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cp10-12-1993 cTUESDAY SUNDAY MONDAY -10- -11- -12- COLUMBUS DAY ALL CITY OFFICES OPEN HUTCHINSON CITY CALENDAR Week of h "• 7:30 p.m. - City Council Oct. 10 to Oct. 16 ' Meeting at City Hall 1993 j WEDNESDAY THURSDAY FRIDAY SATURDAY -13- -14- -15- -16- 10:00 a.m. - Directors 9:30 a.m. - Senior Advisory VACATION /CONFERENCE: Meeting at City Hall Board Meeting at Senior Center JIM MARKA - Oct. 13 -15 KEN MERRILL - Oct. 13 -15 RANDY DEVRIES - Oct. 13 -22 ;�Rt AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 12, 1993 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. Walter Marth, Peace Lutheran Church 3. CONSIDERATION OF MINUTES Regular Meeting of September 28, 1993 and Bid Opening of October 4, 1993 Action - Approve as distributed - Approve as amended 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - SEPTEMBER 2. HOSPITAL /NURSING HOME BOARD MINUTES OF AUGUST 17, 1993 3. PLANNING COMMISSION MINUTES OF SEPTEMBER 21, 1993 4. LIBRARY BOARD MINUTES OF SEPTEMBER 22, 1993 (b) APPLICATION FROM THOMAS CLABO FOR SNOW REMOVAL PERMIT Action - Motion to order report and minutes filed and issue permit 5. PUBLIC HEARING None 6. COMMUNICATIONS. REQUESTS AND PETITIONS None 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 10061 - RESOLUTION SETTING ELECTION, LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE CITY OF HUTCHINSON GENERAL ELECTION Action - Motion to reject - Motion to waive reading and adopt �J CITY COUNCIL AGENDA - OCTOBER 12, 1993 0 (b) RESOLUTION NO. 10062 - A RESOLUTION ACCEPTING $162,500 FROM HUTCHINSON UTILITIES COMMISSION Action - Motion to reject - Motion to waive reading and adopt (c) ORDINANCE NO. 93 -92 - AN ORDINANCE TO VACATE UTILITY EASEMENTS IN WALNUT RIDGE ESTATES Action - Motion to reject - Motion to waive second reading and adopt (d) ORDINANCE NO. 93 -93 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Action - Motion to reject - Motion to waive second reading and adopt 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT WITH RUST ENVIRONMENT AND INFRASTRUCTURE FOR BIOSOLIDS MANAGEMENT FACILITIES PLAN AMENDMENT (SLUDGE) (DEFERRED SEPTEMBER 28, 1993) Action - Motion to reject - Motion to approve and enter into contract (b) CONSIDERATION OF CONSULTANT AGREEMENT FOR PHASE II AIRPORT EXPANSION (DEFERRED SEPTEMBER 28, 1993) Action - Motion to reject - Motion to approve (c) CONSIDERATION OF APPROVING SUBDIVISION AGREEMENT FOR SANTELMAN'S THIRD ADDITION (DEFERRED SEPTEMBER 14, 1993) Action - Motion to reject - Motion to approve 9. NEW BUSINESS (a) CONSIDERATION OF OFFICE OF WASTE MANAGEMENT COMPOSTING GRANT Action - Motion to reject - Motion to approve (b) CONSIDERATION OF BID ON SHEPPARD HOUSE Action - Motion to reject - Motion to approve 2 . CITY COUNCIL AGENDA - OCTOBER 12, 1993 (c) CONSIDERATION OF DEMOLITION OF SHEPPARD HOUSE Action - (d) CONSIDERATION OF DEMOLITION OF KLOCKMANN PROPERTY Action - (e) CONSIDERATION OF HCDC BOARD RECOMMENDATION FOR APPOINTMENT OF HCDC EXECUTIVE DIRECTOR DICK LENNES Action - Motion to reject - Motion to approve (f) CONSIDERATION OF WATER RATES Action - (g) CONSIDERATION OF POLICY AND PROCEDURES P150, P151, P191 AND P381 FOR POLICE DEPARTMENT Action - Motion to reject - Motion to approve (h) ITEM WITHDRAWN (i) CONSIDERATION OF 1993 AUDIT PROPOSAL Action - Motion to reject - Motion to approve (j) CONSIDERATION OF PROPERTY ACQUISITION FOR 1994 IMPROVEMENT PROJECTS Action - Motion to reject - Motion to approve (k) CONSIDERATION OF SUPPLEMENTAL AGREEMENT NO. 1, LETTING NO. 2, PROJECT NO. 93 -02 (SCHOOL ROAD) Action - Motion to reject - Motion to approve (1) CONSIDERATION OF CHANGE ORDER NO. 1, LETTING NO. 2, PROJECT NO. 92 -02 (GLEN /CEDAR /FRANKLIN /FIRST /SECOND) Action - Motion to reject - Motion to approve (m) CONSIDERATION OF COMPENSATION REVISION FOR MAYOR AND COUNCIL MEMBERS Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance No. 93 -94 and set second reading for October 26, 1993 3 CITY COUNCIL AGENDA - OCTOBER 12, 1993 • (n) CONSIDERATION OF SETTING SPECIAL MEETING TO CANVASS NOVEMBER 2, 1993 CITY ELECTION Action - (o) CONSIDERATION OF PURCHASE OF ONE 1994 MID -SIZE PICKUP TRUCK WITH SNOW PLOW FOR PARK DEPARTMENT Action - Motion to reject - Motion to approve and award bid 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 12. ADJOURNMENT . 4 0 . MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 28, 1993 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson, and Don Erickson. Also present: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, Director of Engineering John Rodeberg, and Assistant City Attorney Gina Brandt. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. CONSIDERATION OF MINUTES The minutes of the regular meeting of September 14, 1993 and special meeting of September 22, 1993 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - AUGUST 1993 2. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY COUNCIL MINUTES OF SEPTEMBER 1, 1993 3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY MINUTES OF AUGUST 17, 1993 AND SEPTEMBER 21, 1993 4. HUTCHINSON HOUSING, INC. MINUTES OF AUGUST 17, 1993 (b) REPORT OF CITY INVESTMENTS The motion to order the report and minutes filed was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried. 5. PUBLIC HEARING None 6. COMMUNICATIONS, REQUESTS AND PETITIONS PRESENTATION OF PLAQUES • Mayor Ackland presented Roy Thompson and Roland Ebent with an engraved plaque in appreciation for their service on the Library Board and Planning Commission respectively. o51 CITY COUNCIL MINUTES - SEPTEMBER 28, 1993 FA ff (a) CONSIDERATION OF REQUEST BY HUTCHINSON JAYCEES FOR CITY ASSISTANCE REGARDING MAIN STREET CHRISTMAS LIGHTING It was reported the Chamber of Commerce and Hutchinson Jaycees combined project was to highlight Main Street rooftops with Christmas lights. They requested the City donate the electricity used during the Christmas season. The motion to approve the request was made by Councilman Erickson, seconded by Councilman Torgerson and unani- mously carried. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 93 -91 - AN ORDINANCE OF THE CITY OF HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA, INCORPORATING AND ANNEXING CERTAIN TRACTS AND PARCELS OF LAND INTO THE CITY OF HUTCHINSON AS MORE PARTICULARLY SET OUT IN SAID ORDINANCE (MCKIMM PROPERTY) The motion to waive the second reading and adopt Ordinance No. 93 -91 was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried. (b) RESOLUTION NO. 10054 - RESOLUTION ESTABLISHING LOCATIONS FOR TRAFFIC CONTROL DEVICES The motion to waive reading and adopt Resolution No. 10054 was made by Councilman Lenz, seconded by Councilman Erickson and unanimously carried. (c) RESOLUTION NO. 10055 - RESOLUTION FOR PURCHASE The motion to waive reading and adopt Resolution No. 10055 was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST FOR HCVN -TV TO LOCATE IN NEW CITY HALL (DEFERRED SEPTEMBER 14, 1993) Following discussion, the motion to defer was made by Councilman Lenz, seconded by Councilman Mlinar and unanimously carried. (b) DISCUSSION OF COSTS FOR PARTNERS IN FRIENDSHIP SPACE IN NEW CITY HALL (DEFERRED SEPTEMBER 14, 1993) 2 • • CITY COUNCIL MINUTES - SEPTEMBER 28, 1993 Following discussion, the motion to defer was made by Councilman Lenz, seconded by Councilman Mlinar and unanimously carried. (c) DISCUSSION OF SETTLEMENT WITH STRUCTURAL SPECIALTIES (DEFERRED SEPTEMBER 14, 1993) Following discussion, the motion to defer was made by Councilman Lenz, seconded by Councilman Mlinar and unanimously carried. (d) CONSIDERATION OF ADOPTING 1988 MINNESOTA STATE FIRE CODES (DEFERRED AUGUST 24, 1993) Following discussion, the motion to defer was made by Councilman Lenz, seconded by Councilman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion to discontinue service at noon on October 4, 1993, unless there were other arrangements was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried. (b) DISCUSSION OF DENTAL AND HEALTH INSURANCE RENEWAL Insurance consultant Mark Flaten presented a report on the City's medical and dental insurance rates. It was his recommendation there be a 0% increase for medical and dental rates for the plan year 09/01/93 -94. Following discussion, the motion to approve entering into a contract with CC Systems /Select Care was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried. There was discussion regarding capping the City's contribution for insurance benefits to the current level and any subsequent increase be passed on to the employee. Mayor Ackland recommended the Employee Committee and Council representatives meet to discuss the subject. (c) CONSIDERATION OF WORKERS COMPENSATION MANAGED CARE The workers compensation managed care option for cities . was presented to the Council for information and review. 3 CITY COUNCIL MINUTES - SEPTEMBER 28, 1993 The program will be considered at a later time. (d) CONSIDERATION OF WATER HEATER REPLACEMENT AT CIVIC ARENA Following discussion, the motion to approve the water heater replacement was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (e) CONSIDERATION OF CONSULTANT AGREEMENT FOR PHASE II AIRPORT EXPANSION Engineer Rodeberg presented a report on the airport expansion project. It was estimated the engineering work would cost $25,000.00. No action was taken. (f) DISCUSSION OF AIRPORT FUEL TANK CLEANUP INVESTIGATION The City Engineer reported the old airport fuel tanks had been removed and some spillage was found. The City will be receiving a report on the cleanup. No action was taken. (g) DISCUSSION OF RELOCATION FUNDING FOR FLOOD ZONES Engineer Rodeberg noted there were four or five homes located on Second Avenue, along the Crow River, that are prone to flooding. He suggested these properties, as well as Simonson's Lumber, be considered for relocation funding for flood zones. No action was taken. (h) DISCUSSION OF WATER TOWER NO. 3 CONSTRUCTION It was reported the physical completed, and most of the The project completion date work on the water tower was exterior painting was done. is the end of October. (i) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT WITH RUST ENVIRONMENT AND INFRASTRUCTURE FOR BIOSOLIDS MANAGEMENT FACILITIES PLAN AMENDMENT (SLUDGE) Following a report from the City Engineer, the motion to defer was made by Councilman Mlinar, seconded by Council- man Lenz and unanimously carried. (j) CONSIDERATION OF POLICY UPDATES FOR POLICE DEPARTMENT This item was removed from the agenda. 4 E • CITY COUNCIL MINUTES - SEPTEMBER 28, 1993 (k) CONSIDERATION OF LEASING PAGERS FOR POLICE DEPARTMENT Police Chief Steve Madson requested authorization to lease 18 pagers at a cost of $107.10 per month. The pagers would be utilized to recall police department employees from off -duty status to on -duty status in an emergency situation. Following discussion, the motion to approve leasing pagers was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (1) CONSIDERATION OF COMPUTER PURCHASE FOR POLICE DEPARTMENT Police Chief Steve Madson requested approval for the purchase of one computer at a cost of $2,522.00, with funding from the forfeiture fund. He stated the fund was short $400.00 for the purchase of a second computer. Following discussion, the motion to approve the purchase was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried. (m) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF ISLAND VIEW HEIGHTS FIRST ADDITION SUBMITTED BY WDH LAND INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion to approve the plat and to waive reading and adopt Resolution No. 10056 was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (n) CONSIDERATION OF VARIANCE REQUESTED BY HUTCHINSON TECHNOLOGY INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion to approve the variance and to waive reading and adopt Resolution No. 10057 was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (o) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE A 1976 MOBILE HOME ONTO LOT IN COUNTRY CLUB TERRACE REQUESTED BY ANN ROGERS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion to approve the conditional use permit and to waive reading and adopt 5 CITY COUNCIL MINUTES - SEPTEMBER 28, 1993 Resolution No. 10058 was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (p) CONSIDERATION OF VACATION OF EASEMENTS IN WALNUT RIDGE ESTATES REQUESTED BY RALPH SCHMITZ, BSK OF HUTCHINSON, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion to approve the vacation of easements and to waive first reading of Ordinance No. 93 -92 and set second reading for October 12, 1993, was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (q) CONSIDERATION OF REQUEST BY COMPTON -ANDERSON CONSTRUCTION CO. FOR LOT SPLIT LOCATED ON DALE STREET WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion to approve the lot split was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (r) CONSIDERATION OF REQUEST BY COMPTON - ANDERSON CONSTRUCTION CO. TO REZONE PROPERTY LOCATED ON DALE STREET FROM R -2 TO R -3 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion to approve the rezoning and to waive first reading of Ordinance No. 93 -93 and set second reading for October 12, 1993, was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (s) CONSIDERATION OF REQUEST BY COMPTON -ANDERSON CONSTRUCTION CO. FOR CONDITIONAL USE PERMIT TO CONSTRUCT FOUR -PLEX ON DALE STREET WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion to approve the conditional use permit and to waive reading and adopt Resolution No. 10059 was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (t) CONSIDERATION OF PRELIMINARY PLAT OF SUNNYSIDE FIRST ADDITION WITHIN TWO MILE RADIUS (HUTCHINSON TOWNSHIP) SUBMITTED BY LEROY CHRISTENSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion to refer to the County with no objection was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. . 6 L .J r1 �J CITY COUNCIL MINUTES - SEPTEMBER 28, 1993 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz commented on the full -page newspaper advertisement regarding pickup dates for hard goods, leaves, and grass clippings. He noted 150 people signed up for the composting class being held this week. A total of 650 families previously took the class. Mr. Plotz commented on the City doing another survey in June. The City Administrator stated there would be a County meeting on October 4 regarding the proposed household hazardous waste facility. (b) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson submitted a letter and Resolution for authorization to commence with condemnation of airport property. He stated the City would need to purchase the property soon, and there had been poor cooperation from the property owners. Following discussion, the motion to approve and to waive reading and adopt Resolution No. 10060 was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried. (c) COMMUNICATIONS FROM COUNCILMAN JOHN MLINAR Councilman Mlinar inquired about the bar codes for recycling bins. Administrator Plotz reported the company split right after the City signed a contract, and they are behind schedule on filling orders. Councilman Mlinar asked about the vandalism done at Optimist Park and Masonic West River Park. He was informed the estimated cost for replacement items was around $2,700.00, which excluded installation costs. (d) COMMUNICATIONS FROM COUNCILMAN DON ERICKSON Councilman Erickson asked about a quarterly liquor store inventory. 7 CITY COUNCIL MINUTES - SEPTEMBER 28, 1993 (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg reported on the airport runway project. He also noted the Building Official's correspondence summarizing the conference recently attended. The City Engineer commented on the letter received from Lucille Dufresne regarding westerly side yard drainage on South Grade Road. Engineer Rodeberg noted he intended to talk to the County Engineer concerning the highway project on 15 and 8. (f) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland inquired about the MN /DOT and Finnish Road Association (FinnRA) joint project. He was informed the Bicycle and Pedestrian Friendly Demonstration Project would be in Hutchinson on October 18 and 19, 1993. Mayor Ackland requested an October 4 meeting with City staff to discuss water rates and to make a recommendation for the City Council agenda. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion to approve the claims and authorize payment from the appropriate funds was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:38 P.M. 8 0 \J 0 MINUTES BID OPENING MONDAY, OCTOBER 4, 1993 The meeting was called to order at 10:00 A.M. by Engineer John Rodeberg. Also present was Administrative Secretary Marilyn J. Swanson. The reading of Publication No. 4572, Advertisement for Bids, Letting No. 10, Project No. 93 -22, for purchase, removal and relocation of structures located at 15 Franklin Street North, were dispensed with. The following bid was opened and read: Quentin Larson Hutchinson, MN $10,897.10 Bid Contingent on Financing The bid was referred to staff for review. The meeting adjourned at 10:01 A.M. 9 0 03282 n3&Tg1XxkINL etl- eAn 1_nneA•Leeeneu lr raela low C -404 U.I. DEPMTMFNT Of COMMERCE u -nnl eueLw >Mmews Perlod In lehleh Perseha 4ewd I I SEPTEMBER 1993 Nissan, osnn,ct arty n,rras in rtrrl. srN eoesaa sYAlAlg ZIP cool REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 357400 27 4 9999 005 1 0 26 9999 02730 JAMES MARAA BLDG OFFICIAL FOR CITY OF HUTCHINSON If Your building pemitt system has changed, mark (X) appropriate box below and explain CITY HALL 37 WASHINGTON AVE WEST In eolnet na. HUTCHINSON MM S53SO ❑ Discontinued issuing permute ❑ Merged with another system ❑ Split into two or more systems ❑ Annexed land areas PLEASE COMPLETE AND MAIL Had other changes THIS FORM ON OR BEFORE j OCTOBER ♦• 1993 It no permits were issued during Btewu of Me Cenwe Instructions are included. For this period, mark IXI in the box, ❑ 1201 East 10th So" further assistance, call collect and return this form Jo"ws WU@, IN 47132-0001 PRIVATELY OWNED 1301)763-7244. NEW gESIDENTIAL PUBLICLVOWNED HOUSEKEEPING Item Number of Number of BUILDINGS valuation of valuation of No. Buildlnps Housing construction Buildl s Housing construction units Omit cent units ODar cents (n,) (b) Icl lot Iel 111 (a) Single - family houses, detached Exclude mobile homes. 101 14 .1 320,055 Single- family houses. attached - Separated by ground to mat wall, -No units above or below, and i Sh e eeling systems and utility"tem. (Count each unit as if separate building) 102 i Two-family buildings 103 Three- and four - family buildings 104 I Five -or -more family buildings 106 TOTAL - Sum of lot -105 -1 109 3 3 320,055 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLYOWNED NONMOUSEKEEPING Item to Nu'nbar of Number of BUILDINGS Valuation of Valuation of Build' s Rooms construction Omit cent Bugling{ Rooms 1 construction Omit cents l IN Ibl Icl WE 1.1 III lg) Hotels, motels, and tourist cabins Itransient accommodations onlyl 213 Other nanhousekeeping shelter I14 NEW PRIVATELY OWNED PUBLICLYOWNED NONRESIDENTIAL BUILDINGS Item Number Valuation of Number Valuation of No. of construction of construction buildings Omit cents buildings Omit cant 41 fbl (c) (it) Eel Amusement, social, and recreational 318 Churches and other religious 319 Industrial 320 Parking garages (buildings and op on deckedl 321 Service stations and repair garages 322 Hospitals and institutional 323 Offices. bank, . and professional 324 Public works and utilities 325 1 1 94n, 000 . cchnnH Inn nthcr educational 11.11 —�' Stores and Customer services 327 Other nonresidential buildings 326 Structures other than buildings 329 ADDITIONS, PRIVATELY OWNED ►UBLICLYOWNED ALTERATIONS, AND Item CONVERSIONS Number Valuation of Number Valuation of No. of construction of construction buildings Omit cent DuiNirge Oust cents (a) Ibl Icl lot let Residential - Classify additions of garages and carports in item 438. 431 Nonresidential and nonhousekeeping 437 Additions of residential garages and carports I la[tached and tletachetll 436 DOD_tD CY!` 'f IP I , YCI'IU- 1 raLAnL YVI! IIryY! Yt /rl YLIISF i1Y! 1 Total Permits - 42 Total Valuation $1,664,934 - j1-A - �1> DEMOLITIONS AND 1 1 PRIVATELY OWNED PUBLICLY OWNED RAZING OF BUILDINGS Item Number of Number of rouillt ings Housing BuiWi nga Housing Ite. units units Itl 10 Iin W Single - family houses lattacbed and detached) 645 Two- lamily buidings 646 Three -and four - family buildings 541 Five -or -mare lamgy buildings 640 All other buildin s and structures I 049 INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 6600,000 OR MORE Please provide the following Information for each permit authorizing construction valued at $500,000 more or ered in sections l through IV. Owner' Number of F"F7111)W�06d,n1', tion Name and address of ship Valuation of :08Cf owner or builder Mark (M construction Omit cenb Housing Buildings one units kl of al If) 1 1 Engine Hutchinson Utilities Cam. nutDn_fnt_Gas_1ACbin she addre.. 225_ Mich-igan_Stoeei ----------- ®fmbsa 325 S 1 Kind of a,ilaing ____________________ ____ _______________ ______________ __ ❑Amts Siu WMSU - ❑lrublk a KIM of building ____ _______________________________ []Rivsta ______________________ Sha atldrau is Kind of husdiig - -- ----- -------------------"----- ---------------------------- - - - - -- oirivote s and of building ______________________ ___ ________ _______________________ DI She atltlrsu $ Kira of WiWirq _______________________ ❑Rivets Site adtlresa Kind of building ____ _______________________________ (]PivUe Sha edtlraM _______________________________ ❑auW S Kind of b.gtlhip __ __________________________ - "" - - - -- Elfhiviaml _______________________________ Sha Wmau 3 Kira of Witling ___ t ____ _______________________________ Rivne _________________ Sha adtlrea ----------------------------- S Comments Are you aware of any new permh- Issuing lurledictlona7 El No Dyes— Pleesegiveaddit lone) information in comments. Name of person to contact regarding this report JAMES 6. M4RKA Telephone Title Area code Number Extension BUILDING OFFICIAL roe.r utsai -- 612 587_5151 210 r 0 • HUTCHINSON COMMUNITY HOSPITAL/ BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - August 17, 1993 Present: Rich Myers, President; Jim Mills, Vice President; John Zenk, MD, Secretary; Elaine Black, Trustee; Paulette Slanga, Trustee; Marlin Torgerson, Trustee; Mike Carle, Trustee Absent: None Others Present: Phil Graves, CEO; John Richards, BMNH Administrator; Karen Malmsten, Director of Finance; Jane Lien, Director of Nursing Services; Pat Halverson, Director of Mental Health Services; Jan Conner, Risk Manager /Medical Staff Coordinator; Elaine Schermann, Director of Rehab /Quality; Gib Lehman, Director of Plant Operations; Robyn Erickson, Director of Education /Marketing; Terry Davis, Hutchinson Leader; Tracey Stanich, Quality Resource Coordinator; Theresa Torgerson, Quality Data Specialist; John Curtiss, Computer Consultant; Laurie Hulkonen (recording secretary) Prior to the meeting, Anne Powers, Social Worker, presented an overview of the new swing bed program that began at Hutchinson Community Hospital on August 16. The meeting was called to order at 5:40 p.m. by President Myers. Minutes of Past Meetings. Minutes of the July 20, 1993, regular meeting were presented for review. Following discussion: Motion was made by Torgerson, seconded by Black, to approve as presented the minutes of the July 20, 1993, regular meeting of the board of • directors. All were in favor. Motion carried. Medical Staff Meeting Minutes. Conner presented minutes from the August meeting of the medical staff, prior to Zenk's arrival. No committee reports were given at the medical staff meeting as there was much discussion regarding the medical staff bylaws. Old Business A. Burns Manor Remodeling Project. The board was informed that the first set of plans for the Burns Manor remodeling project was incomplete and has led to some difficulties in the project. Additions needed are a one -hour window in corridor /visible link operation); electrical changes including smoke detectors, routing of telephone, computer and other conduits to the tunnels; furred walls and wall patch; mechanical changes excluding wall and ceiling patch; wall and ceiling demo and patch for three mechanical openings; and a 25 -ton air conditioning system including electrical hook- up, designed drawings and concrete base, for a projected total of $41,320. • When the scope of the project changes, the general conditions also will change. The general contractor extended general conditions to 10 weeks at a cost of $4,792.00. Additional changes including exit lights at a door, one additional hallway fixture, and new wiring were not included in the original project but are needed. Additional cabinetry was also requested. Demolition modifications to rooms, additional drywall and plaster, and shower accessory for extended care room were added as well. A curtain track, wall painting and patching, and modification and addition of a door and hardware brought the project total to roughly $122,000. -�1-4 (o?-) Regular Board of Directors Meeting - 8/17/93 Page Two (A.) Following discussion: Motion was made by Torgerson, seconded by Slanga, to request approval from the City Council to proceed with the approximate $122,000 change orders as presented. All were in favor. Motion carried. New Business A. Ambulance Purchase. A capital purchase request was submitted to the board for replacement of the 1981 Type III ambulance that currently has 100,000 miles on it. Jim McKay, Ambulance supervisor, was present briefly and informed the board that the ambulance run volume has doubled (due to both awareness of the 911 system and population growth) since the current vehicle was purchased. Following discussion: Motion was made by Torgerson, seconded by Mills, to seek bids for a replacement ambulance. all were in favor. Motion carried. Teleradioloav Purchase. The board discussed a proposal for purchase of a replacement teleradiology unit that will allow the hospital's radiology staff to transmit images to a consulting radiologist group in Minneapolis and other remote sites for interpretation. The current unit can no longer function because of quality of imaging issues raised by the radiologists.' Quality of care and expediency of diagnosis will be the benefit; estimated expense will be $32,800. There would be a savings to the patient when . they don't need to be hospitalized; alternately, the patient might need to be hospitalized if the test indicates. This was seen as a cost avoidance issue. The purchase will be funded through operations at this time, although it may be bundled later with other capitals and financed with equipment notes if needed. Following discussion; Motion was made by Torgerson, second by Slanga, to recommend to the City Council purchase of a teleradiology unit in the amount of $32,800. All were in favor. Motion carried. C. Roof Repair. Lehman discussed the need for further roof repair at the hospital. He relayed that several sections of the original roof with little insulation under it had previous repair done in spots with a Conklin product, which has now deteriorated. This deterioration has allowed leakage resulting in wet insulation that needs to be replaced, and this was done. Project estimates to finish all areas needing replacement require another $44,000 or $50,000 to do so. Lehman said the hospital anticipates doing half of this replacement in 1993 and half in 1994. Following discussion: Motion was made by Mills, seconded by Black, to approve approximately $20,000 for additional roof repair as presented. All were in favor. Motion carried. D. Personal Computer Purchase. The board heard an update on the computer network from John Curtiss, computer consultant. Karen Malmsten, Director of Finance, then proposed purchase of ten • additional personal computers (PCs) for staff use. Malmsten relayed that Regular Board of Directors Meeting - 8/17/93 Page Three (D.) the focus has been to upgrade secretarial staff throughout the building to allow access to resources. Some new units will go to existing users and older units will go to casual or not - that - great -a -need users. Total expenditure per PC with monitor is $2216 per unit, including cards, memory and disk space requirements. Depreciable life has been estimated at five years. By the end of that time period, we may have to upgrade some of these users again, and these units will be redeployed. Efficiency to computer users was estimated to be one hour to one - and - one - quarter hour per week. Net present value and payback were discussed. Slanga asked how many more PCs are needed to get to the desired level of computerization that will allow the hospital /home to survive in the future. Malmsten responded that it will take a large capital investment. We will plan for some major information system expansions for next three - to -five years to get to where we need to be. Following discussion: Motion as made by Mills, seconded by Slanga, to seek City Council approval for purchase of ten personal computers at a cost of $22,160 as presented. All were in favor. Motion carried." E. Medical Staff Bylaws. The medical staff bylaws revisions were next reviewed. The most significant change concerns the function of service chiefs (p. 29) to ensure their involvement in departmental functions. Recommendation from the medical staff was for board approval. The board learned that the City attorney has reviewed and approved the proposed changes. Following discussion: Motion was made by Slanga, seconded by Torgerson, to approve the revised medical staff bylaws as presented. All were in favor. Motion carried. Governing Board Bylaws. The revised governing board bylaws were then reviewed. Changes included taking out medical staff bylaw sections because they appear in the Medical Staff bylaws. Changes on board powers and duties were noted on Pages 3 -5. The section content on spending authority remained the same but was repositioned further back in the document. The new mission statement replaced the original mission. All changes were reviewed and approved by the City attorney. Carlo questioned the wording on Page 3 which states that HCH /BMNH is a "subsidiary" of Abbott Northwestern Hospital. He stated that he felt the word "affiliate" would appropriately describe the relationship, since the City has retained ownership of the hospital and home. Board consensus was to change the wording to "affiliate" and submit the bylaws to the Abbott Northwestern Board of Directors for adoption. Following discussion: Motion was made by Carls, seconded by Torgerson, to amend the governing board bylaws to use the word "affiliate" on Page 3. All were in favor. Motion carried. C� Regular Board of Directors Meeting - 8/17/93 Page Four (F.) Following further discussion: Motion was made by Mills, seconded by Torgerson, to approve the bylaws as amended. All were in favor. Motion carried. G. Safety Meeting Minutes. The minutes of the HCH /BMNH safety committee were reviewed. The board will begin to review these minutes on a monthly basis, as recommended by our HealthSpan consultant. A synopsis of the meeting will also be sent to employees on a monthly basis to enhance communication. Following discussion: Motion made by Mills, seconded by Eenk, to accept the minutes of the safety committee as presented. All were in favor. Motion carried. H. Quarterly Ouality Report. The quarterly Quality report was presented by Jan Conner, Risk Manager. Patient contacts totaled 19,314 for the first six months of 1993, with .0296 of patient contacts being complaints. An analysis of 38 complaints was presented. A brief overview of total customer complaints (January 8, February 5, March 12, April 13, May 14, and June 4) was given. Reasons for escalation during the period of March -May were emergency room issues that surfaced during that time. • A decrease in numbers of history and physicals that were not complete within 24 hours was noted from June of 1992 (to 10.86 from approximately 306). The JCAHO standard is 26, and we're above that and the VHA standard. Mortality rate was reviewed, compared to the VHA mortality rate, and we've only once exceeded the rate on a monthly basis. Overall, we're doing better as our rate is 1.86 during the first six months. Nosocomial infection rate was compared to that of last year. This escalated from October to December, decreased in February, and escalated March -June. Conner noted that some of this increase has to do with an increased length of stay. The Centers for Disease Control rate is 5 -68, while ours is 1.46. Question was asked what we do if this trend continues upwards. Conner responded that we would study further if indicated. Readmission to CCU was next discussed. The single readmission was necessary because the patient had exacerbation of condition and was forced to return to the CCU. Number of returns compared to patients admitted were three over the six -month period. Possible transfusion reactions were then discussed. These are instances where patients may experience chills, elevated temp or hives. VHA's rate is 86, and ours is 66 for second quarter 1993. Unscheduled returns to OR were reviewed. Conner noted these are looked at from a risk perspective because we don't want patients to have to go and then come back from surgery. There have been none • for the past year. Carla affirmed this was a very positive statement for the whole OR staff. Regular Board of Directors Meeting - 8/17/93 Page Five (H.) Documentation for surgical indications showed one case in May where there was a question regarding surgical indications. Pathology reports and review, this was deemed to be an appropriate indication. Hospital readmission within 30 days indicator was reviewed, comparing June 1992 to June 1993, and showed we're below the VHA percentage. Groupings by ages noted 508 to be age 65 and 508 below age 65. A single patient constituted two readmissions. All readmissions have been previously reviewed by committee and no specific concerns or trends were identified. The C- section rate was also reviewed. The ACOG standard is 158, VHA is 238, and our rate is 238. This meets the VHA standard but is above the ACOG standards. The C- section rate is monitored on an ongoing basis by the OB committee and is seen as an area of possible improvement. An update was given on patient falls. Six occurred in January, two in February, seven in March, three in April, four in May, and one in June. Carle suggested that statistics could be separated to show indoors and outdoors falls. Following discussion: Motion was made by Torgerson, seconded by Zenk, to accept the report as presented. All were in favor. Motion carried. Question was asked about improvement of physician coverage in the emergency room. Medical Center physicians are stressed because the emergency room is busy and their clinic workload continues to increase. More trauma is coming than ever before, and there's a greater tendency by patients to utilize the emergency room as an urgent care center. 1. Other 1. Swing Bed Presentation. Prior to the meeting, Anne Powers, discharge coordinator /social worker, spoke to the group about the process used to develop the swing bed program that began at HCH on August 16. Following discussion: Motion was made by Torgerson, seconded by Black, to approve the program as presented. All were in favor. Motion carried. CEO Report. Graves reported on the following items of interest to the board: a. Leave Sharing Plan. A new policy has been developed by the Personnel /Human Relations department to allow employees to donate accrued vacation time to an employer - sponsored leave bank. The purpose of the plan is to help fellow employees in times of medical emergency when an employee or immediate family member requires the employee to take an extended absence. Only 258 of accrued benefit time may be donated, so employees can maintain an appropriate amount of vacation time. The plan calls for anonymous donations so peer pressure won't be used. b. Healthy Communities Conference. HealthSpan's upcoming conference in Alexandria will focus on building healthier communities. A 12- member group will attend from the Hutchinson area and have already received some of the planning information. The group consists of staff members who are concerned with social accountability and others chosen by HealthSpan who might help influence a change of lifestyle within the community, including . Representative Bob Ness, a representative from Public Health Nursing Services, and others. Graves stated he anticipates coming back with a Regular Board of Directors Meeting - 8/17/93 Page Six (b.) process to bring to the board and others to help influence a healthy change in our community's lifestyles. C. Planning Retreat. The planning retreat committee (Erickson, Graves, Mills, Slanga, Dr. Denny Murphy and two representatives from HealthSpan) has worked diligently to plan the annual retreat scheduled for September 9 and 10. Joe Thompson, Director of Benefits from 3M Company, will discuss managed care from an employer's perspective and how this might effect us as providers. Dr. William Spinelli, MD, from River Valley Clinic will be the other speaker, and Rich Slack from HealthSpan will facilitate the Friday sessions. A brochure will be going out soon. BMNH Administrator's Report. Richards reported to the board on the following items: a. Building Project. Staff have moved into the remodeled areas downstairs. This is seen as a welcome change for those who have moved. They will await approval from the City Council before the remainder of the project proceeds. b. New Nursing Director. Ms. Barb Gerdes, BMNH's new nursing director, is on board and has begun operational changes. C. Primary Nursino. Primary nursing care began on August 2, and administration is seeing better accountability and customer satisfaction. d. State Survey. Staff are expecting the state survey team anytime soon. Four -to -five surveyors will be at the home for three or four days. e. State Case Mix Managers. Last week and this week the home has visiting case mix managers from the State to review documentation. f. JCAHO. The staff are gearing up for the September 23 -24 survey. • Question was asked on workers' compensation issues. A workers' compensation committee is working on claims management. A representative from Alexander and . Alexander spoke to the group. Brenda Birkholz, director of occupational health services, is investigating what we need. Abbott Northwestern Hospital Report. Myers reported on the last meeting of the Regional Board of Rural Hospitals for HealthSpan. The first meeting included other hospitals and Gordon Sprenger, presenting information on the network being put together. A definition of ISNS was discussed. Blue Cross, Medics, and Group Health have proclaimed themselves as ISNS. Centralized credentialing is also being examined so physicians can move within the HealthSpan system. The Information Systems division had applied for a grant for an information systems network and was funded partially. The group's intent is to meet quarterly, and meetings might round -robin so board members can be exposed to more HealthSpan activities and the system will better understand the needs of rural hospitals. Accounts Payable. The accounts payable listing was reviewed by the group. Following discussion: Motion by was made by Torgerson, seconded by 2enk, to approve for payment the attached listing of accounts receivable and cash disbursements in the amount of $1,002,631.65 for the hospital and $173,848.36 for the home. All were in favor. Motion carried. Statistical Report. The statistical report was next reviewed. Admissions for the month were 179, compared to 188 in July. Average daily census was 23.7, compared to 22 in July. Census days were 35, compared to 661 last month. Average length of stay was 4.0, compared to 3.9% for the previous month, and average percent of occupancy was 39.58, compared to 36.78 in July. Nursing home statistics showed 99.56% occupancy and a 2.41 average case mix. 0 r� L_J r� J L Regular Board of Directors Meeting - 8/17/93 Page Seven Statistical Report (continuedl Other hospital statistics showing increases in service over last month included newborns, inpatient surgery, radiology, respiratory therapy, ambulance runs, and outpatient visits. Financial Statements. The financial statements for July were presented. The organization lost $62,733 for the month with a $96,696 loss for hospital and a gain of $33,963 for the home (as July is the first month under the new rate schedule and case mix was very favorable). Considerable discussion took place on accounts receivable and the difficulty in collecting higher co- payments being held by many patients. Reminder was given that the Hospital will be reclassified as of October 1, so we may yet end the year in a good financial position. Question was asked on Medicare reclassification renewal. Graves responded that paperwork arrived this week to allow us to reapply for this, as it is an annual event. Other A. Resignation of Carls. Carls notified the board of his intent to resign from the board, effective immediately, as he has been appointed to the Utilities Commission board. He expressed his appreciation the good working relationship with the board and staff over his nearly 10 years of service. Myers and other board members thanked Carle for his work, stating he contributed much over the years. At his request, a farewell dinner will not be held. Adjournment. Motion was made by Torgerson to adjourn the meeting. The meeting was then adjourned at 8:45 p.m. Respectfully submitted, Laurie Hulkonen John L. Zenk, MD Recording Secretary Secretary 15 Baud Designated Invastmanb -net 10 Funded Dseracielion 17 Bond and Interot Sinkino FOnd, Rant Asaab 19 Land 19 Buildings 20 Aoeumulu.d depreeletion 21 861d1n9. I... d.P1.6. i.n 22 E,Opmem 23 Aecumul.led depreeialion 24 E4uiPmsnl Iso depreeialion 25 Coh- eomtruelion 6 ...ipmrnt 20 Comtrwtion fn pmgrass 27 Tend Rant Aneb 26 Other A ... I. 29 Waned financing W. 30 Long tun stet. receiv.1,Wnet 31 Toth Funds HUTCHINSON COMMUNITY HOSPITAL / BURNS MANOR NURSING HOME Comparstive Balance Sheet As of A..ud 31, 1893 and July 31, 1993 AUGUST JULY Inerea.e 1993 1993 IDscr *as.) Pemm1 $1,051,735 $2,115,005 11403.9501 -21.9% 450,514 454,079 13,5041 0.0% $2.102.250 $2.509.764 11407.5141 19.2% 4.095,190 4.422,907 472,390 10.7% 14 70.1941 1462.2731 17.9211 1J% 1790,4711 1591 ,2021 1207.2691 35.1% 13.029,531 13.389.332 $257, t99 7.0% 29,139 27,992 1,147 4.1% 372,613 373,093 14801 0.1% 82.124 49,983 32,161 64.4% $6.212050 $0.390,143 ($1774971 2.9% $61,124 161,124 $0 0.0% $105.962 $165,962 10 0.0% 183,052 $83,852 /0 0.0% $81.059 /81.058 $0 0.0% LIABILITIES AND FUND BALANCE6 Cunant Liabilities C11"..1 maWritle. of Long term debt Acwunt. p.,able Innia EsOmaled cenlreclud nlllemanb n.t Accrued ..pens... Sel.iles V.ealion p., Intsre.l Sslllnmred p�opr.m. MN Care la. paYabls Deterred 11.bilili.. Deterred rnvanus 7.1.1 Cl111Nn I. iebibline 17.010.060 17,009,583 485 0.0% 14,105.3021 14,053,5451 151,75_7) 1.3% Lone term Debt fleas current 112.904.705 112,956,039 1$51,2721 0 4% m.turilieq 7,609.836 ASSETS 10,339 Current A.W. 1 Cnh and imsumsnh - O,.,.Ooo 2 Coh and inveslmenb - Sell lneered 3 Subtotal tech A I...tmenl. 4 Peti.m/Reddent r..iv.b1.. 5 Allowwrwo for bad debts a Adven.o. and eonbaeN.l allowance. 7 Not V.dentholdenl and third -party 8 Beyer raeal.W.. 9 U ham Alllllsle. 10 Otl.er rse. vableot - net I 1 InYonledas 12 Prspsid *.pent.. 13 0,742 14 1.1.1 A.e.t. 15 Baud Designated Invastmanb -net 10 Funded Dseracielion 17 Bond and Interot Sinkino FOnd, Rant Asaab 19 Land 19 Buildings 20 Aoeumulu.d depreeletion 21 861d1n9. I... d.P1.6. i.n 22 E,Opmem 23 Aecumul.led depreeialion 24 E4uiPmsnl Iso depreeialion 25 Coh- eomtruelion 6 ...ipmrnt 20 Comtrwtion fn pmgrass 27 Tend Rant Aneb 26 Other A ... I. 29 Waned financing W. 30 Long tun stet. receiv.1,Wnet 31 Toth Funds HUTCHINSON COMMUNITY HOSPITAL / BURNS MANOR NURSING HOME Comparstive Balance Sheet As of A..ud 31, 1893 and July 31, 1993 AUGUST JULY Inerea.e 1993 1993 IDscr *as.) Pemm1 $1,051,735 $2,115,005 11403.9501 -21.9% 450,514 454,079 13,5041 0.0% $2.102.250 $2.509.764 11407.5141 19.2% 4.095,190 4.422,907 472,390 10.7% 14 70.1941 1462.2731 17.9211 1J% 1790,4711 1591 ,2021 1207.2691 35.1% 13.029,531 13.389.332 $257, t99 7.0% 29,139 27,992 1,147 4.1% 372,613 373,093 14801 0.1% 82.124 49,983 32,161 64.4% $6.212050 $0.390,143 ($1774971 2.9% $61,124 161,124 $0 0.0% $105.962 $165,962 10 0.0% 183,052 $83,852 /0 0.0% $81.059 /81.058 $0 0.0% LIABILITIES AND FUND BALANCE6 Cunant Liabilities C11"..1 maWritle. of Long term debt Acwunt. p.,able Innia EsOmaled cenlreclud nlllemanb n.t Accrued ..pens... Sel.iles V.ealion p., Intsre.l Sslllnmred p�opr.m. MN Care la. paYabls Deterred 11.bilili.. Deterred rnvanus 7.1.1 Cl111Nn I. iebibline 17.010.060 17,009,583 485 0.0% 14,105.3021 14,053,5451 151,75_7) 1.3% Lone term Debt fleas current 112.904.705 112,956,039 1$51,2721 0 4% m.turilieq 7,609.836 7,599,497 10,339 0.1% (4,009.8341 (3,949,035) (60,199) 1,5% 13,600.001 $3,649,991 (149,080) 1.4% 625,925 794,043 1188,1171 21.2% 173,182 173,182 O 0.0% 117,364,934 117,054,183 11269,2501 -1.5% Fund Indents 1325.880 $327.775 141.8881 -0.6% 8,742 0,742 0 0.0% $24,241.156 $24,089,781 ($448,0251 -1.0% Total Ftnd. AUG93.XL0 Page 1 AUGUST JULY Increase 1993 1993 IDe ...... I P.rt.nt $465.931 1478,939 19.992 1.9 % 435,638 469,184 133,5461 4.1% 91,774 95,670 13,899) A 1% 385,668 300.877 84,789 21.5% 607,611 630.907 123,1981 .44% 263,608 448,429 (184,823) .41.2% 363,819 331,438 32,381 9.8% 46,928 44,882 2,045 4.0% 148,520 148,620 0 0.0% 7,760 0 7,780 NA 12,717,252 $2,846,740 11129.494) 4.5% 114,355,778 $14,407,100 11131,3231 0.9% 17,158,127 17,355,934 11197,8081 -26% $24.247.156 $24,669,701 11448,6241 .1.8% 9 7 9 9 10 1 12 13 14 IS 16 17 18 19 20 21 22 23 24 25 26 27 28 29 11111. In pa0anl revanw Ancillary aarvi... Total In patient ravem,e 0.1 patient raven.. ReNd*nt Rev.,,. Total paliemt /resident r...m e sc torte Go,nemm.m.l A Policy dacounl Mincer. Cara Fla. Care Bad debt Toted ded.mlen frnn, revenue Net p.11...l /reeidnnt -.,,ue Othnr ePe, efir.p , vnnuna Net op.,minp �avwnun a ones Salaries Empleyw Benelna Met ... ;...I F.. Medical Fees Utilities, Mine. Conbacu 6 Repair feed. Drugs 0 Supplies Other *.pone. Intnest Doprac1.0en Total ntpe ... Eacwa. of net en.retinq avenue ova l.nd.r) p. w ,., sxpenawf Nonopentino Revenues Investment Income O/Mr nonop.raling .even.. Intl Total nonnparating .even.. Net I ... ma U HV'ICHINSON COMMUNITY HOSPITAL 7 BURNS MANOR NURSING HOME Statement of 6avanws and [.pans.. Month and Parlod Ended August 31. 1993 CURRENT MONTH 6709,013 1119,3101 2.4% Over IUndad Budoel Budget Actwl Dellara Pargent 0387,819 $312,462 1175.1571 .19.4% 549,803 434.507 (115,2371 74,800 $937,423 $747,029 10190,394) 203% 918,801 907,904 51,303 S 6% 330,167 339,662 9,495 2.9% $2,184,191 112,054.595 ($129,5901 .5.9% 432,535 529,933 97,399 225% 10.250 16.750 0 0.0% 7,500 2,291 15,2091 -69.5% 12.998 28.327 13,339 102.7% $469.273 $574.802 1105,529 22.5% 11,714,918 11,479.793 11235.1251 13 7% 12,332 9:050 (2,6021 21 7% $1,727.250 11,499343 ($231,900) 13.8% 1908,323 6709,013 1119,3101 2.4% 189,628 193,789 4,101 22% 61,303 78.287 10,924 27.8% 65,963 81,630 (4,3331 -50% 74,800 84,406 9,801 t3,1% 231,180 225.298 15.8901 1.5% 61.272 51,935 882 1.3% 73,693 71,859 12,0341 .2.8% 103,205 101,629 11,6361 .1 0% $1,579,300 $1,877,848 111,655) 0.1% $47,949 (11138,202) 1$230,1521 492.5% 13,875 08.666 $2.791 72.0% (7,760) (7,209) 551 -7.1% 1$3.6851 ($543) $3,342 -88,0% $44,004 1$188,7481 I$232,810) 528.3% 3,410,569 YEAR -TO -DATE 100,074 4.7% 130.000 Over NmNrl Budget O Budget Actual Dollar* Peroent 13,081,506 42,993,184 1098,3231 -3.2% 4,387,412 4,393,117 5,705 0.1% $7,468,918 $7.376,301 1#92,0171 -1.2% 7.171,570 6.964,802 1196,8991 -2.8% 2.345,073 2,395,910 50,637 2.2% $10.985.560 $16,757,092 11228,4081 -1.3% 3,410,569 3,570,663 100,074 4.7% 130.000 130,000 O 0.0% 00,000 24,310 135,0901 -69.5% 103,093 343,118 240,024 232.8% $3.703,082 $4,008,091 1364,409 9.8% $13.281.878 $12.089,001 1$592,8771 -4.5% 98.052 107.817 0,965 9.1% $13,300,530 $12,796.619 1658) 9111 -4.4% $6.342,521 $0.228,900 11113,6211 .1.8% 1,499,497 1,485,851 113,5481 .0.9% 522,482 564,638 42.150 0.1% 626,782 646,193 19,411 3.1% 550,701 527,119 129,0421 -5.3% 1,819,210 1,835.810 10,600 0.9% 444,140 379.034 105,1111 -14.7% 594,889 580.052 114.2371 -2.4% 797,795 808,955 11,100 1.4% $13,204,062 $13,057,IS2 111489301 -1.1% $175,448 1$200,53311/438,9821 - 247.7% $31,000 148,204 $17,204 65.7% 185.4331 161,2041 4.229 -0.5% (134.4331 1112,9401 121,493 -02.4% 1142,015 11273,47311$415,4891 - 292.6% 30 Pedant days 746 519 11 271 1 ).O% 5,988 5.903 1231 -0.4% 31 Resident days 3,829 3,985 55 1.5% 30,450 30,494 44 0.1% 32 Out patient urvleee 3882 3045 12371 0.1% 29164 28610 10441 -2.2% 33 Parcel occupancy - budg.l bad, - Hospital 36.5% 33.3% -3.2% -8.8% 41.1% 40.9% 0 -0.5% 34 Percent er:cupancy- b.dgel bads Nursing Homo 98.0% 99.5% 1.4% 1 5% 98,0% 99.1% 0 0.1% 39 FTE'e 380 3005 1 0.1% 380 355.1 151 -1.4% 35 Di..hngas ladjmtad) Hospital only 384 395 11 2.9% 3,007 3.057 1311 -LO% 36 Eepensaa (reel per discharge ladju.tedl - Hospital only 3,527 3.443 1841 -2A% 3,451 3,459 B 0.2% 37 Revanw per dischnga (adjusted) Hospital unit, 4,832 4.343 14891 -10A% 4.742 4,690 (441 -0.9% 30 Not Revenw par disebero* I.dll - Haspltd only 3,635 2,932 (703) 19.3% 3,568 3,393 11731 -4.9% 39 Dlsco.tr; as a par.., of revenues 21.5% 28.0% 0.5% 30.2% 21.9% 24.3% 2.5% 11.3% AUG93.XLS Page I lJ NO 7 B 9 10 11 12 13 14 15 16 17 IB 19 20 21 22 23 24 25 26 27 26 29 30 32 33 39 35 36 37 39 39 Revenue In patient revenue Ancillary services Total in patient revenue Out patient revenue Total patient revenue Discount Oovemmmltal d Policy Discount Minnesota Care Free Core Bed debt Total deduction P.m revenue Net patient revenue Other npe7min0 revrvnrr•a Net operating revenue Expense, Selene, EmPloyee henalit- I'mfeeaional Fees Medical Fees Utilities, Mince Contract 6 Repair Food, Drugs & Supplies Other expense Interest Depreciation Total expense, Excess of net operating revemm over (under) operating expense, Nonoperelina Revenues Investment Income Other norreperMing revenue Inetl Total nonopersting revenue Net Inoome Patient days Out patient services Percent occupency - budget beds FTE's Discharges Iadlueted) Expenses Intl per discharge ladlustedl Revenue per discharge (sdlustedl Net Revenue per discharge (adl) Discounts as a percent of rovenusi AU093,7(L9 0 HUTCHINSON COMMUNITY HOSPITAL Statement of Revenues and Expenses Month and Period Ended August 31, 1993 CURRENT MON1H $617,623 515544 2.5% Over(Underl Budget Budget Actual Dollars Percent 1367,619 !312,462 1075,1571 -19.4% 549.803 434.567 11 15,2371 -21.0% 1937.423 1747.029 (1190,394) 20 31A 916.601_ 967,904 51.303 5.6% $1,H54,024 11. 714.933 10 139,()911 7.5 % 423.376 $617,623 515544 2.5% 92,166 21.8% 16.250 59% 16,250 51,784 0 0.0% 7.500 81,630 2,291 5.0% (5,209) -69.5% 12,083 it 9% 23.131 190,578 11,048 91.4% $459,209 44,406 $557,211 -3.8% 198,001 21.3% 11,-194.814 -2.3% 11.157.716 90,_637 1! 2.77.0901 1 7.0°16 10.999 !1,360,179 8.012 0 3 12.1011 199% 11,405,813 -2.4% 11.166,529 3,459 11239.285) 17.0% 1633, 732 $617,623 I1 Ill. 1091 2.5% 140,610 149,135 18.325 59% 39,503 51,784 12,291 31.1% 85,963 81,630 (4,333) 5.0% 64,170 75,590 11.410 it 9% 193.948 190,578 (3.3701 -17% 46,190 44,406 11,7741 -3.8% 68.405 66,806 11,5991 -2.3% 91._423 90,_637 17861 -0.9% 71.364,134 !1,360,179 14.045 0 3 !41,679 41201,6501 11243,3291 583.8% 13,750 16,660 12,910 77.6% 17,760) (7,2091 551 -7.1% 114,010) 115491 13.461 -68.3% 137,669 11202,1991 11239,8681 636.8% 9 3,345.542 YEAR -TO -DATE 1165,5741 169,822 5.1% Over (Under) Budget Budget Actual Dollars Percent 13.081,506 12.963,184 1098.3231 J.2% 4,387.412 4,393.117 5,705 0.1% 17,468,916 17.376.301 ($92,6111 -1.2% 7,171.570 6,984.602 1186,6881 -2.6% /t4,640A01 114,361,182 (5279.305) -1.9% 3,345.542 3,5t5,364 1165,5741 169,822 5.1% 130.000 130,000 10% 0 0.0% 60,000 24,310 626,782 (35,6901 59.5% 96,664 319,616 450,861 223,152 230.9% 13.632,206 13,989,490 23,841 1357,284 9.8% 111.009.201 !10371.692 -16.3% (!636,5891 -5.8% 8 7 , 99 2 101.004 703,062 13,012 14.0% f 11.096.273 110A 72,696 110,674,651 10623,5771 -5.6% 14,995.436 14,929.864 1165,5741 -1.3% 1,114,959 1,126.546 $11,589 10% 347.812 372,002 24,190 70% 626,782 646.193 19.411 3.1% 414.283 450,861 123.4221 4.9% 1,523.619 1.547.460 23,841 1.6% 403,406 337,798 185,8061 -16.3% 552.588 541,426 111,1601 -2.0% 703,062 722,497 19.435 2.8% $10.74 1,949 110,674,651 1167,2981 -06% 1354,324 11201,955) (1556,280) - 157.0% 130,000 147,153 417,153 57,2% 185,4331 (84,832) 801 -0.9% 1135,4331 (117,8791 117,764 -50.1% 1318,891 11219.634) 11638,5251 -168.9% 746 619 11271 -17.0% 5,986 5.963 (23) -0,4% 3882 3645 (2371 8.1% 29154 28510 46441 -22% 38.5% 33.3% -3.2% 8.8% 41.1% 40.9% -0.2% -0.5% 248 251 3 1.0% 246 246 121 -1.0% 384 395 11 2.9% 3,087 3,057 1311 -1.0% 3,527 3,443 1841 -2.4% 3.451 3,459 8 0.2% 4,832 4,343 1489) -10.1% 4.742 4,698 1441 -0.9% 3,635 2,932 (703) .19.3% 3.566 3,393 (173) -4.6% 24.8% 32.5% 7.7% 31.2% 24.6% 27.6% 3.0% 12.0% Poo. 1 n 16 Employee benefits 17 Professional Fee, 19 Utilities, Mince Contracts & Repair, 20 Food, Drugs & Supplie, 21 Other expense 22 Interest 23 Depreciation 24 Total expenses Excess of net operating revenue 25 over lunder) operating expenses Nonooerelina Revenue, 28 Investment income 27 Other nonopersting revenue (net) 28 Total nonoperet(ng revenue 29 Net Income 31 Resident days 34 Percent occupancy budget bed, 39 FTE's 40 Discounts as a percent of revenue BURNS MANOR NURSING HOME Statement of Revenues and Expenses Month and Period Ended August 31, 1993 CURRENT MONTH avenue 5 Resident Reventre 6 Total resident revenue Over (Under) Budget Dollars Percent Discounts 7 Governmental & Policy Discount 10 Bad debt 11 Total deduction from revenue 12 Net resident revenue 13 Other operating revenue, 14 Not operating revenue 174,870 Expense 15 Salaries 16 Employee benefits 17 Professional Fee, 19 Utilities, Mince Contracts & Repair, 20 Food, Drugs & Supplie, 21 Other expense 22 Interest 23 Depreciation 24 Total expenses Excess of net operating revenue 25 over lunder) operating expenses Nonooerelina Revenue, 28 Investment income 27 Other nonopersting revenue (net) 28 Total nonoperet(ng revenue 29 Net Income 31 Resident days 34 Percent occupancy budget bed, 39 FTE's 40 Discounts as a percent of revenue BURNS MANOR NURSING HOME Statement of Revenues and Expenses Month and Period Ended August 31, 1993 CURRENT MONTH 14,389 3.198 YEAR -TO -DATE Over IUnderl Budge) Budget Actual Dollars Percent _ Budget Actual Over (Under) Budget Dollars Percent $330,167 $339,882 $9,495 2.9% $2,345,073 12,395,910 $50,837 2.2% $330,167 $339,082 $9,495 2.9% $2,345,073 112,395,910 $50,837 2.2% 9,158 905 14,389 3.198 5,231 2.291 57.1% 253.1% $71,476 $10,003 $17,565 $7,522 74,7% 42,317,309 0,813 $320,104 1,333 $322,077 837 $1,973 14951 0.6% -37.2% $39,080 $321,438 $322,914 $1,478 0.5% 21.2% 05,047 _ 8,429 55,299 23,301 19,7481 10,872 15,0% 202.4% $71,476 $78800 67124 10.0% $2,273,597 10,880 42,317,309 0,813 $43,713 (4,047) 1.996 -38.0% $2,264,257 $2,323,923 $39,080 1.7% $174,591 $171,390 163,201) 1.8% $1,347,083 $1,299,036 ($49,047) -3.6% 46,818 44,654 (4.1041 -8.5% 394,538 359,302 (25,238) -6.8% 21,860 26,503 4,644 21.2% 174,870 192,836 17,988 10.3% 10,436 9,826 11,610) -15.4% 82,478 70,258 (0,220) 7.5% 37,240 34,719 12,521) -8.8% 295,591 288,350 17,2401 -2A% 5,092 7,529 2,437 47.6% 40,740 41,236 497 1.2% 5,288 4,853 14351 -8.2% 42,301 39,224 (3,0771 -7.3% 11,842 10,992 (850) -7.2% 94,733 88,458 (9,275) -8.7% $315,186 $309,467 165,7001 -1.8% $2,462,133 $2,382,501 1$79,8321 -3.2% $6,270 $13,447 $7.178 114.5% (5177,9781 ($59,578) $119,298 -67.1% $125 0 $6 0 1$1191 O -95.6% 0.0% $125 $e 151191 -95.6% $8,395 $13,453 $7,058 110.4% 3,029 3,885 50 1.5% 98.0% 99.5% 1.4% 1.5% 112 110 121 -1.8% 3.0% 5.2% 2.1% 69.9% 61,000 0 $1,111 3,627 $111 3,827 11.1% 0.0% 98.0% $1,000 $4,739 $3,739 373.9% 110 (51781878) ($53,839) $123,037 -69.8% 0.2% 30,450 30,494 44 O.1% 98.0% 99.1% 0.1% 0.1% 112 110 (3) .2.2% 3.0% 3.3% 0.2% 7.8% AUG93.XLS Page 1 4 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, September 21, 1993 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: Bill Craig, April Brandt, Roger Gilmer, Craig Lenz and Chairman Gruett Members Absent: Dean Wood and E1Roy Dobratz Also Present: City Administrator Gary Plotz, Director of Engineering John Rodeberg, Building Official Jim Marka, Fire Marshal Mike Palm, Engineering Technician Larry Huhn and Asst. City Attorney Gina Brandt. 2. MINUTES Mr. Lenz made a motion to approve the minutes of the regular meeting dated Tuesday, August 17, 1993. Seconded by Mr. Craig the motion carried unanimously. 3. PUBLIC HEARINGS • (a) CONSIDERATION OF CONTINUATION OF REZONING FROM C -3 TO R -2 LOCATED ON FRANKLIN ST REQUESTED BY CITY STAFF City Administrator Gary Plotz stated staff recommends to continue the hearing to the October meeting. Ms. Audrey Field, 46 Franklin St N, asked Mr. Plotz to explain the Tax Increment District and if the rezoning would affect her taxes. Mr. Plotz explained Ms. Field's property would not be impacted as long as her property remained residential. Mr. Craig moved to continue the hearing to the October meeting, seconded by Mr. Gilmer the motion carried unanimously. (b) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "ISLAND VIEW HEIGHTS FIRST ADDITION" SUBMITTED BY WDH LAND INC. Chairman Gruett opened the hearing at 5:31 p.m. with the reading of publication #4566 as published in the Hutchinson Leader on Thursday, • 1 -//�A' (3) HUTCHINSON PLANNING COMMISSION MINUTES 9/21/93 September 9, 1993. The request is for the purpose of considering a request by WDH Land Inc. for a preliminary and final plat to be known as "Island View Heights First Addition ". City Administrator Plotz commented on the location of the newly annexed property in Lynn Twp. He read the staff recommendations of September 3, 1993, and explained all items are in compliance. Director of Engineering John Rodeberg commented services to the property should be in early Spring. Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 5:41 p.m. Mr. Craig made a motion to approve the preliminary and final plat. Seconded by Mr. Lenz the motion carried unanimously. (c) CONSIDERATION OF VARIANCE REQUESTED BY HUTCHINSON TECHNOLOGY INC. U Chairman Gruett opened the hearing at 5:42 p.m. with the reading of • publication #4567 as published in the Hutchinson Leader on Thursday, September 9, 1993. The request is for the purpose of considering a request by Hutchinson Technology Inc. for a variance on side yard setback from 20' to 9'6" for construction of concrete bases for manufacturing equipment. Mr. Craig excused himself from the table to represent Hutchinson Technology. City Administrator Gary Plotz explained the request and commented on the hardship. Mr. Craig commented on the neighboring property and he stated in the event the gas main is to be moved Hutchinson Technology will move at their expense. Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 5:46 p.m. Mr. Lenz made a motion to recommend approval of the request noting the gas main removal at Hutchinson Technology expense. Seconded by Mr. Gilmer the motion carried unanimously with Mr. Craig abstaining. CJ `i, . HUTCHINSON PLANNING COMMISSION MINUTES 9/21/93 (d) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE A 1976 MOBILE HOME ONTO LOT IN COUNTRY CLUB TERRACE REQUESTED BY ANN ROGERS 11 Chairman Gruett opened the hearing at 5:47 p.m. with the reading of publication #4568 as published in the Hutchinson Leader on Thursday, September 9, 1993. The request is for the purpose of considering a request for a conditional use permit to move a 1976 Rosewood mobile home unto a lot in Country Club Terrace. Mr. Plotz commented on the zoning regulation of older mobile homes and the staff recommendation of meeting Life Safety requirements. Ms. Rogers stated her home is in compliance. Mr. Lenz moved to close the hearing, seconded by Mr. Craig the hearing closed at 5:48 p.m. Mr. Lenz moved to recommend approval of the request subject to meeting Life Safety issues. Seconded by Mr. Gilmer the motion carried unanimously. (e) CONSIDERATION OF VACATION OF EASEMENTS IN WALNUT RIDGE ESTATES REQUESTED BY RALPH SCHMITZ, BSK OF HUTCHINSON Chairman Gruett opened the hearing at 5:49 p.m. with the reading of publication #4569 as published in the Hutchinson Leader on Thursday, September 9, 1993, and Tuesday, September 14, 1993. The request is for the purpose of considering a petition to vacate a utility easement in Walnut Ridge Estates plat. City Administrator Plotz stated one vacation of easement is acceptable any further development would require a replat of the property. There was discussion of the platting in the area for single family and the developer would now be building a duplex on the property. Mr. Craig moved to close the hearing, seconded by Ms. Brandt the hearing closed at 5:52 p.m. Mr. Craig made a motion to recommend approval of the request. Seconded by Mr. Lenz the motion carried unanimously. M HUTCHINSON PLANNING COMMISSION MINUTES 9/21/93 (f) CONSIDERATION OF LOT SPLIT AND REZONING FROM R -2 TO R -3 LOCATED ON DALE ST REQUESTED BY DENNIS KAHL, COMPTON - ANDERSON CONSTRUCTION CO Chairman Gruen opened the hearing at 5:51 p.m. with the reading of publication #4570 as published in the Hutchinson Leader on Thursday, September 9, 1993. The request is for the purpose of considering a rezoning and lot split located on Dale St. submitted by Dennis Kahl, Compton - Anderson Construction. City Administrator Gary Plotz commented on the request and explained the staff recommendation requiring adequate parking. City Engineer John Rodeberg stated service is available for a duplex on the property. Mr. Kahl stated they do comply with the parking requirement. Mr. Gilmer moved to close the hearing, seconded by Mr. Lenz the hearing closed at 5:55 p.m. Mr. Craig made a motion to approve the lot split and the rezoning from R -2 to R -3. Seconded by Mr. Lenz the motion carried unanimously. (g) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT 4 PLEX ON DALE ST REQUESTED BY DENNIS KAHL, COMPTON- ANDERSON CONSTRUCTION CO Chairman Gruett opened the hearing at 5:56 p.m. with the reading of publication #4571 as published in the Hutchinson Leader on Thursday, September 9, 1993. The request is for the purpose of considering a request for a conditional use permit to construct a 4 plex on property located on Dale St. Mr. Plotz commented on the multiple family unit in an R -3 district requiring a conditional use permit. He stated the parking has been addressed. Mr. Craig moved to close the hearing, seconded by Ms. Brandt the hearing closed at 5:58 p.m. Mr. Craig made a motion to recommend approval of the request. Seconded by Mr. Gilmer the motion carried unanimously. 0 El HUTCHINSON PLANNING COMMISSION MINUTES 9/21/93 4. OLD BUSINESS (a) DISCUSSION OF REQUEST BY PAUL BETKER FOR REZONING, LOT SPLIT AND CONDITIONAL USE PERMIT LOCATED ON MICHIGAN ST City Administrator Gary Plotz commented on the history of the request and the fact the Planning Commission denied the request last month. Mr. Betker stated he was confused as to what he could do with the property. Building Official Jim Marka explained the staff recommendation to replat the property. Mr. Betker stated he is unsure of the use at this time. Mr. Plotz explained the ordinance requires a site plan on a rezoning request. Discussion followed on the use of the property and the platting possibility. 5. NEW BUSINESS (a) DISCUSSION OF CONDITIONAL USE PERMIT AND VARIANCE REQUESTED BY PAUL BETKER FOR PROPERTY ON 849 2ND AVE SW Building Official Jim Marka commented on the history of the request for a variance in May of 1991 requested by Mr. Lyle Falling for the extension of a garage. Mr. Betker would like to add to the north and maintain a 5.8' setback the hardship being a narrow lot. He stated if the foundation is not sound he would rebuild and then try to maintain an 8' setback. Mr. Lenz voiced concern with the present condition of the building and the fact if replacement is necessary the setback of 8' should be maintained. Discussion followed on the R -1 district requirements. • 5 HUTCHINSON PLANNING COMMISSION MINUTES 9/21/93 (b) CONSIDERATION OF PRELIMINARY PLAT OF SUNNYSIDE FIRST ADDITION SUBMITTED BY LEROY CHRISTENSON, HUTCHINSON TWP, 2 MILE RADIUS City Administrator Plotz explained the three step process and the planning commission considered the sketch plan in March. The planning staff had recommendations at that time and would approve with the same recommendations also noting the proposed street name would be a street already in the city. Ms. Christensen stated they are now aware of the street name problem and will be changing their proposal. Mr. Lenz move to approve the preliminary plat with no objection, seconded by Mr. Craig the motion carried unanimously. (c) CONSIDERATION OF SKETCH SUBMITTED BY FRANK FAY ON WILLIS MILLER PROPERTY IN HUTCHINSON TWP, 2 MILE RADIUS Mr. Plotz commented on his conversations with Mr. Fay and stated no action is needed. (d) DISCUSSION OF AMENDMENT TO ORDINANCE SECTION 8.18, SUBDIVISION 2 (B) REGARDING FLOOD FRINGE PERMITTED USE Building Official Jim Marka explained the ordinance of 500 sq. ft. in the flood fringe which is not quite adequate 576 sq. ft. is workable. (e) CONSIDERATION OF EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY MCLEOD COUNTY FOR CONSTRUCTION OF HOUSEHOLD HAZARDOUS WASTE FACILITY City Administrator Gary Plotz explained the history of the conditional use permit request and location of the facility. He explained the notification requirement by the State and the property owners that originally were notified. He commented on notification of property owners within 1000' as a courtesy for this meeting. He also commented on a diagram of the facility and the setbacks from the R -3 district. County Zoning Administrator Ed Homan commented on the proposal applied for in March. He stated there has been a delay in the building and bidding • 6 0 HUTCHINSON PLANNING COMMISSION MINUTES 9/21/93 process. Mr. Homan stated the building would be an architectural design and a task force has been in place for 2 years researching the concept of the facility. He presented pictures of the St. Cloud facility. City Administrator Gary Plotz commented on the present zoning of the property and allowable uses conditionally permitted in that zoning district. Mr. Butch Irvin, 400 Northwoods, a member of Word of Life Ministries, commented on the County Commissioners meeting and the concerns of the public. He stated users would not be in favor of the facility. Mr. Irvin asked about the location and the reasons for the choice. Mr. Craig commented on the Planning Commission and their duties establishing land use. Mr. Paul Melchoir, County Environmentalist, commented on the public concerns and research leading to the decision of the type of facility and location. He explained the fair grounds choice was a positive accessibility decision. The area is close to the shopping area for people who come to Hutchinson from other communities. County Commissioner Eloi Hamre commented on the board of commissioners vote and explained all the commissioners sit on the Solid Waste committee, only one commissioner has a vote. Mr. Gruett again explained the duties of the Planning Commission as it makes a decision on this request. Building Official Jim Marka commented on the type of products found in the facility and the fact these products are all found in any hardware store. Ms. Esther Christensen, Hutchinson Twp., questioned the use and length of time the products would be in the facility. Fire Marshal Mike Palm explained the use of the facility and that these products will not be in the facility indefinitely but moved for proper disposal. He state he will inspect the facility monthly. Hazardous Household wastes are illegal to dispose of in a landfill. Mr. Ed Homan stated Minnesota presently has 23 facilities and 13 proposed currently. 7 HUTCHINSON PLANNING COMMISSION MINUTES 9/21/93 Mr. David Broll, 547 Milwaukee, asked why not consider a mobile facility and he again questioned the noticing of property owners. Mr. Plotz again explained the State Statute and City Code governing the requirement of public notices. He also stated the planning commission would be looking at the land use issue. Mr. Ed Homan commented he would be happy to meet with the public on costs and funding of the facility. Ms. Julie Schaffer, Century Ave., commented on the county meeting regarding single county use or regional use. Mr. Melchoir explained the expansion could be in use not the facility. Mr. Plotz stated a physical expansion would have to come back for another conditional use permit. Mr. Barry Schaffer, Century Ave., asked if public opinion would change the Planning Commission's decision. 0 Mr. Lenz again stated the Planning Commission advises the City Council on land use items and does the research and follows the ordinances regarding land use. Mr. Craig made a motion to recommend approval of the 6 month extension, seconded by Mr. Gilmer. (f) COMMUNICATION FROM STAFF Mr. Plotz commented on a request for rezoning within the 2 mile radius in Hutchinson Twp. from agricultural to industrial. Mr. Rodeberg stated Barr Engineering commented on the park berm having no effect on the 100 year flood. Mr. Marka commented on the budget including seminars for the commission. 6. ADJOURNMENT The meeting adjourned at 7:25 p.m. E 0 .Hutchinson Library Board Meeting Wednesday, September 22,1993 Members Present: Joyce Beytien, Mary Henke, Roy Johnsen, Larry Ladd, Sharon Opatz, Craig Lenz, Bill Scherer Members Absent: Paul Berg, Dolores Brunner Minutes of the August 18, 1993 meeting were reviewed and approved. Motion to approve carried. Scherer / Opatz The repairs on the front stairway are complete and the 'old' entrance now is in good repair. Progress on the computer fund raising: $3,760 has been given towards our $6,600 goal for three complete units. A list of organizations was circulated for input on groups the committee will /could contact for contributions. Dorothy Johnson's gift of $25 and Barb Whittenberg's $10 gift in memory of Albert Linde were acknowledged and thank -you notes were sent. ( for the computer system) The motion was made and carried, Lenz /Ladd, to pursue • a possible grant through 3M for one of the CD ROMs. Roy Johnsen and Mary Henke will complete the grant papers. A possible survey of library hours was discussed. Possibilities include being part of the city survey next summer '94 , conducting a patron survey, or /and a survey through the schools. Sharon Opatz and Mary Henke have agreed to come up with sample survey questions before December. Larry Ladd will check on rules and regulations about signage identifying the Library building from Main Street. The motion was made and carried,Beytien / Opatz, to have Bill Scherer do the refinishing work and necessary glass top on the cirulation desk tops and the refinishing of the front doors. (Main St. side) Bill will also be speaking about the library and PLS Board to the Optomists at their meeting. Discussion followed on 'pigeon problems' on the building. The meeting was adjourned. Joyce Beytien, Secretary, Hutchinson Library Board -�/ A- (4) 0 0 0 APPLICATION To as ....... �q17..COtNCIL .................... Of tat ........... C.I.T.Y ......... SNOW REMOVAL -.M.Q..LEOD . ........ State of Zinneeata: Ud U /O•GO O oCT — 51993 CITY The undersigned owner whose name and address iz ... -.7-NOMA5........ QLRQk ............ .... .. ....... lu2f'Fe�'So no S —7 S appUft for a permit to PLOW AND REMOVE SNOW W ITH---.- ... 4. 1 ?', 13SC) K ..... . .... .. upon that certain tract of land described as follows: Lot . .. ....... ....... ... . .......... Block ....... . ..................... .... ._ plator addition .. .....1111.... .. ...... . . ... . ..... ... .. ... I • address.. —.— ........ ...... . ... .................... ...................... .. which is of the following size and area; width feet; length feet; area .....WITHIN THE CITY LIMITS ............. ...... . .. ... I ....... ... . ...... ...... . ...... I ............ .............. and hereby agrees that, in case such permit is granted, that all work which *hall be do" and all materials which shall be used shall comply with the plans and epecifl4atiime therefor herewith submitted and with all the ordinances of said........ C.I. Y ... OT. -H.,UT.C.H.1,N,S,0N. ....... ................... ............................ ......... ...... applicable thereto. 1PPlicant further affrm8 to pay fees or assessments at the time and in the amounts specified as follows: M."P0.... .......... .....................11......11 .. .... .... 1. 11.1. -.11 ..... - ...... ........ .......... I ........ I . ...... — ......... . . . ..... Owner �-g 0 • • RESOLUTION NO. 10061 RESOLUTION SETTING ELECTION, LOCATIONS AND APPOINTING OF JUDGES FOR THE CITY OF HUTCHINSON GENERAL OF PRECINCTS, ELECTION WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 204B.21, Subd. 2 of the Laws of Minnesota states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the location of polling place and naming of judges for the General Election, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polling place to be used during the 1993 City of Hutchinson General Election for all precincts will be in the Recreation Center located at 900 Harrington Street. 2. That the election judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 12th day of October, 1993. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor 7'71- ELECTION JUDGES CITY OF HUTCHINSON GENERAL CITY ELECTIONS 1993 PRECINCT 1 GRACE KOTTKE CLARA TEWS SHELLI DOBRATZ IRMA KREIE HARRIET SCHMIDT NANCY ANDERSON MARLYN KRUEGER PRECINCT 2 ROSINA JOHNSON RUTH HAGEN SEDONA MILLER DORIS DAGGETT EVELYN PROCHNOW CHARLOTTE BYE DEETTA MCLAIN PRECINCT 3 PEARL SEALE DARLEEN KNIGGE PHYLISS WESELOH EVELYN VANHALE HARRIET WI%CEY DELAINE ROLFE KARLA CROSS REGISTRATION TABLE FERN FRANK NORMA TOTUSHEK 587 -8139 1028 JEFFERSON 587 -5235 714 JEFFERSON ST SO 587 -7677 239 5TH AVE SW 587 -5734 55 SHERWOOD CR 587 -5466 45 SHERWOOD CR 587 -9550 159 ELK DRIVE 587 -3271 825 BROWN 587 -5677 450 ROSE LANE 587 -8109 554 CLARK ST 587 -2205 714 SHADY RIDGE 587 -2382 978 ROLLING GREEN LN 587 -2723 10 NO GLEN 587 -3168 515 LINCOLN AVE 587 -6069 755 SPRUCE ST 587 -3083 569 MILLER 587 -8415 674 HARRINGTON 587 -6318 1109 LEWIS AVE 587 -6820 915 THOMAS AVE 587 -2353 360 W. PISHNEY 587 -3034 844 SECOND AVE SW 587 -8097 1000 GOEBEL ST 587 -3280 595 LYNN RD 587 -2318 1151 FAIRWAY AVE 0 0 0 RESOLUTION NO. 10062 A RESOLUTION ACCEPTING $162,500 FROM HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $162,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund, in the amount $93,750.00, and to the Capital Projects Fund, in the amount of $68,750.00, is hereby accepted. Adopted by the City Council this 12th day of October, 1993. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor 7-91 0 ORDINANCE NO. 93 -92 AN ORDINANCE TO VACATE UTILITY EASEMENTS IN WALNUT RIDGE ESTATES THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made, and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate a portion of said easement. SECTION 2. That certain easement in the City of Hutchinson is hereby described as follows: Lots 1 and 2, Block 1, Walnut Ridge Estates SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this 12th day of October, 1993. u Gary D. Plotz City Administrator Paul L. Ackland Mayor 7— e 0 ORDINANCE NO. 93 -93 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -2 Multiple Family Residence District to R -3 Multiple Family Residence District, located at 890 Dale Street, with the following legal description: That part of the South Half of the Southeast Quarter of the Southwest Quarter of Section 1, Township 116 North, Range 30 West, McLeod County, Minnesota, described as follows: Commencing at the southeast corner of said Southwest Quarter; thence west along the south line of said Southwest Quarter, 691.80 feet; . thence northerly, deflecting to the right 89 degrees 57 minutes 00 seconds, 391.80 feet; thence easterly, parallel with the north line of said South Half, 167.53 feet to the point of beginning of the land to be described; thence continuing easterly, parallel with said north line, to the northwesterly line of Dale Street; thence southwesterly, along said northwesterly line of Dale Street, 163.28 feet; thence northwesterly, deflecting to the right 90 degrees 00 minutes 00 seconds, 154.96 feet to the intersection with a line drawn southwesterly from the point of beginning parallel with said northwesterly line of Dale Street; thence northeasterly, parallel with said northwesterly line of Dale Street, 72.54 feet to the point of beginning. Subject to an easement for a retaining wall. Said easement is described as beginning at a point on the north line of the above described parcel a distance of 50.64 feet west of the northeast corner of said parcel; thence easterly, along said north line, 50.64 feet to said northeast corner; thence southwesterly, • along the northwesterly line of Dale Street; 21.50 feet; thence northwesterly to the point of beginning. ORDINANCE NO. 93 -93 PAGE 2 Adopted by the City Council this 12th day of October, 1993. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 0 is 9 PROFESSIONAL SERVICES AGREEMENT PROJECT NAME: Biosolids Management Facilities Plan Amendment [The Project is more fully described in Attachment P hereto.] This Agreement is by and between Client City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55358 and, RUST Environment & Infrastructure Inc. ( "RUST E&I ") 4738 North 40th Street • Sheboygan, Wisconsin 53083 Who agree as follows: Client hereby engages RUST E&I to perform the services described in Part I ( "Services ") and RUST E&I agrees to perform the Services for the compensation set forth in Part III. RUST E&I shall be authorized to commence the Services upon execution of this Agreement and receipt of authorization to proceed from Client. Client and RUST E&I agree that this signature page, together with Parts I -IV and attachments referred to therein, constitute the entire agreement between them relating to the Project ( "Agreement'). APPROVED FOR CLIENT By: Title: Is Date: M/AMLUCH NS.SBA APPROVED FOR RUST E&I By: Title: Vice Pre dent Date: 9 70? - 9 3 ImIr PART I RUST ENVIRONMENT & INFRASTRUCTURE'S RESPONSIBILITIES A. SCOPE Services to be provided for the Project are as follows: Task I - Evaluation of Current Biosolids Situation I. Review WWTF records for the past five years to determine raw sewage flows and loadings and to determine the characteristics and quantities of biosolids. 2. Review fecal coliform, SOUR, and metals monitoring results to determine the quality of existing biosolids. 3. Review WWTF records to correlate sludge age with the above - mentioned parameters. 4. Compare fecal coliform, SOUR, and metals monitoring results to the requirements of the new 503 regulations which govern biosolids disposal programs. Task II - Evaluation of Alternatives 1. Develop list of alternatives which would upgrade sludge quality to comply with new 503 regulations for Class B pathogen density, if existing sludge quality is deficient. This list is anticipated to include, but not be limited to: a. Sludge age changes b. Lime stabilization c. Extended cake sludge storage prior to disposal d. Extended liquid sludge storage prior to disposal 2. Develop list of alternatives which would upgrade sludge quality to comply with new 503 regulations for Class A pathogen density. This list is anticipated to include, but not be limited to: a. Lune pasteurization b. Heat drying c. Composting 3. Recommend additional investigations as may be required to complete evaluation of the feasible alternatives. The purpose of these investigations would be to obtain additional data to complete the needs documentation or the cost - effectiveness evaluation of the alternatives or both. These additional studies may include, but are not necessarily limited to, additional biosolids quality testing, and pilot testing. 1 . 4. Field review existing biosolids handling procedures and techniques. Review potential alternative options with owner. Expand list of potential alternatives based upon field review and "brainstorm" session with owners representative. Screen list of potential options to determine the four most feasible options. 5. Prepare a cost - effectiveness analysis of the four most feasible options. The cost effectiveness analysis will compare capital, replacement, O &M, and present worth costs as well as non- cost/considerations associated with alternatives analyzed. Part III - Facilities Plan Amendment 1. Prepare a report which summarizes the analyses completed and provides a recommendation for the City's future solids handling program. 2. Review the draft report with the City. 3. Submit the report to MPCA for review and approval. 4. Incorporate City and MPCA comments into final report. 5. Provide five (5) copies of final report to the City. . B. ASSUMPTIONS /CONDITIONS This Agreement is subject to the following assumptions /conditions: • 1. Additional investigations such as biosolids quality testing and pilot testing as described above are not included in this proposal. 2. Design solids production rate will be based on. the current treatment plant design capacity as developed in the 1985 Facilities Plan. C. PROJECT TEAM The initial Project team shall be as follows. If any of these persons become unavailable, RUST E&I will substitute persons with similar qualifications. Name Job Title Steve Arant, P.E. Process Engineer Ed Nevers, P.E. Quality Control Engineer 2 PART H CLIENT'S RESPONSIBILITIES . Client, at its expense, shall do the following in a timely manner so as not to delay the Services. A. INFORMATION/REPORTS Furnish RUST E&I the following information, all of which RUST E&I may rely upon without independent verification in performing the Services. Copies of all available reports, drawings, specifications, design and operational data pertinent to the biosolids handling systems, including results of Part 503 Compliance Monitoring. B. REPRESENTATIVE Designate a representative for the Project who shall have the authority to transmit instruct ions, receive information, interpret and define Client's policies and make decisions with respect to the Services. C. DECISIONS Provide all criteria and full information as to Client requirements for the Project, obtain (with RUST E&I's assistance, if applicable) necessary approvals and permits, attend Project_ related meetings, provide interim reviews on an agreed -upon schedule, make decisions on Project alteratives, and generally participate in the Project to the extent necessary to allow RUST E&I to perform the Services. PART III COMPENSATION, BILLING, AND PAYMENT Client shall pay RUST E&I for the Services in accordance with the following: Compensation for the Services set forth in Part I shall be per diem not to exceed $14,600. In the event authorization to proceed is not received by January 1, 1994, this price shall be renegotiated. RUST E&I will bill the Client no less frequently than monthly, with a maximum of $7,300 billed in 1993. Net payment is due in 30 days. Past due invoices will be subject to a service charge at the rate of 1 -1/2 percent per month. The bill will consist of a calculation of the amount of lump sum due based on percentage of Project completed during the billing period. Unless Client provides RUST E&I with a written statement of any objections to the bill within 15 days of receipt, Client shall be deemed to accept the bill as submitted. Wmvrnr CHNS.seA 3 0 Project Back ound ATTACHMENT P The City of Hutchinson owns and operates a wastewater treatment plant (WWTP) which utilizes an oxidation ditch type activated sludge process. Recent new federal 503 biosolid regulations may impact the operation of the facilities. The City has been monitoring fecal coliform concentrations and the specific oxygen uptake rate (SOUR) of the sludge. The results of this monitoring program will define the quality of the biosolids currently being generated. The quality of the biosolids will dictate final sludge disposal procedures. Project Approach Biosolids management in anticipation of new 503 regulations impacts will be addressed in three tasks. Task I will assess the current situation. Operational records will be summarized to define current flows, loadings and sludge production. The results of the City's monitoring program for fecal coliform, SOUR, and metals will also be compared with the requirements of the new 503 regulations. Task II will include an evaluation of alternative biosolids handling options, if necessary, due to noncompliance with the biosolids quality requirements of the new 503 regulations. Capital as well as operation and maintenance (O&W costs for alternatives will be compared. A cost - effective analysis will identify the best biosolids handling option for the City. Task III will include preparation of a Facilities Plan Amendment report. The report will provide the City with recommendations and cost data upon which informed decisions may be made by the City regarding future biosolids handling procedures. FUA/HUTCHNS.SBA 4 ENVIRONMENT & INFRASTRUCTURE L STANDARD OF CARE. Services shall be performed in accordance with the standard of professional practice ordinarily exercised by the applicable profession ar the time and within the locality where the Smites are performed. Professional services are not subject to, and RUST E&I can not provide, any warranty or guarantee, express or implied, including warranties or guarantees contained in any uniform commercial code. Any web warranties or guarantees contained in any purchase orders, requisitions or notices to proceed issued by Client are specifically objected to. 2. CHANGE OF SCOPE. The scope of Services set forth in this Agreement is based on facts known at the time of exec Utica of this Agreement, including, if applicable, information supplied by Client. For some projects involvingeoncepmal or process development services, scope may not be fully definable during initial phases. As the Project progresses, facts discovered may indicate that scope must be redefined. RUST E&I will promptly provide Client with an amendment to this Agreement to recognize such change, which shall be deemed approved if not Objected to within 15 days of receipt by Client. 3. SAFETY. RUST E&I has catablisbed and maintains corporampoegrams aM procedures for the safety of its employees. Unless specifically included as a service W be Provided under this Agreement, RUST E&I specifically disclaims any authority or responsibility for general job site safety and safety of persons other than RUST E&I employees. 4. DELAYS. If events beyond the control of Client "RUST E &I, including, but not limited to, fire, Rood, explosion, riot, w ilm, war, process shutdown, act of God or the public enemy, and act or regulation of any government agency, result in delay to any schedule established in this Agreement, web schedule shall be amended to the extent necessary to compensate for such delay. In the event such delay exceeds 90 days, RUST E &I shall be entitled to an equitable adjustment in compensation. In the event RUST E &I is delayed by Client and web delay exceeds 30 days, RUST Edt1 shall be entitled to an extension of time equal to the delay and an equitable adjustment in compensation. 5. TERMINATION/SUSPENSION. Either party may terminate this Agreement upon 30 days written notice to the other party. Client shall pay RUST E&I for all Services, including profit relating thereto, rendered prior to termination, Plus any expenses of termination. In the event either party defaults in its obligations under this Agreement (including Client's obligation to make the payments required hereunder), the non-defaulting pay may. after 7 days written notice staling its intention to suspend performance under the Agreement if curt of web default is not commenced and diligently continued, and failure of the defaulting party to commence cure within web time limit and diligently continue, anapead performance under this Agreement. 6. OPINIONS OF CONSTRUCTION COST. Any opinion of construction costa Prepared by RUST E&I is supplied for the general guidance of the Client only. Since RUST E&I bas no control over competitive bidding or mar *et conditions, RUST E&I cannot guarantee the accuracy of web opinions as compared to contract bids or actual costa to Client. 7. RELATIONSHIP WITH CONTRACTORS. RUST E&I shall some as Client's Professional representative for the Services, and may make recommendations to Client concerning actions coloring to Client's contractors, but RUST E&I specifically disclaims any authority to direct or supervise the means, methods, techniques, sequences or procedures of construction selected by Client's contractors. S. CONSTRUCTION REVIEW. For projects involving construction, Client acknowledges that under generally accepted professional practice, interpretations of constwctioa documents in the field are normally required, and that performance of consimetion -m ated"mices by the design professional for the project permits errors or omissions to be identified and corrected at comparatively low cost. Client agrees to hold RUST E&I harmless from any claims resulting from performance of construction- mlaledservices by persons other than RUST E&1. 9. INSURANCE. RUST E&I will maintain insurance coverage for Professional, Comprehensive General, Automobile, Worker's Compensation, and Employer's Liability in amounts in accordance with legal, and RUST E&I's business, requirements. Certificates evidencing web coverage will be provided to Client upon request. For projects involving construction, Client agrees to require its constroction contractor, if any, to include RUST E&I as an additional insured on its policies rclating m tho Project. RUST E&1's coverages referenced above shall, in such cue, be excess over comrsetor'sprimary coverage. PART IV STANDARD TERMS AND CONDPI'IONS 10. INDEMNITIES. To the fullest extent permitted by law, RUST B&TII indemnify and save harmless Client from and against less, liability, and damages sustained by Client, its agents, employees, and representatives by reason of injury or death to persons or damage to tangible property to the extent caused directly by the willful misconduct or failure to adhere to the standard of care described in Paragraph I above of RUST E &1, its agents or employees. To the fullest extent permitted by law, Client shall defend, indemnify, and save harmless RUST E&L its agents, employees, and representatives from and against lose, liability, and damages (including reasonable litigation costs) arising from or relating to claims for injury or death to persona, damages to tangible property, or other losses, alleged to be caused by any of the following: (a) any substance, condition, element, or material or any combination of the foregoing L) produced, emitted or released from the Project (ii) tested by RUST E&I under this Agreement, or (iii) used or incorporated by RUST E &I in the Services; or (b) operation or managemeatofthe Project. Client also agrees to mquireits consttuctioneomractor, if any, to include RUST E&I as an iodemnitee under any indemnificationobligation to Client. 11. LIMITATIONS OF LIABILITY. No employee or agent of RUST E&I shall have individual liability to Client. Client agrees that, to the fullest extent permitted by law, RUST E&I's total liability W Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to the Project or this Agreement from any causes including, but not limited to, RUST E&I's negligence, errors, omissions, strict liability, or breach of contract shall not exceed the total compensation received by RUST E&I under this Agreement. If Client desires a Emit of liability greater than that provided above, Client and RUST E&I shall include in Part M of this Agreement the amount of such limit and the additional compensation to be paid to RUST E&I for aasumption of such additional risk. IN NO EVENT AND UNDER NO CIRCUMSTANCES SHALL RUST E&I BE LIABLE TO CLIENT FOR CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL, OR PUNITIVE DAMAGES. 12. ACCESS. Client shall provide RUST E&I as& access to any premises necessary for RUST E&I to provide the Services. 13. REUSE OF PROJECT DELIVERABLFS. Rwee of any documents or j deliverables, including electronic media, penaining w the Pr by Client for purpose other than that for which such documents or deliverables were originally prepared, or alteration of such documents or deliverables without written verification or adaptation by RUST E&I for the specific purpose intended, shall be at the Client's risk. Client agrees to defend, indemnify, and hold harmless RUST E&I from all claims, damages, and expenses, (including reasonable litigation cowl), arising out of web reuse or alteration by Client of others acting through Client. 14. AMENDMENT. This Agreement, upon execution by both parties hereto, can be amended only by a written imtmment signed by both parties. 15. ASSIGNMENT. Except for ssaignments (a) to entities which control, or are controlled by, the Parties hereto or (b) resulting from operation of law, the rights and obligations of this Agreement cannot be assigned by either party without written permission of the other party. This Agreement shall be binding upon and inure to the benefit of any permitted assigns. 16. STATUTES OF LIMITATION. To the fullest extent permitted by law, Parties agree that, except for claims for indemnification, the time period for bringingelaims under this Agreement shall expire one year after Project completion. 17. PREVAILING PARTY LITIGATION COSTS. In the event any actions are brought to enforce this Agreement, the prevailing party shall be entitled to collect its litigation cocoa from the other party. 18. NO WAIVER. No waiver by either Party of any default by the other party in the Performance of any particular section of this Agreement shall invalidate any other section of this Agreement or operate as a waiver of any future default, -bother like or different in character. 19. NO THIRD-PARTY BENEFICIARY. Nothing contained in this Agreement, tar the performance of the parties hereunder, is intended to benefit, nor shall iwrc W the benefit of, any third party, including Client's contractors, if any. 20. SEVERABILTTY. The various terms, provisions and covenants herein contained shall be deemed to be separate and severable, and the invalidity or unenforeeabilit y of any of them shall not affect or impair the validity or enforceability of the remainder. 21. AUTHORITY. The persons signing this Agreement warrant that they bay. the authority to sign ae, or on behalf of, the party for whom they arc signing. M3rMAC .OF,aay.lc Quality through teamwork 0 May Is. 1993 C September 28, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Airport Expansion - Phase II Engineering Services At the Airport Commission meeting in August, the Airport Commission unanimously recommended that the City proceed with the work necessary for Phase II of the proposed airport expansion. Attached for your review is a copy of the estimated project costs and the Consultant's (TKDA) estimate of costs for a Project Work Scope Formulation. The Phase II expansion generally includes the addition of the following: Terminal Building FBO Hanger T- Hanger Maintenance Equipment and Storage Parking Lot /Entrance Aircraft Apron The Estimated cost is $ 2,100,000 with an estimated City share of $ 450,000. The Airport Commission would like to complete the Project Work Scope Formulation so that the project can be programmed for funding. At this point, funding may not be available for several years, but the sooner this work is completed, the higher on the priority list the project would be. This is being presented for your review prior to approving the 1994 budget. Formal approval of the contract would be proposed after your review of the facts, figures and budget. • City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - i , F KING, DUVALL, ANDERSON OCIATES, INCORPORATED RS- ARCHITECTS - PLANNERS ST. PAUL, MINNESOTA SEPTEMER 14, 1993 COMMISSION 00. 9946 0 DEVELOPMENT ITEM ITEM COST FEDERAL QRARE STATE gHan}' LOCAL SHARE 1. Aircraft Apron $ 525,000 $472,500 $ $ 52,500 2. Apron Floodlighting 35,000 31,500 3,500 3. Entrance Road Grading G Paving 33,000 29,700 3,300 4. Parking Lot Grading i Paving 105,000 70,000 35,000 5. Parking Lot Lighting 30,000 20,000 10,000 6. ODALS 80,000 72,000 8,000 7. Security Fencing 20,000 18,000 2,000 8. Maintenance Equipment 150,000 100,000 50,000 9. Snow Removal Equipment Bldg. 80,000 53,300 26,700 10. Well 15,000 10,000 5,000 11. Septic System 15,000 10,000 51000 12. FSO Hangar 225,000 180,000* 45,000* 13. T- Hangar Site Preparation 50,000 33,300 16,700 14. T- Hangar ($ -Unit) 165,000 132,000* 33,000* 15. Terminal Building 125,000 83,300 41,700 16. Relocate Fuel System 15,000 10,000 5,000 Sub -Total $1,668,000 $623,700 $701,900 $342,400 Engineering i Testing 312,000 116,600 131,400 64,000 Legal i Administration 20,000 9,700 6,700 3,600 Contingency 100.000 30.000 30.000 40.000 TOTAL COST - PHASE II $2,100,000 $780,000 $870,000 $450,000 * STATE SHARE IS A NO INTEREST LOAN FROM ITS HANGAR LOAN FUND. THE SPONSOR REPAYS THE LOAN OVER A 10 YEAR PERIOD. ATTB -1 • I � 1 ATTACHMENT A - SCOPE OF WORK FOR HUTCHINSON MUNICIPAL AIRPORT EXPANSION PHASE II PROJECT WORK SCOPE FORMULATION The Project consists of reviewing the Hutchinson Municipal Airport Study followed by defining current priorities, construction phasing, estimated costs, funding criteria, procedural steps and subsequent agreements all related to obtaining Federal Aviation Administration (FAA) grants and Minnesota Department of Transportation - Office of Aeronautics (MnDOT) state -aid needed to complete the expansion of the Hutchinson Municipal Airport. The CONSULTANT shall: A. Provide coordination, input and recommendations to assist the OWNER in defining a development program sequence for Phase II of the Airport Expansion. B. Refine the Order of Magnitude Cost Estimate, Attachment B, for each of the 16 potential development items and others as they are identified. C. Identify time constraints and establish a tentative schedule leading to the start of construction. D. Meet with the OWNER, FAA and MnDOT in a project formulation conference. E. Identify related funding criteria and potential sources of financial participation and amounts. F. Prepare a Preliminary Engineer's Report, Cost Estimate and Program Sketch. G. Assist the City in its preparation of public relations materials prior to an election seeking approval of bonding authority to finance airport construction. ATTA -1 a, Since the services provided by the CONSULTANT under this Agreement are generally of an overview nature, the items listed below are outside of the scope of this Agreement, but, if determined necessary, could be included in subsequent agreements. A. Master Plan, Airport Layout Plan and airport zoning revisions. B. Environmental assessments. C. More than four (4) trips to Hutchinson during the period of this Agreement. D. Preparation of construction plans and specifications. E. Construction administration services. F. Assistance in preparation of public relations materials in excess of $8,000. •uy : 18 Payment to the CONSULTANT for services described in this ATTACHMENT A shall be on a "Cost Reimbursement Plus Fixed Fee" basis as described in Agreement Article 3.A.2, subject to the following additional conditions: 0 A. The Overhead Rate to be applied to this Agreement shall be 1.38 times Direct Salary Costs. B. The Fixed Fee for this Agreement shall be $3,215. C. The maximum payment under this Agreement shall not exceed the amount listed hereinafter without amendment as may be necessary to cover any increases in the scope of work and/or level of effort required to complete the scope of work described. Total Reimbursable Costs $21,635 Fixed Fee $ 3,215 Total Contract Ceiling Amount $24,850 LI ATTA -2 SANTLEHAN'S THIRD ADDITION CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between Morningside Land Development, a Minnesota Corporation, Fee Owner, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETHs WHEREAS, the Subdivider is the owner and developer of situated in the County of McLeod, State of Minnesota; SANTELMAN'S THIRD ADDITION WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWSs 1. The Subdivider hereby petitions the City to construct sanitary sewer mains and appurtenances, watermains and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street base, street surfacing, and appurtenances to serve the entire plat. 2. It is understood and agreed that the improvements in Paragraph No. 1 will be installed by the City under one or more contracts. 3. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall include contracted costs, city administration and engineering costs and capitalized interest cost. 5. 0 It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall be assessed on a per lot basis as follows: All improvements assessable to Block 2 shall be assessed equally to Lots 1 through 18 of Block 2. All improvements assessable to Block 1 shall be assessed equally to Lots 1 through it of Block 1. It is agreed and understood that all deferred assessments shall be activated as development occurs within each Block. Deferred asspnents to Block 2 shall be immediately activated. Deferred assesEWts to Block 1 shall be activated when devlopment occurs within the block. The deferred assessments to Blo k 2, which will be immediately activated, are as follows: _ r�� SANfLANAR'S (BIRD ADDITION SUBDIVISION AGRRRNRN} October 1, 1993 Revision ASSESS. YEAR ORIGINAL 1993 PRINC. ASSESSMENT INTEREST ROLL ASSESSMENT & INTEREST PER LOT RATE .. m. .......... . ........ I. ....... ... m.... m......,_., m. .,....... .I ..... . ............ .......... .m '_ ... ,m,..n. .... ... . SA -058 1975 $ 829.85 $ 1,739.37 $ 96.63 5.00% .. .... ........... ._..,......m,._, .....n..._., _.,— ,.._,.,_,.,.,m _ __..._.. _.»___. .... . SA -059 1975 $ 1,800.00 $ 3,772.80 209.60 5.00% ...m .I—.n.......... ...... ......... .,mmm..... .... .................. ...m SA -073 1978 $ 3,677.53 $ 6,973.53 $ 387.42 5.00°% SA -080 1980 $ 16,538.30 $w 26,869.63 '$ 1,492.74 »� SA -239 1988 $ 21,912.94 $ 30,838.01 $ 1,713.22 6.71% m,....._........ m.... m........., m........... m.. m... ...............m..nn.mm....m ..... ......... ..,.,.e.... ... ..... SA -259 1990 $ 11,922.37 $ 15,203.64 $ 844.65 6.60% .... mm....mnnn.� The deferred assessments that will be activated when development occurs within Block 1 are noted below: ASSESSMENT YEAR -_ -» INTEREST - ORIGINAL -m ROLL m , .n._.......... ,m.. mm�n._m m,mmmmmm. RATE ,._ .m.m, m,. ,...........nm mm PRINCIPAL ,m.m.n_nn._.m_,.. ...... ..., SA -058 1975 7.00% $ 812.32 SA-059 -» $ 1,800.00 SA -073 1978 7.00% $ 3,599.87 SA -080 1980 7.00% $ 19,994.55 m n SA -092. m rmm 1981. m10.50% $ 1,418.82 n. SA -239 1988 6.71% $ 26,492.40 SA -259 1990 6.60% $ 14,413.96 It is understood and agreed, that Parks and Playground Contribution shall be paid to the City, based on City Policy, prior to issuance of a Building Permit. The current policy calls for a payment of $ 135 per unit. Since the building sizes may vary, this amount shall be added to the individual building permit fees for each building based on the number of units in each building. It shall be the responsibility of the Subdivider to clear trees and /or debris from utility easements and right -of -way, as per the request of the City or utility prior to installation of the improvements. The right - of -way shall be graded by the Subdivider to within 0.2' of final subgrade and any unstable soil conditions in the right -of -way shall be corrected prior to the commencement of construction on the site. Any additional work needed to meet this requirement shall be the responsibility of the Subdivider. All work required to bring all site 0 L� C1 • SARfDIKAR'S iRIRD ADDIfIOI SDBDI9I5IO1 AGRIIKIRf October 7, 1993 Revision grading, outside of rights -of -way, to within 0.5' of the grades shown on the Grading Plan shall be completed prior to building permits being issued for the plat. 8. It is understood and agreed that it shall be the responsibility of the Subdivider to provide topsoil for backfill of the curb and gutter, and provide all turf establishment and erosion control necessary to protect the utilities and street improvements. 9. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective thirty six months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time, either before or after the expiration of the thirty six month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLoed County Recorder or Registrar of Titles. 10. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 11. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 12. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office and that no Building Permits will be issued until said Agreement is recorded. IN WITNESS THEREOF, has hereunto set its hand this day of _, 1993. FEE OWNER: MORTGAGEE: STATE OF MINNESOTA COUNTY OF STATE OF MINNESOTA COUNTY OF The foregoing instrument was acknowledged before me this day of • Notary Public, My Commission Expires County, Minnesota The foregoing instrument was acknowledged before me this day of Notary Public, My Commission Expires APPROVED BY THE HUTCHINSON CITY COUNCIL THE DAYOF CITY OF HUTCHINSON STATE OF MINNESOTA COUNTY OF THIS INSTRUMENT WAS DRAFTED BY: John P.Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 612 - 234 -4208 PAUL L. ACKLAND, MAYOR County, Minnesota GARY D. PLOTZ, CITY ADMINISTRATOR The foregoing instrument was acknowledged before me this day of 199, by Paul L. Ackland, Mayor and Gary D. Plotz, City Administrator of the City of Hutchinson. Notary Public, County, Minnesota My Commission Expires �1 �. J N W 01 NYYr MNlrrr (•r.[Y,( (rl( pp.. rr.[ II II } t tnrr {rr r• n.r a•mr. (.u.uur «raver rearm. I I ~ 41 I L') I 1 1 7 I J SANTELMAN'S r I INI I 1 I THIRD ADDITION 1993 I r I I — 1 I I I I I I I 1 1 I I I I I i - i I _• I 4 � I I I I $ I I _ I I � I x f � I rr {p•qrr I rr li �I `i ri l ��,. I F raN r.� s wr[arr• .•w, —_. _. wr. r.n•(w. n: vnrn F441 r r....[ «r <r. ,. rr, ..,{•.., I F. I J. I �) I u I �• 1 1 IL LP 4 N . rNR• rN. Nnrrlwr +.. • r«n• a er.a.r n. n a arr{r {..e .rrrl aNY [. u( {YN i NN [{mrlla s Wr N W SANTELMAN'S :. ILL All .1 )Yul wU.. test .—I. L• .s— W W!••11• t. Lrt• \w. NMw •N .1f•..1. W rtwelwwa •f aM l.11 —" wwe1W «aYrtY wtrlaf 1• te• 4 ., sf ft., )ww N Aawww. I. Ntr L•t t «L 1. W Yt ). l.Y ). S,s,ts l .WlTlwWa• Y rwNr ,I., «wL lugt rt M), llµl i, w LuIf " NW IM .r t• r w r .r 'WI" w )rfl -. nnl NOIr1A. W w MnN wt. W .Wwuaa reY will f.. wlu .w br...e [r aW.ullear.. .N .L. swlN.. vM Y•wu a .e•r N ul. rl« fN envy W w\I\N rw- ww..•IY. • .laxn Ma.x( ••N axrJ 1..1.1— W I ...I I. C. Irt. w M.a .t- au tMtr Mw. leb 4I •f . If —_ Mw« t. )rules Wµ.11a C. fwaJw fTfTL Or nIrIR)OTI fWNr Or KLrM )M Neq.1Y b•trlr•t n rYwlNLr rfm r rn �� 41 d If N Lr•atL L. frul� w N Mfwwl• c, frtwr•. M.Wf W Nfa. 0 , f IwIr THIRD ADDITION 1993 1 Ma.W .. ua IMa { YN «.nrw .r rt•uw lw.Mrr•r.[N arnW x «.. r1.. « ).rrnww•a mu rliflw. tYl ea Ilu 1• • ua «t .u•N•Nl \w •f [M a !M[ .lt auw[N u• a ra1Y e•r r 1{w \w OI• ,.fu[ IY••rwr• •f r fw[, Mt all •ww•• v \11 W c r II rlww 1• ! �e.rft•a a• \watw. lYl !L Na e«N•N Ilra • ursllr JNYNIN wtNN rlu awr[Ml {YU •u r a IWa u of \W r M )%. fuM. 1, ar «Llle Mwrr• !a Y JM \rraw e{Ma tYa a. aeuw. avn or 11IwYOI• rwm N .LLwr TMI::i I•i7}.:.: I::• �•;:'vl(L�N r. «r..Iww Mmr r ae\. _ ar •f . IwI. N aw la .. M1III.M. FfN'T .. ML•w 4lsar. mM• «•. ft t 1«Ix •n \ua «au« ]r. ISM «N•Nf W o• I.. C«•u•tr a IM cltr .f WtaeP.aa. m• « «u. •t . r«Ma tYr«f N ar �_ wr f Irry. W 4 M«W .N...w C r1.1M1 . t1 •• aM _ r .! M. . l •f Mue \ur, mr.wu, M .11N f un. Ju. w IrrNN «urw uu .It.., 1 Mr•LI .NIIfY IYI .11 Nw fY 1) M !M INf 4µ.ler MN...f. NI.. eN...N. Y• W.. .. 1 rfNOJUb t_ Yt t yYifa .f frfllAV b )fill „RIOT r. ,I, I. er wf \µ .f ar f q M.•r..r C. .w• — 'e1wY M. a. M.r.La Y Uvo ..... Y• M r•w •. PROPERTY ID j{y r 32-117-29-14-0071 A ;• ; ;; ; ;; ;2 Pt.Con: Mt.Adr: HOUSE# FRACTION STREET NAME UNIT ZIP +4 Front: Back: it 1/ MICHIGAN ST N 55350+ Right: Left: Ownerl: SANTELMAN KENNETH E Owner3: • Owner2: Owner4: Zoning: Prim /sec: Yr.blt: 0000 Area: Acres: Sch.Dst: 423 Wshd: 00 Or/Os/Ex: Subrecs: 00 Width: Depth: .., ..., ,. Mkt-Land Mkt -Bldg Mkt-Mach Mkt -Tot Tx Capacity Hd PT .Own . 1990: 1989: Legal Description: LOT 1 BLOCK 1 SANTELMANS ADD A;;;:;;::::::;;:;: ;::;:;;;:; ;;:::: ;;;; ;;::;;::;;: Type PID or ADDRESS: press ENTER; or F1, F2, F8 SPECIAL ASSESSMENT SEARCH SUMMARY AS OF: 06/01/1993 PROPERTY ID: 32- 117-29-14-0071 S /A# ASSESSMENT DESCRIPT. YEAR TM RATE TOTAL ANN.PRIN. PAYOFF CD SA -058 GRADE 6 GRAVEL 1975 10 7.0000 812.32 81.23 812.32 DF SA-059 W.MAIN- SAN.6.STORM 1975 10 7.0000 1800.00 180.00 1800.00 DF SA-073 C b G & BIT.SURF. 1978 10 7.0000 3599.87 359.99 3599.87 DF SA -080 SAN.SEWER- WATERMAIN 1980 10 7.0000 19994.55 1999.46 19994.55 DF •SA -092 SA -239 LAT.STORM SEWER SAN.SEW.WATER ETC 1981 1988 10 10 10.5000 6.7100 1418.82 26492.40 141.88 2649.24 1418.82 26492.40 DF DF SA -259 C&G,BIT.SURF,GRAVEL 1990 10 6.6000 14413.96 1441.40 14413.96 DF - ---- SUMMARY OF LEVIED 0.00 0.00 0.00 * * * * ** 1993 P&I CERTIFIED 0.00 - - ---- SUMMARY OF DEFERRED 68531.92 0.00 68531.92 ------ SUMMARY OF FUTURE 0.00 0.00 0.00 ------ SUMMARY OF PENDING 0.00 0.00 0.00 ---- -- SUMMARY OF CLOSED 0.00 ------ SUMMARY OF HISTORY 0.00 Press Q; ENTER; or F1, F4, F5, F7 F8 PROPERTY - ;;; ;; ; DATA SYSTEM :; ;;;;;::;::;;;;;;3 ; ;:;;;;; ;W SPECIAL ASSESSMENT COMMENTS INQUIRY :CURR 332 PROPERTY ID :NEXT 32-117-29-14-0071 A ; ; ; ; ; ; ; ; ;2 C O M M E N T S • FLOCK � A,,;,,,,;,,,,;,,,,,,,, ;;,,,,,,,;,,,,,,,,;;;;Ilj�il... „ .Iilltll,,,,,1 „• •••.•� CITY OF HUTCHNSON, S7 WASHNOTON AVENDE WEST, HUTCHNSON, MN 56360 (812) 567 -5151 PROPERTY ID NUMBER: 32- 117 -29- 14-0083 PROPERTY ADDRESS: 715 HILLTOP DRIVE PROPERTY DESCRIPTION: LOT 3, BLOCK 2, SANTELMANS ADD., EXCEPT SANTELMANS 2ND ADD. TOTAL PRINCIPAL AND INTEREST ON DEFERRED ASSESSMENTS COMPUTED THRU: 11-30 -1993 DATE COMPUTED: 10 -07 -1993 N 0 r ANNUAL YEAR FIRST TOTAL YEARS AT TOTAL TOTAL ENGINEERING AMOUNT ASSESS DEFERRED INTEREST INTEREST NUMBER OF YEARS ADDITIONAL FULL YEAR 5%, 5% PRINCIPAL NEWS RECORD DUE REPORT YEAR PRINCIPAL RATE COST MONTHS INTEREST YEARS INTEREST INTEREST INTEREST 6 INTEREST COST INDEX SA -058 1975 $82995 7.00% $58.09 12 $58.09 9 $522111 7.92 $328.62 $1,739.37 238 $1,974.83 $1,73937 SA-059 1975 $1,800.00 7.00% $126.00 12 $128.00 9 $1,134.00 7.92 $712.80 $3,772.80 2.38 $4,283.54 $3,772.80 SA -073 1978 $3,877.53 7.00% $257.43 18 $343.24 9 $2,316.84 4.92 $904.67 $7,242.28 1.896 $6,973.53 $6,973.53 SA-080 1980 $16,538.30 7.00% $1,157.68 18 $1,543.57 9 $10,419.13 2.92 $2,414.59 $30,915.60 1.625 $26,869.63 $26,869.83 SA -239 1988 $21,912.94 8.7176 $1,470.38 15 $1,837.95 4.82 $7,087.13 0 $0.00 $30,838.01 0 $0.00 $30,838.01 SA -259 1990 $11,922.37 5.60% $786.88 15 $983.60 2.92 $2,297.68 0 $0.00 $15,203.64 0 $0.00 $15,203.84 $56,680.99 $3,858.43 $4,892.44 $23,777.58 $4,360.68 $89,711.70 $40,101.54 $65,396.99 N 0 r n I September 13, 1993 TO: Mayor & Council FROM: Gary D. Plo.tz, City Administrator SUBJECT: Office of Waste Management (OWM) Composting Grant Attached is information for a matching grant for up to $10,000 designated for educational programs for waste reduction. The match is 75% OWM monies and 25% local monies. I would propose to use the City's allocation from the County for -the local match. I have discussed several ideas /projects with Nancy Skata of the Waste Office, and she likes the idea of a permanent composting display, perhaps in conjunction with the school illustrating composting methods and alternatives, possibly including the project in the school's curricula. Enc. /mjs City Hall 37 Washington Azwnue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 rin fed nn wcvcicd paper - Police Department 10 Franklin Street South (612) 587 -2242 _ 9 MINNESOTA OFFICE OF WASTE MANAGEMENT Notice of Request for Proposal This notice is issued by the Director of the Office of Waste Management (OWM) under authority provided in Minn. Rules Parts 9210.1000 to 9210.1060. Under this authority, the OWM has established the Waste Education Grant Program. The OWM has grant funds available for 'waste education information projects" as defined in Minn. Rules pt. 9210.1050, subp. 3 and "waste education facilities projects" as defined in Minn. Rules pt. 9210.1060 subp. 3. Pursuant to the procedures set forth in Minn. Rules pt. 9210.1020, subp. 1, the Director of the OWM hereby requests persons interested in receiving such funds to submit proposals to the OWM. The OWM has approximately $100,000 available for waste education projects. Waste education projects may receive grants equal to 75 percent of the project costs. The remaining 25 percent must be satisfied with cash or in -ldnd contributions. The cash or in -]find contribution may come from a source other than the applicant. In this funding round, the maximum ¢rant award for a waste education information project is $10,000; the maximum grant award for a single education facility project is $7,000; except, the maximum grant award for a school district wide facilities project is $15,000. The OWM has dedicated an additional $50,000 for projects that focus on methods of incorporating pollution prevention approaches into Vocational Technical School, Community College, College or University programs. Examples of pollution prevention.education projects could include: modification of existing curricula, utilization of multi- disciplinary approach to advance efforts to prevent pollution, integration of pollution prevention into existing or new student internship programs. The maximum grant award for a single pollution prevention education project is $10,000. In this funding round, the OWM is interested in awarding waste eduction information grants for projects that disseminate or create and dissetn_inats: (1) widen or radio pieces on waste prevention, on- site disposal issues, integrated solid waste management, household hazardous waste reduction or problem materials (2) theatrical performance or puppet show about waste management to be performed in at least 25 different schools in Minnesota (emphasis on greater Minnesota); (3) exhibit dedicated to solid and or hazardous waste issues either for permanent display or traveling display in nature centers, libraries, malls or museums. The display must be accessible for at least two years; (4) a training seminar for businesses or trade associations on waste prevention and/or problem materials; (5) development AND implementation of a pre -K curricula on solid and/or hazardous waste; or (6) methods of incorporating pollution prevention into ndary education institutions. The OWM is primarily interested in projects that focus on waste prevention, on -site disposal, household hazardous waste, and problem materials. 9 -A The OWM is particularly interested in waste education facilities projects that focus on the planning and implementation of new or expanded long -term methods for reducing waste generation, increasing recycling, preventing litter, AND managing problem materials at one or more education facilities. The facility projects must include all of the previously named methods of waste abatement. Far projects must demonstrate how the project will continue after the grant activities are completed. In this funding round the OWM is also interested in projects that work with high school students or local businesses. All projects will be considered for their statewide effect, however preference will be given to projects that are located in or serve nortl asst and west central Minnesota. Funding is available for projects that will be ' after March 1, 1994. The term "in -kind contributions" is defined in the rules governing this grant program; Minn. Rules ch. 9210. The rules also describe the procedures for obtaining a grant. Those procedures are summarized below. Interested persons must submit proposals to the OWM. Proposals must contain the information set forth in Minn. Rules pt. 9210.1020, subp. 2. After receiving final proposals, the OWM will first notify applicants of the eligibility and completeness of their proposal, and next will evaluate the- proposals against the criteria established in Minn. Rules pt. 9210.1050, subp. 7 and 9210.1060, subp. 7. All applicants will then be advised of the status of their applications. The OWM has prepared a Request for Proposal (RFP) that provides detailed information for applicants. Applicants are encouraged to contact the OWM for assistance in preparing a proposal. Interested persons may obtain a copy of the RFP, including the rules governing this grant program, by contacting: Nancy Skuta Minnesota Office of Waste Management 1350 Energy Lane, Suite 201 St. Paul, MN 55108 612 -649 -5753 or 1- 800 -657 -3843 To receive a disc copy of the RFP, mail a 31/2 inch high density floppy disc to the OWM at the above listed address. The deadline for submitting proposals tc, e OW�Lis4:30 p.m. C.S.T., Wednesday, Novembery 1993. PLEASE NOTE, applications must iy the a e a e address November 17, 1993 or they will not be considered for funding. No faxed proposals will be accept WASTE EDUCATION INFORMATION PROJECTS POLLUTION PREVENTION EDUCATION PROJECTS Is PURPOSE The intent of the waste education information projects is to increase the dissemination of existing waste education information or develop and disseminate new waste education information. The program is looking for projects that use innovative methods of disseminating waste education information. In this funding round, the OWM is interested in awarding grants for projects that disseminate or create and disseminate: (1) video or radio pieces on source reduction, on -site disposal issues, integrated solid waste management, household hazardous waste reduction or problem materials; (2) theatrical performance or puppet show about waste management to be performed in at least 25 different schools in Minnesota (emphasis on greater Minnesota); (3) exhibit dedicated to solid and or hazardous waste issues either for permanent display or traveling display in nature centers, libraries, malls or museums. The display must be accessible for at least two years; (4) a training seminar for businesses or trade associations on source reduction and/or problem materials; (5) development AND implementation of a pre -K curricula on solid and/or hazardous waste; or (6) methods of incorporating pollution prevention into post secondary education institutions (see part #3 of the RFP cover section for example). The education information must be widely disseminated. A significant portion of the grant funds should be dedicated to the distribution of new or existing information. The OWM is primarily interested in projects that avoid written materials and focus on the topics of waste prevention, on- site disposal, household hazardous waste, and problem materials. In this funding round the OWM is also interested in projects that work with high school students or local businesses. All projects • will be considered for their statewide effect, however preference will be given to projects that are located in or serve northwest Minnesota and west central Minnesota. Definitions Source reduction can be defined as any activity that prevents waste at its source. It includes: reuse of an item in its original form; increased useful life of an item through increased durability or repairability; reduced toxicity or material used to produce or package an item or accomplish any task. On -site disposal includes any at home or at business method of disposing of waste (backyard burning, dumping, or burying.) Household hazardous wastes are chemicals used in homes, but contain chemicals that can cause environmental or health hazards. Problem materials are materials that cause environmental hazards, worker health and safety problems, and interfere with operational efficiency. Finally, the Minnesota Toxic Pollution Prevention Act defines Rgilution prevention as "eliminating or reducing at the source the use, generation, or release of toxic pollutants, hazardous substances, and hazardous wastes." Methods of reducing pollution include, but are not limited to, process modification, inventory control measures, feedstock substitutions, various housekeeping and management practices, and improved efficiency of machinery. Requirements Any project funded through the Waste Education Grant program must submit an interim progress report and a final report. The final report must evaluate the project while providing information necessary for another community to implement a similar project. The final report should also include cost information, including copies of receipts and invoices. An outline of the interim and • final report been included. Grant projects must be completed within two years, including the 1 ?-04 0 submittal and approval of the final report. ELIGIBLE APPLICANTS 0 Eligible applicants are nonprofit organizations, political subdivisions, public institutions, schools and schools districts, informal education institutions (ELC's, Day Care Centers, Camps, Nature Centers, etc), private businesses, and individuals. INELIGIBLE APPLICANTS State Agencies, State Boards, and the Metropolitan Council. ELIGIBLE PROJECTS Projects that disseminate or create and disseminate waste education information in Minnesota. INELIGIBLE PROJECTS Projects that receive at least seventy -five (75) percent funding from money distributed to counties by the OWM Director under the SCORE legislation (Minn. Stat., section 115A.557) or from money distributed by the Metropolitan Council under its landfill abatement fund grant and loan program are not eligible for funding under the Waste Education Grant program. Projects that were eligible for, but did not apply for, funding from money distributed to counties under SCORE or from money distributed by the Metropolitan Council under its landfill abatement fund grant and loan program are not eligible for Waste Eduction Grant funds. Finally, curriculum projects for kindergarten through 12th grade are not eligible for funding under this program. FUNDING AVAILABLE Funding is available for projects that begin after March 1, 1994. In this funding round, the maximum grant award for a waste education information project is $10,000. ELIGIBLE COSTS Eligible costs include expenses necessary to undertake and complete the project, except the following: capital costs, including the costs of purchasing or renting real property, and the cost of operating or maintaining equipment. Examples of eligible costs include: editing, room space, speakers, air time, duplication, type setting, material costs, administrative costs, etc. PROPOSAL Interested parties must submit four (4) bound copies of the proposal, preferably double -sided and stapled AND one (1) unbound easily reproducible copy to the OWM. To be considered, proposals must be received by the OWM by 4:30 p.m., Wednesday, November 17, 1993. No faxed proposals will be accepted. An application, financial report form, and a timeline have been enclosed. Applicants are not required to use the forms, however, all proposals must address the issues listed on the forms. The forms are not intended to limit.the length of the response. Additional information may be attached. D10CUILjEE7IVT 00.300 BSD PROPOSf1L. FORM LETTING NO. 10 PROJECT NO. 93 -22 City Administrator City of Hutchinson 37 Washington Ave. West Hutchinson, MN. 55350 Dear Sir: I /We the undersigned, doing business as [_ A� �! /✓ and hereinafter known as the Bidder, hereby propose and, if this proposal is accepted, agree to enter into an agreement with the City of Hutchinson on a form to be provided by and acceptable to the City of Hutchinson, Minnesota, to furnish all labor, machinery, equipment, and tools and other means of construction necessary for the completion of the work, all in strict accordance with the plans and specifications entitled "LETTING NO. 11, PROJECT NO_ 91 -77 - PITRrWAA4R RnInUAT. Alin RVTMATTnY nP CTD1v+rt1DrQ - I voAnv STREET NORTH ". :i Purchase, Removal and Relocation of Structures Located at 15 Franklin Street North . ALTERNATE BID: Purchase, Removal and Relocation of Structures Located at 15 Franklin Street North and Purchase of 66' x 132' Vacant City Lot Located at 26 Franklin Street North, Described as South 56' of Lot 3 and North 10' of Lot 4, Block 51, North 1/2 City (NOTE - MINIMUM BID FOR THE VACANT TAT IS $10,000.00.AND STRUCTURES MUST BE RELOCATED TO THIS LOT) \ (/ r7 D C� i D ; 5 �OaY 4E i7� O �i �ANGi $ I �S The undersigned understands and agrees that the above /prices shall include all necessary materials, labor, supervision, machinery, equipment, tools, and other means of construction, for removal and relocation of the structures, removal of all foundations, footings, fuel tanks, mechanical equipment, debris, etc..., and to immediately fence the open excavation with snow fence. The undersigned further understands and agrees to properly vacate all gas, electricity, telephone, television cable, and sewer and water services back to the property line with verification of each service termination by the utility provider. The undersigned agrees, that upon written acceptance of this bid, I /we will, within ten (10) days of receipt of such notice, execute a formal Contract Agreement with the City of Hutchinson, and that I /we will provide the Bonds or guarantees as required. The undersigned agrees that if awarded the Contract, I /we will commence the work within ten (10) days of written notice to commence work, and that I /we will complete the construction as specified by May 1, 1994. L10/93- 22/00300 -1 9 -- In submitting this bid, it is understood that the right is reserved by the City to reject any or all bids, and it is agreed that this bid may not be withdrawn for a period of thirty (30) days from the opening thereof. I /We hereby certify that I am /we are the only person, persons, firm or • corporation interested in this proposal as principals, that it is made without collusion with any person, firm or corporation, that an examination has been made of the site of the work, plans and specifications and contract form, and propose to furnish all necessary materials, machinery, equipment, tools, labor, supervision and other means of construction in the manner and time prescribed. The undersigned guarantees all of the work performed under this contract to be done in accordance with the plans and specifications, and in a good and workmanlike manner, and to renew or repair any work which may be rejected due to defective materials or workmanship, prior to the final acceptance of the project. The undersigned agrees to begin work as indicated in the Special Provisions and to prosecute the work so as to complete the same as indicated in the Special Provisions. The undersigned has considered that the time of the performance is to be the essence of this contract in case this proposal is accepted, and I /we agree to pay the sum or sums per day as listed in the Special Provisions as and for liquidated damages for each day of default after the time of completion specified herein. The undersigned agrees that the bid deposit in the form of cashier's check, bid bond, or certified check in the amount of oi✓E 6:4Nrr N;Nr Dollars and Ii1100, (S / O R ? "i ), the same being at least ten percent (10%) of the total amount of the proposal, made payable to the order of the City of Hutchinson, • will be held until all construction associated with the removal and relocation of structures is completed; and said bid deposit will be forfeited in the event the form of contract is not executed or if the undersigned shall fail to complete removal and relocation of structures by Hay 1, 1994. IF A CORPORATION, WHAT Is THE STATE OF INCORPORATION? IF A PARTNERSHIP, STATE FULL NAMES OF ALL CO- PARTNERS. FIRH NAME: BY: OFFICIAL ADDRESS: BY: TITLE: DATED: L10/93- 22/00300 -2 • • C M E M O R A N D U M DATE: October 5, 1993 TO: Mayor and City Council FROM: James G. Marka, Building Official 1� M RE: Demolition of Superstructure at 830 Elm Street - Mr. Melvin Blockman In accordance with the City Attorney's direction, I will have price quotes to demolish and cap 830 Elm Street as a handout at the October 12, 1993 City Council meeting. I have also received quotes to demolish and backfill compacted granular at 11 Franklin Street North (Shepherd house) for the City Council's information. JGM /mms City Hall 37 Wash ington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on mcgcled payer - Police Department 10 Franklin Street South (612) 587 -2242 9 -a 9�--D i i 0 07000 d oo r HANSEN GRAVEL, INC. 1305 South Grade Road HUTCHINSON, MN 55350 0 (612) 587 -5882 To: City of Hutchinson JOB ESTIMATE DATE PHONE Oct 11 - 1993 JOB NAME/LOCATION 15 N. Franklin St. Hutchinson, Mn. 0 J O B D E S C R I P T I O N • ORM 7142 M1Ew - 1055 EAST STATE ST. - ATHENS. OHIO 45701 To Ae Can TOl Fm 1- 800 - 526.1272 - - ORIGINAL - _._. -- House demolition - 15 N. Franklin t. Demolition and removal of house, and all concrete. - Rasement to be backfilled to proper grade with Pit Run Gravel. Removal of all concrete from other out building. All demolition material to be hauled to licensed Landfill. _- Bid Prirp dnpq nnt include Any ashestos removal.) his estimate is for completing the job as described :bo )&t is based on our evaluation and does not include r5at price I ncreases or add I t ional labor and mated al s vhich may be required should unforeseen problems or adverse weather conditions arise after the work has :farted. --� JOB COST $7,200.00 ' BYTIMATE❑ ORM 7142 M1Ew - 1055 EAST STATE ST. - ATHENS. OHIO 45701 To Ae Can TOl Fm 1- 800 - 526.1272 - - ORIGINAL - _._. -- HANSEN GRAVEL, INC. 1305 South Grade Road HUTCHINSON, MN 55350 (612) 587 -5882 To: City of Hutchinson JOB ESTIMATE DATE PHONE 8 NAMEILOCATION J0 830 Elm St. Hutchinson, Mn. • J O B D E S C R I P T 1 0 N• 7142 MCG" - 1055 EAST STATE ST. - ATHENS, OHIO 65701 To NMIfB CylT G 12" Hutchinson nemalition and removal of house. - All concrete to stay in place. I Basement to be capped. All demolition material to be hauled to licensed Landfill.) T stimate is for completing the job as described a e. It is based on our evaluation and does not include material price increases or additional labor and materials JOB COST which may be required should unforeseen problems or adverse weather conditions arise after the work has started. BYTIMATED $8,800.00 � 7142 MCG" - 1055 EAST STATE ST. - ATHENS, OHIO 65701 To NMIfB CylT G 12" DAVID B.ABNOLD, I y D. MCDOWELL . STEVEN A. ANDERSON O. BARBY ANDERSON• STEVEN S. HOPE LAURA E. EEETLAND DAVID A. BRUEOGEMANN PAUL D. DOVE • • JOSEPH M. PAIEMENTI RICHARD O. MCOEE CATHRYN D. REHER OINA M. BRANDT SHETT D. ARNOLD 2AIS0 a MITILD IN TC AND NCW YORK I ALSO ADNITTCD IN WISfANIIN September 8, 1993 ARNOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416-1492' 16121 545-9000 , 7n 1 MN TOLL FREE 800 -040 -4848 1 1� FAX (6121 696 -L)90 Gary D. Plotz City Administrator Hutchinson City Hall 37 Washington Avenue west Hutchinson, MN 55350 �yV H� RE: City of Hutchinson v. Melvin Klockmann Our File No. 3188 -93244 OE MuRSEL W LLLAM W. CAMESON, RAYMOND C. I.r I IER 501 SOUTH POUHTH STREET PRINCETON, MINNESOTA 88071 IG121 389-204 EAE K121089 -8806 101 PARE PLACE HUTCHINSON, MINNESOTA 66060 /(6121587-7575 PAE 16121587-4096 /6789;\ SEP 1993 ' - r.( By Dear Gary: This correspondence is for the purpose of advising you that Jim Marka and I appeared in Judge McCarthy's court on Tuesday, September 7, 1993. Judge McCarthy granted the city's request to demolish the property owned by Mr. Klockmann. It should be noted that Jim's photographs and detailed records were helpful in laying the foundation for this order. In any event, I would suggest that the city immediately secure estimates from demolition firms for the destruction and removal of P i e stayed for approximately ten days to give Mr. Klockmann a chance to demo)I. h the property himself and failing that, the city can award the c ntract and move in and take the building down. f The o ition specificatio to the xtent we need any, should stre i anc�f not prey ting Mr. Klockmann from rebuilding the property; in other s, if possible, we should seek to ca the foundation or take s other action as mig e 'appropriate to preserve his ability to re ui t e proper v at a future date, assuming he complies with all the appropriate r intr3 aces and requirements. This may or may not be possible from a construction standpoint, and I leave it to the discretion of the Building Department. nen i we a bids in hand at our next regularly scheduled City Council meetin we could award the contract or t i *CERTIFIED AS A CIVIL TEIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 'T] "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAB ASSOCIATION b ; Gary D. Plotz September 8, 1993 Page 2 demolition of the property subject to the expiration of the grace period and have this problem cleaned up within the next couple of weeks. Thank you for your time and attention to these matters. Best regards. Very truly yours, ARNOLD & McDOWELL G. Barry An son GBA /pb �(:cKSon �7C�p1;n - 0-f -it CC by s � ? -Gti�l9 Lein �GP$OV1 �,aM.ra S 3aq- 3133 7 -dqi I b,, q -� -�-5 3a0,) -6(4)�C' 3aoa ^ihc %:If 230 sr �eMU- 5„pc.SRrae��rC (�n�.y � CAp R• i-q 3 UC,MO- IAI t �, 1� �, C.L(�PAC f \,J I. C� -7500 Hutchinson Community Development Corp. t� 191 • DATE: October 8, 1993 TO: Hutchinson City Council FROM: HCDC Board of Directors SUBJECT: Selection of HCDC Executive Director 45 Washington Ave. East Hutchinson, Minnesota 55350 - We are pleased to inform you that at this time we have completed the process of selecting a half -time executive director for the Hutchinson Community Development Corporation. • It is our intent to employ Dick Lennes in the position. We would -like to have him assume his duties on November 1, 1993 in order to allow appropriate time to become acclimated to the position, as well as to facilitate the Corporation's move to the new City Hall by yearend. • The position has been offered to him as an independent contractor at $24,000 per year. This is in line with our proposed 1994 budget. However, by employing him for November and December of 1993, we may require a minor adjustment to our 1993 budget of $2,000 - $2,400. It is our request at this time that the City Council approve our selection for executive director and grant us the flexibility to modify our 1993 budget to facilitate his employment on November 1, 1993. 9 �� C October 8, 1993 TO: MAYOR do CITY COUNCIL FROM: RANDY DEVRIES. WATER: JOHN RODEBERG, CITY ENGINEER: 3 KEN MERRILL, FINANCE DIRECTOR SUBJECT: WATER RATE ADJUSTMENT Water rate adjustment has been reviewed by the above mentioned staff and also with Mayor Ackland. At the time of initial presentation the City Council asked us to again review the rates and also discuss the issue with major users. We went back and reviewed the rate study completed in 1976 which has been the basis for our current water rates. As previously reported water rates have not been adjusted since the early 1980's. With the basis of the rate study of 1976 by TKDA we have updated the rates using the same basic assumptions as TKDA. We then placed our 1992 actual expenses in the assumptions with some additions for water tower and assumed repair and maintenance costs. In 1992 the results of water operations had a net lost for the year of $44,952. Based upon the numbers prepared the results would be as follows: P E R Q U A R T E R (PER THOUSAND) Current Study Results 0 - 50,000 gallons $1.10 $1.10 50,000 - 450,000 gallons .84 .90 Over 500,000 gallons .40 .58 The proposed rate was discussed with 3M executives our largest user, after review they responded with the attached letter asking for reconsideration of the rates. City Hall Parks fr Recreation Police Department 37 Washington Avenue ➢Vest 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Prin fed on mcuded japer - Page 2 Water Rate October S, 1993 0 As staffed discussed the issues we thought perhaps a complete rate study should be undertaken. Several changes will be impacting the water usage rate now and next year. The changes include the new electric generating plant will come on line with a yet to be fully determined water needs, new service areas are being added, water treatment due to federal new standards are being implemented. The complete rate analysis in not enclosed with this request but a copy is available for your review at your request. RECOMMENDATION With the above background and request we recommend the following for City Council consideration: P E R Q U A R T E R (PER THOUSAND) 1994 1995 0 - 50,000 gallons $1.10 $1.10 50,000 - 450,000 gallons .90 .90 Over 500,000 gallons .46 .55 In 1994 or early 1995 we would solicit proposals and select a consultant which would do a complete rate review study for the City of Hutchinson. Implementation of these rates would be no later than January 1, 1996. 0 n U Hutchinson Plant 3M Consumer and Professional Video and Audio Technology Division 905 Highway #22 South Hutchinson, MN 55350-2927 612/234 2000 September 28, 1993 Hutchinson City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 City Council Members: 0 SEN293 RECE?VIED BY- -- - - - - -- �I We appreciate the relationship we have with the city that enables us to discuss these kinds of changes before they occur. This is one of the major reasons 3M likes to operate in Hutchinson. We have reviewed your proposal for an industrial water rate increase of 45 %. At this time, with the global competition the way it is, double digit selling price erosion, and the agreements we are getting from our other key vendors, we believe this is too big of a burden to accept in one year. We are currently getting commitments from our suppliers and vendors to give us a 10% price decrease each year for the next three years. A 45% increase with the city would not sit well with our other vendors. We also believe, water rates, if they need to be raised (if no further optimization can be obtained), should be increased across all users, not just the bigger ones. After careful consideration, we would be willing to go along with a $.06 (15 %) increase in 1994 to $.46, and another $.06 (15 %) increase in 1995 with the understanding we sit down in 1995 and discuss city optimization plans and needed revenue for 1996 and beyond. Thank you for gathering our input before a decision on this type of issue is made. The future of 3M and Hutchinson relies on this type of good relationship. Sincerely, 'X Dou ard Plant Manager - Magnetic Plant DDW:rs r J Podolan lant Manager - Tape Plant 9 -F 0 TO: Mayor and Council FROM: Steve Madson, Chief of Police DATE: October 7, 1993 RE: Policy and Procedures Attached herewith please find the following updated policies: 1. Firearms - Directive P150 2. Use of Force - Directive P151 3. Special Response Team - Directive P191 4. Critical Incident Stress Debriefing - P381 Items 1, 2, and 3 do not contain any substantive changes but basically reflect the implementation of new shoulder weapons which . were recently placed in service by this department. Item 4 describes the Critical Incident Stress Debriefing program as well as the appropriate protocol to be utilized when the CISD program is implemented. I will be in attendance at the October 12th City Council meeting if you have any further questions regarding these updates. /lkg 93 -01 -0009 �T HUTCHINSON POLICE DEPARTMENT Subject: Firearm Directive: P150 Date Issued: 10 -01 -93 Date Effective: 10 -01 -93 Supersedes: 01 -01 -92 Number of Pages: 5 P150.01 Purpose P150.02 P150.03 This directive establishes a firearms training and a care /maintenance program for the Hutchinson Police Department. Policy All licensed police officers of the Hutchinson Police Department will be armed with a firearm while working a shift or special assignment, Including court testimony (unless prohibited by a magistrate). This does not otherwise apply to police classroom settings, department - related meetings or signing complaints unless specifically directed to do so. All officers shall train with and be proficient in the use of firearms issued to them as well as others they may be assigned to operate. This shaft also extend to weapons personally owned by officers that may be used In an official capacity. Firearms - General 1. All firearms used by officers of this department, while in the scope of their employment, must be evaluated as serviceable by the weapons officer and than approved by the chief of police. A. The weapons officer will maintain a list of all department approved firearms. This will Include those carried as off-duty weapons. B. Officers must qualify with each type of weapon prior to using it in a duty capacity- C. Officers will use only department authorized ammunition M any firearms utilized within the scope of their employment. 2. AN mechanical malfunctions and defects must be brought to the attention of the weapons officer. Any maintenance (with the exception of cleaning) or modifications to department awned firearms must be approved by the weapons officer and performed by a certified armorer /gunsmith. A. Officers are responsible for maintaining any Issued /assigned firearm they utilize within the scope of their employment in dean and serviceable condition. 0 0 9_ G 0 Directive: P150 Date: 01 -01-92 B. The weapons officer will be responsible for maintaining all department firearms that are not specifically assigned to an individual officer, in dean and serviceable condition. C. The weapons officer will perform a maintenance Inspection on each department owned firearm on a yearly basis and detailed records will be kept. P150.04 Handguns 1. The department Issued handguns are: A. The Sig Sauer P228 9mm. The standard service ammunition for the P228 is the Black Hills, 147 gm, 9mm JHP subsonic round. B. The Sig Sauer P230 .380 caliber. The standard service ammunition for the P230 is the Federal, 90 gm, .380 JHP, hydra -shok round. 2. Each officer will be issued a P228 service handgun and a duty holster. • A. Uniformed officers will carry only their issued P228 handgun in their issued duty belt and holster while working. • B. Uniformed officers receiving rides to and from work in a marked squad car shall carry their issued P228 handgun in the issued duty belt. C. Uniformed officers will carry a total of 41 rounds of 9mm service ammunition for general duty. 1) Each officer's issued service ammunition will be rotated on a yearly basis so as to provide the maximum reliability. 2) A minimum of 50 9mm rounds will be stored in the glove box of each marked squad car. 3. Non - uniformed officers, while on duty, may carry their issued P228, an issued P230, or any other approved handgun provided they have qualified with It. A. Off -duty officers may carry any approved handgun provided they have qualified with ft. NOTE: No handguns smaller than a.380 caliber or larger than a.357 caliber will be approved for on /off duty use. 3 Directive: P150 Date: 01 -01-92 1) It is recommended that all officers carry a handgun while off-duty when in the departments Jurisdiction. 2) It is recommended that off-duty officers not carry a handgun when attending a social function or establishment where alcoholic beverages are served. 3) All handguns which are carried on the officer's person while within the scope of employment (on /off duty) must be secured in an approved holster. Handguns may not be carried unsecured in waistbands or pockets except during special assignments which are approved by the chief of police. 4) When carrying a handgun within the scope of their employment, an officer must be able to identify themselves to others as a member of this department. If not in uniform,the officer must be able to present as Identification an official ID card or badge. P150.05 Shoulder Weapons _7 17-71 IT, TIM I ITT 0 A. Each marked squad will be equipped with a serviceable Colt M -16A2, Model • #639, 9mm rifle. B. The standard service ammunition for the Colt rifle is the Black Hills, 147 gm, 9mm, JHP subsonic round. C. Each rifle will be stored in a locked mount located in the front drivers area or In a case in the trunk. 1) The rifle will be stored with a charged magazine, loaded chamber and the safety in the on position. 2) Two (2) extra magazines, each containing 30 rounds, will be stored in the front Interior of each marked squad. 2. Remington, Model #700,.308 cal rifle. A. The model #700 is equipped with a 6 x 20 Leuopold scope and a bl-pod and is utilized by selected members of the departments Special Response Team (SRT). B. The standard service ammunition for the Model #700 is Federal, 168 gm, BTHP, .308 cal, match round. r1 U 0 Directive: P150 Date: 01 -01 -92 3. Ruger "Mini 14' .223 cal. rifle. A. The *Mini 14' is utilized by selected members of the departments SRT. B. The standard service ammunition for the 'Mini 14' is the Winchester, 68 gm, MHP, .223 cal. round. 4. Federal 37mm Gas Delivery Gun A. The 37mm is utilized by selected members of the departments SRT. B. The 37mm fires various 37mm chemical munition rounds. 5. Remington Model #870,12 gauge shotgun. A. The Model #879 is utilized by selected members of the departments SRT. B. The standard service ammunition of the #870 Is the Federal 00 Buckshot and rifled slug rounds. C. The #870 may also be utilized to fire ferret gas dispersion rounds. • P150.06 Secure Areas 1. Firearms will not be allowed in the police department lock -up area unless authorized by a supervisor in the event of a tactical Incident therein. Security lockers are provided by the main entrances to the lock -up area. When entering the area, officers will deposit their weapons in a locker and retain the key. 2. A security locker Is provided at the main entrance to the Hutchinson Community Hospital Mental Health Unit (MHU). Officers will deposit their weapons in the locker and retain the key prior to administering any assistance In the MHU area. P150.07 Firearms Training 1. Department firearms /deadly force training shall, at a minimum, meet the standards as adopted by the Minnesota Board of Peace Officer Standards and Training (POST) in accordance to M.S.A. 626.8452. The weapons officer will be responsible for conducting /malntaining this required minimum level of training for department members. All newly hired officers will be required to attend a firearms introduction course prior to being issued or allowed to use any of the departments firearms. 2. There shall be a minimum of one (1) live fire handgun /rifle training /qualHication course hell each quarter annually, including a low -light and inclement weather exercise. Directive: P150 4. Date: 01 -01-92 A All officers are required to attend and participate in each of the quarterly handgun /rifle training /qualification courses. A minimum score of 80% is required for the qualificaton courses. 1) Those officers unable to attend for reasons other than duty, sick leave, or vacations must submit a written explanation to the chief of police. 2) Unacceptable absences may be grounds for disciplinary action 3) If more than 50% of the training /qualification sessions are unattended by an officer, remedial training may be assigned. 4) If an officer fails to qualify with a weapon, he /she is not authorized to use it in the performance of their duties. Additional firearms training will be provided to the members of the departments SRT. A. A minimum of bi- monthly qualifications shall be held for selected members of the departments SRT for the following: 1) Remington .308 cal. Me 2) Remington #870 shotgun 3) Ruger .223 cal. rifle 4) Federal 37mm gas delivery gun B. A minimum of two (2) live fire training exercises shall be held for selected members of the departments SRT during the calendar year. Detailed records of each officers firearms training will be maintained by the weapons officer. These records shall include the various weapons with which an officer has met minimum standard of training /qualification. 5 0 0 F- L -A 0 L� 0 3N POLICE DEPARTMENT PROCEDURES Subject: Use of Force Directive: P151 Date Issued: 10 -01 -03 Date Effective: 10 -01 -93 Supersedes: 01 -01 -92 Number of Pages: 10 P151.01 Purpose This directive establishes guidelines and identifies circumstances under which officers of the Hutchinson Police Department may utilize non lethal and deadly force. P151.02 Policy Officers of the Hutchinson Police Department may use non lethal force in accordance to M.S.A. 609.06 and deadly force in accordance to M.S.A. 609.06, 609.065 and 609.()66. P151.03 Definitions 1. Deadly Force: Any force which the officer uses with the purpose of causing, or which the officer should reasonably know creates a substantial risk of causing death or great bodily harm. the intentional discharge of a firearm in the direction of another person, or at a vehicle in which another person is believed to be , constitutes deadly force. 2. Non Lethal Face: Any use of force other than that which is considered deadly force. P151.04 Discussion Police officers shall only use force that is reasonably necessary to effectively bring an incident under control. The value of human life is held to be immeasurable in our society. This department and its officers have been delegated the responsibility of protecting life and property. Protection of property must at all times be secondary to the protection of rife. The primary responsibility of the Hutchinson Police Department and its members is to protect the lives of the citizens it serves. An officers responsibility for protecting life must also include his /her own and that of their fellow officers. Even though all officers must be prepared to utilize their firearms when necessary, restraint must be exercised in their use. Caution must also be used when firing a weapon under conditions that would subject innocent citizens to substantial danger. When firearms are used the intent is not to kill but to completely disable/ incapacitate the person /threat as quickly as possible. All officers must be cognizant of the fad that when using justifiable deadly force against a person, great bodily harm or death may be a direct result. Killing is not the officers goal but may occur. Firearms will never be used to bluff a person into submission nor will warning shots be fired. This does not mean, however, that an officer may not draw his /her weapon If a situation dictates that its use may be necessary, nor does it mean that the officer must shoot in every instance that he /she draws his /her weapon. 9 -(!;7 Directive: P151 P151.05 P151.06 P151.07 Authorized Use of Non Lethal Force Date: 01 -01 -92 Officers shall use the least amount of force reasonably necessary to accomplish the Intended objective without Impairing the safety of others. Officers will not be required to first attempt to use types and degrees of force which reasonably appear to be inadequate to accomplish the intended objective. Officers will be permitted to use reasonable force for the following: A. In effecting a lawful arrest; or B. In the execution of legal process; or C. in enforcing an order of the court; or D. In effecting any other duty imposed on the officer by law. Authorized Use of Deadly Force /Discharging of Firearms 1. To protect the officer or another from apparent death or great bodily harm. 2. To effect the arrest or capture of a person whom the officer knows, or has reasonable grounds to believe has committed or attempted to commit a felony involving the use, or threatened use, of deadly force. 3. To effect the arrest or capture, or prevent the escape of an individual whom the officer knows, or has grounds to believe has committed or attempted to commit a felony If the officer reasonably believes that the individual will cause death or great bodily harm ff the individuals apprehension is delayed. 4. At an approved range. 5. For the disposal of seriously Injured or sick animals when other means of disposal are Impractical. For disposal of dangerous animals when their capture or escape would expose the officer or the public to immediate bodily harm. Levels of Force In a majority of cases, some level of physical force will be necessary to effect an arrest or to protect others. That amount of physical force may be as low as placing a hand on a subject's shoulder or arm, and directing that subject to place his hands behind his back for handcuffing. Depending on the level of resistance offered, the officer may use techniques that may escalate to physically pinning the subject to respond to techniques that influence behavior by eliciting pain in order to apply handcuffs using hand/leg strikes, impact weapons, or even the use of a firearm, if the resistance offered is life threatening. 2. For the purpose of this policy, the use of force will be examined from two perspectives; resistance and control. Both control and resistance can be in the form of verbal L-1 0 �J Directive: P151 Date: 01 -01 -92 directives or physical action; resistance Is defined as actions that are directed from the subject towards an officer, while control is directed from the officer towards the subject. A. Resistance is manifested by the subject who attempts to evade an officer's attempts of control. The amount and type of resistance will vary, based on a variety of factors. B. Control is the force an officer uses to influence or neutralize the unlawful, physical actions of a subject under arrest. Generally, there are four times an officer is justified in using physical control methods, they are to stop potentially dangerous and unlawful behavior; to protect the officer or another from injury or death; to protect a subject from Injury himself /herself; and In the process of effecting lawful arrest, when the subject offers resistance. C. Justification of the use of force In the judicial system Is measured by two broad standards. First, the officer's use of control methods was Initiated by a subject's resistance. Second, the level of physical force used by the officer was 'reasonable' and not excessive when considering the type of resistance offered by the subject. P151.08 Levels of Resistance ! Resistance is defined as the force used by a subject under arrest against the officer(s) who Is effecting the arrest. Although the resistance offered by a subject is usually physical, the type and amount of resistance an officer meets is determined by the subject's level of intent. The Intent of the subject may range from passive resistance to an active, aggressive attack on the officer. Resistance may be categorized Into three broad areas; 1) verbal dialogue, 1. e., denial or threats of resisting arrest; 2) physical resistive actions, I.e., passive resistance/active resistance; and, 3) aggressive acts; i.e., against the officer, often leading to severe physical injury. The officer's actions to resistance will be based upon his perception of the level of resistance. The officer has been trained to use the necessary amount of force to control a subject offering any level of resistance. Psychological Intimidation: Non - verbal actions, often called body language, often Influence an officer's decision on how to approach a subject or what level of force to use I a subject starts to resist an arrest. Non - verbal Intimidation actions may include clenching of fists, widening of foot stance, or a blank expression that may wam an officer of the individual's emotional state. These non - verbal Intimidation actions often wam an officer of a subject's potential for violence, even when the subject has offered no verbal threats. However, an officer's reaction to a subject's non - verbal intimidation signals should be used as information to mentally propose the officer's alternatives to possible attack, not 0 Directive: P151 Date: 01 -01 -92 as a justification for attack. An officer who reads the non - verbal signals and believes that physical control is necessary to prevent a subject from Injury himself /herself, others, or the officer, may initiate action before any overt moves are made by the subject. 2. Verbal Non - Compliance: A subject's dialogue that offers the threat of physical resistance to an officer's commands is not normally considered resistance until he /she physically resists control. However, dialogue in the form of threats of physical Injury may influence an officer's opinion as to the amount of force needed to effect control. An offender may boast of his /her fighting skill and his /her intention to Injure the officer, or assume a fighting stance such as raised hands or clenched fists. Verbal threats or psychological threats may influence the officer's judgement to attempt either empty hand control, impact weapons, or even firearms If the subject has a weapon or has such great physical skills that a threat to the officers fife is perceived. The reaction to verbal threats made by a subject may differ from officer to officer. An officer's decision of the level of force necessary to control a subject will be based on his perception of the threat and the subject's ablity to carry out that threat. An additional factor is the officer's knowledge of his /her own physical ability to manage the threat presented. If the officer believes that he /she does not have sufficient skill to establish control with empty hand methods, he /she has been trained to escalate the level of force. 3. Passive Physical Resistance: Passive resistance is the lowest level of physical resistance. The subject resists control through passive, physical actions. At this level, the offender never makes any attempt to defeat the physical contact of the officer. Passive Resistance is usually in the form of a relaxed or 'dead weight" posture intended to make the officer lift, pull or muscle the subject to establish control. 4. Defensive Physical Resistance: Quite often officers find themselves confronting a suspect who is physically resisting the officer's attempt to control the subject by directing oven, defensive, physical actions. With this level of resistance, the offender attempts to push /pull away, In a manner that does not allow the officer to establish control. However, the subject never attempts to strike the officer. S. A911ve Physical Aaaression• Active physical aggression is when a suspect attacks the officer to defeat attempts of control. The attack is a physical assault on the officer in which the offender strikes or uses techniques in a manner that may result in injury to the officer or others. 9 Directive: P151 6. Aggravated Active Physical Aggression: Date: 01 -01 -92 Aggravated active physical aggression Is when a subject uses a level of physical force that the officer usually must use, or at least, is justified in using deadly force. At this level, officers may not only face resistance to an arrest, but also overt, physical actions of force where the subject is assaulting the officer with a weapon, and /or uses techniques or objects which could result in death or great bodily harm to the confronting officer. P151.09 Levels of Control The force that an officer uses to gain control over a subject's resistant actions Is divided Into the following categories: verbal direction, empty hand control, intermediate weapons, and lethal force. Once an officer determines that he /she must use physical force, the level of force used will be dependent upon the officer's perception of resistance and danger of that resistance, and whether that resistance is placing the officer or another in jeopardy of serious Injury or death. It is important to note that each officer's perception of the danger of the level of resistance will be based upon his /her past training, experience, and knowledge of physical control techniques. 1. Verbal Direction: The majority of situations can be resolved by good communication skills or verbal • direction. Often, the mere presence of an officer and proper verbal direction will be sufficient to persuade most individuals to follow an officer's direction. In any verbal confrontation, fear and anger must be defused before a suspect will be able to understand the officer's commands; this requires good communication skills and patience. Successful communication techniques can prevent many physical confrontations from escalating to higher levels. 2. Handcuffs and Restraints: The purpose of handcuffs, flexcuffs, or transport handcuffs is to restrain the movements of a subject in a manner that provides a safe means of transportation for officers. Restraints also prevent further physical resistance from a subject. The departmental policies for the use of restraints are as follows: A. All subjects taken into custody should be handcuffed behind their back and the handcuffs double - locked. B. If a subject complains that the handcuffs are to tight, the transporting officer Is to Inspect the handcuffs for unnecessary tightness. C. For the safety of officers, all subjects should be handcuffed before being searched. D. Except under exceptional circumstances, officers should not handcuff a subject to fixed objects such as posts, vehicles, buildings, etc. 0 Directive: P151 Date: 01 -01 -92 E. It Is not uncommon for an officer to arrest a subject, place him /her In restraints, and then have the subject start to resist. If an officer does encounter this type of resistance, the officer should utilize control techniques to prevent injuries to the officer or injuries to the subject. 3. Emote Hand Control: Empty hand control are physical contact techniques that cover a number of subject control methods. Some of these methods may be as subtle as gently guiding a subject's movements, to more dynamic techniques such as strikes, kicks, or neck restraints which may have a higher potential of Injury to the subject. This policy divides empty hand control into two categories; soft empty hand control, which are techniques that have minimal implications of Injury, and hard empty hand control which are techniques that have a higher probability for subject injury. A. Soft Emote Hand Control: 0 This level of control is used when an officer faces passive or defensive physical resistance. These are methods of physical control which usually subdues an offender without any severe injuries. Techniques which fall into this category are: strength techniques, joint locks, leverage locks, pain compliance techniques such as pressure points, or strikes that temporarily inhibit a subject's movement. These strikes are designed to create loss of • breath, muscle cramping, or mental disorientation. B. Hard Emote Hand Control: This level of control is for high levels of defensive resistance, active aggression, or aggravated active aggression. These techniques are applied when lower forms of control have failed or when not applicable, because the subject's resistance level was at a perceived dangerous level. Techniques that fall into this level of force have a probability of creating soft or connective tissue damage, skin lacerations that require medical attention, or bone fractures. Although the use of these techniques may create some minimal Injury to the offender, an officer may be risking injury to him /herself or have to utilize higher levels of control (such as intermediate weapons) If hard empty hand control is not used. Techniques that are considered as hard empty hand tactics are: 1) Striking Techniques - which are techniques that may be delivered with an officer's open hand, fist, forearm, leg, or foot. Preferably, the target points for these types of strikes will be delivered to major muscle mass such as the legs, arms, shoulders, or side of the neck. If the targets are these, the strikes will create muscle cramping, thus Inhibiting muscle action. However, it may be necessary for the officer to strike areas where there is a potential for injury, such as the face or very sensitive areas of the body. u 0 Directive: P751 Date: 01 -01 -92 Medical Considerations: Any time an officer finds it necessary to strike a subject where an injury occurs, it is the policy of this department that the officer shall: a) Immediately contact the supervisor or senior officer on duty and advise him /her of the nature of the injury. b) The supervisor, senior officer on duty or the officer shall transport, or cause to be transported, the subject to the closest medical facility for medical attention. 4. Intermediate Weapon Control: This level of control employs the use of department approved tools that provide a method of controlling subjects when deadly force is not justified, but when empty hand control techniques are not sufficient in effecting an arrest. Whenever an officer uses an intermediate weapon for control, it should always be with the Intent to temporarily disable an offender, and never with the Intent of creating permanent injury. When Intermediate weapons are used, it is quite likely that some form of skin irritation, bruising, soft or connective tissue damage to bone fracture, may occur. A. Impact Weapon: The department approved baton, which Is the expandable straight baton or PR24, is a tool that can provide a means by which an officer can defend himself or another from Injury and a means of controlling offenders when an officer Is facing resistance in the form of active aggression or aggravated active aggression. The polices of the carrying and use of Impact weapons are as follows: 1) No officer shall carry an impact weapon in which he /she has not had certified training. 2) The impact weapon should be carried in the baton ring, or in a low profile position when the baton Is not being used. 3) At no time shall an officer unnecessarily brandish, or use the impact weapon as an intimidation device unless the officer Is attempting to prevent the further escalation of force. 4) All strikes with an impact weapon should be delivered to the following areas; major muscle mass; such as the forearms, thighs, or calves. These locations should be primary targets because of the low implications of subject injury. Impact weapon strikes normally create severe muscle cramping which inhibits a subject ability to continue aggression. Directive: P151 Date: 01 -01 -92 Joints or Bones: These targets, the elbows, wrists, and knees, have a high probability of creating soft or connective tissue damage or bone fractures when struck with an impact weapon. Head. Neck. Throat and Clavicle: Impact weapon strikes to these areas should not be used unless the officer is justified in deadly force. These striking points have high implications of creating severe Injury in the forms of great bodily harm or death. P151.10 Reporting the Discharge of a Firearm 1. Whenever an officer discharges a firearm, whether accidental or intentionally, while in an official capacity, or department owned weapon at anytime, he /she will immediately, or as soon as circumstances allow, do the following: A. Determine the physical condition of any Injured person and render medical aid when appropriate. B. Request necessary support personnel and emergency medical aid. C. Notify a supervisor. 2. The supervisor shall proceed to the scene of the Incident, temporarily Isolate the officer involved and begin an investigation. 3. If the incident is determined to be an accidental discharge with no injuries, the procedure will be: A. The supervisor will notify the chief of police and apprise him /her of the incident. B. The supervisor and the officer involved will each complete a report on the Incident prior to going off duty. 4. If the incident involves the intentional use of deadly force, or has resulted in an injury or death the procedure will be: A. The supervisor will notify the chief of police and apprise him /her of the incident. B. The supervisor will notify the Minnesota Bureau of Criminal Apprehension (BCA) and request that an investigator be assigned to the investigation. C. If a death has occurred the McLeod County Coroner will be contacted. D. The officer(s) involved will be required to submit to the following tests: E*1 0 • Directive: P151 Date: 01-01 -92 E 1) Blood and /or urine (alcohol /drug screening). 2) Paraffin (gunpowder residue). E. The officer(s) involved will be required to surrender all department issued firearm(s) under his /her control. NOTE: It should be noted that the requirements of Sections D and E needs to be conducted discreetly so as to not stigmatize the officer(s) Involved with a feeling of guilt. After giving consideration to the constitutional rights of the officer involved, the supervisor and the BCA investigator will begin an investigation. The supervisor's responsibility will center on administrative issues. The BCA Investigator will investigate the incident from a criminal intent perspective. The Investigations will not be conducted in concert. NOTE: If a conflict arises in the collection of evidence, the criminal Investigation will take precedence over the administrative investigation. The BCA will be responsible for the following 1) Interviews with the officer and any witnesses. 2) Collection of all physical evidence. 3) The completion of all investigation reports. 4) Keeping the chief of police informed of the status of the investigation. G. The officer(s) Involved will be placed on administrative leave with pay until a final determination by the chief of police and county attorney Is made. Prior to reinstatement to routine duties it may be required that the officer(s) be evaluated by a professional psychologist /psychiatrist. NOTE: It should be noted that officers involved in shooting incidents frequently experience 'post traumatic stress' in various forms. it shall be the policy of this department to be sensitive to an officer(s) emotional needs. Professional counseling /assistance and peer guidance will be made available to officer(s) involved In shooting incidents. All attributing costs will be borne by the police department. H. All press releases related to the investigation will be the responsibility of the chief of police. 0 Directive: P151 Date: 01 -01 -92 Only the chief of police may after this procedure. He /She may at any stage of the investigation request assistance in, or completion of the Investigation by another agency with the jurisdictional authority to do so. 5. The routine discharge of a weapon during training or for the necessary destruction of an animal is exempt from this procedure. P151.11 Reporting the Use of Force Any time an officer utilizes force, either non - lethal force or deadly force, the officer will complete a 'Use of Force Report' form. The officer's report should Indicate the level of resistance the officer met, and the specific level and type of force the officer used to establish control. The form shall be turned over to the Resource Sergeant and placed in a 'Use of Force' file. L J IM 0 ►. J CJ HUTCHINSON POLICE DEPARTMENT PROCEDURES Subject: Special Response Tes Directive: P191 Date issued: 10 -01 -93 Date Effective: 10 -01 -93 Supersedes: 01 -01 -92 Number of Pages: 3 P191.01 Purpose The purpose of this directive is to establish and maintain a Special Response Team (SRT) within the Hutchinson Police Department to deal with hazardous Incidents /operatlons which conventional police services are deemed to be inadequate to safely resolve. The safety and preservation of all human life will be the Special Response Teams primary goal. P191.02 Policy The Special Response Team will be utilized in all identified high risk and potentially high risk Incidents including but not limited to hostage situations, barricaded /armed suspects, homicidal /suicidal person, search /arrest warrants in which potentially dangerous individual suspects are involved, and any other hazardous duty operations deemed appropriate by the chief of police. P191.03 Team Structure The Special Response Team shall be comprised of officers of the Hutchinson Police Department. The Special Response Team shall consist of a tactical team, team leader, team supervisor (sergeant), resource officer and communication specialist. The team members, supervisor and compliment of the team shall be selected by the chief of police. P191.04 Special Response Team Operations When activated, the Special Response Team shall utilize protocol, tactics, techniques, and procedures developed and maintained by the team supervisor under the direction of the chief of police. P191.05 Special Response Team Call-Out Definition: 'Operation 2200" will be utilized as the code to designate Special Response Team call -up. When patrol officers become aware of or encounter an 'Operation 2200' situation they should: A. Provide for their own safety, using cover, concealment and survival tactics. Do not attempt to advance on the suspect(s). B. Locate the subject(s) position in order to contain them. 9- c.� Directive: P191 Date: 01 -01-92 0 C. Contact the dispatcher and advise them of the situation and request the necessary support units. 2. Dispatch, when directed by the chief of police, shift supervisor, team leader, or on -duty senior patrol officer, shall notify all Special Response Team members of an 'Operation 2200 ". Dispatch shall maintain an up- to-date roster of current team members for the purpose of call -out. 3. Tactical team members, when notified of an 'Operation 2200' response, shall report to the police department for briefing and deployment unless otherwise directed to report elsewhere. The team leader will be In charge of tactical teams activities once they are deployed. 4. The incident commander will assume overall command of the entire 'Operation 22000 . Other supervisors present will provide support to the incident commander as directed. The incident commander shall be the highest ranking officer per G100.03 (3). 5. There may, from time to time, be requests for mutual aid by other law enforcement agencies. Mutual aid is defined as providing specific assistance to another law enforcement agency pursuant to a bona fide request for such assistance. Mutual aid requests must be approved by a supervisor and such requests must fall within the general policy statement of P191.02. NOTE: It is not permissible to dispatch individual components of the Special Response Team i.e. sniper, gas delivery, one or two members of the entry team, without the permission of the chief of police. P191.06 Special Response Team Training Special Response Team members will participate in regular training sessions. A minimum of 12 hours training will be provided during a calendar year. These training sessions will be coordinated and conducted by the team leader under the supervision of the team supervisor. Training subjects may include, but not be limited to, the following: 1. Hostage rescue 2. Special weapons and equipment 3. Barricaded suspects 4. Building entry and searches 5. Hazardous warrant executions 6. Use of chemical agents /distraction devices L� L] 0 Directive: P191 7. Tactical techniques and philosophies 8. Defensive tactics 9. Live fire exercises (see Firearms - P150) Date: 01 -01 -92 L_J HUTCHINSON POLICE DEPARTMENT PROCEDURES Subject: Critical Incident Stress Debriefing (CISD) Directive: P381 Date Issued: 10 -01 -93 Date Effective: 10 -01 -93 Supersedes: Number of Pages: 2 P381.01 Purpose The purpose of this directive is to establish and maintain a Critical Incident Stress Debriefing (CISD) team within the City of Hutchinson to deal with the immediate emotional needs of any emergency services member involved in a critical Incident. P381.02 Policy It is the policy of the Hutchinson Police Department to offer to employees access to the CISD team as a means of relieving the traumatic stress caused by a critical incident so as to allow an employee to return to his /her duties as soon as possible after an incident. P381.03 Caveat The main objective of CISD is to mitigate and assess the impact of a critical Incident and • accelerate the return of personnel to routine duties following an Incident. The CISD is an organized approach to the management of stress responses in emergency services. It entails a group meeting between the affected personnel and a debriefing team. This trained team is able to help employees talk about their feelings and reactions to a critical incident. 11 P381.04 Definition A 'critical incident" is any incident which causes personnel to experience unusually strong emotional reaction that has the potential to interfere with their ability to function. Examples are Involvement with a shooting Incident, suicide Incidents, disasters, serious injury or death of a co- worker, unusual tragic deaths of children or any other life trauma. P381.05 Participation The chief of police may require an employee to attend a CISD within 72 hours after Involvement in a critical incident. Following the CISD assessment the employee may also be required to seek other professional counseling /assistance that is deemed appropriate by the chief of police. Any attributing costs will be borne by the police department. P381.08 CISD Structure /Organization The Hutchinson Police Department will participate In a multi- agency CISD organization whose members will also include personnel from the McLeod County Sheriffs Department, the Hutchinson Emergency Medical Service and the Hutchinson Hospital Mental Health Service. 9- Directive: P381 Date: 2. The police department's support group shall be comprised of voluntary, non - supervisory employees (peers). The 'peers" are the key to developing the trust necessary for the affected individuals to become involved in the debriefing process, as they can Identify with the debriefees. P381.07 CISD Protocol/Training When it is determined by the chief of police that a CISD Is necessary for affected personnel the Hutchinson Police Department contact person notifies the Mental Health Services contact person and a team is selected. The team shall consist of a minimum of: A. One 'peer' member of the Hutchinson Police Department. B. One member of the McLeod County Sheriff's Department. C. One member of the Emergency Medical Service. D. Two mental health professionals. 2. The Mental Health Services shall develop and maintain the procedures and guidelines which are to be utilized by the CISD team during any debriefing sessions. A. All Hutchinson Police Department personnel participating as "peer members of the CISD organization shall be trained as recommended by the Mental Health Services guidelines. B. Strict confidentiality shall be maintained. All information regarding agencies Involved, situations debriefed and issues discussed shall not be divulged before or after debriefing except with fellow team members during the scope of their official duties. C. There will be no mechanical recording or written notes taken during a debriefing. D. Any participating Hutchinson Police Department "peer member violating confidentiality expectations will be dismissed from the team. E. Hutchinson Police Department "peer members will participate as required by CISD organizational procedures to assist other affected member agencies. F. The chief of police will be noted by the Mental Health Services coordinator If follow -up assistance is recommended for any department employee. r� U N October 7, 1993 TO: MAYOR & CITY COUNCIL FROM: HEN MERRILL FINANCE DIRECTOR SUBJECT: 1993 CITY AUDIT We have requested our current city auditors, Charles Bailly & Company to prepare a proposal for the 1993 year end audit. They have sent us the attached letter of engagement. The not to exceed compensation is $18,700 or the same as our 1992 audit costs. If you would like any additional information prior to the meeting please give me a call. • • Cihj Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on mcyded pnper - Police Department 10 Franklin Street South (612) 587 -2242 9 -r. r] CA -53970 1450 Lutheran Brotherhood Buil&ng 62S Fourth Avenge South Minneapolis, Minnesota "415 Tekphone (614) 338 -141_ Femimile (614) 373 -1414 Ofr"s in 10 , Minnesota, Monts , North Dakota and South Dakota October 5, 1993 Charles Bailly & Company Certified Public Accountants Mr. Kenneth Merrill Finance Director City of Hutchinson Hutchinson, MN 55350 Dear Ken: Asmriases in prinupal cities of the United Stets through The Amerimn Group of CPA Firms ofrm wrldwide through Moore Stephens Isrternational We appreciate your confidence in having us propose to be your independent accountants for City of Hutchinson for 1993. This letter confirms our understanding of the services we are to provide. AUDIT SERVICES We will audit the general purpose financial statements of the City of Hutchinson as of and for the year ended December 31, 1993. Also, your report will include the following additional information that will be subjected to the auditing procedures applied in our audit of the general purpose financial statements: 1. Combining, Individual Fund and Account Group statements 2. Schedule of Federal Financial Assistance The statistical information to be included in your comprehensive annual financial report will not be subject to the auditing procedures applied in our audit of the financial statements. OUR AUDIT OPINION Our audit will be a Single Audit conducted in accordance with generally accepted auditing standards; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act of 1984; the provisions of OMB Circular A -128, Audits of State and Local Governments, and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government pursuant to Minnesota Statutes, and will include tests of the accounting records of the City and other procedures we consider necessary to enable us to express an unqualified opinion. 9- -T 1 City of Hutchinson October 5, 1993 Page 2 Our unqualified opinion would state that your financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the schedule of Federal Financial Assistance and on the City's compliance with laws and regulations and its internal controls as required for a Single Audit. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. If for any reason, we are unable to complete the audit of the City Of Hutchinson, we will not issue a report as a result of this engagement. AUDIT PROCEDURES Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and banks. . At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. AUDIT TESTING An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. As required by the Single Audit Act of 1984, our audit will include tests of transactions related to federal assistance programs for compliance with applicable laws and regulations. 0 City of Hutchinson October 5, 1993 Page 3 However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention, and will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. YOUR RESPONSIBILITIES We understand that you will provide us with the basic information required for your audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but . the responsibility for the financial statements remains with you. Your responsibility includes the maintenance of adequate records and related internal control structure, the selection and application of accounting principles, and the safeguarding of assets. DETECTION OF REPORTABLE CONDITIONS Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. FEES FOR SERVICES Our fees for these services will not exceed $18,700 which includes our fee reduction discount for your municipal organization. The fee arrangements for services requested outside the terms and conditions of this agreement will be arranged separately. If unusual problems or additional accounting assistance is required or requested it will be discussed prior to beginning work and fee arrangements will be agreed to at that time. City of Hutchinson October 5, 1993 Page 4 Our fees for these services will *.e computed at our standard rates, plus out -of- pocket expenses and will be billed monthly as work progresses. Invoices are due upon receipt. A late payment charge of 1'k$ per month will be charged on all invoices not paid within 30 days from the date of the invoice. We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you j agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us, and this letter will continue in effect until canceled by either party. Sincerely, CHARLES BAILLY & COMPANY - Richard V. Siewert, CPA CITY OF HUTCHINSON Accepted: REPRESENTATIVE'S NAME TITLE DATE r� L.J October 6, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Property Acquisition for 1994 Improvement Projects There are several properties that we are requesting that the City purchase to provide for improvement projects. These properties are shown on the attached map, and are described as follows: 1. Outlot owned by the Cedar Hills Rod and Gun Club at the intersection of Lakewood Drive and South Grade Road. Currently utilized as a boat landing. The City proposes to construct a lift station on the site, provide a staging area for the utility lake crossing, and construct a bicycle /pedestrian path across the lake through this lot. We would also propose to continue to use the site as a boat landing. The Rod & Gun Club has approached the City about selling the lot. It is not buildable due to its location and setbacks from the road and lake (app. 1/3 acre). No price has been discussed. 2. 14' wide parcel of property along the east side of Lakewood Drive (Currently part of the Adrey Johnson estate). We propose to use this property to construct sanitary sewer and water service extensions to South Grade Road. This will allow us to complete the work without tearing up the entire street, and therefore keep immediate costs down. We would also propose to construct a 10' wide bike /pedestrian trail along the property. This route would be connected to the Otter Lake crossing noted above, and eventually be extended to School Road. (Property is approximately 1/2 acre) City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 -Printed on recycled paper - 1994 Improvement Property Acquisition October 6, 1993 - Page 2 of 2 3. Triangular parcel at the corner of Arch Street and future Fifth Avenue SE river crossing (Currently owned by Bernie McRaith). Parcel is needed to complete the proposed Fifth Avenue SE bridge and road extension, and to allow for extension of the Luce Line Trail along the east side of the Crow River. Property is unbuildable due to flood plain limitations, and size (1/2 acre). A minimal cost is expected. 4. Loretta and Darrel HcDonald property. See attached memo regarding the property. We would like authorization to retain an appraiser, where needed, and for the City to complete purchase documentation for the properties, following final offer approval by the property owners and the City Council. 0 0 ,. ♦.- • 0 C September 30, 1993 T0: Gary Plotz, City Administrator Ken Merrill, Finance Director FROM: John P. Rodeberg, Director of Engineering Jim Marka, Building Official 1:�_ (r\ RE: Loretta /Darrel McDonald Property and Assessments We have been reviewing the developments regarding the McDonald property, and the potential assessments to the property. Due to the nature of the site, a large area of the property that was once assumed to be developable is now classified as a non - buildable wetland. This large area is also needed by the City for flood control. This area has a pending assessment of S 18,400 (including interest) for trunk storm sewer. We question whether or not this amount of assessment can be termed a benefit to mostly unbuildable property. We also are negotiating with the McDonald's to complete the extension of McDonald Drive next year. This will require the acquisition of approximately 1.6 acres of right -of -way. Based on this, we have the following recommendations: In lieu of receiving full credit against the trunk storm sewer assessment, the McDonald's will: 1. Dedicate a permanent drainage easement over the wetland and adjacent unbuildable area to the City. This will allow us to utilize the low area for other City Hall Parks &Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 qJ - Printed on recycled paper - McDonald Property /Assessment • September 30, 1993 - Page 2 adjacent development areas for flood ponding. We also will have the potential to construct trails along the wetland boundary. This will also cancel the deferred assessments along School Road that would only be activated if development occurred in the wetland area. We expected that these would be cancelled. 2. Dedicate the right -of way for HcDonald Drive to the City of Hutchinson. We believe that this proposal is fair to both parties and would allow the development of the property to be financially feasible. A developer is currently negotiating to buy all remaining undeveloped property, and has been working with the HRA. The addition of these costs is endangering the sale and development of the property. The Hcdonald's have been extremely cooperative in allowing the City to use their property along School Road for wetland mitigation and construction operations, and have also been very helpful with development adjacent to their property. Please consider our recommendation and let us know how you would like to proceed. Prompt action is required to meet the developer's schedule. LJ • • Press ENTER; or F1, F4, F5, F7, F8 5 z6o (,seo) �N�- cj9`t� 3zgo PAYOFF CD 0.00 DF 5818.48 DF b'sciscD 15264.76 DF wwT` 20608.22 DF B� "OAS, 31-1 0.00 vl ° 41691.46 0.00 0.00 SPECIAL ASSESSMENT SEARCH SUMMARY AS OF: 09/21/1993 PROPERTY ID: 02-116- 30-09 -0001 • S /Ak ASSESSMENT DESCRIPT. YEAR TM RATE TOTAL ANN.PRIN. SA-081 STORM SEWER 1980 10 7.0000 11324.72 1132.47 A-221 WATERMAIN-APPUR 1986 10 6.2000 5818.48 581.85 SA-281 STORM /SAN SEWER /WATE 1992 10 5.2500 15264.76 1526.48 SA-285 SAN.SEWER /CURBGSURF 1993 10 4.8700 20608.22 2060.82 - -- - -- SUMMARY OF LEVIED 0.00 0.00 »� *••y 1993 P6I CERTIFIED 0.00 -- - - -- SUMMARY OF DEFERRED 53016.18 0.00 -- - - -- SUMMARY OF FUTURE 0.00 0.00 - - - - -- SUMMARY OF PENDING 0.00 0.00 - - - - -- SUMMARY OF CLOSED 0.00 - - ---- SUMMARY OF HISTORY 0.00 • • Press ENTER; or F1, F4, F5, F7, F8 5 z6o (,seo) �N�- cj9`t� 3zgo PAYOFF CD 0.00 DF 5818.48 DF b'sciscD 15264.76 DF wwT` 20608.22 DF B� "OAS, 31-1 0.00 vl ° 41691.46 0.00 0.00 0 i CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 1 d WDONAID DRIVE 11 I OL .. y a hlfltl j r FIFTH �ADGI f 1011 _.. rCOl1MLD r.,� :. "M I :i w'T I.I�wr wr �� - Lar I , .N.N I s.FrN , T O L D TEi s ` ••.1Y ...• Yhw M'a � .4 r.Y Iuv •Liu O.IYr � w1/ •. 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N � i •wN �.. «I M xaINY « ar 4wa1 •wwq. rrlr Y.IA.. rlwF Yrar, rarwN. r� u / I / / 1 1 j / , I 'J I � I I I I I 1 7- I 1 I I I I I 1 I ! 1 I I I I I I I I I — r-1 I I I I 1 1 I I 1 I 1 I I I I I 1 I I F I I 1 I 1 r- --ti r --r -- I I t I --- r- - - -r-- I I 1 I - - -- -- L 0 / / ook v / f r 1 ' . 1 1 I I I - - --- I I 1 / is e°i I I � - -L ' I 1 I I ' I I , I I --V •or es ce I ,reee � I A ..pe JIM -- - i L - L -i- --' -- r -T ; - -- � I I I 1 I 1 ( ,r- 1 I I I eevt IL -- - I L _ J 1 - -- I I I ! 1 I I I ___—_ — — — _ _ —�H_ GwT �� . . __j - _. -- — _— - _._ - _ . - __ — — —_ — — II1 I I I • t� 1 L 112 fi N A K I f� E M- +-1 --a J-- }-- K- �L�Y --+ -M- -O -- �-�- -C is -T J 0 r October 6, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Supplemental Agreement No. 1 Letting No. 2 /Project No. 93 -02 School Road (S. Grade Road to Roberts Road) Attached is Supplemental Agreement No. 1 for the above referenced project. The additional work involved in this agreement covert additional subgrade correction costs due to unforeseen, extensive poor soil conditions. Topsoil, peat, and other unsuitable soils were much more extensive then observations noted. We recommend approval of Supplemental Agreement No. 1 in the amount of $ 28,591.28. This additional cost will be submitted to State Aid for payment, and therefore should not increase the cost to the City. City Hall 37 Washington Avenue West (612) 587 -5151 Parks £r Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 K' tmvwr rra:wwolbraq STATE OF Ir1AESOTA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT Na 1 Clapp. to Clormaq No, L2/93-02 SRAM 1 at 2 ConVamw: APPROVED: Commiaboner of Pinang Original Contract Faeaw P 9—M Prole NZ WM. MUELLER 5 SONS, INC. Approved as to lam and execution Dated C0i0a°0` Dated SAP 133 -117-09 Astltaw: 831 PARR AVENUE Dated DWkM Enomw toneon: (CITY PROJECT LETTING 2/93 -02) P.O. BOIL 247 Dated HAMBURG, MN 55339 SCHOOL ROAD BETWEEN MCDONALD DRIVE AND SOUTH GRADE ROAD Pro. No. I F.V. Attcunt I.D. DaglDi,. Sw>tr No. Sul4 I Obj@C1 Vwtaw Tyaa An I m v Pu haw Twma Apw No. ODaNET C.CD.1 C.CD2 C.CD.3 C.CD.4 C.CDA TYPE OF A40 ( ) A41 { ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by This contract is amended es follows: WHEREAS, this Contract provides, among other things, for the construction of grading and aggregate base and subgrade correction, with pertinent pay items therefor; and WHEREAS, unsuitable soils were encountered beyond depths shown on plan from station 6 + 50 to station 17 + 50, and from station 22 + 25 to station 26 + 15; and WHEREAS, to facilitate the construction of the subgrade, the Engineer has determined that the extra work must be performed. 0 NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 4 1. That the Contractor shall furnish all labor, equipment and materials to: a. Excavate unsuitable material. b. Construct pit -run aggregate base. c. Thicken CL5 Aggregate Base to 18". 2. That the construction be done in accordance with the applicable provisions of the Contract Specifications and as directed by the Engineer. 3. That the unit of measure for the extra labor, equipment, and material, all as provided by the Contractor, shall be: a. CU YD-(EV) b. CU YD (IV) c. CO YD PLACED 4. That the negotiated unit price for the extra work herein specified shall be: a. 2105.501 Subgrade Excavation (EV) ;2:75 CO YD APPROVED: Commissioner of Administration APPROVED: Commiaboner of Pinang Original Contract oared Aupa BY Approved as to lam and execution Dated C0i0a°0` Dated Dated Dated DWkM Enomw Aw+xwa Amery ewlwN Dated We" Had Original to State Auditor — Copy to Agency '/ �f ISTATE OF NOPIE60TA DEPARTMENT OF SUPPLEMENTAL AGREEMENT Na 1 ihpp. d Clmamol jya L2/93-02 Recta 2 or Coleac ar: ryerN roar prod No.: idi. MULER 6 SONS, INC. Number SAP 133 -117 -09 AAOrw: 831 PARK AVENUE Locypn: (CITY PROJECT LETTING 2/93 -02) P.O. BOX 247 ) Dated HAMBURG, NN 55339 SCHOOL ROAD BETWEEN NCDONALD DRIVE AND SODTN GRADE ROAD ft. No. I F.Y. A� I.D. Daouor,. Sp� No. Suel, OOjW Vandw Typ Mnw Aggregate Base Placed CL5 648 CU YD $7.30 $ 4,730.40 of NET INCREASE APM7 Hmd $28,591.28 ovcnw Tow ODONFT ASSM No. C.CDA C.002 C.CD.J C.CDA D.CDS TYPE OF A40 ( ) Mt ( ) Dated Number Entered by TRANSACTION: t A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by This contract is amended as fdlows: b. 2105.521 Granular' Borrow (IV) $5.62 CU YD c. 2111.503 Aggregate Base Placed CL5 $7.30 CU YD 5. That the Contract completion date shall be extended until October 9, 1993, in order to allow for extra time to complete the noted work, and due to unforeseen weather conditions. 6. That the Contractor will not make claim of any kind or character whatsoever, for any costs or expenses which he may have incurred or which may be hereinafter incurred in performing the work or furnishing the materials required by this agreement. ESTIMATE OF COST INCREASE ITEMS: TOTAL $411,394.58 PERCENTAGE INCREASE: 7.47 APPROVED: Commissioner of Administration APPROVED: Commisssoner of Finance Oripinai Contract UNIT ITEM NO. ITEM QUANTITY UNIT PRICE TOTAL 2105.501 Subgrade Excavation (EV) 2650 CU YD ;2.75 T-7,287.50 2105.521 Granular Borrow (IV) 2949 CU YD $5.62 $16,573.38 2111.503 Aggregate Base Placed CL5 648 CU YD $7.30 $ 4,730.40 NET INCREASE APM7 Hmd $28,591.28 THIS CONTRACT IS AMENDED AS FOLLOWS: ORIGINAL CONTRACT $382.803.30 PREVIOUS ADDITIONS 0.00 INCREASE THIS AGREEMENT $ 28,591.28 TOTAL $411,394.58 PERCENTAGE INCREASE: 7.47 APPROVED: Commissioner of Administration APPROVED: Commisssoner of Finance Oripinai Contract Dated Pm}d V. Approved as to form Dated _ ' BY and execution C01trap0' Dated Dated Dated tamtn Fn~ ANWW XnwnW owma Dated APM7 Hmd W-npmat 10 mate Auamor — Copy to Agency 0 C� • October 6, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of Change Order No. 1 \ \ \�� Letting No. 2 /Project No. 92 -02 Glen and Franklin St., Cedar Ave., and 1st & 2nd Ave. NW Attached is a copy of Change Order No. 1 for the above referenced project that itemizes all changes to the project during the course of construction. This area was one of the oldest in the City, with very poor "as- built" records. We were not sure what type and size of watermain was in place in some areas, where services were located, or where and what condition other utilities were in. Some additional work was also required to relocate sewer and watermain lines at trunk gas and telephone lines. Host, if not all, changes were verified in the field prior to the work being completed. There was also completion of two items, totaling $ 6,480.80, that were outside of the project scope, and involved reimbursements from the Cemetery Department (for paving in the cemetery) and Hutchinson Utilities (for conduit and manhole repairs). We recommend approval of Change Order No. 1 in the amount of S 53,130.10 and final payment to Wm. Mueller and Sons as noted on page 2 of the Change Order. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - printed on recycled paper- Police Department 10 Franklin Street South (612) 587 -2242 9 - /, I • CHANGE ORDER NO. 1 Contractor Duinindk Bros. Inc. P.O. Box 208 Prinsbura, MN 56281 Dated: October 5, 1993 City Project: 92-02 Location: Franklin Street Area. 1 of 2 1. Replace 4 sanitary sewer manhole which were of brick construction and found to be deficient reimbursed Reimbursed Item Unit Quanti Unit Price Amount Increase Increase a. Remove Manholes Sanitary Each 4 $100.00 $400.00 b. Construct Manholes Design 4007, 8' deep Each 4 $1,350.00 $5,400.00 $1,060.00 c. Excess Depth in Manholes, Sanitary Lin Ft 6.25 $120.00 $750.00 $4,700.00 Total $6,550.00 $6,550.00 2. Construct additional sanitary sewer services Item Unit Quanti Unit Price Amount a. Replace 1 114" Copper Service Lump Skin 1 Item Unit Quanti Unit Price Amount a. 8"x6" PVC Wye" Each 4 $40.00 $1e0.00 • a. Relocate and Insulate Water Service Lump Sum 1 b. Service Pipe 6" PVC SDR35 Un Ft 160 $9.00 $1,440.00 $1,440.00 3. Construct sewer service in alley to fabdoare cleaners. Item Unit Quanti Unit Price Amount Item Unit QuantiN Unit Price Amount a. Sewer Service to Alley Blk 42 Lump Suns 1 $1,471.50 $1,471.50 $1,471.50 4. Abandon 12" sanitary sewer and provide connection to county house on lot 10, block 42. Item Unit Quantity Unit Price Amount a. Abandon 12" Sanitary Sewer Lump Sum 1 $405.00 $405.00 $405.00 5. Replace 4 water services which were not scheduled for replacement but were found to be lead or galvanized iron. Replace 2 water services previously unrecorded. Item Unit Quantity Unit Price Amount a. 1 "Corporation Stop and Box Each 8 $44.00 $264.00 b. 1" Curt Stop and Box Each 6 $68.00 $408.00 c. Tap Service Piping 1" Copper Lin Ft 240 $7.30 $1,752.0 0 Total $2,424.00 $2,424.00 6. Replace 6" watennain between 1 st Ave. N.W. and Cedar Ave. Item Unit Quantity Unit Price Amount a. 6" Ductile Iron Walermain Cl 52 Lin Ft 150 $17.00 $2,550.00 $2,550.00 7. Remove and replace hydrants not shown on plan to increase size Item Unit Quanti Unit Price Amount a. 6 "Ductile Iron Watennain Lin Ft 80 $17.00 $1,360.00 b. 6" Gate Valve and Box Each 2 $460.00 $920.00 c. Remove Hydrant Each 2 $150.00 $300.00 d. 6" MJ Hub Hydrant Each 2 $1,060.00 $2,120. 00 Total $4,700.00 $4,700.00 8. Replace 1 114" water service to Hutch Agritech which was located within the street ria_ht of wav and had to be relocated to accomodate stone sewer construction. Item Unit Quanti Unit Price Amount a. Replace 1 114" Copper Service Lump Skin 1 $2,112.90 $2,112.90 $2,112.90 9, Relocate and insulate water service at 851st Ave. N.W. Item Unit Quanti Unit Price Amount • a. Relocate and Insulate Water Service Lump Sum 1 $430.00 $430.00 $430.00 10. Remove and replace 4" gate valve box on main to alley by city hall. Item Unit Quanti Unit Price Amount a. Remove and Replace 4" Valve Box Lump Surn 1 $246.20 $246.20 $246.20 9 -4 It. Replace 3/4" copper service 1 90' W. of Main St. on 2nd Ave. N.W. Unit Pepe 2 of 2. Service serves as a hookup for thawing watennain crossing street at alley. Amount a. Reconstruct Storm Sewer Manhole InclAdjust Item Unit Quanti ty Unit Price Amount a. Thawing Hookup Lump Sum 1 $119.00 $119.00 $119.00 12. Remove and replace catch basins omitted from plan Item Unit Item Unit QuenGty Unit Price Amount a. Construct Catch Basins Design A Each 3 $730.00 $2,190.00 b. Remove Catch Basins Each 4 $80.00 $320.00 Total 66 $2,510.00 $2,510.00 13. Reconstruct storm sewer manhole on 1st Ave. N.W. 180'W. of Main Street Item Unit Quanti Unit Price Amount a. Reconstruct Storm Sewer Manhole InclAdjust Lump Sum 1 $839.00 $839.00 $839.00 14. Reconstruct and lower 18" storm sewer crossing on 2nd Ave. N.W. at alley. the construction of electrical conduit and manhole. To be reimbursed by Hutchinson Utilities. Item Unit Quanfi Unit Price Amount a. Remove Sewer Pipe ,Stone Lin Ft 66 $2.00 $132.00 b. 18" RC Pipe Sewer Lin Ft 66 $26.30 $1,735.8 0 Total $140.8 0 Total $1,867.80 $1,867.80 15. General overrun $1,420.80 19. Construct bituminous surfacing of parking lot at Hutchinson Pet Hospital. Item Unit Quanfi Unit Price Amount a. Base Course Mixture 31B Ton 53 $23.00 $1,219.00 b. Binder Course Mixture 31B Ton 200 $23.00 $4,600.00 c. Wearing Course Mixture 61 CS Ton 144 $32.00 $4,608.00 d. 4" Concrete Sidewalk Sq Ft 2140 $2.30 $4,922.00 Total $0.44 $246.40 $15,349.00 $15,349.00 16. Bituminous surfacing of driveway in Oakland Cemetery. To be reimbursed by cemetery funds. Item Unit Quantity Unit Price Amount a. Base Course Mixture 31B Ton 220 $23.00 $5,060.00 $5,060.00 17. Bituminous surfacing of dead end of 1st Ave. N.W. as requested by property owners Item Unit Quanfi Unit Price Amount a. Base Course Mixture 316 Ton 120 $23.00 $2,760.00 $2,760.00 18. Removal and replacement of bituminous surfacing on Washington Ave. to facilitate the construction of electrical conduit and manhole. To be reimbursed by Hutchinson Utilities. Item Unit Quanfi Unit Price Amount a. Remove Bituminous Pavement Sq Yd 88 $2.00 $176.00 b. Base Course Mixture 319 Ton 48 $23.00 $1,104.00 c. Wearing Course Mixture 61CS Ton 4.4 $32.00 $140.8 0 Total $1,420.80 $1,420.80 19. Construct bituminous surfacing of parking lot at Hutchinson Pet Hospital. Item Unit Quantlry Unit Price Amount a. Base Course Mixture 31 B Ton 11 $32.00 $352.00 b. Aggregate Base Placed CL5 Cu Yd 16 $9.50 $152.0 0 Total $504.00 $504.00 20. Install reinforcing bars in driveway curbs at parking lot and increase cement content of concrete to facilitate a timely openning of commercial driveways at Rix Standard and the Dairy Queen. Item Unit Quanti ty Unit Price Amount a. Reinforcing Bars #4 Lin Ft 560 $0.44 $246.40 b. High Early Strength Concrete Cu Yd 41.5 $100 $124.50 Total $370.90 $370.90 TOTALS TOTAL INCREASE, CHANGE ORDER #1 ORIGINAL CONTRACT AMOUNT FINAL CONTRACT AMOUNT TOTAL INCREASE, CONTRACT TOTAL NON - REIMBURSED INCREASE, CONTRACT PERCENT NON - REIMBURSED INCREASE $46,649.30 $6,480.80 $53,190.10 . $526,979.80 $579,631.00 $52,651.20 $40,170.40 8.76% 0 MONTHLY SALARY HISTORY MAYOR AND COUNCIL MEMBERS 1968 - 1992 YEAR MAYOR COUNCIL MEMBER 1968 $125.00 $100.00 1976 250.00 200.00 1979 450.00 300.00 1987 500.00 324.00 1989 565.00 359.00 1992 648.33 415.00 L� 9 -A. ORDINANCE NO. 91 -44, 2ND SERIES PUBLICATION NO. 4316 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 2.11, SETTING FORTH COMPENSATION LEVELS FOR THE MAYOR AND COUNCIL MEMBERS AND AMENDING SUBDIVISION 3, RELATIVE TO PER DIEM RATES AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Sec. 2.11, Subd. 1 is hereby amended as follows: Subd. 1. The monthly salary of the Mayor shall be $565.99 gqn 33. Section 2. City Code, Sec. 2.58, Subd. 2 is hereby amended as follows: Subd. 1. The monthly salary of each alderman shall be °359..00 Section 3. City Code, Sec. 2.58, Subd. 3 is hereby amended as follows: Subd. 3. The Mayor shall be allowed as additional compensation the sum of X2-5.OG S T as a per diem payment for each half day meeting, t�ef?p3ed as a 31t2z�gz�strig,ui3xeU} ar less 'in iengthi and $35 -99 9D..f}4 as a per diem payment for each full day meeting, Wre 3med A- d ip a nr;w ast Y iri e G s #? tkt e hotit- attended by the Mayor on behalf of the City of Hutchinson. The per diem allowance shall not be paid for City Council meetings and requiar Board saeetfngs and shall be limited to a total per diem payment of °i•�4,97T4�<`: Section 4. City Code, Sec. 2.58, Subd. 4 is hereby amended as follows: Subd. 4. The salaries provided for herein shall be effective January 1, 4939 "M Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. 1992. Section 3. This ordinance Adopted by the City Council shall take effect on January 2, this 2 day Octobe , 1991. Mayor Attest: u City AnThi nist for Published in the Hutchinson Leader on Tuesday. October 29, 1991 11 E 9 -M . ORDINANCE NO. 93 -94 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 2.11, SETTING FORTH COMPENSATION LEVELS FOR THE MAYOR AND COUNCIL MEMBERS AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS �J THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Sec. 2.11, Subd. 1 is hereby amended as follows: Subd. 1. The monthly salary of the Mayor shall be $63 $687.23. Section 2. City Code, Sec. 2.58, Subd. 2 is hereby amended as follows: Subd. 1. The monthly salary of each alderman shall be $4-IS 09 439.90. Section 3. City Code, Sec. 2.58, Subd. 3 shall remain in effect as adopted October 22, 1991. Subd. 3. The Mayor shall be allowed as additional compensation the sum of $60.00 as a per diem payment for each half day meeting, defined as a meeting lasting three hours or less in length, and $90.00 as a per diem payment for each full day meeting, defined as a meeting lasting in excess of three hours, attended by the Mayor on behalf of the City of Hutchinson. The per diem allowance shall not be paid for City Council meetings and regular board meetings and shall be limited to a total per diem payment of $4,980.00. Section 4. City Code, Sec. 2.58, Subd. 4 is hereby amended as follows: Subd. 4. The salaries provided for herein shall be effective January 1, 1992- 1994. Section 5. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. 9-M- ORDINANCE NO. 93 -94 . PAGE 2 Section 6. This ordinance shall take effect on January 2, 1994. Adopted by the City Council this 26th day of October, 1993. Paul L. Ackland Mayor ATTEST: Gary D. . City Administrator 0 C. October 5, 1993 M E M 0 T0: MAYOR AND CITY COUNCIL FROM: BONNIE BAUMETZ, ELECTION OFFICIAL SUBJECT: CANVASS OF CITY ELECTION State Statute 205.185 subd. 3 states the requirements for canvass of the City's General Election. As stated, the canvass by the City of Hutchinson must take place within 2 days following the election. It would be requested to set a special meeting of the Hutchinson City Council to canvass the November 2, 1993, City Election. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 9-A/ 0 c. M E M O R A N D U M DATE: October 5, 1993 ---- - - - --- FROM: DOUG MEIER MAINTENANCE OPERATIONS SUPERVISOR SUBJECT: RECOMMENDATION CONCERNING THE PURCHASE OF ONE (1) NEW MID -SIZE PICKUP TRUCK WITH SNOW PLOW C-n September 23, 1993, the City of Hutchinson began negotiating the purchase c -f one (1) new 1994 model, mid -size pickup truck, 4 X 4 with a 6h' snow plow for the Park Department. Specifications were distributed to the automati ir` c.ealers and the results are as follows: Plowman Ford Eutchinson, MN One (1) new mid -size pickup with plow $ 17,684.18 Less trade in of City vehicle 1983 mid -size with plow 2,300.00 NET BID $ 14 , 8£•4.1£: Vigen Chevrolet Hutchinson, MN One (1) new mid -size pickup with plow $ 16,858.00 Less trade -in of City vehicle 1983 mid -size with plow 1,000.00 NET BID $ 15,8!,8.00 W recommendation is that Plowman Ford be awarded the contract to supply one (1) new L994 mid -size pickup truck with plow to the City of Hutchinson for a ne-: bid of $",4,884.18. I further recommend that we trade the 1983 S10 with ploy a•: this titre. 9his unit was scheduled for replacement in 1993 and was included in the 1993 Bud <tet. City Hall Parks & Recreation Polic_ DeDa0iierlt 3;' 6Vashington Avenue West 900 Harrington Street 101'rantlin Street Soat i (612) 587 -5151 (612) 587 -297.5 (612).%7-22.12 Hutchinson, Minnesota 55350 9 -14. - Printed on n:cycled paper - r1 LJ c FOR YOUR INFORMATION October 11, 1993 TO THE MAYOR AND CITY COUNCIL MEMBERS OF THE CITY OF HUTCHINSON This is to advise the City of Hutchinson that I will be retiring from full time employment with the City of Hutchinson on January 30, 1994. I plan to take my retirement under Option 2 offe/red�by,the City. o erta Ta berson 12154 Tagus Ave Hutchinson, Mn. 55350 • City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 10-14.- 40 9 OPEN -HOLD COUNCIL REPORT Tue Oct 12 1993 10:28:55 ------------------------------------------------------ AIRPORT RENOVAT. BRAUN INTERTEC ENVIRONMENTAL I SERVICES - AIRPORT EXPAN MATHIOWETZ CONSTRUCTION EST #5 TKOA PROF SERVICES CAP.IMPRO.FUND Page I $3,356.50 $254,143.09 $17,676.82 $275,176.41 BARR ENGINEERING CO PROF SERVICES - SEDIMENT $1,817.27 $1,817.27 CENTRAL GARAGE BRANDON TIRE CO TUBE $173,27 CARQUEST AUTO PARTS TOOL $821,22 CHAMPION AUTO CREEPER $89.13 CROW RIVER AUTO REPAIR $81.38 FARM & HOME DIST. CO ROPE $8.01 G & K SERVICES UNIFORMS $63.97 HUTCH AUTO SALVAGE FUEL TANK $117.15 HUTCHINSON WHOLESALE SUPPLIES $285.44 JERABEK MACHINE SERV SOCKET CAP SCREWS $3.32 MTI DIST.CO AXLE SHAFT, ETC $1,681.73 PLOWMANS BRUSH HOLDER $407.20 POSTAGE BY PHONE SEPT POSTAGE $5.51 SCHMELING OIL CO AMOCO 1000 FLUID $1,490.52 TOWN & COUNTRY TIRE ALIGN SERVICE $40.95 W.D. COOLING CLINIC RECORE RADIATOR $192.50 WIGEN CHEVROLET CO HEAD -SPEE $313.87 $5,775.17 GENERAL FUND ALEXANDER, TODD TOURNAMENT REFUND $90.00 ALITTA INC SUPER SHORT $407.62 ALLEN OFFICE PROD EASEL PAD $52.44 AMERICAN HOTEL REGISTER CO. ANTI -SLIP SAFETY TAPE $137.31 AMERICAN RED CROSS LEVELS $77.15 AMERIDATA REPAIR $202.00 AMI ROTO ROOTER WATER FOUNTAIN LINE $45.00 AMSTERDAM GLOSSY MAIL LABELS $73.09 ANDERSON'S DECORATING CENTER PAINT $140.67 ARNOLD & MCDOWELL SEPT COMPENSATION $3,233.00 AUTOMATION SUPPLY CO RIBBONS $27.84 BAKKEN, BRYAN CONSTRUCT EQUIPMENT $108.00 BARKEIM, ELDEN SAFETY GLASSES $80.00 BELCOM INDUSTRIES INC SAFETY CLEANUP KITS $80.95 BENNETT OFFICE SUP. SERVICE CONTRACT $519.06 BERNHAGEN ELECTRIC REPLACE SOCKET $30.90 BERNICK & LIFSON FRANCHISE RENEWAL $462.50 BERNICKS PEPSI COLA POP $144.22 BIG BEAR ROLLS WW $25.53 BLACK HILLS AMMUNITION AMMUNITION $149.50 BLEVINS CONCESSION SUPPLY CLEAN & CHECK KETTLE $72.35 BOWERS, PAMELA GARDEN PLOT REFUND $10.00 BRANDON TIRE CO TIRES & MOUNT $279.04 BREMIX CONCRETE CO CONCRETE $1,226.76 n BRINKMAN STUDIO FILM $18.76 �t �/ BURICH, HARRIET SR. TOUR REFUND $54.00 OPEN -HOLD COUNCIL REPORT Tue Oct 12 1993 10:26:55 Page 2 ------------------------------------------------------------------------- C.RIVER VET CLINIC K -9 FOOD $384.70 CADD /ENGINEERING SUPPLY XEROX BOND $149.63 CAMERA SHOP CASH WISE NEG ENV, PRINTS FILM $72.84 $46.78 CENTURY LABS KIMTOWELS $35.89 CHAMBER OF COMMERCE OCT EQUIP USAGE $499.69 CITY OF HUTCHINSON P/R CASH DRAWER $40.77 COAST TO COAST SHIPPING, SUPPLIES $514.09 COMM TRANSPORTATION HANGAR PAYMENT $700.00 COMO PARK CONSERVATORY 46 ADMISSIONS $11.50 COUNTRY KITCHEN PRISONER MEAL $3.67 COUNTY TREASURER CTY FAIR MEALS $127.50 DAVIS, SHAWN ADAPT REC REFUND $5.00 DEPT NATURAL RESOURCES ONR TITLE FEES $871.00 EGGERT, JOYCE SR. TOUR REFUND $10.00 ERLANDSON, DAVID CAP $4.25 FARM & HOME DIST. CO 3HP AIR COMPRESSOR,GRI $1,202.01 FESTIVAL FOODS FRUIT, NAPKINS, ETC $12.83 FITZLOFF HARDWARE MEASURE CUP $230.35 FLOOR CARE SUPPLY TOWEL $862.03 FOREPAUGHS 46 DINNERS $567.58 FRONT LINE PLUS FIRE & RESCUE 2 RATCHET HEADBANDS $56.17 G & K SERVICES UNIFORMS $811.35 GANDER RIDGE GUNS NIKON 2020 CAMERA, FLA $550.00 GLENCOE UNIFORMS COMMAND WHITE ZIP $408.39 GLOBAL OCCUP SAFETY TOOL KIT W/ POUCH $156.44 GOPHER SIGN CO STREET SIGNS $549.52 GOVT TRAINING SER REG- K.MERRILL $105.00 GRAY, JEAN CONFERENCE EXPENSES $116.37 GREAT PLAINS SUPPLY RR TIES FOR BERM -FEMA $551.53 HANSON & VASEK CONSTRUCTION REPAIR C & 6 $1,354.00 HCVN- CH. #10 CABLE FRANCHISE $750.00 HEINTZ, DEBI SKATING REFUND $56.00 HENRYS FOODS INC DECAF COFFEE $107.67 HENSEN, MARK MEETING EXPENSES $149.34 HOERNEMANN, MICHELLE SKATING REFUND $24.00 HUTCH COOP CENNEX SEPT FUEL $3,116.83 HUTCH FIRE & SAFETY RECHARGE $154.50 HUTCH IRON & METAL SCRAP IRON $21.00 HUTCH PLBG & HTG CO CHECK FURNACES $99.20 HUTCH TECH COLLEGE LIVE BURN 9 -20 -93 $388.56 HUTCHINSON LEADER TEST ADS $1,648.37 HUTCHINSON TEL CC OCT PHONE $3,818.06 HUTCHINSON UTILITIES GAS & ELEC $3,051.24 HUTCHINSON WHOLESALE SPARK PLUGS $47.48 ICBO PUBLICATIONS $135.95 INDEPENDENT PETROLEUM SERVICE REPAIR FUEL SYSTEM $2,518.54 INK SPOTS POSTERS $169.10 JAMES J. HILL HOUSE 45 ADMISSIONS $135.00 JIM'S GARDEN SERVICE MOW WEEDS $85.20 JUUL CONTRACTING CO CB CASTING $200.00 K MART HEATER $53.22 KENNEBECK, ROBERT SEPT COMPENSATION $833.33 • KOKESH ATHLETIC 10 JERSEYS $121.72 L & P SUPPLY CO HAND GUARD $104.13 LAKE COUNTRY CHAPTER REG- J.MARKA $250.00 LAKE JENNIE REPAIR MOWING ARTICLE PADS $180.00 LARKIN,HOFFMAN,DALY & LINDGREN DRUG TESTING PROF SERV $1,299.92 LAW ENFORCE EQUIP HIGLO BADGE $81.46 LITCHFIELD TROPHIES TROPHIES $898.76 OPEN -HOLD COUNCIL REPORT Tue Oct 12 1993 10:28:55 Page 3 ----------------------------------------------------------------------------- LITTLE CROW SHOOTING SPORTS .38 BLANKS $136.23 LUND, RENAE VOLLEYBALL REFUND $27.00 M.A.B. ENTERPRISES PROTECTION KIT $105.44 M.C.M.T. INC MONTHLY FEE $22,26 MADSON, STEVEN CONFERENCE EXPENSES $31.79 MARCO BUS.PRODUCTS ADD ROLLS $147.93 MCLEOD COOP POWER ELECTRICITY $398.23 MEIER, DOUG LUNCH $6.37 METCALF, OR. DARRELL K. WRIST REST $70.00 MINI BIFF PORTABLE TOILET $69.23 MLYNAR, JAYNE JUDGES MEALS $80.00 MN ASPHALT PAVEMENT ASSC REG- S.SMILANICH $185.00 MN DEPT OF TRANSPORTATION REG- H.SITZ $90.00 MN REC & PARK ASSC TOUCH FOOTBALL STATE B $300.00 MN.ELEVATOR INC ELEVATOR SERVICE $61.00 MODERN MAZDA PULL SQUAD CAR $25.00 MR. MOVIES RAND MCNALLY $3,68 MRPA REG- D.MOON $510.00 NATIONAL BUSINESS WOMEN'S 3 REGISTRATIONS $207.00 NO STATES SUPPLY INC 200' TAPE MEASURE $53.12 OFFICE PRODUCTS CARTRIDGES $99.35 PETERSON BUS SERVICE BUS TRIPS $1,520.50 PETERSON, EARL, 3 SHINEZALL $63.74 PIKAL MUSIC STORE PATCH CABLES $6.26 PIONEERLAND LIBRARY SYSTEM 4TH QUARTER $16,370.50 PITNEY BOWES INC POSTAGE METER RENTAL $250.25 PLANTS BEAUTIFUL NURSERY SPRUCE & PINE TREES $1,349.50 • PLUMBING & HTG DOCTOR POSTAGE BY PHONE TANK STOP SEPT POSTAGE $41.42 $677.42 PRENTICE HALL STORMWATER $61.73 PROFIT PROTECTION INC PUBLICATION $48.45 QUADE ELECTRIC QUARTZ $185.83 RAY ALLEN MANUFACTURING CO 3 HEY DUTY LEASHES $77.68 REINER LAWN IRRIGATION REPAIR TIRE $150.00 RUST, MARK VOLLEYBALL REFUND $10.00 RUTZ PLBG & HTG REPAIR STOOL LEAK $47.55 SCHERER, BILL REFINISH LIBRARY DOORS $97.50 SCHMELING OIL CO FUEL OIL $1,179,67 SCHUETTE, SCOTT REG- S.SCHUETTE $125.00 SHARE CORP CITRAGEL $50.91 SHOPKO FOAM BALLS, LOTION $35.43 SHOUTZ, MARK REIMB FOR SUPPLIES $1,266.32 SIMONSON LUMBER CO ROLLERS $3.46 SOUTHAM BUS COMM ADS $99,90 STANDARD PRINTING ENVELOPES $915.88 STAR CABLEVISION OCT SERVICE $4.08 STARK, LUCILLE CRUISE REFUND $7.00 STATE TREASURER 3RD QTR SURCHARGE $2,317.01 STEPPINGSTONE GALLERY FRAMING $62.69 STEWART ENERGY PRODUCTS REMOVE & DISPOSE OF TA $2,950.00 TREADWAY GRAPHICS STICKERS, BALLOONS $48.67 TRI CO WATER COND 7 BAGS SALT $76.79 . UNIVERSITY OF MN VERANDA COMMUNICATIONS REG- H.SITZ 3 TAPES $98.00 $23.00 VERMILLION COMMUNITY COLLEGE INTERNSHIP PROGRAM $900.00 WIGEN CHEVROLET CO BATTERY, REGULATOR SER $614.17 WILLMAR TECHNICAL COLLEGE 44 PLAN $182.00 WRIGHT, JERRY GAS KEY REFUND $50.00 XEROX CORP CONTRACT PAYMENT $814.07 ZEE MEDICAL SERV BANDAGES, ANTIBIOTIC $82.91 OPEN -HOLD COUNCIL REPORT Tue Oct 12 1993 10:28:55 Page 4 ---------------------------------------------------------------------------- $74.753.07 • RURAL F. D. AAGARD WEST SEPT RECYCLING $21,490.71 BROOD, JIM RURAL MILEAGE $22.75 COAST TO COAST BOLTS, SCREWS, ETC $2.97 DOBRATZ, JEFF RURAL MILEAGE $12.00 EMANS, BRAD RURAL MILEAGE $24.25 HOMAN, ED RURAL MILEAGE $,27.25 HUTCH COOP CENNEX SEPT FUEL GRASS SEED $90.76 HUTCHINSON WHOLESALE LIGHT INSTRUCTION IM $33.84 PRECHT, BRUCE RURAL MILEAGE $22.75 REDMAN, RANDY RURAL MILEAGE $21.00 REYNOLDS, JOHN RURAL MILEAGE $6.25 SCHRAMM, STEVE RURAL MILEAGE $22.25 WATER /SEWER FUND AAGARD WEST SEPT RECYCLING $21,490.71 ANALYTICAL PRODUCTS GROUP SETPOINT STANDARDS $235.00 BARCLAY RECYCLING SOILSAVER BINS $4,277.50 BARCLAYS AMER MORT REFUND OF DOUBLE PAYME $72.74 BARCO GLOVES, HOOD $53.14 BECKER, CHARLES REFUND OF DOUBLE PAYME $24.27 BIG BEAR GRASS SEED $126.65 BLUE M ELECTRIC INSTRUCTION IM $32.66 BOOKMASTERS DISTRIBUTION SERVI 240 BACKYARD COMPOSTIN $678.39 BREMIX CONCRETE CO CONCRETE $1,575.13 BRINKMAN STUDIO ALBUM PAGES $5.22 BROWNS GREENHOUSE FLOWERING CRAB $19.12 COAST TO COAST 3 MULCHING BLADES $744.56 O.P.C.IND.INC CL2 & 502 $60.00 EBERT, RICHARD MWOA MEETING $10.00 ELECTRIC MOTOR CO INSTALL BEARINGS $195.61 FARM & HOME DIST. CO PAINT, TIES, ETC $103.68 FESTIVAL FOODS GROCERIES $.71 FISHER SCIENTIFIC COVERALLS $206.70 FLOOR CARE SUPPLY WALL BLOCK $644.71 G & K SERVICES UNIFORMS $322.08 GREAT PLAINS SUPPLY SILICA SAND $6.06 HACH COMPANY LAB SUPPLIES $190.50 HARRIS MECHANICAL MAY PREV MTCE $1,025.00 HCI CONNECTING POINT ADAPTOR $10.60 HUTCH COOP CENNEX SEPT FUEL $543.14 HUTCH FIRE & SAFETY INSEPCTIONS $85.50 HUTCHINSON LEADER ADVERTISING $487.62 HUTCHINSON TEL CO OCT PHONE $447.15 HUTCHINSON UTILITIES GAS & ELEC $14,126.80 HUTCHINSON WHOLESALE SUPPLIES $189.65 JERABEK MACHINE SERV 6" OR $1.04 JUUL CONTRACTING CO STANDPIPE, ETC $51.30 L & P SUPPLY CO WHEEL $75.33 • LAKESIDE EQUIPMENT CORP MOUNTING ANGLES $368.25 MID CON SYSTEMS INC GLISTEN, METALBRITE $110.07 MID - AMERICA PLASTICS PIPE PARTS $87.54 MN VALLEY TESTING LAB TESTING $178.00 NAGY, RICHARD AWWA CONFERENCE $212.83 NCL LAB SUPPLIES $197.57 NEW PIG CORPORATION PIG PAN $64.29 OPEN -HOLD COUNCIL REPORT Tue Oct 12 1993 10:28:55 Page 5 ---------------------------------------------------------------------------- PACE INCORPORATED TESTING $3,390.00 POSTAGE BY PHONE SEPT POSTAGE $141.07 • QUADE ELECTRIC BULBS $324.07 RANDY DEVRIES AWWA CONFERENCE $31.70 SERCO LABORATORIES TESTING $150.00 SHAMROCK INDUSTRIES 25 EARTH MACHINES $869.96 SHOPKO MULCHING BLADE REFUND $50.67 SORENSEN FARM SUPPLY RENT CEMENT VIBRATOR $26.63 SOURCECOM WRDPRFT, DESKTOP $95.23 STANDARD PRINTING FILES, INDES $133.07 TKOA PROF SERVICES LEAK, SUR $500.00 TRI CO WATER COND 3 BAGS SALT $14.70 UC LABORATORY SLUDGE ANALYSIS $99.00 UNITED BLDG CENTERS REINFORCING BAR $827.69 VESSCO INC PROBE CLEANER $135.92 WALDOR PUMP & EQUIP SERVICE CONTRACT $1,265.19 YELLOW SPRINGS INSTRUMENT CO PROBE KIT, ETC $41.66 $57,433.38 $415,241.37 • l J s • E OPEN -HOLD COUNCIL REPORT Tue Oct 12 1993 10:22:54 ------------------------------------------------------- AIRPORT RENOVAT. MRTHIOWETZ CONSTRUCTION EST #4 RUNWAY EXPANSIO CITY HALL CONST. JURGENS /EBRIGHT GENERAL FUND 50% DOWN PAYMENT DEPT NATURAL RESOURCES ONR REG FEES MCLEOD CTY DISTRICT COURT ADM FILING FEE- V.O'HOECKE MN REC & PARK ASSC TEAM REGISTRATIONS N.Y.S.C.A. CERTIFICATION ORDWAY MUSIC THEATRE DEPOSIT FOR 11 -17 -93 UNIVERSITY OF MN REG- D.MEIER PAYROLL FUND AETNA VARIABLE LIFE ASS G.T. GROWTH GREAT WEST LIFE INS. CO H.R.L.A.P.R. ICMA RETIREMENT TRUST MN DEPT OF REVENUE PERM LIFE INS CO. PERA- D.C.P. PRUDENTIAL PRUDENTIAL MUTUAL FUNDS PUBLIC EMPLOYEES TEMPLETON INC WADELL & REED WITHHOLDING TAX ACCT CO. EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYEE EMPLOYER EMPLOYEE EMPLOYEE EMPLOYER EMPLOYEE EMPLOYEE EMPLOYER CONTRIB 9 -25 CONTRIB 9 -2S CONTRIB 9 -25 CONTRIB 9 -25 CONTRIB 9 -25 CONTRIB 10 -01 CONTRIB 9 -25 CONTRIB 9 -25 CONTRIB 9 -25 CONTRIB 9 -25 CONTRIB 9 -25 CONTRIB 9 -25 CONTRIB 9 -25 CONTRIB 9 -25 Page I $314,206.33 $314,206.33 $7,768.06 $7,768.06 $1,129.00 $254.00 $88.00 $135.00 $87.00 $196.00 $1,889.00 $545.00 $175.00 $110.00 $157.46 $1,514.00 $5,030.64 $123.00 $57.42 $140.00 $318.46 $11,696.10 $95.00 $150.00 $25,751.11 $45,363.19 $369,726.58 OPEN HOLD COUNCIL REPORT Tue Oct 12 1993 ------------------------------------------------------------------ real est taxes 13,362.00 BONDS 1992 IMPRV CONSTR ENERGY LOAN FD R.P.Utilities D.Jensen & Darol's Ptg est #2 1,526.58 L.Strokeland & Menards est #5 115.22 F.Runert & Wayne's Plbg est #1 2,676.00 Wm.Mueller let 2 proj 93 -02 86,344.51 TOTAL $4,317.80 1990 TAX INC DS 143,395.90 R.P.Utilities let 7 proj 93 -14 Am Nat'l Bank Juul interest 13,206.25 LIBRARY REF BONDS Am Nat'l Bank interest 14,943.75 BONDS 1986 Am Nat'l Bank interest 16,326.50 BURNS MANOR DS Am Nat'l Bank interest 27,943.75 • BONDS 1988 DS Am Nat'l Bank paying agent fees 179.06 1992 TAX INC CONSTR County Treasurer real est taxes 13,362.00 BONDS 1992 IMPRV CONSTR R.P.Utilities let 12 proj 92 -18 3,778.62 Juul let 6 proj 92 -10 1,261.64 $5,040.26 BONDS 1993 IMPRV CONSTR Wm.Mueller let 2 proj 93 -02 86,344.51 Wm.Mueller let 5 proj 93 -06 143,395.90 R.P.Utilities let 7 proj 93 -14 13,779.75 Juul casting ring 85.00 $243,605.16 YOUTH CENTER Carol Schmalz dance 30.00 Missy-Langan dance 20.00 • $50.00 E GENERAL FUND MN Dept of Revenue Sept sales tax 1,436.00 Scott Ryan football official 220.00 Rick Giese football official 428.00 Mike Fogg football official 308.00 Mike Fogg Jr. football official 172.00 County Treasurer assessments 5,102.80 $7,666.80 WATER & SEWER FUND First Trust interest & agent fees 50,127.38 MN Dept of Revenue Sept sales tax 3,581.00 $53,708.38 HANDWRITTEN CHECKS Oct 12, 1993 •------------------------------------------------------------------ LIQUOR FUND Lenneman Bev beer - 700.60 Locher Bros beer 4,100.80 Triple G beer 3,837.30 Jordan Bev beer 7.20 Triple G pop 16.00 Ed Phillips wine & liquor 995.25 Griggs, Cooper wine & liquor 777.78 Quality Wine wine & liquor 948.40 Johnson Bros wine & liquor 2,905.05 Henry's Foods wine & liquor 2,138.60 Lundholm, Lori clean windows 42.60 American Linen towel service 50.35 Coast to Coast supplies 3.54 Family Rexall carbon paper 2.40 Hutchinson Telephone phone service 93.09 Tri County Water bottled water 15.82 TV Facts adv 140.00 TOTAL $16,774.78 E HUTCHINSON DENTAL CTR. PA. 'DR. STEVE DEKOSTER 2 FRANKLIN ST. HUTCHINSON, AIN 55350 October 11, 1993 To Mayor Acklund and City Council Members � 101112 )3 z OCT1993 B� FOR YOUR INFORMATION Dear Sirs, I have recently been involved in a controversy over rental of a hangar at the Hutch airport. I had waited two years to be able to rent even some outside protection for my plane, when finally, on Sept. 1 , a hangar became available. Mr. Parker was next on "the list" and he told me he didn't want it and that since I was next in line that I should go ahead and use it. I sent a letter to Ms. Maki and enclosed a check for two months rental. On October 10 I was informed in a letter from Mr. Merrill that I had to vacate the hangar as I did not meet the residency requirement "Policy" of the city. The hangar was then given to a party who hadn't even lived or worked here for more than a couple of months. I have lived here for 30 yrs, and I have been a taxpayer in Hutchinson for 20 years through my business property. Of course, this request was very upsetting to me as I could not believe I could be treated so unfairly. The policy that caused this grossly unfair decision by Mr. Merrill states that I must own a home in Hutch to qualify for the in -town list for hangar availability. Am I to forget that I own an office that pays nearly $3500 in taxes? I have spoken with Barry Anderson,MnDOT, the FAA, and the Mn. Attorney General's office and not only do I feel this policy is ridiculous and unfair, but that it is quite probably illegal and discriminatory against a legal taxpayer in this community. I am therefore requesting that you vote immediately to rescind this policy retroacti:•e to Aug. 1, and that I be reinsated as the rightful renter of the hangar that I should have been entitled to in the first place. S S-k Sincerely, & Dr. Steve DeKoster cc Barry Anderson Hutch Airport Comm. Ken Merrill Gary Plotz Brownton Hutchinson Cosmos (612) 328 -3,i68 (612) 587 -3993 (042) 877 -7363 city of, October 8, 1993 Dr. Steve DeKoster 2 Franklin Street Hutchinson, MN 55350 Dear Dr. DeKoster: This letter is to inform you that hangar number 15 building 1 is to be vacated. As per airport policy hangars are on a priority basis. Current policy is to first give Hutchinson residence placed on the waiting list choice of hangars. After the in -town list is completed the out of town list is given priority. Residency is required to be on the in -town list. This means a person must live and own a home within the city limits of Hutchinson. We have reviewed these polices with Chairman Skaar of • the airport commission who concurs with our proceedures. We anticipate your immediate removal from the hangar of your plane. We will place your name on the out of town hangar `list. " If you have any questions regarding this matter do not hesitate to call. Sincerely, ; Kenneth B. Merrill Finance Director t` C.C. Paul Ackland, Mayor Gary Plotz, City Administrator Dave Skaar,.Chairman Airport Commission • City Hall Parks £r Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South • (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Panted on recycled paper - e1e%, .Lew rz d 1 t2sc mc�- U__ fflt,4-0 � 6L . ,ZZe ow-l- - Browmon . Hutchinson Cosmos 0712) 328 -3768 (612) 587 -3993 (612) 877 -7363 • 14711 HUTCHINSON DENTAL CENTER, P.A. �• STEVEN DE KOSTER. D.D.S. 2 FRANKLIN STREET PH. 812 - 5873983 HUTCHINSON, MN 55350 Q�yy 7y- C,Igtgig PAY O DEE OF 1 11't �/. !/L �.. .... Mt DOLLARS -� RIRSIT BANK OR MINNESOTA ,•I•,N• . FOR .(JLdi�R.(.�Iy _-- e1e%, .Lew rz d 1 t2sc mc�- U__ fflt,4-0 � 6L . ,ZZe ow-l- - Browmon . Hutchinson Cosmos 0712) 328 -3768 (612) 587 -3993 (612) 877 -7363 • TO: Mayor and Council FROM: Brad Emans, Fire Chief HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 MONTHLY CITY COUNCIL UPDATE September, 1993 The Hutchinson Fire Department had 21 calls for the month, we have responded to 209 calls to date. The drills we had for September: • - Finished our Hepatitis B shots Live burn of a vacant house Hutchinson Township, firefighters went in on level 1 and level 2 burns. The three chiefs went in and experimented with class A foam. Dassel Fire Department trained with us. - Rural tactics: Drill on moving water in the rural area. Drilled with Stewart Fire Department on a live burn in the downtown area. It was a good drill on protecting exposures. 3 i 9/22/93 HLITCHINSON • UT*ES COMMISSION PAGE 1 BALANCE SHEET AUGUST 31, 1993 Q • + • w TOTAL • r w r _ _.. ASSETS ...__. UTILITY F'LANI' - AT COST LAND 6 LAND RIGHTS 790,11 2.25 DEPRECIABLE UTILITY PLANT __. 27,349,239.74 TOTAL UTILITY PLANT 28,139,351.99 f _. ...._ - LESS ACCUMULATED DEPRECIATION (15,230,202.99) TOTAL ACCUMULATED DEPRECIATION (15,230,202.99) r CONSTRUCTION IN PROGRESS _ _ . _ 18,,.199, 353.75 TOTAL CONSTRUCTION IN PROGRESS 18,199,353.75 ... _. TOTAL_ UTILITY. PLANT DEPREC VALUE _ ...... _. _. _..__._. .. 31, 106,502.75 RESTRICTED FUNDS d ACCOUNTS C _ FUTURE EXPANSION _& DEVELOPMENT_ _ ------ __ _._.____.________ 3,i02,987.75_______ _ INYESTMENT -GAS RESERVES 1,153,836.31 MEDICAL INSURANCE SUO,000.00 r ESCROW ACCOUNT 1986 BONDS _ _. _. _._._. _._ 1,743,879.10 POND 8 INTEREST PAYMENT 1993 128,890.70 _ BOND RESERVE - 1993 1,389,320.00 - C _. __._... ..----- ______... CATASTROPHIC FAILURE FUND __. _. ___..._ 750,000.00 TOTAL RESTRICTED FUNDS ✓!, ACCOUNTS 8,368,913.06 ._CURRENT 6. ACCRUED, ASSETS ._ - CASH IN BANK - ^__ 3,7788 3,897.,.0 INVESTMENTS d SAVINGS ACCOUNTS 85,856.54( ACCOUNTS RECEIVABLE_ ._._. __. .._.. —.. 1,593,107.22_ INVENTORIES 665,466.41 PREPAID INSURANCE 107,245.55 ACCRUED INTEREST RECEIVABLE _ ... _.__. _. 30,000.00 TREASURY BILL DISCOUNT 26,416.93 FERC FILING DEPOSITS 30,000.00 TOTAL. CURRENT. G. ACCRUED ASSETS_ ..__.. _.. _.__. ....__..__. .____..613211 991.85._____.__ DEFERRED CHARGE .. BOND DISCOUNT 1986.__. _.._ _.. _.. _ __. _ .. _ . _... 35, 985.89 _ CLEARING ACCOUNT 75.62 TOTAL DEFERRED CHARGE 36,061.51 C. TOTAL ASSETS 45,835,469.97 c l 9/22/93 HUTCHINSON UT' IES COMMISSION OSHEET PAGE 2 III • AUGUST 31, 1993 _- h • • w TOTAL • + • r MUNICIPAL EQUITY & LIABILITIES . - MUNICIPAL EQUITY MUNICIPAL EQUITY 27,i3B,781.38 ' UNAPPROPRIATED RETAINF_D EARNINGS _ - - -_. .___. 1,362,262.67_ CONTRIBUTION 10 CITY (425,000.00) _ TOTAL MUNICIPAL EQUITY - 28,076,044.05 LONG TERM LIAAILITIES -NET OF -- _ CURRENT MATURITIES ! BONDS 1993 BONDS 14,075,000.00 TOTAL LONG TERM LIABILITIES 15,745,000.00 CONSTR CONTRACTS 6 ACCTS PAY RETAIN r - TOTAL CONSTRUCTION 8 ACCTS PAY .00 CURRENT Q ACCRUED LIABILITIES _ ACCOUNTS PAYABLE 1,602,296.85 ! INTEREST ACCRUED ____ __._... ..___ _ _ 125,970.94.__ ACCRUED PAYROLL 46,714.65 ACCRUED VACATION PAYABLE 131,259.38 ACCRUED MEDICAL FUND-.,.- CUSTOMER .DEPOSITS_- 87,363.00 -- - OTHER CURRENT A ACCRUED LIABILITIES 33,324.42 - TOTAL CURRENT &_ACCRUED LIAB_ _ ------- - _.____..._ __ - -_.. ..2,014,425.92.___.___.__.__ _TOTAL EQUITY - !,_LIAB- _ 45.635,469.97_.- _._____.._.__ _ ( L - 4 i 9/22/93 HUTCHINSON UT ES COMMISSION HUTCHINS INNESOTA STATEMENT OF INCOME & EXPENSES AUGUST 31, 1993 PREVIOUS CURRENT BUDGETED YEAR TO DATE YEAR TO DATE YEAR TO DATE PAGE 1 BUDGET ANNUAL DEVIATION BUDGET INCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENERGY 6,413,141.53 6,698,771.14 6,500,030.00 198,741.14 9,709,000.00 SALES FOR RESALE 300.00 660.00 1,120.00 (460.00) 2,000.00 NET INCOME PROM _OTHER SOURCES 46,784.31 .... 45,302.47_ 25,961.00 19,421.47.- _. 39,000,00 SECURITY LIGHTS 8,532.00 8,255.00 9,380.00 (1,125.00) 14,000.00 POLE RENTAL 1,564.50 1,564.50 1,880.00 (315.50) 4,000.00 SALES - GAS 2,74-5,470.122-_ _3, 492, 820.15____ 2,7i7,400.00___,__ --,,775, 420. iS__ __,__4, 650,.000.00__ .. - TOTAL OPERATING REVENUE 9,215,792.46 10,247,453.26 9,255,771.00 991,682.26 14,418,000.00 OPERATING EXPENSES _ _ _ ____________ PRODUCTION OPERATION 421,286.43 474,466.11 531,798.50 57,332.39 787,1.50.00 PRODUCTION MAINTENANCE 256,459.99 338,738.84 311,070.00 (27,668.84) 391,600.00( PURCHASED POWER _ 3,022,2.39.55 _..__ (491,350.54) _4,866,000.00 TRANSMISSION OPERATION 510.13 222.66 810.00 587.34 3,400.00 TRANSMISSION MAINTENANCE 40,636.98 31,177.14 26,000.00 (5,177.14) 28,500.00 ELECTRIC_ DISTRIBUTION OPERATION .__._ _117,716.06 .__ 132, 357.38119, 868.60__(12,488.78)______. 174,420.00 ELECTRIC DISTRIBUTION MAINTENANCE 89,830.19 76,884.54 90,080.00 13,195.46 109,000.00 _ MFG GAS PRODUCTION OPERATION 1,071.32 1,095.39 1,220.00 124.61 2,500.00 -( ___MFG GAS PRODUCTION MAINTENANCE___ 59.04 2,871..21____ __.__114.00 _______.(2,757.21)_... 500.00. _ PURCHASED GAS EXPENSE 2,560,939.28 3,096,442.30 2,513,500.00 (582,942.30) 4,170,000.00 GAS DISTRIBUTION OPERATION 129,880.71 _ 138,632.66 126,077.20 (12,555.46) 190,980.00 ' DISTRIBUTION .. MAINTENANCE 27, 865 .37__.__34,634.83____.__24, 195.00. _________.(10,439.83)_ 29,500.00 CUSTOMER EXPENSES 09,629.26 92,391.52 77,790.00 (14,601.52) 116,500.00 CUSTOMER SERVICES 13,766.71 20,275.58 13,940.00 (6,335.58) 20,500.00( ._ADMINISTRATIVE_. &_GENERAL EXPENSES 745,504.69.,_._._._.770,382,31 __,-- 778,548.00 ___ ______8,165.69_ 1,099,050.00___ DEPRECIATION 496,000.00 525,336.00 498,080.00 (27,256.00) 768,000.00 TOTAL OPERATING EXPENSES 8,013,394.71 9,338,679.01 8,224,511.30 (1,114.167.71) 12,777,600.00 OPERATING INCOME 1,202,397.75 908,774.25 1,031,259.70 (12 2,405.45) 1,640,400.00 OTHER INCOME,.___,___ OTHER - NET 41,051.09 59,438.77 26,920.00 32,53B.77 55,000.00 INTEREST INCOME 403,677.40 275,566.72 411,350.00 (135,483.28) 541, 250.00 ' -_-_- MISC INCOME. --_-_-_. _..__..__... _ (15,905.76)_ 16. 116.89..- --- _.--- (89,3B5.00).___ -._.. 105,50t.89 50.500.00 MISC INCOME - GAS 345,737.15 322,829.85 319,018.00 31B".85 569,675.00 TOTAL OTHER INCOME 774,559.88 674,252.23 667,903.00 6,349.23 i,2i6,425.00 �l OTHER EXPENSES MISC EXPENSES 33,613.23 56,126.08 12,510.00 (43,616.08) 30,000.00 INTEREST_ EXPENSE,___ _.___._.._.____ 72.559.69 __... _..164.637.73 _ .. __. 56,826.13 _._.. (107,811.60)___..__. 91,037.50 TOTAL OTHER EXPENSES 106,172.92 220,763.81 69,336.13 (151,427.68) 121,037.50 NON- OPERATINE_INCOME__- ____...___.- .___. 668.386.96__ __453,48S.42..- _598,566.87 L NET INCOME 1,870,784.71 ,1,362,262.67 1,629,826.57 (267,563.90) 2,735,787.50 L � c