The URL can be used to link to this page

cp06-22-1993 cHUTCH /NSON CITY CALENDAR Week of June 20 to June 26 1 9 9 3 WEDNESDAY -23- 10:00 A.M. - Directors Me at City Hall SUNDAY MONDAY I TUESDAY -20- -21- -22- FATHER'S DAY SUMMER BEGINS r _ 1:00 P.M. - Water Carnival Parade ___ `!!!-_ - _ ��".<..r.✓{+"`,r \ \ 4:00 P.M. - Mud Volleyball w` 1 Tournament 4:00 P.M. - Pork Chop Dinner 2:00 P.M. - Open Bids at City Hall for \ 4:00 P.M. - Water Ski Show Letting #8 v 7:30 P.M. - Queen Coronation I 1 7:30 P.M. - City Council Meeting at 0:00 P.M. - Fireworks City Hall THURSDAY FRIDAY I 6 SA2URDAY -24- i_ -25- 1 VACATION: / } GARY PLOTZ - June 21 -25 a- 4 I , • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 22, 1993 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Max Myers, Assembly of God Church 3. Consideration of Minutes Regular Meetings of May 25, 1993 and June 8, 1993 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - May 1993 2. Library Board Minutes of May 17, 1993 3. Planning Commission Minutes of May 18, 1993 4. Hutchinson Housing & Redevelopment Authority Minutes of May 18, 1993 and June 15, 1993 5. Hutchinson Housing, Inc. Minutes of May 18, 1993 and June 15, 1993 6. Hospital /Nursing Home Board Minutes of May 18, 1993 (b) Report of City Investments (c) Appointment of Kevin Compton to Police Civil Service Commission Action - Motion to order report and minutes filed and ratify appointment 5. Public Hearing - 8:00 P.M. (a) Assessment Roll No. 286, Letting No. 6, Project No. 93 -09, 93 -11, 93 -12, 93 -13 Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to adopt roll and award contract - Motion to waive readings and adopt Resolutions No. 9978 & No. 9979 CITY COUNCIL AGENDA - JUNE 22, 1993 6. Communications Requests and Petitions (a) Presentation of Comprehensive Sanitary Sewer Plan for South and Southwest Areas By Rust Engineering Action - Motion to reject - Motion to approve 7. Resolutions and Ordinances (a) Ordinance No. 93 -87 - An Ordinance Of The City Of Hutchinson, Minnesota, Amending City Code Section 10.01, Subd. 6 By Adding Paragraph C Prohibiting Disposal Of Refuse Without The Express Permission Of The Owner Or Person In Charge Of The Refuse Container, Adopting By Reference, City Code Chapter 1 And Section 2.99 Which, Among Other Things, Contain Penalty Provision Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 9975 - Resolution Authorizing Application By City Of Hutchinson For Serve America National And Community Service Act Funds Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 9976 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 9977 - Resolution Designating Locations of Traffic Control Devices Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9986 - Resolution For Continuation Of City of Hutchinson Dispatch Funding Action - Motion to reject - Motion to waive reading and adopt (f) Resolution No. 9987 - Resolution To Substitute Pledged Securities To First State Federal Savings & Loan Action - Motion to reject - Motion to waive reading and adopt 2 CITY COUNCIL AGENDA - JUNE 22, 1993 8. Unfinished Business (a) ITEM WITHDRAWN FROM AGENDA (b) Consideration of Petrofund Reimbursement for Shopko Phase I to Omar Collis Action - 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Discussion of Warning Sirens Within Municipality Action - Motion to reject - Motion to approve and pursue alternative funding (c) Consideration of Awarding Bids for New City Hall Building Action - Motion to reject_ - Motion to approve (d) Consideration of Awarding Bids for New City Hall Furniture Action - Motion to reject - Motion to approve (e) Consideration of Ordering Preparation of Plans And Specifications And Report, Receiving Report And Waiving Hearing, for Improvement Project No. 93 -18 (TH 7E Sanitary Sewer) Action - Motion to reject - Motion to approve and accept report and petition to waive hearing - Motion to waive readings and adopt Resolutions No. 9980 -9982 (f) Consideration of Ordering Preparation of Plans And Specifications And Report, Receiving Report And Waiving Hearing for Improvement Project No. 93 -19 (Sidewalk) Action - Motion to reject - Motion to approve and accept report and waive hearing - Motion to waive readings and . adopt Resolutions No. 9983 -9985 3 CITY COUNCIL AGENDA - JUNE 22, 1993 • (g) Discussion of Filling Employee Vacancy At Liquor Store Action - (h) Consideration of New Law Concerning Early Retirement Incentive Bill Action - (i) Consideration of Exterior Color for South Park Water Tower Action - (j) Discussion of 1994 Legislative Action Regarding State Employee Salaries Action - (k) Consideration of Property /Liability Renewal Policies for City of Hutchinson Action - Motion to reject - Motion to approve (1) Consideration of Amendment to Downtown Life Safety Program• Action - Motion to reject - Motion to approve (m) Consideration of Downtown Commercial Rehabilitation Loan Program Action - Motion to reject - Motion to approve (n) Consideration of Lease Agreement Between Crow River Arts, Inc. and City of Hutchinson Action - Motion to reject_ - Motion to approve and enter into agreement (o) Consideration of Lease Agreement with Minnesota Department of Public Safety for Motorcycle Skills Test Examining Area Action - Motion to reject - Motion to approve and enter into agreement - Motion to waive reading and adopt Resolution No. 9988 L J N 0 CITY COUNCIL AGENDA - JUNE 22, 1993 (p) Consideration of Conditional Use Permit Requested By Steve Wadsworth with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (q) Consideration of Conditional Use Permit Requested By Mary -Anne Olmsted -Kohls for Music Studio with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (r) Consideration of Conditional Use Permit Requested By Gary Reetz to Remove Existing Garage and Construct New Garage with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (s) Consideration of Preliminary Plat of Walnut Ridge Estates Submitted By BSK of Hutchinson with Favorable . Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution 0 (t) Consideration of Rezoning in Walnut Ridge Estates Plat from R -2 to R -4 Submitted By BSK of Hutchinson with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading for July 13, 1993 (u) Consideration of Rezoning from R -3 to I/C Block 21 South Half City with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading for July 13, 1993 CITY COUNCIL AGENDA - JUNE 22, 1993 • (v) Consideration of Conditional Use Permit to Construct Warehouse In Proposed I/C District Requested By Louis Brunner with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (w) Consideration of Conditional Use Permit Requested By Ryan Bonniwell to Move 1976 Mobile Home Onto Lot In Country Club Terrace with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (x) Consideration of Preliminary Plat of Mac's Second Subdivision In Two -Mile Radius (Acoma Township) Submitted By Roxanne Kokesh wit- Favorable Recommendation of Planning Commission Action - Motion to refer to County with no objection (y) Consideration of Preliminary Plat of Bernhagen's . Subdivision In Two -Mile Radius (Hutchinson Township) Submitted By John Bernhagen with Favorable Recommendation of Planning Commission Action - Motion to refer to County with no objection (z) Consideration of Sketch Plan In Two -Mile Radius (Hutchinson Township) Submitted By Jim Heikes with No Recommendation of Planning Commission Action - (aa) Consideration of Conditional Use Permit In Two -Mile Radius Submitted By Northern Natural Gas Line with Favorable Recommendation of Planning Commission Action - Motion to refer to County with no objection (bb) Consideration of Variance for Judson Court In Two -Mile Radius (Acoma Township) Submitted by Steve Fangmeier with Favorable Recommendation of Planning Commission Action - Motion to refer to County with no objection • 3 • CITY COUNCIL AGENDA - JUNE 22, 1993 0 10. Miscellaneous (a) Communications from Citv Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 7 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 25, 1993 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Brian Brosz. 3. MINUTES The minutes of the regular meeting of May 11, 1993, special meeting of May 17, 1993 and bid opening of May 17, 1993 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 40 1. FINANCIAL REPORT - MARCH & APRIL 1993 2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF APRIL 20, 1993 3. HUTCHINSON HOUSING, INC. MINUTES OF APRIL 20, 1993 4. LIBRARY BOARD MINUTES OF MAY 4, 1993 5. PLANNING COMMISSION MINUTES OF APRIL 20, 1993 (b) REPORT OF CITY INVESTMENTS The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to order report and minutes filed. S. PUBLIC HEARING - 8:00 P.M. (a) FUTURE USE OF OLD CITY HALL BUILDING Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No, 4523. Mary Ann Kasich stated that since the old City Hall building has a nice historical and interesting facade, the interior of the building could be stripped and leave the facade. The structure could be used for a Farmers CITY COUNCIL MINUTES - MAY 25, 1993 • Market, and perhaps in the future for an arts building. She would like to see the building remain for some future use and reference. Lyle Albrecht inquired about the condition of the building for public use. The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to close the hearing at 8:05 P.M. (b) JOINT POWERS AGREEMENT BETWEEN CITY OF HUTCHINSON AND SCHOOL DISTRICT NO. 423 CONCERNING PARKS /RECREATION AND COMMUNITY EDUCATION PROGRAM Mayor Ackland called the hearing to order and read Publication No. 4524. City Administrator Plotz summarized the background for combining the two programs and explained the contents of the joint powers agreement. He recommended deleting the sentence in item 3 under the heading Parks, Recreation and Community Education Advisory Council which reads: "At • least one senior citizen and one representative from the Ministerial Association shall be appointed." The motion was made by Councilman Lenz, seconded by Councilman Erickson and unanimously carried, to close the hearing at 8:15 P.M. Councilman Lenz moved to approve and enter into agreement with said noted deletion. Motion seconded by Councilman Torgerson and unanimously carried. Councilman Mlinar moved to approve the revised job descriptions and reclassifications for Director of Parks & Recreation /Community Education and Parks & Recreation Specialist. Motion seconded by Councilman Erickson and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF PETITION FROM PROPERTY OWNERS ON WOODRIDGE AND SUNSET RIDGE REGARDING REAR YARD DRAINAGE PROBLEMS Engineer Rodeberg reported there had been problems for some time since an over -all drainage plan was not • required when this area was developed. He recommended 2 • CITY COUNCIL MINUTES - MAY 25, 1993 cutting a small swale to prevent backup and work with the utilities to lower the lines closer to the catch basin. The City Engineer stated lot grading would be the home owners, responsibility. Glen Kegley, 1355 Westwood Road, requested the City look at the source of the problem. He thought something on the drain was on backwards. Mr. Kegley wanted a catch basin installed and remove the swale from the middle of the back yard and put the swale closer to the lot line. There are several possibilities to be considered. Mark Bruns, 380 Connecticut Street, stated his back yard hooks up with the area having problems. The water backs up and flows through his yard into the adjoining yards. Mr. Bruns noted he had done extensive back yard landscaping and grading. The swale could be eliminated if the flow was caught. No other drains appear to be available, and there is a large area to drain into one sewer. He felt there was too much land draining into the basins. Mr. Bruns was concerned about the utilities going across his lot. He stated he was willing to build • up a little berm in the boulevard of Westwood Road to temporarily hold the water until it could drain through the sewer or drains. He thought a swale and drainage would be fairly adequate when there was no heavy rain. • The City Engineer reported the grading in the back yards matched the grading plan. The catch basins may or may not be enough capacity to handle five year storms. The swale helps get the water out and down to the lake. He will take a look at the design and determine what could be done at a minimum cost. Following discussion, Councilman Erickson moved to direct the Engineering Department to work with the neighbors to resolve the problem as proposed by Mr. Bruns and the three recommendations by the City Engineer, namely: (1) have the utility companies lower the utilities along the rear property line; (2) have the City or Kevin Compton construct the emergency overflow swale; and (3) home owners should revise yard grading and add rain gutters. The addition of window wells, and potentially the removal of the patio door on Lot 14, would also significantly lessen the chance of flooding in the area. Motion seconded by Councilman Mlinar and unanimously carried. 3 CITY COUNCIL MINUTES - MAY 25, 1993 • (b) CONSIDERATION OF PETITION TO CLEAN UP PROPERTY LOCATED AT 225 HWY. 7 WEST (ALL SEASONS LANDSCAPE & DESIGN) Engineer Rodeberg reported the property owner has been contacted several times regarding the problem, and the police department has been notified. He suggested giving the owner until June 7, 1993 to complete the work before a citation of violation is issued. Following discussion, Councilman Erickson moved that the items to be corrected at All Seasons Landscape & Design be done by June 7, 1993, with a directive letter from the City Administrator. Motion seconded by Councilman Torgerson and unanimously carried. (c) CONSIDERATION OF REQUEST BY CROW RIVER ARTS FOR FUNDING IN 1993 -94 CITY BUDGET Mary Ann Kasich, director of the Crow River Arts Center, requested support from the City for the art center by allocating $10,000 in the 1993 -94 City budget. She also inquired about using the old liquor store building for the art center under a lease agreement. • Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to defer to the June 8, 1993 Council meeting. (d) CONSIDERATION OF REVIEWING PLANS AND SPECIFICATIONS FOR NEW CITY HALL FROM WOLD ARCHITECTS AND AUTHORIZATION TO ADVERTISE FOR BIDS ON OFFICE EQUIPMENT FROM STATE LIST Representatives of Wold Architects reviewed the drawings of the new City Hall building and its finishes. The estimated cost of the project was $1,009,950. The plan revision to provide a separate outside entrance for access to the HCDC /HRA offices was discussed. The importance of the opening for an outside entrance was the main issue. Following discussion, Councilman Lenz moved to approve the plans and specifications and to advertise for bids on June 17, 1993, to include outside door and state aid on office equipment from state list. Motion seconded by Councilman Erickson and unanimously carried. 0 21 • • • CITY COUNCIL MINUTES - MAY 25, 1993 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 93 -81 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to waive reading and adopt. (b) RESOLUTION NO. 9953 - RESOLUTION FOR PURCHASE The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to waive reading and adopt. (c) RESOLUTION NO. 9954 - RESOLUTION RELATING TO FINANCING 1993 IMPROVEMENT BONDS TO BE UNDERTAKEN BY THE CITY OF HUTCHINSON; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE The motion was made by Councilman. Mlinar, seconded by Councilman Erickson and unanimously carried, to waive reading and adopt. (d) RESOLUTION NO. 9955 - RESOLUTION OF RECOGNITION TO PLOWMAN'S, INC. The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive reading and adopt. (e) RESOLUTION NO. 9957 - RESOLUTION OF RECOGNITION TO KDUZ -KKJR The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive reading and adopt. (f) RESOLUTION NO. 9958 - RESOLUTION TO ACCEPT PLEDGED SECURITIES FROM FIRSTATE FEDERAL SAVINGS & LOAN OF HUTCHINSON, MINNESOTA The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive reading and adopt. 5 CITY COUNCIL MINUTES - MAY 25, 1993 • (g) RESOLUTION NO. 9959 - RESOLUTION RELEASING PLEDGED SECURITIES TO MARQUETTE BANK OF HUTCHINSON, MINNESOTA The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive reading and adopt. (h) ORDINANCE NO. 93 -82 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING SECTION 3.20, SUBD. 2 OF THE HUTCHINSON CITY CODE AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 2 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Councilman Lenz, seconded by Councilman Mlinar and unanimously carried, to waive first reading and set second reading for June 8, 1993. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF YOUTH CENTER RECOMMENDATION (DEFERRED MAY 11, 1993) It was reported the Park and Recreation Board unanimously • approved to discontinue financial support for a facility based youth center, but continue funding for special event programs for Hutchinson youth. Following discussion, Councilman Erickson moved to accept the recommendation of the Park and Recreation Board. Motion seconded by Councilman Mlinar and unanimously carried. (b) CONSIDERATION OF USE OF OLD LIQUOR STORE BUILDING Following discussion of options for use of the old liquor store space, Councilman Erickson moved to approve the recommendation for the Police Department to use the rear portion of the building and the Arts Center to use the front portion. Motion seconded by Councilman Torgerson and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Councilman Torgerson moved to discontinue service at noon on June 1, 1993, unless other arrangements were made. Motion seconded by Councilman Mlinar and unanimously • carried. 2 • CITY COUNCIL MINUTES - MAY 25, 1993 A discussion followed regarding Duane Buske's garbage situation. No policy change was made. (b) CONSIDERATION OF REPORT ON PIGEON TRAPPING IN DOWNTOWN AREA It was reported the pigeon trapping project did not materialize, and the problem persists. Following discussion, Councilman Erickson moved to approve other arrangements the staff may pursue. Motion seconded by Councilman Lenz and unanimously carried. (c) CONSIDERATION OF PURCHASE OF OFFICE FURNITURE FOR POLICE DEPARTMENT Following discussion, the motion was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried, to approve the purchase. (d) CONSIDERATION OF 1993 PUBLIC UTILITIES REVENUE BONDS . Jeanne Vanda from Ehlers & Associates noted the bids for the $14,075,000 utility revenue bonds would be opened at noon on June 8, 1993. Following discussion, Councilman Mlinar moved to approve calling for the sale of bonds and to waive reading and adopt Resolution No. 9956. Motion seconded by Council- man Torgerson and unanimously carried. (e) CONSIDERATION OF AGREEMENT TO PURCHASE SHEPPARD PROPERTY It was reported Mrs. Sheppard had accepted the City's offer of the appraised price ($56,000.00) with two exceptions, namely: (1) the 1993 taxes be pro -rated to date of possession, and (2) the street assessments paid in 1992 be pro- rated. Following discussion, Councilman Erickson moved to approve the purchase agreement, to pro -rate the 1993 taxes and to pay one -half the street assessments. Motion seconded by Councilman Torgerson and unanimously carried. (f) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL NO. 285 AND SETTING ASSESSMENT HEARING FOR LETTING NO. 2, PROJECT NO. 93 -02 • Following discussion, Councilman Lenz moved to approve 7 CITY COUNCIL MINUTES MAY 25, 1993 • the assessment roll preparation, to hold a hearing on June 8, 1993, and to waive readings and adopt Resolutions No. 9951 and No. 9952. Motion seconded by Councilman Mlinar and unanimously carried. (g) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL NO. 284 AND SETTING ASSESSMENT HEARING FOR LETTING NO. 5, PROJECTS NO. 93 -06, 93 -07, & 93 -08 Following discussion, Councilman Mlinar moved to approve the assessment roll preparation, to hold a hearing on June 8, 1993, and to waive readings and adopt Resolutions No. 9949 and No. 9950. Motion seconded by Councilman Erickson and unanimously carried. (h) CONSIDERATION OF AUTHORIZATION TO USE LIBRARY CONSTRUCTION FUNDS TO REPAIR STAIRS ON WEST SIDE OF LIBRARY BUILDING Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve the stairs repair. (i) CONSIDERATION OF DEMOLITION OF KLOCKMAN PROPERTY . Following discussion, Councilman Erickson moved to authorize the City Attorney to serve notice on the property owner that he has 40 days in which to comply with City orders. Motion seconded by Councilman Mlinar and unanimously carried. (j) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KEVIN KOLDEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve conditional use permit and to waive reading and adopt Resolution No. 9937. (k) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HOWARD TELECKY FOR CONSTRUCTION OF POLE BUILDING GARAGE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve conditional use permit and to waive reading and adopt Resolution No. 9938. • 7 • CITY COUNCIL MINUTES - MAY 25, 1993 (1) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JOSEPH HACKER FOR CONSTRUCTION OF GARAGE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve conditional use permit and to waive reading and adopt Resolution No. 9939. (m) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KERRY KRUEGER TO MOVE GARAGE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Lenz, seconded by Councilman Erickson and unanimously carried, to approve the conditional use permit and to waive reading and adopt Resolution No. 9940. (n) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF VILLAGE COOPERATIVE OF HUTCHINSON SUBMITTED BY COOPERATIVE DEVELOPMENT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION . Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve final plat and to waive reading and adopt Resolution No. 9941. 0 (o) CONSIDERATION OF VACATION OF STREET REQUESTED BY COOPERATIVE DEVELOPMENT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to approve the street vacation and to waive first reading of Ordinance No. 93 -83 and set second reading for June 8, 1993. (p) CONSIDERATION OF REZONING FROM R -3 TO R -4 REQUESTED BY COOPERATIVE DEVELOPMENT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Lenz, seconded by Councilman Torgerson and unanimously carried, to approve the rezoning and to waive first reading of Ordinance No. 93 -84 and set second reading for June 8, 1993. Q CITY COUNCIL MINUTES - MAY 25, 1993 • (q) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY COOPERATIVE DEVELOPMENT FOR MULTI - RESIDENCE IN R -4 DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried, to approve conditional use permit and to waive reading and adopt Resolution No. 9942. (r) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF SANTELMAN'S THIRD ADDITION SUBMITTED BY DEAN LIMOGES, MORNINGSIDE LAND CO., WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION During discussion, five property owners expressed concern about the plans and the location of the units. Councilman Torgerson moved to approve the final plat and to waive reading and adopt Resolution No. 9944, with the stipulation that the developer would be required to construct an average of a five foot berm and an average of four to six foot trees on block 2, lots 13 -16. Motion • seconded by Councilman Erickson. Following discussion, Councilman Torgerson withdrew his motion, and Councilman Erickson withdrew his second. The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to approve the final plat and to waive reading and adopt Resolution No. 9944. (s) CONSIDERATION OF PLANNED DEVELOPMENT DISTRICT SUBMITTED BY DEAN LIMOGES, MORNINGSIDE LAND CO., WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Councilman Erickson moved to approve the planned development district (PDD) with the stipulations that additional developments will have an average five foot height berm and an average four to six foot trees, with staff approval, and proceed in a westerly direction throughout the remainder of Block 2, Lots 7 and 8, in numerical order, and to waive reading and adopt Resolution No. 9943. Motion seconded by Councilman Lenz and unanimously carried. Councilman Lenz moved the subdivision agreement should reflect a berm was required if there was any construction 098] • CITY COUNCIL MINUTES - MAY 25, 1993 on Lots 13 -16 for other than single family housing. Motion seconded by Councilman Mlinar and unanimously carried. (t) CONSIDERATION OF REZONING FROM R -3 TO PDD REQUESTED BY DEAN LIMOGES, MORNINGSIDE LAND CO., WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve rezoning and to waive first reading of Ordinance No. 93 -85 and set second reading for June 8, 1993. (u) CONSIDERATION OF VARIANCE FOR CONSTRUCTION OF ADDITION TO CROW RIVER AUTO REQUESTED BY BARRY WILLMERT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Councilman Erickson moved to approve the variance and to waive reading and adopt Resolution No. 9945. Mction seconded by Councilman Lenz. • The tenant of Crow River Auto requested not to tar the road at this time. He was willing to put on a red rock coating as a lesser surface over a three year period. Councilman Erickson withdrew his motion, and Councilman Lenz withdrew his second. • Councilman Lenz moved to approve the variance, with the stipulation that the owner implement a paving program within the next three years, and to waive reading and adopt Resolution No. 9945. Motion seconded by Councilman Torgerson and unanimously carried. (v) CONSIDERATION OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF ADDITION TO CROW RIVER AUTO REQUESTED BY BARRY WILLMERT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve conditional use permit and to waive reading and adopt Resolution No. 9946. (w) CONSIDERATION OF CONDITIONAL USE PERMIT TO INCREASE NUMBER OF RESIDENTS AT MCLEOD COUNTY GROUP HOME WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 11 CITY COUNCIL MINUTES - MAY 25, 1993 • Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to approve conditional use permit and to waive reading and adopt Resolution No. 9947. (x) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MARTIN RUBISCHKO TO MOVE GARAGE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to approve conditional use permit and to waive reading and adopt Resolution No. 9948. (y) CONSIDERATION TO BEGIN ANNEXATION OF SOUTHWEST AREA OF HUTCHINSON IN LYNN TOWNSHIP SUBMITTED BY CITY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Councilman Lenz moved to approve the Planning Commission's recommendation and refer to the Municipal Board. Motion seconded by Councilman Mlinar. Councilman Lenz amended the motion to include working with Lynn Township on an orderly annexation. Motion . seconded by Councilman Torgerson and unanimously carried. Main motion carried unanimously. (z) CONSIDERATION OF CITY /COUNTY PROCEDURE ON DEVELOPMENT WITHIN TWO MILE RADIUS Following discussion, the motion was made by Councilman Lenz, seconded by Councilman Mlinar and unanimously carried, to approve. (aa) CONSIDERATION OF SKETCH PLAN WITHIN TWO MILE RADIUS (HASSAN VALLEY TOWNSHIP) SUBMITTED BY JOE MCPHERSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Councilman Torgerson moved to refer to County with no objection. Motion seconded by Councilman Erickson and unanimously carried. (bb) CONSIDERATION OF SKETCH PLAN WITHIN TWO MILE RADIUS ( HUTCHINSON TOWNSHIP) SUBMITTED BY GERALD KOELLN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Councilman Erickson moved to refer to County with no objection. Motion seconded by Councilman Mlinar and unanimously carried. • 12 • CITY COUNCIL MINUTES - MAY 25, 1953 (cc) CONSIDERATION OF ACQUISITION OF CITY PROPERTY BY HUTCHINSON TECHNOLOGY, INC. Following discussion, Councilman Torgerson moved to approve the acquisition_ and to waive first reading of Ordinance No. 93 -86 and set second reading for June 8, 1993. Motion seconded by Councilman Lenz and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz requested Council approval for the Mainstreet popcorn wagon sign permit application. The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve the signage. Since the City will be testing employees for control substances, it was requested to hire Attorney Dale Nolan • to prepare an ordinance policy for an amount of $500. Councilman Mlinar moved to direct Attorney Dale Nolan to prepare a written policy for a figure not to exceed $500. Motion seconded by Councilman Lenz and unanimously carried. • The City Administrator asked Mayor Ackland to conduct the drawing for 23 Toro promotional items from the recent composting course. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg requested authorization to advertise for demolition of the asbestos in the More -4 building. The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve advertising. (c) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented about a meeting he attended regarding pollution. 13 CITY COUNCIL MINUTES - MAY 25, 1993 • (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported Doug Hedin had been a valuable resource tool to the Cable Television Advisory Committee. He requested appointment of Mr. Hedin to said committee. The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to ratify the appointment of Doug Hedin to the Cable Television Advisory Committee. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. (a) VERIFIED CLAIMS The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to approve the claims and authorize payment from appropriate funds. There being no further business, the meeting adjourned at 1:00 A. M. • 14 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 8, 1993 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen John Mlinar, Marlin Torgerson, and Don Erickson. Absent: Councilman Craig Lenz. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Robert Gamble. 3. MINUTES The minutes of the bid opening of May 28, 1993 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. BUILDING OFFICIAL'S REPORT - MAY 1993 2. AIRPORT COMMISSION MINUTES OF MAY 24, 1993 The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to order report and minutes filed. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 285, LETTING NO. 2, PROJECT NO. 93 -02 Mayor Ackland called the hearing to order at 8:00 P.M. and read the notice of hearing, Publication No. 4526. Engineer Rodeberg presented a report on the project. He noted the two properties owned by School District #423 would be assessed, and Vineyard Methodist Church would be assessed for sanitary sewer and service on School Road. The Clouse Addition would be assessed according to the subdivision agreement. Loretta McDonald's property assessments would be deferred indefinitely since it was not buildable. • The City Engineer stated there were no bonded funds for this project. The City's share was expected to be paid from County turnback for CSAH 7 (Dale Street and Second Avenue) and from State Aid Funds. AN CITY COUNCIL MINUTES - JUNE 8, 1993 • Dean Braulick, 1400 McDonald Drive, asked if the dollar amount would be repeated. He commented on a meeting held four months ago when he inquired about assessments and was told there would be none. Now his notice stated there would be assessments. Mr. Braulick stated he did not feel it was right to state there was no cost and then later be told there was. City Attorney Anderson explained the procedure for assessment hearings. No decision is made at the first hearing, except to proceed to the next step which is an assessment hearing. This hearing being held fixes the obligations for the project. Councilman Erickson moved to close the hearing at 8:15 P.M. Motion seconded by Councilman Mlinar and unanimously carried. The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to adopt assessment roll No. 285, to award the contract to Wm. Mueller & Sons, Inc. in the amount of $382,803.30, and to waive readings and adopt Resolutions No. 9967 and No. • 9968. (b) ASSESSMENT ROLL NO. 284, LETTING NO. 5, PROJECTS NO. 93 -06, 93 -07, & 93 -08 Mayor Ackland called the hearing to order at 8:25 P.M. and read Publication No. 4525. PROJECTS NO. 93 -06 & 93 -07 Engineer Rodeberg reported on the areas included in the project. He noted it would involve some commercial and some residential streets. There will be no truck routes between Fourth and Fifth Avenue, and the entrance into the old fairgrounds will be closed to vehicles. Erie and Huron Street will have a cul -de -sac on the end. Charlene Anderberg, 505 Hurop Street, stated her objection was that the project Would not continue down the block past her house. Since her property is a corner lot, she will pay assessments but not receive benefits. The City Engineer commented the road will cross the railroad at some future time. Since the City was not certain of the alignment and road location, it did not • want to tear out the road in a short period of time. 2 0 CITY COUNCIL MINUTES - JUNE 8, 1993 PROJECT NO. 93 -08 Warren Kaufmann, 701 Fourth Avenue SW, asked for an approximate time when the project would be started on his street. Councilman Erickson moved to close the hearing at 8:40 P.M. Motion seconded by Councilman Mlinar and unani- mously carried. Mayor Ackland read the letter received from Dakota Rail, Inc. objecting to the assessment projects. The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve and adopt assessment roll No. 284, to award contract to Wm. Mueller & Sons, Inc. in the amount of $723,673.98, and to waive readings and adopt Resolutions No. 9969 and No. 9970. 6. COMMUNICATIONS, REQUESTS AND PETITIONS • (a) CONSIDERATION OF REQUEST BY HUTCHINSON AREA CHAMBER OF COMMERCE TO HOLD 19TH ANNUAL ARTS & CRAFTS FESTIVAL IN LIBRARY SQUARE PARK ON SEPTEMBER 17 & 18, CLOSE OFF STREETS AND MUNICIPAL PARKING LOTS, AND RESERVE ALL CONCESSION RIGHTS IN DOWNTOWN AREA Following discussion, Councilman Mlinar moved to approve request. Motion seconded by Councilman Erickson and unanimously carried. (b) CONSIDERATION OF REQUEST FOR LIGHT FIXTURE ON LIGHT POLE LOCATED ON HWY. 7 WEST BY HUTCH BOWL Following discussion, the motion was made by Councilman Don Erickson, seconded by Councilman Torgerson and unani- mously carried, to refer to the Utilities. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 93 -82 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING SECTION 3.20, SUBD. 2 OF THE HUTCHINSON CITY CODE AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 2 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS • The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive 3 CITY COUNCIL MINUTES - JUNE 8, 1993 Is second reading and adopt. (b) ORDINANCE NO. 93 -83 - VACATION OF STREET AND ALL EASEMENTS (COOPERATIVE DEVELOPMENT) The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to waive second reading and adopt. (c) ORDINANCE NO. 93 -84 - REZONING FROM R -3 TO R -4 (COOPERATIVE DEVELOPMENT) The motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried, to waive second reading and adopt. (d) ORDINANCE NO. 93 -85 - REZONING FROM R -3 TO PDD (MORNINGSIDE LAND CO.) The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive second reading and adopt. (e) ORDINANCE NO. 93 -86 - AN ORDINANCE OF THE CITY OF . HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (HUTCHINSON TECHNOLOGY, INC.) The motion was made by Councilman Torgerson, seconded by Councilman John Mlinar and unanimously carried, to waive second reading and adopt. (f) RESOLUTION NO. 9960 - RESOLUTION ADOPTING SPECIAL LEGISLATION AS REQUIRED BY MN STAT. 645.021, SUBD. 2 The motion was made by Councilman Mlinar, seconded by Councilman Erickson and unanimously carried, to waive reading and adopt. (g) RESOLUTION NO. 9961 - RESOLUTION FOR PURCHASE The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to waive reading and adopt. 4 • CITY COUNCIL MINUTES - JUNE 8, 1993 (h) ORDINANCE NO. 93 -87 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 10.01, SUBD. 6 BY ADDING PARAGRAPH C PROHIBITING DISPOSAL OF REFUSE WITHOUT THE EXPRESS PERMISSION OF THE OWNER OR PERSON IN CHARGE OF THE REFUSE CONTAINER, ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISION The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive first reading and set second reading for June 22, 1993 (i) RESOLUTION NO. 9962 - RESOLUTION TO RELEASE PLEDGED SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN OF HUTCHINSON, MINNESOTA The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to waive reading and adopt. (j) RESOLUTION NO. 9963 - RESOLUTION TO RELEASE PLEDGED SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN OF • HUTCHINSON, MINNESOTA The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to waive reading and adopt. (k) RESOLUTION NO. 9964 - RESOLUTION TO SUBSTITUTE PLEDGED SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN OF HUTCHINSON, MINNESOTA The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST BY CROW RIVER ARTS FOR FUNDING IN 1993 -94 CITY BUDGET (DEFERRED MAY 25, 1993) Following discussion, Councilman Mlinar moved to defer to next Council meeting. Motion seconded by Councilman Torgerson and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF AWARDING BID FOR 1993 PUBLIC UTILITIES REVENUE BONDS 5 CITY COUNCIL MINUTES - JUNE 8, 1993 . Jeanne Vanda, bond consultant from Ehlers & Associates, reported on the bid opening this afternoon. She stated Piper Jaffray Inc. was first in bid ranking at 5.11 net interest rate and $5,705,868.06 net interest cost. Following discussion, Councilman Mlinar moved to approve awarding the sale of $14,075,000 Public Utilities Revenue Bonds, Series 1993, to Piper Jaffray Inc.and to waive reading and adopt Resolution No. 9971. Motion seconded by Councilman and unanimously carried. (b) CONSIDERATION OF STAFFING AT POLICE DEPARTMENT No action was needed. (c) CONSIDERATION OF $35,000 INTEREST PAYMENT FOR JUNKER LITIGATION SETTLEMENT Attorney Anderson reported the insurance carrier has agreed to pay one half of the amount in question, and the City's share, also one half, will be approximately $35,000. Following discussion. Councilman Erickson moved to approve the $35,000 payment. Motion seconded by Councilman Mlinar and unanimously carried. (d) CONSIDERATION OF CHANGES IN POLICE DEPARTMENT MANUAL Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve the policy changes. (e) CONSIDERATION OF EMINENT DOMAIN PROCEEDINGS FOR RIGHT -OF- WAY ON TEXAS AVENUE INCLUDING RETENTION OF AN APPRAISER The City Attorney recommended adopting a Resolution authorizing eminent domain proceedings to extend the right -of -way on Texas Avenue and retention of an appraiser to determine the value of said property. Following discussion, Councilman Erickson moved to approve the City Attorney's recommendation and to waive reading and adopt Resolution No. 9972. Motion seconded by Councilman Mlinar and unanimously carried. (f) CONSIDERATION OF LEASE REGARDING POPCORN WAGON OWNED BY MAINSTREET ASSOCIATION 6 • `J • CITY COUNCIL MINUTES - JUNE 8, 1993 Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to approve the lease. (g) CONSIDERATION OF RESOLUTION OPPOSING UNWARRANTED PROTECTION OF RURAL ELECTRIC SERVICE TERRITORIES Following discussion, Councilman Mlinar moved to approve and to waive reading and adopt Resolution No. 9973. Motion seconded by Councilman Torgerson and unanimously carried. 10. MISCELLANEOUS (a) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL NO. 286 AND SETTING ASSESSMENT HEARING FOR LETTING NO. 6, PROJECT NO. 93 -09, 93 -11, 93 -12, 93 -13 Following discussion, Councilman Mlinar moved to approve the roll preparation, to hold hearing on June 22, 1993, and to waive readings and adopt Resolutions No. 9965 and No. 9966. Motion seconded by Councilman Erickson and unanimously carried. (b) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported the School Board at its meeting this morning unanimously approved the Joint Powers Agreement with the City of Hutchinson to establish and operate a jointly sponsored parks, recreation, and community education program. Mr. Plotz noted a handout to the Council of notes from a meeting with liquor store vendors. The City Administrator commented on the Duane Buske situation regarding refuse pick up. The City billing policy was discussed. Attorney Anderson recommended sending Mr. Buske a letter requesting him to pick up his refuse container from City Hall where he dropped it off. Administrator Plotz stated Aagard West was contacted regarding advertising the pick up schedule over a holiday at their expense. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg reported he had received a petition with eight signatures. The petitioners requested the WA CITY COUNCIL MINUTES - JUNE 8, 1993 • MN /DOT truck station, Tek Mechanical and All Seasons properties be rezoned from C -4 to R -2. The City Engineer commented about residents leaving their refuse containers on the curb several days after pick up. He expressed concern about the appearance. (d) COMMUNICATIONS FROM COUNCILMAN JOHN MLINAR Councilman Mlinar wondered if the City should provide something for the youth now that the Dry Dock is closed. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:00 • P.M. • n MAY 1993 CITY OF HUTCHINSON FINANCIAL STATEMENTS MAY 1993 44,800.00 26,967.40 1993 CITY ADMINISTRATOR 14,726.60 84,665.60 ENUE REPORT - GENERAL . MAY YEAR TO ADOPTED BALANCE PERCENTAGE 5,980.00 CURRENT DATE ACTUAL BUDGET REMAINING USED TAXES 500,000.00 504,867.84 1,897,032.00 1,392,164.16 26.6% LICENSES 165.00 12,425.00 22,650.00 10,225.00 54.9% PERMITS AND FEES 58,551.35 58,386.35 136,904.00 127,400.00 (9,504.00) 107.5% INTERGOVERNMENT REVENUE 23,789.65 90,758.65 1,258,800.00 1,168,041.35 7.2% CHARGES FOR SERVICES 76,910.51 240,034.73 783,575.00 543,540.27 30.6% FINES & FORFEITS 4,903.07 20,036.07 50,800.00 30,763.93 39.4% MISCELLANEOUS REVENUES 17,462.14 92,062.74 140,301.00 48,238.26 65.6% CONTRIBUTIONS FROM OTHER FUNDS 200.00 80,351.34 517,000.00 436,648.66 15.5% REVENUE FOR OTHER AGENCIES 2,499.11 3,127.77 250.00 (2,877.77) 1251.1% TOTAL 684,315.83 1,180,568.14 4,797,808.00 3,617,239.86 24.6% EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 3,568.80 17,832.60 44,800.00 26,967.40 39.8% CITY ADMINISTRATOR 14,726.60 84,665.60 184,722.00 100,056.40 45.8% ELECTIONS 0.00 1,300.00 5,980.00 4,680.00 21.7% FINANCE 19,631.50 112,203.90 262,239.00 150,035.10 42.8% MOTOR VENICE 6,569.70 38,029.40 67,056.00 29,026.60 56.7% ASSESSING 0.00 0.00 23,000.00 23,000.00 0.0% AL 3,280.00 26,599.10 53,800.00 27,200.90 49.4% NNING 174.00 1,570.80 6,950.00 5,379.20 22.6% POLICE DEPARTMENT 87,192.60 532,811.30 1,151,811.00 618,999.70 46.3% SCHOOL LIAISON OFFICER 2,751.80 16,441.40 36,130.00 19,688.60 45.5% EMERGENCY MANAGEMENT 0.00 0.00 1,750.00 1,750.00 0.0% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.0% FIRE DEPARTMENT 4,305.10 39,515.20 160,139.00 120,623.80 24.7% FIRE MARSHAL 1,598.90 7,987.70 29,969.00 21,981.30 26.7% BUILDING INSPECTION 8,301.50 47,055.10 104,208.00 57,152.90 45.2% ENGINEERING 20,739.30 118,584.70 306,651.00 188,066.30 38.7% STREETS & ALLEYS 36,766.90 176,396.20 459,801.00 283,404.80 38.4% STREET MAINTENANCE A/C 4,577.50 24,923.60 80,000.00 55,076.40 31.2% CITY HALL 3,377.80 20,095.50 49,203.00 29,107.50 40.8% PARK /REC ADMIN. 8,026.40 52,256.20 111,859.00 59,602.80 46.7% RECREATION 12,746.40 43,656.50 181,008.00 137,351.50 24.1% SENIOR CITIZENS CENTER 6,902.90 36,980.10 92,572.00 55,591.90 39.9% CIVIC ARENA 8,079.30 79,088.30 130,304.00 51,215.70 60.7% PARK DEPARTMENT 56,163.10 218,626.80 489,603.00 270,976.20 44.7% RECREATION BUILDING 15,078.40 30,557.70 71,871.00 41,313.30 42.5% STREAMBANK PROGRAM GRANT 3,898.30 4,601.30 0.00 (4,601.30) 0.0% LIBRARY 1,528.30 41,191.40 85,204.00 44,012.60 48.3% CEMETERY 5,503.30 21,753.00 66,976.00 45,223.00 32.5% DEBT SERVICE 7,700.00 10,500.00 43,235.00 32,735.00 24.3% AIRPORT 2,797.50 81,983.20 51,750.00 (30,233.20) 158.4% TRANSIT 7,181.50 49,191.50 114,640.00 65,448.50 42.9% W UNITY DEVELOPMENT 1,463.30 8,372.50 32,570.00 24,197.50 25.7% D.P. COORDINATOR LOAN 6,927.70 30,943.10 0.00 (30,943.10) ERR UNALLOCATED 5,388.00 136,935.00 406,932.00 269,997.00 33.7% TOTAL 366,946.40 2,112,648.70 4,906,983.00 2,794,334.30 43.1% ,�z -A r1) MAY 1993 REVENUE REPORT - LIQUOR FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1993 MAY 1993 ENTERPRISE FUNDS YEAR TO ADOPTED BALANCE PERCENT MAY DATE ACTUAL BUDGET REMAINING USE LIQUOR SALES 44,311.18 189,019.14 530,000.00 340,980.86 35.7% WINE SALES 13,750.35 52,474.99 156,000.00 103,525.01 33.6% BEER SALES 82,531.87 299,392.95 860,000.00 560,607.05 34.8% BEER DEPOSIT (57.70) (273.70) 0.00 273.70 ERR MISC. SALES 5,882.94 21,962.07 54,000.00 32,037.93 40.7% LOTTERY SALES 118.00 372.99 4,000.00 3,627.01 9.3% INTEREST 369.67 5,642.65 1,500.00 (4,142.65) 376.2% REFUNDS & REIMBURSEMENTS 0.00 (28.76) 0.00 28.76 ERR BOND SALES 0.00 0.00 350,000.00 350,000.00 0.0% CASH DISCOUNTS (3,082.17) (5,866.34) (2,100.00) 3,766.34 279.3% TOTAL 143,824.14 562,695.99 1,953,400.00 1,390,704.01 28.8% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 14,122.54 68,263.27 140,708.00 72,444.73 48.5% EPAR & MAINTENANCE 423.80 1,491.25 2,300.00 808.75 64.8% OTHER SERVICES & CHARGES 6,271.25 15,904.74 42,250.00 26,345.26 37.6% MISCELLANEOUS 0.00 240.95 17,600.00 17,359.05 1.4% CAPITAL OUTLAY 1,250.43 312,918.18 438,000.00 125,081.82 0.0% DEBT SERVICE 0.00 0.00 17,000.00 17,000.00 0.0% TRANSFERS 0.00 0.00 120,000.00 120,000.00 0. COST OF SALES 127,770.10 524,087.05 1,223,100.00 699,012.95 42 OTHER 0.00 100.00 4,500.00 4,400.00 2.2 TOTAL REVENUE REPORT - WATER SEWER /FUND RECYCLE BAGS WATER SALES WATER TREATMENT SURCHARGE WATER METER REFUSE SERVICES REFUSE SURCHARGE REFUSE STICKER SALES COMPOST CREDIT SEWER SERVICES PENALTY CHARGES INTEREST EARNED S C 0 R E REFUNDS & REIMBURSEMENTS PROCEEDS FROM BOND SALE OTHER 149,838.12 923,005.44 2,005,458.00 1,082,452.56 202.00 38,095.13 1,626.91 4,925.00 40,303.92 4,628.60 118.00 (87.07) 139,830.08 1,484.26 1,956.16 77,843.35 211.00 375.00 792.45 192,898.33 7,426.59 8,854.00 169,592.99 19,476.47 550.00 (87.07) 742,227.75 7,174.35 5,544.21 77,843.35 5,476.16 0.00 3,180.62 0.00 (792.45) 540,000.00 347,101.67 8,000.00 (854.00) 418,000.00 248,407.01 50,000.00 30,523.53 1,590,000.00 15,000.00 120,000.00 113,040.00 3,000.00 700,000.00 2,000.00 847,772.25 7,825.65 114,455.79 35,196.65 (2,476.16) 700,000.00 (1,180.62) TOTAL 311,512.34 1,240,950.20 3,559,040.00 2,318,089.80 EXPENSE REPORT - WATER SEWER /FUND REFUSE 14,352.00 263,704.00 413,040.00 149,336.00 WATER 167,580.00 287,107.00 1,556,053.00 1,268,946.00 SEWER 521,910.00 743,605.23 1,953,220.00 1,209,614.77 46.0% 0.0% 35.7% 110.7% 40.6% 39.0% 46.7% 47.8% 4.6% 68.9% 182.5% 0.0% 159.0% 34.9% • 63.8% 18.5% 38.1% TOTAL 703.842.00 1.294.416.23 3.922.313.00 2.627.896.77 33.0% MAY 1993 CITY OF HUTCHINSON FINANCIAL REPORTS MAY 1993 24,925.00 YOUTH CENTER - "DRY DOCK" 58.5% OPERATING SUPPLIES • 969.26 4,300.00 3,330.74 22.5% OTHER SERVICES & CHARGES REVENUE REPORT CURRENT YEAR TO 5,109.19 BALANCE PERCENTAGE 15.29 MAY DATE ACTUAL BUDGET REMAINING USED MEMBERSHIPS 0.00 0.00 0.00 0.00 ERR ADMISSIONS 0.00 1,084.50 1,000.00 (84.50) 108.5% VIDEO GAMES 0.00 0.00 0.00 0.00 ERR POP 14.00 351.20 1,700.00 1,348.80 20.7% CANDY 21.85 381.49 1,200.00 818.51 31.8% CHIPS, ETC. 19.71 271.22 3,900.00 3,628.78 7.0% INTEREST 102.69 0.00 (102.69) ERR BLDG RENTS 0.00 0.00 0.00 FUND RAISERS /GRANT 0.00 0.00 0.00 CONTRIBUTIONS 22,500.00 34,000.00 11,500.00 66.2% TOTAL 55.56 24,691.10 41,800.00 17,108.90 59.1% EXPENSE REPORT PERSONNEL SERVICES 2,681.27 14,569.89 24,925.00 10,355.11 58.5% OPERATING SUPPLIES 31.90 969.26 4,300.00 3,330.74 22.5% OTHER SERVICES & CHARGES 118.00 5,390.81 10,500.00 5,109.19 51.3% MISCELLANEOUS 15.29 51.39 825.00 773.61 6.2% • CAPITAL OUTLAY 0.00 1,250.00 1,250.00 TOTAL 2,846.46 20,981.35 41,800.00 20,818.65 50.2% YOUTHCTR ATTENDANCE Y.T.D 10 DATES 68 1250 • • Hutchinson Libra Members Present: Members Absent: The minutes approved. ry Board Meeting Monday, May 17, 1993 Dolores Brunner, Mary Henke, Craig Lenz, Sharon Opatz, Larry Ladd, Joyce Beytien Paul Berg, Bill Scherer of the May 4 meeting were reviewed and Dolores reported on the information regarding the needed repair to the front steps of the library. One contractor responded with a bid of $1200 to: tuckpoint the bricks and basestones, repair and replace brick, repair the cement caps and fill /fix the base of the cement pillars. One contractor did not respond and another will send a proposal. The City Street Department would not be able to do it until fall. Craig reported on the possible use of city funds for this repair. It was suggested that the money come out of the Library Construction and Furniture Fund. The motion was carried to have the committee follow through with this information with the necessary letters ( the cost not to exceed $1200) so the City Council could act on this at their next meeting. Discussion followed concerning the PLS meeting on May 5 and the PLS;s Decision Making Model for adopting changes in organizational structure and adding,deleting services. A letter prepared by Mary, Dolores and Roy concerning the library's need for an automated library system was reviewed and a motion was carried to have it sent to several organizations to ask for their financial support in obtaining the needed equip- ment. We would like to have responses by July 15, 1993. Other business discussed was some additional information on the possibility of a FAX at the library and Mary's input on the status of the ADA compliance folder. She will consult Bill Scherer on this. The next meeting will be at 4:30 on Monday, July 19, 1993. Meeting adjourned. Joyce Beytien, Sec'y Hutchinson Libary Board FOR YOUR INFORMATION MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 18, 1993 1. CALL TO ORDER The meeting was called to order by Vice Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Craig, E1Roy Dobratz, Craig Lenz, April Brandt, Roger Gilmer (5:45) and Vice Chairman Wood Members Absent: Chairman Clint Wood Also Present: City Administrator Gary Plotz, Director of Engineering John Rodeberg, Building Official Jim Marka, Building Inspector Mark Hensen, Asst. City Attorney Gina Brandt and City Attorney G. Barry Anderson. 2. MINUTES Mr. Craig made a motion to approve the minutes of the special meeting dated April 14, 1993 and the regular meeting dated Tuesday, April 20, 1993. Seconded by Mr. Dobratz the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KEVIN KOLDEN, 620 MADSON Vice Chairman Wood reopened the hearing at 5:31 p.m. with the reading of publication #4498 as published in the Hutchinson Leader on Thursday, April 8, 1993. The request is for the purpose of considering a conditional use permit by the owner to allow the owner to remove the present 20' x 14' garage and construct a 26' x 32' garage on the same site located, at 620 Madson. Mr. Lenz moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 5:32 p.m. Mr. Lenz made a motion to recommend apprc-ral of the request to City Council. Seconded by Mr. Dobratz the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY STEVE WADSWORTH, 1209 LEWIS AVE FOR FILL Vice Chairman Wood ope.:ea the hearing at 5:34 p.m. with the reading of publication x#4507 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for a conditional .use permit to allow the owner to bring in fill for general Iascscaping located at 1209 Lewis Ave. City Administrator Gary Plotz commented on the location 1 ,11- -A. (,�3) HUTCHINSON PLANNING COMMISSION MAY 18, 1993 and the concerns of City Council, Planning Commission and Planning Staff. He stated there have been no permits issued for fill and no site plan has been brought to staff. Staff recommends to continue the hearing to June. Building Official Jim Marka commented on the fill. He stated that legal counsel is reviewing the item. Ms. Joanne Dooley, 815 Schnnl Rd N, voiced concern with drainage. Mr. Marka stated the city has not yet received a site plan for the activities he plans on placing in the yard. Ms Dooley asked when the piles of dirt were to be removed that blocks her view of the river. Mr. Wadsworth stated he will be leaving some berming and using some of the dirt for fill. Mr. Craig moved to continue the hearing to the June meeting, seconded by Mr. Dobratz the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HOWARD TELECKY, 321 HWY 7 E, FOR CONSTRUCTION OF POLE BUILDING GARAGE Vice Chairman Wood opened the hearing at 5:48 p.m. with the reading of publication #4507 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for the purpose of considering a conditional use permit to allow the owner to construct a 24' x 30' pole building garage located at 321 Hwy 7 East. City Administrator Plotz commented on the request. Mr. Craig made a motion to close the hearing, seconded by Mr. Lenz the hearing closed at 5:50 p.m. Mr. Craig made a motion to recommend approval of the request, seconded by Mr. Dobratz the motion carried unanimously. (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JOSEPH HACKER, 706 HARMONY LN, FOR CONSTRUCTION OF GARAGE Vice Chairman Wood opened the hearing at 5:51 p.m. with the reading of publication #4508 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for the purpose of considering a request by the owner for a conditional use 12�rmit to allow him to construct a garage over lot line located at 706 Harmony LN. HUTCHINSON PLANNING COMMISSION MAY 18, 1993 Mr. Plotz commented on the request and staff concerns of utility easements in the lot. Building Official Marka commented on the long range plans to attach the garage. Mr. Hacker will be putting in frost footings now. Mr. Dobratz made a motion to close the hearing, seconded by Mr. Gilmer the hearing closed at 5:52 p.m. Mr. Dobratz moved to recommend approval of the request to city council, seconded by Mr. Gilmer the motion carried unanimously. (e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KERRY KRUEGER, 545 ERIE ST, TO MOVE A GARAGE Vice Chairman Wood opened the hearing at 5:53 p.m. with the reading of publication # 4509 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for the purpose of considering a conditional use permit to allow the owner to move a 18' x 20' garage onto property located at 545 Erie St. Mr. Plotz explained the request and staff recommendation as follows: Reshingle, new over head doors, treated sill plates on concrete slabs, repaint. City Administrator Plotz commented on the placement of the garage. Mr. Craig move to close the hearing, seconded by Mr. Lenz the hearing closed at 5:55 p.m. Mr. Lenz made a motion to recommend approval to city council. Seconded by Mr. Craig the motion carried unanimously. (f) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "VILLAGE COOPERATIVE OF HUTCHINSON" SUBMITTED BY COOPERATIVE DEVELOPMENT Vice Chairman Wood opened the hearing at 5:56 p.m. with the reading of publication #4510 as published in the Hutchinson Leader on Thursday, May , 1993. The request is of the purpose of considering a preliminary and final plat of "Village Cooperative of Hutchinson" . City Administrator Gary Plotz commented on the staff recommendations being met and the request for an emergency path. 3 HUTCHINSON PLANNING COMMISSION . MAY 18, 1993 Ms. Marion Tiede - Hanson, Cooperative Development, presented a memo addressing the emergency entrance including a key box. Director of Engineering john Rodeberg stated the Police Chief and Fire Marshal are concerns with time to get to the emergency. Building Official Marka stated the building is in conformance with the Uniform Building code. Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:08 p.m. Mr. Craig recommended approval of the plat. Seconded by Mr. Gilmer the motion carried unanimously. (g) CONSIDERATION OF VACATION OF STREET REQUESTED BY COOPERATIVE DEVELOPMENT Vice Chairman wood opened the hearing at 6:09 p.m. with the reading of publication. # 4511 as published in the Hutchinson Leader on Thursday; May 6, 1993 and Tuesday, May 11, 1993. The request is for considering a vacation of street and all utility easements in the "Village Cooperative of Hutchinson" plat. City Administrator Plotz commented on the waivers from cable T.V., telephone, and utilities. Ms. Teide- Hanson presented comments from the above entities. Mr. Lenz moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 6:12 p.m. Mr. Lenz made a motion to recommend approval of the request, seconded by Mr. Dobratz the motion carried unanimously. (h) CONSIDERATION OF REZONING FROM R -3 TO R -4 REQUESTED BY COOPERATIVE DEVELOPMENT Vice Chairman Wood opened the hearing at 6:13 p.m. with the reading of publication #4512 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for considering rezoning from R -3 to R -4 located in "Village Cooperative of Hutchinson ". Mr. Plotz explained the R -4 zone requirements. Discussion followed on spc;. zoning. Building Official Marka stated the staff consensus is that this is appropriate zoning and a large enough area. 4 HUTCHINSON PLANNING COMMISSION MAY 18, 1993 Mr. Craig moved to close T-he hearing, seconded by Mr. Gilmer the hearing closed at 6:15 p.m. Mr. Craig made a motion to recommend approval of the rezoning, seconded by Mr. Gilmer the motion carried unanimously. (i) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY COOPERATIVE DEVELOPM7NT FOR MULTI RESIDENCE IN R -4 DISTRICT Vice Chairman Wood oper_c' th_ hearing at 6:16 p.m. with the reading of public~' =ion $4521 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for considering a ccnditior_al use permit to construct a multi residence unit in an R -4 district. City Administrator Plotz explained the requirement of the conditional use permit being the last step in the process. Mr. Dobratz moved to close the hearing, seconded by Mr. Lenz the hearing closed at 5:17 p.m. Mr. Dobratz made a motion to recommend ap?rova'_ of the request, seconded by Mr. Gilmer the motion carried unanimously. City Administrator Gary Plotz asked Mr. Mike Mularoni and Mr. Dean Limoges to present the proposal for the Santelman property. There were many neighboring property owners present concerned with the request. Mr. Mularoni explained the area is 7.3 acres in total area and they are proposing 9.7 units to the acre for no more than 71 units. Mr. Mularoni explained these will be single family owner occupied units and not larger than tri -plex units. He explained these units will look like large homes. All owners will have front and back doors. Parking will be adequate and all off street. Mr. Plotz commented on the Planned Development District as being an overlay of an existing zone. He stated a PDD allows the developer to change the setback for each multiple dwelling unit. It also allows a unique efficient utilization of density in the area. (j) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "SANTLEMAN'S 3RD ADDITIO_TT" SUBMITTED BY DEAN LIMOGES, MORNINGSIDE LAND CO. Vice Chairman Wood opened the hearing at 8:16 p.m. with 5 HUTCHINSON PLANNING COMMISSION MAY 18, 1993 the reading of publication # 4513 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for considering a preliminary and final plat of " Santelman's Third Addition ". Building Official Jim Marka commented on the street name of Marcy Street not being permitted. Director of Engineering John Rodeberg commented that the final plat is a legal document filed loith the county. Mr. Gilmer moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 8:19 p.m. Mr. Craig made a motion to recommend approval of the Preliminary and Final plat, seconded by Mr. Gilmer the motion carried unanimously. (k) CONSIDERATION OF PLANNED DEVELOPMENT DISTRICT SUBMITTED BY DEAN LIMOGES, MORNINGSIDE LAND CO., IN SANTELMAN'S 3RD ADDITION Vice Chairman Wood opened the hearing at 6:45 p.m. with the reading of publication #4514 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for considering a planned development district located in Santelman's Third Addition. Mr. John Doring, 120 Pauls Rd, voiced concern about the zoning and multiple family units. He questioned the setback requirements and she comprehensive plan. Mr. Mularoni stated the setback will affect only 2 buildings on the site plan. Concerned neighboring property owners questioned the setback to residential property. Mr. Doring read from the comprehensive plan and voiced concerns of building houses to fit the area. Building Official Jim Marka commented on the zoning changes and that the area is zoned R -3. He stated that 2 years ago this property could have permitted a higher density use. Also the neighboring property is already zoned R -3. City Attorney Barry Anderson commented on the public policy as far as the Planning Commission making recommendation to the City Council. Mr. Marka stated the city tries to maintain transitional zoning and that this proposal is no longer than 6 plex . 6 • HUTCHINSON PLANNING COMMISSION MAY 18, 1993 • LJ Discussion followed on the proximity of the Industrial district and Commercial district. Mr. Mularoni explained his taking into account the neighborhood and the transition working into the neighboring property. He stated this is a permitted density. Mr. Mularcni commented on the fact the units would be owner occupied Ms. Shawn Duval -,, 114 Pauls .Rd, commented on the value of homes on Pauls Rd and as ?ced for a compromise of the development. City Attorney Barry :`au: arson explained with the appropriate zoning it is not necessary to obtain permission from the planning commission or city council to develop the property. Mr. John Taraldsen, 110 Pauls Rd, commented he lives directly behind the proposal and does not believe 6 plexes would look like homes. He suggested duplexes or twin homes. He is concerned with street parking and the value of his property. Mr. Dean Limoges, property owner, commented on the look of the buildings. He stated trees will be shielding. He explained there will be covenants on the property. Mr. Limoges presented the floor plans. Chuck Boetcher, 823 Lindy LN, commented on the R -3 and R -4 definitions. Building Official Marka defined zoning districts, he stated R -1 in more restrictive. There was discussion on community growth and transitional use. Mr. Lee Stritesky, 709 Hilltop Dr, commented on annexation in the 70's and the community area and density. Tom Schaffer, 708 Hilltop Dr., commented on the effects of real estate values. Roman Haas, 113 Mark Dr., commented on the history of the area and stated the area shculd be less density. 7 HUTCHINSON PLANNING COMMISSION MAY 18, 1993 City Attorney Anderson addressed the requirements of a PDD being owner occupied. Building Official Marka commented on the discrimination of rental. Mr. Limoges stated that green space in the development is more than adequate. He explained the need to keep North of Hilltop Dr. with the owners association and south of Hilltop Dr. single family. Mr. Dan Duvall, 114 Pauls Rd, commented on the existing trees. Mr. Ken McLain, 524 Hwy 7, voiced concern with drainage. Director of Engineering Rodeberg explained that a catch basin would be added to the property for drainage. Mr. Lee Stritesky commented on providing sufficient park space and emergency provisions. Mr. Mularoni explained phasing will be market driven but the developer will not jump around in the plat, there • will be continuity. Mr. John Mlinar, 704 Hilltop Dr, voiced concern with the process of development. He stated that PDD developments require phasing to protect the existing residents. Mr. Ken Santelman, 106 Pauls Rd, commented on the zoning of R -3 stating originally the property was considered for Commercial or Industrial. He commented on the buffer and transition in the area. Mr. John Mlinar, commented on Section 8.17 regarding planned development district. Mr. Gilmer moved to close the hearing, seconded by Mr. Lenz the hearing closed at 8:10 p.m. Mr. Craig commented on his decision stating that inevitably the property will be developed. He explained this is an attractive development with owner occupied units. Mr. Craig reminded the public that the comprehensive plan is a guideline to the future. He commented in his estima_icn :he use is appropriate for the area and meets the needs of the entire community. Mr. Lenz commented or. the plan as proposed and he 8 . HUTCHINSON PLANNING COMMISSION MAY 18, 1993 commented the zoning ordinance requirements had been met with no gray areas. He stated this is a transitional zone and may not make everyone happy. Mr. Dobratz stated this is the best transition for the area and the developers have been up front with staff and the commission and have hidden nothing. Mr. Craig made a motion to recommend approval of the PDD, seconded by Ms. Brandt the motion carried unanimously. (1) CONSIDERATION OF REZONING FROM R -3 TO PDD -3 REQUESTED BY DEAN LIMOGES, MORNINGSIDE LAND CO., IN SANTELMAN'S 3RD ADDITION Vice Chairman Wood opened the hearing at 8:20 p.m. with the reading of publication #4515 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for considering a request by Morningside Land Co., to rezone property in Santelman's Third Addition from R -3 to PDD. Ms. Shawn Duvall, 114 Pauls Rd, asked if a berm would fit in the setback. Mr. John Doring, 120 Pauls Rd, presented a petition and is opposed to the rezoning. Vice Chairman Wood read the petition of opposition to the rezoning signed by 60 residents in the area. Mr. John Mlinar, 704 Hilltop Dr., commented on the concern of the request complying with the ordinance. Mr. Lenz moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 8:28 p.m. Mr. Gilmer made a motion to recommend approval of the rezoning, seconded by Mr. Craig the motion carried unanimously. (m) CONSIDERATION OF VARIANCE FOR CONSTRUCTION OF ADDITION TO CROW RIVER AUTO REQUESTED BY BARRY WILLMERT Vice Chairman Wood opened the hearing at 6:16 p.m. with the reading of publication. #4517 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for considering a variance requested by Barry Willmert, Crow River Auto, for a rear yard setback from 20' to 111, residential zoning district from 75' to 11' and parking circulation to the north from 30' to 11'. 9 HUTCHINSON PLANNING COMMISSION MAY 18, 1993 City Administrator Gary Plotz commented on the three variances of rear yard, residential and parking circulation. He also commented on the staff recommendations of May 4, 1993. Vice Chairman Wood read correspondence from Mr. Barry Willmert regarding the future addition. Building Official Marka explained the parking requirements and the set back requirements. Mr. Todd Willmert commented on the possible long term use which could be cold storage. Director of Engineering John Rodeberg stated the area is a transitional zoning between commercial and residential. Mr. Robert Link, Jefferson St, voiced concern over junk vehicles on the site and noise. Building Official Marka commented on the staff concerns and recommendation of life safety and the over all site. Mr. Gilmer moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:28 p.m. Mr. Craig made a motion to approve the request with staff contingencies as follows: approval of the 52' x 52' addition not for the future 62' x 401 addition, flammable waste trap, fully sprinkled building, southwesterly wall a one hour wall, hardsurfaced parking; 4 stalls per service bay, address berming and screening between commercial and residential, seconded by Mr. Gilmer the motion carried unanimously. (n) CONSIDERATION OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF ADDITION TO CROW RIVER AUTO REQUESTED BY BARRY WILLMERT Vice Chairman Wood opened the hearing at 6:29 p.m. with the reading of publication #4516 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for considering a conditional use permit to construct an auto garage addition unto a non - conforming building located at Crow River Auto; 1020 Hwy 22 S. City Administrator Plotz explained the conditional use permit for a nen- conform =_ng building. Mr. Lenz moved to close the hearing, seconded by Mr. Dobratz. Mr. Lenz made a motion to recommend approval of 10 . HUTCHINSON PLANNING COMMISSION MAY 18, 1993 the request. Seconded by Mr. Dobratz the motion carried unanimously. (o) CONSIDERATION OF CONDITIONAL USE PERMIT TO INCREASE NUMBER OF RESIDENTS AT MCLEOD COUNTY GROUP HOME Vice Chairman Wood opened the meeting at 8:29 p.m. with the reading of publication #4518 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for a conditional use permit to allow for increase in number of residents from 8 tho 10 at McLeod Group Home, 440 Grove St. City Administrator Gary Plotz explained the request stating the fire marshal has no objection to the request. Mrs. Carl Nelson, neighboring property owner, voiced concern with the increasing number of residents. Ms. Linda Aaberg, State Dept. of Corrections, stated that 10 is the maximum limit and there can not be more added. Ms. Kristin Lies, Director of the Group Home, stated there will be remodeling on the residence. Mr. Craig moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 8:36 p.m. Mr. Craig made a motion to recommend approval of the request. Seconded by Mr. Dobratz the motion carried unanimously. (p) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MARTIN RUBISCHO TO MOVE A GARAGE UNTO PROPERTY LOCATED AT 138 6TH AVE SE Vice Chairman Wood opened the hearing at 8:37 p.m. with the reading of publication #4519 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for considering a conditicnal use permit to allow the owner to move a 13' x 22' garage unto property located at 138 6th Ave S.E. Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 8:38 p.m. Mr. Lenz made a motion to recommend approval of the request subject to 11 HUTCHINSON PLANNING COMMISSION MAY 18, 1993 the following staff recommendations: paint garage, structural evaluation by building inspector, garage to be placed on concrete slab, moving permit required by the city and move before 7:00 a.m. and after 7:00 p.m. Seconded by Mr. Dobratz the motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION TO BEGIN ANNEXATION OF SW AREA OF HUTCHINSON IN LYNN TWP SUBMITTED BY CITY STAFF City Administrator Plotz commented on the various informational meetings with Lynn Township. He read correspondence from Lynn Township suggesting approval of the annexation excluding West of Otter Lake and North of Otter Lake 1760' along Ulm Ave. Director of Engineering John Rodeberg commented on the parcel in question stating it may not be developable and can not be serviced at this time. Building Official Jim Marka stated the shoreland ordinance is very restrictive. Mr. Bill Arndt, Lynn Twp., explained the land owner's perspective and the fact the townboard listens to the land owners. City Administrator Gary Plotz read correspondence from Lynn Township regarding orderly annexation agreements. Mr. Lenz made a motion to approve the annexation excluding West of Otter Lake and North of Otter Lake 1760' along Ulm Ave., seconded by Mr. Craig the motion carried unanimously. (b) DISCUSSION OF CITY /COUNTY PROCEDURE ON DEVELOPMENT WITHIN 2 MILE RADIUS Mr. Bill Arndt, Lynn Twp., stated the proposed procedure is basically what the county presently follows. Discussion on soil borings being taken before the sketch plan is brought to the city. Mr. Lenz moved to approve the procedure, seconded by Mr. Dobratz the motion carried unanimously. (c) CONSIDERATION OF SKETCH PLAN SUBMITTED BY JOE 12 . HUTCHINSON PLANNING COMMISSION MAY 18, 1993 MCPHERSON, HASSAN VALLEY TWP., 2 MILE RADIUS Mr. Craig moved to approve the sketch plan with no objection subject to septic systems by certified installers and inspectors, seconded by Mr. Dobratz the motion carried unanimously. (d) CONSIDERATION OF SKETCH PLAN SUBMITTED BY GERALD KOELLN, HUTCHINSON TWP, 2 MILE F.ADIUS Mr. Craig made a motion to recommend approval with no objection subject to septic systems by certified installers and inspectors: se ^_onded by Mr. Dobratz the motion carried unanimously. (e) DISCUSSION OF SKETCH PLAN SUBMITTED BY DAN HUEBERT AND ROGER STEARNS City Administrator Gary Plotz commented on staff recommendation. Building Official Marka stated the developers are to work with Johnson Estates to encroach on the property. Director of Engineering Rodeberg commented on storm sewer and easement for utilities. 5. OLD BUSINESS 9P NONE There being no further business the meeting was adjourned at 9.15 P.M. 13 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING MAY 18, 1993 MINUTES I. CALL TO ORDER: 2:00 P.M. CHAMBER BOARD ROOM Chairman John Paulsen called the meeting to order. Members present - Shirley Wass, Lyle Van Hale, Don Erickson and Tammy Wendlandt. Members absent -none. II. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING APRIL 20, 1993 There being no additions or corrections, Don Erickson moved that the minutes be approved as submitted. Lyle Van Hale seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNTS FOR PARK TOWERS . PROJECT AND GENERAL FUND Budget status and monthly disbursements were reviewed. Don Erickson moved that the financial statements be approved as submitted. Tammy Wendlandt seconded and the motion carried unanimously. IV. SECTION 23 PARK TOWERS PROJECT 1. There are no rent receivables and no vacancies. 2. The Director requested that the Board consider increasing the security deposit from $75 to $150. Shirley Wass moved that the security deposit be set at $150 for Park Towers; Tammy Wendlandt seconded and the motion carried unanimously. 3. The 1993 CIAP application was reviewed; the priority for next year will be updating the elevators. HUD has stated their commitment to streamlining the CIAP process but would not comment on how the CIAP money will be distributed. 4. Everyone is invited to Park Towers Ice Cream Social Open House on Wednesday, May 19th from 2 -4 P.M. 5. The Director has obtained specifications for a computer system from HUD and will be interviewing software representatives to purchase a computer for Park Towers from the funds remaining from the CIAP window project. 6. Even though a study has indicated that service coordinators in low -rent apartments appear to be an effective way to help frail elders, the Minnesota Board on Aging has cut the funding from $280,000 to $60,000. We are still hopeful that through the SAIL project in McLeod County we would receive a priority to continue the 0 Meeting Minutes, HRA, May 18, 1993 Page 2 coordinator position. SAIL Resource Development Coordinator, Maureen Melgaarde Schneider has requested the Minnesota Board on Aging that Park Towers along with two other projects be given a priority for the funding. V. OTHER BUSINESS 1. Report from the Housing and Community Development Coordinator: a. attended the Nahro Convention at Breezy Point. b. The Rental Rehab projects are progressing with MHFA visiting the projects and reserving the money for Valley Vista and 1065 Jefferson. MHFA also looked at the sites for the two tax credit applications received from Jim Johnson and Ralph Schmitz. c. attended the MHFA bond allocation meeting for the Minnesota Participation.Program where Hutchinson was allocated $849,000. 2. Information was distributed about the new MHFA land trust program. There are no administrative fees associated with the program. Two potential uses were discussed: the area next to MacDonald's trailer court and the area between Park Towers and Peace Lutheran Church. It was agreed that • the HRA would consider using the program for a Senior housing project proposed by Peace Lutheran Church. 3. Jerry Hurley and Tom Haubrich from Farmers Home in Glencoe presented the Farmers Home Rural Housing Site Loan program which would provide the HRA with a loan for two years to develop affordable lots for low to moderate income people. The application should be submitted by October 1993; Don Erickson presented a potential area for development. After some discussion, it was agreed that the HRA would try to develop 20 -25 lots. The first step would be to option suitable site(s). Two potential areas were identified: 1. Don will check on an option with Hellands and John will check on an option with Loretta McDonald. 4. The Maxfield Market study will be completed at the end of the month, which is a delay of about a week and a half due to Tom Melchior having trouble reaching some of the people he needs to interview. A draft will then be sent to us for review and comments which will then be finalized and presented in June. 5. The Director is compiling information of similar size communities on whether they have a tax levy and if so, the amount levied. This information will be presented at the next meeting. 6. The Director informed the Board that our petition for a higher purchase price for the Minnesota City Participation .Program was accepted by MHFA. Out of twenty -five petitions only three were granted, Hutchinson was one of those three. F- L-1 HRA Meeting Minutes, May 18, 1993 Page 3 As part of the application, a study showing income of home sales for Hutchinson for the six month period, June - November 1992 was median was found to be $73,500, which will price limit for the program. Bonds cannot until Congress passes a tax bill with that the median submitted. The be the purchase be issued by MHFA authority; MHFA does not feel that will happen until late summer VI. ADJOURNMENT There being no further business, John Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary Treasurer • • HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Fty9RUKT11 a :0,Kyl ui__ 5FW4 ,r, JUNE 15, 1993 AGENDA I. CALL TO ORDER: 2:00 P.M. BOARD ROOM CHAMBER BUILDING II. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING MAY 18, 1993 III. CONSIDERATION OF STATUS OF ACCOUNTS FOR PARK TOWERS PROJECT AND GENERAL FUND VI. SECTION 23 /PARK TOWERS PROJECT 1. Park Towers Monthly Report • 2. Procurement Policy Update 3. Computer update - 2 demonstrations (Tenant applications, verifications, tenant accounting.) V. HOUSING AND COMMUNITY DEVELOPMENT 1. Monthly Report - Rental Rehab 2. Other VI. OTHER BUSINESS 1. Marfield Market Study Status ( Review of Draft) 2. Farmers Home Program for Development of lots update 3, HRA Tax Levy Survey 4. HRA Audit Report 5. HRA Workplan Status Update 6. Request for Interns) to update HRA personnel Policy and develop pay plan and assist with Rental Rehab project. '� -74' (�) i HUTCHINSON HOUSING, INC. REGULAR BOARD MEETING MAY 18, 1993 I. CALL TO ORDER: CHAMBER BOARD ROOM President Don Erickson called the meeting to order. Members present - Shirley Wass, Tammy Wendlandt and John Paulsen. Members absent -Lyle Van Hale. II. CONSIDERATION OF MINUTES OF APRIL 20, 1993 There being no additions or corrections, John Paulsen moved the minutes be approved as submitted. Shirley Wass seconded and the motion carried unanimously. III. FINANCIAL REPORT • The financial report was reviewed and the status of the $60,000 CD was discussed. John Paulsen moved that the financial report be approved as submitted and that the CD be transferred to the savings account and not be renewed. Shirley Wass seconded and the motion carried unanimously. IV. OTHER BUSINESS V. ADJOURNMENT There being no further business, Don Erickson declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary Treasurer L1 // -74' 60 HUTCHINSON HOUSING, INC. REGULAR BOARD MEETING JUNE 15, 1993 AGENDA I. CALL TO ORDER: CHAMBER BOARD ROOM II. CONSIDERATION OF MINUTES OF MAY 18, 1993 III. FINANCIAL REPORT FOR HUTCHINSON HOUSING, INC. VI. OTHER BUSINESS 1. Hutchinson Housing, Inc. Audit Report V. ADJOURNMENT i • �-74- (9) HUTCHINSON COMMUNITY HOSPITAL/ BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - May 18, 1993 Conference Room A/B - 5:30 p.m. Present: Rich Myers, President; Jim Mills, Vice President; Elaine Black, Trustee; Marlin Torgerson, Trustee; Mike Carlo, Trustee; Dori Johnson, Trustee Absent: Dr. John Zenk, Secretary (excused) Others Present: Phil Graves, CEO; John Richards, BMNH Administrator; Karen Malmsten, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education /Marketing; Elaine Schermann, Director of Rehab /Quality Management; Monica Piffer, Director of Medical Records; Jan Conner, Medical Staff /Risk Management Coordinator; Mary Dehne, HealthSpan Regional Officer; Julie Schmidt, HealthSpan; Paul Mackesey, Stewart Design; Carolyn Decker, Director of Dietary and Environmental Services; Dan Vandenberghe, McGladrey 6 Pullen; Jane Hodgins, Hutchinson Leader; Laurie Hulkonen (Recording Secretary) The meeting was called to order at 5:30 p.m. by Vice President Mills. Minutes of Past Meetings. Minutes of the April regular meeting were presented and discussed. Following discussion: Motion was made by Torgerson, seconded by Johnson, to approve the minutes of the April 20, 1993, regular meeting as presented. All were in favor. Motion carried. Medical Staff Meeting. Jan Conner, medical staff coordinator, led discussion of the May 11 medical staff meeting minutes in the absence of Dr. Zenk. Reports of surgical case and blood utilization were reviewed. The change in acceptance of hemoglobin at 8 gm. as opposed to 10 gm. was noted. QA data from all committees were reviewed with no items of concern identified at this time. Evaluation of the services of the mobile cardiac cath laboratory was performed by survey; results will be presented at next medical staff meeting. It was noted that evaluation of nuclear medicine and MRI was already done this year. A new service being considered -- recorded video swallow- - was discussed by Dr. Boardman. The medical staff will be inserviced on May 21 when people involved in analyzing speech impediments, etc., will demonstrate. Statistics and financials were also reviewed. The specific issue regarding delinquent medical records was discussed and was greatly improved. Mention was made of the great effort by physicians to move very close to the established maximum. Efforts by the medical records staff were also noted as contributing to the dramatic improvement seen. New Business A. HealthSpan Presentation. Mary Dehne, HealthSpan's Regional Officer, and Julie Schmidt, an observer from HealthSpan, were present to discuss the regional hospital direction for HealthSpan- affiliated hospitals. Dehne discussed HealthSpan's history, vision for the future, and organizing principles. He noted that the HealthSpan organization extends beyond hospitals, as they dialogue with employers and consumers; their scope incudes hospital relationships and clinic relationships. In addition, other supported integrated services include HealthOne transportation, LifeLink III, etc., medical oxygen and equipment, home healthcare, for a full spectrum of services. HealthSpan also retained ownership of SelectCare. The organization's structure relates well to MinnesotaCare, PHOS and ISNe. Regional hospitals report to the system through Dehne. He stated that his purpose for attending this meeting was to talk with the HCH /BMNH board about an addition to HealthSpan's original committee structure. �z,A, (�) Regular Board of Directors Meeting - 5/18/93 Page Two 0 (A.) The HealthSpan board oversees $950,000,000 in gross revenues and had originally appointed finance, strategic and public affairs, executive, nominating, diversified and human resource committees. A decision was made recently to add a regional committee to begin to provide input and to find a way to realize HealthSpan's mission to rural Minnesota (including the Regional Medical Affairs Council [physicians], Buffalo, New Ulm, Morris, Owatonna, Cambridge, River Falls, Long Prairie and Hutchinson) to serve as liaison between regional hospitals and the HealthSpan board. Dehne relayed that the mission and purpose of the regional committee is to recommend, counsel and advise HealthSpan on strategy and policy questions; establish legislative agenda for rural care; submit names for nomination for replacement of Mr. Danheim of New Ulm when his term on the HealthSpan board ends; participating in the educational program planning; realize HealthSpan's commitment for rural healthcare; and interact with HealthSpan officers /board. Committee members of the regional committee were suggested to be the chairperson or designee of the regional hospital boards, regional medical staff representative of the HealthSpan board of directors, a member of the executive committee of the HealthSpan board (either Gordon Sprenger or John Grotting), Dehne and the chair and representative of the Regional Medical Affairs Council. The meeting time commitment is quarterly, with a business component to include such items as charter formulation, legislative issues, the strategic approach to rural healthcare, regional issue identification /discussion, an education component (e.g., hospital /community relations, ISNS, PHOS, development of an effective board, governance vs. management, etc.), and social. Graves asked Dehne to speak with the board briefly regarding ISNS. Dehne agreed, stating that the idea behind ISNs is to remove administrative costs from third -party administrators (insurance companies). While this is an admirable goal, it effectively places more risk on healthcare providers. He explained three acronyms being used frequently today. PHOS (physician hospital organizations) include physicians and hospitals going forward as an organization to legally contract with employers in the community. As HealthSpan starts to put together our PHOS, it's a short step to put them together with home care, primary, transportation, and link them to cover geographic areas that will begin IPNS (integrated provider networks). He noted that PHOs are governed by physicians and hospitals and are not system -run organizations. quality will be required of PROs as they venture out by their customers. The step from an IPN to an ISN is significant -- similar to an HMO. ISNe must be able to step forth with data /information systems and perform claims processing, actuarial duties related to premiums, and assume risk while having reserves necessary to handle those risks. HealthSpan is currently needing to decide whether to be an IPN or ISM. Dehne also noted that, because HealthSpan is a regional integrated system, its existing relationships that are now outside of where the system can be effective will be transitioned out of the system because the system wants to impact delivery of care to its population. HealthSpan must be able to get services to the population, and the population must be able to get to the rest of its services. He estimated that future participants would be located within a 150 -mile radius of the metro area. In closing, he invited the board to designate a member to serve as HCH /BMNH'z representative to the regional committee. The board thanked Dehne for his presentation, and he and Schmidt then left the meeting. E Regular Board of Directors Meeting - 5/18/93 • Page Three B. Dietary Consultant Report. Paul Mackesey, consultant for Stewart Design, spoke to the board on findings from a study done on the proposed merger of the BMNH and HCH dietary departments. His firm looked at five scenarios, and each was detailed for the board. The first would have retained independent operation but take advantage of combined purchasing and creative staff scheduling and sharing. The second scenario would have combined management/ supervision of both, utilizing a .5 FTE director for each facility; included a lead cook /supervisor for each facility; and included all aspects of Scenario I. Scenario III would have consolidated management as discussed in Scenario II but would combine production at one facility and utilize the other as a serving kitchen to receive foods from production center; prepare some last minute production, if needed; and serve meals to patients /residents in same manner as is currently being done. Scenario IV included the same as III but complicated food production to utilize a more advanced food production (cook chill /cook inventory) to better utilize labor to prepare food on weekdays that could be reconstituted shortly before service at a later date. Scenario V would be to change the style of management for dietary departments, bringing in a foodservice management contractor on a management fee basis. After review, Scenarios I (small savings and no consolidation) and V (didn't see need for adding another layer of cost to operation) were eliminated. Costs relating to modification of facilities were estimated to include yearly savings of $36,500.00, using Scenario II for cost development. Advantages included an enlarged centralized foodservice facility; labor savings; single receiving and storage location; potential of production of bakery items for HCH; opportunity to cancel GN contract; provides single director; creates strong clinical department; and greater efficiency automated system. Current staffing and proposed future staffing were briefly discussed. The assumption used in calculating costs was that HCH would be the production center. Labor savings (estimated to be $37,458) were discussed. Mackesey noted that an equal amount of savings would be realized if either HCH or BMNH was the production site. He recommended that the board proceed with Scenario I as a first step and look at some production requirements in Scenarios II and III for consolidated production center, additional staff savings, and a decrease in capital expenditures to equal a four -to -five year payback on the investment. Question on transportation costs was raised and discussed. The $10,000 noted would be food service's share of transportation, the vehicle for which, in most other facilities, is also utilized by the lab, maintenance, etc. The board discussed the recommendation and their feelings about making a decision at this time. Statement was made that long -term consolidation made sense; however, short -term might seem imprudent. Graves noted that C&NC status for the nursing home commits the organization to pursue economies to prove consolidation. Mackesey suggested the multi -step situation to allow a realistic timetable and allow for some decisions to be made at a later date. He suggested HCH /BMNH consolidate the directorship, then pursue consolidation of production. Question was asked regarding the BMNH labor figure, which was a daily figure. Current labor costs were represented by HCH figures due to the assumption that the kitchen would be located at HCH. Carle questioned that assumption since the majority of meals are prepared at BMNH. Mackesey stated there would be a 68 difference if the production kitchen was consolidated at BMNH. Regular Board of Directors Meeting - 5/18/93 Page Four (B.) Graves invited Decker to comment, and she addressed other items considered, including future potential for meals and catering for HMC, assisted living potential, etc. Staffing figures, Mackesey said, were based on a five -year process. Decker added that both kitchens are approximately 25 years and major equipment replacement is due within the next five years. She stated the department's goal to produce the very best quality foodservice for our customers but noted the need for additional space. Question was asked if growth was included in the figures. Mackesey responded that 256 growth was anticipated in preparing the estimates. Following considerable discussion: Motion made by Johnson, seconded by Myers, to proceed with consolidation of management of the BMNH and HCH dietary departments and postpone decision on location of the main production kitchen until a later date, when further information can be obtained regarding facility, costs, capitals, ongoing operational costs, etc. Six members voted in favor; Carly voted against. Motion carried. Audit Presentation. Dan Vandenberghe, representing the hospital auditing firm (McGladrey & Pullen), discussed the auditors' responsibilities to the hospital and home, and then delivered a clean opinion of the audit. A preliminary copy of the report was distributed; he explained that the final copy will be delivered upon receipt of one additional piece of information from the hospital's finance department. The balance sheets reflected a consolidated hospital and home. He noted cash position has increased since 1991. The statement of cash flows showed net revenues over expenses of $110,003, compare to a loss of $748,889 in 1991. Principal paid on bonded and lease equipment debt was noted. Donated capital of $71,410 was noted with appreciation. He stated that $1 million of cash was added to facility; however, $563,391 is left on balance sheet as working capital and outstanding accounts. The biggest change in liabilities was shown to be accounts payable, which were paid down by $300,000. Question was raised regarding cash going down by $1 million, and Vandenberge explained that $1 million was used in construction process last year. The current ratio (the ability of the organization to pay its current liabilities) sheet showed that HCH compared favorably to 1989 -1991 hospitals industry -wide. The days inpatient accounts receivable ratio compared hospital, combined hospital and home, and the MHA average (net to net), and showed the hospital comparing less than favorable to the industry. He noted that newer bills are easier to collect than older accounts. Malmsten commented that there are more small accounts to be collected (as we bill the patient for some as copay and bill the insurance company for some), and we need to define our free care policy to help firm up our process. Vandenberghe agreed that this is an opportunity to refine and improve. He commented that in 1989, 35% of NCH's business was outpatient services; in 1992, however, outpatient services had grown to 49% of our business. The trend is that outpatient services will increase in the future. Average age of plant ratio was discussed, measuring depreciation vs. accumulated depreciation. Compared to industry average, our plants are considerably younger using that measure. The debt to equity ratio wag considerably higher than the average, however, because we made these improvements and paid for them through the issuance of debt. This may seem high; however, when compared to other industries, it is similar. Debt service coverage was 1.7, based on 1992; for every dollar of debt service, we have $1.70 coming out of operations. Regular Hoard of Directors Meeting '- 5/18/93'" • Page Five (C.) Excess revenues over expense totaled $110,003, which Vandenberghe called a significant improvement over 1991. He commented that the organization paid $1,131,471 in interest ($50,000 more than last year) and $500,000 more in depreciation in 1992. Question was asked regarding the possibility to refinance existing debt at a lower interest rate. Graves responded that staff have talked with the City; however, we're not sure if it's cost- effective to do this yet. We have been contacted by Juran and Moody. Following discussion: Motion was made by Torgerson, seconded by Myers, to approve the preliminary audit as presented. All were in favor. Motion carried. The board thanked Vandenberghe, and he then collected the preliminary audits and left the meeting. D. First Ouarter Risk Management /OI Report. Jan Conner, medical staff /risk management coordinator, presented the first quarter 1993 risk management /QI report. She noted that two claims are in progress: one was to meet statute of limitations, and the other is in the pretrial phase. Reserves of $70,000 for case in pre -trial are being maintained; $20,000 is being held in reserve for claim made for statute of limitations. It was noted that another $5,000 claim is in reserve for a patient who fell outside of ER in 1991. Claims paid have not changed since August 1989. Customer complaints totaled 20 for the last quarter; the percentage of patient contacts was .028. Analysis of complaints received was reviewed, and each complaint was discussed. Variance reports totaled 47 for last quarter, with a total of 13 in MHU. Falls were discussed. Medication - related events were also discussed; consistently nine events occurred for the first three months of 1993 for the medical /surgical area; these are of great interest to pharmacy and nursing and are being watched closely. Returns to emergency room (5) were discussed. Trends for the last 15 months were shown. August reflected a change in indicators for patients seen within 72 hours (previously 7 days). Nosocomial infection rate was lose than 18 for January and 0 for February and March. The C- section rate showed YTD average of 14.58, well below 158 ACOG guidelines. Conner noted that this could be an area of concern; however, we must take into consideration our staffing, physicians, facilities, etc. overall mortality rate for 15 months was shown and is running 2.38 consistently throughout the years and well within VHA guidelines. mission to the critical care unit were 0 for January; two (same patient) for February; and 0 for March. The myocardial infarction survival rate was discussed; figures may look skewed because of the size of our hospital compared to VHA average size. Unscheduled returns to OR were at 0 for the last 13 months. Transfusion reactions were well below the VHA reaction rate of 88. History and physical not complete within 24 hours was shown, reflecting a downward trend. Delinquent medical records were discussed, noting a big push to complete records in April. Closer interpretation of definition of delinquent record compared to JCAHO standards contributed to the 1001 increase from January to February. VHA average is 625 per month. Medical staff and the medical recordsdepartment staff cooperated in bringing these numbers of charts down. Graves complimented Piffer and her staff for their efforts in bringing this number to its present level. Question was asked regarding Medicare readmissions. Graves noted there are some readmits - -some for the same diagnosis, some for different diagnoses. This Regular Board of Directors Meeting - 5/18/93 Page Six (D.) item will be brought to the executive committee for their discussion. Question was also asked regarding malpractice insurance for doctors. As a requirement of staff privilege in our hospital, the physicians are required to have a minimum of $1 million in malpractice insurance. They can't obtain privileges if they don't. Suggestion was made to write a newspaper article or letter to editor on this. Following discussion: Motion was made Carls, seconded by Torgerson, to approve the reports as presented. All were in favor. Motion carried. E. Medical Staff Reappointments. The board then considered recommendations from the executive committee of the medical staff regarding reappointments. Following discussion: Motion was made by Torgerson, seconded by Black, to reappoint Drs. Paul Gannon, Clark Tungseth, William Petersen, Glenn Lewis, Steven Lebow, Timothy Gibbs, John Bowar, Anthony Cook, Michael Wipf (with additional privileges), David Kerski and John Bergseng to the consulting staff; Dr. David Maher to the courtesy podiatric staff; and Jeff Aleckson, Marcia Gundlach, and Nancy Ortlip to the allied health staff. All were in favor. Motion carried. F. Other 1. Regional Services Board for HealthSpan. The board considered HealthSpan's request for participation on that board, as discussed by • Dehne earlier in the meeting. Following discussion: Motion was made by Myers, seconded by Carls, to participate on the HealthSpan regional services board. All were in favor. Motion carried. Replacement for Johnson. The impending retirement from the board of Dori Johnson was discussed. Torgerson relayed that the mayor would like to see a roster of potential board members come from the board. He also relayed that the mayor has had discussion with a few people in the past regarding the opening, and stated it may be well to visit with the mayor on this. It was also noted that the city publicizes openings on boards; this should be mentioned to the city administrator, as well. A retirement dinner was suggested for June. Erickson suggested that because one of the board goals is to look at board composition, a task force be appointed. President Myers appointed Torgerson, himself and Graves to meet and come up with list of names to bring back to the board for approval. CEO Report. Graves reported on the following items: 1. ISNe. Following Dehne's explanation of ISNe, Graves noted that HCH /BMNH will be forced to join one, because if the organization doesn't join, it will need to be part of an all -payor system. All details of this aren't yet known; however, the bill goes into effect in July 1994. Much positioning is going on this year before the industry sees what ISNe will look like. The commissioner of health will be developing proposals for the legislature. Question was asked if ISNe will reduce healthcare costs. Graves replied that he's unsure. Our organization has a reputation for having low costs already, but this new system will probably have more administrative cost; for the first time, we'll be in partnership with third -party payors. This will take some insurance company profit out of the system. • L� L Regular Board of Directors Meeting - 5/18/93 Page Seven Physician Recruitment Team. An HMC /HCH team is working together to recruit physicians. Obstetrics, internal medicine, and family practitioners are being sought. The group is using Verne Meyer of Delacore Personnel to assist them. A very effective process is in place at this stage. BMNH Administrator Report. Richards addressed the board on the following subjects: 1. Update on Construction Proiect. The BMNH construction project began two weeks ago and is on budget. Richards estimated that completion will take place in the end of July or first part of August. 2. Hiring of Nursing Director. Interviews of DON applicants will take place this Thursday. Three candidates have applied, including one with experience at a nursing home; one with experience at a hospital; and one with no director experience but highly recommended with management skills. 3. Good Neighbor /Good Samaritan. There will be no closing report from Good Samaritan regarding the end of our contract with them for consultation services. The board agreed they did not need a final report as long as Richards had the information he needed. Abbott Northwestern Report.' Myers reported on the annual meeting of Abbott Northwestern Hospital, which took place three weeks ago. At the meeting, financials were reported for the year and came out fairly well. Those attending discussed the ANW role within HealthSpan, participating in many activities to help bring it together. Officers were elected. He noted that Bill George stepped down as chairman of the board; he is the CEO of Medtronics. Worth Bruntjen with Piper Jaffray is the new chairman. Conley Brooks is now the vice chair of the HealthSpan board. Accounts Payable. The listing of accounts payable and cash disbursements was presented. Following discussion: Motion was made by Myers, seconded by Carls, to approve payment of accounts payable and cash disbursements in the amount of $910,688.53 for the hospital and $137,880.91 for the nursing home. All were in favor. Motion carried. Statistical Report. The statistical report for April was presented. Average daily census was 27.7 days with an average length of stay of 3.7 days. Admissions for the month were 208. The nursing home's occupancy averaged 96.9 with a case mix of 2.45. Other hospital statistics showed increases over the previous month in newborns, total surgery visits, radiology, mammography, scans /ultrasounds /MRI. Financial Reports. The financial reports were presented in a new format, using the Abbott Northwestern format to give more information. The hospital and nursing home had a combined net income of $22,733 for the first four months of 1993. The hospital's net income was $27,237 for the month; the nursing home's net loss was $4,504. Variations from the budget were discussed. Malmeten encouraged directors to share their thoughts on the format. Auxiliary Meeting Minutes. Minutes of the April auxiliary meeting were presented. No unusual comments were made. Adjournment. A motion was made by Torgerson to adjourn the meeting. There being no further business, the meeting was adjourned at 8:45 p.m. Respectfully submitted, Laurie Hulkonen Recording Secretary John L. Lenk, MD Secretary SSET$ Current Ana, 1 C"h and Invetr"nb - Opmllerq 2 Ceah and Imeatrronl. - Shc- Insued 3 Subtotal caah 6In,"tmanta 4 Patient0t"Ident receivable, 5 Allowance for bad debt. 6 Advancw and mmtrectual eilowene" 7 Not pa0enth"ident and Third -party 6 Payer rec,lvem" 9 0. from Afltllel" 10 Othw receivable, -net 11 MvenlerM 12 Prepaid.ape",a 13 14 Total Current Assets 10 904,4 D,al6natri Imoeertena -nal 16 Funded Dearest, 17 fond end Inter "1 OlnHng FtNW, Rant Aeea 16 Land 19 Bullring, 20 AOOUnulaad depreciation 21 BWldinge la, depreciation HUTCHINSON COMMONITY HOSPITAI, / BURNS MANOR WRSING HOME Compera0va 8al.nee Shoat As of May 31. 1993 and April 30, 1993 MAY APRIL Inoree.. 1993 1993 Ibecranasl Percent 11,004,912 $1. 323,091 1481,222 36.4% 400,697 514,861 1105,7041 -20.8% 12,213,009 11.838,352 !375,457 204% 4,719,573 4.970,597 1251.0241 -5.1 % 1346,7551 1340,0671 16,0881 2.0% 1951,9991 11,024,0911 72,092 -7.1 % 13,420,819 13.005,839 (1105,0201 5.1% 29.302 29,400 11,0771 3.7% 374,458 359.085 15.372 4.3% 106,301 102.724 3,570 2.2% EgWproont Nos depreciation 43.663,236 13,701,002 1137.9251 96. 203,769 15,995,460 1208,309 3.5% 980,939 160,839 90 0.0% 12,589,453 26 Cerrlmm"n in prop", 55,914 1105,052 9165,486 (94341 -0.3% 463,852 903.952 10 0.0% 181.059 991.059 90 0.0% L1A61LNIES AND FUND BALANCER Current Llabl111b, Currant metud0ee of Long Ierm debt Account. payable - trade E.On,sted contractual aettlomonb -nal Accrued ..Pon.. - Swlnrtss Veeetlon pay InW.0 Self In unni progrere MN Cate tax payable Deferred llebllltl" W.,,.d ,ant.u. Total Current Usbilitle 10,970,777 10,902.734 8,043 0.0% 13,950,1471 13,690,0721 151.4701 1.3% Long term Debt 11 "a ourent 913,020,630 113,064,063 1443,433) 0.3% matu64i"I MAY APRIL Inc'... 1993 1993 IDecre "al Percent 1479,850 1308,997 1109,652 20.7% 520,704 525.980 15,2821 .1.0% (187.720) 1107,7201 0 0.0% 431,163 22 Equipment 7,494,157 7,472,128 22.029 0.3% 4.1% 23 Accumlated depreciation 13,030,919) 13,771,0661 159,0531 1.0% (19,4241 24 EgWproont Nos depreciation 43.663,236 13,701,002 1137.9251 .1.0% 197,624 25 Cash- consbup0en 6 equipment 785,955 784,907 1,047 0.1% 12,589,453 26 Cerrlmm"n in prop", 55,914 65,179 735 1.3% 27 Total Rent A.,ea 417. 586,795 917,606.271 1179,4761 -0.4% Fund bete.. 28 Other, Assets 29 Warned financing ogee 9331,551 1333.440 111,8091 -0.0% 30 Lang term accts recalvable+wt 6.742 0,742 0 0.0% 31 Told Fund _ 424.430,099 424.312.109 1120.510 0.5% Total Funds f�MAY93.XLS \1 page 1 MAY APRIL Inc'... 1993 1993 IDecre "al Percent 1479,850 1308,997 1109,652 20.7% 520,704 525.980 15,2821 .1.0% (187.720) 1107,7201 0 0.0% 431,163 316.474 114.609 36.2% 560,855 539.023 21,932 4.1% 258,017 163.544 95,072 511A% 242,582 261,005 (19,4241 -7.1% 52,323 49.270 3.053 6.2% 164,520 197,624 113,1041 .0.8% 7,780 0 7,700 NA 12,589,453 42, 254,204 9315,250 14.0% 414,485.259 914,595,511 (9110,2521 -0.8% 97,393,987 97,402,474 1970,407) -1.1% 924,430,699 424,312,169 1128,611 0.0% • MAY93.XLS HUT CHINSON COMMUNITY HOSPITAL /BURNS MANOR NURSING HOME Stsllimanl of Rwenues and Expemae Month and Period End" May 31, 1993 U Pope I CURRENT MONTH YEAR- TO.OATE Over IUna«I 8ueoal pool AMOK) 9udeat Rover, Budpl Acluol Oan... Paroenl 9udw1 Aa1gM Dallas transient 1 In patient r.vpa,a 1371,4128 4383,301 $41,73 3.0% 12,09,677 11,942,173 1606,4041 -0A% 2 Ancllls,y •orvicws 553,462 538,903 114.6591 -2.7% 2.017,571 2,935,680 110,109 4.0% 3 Total in patient revonue $925,090 $922,203 112.8861 -0.3% 64.826,149 $4.877,853 $51,704 1.1% 4 (hl pellont rov.nu. 919,373 055,989 182.4141 -7.3% 4,529,292 4,306,009 1222,2731 4.2% 5 Ruldwa n.vanus 292.077 295,748 3,871 1.2% 1,400,470 1,430,394 29,924 2.1% 6 Tole) pationiha.idenl r.vanw $2,135,540 $2073.911 (161,6281 -3.0% 110,754,901 110.614.268 11140,646) -1.3% DI.COVma 7 Govammamlal 6 Policy Or ... unt 433,235 405,329 127,8001 -0.9% 2,199,056 2,323.369 126.303 SA% 8 Mlnn ... la Caro 16,250 16,250 O 0.0% 81,250 91.250 0 0.0% 9 Free Caro 3,333 2,055 16761 -25.5% 10,685 0,909 19,7561 - 141.2% 10 Bad debt 12,884 50,121 37,237 74.3% 64,255 107.488 103.233 01.6% 11 Total deduction from rwanuo $485,702 $474,355 18.653 1.8% 12,380,220 12,679.000 $218.780 6.5% 12 Net pellanthtniident revenue 11,669,839 $1,599,550 1670.2821 -4.4% $0,394,075 $9.035.280 (0359.4261 4.6% 13 Other operating revenues 12.332 19,129 6.799 35,5% 61,658 79,674 18.017 22.6% 14 Net opawinp ..venue $1.682,109 11,010,005 1383 4947 -3.9% 16,456,333 18.114.824 14341.406) -4.2% Expensa, 15 S.Ierlas 4798,092 1808,594 $11.902 1.5% $3,988,283 13,992,177 1490.1061 -2.5% 10 Employee 8... his 187,220 230,760 43.534 0.0% 945,482 920,664 124.9161 0.0% 17 Pmf ... lon.f F... 61,263 80,297 19,024 23.7% 338,650 341,170 21610 0.7% IB Minicel F..s 90,207 81,286 11018 1.3% 365,698 309.089 4,001 1.0% 19 Utilities, Mlnc. Comrocl. 6 Repalur 72.027 58,893 113.1431 -22.3% 339,387 310,060 129,7281 -9.2% 20 Food, ()nips A Suppli.s 225,144 207,342 117.8031 -8.6% 1,150,835 1,161,280 10,650 0.61% 21 Other ..,..a 55,980 48.766 17.2151 -14.0% 286,414 250,173 138.2411 -15.3% 22 Int.usl 73,951 72,348 11.6031 -2.2% 372,460 304,025 18.4361 •2.3% 23 Oepr.clelion 100,231 101,001 770 016% 491,035 606.900 14.833 2.9% 24 Total ..pan... $1,652,781 $1,689,207 $36,400 2.2% $0,289,954 18,135.016 11164.3381 -2.0% E ... Is of not .,.,.tiny I...nu. 25 ever funded operating *sports*. $29.389 1170 5821 1199 9701 141.8% 1158.378 1120 ,6921 19177.0701 856.8% N_onopsrelinp Revenues 26 Inveetmanl loco $3.875 $3,071 (18041 -20.2% 119,376 928.638 07,461 27,9% 27 Other ncm.p.,aunprev.mr. Intl 18,2391 18,5371 12981 3.5% 141,1951 (38,101) 3.094 -8.1% 20 Total nonoparetinp,evenue 1$4.3641 115,4881 191102) 20.2% 1421,11201 1111,2851 $10,555 -93.7% 29 Net Income $25,025 ( {76,0471 11101,0721 132.9% 1134,558 1$31.957) 11166.5101 521.1% 30 Patient it.,. 707 768 61 7.9% 3,085 3,949 63 1.6% 31 Resldent day. 3,919 3,898 1231 -0.6% 19,086 18,946 11411 -0.7% 32 Out patient sonic.. 3842 3489 13531 -10.1% 10067 17856 (2281 -1.3% 33 Percent occupancy � budoel beds - Hospital 38.0% 41.3% 3.3% 8.0% 42.9% 43.6% 0.7% 1.6% 34 Percent occupancy - budget bads - Nunprp Homo 98.0% 971% -0,6% -0.6% 99.0% 97.3% -0.7% -0.7% 39 FTE's 300 356 141 -1.1% 300 353 171 -2.0% 35 Discharge. ladjustedl - Hospital only 393 370 1221 -0.0% 1,989 1,941 157) -2.9% 36 E.p.msa In.0 per dlscharg. ledjust "1 - Hospital only 3,385 3,491 308 8.3% 3,363 3,380 23 0.7% 37 Revenue per discharge 1 "luH "1 - Hospital only 4,690 4.803 107 2.2% 4,881 4.731 60 1.1% 38 Net Rw.nu. Par discharge l.djl - Hospital only 3,532 3,535 2 0.1% 3,521 3,426 1961 -2.8% 39 04 .... we as is pa,c.m of unnervra 21.8% 22,9% 1.1% 4.7% 21,9% 24.3% 2.4% 9.7% Pope I LJ L IIUTCHINSON COMMUNITY HOSPITAL Statement of Revenues and Expenses Month and Period Ended May 31 , 1993 0 MAy93.XLS Mpe 1 3 CURRENT MONTH YEAR -TO -DATE Over (Underl Budget Over (Underl Budget Revenu Budget Arluel Dolleto Percent Sudget Actual OpOaro Percent 1 in pedant rowers $371,628 1383101 $11,673 3.0% 12.008.577 $1,942,173 1$66,4041 -3 .4% 2 Ancillary earvkes 553.462 538.903 414.5591 -2.7% 2,817,571 2,935,880 118.109 4.0% 3 Total in patient revenue 1925,090 $922,203 012,8061 -0.3% 14,828.148 $4,077,853 $61,704 1.1% 4 Out patient revenue 916,373 655_.959 182,414) -7.3% 4,528,282 4.30_6,009 (222,2731 -5.2% 6 Total patient revenue 11,643,463 11,170,163 1165,3001 -3.7% $9,354,431 19,183,062 11170,6691 -1.9% otscounto 7 Governmental A Policy Discount 4 75. 13 3 401.541 123,5931 -6.9% 2,159.210 2,290,577 131,387 5.7% 6 Minnesota Cato 18,250 16.250 0 0.0% 61.250 01,250 0 0.0% 9 Free Cane 3,333 2,655 16701 -25.5% 16.865 0.909 (9,7581 - 141.2% 10 Bad debt 12,083 49,121 37,036 76.4% 60,415 155,609 95,173 81.2% It Total deduction from rovemro $456,799 $469,567 $12,767 2.7% $2,317,540 $2.534,325 1218,784 6.6% 12 Net patient revenue 11.386.663 11,308.596 1178,0671 -6.0% $7,036,090 $6,619,537 11387.353) .5.9% 13 Other oPerathg revenue. 10,999 10.415 7,416 40.3% 54,995 74,625 19,830 26.5% 14 Net operating revenue $1,397,662 $1,317,011 1170,6511 -5.3% $7,091.605 $6.724,363 11367.5231 -5.5% Expense. 15 Salaries $624,158 $643,813 $19,655 3.1% $3,159.152 $3,006,135 (173,017) -2.4% 16 Employee benefits 138,657 191,632 153.175 27.7% 706,694 698.099 (18.595) -1.2% 17 Professional Fees 39.403 54.625 15,222 27.9% 229.527 217,028 111,7011 -5.4% 18 Medical Foes 60.261 81,285 1,018 1.3% 385.598 389.689 4,091 1.0% 19 UtiBtNs, Mines Contracts S Repair 61,591 49,052 112.539) -25.6% 288.015 259,938 128,0771 -10.8% 20 Food, Dogs 6 Supplies 187,904 171,450 116,4541 -9.6% 966,299 992,t77 15,878 1.6% 21 Other expense 50,686 35,173 (15,7151 -44.7% 202,952 222.685 140,3671 -18.1% 22 Interest 08,063 67,467 f1, 1781 .1.7% 346.022 339,804 (6.4191 4.9% 23 Depreciation 86,389 90,094 1,705 1.9% 431,827 462,146 20,319 4.5% 24 Total expenses 01,339,920 $1,364,812 $44,892 3.2% $6,776.086 16,048,199 11127,8871 -1.9% Exeees of net oparatlrg re"mie 25 ever lurderl omnubse expenses $57,742 1157,8001 ($115.5431 199.9% $315,799 $76,104 1$239,8351 -314.6% Nonoperothy Revenues 26 investment Income 13.750 93,084 118081 -224% 118.760 126,102 $7,352 29.2% 27 Other nenoperrsNnp reverxa Intl 18,2391 18,537) 1298) 3,5% 141,1951 (41,025) 170 47.4% 29 Total nonoeerothn9 revenue 1$4,4891 015,473) 1$9841 18.0% 1$22,4451 1114,9231 $7,522 -60.4% 29 Net income $53,253 0163,2731 1$118,5261 IB4.2% $293,354 $61,241 ($232,1131 379.0% 30 Patient days 707 768 61 7.9% 3.685 3,948 63 1.6% 32 Out patient ssndces 3842 3489 (353) .10.1% 18007 17858 42291 -1.3% 33 Percent occupancy • budget bads 36.0% 41.3% 3.3% 8.0% 42.9% 43.6% 0.7% 1.6% 39 FTE's 248 247 111 -0.4% 249 244 (4) -1.0% 35 Disehergoo (adlusted) 393 370 122) -6.0% 1.998 1,941 (571 -2.9% 36 Expenses (mall Per dlochow (adlusted) 3,385 3,691 306 0.3% 3.363 3,386 23 0.7% 37 Havenue par discharge lod(usted) 4.696 4,803 107 2.2% 4,681 4,731 60 1.1% 39 Net Ratroeus per discharge loll 31532 3,535 2 0.1% 3,621 3,426 1981 -2.6% 39 Discounts as • percent of inevenus 24.0% 28.4% 1.6% 8.2% 24.6% 27.0% 2.8% 10.2% MAy93.XLS Mpe 1 3 0 avenue 5 Resident Revenue 8 Total resident revenue 7 10 11 12 13 14 15 16 17 19 20 21 22 23 24 Discounts Governmental fi Policy Oieccunt Bad debt Told deduction from revenue Not resident revenue Other operating revenues Net operating revenue Expenses Salaries Employee benefits Professional Fees Utilities, Mince Contracts 6 Repairs Food. Drugs d Supplies Other expense Interest Depreciation Total expenses 11 BURNS MANOR NURSING HOME Statement of Revenues end Expenses Month end Period Ended May 31 , 1993 CURRENT MONTH Over IUnderl Budget Budget Actual Dollars Percent 6292,077 6295,748 63,071 1.2% 6292,077 6295,746 63,671 1.2% 8.102 Excess of net operating revenue 25 over lunder) operating expenses 601 Nonoperelinp Revenues 20 Investment income 27 Other nonopersting revenue Inetj 28 Total nonopereling revenue 29 Net Income 11 BURNS MANOR NURSING HOME Statement of Revenues end Expenses Month end Period Ended May 31 , 1993 CURRENT MONTH Over IUnderl Budget Budget Actual Dollars Percent 6292,077 6295,748 63,071 1.2% 6292,077 6295,746 63,671 1.2% 8.102 3,768 (4,313) - 113.9% 601 1,000 199 19.9% 68.902 64,788 (64,114) -05.9% 6283,175 6290,960 67,785 2.7% 1,33_3_ 714 (018) .88,8% 6284,507 6291,874 67,167 2,5% 6172,534 6164,781 (67,7531 -4.7% 48,569 38,929 (9,640) 0.0% 21,860 25,682 3,802 14.8% 10,436 9,632 (004) -6.1% 37,240 35,892 11,3481 -3.9% 5,092 13,593 8,500 62.5% 5,288 4,800 1427) -8.9% 11,842 53,722 1935) -8.6% 6312,861 _10,907 6304,455 (68,405) -2.8% 1628,3541 (612,781) 615,572 - 121.8% 6125 67 111181 - 1898,0% 3,040 0 0 O 0.0% 644,882 6125 67 (4118) - 1896.0% 627,928 1629,2291 1612,7741 615,454 - 121.0% -37.4% YEAR -TO -DATE Over (Under) Budget Budget Actual Dollars Percent 11,400,470 61,430,394 629,924 2.1% 61,400,470 11,430,394 129,924 2.1% 39,840 32,782 (8,004) .18.5% 3,040 11,900 8,080 87.7% 142,985 644,882 61,996 4.5% 61,357,785 61,385,713 627,928 2.0% 9,883 4,849 (1,814) -37.4% 11,304,448 41,390,582 125,114 1.9% 1829,131 1800,043 1623,0881 -2.9% 238,788 222,484 (18,1241 0.0% 109,132 123,350 14,218 11.5% 51,372 50,721 (851) -1.3% 184,330 179,108 (5,229) -2,9% 25,482 27,588 2,126 7.7% 28,439 24,421 (2,017) -8.3% 59,208 53,722 (5,488) -10.2% 11,523,888 11,487,417 (138,4511 -2.5% (6159,421) (698,858) 682,565 -84.6% 1825 1734 1109 14.8% 0 2,924 2,924 100.0% _ 1825 13.857 63,032 82.9% 16158,7901 (193,198) 685,597 -70.4% 31 Resident days 3.919 :1,696 1231 -0.8% 19,089 18,948 (1411 -0.7% 34 Percent occupancy- budget beds 98.0% 97.4% -0.6% -0.8% 98.0% 97.3% -0.7% -0.7% 39 FTE's 112 108 (3) -2.8% 112 109 13) -2.8% 40 Discounts as a percent of revenue 3.0% 1.6% -1.1% -88.3% 3.0% 3.1% 0.1% 2.4% MAY93.XLS Page 1 • CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT June 3, 1993 Date Date Interest Of Of Institution ------------------------------------------------------------------------------- Description Rate Purchase Maturity Amount TREAS BONDS 644136 7.18% 12/12/91 2/15/2001 373,500.00 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 307,312.50 Firstate 41- 1214999 -8 3.70% 12/30/92 12/30/93 500,000.00 Smith Barney CMO 80AP9 7.380% 2/15/93 5/1/2018 188,173.75 Smith Barney GNMA 865M7 7.363% 2/15/93 8/10/2002 195,000.00 ** Firstate 41 121829 6 3.50% 2/11/93 07/14/93 400,000.00 Firstate 42- 120527 -7 3.50% 3/11/ 93 7/11/93 300,000.00 Firstate 41 121749 6 3.55% 4/15/93 9/16/93 100,000.00 Firstate 41 121821 3 3.40% 04/29/93 08/12/93 200,000.00 • Firstate 42- 117375 -6 3.55% 04 /15/93 08/12/93 550,000.00 Firstate 42- 120479 -1 3.55% 05/13/93 08/12/93 400,000.00 Firstate 41 121814 8 3.55% 05/13/93 09/16/93 200,000.00 Firstate 41 121820 5 3.55% 05/13/93 07/15/93 172,000.00 Marquette 22643 3.60% 05/27/93 08/26/93 400,000.00 Marquette 22644 3.65% 05/27/93 10/14/93 300,000.00 Firstate 41 121759 5 3.60% 6/10/93 8/26/93 100,000.00 Firstate 41- 1211694 4 3.60% 6/10/93 9/30/93 500,000.00 $5,185,986.25 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease • ** A GNMA with fixed maturity but has a call date of 8/12/97 . PUBLICATION NO. 4536 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 286 LETTING NO.6 PROJECT NO. 93 -09, 93 -11, 93 -12, 93 -13 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 8 :00 P.M. on the 22nd day of June, 1993, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of: Project No. 93 -09 Wagner Development Corporation Plats 1 & 2, Stillings -Hoeft Addition & School District Plat by the construction of bituminous wear course and appurtenances; Project No. 93 -11 North Oak Ridge storm sewer, bituminous wear course and appurtenances; Project No. 93 -12 Blocks 3,4,5 & 6, Plaza Heights by construction of grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 93 -13 Mac's Bluff by construction of grading, gravel base, concrete • curb and gutter, bituminous base, bituminous surfacing and appurtenances; You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by October 1st, 1993. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 10 (t) percent per year. The right to partially prepay the assessment shall be until October 1st, 1993. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $164,644.16. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to PUBLICATION NO. 4536 PAGE 2 • ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. S. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. PUtz, Cit&dministrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JUNE 8TH, 1993 AND TUESDAY, JUNE 15TH, 1993. n LJ C s: h7iiston Arcnuc SI'rsf (612) 5S7 -5151 Hutchinson, Minnesota 55350 ASSESSMENT hCEARSNG Letting No_ 6 (1993) WAGNER'S /SCHOOL DISTRICT /STILLINGS- HOEFT /PRIEBE ADDITIONS (93 -09) NORTH OAK RIDGE, and related (93 -11) PLAZA HEIGHTS (93 -12) HAC'S BLUFF (93 -13) ASSESSMENT ROLL NO. 286 June 22, 1993 - 8:00 pm CONSTRUCTION OF STORM SEWER, GRADING, GRAVEL BASE, CONCRETE CURB & GUTTER, SIDEWALK, BITUMINOUS BASE, SURFACING AND APPURTENANCES Total Construction Cost $ 144,211.61 Project Expenses S 34 610.78 TOTAL PROJECT COST $ 178,822.86 0 PROJECT COST BREAKDOWN 0 TOTAL CITY SHARE Wagner's Addition Park $ 2,823.30 Sidewalk, Radius, Ramp Improvements $ 43,997.90 $ 46,821.20 TOTAL ASSESSED COST S 132,001.66 TOTAL PROJECT COST $ 178,822.86 TYPICAL ASSESSMENTS Project Actual Estimated 93 -09: Wagner's /etc. $ 470 - 549 $ 450 - 620 93 -11: North Oak Ridge $ 889.12* $ 550 - 720 Hellands 3rd Addition $ 129.30 ** $ 65 - 100 Hellands 7th Addition $ 32.33 ** $ 35 - 50 93 -121 Plaza Heights $ 2,657.20 $ 2,600 -4,500 93 -13: Mac's Bluff $ 3,592.74 $ 2,600 -4,500 NOTES: * Includes storm sewer not in original estimate ** Adjusted from notices to reflect deletion of storm sewer ., ASSESSMENT ROLL NO. 286 LETTING NO. 6 PROJECT NO. 93 -09, 93 -11, 93 -12, 93 -13 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of: Project No. 93 -09 Wagner Development Corporation Plats 1 & 2, Stillings -Hoeft Addition & School District Plat by the construction of bituminous wear course and appurtenances; Project No. 93 -11 North Oak Ridge storm sewer, bituminous wear course and appurtenances; Project No. 93 -12 Blocks 3,4,5 & 6, Plaza Heights by construction of grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 93 -13 Mac's Bluff by construction of grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1994, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st, 1993, until the 31st day of December, 1994. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1993; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15th, or interest will be charged through December 31st, of the next succeeding year. "5"_ A' RESOLUTION N0. 9978 ASSESSMENT ROLL NO. 286 PAGE 2 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Hutchinson City Council this 22nd day of June, 1993. Mayor City Administrator r� �J • 0 RESOLUTION NO. 9979 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 6 PROJECT NO. 93 -09, 93 -11, 93 -12, 93 -13 WHEREAS, pursuant to an advertisement for bids for the improvement of: Project No. 93 -09 Wagner Development Corporation Plats 1 & 2, Stillings -Hoeft Addition & School District Plat by the construction of bituminous wear course and appurtenances; Project No. 93 -11 North Oak Ridge storm sewer, bituminous wear course and appurtenances; Project No. 93 -12 Blocks 3,4,5 & 6, Plaza Heights by construction of grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 93 -13 Mac's Bluff by construction of grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER AMOUNT BID Bauerly Bros, Inc. of Sauk Rapids, MN $ 144,211.61 • Wm. Mueller & Sons, Inc. of Hamburg, MN $ 156,472.58 Mid - Minnesota Hot Mix, Inc. of Annandale, MN $ 157,006.65 u AND WHEREAS, it appears that Bauerly Bros., Inc. of Sauk Rapids, MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Bauerly Bros, Inc. of Sauk Rapids, MN, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the Director of Engineering. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 22nd day of June, 1993. City Administrator Mayor 5 A: 0 0 0 METHODOLOGY • Service Area • Topographic Maps - City, USGS Quadrangles • Design Criteria • Drainage Basin Delineation 9 Pipe System Definition • Pipe Design - size, depth =14 0 0 . DESIGN CRITERIA • Residential Land Use • Typical Lot Size - 80'x170' (30' is Y2 R/W width) • Population Density - 2.53 people /DU (lot) • Average Wastewater Generated - 100 gpcd • Peak Flow Factor - 3.0 0 0 0 MISCELLANEOUS • Estimated Study Area is 5,629 Ac. excluding: - Airport & safety zones - 100 -year flood zone - "Larger" wetlands • Present Area of City Approximately 3,700 Ac. • Assumed Population Density - 8.1 people per acre From Table of City's 1991 Comp. Land Use Plan: 5.6 people per acre low density 8.8 people per acre medium density 12.6 people per acre high density ORDINANCE NO. 93 -87, 2ND SERIES • PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 10.01, SUBD. 6 BY ADDING PARAGRAPH C PROHIBITING DISPOSAL OF REFUSE WITHOUT THE EXPRESS PERMISSION OF THE OWNER OR PERSON IN CHARGE OF THE REFUSE CONTAINER, ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISION. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Section 10.01, Subd. 6 is hereby amended by adding paragraph C. as follows: C. It is unlawful for any person to dispose of or deposit refuse or junk of any kind into any public, residential or commercial refuse container without the express permission of the owner or person in charge of such container. This paragraph shall not apply to waste generated through use of public parks. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled " Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. • Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 22nd day of June , 1993. Attest: City Administrator Published in the Hutchinson Leader on First reading: June 8, 1993 Second reading: June 22. 1993 • Mayor 7-9f • RESOLUTION NO. 9975 9 RESOLUTION AUTHORIZING APPLICATION BY CITY OF HUTCHINSON FOR SERVE AMERICA NATIONAL AND COMMUNITY SERVICE ACT FUNDS WHEREAS, the City of Hutchinson has received funding from various agencies over the years, and WHEREAS, the Serve America National and Community Services Act has funds available to serve school -aged youth and disadvantaged youth for promoting national and community service activities, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the Hutchinson City Council hereby authorizes City staff to make application for said funding in conjunction with the Hutchinson School District No. 423 as a cooperating agency. Adopted by the City Council this 22nd day of June, 1993. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor r-I L J RESOLUTION NO. 9976 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE j DEPT. BUDGET VENDOR 102 Water Meters $ 200 Ton Hot Mix 7,548.0 5,200.00 I1 0 Resale & Replacement Street Maintenance (Water Street Yes Yes Water Pro Mid -MN Hot Mix The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: June 22, 1993 0 Motion made by: Seconded by: Resolution submitted for Council action by: 7- c, • RESOLUTION NO. 9986 RESOLUTION FOR CONTINUATION OF CITY OF HUTCHINSON DISPATCH FUNDING WHEREAS, the City of Hutchinson and McLeod County operate separate dispatch operations, including 911 service; WHEREAS, the county provides dispatch services to all cities, except Hutchinson in McLeod County; WHEREAS, the county has saved at a minimum the expense of three full time dispatchers plus all associated costs, including but not limited to, training, uniforms and additional supervisors/ coordinators; WHEREAS, the city feels reimburse the city for a portion otherwise county savings; the county should continue to of our on -going expenses that are NOW, THEREFORE, BE IT RESOLVED THAT the city hereby requests funding be continued for fiscal year 1994 with a reimbursement from McLeod County of $51,500 for dispatch services. This represents • the 1993 reimbursement with a cost of living addition of three percent. Adopted by the City Council this 22nd day of June, 1993. ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor 7_�6' • RESOLUTION NO. 9987 RESOLUTION TO SUBSTITUTE PLEDGED SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN OF HUTCHINSON, MINNESOTA WHEREAS, First State Federal Savings & Loan of Hutchinson, Minnesota, a city depository, has requested substitution of the following securities under the collateral agreement with the City of Hutchinson: RELEASE FHLMC REMIC 1177UC 12 -15 -21 $1,000,000.00 ACCEPT FNMA REMIC 1992 -131F 8 -25 -22 $2,000,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • THAT the City Administrator be authorized to substitute the pledged securities. Adopted by the City Council this 22nd day of June, 1993. ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor 7`F ARNOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR UKE ROAD MINNEAPOLIS, MINNESOTA 55416-1492 (612) 545 - 9000 MN TOLL FREE 800 -343 -4543 FAX (612) 543 -1793 June 7, 1993 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Petrofund Reimbursement (ShopKo Phase I) Our File No. 3244 -89031 Dear Gary: or COONSEt W1LLIAN W. CAMERON RAYMOND C. LALLIEH 301 SOUTH FOURTH STREET PRINCETON, MINNESOTA 33371 (612) 389-2214 PAX (612) 389-5306 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 567 -7575 FAX (612) 587 -4096 3 6789�p��, JUI!1993 "IVED BY. _cb) I am enclosing copies of correspondence to interested parties in connection with Mr. Collis and his claim against the city for funds held as a result of the petroleum contamination and the cleanup of isthat contamination now underway. According to information from Ken Merrill, at the end of May, we owed Mr. Collis around $17,349.00. I have discussed with him the proposed discount of 25% with a release of any further liability. He is unwilling to agree to a 25% discount because it is his view that he has very little exposure in this transaction. He recognizes, however, that it could be quite some time before he would otherwise get his money and he is willing to agree to a lot discount. Further, from the city's perspective, we are paying 7t on this obligation which is greater than the rate of return on the city's investments and so resolving the matter is to the city's advantage. I do not have any strong feelings about this matter. Perhaps we can discuss this matter in greater detail at the last meeting in .June. Best regards. Very trul rs, ARNOLD OWE 4 G. Barry Anderson GBA /pb Enclosures *CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE HAR ASSOCIATION 1' /� , "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MlN\ESOTA STATE BAR ASSOCIATION l(ll �1G-� DAVID B.AHNOLD GARY D. STEVEN A. AMDE ANDEHS ON O. RARRT ANDERSON' STEVEN S. HOOE LAURA E. TRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE" JOSEPH M. PAIEMENT JAMES OTI.EY RICHARD O. MCOEE CATHRYN D. REBER OINA M. BRANDT ARNOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR UKE ROAD MINNEAPOLIS, MINNESOTA 55416-1492 (612) 545 - 9000 MN TOLL FREE 800 -343 -4543 FAX (612) 543 -1793 June 7, 1993 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Petrofund Reimbursement (ShopKo Phase I) Our File No. 3244 -89031 Dear Gary: or COONSEt W1LLIAN W. CAMERON RAYMOND C. LALLIEH 301 SOUTH FOURTH STREET PRINCETON, MINNESOTA 33371 (612) 389-2214 PAX (612) 389-5306 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 567 -7575 FAX (612) 587 -4096 3 6789�p��, JUI!1993 "IVED BY. _cb) I am enclosing copies of correspondence to interested parties in connection with Mr. Collis and his claim against the city for funds held as a result of the petroleum contamination and the cleanup of isthat contamination now underway. According to information from Ken Merrill, at the end of May, we owed Mr. Collis around $17,349.00. I have discussed with him the proposed discount of 25% with a release of any further liability. He is unwilling to agree to a 25% discount because it is his view that he has very little exposure in this transaction. He recognizes, however, that it could be quite some time before he would otherwise get his money and he is willing to agree to a lot discount. Further, from the city's perspective, we are paying 7t on this obligation which is greater than the rate of return on the city's investments and so resolving the matter is to the city's advantage. I do not have any strong feelings about this matter. Perhaps we can discuss this matter in greater detail at the last meeting in .June. Best regards. Very trul rs, ARNOLD OWE 4 G. Barry Anderson GBA /pb Enclosures *CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE HAR ASSOCIATION 1' /� , "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MlN\ESOTA STATE BAR ASSOCIATION l(ll �1G-� DAVID S. ARNOLD OARY D. Mc DOWELL STEVEN A. ANDERSON O. HARRY ANDERSON' STEVEN S. BOOM LAURA K. FRETLAND DAVID A. BRUEDOEMANN PAUL D. DOVE" JOSEPH M. PAIMMENT JAMES UTLEY RICHARD 0. McOEE CATHRYN D. REHMR OINA M. BRANDT June 7, 1993 ARNOLD & MCDOWELL ATTORNEYS AT LAw 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 -1492 (612) 545 -9000 Omar Collis 203 South Lakeside Lake Crystal, MN 56055 MN TOLL FREE 600 - x140-4643 PAS (612) 50.1-1793 Re: ShopKo Project (Collis File); Petrofund File Our File No. 3244 -89031 Dear Omar: Or CODNS :L IrILLLfM W. c:AMERON RAYMOND C. IA,, ,, 301 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 369 -2214 FAX (612) 99-5506 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 367 -7575 PAS (612) 367 -4096 ' y7891q� a 1 JUN1993 RECEP= BY- This is just a short note you advising you that this matter will be considered at the City Council meeting on the fourth Tuesday in June. I was not able to get the matter considered on the agenda go for Tuesday of this week. Best regards. G. Barry Anderson GBA /pb gc`:`" Gary Plotz & 'CERTIPIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE DAR ASSOCIATION yIj -.( "CEIMPIED AS A REAL PROPERTY LAW SI•M.CIALIST OY T11E MINNMSOT.1 STATE OAR ASSOCIATION �/ ` DAVID B.ARNOLD . GARY D. AND ELI STEV EN A. . ANDERSON O. BARRY ANDERSON' STEVEN S. HOOE LAURA E. FRETLAND DAVID A. BRUEOOEHANN PAUL D. DOVE - JOSEPH M. PAIEHENT JAMES UTLEY RICHARD 0. XcOEE CATHRYN D. REHER OINA M. BRANDT 0 ARNOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 35416 -149 2 (612) 545 -9000 MN TOLL FREE 600- 343-4533 FAX (612) SAS -1793 Mr. William Fellows Twin City Testing Corporation 662 Cromwell Avenue St. Paul, MN 55114 Re: Hutchinson Downtown Collis) Our File No. 3244 -89031 Dear Bill: OF COUMSSL WLL M. CAXCROX RAYMOND C. I.At LIER 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)369 -2214 FAA (612) 369 -5506 C&eoet", ��72� 101 PARE PLACE H INSON, MINNESOTA 55360 June 7, 1993 93 (612) 567 -7575 (612)667 -4096 y � 01 EZ7, `� Redevelopment Project Phase I (Omar I have recently met with Omar Collis regarding the funds that the city owes to him as a result of the purchase of his property a couple of years ago. The city withheld some money because of concerns over the cleanup in the area. To the best of my knowledge, neither research done by Twin City Testing, nor observations made by the city during the tank removal process, supports any theory of liability against Mr. Collis. In fact, the tanks were removed and replaced shortly before he purchased the business. The city has proposed a 25% discount to be applied against the monies owed to him in exchange for a release of his liability. He has instead proposed a 10k figure. I write to you today with two questions. First, have any facts come to light that would indicate responsibility on the part of Mr. Collis? Second, and more importantly, how do we stand relative to the petro fund process? I believe your office was going to file the third application and was supplying some additional information requested by the Petro fund in connection with the second application. Please do not hesitate to contact me should you have any questions regarding these matters. Thank you. Best regards. Very trul ARNOLD G. Barry GBA /pb 'CERTIFIED A A CIVIL TRIAL SPECIALIST BY TILE MINNESOTA STATE OAR ASSOCIATION 'C'ERTIFIED AS A REAL PROPPAI Y LAW SPECIALIST RY TILE MINS'FS0T.1 STATE OAR ANSUCIATION F- 11� r • C • • M E M O R A N D U M DATE: Jun 22, 1993 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of Jun Attached is a listing of the delinquent water and sewer accounts for the month of Jun. Recommend service be discontinued on Tuesday, Jun 28th, 1993 at Noon. City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 q A, 1 -100- 0136 -043 1- 395- 0565 -086 David Pfeiler Judy Kopesky • 136 Sixth Av SE Box 606 Hutchinson Mn 55350 Hutchinson MN 55350 136 Sixth Av SE 565 Franklin St S 26.00 185.93 Promises $15 6/25,$11.00 7/01 1- 395- 0645 -022 1- 265 - 1066 -072 Andrew Ross Kenneth Sitz 645 Franklin St S 1066 Bradford St Hutchinson MN 55350 Hutchinson MN 55350 645 Franklin St S 1066 Bradford St 256.34 128.81 Promises 7/9/93 1- 415 - 0046 -035 1- 295- 0026 -022 Barbara Fosse Melvin Rothstein 46 Glen St N 26 Century Av E Hutchinson MN 55350 Hutchinson MN 55350 46 Glen St N 25 Century AV E 153.80 118.10 139.52 Promises 6/25 1- 420 - 0125 -001 505 Franklin St S Connie Prince 1- 295 - 0120 -072 125 Glen St S Gary Aanderude Hutchinson MN 55350 120 Century Av E 125 Glen ST S Hutchinson MN 55350 128.33 • 120 Century Av E Promises $20 6/25,7/09, 184.59 Balance 7/30 1- 420 - 0705 -082 1- 360 - 0215 -034 Mark Betker Darol Wylie 705 Glen St S 215 Division Av Hutchinson MN 55350 Hutchinson MN 55350 705 Glen St S 215 Division Av 143.09 118.04 1- 455- 0316 -071 Gary Piehl 003 316 Grove St S s Hutchinson MN 55350 St S 316 Grove St S N 55350 110.96 Xankl' St S Promises 7/9/93 22 1- 455- 0845 -074 Doug Hickler 845 Grove St S 1- 395- 0505 -015 Hutchinson MN 55350 Martin Garcia 845 Grove St S 505 Franklin St S 139.52 Hutchinson MN 55350 Promises 6/24/93 • 505 Franklin St S 181.91 t- I 1 -515- 1053 -001 1- 685- 0725 -041 Back Yard Pearl Westlund 1053 Hwy 15 S 725 Main St S Hutchinson MN 55350 Hutchinson MN 55350 1053 Hwy 15 S 725 Main St S 64.55 26.68 CC: Kraus Anderson Promises 7/3 523 S 8th St Minneapolis MN 55404 2- 610 - 0515 -062 Heath Lindquist 1- 570 - 0015 -012 514 Bluff ST Mary Ann Cheney Hutchinson MN 55350 15 Jefferson St S 515 Lakeview Ln Hutchinson MN 55350 127.55 15 Jefferson St S cc: Charles Renner 26.65 22216 Cty Rd 14 Promises 7/03 Darwin MN 55324 1 -570- 0016 -004 Sam Poshek 16 Jefferson St S Hutchinson MN 55350 16 Jefferson St S 89.54 Promises 7/9/93 • 1 -570- 0546 -097 Penney Lieder 546 Jefferson St S Hutchinson MN 55350 546 Jefferson St S 153.80 1- 680 - 0016 -072 Pizza Garden c/o Gene Dohertty PO Box 361 Hutchinson MN 55350 16 Main St N 278.64 1- 680 - 0206 -071 Elliotts Eatery 206 Main St N Hutchinson MN 55350 206 Main ST N 403.44 1- 685- 0556 -082 Judy Kopesky Box 606 • Hutchinson MN 55350 556 Main St S 118.10 u 0 TO: Gary Plotz, City Administrator FROM: Steve Madson, Chief of Polic DATE: June 8, 1993 v RE: Warning Sirens \ 1 \v V -------------------------------------------------------------- Since last fall I have been conducting an analysis of the attack /weather (Civil Defense) warning sirens in the community. The analysis consisted of the development of an inventory, placement and capability of the existing warning system. The analysis was predicated on the basis of community growth and complaints of not being able to hear the sirens during the June 16, 1992, wind storm. The last analysis, to the best of my knowledge, was conducted in May, 1977. At that time twelve (12) sirens were either installed or repositioned throughout the community based upon current needs and building placement. Since 1977, as you are aware, significant development has taken place which has created a situation where the development has exceeded the systems capacity to deliver the alert warning. The decibel capacity as well as current placement of sirens cannot project the warning signal far enough to alert certain areas in the community. Those being: Shady Ridge - Campbell Court area Oakwood Drive Lakewood Drive Burns Manor area Clifton Heights area New Fairgrounds area Jorgenson - Randall Road area Elk Drive area Additionally, with new development being planned as well as further annexation the current warning deficiencies will be exacerbated. I received numerous complaints from city residents following last years wind storm. The complaints centered on the fact that people could not hear the warning sirens. Perhaps some could not hear because there was no advance notice of the storm, therefore the sirens were activated after the wind had already begun. This would cause the siren signal to drift. However, people did not hear the sirens because they live outside the siren range capabilities. I have conferred with McLeod County Emergency Services Director Duane Hoeschen. Together we have developed a new plan which will cover the entire city as well as further annexation. The new Gary Plotz, City Administrator • June 8, 1993 Page 2 system would incorporate four (4) sirens which are rotating 127 db with DE controllers. In effect, these sirens will project the siren signal approximately a 1 mile radius (approximately four (4) square miles during full rotation), rotate 3600 and operate off from direct current storage batteries (with AC charging system) which will allow service delivery during power outages. The approximate cost for the new system equipment is $48,882.00. It is anticipated that the existing units will bring approximately $9,000.00 as trade ins. Additionally, another $5,000.00 is anticipated for installation. Therefore, the entire cost would be approximately as follows: 4 - 2001 DC Rotating Sirens @ $10,500 $42,000 4 - DC Universal Controllers @ $1,320 5,280 4 - RH Radio Receivers @280 1,120 4 - RP164 Ground Plane Antennas $57 228 4 - 10A3 Cable Connectors @ $48 192 TOTAL $48,882 LESS: Trade-in 9,000 . New Difference $39,820 Sales Tax 2,588 Shipping 450 TOTAL EQUIPMENT COST $42,858 Installation 5,000 GRAND TOTAL $47,858 The up front cost appears high, however, let me try to put this into a little differnet perspective. The new units are projected to provide service for 25 years. This would be $1,914.32 per year plus maintenance costs. The maintenance costs would be lowered by the mere fact there are fewer sirens to maintain. Also, there currently exists a need to have 12 members of the Parks and Recreation department monitor each monthly test to determined if the individual sirens are operating. By reducing the number of sirens, we reduce the number of personnel needed to monitor the monthly tests. This would free these individuals to perform other duties and thereby reduce the cost of the system by another $550 per year or $1,364.32 per year. I believe the installation of a new warning system is necessary to keep up with the growth of the community as well as providing for additional growth in the future. Additionally, it may be possible to obtain some funding from the Federal Emergency Management . Gary Plotz, City Administrator June 8, 1993 Page 3 Administration (FEMA) to assist in the installation of the new system. This possibility is currently being explored. I request that this issue be placed on the city council agenda for direction as to how the council wants me to proceed. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /lkg 93 -02 -0009 C1 r1 1 2 3 4 5 6 7 8 9 10 11 12 SIREN INVENTORY Lynn Rd & Clinton Merrill & Miller Thomas & Lake School Rd & Roberts Rd California & Highway 7 Harmony Ln & Second Av Current City Hall Franklin & Fourth Av SW College & Highway 15 N Water Plant Fifth Av SE & Ontraio Rockite Plant 113 db 115 db 113 db 113 db 113 db 113 db No Idea as to db Rating 113 db 113 db 115 db 113 db 98 db Mod. 2T22 Mod. SITT10 Mod. SA Mod. 2T22 Mod. 2T22 Mod 5A Mod. 5A Mod 2T22 Mod. 9=0 Mod 2T22 Mod. 2 E • E 0 1. CITY OF HUTCHINSON EXISTING • • • • Y OF HUT • • � i + i i • i y - ' `J 530 N.W. 6th Avenue cJeAe".�% WCViA►.ij " j"e�J Rochester, MN 55901 507/282 -2113 or 507/2882 -4243 WATS NO. 800/328 -4827, Ext. 5003 ro FAX NO. 507/282 -4106 June 3, 1993 Duane Hoeschen, Director McLeod County Emergency Management LEC, 801 East 10th Street Glencoe, MN 55336 Dear Duane: Thanks for your call, and this will confirm our discussion. Four 127 db sirens would cover the City of Hutchinson, since each of them covers a raduis of 5,200 ft. Our 2001 Series sirens available either as 240 volt single phase AC or 48 volt Battery Operated DC, The 2001 AC is User priced at $8,795.00 plus four 12 volt batteries obtained locally. Here is the pricing on the 2001DC: 4- 2001 DC Rotating Sirens @$10,500.00 $42,000,00 4- UC -DC Universal Controllers @1,320.00 5,280.00 4- RH Radio Receivers @280,00 1,120.00 4- RP164 Ground Plane Antennas @57,00 228.00 4- 10A3 Cable /Connectors @48.00 192.00 Approximate trade -in existing 10 sirens $48,882.00 ($ 9,000.00) Net difference.. 39,820.00 MN SALES TAX 6.5% 2,588.30 Estimated Shipping 450.00 Total Delivered Cost.... 42,858.30 I included everything so there wouldn't be any surprises like the Sales Tax. This would be outside figures, I'd want to look at existing sirens to see how much we could stretch for trade -in on them. FEMA requires these sirens be mounted on 60 ft. Class 2 poles, and our average cost for pole, electrical, instalation and radio work is about $3,100,00. Your local utility or contractor might be able to do for much less. I hope you'll find this helpful, don't hesitate to call if I can be of any further assistance. Sincerely, "EE ARNING SYST G. M ompson, Pr ac or oc Modulator eral Outdoor GMT, s Elwro/Mechanical Electronic rning Siren Systems ro % M� Federal Signal o O _ s= DESIGNED FOR OUTDOOR WARNING • Three distinct signals • High sound output that can cover up to four square miles • Full battery operation or battery backup (2001 DC only) • Patented stator/horn design allows highly efficient, high output operation from mini- mal battery source The 2001AC model is identical to j x D operate on AC power only. The AC I Models 2001 AC and 2001 DC are version provides an economical al- high powered rotating outdoor si- temative to the C without DC without rens that are ideally suited to pro- sacrificing sound output output vide warning for weather, fire, floods, ity. The 2001 AC can be upgraded chemical spill, hurricanes, and other 0 to battery ope�egon at any time. types of emergencies. oral Wnrning Systs" The model 2001 DC is a unique in- Federal Signal's 20a1 Siren Series novation in high power outdoor si- offers a documented signal strength ren products. R is the first of a new of 127dBCat 100 feet The2001 DC generation- arotatingunidirecfianal, will supply a minimum of 15 minutes electromechanical siren that can i of full power output from its batteries operate on bat' "The model I after an AC power loss. 2001 DC can be controlled by tale - - -- Q phone lines, push buttons or radio I The ring radiator within the projec- 0 (all optional) and can produce three for produces a 60 degree beam of j signals for various applications.. An optional AC power supply unit will sound which rotates at 2 RPM (ad- justable to 6 RPM). Steady, . Wail, allow the siren to operate on stan- and Fast Wail tone signals are stan- dard power using the batteries for dard. backup power. The high decibel output provides maximum cover- Highly efficient DC motor offers tre- age and minimum installation cost mendous reliability over conven- N Radio activation will further mini- tional AC motors commonly used in Q mize installation'costs. outdoor warning sirens. Q The 2001AC model is identical to j the 2001 DC except it is designed to D operate on AC power only. The AC I Models 2001 AC and 2001 DC are version provides an economical al- high powered rotating outdoor si- temative to the C without DC without rens that are ideally suited to pro- sacrificing sound output output vide warning for weather, fire, floods, ity. The 2001 AC can be upgraded chemical spill, hurricanes, and other 0 to battery ope�egon at any time. types of emergencies. oral Wnrning Systs" FEDERAL SIGNAL CORPORATION 530 N.W. Gth Ave. Sgm Di,nmmrC -ump wmm'g S"s Rochester, NN 55901 ,roai 5]a -amD . Gue in, o i- WO-548 -7229 (507) 2=-2113 0 \l r O O N Ca r O N w� W O M1 2001 DC SIREN CONTROL UNIT o, 2001 Siren Specifications Sound Output: 127dBC ® 100' (on axis) Operating Voltage: 48VDC Operating Current: 100 amps (nom.) Rotation: 2 -6 RPM(adjustable) Operating Temperture: - 30° C to + 60° C Dimensions: 55 "H x 37 "W x 41 "D Net Weight: 395 lbs. (180kg) Shipping Weight: 470 lbs. (214kg) 2001 DC Siren Control Unit Operating Voltage: 120 VAC, 50 -601-lz Current Requirements: 4 amps Standby Current: -. :.2 amps Continuous Signal Time: 15 min. minimum ® full output Standby Time: 20+ days (w /5 min. full signal .30° C to +60° C reserve) 'Operating Temperature: -30° C to +60° C Overall Dimensions: 48 "H' x 24 "W x 16 "D Net Weight: 141 lbs (w /o batteries) (64kg) Shipping Weight 234 lbs (w /o batteries) (106kg) 2001TR (AC Power Option for 2001 DC) Operating voltage: 220/240VAC Current requirements: 30 amps ( approx.) (50 amp service recommended) Dperating temperature: .30° C to +60° C Dimensions: 23 "H x 11 "W x 10 "D Vet Weight: 133 lbs. (60kg) Shipping Weight: 148 lbs. (67kg) Battery temperature must be maintained at -18° C or higher. !001 DC Options: !001TR AC power !001HTR Battery Warmers 001'240 Step down transformer 240 VAC r r FEDERAL SIGNAL CORPORATION sgna1 avimowcommuniry waming sysz ms ]08) 534.3400 • Omalda Illinois 1- 800 - 5484229 2001AC SIREN CONTROL UNIT (shown without transformer /rectifier) 2001AC Siren Control Unit Operating voltage: Current requirements: Operating Temperature: Dimensions: Net Weight Shipping Weight: Signal information 2201240VAC 30 amps (approx.) (50 amp service recommended) -30° C to +60° C 23.6 "Hx23.6 "Wx9.8 "D 159 lbs. (72kg) 182 lbs. (83kg) Freguencv Sweep Rate Steady: 7051-lz N A Wail: 470.7051-lz 10 seconds Fast Wail: 600 -7051-lz 3.5 seconds Signal duration: 3 minutes standard Operational sound Output: 127dBC at 100 feet Rotation: 2-6 RPM (adjustable) How To Order Siren: 2001 DC or AC Siren Control: UC'AC Siren Control Unit or UC'DC Siren Control Unit Radio Option: Specify RF, DTMF or Two -tone sequential, CTCSS frequency. BATTERIES NOT INCLUDED. RECOMMEND DELCO VOYAGER MODEL M24MF ` Federal Signal ,1 A, �g s ° T nm C s i AT LAST, A CONTROLLER THAT DOES IT ALL! • VERSATILE REPROGAMMABILITY • LCD DISPLAY • EASY SE,'gViC;1;�3 AND TROUBLESHOOTING • NO MORE CRYSTALS Federal Signal's Universal Con- troller is a radio controlled micro- processor based system used to operate devices (i.e., sirens, lights, valves, bells, process controls, etc.) that can be acti- vated by a contact closure. The Universal Controller will decode Two -Tone sequential and DTMF. FSK is available upon request. Four normally open contacts are standard, however, additional contacts are optional. The Universal Controller is equipped with a synthesized FM receiver j • Can be reprogrammed in the band (specify VHF, UHF, or low I field. band). The user programs the Universal Controller to r— j. A sr. _ individual signal sequence in one of the following ways: Outout(s), each signal sequence can control any or all of the outputs. Timing of each output can be program- med for duty cycle and total time duration. Silent Test. tests all internal circuitry that operates the output control relays. CanceV Reset. stops all output activity being executed and returns to standby condition. The Universal Controller may be programmed to respond to Two-Tone sequen- tial or DTMF (16 digit string max.) Note: When used as a siren I controller, Federal Signal output timings are preprogrammed at the factory. A security code must be i entered before reviewing or programming iW &Wwarnfnq Syat 530 N.V7, 0th Avo, Rochester, MN 559 (507) 282 -2113 FEDERAL SIGNAL CORPORATION giant Dn,sw Cmmunrty wammg syme X001531 -3cpp Omswe wirgis F8g05a8 -0729 • Capable of updating your system to DTMF anytime _ • LED indicators show: condition of the power supply; carrier sense and; output(s) on or off. art 11 16 character LCD display assists in troubleshooting and prompts for information during programming. May be programmed to respond to any Two -Tone sequential or DTMF combination. This feature eliminates the require- ment for individual tone filter boards or hardwired DTMF decoders. Programmed information may be reviewed and edited from the integral keyboard. The Universal Controller is compatible with all outdoor sirens. • 0 J 50 r1 U GENERAL SPECIFICATIONS Enclosure UC -AC and UC -EM: UC -DC: DIMENSIONS UC -AC and UC -EM: UC -DC: Operating Temperature: Relay Outputs: NEMA 3R NEMA 4 20 1/2' X 10 1/4" X 5 1/2" 19,7"X 19.7"X 11.8' Radio Receiver Antenna Impedance: Modulation Acceptance: Receiver Bandpass: Frequency Stability: -30C to +60C I Sensitivity I Low band: 4 normally open contacts High band: standard, additional contacts I UHF: optional, 50 ohms ±7.5KHz 64.0 to 3300 Hz W8IIZ,X .25uV for 12dB SINAI) .25uV for 12dB SINAD .25uV for 12dB SINAD 5 amps at 120/240VAC Selectivity: -60dB Each output separately controlled Controller /Decoder Operating Voltage: 120VAC, 60Hz, or 15 -28VDC Operating Current: 0.05 amps 0 120VAC 100ma @ 24VDC Two -Tone frequency range: 300- 3000Hz Two -Tone Timing: Programmable DTMF string length: 1 - 16 digits X11 -lIt Anctimiev 31 -a% Digit Duration: 40msec (min) Inter Digit Silence: 40msec (min) o —� e o• — C 0 .. o. e o Y�N o. I UC - DC (2001 DC only) specifications were in effect at the time of publication. Federal lignal Corporation reserves the right to upgrade or change product pacification at any time without incurring obligations. FEDERAL SIGNAL CORPORATION Signal Orvis' r Cammumly Waming Systems 'OBt 5369a0p - Owsma inino�s �- non- cea.>sva Image & Spurious Rejection: -70dB Frequency Range (Programmable) Low band: 30 to 50 MHz in 5KHz STEPS High band: 148 to 174MHz in 5KHz STEPS UHF: 450 to 470MHz in 12.5 KHz STEPS UC - AC (2001 AC only) � earr�aaciw I. UC - EM (electromechanical only) f "fill [Wff.i WON 0 rf lal r `• UC - AC (2001 AC only) � earr�aaciw I. UC - EM (electromechanical only) RESOLUTION NO. 9997 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO.8 PROJECT NO. 93 -20 WHEREAS, pursuant to an advertisement for bids for the Removal of Asbestos Containing Floor Tile and Adhesive and Appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER AMOUNT BID Skitch Enterprises, Inc. (Pro -Dec) $ 26,660.00 Technology Services, Inc. $ 34,209.00 Viking Abatement Corp. $ 34,851.00 Valley Contracting, Inc. $ 36,169.00 UNSCO, Inc. $ 36,450.00 M.A.A.C., Inc. $ 40,900.00 AND WHEREAS, it appears that Skitch Enterprises, Inc. (Pro -Dec) of St. Paull MN, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: I. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Skitch Enterprises, Inc. (Pro -Dec) of St. Paul, MN, in the name of the City of Hutchinson, for the improvement contained herein, • according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the Director of Engineering. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 22nd day of June, 1993. City Administrator Mayor lr r R r Project Name: Comm. No. Date: Time: is • HUTCHINSON CITY HALL /ion spa 6/18/93 2:00 p.m. HUTCHINSON, MINNESOTA BID TABULATION WoLD A.Rcarmm AND ENGINEERS Bidder's rr,1II v I Base Alt 1 AIL 2a Alt. 26 0.{t. 3a Alt. 3b AIL 4a Att. 4b AIL 5 All. 6 Wt 7 Alt. a Att 9 AIL 10 AIL 11a Al t lb AIL t lc Alt. t id Aft. 119 Name I E C Bid F aybb rfade.a w nee a Ida Tamao skr 1 r i q maa Saa n y Caro Wiy MMM atiae L*" Shea' LaO S sgr Prpaemn Memory SLjn a nan.M M..Mh" Pmaa flistrbmm Compnsnou' x.e. d. =r ProNpw -p I C .lawns ibal Par Q m 8reitbacnCOrW RuCliOn CO..Inc. (612)697 -5525 /Z3 y /Oa? /D� Z /7!S° 7l� y "i'� % `/ %� jnL !7 /3i 93s" 'wsa 3C�" S?raP !35 va fi° If _ 5 rO 10.0 y"a —a ��e-o /`a° Cotlson La Vine, Inc. fnf' (612)$72.6500 Z3 _ !/ 5 �' 6 /S Zo.vDd /V L'r +:a 2l�Ja4' Pr 500 005�6C> /O SL> Zo.ADn T�G�Tr O r''T 2•!b° O �'.6� �� trot -d /Odn e&o U3 &L4(J�1}ifllgt} INInc. (Goptlet State Const action (612)393 -4246 /,13 I /0ZS s58 "fd i5�`� all iz,E»7 I69'f`f l3, / �/S Assn � ,f,'S �oto�° vs f ww 57,94 'Re /z7 z3Ye We,( o °to,' Owl( l //o f Y57 � #WW g76 107-7 3777 - r05 Louis Dammann Corstruction ` r "! "/ �!c! ;V r w.( ¢d-! low qwd W't if -, add (612) 395 -2091 t /O r� /3 7 s jUZ LG L � 3ffb -7 roverv�-10 on, Inc. °�,ss° ha/'e l/dap %f Yom sf (.0 `?.{ -� !std "AreJ ,!ioP� AI WW /f /d "G( i (b12)47iS868L1 3 /oo 2,a� /2J Z.o �% /'/ /l. -yam' 7Y" Z. � 3 /3 /co I�aT 3.��' 7s -• aJ FP :$sa Lund Malin CoWructlon 7 y �-�-/ /1+ (• ( �tdd �f 4<l RdA �°! it I4 %1 ,q ✓c✓ �a 41 y it ��( .r*�✓ t/ / ,'1 (b12) 7824250 / i ; J 6c oaa 7 77ea 7,7d� 3,dleD i �.em 12 ed 6� // s °'+ i�msn y `O 5, 7 �. �,�ez� 3 j sa /tea j`ee Ira j Construction Co- / Z 1 ¢�, 4w'l c �4 y-,�! 11�fd �P y r� �°�'.t 337s�+ � .( q�1� �A.( ww ,�.( -� g 1 ! R!-/ /f w s/i� 612)moc / 3 //570/7 g /c3 9crsa �� l&`1D /S'i %s ;zo ik' 3s; y' ;r 14,0 67 / 3aza .5ww /I /a ;$- ,7 3 Prateivarrol COnslruction Servic% 234-7868 44f of ✓'I /l�r1/ 1Ft'� FPd-/ -(t ;W./ y'tv 4-e-e yl"( /h•/ -� 1t.Gt (612) l Z/3 /O $ prm `% /2 a7ty ?/pro /v�ar ! €,+ /%°r" !/S 67 /0 27 sr % fR /L Z.va �'>`.G>r Sch= Consbuction. Inc. *lilt yl-! qdd /f-i� "¢.( -t yla qol-/ ..! '4.e' 9"f-P AL°l ftlf -f .9.11 <td"t '75-1( (612) 6643731 / /Z/ 3 j 7� 3;E/' /� a?- 3�f�q� age !ice /s' a c�6 /9L4' 3 Syr! 7°�r' !' 9ba 2 s "67 3 S17 i X43 �� s3� WinkeAnonBuitdingCop. r 3 �dir•( 7 °`� sPa.%( �.! 9-!� IQ�!/ c1� 'f�-! (612) 253 -2411 /y! /o// ',ro 9%a 7 Sat' // 3od % !oa /4�6oa !6 7 3 s+'r' /.�+�+ 3 7�'° s"d ; 7S� t oT• 7- 1 HUM 1 ON C TY HA CITY OF HUTCHINSON Bid Results lone 21,1993 Item 5 wtrrrna a No. 5: Security cards 9,300 9,100 Security card access which includes cards and monitoring system at five doors. This will allow employee entrance to the building to be monitored and provide additional security. item 6 Alternate No 2D: Windows 51900 11,300 Windows at the Motor Vehicle and Council Chambers. Designed to match the design of the entrance addition. These windows will provide the only daylighting to the council Chambers and Motor Vehicle area. They are also important because they will greatly enhance the visual image of accessibility of the City Hail to the exterior of the building. Item 7 Ak att� a No_7: Flood lighting 30M 3'3W Fxerior lighting to provide light at the flag polo and west elevation of the building. They will also provide general ambiance fighting for the numerous evening meetings/ • occasions to be held at the City HaIL reilb§c� mk Im BASE BIDS $1,007,700 $1,011,700 RECOMMENDED OPTIONS BY PRIORITY Winkelman Item 1 It r No g: Ship's Ladder, Rails $ 5,200 $ 6,000 Ships ladder to mezzanine and roof hatch. Pipe rails at mezzanine. Includes roof hatch. These items are required for access to storage and access to roof. Item 2 Alternate Ng. 4a: Skylight 17,900 16,000 Gypsum board soffits and light coves with small skylights in the open office areas. Tbese items will alleviate the lack of day lighting to the open offices and interior offices. Item 3 Alt rna0No_12: Operable windows 2,100 2'000 Operable windows at the north and south windows. Windows at the west wall are fwd. This will provide some flextbflity to climate control. Item 4 �Iternate Via: Til 9 151500 9'� 14,600 • or Alt_3b: errazzo Tile or tern or and base at the reception/ lobby area. The base bid is carpet. This will provide long term durable surfaces at the reception/ lobby. Item 5 wtrrrna a No. 5: Security cards 9,300 9,100 Security card access which includes cards and monitoring system at five doors. This will allow employee entrance to the building to be monitored and provide additional security. item 6 Alternate No 2D: Windows 51900 11,300 Windows at the Motor Vehicle and Council Chambers. Designed to match the design of the entrance addition. These windows will provide the only daylighting to the council Chambers and Motor Vehicle area. They are also important because they will greatly enhance the visual image of accessibility of the City Hail to the exterior of the building. Item 7 Ak att� a No_7: Flood lighting 30M 3'3W Fxerior lighting to provide light at the flag polo and west elevation of the building. They will also provide general ambiance fighting for the numerous evening meetings/ • occasions to be held at the City HaIL AM.1 a tt :: y OF 111N. a Bmitba VAnkelm • Item 8 Alternate No. 11s: Automatic Microphone 3,%0 3,800 The auturnatic microphone mixer system maximizes gain -bcf ore - feedback and simplifies use of the system. Alte ate No. 11b: Press distribution 700 700 This is to provide multiple audio system feeds to the back of Council Chambers to facilitate press coverage of events by allowing thorn a direct food of the audio system. Alternate No. 11r- Compressor /limiter 400 400 This is to optimize system levels to mwdmize intelligibility. Compressor /limiters arc used to narrow the dynamic range of audio signals and reducing high level signals, thereby producing a more constant level signal Alternate Ng. .J Hearing impaired 1,500 1,5 This is intended for providing hearing assistance to hearing impaired persons for compliance with ADA. Includes (ti) transmitter units. Item 9 Alternate No. 11 d: Recorder 750 7$0 This is intended to be used for playback of prerecorded material for council presentations or can be aced to record council proceedings. Alternate No. I1_c: Projectors Z400 3,600 This is intended for basic 35mm slides and overhead projection use for council presentations. • Item 10 Alternate No t: Flagpoles 2,700 1,900 Add two flag po" The base bid includes one flag pole. one additional flag pole would be useful to By the U.S. and State flag. Item 11 Alternate No. 10 Masonry sign 900 1,800 A brick and stroctural glazed tile sign with aluminum letters located at the entrance drive. This will provide improved orientation as one approaches the site. Item 12 Alternate No. 6: Fully adhered roof 33,000 27,000 A fully adhered roof installation method in lieu of the ballasted method in the base bid. Total Alternates Listed as Items 1.12 $ 10&0 S 103 Given need to reduce cost impacts, alternates listed as 2 7 items 1.9 are recommended. Item 13 Alternate No. 9: Surge Protection 13,500 13,E Provides clean uninterrupted power for panel boards which serve the computers. Eliminates peaks and valleys in the normal power output of local power company. Conditions power to motors on line within building system. Also, system will arrest spikes generated from lightning. ,��u , >r ,, r • jig Of , • . . Please note that the Architect recommends budgeting $4000-SAOOO to handle unforeseen conditions due to the fad that we are extensively remodeling an wdsting budding. rept \9292 1 • • City of Hutchinson City- Hall Remodeling 111 Hassan Street Revenues q e, : Bonds of 1975 6,918 (1992 Balance) 1976 322,240 1977 49,774 1978 41,695 1979 227,706 1980 168,375 1981 32,476 Capital Projects 1992 172,000 1993 125,000 1993 150,000 0 General Fund 75,000 Water Sewer Fund 100,000 ESTIMATED AVAILABLE 1,321,185 6/22/93 COST Construction Cost 942,950 1,007,700 • ALTERNATIVES 1- 9 69,050 Over head 38,000 Bond 9,000 Contingency 25,000 30,000 1,014,950 Council Millwork 16,000 A/V 24,000 40,000 Furnishings 102,000 133,147 Fees 67,600 104,200 Fees - other 4,500 Fees a/v 14,000 Fees for Frunishings 7,000 Reimbursements 4,800 199,900 Testing 4,500 3,882 Printing 5,500 6,657 Asbestos Removal 30,000 26,660 40,000 Landscaping By City WIRE TELEPHONE - COMPUTER (allowance) 20,000 PARKING LOT OVERLAY (1) (allowance) 40,000 ------------------------ 1,294,850 1,441,296 . (1) Funding for overlay could be parking funds DIFFERENCE FURNISHING & WIRING q e, : 1� 350 P 8 R PA8 NEw TO TORN TOXX 10029 (212)415-920o "M coB EmcC 1l'SBVB1 S. W. WWMMXGI N. D. C. 90036 (202)857.0700 2 O9ACECHURCR STREET LONDON BCOP OAT. NN9LAND 44 -n -929 -3536 36. RUE T NCB8T 78009 PA 18. PRANCE 33-1-42- 65 -59 -49 35 SQUARE DE MENUS 8.1060 BRUSSELS. RELOPm 32- 2- 506 -46 -M DoRSEY & WHITNEY A P�0-- l =Ii Ppvu[owu Comgp s 220 SOUTH SIXTH STREET MINNEAPOLIS, MINNESOTA 55402 -1498 (612) 340-2600 TELEX 29 -0605 P1x (612)330 -2666 Mr. Kenneth B. Merrill Finance Director City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 JEROME P. G=GAN (612134 -2962 December 28, 1992 201 P1RST AVENIIE. S. V. SUITE 360 ROCRNSTER. MMCffRO TA 53009 (907)288 -2156 1200 FIRST INTERSTATE CENTER Dimuroe. MONTANA 59100 (f W i 252 -3800 507 DA"D90N BMLDINO GREAT PALLS. MONTANA 39401 (606)M7-3632 127 EAST PRDM STREET R18809LA. No""& 19806 (6961721 -6ozs 801 0R . SUITE 3900 DNB M0INN81 IOwA 50009 (515) 265 -1000 Dear Ken: l� You have advised me that the City of Hutchinson has excess funds remaining in debt service funds for general obligation bonds of the City which have been paid in full. You have asked what are the limits on the application of such funds by the City. Under Minnesota Statutes, Section 475.61, subdivision 4, any surplus remaining in a debt service fund for fully paid general obligation bonds of a city may be appropriated to any other general purpose by the city. Therefore, pursuant to this authority the City may appropriate excess funds in the debt service fund for fully paid general obligation bonds of the City for any general purpose authorized by the City Council. To the extent that any such bonds were retired through the issuance of refunding bonds, the bond resolution adopted by the City Council for the refunding bonds may have appropriated such excess funds to the debt service fund for the refunding bonds. This is a common practice with refunding bonds and to the extent such excess funds have been so appropriated they cannot now be appropriated for general purposes of the City. Consequently, if any bonds were retired through the issuance of refunding bonds, the bond resolution for the refunding bonds should be checked to see if the excess funds in the debt service fund for the retired bonds were appropriated to the debt service fund for the refunding bonds. J Do$sEY & WHITNEY 1 Page -2- Mr. Kenneth B. Merrill December 28, 1992 If you have any further questions, please do not hesitate to call me. JPG:cmn cc G. Barry Anderson l Yours truly, I erome . Gilligan J 0 i for Base Furnishings Budget Other additional items TOTAL Breakdown of Vendors Stcelcase (General Office Products) Krueger International Breakdown of other additional items $ 114,574.05 + S 18.572.47 $ 133,14652 S 124,275.57 8.870.95 S 133,14652 1. (6) Wrist rests $ 216.00 2. (10) Lat. flies 36 "W 4 dr. $ 4,798.70 3. (5) Lat. files 36"W 4 dr. $ 2,399.35 4. (2) Wrist rests S 72.00 5. (3) Lat. files 36W 4 dr. S 1,439.61 6. (2) Wrist rest $ 72.00 7. (2) Articulated keyboard (room 121) S 264.82 8. (2) 27 "H Pcd. FF (room 121) 4 472.80 9. (2) 27"H Ped. BBF (room 121) $ 472.80 10. (1) Bookcase 36 "W $ 204.45 11. (2) Sette S 2,72000 12. (1) End table $ 117.60 13. (1) Occasional table S 190.20 14. (2) Mayline tables $ 700.00 15. (2) Mayline tables S 831.00 16. (4) Lobby benches $ 2,628.00 Subtotal S 14,97133 Tax S 973.14 TOTAL S 18,572.47 Pricing includes tax delivered and installed. This number may vary with additional line items. 1993 q—?:), • PF4JECT NO. 93 -18 r� L J TO THE CITY COUNCIL OF H[TfCHINSON, MINNESOTA: We, 1003 owners of real property abutting on T.H. 7 East from 1000' West of Michigan Street to 1180' West of Michigan Street, hereby petition that such street is improved by construction of sanitary sewer, services, and appurtenances, pursuant to Minnesota Statutes, Chapter 429. OWNERS NAME DESCRIPTION OF PROPERTY PID #32- 117 -29 -13 -0041 - 125' 1. x 140' Lot 12, AP. W 1/2 Sec.32 Muriel Felska PID #32- 117 -29 -13 -0050 - .89 AC of Lot 12, AP W 1/2 Sec. 32 & PID #32- 117 -29 -13 -0080 - .84 AC 2. of Lot 12 AP W 1/2 Sec. 32 Robert & Karen Peterson I have caused an examination to be made of the records provided by the County of McLeod, in order to ascertain the names and addresses of each person, firm or corporation having an interest in each lot, tract or parcel for which improvement is requested and against which a special assessment will be made for the entire cost of the improvement. After making search and inquiry, I am unable to find any other persons, firms or corporation who have interest other than those listed. To my best knowledge, the persons herein named are all the owners of properties affected by the petitioned improvement. CITY OF HUTCHINSON By: Dated: Title: 9� AGREEMENT Or )WI WAIVER OF HEAR]3?G, IRREGULARITY AND APPEAL PROJECT NO. 93-18 This Agreement, is made this 22nd day of June, 1993, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Muriel Felska of McLeod County, State of Minnesota and Robert Peterson and Karen Peterson of McLeod County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owner's request, to cause the improvement of T.H. 7 East from 1000' West of Michigan Street to 1180' West of Michigan Street by construction of sanitary sewer, services, and appurtenances, and to assess the cost of said improvements to the Owner, the Owner agrees to pay said costs less City contribution, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed $9,000.00 over a period ten years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. In testimony, whereof, Muriel Felska, Robert Peterson and Karen Peterson, have hereunto set their hand, the day and year first above written. Owners: In Presence of: . Muriel Felska Robert Peterson Karen Peterson Mayor CITY OF HUTCHINSON City Administrator E 9 -5. CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MN 55350 ENGINEER'S REPORT DATE: June 22nd, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Project No. 93 -18 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. Project No. 93 -18: T.H. 7 East from 1000' West of Michigan Street to 1180' West of Michigan Street by the construction of sanitary sewer, services and appurtenances. Construction Cost . Engineering /Administration (16 %) Fiscal /Legal /Capitalized Interest (8 %) ESTIMATED TOTAL --------------- - - - - -- Assessable Cost Deferred Assessable Cost City Bonded City Other Funds MSA MNDOT ESTIMATED TOTAL -------------- - - - - -- $ 6,200.00 $ 1,000.00 $ 500.00 - $ 7,700.00 $ 7,700.00 $ S ? * S -- S 7.700.00 * ONE -SIDED BENEFIT (NO CURRENT CITY POLICY ON PICKING UP ADDITIONAL COST) JPR /PV 0 9'F' RESOLUTION NO. 9980 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 93 -18 WHEREAS, a resolution of the City Council adopted the 22nd day of June, 1993, waived Council Hearing on the improvement of T.H. 7 East from 1000' West of Michigan Street to 1180' West of Michigan Street by the construction of sanitary sewer, services and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of June, 1993. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of June, 1993. Mayor City Administrator 9 -E. u 1�1 RESOLUTION NO. 9981 ORDERING PREPARATION OF REPORT ;4_7--y NO. BE IT RESOLVED BY THE CITY COUNCIL, OF HU1OMMN, MINNESOTA: 1. A certain petition requesting the improvement of T.H. 7 East from 1000' West of Michigan Street to 1180' West of Michigan Street by the construction of sanitary sewer, services and appurtenances, filed with the Council on June 22nd, 1993, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to the Director of Engineering and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of June, 1993. 0 City Administrator Mayor RESOLUTION NO. 9982 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT PROJECT NO. 93 -18 WHEREAS, pursuant to a resolution of the Council adopted June 22nd, 1993, a report has been prepared by the Director of Engineering, with reference to the improvement of T.H. 7 East from 1000' West of Michigan Street to 1180' West of Michigan Street by the construction of sanitary sewer, services and appurtenances. Said report was received by the Council on June 22nd, 1993. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of S 7 ,700.00. 2. The public hearing is hereby waived as per Agreement of Assessment and Waiver of Hearing, Irregularity and Appeal, dated June 22nd, 1993. Adopted by the Hutchinson City Council this 22nd day of June, 1993. Mayor City Administrator `r1 y u 0 • CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MN 55350 ENGINEER'S REPORT DATE: June 22nd, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Project No. 93-19 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. Project No. 93 -19: Alan Street from School Road to Roberts Road by construction of sidewalk and appurtenances; Construction Cost $ 21,800.00 Engineering /Administration (16 %) S 3,470.00 Fiscal /Legal /Capitalized Interest (8 %) S 1,730.00 ESTIMATED TOTAL ------ -- ----------- ---- - - - - -- $ 27,000.00 Assessable Cost Deferred Assessable Cost City Bonded City Other Funds MSA MNDOT ESTIMATED TOTAL - JPR /PV S $ 27,000.00 S S S ------- -- -- - - -- S 27,000.00 9- F RESOLUTION NO. 9983 RESOLUTION ORDERING IMPROVEMENT • AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 93 -19 WHEREAS, a resolution of the City Council adopted the 22nd day of June, 1993, waived Council Hearing on the improvement of Alan Street from School Road to Roberts Road by construction of sidewalk and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of June, 1993. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of June, 1993. Mayor City Administrator i 0 9 -F RESOLUTION NO. 9984 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 93 -19 WHEREAS, it is proposed to improve Alan Street from School Road to Roberts Road by construction of sidewalk and appurtenances; WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of June, 1993. 0 City Administrator 0 Mayor 9 -F RESOLUTION NO. 9985 • RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT PROJECT NO. 93 -19 WHEREAS, pursuant to a resolution of the Council adopted June 22nd, 1993, a report has been prepared by the Director of Engineering, with reference to the improvement of Alan Street from School Road to Roberts Road by construction of sidewalk and appurtenances. Said report was received by the Council on June 22nd, 1993. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council approves said improvement and hereby waives hearing on such improvement, inasmuch as, said project is total City cost. Adopted by the Hutchinson City Council this 22nd day of June, 1993. Mayor City Administrator 0 9 -F . C June 18, 1993 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: REVENUES VS LIQUOR STORE PERSONNEL COSTS COMPARISON A comparison of revenues (sales) and personnel cost for the month of May 1992 and 1993 are: 1992 1993 Sales $138,551.16 $146,418.64 . Personnel Cost 14,713.14 17,790.79 % 10.6 12.2 Sales exclude lottery sales and DO NOT INCLUDE DISCOUNTS Personnel cost exclude workers compensation cost and unemployment costs City Hall 37 Washington Avenue West (612) 587 -5151 Parks b Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 9 -G C June 17, 1993 M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM HAZEL SITZ, PERSONNEL COORDINATOR¢ RE LIQUOR STORE CLERK COMPARISON Following is a comparison of wages and benefit costs for one full time or two part -time liquor store clerks for one year. 1 FULL TIME CLERK -2080 HRS /YR 2 PART TIME CLERKS -2080 HRS /YR CLERK A - SENIOR CLERK CASUAL CLERKS- under 20 hrs /wk STARTING PAY $16,369 STANDARD PAY )S12,979 V -1 ($7.87 /hr) I - 2 ($6.24/hr) PERA /FICA @ 12.13% 1,985 PERA /FICA @ 12.13% 1,574 INSURANCE - family med, INSURANCE - none dental, life, LTD *5,424 (or single, '2,544) OTHER BENEFITS - 80 hrs OTHER BENEFITS - none if vacation, 84 hrs holiday under 20 hrs /wk; (if over Incl. in the 2080 hrs /yr; 20 hrs, pro -rated as a % 96 hrs sick leave earned of full time) TOTAL ANNUAL COST $23.778 TOTAL ANNUAL COST 514.553 City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Prinfed on recycled roper - Police Department 10 Franklin Street South (612) 587 -2242 9- • 37It'ashmgtonAzv nze [Vest (612) 5S7 -5151 June 17, 1993 M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM HAZEL SITZ, PERSONNEL Hutchinson, Minnesota 55350 E 12 RE EARLY RETIREMENT INCENTIVE BILL The 1993 Minnesota Legislature passed an early retirement incentive bill that permits public employers to offer improved retirement benefits to employees from May 17, 1993 through January 31, 1994. The League of Cities and PERA office have provided us with basic information about the law. (PERA information is attached.) The potential impact on employees of . the City of Hutchinson follows. OPTION 1: For employees age 65 or older with at least one year of service credit, a pension formula increase can be offered by the City Council, at no cost to employer or employee. If offered, it must be available to all eligible employees. The law summary states that "until June 30, 1995, a local government cannot hire a replacement for a person who retires under this optional program 'except under position - specific action of the governing body. "' PERA interprets this to mean that a council would need to take specific action to replace any employee retiring under the option. The city has four employees who would be eligible for Option 1. One of them (Don Broten) plans to retire this summer at age 65. There has been no discussion to date with the others about any retirement plans. OPTION 2, For employees age 55 to 65 with at least 25 years of service, a pension formula increase or employer -paid health insurance can be offered. No City employees meet this guideline. The Council would need to consider action on Option 1 only. (1) Should the option be made available to eligible employees? (2) Should action be taken to replace the retiring employee(s) (on an individual basis)? Iy 192) that permits you as a public employer to offer an retirement roved incentive bill (Laws 1993 Chapter P pension formula, or employer -paid health insurance coverage — or both — to eligible members of PERA's Basic and Coordinated pension plans. To be eligible for the early retirement incentive program, employees, at minimum, must: • be contributing members ojPERA's Basic or Coordinated pension plans, • be currently eligible to draw a PER9 pension, and • terminate public employment on or after May 1711993, but before January 31, 1994. In addition, employees must: ■ be age SS or older with at least 2S years of service in one or more qu41W'ed Minnesota Public pension plans, Or, ■ be age 65 and have at least one year ojservice credit in one or more quatifted Minnesota Public pension plans. The options you may offer to employees under this early retirement program are: Option 1. An increase in the pension formula of 1/4 percent (.25 1/o) for each year of service up to the first 30 years (the maximum formula increase is 7.5 percent). There is no cost to either the employer or employee for this option. Option 2. Employer -paid health insurance for employees who are between ages 55 and 6 with certain service requirements. 5 You may offer the improved pension formula (option 1), the employer -paid health es may elect o nly, one option. insurance (option 2), or both options. But eligible employe o Eligible employees may, however, choose the improved pension option if is offered and accept employer -paid health insurance if such insurance would have been available to them before passage of the early retirement legislation. To inform our members of this new law, PERA will in June send estimates of pensions to PERA members eligible for the improved pension option. The information will include pension estimate!,both with and without the pension increase afforded by Chapter 192. In addition, PERA will report the features of the early retirement program in the summer edition of our member newsletter, The PERggraph. Questions concerning the improved pension option may be directed to PERA's Member Services Division at 1 (800) 652 -9026 or (612) 296 -7460. It is suggested that you obtain additional information about the employer -paid health insurance option by reviewing Minnesota Laws Chapter 192 or by contacting the individual or firm responsible for providing your legal services. AA 9 - -y1 June 15, 1993 Mayor and City Council Hutchinson, Minnesota Gentlemen: I understand that the 1993 Minnesota Legislature passed a bill that permits public employers to offer an improved pension formula to eligible members of PSRA, at no cost to the employer or employee. I believe I would qualify for this improved formula at my retirement this summer. I hereby respectfully request that the City Council take action to make the improved pension formula available to eligible City employees, including myself. Sincerely, r� u 0 RESOLUTION NO. 9996, A RESOLUTION ADOPTING AN EARLY RETIREMENT INCENTIVE PROGRAM BE IT RESOLVED, that the City of Hutchinson adopt the early retirement incentive program authorized under Laws of Minnesota 1993, Chapter 192, Section 108, and that eligible City employees be allowed the improved pension formula option described as Option 1 in the Law. Adopted by the City Council this 22nd day of June, 1993 Ll ATTESTt Paul L. Ackland, Mayor Gary D. Plotz, City Administrator • C 0 U TO: FROM: SUBJECT: M E M O R A N D U M DATE: June 16, 1993 Mayor and City Council Randy DeVries Mayor and Council The new water tower in the South Park is under construction, with completion in early fall. The two colors I would recommend are either the blue color that is on the other two towers, or a green color that would blend into the Park. Also at this time thought should be given as to a City logo, or some other form of Hutchinson identification, be placed on the side of the tower. I should have a cost estimate soon. cc: Gary Plotz Ken Merrill John Rodeberg Dick Nagy RD /ds City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Prm n -d on recuded paper Police Department 10 Franklin Street South (612) 587 -2242 7 -- 9 0 i re- June 18, 1993 TO: I� 1 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT:INSURANCE LIABILITY & COMPREHENSIVE COVERAGE Dennis Potter( Insurance Agent, Insurance Planners) and Mark Flatten (Risk Manager, American Risk Services) will have the renewal quotes for insurance. The insurance includes liability, comprehensive, and fire coverage. We are not adding or subtracting any major coverage or policy changes at this time. The quote has not been received in time for the packets but will be presented at the City Council meeting. The coverage renewals at Jule 1. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed an recycled paper - Police Department 10 Franklin Street South (612) 587 -1241 / e .9 DATE: American Risk Services, Inc. June 21, 1993 MEMORANDUM TO: The Hutchinson City Council Gary Plotz, City Administrator Ken Merrill, Finance Director Clarence Kadrmus, General Manager (HUC) FROM: Mark T. Flaten, American Risk Services, Inc. Dennis Potter, Insurance Planners, Inc. RE: July 1, 1993 -94 Property & Casualty Insurance Renewal Northwest Business Campus 3033 Campus Drive, Suite A418 Minneapolis, MN 55441 -2667 Tel: (612) 359 -7300 Fax: (612)539 -640 The City of Hutchinson's property & casualty insurance program renews on July 1, 1993. The program includes coverage for the Utility and City but does not include coverage for the Hospital -Burns Manor. Enclosed is a summary of the expiring year and proposed renewal principally through the League of • Minnesota Cities Insurance Trust (LICIT). The cost to maintain the current level of insurance is $254,852 with the exception of increasing the auto liability deductible from "nil" to $500 per occurrence and increasing the crime deductible from $250 to 5500. The premium represents a decrease of $6,998 which is primarily due to a overall decrease in package policy rates. This decrease (2.67 %) is based on a 14.2% property rate decrease. L J Last year, at this time, a Workers' Compensation Self - Insurance Feasibility Study was underway addressing both the City, the Utilities and the Hospital -Burns Manor. Effective February 1, 1993, the Hutchinson Hospital -Burns Manor began self - insuring their Workers Compensation exposure. To date, the program has experienced a very low claim level and is exceeding expectations. The City's Workers' Compensation program was rewritten on February 1, 1993 from a guaranteed cost program to a retrospective rated program. Therefore, the Workers' Compensation is not included in the attached exhibit. The City has received dividends from the LMCIT which represents surplus distributions. From 1987 to date, the City has received $321,157. The dividend received in 1992 was $74,688. The overall savings to the City of Hutchinson by joining the LMCIr, assuming risk through the use of deductibles and retrospective rating programs on the Workers' Compensation program has saved the City approximately $471,990 since July 1, 1987. Mr. Potter and I will be available for questions at the Council meeting scheduled for Tuesday, June 22, 1993. Risk Management Employee Benefits Consultants ` Rcvjsion Date: 21 -Ion -93 Subject of Insurance Property Limits: Rate per (00's): Deductible: Inland Marine Limits: Ram per (DO's): Deducible: Boiler & Machinery Fidelity Bond Crime Deductible: Automobile $",000 CSL Liability Deductible: Comprehonsive Deductible: Collision Deductible: Georral Liability Inverse Candem au n S",000 CSL Liability Deductible: Workers' Compumation Paperionce Modification: Payroll: • Ave Ram (Mad Neutral). Umbrella 51,000,000 CSL Liquor Liability Rcccipta: Ram/5100: Limit of Liability: Public Official Liability $600,000 Liability Demrctiblc: Airport Lability Limit of Liability: Eiangerkeepera' Liability: Total Dividends Retro Return (Additional) Losses Paid w /in dcmrctsble &-plus Available 0 0 13,300 City of Hmcluoven 1,400,000 1992 -93 1993 -94 93-92 93-92 LMM LMCrr move Percentage 58,278 50,624 (7,654) - 13.13% 29,482,402 29,848,791 366,389 1.24% 0.198 0.170 - 14.20% 5,000 5,000 3,478 3,046 (432) - 12.42% 559,691 677,836 118.145 21.11% 0.621 0.449 - 27.69 % 500 500 7,799 7,673 (126) -1.62% 3,214 3,214 0 GM% 705 834 129 18.30% 250 500 36,941 35,879 (1,062) -2.87% 0 500 500 250 500 500 500 113,193 135,127 21,934 19.38% Included Included 0 0.00% 5,000 5.000 Anniverary changed to 2/1!94 0 0 13,300 13.300 1,400,000 1.400,000 0.95 0.95 1,000,000 1,000,000 19,592 Included in GL 5,000 5,000 5,350 5,155 5,000,000 5,000,000 250,000 250,000 261,850 254,852 74,688 102,286 26,975 0 0 0.00% 0 0.00% 0.00% (19,592) 0 (195) - 100.00% -3.64% (6,998) -2.67% 711/87 to Dam 321,157 6,877 14,367 0 471,990 Prepared By: American Ri.Sa Services, Inc. Print Date: 21-Jun-93 Hutchinson Community Development Corp. 587 -7500 MEMO DATE: June 16, 1993 TO: Mayor & City Council FROM: Connie Mangan Housing & Community Development Coordinator RE: Amendment to the Downtown Life Safety Program 45 Washington Ave. East Hutchinson, Minnesota 55350 - Attached for your review and consideration is a change order for the Downtown Life Safety Program. The changes are needed because: Additional Buildings (2) Additional Sheetrock Additional Trim & Handrails Additional Wood Doors & Frames Additional Metal Doors & Frames Additional Electrical Work The increased cost is ...............337,812.30. L 9 /' CITY OF HUTCHINSON ENGINEERING DEPARTMENT 37 WASHINGTON AVENUE NEST HUTCHINSON, MINNESOTA 55350 CHANGE ORDER NO. 1 LETTING NO. TZ- PROJECT NO. 99 -7 PROJECT TITLE: Hutchinson Downtown Life SafetyInprovements CONTRACTOR: _Ouades Inc 35 - 4th Ave. NE — Hutchinson MN 55350 DESCRIPTION OF CHANGE: Additional Electrical Work Additional Shestrock Additional Doors IN ACCORDANCE WITH THE CONTRACT AND SPECIFICATIONS, THE CONTRACT AMOUNT SHALL BE ADJUSTED IN THE AMOUNT OF (ADD) j $ 37812.30 AN EXTENSION OF 180 DAYS SHALL BE ALLOWED FOR COMPLETION. THE ORIGINAL COMPLETION DATE WAS L2 /15192 , 19 AND NOW HAS BEEN ADJUSTED TO 66/30/93 , 19 —, — I I I I I (AMOUNT OF ORIGINAL CONTRACTITOTAL ADDITIONSITOTAL DEDUCTIONS AMOUNT OF ADJUSTED CONTRACTI I I I I I I $71028.50 $37812.30 j - - - -- I $108840.80 I I I I I I DATE: & A /¢ DATE: Q APPROVED: DATE: MAYOR - APPROVED: DATE: CITY ADMINISTRATOR CITY OF HUTCHINSON, MINNESOTA CHANGE ORDER NO. 1 LETTING NO. 14 . PROJECT NO. 92 -20 PAGE 2 PROJECT TITLE: HUTCHINSON DOWNTOWN LIFE SAFETY IMPROVEMENT q-4 I WORKSHEET ESTIMATED CHANGE IN COST I I ITEM I I I I I I I I CONTRACT i I I I I NUMBER i I I ITEM NAME IUNITIQUANTITYI I I I UNIT PRICE I AMOUNT I I 1 I I I 2 I 1 FIRE RATED SOLID CORE DOORS I I & FRAMES leach 1 I 26 1 646 I I 1 $16796 I i I 3 I I FIRE RATED I SHEETROCK I i ISq.Ftl. I 1367 1 $3.65 I I 1 $4989.55 I I i 4 i Stairway Risers I I I leach) I i I 30 1 I $16.00 I I 1 $480.00 I I I I I 5 1 Electrical Work I I I I $9894.95 I I 8 I 1 Metal Doors I I leach) i 2 1 $1083.50 I i 1 $2167.00 I I .1 I 9 I I Additional I Fire rated Sheetrock I I iSq.Ftl. I 866.141 $3.65 1 I I $3161.40 I I I I I I I i I I I I 10 1 Finish trim I I I I I i I i I I & handrail I I leachl i I I i I I I I I I i I I I I I I I I I I 1 I I I I I I I I i I I I 1 $323.40 I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I i I 1 I I I I I I i I I I I I_I I I I I I I I I i I I I I I i I 1 I I I I i I I I i I I I I NET INCREASE OR DECREASE I I 1$37812.30 q-4 I ew71177NS014• %3W (612)5675151 ESTMATE FOR PAYMENT LETTING NO. 14. PROJECT 92.20 ESTIMATE ND. 6 FOR THE MONTH OF: MARCH HUTCHNSON DOWNTOWN LIFE SAFETY IMPROVEMENT CONTRACTOR: QUADE'S NC„ 354TH AVE, NE„ HUTCHNSCN. MN 55550 612567SOSp PREPARED BY: P. VANDER VEEN ESTIMATE 1 ESTIMATE 2 ESTIMATE 3 ESTIMATE 4 ESTIMATE 5 ESTIMATE 6 ESTIMATE 7 ESTIMATE 6 FUND: 1960 TAX INCREMENT DEBT SERVICE CHECKED BY: CONNEMANGAN $4.08428 $3,79425 $6,671.19 516275.48 $18,014.95 $7,831.04 $8,888.75 $0.00 THE UNDERSIGNED CONTRACTOR CERTIFIES THAT TO THE BEST OF HIS KNOWLEDGE, INFORMATION AND BELIEF, THE WORK COVERED BY THIS APPLICATION FOR PAYMENT HAS BEEN COMPLETED N ACCORDANCE WITH THE CONTRACT DOCUMENTS, THAT ALL AMOUNTS HAVE BEEN PAD BY HM FOR WORK FOR WHICH PREVIOUS CERTF ICATES OF PAYMENT WERE ISSUED AND PAYMENT RECEIVED FROM THE OWNER, AND THAT CURRENT PAYMENT SHOWN HEREIN 6 DUE. ITEM NO. 1 2 9 4 5 6 7 5 9 10 SIGNATURE OF CONTRACTOR UNIT DATED: 044&1993 CON TRACT AMOUNT: CHANGE ORDER NO. _ SUPPLEMENTAL AGREEMENT N0. _ TOTAL TO DATE: TOTAL RETAINED: 5% TOTAL DUE CONTRACTOR: ALL PREVIOUS PAYMENTS: DUE ON THIS ESTIMATE: 0 571.026.50 $0.00 $0.00 572.050.80 $9,80254 $68,44826 $65,899.88 $3,106.40 N ACCORDANCE WITH THE CONTRACT DOCUMENTS, BASED ON ONSITE OBSERVATIONS AND THE DATA COLMMNG THE APPLICATION, THE SMALL CITES PROD. COORDINATOR CERTIFIES TO THE OWNER THAT THE WORK HAS PROGRESSED TO THE POINT INDICATED, THAT TO THE BEST OF HIS KNOWLEDGE INFORMATION AND BELIEF. THE QUALITY OF THE WORK 6 N ACCORDANCE WITH THE CONTRACT DOCUMENTS, AND THAT THE CONTRACTOR IS ENTITLED TO PAYMENT OF AMOUNT CERTIFIED. DONNE MANGAN, SMALL CRIES PROJECT COORDINATOR BD Be 81) ESTIMATE ESTIMATE QUANTITY UNIT PRICE TOTAL QUANTITY PAYMENT INTERCONNECTED SMOKE DETECTORS FIRE RATED 90LD CORE DOORS AND FRAMES EAp1 211 $106.00 522,388.00 FF =RATED SHEETROCK EACH 5848.00 121,816.00 17 $1,602.00 STAIRWAY RISERS SQ. FT. 4890 ±3.115 $17,648.50 so 538.114.00 ELECTRICAL WORK EACH 17I 118.00 VM8.00 8257 522 EXIT LUMP SUM 1 112,1%0.00 S1•�.00 208 s3xm INTERCONNECTED HEATING INTERCONNECTED HEAT DETECTORS LUMP SUM I s3,211.00 13211.00 10.00% METAL DOORS EACH - 5 1157.00 $785.00 p 57'00 CK DOOR - TAPING, PRIMING 8 PAINTING EACH 0 11,069.50 $0.00 1 1157.00 RSON BARBER SHOP - ICARE -BOLFR ROOM CLOSE ODOR LUMP SUM LUMP SIAM 0 0 5550.00 10.00 2 "- I 12.187.00 :550.00 - -� LOCKS - CLOSE OFF DOOR L LUMP SLIM - 0 1220.00 $1210.00 10.00 $0.00 1 $220.00 III' LOOKS -CELNG LUMP SIM 0 p.pp $0.00 1 $1,210.00 BOARD LUMP SUM 0 sm.00 $0.00 1 5220.00 ADDITIONAL WORK AT ALRICKS PER INVOICE 114271 LUMP SUM LUMP 0 $220 $0.00 1 $880.,,,, TOTAL LETTING NO. 14, PROJECT NO.92 -20 SIAM 0 $216.35 10.00 $7 1 561. $216.95 $71,02650 $72.050.60 19 _/ i Hutchinson Community Development Corp. 587 -7500 MEMO DATE: June 18, 1993 TO: Mayor & City Council _ FROM: Connie Mangan 11 CrM HCDC Coordinator RE: Regarding Downtown Commercial Loan Program 45 Washington Ave. East Hutchinson, Minnesota 55350 („ Attached for your review and consideration is the City of Hutchinson •Downtown Rehabilitation Loan Program Design /Guidelines /Procedural Guidelines. The HCDC Finance Committee reviewed the Guidelines at their June 15, 1993 meeting and recommended to the HCDC Board the following loan terms: 6% interest 15 year term The HCDC Board met on June 18, 1993 and recommends the following changes to the guidelines: 6% interest.... 15 year term or 4% interest.... 1O year term at the option of the building owner Also, The HCDC Board recommends the following addition to Section IV.B: 1. The loan would be assumable by a buyer of the building after a full review by the HCDC Finance Committee. 9 -/�, CITY OF HUTCHINSON • DOWNTOWN COMMERCIAL REHABILITATION LOAN PROGRAM DESIGN GUIDELINES /PROCEDURAL GUIDES The purpose of the City of Hutchinson's Commercial Rehabilitation Loan Program is to encourage preservation and beautification of downtown buildings by enhancing their original characteristics through restorative improvements to -the exterior facade. The City of Hutchinson will provide assistance to eligible applicants for the rehabilitation of private properties. The following procedural and design guidelines will be utilized by the city. The Hutchinson Community Development Corporation's Finance Committee will review the applicants financial statements to determine if the applicant has the financial capacity to service the loan. The City of Hutchinson's Downtown Design Review Committee will review all facade improvement to determine if the proposed improvement is consistent with the City of Hutchinson Mainstreet Redevelopment Plan. ELIGIBLE PROPERTIES Downtown Commercial Rehabilitation funds will be used to improve properties which meet the following criteria: • A. The property to be improved must be within the Downtown target area. The target area, which was designated by the City of Hutchinson, is shown on a map which is attached as Exhibit 1. B. The property must be a commercial structure or a mixed used structure partially utilized as commercial. C. The property must be a permanent structure. D. The property must be determined feasible for rehabilitation. As a guideline, if funds exceeding 5o percent of the fair market value of the structure are necessary to bring the structure in compliance with local codes, the structure is not feasible for rehabilitation. Exceptions to this guideline may be granted by the City of Hutchinson Downtown Design Review Committee. E. Improvement of the property must be consistent with the City of Hutchinson's Downtown Development Plans that have placed emphasis on preserving original building character. F. The property to be retiabilitated must be considered 1 substandard under the local definition and rehabilitation must be necessary for elimination of blighting influences. Exhibit 2. II. ELIGIBLE IMPROVEMENTS Improvements made with Downtown Commercial Rehabilitation Loan Program funds shall comply with the following program guidelines: A. The rehabilitation work- _wwstfibe -necessary -.to eliminate blighting influences as considered by the city's local definition of substandard conditions. Each improvement must be a permanent general improvement. Permanent general improvements shall include alteration, renovation or repairs upon and in connection with existing structures, which correct defects and deficiencies in the property affecting directly the aesthetics of the property or the safety, habitability, energy consumption of the structure. B. The structure to be rehabilitated must have a remaining useful life to allow the loan funds used on the project to be amortized over such life in an economically prudent manner. isC. Improvements made to builriings_must _ be in compliance with all applicable health, fire prevention, building, housing and energy codes and standards; provided, however, that no application shall be denied solely because the improvement will not bring such property into full compliance with these codes. D. Funds will not be eligible for the purposes of refinancing an existing debt, working capital needs or inventory. The program will not finance any improvement that was begun before application for such funds. The program will not pay for acquisition or work involving movable furniture or fixtures not allowed under IRS regulations to be depreciated at the same rate as the building. 0 E. Upon completion, the structure must comply with the Minnesota State Building Code for rehabilitation work, as this is the standard the City of Hutchinson has adopted, and also meet the Minnesota Energy Efficiency Standards. F. At least two independent quotes must be obtained for each improvement. 2 III G. As a condition of obtaining the Downtown Commercial Rehabilitation funds, the City of Hutchinson has established the following design guidelines: 1. Rental housing rehabilitation. a. Rehabilitation. Standards include health, life safety and building code, plumbing, electrical, energy - related improvements, HUD Section 8 standards, heating, security and handicap accessibility. After rehabilitation that rental unit must meet HUD Section 8 standards. b. Roofing. C. Exterior improvements Exterior facade improvement includes masonry cleaning or painting, window repair or replacement, door repair or replacement, entryway remodeling, signage, removal of non- original materials such as aluminum sheeting, and restoration or the building's original appearance. d. Preserving original building character. Maintaining the original form, integrity, historic character and distinguished materials of a building or site. Repointing mortar joints. Repairing deteriorated architectural features. e. Electrical and plumbing Service updates. f. Handicapped accessibility and bathrooms g. Enercry Efficencv Improvements h. Signs and awnings ELIGIBLE RECIPIENTS A. Any owner may apply for a building rehabilitation loan if they are located within the boundaries of the downtown target area. All individuals having an ownership interest in the structure that is being considered for the rehabilitation project must join in the application including contract holders. In the event of a Life Estate, at least one -third of the said parties must join in the application. r1 . IV. REHABILITATION FINANCING AND TERMS The following types of assistance will be available to eligible property owners for the Downtown Commercial Rehabilitation Loan Program and Downtown Residential Rehabilitation Loan Program. A. Loan Amounts Under the Downtow=- -Commercial Rehabilitation Loan Program, the maximum loan amount is $60,000. Based on the program guidelines, the Hutchinson Community Development Corporation Finance Committee may approve a larger sum on corner lots and on buildings covering more than the equivalent of one city lot. 2. Under the Downtown Residential Rehabilitation Program, the maximum loan amount is $15,000 per apartment unit. 3. Building Additions are not allowed. Interior remodeling is not allowed except for handicapped accessibility, handicapped bathrooms and insulation. B. Terms 1. The City of Hutchinson's Downtown Commercial Rehabilitation Loan Program will provide an installment loan at 6% interest for a term of 15 years. The loan will come from the City of Hutchinson's Revolving Loan Program. V. GENERAL CONDITIONS A. The proceeds received from the repayment of loans originated with the Downtown Commercial Rehabilitation Loan Program funds will be utilized to establish a revolving loan fund to provide funds for rehabilitation on an on -going basis. B. The City of Hutchinson's Downtown Commercial Rehabilitation Loan Program and the City of Hutchinson's Downtown Residential Loan Program will be secured by a mortgage. VI. APPLICATION AND SELECTION PROCEDURES A. Outreach. The Hutchinson Community Development Corporation, the Mainstreet Organization and the project VII administrator will be responsible for contacting the property owners of the downtown target area. B. Application intake Applications will first -come, first -served basis by administrator based upon applicability guidelines. During the preliminary application, the committee will make determinations: )e received on a the program to the program review of an the following 1. The HCDC Finance committee will review the application to determine if the applicant appears to be an acceptable credit risk based upon credit history and repayment ability. 2. The Downtown Design Review Committee will review the application to determine if the proposed work fits the Downtown Revitalization Plan. C. Property inspections Once an applicant is found to have met the program guidelines and is eligible for rehabilitation assistance, the Hutchinson building inspector and /or the program administrator shall conduct an inspection of the property. At this inspection, there shall be a determination. if corrective actions are necessary for the property to conform to the City of Hutchinson's rehabilitation standards. D. Work Bids. Upon completion of the initial inspection, the program administrator shall prepare a listing of the work necessary to bring the property in compliance with the City of Hutchinson's rehabilitation standards, the State Building Code inclusive of the Minnesota Energy Efficiency Standards. The building owner will be responsible for getting 2 work bids for each work item. CONTRACTING REQUIREMENTS A. The contract for rehabilitation will be let by the property owner and will be between the owner and the contractor. B. Change orders. All change orders to the contract require the signature of both the owner and the program administrator and contractor. C. Acceptance of work. Interim inspections will be made by the program administrator and /or the Hutchinson building inspector to monitor work progress. Final inspections will also be required to ensure that the work has been completed in a satisfac_ory manner. 5 VIII. REHABILITATION ASSISTANCE INDIVIDUAL CASE FILES Individual case files shall contain a complete record of all project activities as outlined on the Commercial Rehabilitation Checklist. Each project will have its own file. Within each file there shall be documentation to record the chronological history of the project. These files shall be maintained for a period of not less than three years following submission of the final financial report. A. Application for assistance This form shall provide specific information regarding the property to be improved. B. Property inspection report The property inspection report will be prepared by either the program administrator or the Hutchinson building inspector. The report will include a specific descriptive account of the condition of the property and all corrective actions necessary. C. Work List. This form shall be prepared by the program administrator or the Hutchinson building inspector and shall indicate the eligible improvements. D. Copies of bids. A minimum of two bids for each work area is required. E. Property owner- contractor contract An agreement entered into by and between the property owner and the contractor who was selected to perform the work. F. Notice to proceed. A formal release issued by the city upon rehabilitation loan closing which indicates the term of the rehabilitation construction period. No contractor shall commence with any work prior to receipt of a notice to proceed with the work signed by the city's program administrator. G. Completion certificate An official document signed by the property owner, contractor and the City of Hutchinson indicating rehabilitation of a specific property is satisfactorily completed. H. Repayment agreement The repayment agreement must be signed by all parties having an interest in a specific property to be improved the City of Hutchinson Downtown Commercial Loan Program and the City of Hutchinson Downtown Residential Rehabilitation Loan Program. This document must be signed before a notice to proceed issuance is given. I. Financial Review. The building owner shall complete a property information sheet, financial statements and an income statement or IRS schedule C and if a partnership or corporation a balance sheet. The HCDC Finance- Committee will review the information to determine if the applicant has the financial capacity to service the loan. J. Lien waivers. Lien waivers from material suppliers and /or subcontractors shall be obtained by the contractor and furnished to the city prior to final payment. IX. COMPLAINT PROCEDURE Complaints concerning the rehabilitation programs shall be in writing and addressed to the City Administrator, City Hall, 37 Washington Avenue West, Hutchinson, MN 55350. The program administrator will contact the applicant and attempt to resolve the problem. A written response will be made within 15 working days. If the applicant is not satisfied with the response, an appeal may be made to the City Administrator. A meeting of the Downtown Design Review Committee or the HCDC Finance committee will be scheduled to hear the complaint. Their response will be in writing and made within five working days. Should the applicant remain dissatisfied with the resolution, the matter may be referred to the Hutchinson City Council. If the applicant remains dissatisfied with the resolution, the applicant may appeal to the Minnesota Department of Trade and Economic Development. X. AMENDMENTS, DIRECTIVES These procedural guidelines may be amended or supplemented from time to time by the City of Hutchinson by issuance of revised pages to be effective as of the date of issuance. 7 CITY OF HUTCHINSON DOWNTOWN COMMERCIAL REHABILITATION LOAN PROGRAM APPLICATION FORM DATE ---- --- ----- - -- --- GENERAL INFORMATION 1. Applicant: ------------------------------------------------------------- (Name) (Address) (Phon 2. Property Owner -------------------------------------------------------------- (Name) (Address) (Phone #) 3. Site: ------------------------------------------- (Business Name) (Address) PROJECT DESCRIPTION 1. The rehabilitation will include: i FINANCIAL INFORMATION 1. Estimated project cost: S ----------------------- ect. $ -------------------- ------------------------------------------------------------------------------- I hereby affirm that all information above is true and correct to best of ■y knowledge. I have read and agree to abide by City of Hutchinson Downtown Commercial Loan Program Guidelines and the Program's Design Guidelines. Signature Date ------------------ -------- --------- ------ -- - - -- ---------- - - -- -- ------------------------------------------------------------------------------- BUILDING OWNER CONSENT (IF OWNER IS NOT APPLICANT) 1+ ---------------------- - - - - -, owner of the property mentioned in this application, have reviewed the proposed project with the applicant and consent to have the work done as proposed. In addition, I agree to sign the payment Agreement with respect to his project. Signature Date ----------------------- -- ---- ----- ---- ----- - - --- -- ----------- -- -- -- CITY OF HUTCHINSON, MINNESOTA DOWNTOWN COMMERCIAL REHABILITATION LOAN PROGRAM THIS AGREEMENT, made and 19----, by and between (hereinafter referred to having its principal Hutchinson, MN 557,56. CONTRACT entered into this - - - - -- day of ----------------------------------------- as "Owner ", and the City of Hutchinson), office at 37 Washington Ave. West, WITNESSETH that this Aqreement intends to provide the City of Hutchinson and the Owner to jointly identify the terms of the Downtown Revitalization Project as it relates to the real estate hereinafter described, but only on condition that the owner executes this agreement. NOW, THEREFORE, the City of Hutchinson and the Owner, or the condsiderations hereinafter set forth, agree as follows; ARTICLE I A. Total Costs The project cost necessary to complete all rehabilitation of the real estate situated in the City of Hutchinson, Minnesota, and is legally described as; include the total rehabilitation cost amount of B. City of Hutchinson - Revolving Loan Program - Financial Commitment (6% interest - 15 year term). The City of Hutchinson, pursuant to the provisions of the Downtown Commercial Rehabilitation Loan Program Policies and Procedures agrees to provide an istallment loan at three percent interest for a term of fifteen years. C. Dispersal of Funds �J 0 The City of Hutchinson will make payments only after completion of work: to be performed, an inspection has been conducted by the City Building Department of work by the Owner, and the appropriate lien waivers • submitted to the City. 0 D. Ownership The signatory assures that she /he has the ownership of the property. ARTICLE II - CONTRACT DOCUMENTS controlling The Contract shall consist of the following component parts: A. This instrument; E. Mortgage; C. City of Hutchinson Prommissory Notes; D. Declaration of Purpose; E. bid Documents as selected by property owner; F. Letter of loan approval from the Hutchinson Community Development Corporation - Finance Committee; G. Letter of design approval fornm the City of Hutchinson - Design Review Committee; This instrument, together with other documents enumerated in this Article I1, which said other documents are as fully a part o+ the Contract as if hereto attached or herein repeated for the Contract. ARTICLE III - TIME FOR COMPLETION Work shall be completed with 90 days of the date of this Contract unless an extension is granted by the City of Commercial Rehabilitation Loan Progam. ARTICLE IV - CHANGE OF ORDERS All work shall be performed exactly as indicated in the Work. Specifications. All changes must be written as Change Orders, signed by the Contractor, accepted by the Owner, and approved by the City of Hutchinson. No payments will be paid for from the City of Hutchinson Downtown Commercial Rehabilitation Loan Program funds except in accordance with Work Specifications and duly executed Change Orders. ARTICLE V - INSPECTIONS Inspections will be made by the City during the course of the construction work and also after all wort: has been completed. Is The City shall determine when intermediate inspections requested by either the Owner or the Contractor are necessary, but such inspections should not be deemed by either the Contractor or the Owner as exhaustive or supervisory. LJ IN WITNESS WHERE OF, the parties here to have made and executed this Agreement the day and year above written. CITY OF HUTCHINSON DOWNTOWN COMMERCIAL LOAN PROGRAM OWNERS BY: ITS: ATTEST: STATE OF MINNESOTA) ) SS COUNTY OF MCLEOD ) On this day of . - --- - -- _________, 19____, before me a Notary Public, within and for said County, personally appeared -------------------------------------------- to me known to be the ----------------- person(s) described in and who executed the foregoing instrument and acknowledged that ----------------------- executed the same as free act and deed. NOTARY PUBLIC STATE OF MINNESOTA) ) SS COUNTY OF MCLEOD ) On this _ day of ___________ - - -'- ___1 19____, before me a Notary Public, within and for said County, personally appeared ----------------------------------------- to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged that ----------------------- executed the same as free act and deed. NOTARY PUBLIC r L_J • O- U -�� \� EXHIBIT 1 �1 � IlCOYe l/(YV( YO7 TY /I{aT H L 1 mug r[Yu( Le - ni {r {rout IauTY ~ r r {CCCYS ll[!Y[ TI soul. (r lam! �=Lj I - I L eI TMI[1 11(-4( l 1 1 i CI T Y 0= H i CI:I -N'SON CENTRAL CCMMEZC1Al D1STRIC L EXHIBIT 2 RESOLUTION OF THE CITY OF HUTCH[NSON DETERMINING THE PROJECT AREA AS MEETING THE 'SLUM & BLIGHT' DEFINITION . WHEREAS; the area hounaed by the river on the north, Fourth Avenue South on the south, the west side of Hessen Street on the east, and the east side of Franklin Street on the vest in the Central Business District all a pert of a previously designated Redevelopment District persuient to MS. 273.73 Sub. 10, shall be the 'Project Area'. NOW THEREFORE BE IT RESOLVED; that the City of Hutchinson has assessed and evaluated the buildings in the 'Project Area' and found them to be in a deteriorating condition by reason of dilapidation, obsolescence, faulty arrangement or design, overcrowding, lack of ventilation, under or over heating of building, electrical and plumbing in disrepair, structural deficiencies in the exterior envelope, poor energy efficiency and handicap eccessability. Serious deterioration of buildings includes the following: chipped and dirty paint; eroded, chipped end cracked bricks arri masonary; foundations cracking end becoming unstable; architectural features covered over, removed, or altered; lack of prcper roof and well insulation; leaking roofs; disrepair or lack of rain leaders; no insulation value in single park d.)ors and vi Mows; inefficient furnaces and air conditioner units; doors and windows need calking; lack of rear access to buildings where customer parki rg is located; buildings don't meet fire code due to lack of sprinkling; voter pipes are bursting; bathroom fixtures are cracked and not functioning properly; undersized electrical wiring or old systems; evnilps are torn or missing; need to after inside layouts to take advantage of restored buildings and better utilize space; water lines are inadequate in stn to sprinkle buildings; city voter has a chemical buildup coupled with a copper line problem where these feed ins to the buildings are corroding and breaking; Some entrances have steps making buildings inaccessible to handicapped. A shopping mall and plaza have meant less shopping in the Project area, thereby reducing the income to building owners to do necessary rehabilitation. Apartment rent in the Project area isn't adequate to rehabilitate apartments. BE IT FURTHER RESOLVED; the conditions do exist in the 'Project Area' as described in M.S. 273.73, Sub. 10. 'Redevelopment district' means a type of tax increment financing district consisting of a project, or portions of a project, within which the authority finds by resolution that one of the following condition reasonably distributed throughout the district, exists: 70 Percent of the parcels in the district are occupied by buildings, streets, utilities or other improvements and 20 percent of the buildings are structurally substandard and an additional 30 percent of the buildings are found to require substantial renovation or clearance in order to remove such existing conditions es: inadequate street layout, incompatible uses or land use relationships, overcrowding of buildings on the land, excessive dvelling unit density, obsolete buildings not suitable for improvement or conversion, or otter indentified hazards to the health, safety and general veil being of the community. BE IT FURTHER RESOLVED• the City of Hutchinson proposed to provide rehabilitation assistance via the Main Street and Uptown Rehebilitaii --a Program in the 'Project Area' using public and Private sector tirdings. AND BE IT FURTHER RESOLVED • base on the content of MS. 273.73, Sub 10 and the deficiencies • listed above, the City of Hutchinson finds the 'Project Area' is a 'Slum & Blight' area. DAVID B. ARNOLD . GARY D. MCDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. HOPE LAURA E. PRETLAND DAVID A. BRUEOGEMAMN PAUL D. DOVE" JOSEPH M. PAIEMENT JAMES UTLEY RICHARD O. McGEE CATHRYN D. HEBER GINA M. BRANDT • 0 June 16, 1993 AANOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416-1492 (612) 545 -9000 Gary D. Plotz, City Administrator Hutchinson :City Hall 37 Washington Avenue West Hutchinson, MN 55350 RE: Crow River Arts, Inc. Our File No. 3188 Dear Gary: MN TOLL FREE 600-343 -x545 FAX (612) 545 -1793 OF COONSEL WILLIAM W.0 ZRON RAYMOND C. LALLIER 501 SOUTH FOURTH STREET PRINCETON MINNESOTA 33371 (612) 369 -2214 FAX (6121 389-5506 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 567 -7575 PAX (612) 567 -4096 41- o rJ�UNM3 D NN N s BY I am enclosing herewith for council consideration at the next regularly scheduled council meeting, a proposed lease between Crow River Arts, Inc. and the City of Hutchinson. I did not use our standard commercial lease form because there are a number of features to this transaction which are not contemplated by such a form. I do want to draw your attention to a couple of matters. The rental amount is set at $5,000.00 which is less than the amount presently paid by Crow River Arts, Inc. for their existing space. I presume this is as was intended. Also, utility expenses are bome entirely by the city because there is no way to meter water, electricity and gas usage for the space involved in this transaction. I do not have the drawing in hand nor do I have the legal description. It is my understanding that Ken was going to furnish the legal description so that the lease could be completed and that the Director of Crow River Arts, Inc. was going to furnish the appropriate drawing after she finishes conferring with the Chief of Police regarding the exact makeup of the rental property. CERTIFIED AE A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Gary D. Plotz June 16, 1993 Page 2 Please do not hesitate to contact me if you should have any questions in connection with the preparation of this lease. Thank you. Best regards. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA/pb Enclosure 0 u 0 AM Form No. 1535 MM. Devi, L g.l Forma GENERAL LEASE This is a lease. This Lease is dated 6/29 , 19 93 . It is a legal agreement between the Tenant and the Landlord to rent the property described below. The word LANDLORD as used in this Lease means the City of Hutchinson and the Landlord's address is 37 Washington Avenue West, Hutchinson MN 55350 The word TENANT as used in this Lease means Crow River Arts, Inc., a Minnesota corporation This Lease is a legal contract that can be enforced in court against the Landlord or the Tenant if either one of them does not comply with this Lease. 1. Description of Property. The Property is located at 44 Washington Avenue West Hutchinson in the County of McLeod , State of Minnesota, on property described as follows: 2. Term of Lease. This Lease is for a term of one year beginning on _September 1 1993 and ending on August 31 1994. See attached Exhibit A for additional terms. 3. Rent. a. Amount. The rent for the property is Five Thousand and no/100 ----------------------- Dollars (85,000.00 )per year payable in equal monthly installments of $416.67 commencing on the first of September, 1993 and continuing on the first of each month b. Payment. The rent payment for each month must be paid before the f irst of the month at Landlord's address. Landlord does not have to give notice to Tenant to pay the rent. 4. Quiet Enjoyment. If Tenant pays the rent and complies with all other terms of this Lease, Tenant may use the Property for the term of this Lease. If this Lease is for a residence, Tenant promises that the House or Apartment and the property on which the House or Apartment is located will not be used by the Tenant or others acting under his or her control td manufacture, sell, give away, barter, deliver, exchange, distribute or possess with intent to manufacture, sell, give away, barter, deliver, exchange, or distribute a controlled substance in violation of any local, state, or federal law. 5. Right of Entry. Landlord and Landlord's agents may enter the property at reasonable hours to repair or inspect the Property and perform any work that Landlord decides is necessary. In addition, the Landlord may show the Property to possible or new Tenants at reasonable hours during the last ninety (90) days of the Lease term. Except in the case of an emergency, Landlord shall give Tenant reasonable notice before entering the Property. 6. Assignment and Subletting. Tenant may not assign this Lease, lease the property to anyone else (sublet), sell this Lease or permit any other person to use the Property without the prior written consent of the Landlord. If Tenant does any of these things, Landlord may terminate this Lease. Any assignment or sublease made without Landlord's written consent will not be effective. Tenant must get Landlord's permission each time Tenant wants to assign or sublet. Landlord's permission is good only for that specific assignment or sublease. 7. Surrender of Premises. Tenant shall give Landlord possession of the Property when this Lease ends. When Tenant moves out, Tenant shall leave the Property in as good a condition as it was when the Lease started, with the i exception of reasonable wear and tear. 8. Default. If Tenant does not pay the rent or other amounts when due or if Tenant violates any agreement in* Lease, Landlord may take possession of the Property. If Tenant does not move out, Landlord may bring an eviction action. The Landlord may rent the Property to someone else. Any rent received by Landlord for the re-renting shall be used first to pay Landlord's expenses for re- renting the Property and second to pay any amounts Tenant owes under this Lease. Tenant shall be responsible for paying the difference between the amount of rent owed by Tenant this Lease and the amount of rent, if any, received by Landlord from the new tenant plus the expenses paid by the Landlord, including court costs and attorneys fees. If Tenant violates a term of this Lease and Landlord does not terminate this Lease or evict Tenant, Landlord may still terminate this Lease and evict Tenant for any other violation of this Lease. If this Lease is for a residence, Tenant agrees that (a) Tenant will not unlawfully allow controlled substances in the Apartment; and (b) the common area and building in which the House or Apartment is located will not be used by the Tenant or others acting under his or her control to manufacture, sell, give away, barter, deliver, exchange, distribute, or possess a controlled substance in violation of any local, state, or federal law including, Minn. Stat. Chapter 152. This agreement by Tenant is not violated if a person other than Tenant possesses or allows controlled substance in the House or Apartment or in the common areas or building if an Apartment unless the Tenant knows or has reason to know of the of the activity. 9. Abandoned Personal Property. When Landlord recovers possession of the Property, then Landlord may consider Tenant's personal property on or in the Property to also have been abandoned. Landlord may then dispose of the personal property in any manner that the Landlord thinks is proper. Landlord shall not be liable to Tenant for disposing of the personal property. 10. Heirs and Assigns. The terms of this Lease apply to the Tenant and Landlord. The terms of this Lease also apply to any heirs or legal representatives of Tenant or Landlord and any person to whom this Lease is assigned. LANDLORD: TENANT: e ity o Hutchinson y: is ayor row iver rts, Inc. y: is rest Ank STATE OF MINNESOTA COUNTY OF I " The foregoing instrument was acknowledged before me this day of _,19 91 by (Signature of Person Taking Acknowledgement) (Title or Rank) THIS INSTRUMENT WAS DRAFTED BY: G. Barry Anderson (Name) Arnold & McDowell 101 Park Place (Address) liutrhi mw s9isf) EXHIBIT A ADDITIONAL TERMS 11. Term of Lease. If this lease is not renewed or cancelled, following expiration of the lease, the tenancy shall he month to month. 12. Insurance. Tenant shall procure a general liability policy for premises liability, and other general liability conditions, with coverage and amount at least equal to $500,000.00. 13. Liabilitv of Tenant. Tenant agrees that landlord shall not be liable for any damage, either to persons or property or the loss of the property sustained by Tenant, or by any other persons due to the premises or the buildings, equipment, fixtures, appliances or machinery, or the halls, passages, and sidewalks or streets adjoining the building due to the same or becoming out of repair or defective or due to the occurrence of any accident, or due to any act or neglect on the part of the Tenant or any occupant or user of the building or by the bursting of pipes or by any other instrumentality or agency connected with the premises and further, tenant agrees to indemnify the landlord for any such claims. 14. Snow and Ice. Tenant shall keep the sidewalks bordering on the premises at all times free from ice and snow and other obstructions and to neither waster nor misuse water, . electricity, gas, steam or any other utilities, which utilities shall be furnished by the Landlord. Tenant understands that the Landlord, from time to time, may, at its sole option, assist in snow removal but any such assistance does not relieve Tenant of Tenant's obligations under this paragraph. 15. Taxes. Landlord shall pay any taxes associated with the property. 16. Diaeram of Premises. Attached and marked as Exhibit B is a diagram of the premises covered under the terms of this lease. There shall be no alterations to the property without the expressed written consent of the Landlord. Landlord and Tenant acknowledge execution of this lease and receipt of a copy of the executed lease. Landlord: The City of Hutchinson By: Its Mayor Attest: Gary D. Plotz City Administrator Tenant: Crow River Arts, Inc. By: Its President State of Minnesota Department of Public Safety t'^,,V �s 395 John Ireland Boulevard 9y Room 210 Transportation Building St. Paul, Minnesota 55155 CFO �G £6Z8ZLZ9 " June 14, 1993 TDD(612) 297 -2100 Ms. Marilyn J. Swanson Administrative Secretary City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Ms. Swanson: Thank you for working with the Department of Public Safety, and for Providing a new location for the State to conduct motorcycle skills tests. The enclosed leases agreement reflects this new location. Please review this lease and indicate your approval by having authorized persons sign and date all five copies of the agreement. a signeo city resolution is also required before this agreement can be processed. Resolution must state that the city board has voted and approved this lease agreement, and must also state who from the city has authority to sign and enter the city into this agreement. Attach the signed resolution to this agreement when you forward documents to me. All authorized signatures on this lease must be original, so please don't use carbon paper or a stamp. Return all signed documents to: Janet Weber Contract and Grant Officer Fiscal & Administrative Services Department of Public Safety 395 John Ireland Boulevard Room 210 Transportation Building St. Paul, MN 55155 A signed and executed copy of this lease will be returned to you once this agreement has been processed. If you have any questions, please contact me at (612) 297 -1963. Sincerely, aWeber act and Grant Officer 9- 0 RESOLUTION NO. 9988 RESOLUTION TO ENTER INTO LEASE AGREEMENT WITH STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY, FOR MOTORCYCLE SKILLS TEST EXAMINING AREA WHEREAS, the State of Minnesota Department of Administration, acting on behalf of the Department of Public Safety, Driver and Vehicle Services Division, has requested authorization to use an area of land approximately 16 acres in size comprising a portion of the parking lot located adjacent to the Civic Arena and Recreation Center located at 900 Harrington Street, in the City of Hutchinson, to conduct motorcycle skills test examining, and WHEREAS, the City Council and the Director of the Civic Arena/ Recreation Center have no objection to use of said area for the purpose stated above, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: • THAT the City of Hutchinson enter into Lease No. PS0009 with the State of Minnesota in accordance with the terms given in said lease, and for a period of five years, commencing on August 1, 1993 and continuing through June 30, 1998. Adopted by the City Council this 22nd day of June, 1993. ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor i El F an. Acct. I.D. Org. Seq. No. Vendor No. Type Terms . 540104 07700 65167 V Cost Code 5 C.CD. 1 C.CD.2 C.CD.3 I Cost Code 4 Amount: -O- I Suffi x:01 I Object: Type of Transaction A40_ A41_ Date No. Entered Sy: FY__Y A44_ A45_ A46_ Date No. Entered By: TOTAL AMOUNT See Clause 2 LEASE NO. PS0009 0 THIS LEASE AGREEMENT Is made by and between the City of Hutchinson City Hali 37 Washington Avenue West Minnesota 55350, hereinafter referred to as LESSOR, and the STATE OF MINNESOTA, Department of Public Safety, hereinafter referred to as LESSEE. WITNESSETH: LESSOR and LESSEE, in consideration of the rents, covenants and considerations hereinafter specified, do hereby agree each with the other as follows: 1. LEASED PREMISES AND TERM 0 1.01 LESSOR grants and LESSEE accepts alease of the following described Leased Premises in the City of Hutchinson, County of McLeod, Minnesota 55350, to -wit: an area of land approximately 16 acres In size comprising a portion of the parking lot located adjacent to the Civic Arena and Recreation Center located at 900 Harrington Street, In the City of Hutchinson for the term of five (5) Years commencing on August 1. 1993 and continuing through June 30. 1998 to be used as a motorcycle skill test course between the hours of 8:00 am. and 12:00 noon on Thursday of each week. LESSEE shall notify LESSOR at least seven (7) days prior to its scheduled usage of the Leased Premises. 1.02 LESSOR and LESSEE hereby agree that a change in the hours or day(s) of use may be made by mutual agreement in writing between the parties, so long as there is no increase in usage. 2. RENT 2.01 The consideration for this Lease Agreement shall be the mutual benefits to both parties of this Lease Agreement. 2.02 LESSOR represents and warrants that It Is solely entitled to all of the re payable under the terms of this Lease Agreement and that LESSEE shall ha 1 F `J the quiet enjoyment of the Leased Premises during the full term of this Lease Agreement and any extension or renewal thereof. 3. TERMINATION is This Lease Agreement may be terminated by either party for any reason at any time upon giving thirty (30) days prior written notice to the other party. 4. DUTIES OF LESSOR LESSOR shall: a. furnish and provide to LESSEE access to the Leased Premises; and b. allow LESSEE to provide markings for a motorcycle skill testing course. 5. DUTIES OF LESSEE Except as otherwise provided herein, LESSEE shall: a. furnish materials and services required for Its use of the Leased Premises; b. maintain the Leased Premises in a reasonably good condition and state of repair during the continuance of its tenancy; and C. surrender the Leased Premises to LESSOR at the termination of such tenancy in such condition as the same are in at the commencement of such tenancy, reasonable wear and damage by the elements excepted. 0 6. INSURANCE: LIABILITY 6.01 LESSOR and LESSEE agree that each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The LESSEE'S liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Section 3.736, and other applicable law. 6.02 LESSEE agrees that LESSOR assumes by this Lease Agreement no liability for loss of LESSEE'S personal property resulting from fire, tornado, civil disorder, theft or any cause whatsoever, except as may be attributed to LESSOR'S negligence, acts or omissions as determined by a court of law. 7. DESTRUCTION If the Leased Premises shall be destroyed or damaged by fire, tornado, flood, civil disorder or any cause whatsoever, so that the Leased Premises become untenantable, LESSEE shall have the option of terminating this Lease Agreement Immediately or allowing LESSOR such amount of time as LESSEE deems reasonable to restore the damaged Leased Premises to a tenantable condition. 8. MAINTENANCE AND REPAIRS 8.01 It shall be the duty of LESSOR to maintain, at its own expense, in working condition, all appurtenances within the scope of this lease Agreement. 8.02 LESSOR shall, at Its own expense, make such necessary repairs so as to continue to provide all such service appurtenances as are required by this 2 Lease Agreement, provided, however, that LESSOR shall not be responsible for repairs upon Implements or articles which are the personal property or LESSEE. 9. OTHER CONDITIONS 9.01 LESSOR agrees to 9 provide and maintain the Leased Premises with accessibility and facilities meeting code requirements for handicapped persons, pursuant to all applicable laws, rules, ordinances and regulations as issued by any federal, state or local political subdivisions having Jurisdiction and authority in connection with said property. 9.02 LESSOR agrees that in exercising its management responsibilities of the property of which the Leased Premises are a part, including the maintenance, repair, alterations and construction relating thereto, it shall comply with all applicable laws, statutes, rules, ordinances and regulations, including but not limited to building code, disabilities access, zoning, air quality, pollution control, recyclable materials and prevailing wage requirements, as Issued by any federal, state or local political subdivisions having Jurisdiction and authority in connection with said property. 9.03 Pursuant to Minnesota Statutes, Section 1613.06, Subdivision 4, the books, records, documents and accounting procedures and practices of LESSOR relevant to this Lease Agreement shall be subject to examination by the State and /or Legislative Auditor during normal business hours and after reasonable notice to LESSOR. 9.04 When applicable, LESSOR certifies that it has received a certificate of compliance from the Commissioner of Human Rights Statutes, Section 363.073, or that It has not had more than to 20 Minn ful employees at any time during the previous 12 months and claims exemp on from Minnesota Statutes, Section 363.073. 3 IN WITNESS WHEREOF, the parties have set their hands on the date(s) Indicated below Intending to be bound thereby. • LESSOR: By As to form and execution this Date OFFICE OF THE ATTORNEY GENERAL By DEPARTMENT OF FINANCE: f`J 4 Title Mayor Date June 18. 18 1 ey�U Title City Administrator Date June 18, 1993 LESSEE: STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY MICHAEL JORDAN, COMMISSIONER By Date (also signing for REM, as delegated) Cttly Of s \ M E M O R A N D U M DATE: June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY STEVE WADSWORTH 1209 LEWIS AVE Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On April 16, 1993, Steve Wadsworth, submitted an application for a conditional use permit to allow him to bring in fill for general landscaping located at 1209 Lewis Ave. A public hearing was held at a regular meeting of the Planning Commission on Tuesday, May 18, 1993, and continued to Tuesday, June 15, 1993, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 6, 1993. 3. The proposal is in conformance with the requirements of a conditional use permit provided criteria from City Engineer and DNR Hydrologist are met. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted based on the findings set forth above subject to the property complying with the Shoreland Ordinance and Zoning Ordinance, all work to protect the Crow River is to be completed in 30 days from June 22, 1993 and the criteria from the City Engineer and DNR be met as follows: City Hall Parks &Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on rccyded raper - 11 0 City Council Memo Page 2 City Engineer, 1. No elevation along the volleyball court, or on the lot in general, should be more than 2 feet lower than previously existing conditions. 2. The proposed berm must stop at least 50' back from the river bank to meet the Shoreland Ordinance requirements. 3. The berm shall be no higher than 1.5' below the elevation of the siding on the east side of the house. 4. The access easement on the east side of the property, as well as the drainage for adjacent land, shall be preserved. In no case shall development be allowed that negatively affects either of these items. Area Hydrologist D.N.R. 1. The lake bank should be restored to within 2 feet of the natural grade. 2. A buffer strip 15 -20 feet wide should be place between the bank and the proposed volley ball court. This strip should be planted with 8 -10 trees (minimum 30. feet in height) and 12 shrubs should be spaced to provide screening when viewed from the water and bank stability. 3. The buffer strip should be established at an elevation 0.5 to 1.0 feet above the volleyball sand to prevent runoff to the lake. 4. The proposed berm along the road should not be extended into the floodway. S. A sediment fence should be installed immediately in accordance with the best management brochure I sent to you earlier. All disturbed soils should be seeded and mulched or sodded. Erosion control needs to be maintained until all soils are stabilized by permanent vegetation. 6. The proposed boat ramp should not include any further excavation beyond what has been done. A final contour map showing drainage should be submitted for your approval. The above work in the shore impact zone should be completed within 30 days. As we discussed, my office has received several concerns from citizens regarding the extent of the bank alteration. I think the above recommendations are consistent with the Hutchinson Shoreland Management Ordinance and addresses those concerns expressed to us. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission V.4ua .af�'� J. ✓ �1.-. '.�iJ! , i .�� mss% y.$` ,^ "{,'[ i++t�ro xki�sr A.yx.'i ��t�Vr /• . s. � L 3 a .'� r ti � l yts' , '� X "< _� YMj+ DD�; r.j� S I,%` .r,� ...,; '<" i• " ^ -�--_. .o � e RpaN AR DECK N ` _ tSN F l /t f ��QppSED r ;I . f ✓IRMXE - . i t J, I 0 R1��R CRGw 4J t 64 C0 �1ts feet I 0 SKErCH FOR STEVE WAOS% Lot ZU, Pluck 1, SIONEY POINT AOI \` \a Also that part of Lot 7 of Audita - r• =_ Northwest Quarter of Section 1, I' Nacre ]U hest, described as follo ^� •- the southeast corner of said Lot northeast Corner of Lot 4 of blue$ ' 1411M AUni IION; thence North bb do •:, the south line of said Lot 7 ■ dl u tee[ to the point of beginning of n described; thence continuing North alon{ said south line of Lot 7, a o � t 51.UO feet to the northeast cornet ` s \ '=• [:fork t of said SIONEY POINT ADOU 57 de <rees 50 minutes West, along line of said block 1, a distance c .o s or less, to the southerly shore 11 `, t thence easterly, along said shore A North 11 degrees 21 minutes 15 sec 9J _ '' point of beAinninr; thence South Z sites 15 seconds Last to the point u; 10, a ' L r U 5 7 20 4LiD r0R ti S PL 4 t ,�. O ` 001 PaUPU4fD 1 FA �y , .. 2 _ 514 Sq to SE cot olLol_ 1 5.. Op — _ G ` fr _ \ -- --� ` 1 a1 4 v \ �. v s' �y N• �'I 9 LQr t Q l 22 \ Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 OF COUNSEL WILLIAM W. CAMERON • RAYMOND C. TALLIER 3881 CEDAR LAXE ROAD MINNEAPOLIS. MINNESOTA 35416 (612) 545 -9000 MN TOLL FREE 800- 343 -4345 PAX(612)545 -1793 SOI SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 369 -5506 Re: Planning Commission Agenda Item - Wadsworth Matter Our File No. 3188 -93244 Dear Gary: I am forwarding to you for consideration by the Council copies of the 1991 minutes reflecting the discussion at that time between the City Council and Mr. Wadsworth. • It is my understanding that Mr. Wadsworth has conferred with representatives of the City and progress has been made in resolving the various issues that are now outstanding. As I pointed out to the Council in 1991, the covenant contained in the deed is not very clear. I would suggest that an agreement be reached regarding development of the site, that agreement be reduced to writing, executed by both parties and recorded against the property description to eliminate future questions regarding development on this property adjacent to the lake. The final issue I wish to address in this context has to do with the concern of at least one party that the intention of the deed was to maintain open space. While reasonable individuals can differ about the meaning of "structure," the deed specifically does not state "maintenance of open space" or other similar designations which would indication the intention to prevent, for example, the planting of trees or other objects which would obviously end the use of open space. As noted in prior correspondence, I do have a conflict in connection with this case and am not in a position to litigate or advise the parties in any detail without the express written consent of all concerned. I would be willing to prepare a written agreement for the review of both parties if you wish to do so. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE RA 8 ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECLA.3.1ST BY THE MINN- -£SOTA STATE BAN ASSOCIATION / / ARNOLD & MCDOWELL DAVID B. ARNOLD ATTORNEYS AT LAW GARY D. McDGCDOWE L L STEVEN A. ANDERSON 101 PARK PLACE O. BARRY ANDERSON' HUTCHINSON, MINNESOTA 55350 -2563 STEVEN S. HOOE LAURA E. FRETLAND (612) 587 -7575 DAVID A. BRUEOOEMANN FAX (612) 587 -4096 PAUL D. DOVE" JOSEPH M. PAIEMENT RESIDENT ATTORNEY JAMES UTLEY O. BARRY ANDERSON RICHARD 0. McOEE CATHRYN D. SELLER OINA M. BRANDT June 15, 1993 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 OF COUNSEL WILLIAM W. CAMERON • RAYMOND C. TALLIER 3881 CEDAR LAXE ROAD MINNEAPOLIS. MINNESOTA 35416 (612) 545 -9000 MN TOLL FREE 800- 343 -4345 PAX(612)545 -1793 SOI SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 369 -5506 Re: Planning Commission Agenda Item - Wadsworth Matter Our File No. 3188 -93244 Dear Gary: I am forwarding to you for consideration by the Council copies of the 1991 minutes reflecting the discussion at that time between the City Council and Mr. Wadsworth. • It is my understanding that Mr. Wadsworth has conferred with representatives of the City and progress has been made in resolving the various issues that are now outstanding. As I pointed out to the Council in 1991, the covenant contained in the deed is not very clear. I would suggest that an agreement be reached regarding development of the site, that agreement be reduced to writing, executed by both parties and recorded against the property description to eliminate future questions regarding development on this property adjacent to the lake. The final issue I wish to address in this context has to do with the concern of at least one party that the intention of the deed was to maintain open space. While reasonable individuals can differ about the meaning of "structure," the deed specifically does not state "maintenance of open space" or other similar designations which would indication the intention to prevent, for example, the planting of trees or other objects which would obviously end the use of open space. As noted in prior correspondence, I do have a conflict in connection with this case and am not in a position to litigate or advise the parties in any detail without the express written consent of all concerned. I would be willing to prepare a written agreement for the review of both parties if you wish to do so. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE RA 8 ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECLA.3.1ST BY THE MINN- -£SOTA STATE BAN ASSOCIATION / / Mr. Gary D. Plot2 • June 15, 1993 Page 2 Unfortunately, I have to be in a meeting in Minneapolis this evening and I am not in a position to attend the Planning Commission meeting unless it runs quite late. Thank you LN 0 u Anderson i I CITY COUNCIL MINUTES - AUGUST 27, 1991 waive first reading of ordinance No. 91 -40 and set second reading for September 10. (h) CONSIDERATION OF PRELIMINARY PLAT OF "PRIEBE ADDITION" SUBMITTED BY HARLOW PRIEBE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Lenz, seconded by Alderman Mlinar and carried unanimously to approve plat. (i) CONSIDERATION OF VARIANCE REQUESTED BY MARK PLOWMAN FOR GARAGE CONSTRUCTION AT 126 LYNN ROAD WITH SPECIFIC RECOMMENDATIONS OF PLANNING COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Lenz and carried unanimously to approve, waive reading and adopt Resolution No. 9566. (j) CONSIDERATION OF VARIANCE REQUESTED BY HUTCHINSON HOSPITAL FOR SIGNAGE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Erickson and carried unanimously to approve, waive reading and adopt Resolution No. 9555. (k) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICHARD DESENS LOCATED AT NEW DIMENSION PLATING WITH FAVORABLE RECOMMENDATTON OF PLANNING COMMISSION The motion was made by Alderman Erickson, seconded by Alderman Torgerson Cnd carried unanimously to approve, �� waive reading and adopt Resolution No. 9556. (1) CONSIDERATION OF VARIANCE REQUESTED BY STEVE WADSWORTH FOR CONSTRUCITON OF A HOUSE ON LEWIS AVENUE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Lenz, seconded by Alderman Torgerson and carried to approve, waive reading and adopt Resolution 9557 with contingency, subject to vacation of 6' easement, be returned to the Planning Commission, the questions regarding the restrictions of the contract for deed be resolved by the City Attorney, and with the understanding that structures means *build- ings only." Alderman Erickson abstained from voting. (m) CONSIDERATION OF FINAL PLAT OF "LBK ACRE" SUBMITTED BY ARTHUR KROEGER (2 MILE RADIUS) HUTCHINSON TWP WITH FAVORABLE RECOMMENDATTON OF PLANNING COMMISSION J 9 • RESOLUTION NO. 9989 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO BRING FILL FOR GENERAL LANDSCAPING LOCATED AT 1209 LEWIS AVE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Steve Wadsworth, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow him to bring in fill for general landscaping located at 1209 Lewis Ave with the following legal description: Lot 20, Block 1, STONEY POINT ADDITION. Also that part of Lot 7 of Auditors Plat of the Northwest Quarter of Section 1, Township 116 North, Range 30 West, described as follows: Commencing at the southeast corner of said Lot 7, also being the northeast corner of Lot 4 of Block 2 of STONEY POINT ADDITION; thence North 86 degrees West, along the south line of said Lot 7, a distance of 514.54 feet to the point of beginning of the land to be described; thence continuing North 86 degrees West, along • said south line of Lot 7, a distance of 52.00 feet to the northeast corner of Lot 22 of Block 1 of said STONEY POINT ADDITION; thence North 57 degrees 50 minutes West, along the northeasterly line of said Block 1, a distance of 388 feet more or less, to the southerly shore line of Crow River; thence easterly, along said shore line, to a point North 21 degrees 21 minutes 15 seconds West of the point of beginning; thence South 21 degrees 21 minutes 15 seconds East to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to the property complying with the Shoreland Ordinance and Zoning Ordinance, all work to protect the Crow River is to be �- completed in 30 days from June 22, 1993 and the criteria from the City Engineer and DNR be met as follows: City Council Memo Page 2 • City Engineer. 1. No elevation along the volleyball court, or on the lot in general, should be more than 2 feet lower than previously existing conditions. 2. The proposed berm must stop at least 50' back from the river bank to meet the Shoreland Ordinance requirements. 3. The berm shall be no higher than 1.5' below the elevation of the siding on the east side of the house. 4. The access easement on the east side of the property, as well as the drainage for adjacent land, shall be preserved. In no case shall development be allowed that negatively affects either of these items. Area Hydrologist D.N.R. 1. The lake bank should be restored to within 2 feet of the natural grade. 2. A buffer strip 15 -20 feet wide should be place between the bank and the proposed volley ball court. This strip should be planted with 8 -10 trees (minimum 10 feet in height) and 12 shrubs should be spaced to provide screening when viewed from the water and bank stability. 3. The buffer strip should be established at an elevation 0.5 to • 1.0 feet above the volleyball sand to prevent runoff to the lake. 4. The proposed berm along the road should not be extended into the floodway. 5. A sediment fence should be installed immediately in accordance with the best management brochure I sent to you earlier. All disturbed soils should be seeded and mulched or sodded. Erosion control needs to be maintained until all soils are stabilized by permanent vegetation. 6. The proposed boat ramp should not include any further excavation beyond what has been done. A final contour map showing drainage should be submitted for your approval. The above work in the shore impact zone should be completed within 30 days. As we discussed, my office has received several concerns from Qitizens regarding the extent of the bank alteration. I think the above recommendations are consistent with the Hutchinson Shoreland Management Ordinance and addresses those concerns expressed to us. Adopted by the City Council this 22nd day of June, 1993. ATTEST: Gary D. Plotz Paul L. Ackland City Administrator Mayor • • C M E M O R A N D U M June 15, 1993 TO: Planning Staff FROM: John P. Rodeberg, Director of Engineering RE: Steve Wadsworth Property on Lewis Avenue Based on discussions with staff and Skip Wright of the Department of Natural Resources, we recommend approving the Conditional Use Permit only if all attached conditions from Skip Wright are met, as well as the following: 1) No elevation along the volleybal court, or on the lot in general, should be more than 2 feet lower than previously existing conditions. 2) The proposed berm must stop at least 50' back from the river bank to meet the Shoreland Ordinance requirements. 3) The berm shall be no higher than 1.5' below the elevation of the siding on the east side of the house. 4) The access easement on the east side of the property, as well as the drainage for adjacent land, shall be preserved. In no case shall development be allowed that negatively affects either of these items. The Shoreland Ordinance only permits two water related accessories per lot. Any further development beyond that shown will require an additional conditional use permit. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - P�"!fej nn nrvt(ci l'.:... . Police Department 10 Franklin Street South (612) 587 -2242 9 -P DEPARTMENT' NATURAL RESOURCES DIVISION OF WATERS STATE OZ MINNESOTA •DATEt Jun• 150 1597 OFFICE MEMORANDUM TO' John Rodeberg, City Engineer FROM' Skip Wright, Area Hydrologist sfi PHONEt (612) 796 -6272 SUBJECT' WADSWORTH SHORELAND LANDSCAPING PROPOSAL, CAMPBELL LAKE, MCLEOD COUNTY I am writing as a follow up to our conversation concerning the attached plan to be reviewed by the city council tonight. This plan was required for excavation done without a conditional use permit. The unauthorized work involved a 4 -6 foot cut of the lake bank along 180 feet of shoreline. My recommendations are as follows: 1) The lake bank should be restored to within 2 feet of the •natural grade. 2) A buffer strip 15 -20 feet wide should be placed between the bank and the proposed volley ball court. This strip should be planted with 8 -10 trees(minimum 10 feet in height) and 12 shrubs( 3 -4 foot minimum height) . The trees and shrubs should be spaced to provide screening when viewed from the water and bank stability. 3) The buffer strip should be established at an elevation 0.5 to 1.0 feet above the volleyball sand to prevent runoff to the lake. 4) The proposed berm along the road should not be extended into the floodway. 5) A sediment fence should be installed immediately in accordance with the best management brochure I sent to you earlier. All disturbed soils should be seeded and mulched or sodded. Erosion control needs to be maintained until all soils are stabilized by permanent vegetation. 6) The proposed boat ramp should not include any further excavation beyond what has been done. A final contour map showing drainage should be submitted for your . approval. 9 -� Page 2 • John Rodeberg The above work in the shore impact zone should be completed within 30 days. As we discussed my office has received several concerns from citizens regarding the extent of the bank alteration. I think the above recommendations are consistent with the Hutchinson Shoreland Management Ordinance and addresses those concerns expressed to us. c: Ray Nyberg • DNR — Fish Spicer Ur /1 I e rs TEL:612- 796 -6282 Jun 15,93 14:36 No.001 P.02 Minimizing Runoff From S_horeland _Propeity S II U Il li 1. A N U It E S 1 M A N A G I _ M li N 'i' I' N A (' "I' I (' 1: 1 NUMBER 81N111F SERILS Novnnhe I r What Are Shoreland BMPs? Item Manaltrnlc•nl I'ntcticcs (BMPs) Ilre actions you can lake to ('edam ytwt imllat I fill the c•nvironulenl. BMPS have twen described for aptictillutc, lotest m;utagcntcnl, and constnlctiun.1 Ili. fact .fact deslti1w% llhll's you can a(ktpt tat your shoicland p operty to help luulert mat po•st.m. wines quality. lu many cases. the hest ntuulge- utrut Ins sholchilds ucty IV retaining the natml charactcrislics of your )a opt•(' ly. Why Is Runoff A Problem? WIW1I an lora is developed fir altered, dx• way weakt (lows is also elcuq-ed As Iwld sultans arc covered with roads , (hrvcways, of IIr1I •rvious surlacrs lrtxdlops, decks, sidewalks, and parking lots) less water run steep into tie soil• so runoff increases. 'Phis incicascd nmolf I% usually rhanurlrd halo d8chcs, drainagcways. slum• newels, of road lttlurrs ;md 0heIl elate ill, ht neat lty Inkcs and wvams. I liph (lows Ill water can cause flooding or cimion. as well as in(•n•asinp srdiulrnl Ili stn•aim Ind lakes. HOW udiox•nl east Idso hans - IIt gl null ietlts Sut-h as ninal1. fif piunl>Ixmis, aixl Ixrl I tanK still-11 ;ls %mats of NIIIN heal icy usuh. All of these lwoc"x•s have au adverse ('111.11 lilt water quality. PRO 111.It;m Preventing Runoff Planning almid is the first :md most ifulxe Will step in Ixeveming fir minitniiing c•u%i(at title u> ninuff. Au easy way to do Ibis is fit pn•ICnd thal y(xt fire 11 raindrop. In hooking at the landscnlx• of any inryx•I%ions wrhxrs. Which route would you Imvrl'! ( )hvi00%d . you would want to lake the easiest path downhill. Keeping Ihat ill mind, nuts stay alcas that nmofT would choose to navel. liv;dualc your prolx•Ity Itelole you Iy1•iu your landscaly (lesign. Coiisidet slo)x•, lype, and existing vcgelanon as you pi;m y development. I1MI1 fact sheet #(" Devckrptng Slxxeland I Afxlfetllw% lard (.'(xfstnfcti(xt Acuvilivs, ollets niklkiotwl tips lox landscaiy pinuung. Identifying Problems Caused By Runoff • is the wairi mor Afore cloudy? • is Ihrn it I ninhow- c•oloied oily rrhn (n tile. water? • uo• then• alg1w hlormis, great scum or ahufxlanl pinnl growth in Ilw water? • are washouts. Iremlfcs, snndl pike of wdinfcat, It-aws, In (fi•hris round al the holtoln of shjws? POSSIBLIK CAVSK • execs sediment reaching the water • Ixtssible Iytmirum mouaoiruuion • exresS nutrients such as nilrale fir plxcsl>ftlnus reaching life water • excessive rumvIT across Uy prolx•ny A anlx•tmivr effort of Carlimi,C•,k, ha•; p Kixehirhin}.IAr.anA.A. I,utii counl;" ntxl m.wjnd fr,imohi mW,% ' eoomril c•losiou daring vollmnlclion by using lei )lxlouy nlctlm th such ms• dlvelxlugs m1 carry wader away from the comouction site to whrro it can he safely disitcrscd or sill fences or hay hales to trap sedinrnls Mote they cuter the water. A comhinalirxl of metlimis may bc the lwsl solution (sec Figurcs 2 and I). I;r,t IN M1 and rrxcnvnlo n G-xC,' trench upskgm Moira tie lino of post( r.• ;e Mimi) Ihri filler fain" In tam win Ina N.o And fixtnnd 11 Into the Ironch . IIitI iT¢• r fir. 2. Staple wire forx:iog to the posts C. Bacidiii and compact ale excavated WIN I skiere 2: ( baunmtinK a .lib lrnrr to slaw runrl and Inrrrrn erosion 1.1 uavnln ax1 am•:h aY r 2. Pkne and Slako straw babe. I k)w 'r Bale wldlh oil 1"Imur .l; (irn.rtrurriag a stnnv bate bas- ier to slaw rmrriff and prevent eraxiarr • use (Wily clean fill (far from &-Iris Mimi "1111) such as rock, sal"I or gravel neat lakes almi stlrams • use tidy solid (&mach. fonds s1x h n% Interlocking hlii IN shahs; do mot list. liquid con crew and avoid ncaled tinllx iI or railroad lies • make sure fit ilily if etichcs tare drained Mil water, I .ackflllYl, 4Tt1Cd, IIIm1111111dWil • insiviccl constractmxl lNUivok tllllllrlll alcly alley initial iasmdlatinn of villm xl commit nleasmrs, donnl,, rousuoelim, following any severe naitnhxms, Iii rcsecding, mil when orating the comple lion of collshvetion weak; Irmlxamry crosion controls shoukl Ir icmoved. ensure that stahilimliml e, compktr and drlinageways are in plolvi working order As o gmteral role, thr rrnsitm hazard n-ill brramr (chiral it I slopr lengths ncer d these rnlur + j OVA, 2W.Jro i 0-12% Im.fir'r't l.5�4, (tart alrr 30./M f Buildings And Runof • install rain gullm nl ng dr wage of nm/fle lm to bell) carry water till of file rod mml away fnxn the building 11 Micas where soil won't be rr1(l d; mukr mmu e thcre is crssiml pndcelirta Ili tIr gut tcts oulkl onto soil • kccll gullcrs far frxn ekMis and chain ing prolrfly • keep nxlllp>+ far of meow and icr hltiklup to help control the mngoiamk• of nennfT in the mlitring wall lmll'lt yma limit frill damagr • pave patios with llapoi iw ekray- resislanl wood blocks instead of %olkl malctial to pcmtil soar water to lrrp around the slinks or blocks Lang -teem BMPs Iidlow flx'%v lalg•Itnn Hanle% to minimize nnkdl mfl )arveol Clotion: • linlil paved and covered areas that prevent Willer fnml ueping into the grtaund • invest in Ix•rnumcal slerbilb'Vion practices lire king Ierlll prutccli"n of y(urShorclund pro)x•Ity by phuting I'M vegetation, installing closiral control slrvctlires, and div oing (if iin"gt• ' n•Inhl ores till(' kholbs; Ircc•s provide a nab urn' a"161Vila by shedding water and can n•(fuer nlnnll by ens Inx•h as mm: limp ,H CI slx•rls 116, t) Iukl I I offer tips nil land - wilpi"g • phi" and caltlplrlc an annual nminler ance schedu'r to make sure that your runoff aril rrusion control phm is working In prolecl your properly I'll"' cleminl; "fill grading (xl slopes and "rininrim cueing caul filling for roads, side - walks, and firulpalhs to ieducccrosion and stillpl vi(IVaccess "void dnnurging adjnccm prolxrty with u•ngkaary rlosina control methods, bVcjIIKv wiacr does not stop flowing at your 111011i•lly Ihf- Drainabcways • use existing naturid drainage systems such ifs valleys off low arells insimi of digging new (filches • ok•sigA culvens "nil drainage slrKlures to harflk• excessive auaounts of runoff; assis- hukr is available from yarn county Soil "IN' Will(" ( •ol)sCVnliom District (S WCD) IN life Soil ('onunvalimr Service (SCS) • podai stoaaryscwcrs ffomscdimentalion so they are ahlc to Vilify storm water ax inlctxled IRoads, Driveways, And Sidewalks • minimize piavcnacnfs ""d inylervious surfafrs use gretvel driveways insicad of I)avcinriiI ' wherl- paved areas are necessary, locate Illelll Ax l'I ,,.SC In Ilse mAlll nxk i as poxsihk to minimize the length of p:rved driveway • do not pave wastal space such as comer. roar buildings fluff Am nod fargc enough fur barking or driving • locale driveways, Sidewalks, stairways, and rmljl ohs nsv+ay from skyoes hecause steeper skoprs have greeter erosion 1wHential; if you must cross a hillsick, follow the contour ur of Jae slalae • use steps when it walkway must go dirt-city up and (fowl) as sloffe. Is(rticalarly mar the waterfront • mminlize load crossings over waterways And cross n1 n right nngle to the sirc;un if ll ossihk • swccp driveways or sidewalks instead of washing tliefir (flown Willi n hose, to prcvcnt scdinacnl, sail, and peholcunl Irnxhfis from washing into storm sewers; cover snockpilcs of soh ant snnl with n tags or stare( them in a building • use shallow gn(sscd arm by road sides insfcad of cm fall puller mnoff aril slortgc (or snow • insunl Witter ban nn sloping noadways Ill slow alai divert "moll • use paving stones instead o(colid MIMIC fill' walkways, Ibis allows Witter to seep around the skxaes Ill. d of lolling off • :void shoncrming down slopes because shoncutting causes elos compacted soil on fouqu(ths also promoter. excessive nuu,lf Landscaping And Construction • when landscaping, stage a>trstrucyicm no one area is st lhilizcd if•finv another area is disturbed • avoid conslnuticu in areas with: lillie vcgctalive aver; prcxcrvc existing cover crudahlc soils (salxls. or soils that allfwai many wife,, illy) - uainly bedrock with a thin Covering of soil - slop slalacs of gmiler than ]()%: III pic•tun• n 10% 4411o•, inmginr Taming the hxntum end of a hoard 10 feet tut Troll life wall lul d Ilk• top end at I lixd up the wall, this is n IfM6 slolae (sC higuu 1) to tea Z t tour Figure 1: A 10% tkgre• it repremacd fry leaning a 1rrMrrl agalasr rile nw11 With rite rop at nnef(mr and die bate art 10ferr, nNV ;v %xn thr awl'. 1?-� \J i I � 1 position A Not! III)s so Ilicy lire itcritendicular to the dolt• inslclRl of l+:u(dlel to slow down mall (Pigfnc 4) rtxrllntn ImfpnrKSo:ulnr fo 6" slows down runoff umfllrN� pmnlNd In Nqm Irx:rnnsns pntOmlal lof runoff tlnnmpa h1,Snrr d 1fit IW rnuflinra prgrrndu or /to/ to strips Regulations That Apply Mosl roniug ordnumces restrict the Nmount III inyx•I n)rnh1C surfix'c allowed in the s}ttre- Iulxl nrca: I hvuk Willi ytxo local lAmling offi- rinls fill tnurr iafirnudiun. Ahcndi(Ni or fill- ing of wcllunds is strictly irgulaled; check Willi vtml ct),lnly Soil aril WnlcrConscrvalk"i 1 *1114.1 )while 1wi;inning ally pnrjecis that imPild wellulRls. Not fury developincnt along Waterways fit lakeshinrs, willtai the 1 t•plutiural of Nalural RcuR1r(es, Division of Walrls lir ally nccrssury it rinils. Remember if iA n Millow.vn1u fan' That y(RI mast "call 1while YIN, dip." Conlacl (n)pher Slalc Otte ('fillI -MM- 252 -1166, For Morc Information... Ball: couuly oflicrs: • Soil urxl WalcrC("lservadon Dislriri (Swo)) ' Minncstga lixln)siom Srnicc (MLSI Ztming and pL•maing dryetrinrcnl federal agclivics: • Soil Coliscrvalinu Set vice(S('SI PAUTOr A SLIZIES... '1 Ills facl shcd is oar of a%•rw, dem ruts I., ",%"I slxx[land ptufa•uy nw IN-1 al pill Irniug and lNewo ing w aivr quality. 71x• s,•nrs irxiotte. I Ilndersfamfing Slxa via] d Ih•U Aiargenrnl Ptaxfirrs 2 Maincnnmg 1'4mr %%clarxl Sepltt; SyUrnt 1 bNalling A ShrKrland Seluu Systcat 4 hisurmg A S:dc Thinking Wafer Supply S Limning hnluxt tic Rccrerfli m om Wmrl (Atalily b Urvcltgmig Sl"xrlend I :nxl %sfrsl('nnslnxikm Acfoow, '7 Stabilving 1'rmr SINKCImo' In INC"of ilnwiut N Nlinlndcing Runoff Prom Shoreland Proapeily 'r ( hnng Pot .Shoxrland Lawn. arod (iatslcm IU Managmg Yoou SINrrrlaild WtxKl Ian I I Valuing Your Slun•kntrd 71ers 12 1'rescrvktg Wctlauls 14 Managing (hyw arel Anko:ds Ne:x Sharkuals Id Rcdornng Ilu• Usc on Ilarankms Ikmsrlmkf hoolwr, 15 I'ievnlong Ilx• hNnxkwuuu or liaui[ Sfr,x to Accrssmg Infamunnm u, Will Plotec'l Wata Quality. 'ILis %cries offal slx•t•ts is a oxyrr Jw efflm of llr hnluw5ng n1411,1r. MInIrVKa Exlcruiom Service (4 Nr Ammltrsolamulirs, Un)vroaKy of kfiu)u•sMa Walcr IMsot Ox"Itaralaa of the ArmwltcMl etwomim Min musta IftNmt of Wan atxl Soil Reuxtnes Millnev Ka Delo rintcnl of 1Icahh Minrrsn(a Ikpartrt)crK of Wtlllal RMKrleK, DIYIVIxI of 1'1J1 o)xl Wikflili•. Divisirx) of Warn. Division rd livrstry Minor %Ka I'cdfulxm (Comm! AErncy Minnruga Scu Gran( I ?urnsion Program Mississippi I lemi"I . IRrr(I S7. I IKIi% (-tunny Ikslth 1XIK)mtMm, IinvinmmeWKl Sr)vioo I )ivis,,m Soil aril Water Conw ati,m Dkiricls of 0r Am)wheu(I nxunkx Soil Conwrvaliom Service, USDA Cnvinmmcnul Prtlalim Agcnry Wcslem take Solicitor Sanitary Ditaict USE OF PUBLICATION... Bose pumcalitms may he lAxxtxtrw fix diw8uaiom,'Ilr wMBliut on twunrtelot moos, pnxkrsix, tr idrmifins is rxK lam)ilt<d. I'kar tkt aK sokl q tk•IMr try lea, awlrltai withtml "Itmarti": MimrstKs 1'.xrnskm Smior. IM Wadiom IIntl. 2MIS I :nst 4h Ntrrl 1),uhmlt, MN 33812.2120•(218) 726-7512 Yom my sold inionlamitm alxml owilai prrsam tr wSubIIkxn yxxifx• m ytmr (tunny. mgitn, or lake asstriatkm. ReskIrnlc or oxgsoiratkms in the Maxairul Iiwimirs slxurhl tom wl ar alrow wmrrsx for aWitixtal ctrpk:s of tlr folds sold fact chic. �J City 0f Aya s WMEMOR A N D U M DATE: June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MARY ANNE OLMSTED -KOHLS FOR MUSIC STUDIO AT 800 GROVE ST Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 18, 1993, Mary Anne Olmsted- Kohls, submitted an application for a conditional use permit to change use from a church to a music and dance studio located at 800 Grove St. A public hearing was held at a regular meeting of the Planning Commission on Tuesday, June 15, 1993, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was paid. submitted and the appropriate fee 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 3, 1993. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted based on the findings set forth above subject to all life safety issues by Fire Marshal and Building Inspector be satisfied before occupancy; a plan filed for ADA compliance; and the request be reviewed again in 2 years for the hardsurfacing of parking requirement. Respectfully submitted, Clint Gruett, Chairman City Hall Parks &Rec?Kutzmhinson Planninfo0ano0ars&on 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 y-�1 • • C HUTCHINSON BUILDING DEPARTMENT PREIMPROVEHENT INSPECTION FOR MARY ANNE OLMSTED —KOHIS 15590 620TH AVE. LITCHFIELD, MN 55355 DATED: June 10, 1993 REVIEWED BY: Mark Hensen Building Inspector RE: 800 Grove Street for Proposed Music Studio The following items along with the fire marshal's inspection list dated June 9th, are based on your proposed improvements to the building. A final plan review will be done when building permit is applied for. 1. Provide handicap access to main floor. Exterior site approach . (ramp) from east education wing doors an ramp to south and along south end of building. Ramp slope not to exceed 1' to 20' slope and provide guard rails. 0 2. Provide one handicap parking stall and sign near bottom of ramp. 3. Construct one unisex handicap restroom on main floor between front entrance doors. One water closet and lavatory required. 4. Provide new lighted exit signs and emergency battery backup lights on both floors. Coordinate locations with building inspector and fire marshal. (See fire marshal items #2 & 3). 5. Provide parking lot plan with size and location of stalls, hard surface required, only access is from Grove Street. 6. Fire Marshal and building inspector shall determine occupant load and building classification at time of building permit. cc: Brad Emans Jim Marka Planning Staff City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 1 June 9, 1993 Mary -Anne Olmsted -Kohls 15590 620th Ave Litchfield, MN 55355 587 -9809 Pastor Chuck Carlson 800 Grove St Hutchinson HN 55350 234 -7018 HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 RE, INSPECTION AT 800 GROVE ST, BETHANY BAPTIST CHURCH 1. Install smoke detectors interconnecting throughout building. 2. Install emergency exit lights to be installed at basement exits, stairways and all exit doors. 3. Emergency power lights are to be installed in basement and stairways and all hallways. 4. One hour rated doors and jambs are to be installed at all basement exits with self closers. 5. All holes that penetrate through ceiling are to be plugged with fire and smoke resistive material. 6. Install fire extinguishers A.B.C. by all exits and one B.C. extinguisher in kitchen area. 7. No combustible are to be stored in furnace rooms and under stairways. 8. Remove extension cord from downstairs classroom on southwest corner that runs up through ceiling to upstairs office. Thank you, Mike Palm Hutchinson Fire Marshal cce Brad Emans, Fire Chief Jim Harks, Building Official Planning Staff M E i U 9VLINUt u a n L arA b { r i . ... .6 - ...... , .. - 234. OC— .......... .............•, , }r Cale % m e v CJ.a •r N ,loot BUILDING 'Y • 11 PO 9-3 to Ii I' �r .71.09 35 r i ura }r.. 69.35 • .69.93 ^ _ 10:6 = 4 LJ le at z %g nto�m�q aeu� '-. -.� .: � ..+.. _.. —32. fl 1_ —.. � 9 6 Z4 GA ^ ry eRR.P29J11 69.14 <Jra i 'SHED • /i,VSE 1 �/t1t5 v;. x, t1 }� n�� c e e ci p , n ...s.L, r e/i Yl *t ; I S 1 1 ( 1 I 1 I >> 1 1 i LINDEN AVE I I _- ______i 111' •• •� , I I Ixv xx I 1 JMOCN AvC. � 19 y 2 - ♦ • 44 1 ______ _ I I I $ 3 3 1 � r n j a 4 a I 17 -n 4 \ n Ixv ID I r — — I I 1 1 n Ib O _ rJ I �J I I � I r I I 1 l • AA t/� to na 09 14 I I I ql •t /• in q' I 44 1 / / I / I � / 4 / I / I/ �r I 1 _ Yx ..c 45. • d �.� -_ .1x .Y Ua:f:�l �:��FLi ��R. 0 40 RESOLUTION NO. 9990 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO CHANGE FROM A CHURCH TO A MUSIC STUDIO LOCATED AT 800 GROVE ST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mary Anne Olmsted - Kohls, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow her to change use from a church to a music and dance studio located at 800 Grove St with the following legal description: Lots 1 and 2, Block 1 Anderson Subdivision 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to all life safety issues by Fire Marshal and Building Inspector be satisfied before occupancy; a plan filed for ADA compliance; and the request be reviewed again in 2 years for the hardsurfacing of parking requirement. Adopted by the City Council this 22nd day of June, 1993. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor r H E H O R A N D U H DATE: June 17, 1993 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT RE UESTED BY GARY REETZ 345 HASSAN ST TO REMOVE EXISTING GARAGE AND CONTRUCT NEW GARAGE Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 19, 1993, Gary Reetz, submitted an application for a conditional use permit to remove existing garage and construct new 22' x 36' garage on same site 3' from the alley located at 345 Hassan St. A public hearing was held at a regular meeting of the Planning Commission on Tuesday, June 15, 1993, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was paid. 2 N t' submitted and the appropriate fee o ices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 3, 1993. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted based on the findings set forth above subject to the owner signing a snow removal disclaimer. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (6I2) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 Printed on nyucled r+m•n - 1 i C DATE: June 15, 1993 TO: Hutchinson Planning Commission FROM: Mark Hensen, Building Inspector SUBJECT: CONDITIONAL USE PERMIT FOR GARY REETZ Mr. Reetz is requesting to remove the existing 18' x 19' garage and construct a new garage at 345 Hassan St South. Mr. Mark Schilling of 142 3rd Ave SE (same block), is proposing to remove his old 16'x16' garage and move the Reetz garage onto his property. The Reetz garage is in good structural condition and in much better shape than Schilling's existing garage. Hr. Schilling agrees to meet a setback requirements and will apply for the conditional use permit for July's meeting, moving permit and building permit for new concrete slab. Mr. Schilling will sell his existing garage and move it out of town. Due to Reetz's time schedule and Schilling's conditional use permit not scheduled until the July meeting, Mr. Schilling would like the Planning Commission to consider the following: Allow Mr. Schilling to apply for the building permit to construct the concrete floating slab; apply for the moving permit and move Reetz's garage to Schilling's property and store it there until conditional use is acted upon (the Reetz's need the garage removed by the end of June to meet their construction schedule. Mr. Schilling will apply for the conditional use permit for the July meeting. He understands that constructing the concrete slab and moving the garage prior to approval of the conditional use permit is at his own risk, and if the permit is refused he must move the garage off his property. If refused he may still construct a garage on the concrete slab with only a building permit. Both proposals, the Reetz's constructing a new garage and Schilling's replacing their old garage with Reetz's garage are a definite improvement to both properties. Attache are photos of both garages. cc, Gary Reetz Hark Schilling Barry Anderson Ca#4yallarka 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Prm fed on receded naPrr- Police Department 10 Franklin Street South (612) 587 -2242 9-le , t t 4�/ `�( '.� •. \ �l..�-\ t' � `tom u:• 0 i 9� • RESOLUTION NO. 9991 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO REMOVE EXISTING GARAGE AND CONSTRUCT NEW 22'X36' GARAGE ON SAME SITE 3' FROM THE ALLEY LOCATED AT 345 HASSAN ST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Gary Reetz, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow the owner to remove existing garage and construct new 22' x 36' garage on same site 3' from the alley located at 345 Hassan St. with the following legal description: Lot 6 and South half of Lot 7, Block 34 South Half of City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect • on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to the owner signing a snow removal disclaimer. -Adopted by the City Council this 22nd day of June, 1993. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor 9 -R r M E M O R A N D U M DATE: June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY PLAT OF "WALNUT RIDGE ESTATES" SUBMITTED BY BSK OF HUTCHINSON Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary plat. HISTORY On May 28, 1993, Ralph Schmitz, BSK, submitted a preliminary plat of WALNUT RIDGE ESTATES. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, June 15, 1993, at which time there were neighboring property owners objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 3, 1993. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary plat meets all the requirements of the Subdivision Ordinance as per Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary approved as submitted. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 557 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 9— S , - Printed on recycled paper - r� V ) • I W t AVENUE '• r , w , a t $ • t t .T t t • • j VORTMWO< n .• j t i1 • n r W W W u JAV'. . AREA TO BE PLATTEt:•'- r �• • "WALNUT RIDGE ESTATES" t • ''•• '•' to I Iwo .f we r71. p- ,�• 0 4 • .-uCAI$T $ICON* t*arw, VORTMWO< n .• j t i1 • n r W W W u JAV'. . AREA TO BE PLATTEt:•'- r �• • "WALNUT RIDGE ESTATES" t • ''•• '•' to I Iwo .f we r71. p- ,�• 0 4 • `V PRELIMINARY PLAT OF - --------------------- _ WALNUT RIDGE ESTA .. — _ --1- _ - -- r •� City of Hutchinson, McLeod Cou - 'rte -------------- _- Yu ISI Ka ' IAA ll 4J '• �.` -._,- � alr' 2 • rw. ��!- • t w.J1- sws��L-c-we.`�L':� -i..__ r- , _ •HILLGRESf - f" `rte - x`4711�11- I • LY !I ltl; ^ l,. O� • _.Rs J:�_ti. _ O • _YY _ii _ _ Y1 1 ii "11 -'f . � �1 .� 1! a Lam.• IF it 4 W ' r �";� �" ill !� ' !C �! !! F'• �!: !� • �� !� is E! �e i! �~ ROAD .e. —_ —._ ienrp_ .•�' / ,A BLS ^�' � j . r , _.,_.._.._..J �_Ci. - 1 •wr• r ' o ' NIILOREST � 4 � S FZONED c i • . • YY <_. �. R-2 i•+rnrY...J "I ' i 'ckUCE , ROAD .e. —_ —._ ienrp_ .•�' / ,A BLS ^�' � j . r , _.,_.._.._..J �_Ci. - 1 n U 11 • RESOLUTION NO. 9992 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT KNOWN AS WALNUT RIDGE ESTATES WHEREAS, Ralph Schmitz, BSK of Hutchinson, has submitted an application for approval of a preliminary plat to be known as WALNUT RIDGE ESTATES of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod county, to -wit; Legal Description: That part of Lot 7 of AUDITOR'S PLAT OF THE SOUTH HALF OF SECTION 30 AND THE NORTH HALF OF SECTION 31, TOWNSHIP 117 NORTH, RANGE 29 WEST, City of Hutchinson, McLeod County, Minnesota, according to the recorded plat thereof: Beginning at the northwest Corner of Block 1, MAC'S BLUFF ADDITION, according to the recorded plat thereof, being a point in the west line of said Lot 7; thence North 00 degrees 00 minutes 00 seconds on an assumed bearing along the west line of said Lot 7, a distance of 880.05 feet, more or less to the southeast corner of Lot 6, Block 5, HILLCREST ADDITION, according to the recorded plat thereof; thence easterly along the easterly extension of the south line of said Block 5, a distance of 40.00 feet; thence northerly parallel with east line of said Lot 6 to its intersection with the south line of Lot 6 of said AUDITOR'S PLAT OF THE SOUTH HALF OF SECTION 30 AND THE NORTH HALF OF SECTION 31, TOWNSHIP 117 NORTH, RANGE 26 WEST; thence North 87 degrees 40 minutes 47 seconds East • along the south line of the last mentioned Lot 6, a distance of 203.51 feet to the southeast corner of the last mentioned Lot 6; thence South 90 degrees 00 minutes 00 seconds East, a distance 591.31 feet to the east line of said Lot 7; thence South 00 degrees 28 minutes 27 seconds East along the east line of said Lot 7, a distance of 1014.22 feet, more or less to the northwesterly right -of -way line of Bluff Street; thence South 42 degrees 09 minutes 02 seconds West along said right -of- way line, a distance of 272.67 feet to the south line of said Lot 7; thence South 87 degrees 31 minutes 51 seconds West along the 1—s south line of said Lot 7, a distance of 177.75 feet to the southeast corner of Block 3 of said MAC'S BLUFF ADDITION; thence North 38 degrees 45 minutes 48 seconds West along the northeasterly line of said Block 3 and its • northwesterly extension to the most northerly corner of Hillcrest Road as dedicated in said MAC'S BLUFF ADDITION, a distance of 312.70 feet; thence South 51 degrees 14 minutes 12 seconds West along the northwesterly right -of- way line of said Hillcrest Road, a distance of 6.81 feet to the most easterly corner of Block 2 of said MAC'S BLUFF ADDITION; thence North 38 degrees 45 minutes 48 seconds West along the northeasterly line of said Block 2, a distance 101.56 feet to the most northerly corner of said Block 2; thence South 51 degrees 14 minutes 12 seconds West along the northwesterly line of said Block 2, a distance of 65.59 feet; thence North 90 degrees 00 minutes 00 seconds West along the north line of said Block 2, a distance of 65.29 feet to the northwest corner of said Block 2; thence North 00 degrees 00 minutes 00 seconds East along the easterly right -of -way line of Walnut Street as dedicated in said MAC'S BLUFF ADDITION, a distance 15.65 feet to the northwest corner of said Walnut Street,; thence north 90 degrees 00 minutes 00 seconds • West along the northerly line said MAC'S BLUFF ADDITION, a distance of 165.00 feet to the point of beginning. Subject to easements of record, if any. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary plat of WALNUT RIDGE ESTATES is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. BE IT FURTHER RESOLVED THAT such certif.ication upon said plat by Mayor and Cit required, shall be conclusive showing of therewith by the subdivider and City officials above described and shall entitle such plat to forthwith without further formality. execution of the Y Administrator, as proper compliance charged with duties be placed on record Adopted by the City Council this 22ND day of JUNE, 1993. ATTEST: • Gary D. Plotz, Paul L. Ackland City Administrator Mayor C DATE: June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING FROM R -2 TO R -4 REQUESTED BY RALPH SCHMITZ, BSK, LOCATED IN "WALNUT RIDGE ESTATES" Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On May 28, 1993, Mr. Ralph Schmitz, BSK, submitted a request to rezone property from R -2 (Multiple Family -Residence District) to R- 4 (Multiple Family Residence District) located in Walnut Ridge Estates. A hearing was held at a regular meeting of the Planning Commission on Tuesday, June 15, 1993, there were neighboring property owners present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 3, 1993. 3. It was the consensus of the Planning Commission that the request be approved. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted based on the findings set forth above subject to the following staff recommendationst Provide complete site plan representing setbacks, densities, hard surface parking, contours, drainage (on- site), registered land survey, sidewalks, refuse shielding, trees, berms, flood fringe elevations, two accesses, siamese connection, infrastructure, etc. Respectfully submitted, 0 City Hall Parks &QtdrrWic%ruett, Chairmai?oliceDepartntent 37 Washington Avenue West 900H41d+t 4v0fsvh Planning CdAdi&vk&VfitreetSouth (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 _ Hutchinson, Minnesota 55350 AVENUE 241 n a5 PARK Cn- 1�1�1es N DATE: June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING FROM R -3 TO IC REQUESTED BY CITY STAFF AND LOUIS BRUNNER LOCATED AT BLOCK 21 SOUTH 1/2 CITY OF HUTCHINSON Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On May 27, 1993, City Staff and Louis Brunner, submitted a request to rezone property from R -3 (Multiple Family Residence District) to I/C (Industrial /Commercial District) Block 21, South 1/2 City of Hutchinson. A hearing was held at a regular meeting of the Planning Commission on Tuesday, June 15, 1993, there were neighboring property owners present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 3, 1993. 3. It was the consensus of the Planning Commission that the request be approved. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted based on the findings set forth above. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 61 nPUBLICATION NO. 4532 PUBLISHED IN THE HUTCHINSON LEADER: Thursday, June 3, 1993 NOTICE OF PUBLIC HEARING To Whom it May Concern: Notice is hereby Tuesday, June 15, City Hall for the R -3 (Multiple Fa District) located facility with the given that a public hearing will be held on 1993 p.m., at 5:30 p.m. in Council Chambers at purpose of considering a request to rezone from ■ily Residence) to I/C (Industrial /Commercial at 215 Huron St for construction of warehouse following legal description: Legal Description: Block 21, South 1/2 City of Hutchinson This hearing will be held by the Planning commission of the City of Hutchinson. At such hearing, all interested persons may be heard. If you would desire to appeal the Planning Commission's recommendation, you can take your request to the City Council, which has the power to overrule the decision of the Planning Commission. City Ad ist a o i June 1. 1993 Dated - ---- ------ OWN AREA TO BE REZONED FROM R-3 TO IC- B 9-� i U 0 C DATE: June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LOUIS BRUNNER TO CONSTRUCT A WAREHOUSE LOCATED AT 215 HURON ST Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 27, 1993, Louis Brunner, submitted an application for a conditional use permit to construct a 40' x 80' warehouse located at 215 Huron St. A public hearing was held at a regular meeting of the Planning Commission on Tuesday, June 15, 1993, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was paid. submitted and the appropriate fee 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 3, 1993. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted based on the findings set forth above subject to the owner moving the building to the East on the property. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks &Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 537 -5151 (612) 557 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 9� U - Prin tcd on mcvcled piper - 2nd Ave SE U) 3 r- 0 2 0 v 6' 12 Lot 10, Block 21 S 112 of o the City of Hutchinson N 80' Proposed Warehouse 32 Saltman, Inc. 132' 1 -04:5 ��inh+eh-, D J a g- CJ 0 • C O 7 2 'O �n J I � I C i 2nd Ave SE 30' -4— N E + yy j Lot 10, Block 21 S 12 of the City of Hutchinson 80' o Proposed Warehouse Saltman, Inc. 22 Ljo. I J Q Amended Version l N E+ W S 2nd Ave SE 132' Lot 10, Block 21 S 12 of 0 IT the City of Hutchinson N 801 CO 32' o Proposed 20' Warehouse —� Saltman, Inc. 6' Q 9- v RESOLUTION NO. 9993 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER • SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO CONSTRUCT A 40' X 80' WAREHOUSE IN I/C DISTRICT LOCATED AT 215 HURON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Louis Brunner, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow the owner to construct a 40' x 80' warehouse in I/C district located at 215 Huron St. with the following legal description: Lot 10, Block 21, S 1/2 City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. • 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to the owner moving the building to the further to the East. Adopted by the City Council this 22nd day of June, 1993. ATTEST: Gary D. Plotz City Administrator is Paul L. Ackland Mayor 9- v1 C DATE: June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RYAN BONNIWELL TO MOVE A 1976 MOBILE HOME UNTO LOT IN COUNTRY CLUB TERRACE Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 28, 1993, Ryan Bonniwell, submitted an application for a conditional use permit to move a 1976 mobile home unto a lot in Country Club Terrace. A public hearing was held at a regular meeting of the Planning Commission on Tuesday, June 15, 1993, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 3, 1993. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted based on the findings set forth above subject to meeting Life Safety Issues. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street IO Franklin Street South (612) 537 -5151 (612) 587 -2975 (612) 587 -2242 �� f Hutchinson, Minnesota 55350 9— w M E M O R A N D U M DATE: TO: Hutchinson Planning Commission June 2, 1993 FROM: Planning Staff - G. Plotz, J. Marka, M. Hensen, J. Rodeberg, H. Palm, S. Madson, G. Brandt, C. Mangan (HCDC) and B. Anderson SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RYAN BONNIWELL TO MOVE A 1976 MOBILE HOME IN COUNTRY CLUB TERRACE The planning staff recommend approval of the request subject to • providing the following: - Egress windows in all bedrooms - Interconnected smoke detectors - Verify all appliances, plumbing, electrical, etc. to be brought to present day code - Verify double glaze windows - Provide a picture of the home before June 15th CC: Ryan Bonniwell City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on receded paper - • Police Department 10 Franklin Street South (611) 587 -2242 '^/ Yr • RESOLUTION NO. 9995 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO MOVE A 1976 MOBILE HOME UNTO LOT IN COUNTRY CLUB TERRACE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Ryan Bonniwell, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow the owner to move a 1976 mobile home unto a lot in Country Club Terrace. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, • nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to the Life Safety Issues being addressed. Adopted by the City Council this 22nd day of June, 1993. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor 9- W0 0 M E M O R A N D U M DATE: June 17, 1993 TO: Hutchinson City Council FROM. Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY PLAT OF "MAC'S SECOND SUBDIVISION" ACOMA TWP, 2 MILE RADIUS, SUBMITTED BY ROXANNE KOKESH The planning commission recommends approval of the sketch with no objection. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on mcucled nett+rr - Police Department 10 Franklin Street South (612) 587 -22 -X1 i 5 O 100 200 alele I� fv�cS and 5kkbd I u 1 s-/ Ord, h'KtLIMINAK WLY L• .,NV 54 60 54.63 i \ N89-52-28 -E 503'70 ''� :; .:•( LOT I TREE 1. . M1 '• •, a�;,, e:. �' '. _ '•. BLOCK I vD LOT 2 •'3�\ of owo 0 5Z S-- S-- E.7_.,503 : ?6' -.Sa. -mNO UTILITY EASEMENT BENCH MARK, �e0 R R. $Pike m Llghf Pole `♦ ��` o \ Eleroti°n 1059.79 — \ —__ .TS SHOWN ON MAP TES BUILDING SETBACK l\ 0 j XI ACOMA TOWNSHP V NORTH CODE- I RANGE 30 WEST MEE•ER to i s YY a 1•WR 51 TTI! I a z Y SMALL TRACT OWNERS � i r[I per•• K•L i tY[l Ya• K•L i �[• �• .L•L i i[f ••K• K•1 I .ter[•. � ��= L1 w ♦ �♦.Y�� Ir � I . =• • v • Lw • I�..Wr u w : r: u. <.r ri �. • 1= .y. -._,r ..� `r 1- r 1� . Ir1 r ..� Ir �- • e rr� .r � •� o...��.. v,. rr. �w �� rte. `u.�..� . L r a..:...�.� 1 " •r r. u • 9 : •�..�.� •I I �r� I ..� O �w� .� • ` =r •r "r- J-, • ±Y Il 9 X, E 0 C M E M O R A N D U M DATE, June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY PLAT OF "BERNHAGEN'S SUBDIVISION" HUTCHINSON TWP, 2 MILE RADIUS, SUBMITTED BY JOHN BERNHAGEN The planning commission recommends approval of the sketch with no objection. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 Police Department IO Franklin Street South (612) 587 -2242 9y EAST LINE OF COV T LOT 2, SEC 26,r 7, 111 N,IT 29w1 a 1 \ .' s r Y •, ..... .t�o9 39-w 1628.80 ; �II: .��;•^ _. ,474 '�.' - + "' •'.�\ -- <•�� -- IL��-- ', - «-1 ice-. --- 1II� -- • + ?` '1.T2 ACR[SJ I 1.<IO ACRE I I•LOO ACRE II 1.00 A 4.�S eC-RES :' n - ' \\ /' ! �' I f� �0''..If I11 �) I� �L•" �� I� � Qp�3..• /y °� ~ I 2.11 ACRES( \• �. //0 '" ' G 1 1: :4i ':\ '. ` 1 I ig� — —_ u�� II• —� L•`of�� // 2.39ACRE9 si vu 1 .,� —T104x aJx; \a �hti" !I ;o al. to ONr4 —ZOO. /' I•I � i i•r.. I`I 1/, y-�'3 a�'` f,o' I♦• a V c' 3 6 ACRES•• 1 »;. 1 11 .• �I —. o.— L1{'a —� II I ^�•�L•26 ACRESo•ll V.I ,• 118 ACRE4 m iI LYB ACRES I I Oi OA 15 •v� Ci I • o O `� M I 4 N „; • tl °° �•• 'I . 1y �i.17 AcRLs I've LO'�,E I I I • ..`�' .f • �J Q . 19I I. .- -II I —_ _ i 11 I I O.•�•'•� � .• ,�� .i h6 �d, } wr.i., f.. • T 1 1 '_ _0— — = — T _ - -180 — 211— 7: ".•,•l'. '1•.� - - -y75 - — 150 - - 'of" •' \ { 6�.i \\• aQ�r - I I •' ; 1.06 4CR I It ` \N\\ • LY3 4Cq 9' C N ) ` E L00 ACRE I 1 a i I 1.13,ACRE7 ^ 1.33 ACRES � • in t OF V) V ..D� 5:. ..O I i II I 1.0 ACRE �• 'Y^ %yl a••' 1.24 ACRES'' '\.•, _ 156T CD CSS ^. ^JJ \ .of° • p i . i 166 ch �{ O . \•. \ i� 01020 i7- O . `• ' � .��i .110 1 1 1. 3AS1c— -lab '•'�. �\ 1.39 ACRES ��. WI�1 YD II 1�- 1 8 • L a^ 3 ... \ /ryol / 1.47 ACRES L 1 I 1 111 I 1 I1 • .� .•• LOS ACRES 'aUOq o IB ACRES _?190 .\ IO es Iie11pN :FR LINE ELEVATION \` „'� •/' • \\� � �` I '1:.� L.2.7 ACRES 2 0. `+,,: 76p' ^. i_ I ;'( 1104011 iI a HUTCHINSON MWIII 27 NORTH CCOE -2 0 MEEKER — — — RANGE 29 WEST ;.�- �; is la. 11 frU'� Nia'.i.�i•p elV ya Vy ep •,q 1. M. u 1 r! S�(*i1'�+'.LTLR �, �. �y �C11•rRM • 0 Y a [0 GII I.6,ii•RM.J N,i _�,. [ 'S^ S�Ya � � I . o r1�Tre_'_.- ..`•_a arM _re[[w �4. eee,� •'.W IS •w 1— 3 �� ,n.a.Arr s Mapro:s r- ! ar �� V•' _ -BONY] • � � a-- OtANII' i", LD 0 a TwN,ay�121[EM IY( . ONYIatL,t NTE . AkAa4 ROK �AADII'M• �. IRQE.,MING. i �� TCDD 5 xcL Zia 71 N `! 2 cyt R.D. '• I �'sl � a.'M�U� ..•�Q T x.z e R ylllf[. IY NF xilR•a l•a a. i,ai J. AACId) i YIFE,EK I ( -J ±+ate SB�Eh��i LLE?K -� 3,i�M�•I,FU fl�7yDE,W� 1 ` 6E[ IM_YNyan J I .. ,Ty.. L I LAS 1 +u - . `.' ®E `K Ii ONaO . i2D TJ 1�L'd T �'•� IX •.s. ,aiRA. N. � ••+AO. !e. ^� ,_. �I� +, � —w,. ,w�ll2i ED ,wr.. Ya 11 a W. k�1 J 1' pLM_ T r ; MR. „N �LO+D YNIa :14EF (� 1 •E3u¢ 0M� F m� n.fu.� / 'u I REN MUN Cli i-: •rn. [ �•LaaL Q Kb- �+••� • JOFN 1160] D. a ,i • • Il.ye� I �T I J• `J 'ILAAOT2 .� YIT!R �••t X.r6EN / 1•`li. •� e il'lilN ., + t tA.t E!� �. ILJ.1uI !►,1} sea. ulT1NR • r �yyg .e[A AF E�$G! If r ( y✓ A, FRCE•aa NG LS Ie1 el LAIL T�eWIGW A. 11WA S. �GNUr: a GFa[RQ }ra r�w.a fGMO • _ • - ,rwm �eNE. yRA E '••�" , '` e.)Ady {,.aSTd'\ • LAa [ TNw i e M�,/ Y.fRO'T GI i I •^' ETiI. IwYK�Jl4a.[ �.TmeNYPYM , RUIY . O �C-_ 1 r•A a �A.F I I Ilul .A S9l 1 :lw •621 t _ cLiIOT; n,xa 0 _ .Tt! •�- i i a `• �tl .. 3j C aENNE'M A :[I ,<•StlI .T I(d, A I cc L ELLa itEL��.y Ll R q r'r�! �b RAV ,Ai Sx - 1. I .a .40, s RaLMER I aNnlr 0, ^pa ; •w,[ua .( 5 I r r' _ FA 'X 2 14 - -E.ri. _ - iuAA ��' • / �J . T I �d011 Q% i O irFT�r+ —• a el t JI _ y,•5 a ••Ri• MTNIftY•14�- "• ' aL •ln .TYIR 1 3uRENE ISf .6 L5.! i AVER � I MAA:•w .• M^ET!'.. •�•.�i I.MCNE ~IYtO _ '41iBE R• =,� I,ET.B .. yI� �,� i �,s .0°aER y,(:e i Ny�I.D X. I '\ T2. •,O> • 2 • * X • - .. rr : RI"� RN !R E= _^I ] . I eliyI � , YI NEL _ r. . `I'• •m� -^ e w iV.0 iY i i V, IIS N I! L _ . +•c.: Y . M ! ( I f I c�_ ! nL RTl C -'• t I s r IMTDlN LR U L E iLce�.va i ° m On [:. .CJ 1 L p Y6 c: a .a .I Y ✓ 2 I4 Ma . RC a•' 7 r 'MRL I MELSEN aL Q fl FART S- • TLL� 1. A mm-cR sN 46 \ fELya uN !I ,D os . nN 4 a'!-w z� m f I xi .r•I � 2] aC,TMEa E�`•47 AATIyA L I iie.o. .J : f .r 'b" �• Y I TN�i RItSEN �R• IIQER�'� fYC%5Ja. `iP.JUI S . -.� LA�V ngAM. RA aL.Ci uew + :RAra Q WC% 1 2 M 1 � %/ <Q'AAETNE)i MI MILT .+RD �L: a w PAEEa •s�+S A -_ - �j L.• � I _u N IIS 1111. a<i AX� E I KYp 1v r•`'�• 'fin 4Y14RI(!D. ER (• h 6e.:=+ Y 'j ilrClu � y N T`I\I ,.[ • ,j •—•Gp [TY `� Y + J r ! • ? �1•(r ID E E'C'..n Kf •• 7]�a0� •s�y.,tfYO'T It C �EI�7 =T I rl �� R1.6, =0 C yC1 s •,M ✓EL.00C �1�.. aw .o[ti O L. stk I�C�; �`As" SN]ACM - i'[i[ �iR•cn1 [CJ L :Lj',E MT E la�i•� Ewa aFCI E E3L. ` YrrL .�q� [• eEPNFaGEN a.a, :, IIANG_n. b.e.l,= I rY• - ^' F `T • •'mot N 'MAM[Lli I .:. �'• LEI' Et I RE F „� • I]T R161i• �@• ice' NYKAEt! �• '!,` M++'tiKX. - 1dAAYRN .I ASft,h IC a EN �W ST n1VINw] '••• c�ah • •:W[1T,e.asi� 'G .i.Y•ETM 4 •••' 1f16I MADGE �• V ANIV [1 «, iviR \ I' , . r• 1 "i! rIWS N lS,O 'ALG IX F1Y..aE MAMIDNP NLSSAN wILLT IAacE 11 T9t1 Ma SMALL TRACT OWNERS K[ IYFI Jw.. Ku Yt IY[. '.�•• <.\ .[ Ma' J.•.• •Y\ i aMl }Y. •C.1 _ . ~ter • c •-.- ._- .- 0 C s M E M O R A N D U M DATES June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF SKETCH PLAN SUBMITTED BY JIM HIEKES, HUTCHINSON TWP, 2 MILE RADIUS The planning commission has no recommendation. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 Police Department 10 Franklin Street South (612) 587 -2242 1 .µ 1 1 WEST UN! P OF 3E 111 OF !E M E TD'3D' E 1• l30YE0 P G. 130.3 3EMIN01 n - N � N i < •"v V 31; Sf. a is ♦� N2'23.33 E '• {� '.... .....502.27.... �] $0.20.. y N \\ W Y G m GGP s\ P N 4 a Z O N •. N .O o Y b / A Y O O ♦J C O � s J �i ,1 � �ti or va OS p5\ . r ♦ � VJ a r 3 m , n M r e 4 w'�eF yam- a w � • v HUTCHINSON TGWNSHP 37 NGRTN CODE -2 RANGE 29 WEST •A f. .. f-i na. = n n. a irn: » u Y. » n waaU e a a.i o s .r a M+ a -? wql a1Y1 /� NeL:FR r �� L�Nf�. +w 61• .Ct•rfM • m Y a t0 ICU's • Y •6Y —I�.c •°'•ate -_� -:a' I I _ • is r .a.Ali aut•C!O i aC� • ;a, aA '0 LOIO• !- y � / anvYlNc' °:� � ' nC N T. Tt`f� .a'^"w�c �epc 'CCU 5 a[.'] J < f \,s••.[ ,. •` Tsj1) cx +w. I.rv�'i 9ERrt. � ��,,�:.a� K i r•. 1S?`I bar r o -e �aF R•�I .(L -IN.a. t N MAf ®L YtRa n C I etE � .Q� O y '. � J .ff�n .p � an �.aa•flllf�- 60 arru a•L � M1a.or iM: r _�� L� �. Ste. J E.i-f• I! YOr � e S - F.a>J //� / t ». .!• fN YOE1cI Q^{_7 Y' T A V - / /// • I e:TO aL:¢ tA••y NC . +CSI 3a7t�SfIFtIJpEN YIL�N CWIC,•+yf A•Y '� r Sow• n.aA[EA ;rev s / a =: u.Ort� fs H�yG YILY r♦ �• I IZ ,11r .. K• • a('i a C3LalE "' .. . . •+.t 1 �� Sim MD' C •�Li101N� -•uq ni • 07+Ct rs wuKN ) a' I 06-M K wnLTr� At N - L:• aL/pN llnlNe _ s raP M¢.YYMG LS L]![ {CR�r eoN.YN ■. ttA•A [110CLf4I YfY:�•a.•sf I `l.• aM•LL ama e a 7GIIUT: f,7AAg —T -• I IA. 9 Uui�l y LiIL • • U.i ` x Off r lfn T( p•. 'y } ®. L.•O]Ia Y•A•� I.LIY• _- �I �•CI^''� a a -+.. I`C21 IL_[4 .ErSiel A, Jf e3E �,I I a: \4 a♦ it'`t`�'��' al Li; s• :♦ ISTDt . i .T. r •�.' t L WSTAt . ;.N; �'.wf•t - • • •• IYM[TM ' (I Y fKLta I � JI 'c ` = MIGScN yt rn = +�e• I lA Y..a - •• N[C7 all '� a 1� c *AT • m•..I ' t i 0 'sci ` t CLL0.a a • =.AL. .OLI+I[AF T neiM[E _- ` ALL, s =•. ,.� :r rinawwLn �� T • y�^� .Ua •Iw m / I� �}. i - •., .+t: =a 3 .0 R• r .•.3.. - n "� +.c:. eta. i _y` ! W1'E v _>✓ .TJ!•�K' a.r Z N" Yw.f 4• M, \ POSTAL fln WN •wI i • O ' T a6i Y �IY fY•-, aWCvC IS!M [LS: ;w IMtFi �C \]wR mo {�MmN�yu. ELJCNE; WtC mot eEy:E ~koaarDl SCn n L = a v L1�TaL TN •NESJ. pIyCn ..[e t®L's]as Y�t.y1 �AN. . t •' JI n.(.;` Irma SO . • _ I nuCN I^`�N'� .�`• I 'a i trw! 3 "!�1] - urTNC vCIC" aJ E atm�r�lo: In . Per .]' , j� ' m� • alYGf P T RIPON ) Nt .� • �.w� _ _ rt a(YY[A -r .vY •ffryn U' AC.I..I v •Y�' -YI D CAN -,Spy V's a <MIAZEN , ~MOIWAM ., .rRa: :s -Cp Cltn,,�r 9 X' , / / I SC32 ) i �� • . '! ' r TN • .. I R+.NCt3 _ n•.. pc. fEAYI •> . r a • / r /�� a•r. n. fN LIALi wiz XY es NkE, N I ••rltlq. u i ! . I � r 3[N� LY� F+ // / //. � ..r.aa. n► -• ��., � • §2^ �'- i� _I� , ! arhP • LTw �' �x p A 7',� /� --r c•.::, le 'c: , i7i ELI I�sx� tA: icI brae. awLw3 -e :a 3 YKI• l.�vsLL Y70C L J��== .f[Wl 0•�Oiii IdX¢ a ^t f E.1L f ie•i� •• I, 'Y�'^ ,eaN aiLN sa u�_, u •:a.r� 3 tr�F'a � 'i � / }. R I'•10 -NJbC' a r •. I {VrMCN ST) A�SLL tNur A. '\. r N+. Z' !.. oN _I Ia.RS•flM aY4N L►°.'C ��.� -1 \ � \.0 �4ai• +J2! "•bMSLVNSEff �, _ ..• •v ' c 1 .' ..art q..i I N ]. an y •EVNE -N ! .a @ry/'r • �isw WRiCC._E 1)I KI" .3 M1 E .A'/$ M•M! r ' RLL41cm 4 DCR-mG 11 I {I �L {ryAN�MpI t 1�1,.• n aA IS MASSan -YLLLY I NLL TYI. SMALL TRACT O'YNE15 Nc 'K lrfr �•• KKl t••. ..• K KI a+N To 0 T0: FROM: M E M O R A N D U M DATE: Hutchinson City Council Hutchinson Planning Commission June 17, 1993 SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT WITHIN THE 2 MILE RADIUS REQUESTED BY NORTHERN NATURAL GAS COMPANY The Planning Commission has no objection to the request. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 Police Department 10 Franklin Street South (612) 587 -2242 STATE OF MINNESOTA COUNTY OF MCLEOD NOTICE OF PUBLIC HEARING YOU ARE HEREBY NOTIFIED that a regular meeting of the McLeod County Planning Com- mission will be held on the 30th day of June, 1993, at 8:30 a.m., in the County Commissioners' Room at the Courthouse, Glencoe, MN. THE PURPOSE OF SAID MEETING is to consider an application for a Conditional Use Permit heretofore filed with the County Zoning Ad- ministrator by Northern Natural Gas Company. Said application for a Conditional Use Permit relates to an essential service line (high pressure natural gas line). THE PREMISES UPON WHICH said Conditional Use is an- ticipated and situated in the County of McLeod and State of MN is described as follows to wit: A strip of land 50' in even width located in the following described tracts: The S 50 acres of the Wi NE} of Section 29, T117N, R29W with the following described centerline: Beginning at a point over an existing buried pipeline, said point of be- ginning being 940.26' N of the SW corner of the WJ NEJ of said Section 29, and 43' E of the W line of the W} NE} of said Section 29; thence S37 °19'43" E 1,158.6'; thence S1 °41'26" W 4.84' to the point of termination for this description on the S line of the Wi NU of said Section 29, said point of termination being 773.3' E of the SW corner of the WJ NE} of said Section 29. AND The WJ SE }; except the S 660' of the W 749' thereof, FOR YOUR MFORMAT104 in Section 29, T117N, R29W with the following described centerline: Beginning at a point on the N line of the WJ SU of said Section 29, said point being 773.3' E of the NW corner of the W} SEJ of said Section 29; thence S1 °41'26" W 2,632.9' to the point of termination for this description on the S line of the Wi SE4 of said Section 29, said point of termination being 773.85' E of the SW corner of the Wi SE} of said Section 29. AND the NJ NE* and the N} NJ SW} NE }, of Section 32, T117N, R29W: excepting therefrom the following described tract: Beginning at a point on the N line of said NE}, distant 1,041.00' W as measured along said N line, from the NE corner of said NE *, thence W'ly along said N line, a distance of 457', thence S'ly deflecting to the left, 89'30" 957.36', thence E'ly parallel to said N line 457', thence N'ly 957.36' to the point of beginning; said strip of land having the fol- lowing described centerline: Beginning at a point on the N line of the NJ NE; of said Section 32, said point being 773.85' E of the NW corner of the NJ of the NE} of said Section 32; thence S1 °38'22" W 1,648.85' to the point of termination for this des- cription on the S line of the NJ N} SW} NE }, of said Sec- tion 32, said point of ter- mination beginning 804.1' E of the SW corner of the N} NJ SW} NE }, of said Section 32. AND the S3/4 SW1 /4 NE1 /4 and that portion of the WJ SE} and the WJ SE} SEJ lying N of St. Hwy 7, all located in Section 32, T117N, R29W, with the following described ;9104 3 JUN19R,3 0 L� 0 C M E M O R A N D U M DATE: June 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE WITHIN THE 2 MILE RADIUS REQUESTED BY STEVE FANGMEIER, ACOMA TWP The Planning Commission has no objection to the request. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - P,mr, -d ne rfeuclyd par", - Police ar" r- Police Department 10 Franklin Street South (612) 587 -2242 9 -J4-f STATE OF MINNESOTA COUNTY OF MCLEOD NOTICE OF PUBLIC HEARING YOU ARE HEREBY NOTIFIED that a regular meeting of the McLeod County Board of Ad- justment will be held on the 24th day of June, 1993, at 9:00 a.m., in the County Commissioners' Room at the Courthouse, Glencoe, MN. THE PURPOSE OF SAID MEETING is to consider the application for a Variance Permit heretofore filed with the County Zoning Adminis- trator by Steven Fangmeier. Said application for a Var- iance Permit relates to the reduction of the required 40' front yard setback from the right -of -way of Judson Court to 38' to allow a detached accessory building currently in place. THE PREMISES UPON WHICH said Variance is anticipated and situated in the County of McLeod and State of MN is described as follows to wit: Lot 3, Block 4, Judson woods. THIS HEARING will be held by the McLeod County Board of Adjustment at which time you may appear if you desire, either in person or by agent or attorney, in opposition to or support of the proposed Variance. DATED THIS 4TH DAY OF JUNE, 1993. Edwin E. Homan McLeod County Zoning Administrator FOR YOUR LVe„ �,�89107112 j�,Q m JFA 1993 RECEIVED N ,Uo LJ • HUTCHINSON PLANNING COMMISSION �D�T ®�� INFD Tuesday, June 15, 1993 R1v4r`0N 1. CALL TO ORDER / The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: Bill Craig, E1Roy Dobratz, April Brandt, Roger Gilmer and Chairman Gruett Members Absent: Dean Wood and Craig Lenz Also Present: City Administrator Gary Plotz, Director of Engineering John Rodeberg, Building Inspector Mark Hensen, and Asst. City Attorney Gina Brandt 2. MINUTES Mr. Craig made a motion to approve the minutes of the regular meeting dated Tuesday, May 18, 1993. Seconded by Mr. Dobratz the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY STEVE WADSWORTH, 1209 LEWIS AVE • Chairman Gruett reopened the hearing at 5:31 p.m. with the reading of publication #4529 as published in the Hutchinson Leader. on Thursday, May 6, 1993. The request is for the purpose of considering a conditional use permit by the owner to allow him to bring in fill for general landscaping located at 1209 Lewis Ave. City Administrator Gary Plotz commented on the continuation of the hearing. City Engineer John Rodeberg presented a handout regarding Skip Wright, Hydrologist DNR, recommendations and the city recommendations in detail. There was discussion of the berm. City Engineer Rodeberg stated the berm is to be 1 1/2' below elevation on the house siding. The berm also should end 50' from the lake. He stated boat ramp excavation should not go below the present excavation. Work should be completed within 30 days. Discussion followed on the buffer strip at the volleyball court. The consensus was for no less than a 15' buffer strip. There was discussion on the Hwy 7 property. City Engineer John Rodeberg stated he would be satisfied with the conditional use permit provided Hr. Wadsworth • meet all his and the DNR requirements within 30 days. 1 pol HUTCHINSON PLANNING COMMISSION MINUTES JUNE 15, 1993 • Mr. Craig moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 6:09 p.m. Mr. Craig made a motion to recommend approval of the request to City Council subject to the following requirements by the City Engineer and DNR Hydrologist: City Engineer: 1. No elevation along the volleyball court, or on the lot in general, should be more than 2 feet lower than previously existing conditions. 2. The proposed berm must stop at least 50' back from the river bank to meet the Shoreland Ordinance requirements. 3. The berm shall be no higher than 1.5' below the elevation of the siding on the east side of the house. 4. The access easement on the east side of the property, as well as the drainage for adjacent land, shall be preserved. In no case shall development be allowed that negatively affects either of these items. Area Hvdrologist D.N.R. 1. The lake bank should be restored to within 2 feet • of the natural grade. 2. A buffer strip 15 -20 feet wide should be place between the bank and the proposed volley ball court. This strip should be planted with 8 -10 trees (minimum 10 feet in height) and 12 shrubs should be spaced to provide screening when viewed from the water and bank stability. 3. The buffer strip should be established at an elevation 0.5 to 1.0 feet above the volleyball sand to prevent runoff to the lake. 4. The proposed berm along the road should not be extended into the floodway. 5. A sediment fence should be installed immediately in accordance with the best management brochure I sent to you earlier. All disturbed soils should be seeded and mulched or sodded. Erosion control needs to be maintained until all soils are stabilized by permanent vegetation. 6. The proposed boat ramp should not include any further excavation beyond what has been done. A final contour map showing drainage should be submitted for your approval. The above work in the shore impact zone should be 2 0 HUTCHINSON PLANNING COMMISSION MINUTES . JUNE 15, 1993 completed within 30 days. As we discussed, my office has received several concerns from citizens regarding the extent of the bank alteration. I think the above recommendations are consistent with the Hutchinson Shoreland Management Ordinance and addresses those concerns expressed to us. Seconded by Mr. Dobratz the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MARY ANNE OLMSTED -KOHLS FOR MUSIC STUDIO AT 800 GROVE ST Chairman Gruett opened the hearing at 6:12 p.m. with the reading of publication #4528 as published in the Hutchinson Leader on Thursday, June 3, 1993. The request is for a conditional use permit to allow the owner to change use from a church to a music and dance studio located at 800 Grove St. City Administrator Gary Plotz explained the request and the location. He commented on staff recommendations and plans for occupancy. • Ms. Olmsted -Kohls explained there will be little need for longer term parking only in the case of recitals. She commented on the life safety requirements of the Fire Marshal and Building Inspector and the request to hardsurface the parking. Discussion followed on the number of spaces to hardsurface. Building Inspector Mark Hensen stated the building code issues would be easy to change and the handicap restroom would not be difficult to comply with. Mr. Marks, 712 Lynn Rd., voiced concern with the possibility of other businesses more undesirable moving into the area. City Administrator Plotz stated the specific use is addressed in the zoning ordinance. City Engineer Rodeberg explained some uses are not allowed in a residential district. Mr. Craig moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6:26 p.m. Mr. Craig made a motion to approve the request subject to all life safety issues by Fire Marshal and Building Inspector be satisfied before occupancy; a plan filed for ADA compliance; and the request be reviewed again in 2 years for the hardsurfacing of parking requirement. Seconded by • 3 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 15, 1993 • Mr. Dobratz the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY GARY REETZ, 345 HASSAN ST, TO REMOVE EXISTING GARAGE AND CONSTRUCT NEW GARAGE Chairman Gruett opened the hearing at 6:35 p.m. with the reading of publication #4529 as published in the Hutchinson Leader on Thursday, June 3, 1993. The request is for the purpose of considering a conditional use permit to allow the owner to remove existing garage and construct new 22' x 36' garage on same site 3' from the alley located at 345 Hassan St. City Administrator Plotz explained the request and stated City Attorney Barry Anderson would be preparing a disclaimer for snow plowing. Mr. Reetz explained the proposal. Discussion followed on moving of the garage. Building Inspector Henson commented on his conversation and correspondence to Mr. Mark Schilling who is purchasing the garage. He stated the garage is in good condition and meets setback requirements. • Mr. Dobratz moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6:42 p.m. Mr. Dobratz made a motion to approve the request noting the disclaimer is to be signed by the Reetz's. Seconded by Mr. Gilmer the motion carried unanimously. (d) CONSIDERATION OF PRELIMINARY PLAT OF "WALNUT RIDGE ESTATES" SUBMITTED BY BSK OF HUTCHINSON Chairman Gruett opened the hearing at 6;43 p.m. with the reading of publication #4530 as published in the Hutchinson Leader on Thursday, June 3, 1993. The request is for the purpose of considering a request for a preliminary plat of "Walnut Ridge Estates ". Ms. June Redman, Redman Real Estate, commented on the development and introduced Mr. Ralph Schmitz, developer. Mr. Schmitz presented the site plan drawing, the preliminary plat and utility and drainage plans. City Engineer Rodeberg explained this is the preliminary plat only and the final will be acted on next month along 4 0 Y • HUTCHINSON PLANNING COMMISSION MINUTES JUNE 15, 1993 with a conditional use permit for the apartments. He also commented on access concerns of staff. Building Inspector Henson stated the Fire Marshal's request of two fire hydrants and an emergency vehicle turn around. Mr. Craig made a motion to close the hearing, seconded by Mr. Dobratz the hearing closed at 7:02 p.m. Mr. Craig moved to recommend approval of the request to city council, seconded by Mr. Dobratz the motion carried unanimously. (e) CONSIDERATION OF REZONING IN "WALNUT RIDGE ESTATES" PLAT FROM R -2 TO R -4 SUBMITTED BY BSK OF HUTCHINSON Chairman Gruett opened the hearing at 7:05 p.m. with the reading of publication # 4531 as published in the Hutchinson Leader on Thursday, June 3, 1993. The request is for the purpose of rezoning property in the Walnut Ridge Estates plat from R -2 to R -4 for apartment construction. Mr. Rodeberg commented on the zoning to R -4 noted the transition is appropriate. The apartments will require • a conditional use permit. Mr. Craig move to close the hearing, seconded by Ms. Brandt the hearing closed at 7:07 p.m. Mr. Craig made a motion to recommend approval to city council. Seconded by Mr. Gilmer the motion carried unanimously. (f) CONSIDERATION OF REZONING FROM R -3 TO I /C, BLOCK 21, SOUTH 1/2 CITY OF HUTCHINSON Chairman Gruett opened the hearing at 7:08 p.m. with the reading of publication #4532 as published in the Hutchinson Leader. on Thursday, June 3, 1993. The request is of the purpose of rezoning Block 21, South 1/2 City of Hutchinson from R -3 to I /C. City Administrator Plotz explained the background of the property and the purchase of Lot 10 by Louis Brunner from the City. He stated the planning staff requested the entire block be zoned I /C. Mr. Craig moved to close the hearing, seconded by Hr. Dobratz the hearing closed at 7:11 p.m. Mr. Craig recommended approval of the request. Seconded by Hr. Dobratz the motion carried unanimously. • 5 r , HUTCHINSON PLANNING COMMISSION MINUTES JUNE 15, 1993 • (g) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT WAREHOUSE IN PROPOSED I/C DISTRICT LOCATED AT 215 HURON ST REQUESTED BY LOUIS BRUNNER Chairman Gruett opened the hearing at 7:12 p.m. with the reading of publication #4533 as published in the Hutchinson Leader on Thursday, June 3, 1993. The request is for considering a conditional use permit by the owner to construct a 40' x 80' warehouse located at 215 Huron St. City Administrator Gary Plotz commented on the staff recommendations of moving the building at least 6' to the East to accommodate loading and unloading. Mr. Dobratz moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 7:13 p.m. Mr. Dobratz made a motion to recommend approval of the request subject to the building being moved further to the East, seconded by Mr. Gilmer the motion carried unanimously. (h) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RYAN BONNIWELL TO MOVE 1976 MOBILE HOME UNTO LOT IN COUNTRY CLUB TERRACE • Chairman Gruett opened the hearing at 7:14 p.m. with the reading of publication #4534 as published in the Hutchinson Leader on Thursday, June 3, 1993. The request is for considering a conditional use permit Mr. Craig moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6,15 p.m. Mr. Craig made a motion to recommend approval of the rezoning, seconded by Mr. Gilmer the motion carried unanimously. (i) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY COOPERATIVE DEVELOPMENT FOR MULTI RESIDENCE IN R -4 DISTRICT Vice Chairman Wood opened the hearing at 6:16 p.m. with the reading of publication #4521 as published in the Hutchinson Leader on Thursday, May 6, 1993. The request is for considering a conditional use permit to construct a multi residence unit in an R -4 district. City Administrator Plotz explained the requirement of the conditional use permit being the last step in the process. 6 0 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 15, 1993 Mr. Dobratz moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:17 p.m. Mr. Dobratz made a motion to recommend approval of the request, seconded by Mr. Gilmer the motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF PRELIMINARY PLAT OF MAC'S SECOND SUBDIVISION IN ACOMA TWP SUBMITTED BY ROXANNE KOKESH City Administrator Gary Plotz commented on the entrances off of Hwy 7. He also commented on staff recommendations. Mr. Craig made a motion to recommend approval with no objection, seconded by Ms. Brandt the motion carried unanimously. (b) CONSIDERATION OF PRELIMINARY PLAT OF BERNHAGEN'S SUBDIVISION IN HUTCHINSON TWP SUBMITTED BY JOHN BERNHAGEN Mr. Bernhagen commented on the plat as similar to the sketch with some modifications. City Administrator Plotz commented on the township recommendation. Mr. Craig moved to approve the request with no objection, seconded by Mr. Gilmer the motion carried unanimously. (c) DISCUSSION OF SKETCH PLAN SUBMITTED BY JEFF HAAG, TOM DAGGETT AND RICH WESTLUND Mr. Daggett commented on the sketch and the phases of development. He stated there are proposed to be approximately 50 lots. City Engineer John Rodeberg commented on changes in the sketch. A park would be appropriate in the area and drainage area is an issue to be addressed. He stated a comprehensive sanitary sewer plan is to be presented to city council on June 22nd. There was discussion on the size of the service pipe and lift station. (d) DISCUSSION OF TISCHER REPLAT City Engineer John Rodeberg commented on the request. • 7 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 15, 1993 (e) CONSIDERATION OF SKETCH PLAN SUBMITTED BY JIM HEIKES, HUTCHINSON TWP, 2 MILE RADIUS Mr. Heikes presented his proposal. City Administrator Gary Plotz stated the township approval of the sketch. Discussion followed on the urban boundary areas and the city requirements. There was no recommendation by the planning commission. (f) COMMUNICATION FROM STAFF Building Inspector Mark Henson commented on a garage to be moved by Junace Gehrke from 2nd Ave to Harmony Ln. Building Inspector Mark Henson commented on a steel storage shed and moving unto another location on the property. 5. OTHER BUSINESS (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY NORTHERN GAS CO. IN THE 2 MILE RADIUS Mr. Plotz commented on the township approval. Mr. Rodeberg commented on the location of the gas line being constructed for the city. Mr. Craig moved to recommend no objection to the request, seconded by Mr. Dobratz the motion carried unanimously. (b) CONSIDERATION OF VARIANCE REQUESTED BY STEVE FANGMEIER, ACOMA TWP, 2 MILE RADIUS The request is to reduce front yard setback in Judson Court. There was no recommendation by the planning commission. 6. ADJOURNMENT There being no further business the meeting was adjourned at 8:15 P.M. • 93 I DAVID D. ARNOLD GARY D. MCDOWELL •STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. HOGE LAURA K. FRETLAND DAVID A. BRUEGOEMANN PAUL D. DOVE" JOSEPH M. PAIEMENT JAMES UTLEY RICHARD O. McGEE CATHRYN D. REHER GINA M. BRANDT June 17, 1993 ARNOLD & McDO`1'ELL ATTORIQEYS AT LAw 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612) 587 -7575 FAX (612) 587 -4096 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY O. BARRY ANDERSON Re: Closing Documents Phase II Our File No. 3244 -91046 Dear Gary: OF COUNSEL WILLIAM W. CAMERON RAYMOND C. TALLIER 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545-9000 MN TOLL FREE 800 -343 -4545 FAX(612)545 -1793 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55391 (612) 389-2214 FAX (612) 369 -5506 16171819 2p2, .r yg3 w it �:>iVFD N BY..._ ----_- 16 Enclosed herewith please find a Resolution authorizing the vacation ' of First Avenue N.E. This Resolution should be approved by the City Council at this coming Tuesday evening's meeting. A certified copy of the Resolution should be prepared and should be recorded on Wednesday with the Recorder's office in Glencoe so the Condominium plat can be recorded shortly thereafter. I am in the process of preparing an easement or franchise document to cover the remaining encroachments in the First Avenue N.E. from the Festival Food building. These encroachments consist of a stairway, a transformer and another stairway located at the northwest corner of the building. Please do not hesitate to contact me should you have any questions. Thank you. Best regards. Very truly yours, ARN & CD ELL G. arry nderson GBA:lm Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION // "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / D.� 1 • RESOLUTION NO. 9994 THIS RESOLUTION is made and entered into this 22nd day of June, 1993, by the Hutchinson City Council for the purpose of vacating certain portions of municipal right -of -way abutting First Avenue N.E. RECITALS: 1. The City of Hutchinson, a Minnesota municipal corporation, is a party to Erickson's Downtown Redevelopment Condominium; 2. Unit No. i of said Condominium encroaches upon municipal right -of -way; 3. To further the purposes of the Condominium, as well as for other municipal purposes, the City desires to vacate certain portions of First Avenue N.E.; 4. The Condominium Association, as well as the owners of Unit No. 1 and Unit No. 2, being all of the owners of the abutting property, have presented and filed a verified petition seeking vacation of the effected portion of First Avenue N.E., all pursuant to Minn. Stat. §440.135 (1989); • NOW THEREFORE, BE IT IS RESOLVED by the Hutchinson City Council that the following portion of First Avenue N.E., located within the city limits of the City of Hutchinson, be vacated and the same is hereby vacated: • That part of vacated First Avenue Northeast lying adjacent to said Lot 1, Block 1, HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT 2, described as: Commencing at the northwest corner of said Lot 1, Block 1; thence North 89 degrees 29 minutes 26 seconds East, assumed bearing, 304.10 feet along the north line of said Lot 1 to the point of beginning of the tract to be described; thence North 00 degrees 30 minutes 34 seconds West 7.00 feet; thence North 89 degrees 29 minutes 26 seconds East 175.06 feet; thence South 74 degrees 26 minutes 30 seconds East 25.29 feet to a point on the north line of said Lot 1; thence south 89 degrees 29 minutes 26 seconds West 199.37 feet along said north line to the point of beginning. BE IT FURTHER RESOLVED by the Hutchinson City Council that this Resolution shall take effect upon recording of the same with the office of the McLeod County Recorder. Adopted this 22nd day of June, 1993 by the Hutchinson City Council. CITY OF HUTCHINSON By: Paul L. Ackland, Mayor Attest: Gary D. Plotz City Administrator L • • OPEN -HOLD COUNCIL REPORT TUE. jUN 22. 1993- 9:33 Ah1 1992 IMPRO.BOS JUUL CONTRACTING CO 1993 IMPRO.CON B BARR ENGINEERING CO BOLTON & MENK,INC BRAUN INTERTEC ENVIRONMEN PELLINEN. WILLARD CENTRAL GARAGE REPAIR STORM SEWER ENG.PROF.SERVICES ENG. SERVICES CONSULTING SERVICES SURVEYING FEES HUTCH COOP CENNEX TIRES JERRYS TRANSMISSION HAND VALVE - RADITAOR HOSE MTI DIST.CO BELT - CLEVIS PIN -ARM PTO NORDIC TRUCK PARTS INC STROBE SHOPKO STATION SMOKE SORENSEN FARM SUPPLY SPOOLS CITY HALL CONST, WOLD ARCHITECTS & ENGINEE DESIGN- DEVELOP- DOCUMENTAT GENERAL FUND, ACKLAND, PAUL AG SYSTEMS ARLT, VIC BARLOW, BARB BARR ENGINEERING CO BENNETT OFFICE SUP. BERGER PLBG & HTG BORSCHEID, JUDY BRACKEN, WILL BROWNS GREENHOUSE BUS. RECORDS CORP. CAMERA SHOP CARNEYS CENTRAL GARAGE CHRISTENSEN PIANO SERVICE CLOETER, DAN COAST TO COAST COPY EQUIPMENT INC CULLIGAN WATER COND DUESTERHOEFT, CLARA OUESTERHOEFT,MARTIN ELLIS, SHERI ENGEL, GORDY FAMILY REXALL DRUG FEED RITE CONTROLS FESTIVAL FOODS FIRE MARSHALS ASSN OF MN GAB BUS SERVICES GAME TIME GLAESER, CHERYL MILEAGE FOR MEETINGS PARTS UMPIRE COORDINATOR REFUND SHELTER RESERVATIO REVISIONS TO STORMWATER P SERV.CONTRACT REPAIRS TO SILL FAUCET CANCEL & SWITCH SWIMMING TOURNAMENT REFUND GREENHOUSE PLANTS =HUTCH P LICENSE FORMS FILM,BATTERY & DEVELOPING BEADS,LACING,FABRIC MEDIU MAY REPAIRS & PARTS PIANO TUNING REFUND CANCELLATION SWIMM NUTS- BOLTS-SCREWS FLAGGING TAPE REPAIR WATER SOFTENER SR.TOUR REFUND SR.TOUR REFUND REFUND BASEBALL TOURNAMENT REFUND SUPPLIES FOR HOSE TESTING HOSE - EJECTOR BOTTOM -6ASKE FRUIT BINGO SUPPLIES MEMBERSHIP DUES JORGENSON CLAIM 4 -91 EQUIPMENT REFUND SWIMMING $1,011.00 $1,011.00* $1,524.50. $585.23 $2,189.50 $300.00 $4.599.23* $204.78 $167.35 $188.82 $78.79 $15.98 $191.22 $846.92* ulatgam i yq $31.43 $27.43 $44.00 $15.00 $137.50 $40.57 $153.89 $4.00 $110.00 $377.01 $132.05 $16.95 $21.03 $8,607.99 $51.00 $10.00 $20.41 $24.54 $30.00 $20.00 $20.00 $18.00 $110.00 $11.00 $167.47 $9.41 $35.00 $5,000.00 $4,IS1.05 $10.00 Page- 1 // -A r 0 • • OPEN -HOLD COUNCIL REPORT HAUGEN, BARB HOFF, DOROTHY HOLIDAY INN ST CLOUD HOME BAKERY INC HUTCH COOP CENNEX HUTCH FIRE & SAFETY HUTCH PLBG & HTG CO HUTCHINSON UTILITIES INK SPOTS ISIA JEFFERSON FIRE & SAFETY JIM'S GARDEN SERVICE JUUL CONTRACTING CO K MART KOHLS, MARGIE KOHLS, MELVIN KOKESH ATHLETIC LATTERELL, BOB LEAGUE OF MN CITIES LIES,JIM MCKITTRICK, DEBRA MCRAITH, NORA MEEKER SAND & GRAVEL MENGL, JOHN MERRILL, KENNETH B. MEYERING, LEROY MID -MN HOT MIX INC MILLER, DIANE MILLER, RICK MILLET, CECILE MILLS, ANN MINNESOTA CLE MN MUNICIPAL BOARD MN. MICROGRAPHICS MN.ICE ARENA MANAGERS A MURPHY, VALERIE NEMITZ, IRENE NEMITZ, LILLIAN OLSON, LAURA OLSONS LOCKSMITH OTTO, LYLA PANKAKE, ELLEN PETERSON BUS SERVICE PETRON, TED PETTIT, JEMY PIONEERLAND LIBRARY SYS PITNEY BOWES INC PLANES OF FAME PLOTZ, GARY D. PRIEVE LANDSCAPING PRINTS CHARMING PRO AUTO CLEAN REINER LAWN IRRIGATION RIGS & SQUADS SCHAFER, DANIEL SCHMELING OIL CO TUE, JUN 22, 1993, 9 :33 AM ADV.BO MTG SR.TOUR REFUND ROOM RESEP.V- TORGERSON COOKIES GASOLINE SEMI - ANNUAL INSPECTIONS BRASS CLEAN OUT COVER ELEC & GAS PRINTING BASIC SKILLS & FREESTYLE OUTER SHELL KNEES JUNE MOWING WEEDS LIND AVE- REPLACE 2 "GV PENS & WHISTLES SR.TOUR REFUND SR.TOUR REFUND BEACH VOLLEYBALLS TOURNAMENT REFUND 2ND QTR WORKMEN'S COMP TOURNAMENT REFUND REFUND BASEBALL 16 FIRS LABOR SAND TOURNAMENT REFUND CONF. EXPENSES TOURNAMENT REFUND SAND REFUND TOURNAMENT REFUND CANCEL & REFUND BASEBALL SR.TOUR,REFUND ADVANCE FOR CONFERENCE 291 ACRES ANNEXATION FEE BLUELINE 22X34 SS ANNUAL DUES SWIM LESSONS REFUND SR.TOUR REFUND SR.TOUR REFUND REFUND SWIMMING 16 KEYS SR.TOUR REFUND SR.TOUR REFUND COACH RENTAL REFUND BASEBALL TOURNAMENT REFUND TE 3RD QUARTER PAYMENT POSTAGE METER RENTAL TOUR ON JUNE 30 LEAGUE CONVENTION EXPENSE REPLACEMENT TREES T SHIRTS INTERIOR CLEANED 84 SPRUCE TREES PARTS T -BALL CANCEL & REFUND FUEL OIL $32.40 $20.00 $380.63 $17.55 $3,552:06 $66.00 $7.99 $8,981.62 $231.08 $19.12 $57.36 $213.00 $3,996.20 $57.83 $20.00 $20.00 $144.02 $110.00 $38,456.93 $220.00 $29.00 $68.00 $600.63 $110.00 $183.89 $110.00 $55.91 $41.00 $330.00 $18.00 $20.00 $185.00 $600.00 $50.65 $75.00 $13.00 $20.00 $20.00 $39.00 $31.30 $20.00 $20.00 $373.80 $23.00 $110.00 $16,370.50 $176.00 $96.00 $54.17 $53.25 $4,972.21 $55.00 $1,512.00 $62.64 $10.00 $2,364.59 paoe . OPEN -HOLD COUNCIL REPORT TUE. JUN 22, 1993, 9 :33 AM ------------------------- SCHMIDT, BECKY SCHMIDT, JIM • SCHRAMM IMPLEMENT SCOTT & BOB'S TIRE SHARE CORP SHARING THE CHALLENGE SHOPKO SILK, MIKE SIMONSON LUMBER CO SISTER RUTH ANNE SCHNEIDE SMEAL FIRE EQUIPMENT CO. SMITH ANDREW SMITH, , LES SMITH, LUCILLE SMUTKA, GERMAINE SORENSEN FARM SUPPLY SOUTHAM BUS COMM STANDARD PRINTING STIFTER, LONNA SWANSON, EVAN TEK MECHANICAL TEPLEY EQUIPMENT TKOA TREE PRO TURF SUPPLY COMPANY TWO WAY COMM INC US WEST COMMUN •VAN OVERABEKE, DAN VICTORIAN INN WAL -MART WEGSCHEIO, ED WEGSCHEID,ANN WEST PUBLISHING CO WM MUELLER & SONS RURAL F. 0. ALLIED MECH.SYSTEMS HUTCH COOP CENNEX WATER /SEWER FUND ANALYTICAL PRODUCTS GROUP ATCO MFG CO. BRAUN INTERTEC ENVIRONMEN CENTRAL GARAGE O.P.C.IND.INC ELECTRIC MOTOR CO ENVIREX INC FEED RITE CONTROLS GOPHER STATE INC HANSON, SCOTT HONEYWELL INC HUTCH COOP CENNEX HUTCHINSON UTILITIES INDUSTRIAL DOOR CO INC REFUND SWIMMING LESSIONS TOURNAMENT REFUND FIRE FINDER SPARE TIRE & RIM LIQ.ENZYMES -CITRA GEL -PRO ADVANCE FOR CONFERENCE CARDS,FILM,TOWEL,WASHCLOT TOURNAMENT REFUND MORTAR MIX - INST.CALLIGRAPHY CLASS HURST SPREADER REFUND - SAFETY SHOES SR.TOUR REFUND SR.TOUR REFUND SR.TOUR REFUND RENTAL COPE DRILL & BIT ADVERTISING RIBBON,TONER,INK ROLLER E BASEBALL CANCEL & REFUND REIMBURSEMENT DEPOSIT REF BUBBLER PARTS AIRPORT EXPANSION 48" TREE PRO & STAKES LAWN FERT CHECKED ANTENNA & RADIO JUNE SERVICES TOURNAMENT REFUND SR.PROM DINNER FILM REFUND TREE RELEAF TREE APPL REFUND STATUTE BOOKS AIRPORT FUELING PROJECT WELDING BRACKETS GASOLINE INFO MANUELS ALL -PRO WATER STORAGE TANK CONSUL MAY REPAIRS & PARTS CHEMICALS REPAIR DRILL SKIMMER WIPER -SHEAR PIN ACID CHEMICALS MAY CALLS CONFERENCE EXP PARTS FERTILIZER & OEL.CHG ELEC & GAS 08- 051'7 - -22 -0 14'MILLER EDGE $10.00 $440.00 $4.85 $42.60 $217.79 $90.00 $22.13 $220.00 $3.41 $72.00 $4,254.68 $30.00 $20.00 $20.00 $25.00 $117.15 $219.78 $66.45 $16.00 $25.00 $50.58 $52.60 $8,656.70 $232.00 $55.65 $75.98 $325.70 $220.00 $534.91 $22.39 $5.80 $5.00 $105.99 $565.13 $121,718.53+ $20.00 $125.07 $145.07+ $195.00 X113.21 $677.25 $313.28 $75.00 $20.45 $118.00 $681.94 $162.00 $6.50 $96.19 $1,301.58 $318.20 $283.29 page 3 i �J J OPEN -HOLD COUNCIL REPORT INDUSTRIAL MAINT SUPPLIES ISCO INC JAMES JUNKER AND JERRY M. LANZ JUUL CONTRACTING CO KUBASCH & SONS INC. LANZ, JERRY M. LEAGUE OF MN CITIES LIFE & SAFETY MARSHALL -BOND PUMPS MERRILL, KENNETH B. MID -MN HOT MIX INC MN DEPT OF REVENUE MN VALLEY TESTING LAB NALCO CHEM.CO NCL NORTHERN WATER WORKS SUPP RADISSON SUITE HOTEL RANDY DEVRIES RCM ASSOCIATES RUST ENVIRONMENT SANIFILL INC SERCO LABORATORIES SERV -O -CAL STRINGER BUS SYSTEMS VWR SCIENTIFIC INC WATERPRO WM MUELLER & SONS ZEE MEDICAL SERV YOUTH CENTER HOTOVEC, ROSS RUNBERG, RICK AIRPORT EXPANSION Mathiowetz Const. TUE, JUN 22, 1993, 9:33 AM -------------------------- WASHERS,NUTS ETC PUMP HOUSING BEARING FIRST LITIGATION CONFERENCE EXP REPAIR WATERLEAK - LAKEWOOD DISPOSAL OF CARPETS &PADDI %SAFETY BOOTS 2ND QTR WORKMEN'S COMP SUPPLIES IDLER. GEAR CONF. EXPENSES SAND PUBLIC WATER SERV.CONN.FE INORGANICS LAB NALCO 7392 CORROSION GLASS FIBER FILTERS HYDRANT SPANNER WRENCH HOTEL FOR LEAGUE CONFEREN LEAGUE CONV.EXPENSE CONST.PHASE SERVICES -ELEV ENG.SERVICES -SEWER STUDY TRASH 05 -03 TO 05 -08 CHEMICALS TRANSMITTER MAINT.CONTRACT GLOVES REPAIR PART GRAVEL ZEE STRIP 50 1BOX BAND FOR DANCE 06 -18 -93 SOUND SYSTEM FOR DANCE 6- Est. #1 $119.45 $26.50 $35,097.87 $6.50 $1,082.00 $1,789.20 $30.00 $3,702.07 $iS3.37 $178.31 $15.38 $55.91 $16,042.43 $267.50 $6,251.02 $97.72 $52.63 $196.00 $25.92 $6,278.06 $5,416.25 $8,310.47 $75.00 $652.40 $227.90 $71.29 $88.12 $312.05 $10.01 $90,993.22■ $150.00 $75.00 $225.00* $230,506.97» $109,945.88 page 4 0 u • IMMEDIATE PAY COUNCIL REPORT TUE, JUN 22, 1993, 9:31 AM --------------------------------------------------------------------- 1992 IMPRO.BDS R.P.UTILITIES EXT47 PROJ 92 -18 $15,021.97 $15,021.97+ GENERAL FUND CONCORD SINGERS FLAG DAY-MUSIC IN PARK DEPT NATURAL RESOURCES DNR REG FEES DEPT.NATURAL RESOURCES TITLE REG. FEES MCLEOD COOP POWER ELECTRICITY U S POSTMASTER POSTAGE FOR CABLE SURVEY ,LIQUOR STORE CITY OF HUTCHINSON � ZI AETNA VARIABLE LIFE ASS G.T. GROWTH GLOBAL FUNDS INC GREAT WEST LIFE INS. CO H.R.L.A.P.R. ICMA RETIREMENT TRUST MN DEPT OF REVENUE PERA LIFE INS CO. PERA - D.C.P. PRUDENTIAL PUBLIC EMPLOYEES TEMPLETON INC WADELL & REED WITHHOLDING TAX ACCT LOTTERY SALES EMPLOYEE CONT- DEF.COMP EMPLOYEE CONT -DEF COMP EMPLOYEE CONT- DEF.COMP. EMPLOYEE CONT- DEF.COMP EMPLOYEE CONT- PENSION PL EMPLOYEE CONT -DEF. COMP EMPLOYEE CONT -STATE TAX EMPLOYEE CONT -LIFE INS EMPLOYEE C PENSION PLAN EMPLOYEE CONT -DEF COMP EMPLOYEE C PENSION PLAN EMPLOYEE CONT -DEF COMP EMPLOYEE CONT -DEF. COMP EMPLOYEE C- FED.TAX $550.00 $613.00 $50.00 $691.18 $500.00 $2.404.18• $1,014.00 $1,014.00* $545.00 $175.00 $318.46 $110.00 $171.86 $1,514.00 $4,890.24 $129.00 $57.42 $140.00 $11,243.99 $95.00 $150.00 $24,483.54 $44,023.51* $62,463.66* page 1 Y E LIQUOR STORE Friendly Beverages beer $343.60 Jordon Beverages beer 605.50 Locher Bros. beer 6671.10 LennemanBeverages beer 5518.20 Triple G Dist. beer 9380.50 Ed Phillips & Sons 1 wine $ liquor 5229.84 Griggs Cooper & Co. wine $ liquor 2594.78 Johnson Bros. Liquor Co. wine $ liquor 4322.07 Quality Wine & Spirits wine & liquor 4762.17 City of Hutchinson payroll 5999.28 City of Hutchinson lottery sales 56.40 Veterans of Foreign Wars advertising 47.50 Am. Linen Supply Co. towel service 61.29 Coast to Coast trach bags etc. 53.43 Home Bakery Inc. grand opening supplies 262.00 Tri Co. Water bond. water cooler rental 28.76 Hutchinson Telephone phone service 98.17 Hutch Leader advertising 595.92 Hutch Utilities elec. $ gas 660.33 Henrys Foods Inc. cigarettes etc. 2548.29 Hermel Wholesale supplies 167.59 Sprengler Trucking freight charges 555.58 City of Hutchinson lottery sales 540.00 Ink Spots open house reg. cards 35.62 Lori Lundholm clean windows 26.36 Junker Sanitation refuse chgs. 166.78 Quades Elec. install switch on counter 72.48 Bernicks Pepsi Cola soft drinks 37.54 Viking Coca Cola soft drinks 173.60 Bureau of Alcohol special tax renewal fee 250.00 Mn. Dept. of Reve. May sales tax 12,761.11 Mn. Dept. of Revenue 31 June sales tax 6380.50 $71,006.29 DAVID B. ARNOLD GARY D. MCDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. HOPE LAURA E. PRETLAND DAVID A. BRUEGOEMANN PAUL D. DOVE" JOSEPH M. PAlEMENT JAMES UTLEY RICHARD O. XcOEE CATHRYN D. REBER GINA M. BRANDT June 11, 1993 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARS PLACE HUTCHINSON, MINNESOTA 55350-2563 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON OF COUNSEL WILLIAM W. CAMERON RAYMOND C. I A LIEB 5881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545-9000 MH TOLL FREE 800-343 -4545 PAX (612) 545-1798 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 389-2214 PAX (612) 369-5506 OUT i I M 1 /G�1� G � SUP! ?9gg M R`E'ED 8y Re: Phase I Environmental Cleanup C -11 Our File No. 3244 -89031 Dear Gary: This correspondence is for the purpose of bringing you and the Council up to date on the status of this matter. I spoke with Bill Fellows at Twin City Testing at some length on Wednesday, June 9, 1993. As you know, the environmental cleanup has been continuing and Twin City Testing has been recommending for quite sometime that the site now be closed. The Pollution Control Agency is not entirely point and is continuing to at least speculate on a ground water cleanup. As you may recall, remediation was specifically excluded when underway so the present position of the frustrating. convinced on this the possibility of the ground water this project got MPCA is somewhat I suggested to Bill that perhaps a meeting would be most helpful. I asked him to arrange for such a meeting after July 6 and he was going to attempt to do so. As soon as I get notice of the meeting, I will advise you of it. It would be my suggestion that former Senator Bernhagen, as the then HCDC representative be attendance, as well as yourself, perhaps the City Engineer and maybe the Mayor, as well as myself. If the MPCA is unwilling to meet with such a large number of individuals, perhaps we can reduce the number by eliminating the need for yourself or perhaps the City Engineer. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAM' SPECIALIST BY THE MSN3£SOTA STATE BAR ASSOCIATION Mr. Gary D. Plotz June 11, 1993 Page 2 In any event, this correspondence is for the purpose of bringing You up to date and I would appreciate it if you would pass along this letter to the Council for inclusion in the next Council packet. Thank you. Best regards. Very tru: ARNOLD & G. Barry GBA:lm 0 r1 LJ 0 C n M E M O R A N D U M DATE: June 10, 1993 TO: Mayor & City Council FROM: Hutchinson Planning Staff A01? yppR INFpRm tlpN RE: Consideration to Establish an Enforcement Procedure Removing Sump Pump Groundwater Discharge from the Municipal Sanitary After our recent deluge, the Hutchinson Planning Staff discussed the possiblity of reevaluating Hutchinson's policy to eliminate sump water discharging into Hutchinson's municipal sanitary. Flows in the sanitary sewer lines tripled in many areas, creating problems for lift stations. Many lift stations needed to be pumped out, which is a significant health concern. As a suggestion, the Council may want to consider expanding Rust Engineering's contract to evaluate and revise Hutchinson's ordinance relative to this matter, and provide a plan of action. The City of Willmar recently adopted a policy that provided additional storm sewer inlets for sump lines, a one -year grace period, and heavy fines for home owners that did not remove their sump discharges from the sanitary sewer lines by the end of the grace period. City Hall 37 Washington Avenue West (612) 587 -5151 Parks fr Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 .. �r4 o, 1 r7.... Police Department 10 Franklin Street South (612) 587 -2242 LJ C June 17, 1993 M E M O R A N D U M FOR .YOUR l ftahM-�10�1 TO MAYOR AND CITY COUNCIL - FOR YOUR INFORMATION FROM HAZEL SITZ, PERSONNEL RE STATE LAW AS IT AFFECTS MERIT ADJUSTMENTS FOR 1993 Upon review of legislative highlights at the League of Cities Conference, it is our understanding that there is no restriction on action the City may take in 1993 to consider merit adjustments for employees during the year. Based on this understanding, directors are proceeding to review employee performance and make any merit recommendations for the first 6 months of 1993. (The Truth in Taxation hearings to be held in December 1993 will require that information be provided to the public about personnel costs and the impact of any wage adjustments on the tax levy for the year 1994.) City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 Police Department 10 Franklin Street South (612) 587 -2242 0 u 0 I June 17, 1993 M E M O R A N D U M TO MAYOR AND CITY COUNCIL - FOR YOUR INFORMATION FROM HAZEL SITZ, PERSONNEL COORDINATOR AS RE EMPLOYEE APPRECIATION PICNIC LUNCHEON The directors and city administrator have discussed an appreciation picnic luncheon for employees. It is their plan to prepare and serve a noon barbeque luncheon in a city park for employees on Wednesday noon, July 14. The location will be determined later. Council members are invited to stop by and help serve. City Hall 37 Wash ington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 Police Department 10 Franklin Street South (612) 587 -2242 MEMORANDUM Mayor and City Council FPC1M: Brad T. Emans, Hutchinson Fire Chief SUBJECT MONTHLY FIRE DEPARTMENT UPDATE MAY 1993 HUTCHINSON FIRE DEPARTMENT The Hutchinson Fire Department had 32 calls for the month. 205 Third Avenue South East HUTCHINSON. MINNESOTA 55350 GATE: W N9_': A few of the interestirxt calls were: Underground fuel oil tank: leaked fuel into a residential basementon Main Street- - Gas spill on Main Street. - Missing person on the Crow P,rrer, he later showed up at Roberts Park watching softball. - Charles Thor garage fire - lost in the fire was a car, truck, boat and riding lawn mower total of approximately $50,000. kin nrxeson had a. small fire in his basement at around 4:00 a.m., the smoke detector on the 2nd floor went off and he was able to extirxwish the fire hunsef. The smoke detector saved his family's lives. y Grills for the Month: We had two auto extrication drills. We are waking on new methods to remove Yeims from vehicles. Totally we worked on four vehicles after we had completed the extrication we hauled two vehicles down to 3M burn site and had a car fire drill. We also completed the emergency preparedness badge for the Boy Scouts. We took our "Fire Safety House" to the 3M Safety Fair Approximately 125 children went through the house. 'We participated in the American Legion Parade and the Memorial Day Parade. BEIbb N I N U T R S • HUTCHINSON HANDICAP ADVISORY COWITTES May 24, 1993 A01? Y00R AF�R M'ATj�N Call to Order Building Official Jim Marks called the meeting to order. In attendance - Jim Marks, Don Todnem, Mark Hensen, Carolyn Pohlen, Jack Yates, and guests Gib Lehman-H.C.H and Supt. of Schools, Gary Swenson 1. Guests: Mr. Gib Lehman - Director of Facilities , Hutchinson Community Hospital - Reviewed H.C.H. facility compliance. Discussion arose regarding van access and suggested designs. The committee suggested adding a van accessible spot at the east parking lot. Handicap signage at Burns Manor will by reviewed by City Staff. Mr. Gary Swenson - Superintendent of Schools - Discussed Hutchinson's school facilities compliance. Future projects include July 1993 - Restriping parking stalls, and maintenance staff is documenting barriers via B.O.M.A. survey. 2. Review of ped ramp needs within Hutchinson City Limits - Carolyn Pohlan presented needs at St. Anastasia School at north and • south sidewalk ends, at both Wal -Mart and Cashwise, and at the Civic Arena. 3. Review of Letters from McLeod County Attorney and McLeod County Coodinator identifying Ed Homan, McLeod County Zoning Adminisrator, as enforcement officer of handicap compliance officer for McLeod County and Administrator Joe Culhane as the A.D.A. coordinator. 4. Reviewed Hutchinson's acceptance into the N.O.D. Program. Briefly discussed grant programs and the "How To" manual. 5. Reviewed 3M1s procedural format. Reviewed and distributed B.O.M.A.'s A.D.A. compliance guidebook and checklist. 6. Reviewed City Hall Drawings It was noted that the handicap bathroom partition doors are not providing 18 " -24" at the latch side for access. T. Open Discussion Items: F.Y.I. Hardee's and Food N Fuel are updating bathrooms to comply with A.D.A. L_ Page 2 0 Minutes - Hutchinson Handicap Advisory Committee May 24, 1993 Directed Staff to request handicap parking and signage at Hutch Utilities. B.O.M.A. document will be submitted to Clarence Kadrmas via these minutes. Directed staff to request cooperation from Finance Director Ken Merrill requesting a snout or extension on the City Hall payment center for ease of access for disabled persons to deposit letters without exiting their vehicle. This will be done via these minutes. Directed staff to notify Arena Manager Mary Haugen of safety concern at the arena steps; the lack of lighting is creating 'a hazard. Also, Mary via Director Dolf Moon will contact Ms. Carolyn Pohlen to discuss future arena plans to provide handicap access at the main doors. The next meeting will be scheduled upon request or when the agenda provides enough subject. cc: Gary Plotz - For Council Agenda • Mark Hensen John Rodeberg (See requirements for Civic Arena ped ramp) Dolf Moon (See request for Civic Arena Ped Ramp) Steve Madson Scott Johnson, 16765 Hwy. 15, Hutchinson Don Todnem, 127 -1st Avenue S.W., Hutchinson Ken Merrill (See payment center request) Clarence Kadrmas (See handicap parking and signage request) - B.O.M.A. document enclosed Jack Yates, H.T.I., 40 West Highland Park Drive Carolyn Pohlen, 975 Thomas Avenue Mary Haugen (See Civic Arena ped ramp 6 lighting concern) Mike Derig - Wold Architects (See #6. City Hall partition doors) 0 PIONEERLAND LIBRARY SYSTEM BOARD MEETING Municipal Utilities Bldg. Willmar May 20, 1993 .Meeting was called to order by Chair Nancy Alsop at 8:10 p.m. Roll was taken with 25 members present. Motion by Huff /Hauer to approve minutes of January 18 and March 18. Motion carried. Committee Reports a. Personnel Committee - in absence of Chair Benson, Motion by committee member Huff /Hauer to approve a one step and 2% salary increase to all staff and a 5% increase to Directors. Motion carried b. Motion by Finance committee Chair Rudningen/Sanders f to accept January-March and April financial reports as corrected. Motion carried. Motion by Rudningen/Sanders to pay the bills. Motion carried. Recommendation on bonding. Motion by Rudningen/Sanders to table. Motion carried. 1992 Audit was presented. Motion by Rudningen/Sanders to accept. Motion carried 1994 budget draft was explained by Mr. Houlihan, also the philosophy regarding the budget figures. Kathy Matson said that the local libraries first developed their budgets, then staff coordinated the entire budget by county, prepared a draft, then had the libraries check and prepare another draft which was again coordinated by staff. c. Automation � coa„m,,.ae report - request to purchase CD ROM for informational and instructional usage. Motion by Hoff /Johnson to authorize the purchase of a CDROM. Motion carried. d. Bookmobile Study Committee Chair Sanders reported on survey of patrons of bookmobile. Survey results were distributed to board. If service is stopped, it could be reinstated. Other options are being looked into. If a new bookmobile is purchased we would have to allow a budget ftem of at least $70,000.00 for the next 11 years otherwise it would not be cost effective. e. Policy Review Committee Chair Alsop presented the Meeting Room Policy. Motion by Alsop/Brunner to approve. Motion carried. Status of Proposed Agreement revision- Several comments were made in regard to comparisons of • previous agreement and also approval of some parts of the agreement by counties. Recommendations for the proposed agreement revision were requested. f. System Study Committee Chair Alsop discussed the seven keys for fiscal health, staff services and grants, job descriptions, consolidation, descision making model and local board surveys. No Old Business: New Business: 1. Report by Assistant Director Mattson - a. Statistical report and library activities. b. Benson new Ibrary dedication June 27 C. Renville library wok has restarted. d. Maynard has received a $1000.00 Cargii grant for a Family Literacy program. e. PLS has a Hook a Book' summer reading program f. Appointments to Sammie Governing Board - Dolores Brunner, Al Huff and Roy Johnsen. 2 Report of Director: a. Thank you from John and staff for increases. b. Motion by Tebbin/Sanders to approve Regional Directors' Fund of $841.00. Motion carried. c. Decision Making Model - General consensus was that we should use that in all dealings in the future. d. John Houlihan will be attending the MLA legislative meeting on June 4. Motion to adjourn by Sherlin /Ulrich - Motion carried. ADJOURNMENT- D. Brunner, Sec. Next meeting scheduled for Thursday, June 171993 7:30 pm Attendance at meeting: Present - Arlen Lacombe Dorothy Tebben Judi Bohm Howard Christiansen Morris Benson Alvin T. Huff Floyd Sneer Marie Schoener Nancy Dickson Louis Sherlin Orville Rudningen Connie Sederstrom Richard Baysinger Marion Drozdowski Linda Johnson Sandy Casper Maxine Weinrich Dolores Brunner Roy Johnsen Howard Tengwall Nancy Alsop Henry Ulrich Dennis Hauer Kevin Mulder Marietta Johnsen LeRoy Sanders Mary Lou Arne Absent: # denotes excused Mark Dahl # Lavern Birkland Phillip Kvam Barbara Gjerde Jan Kreie # John Miller # Judy Barka Curtis Johnson # Mar Page # Lorna Carlson # John Nevins Melanie Lady Kelley Johnson Yvonne Griffin # Avonelle Johnson • i PIUNEERLANO LIORARY SYSTEM COUNTY 34 INTEGRATED FINANCIAL SYSTEM IFS570 PAGE t 1524,:1� 01 FUND STATEMENT OF REVENUES AND EXPENDITURES AS OF 5/11/93 E00: 5/18/93 15:4307 L I ./349 Y CURRENT YEAR f OF X OF DESCRIPTION MONTH _ _._ TO =DATE BUDGET BOOT YEAR LXat VD IfUlES _ SALA: ICS A4' 4AGES 17,587.91 •• 383,295.62 •• 990.323.00 •• 39 42 IMPLOIen'S ;HARt HE%LTM INSURANCE 2.557.96 •9 13.654.98 •• 31.828.00 66 43 42 HCALT4 t'llU.t AHCE_ - DEDUCTIBLE 682.61 •9_ _ _. 3,227.31.- •• EMPLOYES.; SIIARE AETIREMFNT INSURANCE 0,790.11 •• 43.670.03 •• _... 106,395.00 •• 41 42 3CIKS •• ACULT 15,340.30 •• 86,809.26 •• 235,630.00 •• 31 42 PEAIOJICALS 1,695.68 •9.__.... _. 13.214.13_ •• 36.092.00 •• 37 42 VIDEU TAP,$ 1.020.87 •• 2,624.37 00 7.020.00 00 40 42 UCLC ANO 4T'JER O,IARGFS 29.10 •• 8,$54.10 •• 20.250.00 !• 42 42 CON V.-W3A ^.HARGCS 2.841.64 - F0 -__- 13.855.23_ •• ...__ 33.500.00 •• Al 42 VEHICLF -!Pr 'AT UIN 1,233.58 •• 6,269.57 •• 18,240.00 •• 34 42 VEHICLE 1'IS'JRANCF .00 00 2,484.64 •• 3.500.00 •• 71 42 TW PHU %. A'•O LIN^_ CHARGES 1.846.59 •♦ .__ _. 6.119.07 •• 12.500.00 •• 49 42 P3STA II Aaa S41PP14o 841.11 •• 6.039.30 •• 12,686.00 •• 48 42 4K •i EJut P•1 YT .00 !9 1.982.53 00 2.298.00 •• 86 42 MAIYTCNANCE AND CONTRACTS 1.703.46 09.__._. 6.397.51- _. -_.. 16.300.00. •• 39 42 51WLI1C 14- PAI7T1':: 1,202.61 •• 11.998.83 •• 27,145.00 •• 44 42 PPOM'ITLJS.L Ala PPOLRAMMING 1.075.42 •• 2,038.03 •• 3,492.00 •• 58 42 MILTA:E A %.1 MFEtINBS - STAFF $62.54 •6 _._- 2,63S.68- •• 7,000.00 •• 38 42 '41L-Ali 47A .3WIN64 - TRUSTFCS 374.30 •• 2,184.49 •• 6,000.00 •• 36 42 A'JRV C3•P /PhIPFRTY /LIA%ILITY .INSURANCE .00 •! 11,639.99 •• 12.737.00 •• 91 42 A" ANU L74AL N9TICES 200.00 •!___ _ Z42.92 — •• . 500.00. 99 49. 42 A'101 T 1.44 .00 •• 1,850.00 00 1.850.00 •0 100 62 IOOKK`rP1,0 225.00 04 1.125.00 •• 2,839.00 •• 40 42 CONII IUIMI [.0 /YMCLAR:.HIP FUND .00 ••. -._. 167.57_ •• 1.500.00 •• 11 42 EATE.XSICN CJNTRACTS 530.00 •• 3,129.50 •, 22,279.00 60 14 42 STAti SAL'S TAX .00 •• 913.09 00 9,376.00 •• 10 42 TOTAL EXPENDITURES , 120,365.53 99•!_.__636,402.95. 0666. 1,621,276.00. 9999 39 42 i - �wMINNIRIIERN p.RpRCU , ./ . P10111FRL4'IC LI?RAnV SYSIFM COUNTY 34 INTFGRATEO F14ANCIAL SYSTEM IFS570 PAd! I 1 12:'x:.'.^ COM6INE0 STATEMENT OF REVENUES AND EXPENDITURES AS OF S /71/97 r-)J: 6/01/9) 12105115 • 5 1 CURRENT YEAR X OF X OF DESCA VTION MONTH TO -DATE BUDGET 606T YEAR 1 R�VL OV_5 R�SI RVi' ,00 r• 15,023.0008 r• 79,0I9.000R •r 92 42 1 uASIC STATE /FFOERAL AID .00 rr 85,992.0008 •r 42O,78O.000A r• 20 42 �•. JTU JTU'Jc COUNTY ._.. _ .00 rr 13,334.50CR 6r 26r669.•)OCR •6 SO 42 C•J1PP:.A C,RNJTV .00 60 72,059.0008 •• 144,118.000R ry SO 42 1 KA;An1Yl'41 LGUNTY .00 •• 64,650.SOCR r• 139.30Lf OCR •• 46 42 L" J'JI '%kLC CIIUMTY on •• 19 721.SOCM 60 39.24L.00CR 06 so 42 9C LCOL COUNTY .00 rr 45.OS2.000A •• 90,104.COCR r• SO 42 I I.IEK..6 COUNTY .00 •6 40,235.000A •• 80.470.o0CP •r S0 42 RENVILL" COUNTY .00 - ""-_ "' •r - 1T 161.000A • •• 75,527.0008 •6 50 42 Sk EPT C :OP'TY 9,607.00 •6 19,201.0008 r6 38,419.nOCA •6 50 42 ' V °LLeM 4 tUIC INE COUNTY ,00 06 24,e12.SOCR •• 49,225.000A •• 50 42 APPL -T,'J .00 .0 5.3S6.110CR •• l0.713.000A ry 50 42 JCNSJ•+ .00 r• 12,213.000R •• 22,926.000R •• 57 42 FAIPiAA .00 rr 4 964.000R r r• n 9,920..0CR •6 SO 42 GLtf+C4C _ 16,4BO.000R :• 72,96a.00tR •• 50 42 OcaC, VllLb .00 •• 2,739.50C9 • 4.67 OC4 •• SO 42 ' Gr A'.IT{ FALLS .00 r• 12,713.SOCA r• 24,627,n0CA •6 40 42 NIIIC.LIN;,)y .00 r• 32,741.0006 r• L5,4n2.II0CA •• SO 42 Kfk HIVtN .00 •r 2.295.50CR •• 4,591.000R •• SO 42 1 L11CMP1: LD .00 •♦ 24 660.0008 ' •• 4 9.120.00CR •6 50 42 OLIVIA - - .00 •• 14.757.50CR r• 27,187,00CR rr 54 42 URTn:JVILLr .DO __._. •• 7, 720.000P r, 1.6,44C.000F r• 30 42 1 MILL! + -� .OU •• 56,136.SOCP 6• 101,4/).o0C4 •• SS 42 014" ISL A ^.O .00 •• 6,042.50CR •• 12,06i.000P r• 50 42 JA,r •. f,'J .00 •r 7,689.000A r, IS.376.000P •6 50 42 1 ' off C%A .00 r• 5.286.000R •r 10.57EGOCR •• SO 42 M.AOTSJN _ .00 rr 9,035.28CR •• 17,476.nOCA •• 52 42 RfNVILLJ .00 •• - 6,796.SOCR •• 13.593.000P •v SO 42 1 ATMATfP. .00 r6 3,000.00CR „ 7.000.00C1l •• 100 42 k.GaNTJ•1 .00 rr 3,000.00CR r• 3r000.00CA •r 100 42 MJNTEV10En .00 rr .00 •• ' GQFIN LAKF TOWNSHIP .00 r• 7SO.000R •• CASH R_CEI ►TS C SALES TAX 1.796.55CR r• 11,400.85CR •• 27.364.0008 •• 42 42 GIi T. 3,792.87CP 64 15,696.61CR •r 2.013.0008 66 780 42 ' UJi[l ST .OJ •6 12.366.10CR. r• 3,000.00CR •• 417 42 er".9 P11�6URSE4ENTS _ 1r473.44CR •• J.032.10CA •• TOTAL REVENUES _ - 16,666.36CA •r•9 733.74I.14CR r••r 1,618.720.000R r*so 4S 42 ALL EXdi NnITU•L'S 120,350.21 •r•• 676,389.69 6.6v 1,621.276.40 •6w 19 42 - �wMINNIRIIERN p.RpRCU , ./ .