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cp01-26-1993 c1-1UTCH INS01\1 CITY CALENDAR- WEEK OF .January 24 T O January 30 i 1993 WEDNESDAY -27- 8:30 A.M. - Noon - Directors Meeting for Vision Statement Seminar By Kathleen Skarva in Council Chamber 5:00 P.M. - Combined Meeting Tree Board and Park & Recreation Board at Library Conference Room SUNDAY -24 Noon - MONDAY -25- Safety Council Meeting at Heritage Center 1:00 P.M. - Utilities Commiss Meeting at Utilit 7:30 P.M. - Airport Commission Meeting at City Hall THURSDAY I FRIDAY -28- 1 -29- 7:30 A.M. - Regional Rail Ant Meeting at Victor Inn 1.: TUESDAY -20 5:00 P.M. - City Council/ Directors Meeting to Review Annual Reports /City Hall 7:30 P.M. - City Council Meeting at City Hall SATURDAY -30- AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 26, 1993 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Dan Closter, Our Savior's Lutheran Church 3. Consideration of Minutes Regular Meeting of January 12, 1993 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - December 1992 2. Planning Commission Minutes of December 15, 1992 (b) Report of City Investments • (c) Applications for Snow Removal Permit 1. Tom Prieve 2. Douglas Peterson 3. Jim Haasl 4. Jean Davison Action - Motion to order report and minutes filed and issue permits 5. Public Hearing None. 6. Communications. Requests and Petitions None 7. Resolutions and Ordinances (a) Resolution No. 9885 - Resolution Supporting An Administrative Fee Increase For Deputy Registrars Action - Motion to reject - Motion to waive reading and adopt CITY COUNCIL AGENDA - JANUARY 26, 1993 • (b) Resolution No. 9886 - Resolution For Release of Pledged Securities from Citizens'Bank & Trust Co. Action - Motion to reject - Motion to waive reading and adopt (c) Amended Resolution No. 9862 - Appointing Legal Counsel Action - Motion to reject - Motion to adopt amended Resolution 8. Unfinished Business None 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Application for Peddlers, Solicitors, And Transient Merchants Permit By Curtis W. Dixon, dba • Premier Portraits International, Inc. Action - Motion to reject - Motion to approve and issue permit (c) Consideration of Proposal for Liquor Store Checkout Counter And Display Case Action - Motion to reject - Motion to approve (d) Discussion of Simonson's Lumber Property, Phase II Action - (e) Consideration of Entering Into Consultant Agreement with Bolton & Menk for South Grade Road Reconstruction Action - Motion to reject - Motion to approve agreement (f) Consideration of Supplemental Consultant Agreement wien Short Elliott Hendrickson Inc. for Adams Street /TH 22 Reconstruction Action - Motion to reject - Motion to approve agreement K • • CITY COUNCIL AGENDA - JANUARY 26, 1993 (g) Consideration of Request for Proposals for Southwest Area Development Action - Motion to reject - Motion to approve (h) Consideration of Request for Proposals for Bridge Consultants Action - Motion to reject - Motion to approve (i) Consideration of Designating Local Government Unit for Wetland Management Action - Motion to reject - Motion to approve (j) Consideration of Rezoning from R -1 to I -1 Requested By HTI And from R -1 to C -4 Wigen Property with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading for February 9, 1993 . (k) Consideration of Annexation Proceedings In Lynn Township Requested By Dan Huebert (Roger Stearns Property) with Favorable Recommendation of Planning Commission • Action - Motion to reject - Motion to approve and refer to Minnesota Municipal Board (1) Consideration of Sketch Plan Submitted by Rich Westlund Within Two Mile Radius (Lynn Township) with Favorable Recommendation of Planning Commission Action - Motion to refer to County with no objection (m) Consideration of Sketch Plan Submitted By John Bernhagen Within Two Mile Radius (Hutchinson Township) with Favorable Recommendation of Planning Commission Action - Motion to refer to County with no objection 10. Miscellaneous (a) Communications from City Administrator 3 CITY COUNCIL AGENDA - JANUARY 26, 1993 • 11. Claims Appropriations and Contract Payments (a) verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adiournment • 4 0 • r1 U • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 12, 1993 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen John Mlinar, Marlin Torgerson, and Don Erickson. Absent: Councilman Craig Lenz. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Dan Cloeter. 3. MINUTES The minutes of the regular meeting of December 22, 1992, special meetings of December 8, 1992, December 14, 1992, December 22, 1992, and January 4, 1993 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - DECEMBER 1992 2. AIRPORT COMMISSION MINUTES OF DECEMBER 14, 1992 3. POLICE COMMISSION MINUTES OF DECEMBER 24, 1992 (b) TRANSFER OF GAMBLING LICENSE FOR ELKS LODGE TO NEW LOCATION AT 120 HWY. 7 EAST (c) APPLICATIONS FOR SNOW REMOVAL PERMIT 1. LLOYD CHRISTENSEN 3. CURT REINER (d) APPOINTMENTS 2. REINER LANDSCAPING HEALTH BOARD - DR. ROBERT HEGRENES, DR. THOMAS KLEINKAUF AND DR. GEORGE SMITH HCDC BOARD - DON ERICKSON MID -MN DEVELOPMENT COMMISSION - JOHN MLINAR The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to order CITY COUNCIL MINUTES - JANUARY 12, 1993 • ratifyepppbiah&em $ autes filed, to issue licenses, and to 5. PUBLIC HEARING - 8:00 P.M. (a) LETTING NO. 5, PROJECTS NO. 93 -06, NO. 93 -07 & NO. 93 -08 Mayor Ackland called the hearing to order at 8:00 P.M. and read the Notice of Hearing on projects No. 93 -06, 93- 07 and 93 -08. Engineer Rodeberg presented overheads on the three proposed projects and explained the improvements. He reported this project had been on the list a number of times but was always deleted. The roads are, however, in bad condition. Maintenance of Fifth Avenue was heavy be- cause of the gravel surface which required dust control and grading. PROJECT NO. 93- 08-- FOURTH AVENUE SW FROM DALE STREET TO LYNN ROAD Richard Nagy, 524 4th Avenue SW, asked why the project had not gone through when it had been considered for many years. He inquired about the costs if it were delayed • another year or two. Mr. Nagy commented that since the street is in bad condition, he is in favor of the project. Engineer Rodeberg responded the City has extra projects every year, and this project has been low priority. If there is no real interest in a project, it does not get done. Also, the developers in town have taken time away from projects. Delay of the project would cost an addi- tional $10 -25 per foot. Calvin Miller, 436 Erie Street, asked if there was an assessment five years ago for street maintenance. Engineer Rodeberg noted one was proposed, but never acted on. PROJECT NO. 93 -06- -FIFTH AVENUE SE FROM MONROE STREET TO ONTARIO STREET Engineer Rodeberg stated Fifth Avenue is proposed as a truck route and would be built as one. The City would pick up the differences in cost for residential lots. Harvey Ulrich, 245 Monroe, commented that if the street was a truck route, it should be maintained by the City. • E • CITY COUNCIL MINUTES - JANUARY 12, 1993 Engineer Rodeberg stated the route has never had a perm- anent surface, and noted that the City is proposing to pay the majority of the costs. PROJECT NO. 93- 07 - -ERIE STREET AND HURON STREET FROM SECOND AVENUE SE TO SOUTH TERMINI Don Todnem, 127 First Avenue SW, stated he understood there was a petition to have the railroad opened up after it had been closed off. He asked what the rating would be from the fair grounds to the industrial park. Mayor Ackland responded the residents had petitioned to have the railroad reopened. Marty Colemer, 216 Huron Street, commented he moved a house in which was hooked up to the old sewer line. He had already paid for a water line. Mr. Colemer stated he was for the project. The Director of Engineering informed the residents they would not be assessed a second time. They would be assessed for sewer service but not the water line. • Brett Rasmussen, 321 Erie Street, commented that when the City does the street, they should also get some of the sidewalk area. He also inquired about the policy on truck route streets. • Engineer Rodeberg explained the present City policy was to install sidewalk on one side of all collector and minor arterial streets and not on every street. It is possible Fifth Avenue will get a sidewalk. Mayor Ackland stated trucks would not be allowed on streets which were substandard to carry trucks. Wilma Ross, 533 Huron Street, commented a City employee had told her Huron was not a truck route. She stated 3M trucks were the cause for the street breaking up. It was her preference to wait on the project. Engineer. Rodeberg responded that 50 percent of the project, cost would be paid by the City. The 3M Company is also a taxpayer. He also noted that 3M has been noti- fied not to use Huron Street. It is proposed not to be a truck route south of Fourth Avenue. 3 CITY COUNCIL MINUTES - JANUARY 12, 1993 • Harvey Ulrich asked what rating Monroe Street was given when it was built. Engineer Rodeberg stated Monroe was not a truck route. The rating would depend on access, and the City did not want trucks in residential areas. Dwaine Lutzke, 546 Second Avenue SE, commented at least one tanker comes in daily, and grain trucks come in on Fourth Avenue. He inquired if the street would be rated as a truck route. Engineer Rodeberg stated the area near the rilroad line was zoned I -C and would have nine ton road access. An unidentified gentleman commented on his driveway panel. The City Engineer reported he would be assessed by the square foot. The resident would have to put in a minimal amount. The City would allow the property owner to do his /her own driveway, and the cost would be taken off the assessment. Scott Paulsen, 446 Huron Street, commented on the dust in • the air on Fifth Avenue east of Huron Street and wondered if there would still be a dust problem in the area. Engineer Rodeberg stated something would have to be done for dust control. Although a dust coating is inexpensive for the City crew to do, it only lasts two to four years. Adams Street will be rebuilt this year which should make 3M more accessible. Councilman Erickson moved to close the hearing at 8:50 P.M. Motion seconded by Councilman Mlinar and unani- mously carried. Following discussion, Councilman Mlinar moved to approve and to order improvement and preparation of plans and specifications, to waive readings and adopt Resolution No. 9881. Motion seconded by Councilman Torgerson and unanimously carried. 6. COMMUNICATIONS. REQUESTS AND PETITIONS None. B! • • CITY COUNCIL MINUTES - JANUARY 12, 1993 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9861 - DESIGNATING OFFICIAL NEWSPAPER (b) RESOLUTION NO. 9862 - APPOINTING LEGAL COUNSEL (c) RESOLUTION NO. 9863 - APPOINTING CITY ADMINISTRATOR FOR 1993 (d) RESOLUTION NO. 9864 - ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1993 (e) RESOLUTION NO. 9865 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS (f) RESOLUTION NO. 9866 - DESIGNATION OF DEPOSITORY OF CITY FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS (g) RESOLUTION NO. 9867 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA (h) RESOLUTION NO. 9868 - RESOLUTION APPROVING SECURITIES FOR • COLLATERAL FROM MARQUETTE BANKS OF HUTCHINSON, MINNESOTA (i) RESOLUTION NO. 9869 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST BANK OF MINNESOTA OF HUTCHINSON, MINNESOTA (j) RESOLUTION NO. 9870 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA (k) RESOLUTION NO. 9871 - RESOLUTION ESTABLISHING LOCATION FOR CERTAIN TRAFFIC CONTROL DEVICES (1) RESOLUTION NO. 9872 - RESOLUTION REVOKING MUNICIPAL STATE AID STREETS (m) RESOLUTION NO. 9873 - RESOLUTION ESTABLISHING MUNICIPAL . STATE AID STREETS (n) RESOLUTION NO. 9874 - RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 1993 (0) RESOLUTION NO. 9875 - RESOLUTION ACCEPTING $156,250.00 FROM HUTCHINSON UTILITIES COMMISSION • The motion was made by Councilman Torgerson, seconded by 5 CITY COUNCIL MINUTES - JANUARY 12, 1993 1] Councilman Mlinar and unanimously carried, to waive read- ings and adopt Resolutions No. 9861 - No. 9875. (p) RESOLUTION NO. 9882 - RESOLUTION TO TRANSFER FUNDS TO A 1992 TAX INCREMENT FUND The motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried, to waive reading and adopt. (q) RESOLUTION NO. 9883 - RESOLUTION TRANSFERRING $18,000.00 FROM THE GENERAL FUND TO THE YOUTH CENTER SPECIAL REVENUE FUND The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to waive reading and adopt. (r) RESOLUTION NO. 9884 - RESOLUTION ADOPTING ECONOMIC LOAN FUND AND ENERGY LOAN FUND FOR FISCAL YEAR 1992 The motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried, to waive reading and adopt. • 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE - PRESIDENT - JOHN MLINAR The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to elect John Mlinar as Vice - President. (b) CONSIDERATION OF AWARDING CONTRACT FOR HUTCHINSON MUNICIPAL AIRPORT EXPANSION Following discussion, Councilman Torgerson moved to approve the construction contract with Mathiowetz Construction Company for $2,176,930.20 as recommended by the Airport Commission, pending approval by MN /DOT and the FAA, and to waive reading and adopt Resolution No. 9876. Motion seconded by Councilman Mlinar and unani- mously carried. n U 3 1 CITY COUNCIL MINUTES - JANUARY 12, 1993 (c) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 6, PROJECT NO. 93 -09 TO 93 -13 Following discussion, Councilman Torgerson moved to approve and accept the report, to set the hearing for February 9, 1993, at 8:00 P.M., and to waive readings and adopt Resolutions No. 9877 and No. 9878. Motion seconded by Councilman Erickson and unanimously carried. (d) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 2, PROJECT NO. 93 -02 Following discussion, Councilman Erickson moved to approve and accept the report, to set hearing for February 9, 1993, at 8:00 P.M., and to waive readings and adopt Resolutions No. 9879 and No. 9880. Motion seconded by Councilman Torgerson and unanimously carried. (e) CONSIDERATION OF AWARDING CONTRACT FOR ENGINEERING SERVICES RELATED TO ENVIRONMENTAL WORK ON SOUTH FORK CROW RIVER Following discussion, Councilman Erickson moved to • approve and enter into contract with Barr Engineering Co. in the amount of $14,000.00. Motion seconded by Council- man Torgerson and unanimously carried. (f) CONSIDERATION OF ENTERING INTO AGREEMENT WITH RON HANSEN REGARDING CLEAN -UP OF CROW RIVER Following discussion, Councilman Mlinar moved to approve and enter into a six -year easement agreement with Ron Hansen at an amount of $1,000.00 per year. Motion seconded by Councilman Torgerson and unanimously carried. (g) DISCUSSION OF CITY HALL LAYOUT REGARDING CHAMBER OF COMMERCE /HCDC During discussion, it was reported the Chamber of Com- merce's concerns related to signage, a separate entrance, interior design, and cost of lease. It was the consensus of the Council that the HRA and HCDC offices should be located within the new city hall building regardless of the Chamber's decision to relocate. (h) CONSIDERATION OF AUTHORIZATION TO CONDUCT A PROMOTIONAL EXAMINATION WITHIN HUTCHINSON POLICE DEPARTMENT . Following discussion, Councilman Torgerson moved to 7 CITY COUNCIL MINUTES - JANUARY 12, 1993 u approve a promotional examination. Motion seconded by Councilman Mlinar and unanimously carried. (i) CONSIDERATION OF 1993 BUDGET FOR CAPITAL IMPROVEMENTS FUND Following the Finance Director's report, Councilman Tor- gerson moved to approve the 1993 budget for the capital improvements fund. Motion seconded by Councilman Erick- son and unanimously carried. (j) CONSIDERATION OF AUTHORIZING CABLE TV AUDIT BY OWL ENGINEERING, INC. (GARRETT G. LYSIAK) AS RECOMMENDED BY CABLE TV ADVISORY COMMITTEE Following discussion, Councilman Torgerson moved to approve authorizing a cable television technical audit by Owl Engineering for the total project price of $5,150.00 established in the February 24, 1992 proposed contract. Motion seconded by Councilman Erickson and unanimously carried. (k) DISCUSSION OF REVIEWAL OF NEW ULM BRIDGE It was reported several city staff, Council members, and • a bridge specialist evaluated the New Ulm bridge. The specialist determined the bridge to be in poor condition. No action was taken. (1) CONSIDERATION OF SELLING 1975 CITY DUMP TRUCK, SNOW PLOW AND SANDING UNIT TO HUTCHINSON SCHOOL DISTRICT Following discussion, Councilman Torgerson moved to approve the sale price of $2,750.00. Motion seconded by Councilman Mlinar and unanimously carried. (m) CONSIDERATION OF REQUEST TO PURCHASE SOFT BODY ARMOR FOR POLICE DEPARTMENT Following discussion, Councilman Torgerson moved to approve purchase. Motion seconded by Councilman Erickson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz presented price estimates for liquor 9 L] CITY COUNCIL MINUTES - JANUARY 12, 1993 store equipment which was received from Erickson's Diver- sified. Following discussion, Councilman Mlinar moved to go forward with all the items, except for two registers and the decor budget. Motion seconded by Councilman Tor - gerson and unanimously carried. The City Administrator suggested a special meeting to review the Directors' annual reports. The motion was made by Councilman Mlinar, seconded by Councilman Torger- son and unanimously carried, to hold a special meeting on January 26, 1993, at 5:00 P.M. Mr. Plotz reported the meeting on the Pioneerland Library System budget and McLeod County was rescheduled for Feb- ruary S, 1993, 7:00 -9:30 P.M., at the Glencoe Court House. The Council was invited to a meeting with the County Commissioners and some legislators on February 2. Meetings will be set up for the first part of February with the County Commissioners, Utilities Commission, and HCDC Board and City Council. (n) DISCUSSION OF COUNTRY CLUB TERRACE WATER BILL • Finance Director Merrill presented background information on the billing situation with Hutch, Inc. After discus- sion, Councilman Torgerson moved to notify Bill Block and mobile home park residents that the water at Country Club Terrace would be shut off effective February 1, 1993, if no payment was received by January 19, 1993. Motion seconded by Councilman Mlinar and unanimously carried. • 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:07 P.M. go r DECEMBER 1992 PRELIMINARY •REVENUE REPORT MEMBERSHIPS ADMISSIONS VIDEO GAMES POP CANDY CHIPS, ETC. INTEREST BLDG RENTS FUND RAISERS /GRANT CONTRIBUTIONS TOTAL EXPENSE REPORT PERSONNEL SRVICES OPERATING SUPPLIES OTHER SERVICES & CHARGES MISCELLANEOUS •CAPITAL OUTLAY TOTAL YOUTHCTR 19 DATES • CITY OF HUTCHINSON FINANCIAL REPORTS DECEMBER 1992 YOUTH CENTER - "DRY DOCK" (1,885.47) 106.8% MONTH OF YEAR TO 4,900.00 BALANCE PERCENTAGE DECEMBER DATE ACTUAL BUDGET REMAINING USED 0.00 0.00. 0.00 0.00 ERR 494.00 2,109.00 863.00 (1,246.00) 244.4% 102.30 102.30 800.00 697.70 12.8% 80.40 1,303.92 1,600.00 296.08 81.5% 66.40 805.75 1,000.00 194.25 80.6% 17.66 1,075.73 3,400.00 2,324.27 31.6% 0.00 303.45 500.00 196.55 60.7% 0.00 0.00 0.00 1,000.00 1,000.00 0.00 (1,000.00) 7,000.00 48,500.00 41,900.00 (6,600.00) 115.8% 8,760.76 55,200.15 50,063.00 (5,137.15) 110.3% 1,307.00 29,698.47 27,813.00 (1,885.47) 106.8% 143.00 3,516.05 4,900.00 1,383.95 71.8% (856.58) 13,266.81 11,600.00 (1,666.81) 114.4% 0.00 633.34 500.00 (133.34) 126.7% 0.00 3,997.58 5,250.00 1,252.42 593.42 51,112.25 50,063.00 (1,049.25) 102.1% ATTENDANCE DECEMBER Y.T.D 481 3556 EXPENSE REPORT LIQUOR FUND PERSQNEL SERVICES 4,558.89 137,224.39 132,748.00 (4,476.39) 103.4% DECEMBER 1992 CITY OF HUTCHINSON FINANCIAL REPORT - 1992 1,795.58 DECEMBER PRELIMINARY ENTERPRISE FUNDS 41,171.42 38,600.00 (2,571.42) WNUE MISCELLANEOUS 0.00 817.85 8,800.00 7,982.15 REPORT - LIQUOR FUND MONTH OF YEAR TO ADOPTED BALANCE PERCENTAG 0.0% DECEMBER DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 62,018.99 475,220.81 460,000.00 (15,220.81) 103.3% WINE SALES 28,656.77 136,369.82 135,000.00 (1,369.82) 101.0% BEER SALES 66,152.36 775,839.07 710,000.00 (65,839.07) 109.3% BEER DEPOSITS (59.35) (405.66) 0.00 405.66 (20,792.17) MISC. SALES 4,533.02 61,006.86 45,000.00 (16,006.86) (14,715.75) INTEREST 412.83 13,235.73 10,500.00 (2,735.73) 126.1% REFUNDS & REIMBURSEMENTS EXPENSE REPORT - WATER 0.00 0.00 0.00 CASH DISCOUNTS (488.89) (3,039.76) (1,500.00) 1,539.76 TOTAL 161,225.73 1,458,226.87 1,359,000.00 759,130.84 (99,226.87) 107.3% EXPENSE REPORT LIQUOR FUND PERSQNEL SERVICES 4,558.89 137,224.39 132,748.00 (4,476.39) 103.4% SUPPLIES, REPAIR & MAINTENANCE 62.94 1,554.42 3,350.00 1,795.58 46.4% OTHER SERVICES & CHARGES 1,302.38 41,171.42 38,600.00 (2,571.42) 106.7% MISCELLANEOUS 0.00 817.85 8,800.00 7,982.15 9.3% CAPITAL OUTLAY 0.00 0.00 1,000.00 1,000.00 0.0% TRANSFERS 65,000.00 120,000.00 120,000.00 0.00 100.0% SALES 110,503.11 1,108,476.60 1,026,776.00 (81,700.60) 108.0% WOF R 84.95 1,089.67 4,500.00 3,410.33 24.2% TOTAL 181,512.27 1,410,334.35 1,335,774.00 (74,560.35) 105.6% REVENUE REPORT - WATER SEWER /FUND RECYCLE BAGS 0.00 2,753.30 0.00 (2,753.30) 0.0% WATER SALES 51,553.87 520,787.58 531,800.00 11,012.42 97.9% WATER METER SALES 630.00 9,967.00 8,000.00 (1,967.00) 124.6% REFUSE SERVICES 42,542.26 600,782.70 666,000.00 65,217.30 90.2% REFUSE SURCHARGE 4,766.10 53,198.17 0.00 (53,198.17) SEWER SERVICES 162,309.33 1,718,085.83 1,504,000.00 (214,085.83) 114.2% PENALTY CHARGES 2,376.94 21,175.83 15,000.00 (6,175.83) 0.0% INTEREST EARNED 4,978.01 41,667.53 160,000.00 118,332.47 ' 26.0% S C O R E 0.00 64,991.04 0.00 (64,991.04) REFUNDS & REIMBURSEMENTS 112.00 23,792.17 3,000.00 (20,792.17) 0.0% OTHER 1,481.11 16,715.75 2,000.00 (14,715.75) 835.8% TOTAL 270,749.62 3,073,916.90 2,889,800.00 (184,116.90) 106.4% EXPENSE REPORT - WATER SEWER /FUND PSE 57,016.63 759,130.84 774,816.00 15,685`.16 98.0% WA ER 22,575.77 497,562.51 760,750.00 263,187.49 65.4% SEWER 41,020.84 1,250,752.78 2,014,561.00 763,808.22 62.1% TOTAL 120,613.24 2,507,446.13 3,550,127.00 1,042,680.87 70.6% r DECEMBER 1992 PRELIMINARY tENUE REPORT - GENERAL TAXES LICENSES PERMITS AND FEES INTERGOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUES CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES TOTAL EXPENSE REP GENERAL FUND MAYOR & COUNCIL CITY ADMINISTRATOR ELECTIONS FINANCE MOTOR VEHICE EBBING L NNING CITY HALL RECREATION BUILDING POLICE DEPARTMENT FIRE DEPARTMENT SCHOOL LIAISON OFFICER BUILDING INSPECTION EMERGENCY MANAGEMENT SAFETY COUNCIL FIRE MARSHAL ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C LIBRARY SENIOR CITIZENS CENTER PARK /REC ADMIN. RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY COMMUNITY DEVELOPMENT DEBT SERVICE AIRPORT TRANSIT GY COUNCIL D.P. COORDINATOR UNALLOCATED CITY OF HUTCHINSON FINANCIAL STATEMENTS 1992 PRELIMINARY MONTH OF YEAR TO ADOPTED BALANCE DECEMBER DATE ACTUAL BUDGET REMAINING 38,715.31 2,300.00 7,834.21 1,051,086.03 52,225.49 2,905.87 38,268.50 121,000.00 (1,788.07) 1,113,823.86 30,992.80 202,018.06 2,171,301.95 789,920.90 42,733.53 239,722.07 432,340.30 393.41 1,804,470.00 22,645.00 122,400.00 1,328,208.00 697,348.00 50,800.00 134,195.00 517,000.00 250.00 690,646.14 (8,347.80) (79,618.06) (843,093.95) (92,572.90) 8,066.47 (105,527.07) 84,659.70 (143.41) DECEMBER 1992 PERCENTAGE USED 61.7% 136.9% 165.0% 163.5% 113.3% 84.1% 178.6% 83.6% 157.4% 1,312,547.34 5,023,246.88 4,677,316.00 (345,930.88) 107.4% 1,224.89 6,903.10 0.00 14,058.92 4,095.68 22,200.00 3,702.51 181.24 2,411.26 2,673.36 42,131.89 35,825.85 1,233.43 3,988.54 0.00 250.00 1,636.84 24,017.05 22,819.83 8,204.63 1,310.56 3,042.67 4,203.97 3,704.00 11,245.05 32,035.24 2,393.00 1,223.07 20,035.00 13,765.52 5,049.01 0.00 82,295.49 (10,743.56) 46,747.37 177,637.44 6,517.35 266,933.13 97,077.33 22,200.00 42,594.86 3,611.02 42,762.44 61,725.22 1,091,913.82 122,236.58 35,243.21 99,654.88 319.15 250.00 52,535.95 279,074.26 454,325.50 79,491.62 76,817.68 80,634.67 83,745.19 161,479.36 142,474.05 526,139.51 58,'747.14 23,467.07 34,735.00 158,288.96 110,367.07 0.00 371,437.49 287,708.24 49,520.00 170,428.00 10,400.00 258,629.00 75,027.00 22,532.00 43,800.00 7,450.00 47,626.00 61,513.00 1,096,460.00 142,789.00 34,686.00 92,817.00 1,750.00 250.00 51,335.00 256,713.00 431,035.00 77,200.00 78,069.00 93,196.00 113,845.00 161,351.00 126,967.00 463,829.00 63,412.00 33,580.00 43,235.00 212,026.00 115,074.00 50.00 41,129.00 392,748.00 2,772.63 (7,209.44) 3,882.65 (8,304.13) (22,050.33) 332.00 1,205.14 3,838.98 4,863.56 (212.22) 4,546.18 20,552.42 (557.21) (6,837.88) 1,430.85 0.00 (1,200.95) (22,361.26) (23,290.50) (2,291.62) 1,251.32 12,561.33 30,099.81 (128.36) (15,507.05) (62,310.51) 4,664.86 10,112.93 8,500.00 53,737.04 4,706.93 50.00 (330,308.49) 105,039.76 TOTAL 367,118.04 5,098,892.56 4,870,471.00 (228,421.56) 94.4% 104.2% 62.7% 103.2% 129.4% 98.5% 97.2% 48.5% 89.8% 100.3% 99.6% 85.6% 101.6% 107.4% 18.2% 100.0% 102.3% 108.7% 105.4% 103.0% 98.4% 86.5% 73.6% 100.1% 112.2% 113.4% 92.6% 69.9% 80.3% 74.7% 95.9% 0.0% 903.1% 73.3% 104.7% 0 • • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 15, 1992 1. CALL TO ORDER The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: Craig Lenz, Bill Craig, Roland Ebent, E1Roy Dobratz, Roger Gilmer and Chairman Gruett. Members Absent: Dean Wood Also Present: John Rodeberg,. City Engineer and Jim Marka, Building Official. 2. MINUTES Mr. Craig made a motion to approve the minutes of the regular meeting dated Tuesday, November 17, 1992. Seconded by Hr. Ebent the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REZONING FROM R -3 TO R -4 REQUESTED BY MARION TIEDE - HANSEN FOR VILLAGE COOPERATIVE IN SCHMIDTBAUER'S 4TH ADDITION Chairman Gruett opened the hearing at 5:31 p.m. with the reading of publication # 4466 as published in the Hutchinson Leader on Thursday, December 3, 1992. The request is for the purpose of considering rezoning from R -3 to R -4 property in Schmidtbauer's Fourth Addition submitted by Cooperative Development Services, Richfield, MN., for cooperative housing. Building Official Jim Marka commented on the present zoning and staff recommendations to continue the hearing for completion of the Planned Development requirements. Ms. Hansen explained the changes to the development since the last meeting and presented a drawing of the building. She commented on the positive response from neighboring property owners to the project. Discussion followed on the platting of the remaining area and concern with the platting of the streets and the infrastructure. Mr. Craig moved to continue the hearing to satisfy staff concerns, seconded by Mr. Lenz the motion carried unanimously. 1 _� A (Z) HUTCHINSON PLANNING COMMISSION MINUTES 12/15/92 4. NEW BUSINESS • (a) CONSIDERATION OF SKETCH PLAN SUBMITTED BY DR. DAN HUEBERT, ACOMA TWP, 2 MILE RADIUS Building Official Jim Marka commented on staff concerns of the large portion of land to be platted into one lot. Mr. Dan Huebert stated this will be a separate parcel for the farm land and explained there is no other plan for development at this time. Mr. Lenz made a motion to approve the sketch, seconded by Mr. Gilmer the motion carried unanimously. (b) DISCUSSION OF SITE PLAN PROPOSAL BY DEAN LIMOGES IN HELLAND'S 9TH ADDITION Mr. Michial Mularoni, the architect representing Mr. Limoges, presented sketches of the proposal and explained the cluster housing concept. Building Official Jim Marka commented on the Professionalism of the developer and commented on the • staff comments regarding the variance required and the fact a park boarders the rear yard. Mr. Mularoni commented on the screening and the visual impact of the building. City Engineer John Rodeberg commented on the services to the area and the proposed development of the park. He stated the proposal fits with the housing in the area. Discussion followed on the number of utility sheds that could be constructed and Mr. Mularoni explained there will be no utility sheds on the property. There was discussion on the need for this type of housing and the density required on that property. It is the consensus of the planning commission to rezone the property to R -3 and proceed with the project. (c) COMMUNICATION FROM STAFF 1. Amendment to a Lot Split requested by Robert Sandstede, 125 5th Ave NW - Mr. Sandstede commented on the request. Mr. Craig made a motion 2 0 HUTCHINSON PLANNING COMMISSION MINUTES • 12/15/92 to approve the revised lot split, seconded by Mr. Lenz the motion carried unanimously. 2. Mr. Gene Betker explained his proposal to rezone property in Santelman's Addition from C -4 to R -3 and split the lot for four plex units. 3. Consideration to rezone in the 2 mile radius from I -1 to B -1 for retail sales and repair of snowmobiles, boats and automobiles requested by Richard Hausladen on Hwy 15 N - Mr. Lenz moved to approve the request and to contact Gretchen Sabel at 296 -0550, MPCA, to monitor effluent discharge, seconded by Mr. Ebent the motion carried unanimously. 5. OLD BUSINESS NONE 6. ADJOURNMENT • There being no further business the meeting was adjourned at . 6:50 p.m. • • CITV OF HUTCHINSON CERTIFICATES OF DEPOSIT January 15, 1993 hi_1%g. Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount ------------------------------------------------------------------------------- TREAS BONDS 644136 7.18% 12/12/91 2/15/2001 373,500.00 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 307,312.50 Firstate 41- 1214999 -8 3.70% 12/30/92 12/30/93 500,000.00 Firstate 42- 120479 -1 3.25% 11/12/92 5/13/93 400,000.00 Marquette 22636 3.65% 12/10/92 4/15/93 300,000.00 Marquette 22634 3.55% 12/10/92 2/11/93 500,000.00 Smith Barney CMO 80AP9 7.380% 12/2/92 5/1/2018 188,217.51 Smith Barney GNMA 865M7 7.363% 12/3/92 8/10/2002 199,394.44 ** Marquette 22635 3.60% 12/10/92 3/11/93 300,000.00 • Firstate 41- 1211694 4 3.40% 12/23/92 6/10/93 500,000.00 Firstate 42- 120527 -7 3.50% 12/29/92 03 11 93 300,000.00 Firstate 41 121820 5 3.40% 01/14/93 03/11/93 172,000.00 Firstate 41 121812 2 3.50% 12/30/92 04/29/93 300,000.00 Marquette 22638 3.45% 01/14/93 05/27/93 400,000.00 Firstate 42- 117375 -6 3.50% 12/29/92 04/15/93 550,000.00 Firstate 41 121813 0 3.50% 12/30/92 05/27/93 300,000.00 Firstate 41 121821 3 3.40% 01/14/93 04/29/93 200,000.00 Firstate 41 121814 8 3.50% 12/30/92 05/13/93 200,000.00 --------- - - - - -- $5,990,424.45 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease • ** A GNMA with fixed maturity but has a call date of 8/12/97 hi_1%g. r-1 • APPLICATION A 10-dO To .... ............................ . ...... ......... . ...................... . ........ . ...... -- ......... . 11. LAAN .15 W) of the ...... ... CITY ...................................................... of., -H.1-7TIN.SON .................................. .......... ........ ...... ...... ....... State of Minnesota: The undersigned owner whom name and address is......... ....... PLOW AND ...... ef 0 ...... ........ . ...... .... -hereby applies for a permit to . ... ....... -R.EMOYE ... SN. 0-W ... W.I.T.H-.-�. ..... 1 .. 1 .s .... ......... upon that certain tract of land described as follows: Lot ........ Block __.._ . ....... ...... ....... plat or addition ....... address. .. - . ....... . I ....... - ... ...................... which is of the following size and area; width feet; length feet; area ....WITHIN THE CITY LIMITS ............. and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and speciftcations therefor herewith submitted and with all the ordinances of said .... .C.ITY..,..O.F,.,H.U.T.CH,I.,N.S.,O.N. ........ " .................. - ............................... applicable thereto. ✓pplicant further agrees to pay fees or astmamente at the time and in the amounts 8pecifia as follows: ....... ............................ ........... 1. ...... ......... - ......................... I ............................... I ....... I ............ ....... - ...... .... .. .... ... .... ...... . ........ - .......... ...... .._Owner APPLICATION FOR_sNq�w_ REMOVAL To as ....... �q1:1X_COUNCIL ..... . ........ I .... of the ........... C.I.T.Y............................. ..........................of... HLUCHINSON .............................................. ............................... A 0 1 JAN 15 M ...... I . ...... M.,C ... LEOD ..... .... State of Minnesota: The undermlfted owner whose name and address iz.�Dcu..�.E), ....... PLOW AND ...... I ....... --0 vc, Auk ......... hereby apPlUe for a permit m ... ,,..REMOVE ... SNOW ....W.I.T.H... ... .. .... . . ..... . . .. ..... ..... . .. .... . upon that oertain, tract of land described as follows: Lot . . .. .............. .............. .. ....... plat or addition .. . ..... . ..... ....... . .. ...... . ..... . ; address.... ....... ...... - ; which 19 Of the following size and area; width feet; length . .......... . feet; area WITHIN THE CITY LIMITS . . ............. I ..... .... ....... I ....... - ..... and hereby aftees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall 00mPlY with the plans and 8pecifloations therefor herewith submitted and with all the ordinances of said....._., CITY. ... O.F1..H.U.r.CH.1.N..S.0.N appli,aable thereto. ... .. .. .. .. ... ... .. .4pplioant further agrees to Pay fees Or a,0844MOR18 at the time and in the amounts specifia as follows: ........... M.. 1. P.0 ........ - .. . ..... .... Owner • • 'QQC0:1por 13azky APPLICATION FOR_sxow_ REMOVAL ... J?ERMT To jqITy .COUNCIL • Of tae- ......... CIT.............................. ..........................of.._ !MgjjNS0N ......................................... I .. ............... ... ......................... in, the county Of - ....... I - ... MQ-LEQDJ � I. I I . .. . ..... .... - ... , state of Minnesota: The undersigned owner whose name and address is, ...... hereby4pplim for a permit to.— PLOW AND .-REMOVE ... SNOW WITH ....... . .. .......................... ..... upon that certain tract of land described as follows: Lot ....... . . ......... Block......._ ...... ..... plator addition � . . ...... ... .... .... .. address. ... ... . ........ ..... ... ..... ........ .................. ............... , ; which is of the following size and area; width . feet; length feet; area WITHIN THE CITY LIMITS and here-by agrees that, in case such permit is granted, that all work which shall be, done and all materials which shall be used shall comply with the plans and 8pexifl4atjons therefor herewith submitted and with all the ordinances of said. .....CITY OF ... CITYOf ... H.UT..CH..1,N—S.9N.. . ....... I .................... ......... ...... ......... ......... . ...... - applicable thereto. v0ekkot-`)3DQ? APPLICATION FORAx2w REMOVAL ...PERMIT To &S ....... CjjX..�qqUNCI L ........... ... of the.......... C.I.T.Y ......... ...... M.C.-LEU. "... .. ..' , .. -HPT.ai.I.N..S. ON. � ................................. .. , State of Minnesota: ....................in the COU114 of* The undersigned owner whose name and address .is. ..... �!. hereby permit to PLOW AND .(45 pr�for a .... .. ........ ......... ... REMOVE ....SNOW , ... W.I.T.H. upon that certain tract of land described as follows: Lot . . ...... ........ ................... ; Block.. ........._...................__ . plat or addition ... - ... ...................... .. .. ... .. ..... address...... ... ........................... which is Of the following size and area; width feet; length ... feet; area .....WITHIN THE CITY LIMITS ...... ............ - ..... ....... .......... ...... ......... and hereby ajrcc8 that, in case guth permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said........ CITY OF HUTCHINSON applicable thereto. ................. .. I .4pplicant further agrees to pay fees or assessments at the time and in the te an u w ntS specifted as ............. .. .............. I ........................... I ....... .. ......... ........ ............................................................. .......... ....... ... ........... ... ... ...... n , XT ..... -4 Owner hutchinson - community hospital a LifeSpan� member 1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 6121587-2148 January 22, 1993 The Honorable Mayor Paul Ackland and City Council Members Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and City Council Members: The board of directors of Hutchinson City Council /Bums Manor Nursing Home, as part of their regular meeting on January 19, considered the results of bids for a back -up generator to be located at Burns Manor Nursing Home. You will recall that the recent state fire marshal's inspection called for replacement of the generator that was inadvertently disposed of last year. An invitation for bids was published and responses were opened on January 5, 1993. Bids • received ranged between $50,490.00 and $38,695.00. The low bidder was Flaherty, Inc., of New Brighton, Minnesota. The following is an excerpt from that evening's meeting minutes and reflects the board's discussion on this subject: "Motion was made by Mills, seconded by Johnson, to request approval from the City Council to purchase a back -up generator for Burns Manor Nursing Home from Flaherty, Inc., at the lowest bid price of $38,695.00. All were in favor. Motion carried." Thank you, in advance, for your consideration of this request. I can be available at your meeting to answer any questions you may have regarding this information, if you so wish. Sincerely, • PGG:lh AL/ 1p '74 HUTCHINSON COMMUNITY HOSPITAL/ BURNS MANOR NURSING HOME BMNH STAND —BY GENERATOR BIDS OPENING DATE: January 5. 1993 NAME OF BIDDER BID BASE BID — OPTION BID — iD) — BOND 150 KW 100 KW ADDENDA LIKE Ziegler, Inc Yes $44,12,1.D0 $40,021.00 60 Days Cummius Diesel Sales Yes $50,490.00 $43,192.00 120 Days Flaherty Yes $37 ,195.00. $33,018.00 90/120 1,500.00, Days Katolight Yes $40,109.00 $35,962.00 90/100 Days BIDS OPENED BY: DATE: I (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, M1NN. 55350 MEMORANDUM DATE: JANUARY 14,1993 TO: GARY PLOTZ -CITY COUNCIL FROM: MARILYN HED- MOTOR VEHICLE DEPT. ------------------------ - - - - -- SUBJECT: REQUEST FOR SUPPORT OF INCREASE FEE RESOLUTION ------------------------ - - - - -- Minnesota Deputy Registrars would like your support in passing thru the legislature an increase in our DRIVERS LICENSE AND DNR fees. • Attached is a break down of our request. THANK YOU, 0 11�/-4. RESOLUTION NO. 9885 RESOLUTION SUPPORTING AN ADMINISTRATIVE FEE INCREASE FOR DEPUTY REGISTRARS WHEREAS, the Minnesota Legislature has not increased the $1.00 administrative fee for processing drivers licenses since 1973; and, WHEREAS, the 50 cent administrative fee for processing Department of Natural Resources licenses such as boats and snowmobiles has not been increased since 1971; and WHEREAS, the cost of living index (CPI) has increased more than 20 percent during the past 20 years; and WHEREAS, public and private deputy registrars which provide drivers licenses and DNR license services to the public lose money on each transaction because the administrative fee has failed to keep pace with inflation; and, WHEREAS, the administrative deputy registrars fee charge for handling motor vehicle transactions has increased from $.75 to $3.50 during the same 20 year time period; and, WHEREAS, the membership of the Minnesota Deputy Registrars • Association has passed a resolution at their annual meeting requesting the administrative fees for drivers licenses, boats, snowmobiles and ATVs be increased to $3.50. NOW, THEREFORE, BE IT RESOLVED that the Hutchinson City Council support legislation that will increase the administrative fees to $3.50 for all services provided by Deputy Registrars in Minnesota. BE IT FURTHER RESOLVED, that the City Council of Hutchinson, Minnesota, encourage the Association of Minnesota Counties (AMC) to adopt a similar policy as part of their legislative program for 1993. Adopted by the City Council this 26th day of January, 1993. ATTEST: Paul L. Ackland Mayor Gary D. Plotz City Administrator go 7—A, RESOLUTION NO. 9886 RESOLUTION RELEASING PLEDGED SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, Citizens Bank & Trust Co. of Hutchinson, Minnesota, a city depository, has requested release of the following securities under the collateral agreement with the City of Hutchinson: RELEASE: FHLB 1 -25 -93 8.301 $500,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Administrator be authorized to release the requested securities. Adopted by the City Council this 26th day of January, 1993. ATTEST: Gary D. Plotz City Administrator 10 Paul L. Ackland Mayor 7— �7' . January 19, 1993 ARNOLD & MCDOWELL ATTORNEYS AT LAN' 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 57,416-1492 (613) 545-9000 MN TOLL FREE 600- 3t ;f -;915 PAX (612) 345 -1793 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Ave. W. Hutchinson, MN 55350 RE: Resolution Appointing Legal Counsel Dear Gary: OP COUNSEL WILLIAM W.CAMERON RAYMOND C. LALLIER PAUL M.BEOICH CHARLES R.CARMICHAEL" 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 389-55D6 101 PARE PLACE HUTCHINSON, MINNESOTA 55330 (612) 567 -7575 FAX (612) 587 -4096 /g2�Z7?223 s ti zz� I noted at the past City Council meeting that Resolution No. 9862 • Appointing Legal Counsel appointed me as City Attorney. Since our office provides a broad range of services to the City and since we have now added an associate whose principal responsibilities are criminal prosecution, I do not want to get into a position where a prosecution or an investigation handled by someone other than myself might be challenged because of the failure of the City Council to properly appoint someone. Accordingly, I have redrafted Resolution No. 9862 substituting the Firm name for myself. Please place this on the council for routine approval. Thank you. Best personal regards. Very truly D7fsDD/yyo/�urs, A ARNOLD & WELL // • G. Barry Anderson GBA /pb Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / DAVID B. ARNOLD DART D. McDOWELL • STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. HOOK LAURA E. FRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE" JOSEPH M. PAIEMENT JAMES UTLEY RICHARD O. MCOEE CATHRYN D. REHER January 19, 1993 ARNOLD & MCDOWELL ATTORNEYS AT LAN' 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 57,416-1492 (613) 545-9000 MN TOLL FREE 600- 3t ;f -;915 PAX (612) 345 -1793 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Ave. W. Hutchinson, MN 55350 RE: Resolution Appointing Legal Counsel Dear Gary: OP COUNSEL WILLIAM W.CAMERON RAYMOND C. LALLIER PAUL M.BEOICH CHARLES R.CARMICHAEL" 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 389-55D6 101 PARE PLACE HUTCHINSON, MINNESOTA 55330 (612) 567 -7575 FAX (612) 587 -4096 /g2�Z7?223 s ti zz� I noted at the past City Council meeting that Resolution No. 9862 • Appointing Legal Counsel appointed me as City Attorney. Since our office provides a broad range of services to the City and since we have now added an associate whose principal responsibilities are criminal prosecution, I do not want to get into a position where a prosecution or an investigation handled by someone other than myself might be challenged because of the failure of the City Council to properly appoint someone. Accordingly, I have redrafted Resolution No. 9862 substituting the Firm name for myself. Please place this on the council for routine approval. Thank you. Best personal regards. Very truly D7fsDD/yyo/�urs, A ARNOLD & WELL // • G. Barry Anderson GBA /pb Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / RESOLUTION NO. 9862 APPOINTING LEGAL COUNSEL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the law firm of Arnold & McDowell be appointed as City Attorneys at a retainer fee for a one year period from January 1, 1993 to December 31, 1993. Services to be included within the retainer fee are: prosecution of Police Department cases; attendance at all City Council and Planning Commission meetings; preparation of Resolutions and Ordinances; negotiating property acquisition and counseling property owners on relocation law and benefits; legal services for all bond issues, except legal services for industrial revenue and tax increment bond /note issues and other customary legal services in the normal cause of City business. 0 Matters such as appearance in county, state district, or federal district court will be billed separately, with an annual ceiling for such legal expenditures as determined by the City Council. State Supreme Court and Court of Appeals will be billed as extra legal services outside of the retainer fee and aforementioned ceiling. Legal action initiated to collect obligations owing the City or its agencies may be billed on a • contingent fee basis and any amounts received for such actions shall not be included in any aforementioned ceiling. Adopted by the City Council this 12th day of January, 1993. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator • 7— �, January 21, 1993 William Block Hutch Inc. 369 E. Kellogg Blvd. St. Paul, Mn 55101 Dear Mr. Block, We the tenants of Country Club Terrace Mobile Home Park have some complaints with the management and owners of this park. Enclosed is a petition and notice of these complaints. We would also like an itemized account of how the lot rent has been spent for the past five years. Please hand out your report to each tenant when they pay the March. 1993 lot rent. cc: Managers is Hutchinson City Administrator Mn Dept of Health Attorney General • Sincerely, Country Club Terrace tenants f- ' January 21, 1993 • Petition Complaints as follows: 1. No license displayed in the office. 2. Duties of a licensed manufactured home park owner: a. No full -time attendant on duty and available for emergencies. b. Storm shelter is not handicapped accessible C. No surcharge on water bill for the storm shelter will be paid by tenants as this is a law for park owners to provide. d. Poor drainage of lots--many lots stand in water year round. e. Road and lot repairs are not sufficently taken care • of. f. Some homes are improperly placed so lots are not divided correctly. g. Leases need to be updated with park rules and regulations; some tenants don't have a lease. h. No sixty (69) days written notice of changes are given. i. Some homes have been unskirted more than thirty (3e) days. j. Lot rent was increased for a playground for children and the planting of trees, which has not been done. k. Lot rent was also increased for the installation of water meters and then reduced after the meters were installed. 1. Cable bills should be paid directly to the cable company. M. Water bills should be paid directly to Hutchinson utilities. 0 Petition Complaints as follows: September 1, 1992 1. No license and is not displayed in the office. 2. Duties of a licensed manufactured home park owner: a. No full -time attendant on duty and available for emergencies. b. No storm shelter that is approved by city or state officials. C. No surcharge on water bill for the storm shelter will be paid by tenants as this is a law for park owners to provide. d. Poor drainage of lots - -many lots stand in water year round. • e. Road and lot repairs are not sufficently taken care of. f. Some homes are improperly placed so lots are not divided correctly. g. Leases need to be updated with park rules and regulations; some tenants don't have a lease. h. No sixty (60) days written notice of changes are given. i. Some homes have been unskirted more than thirty (30) days. j. Lot rent was increased for a playground for children and we have yet to see that. k. Cable bills should be paid directly to the cable company. 1. Water bills should be paid directly to Hutchinson Utilities. • ON September 1, 1992 1 0 E • n 0 n 60 ' 79 ' 80 ; 87 ' 88 ' i i 97 ; ; 98 99 r 100 ' 101 ; 103 ; 104 ' 106 ' 107 ; 108 109 ' 110 ' F X-, 4 112 116 ; _ 117 ' 118 _L 119 ' inn i 0 130 ' ' 131 ' 13-2 ; A e , 1 s t 145_ -; 146 ; 147 ; 148 ' 149 150 151 ' 152 ; 153 ' 154 ; 155 ' 156 ' 157 158 ' 159 ' 160 ' 161 ' 162 ' 163 ' 165 ' 166 ' 167 ' 168 169 s 9 Y' t • la M E M O R A N D U M DATE: Jan 26, 1993 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of Jan Attached is a listing of the delinquent water and sewer accounts for the month of Jan. recommend service be discontinued on Monday, Feb lst, 1993 at Noon. City Hall Parks & Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled raper - Police Department 10 Franklin Street South (612) 587 -2242 9 -7't 2- 050- 0614 -031 2- 350 - 0850 -032 . Dennis Wedge Rick Heidecker 614 Third Av SW 850 Dale St Hutchinson MN 55350 Hutchinson MN 55350 614 Third Av SW 850 Dale St 186.20 133.70 Promises 1/2 -Jan 28, Promises bal 2/11, 2- 070- 0430 -011 Bob Conklin 2- 350- 0890 -051 430 Fourth Av SW James Duhammel Hutchinson MN 55350 890 Dale St 430 Fourth Av SW Hutchinson MN 55350 134.75 890 Dale St 112.91 2- 070- 0745 -015 2 -465- 0626 -081 Donovan Boettcher Chris Johnson 745 Fourth Av SW 626 Harmony Ln Hutchinson MN 55350 Hutchinson MN 55350 745 Fourth Av SW 626 Harmony Ln 119.63 118.47 2- 470 - 0715 -031 2- 350- 0318 -094 E Duesterhoeft Kaycee J Green 715 Harrington st . 318 Dale St Hutchinson MN 55350 Hutchinson MN 55350 715 Harrington St 318 Dale St 151.65 62.09 2- 470 - 0867 -092 2- 350- 0325 -002 Elvera Albrecht Thomas Smith 867 Harrington St 325 Dale St Hutchinson MN 55350 Hutchinson MN 55350 867 Harrington St 325 Dale St 24.48 126.35 Promises 1st wk Feb Promises 1/28/93 2- 555 -0530 -041 2- 350- 0354 -044 Angela Hanson Geraldine Elliot 530 Jackson St 354 Dale St Hutchinson MN 55350 Hutchinson MN 55350 530 Jackson St 354 Dale St 102.51 135.06 2- 350- 0505 -021 2 -555- 0550 -091 Richard Mattson Catherine Sauter 505 Dale St 550 Jackson St Hutchinson MN 55350 Hutchinson MN 55350 505 Dale St 550 Jackson St 149.87 115.74 2- 605- 0360 -092 Debra Bondhuis 360 Lake St Hutchinson MN 55350 360 Lake St 121.83 2- 670 -0032 -072 Randy Stille 32 Lynn Rd Hutchinson MN 55350 32 Lynn Rd 108.60 Promises Fri 1/29, 2- 670 - 0400 -019 John Sandahl 400 Lynn Rd Hutchinson MN 55350 400 Lynn Rd 100.20 - Promises bal. 1/29 2- 675 - 0544 -031 Keith Krommenhoek 544 Madson Av Hutchinson MN 55350 544 Madson Av 130.13 2- 710 -0406 -071 Brian Geirsdorf 406 Merrill St Hutchinson MN 55350 406 Merrill St 124.25 2- 710- 0964 -012 Lang 964 Merrill St Hutchinson MN 55350 964 Merrill St 143.15 Promises $50.00 1/27, $50.00 2/10, Bal 2/24, 3 -815- 0436 -031 Scott Anderson 1455 South Grade Rd Hutchinson MN 55350 436 Prospect St 114.13 CC: Doug Selle C/o Remax 35 Main St N Hutchinson MN 553350 3- 815- 0577 -028 Georgina Reiz 577 Prospect St Hutchinson MN 55350 577 Prospect St 122.90 CC: Colleen Fast 530 Larson ST Hutchinson MN 55350 • • 4 • • C� E • • TO: Chief Madson FROM: Sgt. Kirchoff \ DATE: January 25, 1993 RE: Application for Merchant license. Premier Portraits wl:i3(�1 :7c�ki011IT Peddlers, Solicitors and Transient Subject Curtis W. Dixon representing International, Inc. Upon receiving the applicant from Mr. Dixon a background investigation was conducted to the moral character and to the validity of the business. Upon the investigation into Mr. Curtis Dixon's background no criminal activity was determined. The business, Premier Portrait Incorporated, listed of business address of 4626 SW 9th, Des Moines, Iowa, was found to be a legitimate business in the state of Iowa. This information was provided by the Des Moines, Iowa Police Department. On the original application Mr. Dixon stated he had previously conducted business in the city of Rochester. The city of Rochester Better Business Bureau along with the licensing department of the city of Rochester was contacted and stated they had no registered complaint on Curtis W. Dixon or Premier Portraits Incorporated during the time they were doing business in the city of Rochester. Based on the following information it would be my recommendation that Curtis W. Dixon, Premier Portraits Inc be granted a transients' merchants license. /jwb JAN -11 -1993 16:19 FROM CIT'. OF HUTCHINSON TO 9- 15152873391 P.Oa I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.* • I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution., Signature of Arpl idant Date ` No application will be forwarded to week prior to the regular Council meeting picture. OFFICE USE POLICE CHIEF RECOM V -3- the City Council unless received one completely filled out with required CIrrK� • • • • JHN 11-1'+5. is :ice: FE01; ! :T., OF HI_TCHI:l =Q: APPLICATION FCR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS 2" x 2" Picture required How many days? NAME and DRIVER'S LICENSE INFORMATION NAME: S Ltr +I w 0;XDn PERMANENT ADDRESS: C 7D% PERMANENT TELEPHONE: TEMPORARY LOCAL ADDRESS:�t/ %��!/ TEMPORARY TELEPHONE ACCESS :�I/ r0(1W-. 'c)— DRIVER'S LICENSE NUMBER (STATE)1 - (1) HEIGHT :S-07 WEIGHT /y�/ EYE COLOR rC)-vt ") FEES 3 LENGTH OF PERMIT REQUESTED Months? Or year? LICENSE FEES ARE AS FOLLOWS: Application Fee of $25 applied towards the following permit fee(s) Sci icitors, per day ......... ............................... S 25.00 Solicitors, per year ........ ............................... $200.00 Transient Merchants, per day ............................... S 25.00 Transient Merchants, per year .............................. $200.00 Peddlers, per day ........... ............................... S 25.00 Peddlers, per year .......... ............................... $200.00 BACKGROUND STATEMENT HAVE YOU SEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION 0 ANY MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES NO IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: 9 r5? I JAN -11 -1993 16:19 FROf1 CITY OF HUTCHINSON TO 9- 15152873391 P,03 DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: ,r i9ho DESCRIBE METHOD OF DELIVERY: DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER: 01r`�7Gth `I L 4 ' b1�2�� S,(n% c2 gym. 5.�-15 PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES., NAME S ADDRESS: PHONE NUMBER: NAME & ADDRESS: PHONE NUMBER. STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: CITY /STATE NAME: p' c&] 4cf -f/ or) a DATE OF ACTIVITY: FROM: L/ 3/!�Z3 T T0: -z- 0 0 JAN -11 -1993 16:19 FROM CIT', OF 4JTCHINSON TO 9- 151521373391 P.04 . I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.* I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Nerchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. i Signature of A p i ant Date • No application will be forwarded to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION: • -3- -f11_I 1 I I r LF HUTCHRIS NA Tj 9 151522'3391 F.OS E OF ItiFORXATI0: As an applicant fora ?edd :ars :'Scl;cztersiTrsnsieat Merchants License frc= t .e Cite. Of F.utchinson, Y.inneseta, I am required to furish infor= at'_on w'r.ictr the *_ a; Mav use in deter -..inn g cn• c_ ra_, Physical, mental and finan_ial saL`fica- [ions. In this connection, I her ez' expressly authorize re_eese of any and all in- fe r_ation which you may have ccacerning me, including in-oration of a ccn;icent.a_ or privi'_eeed nature. I hereby release the agency with which I arc seeking application for license, and any organization, co=any or person furnishing info ratiou to that agencv as eraressly autborized above, from any liability for da:aee which may result from furnishing the iafot =ation requested. Applicant's Full Printed verve: Applicant's address: Applicant's Birth Pater Applicant's Place of Birth: L CUr�lS W 0i), O C) (First) (.Middle) (Last) (/G � J S W 9 4 h (vurher) (Street) (City) (County) (State b Zi-) • I D_ 30 / 53 (Month) (Dad) (Year) dS_M Z�- (City) (State) Applicalnrls Social Security No.: Applicant's D i�er's License No.: Date: �_' Goebel Fixture Company Commercial Fixtures and Wood Products 628 Dds Street Hutchinson, MN 86350 sphons812 -887 -2112 .812 -587 -3731 and 812 -667 -2378 PROPOSAL SUBMITTED TO Gary Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 r nvrU0AL PROJECT Hutchinson Municipal Liquor Store Hutchinson, MN IT IS OUR PLEASURE TO SUBMIT THE FOLLOWING QUOTATION No. 001780 Page 1 of 1 We herewith propose to furnish the following cabinetwork for the new liquor store. Ou quotation Is based on the written descriptions detailed below. 1. Plastic laminate checkout counter, 18' -0" Iona x 42" high x 24' deep 01/20/93 The counter shall be all standard grade plastic laminate and IS estimated es a stock solid color. The 5' -0" angle returns of the counter shall have a liquor display front. This section shall have a 1/4' laminated glass front with one plastic laminate shelf and Sliding doors on the rear elevation to allow for stocking. The center section of the counter shell be a solid plastic laminate front and the rear elevation shall be an open base cabinet • with one adjustable Shelf. We Include cutting the opening for two (4 computer screens Into the countertop. installation of the screens shall be by others. No doors, locks, or lighting is Included. Coat to furnish only. $2,561.00 2. Pieatic laminate beck shelf unit with a slldina door base Overall unit to be 16' -0' long x 5' -0' high x 20" deep. Base cabinet with sliding doors to be 30' high and have a 30" high shelf cabinet with 2 adjustable shelves set on top. Cost to furnish only. $3,045.00 3. Cost to deliver and install. $576.00 NOTE. Costs Include shop drawing preparation. Approval of drawings by the city administrator would be required before production begins. For the Sum of SEE ABOVF. TERMS: Net 30 days from date of invoice or appllcatbn. CONDITIONS: All work is to be completed according to standard preodoes, Any afternoon to or deviation from the above or attached epeclficatione kwolvfng extra coats wil be executed only upon written orders, and will be billed soon extra charge nd above this estimate. All agreements contingent upon strikes, accidents o ys beyond our control. Owner to carry fire, tornado and other necessary insurance. Workers are fully covered by workers compensation Insurance. Respectfully submitted David Roseman, Dir. $else Engineering NOTE: This Proposal may be withdrawn It not accepted within 46 days. ACCEPTANCE: The above or attached prices, specification& and conditions are satisfactory end hereby accepted. work as specited Data of Acceptance . Slaneture You are auewdzad to oomplete this 9 -(�7 . ry January 21, 1993 Mr. Ron Gilbertson Erickson's Diversified Corp. 509 -1/2 Second Street Hudson, WI 54016 SUBJECT: Confirmation of Fixture Approvals Dear Ron: FOR YOUR INFORNIATIOR Although we have talked three or four times regarding the City Council's approval of most of the purchases in the January 12, 1993 FAX, I would like to confirm it in writing. All items in the FAX were approved, with the exception of the two registers, the checkout counter, and the decor budget. We need to clarify what shelving is included, as the back pint • display should be coordinated with the front counter, and should be deducted from the overall shelving cost of $8,707. Also, confirm with me whether or not either a softener or RO unit is recommended with the ice machine. I have attached a copy of the front counter and pint display quote from Goebels Fixture which the City Council will review on Tuesday, January 26. I have polled the City Council, as you know, and the exterior sign lettering should be "LIQUOR HUTCH." I have discussed with our Liquor Store Manager Chuck Nelson your suggestion of plastic strips, instead of a double door, on the exterior of the cooler. Based on your experience, go ahead with this option; however, please facilitate the cooler to have a door frame for double doors to be installed later, if we desire. We would like the cooler entrance wide enough to use the pallet -jack. Also, implement your recommendation of plastic strips of the south building exterior service door. Lastly, we will need double doors (built -in windows) adjacent to the cooler that opens both ways to the south delivery corridor. Could you please check into reasonably priced aluminum doors. • City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612)587 -5151 (612)587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 GJ - Printed on recycled paper - // Mr. Ron Gilbertson • January 21, 1993 Page 2 One more item, would you please check into a used pallet -jack with Gateway Food or whoever. I believe that brings us up to date. Please call me if you have any questions. Finally, I have discussed payment with Rick Baker and the City Attorney. We would like to handle this on a "turnkey basis" with one check for building, land, and fixtures, etc. Keep in touch. Sincerely, CITY OF HUTCHINSON ^(�� I- GaryD V Plotz City Administrator • GDP:mjs Enc. cc: Richard Baker, Everest Const. Tim Nelson, Everest Group Doug Driscoll, Erickson's Charles Grinstead, Grinstead & Assoc. Mayor & Council Kenneth B. Merrill, Finance Dir. G. Barry Anderson, City Atty. • December 31, 1992 ARNOLD & McDOwrLL ATTORNEYS AT LAW 5801 GEUAH LAKE ROAD MINNEAPOLIS. MINNESOTA 3Ci,i16 -1492 (612)545 -9000 HN TOLL FREE 600- 313-4549 FAX (612) 545 -1193 Gary D. Plotz, City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Phase II - Simonson's Lumber Property Our File No. 3244 -91046 ( Simonson's Subfile) Dear Gary: OF COUNSEL WILLIAM W. CAMERON RAYMOND C. "LLIER PAUL M.HEOICH CHARLES N.CARMLCHAEL" 301 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55311 (612)369-2214 PAX (612) 369 -5506 101 PARE PLACE HUTCHINSON. MINNESOTA 55350 (6t2) 501 -7515 PAX (612) 581 -4096 • At the request of R. J. McGraw, I write to you today updating you on the status of the above referenced matter and respectfully requesting council action. As you know, Simonson's had personal property located on real estate rented from the railroad. Simonson's removed its personal property' at the request of the City with the understanding that it would be paid the fair and reasonable value of that property. On or about September 2, 1992, I reported to the council that Ron had negotiated an arrangement that would involve payment of the sum of $14,000.00. Since that time, the council has asked that the matter be renegotiated and Ron has now reported to me that Simonson's is willing to accept the sum of $12,000.00 as a full, final and complete settlement of all issues relating to the personal property. The time for appeal has run on the special assessment which has been imposed on the Simonson's property as a result of the First Avenue improvements and accordingly, that issue is not affected by the resolution of the personal property dispute. By carbon copy of this correspondence, I am asking Mr. McGraw to provide such supplementary information as may be helpful to the council in resolving this matter. • There are no remaining acquisition issues outstanding in connection with the above referenced matter. The issues in connection with Phase II that remain to be handled include the following: 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION -CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION DAVID B.ARNOLD OAST D. MCDOWELL STEVEN A.ANDERSON O. HARRY ANDERSON STEVEN S. HOOK "URA E.FRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE" JOSEPH M. PAIEMENT JAMES UTLEY RICHARD O. MCOEE CATHRYN D. REBER December 31, 1992 ARNOLD & McDOwrLL ATTORNEYS AT LAW 5801 GEUAH LAKE ROAD MINNEAPOLIS. MINNESOTA 3Ci,i16 -1492 (612)545 -9000 HN TOLL FREE 600- 313-4549 FAX (612) 545 -1193 Gary D. Plotz, City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Phase II - Simonson's Lumber Property Our File No. 3244 -91046 ( Simonson's Subfile) Dear Gary: OF COUNSEL WILLIAM W. CAMERON RAYMOND C. "LLIER PAUL M.HEOICH CHARLES N.CARMLCHAEL" 301 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55311 (612)369-2214 PAX (612) 369 -5506 101 PARE PLACE HUTCHINSON. MINNESOTA 55350 (6t2) 501 -7515 PAX (612) 581 -4096 • At the request of R. J. McGraw, I write to you today updating you on the status of the above referenced matter and respectfully requesting council action. As you know, Simonson's had personal property located on real estate rented from the railroad. Simonson's removed its personal property' at the request of the City with the understanding that it would be paid the fair and reasonable value of that property. On or about September 2, 1992, I reported to the council that Ron had negotiated an arrangement that would involve payment of the sum of $14,000.00. Since that time, the council has asked that the matter be renegotiated and Ron has now reported to me that Simonson's is willing to accept the sum of $12,000.00 as a full, final and complete settlement of all issues relating to the personal property. The time for appeal has run on the special assessment which has been imposed on the Simonson's property as a result of the First Avenue improvements and accordingly, that issue is not affected by the resolution of the personal property dispute. By carbon copy of this correspondence, I am asking Mr. McGraw to provide such supplementary information as may be helpful to the council in resolving this matter. • There are no remaining acquisition issues outstanding in connection with the above referenced matter. The issues in connection with Phase II that remain to be handled include the following: 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION -CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Gary D. Plotz January 4, 1993 Page 2 1. The question of the Omar Collis balance which was withheld pending a determination of the identity of the responsible party for the petroleum contamination; 2. Unresolved title issues which the City is required to clean up as a result of the closing; 3. The Elks have an option on certain properly located east of Super America which has approximately nine years left to run; 4. Simonson's issue as set forth above; 5. The ultimate closeout of the petroleum contamination cleanup now underway on the Shopko site; 6. Execution of the Cross Easement Agreement between Shopko Stores, Inc. and the City of Hutchinson; and • 7. The location of park access (changed because of the • movement of the building closer to the river) There may be other minor matters which have not yet been completed, but I provide this information to you as a guide to the status of the two redevelopment files. If you have any questions or comments in connection with any of the foregoing, you certainly should feel free to contact me. Thank you. Best regards. very ' ARNOL G. Ba GBA,/pb CC: Ron McGraw 046- 1tr.543 • • • C M E M O R A N D U M January 21, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Entering Into Consultant Agreement: South Grade Road Reconstruction Utilizing Federal Aid (Bolton and Menk) We have spent a good deal of time over the last couple of years trying to hold South Grade Road between TH 15 and Dale Street together. An extensive amount of patching, overlays and crack sealing has taken place, and although this has extended the life of the road, rapid deterioration will require reconstruction in the immediate future. This road is not on the State Aid system, and also has very little assessable property since its length is mostly sideyards and City -owned property. We therefore expect that this reconstruction would put a heavy financial burden on the City taxes. As many of you know, a new Federal Highway bill was passed by Congress in 1992 that eliminated the Federal Aid Urban (FAU) system of providing aid. This route was on the FAU system. The state currently has a significant amount of the "old" FAU money available, which must be spent before the end of 1994. The applications for this money had to be in by the end of December. We did submit a request for funding, with the help of Bolton and Menk. Although we currently only had $120,000 in the City's FAU account, we may be eligible for significantly more if we can complete the FAU procedures in a timely manner. We propose to enter into a contract with Bolton and Menk to provide these services. They have done this type of work previously, and are working on a similar project for Litchfield (where they are the City Engineer). We recommend authorizing the "Project Memorandum Phase' at this time for an amount not to exceed $ 4,860. Pending approval of this process, we propose authorizing the "Plan and Specification Phase" sometime this fall. <Jj> City Hall 37 Washington Avenue West (612) 587 -5151 Parks fr Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 9-F is BOLTON 8L M E= N K , 1 "4= Consulting Engineers & Surveyors 515 North Riverfront Drive • Mankato, MN 56001 Phone (507) 625 -4171 • FAX (507) 625 -4177 January 7, 1993 Mr. John Rodeberg City Engineer City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 -2439 RE: Proposed Engineering Budget and Timeline for South Grade Road Project S.P. 133 - 180 -01, MN Project No. M -5934 BMI Project No. MS92.0470 Dear Mr. Rodeberg: I have prepared for your review, a proposed engineering budget and timeline through the plans and specification phase for the referenced project The scope of the project being . considered as I understand it is as follows: • Removal of existing bituminous surfacing on South Grade Road between Dale Street and T.H. 15. • Construction of new street surface, including excavation, geotextile filter fabric, perforated edge drain, aggregate base and bituminous surfacing. • Isolated curb removal and replacement. • Casting adjustments. Our services will include the following: Project Memorandum Phase: • Prepare a draft Project Memorandum consistent with MnDOT requirements and submit to yon for your review. Hold informational meeting to receive public input. • Prepare a Final Project Memorandum and submit to the MnDOT District Office for review. • Incorporate comments received (if any) from District Office and re- submit for • Central Office review. EI MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN AMES, IA BO LTON 8L Ni EE N K o I "CL • January 7, 1993 Mr. John Rodeberg City of Hutchinson Page 2 • Incorporate comments received from Central Office review and re- submit for signatures and final distribution. Plans and Specifications Phase • Field survey to establish horizontal and vertical control, and collect topographic information. • Plot exacting conditions. • Prepare plans consistent with MnDOT requirements for FAU projects. • Review plans with the City Staff and City Council. Prepare final cost estimate. • Compile special provisions to be submitted to the State Aid Office for use in preparing proposal. • Submit plans to MnDOT District Office and State Aid Office for review and make any revisions necessary. 0 The following is the proposed timeline for the project: Task Approamate P" Prepare Draft Project Memorandum and submit to City for review 1/12/93 Hold public information meeting week of 125/93 Submit Final Project Memorandum to District Office for Review 2/5193 Submit Final Project Memorandum to Central Office for Review 2/26/931 Receive approved Project Memorandum 811/93' Submit plans to City for review 9/1/932 Submit plans to MnDOT for review 9/15/93 I Dates, depend on MnDOT review time. 2 Field work and plan preparation will need to be started prior to receiving approved project memorandum. D'WS920470\Rodeberg.Lt2 BO L -TON a MEN K , 1 NC. January 7, 1993 Mr. John Rodeberg City of Hutchinson Page 3 The following is a breakdown of our proposed Engineering budget for performing the services described above. Phase Et"nee ri g ud et Project Memorandum Phase ,860.00 P lans and Specifications Phase ,840.00 The engineering costs may need to be adjusted if the scope of work is changed significantly. We can provide you with engineering budgets for the bidding and construction phases once the plans are approved by MnDOT, and our scope of services for those phases has been determined. When you and Jon Rippke originally met to review this project, you requested that we investigate the possibility of using MSA funds for the engineering costs. Based on the information I received from MnDOT, MSA funds cannot be applied to FAU projects, unless they are on the State Aid system or are trunk highways. If you have any questions or require any further information, please feel free to contact me. If the cost and schedule are acceptable, I can either prepare a contract or we could use this letter as a basis for our engineering agreement. Sincerely, Daniel R. Sarff, P. DRS:kt o:U4S920470\Rodebo.s.ct2 P l' -I L-A • • C M E M O R A N D U M January 21, 1993 MEMO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Supplemental Consultant Agreement: SEH Adams Street /TH 22 Cooperative Agreement with MnDOT SEH has asked for additional authorization of funds to cover unexpected expenses related to the Adams Street project. Some of the extra costs are related to MnDOT's requirement that the project utilize concrete pavement instead of bituminous. This requires a significant amount of additional design because each concrete panel shape and exact dimensions must be noted on the plans. It also requires additional plan sheets. Other additional costs are related to misunderstandings between MnDOT and SEH regarding Plan and specification requirements. I have expressed my concerns to SEH regarding their lack of communication with us and MnDOT, and their delays in working on the project. I also have strongly expressed concerns regarding the amount of the requested additional funding. I have asked them to revise their original request to reflect actual additional costs outside of their control. I expect that this will be available prior to the meeting. I have also asked that they be present at the Council Meeting to discuss this work. Attached is their original request and my previous letter to them. cJj> City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 9-� =SEN January 21, 1993 John Rodeberg, P.E. City of Hutchinson 37 Washington Avenue West Hutchinson MN 55350 -2439 Dear John: 5" BAKER ROAD, SUITE 500. MINNEr&Ak MN SSW S12V314501 FAKS12001.11M AACMTECTURE . EAG/NEEA /NG . ENMIRpNAEWAL 1RANSP0RrArIQN. We are requesting an amendment to our project due to a series of improvements to RE: City of Hutchinson Adams Street Reconstruction City Project Nos.: 93 -03 & 93-04 SEH File No.: 92336 the subject The impetus for the project revolved around a failing sanitary sewer and an undereapacity watermain system on Adams Street (TH22) from Fair Avenue to Washington Avenue. Mn/D� has been planning a TH22 bypass in the near future. Therefore, a cooperative agreement proj with Mn/DOT for the eventual turnback of TH22 to the City could be combined with the utility improvements into one project. Adams Street was initially proposed to be reconstructed with a 6 -foot narrower bituminous pavement to preserve the boulevard trees. Two through lanes plus parking on both sides would be maintained, with a 44 -foot wide street. In addition, the City desired to complete the work in 1992 to best fit future bonding obligations. This meant an aggressive approach to design was important. After commencing work on the project in mid - March, 1992, you requested additional assistance in analyzing traffic turning movements at major intersections along Adams Street. These were at Fifth Avenue, Second Avenue, and Washington Avenue. Based upon your field data, dedicated left turn lanes were studied and added to the design. At the same time, a geotcchnical study (part of the original scope of work) was conducted to determine pavement design parameters. With your approval of the street layout, we proceeded to complete the design of the project and made an initial review submittal to Mn/DOT. Their comments indicated the following: 1. They wanted to pursue other turn lane alternatives. 2. They requested concrete pavement in lieu of bituminous pavement. Resolution of the turn lane issues involved development of four options of lane configurations, review by your City Council and Mn/DOT, and a subsequent public meeting. The result of this process, which occurred between June 29, 1992, and October 13,199Z was a 42 -foot wide pavemen SHCRTELLrorr H&CRACKSCIV 0c, Sr. FAU.. MN ST CLOUD. MN CN7ApEYYA FALLS. W! AMfJ15pJ, W! 9=F, JAN- 21-1993 1652 Maq SEH PALLY OLSEN TO 12344240 P.03 Adams Street Reconstruction January 21, 1993 Page 2 between Fifth Avenue and Washington Avenue and a 47 -foot wide pavement between Fifth Avenue and Fair Avenue. No parking would be permitted north of Fifth Avenue and parking would be allowed on the west side only south of Fifth Avenue. The initial cost of a concrete pavement is greater than bituminous resulting in a higher total project cost. However, the City will receive increased benefit from a concrete pavement due to a service life that is longer than a bituminous pavement. In addition, Mn/DOT cost sharing formulas applied to the revised project result in the City's share of projected construction costs being approximately $100,000 less than the original project, principally due to an expanded no- parking zone. We have detailed our request for additional services in our December 23, 1992, letter. As a result of our meeting on January 11, 1993, we propose the following: PART I Additional Services Requested during Original Agreement A. Study and design left turn lanes $4320 B. Additional surveying 1870 C. Prepare four lane - striping options • PART I TOTAL $10,254 PART If Additional Services to Complete Design A. Preliminary Design I. Prepare final layout for approval $1988 2. Prepare easement descriptions 1984 3. Prepare preliminary cost estimate M Subtotal Preliminary Design X94 B. Final Design (We have not included preparation of detour plan, miscellaneous Mn/DOT requested revisions, and submittal of drainage and foundation reports as this work was included in our original agreement) Subtotal Final Design $18395 20% of Part II for not -to- exceed contingency 4 PART II TOTAL $27,705 • Adams Street Reconstruction January 21, 1993 Page 3 r.04 E The total cost of the requested amendment to our agreement is $37,959. This will result in an estimated net savings in total project cost to the City of Hutchinson of approximately $62,000 compared to the original project. If the information submitted is satisfactory, please sign and return one copy for our records. We would be available to meet with you to further discuss this matter at your convenience. We have proceeded with the final layout revisions and easement description preparations as requested. Sincerely, Short Elliott Hendrickson Inc. P DRB:ymb C: R. Scott Harri, SEH Approved by • Title Date: • • December 16, 1992 Scott Harri, Project Manager 5909 Baker Road, Suite 590 Minnetonka, Minnesota 55345 -5954 RE: Adams Street (TH 22) Cooperative Agreement Letting No. 3 /Project No. 94 -05 Dear Hr. Harri: We are becoming increasingly concerned and aggravated in respect to the apparent lack of development regarding the above referenced project. Since we last met on October 13th with MnDOT, neither I nor the State Aid Engineer have heard from you, except for my telephone call to you on December 2nd. I have not heard from you since then and still have not received any information on the progress of the project. Both the State Aid Engineer and I are concerned that we currently will not be able to finish all preparation required to complete the project next year. We still do have any information regarding right -of -way acquisition, • something that may take us several months to complete, nor has any progress apparently been made on the Cooperative Agreement. I understand that the scope of the project is not what you originally expected, however, both MnDOT and I feel that increased communication with them during the design process earlier this year could have prevented some of the redesign now being experienced. I sincerely hope that we will be able to complete the work in a forthright manner. Due to a major expansion at Hutchinson Technology (HTI) we anticipate an extremely busy year with residential and commercial development, and we will be under severe pressure to keep up. We hope that this project can progress smoothly from this point on. Si h IP. b Rode rg, P.E. D4fictor of xngineering CC: Gary Plotz - City Administrator Jon }z nslin - MnDOT District Letting Engineer Tom Behm - HnDOT District State Aid Engineer • Dan Boxrud - SEH Minneapolis Office Manager City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (611) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Prim!cd on Wr rlyd rare, - ASEH 0MINNERS ■AMWECTS EPLANN(RI December 23, 1992 Mr. John Rodeberg, P.E. Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson MN 55350 Dear John: 5909 BAKER ROAD, SUITE 590. MINNETONKA, MINNESOTA 55345 -599$4 612931_9501 RE: Adams Street Construction City Project No.: 94 -05 SEH File No.: 92336 Detailed for your review is our request for additional services on the above named project. Our request pertains to the services provided on the project to date and for proposed services to complete the project design. Attached is the revised proposed schedule for your information. There are two main reasons underlying our request. First, Adams Street is now proposed as a 42 -foot wide street with two through lanes and a common center turn lane north of Fifth Avenue and a 46 -foot street with two through lanes, a common center turn lane, and a parking lane adjoining the west side of Fifth Avenue to Fair Avenue. The request for proposal indicated a 44 -foot wide street with two through lanes and parking on both sides. Second, the bituminous pavement is now proposed to be concrete pavement. In Part I that follows, we will detail the additional services already provided under the original contract. Part II will detail our request for additional services for completing the project as currently proposed. Part I Three major items occurred during the initial project design phase that was beyond the scope of our services. Each is best described as follows: On March 30, 1992, you requested SEH to analyze formal turn lane design at the major intersections of Adams Street with Second Avenue, Fifth Avenue, and Washington Avenue to include truck turning radii. Pursuant to this request, we furnished you with an intersection counting form which your staff used in making A.M. and P.M. peak hour count determinations. With this information we developed recommended turn lane designs for these intersections and forwarded to you our preliminary findings on April 22, 1992. Based on this information, you instructed us to proceed with design layout for formal turn lanes at Second, Fifth, and Washington Avenues. The preliminary design of turn lanes at these major intersections resulted in awkward geometric design at other intersections within the project. It was then decided to include formal turn lanes at all intersections on the project except Third Avenue and Fourth Avenue. The cost to prepare the study and layout design inclu subsequent modifications was $4,320. IV SHORTELLIOTT HENDRICKSON INC ST PAUL. MN ST. CLOUD. MN CHIPPEWA FALLS, WI MADISON WI -/ I • City Project No.: 94 -05 December 23, 1992 Page 2 2. Our April 14, 1992, letter to you identified missing cross - sections and survey information originally anticipated to he part of the Mn/DOT electronic data base. In addition, the Mn /DOT data base did not provide expanded information at the intersecting streets to determine design grades. You authorized us to proceed with the additional surveying work for a not -to- exceed cost of $1,870. 3. On June 29, 1992, a meeting was held at the Hutchinson City Offices. Representatives from Mn/DOT and SEH were present to discuss the preliminary review conducted by Mn/DOT on plans submitted three weeks earlier by SEH. The result of this meeting was three -fold. First, Mn,1DOT indicated their strong preference that plan preparation must follow Mn/DOT standards concerning sheet layout, tabulations, and schedules. Mn/DOT had previously indicated the possibility of plan preparation being less restrictive, perhaps even less detailed than MSA standards. The second major area dealt with the review of the proposed through lane, turn lane, and parking design. As a result of discussion, SEH was instructed to prepare four options of geometric layout for further review by Mn/DOT and the City. These four options can be summarized as follows: • Option Number One — was as the project was proposed to Mn/DOT originally. This included formal turn lanes at intersections with Fifth Avenue, Second Avenue, First Avenue, and Washington Avenue. Parking would be provided on both sides of the street except where turn lanes were proposed. Option Number Two — provided for a continuous two -way left turn lane at all minor intersections and formal turn lanes at Fifth, Second, and Washington Avenues. Parking was allowed only south of Fifth Avenue beyond the turn lane limits. Option Number Three — expanded the continuous two -way turn lane for the entire length of the project from Washington Avenue to Fair Avenue. In addition, Option Number Three examined an offset turn lane for northbound traffic at the Fair Avenue intersection and included formal turn lane striping options at the Oakland Avenue intersection with Adams Street. This option did not allow any parking along the entire corridor. Option Number Four —was a further expansion of Option Number Three in that it examined the geometries for adding a 10 -foot parking lane to the west side of Adams Street between Fair Avenue and Fifth Avenue to accommodate the commercial businesses along that stretch of the street. Two variations of this option were proposed. The pavement width required to add a parking lane would impact the existing mature tree growth along this stretch of the street, necessitating removal of • trees from either one side or both sides of the road. City Project No.: 94 -05 • December 23, 1992 Page 3 Thirdly, Mn/DOT recommended a concrete pavement versus a bituminous pavement. With the prospect of the City's share of the street cost going down due to less on- street parking, SEH was instructed to change to concrete pavement. The cost of studying these options was $4,064. The total cost of the three items of additional services already provided under the original contract is $10,254. Part II On September 8th, 1992, a public hearing was conducted by the City Council to solicit input from the property owners along Adams Street to determine their need for parking and to what extent along the corridor parking should be provided. The results of that meeting indicated that parking was desired only for the west side of Adams Street between Fifth and Fair Avenues to serve the commercial area. A meeting was then held on October 13, 1992, with City, Mn/DOT, and SEH representatives to discuss the findings of the public hearing and to reach a consensus to the furtherance of the design of Adams Street. The major conclusion at this meeting was the agreement that Option Number Four was the preferred option. A modification to the recommended lane widths in the area of the project between Fair Avenue and Avenue was discussed in order to preserve the mature trees on the boulevard. Mn/DOT recommends 14 -foot northbound through lane, a 12 -foot, two -way common left turn lane, a 12 -foot wide southbound through lane, and an 8 -foot wide parking lane along the west side. The total width is 46 feet face- to-face. Existing Adams Street is 50 feet face -to -face. In order to minimize tree damage by the future construction, it was determined to center the proposed 46 -foot street within the existing 50 -foot street. This will require a geometric transition at the Fifth Avenue intersection. Review and approval by Mn/DOT is necessary prior to commencing with final design of the project. In addition, temporary construction easements and permanent right -of -way easements need to be prepared as soon as the final geometries are approved by Mn/DOT. A preliminary cost estimate needs to be prepared and submitted to Mn/DOT. Mn/DOT requested the cost update because the project is larger than originally budgeted by Mn/DOT. Additional funds may need to be encumbered by Mn/DOT. Our request for additional services for Part II will describe the additional services needed prior to commencing the final design effort and the tasks involved in completing the final design. • • City Project No.: 94 -05 December 23, 1992 Page 4 The first phase is to complete the preliminary design. There are three major task activities involved in the preliminary design phase: Finalize the street alignment on Adams Street which includes determination of the transition at the Fifth Avenue intersection and establishes right -of -way requirements along the project corridor. The individual tasks involved include: Hour Estimate ■ Layout and design 6 ■ Drafting 12 ■ Computer 12 ■ Meet with City and Mn/DOT 4 ■ Make necessary revisions, modifications 8 Estimated cost for this part is $1,988 including customary expenses. 2. Prepare easement descriptions. There are approximately 80 parcels involved along the frontage. Each parcel would require a temporary construction easement to permit the • placement of new concrete sidewalk and installation of new sanitary sewer and water services. In addition, we estimate approximately 16 parcels will have permanent right -of -way required from them to permit sidewalk construction to occur. As part of this work, we have budgeted that the City will furnish the easement form, the legal description, the list of parcel ownerships, and would meet with the individual property owners to obtain their signature. Our work would involve the preparation of the documents and the writing of the individual descriptions. Our estimated cost for this work is $1,984 including customary expenses. Prepare preliminary cost estimate. At our last coordination meeting with Mn/DOT on October 13, 1992, John Henslin identified that the project scope has grown since Mn/DOT originally encumbered funds for the Adams Street reconstruction. To ensure timely allocation of money, John Henslin has requested that the City furnish a preliminary cost estimate for the street portion of the project following preliminary design. We estimate 15 hours of engineering and technician time is required. The estimated cost for this work is $722 including customary expenses. Subtotal for Preliminary Design Services is estimated to be $4,694. The second phase of Part 11 is the final design phase for Adams Street. The change from a bituminous surface to a concrete surface and the additional schedules and tabulations requires significant effort. For instance, the concrete pavement design requires a detailed jointing layout and the schedules and tabulations require an expanded quantity takeoff and a duplication of quantity breakdowns into numerous categories placed on many plan sheets. In addition to these two items, Mn/DOT is requiring the storm sewer plans be separate from the street plan and profile sheets. City Project No.: 94 -05 • December 23, 1992 Page 5 The following table summarizes the task items and hour estimates per general employee classification to complete the final design of the project. Task Item Hours Project Manager Project Engineer Technician Computer Clerical Design Concrete Pavement 2 4 Concrete Jointing Layout 1 7 40 40 Prepare Separate Storm Plan Sheets 2 6 20 20 Modify Plan and Profile Sheets 2 2 11 11 Modify Detail Sheets 2 10 10 Revise Removals Sheet 3 3 Miscellaneous Mn/DOT Revisions 1 1 8 8 Schedules & Tabulations Revisions • Storm Sewer • Removals (3) • Alignment • Earthwork • Public Utilities • Castings 3 8 24 24 Estimate Quantities and Transfer to Schedules & Tabulations 1 6 100 16 Detour Plan 1 2 16 16 Resubmit Colored Cost Share Plans 2 2 8 Resubmit Foundation Report 1 Revise and Resubmit Drainage Report 1 1 3 4 Mn/DOT Schedule 1 2 2 4 3 TOTALS 19 45 248 132 19 The Total Estimated Cost for the Final Design Phase is $20,8 75 and includes customary expenses for printing, mileage, shipping, and copying. The total for Part II is estimated to be $25,569. • City Project No.: 94 -05 December 23, 1992 Page 6 0 • Based on the foregoing, we would propose to increase our not -to- exceed budget by a total of: Part I $4,320 1,870 4.064 Subtotal $10,254 Part II $1,988 1,984 722 20,875 Subtotal $25,569 TOTAL $40,934 (plus 20% for NTE) = $30,680 After you'd had a chance to review this information, we'd be glad to discuss this with you at your convenience. If the information is satisfactory, please sign one original and return to us for our records. Sincerely, Short Elliott Hendrickson Inc. c aaniel R. Boxrud, Branch Office Manager Enclosure: 2 c: R. Scott Harri, P.E. APPROVED BY: Date: Tentative Project Schedule Adams Street Reconstruction (TH22) City Project No.: 94 -05 Item Prepare final alignment plan and submit to Mn/DOT and City r1 U Date January 8, 1993 Prepare preliminary cost estimate and permanent and temporary easement descriptions January 13, 1993 Receive alignment approval from Mn/DOT and City Begin preparation of final construction plans and specifications Submit final plans to Mn/DOT for review Complete MruDOT requested plan revisions and submittal documents Obtain ROW and easements, complete cooperative agreement and advertise for bids Bid letting Mn/DOT certify low bid and Council award Begin construction Substantial completion Final completion *Allows for 5 month period from initial contact for ROW and easement acquisition. January 15, 1993 January 18, 1993 February 15, 1993 March 15, 1993 *June 11, 1993 July 2, 1993 July 13, 1993 July 26, 0 November 12, 1993 June 15, 1994 • 9- F C M E H 0 R A N D U M January 21, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Request for Proposals (RFP) for Southwest Area Development We have had a meeting with property owners in the southwest area of the City (West of School Road and north of South Grade Road) regarding development of the area. There are a multitude of potential problems with the development of the area, including: • ► The majority of the area is currently outside the municipal limits, and covers many different property owners. P. Most of the area is outside of the land that can be served by the existing storm sewer system. Development would require new outlets to Otter Lake across properties of several owners. Multiple owners are located within each drainage area. The Shoreland Ordinance also requires sedimentation ponds prior to outletting to the lake. How should they be located? How do we create a drainage district? . Only the north portion of the land can be served by sanitary sewer without the addition of a lift station. We are currently undertaking a review of the system through the Wastewater Facility consultant, Donohue. Cooperation and coordination between property owners will be required. ► Most of the area is outside of the Municipal Electric service area. Each property owner is being asked to deal with the REA to buy into the Municipal Utility, however it is unsure whether or not this is possible. • City Hall Parks & Recreation Police Departnvent 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - SK Area Consultant RFP January 21, 1993 - Page 2 ► The Comprehensive Plan calls for collector roads which straddle several properties, some of which do not wish to come into the City immediately. Also, additional roadways will need to abut properties, requiring cooperation and coordination efforts. The two main roads needing coordination are the Roberts Road extension to the south, and the east -west collector road proposed to run from School Road to Lakewood Drive. ► The largest portion of area is in the Adry Johnson estate. Coordination with an estate creates added complications. P. Time is of the essence to meet demands and deadlines. The City is virtually out of easily developed land. This additional area is needed to meet the expected demand. Based on our discussions with the various land owners, it appears to be unfeasible to have each provide separate planning services. A coordinated effort without the City's assistance is unlikely to provide a comprehensive system of development, and certainly will make coordination with Staff and land owners difficult. n \J We recommend contracting with Barr Engineering to provide is comprehensive development planning for the area, due to their previous work in the area with storm water management and their expertise in development planning. We propose have a contract presented at the next Council meeting. We propose to add a "surcharge" expense rate to the normal development expense rate of 22% to offset the additional expense to the City. It is expected that this may be in the 4 - 7 % range, depending on the level of additional work required. <Jj> 49 C LJ Nd M E M O R A N D U M January 21, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Request for Proposals (RFP) for Bridge Consultants The Bluff Street bridge is proposed to be replaced due to its current condition rating. In order to obtain state and federal funding, a formal process must be completed to initiate the reconstruction process. The cost of these services are included in the 1993 Engineering Budget. We believe that we have enough funding to also begin the process on the proposed 5th Avenue SE bridge. We propose to send RFP's to the following three consultants, which specialize in this work: Widseth, Smith, Nolting BRW Erickson Engineering These three firms have previously completed projects for McLeod County and are all highly recommended. This proposal would include all portions of the required services, with Phase 1 being the initial submittal. Phase 1 would be completed and funded in 1993, with the proceeding Phases being completing in 1994 and beyond. We recommend authorizing the Engineering Department to send RFP's to the firms noted for consulting services for the Bluff Street, and potential the 5th Avenue SE, bridge. <Jj> City Hall 37 Washington Avenue West (612) 587 -5151 Parks fr Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled parer - Police Department 10 Franklin Street South (612) 587 -2242 • 0 C M E M O R A N D U M January 21, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Designating LGU (Local Government Unit) for Wetland Management The Minnesota Wetland Conservation Act of 1991 requires that counties designate a LGU (Local Government Unit) to review wetlands that may be encompassed by the Act. Cities may designate that they be the LGU in the City limits. Currently, the County must work through the red tape, and the Review Committee is already designated by law to include a representative of the SWCD (Soil & Water Conservation District), BWSR (Board of Water & Soil Resources) and the local engineer (in the current case, the Count Engineer). The County Environmentalist currently administers the program. If we designate the City the LGU, the review committee will be the same except the City Engineer would take the place of the County Engineer, and we would then need to administer the program. Since the rules are very stringent regarding the latitude of the review committee, it shouldn't matter one way or the other which engineer is on the committee. However, unless we decide to have the City be the LGU, the County will continue to provide the administration of the rules. I therefore recommend that <Jj> City Hall 37 Washington Avenue West (612) 587 -5151 CITY the not designate Parks & Recreation 900 Harrington Street (612) 587 -2975 itself as the LGU. Hutchinson, Minnesota 55350 - Printed on recycled parer - Police Department 10 Franklin Street South (612) 587 -2242 9 _T 9 0 C DATE: January 20, 1993 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING FROM R -1 TO I -1 REQUESTED BY HUTCHINSON TECHNOLOGY AND FROM R -1 TO C -4 WIGEN PROPERTY Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On December 21, 1992, Hutchinson Technology Inc., submitted a request to rezone property from R -1 (Single Family District) to I -1 (Industrial District) and from R -1 (Single Family District) to C -4 (Fringe Commercial District) the Wigen Property, located in Hutchinson Industrial Plat. A public hearing was held at a regular meeting of the Planning Commission on Tuesday, January 19, 1993, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 7, 1993. 3. It was the consensus of the Planning Commission that the request was appropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be approved based on the findings set forth above. City Halt 37 Washington Avenue West (612) 587 -5151 Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on Wcgdol papa Police Department 10 Franklin Street South (612) 587 -2242 9 �T • _ V • � Y t i a y \J r • _ f J N ••rte 3; � ar Ca „�� '6•acc � y - �, / y� • - to i y I �i �• / � to . ,ENUE i c d• _ Z nI J a^ u r f �W •Y• ;•!� ___ ._ \fix �a I ti AREA TO BE ONE[ FROM R -1 TO 1 -1 AREA TO BE REZONED FROM R -1 TO C -4 4(-- TN i EAST — �: I 3� a_1/JF LINaY_ o a x y 6 C p I I 0 HI - R_3 �IJ y —0 � LLTOP --� a••; -- �'— b rl : W I Q' 1. r I SECOND AVM I I I .• I ••aV l ) ..J a n • L J M E M O R A N D U M DATE: January 20, 1993 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION TO BEGIN ANNEXATION PROCEEDINGS IN LYNN TWP REQUESTED BY DAN HUEBERT (ROGER STEARNS PROPERTY) The Planning Commission recommends approval of the annexation proceedings. 9-A! I . PETITION FOR ANNEXATION U �� ✓J�l. 3 112 TO THE CITY COUNCIL OF HUTCHINSON, MINNESOT 3S .00 CITY OF HUTCHINS PETITIONERS STATE: 1. T se eLrn hat the undersigned, the sole or all or a majority .o€ —ttre owner o t e o lowing escri e property lying —7n the ownship of 1. -vr4N County of McLeod, State of Minnesota. The undersigned petitioner(s) respectfully represents and states that he PkTr is sole owner of the following described lands: Q+4a4keeC -- 2. That said property is unincorporated, abuts upon the limits of the • City of Hutchinson, and is not included within any other municipality. 3. The acreage of such area is la.`TZ 4. The reason for the requested annexation is 12LcIf r55 5. The population of the area is ON PETITIONERS REQUEST: That pursuant to M.S. 414.033, said property be annexed to and included within the City of Hutchins n, DATED: 1 a- 51 -Cj-;L- SIGNED: �J 3 �� i R -I RODERTS �+ l i n / H01 0. / / P • e /a i� t \ �. 3� 7d14•.t� let •� ! �"fa:M �D `Oq�ln � fO i ' . z n f Soa y r / T DRIVE f /f 'i � • ; �� .. � ' • 7 f j �. / '/ d k, i + a +I.•a / ?+ azo ,8 ¢b n �'�♦ + �'• zI — — _. __ (e '. V / • �.°j ± + y� � u� a • a i WOORALD / IU •, n �' •_ �� a3X3NNH 39 01 V30 I n U • • M E M O R A N D U M DATE: January 20, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF SKETCH PLAN SUBMITTED BY RICH WESTLUND, LYNN TWP, 2 MILE RADIUS The Planning Commission recommends approval subject to providing restrictive covenants stating future annexation take place when city services are available, perk tests are provided prior to preliminary plat and certified installers and inspectors of the septic systems required. • •. :- NY_....._.- �`+��ai {rte • LYNN NSHIP 116 NORTH CODE-5 RANGE 30 .car• I ...[ J l Trr _,-` =tpu � J<J< kl•!M � NNYi hM:• Nry •`Ny L11 •�u({lJJ•,7�l��l•y«NN =I+Y Y. NW�A•• I:N -Ar' - ---- WALY I.`G •[lu V � l '„f _ ►:! nsr• 7n"°+°NU'a sra aa'i F-- 1. 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L �lV ` t0 n aA[r • 2I m IA• 1 I•YCZ1 EM.•OMY ltK lOA43 elm .!I`- LLO OLf01] LLL...�� AtLd n ff A0 >+ I•(A•CAt E s•o K11 s ° ° Y RO A1lY ■T N TIM 0 . nll , ysx KW Z t'AY •' PVN Iw t m 7. T'Q ''r■o °<�' p 1°C 'ti R� ; NMrYT 0TIO ,<t ftm aITO ]NnL[T }Otw ( - 'y�Ti♦ •. s uo la . Issso +r1J II d �■ICFr 1 r :rte` L L _'Fiai •n.11]7i'fz I0O F L 1 ' I ®IOMO: ` NLLnI ' • - p I� N<A LN] . (�� LiNAtY' J O]M I orro i7i �J ]i . I ae' e 11 =. p ]0 t Wb [17.70 wa [ M Z" .41YINA j nu 11 Alwima fTLMNO[rT is ?3 Ip"a'°ia 3 . �_ EWtxOL • 0s rt0 •� MOG •� .est LE �< - LrvwLr w NO a0 I 6 • 'O•' -Imi < -'.•may >; �iroOno ,p 0• 00°�N•M°•j�� 17. / •l•�r�r{sS`. }�C�. h < •'�' .�.... .1 . STA so I OEM OU31131 II■ Lq0© Elv[A. • .afAN[- : OLE701] IINF� 1 p minim ;gL lw a ■�IO•T� Iq ) ! <i'•�T1]]� Ip • <WTf01lI l� RAAt -J�Eya LS]L �J ))(( 3 , • 'CO..n' 1= ^r '� • rTO f sm ST.T�pr STAr .4 T Ll•AA.(1- •AYIY '-x. N A°T ' p • n M7° A Mi/ np l, A.I MAAOQQNOIN L !t0 W • p • q _ • ro OLEMN L[nTL bw <WN[ I1P[[ L`B pyryT SMALL TRACT OwNERf = ; � -- �,. I s wN. w�. =.r.._ Y°r• w :wI � •<w w r! w�a.�•'w L• r r.•...r Yy < `cr.r l . rAr.v.�•Z I L.<_. I1• q p n.. Yom..• � N i �.1r • • � +R . ■E--. r' I r. _. � n • � �� 4y Y..... Jy Y • ��. l• • Y�IYY.I� ly ' '• : •mil` � y < Ya flay jL T:Ap '�A. �I-a.- .yN Ink 1 6w, FISHtop IRM ". � � ��,. �� f cif" ► �� A P4 0 INS= M-6.46 0 11 E M E M O R A N D U M DATE: January 20, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF SKETCH PLAN SUB14ITTED BY JOHN BERNHAGEN, HUTCHINSON TWP, 2 MILE RADIUS The Planning Commission recommends approval with no objection. J 9 -M, HUTCHINSON TCwnSwP u7 NORTH CCOE -2 RANGE 29 WEST MEEKER i 6�WR IYA ? � l I i- A' NASSiM V6LlEV IPoGE SI SMALL TRACT OWNERS +c 6�WR IYA ? � l I i- A' Cl UGrn iwy�in�dj7;0» .r ff11 %�- _. 4. J �a �j jac,`sfi' Su -�fKt r r • - avia .o 3 7uA4 am a_ 011 30 -3qc. Hld L a, a au"4 -1414 /4aavw A / 0 • HUTCHINSON Tuesday, 1. CALL TO ORDER FOR YOUR INFORMATION MINUTES PLANNING COMMISSION January 19, 1993 The meeting was called to order by Chairman Clint Gruett at 5 :30 p.m. with the following members present: Dean Wood, Bill Craig, Roland Ebent, E1Roy Dobratz, Roger Gilmer and Chairman Gruett. Members Absent: Craig Lenz Also Present: John Rodeberg, City Engineer, Jim Marka, Building Official and G. Barry Anderson, City Attorney. 2. MINUTES Mr. Ebent made a motion to approve the minutes of the regular meeting dated Tuesday, November 17, 1992. Seconded by Mr. Dobratz the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REZONING FROM R -1 TO I -1 REQUESTED BY HTI AND FROM R -1 TO C -4 WIGEN PROPERTY Mr. Craig abstained from voting and stepped down from the table due to conflict of interest. Building Official Jim Marka explained planning staff talked to Wigens in regard to including their property in the rezoning. Mr. Craig representing Hutchinson Technology presented sketches of the site plan. He explained the history of the buildings and the proposed plan. Mr. Craig also commented on the traffic flow and parking changes. There was discussion on the water treatment and copper levels. Discussion followed on the 7' exit off of Hwy 7, the use of neighboring owners property and the possibility of the service entrance as a one -way street. Mr. Glimer made a motion to close the hearing, seconded by Mr. Wood the hearing closed at 5:53 p.m. Mr. Ebent made a motion to recommend approval to City Council. Seconded by Mr. Dobratz the motion carried unanimously with Mr. Craig abstaining. HUTCHINSON PLANNING COMMISSION MINUTES JANUARY 19,1993 • (b) CONSIDERATION OF REZONING FROM R -3 TO R -4 REQUESTED BY AUGUSTA BUILDING CORPORATION SOUTH OF PLAZA HEIGHTS ADDITION Mr. Greg Solsrud, Augusta Building Corporation, commented on the proposal to build an apartment complex on property originally zoned for that purpose. He stated a preliminary plat will be presented shortly. Building Official Jim Marka commented on the staff recommendation to continue the hearing until the plat is submitted. City Engineer John Rodeberg stated the original zone was intended for apartments and recommends access to be off Century Ave. Mr. Solsrud stated the development would be in two phases of 24 units and the preliminary plat will be of the entire acreage. Mr. Ebent moved to continue the hearing to February, seconded by Mr. Craig the motion carried unanimously. • (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CONNIE CAMPA, CROW RIVER KARATE SCHOOL, HWY 15 N Chairman Gruett opened the hearing at 6e05 p.m. with the reading of publication $4473 as published in the Hutchinson Leader on Thursday, January 7, 1993. The request is for the purpose of considering a conditional use permit to allow the owner to construct a karate school located on Hwy 15 N. Ms. Connie Campa, Crow River Karate School, commented on the proposal for a wood frame building. Building Official Jim Marka explained the type building and the foundation on filled property. City Engineer John Rodeberg commented on the services to the property. He stated generally the developer pays for the connection fee. In this case, the dev-_ >.(oper would pay for the cost to contract for installing services to the property. Ms Campa stated there will be hardsurfaced parking for 18 stalls. She also commented on the drainage. 2 0 . HUTCHINSON PLANNING COMMISSION MINUTES JANUARY 19,1993 Mr. Rodeberg stated this is a good use for the property. Mr. Craig moved to continue the hearing to February to allow the owner to present a complete site plan, seconded by Mr. Wood the motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION TO BEGIN ANNEXATION PROCEEDING IN LYNN TWP REQUESTED BY DAN HUEBERT (ROGER STEARNS PROPERTY) Mr. Roger Stearns, owner of the property to be annexed, described the proposal for annexing 12.7 acres and commented on the development plans. City Engineer John Rodeberg explained the property line as shown on the map. Building Official Jim Marka commented on staff meetings with area developments to identify property proposed for . annexation. Mr. Craig moved to recommend approval of beginning annexation proceedings, seconded by Mr. Gilmer the motion carried unanimously. (b) DISCUSSION OF PLAT SKETCH SUBMITTED BY DAN HUEBERT IN LYNN TWP Mr. Huebert presented a sketch plan of the area in Lynn Twp to be annexed. City Engineer Rodeberg explained the location of the property and the proposed plat. (c) CONSIDERATION OF SKETCH PLAN SUBMITTED BY RICH WESTLUND IN LYNN TWP, 2 MILE RADIUS Mr. Rich Westlund explained the location of the property across Otter Lake from the city. He stated they are not interested in annexing but would have restrictive covenants regarding city water. City Engineer John Rodeberg commented on problems with septic systems in the area and the servicing of the area. • Building Official Marka commented on the DNR 3 HUTCHINSON PLANNING COMMISSION MINUTES JANUARY 19,1993 . requirements. There was discussion of the legality to require property owners to hookup to city services in the future. City Attorney G. Barry Anderson commented on the question of legality. Mr. Rodeberg stated septic system failure is more of an issue now than before. He also commented on the growth of the city. Discussion followed on the number of lots and size of each lot. Mr. Craig made a motion to approve the sketch subject to the developer providing restrictive covenants stating future annexation take place when city services are available, percolation tests are provided prior to preliminary plat and certified installers and inspectors of the septic systems required. Seconded by Mr. Dobratz the motion carried unanimously. (d) CONSIDERATION OF SKETCH PLAN SUBMITTED BY JOHN BERNHAGEN, HUTCHINSON TWP, 2 MILE • Mr. John Bernhagen commented on the proposal and stated he will have percolation tests done. He explained the township board is not in favor of a blacktop road in the development. Mr. Craig made a motion to approve with no objection, seconded by Mr. Wood the motion carried unanimously. (e) DISCUSSION OF HOUSEHOLD HAZARDOUS WASTE RECYCLING CENTER PRESENTED BY PAUL HELCHOIR, MCLEOD COUNTY 1. The county board voted to pursue plans for a Hazardous Household Waste Collection site. 2. The county board directed Mr. Helchoir to pursue the feasibility of the County Fairgrounds for the site. The Scope is to provide a Houschol.3 Hazardous Wash, Collection facility to McLeod County residents. Mr. Melchoir commented on the funding sources available and explained what household hazardous waste basically is. 4 0 HUTCHINSON PLANNING COMMISSION MINUTES • JANUARY 19,1993 He presented a drawing of the proposed facility floor plan and explained the use of the building. (f) DISCUSSION OF COMPTON -ANDERSON SKETCH (SCHOOL RD AND SOUTH GRADE RD) City Engineer John Rodeberg commented on the wetland area in the development. There was discussion of the present building in the area. Mr. Dennis Kahl stated the development would be in 3 phases. Discussion of the Baptist Church property and access. City Engineer Rodeberg stated this is a favorable use of the property. There are 28 acres in the development. (g) COMMUNICATION FROM STAFF 1. Building Official Marka commented on a sketch presented by Jim Johnson on Texas Ave. • 5. OLD BUSINESS NONE 6. ADJOURNMENT There being no further business the meeting was adjourned at 7:50 p.m. • 5 OPEN -HOLO COUNCIL REPORT 1990 TMPRO.BDS ALL TECH ENGINEERING 1990 TICB ARNOLD & MCDOWELL 1992 TICB ARNOLD & MCDOWELL CENTRAL GARAGE CARQUEST AUTO PARTS CHAMPION AUTO HANSEN TRUCK SERVICE HUTCHINSON WHOLESALE JERRYS TRANSMISSION MTI OIST.CO SCHMELING OIL CO STAR SWEENEY BROS TRACTOR TOWN & COUNTRY TIRE ZEP MANUFACTURING CO • GENERAL FUND TUE JAN 26, 199-, 9:38 AM PROJ.90 -20 LET 10 1990 DOWNTOWN REOEVELOPME SHOPKO PROJ PHASE II FILTERS ANTENNA CARTRIDGE CLEANERS, LAMPS FILTER SPINDLE RH GEAR, LUKE, FLUID WINDSHIELD REPAIR U CUPS,O RINGS, SEALS,WIP FRONT END ALIGNMENT ZEPLON A.J.SCHAAKE CO. 12 SERVICE PLAQUES AAGARD WEST JAN TRASH SERV ALLIED MECH.SYSTEMS SPRINKLER SYSTEM INSPECTI AM RISK SERVICES JAN PROF SERV BENNETT OFFICE SUP. SERVICE CONTRACT BETTE MAGYAR JOHNSON PHD PROF SERVICES -HO6AN CASH DRAWER #4 VIDEO TAPES CENTRAL GARAGE DEC REPAIRS CENTURY LABS CLEANERS CIVIL ENGINEERING NEWS ONE YEAR SUBSCRIPTION CLAREYS SAFETY EQUIP BACK PLATE ASSY COUNTY TREASURER COUNTY DL FEES CROW RIVER PRESS ING BLANK BUSINESS CARDS CULLIGAN WATER COND JAN SERVICE DENNISON, STEVE BASKETBALL OFFICIAL DEPT NATURAL RESOURCES TITLE REG. FEES DEPT OF LABOR & INDUSTRY LICENSE- P.FORCIER EARL ANDERSON ASSOC SPYRO SLIDE ELECiRO WATCHMAN SEMI ANNUAL CHARGE ELK RCIVER CONCRETE PRODUC 2 REGISTRATIONS EVLYNN BAUMGARTEN & MHFA HOUSING REHAB FORBES AUTO REPAIR WORK GALLES, LORI VOLLEYBALL REFUND •GOV FINANCE OFFICERS ASSC GREEN THUMB EMPLOYMENT & 1993 SUBSCRIPTION WORKERS COMP 3RD QTR -R.HA HENSEN, MARK IC60 CONF EXPENSES HUTCH CONVENTION & DEC LODGING TAX HUTCH FIRE & SAFETY INSPECTION $2,951.2? $2,951.27* $616.50 $616.50* i ri4 ri44 U $180.90 $76.77 $50.53 $81.28 $669.64 $87.76 $203,68 $60.00 $405.43 $32.95 $62.04 $1,892.68* $633.11 $486.29 $242.50 $800.00 $15.00 $240.00 $67.62 $8,502.59 $391.30 $29.00 $89.95 $91.00 $251.21 $16.50 $198.00 $648.00 $10.00 $5.430.32 $191.70 $32.00 $840.00 $272.15 $25.00 $65.00 $60.00 $150.39 $1,368.96 $SS.72 page 1 OPEN -HOLD COUNCIL REPORT TUE, SAN 26, 1993, 9;7,31 AM page 2 HUTCHINSON A^iBASSf+DOR.S HUTCH Sisk - - - - $500.00 HUTCHINSON LEADER ADS $394.14 HUTCHINSON UTILITIES LAMPS,LUMICAIRES $14,772.37 LAMP, MARY SR.TOUR REFUND $20.00 LAMPLIGHTER II COUNCIL MEETING $89.30 LEAGUE OF MN CITIES 3RD QTR GEN LIAR $49,538.00 LOGiS NOV COMP CHARGES $13,471.49 MARCO BUS.PRODUCTS TYPEWRITER REPAIR $126.91 MARKA, JAMES ICSO CONF EXPENSES $144.74 MINN U C FUND 4TH QTR $33.39 MINNESOTA BLUEPRINT DISP -LIQ $98.91 MINNESOTA GFOA 1993 DUES $15.00 MN DEPT OF AGRICULTURE PESTICIDE LICENSE $10.00 MN MAYORS ASSC 1993 DUES $.10.00 MN REC & PARK ASSC 1993 DUES- D.MOON $260.00 MN. CRIME PREVENTION QFFI MCPOA MEMBERSHIP $25.00 MOON, DOLE MEETING LUNCHEONS $14.60 MR. MOVIES HOUSESITTER $2.42 NATIONAL ARBOR DAY FOUNDA 1953 DUES $10.00 NATL INST FOR CERT IN ENG 1993 RENEWAL $20.00 NO STATES SUPPLY INC EYEBOLTS RETURNED $72.34 PC EXPRESS SUMM SUMMAGRID $11,16S.31 PEARCE, LORRAINE SR. TOUR REFUND $20.00 POLK & CO,R.L. POLK DIRECTORY $173.06 QUADS ELECTRIC REPAIR & INSTALL EMERG LI $875.00 QUADT PERFORMANCE WINDOW TINTING $295.00 •SCHRAMM IMPLEMENT UPS CHARGE $4.50 STANDARD PRINTING RECEIPT BOOKS y $135.81 TEWES, EVA SR. TOUR REFUND $34.00 TKOA PROF SERVICES $6,883.17 TWO WAY COMM INC PARTS $320.49 UNITED BLDG CENTERS 62# $164.53 UNITED LABORATORIES SHARP SHOOTER $173.80 VENETIAN PLAYHOUSE 46 TICKETS FOR 2 -24 $816.50 VICTORIAN INN 2 NIGHTS FOR FB TOURNEY $97.90 VIKING INT'PRODUCTS VIP 13 POLY BAGS $103.82 WAHL, ORVIS PLATES $27.00 WATERPRO WOVEN FABRIC $702.90 WEST PUBLISHING CO MN ST AN 93PP $317.51 WILLMAR TECHNICAL COLLEGE FIRST RESPONDER COURSE $1,570.50 WOODS PAINTING CENTER 2 GAL AQUAVELANT $78.22 XEROX CORP 1035 USAGE $879.32 YOUTH CENTER, TRANSFER OF FUNDS $18,000.00 - $143,670.26 PAYROLL FUND AETNA VARIABLE LIFE ASS. EMPLOYEE CONTRIB 1 -22 $490.00 AMERICAN FAMILY INS CO. EMPLOYEE CONTRIS 1 -22 $144.04 G.T. GROWTH EMPLOYEE CONTRIB 1 -22 $175.00 GLOBAL FUNDS INC EMPLOYEE CONTRIB 1 -22 $288.46 GREAT WEST LIFE INS. CO. EMPLOYEE CONTRIB 1 -22 $85.00 EMPLOYEE CONTRIB 1 -22 $121.68 •H.R.L.A.P.R. ICMA RETIREMENT TRUST EMPLOYEE CONTRIB 1 -22 $1,245.00 PERA LIFE INS CO. EMPLOYEE CONTRIB 1 -22 $117.00 PERA- D,C.P. EMPLOYER CONTRIB 1 -22 $57.42 PRUDENTTAL EMPLOYEE CONTRIB 1 -22 $130.00 OPEN -HOLD _:OUNCIL REPORT TUE. jAN 2E, 1953, 9:38 Ail ----------------------------------------------------------------------- PUBLIC EMPLOYEES EMPLOYER CONTP.IS 1 -22 $10,991.21 TEMPLETON INC EMPLOYEE CONTRIB 1 -22 $9S.00 WADELL & REED EMPLOYEE CONTRIS 1 -22 $150.00 WITHHOLDING TAX ACCT EMPLOYER CONTRI6 1 -22 $23,225.38 $37,315.19* WATER/SEWER FUND AAGARD WEST JAN OFFICE PAPER $272.25 AM.WATER WORKS ASSN i YEAR SUBSCRIPTION $129.00 ARNOLD & MCDOWELL PROF SERVICES- JUNKER $790.09 CENTRAL GARAGE DEC RErPPAIRS $685.91 O.P.C.INO.INC CL2 & S02 $55.00 DEPT NATURAL RESOURCES ANNUAL WATER USE PERMIT $3,04S.92 DEPT OF LABOR & INDUSTRY EXEMPTION INVOICE $10.00 60PHER STATE INC DEC SERVICE $25.00 HARRIS MECHANICAL SEPT PREV MTCE $229.55 HUTCH COMM HOSPITAL EVALUATION- S.HANSON $385.S0 HUTCHINSON UTILITIES ELEC $401.94 ICMA COMPOSTING BOOKS $60.50 (,£AGUE OF MN CITIES 3RD QTR GEN LIAB $8,S08.7S LOGIS NOV CDMP CHARGES $2,398.52 MN SECTION CSWPCA REG- J.LANZ $25.00 MN VALLEY TESTING LAB TESTING $125.00 MN.WASTEWATER OPER.ASSN. DUES $80.00 MPCA REG- D.SMOGER $60.00 NORTHERN WATER WORKS SUPP KIT $79.68 INCORPORATED COPPER STUDY $7,940.00 •PACE QUADE ELECTRIC REPAIR EMERG LIGHT $61.55 QUEST ENGINEERING GAUGE $32.14 RANDY DEVRIES MPCA SCHOOL EXPENSES $57.8S SCRANTON GILLETTE COMMUNI RENEWAL $25.00 SERV -O -CAL REPAIR BOARD $57.08 $25,521.43* YOUTH CENTER HUTCH FIRE & SAFETY EXTINGUISHER INSPECTION $17.50 HUTCH TECH AUDIO CLUB SOUND SYSTEM RENTAL $150.00 JOE HAUSLADEN DJ FOR JR.HIGH DANCE $270.00 PIFFER, BRIAN BAND 12 -23 -92 $45.00 STAR CABLEVISION BASIC SERVICE ETC $22.45 WAKEFIELD, SCOTT FEBRUARY RENTAL $750.00 $1,2S4.9S* $214,222.28* 0 page 3 0 I'1i1E7IATE PAY rOUNC,71 .:E.On' AN 26, 1592, �N - - - -- _ -- - -- - - -- GENEFAi_ FUND DEFT NATURAL RESOURCES TITLE RES FEES GEPi.NATURAL RESOURCES ONR REG FEES MN COMMERCE DEPARTMENT CCNTINUEIN6 ED CREDITS NATIONAL ARBOR, DAY FOUNDA BULLETINS TARGET CENTER 103 TICKETS FOR ICE CAPAD PAYROLL FUND MN DEPT OF REVENUE EMPLOYEE CONTRIB 1 -22 $$60.00 $915.00 $17.50 $125.00 $927.00 $2,044.SO* $4,581.23 $4,681.23* $S 725.73* �:)a_ WIRE TRANSFERS TO DEPOSITORY TRUST CO. ----------------------------------------------------------- 1990 G.O.Medical interest 104,613.75 1990 G.O.Taxable Medical 1990 G.O.Taxable Medical 1990 1990 01991 1991 1992 1992 Improvement Bonds Improvement Bonds Improvement Bonds Improvement Bonds Refund Improv Bonds Refund Improv Bonds 1992 Improvement Bonds interest 152,659.38 principal 50,000.00, interest 61,837.50 principal 175,000.00 interest 45,227.50 principal 115,000.00 interest 32,750.00 principal 375,000.00 interest 38,928.13 LIQUOR FUND --- -- -- --- -- -- - - ---- Bernicks Pepsi - - -- ---- - - - - -- - pop - -- ------ - - - - -- 47.60 Chamber of Commerce 1993 dues 200.00 City of Hutch payroll 1 -8 5,589.92 City of Hutchinson lottery sales 750.00 Fronteer Directory advertising 155.80 Henry's Foods cigarettes 341.40 Hutch Telephone phone service 102.88 Hutch Utilities elec & gas 545.98 Hutch Utilities elec & gas 513.86 Ink Spots printing 25.90 MN Dept of Revenue Dec sales tax 14,402.98 rengler Trucking freight 797.87 $23,474.19 N I i 0 i B S • HUTCHIMN HANDICAP ADYISOHZ CDMNITTU January #, 1993 1. Call to Order Building Official Jim Marks called the meeting to order. In attendance - Don Todnem, Jim Marks, John Rodeberg, Steve Madson, and Mark Hansen. Absent - Scott Johnson 2. Agenda A) Review of proposed downtown handicap parking map and resolution to be presented to the City Council on January 12, 1993. Steve and John will review and finalize resolution. B) Reviewed the drafted letter to be submitted to McLeod County Zoning Administrator, Ed Homan, for response; directed staff to present to the City Council for authorization to submit. C) Directed staff to review City Parks for appropriate signage. Forward to Dolf for resolution. D) Identified barriers - letter to be submitted. Coast to Coast Town A Country Tire Evergreen Apts. Albrecht 011 Site Hutchinson Fire Hall Allen Office Faith Lutheran Church Century 21 Congregational Church Marquette Bank Hennen Furniture Citizens Bank Park Towers Dobratz /Hantge Funeral Home Keefe /Kasal Building - No pedestrian ramp Elementary School - Signage on west side Hutchinson High School Next Meeting is Monday mOrnin6, February It 1993 at 9.00, Council Chaabers (This is the notiee.) Agenda - Open agenda - discussion of objectives. JGM /mms cc: Gary Plotz 'Marilyn J. Swanson - Council Agenda Mark Hensen John Rodeberg Dolf Moon Steve Madson • Scott Johnson - 16765 St. Hwy. 15, Hutchinson Don Todnem - 127 -1st Avenue S.W., Hutchinson FOR YOUR INFORMATIOIJ • HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING DECEMBER 15, 1992 MINUTES I. CALL TO ORDER: 2:00 P.M. BOARD ROOM PARK TOWERS Chairman John Paulsen called the meeting to order. Members present- Don Erickson, Shirley Wass and Tammy Wendlandt. Members absent -Lyle Van Hale. II. CONSIDERATION OF MINUTES OF REGUALR BOARD MEETING NOVEMBER 17, 1992 There being no additions or corrections, Don Erickson moved that the minutes be approved as mailed. Shirley Wass seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNTS FOR PARK TOWERS PROJECT AND GENERAL FUND Budget status and monthly disbursements were reviewed. According to our year end figures, almost $5,000 will be added to Park Towers reserves even after spending $26,279 • towards the roofing project. Don Erickson moved that the financial statements be approved as submitted. Tammy Wendlandt seconded and the motion carried unanimously. IV. SECTION 23 /PARK TOWERS PROJECT 1. There are no vacancies and no rent receivables at Park Towers. V. OTHER BUSINESS 1. Joanne Peterson is doing an internship project for the HRA and HCDC. Her main project will be work on the Housing Survey; however, she will also be doing some research on how the HRA may facilitate affordable housing in Hutchinson. 2. Bob Kennebeck from the HCDC updated the Board on the Housing Survey status. More than 3500 surveys have been handed out to employees of Shopko, HTI, Hutchinson Medical Center, Wal -Mart and the School District and some mailings to Seniors has also occurred. Bob also informed the Board that about 100 units of housing development are in the planning stages. Augusta Housing, Inc. has been granted tax credits by MHFA and is a project of 24- 3bedroom units. The Real -life Cooperative is planning 36 senior units. Dean Lemanches is planning to build 24 condominium units which have a 2 car garage and are 2 bedrooms with a loft. Other bankers and investors are waiting for the results of the Housing Survey. The HCDC Board has not yet approved the . financing the Housing and Community Development position but a decision should be reached within the week. 3. HRA Priorities for 1993 will be based on funding Hutchinson HRA Regular Meeting, December 15,1992 • Page 2 availability. The Five Year Plan will need to be updated based on research in the following areas: 1.) essential function revenue bonds 2.) TIF Housing Districts 3.) MN Communities Program 5.) Student housing issues The Board will review the Five Year Plan prior to the next meeting. The Executive Director will invite Gene Ranieri who was a presenter at the Minnesota Annual Community Development Conference to address our Board concerning Housing Finance Methods. Gary Knutson from the Hutchinson Technical College will also be invited to our meeting. VI. ADJOURNMENT There being no further business, Chairman John Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary Treasurer • 0 FOR ,YOUR INFORNIATUO • HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL BOARD MEETING DECEMBER 23, 1992 MINUTES I. CALL TO ORDER: 11:30 A.M. BOARD ROOM PARK TOWERS Chairman John Paulsen called the meeting to order. Members present -Don Erickson, shirley Wass and Tammy Wendlandt. Members absent -none. II. HOUSING AND COMMUNITY DEVELOPMENT COORDINATOR The position description, budget and memorandum of understanding associated with the position was distributed to Board members. After discussion, Shirley Wass moved to approve the position and budget at a salary of $29,000 for Connie Mangan as the Housing & Community Development Coordinator. Lyle Van Hale seconded and the motion carried unanimously. Two changes were noted: Office location should be HCDC offices instead of Chamber offices on the position description and a budget breakdown should be included with the Memorandum of Understanding. III. UPDATE ON ESTIMATES - DIRECTOR'S SALARY AND BENEFITS An updated budget for 1993 was distributed based on the salary and benefits approved in September for the 1993 budget year. The Director informed the Board that CIAP administrative funds were just decreased from $6574 to $5165 by the HUD engineer because he does not want "soft costs ", ie administrative fees plus architect's fees to exceed 101 and PBA Architects fees are 8.51. The Board requested that PBA be contacted to reconsider a fee of 8.01 since it is negatively impacting our budget. IV. ADJOURNMENT There being no further business, Chairman Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wend an t, Secretary TReasurer FOR YOUR IM I- � ^T� - No HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL BOARD MEETING DECEMBER 30, 1992 MINUTES I. CALL TO ORDER: 8:00 A.M. BOARD ROOM CHAMBER /HCDC OFFICES JOINT MEETING HRA AND HCDC BOARD HRA Board members present- John Paulsen, Don Erickson, Lyle Van Hale and Shirley Wass. HCDC members present -Jim Bullert, Larry Fraser and Carol Haukos. II. Jean Ward updated Board members on the Housing and Community Development position. The position description, memorandum of understanding and budget was distributed to Board members. The position was offered to Connie Mangan at a salary of $29,000 with benefits provided according to HRA policy. Connie Mangan accepted the $29,000 salary; but requested for immediate use two weeks of sick time and vacation time. Therefore, the Board needs to decide whether to grant an exeption to the HRA policy which states sick time accrues at 8 hours per month and vacation with pay is earned at the rate of 2 weeks per year, after the completion of one year of service. After discussion, Don Erickson moved that this position will accrue one sick day per month and .83 vacation days per month. Both may be drawn in advance, but any unearned time taken will be repayable at termination. There will be no carryover of vacation time at the end of the year. Shirley Wass seconded and the motion carried unanimously. The Memorandum of Understanding will be uplated to reflect these changes. Jim Bullert, John Paulsen, Bob Kennebeck and Jean Ward will meet with Connie Mangan to discuss the proposed benefit package and position. III., ADJOURNMENT There being no further business, the meeting was declared adjoured. Recorded by Jean Ward, Executive Director Tammy Wend an t, Secretary Treasurer 0 0 0 FOR YOUR INFORMMATIopi HUTCHINSON HOUSING, INC. REGULAR BOARD MEETING DECEMBER 15, 1992 MINUTES I. CALL TO ORDER: BOARD ROOM PARK TOWERS APARTMENTS President Don Erickson called the meeting to order. Members present - Shirley Wass, Tammy Wendlandt and John Paulsen. Members absent -none. II. CONSIDERATION OF MINUTES OF NOVEMBER 17, 1992 There being no additions or corrections, John Paulsen moved that the minutes be approved as mailed. Shirley Wass seconded and the motion carried unanimously. III. FINANCIAL REPORT The financial report was reviewed; John Paulsen moved that the financial reports be approved as submitted. Tammy Wendlandt seconded and the motion carried unanimously. IV. OTHER BUSINESS 1. John Paulsen updated Board members that the closing for 145 Adams Street should be next Tuesday or Wednesday, December 22 or 23. 2. The Board approved Christmas bonuses for Rory Karg, Loann Hanson and Jean Ward. V. ADJOURNMENT There being no further business, Don Erickson declared the meeting adjourned. Recorded by Jean WArd, Executive Director Tammy Wenldandt, Secretary Treasurer 0 -:Z 3:Si GJY3 LI•.A,V COUNT OESCRIPF104 PFCNC•MI:V.) Ll.9ARY SY.TEN Ih it 3 +A T EC FINAY' i A L SYSTL4 REVENUE GUIDELINE CURRENT ACTUAL - '- - BUOGET THIS -MONTH C7J'IfY 3• AS OF 12/92 ACTUAL YEAR -TO -SATE IFS153 PA E03: 1/04/13 15 PE4CE14T IF YEA BDGT - ACT DIFFERENCE PCT 1l LI5R4RY -- ._ "- - 3.5J'J.OJ-- - - -.00 3,437.98 62.12 9d • ' 113 aECdtvr, /Mw151N - -- 3,500.00 .00 3,437.86 62.12 98 50.3 RESERVE 34,839.00 .00 .00 34,839.00 J 5111_ SASIC STAfF /FE1ER4L 413 4.5,949.00 .09 447,749.09 1,603.DO- 100 5(10 ell ST3NE CJU':TY - -- -" _ - 22,973.10 - - .00 22,973.0) .00 110 SL15 CIIPP -AA CDUNfY 71,336.0, ld,2I3. JS- 77,339.00 .00 103 - 5129 <AYJIY]MI CGUYTY 119,460.)0 .00 117,4d5.00 .JO 100 _ -- 5122 -LAC QUI -PARLE CJUNTY - 31,673.90 -- -_ - - - -.00 -- - 31,673.00 -- --.00 170 $125 MC LE33 CJUNTY 78,944.00 19,736.UO- 78,944.00 .00 193 S130 M_EE<ER COUNTY 73,406.50 .UO 41,436.OD .DO 103 5132 -R_YJi LI C'fUNTY- - - - - -- 481760.00 -- - -- .00 --- -- - -49, 769. 03 ---- " -:00 -_ -190 5135 Sd IFT CJUNTY 35,942.00 .00 35,942.90 .00 100 YELLCd ME3ICINE CJUNTY 25,204.10 .00 25,204.50 .09 103 _5137 3I4J 17PLE T7Y 9,67T.O3 - -. _ .00 - 9,677.DO -_.._ _._ -_.DO __ 193 5145 BE NSOV 19,353.90 .00 19,357.00 .00 LOJ 5148 FAIRFAX 9,928.00 .00 9,929.00 ,00 13U S Sj .L E c E - - - -_ -____ �8; 377.90 __..GO __ _ __._25,877. DJ -- -- ._ - -JO _.. 170 SISS GRACEVTLLE 4,030.00 .DO 4,031.00 .09 130 5157 GRANIFE FALLS 23,312 00 .00 23,310.00 ♦DO 103 5163- 40- 41NS04 ____ ____. ___._..__ -" _. ___..- 63,053.30 .09 63,053.00 -_. _ - - -. -.DO __ LID SIS5 KERK43VEN 4,149.00 .00 4,146.00 .00 LOD SLID LITCHFIi LO 44,991.00 .00 44,991.00 .DO 100 5175 9ATJNVILLE 13,300.00 .00 13,300.00 .00 100 SiSO YILLMAR 101,456.03 25,464.00- 101,856.00 .00 100 _ -1195 9170 3SliN0 -------- - - - -_ -- -- 9,929.00 .00 `---- "-- '9,928.00 - - -:00 - -100 $193 DAVSON 13,149.00 .00 14,148.00 1,000.00- LOd 5195 HECTOR 8,687.00 .00 8,607.00 .00� LOD 14 9�;Oi. i�- - -00- - " - " - "- 14,940:00 - -- - -:00' 00 5205 RENYILLE 11,169.00 .00 13,961.25 2,792.25- 125 5410 CASH RECEIPTS C SALES TAR 50,300.00 3,211.41 35,986.25 11,013.75 76 -34 "0 GIF76- -- -- - - "- Y, 000.00 - - - -_t ,30).09 - 7,437.67- - - --_- 4,437.87= - _2ca 5430 INTEREST 6,500.00 9,546.54 45,459.19 39,359.18- 700 • T3TAL RECEIPTS /MADISON 1,456,741.00 48,380.05- 1,460.277.55 3,536.55- 100 �23 RE14SUSE4ENTS (LOCAL G'IVT) /GROVE CITY _- -- S_631 NEIMSURSEMENTS- CHIPPE44 C0U4TY(PERS09Ncl "-- 19,239.7) - "- - - - -3, 233.00 - 19,236.00 -- - " - -'- -.DO - I03 5625 REI43JAiE4EMTS - OLIVIA (MATERIALS ONLY) 2,377.00 .00 3,789.09 910.09- 132 S913 McI<9J25EMENTS - BENSON ( MATERIALS ONLY) 1,SO0.00 .05 1,500.90 .09 190 _ SJ43- -AEf<9 - CdIVP=IT CJUNTY- (AATEAIAL5 U4LY7-- .__IS,000.0J - _ _15, J10.03 15.250.00 - "- - - -- 253.30- 192 SdSJ VEINS - 464YEVIO -3 (MATERIALS ONLY) 10.000.00 .00 15.007.50 5,307.50- 150 • T3T4L REIMBJSEMENTS (LOCAL GOVT) /GROVE CITY. 47,617.00 .18,238.00 53,784.59 6,167.59- 113 • 33J 3F4.R 1EIM3JRSEME9TS 5373 314CR R- TMBUISF474TS _ - _._ - -- ._ "- - 3.5J'J.OJ-- - - -.00 3,437.98 62.12 9d • 13TAL OTHER REIMBURSEMENTS 3,500.00 .00 3,437.86 62.12 98 • 350 3TiER cJNJS ._._. -5955 SJT34AT13v TUNO -- -- ___. -_ - -- - -- 12-1865.00 - - - - -- - -- - .JO - "- 15,249.50 5910 '•LENCOE FJNJ .00 .00 100.90 100.00- 0 5920 RC'dL 5.900.00 .01 5,879.76 d79.76- 11. • 104E OTHER FJNDS - 17,866. DU .DO 21,188.26 3.322.2 - 119 • 13TAL -LIBRARY - - --- -- --_- - - --- - - - - -- L.525..724.00 . .30,142.05:" 1,538,688.26 - - -- 12,964.28- 101 ••FAN AI TOT �I� 40- 1CC01FNT5 1.52 S�72 C: 00 30.142.05- - 1.538, 686.26 • RAUYf'R D• tlAMO 10 -31 -1990 194,571.31 • PIUNk FaLAVD lIdR 4PT STSTFY CJUVfr 74 /75/93 INTEGRATED FINAVC14L SYSFEY IFSSIO :1L:22 Ot FUND STATEMENT OF REVENUES AND EXPENDITURES AS OF 12/31/92 EJO: I/O S/91 : -- ___ltdnAar _ -- T _ CURRENT YEAR i OF i OF ---- �EfCRI Li106L -__ _- JIONTM__.___TO-OAfE. --- .. _ ._ ._.__ GVDGEL_._._ 60GT. YEAR SALARIES AND 72,771.55 '. 173,511.35 •• 744 779.00 •• 99 109 ARLES EEALDYER'S SHARE HEALTH 2,577.52 •• 29,560.67 •• 30,500.00 •• 99 IJO T13LEANCE - -____. AEALTX_.INSURAYCE_- .OEDUCi13 LE _.___ ._,.00._..0. 1.476.61••_ 1,500.00_ ••_ IOD E YIL]T ER'S SM:RE 0.EIIRE ME Yi (ATU3A6GE 2.166.73 •• 101,476.57 •• 105,902.00 •• _92 97 1J0 33OK3 - ADULT 15,216.06 •• 95,458.13 •• IlI, 100.70 •• 65 lJ0 . - -..__ IJJSL_CNILJREV____ -____ ___.__ - -___ 1.658.14_!.___30,390.13 •• 30.900.00 100 109 GEVERRL AEFERE YC'_ .00 •• 9,042.51 _ •• _._ 16.1)00.00 4• 57 _ 107 PEP1001CSLS 1,651.24 •• 24,522.29 44 35.000.00 •• 70 100 LI !•._ 20__1DO OLIVIAE OE L13RARY MATERIALS 15.34 4• 4,104.49 '. 4,667.00 •• _. 24 100 53A 9EVSJN LI9R RRY YATERIALS 12).75 •• 1.511.51 •• 1,437.00 44 106 t00 - -___ _- ___ - 15X99__1•___ - - -- 2.332.25 2.tl69,J0 4•____95_- WO CMtRFALGIPI_XAf LIBRARY CHIPPEIA CDJN TY MATERIALS 429.37 •• -._ 12,596.97 •• - - - -- 20,54a.O0 - -0• 91 too MONTEVIDEO MATERIALS 1,079.12 •• 6,259.40 •• I2,056.OD 4' $1 605 VIDEO 7APE5 705.77 •• S,OdO.16 4. 5,000.00 " 102 100 AUDIO DISCS A40 TAPES 163.60 •• 1,512.95 '. 900.00 4' 169 103 SLtJES_.AN3.E1L11_S _ __.__ .00___•• MICR3FOAM5 - ', OD •• _ - -- 96.50 '4 - - -- 300,00- �' - - -32 100 61470 LNG ,00 " 261.71 4• 775.00 '• 34 t00 - R _17.060.00_!! CO% VEND CON VENDOR CHARGES CHARGES 252.65 '♦ 12,002.20 4. __16.600,00 - __!4__92_100 I8.S50.00 '• 97 600 OPERATION AND MAINTENAYCE 1.326.73 •' 16,259.79 '• 16.000.00 '• 102 109 -- fNSXW4CE _ AMORTIZATION .D0_ �s 3.949.96 .._'x..._ _2.685.04_t4_ _j]_� DO _ 4. ,00 '• TELEPHONE AND LINE CHARGES 1.463.22 44 13.154.00 44 14 175.00 •• 91 100 r:RMINA' MAIxlEILLVCE. .00 !9. 00__9! Q_100. POSTAGE AND SHIPPING 401.63 •' 12.115.22 44 _ 17,000.00 4• 94 100 NEW EQUIPMENT 126.47 •• 7,210.51 44 4.250.00 •• 170 100 4 iENANCEVT .00 i• I AND CONTRACTS 467.72 467.72 4. ..00__9! 11.362.77 __ '• __ -_ 12,000.00 '• 63 100 CUSTODIAL CUS TODtAI SUPPLIES AND EQUIPMENT 329.96 •s 2.564.91 '. 1,500.00 4' 171 •'STODIAL3ERVILE1 _YON [EY[0 EO g05.26 •• S.661, 15 4•. 5.100.00 111 SUPPLIES A43 PRINTING 2,219.6) •• 28,142.51 •• _ _ __.'. 27.600.00 _ _ •• 103 PlO YJTID'IAL AVD PROGRAMMING ,00 4. 975.14 4. 1,000.00 4• 96 1 - - ._MILEAGE -AVO 4EETINSS _= STAFE__ _.525.17._'! _ _._.7.916.67 _ •' 6,900..00.__!• 1IS 100 4IlE4GE AV] MEETINGS - TRUSTEES •34.32 4. 41757.42 4• __ _- 5,600.00 4. 65 100 PROF. MEMLERSAIPS (TRUSTEES) .00 •• 306.00 '• 310.00 •. 99 IJO ___IMiURAYCE... _ - __.__._.---- ______ -_ - .00 �- -- ..12,693.45_ •• 14.500.00_94 62. 100 AUO AND LEGAL NOTICES 26.39 •' 122.32 " -._ 500.70 _ •' 26 IJO ADOITIY: .00 4. 31539.30 •• 1,700.03 •• 206 IJO LOJAAEEPf9G .. ..- _ 225.GC. •' 2.700.00 •• 2.700.00 44 100 175 CONfh.014G EDVCAItON 36.34 4' 907.01 •• 1,000.00 4. 91 155 SCHOLARSHIP 4Jh0 ,JO '• 97.25 4. 1,000.00 •• 10 600 E[TENSiOh CONTRACf1 2.663.79 •. 2.363.79 •• 4.500.00 4' 64 10 YJYIVG E[PEYSE . JIR4CT.3R .JO 2,311.45 '• 1,24S.00 4' Ids 1170 :L EVC ]E Fi IE VOS, 1911 .JO .• 47.7Z .4 1,362.JO '• 4 IJ] RCdI 3.225.93 •• 61724.62 '4 4.515.JO .• 149 140 LOCAL EIUIP4f4T .00 •. 3,115.05 •• 6.700.50 •. $4 l0' _3TURES E11Ai__ TOTAL ERIENOI N0.ES -SQL. SS __!..__ _.. 1.LJ 2.05_4!___ 7.177.00__!• .23._.10' 120.076.95 •444 1.452.524.IS 444• 1.525,724.00 4044 95 SOC RAUYf'R D• tlAMO 10 -31 -1990 194,571.31 •