cp12-28-1993 cAdh Ah Ah
SUNDAY
MONDAY
TUESDAY
-26-
-27-
-28-
MOVING WEER FOR ALL CITY HAIJ
DEPARTMENTS TO NEW CITY CENTEE
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Noon - Safety Council Meeting
1:00 P.M. - Utilities Commissi
n
Meeting at Utilities
HUTCHINSON
CITY
2:00 P.M. - Open Bids at City
CALENDAR
Hall for Car Impounding
Contract
Week of
7:30 P.M. - City Council
Meeting in New City
Dec. 26 to Jan.
1
Center "
1 90!9 3
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-29-
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-30-
-31-
-1-
4
NEW YEAR'S EVE
NEW YEAR'S DAY
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�I
ALL CITY OFFICES CLOSED
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_
• AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 28, 1993
1. CALL TO ORDER - 7:30 P.M.
2. INVOCATION - Rev. Jon Lindekugel, Christ the King Lutheran
Church
3. CONSIDERATION OF MINUTES
Regular Meeting of December 14, 1993 and Special Meeting of
December 6, 1993
Action - Approve as distributed - Approve as amended
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FINANCIAL REPORT - NOVEMBER 1993
2.
is
3.
4.
5.
(b) AP
1.
2.
3.
HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY
MINUTES OF NOVEMBER 16, 1993 AND DECEMBER 2, 1993
HUTCHINSON HOUSING, INC. MINUTES OF NOVEMBER 16, 1993
PLANNING COMMISSION MINUTES OF NOVEMBER 16, 1993
HOSPITAL /NURSING HOME BOARD MINUTES OF SEPTEMBER 21,
1993; OCTOBER 19, 1993; AND NOVEMBER 16, 1993
PLICATION FOR,SNOW REMOVAL PERMIT
JAMIE EMANS 4. REINER LANDSCAPING
G & G MOW & TRIM 5. RANDY PETERSON
ERICKSON & TEMPLIN 6. JUUL CONTRACTING
(c) REPORT OF CITY INVESTMENTS
(d) APPOINTMENTS TO BOARDS
1. JOEL KRAFT TO HRA
2. LARRY LADD TO PIONEERLAND LIBRARY BOARD
• Action - Motion to order report and minutes filed, issue
permits and ratify appointments
CITY COUNCIL AGENDA - DECEMBER 28, 1993 •
5. PUBLIC HEARING
None
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) PRESENTATION ON BIOSOLIDS MANAGEMENT FACILITIES STUDY BY
ED NEVERS OF RUST ENGINEERING
Action -
(b) CONSIDERATION OF REQUEST FOR POSTED RESTRICTED PARKING
Action - Motion to reject - Motion to approve - Motion to
refer to Police Department and City Engineer for
recommendation
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 93 -96 - AN ORDINANCE OF THE CITY OF
HUTCHINSON, MINNESOTA, REPEALING SECTION 2.54 OF THE CITY
CODE BY SUBSTITUTING REVISED SECTION 2.54 ENTITLED
"PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY
BOARD" AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND •
SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY
PROVISIONS
Action - Motion to reject - Motion to waive second
reading and adopt
(b) RESOLUTION NO. 10110 - AUTHORIZATION TO TRANSFER FUNDS
FROM CITY OF HUTCHINSON CAPITAL FUND, GENERAL FUND AND
WATER /SEWER FUNDS TO CITY HALL CONSTRUCTION FUND
Action - Motion to reject - Motion to waive reading and
adopt
(c) RESOLUTION NO. 10111 - RESOLUTION TO SUBSTITUTE PLEDGED
SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN OF
HUTCHINSON, MINNESOTA
Action - Motion to reject - Motion to waive reading and
adopt
(d) RESOLUTION NO. 10112 - RESOLUTION TO RELEASE PLEDGED
SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN OF
HUTCHINSON, MINNESOTA
Action - Motion to reject - Motion to waive reading /adopt •
2
0 CITY COUNCIL AGENDA - DECEMBER 28, 1993
(e) RESOLUTION NO. 10113 - RESOLUTION TO SUBSTITUTE PLEDGED
SECURITIES TO CITIZENS BANK & TRUST OF HUTCHINSON,
MINNESOTA
Action - Motion to reject - Motion to waive reading and
adopt
(f) RESOLUTION NO. 10114 - RESOLUTION FOR PURCHASE
Action - Motion to reject - Motion to waive reading and
adopt
8. UNFINISHED BUSINESS
(a) REVIEW OF AGREEMENT WITH MELVIN KLOCKMANN FOR REPAIR OF
SUPERSTRUCTURE AT 830 ELM STREET
Action - Motion to reject - Motion to approve agreement
(b) CONSIDERATION OF AIRPORT HANGAR POLICY (DEFERRED
DECEMBER 14, 1993)
Action - Motion to reject - Motion to approve policy
• (c) DISCUSSION OF RECOMMENDATIONS FROM DIRECTORS FOR SALVAGE
OF OLD CITY HALL FURNISHINGS
•
Action -
(d) REVIEW OF CITY HALL BIDS FOR PURCHASE OF STRUCTURES OR
DEMOLITION AND REMOVAL OF STRUCTURES (DEFERRED DECEMBER
14, 1993)
Action -
(e) DISCUSSION OF FAIRGROUND ISSUES
Action -
(f) CONSIDERATION OF INCREASED COMPENSATION FOR UTILITIES
COMMISSION BOARD (DEFERRED DECEMBER 14, 1993)
Action - Motion to reject - Motion to approve
9
CITY COUNCIL AGENDA - DECEMBER 28, 1993
9. NEW BUSINESS
(a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
Action - Motion to authorize extension of payment period
- Motion to authorize discontinuation of service
(b) CONSIDERATION OF AWARDING BID FOR CAR IMPOUNDING CONTRACT
Action - Motion to reject - Motion to approve and enter
into contract
(c) CONSIDERATION OF AUTHORIZATION TO INVEST IN LONG TERM
SECURITY
Action - Motion to reject - Motion to approve
(d) CONSIDERATION OF HUTCHINSON CABLE RATE REGULATION
POLICIES AND PROCEDURES
Action - Motion to reject - Motion to approve - Motion to
waive reading and adopt Resolution #ltjl?
(e) CONSIDERATION OF
CHANGE ORDER NO. 3
FOR CITY CENTER
.
Action - Motion
to reject - Motion
to approve
(f) CONSIDERATION OF EXECUTING A QUIT CLAIM DEED FOR B & G
CARTAGE & WAREHOUSE
Action - Motion to reject - Motion to approve
(g) CONSIDERATION OF DECLARATION OF RESTRICTIONS FOR
HUTCHINSON DOWNTOWN REDEVELOPMENT- -PHASE I (SHOPKO
STORES, INC.)
Action - Motion to reject - Motion to approve and enter
into agreement
(h) CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR BIDS ON
TWO 1994 POLICE PATROL CARS
Action - Motion to reject - Motion to approve
4
•
0 CITY COUNCIL AGENDA - DECEMBER 28, 1993
(i) CONSIDERATION OF REZONING ANNEXED WIGEN PROPERTY FROM R -1
TO C -4 WITH REQUEST OF CITY STAFF AND FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION
Action - Motion to reject - Motion to approve - Motion to
waive first reading of Ordinance and set second reading
for January 11, 1994
(j) CONSIDERATION OF FINAL PLAT OF WALNUT RIDGE TOWNHOUSES
SUBMITTED BY JUNE REDMAN WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION
Action - Motion to reject - Motion to approve - Motion to
waive reading and adopt Resolution No. 10115
(k) CONSIDERATION OF VACATION OF EASEMENTS OF WALNUT RIDGE
TOWNHOUSES SUBMITTED BY JUNE REDMAN WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION
Action - Motion to reject - Motion to approve - Motion to
waive first reading of Ordinance and set second reading
for January 11, 1994
• (1) CONSIDERATION OF VARIANCE ON STONEY POINT ROAD AND SCHOOL
ROAD REQUESTED BY GREG AND DORI HANSON WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION FOR SIDE YARD
VARIANCE ON SCHOOL ROAD AND UNFAVORABLE RECOMMENDATION BY
PLANNING COMMISSION FOR FRONT YARD VARIANCE ON STONEY
POINT ROAD
•
Action - Motion to reject - Motion to approve - Motion to
waive reading and adopt Resolution No. 10116
(m) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE 1974
ARTCRAFT MOBILE HOME ONTO LOT IN COUNTRY CLUB TERRACE
REQUESTED BY EXCELSIOR HOMES WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION
Action - Motion to reject - Motion to approve - Motion to
waive reading and adopt Resolution No. 10117
(n) CONSIDERATION OF INTERFUND LOAN FROM WATER /SEWER FUND TO
LIQUOR FUND
Action - Motion to reject - Motion to approve - Motion to
waive reading and adopt Resolution No. 10118
5
CITY COUNCIL AGENDA - DECEMBER 28, 1993
(o) CONSIDERATION OF ANNUAL WAGE ADJUSTMENT FOR 1994
Action -
(p) CONSIDERATION OF HCDC POLICY FOR APPROVAL OF SMALL CITIES
DEVELOPMENT PROGRAM SATISFACTIONS AND SUBORDINATIONS
Action - Motion to reject - Motion to approve policy
10. MISCELLANEOUS
(a) COMMUNICATIONS
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from
appropriate funds
12. ADJOURNMENT
0
6 0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 14, 1993
1. The meeting was called to order at 7:30 P.M. by Mayor Ackland.
The following were present: Mayor Paul L. Ackland, Councilmen
Craig Lenz, John Mlinar, Marlin Torgerson, and Don Erickson.
Also present: City Administrator Gary D. Plotz, Director of
Engineering John Rodeberg, and City Attorney G. Barry
Anderson.
2. The invocation was given by the Reverend Randy Chrissis.
3. MINUTES
The minutes of the regular meeting of November 23, 1993 and
bid opening of December 6, 1993 were approved as distributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
3. SENIOR ADVISORY BOARD MINUTES OF OCTOBER 20, 1993
(b) APPLICATION FOR SNOW REMOVAL PERMIT
1. GENE BETKER 2. RON HANSEN
3. DIAMOND FIVE
(c) CIGARETTE LICENSES FOR 1994
(d) GAMBLING LICENSES FOR 1994
The motion to order the report and minutes filed and to
issue permits/ licenses was made by Councilman Torgerson,
seconded by Councilman Lenz and unanimously carried.
5. PUBLIC HEARING
(a) PROPOSED AMENDMENT TO DEVELOPMENT DISTRICT NO. 4 AND TAX
INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING
DISTRICT NO. 7
Mayor Ackland called the hearing to order at 5:00 P.M.
• and read the Notice of Hearing, Publication No. 4592.
Administrator Plotz reported the Tax Increment Financing
N
1.
BUILDING
OFFICIAL'S
REPORT
- NOVEMBER 1993
2.
AIRPORT
COMMISSION
MINUTES
OF NOVEMBER 29, 1993
3. SENIOR ADVISORY BOARD MINUTES OF OCTOBER 20, 1993
(b) APPLICATION FOR SNOW REMOVAL PERMIT
1. GENE BETKER 2. RON HANSEN
3. DIAMOND FIVE
(c) CIGARETTE LICENSES FOR 1994
(d) GAMBLING LICENSES FOR 1994
The motion to order the report and minutes filed and to
issue permits/ licenses was made by Councilman Torgerson,
seconded by Councilman Lenz and unanimously carried.
5. PUBLIC HEARING
(a) PROPOSED AMENDMENT TO DEVELOPMENT DISTRICT NO. 4 AND TAX
INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING
DISTRICT NO. 7
Mayor Ackland called the hearing to order at 5:00 P.M.
• and read the Notice of Hearing, Publication No. 4592.
Administrator Plotz reported the Tax Increment Financing
N
CITY COUNCIL MINUTES - DECEMBER 14, 1993
0
Plan was presented to the Planning Commission, HCDC,
School Board, and County Commissioners, and it received
favorable approval from all the entities.
Mark Ruff of Publicorp, Inc. explained the purpose of the
hearing was to establish a tax increment district for the
Prince of Peace housing project. Although the City will
not issue bonds for the housing project, it will receive
a tax revenue over the life of the project. A district
exists for the maximum of 25 years.
The motion to close the hearing at 8:12 P.M. was made by
Councilman Torgerson, seconded by Councilman Lenz and
unanimously carried.
The motion to approve the Tax Increment Financing Plan
and to waive reading and adopt Resolution No. 10094 was
made by Councilman Mlinar, seconded by Councilman
Torgerson and unanimously carried.
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) DISCUSSION OF SOUTH GRADE ROAD /OTTER LAKE CROSSING BY
RUST ENGINEERING i
Gene Anderson from Rust Engineering gave a presentation
on the project for South Grade Road and across Otter
Lake. He stated the MPCA required an environmental
assessment worksheet for the sewer extension.
Following discussion of costs, the motion to approve the
environmental assessment worksheet and permit application
was made by Councilman Torgerson, seconded by Councilman
Erickson and unanimously carried.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 93 -95 - AN ORDINANCE OF THE CITY OF
HUTCHINSON, MINNESOTA, AMENDING SECTION 2.58 COVERING
HOSPITAL AND NURSING HOME OPERATIONS AND ADOPTED, BY
REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH,
AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
The motion to waive second reading and adopt Ordinance
No. 93 -95 was made by Councilman Erickson, seconded by
Councilman Mlinar and unanimously carried.
2
• CITY COUNCIL MINUTES - DECEMBER 14, 1993
(b) ORDINANCE NO. 93 -96 - AN ORDINANCE OF THE CITY OF
HUTCHINSON, MINNESOTA, REPEALING SECTION 2.54 OF THE CITY
CODE BY SUBSTITUTING REVISED SECTION 2.54 ENTITLED
"PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY
BOARD" AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND
SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY
PROVISIONS
The motion to waive first reading of Ordinance No. 93 -96
and set second reading for December 28, 1993 was made by
Councilman Lenz, seconded by Councilman Erickson and
unanimously carried.
(c) RESOLUTION NO. 10095 - RESOLUTION DECLARING OFFICE OF
COUNCIL MEMBER VACANT
The motion to waive reading and adopt Resolution No.
10095 was made by Councilman Mlinar, seconded by
Councilman Lenz and unanimously carried.
(d) RESOLUTION NO. 10096 - RESOLUTION FOR PURCHASE
The motion to waive reading and adopt Resolution No.
10096 was made by Councilman Mlinar, seconded by
Councilman Lenz and unanimously carried.
(e) RESOLUTION NO. 10097 - RESOLUTION TRANSFERRING $70,000
FROM LIQUOR FUND TO GENERAL FUND
The motion to waive reading and adopt Resolution No.
10097 was made by Councilman Erickson, seconded by
Councilman Lenz and unanimously carried.
(f) RESOLUTION NO. 10098 - RESOLUTION TO ACCEPT PLEDGED
SECURITIES FROM FIRST STATE FEDERAL SAVINGS & LOAN OF
HUTCHINSON, MINNESOTA
The motion to waive reading and adopt Resolution No.
10098 was made by Councilman Mlinar, seconded by
Councilman Erickson and unanimously carried.
(g) RESOLUTION NO. 10099 - 1994 TAX LEVY FOR CITY OF
HUTCHINSON
Finance Director Kenneth B. Merrill reported the Truth In
Taxation public hearing was held on December 6, 1993. At
a special budget meeting tonight the City Council
reviewed the 1994 budget and reduced the tax levy by
• $100,000.00.
3
CITY COUNCIL MINUTES - DECEMBER 14, 1993
The motion to waive reading and adopt amended Resolution
No. 10099 was made by Councilman Erickson, seconded by
Councilman Lenz and unanimously carried.
(h) RESOLUTION NO. 10100 - RESOLUTION ADOPTING GENERAL FUND
BUDGET FOR FISCAL YEAR 1994
Finance Director Merrill noted that after a review of the
general fund budget, the Council decided to adjust the
use of the fund balance. A reduction of $100,000.00 was
made in the budget, with $85,000.00 from the capital fund
equipment and $15,000.00 from the contingency fund.
The motion to waive reading and adopt amended Resolution
No. 10100 was made by Councilman Torgerson, seconded by
Councilman Mlinar and unanimously carried.
8. UNFINISHED BUSINESS
(a) REVIEW OF DEMOLITION OF SUPERSTRUCTURE AT 830 ELM STREET
(MELVIN KLOCKMANN PROPERTY)
Attorney Anderson reported he had reached an agreement
with Mr. Klockmann and his attorney regarding repair of
the structure. A copy of the agreement will be presented
to the City Council at the December 28, 1993 meeting.
(b) CONSIDERATION OF REQUEST BY AUGUSTA HOUSING MANAGEMENT
COMPANY FOR TAX INCREMENT FINANCING FOR REDEVELOPMENT
(WITHDRAWN NOVEMBER 9, 1993)
The City Administrator stated Attorney Ron McGraw had
requested this item be withdrawn from the agenda until
January 1994.
The motion to approve the request was made by Councilman
Mlinar, seconded by Councilman Lenz and unanimously
carried.
9. NEW BUSINESS
(a) CONSIDERATION OF AIRPORT HANGAR POLICY
Following discussion of the airport hangar policy, the
motion to defer to the December 28, 1993 meeting was made
by Councilman Mlinar, seconded by Councilman Lenz and
unanimously carried.
4
1]
0 CITY COUNCIL MINUTES - DECEMBER 14, 1993
(b) CONSIDERATION OF ESTABLISHING MEETING TIME FOR SPECIAL
CITY COUNCIL ORGANIZATIONAL MEETING ON JANUARY 3, 1994
The motion to set the organizational Council meeting on
January 3, 1994, at 5:00 P.M. was made by Councilman
Mlinar, seconded by Councilman Torgerson and unanimously
carried.
(c) CONSIDERATION OF AWARDING BID FOR PURCHASE OF LOGS AND
LIMBS
The motion to approve and award contract to Randy's Tree
Service for $710.00 was made by Councilman Lenz, seconded
by Councilman Mlinar and unanimously carried.
(d) CONSIDERATION OF SUBDIVISION AGREEMENT FOR ISLAND VIEW
HEIGHTS FIRST ADDITION
The motion to approve the subdivision agreement was made
by Councilman Erickson, seconded by Councilman Lenz and
unanimously carried.
(e) REVIEW OF CITY HALL BIDS FOR PURCHASE OF STRUCTURES OR
• DEMOLITION AND REMOVAL OF STRUCTURES
P
It was reported three demolition bids were received, but
no bids for purchase of the building. Following
discussion of salvage of furnishings in the old building,
the motion to table to the December 28, 1993 meeting for
a recommendation from staff was made by Councilman Lenz,
seconded by Councilman Mlinar and unanimously carried.
(f) CONSIDERATION OF REQUEST TO PURCHASE TWO COPY MACHINES
Following discussion, the motion to approve the purchase
was made by Councilman Torgerson, seconded by Councilman
Mlinar and unanimously carried.
The motion that the payment come from the 1993
contingency fund was made by Councilman Mlinar, seconded
by Councilman Erickson and unanimously carried.
(g) CONSIDERATION OF REQUEST TO PURCHASE COMPUTER NETWORK
Following discussion, the motion to approve the purchase
with payment from the 1993 contingency fund was made by
Councilman Lenz, seconded by Councilman Torgerson and
unanimously carried.
5
CITY COUNCIL MINUTES - DECEMBER 14, 1993
(h) CONSIDERATION OF CHANGE ORDER NO. 1, LETTING NO. 12,
PROJECT NO. 92 -18 (INDUSTRIAL BOULEVARD)
It was reported this project was 100 percent City
cost. Following discussion, the motion to postpone was
made by Councilman Erickson, seconded by Councilman
Mlinar and unanimously carried.
The amendment to the motion to pay the contractor and to
contact the Utilities for reimbursement was made by
Councilman Torgerson, seconded by Councilman Mlinar and
unanimously carried.
(i) CONSIDERATION OF REVISED RESOLUTION CALLING FOR HEARING
(PROJECT NO. 94 -03, LAKEWOOD DRIVE)
Engineer Rodeberg requested to revise the hearing date
for Project No. 940 -03 to January 11, 1994 at 8:00 P.M.
The motion to approve and set hearing date for January
11, 1994, at 8:00 P.M. and to waive reading and adopt
Resolution No. 10101 was made by Councilman Erickson,
seconded by Councilman Mlinar and unanimously carried.
(j) CONSIDERATION OF ORDERING PREPARATION OF REPORT ON •
IMPROVEMENT PROJECT NO. 94 -08 (HARMONY LANE /LINCOLN
AVENUE)
The motion to approve preparation of report and to waive
reading and adopt Resolution No. 10102 was made by
Councilman Torgerson, seconded by Councilman Erickson and
unanimously carried.
(k) CONSIDERATION OF ORDERING PREPARATION OF REPORT ON
IMPROVEMENT PROJECT NO. 94 -09 (ARCH STREET /4TH AVENUE NE)
The motion to approve preparation of report and to waive
reading and adopt Resolution No. 10103 was made by
Councilman Torgerson, seconded by Councilman Erickson and
unanimously carried.
(1) CONSIDERATION OF ORDERING PREPARATION OF REPORT ON
IMPROVEMENT PROJECT NO. 94 -10 (1994 SIDEWALK IMP.)
The motion to approve preparation of report and to waive
reading and adopt Resolution No. 10104 was made by
Councilman Torgerson, seconded by Councilman Erickson and
unanimously carried.
6 0
. CITY COUNCIL MINUTES - DECEMBER 14, 1993
(m) CONSIDERATION OF ORDERING PREPARATION OF REPORT ON
IMPROVEMENT PROJECT NO. 94 -11 - 94 -17 (1994 PAVING
PROGRAM)
The motion to approve preparation of report and to waive
reading and adopt Resolution No. 10105 was made by
Councilman Torgerson, seconded by Councilman Erickson and
unanimously carried.
(n) CONSIDERATION OF ORDERING PREPARATION OF REPORT ON
IMPROVEMENT PROJECT NO. 94 -21 (FIFTH AVENUE NE)
The motion to approve preparation of report and to waive
reading and adopt Resolution No. 10106 was made by
Councilman Torgerson, seconded by Councilman Erickson and
unanimously carried.
(o) CONSIDERATION OF ORDERING PREPARATION OF REPORT ON
IMPROVEMENT PROJECT NO. 94 -22 (PROSPECT STREET)
The motion to approve preparation of report and to waive
reading and adopt Resolution No. 10107 was made by
Councilman Torgerson, seconded by Councilman Erickson and
• unanimously carried.
(p) CONSIDERATION OF ORDERING PREPARATION OF REPORT ON
IMPROVEMENT PROJECT NO. 94 -23 (SIXTH AVENUE NE)
•
The motion to approve preparation of report and to waive
reading and adopt Resolution No. 10108 was made by
Councilman Torgerson, seconded by Councilman Erickson and
unanimously carried.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
1. COUNTY TAX ON OUT -OF- COUNTY GARBAGE
Administrator Plotz commented on the recent meeting of
the Solid Waste Management Committee. He reported the
committee is proposing to remove the current .50 per
cubic yard fee from in- county garbage and charge the .50
fee for out -of- county garbage. A recommendation will be
presented at the January 10, 1994 meeting. Another item
to be considered at the January meeting is a County
funded co- composting study for sludge and yard waste
mixed.
7
CITY COUNCIL MINUTES - DECEMBER 14, 1993 •
2. LIQUOR STORE MANAGER
Mr. Plotz reported interviews were held and a selection
made for the liquor store manager. He commented on the
proposed incentive plan for the manager which would be
based on net profit for additional performance pay. The
City Administrator requested the Council to adopt a
Resolution establishing the 1994 compensation for the new
liquor store manager.
Following discussion, the motion to waive reading and
adopt Resolution No. 10109 was made by Councilman
Torgerson, seconded by Councilman Erickson and
unanimously carried.
3. WELL PROBLEM AT WILDLIFE SANCTUARY
The City Administrator noted the problem with the well in
the wildlife sanctuary. He had received a $1,900.00
quote to repair the well and suggested splitting the cost
on a 50/50 basis with the Gopher Campfire. After
discussion, it was the consensus of the Council that the
City Attorney draft a new maintenance agreement to
present at a future meeting. •
4. PEDDLERS /SOLICITORS LICENSE
Mr. Plotz presented a request by Walter J. Shrader, dba
WVS Marketing, for a Peddlers /Solicitors License. The
motion to approve and issue the license was made by
Councilman Mlinar, seconded by Councilman Torgerson and
unanimously carried.
REQUEST FOR INCREASED COMPENSATION FOR HUTCHINSON
UTILITIES COMMISSION
Administrator Plotz mentioned the Hutchinson Utilities
Commission had requested increased compensation for their
services by $56 per month, pending Council action. After
discussion, it was the consensus of the Council to have
a salary survey conducted of other communities for a
comparison.
The motion to defer to the next meeting for additional
information was made by Councilman Lenz, seconded by
Councilman Mlinar and unanimously carried.
6. 1994 WAGE ADJUSTMENTS
8 •
• CITY COUNCIL MINUTES - DECEMBER 14, 1993
Mr. Plotz made reference to the memorandum regarding 1994
wage adjustments. The Council requested additional
information and input from staff before taking action.
7. MEETING WITH COUNTY COMMISSIONERS ON TRI- COUNTY
FACILITY
Everyone was reminded of the meeting on December 15 with
the County Commissioners to discuss the proposed tri-
county maintenance facility.
(b) COMMUNICATIONS FROM COUNCILMAN JOHN MLINAR
Councilman Mlinar commented on the method used by the
City Assessor to determine property value and
assessments.
(c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Engineer Rodeberg recommended the City pull out the loose
rocks in the Carrigan retaining wall and put plants in
the sand to hold the rock in place. The cost would be
approximately $200.00, and the work could be done in the
. spring.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion to approve the claims and authorize payment
from the appropriate funds was made by Councilman Mlinar,
seconded by Councilman Torgerson and unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 9:50
P.M.
PJ
MINUTES
• SPECIAL MEETING - HUTCHINSON CITY COUNCIL
MONDAY, DECEMBER 6, 1993
The special meeting for the Truth In Taxation Public Hearing was
called to order at 5:00 P.M. by Mayor Ackland. The following were
present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar,
Marlin Torgerson, and Don Erickson. Also present: Administrator
Gary D. Plotz and Finance Director Kenneth B. Merrill.
Mayor Ackland read the Notice of Public Hearing which explained the
purpose of the meeting was to present the City's 1994 budget and
the amount of property taxes it is proposing to collect to pay for
the cost of services the City will provide in 1994.
Finance Director Merrill made a presentation on "truth in taxation"
and noted the increases and decreases of the total budget, which
included employee salaries and benefits as well as the cost of
consultants and other independent contractors for the previous
year, the current year, and the proposed budget year. It was
stated that the liquor store, the water and sewer department, and
the City garage were not included in the report since they raise
their own revenue and are not maintained by tax dollars.
• Tom Wick, 1143 Fairway Avenue, inquired if all of the budget
numbers shown for 1992 -93 were expended. He wondered how close
they were to the actual budget and what was anticipated for 1993.
Director Merrill responded the figures were actual 1992 revenues
and expenditures, and they exceeded the 1992 budget. He stated the
City anticipated a deficit because of an anticipated carryover from
State monies received in December 1992.
Earl Fitzloff, 615 Merrill Street, asked about comparison numbers
on property assessed values which were levied for 1992 and 1993.
He commented on the assessor's market value in 1992, 1993 and 1994
and the increase in total assessed valuation of the same years.
He could not understand why the taxes had to be increased to meet
the budget. Mr. Fitzloff inquired if the taxpayers were picking up
any of the tax increment financing since the City does not get any
benefit from tax increment financing property for a period of 10
years.
Mr. Merrill stated there was an 11 percent increase in City taxes
over 1993.
Dennis Bergquist, 1155 Fairway Avenue, commented there was not much
increase in the number of City employees. He wondered if there
were things the City enjoyed that were beyond the means of the tax
payers.
•
CITY COUNCIL MINUTES — DECEMBER 6, 1993
•
Wayne Anderson asked if there had been any comparison in size to
other cities.
Director Merrill commented the City does not do a comparison, but
the State does. It is very difficult to compare cities because of
the difference from one community to another.
Councilman Torgerson noted that several years ago the City cut
unnecessary services from its budget. It has been necessary to
hire outside consultants to keep up with the work in the
Engineering Department because of the growth in the community.
Capital improvements have been cut, and the budget is being
strained. He commented $600,000.00 was cut out of this year's
budget.
An unidentified gentleman stated he purchased his house in 1965.
His taxes have gone way up, and he wondered what has caused the
increase. In the last three years the property value increased
$11,000.
Mr. Merrill stated the property value increase was 20 -22 percent.
He made reference to the formula applied against the property. The
County Assessor reevaluates property every four years.
Orville Rusch, 245 College Avenue, commented on obtaining a permit •
for his garage a few years ago. The value has gone from $6,000.00
to $10,000.00.
Administrator Plotz mentioned that once a year the City Council
holds a Board of Review to review valuations of property. The
Assessor is present at the meeting to review the assessments and
make any necessary adjustments.
Richard Pullen, 1205 Fairway Avenue, noted his five year old house
had experienced a 33 percent increase and a 10 percent valuation
increase. This was greater than the County or School District.
Since Fairway Avenue is a private street, the City does not
maintain it. He felt the residents on Fairway Avenue should be
given a break or adjustment.
The Finance Director stated there was a 10 percent increase in the
general fund for 1994 as compared to 1993.
The City Administrator noted there was a shift of dollars collected
from taxes in the rural area versus Hutchinson. Since agricultural
land has gone down in value, the shift has gone to the city. The
city value is going up faster than small towns, and homes are
assessed 75 -90 percent. The State Legislature determines the
formula for taxing purposes. •
2
CITY COUNCIL MINUTES - DECEMBER 6, 1993
Mayor Ackland stated the County Assessor's 1995 assessed valuation
increase will be 5 -10 percent.
Councilman Mlinar pointed out the 1994 budget and tax levy would be
adopted on December 14, 1993. Therefore, it could be decreased,
but it would not be increased over the stated tax levy.
A gentleman suggested cutting the employees' budget. He complained
about the use of City equipment and the lack of police officers on
the north end of town.
The motion to close the hearing at 6:15 P.M. was made by Councilman
Erickson, seconded by Councilman Mlinar and unanimously carried.
The motion to hold a special budget meeting at 5:00 P.M. on
December 14, 1993, was made by Councilman Mlinar, seconded by
Councilman Erickson and unanimously carried.
The meeting adjourned at 6:20 P.M.
E
• 3
E10VEMBER 1993
REVENUE REPORT - GENERAL
CITY OF HUTCHINSON FINANCIAL STATEMENTS
1993
NOV. YEAR TO ADOPTED
ACTUAL DATE ACTUAL BUDGET
NOVEMBER 1993
BALANCE PERCENTAGE
REMAINING USED
TAXES
550,000.00
1,156,521.37
1,897,032.00
740,510.63
61.0%
LICENSES 18,Oni.56
15,545.85
28,765.48
22,650.00
(6,115.48)
127.0%
PERMITS AND FEES
3,391.70
191,793.15
127,400.00
(64,393.15)
150.5%
INTERGOVERNMENT REVENUE
19,988.58
1,285,640.07
1,258,800.00
(26,840.07)
102.1%
CHARGES FOR SERVICES
282,268.87
785,734.95
783,575.00
(2,159.95)
100.3%
FINES & FORFEITS
6,256.57
52,345.79
50,800.00
(1,545.79)
103.0%
MISCELLANEOUS REVENUES
11,614.54
188,217.29
140,301.00
(47,916.29)
134.2%
CONTRIBUTIONS FROM OTHER FoINDS
50,000.00
333,506.73
517,000.00
183,493.27
64.5%
REVENUE FOR OTHER AGENCIES
0.00
2,288.91
250.00
(2,038.91)
915.6%
TOTAL
935,674.41
4,024,813.74
4,797,808.00
772,994.26
83.9%
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
2,297.40
44,559.50
44,800.00:°
240.50
99.5%
CITY ADMINISTRATOR
15,464.20
177,871.30
184,722.00
6,850.70
96.3%
ELECTIONS
3,391.70
4,863.50
5,980.00
1,116.50
81.3%
FINANCE
20,256.50
250,267.60
262,239.00
11,971.40
95.4%
MOTOR VEHICE
6,541.70
80,308.50
67,056.00
(13,252.50)
119.8%
ASSESSING
22,900.00
22,900.00
23,000.00
100.00
99.6%
LEGAL
3,700.90
49,258.50
53,800.00
4,541.50
91.6%
240.20
11,013.20
6,950.00
(4,063.20)
158.5%
�LANNING
OLICE DEPARTMENT
150,776.40
1,217,281.10
1,151,811.00
(65,470.10)
105.7%
SCHOOL LIAISON OFFICER
2,854.30
35,519.50
36,130.00
610.50
98.3%
EMERGENCY MANAGEMENT
0.00
35.50
1,750.00
1,714.50
2.0%
SAFETY COUNCIL
250.00
250.00
250.00
0.00
100.0%
FIRE DEPARTMENT
12,710.70
139,565.10
160,139.00
20,573.90
87.2%
FIRE MARSHAL
3,552.50
19,991.10
29,969.00
9,977.90
66.7%
BUILDING INSPECTION
9,106.30
101,680.20
104,208.00
2,527.80
97.6%
ENGINEERING
27,600.70
263,505.10
306,651.00
43,145.90
85.9%
STREETS & ALLEYS
75,711.80
411,656.80
459,801.00
48,144.20
89.5%
STREET MAINTENANCE A/C
7,283.40
61,752.00
80,000.00
18,248.00
77.2%
CITY HALL
3,179.50
40,979.00
49,203.00
8,224.00
83.3%
PARK /REC ADMIN.
9,093.70
114,556.90
111,859.00
(2,697.90)
102.4%
RECREATION
6,100.10
164,541.40
181,008.00
16,466.60
90.9%
SENIOR CITIZENS CENTER
5,261.60
74,784.60
92,572.00
17,787.40
80.8%
CIVIC ARENA
19,934.60
136,836.10
130,304.00
(6,532.10)
105.0%
PARK DEPARTMENT
78,613.50
550,466.50
489,603.00
(60,863.50)
112.4%
RECREATION BUILDING
3,654.90
74,042.40
71,871.00
(2,171.40)
103.0%
STREAMBANK PROGRAM GRANT
895.00
6,273.30
0.00
(6,273.30)
0.0%
LIBRARY
2,196.10
83,228.20
85,204.00
1,975.80
97.7%
CEMETERY
5,126.40
63,083.20
66,976.00
3,892.80
94.2%
DEBT SERVICE
700.00
14,700.00
43,235.00
28,535.00
34.0%
AIRPORT
3,035.20
121,339.20
51,750.00
(69,589.20)
234.5%
TRANSIT
7,455.70
107,214.50
114,640.00
7,425.50
93.5%
COMMUNITY DEVELOPMENT
3,365.40
47,638.20
32,570.00
(15,068.20)
146.3%
C.D.P. COORDINATOR LOAN
2,769.80
77,515.70
0.00
(77,515.70)
ERR
ALLOCATED
14,593.30
335,195.00
406,932.00
71,737.00
82.4%
TOTAL 530,613.50 4,904,672.70 4,906,983.00 2,310.30 100.0%
4- A . (2)
.#
NOVEMBER 1993 CITY OF HUTCHINSON FINANCIAL REPORT - 1993 NOVEMBER
ENTERPRISE FUNDS
REVENUE REPORT - LIQUOR FUND NOV. YEAR TO ADOPTED BALANCE PERCEN
ACTUAL DATE ACTUAL BUDGET REMAINING USED
LIQUOR SALES
47,945.16
457,258.94
530,000.00
72,741.06
86.3%
WINE SALES
18,016.45
133,972.82
156,000.00
22,027.18
85.9%
BEER SALES
63,379.20
754,677.37
860,000.00
105,322.63
87.8%
BEER DEPOSIT
(21.62)
(526.28)
0.00
526.28
ERR
MISC. SALES
4,491.20
57,722.06
54,000.00
(3,722.06)
106.9%
LOTTERY SALES
(557.00)
2,375.44
4,000.00
1,624.56
59.4%
INTEREST
408.74
12,894.38
1,500.00
(11,394.38)
859.6%
REFUNDS & REIMBURSEMENTS
0.00
1,191.69
0.00
(1,191.69)
ERR
BOND SALES
0.00
0.00
350,000.00
350,000.00
0.0%
CASH DISCOUNTS
(400.59)
(7,715.56)
(2,100.00)
5,615.56
367.4%
TOTAL
133,261.54
1,411,850.86
1,953,400.00
541,549.14
72.3%
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
10,139.75
146,314.71
140,708.00
(5,606.71)
104.0%
EPAR & MAINTENANCE
234.16
3,849.61
2,300.00
(1,549.61)
167.4%
OTHER SERVICES & CHARGES
3,878.69
46,770.66
42,250.00
(4,520.66)
110.7%
MISCELLANEOUS
0.00
738.32
17,600.00
16,861.68
4.2%
DEBT SERVICE
0.00
0.00
17,000.00
17,000.00
0.0%
TRANSFERS
50,000.00
50,000.00
120,000.00
70,000.00
41.7%
COST OF SALES
123,672.32
1,157,537.88
1,223,100.00
65,562.12
9416
OTHER
0.00
100.00
4,500.00
4,400.00
2
CAPITAL OUTLAY
0.00
314,701.28
438,000.00
123,298.72
0.0%
TOTAL
187,924.92
1,720,012.46
2,005,458.00
285,445.54
85.8%
REVENUE REPORT - WATER
SEWER /FUND
RECYCLE BAGS
48.00
1,473.45
0.00
(1,473.45)
0.0%
WATER SALES
42,125.29
459,500.57
540,000.00
80,499.43
85.1%
WATER TREATMENT SURCHARGE
(3,004.41)
(8,618.87)
WATER METER
750.00
15,294.00
8,000.00
(7,294.00)
191.2%
REFUSE SERVICES
41,637.66
382,976.39
418,000.00
35,023.61
91.6%
REFUSE SURCHARGE
4,796.12
44,057.94
50,000.00
5,942.06
88.1%
REFUSE STICKER SALES
52.00
1,389.00
COMPOST CREDIT
(673.84)
(2,575.94)
SEWER SERVICES
123,019.51
1,658,374.37
1,590,000.00
(68,374.37)
104.3%
PENALTY CHARGES
904.56
17,365.16
15,000.00
(2,365.16)
115.8%
INTEREST EARNED
0.00
23,900.34
120,000.00
96,099.66
19.9%
S C 0 R E
77,843.35
113,040.00
35,196.65
68.9%
REFUNDS & REIMBURSEMENTS
15.00
6,770.94
3,000.00
(3,770.94)
225.7%
PROCEEDS FROM BOND SALE
572,524.50
700,000.00
127,475.50
81.8%
OTHER
700.00
5,992.62
2,000.00
(3,992.62)
299.6%
TOTAL
210,369.89
3,256,267.82
3,559,040.00
302,772.18
91.5%
EXPENSE REPORT - WATER
•
SEWER /FUND
REFUSE
31,632.75
502,241.62
413,040.00
(89,201.62)
121.6%
WATER
73,200.08
1,209,896.73
1,556,053.00
346,156.27
77.8%
SEWER
233,398.82
1,257,212.72
1,953,220.00
696,007.28
64.4%
TOTAL
338,231.65
2,969,351.07
3,922,313.00
952,961.93
75.7%
lot
i
LJ
•
NOVEMBER 1993
CITY OF HUTCHINSON FINANCIAL REPORTS
NOVEMBER 1993
YOUTH CENTER - "DRY DOCK"
REVENUE REPORT
NOV.
YEAR TO
BALANCE
PERCENTAGE
ACTUAL
DATE ACTUAL
BUDGET
REMAINING
USED
MEMBERSHIPS
0.00
0.00
0.00
0.00
ERR
ADMISSIONS
0.00
1,923.50
1,000.00
(923.50)
192.4%
VIDEO GAMES
0.00
0.00
0.00
0.00
ERR
POP
0.00
481.95
1,700.00
1,218.05
28.4%
CANDY
0.00
442.49
1,200.00
757.51
36.9%
CHIPS, ETC.
0.00
335.09
3,900.00
3,564.91
8.6%
INTEREST
0.00
251.73
0.00
(251.73)
ERR
BLDG RENTS
0.00
0.00
0.00
0.00
FUND RAISERS /GRANT
0.00
0.00
0.00
0.00
CONTRIBUTIONS
0.00
32,948.34
34,000.00
1,051.66
96.9%
TOTAL
0.00
36,383.10
41,800.00
5,416.90
-87.0%
EXPENSE REPORT
PERSONNEL SERVICES
2,403.05
24,854.36
24,925.00
70.64
99.7%
OPERATING SUPPLIES
71.01
1,327.81
4,300.00
2,972.19
30.9%
OTHER SERVICES & CHARGES
0.00
6,255.16
10,500.00
4,244.84
59.6%
MISCELLANEOUS
0.00
51.39
825.00
773.61
6.2%
CAPITAL OUTLAY
0.00
825.00
1,250.00
425.00
TOTAL
2,474.06
33,313.72
41,800.00
8,486.28
79.7%
YOUTHCTR
ATTENDANCE
NOV.
Y.T.D
DATES
0
1250
The City has shut down operations of the Youth Center building. Special events will continue
to be operated from this budget for the balance of 1993.
• HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY
REGULAR BOARD MEETING
NOVEMBER 16, 1993
MINUTES
I. CALL TO ORDER: 2:00 P.M. BOARD ROOM CHAMBER BOARD ROOM
Chairman John Paulsen called the meeting to order. Members
present -Lyle Van Hale, Shirley WAss and Tammy Wendlandt.
Members absent -Don Erickson.
II. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING
There being no additions or corrections, Shirley Wass moved
that the minutes be approved as submitted. Lyle Van Hale
seconded and the motion carried unanimously.
III. CONSIDERATION OF STATUS OF ACCOUNTS FOR PARK TOWERS
PROJECT AND GENERAL FUND
Budget status and monthly disbursements were reviewed. Two
CD's will also be maturing on or about November 20, 1993.
Shirley Wass moved that the financial statements be approved
as submitted and that the CD's be renewed at the highest
rate at the time of maturity. Lyle Van Hale seconded and
the motion carried unanimously.
IV. SECTION 23 /PARK TOWERS PROJECT
1. There are no vacancies and no rent receivables.
2. The 1992 CIAP Window Project has all windows and sills
installed and caulking completed as of November 15, 1993.
However, the Director has expressed concern that an interior
joint between the window header and ceiling was not caulked
and does not look finished. There is no air leakage,
however, because the exterior has been caulked. The
architect will be talking to the General Contractor and
window installers to resolve this issue. Remainder funds
from the window installation will be used for exterior
stucco repair and painting, and computers for Park Towers.
3. The revised 1993 budget was reviewed. The revisions
made were based on advance letter approval items already
approved by HUD. Revisions included an additional $10,000
for utilities based on a balance due at the end of 1992,
$7,850 for new washers, dryers, a washer stand for
handicapped accessible washer and (2) two -line phones for
Park Towers. These items were in addition to the already
budgeted new Community room furniture and fax machine for
Park Towers.
4. Audit proposals for the next two years audits for fiscal
years ending 1993 and 1994 were reviewed. Tammy Wendlandt
. moved that the audit proposal from Babcock, Langbein & Co.
be accepted for $625. Shirley Wass seconded and the motion
carried unanimously.
4 -A. <z)
Page Two - •
November 16, 1993 HRA Regular Board Meeting Minutes
5. The On -Site Coordinator grant application has been
submitted to the MN Board on Aging; we should be notified
after the 19th of December if the HRA /Park Towers will be
funded.
6. Notification was received from HUD that we may request a
waiver to keep our reserves that we have built up for Park
Towers because we have not received an operating subsidy for
the past three years. Two budgets will need to be submitted
along with a waiver request letter to HUD. Pat Young, our
HUD financial worker recommended that the ACC payment of
$13,000 from HUD not be requested for January to make a
stronger case for our waiver request.
V. HOUSING AND COMMUNITY DEVELOPMENT COORDINATOR REPORT
1. MURL PROGRAM: MHFA has denied funding for the MURL
program, however,
Connie intends to apply for the Slums & Blight program to
move and rehab the Shephard House.
2. RENTAL REHAB: Connie reported on a contractor
walk- through at Valley Vista on November 15, 1993. The
units themselves were in good condition. Ownership issues
still need to be resolved before a pre - application can be
submitted to MHFA by the end of this year.to be eligible for
the 10% administration fee.
The 1065 Jefferson bids for rental rehab are near the
$250,000 limit for the program. A letter will be written to
the owner explaining the options and asking for a response
by the end of December.
Data is still being entered for the Small Cities program
closeout.
VI. OTHER BUSINESS
1. Publicly Owned Neighborhood Land Trust Program
The Loan Commitment papers have been received and must be
returned to MHFA by December 3, 1993. Barry Anderson and
Mark Ruff will be reviewing before execution. Negotiations
with Peace Lutheran will need to take place regarding the
upfront costs to be incurred by the HRA within the next few
months.
Two relocation proposals were reviewed. It was agreed to
table decision until the next meeting to clarify the review
appraisal costs.
2. Tammy Wendlandt updated the Board on the MN City
Participation Program. The sellers are not willing to pay
the points on the program and the subsidy recapture is a
concern for the buyers.
3. Essential function bond project
The City Council has adopted a resolution supporting the
HRA's use of essential function bonds to develop market rate •
housing A motion was made by Tammy Wendlandt to select
Page Three
HRA Regular Board Meeting, November 16, 1993
Dunbar Development Corporation as project coordinator for
the project based on reaching an acceptable contract. Lyle
Van Hale seconded and the motion carried unanimously.
4. The HRA Budget for City Hall was reviewed. Shirley Wass
moved that the budget be approved as submitted except that
salary rate for City Hall secretary will be set at $7.00 /hr;
this approval is contingent on receiving tax levy request of
$35,000. -Lyle Van Hale seconded and the motion carried
unanimously.
VII. ADJOURNMENT
There being no further business, John Paulsen declared the
meeting adjourned.
Recorded by Jean Ward, Executive Director
Tammy Wendlandt, Secretary Treasurer
C�
•
E
HUTCHINSON HOUSING 6 REDEVELOPMENT AUTHORITY
SPECIAL BOARD MEETING
DECEMBER 2, 1993
MINUTES
I. CALL TO ORDER: 8:30 A.M. BOARD ROOM PARK TOWERS
Chairman John Pausien called the meeting to order. Members
present -Don Erickson, Tammy Wendlandt and Shirley Wass. One
Commissioner seat vacant until appointment in January.
II. Barry Anderson, HRA attorney presented a letter
regarding the contingencies he would like added to the MHFA
Publicly Owned Neighborhood Land Trust loan commitment
papers. Don Erickson moved that the loan commitment papers
be approved as submitted by Mr. Anderson. Tammy Wendlandt
seconded and the motion carried unanimously. •
III. Sheldon Nies presented the Board with the proposal
that the HRA purchase his property which is in the
Neighborhood Land Trust area. He is currently not renting
two of the units at HRA request to save relocation expenses
and would consider selling on a contract for deed to the HRA.
After discussion, the Board felt that until a formal
commitment is reached with Peace Lutheran, it would be best
not to enter into a contract. Tammy Wendlandt then moved
that the HRA rent the two apartments that are vacant for
$530 per month, with one half the rent applied to the
purchase price if purchased by the HRA. Shirley Wass
seconded and the motion carried unanimously.
IV. Resolution No. 32 authorizing execution of amendment to
annual contributions contract for the CIAP program for
fiscal year 1993 with associated grant assistance of
$296,000 for elevator updates was reviewed. Don Erickson
moved that Resolution 32 be adopted. Tammy Wendlandt
seconded and the motion carried unanimously.
V. ADJOURNMENT
There being no further business, John Paulsen declared the
meeting adjourned.
Recorded by Jean Ward, Executive Director
Tammy Wendlandt, bec—ret-avylTreasUrWY-
1
HUTCHINSON HOUSING, INC.
MINUTES
NOVEMBER 16, 1993
1. Vice - president John Paulson called the meeting
to order. Members present -Tammy Wendlandt, Shirley
Wass and Lyle Van Hale. Members absent- Don Erickson.
11. Shirley Wass moved that the minutes be approved as
submitted. Tammy Wendlandt seconded and the motion
carried unanimously.
111. Tammy Wendlandt moved that the financial statements
be approved as submitted. Shirley Wass seconded and
the motion carried unanimously.
1V. There being no further business, Vice - President
Paulsen declared the meeting adjourned.
• Recorded by Jean Ward, Executive Director
Tammy Wendlandt, Secretary Treasurer
u
1
11- 14.3/
MINUTES f OR .YOUR INFORMATION
HUTCHINSON PLANNING COMMISSION
Tuesday, November 16, 1993
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the
following members present: Bill Craig, April Brandt, Craig Lenz, E1Roy Dobratz, Dean
Wood, Roger Gilmer and Chairman Gruett. Absent: None. Also Present: Building Official
Jim Marka, Director of Engineering John Rodeberg, City Administrator Gary Plotz and
Engineering Technician Larry Huhn.
2. MINUTES
Mr. Craig made a motion to approve the revised corrected minutes of October 19,
1993 seconded by Mr. Lenz the motion carried unanimously.
3. PUBLIC HEARINGS
None
4. OLD BUSINESS
• None
•
5. NEW BUSINESS
(a) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY JIM
HEIKES, HUTCHINSON TWP, 2 MILE RADIUS
Building Official Jim Marka commented on the layout of lots and the
narrowness of the lots. He stated staff recommends denial of the preliminary
plat. The plat is non - compliant based on the city zoning ordinance.
Director of Engineering John Rodeberg commented on access and frontage
road, parking lots on narrow lots are difficult.
Ms. Brandt made a motion to reject the preliminary plat. Seconded by Mr.
Lenz the motion carried unanimously.
(b) CONSIDERATION TO BEGIN ANNEXATION PROCEDURE
SUBMITTED BY SAM MONTGOMERY, ACOMA TWP, AND
DISCUSSION OF SKETCH
1
il -A - (*)
HUTCHINSON PLANNING COMMISSION MINUTES
11/16/93
Building Official commented on the developer and his willingness to work
with the city. Director of Engineering John Rodeberg explained the location
of the annexation. Mr. Marka stated the staff had met with Mr. Montgomery
on the proposal and he also discussed deferred assessments.
Mr. Marka stated staff would like to proceed with orderly annexation in
Acoma Township. He explained the possibility of annexing the property in
two stages. Mr. Rodeberg stated the first phase is under 60 acres and single
ownership and there will be no problem in servicing this smaller development.
Mr. Sam Montgomery, developer, commented on the proposal and his
discussions with the country club, county and city.
There was much discussion on the extension of services for the first
phase. Mr. Rodeberg stated any further development will take lift stations.
Discussion followed on deferred assessments and how the city captures the
costs.
0
Discussion followed on the annexation of the 52 acres immediately and
annexing the remaining 140 acres with an orderly annexation procedure in •
Acoma Twp. Director of Engineering Rodeberg commented on the
possibility of adding an Agricultural Zoning District in the future.
Mr. Montgomery commented on his concerns with waiting to annex the larger
portion.
Mr. Craig made a motion to recommend approval to annex the 52.3 acres and
proceed with orderly annexation of the 140.5 acres. Seconded by Mr. Gilmer
the motion was withdrawn by Mr. Craig. Discussion followed on making two
motions for this request. Mr. Craig made a motion to immediately annex the
52.3 acres. Seconded by Mr. Gilmer the motion carried unanimously. Mr.
Craig made a motion to proceed with orderly annexation of the 140.5 acres,
seconded by Mr. Dobratz the motion carried unanimously.
(c) DISCUSSION OF BED AND BREAKFAST ANNUAL REVIEW
Building Official Jim Marka commented on the request to hardsurface
parking. It is the consensus of the Planning Commission the Bed and
Breakfast is not a problem and they are happy with the establishment.
E
CJ
HUTCHINSON PLANNING COMMISSION MINUTES
11/16/93
(d) COMMUNICATION FROM STAFF
1) Discussion of Elliot's Eatery in Flood Plain
Building Official Jim Marka explained the request being in the flood
plain. The building is not flood proofed or elevated. He commented
on the remodeling of the building. Staff recommends approval of the
request. Mr. Marka stated there is no specific language in the zoning
ordinance addressing the need for a conditional use permit.
Mr. Jim Bullard explained the remodeling of the building from a
restaurant to offices for the Chamber of Commerce. He stated they
will replace the roof and stucco the building. 90% of the remodeling
is not structural.
Mr. Marka will contact City Attorney Barry Anderson to obtain his
legal opinion regarding a conditional use permit.
2) Discussion and consideration of Tax Increment District 117
City Administrator Gary Plotz explained the present tax increment
district. The new Peace Lutheran project would be District V. He
presented a summary of findings of the properties in that area. Mr.
Plotz stated the city's bond consultant has reviewed the findings for a
40 unit congregate housing for the elderly in this district. Mr. Craig
made a motion to recommend to proceed with the Tax Increment
District 117, seconded by Mr. Dobratz the motion carried unanimously.
3) Director of Engineering John Rodeberg commented on the water
retention requirements. He explained the city already utilizes these
requirements.
6. ADJOURNMENT
The meeting adjourned at 7:00 p.m.
•
3
. HUTCHINSON COMMUNITY HOSPITAL/
BURNS MANOR NURSING HOME
REGULAR BOARD OF DIRECTORS' MEETING - September 21, 1993
Present: Rich Myers, President; Jim Mills, Vice President; John L. Zenk, MD,
Secretary; Elaine Black, Trustee; Marlin Torgerson, Trustee; Paulette
Slang &, Trustee; Tom Daggett, Trustee
Absent: None
Others Present: Philip G. Graves, CEO; John Richards, BMNH Administrator; Karen
Malmsten, Director of Finance; Robyn Erickson, Director of Education/
Marketing; Monica Piffer, Director of Health Information Services; Elaine
Schermann, Director of Rehab /Quality; Jan Conner, Risk Manager; Pat
Halverson, Director of Mental Health Services; Teri Rosati, KDUZ /KKJR;
Jane Hodgins, Hutchinson Leader; Laurie Hulkonen, Recording Secretary
Daggett was welcomed to the board at his first meeting as new trustee.
Minutes of Past Meetings. The minutes of the August 17 regular meeting of the board
of directors was presented. Following discussion:
Motion was made by Torgerson, seconded by Zenk, to approve the minutes of the
August 17, 1993, meeting as presented. All were in favor. Motion carried.
Medical Staff Meeting Minutes. Zenk presented the minutes of the September meetings
of the medical staff. A staff decision was made to replace Dr. John Fluegel's
routine orders in MHU with Dr. Nichols' orders. The ICU /CCU had no code blues to
review for month. The emergency room committee reviewed the restraint policy and
. approved a papoose board for children, which will be special ordered. In new
business, the medical staff reviewed the fair hearing plan, utilization management
plan, their rules and regulations, etc.
Old Business
A. Joint Commission Survey. The board was reminded that the Joint Commission
survey team would be at HCH /BMNH in two days. The cost of the survey was
discussed, and the schedule of meetings with the board reviewed.
New Business
A. Emergency Room Physician Coveraoe. The Hutchinson Medical Center's plan to
change physician coverage for the hospital's emergency room effective
November 1, 1993, was discussed. The intent of their recommendation will
require in- house, seven- day - per -week coverage. Spectrum Emergency Services is
now providing only weekend coverage. The board asked if the November 1
deadline was realistic, and Zenk and Graves affirmed that it was. The medical
center may "cut some slack" as long as intent to change coverage is shown. It
was explained that the physician on call is extremely busy, and there are not
enough physicians in the medical center to allow scheduling of shorter on -call
shifts. EMC physicians will remain on call but will not be staffing the
emergency room.
Graves stated a minimum of three full -time physicians will be sought; nursing
staff will also need to be geared up, and urgent care after regular clinic
housa will be discussed.
B. Medical Staff Rules and Regulations and Fair Hearing Plan. The rules and
regulations and fair hearing plan of the medical staff were presented for
• review. The board was reminded that these serve as guidelines for a hearing if
there are difficulties with a physician for any reason. This is a mechanism
for presenting himself /herself back to the medical staff following concerns
expressed by the hospital /home.
A
Regular Board of Directors Meeting - 9/21/93 .
Page Two
(B.) Zenk relayed that the rules and regulations have been in place for several
years. Changes were underlined in the draft reviewed by the board. He stated
he felt these changes accurately reflected how the medical staff operates, and
the medical staff had recommended that the board approve them.
Following discussion:
Motion was made by Torgerson, seconded by Mille, to adopt the revised
rules and regulations and the fair hearing plan as presented. All were
in favor. Motion carried.
C. Utilization Management Plan. The revised utilization management plan was
presented and reviewed. This plan has also been in place for several years and
was updated to reflect more modern language. It addresses problems related to
overutilization, underutilization and inefficient scheduling in all
departments. Using this plan, staff review admissions for appropriateness of
stay, level of care, and verifies that services are being provided. The key is
that DRG lump -sum payments require monitoring of services provided to ensure
they relate to the current needs of the patient. The major change to the plan
was described as a component of CQI that is now reflected throughout, and
employees will be identifying problems related to quality improvement and
utilization. Appendices (not included in the handout to the board) were
described as the criteria relating to how ill the person presenting is, the
care designated by the physician according to appropriateness, and the denial
process regulated by federal law to inform patients whenever medical judgment
is appropriate or inappropriate to be admitted or retained in the hospital. If
patients object, we have to follow a process where we notify them that if they
disagree with physician decision they will be responsible for the cost of thei�
own patient care.
Following discussion:
Motion was made by Daggett, seconded by Torgerson, to approve the revised
utilization management plan as presented. All were in favor. Motion
carried.
BMNH State Survey Report. Richards presented information on the annual BMNH
state survey, which took place on August 23. Six basic areas were reviewed,
including environment quality of care assessments, resident assessment,
dietary, facility practices, resident rights, and quality of life. The survey
has an outcome orientation, and surveyors go to customers and ask about all
areas of daily living. Richards noted that this type of survey is good to let
management just what customers have to say. BMNH had no level A findings -
findings substantial and carrying a fine. BMNH did have level B findings on
deficiencies, and a listing was shown to the group and discussed in detail.
The staff have ten days to make a plan of corrections. Richards stated the
staff is looking at follow - through and seeing the survey as a measuring stick
to learn by. The home will be surveyed again in 9 -15 months.
BMNH was also visited by the State fire marshal last week. There were no
findings regarding life safety codes. The fire marshal will be back next week
to review the home's new construction.
Management Letter. The auditor's management letter was presented and
Malmsten's letter of response to the board was discussed. She explained that
the auditors write a description of each point discussed at the meeting held
after the audit is completed. A question was asked by Slanga about the point
of hiring an information systems manager. Graves responded that John Curtiss,
formerly a consultant, has been hired as director of computer services for the
hospital /home.
Regular Board of Directors Meeting - 9/21/93
Page Three
(E.) Following discussion:
Motion was made by Hills, seconded by Black, to accept the auditors'
management letter as presented. All were in favor. Motion carried.
Organization Performance Evaluation Process. The board was to review the
organizational performance evaluation data on the nursing home, a continuation
of the process presented regarding the hospital earlier this year. It was
learned, however, that 1992 data not retrievable from the nursing home and so
this was not received by the board. The group was assured that the 1993 data
tracking mechanism is in place and BMNH will include a full year's data in the
March 1994 report. It was acknowledged that not having this information for
1992 may be an issue for JCAHO.
G. Workers Compensation Trust Resolution. Malmsten reported that a trust
agreement is needed according to Medicare requirements. A copy of the proposed
trust agreement was distributed to directors during discussion. Medicare's
concern is that some claims issue payments for several years and they want to
ensure funding of these claims to the expected liability level. They want a
solid system where organizations can't play games with their money by
overinflating expenses when the expense may not materialize. Actuarial
evaluation of funding requirements is needed. Without a trust, Medicare would
allow HCH /BMNH to fund only out -of- pocket expenses. A history of the self -
funded plan was given. HealthSpan's legal counsel and the city attorney are
working with us to ensure the legal trust agreement, along with its
requirements, are in place.
• Following discussion:
Motion was made by Slanga, seconded by 2enk, to approve the proposed
workers' compensation trust as presented. All were in favor. Motion
carried.
H. Medical Staff Apoointments. Medical staff appointments were next reviewed.
The process for accreditation was reviewed for new board members, and the
National Practitioners Data Bank was explained.
Following discussion:
Motion was made by Torgerson, seconded by Slang &, to grant privileges to
the following physicians according to their staff applications:
Consulting Staff (Provisional): Dr. James Johanson, Orthopedics.
Provisional to Consulting: Drs. Joseph Soderlund and Ryusil Choi,
Anesthesiology.
Provisional to Active Staff: Drs. Mark Matthias and David Byron,
Family Practice; and Dr. William Sheehan, Psychiatry.
All were in favor. Motion carried.
I. Other.
1. Ouality Plan. The revised quality plan was then presented. Mills
explained that the quality plan reflected information put together by the
. COI steering committee. This plan will be reviewed quarterly and
annually by the COI Steering Committee.
Following discussion:
Regular Board of Directors Meeting - 9/21/93 .
Page Four
Motion was made by Torgerson, seconded by Mills, to approve as
presented the revised quality plan. All were in favor. Motion
carried.
Mills relayed that the CQI Steering Committee follows a difficult process
and expressed appreciation for its members, who are working to better the
organization through the committee meetings.
2. Safety Committee Minutes. The safety committee minutes were reviewed by
the group. A recap of the recent evacuation drill was included, noting
that everyone could have been out of the facility within 20 minutes. A
new video providing mandatory education for employees was discussed. The
new format has resulted in a significantly increased percentage of
completion and excellent comments from employees.
Following discussion:
Motion was made by Zenk, seconded by Slanga, to accept the minutes
as presented. All were in favor. Motion carried.
3. Revised Risk Management Plan. The revised risk management plan was
presented for review. Revisions made reflected a change from quality
assurance to quality improvement.
Ethics Policy. The newly written ethics policy was presented and
reviewed. The purpose of this policy was to create an ethics committee
which will work to resolve conflicts between patients, family or
caregivers. It was noted that a situation occurred within the last few •
months where the committee did meet and held a family conference.
Training of staff and committee members will be required.
Following discussion:
Motion was made by Zenk, seconded by Torgerson, to approve the
policy as presented. All were in favor. Motion carried.
CEO Report. Graves presented the following items of information to the board:
A. Clinton Health Plan: A video conference at the technical college was presented
at noon today. AHA used this time to comment on things you might not hear
about during president's address tomorrow night.
B. Pharmacy Project. Cost figures and financing options in the pharmacy project
will be presented at the next meeting. Estimates are that we will be spending
$100,000 for fixtures alone in this area.
C. Budget: Department budgets are being put together now. The schedule for
completion is aggressive in order to most HealthSpan reporting requirements.
Next month's meeting may include preliminary budget discussion. The budget
will probably hold reasonably flat.
D. Geographic Reclassification. The hospital received word that we have been
reclassified to the metro area rate beginning October 1. We may or may not be
reclassified for the 1994 -1995 year.
BMNH Report. Richards presented the following items for the board's information:
A. Remodeling Project: The MN Department of Health has approved the first phase
of the remodeling project downstairs. The fire marshal is coming Thursday to
look at that section. This area is being used only by staff until two
approvals are received. The upstairs portion of the project will begin soon.
B. Quality Assurance Review: A review of case mix revealed that acuity at BMNH •
did drop about 10 points. This means we now being paid at less than the rate
before. The home has implemented staffing cuts to compensate. The case mix
rate only
. Regular Board of Directors Meeting - 9/21/93
Page Five
(B.) went down half as much as last year. This review is on documented evidence of
illness of residents and the rating drives the home's reimbursement system.
�. Home Care: Richards and Graves are actively involved in dialogue with joint
home care system with Augustan, possibly providing a branch office opportunity
in Hutchinson. There is nothing concrete to report at this time but he will
have some agreement on operating principles soon.
Abbott Northwestern Report. Myers reported on the following items from the recent
Abbott Northwestern Board meeting:
A. MinnesotaCare Act. The executive director of the Minnesota Healthcare
Commission spoke to the group and will be making recommendations in January
1994 as to what the MinnesotaCare Act will do regarding the current issues
facing the commission, including whether to allow a purchasing pool, ensuring
that an insurance pool does share the risk across all insurers, and fine- tuning
the delivery system. Incentives to change the system were discussed.
B. ISNs. We will need to share quality of outcomes. Relationships were
discussed, where we will need to think about integration needing to occur to
make ISNs work, and what is our position in the system - think about it as
providers. What is going on in Washington is being weighed against what
Minnesota has done. Minnesota has dealt with access, quality and cost and is
being used as somewhat of a model for the national plan. Oregon's system deals
with cost containment but not access, where if their people can't obtain the
service in Oregon, they'll go to another state.
Accounts Payable. The accounts payable listing was presented. Following discussion:
• Motion was made by Mills, seconded by Black, to approve for purchase the
attached listing of accounts payable and cash disbursements in the amount of
$938,303.10 for the hospital and $147,835.57 for the home. All were in favor.
Motion carried.
Statistical Report. The statistical report was presented. Admissions were the same
as those of a year ago. Length of stay decreased to 3.8, and Medicare was quite
high, which took a toll on the organization's bottom line. Average percentage of
occupancy was 33.3 for the hospital. The nursing home was 99.4% occupied with a case
mix of 2.45. Services showing increases over the previous months include surgery
visits, lab tests, mammography, physical therapy, outpatient visits and outpatient
services. It was noted that 70% of HCH /BMNH surgeries are now done on a same -day
surgery basis.
Financial Statements. The total net operating loss for the organization for the
month was $188,746. The hospital lose was 202,199, and the home had a gain of
$13,453. With reclassification, we anticipate being able to recover and end the year
in the black.
The group discussed the Medicare program and how this will be a concern in the new
health plan being proposed by Clinton, as the hospital is running 50% Medicare. The
challenge will be to figure out how to use the nursing home and home care divisions
to provide high quality, low-cost care to everyone.
Adjournment. Motion was made by Torgerson to adjourn. There being no further
business, the meeting was adjourned at 7:35 p.m.
Respectfully submitted,
auri�neen John L. Zenk, MD
• Recording Secretary Secretary
11
HUTCHINSON COMMUNITY HOSPITAL/
BURNS MANOR NURSING HOME
REGULAR BOARD OF DIRECTORS' MEETING - October 19, 1993
Burns Manor Multipurpose Room - 5:30 p.m.
Present: Rich Myers, President; Jim Mille, Vice President; John L. Zenk, MD,
Secretary; Elaine Black, Trustee; Marlin Torgerson, Trustee; Paulette
Slang &, Trustee; Tom Daggett, Trustee
Absent: None
Others Present: Philip G. Graves, CEO; Mary Dehne, Regional HealthSpan Officer;
John Richards, BMNH Administrator; Karen Malmsten, Director of Finance;
Robyn Erickson, Director of Education/ Marketing; Teri Rosati, KDUZ /KKJR;
Jane Hodgins, Hutchinson Leader; Laurie Hulkonen, Recording Secretary
Prior to the meeting, Paul and Laurie Francois of the Dassel Medical Center spoke to
the group regarding their proposal for a grant relating to interactive television use
in a rural healthcare clinic. This involves the Office of Rural Health, the Office
of Administration, and possibly the Mayo Clinic, and explores cooperation with
HealthSpan on this technology. Their hope is that a demonstration project would be
put together for the private sector and government to utilize this technology. In
mid - November, Francois stated, all key players will be in place and the clinic will
be able to move with some speed.
He relayed that Dassel clinic providers see the clinic at a danger point, out of the
"bleeding and hemorrhaging" state and moving to a stable condition, while not as good
as they'd like. He agreed that the concept of the solo practitioner is basically
• dead because it's not possible for a solo practitioner to survive and generate enough
income to support the infrastructure necessary to keep a practice alive. Dassel has
basically saturated their one practitioner and has enough volume to warrant the
investment to bring in a second practitioner. A female physician's assistant, he
noted, would add much to what is being done in the community and will provide future
growth for the clinic.
Dehne noted that HealthSpan is also in the process of applying for federal funding
for creating an interactive video network. This network would initially include the
northern tier of the state and including HealthSpan metropolitan hospitals. They're
also preparing funding second cycle which would pull in facilities in the central and
southern part of the state which are affiliated with HealthSpan. The grant is close
to $600,000, and providers would add $400,000 to that, so the entire initial grant
would total $1,000,000 to create the system. They are awaiting government response
and expect that within the next few weeks.
Francois said the face value of the equipment is prohibitively expensive. The
reality is that a small clinic can't afford this in traditional medicine; technology,
however, will bring the cost down faster than the system can accommodate the
technology at this time. Hopefully, when the system is ready, the technology will be
proven.
Laurie Francois then updated the board on the financial state of the clinic. She and
Paul started in November of 1991 and, until September of 1992, the clinic was not
certified by Medicare for reimbursement. After that date, the clinic was certified
but actually wasn't paid by Medicare until January of this year. They made the
decision to treat Medicare patients despite the reimbursement loss. Medicare would
not reimburse them retroactively, so Abbott Northwestern, in effect, shouldered the
portion not paid by Medicare for these patients. She relayed their second year of
practice was spent building the bank. Patient census rose from 5096 visits in 1991
• to 6649 visits in 1993.
Regular Board of Directors' Meeting - 10/19/93
Page Two
She emphasized that clinic production increased because not just urgent care is being
provided; people now trust the clinic, which is staffed with stable healthcare
providers evident in the community, and they're seeking well care, as well. Francois
relayed that an average family practice physician generates $307,000 per year, in
inpatient and outpatient charges. Paul Francois is really at top end of that and
only has outpatient revenue. He is saturated, so they wish to look for another
practitioner.
Revenues in 1992 totaled $153,649 with expenses of $230,997 (because Medicare wasn't
paying). In 1993, to date, the clinic has revenue of $211,204 and expenses of
$223,813, with a lose of just $12,609. She stated they have trimmed costs and
increased collection efforts, negotiated contractual buying arrangements, and have
worked with labs to get things cheaper. She said it feels good that the loss is less
than the previous year and emphasized that to look at a break -even financial picture,
a second provider will be needed. She estimated that a building project and a second
provider would provide break -even in 4.6 years, according to the proforma done
previously. She would also like to see Saturday morning hours added with the
additional provider.
The board thanked the Francoises for their presentation and they left the meeting.
President Myers then called the meeting to order.
Minutes of Past Meetings. The minutes of the September 21 regular meeting of the
board of directors was presented. Following discussion:
Motion was made by Torgerson, seconded by Zenk, to approve the minutes of the
September 21, 1993, meeting as presented. All were in favor. Motion carried.
Medical Staff Meeting Minutes. Zenk presented the minutes of the October meetings of
the medical staff. Dr. Bill Petersen of HealthSpan talked to the medical staff
regarding ISNs and PRO development and integrated provider network development;
HealthSpan's current negotiations with Medics regarding a new integrated service
network; and Hutchinson physician involvement in an integrated provider network.
Selected committee reports were discussed, including the following:
Health Information Services /Utilization Review Committee: Delinquent medical
records were discussed, with additional information relating to the number of
delinquent history and physicals and delinquent operative reports not meeting
the standards.
Conclusions: Operative reports are not being done within the 24 -hour standard,
and histories and physicals are not being done within the appropriate
timeframe.
Recommendations: Recommendation was made to continue to monitor.
Actions: No further action indicated at this time.
Emergency Room Committee: Trauma codes and traffic control during trauma codes
were reviewed for education and outcome.
Conclusions: Traffic control was identified as an issue needing to be
addressed. Example cited was that of a recent accident when a large Hispanic
population came to the emergency room in response to learning the victims were
brought here.
Recommendations: Recommendation was made that the police department be
involved in development of guidelines for traffic control.
Actions: A course on understanding cultural differences in the Hispanic
population was scheduled to be offered later in the month. Pediatric life
support training will also be offered on November 5 and 6.
Obstetrics Committee. Epidural anesthesia was discussed as an informational
item. .
I
Regular Board of Directors' Meeting - 10/19/93
• Page Three
Medical Staff Meeting Minutes (continued)
Zenk also informed the board that he has suggested that the medical staff
meeting be scheduled for longer than the current one -hour time period, and he
also suggested that the executive committee be empowered to make more routine
decisions. This was done, he told the group, as part of the changes he wishes
to make before his term ends in December as chief of medical staff.
Old Business
A. E.R. Coverage Update. Graves relayed that considerable time has been spent
discussing emergency room coverage with HealthSpan, Spectrum and North
Memorial. The committee studying this is leaning toward HealthSpan, knowing
that Spectrum has provided service in the past and the difficulty we've had
because of the questionable quality of physicians. HealthSpan's commitment is
seen as stronger than Spectrum's in this area. HealthSpan's proposal was
presented to the committee earlier this afternoon. He discussed a clinic
proposal which was arrived at last Friday as a result of lengthy discussions
with clinic providers, as detailed in a letter handed out to the board.
January 1, 1994, was seen as a reasonable ending date for HMC night, weekend
and holiday coverage.
Graves noted that the medical center's proposal is only coverage for the
emergency room; there will always be a physician on call for other areas.
Spectrum's 19 physicians credentialed at HCH don't have an allegiance to the
community; we want physicians who buy into our culture and are interested in
Hutchinson. We perceive this to be an opportunity to improve service to the
community (stability).
• The pricetag for this coverage will require revenue to support it. We see just
under 6,000 emergency room visits per year; the industry says that a full -time
emergency room will grow the business.
This issue will continue to be studied and an update will be brought to the
board at their November meeting.
B. Ambulance Purchase. The results of recent bids for purchase of a replacement
ambulance were reviewed by the board. The low bid was received from Wheeled
Coach of Oakdale at $67,270, and the high bid was from LifeLine Emergency
Vehicles of Sumner, Iowa, at $81,470.
Jim McKay, ambulance supervisor, explained that, when comparing the bids to
specifications, it was determined that the lowest and second lowest bidders,
Ringdahl & Co. of Fergus Falls, did not meet specifications in the area of
structure. Because the industry trend will allow future ambulances to be re-
chassised, investing in a superior vehicle at this time was deemed to be
advisable. City attorney Barry Anderson concurred with rejection of the two
lowest bids because they did not meet specifications.
McKay recommended that the board consider purchase of a replacement ambulance
from the next lowest bidder, North Central Ambulance Sales and Service of
Lester Prairie, at the bid price of $77,300. As an item of information, he
told the board that he learned, in conversation with the vendor, that their
firm is in silent partnership with HealthSpan, but HealthSpan does not market
their partnership nor was their partnership used as a deciding factor in
McKay's recommendation.
•
7
Regular Board of Directors' Meeting - 10/19/93
Page Four
•
B. Ambulance Purchase (continued)
Following discussion:
Motion was made by Torgerson, seconded by Mills, to recommend approval to
the City Council for purchase of a 1994 ambulance from North Central at
$77,300. All were in favor. Motion carried.
New Business
A. 1994 Organizational Goals. Erickson reviewed the HCH /BMNH mission and vision
statements with the group. She asked them to keep these in mind as she went
through each organizational goal proposed. At the recent planning retreat,
areas discussed include collaboration with the medical staff, continuous
quality improvement, community service /benefit, human resources, and training
and education. She noted the directors then met and came up with the same
kinds of areas. Suggested changes to individual goals were highlighted and
discussed.
Erickson relayed these will be shared with directors and medical center during
the next few weeks and then brought back to the board at their November meeting
for adoption.
B. C -Arm Purchase. A capital expenditure request for purchase of a replacement
C -arm x -ray machine was presented. Resolution difficulties with the current
equipment are apparent and are resulting in quality issues for the physicians.
This item was budgeted at a cost of $175,000 and the anticipated purchase price
is approximately $150,000. A financial analysis of the purchase showed a •
payback of 3.4 years. This equipment will see incremental use with the
additional orthopedist.
The board was asked for authority to bid equipment.
Following discussion:
Motion was made by Mills, seconded by Black, to request bids for purchase
of a replacement C -arm x -ray machine for the Radiology department. All
in favor. Motion carried.
C. Laboratory Merger Proposal. Two proposals for study of a merger of laboratory
services were received - -one from an individual management engineer, and one
from a consulting firm that also does extensive work with hospitals. Estimated
costs would be $2,500 for the individual and $12,500 for the firm. Graves
noted the need to resolve this process with the medical center and asked for
authority to spend up to a maximum of $12,500 for consultant and other
reimbursables.
Following discussion:
Motion was made by Torgerson, seconded by Slanga, to authorize the
expenditure of up to $12,500 for study of the merger of the hospital/
medical center laboratories. All were in favor. Motion carried.
D. Third Quarter Status Report. The third quarter status report on organization
objectives was presented and discussed.
Following discussion:
•
I
Regular Board of Directors' Meeting - 10/19/93
• Page Five
D. Third Quarter Status Report (continued)
Motion was made by Daggett, seconded by Torgerson, to approve the third
quarter status report on organization goals as presented. All were in
favor. Motion carried.
CEO Report. Graves presented the following items to the board:
A. Information on a seminar entitled "Creating a Health Care System That Works:
Solutions for Success" was distributed. Graves encouraged members to attend.
Arrangements for this conference should be made by calling the executive
secretary.
B. An all -payer system, alternative to the ISN system, was the subject of a
meeting he attended last week. A proposal is being drafted for submission to
the legislature regarding the all -payer system, and Region 5 representatives
have called a meeting of providers to inform them of changes and solicit their
input. The seminar didn't deal with much more than who a small hospital is in
terms of size. Payment sources will be be one of these two systems (ISNS or
all - payor), both governed and regulated quite heavily.
C. IPN /PHO development was discussed. New Ulm is bundled with their doctors and
bundling with the hospitals in their surrounding area. HealthSpan has hired
Partners to assist them in developing an integrated provider network and asked
Hutchinson if we would join them.
BMNH Report. Richards presented the following items for the board's information:
A. An update of the building project was given. He noted that the board toured
the building prior to the meeting and completion on the upper level remodeling
is expected toward the holidays. An open house is being planned. Monies for
the project are expected following receipt of an occupancy rating from the
• Minnesota Department of Health (MDH) as filtered back through reimbursement.
B. Staffing needs were evident, as JCAHO noted, and seven new RNs have been hired.
Recruiting continues for some off -hour RN coverage. A 12 -hour system for RN
coverage will be Plan B if we're not successful in recruiting for eight -hour
shifts. Case mix just went down, doing same cares but don't have $$ coming in.
Working with a voluntary cut -back on this with NAs. This is a result of the
state's recent survey which reduced our case mix.
Abbott Northwestern Report. Myers reported that he didn't attend the last meeting of
the Abbott Northwestern board but relayed that the group reviewed the annual planning
cycle. Mills gave an update on the rural healthcare committee meeting he attended on
October 5 in Owatonna.
HealthSpan Report. Mary Dehne, HealthSpan's Regional Officer, shared the following
information with the group:
A. A family practice residency program has begun through HealthSpan which will
start at United but participants will eventually gain experience in regional
communities such as Hutchinson and begin relationships. It is hoped that this
program will help provide more family practitioners and enhance our ability to
retain family practitioners in the state. This is a three -year program, and
there are six residents in the program this year, allowing a total of 18
participants at any one time after the third year.
B. The company, focusing on the last step to becoming an ISN, is trying to find a
partner to help us do that. Very active discussions are taking place with
Medica. We should have, within 30 days, a joint venture put together to create
and be an ISN in the area.
C. Regionally, the Cambridge organization has concluded its relationships with
HealthSpan and both clinic and hospital have come in as partners in HealthSpan.
Project there will bring clinic physicians and hospital together in one
location, much as HCH /BMNH has, and totally integrate them.
• D. Closed on co- sponsorship in St. Francis Hospital in Shakopee. 11 /1 effective.
Influence and activity in regional market continues to grow.
l
Regular Board of Directors' Meeting - 10/19/93
Page Six
Accounts Payable. The accounts payable listing was presented. Following discussion:
Motion was made by Mills, seconded by Torgerson, to approve for purchase the
attached listing of accounts payable and cash disbursements in the amount of
$1,075,224.10 for the hospital and $249,973.94 for the nursing home. All were
in favor. Motion carried.
Statistical Report. The statistical report was presented. Admissions were 185 for
the month, the same as one year ago. Length of stay was 3.8 days, on budget.
Average percentage of occupancy was 37.6% for the hospital. The nursing home was
99.3% occupied with a case mix of 2.25. Services showing increases over the
previous month include newborns, one -day surgery visits, laboratory tests,
mammograms, respiratory therapy, occupational therapy, and MHU therapy.
Financial Statements. The total net operating loss for the organization for the
month was $137,665, compared to budgeted gain of $17,825. The hospital's loss was
$124,000, and the home had a loss of $14,000.
The group discussed the Medicare program and how this will be a concern in the new
health plan being proposed by President Clinton, as the hospital is 50% occupied by
Medicare patients. The group agreed that the challenge will be to figure out how to
use the nursing home and home care divisions to provide high quality, low -cost care
to everyone.
Adjournment. Motion was made by Torgerson to adjourn. There being no further
business, the meeting was adjourned at 8:25 p.m.
Respectfully submitted,
Laurie Hulkonen John L. 2enk, MD
Recording Secretary Secretary
I*
•
HUTCHINSON COMMUNITY HOSPITAL/
BURNS MANOR NURSING HOME
REGULAR BOARD OF DIRECTORS MEETING - November 16, 1993
Hospital Conference Room A/B
Present: Rich Myers, President; Jim Mills, Vice President; Dr. John Zenk,
Secretary; Paulette Slanga, Trustee; Elaine Black, Trustee; Marlin
Torgerson, Trustee; Tom Daggett, Trustee
Others Present: Phil Graves, CEO; Mary Dehne, HealthSpan Regional Officer; Karen
Malmsten, Director of Finance; Jane Lien, Director of Nursing
Services; Robyn Erickson, Director of Education/ Marketing; Pat
Halverson, Director of MHU; Elaine Schermann, Director of
Rehab /Quality; Jan Conner, Medical Staff Coordinator/ Risk Manager;
Jane Hodgins, Hutchinson Leader; Teri Rosati, KDUZ /KKJR; Janice
Rannow, KARP; Laurie Hulkonen, Recording Secretary
Prior to the meeting, Dr. George Gordon of the Hutchinson Medical Center and Dawn
Gillick of HCH /BMNH's rehab department, presented information on the new athletic
rehab medicine program of the rehab department. This program will help athletes
who before may have been afraid of being taken out of their sport for the season
following an injury; now, they can be treated and often returned to the playing
field sooner than before. Question was asked if a proactive approach is being
taken, as well as after - injury treatment. Gordon said yes, that pre -
participation screening and education would be the ideal.
The board thanked them for their presentation, and they then left the meeting.
Minutes of Past Meetings. The minutes of the October 19 regular board of
. directors meeting was presented. Following discussion:
Motion was made by Torgerson, seconded by Zenk, to approve the minutes of
the October 19, 1993, regular board of directors meeting as presented.
All were in favor. Motion carried.
Medical Staff Meeting Minutes. Zenk led discussion of the minutes of the meeting
held November 9 at 12:30 p.m. Dr. Jim Mona's application was recommended for
active staff privilege approval by the executive committee. Review by the
infection control committee revealed, for the first time in several years, that
we have had three people showing an exposure to tuberculosis in the employee
population. This is a national trend and a very contagious disease; those three
people are inactive and are undergoing INH therapy. The emergency room committee
has now starting a review of monthly trauma cases. In the past, the ICU /CCU
committee has reviewed code blue situations; however, we're now doing case
reviews for emergency room trauma which have been helpful as we're seeing more
trauma than in previous years. This review helps keep staff current. An ethics
policy was formulated, reviewed by the medical staff and is recommended for
approval. No further comments were made.
Old Business
A. Emergency Department Coverage Update. A recap of meetings with Dr. Bill
Goodall of HealthSpan regarding restructuring of emergency department
staffing was given. It was learned that the Hutchinson Medical Center
(HMC) has appointed a group of six physicians who are meeting with Dr.
Goodall, Brenda Maiers, Jane Lien, Linda Fairchild and Graves to achieve
this goal. Conclusion was reached that a medical director is needed, and
one physician from the HMC has stepped forth to express interest. There
is support from the HMC to allow the physician to do this. Yet to be
• discussed are benefits, salary and a job description. HealthSpan would
employ this physician and would provide education, support, etc., to this
physician. The medical director would primarily be used at HCH with
#-A, (5/
I
Regular Board of Directors' Meeting - 11/16/93
Page Two
(A.) future potential for his use in another HealthSpan clinic. The first
proforma projection is a $100,000 loss, so we will look for additional
revenues. This physician should be on board sometime after January 1,
1994. Two other physicians are also interested in working full -time in
the HCH emergency department as independent contractors and won't be
available until next spring; however, Spectrum will probably fill in until
then. The medical director will do some administrative work, as well as
staff the emergency department. The HMC will also assist in supplementing
coverage for the emergency room, providing a minimum of 25% coverage.
B. 1994 Operational Goals. Graves discussed the items of change on the
drafted 1994 goals following their initial presentation last month. The
Medical Center administrator has since been brought in and has agreed to
this draft. Changes were highlighted and discussed.
Following discussion:
Motion was made by Mills, seconded by Daggett, to approve the goals
as presented. All were in favor. Motion carried.
New Business
A. Third Quarter Ouality /Risk Management /Safety Reoort Jan Conner, risk
0
manager /medical staff coordinator, discussed the following:
Claims. No claims have been filed in 1992 but settlement of a 1992
claim did occur.
Patient Contacts.
Findings: The percentage of patients having complaints year -to -date
was .017 %. A total of 11 complaints were received for third •
quarter; it was felt we have resolved some of the areas of concern
cited in second quarter. Complaints were received in the following
areas:
Inpatient - related OB - 1
Inpatient MHU (other than billing) .
Emergency Room MD - 3
Emergency Room Billing - 1
Emergency Room Other - 3
Conclusion: The Emergency Room complaints
Action: The patient satisfaction team
resolve recurring issues.
appear to be continuing.
is currently working to
History and Phvsical Not Complete in 24 Hours. Continued
improvement was seen to complete histories and physicals within 24
hours, but more is needed to meet JCAHO standards of 2% and VHA
standards of 1.5 %. July figures were within the standard.
Findings: This percentage has decreased from 10.8 at the last
reporting period to 3% in this period.
Conclusions: Continue to monitor and obtain improvement to meet
JCAHO standards.
Documentation for Surgical Indications.
Findings: Occurrences were small in percentage (.01); each case was
reviewed and found to be appropriate.
Aberrations of Care.
Findings: Data indicated no cases where physician peer reviewers
have determined care to be substandard.
Hospital Readmission Within 30 Days.
Findings: Comparison to total discharges showed readmissions to be
at .04% in September. None were seen in July and August.
Conclusions: Percentage of are admission rate well below VHA
standard of 1%.
11
n
Regular Board of Directors' Meeting - 11/16/93
Page Three
(A.) Nosocomial Infection Rate.
Findings: HCH experienced one nosocomial infection in July, .5 in
August, and two in September.
Conclusions: Each case was reviewed and assessed to identify
trends. No specific trends were noted upon assessment of these
figures.
Actions: If trend continues upward, plan is to study further to
isolate trends. This will be monitored by quality staff.
C- Section Rate.
Findings: HCH's rate was 19.9 %,
Conclusions: This was over the ACOG standard but under the VHA
standard.
Actions: The OB committee and medical staff will continue to
monitor.
Readmission to Critical Care Unit.
Findings: No patients were readmitted to the critical care unit
during third quarter.
Unscheduled Returns to the Operating Room.
Findings: No unscheduled returns to the operating room occurred in
the past calendar year.
Conclusions: This is well within the 11% guideline.
Possible Transfusion Reactions.
Findings: No possible transfusion reactions occurred during the
third quarter.
Conclusions: This is well within the VHA reaction rate of 88.
Mortality Rate.
Findings: HCH experienced a 2% mortality rate for third quarter.
Conclusions: Mortality figures were well within the VHA standard of
• 3.5 %.
Readmission to CCU. No readmissions to CCU had occurred since
March.
Patient Falls. No patient falls occurred in September, but two did
occur in July and another three in August. It is assumed that the
weather has been better than in past months to help prevent falls.
Suggestion was made to do some awareness training to help alert
staff about careful stepping.
Following discussion:
Motion was made by Torgerson, seconded by Mills, to approve the
report as presented. All were in favor. Motion carried.
B. Medical Staff Appointment. A recommendation to grant privileges to Dr.
James Mona, from the executive committee of the medical staff, was
reviewed.
Following discussion:
Motion was made by Zenk, seconded by Mills, to grant privileges in
family practice on the active medical staff to Dr. James Mona. All
were in favor. Motion carried.
C. Trustee Self- Evaluation. Erickson handed out packets to each board member
for self - evaluation. She reminded the group that the board is required by
the J.C.F..H.O. to evaluate its own performance. After the evaluation tool
is completed and returned, results will be tabulated and goals will be
reviewed by the group. Together, these results will help formulate the
board's goals for 1994. It was noted that evaluations are also anonymous.
Regular Board of Directors' Meeting - 11/16/93
Page Four •
D. Continuing Education Reports. Erickson, Myers and Daggett reported to the
group on the seminar they returned from that afternoon, entitled "Creating
a Healthcare System That Works."
HCH Report. Graves shared the following items of information:
1. New CFO Hired. A new chief financial officer, Ed Tusa, was hired to
replace Malmsten. Tusa was previously the second -in- command of the
finance department in Shakopee's St. Francis Medical center, a Medicare
auditor, and HealthEast's controller. He is experienced and is expected
to do well. He will join HCH /BMNH the first of December. He will phase
in slowly and Malmsten will help out periodically through her last days
and into Tusa's first days.
2. Home Care Discussions. We have two potential partners in this effort- -
Glencoe Area Health Center and Augustana Homes in Litchfield. Glencoe
received a rural healthcare transition grant; we talked and partnered with
Glencoe to do joint planning in home care and emergency medical services.
The team met this morning with a consultant paid for by the grant to
discuss partnership in home care and to decide a direction for emergency
medical services. The team will to be fairly aggressive and come to some
conclusion about direction within the next 30 -60 days.
3. ISN Rules. A draft of the ISN rules were recently released. Everyone is
racing to put together networks. Rules go to legislature in January to
take effect in July of 1994. More information will come as we learn more.
4. Health Partners. Health Partners has announced to the public that they
have signed a contract with HMC and are now interesting in us. Also
HealthSpan and Pioneer Health Systems out of Willmar would like to cover
our area.
5. Values Statements. Board members were asked to read and digest the
organization's values statements, which came from a team who surveyed .
employees on how we ought to behave as an organization and were
distributed at the meeting. These statements summarize what the
respondents said. Graves commended the team on their efforts and will put
discussion of this on the next month's meeting agenda.
BMNH Report. Richards reported to the board on the following items:
1. Construction Proiect. Progress included plumbing work, electrical work
and sheetrock work done since the last meeting. The concluding report
should be presented next month. Question was asked if the residents can
now use the lower level. The occupancy certificate has not yet been
received without 1:1 staffing, but they are able to use it with proper
staff assistance.
2. RN Staffinc. RN staffing is coming along well.
3. Resident Survey. A recent resident survey was discussed. Board members
expressed interest in seeing compilation of results at a future meeting.
4. Correction Plan. A plan of correction was accepted by the state from
their last survey.
HealthSpan Report. Dehne informed the board of the following:
1. ISN Development. Progress toward HealthSpan's development of an ISN was
discussed. One option was to partner with a payor to become an ISN, and
HealthSpan is now in discussions with Medics. By the end of November,
HealthSpan will have to move forward with them as a partner or will and
discussions. They initially started dialogue in anticipation of jointly
sponsoring a new ISN as two separate entities, but it's becoming clearer
that this kind of relationship may have to be tighter than a joint
venture. They may integrate the two organizations. This would quickly
position HealthSpan with all elements needed for an ISN. Then they will
move to be in place on July 1 with an ISN and an ISN product. This will
be a provider -based ISN.
Regular Board of Directors' Meeting - 11/16/93
Page Five
Physician Leaders. HealthSpan is looking for three physician leaders,
including a group practice organization leader, an integrated provider
network physician leader, and a medical affairs physician leader.
Budget committee. Dehne asked for the help of HCH /BMNH's budget
committee. HealthSpan is in the process of budgeting and it will be an
extremely challenging year for them. They are struggling in all
organizations to get significant costs out of the organization to position
us for the future.
Accounts Payable. The accounts payable were presented. Following discussion:
Motion was made by Mills, seconded by Torgerson, to approve the accounts
payable and cash disbursements in the amount of $1,216,077.23 for the
hospital and $155,295.13 for the nursing home. All were in favor. Motion
carried.
Statistical Report. The statistical report for October was presented. HCH had
170 admissions for the month and an average daily census of 21.8. Census days
totaled 675. The average length of stay was 3.7 days for an average percentage
of occupancy of 36.3 %.
The nursing home had a case mix of 2.3 and a percentage of occupancy of 98.4 %.
Hospital areas showing increases from the previous month included respiratory
care, radiology, mammograms, physical therapy, and inpatient surgeries.
Financial Statements. Malmsten presented the financial statements. The
is operations report showed a net loss of $34,918 for the combined institution.
Graves told the group that a team from HealthSpan will be visiting HCH in the
near future to assist us with looking at adjustments to our organization. A
separate budget meeting may be needed.
The nursing home had a gain of $36,425.
Myers noted that the cash position is positive in spite of the losses over the
past months due to interest and depreciation. Graves acknowledged this, saying
we can sustain this for some time but unless we put a gain on the bottom line,
we will be hurting. All rural hospitals are seeing a "right-sizing" effect.
This is a change in the way we're looking at healthcare. He emphasized that the
organization's goal is to operate in the black, and reaffirmed the commitment to
do so.
Other.
1. Payment Ouestions. The question was asked about access on weekends for
customers to ask payment questions. Business office staff working with
customer payments do work only Mondays through Fridays and spend a lot of
time counseling customers. Additional staffing is not expected at this
time.
Dialysis Open House. Lakeland Dialysis has planned an open house on
Sunday, November 21, from 2:00 -4:00 p.m. All are invited to attend.
Budget Committee. Myers appointed Mills and Torgerson to work with
himself and organizational staff to set direction for the fiscal 1994
budget.
2.
0
5
Regular Board of Directors' Meeting - 11/16/93
Page Six
Other (continued)
4. Ethics Policy. The ethics policy that was recommended by the medical
staff for adoption was distributed and reviewed. Following discussion:
Motion was made by Zenk, seconded by Torgerson, to approve the
policy as presented. All were in favor.
Adjournment. Motion was made by Mills to adjourn the meeting. The meeting was
then adjourned at 7:25 p.m.
Respectfully submitted,
�J
Laurie Hulkonen John L. Zenk, MD
Recording Secretary Secretary
LH
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APPLICATION FOR
REMOVAL
DEC 1? 10
ry....... !qM ... C.O.L.NCIL ............. I ..... . ................ ........... . ...................... . .
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upon that certain trail of land described as follows: Lot .. ........ ... . ......... ........ ; Block ...... . ...... ..
plator addition ...... .. ... ... ..... _.. _ ..... ... ; address ............ ....... - ..........
which is of the following size and area; width. __ ..._. feet; length . ......... . ... .. feet;
area ....WITHIN THE CITY LIMITS
...... .......... ...... I .... .. .......... .. ..... - ..........
and hereby agrees that, in c4ue such permit it granted, that all work which shall be done and all
materials which shall be used *hall comply with the plans and opecifloation8 therefor herewith, submitted
and with all the ordinances of said .... CIFTY .... OF H.UTPI.I.N..S.ON. . .......................... ....... ... I ................
applicable thereto. . ... ..... ... . I .. — ..
.fppzloant further airm to Pay fees Or aMealnenit at the time and in the amounts specified as
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APPLICATION FOR_SMOW REMOVAL
re u,.__.cznr ... COU.NC.I DEC I I
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State Of XlnAdfota:
The umd*r8lima owner whom name and address ......
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PLOW AND
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and hereby agrees that, In can such permit is iranud, that all work Which shall be dons and all
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and with all the ordinances of said......... CITY OF HLrr0iINSON
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APPLICATION F0R1n—!.mMovAL--PERAuT
To &a CITY COUNCIL_......._.
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upon that oertaln tract of land described as follows: Lot_ ........ ................ .................. ; Block.......__....... .... .
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and hereby qjrw8 that, in =so such permit is fronted, that all work which shall be done and all
Inateri4mle which shall be used shall emply with the Plane and 8pecifloations therefor herewith, submitted
and with all the ordinances of said .......... CITY OF HUTCHINSON
applicablethersto. .................................................................................. ...................................................
"Pplioant further alfree* to PV f" OP assessments at the time and In the amounts specified as
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CITY OF HUTCHJ;S"":1:
APPLICA'T'ION FOR-INOW REMOVAL
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a. ......... CI.T.Y . ............................ . ........... . .... .......... .... ....
. ...... ............ ................... ........ ......................... State of Minnesota: CITY OF
The un46?WiR4d Owner whose name and address ja .......... P.ei.nf .. er ..........
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for . "'.0 ..... .. PLOW "D
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which to of the following 8W and area; width ......... I ........ ............. feet; Zenith. ..................
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and hereby agrees that, in case such Permit it granted, that all work which shall be done and all
materials which shall be used shall vmPlY With the Plans and tpeelfloafions, therefor herewith submitted
and with all the ordinances of sold........ CITY .... OF ... HUTCHINSON -.1 .............. . .......................................
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applicable thereto
'4PP'Wn' further ogress to Pay fees Or amssmonft at the time and In the amounts specyted as
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APPLICATION FOR-M' _RE
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which is Of the f011owixf size and area; width. feet;
area ... WITHIN THE CITY LIMITS
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and hereby apvce that in CM8C such Perns-4 is granted, that all work which *hall be done and all
materials which shall be used shall comply with the plans and specifications Okomfor 4rmvta submitted
and with, all the ordinances of said ....... I.C.I.TY .... OF ... H.UrC.H.I.N.S.ON .............................. .......
applicable thereto, ... .... ... - ... .. .. -
"PPZ'Oant further agree to pay feu Or assessments at the time and in the amounts spccifta as
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Owner
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Btate of
The undersigned owner whom name and address .la ........
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SNOW WITH
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Plator addition ............. ...: ..... ........................................ .. ................. ....... ; address........... ............................._. ...................
which, 14 of the following el" and area; width...._ ...... ........ ... ..... ................ fed; Imylk .. . ....... I ............. . /age,
WITHIN THE CITY LIMITS
area .. ......
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and hereby aPWA that, in cam such Permit is granted, that all uwrlc which shall be and all
M440rlalf which shall be used shall 00mPlY with the Plane and 8pecifl4afi~ therefor herewith done
submitted
and with all the ordinanew of said .... .... CITY OF HUTCHINSON
applicable thereto. ............................... I ....... I ..............
-d"llean' further a0m t10 PV fees Or auessmOnAs at the time and In the amounts specified as
follows:
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� I D
.___ SEC, 2 1 IM
CITY OF HUTCHINSON
O~F
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•
.
CITY OF HUTCHINSON
CERTIFICATES
OF DEPOSIT
December
28,1993
Date
Date
Interest
Of
Of
Institution
Description
Rate
Purchase
Maturity
Amount
-------------------------------------------------------------------------------
TREAS BONDS
644136
7.18%
12/12/91
2/15/2001
373,500.00
TREAS BONDS
644137
7.13%
12/12/91
10/15/98
307,312.50
Firstate
41- 1214999 -8
3.70%
12/30/92
12/30/93
500,000.00
Smith Barney
CMO 80AP9
7.380%
2/15/93
5/1/2018
188,173.75
Smith Barney
GNMA 865M7
7.363%
2/15/93
8/10/2002
195,000.00 **
Firstate
41- 1211694 4
3.60%
9/30/93
03/10/94
500,000.00
Firstate
41 121749 6
3.65%
11/10/93
12/30/93
100,000.00
Firstate
41 122933
3.70%
11/10/93
11/10/94
400,000.00
Firstate
42- 117375 -6
3.65%
11/24/93
02/10/94
400,000.00
600,000.00
Firstate
41- 1211694 4
3.70%
12/16/93
05/12/94
Firstate
41 121829 6
3.70%
12/16/93
04/14/94
300,000.00
Firstate
41 121820 5
3.70%
12/16/93
02/10/94
100,000.00
Firstate
42- 120527 -7
3.70%
12/16/93
03/10/94
300,000.00
Firstate
41 121814 8
3.70%
12/16/93
02/10/94
200,000.00
Marquette
30017743
3.80%
12/16/93
03/10/94
100,000.00
Firstate
41 121821 3
3.70%
12/16/93
04/14/94
200,000.00
------------------
$4,763,986.25
*CMO purchase
anticapted payback
is
4.332 years with
a yield of
7.328%
This instrument receives
payments
monthly and depending
on speed of payment of
mortgagages
the yield could
increase or decrease
** A GNMA with
fixed maturity
but has a call date
of 8/12/97
•
Box 115 • Norwood, MN • 55368
Please help us provide better service!"
A. Service WAS completed today. However, your
cooperation will be appreciated in correcting the
items circled below.
B. Service WAS NOT completed today due to the
reasons circled below.
1 1 @sh around container. (See reverse #1)
2. Container too far from street. (See reverse #1 & #2)
3 Container handle not turned away from street. (See
reverse #1)
4 Container was over-full. Container lid must close so
malunad does riot spill out when lilted. (See reverse #4)
S. Extra items cannot be serviced without prior
aulhonzation ic:e r v
6.Insufticient space to service container or automobile
blocking daulc r. r
cor. See reverse #1 & #2
7 Un,iccep a e iterns such as oil, paint, rocks, dense
metal objects and hot ashes were placed in container.
B Oliter /l�- iX� r' L
- --
�� Nurnb . Jrcled 2nd notice. Yes No
DFC 1993 n
ro�
0
0 0
e kP�
na
=I
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f
�3n
A40 Ann
Metro:
AM &Fj"JJ S,y
6121332 -8412
W,
F.M. n� ,
Norwood:
61?/467 -29999
Box 115 • Norwood, MN • 55368
Please help us provide better service!"
A. Service WAS completed today. However, your
cooperation will be appreciated in correcting the
items circled below.
B. Service WAS NOT completed today due to the
reasons circled below.
1 1 @sh around container. (See reverse #1)
2. Container too far from street. (See reverse #1 & #2)
3 Container handle not turned away from street. (See
reverse #1)
4 Container was over-full. Container lid must close so
malunad does riot spill out when lilted. (See reverse #4)
S. Extra items cannot be serviced without prior
aulhonzation ic:e r v
6.Insufticient space to service container or automobile
blocking daulc r. r
cor. See reverse #1 & #2
7 Un,iccep a e iterns such as oil, paint, rocks, dense
metal objects and hot ashes were placed in container.
B Oliter /l�- iX� r' L
- --
�� Nurnb . Jrcled 2nd notice. Yes No
DFC 1993 n
ro�
0
0 0
e kP�
na
=I
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f
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I
•
0
NO. 93 -96
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, REPEALING
SECTION 2.54 OF THE CITY CODE BY SUBSTITUTING REVISED SECTION 2.54
ENTITLED "PARRS, RECREATION AND COMMUNITY EDUCATION ADVISORY BOARD-
AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99
WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY OF HUTCHINSON ORDAINS:
Section 1. City Code Section 2.54 entitled "Park and
Recreation Board" is hereby repealed effective August 24, 1993.
Section 2. City Code Section 2.54 entitled "Park and
Recreation Board" shall hereafter be known as "Parks, Recreation
and Community Education Advisory Board" and Section 2.54 shall read
as follows:
Subd. 1. Establishment and Composition. A Parks,
Recreation and Community Education Advisory Board is hereby
established under the Joint Powers Agreement entered into on
September 1, 1993, between the City of Hutchinson and the
Independent School District No. 423, McLeod County. The Board
shall be composed of thirteen (13) representatives consisting of
ten (10) positions from the community at large, one representative
from the School Board, one representative from the Hutchinson City
Council, and one youth representative who serves a two year term.
With the exception of the School Board and City Council
representative, all members shall be jointly appointed by the Mayor
and the School Board President, with the consent of the respective
boards and Council, and shall serve staggered three year terms.
The terms of the members first appointed to the Board shall be for
one, two, or three years as designated in the appointment.
Subd. 2. Duties. The Board shall study and determine
the park, recreational and community education needs of the City
and make recommendations to the City Administrator relating thereto
and shall submit an annual operating budget to the City
Administrator.
Section 3. City Code Chapter 1 entitled "General Provisions
and Definitions Applicable to the Entire City Code Including
Penalty for Violation" and Section 2.99 entitled "Violation a
Misdemeanor" are hereby adopted in their entirety, by reference, as
though repeated verbatim herein.
".-iopted by the City Council this 28th day of December, 1993.
ATTEST:
Gary D. Plotz
City Administrator
Paul L. Ackland
Mayor
'7 -Al
• RESOLUTION NO. 10110
AUTHORIZATION TO TRANSFER FUNDS FROM CITY OF HUTCHINSON CAPITAL
FUND GENERAL FUND AND WATER /SEWER FUNDS
TO CITY HALL CONSTRUCTION FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City of Hutchinson does hereby transfer the following
funds the indicated amounts:
GENERAL FUND $ 75,000.00
WATER /SEWER FUND 100,000.00
CAPITAL PROJECTS 370,000.00
TO the City Hall Construction Fund.
Adopted by the City Council this 28th day of December 1993.
ATTESTED:
Gary D. Plotz
City Administrator
Ll
Paul L. Ackland
Mayor
7 — P'
• RESOLUTION NO. 10111
RESOLUTION TO SUBSTITUTE PLEDGED SECURITIES
TO FIRST STATE FEDERAL SAVINGS & LOAN
OF HUTCHINSON, MINNESOTA
WHEREAS, First State Federal Savings & Loan of Hutchinson,
Minnesota, a city depository, has requested substitution of the
following securities under the collateral agreement with the City
of Hutchinson:
RELEASE
FHLMC REMIC 1399N 10 -15 -22 $1,000,000.00
#921029014
ACCEPT
FHLB F/R Bond 6 -25 -03 2,000,000.00
#931006005
• BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Administrator be authorized to substitute the
pledged securities.
Adopted by the City Council this 28th day of December, 1993.
ATTEST:
Gary D. Plotz
City Administrator
Paul L. Ackland
Mayor
7_ LT'
RESOLUTION NO. 10112
RESOLUTION TO RELEASE PLEDGED SECURITIES
TO FIRST STATE FEDERAL SAVINGS & LOAN
OF HUTCHINSON, MINNESOTA
WHEREAS, First State Federal Savings & Loan of Hutchinson,
Minnesota, a city depository, has requested release of the
following securities under the collateral agreement with the City
of Hutchinson:
RELEASE
FHLMC REMIC 1443T 12 -15 -22 $2,500,000.00
#921229032
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Administrator be authorized to release the
• pledged securities.
Adopted by the City Council this 28th day of December, 1993.
ATTEST:
Gary D. Plotz
City Administrator
•
Paul L. Ackland
Mayor
7 -.y
0 RESOLUTION NO. 10113
RESOLUTION TO SUBSTITUTE PLEDGED SECURITIES
TO CITIZENS BANK & TRUST
OF HUTCHINSON, MINNESOTA
WHEREAS, Citizens Bank & Trust of Hutchinson, Minnesota, a
city depository, has requested substitution of the following
securities under the collateral agreement with the City of
Hutchinson:
RELEASE
FNMA 5.37e 12 -15 -95 $1,000,000.00
FHLB 5.25°% 12 -15 -95 500,000.00
ACCEPT
FHLMC 4.0506 8 -04 -97 500,000.00
• FNM Flt Rt Var 10 -25 -96 1,000,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Administrator be authorized to substitute the
pledged securities.
Adopted by the City Council this 28th day of December, 1993.
ATTEST:
• Gary D. Plotz
City Administrator
Paul L. Ackland
Mayor
q, r je ,
I
RESOLUTION NO. 10114
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
2 Tristar 486 -66 CAD
$10,952.00
CAD - Engineering
Eng.
*
Tristar Computer
Stations with Interface
Work
Card and Software and
Upgrade
*1994 Budget - -item will
be rec
ived and billed in 1994
- The following items were authorized due to an emergency need:
ITEM
COST
Date Approved: December 28. 1993
• Motion made by:
Seconded by:
PURPOSE
DEPT. I BUDGET I VENDOR
Resolution submitted for Council action
by:
7-F
December 21, 1993
ARNOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARS PLACE
HUTCHINSON, MINNESOTA 55350 -2563
(612)!587-7575
FAX (612) 587 -4096
RESIDENT ATTORNEY
G. BARRY ANDERSON
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
Re: Melvin Klockmann Matter
Our File No. 3188 -93244
Dear Gary:
OF COQNSEL
WILLLM W. CAMERON
RAYMOND C. TALLIER
5861 CEDAR LEE ROAD
MINNEAPOLIS. MINNESOTA 55416
(612) 545-9000
MN TOLL FREE 800- 343 -4545
PAX (6M) 545 -1793
501 SOL ?H POUHIH STREET
PRINCETON, MINNESOTA 55311
(612)369-2214
PAX (612) 309-5506
v
sr..
8L
• Enclosed please find the final draft copy of the Agreement between
the City of Hutchinson, Mr. Klockmann and all other interested
parties. Please place this matter on the agenda for the next
regularly scheduled City Council meeting and provide a copy of this
correspondence as well as a copy of the Agreement for the Council
to consider.
•
Mr. Olsen is presently securing signatures from his client and his
client's contractor and I presume he will have the original
Agreement back to me in time for our meeting on Tuesday, December
28, 1993.
Thank you for your attention to these matters. Best regards.
GBA:lm
Enclosure
'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
"CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION (((J
DAVID B. ARNOLD
GARY D. MCDOWEII
•
STEVEN A. ANDERSON
O. HARBY ANDERSON'
STEVEN S. ROOF
LAURA E. PRETLAND
DAVID A. BRUEGOEMANN
PAUL D. DOVE"
JOSEPH M. PAIEN ENT
JAMES UTLEY
RICHARD O. McOEE
CATHRYN D. REBER
GINA M. BRANDT
December 21, 1993
ARNOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARS PLACE
HUTCHINSON, MINNESOTA 55350 -2563
(612)!587-7575
FAX (612) 587 -4096
RESIDENT ATTORNEY
G. BARRY ANDERSON
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
Re: Melvin Klockmann Matter
Our File No. 3188 -93244
Dear Gary:
OF COQNSEL
WILLLM W. CAMERON
RAYMOND C. TALLIER
5861 CEDAR LEE ROAD
MINNEAPOLIS. MINNESOTA 55416
(612) 545-9000
MN TOLL FREE 800- 343 -4545
PAX (6M) 545 -1793
501 SOL ?H POUHIH STREET
PRINCETON, MINNESOTA 55311
(612)369-2214
PAX (612) 309-5506
v
sr..
8L
• Enclosed please find the final draft copy of the Agreement between
the City of Hutchinson, Mr. Klockmann and all other interested
parties. Please place this matter on the agenda for the next
regularly scheduled City Council meeting and provide a copy of this
correspondence as well as a copy of the Agreement for the Council
to consider.
•
Mr. Olsen is presently securing signatures from his client and his
client's contractor and I presume he will have the original
Agreement back to me in time for our meeting on Tuesday, December
28, 1993.
Thank you for your attention to these matters. Best regards.
GBA:lm
Enclosure
'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
"CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION (((J
THIS AGREEMENT is made and entered into this _ day December,
1993, by and between Melvin Klockmann and the City of Hutchinson.
RECITALS:
1. Melvin Klockmann is the owner of certain property located
at 830 Elm Street, Hutchinson, Minnesota, legally described as
follows: Lot 1, Block 1, Nyberg's Second Addition to the City of
Hutchinson, McLeod County, Minnesota.
2. Said property is subject to a court order duly issued on
September 10, 1993, entitling the City of Hutchinson to raze and
remove the building and to assess the cost for razing and removing
the building against the real estate in the matter prescribed by
Minnesota Statute §463.21. A true and correct copy of said order
is attached hereto, marked as Exhibit "A" and incorporated as if •
fully set out herein.
3. Klockmann now desires to remodel, refinish or otherwise
improve the property.
4. Klockmann has begun work in violation of local ordinance
by now applying for and receiving a building permit in advance of
construction and improvements.
5. The City is willing to allow such reconstruction,
improvement or other work to be performed pursuant to the terms and
conditions of this agreement between the parties.
NOW THEREFORE IT IS AGREED by and between the parties for One
Dollar and other good and valuable consideration:
1.
Building
Permit.
Klockmann shall apply
for a building
permit
and pay the
building
permit application fee
pursuant to the
•
ill
usual and customary schedule for such fees. Lester Stroklund, the
party retained by Klockmann to perform the necessary construction,
shall join in the building permit application.
2. Building Construction. Mastercraft Construction, Inc.
shall be responsible for and shall complete enclosure of the
property no later than February 1, 1994 and the entire project must
be completed no later than April 10, 1994. All construction work
must be pursuant to the building permit and comply with all
applicable codes, ordinances and statutes.
3. Attorney's Fees and Expenses. Klockmann agrees to
reimburse the City of attorney's fees and expenses incurred in
pursuing the legal action to demolish and remove the property. The
fees and expenses are stipulated by the parties to be $500.00.
• Said reimbursement shall occur prior to the issuance of the
building permit and shall be made direct to Arnold & McDowell.
4. Default. In the event Klockmann or Stroklund fail to
perform according to the terms of this agreement, the City shall be
entitled to enforce the Court order and demolish the property
pursuant to the Court order and to assess the costs in connection
with said demolition as provided by state law. Said demolition may
occur at any time after giving five (5) days written notice to
Klockmann in care of his attorney, Brian M. Olsen, 180 East Third
Street, P.O. Box 927, Cokato, Mn. 55321. Default is defined to
specifically include, among other events, but not limited to said
events, the failure to meet the deadlines set forth above, failure
to apply for and receive a building permit, failure to comply with
• the terms and conditions of the building permit, failure to
construct or reconstruct the property in accordance with all local
codes, ordinances and statutes and the failure of Mastercraft
Construction Corporation to join in this agreement or to cease to
be a party to this transaction.
THIS AGREEMENT is made and entered into this _ day of
December, 1993.
Melvin Klockmann
CITY OF
By:
Its Mayor
The undersigned, agrees to and ratifies the terms of the above
referenced Agreement.
Dated:
Lester Stroklund
L�
L]
AIRPORT HANGAR POLICY
. This airport hangar policy was adopted by the Hutchinson
Airport Commission and confirmed by the City Council for the City
of Hutchinson.
RECITALS:
1. The City of Hutchinson has constructed, and has
available, hangar space for rent for the purpose of storing
airplanes and airplane- related equipment.
2. Insufficient hangar space is presently available to
accommodate all who wish to take advantage of the availability of
airplane hangars.
3. The City of Hutchinson is responsible for maintenance,
repair, managing and, in general, operating the Hutchinson
Municipal Airport, now known as Ken Sutler Field, and provides
• significant administrative and financial support to the airport.
•
4. The City of Hutchinson has constructed, at city expense,
a series of hangars which are available for rent and the city now
desires to adopt a formal policy governing the "waiting list" for
space available in said hangars.
NOW THEREFORE BE IT RESOLVED BY THE HUTCHINSON AIRPORT
AND THE CITY COUNCIL OF THE CITY OF HUTCHINSON:
1. Waiting List. The Hutchinson Airport Commission shall
maintain a waiting list for Hutchinson applicants and a separate
waiting list for applicants from outside the City of Hutchinson.
2. Waiting List Priority. Any person or entity living
within the corporate city limits of the City of Hutchinson, or
PI
Will
having a principal place of business within the corporate city
limits of the City of Hutchinson, shall be listed on the City of
Hutchinson waiting list for hangar space. The names of all other
applicants shall be carried on a separate list. All names,
regardless of the list, shall be ranked in order of the date the
application was received by the City Administrator.
3. Availability of Hangar Space. When a hangar becomes
available, the same shall be offered to the first name on the city
list and shall be offered to each succeeding individual on the city
list. If the hangar is not chosen by anyone from the city list,
the same procedure shall be followed with the list reserved for all
other applicants. Hangar space can be declined on two separate
occasions without loss of priority. If hangar space is declined on
a third occasion, the party so declining shall lose priority and
shall drop to the bottom of the applicable list. No person shall •
be eligible for more than two hangars. Every applicant shall own
an aircraft registered in the State of Minnesota to be eligible for
inclusion on either list.
4. Rules and Regulations. All persons on either list shall
comply with all rules and regulations promulgated by the Hutchinson
Airport Commission or the City of Hutchinson or other appropriate
governmental and management agencies. Failure to comply with the
rules and regulations may result in forfeiture of the privilege of
renting hangar space at Hutchinson Community Airport.
S. No Property Right. Nothing in this policy shall be
construed as creating any property right, under state or federal
z •
law or under state or federal constitutions, in any individual or
• applicant by virtue of inclusion or exclusion from any waiting list
for hangar space at the Hutchinson Municipal Airport.
This policy is made and adopted this day of December,
1993.
HUTCHINSON AIRPORT COMMISSION
By
Its Chairman
CITY OF HUTCHINSON
By
Paul L. Ackland, Its Mayor
ATTEST:
Gary D. Plotz
Hutchinson City Administrator
0 3
C
December 21, 1993
M E M O R A N D U M
TO MAYOR AND CITY COUNCIL
FROM DIRECTORS
Steve Madsonk Jim Marks M,
Dolf Moon RR��ff,� Randy DbVr a ,
John Rodeber Ken Merrill
RE RECOMMENDATIO14 FOR SALVAGE OF CITY HALL
Staff recommends that a public auction be held on January 22 or
January 29 of salvageable City Hall furnishings. It is felt this
• method would be of best benefit to the City by attracting a
significant number of bidders.
It is recommended the Council grant staff the discretion to
select an auctioneer based on available dates and rates charged.
Building demolition would be proposed for March 1, allowing time
for completion of the salvage process.
• City Hall
37 Washington Avenue West
(612) 587 -5151
Parks & Recreation
900 Harrington Street
(612) 587 -2975
Hutchinson, Minnesota 55350
- Printed on recycled paper -
Police Department
10 Franklin Street South
(612) 587 -2242
�r-.
0
•
11
F-D,
BID TABULATION
CITY OF HUT0MMON, 37 WASFMVMN " W, HUTCH]MON M 55350 612 -587 -5151
LETTING NO. 11 PROJECT NO. 93 -23 ENGINEER'S ESTINRTE S
COMPLETION DATE: April 15th, 1994
BID OPENING DATE; December 6th, 1993 AT 10:00 AM
NAME, ADDRESS, CITY, STATE, ZIP CODE, TELEPHONE/FAX
SURETY
ADDEtID1IIS
AMOUNT
Towne Construction
RR 1, Box 203P
Garvin, MN 56132 507- 746 -4473
Bid Bo
id
$58,750.00
J & D Enterprises FAX 218- 729 -6031
5197 Lavaque Road 800 - 541 -7511
Duluth, MN 55803 (Al Johnson) 218- 729 -9105
Bid Bo
d
54,433.00
Diamond 5 Wrecking
Hwy 7 West
Hutchinson, HN 55350 (Leon Madsen) 612 -587 -7121
Kennedy Excavating Mobile 612- 394 -2850
East Hwy. 12 612 - 843 -4727
Certif,
57,425.00
Benson, MN 56215 (Jack or Bill) 612 - 842 -4911
Check
A -1 Abatement
2116 Myrtle Ave
St. Paul, MN 55114 (Steve Coles) 612 - 649 -1901
HAAC (Midwest Asbestos)
P.O. Box 411
Montevideo, MN 56265 (Dennis Larson) 612 - 269 -5315
Quad State Asbestos Removal
122 No. 5th St, P.O. Box 95 FAX 612- 269 -5201
Montevideo, HN 56265 (Loren Bogan) 612 - 269 -5776
F-D,
PUBLICATION NO. 4582
LETTING NO. 11, PROJECT NO. 93 -23 .
ADVERTISEMENT FOR BIDS
Hutchinson, Minnesota
Dated: October 4th, 1993
TO WHOM IT MAY CONCERN:
The City Council of the City of Hutchinson, Minnesota, will receive bids at the
Office of the City Administrator until 9:30 AM on Monday, December 6th, 1993, and said
bids will be opened at 10:00 AM in the Council Chambers of the City Hall at 37
Washington Avenue West, Hutchinson, Minnesota, for the:
BID: Purchase of Structures Located at 37 Washington Avenue West, Hutchinson,
Minnesota, or
ALTERNATE BID: Demolition and Removal of Structures Located at 37 Washington
Avenue West, Hutchinson, Minnesota,
all in strict accordance with the Specifications on file in the Office of the Director of
Engineering.
The structures will be open for viewing /walk - through on Tuesday, October 26th, 1993
from 12:00 Noon to 5:00 PM.
All bids shall be made on the Proposal Forms of the City and shall be
accompanied by a cashier's check, bid bond or certified check, payable to the order
of the City of Hutchinson, Minnesota, for not less than ten percent (10 %) of the*
amount bid.
All cashier's checks, bid bonds or certified checks will be held for thirty (30) days
or until a contract is signed. Subsequent to that time, all non - forfeited checks or bid
bonds will be returned to the bidders; with the exception of the successful bidder's
cashier's check, bid bond or certified check which will be held until completion of
removal and relocation.
Bids shall be directed to the City Administrator, securely sealed and endorsed
upon the outside wrapper 'LETTING NO. 11, PROJECT NO. 93-23 - FOR PURCHASE OR
DEMOLITION & REMOVAL OF STRUCTURES LOCATED AT 37 WASHINGTON AVENUE WEST,
HUTCHINSON, MINNESOTA'. The City Council reserves the right to reject all bids and
to waive any informalities and irregularities.
Specifications and Proposal Forms are on file and are available from the Office
of the Director of Engineering, 37 Washington Avenue West, Hutchinson, MN 55350,
and will be furnished on request to any prospective bidder,
Gary D. Plo City A^nistrator
PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, OCTOBER 7TH, 1993, AND
THURSDAY, OCTOBER 14TH, 1993.
•
g_T),
I1
L
•
•
DAVID B. ARNOLD
GARY D. MCDOWELL
STEVEN A. ANDERSON
G.BARRY ANDERSON'
STEVEN S. HOGE
LAURA E. FRETLAND
DAVID A. BRUEOGEMANN
PAUL D. DOVE- -
JOSEPH M. PAIEMENT
JAMES UTLEY
RICHARD G. MCGEE
CATHRYN D. REHER
GINA M.BRANDT
ARNOLD & MCDOWELL
ATTORNEYS AT LAW Or COURSRL
101 PARK PLACE ^ WILLIAM W. CAMERON
�\ RAYMOND C. TAT LIEN
HUTCHINSON, MINNESOTA 55350 -2563
(612) 587-7575 11 SBBI CEDAR LANE ROAD
M /1 INNEAPOLIS, MINNESOTA 55416
" l
FAX (612) 587 -4096 ��` 612) 545-9000
�[�T}1V TOLL FREE 800-343 -4545
i \J
RESIDENT ATTORNEY , � � I FAA(612)545 -V93
G. BARRY ANDERSON
501 S.I. FOURTH STREET
lI
PRINCETON, MINNESOTA 55371
(612) 389-2214
FAX (612) 389 -5506
December 14, l
9n ^�
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
Re: Fairground Issues
Our File No. 3244 -93069
Dear Gary:
I write to you today regarding the status of the above referenced
matter. I have been in communication with Attorney R.J. McGraw who
represents the McLeod County Agricultural Association.
The issues involved in these negotiations are essentially as
follows:
Acquisition of Fairground's Property, The State of
Minnesota is administering a program which results in a
90% reimbursement rate for the acquisition of certain
airport property. In this particular case, the City's
appraiser, David Lorence, has appraised the property in
question at a value of $41,700. The figure adopted by
the McLeod County Agricultural Association's appraiser is
approximately $103,000. For settlement purposes, Lorence
agrees that an adjustment upward on his appraisal amount
is defensible simply by using a $4,000 per acre price as
the bench mark. This would result in a figure payable to
the McLeod County Agricultural Association of somewhere
in the mid $60,000 range, an approximate increase in
compensation to the McLeod County Agricultural
Association of $20,000 or so;
Acquisition of Additional Property_ The Fair Board would
like to sell to the City the additional 13.22 acres left
after the acquisition. A copy of the drawing reflecting
these two parcels is enclosed with this correspondence.
This remainder parcel contains some wetlands and other
unusable property and was appraised by Lorence for the
City at $25,536 and by the appraiser for the - -Fair Board
at $26,_000. Thus, there seems to be agreement that the
property could be acquired for approximately $26,000;
*CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
—CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAN ASSOCIATION
f
-
v
. BY______
-- v
I write to you today regarding the status of the above referenced
matter. I have been in communication with Attorney R.J. McGraw who
represents the McLeod County Agricultural Association.
The issues involved in these negotiations are essentially as
follows:
Acquisition of Fairground's Property, The State of
Minnesota is administering a program which results in a
90% reimbursement rate for the acquisition of certain
airport property. In this particular case, the City's
appraiser, David Lorence, has appraised the property in
question at a value of $41,700. The figure adopted by
the McLeod County Agricultural Association's appraiser is
approximately $103,000. For settlement purposes, Lorence
agrees that an adjustment upward on his appraisal amount
is defensible simply by using a $4,000 per acre price as
the bench mark. This would result in a figure payable to
the McLeod County Agricultural Association of somewhere
in the mid $60,000 range, an approximate increase in
compensation to the McLeod County Agricultural
Association of $20,000 or so;
Acquisition of Additional Property_ The Fair Board would
like to sell to the City the additional 13.22 acres left
after the acquisition. A copy of the drawing reflecting
these two parcels is enclosed with this correspondence.
This remainder parcel contains some wetlands and other
unusable property and was appraised by Lorence for the
City at $25,536 and by the appraiser for the - -Fair Board
at $26,_000. Thus, there seems to be agreement that the
property could be acquired for approximately $26,000;
*CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
—CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAN ASSOCIATION
Mr. Gary D. Plotz
December 14, 1993
Page 2
3. Assessments. Although I do not have the assessment roll
available to me, and this information should perhaps be
secured before any significant discussion on this issue
occurs, it is my recollection that the property owned by
the Fair Board now bears an assessment of somewhere
around $65,000 plus interest. As part of the settlement,
the Fair Board is looking for some kind of an adjustment
to the assessment amount;
4. Building Permit Fee. It is my understanding that the
Fair Board owes a building permit fee of approximately
$20,000. They are also looking for the building permit
fee to be a part of these discussions.
Our appraiser, in the interests of resolving this matter, believes
he can support the higher figure discussed above and if we can get
this matter resolved by combining some parts of all of these
negotiating points, now would seem a good time to do so. It is not
clear to me what authority I have to negotiate with respect to
these issues and I would respectfully ask that perhaps you and the
City Engineer and other interested parties, should review this
matter in some detail and get back to me regarding your wishes.
It would perhaps be reasonable to pass along a copy of this
correspondence to Council members in the next regularly scheduled
Council packet on a "Personal & Confidential" and "For your
Information" basis.
Thank you. Best regards.
Very truly yours,
ARNOLD c OWE
G. Barry Anderson
GBA:lm
Enclosure
•
40
FAIR GROUNDS ADDITION
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FAIR GROUNDS
ADDITION
I ••
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Hu ?chinsin,
Com7
Jern- Cco °e'J
Pre ice
r,
Do-g
Vice Presdeid
Theo a'!
F�
Ge eral L'3
December 10, 1993 � C��
Honorable Maydk and 9z C,
City Council Members
City of Hutchinson
37 Washington Ave W
Hutchinson MN 55350
Honorable Mayor and City Council:
At our most recent Hutchinson Utilities Commission
meeting on November 29, 1993, a motion was made,
seconded, and unanimously carried to increase the
Commissioners' compensation for services by $56 per month
(pending Council approval).
We are thereby requesting at your next available Council
Meeting that the City Council approve the increased
compensation.
Our justification in executing this increase has been the
Utility performance over the five years that I've been on
the Commission Board.
We have increased the City Contribution by $250,000. We
have increased the bottom line profitability in excess of
$1 million per year.
We have currently self- funded over $7 million of our $23
million plant expansion project, and we accomplished all
of this without raising the utility rates of the City's
residential and commercial customers.
A fine job is being done by our management team and I am
confident that the Council looks upon our group as an
asset to the City of Hutchinson. Thank you.
Considerately,
UTILITIES COMMISSION
r_ra� Car-nbll
President
JC:lm
RMR
lib
New Business: •
Discussed increasing Hutchinson Utilities' commissioners pay rate
to be equal to City of Hutchinson's council members pay rate. A
motion was made by Commissioner Ward, seconded by Commissioner
Beatty to increase Hutchinson Utilities commissioners pay rate
from $415 per month to $439.90 per month effective January 1, 1994
subject to council approval. Motion was unanimously carried.
There being no further business, a motion was made by Commissioner
Ward, seconded by Commissioner Beatty to adjourn the meeting at
3:18 p.m. Motion was unanimously carried.
ATTEST
G. P. Cornell, President
Theodore Beatty, Secretary
0
•
SHAKOPEE $2,100 PRESIDENT
$1,800 COMMISSIONERS
VIRGINIA NONE
WELLS $250 + $25 /DAY FOR OUT OF TOWN
MEETINGS
WILLMAR NONE
WORTHINGTON $300
r
AREA UTILITIES
•
ANNUAL COMPENSATION
FOR COMMISSIONERS:
ALEXANDRIA
$600 PRESIDENT
$480 COMMISSIONERS
ANOKA
NONE
AUSTIN
NONE
BRAINERD
$2,400 + HEALTH- PRESIDENT
$2,100 + HEALTH - COMMISSIONERS
ELK RIVER
$1,200
FAIRMONT
$1,500
GRAND RAPIDS
$480 + HEALTH
HIBBING
HEALTH INSURANCE
HUTCHINSON
$4,980
MARSHALL
$500
MOORHEAD
$1,200
NEW ULM
$3,600
OWATONNA
$800
ROCHESTER
NONE
SHAKOPEE $2,100 PRESIDENT
$1,800 COMMISSIONERS
VIRGINIA NONE
WELLS $250 + $25 /DAY FOR OUT OF TOWN
MEETINGS
WILLMAR NONE
WORTHINGTON $300
r
CI
M E M O R A N D U M
DATE: Dec 28th. 1993
TO: Mayor & City Council
FROM: Water Billing Department
SUBJECT: Delinquent water & sewer accounts for the month of Dec
Attached is a listing of the delinquent water and sewer accounts
for the month of Dec. Recommend service be discontinued on Monday,
Jan 3rd, 1994 at Noon.
1- 685 - 0725 -041
Pearl Westlund
725 Main St S
• Hutchinson MN 55350
725 Main St S
53.10
Promises 1/3/94
1- 685 - 0817 -035
Steve Gasser
817 Main St S
Hutchinson MN 55350
817 Main St S
114.48
1- 685 - 0841 -034
Richard Mc Lean
841 Main St S
Hutchinson MN 55350
841 Main St S
125.35
1- 965- 0225 -005
David Freund
225 Washington Av W
Hutchinson MN 55350
225 Washington Av W
262.74
1- 360 - 0215 -034
Darol Wylie
Apt 1H
1025 Texas Av
Hutchinson MN 55350
215 Division Av
203.25
CC: Virginia Retzloff
425 College Av
Hutchinson MN 55350
•City Hall Parks & Recreation
37 Washington Avenue West 900 Harrington Street
(612)587 -5151 (612) 587 -2975
Hutchinson, Minnesota 55350
- Printed on recycled paper -
Police Department
10 Franklin Street South
(612) 587 -2242
9 -AI
1- 010 - 0215 -072
Edwa<tAv
5 NW
Hut 55350
2 NW 85.
1- 395- 0316 -003
Heather Clouse
316 Franklin St S
Hutchinson MN 55350
316 Franklin St S
140.88
Promises 12/30
1- 395 - 0505 -015
Martin Garcia
505 Franklin St S
Hutchinson MN 55350
505 Franklin St S
212.04
1- 395- 0645 -022
Andrew Ross
645 Franklin St S
Hutchinson MN 55350
645 Franklin St S
157.15
Promises 1/7/94
1- 420- 0705 -082
Mark Betker
705 Glen St S
Hutchinson MN 55350
705 Glen St S
163.25
1- 455 - 0316 -071
Gary Piehl
316 Grove St S
Hutchinson MN 55350
316 Grove St S
109.48
Promises 1/7/94
1- 455- 0845 -074
Doug Hickler
845 Grove St S
Hutchinson MN 55350
845 Grove ST S
143.51
1- 480 - 0504 -083
Ida Pendergraft i
504 Hassan St S
Hutchinson MN 55350
504 Hassan St S
116.68
1 -570- 0015 -012
Lee /Mary Ann Cheney
15 Jefferson St S
Hutchinson MN 55350
15 Jefferson St S
23.95
Promises 1/5/94
1- 570 - 0016 -004
Sam Poshek
16 Jefferson St S
Hutchinson MN 55350
16 Jefferson St S
86.88
1 -570- 0916 -,012
Pauls
916 rson St S •
Hutc neon 55350
9 Jefferson S
29.23
1- 570- 1315 -062
Dawn Heyer
1315 Jefferson St S
Hutchinson MN 55350
1315 Jefferson St S
117.86
1- 685 - 0050 -091
Linda Portier
Stepping Stones
50 Main St S
Hutchinson MN 55350
50 Main St S
33.01
1- 685 - 0628 -023
Greg Robbins
628 Main St S
Hutchinson MN 55350
628 Main St S
148.24
Promises 12/30
0
TO: Mayor and Council
FROM: Steve Madson, Chief of Police
DATE: December 28, 1993
RE: Car Impounding Contract
The current car impounding contract with Modern Mazda terminates at
midnight December 31, 1993. As a result, bids for a new contract
were sought as evidenced by the affidavit of publication dated
December 7, 1993, (Exhibit A attached).
Sealed bids were received from Modern Mazda and Plowmans. The
sealed bids were opened at 2:00 p.m. on December 27, 1993, in
compliance with the bid advertisement. The bids were as follows:
Modern Mazda Plowman*
Type I Tow 10.00 9.00
7:00 a.m - 6:00 p.m.
Type II Tow
6:00 p.m.- 7:00 a.m or
After 1:00 p.m. on Saturday,
Sunday & Holidays
Type II Tow
7:00 a.m. - 6:00 p.m
Type II Tow
6:00 p.m. - 7:00 a.m.
Type III Tow
7:00 a.m. - 6:00 p.m.
:. Type III Tow
6:00 p.m. - 7:00 a.m
Use of Dolly
Type I Tow
For Police Vehicles
Police Vehicles & Evidence
Vehicles Impounded for
• Evidence Purposes
Square Footage
20.00
20.00
25.00
20.00
25.00
15.00
No charge
25.00
13,000
18.00
18.00
23.00
18.00
23.00
20.00
No charge
25.00
8,500
�i
• Mayor and Council
December 28, 1993
Page 2
Copies of original bid proposals are attached and identified as
Exhibit B (Mazda) and Exhibit C (Plowman). The bid specification
is attached and identified as Exhibit D.
Based upon the aforementioned information, I recommend that
Plowmans be awarded the car impounding contract for the period of
January 1, 1994 through December 31, 1995.
/lkg
93 -01 -0011
•
11
0
ENT-
Ciai 11
$PYdlici I his are ch ale erld avaiiii
fin do office of the City AtlrninktraW,
37,.SNas"ton Avenus. west. Hubhin-
scn;itf166350. t«
- Pmpoeals will be opened at 2:00 P.M.
in Ere Council Chambers of Hulofllnnwn
Gry Half on Decombe►27.1993
The City Ccunral )awrves dW ripM to
roleraje � �a all proposal (s) or any poi
p (try D PWIZ
pity Adnin stator
> a s lot,
z
97
Dated:Decembg4,1p93
•
•
AFFIDAVIT OF PUBLICATION
STATE OF MINNESOTA)
COUNTY OF MCLEOD)Ss
W. L. Kasich, being duly sworn, on oath says he is and during all the times herein stated has been the publisher and
printer of the newspaper known as the Hutchinson Leader and has full knowledge of the facts herein stated as follows'.
(1( Said newspaper is printed on the English language in newspaper format and in column and sheet form equivalent in
printed space to at least 1,200 square inches. (2) Said newspaper is a semiweekly and is distributed at least twice each
week. (3) Said newspaper has 25% of its news columns devoted to news of local interest to the community which it put
ports to serve and does not wholely duplicate any other publication and is not made up entirely of patents, plate matter
and advertisements, (4( Said newspaper is circulated in and near the municipality, which it purports to serve, has at least
500 copies regularly delivered to paying subscribers. has an average of at least 75% of its total circulation currently paid
or no more than three moms, in arrears and nas entry as second class matter in its local post orrice. t5) Said newspaper
purports to serve the City of Hutchinson in the County of McLeod and it has its known office of Issue in the Qty of Hut-
chinson in said county, established and opened during its regular business lours for the gathering of news, sale of adver
hsements and sale of subscriptions and maintained by managing officer of said newspaper or persons in its employ and
subject to his direction and control during all such regular business hours and devoted exclusively during such business
hours to the business of the newspaper and business related thereto. (6) Said newspaper files a copy of each issue im-
med,alety with the State Historical Society . (7) Said newspaper is made available at single a subscription prices to any
person, corporation, partnership or other unincorporated association requesting a newspaper and making the applicable
payment. (6) Said newspaper has complied with all the foregoing conditions lot at least one year preceding the day or
dates of publication mentioned before. (9) Said newspaper has filed with the Secretary of State of Minnesota prim to
Januaary 1. 1966, and each January 1 thereafter an affidavit in the form prescribed by the Secretary of State and signed
by the managing officer of said newspaper and sworn to before a notary public staling that the newspaper is a legal
newspaper.
He further states on win that the printed Publication NO. 4595
hereto attached as a part hereof was cut from the columns of said newspaper. and was printed and published therein in
the English language once each week, for One sgc� [Ihat it was first so published on
Tuesday the 77 day of Dec. 19 93 and was thereafter
printed and published onevery to and including the day of
19 and that the following is a printed copy of the lower case alphabet from A to Z both inclusive and is hereby
acknowledged as beir94ee size and kind of type used in the composition and publication of said notice, to wit.
>etiNalppWwxY% ' ^ /1
h'G' ^i :� ^U�L!CAStb:PLSOTa
,:cL'cG'D CCU" lTY
My Comcru:; lcn Fxpim Jan. S. 1994
EXHIBIT A
day of G
0
9ELLIM =a.
Tnis form, must be used to submit your bid. Fai lure to use
this form will be cause for disqualification of your bid.
Toning Types Bid Quotation
I. Type I tow from 7 :00 a.m. to 6:00 p.m.
J
2.
Type I tow from 6:00
p.m. to 7 :00 a.m.
or after 1:00 p.m. on
Saturdays, Sundays
and holidays.
3.
Type II tow from 7:00
a.m. to 6:00 p.m.
4.
Type II tow from 6:00
p.m. to 7:00 a.m.
5.
Type III tow from 7 :00
a.m. to 6:00 p.m.
6.
Type III tow from 6:00
p.m, to 7:00 a.m.
7.
Use of dolly.
8.
Type I tow from Police
Department vehicles
•
and vehicles impounded
for evidence
purposes
9.
Square footage of fenced storage area
D 00
, ;2 p o
0 0
ts-. '° /
OV, Ge —wT
i3. eaa
The above amounts reflect the bid proposal of 4 „ /} ,,p,C�4
(Name of CompanyjJ
for the period of January 1, 199 4 through December 31, 199
/-;?- -:2-n ->3
( ate of Submission)
EXHIBIT B
C
The above amounts reflect the bid proposal of P” .6 wM 4-.Ll S Ltic
I (Name of Company)
for the period of January 1, 1994 through December 31, 1995_
(Stgllnune of Authorized Agent)
l.�. —1 7 -ice
(Date of Submission)
EXHIBIT C
•
0
Bid Proposal
•
Tnis fort. trust be used to submit your
bid. Failure to use
this form will be cause for disqualification
of your bid.
Towing Types
Bid Quotation
�
I.
Type I tow from 7 :00 a.m. to 6:00 p.m.
�
/
2.
Type I tow from 6:00 p.m to 7 :00 a.m
or after 1:00 p.m, on Saturdays, Sundays
�o
and holidays.
/
3.
Type II tow from 7 :00 a.m. to 6:00 p.m.
<
4.
Type II tow from 6:00 p.m. to 7:00 a.m.
J '-
5.
Type III tow from 7 :00 a.m, to 6:00 p.m.
/
6.
Type III taw from 6:00 p.m. to 7:00 a.m.
�3 °=
7.
Use of dolly.
o <�
a D
S.
Type I tow from Police Department vehicles
7oaG- „e v'e N. c.
•
and vehicles impounded for evidence
.e o°
ve-4 cG.as
purposes
'�2D
9.
Square footage of fenced storage area
The above amounts reflect the bid proposal of P” .6 wM 4-.Ll S Ltic
I (Name of Company)
for the period of January 1, 1994 through December 31, 1995_
(Stgllnune of Authorized Agent)
l.�. —1 7 -ice
(Date of Submission)
EXHIBIT C
•
0
PUBLISHED IN THE HUTCHINSON LEADER
TUESDAY, DECEMBER 7, 1993
PUBLICATION NO. 4595
NOTICE OF ADVERTISEMENT FOR PROPOSALS
ON CAR IMPOUNDING CONTRACT
The City Council of the City of Hutchinson will receive
written proposals in the office of the City Administrator until
1:30 P.M., December 27, 1993 for services commonly known as "car
impounding."
Specifications are on file and available from the office of
the City Administrator, 37 Washington Avenue West, Hutchinson, MN
55350.
Proposals will be opened at 2:00 P.M. in the Council Chambers
of Hutchinson City Hall on December 27, 1993.
The City Council reserves the right to reject any or all
proposal(s) or any portion thereof.
Dated: December 3, 1993
•
EXHBIIT D
Ga D. otz
City Administrator
0
City of Hutchinson
Car Iapoundment Specifications
Specifications
Period: January 1, 1994 to December 31, 1995
Services to be performed by contractor:
1. The removal, impoundment, and transportation of automobiles stolen, abandoned,
damaged or illegally parked.
2. Respond to requests for removal, irrpourdnent and transportation of automobiles
by the police department on a 24 hour per day, seven days per week basis. 4
3. Perform towing for police department evidentiary needs and automobile service
needs.
4. Respond to requests for removal, impoundment, and transportation of automobiles
by the police department within thirty (30) minutes (Failure to respond timely
shall result in contractor liability for any additional cost).
5. Provide a fenced -in storage area for impounded vehicles of not less than 7500
square feet in addition to minimum off - street parking requirements for type of
occupancy.
Duties of Contractor:
1. Contractor to pay all persons furnishing labor, supplies, equipment, space, or
material to the contractor in and about the performance of contract.
2. Contractor shall take imnediate possession of any vehicle duly ordered
impounded.
3. Contractor shall not release any impounded vehicle without authorization of the
Chief of Police.
4. Contractor, or employees thereof, shall have in his /her possession an
identification certificate issued by City Administrator.
5. Contractors shall provide the following insurance coverages:
A. Garage insurance insuring against liability imposed by law for bodily
injury or death, in the sum of $500,000 for any one person and the sum of
• $500,000 for two or more persons for the same occurrence, and for damage to
property the sum of $500,000 or $500,000 Combined Single Limit.
B. Worker's Compensation Insurance and Employer's Liability Insurance as re-
quired by law.
E
•
C. Garagekeeper's legal liability coverage of at least $25,000.
0. City shall be named as Additional Insured in the above policies per
finalized contract.
6. Contractor shall indemnify and hold harmless the City and its officers, agents
and employees from and against all claims, damages, losses or expenses,
including attorney fees, which nay be suffered or for which they may be held
liable, arising out of performance of contract.
7. Contractor shall provide a performance bond in the amount of $10,000.
8. Contractor agrees not to discriminate against any employee or applicant for
employment because of race, color, sex, creed, national origin or ancestry.
9. Contractor agrees to charge $1.00 for the first 24 hours or less of storage,
and $2.00 for each day thereafter.
10. Contractor agrees to comply with administrative procedures as outlined by the
City Administrator.
Towing Types
Type I
All tows which involve a vehicle which is on or immediately adjacent to a public
street or alley and which can be secured for towing with the usual type of
winching.
Type II
A11 tows which involve a vehicle which is not on or immediately adjacent to a
public street or alley and which required an unusual amount of winching to
secure it for towing by one tow truck.
Type III
9. Square footage of fenced storage area.
Note: Each tow shall be based upon the time the tow is requested by the City.
L]
0
All tows which involve a vehicle that requires, and
for which a specific request
has been made, two or more tow trucks.
Bids shall be offered and based upon the following towing
types:
1.
Type I tow from 7 :00 a.m, to 6:00 p.m.
2.
Type I tow from 6:00 pm. to 7:00 a.m or after 1 :00
pm. on Saturdays, Sundays,
and holidays.
•
3.
Type II tow from 7 :00 a.m. to 6:00 p.m.
4.
Type II tow from 6:00 p.m. to 7:00 a.m.
5.
Type III tow from 7:00 a.m. to 6:00 p.m.
6.
Type III tow from 6:00 p.m. to 7 :00 a.m.
7.
Use of dolly.
8.
Type I tow from Police Department vehicles and vehicles impounded for evidence
purposes.
9. Square footage of fenced storage area.
Note: Each tow shall be based upon the time the tow is requested by the City.
L]
0
3
Bid Proposal
This form must be used to submit your bid. Failure to use
this form will be cause for disqualification of your bid.
Touring Types
1.
Type I tow from 7 :00 a.m, to 6:00 p.m.
2.
Type I tow from 6:00
p.m to 7:00 a.m
or after 1:00 p.m. on
Saturdays, Sundays
and holidays.
3.
Type II tow from 7:00
a.m, to 6:00 p.m.
4.
Type II tow from 6:00
p.m, to 7:00 a.m.
5.
Type III tow from 7:00
a.m, to 6:00 p.m.
6.
Type III tow from 6:00
p.m. to 7:00 a.m.
7.
Use of dolly.
• 8.
Type I tow from Police
and vehicles impounded
Department vehicles
for evidence
purposes
9.
Square footage of fenced storage area
•
Bid Quotation
The above amounts reflect the bid proposal of
(Name of Company)
for the period of January 1, 1994 through December 31, 1995.
(Signature of Authorized Agent)
(Date of Submission)
r C
December 23, 1993
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL FINANCE DIRECTOR
SUBJECT: AUTHORIZATION TO INVEST IN LONG TERM SECURITY
The City has a policy of investing locally in short term
certificates of deposit. The City Council has granted specific
exceptions to this rate and is a method to raise our yield.
It would be requested to grant such an exception to the investment
policy at this time. I will have a quote on current rates at the
council meeting. The term would be for 5 to 7 year range.
LJ
• City Hall
37 Washington Avenue West
(612) 587 -5151
Parks & Recreation
900 Harrington Street
(612) 587 -2975
Hutchinson, Minnesota 55350
- Printed an recycled paper -
Police Department
10 Franklin Street South
(612) 587 -224/2 / ^%/
/ _ C', -I
C,
December 28, 1993
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL FINANCE DIRECTOR
SUBJECT: LONG TERM INVESTMENTS
City policy has been to do only short term investments
(certificates of deposit)with our Hutchinson institutions. Our
interest earning have fallen because of low short term interest
rates. The Hutchinson banking institutions are very competitive on
the short term markets.
In order to gain some additional interest in this market it would
be well to invest some of our funds in longer term investments
something we have been doing annually. We have ask for a quote
from a dealer we have been working with in the past. The dealer
has found several investments which have higher rates of return by
going longer term but still meet our safety concerns of city funds.
We would ask to be able to invest about $300,000 in a Federal Home
Loan certificate (a U. S. Agency). The certificate has a floor of
5.05% , due 4/14/2000 with a quarterly adjustment for interest
rates based upon Treasuries plus 202 basis points.
City Hall Parks & Recreation
37 Washington Avenue West 900 Harrington Street
(612) 587 -5151 (612) 587 -2975
Hutchinson, Minnesota 55350
- Printed on recycled paper -
Police Department
10 Franklin Street South
(612) 587 -2242
December 1, 1993
AmNOLD & McDo «ELL
ATTORNEYS AT LAS1-
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350-2563
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
(612) 587 -7575
FAX (612) 587 -4096
RESIDENT ATTORNEY
G. BARRY ANDERSON
Re: Cable Franchise Renewal
Our File No. 3244 -92054
Dear Gary:
of COUNSEL
WILLLAM W. CAMERON
RAYMOND C. LAt MEN
5881 CEDAR LAKE ROAD
MINNEAPOLIS. MINNESOTA 55416
(612) 545-9000
MN TOLL FREE 800 -343 -4545
FAX(612)545-1793
501 SOUTH FOURTH STREET
PRINCETON. MINNESOTA 55971
(612) 989 -2214
FAX (612) 989-5506
,R S
J.1
r^ 1 _p3
j
x
c_ lu
. I am enclosing herewith a copy of correspondence from the law firm
of Bernick & Lifson which should be self - explanatory.
I discussed with Tom Creighton whether or not the rate regulation
policies and procedures should be adopted by resolution or by
ordinance and it was his feeling that adopting the same by
resolution was sufficient.
Accordingly, I would ask that you place this matter on the agenda
for the last meeting in December to have the rate regulation
policies and procedures approved.
I would hope to have an update for you at that time regarding the
status of the negotiations.
Best regards.
Very trulv yours.
GBA:lm
Enclosure
'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE >1NNESOTA STATE BAN
.{J SOCIATI ON / -Z:),
'CERTIFIED AS A REAL PROPERTY LAN' SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
DAVID D. ARNOLD
GARY D. McDOWELL
STEVEN A. ANDERSON
O. BARRY ANDERSON'
STEVEN S. HOGE
LAURA X. FRETLAND
DAVID A. BRUEOGEMANN
PAUL D. DIVE"
JOSEPH M. PAIENENT
JAMES UTLEY
RICHARD O. XcGEE
CATHRYN D. REBER
GINA M. BRANDT
December 1, 1993
AmNOLD & McDo «ELL
ATTORNEYS AT LAS1-
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350-2563
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
(612) 587 -7575
FAX (612) 587 -4096
RESIDENT ATTORNEY
G. BARRY ANDERSON
Re: Cable Franchise Renewal
Our File No. 3244 -92054
Dear Gary:
of COUNSEL
WILLLAM W. CAMERON
RAYMOND C. LAt MEN
5881 CEDAR LAKE ROAD
MINNEAPOLIS. MINNESOTA 55416
(612) 545-9000
MN TOLL FREE 800 -343 -4545
FAX(612)545-1793
501 SOUTH FOURTH STREET
PRINCETON. MINNESOTA 55971
(612) 989 -2214
FAX (612) 989-5506
,R S
J.1
r^ 1 _p3
j
x
c_ lu
. I am enclosing herewith a copy of correspondence from the law firm
of Bernick & Lifson which should be self - explanatory.
I discussed with Tom Creighton whether or not the rate regulation
policies and procedures should be adopted by resolution or by
ordinance and it was his feeling that adopting the same by
resolution was sufficient.
Accordingly, I would ask that you place this matter on the agenda
for the last meeting in December to have the rate regulation
policies and procedures approved.
I would hope to have an update for you at that time regarding the
status of the negotiations.
Best regards.
Very trulv yours.
GBA:lm
Enclosure
'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE >1NNESOTA STATE BAN
.{J SOCIATI ON / -Z:),
'CERTIFIED AS A REAL PROPERTY LAN' SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
11
!J
BERNICK AND LIFSON
A PROFESSIONAL ASSOCIATION
ATTORNEYS AT LAW
SUITE 1200 THE COLONNADE
ROSS A. SUSSMAN SSOO WAYZATA BOULEVARD
N EAL J. SHAPI RO
MINNEAPOLIS, MINNESOTA 55416
SAUL A. RERNRIR.
THOMAS O.CREIGHTON
1 6121 546 -1200
SCOTT A. LIFSON
.AVID N. NIGHTINGALE'
FACSIMILE 16121 546 -1003
PAUL J.OUASTI
THERESA M. KOWALSKI
JAMES B. ELEMING•
November 11, 1993
Mr. G. Barry Anderson
ARNOLD & MCDOWELL
101 Park Place
Hutchinson, Minnesota 55350 -2563
Re: Hutchinson Cable TV Services
Our File No. 52801 -01
Dear Barry:
'ACED /.OMITtEO IN WISCONSIN
'I.LEO ADN ITTEO IN NEBRAS NA
'ALSO CERTIFIED PUBLIC ACCOUNTANT
PARALEGAL
KATHRYN G. MASTERMAN
JOAN M.SCHULKERS
10 6ROWN
Please find enclosed the local rules and policies for rate regulation which the City
should adopt pursuant to FCC rules.
These plus the application to the FCC will get you certified to regulate basic rates.
The next timetable does not commence until you send a letter to the local cable
company advising them that they are now subject to your rate regulation authority. I have
enclosed a copy of a letter sent by the City of Columbia Heights which you can use as a model.
The FCC has just extended the rate freeze until February 15, 1994. However,
once you send your letter to the company and the company is thereby subject to your regulatory
authority, the rate freeze ends. This only means that the company can increase rates by an
inflationary figure. Mainly it means that you need not be in such a rush to send the letter. You
must only be sure that you send such a letter before the rate freeze ends.
Once you send the letter, the company has thirty days to supply you with the
necesshry information. You then have thirty days to analyze the data. If you believe they have
incorrectly figured your rates, you may order roll backs. If there are no irregularities, you can
do nothing and their rates become legit thirty days after you received the information.
67—P
Mr. G. Barry Anderson
November 11, 1993 •
Page Two
I know this is confusing. If you have any questions, just give me a call. I
probably don't know the answer either, but we can plan together how to fake it in front of the
policy makers.
Very truly yours,
BERNICK AND LIFSON, P.A.
Thomas D. Creighton
TDC /rkr
Enclosures
C \- \HI7CHINS0N \ANDENS0N.L01
0
RATE REGULATION POLICIES AIND PROCEDLRES
1. Rates charged by the Franchisee shall be uniform, fair and reasonable. No race shall
be approved that would result in different rates or charges for service to subscribers in the rate
territory receiving similar service or who are similarly situated.
2. Within thing (30) days of roc -ipc of notice from the Franchising Authority that the
Franchisee is subject to the race regulatory authority of the Franchising Authority, Franchisee
shall submit all necessary Federal Communications Commission (hereinafter "FCC ") forms and
documentation supporting its request for initial rate determination. Thirty days prior to any
request for a rate increase, Franchisee shall submit to the Franchising Authority a notice of the
proposed rate adjustment and any documentation supporting such request.
3. The Franchising Authority shall review any sach informatics szubmined by Franchisee
and issue a written determinadon regarding the rate request. Should the Franchising Authority
noc receive supporting documentation suf icient to evaluate the request, it shall notify Franchisee
and the time table for evaluation of the rate request shall be waended ninety (90) days from the
date of receipt of sufficient documentation to analyze the rate request.
4. Upon receipt of sufficient information to analyze the rate request, the Franchising
Authority shall schedule a public heating giving all interested parties reasonable notice and
reasonable opportunity to be heard.
5. The public shall receive notice of the public hearing through a notice placed in a
newspaper of general ei=.i ation in the race territory. Additionally for one week prior to the
schedule hearing, a notice shall appear on the government and public access channels between
7:00 and 9:00 p.m. regarding the place, time and purpose of the public hearing.
6. Copies of the supporting documentation shall be available for public inspection at both
the headquarters of the Franchising Authority and the Franchisee.
7. The Franchising Authority may utilize any consultants it deems necessary to assist
it in the evaluation of the rate r -ques. The Franchisee shall cooperate with all staff and
consultants retained by the Franchising Authority in the evaluation of the request and any
supporting docamentation.
8. The Franchising Authority shall issue written fines in any situation in which it
denies any portion of the rare request.
9. Any appeals of decisions of the Franchising Authority shall be to the FCC, as per the
FCC's rare regulation rules and procedures.
10. These rules and procedures shall be consisre.+r with the rules and regulations of the
Federal Communications Commission. Ea any instance where these rules conflict with the rules
of the FCC, the rules of the FCC shall prevail.
September 30, 1993
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N. E.
(9 Columbia Heights, MN 55421 -3878
(612) 782 -2800
Mayor
Donald J. Murzyn, Jr.
Councilmembers
Sean T. Clerkin
Bruce G. Nawrocki
Gary L. Peterson
Robert W. Ruettimann
Citytanager
Patrick Hentges
CERTIFIED MAIL
October 13, 1993
Mr. Kevin Griffin
President & General Manager
Meredith Cable
934 Woodhill Drive
Roseville, MN 55113
Dear Kevin:
00
�40
You are hereby notified that the City of Columbia Heights (franchising authority) has complied
with all requirements of the Federal Communications Commission regarding the certification
of the City to regulate your rates within the City of Columbia Heights and the City of Hilltop.
You are further notified that the City intends to regulate all rates within its jurisdiction.
You are required, therefore, to file with the City of Columbia Heights your basic rate schedule,
your rates for all equipment associated with the delivery of basic service and all supportin
documentation utilized by you to determine the reasonableness of your rates. Please includ=
all forms utilized by you as provided by the FCC as well as all work sheets, schedules, and any
other such materials which will adequately explain your calculation and assumptions.
If the information you provide is in a summary or conclusion format, please reference the
supporting "hard copy" materials or raw data which you consulted to arrive at your conclusions.
Identify the raw material, the length or volume of such material, and the location of such
material, should the City or its consultants desire to consult such raw material.
As you are aware, the City must receive such material within thirty (30) days of your receipt
of this communication.
Attached, for your information, is a copy of the Rate Regulation Policies and Procedures
recently adopted by the City of Columbia Heights.
Thank you for your cooperation in this matter,. Should you have any questions, please contact
me.
Linda . Magee
Assistant to the
93 /99 s
93/99
Enclosure
cc: Thomas Creighton, Legal Council to Cable Commission
Kathi Donnelly-Cohen, Vice President, Public Affairs, Meredith Cable
'SERVICE IS OUR BUSINESS' EQUAL OPPORTUNITY EMPLOYER �_�
C
M E M O R A N D U M
December 22, 1993
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering
RE: City Center /Change Order No. 3
We hope to have a complete list of expected change order items for
the Council meeting. The following is a breakdown of items as we
know them, and prices (if available). Additional information from
Wold
is available regarding each item.
1.
Revisions to cabinetry /Classic Craft
S
844.00
2.
Sidelight to room 144A
$
132.00
3.
Counter tops for Motor Vehicle
S
593.25
4.
Electric strike, door 155B
$
241.50
5.
N
Additional phone outlets (2)
$
210.00
6.
Additional engraving for deposit box
$
115.50
TOTAL APPROVED TO DATE:
$
2,136.25
The
following items have been reviewed and discussed,
but
no price
has
yet been given:
7. Add shelves to Motor Vehicle base cabinet
8. Motor Vehicle electrical revisions
9. Add wall around dimmer cabinet
10. Credit for deleting 3 smoke detectors
11. Simplex costs for adding switching at door 107B
12. Add roof outlet switch
ADD SPEAKERS TO LOBBY CEILING
The price from Breitbach to add 5 lobby speakers was approximately
$ 1,600, which is significantly higher than originally estimated.
Wold contacted the speaker supplier directly, who gave a cost of
$ 838.18. We propose to contract directly with MTS Northwest
Sound, In;:. as soon as the lobby area is approved by Wold.
CC: Jim Harka
. FILE: City Center
City Hall Parks D Recreation Police Department
37 Washington Avenue West 900 Harrington Street 10 Franklin Street South
(612) 587 -5151 (612) 587 -2975 (612) 587 -2242
Hutchinson, Minnesota 55350
- Printed on recycled paper -
December 8, 1993
A13NOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350 -2563
(612) 587 -7575
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
FAX (612) 587-4096
RESIDENT ATTORNEY
O. BARRY ANDERSON
Re: B & G Cartage & Warehouse /City of Hutchinson
Our File No. 3188 -87001
OF COUNSEL
WILLIAM W. CAMERON
RAYMOND C. I.AT LIEN
5881 CEDAR LASE ROAD
MINNEAPOLIS. MINNESOTA 55416
(612) 545 -9000
MN TOLL FREE 800 -343 -4545
FAX (612) 545-1793
501 SOUTH FOURTH STREET
PRINCETON. MINNESOTA 55371
(612)389-2214
FAX (612) 389-5506
a9 Jp���Q
� s
ti 0EC i%93
M RECEIAD _
M V
Dear Gary:
I am enclosing a copy of correspondence from Attorney Kerry Olson
along with the attachments that he enclosed in his letter to me.
As you can see, he is requesting that the City of Hutchinson
execute a quit claim deed.
His request appears reasonable and I have no real difficulty with
it; I would suggest, however, that the legal descriptions be
reviewed by the City Engineer to make certain that they square with
our records and that the legal description on the easement should
also be reviewed since Kerry is quite correct that the legal
description will need to be changed.
Perhaps the City Engineer could review this matter so that we could
act on it at the last regularly scheduled meeting in December.
Please do not hesitate to contact me should you have any questions.
Best regards.
Very truly yourje,
/ G. BaIrry "
GBA: lm
Enclosure
' CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION C/ %j
CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STAIR BAH ASSOCIATION / — ,
DAVID D. ARNOLD
GARY D. McDOWELL
•
STEVEN A. ANDERSON
O. BARRY ANDERSON
STEVEN S. HOOE
LAURA H.FRETLAND
DAVID A. RRUEOOEMANN
PAUL D. DOVE"
JOSEPH M. PAIEMENT
JAMES UTLEY
RICHARD 6.McOEE
CATHRYN D. REBER
OINA M. BRANDT
December 8, 1993
A13NOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350 -2563
(612) 587 -7575
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
FAX (612) 587-4096
RESIDENT ATTORNEY
O. BARRY ANDERSON
Re: B & G Cartage & Warehouse /City of Hutchinson
Our File No. 3188 -87001
OF COUNSEL
WILLIAM W. CAMERON
RAYMOND C. I.AT LIEN
5881 CEDAR LASE ROAD
MINNEAPOLIS. MINNESOTA 55416
(612) 545 -9000
MN TOLL FREE 800 -343 -4545
FAX (612) 545-1793
501 SOUTH FOURTH STREET
PRINCETON. MINNESOTA 55371
(612)389-2214
FAX (612) 389-5506
a9 Jp���Q
� s
ti 0EC i%93
M RECEIAD _
M V
Dear Gary:
I am enclosing a copy of correspondence from Attorney Kerry Olson
along with the attachments that he enclosed in his letter to me.
As you can see, he is requesting that the City of Hutchinson
execute a quit claim deed.
His request appears reasonable and I have no real difficulty with
it; I would suggest, however, that the legal descriptions be
reviewed by the City Engineer to make certain that they square with
our records and that the legal description on the easement should
also be reviewed since Kerry is quite correct that the legal
description will need to be changed.
Perhaps the City Engineer could review this matter so that we could
act on it at the last regularly scheduled meeting in December.
Please do not hesitate to contact me should you have any questions.
Best regards.
Very truly yourje,
/ G. BaIrry "
GBA: lm
Enclosure
' CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION C/ %j
CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STAIR BAH ASSOCIATION / — ,
Gavin
Olson
Conkel
0
Sayre
Ltd.
GAVIN LAW BUILDING
1017 HENNEPIN AVENUE
GLENCOE, MINNESOTA
55336 -2287
PHONE
6121864/514,
CABLE ADDRESS
'ADVOCATE
FAX/612/864/514f
EDWARD J. GAVII•
1910-19&
LAWYERS
MICHAEL M. GAVIP
+KERRY B. OLSOt
,TERRENCE E. CONKEI
MICHAEL R. SAVRE
OFFICE MANAGEI
EVANGELINE NEUHAU:
♦ REAL ESTATE SPECIAL15
CML TRIAL SPEC VLIS
CERTIFIED By TR
MINNESOTA STATE BAR ASSMATIO
t
December 3, 1993
Mr. Barry Anderson
Attorney at Law
101 Main Street South
Hutchinson, MN 55350
RE: B & G Cartage & Warehouse/City of Hutchinson
Dear Barry:
I am writing to you in your capacity as the City Attorney for the City of
Hutchinson. I have examined a title for property owned by B & G Cartage &
Warehouse in the southeasterly portion of Hutchinson. My client is the owner
of Lot 14 in Lot "G" Subdivision. I am enclosing a quit claim deed that I
request the officials of the City of Hutchinson execute and deliver to me for
filing to eliminate a potential title problem. The title problem is this:
1. The plat of Lot "G" Subdivision was filed June 27, 1961.
Notwithstanding the platting the owners of the instant property
continued to use a metes and bounds description for the last 30
years up to and including the current ownership. The metes and
bounds description varies somewhat from the plat. The calls by
direction and point all match up, but the distances do not. The
saving grace is that the call in question is a problem goes to the
right -of -way line to the old railroad, follows along it and then
back to the west, even though the dimensions are incorrect.
2. For your easy reference I am enclosing a photocopy of one of the
pages of the abstract giving the incorrect description that was
repeatedly used. I am also providing a photocopy of the plat
showing Lot 14 in which I have marked the metes and bounds
calls to show the variation from the platted description.
�-F
Gavin
Olson
Conkel
F1
Sayre
Ltd.
GAVIN LAW BUILDING
1017 HENNEPIN AVENUE
GLENCOE, MINNESOTA A
PHONE
612/864/514,
CABL ADVOCATE
FAX/612/8641514f
EDWARD J. GAVIP
1910-19&
LAWYERS
MICHAEL M. GAVIP
+KERRY B. OLSOP
•TERRENCE E. CONKS
MICHAEL R. SAVRI
OFFICE MANAGEI
EVANGELINE NEUHAU!
.REAL ESTATE SPECIALS
• CIVIL TRIAL SPECIALI:
CERTIFIED BV TH
MINNESOTA STATE BAR ASSOCIATIC
3. At this point we are asking the neighbors to the east and south
(where there would be a potential problem of shortfall) to give a
quit claim deed as to Lot 14 to eliminate any question of claim.
The City of Hutchinson is the owner of record to the old railroad
right -of -way immediately to the east.
As a second matter and not directly related to the marketability of this title, is
an easement right -of -way that appears in the abstract. I am enclosing a
photocopy of that document. The problem with it is that it references a legal
description that does not exist. There is no "Lot G, Subdivision of Lot G of
Auditors Plat.... There must be a typographical error there. This is a grant
for a crossing as the southerly 30 feet of Lot 17 (wherever that is). Although
it doesn't appear to directly affect my client it is a matter it should have some
attention since this document is meaningless in its present form. You may
also wish to discuss this with the City officials.
I would appreciate you considering this matter and I covet your early response.
Yours very truly,
Kerry B. Olson
AF,NOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350-2563
(612) 587 -7575
FAX (612) 567 -4096
RESIDENT ATTORNEY
G. BARRY ANDERSON
December 15, 1993
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
Re: Hutchinson Downtown Redevelopment - Phase I
Our File No. 3244 -89031
OF COUNSEL
WILLIAM W. CAMERON
RAYMOND C. I M. •ER
5861 CEDAR LARE ROAD
MINNEAPOLIS. MINNESOTA 55416
(612) 545 -9000
MN TOLL FREE 800-30.'3'4545
FAR(612)545 -1793
501 SOUTH FOURTH STREET
PRINCETON. MINNESOTA 55371
(612)389-2214
FAX (9- ^ -5506
Dear Gary:
Enclosed please find a copy of correspondence from Attorney Pietz
along with a copy of the Declaration of Restrictions that he has
prepared based on my written communication with Shopko Stores, Inc.
By carbon copy of this correspondence, I am asking Dolf Moon and
John Rodeberg to review the Agreement as well as it affects park
development and access for maintenance machinery.
The terms and conditions of the Declaration of Restrictions are
consistent with my discussions with Shopko Stores, Inc. I am
unaware of any items that might have been omitted, although
presumably the review process will bring those to my attention if
there are any.
The only comment I would make is that it might be necessary to have
a short term temporary construction easement to run the trail
material to the site. I don't know that needs to be part of the
agreement, but certainly an understanding may be necessary with
Shopko on that issue.
I would ask that you place this agreement on the City Council
agenda for the next regularly scheduled City Council meeting for
approval and consideration.
Thank you for your time and attention to these matters. Best
regards.
Very truly yours,
7OLD 6 IcDOWELL
11:1, r
`6.` Barry Anderson
GBA:lm
CC John Rodeberg Q
Dollf' ^. WADEEIj pAAAq$� A�J CIVIL TRIAL SPECIALIST BY SHE MINNESOTA STATE BAR ASSOCIATION -/ C�
CO�TIRED kSLAeREAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
DAVID B. ARNOLD
STEVEN A. ANDERSON
O. BARRY ANDERSON•
STEVEN S. HOUR
[AURA E. PRETLAND
DAVID A.HRUHOOEMANN
PAUL D. DOVE"
JOSEPH M. PAIEMENT
JAMES UTLEY
RICHARD O. WGEE
CATHRYN D. REBER
GINA M. BRANDT
AF,NOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350-2563
(612) 587 -7575
FAX (612) 567 -4096
RESIDENT ATTORNEY
G. BARRY ANDERSON
December 15, 1993
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
Re: Hutchinson Downtown Redevelopment - Phase I
Our File No. 3244 -89031
OF COUNSEL
WILLIAM W. CAMERON
RAYMOND C. I M. •ER
5861 CEDAR LARE ROAD
MINNEAPOLIS. MINNESOTA 55416
(612) 545 -9000
MN TOLL FREE 800-30.'3'4545
FAR(612)545 -1793
501 SOUTH FOURTH STREET
PRINCETON. MINNESOTA 55371
(612)389-2214
FAX (9- ^ -5506
Dear Gary:
Enclosed please find a copy of correspondence from Attorney Pietz
along with a copy of the Declaration of Restrictions that he has
prepared based on my written communication with Shopko Stores, Inc.
By carbon copy of this correspondence, I am asking Dolf Moon and
John Rodeberg to review the Agreement as well as it affects park
development and access for maintenance machinery.
The terms and conditions of the Declaration of Restrictions are
consistent with my discussions with Shopko Stores, Inc. I am
unaware of any items that might have been omitted, although
presumably the review process will bring those to my attention if
there are any.
The only comment I would make is that it might be necessary to have
a short term temporary construction easement to run the trail
material to the site. I don't know that needs to be part of the
agreement, but certainly an understanding may be necessary with
Shopko on that issue.
I would ask that you place this agreement on the City Council
agenda for the next regularly scheduled City Council meeting for
approval and consideration.
Thank you for your time and attention to these matters. Best
regards.
Very truly yours,
7OLD 6 IcDOWELL
11:1, r
`6.` Barry Anderson
GBA:lm
CC John Rodeberg Q
Dollf' ^. WADEEIj pAAAq$� A�J CIVIL TRIAL SPECIALIST BY SHE MINNESOTA STATE BAR ASSOCIATION -/ C�
CO�TIRED kSLAeREAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
KELLEY, WEBER, PIETZ & SLATER. S.C.
G. Barry Anderson, Esq.
Arnold & McDowell
101 Park Place
Hutchinson, MN 55350 -2563
Dear Barry:
JOHN W. KELLEY
OF COUNSEL
NEW YORK TIE LINE
(212) 890 -7830
FAx
(715) 842 -9317
Enclosed herewith please find the long- awaited proposed draft of
a Declaration of Restrictions and associated right -of -first
refusal in favor of Shopko Stores, Inc.
I would appreciate it very much if you would review the
enclosure and advise of your comments. This draft has been
reviewed by representatives of Shopko.
My best wishes to you for the coming holidays
bring this matter to a conclusion before that.
Sincerely yours,
Colin D. Pietz
CDP:sml
Enclosure
I hope we can
9 -�
ATTORNEYS AT LAW
530 JACKSON STREET
RICHARD J. WEBER
WAUSAU, WISCONSIN 34401
COLIN D. PIETZ
TELEPHONE
JERRY W. SLATER
PETER C. GUNTHER
(715) 845 -9211
-ALSO ADMITTED IN NEW YORK
December 10, 1993
G. Barry Anderson, Esq.
Arnold & McDowell
101 Park Place
Hutchinson, MN 55350 -2563
Dear Barry:
JOHN W. KELLEY
OF COUNSEL
NEW YORK TIE LINE
(212) 890 -7830
FAx
(715) 842 -9317
Enclosed herewith please find the long- awaited proposed draft of
a Declaration of Restrictions and associated right -of -first
refusal in favor of Shopko Stores, Inc.
I would appreciate it very much if you would review the
enclosure and advise of your comments. This draft has been
reviewed by representatives of Shopko.
My best wishes to you for the coming holidays
bring this matter to a conclusion before that.
Sincerely yours,
Colin D. Pietz
CDP:sml
Enclosure
I hope we can
9 -�
• DECLARATION OF RESTRICTIONS
THIS AGREEMENT made this day of December, 1993,
by and between SHOPKO STORES, INC., a Minnesota corporation
( "Shopko") and the CITY OF HUTCHINSON, a Minnesota municipal
corporation ( "City "), located in McLeod County, Minnesota.
WHEREAS, Shopko is the owner of a certain parcel of
real estate located in the City of Hutchinson, McLeod County,
Minnesota, described on Exhibit 111" attached hereto ( *_he "Shopko
Site "); and
WHEREAS, the City is the owner of a certain parcel of
real estate located in the City of Hutchinson, McLeod County,
Minnesota, described on Exhibit 112" attached hereto (the "City
40 Site "); and
WHEREAS, the Shopko Site has been developed as a
general merchandise discount department store as part of a
redevelopment plan for the City, which redevelopment plan was
altered to accommodate a different development scheme than had
originally been contemplated; and
WHEREAS, as part of the original redevelopment plan
Shopko was to have certain use restrictions on adjoining parcels
of real estate which Shopko did not receive due to the
alteration of the redevelopment plan; and
WHEREAS, the City retains ownership of the City Site,
which parcel was to have had imposed upon it certain use
-1- 12/06/93:01
9 -&,
restrictions in favor of Shopko; • .-
NOW, THEREFORE, in consideration of the mutual -
covenants herein contained and other good and valuable
consideration, the receipt, value and sufficiency of which is
hereby acknowledged,
IT IS AGREED AS FOLLOWS, TO WIT:
1. RESTRICTIONS ON CITY SITE. For so long as the
Shopko Site is being used for the operation of a general
merchandise discount department store, or has been so used
within the preceding twenty -four (24) months, the City Site
shall not be used for the operation of a pharmacy, drugstore or
optical center. This restriction may be waived in writing
solely by Shopko with an instrument recorded in the Office of
the Register of Deeds of McLeod County, Minnesota.
2. RIGHT OF FIRST REFUSAL. The City agrees that if
the City shall receive from a third party a bona fide offer to
purchase or lease for a term (including options to renew or
extend) of five (5) years or more, the City Site, and shall
decide to sell or lease the City Site for the price or terms
offered, the City shall promptly give to Shopko written notice
of the terms of the offer, including a copy thereof, and of the
City's willingness to sell or lease upon the price or terms
offered and Shopko shall have the option to purchase or lease
the City Site for the same price or terms for a period of thirty
(30) days by notifying the City in writing of its exercise of '
-2- 12/06/93:01
- •
right of first refusal.
If Shopko exercises its right of first refusal, the
City and Shopko shall proceed to close the transaction as agreed
upon by the City and Shopko. If Shopko fails to exercise its
right of first refusal, the City may proceed to close the
transaction with the third party upon the price and terms
offered to Shopko. If such transaction was a purchase of the
City Site, this right of first refusal shall lapse. If such
transaction was a lease of the City Site, this right of first
refusal shall survive to any future sale or lease of the City
Site. whether or not this right of first refusal lapses, all
other provisions of this Declaration of Restrictions shall be
Mand
remain in full force and effect
3. TRAIL. Shopko and the City agree to develop a
walking trail along the Crow River which runs adjacent to the
northeasterly boundary of the Shopko Site. Shopko agrees to
move the light pole on the northeasterly boundary to a location
which will not interfere with the trail at its sole cost and
expense. The City is also constructing a bridge and other
improvements related to the riverfront development along the
Crow River immediately adjacent to the Shopko Site. Shopko
agrees that the City may remove up to three (3) concrete posts
and .r,eate a curb cut near the northeasterly boundary of the
Shopko Site to provide access to the walkway and related
.
improvements along the riverfront. Shopko agrees to reimburse
-3- 12/06/93:01
the City upon invoice for the reasonable cost of removal of the
•
concrete posts and creation of the curb cut.
-
4. MISCELLANEOUS.
A. Authority. Each party warrants and repre-
sents to each other that the execution of this
Agreement by their respective officers or agents have
been duly authorized and that this Agreement, when
fully executed, constitutes a valid, binding and
legally enforceable obligation of itself.
B. Execution by All Parties in Counterparts.
This Agreement shall not become effective and binding
until executed by all parties. This Agreement may be
executed in two (2) or more counterparts, each of
which shall be deemed an original and all of which
shall constitute a single instrument, and the
signature of any party to any counterpart shall be
deemed a signature to and may be appended to any other
counterpart.
C. Notice. All notices, demands and /or consents
provided for in this Agreement shall be in writing and
shall be deemed given when delivered to the parties
hereto by hand or by United States registered or
certified mail, return receipt requested, with postage
prepaid. All such notices and communications shall be
deemed to have been served on the date when mailed.
'
-4- 12/06/93:01
All notices and communications shall be addressed to
the parties hereto at the respective addresses set
forth below:
A. If to SHOPKO:
Shopko Stores, Inc.
P.O. Box 19060
Green Bay, Wisconsin 54307 -9060
Attn.: Vice President, Real Estate
Copy by ordinary mail to:
Kelley, Weber, Pietz & Slater, S.C.
530 Jackson Street
Wausau, Wisconsin 54401
Attn.: Colin D. Pietz
B. If to HUTCHINSON:
City of Hutchinson
37 Washington Avenue West
Hutchinson, Minnesota 55350
Attn: Mayor
Copy by ordinary mail to:
Arnold & McDowell
lol Park Place
Hutchinson, Minnesota 55350
Attn: G. Barry Anderson
D. Governing Law. This Agreement shall be gov-
erned by and construed in accordance with the laws of
the State of Minnesota.
E. Nonwaiver. Any delay by any party in insti-
tuting or prosecuting any action or proceeding or
otherwise asserting its rights under this Agreement,
shall not operate as a waiver of such rights or to
deprive it of or limit such rights in any way because
-5- 12/06/93:01
of the concepts of waiver, laches, or otherwise, to 94
exercise such remedy at a time when it may still be
legally entitled to resolve the problems created by
the default involved, in another manner. Any waiver,
in fact, made by any party with respect to any
specific default by any other party .under this
Agreement shall not be considered or treated as a
waiver of the rights of any party with respect to any
other defaults by any other party under this
Agreement.
F. Successors and Assigns. This Agreement shall
be a covenant running with the land and shall apply
to, inure to the benefit of, and be binding upon and
enforceable against the parties hereto and their
respective successors and assigns.
G. Paragraph Headings. The headings inserted at
the beginning of each paragraph are for convenience of
reference only and shall not limit or otherwise affect
or be used in the construction of any of the terms or
provisions hereof.
H. Entire Agreement. This Agreement contains
all of the agreements, terms, covenants, conditions,
warranties and representations made or entered into by
and between the parties, and supersedes all prior
discussions and agreements, whether written or oral,
-6- 12/06/93:01
between the parties and constitutes the sole and
entire agreement between the parties with respect
thereto. This Agreement may not be modified or
amended unless such modification or amendment is set
forth in writing and executed by all parties hereto.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed as of the day and year first above
written.
SHOPKO STORES, INC.,
a Minnesota Corporation
By:
By:
STATE OF WISCONSIN)
) ss.
COUNTY OF BROWN )
Personally came before me this day of If
199, and
of
Shopko Stores, Inc., a corporation duly organized and existing
under and by virtue of the laws of the State of Minnesota, and
to me known to be the persons who executed the foregoing
instrument, and to me known to be such officers of said
corporation and acknowledged that they executed the foregoing
instrument as such officers as the act of said corporation, by
its authority.
Notary Public, Wisconsin
My Commission expires:
-7- 12/06/93:01
M
us
STATE OF MINNESOTA )
)ss.
COUNTY OF MCLEOD )
CITY OF HUTCHINSON, a Minnesota
municipal corporation
Personally came before me this day of
199_,
and
of the CITY OF HUTCHINSON, a Minnesota municipal corporation, to
me known to be such persons who executed the foregoing
instrument and acknowledged that they executed the same as
of the foregoing municipal corporation on
its behalf and by its authority.
Notary Public
My Commission expires:
THIS INSTRUMENT DRAFTED BY:
Colin D. Pietz, Esquire
Kelley, Weber Pietz & Slater, S.C.
530 Jackson Street
Wausau, Wisconsin 54401
_g_ 12/06/93:01
0
N
M E M O R A N D U M
December 22, 1993
TO: Mayor & City Council _^
FROM: Doug Meier, Maintenance Operations Supervisor <�11/1
SUBJECT: Purchase of Two Police Patrol Cars
The Police Department would like to purchase two new 1994 police
patrol cars. Therefore, I am asking for authorization to advertise
for bids on the two patrol cars.
/mjs
cc: Steve Madson, Police Chief
City Hail
37 Washington Avenue West
(612) 587 -5151
Parks £r Recreation
900 Harrington Street
(612) 587 -2975
Hutchinson, Minnesota 55350
- Printed on recycled paper -
Police Department
10 Franklin Street South
(612) 587 -2242
//'
n
M E M O R A N D U M
DATE: December 22, 1993
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF REZONING FROM R -1 TO C -4 LOCATED ON
WIGEN PROPERTY REOUESTED BY CITY STAFF
Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the
Hutchinson Planning Commission is hereby submitting its findings of
fact and recommendation with respect to the aforementioned request
for rezoning.
HISTORY
In December, 1993, City Staff, submitted a request to rezone
M
property from R -1 (Single Family Residence) to C -4 (Fringe
Commercial District) property owned by Wigens located on Hwy 7 E.
A hearing was held at a regular meeting of the Planning Commission
on Tuesday, December 21, 1993, there was no one present objecting
to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well
as published in the Hutchinson Leader on Thursday, December 9,
1993.
3. It was the consensus of the Planning Commission that the
request be approved.
RECOMMENDATION
It is the recommendation of the Planning Commission that the
aforementioned request to rezone be approved base on the findings
set forth above.
Respectfully submitted,
. Clint Gruett, Chairman
Hutchinson Plannina Commission
City Hall Parks & Pccrcation Police Dcparbnc:.
37 11'ashiugtou Avenue lVcst x(00 HarroWhm Strcet 10 Franklin chrct Sc.:':
(612) 55; -5151 1612) 5S7-'u73 (612) -%,7-2242
Hutc %11115on, Alinnesota 5T)50 "/�T'
- 1'rvP.al on 7 "'J'rr- !!
6
ab
2
L47�
TH ? EAST
0-
AREA TO BE REZONED
FROM R-1 TO C-4
�— (WIGEN PROPERT
12
13
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A%'EN,E
21
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October 28, 1993
M E M O R A N D U M
TO: Bonnie Baumetz
FROM: Marilyn J. Swanson
SUBJECT: REZONING OF WIGEN PROPERTY
When the HTI property was annexed into the City and rezoned in
January, 1993, City staff also requested that a small parcel of
property belonging to Vivian and Myron Wig-en, Jr. also be annexed
into the municipality and rezoned.
The Wigen property, consisting of 3.04 acres, has been officially
annexed by the Municipal Board. The Planning Commission now needs
to act on rezoning the property from R -1 to C -4.
I have attached background information relating to this item.
Attachments
Cihj Hall
37 Washington Azenue [Pest
(612) 557 -5157
Parks b Recreation
900 Harrington Street
(612) 5S7-29775
Police Department
10 Franklin Street South-
(612) 5S7 -2212
Hutchinson, Minnesota 55350 67— 7,
- Prnn fr,( on wcu, lnl rams r .
i
M E 14 0 R A N D U ii
DATE: December 22, 1993
TO: Hutchinson City Council
FRO14: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF FINAL PLAT REPLAT OF
"WALNUT RIDGE TOWNHOUSES" SUB14ITTED BY JUNE REDIIAN
Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the
Hutchinson Planning Commission is hereby submitting its findings of
fact and recommendation with respect to the aforementioned request
for a final plat.
HISTORY
On November 29, 1993, June Redman, Redman Real Estate, submitted
40 a final plat of WALNUT RIDGE TOWNHOUSES. A public hearing was held
at the regular meeting of the Planning Commission on Tuesday,
December 21, 1993, at which time there was no one present objecting
to the request.
FINDINGS OF FACT
1. The required application and plat maps were submitted the
appropriate fee paid.
2. Notices were mailed to the surrounding property owners as
well as published in the Hutchinson Leader on Thursday,
December 9, 1993.
3. Director of Engineering, John Rodeberg, will submit
certification that the proposed preliminary and final plat
meets all the requirements of the Subdivision Ordinance as per
Final Plat Data.
RECOMMENDATION
It is the recommendation of the Planning Commission that the
aforementioned final plat be approved as submitted. -
Respectfully submitted,
Clint Gruett, Chairman
Hutchinson Planning Commission
City Hall Parks & Recreation Police Deparhrrent
371Vashington Azcrtuc Ttest 900 Harrington Strect 10 Franklin Strect South
(612) 587-5151 1 (612) 58; -29; S (612) 587-2242
HutchinSUi1, ATtln gsota JJJSU
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V.R.
. RESOLUTION NO. 10115
RESOLUTION GIVING APPROVAL OF FINAL PLAT KNOWN AS
WALNUT RIDGE TOWNHOUSES
WHEREAS, June Redman, has submitted an application for
approval of a final plat to be known as WALNUT RIDGE TOWNHOUSES of
said subdivision in the manner required for platting of land under
the Hutchinson Ordinance Code, and all proceedings have been duly
had thereunder, and
WHEREAS, said plat is in all respects consistent with the City
Plan and the regulations and requirements of the laws of the State
of Minnesota and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described
land in McLeod county, to -wit;
Legal Description: Lots 1, 2, 3, 4 and 5, Block 1, WALNUT RIDGE
ESTATES,according to the recorded plat
thereof. (Subject to vacating easements of
record.)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. That said final plat of WALNUT RIDGE TOWNHOUSES is hereby
approved and accepted by the City as being in accord and conformity
with all ordinances, City plans and regulations of the City of
Hutchinson and the laws of the State of Minnesota.
BE IT FURTHER RESOLVED THAT such
certification upon said plat by Mayor and Cit
required, shall be conclusive showing of
therewith by the subdivider and City officials
above described and shall entitle such plat to
forthwith without further formality.
execution of the
y Administrator, as
proper compliance
charged with duties
be placed on record
Adopted by the City Council this 28th day of December, 1993.
ATTEST:
Gary D. Plotz,
City Administrator
F J
Paul L. Ackland
Mayor
9-J-'
C
M E M O R A N D U M
DATE: December 22, 1993
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF VACATION OF EASEMENTS LOCATED IN
"WALNUT RIDGE TOWNHOUSES" PLAT
Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the
Hutchinson Planing commission is hereby submitting its findings of
fact and recommendation with respect to the aforementioned request
for vacation of utility easements located in WALNUT RIDGE
TOWNHOUSES.
0 HISTORY
On November 29, 1993, June Redman, submitted a final plat and
vacation of utility easements located in WALNUT RIDGE TOWNHOUSES.
The public hearing was held at the regular meeting of the Planning
Commission on Tuesday, December 21, 1993, at which time there were
no neighboring property objecting to the request.
FINDINGS OF FACT
1. Notices were mailed to the surrounding property owners as well
as published in the Hutchinson Leader on Thursday, December 9,
1993.
RECOMMENDATION
It is the recommendation of the Planning Commission that the
vacation be granted based on the findings set forth above.
Respectfully Submitted,
Clint Gruett, Chairman
Hutchinson Planning
Commission
•
Cith( Hall
Parks 6 Recreation
Police Delnartnten:
37 lVashingtot Avetnec lVest
900 Harrington Street
10 Franklin Street 4;cah
(612) 5S7 -5151
0,12) 45; -224_
Hutchinson, !'tli nlesohz 55350
- Prwr:d on n'_akd nurcr
M E M O R A N D U M
DATE. December 22, 1993
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF VARIANCE TO REDUCE SIDE YARD SETBACK AND
FRONT YARD SETBACK REQUESTED BY GREG HANSON LOCATED ON
STONEY POINT RD. AND SCHOOL RD
Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the
Hutchinson Planning Commission is hereby submitting its .findings of
fact and recommendation with respect to the aforementioned request
for a variance.
HISTORY
M On November 30, 1993, Greg and Dori Hanson, submitted an
application for a variance to reduce sideyard and front yard
setbacks 4' from 30' to 26' for construction of a 24' x 28' garage.
A hearing was held at the regular meeting of the Planning
Commission on Tuesday, December 21, 1993, at which time there was
no one present objecting to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well
as published in the Hutchinson Leader on Thursday, December 9,
1993.
RECOMMENDATION
It is the recommendation of the Planning Commission that the side
yard variance be approved and the front yard variance be denied
based on the findings set forth above.
Respectfully submitted,
Clint Gruett, Chairman
Hutchinson Planning Commission
situ Hall Parks & Recreation Police Department
37 I4a: hing4m .-lremie West 900 Harrington Street 10 Frrr:klin Street South
(b12) 5S,- -5151 (612) 5S7_21i. -3 (P12) 587-2-1
Hutchinson, Atinnesot:l 55350 � � ,
RESOLUTION NO. 10116
. RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF
ZONING ORDINANCE NO. 464 TO ALLOW A VARIANCE FROM THE
SIDE YARD AND FRONT YARD SETBACK LOCATED ON
STONEY POINT RD AND SCHOOL RD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
FINDINGS
1. Greg and Dori Hanson, 310 Stoney Point Rd, has applied
for a variance from Section 7 of Zoning Ordinance No. 464 for side
yard and front yard from 30' to 26' located on Stoney Point Rd
and School Rd with the following legal description:
Legal Description: Lot 10, Block 5, Stoney Point Addition
2. The Planning Commission has reviewed the application for
a variance and has recommended to the City Council that the
application for side yard be approved and front yard be denied as
set forth above.
3. The Council has considered the effect of the proposed
variance upon the health, safety, and welfare of the community,
existing and anticipated traffic conditions, light and air, danger
of fire, risk to the public safety, and the values of property in
• the surrounding area and the effect of the proposed variance upon
the Comprehensive Plan.
4. Because of conditions on the subject property and on the
surrounding property, it is possible to use the subject property in
such a way that the proposed variance will not impair an adequate
supply of light and air to adjacent property, unreasonably diminish
or impair health, safety, comfort, morals, or in any other aspect
be contrary to the intent of the ordinance and the Comprehensive
Plan.
5. The special conditions applying to the structure or land
in question are peculiar to such property or immediately adjoining
property and do not apply generally to other land or structures in
the district in which such land is located.
6. The granting of the application is necessary for the
preservation and enjoyment of a substantial property right of the
applicant. It will not merely serve as a convenience to the
applicant, but is necessary to alleviate demonstrable hardship or
difficulty.
CONCLUSION
The application for variance on side yard be granted and on
front yard be denied based on the findings set forth above.
• Adopted by the City Council this 28th day of December, 1993.
ATTEST:
Gary D. Plotz, City Adm.
Paul L. Ackland, Mayor k,
•
%-m
M E M O R A N D U M
DATE: December 22, 1993
TO: Hutchinson City Council _
FROM: Hutchinson Planning Commission
SUBJECT:
EXCELSIOR HOMES
Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning
Commission is hereby submitting its findings of fact and recommendation with respect
to the aforementioned request for a conditional use permit.
HISTORY
• On November 30, 1993, Excelsior Homes, submitted an application for a conditional
use permit to move a 1974 Artcraft mobile home onto lot in Country Club Terrace. A
public hearing was held at the regular meeting of the Planning Commission on
Tuesday, December 21, 1993, at which time there was no one present who objected to
the request.
FIN::NGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published
in the Hutchinson Leader on Thursday, December 9, 1993.
3. The proposal is in conformance with the requirements of a conditional use
permit.
RECOI- 11-IENDATION
It is the recommendation of the Planning Commission that the aforementioned request
fora conditional use permit be granted based on the findings set forth above subject
to meeting the life safety requirements as follows: Egress windows in all bedrooms,
interconnected smoke detectors, verify all appliances, plumbing, electrical, etc. to be
brought to present day code and verify double glaze windows.
Respectfully submitted,
Clint Gruett, Chairman
Hutchinson Planning Commission
46
City Hall Parks b Recreation Police Dcpartment
3 7 lVash ington Avenue West 900 Harrington Street 10 Franklin Street So:r. :
(612) 5S7 -5151 (61_')5,5' -1975 (612) i,'�7 -2212
Hutch4lnson, Minnesota 55350 ,—/lj
. RESOLUTION NO. 10117
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO. 464
TO MOVE A 1974 ARTCRAFT MOBILE HOME ONTO
LOT IN COUNTRY CLUB TERRACE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Excelsior Homes, has made application to the City
Council for a Conditional Use Permit under Section 6.07 of Zoning
Ordinance No. 464 to allow them to move a 1974 Artcraft mobile home
onto lot in Country Club Terrace.
2. The City Council has considered the recommendation of the
Planning Commission and the effect of the proposed use on the
health, safety, and welfare of the occupants of the surrounding
lands, existing and anticipated traffic conditions, and the effect
on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not
be detrimental to the health, safety, or general welfare of the
• community nor will it cause serious traffic congestion nor hazards,
nor will it seriously depreciate surrounding property values, and
the proposed use is in harmony with the general purpose and intent
of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for Conditional Use Permit for the purpose
designated is granted based on the findings set forth above subject
to meeting the life safety code issues.
Adopted by the City Council this 28th day of December, 1993.
ATTEST:
Gary D. Plotz
City Administrator
i
Paul L. Ackland
Mayor
9 - -MF
Mr. Craig moved to continue the tearing to the ' "January meeting,
seconded by Mr. Gilmer the motion7darr'ied' unanimously. Y"
C) CONSIDERATION OF FINAL PLAT OF WALNUT RIDGE TOWNHOUSES, AND •
VACATION OF EASEMENTS IN THE PLAT, SUBMITTED BY JUNE REDMAN
Chairman Gruett opened the hearing at 5:39 p.m. with the reading of
publication #4599 as published in the Hutchinson Leader on Thursday, -
December 9, 1993. The request is for the purpose of considering a
request by June Redman, Redman Real Estate, for a vacation of
easements and final plat of WALNUT RIDGE TOWNHOUSES.
Jim Marka stated the lots meet criteria of the plat. Asst. City Attorney
Gina Brandt will research the recording of the vacation and plat.
Mr. Craig moved to close the hearing, seconded by tor. Lenz the hearing
closed at 5:40 p.m. Mr. Craig made a motion to recommend approval of
the plat and vacation of easements in the plat. Seconded by Mr. Lenz
the motion carried unanimously.
d) CONSIDERATION OF VARIANCE REQUESTED BY GREG AND DORI HANSON ON
STONEY POINT RD AND SCHOOL ROAD
Chairman Gruett opened the hearing at 5:42 p.m. with the reading of
publication #4600 as published in the Hutchinson Leader on Thursday,
December 9, 1993. The request is for the purpose of considering a
request by Greg and Dori Hanson, 310 Stoney Point Road, for a variance
to reduce side yard setback and front yard setback from 30' to 26' •
located at 310 Stoney Point Road.
Building Official Marka explained the request and the fact the property
has no garage presently. He commented on the 4' front yard extension
and staff recommendation.
Mr. Gilmer moved to close the hearing, seconded by Mr. Dobratz the
hearing closed at 5:46 p.m. Mr. Lenz made a motion to approve the side
yard setback and deny the front yard setback. Seconded by Mr. Gilmer
the motion carried unanimously.
e) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF PARKSIDE SECOND
ADDITION SUBMITTED BY STEVE MANDERS, TWIN PORT DEVELOPMENT
COMPANY #2
Chairman Gruett opened the hearing at 5:47 p.m. with the reading of
publication #4601 as published in the Hutchinson Leader on Thursday,
December 9, 1993. The request is for the purpose of considering a
request by Steve Manders, Twin Port Development Company No. 2, for a
preliminary and final plat of PARKSIDE SECOND ADDITION located on
McDonald Dr.
Building Official Marka explained the request and recommendations by
staff to continue the hearing to January. There are 13 items to work on
with staff. 0
MINUTES
HUTCHINSON PLANNING COM14ISSION
Tuesday, December 21, 1993
1. CALL TO ORDER 5:30 P.M. - -
The meeting was called to order by Chairman Clint Gruett at 5 :30 p.m. with the
following members present: Bill Craig, April Brandt, Craig Lenz, E1Roy Dobratz, Roger
Gilmer and Chairman Gruett. Absent: Dean Wood Also Present: Building Official Jim
Marka, Director of Engineering John Rodeberg and Engineering Technician Larry
Huhn.
2. MINUTES
Mr. Craig made a motion to approve the minutes dated November 16, 1993,
seconded by Mr. Dobratz the motion carried unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF REZONING FROM R -1 TO C -4 THE ANNEXED WIGEN
PROPERTY REQUESTED BY CITY STAFF
Chairman Gruett opened the hearing at 5:31 p.m. with the reading of
publication #4597 as published in the Hutchinson Leader on Thursday,
December 9, 1993. The request is for the purpose of considering a
request by city staff to rezone property owned by Wigens from R -1
(Single Family Residence) to C -4 (Fringe Commercial District).
Building Official Jim Marka explained the request and the newly annexed
property coming into the city as R -1.
Mr. Dobratz moved to close the hearing, seconded by Mr. Craig the
hearing closed at 5:32 p.m. Mr. Dobratz made a motion to approve the
rezoning. Seconded by Ms. Brandt the motion carried unanimously.
b) CONSIDERATION OF LOT SPLIT AND VARIANCE REQUESTED BY JOHN
MILLER LOCATED ON SHADY RIDGE ROAD
Chairman Gruett opened the hearing at 5:33 p.m. with the reading of
publication #4598 as published in the Hutchinson Leader on Thursday,
December 9, 1993. The request is for the purpose of considering a
request by John Miller fora variance to reduce front yard setback from
30' to 8' and side yard lot depth from 120' to 80' located on Shady Ridge
Road.
Bufldinr, Official Jim Marka commented on the property and lot size. He
also commented on the staff recommendations regarding water
easements, grade slope, assessment fees and flood elevation of the
basement floor. City Engineer Rodeberg explained the depth and width
being sufficient and commented on the front of the lot.
Mr. Miller commented on the staff recommendations and would comply.
Mr. Lenz made a motion to continue the hearing to the January meeting,
seconded by Mr. Dobratz the motion carried unanimously.
f) CONSIDERATION OF REZONING FROM R -5 TO R -3 PARKSIDE SECOND
ADDITION REQUESTED BY STEVE MANDERS, TWIN PORT DEVELOPMENT
COMPANY #2
Mr. Lenz moved to continue the hearing to the January meeting.
g) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE A 1974
ARTCRAFT MOBILE HOME ONTO LOT IN COUNTRY CLUB TERRACE
REQUESTED BY EXCELSIOR HOMES
Chairman Gruett opened the hearing at 5:58 p.m. with the reading of
publication #4603 as published in the Hutchinson Leader on Thursday,
December 9, 1993. The request is for the purpose of considering a
request by Excelsior Homes for a conditional use permit to move a 1974
Artcraft mobile home onto a lot in Country Club Terrace.
Mr. Marka stated the staff recommends approval of the request subject
to meeting the 4 Life Safety Issues.
Mr. Lenz made a motion to close the hearing, seconded by Mr. Dobratz
the hearing closed at 6:00 p.m. Mr. Lenz made a motion to recommend
approval of the conditional use permit subject to meeting Life Safety
Code. Seconded by Mr. Gilmer the motion carried unanimously.
4. OLD BUSINESS
None
5. NEW BUSINESS
(a) COM14UNICATION FROM STAFF
1) Building Official Jim Marka commented on the Elliott's Eatery
building and the conditional use permit from the Chamber of
Commerce.
2) Mr. Marka commented on the upcoming annexation in Acoma
Township.
6. ADJOURNMENT
The meeting adjourned at 6:25 p.m.
Ll
RESOLUTION NO. 10118
AUTHORIZATION OF INTERFUND LOAN TO LIQUOR FUND
FROM WATER /SEWER FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City of Hutchinson does hereby authorizes the loan in
the amount of $275,000 from the water and sewer fund.
The loan shall bear an interest rate of 5.80% and shall be payable
June 1 of each year for a period of 10 years commencing June 1,
1994.
Adopted by the City Council this 28th day of December 1993.
Paul L. Ackland
Mayor
ATTESTED:
Gary D. Plotz
City Administrator
E
9 -//
December 23, 1993
MMO
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: LOAN FROM WATER SEWER FUND
Went the liquor store was completed it was agreed a long term note
for the project would be required. Discussion at that time
indicated funding might take place from the water and sewer fund
rather than go to an outside funding source and the additional
expenses associated with such a transaction.
The attached resolution would set up a 10 year loan program with
annual repayment beginning in 1994. The rate was determined using
treasury notes and was the reason for the 5.8% rate being used for
this loan. The schedule is included for your review as well as a
second less aggressive schedule with a 15 year repayment schedule
but carrying a higher interest rate of 6.05 %.
The rates and schedules were prepared by Steve Apfelbacher,
Financial Consultant from Elhers & Associates, and believing the
rates are both fair to the liquor fund and the water and sewer
fund.
City Hail
37 Washington Avenue West
(612) 587 -5151
Parks & Recreation
900 Harrington Street
(612) 587 -2975
Police Department
10 Franklin Street South
(612) 587 -2242
Hutchinson, Minnesota 55350 9 -Jq/
-
Printed
ted on mcudelf ,ncr - /'
DEG 22 '93 0105:08FM EHLERS `6 F15S0C—SATES
F. --'3
Ehlers and Associates, Inc. FILE . NEWFILE
Financial Advisors 12/22/1993 4:49 PM
YIELD STATISTICS
Accrued Interest from 06/01/1993 to 06/01/1993...
AVCrageLtfe ....... ...............................
Send Years ......... ...............................
Average Coupon ........................... .........
Net Interest Cost ( NIC) ...........................
Bond Yield for Arbitrage Purposes .................
True Interest Cost ITIC) ..........................
Effective Interest Cost (EIC) .....................
8.964 YEARS
2,465.00
6.0500000%
6.0500000%
5.9611614%
5.9611614%
5.9611614%
•
i
0
City
Of Hutchinson, MN
Advance
from water Utility to Municipal
Liquor
5275,000
DEBT
SERVICE SCHEDULE
DATE
PRINCIPAL
COUPON
INTEREST
DEBT SERVICE'
FISCAL TOTAL
6101/1993
-
6/01/1994
10,000.00
6.05000%
16,637.50
26,637.50
26,637,50
6/01/1995
15,C00.00
6.05000%
16,032.50
31,032.50
31,032.50
6/01/1996
15,000.00
6.05000%
15,125.00
30,125.00
30,125.00
b OtJt997
15,000.00
6:95000%
.. :. 14,217.50
29;217.50 -
.' 29;217.50
6!0'/1998
15,000.00
6.05000%
13,310.00
28,310.00
28,310.00
6/0111999
15,000.00
6.050D04
12,402.50
27,402.50
27,402.50
611v "112000
15,000.00
6.05000%
11,495.00
26,495.00
26,495,00
610112001
20,000.00
6.05000%
10.587.50
30,587.50
30,587,50
6,01/2002
1:::20,000.00 :6.05000%
. :9, 377.50
29,377.50 `..
29;17 7:50
6/01/2003
20,000.00
6.05000%.
8,167,50
28,167.50
28,167.50
6/01/2004
20,000.00
6.0500C%
6,957.50
26,957.50
26,957.50
6/01/2005
20,000.00
6.05000%
5,747.50
25,747.50
25,747.50
6/01/2006
25,000.00
6.05000%
4,537.50 -
29,537.93
29,537,50
25,000.00 `
6:05000%
r 3,025;00 ..:
...
-. 28;025.00 :
:28 ;OZ5.O0 ;
6!O1/2C08
25,000.00
6.05000%
1,512.50
26,512.50
26,512.50
TOTAL
275,000.00
-
149,132.50
424,132.50
424,132.50
Ehlers and Associates, Inc. FILE . NEWFILE
Financial Advisors 12/22/1993 4:49 PM
YIELD STATISTICS
Accrued Interest from 06/01/1993 to 06/01/1993...
AVCrageLtfe ....... ...............................
Send Years ......... ...............................
Average Coupon ........................... .........
Net Interest Cost ( NIC) ...........................
Bond Yield for Arbitrage Purposes .................
True Interest Cost ITIC) ..........................
Effective Interest Cost (EIC) .....................
8.964 YEARS
2,465.00
6.0500000%
6.0500000%
5.9611614%
5.9611614%
5.9611614%
•
i
0
r- -1
LA
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- u-- -- II -- V i I I I LlIL } '-J-llIn I L-
Ehlers and Associates, Inc.
FinanciaL Advisors
FILE = NEHFILE
12/22/1993 4:49 Pm
YIELD STATISTICS
Accrued Interest from 06/01/1993 to 06101/1993... -
Average life ....... ................•.............. 6.018 YEARS
Bond Years ............................. .... 1,655.00
Average C oupon ..... ............................... 5.8000000%
Net Interest Cost ( NIC) ........................... 5.8000000%
Bond Yield for Arbitrage Purposes ................. 5.7182539%
True Interest Cost (TIC) .......................... 5. ".82539%
Effective Interest Cost (EIC) ..................... 5.7162539%
r.� D
�--Al�.
City
c' Hutchinson, NN
Advance
from Hater UtilitY to Nemicipa{
Liquor
$275,000
DEBT
SERVICE SCHEDULE
GATE
PRINCIPAL
COUPON
INTEREST
DEBT SERVICE
FISCAL TOTAL
6/01/1993
-
-
6/01/1994
20,000.00
5.80000%
15,950.00
35,950,00
35,950.00
6/0',11995
2u,000.00
5.80000%
14,790.00
34,790.00
.34,790.00
61011 "996
25,OCO.00
5.80000%
13,630_. -00
38,630.00
?8,630.00
6/01/:997 7:i
25,000.00
5;60000%
12;189.00
37,180 -00 :::..
";:37,180 40
6/01/1996
25,000.00
5.80000%
10,730.00
35,730.00
35,730,00
6/01/1999
30,000.00
5.80000%
9,280.00
39,280.00
39,280.00 '
6/01/2000
30,000.00
5.80000%
7;540.00
- '37;540'. "00
-- 37,540.00
6/0112001
30,000.00
5.80000%
5,800.00
35,800.00
35,800.00
6/01/2002 ;::::..35,000,00
,.,:.5.80000%
".r 4;060:00
- ;39;460 00 '_
•: .: >19; 060v:w
6/011ZO03
35,000.00
5.80000%
.2,030.00
.37,030.00
37,030.00
TOTAL
275,000.00
-
95,990.00
370,990.00
370,990.00
Ehlers and Associates, Inc.
FinanciaL Advisors
FILE = NEHFILE
12/22/1993 4:49 Pm
YIELD STATISTICS
Accrued Interest from 06/01/1993 to 06101/1993... -
Average life ....... ................•.............. 6.018 YEARS
Bond Years ............................. .... 1,655.00
Average C oupon ..... ............................... 5.8000000%
Net Interest Cost ( NIC) ........................... 5.8000000%
Bond Yield for Arbitrage Purposes ................. 5.7182539%
True Interest Cost (TIC) .......................... 5. ".82539%
Effective Interest Cost (EIC) ..................... 5.7162539%
r.� D
�--Al�.
C
December 3, 1993
M E M O R A N D U M
TO GARY PLOTZ, CITY ADMINISTRATOR
FROM HAZEL SITZ, HUMAN RESOURCES COORDINATOR
RE CONSUMER PRICE INDEX INFORMATION
The following information was obtained December 3 from the Bureau
of Labor Statistics (hotline 290 - 3996). The data is for the 12
months ending in October 1993. Data for the 12 months ending in
November 1993 will be available on December 10. This is for the
Information of staff and council in discussions of general wage
adjustments.
U.S. all items urban consumers (CPIU)
U.S. all items urban wage earners and
clerical workers (CPIW)
Mpls /St.Paul all items urban consumers
(CPIU)
Mpls /St.Paul all items urban wage
earners (CPIW)
2.88 increase .
2.78 increase
3.78 increase
3.88 increase
Historic Mpls /St.Paul data (December through November)
1992
- CPIU
3.28,
CPIW
3.18
City
3% adjustment
1 -93
1991
- CPIU
2.6%,
CPIW
2.48
City
3.25%
1 -92
1990
- CPIU
4.38,
CPIW
4.18
City
4% 1.
1 -91
1989
- CPIU
4.08,
CPIW
3.78
City
48 It
1 -90
copy: Directors
City Hall
37 Washington Avenue Nest
(612)587 -5151
Parks 6 Recreation
900 Harrington Street
(612) 587 -2975
Police Department
10 Franklin Street South
(612) 587 -2242
Hutchinson, Minnesota 55350 /p{
- Printed an mewled paper
a
u
•
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December 28, 1993
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: COST OF LIVING
The cost for wage adjustments (3 %) which are requested for 1994
carry a cost of:
General Fund $72,458.00
Central Garage,
Water Sewer, &
Liquor Fund 14,644.20
Contingency for the General Fund is $112,000
City Halt
37 Washington Avenue West
(612) 587 -5151
Parks & Recreation
900 Harrington Street
(612) 587 -2975
Hutchinson, Minnesota 55350
- Printed on recycled paper -
Police Department
10 Franklin Street South
(612) 587 -2242
v
C
December 21, 1993
M E M O R A N D U M
TO MAYOR AND CITY COUNCIL
FROM DIRECTORS AND STAFF
Steve Madsor4r�- Jim Markaq M
Dolf MoonfP -v. , ! s . Randy DeVrie
John Rodebec . Hazel Sitz 4
Ken Merrill ,
RE RECOMMENDED ANNUAL WAGE ADJUSTMENT FOR 1994
The directors have sought input from their various departments
for a requested annual wage adjustment for 1994. Department
• responses are attached. (Average about 3.25% requested by
employees of the departments.)
•
Cihj Hall Parks & Recreation
37 Washington Avenue West 900 Harrington Street
(612) 587 -5151 (612) 587 -2975
Hutchinson, Minnesota 55350
Pd_.'e4 nn n,:i, led tanner -
Police Department
10 Franklin Street South
(612) 587 -2242 w ^'
/ I
ri01CHiNSON
wASTF AT'ER TREATMENT FACILITY
tl fo. INtC11Ill, o1�. .a. SS150'NOW (6121234-4232
MEMORANDUM
TO: Gary Plotz and Hazel Sit-
FROM: Water and Wastewater Staff
DATE: December 15, 1993
SUBJECT: General Wage Adjustments
MEMO: The Water
and
Wastewater
Staff is recommending a genera? waa
adjustment
of
3.25 % for
1993.
0
E
•
0
cit1y of
December 3, 1993 l
MEMORANDUM
TO GARY PLOTZ, CITY_ - ADMINISTRATOR -__ C
'I
FROM HAZEL SITZ, HUMAN RESOURCES COORDINATOR
RE CONSUMER PRICE INDEX INFORMATION
The following information was obtained December 3 from the Bureau
of Labor Statistics (hotline 290 - 3996). The data is for the 12
months ending in October 1993. Data for the 12 months ending In
November 1993 will be available on December 10. This is for the
Information of staff and council in discussions of general wage
adyustments.
U.S. all items urban consumers (CPIU) 2.88 increase
U.S. all items urban wage earners and
clerical workers (CPIW) 2.78 increase
Mpls /St.Paul all items urban consumers
(CPIU) 3.78 increase
Mpls /St.Paul all items urban wage
earners (CPIW) 3.8% increase
Historic
Mpis /St.Paul data (December through November)
1992
- CPIU
3.28,
CPIW
3.18
1991
- CPIU
2.68,
CPIW
2.48
1990
- CPIU
4.38,
CPIW
4.18
1989
- CPIU
4.08,
CPIW
3.78
COPY: Dire, :. ,)rs
City Hall
37 Washington Aaenue itiest
(612) 587 -5151
Parks & Recreation Police Department
900 Harrington Street 10 Franklin Street South
(612) 587 -2975 (612) 587 -2242
Hutchinson, Minnesota 55350
- Printed on recycled parer-
C
TO: Mayor & Council
FROM: Dolf Moon, Director of Parks, Recreation and Community Education
DATE: 12 -21 -93
RE: C.O.L.A. Recommendation
The Hutchinson Parks and Recreation Department's 18 employees recommend a 3.17%
cost of living adjustment for your consideration,-
cc: Gary Piotz, City Administrator
Hazel Sitz, Human Resources Coordinator
City Hall
Parks & Recreation
37 Washington Avenue West
900 Harrington Street
(612) 587 -5151
(612) 587 -2975
Hutchinson, Minnesota 55350 '
- Printed arr xcyded prper -
r1
Police Department •
10 Franklin Street South
(612) 587 -2242
61— A
C.
TO: Ken Merrill
December 17, 1993
FROM: Administrative, Finance and Motor Vehicle Staff
SUBJECT: 1994 General Wage Adjustment
After reviewing the C.P.I., information .pzavyde4l„ ;.i__.s.._the._ -
consensus of this group that a general wage adjustment of 3.5%
would be appropriate.
Cihj Hall Parks & Recreation Police Deparbnerit
37 Washington Azrenue West 900 Harrington Street 10 Frmiklin Street South
(612) 587 -5151 (612) 5S7 -297.3 (612) 557 -2241
Hutchinson, Minnesoti155350
0
A
December 3, 1993
M E M O R A N D U M
TO GARY PLOTZ, CITY ADMINISTRATOR
FROM HAZEL SITZ, HUMAN RESOURCES COORDINATOR
RE CONSUMER PRICE INDEX INFORMATION
The following information was obtained December 3 from the Bureau
of Labor Statistics (hotline 290 - 3996). The data is for the 12
months ending in October 1993. Data for the 12 months ending in
November 1993 will be available on December 10. This is for the
Information of staff and council in discussions of general wage
adyustments.
• U.S. all items urban consumers (CPIU) 2.86 increase
U.S. all items urban wage earners and
clerical workers (CPIW) 2.76 increase
Mpls /St.Paul all items urban consumers
(CPIU) 3.7% increase
Mpls /St.Paul all items urban wage,
earners (CPIW) 3.86 increase
Historic Mpls /St.Paul data (December through November)
1992 - CPIU
3.26,
CPIW 3.16
1991 - CPIU
2.66,
CPIW 2.46
1990 - CPIU
4.36,
CPIW 4.16
1989 - CPIU
4.06,
CPIW 3.76
copy: Directors
S
• City Hall
Parks & Recreation
Police Department
37 Washington Aaenue West
900 Harrington Street
10 Franklin Street South
(612) 587 -5151
(612) 587 -2975
(612) 587 -2242
Hutchinson, Minnesota 55350
• Printed on mcycled pnpn -
7
Hutchinson Community Development Corp:` }
(612) 587.7500 45 Washington Ave. East
Hutchinson, Minnesota 55350_
TO: Barry Anderson
FROM: Dick Lennes &
HCDC Board
RE: Policy for City Council Satisfaction &
Subordination
The HCDC is authorized by the Hutchinson City Council -to approve
HCDC Loan Subordinations & Satisfactions.
HCDC Board shall be responsible for careful documentation to
support their decision. The action and narrative shall be filed
with city officials showing justification for the action taken. .
Barry: Note that this is a little different than our original
discussion. Gary Plotz and I discussed this issue and we
both recommend that the HCDC Board should be given
complete authority to approve all subordinations and
satisfactions.
•
9 -T
Hutchinson CommunityjiXhmW meutI.C- -nr3
0)587-7500 Hutchinson, Minnesota 5 350
MEMORANDUM
DATE: December 22, 1993
TO: Hutchinson City Council
FROM: HCDC Board of Directors
RE: Policy for Approval of Small Cities Development Program Satisfactions
and Subordinations
• The HCDC Board of Directors, at its December 17, 1993 meeting, adopted a policy to
review and approve or disapprove all requests for the above as they pertain to the
Small Cities Development Program.
We hereby request the Hutchinson City Council approve our adopted policy.
0
9- f
Keith E. Simons, P.A.
ATTORNEY AT LAW
December 6, 1993
SUITE 401 •
NORWEST BANK BUILDING
1011 FIRST STREET SOUTH
HOPKINS, MINNESOTA 55313
- _ (612) 935 -1697 - -
ARNOLD & McDOWELL
Attorneys at Law
101 Park Place
Hutchinson, MN 55350 -2563
ATTN: G. Barry Anderson
RE: Structural Specialties, Inc. vs.
City of Hutchinson -
Your File: 3188 93251
Dear Barry:
Enclosed please find Release executed by Structural
Specialties, Inc. This would appear to complete this
matter.
Thank you for your courtesies.
Very truly yours,
Keith E. Simons
KES /jda
[]I
•
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0
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OPEN -HOLD COUNCIL REPORT Tue Dec 2S 1993 08:45:40
----------------------------------------
1993 IMPRO.CON B
BOLTON & MENK, INC.
TKDA
AIRPORT RENOVAT.
PROF SERV -OUR PR01 94-
PROF SERV
BRAUN INTERTEC ENVIRONMENTAL I PROF SERV -NOV
COUNTY RECORDER ABSTR- PETERSON
LORENCE & ASSC APPRAISAL FEE
CAP.IMPRO.FUND
BARR ENGINEERING CO PROF SERV OTTER LAKE
CITY OF HUTCHINSON PERMANENT TRANSFER
CENTRAL GARAGE
Page 1
---------------- - - - - --
$9,981.34
$921.74
$10.903.08
BRANDON TIRE CO
TRAILER TIRES
CARQUEST AUTO PARTS
FILTERS
CHAMPION AUTO
BED MAT, GATE GUARD
HANSEN TRUCK SERVICE
REPAIR DRYER
HAYDEN MURPHY EQUIP CO
0 RINGS
HYDRA POWR
PUMP
1ERRYS TRANSMISSION
REV SWITCH
K MART
CAR TOP CARRIER
MOTOR VEHICLE
EXCISE TAX -PLATE FEE -R
NORDIC TRUCK PARTS INC
PARTS
TOWN & COUNTRY TIRE
ALIGNMENT
TWO WAY COMM INC
WAVE ANTENNAS
WIGEN CHEVROLET CO
REPLACE GRILL
CITY HALL CONST.
TWIN CITY TESTING MATERIAL TESTING
ENERGY LOAN FD
ABBY COMPANY & PYMT #7
GENERAL FUND
1976 IMPROVEMENT BONDS
INTEREST ON TREAS -REC#
AAGARD WEST
DEC TRASH
ACME WASH INC
WRINGER & TUB
ALBINSON
42x60
ALLEN OFFICE PROD
PUNCH, PROTECTORS
AM.LEGION POST 496
EMPLOYEE CHRISTMAS PAR
AMERICAN RED CROSS
SWING VIDEOS
ANDERSON'S DECORATING CENTER
PAINT & SUPPLIES
ANDERSON, BARRY
BASKETBALL OFFICIAL
ARNOLD & MCDOWELL
LEGAL SERVICES WORD OF
BANC ONE LEASING CORP
FIRETRUCK LEASE
BARR ENGINEERING SO
PROF SERV SURFACE WATE
$13,437.25
$53.00
$100.00
$13.590.25
$13,722.78
$370,000.00
$383.722.78
$65.89
$280.44
$106.48
$45.00
$26.67
$306.30
$18.74
$27.66
$986.47
$102.89
$42.95
$35.78
$130.22
$2,175.49
$1,389.40
$1,389.40
$8,178.49
$8,178.49
$3,SE2.SO
$504.31
$99.79
$69.44
$88.27
$1,4SS.SO
$148.00
$643.44
$36.00
$716.36
$19,334.98
$1,345.29
OPEN -HOLD COUNCIL REPORT Tue Dec
ZS !993 08:45:40
Page 2
-----------------------------------------------------------------------------
BCA /TRAINING & DEVELOPMENT
TRG- S.SCHUETTE
$150.00
BENNETT OFFICE SUP.
CUSTOM STAMPS
$158.08
•
BRINKMAN STUDIO
SITTING, FILM, FINISHI
$127.15
CAMERA SHOP
DEV & PRINT
$8.36
CARR FLOWERS
PLANT- R.BENTZ
$17.35
CELLULAR 2000
DEC SERVICE
$197.24
CENTRAL GARAGE
NOV REPAIRS
$14,203.96
CENTURY LABS
CLEANERS
$468.36
CHAMBER OF COMMERCE
NOV TRAINING
$74.55
CITY OF HUTCHINSON
EQUIPMENT LOAN PAYMENT
$86,103.22
CIVIL ENGINEERING NEWS
SUBSCRIPTION RENEWAL
$36.00
COAST TO COAST
SHIPPING
$15.92
CULLIGAN WATER COND
SERVICE CALL
$41.50
OAAK REFRIGERATION
REPAIR ICE UNIT
$165.80
DAKOTA CTY TECHNICAL COLLEGE
TRG- H.P.D.
$50.00
DEPT NATURAL RESOURCES
TITLE REG FEES
$64.00
DEPT.NATURAL RESOURCES
ONR REG FEES
$845.00
DYSON OIL INC
DY -100
$176.40
EARL ANDERSON ASSOC
SIGNS
$1,516.67
ERICKSON OIL PROD
FUEL
$17.52
FAMILY REXALL DRUG
PHOTOS, BATTERIES
$24.44
FARM & HOME DIST. CO
PUNCH
$6.21
FENSKE'S STUMP REMOVAL
STUMP REMOVALS
$1,460.63
FESTIVAL FOODS
13 MEALS
$67.49
FOGG JR., MICHAEL
BASKETBALL SCOREBOARD
$54.00
FOGG, MIKE
BASKETBALL OFFICIAL
$108.00
GOVERNING
SUBSCRIPTION
$9.00
•
GUARDIAN PEST CTL
DEC SERVICE
$21.57
HAWKER, STEVE
BASKETBALL OFFICIAL
$144.00
HCVN- CH. #10
CABLE FRANCHISE
$750.00
HENRYS FOODS INC
TOWELS
$81.30
HIGGINBOTHAM, RUTH
SR. TRIP REFUND
$25.00
HUTCH COMM HOSPITAL
LAUNDRY
$61.15
HUTCH CONVENTION &
OCT LODGING TAX
$2,259.75
HUTCH FIRE & SAFETY
INSPECTIONS
$160.03
HUTCH MEDICAL CENTER
PHYSICIAN- S.RANNOW
$150.00
HUTCHINSON UTILITIES
ELEC
$16,205.63
INDEPENDENT PETROLEUM SERVICE
2 KEYS
$11.30
K MART
CASSETTES, RACK
$65.42
KARG, LARRY
BARRICADE TAPE
$31.95
KILIAN, AMY
TRAINING EXPENSE
$12.57
KOCK'S JEWELRY
CRYSTAL BOWL- R.TABBERS
$21.30
L & P SUPPLY CO
REPAIR POLE SAW
$25.18
LAW ENFORCE EQUIP
NAME BARS
$42.71
LUNOAHLS
120 DINNERS
$846.47
MAKI, CONNIE
LOGIS MEETING MILEAGE
$35.10
MANKATO MOBILE RADIO
VISAR VHF RADIO
$718.88
MCGARVEY COFFEE INC
COFFEE
$86.85
MCLEOD COUNTY ATTORNEY
FORFEITURE PROCEEDS
$110.00
MCNEILUS STEEL
2 BEAMS
$986.54
MINNCOMM PAGING
DEC SERVICE
$114.12
MITCHELL, WILLIAM
BASKETBALL OFFICIAL
$162.00
MONGE, PHYLLIS
TRIP REFUND
$50.00
•
MR. MOVIES
Z MOVIES
$2.09
NO STATES SUPPLY INC
NUTS, CAPS, ETC
$45.46
OFFICE PRODUCTS
HP VECTP,A,HO, LOTUS, E
$6,194.55
OLSONS LOCKSMITH
EXTRACT BROKEN KEY
$125.00
PETERSON BUS SERVICE
BUS TRIP
$288.50
PLOTZ, GARY D.
CLOCK
$160.57
PI IJMRTNB : HTG DOCTOR
-PP 1*LER. TEST
$427.50
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EMPLOYEE CONTRIB
12 -18
$245.00
AMERICAN FAMILY INS CO.
OPEN -HOLD COUNCIL REPORT Tue
Dec 22 1993 09:45:40
Page 3
GREAT WEST LIFE INS. CO.
-----------------------------------------------------------------------------
REDETZKE, NANCY
NOTARY STAMP REIMB
$22.96
H.R.L.A.P.R.
REINER LAWN IRRIGATION
HAUL ROCK
$619.50
•
RENSCH, JOAN
TRAINING EXPENSE
$13.SS
EMPLOYEE CONTRIS
RYAN, SCOTT
BASKETBALL OFFICIAL
$126.00
EMPLOYEE CONTRIB
SCHRAMM,CHRIS
D1 ADAPT RED
$Z5.00
EMPLOYER CONTRIB
SCHUETTE, SCOTT
REIMS FOR PRISONER
$2.39
EMPLOYEE CONTRIB
SEWING BASKET
SEW EMBLEMS, BADGES
$19.71
EMPLOYEE CONTRIB
SHOPKO
SUPPLIES
$63.68
EMPLOYER CONTRIB
STANDARD PRINTING
NAME BADGES, PENS
$6.95
EMPLOYEE CONT- DEF.COMP
STATE OF MINNESOTA
TRAFFIC LAW & CODE BOO
$246.02
12-18
SUCCESSORIES - CORPORATE
TEAMWORK, QUALITY
$207.49
12 -18
TEMPLETON INC
DEC.EMPLOYER CONTRIBUT
$258.73
TONY'S FLOOR COVERING
207 YDS CARPET
$1,906.02
TURF SUPPLY COMPANY
2 BAGS COMMON TURF MIX
$186.91
TWO WAY COMM INC
WHIP & SEAL
$117.40
RURAL
U S POSTMASTER
JAN NEWSLETTER POSTAGE
$230.00
UNDERGROUND BAR & GRILL
LUNCH- G.PLOTZ
$6.27
UNIFORMS UNLIMITED
HATS & CAP
$78.60
UNITED BLDG CENTERS
STUDS
$16.44
WAAGE, RICHARD
LUNCH EXPENSES
$54.66
WAL -MART
MUSIC & VI
$67.01
WESTERN AUTO
SCREWDRIVERS, RATCHETS
$71.81
XEROX CORP
NOV USAGE 5052
$211.58
$169,151.79
INSURANCE FUNDS
•
AMERICAN HEART ASSC
POSTERS, PAMPHLETS
$16.70
$16.70
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EMPLOYEE CONTRIB
12 -18
$245.00
AMERICAN FAMILY INS CO.
EMPLOYEE CONTRIB
12 -18
$135.10
GREAT WEST LIFE INS. CO.
EMPLOYEE CONTRIB
12 -18
$110.00
H.R.L.A.P.R.
EMPLOYEE CONTRIB
12 -18
$157.46
HUTCHINSON AREA UNITED WAY
1993 UNITED WAY DEDUCT
$512.62
ICMA RETIREMENT TRUST
EMPLOYEE CONTRIS
12 -18
$1,514.00
PERA LIFE INS CO.
EMPLOYEE CONTRIB
12 -18
$135.00
PERA- D.C.P.
EMPLOYER CONTRIB
12 -18
$57.42
PRUDENTIAL
EMPLOYEE CONTRIB
12 -18
$140.00
PRUDENTIAL MUTUAL FUNDS
EMPLOYEE CONTRIB
12 -18
$318.46
PUBLIC EMPLOYEES
EMPLOYER CONTRIB
12 -18
$12,018.05
TEMPLETON INC
EMPLOYEE CONT- DEF.COMP
$133.98
WADELL & REED
EMPLOYEE CONTRIB
12-18
$150.00
WITHHOLDING TAX ACCT
EMPLOYER CONTRIB
12 -18
$25,008.17
$40,635.26
RURAL F. 0.
CITY OF HUTCHINSON
BUNKER GEAR
$1,350.00
CITY OF HUTCHINSON- GENERAL FUN
1993 FIXED COSTS
RURAL
$24,987.00
•
$26,337.00
WATER /SEWER FUND
AAGARD WEST
DEC TRASH
$276.75
ANALYTICAL PRODUCTS GROUP
DEC STD SET
$310.00
ARNOLD 3 MCOOWELL
PROF SERV- JUNKER
$1,256.65
nENNETT OFFTCE SUP.
:NK S TAMPER
OPEN -HOLD COUNCIL REPORT Tue Dec 28 1993 08 :45:40 Page 4
•
----------------------
NOV REPAIRS
PERMANENT TRANSFER
3 MULCH BLADES
MEMBERSHIP
CHLORINE
BOOK FOR COMPUTER CLAS
HACK SAW FRAME, CLIPS,
NOV SERVICE
FISCHER PORTER
BOOKS FOR COMPUTER SCH
RE6- S.HANSON
NOV ELEC
MEETING LUNCH EXPENSE
MEETING LUNCH EXPENSE
BALL VALVE, PIPE, ETC
COLIFORM TESTS
BUFFER SOLUTIONS, BOO
STAT WIRE
PVC PIPE FITTINGS
SERVICE
PLYWOOD
BUSHING
METERS
TABLETS
DANCE 12 -30 -93
OPEN -HOLD COUNCIL REPORT Tue Dec 28 1993
PAYROLL FUND
MN DEPT OF REVENUE
08:43:36
EMPLOYEE CONTRIB 12 -18
$622.06
$100,000.00
$15.00
$250.00
$411.SS
$28.95
$70.39
$99.00
$89.54
$28.95
$77.12
$384.07
$11.76
$8.59
$58.60
$20.00
$233.32
$83.78
$141.82
$20.00
$29.58
$112.22
$8,107.13
$31.19
$112,831.63
$375.00
$37S.00
!6769,306.87
Page 1
$5,000.41
SS,000.41
$5,000.41
--------------------------
CENTRAL GARAGE
CITY OF HUTCHINSON
•
COAST TO COAST
COMPOSTING COUNCIL, THE
D.P.C.INO.INC
DAVID SMOGER
DYNA SYSTEMS
GOPHER STATE INC
GRAPHIC CONTROLS
HANSON, SCOTT
HUTCH TECH COLLEGE
HUTCHINSON UTILITIES
JERRY M. LANZ
MEECE, MERLE
MID- AMERICA PLASTICS
MN VALLEY TESTING LAB
NCL
QUADE ELECTRIC
SEELYE PLASTICS
TRI CO WATER CONO
UNITED SLOG CENTERS
VAN BERGEN & MARKSON INS
WATERPRD
ZEE MEDICAL SERV
YOUTH CENTER
•
SHAW,JEFFREY M.
•
----------------------
NOV REPAIRS
PERMANENT TRANSFER
3 MULCH BLADES
MEMBERSHIP
CHLORINE
BOOK FOR COMPUTER CLAS
HACK SAW FRAME, CLIPS,
NOV SERVICE
FISCHER PORTER
BOOKS FOR COMPUTER SCH
RE6- S.HANSON
NOV ELEC
MEETING LUNCH EXPENSE
MEETING LUNCH EXPENSE
BALL VALVE, PIPE, ETC
COLIFORM TESTS
BUFFER SOLUTIONS, BOO
STAT WIRE
PVC PIPE FITTINGS
SERVICE
PLYWOOD
BUSHING
METERS
TABLETS
DANCE 12 -30 -93
OPEN -HOLD COUNCIL REPORT Tue Dec 28 1993
PAYROLL FUND
MN DEPT OF REVENUE
08:43:36
EMPLOYEE CONTRIB 12 -18
$622.06
$100,000.00
$15.00
$250.00
$411.SS
$28.95
$70.39
$99.00
$89.54
$28.95
$77.12
$384.07
$11.76
$8.59
$58.60
$20.00
$233.32
$83.78
$141.82
$20.00
$29.58
$112.22
$8,107.13
$31.19
$112,831.63
$375.00
$37S.00
!6769,306.87
Page 1
$5,000.41
SS,000.41
$5,000.41
AI3NOLD & MCDOWELL
DAVID B. ARNOLD ATT,9RNEys � AT.I.AW _ OF CO"SEL
OAST D.McDOWELL y. W AM
IL W. CERON
• STEVEN A. ANDERSON O1`PAH% FLACFE � ... _ RAYMOND C. I.LLLME
G. BSSaT ANDERSON' HUTCHINSON, MINNESOTA 55350 -2563
STEVEN S. HOOF (612) 567 -7575 5881 CEDAR IA E ROAD
IAURA E. PRETLAND MINNEAPOLIS, MIHRESOTA 35416
DAVID A. BRCEGOEMANN FAX (612) 587 -4096 (612) 545 -9000
MN TOLL FREE BOO-343-4545
PAUL D. DOVE
RESIDENT ATTORNEY FAX (612)543-1793
JOSEPH N- PAIEMENT
O. HARRY ANDERSON
JAMES UTLEY
(� 50160UT8 POUBTR STREET
RICHARD O. WGEE u'N\� \, \ 1 \ PRINCETON, MINNESOTA 55371
CATHRYN D. RERER ,\ VLf (,VV \I (612) 359-2214
GINA M- BRANDY
FAX (612)389-3506
December 14, 1993
Mr. Gary D. Plotz = �_r.I
City Administrator �G�� =.. '-
37 Washington Avenue West
Hutchinson, Mn. 55350
Re: Structural Specialties, Inc. vs..=
City of Hutchinson
Our File No. 3188 -93251 FOR YOUR INFORMATION
Dear Gary:
• I am enclosing herewith a copy of correspondence from Attorney
Keith E. Simons along with the original Release of All Claims. We
have retained a copy for our files. With your receipt of this
correspondence, this matter appears to have been concluded in its
entirety and the matter may now be closed.
If you should have any questions or need additional information in
connection with this matter, please advise.
•
Best regards.
Very truly yours,
ARNOLD & CDOWELL!
I ti` I " i �
G. Barry Anderson
GBA:lm
Enclosure
'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION
"CEBTIPIED AS A REAL PROPERTY LAW SPECLALIST BY THE MINNESOTA STATE BAH ASSOCIATION
construed as, any admission of liability or fault whatever, and
there are no covenants, promises, undertakings or understandings
outside of this Release nor other than as hereinbefore specifically
set forth.
THE UNDERSIGNED, by execution hereof, states that this Release
has been read, and that the undersigned understands and fully
agrees to each, all and every provision hereof, hereby
acknowledging receipt of a copy hereof.
IN WITNESS WHEREOF, the undersigned has executed these presents
this --:�C" day of �%C,,j; ,"C r- , 1993.
STRUCTURAL SPECIALTIES, INC.
BY: 6URl.Ac l}(A�..
Its: c
Subscribed and sworn to before me
this day of N c;,i m�,c .; 1993.
Lti\
Notary Public,
KIMBERLY K. RAND
NOTARY PUBLIC MINNESOTA
MEEKER COUNTY
M Comm. 5 . Jan. 24,1997
Z
•
•
aZaZJ$E iii -kLL
•
KNOW ALL MEN BY THESE PRESENTS, that the claimant, Structural
Specialties, Inc. for One Dollar and other good and valuable
consideration, the receipt and sufficiency of which are hereby
acknowledged, does for and on behalf of itself and its heirs,
executors, administrators, successors and assigns, agree to and
hereby does release, acquit and forever discharge the City''of
Hutchinson and its employees, heirs, executors, administrators,
successors, and assigns and each and all thereof, of and from any
and all manner of action or actions, suits, claims, damages,
judgments, levies and executions, whether known or unknown,
liquidated or unliquidated, fixed, contingent, direct or indirect,
• which Claimant or its heirs, executors, administrators, successors
or assigns ever had, has or ever can, shall or may have or claim to
have against the City of Hutchinson and its employees, heirs,
executors, administrators, successors, or assigns, for upon or by
reason of any matter, act or thing prior to the date of this
general Release, including, without limiting the generality of the
foregoing, any and all claims which were asserted or could have
been asserted in a certain arbitration proceeding pending before
the American Arbitration Association concerning the construction of
the Crow River Pedestrian Bridge.
IT IS SPECIFICALLY UNDERSTOOD and agreed that the payment and
acceptance 3.f the consideration hereinbefore recited is in full,
final and complete compromise, settlement and satisfaction of
40 disputed claims; the same does not constitute and shall not be
N '
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It
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Is' 21 Denotes proposed elevation
Jo
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7f
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Bench Mark, Top nut of hydrant at School Road and Stone
Elevation: 1053. 29 Y Point gagd.
LOT 10, BLOCK 5, STONEY POINT ADDITION Area a 11807 square feet
CERTIFICATE OF SURVEY for GREG HANSON
I nIr ... .... mar m.+ 1_ ... ...n r...... ... ... "red or m. or ..ev Scale 1" w20* File No. I B 5 31
•nr aura ...u.Ieleo one 1W I e.1r L%.e and L.0 $.1,.w vMer Book HTPO 30 Page 1
Me .... .1 In. $1.11 OI Minnerelb, - -
__v.'-
„ April 16 1995
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Hansen Thorp Pellinen Olson Inc.
Lo" $ungore- C.mmnnq 1n';1e.n -5be Pmnnen
1a +
6: 5
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\
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, foe Denotes e.isting el Ion
Ion
Is' 21 Denotes proposed elevation
Jo
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7f
r e
4
\ �yI�J liMSe•J
Bench Mark, Top nut of hydrant at School Road and Stone
Elevation: 1053. 29 Y Point gagd.
LOT 10, BLOCK 5, STONEY POINT ADDITION Area a 11807 square feet
CERTIFICATE OF SURVEY for GREG HANSON
I nIr ... .... mar m.+ 1_ ... ...n r...... ... ... "red or m. or ..ev Scale 1" w20* File No. I B 5 31
•nr aura ...u.Ieleo one 1W I e.1r L%.e and L.0 $.1,.w vMer Book HTPO 30 Page 1
Me .... .1 In. $1.11 OI Minnerelb, - -
__v.'-
„ April 16 1995
�O
i�
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Hansen Thorp Pellinen Olson Inc.
Lo" $ungore- C.mmnnq 1n';1e.n -5be Pmnnen
1a +
6: 5
k'q I
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CITY OF HUTCHINSON
MUNICIPAL LIQUOR DISPENSARY
SALES
" "I
FQ YOUR INFORMATION
JUNE SEPTEMBER July - Sept
1993 1993 1993
LIQUOR
230,539.88
363,889.65
133,349.77
VINE
65,308.73
1D4,011.38
38,702.65
BEER
379,950.98
624,922.68..
244,971.70
MISCELLANEOUS
28,606.39
47,789.88
19,183.49
QUANTITY DISCOUNTS
(6,112.46)
(7,383.87)
(1,271.41)
TOTAL
698,293.52
1,133,229.72 __
_ 434,936.20
COST OF SALES
545,325.53
868,463.19
323,137.66
GROSS PROFIT
152,967.99
264,766.53
111,798.54
21.911
23.361
2S. iDt
OPERATING EXPENSE- --
SALARIES
66,166.49
96,657.91
30,491.42
EMPLOYEE BENEFITS
13,124.09
20,000.22
6,776.13
OPERATING SUPPLIES ..__.
_ _ 1,541.61- _...
2,747.44__ -.___
_._ 1,199.83_. -
OFFICE SUPPLIES
323.79
399.36
75.57
__ __ -___ CLOTHING 1 PERSOMAL EQUIPMENT
LOGIS - COMPUTER OPERATIONS
MAINTENANCE - SUPPLIES
• _- SMALL TOOLS_
DEPRECIATION 16
COMMUNICA
UTILITIES
MAINTENANCE 6 ALARM
PRINTING
- GENERAL LIABILITY INSURANCE
TRAVEL, SCHOOL 4 CONFERENCES
ADVERTISING
DUES i SUBSCRITIONS
RENTALS
MISC.
__. ____ TOTAL OPERATING EXPENSE
OPERATING INCOME
OTHER RIVEN ENUES / E XPENSES
MISC. - Lottery
Sale of Property -.-
Contributions 6 Donations
INTEREST - INCOME
INTEREST - EXPENSE
TOTAL OTHER
980.00
0.00
282.19
85 per month 10,110.00
918.83
_.- 5,422.63
1,133.06
25.90
-__ 3,410.00
70.26
6,845.40
-- 560.00
0.00
14D.95
0 .Ill ,161.20
-_ - 0.00
4,218.38
0.00
182.19
15,16S.OD
!,505.29
8,704.18
2,239.21
25.9D
15,206.00
70.26
1,762.47
_ 560.00
71.34
258.32
176,673.53_
0 41,80b.79
88,093.00
1, 754.79
1, 563.63
]28.45
- - - - --
(26.16)
463.24
415.21
11,540.72
(10,000.00)
_ (15,000.00)
(7,120.29)
(703.96)
-- 0.00 - --
3,238.38
0.00
0.00
5,055.00
386.46
3,281.55-
1,106.21
D.00
11,196.00
0.00
1,917.07
--- 0.00
71.34
117.37
6S,512,33_
46,186.21
(191.16)
_ 0.00
492.00
11,115.49
(S,ODO.00)
6,416.33
M. INCOME _ 34,686.50 ... 81,389.04.. _: _ 51,702.54.
• E
TRANSFER TO GENERAL FOND
•
FAIRM NT
CITY OF FAIRMONT — P.O. Box 751 — 100 Downtown Plaza — Fairmont, MN 56031 7 (w 238 -9461, FAX (507) 238 -9469
lA�
December 21, 1993
Gary D. Plots, City Adainistrator
37 Washington Avenue W.
Hutchinson, MN 55350
RE: Fairmont Dredging
Dear Gary:
f
1
8L9�,
As you requested, I have gathered information on Fairmont's
dredging program. The City contracts with Jim Ganske from
Sleepy Eye for our dredging. The City has been very sa is ied with
t e s e e provides. The City started its dredging program in
1�9 ,Q and has been involved in a very aggressive program ever since.
Through 1992, the City has spent $5,196 9 The major costs of
the oper ion are associated with how much The
is actually
dredged, how far it is pumped, general equipment, and the purchase
• of land to be used as a disposal site for the pumped material.
Over the years, funding for the dredging program has come from our
General Fund, Municipal Liquor Store Fund, Property Taxes, and
Public Utility Fund.
The one requirement that the State has is that we obtain a Fill
Sight permit from the DNR. If you need any more information please
feel free to call me.
on another note, during my visit last Friday you remarked about
possiblj bringing in so=ccna to discuss Total Quality Management.
You may recall, I mentioned that the Minnesota Association of Urban
Management Assistants (MAUMA) had someone come in and speak on the
subject at one of their meetings earlier this year. Jill Shorba,
Burnsville Administrative Assistant and MAUMA President, should be
able to provide you with any information you may need.
I would also like to take this opportunity to thank you for taking
time out of your busy schedule to visit with me. I wish you and
your family a very joyous Christmas and Happy New Year.
Best Wishes,
• Steve Helget
Administrative Intern
C I T Y 0 F L A K E S
y
f
1
8L9�,
As you requested, I have gathered information on Fairmont's
dredging program. The City contracts with Jim Ganske from
Sleepy Eye for our dredging. The City has been very sa is ied with
t e s e e provides. The City started its dredging program in
1�9 ,Q and has been involved in a very aggressive program ever since.
Through 1992, the City has spent $5,196 9 The major costs of
the oper ion are associated with how much The
is actually
dredged, how far it is pumped, general equipment, and the purchase
• of land to be used as a disposal site for the pumped material.
Over the years, funding for the dredging program has come from our
General Fund, Municipal Liquor Store Fund, Property Taxes, and
Public Utility Fund.
The one requirement that the State has is that we obtain a Fill
Sight permit from the DNR. If you need any more information please
feel free to call me.
on another note, during my visit last Friday you remarked about
possiblj bringing in so=ccna to discuss Total Quality Management.
You may recall, I mentioned that the Minnesota Association of Urban
Management Assistants (MAUMA) had someone come in and speak on the
subject at one of their meetings earlier this year. Jill Shorba,
Burnsville Administrative Assistant and MAUMA President, should be
able to provide you with any information you may need.
I would also like to take this opportunity to thank you for taking
time out of your busy schedule to visit with me. I wish you and
your family a very joyous Christmas and Happy New Year.
Best Wishes,
• Steve Helget
Administrative Intern
C I T Y 0 F L A K E S