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cp02-09-1993 cI i -1 U TCH I NS0ki CITY CALENDAR, WEEK OF February 7 TO February 139 1993 WEDNESDAY -10- 10:00 A.M. - Directors Meet in City Hall �s SUNDAY -7- 000 THURSDAY -11- 9:30 A.M. - Senior Advisory Board Meeting at Senior Center C�o ae MONDAY -8- 7:00 -9:30 P.M I - Glencoe Court House -- Meeting of Pioneerland Library System Budget and McI. Countv Official FRIDAY -12- LINCOLN'S BIRTHDAY TUESDAY 9 5:00 P.M. - City Council and Directors for Annual Reports in Council Chambers 7:30 P.M. - City Council Meeting in Council Chambers SATURDAY -13- VACATION & CONFERENCE: GARY D. PLOTZ - Feb. 8 -11 DOLF MOON - Feb. 10 -12 . AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 9, 1993 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Jim Hall, Word of Life Church 3. Consideration of Minutes Regular Meeting and Special Closed Meeting of January 26, 1993 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - January 1993 2. Tree Board Minutes of November 18, 1992 3. Hospital /Nursing Home Soard Minutes of October 20, . November 17 & December 15, 1992 4. Airport Commission Minutes of January 26, 1993 S. Park & Recreation Board Minutes of October 28, 1992 and December 16, 1992 (b) Renewal of Refuse Hauling Licenses 1. Aagard West, Inc. -- Commercial /Residential /Recycling 2. Kubasch & Sons, Ind. -- Commercial 3. McKimm Milk Transit, Inc. -- Commercial 4. Witte Sanitation, Inc. -- Commercial /Recycling (c) Appointments 1. LIBRARY BOARD: Audrey Top, Roy Thom-,inn, Joyce Beytien 2. SENIOR ADVISORY BOARD: Ruby Krueger, Leslie Smith 3. TREE BOARD: Scott Peterson Action - Motion to order report and minutes filed, issue • licenses and ratify appointments CITY COUNCIL AGENDA - FEBRUARY 9, 1993 • 5. Public Hearing - 8:00 P.M. (a) Letting No. 2, Project No. 93 -02 (School Road) Action - Motion to close hearing - Motion to reject - Motion to approve and order improvement and preparation of plans and specifications - Motion to waive reading and adopt Resolution No. 9892 (b) Letting No. 6, Project No. 93 -09 - 93 -13 Action - Motion to close hearing - Motion to reject - Motion to approve and order improvement and preparation of plans and specifications - Motion to waive reading and adopt Resolution 9893 6. Communications, Requests and Petitions (a) Discussion of Youth Center Survey Action - (b) Consideration of Request By Knights of Columbus for Two Portable Signs to Advertise Annual Fish Fry • Action - Motion to reject - Motion to approve (c) Consideration of Reducing Fence Height at 533 Huron Street Action - (d) Discussion By Sharon Deziel of Multiple Sclerosis Society Operating Pull Tabs At Hutch Bowl Action - (e) Discussion of Dollar Raise In Midwest Cablevision Fees By Ken Severson Action - 7. Resolutions and Ordinances (a) Resolution No. 9887 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 2 • CITY COUNCIL AGENDA - FEBRUARY 9, 1993 (b) Resolution No. 9888 - Resolution Relating To Financing A Water Storage Tower To Be Undertaken By The City Of Hutchinson; Establishing Compliance With Reimbursement Bond Regulations Under The Internal Revenue Code Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 9889 - Resolution Of Affirmation By The City Of Hutchinson To Continue As A "Star City" For The Purpose Of Economic Development Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 9890 - Resolution Accepting Pledged Securities From Marquette Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9891 - Resolution Adopting Youth Center Budget Fiscal Year 1993 • Action - Motion to reject - Motion to waive reading and adopt (f) Ordinance No. 93 -74 - An Ordinance Amending Zoning Regulations In The City Of Hutchinson And The Official Zoning Map (HTI Property) Action - Motion to reject - Motion to waive second reading and adopt 8. Unfinished Business (a) Consideration of Supplemental Consultant Agreement with Short Elliott Hendrickson Inc. for Adams Street /TH 22 Reconstruction (DEFERRED JANUARY 26, 1993) Action - Motion to reject - Motion to approve agreement (b) Discussion of Country Club Terrace Mobile Home Park Action - 0 3 CITY COUNCIL AGENDA - FEBRUARY 9, 1993 • 9. New Business (a) Consideration of Recommendation for Purchase of Police Department Vehicle Action - Motion to reject - Motion to approve and award bid (b) Consideration of Approval for Use of Vacated Old Fire Station Building Action - Motion to reject - Motion to approve (c) Consideration of Workers Compensation Insurance Change Action - Motion to reject - Motion to approve terms of new policy (d) Discussion of Adams Street (TH 22) Cooperative Agreement with MN /DOT Action - (e) Consideration of Airport Consultant Agreement with TKDA • Regarding Airport Construction Services Action - Motion to reject - Motion to approve agreement (f) Consideration of Supplemental Agreement for Otter Lake (Crow River) Sediment Analysis with Barr Engineering Action - Motion to reject - Motion to approve agreement (g) Consideration of Setting Public Hearing Date for Intoxicating Liquor License Application from David M. Sowers and Richard S. Black for The Flyers /Hi Tops Bar & Grill Action - Motion to reject - Motion to approve and set public hearing for February 23, 1993 at 8:00 P.M. 10. Miscellaneous (a) Co nnunicacior:s 4 • 0 CITY COUNCIL AGENDA - FEBRUARY 9, 1993 11. Claims. Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • 5 MINUTES . REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 26, 1993 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson, and Don Erickson. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Dan Cloeter. 3. MINUTES The minutes of the regular meeting of January 12, 1992 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. FINANCIAL REPORT - DECEMBER 1992 2. PLANNING COMMISSION MINUTES OF DECEMBER 15, 1992 (b) REPORT OF CITY INVESTMENTS (c) APPLICATIONS FOR SNOW REMOVAL PERMIT 1. TOM PRIEVE 2. DOUGLAS PETERSON 3. JIM HAASL 4. JEAN DAVISON The motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried, to order report and minutes filed and to issue permits. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF PURCHASING BACK -UP GENERATOR FOR BURNS MANOR NURSING HOME Following discussion, Councilman Torgerson moved to • approve the purchase of a back -up generator from Flaherty, Inc., at low bid of $38,695.00. Motion seconded by Councilman Lenz and unanimously carried. oC ' CITY COUNCIL MINUTES - JANUARY 26, 1993 . 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9885 - RESOLUTION SUPPORTING AN ADMINISTRATIVE FEE INCREASE FOR DEPUTY REGISTRARS The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to waive reading and adopt. (b) RESOLUTION NO. 9886 - RESOLUTION RELEASING PLEDGED SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA The motion was made by Councilman Lenz, seconded by Councilman Mlinar and unanimously carried, to waive reading and adopt. (c) AMENDED RESOLUTION NO. 9862 - APPOINTING LEGAL COUNSEL The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to waive reading and adopt amended Resolution. 8. UNFINISHED BUSINESS . (a) DISCUSSION OF COUNTRY CLUB TERRACE WATER SERVICE Approximately 12 mobile home park residents were present to discuss the situation at the Country Club Terrace Park. A petition from several residents had been presented to the Council earlier. Attorney Anderson stated Mr. Bill Block had commenced litigation against the City regarding the water billing at Country Club Terrace. He assured the residents the City would try to avoid putting the residents in the middle of the issue. Scott Morrison, Lot 10 CCT, inquired if the park residents would receive future advance warning of the water being turned off because the City would not honor Block's water payment. Attorney PaZderson reported a method was worked out between the City and Hutch Inc. that should not effect the residents. Guy Chaffee, Lot 118 CCT, asked about the water charge to the residents which was greater than what was charged by • 2 • CI'T'Y COUNCIL MINUTES - JANUARY 26, 1993 • the City to the owner. He wondered if the City had the right to question codes in the park. The City Attorney commented the water charge was a reasonable concern and should be raised with the owner. He was not certain if the City would address this issue in the near future. He further stated the City would notify the State Health Department if there was a concern about codes. Most of the issues in the petition are between the owner and the residents regarding the law, and the tenants need to pursue it on their own. The City will protect the residents where it relates to the City. John Maas, Lot 33 CCT, inquired about City rules governing what can and cannot be done in a trailer park. He asked if the City might have to adopt regulations at some point in the future. Attorney Anderson stated there had never been a real need to adopt an ordinance governing mobile homes. The mobile home parks are ruled over by the State and the Health Department. The City does not have detailed regulations governing parks and the since the State has regulations and codes. Mayor Ackland reported the City did not want to receive direct payments from the residents at this time. There was no way to assess an unpaid water bill against a mobile home. A mobile home park is treated as a commercial account. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to authorize discontinuation of service at noon on February 1 unless other arrangements were made. (b) CONSIDERATION OF APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS PERMIT BY CURITS W. DIXON, DBA PREMIER PORTRAITS INTERNATIONAL, INC. -. Following discussion, Councilman Mlinar moved to approve and to issue permit. Motion seconded by Councilman Lenz and unanimously carried. K, CITY COUNCIL MINUTES - JANUARY 26, 1993 • (c) CONSIDERATION OF PROPOSAL FOR LIQUOR STORE CHECKOUT COUNTER AND DISPLAY CASE City Administrator Plotz recommended approval of the total Goebel bid for a plastic laminate checkout counter ($2,561.00) and a plastic laminate back shelf unit with a sliding door base ($3,045.00 + $576.00 for delivery and installation) , and to reduce the previously approved shelving bid and the pint display for a reduced price of $1,557. Following discussion, Councilman Mlinar moved to approve the recommendation. Motion seconded by Councilman Torgerson and unanimously carried. The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to approve the pallet jack. (d) DISCUSSION OF SIMONSON'S LUMBER PROPERTY, PHASE II City Attorney Anderson reported Simonson's Lumber would accept $12,000.00 as a full, final and complete settle- ment of all issues relating to the personal property. Following discussion, Councilman Erickson moved to approve the $12,000.00 payment. Motion seconded by Councilman Mlinar and unanimously carried. (e) CONSIDERATION OF ENTERING INTO CONSULTANT AGREEMENT WITH BOLTON & MENK FOR SOUTH GRADE ROAD RECONSTRUCTION Engineer Rodeberg reported federal aid money was avail - available for utilization. The City share would be 10 percent of the reconstruction cost and engineering. Following discussion, Councilman Erickson moved to approve entering into a "Project Memorandum Phase" contract not to exceed $4,860.00. Motion seconded by Councilman Lenz and unanimously carried. (f) CONSIDERATION OF SUPPLEMENTAL CONSULTANT AGREEMENT WITH SHORT ELLIOTT HENDRICKSON TNC. FOR ADAMS STREET /TH 22 RECONSY RUC:Tiuiv Engineer Rodeberg recommended deferring this item until the February 9 Council meeting. The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to table to February 9, 1993. • • CITY COUNCIL MINUTES - JANUARY 26, 1993 (g) CONSIDERATION OF REQUEST FOR PROPOSALS FOR SOUTHWEST AREA DEVELOPMENT Engineer Rodeberg recommended contracting with Barr Engineering to provide comprehensive development planning for the area and to present a contract at the next Council meeting. Following discussion, Councilman Lenz moved to authorize the City Engineer to contact Barr Engineering for a contract. Motion seconded by Councilman Torgerson and unanimously carried. (h) CONSIDERATION OF REQUEST FOR PROPOSALS FOR BRIDGE CONSULTANTS The City Engineer reported the bridge project was budgeted for 1993. He requested authorization to send out requests for proposals to three firms for consulting services for the Bluff Street bridge and potential Fifth Avenue SE bridge. Following discussion, Councilman Torgerson moved to • approve authorization. Motion seconded by Councilman Mlinar and unanimously carried. (i) CONSIDERATION OF DESIGNATING LOCAL GOVERNMENT UNIT FOR WETLAND MANAGEMENT Engineer Rodeberg stated the County was required to be the local government unit unless the City wanted the responsibility of administering the program. He recommended the City not designate itself as the LGU. Councilman Erickson moved the City take no action. Motion seconded by Councilman Torgerson and unanimously carried. (j) CONSIDERATION OF REZONING FROM R -1 TO I -1 REQUESTED BY HTI AND FROM R -1 TO C -4 WIGEN PROPERTY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Engineer Rodeberg reported the annexation procedure for the Wigen property had not been completed so it could not be rezoned at this time. The motion was made by Councilman Mlinar, seconded by Councilman Lenz, to waive first reading of Ordinance No. • 93 -74 and to set second reading for February 9, 1993. 5 CITY COUNCIL MINUTES - JANUARY 26, 1993 Councilman Mlinar amended the motion to approve rezoning of the HTI property only. Amended motion seconded by Councilman Lenz and unanimously carried. The main motion unanimously carried. (k) CONSIDERATION OF ANNEXATION PROCEEDINGS IN LYNN TOWNSHIP REQUESTED BY DAN HUEBERT (ROGER STEARNS PROPERTY) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Councilman Erickson moved to approve and refer the annexation to the Minnesota Municipal Board. Motion seconded by Councilman Torgerson and unanimously carried. (1) CONSIDERATION OF SKETCH PLAN SUBMITTED BY RICH WESTLUND WITHIN TWO MILE RADIUS (LYNN TOWNSHIP) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Councilman Torgerson moved to refer to the County with no objection. Motion seconded by Councilman Mlinar. Following discussion regarding the soil conditions, Councilman Torgerson amended the motion to approve the Planning Commission recommendations. Amended motion seconded by Councilman Mlinar and unanimously carried. Main motion carried unanimously. (m) CONSIDERATION OF SKETCH PLAN SUBMITTED BY JOHN BERNHAGEN WITHIN TWO MILE RADIUS (HUTCHINSON TOWNSHIP) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Councilman Mlinar moved to refer to the County with no objection. Motion seconded by Coun- cilman Torgerson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented the City had received an appraisal report on the city -owned vacant lot adjacent to Shopko. The City Admini trator reported over 110 families had registerea Zor she compost course to be held in March. He also noted the County Solid Waste Committee was going to have a county -wide tire collection day April 17 in Hutchinson and April 24 in Glencoe. is • There will be three special pickup dates for leaves the 0 • CITY COUNCIL MINUTES - JANUARY 26, 1993 weeks of April 5, April 19 and May 3. Also, Aagard West suggested the week of May 17 for hard /white goods pickup. The motion was made by Councilman Lenz, seconded by Councilman Erickson and unanimously carried, to approve the stated dates. Administrator Plotz commented on the in- house "Visioning Seminar" to be presented by Kathleen Skarvan. The City and each department intends to develop a vision state- ment. Mr. Plotz mentioned an accreditation meeting he attended at the Chamber of Commerce. The City Administrator suggested a meeting date be established for the remainder of the directors reports. Councilman Mlinar moved to hold a special meeting beginning at 5:00 P.M. on February 9, 1993. Motion seconded by Councilman Lenz and unanimously carried. (b) COMMUNICATIONS FROM COUNCILMAN CRAIG LENZ . Councilman Lenz inquired about the status of the Phase II downtown development. (c) COMMUNICATIONS FROM COUNCILMAN JOHN MLINAR Councilman Mlinar asked about the Elks settlement. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported on the status of the Chamber of Commerce's position pertaining to locating in the new City Hall. The City Attorney stated the son of Mrs. T. P. Sheppard had contacted him regarding the property at 15 Franklin Street N. They were willing to offer the City first option for purchase at some future date. Following discussion, Councilman Erickson moved to authorize the City Administrator to contact appraiser David J. Lorence for an appraisal of the Sheppard property. Motion seconded by Councilman Torgerson and unanimously carried. WA CITY COUNCIL MINUTES - JANUARY 26, 1993 • (e) COMMUNICATIONS FROM CITY ENGINEER Engineer Rodeberg requested approval of an additional $600.00 compensation to the airport appraiser for a total bill of $1,500.00. The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve. The City Engineer commented on the Braun testing contract for TKDA and stated no action was needed. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve the claims and authorize payment from appropriate funds. RECESS: The City Council recessed at 9:20 P.M. to prepare for a special closed meeting. SPECIAL CLOSED MEETING • The closed meeting was reconvened at 9:30 P.M. pursuant to M.S.S. Section 471.705, Subd. 1 (d) (2) and Subd. 1 (d) (c) and such other provisions of the Minnesota Open Meeting Law as applicable. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson, Don Erickson, City Adminis- trator Gary D. Plotz, and City Attorney G. Barry Anderson. Discussion was directed to the following three items: 1. Internal Affairs Relating to Law Enforcement Personnel 2. Junker Sanitation Litigation 3. Potential Litigation with Hutch, Inc. (Bill Block and Country Club Terrace) A cassette tape was made of the meeting The meeting adjourned at 10:15 P.M. 8 • • u • ro.•r C•404 LLa.OVMItaENf aCOMMf110E - r uaarn slsswla tekaaaus Psrlad M latleh partake Issued 1 R IPMSSa canaei MY Ilrpa n nMrx1IN adbass yrdudYplp CoM! REPORT OF BUILDING OR 553 ZONING PERMITS ISSUED Valuation of AND LOCAL PUBLIC CONSTRUCTION 357400 27 4 9999 905 1 0 con of Omit cents buildings 20 9999 02730 JAMES MARKS BLDG OFFICIAL has changed, ❑ark'XI building pists box belo �tacr�lp`ropriate box below and asp/aM FOR CITY OF HUTCHINSON 161 CITY HALL 37 WASHINGTON AVE WEST El Discontinued issuing permits HUTCHINSON AN 55350 ❑ Merged with another system ❑ Split into two or more rystema ❑ Annexed land areas Nonresidential PLEASE COMPLETE AND MAIL ❑ Had other changes 9 THIS FORM ON OR BEFORE IFEBRUAR 4, 1993 1/ no permits were issued during the period, mark !X) in the box —y ❑ Additions of residential garages and carports )attached and detached) 438 Bureau of the Canaus Instructions are included. For 1201 and return this form NNEVERSE SIDf East 1Oth Steak further assisturce, call collect JeHsrsonvllle, IN 47132 -0001 (301) 783 -7244, PRIVATELY OWNED PUBLICLYOWNED NEW RESIDENTIAL HOUSEKEEPING N"'^�f Of Number Valuation of of Valuation of BUILDINGS Item No Buildings Housing construction units Omit cents Buildings Housing construction lhnit let IEl Iq WI lei units Of cents 1 1 Single family houses, detached Exclude mobile homes. 101 Single - family houses, attached cp ymuno.c root ws;l, -No un its above or below. and - Separate heating SYstems and Uri Five -or -more family buildings 1100 TOTAL- Sumofl0/- 105 - -y 109 motels, and tourist No� Valuation of Valuation of consvuction Buildings Rooms OmTcants Buildings RoomE construction Omit cenir lal IEI bl iai � -� ,.� Tam Number I Valuation of Number I Valuation of No. of construction of construction buildings Omit cents buildings Civil cents lei hl I Icl I Id) 1.1 '11-A. (2 ) ALE tNATI011 AN9 Item � CONVERSIONS Nu Nummber urn... Valuation of Number Valuation of buildings con of Omit cents buildings C°nStrUCII°n Omit cents l.1 - C1 i additions of 161 Id lot lei garages garages an oms and carports in item 438. 434 . Nonresidential and nonhousekeeping 437 Additions of residential garages and carports )attached and detached) 438 tO0- Y0- - O a 87187 5 O Total Valuation $200,780.00 PLEASECONT/NUE NNEVERSE SIDf '11-A. (2 ) DEMOUTIONSAND PRIVATELYOWNED PUBLICLYOWNED .. RAZING OF .Ito Number of Number of BUILDINGS No. Housing HousingBulldl a unis 8W m ee units al Ibl Ict Idl let single -family houses lattached and detachedl 645 Two-family buildings 646 Three and lour family buildings 647 Five or more family buildings 648 All other buildings and structures 849 INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 6500,000 OR MORE Please provide the following information for each permit authorizing construction valued at $500.000 or more entered in sections I through IV. Item Number of No om Description Name and address of Owner- ship Valuation of sec owner or builder Mark construction Omit cents Nous�n Buildings. I —IV one enitag lal - Ibl for Idl let 111 lill Kiry of building ❑Rivet' Site address _ ❑Public $ Kind of building .- ._._--------------- ._-------- ____ ❑Private site address - - -_ - ❑ Publc —_ Knd or buadinn - - - --- _ ------------------- _---- ___ ---- IJ Private site otldress s I Kind or boadi, ----- _---- _------------------------- [:]Private Site atltl.eas ----------------------------------- ❑Public Kind of buildin, -- ❑Private sae address --- '-- --- -- ----'------- -- ❑Peen' s Klnd of bustling ❑Privet. Site atltlreea _ ' ❑Pudic Kind Pr building _ ____________ ____ ❑Rivet. Site eddrers s Kind of wadi,[, "---- ------ ❑Private Site address a KIM or wild:,, ❑RivaN Sae address a Comments Are You aware of amy now permh4souing ONO ❑ Yes — Please give additional information in comments. jurbdietione7 Name of person to contact regarding this report Telephone Ate, coda Number Eatansbn Title Building Ifffictal 6 210 • 0 MINUTES • Tree Board November 18, 1992 A quorum was not present. Members present: Jay Beytien, Carol Brown and Mark Schnobrich Guest: Jerry Brown MN ReLeaf: After Schnobrich reported on the progress of the grant, board members suggested the city look into purchasing a 24" auger for planting of trees. Jay Beytien also suggested that a person be hired to strictly be responsible for watering of newly planted stock. U.S. Forest Service Grant: Schnobrich reported that U.S. Senator Paul Wellstone had acknowledged and congratulated Hutchinson on being approved for a Realtors Conference on trees and property value. Round Up Program: The board suggested Schnobrich present ideas to each board member prior to presenting to the entire council. • New Business: An attempt will be made to contact Hutchinson Manufacturing on tree planting between them and the Wildlife Sanctuary. 0 44 (;� HUTCHINSON COMMUNITY HOSPITAL/ . BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - October 20, 1992 Conference Room A/B - 5:50 p.m. Present: Rich Myers, President; Jim Mills, Vice President; Dr. John Zenk, Secretary; Dori Johnson, Trustee; Marlin Torgerson, Trustee; Elaine Black, Trustee; Mike Carla, Trustee Absent: None Others Present: Phil Graves, CEO; John Richards, BMNH Administrator; Karen Malmsten, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education /Marketing; Pat Halverson, Director of Mental Health Services; Monica Piffer, Director of Medical Records; Jeff Holmquist, Hutchinson Leader; Terry Rosati, KDUZ; Mark Platen, American Risk Services; Dennis Potter, Insurance Planners. The meeting was called to order at 5:30 p.m. by President Myers. Minutes of Past Meeting. The minutes of the September board meeting were presented. Following discussion: Motion was made by Johnson, seconded by Carls, to approve the minutes of the September 15, 1992, regular board meeting as presented. All were in favor. Motion carried. • Medical Staff Meeting Minutes. Zenk summarized the minutes of the medical staff executive committee meeting. It was reported to the executive committee that delinquent records have decreased. The E.R. committee met and resolved that blood draws become the responsibility of the individual starting IVs. The E.R. Committee has also been active in improving the airway cart and developing educational materials for Spanish - speaking clients in the E.R. Zenk also reported that the C- section rate is currently 22.5%, up from 21.2%. This rate falls within normal range of similar facilities throughout the nation. Zenk reported that the medical staff recommended, at its last meeting, the establishment of a pharmacy and therapeutics committee. This committee will break away from the existing environmental services committee and will focus on the issues of adding drugs to the formulary and cost reduction. It was reported that the medical staff also approved the change in reference lab services from to Smith - Kline. Zenk also reported that the seismocardiograph equipment is performing well and has provided vital information in the assessment and treatment of patients seen. Old Business A. Self- Insured Workers' Compensation Program. Myers informed the group that a committee of board members and staff recently met to review the financial feasibility of a self - insured workers' compensation program. The committee recommended that such a program be implemented and asked Mark Flaten, the City risk consultant, and Dennis Potter, Insurance Planners representative, to present an overview of the program to the board. Flaten presented a projection worksheet outlining the projected losses in 1992 for the organization. This was based upon historic information and appropriate conversion factors. Total projected losses for 1992 would be $170,481. The net present value of payouts for the self- insured plan would be $200,213 vs. the net present value of premiums paid to the guaranteed plan of $403,178. • 4-A,(3) Regular Board of Directors Meeting - October 20, 1992 Page Two • 0ld Business (continued) (A.) Only when losses would reach a level of $341,154 does the guaranteed program become preferable. It is statistically remote that such losses would occur, but it is always a possibility. One of the largest risks of a self- insured plan is that one or two catastrophic cases would occur. A self- insurance plan purchases re- insurance, capping exposure to $220,000 per occurrence. Flaten stated there are five systems that must be in place in an organization that contemplates self- insurance. They are: 1. Pro- active loss prevention and safety program 2. Early intervention to assess physiological and psychological characteristics of the injured worker. 3. An aggressive return -to -work and work- hardening programs. 4. A managed care plan and provider network 5. Highly qualified claims administrator. Self- insured workers' compensation program incurs administrative costs including the re- insurance, second - injury funds, assessments, claims administration, actuarial studies, internal administrative and loss prevention and safety programs. Following discussion: Motion was made by Johnson, seconded by Torgerson, to establish a self - insured workers' compensation program for HCH /BMNH to begin in January, 1993. All were in favor. Motion carried. • New Business A. Appointments to the Medical Staff. Dr. Zenk presented applications for board review for appointments. It was noted that two chiropractor applications are being held until information from the National Practitioner's Data Bank is received. This is a standard procedure for review of all appointments. Following discussion: Motion was made by Torgerson, seconded by Johnson, to approve the following appointments and /or status changes as recommended by the committee, including the following: Consultinc Staff: Dr. Edward Johnson, Anesthesiology Allied Health Staff: Paul Francois, Physician's Assistant Advancement from Provisional to Active Staff: Dr. Stacy Nichols Advancement from Provisional to Consulting Staff: Drs. Philip 1L'h'eureux, .,. + q,- ':roller rnd William Pe4.�-.rs,° Advancement from Provisional to Allied Health Staff: Connie Sterner, Physician's Assistant All in favor. Motion carried. r L A Regular Board of Directors Meeting,-,October 20, 1992 • Page Three (A.) Following further discussion: Motion was made by Mike Carls, seconded by Mills, to approve the change in medical staff bylaws to institute the pharmacy and therapeutics committee. All were in favor. Motion carried. Swing Beds. Graves informed the board that the state has acknowllledged our desire to delicene one bed. A specific board action would be required to change licensed beds within the hospital. Graves reported that a team has been formed to review and implement an effective swing bed program. He stressed the importance of developing a successful process for care /treatment plans for customers, criteria and screening methods for appropriate customers. Appropriate utilization is absolutely necessary for swing beds to be financially feasible. Following discussion: Motion was made by Mills, seconded by Torgerson, to reduce HCH's total licensed bed complement from 67 to 66 beds. All were in favor. Motion carried. C. Third Ouarter Status Report on 1992 Institutional Goals. Graves presented the status report to the board. Highlights included the recent meeting with the orthopedic surgery group and HMC physicians to discuss caseload and referrals, follow -up and hospitalizations. It was learned the orthopedic group is planning to add a hand surgeon. Discussion was held regarding the need for an updated C -arm in surgery to accommodate more complicated orthopedic procedures. Graves reported the hospital's orthopedic business grew by 608 from 90 -91. • Volumes in 1992 remain similar to those in 1991. Zenk reported that recruitment for an internal medicine specialist is continuing. Two candidates are being interviewed. Mills discussed a joint collaborative effort between the city and school known as "Serve America." The program was developed to help high -risk youth get into meaningful vocations. Mills encouraged the hospital and home to contact the program coordinator as an opportunity to promote health careers to youth. There will be a meeting between physicians practicing in Litchfield, Glencoe and Hutchinson. Drs. Zenk and Nissen will be attending...the focus will be to discuss ways in which the physicians may collaborate. Graves reported we received notice that the rural healthcare transition grant is being funded for the second of three years beginning September 15, 1992. The grant will support the hiring of consultants to assist the hospital and home in consolidation of purchasing and dietary departments. D. Operational Goals for 1993. Graves presented a draft of the 1993 institutional objectives for board input. The objectives are based upon department director and board retreats. They were discussed and will be brought back in final form to the board for adoption at the November meeting. E. Geographic Reciedaification. The board learned that the application for Medicare geographic reclassification has been reapplied for this year. If our application is approved, HCH would be reimbursed similar to the Minneapolis /St. Paul MSA. Reimbursement would increase approximately $800 per Medicare discharge. r , 3 Regular Board of Directors' Meeting - 10/20/92 Page Four F. Coding Audits. Graves presented a summary of findings of the Radiology coding audits. He also presented bids from two companies on other coding audits for the areas of mental health, outpatient services, ambulatory surgery, emergency services and inpatient DRGS. Because of the positive changes found in the Radiology audit, and the enhanced revenue resulting, it was the consensus of the board of directors to proceed with the audit process throughout the organization. Staff will choose the company whose proposal would best meet the needs of the specific department identified. G. Capital Expenditure Request for Tub and Reservoir. A capital expenditure request was presented for purchase of a tub and reservoir for Burns Manor Nursing Home. The new tub allows patients to be wheeled into the tub from one side, rather than having patients stand and step over the side. The reservoir would allow faster replacement of water for patient baths. It is anticipated that United Way and HAFHC contributions will cover the cost of the purchase. Following discussion: Motion was made by Torgerson, seconded by Mills, to approve the purchase of the tub and reservoir. All in favor. Motion carried. Johnson noted that the hospital Auxiliary had approved funds for purchase of the computer and seismocardiograph for the hospital departments at their meeting the previous week. Following discussion: Motion was made by Carls, seconded by Black, that the Auxiliary, Foundation and United Way foundations be thanked for their contributions. All were in favor. Motion carried. \J H. Other. • 1. Joint Meeting with Glencoe Area Health Center Board. Board members were reminded of the joint dinner meeting on Wednesday, October 21, with HCH and GAHC board members. John Kingrey of MHA will present a presentation on MNCare. The purpose of the meeting is to create opportunities for communication and collaboration. It was stressed this is simply an opportunity to share perspectives with each other. Burns Manor Report. Richards reported that the foundation recently met and also approved the purchase of med carts for $2500 and ear - marked $5000 for a future nurse call system at BMNH. He also reported that he met with workers' compensation claim administrators, and reserves have been dropped by $20,000. Six cases have been closed, and two more will be closed by December 31. Richards noted that the organization has retained the consultant Dave Crandall to perform the Rule 50 report and establish a financial management information tool. BMNH staff has increased staffing by 13 employees since July 1, 1992. Five CNAB are currently being trained for certification. The nursing home is targeting staffing at a level of 1.2. Weekends are falling somewhat short of this but are not falling under the required staffing of .95. LifeSpan Report. Myers reported that due diligence is coming to a close, and the LifeSpan board meeting is set for October 29 to formalize the dissolution of LifeSpan into Abbott Northwestern Hospital, Inc. Abbott Northwestern will then move to apprcT,n the merger with Health One, Accounts Payable. The listing of accounts payable and cash disbursements was presented. Following discussion: Motion was made by Mills, seconded by zenk, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $874,685.64 for the hospital and $567,270.12 for the nursing home. All were in favor. Motion carried. Regular Board of Directors' Meeting - 10/20/92 • Page Five Statistical Report. The statistical report was presented. Average daily census for the month was 26.3, with an ALOS of 3.8. The resulting total patient days for the month were 790. The nursing home's occupancy averaged 98.98 with a case mix of 2.3. Other hospital statistics showed an increase for Lab, Radiology, Respiratory Therapy, and newborns. Surgeries for the month were below budget but above the previous month's activity. Total outpatient services were 3648, compared to 3655 in the previous month. Financial Reports. The financial reports were presented. Year -to -date net income for the combined organization is $4,639 compared to a budget of $174,574. During the month of September, the hospital net income was $200,398. Revenues exceeded budget, while discounts were under budget. During the month, nursing home net loss was $24,526. Revenues were under budget due to the decline in case mix while expenses were slightly over budget, primarily due to the higher workers' comp premiums and the enhanced health insurance plan offered effective September 1, 1992. Graves stated that he and Richards would be meeting with Good Neighbor to establish the 1993 contract. It continues to be anticipated that Good Neighbor will be phased out over time; however, it is important to recognize that there are processes and services in place at BMNH that require some continued support. Adjournment. A motion was made by Torgerson to adjourn the meeting. There being no further business, the merger was adjourned at 8:30 p.m. Respectfully submitted, Karen M. Malmsten Director of Finance KMM:lh J John L. Zenk, MD Secretary L.I LIABILITIES & FUND BALANCE HUTCHINSON HOSPITAL CURRENT LIABILITIES: AND BURNS MANOR NURSING HOME Current maturities of LTD 466,650 1.92% 468,504 Balance Sheet for Actual Periods Ended - 0.40% Other current liabilities 1,566,476 6.54% 1,832,198 October 31, 1992 and September 30, 1992 - 13.41% Total current liabilities 2,053,126 8.46% 2,300,702 9.43% (247,576) - 10.76 %. LONG -TERM DEBT 14,842,405 61.17% 14,841,211 - 60.84% 1,193 0.01% 10/31/92 %of 9130/92 %Of Increase Percent TOTAL UAB. & FUND BALANCE 24,264,373 Actual Total Actual Total (Decrease) Variance ASSETS ; CURRENT ASSETS: Cash and short term investments 2,375,082 9.79% 2.694,292 11.05% (319,209) - 11.85% Accounts receivable 3,465,704 14.28% 3,185,323 13.06% 280,381 8.80% Inventories, prepaid expenses and Other current assets 277,728 1.14% 138.012 0.57% 139,716 101.24% Total Currents Assets 6,118,515 25.22% 6,017,627 24.67% 100,888 1.68% INVESTMENTS, DESIGNATED 184,672 0.76% 182,524 0.75% 2,149 1.18% RESTRICTED PROJECT FUNDS 632,378 2.61% 630,478 2.58% 1,900 0.00% FIXED ASSETS: Buildings 13,807,679 56.91% 13,807,679 56.61% 0 0.00% Less - accumulated depreciation (3,585,580) - 14.78% (3,534,854) - 14.49% (50,726) 1.44% Net Buildings 10,222,099 42.13% 10,272,825 42.12% (50,726) - 0.49% Equipment 7,216,251 29.74% 7,209,173 29.56% 7,078 0.10% Less - accumulated depreciation (3,421,542) - 14.10% (3.361,902) - 13.78% (59,641) 1.77% Net Equipment 3,794,709 15.64% 3,847,272 15.77% (52,563) - 1.37% Land 81,059 0.33% 81,059 0.33% 0 0.00% Additions in progress 2,885,493 11.89;0 3,012,810 12.35% (127,318) - 4.23% Total Fixed Assets 16,983,359 69.99% 17,213,966 70.57% - (230,606) -1.34% ISSUANCE COSTS 338,707 1.40% 340,577 1.40% (1,870) -0.55% OTHER ASSETS 6,742 0.03% 6,742 0.03% 0 0.00% • TOTAL GENERAL FUND ASSETS 24,264,373 100.00% 24,391,913 100.00% (127.540) - 0.52% L.I LIABILITIES & FUND BALANCE CURRENT LIABILITIES: Current maturities of LTD 466,650 1.92% 468,504 1.92% (1,855) - 0.40% Other current liabilities 1,566,476 6.54% 1,832,198 7.51% (245,721) - 13.41% Total current liabilities 2,053,126 8.46% 2,300,702 9.43% (247,576) - 10.76 %. LONG -TERM DEBT 14,842,405 61.17% 14,841,211 - 60.84% 1,193 0.01% OPERATING FUND EQUITY 7,368,842 30.37% 7,249,999 29.72% 118,843 1.64% TOTAL UAB. & FUND BALANCE 24,264,373 100.00% 24,391,913 100.00% (127,5401 -0.52% HUTCHINSON HOSPITAL AND BURNS MANOR NURSING HOME Income Statement for Periods Ended October 31, 1992 and 1991 YTD ANALYSIS - ACTUAL VERSUS BUDGET REVENUE & EXPENSE TOTAL RE ENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) REVENUE &EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATIN? EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) OCT 92 %of OCT 92 %of Increase Pare Actual Total Budget Total (Decrease) Variance 18,480,843 100.00% 19,435,587 100.00% (954,744) -4.91% (3,555,668) - 19.24% (4,068,131) - 20.93% 512.463 -1260% 14,925,175 80.76% 15,367,456 79.07% (442,281) -2.88% 7,214,016 39.04% 7,675,354 39.49% (461,338) -6.01% 1,603,276 8.68% 1,573,545 8.10% 29,731 1.89% 570,510 3.09% 523,673 2.69% 46,837 8.94% 686,262 3.71% 650,423 3.35% 35,839 5.51% 595,241 3.22% 623,841 3.21% (28,600) -4.58% 2,155,910 11.67% 2,107,517 10.84% 48,393 2.30% 396,219 2.14% 510,869 2.63% (114,650) -22.44 % 980,120 5.30% 882,100 4.54% 98,020 11.11% 706,751 3.82% 734,340 3.78% (27,590) -3.76% 14,908,305 80.67% 15,281,662 78.63% (373,358) -2.44% 16,871 0.09% 85,794 0.44% (68,923) - 80.34% 91,885 108,756 0.50% 179,096 0.59% 264.690 MONTHLY ANALYSIS —ACTUAL VERSUS BUDGET 0.92% (87,211) 1.36% _ (156 134) -48.69% — 58.94% CJ OCT 92 %of OCT 92 %of Increase Percent Actual Total Budget Total (Decrease) Variance 1,886,462 100.00% 2,088,210 100.00% (199,748) —9.57% (272,096) — 14.41% (436,596) — 20.91% 164,500 — 37.68% 1,616,368 85.59% 1,651,614 79.09% (35,248) —213% 730,226 38.67% 796,495 38.14% (86,269) — 8.32% 180,115 9.54% 162,825 7.80% 17,290 10.62% 47,248 2.50% 48,379 2.32% (1,131) —2.34% 67.273 3.56% 68,837 3.30% (1,564) —227% 56,215 2.98% 62,405 2.99% (6,190) —9.92% 239,926 12.70% 230,674 11.05% 9,252 4.01% 39,450 2.09% 49,261 2.36% (9,811) — 19.92% 100,039 5.30% 88,210 4.22% 11,829 13.41% 73,286 3.86% 73,434 3.52% (148) —0.20% 1,533,778 81.22% 1,580,520 75.69% (46,742) —2.96% 82,588 4.37% 71,094 3.40% 11,494 16.17% 10,3!1 0.5j% 10 ,2222 0.w"1% 8, ^1411 — 46.20% 92,929 4.92% 90,316 4.33% 2,613 2.89% • • • • .ey Business Ratios Operating .Margin to Total Revenue Net Income to Total Revenue General Fund Asset Turnover Return on Investment Return on Beginning Equity Current Ratio Debt Ratio Days Outstanding in Receivables Days of Operating Cash on Hand Net Revenue to Sal. and Benefits Statistical Data Patient and Resident Days Admissions (hasp only) Length of Stay (hasp only) Outpatient Services (hasp only) FTES HUTCHINSON HOSPITAL AND BURNS MANOR NURSING HOME October 31, 1992 10/31/92 0.09% 0.59% 1.52 0.45% 1.48% 2.98 66.82% 57.20 45.59 1.69 12/31/91 0.44% 1.36% 1.59 1.09% 3.65% 2.62 67.18% 49.99 50.84 1.66 12/31/90 —2.21% —1.05% 1.51 —0.79% —2.65% 2.02 66.27% 70.36 30.54 1.60 YTD YTD YTD 1992 1992 1991 ACTUAL BUDGET % VARIANCE ACTUAL % VARIANCE 45,989 47,595 —3.4% 47,300 —2.8% 1,919 2,033 —5.6% 1,919 0.0% 3.8 4.5 —15.6% 4.5 —15.6% 35,759 35,550 0.6% 33,790 5.8% 340 348 —2.4% 336 1.2% HUTCHINSON HOSPITAL Income Statement for Periods Ended October 31, 1992 and 1991 REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mince Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN YTD ANALYSIS -ACTUAL VERSUS BUDGET OCT 92 %of OCT 92 %of Increase Percent Actual Total Budget Total (Decrease) Variance 15,664,287 (3,469,340) 12,194,947 5,680,521 1,232,682 437,164 686,262 495,238 1,777,716 352,440 877,904 653,976 12,193,902 1,045 TOTAL OTHER REVENUE (EXPENSE) 69,942 NET INCOME (LOSS) .EVENUE & EXPENSE TOTALREVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN 70,988 100.00% 16,667,521 100.00% (1,003,234) -6.02% - 22.15% (4,055,628) - 24.33% 586,288 - 14.46% 77.85% 12,611,893 75.67% (416,946) -3.31% 36.26% 6,084,639 36.51% (404,118) -6.64% 7.87% 1,200,407 7.20% 32,275 2.69% 2.79% 409,512 2.46% 27,652 6.75% 4.38% 650,423 3.90% 35,839 5.51% 3.16% 517,881 3.11% (22,643) -4.37% 11.35% 1,777,060 10.66% 656 0.04% 2.25% 470,930 2.83% (118,490) - 25.16% 5.60% 779,180 4.67% 98,724 12.67% 4.17% 680,030 4.08% (26,055) -3.83% 77.85% 12,570,062 75.42% (376,160) -2.99% 0.01% 41,831 0.25% (40,785) - 97.50% 0.45% 168,266 1.01% (98,324) - 58.43% 0.45% 210,097 1.26% (139,109) - 66.21% YTD ANALYSIS - ACTUAL VERSUS PRIOR YEAR ACTUAL OCT 92 %of OCT 91 %of Increase Actual Total Actual Total (Decrease) Perce Varian 15,664,287 100.00% 13,622,553 100.00% 2,041,734 14.99% (3,469,340) - 22.15% (2,823,216) - 20.72% (646,124) 22.89% 12.194,947 77.85% 10,799,337 79.28% 1,395,610 12.92°% 5,680,521 36.26% 5,445,460 39.97% 235,061 4.32% 1,232,682 7.87% 1,000,654 7.35% 232,028 23.19% 437,164 279% 499,843 3.67% (62,679) -1254% 686,262 4.38% 805,446 • 5.91% (119,184) - 14.80% 495,238 3.16% 390,113 2.86% 105,125 26.95% 1,777,716 11.35% 1,689,421 12.40% 88,295 5.23% 352,440 2.25% 473,559 3.48% (121,119) - 25.58% 877,904 5.60% 489,344 3.59% 388,560 79.40% 653,976 4.17% 236,423 1.74% 417,553 176.61% 12,193,902 77.85% 11,030,263 80.97% 1,163,639 10.55% 1,045 0.01% (230,926) -1.70% 231,971 - 100.45% TOTAL OTHER REVENUE (EXPENSE) 69,942 0.45% 201,627 ,'ET INC OME (LOSS) 70.988 O,i ", ----- C_.9 �s9) 1.48% (131,685) - 65.31% -0.22% 100,287 - 342.29% r1 u • r1 L� • HUTCHINSON HOSPITAL Income Statement for Periods Ended October 31, 1992 and 1991 s MONTHLY ANALYSIS — ACTUAL VERSUS BUDGET REVENUE &EXr PENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mince Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN OCT 92 %of OCT 92 %of Increase Percent Actuat Total Budget Total (Decrease) Variance 1,605,362 100.00% 1,807,402 100.00% (202,040) — 11.18% (263,096) — 16.39% (435,328) — 24.09% 172,232 — 39.56% 1,342,266 83.61% 1,372,074 75.91% (29,808) —2.17% 572,887 35.69% 636,291 35.20% (63,404) —9.96% 136,817 8.52% 125,511 6.94% 11,306 9.01% 30,702 1.91% 36,963 2.05% (6,261) — 16.94% 67,273 4.19% 68,837 3.81% (1,564) —2.27% 44,252 2.76% 51,809 2.87% (7,557) — 14.59% 199,815 12.45% 197,137 10.91% 2,678 1.36% 35,091 2.19% 45,927 2.54% (10,836) — 23.59% 89,397 5.57% 77,918 4.31% 11,479 14.73% 68,099 4.24% 68,003 3.76% 96 0.14% 1,244,335 77.51% 1,308,396 72.39% (64,061) —4.90% 97,931 6.10% 63,678 3.52% 34,253 53.79% TOTAL OTHER REVENUE (EXPENSE) 9,473 NET INCOME (LOSS) .EVENUE & EXPENSE TOTALREVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mince Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN 0.59% 18,139 107,405 6.69% 81,817 1.00% (8,666) — 47.77% 4.53% 25,588 31.27% MONTHLY ANALYSIS — ACTUAL VERSUS PRIOR YEAR ACTUAL OCT 92 %ot OCT 91 %of Increase Percent Actual Total Actual Total (Decrease) Variance 1,605, 362 (263,096) 1,342, 266 572,887 136,817 30,702 67,273 44,252 199,815 35,091 89,397 68,099 1,244,335 97,931 TOTAL OTHER REVENUE (EXPENSE) 9,473 100.00% 1,538,952 — 16.39% (449,575) 83.61% 1,089,377 35.69% 594,707 8.52% 52,910 1.91% 70,084 4.19% 79,631 2.76% 40,808 12.45% 225,236 2.19% 64,933 5.57% 76,052 4.24% 41,819 77.51% 1,246,180 6.10% (156,803) 1.65% 5,671 NET INCOME (LOSS) 107.405 6.69% (151,132) 100.00% 66,410 — 29.21% 186,479 70.79% 252,889 38.64% (21,820) 3.44% 83,907 4.55% (39,382) 5.17% (12,358) 2.65% 3,444 14.64% (25,421) 4.22% (29,842) 4.94% 13,345 2.72% 26,280 80.98% (1,845) — 10.19% 254,734 0.95% 3,802 4.32% — 41.48% 23.21% —3.67% 158.59% — 56.19% — 15.52% 8.44% — 11.29% — 45.96% 17.55% 62.84% —0.15% — 162.46% 67.05% —9.82% 258.537 — 171.07% BURNS MANOR NURSING HOME Income Statement for Periods Ended October 31,1992 and 1991 REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) 9EVENUE & EXPENSE rOTAL REVENUE Discounts NET OPERATING REVENUE OPERATII` G EXPENSES: Salaries Benefits Professional Fees Msdkal Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) YTD ANALYSIS — ACTUAL VERSUS BUDGET OCT 92 %of OCT 92 %of Increase Actual Total Bucket Total (Decrease 2,816,556 100.00% 2,768,066 100.00% 48,490 1.75% (86,328) * —3.07% (12,503) —0.45% (73,825) 590.46% 2,730,228 96.93% 2,755,563 99.55% (25,335) —0.92% 1,533,495 370,594 133,346 0 100,002 378,194 43,780 102,216 52,775 2,714,403 15,825 21,943 54.45% 1,590,715 13.16% 373,138 4.73% 114,161 0.00% 0 3.55% 105,960 13.43% 330,457 1.55% 39,939 3.63% 102,920 1.87% 54,310 96.37% 2,711,600 0.56% 43,963 0.78% 10,830 57.47% (57,22)) 13.48% (2,544) 4.12% 19,185 0.00% 0 3.83% (5,958) 11.94% 47,737 1.44% 3,841 3.72% (704) 1.96% (1,535) 97.96% 2,803 1.59% (28,138) 0.39% 11,113 —3.60% —0.68% 16.81% ERR —5.62% 14.45% 9.62% -0.68% -2.83% 0.10% - 64.00% 102.61:, 37.768 1.34% 54.793 1.98% (17.0251 — 31.07x, MONTHLY ANALYSIS — ACTUAL VERSUS BUDGET OCT 92 %of OCT 92 %of Increase Pero Actual Total Budget Total (Decease) Variance 263,100 100.00% 280,808 (9,000) —3.18% (1,268) 274,100 96.82% 279,540 157,338 43,298 16,546 0 11,963 40,111 4,358 10,642 5,187 289,444 (15,343) 867 (14.476) 5558% 160,204 15.29% 37,314 5.84% 11,416 0.00% 0 423% 10 596 14.17% 33,537 154% 3,334 3.76% 10,292 143% 5,431 10224% 272,124 —5.42% 7,416 0.31% 1,083 - 5.11% 9:199 100.00% 2,292 — 0.45% (7,732) 99.55% (5.440) 57.05% (21866) 13.29% 5,984 4.07% 5,130 0.00% 0 3.77% 1,367 11.94% 6,574 1.19% 1,024 3.67% 350 1.93% (244) 96.91% 17,320 2.64% (22,759) 0.82% 609.77% -1.95% -1.79% 16.04% 44.94% ERR 1290% 19.60% 30.73% 3.40% —4.50% 6.36% — 306.89% 0.39% (216) — 19.90% 3.03% (22975) — 270.32a • HUTCHINSON COMMUNITY HOSPITAL/ • BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - November 17, 1992 Conference Room A/B - 5:50 p.m. Present: Rich Myers, President; Jim Mills, Vice President; Dr. John Zenk, Secretary; Dori Johnson, Trustee; Marlin Torgerson, Trustee; Mike Carls, Trustee Absent: Elaine Black, Trustee (excused) Others Present: Phil Graves, CEO; John Richards, BMNH Administrator; Karen Malmsten, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education /Marketing; Pat Halverson, Director of Mental Health Services; Jane Hodgins, Hutchinson Leader; Tim Benoit, KDUZ, Laurie Hulkonen (Recording Secretary) Prior to the meeting, Zenk presented case study comparisons using the Seismed seismocardiography (SCG) machine recently purchased by the auxiliary for use in stress EKGs. The increased sensitivity of the SCG report improves diagnoses on cardiac disease. The test is administered one minute before the stress test and one minute after, then the results take approximately one minute to print. Cardiologists are beginning to rely more on an EKG and an SCG rather than going directly to the thallium test. This does eliminate some testing, sometimes limiting the angiogram. Additional cost to the patient is $200, and most third -party payors (insurance companies) are paying for this. The board thanked Zenk for his presentation, and the meeting was called to order at • 5:30 p.m. by President Myers. Minutes of Past Meeting. The minutes of the October board meeting were presented. Following discussion: Motion was made by Johnson, seconded by Zenk, to approve the minutes of the October 20, 1992, regular board meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes. Zenk reviewed the highlights of the regular and committee meetings of the medical staff in November. It was noted that delinquent records have increased for an undetermined reason. The newly - formed Pharmacy and Therapeutics Committee had been appointed and met for the first time earlier today. He asked for any questions from the board regarding activities, and none were heard. Old Business - A. 1993 Operational Goals. Graves recapped two changes made to the goals since the governing board first drew them up at a previous meeting. Department directors had met to review and revise the goals. Revisions were discussed, and the need for an improved management information system was recognized. Carls asked whether the facility will generate enough revenue to pay for the cost of these goals and how this was weighed against personnel da�_isions made in the last few months. Graves replied that these are organizational objectives, not either HCH or BMNH, and serve as guidelines only. Following discussion: Motion was made by Johnson, seconded by Torgerson, to approve as • presented. All were in favor. Motion carried. Regular Board of Directors Meeting - 11/17/92 Page Two . B. Medical Staff Appointments. Recommendations for approval of staff privileges from the executive committee of the medical staff were reviewed. Following review of credentials and further discussion: Motion was made by Johnson, seconded by Torgerson, to grant provisional privileges to the following practitioners according their staff applications: Consultina Staff: Dr. Frederick Gramith, Radiology; Dr. Terrence Longe, Cardiology; Dr. John Fenyk, Dermatology. Advancement from Provisional to Consulting Staff: Drs. Anthony Cook, Sabbarao Inampudi, Eul Kang, Tim Koelz and Clarke Tungseth, with privileges in Radiology; and Drs. John Dean, Debra Hamilton, Ronald Mason and Charles Rich, with privileges in Anesthesiology. All were in favor. Motion carried. Third Ouarter 1992 Risk Management / Ouality Assurance /Plant Safety Report. Jan Conner, Risk Manager, presented the third quarter 1992 Risk Management /Plant Safety /Quality Assurance report to the group, in accordance with JCAHO requirements. The number of complaints, number of events year -to -date tally, and 1990 -1991 month -by -month figures were compared and discussed. The transfusion reaction decreased for a year -to -date rate of 1.4, well within the guidelines. Radiology retakes were consistent all three quarters. Total admissions were discussed for July through September. Total events were within guidelines YTD with the exception of May 1992. Total patient falls - picked up in Mental . Health. The variance rate for third quarter was 2.68, compared to 1.68 year - to -date. It was noted that total medication errors picked up in March, but are steadily decreasing after an upswing in July. Conner commented that a recent change in the system of medication administration on the nurses station should have significant positive impact on errors. The Medicare mortality rate was 5.7 for third quarter, down from the previous quarter and comparing favorably to 5.98 YTD. Delinquent records for active and consulting staff were discussed. It was noted that some specific practitioners are more often offending this. Twenty -three complaints were received during the third quarter, .238 of total patient contacts. The Plant Safety report was then discussed. The Safety Committee is working to resolve security issues, including recent thefts from employees during regular working hours, and infection control, noting the blood and body fluid precaution education programs are nearly complete. The October disaster drill went well and pointed out a need for a blanket warmer for patients coming through the Emergency Room. Following discussion: Motion +,•as Male k„ Torgerson, seconded by Ze *k, to approve the report as presented. all were in favor. Motion carried. C. Third Ouarter Chemical Dependency Program Report. Pat Halverson, Director of Mental Health Services, presented the third quarter 1992 chemical dependency program report. Census in the program has been stable. A handout was distributed with pertinent statistics and no questions were heard from the board. • 8 Regular Board of Directors Meeting - 11/17/92 Page Three (C.) Following discussion: Motion was made by Johnson, seconded by Zenk, to approve the report as presented. All were in favor. Motion carried. D. Capital Expenditure for BMNH. A capital expenditure request for a replacement generator for BMNH and partitioning of the nursing home basement was presented. The absence of a back -up generator was cited by the state fire marshal recently as a life safety issue, and the group acknowledged the need to replace the generator that was inadvertently disposed of earlier. Richards noted that Gib Lehman is assisting staff is working on making this correction within 30 days (prior to December 7). Torgerson suggested contacting the League of MN Cities through Gary Plotz, City Administrator, to see if anyone has one available in their files. Following discussion: Motion was made by Torgerson, seconded by Carla, to direct staff to pursue compliance by the December 7 deadline and to authorize the CEO to purchase a generator. All were in favor. Motion carried. Basement partitioning was also discussed, and Graves recommended the Phase III plan done a few years ago be completed and utilized for this project. Richards relayed that order passed down by the fire marshal was to corridor the annex basement area. Richards has written a correction plan and the nursing home must have something in place to remedy this within six months. Graves noted that the 1990 remodeling plans are being reviewed and are being aggressively updated. The board was asked for authorization to hire the firm of Hills • Gilbertson, the architect firm which prepared the 1990 plans, to complete the drawings for this project and include contract documents to be in compliance with fire marshall mandates. Question was asked regarding the ability of current staff to prepare the plans, rather than hiring an outside firm to do so. Graves relayed that correction plans must adhere to fire codes and be approved by the state department of health, and this requires an architect or engineer to sign off on such plans. Following discussion: Motion was made by Johnson, seconded by Zenk, to hire Hills Gilbertson to complete plans for compliance, lead the project for bid and bring back to the board a recommendation for hiring when bid. All were in favor. Motion carried. E. BCBSM Vote. The listing of candidates for four positions as members at large of the Blue Cross and Blue Shield of Minnesota board of directors were reviewed. Recommendation was made to select Faribault, Mankato, Waseca and Winona hospital administrators as candidates for those positions. Following discussion: Motion was made by Carla, seconded by Torgerson, to nominate the Faribault, Mankato, Waseca and Winona hospital administrators as candidates for Blue Cross and Blue Shield board of directors as members - at- large. All were in favor. Motion carried. F. Other. 1. HTO Discussion. The board briefly discussed the issue of hospital • employees being required to take Hospital Time Off (HTO) at a rate of 108 of scheduled hours per pay period. We're trying to use all financial 3 Regular Board of Directors Meeting - 11/17/92 Page Four (F.) (l.) information, we want to know we're in a consistent trend period before making a change in the current policy. 2. Budget Committee Appointments. Graves requested that two or more trustees work with hospital staff to review the budget prior to presenting a final version at next month's board meeting. President Myers appointed Jim Mills and Dori Johnson to the committee. 3. Board Self- Evaluation. Reminder was given that the annual board self - evaluation process will take place at the December board meeting. Burns Manor Report. Richards complimented the board on their forethought in changing the workers' compensation insurance system to self- insurance following the recent announcement by our present provider that they will cease doing business in Minnesota next year. He reported staffing has been good, up 10 staff members since he began as administrator this fall. Census was also reported to be good. HealthSpan Report. Myers reported that he and a gentleman from Cambridge were elected to the Abbott Northwestern Hospital board of directors. The merger is moving ahead and realignment is beginning. One item of due diligence is waiting to be resolved before LifeSpan dissolves. it was also noted that Health5pan has consolidated its management presence in the former HealthOne headquarters. Accounts Payable. The listing of accounts payable and cash disbursements was presented. Following discussion: Motion was made by Torgerson, seconded by Zenk, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $817,861.49 for the hospital and $167,474.72 for the nursing home. All were in favor. Motion carried. . Statistical Report. The statistical report was presented. Average daily census for the month was 23.2, and 720 for the month, with an average length of stay of 3.8 days. Admissions for the month were 193, down slightly from the previous month. The nursing home's occupancy averaged 99.16 with a case mix of 2.35. Other hospital statistics showed an increase in Lab, Radiology, Physical Therapy, and Ambulance runs. Total outpatient services were 3568, compared to 3648 in the previous month. Financial Reports. The financial reports were presented. Year -to -date net income for the combined organization is $108,756. During the month of October, the hospital net income was $107,405. Revenues were under budget but discounts were significantly less than budget and led to the positive bottom line. During the month, nursing home net loss was $14,476. Revenues were under budget due to the decline in case mix while expenses were slightly over budget, primarily due to the higher workers' comp premiums and the enhanced health insurance plan offered effective September 1, 1992. Auxiliary Meeting Minutes. The minutes of the October meeting were presented. Johnson relayed that the group had just purchased a body -fat analyzer for use in nutrition education and health fairs, and the board expressed appreciation for their continued support of hosri.tal activities. Adjournment. A motion was made by Torgerson to adjourn the meeting. There being no further business, the merger was adjourned at 7:20 p.m. Respectfully submitted, Laurie Hv e4µ_ Recording Secretary LH John L. Zenk, MD • Secretary • • ASSETS CURRENT ASSETS: Cash and short term investments Accounts receivable Inventories, prepaid expenses and Other current assets Total Currents Assets INVESTMENTS, DESIGNATED RESTRICTED PROJECT FUNDS FIXED ASSETS: Buildings Less - accumulated depreciation Net Buildings Equipment Less - accumulated depreciation Net Equipment Lend Additions in progress Total Fixed Assets ISSUANCE COSTS OTHER ASSETS TOTAL GENERAL FUND ASSETS LIABILITIES & FUND BALANCE CURRENT LIABILITIES: Current maturities of LTD Other current liabilities Total current liabilities LONG -TERM DEBT OPERATING FUND EQUITY TOTAL LIAB. & FUND BALANCE HUTCHINSON HOSPITAL AND BURNS MANOR NUO HOME Balance Sheet for Actual Periods Ended November, 1992 and October 31, 1992 11130/92 %of 10/31/92 %of Increase Percent Actual Total Actual Total (Decrease) Variance 2,649,595 3,461,169 249,142 6,359,906 153,683 343,548 10.86% 2,375,082 14.19% 3,465,704 1.02% 277,728 26.08% 6,118,515 0.63% 184,672 9.79% 274,513 11.56% 14.28% (4,535) -0.13% 1.14% (28,586) - 10.29% 25.22% 241,391 3.95% 0.76% 1.41% 632,378 2.61% (30,989) - 16.78% (288,830) 0.00% 13,808,046 56.62% 13,807,679 56.91% 367 0.00% (3,638,460) - 14.92% (3,585,580) - 14.78% (52,880) 1.47% 10,169,586 41.70% 10,222,099 42.13% (52,513) -0.51% 7,239,011 29.68% 7,216,251 29.74% 22,760 0.32% (3,475,891) - 14.25% (3,421,542) - 14.10% (54.348) 1.59% 3,763,120 15.43% 3,794,709 15.64% (31,589) -0.83% 61,059 0.33% 81,059 0.33% 0 0.00% 3,173,204 13.01% 2,885,493 11.89% 287,711 9.97% 17,186,969 70.47% 16,983,359 69.99% 203,610 1.20% 336,837 1.38% 338,707 1.40% (1,870) -0.55% 6,742 0.03% 6,742 0.03% 0 0.00% 24,387,685 100.00% 24,264 373 100.00% 123.312 0.51% 469,361 1.92% 46600 1.92% 2,711 0.58% 1,698,182 6.96% 1,586,476 6.54% 111,706 7.04% 2,167,543 8.89% 2,053,126 8.46% 114,417 5.57% 14,784,246 60.62% 14,842,405 61.17% (58,159) -0.39% 7,435,897 30.49% 7,368,842 30.37% 67,055 0.91% 24,387,685 100.00% 24,264,373 100.00% 123.312 0.51% -A 0) � 1) HUTCHINSON HOSPITAL AND BURNS MANOR NURSING HOME Income Statement for Periods Ended November 30, 1992 and 1991 YTD ANALYSIS — ACTUAL VERSUS BUDGET REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) NOV 92 %of NOV 92 %of Increase Percen Actual Total Budget Total (Decrease) Variant 2.19% 49,980 5.44% 88,210 4.03% 73,434 20,321,662 100.00% 21,451,601 100.00% (1,129,939) —5.27% (3,846,280) — 18.93% (4.499,307) — 20.97% 653,027 — 14.51% 16,475,382 81.07% 16,952,294 79.03% (476,912) —2.81% 7,942,884 39.09% 8,456,754 39.42% (513,870) —6.08% 1,775,370 8.74% 1,733,599 8.08% 41,771 2.41% 610,730 3.01% 576,157 2.69% 34,573 6.00% 779,553 3.84% 715,762 3.34% 63,791 8.91% 651,630 3.21% 686,238 3.20% (34,608) —5.04% 2,353,608 11.58% 2,330,201 10.86% 23,407 1.00% 436,585 2.15% 560,849 2.61% (124,264) — 22.16% 1,060,221 5.32% 970,310 4.52% 109,911 11.33% 780,847 3.84% 807,774 3.77% (26,927) —3.33% 16,411,428 80.76% 16,837,644 78.49% (426,216) —2.53% 63,954 0.31% 114,650 0.53% (50,696) — 44.22% 101,817 165,771 0.50% 197,729 0.82% 312,379 MONTHLY ANALYSIS — ACTUAL VERSUS BUDGET 0.92% (95,912) — 48.51% 1.46% (146,608) — 46.93% NOV 92 %of NOV 92 %of Increase Perez* Actual Total Budget Total (Decrease) Variance 1,840,819 100.00% 2,016,014 100.00% (175,195) —8.69% (290,612) — 15.79% (431,176) — 21.39% 140,564 — 32.60% 1,550,207 84.21% 1,584,838 78.61% (34,631) —2.19% 728,869 172,095 40,220 93,292 56,389 197,698 40,366 100,101 74,096 1,603,124 47,083 9,932 57.015 39.59% 781,400 9.35% 160,054 2.18% 52,484 5.07% 65,339 3.06% 62,397 10.74% 222,684 2.19% 49,980 5.44% 88,210 4.03% 73,434 81.66% 1,555,982 2.56% 28,858 0.54% 18,633 3.10% 47,489 38.76% (52,532) —6.72% 7.94% 12,041 7.52% 2.60% (12,264) — 23.37% 3.24% 27,953 42.78% 3.10% (6,008) —9.83% 11.05% (24,986) — 11.22% 2.48% (9,614) — 19.24% 4.38% 11,891 13.48% 3.64% 662 0.90% 77.18% (52,858) —3.40% 1.43% 18,227 63.17% 0.92% (8,701) — 46.70% 2.36% 9.526 20.06% • HUTCHINSON HOSPITAL AND BURNS MANOR NURSING HOME November 30, 1992 . Key Business Ratios YTD YTD YTD 11/3Q(92 12/31/91 12/31/90 Operating Margin to Total Revenue 0.31% 0.53% —2.21% Net Income to Total Revenue 0.82% 1.46% —1.05% General Fund Asset Turnover 0.83 0.88 0.76 Return on Investment 0.68% 1.29% —0.79% Return on Beginning Equity 2.23% 4.24% —2.65% Current Ratio 2.93 2.98 2.02 Debt Ratio 66.54% 66.82% 66.27% Days Outstanding in Receivables 57.06 54.12 70.36 Days of Operating Cash on Hand 50.75 44.68 30.54 Net Revenue to Sal. and Benefits 1.70 1.66 1.60 0 • Statistical Data 3 YTD YTD YTD 1992 1992 1991 ACTUAL BUDGET %VARIANCE ACTUAL %VARIANCE Patient and Resident Days 50,465 52,273 —3.5% 51,998 —2.9% Admissions (hosp only) 2,101 2,230 —5.8% 2,103 —0.1% Length of Stay (hasp only) 3.8 4.5 —15.6% 4.5 —15.6% Outpatient Services (hosp only) 39,108 39,275 —0.4% 37,147 5.3% FTES 340 348 —2.4% 336 1.2% 3 HUTCHINSON HOSPITAL Income Statement for Periods Ended November 30, 1992 and 1991 REVENUE & EXPENSE TOTALREVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN YTD ANALYSIS -ACTUAL VERSUS BUDGET NOV 92 %of NOV 92 %of Increase Perceo Actual Total Budget Total (Decrease) Variance 17,210,923 100.00% 18,411,786 100.00% (1,200,863) -6.52% (3,755,467) - 21.82% (4,485,576) - 24.36% 730,109 - 16.28% 13,455,456 78.18% 13,926,210 75.64% (470,754) -3.38% 6,256,777 1,354,513 464,202 779,553 540,512 1,943,872 390,102 967,451 722,913 13,419,894 35,562 TOTAL OTHER REVENUE (EXPENSE) 78,827 NET INCOME (LOSS) REVENUE & EXPENSE TOTALREVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN 36.35% 6,706,833 7.87% 1,323,147 2.70% 450,580 4.53% 715,762 3.14% 569,682 11.29% 1,966,734 2.27% 517,576 5.62% 857,098 4.20% 748,033 77.97% 13,855,445 0.21% 70,765 0.46% 185,816 114,389 0.66% 256,581 36.43% (450,056) -6.71% 7.19% 31,366 2.37% 2.45% 13,622 3.02% 3.89% 63,791 8.91% 3.09% (29,170) -5.12% 10.68% (22,862) -1.16% 2.81% (127,474) - 24.63% 4.66% 110,353 12.88% 4.06% (25,120) -3.36% 75.25% (435,551) -3.14% 0.38% (35,203) - 49.75% 1.01% (106,989) - 57.58% 1.39% (142,191) - 55.42% YTD ANALYSIS - ACTUAL VERSUS PRIOR YEAR ACTUAL NOV 92 %of NOV 91 %of Increase Percent Actual Total Actual Total (Decrease) Varian 17,210,923 (3,755,467) 13,455,456 6,256,777 1,354,513 464,202 779,553 540,512 1,943,872 390,102 967,451 722,913 13,419,894 35,562 TOTAL OTHER REVENUE (EXPENSE) 78,827 NET INCOME (LOSS) 114_,389 100.00% 15,040,572 - 21.82% (3,222,832) 78.18% 11,817,740 36.35% 6,042,349 7.87% 1,126,925 2.70% 530,668 4.53% 879,783 3.14% 432,038 11.29% 1,880,978 2.27% 517,690 5.62% 559,940 4.20% 253,428 77.97% 12,223,799 0.21% (406,059) 0.46% 188,020 0.66%-- 21$039 100.00% 2,170,351 - 21.43% (532,635) 78.57% 1,637,716 40.17% 214,428 7.49% 227,588 3.53% (66,466) 5.85% (100,230) 2.87% 108,474 12.51% 62,894 3.44% (127,588) 3.72% 407,511 1.68% 469,485 81.27% 1,196,095 -2.70% 441,621 14.43% 16.53% 13.86% 3.55% 20.20% - 12.53% - 11.39% 25.11% 3.34% - 24.65% 72.78% 185.25% 9.78% - 108.76% 1.25% (109,193) - 58.08% -1.45% 332,428 - 152.46% r 1 U I • u 0 HUTCHINSON HOSPITAL Income Statement for Periods Ended November 30, 1992 and 1991 MONTHLY ANALYSIS — ACTUAL VERSUS BUDGET REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN NOV 92 Actual %of Total NOV 92 Budget %of Total increase (Decrease) Percent Variance 1,546,636 100.00% 1,744,265 100.00% (197,629) — 11.33% (286,127) — 18.50% (429,948) — 24.65% 143,821 — 33.45% 1,260,509 81.50% 1,314,317 75.35% (53,808) —4.09% 576,256 37.26% 622,194 35.67% (45,938) —7.38% 121,831 7.88% 122,740 7.04% (909) —0.74% 27,038 1.75% 41,068 2.35% (14,030) — 34.16% 93,292 6.03% 65,339 3.75% 27,953 42.78% 45,274 2.93% 51,801 2.97% (6,527) — 12.60% 166,156 10.74% 189,674 10.87% (23,518) — 12.40% 37,662 2.44% 46,646 2.67% (8,984) — 19.26% 89,547 5.79% 77,918 4.47% 11,629 14.92% 68,937 4.46% 68,003 3.90% 934 1.37% 1,225,992 79.27% 1,285,383 73.69% (59,391) —4.62% 34,517 2.23% 28,934 1.66% 5,583 19.30% TOTAL OTHER REVENUE (EXPENSE) 8,885 0.57% 17,550 1.01% (8,665) — 49.37% NET INCOME (LOSS) 43,402 2.81% 46,484 2.66% (3,082) —6.63% MONTHLY ANALYSIS — ACTUAL VERSUS PRIOR YEAR ACTUAL REVENUE & EXPENSE TOTALREVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN NOV 92 %of NOV 91 %of Increase Percent Actual Total Actual Total (Decrease) Variance 1,546,636 (286,127) 1,260,509 576,256 121.831 27,038 93,292 45,274 166,156 37,662 89,547 68,937 1,225,992 34,517 TOTAL OTHER REVENUE (EXPENSE) 8,885 100.00% 1,418,019 — 18.50% (399,616) 81.50% 1,018,403 37.26% 596,889 7.88% 126,271 1.75% 30,825 6.03% 74,337 2.93% 41,925 10.74% 191,557 2.44% 44,131 5.79% 70,596 4.46% 17,005 79.27% 1,193,536 2.23% (175,133) 1.54% (13,607) NET INCOME (LOSS) 43402 2.81% (188,740) 100.00% 128,617 9.07% — 28.18% 113,489 — 28.40% 71.82% 242,106 23.77% 42.09% (20,633) —3.46% 8.90% (4,440) —3.52% 2.17% (3,787) — 12.29% 5.24% 18,955 25.50% 2.96% 3,349 7.99% 13.51% (25,401) — 13.26% 3.11% (6,469) — 14.66% 4.98% 18,951 26.84% 1.20% 51,932 305.39% 84.17% 32,456 2.72% — 12.35% 209,650 — 119.71% —2.28% 22,492 — 165.30% — 13.31% 232,142 — 123.00% S HUTCHINSON COMMUNITY HOSPITAL November 30, 1992 0 I Key Business Ratios 11/30/92 12/31/91 12/31/90 Operating Margin to Total Revenue 0.21% 0.38% —2.80% Net Income to Total Revenue 0.66% 1.39% 189% General Fund Asset Turnover 0.77 0.82 0.88 Return on Investment 0.51% 1.15% 1.65% Return on Beginning Equity 1.83% 4.14% 3.94% Current Ratio 2.78 284 3.82 Debt Ratio 69.22% 69.49% 54.49% Days Outstanding in Receivables 60.93 57.81 73.10 Days of Operating Cash on Hand 61.57 54.03 5706 Net Revenue to Sal. and Benefits 1.77 1.73 165 Statistical Data YTD YTD YTD 1992 1992 1991 ACTUAL BUDGET % VARIANCE ACTUAL % VARIANCE Patient Days 7972 9922 —19.7% —9388-15.1% Admissions 2101 2230 —5.8% 2103 Length of Stay 3.8 4.5 —15.6% 4.5 —1 Outpatient Services 39108 39275 —0.4% 37147 5.3% FTES 235 246 —4.5% 236 —0.4% 0 I BURNS MANOR NURSING HOME Income Statement for Periods Ended October 31, 1992 and 1991 REVENUE & EXPENSE TOTALREVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) r�L REVENUE & EXPENSE TOTALREVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) 11 YTD ANALYSIS — ACTUAL VERSUS BUDGET NOV 92 %of NOV 92 %of Increase Percent Actual Total Budget Total (Decrease) Variance 3,110,739 100.00% 3,039,815 100.00% 70,924 2.33% (90,813) —2.92% (13,731) —0.45% (77,082) 561.37% 3,019,926 97.08% 3,026,084 99.55% (6,158) —0.20% 1,686,108 54.20% 1,749,921 420,857 13.53% 410,452 146,528 4.71% 125,577 0 0.00% 0 111,118 3.57% 116,556 409,736 13.17% 363,467 46,484 1.49% 43,273 112,770 3.63% 113,212 57,934 1.86% 59,741 2,991,534 96.17% 2,982,199 28,392 0.91% 43,885 22,990 0.74% 11,913 51.381 1.65% 55.798 MONTHLY ANALYSIS — ACTUAL VERSUS BUDGET 57.57% (63,813) —3.65% 13.50% 10,405 2.54% 4.13% 20,951 16.68% 0.00% 0 ERR 3.83% (5,438) —4.67% 11.96% 46,269 12.73% 1.42% 3,211 7.42% 3.72% (442) —0.39% 1.97% (1,807) —3.02% 98.10% 9,335 0.31% 1.44% (15,493) — 35.30% 0.39% 11,077 92.98% 1.84% (4 417) —7.92% NOV 92 %of NOV 92 %of Increase Percent Actual Total Budget Total (Decrease) Variance 294,182 100.00% 271,749 100.00% 22,433 8.26% (4,485) —1.52% (1,228) —0.45% (3,257) 265.21% 289,698 98.48% 270,521 99.55% 19,177 7.09% 152,613 51.88% 159,206 58.59% (6,593) —4.14% 50,263 17.09% 37,314 13.73% 12,949 34.70% 13,182 4.48% 11,416 4.20% 1,766 15.47% 0 0.00% 0 0.00% 0 ERR 11,116 3.78% 10,596 3.90% 520 4.90% 31,542 10.72% 33,010 12.15% (1,468) —4.45% 2,704 0.92% 3,334 1.23% (630) — 18.90% 10,554 3.59% 10,292 3.79% 262 2.54% 5,159 1.75% 5,431 2.00% (272) —5.01% 277,132 94.20% 270,599 99.58% 6,533 2.41% 12,566 4.27% (78) —0.03% 12,644 "*""""' 1,047 0.36% 1,083 0.40% (36) —3.35% 13.613 4.63% 1,005 0.37% 12.608 1254.52% I Key Business Ratios Operating Margin to Total Revenue Net Income to Total Revenue General Fund Asset Turnover Return on Investment Return on Beginning Equity Current Ratio Debt Ratio Days Outstanding in Receivables Days of Operating Cash on Hand Net Revenue to Sal. and Benefits Statistical Data Resident Days Percent occupancy Admissions Length of Stay Outpatient Services FTES BURNS MANOR NURSING HOME November 30, 1992 LJ 11/30/92 10/31/92 Budget 12/31/91 0.91% 1.44% 1.08% 1.65% 1.84% 1.50% 1.64 1.61 1.38 2.70% 2.95% 2.06% 4.35% 4.78% 3.98% 90.35 34.76 1.84 37.82% 38.09% 39.81% 35.63 31.78 46.23 0.56 0.26 18.27 1.43 1.40 1.40 YTD YTD YTD 1992 1992 1991 ACTUAL BUDGET % VARIANCE ACTUAL % VARIANCE 42493 42351 0.3% 42610 —0.3% 98.3% 98.0% 0.3% 98.6% —0.3% -- -- 0.0% -- 0.0% -- -- 0.0% -- 0. -- -- 0.0% -- 0. 105 102 2.5% 100 5.0% • 11 HUTCHINSON COMMUNITY HOSPITAL/ • BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - December 15, 1992 Conference Room A/B - 5:30 p.m. Present: Rich Myers, President; Jim Mills, Vice President; Elaine Black, Trustee; Marlin Torgerson, Trustee; Mike Carls, Trustee Absent: Dori Johnson, Trustee (excused); Dr. John Zenk, Secretary (excused) Others Present: Phil Graves, CEO; John Richards, BMNH Administrator; Karen Malmsten, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education /Marketing; Elaine Schermann, Director of Rehab Services; Jane Hodgins, Hutchinson Leader; Laurie Hulkonen (Recording Secretary) The meeting was called to order following dinner at 5:40 p.m. in Conference Room A /B. Minutes of Past Meeting. The minutes of the November board meeting were presented. Following discussion: Motion was made by Torgerson, seconded by Mills, to approve the minutes of the November 17, 1992, regular board meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes. In the absence of Dr. Zenk, Jan Conner, Medical Staff Coordinator, was present to reviewed the highlights of the regular and committee meetings of the medical staff in December. It was noted that delinquent records have • increased for an undetermined reason. There was a single incident of nosocomial infection. The smoking policy change, as relating to inpatients no longer being able to smoke in their rooms, was discussed. It was learned that radiology films will now be available in ICU for physician review. A meeting of the newly- formed Pharmacy and Therapeutics Committee was held. The renal dialysis task force also had met and reviewed proposed landlord- tenant relationships with three groups who would operate an office at HCH as tenants. Swing beds were discussed, and Nursing personnel had been appointed to the ethics committee. The proposal to participate in the Metro Hospital Trustee Council's movement to voluntarily collect and share data with the healthcare community was discussed. It was agreed that there would be future benefit to HCH /BMNH to take part. Consensus was to proceed with participation in the voluntary data collection effort of the Metro Hospital Trustee Council. Old Business A. Pharmacy and Therapeutics Committee Bylaws Amendment. The group learned of the need for an amendment to the Medical Staff bylaws, allowing appointment of the new Pharmacy and Therapeutics Committee. While creation of the committee had taken place at the board's November meeting, the amendment was inadvertently omitted from the meeting agenda. Following discussion: Motion was made by Mills, seconded by Torgerson, to amend the medical staff bylaws to outline appointment of the new Pharmacy and Therapeutics committee. All were in favor. Motion carried. • Regular Board of Directors Meeting - 12/15/92 Page Two • New Business A. Budoet. Graves thanked Malmsten and her staff for their exceptional efforts in preparing the 1993 budget. Malmsten presented the proposed 1993 operating budget and recounted the activities of the budget committee that had met with administration earlier in the week to assist in finalizing the budget. The proposed budget called for patient days of 9,422; discharges of 2,370; an average length of stay of 4.0 days; and resident days of 46,379. The proposed hospital price increase was 98 (plus 28 MinnesotaCare tax to patients), effective January 1, 1993 (compared to Glencoe's 108 and Litchfield's 128 increases). The nursing home proposed increase will be processed in July to achieve a 1993 annualized increase of 8.48. A total capital budget of $1,000,000 was also proposed. Excess revenue over expense was projected to be $331,904 after price increase. An increase in FTEs was proposed for the nursing home, where 1.4 FTE RN hours and five FIE LPN hours will be added to enable 24 -hour, seven day - per -week RN coverage. The need for making BMNH salaries more attractive was also discussed, with consideration given to the upcoming Hutchinson Technology, Inc., additions, which may make it difficult to retain competent, qualified staff if changes are not made. Hospital FTEs were projected to increase by 12.1 additional FTE9, including five additional positions and increases in hours for existing staff. The hospital's compensation schedule will return to the January 1 effective date, rather than the six -month delayed schedule used in 1992. The salary budget includes a 38 increase for hospital and nursing home. Additional dollars (1.58 of the nursing home budget) are budgeted for BMNH technical adjustments. • Discussion took place regarding the budget review process. Carls suggested bringing the full board into the preliminary review, rather than sharing the information with a committee, as has been done in the past few years. Mills stated that the committees' work has been appreciated and, in his way of thinking, is a good administrative process to use. Following discussion: Motion was made by Carlo, seconded by Mills, to approve the 1993 budget as presented. All were in favor. Motion carried. Reappointment of Consulting and Allied Health Staffs. Jan Conner, Medical Staff Coordinator, was present to explain the reappointment process. Hospital staff seek the physician reapplications, conducted privilege searches, etc., and sought reports from the National Practitioner Data Bank (NPDB). All of this documentation then goes to the executive committee of the medical staff for review and recommendation before coming to the board for approval. Graves noted that clinical competency of practitioners will be a difficult challenge facing us in the future. The process for ensuring competency of our staff physicians are not difficult, but verifying competency of visiting physicians becomes more time- ^.nnsuming. Carle suggesteO visiting with other hospitals to learn what they are doing. Graves acknowledged this and encouraged the board members to use their trustee conference times to network with trustees of other hospitals and discuss this and other issues. Myers also noted his trust in the hospital staff Following review of credentials and further discussion: CJ • • Regular Board of Directors Meeting - 12/15/92 Page Three _ „,.. New Business (continued) (B•) C Motion was made by Torgerson, seconded by Black, accept the recommendation of the executive committee and reappoint the following members of the allied according to their staff reapplications: Consulting Staff with No Chanqe in Privileges: John Bergseng, MD Michael Brower, MD Mark Friedland, MD Paul Gannon, MD Robert Heeter, MD Subbarao Inampudi, MD Eul Kang, MD Timothy Koelz, MD Stefan Laxdal, MD Philippe L'Heureux, MD J. Milo Meland, MD Mark Montgomery, MD Kurt Scheurer, MD John Stock, MD John H. Uecker, MD Robert Van Tassel, MD Nanda Yueh, MD Gary Wyard, MD Consulting Staff with Additional Privileges: William J. Boardman, MD ve, Dhanush Prasad, MD Steven Lebow, MD Robert Nordland, MD Paul Sanderson, MD Darel Hulsing, MD Martin Lipschultz, MD William Petersen, HD Richard Cervenka, DPM William Bruemmer, PA Marcia Gundlach, Speech Therapist Nancy Ortlip, LPN, PA Eugene Whitbeck, PA Connie Sterner, PA All were in favor. Motion carried. Medical Staff Appointments. Conner also presented recommendations from the executive committee of the medical staff for medical staff privileges. Following discussion: 00 Regular Board of Directors Meeting - 12/15/92 Page Four • New Business (continued) (C.) Motion was made by Torgerson, seconded by Black, to approve requests for privileges from the following physicians and chiropractors: Provisional Consulting Staff: Gabriel Komjathy, MD, Urology. Advancement from Provisional to Active Staff: Brian Bonte, MD Allied Health Staff with Specific Privileges to Order Limited Ct and MRI Scans: Bruce Rannow,•D.C. Keith Kamrath, D.C. Mark Nygren, D.C. Provisional Allied Health Staff: Catherine Cleere, CRNA Alvin Johnson, CRNA Stella Lang, CRNA Randy Vindedahl, CRNA All were in favor. Motion carried. Dietary Consultant Proposal. Richards presented results of the recent interviews by a committee comprised of Myers, Mills, Richards, Graves and both dietary directors, with two prospective consultants to assist the organization in merger of the dietary departments. Recommendation from the committee was to contract with Stewart Design Associates due to their approach of getting close to the customer (i.e., employees, residents, patients, etc.) to learn of their needs and then come back to HCH /BMNH, and work with a project team here to • formulate a recommendation for future changes. Following discussion: Motion was made by Torgerson, seconded by Carlo, to accept the proposal presented by Stewart Design Associates at a bid cost of $10,720. All were in favor. Motion carried. Medical Staff Rules and Regulations Amendment. The group discussed the need for formal action in accepting the medical staff's October recommendation to form a committee to deal with ethics issues at HCH /BMNH. A draft of the proposed change to the medical staff rules and regulations was reviewed. Graves noted that the board had authorized formation of the committee but action was needed to approve the change in the rules and regulations of the medical staff. Following discussion: Motion was made by Mills, seconded by Carls, to approve the change int he rules and regulations as presented. All were in favor. Motion carried. Burns Manor Medical Director Appointment. Formal action was also requested on appointment of Dr. Br,.4n Bontr as m ^dical di. cntcr of the nursf,n,, home. Dr. Bonte has served in this capacity for a number of months; however, appointment is needed. Following discussion: Motion was made by Torgerson, seconded by Carlo, to appoint Dr. Brian Bonte as the medical director of Burns Manor Nursing Home. All were in favor. Motion carried. Regular Board of Directors Meeting - 12/15/92 • Page Five New Business (continued) G. Capital Purchase. A capital purchase request and bid summary was received from Plant Operations for purchase of a Bobcat and trailer to be used by HCH and BMNH. It was learned that the Hospital Auxiliary had generously agreed to fund the purchase if it was approved. Following discussion: Motion was made by Carlo, seconded by Torgerson, to purchase a Bobcat and trailer from the low bidder, accept the funds for the equipment from the Auxiliary, and send a thank -you note to the Auxiliary for their generosity. All were in favor. Motion carried. H. Trustee Self- Evaluation. Erickson presented to the board members the results of the self- evaluation tools they had completed during the week prior to the meeting. Goals for 1992 were discussed, and 1993 goals were set to include the following: 1. Education on ethics, charity care, TQM and credentialing. 2. Invite Glencoe Area Health Center board to Hutchinson to discuss health care issues. 3. Invite Dr. Sheehan to one of the next meetings to introduce him to the board. 4. Invite the Hutchinson Area Foundation for Health Care board to show the board's appreciation for their fund development efforts. 5. Long -range projections for cash. 6. Suggest candidates to mayor for replacement of current trustees as • terms expire. Administrative Report. Graves presented several, items of information, including the following: A. A mock survey was held on December 1 -2 regarding Joint Commission on Accreditation of Health Care organization standards and HCH /BMNH's compliance. Medical staff credentialing and plant safety /technology are areas that will require further attention. B. The board learned that three groups are interested in providing renal dialysis services at HCH on a landlord- tenant basis. C. The swing bed task force continues to meet and plans to begin swing bed services in March or April of 1993. D. Richards will be meeting with Good Neighbor representatives and come back to the board with a presentation and recommendations for their continuing services. E. Opening of BMNH back -up generator bids is scheduled for January 6. F. At this time, HCH /BMNH will be an affiliate of Abbott Northwestern Hospital, giving us access to HealthSpan services without the asset merger needed to become an affiliate of HealthSpan. G. Negotiations have begun with McLeod County Social Services for 1993 mental health services. H. Two Certified Registered Nurse Anesthetists (CRNAs) have been hired, and a third is being sought. Burns Manor Nursing Home Report. Richards presented a brief recap of activities at the nursing home during the past month, noting the dietary merger and generator search discussed in previous meetings. Census continues to be good. HealthSpan Report. Myers spoke briefly about the recent HealthSpan board meeting discussions. It was also noted that HealthSpan has consolidated its management • presence in the former HealthOne headquarters and key positions continue to be assigned Regular Board of Directors Meeting - 12/15/92 Page Six • Accounts Payable. The listing of accounts payable and cash disbursements was presented. Following discussion: Motion was made by Mills, seconded by Torgerson, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $769,233.85 for the hospital and $135,275.78 for the nursing home. All were in favor. Motion carried. Statistical Report. The statistical report was presented. Average daily census for November was 22.8 with an average length of stay of 3.7 days. Admissions for the month were 182, down slightly from the previous month. The nursing home's occupancy averaged 98 %, with a case mix of 2.31. Other hospital statistics showed increases in same -day surgery, mammography, and mental health outpatient visits. Financial Reports. The financial reports were presented. Year -to -date net income for the combined organization is $165,771. During the month of November, the hospital net income was $114,389. Nursing home net income for the month was $13,613. Auxiliary Meetinc Minutes. The minutes of the November meeting were presented. Appreciation was again expressed for the hard work of the volunteers that results in purchases of equipment for the organization, as earlier discussed. Adiournment. A motion was made by Torgerson to adjourn the meeting. There being no further business, the merger was adjourned at 8:45 p.m. Respectfully submitted, I Laurie Hulkonen Recording Secretary LH John L. Zenk, MD Secretary L WrCHINSON HOSPITAL AND BURNS MANOR NURSING HOME Balance Sheet for Actual Periods Ended December 31, 1992 and November 30, 1992 • 12131(92 %Of 11/30/92 %of Increase Percent Actual Total Actual Total (Decrease) Variance ASSETS CURRENT ASSETS: Cash and short term investments 2,521,163 10.37% 2,649,595 10.86% (128,432) -4.85% Accounts receivable 3,579,800 14.72% 3,461,169 14,19% 118,631 3.43% Inventories, prepaid expenses and Other current assets 250,531 1.03% 249,142 1.02% 1.388 0.56% Total Currents Assets 6.351,493 26.12% 6,359,906 26.08% (8,413) -0.13% INVESTMENTS, DESIGNATED 151,902 0.62% 153,683 0.63% (1,781) -1.16% RESTRICTED PROJECT FUNDS 361,424 1.49% 343,548 1.41% 17,876 0.00% FIXED ASSETS: Buildings 13,608,046 56.79% 13,808,046 56.62% 0 0.00 00 Less, - accumulated depreciation (3,689,251) - 15.17% (3,638,460) - 14.92% (50,792) 1.40% Net Buildings 10,118,794 41.62% 10,169,586 41.70% (50,792) - 0.50% Equipment 7,345,572 30.21% 7,239,011 29.68% 106,561 1.47% Less - accumulated depreciation (3,533,641) - 14.53% (3,475,891) - 14.25% (57,750) 1.66% Net Equipment 3,811,931 15.68% 3,763,120 15.43% 48,811 1.30% Land 81,059 0.33% 81.059 0.33% 0 O.CO% Additions in progress 3,087,573 12.70% 3,173,204 13.01% (85,631) - 2.70% Total Fixed Assets 17,099,358 70.33% 17,186,969 70.47% (87,612) - 0.51% ISSUANCE COSTS 341,717 1.41% 336,837 1.38% 4,880 1.45% OTHERASSETS 6,742 0.03% 6,742 0.03% 0 0.00 0b TOTAL GENERAL FUND ASSETS 24.312 636 100.00% 24,387,685 100.00% (75.0491 - 0.31% • UABIUTIES & FUND BALANCE CURRENT UABIUTIES: Current maturities of LTD 471,340 1.94% 469,361 1.92% 1,979 0.42:> Other current liabilities 1,618,904 6.66% 1,698,182 6.96% (79,278) - 4.67% Total current liabilities 2,090,244 8.60% 2,167,543 8.89% (77,299) -3.57% LONG -TERM DEBT 14,699,599 60.46% 14.784,246 60.62% (84,647) - 0.57% OPERATING FUND EQUITY 7,522,793 30.94% 7,435,897 30.49% 86,896 1.17% TOTAL LIAS. & FUND BALANCE 24,312.636 100.00% 24.387.685 100.00% (75,049) -0.31% 0 fir) HUTC 0ISON HOSPITAL AND BURNS MANOR NURSING HOME Income Statement for Period@ Ended December 31, 1992 and 1991 YTD ANALYSIS — ACTUAL VERSUS BUDGET REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) REVENUE & EXPENSE TOTALREVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) DEC 92 %of DEC 92 %af Increase Percent Actual Total Budget Total f0acreasal Variamm 22.158,494 100.00% 23,433,482 100.00% (1,275,018) —5.47K (3,880,141) — 17.51% (4,915,000) — 20.97% 1,034,859 — 21.06% 18,278,323 82.49% 18,518,482 79.03% (240,159) —1.30% 8,699,184 1,905,460 669,001 867,054 874,873 2,637,032 479,455 1,189,862 848,467 18,170,389 107,933 130,072 238.005 39.26% 9,231,896 8.60% 1,891,137 3.02% 630,116 3.91% 783,019 3.95% 748,626 11.90% 2,545,650 2.16% 622,090 5.37% 1,058,520 3.83 %. 881,208 82.00% 18,392,262 0.49% 126,220 0.59% 215.748 1.07% 341.968 MONTHLY ANALYSIS —ACTUAL VERSUS BUDGET DEC 92 %of DEC 92 Actual Total Budget 39.40% (532,712) — 5.77% 8.07% 14,323 0.76% 2.69% 38,885 6.17 %, 3.34% 84,035 10.73% 3.19% 126,247 16.86% 10.86% 91,382 3.59% 2.65% (142,635) — 22.93% 4.52% 131,342 12.41% 3.76% (32.741) — 3.72% 78.49% (221,873) —1.21% 0.54% (18.286) — 14.49% 0.92% (85.676) — 39.71% 1.46%____j 03963 — 30.40% %of Increase Percent 1,836,802 100.00% 1,981,880 100.00% (145,078) —7.32% (202,037) — 11.00% (415,692) — 20.97% 213,655 — 51.40% 1,634,765 89.00% 1,566,188 79.03% 68,577 4.38% 756,300 41.17% 775,141 39.11% (18,841) — 2.43 %. 130,090 7.08% 157,538 7.95% (27,448) — 17.42% 58,271 3.17% 53,959 2.72% 4,312 7.99% 87,501 4.76% 87,257 3.39% 20,244 30.10% 76,244 4.15% 62,388 3.15% 13,856 2221% 283,424 15.43% 215,449 10.87% 67,975 31.55% 42,869 2.33% 61,241 3.09% (18,372) — 30.00% 109,641 5.97% 88,210 4.45% 21,431 24.30% 97,620 3.68% 73,434 3.71% (5,814) —7.92% 1,611,960 87.76% 1,554,617 78.44% 57,343 3.69% 22,805 1.24% - 11,571 0.58% 11,234 97.09% 28,255 51,059 1.54% 18,019 2.78% 29.590 0.91% 10,236 1.49% 21.469 56.80% 7256% J • Key Business Ratios Operating Margin to Total Revenue Net Income to Total Revenue General Fund Asset Turnover Return on Investment Return on Beginning Equity Current Ratio Debt Ratio Days Outstanding in Receivables Days of Operating Cash on Hand Net Revenue to Sal. and Benefits Statistical Data Patient and Resident Days Admissions (hosp only) Length of Stay (hosp only) Outpatient Services (hasp only) FTES HUTCHINSON HOSPITAL AND BURNS MANOR NURSING HOME December 31, 1992 12/31/92 0.49% 1.07% 0.91 0.98% 3.16% 3.04 66.15% 59.13 47.66 1.72 12/31/91 0.54% 1.46% 0.96 1.40% 4.60% 2.93 66.54% 54.06 49.86 1.66 12/31/90 —2.21% —1.05% 0.76 —0.79% —2.65% 2.02 66.27% 70.36 30.54 1.60 YTD YTD YTD 1992 1992 1991 ACTUAL BUDGET %VARIANCE ACTUAL %VARIANCE 54,984 57,079 —3.7% 56,614 —2.9% 2,261 2,431 —7.0% 2,289 —1.2% 3.8 4.5 —15.6% 4.4 —13.6% 42,609 42,955 —0.8% 40,747 4.6% 341 348 —2.1% 336 1.5% 3 ASSETS CURRENTASSETS: Cash and short term investments Accounts receivable Inventories, prepaid expenses and Other current assets Total Currents Assets INVESTMENTS, DESIGNATED RESTRICTED PROJECT FUNDS FIXED ASSETS: Buildings Less- accumulated depreciation Net Buildings Equipment Less - accumulated depreciation Net Equipment Land Additions in progress Total Fixed Assets ISSUANCE COSTS OTHER ASSETS TOTAL GENERAL FUND ASSETS LIABILITIES & FUND BALANCE CURRENT LIABILITIES: Current maturities of LTD Other current liabilities Total current liabilities LONG -TERM DEBT OPERATING FUND EQUITY TOTAL LIAR. 3 FUND BALANCE HUTCHINSON HOSPITAL Balance Sh"t for Actual Periods Ended December 31, 1992 and November 30, 1992 12131/92 %of 11/30/92 %of Increase Perceo Actual Total Actual Total (Decrease) Variance 2,507,372 11.20% 2,644,449 11.76% (137,078) -5.18% 3,253,882 14.53% 3,130,357 13.92% 123,526 3.95% 238,100 1.06% 237,485 1.06% 616 0.26% 5,999,354 2619% 6,012,291 26.74% (12,937) -0.22% 0 0.00% 0 0.00% 0 ERR 361,424 1.61% 343,548 1.53% 17,876 0.00% 12,117,195 54.11% 12,117,195 53.89% 0 0.00% (3,005,075) - 13.42% (2,959,795) - 13.16% (45,280) 1.53% 9,112,120 40.69% 9,157,399 40.73% (45,280) -0.49% 6,493,820 29.00% 6,400,456 28.47% 93,364 1.46% (3,046,623) - 13.55% (2.994,129) - 13.32% ERR ERR 3,447,197 - 13.61% 3,406,327 15.15% (6,452,950) - 189.44% 60,563 0.27% 60,563 0.27% 0 0.00% 3,072,250 13.72% 3,170,247 14.10% (97,997) -3.09% 15,692,129 70.08% 15,794,536 70.24% (102,406) -0.65% 333,087 1.49% 328,143 1.46% 4,944 1.51% 6,742 0.03% 6,742 0.03% 0 0.0• 22,392,736 100.00% 22,485.259 100.00% (92523) -0.41% 419,944 1.88% 417,963 1.86% 1,981 0.47% 1,691,342 7.55% 1,745,733 7.76% (54,391) -3.12% 2,111,286 9.43% 2,163;696 9.62% (52,409) -2.42% 13,981,689 62.44% 14,066,294 62.56% (84,605) -0.60% 6,299,760 28.13% 6,255,269 27.82% 44,491 0.71% 22,392,736 100.00% 22,485,259 100.00% (92,523) -0.41% • • 11 HUTCHINSON HOSPITAL Income Statement for Periods Ended December 31, 1992 and 1991 REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Intelest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN YTD ANALYSIS -ACTUAL VERSUS BUDGET DEC 92 %of DEC 92 %of Increase Percent Actual Total Budget Total (Decrease) Variance 12.747,817 77.26% 2,189,072 6,842,978 36.51% 18,740,660 100.00% 20.112,858 100.00% (1,372,198) - 6.82% (3,803,771) - 20.30°,% (4,900,000) - 24.36% 1,096,229 - 22.37% 14,936,889 79.70% 15.212,858 75.64% (275,969) -1.81% 6,842,978 36.51% 7,316,223 36.38% (473,245) -6.47% 1,449,884 7.74°,% 1,443,371 7.18% 6,513 0.45% 507,855 2.71% 493,123 2.45% 14,732 2.99% 867,054 4.63% 783,019 3.89% 84,035 10.73% 752,598 4.02% 621,474 3.09% 131,124 21.10% 2,181,563 11.64% 2,148,596 10.68% 32,967 1.53% 430,645 2.30°,% 575,483 2.86% (144,838) - 25.17% 1,066,323 5.69% 935,016 4.65% 131,307 14.04% 791,261 4.22% 816,036 4.06% (24,775) -3.04% 14,890,161 79.45% 15,132,341 75.24% (242,180) -1.60% 46,727 0.25% 80,517 0.40% (33,789) - 41.97% 106,093 0.57% 202,752 1.01% (96,659) - 47.67% 152,821 0.82% 283,269 1.41% (130,448) - 46.05% YTD ANALYSIS - ACTUAL VERSUS PRIOR YEAR ACTUAL DEC 92 %of DEC 91 %of Increase Percent Actual Total Actual Total (Decrease) Variance 18,740,660 100.00% 16,499,189 100.00% 2,241,471 (3,803,771) - 20.30% (3.751,373) - 22.74% (52,399) 14,936,889 79.70% 12.747,817 77.26% 2,189,072 6,842,978 36.51% 6,618,072 40.11% 224,906 1,449,884 7.74% 1,333,935 8.08% 115,949 507,855 2.71% 571,062 3.46% (63,207) 867,054 4.63% 943,999 5.72% (76,945) 752,598 4.02% 533,349 3.23% 219,249 2,181,563 11.64% 2,088,118 12.66% 93,445 430,645 2.30% 561,693 3.40% (131,048) 1,066,323 5.69% 647,274 3.92% 419,050 791,261 4.22% 344,598 2.09% 446,663 14,890,161 79.45% 13,642,100 82.68% 1,248,061 46,727 0.25% (894,284) -5.42% 941,011 TOTAL OTHER REVENUE (EXPENSE) 106,093 0.57% 156,206 NET INCOME (LOSS) 152,821 0.82% (738,078) 13.59% 1.40% 17.17% 3.40% 8.69% - 11.07% -8.15% 41.11% 4.48% - 23.33% 64.74% 129.62% 9.15% - 105.23% 0.95% (50,113) - 32.08% -4.47% 890,898 - 120.71% 5 HUTCHINSON HOSPITAL Income Statement for Pedoda Ended December 31, 1992 and 1991 MONTHLY ANALYSIS — ACTUAL VERSUS BUDGET REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Intefest Total Operating Expense OPERATING MARGIN DEC 92 %of CEO 92 %of Increase Perc Actual Total Budget Total (Decrease) Varia* 1,529,737 100.00% 1,701,072 100.00% (171,335) — 10.07% (195,305) — 12.77% (414,424) — 24.36% 219,119 — 52.87% 1,334,432 87.23% 1.286,648 75.64% 47,784 3.71% 586,201 38.32% 609,390 35.82% (23,189) — 3.81% 95,371 6.23% 120,224 7.07% (24,853) — 20.67% 43,653 2.85% 42,543 2.50% 1,110 2.61% 87,501 5.72% 67,257 3.95% 20,244 30.10% 65,086 4.25`uo 51,792 3.04% 13,294 25.67% 237,690 15.54% 181,862 10.69% 55,828 30.70% 40,543 2.65% 57,907 3.40% (17,364) — 29.99x% 98,873 6.46% 77,918 4.58% 20,955 26.89% 68,348 4.47% 68,003 4.00% 345 0.51% 1,323,267 86.50% 1.276,896 75.06% 46,371 3.63% 11,166 0.73% 9,752 0.57% 1,414 14.50% TOTAL OTHER REVENUE (EXPENSE) 27,266 1.78% 16,936 NET INCOME (LOSS) 38,432 2.51% 26.688 REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN 1.00% 10.330 1.57% 11,744 MONTHLY ANALYSIS — ACTUAL VERSUS PRIOR YEAR ACTUAL 60.99% 44.00% DEC 92 %of DEC 91 %of Increase Percent Actual Total Actual Total (Decrease) Varian�6 1,529,737 (195,305) 1,334,432 586,201 95,371 43,653 87,501 65,086 237,690 40,543 98,873 68,348 1,323,267 11,166 TOTAL OTHER REVENUE (EXPENSE) 27,266 NET INCOME (LOSS) 38,432 100.00% 1,429,932 — 12.77% (314,585) 87.23% 1.115,347 38.32% 597,617 6.23% 123,466 2.85% 32,361 5.72% 52,023 4.25% 65,035 15.54% 191,198 2.65% 37,040 6.46% 96,196 4.47% 60,073 86.50% 1,255,009 0.73% (139,662) 100.00% 99,805 — 22.00% 119,280 78.00% 219,085 41.79% (11,416) 8.63% (28,095) 2.26% 11,292 3.64% 35,478 4.55% 51 13.37% 46,492 2.59% 3,503 6.73% 2,677 4.20% 8,275 87.77% 68,258 —9.77% 150,828 6.91M — 37.92% 19.64°,% —1.91% — 22.75% 34.89% 68.20% 0.08% 24.32% 9.46% 2.78% 13.78% 5.44% — 107.99% 4.65% 26,784 4.48% 482 1.80% 2.51% (112,878) —7.89% 151,310 — 134.05% J b HUTCHINSON COMMUNITY HOSPITAL December 31, 1992 • KeV Business Ratios 12/31/92 12/31/91 12131/90 Operating Margin to Total Revenue 0.25% 0.40% —2.80% Net Income to Total Revenue 0.820/6 1.41% 1.89% General Fund Asset Turnover 0.84 0.89 0.88 Return on Investment 0.68% 1.26% 1.65% Return on Beginning Equity 2.43% 4.53% 3.94% Current Ratio 2.84 2.78 3.82 Debt Ratio 68.94% 69.22% 54.49% Days Outstanding in Receivables 63.55 56.96 73.10 Days of Operating Cash on Hand 57.51 60.24 57.06 Net Revenue to Sal. and Benefits 1.80 1.74 1.65 l Statistical Data YTD YTD YTD 1992 1992 1991 ACTUAL BUDGET %VARIANCE ACTUAL %VARIANCE Patient Days 8655 10809 —20.9% 10132 —15.6% Admissions 2261 2431 —7.0% 2289 —1.2% • Length of Stay Outpatient Services 3.8 42609 4.5 42955 —15.6% —0.8% 4.4 40747 —13.6% 4.6% FTES 234 246 —4.7% 236 —0.7% F] ASSETS CURRENTASSETS: Cash and short tern investments Accounts receivable Inventories, prepaid expenses and Other current assets Total Currents Assets INVESTMENTS, DESIGNATED RESTRICTED PROJECT FUNDS FIXED ASSETS: Buildings Less- accumulated depreciation Net Buildings Equipment Less - accumulated depreciation Net Equipment Land Additions in progress Total Fixed Assets ISSUANCE COSTS OTHER ASSETS TOTAL GENERAL FUND ASSETS LIABILITIES & FUND BALANCE CURRENT LIABIUTIES: Current maturities of LTD Other current liabilities Total current liabilities LONG -TERM DEBT OPERATING FUND EQUITY TOTAL LAB. & FUND BALANCE BURNS MANOR NURSING HOME Balance Sheet for Actual Periods Ended December 31, 1992 and November 30,1992 12!31/92 %of 11(30(92 Actual Total Actual 0.61% 773 6.63% 13,791 0.72% 5,146 325,918 16.98% 330,812 12,431 0.65% 11,658 352,139 18.34% 347,616 151,902 7.91% 153,683 0 0.00% %of Increase 0.27% 8,646 168.02% 17.39% (4,895) -1.48% 0.61% 773 6.63% 18.27% 4,524 1.30% 8.08% 0 0.00% (1,781) 0 1,690,851 88.07% 1,690,851 88.88% 0 (684,177) - 35.64% (678,665) - 35.67% (5,512) 1,006,675 52.43% 1,012,187 53.21% (5,512) 851,752 44.36% 838,555 44.08% 13,197 (487,018) - 25.37% (481,762) - 25.32% (5,256) 364,734 19.00% 356,793 18.75% 7,941 20,496 1.07% 20,496 1.08% 0 15,323 0.80% 2,957 0.16% 12,366 1,407,228 73.30% 1,392,434 73.19% 14,795 8,631 0.45% 8,694 0.46% (63) 0 0.00% 0 0.00% 0 1,919.901 100.00% 1.902.427 100.00% 17.474 -1.16% 0.00% 0.00% 0,81% -0.54% 1.57% 1.09% 2.23% 0.00% 418.12% 1.06% -0.73% ERR 00 51,396 2.68% 51,398 2.70% (2) -0.00% (72,438) -3.77% (47,551) -2.50% (24,887) 52.34% (21,042) -1.10% 3,847 0.20% (24,889) - 646.94% 717,910 37.39% 717,952 37.74% (42) -0.01% 1,223,033 63.70% 1,180,628 62.06% 42,405 3.59% 1,919,901 100.00% 1.902.427 100.00'%_ 17,474 0.92% • C0 • BURNS MANOR NURSING HOME Income Staternent for Pedode Ended December 31, 1992 and 1991 REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPE(ATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) • REVENUE & EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) i YTD ANALYSIS — ACTUAL VERSUS BUDGET DEC92 %of DEC 92 %of Increase Percent Actual Total Budget Total (Decrease) Variance 3,417,804 100.00% 3,320,624 100.00% 97,180 2.93% (76,370) —2.23% (15,000) —0.45% (61,370) 409.13% 3,341,434 9777% 3,305,624 99.55% 35.810 1.08% 1,856,206 455,576 161,147 0 122,275 455,469 48,810 123,539 57,206 3,280,228 61,206 23,978 85,185 54.31% 1,915,673 13.33% 447,766 4.71% 136,993 0.00% 0 3.58% 127,152 13.33% 397,054 1.43% 46,607 3.61% 123,504 1.67% 65,172 95.97% 3,259,921 119% 45,703 0.70% 12,996 2.49% 58,699 MONTHLY ANALYSIS — ACTUAL VERSUS BUDGET 57.69% (59,467) 13.48% 7,810 4.13% 24,154 0.00% 0 3.83% (4,877) 11.96% 58,415 1.40% 2,203 3.72% 35 1.96% (7,966) 9817% 20,307 1.38% 15,503 0.39% 10,982 1.77% 26,486 —3.10% 1.74% 17.63% ERR —3.84% 14.71% 4.73% 0.03% — 12.22% 0.62% 33.92% 84.51% 45.12% DEC 92 %of DEC 92 %Of Increase Percent Actual Total Budget Total (Decrease) Variance 307,065 (6,732) 300,333 170,099 34,719 14,619 0 11,157 45,734 2,327 10,768 (728) 268.694 11,639 989 12.627 100.00% 280,808 —2.19% (1,268) 97.81% 279,540 55.39% 165,751 11.31% 37,314 4.76% 11,416 0.00% 0 3.63% 10,596 14.89% 33,587 0.76% 3,334 3.51% 10,292 —0.24% 5,431 94.02% 277,721 3.79% 1,819 0.32% 1,083 4.11%_ 2.902 100.00% 26,257 9.35% —0.45% (5,464) 430.94% 99.55% 20.793 7.44% 59.03% 4,348 13.29% (2,595) 4.07% 3,203 0.00% 0 3.77% 561 11.96% 12,147 1.19% (1,007) 3.67% 476 1.93% (61159) 98.90% 10,973 0.65% 9,820 0.39% (94) 1.03% 9.725 2.62% —6.96% 28.05% ERR 5.30% 36.16% — 30.22% 4.63% — 113.40% 3.95% 539.86% —8.72% 335.13% 0 BURNS MANOR NURSING HOME December31,1992 Key Business Ratios YTD YTD YTD 12/31/92 10/31/92 Budget 12/31 Operating Margin to Total Revenue 1.79% 1.38% 1.08% Net Income to Total Revenue 2.49% 1.77% 1.509' General Fund Asset Turnover 1.78 1.75 1.38 Return on Investment 4.44% 3.09% 2.06% Return on Beginning Equity 6.97% 4.97% 3.98% Current Ratio —16.74 90.35 1.84 Debt Ratio 36.99% 37.82% 39.81% Days Outstanding in Receivables 34.90 36.46 46.23 Days of Operating Cash on Hand 1.48 0.56 18.27 Net Revenue to Sal. and Benefits 1.45 1.40 1.40 Statistical Data 0 iv YTD YTD YTD 1992 1992 1991 ACTUAL BUDGET % VARIANCE ACTUAL % VARIANCE Resident Days 46429 46270 0.3% 46482 —0.1% Percent occupancy 98.4% 98.0% 0.4% 98.7% —0.4% Admissions -- -- 0.0% -- 0.0% Length of Stay -- -- 0.0% -- 0.0% Outpatient Services -- -- 0.0% -- FTES 107 102 4.1% 100 0 iv HUTCHINSON AIAPORT COMMISSION MEETING Janaury 26, 1993 Meeting was called to order by Dave Skaar at 7:45 P.M. Member.^, present: Dave Skaar, Dennis Kahl, Tim Miller, Jim Faber, Joe Dooley and Paul Ackland chest present: Bernie Knutson, Tom Parker City Staff: Doug Meier Notion made by Dennis Kahl, seconded bV Tim Miller, to allow EAA Chapter 9�)l to use storage areas A & B located in new hangar for the purpose of storing equipment such as chairs, tables, TV, VCR, and airplane parts. Also included was the request that the storage areas be rent free. Passed unanimously. (See attached letter) next scheduled meeting to be held February 22, 1993 at 7:30 P.M. in City (tall Council Chambers. Meeting adjourned at 8:30 P.M. Report submitted by Doug Meier. • LJ i I! I'• I • V/ • a s TA ja "t 1Z S��tc C s /I V fV i n 7-A- ,z- /7 a- k„-' /%��e%'�' - Chairs - /!c` /fs - % !.! ✓!�' is ,4•'� �a„ c� a./S ,8�.'.,� c�S�� •tT c.,,,.- ✓Yie.• � 0 • MINUTES Parks & Recreation Board October 28, 1992 Members present were Lee Cox; Chairman, Mike Cannon, J.P. Auer, Mike Schall, Virgil Voigt and Linda Martin. Also present were Dolf Moon, Mary Haugen and Karen McKay. The meeting was called to order at 5:20 p.m. The Minutes dated September 30, 1992 were approved by a motion made by J.P. Auer and seconded by Virgil Voigt, the board unanimously agreed. OLD BUSINESS Budget Update The board received a copy of the 1993 Budget Adjustments that were forwarded to Ken Merrill; Finance Director. It outlines adjustments in the 1993 Budget for the . Recreation Programs. Campground Request The party interested in reserving West River Campground for the Fourth of July weekend in 1993 has been informed of the Board's recommendation. In addition to requesting the campground, she has reserved the Victorian Inn for that same time. She has mailed a letter to her family to find out their interest in camping. She will be in contact with the office with totals of those interested. NEW BUSINESS Parkland Dedication Recommendation Don Wetter and Dan Coborn were present representing Coborns, Incorporated. There was discussion regarding the proposed $6,862.50 Parkland. Dedication fee. After much discussion, Board Member, Virgil Voigt offered the following motion, the Parks and Recreation Board feels that it was not administratively correct to suggest the negotiable $2,000 fee to Coborn's Incorporated. However, the board is recommending . the "staff recommended" fee using the negotiable formula stating that Coborn's contribution would be $6,862.50. Mike Schall seconded the motion, the board unanimously agreed, Linda Martin abstained from voting. MINUTES Parks & Recreation Board October 28, 1992 Page two Arena Repairs The Board received, and reviewed the Civic Arena Refrigeration System Update. After discussing the situation, it was agreed that Dolf and Mary would submit a letter to the Mayor and City Council outlining the needs of the Civic Arena , and what needs to be done with the refrigeration system. The Board felt perhaps a committee could be formed to put together ideas. Rec Center Schedule Dolf has received a request for playing tennis at 6:30 a.m., however, has not received a written request. At this time, 6 -7 a.m. is reserved for walking /jogging only. While the walker /joggers pay no fee at this time, tennis rentals are $8 /hour. The board requested a survey be conducted regarding the building's useage. Adjournment The next meeting will be held at the Youth Center on Wednesday, December 16th at is 5:15 p.m. The meeting was adjourned at 6:58 p.m. by a motion made by J.P. Auer, and seconded by Mike Schall, the board unanimously agreed. u MINUTES Parks & Recreation Board December 16, 1992 Members present were Lee Cox; chairman, Mike Cannon, Virgil Voigt, Mike Schall and John Mlinar. Also present were Dolf Moon, John Arlt and Karen McKay. The meeting was called to order at 5:15 p.m. at the Youth Center. Campground Request The group requesting use of West River Campground will call in the number of people interested in camping in the park the weekend of the Fourth of July, they will be in contact with Dolf. Parkland Dedication The board received a letter from Jim Marka to Developers Diversified and Coborns stating the Parkland Dedication fee of $6,862.50 as approved by the Park and Recreation Board, the Planning Commission and the City Council. Payment is requested by January 1, 1993, and will be used to pay off the balance due for Rotary Park. Mike Schall questioned if there is any parkland dedication available for the 17 lots across from Roberts • Park. Dolf reported that there hasn't been any paper work regarding that as of yet. Rec Center Schedule A survey is going on at the Rec Center regarding the use and fees of activities in the building. For the remainder of winter, the current schedule will be followed. Revisions to the schedule will be made prior to this fall.. Project Updates Dolf will be sending letters of thanks to update the service organizations involved in funding park improvements in 1992. 1993 Budget Ken Merrill; Finance Director was present to review the budget adopted by the City Council. In the Rec Center Budget, the painting and sandblasting of the pool will be done in '92. The locker room floors will be addressed in '94. The Civic Arena compressor repairs of $10,000 were covered by • insurance with the exception of a $2,500 deductible. MINUTES Parks & Recreation Board December 16, 1992 Page two 1993 Budget, Cont. The Youth Center Budget will decrease some; John Arlt will be working in the Recreation Department for the summer months. The center will be moving to the current Liquor Store location. The expenses will decrease some after the move. Youth Center Status The Center will continue to promote special events throughout the'summer as the transition is made from the current site to the Liquor Store location. The United Way contribution for the first half of the year payment, the second half of the year will depend on a list of variables. Virgil Voigt didn't feel that there was enough participation for the money being spent. The new Liquor Store should be ready in March. The Youth Center will occupy 2/3 of the building, while the Police Department uses 1/3 for storage. Dolf told the board that there is $1,000 available for renovation of the site. Once completed, the new site should be able to provide a meeting site for groups and organizations. Hutchinson Baseball Association Ralph Johnson was present representing the Hutchinson Baseball Association. He reported that the • Association has spent $120,0004130,000 over the past seven years at Veterans Memorial Field. Some of the expenditures include the grandstand, dugouts, scoreboards and fencing. The city provides a lot of the labor. Ralph told the board that baseball participation in Hutchinson has doubled from 1986 to 1992. The Association will be hosting the 1994 State Baseball Tournament that will involve three weekends. C.O.R.E. Governor Carlson's office sent out a survey. 15 agencies, including Hutchinson were asked to participate on a board for a one time meeting regarding efforts to formalize criteria to standardize L.G.A. payments to municipalities for Park and Recreation functions. 13 views were forwarded to the Governor, which effectively stymied the communities action to institute criteria relating to L.G.A. funds and Park and Recreation dollars. "alisceilaneous Lee Cox complimented the staff of the Civic Arena for the outstanding job they are doing. Adjournment The meeting was adjourned at 6:30 p.m. by a motion made by Virgil Voigt and seconded by Mike • Cannon. The board unanimously agreed. CITY OF HUTCHINSON • APPLICATION FOR LICENSING (UNDER ORDINANCE NO. 92 -57) TYPE OF APPLICATION (PURSUANT TO SECTION 6.23, SUBSECTION 2) _ (X Commercial Hauling .......... FEE $100 /Year W fl Q x Residential Hauling ......... FEE $100 /Year D Ims _)L_ Recycling ...................FEE $ 50 /Year FEB 2 CITY OF HUTCHINSON APPLICANT'S NAME, ADDRESS, TELEPHONE NUMBER: - /_Z`/ Upfiv" Sf %jcx A/o r,uoo PHONE NUMBER: VSO — 93 2 8 y6 7 - 2 9.9,9 NAME AND TITLE OF ALL OFFICERS OF APPLICANT'S FIRM: • T�.-,, Srl 1wc,a :a14� 50 d 11".j V, Ire- ASL,rer NUMBER OF YEARS APPLICANT HAS BEEN: INCOMMERCIAL HAULING ...................... /3 Years IN RESIDENTIAL HAULING ......................, / _Years RECYCLING ... ............................... e Years LIST REFUSE EQUIPMENT OWNED OR LEASED (INCLUDE RECYCLING EQUIPMENT) DESCRIPTION MAKE/MODE L YEAR CAPACITY YePc://r�Z")dt' / .�JdE 40ddelr G, C. C. • X3.z I )^.a J r - J STC- Aec yc1-K� -,7;7 -/t/ , 26 yw, -�1-/3, LIST ADDITIONAL EQUIPMENT NEEDED TO PURCHASE OR LEASE TO MEET LICENSING REQUIREMENT FOR ADEQUATE TRANSIT VEHICLES (SECTION 6.23, SUBSECTION 4,E) NI C' N INSURANCE COVERAGES (SEE SECTION 6.23, SUBSECTION 4, D) NAME, ADDRESS, TELEPHONE NUMBER OF AGENT: 'xc-4*1GZt� /ST Zj /2 /oLl- hSyYaYiCP /`t�i�nG 20 La ke /a h ,/ rcc >��vti Park MN SSy2� 6l2) 56/ -D NOTE: Attach insurance binder to application form that • meets or exceeds limits established in the ordinance. MONTHLY SUBMISSION OF INFORMATION TO CITY ADMINISTRATOR (SEE SECTION 6.23, SUBSECTION 9) Are you aware of your responsibility to submit names and addresses of your business and commercial account no later than the 10th of each month to the City Administrator? _ X YES NO Are you willing to maintain a local telephone number and a daily 24 -hour answering service to handle service questions? -4— YES NO I hereby certify that I have. comyaetely filled out the'entire above application, together with the attached and executed Release of Information Form, and that the application is true, correct, and accurate. /-z4 -93 Date E E • CITY OF HUTCHINSON APPLICATION FOR LICENSING (UNDER ORDINANCE NO. 92 -57) TYPE OF APPLICATION (PURSUANT TO SECTION 6.23, SUBSECTION 2) XX Commercial Hauling .......... FEE $100 /Year Residential Hauling ......... FEE $100 /Year Recycling ...................FEE $ 50 /Year APPLICANT'S NAME, ADDRESS, TELEPHONE NUMBER: KUBASCH AND SONS. INC 128 6th St N. P.O. Box 609 Winsted MN 55395 PHONE NUMBER: 1 -800- 642 -6118 or 485 -2372 NAME AND TITLE OF ALL OFFICERS OF APPLICANT'S FIRM: Kent Karl Kubasch Kevin Milo Kubasch NUMBER OF YEARS APPLICANT HAS BEEN: President /Treasurer FEB 2 u CITY OF HUTCHINSON Vice - President /Secrete IN COMMERCIAL HAULING ...................... 25 Years IN RESIDENTIAL HAULING ..................... 25 Years RECYCLING... ............................... 6 Years LIST REFUSE EQUIPMENT OWNED OR LEASED (INCLUDE RECYCLING EQUIPMENT) pESCRIPTION MAKE /MODEL YEAR CAPACITY Rear Loader Ford LTS 8000 1979 25 yd Rear Loader Ford LTS 8000 1975 25 yd LIST ADDITIONAL EQUIPMENT NEEDED LICENSING REQUIREMENT FOR ADEQUATE (SECTION 6.23, SUBSECTION 4,E) NONE TO PURCHASE OR LEASE TO MEET TRANSIT VEHICLES 0 INSURANCE COVERAGES (SEE SECTION 6.23, SUBSECTION 4, D) NAME, ADDRESS, TELEPHONE NUMBER OF AGENT: State Farm Insurance. Mark Westmiller 227 Main Street South Hutchinson MN 55350 PHONE NUMBER: 587 -3909 NOTE: Attach insurance binder to application form that meets or exceeds limits established in the ordinance. MONTHLY SUBMISSION OF INFORMATION TO CITY ADMINISTRATOR (SEE SECTION 6.23, SUBSECTION 9) Are you aware of your responsibility to submit names and addresses of your business and commercial account no later than the 10th of each month to the City Administrator? _ X YES NO Are you willing to maintain a local telephone number and a daily 24 -hour answering service to handle service questions? % YES NO I hereby certify &hat I ilave c;ompl att.ly above application, together with the attached of Information Form, and that the application accurate. Signature of Applicant filled- 6ul tiie entire and executed Release is true, correct, and February 1, 1993 Date 0 0 or CITY OF HUTCHINSON APPLICATION FOR LICENSING • (UNDER ORDINANCE NO. 92 -57) TYPE OF APPLICATION (PURSUANT TO SECTION 6.23, SUBSECTION 2) % Commercial Hauling .......... FEE $ Residential Hauling ......... FEE $100 /Yea Recycling ...................FEE $ 50 /Yea APPLICANT'S NAME, ADDRESS, TELEPHONE NUMBER: hcKir, n Milk Transit, Inc. 1145 Highway 22 South hutchinson, fug 55350 -0051 PHONE NUMBER: (612) 587 -3167 NAME AND TITLE OF ALL OFFICERS OF APPLICANT'S FIRM: • Larry McKim, President NUMBER OF YEARS APPLICANT HAS BEEN: • .dS C!TY OF HUTCHINSON INCOMMERCIAL HAULING ...................... 28 Years INRESIDENTIAL HAULING ..................... 0 Years RECYCLING... ............................... 0 Years LIST REFUSE EQUIPMENT OWNED OR LEASED (INCLUDE RECYCLING EQUIPMENT) DESCRIPTION MAKE /MODEL YEAR CAPACITY" Straight Roll -off Ford LT9000 1985 40 yards • Straight Roll -off Ford LT8000 1980 40 yards LIST ADDITIONAL EQUIPMENT NEEDED TO PURCHASE OR LEASE TO MEET LICENSING REQUIREMENT FOR ADEQUATE TRANSIT VEHICLES (SECTION 6.23, SUBSECTION 4,E) INSURANCE COVERAGES (SEE SECTION 6.23, SUBSECTION 4, D) NAME, ADDRESS, TELEPHONE NUMBER OF AGENT: American Business Insurance Agency 7701 York Avenue South Suite 200 Edina, MN 55435 -5287 PHONE NUMBER: (800) 642 -9315 NOTE: Attach insurance binder to application form that • meets or exceeds limits established in the ordinance. MONTHLY SUBMISSION OF INFORMATION TO CITY ADMINISTRATOR (SEE SECTION 6.23, SUBSECTION 9) Are you aware of your responsibility to submit names and addresses of your business and commercial account no later than the 10th of each month to the City Administrator? X YES NO Are you willing to maintain a local telephone number and a daily 24 -hour answering service to handle service questions? X YES NO I hereby certify that I have compbatr3y diiled out 'che entire above application, together with the attached and executed Release of Information Form, and that the application is true, correct, and accurate. �-�-- ,i aL- i • *nure of Applicant Date • 0 0 CITY OF HUTCHINSON APPLICATION FOR LICENSING (UNDER ORDINANCE NO. 92 -57) TYPE OF APPLICATION (PURSUANT TO SECTION 6.23, i( Commercial Hauling .......... FEE $100 /Year Residential Hauling ......... FEE $100 /Year Recycling ...................FEE $ 50 /Year ON 2) JAN 2sim CITY OF HUTCHWON APPLICANT'S NAME, ADDRESS, TELEPHONE NUMBER: bd;+f e Sfgm D'3 mac. H� A'11S0n1 MN SS35-0 PHONE NUMBER: $ % (0-J04 NAME AND TITLE OF ALL OFFICERS OF APPLICANT'S FIRM: F�A�� L• w, +�2 fires . /j?rfrU L. (Aj; +te Sec. T'w�, NUMBER OF YEARS APPLICANT HAS BEEN: IN COMMERCIAL HAULING ....................... __J_(p_Years IN RESIDENTIAL HAULING ..................... I (oYears RECYCLING................................... _,Years LIST REFUSE EQUIPMENT OWNED OR LEASED (INCLUDE RECYCLING EQUIPMENT) DESCRIPTION MAKE /MODEL YEAR CAPACITY See c�-tt4do-S (- �s4 LIST ADDITIONAL EQUIPMENT NEEDED TO PURCHASE OR LEASE TO MEET LICENSING REQUIREMENT FOR ADEQUATE TRANSIT VEHICLES (SECTION 6.23, SUBSECTION 4,E) INSURANCE COVERAGES (SEE SECTION 6.23, SUBSECTION 4, D) NAME, ADDRESS, TELEPHONE NUMBER OF AGENT: loa rnn' sgl So mA S53 o PHONE NUMBER • 617 i ra NOTE: Attach insurance binder to application form that meets or exceeds limits established in the ordinance. MONTHLY SUBMISSION OF INFORMATION TO CITY ADMINISTRATOR (SEE SECTION 6.23, SUBSECTION 9) Are you aware of your responsibility to submit names and addresses of your business and commercial account no later than the 10th of each month to the City Administrator? _ X YES Are you willing to maintain a local telephone number and a daily 24 -hour answering service to handle service questions? X YES I hereby certify tfiat I have comple -rely filled out the entire above application, together with the attached and executed Release of Information Form, and that the application is true, correct, and accurate. Qo _ X (ate. 1•a8 -93 Signature of Applicant Date 11 PUBLICATION NO. 4474 NOTICE OF HEARING ON PROPOSED IMPROVEMENT • LETTING NO.2 PROJECT NO. 93 -02 TO WHOM IT MAY CONCERN: 0 Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 9th day of February, 1993, to consider the making of an improvement of School Road from McDonald's Drive to South Grade Road by the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances and School Road from Roberts Road to South Grade Road by construction of sidewalk, landscaping and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $215,000.00 with an estimated $150,000.00 Assessable Cost, for the total estimated cost of $366,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 13th,1993. City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHERSON LEADER ON TUESDAY, JANUARY 26TH, 1993 AND TUESDAY, FEBRUARY 2ND, 1993 5 A, RESOLUTION NO. 9892 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 2 PROJECT NO. 93 -02 WHEREAS, a resolution of the City Council adopted the 9th day of February, 1993, fixed a date for a Council Hearing on the improvement of School Road from McDonald's Drive to South Grade Road by the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances and School Road from Roberts Road to South Grade Road by construction of sidewalk, landscaping and appurtenances. AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 9th day of February, 1993, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of January, 1993. 2. John P. Rodeberg is hereby designated as the Engineer for this • improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 9th day of February, 1993. Mayor City Administrator 3 0 0 40 1993 PUBLIC HEARINGS School Road Letting No. 2 /Project No. 93 -02 Typical Assessments ITEM RANGE AVERAGE STREET IMPROVEMENTS $52 - 62 /FF $ 57 (INCLUDES GRADING /LATERAL STORM SEWER /STREET) WATER SERVICE $650 -800 leach $ 725 SANITARY SEWER SERVICE $650 -800 leach $ 725 WATERMAIN (new only) $18 - 22 /FF $ 20 SANITARY SEWER (new only) $18 - 22 /FF $ 20 NOTES: > WILL DESIGN PROJECT AND GO OUT FOR BIDS IF APPROVED AT PUBLIC HEARING > ASSESSMENT HEARING TO BE HELD AFTER BIDS, PRIOR TO AWARD OF CONTRACT > ACTUAL ASSESSMENTS TO BE CALCULATED FOR ASSESSMENT HEARING, BASED ON THE REAL PROJECT COSTS > PAYMENT OPTIONS: Full payment without interest by October 1, 1993 Full payment with interest (from October 1st) by November 15, 1993 After November 15, 1993 the assessments are certified to tax rolls Assessment on Tax Roll, 10 years with interest, Equal Principal Deferment available for property owners, meeting income guidelines, who are either over 65 years old or disabled. PUBLICATION NO. 4475 NOTICE OF HEARING ON PROPOSED IMPROVEMENT LETTING NO. 6 PROJECT NO. 93 -09, 93 -10, 93 -11, 93 -12, 93-13 TO WHOM IT MAY CONCERN- Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 9th day of February, 1993, to consider the making of an improvement of: Project No. 93 -09 Wagner Development Corporation Plats 1 & 2, Stillings -Hoeft Addition & School District Plat by the construction of bituminous wear course and appurtenances; Project No. 93 -10 Schmidtbauers Fourth Addition - Phase 1 by the construction of bituminous wear course and appurtenances; Project No. 93 -11 North Oak Ridge by the construction of storm sewer, bituminous wear course and appurtenances; Project No. 93 -12 Blocks 3,4,5 & 6, Plaza Heights by construction of grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 93 -13 Mac's Bluff by construction of grading, gravel base, concrete • curb and gutter, bituminous base, bituminous surfacing and appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $5,000.00 with an estimated $200,000.00 Assessable Cost, for the total estimated cost of $205,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 13th, 1993. I PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. • PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JANUARY 26TH, 1993 AND TUESDAY, FEBRUARY 2ND, 1993. S �, RESOLUTION NO. 9893 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 6 PROJECT NO. 93 -09, 93 -10, 93 -11, 93 -12, 93 -13 WHEREAS, a resolution of the City Council adopted the 9th day of February, 1993, fixed a date for a Council Hearing on the improvement of: Project No. 93 -09 Wagner Development Corporation Plats 1 & 2, Stillings -Hoeft Addition & School District Plat by the construction of bituminous wear course and appurtenances; Project No. 93 -10 Schmidtbauers Fourth Addition - Phase 1 by the construction of bituminous wear course and appurtenances; Project No. 93 -11 North Oak Ridge storm sewer, bituminous wear course and appurtenances; Project No. 93 -12 Blocks 3,4,5 & 6, Plaza Heights by construction of grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 93-13 Mac's Bluff by construction of grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and • appurtenances; AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 9th day of February, 1993, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of January, 1993. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 9th day of February, 1993. .4 Mayor City Administrator 17J I* 0 LETTING N0. 6 1993 Public Hearings February 9th, 1993 Wear Course Paving 93 -09 Wagner's Corp. Dev. Plats 1 & 2/ School Dist. Plat /Stillings -Hoeft 93 -10 Schmidtbauers 4th Addition Typical Assessments $ 450 - 620 Wear Course Paving /Storm Sewer 93 -11 North Oak Ridge Typical Assessments North Oak Ridge Hellands 3rd Hellands 7th $ 550 - 720 $ 65 - 100 $ 35 - 50 Grading /Gravel /C & G /Paving /etc. 93 -12 Plaza Heights (Blocks 3,4,5 & 6) 93 -13 Mac's Bluff # l,�oo - z s0 0 Typical Assessment $ 2600 - 4500 • To: City Council From: John Arlt -Youth Center Re: Survey and Monthly Report Enclosed is a copy of our January totals for reciepts and participants. The survey which was requested is also enclosed and will be distributed next week through the school. Please review it and if there needs to be additional questions, please let me know so they can be added. 0 61-1-4� 0 r �J JANUARY 1993 RECIEPTS - YOUTH CENTER 1/4-1/9= $50.41 40 participants I/ 11 -1 / 16 = $61.75 70participants 1/18-1/23=$504.60 207participants 1/25- 1/31 = $232.70 180participants total monthly 497participants $849.46 reciepts events 1/22 middle school dance 180 participants est. repeat customers = 115 FEB. PLANS - -JR. HIGH DANCE 2/12 sr. high dance w/ band 2/27 THE FOLLOWING SURVEY IS PERTAINING TO THE FUTURE PLANNING OF • THE HUTCH YOUTH CENTER (DRY DOCK). PLEASE TARE THE TIME TO FILL IT OUT CAREFULLY AND SENSIBLY. THE DATA WILL BE PRESENTED TO THE CITY COUNCIL AND SCHOOL BOARD FOR FURTHER REVIEW. THANK YOU FOR THE COOPERATION. 0 PLEASE CIRCLE THE RESPONSE DESIRED UNLESS NOTED. 1. HAVE YOU ATTENDED THE YOUTH CENTER AT IT'S NEW LOCATION? YES NO AT IT'S PRIOR LOCATION - BOWLING ALLEY? YES NO 2. HAVE YOU ATTENDED ANY SPECIAL EVENTS PUT ON BY THE YOUTH CENTER? YES NO 3. IF YOU HAD A CHOICE, WHERE DO YOU FEEL THE IDEAL LOCATION FOR THE YOUTH CENTER WOULD BE? A. DOWNTOWN SITE B. RECREATION CENTER C. OTHER 4. WOULD YOU ATTEND THE YOUTH CENTER ON A REGULAR BASIS IF IT WERE IN A DIFFERENT LOCATION? YES NO 5. DO YOU FEEL THAT THERE ARE ENOUGH SPECIAL EVENTS THROUGH - OUT THE YEAR? YES NO 6. LIST ONE REASON YOU ATTEND THE YOUTH CENTER. 7. LIST ONE REASON YOU DO NOT ATTEND THE YOUTH CENTER. CONTINUED ON BACK 8. DO YOU FEEL THAT THERE IS ENOUGH PUBLICITY FOR CURRENT YOUTH CENTER EVENTS? 0 YES NO 9. PLEASE CIRCLE YOUR PRESENT GRADE LEVEL: 7 8 9 10 11 12 10. HOW MANY TIMES DID YOU ATTEND THE YOUTH CENTER/ OR SPECIAL EVENTS IN 1992. DID NOT ATTEND 5 TIMES OR LESS 5 -10 TIMES 10 -20 TIMES THANK YOU FOR TAILING THE TIME TO FILL OUT THIS SURVEY YOUTH CENTER BOARD OF DIRECTORS 0 0 -7-72� zjL 0 Fx213 L Jr r� Q. n �yJ Knights of Columbus HUTCHIINSON COUNCIL 4797 Annual F F r i /.l:.L W00 J Friday, February 26th 11:30 a.m. - 8:00 p.m. To Be Held At The Hutchinson National Guard Armory Hwy. 22 South • Hutchinson, MENU ALASKAN POLLOCK COLE SLAW DINNER ROLLS MN BAKED POTATO BAKED BEANS MILK /COFFEE WATER "Carry -Out Meals Available" 0 ADULT aS ..................... .......................Advance $6.00 Door $6.50 CHILDFIEN(K -6) ........ ............................... ..........................$3.00 PRE - SCHOOL (5 yrs. & Under) ................. ...........................FREE • ENTERTAINMENT Lyndon Peterson's One Man Band 6-gF 0 533 Huron Street Hutchinson, MN 55350 February 3, 1993 Mayor & City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear Council Members: I am seeking your help in correcting a problem with a fence located at 515 Huron Street. This fence has become a safety and traffic hazard problem to my property at 533 Huron. Since I have a daughter who is handicapped, there are times when she becomes so critically ill that I have to rush her to the hospital. The fence blocks my vision of on- coming traffic. Therefore, I would like to request the fence be reduced to a height of 30 inches from the garage to the alley for safety • reasons. If it is not possible to grant this request, then I would like the City Council to enforce the City Zoning Ordinance, Section 10.0 SPECIAL PROVISIONS, 10.07 Fences and Walls (see attached). Thank you for your consideration of this issue. Sincerely, Wilma Ross • �—C' Secticn 10 Special Provisions 10.06 FILLING OR REMOVAL OF SOIL, SAND OR OTHER MATERIALS: Filling Excavation: The use of land for major remova: of topsoil, sand or gravel, and other material from the land is not permitted in any zone, except I -2 (Municipal), except by the granting of a temporary excavation permit by the City Council after a review by the City Planning Commission. Permits shall be issued for a maximum period of one year and shall be subject to review and rehearing at that time. Any filling of more than 1000 square yards requires a permit. (Section 10.47 of Existing Municipal Code) Future Use of the Land: The persons who apply for a temporary excavation permit must submit a plan of intent as well as to the future use of the property being excavated as well as the development plans showing proposed elevations, drainage, access routes to be used in hauling to and /or from the site and daily hours intended for the operation as well as project period of excavation. Minor excavation requires the City !.ngineer review an approval. Safety Precautions: If during the excavation work, it becomes necessary for the person excavating to create a condition of grade of drainage not in the interest of health or safety, it shall become that person's duty to correct, immediately, the dangerous situation created, as well as fence such area from the general public during the period of danger. Bonding: It shall be necessary for the person securing a temporary excavation permit to present adequate proof of bonding to the City in the form of a performance bond, sufficient in value to cover the expense of the completion of the development plan or to bring such portion of the completed project to a safe grade and elevation so as to be healthful and safe to the general public and to provide safe and adequate drainage of the site. 10.07 FENCES AND WALLS In any residence district, no opaque fence, hedge, wall or siailar structure shall rise over 30 inch-es, and no chin link fence oven 48 inches, in height in the front yard and along the side lot line to a distance equal to the required front yard setback. In the same districts, no fence or wall shall rise over 6 feet in height along the rear or side yard lines other than the above. The finished side of the fence shall be to the outside of the property • (the posts shall be'to the inside unless the fence appears the same 10 -11 �'— Section 10 Special Provisions on both sides) . Any variation to these requirements or any unusual conditions or situations shall be permitted by conditional use permit. J The Zoning Administrator may prohibit development in accordance With the above in instances that would produce a safety or traffic hazard. 10.08 TELEVISION AND RADIO ANTENNA (1) Local Telecast Antennas Antennas for the reception of locally broadcast television signals are a Permitted Use in all Districts and are permitted encroachments on height requirements of this Code. This includes dish- type antennas for the reception of locally broadcast microwave signals and grid -type antennas for UHF -VHF signals but does not include antennas for the reception 'of signals from communication satellites. (2) Satellite Antennas Antennas for the reception of signals from communication satellites are considered Accessory Uses in all Districts. The Building Inspector may issue a Building Permit for such a structure if it complies with the following regulations: (a) The antenna is allowed only in the rear yard, except as provided below. In the case of corner lots, the antenna is also not allowed in the side setback area along the public street. (b) No part of such antenna may be within 5 feet of any property line nor may any part of an antenna be located over a utility easement. (c) No antenna will be permitted if the total ground area of all Accessory structures on the parcel would exceed 25 percent of the area of the rear yard. (The ground area of an antenna is measured as a horizontal rectangle which would enclose the edges of the antenna when it is in the normal operating position.) only 1 such antenna is allowed per parcel. (d) Such antenna is allowed on the roof of an apartment cr commercial bililding rrav adt: structurally designed tO support the antenna, (b) the antenna does not protrude more than 13 feet above 'the parapet or mansard, and (c) the antenna is erected near the rear side of the roof. (3) Amateur Radio Broadcast Antennas . 10 -12 0 • MIDWEST CABLEVYSION M WrM&U , COWAM Febuary 1, 1993 Mr. Gary Plotz City Administrator 37 Washington Ave West Hutchinson, MN 55350 Dear Mr. Plotz: � U w BY a FOR YOUR INFORMATIOR We are writing today to give you information on upcoming rate adjustments. The enclosed letter is a customer notice being sent out thirty days in advance of the rate adjustment date. On March 1, 1993 the following rate changes will be implemented: 1. The new monthly rate for basic services will be $19.95. 2. A late fee of $3.00 per month will be applied to accounts 30 days overdue with a $10.00 balance or more. 3. Installation charges will be adjusted to: Installation of new basic cable .............$49.95 Trip charges unrelated to service calls ..... $24.95 As stated in the customer letter, this is the first rate change since 1991. The increased costs of doing business make the above changes necessary if we are to provide the kind of service our customers expect. Do to an in- office miscommunication, you are receiving this letter a few days after our customer's 30 day notice. We apologize for this delay. It is our goal to keep you well informed of 1993 plans to upgrade your services and match our customer needs. Please contact our office with any questions you may have concerning your cable operation. Sincer rk` Machart c. (O , E. 103 fast Second Street ■ Redwood Falls, MN 56283 ■ (507) 637 -5300 ■ FAX (507) 637 -3225 MIDWEST CABLEVISION AN t 1rM''*itntn COMPMY SPECIAL CUSTOMER NOTICE Dear Customer: • Effective March 1, 1993 we will be ad usting our basic service rate from $18.95 to $19.95 per month. This year we twillte itrlproving on the quality of customer sclvice and reception that you greatly deserve. Please be assured that we are aggressively controlling operating costs, as long as these efforts do not compromise our service commitment to you, For two years your cable rates have remained unchanged. Our operating costs, however, have continued to rise. Payroll costs have Increased by more than 8 percent, and other operational expenses, including the price of gasoline used by the service fleet, programming fees, and utilities have all Increased over the past two years. NEW PROGRAMMING SERVICES We are pleased to continue to offcr you new services. During 1992 the Weather Channel was launched in Litchfield. Additional channels will be added to both Hutchinson's and Litchfield's basic service during 1993. LATE PAYMENT POLICY In March we will be instituting a $3.00 late fee for payments not received within 30 days of the statement billing date. WE APPRECIATE YOUR BUSINESS We appreciate your business and hope you enjoy the new channel additions. R'e are • confident you will agree that Midwest Cablevision is a great value for your entertain- ment dollar. We look forward to serving you durin this new year, Please callus if you have, any questions or are in need of further information. Sincerely, Mark WMhart . Area Manager 0 218 South Main Stroet ■ Hutchinson. MN 55350 N .612) 587.4339 ■ Fa.\ ;612) 597.7362 utn ri.n ae 75 0 RESOLUTION NO. 9887 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Chlorine Analyzer & 7,000.0 System Operation - WWTP Yes Stranco Inc. Controller Balance 50 50 -1b. Bags Polymer 8,325.0 Waste Treatment WWTP Yes Nalco Chemical Toxicity Study 6,270.0 EPA Requirement WWTP Yes Pace Lab The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: February 9, 1993 Motion made by: Seconded by: Resolution submitted for Council action by: 7A` RESOLUTION NO. 9888 RESOLUTION RELATING TO FINANCING A WATER STORAGE TOWER TO BE UNDERTAKEN BY THE CITY OF HUTCHINSON; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the "Council ") of the City of Hutchinson, Minnesota (the "City "), as follows: 1. Recitals. (a) The Internal Revenue Service has issued proposed Treasury Regulations Section 1.103 -17 (as proposed and /or finally adopted, the "Regulations ") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for any project costs paid by the City prior to the time of the issuance of the bonds. (b) The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued taxable or tax exempt borrowing, that such declaration generally be made prior to but not more than two years before the time the expenditure is actually paid, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure relate to property having a reasonably expected economic life of at least one year. (c) The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration. (a) The City proposes to undertake the following project described as South Park Elevated Tower with an estimated cost of $600,000; interim financing will be from the water and sewer fund and future revenue of the water and sewer fund to pay the financing of the bonds issued. (b) Other than costs to be paid or reimbursed from sources other than a tax - exempt sorrowing or costs permitted to be reimbursed pursuant to the transition provision of Section 1.1d3- 17(1) of the Regulations, none of the costs of the foregoing projects as identified above has heretofore been paid by the City and none of the costs will be paid by the City until after the date of this Resolution. Each of the projects, and costs related thereto, constitutes property having a useful life of at least one year. 7 -51 (c) The City intends to reimburse itself for the payment of the designated project costs out of the proceeds of a tax exempt bond issue, debt or similar borrowing (the "Bonds ") to be issued by the City after the date of payment of all or a portion of the w costs. Pending the issuance of the Bonds, the City reasonably expects to pay and temporarily finance the costs from the following source or sources of funds identified in paragraph 2 -(a). (d) The Bonds are proposed to be issued by the City pursuant to the provisions of Minnesota Statutes, Chapter 475, and other applicable statutory authority. The reasonably expected source or sources of funds to be used by the City to pay the debt service on the Bonds are identified in paragraph 2 -(a). I BudQetary Matters. As of the date hereof, there are no City funds reserved or otherwise allocated pursuant to the City's budget (or expected to be reserved or allocated pursuant to the City's budget) to provide permanent financing for the costs of the projects, other than pursuant to the issuance of the Bonds. Furthermore, there has been no allocation, budgeting, or restriction of moneys (or the adoption of a requirement or policy to reimburse a fund) as part of the City's budgetary process, the primary purpose of which is to prevent moneys from said sources from being available for the permanent financing of the costs of the projects. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are foreseeable on the date hereof, all within the meaning and content of the Regulations. 4. Filing. This resolution shall be filed in the publicly available official • books, records, or proceedings of the City, which shall be continuously available for inspection by the general public. This resolution shall be available for inspection at City Hall during normal business hours of the City on every business day during the period beginning on the earlier of 10 days after the adoption hereof or the date of issuance of the reimbursement bonds and ending on the day after the issuance of such bonds. 5. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed, and shall be effective to relieve the Droceeds of fhe Bonds r °og: , a tr, n . i� ?_. r'�r,' .:.,?. °e,olution or other relevant legal documents for the Jonds, and under arty applicable state or federal statute, which would apply to the unspent proceeds of such bond issue. Adopted this 9th day of February 1993. Gary D. Plotz Paul L. Ackland City Administrator Mayor 0 RESOLUTION NO. 9889 RESOLUTION OF AFFIRMATION BY THE CITY OF HUTCHINSON TO CONTINUE AS A "STAR CITY" FOR THE PURPOSE OF ECONOMIC DEVELOPMENT WHEREAS, the City Council of the City of Hutchinson is desirous of furthering the economic development of Hutchinson and vicinity, and; WHEREAS, one of the economic development tools effectively used by the community is the "Star City" program as certified by the State Department of Trade and Economic Development, and; WHEREAS, the "Star City" program and other development activities are part of the work of Hutchinson Community Development Corporation to advise the city on matters dealing with economic development; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The City Council does hereby renew its participation and commitment to the State "Star City" program for economic • development. 2. The City Council recognized the Hutchinson Community Development Corporation as the organization responsible for carrying out the procedures for state recertification of the "Star City" program. Adopted by the City Council this 9th day of February, 1993. ATTEST: Gary D. Plotz City Administrator 0 Paul L. Ackland Mayor 7 -c. Hutchinson Community Development Corp. 587 -7500 45 Washington Ave. East Hutchinson, Minnesota 55350 MEMORANDUM DATE: February 2, 1993 TO: Hutchinson Mayor and City Council FROM: Connie Mangan Housing & Community Development 6 linator RE: Star City Resolution of Support Attached for your consideration is a resolution of affirmation for the "Star City" progra m. A resolution of support by the City Council is required for continuation of the City of Hutchinson in the "Star City" program. • The Hutchinson Community Development Corporation will be presenting last years' accomplishments and the 1993 work program to the City Council on Monday, February 22, 1993 at 7 pm. Thank you for your support of the "Star City" program. cw • CM • RESOLUTION NO. 9890 RESOLUTION ACCEPTING PLEDGED SECURITIES FROM MARQUETTE BANK OF HUTCHINSON, MINNESOTA WHEREAS, Marquette Bank of Hutchinson, Minnesota, a city depository, has issued the following securities under the collateral agreement with the City of Hutchinson: ACCEPT: FHLMC 5 -01 -06 8.50 °s $325,000.00 FHLMC 4 -15 -19 7.006 500,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Administrator be authorized to accept the pledged securities. • Adopted by the City Council this 9th day of February, 1993. ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor 7 --P. • CITY OF HUTCHINSON RESOLUTION NO. Qg91 RESOLUTION ADOPTING YOUTH CENTER BUDGET FISCAL YEAR 1993 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual Youth Center budget of the City of Hutchinson for the fiscal year 1993, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budget and the major division thereof being as follows: REVENUES Miscellaneous Sales $ 6,800 Memberships & Admissions 1,000 Donations & Contributions 34,000 $41,800 EXPENDITURES . Personnel Services $24,925 Supplies & Repairs & Maint. 4,300 Other Services & Charges 10,500 Miscellaneous 500 Capital Equipment 1,250 Contingency 325 $41,800 Adopted by the City Council this 9th day of February 1993 ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor F` 0 ORDINANCE NO. 93 -74 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -1 Single Family District to I -1 Limited Industrial District, with the following legal description: The Northerly 914.40 feet of Lot 6 of Auditor's Plat of West half of Section 32, Township 117 North, Range 29 West, as measured at a right angle to the North line of said Lot 6 Adopted by the City Council this 9th day of February, 1993. 0 Gary D. Plotz City Administrator • Paul L. Ackland Mayor 7 -F C M E M O R A N D U M February 4, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Supplemental Agreement with SEH Regarding Adams Street (TH 22) Cooperative Agreement I have not been able to schedule a meeting with the MnDOT District Engineer, Dave Trooien, due to conflicts. When a meeting is set, we will be reviewing alternatives with MnDOT on the following: ► Would MnDOT pay the increase in engineering costs due to the change from bituminous surface to concrete surface? ► Would HnDOT acquire the easements necessary for . construction? This will be a slow, painstaking process which involves completing title opinions and appraisals for each individual property. SEH is estimating approximately five months to complete all acquisition, making it nearly impossible to complete construction this year. ► Can the Cooperative Agreement conditions be met? The cost of the project has increased substantially due to the increase in project length and the inclusion of concrete pavement. Also, the state's share of the project probably will exceed 50% of the total project cost, which I understand to be the limit of assistance. ► What is the potential for terminating the Cooperative Agreement process and letting the project revert back to HnDOT? What would the project schedule be? If you have any question or comments, please let me know so I can address them. At this time, I recommend continuing this item until the City Council meeting on February 23rd. <Jj> City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - I � • • - SUMMAEY OF PETITIOT' TO DATE m Number of property owners 66 Number of property owners signed 50 Number of property owners neutral 3 Number of property owners undecided 4 "umber of property owners for the project 1 Number of property owners not able to contact 1 Number of property owners — no response to date 7 % of property owners signed against 75.7 % % of property owners for project 1.5% FOR YOUR INFORMATION e- 7�, /- P, Reasons for discontinuing the Adams Street project. It does not solve the Adams Street problems. They are: Too much traffic and air pollution. There also is the problem of noise, dust, mud and possible flooding in case of heavy rain during the project. The last notice included center turn lanes, no parking and loss of trees and property. We will also have sewer and water interruption. Business places will lose their driveways at tires. Why should we pay thousands of dollars for a project that will make a bad situation worse? ,_ 0 • • 0 TO WHOM IT MAY CONCERN: We the undersigned as property owners on Adams Street request that the Adams Street project # be discontinued and instead only repair the sanitary sewer at tre problem spot in the long block on south Adams Street. A? h �L� 2 D° Ssy ad, st IP SH r. W 3 -16 UtL 33L �Dann�s S Z -fm w i il- —e e' e' (v6a y'y /-K S7` ckn Yv\ fr TO WY.OM IT MAY CONCERN: We the undersigned as property owners on Adams Street request that the Adams Street project # be discontinued and instead only repair the sanitary sewer at the problem spot in the long block on south Adams Street. z -Co z5v 3 °�� sS-i 33 T�J` IIA Pis s/ ZCE'l� C`L • TO WHOM IT MAY CONCERN: We the undersigned as property owners on Adams Street request that tke Adams Street project # be discontinued and instead only repair the sanitary sewer at the problem spot in the long block on south Adams Street. 38` v 17 174,1 /�..1 ..i .�.,,,__ ,5v C9 n t 0 C. M E M O R A N D U M DATE, February 3, 1993 TO: Mayor and City Council FROM: Randy DeVries SUBJECT: Pumpage and Hydrant Data City Fire Hydrant 526 CCT Fire Hydrant 9 High Service Pumpage Wastewater Flow 1992 652,967,000 gal. 817,600,000 gal. 1991 645,993,000 gal. 815,060,000 gal. 1990 605,024,000 gal. 699,080,000 gal. Backwashes 1992 - 779 1991 - 785 Approx. 25,000 - 27,000 gal /wash 1990 - 768 Unmetered City Buildings 1. Fire Station 2. City Hall 3. Street Garage 4. Civic Arena 5. Water Treatment Plant 6. Roberts Park 7. West River Shelters Unaccounted Water Ests. Hydrant Flushing 4 -5 M.G. 1 year Main Breaks and Service Leaks .2 -.25 M.G. 1 year Construction Water 50,000 - 100,000 Cal.<y -ar City 55 miles water and sewer main 22.2 miles service lines CCT 2.2 miles water and sewer mains /r 1.3 miles service lines h� City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - !oS t S 3.30 • A. Grease, Oil, and Sand Interceptors. Grease, oil, and sand interceptors shall be provided when, in the opinion of the Council, they are necessary to the proper handling of liquid wastes containing flommable grease in amounts in excess of those specified in this Section, of any flammable wastes, sand, or other harmful ingredients; except that such interceptors shall not be required for private living quarters or dwelling units. All interceptors shall be of a type and capacity approved by the Council, and shall be located as to be readily and easily accessible 'for cleaning and inspection. In maintaining these interceptors, the owner(s) shall be responsible for the proper removal and disposal by appropriate means of the captured material and shall maintain records of the dates and means of disposal which are subject to review by the Council. Disposal of the collected materials performed by owner's(s') personnel or currently licensed waste disposal firms must be in accordance with currently acceptable Minnesota Pollution Control Agency (MPCA) rules and regulations. I. Analyses. All measurements, tests, and analyses of the characteristics of waters and wastes to which reference is made in this Section shall be determined in accordance with the latest edition of "Standard Methods" and with the Federal Regulations of 40 CPR 136, "Guidelines Establishing Test Procedures for Analysis of Pollutants ", as amended from time to time. t' Sampling methods,. location, time, durations, and frequencies are to be determined on an individual basis subject to approval by the Council. Determination of the character and concentration of the industrial wastes shall be made by the person discharging them,' -or the person's agent, as designated and required by the Council. The Council may also make its own analyses on the wastes, and these determinations &hall be binding as a basis for sewer service charges. J. Submission of Information. Plans, specifica tions, and any other pertinent information relating to proposed flow equalization, pretreatment, or grease and /or sand interceptor facilities shall be submitted for review and approval of the Council prior to the start of their construction if the effluent from such facilities is to be discharged into the public sewers. No construction of such facilities shall commence until said approval has been granted. Subd. 4. basis For, Sewer Service Charges. A�,,.- •Sewer Users Service by Water Utility Water Meters. There °:`isi?bereby levied and assessed upon each lot,- :Iparcel. �l�¢S of land, building,,...or,•promises having a connection with' the wastewater collection system and being served with water solely by the water utility,, a sewer service charge based, in part, on the quantity of water used,, as measured by the water utility water meter used upon the premises. 70 (7- 1 -89)�j (� 1 jNTRODUCTION i As you are aware of the past problems regarding the accuracy ol.the city of Hutchinson's remote reading water meters, 1990 was the year scheduled to conduct a survey of comparing the inside motor reading to the outside remote, the last survey being done in 1987. In April of this year 11558 prepaid postage post cards were sent to water customers asking them to read the inside meter, compare it to the remote meter, and return the card. Approximately 701 of the cards were returned. The remaining 30= would have to be visited by city "staff td gain entry of the properties. This proved to be immensely time consuming. With the use of temporary summer help and full time staff the survey was completed and all inaccurate meters replaced or matched in the early part of December 1990.. FINDING A total of 213 meters were found to have discrepancies between inside meters and the remotes. The range of error was between 1,000 and 106,000 gallons. section Section section 1 1 3 Meters replaced "" 3 10 29 Remotes replaced 6 22 65 Matched 29 14 59 This comes to,.approximately's rate of 8% of the meters checkeQ having a problem# some of which were in error at the 1987 survey,.; Section 3 had the most problem motors, mostly due to the fact th*t it is the largest ,section. Meters found to be in error warm- repaired, replaced, or matched according to the amountw:,of discrepancy of each motor. Remotes in error of 10,000 gallons.or lass are matched and left in` service, Meters between 10,000 - 300000, gallons off were, trouble shot and repaired as necessary.; Meters over 30,000 gallons off were completely removed and new meters installed. • ., { :.... z , t::.. The most costly part of the -meter survey came to be the labor, With a part time employee in the field trying to gain entry to homent fir;. `; tLL< ruel, and mileage was wasted, as he often had to return to resid4aees 5 -6 times to find someone at home. Listed U; a breakdown of the cost involved. Some of the figures are exact, and some are estimates. 1 87,13, 0 Part time employee - Regular employee ' Post &ga Printing Meters and Remotes Vehicle Repairs Fuel Vehicle costs Logis report TOTAL $1,632.50 880.00 1,050.00 82.00 1,582.20 129.86 200.00 $5,556.56 UN- ACCOUNTED.WATER Listed by sections are the amounts of water found un- accounted on meters of the survey. Section 1 2648000 gals. Section 2 1,140,000 gals. Section 3 535.000 gals. 11959,000 gals. If it were possible to back bill all of the un- accounted water at the highest . rate of our rate structure, a recovery of $2154,90,, would result. A sewerage charge would amount to $4505.70. However, this is not feasible because of different ownerships and* tenants during the time span between meter surveys. Those are dollars forever lost. . It is apparent after this survey, that although the problems.witli, our remote reading accuracy have plateaued, it is -an 'on going problem, which will not go away. The cost of the problem can be weighed in lost revenue, increased meter reading costs, cost of surveys and poor public relations. If all water and sewer usage; could be recovered the water and wastewater departments would have additional $6600 cash flow, unfortunately the survey cost in excess of $5000, not to mention the extra cost incurred during the regular meter reading cycle. he a way to begin to rectify this problem, the City should begin to' install water meters with encoded registers to virtually eliminate reading errors. Furthermore,.as the age of our meters go up, the accuracy and reliability goes down. Thought should be given to plan for a major meter change out. 2. Ticket No: 9397 Send To: CHUTCH01 Seq No: LORQ ROUTINE 1 Map Ref: Transmit Date: 1/28/93 Time: 3:04 pm Op: OODL44 Original Call Date: 1/28/93 Time: 1:18 pm Op: OODL44 Work j o Begin Date: 2/01/93 Time: 1:30 pm Company : JUUL CONTRACTING Contact Name: DARRYL Alt. Contact: MERRILL W Phone: (612)687-2989 Type of Work: REPAIR OF WATER LEAK Work Being Done For: COUNTRY CLUB TERRACE Explosives: N Duration: 1 DAY R.O.W: N State: MN County: MCLEOD Place: HUTCHINSON. Address: 101 Street: COUNTRY CLUB TERRACE(EAST BLVD) ' Nearest Intersecting Street: B AVENUE Location of Work: MARK 20FT OUT FROM N AND S SIDES OF MOBILE HOME FOR WIDTH : OF LOT. Remarks: Twp: 117N Rag: SOW Sect -Qtr: 36 Twp: Rng: Sect-Qtr: Legal Given: Y CHUTCH01 HUTCUTOI HUTTEL01 MCLCPAOI UNSDOT01 STARTV01 Lca/4c �P/oa.%•ol z//193 7uk/ aoAi- 0 9 -61 s ouncii approves cnany � ror tci sewer rates based on 100 percent of the water bill for each quarter, rather than on the sewer bill he was sent. He did not pay for more than the actual Country Club Terrace owner Bill Block, right, ap. peared before the Hutchinson City Council Tuesday to r amount of water used, he said, nor - did he pay the late charges. Mayor Paul Ackland told Block it was his understanding at the Oc- tober meeting that the sewer rates would continue to be based on Winter quarter usage until the meters were installed. 'I'm not goipg to put meters in in the middle of winter,' Block said. He said he planned to install the me- ters in May. Ackland told Block that, while he may be paying more for sewer now than is actually being used at the park, the basis of the city's billing system is that when the number of mobile homes in the park increases, Block will be at an advantage, pay- ing less than what is being used. 'tt does catch up going the other discuss what he termed unfair sewer rates at his mobil home park. staff photo way,' Ackland said. `We're not trying to get by with anything," Block said. "It doesn't work to bill on quarters. I just want to be treated fairly. I want to pay for all the water we use and pay for the amount of water we contribute to the sewer." Water Director Randy DeVries said he still believed that billing on the winter quarter water usage was still the most equitable means of billingfor sewer. DeVriessaid Block was not thetonly customer who was occasionally overcharged for sewer either. "That happens to homeowners all the time," he said.'The winter quar- ter is the best way to do it.' Council Member Marlin Torger- son then proposed allowing Block to pay sewer charges bn the actual amount of water used at the park un- til the meters are installed. City Attorney Barry Anderson said that if the council did take that action, other property owners within the city would have the right to ask for the same consideration. "It's very clear from a constitu- tional standpoint... that you have to treat everyone the same; Anderson said. Nonetheless, the council voted to base the sewer rates on the actual water usage until the individual me- ters are installed. By ROBIN SHOEN Staff Writer Two months ago the Hutchinson City Council rare to what ap- peared to be an agreement with Country Club Terrace owner Bill Block over sewer rates at his mobile home park. But the issue heated up �} again Tuesday as Block appeared before the council to again discuss what he termed continued unfair treatment for his park's sewer rates. Block asserted, as he had two months previously, that the city has been overcharging him for sewage use at the park by basing the sewer charge on last year's winter quarter water usage. The city bills its sewer charges quarterly using each winter quarter as a basis for the following year. Block said his sewer charges were artificially high because there were more mobile homes in his park during the last winter quarter on which the sewer charges have been based. Since then, Block said the num- ber of mobile homes in the park has dropped by approximately 20, low- ering the water usage at the park and, in effect, dropping the sewer usage. At the council's Oct 23 meeting, Block and the council agreed that he would install individual water me- ters on each of the homes in the park. The individual meters would then be compared with the master meter to determine whether there was water loss somewhere within the system. "One hundred percent of the wa- ter used does not go into the sewer; Block said Tuesday. Block said he had been waiting since the October meeting to re- ceive an adjusted bill for sewer us- age at the park. Instead, he received a notice of shutoff. Block said he paid the sewer bill based on 100 percent of the water bill for each quarter, rather than on the sewer bill he was sent. He did not pay for more than the actual Country Club Terrace owner Bill Block, right, ap. peared before the Hutchinson City Council Tuesday to r amount of water used, he said, nor - did he pay the late charges. Mayor Paul Ackland told Block it was his understanding at the Oc- tober meeting that the sewer rates would continue to be based on Winter quarter usage until the meters were installed. 'I'm not goipg to put meters in in the middle of winter,' Block said. He said he planned to install the me- ters in May. Ackland told Block that, while he may be paying more for sewer now than is actually being used at the park, the basis of the city's billing system is that when the number of mobile homes in the park increases, Block will be at an advantage, pay- ing less than what is being used. 'tt does catch up going the other discuss what he termed unfair sewer rates at his mobil home park. staff photo way,' Ackland said. `We're not trying to get by with anything," Block said. "It doesn't work to bill on quarters. I just want to be treated fairly. I want to pay for all the water we use and pay for the amount of water we contribute to the sewer." Water Director Randy DeVries said he still believed that billing on the winter quarter water usage was still the most equitable means of billingfor sewer. DeVriessaid Block was not thetonly customer who was occasionally overcharged for sewer either. "That happens to homeowners all the time," he said.'The winter quar- ter is the best way to do it.' Council Member Marlin Torger- son then proposed allowing Block to pay sewer charges bn the actual amount of water used at the park un- til the meters are installed. City Attorney Barry Anderson said that if the council did take that action, other property owners within the city would have the right to ask for the same consideration. "It's very clear from a constitu- tional standpoint... that you have to treat everyone the same; Anderson said. Nonetheless, the council voted to base the sewer rates on the actual water usage until the individual me- ters are installed. L�` V By ROBIN SHCIEN An order sued ApMalt' Staff writer,., a n ' Rmen of Time was running out for . CommissionetMaryloCYBrien , Country` Club'Terrace. owner , states that Hutchlnc`wugiven r BJI Block. With a Minnesota r LqP�41ays "tn°;which`to provide a'L p i3 Departrnehf'ofHealth�MDjilz* evidence�thateither -a plan had n, licensef revocation. deadlirl 14 been .ac tx ed,, by ithe' city, a, only 15; days away," gjockwas t• ` for the running short of options ? rdeadline �d t State law mandates, that ev was May & r ery mobile home park; must 'N ispot the fi�t t Ibck_ a'�orm shelter or`storm't' $ 'Tr � Via'.: the,cp�unuFflh�ava=birtted, C "evacJation planrfor" the rest y:heads over an evacuation plm,° dents living in the park. it 4olana &Aenred9sevPraf 7 i n raa eigr@r a snenermora plan + �.° home park. residents to drive I •:Block: appeared „before the";-, thepityspolicestationduring Hutchinson CityCouneilTues torm emergency, The plan w, p day to present storm evacua� 'rejected fay the'"iricil on -th Pion plan to the council for ap bas is therejust'isn'troom in th proval,,�vvhich he', ceived. station for the residents of th t Council approval is. also re. park's 170 homes- ,rtanceseachresidenCwould this are the residentsofthem` veto drive _ between one bile home park: -While th d two•rniles,, Me also fioied -,j'�: -'have little . power -in decide oblems could increase from ] °whether an evacuation plan lffic- conggstion�dunng am $ "'acceptable, they are the on nergencyt, ."Who stand to lose ihe.tnosa Block'cone tired his plan is��. She location of theirhoins 1. rtthebestopuori; but said he. �a permanent so1 ! 11.of the mobile. , "'found W irtte�p rk derjts� would; ”, The situation, ive'fo°tftrisersheers; instead `Club' Terrace is, aftything eking''sheiter with friends or unique, according to MDR e datives i Hutchinson. :A vironmental . field seryic 'Obviously the best Solution' Chief Charles � Srhneidero'j to have aAlter'Yri the park, said most mobile home parks 0& said That;4however, is a Minnesota have storm evaci .O efer at ioi} pldn ia[her, tha ijelt n" g�onstWrttan of a for .residents e; �=wou7d ccist in i�ee neigh-. , . 'Tomadoauthorities will ,I err,(" of s4u,0M, he said, iF �ou`the last'. place they _W; ?u afford atthis egple,Fs in'art afrt6n-661li rid' a ... a � � `�,,�3.x �.•+�,�x:w+n- ,�..x -... tY. nataw'vr,craunt , rnntn See Plan' 'page l Plan continued from page 1A Schneider said. Driving in an automobile is the highest risk location to be during a tornado. The second highest risk loca- tion is in a mobile home. "An evacuation plan could put you into greater risk,' he said. Still, the state mandates that a mobile home park owner provide either a shelter or a plan. While the pixy court l passed the evacuation ?xan unanimously, it did so with the stipulation that the plan come up for review in six months. At that time it will be evaluated to determine whether it is still a viable option. The drawback is, if there is no need to use the evacuation plan during those six months, the council will have littleto on in the way of an I ^ Sewer charges spark By 'ROBIN SHOEN . Staff Wrater For the second time in as many years, the Hutchinson City Coun- cil found ;tself butting heads with Country Club Terrace owner Wil- liam Block. Again, the issue surrounds what Block claims is a discrepancy in the sewer bills he has been charged for his mobile home court. Current city policy has been to treat mobile home parks as com- mercial businesses. The city maintains a master wa- ter meter on the main off which the mobile home park feeds. The mas- ter meter is used to calculate both water and sewer charges. Sewer charges are based on the previous winter quarter water billing. The water lines which run through the trailer court and serve the individual trailers are the prop- erty, and responsibility, of its mobile Dome controversy owner. Block has argued that his resi- dents aie of using all of the water that is being measured at the mas- ter meter. It is his contention that there is a large amount of loss through leakage which isn't going through the sanitary sewer. He contends he should not have to pay for what the city is not treating. '"Cute fact is, the trailer court has been overcharged for sewer for a long time," Block said VV One year ago the council ap- proved an agreement with Block which would allow him to install individual meters on the trailers in the court and use the readings from those meters to calculate sewer charges. The agreement with Block was to rum only through 1991. The latest hitch in the agreement is that, although the city signed the contract and forwarded it to Block, he failed to sign amid ,reprq it. "From our office, we had no contract," said City Administrator Gary Plotz. "The contract was never executed" Despite -the unsigned contract, Block moved forward with his plan. He purchased individual me- ters and has been using them as a basis for determining the sewer charges at the mobile home park. Tuesday, Block claimed he did See Sewer ! page 3A Sewer continued from page 1A not sign and return the contract be- cause he had a question regarding the length of it. The council only agreed to one year, but Block said he had to fi- nance the meters over a five -year period He wanted the council to agree to a five -year contract. Also, Block believed the origi- nal agreement stood, with the sewer charges based on the indivi- dual meters. "It comes down to this. I had a handshake deal with a bunch of guys from Hutchinson," Block said. "I do a lot of deals on a hand- shake. This has been interesting." In the absence of a contract, however, the city continued to bill sewer charges on the master water meter. City Attorney Barry Anderson indicated that if the council did of stand by its agreement, Block would likely litigate. "I'm not suggesting your deci- sion here needs to be motivated by that fact," Anderson said, he merely wanted the council to be aware of the potential. "I don't want to litigate on this," Block told council members. "I thought I was dealing with some good old boys who do things on handshake." "We used to do that until w wound up in court a couple t times," responded Council Men ber Marlin Torgerson. - Despite the lack of a signed cur tract, the council voted Tuesday4 stand by its original agreemen The sewer rates from June, whe the individual teeters were it stalled, through December woul be based on those meters. Additionally, the bill for Janu ary through May would be base on the actual meter readings at th master meter, rather than on th December billing as is typicall used. Although the council made n agreements for future billinkt Block made it clear he wants to se the sewer charges based on the in dividual meters. Wastewater Treatment Directe Randy DeVries said he believe, the charges for sewer based on th water meter were fair and accurite Tests by the city revealed that th amount of water in the saniter sewer coming from the tratfle corm were close to the amounts re corded by the water meter, he slid Mobile home" tk may`lose license By ROBIN SHOEN Staff Writer With the calendar ticking off the few days left before storm season begins, residents of Country Club Terrace mo- bile home park may fund themselves lacking shelter, and not just the emergency kind. Within days Commissioner Marlene Marschall of the Minnerota Depart- ment of Health (MDH) is expected to decide whether to revoke the mobile home park's license or pursue another avenue for enforcing compliance with state law. "I have brought the rev;.: to the at- tention of the commissice,ar and am currently awaiting instructions from her," said Charles Schneider, MDH en- Is (I vironmental field services chief. Lacking eiBrr an'emergency shelter or a city - approved emergency evacua- tion plan, Country Club Terrace does not meet the state's licensing requirements. According to Schneider, the Legisla- ture passed a law in 1983 that mobile home park owners provide either shel- ters or evacuation plans for residents. In 1987, it further required the munici- pal approval of an evacuation plan. That was the year Hutch Inc. purchased Country Club Terrace. Since the law was passed, new mo- bile home parks cannot be licensed without storm shelters. Existing parks were allowed until March 1, 1989, to either build shelters or develop evacua- License Lion plans to keep their licenses. Country Club Terrace, built in the early 1970s, has had neither a shelter nor a municipally approved plan since November 1991. In November 1990, following initial action earlier that year, the case against the park's owner, William Block, went before an administrative law judge, Schneider said. The judge granted a motion for summary judgment, but stayed any action for 30 days to allow Hutch Inc. the opportunity to sue the city of Hutchinson. While Block refrained from pursu- ing a lawsuit against the city, he did ob- tain limited approval of a temporary evacuation plan for the mobile home park. judge. it is now the commis- sioner's decision on whether to re- voke the license. "In this particular case all it takes is for the commissioner to draft an order." Schneider said. Revoking the park's license is by no means the only answer to this problem, according to Schneider. "If Mr. Block starts building a shelter tomorrow we would wait until it was complete and then the 4 That put any further action by the de- partment of health on hold. When the approved plan expired in November, the city informed Block he had until February to have plaits in place for a storm shelter. The city notified the MDH in late March that the mobile home park had neither a shelter nor evacuation plan and urged the department to take action. "At this point they (Country Club Terrace) either get approval from the city or we proceed to force action or re- voke the license," Schneider said. Since the order was already handed down from the administrative law problem would be solved," he said. In a telephone interview Wed- nesday, Block said he had received no notification from the depart- ment of health regarding the license revocation. Block maintains he is pursuing construction of a storm shelter but has been unable to secure financing. "I fully believe that the solution is to build an on -site shelter," he said. See License / page 2A Ath "40 1N 0 Court sets deadline for shelter proposal By ROBIN SHOEN Staff Writer As tree branches crashed down around them and rain pounded their car "Susan" and "Lisa" drove frantically through Hutchinson last Tuesday night seeking shelter for themselves and their children. The storm, which sent area resi- dua to basements and decimated a portion of several Minnesota towns, sent residents of Country Club Terrace mobile home park out into the night. With o storm shelter and no evacuation plan for the park, residents of the more than 150 trailers were left to fend for themselves. While the streets were no place to be Tuesday night. the two wo- men and their children were seek- ing any place that would afford them more safety than their mobile homes. Along with their Country Club Terrace neighbors, the two women did not wish to be identified. A group of mobile home park residents gathered at one of the homes last weep to discuss how See Park / page 12A 9 0 'ark Continued from page IA they can force some action by the park's owner, Hutch Inc., to pro- vide a storm shelter. While state law requires either a storm shelter or a city- approved evacuation plan, the park has been without either since November 1991. The Minnesota Department of Health has revoked the park's license for its failure to provide either shelter or a plan, but that proved of little use to residents when civil defense sirens sounded last week. The residents who gathered to discuss their options expressed frustration at the lack of planning for such crises. "The news had been going for hours (about Tuesday night's storms)," one resident said. "But 'they never said Hutchinson. By the 'time the sirens blew it was already too late." The state is not seeking to close 'the park, according to attorney Paul Zetbe of the Attorney Gen- eral's office. Rather, he said, the ,sate is seeking to the place the ;park into receivership. By doing ,so, the state would enable the re- ceiver to collect lot rents from the park's tenants and use that money :to build a storm shelter. Following a hearing in Distrkt ' Cotrt Monday, the park's owner, Hutch Inc., has until Thursday to receive city approval of a storm shelter it has proposed Hutch Inc.'s attorney, John Bonner, told Judge Richard Spencer that Block would appear before the Hutchinson City Coun- cil within the next Urea days to at- tempt to obtain approval of the plans for the shelter. City Administrator Gary Plotz said Hutch Inc. is not on the coun- cil's agenda for Tuesday. Building Official Jim Marks said the city had received plans from Hutch Inc. for a shelter but the plans were pre- liminary and incomplete. Bonner told Judge Richard Spencer there was no need for the state to place the park into receivership. "It is not a matter which requires immediate remedy," Bonner said Zerbe argued that the shelter it- self was cause for immediacy. "There has to be a shelter pro- vided for these people," Zerbe said '"The events of the last week show the need -for immediacy." The state's assertions the it does of wish to close the park will likely come as good news to resi- dents who can ill afford to move. "There are a lot of low- income people living out here," one park resident said "They can't afford to go anywhere else." 9 G 2A/Hutchinson Leader 7/9/92 s CCT breaks ground for storm shelter As the backhoe geared up to begin the serious work of exca- vation, Country Club Terrace mobile home park managers John and Elizabeth Hallahan and owner Bill Block per- formed a ceremonial turn of the shovel to mark the beginning of construction on the park's storm shelter. Block said he expects the shelter, a reinforced concrete structure, to be completed in two weeks. The park's license was recen- tly revoked by.the Minnesota Department of Health for fpi- lure to provide either a storm shelter or city- approved storm evacuation plan. State law man- dates that park owners provide one or the other. While the state sought to put the park into receivership until the shelter was constructed, Block fought to retain the park while allowing time to secure financing for, the structure. An ongoing battle with the city of Hutchinson over water usage spurred him to purchase individual water meters for each unit in the park, a cost, he said, which strapped him financially. Block said it also prevented him from securing Financing for Country Club Terrace managers John and Elizabeth }Iallahan (from left), along with owner Bill Block, broke ground Tuesday on a storm shelter to serve mobile home park residents. Staff photo by Robin Shoen �l M 0 CCT water rates Billing adjustments to end By ROBIN SHOEN Staff Writer After only four years, the Hutch- inson City Council's fuse finally ran out. Since 1988 the council has grappled with Country Club Ter- race owner Bill Block over water and sewer charges at the mobile home park. Tuesday, the wrestling match ended. Citing Block's lack of willing- ness to work with the city on the issue, the council restated its previ- ous decision to grant no further ad- justments in water and sewer bill- ings for the park. The bills will be based on the reading at the city's master meter. "The cooperation we have got- ten from Mr. Block over the last four years has been very minimal," Billing continued from page IA home in the park. The individual meters were to be purchased through the city and would be used in establishing the charges for sa- nitary sewer service. The agreement was signed and sent to Block but never returned. Block purchased individual me- ters for the homes in the park, but e d not do so through the city. The agreement was to have run through the end of this vear. How- ever, since Block failed to sign and return the contract, and to follow the contract's requirements, it was Mayor Paul Ackland said "I'm very concerned about the amount of time we have spent on this." Since he purchased the park five years ago, Block has maintained the city has overcharged him for water and sewer usage. City staff argued the reason for high usage was a leak or series of leaks in water pipes running be- neath the park. Block contended the master me- ter, which measures the amount of water going into the park, was in- correct. The master meter is also the basis the city uses for sanitary sewer charges. A year ago, the city agreed to a one -year contract with Block which would allow him to purch- ase individual meters for each See Billing / 2A not executed. City Attorney Barry Anderson cited those factors in support of the council's decision. "In light of the non - delivery of the agreement and breach of the conditions, I think your position is defensible," he said. "This is a fel- low who's done virtually nothing he's promised to do." Ackland expressed concern that residents of the park were charged more for water and sewer than Block paid the city. "We're allowing him to charge Cl � 1 those residents an enormous amount over what it costs him,,, he said. Anderson said that issue is one which residents need to take up with Block. Ackland agreed, but said he felt the city needed to get involved due to the resin -nfs' ;re?rilEr, to force Block's hand. "The residents out there have no power over Mr. Block," he said "They are citizens of ourcommun- ity. We do have some power over him." 0 C M E M O R A N D U M DATE: February 3, 1993 TO: MAYOR AND CITY COUNCIL FROM: DOUG MEIER, MAINTENANCE OPERATIONS SUPERVISOR SUBJECT: RECOMMENDATION FOR THE PURCHASE OF ONE (1) 1993 POLICE PACKAGE VEHICLE Approximately four weeks ago, the City of Hutchinson began requesting quotes for the purchase of one (1) new 1993 Police package vehicle. Price quotes were received from Myron Wigen Chevrolet, Plowman Ford and Superior Ford. The results are as follows: Myron Wigen Chevrolet Hutchinson, MN Plowman Ford Hutchinson, MN Superior Ford (State Contract) Plymouth, MN $ 14,127.99 14,114.00 13,668.00 It is my recommendation that Superior Ford be awarded the contract to supply one (1) new 1993 Police package vehicle to the City of Hutchinson for the price of $13,668.00. I would lake to point out that Superior Ford has the state contract for supplying Police vehicles and therefore receives a price concession from Ford Motor Company. This price concession is not allowed to any other dealer in the state. The Police Department has requested retention of the vehicle that was replaced and will transfer another vehicle in its place to the Engineering Department. "Note: There will be a color change from the present light blue to an all white color scheme for Police vehicles per departmental request. • City Pall Parks & Recreation 374Va4 irrgton.4:,enue[1'est 900 Harrington Street (r 121.5,17 -5151 (611) 587 -2975 Htrtr{tinson. Minnesota 55350 - Printed on mcycted parer - Police Deparbnrnt 10 Franklin Street ':oath (612) 587 -2242 J-t HEHORANDUH TO: Mayor and Council FROH: Steve Hadson, Chief of PolicAl" DATE: February 3, 1993 RE: Old Fire Barn This memorandum will serve as a request for approval by the Park and Recreation Department and the Police Department to utilize the old fire barn when the liquor store moves to it's new location. The subject has been discussed at city director meetings and a plan submitted to the city administrator. All interested parties have agreed with one plan. With your approval we will begin modification work when Chuck Nelson advises the liquor store has no further use of the building. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. • /lkg 93 -01 -0003 9- -e, JAN 28 193 12:36M BEP!LEY ADMIN - P.2 /4 League of Minnesota Cities Insurance Trust Group Self- Insured Workers' Compensation Plan Admimltretor • Berkley Administrators a momber of rho Berkley Risk Management Services Group P.O. Box 59143 Minneapolis, MN 55459-0143 Phone (612) 544 -0311 NOTICE OF PREMRMf OPTIONS FOR STAN -DARD PRENMIS OF $150,000 — $300.060 The 'City' A¢Nntent Ne.t Agreement Parlod: HUTCHINSON L PUBLIC UTILITIES From iEiuii1493 To: {'F1,01 1144 37 WASHINGTON AVE W HUTCHINSON MN 55350 -2439 Enclosed is a quotation for workers' compensation deposit premium. Deductible options are now available in return for a premium credit applied to your estimated standard prerruum of $ 121737, . The deductible will apply per, occurrence to paid medical costs only. There is no aggregate limit. As an altemative, cities with a standard premium in excess of$25,000 may select from several retro-rated premium options. The final net cost under the retro-rated option equals the audited standard premium times the minimum factor plus losses and all loss - related costs, not to exceed the audited standard premium times the maximum factor. The net cost for each retro option based on your estimated payroll, would be between the minimum and maximum amounts shown below, depending upon your losses. Adjustments will be trade, based on audited payroll amounts, six months after the close 0f your agreement year and annually thereafter until all claims are closed. Please indicate below the premium option you wish to select. You may choose only one and you cannot change options during the agreement period. ❑ Regular Premium Option Deductible Options: Deductible Premium Credit Pte' O cur ce Credit Amount ❑ 2 3795. 171 500 4% 7529. ❑ 1.000 5010 9487. ❑ 2,500 970 17076. ❑ 5,000 12% 22768. ❑ 10,000 17% 32255. Retrospectively Rated Premium Options: Retro-Rated IIblimum Maximum Maximum Minimum Factor Premium Factor Premium ® ❑ 43.4% 38.3% 1_70"0 15070 246653, C 31.7% Xe2d636496. 200po 29b0 60147. 373474, 0I order to issue your workers' compensation agreement, one of the above options must be selected. Please return a signet . opy of this notice to the Administrator. The city will be billed for the premium. Signature True / -.z F -9 3 Date &7 For more information on the orcmium option 5_du aavlyto your cin, tefel_ to- the - enclosed brochures. Risk Management Employee Benefits Consultants • American Risk Services, Inc. Northwest Business Campus 3033 Campus Drive, Suite A418 Minneapolis,MN 55441.2620 Tel: (612) 559.7300 Fax: (612) 559.7640 MEMORANDUM 12340 TO: The Hutchinson City Council FROM: Mark T. Flaten .. + DATE: February 2, 1993 RE Workers' Compensation a Last July, Dennis Potter and I appeared before the Council with recommendations for the Viry of Hutchinson's Insurance Program. At that time, the League of Minnesota Cities Insurance Trust was in the process of developing alternative funding mechanisms for Workers' Compensation. At the same time, I had provided the Hutchinson Community Hospital with a Workers' Compensation self insurance feasibility study. After a thorough review by the Hospital's management and a presentation before their Board of Directors, the Hutchinson Community Hospital/Burns Manor decided to self insure its Workers' Compensation exposure effective February 1, 1993. Based upon their focus on loss prevention, claims management and return to work • program, it is highly probable the self insurance program will save significant dollars. The City and Utilities seem to fit better into the League's retrospective rating program. The program proposed is similar to, but an improved version of, the retrospective rating program the City has adopted in the past. Overall, the prior retrospective rating programs have proved beneficial to the City and as likely, with the aggressive return to work program as well as a good loss control program, the outlook for the proposed retrospective program is favorable. Of the programs available, we recommend the conservative retrospective rating program that incorporates a 43.4% minimum premium and a maximum premium of 130 %. The retrospective rating program should he considered a plan that spans five years. In any given single year, a claim or a series of claims could cause the City to pay 30% in additional premium. We therefore suggest a fund be established whereby any return premiums are set aside in the event a subsequent rating year would require an additional premium. This would be a program similar to the self insured medical program the City has participated in for the last five years with success. Based upon the City's and the Utilities' Workers' Compensation experience, the retrospective rating program should perform favorably. We therefore recommend the City change from its current guaranteed cost plan to the re'r;rspective ra::;n_ plan offered by ih_ Len3ue of Minnesota Cities Insurance Trust effective Febr aiy 1, 1993. MTF /na cc: Gary Plotz, City Administrator, City of Hutchinson • Clarence Kadramus, General Manager, Hutchinson Utilities Commission q -� �— , Printed on Recycled Paper C M E M O R A N D U M February 4, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Airport Consultant Agreement with TKDA Regarding Airport Construction Services The 1993 Hutchinson Municipal Expansion will most probably be approved by the Federal Aviation Administration (FAA) and MnDOT this week pending approval of the final portion of the Airport Consultant Services Contract. This Agreement (Supplemental #3) covers all construction and project close -out related services. Ken Merrill (City Finance Director), Rick Kjonaas (McLeod County Engineer), Ray Strege (Project Manager /TKDA) and I met yesterday to . discuss the final contract. Rick was asked to review the cost estimates and contract in order to comply with FAA requirements, and to satisfy our desires. We asked Mr. Strege at that meeting to revise the contract to reduce the proposed cost to approximately the original estimate of $ 205,000. This estimate was based on the original Airport plan completed last year and has since been revised based on requirements of the FAA. Some additional construction services may be needed due to revisions in the phasing of the project, but we felt that the added estimated costs were not completly justified. TKDA will submit the new contract to us prior to the meeting on Tuesday. The Preconstruction conference is set for February 19th, with construction to begin shortly thereafter. Contingent on the contract meeting our discussions, we must approve this contract proceed with the Airport Improvements, therefore I recommend approval of the Supplemental Agreement regarding construction services and contract closeout. <Jj> • City Hall Parks &Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - 11 0 • FEb 1Jz- 'y_ ii :i: TF,Dk, lhv . c��-kjtica SUPPLEMENTAL AGREEMENT NO. 3 to ARCHITECT/E.NGINEER AGREEMENT Between THE CITY OF HUTCHINSON, MINNESOTA (OWNER) and TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED (CONSULTANT) for PROFESSIONAL SERVICES THIS SUPPLEMENTAL AGREEMENT NO. 1993, by and between THE ( hereinafter referred to as the OWNER, and TOLT- ASSOCIATES, INCORPORATED, a corporatioi Mentor Tower, 444 Cedar Street, St. Paul, Minneso CONSULTANT. WITNESSETH: WHEREAS the OWNER architectural, engineering and/or ov EXPANSION at the Hutchinson engagement was formalize 1992, referred to hereiraftegE JU AND WHEREAS their Agreements No. 1 and 2 provided F' . b an' tered into this _ day of CHINSON, MINNESOTA, UVALL, ANDERSON AND regular place of business at 1500 1.2140, hereinafter referred to as the �Wy engaged the CONSULTANT to provide Cssional Services in connection with 1992 AIRPORT Airport, hereinafter referred to as the Project, which ial Services Agreement dated the 9th day of April, al Professional Services Agreement with Supplemental Design Phase Services, AND WHEREAS Construction Phase and Post Construction Phase services are now needed for the completion of the Project. NOW, THEREFORE, the OWNER and CONSULTANT, for the consideration hereinafter named, agree to amend the Agreement by and through this Supplemental Agreement No. 3 as hereinafter stated. Supplemental Agreement No, 3 SA 3 -1 9946 FEB 09 '93 11:12 TKDA, INC. 292 -0063 P.7 I. PURPOSE The purpose of this agreement is to provide Construction Phase and Post Construction Phaoo 8er,'iees A.J ,i"iwnMaslneering services ror the Project. • • : • Y• 3 pi wou: I aelem.161 , r Q10030401,41a &I". Preliminary and Design Phase services are as described in the Agreement Attachment A plus Supplemental Agreements No. 1 and 2. 1 : ('ONS3AUCT1OVTV.kSS 1. Basic Services a. Assist the OWNER in the execution of construction contract documents. b. Conduct the Preconstruction Conference. C. Consult with and advise the OWNER during construction, and act as the OWNER's representatives as provided in the contract documents. • d. Prepare supplemental drawings of minor construction details. C. Interpret plans and specifications during construction. f. Review required submittals to determine compliance with the design concept of the project. g. Make visits to the construction site to observe the progress and quality of the executed work of the Contractor and to determine, in general, if such work is proceeding in accordance with the Contract Documents, h. Review performance test data for compliance with specifications. i. Review laboratory test to determine suitability of construction materials. j. Review and make recommendations on requests for partial payments. k. Negotiate and process change orders, if necessary. 1. Conduct Final ;µ rp i; -n a!'� make a recomrno .dat'i fw final z f,,y, lice and payment. • Supplemental Agreement No. 3 SA 3 -2 9946 FEB 09 '93 11:13 TKDA, INC. 292 -0083 P.8 2. Special Services ia. Provide resident project representative at the site for general construction. • These resident services are provided to assist the CONSULTANT and to provide observation of the Contractor's work a greater percentage of the time that construction is occurring. The Resident Project Representative (and any assistants) will be the CONSULTANT'S agent or employee and under the CONSULTANT'S supervision. The Resident Project Representative's dealings in matters pertaining to the on -site work shall, in general, be only with the CONSULTANT and the Contractor, and dealings with subcontractors shall only be through or with full knowledge of the Contractor. Written communication with the OWNER will be only through or as directed by the CONSULTANT. Through the observations of the work in progress and field checks of materials and equipment by the Resident Project Representative, the CONSULTANT shall endeavor to provide further protection for the OWNER against defects and deficiencies in the work of the Contractor; but the furnishing of such Resident Project Representation will not make the CONSULTANT responsible for construction means, methods, techniques, sequences or procedures or for safety precautions or programs, or for the Contractor's failure to perform his work in accordance with the Contract Documents. b. Provide administrative assistance relative to state and federal airport funding. A Z4 11621ZOTI •• ="_V# a. Prepare the Construction Management Report & Test Summary. 2. Special Services L Prepare the project record drawings. b. Prepare the airport electrical schematic and revise the airport layout plan to reflect changes resulting from the Project. C. Provide project closeout services, Supplemental Agreement No. 3 SA 3 -3 9946 • 0 FEB 09 '93 11 :13 TKDA, INC. 292 -0083 P.9 If authorized in writing by the OWNER, the CONSULTANT shall furnish or obtain from others Additional Services of the types listed below which are not considered as normal or customary services. Additional Services shall be billable on a "Cost Reimbursement Plus Fixed Fee" basis as defined in AGREEMENT Article 3.A.2, and such billings shall be over and above any maximums set forth herein. I. Construction materials testing services. J. More than eight (8) trips to the Hutchinson Municipal Airport in providing Construction Phase (PART B) Basic Services. K. Resident project inspection services of more than twenty -eight (28) weeks. L. Construction surveys in excess of $20,000. M. Project closeout services in excess of $4,000. IV. COMPENSAUQN Substitute the following for Agreement Attachment A, Section IV, Compensation: A. PART A - PRELIMINARY AND DESIGN PLUS PART B ONSTRUC ON Payment to the CONSULTANT for services described in this Supplemental Agreement under Parts A and B, Preliminary and Design plus Construction Phase, services shall be on a "Cost Reimbursement Plus Fixed Fee" basis as described in Agreement Article 3,A.2, subject to the following additional conditions: 1. The overhead rate to be applied to Parts A and B services shall be 1.34 times Direct Salary Costs, 2. The Fixed Fee for Parts A and B services shall be $2-1;836 $48;647. 3. The maximum payment for Parts A and B services shall not exceed the amount listed hereinafter without amendment as may be necessary to cover any increases in the scope of work and/or level of effort required to complete the scope of work described. Total Reimbursable Cost $230;744 $431353 Fixed Fee 21,836 48.647 Total C Reimbsrsi ble Ceiling Amount $274vOW $482.0W Supplemental Agreement No. 3 SA 3-4 9946 E • Payment to the CONSULTANT for Part C, Post Construction, services shall be on a "Lump Sum" basis as described in Agreement Article 3.A.1. Lump Sum S12.DDD Payment to the CONSULTANT for services described in this Attachment A, Part D. Additional Services authorized by the OWNER, shall be on a "Cost Reimbursement plus Fixed Fee" basis as described in AGREEMENT Article 3.A.2. Payment for additional services shall be over and above the Total Contract Ceiling Amount set forth herein, Total payments to the CONSULTANT under this agreement shall not exceed $429,004 without a Supplemental Agreement between the OWNER and CONSULTANT, IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 3 the day and year first above written. CITY OF HUTCHINSON, MINNESOTA By Paul L. Ackland Mayor TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED By Duane T. Prew, P.E. President By By Gary D. Plou Raymond M. Stage, P.E. City Administrator Associate Supplemental Agreement No. 3 SA 3 -5 .., C i .6.a.6 -JURCE HOURS ES:WATE �m ncadow . ..� •.. - - — T C - SrE 7 C SW REST Z Std TS 19w s�P !r .. .:.y;%..Rt ■ �ah.�/ i� F[ a �P[osi�RSideat ;:�xathive ai tba aMC �aris� a: - 71eac sesidmt *vvihd sa mwr Wtt 'U povWlt abaa Mien w kz ',`.aatoerr's wmk a yuwrer peri faun dart osaaarcdoa ::aasmo� The R l tF ._• . `hwz (and my ambwaa4 wait b6 *a CDNSMTANTS ap W er A4 ;Ad under the CONSQ4'Psw"m syiarisim. The Rex I S dfJ' ®�R'k`3:7ra�Cii r1 die Wawwft w "k ..�i6 stmwL be only with Ac CONSiILTANr and at C,:<Lrs AA ady be iauSO as wish 6e;13. = u,- y9g NM FF *"moor as &M bX�e CONSULTANL 71souEh ebe a it v: d�euvkia . :'•�dde6astsdotaokandagr�,°!e.. -: Me Raaidras lioject the ODNSU LTANr sbaR ae;::...., -a I , ide fiudter l due OR R dDfness ant iriewalcdde but thefuuatbue"bafstk z Reptaentaeioa toil sae sasls the CONSULTANT sesc oommveiaa .I --- -.ee, sorNraoes ar 5: salty lrtsasbaos peo@srrs, or Far the Clsatvelds iaare oe ; .- ":� b� his witYlheCaaroact 4 f .KO Reride oe edafire n shat and fakr- art s L 'a - �oeb57RuCTto#a -spsal A L - - - L softsssrins a � a eaaaaattiea cost eowsTRUCTioAi- gAste- 2 sf am Swiaes � " a r , aNy► at W*844 R Aepere the aipat elx6isd whenode and sesise ebe "pw joyaw m to sdlaadraRes seadtiai> frarn ie i4gxt C- ltuwide ptojxteJoaewjt c:+�aes. AOST CCA1S'rpuc-'trok5- 51 *� Sup %wMdAVo=wML3 SA 3-3 r'S oil tee: Nil Oil mmm 3 awe tt r' S&N"a r �4r43 s. .SOURCE "OLTS ESTIMATE .Ur�h A . e+Mri"I Ares6..4rr S&Xctwa T 1 .la 1_ II+ JI 1 '. • .FYI .MI I i. . dMift CONSWeCiak - doomwevL Illla�li 11111111 !1111 E /11/iai/■ ■// ■,i� /■ It / //■ �111��111 �111l�1111�11l1 do "game mat o(ft Ck*Aocw so m damuniar, im pmew -it OUR — E MINK ■ 4i111101111MININ - �11� //�i/ /■ lid ■ / ■!i / /t /'i ■1 /■ • ©, MAIN ■211110111,;01111 i i •. WU rCHW:)ON 1993 EXOAIS OM - COMSiRUCTK)p. ST CONSTRUCTKM t111oA:n*Od •ody.tfKa.IM -?1e" Commission No" 9946 February 8.1993 ' AWP✓lOfR75 em&mr TadwAdw wgoi► aWws.d flop lath g+n s.ry cS � , ,.a Catnpulm N.pipeiw Tadr, :.;:.:,r Etgiaeal taaYw /lets Plus sanu.rs Sardoes { En@hmw EgMaw Enebmw r. anww Dtaflw OrrMad Hc:•m Cat G.::..,.�::.. PWaw a o.AP ohm* 8trala.a � o.etp+sulw 3.aaa S Oowkmdbl►4M* i AIr C010M11a0.�a w 1 Poet • how OMaido flap ado Tama a =+R ToW �.g:9arroa 8 Mpmw su wwa o'er Fwd EWWAW andw8a nm r : 1 . ;. f • O �" • 0_ 0 f a 0 O OalalOai 7.0.0 10,411 0 _ 2.8= 21,047 8trt4oac 1 '""� 2.644 50,004 110.544 p «• 157. 24.619 101. Satr.. 1.P.10 2.980 M s ,r ..ter 2,920 131 a, Coat /arlr►.Dptty sari „•. - - :. , X", > ri: n �;. 2.204 4.,. n K F a -fi m - -. 528: 2.40 _1.477 11.125 mT�•B 50 BMMY�.1T0sgvElq ? 1" 3" 2180 •-= K,.r3,l�°t 1 a "� 0 040 �:,, ;� 7.390 ro � TOTALOIrdi�p �� 1.100 8732 q, 700ii t v1 10.178 62,064 1.876 •1021 86,958 .,_. • 13.4" iOTAL8NM1'rpYEgEd1p 3,278 15753 97,718 t,i�'�' +, 0 211.812 TOTAL 144.188 (shad* 8,306 me" 146.1= PAGE 1 620 0 24.000 22 10,570 141312 28,307 217,700 528 180.312 217.709 HUrCI-IINSON 1993 EXPIlaM - CONSTRUCTM, . : �Y CONSTRUCTION PPGK:ICT BUDGET SUk$4#AY Commission No. 9946 February 8. 1993 TM* Dese4ow 91 Pfw iy 0 132 • O 0 2,592 9 _ 210 532 _ 1,348 0 19se OetsNe Bepre;m TrwM A s wt. IS% Tow Senim L Ilerow Submiamm Ovawed. Fwd " 9 Ditsa F90 0% E7peeys SuMtstgs 7,M8 192 9,340 7,010 204 204 PAGE3 0 0 0 O 0,900 1,212 9129E 9.090 9.29E ELEMCAL r Swlkw a.yioand Cvari b Tedwadw wi.an - SWWr sAdr CW* -... CWRPU r �Sr N"MMed tow EryMew, TA :. -: +: A.... Eenyneer, &A&" mom Pits Stn: - SsVioas En�iiw +.., OeeVnr z._ ';:,. _. order Ov dm d K-: Coss -91 Omp� 8ek O WAM + 132 • O 0 2,592 9 _ 210 532 _ 1,348 0 19se OetsNe Bepre;m TrwM A s wt. IS% Tow Senim L Ilerow Submiamm Ovawed. Fwd " 9 Ditsa F90 0% E7peeys SuMtstgs 7,M8 192 9,340 7,010 204 204 PAGE3 0 0 0 O 0,900 1,212 9129E 9.090 9.29E -91 Omp� 8ek O WAM + s �e > -04 Oeel9nNtto s 'g .� s � 6 � r It -01 Pop ComkeaMw -ere Srv. 06 Pbd Caprroror.8ply 9u_ rI � h._. IOrAI 0 119 0 5- 0 10 SMARV T.O:IVNEffin TWALMARYlOWIL SMh 0 3,132 0` 0 299 1.34 TO7KOVEIMAD 0 4.197 0 9 279 TOTALSALARYaOYB9EAO 9 7,129. 0 -- 0 M7 TOTAL fob**) 132 • O 0 2,592 9 _ 210 532 _ 1,348 0 19se OetsNe Bepre;m TrwM A s wt. IS% Tow Senim L Ilerow Submiamm Ovawed. Fwd " 9 Ditsa F90 0% E7peeys SuMtstgs 7,M8 192 9,340 7,010 204 204 PAGE3 0 0 0 O 0,900 1,212 9129E 9.090 9.29E HUTCHt4SON1993EXPN,Y flN - OOMSTRUCTK)t� Z r�T �(31vSTRUCTiON PPOJE(."rBUDGErSLWA W.RY Commm mn No. 99 8 February 8. 1993 Tmk Pnaan 921W L DFPARTAfFArM SNAWY comRx. =^ MW OWN6 RWodmo Taf& Slltry, P•a S4 . a4iaioY4 af1At 8 PAPMM 9rbftisYw o"Wh" OarOrd I:..x- Cost - •w:Mdp ovum 0% E*WAft swdw e Ilo18s O i NA.2 rVA.3 WAS Plwr♦ 0 O L DFPARTAfFArM SNAWY comRx. =^ MW OWN6 RWodmo Taf& Slltry, P•a S4 . a4iaioY4 af1At 8 PAPMM 9rbftisYw o"Wh" OarOrd I:..x- Cost - •w:Mdp ovum 0% E*WAft swdw e Pow CWVNMdmn -agie Son. Pat CaetYeagm -sm" San. 70 1,464 3.4m l r • __,!54 .2_706-_6.547 86;`- 792 0 • O 0 NA.2 rVA.3 WAS 27,391 182,0°° 218,000 21°,008 oa.M.- suba.n+o.. o • 0 0 llaalp��nial Swaim ? • O a 0'. • 0 8 •73 2 Ctwwkwvd o-4 8wWk k 45• 10,180 24,47 't 0 Cookumdow-ADMAd 2814 5. 884 118,554 8 O Pow CWVNMdmn -agie Son. Pat CaetYeagm -sm" San. 70 1,464 3.4m l r • __,!54 .2_706-_6.547 86;`- 792 0 • O 0 NA.2 rVA.3 WAS 27,391 182,0°° 218,000 21°,008 0 0 0 0 • 0 8 •73 2 - O _ 20,000 O 18,988 15 0 0 8 a 0 4,000 22 0 _t TOTAL H0taM 3,828 88 IOTALSMARYi0A,TLAOM 1.34 7OTALOa98OM TOTAL MARY •OVE MMW 152,999 792 TOTAL 3,528 85,384 152,99° 792 0 24AW LUWSMC"MNm mPiYMENT PAGE 7 15% TOW FMa/ Fa 22 19,579 197,39, 29,699 227,000 227,000 Floe Iie, , A I , r o cow arro NA.2 rVA.3 WAS 27,391 182,0°° 218,000 21°,008 Paw CoawnA,`oa 77,000 Tad 227.°00 f 8 pound trips; STP -HCD< FP -130 mi @ f o.28WE Lun: h r � -07; $326 round off Noll: Pellnen S►wveys: 15 day i dktwork 10 days pavemerV.A-, s *seck, as4Aslts,10 hrsAW. $7W for survey ow, Note: 28 wks ®6 daYstwk; meek @ i2Wday; motel 5 daysAv ;. w i*AW 13Q mi r t- STP4 CD Q $2WcW; 5Q mrday on rate; vok allow Wday; JuII bmo regWared engneer ;113 technician No1M: Sfockdale closeout servialis a II PAGE 8 0 • • FEB 09 193 11:22 TKDA, INC. 292 -0083 ENGINEERING & TESTING COSTS ESTIMATE HUTCHINSON MUNICIPAL AIRPORT February 9, 1993 Design -- Original ceiling amount $189,000 Add'l soil borings-- Suppl. Agree, No. 1 9,500 Add'1 engineering-- Suppl, Agree. No. 1 58,500 Add'1 engineering- -S uppl. Agree. No, 2 15.000 $272,000 Construction & Post - Construction Engineering 227,000 Testing 47.648 $274,648 TOTAL ENGINEERING & TESTING $5469648 P.17 11 r M E M O R A N D U M February 4, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration for Supplemental Agreement for Otter Lake (Crow River) Sediment Analysis with Barr Engineering As I noted at the last City Council meeting, we had hoped that the testing of the sediment in the Crow River could be completed within the original contract amount. This may have been possible depending on the tie of testing required. We have been required to complete an extensive testing program which includes testing for various pesticides, an expensive item. I apologize for the confusion in the original agreement, as there really was no funding including for this testing, even though we hoped to be able to do minimal testing. Attached is the proposal from Barr Engineering Company for the proposed work. I believe that it is fair and reasonable and recommend approval of the supplemental agreement to Barr Engineering Company for sediment testing at a cost not to exceed $ 4,500. <Jj> City Hall Parks & Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 9 -F Barr Engineering Company 8300 Norman Center Dnve Minneapolis. MN 55437.1026 Phone: (612) 832 -2600 Fax (612) 8350186 Mr. John Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Re: Otter Lake - Sediment Samples Analysis Dear Mr. Rodeberg: January 29, 1993 We have completed the field work for the Phase I Hydrographic Survey of Otter Lake as outlined in our January 4, 1993 correspondence. In addition to the depth measurements, sediment core samples were taken for chemical analysis, as recommended by the Minnesota Pollution Control Agency (MPCA). In our previous correspondence, dated January 4, 1993, we estimated this work might cost as much as $7,000, depending on the number of samples and analyses required by the MPCA. On the basis of recent conversations with the MPCA, we now estimate a cost of $4,500 for sediment core sample collection and chemical analyses. They requested that six samples be taken, two each at three sampling sites, and analyzed for PCBs, heavy metals (including mercury, cadmium, chrome and copper), and pesticides (both herbicides and insecticides). We have reviewed our Phase I expenditures to date, and we predict our project costs, not including sediment core sampling and analyses, will total $14,000 as outlined in our original proposal. Therefore, we are requesting that our contract billing authorization be increased by 54,500, to Sla&0 total, to cover this additional work. Should the costs required to complete the remaining work on the Phase I Hydrographic Survey be less than projected, the remaining Phase I budget will be allocated to the chemical analyses of sediment samples. you. If you have any questions or need additional information, please contact us. Thank Sincerely, BARR ENGINEERING CO. t.i. ?unke, - P',:.D. Limnologist obe C. Obermeyer, Pi ice President . RCO /kmh 00 \ 03 \ 0930 W R \ OTTERLK. L TR / —/ APPLICATION FOR ON -SALE INTOXICATING LIQUOR LICENSE This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. Trade ! ne T 2. A t -1<I� ✓Ilcrih l�1953 Li using Period 3. Type of Application: (® New El Renewal 4. �_Jow a M- 1G vJ ZrS IKl�c1u� ✓�S. r (a-(.k Name of Applicant 4 :fl I <- Date of App llcation Transfer 1-31 ass Phone 7(11 =" Si S� InJ;��•..,.,.._ 12. Prior experience in this type of business, II 4-4 -AQ1)Z' AO-V ^1d7- - jILE'_✓ 1"ll\J L��,tcl�e.r C- )�i0v�5 1-.ff l.�v� .P ^ ci.wo[�d. �0 -�'"�. 1 - \f�f g: k 1 l }Lp �� S G+. `U..ia�2.i S L-a.!) �•'K.�.,.� t w.a.nl,, ``b ew 4-C:nd , •n _ 13. Present ownership in any other liquor establishment: NO 14. Present ownership in any other restaurant or food business: IVC. a15. Three Business References: ;1\ 10.'w Ao � '- ��P ✓ Corporate r Partnership Title 6. Citizenship: 7. ��.�1rtitt �/�� �i -,.nd �f�tK<�!n •1�:��cl�o IIiI�U�S� Place of Birth Date of Bi Address of Busy ess Location 9. �,r r �e 54 . Legal Description 10. List owners of building or premise to be licensed: 1 Ckj P �(1 vJ Lv S • V, { "J' 11. List all partners, officers or directors, if corporation: Name na,j; r� Address Date of Birth 12. Prior experience in this type of business, II 4-4 -AQ1)Z' AO-V ^1d7- - jILE'_✓ 1"ll\J L��,tcl�e.r C- )�i0v�5 1-.ff l.�v� .P ^ ci.wo[�d. �0 -�'"�. 1 - \f�f g: k 1 l }Lp �� S G+. `U..ia�2.i S L-a.!) �•'K.�.,.� t w.a.nl,, ``b ew 4-C:nd , •n _ 13. Present ownership in any other liquor establishment: NO 14. Present ownership in any other restaurant or food business: IVC. a15. Three Business References: ;1\ 10.'w Ao � '- ��P ✓ Corporate r Partnership Title 17. C'. e e �. �.«:.e !�'t:i ii w .. ZZ >� 1 cfzy M A( Corporate or Partnership Address 18. If this is a transfer application give name, address, of persons, partnership or • corporation holding license for the past year. -rQ� Q �A f., 19. Who owns the bar /tavern fixtures? u 20. Are you a Minnesota resident? k- IYea 0 No r._�j From To If not, where resident? Dates of Residency / 21. Residential Address during Past Five (5) yes, L. AJ2 c ��< e,i 22. Three Personal References: \O�ti iiQl l�tiuCQi.� \A', ` \W��fv 23. Employment for the Past Five Years: 24. Any Convictions Other Than Minor Traffic: NIC" 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality, and I hereby certify that I have read the fore- going questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licensee and agree to abide by them. si ture of A plicant Subscribed and sworn to before me this day of 19_ (Notary Public) My Commission Expires: • APPLICATION FORM FOR TEMPORARY RECYCLABLE MATERIAL COLLECTION NAME ANDn ADDRESS OF OWNER DRIVER'S LICENSE is If, on -site operator is different than owner.list names: reymc LLOCATION FOR TEMPORARY RECYCLING SITES PROPOSED U�er RCv Ip"� ���Pk1 1 LIM ji LllT �1MOW 1 SeCO��f. CJ7G n�`:0� � ��S TJIk l0� �e VJa1- ZONING CLASSIFICATION OF ABOVE SITES C- Sl%ogt Y WHICH DAY OF THE WEEK AND HOURS DO YOU ANTICIPATE OPERATING? ,F /i%,e - DAY OF WEEK L.yc - Sod'" HOURS SPECIFY HERE gl ATTACH SCHE ULE OF SATES FOR ONE YE PERIOD OR 'i MORE s /YI tt RiG _"� %t /�jo 07�� �✓ Na ✓it TS�+r Myre LIST HOUSEHOLD ITEMS YOU PLAN TO SOLICIT OR ACCEPTS 616C (.Omir/oL�'�iGS �'YL�/ (/9 /ro+: r ✓n, �i9 _....: " Cam. V� � R.Y.?'- SUMMARY or REGULATIONS LIMITING THIS ACTIVITY& NO SHREDDING OR STOCKPILING OF MATERIAL ON SITE (ORDINANCE 90 -20 SEPARATORS AND COMPACTORS ALLOWED ONLY IF WITHIN VEHICLE OR NOT ACCESSIBLE TO PUBLIC (ORDINANCE 90 -24) NO COLLECTION WITHIN 200 FT. OF COMMERCIAL BUILDING OR 300 FT. OF RESIDENCE (ORDINANCE 90 -24) NO SIGNAGE ALLOWED, EXCEPT ATTACHED TO COLLECTION VEHICLE (ORDINANCE 90 -24) NO COLLECTION (OR SIGNAGE) ON CITY BOULEVARDS OR STREETS (CHAPTER 7 MUNICIPAL CODE) ONLY HOUSEHOLD RECYCLABLES (EXAMPLE NEWSPAPERS, PLASTIC, GLASS, METAL CANS) (ORDINANCE 90 -24) WEIGHT SCALES SHALL BE CERTIFIED (STATE REGULATIONS) I hereby agree to abide by ordinance number 90 -24 and all other applicable State and city of Hutchinson Municipal Codes and Regulations. CZgnatur required er /operator • Copies of ordinance(s) available upon request. OFFICE USE Application Approved City Administrator Copies Forwarded ( ), Police Chief ( ) Zoni„g Offic-T—al ; ) City Attorney ( ) 0 CONFIDENTIAL INFORMATION --T;�c-W -S SGrvccL to N �y il:s� U _ J �elta, -.� Yv1�d;ci�r� - _ - - -_ C�1o,J'�- c,%,�)P o - _ _ C�a, -y t c��eTF3 �•+cl a,rl� GP-- s,v.4-e -:F-I; 15 Frrill ;cJtis J �1er �rrlw� el tow I�Qd C«re ---------- - __r4vwr C� -. - D� p CC.IQ rJGl7 _.Leo YA - -- — -- �a _ ELK ve -- - -- — DAVID H. ARNOLD GARY D. MCDOWELL • STBVEN A. ANDERSON O. n&RHY ANDERSON' STEVEN S. 8008 LAURA E. PRETLAND DAVID A. HRUEOOEMANN PAUL D. DONE" M. PAIEMENT JAMES UTLBY RICHARD O. XCOEE CATHRYN D. REBER C� ARNOLD & MCDOWELL ATTORNEYS AT LAw 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612) 587 -7575 PAX (612) 587-4096 RESIDENT ATTORNEY O. HARRY ANDERSON February 4, 1993 Mr. Morgan A. Godfrey Marshall and Associates, P.A. 9501 Lexington Avenue North Circle Pines, Mn. 55014 Re: Junker vs. City of Hutchinson Your File No. 105219.001 Our File No. 3244-87005 Dear Morgan: OF COUNSEL WILLIAM W. CAMERON RAYMOND C. LALLIER PAUL M. B80ICH CHARLES H.CARMICHAEL" 5861 CEDAR LA B3 ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800 -343 -4545 FAX(612)545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 PAX (612) 389 -5506 \345g�\ ti FEB i ft�3 ' FIVED N ealz Enclosed please find a rough draft of proposed Findings to be adopted by the_ City Council at this coming Tuesday night's,City Council meeting. I intend to send over a clean draft tomorrow morning with minor grammatical changes. If you have some substantive matters that you believe should be addressed in these Findings, please contact me as soon as possible. Ideally, I would like to have those changes incorporated at the time I deliver the draft to Marilyn for inclusion in the City Council packet. You and I discussed whether or not we should give notice to Junker. I see no reason to give notice to Junker. He elected not to participate in the bidding process and the statute actually contemplates that the Findings will be adopted following the decision. However, I can be persuaded otherwise. You will be more than likely responsible for defending the City's position on this issue. Thank you for your time and attention to these matters. GBA:lm Enclosure CC Gary D. Plotz 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 1 FINDINGS The City of Hutchinson ( "City "), a Minnesota municipal corporation, based upon all of the files and records maintained by the City and after due deliberation and pursuant to Minnesota Statute §115A.94 (1991), now does make the following: FINDINGS: 1. The City has not sought competitive bids for long term residential refuse disposal for approximately twenty years. 2. It is in the best interest of the City and its residents to seek competitive bids to assure the residents of the community that they receive good residential refuse hauling service at the lowest possible cost. 3. The City adopted a Resolution of Intent on April 1, 1992 giving notice of an intention to adopt an organized collection system for residential refuse service pursuant to Minn. Stat. §115A.94. 4. That the City was previously a party to a contract for the exclusive hauling of residential and commercial refuse, subject to certain exceptions, within the city limits of the City of Hutchinson with Junker Sanitary Services, Inc. of Stillwater, Minnesota. 5. That there were no licensed haulers operating within the City during the ninety (90) days following adoption of the Rs:- 10-ion of intent and the City dja ^ot ha•,° licensing ordinance licensing residential or commercial haulers during this ninety (90) day period. -1- 0 10,A 6. No agreement was reached between Junker Sanitary Services, • Inc. and the City for the extension of any contract to provide residential refuse hauling services beyond the scheduled expiration date of the existing contract of June 30, 1992. 7. That the City formed a refuse contract committee to consider refuse related issues and that this committee met regularly to consider the possible structure and form of residential hauling services. S. That the City made a specific and considered decision to permit commercial accounts to be hauled by any licensed hauler in an effort to provide free and open competition and to allow commercial businesses to negotiate for the kind, frequency and cost of service that best suit unique and individual needs. • 9. That the City invited and met with haulers who had expressed interest in providing refuse services within the city limits of the City of Hutchinson and incorporated a number of suggestions from a variety of haulers in the final draft of the specifications for the provision of residential refuse services within the city limits of the City of Hutchinson. 10. That a true and correct copy of the specifications is attached and marked as Exhibit "A" and incorporated as if fully set out in these Findings. 11. That the City finds that the organized collection system adopted by the City achieves the stated goals of the City by providing for competitive bidding from responsible licensed haulers for the purpose of providing service at the lowest possible and 0 -2- reasonable cost. 12. That the City finds no displacement of any licensed hauler • as a result of the adoption of the organized collection system and that no haulers, licensed or otherwise, were prohibited from participating in the process or from submitting an appropriate bid for consideration. 13. The City further finds that the organized collection system adopted by the City promotes and maximizes efficiency in solid waste collection in that it assures the residents the lowest reasonable cost mandating collection by a single hauler, thus promoting efficiency and preventing a multiplicity of trucks and other vehicles from using the streets of the City of Hutchinson and reducing the possibility that individual homes may not contract for hauling services or otherwise may be overlooked under a non • exclusive residential hauling system. 14. The City received bids from four suppliers for residential hauling services. Attached and marked as Exhibit "B" is a copy of the Minutes of the bid opening for Monday, August 17, 1992 incorporated as if fully set out herein. The City thereafter awarded the contract to the lowest responsible bidder, Aagard West of Norwood, Minnesota. Dated: Attest: CITY OF HUTCHINSON By: Paul L. A ^t ? ^^? Y -ycr Gary D. Plotz City Administrator -3- • OPEN -HOLD COUNCIL REPORT TUE, FEB 9, 1993, 11:05 AM page d FILTERS,LIGHTS,POINT SET $786.74 CHAMPION AUTO MUFFLERS,STARTER,BATTERY, 1980 TIOS CITY OF HUTCHINSON FEB MEDICAL $432.09 BRADFORD, BART PAYT #6 $523.34 CURTIS BRADFORD & • PAYT 97 $2,639.14 PETERSON- PAULSEN ASSOC & PAYT #4 $2,071.91 QUADE ELECTRIC EST. #6 $7,831.04 HUTCH COOP CENNEX TIRES $219.13 $13,065.43* 1992 TICB $32.59 HUTCHINSON WHOLESALE DEGREASER, LAMP,LUBRIGEAR MN DEPT OF HEALTH MAINT.PERMIT ON WELLS $100.00 $100.00+ CENTRAL GARAGE BRANDON TIRE CO MOUNT & DISMOUNT $34.59 CARQUEST AUTO PARTS FILTERS,LIGHTS,POINT SET $786.74 CHAMPION AUTO MUFFLERS,STARTER,BATTERY, $326.61 CITY OF HUTCHINSON FEB MEDICAL $432.09 CROW RIVER AUTO REPAIR EGR $72.13 FARM & HOME DIST. CO PARTS $9.69 FORTIS BENEFITS FEB LTD INS $14.55 6 & K SERVICES UNIFORMS $50.31 HAYDEN MURPHY EQUIP CO EDGE CUTTING BLADES $424.B2 HUTCH COOP CENNEX TIRES $219.13 HUTCH IRON & METAL SQ TUBES $32.59 HUTCHINSON WHOLESALE DEGREASER, LAMP,LUBRIGEAR $290.34 JERABEK MACHINE SERV CAP SCREWS $26.24 JERRYS TRANSMISSION FUSE PANEL, BREAKERS $42.54 MEIER, DOUG LUNCH EXPENSE $7.97 • MN.MUTUAL LIFE FEB LIFE INS $5.88 PLOWMANS REPAIR $284.32 POSTAGE BY PHONE JAN POSTAGE $S.Sl RMS GRADER 850 DRESSER $115,166.04 SORENSEN FARM SUPPLY WELDING ROD $17.77 STAR WINDOW REPAIRS $60.00 ZIEGLER INC CUTTING EDGES $162.28 $118,472.34+ GENERAL FUND A & B ELECTRIC FUSE BUS $23.36 ALEXANDRIA TECH COLLEGE GIS TRAINING- L.HUHN $575.20 ALLEN OFFICE PROD BINDER, MARKERS $37.00 ALLIED MECH.SYSTEMS REARRANGE SPRINKLER SYSTE $806.61 AMERICAN LAFRANCE BALL, SEAL KITS $557.29 AMI ROTO ROOTER OPENING LINE $38.00 ARNOLD & MCDOWELL ASSISTANT SERVICES $13,233.00 AUTOMATION SUPPLY CO RIBBONS $60.77 BECKER ARENA PRODUCTS USED ACRYLIC $737.80 BENNETT OFFICE SUP. LABELS,FOLDERS, NUMBERS,E $3,202.72 BRADFORD, BART PAYT #8 $198.50 CAMERA SHOP PRINTS $18.99 CARQUEST AUTO PARTS TOWELS $45.44 CASH WISE GROCERIES $116.84 CELLULAR 2000 JANUARY SERVICE $189.75 CHAMBER OF COMMERCE FEB OFFICE RENT $403.39 • CHARLES BAILLY & CO AUDIT SERVICES $4,000.00 CITY OF HUTCHINSON FEB MEDICAL $28,616.68 //_ �q' OPEN -HOLD COUNCIL REPORT TUE, FEB 9, 1993, 11:05 AM page 2 -------------------------------------------------------------------------------- COAST TO COAST PLIERS, ETC. $228.98 COMM TRANSPORTATION HANGAR PAYMENT $700.00 • COUNTY RECORDER COUNTY TREASURER RECORDINGiFILING FEES SPEQ.ASS.LISTING ETC $136.00 $25.90 CROW RIVER PRESS INC CREDIT FROM PREPAID PRINT $135.63 CULLIGAN WATER COND SALT $27.60 CURTIS BRADFORD & PAYT 47 $1,001.04 DEPT NATURAL RESOURCES DNR REG. FEES $576.00 DEPT OF PUBLIC SAFETY -OIS CJON OPERATIONS CHARGES $270.00 ERICKSON, RICHARD TEDDY BEAR CONCERT DEPOSI $190.00 ERICKSONS MORE 4 VCR TAPE $11.25 EWERT JR., DICK 6 HRS SNOW REMOVAL $240.00 FAMILY REXALL DRUG ROLLER, RECEIPT BOOK $57.16 FARM & HOME DIST. CO LIGHT BULBS, OIL $78.65 FITZLOFF HARDWARE KEYS, FIXTURE, DOOR SET $64.00 FLOOR CARE SUPPLY TISSUE, TOWELS $1,254,91 FORBES AUTO INSTALL HEATER $99.38 FORTIS BENEFITS FEB LTD INS $1,054.19 G & K SERVICES UNIFORMS $S49.25 GREAT PLAINS SUPPLY FIR $59.00 GREEN THUMB EMPLOYMENT & 1ST QTR WORKERS COMP -R.HA $60.00 GREENBRIAR FLORAL PLANT- F.MURPHY $41.45 GUARDIAN PEST CTL JAN SERVICE $64.86 HAGER JEWELRY NAME PLATES $19.00 HCI CONNECTING POINT MOUSE PAD, $25.95 HCVN- CH. #10 NOV & DEC CABLE FRANCHISE $1,500.00 HUTCH COMM HOSPITAL TESTING -MAY $330.00 HUTCH COOP CENNEX FUEL $3,506.68 • HUTCH FIRE & SAFETY PIN, RECHARGE $235.31 HUTCH IRON & METAL ANGLE IRON $68.16 HUTCH PLBG & HTG CO REPLACE FAN MOTOR $265.10 HUTCHINSON LEADER SKATING ADS $576.10 HUTCHINSON TEL CO FEB PHONE SERV $3,589.68 HUTCHINSON UTILITIES WORKER'S COMP RETRO $17,370.54 HUTCHINSON WHOLESALE ANTIFREEZE,PINION $399.33 IACP 1993 DUES $100.00 INK SPOTS POLICE TOW $91.35 ISIA SHOW ENDORSEMENT FEE $15.00 JOBS SPORT SHOP JACKETS $362.00 K & M CONTRACTING LABOR & MATERIAL FOR CEIL $2,872.82 K MART SONY TAPES $15.88 KARL, LARRY REPAIR TIRE $252.50 KENNEBECK, ROBERT JAN SERVICES $833.33 KITCHENMASTER, MARK SERVICES $182.25 LARSON, QUENTIN LUNCH MEETING $7.24 LETN FEB SERVICE $288.00 LORENCE & ASSC PROPERTY APPRIAISALS $900.00 MARKA, JAMES LUNCH MEETING $18.89 MCGARVEY COFFEE INC COFFEE $109.80 MCLEOD COOP POWER ELECTRICITY $1,341.62 MCLEOD CTY HISTORICAL SOC 1992 CONTRIBUTION $2,000.00 MED- COMPASS 38 MEDICAL EXAMS $1,634.00 MINNESOTA BLUEPRINT ENS STEEL TAPE $554.90 • MN CHIEFS POLICE ASN 1993 DUES $90.00 MN DEPT OF REVENUE JAN.SALES TAX $708.56 MN. MICROGRAPHICS BLUELINE PAPER $98.40 OPEN -HOLD COUNCIL REPORT TUE, FEES 9, 1993, 11:05 AM page 3 MN.ELEVATOR INC MN.MUTUAL LIFE . NATIONAL IMPRINT CORP NATIONAL SEMINARS GROUP NORTHWEST CHAP F.B.I.N.A. OFFICE PRODUCTS OLSONS LOCKSMITH PETERSON- PAULSEN ASSOC & PIONEER POPP ELECTRICAL INC POSTAGE BY PHONE QUADE ELECTRIC R &R SPECIALTIES INC REGION VI CHIEFS ASSC REID FLOOR COVERING SCHMELING OIL CO SCHNEIDER, FRED SEARS SEVEN WEST WASH & DRY SEWING BASKET SHOPKO SIMONSON LUMBER CO SORENSEN FARM SUPPLY STANDARD PRINTING STAR TRIBUNE STREICHERS TELECKY, DAVE • TERNING, RALPH TOTAL MART TRI CO WATER COND TWIN CITY GARAGE DOOR CO. TWO WAY COMM INC US WEST COMMUN VICTORIAN INN VIKING INT PRODUCTS VIKING OFFICE PRODUCTS WIGEN CHEVROLET CO WILLMAR TECHNICAL COLLEGE XEROX CORP INSURANCE FUNDS HUTCH COMM HOSPITAL PAYROLL FUND AETNA VARIABLE LIFE ASS G.T. GROWTH GLOBAL FUNDS INC GREAT WEST LIFE INS. CO H.R.L.A.P.R. ICMA RETIREMENT TRUST • PERA LIFE INS CO. PERA - D.C.P. PRUDENTIAL PUBLIC EMPLOYEES -------------------------- ELEVATOR SERVICE FEB LIFE INS STICK ON BADGES LEADERSHIP SEMINAR 1993 DUES ODI 321 PRINTER RETURNED REPAIR, LOCK PAYT t4 BLEACHER SEAL INSTALLATION JAN POSTAGE CHECK SIREN ICE BLADE GRIND 1993 DUES CARPET & TILE FUEL OIL VOLLEYBALL REFUND DRYER REPAIR RAGS EMBLEMS EXT CORD, TIMER TAPCON BLADES OUTGUIDES, PUNCH ENGR HELP WANTED AMMUNITION CLOTHING DESTROYED REFUND GAS KEY DEPOSIT CAR WASHES SALT GARAGE DOOR REPAIR INSTALL JACKS SERVICE FIRE DEPT DINNER VIP 13 MONEY RECEIPT REPLACE HANDLE TRAINING- D.MUELLER CONTRACT PAYMENT STRESS MGNT CLASSES EMPLOYEE CONTRIB 2-5 EMPLOYEE CONTRIB 2 -5 EMPLOYEE CONTRIB 2 -5 EMPLOYEE CONTRIS 2 -5 EMPLOYEE CONTRIB 2 -5 EMPLOYEE CONTRIB 2 -5 EMPLOYEE CONTRIB 2 -5 EMPLOYEE CONTRIB 2 -5 EMPLOYEE CONTRIB 2 -5 EMPLOYEE CONTRIB 2 -5 $61.00 $427.14 $69.14 $69.00 $20.00 $197.44 $45.00 $785.90 $90.00 $91.58 $762.87 $2,247.00 $106.80 $30.00 $1,853.48 $1,375.18 $25.00 $110.54 $7.61 $57.65 $13.78 $11.26 $53.79 $621.38 $338.20 $339.56 $68.00 $80.00 $150.00 $478.66 $435.42 $360.76 $325.70 $1,353.95 $104.93 $70.09 $94.30 $181,50 $329.80 $113,996.79* ri ri 14 Sri !I rI $490.00 $175.00 $2B8.46 $85.00 $28.71 $1,259.00 $117.00 $57.42 $130.00 $12,003.78 OPEN -HOLD COUNCIL REPORT TUE, FEB 9, 1952, 11:05 AM page 4 -------------------------------------------------------------------------------- TEMPLETON INC EMPLOYEE CONTRIB 2 -5 $95.00 WADELL & REED EMPLOYEE CONTRIB 2 -5 CITY OF HUTCHINSON $150.00 WITHHOLDING TAX ACCT EMPLOYEE CONTP,IB 2 -5 TAPE, KEY $27,176.05 • CONTINENTAL RESEARCH CORP RID 0 GREASE $240.02 $42,055.42• RURAL F. D. CONCENTRIC REDUCER $204.45 FADDEN PUMP CO. HUTCH COOP CENNEX FUEL $46.90 HUTCHINSON WHOLESALE FILTERS $14.54 $81.44* WATER /SEWER FUND AAGARD WEST JAN RECYCLING TRASH HAULING $21,400.54 BRO -TEX INC. DISPENSER $117.19 CARQUEST AUTO PARTS WIPER BLADES $10.12 CITY OF HUTCHINSON FEB MEDICAL $3,402.53 COAST TO COAST TAPE, KEY $160.22 CONTINENTAL RESEARCH CORP RID 0 GREASE $240.02 DAVIES WATER EQUIPMENT CONCENTRIC REDUCER $204.45 FADDEN PUMP CO. FLANGE GASKETS $23.78 FARM & HOME GIST. CO ICE MELT, TAPE, WOOD $41.56 FEED RITE CONTROLS VALVE, CONNECTION $54.97 FITZLOFF HARDWARE BATTERIES $5.30 FLOOR CARE SUPPLY WALL BLOCK $100.00 FORTIS BENEFITS FEB LTD INS $126.56 G & K SERVICES UNIFORMS $198.25 GOPHER STATE INC JAN SERVICE $12.50 HACH COMPANY CHLORINE, DPD COMPOUND $55.77 • HCI CONNECTING POINT HUTCH COOP CENNEX RIBBONS FUEL $28.66 $612.31 HUTCHINSON LEADER COMPOSTING $69.16 HUTCHINSON TEL CO .FEB PHONE SERV $450.14 HUTCHINSON UTILITIES JAN GAS & ELEC $18,503.85 HUTCHINSON WHOLESALE GSK MAKR $22.59 LTP ENTERPRISES MAINTENANCE WELL #4 $4,029.90 MEECE, MERLE SEMINAR EXPENSE $29.64 MID - AMERICA PLASTICS PIPE $42.17 MN DEPT OF REVENUE JAN.SALES TAX $2,408.29 MN VALLEY TESTING LAB TESTING $573.00 MN.MUTUAL LIFE FEB LIFE INS $51.87 MUELLER SALES CORP RED OIL $73.72 NALCO CHEM.CO NALCO 7392 $7,526.14 POSTAGE BY PHONE JAN POSTAGE $156.43 QUADE ELECTRIC STATIC BAGS $384.85 SAFETY KLEEN MACHINE SERVICE $88.93 SANIFILL INC TRASH 1 -2 TO 1-8 $3,546.45 SERCO LABORATORIES TESTING $450.00 STANDARD PRINTING CALENDARS $9.07 TRI CO WATER COND SALT $18.74 WATERPRO ECR REG $193.60 $65,445.29• YOUTH CENTER CITY OF HUTCHINSON FEB MEDICAL $188.95 • DOMINO'S PIZZA 4 LARGE PIZZAS $20.00 FORTIS BENEFITS FEB LTD INS $12.14 HUTCHINSON TEL CO PHONE SERVICE $31.39 OPEN -HOLD COUNCIL REPORT TUE. FEE 9. 1993. 11:05 AM ---------------------- MN.MUTUAL LIFE MR. MOVIES POSTAGE BY PHONE RUMBERG, RICK SCHRAMM,CHRIS SHOPEO STANDARD PRINTING TEPLY, TODD VERSA -VEND VENDING INC VIKING COCA COLA • • ---------------------------------- FEB LIFE INS MOVIE RENTAL JAN POSTAGE BAND 12 -22 DJ AT CENTER #023 -56015 MARKERS- SIGNS- TAGBOARD DJ SHOW AT CENTER #10656 #145844 $354 page S ------------ - - - - - -- $5.04 $20.00 $3.19 $70.00 $40.50 $36.10 $45.19 $215.00 $108.70 $79.42 $875.62* .372.33* IMMEDIATE PAY COUNCIL REPORT TUE, FEB 9, 1993, 11:04 A "! 1992 TICB Bernicks Pepsi pop CHRISTINE SIMONSON TRUST PURCHASE OF PROPERTY $12,000.00 . Coast to Coast $12,000.00• GENERAL FUND Diamond Clear Ice ice BROWN, ALTHEA CERTIFICATION CLASS $155.00 CENTRAL LEISURE SERVICES REG- D.MODNSJ.MCRAITH $100.00 COUNTY TREASURER COUNTY DL FEES $36.50 DEPT NATURAL RESOURCES DNR TITLE REG FEES $60.00 DEPT.NATURAL RESOURCES DNR REG FEES $573.00 MN COMMERCE DEPARTMENT CONTINUEING ED COURSE $140.00 U S POSTMASTER JAN NEWSLETTER POSTAGE $220.00 98.58 Johnson Bros $1,284.50* PAYROLL FUND Junker refuse service MN DEPT OF REVENUE EMPLOYEE CONTRIB 2 -5 $5,40238 78.00 Lenneman $5,402.48* WATER /SEWER FUND Locher Bros beer U S POSTMASTER WATER, BILLS POSTAGE $200.00 6,674.25 Triple G $200.00* 11,999.50 Viking Coca Cola $18066.98* page 1 • LIQUOR FUND --------------------------------------- ----------------- ---- - - - - -- An Linen towel service 45.41 Bernicks Pepsi pop 118.14 City of Hutch payroll 4,604.82 Coast to Coast ice go 45.44 Diamond Clear Ice ice 159.60 Ed Phillips wine & liquor 13,285.75 Greenbriar Floral plant - Broten 15.95 Griggs Cooper wine & liquor 4,753.35 Henry's Foods cigarettes 1,115.38 Hermel Wholesale bic liters 15.96 Hutch Leader special ads 184.00 Hutch Telephone phone service 98.58 Johnson Bros wine & liquor 6,164.51 Junker refuse service 166.78 KDUZ advertising 78.00 Lenneman beer 7,637.55 Locher Bros beer 10,483.10 Quality Wines wine & liquor 6,674.25 Triple G beer 11,999.50 Viking Coca Cola pop 195.85 TOTAL $67,841.92 Ll January 29, 1993 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARS PLACE HUTCHINSON, MINNESOTA 55350-2563 (612) 587 -7575 PAX (612) 587-4096 RESIDENT ATTORNEY O. BARRY ANDERSON pp ��F��C yU;;���:.'i�3q'y zt [�L CEI fe ria N 8Y / Mr. John R. Moeger Project Leader Tanks and Spills Section Hazardous Waste Division Minnesota Pollution Control Agency 520 Lafayette Road St. Paul, Mn. 55155 -3898 Re: Mike's Mobil Hutchinson, Minnesota • Leak No. 2801 Our File No. 3244 -89031 n U Dear John: OF COUNSEL WILLIAM W. CAMERON RAYMOND C.1-1 LIER PAUL M. BEOICH CHARLES H.CAEMICHAEL-' 5681 CEDAR I.AEE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 600-343 -4545 FAX (612) 545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 389-5506 FOR YOUR INFORMATION I've just finished a telephone conversation with Bill Fellows at Twin City Testing. He advises me that the clean up on the ShopKo site is now complete with the exception of some minor problems associated with monitoring well #3. A determination has been made that there is no potential risk to the population from this limited contamination. Apparently, the MPCA is now considering whether or not to require any additional clean up at the MW3 location. I have conferred with our City Engineer on this issue and I believe that the unanimous recommendation of Twin City Testing, the City and this office would be to close the project off, particularly in view of the problems presently being experienced by the Petro Fund. The property in question does not have any residential use, there is no migration potential, the property is now and will be for the indefinite future, in use as a parking lot and the opportunity costs of continuing the clean up would appear to exceed any possible benefit gained. CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION DAVID B.AHNOLD OARS D. MCDOWELL • STEVEN A. ANDERSON O. HARRY ANDFRSON� STEVEN S. HOOF LAURA H.PRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE" JOSEPH M. PAIEMENT JAMES UTLEY HICHAHD O. MCOEE CATHRYN D. ASHER January 29, 1993 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARS PLACE HUTCHINSON, MINNESOTA 55350-2563 (612) 587 -7575 PAX (612) 587-4096 RESIDENT ATTORNEY O. BARRY ANDERSON pp ��F��C yU;;���:.'i�3q'y zt [�L CEI fe ria N 8Y / Mr. John R. Moeger Project Leader Tanks and Spills Section Hazardous Waste Division Minnesota Pollution Control Agency 520 Lafayette Road St. Paul, Mn. 55155 -3898 Re: Mike's Mobil Hutchinson, Minnesota • Leak No. 2801 Our File No. 3244 -89031 n U Dear John: OF COUNSEL WILLIAM W. CAMERON RAYMOND C.1-1 LIER PAUL M. BEOICH CHARLES H.CAEMICHAEL-' 5681 CEDAR I.AEE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 600-343 -4545 FAX (612) 545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 389-5506 FOR YOUR INFORMATION I've just finished a telephone conversation with Bill Fellows at Twin City Testing. He advises me that the clean up on the ShopKo site is now complete with the exception of some minor problems associated with monitoring well #3. A determination has been made that there is no potential risk to the population from this limited contamination. Apparently, the MPCA is now considering whether or not to require any additional clean up at the MW3 location. I have conferred with our City Engineer on this issue and I believe that the unanimous recommendation of Twin City Testing, the City and this office would be to close the project off, particularly in view of the problems presently being experienced by the Petro Fund. The property in question does not have any residential use, there is no migration potential, the property is now and will be for the indefinite future, in use as a parking lot and the opportunity costs of continuing the clean up would appear to exceed any possible benefit gained. CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Mr. John Moeger January 29, 1993 Page 2 Under the circumstances, this project has been a resounding success. The City is very pleased with the cooperation it has received from the MPCA, the Petro Fund and the various agencies involved in the program. The site. is a dramatic example of the success that is possible with this kind of program. Absent a redevelopment effort, not only would the site not have been cleaned up, it is possible the problem would have continued to plague the area and might very well have increased in significance over the course of the next several years. Having said this, it is our feeling that the time to close the chapter on this particular book is now and we would recommend no further remediation be conducted. My degree is in political science and history which probably qualifies me to be an expert on every conceivable subject, but I am comforted by the fact that in this case, my opinion is bolstered by others whose technical qualifications are far better than mine. • Once again, on behalf of the City, my thanks to the MPCA for their • cooperation and assistance with this project. Please let us know your feelings about this matter at your convenience. Thank you. Best personal regards. Very truly yours, ARNOLD & MCDOWELL G. Barry Anderson GBA:lm CC John Rodeberg Gary Plotz Bill Fellows, Twin City Testing • DAVID B.AHNOLD • GARY D. MCDOWELL STEVEN A. ANDERSON O. HARRY ANDERSON, STEVEN S. HOOE LAURA X.PRETLAND DAVID A. BRUEGOEMANN PAUL D. DOVE- - JOSEPH M. PAIEMENT JAMES UTLEY RICHARD O. MCGEE CATHRYN D. HEBER ARNOLD & McD 9 LL ��/ ATTORNEYS AT LA OF COORSEL WILLIAM W.CAMERON 101 PARK PLAC RAYMOND C. LALLIEB HUTCHINSON, MINNESOTA 50 -25Q�k PAUL M.BEOICH {��� \� CHARLES B.CARMICRAEL" ( FAX (612) 567 -40 612) 587 -7 3881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55416 RESIDENT AT Y (612)545 -9000 G. HARRY SON MN TOLL FREE 800-343 -4545 f` PAX(612) 545 -1793 January 8, 1993 1 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Downtown Redevelopment Project Our File No. 3244 -92046 - Closing Documents Dear Gary: 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 389 -5506 2 gF67,Q y ,'• a1. _ I thought the Council would appreciate receiving for their review a copy of Bill Franke's letter of January 7, 1993. A copy of the same is enclosed. • I did point out to Bill that the most significant principal unresolved item was not referenced in my earlier letter to you nor his letter of January 7, 1993 and that is, of course, the need to get the condominium documents put together and recorded. In an effort to save the City some attorney's fees, his office has taken principal responsibility for the first draft of these documents and I anticipate having them next week, at least for review purposes. He did also inquire regarding the status of the City's review of the soil correction costs; it is my recollection that the bill for the City's portion of the costs came to approximately $17,000, and as far as I know, is properly due and owing at this time. Please do not hesitate to contact me should you have any questions. Best regards. Very truly yours, ARNOLD & Mc E I G. Barr ndersor GBA:lm Enclosure • - CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION -CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION JAN 7 193 0:07 PAGE.001 • THE EVEREST GROUP LTD January 7, 1993 G. Barry Anderson Arnold & McDowell By FacsiaileL 101 Park Place Relar Mail Hutchinson, MN 55350 Re: Hutchinson Downtown Redevelopment Project - Phase II Dear Barry: I thought I would write to update you on the progress of the project and to identify some open matters that will need to be concluded in the near future. The project is proceeding on schedule and without any major • surprises. we currently expect that the building will be completed and that fixturing will begin on or about March 1, 1993. It is anticipated that fixturing and stocking will tak ect will be open for business on or about April 1st, 1993. , I- recently provided Gary P10 with our estimate for costs on the Hutchinson Liquors premises (see copy enclosed). Needless to say, we were all pleased that these costs appear to be coming in well below the cap established in the agreements between the City and Erickson's. If either you or Gary have questions concerning the estimate or the cap, please feel free to call me at your convenience. The open matters that will require attention over the next few months, are as follows: i. Matters related to conveyance of Redevelopment Parcel to Erickson's, includings (a) correction of title defects _identified by Ukiivei's3 Title; (b) payment or removal of assessments which were of record as to the property as of the date of closing; (c) reimbursement of Erickson's for soil correction costs incurred by Erickson's to place the site in the condition that should have existed at closing (see enclosed copy of my letter relating to this matter, dated 11/2/92); • 1-685 long Lake Road P.O. Box 130100 • Roseville, My 55113 ... .. ._. __.... 1 It n 7 JAN 7 193 0:08 PAGE.002 G. Barry Anderson January 7, 1993 Page Two (d) conveyance (vacation) of a portion of road right of way necessary to accommodate expansion of the building (see enclosed description of the parcel to be conveyed, which was prepared by the project surveyor, Tom Veenker). 2. Matters relating to transfer of the new Hutchinson Liquors store, including: (a) finalization of condominium plat and related condominium documents (I anticipate that I'll have draft documents to you for review by early next week); (b) finalization of costs for the liquor. store; (c) closing on sale of liquor store condominium unit by Erickson's to City. Matters relating to delivery of existing More 4 building to the City, including (a) establishing final turn -over date; and (b) adjusting costs, if any, related to the building occupancy by Erickson's following the closing. This matter is adequately documented in the original Exchange and Closing Agreements. I know that Erickson's intends to vacate the premises as quickly as is physically possible and financially feasible. Please call me at your convenience to discuss the referenced matters and any additional matters which you may wish to address. As always, your continuing cooperation and assistance is much appreciated. Best regards, THE EVEREST " GROUP, LTD. C. William Franke Enclosures cc: Doug Driscoll CWF /jk JAN 7 193 0:08 PAGE.903 THE EVEREST GROUP LTD December 31, 1992 Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue East Hutchinson, MN 55350 Dear Gary: I am enclosing herewith a memo outlining our current estimate of costs allocable to the liquor store. This estimate is based both on actual costs incurred to date and certain estimated costs to complete Which have not yet been finalized. I anticipate that there will be some difference between this • estimate and the final project cost, but I an confident that this estimate is fairly close. I trust that you will be pleased by the fact that we are coming in at a cost well below the cap established by the condominium Purchase Agreement. If you have questions, comments or concerns regarding this estimate, please call me at your convenience. Best regards, THE EVEREST GROUP, LTD. C. William Franke Enclosure CwF /jk 2685 Long Lake Road P.O. Box 130190 • Roseville, MN 55113 • 3 JAN 7 193 0:09 MEMO TO: Bill Franke FROM: Tim Nelson DATE: December 29, 1992 RE: Hutchinson Festival Foods Project Liquor Store Cost Estimate Summary r PAGE.004 I. CITY'S PROPORTIONATE SHARE OF LAND ACQUISITION COST, SITE PREPARATION AND IMPROVEMENT COSTS, BUILDING SHELL AND COSTS FOR PROFESSIONAL SERVICES Liquor Store's Proportionate Share based on Building Square Footage A. Land Acquisition Costs: B. Site Preparation i Improvement Costs and Building Shell Costs: Site Work Building Shell General Conditions Overhead & Profit (6%) SUBTOTAL: C. Costs for Professional Services: Everest Development Architect Structural Engineer Mechanical Engineer Surveying Civil Engineer Environmental Consultants Geotechnical (soil testing) Relocation of telephone line Condominiumization (legal) SUBTOTAL: TOTAL (A + B + C): PROPORTIONATE SHARE ALLOCABLE TO LIQUOR STORE (11.91) 6.276 SF 52,772 SF a 11.9% $ 295,000 $ 815,000 S 160.000 $1,270,000 $ 45,000 $ 20,685 $ 9,057 $ 36,798 $ 3,950 $ 8,319 $ 7,550 $ 5,383 $ 12,079 $ 438,390 $1,346,200 $ 151.321 $1,975,911 _ $ 230,373 7 193 0:09 PRGE.005 I. CONSTRUCTION COSTS DIRECTLY ATTRIBUTABLE TO BUILD -OUT • AND FINISHING OF LIQUOR STORE AND OTHER COSTS DIRECTLY ATTRIBUTABLE TO LIQUOR STORE A. Construction Costs for Liquor Store $ 53,000 Interior Improvements B. Architectural Costs directly attributable 5 1.482 to Liquor Store SUBTOTAL: $ 54,482 sum of City's Proportionate Share Costs and Costs Directly Attributable to Liquor Store Build -Out (I plus II above) (Note: These costs are subject to the maximum cap established by the Condominium Purchase Agreement, which will be adjusted to reflect the increased size of the Liquor - $ 284,855 Store) III. LIQUOR STORE IMPROVEMENT EXTRA ITEMS (Per Rick Baker letter to Gary P1otZ dated November 11, 1992, approved by City on December 9, 1992) (Note: These costs are not subject to the above referenced cap) TOTAL ESTIMATED COST: $ 24,670 • This estimate is based 'upon information currently available and certain assumptions, and it is subject to change based upon weather conditions, the project schedule, subcontracts not yet finalized, and potential plan adjustments. • JAN 7 '93 0:10 r PAGE.006 1 -rte' THE EVEREST GROUP LTD November 2, 1992 G. Barry Anderson Arnold i McDowell 101 Park Place Hutchinson, MN 55350 -2563 Res Festival Foods Project city soil Correction Costs Dear Barry: This letter follows up on our meetings and conversations in late August and early September regarding reimbursement of Erickson's for soil correction costs that were necessarily incurred to place the site in the condition that should have existed at the time the site was delivered to Erickson's by the City. I am enclosing a breakdown of the costs, which total $17,411.30, together with backup for each line item. As you recall, the original estimate for the corrective work was $20,000 to $30,000. The fact that the Work was accomplished at a significantly lower cost can be credited to the creative and diligent efforts of our staff, City staff, and the excavation subcontractor. At your earliest convenience, please arrange for delivery of a reimbursement check in the above noted amount from the City to Erickson's. The check may be mailed either to this office, or directly to Erickson's. In the event there are questions concerning the foregoing, please call me at your convenience. Thank you for your continuing cooperation and assistance herein. Best regards, THE Z YEREST GROUP, LTD. C. Villiam Franke Enclosures cc: Doug Driscoll Rick Baker CWF /jk 26135 Long Lake Road P.O. Box 130190 • Roseville. MN 551 13 JAN 7 193 0:11 i EVEREST CONSTRUCTION COMPANY A MIMIR R (N 7141 NEW." (. E(1UI' Pt) T0: C. William Frank* FROM: Rick Baker 11� DATE: October 22, 1992 RE: Soil Correction Costs Hutchinson, Minnesota Following is an outline of costs associated with the removal and correction of soils for the building pad area at Hutchinson: 1. STS Testing /Observation $5,107.52 2. Putnam Consultants, P.A. 551.90 3. Poor soils removed from site by Turner Excavation 3,532 yards R $2.45 /yard 8,653.40 4. Removal of old foundations 1,124.00 5. Abandonment of old well 391.63 6. General Conditions Overhead 6 Profit (IOX) 1,582.85 PAGE.007 Total ;17,411.3U Attached is back -up for each line item. if you have any questions, please advise so we may discuss. 2685 Long Lake Rand P.O. Box 130190 • Row.ille, MN $5113 (612) 636 -5500 - • • • • January 27, 1993 ARNOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 5 5416-1493 (612) 545-9000 MN TOLL FREE 600- 343-4545 FAX (612) 545 -1793 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 OF COUNSEL WILLIAM W.CAMERON RAYMOND C. LALLIER PAUL M. BEGICH CHARLES R.CARMICHAEL" 501 SOUTH FOURTH STREET PRINCETON, MINNNESOTA 55371 (612)369-2214 FAX (612) 389 -5506 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (612) 587-9575 FAX (612) 587 -4096 Re: Word of Life Ministries, Inc. v. City of Hutchinson Court File No. C3 -92 -24903 Our File No. 3244 -92061 Dear Gary: `O E 1' - r` The purpose for this correspondence is to advise you and the counsel of the various dates established by the court in connection with the trial of the above entitled matter. Motions, discovery and other related matters are to be completed by April 26, 1993. Witness lists and exhibit lists must be served and filed by May 11, 1993. A settlement conference is set for Friday, May 21, 1993 at 1:15 p.m. at the McLeod County Courthouse in Glencoe, Minnesota with trial to commence on May 25, 1993 at 9:00 a.m. Please do not hesitate to contact me should you have any questions. Thank you. Best regards. Very truly yours, ARNOLD &/RST)WELL G. Barry Anderson GBA /pb cc: John Rodeberg 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE SIIN'N£SOTA STATE DAR ASSOCIATION " CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION DAVID B. ARNOLD GARY D. McDOWEl.l. • STEVEN A. ANDERSON O.BARRY ANDERSON' STEVEN S. HOOK LAURA E. FRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE' JOSEPH M. PAIEMENT JAMES UTLET RICHARD O. XcOEE CATHRYN D. REHER • • January 27, 1993 ARNOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 5 5416-1493 (612) 545-9000 MN TOLL FREE 600- 343-4545 FAX (612) 545 -1793 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 OF COUNSEL WILLIAM W.CAMERON RAYMOND C. LALLIER PAUL M. BEGICH CHARLES R.CARMICHAEL" 501 SOUTH FOURTH STREET PRINCETON, MINNNESOTA 55371 (612)369-2214 FAX (612) 389 -5506 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (612) 587-9575 FAX (612) 587 -4096 Re: Word of Life Ministries, Inc. v. City of Hutchinson Court File No. C3 -92 -24903 Our File No. 3244 -92061 Dear Gary: `O E 1' - r` The purpose for this correspondence is to advise you and the counsel of the various dates established by the court in connection with the trial of the above entitled matter. Motions, discovery and other related matters are to be completed by April 26, 1993. Witness lists and exhibit lists must be served and filed by May 11, 1993. A settlement conference is set for Friday, May 21, 1993 at 1:15 p.m. at the McLeod County Courthouse in Glencoe, Minnesota with trial to commence on May 25, 1993 at 9:00 a.m. Please do not hesitate to contact me should you have any questions. Thank you. Best regards. Very truly yours, ARNOLD &/RST)WELL G. Barry Anderson GBA /pb cc: John Rodeberg 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE SIIN'N£SOTA STATE DAR ASSOCIATION " CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Crow River Board of Directors Meeting • January 14, 1993, 7:00 P.M. iresent; Bette Hubin, Ellie Becker, Linda Feck, Prian Brosz, Joy Berg and Mary Ann Kasich 1. Meeting was called to order. 2. Board was informed that letters of resignation will be submitted by Mavis Schwanke, and Michell Jordahl. 3. Secretary and Treasure reports were given and approved. 4. Correspondence was read by board members. 5. Directors Report: There was a discussion regarding the possibility of being given an office space at City Hall, in 1994..In the event this happens, Mary Ann and Linda lack will advise them on lighting. Brian Brosz and Mary Ann Kasich will Meet with the city later about options for center. A discussion was held on the problem of some members becoming less available for volunteer work. The center needs new volunteers. 6. Het Working Report: Discussion about miniature show in the window. Linda Peck gave a report on the show entitled "Visions of the People." Brian Brosz, Linda and Roger Feck • attended the show, and Linda suggested we do a similar type show, since it generated so much interest. 7. Publicity: It was decided that our board member meetings would always be put into the paper. 8. Performing Arts Committee is now headed by Brian Brosz and Joy Berg. 9. There was a discussion concerning changing the name of the center, but the was tabled until our next meeting. 10.b1scussion was held regarding future fund raisers. Two ideas are the artist's ball, and a variety show. These ideas will be discussed at the membership meeting. 11.I:ary Ann Kasich will be setting up art classes for our spring and summer brochure. 12. Discussion concerning persons to speak at membership meetings. Various members of the art center will contact people to speak at the meetings. 13. Mary Ann turned in her letter of resignation from the board, because she Is now the Director of the art center. Cheryl Meyers will now replace Mary Ann, and assume a position on the board. 14. We will be joining the Chamber of Commerce, fee for this is 75.00 dollars. 2 15. We will now charge a minimum of 3.CO dollars per hour, pet class at the center. 16. There was a discussion regarding painting the back room of center. A. persoTi representing the center, will ask Odd Fellows if they are interested in donating some paint. 17. !se need a treasurer, and a financial committee. 18. ;ie recieved 100.00 dollars from the Stearnswood,'T no• 19• Linda leck resigned as chair person of the Networking Committee, but remains active on the committee. 20. Ellie Pecker will now be the chairperson of the networking committee. The meeting was adjourned. • • Or 4 The Newsletter of Crow River Arts, Inc. 0 "W �"�`; 0 /.rteeC" eo0 Dear Members, Much has progressed since last month. 1 11111 update you on all my short -term goals. -all painting, window treatments, repairs, etc. have been completed in the front gallery. Vie will now,be concentrating on the middle gallery and back area. -our membership has increased by twelve since November. -the monthly newsletter has been implemented. -the first monthly membership meeting wa.s a success. I -there has been a noticeable increase in visitors to the center. leople are coming in every day. -new classes have been offered and are I explained elsewhere in this letter. -we have had steady coverage in the I Hutch Leader and on KICJR. - monthly exhibits are on track and local are is for sale. t I am very pleased with what has taken place thus far, but there is much more to do. Je only have five months to save the arts center. The visual artists are on their way. flow we need to work oil performing arts for the community. 1 would like to accomplish: -a community choir or singing group 1 with a volunteer director. r -a community theater acting group with l)l a volunteer director(--). 1 know we have a. lot of untapped talent In this area, if you would be interested in either of these, please give me a call. Let us make this a 1 reality!! Sincerely, Vary Ann Easich I,/endi a.,..N /993 7' � 100 r .rai Re !10"al UV46sts wijI b 1 J Thei r we.^ks , We are. sf; II ac.c tP_41 A works -for ¢h ±s e.hh :b;-1 �7'an, y_8 We circ ern coura3r n9 C?141 &Is � to kart their worKs for ,Sol (e . Plea s e- ea 11 dw reserve_( Sp h lo. +yo T IAId 1,k e_ -/o 0 -MCI'. 9L I off es:879:1r-Z Qtcb� i Gio�Ce� 'i+r4 V to CRUIV RIVER AII'1' CEN I ER 146 Aluia SIM[ Suu16, Ilulchioson, Alinnesula 11Iwue: (612) 587.0899 OPEN: Tuesday — Friday 12 noon -4 p.m. JC� ThurS. -jctn a,1 T VO to ,m Crow River Ai-+ Cenfer- We. w i 11 nt ee l- crt .err e- m,14 -e r Then cetrPool -to vl :; i- `' jam; pr7nfs" in 5;1� I- •eke_• 7hls F ;eId -tr"P is w POIItW L, to R..? &N- ere-WS jOreseh fai- ;on on the -501< Sc. een�Orvc.ats "Ijo.✓i'a -t-k-"srW­% ar-- Onio 7-- Shloh••. He w;11 chew wi -the. �Yb C-eLS . MEMBERSHIP METING WRAP -UP The first monthly membership meting was held on Thursday, T'ec. 1' /, 992. Twelve members attended. 1•lembers intro- duced themselves. 'Topics discussed were -name change for the center. If you would like to submit a name -do so by telephone, person, mail -by 6 :oop.m. Jan.7th. - discussed topics for future meetings. - discussed possible fundraisers(artists' ball, .variety show) -R.J. Gre;eth, owner of rawprints, presented the silkscreen process.and how to transfer art designs to t- shirts. -an exchange of creative ideas, visiting and refreshments completed the meeting. - Meetings will be held the third Thursday of every month at 7pm. �/olu�'�eers nee�ec.� l I -i- S$7 -Od'R9 •'l�w� O a 6vuA4 �%L�YLL R.Gwt rl`i/ du�rG,,,Q * AS.O/7 P 4100.00 r '► 1� • SUMMiER THEATER T- SHIRTS Anyone Who ,has not picked up their t -shirt from summer theater, may do so at the Crow River Arts Center during center hours. Tues- Fri.,12 -4. r LI • 9 ■ ■•■■■•■■■•■•■■■■•r••■"■"""""■"■ NEF1 CLABSES BEItIG OFFERED Design Elements Linda Baysinger leek First Session Jan.19 -Feb 16 Tuesday", 7:30 -9tMrm Second Session Feb.23- March23 Tuesdays 7:30- 9 :00pm Naterials list available ;23.00 members (each session $28.00 nonmembers (each session) How To Draw With a Lance Albers Feb.15 d 22 Mondays, 7 -9pm ",13.50 members ':16.50 non - members "Bic" Ballpoint Pen lie still have room in Oil P ainting For All Ages - Paula Holt \/V i Sh L I ist - Rai +o / lope- p Jaye r f edesioL Is ( f, r dlspla": sc [W � e) - �'as�l s k/CL C.uum Cowls is brokeh� bran -y- �hdn kcj o L.A- /Lt � UrZu- rv�icegB't`o /� n no u n �erYl�rr�s �wc�JZo- /793 }Tt LLr4 L1 Oir� . rs iy cep f! CA_�( ti : fit'✓ ,c.n. ?•f..c �u -,-iL. P.0-190A YOG7 a vawt 7x� 5 Yo t °� cw�+.o•% .�,� t�.�.v.�tc(' ,�w"�t •,� 993 aoL CrrWr• 6Zwv3 �, Sao w�t/.Ge P<cQ �i, CL�Xe w y S Ohfw� o cS�: Ste. , " • Board Meetings —Crow River Arts, Inc. Board meets the first Thursday evening of each month at 7p.m. These meetings are open to " ■ members. Everyone Interested Is " encouraged to attendf ■ ■ ■•■■■•■■■•■•■■■■•r••■"■"""""■"■ NEF1 CLABSES BEItIG OFFERED Design Elements Linda Baysinger leek First Session Jan.19 -Feb 16 Tuesday", 7:30 -9tMrm Second Session Feb.23- March23 Tuesdays 7:30- 9 :00pm Naterials list available ;23.00 members (each session $28.00 nonmembers (each session) How To Draw With a Lance Albers Feb.15 d 22 Mondays, 7 -9pm ",13.50 members ':16.50 non - members "Bic" Ballpoint Pen lie still have room in Oil P ainting For All Ages - Paula Holt \/V i Sh L I ist - Rai +o / lope- p Jaye r f edesioL Is ( f, r dlspla": sc [W � e) - �'as�l s k/CL C.uum Cowls is brokeh� bran -y- �hdn kcj o L.A- /Lt � UrZu- rv�icegB't`o /� n no u n �erYl�rr�s �wc�JZo- /793 }Tt LLr4 L1 Oir� . rs iy cep f! CA_�( ti : fit'✓ ,c.n. ?•f..c �u -,-iL. P.0-190A YOG7 a vawt 7x� 5 Yo t °� cw�+.o•% .�,� t�.�.v.�tc(' ,�w"�t •,� 993 aoL CrrWr• 6Zwv3 �, Sao w�t/.Ge P<cQ �i, CL�Xe w y S Ohfw� o cS�: Ste. , HUTCHINSON FIRE DEPARTMENT MINUTES REGULAR MEETING Monday, January 4, 1993 The meeting opened at 8:10 p.m. A motion was made and seconded to put off for one year the decision on the Chanhassen play. The bills and runs were read as follows: CITY AND RURAL ACCOUNT Hillyard 50.20 MN St. Fire Chief Assn 90.00 Hutch Fire & Safety 76.41 MN St Fire Dept Assn 165.00 Hutch Fire & Safety 93.46 Brad Emans 18.50 Coast to Coast 2.01 Randy Redman 1.50 Coast to Coast 14.03 Steve Schramm 12.75 Coast to Coast 20.11 Jim Brodd 20.25 Coast to Coast <6.81> John Reynolds 26.50 Two Way Communications 42.60 Orlin Henke 11.00 Allen Office 30.25 Bruce Precht 9.25 Hager Jewelry 22.37 Ed Homan 3.00 Compress Air 50.99 Popp Elec 167.98 • Coast to Coast 16.34 Hutch Wholesale 4.34 Ideal Shoe Shop 20.00 Hutch Wholesale 2.13 Hansen Truck Service 30.32 Hutch Wholesale 84.66 Cashwise 1.27 Hutch Wholesale 85.20 Floor Care Supply 19.70 Hutch Wholesale 5.08 Sears 25.00 Hutch Wholesale 9.21 Front Line Plus 32.25 Hutch Wholesale 1.07 Front Line Plus 60.13 Hutch Wholesale 12.74 Quade Elec 25.24 TOTAL $ 1,380.35 Floor Care Supply 24.31 GENERAL ACCOUNT U.S. Postmaster 29.00 Browns Floral 42.60 Als Shirt Shop 440.11 Standard Printing 665.63 Jamie Emans 129.71 Cashwise 60.76 Gary Henke 29.60 Cashwise 60.55 Postage 1,100.00 Cashwise 66.12 Cathy Emans 10.66 Farm and Home 4.89 Uniforms Unlimited 301.93 More 4 58.85 Uniforms Unlimited <28.60> Bob Schantzen 100.00 Weargaurd 51.49 Gary Henke 100.00 . Telephone Co 367.00 TOTAL $ 3,59030 Hutchinson Fire Department Minutes 1/4/93 • Page 2 RUNS 12/3 Verhey 12/21 Radunz 12/8 Baumetz 12/21 Heaton 12/8 1220 Bradford 12/21 10 -52 12/10 Am Legion 12/24 Howe 12/11 Schwing 12/26 Cashwise 12/11 Am Legion 12/26 Medical 12/14 Mutual Aid (Brownton) 1217 Inventory/Meet 12/14 Mutual Aid (Brownton) 12/14 Drill 12/15 Ristow 12/21 Drill 12/18 10 -52 12/28 Engineers 12/20 Walberg A motion was made and seconded to approve the bills and runs. A motion was made and seconded to accept the resignation of Orlin Henke. The department would like to extend a big thank you for Butch's 25 years of service to the department. • Brian Koelln was placed on 1 year probationary status. Steve reported if the garbage bin is full do not leave garbage. Aagard will not take it. Gary Henke reported all equipment should be kept out of the snow. Randy reported Hepatitis B vaccine is available. Please bill to the City of Hutchinson. The department thanks John Reynolds for his extra effort in getting CIM class taught on such short notice. His students and the department appreciate it. Brad reported the town board meeting is February 18, 1993, 8:00 p.m. at the Fire Station. The meeting adjourned 9:25 p.m. Respectfuily submitted by, Bob Schantzen Secretary • HUTCHINSON FIRE DEPARTMENT • MINUTES OFFICER'S MEETING Monday, January 11, 1993 The meeting was called to order at 9:10 p.m. A motion was made and seconded to install a timer for the truck batteries. City Administrator Gary Plotz contacted Randy regarding Hepatitis B shots to call Sue Alrick or Sherry Heinen Ext 2670 cost is $150.00 at the hospital. Randy will look into a form to keep track of who has the vaccine. Brad reported traffic control at 10 -52 rescues will be handled by the Sheriff's Department or State Patrol. A four man crew will not be needed to roll in 233. It was decided Ed Homan will have backup responsibility as a fire police along with being the department photographer. Brad reported on new Hutch Dispatch numbering system changing fire department from 230 . units to 2300 units. A motion was made and seconded to change to four digit number but wait with the changing or actual truck numbering on the door. The meeting adjourned at 9:50 p.m. Respectfully submitted, Bob Schantzen, Sec. 1/20/93 HUTCHINSON U*IES COMMISSION PAGE 1 HUTCHINSON, MINNESOTA STATEMENT OF INCOME d EXPENSES DECEMBER 31, 1992 OTHER EXPENSES PREVIOUS CURRENT BUDGETED BUDGET ANNUAL -{ YEAR TO DATE YEAR TO DATE YEAR TO DATE DEVIATION BUDGET =" INCOME STATEMENT --------------- - ____ _______ __�________ ______ ____ _ ___ ------ __ i (" 2,778,872.41 2,823,024. 18, OPERATING REVENUE rol SALES - ELECTRIC ENERGY 9,390,676.56 9,545,045.90 9 ., ,07,800.00 37,248.90 9,507,800 00 ' SALES FOR RESALE 57,390.00 540.00 51000.00 (4,460.00) 51000.00'7( NET INCOME FROM OTHER _SOURCES. _., _ _ 58,918.48 ._ 70,082.10 38,46i.54,—_ SECURITY LIGHTS POLE RENTAL 12,329.50 3,329.00 12 329.50 3 3 9.00 18 000.00 000.00 _3i,620-56 0,247.50) 1,329.00 15,000 00 4,000 00 -{ �:.1 SALES A _ — - 4,483,711.07 4,718 60.95 4,500,000.00 '18,..60.95 4,500,000 00 > TOTAL OPERATING kEVENUE 14,006,81(.61 - 14,350,013.45 14,068,261.54 281,751.91 J 14,070,261 54 OPERATING EXPENSES' _ PRODUCTION OPERATION 630,944.78 630 ,56.84 604 800.00 (2-5,-7-5- 605,900 00 = PRODUCTION MAINTENANCE 204.469.59 358,287.90 264,200.00 (94,087.90) 265,200 (X) PURCHASED POWER 4,787,374.59 -___ _ 4,731,48.67 _ ' _ 4,841,412.00 109,929 33 4,S41,41"' 00 -, TRANSMISSION OPERATION 1,148_26 __ 1,024.97 _ ____ 1,300.00 ___ _. ___._ 275.03 _.__ _ 3,800 00 _ TRANSMISSION MAINTENANCE 52,474.03 54,887.43 50,500.00 (4,387.43) 53,000.00 ELECTRIC _ DISTRIBUTION OPERATION_ ._162,469.20 _ 175,520.75 162,_550.00(12_,970.75) 363,110 00 - -_- ELECTRIC DISTRIPUTION MAINTENANCE 129,897.37 106,606.10 i09,700.00 3,093.90 110,200 00 ;}{ MFG GAS PRODUCTION OPERATION 3,772.81 1,929.84 3,200.00 1,270.16 3,200 00 FJ( MFG GAS PRODUCTION MAINTENANCE _ 850.31_ _103.32 200.00 96.68 500._00 53 _ _ __- PURCHASED GAS EXPENSE -_ __ 3,922,927.12 _ 4,201,906.09 ._ _ 4 090,240.00 _ . _. _ -_ (191,668.09) _ __.__ 4,090,240 00 -_ GAS DISTRIBUTION OPERATION 185,691.31 223,446.89 176,280.00 (47,166.89) 177,780.00 �d( GAS DISTRIBUTION MAINTENANCE .. .__ - MAINTENANCE—__.. 29,975.42 __. 33,996.81_ ._ _ _. _ __ __48,i00.00 14,103.19 5U,500.00 0 CUSTOMER EXPENSES 126,085.54 133,295.57 __ —_- 123,800.00 ___.___._.___ (9,495.57) 123,800 00 CUSTOMER SERVICES 17,372.94 20,i89.47 17,300.00 (2,889.47) 17,300 .GO ADMINISTRATIVE 6 GENERAL EXPENSES 956,889.71 _ 1,098,824.60 987,560.00 ( 989,560.00 + -' DEPRECIATION - 725,190.86 - 744,000.00 _ 744,000.00 _ _ _111,264.60) - .00 744,00000 - _ TOTAL OPERATING EXPENSES 11,937,533.86 12,596,061.30 12,225,142.00 (370,919.30) 12,239,842..00 ___ _._. OPERATING _INCOME 2,069,278.75 1,753,952.15 1,843,119.54 (89,167.39) 1,830,419 54 OTHER INCOME OTHER - NET 67,828.31 70,126.35 91000.00 61,126.35 9,000.00 INTEREST INCOME 822,644.83 606,702.11 8S3,877.00 (277,174.89) ee3,877.00 MIS( INCOME _ 6,755.38 (20,989 .11)_...__._.___.45,700.00 (66,689,11) 45,700 00 LOSS ON DISPOSAL (9,354.30) .00 .00 .00 .00 tl MISC INCOME - GAS .00 571,604.62 .00 571,604.62 .00 TOTAL _OTHER INCOME_ _ 807,874.22 i,2271443.97 288,866.97 ___.. 938,577.00.__') OTHER EXPENSES MISC EXPENSES 38,294.05 _ _ _ 48,577.01.____28,000.80_ INl -EREST EXPENSE 139,986.5i 109,794.93 113,487.50 TOTAL OTHER EXPENSES 178,280.56 158,371.94 141,487.50 NON - OPERATING INCOME 709,593.66 1,069,072.03 797,089.50 NET INCOME - 2,778,872.41 2,823,024. 18, 2,640,209.04 „ _ (20, 577.01)___,_,. 3,692.57 (16,884.44) 114,287.50 148,287.50 271,982.53 790,289 50 -'l 182,815.14 )" TOTAL DEFERRED CHARGE X. TOTAL ASSETS „ 48,323.91 - 30,649,238.22 . 1,'20:93 HUTCHSNSOfJ UTI ES COMMISSION PAGE 1 BALANCSHEET DECEMBER 31, 1992 _.r w w —TO7AL _ _._.__r _r _.__.____._.__ r r _ ' ASSETS - _UTILITY PLAN --_AT COST___ LAND 6 LAND RIGHTS 790,01225 - DEF'RECIABL.E__ UTILITY PLANT 27,465,572.14 ---- '- ^---- �-TOTAI UTILITY PLANT - - - - -- --- -�- - _- - - -- 28,255,584.39- - LESS ACCUMULATED DEPRECIATION - (14,777,310.24)_ _ - -TOTAL ACCUMULATED DEPRECIATION -- -- - (14,777,310.24) -- - - - - -- ' CONSTRUCTION IN 3,632,652 68 -' -- - - - --� -� - --'- _PROGRESS - TOTAL - CONSTRUCTION IN PROGRESS--- _--- - - --- �- - �--- �-- - --- -- --- - - - - -- 3,632,652.65 - - - - -- -. '^ TOTAL UTILITY PLANT DEPREC VALUE 171110,926.83 ' )'J RESTRICTED FUNDS 6 ACCOUNTS -i FUTURE EXF'ANS_ION 6 DEVELOPMENT 4,953,000.00 INVESTMENT - GAS REBEFVES- - - - -__ --- - - -' -- - - --- - --- '- ------ 1,- 569.500.00 _. MEDICAL INSURANCE 100,000.00 BOND_6 INTEREST PAYMENT _ __. - iiO,901.63 z _1986_ 1986 BOND RESERVE 392.000.00 CATASTROPHIC FAILURE FUND 750,000.00 - -) TOTAL RESTRICTED FUNDS d ACCOUNTS _ _ 7,875,401.63 -: =< CURRENT 6 ACCRUED ASSETS CASH IN BANK 276.44. � _._______.____._. ._ __ - _. ____ _. _ _ INVESTMENTS !k SAVINGS ACCOUNTS � _3124 � 84 347.19 _ ACCOUNTS RECEIVABLE 1,729 725.48 _ ) INVENTORIES __ ­_____ _ 469,639.24 PREPAID INSURANCE 33,709.41 ACCRUED INTEREST RECEIVABLE 97,483.76 BILL DISCOUNT 55,404.33 TOTAL TOTAL CURRF_NT Q ACCRUED ASSETS 5,614,505.85 - ___r__.______..- DEFERRED CHARGE -- BOND DISCOUNT _ 1986_-- _- .- 48,323.91 )" TOTAL DEFERRED CHARGE X. TOTAL ASSETS „ 48,323.91 - 30,649,238.22 r 1/20r93 xuTcxzwaow urzLzTzso coxwzsazow BALA p*cs oscsnacO 1992 �- rormL � nuw souzTY ��I�oezLzrzsp_�________ ______�____ nunzxIpoL souzrY nuwzcIpAL souzr, u03.3?2.0e8^9* UNAPPROPRIATED RETAINED EARNINGS 2,823,024. 10-__-� CONTRIBUTION ToCITY - -- -� (630^000^00) — TOTAL MUNICIPAL EQUITY 27,585,113.12 / � � � � � �|( � � ��--'~-----'-�-�------LONG TERM �izAozLzf Iss-wsT'oF--�--�-- ' -- -------'--�-- ' cupnswr mATunzTzsa ( *oa unwoa LbwG rsnM LzwB%Lzrzsa---------- ----' ---~-�------�---- {�����-----� �. � .� cowsrn CONTRACTS ^ ACCTS PAY RETAIN TOTAL co*sTxucTzow & Accro PAY - --- ---' - ---- --- --.00----------'-------'�^ nopRswT & occnuso LzwazLzTz�� ��---------'----------��ACc0uwrS p*YooLE----- - -' ------ ------------'�'- I.V?2,099.45 -----------� --'-----------� zwTcnc:r Accnuso 1,712.09 occxuEn r*,xuLL 23,138.08 � ocCRuso VACATION -PAYABLE �--�-�------- --- 109,467.46 AccnusP MEDICAL pnuu (1o,617^98) � CUSTOMER �- --------------------'� psppozro �-------- -�------------'-- �855 Urmsmcunmswr4L AttrUiffD_-[tAoiLztisg 28,271.00 --- 'f � TOTAL cunnswT & Accausu LzAo 1^39*,125^10 r roroL nuwzczpoL souzTr & Lz*o sn.a+p.zso.zz ' - L L�- `- -----'- ^