from the Developer, deemed adequate by the City, that the Developer will cure his default and continue its performance under this Agreement. (2) The City may cancel and rescind the Agreement. (3) The City may take any action, including legal or administrative action, which may appear necessary or desirable to enforce performance and observance of any obligation, agreement, or covenant of the Developer under this Agreement. (4) The City may draw upon any guarantee or security provided to the City pursuant to any of the terms of this Agreement according to its terms. Section 6.3. No Remedy Exclusive. No remedy herein conferred upon or reserved to the City is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. Section 6.4. No Implied Waiver. In the event any agreement contained in this Agreement should be breached by any party and thereafter waived by any other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous, or subsequent breach hereunder. Section 6.5. Agreement to Pay Attornev's Fees and Expenses. Whenever any Event of Default occurs and the City shall employ attorneys or incur other expenses for the collection of payments due or to become due or for the enforcement or performance or observance of any obligation or agreement on the part of the Developer herein contained, the Developer agrees that it shall, on demand therefor, pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. 9 0 Section 6.6. Indemnification of City. 0 ) The Developer releases from and covenants and agrees that the City, its governing body members, officers, agents, including the independent contractors consultants, and legal counsel, servants, and employees thereof (hereinafter for purposes of this Section, collectively the "Indemnified Parties ") shall not be liable for and agrees to indemnify and hold harmless the Indemnified Parties against any loss or damage to property or any injury to or death of any person occurring at or about or resulting from the Project. (2) Except for any willful misrepresentation or any willful or wanton misconduct of the Indemnified Parties, the Developer agrees to protect and defend the Indemnified Parties, now and forever, and further agrees to hold the aforesaid harmless from any claim, demand, suit, action, or other proceeding whatsoever by any person or entity whatsoever arising or purportedly arising from the actions or inactions of the Developer (or if other persons acting on its behalf or under its direction or control) under this Agreement, or the transactions contemplated hereby or the acquisition, construction, installation, ownership, and operation of the Project; provided, that this indemnification shall not apply to the warranties made or obligations undertaken by the City in this Agreement. (3) All covenants, stipulations, promises, agreements, and obligations of the City contained herein shall be deemed to be the covenants, stipulations, promises, agreements, and obligations of the City and not of any governing body member, officer, agent, servant, or employee of the City. Section 6.7. Recapture of Delinquent Increment, Fees, Penalties, Interest. In the event that delinquent taxes are recaptured upon subsequent sale of the development property, The City shall be deemed eligible to recapture its portion of the delinquent tax increment, including but not limited to, any fees, penalties, and interest assessed and accrued thereon. ARTICLE VII ASSESSMENT AGREEMENT AND OTHER COVENANTS Section 7.1. Execution of Assessment Agreement. The Developer shall agree to, and with the City shall execute, along with the Development Agreement, and Assessment Agreement pursuant to the provisions of Minnesota Statutes, Section 469.177, Subdivision 8, specifying the Assessor's Minimum Market Value for the Development Property .and the Minimum Improvements for calculation of real property taxes. Specifically, the Developer shall agree to a market value for the Development Property and the Minimum Improvements an amount not less than $1,400,000 yearly until the Termination Date (as hereinafter defined) (such minimum market value is herein referred to as the "Assessor's Minimum Market Value "). Nothing in the Assessment Agreement shall limit the discretion of the assessor to assign a market value to the property in excess of such Assessor's Minimum Market Value nor prohibit the Developer from seeking through the exercise of legal or administrative remedies a reduction in such market value for property tax purposes, provided however, that the Developer shall not seek a reduction of such market value below the Assessor's Minimum Market Value in any year so long as the Assessment Agreement shall remain in effect. The Assessment Agreement shall remain in effect until 2017 (the "Termination Date "). The Assessment Agreement shall be certified by the Assessor for the County as provided in Minnesota Statutes, Section 469.177, Subdivision 8, upon a finding by the Assessor that the Assessor's Minimum Market Value represents a reasonable estimate based upon the plans and specifications for the Minimum Improvements to be constructed on the Development Property and the market value previously assigned to the Development Property. 0 Pursuant to Minnesota Statutes, Section.469.177, Subdivision 8, the Assessment Agreement shall be filed for record in the office of the county recorder or registrar of titles of McLeod County, and such filing shall constitute notice to any subsequent encumbrancer or purchaser of the Development Property (or part thereof), whether voluntary or involuntary, and such Assessment Agreement shall be binding and enforceable in its entirety against any such subsequent purchaser or encumbrancer, including the holder of the First Mortgage. The City shall notify the Assessor upon completion of any building in the Project. Section 7.2. Real Property Taxes. The Developer shall pay all real property taxes payable with respect to all and any parts of the Development Property acquired and owned by it and pursuant to the provisions of the Assessment Agreement and any other statutory or contractual duty that shall accrue subsequent to the date of its acquisition of title to the Development Property (or part thereof) and until the Developer's obligations have been assumed by any other person pursuant to the provisions of this Agreement or title to the property is vested in another person. The Developer agrees that prior to the Termination Date: (a) It will not seek administrative review or judicial review of the applicability or constitutionality of any tax statute relating to the taxation of real property contained on the Development Property, at or less than the minimum assessment valuation of $1,400,000, determined by any tax official to be applicable to the Project or the Developer or raise the inapplicability or constitutionality of any such tax statute as a defense in any proceedings, including delinquent tax proceedings; provided, however, that "tax statute" does not include any local ordinance or resolution levying a tax; and (b) It will not seek any tax deferral or abatement, either presently or prospectively authorized under Minnesota Statutes, Section 469.181, or any other State or federal law, of the taxation of real property contained in the Development Property, at or less than the minimum assessment valuation of $1,400,000, between the date of execution of this Agreement and the Termination Date. 1] ARTICLE VIII ADDITIONAL PROVISIONS Section 8.1. Restrictions on Use. The Developer agrees for itself, its successors, and assigns and every successor in interest to the Development Property, or any part thereof, that the Developer and such successors and assigns shall devote the Development Property to, and in accordance with, the uses specified in this Agreement. Section 8.2. Conflicts of Interest. No member of the governing body or other official of the City shall have any financial interest, direct or indirect, in this Agreement, the Development Property or the Project, or any contract, agreement or other transaction contemplated to occur or be undertaken thereunder or With respect thereto, nor shall any such member of the governing body or other official participate in any decision relating to the Agreement which affects his or her personal interests or the interests of any corporation, partnership, or association in which he or she is directly or indirectly interested. No member, official or employee of the City shall be personally liable to the City in the event of any default or breach by the Developer or successor or on any obligations under the terms of this Agreement. Section 8.3. Titles of Articles and Sections. Any titles of the several parts, articles, and sections of the Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. Section 8.4. Notices and Demands. Except as otherwise expressly provided in this Agreement, a notice, demand or other communication under this Agreement by any party to any other shall be sufficiently given or delivered if its is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally, and (1) In the case of the Developer, is addressed to or delivered personally to: Augusta Building Corporation P.O. Box 367 Augusta, WI 54722 -0367 1] 0 • 0 (2) In the case of the City, is addressed to or delivered personally to the City at: City of Hutchinson 1111 Hassan Street Southeast Hutchinson, MN 55350 or at such other address with respect to any such party as that party may, from time to time, designate in writing and forward to the other, as provided in this Section. Section 8.5. Counterparts. any number of counterparts, each the same instrument. Section 8.6. Law Governing. and construed in accordance with This Agreement may be executed in of which shall constitute one and This Agreement will be governed the laws of the State. Section 8.7. Sale of Property. Any subsequent re -sale of development property, or a portion thereof, shall cause developer to reimburse to the City any TIF proceeds that have been received on that portion on a pro -rata basis from its Pay -go receipts, or reduce its collection of Pay -go until this pro -rata obligation has been satisfied. This Development Agreement shall be fully transferrable and enforceable upon the Development Property and subsequent owner(s) until the Maturity Date, 23 years from the acceptance date of this Agreement, of the Development District. IN WITNESS WHEREOF, the City has caused this Agreement to be duly executed in its name and on its behalf and its seal to be hereunto duly affixed, and the Developer has caused this Agreement to be duly executed in his name and on his behalf, on or as of the date first above written. CITY OF HUTCHINSON By Its Mayor Its City Administrator This is a signature page to the Development Agreement dated as of , 19 , by and between the City of Hutchinson and Augusta Building Corporation. 0 0 AUGUSTA BUILDING CORPORATION -M QI M 0 This is a signature page to the Development Agreement dated as of 19 by and between the City of Hutchinson and Augusta Building Corporation. 9 STATE OF MINNESOTA ) ): ss COUNTY OF MCLEOD ) The foregoing instrument was acknowledged before by his _ day of the and Mayor and Hutchinson, City. the City Administrator, respectively, of the City of Minnesota, a municipal corporation, on behalf of the Notary Public L J 0 STATE OF MINNESOTA ) ): ss COUNTY OF MCLEOD ) The foregoing instrument was acknowledged before me this day of 19 , by and , the of Augusta Building Corporation, a Wisconsin Corporation, on behalf of the Developer. Notary Public 0 0 EXHIBIT A LEGAL DESCRIPTION OF DEVELOPMENT PROPERTY 9 That Property described as follows: S6301OF THE NW 1/4 OF THE NE 1/4 OF SECTION 12- 116 -30 `_ J EXHIBIT B ESTIMATED REPAYMENT SCHEDULE /INCREMENT SHARING 0 L J ATTACHMENT I CALCULATION OF INCREMENT `J ATTACHMENT II CALCULATION OF ESTIMATED NET PRESENT VALUE 0 ATTACHMENT III PUBLIC IMPROVEMENT SCHEDULE ARTICLE VI BONDS AND DEVELOPER PAYMENTS Section 6.1. Issuance of Bonds. The City agrees to exercise its best efforts to take all steps necessary to issue the Bonds in an amount sufficient to finance the City's obligations to the Developer hereunder, including the Land Write Down. The obligation of the City to issue the Bonds shall be subject to the limitations provided in Section 6.2 of this Agreement. Section 6.2. Guaranty of Tax Increment Shortfall. The parties reasonably expect that the annual Tax Increments to be derived from the Development Property in any calendar year after 1993 and prior to the Maturity Date will exceed the minimum amount needed to pay when due all principal and interest maturing in that year on that portion of the Tax Increment Bonds issued in connection with the Project. The Developer agrees that if for any reason such Tax Increments in any calendar year are less than $44,000, then the Developer shall pay, upon demand by the City, to the City the difference between the Tax Increment actually derived and $44,000. Section 6.3. Developer Payment. The Developer acknowledges that the development and operation of the Project will require expenditures to be made by the City from its general funds to provide certain public services to the project, including police and fire protection, traffic regulation, and the maintenance of streets and water, sewer and other utility services. 11 CITY OF HUTCHINSON RESOLUTION NO. 10364 RESOLUTION ADOPTING LIQUOR FUND, WATER /SEWER /REFUSE FUND AND CENTRAL GARAGE FUND BUDGETS FOR FISCAL YEAR 1995 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual budget of the City of Hutchinson for the fiscal year 1995, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budgets and the major division thereof being as follows: WATER /SEWER /REFUSE FUND Revenues Charges for Water /Sewer /Refuse $2,854,450.00 Interest Earnings 125,000.00 Refunds 3,000.00 Penalties 15,000.00 S.C.O.R.E 132,300.00 Miscellaneous 2.000.00 TOTAL $3,131,750.00 La. - T4iI41R-M Refuse & Recycling Service $ 405,936.00 Water Operations Personnel Services 185,582.00 Supplies, Repair, Materials 85,650.00 Consulting 47,000.00 Other Services, Charges 100,200.00 Depreciation 180.000.00 Debt Service 282,974.00 Miscellaneous 27,900.00 Capital Outlay 99.333.00 DEPARTMENT TOTAL $ 1,008,639.00 Wastewater Operations Personnel Services $ 326.610.00 Supplies, Repair, Materials 94,600.00 Consulting 74,000.00 Other Services, Charges 257,385.00 Depreciation 585,000.00 Page 2 Resolution Adopting Enterprise Funds and Central Garage Fund Miscellaneous 38,400.00 Capital Outlay 182,347.00 Debt Service 741.670 00 DEPARTMENT TOTAL $2,300,012.00 TOTAL FUND EXPENDITURES $3,714,587.00 LIQUOR FUND Revenues Product Sales $1,752,500.00 Interest 2.000.00 Total $1,754,500.00 WINWIMMW Personnel Service $ 113,9588.00 Supplies, Repair, Materials 5,750.00 Consulting 2,000.00 Other Services and Charges 52,700.00 Depreciation 19,200.00 Debt Service 34,790.00 Transfers 130,000.00 Cost of Sales 1,348,700.00 Miscellaneous 7,100.00 Capital Outlay 5.000.00 Total $1,719,198.00 CENTRAL GARAGE FUND Revenues Charges for Labor /Parts /Vehicle Rent $281,311.00 Interest 5,000.00 Other 26.500.00 Total $312,811.00 Expenditures Personnel Services $ 51,301.00 Supplies, Repair, Materials 60,150.00 I] Page 3 Resolution Adopting Enterprise Funds and Central Garage Fund Other Service and Charges Depreciation Miscellaneous Capital Outlay Total 30,530.00 100,000.00 2,200.00 188,500.00 $432,681.00 BE IT FURTHER RESOLVED: THAT the City Administrator be directed to cause the appropriate accounting entries to be made in the books of the City. Adopted by the City Council this 27th day of December 1994. ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor C December 23, 1994 MEMO HOMES-OF LITCHFIEL Brandon Piestsch of Augustana has asked the city to extend the current agreement to Augustana as it had with Heartland Community Action Agency. The letter making the request has not yet reached our offices. It is assumed we will receive this request by Tuesday. It would appear the long term goal actual meal preparation. We have wanting some funding for replacement had requested. There request will current rates for the next few months put in place. Dolf Moon has and will before Tuesday's meeting. C.C. Dolf Moon CAMil City Center 1l1 Hassan Street SE Hutchinson, MN55350 -2522 (612) 587 -5151 Fax(612)234 -4240 will be to contract out the told the Augustana group of of equipment as the council however be to pay only the until a new agreement can be be trying to contact Pietsch Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW 9_ Hutchinson, MN 55350 -2464 (612) 587 -2242 t Fax(612)587 -6427 community action agency, inc. Mid -Town Plaza • 310 South First Street • Box 1359 • Willmar, Minnesota 56201 (612) 235 -0650 1-800-992-1710 (Toll Free) • Fax No. 1- 612.235 -7703 December 22, 1994 City of Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Greetings: As of January 1, 1995, Heartland Community Action will no longer be the provider of Senior Dining in Kandiyohi, McLeod, Meeker and Renville Counties. As you know, Heartland's lease for use of your building will expire as of December 31, 1994. • We will transfer responsibility for all Senior Dining inventory (equipment, supplies, food stuffs) on December 30, 1994. We would like to leave the Senior Dining inventory where it is for the convenience of the new provider. However, if Augustana has not made arrangements with you for a lease agreement, this may mean that liability for the equipment and product rests with you. If you do not want Heartland to leave the Senior Dining inventory at the site, please contact Denise Gee or Deb Brandt at 1- 8(X..)-992 -1710. If you have any other questions, please feel free to call Dee, Deb or myself. Thank you again for all you cooperation over the years and your care for the seniors. Sincerely, Eileen D. Wallace Executive Director cc: H. Eugene Hippe • Brandon Pietsch Heartland Community Action Acencv is an Eoual O000rtunity Employer LE. . -15 -3 : J AS rr~�n _! ��_�:� . nl w "Uf It o- 6MNA4g Board and Lodging 204 North HO)CM131 693.3454 GLORIA OEt MANOR Apartm"Its 216 North �ICkgmba $93,2470 AUGUSTANA LUTHERAN HOMES L I T C H F I E L 0, M I N N E S O T A 5 5 3 5 5 A member of tlu Bwt,d of Sxjd Viinistry ?4nuly of Lut/reran Ageruies December 23, 1994 Mr. Ken Merrill City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 BITHANY MOLE Board and Cue 203 North Amallong Dear Ken, 6992427 EMMANUEL NOME Thank you for the opportunity to meet with you on Tuesday to discuss the Senior Nursing HO 6008OUIh DAMS Dining program for 1995. I am enclosing the lease agreement as we discussed. It G.O. 6Ox 69I 623.2472 is similar to your past agreement with Heartland. NO EOCA EO Please note that the Area Agency on Aging has authorized up to six evening meals �Ia With NeolcGmb9 per year. This has been added under "Use of Premises" and would be coordinated "3722333 with the city in regard to facility availability. FAX: 693 -2242 The utility reimbursement is based on the meal projections for 1995 as follows, and originally submitted to you by Heartland; Congregate 36,014 average meals @ .0872 per meal= $3,142.00 Home Delivered 8,450 averate meals ® .0947 per meal= 800.00 Total meals 44,464 Total utility Reimbursement $3,942.00 If the lease agreement is acceptable, please sign both copies and return one copy to me. Lynn and I look forward to working with you and other City officials as we move toward localizing food production for the program during 1995. aS' erely, on Pieisch Assistant Administrator • . 17— iI An Affirmative Action I Equal Opportunity Employer LEASE AGREEMENT THIS AGREEMENT, signed and dated below, specifies the terms and conditions as agreed by the city of Hutchinson (Lessor) and Augustana Homes, Mid- Minnesota Senior Dining Program (Lessee) for Lessee to use the premises described as: BOTH PARTIES AGREE AS FOLLOWS: This lease shall be in effect for the calendar year 1995 and renewable annually thereafter until either party provides 60 days written notice of intent to terminate. JREEME The quarter y payments of $9eb.50 dollars each shall be paid to the Lessor for reimbursement of utility and maintenance expenses directly associated with Lessee's use of the premises. This amount shall be reduced in any month on a prorated basis if the Lessee's use is terminated or less than the usage at the beginning of the term. USE OF PREMISES Lessee shall have the right to use the kitchen from 5:00 AM TO 2:00 PM, or reasonable time of completion daily, Monday through Friday. Evening meals may be served up to 6 times per year as mutually agreed upon dates and times, to provide meals and social services to senior • citizens. In the event the Lessor must unavoidably use the premises during these hours the Lessee shall be notified two weeks in advance and provided with an acceptable alternate option or receive a prorated credit Lvwdid celuUursement owed Lessor. REPAIR /MAINTENANCE /UTILITIES Lessor agrees to maintain the Premises including sidewalks anti parking lots in good order to insure safe, sanitary, and habitable occupancy by Lessee. Lessor agrees to maintain all Lessor owned equipment and fixtures included in the leased premises in safe and good working order. Lessor agrees to maintain all structural components (including but not limited to: mechanical, plumbing, electrical, all surfaces including glass, etc.) in safe and good condition. All such repair and maintenance is at Lessor's expense. The lessor will be responsible for major housekeeping chores, ( i.e. cleaning bathruvma, c:leanin carpet, washing windows, and shoveling snow.) The Lessee will conduct daily light housekeeping. Utility paym®nts to the vendors shall be the responsibility of the Lessor. • C� LESSEE PROPERTY All goods, foodstuffs, fixtures, equipment personal property of the Lessee shall remain the property of and reserved for the Lessee at all times. Any damage /disappearance mysterious or otherwise, during the Lessor's use of the premises shall be the Lessor's responsibility to reimburse Augustana Homes, Mid Minncsota Senior Dining for rcplaccment cost. TFQCQR PROVIDED TRAD FTRTiTRRt The Lessor shall provide refriVeration, oven, washing and storage fixtures as- well -as place settings, tables and chairs, and cleaning utensils for mealsite operation at the level described in "special conditions". This property remains the Lessor's if provided at the Lessor's expense. iN S UltANCE The Lessee agrees to carry personal property insurance to cover all its contents and personal property on the leased premises. ASSIGNS The terms and agreements of this lease shall extend to and bind the heirs, assigns, and executors of both parties. FOOD LICENSE The Lessee will maintain a Minnesota Food License for program operations only. The Lessor is responsible to ensure that any other food preparation activities in the facility are in compliance with Minnesota State Law. SPECIAL CONDITIONS A: The Lessee will maintain telephone service for program use only. The Lessee will pay for long distance tc cphono calk made by program staff. B: The Lessor will provide adequate place settings and other trade fixtures for an average meal service capAniY.y of AO persons. IN WITNESS WHEREOF both parties have executed this agreement with their signature below as dated. LESSEE Augustana Homes, Mid Minnesota Senior Dining Program BY Title: Program Coordinator Date n U Lessor City of Hutchinson BY Title: Date DEC -27 -1994 10:38 FROM AUUUSTAHA HO:IES%HONE CARE TO 9- 16122344240 -10 P. 05'05 Addendum 1995 Lease Agreement Senior Dining Program Repair /Maintenance /Utilities The Lessor will be responsible for major housekeeping chores: Cleaning bathzoouia, washing windows, scrubbing kitchen floore and shoveling snow. The Lessee will conduct daily light housekeeping as follows: Daily sweeping of floor, taking out garbage, recycling ( *Lessor provides container), wiping down cupboards, shelves, countertops, dishwasher, freezers, refrigerators, keeping stoves and ovens in clean order (inside and out ), keeping items off the floor space, keeping kitchen in generally good appearance and in neat order. Use of Premises Lessee shall have the right to use the kitchen from 5:00 a.m. to 2:00 p.m. and the dining room from 10:00 a.m. to 1:00 p.m. Monday through Friday. • • 4 C December 23, 1994 MEMO SUBJECT: CLOSING OF YOUTH CENTER FUND As part of year end bookkeeping we would like to close the Youth Center Fund. The operations of the building closed in 1993 and the functions of the youth programs are now part of the recreation programs. We would ask City Council approval to close and clear the Youth Center Fund. Cash remaining (approximately $4,300.00) would be transfer to the General Fund where the funding had originated. COMEM12 Citv Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Printed an recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 / t Far(612)587 -6427 is C. December 23, 1994 MEMO We have been requested to set up a for S. J. Lewis Construction. Th have the city control the funds. then the city earning the interest be collected by S. J. Lewis when a:rcrn City Center II I Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 n escrow interest earning account e attached agreement would still The difference would be rather on the funds the interest would released. Parks & Recreation Police Services 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -2975 (612) 587 -2242 Fax(612)234 -4240 Fax(612)587 -6427 - Printed on recycled paper - ESCROW AGREEMENT This agreement made this 2nd day of December, 1994, between S. J. Louis Construction, Inc., in this agreement referred to as the Contractor and in this agreement referred to as the Bank. Whereas, the Contractor and City of Hutchinson, in this agreement referred to as the Public Contracting Agency, have entered into a form of agreement dated August 23, 1994, to perform the work and services set forth in said form of agreement in connection with the construction of project: Letting No. 4 Project Nos, 94 -04 South Grade Road. Whereas, under the terms of said form of agreement, the Public Contracting Agency may reserve as retainage the sum of five (5) percent, or less, of any progress payments. Whereas, Minnesota Status Section 15.73 authorizes the contractor to deposit in any bank, bonds or securities of a character approved by the State Treasurer, to be held in lieu of cash retainage for the benefit of the Public Contracting Agency. In such event, the Public Contracting Agency shall reduce the retainage in an amount equal to the value of the bonds and securities and pay the amount of the reduction to the contractor. Interest on the bonds or securities shall be payable to the contractor as it accrues. Now, therefore, in consideration of the covenants and agreements contained in the Escrow agreement, it is agreed as follows: Escrow Agent: Contractor appoints the Bank as escrow agent for the purpose set forth in this agreement. Terms of Escrow: Contractor shall deposit cash with the escrow agent to be held in lieu of cash retainage for the benefit of the Public Contracting Agency. Said cash shall be deposited by the escrow agent in U. S. Treasury Bills, or equal as approved by the Minnesota State Treasurer. Said cash deposits will be held by the escrow agent for the benefit of the Public Contracting Agency until such time as final approval of the project by the Contractor and the Public Contracting Agency as evidenced by a properly executed form 2942 Contract Voucher Certificate of Final Acceptance or written authorization for release of cash held in escrow by . At that time the escrow agent shall deliver to the Contractor all monies held in escrow. Upon receipt of cash deposits, the escrow agent will notify the Public Contracting Agency as to the amount deposited, the total balance of monies then held by the escrow agent for the benefit of the Public Contracting Agency, and the amount of such funds insured by the Federal Deposit Insurance Corporation. All interest accrued and benefits derived from the cash monies deposited with the escrow agent shall become the property of the Contractor, payable to the Contractor as it accrues. Cash deposited with the escrow agent by the Contractor cannot be withdrawn without the prior written approval of the Public Contracting Agency. The Bank may resign upon thirty (30) days advance written notice to the parties to this Agreement. If a successor escrow agent is not appointed within said thirty (30) day period, the Bank may petition any court of competent jurisdiction to name a successor. Should the Public Contracting Agency reduce its amount of retainage to less than five (5) percent of the total progress payments on the project before the project is finaled, as evidenced in the monthly period estimate voucher properly executed by the Project Engineer, then the escrow agent shall reduce such monies held in escrow for the benefit of the Public Contracting Agency, upon written request by the Contractor, to the amount of retainage as required by the Public Contracting Agency. The deposit of cash monies referred to in this agreement shall be the sole obligation of the Contractor. This agreement shall be binding upon the parties hereto and their successors and assigns in interest until the form of agreement has been fully completed and performed and the project has been given final approval by the Public Contracting Agency. The Contractor agrees to indemnify and hold harmless the escrow agent against any and all liabilities incurred by it pursuant to this agreement. 0 Approved by: BANK PUBLIC CONTRACTING AGENCY By: BY: Title: Title: CONTRACTOR S. J. Louis Construction, Inc. Title: 0 i C December 23, 1994 !.lGi"Ll�i�i zrejwqql�v 0-934-1;1 We had received a renewal quote form our long term disability carrier. Dennis Potter, Insurance Planners Agent, had reviewed the earlier renewal from Fortis Benefits Insurance Company. Upon his review with the company a new renewal rate was negotiated. Mark Flaten has review the numbers and indicates they are acceptable. We would request council approval of Fortis Benefits Insurance Company for long term disability coverage. The old rate was .0063 of monthly payroll. coM mll The renew rate is .0069 of monthly payroll 0 City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Printed on receded paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 0 hutchinson community hospital burns manor nursing home 1095 Highway 15 South • Hutchinson, MN 55350 • 612/234 -5000 December 21, 1994 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan St. S. Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The board of directors of Hutchinson Community Hospital/Bums Manor Nursing Home, as part of their regular meeting on December 20, considered two items needing City Council approval before proceeding. The first item discussed by the board was proposed resolution to form a private, non - profit home care company in joint venture with Glencoe Area Health Center (GAHC). The following reflects discussion of the board on this matter: q _,� 0 fd,a'y, Home Care Comnanv. A resolution was presented by Barry Anderson, City Attorney, for rmation of a private, non - profit home care company in joint venture with Glencoe Area Health enter (GAHC). The resolution provides for an equal contribution of funds ($150,000 from CHBMNH and $150,00 from GAHC) to support general business of the organization, which ill be known as "ConnectCare" The purpose of the company would be to provide 24 -hour per seven -day per week home care service. The proposed articles of incorporation and bylaws ere reviewed, and discussion was held of the separate board (made up of three representatives of CHBMNH and three representatives of GAHC) needed to run the company. "Following discussion: "Motion was made by Erickson, seconded by Daggett, to approve the resolution to form a private, non - profit home care company in joint venture with Glencoe Area Health Center as presented and request authority from the City Council to proceed with the joint venture as defined in the resolution. All were in favor. Motion carried." The second item of business requiring Council consideration was the purchase of land adjacent to the Bums Manor Nursing Home campus to allow adequate space for future construction of alternative living arrangements on the north side of the nursing home campus. The following reflects board discussion of this matter: The Honorable Mayor Marlin Torgerson and Members of the City Council . December 21, 1994 Page Two BMNH Land Purchase. The board heard a proposal by John Richards, Senior Care Division Director, to purchase a three -acre parcel of land north of the Manor Nursing Home campus from North America Broadcasting Corporation for a negotiated price of $15,000 (original price was $21,000 but NABC is making a $6,000 donation to HCHBMNH as part of the negotiations) and an additional 11.35 acre parcel of land north of the BMNH campus from Claire Cripps for a negotiated price of $45,000. Richards explained that he had met with City officials to define requirements for the property, which is planned to be used to allow for future construction of SKr alternative living arrangements on the north side of the nursing home campus. The property 6666 would be purchased on a two three -year contracts with the owners at six percent interest, with three equal payments to the owners of $5,000 and $15,000 per year, respectively, in 1995, 1996 and 1997. "Following discussion: "Motion was made by Daggett, seconded by Erickson, to request authority from the City Council to spend up to $60,000 to purchase the three -acre parcel and the 11.35 . acre parcel of land and execute necessary documents. All were in favor. Motion carried." Thank you for your consideration of these matters. Don Erickson will be able to answer any questions you may have about these discussions. If I can be of help in any way, please contact me. Sincerely, HUTCHINSON COMMUNITY HOSPITAL/ BURNS MANOR NURSING HOME Philip G. Grhves President PGG,Ih u OPEN -HOLD COUNCIL REPORT Tue Dec 27 1994 15:08:45 Page 1 ----------------------------------------------------------------------------- 1980 TIDS • 1994 TAX INCREMENT CONSTRUCTIO LOAN TRANSFER CITY OF HUTCHINSON -GENERAL FUN ADMIN COSTS FIRST TRUST NATIONAL ASSC PAYING AGENT FEES IND.SCHOOL DIST. #423 TAX INC ADJUSTMENT 1994 IMPRO CONST BAUMETZ, STEVE JUUL CONTRACTING CO 1994 T I CONST. CITY OF HUTCHINSON AIRPORT RENOVAT. ENVIROSCIENCE CENTRAL GARAGE ty;►_15i!afilkl f_ 111166' •FORTIS BENEFITS JERABEK MACHINE SERV JERRYS TRANSMISSION MACQUEEN EQUIP INC MN MUTUAL LIFE MTI DIST.CO PLOWMANS SCHMELING OIL CO TOWN & COUNTRY TIRE CITY HALL CONST. TWO WAY COMM INC ENERGY LOAN FD CROP LOSS PAYMENT REPLACE TILE ARCH ST DUE TO W &S FUND ENGINEERING FEES SHIFT KNOB DEC LTD SCREWS, NUTS, WASHERS, KITS, CARTRIDGE, ETC VAC ALL G B DEC LIFE INS REPAIR GROUNDMASTER SWITCHES 15 GALS 1000 FLUID TIRE PATCH INSTALL TOWER, ANTENNA CITY OF HUTCHINSON- GENERAL FUN ADMIN COSTS GENERAL FUND A & B ELECTRIC FIXED SHEILDS AAGARD WEST DEC REFUSE AG SYSTEMS BARRELS • ALLEN OFFICE PROD CALENDAR, NOT OLD $397,000.00 $24,443.00 $435.63 $13,154.00 $435,032.63 $878.00 $1,841.40 $2,719.40 $324,877.22 $324,877.22. $700.00 $700.00 $7.02 $17.34 $40.43 $382.56 $299.27 $6.51 $2,411.81 $78.64 $1,436.16 $11.70 $4,691.44 $1,426.77 $1,426.77 $5,000.00 $5,000.00 $72.00 $553.04 $38.34 $87.35 11-4 Y OPEN -HOLD COUNCIL REPORT Tue Dec 27 1994 15:08:45 Page 2 ----------------------------------------------------------------------------- AM RISK SERVICES DEC PROF SERVICES $800.00 AM.LEGION POST #96 CHRISTMAS PARTY 12 -9 $1,452.40 • ANDERSON'S DECORATING CENTER CARPET $1,774.05 ARNOLD & MCDOWELL PD DISCIPLINARY MATTER $2,722.83 ASCHINGER, SANDY SKATING REFUND $37.50 ATTENDING PHYSICIAN STATEMENTS MEDICAL RECORDS $12.33 AUTOMATION SUPPLY CO TONER $133.27 BENNETT OFFICE SUP. TONER $281.56 BIG BEAR SHOVELS, ETC $71.30 BREMIX CONCRETE CO LOAD CHARGE $151.77 BUSINESSWARE SOLUTIONS HP VL2, 14" GOLDSTAR $1,765.58 CADD /ENGINEERING SUPPLY BLUELINE $51.14 CAMERA SHOP SLIDES $60.96 CASH WISE COFFEE $81.70 CELLULAR 2000 DEC SERVICE $276.00 CENTRAL GARAGE LABOR CHARGE INCREASE $28,668.63 CHRISTENSEN REPAIR SHARPEN $24.00 CLAREYS SAFETY EQUIP GAUGE ASSY, NOSECUP $172.50 COAST TO COAST SUPPLIES $138.02 COMPRESS AIR 2 CARTRIDGES $100.77 CROW RIVER GLASS WINDSHIELD $296.69 CROW RIVER PRESS INC 600 BUSINESS CARDS -J.M $27.76 DEPT NATURAL RESOURCES DNR REG FEES $844.00 DISPLAY SALES 8 WIRE SETS, BULBS $186.42 DOMINO'S PIZZA PIZZAS $25.94 EARL ANDERSON ASSOC STREET SIGNS $118.85 ELECTRO WATCHMAN ANNUAL CHARGE $166.14 •FAMILY REXALL DRUG ENVELOPES $25.20 FIECKE, JOHN CONCESSIONS WORK 7 HOU $35.00 FITZLOFF HARDWARE ROPE $35.10 FLINN, LENORE SKATING REFUND $33.00 FORTIS BENEFITS DEC LTD $1,250.34 FOX VALLEY SYSTEMS MARKER PISTOL, HANDLE $67.65 FRONT LINE PLUS FIRE & RESCUE FIRE HOODS, BUNKER BOO $1,983.86 GOV FINANCE OFFICERS ASSC BOOKS $41.00 GREAT PLAINS SUPPLY 2x8 LUMBER $38.21 HANSON & VASEK CONSTRUCTION CURB REPAIR & BASIN RE $1,197.00 HCVN -TV CABLE FRANCHISE $750.00 HEIMAN FIRE EQUIPMENT NOZZEL, FIRE HOSE, ETC $1,281.75 HOERNEMANN, MICHELLE SKATING REFUND $36.00 HUTCH CONVENTION & NOV LODGING TAX $1,704.32 HUTCH FIRE & SAFETY INSPECTIONS $166.12 HUTCH FIRE DEPT GENERAL ACCT REIMBURSEMENT $734.57 HUTCH MEDICAL CENTER PHYSICAL- B.MATHWIG $110.00 HUTCH PLBG & HTG CO REPAIR UNIT HEATER $67.50 HUTCHINSON UTILITIES STREET LIGHTS $12,589.45 HUTCHINSON WHOLESALE AIR FILTER $118.71 INK SPOTS WHITE PAPER $6.93 JERRYS TRANSMISSION CLEAR LAMP $80.00 JUUL CONTRACTING CO CURB STOP $181.00 K MART XMAS KISSES $21.19 KLITZKE, LUCY FLAG FOOTBALL REFUND $13.00 L & P SUPPLY CO FILTERS $50.17 MAKI, CONNIE WINDOWS CLASS REIMB $80.00 OPEN -HOLD COUNCIL REPORT Tue Dec 27 1994 15:08:45 MANGAN, MARKS TV •MCGARVEY CONNIE COFFEE INC MINNCOMM PAGING MINNE- SEW -TA VAC MN COMMERCE DEPARTMENT MN MUTUAL LIFE MN SPORTS FEDERATION PIONEER PLOTZ, GARY D. PRENTICE HALL QUADE ELECTRIC SCHMELING OIL CO SCHRAMM IMPLEMENT SELECT CARE SEWING BASKET SHAW, KAREN SHOPKO STANDARD PRINTING STATE OF MINNESOTA STOTTS, CASEY STREICHERS SWANSON, MARILYN TEMPLETON INC TWO WAY COMM INC UNIFORMS TO YOU UNIFORMS UNLIMITED UNITED BLDG CENTERS US POSTAL SERVICE WAL -MART WATERPRO ZEE MEDICAL SERV PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. AMERICAN FAMILY INS CO. GREAT WEST LIFE INS. CO. H.R.L.A.P.R. ICMA RETIREMENT TRUST PERA LIFE INS CO. PERA- D.C.P. PRUDENTIAL PRUDENTIAL MUTUAL FUNDS PUBLIC EMPLOYEES TEMPLETON INC UNITED WAY OF HUTCHINSON AREA WADELL & REED WITHHOLDING TAX ACCT -RURAL F. D. Page 3 ARCHERY REFUND $15.00 INSTALL GOOSENECK $59.06 COFFEE $74.86 DEC SERVICE $114.12 BRUSHES, BELT $10.12 NOTARY RENEWAL- J.RUNKE $128.00 DEC LIFE INS $476.91 2 BROOMBALLS $48.86 QUIK STRIPE ARCTIC $94.00 MILEAGE FOR MEETINGS $55.98 BOOK - LETTER FORMS $40.36 ADV REL $136.01 FUEL OIL $2,345.69 SHIPPING $5.00 NOV ADMIN FEES $235.50 EMBLEMS $19.17 SR. LINE DANCE CLASS $90.00 CART $69.66 NAME BADGES $36.02 ORDER #233 -1994 STA TUT $191.70 CONFERENCE EXPENSES $131.00 6 BULB REPLACEMENTS $42.52 CHRISTMAS PARTY EXPENS $35.14 DEC EMPLOYER CONTRIB $257.46 REPAIR $387.06 POLO SHIRTS $1,574.87 4 SHIRTS RETURNED $416.85 LUMBER $12.38 BULK PERMIT $1,042.00 CANDY, RIBBONS, ETC $35.63 WRENCHES $68.93 SAFETY SUPPLIES $26.15 $72,165.92 EMPLOYEE CONTRIB 12 -17 $355.00 EMPLOYEE CONTRIB 12 -17 $135.10 EMPLOYEE CONTRIB 12 -17 $100.00 EMPLOYEE CONTRIB 12 -17 $187.85 EMPLOYEE CONTRIB 12 -17 $1,835.91 EMPLOYEE CONTRIB 12 -17 $124.50 EMPLOYEE CONTRIB 12 -17 $52.02 EMPLOYEE CONTRIB 12 -17 $140.00 EMPLOYEE CONTRIB 12 -17 $318.46 EMPLOYEE CONTRIB 12 -17 $12,872.24 EMPLOYEE CONTRIB 12 -17 $397.68 1994 EMPLOYEE DEDUCTIO $376.00 EMPLOYEE CONTRIB 12 -17 $150.00 EMPLOYEE CONTRIB 12 -17 $27,664.92 $44,709.68 OPEN -HOLD COUNCIL REPORT Tue Dec 27 1994 15:08:45 Page 4 CITY OF HUTCHINSON - GENERAL FUN 1994 FIXED COSTS $36,681.00 SAFETY EQUIP CORP QUARTZ BULB $230.07 .GENERAL GLENCOE FIRE DEPT MUTUAL AID FUEL $51.56 HUTCH FIRE & SAFETY WET WATER $288.97 HUTCH FIRE DEPT GENERAL ACCT REIMBURSEMENT $18.74 HUTCHINSON WHOLESALE SUPPLIES $9.57 PRO AUTO CLEAN CHEV S -10 WASH $40.78 STREICHERS FILTER $6.96 TOTAL MART POP, JUICE, ETC $40.58 TWO WAY COMM INC REPAIR $112.27 $37,480.50 WATER /SEWER FUND A & B ELECTRIC BID FOR COMPOST FACLII $2,305.00 AAGARD WEST DEC REFUSE $266.29 ANALYTICAL PRODUCTS GROUP TESTS $233.00 BIG BEAR GREASE $2.11 BIOCYCLE COMPOSTING SOURCE ORGA $59.00 BUSINESSWARE SOLUTIONS HP VL2, 14" GOLDSTAR $3,531.17 CELLULAR 2000 DEC CELL PHONE $6.99 CENTRAL GARAGE LABOR CHARGE INCREASE $267.65 CONTINENTAL RESEARCH CORP STAY LUBE $112.24 D.P.C.IND.INC CL2, S02 $517.53 DEPT OF LABOR & INDUSTRY EXEMPTION INVOICE $50.00 FEED RITE CONTROLS FERROUS CHLORIDE, ETC $1,180.87 FORTIS BENEFITS DEC LTD $180.09 •GOPHER STATE INC NOV SERVICE $85.75 HACH COMPANY REAGENT SET $143.88 HANSON & VASEK CONSTRUCTION CURB & GUTTER, PAD $6,400.00 HANSON, SCOTT SEMINAR EXPENSE $23.42 HUTCHINSON UTILITIES ELEC $317.04 JUUL CONTRACTING CO PVC, CAPS, ETC $203.80 MIDWEST MACHINE TOOL SUPPLY VANE $19.19 MN DEPT OF HEALTH CERTIFICATION FEE -D.SM $30.00 MN MUTUAL LIFE DEC LIFE INS $66.78 MN PIPE & EQUIPMENT CHIMNEY SEAL $1,759.30 MN VALLEY TESTING LAB TESTING $184.00 MUNITECH INC SERVICE CALL -WATER MET $7.47 NCL LAB SUPPLIES $209.34 NELSON, CHARLES SEMINAR EXPENSE $98.00 NORTHERN WATER WORKS SUPPLY 50 HYDRANT MARKERS $1,154.49 QUADE ELECTRIC WIRE WATER HEATER $141.20 RCM ASSOCIATES NOV PROF SERV -ELEV STO $253.55 REINER LANDSCAPING CURBING $188.50 SANIFILL INC LOADS DEC 5 -9 $3,847.34 SCHMELING OIL CO OIL $6.00 SERCO LABORATORIES LAB TESTS $408.00 SHARE CORP 12 GLOVES $56.40 STATE TREASURER CERTIFICATE- D.JOHNSON $15.00 TRI CO WATER COND 3 BAGS SALT $14.70 US POSTAL SERVICE BULK PERMIT $50.00 WATERPRO 3" TURBO MTR $788.02 • ZEE MEDICAL SERV GLOVES, IBUTAB $72.15 OPEN -HOLD COUNCIL REPORT Tue Dec 27 1994 15:08:45 Page 5 ----------------------------------------------------------------------------- $25,255.26 LOUTH CENTER CITY OF HUTCHINSON - GENERAL FUN PERM TRANSFER TO CLOSE $4,564.17 $4,564.17 $958,622.99 • IMMEDIATE PAY COUNCIL REPORT Tue Dec 27 1994 15:08:23 Page 1 ----------------------------------------------------------------------------- ENERGY LOAN FD 10BORNSTEIN &, CHARLES EXTERIOR WORK $10,000.00 $10,000.00 GENERAL FUND DEPT NATURAL RESOURCES DNR REG FEES $905.00 $905.00 LIQUOR STORE CITY OF HUTCHINSON LOTTERY SALES $7,027.41 ED PHILLIPS & SONS CO. $3,303.04 GENERAL FUND PERMANENT TRANSFER $120,000.00 GRIGGS COOPER & CO WINE PUR $4,064.87 HUTCH TECH COLLEGE SCHOOL EXP $29.00 HUTCHINSON UTILITIES ELECTRIC BILL $676.17 JOHNSON BROTHERS LIQUOR CO. $3,626.51 JUDE CANDY & TOBACCO CO MISC PURCHASE $122.79 KU13ASCH & SONS INC. $167.47 LENNEMAN BEVERAGE DIST. INC $2,941.35 LOCHER BROS INC BEER PURCHASE $9,915.55 QUALITY WINE & SPIRITS CO. $2,587.29 TOTAL REGISTER SYS OPE SUPPLIES $19.17 TRIPLE G DISTRIBUTING INC $11,215.55 $165,696.17 OUBLIC SITES MARTIN, GREG PART REFUND OF BP #1186 $800.00 $800.00 $177,401.17 WIRE TRANSFER PAYROLL FUND MN DEPT OF REVENUE EMPLOYEE CONTRIBUTION 5,425.87 City 0 �f1i,77 • , FOR YOUR INEORMAIlON MEMORANDUM DATE: December 22, 1994 TO: Mayor & City Council Hutchinson Utilities Board Hutchinson Utilities Manager - Mr. Clarence Kadramas Hutchinson Utilities Gas Manager- Mr. John Webster Local Plumbers and Mechanical Contractors FROM: James Marka, Building Official - City of Hutchinson RE: Hutchinson Gas Piping Installation Requirements Pursuant to State Building Code Chapter 1346.2212 Section 2212 and 1346.2213 Section 2213 9 In an effort to clarify ongoing questioning on Hutchinson's "natural gas piping" installation code requirements, I am enclosing a copy of the applicable sections taken from the State Building Code. Generally speaking, type "K" or "L" copper tubing is an approved material. Black steel threaded joints and/or copper fittings brazed with a material having a melting point in excess of 1000 degrees fahrenheit are permitted in concealed locations without an access panel, provided it is n4S in a return air plenum. We have confirmed this practice with the State Building Code Division. If you have any questions, please call me at 234 -4210. JGM/mms City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234.4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on rer rled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 pressure. Tests must be made using air pressure or other approved means and must be made in the presence of the building official or the official's representative. Necessaary.apparatu, for conducting the test must be furnished by the permit 2. Final piping inspection. The inspection must be made after piping authorized by the permit has been installed, . after all parts that are liances ,oreshutoffn concealed, valves have been attached. after fixtures, app SA: MS s 16B.61 - HIST:15 SR 71 - 1346.2211 SECTION 2211. UMC Appendix B, Section 2211(f), is amended to read as follows: (f) Meter location. Gas meters must not be located under a show window or under interior stairways or in engine, boiler, heater, or electric meter rooms. If not prohibited by other regulations, gas meters may be Located in the open under exterior stairways. Gas meters must be placed at least three feet from any source of ignition. SA: MS s 168.61 HIST: 15 SR 71 1346.2212 SECTION 2212. UMC Appendix 8, Section 2212, is amended to read as follows: Section 2212. (a) Materials. Pipe used for comply installation, alteration, or repair of gas piping with the following minimum requirement =ought iron, galvanized 1. Standard weight (schedule 40) or black steel. 2. Copper pipe of full weight standard and thickness. 3. copper tubing of standard type d l or of CONDITIONING AND REFRIGERATION) specification. 4. Plastic pipe, tubing, and fittings shall be used outside underground only and shall conform with Standard Specification for Thermoplastic Gas Pressure Pipe, Tubing, and Fittings, ASTM D2513. Pipe to be used shall be marked "gas ". and "ASTM D2513." The use of plastic pipe, tubing, and fittings in undiluted liquefied petroleum gas piping sy accordance with Standard for the Storage and Handling of Liquefied Petroleum Gases, ANSI /NFPA 58 -1992. (b) Fittings. Fittings for screw or flange piping, except ints stopcocks and valves, must be malleable iron or steegas °fittings for copper tubing must be made with app or by brazing with a material having a melting point in excess of 1,000 degrees fahrenheit. Compression -type fittings must not be used for joining copper tubing. PolythyLene plastic pipe tubing and fittings shall be, joined in accordance with manufacturer's instructions. Joints may be made by heat fusion or mechanical fittings and must 32 0 comply with ASTM D2513. Mechanical joints must not be used on polyethylene piping in excess of two -inch pipe size. (c) Standards. Gas piping, fittings, and materials must be in compliance with the appropriate ANSI /ASME and ASTM Standards as referenced in NFPA 54 -1992 Section 2.6. (d) Steel pipe run outside exposed aboveground must be galvanized or coated with approved rust - resistant material. (e) Copper or iron tubing must not be used for piping within the burner zone of the burners. (f) Gas pipe must be new or may have been used previously for conveying gas. It must be in good condition, clean, and free from internal obstructions. Burred ends must be reamed to the full bore of the pipe. (g) Valves and appurtenances for gas piping must be designed and approved for use with fuel gas. SA: MS s 168.61 - HIST: 15 SR 71: 19 SR ... 1346.2213 SECTION 2213. UMC Appendix B. Section 2213, is amended to read as follows: Section 2213. (a) Joints. Metallic pipe joints in the piping system, unless welded, must be screwed joints having approved standard threads. Screwed metallic pipe joints must be made with approved pipe joint material, insoluble in fuel gas, and applied to the male threads only. Piping 2 -1/2 inches or larger must have welded joints. Nonmetallic pipe may have joints using approved mechanical or heat fusion fittings. (b) Location. Gas piping must not be installed in or on the ground under a building or structure and exposed gas piping must be kept at least 3 -1/2 inches above grade or structure. Concealed, unprotected gas piping may be installed above grade in approved recesses or channels. EXCEPTIONS: 1. if necessary due to structural conditions, approved -type gas piping may be installed in other locations if permission has been first obtained from the building official. 2. If gas piping is to be run in false ceilings and the space is to be used as an air plenum, the piping must have all connections made by welding or brazing. No valves, threads, unions, or connectors are permitted. (c) Drip tees. Drip tees comprised of a tee fitting with the bottom outlet capped must be installed at the base of supply piping dropping down to an automatically controlled gas burner or appliance, before any regulator or automatic gas valve, and ahead of all pounds -to- inches pressure regulators. The tee must be installed so that the gas enters the tee from the top and leaves at a 90 degree angle from the inlet. (d) Corrosion and covering protection.- Ferrous gas piping installed underground in exterior locations must be protected from corrosion by approved coatings or wrapping materials. Horizontal metallic piping must have at least six inches of 33 0 0 I� DAVID S. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSCN* STEVEN S. HOGE LAURA K. FRETLAND DAVID A. BRUEGGEMANN PAUL D. DOVE ** RICHARD G. McGEE CATHRYN D. REHER GINA M. BRANDT BRETT D. ARNOLD ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNER5MIP ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (6121 587 -7575 FAX(612)587 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON ALSO ADMITTEp IN TEXAS AND NEW YORK December 19, 1994 Mr. Thomas W. Van Hon Attorney at Law 19 Southeast Second Avenue P.O. Box N Fairfax, Mn. 55332 Re: Bob Meyer Assessment Our File No. 3188 -94271 Dear Mr. Van Hon: DEC 2 2 1994 OF COUNSEL RAYMOND C. LALLIER JANE VAN VALKEN6URG 5661 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 16121545 -9000 FAX (612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (61 21 389 -2 214 FAX 1612) 389 -5506 FOR YOUR INMRMATION I am responding to your letter of December 2, 1994, a copy of which I have provided to the City Council as well as to the City Administrator and City Engineer. The City is of the opinion that it has already made a generous offer to your client and the City is not willing, at the present time, to change its position. I regret that I could not be of further assistance to you. Best regards. Very GBA:lm CC Gary Plotz John Rodeberg E, P. L. L. P. CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION NELSON & VAN HON Atlnmcvs al Law 19 Southeast Second Avenue P.O. Box N Fairfax. MN 55332 (507)4'_6 -7339 December 2, 1994 Barry Anderson Attorney at Law Arnold and McDowell 101 Main Street South Hutchinson, Minnesota 55350 -2563 RE: Bob Meyers Assessment Dear Mr. Anderson: Jan Craig Nelson Thomas W. Van Hon Have you had an opportunity to discuss the Meyers assessment with City officials? If you need any further information, please let me know. Also, if the City officials would like to meet with Mr. Meyers, other similarly situated property owners, and me kindly advise me. I look forward to hearing from you. Thank you. Sincerely, Thomas W. Van Hon TVH:cdf cc: Bob Meyers File 0 0 DAVID B. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSON* STEVEN S. HOGS LAURA K. FRETLAKD DAVID A. BRUEGGEMANN PAUL D. DOVE* RICHARD G. MCGEE CATHRYN 0. REHER OINA M. BRANDT SRETT D. ARNOLD Uu ^O AOMITTEO IN Y[Mw9 ANO NEW YCHN December 22, 1994 ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITCO LIABILITY PARTNERSHIP ATTORNEYS AT LAW Seel CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 5 541 6 -1 492 (912) 949 -9000 FAX (6121 545.1793 Gary D. Plotz, City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, MN 55350 • RE: Country Club Terrace Matter Our Pile No. 3244 -93063 Ll Dear Gary: OF COUNSEL RAYMOND C. LALLIER JANE VAN VALKENSURG 501 SOUTH FOURTH STREET PR;NCETON, MINNESOTA 59371 1612) 359 -22:4 FAx (612) 385 -5306 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 161 a) 587.7575 FAX 4612) 587 -4095 FOR YOUR INFORMATION BY FAX AND U.S. MAIL FAX NO. 1- 2344240 This correspondence will serve as an update to the City Council regarding the status of the above referenced matter. Members of city staff, council for the City of Hutchinson and the undersigned as City Attorney all appeared at a pretrial conference as ordered by the court. Unfortunately, the judge was unavailable because of an emergency matter in Gaylord and the appearance on this file has been rescheduled for., some time in January. I will be in touch with you shortly regarding the status of this matter. Best regards. Very truly yours, ARNOLD, ANDERSON & DOVE, P11.P. G- B Anderson GBA� *CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 6 *CERTIFIED AS A REAL PROPERTY LAW SPECIALIST 9Y THE MINNESOTA STATE BAR A550CIATION City 0 Aa 71 r FOR YOUR INFORMATION M E M O R A N D U M DATE: December 22, 1994 TO: Hutchinson City Council - FOR YOUR INFORMATION FROM: Hutchinson Planning Commission SUBJECT: DISCUSSION OF ZONING ORDINANCE REGARDING GROUP HOMES The Planning Commission moved to approve the location of the crisis shelter home as requested by McLeod Treatment Center Inc. This . location would be in a C -4 (Fringe Commercial) district on Hwy 7 E. It is the opinion of City Attorney Barry Anderson and Planning Staff that this is an appropriate use of the property. Staff was directed to amend the ordinance at a future meeting to clarify and bring into conformance with State Statutes zoning districts which would allow group homes, shelter homes, etc. • City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 L� 11 DAVID B. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSON` STEVEN S. HOGE LAURA K. FRETLAND DAVID A. BRUEGGEMANN PAUL D. DOVE'* RICHARD G. McGEE CATHRYN D. REHER GINA M. BRANDT BRETT D. ARNOLD 'ALSO ADMITTED IN TEAS ANO NEW YORI( ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612) 587 -7575 FAX (612) S87 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON December 22, 1994 Mr. Gary Plotz City Administrator Hutchinson City Center it Hassan Street SE Hutchinson, MN 55350 -2522 RE: Liquor License Our File No. 3188 -94001 Dear Gary: DEC 2 2 1994 OF COUNSEL RAYMOND C. LALLIER JANE VAN VALKENBURG 5681 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 FAX (612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389 -2214 FAX (612) 389 -5506 FOR YOUR INFORMATION I was asked a couple of weeks ago by the Mayor to look into the issue of whether or not a municipality may issue a strong beer license only without having to deal with the enormous fees associated with an ordinary liquor license. An examination of the law in this area must begin with the local ordinance. The City of Hutchinson Liquor Control Ordinance defines beer as malt liquor containing " not more than 3.2 percent alcohol by weight." Section 5.01, Hutchinson City Code (1989). It defines liquor as beverages containing in excess of 113.2 percent of alcohol by weight." Hutchinson City Code Section 5.01, Subd. 13 (1994). At present, the City licenses establishments selling alcoholic beverages into these two categories. However, Minnesota law does permit a third category dealing with strong beer. Minnesota Statute §348.404, Subd. 5 (b) provides as follows: The governing body of municipality made by ordinance authorize a holder of an on sale wine license issued pursuant to paragraph (a) who is also licensed to sell non - intoxicating malt liquors at on sale pursuant to section 340A.411 and whose gross receipts are at least sixty percent attributable to the sale of food, to sell intoxicating malt liquors at on sale without an additional license. CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION ..CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Gary Plotz • December 22, 1994 page 2 Stripping a statute to its essentials, what it means is that those individuals who hold wine licenses may also sell strong beer if their gross receipts are at least sixty percent attributable to the sale of food and if they carry insurance in the amount equal to the amount required for the sale of alcoholic beverages (ie., ordinary liquor establishments). To accomplish this task, however, the municipality in question, in this case the City of Hutchinson, will need to amend its ordinance to reflect the requirements of the state statute. I hope this correspondence is responsive to your concerns. Please do not hesitate to contact me should you have additional questions regarding this matter. Thank you. Very truly yours, ARNOLD, ANDERSON & DOVE P.L.L.P. G. B Anderson GBA es a City o FOR YOUR INFORMAT ION M E M O R A N D U M December 20, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineeting-Public works Steve Madson, Police Chief RE: Bus Routes/TraMc at High School Having received a complaint regarding the number of buses utilizing residential, non -truck routes in the area of the High School, we met with School Superintendent Gary Swenson and Bus Supervisor Mary Linder to review the situation. We confirmed that buses are exempt from truck route requirements due to the safety related nature of their use. • The main concern was use of Alan Street, Stonev Point Road, and Boulder Street. Upon observing the situation. it appears that except for some cases of buses blocking traffic, the procedure followed for bus loading and unloading is proper and responsible. 25 buses are utilized at the High School, and are in and out in less than 10 minutes. The buses arrive slightly after 2:00 p.m. from the diddle School. In particular, the general procedure is as follows: 1. East -bound buses line up east of the circle drive, on Roberts Road. Nine buses are located here. All but one bus, the day we observed, proceeded east on Roberts Road. The other bus proceeded north on Alan Street 2. The circle drive is full of buses. These leave either utilizing Stoney Point Road or Alan Street. Some may use Roberts Road. 3. The area east of the circle drive is utilized by buses which do not go east on Roberts Road. They generally go north on one of the three roads noted above. Some then proceed south on School Road, or continue to other areas of the City. The day that we were there, the following distribution was noted: Roberts Road East 11 buses :elan Street Stoney Point Road Boulder Street City Center 111 Hassan Street SE Hutchinson, MN55350 -2522 (612) 587 -5151 Fax(612)234 -4240 7 buses 3 buses 4 buses Parks & Recreation 900 Harrington Street SW Hutchinson, MN55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 -Printed on receded paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 Page ? - high , hoof Blis Trathc The bus traffic is generally spread fairly evenly among the three residential streets. Mary Linder noted that Alan Street usually does not take as many buses. Our conversation after the review detailed the concerns regarding buses blocking traffic, and some discussion of speed. Our final observation was that the bus traffic must use the residential routes to provide safe and efficient transportation of the school children. We recommend continuing the practice of evenly distributing traffic among the three residential streets to lesson the overall impact on any of the streets. cc: Gary Swenson, Hutchinson Public Schools Mary finder, under Bus Service file: School Bus 0 0 HUTCHINSON ENG/NEER/NG/PUBL /C WORKS DEPARTMENT Hutchinson City Center/ I I I Hassan Street SE / Hutchinson, Minnesota 55350.2522 /Phone (612) 234 -4209 /FAX (612) 234 -4240 0 We 2 2 NA MEMORANDUM TO: Gary D. Plotz, City Administrator Barry Anderson, City Attorney FOR YOUR INFORMATION Dick Lennes, HCDC Executive Director Jim Marka, Director of Building /Code Enforcement FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: December 22, 1994 SUBJECT: Letter to Simonson Lumber in regards to Bluff Street Bridge 0 ■ Would you please review the attached letter, make recommendations, and return it to me. The letter will be revised and sent out, after legal review by Barry, sometime next week. cc: City Council/ izz, Y+ "jz Ken Merrill, Finance Director Bob Kilgor, OSM file: Bluff Street Bridge Simonsn Lumber 9 December 22, 1994 Terry Snodgrass, President Simonson Properties Company 2455 12th Street SE St. Cloud, MN 56304 RE: Simonson Lumber - Hutchinson Dear Mr. Snodgrass: As you know, we have been talking since March of this year about the Bluff Street Bridge and roadway improvements proposed for 1995 and their potential effect on the Simonson Lumber property in Hutchinson. We have had discussions with Hutchinson Community Development Corporation regarding financial opportunities for relocating Simonson Lumber. We also completed an appraisal by Robinson Appraisal Company. Due to the inability to complete a satisfactory arrangement for all parties, and the potential that the project could be built without disturbing Simonson Lumber, we proceeded to review other options. Since that time, a number of circumstances have arisen. The Department of Natural Resources (DNR) has expressed concerns about the flood damage potential to your property. They requested that we take another look at relocating your property. Although we were told that there may be DNR funds available through the Flood Reduction Grant program, this program is not currently funded, and would not fund a project of this scope without specific legislation. Our + local representative has informed us that this legislation would not be approved. I also talked with John Kerr from the State of Minnesota regarding potential FEMA and other relocation expenses. He noted that the chance of any funds for this purpose would extremely remote, and would probably require that the property remain open park land, which would eliminate additional tax - increment funding for the site. We are continuing to review options through the state. Also, through the design process our consultant, OSM Engineers, have reviewed several design alternatives for the roadway and bridge. Although we can do the work without acquiring additional Simonson property, it would require: moving the electric transformer at Integrated Ingredients, acquiring right -of -way from them, and it would significantly effect their loading operations, or removing sidewalk from the bridge and put a slight "S" curve in the roadway, or reduce the roadway width from 4 lanes to 3 9 Simonson Lumber - December 22, 1994 Page 2 All of the options reviewed also include provisions that would substantially effect Simonson Lumber, whether or not any property was actually acquired. In order to create a safe intersection at 1st Avenue NE and Adams/Bluff Street and provide sidewalk for safe pedestrian movement, most of the right -of -way in front of the building, including most of the area currently being used for parking, will be reconfigured and utilized. This would require that most, if not all, of the parking area in front of the building would be removed. Also, since the building itself is sitting on, or over, the right -of -way for Adams Street, our space or sidewalk along the east side of the building is severely limited. All of the options noted on the previous page have been reviewed in detail, and it appears to us that they all contain provisions that limit the long -term viability of the project, and keep the project from meeting all of its goals. We therefore are back to considering at least a partial acquisition of the Simonson Lumber property. At this point, our proposal is to purchase approximately the east 20' of the existing building, and have it removed. We have contacted the DNR and have been told that this amount of space could be reconstructed on the site, at the current floor elevation, if the walls of the addition are "wet flood proofed ". This essentially means that a concrete wall would be required up as far as the 100 -year flood elevation. Additional square footage, above that is reconstructed, must be elevated. We understand that this potential solution does include some negative components. There would be interruptions to the business for a period, and how the addition could be added and configured to coincide with the existing floor plan would have to be reviewed. Also, parking in front of the building would still be reduced or removed. We would like to discuss this, and other options, with you at your convenience. We sincerely desire to make sure that this project benefits all parties involved, or at least minimize any inconvenience. After the holidays we would like to set up a meeting with you. Sincerely, John P. Rodeberg, P.E. Director of Engineering/Public Works cc: Gary Plotz - City Administrator Barry Anderson - City Attorney Dick Lennes - HCDC Executive Director David Myers, Rinke - Noonen file: Bluff Street Bridge Re: Bluff Street Bridge City of Hutchinson OSM Project No. 5497,00 Dear Mr. Rodeberg: We have reviewed several different Bridge approach on the south side Building. Attached to this letter, please options for constructing the roadway alignment options is listed as follows: Engmeers Architects Planners Surveyors alignment options for constructing the Bluff Street of Crow River adjacent to the Simonson Lumber find preliminary plan views for three possible design in this area. A description of some of the possible Option No. 1 - Original Proposed Alignment: • Simonson Lumber Building is removed. • Fifty-two foot proposed roadway width. • Six-foot sidewalks constructed on both sides of the roadway (with boulevard areas). Option No. 2 - Forty-eight Foot Roadway Width (minimum S.A.P. design): • Assumes Simonson Lumber Building remains in -place. • Bridge construction nine feet away from existing Simonson Lumber Building. • Six -foot sidewalk constructed only on east side of Bluff Street in the area of Simonson Lumber Building. Opddon No. 3 - Fatty Foot Roadway Width: • Assumes Simonson Lumber Building remains in- place. • Bridge construction nine feet away from existing Simonson Lumber Building. • Six -foot wide sidewalk constructed on east side of Bluff Street adjacent to Simonson Lumber Building. JL aM%\ uwnl="JJt e" wpomwouy employer � J E Orr SdrJm December 21, 1994 300 Park Place East 5775 Wayzata aoukvard Mw"potis, &%N &'A16- U28 612- 595 -5775 1.800 -753 -5775 FAX 595 -5774 W. John Rodeberg City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 Re: Bluff Street Bridge City of Hutchinson OSM Project No. 5497,00 Dear Mr. Rodeberg: We have reviewed several different Bridge approach on the south side Building. Attached to this letter, please options for constructing the roadway alignment options is listed as follows: Engmeers Architects Planners Surveyors alignment options for constructing the Bluff Street of Crow River adjacent to the Simonson Lumber find preliminary plan views for three possible design in this area. A description of some of the possible Option No. 1 - Original Proposed Alignment: • Simonson Lumber Building is removed. • Fifty-two foot proposed roadway width. • Six-foot sidewalks constructed on both sides of the roadway (with boulevard areas). Option No. 2 - Forty-eight Foot Roadway Width (minimum S.A.P. design): • Assumes Simonson Lumber Building remains in -place. • Bridge construction nine feet away from existing Simonson Lumber Building. • Six -foot sidewalk constructed only on east side of Bluff Street in the area of Simonson Lumber Building. Opddon No. 3 - Fatty Foot Roadway Width: • Assumes Simonson Lumber Building remains in- place. • Bridge construction nine feet away from existing Simonson Lumber Building. • Six -foot wide sidewalk constructed on east side of Bluff Street adjacent to Simonson Lumber Building. JL aM%\ uwnl="JJt e" wpomwouy employer � J E DEC 11 '9-4 1Z _1 CSll riFL3, 1111 W. John Rodeberg City of Hutchinson December 21, 1994 Page 2 QAlon Na 4 - Fl ty-two Foot Roadway Width. Assumes Simonson Lumber Building remains in -place. P.3 Bridge construction nine feet away from existing Simonson Lumber Building. Six-foot wide sidewalk constructed on east side of Bluff Street adjacent to Simonson Lumber Building. As we discussed in our meeting on December 20, 1994, we have designed the intersection of Bluff Street and 1st Avenue to allow semitrailer vehicles traveling southbound on Bluff Street to enter the Festival Foods loading dock area If it is desired to further reduce the proposed roadway width in this area, one additional option could be to construct a three lane section in this area (forty-foot roadway width). This three lane section would need to be reviewed with the County prior to constructing. If you have any questions regarding the attached plans, please contact me at 595 -5694. Sincerely, ORR- SCHELEN- MAYERON & ASSOCIATES, INC. eztz � Brian J. Yourassa, P.E. Project Engineer Attachment C. Bob Kilgore, OSM Rick Kjonaas, McLeod County Engineer cc Ift\oiw.NH M%zMUmsue E BLUFF STREET �n - X16 O I OIEN� 5 i - N Q: Orno N C i ! r D� 0 +200 i C L o +, 4 "o ILIM may__ i v� Dec. 1. 1994 11554 bL Ut I 51KLL I O YI 1O N i j 105 i i o .' s o V Y w*0 L �y N • BLUFF 5 viv r p d v0 s �s f i i TREET o'l of c 3 r•� �O Hutchinson City Center/ I I I Hassan Street SE /Hutch in son, Minnesota 55350 -2522 /Phone (612) 234 -4209 /FAX (612) 234.4240 • M E M O R A N D U M FOR YOUR INFORMATION TO: Randy DeVries, Director of Water/Wastewater Operations Dick Nagy, Water Systems Supervisor Cal Rice, Assistant City Engineer Larry Karg, Street Supervisor FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: December 22, 1994 SUBJECT: Water Pressure Lincoln Avenue and Harmony Lane (Letting No. 5/Project No. 95 -05) ■ We have proposed to reconstruct the sanitary sewer, watermain and street on the above referenced streets. After the Public hearing we received a petition by 30 of the 47 effected property owners noting that the project is not necessary and is too costly. The reports to me indicate that there is 4" diameter watermain in- place, . and the sewer system televising has noted substantial cracking in the sanitary sewer line on Harmony Lane. Also the street surface on Harmony Lane has shown extreme deterioration. The Lincoln Avenue bituminous is in better shape Could you please verb the above comments regarding: Sewer condition based on the television review Water pressure and incidence of failure, if any Likelihood of lead in the water service Condition of road, cost spent this year, expected cost over next few years My concern is that the City has a liability if these items need to be replaced due to the likelihood of sewer collapse and sewage back -up, lack of fire protection and injury due to street condition. 1 also want to make sure that the maintenance budgets are not unduly burdened. It appears as if Harmony Lane is in worse shape than Lincoln Avenue, and both streets do not have to be done at the same time. Please give me a call if you have any questions or comments. cc: City Council file: L5/95 -05 /Z `" /' Honorable Mayor and Members of the City Council RE: Letting 5/Project 95 -05 Harmony Lane and Lincoln Avenue� 3° 7� I am forwarding herewith a petition signed byXproperty owners on Lincoln Ave & Harmony Lane. These people find the project too costly and poorly timed. We ask that you postpone this project to a later date. Thank you. ufus Mikulecky 605 Harmony Lane • 0 -2 Y �0 < f:T A0 DATED: We the undersigned hereby petition the Hutchinson City Council to reject Project No. 95 -05 on Lincoln Avenue and Harmony Lane. We the property owners feel the project is not necessary and is too costly at this time. SIGNATURE PRINTED NATME ADDRESS G ♦9yn , ' L `7 „ re •i ( 1 ; ! ,nc —J061 L X02' ��1(^ �GfhlDil�' Liv / 1�. W �Gh e S t l ; �t� llft Pt Y l W s 7 f LNN h IL AS 72S ` TZ• ,.-.,— EOGtL< <.. �:l7 /�li�h/✓ S-f1� •�/.'nl,,�'� 'if<. c 1 A- V f T T f/ f (G L A M S 61 %(T 9X*7" ♦ �OT C°LtWo R2 r'Y IRNI 3 ° . IP DIA 1' J DATED: We the undersigned hereby petition the Hutchinson City Council to reject Project No. 95 -05 on Lincoln Avenue and Harmony Lane. We the property owners feel the project is not necessary and is too costly at this time. • TAVAMI ■ ■■■■■■■■■ • 1163041.0020 0411630-01 -0030 01-11630-01-0040 ESSE BYE KEVIN D. FROEMMING MELVIN C & VICKIE RUDOLPH :5 LINCOLN AVE 531 LINCOLN AVE 545 LINCOLN AVE -UTCHINSON, MN 55350 HUTCHINSON, MN 5535 HUTCHINSON, MN 55350 ; f1k, 1-0050 :'EVEN W. & LESLIE A. CARTER 35 LINCOLN AVE .UTCHINSON, MN 55350 .- 1163CA1-0080 :CRY M. SCHWARZROCK 35 LINCOLN AVE UTCHINSON, MN 55350 --11630-01 -0110 :AROLD & WILMA GRAMS ' 40 LINCOLN AVE :LTCHINSON, MN 55350 :- 11630 -01 -0150 YLETTA SCHOTT LYNN ROAD - _UTCHINSON, MN 55350 01. 11630.01-0060 WILLIAM & GLADYS MISKOFF 575 LINCOLN AVE HUTCHINSON, MN 55350 01- 11630-01.0090 ROBERT & SUSAN MORITZ 562 LINCOLN AVE HUTCHINSON, MN 55350 01- 11630-01 -0120 CHARLES WEDIN p 530 LINCOLN AVE HUTCHINSON, MN 55350 01- 11630-01 -0160 RANDY & TERESA STILLE 32 LYNN ROAD HUTCHINSON, MN 55350 01- 11630-01-0070 CHARLES & LOIS CARLSON 585 LINCOLN AVE HUTCHINSO\, MN 55350 01- 11630-01.0100 ALMA EBELING TRUST 550 LINCOLN AVE HUTCHINSON, MN 55350 01-11630.01 -0131 FORD A ROLFE 512 LINCOLN AVE HUTCHINSON, MN 55350 01. 11630-01 -0170 NANCY L DENNEHEY IS 635 HARMONY LANE HUTCHINSON, MN 55350 1 1 -0 180 01. 1163001 -0190 01-11630-01 -0200 GEHRKE RUFUS & ESTELLE MIKULECKY KENNETH & HULDA PETERSON 25 ONY LANE n 605 HARMONY LANE 545 HARMONY LANE :UTCHINSON, MN 55350 HUTCHINSON, MN 55350 HUTCHINSON, MN 55350 12630-01-0210 01. 11630-01 -0220 01- 11630-01 -0230 UGENE & JUDITH DETTMANN t� STEVEN C STAI THOMAS & RENEE CLABO 37 HARMONY LANE M 535 HARMONY LANE A 533 HARMONY LANE =UTCHINSON, MN 55350 HUTCHINSON, MN 55350 HUTCHINSON, MN 55350 - 1163001-0240 =RRY ANDERSON 1 HARMONY LANE :UTCHINSON, MN 55350 . 11630-01-0270 :OLA SAMS (SCHWARTZ) :5 HARMONY LANE = UTCHINSON, MN 55350 01.11630.01 -0250 WENDY G CALLIER & RANDALL F SIEFERT 523 HARMONY LANE HUTCHINSON, MN 55350 01. 11630-01 -0280 BOYD & MARILYN CARLSON 42 LYNN ROAD HUTCHINSON, MN 55350 01. 11630-01 -0260 ROSS L HEILMAN y 515 HARMONY LANE HUTCH NSON, MN 55350 01 -11630-01 -0290 ARTURO & EILEEN DIAZ- VALENTIN 116 LYNN ROAD HUTCHINSON; MN 55350 - 1163001 -0300 01. 11630-01 -0310 01- 11630-01 -0320 REEEE DUBLSAR NEIL JENSEN & JOHN INGLEMAN ALAN & SUZANNE HOSKINS ;4 ROAD 22 MAIN STREET NO 528 HARMONY LANE N, MN 55350 HUTCHINSON, MN 55350 HUTCHINSON, MN 55350 :1-11630-01 -0330 ALAN & SUZANNE HOSKINS 528 HARMONY LANE HUTCHINSON, MN 55350 01. 116-3001 -0340 JOHN & JOAN BRADLEY P 532 HARMONY LANE HUTCHINSON, MN 55350 a- 11630-01-0360 - 01. 1163001.0380 \1ARTIN & IRENE LUEDTKE LAWRENCE BOTA 544 HARMONY LANE I 550 HARMONY LANE HUTCHINSON, MN 55350 HUTCHINSON, MN 55350 = 141630-01-0400 DARLENE & CHRIS JOHNSON 526 HARMONY LANE HUTCHINSON, MN 55350 x•11630.01.0430 JOSEPH & WENDY FASCHING 706 HARMONY LANE HUTCHINSON, MN 55350 :1.1163001-0460 GERTRUDE P. KLAMMER 715 HARMONY LANE HUTCHINSON, MN 5535C :1.11630-02.0030 HAROLD & MYRLE BEYTIEN i 730 HARMONY LANE I/ HUTCHINSON, MN 55350 01.11630-01.0410 BONNIE FALLING X 646 HARMONY LANE HUTCHINSON, MN 55350 01.11630-014440 ERIC & RHONDA THOVSON 720 HARMONY LANE HUTCHINSON, MN 55350 01-11630-01-0470 DOUGLAS & JAYNE FRATZKE 705 HARMONY LANE ✓ HUTCHINSON, MN 55350 01- 11630-024040 JOSEPH & CHERYL DOOLEY 750 HARMONY LANE HUTCHINSON, MN 55350 01- 1163001.0350 IRWIN & ELEANOR BERNHAGEN J 536 HARMONY LANE HUTCHINSON, MN 55350 01- 1163001 -0390 PAUL & DEBORAH LEPINSKI X 606 HARMONY LANE HUTCHINSON, MN 55350 01- 11630-01 -0420 JOSEPH HACKER & WENDY / FASCHING 706 HARMONY LANE HUTCHINSON, MN 55350 01. 11630-01-0450 DOUGLAS & SUSAN MCGRAW 725 HARMONY LANE HUTCHINSON, MN 55350 01- 11630-01 -0670 ✓ JAY BEYTIEN 740 HARMONY LANE HUTCHINSON, MN 55350 0 PIONEERLAND LIBRARY SYSTEM BOARD MEETING Thursday, November 17, 1994. eeting called to order by Vice President Roy Johnsen T onII call revealed only 19 members present. Several phone calls were made but a quorum was not reached therefore, a ference call will be made on Dec. 15 at 7 PM for a vote on several issues that need a motion and approval. 1.. Committee reports a. Finance Committee (Rudningen) reported the following: 1. Need for approval of: the purchase of a vehicle to replace the van that is overdue for retirement. 2. Need for approval of revised 1994 budget. - re: line item for legal fees, other small changes. For information only On the suggestion of the auditor, the PLS Board approved at the last meeting to give the staff authority to sign payroll checks but not vendor checks. This was done to make sure the employees receive their paychecks in a timely fashion. b. Personal Committee - no report c. System Facilities Committee -Dahl 1. Chippewa County/Montevideo - reps from Economic Development Committee and Mark Dahl,PLS Board met with John Houlihan - Three options were presented . 1. expand current library to north, 2. purchase and remodel building to south of library and 3. purchase and remodel office building in downtown Montevideo. 2. Kandiyohi County/Willmar -Space Planing Committee has presented a report to city council and board of county commissioners recommending new construction including 6,100 square feet for PLS. Planning committee is now considering report. 3. Committee chair recommended budgeting $22000 annually for future facility rent or payments. d. Automation Committee- Hauer Explained future goals of PLS in regard to fax and Dynix. Also Willmar Library and Service Center in Montevideo have received software from SAMMIE to access Internet. Automation goals will be reviewed again and presented to PLS Board for adoption at Jan. 19, 1995 meeting. OLD BUSINESS a. Yellow Medicine County update - ads have been places and payment should be imminent. b. Fax machine update - decisions are being made re: size and printer etc. NEW BUSINESS a. Collaboration grants - Kathy M. reported the following applications 1. Children's Library Services Collaborative Grants - Litchfield Public Library $5000.00 - Public Health 2. Willmar Public Library $5935.00 - Willmar Area Scholars at Home 3. Pioneerland Library System $6980.00 - Granite Falls and Echo, and Wood Lake 4. Pioneerland Library System $6237.00 - Needs assessment for the Hispanic population. 5. Collaborative Children's Library Service Program Grant - $40953.00 new parents and parenting resources b. Because of a time commitment, Dolores Brunner has resigned as a member of the Sammie Governing Board representing PLS. PLS Board will select replacement at next meeting. Term is for three years, meeting quarterly. Assistant Director Report: Kathy M. b. Statistical reports. c. SAMMIE is sponsoring meetings with area legislators. Monday. Dec. 12 4:30 to 6:00 Appleton Civic Center Tuesday, Dec. 13. 4:30 to 6:00 Willmar Community Colleae Wednesday, Dec. 14, 4:30 - 6:00 Hutchinson Public Library Director Report - John H. Will be looking to revise the policy agreements in re: short and long term borrowing. Meeting declared over by R. Johnsen D. Brunner, Sec'y 16 COUNTY PIONEERLAND LIBRARY SYSTEM COUNTY 34 12 /15/94 MC LEOD COUNTY INT cGRATEO FINANCIAL SYSTEM IFS570 PAGE 20 lb:J7:45 021 CITY STATEMENT OF REVENUES AND EXPENDITURES AS OF 11/30/94 Eon: 12/15/94 15:59:37 CURRENT YEAR CURRENT X OF X OF MONTH.___._ _.. _ .TO -DAY E.. ._- ..__....BUDGET _ .__ BOGT_._YEAR FUNDS. -- REVENUES RESERVE .00 is 12,913.0008 of 12.913.0008 ar 100 92 _ ---CITY OPERATi NG _. -__ _.. .DO -- tt - -_- b8rT56.000R ar __ _ - 68r756.00LR st lUO 92 COUNTY OPERATING .00 ra 39,534.000R tt 39,534.JOCR tr 109 _ 92 STATE OPERATING .00 sr .00 tt ..FEDERA4_OPERATING_ -- .00 ___ +l.. __- _- ..00. +_ CAPITAL .00 +r -a .00 t■ 60.00CR tr 0 92 GGIFTS .00 r♦ 1,713.99CR sr 390.0008 is 439 97 __.INTERESL - - --- - .._.. - -- -- -- - -- --.. -_.00 _ -ts -- -- -- - -. .00.___at CHARGES, FINES 10.04CR sr 228.59CR ss COPY MACHINE 10.00 sa 5.00 tt E�IUIPMENT_RENIALS__.______... _..__ _.._.._... .. 10.000 .ss. -_ _- _30,0008 ss FAX MACHINE .OD rt ,00 st 30OK SALES .00 is 1r90P..65CR st 600.000R ss 318 92 EXTENSION __.---- ---------- __ - - --- OTHER .00 tt 587.3oCR at -- - - - - -- - TOTAL REVENUES 10.04CR ♦ss 1259666.59CR ars 1229253.000R ras 103 92 _ EXPENDITJRES___. SALARIES AND WAGES 59619.72 rr 63,514.53 T1r 980.00 rs Be 92 HEALTH INSURANCE 72.24 as 810.82 tr 984.00 is BB 92 __. _.. HEALTH. INSURANCE ---DEDUCTIBLE _ __. _ 000 . _•�_ _ _ ___ .. _. 320.00_ _. +F__.--- __ --- . 320.00_. +f__T0o 92_ SS /PERA/MEDICARE 612.03 sa 6,640.03 sr 7943x.00 +t 89 92 BOOKS 434.18 tt 11,635.62 tt 20,000.00 58 9Z _ PERIODICALS__._.___ .. . . . __..._. . . _.00_ 3,150.54 . ._ 3.,000904_. VIDEO TAPES ,00 is .DO tt BINDINGS .00 at 7.67 of 100.00 tr B 92 - -. JCLC..ANO_. OTHER-- GHA RGES -_ -- _--- --- _- _.00___••___ -- -. COM VENDOR CHARGES .Uo tt .00 t♦ _- VEHICLE OPERATION .00 •t .00 tr YE4ICLE _INSURANCE__ _ _ _ .00._sr-__.00 of TcLERHONE AND LINE CHARGES .00 •■ _ .00 sa POSTAGE AND SHIPPING 67.00 sa 804.00 +s 900.00 rt d9 92 _.__.NEW_EJUIPMENT- -_ _ - _._.._ .- ._..____.. _. _. .00_ ts._.._ _ _ 4#820.00 s!6#000.00._.. MAINTENANCE AND CONTRACTS 621,0068 is 310.50CR rt SUPPLIES AND PRINTING 102.34 st 351.86 is 500.00 rt 70 92 - -__PROROTIONAL_ANO_ PUBLICITY- . -- __ - -_- __.00 ...... 8._.13.50 t +_ - -- _5,00 tr _ 39---92 MILEAGE AND MEETINGS - STAFF .00 +s 000 s■ -. MILEAGE AND MEETINGS - TRUSTEES .00 ss 000 sa - ---- - -- PROF.._MEM8EdSH.IPS- -- - - - - -_ - - - -- -- -- .UO-- - -� +- _ __ - _ .00 WORK COMP /PROPERTY /LIABILITY INSURANCE .00 as - -- 1,100.98 a+ 1,694.00 rs 65 -- 92 ADS AND LEGAL NOTICES .00 to ,n0 rt - - - - AUDITING - -- --- - - -.. _.----- -- --- - - - - -_ - _..... ,JO-- �a-- -- - --._. 56.06..- oM---- -- - -- 63.00 -_ +! _-.89 __42__ 30OKKEEPING 9.09 ra 100.00 is 113.00 is BB 92 CONTINUING EDUCATION .00 ra .00 a+ ...... - __- ._EX_TENSION_..CONTRACTS -.- _-- _- _- _- _.00 _!!.._- _._.__. STATE SALES TAX .00 is 120.00 s+ 39.00 rr 308 92 TOTAL EXPENDITURES 6,495.60 tsr 93,195.11 srs 113,166.00 srt 82 92 69485.56_. _.tsar_ _32r471.48CA__tsi?►__.__. _9t067..00LR!ttt 3SL_- 92-- _ �° ,.rCr� �ceu*a�. ��� «.e sue. �s..e2 . �// .� .a�e2tfc�ee.L/�¢�rt �c�etf`lZ�`'��7�euF�_ ��- t�.�,- �i.�•�.t� !//�t� �Q���a -�.�e .�i�t/.,G2.�a!ti ,�f/ Li��eGc�i3��/����� ' i -g�ec /<</ ,e?�U�A �� � 1i CZi= ���'�G2.� -Q�ilk L,c/rI � ��`Gs�LD - ,� �% ��li� L�� � . ,��«.� �.- �c -E <aL- �a.sut 1.� �si2�ire� ti ¢ ..c>s��, �G ,�. �.�EQeT� ,�c�"�" ,6�c -R/ -titres '�xi .��i.��.� ace _� �- Imo° ��ae����c %..�. -- ��-r� z����. ��iLG ✓lZ[C- ,.��ti �.a�EF- ,a��e�i4te..� -rte >� �✓�i -�s-v .c�.;E. s.c� �iea «c�GQ .d- �Cl- �.v� -f/ /Ja«��ss�.�o�a�C/ �/..G -G� --UGC j%ci<.e ..��.,eCU-,�� ��„�c.�/ at- �u,E1 y HUTCHINSON £IRE DEPARTMENT MINUTES REGULAR MEETING Monday, December 5, 1994 The meeting opened at 8:50 p.m. The minutes were read and approved. Election results: 1st Assistant Chief candidates: Randy Redman and Jim Popp A motion was made and seconded to stop nominations and close balloting. 1st Assistant Chief - Randy Redman 2nd Assistant Chief candidates: Steve Schramm, Gary Forcier and Jim Popp. A motion was made and seconded to stop nominations and close balloting. 2nd Assistant Chief - Steve Schramm Ladder Lieutenant candidate: Tom Glaeser Motion was made and seconded to cast a unanimous ballot for Tom Glaser as Ladder Lieutenant. City Lieutenant candidate: Brian Koelln Motion made and seconded to cast a unanimous ballot for Brian Koelln as City Lieutenant. Rural Lieutenant candidate: Tom Pessek Motion made and seconded to cast a unanimous ballot for Tom Pessek as Rural Lieutenant. Rescue Lieutenant candidate: Jeff Nies Motion made and seconded to cast a unanimous ballot for Jeff Nies as Rescue Lieutenant. Secretary candidate: Jim Brodd Motion was made and seconded to cast a unanimous ballot for Jim Brodd as Secretary. Treasurer candidate: Gary Henke Motion made and seconded to cast a unanimous ballot for Gary Henke as Treasurer. HUTCHINSON FIRE DEPARTMENT MINUTES 12/5/94 Motion was made and seconded to destroy ballots. Gary F. reported please check straps before replacing SCBA's. Jim P. reported high pressure hoses have been twisted. The following new members were placed on active duty with a one year probationary status effective December 5, 1994: Tim Huiras, Mark Magoon, Tom Malchow, Wes Scott, Pat Stroh and Kent Koelln Reserve members currently include Lori Lindeman and Ray Tersteeg. Mike S. reported use #1 Diesel when refilling and make sure pumps are being recirculated to keep equipment from being damaged this winter. Bills and runs were read as follows: GENERAL ACCOUNT Cashwise Festival Foods C &C Embroidery Liquor Hutch Hermann Mktg KMart Casey Stotts Triple G Dist. Subway Hager Jewelry Minnsarta RURAL ACCOUNT Hutch Leader Uniforms Unlimited Hager Jewelry Am Test Center Sewing Basket Olson's Locksmith Hutch Wholesale Hutch Wholesale Hutch Wholesale Hutch Wholesale Hanson Trk Service Hanson Trk Service BLE Ameri -Star Lt Ink Spots 94.51 10.12 656.35 167.24 446.25 4.25 7.99 130.20 12.40 5.00 100.00 24.68 88.90 66.60 545.00 16.77 15.98 19.55 7.75 35.72 27.30 37.95 108.70 168.47 1.70 Subway 23.80 Festival Foods 40.33 Joe's Sport Shop 144.00 Hometown Fire &Safety599.81 BIC Corp 9.95 Schmeling Oil 34.76 Hutch Tech College 350.00 Dan Steele 18.74 Brian Koelln 50.00 FMAM 95.00 TOTAL $3,000.00 Bennett Office Coast to Coast Coast to Coast Coast to Coast Two Way Comm ShopKo Front Line Plus Brad Emans Randy Redman Brinkman Allen Office Allen Office Hutch Fire &Safety Coast to Coast 2 10.00 1.80 15.08 6.33 42.60 14.42 120.00 530.40 394.77 6.37 4.10 9.78 9.48 4.25 Brinkmans 68.32 Snap On 585.75 Clareys 96.00 TOTAL $3,084.52. 0 HUTCHINSON FIRE DEPARTMENT MINUTES 12/5/94 i;(IIZR 11/1 Park Towers 11/21 Zins Machinery 11 /1 3M Tape 11/21 Evergreen 11/2 Evergreen Apt 11/22 Zins 11/2 Marlin Salons 11/23 Police Dept Assist 11/2 McLeod Co. 11/23 Mutual Aid Cosmos 11/5 Schiller 11/27 10 -52 11/6 Minne -Mine 11/27 10 -52 11/7 McDonalds 11/27 Medical 11/9 McLeod - Meeker School 11/28 Medical 11 /10 16 -52 11/29 Goodwill 11 /11 Medical 11/29 Shed Fire 11/13 Peterson 11/7 SCBA work 11/16 Ellig 11/7 Drill /Meeting 11/18 Medical 11/14 Medical 11/18 Goodwill - Rescue 11/17 Goodwill 11/20 10 -52 11/21 No drill - Zins Fire 11 -21 Medical A motion was made and seconded to approve bills and runs as read. Mike Schuetze resigned effective December 5, 1994. Motion was made and seconded to accept with regrets the resignation of Mike Schuetze. Randy R. reported on 12 -14 -94 drill on fire accountability. Brad reported on 1995 committees. Randy Redman reported on officers planning meeting. Meeting adjourned 9:35 P.M. Respectfully submitted by, Bob Schantzen Secretary 9 3 HUTCHINSON FIRE DEPARTMENT MINUTES OFFICER'S MEETING Monday, December 12, 1994 The meeting opened at 8:15 p.m. Jim P. reported if taking trucks out on escorts make sure pump is recirculating so it does not freeze up. Mike S. reported 2333 is going to be running with a dry pump during the winter. Please make note. Tom P. reported you have to work at getting 2333 started. Don't be afraid to crank it for awhile. Steve S. reported if ordering something make sure your name and purpose is noted on charge slip. This information is needed for separating rural and city charges. Meeting adjourned 8:50 p.m. Respectfully submitted by, Bob Schantzen Secretary 0 1 11