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cp11-10-1992 c1 -1 U TCH I N S 01 �1 - CITY CALEr,iD, %R_ V]EEiC. OF November 8 T p November 14 r 1992 V!EDNESDAY -11- VETERANS DAY ALL CITY OFFICES CLOSED � � JN THURSDAY -12- 9:30 A.M. - Senior Advisory Board Meeting at Senior Center 10:00 A.M. - Directors Meeting at City Hall N1 I. iC bAY -9- FRIDAY -13- FU_SDA`� s CITY AUCTION AT STREET GARAGE 7:30 P.M. - City Council Meeting at City Hall SATURDAY -14- VACATION /CONFERENCE RANDY DEVRIES - Nov. 9 CONNIE MANGAN - Nov. 12 CHUCK NELSON - Nov. 9 - • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 10, 1992 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Harold R. Biederman, Bethlehem United Methodist Church 3. Consideration of Minutes Regular Meeting of October 27, 1992 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - October 1992 • 2. Park & Recreation Board Minutes of September 30, 1992 3. Police Commission Minutes of September 4, 1992 4. Hospital /Nursing Home Board Minutes of September 15, 1992 (b) Application for Snow Removal Permits 1. Roland Ebent 4. Dick Ewert, Jr. 2. Eugene Carda 5. Donald Holtberg 3. Richard Smykalski (c) Appointment of Cable Franchise Committee Action - Motion to order report and minutes filed, issue permits, and ratify appointments 5. Public Hearing - 8:00 P.M. None 6. Communications. Requests and Petitions (a) Consideration of Request for Police Chief to Attend Emergency Management Series Course In Maryland Action - Motion to reject - Motion to approve CITY COUNCIL AGENDA - NOVEMBER 10, 1992 7. Resolutions and Ordinances (a) Ordinance No. 92 -69 - An Ordinance Amending Zoning Regulations In The City Of Hutchinson And The Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 92 -70 - An Ordinance Amending Zoning Ordinance No. 464, Section 10.14 Signs Action - Motion to reject - Motion to waive second reading and adopt (c) Ordinance No. 92 -71 - An Ordinance Amending Zoning Regulations In The City Of Hutchinson And The Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt (d) Ordinance No. 92 -72 - An Ordinance To Vacate Utility Easement In First Addition To Hutchinson Industrial District Action - Motion to reject - Motion to waive second reading and adopt (e) Resolution No. 9838 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business None 9. New Business (a) Consideration of 1993 Senior Dining Program Heartland Lease Agreement for Action - Motion to reject - Motion to approve and enter into agreement 2 • L J 0 CITY COUNCIL AGENDA - NOVEMBER 10, 1992 (b) Consideration of Setting Public Hearing for Intoxicating Liquor License Application At The Flyer Night Club, Tom Dolder Owner Action - Motion to reject - Motion to approve and set hearing for November 24, 1992 at 8:00 P.M. (c) Consideration of Water /Sewer Billings for Country Club Terrace Mobile Home Park Action - (d) Discussion of Shopko Phase I Development, Petro Fund Issues Regarding Omar Collis Action - (e) Consideration of Longevity Recognition for City Employees Action - (f) Consideration of Entering Into Agreement with Architectural Firm for Proposed City Hall Action - Motion to reject - Motion to approve and enter into agreement (g) Consideration of Improvement Project Deadline Schedule Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9840 (h) Consideration of Designating Building Official As Americans with Disabilities Act Compliance Coordinator Action - Motion to reject - Motion to approve (i) Consideration of Agreement with State of Minnesota Regarding Technical Certification for State Aid Projects Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9841 (j) Consideration of Off -Site Premise Portable Sign On Intersection of School Road North And Hwy. 7 West Action - Motion to reject - Motion to approve and issue permit 3 CITY COUNCIL AGENDA - NOVEMBER 10, 1992 . (k) Discussion of McLeod County Fairgrounds Building And Building Code Issue Action - (1) Consideration of E.P.A. Grant Application for Yard Waste Diversion Program Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9839 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Aoorooriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adiournment r1 L J 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 27, 1992 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, Marlin Torgerson, and Don Erickson (8:55 P.M.). Absent: Councilman John Mlinar. Also present: City Adminis- trator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. RNOWNTOW e The invocation was given by Mr. Paul Berg. 3. MINUTES The minutes of the regular meeting of October 13, 1992 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - SEPTEMBER 2. HRA MINUTES OF SEPTEMBER 15, 1992 3. AIRPORT COMMISSION MINUTES OF SEPTEMBER 28, 1992 4. PLANNING COMMISSION MINUTES OF SEPTEMBER 15, 1992 5. TREE BOARD MINUTES OF AUGUST 19, 1992 AND SEPTEMBER 23, 1992 6. LIBRARY BOARD MINUTES OF OCTOBER 20, 1992 7. SENIOR ADVISORY BOARD MINUTES OF SEPTEMBER 10, 1992 (b) REPORT OF CITY INVESTMENTS (c) APPLICATION FOR SNOW REMOVAL PERMITS 1. GENE BETKER 2. STEVE REINER (d) APPLICATION FOR CHRISTMAS TREE SALES PERMIT BY CYNTHIA J. BEADELL 0 ,� CITY COUNCIL MINUTES - OCTOBER 27, 1992 (e) APPOINTMENT OF ARTS GUILD AD HOC COMMITTEE 1. GARY D. PI,OTZ 3. BRIAN BROSZ 2. BERNARD SCHULTE 4. MARY ANN KASICH (f) APPOINTMENT OF HANDICAP ACCESS COMMITTEE 1. DONALD TODNEM 4. STEVE MADSON 2. SCOTT JOHNSON 5. JOHN RODEBERG 3. JIM MARKA (g) APPOINTMENT OF REGIONAL LIBRARY REVIEW COMMITTEE 1. PAUL ACKLAND 4. MARY HENKE 2. GARY D. PLOTZ 5. ROY M. JOHNSEN 3. BILL SCHERER R a (h) APPOINTMENT OF DAVE SKAAR TO AIRPORT COMMISSION The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to order the reports and minutes filed, to issue permits, and to ratify appointments. PUBLIC HEARING None. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO USE MUNICIPAL PARKING LOT LOCATED BEHIND NEMITZ BUILDING FOR WESLEY'S PHARMACY LIQUIDATION AUCTION ON NOVEMBER 14, 1992 The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve request. (b) DISCUSSION OF REFUSE BILLING BY DON TODNEM Don Todnem stated he did not think he should be billed for refuse service in the July- September quarter when he was in the process of remodeling the house prior to moving in. City staff was to review the issue. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9832 - RESOLUTION FOR PURCHASE 2 0 0 CITY COUNCIL MINUTES - OCTOBER 27, 1992 The motion was made by Councilman Lenz, seconded by Coun- cilman Torgerson and unanimously carried, to waive read- ing and adopt. (b) RESOLUTION NO. 9833 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES The motion was made by Councilman Lenz, seconded by Coun- cilman Torgerson and unanimously carried, to waive read- ing and adopt. (c) RESOLUTION NO. 9834 - RESOLUTION TO APPROPRIATE UNCLAIMED PROPERTY The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to waive reading and adopt. (d) ORDINANCE NO. 92 -63 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, REPEALING PRESENT CITY CODE SECTION 8.09, AND ENACTING REVISED SECTION 8.09 ENTITLED "SNOWMOBILES" AND BY ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, • CONTAIN PENALTY PROVISIONS The motion was made by Councilman Torgerson, seconded by Councilman Lenz, to waive second reading and adopt. Fol- lowing discussion, Councilman Torgerson amended the motion to table to the end of the meeting for corrected wordage on Subd. 2 -D from the City Attorney. Amended motion seconded by Councilman Lenz and unanimously carried. At the end of the meeting, Councilman Torgerson moved to waive second reading of the amended ordinance and adopt. Motion seconded by Councilman Erickson and unanimously carried. (e) ORDINANCE NO. 92 -64 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL ESTATE AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Councilman Lenz, seconded by Coun- cilman Torgerson and unanimously carried, to waive second reading and adopt. u 3 CITY COUNCIL MINUTES - OCTOBER 27, 1992 8. UNFINISHED BUSINESS (a) CONSIDERATION OF MAC'S BLUFF ASSESSMENT AGREEMENT WITH GARY HASSE OF BETTER BUILT HOMES (DEFERRED OCT. 13, 1992) Following discussion, Councilman Torgerson moved to approve and enter into agreement. Motion seconded by Councilman Lenz and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to authorize discontinuation of service on November 2 at noon unless other arrangements were made. (b) CONSIDERATION OF ESTABLISHING A DRUG FORFEITURE FUND Following discussion, the motion was made by Councilman Lenz, seconded by Councilman Torgerson and unanimously carried, to approve and to waive reading and adopt Reso- lution No. 9835. . Councilman Torgerson moved to approve authorizing the four proposed projects be done. Motion seconded by Councilman Lenz and unanimously carried. (c) CONSIDERATION OF NEGOTIATING CONTRACT WITH ARCHITECTURAL CONSULTANT FOR PROPOSED CITY HALL Engineer Rodeberg recommended proceeding through the first phase of the project and selecting a consultant at the next Council meeting. Following discussion, Councilman Lenz moved to table to the next meeting. Motion seconded by Councilman Torger- son and unanimously carried. (d) CONSIDERATION OF SEPTEMBER 30, 1992, QUARTERLY MONITORING REPORT FOR PHASE I ENVIRONMENTAL ISSUES Following discussion, Councilman Torgerson moved to approve the report and to have it filed with the Minnesota Pollution Control Agency. Motion seconded by Councilman Lenz and unanimously carried. 4 0 • CITY COUNCIL MINUTES - OCTOBER 27, 1992 (e) DISCUSSION OF CITY SIDEWALK POLICY BY STEVE AND BRAD WICK This item was tabled indefinitely. (f) DISCUSSION OF CABLE FRANCHISE RENEWAL PROCESS FOR MIDWEST CABLEVISION City Attorney Anderson reported it was necessary to discuss with Midwest Cablevision the renewal of the cable franchise which expires in 1994. Mayor Ackland stated he would appoint a committee at the November 10 Council meeting. (g) DISCUSSION OF ASSESSMENT POLICY TABLE Following discussion, no action was taken. (h) CONSIDERATION OF 1992 AUDIT BY CHARLES BAILLY & CO. Following discussion, Councilman Torgerson moved to approve the 1992 audit by Charles Bailly & Co. Motion seconded by Councilman Lenz and unanimously carried. . (i) CONSIDERATION OF APPLICATIONS FOR SENIOR CITIZENS REDUCED GARBAGE RATES Following discussion, Councilman Lenz moved to approve the reduced rates. Motion seconded by Councilman Torger- son and unanimously carried. (j) CONSIDERATION OF 1992 ADMINISTRATION AND ENGINEERING FEES Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive reading and adopt Reso- lution No. 9836. (k) CONSIDERATION OF FEDERAL DISASTER FUNDS No action was required. (1) DISCUSSION OF APPOINTMENT OF CITY OF HUTCHINSON AS ADMINISTRATOR FOR RENTAL COLLECTION AT COUNTRY CLUB TERRACE Attorney Anderson updated the Council on the issue. The Building Official had prepared a punch list of items to be completed in the storm shelter. The Council granted 5 CITY COUNCIL MINUTES - OCTOBER 27, 1992 two weeks for compliance with the punch list. 9 Mr. Bill Block reported the shelter was up but not 100 percent completed, although it had been used. He also stated he intended to keep the building locked to prevent vandalism. The trailer court manager would have a key to open the shelter for access during a storm. Councilman Torgerson moved that the City Council adopt Resolution No. 9837 authorizing service of the order to take effect no earlier than the day following the next scheduled City Council meeting. Motion seconded by Coun- cilman Lenz and unanimously carried. Mr. Block addressed a water /sewer billing issue for the Country Club Terrace. This item will be on the agenda for the November 10, 1992, Council meeting. (m) CONSIDERATION OF APPLICATION FOR PEDDLERS /SOLICITORS LICENSE BY WALTER SHRADER Following discussion, Councilman Lenz moved to approve and issue the license. Motion seconded by Councilman Torgerson and unanimously carried. • (n) CONSIDERATION OF REZONING FROM I/C TO R -2 REQUESTED BY LOUIS KING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive first reading of Ordinance No. 92 -69 and set second reading for November 10, 1992. (o) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY GEORGE LEE FOR CONSTRUCTION OF 30' X 36' POLE BUILDING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive reading and adopt Reso- lution No. 9827. (p) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464 REGARDING BANNER SIGNS REQUESTED BY DOWNTOWN REVIEW COMMITTEE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 6 0 . CITY COUNCIL MINUTES - OCTOBER 27, 1992 Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive first reading of Ordinance No. 92 -70 and set second reading for November 10, 1992. (q) CONSIDERATION OF VARIANCE REQUESTED BY ROBERT GRAMBOW FOR DRIVEWAY SETBACK WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive reading and adopt Resolution No. 9828. (r) CONSIDERATION OF REZONING FROM I -1 TO I -2 REQUESTED BY CITY STAFF IN HUTCHINSON INDUSTRIAL DISTRICT AND FIRST ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive first reading of Ordinance No. 92 -71 and set second reading for November 10, 1992. (s) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LINDER BUS CO. TO CONSTRUCT BUS WAREHOUSE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive reading and adopt Resolution No. 9829. (t) CONSIDERATION OF UTILITY EASEMENT VACATION FOR BUS WAREHOUSE CONSTRUCTION IN FIRST ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT REQUESTED BY LINDER BUS CO. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive first reading of Ordinance No. 92 -72 and set second reading for November 10, 1992. (u) CONSIDERATION OF REQUESTED BY • RECOMMENDATION OF CONDITIONAL USE PERMIT TO MOVE GARAGE ROBERT SANDSTEDE WITH FAVORABLE PLANNING COMMISSION 7 CITY COUNCIL MINUTES - OCTOBER 27, 1992 Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive reading and adopt Resolution No. 9830. (v) CONSIDERATION OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF 52' X 72' METAL BUILDING ADDITION REQUESTED BY ROGER STEARNS, STEARNSWOOD INC., WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and to waive reading and adopt Resolution No. 9831. (w) CONSIDERATION OF FINAL PLAT OF HUEBERT'S SUBDIVISION SUBMITTED BY DAN HUEBERT (TWO MILE RADIUS- -ACOMA TOWNSHIP) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to refer to County with no objection. (x) CONSIDERATION OF FINAL PLAT OF HUEBERT'S SECOND • SUBDIVISION SUBMITTED BY DAN HUEBERT (TWO MILE RADIUS- - ACOMA TOWNSHIP) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to refer to the County with no objection. (y) CONSIDERATION OF PRELIMINARY PLAT OF ACME ACRES SUBMITTED BY MIKE ROSE (TWO MILE RADIUS- -ACOMA TOWNSHIP) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to refer to County with no objection. (Z) CONSIDERATION OF VARIANCE REQUESTED BY STEVE FANGMEIER (TWO MILE RADIUS-- HUTCHINSON TOWNSHIP) WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to refer to County with objection. 8 • 0 CITY COUNCIL MINUTES - OCTOBER 27, 1992 (aa) REVIEW OF URBAN EXPANSION MAP SUBMITTED BY MCLEOD COUNTY Administrator Plotz commented on the urban expansion map presented to the City. It will be revised and reviewed by the Council prior to being submitted to the County. (bb) CONSIDERATION OF PROJECT IMPROVEMENT DEADLINES SUBMITTED BY CITY ENGINEER Engineer Rodeberg commented on deadlines necessary to complete improvement projects. He will prepare a schedule in Resolution format for the next Council meeting. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported on a tour he and the Mayor made of various liquor stores. The Mayor and Councilman Erickson also visited liquor stores and grocery stores. He stated the City needed to finalize its liquor store interior design soon. . It was reported the Mayor and Mr. Plotz recently attended a composting seminar. The City would like to encourage on -site backyard composting as well as a City composting site. The County will provide funding for an educational program on composting. The City Administrator made reference to the City Attor- ney's letter regarding liquor licenses. A discussion on The Flyer's liquor license followed concerning the ordi- nance requirement of restaurant service. Councilman Torgerson moved to hold a public hearing on November 24, 1992, to revoke The Flyer's intoxicating liquor license and to authorize the City Attorney to issue the appropriate notice to the license holder /prop- erty owner. Motion seconded by Councilman Erickson and unanimously carried. Administrator Plotz commented on the Hormel issue dis- cussed at the last Planning Commission meeting. A petition was submitted in protest of the proposed improvement and present location. It was determined the City staff should have the MPCA review the Hormel facility to determine if it was in compliance. P CITY COUNCIL MINUTES - OCTOBER 27, 1992 (b) COMMUNICATIONS FROM COUNCILMAN CRAIG LENZ Councilman Lenz inquired about the booms across the Crow River. It was Councilman Lenz's suggestion to send a thank you from the City Council to the various departments who had performed commendable work in shutting off the natural gas meters over the weekend. The motion was made by Councilman Torgerson to send a thank you from the City Council to the Fire Department, support staff, visiting utilities workers, and Police Department for the commendable work performed in shutting off the City gas meters. Motion seconded by Councilman Erickson and unanimously carried. An inquiry was made regarding the status of the appraisal for the property next to Shopko. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg recommended approval of the supple- mental agreement No. 1 for Letting No. 7, Hutchinson Downtown Redevelopment, Phase II. The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve the supplemental agreement. The City Engineer reported a telephone conversation with Philip Plaisance concerning beavers blocking the ditch by the airport and causing backup. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:20 P.M. 10 , r 1 u 1 0 0 -404 US. OEPAATMEN t OF COMMENCE + I y 1 yC ii1 a,. 1UREAUa T1a CP.SCS Period in which permits Issued I LC i ' ]3 @R L) ?_ IPleese [infect Any errs in name and address inciNd ng ZIP Code) REPORT OF BUILDING OR 553 ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 357400 2T 4 51399 035 1 0 26 9099 02730 JAMES HARCA dLOS aFFICIAL it yod r building permit system has changed FOR CITY IF HUTCHIN!E14 mark (X) appropriate box below and explain CITY HALL 37 NASMINGTIN AVE NEST In Commands. NUTCHINsoN MN 55350 ❑ Discontinued issuing permits ❑ Merged with another system ❑ Split into two or more systems ❑ Annexed land areas El Had other changes PLEASE COMPLETE AND MAIL THIS FORM ON OR BEFORE I NOVEMBER 4s 1992 It no permits wam issued during Bureeu'dEe Census Instructions are included. For this period, mark W in the box —a ❑ - F 1201 Feat 1 OOt Stn' further assistance. call collect andretum this form JeH'sonvEM,IN 471324)001 (3011763 -72x1. VIM NEW RESIDENTIAL PRIVATELYOWNED PUBLICLVOWNED HOUSEKEEPING Item Number of Number of Valuation of Of BUILDINGS Valuation No. Buildin s Housing construction Housing Construction g Buildings units Omit cents Its Omit cents I.) ho, lei Idi le) 111 to) Single - family houses, rl'ached Exclude mobile homes. 101 Single- family houses, attached - Separated by ground to Hoot watt, -No units aboys or below, and - Separate heating systems and utility meters. (Count eachunit as a separate buildirgi 102 Two - family buildings 103 Three -and four - family buildings 104 Five -or -more family buildings 105 TOTAL - $...(101 -105— 109 1 272,470 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NON HOUSEKEEPING Item Number al Number of BUILDINGS No. Valuation of Valuation of Builtlin s Booms g construction Omit Cents Buildings Rooms construction 01 cants (a) lei Id Idl lei if) Ill) Hotels, motels, and tourist abets (transient accommodations only) 213 Other nonhouaekeepingsMHer 21t NEW PRIVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL BUILDINGS the Nu Valuation of Number Valuation of omber construction of construction buildings Omit cents buildings Dark cents lei lb) Id to) lel Amusement, social, and recreational 318 Churches and other religious 318 - Industrial 320 Parking garages (building and open docked) 321 Service stations and repNr, garages 322 Hospitals and institutional 323 ank nd Offices, b! a professional 324 PubliC works end utilities 325 Schools and other educational 320 Stores and customer services 327 Other nonresidential buildings 320 Structures other than buildings 328 RaAUMM ADDITIONS, ►p1VATELY OWNED PUBUCLYOWNED ALTERATIONS, AND Item Number CONVERSIONS Valuation of Number Valuation ' No. of construction of construction buildings Omit cents buildings Omir cams Isl Ibl Id (d) lel Residential - Classify additions of garages and carports in item 438. 431 Nonresidential and nonhousekeeping 437 Additions of residential garages and carports attached and detached) 438 2 23,066 Total Valuation $3.584,080 PLEASE CONTINUE ON REVERSE SIDE �� DEMOLITIONS AND PRIVATELY OWNED PUBLICLY OWNED I JLS'�Lj RAZING OF BUILDINGS t „�„ - Numberof - - — - -- Number o Ni, . i Buildings Housing Buildings Housing units units tai Ib' Id Idl lei Smgle family houses lauac),ed and detached) 645 Two -Lundy bundmgs 646 .Three and four- i I n , 'I buildings 64 Five -o1 -m ore family buildings 648 All other buildings and structures 1649 INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT $500,000 OR MORE Please provide the following information for each permit authorizing construction valued at 3500.000 or more entered in sections 1 through IV. Item No. Owner Number or from Description Name and address of ship Valuation of sec. owner Or builder Mark 1XI construction Omit Housing Buildups 1 —IV one cents units lei Ibl kl Idl lei 11) I ) s+�Wunei,p (Concrete- Building) ___ ______ Erickson- Disersified_________ Q Alve te Site address 509-20(1 Stmeet._ _______________ ❑Public Lixton Avenue Ha&nn VT 5411116 3 Kind of buibirp - -------------------------------- ______________ __________ ❑Privet. Sit. addrose Publit a Kind of building -------------------------- Privets Sire address a Kind or wibirp __ _______________________________ ____ _______________________________ ❑Privrte Sits address OPublic If Kind of Wibirp Site iddir ese ------------------------- ---------- Public 8 KiKindOf Wildirp ____.________________________ ___________________ _______________ ❑ Private Siw - - ----------------------------------- ede__mas Public a Kind of tubing _____ ______________________________. ❑ Privaa Site eddrese ______________________ ____________ ❑Pudic 3 Kind of WiNtirq ____ _______________________________ �Privtle siN Within ---- ------- ---------- CIP.Nic a Kind of building ------------------- 61a eedese ___ - -- a Comments Am You Swam of any new permit - issuing jurisdictions] O NO El Yes - Please give eddirionsl a formation in comments. Name of person to contact regarding this report . Jams 9 Marka Telephone Title Ame code Number Eaension Bu' WE officiai row c.oe — i • MINUTES Parks & Recreation Board September 30, 1992 0 Members present were Lee Cox; chairman, Mike Cannon, Linda Martin, Mike Schall and John Mlinar. Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:20 p.m. The minutes dated July 29, 1992 were approved by a motion made by Mike Schall, and seconded by Mike Cannon. The board unanimously agreed. OLD BUSINESS Grants Youth Center - The Center has received a grant for $5,000 to work with disadvantaged youth and youth at risk. The program will provide the youth with work readiness skills, while they provide service to the community. There are approximately 12 -13 kids interested in working at this time, five of which are currently assigned community service hours. The kids will make contact with their employer, set a starting date and time; they will fill in a timesheet and turn it into John Arlt, Youth Center Manager. ReLeaf - There is $15,000 approved through the Department of Natural Resources $10,000 from public utilities, and $4,000 through the proposed city budget for 1993 tree plantings. The Tree Board will meet to set priorities for the distribution of monies. $10,000 will be spent on private property, $10,000 will be spent on boulevard plantings and $9,000 is appropriated for public property. The plantings will be done in such a way as to promote energy conservation, to create wind breaks, and to shade windows and air conditioners. D.N.R. /S.W.C.D. - $20,750 was approved to provide rip rap for stabilization along the banks of the Crow River. Bills will be turned in, including man power, fuel and materials. Work will begin this fall, and must be completed by June 30, 1993. This project will be done in conjunction with the Crow River Task Force improvements. Budget 1993 The board reviewed the 1993 Preliminary Budget provided by Ken Merrill, Finance Director. Each division of the Parks and Recreation Department received cuts in one or more of the following areas, temporary wages, machinery and equipment, travel school and conference, and improvements other than buildings. It has also been suggested that either expenses decrease or revenues increase when ever possible. W -41 (z NUNUTES Parks & Recreation Board September 30, 1992 Page two Budget 1993, Cont. The Compost Site will remain operating regardless of county support. The City is maintaining the Hutchinson Utilities property, in exchange, the City received a Chevrolet, Suburban and tractor with a mowing deck. After obilgations are met , the City will be billing Utilities for these services. The Rotary Park is being paid for with a Contract for Deed. The park will include playground equipment with handicapped accessibility. There are some concerns with the lighting at V.M.F. Field and the backstops at Roberts Park. Prioritites will have to be set regarding upgrades in the parks. In the Rec Center budget the pool is in need of sandblasting and a resurfacing of the locker room floor should be considered. These items have been cut from the budget at this time. The Civic Arena refrigeration system needs to be addressed, the current system is 15 years old. The Directors will be meeting with Gary Plotz; City Administrator and Ken Merrill; Finance Director to work out the 1993 Budget. Project Updates The shelter in Oddfellows Park is complete, along with the shelter in Elks Park. Maintenance in all of the parks continues. The board had some concerns regarding the "People's Platform" in the paper, there have been some good comments, along with some not as good. It is the hope of the board that the service groups involved in the park projects do not become discouraged by the comments in the paper. Park Tour The board met and toured the parks in early September looking at park improvements and projects. NEW BUSINESS M.A.C.O. Letter The board received a copy of a letter from the Minnesota Association of Campground Operators commending West River Campground for it's neat appearance and fine accommodations. 0 MINUTES Parks & Recreation Board September 30,1992 Page three NEW BUSINESS, CONT. Campground Request The board received a copy of a letter requesting the exclusive use of West River Campground July 4th and 5th for a family reunion. The board discussed the issue and concluded that unless the chairperson can provide a guarantee as to the number of campers and the length of stay, the board cannot consider this type of request on such a popular weekend. Dolf will be in contact with the party to see if these items can be guaranteed. Early Registration Randy Anderson was present representing Kids Incorporated. Kids Incorporated is a private daycare facility for children ages infant to 12 years old. One of the services they offer is transportation to and from programs offered through the Parks and Recreation Department. For the past two years they have had the opportunity to preregister the children that attend their facility for summer recreation programs prior to the "mass registration ". Initially, the registration involved programs that had no class limit i.e. baseball programs, and they also requested swimming lessons during the day time, taking some of the demand off the evening lessons. At this time, there have been a requests by other daycare facilities to have the opportunity to preregister their participants in the same manner as Kids, Incorporated. After discussing the matter, it was the feeling of the board that consistancy be important. J.P. Auer made a motion to instruct management to stick with the current registration policy of "no early registrations ". Individual decisions regarding registrations will be made on a case by case situation, with the board and the Parks and Recreation Director remaining flexible to make adjustments as it relates to program offerings. Mike Schall seconded the motion, and the board unanimously agreed. Long Range Planning City Directors, along with Council representatives, will be having a series of meetings to discuss long rang planning as it relates to the General Fund Budget, Revenue Enhancement, Delivery of City Services, consolidation and policy. This process will help in the overall development of each department and our community as a whole. Adjournment • The mee'ing was adjourned at 7:05 p.m. by a motion made by J.P. Auer, and seconded by Mike Schall. The board a; , reed unanimously. HUTCHINSON POLICE DEPARTMENT 0 COMMISSION MEETING The Hutchinson Police Commission held a meeting on September 4, 1992, at 12100 noon at the Hutchinson Police Department. Present at the meeting were Kathleen Skarvan, Kevin Compton, John Decker and Dispatch Supervisor Patsy Niska. Kathleen Skarvan called the meeting to order and welcomed John Decker as new member of the police commission. A lengthy discussion was then held regarding the request made by Dispatcher Marie Thurn to extend her leave of absence. After the discussion ended a notion was made by Kathleen Skarvan, seconded by John Decker, to have Marie Thurn come back to work full time from September 14 through September 24; after such time work part time, three (3) days per week through October 14, 1992, as determined by her supervisor Patsy Niska. Motion carried. A letter would be sent to Ms. Thurn by Chair Kathleen Skarvan stating the commissions decision regarding her extension request. With there being no further business to discuss a motion was made by Kevin Compton, seconded by John Decker, to adjourn the meeting. Motion carried. Time of adjournment 12125 p.m. Kevin Compton, Secretary -/- h (3) } 114W HUTCHINSON COMMUNITY HOSPITAL/ • BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - September 15, 1992 Conference Room A/B - 5:30 p.m. Present: Rich Myers, President; Jim Mills, Vice President; Dr. John Zenk, Secretary /Chief of Medical Staff; Dori Johnson, Trustee; Elaine Black, Trustee; Marlin Torgerson, Trustee (excused); Mike Carls, Trustee Absent: None Others Present: Philip G. Graves, CEO; John Richards, BMNH Administrator; Karen Malmsten, Director of Finance; Jane Lien, Director of Nursing Services; Jan Luthens, BMNH Director of Nursing; Elaine Schermann, Director of Rehab /TQM; Robyn Erickson, Director of Education and Marketing; Monica Piffer, Director of Medical Records; Jeff Holmquist, Hutchinson Leader; Laurie Hulkonen, Recording Secretary Prior to the meeting Monica Piffer, HCH Director of Medical Records, presented information on diagnosis and procedure coding, the manual method now used, changes in coding effecting reimbursement for the current fiscal year, and a comparison of DRGs for a sample case to show how coding and reimbursement vary for similar diagnoses. She also "walked through• the coding process with the coding system proposed for purchase, advantages to using a system with expert system technology to help with thorough analyses, a continually updated and comprehensive database utilizing the expertise of health professionals and physicians including DRG specialists, coding specialists and clinical . researchers. The impact of the system was estimated to increase hospital reimbursement by $100,000 - $150,000. Vice President Mills thanked Piffer for her presentation and called the meeting to order at 6:20 p.m. following dinner. Minutes of Past Meetings The minutes of the August board meeting were presented. Following discussion: Motion was made by Torgerson, seconded by Johnson, to approve the minutes of the August 25, 1992, regular board meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes Zenk led discussion of the minutes of the September 8 meeting, noting a slight increase in the number of delinquent records. He told the group that Jane Lien had presented a proposal to the physicians to allow.Nursing to store a part of the patient chart outside the patient room, allowing immediate charting by Nursing staff, rather than requiring them to wait until they were free to chart back at the nurses station. Another discussion item was the new oxygen assessment protocol to aid physicians and nurses in caring for patients. In addition, the ICU /CCU Committee revised the DNR /DNI plan and explained the changes to the group. Zenk then thanked the board for sending him to Boston for the quality management training. He said he took part in interesting discussions and received much valuable information. He stated he's looking forward to working with hospital and medical center staff on quality management. He also commented on rural management of trauma in Minnesota. He recently heard a comment on NCH's exemplary system for handling trauma; in fact, he was told that Hutchinson and Northfield are being used as standards for handling trauma within the state. Zenk and Dave Larson from Northfield will be speaking to the next state Emergency Medical Services (EMS) conference 4 -A(0) Regular Board of Directors Meeting - 9/15/92 Page Two at Hennepin County Medical Center. He noted that Hutchinson's ambulance crew • was cited for HCMC's "save of the year" when responding to an auto accident earlier this year. Vice President Mills thanked Zenk for his work with the hospital's EMS personnel and for his presentation at the recent board planning retreat, as well. New Business A. Resignation of Roger Gilmer The board discussed the letter of resignation received from Gilmer, who resigned to allow membership on the board of the Utilities Commission. Graves inquired of the group as to their preference to down -size the board to include only the seven present members or to seek two additional members, since Rev. Skeie's position had not yet been filled and Gilmer's was now open. Following discussion: Motion was made by Torgerson, seconded by Johnson, to request approval from the mayor to decrease membership on the board from nine members to seven members and to further request that the City Council change the appropriate ordinance section to reflect the new total membership. All were in favor. Motion carried. Seismed EKG Machine Zenk explained to the group the benefits of the Seismed EKG machine which was requested for purchase by the Respiratory Care Department. This equipment would be used for a test done before and after exercise treadmill tests and would eliminate false positive and false negative tests. Everyone but a person with left bundle branch blocks would benefit by this. Dr. Van Tassel at Minneapolis Heart will read these tests. Graves noted that the cost of the machine started out at $23,000, but staff were able to negotiate it down to $16,000. This will allow staff to perform less testing on patients because of the advanced technology. Payback on the equipment is estimated to be less than nine months. It was noted that very few other hospitals have this type of technology, and this will be promoted in the community. Johnson offered to present this item to the Auxiliary for purchase, and the board agreed to allow her to do this. Following discussion: Motion was made by Johnson, seconded by Torgerson, the purchase the Seismed EKG machine and present it to the Auxiliary for funding, All were in favor. Motion carried. C. Swing Beds Graves relayed information from research done thus far at the State level in investigating owing bed licensure for HCH. He was awaiting response from the last person he spoke with at the Department of Health and Human Services, who was checking on the exemption of psychiatric beds from the official bed count needed to determine owing bed eligibility. Graves noted that we could "swing" up to four persons at any one time for up to 40 days. BCH could also get special dispensation from the Commissioner of Health for an additional three patients, if needed. He acknowledged that the hospital will have to meet nursing home criteria for these beds. Graves will update the board at the next meeting. President Myers arrived at this time. At his request, Vice President Mills continued to conduct the meeting. 0 (00 Regular Board of Directors Meeting - 9/15/92 • Page Three D. Home Care Graves briefly recapped recent meetings on home care for McLeod County residents. The committee researching this is not sure what direction will be taken. He explained the process followed to research the program needs. The County Public Health Nursing Service has stated that the program is running at a deficit now; since working relationships with the County are good, the decision will probably be to assist in enhancing the County's program rather than take the program over. Graves will update the board again when further committee discussion takes place. E. Workers Compensation Committee A committee of board representatives was requested to work with staff in seeking a self- insurance program for workers compensation insurance. Graves relayed that Richards had experience in considerably minimizing work compensation at Buffalo Lake Nursing Home and that Karen Malmsten had previous responsibility in managing a self- insurance program at her former employer. Volunteers were requested to work with them and himself, and Myers, Mills and Johnson agreed to assist staff. Board consensus was that HCH /BMN8 needs to move onto the self- insurance track. F. Regional Board Appointments Graves asked those present if they would be interested in applying for a position on the regional coordinating board. It was felt the appointing agency would not look at them as providers but, rather, as consumer. Myers encouraged the board to apply if interested. G. 3M Coding System The board then discussed the information presented by Piffer prior to the meeting on the coding system for Medical Records. The group also discussed the capital budget items being traded to allow this unbudgeted purchase. Following discussion: Motion was made by Carlo, seconded by Torgerson, to approve for purchase the 3M Coding System, based on figures presented and accepting suggestion on budget trades. All were in favor. Motion carried. Johnson then offered to also approach the Auxiliary for purchase of the personal computer that was traded from the capital budget for the coding system. H. other I. Letter from Family of Dialysis Patient. A letter received at HCH from a concerned citizen was distributed and discussed. The person writing requested that HCH offer in -house renal dialysis. As investigation of this was a 1992 goal, Lien briefly noted that HCH is still discussing the possibility of Methodist Hospital bringing the service to HCH. 2. Compliment on Marketing Efforts Vice President Mills complimented staff on recent efforts to market the hospital and nursing home. Be encouraged staff to continue efforts to inform the public of the excellent professional services available in our rural setting. Burns Manor Report Luthens briefly discussed the recent state surveys at the nursing home. Burns Manor's case mix will be downgraded as a result of concerns cited on the survey report. Documentation was the main concern, and (3) Regular Board of Directors Meeting - 9/15/92 Page Four • Burns Manor Report (continued) education will be given to staff for upgrading of skills. Also distributed was a synopsis of the state survey. Richards briefly addressed the board to concur with Luthens' comments on the recent surveys and thank the board for their understanding during his transition from Buffalo Lake Nursing Home administration duties. LifeSpan Board Meeting Report The board heard an update form President Myers on the recent LifeSpan board meeting, where the major topic of discussion was, again, the merger with Health One. A meeting on October 25 will result in LifeSpan becoming a subsidiary of Abbott Northwestern Hospital. Possible names for the new company were discussed. Myers stated that, at this point, HCH would at least become an affiliate of Abbott Northwestern Hospital, if not a member of the new company. The organization would have representation on the Abbott Northwestern Board. It was learned that Abbott Northwestern is also looking for six physicians to be on the board. Graves relayed his discussion with Barry Anderson and Faegre and Benson's Jay Christianson about what steps we would have to take as a result of the merger. Unless we decide otherwise, HCH will become an affiliate of Abbott Northwestern Hospital. Discussion ensued on the cost of affiliating with Abbott Northwestern. Graves relayed that the current cost of affiliation is $80,000 per year. Major benefits are purchasing discounts and expertise from the system. Myers requested an analysis of the benefits from affiliation and projection of future benefits. Carls requested information on specific departments and possible savings. Myers reminded the board that they need to look at benefits but also consider the need for affiliation with an integrated system for direct contracting in the future. A report will be submitted to the board at an upcoming meeting regarding the pro's and con's of Abbott Northwestern Hospital affiliation. Accounts Payable The listing of accounts payable and cash disbursements was next presented. Following discussion: Motion was made by Johnson, seconded by Myers, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $1,008,033.17 for the hospital and $330,959.13 for the nursing home. All were in favor. Motion carried. Statistical Report The report was presented. Admissions were 196 for the month, compared to 172 in the previous month. Average daily census was 25.7. Average length of stay was up slightly from the previous month and year -to- date. The nursing home's average percentage of occupancy was 99.05%. The case mix was 2.52. Other hospital statistics showed an increase in radiology, mammography, scans /ultrasounds /MRIS, MHU occupational therapy sessions and outpatient visits, and ambulance runs. Decreases were seen in newborns, total surgery visits, respiratory therapy, and physical therapy. Outpatient visits were 3655, compared to 3381 in July. Financial Reports The reports were presented. The combined income statements showed business during the month of August resulted in a YTD net loss for the organization of $171,235. The hospital's net loss for August was $21,177. Total revenues and discounts were under budget. Malmsten noted that the month of August was very strong (J\ Regular Hoard of Directors Meeting - 9/15/92 Page Five Financial Reports (continued) for the first three weeks, then fell off tremendously. Salaries were reported to be $450,000, off from budget and consistent with July and June due to HTO efforts. She also noted that an unusually heavy proportion of discharges were Medicare patients and, had it not been such a heavy Medicare month, HCH would have been very close to budget. She relayed that the nursing home was under budget in salaries and over budget in very few categories. We're moving toward functioning as one organization and continue to share services back and forth that aren't always reflected in the financials. She asked the board to keep in mind there is some exchange between the two facilities. Question was asked regarding professional fees for Good Neighbor. Graves stated he will recommend that Good Neighbor be phased out of the Nursing Home within the next year and will present information on what Good Neighbor does at an upcoming meeting. Auxiliary Meetinc Minutes Auxiliary minutes for August were presented. Vice President Mille complimented the group on the members' work and benevolence to the hospital. Adiournment Motion was made by Torgerson to adjourn the meeting. There being no further business, the meeting was adjourned at 7:30 p.m. Respectfully submitted, Laurie Hulkonen Recording Secretary LH John L. Zenk, MD Secretary '4 wacetpr M7 APPLICATION FOR_sH2! REMOVAL p _. J ............. _F 0 The undersigned owner who" nAn* and address ia ...... W.P.4m.-d ... ........ o ..... ..... E ......... . 11 P --Adm- 4 1.7 ....... h ers b y Z ppU" f a permit to .... _ PLOW AND .......... 0 WI REMOVE SNOW WI . .. ............................... .............................................. ..... upon that certain tr o f l described as f o U mv#: Lot I . .. ....... ...... - .......... ; Block .._ .............._. __ To the ....... �qj:TX .COUNCIL ......................................... . ......... . ........... . .......... . .. ....... . . .... .............. . . . .... ..... . ................. of tae. .......... C.I.T.Y .......... ............................................. o l_ NSON H ��CI ...... . .................................. . ...................................... . .............. in the County o f ........ K .... IXQQ .... -- .... ... - ................. . . ... . st o f V jnne#ot&: plat or addition which is Of the following size and area; feet; "Ith ... � ..... feet; area ...... . WITHIN THE CITY LIMITS - . ...... ....... . ...... ... .................................... ........... .......... .... - .......... . .. ............ .. . ..... .. ...... . .. ........ . . .. and hereby agrees that, in Mae Ptch Permit U Iranted, that all work which Shall be done and all materials which ohall be used shall comply with the plane and specifloagona t herewith submitted and with all the ordi o f sa id .......... CIT.Y.-OF ... H.U.T.G.U.NS. .............. I .............. ................... applicable thereto. "PP"o further agrees to pay fees Or assessments at the time and in the ammnt# Specified as follows: T[OUT 3 CITY OF HUTCHI Owner 1 Koc�.pY �a y3g APPLICATION FOR. Hg REMOVAL PERMIT To the ....... CITY COUNCIL ........................ of the .......... C. I. TX .............................. ..........................of... HUf F. ....................... INSON .......................... .............................In the County of . ... MC...LEOD._....._ . , State of Minnesota. The undersigned owner whose name and address is._(�Q� l(Q� ....5. +w�.4... r! �. . . hereby applies for a permit to _. PLOW ... REMOVE SNOW WITH upon -that certain tract of land described as follows: Lot .._...... ..._.._ .......................: Block .... ..... ...... .................... Plat or addition ......... _. .. address which ie of the following size and area; width ..._ _feet; length feet; area..... WITHIN THE CITY LIMITS ............... ............................... . and hereby agrees that, in cane such permit is granted that all work which shall be done and all materials which shall be used shall comply with, the plans and speeifladione therefor herewith submitted and with all the ordinances of said........ CITY OF HU ... TCHINSON _ ........... . ....._ . ................._........._._............... ............................... applicable thereto. Rpplicant further ¢Frees to pay fees or aesessments at the time and in the amounts specified as follows: ......; J.Q.. pp ....................... D � 0 WT 3 0 18612 CITY OF HUTCHINSON 0 0 Owner • APPLICATION FOUHT!-MnAL ----- PEI?FT - 00 a fa MV -�M2 0 • 2 a ...... CITY . ��Q IL of ad ........... un- ........ ................ ............_. ... MCI ... LEOD11-1. 111. . . State of Mi .................. -, , askok. The undersigned owner whose name and address . ..... ............ ............. ...... .......... I ... .... ...... . . ................... .... .. hr 4�pplie# or a perm t . P LOW AND ... REMOVE ... .... .. t .. p. .......................... .................... ....... ............... ............ . upon that certain tract of land described as follows: Lot ..... ..... - ............. .... ; Bloak ......... ............... ......... plat or addition. .... .. ...... .......... ... .............. i2mrast... ��.ay ..... . which is of the following size, and area; width feet; length ... ..._ feet; area. WITHIN THE CITY LIMITS ............... ......................... . .. - ........ .... I .... .. I .... ...... .. ........ ........... mm ...... M ....... - and hereby alreca that, in case such permit is granted, that all work which shall be dons and all materials which shall be used shall comply with the plans and opecifloatione therefor herewith submitted and with all the ordinances of said.. ,.....C,.I.T.Y..,.O.F.,,H,U.r.Cl.i,I.N.S.O.N., .... ........ ..... .. ................ M ............ applicable thereto. .4pplicant further afreea to pay fee* or assessments at the time and in the amoant# specified as follows: .......... .... ............................... ............... ............... ......... ........ ....... ...................................................................... ............. .. . .................... .............. . ........ Owne '� J 5 , APPLICATION FOR_SN2! REMOVAL ........... TO the ....... �C. ... I ... T ... Y ...... C ... 0 ... L N .... C ... I ... L of as. .......... aw_ ....... . .................. ................ HLJTCHINSON CITY ' !JL . �VJU I �Uh I 1'4 ........................................................... ........ OUP4 Of ................... MC . LEOD ....... 11 ...... ........ State of Minnesota: The u�8!jned owner whose name and address is .... .74 ... .... a pp f a ; -7W t PLOW AND __,hereby Um ....... ........ REMOVE SNOW WITH ........ I.". _ ............. ... ........... I ......................... ..................... .......................... ............. .............................. ........................................... . I ... ...... .. upon that certain tract of land described as follows L _ _ .......... . .............. .... ; Block ....................... . plat addition_ ......... .. .. . ................. ... ...... ........ .. j . ; address ....... ... ...... ........... __ ........ which is of the following size and area; width ____.._._ feet; length ....... feet; area THE CITY LIMITS .................... I—— ...... ..... . ...... . ..... ..... .... . ....... ........ ................... and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and opecifi-cationd therefor herewith submitted and with all the ordinances of said....... C ITY _ Of H.Ur-C.H.I. N.S.O.N.. ....... I ........ .............. applicable thereto. .4pplicant further agrees to pay fees or as8em rAdnt8 at the time and in the amount* specified as follows: ........... ............................. ............................... 11............ . nGQC 7, Oum er 0 4z -�' APPLICATION SNOW REMOVAL To. .................................................................. W I i t .. ....... .. CITY F THIC NSON of the .......... CITY . ............................ ..........................of... �MgIN-SON.- .................. . ................ I ....... ... .. ... ...... . ...... .... .. . I . . ... ................. ---' state of minn'esota: The undersijned owner whose name and address is- ..... ...... ................ hereby applies for PL;)AND a permit to ... ........ REMOVE SNOW WITH .......... ........ - ............ ............. ......................... .... ... .............. ..................................... ............... .... - ... upon that certain tract of land described as follows: Lot - - -- .................... Block ....___.... plat addition.... ...... - .... .. ... ....... ....... .. ......... .... ... ..... . _ .......... ; address. ......... .... ....... ............................................... .. which is of the following size and area; width ... __....__ feet; length feet; area .. WITHIN THE CITY LIMITS ....................... 11 ......... ........ ... ............ ........................... ................. .. and hereby agrees that, in case such permit is granted, that all work which *hall be done and all materials which *hall be. used shall comply with the plane and 8pecifloation8 therefor herewith su b m itt e d and with all the ordinances of said ...... .,CITY.. . ....................... applicable thereto. -OPlicant further agrees to pay fees or assessments at the time and In the amounts specified as follows: 0 - .... UQ-1.99 ................ ....... 0 ........... I ........... ....... Owner �/-91 MEMORANDUM TO: Gary Plotz, City Administrato FROM: Steve Madson, Chief of Police DATE: November 2, 1992 N RE: Emergency Management q� Attached herewith please find a notification outlining a \?� professional development series which has recently been announced by the Minnesota Division of Emergency Management. This / development series is designed to improve the skills of emergency managers and could lead to federal certification. I would be willing to commit to taking these courses. It would take over one year to complete all the courses. All courses ar e taught in Minnesota except the final course which would be conducted at tNe National Emergency Tra ning enter located in Emmitsburg, Maryland. The following is a breakdown of the time requirements: 1. Introduction to Emergency Management 4 days - November 1992 2. Emergency Planning 4 days - January 1993 3. Leadership and Influence 3 days -May 1993 4. Decision Making and Problem Solving 2 days -May 1993 5. Effective Communications 2 days -July 1993 6. Creative Financing 2 days -June 1993 7. Developing Volunteer Resources 2 days - September 1993 8. Civil Defense Systems 3 days -March 1993 The total time I would be in attendance at course sessions would be 22 days over the next year. I believe the current proposed budget would support this endeavor. I would appreciate your review of this request and let me know as soon as possible your thoughts. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /lkg 92 -02 -0029 Attachment LJ t0 — A) PROFESSIONAL DEVELOPMENT SERIES The eight courses in this aeries are designed to improve the skills �9 and abilities of the Emergency Management Professional within the scope of today's complex environment. The series includes: 1. Introduction to Emergency 1�anagement (t3230j 1 2. Emergency Planningti235) 3. Leadership. and Influence (Q240) �y 4. Decision Making and Problem Solving'(0241) 5. Effective Communication (0242) , 6. Creative Financing ((3243) When you're helping to build yoa commun 7. Developing Volunteer ges6li ' (0244) . ity's - emergency management..�program, yott 8. Civil Defense Systems, Programs and,, lieies`(0245) ,, peed to start with a. good foundation. The Federal Emergency Managei '%t Agency (FEMA) redom, mends that participants complete the first tw&" -;I. and HS -2) F ; 2 home study courses prior to enrolling in the series * , Completion of the series enet?les thtt`partieipant to attend the, ;.. ,' •_, PDS Capstone Course at the Natlopat Emergency Training A." Center, Emergency Management Institute, in Emmitsburg, Mary- land for federal certification, 4 1 ORDINANCE NO. 92 -69 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from I/C Industrial /Commercial District to R -2 Multiple Family Residence District with the following legal description: Lot 2, Block 16, South Half City Adopted by the City Council this 10th day of November, 1992. Paul L. Ackland Mayor 0 ATTEST: Gary D. Plotz City Administrator 0 7— ORDINANCE NO. 92 -70 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 464, SECTION 10.14 SIGNS THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to amend Zoning Ordinance No. 464. SECTION 2. That Section 10.14 SIGNS is amended as follows: SIGN STANDARDS BY ZONING DISTRICT Banners - (4)(d) and (5)(k) One or more banners not exceeding two square feet per front linear foot of building are allowed on primary side of building for no more than 45 days in a calendar year. SECTION 3. This ordinance shall take effect from and after its passage and publication. Adopted by the City Council this 10th day of November, 1992. Paul L. Ackland Mayor 0 ATTEST: Gary D. Plotz City Administrator 7 Ni • ORDINANCE NO. 92 -71 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from I -1 Light Industrial Park District to I -2 Heavy Industry District located in the Hutchinson Industrial District and First Addition to Hutchinson Industrial District, with the following legal description: Lots 3 -11, Block 1, First Addition to Hutchinson Industrial District and a portion of Lot 5, Block 2, and Lots 2 and 3, Block 3 South of Industrial Boulevard, Hutchinson Industrial District Plat and Lot 14 Auditors Plat West Half Adopted by the City Council this 10th day of November, 1992. 40 Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 76-1 • ORDINANCE NO. 92 -72 AN ORDINANCE TO VACATE UTILITY EASEMENT IN FIRST ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate a portion of said easement. SECTION 2. That certain easement in the City of Hutchinson is described as follows: Six feet on either side of common lot line between Lots 5 and 6, except the north 20 feet, First Addition to Hutchinson Industrial District SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this 10th day of November, 1992. Paul L. Ackland Mayor 0 ATTEST: Gary D. Plotz City Administrator RESOLUTION NO. 9838 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE • The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Corrossion Inhibitor ;6,955.65 Water Treatment Water Yes Nalco Chemical Co. MW The following items were authorized due to an emergency need: ITEM I COST PURPOSE DEPT. [BUDGET I VENDOR Date Approved: November 10, 199 Motion made by: Seconded by: Resolution submitted for Council action by: )e , TO: Mayor & City Council FROM: Dolf Moon, Parks and Recreation Director Uy' 1 DATE: 10 -30-92 RE: 1993 Heartland Lease Agreement After reviewing the 1993 lease agreement submitted by Heartland Community Action, Incorporated. I would recommend entering into agreement with the Heartland Agency for the agreed upon sum of $913.25 per quarter, which represents a $69.25 0 increase .over the 1992 agreement. • City Hall Parks & Recreation Police Departnnee! 371Va; bington Avenue Wt: t 900 Harrington Suer: :9 l ranklin Street S: -Wh '612) 587 -5151 (612) 587 -2975 (612) 587 -22 Mitchirr,on, Minllesot,i :55350 ""I'Aou rccydnf p,r, — " • i Mid -Town Plaza 310 South First Street Box 1359 Willmar, Minnesota 56201 (612) 235 -0650 1- 800 -992 -1710 (Toll Free) Fax No. 1- 612 - 235 -7703 October 23, 1992 City of Hutchinson City Hall 37 Washington Avenue W Hutchinson, MN 55350 RE: Lease Agreement Enclosed is the 1993 Lease Agreement for the Heartland Senior Dining Program. Quarterly utility payments were determined as follows: 1993 PROJECTED MEALS: Central Kitchen Site 14,709 meals @ .062 per meal= $ 912.00 Satellite Sites 20,740 meals @ .112 per meal= 2,341.00 Home Delivered 4.140 meals @ .0966 per meal = 400.00 TOTAL MEALS 39,589 TOTAL UTILITY $ 3,653.00 REIMBURSEMENT Actual meals served in 1992 year -to -date continue to decrease in most areas. The 1993 Quarterly Utility Reimbursements reflect projected meals based on actual meals served in 1992. If the lease is acceptable, please sign both copies and mail one back to me in the enclosed envelope. I look forward to working with you in 1993 to provide nutrition services and socialization to the elderly of our communities. Please contact me if I can provide additional information. Sincerely, • Denise D. Evenson Senior Dining Project Coordinator Heartland Community Actin^ Agency is an Equ . Emoloy �r 9" . THIS AGM29W, signed and dated below, specifies the terms and conditions as agreed by the City of Hutchinson (lessor) and Community Heartland Coity Action Agency Senior Dining Program (Lessee) for Lessee to use the premises described as: Hutchinson Senior Center, 115 Jefferson Street, Hutchinson, Mi 55350. MM 7 his lease shall be in effect for the calendar year 1993 and renewable annually thereafter until either party provides 60 days written notice of intent to terminate. REIZ7f1 ' The quarterly payments of $ 913.25 dollars each shall be paid to the Lessor for reimbmmemnt of utility and maintenance expenses directly associated with Lessee's use of the premises 7his amount shall be reduced in any month on a prorated basis if the Lessee's use is terminated or less than the usage at the beginning of the term. USE OF PREMISES Lessee shall have the right to use the kitchen and dining room from 5:00 AM to 2:00 PM or reasonable time of completion daily, Monday through Friday, to provide meals and social services to senior citizens. In the event the lessr must unavoidably use the premises during these haws the Lessee shall be notified two weeks in advance and provided with an acceptable alternate option or receive a prorated credit toward reimbursement owed lessor. REPAIR MAIRrENANCE/UPIIIITIFS lessor agrees to maintain the premises including sidewalks and parking lots in good order to insure safe, sanitary, and habitable occupancy by Lessee. Lessor agrees to maintain all Lessor owned equipment and fixtures included in the leased premises in safe and good working order. Lessor agrees to maintain all structural components (including but not limited to: mechanical, plumbing, electrical, all surfaces including glass, etc.) in safe and good condition. All such repair and maintenance is at Lessor's fie- The Lessor will be responsible for major housekeeping chores, (i.e. cleaning bathrooms, cleaning carpet, washing windows, and shoveling arrow-) The Lessee will conduct daily light housekeeping. Utility payments to the vendors shall be the responsibility of the Lessor. LESSEE PROPERTY All goods, foodstuffs, fixtures, equipment and personal property of the Lessee shall remain the property of and reserved for the Lessee at all times. Any damage /disappearance mysterious or otherwise, during the Lessor's use of the premises shall be the Lessor's responsibility to reuk urse Heartland Community Action Agency for replacement cost. F 1 U LESSOR EM= TRADE Fna[M The Lessor shall provide refrigeration, oven, washing and storage fixtures as- well -as place settings, tables and chairs, and cleaning utensils for mealsite operation at the level described in "special conditions ". This property remains the Ieasorls if provided at the Lessor's expense. The Lessee agrees to cant' personal property insurance to cover all its contents and personal property on the leased premises. ASSIGNS The terms and agreements of this lease shall extend to and bind the heirs, assigns, and executors of both parties. FOOD LICENSE The Lessee will maintain a Minnesota Food License for Program operations only. The lessor is responsible to ensure that any other food preparation activities in the facility are in cxupliance with Minnesota State Law. SPECIAL 021DMCKS A. The Lessee will maintain telephone service for program use only. B. The Lessor will provide adequate place sett and other trade fixtures for an average meal service capacity of 8o persons. IN KMESS F MMW both parties have eweaited this agreement with their signature below as dated. LESSEE LESSOR Heartland oomnmudty Action Agency City of Hutchinson Senior D ining Program By . By r Title: Program 0oorrlinator Title D }D a 3 9 D By Title Date (leases) 10/92 E III 16 V T r• p9 19 a •r �1 1 ••.�r• The Lessor will be responsible for major hous w ing chores: Cleaning bathrooms, washing windows, scrubbing kitchen floors and shoveling snow. The Iessee will conduct daily light housekeeping as follows: Daily sweeping of floor, taking out garbage, recycling ( *Iessor Provides container), wiping down cupboards, shelves,countertcps, distn+ rasher, freezers, refrigerators, keeping stoves and Owens in clean order (inside and out), keeping items off the floor space, keeping kitchen in generally good appearance and in neat order. 0 0 CJ HUTCH, INC. M EAST KELLOGG BOULEVARD • ST. MU:.. MN 6 86101 • November 9, 1992 Mayor and City Council City of Hutchinson VIA FAX 1 -234 -4240 Honorable Mayor and Council Members: There are two items that will be addressed at the November 10, 1992 City Council meeting relative to Country Club Terrace. The items are: 1. Storm Shelter 2. Water /Sewer Billing 1. STORM SHELTER At the last Council meeting (October 27, 1992) the Council presented me with a -punch list of items to be completed on the storm shelter. I have hired personnel to address these punch list items. Two items remain to be completed: the finish grading which amounts to landscaping work around the structure; and the sidewalk to the shelter. Due to weather 40 All I'd prefer to complete these items next spring. Ail other items are complete. The totally ridiculous Order signed by the judge should be ignored due to lack of interest. I do not intend to incur anymore legal fees on this issue. I have advised my attorney to stop all work and to refer all state inquiries directly to me. 2. WATER /SEWER BILLINGS At the last Council Meeting I presented each member with a breakdown of water /sewer billing since the winter quarter of 1990/91. The City claims that CCT owes $15,755.74. I claim that OCT owes a total of $11,185.11. The difference is in the method of billing. The City has ignored all previous agreements whereby the master meter would be used to bill water and the sum of individual meters would be used to bill sewer. The difference over of fifteen month period amounts to $268.98 per month. For the past twelve months the difference is $179.42 per month. Based on our long negotiations and a written agreement executed by City Officials OCT paid over $30,000 to install water meters. If the agreements had not been obtained we would not have spent the $30,000. in addition to our monthly payments for the meters ($600.00) we experience increased administrative expenses such as meter readings, billings, maintenance and repair of meters, installation and removal of • meters. W.R. BLOCK, GENERAL MANAGER • 612 -228 -8584 9 � V November 9, 1992 Mayor and City Council Members Page 2 The point is that the system of billing agreed to by the City is fair. As pointed out in the water loss analysis, the water loss without major water breaks amounts to 1089 than 104. This computes to 1.78 gallons per minute which is equivalent to a constantly running garden hose. If this lose was concentrated at one location it would be repaired. However it is spread out over 40 acres of watermains, service lines and risers. By many standards our system is considered tight. The water loss ¢rigs not go into the cower. We should not be charged sewer rates on water loss. This system of billing does not address water used by tenants for lawn watering, car washing, etc. Because of the somewhat transient nature of the mobile home business it would be difficult to use winter water use as the basis for sewer billing for all tenants. We have agreed to pay sewer charges on gam, water passing through the individual meters. 0 I've also looked at the benefit of installing meters. I have charted per capita water use since CCT has been owned by Hutch, Inc. Per capita use before individual meters was 79 gallons per day. After individual meters the per capita use • has been 56 gallons per day a 294 reduction of water use. These numbers are based on the master meter readings. Per capita water use based on individual meters is approximately 50 gallons per day. The system for billing water and sewer that the City agreed to is fair and should continue to be used indefinitely. Attached is a check in the amount of 811,185.11 in full payment of City services through August, 1992. I will attend the November 10 1992 City Council meeting to answer any questions you may have regarding these two issues, very truly yours, HUTCH, Inc. W.R. Block M F- I L • 3toy. `4 w- L' -�►�.- _... _ S ? Mrs 101 11 N Fly '' OAT • G �S. D At ,0� (oft 1061. tom. C,oAlC�. _ C�lwW M a r� F.euG p�.aoF � e C _... uo �,oMe.. yc Doo y _ _ - - � ,517T1i1/v!s► .. ?C cSffi to ? ��Y�u S a6 ihst.o�e ' GC7 (.e9c.ffeh c.. btr GcT� "wr 4c.. l &m �7.� (4s fa GOAP -a wq S . (�7 jL�f� 1.1',t},�vl`/H�NS SN+I ��N tom ✓ 7b /)e~ • plvr. y 17:070S AnV PNi.rN GJL ;D (5V7D ?h asa i bis n v c .s?pr %tom • / COUNTRY CLUB TiRRACK M 1. KVLLOW BLVD. Moss ST. PAUL MN SiM MAW 0 •'fi�'� o v / e .. � rP S • 0 S Nino Mater M&MK 11dM4 anod Re9din Meer Mv% 91 - 1001133 . Ppr. May tl 1ulaw 31l.Y — Os ut A COUNTRY CI.UBTERRACE WATER/SEWER BILLINGS BBing B91ng Billing Welr 8avwr 8eww Sewer Garbage Pw Pr Pr CrWt Mount Data M9a Mt Ind Me Wt• CIT Mb MY Ind Mir WV Ot Pw Cqf Psld P_yd _ 187 33 - -11- 1 Credtt -39651 ` 602619 i • Amount City arm. CCr Owee Mr Ppr Noy 91 cTW -1 On.99 Jun Ad Aug 91 296493 Jun U Aug 91 Credtl - 1099.30 Jun Jul Aug 91 late F Mw Sap Oct Nav 91 322402 Sep Oct Nov 91 Cred - 29117.90 Dec 91 Jan Feb 92 741.98 Mr Apr May 92 709606 Jun .LI Aug 92 �r I •• 9. ._. NlV Apr NMy 9i Cre-R - 1917.00 Sep Oct Nov 91 Credit -12466 One 91 Jon Feb 92 126.40 Mr Apr Mey 92 666206 Jm JJ Aug 92 --fif- n • Mabod City Used for Mn9 a New Cwhed WATER LASS ANALYSIS CCT /HUTCHINSON (Gal x 1000) * CCT experienced a major watermain break that occurred on a Friday and was not repaired until Monday. The water loss was substantial. . Attached is a copy of the repair bill by Juul Contracting Co. By excluding the JJA 91 Quarter from the loss analysis the actual day to day water loss can be estimated. Water loss - 9982 - 9045.9 - 936,100 gallons 936,100/365 - 2565 gallons per day 2565/1440 - 1.78 gallons per minute The water loss is less than the flow of water at a shower head or garden hose. This loss is spread over a 40 acre parcel making detection virtually impossible. r1 U Master Sum of Ind. Per Cent Period Meter Meters Difference Loss JJA 91 3432 2613.9 818.1 23.8* SON 91 2617 2447.1 169.9 6.5 D 91 JF 92 2400 2132.1 267.9 11.2 MAM 92 2476 2269.9 206.1 8.3 JJA 92 2489 2196.8 292.2 11.7 TOTAL 13414 11659.8 1754.2 13.1 TOTAL W/O JJA 91 9982 9045.9 936.1 9.4 * CCT experienced a major watermain break that occurred on a Friday and was not repaired until Monday. The water loss was substantial. . Attached is a copy of the repair bill by Juul Contracting Co. By excluding the JJA 91 Quarter from the loss analysis the actual day to day water loss can be estimated. Water loss - 9982 - 9045.9 - 936,100 gallons 936,100/365 - 2565 gallons per day 2565/1440 - 1.78 gallons per minute The water loss is less than the flow of water at a shower head or garden hose. This loss is spread over a 40 acre parcel making detection virtually impossible. r1 U 230 220 210 190 0 180 4k Flit] 160 Lot Occupanacy Country pub Temm 150 I 1 L 1 i 1 1 1 1 1 1 1 1 D87JF88 JJA88 D88JF89 JJA89 D89JF90 JJA90 D90JF91 JJA91 D91JF92 JJA92 MAM88 SON88 MAM89 SON89 MAM90 SON90 W M91 SON91 MAM92 Quarter 0 PER CAPITA WATER USE (Master Meter) 140 �120 K $ 110 . 100 90 .. 70 - 50 D87JF88 JJA88 D881F89 JJA89 D89JF90 JJA90 D90JF91 JJA91 D91JF92 JJA92 MAM88 SON88 MAM89 SON89 MAM90 SON90 MHM91 SON91 MAM92 Billing Quarter Meters Installed June 1, 1991; First Billing for Individual S/W Sept. 1, 1991 Average per capita water use: Before Individual Meters D87JF88 -+ JJA91 79 gpd After Individual Meters SON91 - JJA92 56 gpd Effect of individual Meters: Per capita water use reduced 23 gpd 29$ L 0 DAVID R.AENOUI . o D. McDOIVELL STXv A.ANDERS O. SARRT ANDEESON STEV S. moos LAURA s.FRRTLAND DAVID A. RRUEOOEMANN FAII D. DOVS" JOSEPH M. FAIEMENT JAMES vILET RICHARD O. McOEE CATHRYN D. REHER ABNOLD & MCDOWELL ATTORNEYS AT LAW tot PARK PLACE HUTCHINSON, MINNESOTA 55330 -2563 (612)587 -7575 FAX 1612) 5e7-40R6 RESIDENT ATTORNEY O. -A-RT ANDERSON September 25, 1992 Mr. W. R. Block Hutch, Inc. 369 East Kellogg Boulevard St. Paul, Mn. 55101 Re: Water Meter Issues Our File No. 3188 -90149 OF COUNSEL %FtIMI M W. CAMERON RAYMOND C. L&J.UER FAVL M. HEOICR C HARLES R.CARMICRAEL. 5aal CEDAR LARK ROAD MINNR WUE.MDOPSEOTA 35A6 (bas) x3-90oo MN TOLL FREE IMO-343 -433 FA1L(B1a)5A] -17Y3 501 SODTH FOURTH STREET FHINCETON. MINNESOTA 35371 (alR) 3aR -aaI4 TAX. (azl) 369 -5506 ",�\ OCT 1992 nZCEIVED ^' Dear Mr. Block: It has been brought to my attention that you have submitted a number of drafts along with a complicated formula as your payment for obligations owed to the City for water and sewer service. I have instructed City staff to return your drafts to you, along with a notation as to the actual amount owed by you according to normal City policy and the agreement between yourself and the City, to the extent that agreement has any force and effect as to this issue. Because of the amount of money in dispute, I have not suggested to the City that water service be terminated for non payment of your obligations, but you should be aware that I have suqcrested that the City certify any unpaid amounts to be collected with your axe e is reso The drafts are returned to you to avoid any possible argument that an accord and satisfaction has occurred and if you have a specific problem with the method by which the City has calculated the amount you owe, you should contact City staff and discuss the matter further with them and if you are still not satisfied, of course, you have the right to take the matter to the City Council for resolution at that level. 0 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE DA8 A SOCSATION / 1 CF!11 vtEn AS A R 1i nv+nnen�- cn•'r. ..."_ ,. _. Mr. W. R. Block September 25, 1992 Page 2 Please do not hesitate to contact me with questions. Very truly yours, ARNO McDOWELL t T . Barry Anderson GBA:lm CC Ken Merrill t-6ary Plotz Hon. Paul Ackland L J M G October 15, 1992 W. R. Block, General Manager Hutch, Inca 369 Kellogg Blvd. St. Paul, MN. 55101 Dear Mr. Block: Enclosed is the revised billing for water /sewer /garbage for Country Club Terrace trailer court. The amount has been adjusted to reflect the action agreed to by the city council on sewage charges. The sewer charge adjustments are using actual water used (master meter reading) in the respective quarters. Since the first quarter in 1991 was adjusted and reflected the billing for sewer on water • meter gallons no adjustment was made for the first quarter. The period ending 5/31/91, 8/31/91, and 11/30/91 use the gallons as measure by water usage, (again master meter readings). The credit is computed as follows: Period water used billing gallons gallons credit amt. Ending (per 1,000) for sewer credited $2.30/1,000 5/31 3,113 (1) 3,903 790,000 $1,817.00 8/31 3,432 (1) 3.903 471,000 1,083.30 11/30 2,617 (1) 3,903 1,286,000 __2,957_80 Total Refund $5,858.10 (1) water per city's master water meter reading We have applied this credit to your account and also deducted the penalty which had been applied. The billing for the first quarter in 1992 is again based upon water meter reading by our personnel as are the 2nd and 3rd quarter 1992 bills as indicated on the attached invoice. Rather than apply the payments we are returning three enclosed checks number 2263, 2311, and 2347 asking for a reissuance in the amount of $15,755.74 to cover the amount due. As directed by the city council we will bill this account for sewer based upon master water meter readings through out the year. City Hall Parks & Recreation Police Departnient 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 5S7 -5151 (612) 557 -2975 (612) 557 -2242 Hutchinson, Minnesota 55330 9 - Printed on mcvdcd r,per- M Page 2 Therefore, it will not be necessary to furnish us readings on individual meters. If there are any questions please contact me. Sincerely, Kenneth B. Merrill Finance Director C.C. Mayor & City Council Gary Plotz, City Administrator G. Barry Anderson, City Attorney Diane Olsen, Water Billing Technician • 0 0 Country Club Terrace - Hutch Inc. - 460 California Street CTOBER 15, 1992 Billing Water Sewer Garbage Total Balance Period Due Due j Arrears $6,724.92 16,724.92 6,724.92 PAYMENT (6,109.22) 615.70 City Council Adjustment (5 (5,858.10) (5,242.40) (Period Ending 11/30/92) 12/1/91,- 2/29/92 METER READ 116,298,000.00 PRIOR READ 113,898,000.00 Gallons 2,400,000.00 Amount 1,193.00 5,520.00 49.81 6,762.81 1,520.41 Base Charge 78.23 6.00 3.84 88.07 1,608.48 311192 - 5/31/92 METER READ 118,774,000.00 PRIOR READ 116,298,000.00 allons 2,476,000.00 ount 1,223.40 5,694.80 49.81 6,968.01 8,576.49 se Charge 78.23 6.00 3.84 88.07 8,664.56 6/1/92 - 8131/92 METER READ 121,263,000.00 PRIOR READ 118,774,000.00 Gallons 2,489,000.00 Amount 1,228.60 5.724.70 49.81 7,003.11 15,667.67 Base Charge 78.23 6.00 3.84 88.07 15,755.74 0 C November 10, 1992 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: OMAR COLLIS - PAYMENT We had made payment to Omar Collis in January of 1991 for his property. The agreement called for withholding of $20,000 pending resolution of the underground tank issues. In May of 1991 the council authorized and paid $10,000 to Mr Collis. It would appear the city is responsible for $10,000 plus interest (7 %) as Barry has stated in his letter. C� • We would compute the total amount due as: Amount withheld $10,000 Interest 1/91 - 11/92 1,342 $11,342 City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 9--., Hutchinson, Minnesota 55350 - Prin ted on recycled paper - DAVID B. ARNOED • GARY STEVEN D. xcDOWELL STBVHN A. ANDERSON O. BARRT ARDBRSON' STEVEN S. HOOF IAURA E. PRETLAND DAVID A. BRITEOOEMAMN PAUL D. DOVE — JOSEPH M. PAIEMENT JAMES DTLEY RICHARD O. MCGEE CATHRYN D. HEHER October 28, 1992 AiRNOLD & MCDOWELL ATTORNEYS AT LAw 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 -1492 (612) 545 -9000 MN TOLL FREE 800- 343-4349 FAE (612) 949 -1193 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Ave. W. Hutchinson, MN 55350 1� B� Ct) St Or COUNSEL WILLIAM W.CAMERON RAYMOND C. IAT LIER PAUL N. BEOICH CHARLES R.uRMICHAEL 501 SOUTH FOURTH STREET PRINCETON, x INRESOTA 93371 ( 369 -2214 PAx (612) 389 -5306 101 PARE PLACE HUTCHINSON, M IRNE907A 55330 (612) 581 -9595 FAIL (612) 361-4096 RE: Omar Collis (ShopKo Phase I Development, Petro Fund Issues) Our File No. 3244 -89031 Dear Gary: I am enclosing a copy of correspondence from Pat Arntzen, General Manager of Zahl Equipment Services, Inc. of Mankato, Minnesota. As you may recall, the arrangement that was arrived at with Mr. Collis was that 208 of the amount to be paid to Mr. Collis was to be withheld and was to earn interest at the rate of 7% pending resolution of all environmental issues. Mr. Collis occasionally drops by my office and requests payment of the remaining amounts due him. By carbon copy of this correspondence, I would ask Ken Merrill to calculate the exact amount owed to Mr. Collis. My recollection is that we withheld payment of the maximum amount permitted under the agreement and then made a partial payment when the tanks had been removed. My guess is that at the present time, we probably owe Mr. Collis somewhere around $13,000 or $14,000. As I see it, there are a couple of ways we can proceed. First, we can advise Mr. Collis that we will not take any action relative to his claim for release of funds owed to him until all environmental issues are resolved. This will likely be anywhere from several months to a year or two down the road. In the interim, the obligation owed to him is continuing to accrue at the rate of 7%. The second approach would be to offer him a settlement now of the principal amount (essentially we would propose not paying him any interest) with the thought that the somewhat reduced amount reflects the present value of the city's obligation to him. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION �— 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MIYNESOTA STATE BAR ASSOCIATION T _ /Y /f Gary D. Plotz October 28, 1992 Page 2 In view of the opinion of zahl Equipment Services, an opinion that to the best of my knowledge no one disagrees with, it is extremely unlikely that Mr. Collis will be held responsible for any portion of the costs in any event, even if the city does elect to try to collect the 108 that will have been paid out by the city. Please place this on the agenda for discussion at our next regularly scheduled City Council meeting. Thank you. Best regards. Very truly yours, ARNOLD & McDOWELL G. Barry A erson GBA/pb cc: Ken Merrill u i ZAHL E QUIPMENT SERVICES INC. 1832 NORTH RIVERFRONT 800 -657 -3224 MANKATO, MINNESOTA 56001 October 20, 1992 To Whom It May Concern; In 1991 Zahl Equipment Service Inc, assisted in the . removal of underground gasoline tanks, two 6,000 gallon and one 4,000 gallon. At the time of removal, in our opinion from inspecting the tanks and piping, we could not find any evidence of leakage. If any questions should arise concerning this matter please feel free to give me a call. Sincerely, Pat Artitzen General Manager Zahl Equipment Service, Inc. k E DISTRIBUTORS OF PETROLEUM HANDLING EQUIPMENT AND INDUSTRIAL SUPPLIES 507- 387.4478 • C M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM HAZEL SITZ, PERSONNEL COORDINATOR �T / RE LONGEVITY RECOGNITION FOR CITY EMPLOYEES From time to time the topic of longevity recognition for city employees has been discussed. At this time, no program exists for such recognition. In 1992, there are 12 employees of the city with from 20 to 25 years of service. The next few years will bring the following additional employees up to 20 years of service: 1993 - 2 employees 1994 - 6 employees 1995 - 3 employees The council is asked to consider instituting a recognition program for employees with 20 or more years of service_ One possibility would be to give this recognition annually at the employee holiday party. It would seem that an amount of $25 to $50 per employee would be suitable for a recognition gift. That would mean an allocation of from $300 to $600 for 1992, with smaller amounts in future years. 0 City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 Printed orr n nicicd ;ra rrr- November 5, 1992 . . 0 C I T Y OF H U T C H I N S O N P RO,TECT I riPROvEMENT D Ep nLx:mmo RECONSTRUCTION PROJECTS (and Projects requiring site surveying) PETITION PUBLIC HEARING ASSESSMENT HEARING NEM DEVELOPMENTS (and Proiects not requiring site surveying) PRELIMINARY PLAT COMPLETION DECEMBER OF THE PREVIOUS YEAR Including Grading Plan, Utility Plan and all required submittals FINAL PLAT JANUARY OF PROJECT YEAR Including Petition for Improvement WAIVER OF ASSESSMENT APPEAL OR ASSESSMENT HEARING MAY OF PROJECT YEAR MAY OF PROJECT YEAR Improvement Projects not able to meet these schedules can not be assured of completion. City Council action is needed to approve variations to these deadlines, based on recommendations of the Director of Engineering and the Finance Director, regarding engineering and financing /bonding issues. All legal requirements of Minnesota Statutes and local ordinances must be followed. JPRt Project \IHP- DEAD.PRO * Adopted November 10, 1992 SEPTEMBER OF THE PREVIOUS YEAR DECEMBER OF PROJECT YEAR RESOLUTION NO. 9540 RESOLUTION APPROVING PROJECT IMPROVEMENT DEADLINE SCHEDULE is WHEREAS, it is in the City of Hutchinson's best interest tc provide project improvement deadlines in order to provide for orderly, credible and reasonable time periods for completing plans, specifications and financing for local improvement projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City hereby adopts the Project Improvement Deadline Schedule dated November 10, 1992. It is understood that variances to the Project Improvement Deadline Schedule will only be permitted as described in the Schedule. Adopted this 10th day of November 1992, by the City Council of . Hutchinson, Minnesota. Mayor City Administrator 99. • C M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM PERSONNEL COORDINATOR HAZEL SITZ RE DESIGNATION OF BUILDING OFFICIAL TO COORDINATE COMPLIANCE EFFORTS FOR ADA (The Americans with Disabilities Act) The city has been working to develop transition plans for programs and facilities and to achieve accessibility as required by the new Americans with Disabilities Act. One of the additional requirements of the Act is that an individual be designated to coordinate compliance efforts and serve as a contact person for inquiries. Building Official Jim Marka is knowledgeable on the requirements of the Act and has been working with the process. It is recommended that the City Council appoint Jim Marka the ADA Coordinator for the City. cc: Sim Marka City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - P,infed on rccuc( d' I"", r - November 5, 1992 MINNESOTA DEPARTMENT OF TRANSPORTATION • STATE AID FOR LOCAL TRANSPORTATION DIVISION October 1, 1992 TO County Highway Engineers Distribution: 618 Municipal Engineers Distribution: 650 r�� FROM : Dennis C. Carlson Division Director SUBJECT Technical Certification Reimbursement of Tuition The State Aid for Local Transportation Division requires that certified technicians be used on all state aid work beginning on January 1, 1994. I have determined that the tuition cost for these classes is eligible for reimbursement from the Administrative Account for any class taken after November 1, 1992 and before July 31, 1995. Each local agency will be limited to a total reimbursement of $5000. In order to process your reimbursement request: 1. Submit a copy of the County Board /City Council resolution approving the attached agreement. 2. Submit a copy of the agreement signed by yourself and the auditor or clerk. Your agreement must be on file in our office, and the dollars encumbered as required by law, prior to the completion of the class you are requesting reimbursement for. You should submit for each participant: 1. A request for reimbursement on your letterhead indicating each participants name, the title and date of the course taken and the amount to be reimbursed for each course taken; and 2. a copy of the payment voucher or check showing proof of payment for each course. r� L 9 -T% Submit all agreements and requests to: Julie Skallman • Assistant State Aid Engineer Room 420 395 John Ireland Boulevard St. Paul, MN 55155 We will verify the participants completion of the class with Mn /DOT's Technical Certification Coordinator. No reimbursement requests will be accepted after December 31, 1995. Attachment - Agreement form cc: DSAE Julie Skallman Joyce Montgomery Bill Servatius Joan Peters 0 • DEPARTMENT OF TRANSPORTATION AGREEMENT #J0,116 TYPE OF TRANSACTION Vendor name Address 1�x�5L C1ti � HUTCHINSON 37 Washington Ave W Hutchinson, MN 55350 • rs�. v.l aoonlJ. .z3 Entered by Entered b THIS AGREEMENT is made by and between the State of Minnesota, acting by and through the Commissioner of the Minnesota De ppartment of Trans ortation (hereinafter referred to as "MN /DOT ") and HUTCHINSON (hereinafter referred to and "Recipient "). WHEREAS the State is authorized to administer the State Aid Administrative Account pursuant to MN Statute 162.06, Subd. 2; WHEREAS the Division of State Aid requires all personnel working on State Aid work be certified; WHEREAS the certification of technicians will ensure consistent inspection and high quality roads and bridges; OW, THEREFORE, in consideration of the mutual covenants and agreements as ereinafter set forth, the parties to this Agreement mutually agree as follows: I. Term of Agreement This agreement shall be effective upon such date as it is executed as to encumbrance by the Commissioner of Finance, and shall remain in effect until all obligations set forth in this agreement have been satisfactorily fulfilled or December 31, 1995, whichever occurs first, by which time all requests for reimbursement must be received in the State Aid Office. II. Conditions of Agreement All personnel working on State Aid work, including but not limited to construction inspectors, and field testers, must be certified through the Technical Certification Program on all work beginning on or after January 1, 1994. III. Reimbursement by MN /DOT MN /DOT agrees to reimburse the Recipient an amount not to exceed more than $5,000.00 total tuition costs incurred for personnel workin on State Aid work for the successful completion of classes taken between November 1, 1992, and .duly 31, 1995. Recipient agrees to pay all costs not included in, or which exceed, said amount. A: Recipient must submit a resolution from the County Board /City Council approving the agreement. B: Request for reimbursement must be submitted on Recipient's letterhead indicating each participant's name, title of each course taken, and amount to be reimbursed for each course. C: Recipient must submit a copy of payment voucher or a copy of the canceled check as proof of payment for each course. 9- 7-, D: Request must be submitted to: Assistant State Aid Engineer Dept. of Transportation, Room 420 395 John Ireland Blvd. St. Paul, MN 55155 Audits IV. All records, books, documents, and accountingq pprocedures and practice relevant to this a reement are sub]'ect to audiC and examiniation by MN /DOT and either the Legislative Auditor or State Auditor as appropriate. Termination of this Agreement V. MN /DOT may withhold payment or terminate this Agreement at any time if the Recipient does not comply with the provisions of this Agreement. General Provisions VI. The Recipient agrees to indemnify and save and hold the State, its agents and employees harmless from an and all claims or causes of action arising from the performance or this agreement by Recipient's participants or employees. This clause shall not be construed to bar any legal it's obligationspursuantptotthisaagreement. State's VII. Any amendments to this agreement shall be in writing and shall be approved by MN /DOT and the Recipient. APPROVED: RECIPIE BY: Engineer DATE: f9°+Z BY: DATE: City Clerk /County Auditor DEPT. OF ADMINISTRATION BY: DATE: COMMISSIONER OF TRANSPORTATION: BY: DATE: S ATTORNEY GENERAL: BY: DATE: DEPT. OF FINANCE BY: DATE: RESOLUTION NO. 9841 RESOLUTION APPROVING AGREEMENT WITH THE STATE OF MINNESOTA REGARDING TECHNICAL CERTIFICATION FOR STATE AID PROJECTS WHEREAS, the State Aid for Local Transportation Division of the Minnesota Department of Transportation requires that certified technicians be used on all state aid work beginning on January 1, 1994, and; WHEREAS, the Division Director has determined that the tuition for these classes is eligible for reimbursement from the Administrative Account as noted in State Agreement Form #70110, and; WHEREAS, the City must enter into an agreement with the State to receive said reimbursements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson hereby approves the attached agreement and requests that the State of Minnesota reimburse all eligible expenses as noted. Adopted this 10th day of November 1992, by the City Council of Hutchinson, Minnesota. Mayor • City Administrator 9 -z Nov. 5,1992 0 We request permission from the City Council for an off site portable sign permit. This sign is to be placed on the property owned by Larry Sorenson on the corner of Hwy 7W and School Rd. N. We have written permission from the land owner. The sign is to be used Nov.19 thru Nov.22nd and removed on Mon. Nov,23rd. This sign is to advertize our Shalom Baptist Christmas Idea House that will be held at 1265 Rolling Oaks Lane. • Thank You Kathy CoC Pair. 0 9 -J, c3orensen .7arm c tt , ,7nc. SALES & RENTAL 305 Bluff Street P.O. Box 489 Phone: (612) 587.2162 ,/ Hutchinson, Minnesota 55350 �"' / 16W�, Sell, Buy, Trade or Consign Also 250 Rental items for New and Used Farm Equipment and Supplies Construction, Home and Farm use je C A Re-77� - ( �M ! - I'1 U 9 0 �T ' N 0 The intent of this memo is to inform the Mayor, City Council, Fire Chief and Fire Marshall of Building Code concerns relative to the proposed fairgrounds building construction. It is my belief that the bid documents request an exception to the code of which I do not feel authorized to concede. M E M 0 C QUJ S DATE: evpCember -}&, 1992 TO: Mayor 6 City Council FROM: James G. Marka, Building Official Od In RE: Request for Direction on McLeod County Fairgrounds Building - Building Code Issue To date, I have not received a conclusive building code plan review summary from Rorngiebel Architects. It is my preliminary code analysis that the 4 -H, fine arts, and horticulture buildings should be classified as an assembly type occupancy, due to the occupant load. This A.2.1. (assembly) occupancy does not permit V -N construction of which is being proposed, and has been bid. The debated issue, and possibly the practical analysis is that these (3) buildings will only be used one -week per year. Also, the agribition and multipurpose building are designated for large gatherings throughout the year. It should also be noted that the (3) buildings in question do not have frost footings, but will be insulated and can be heated. There is also a kitchen arrangement in the 4 -H building. Another issue is the proximity of buildings to each other, I will not request direction on this matter presently as architect, Jim Raugen, has assured me that rating of exterior walla, exit and emergency lights, exit doorways, panic hardware, etc. will be complied with. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (6I2) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2142 Hutchinson, Minnesota 55350 • Printed on recycled paper 9 -K Page 2 Mayor 6 City Council Request For Direction - McLeod County Fairgrounds As practical as it may appear, I am obligated to all involved to inform and document the building code regulations. Provided the Council, Fire Chief, and Fire Marshall feel the strict regulation of the code is impractical, I will issue the building permit based on Section 106 - Modifications. Modifications Sec. 106 When there are practical difficulties involved in carrying out the provisions of this code, the building official may grant modifications for individual cases. The building official shall first find that a special individual reason makes the strict letter of this code impractical and that the modification is in conformance with the intent and purpose of this code and that such modification does not lessen any fire- protection requirements or any degree of structural integrity. The details of any action granting modifications shall be recorded and entered in the files of the code enforcement agency. JGM /mms cc: Marilyn J. Swanson - 9 -22 -92 Agenda Gary Plotz, City Administrator G. Barry Anderson, City Attorney Brad Emans, Fire Chief George Field, Fire Marshall Mark Hensen, Building Inspector 0 �J October 23, 1992 Mr. James Marka Building Official City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: McLeod County Fairgrounds Dear Mr. Marka: In response to your request we propose the following usage of buildings at the fairgrounds: Commercial Display Building - Fair Time - Exhibits and assembly for over 300 people Year Round - Product shows, office use Code Features - Sprinkeled 54 on Building - ime Animal housing, Year Round - Animal housing, Code Features - Sprinkeled spectators, dining spectators, dining, auctions 4 -H Build* - air ime - Exhibits, assembly, dining Summer Months - Exhibits, assembly, dining Code Features - sprinkeled during summer and fair time, drained during winter months. Fine Arts - Fai Time - (5 days) Exhibits Y ear Round - Storage Code Features - One hour wall between 4 -H Building and Horticulture as sped - in Architects Field Order 01 U 9 -K Mr. James Marka October 23, 1992 Page 2 Horticulture - ai�ir iTiFe — (5 days) Exhibits Year Round - Storage Code Features - 6" water stubbed into building Show Ring - air Time - (5 Days) Fixed seating for under 300 spectators S ummer onths - Fixed seating for under 300 spectators Code Features - a. One hour south wall between Horse Building as specified in Architects Field Order #1 b. 6 water could be added for sprinkeling in future if necessary In light of the limited usage of some of these buildings the Fair Board requests staff and councils favorable acceptance of this proposal. L1 Skne l , T m rich , McLeod County Agricultural Association • Office of • Mcleod County Planning & Zoning / y 6T 891 °111 and Environmental Services ti� .41, V Courthouse - 830 11th Street East pp��,,' 1992 REC. Glencoe, Minnesota 55336 0 E[IV Phone (612) 864-5551 8y FAX (612) 864 -3410 c 9 �S��cE 222 November 10, 1992 Ms. Jennifer Manbille U.S. Environmental Protection Agency HRP -87 77 West Jackson Chicago, IL 60604 SUBJECT: Hutchinson, MN - Yard Waste Division Program Dear Ms. Manbille: The city of Hutchinson is aggressive in implementing the McLeod County Solid • Waste Management Plan; the plan mandated under Minnesota statutes. The city was the first in the county to implement curbside recycling; starting with a demonstration /precinct basis, and subsequently city -wide. Now, Hutchinson is the first to propose a yard waste diversion program that recycles kitchen waste, leaves, and grass clippings. The County's Solid Waste Management Plan delegates the implementation of the above plan objectives and policy directly to the city and township government level. Hutchinson's request for the backyard diversion project is consistent with the Plan's objectives and is consistent with the process of delegation that we foster within the plan. McLeod County receives Select Committee on Recycling and the Environment (SCORE) funds as a pass- through grant from the state of Minnesota. An allocation from this fund for 1993 has been approved by the McLeod County Board to the city of Hutchinson for solid waste abatement to including a comprehensive composting program. We congratulate Hutchinson's effort to showcase this project with EPA, and strongly recommend its approval as a nation -wide model. Sincerely, Paul Melchior • McLeod County Environmentalist cc: Hutchinson City Administrator McLeod County is an Equal Opportunity Employer november 4, 1992 Ms Jennifer Manbille U.S. EPA HRP -87 77 West Jackson Chicago Il 60604 SUBJECT: HUTCHINSON MN - YARD WASTE DIVERSION THROUGH EDUCATION Dear Ms. Manbille: The City of Hutchinson herein submits an environmental demonstration project to implement a new approach that maximizes the implementation of backyard composting. PROJECT DESCRIPTION: Yard Clipping Diversion through Education Given the EPA's solid waste priorities of reduce, reuse, and recycle coupled with the restrictions on yard clippings at waste disposal facilities, it is prudent to initiate a yard clipping diversion education plan. Few other components of the waste stream are as controllable by the householder as yard clippings, and this is one area where education about mulching and back yard composting can have an immediate impact on waste volumes. Most individuals fail to mulch or compost due to a lack of information. These publications were produced after exhaustive research and have been reviewed and accepted by hundreds of public officials for public distribution. 250,000 of the Brochure /Posters have been distributed in the State of Missouri during the past year with wide acclaim. Not overly technical, but also not oversimplified, these publications provide practical and immediately useful information for individuals to make educated choices over their waste generation practices (See Appendix A). It is doubtful that any resource recovery program has the potential to actually reduce waste at a better cost effectiveness ratio than yard waste diversion education. To achieve maximum results, the brochure /poster is proposed to be sent to every Hutchinson householder. Even for those individuals who still choose to utilize municipal composting operations, these publications will increase the level of understanding about organic • City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Deyartnient 10 Franklin Street South (612) 587 -2242 9 -Z Hutchinson, Minnesota 55350 - Printer( on nrvclnf Pm+cr - waste utilization issues and reduce common misperceptions. A true "grass roots" neighborhood effort, yard clipping recovery information can help building community support for resource . recovery objectives by helping citizens gain control over waste disposal costs and cooperate with community leaders in one more aspect of an overall waste management strategy. DESCRIPTION OF PROPOSED PROJECT Lectures and seminars on yard waste recovery issues leading to increased understanding through public demonstration projects on mulching, composting, and using compost in landscape contracting, horticulture, agriculture, and gardening. Some presentations will be for public officials and volunteers in a "train the trainers" approach. Other presentations will be to the general public, civic groups, and schools, This project will further the development of back yard mulching and composting for persons not otherwise served by public and commercial mulching and composting facilities. PROPOSED EDUCATIONAL ACTIVITIES: 1. One day seminar on "Training the Trainers" for Public officials, community leaders, garden center retailers, and Master Gardeners on the state of the art in household mulching, composting techniques, worm boxes, bin designs, trouble shooting, and public interaction. 2. Site visits to yard waste composting and land application facilities to assist operators in material handling logistics. 3. School presentations on mulching and composting. 4. Civic groups presentations on mulching and composting. 5. Public demonstration and presentation on mulching and composting coordinated with new Master Composters and community leaders. 6. Publicity for demonstrations through radio, newspaper, and other media. Free public service announcements will be solicited. HOW WILL THIS PROJECT INCREASE RECYCLING IN THE CITY OF HUTCHINSON? If yard clipping diversion is increased 25% through this education plan, the project could have the benefit of reducing total solid waste generated by 5% assuming yard clippings represent 20% of the waste stream. The figure of 3,500 is the number of single family residences in the City. Over the next 4 to 5 years, our long -range objective is to use this pilot project as the community standard to involve a minimum • of 25% of all residents (875 households) in yard waste diversion. -2- j Specifically, we estimate this would save the community $1.00 per household per month, $12.00 per year, in handling and /or disposal costs for a total of $10,500 annually. A unique part of the overall pilot project is the city's willingness to provide homeowners a $1.00 per month credit off their garbage bill for: 1) COMPLETING THE COMPOST EDUCATION SEMINAR (2 HOURS), AND 2) ONGOING UTILIZATION OF THE COMPOST BIN The city will utilize Forestry department to make an "on -site" compost bin audit. This offers the unique opportunity for assistance in monitoring the effectiveness of their compost bin, perhaps illustrating how to turn the compost and measure variables such as temperature and moisture. PLEASE BRIEFLY DESCRIBE RECYCLING EXPERIENCE - INCLUDE REFERENCES Jim McNelly was the first operator of a municipal yard clipping composting program in the USA in 1976. Formerly Director of Operations for Recomp in St Cloud, Jim has consulted for the USEPA and the States of Colorado, Wisconsin, Minnesota, Michigan, Illinois, and Missouri. Considered one of the nations's foremost composting operators, authors, and consultants, Mr. McNelly's office is located in St Cloud, less than an hour's drive from the City of Hutchinson. See enclosed resume for references. (Appendix B) PROGRAM BUDGET Educational brochures, preparation, printing and mailing (3,500 pieces) $ 2,700 Compost seminars (Preparation and Instruction) (8 -10 classes) 5,000 Course Materials Backyard Composting (paperback) 150 at $5.00 each 750 Video Tape Production 250 Purchase of Bins 150 Participation credit course and impl Is 150 residents x TOTAL at 50 each 7,500 for completing amentation $1.00 per month 1,800 PROGRAM EXPENSE $ 18,000 -3- E.P.A GRANT REQUEST AND LOCAL FUNDING SOURCES Participation Share E.P.A. Grant Request S 10,000 EPA 56% 1993 County Designated State (SCORE) Monies to the City of Hutchinson 4,000 County 22% City Direct Subsidy Via Utility Billing 1,800 City Forestry Department Personnel 2,200 City 221 S 18,000 100% In summary, we believe that the revenue sources shows a major commitment from both the City of Hutchinson and McLeod County Funding. See attached City Council Resolution (Appendix C) and McLeod County Solid Waste Coordinator's (Appendix D). We believe an "education driven program ", (1) providing a compost bin followed up with an educational compost audit, plus (2) the opportunity for a reduced citizens refuse bill for composting, is a fresh approach never previously attempted in the nation and, furthermore, will serve as a precedence setting model for communities nationwide. Looking forward to your consideration of our proposal. Sincerely, Paul L. Ackland Mayor Gary D. Plotz City Administrator CC: Mayor and Council Ken Merrill, Finance Director City Solid Waste Management Committee Dolf Moon, Director of Parks Recreation and Forestry Paul Melchoir, McLeod County Solid Waste Management Coordinator 0 -4- 0 sa • AUTHORIZING E.P.A. GRANT APPLICATION "YARD WASTE DIVERSION PROGRAM" 2. Curbside recycling with in excess of 55% participation, and a special recognition and award program; 3. Household hazardous waste collection grant programs; 4. Award winning HPCA and EPA Wastewater 'Treatment Plant; 5. Special wastewater sludge processing to recycling sludge for farmland production; • 7. Tree City U.S.A. 1992 Certified for the past 15 years; B. Numerous Federal and State Shade Tree Grants, and; RESOLUTION NO. 9839 0 WHEREAS, the City of Hutchinson (population 12,000) is a statewide leader in environmental programs and solutions, including. 1. Volume based refuse collection and pricing that encourages recycling, with special programs for senior citizens and disabled persons; 6. Proper tree care before, during, and after development of real estate - 1992 Grant from U.S. Department of Agriculture; WHEREAS, the city foresees the next major "window of opportunity" to be high profile educational program for yard waste diversion; WHEREAS, the timing for such a program is acute, in view of regional landfill facility rates skyrocketing from $3.30 per ton in 1980 to $55.50 per ton in 1992; NOW, THEREFORE BE IT RESOLVED THAT the City Council of Hutchinson requests the E.P.A. assistance, as illustrated in the attached application, to showcase Hutchinson's Program as E.P.A. yard waste diversion project of the 90's. Adopted by the City Council this 10th day of November, 1992. E ATTESTS Gary D. Plotz City Administrator Paul L. Ackland Mayor 9 -4A • COMMUNITY EDUCATION COURSE BACKYARD COMPOSTING AND GRASSCYCLING BACKYARD COMPOSTING AND GRASSCYCLING Composting is the natural breakdown, by micro - organisms, of kitchen and yard waste, returning important nutrients back into the ground. Convert those leaves and grassclippings to abundant supply of garden - valuable humus. Grasscycling is a management approach to leaving grass clipping on your lot and in your compost thus providing the equivalent to one free fertilizer application per year. The two -hour course provides full education instruction in composting and grasscycling plus a free compost bin of $55 value. Since this is a pilot project, the funding source limits free compost bins to Hutchinson residents only. Class limit of 30 participants. • Monday, or Thursday, C � J �_ J OPEN -HOLD COUNCIL. REPORT TUE. NOV 10. 1992. 11:53 AM 1980 TIDS • CURTIS BRADFORD CURTIS BRADFORD /A &B ELECT CURTIS BRADFORD /PLAZA HAR CURTIS BRADFORD /UBC RICHARD PETERSON /AARON HE RICHARD PETERSON /AVON RES RICHARD PETERSONIC &H DRYW RICHARD PETERSON /OAMMANN' RICHARD PETERSON /RAHN PAI RICHARD PETERSON /WALDO'S 1992 IMPRO.BOS DORSEY & WHITNEY DUININCX BROS. INC. JUUL CONTRACTING CO MILLER.MIL.ER &MAC INC MN DEPT OF HEALTH MN. POLLUTION CONTROL AGE R.P.UTILITSES 1992 TICE . JUUL CONTRACTING CO • CENTRAL GARAGE CAROUEST AUTO.PARTS CHAMPION AUTO CITY OF HUTCHINSON FORTIS BENEFITS G & K SERVICES HUTCH COOP CENNEX HUTCHINSON WHOLESALE INK SPOTS MN.MUTUAL LIFE NORDIC TRUCK PARTS INC PLAZA HARDWARE PLOWMANS TOWN & COUNTRY TIRE ZIEGLER INC GENERAL FUND PAYMENT #1 PAYMENT #4 PAYMENT #3 PAYMENT #2 PAYMENT 10 PAYMENT #5 PAYMENT #9 PAYMENT #6 PAYMENT #8 PAYMENT #7 Gage i $884.84 $225.42. $124.27 $71.59 $1.680.41 $S272.60 $326.25 $1.888.63 $326.25 $1.397.18 $12.797.34* LEGAL FEES -1992 BONDS 92 -02 &09 EST. #5 ALLEY - -1ST AVE NW OLD HOTEL SIDEWALK REPAIR PLAN REVIEW FEES APPL.FOR PERMIT 92 -18 EST #3 FARMERS ELEV -WATER SHUT 0 FILTERS GREASE AC PLUGS NOV MEDICAL INS NOV LTD INS UNIFORMS TUBES VOLT REG, SWITCHES 500 SETS 2 PART N.C.R. NOV LIFE INS STAR BAR NIPPLES SEAL FRONT END ALIGNMENT BOLTS NUTS HARP DRIVING CLASS -32 @8 AG SYSTEMS NUT HX SOLT HX ALLEN OFFICE PROD PAPER HOLDERS AM.WELDING SUPPLIES OXYGEN AMI ROTO ROOTER CLEAN FLOOR DRAIN ANDERSON'S DECORATING CEN PAINT. TAPE ANDERSON, NANCY 15.5 HRS B & J TRAPLINE OUTFITTER LIVE TRAPS BALI HAI DIPdNER /EidTER7Aiiv'MENT FOR BARCO PRODUCTS CO CAN CRUSHER $2_587.03 $90.994.37 $124450.52 $850.00 $600.00 $960.00 $SJ.352.23.. $273794.15* $743.00 $743.00* $704.36 $10.99 $432.09 $14.14 $50.98 $363.02 $GO.92 $S4.14 $5.88 $183.02 $.29 $5.96 $32.95 $t .919.46 33.838.38 $256.00 $6.85 X13.31 $12.25 $38.00 $102.03 $65.88 $91.90 $431.25 $69.12 //- oa ❑ =_ $2 .YI Y�lS. S3 $125.21 $390.15 $5a.30 $143.78 $72.25 $12.10 $10.61 $75.51 $131.62 $34.20 $403.39 $17.00 $2a.es $}0i.9a $700.00 $14.00 $128.00 $335.63 $35.50 .1 $47.13 $27.17 $306.56 $72.25 $6x3.00 $396.70 $756.79 $70.13 $24.00 $110.00 $279.50 $9.00 $ } 53.36 $4.917.00 $64.20 $26.46 $26.30 $72.26 $474.50 $254.74 $331.53 $387.69 $836.16 $1.02G.S $1.400.00 $440.75 $S 12. Sp $57.39 $GS9.20 $210.25 $100.00 $297.97 $6.9S $40.00 $23.00 $72.25 OPEN -HOLD COUNCIL REPORT TUE. NOV 10. 1992. 11:63 AM BARR ENGINEERING CO -------------------------- PROF SERVIVCES THRU 3-29 - BECKER ARENA PRODUCTS BENNETT OFFICE SUP. GRAY GASKETS BINDERS BERNICKS PEPSI COLA POP BUG. RECORDS CORP. REPAIR PARTS BYE. CHARLOTTE 17 HRS. CAMERA SHOP PHOTOS ` CARNEYS BLACK PAINT CASH WISE CIDER_ CHIPS. NAPKINS " CELLULAR 2000 OCT SERVICE CENT'U'RY LABS KIMTOWELS CHAMBER, OF COMMERCE NOVEMBER OFFICE RENT CITY CF CORVALLIS VOL II COMPACTING OPP CITY OF HUTCHINSON NOV MEDICAL INS COAST TO COAST TRAP COMM TRANSPORTATION HANGAR PAYMENT COUNTRY KITCHEN 3 PRISONER MEALS COUNTY TREASURER OL FEES FOR COUNTY C'JRTIS BRADFORD PAYMENT #1 CURTIS BRADFORD /A &B ELECT PAYMENT #4 C'U'RTIS BRADFORD /PLAZA HAR PAYMENT 43 CURTIS BRADFORD /UBC PAYMENT 42 DAAK REFRIGERATION SERVICE ON REFRIGERATION DAGGETT, DORIS 17 HRS. DEPT.NATURAL RESOURCES ONR REGISTRATION FEES" DIANE TODNEM /GREAT PLAINS PAYMENT #2 Di SPLAY SALES LIGHTS. BULBS . DOBRA,TZ. SHELLI K. 16.5 HRS. DOMINO'S PIZZA 3 PIZZAS 10 -27 -92 DULUTH TECHNICAL COLLEGE REGISTRATION- L.KARG EARL'S SUPPLY BANDIT CLIPS ROLLS EBERT, PEGGY SR. TOUR REFUND ELECTRO WATCHMAN ANNUAL CHARGE ENVIROCON SERVICES INSTALL COMPRESSOR ERICKSON OIL PROD FUEL ERIC✓;SON, DON MILEAGE ERICKSONS MORE 4 GROCERIES FAMILY REXALL DRUG LABELS FARM & HOME DIST. CO GLOVES. HOSE FARNK JARMEN /GREAT PLAINS PAYMENT #G FEED RITE CONTROLS SWIM FREE SMALL DRY KITS FITZLOFF HARDWARE CHAIN. HOOKS- LINKS. FLOOR CARE SUPPLY CLEANERS. BLOCKS, SOAP FORTIS BENEFITS NOV LTD INS FRANK JARMEN /CLABO'S CUST PAYMENT 47 FRANK JAPMEN /WALMART PAYMENT #G FRANK 'JARMEN /WITTE SANITA PAYMENT #S FRANK. FERN 13.5 HRS. G & K SERVICES UNIFORMS GLENCOE UNIFORMS TROUSERS GOVT TRAINING SER REGISTRATION- J.ROCEBERG GREAT PLAINS SUPPLY PLYWOOD & LUMBER • GREENBRIAR FLORAL PLANT- VANDERVEEN GRINA. LISA REG.FEES -2 GUARDIAN PEST CTL PEST CONTROL HAGEN, RUTH 1" HRS. oa ❑ =_ $2 .YI Y�lS. S3 $125.21 $390.15 $5a.30 $143.78 $72.25 $12.10 $10.61 $75.51 $131.62 $34.20 $403.39 $17.00 $2a.es $}0i.9a $700.00 $14.00 $128.00 $335.63 $35.50 .1 $47.13 $27.17 $306.56 $72.25 $6x3.00 $396.70 $756.79 $70.13 $24.00 $110.00 $279.50 $9.00 $ } 53.36 $4.917.00 $64.20 $26.46 $26.30 $72.26 $474.50 $254.74 $331.53 $387.69 $836.16 $1.02G.S $1.400.00 $440.75 $S 12. Sp $57.39 $GS9.20 $210.25 $100.00 $297.97 $6.9S $40.00 $23.00 $72.25 TUE, NOV 10. 1992, 11:53 AM SKATING REFUND 1 HOUR LABOR CHARGE TOWELS CLEANERS COOKIES GIS TRG REIMBURSEMENT ZAMBONI REPAIR 49 CHICKEN DINNERS LAUNDRY & BLOOD TESTS FUEL EXTINGUISHERS RECHARGED TUNE -UP FOR ROSENOW ADS LIGHTS WITH PHOTO CELLS CLAMP 500 COPIES lIX17 CAR SCREWS MOTOR ASSEMBLY' 17 HRS. PLACE ROCK /LOGS BATTERIES,PICTURE OCT COMPENSATION 15.S HRS. 15.5 HRS. - 15.S HRS. MUSIC FOR SR.DANCE 1S.5 HRS. BREAKER -IGN REPAIR BATTERY WINTER SAFETY BOOTS 17 HRS. AMMO PAYMENT #1 PAYMENT #2 MEETINGS NEW CITY HALL LUNCHEON COFFEE AD ON KKJR 9. 8-92 'DRIVING CLASS REFUND MAG STRAPS 17 HRS. 9 -7 RENTAL 483 FOOT- CHARGE REF WOVEN VEST 11 -14 PERFORMANCE ELEVATOR SERVICE NOV LIFE INS SKATING REFUND ADDAMS FAMILY SETTING GOV'T MARKER SKATING REFUND LOGIS MEETING 8 KEYS PAYMENT #4 OUIK STRIPE DOOR HOLDER EXPENSE REPORT Game 3 $24.00 $102.51 $169.82 $6.»0 $323.55 $150.00 $104.75 $177.58 $3 .204.21 $32.94 $25.00 $613.89 $574.62 $183.37 $30.46 $1.92 $197.S8 $72.25 $1.454.00 $31.83 $833.33 $65.88 $65.82 $65.88 $75.00 $66.88 $111.00 $56.75 $30.00 $72.25 $10.64 $1,582.45 $1,600.00 $17.84 $46.65 $54.90 $89.00 $16.00 $32.95 $72.25 $63. JO $24.60 $93.71 $200.00 $61.00 $426.93 324.00 $2,27 $45.00 $32.00 $43.82 58.92 $780.00 $94.00 $75.96 . $84.0 ^7 OPEN -HOLD COUNCIL REPORT -------------------- HARD. CEDE HCI CONNECTING POINT HENRYS FOODS INC HOME BAKERY INC HUHN, LARRY HUTCH AUTO BODY HUTCH CAFE HUTCH COMM HOSPITAL HUTCH COOP CENNEX, HUTCH FIRE & SAFETY HUTCH SCHWINN CYCLE CENTE HUTCHINSON LEADER HUTCHINSON UTILITIES HUTCHINSON WHOLESALE INK SPOTS JERABEK MACHINE SERV JOHNSON REFRIGERATION JOHNSON ROSINA JUUL CONTRACTING CO M, MART KENNEBECK_ ROBERT KNIGGE. DARLEEN KOTTKE GRACE KREIE IRMA KRUEGER, HAROLD KRUEGER. MARLENE L & P SUPPLY CO • LAKE JENNIE REPAIR LARSON, DUENTIN LICKFETT_ HELEN LITTLE CROW SHOOTING SPQR LOUIS KING /MENARDS LOUIS KING /S.MORTENSEN CO MADSON, STEVEN MARKA, JAMES MCGARVEY COFFEE INC MEDIA CAMPAIGN SERVICES MEYER, BOB & LILA MIDWEST VISION MILLER SEDONA MINI BIFF MINNESOTA BLUEPRINT MISSISSIPPI TOOL SUPPLY MN ZOO ARK MN.ELEVATOP. INC MN.MUTUAL LIFE MOE, RENTTA MR. MOVIES MURPHY GRANITE CARVING MURPHY VALERIE NISKA. PATSY OLSONS LOCKSMITH • PAUL KACZMAREK /OUADE ELEC PIONEER PLAZA HARDWARE PLDTZ. GARY D. TUE, NOV 10. 1992, 11:53 AM SKATING REFUND 1 HOUR LABOR CHARGE TOWELS CLEANERS COOKIES GIS TRG REIMBURSEMENT ZAMBONI REPAIR 49 CHICKEN DINNERS LAUNDRY & BLOOD TESTS FUEL EXTINGUISHERS RECHARGED TUNE -UP FOR ROSENOW ADS LIGHTS WITH PHOTO CELLS CLAMP 500 COPIES lIX17 CAR SCREWS MOTOR ASSEMBLY' 17 HRS. PLACE ROCK /LOGS BATTERIES,PICTURE OCT COMPENSATION 15.S HRS. 15.5 HRS. - 15.S HRS. MUSIC FOR SR.DANCE 1S.5 HRS. BREAKER -IGN REPAIR BATTERY WINTER SAFETY BOOTS 17 HRS. AMMO PAYMENT #1 PAYMENT #2 MEETINGS NEW CITY HALL LUNCHEON COFFEE AD ON KKJR 9. 8-92 'DRIVING CLASS REFUND MAG STRAPS 17 HRS. 9 -7 RENTAL 483 FOOT- CHARGE REF WOVEN VEST 11 -14 PERFORMANCE ELEVATOR SERVICE NOV LIFE INS SKATING REFUND ADDAMS FAMILY SETTING GOV'T MARKER SKATING REFUND LOGIS MEETING 8 KEYS PAYMENT #4 OUIK STRIPE DOOR HOLDER EXPENSE REPORT Game 3 $24.00 $102.51 $169.82 $6.»0 $323.55 $150.00 $104.75 $177.58 $3 .204.21 $32.94 $25.00 $613.89 $574.62 $183.37 $30.46 $1.92 $197.S8 $72.25 $1.454.00 $31.83 $833.33 $65.88 $65.82 $65.88 $75.00 $66.88 $111.00 $56.75 $30.00 $72.25 $10.64 $1,582.45 $1,600.00 $17.84 $46.65 $54.90 $89.00 $16.00 $32.95 $72.25 $63. JO $24.60 $93.71 $200.00 $61.00 $426.93 324.00 $2,27 $45.00 $32.00 $43.82 58.92 $780.00 $94.00 $75.96 . $84.0 ^7 U L J • OPEN -HOLD COUNCIL REPORT POPP ELECTRICAL INC PROCHNOW, EVELYN QUADS - ELECTRIC QUALITY WASH R &R SPECIALTIES INC RADISSON HOTEL CENTER PLA RICE CAL RICHARD PETERSON /AARON HE RICHARD PETERSON /AVON RES RICHARD PETERSON /C &H ORYW RICHARD PETERSON /OAMMANN' RICHARD PETERSON /KAHN PAS R1C'r4ARD PETERSON /lv'ALOD'S RODESERG JOHN ROLFE. DELAINE SCHEPERS, NORMA SCHMIDT, HARRIET SEALE, PEARL 5HEPPERD, MARLANA SHOPKO SHOUTZ, MARK SIMONSON LUMBER CO SITZ. HAZEL $T_ PAUL STAMP WORKS STANDARD PRINTING STAR CABLEVISION SWANSON: MARILYN TEWS CLARA THODE GAIL TKDA TOTUSHEK, NORMA UNITED BLDG CENTERS UP & AWAY BALLOONS USI INC VANHALE, EVELYN VFW POST 906 VICTORIAN INN VIKIPJG IPJT PRODUCTS WADE MILLER /THE PAINTERS WADSWORTH, STEVE WESELOH PHYLLIS WILLMAR TECHNICAL COLLEGE WITTE SANITATION WIXCEY HARRIET XEROX CORP RURAL F. D. COAST TO COAST HUTCH COOP CENNEX HUTCHINSON WHOLESALE L & P SUPPLY CO WATER /SEWER FUND AUTOMATICPJ SUPPLY CO TUE. NOV 10, 1992 L1:S3 AM LIGHT SERVICE 17 HRS. BULBS BUS WASHES SENDING UNIT LODGING- D.MOON TUITION REIMBURSEMENT PAYMENT #10 PAYMENT #S PAYMENT #9 PAYMENT #B PAYMENT #S PAYMENT #7 MEETING; 15.5 HRS. 1S.5 HRS. 1S.S HRS. 15.25 IJRS. OLE & TINA SHOW SR.DINNE PHOTOS K -9 FOOD-BED 2X4S CONFERENCE EXPENSE ALUM TAGS LINKS RECYCLED PAPER NOV SERVICE SEMINAR REIMBURSEMENT 1S.5 HRS. FOOTBALL REFUND PROF SERVICES 13.S HRS. LUMBER BALLOONS MENU 12X18 1S.5 HRS. 103 SERVICE HARVEST DINN 32 BUFFET DINNERS ViP13 PAYMENT #6 REFUND FOR VACATE EASEMEf 1S.5 HRS. SCHOOLING OCT REFUSE SERVICE 1S.S HRS. 1035 COPIER MICE VARNISH. BOLTS, NUTS FUEL SPLASH G. SPROCKET SET. THROTTLE Y DISK TRA ❑cGE 4 $211.00 $72.2-6 $218.71 $12.00 $2S.10 $191.40 $95.00 $637.40 $2 $123.75 $716.37 $123.75 $529.99 $SS.09 $6S.GG $65.39 $65.89 $64:81 R $30.00 $348.20 $53.91 $22.04 $79.88 $64.66 $1.273.93 $4.07 $20.00 $65.88 $18.00 $15,000.00 $57.38 $10.65 $35.00 $64.85 $65.88 E $669.50 $406.86 $107.SG $2 J $75.00 $66.88 $324.00 $54.32 $SS.QS $479.30 $90.699.84* $36.01 $125.80 $48.22 $21.25 $231.28+ $20.24 OUPEN -HOLD COUNCIL REPORT TUE. NOV 10. 1992 11:53 AM - pace S BENNETT OFFICE SUP. BINDERS $47.28 CITY OF HUTCHINSON NOV MEDICAL INS $3.4,0233 COAST TO COAST SATTERIES MARK $28S.64 CROW CHEMICAL CO CLEANER. SOAP $39.77 CURTIN SCIENTIFIC CO BOTTLE HOPE $114.81 D.P.C.IND.INC CHLORINE $268.95 ELECTRIC MOTOR CO MOTOR REPAIR $50634 FARM & HOME DIST. CO METAL SMV $120.84 FITZLOFF HARDWARE SCREWS_ KEY $7.19 FLOOR CARE SUPPLY CLEANER $38.41 FORTES BENEFITS NOV LTD INS $122.97 G & K SERVICES UNIFORMS $237.04 GRAPHIC CONTROLS RED MKRS $148.14 GREENBR.IAR FLORAL PLANT- GRAHAM $18.45 HUTCH COOP CENNEX FUEL $1.286.24 HUTCHINSON LEADER REC`iCLER ADS $116.16 HUTCHINSON WHOLESALE G010 CLEANERS $23.40 INK SPOTS REFUSE STICKERS $52.10 JUUL CONTRACTING CO REPAIR SANITARY MANHOLE $475.00 L & P SUPPLY CO SHOE $5531 MID- AMERICA PLASTICS PIPE PARTS $292.39 MN VALLEY TESTING LAB COLIFORM $634.75 MN.MUTUAL LIFE NOV LIFE INS $51.87 NALCO CHEM.CO NALCO 7392 $9.006.34 OLSONS LOCKSMITH REKEY_ CODES, $308.90 PLAZA HARDWARE PLUGS $6.27 OUADE ELECTRIC CHECK PH METER $251.36 • OUAST TRANSFER INC FREIGHT CHARGE $35.20 SERCO LABORATORIES TESTS 423595 $75.00 TECH SALES FAN MOTOR ASSY $80.45 TRI CO WATER COND 4 BAGS SALT $18.74 VWR SCIENTIFIC INC BUFFERS. HATS $103.14 WATERPRO TOP & ROD EXT $1.290.08 WITTE SANITATION CIT`( CONT- OCTOBER $1.436.02 $20.988.30 YOUTH CENTER CITY OF HUTCHINSON NOV MEDICAL INS $128.95 FORTIS BENEFITS NOV LTD INS $11.79 HUTCHINSON TEL CO PHONE SERVICES $43.66 MN.MUTUAL LIFE NOV LIFE INS. $S.04 STAR CABLEVISION BASIC CABLE $22.45 TOMBSTONE PIZZA FOOD PRODUCTS $199.36 VIKING COCA COLA SOFT DRINKS $94.25 6565:50 $403567.30 67.30 IMMEDIATE PAY COUNCIL REPORT TUE - NOV i0. 199'2. 11:51 AM uaue l 3iia.2as. 3* 1990 TIDS - - ----------------------------------- ------'----- vUFDE ELECTRIC, EST i PROS 92 -20 $» ; ae4.29 $4.024.29* GENERAL FUND CITY OF GLENCOE FED EMERGNC'I MGNT REIMB 0 CITY OF HUTCHINSON TO CORRECT FUND- ASSESSMEN - 311.400.90 COUNT`( TREASURER FED 2MERGNCY MGNT REIMB $1._313.00 CUB SCOUT PACE 246 2 WREATHS $16.00 DEPT NATURAL RESOURCES DNR REG FEES 303.00 HUTCHINSON UTILITIES FE EMERGNC`r` MGNT REIMV 3^0.'62.20 US WEST COMMUN OCT SERVICE 31 -i40. 4 ^ 0 PAYROLL FUND AETNA VARIABLE LIFE ASS. EMPLOYEE CONTRAB 10 -24 $590.00 AMERICAN FAMILY INS C O. EMPLOYEE CONTRI 10 -24 31i.1 O � i G. r. GR H r reni n OYrr n NIR1 c„ruvrcc uD rvin <B .i -5s -24 $1 r GLOBAL FUNDS INC EMPLOYEE COJTRA6 10 -24 $444.73 GREAT 'WEST LAFE INS. -CO. EMPLOYEE CONTRIB 10-24 $85.00 H.R.L.A.P.R. EMPLOYEE CONTR16'i0 -24 $90.03 ICMA RETIREMENT TRUST EMPLOYEE CONTRIS 10 -24 3i.u0i_00 MN DEPT OF REVENUE EMPLOYEE ONTRI6 1a -24 $4.327.35 PERA- D.C.P. EMPLOYEE CONTRAB 10 -24 357.42 PRUDENTIAL EMPLOYEE CONTRAB 10-24 3430.00 PUBLIC EMPLOYEES TEMPLETCN INC I MP , Z I- v'r'EE COfJTRA6 EMPLOYEE CONTFIB i0 Z4 i0 -24 $10 335.00 WADELL & REED EMPLOYEE C IN, L 10 - <24 3150.02 WITHHOLDING TAX ACCT EMPLOYEE CONTRI ^ o 10 - 24 321.837.Zi $40 - 010.21* WATER /SEWER FUND r ST AAvARD WEni GOT r AE S ERVICE GOT R E F USE S $49 MN DEPT OF HEALTH PLAN REVIEW FEES $340.00 RECYCLING COUNCIL OF ONTA RECYCLING INFO 3205.70 U S POSTMASTER POSTAGE FOR WATER BALLS $250.00 3iia.2as. 3* 0 u HANDWRITTEN CHECKS COUNCIL REPORT TUE, NOV 10, 1992 LIOUOR FUND Am Linen towel service 45.07 Bernicks Pepsi pop 65.60 Charles Nelson conf expenses 123.13 City of Hutch Logis, insurance 2,489.42 City of Hutch lottery sales 635.00 City of Hutch payroll 4,231.81 City of Hutch lottery sales 213.00 Coast to Coast heater & battery 44.28 Diamond Ice ice 288.00 Ed Phillips wine & liquor 7,949.47 Friendly Bev beer 567.80 Griggs Cooper wine & liquor 5,527.92 Henry's Foods supplies 2,567.95 Hutch Leader advertising 145.68 Hutch Plbg & Htg service call 37.00 Hutch Telephone phone service 85.31 Johnson Bros wine & liquor 18,912.68 Jordan Bev beer 1,529.80 Junker refuse service 166.78 Lenneman Bev beer 9,992.35 Locher Bros beer 13,559.60 MN Crown Dist wine 619.29 Quality Wines wine & liquor 10,303.58 Retail Data System mtce agreement 2,110.65 Sprengler Trucking freight charges 473.23 Triple G beer 27,832.20 Viking Coca Cola pop 495.40 TOTAL $111,012.00 0 10/22'92 HUTCHINSON L*IES COMMISSION BALANCE SHEET SEPTEMBER 30, 1992 C- Lk ASSETS RLANT UTILITY AT COST LAND & LAND RIGHTS DEPRECIABLE UTILITY PLANT TOTAL UTILITY PLANT LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED DEPRECIATION CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION IN PROGRESS -. TOTAL - ,UTILITY,PLANT DEPREC VALUE RESTRICTED FUNDS & ACCOUNTS FUTURE EXPANSION & DEVELOPMENT INVESTMENT - GAS RESERVES MEDICAL INSURANCE BOND & INTEREST PAYMENT 1986 1986 BOND RESERVE CATASTROPHIC FAILURE FUND TOTAL RESTRICTED FUNDS & ACCOUNTS CURRENT & ACCRUED ASSETS CASH IN BANK INVESTMENTS & SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE INVENTORIES PREPAID INSURANCE ACCRUED INTEREST RECEIVABLE TREASURY BILL DISCOUNT TOTAL CURRENT & ACCRUED ASSETS DEFERRED CHARGE BOND DISCOUNT 1986 TOTAL DEFERRED CHARGE TOTAL ASSETS PAGE 1 0 TOTAL 26,742,098.75 27,532,111.00 - (14,591,310.24) (14,591,310.24) 4,023,152.87 4,023,152.87 5,353,000.00 1,569,500.00 8,667,588.60 2,140,838.42 83,559.54 1,375,951.81 557,331.04 70,408.43 275,136.61 55,404.33 4,558,630.18 40,323.91 48,323.91 30,238,496.32 t 10/2 < /92 HUTCHINSON UT &ES COMMISSION PAGE 2 • BALANCE. SHEET SEPTEMBER 30, 1992 x x x x TOTAL x x x x MUNICIPAL EQUITY 6 LIABILITIE£ MUNICIPAL EQUITY MUNICIPAL EQUITY 25.392,088.94 UNAPPROPRIATED RETAINED EARNINGS 2,135,779.42 CONTRIBUTION TO CITY <473,750.00) TOTAL MUNICIPAL EQUITY 27,054.1iS.36 _ LONG TERM LIABILITIES -NET OF CURRENT MATURITIES 1986 BONDS _ 2, 165, 000.00 TOTAL LONG TERM LIABILITIES 2.165,000.00 CONSTR CONTRACTS 6 ACCTS PAY RETAIN TOTAL CONSTRUCTION 4 ACCTS PAY .00 CURRENT 6 ACCRUED LIABILITIES NOTE PAYABLE - LEASE PAYABLE 516.05 ACCOUNTS PAYABLE 752,618.39 INTEREST ACCRUED_ _ _ .__ ____31,.841.88 ACCRUED PAYROLL 46,178.10 ACCRUED VACATION PAYABLE 109,467.46 ACCRUED MEDICAL. FUND _... ._(1,377.10)_ CUSTOMER DEPOSITS 55,730.00 OTHER CURRENT 8 ACCRUED LIABILITIES 24,403.18 T_OTAL_CURRENT d ACCRUED LIAR 1,019,377.96 TOTAL MUNICIPAL EQUITY 6 LIAB _ _ _.. 30,238,496.32 10/22/92 HUTCHINSON UTIPIES COMMISSION HUTCHINSON, MINNESOTA STATEMENT OF INCOME b EXPENSES SEPTEMBER 30, 1992 INCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENERGY SALES FOR RESALE NET INCOME FROM OTHER SOURCES SECURITY LIGHTS POLE RENTAL SALES - GAS TOTAL OPERATING REVENUE _ _.____.. _ -_._. _.__.... ___ ___ PREVIOUS CURRENT BUDGETED YEAR TO DATE YEAR TO DATE YEAR TO DATE __ ______ _____ --------------- ---- 77 ---- PAGE 1 BUDGET DEVIATION ANNUAL BUDGET 7,281,851.54 7,206,268.13 7,375,678.00 (164,409.87) 9,507,800.00 48,620.00 360.00 4,250.00 (3,890.00) 5 43,565.92 52,384.83 24,203.62 28,i01.21 38,461.54 9,626.50 _ 9,583.00 11,250.00 (1,667.00) 15,000.00 1,564.50 1,564.50 940.00 624.50 4,000.00 3,308,487.66 3,072,59.72 3,333,050.00 (260,790.28) _. 10,693,716.12 10,342,420.18 10,749,451.62 (407,031.44) 14,070,261.54 OPERATING EXPENSES PRODUCTION OPERATION 478,766.29 466,644.16 455,089.00 (11,555.16) 605,800.00 PRODUCTION MAINTENANCE 129,421.77 268,406.84 253,379.00 (15,027.84) 265,200.00 PURCHASED POWER 3,566,246.76 3,428,916.27 3,601,316.64 172,400.37 4,841,412.00 _ TRANSMISSION OPERATION 789.86 970.13 850.00 (120.13) 3,000.00 TRANSMISSION MAINTENANCE 22,826.76 51,387.13 49,750.00 (1,637.13) 53,000.00 ELECTRIC DISTRIBUTION OPERATION 116,206.08 132,683.07 116,044.00____(16,639.07)__. _._ 163,550.00 ELECTRIC DISTRIBUTION MAINTENANCE 95,013.95 _ 93,606.95 83,718.00 (9,888.95) 110,200.00 MFG GAS PRODUCTION OPERATION 2,541.30 1,137.89 1,448.00 310.11 3,200.00 - MFG GAS PRODUCTION MAINTENANCE 850.31 59.04 200.00 ,,. 140.96 500.00 PURCHASED GAS EXPENSE 2,943,500.26 2,837,060.08 3,046,240.00 209,179.92 4,090,240.00 GAS DISTRIBUTION OPERATION 144,441.95 144,953.66 138,963.00 (5,990.66) 177,780.00 GAS DISTRIBUTION MAINTENANCE 21,996.66 28,583.04. _ 39,843.00 11,259.96 _ 50 _ CUSTOMER EXPENSES 90,617.12 100,339,14 90,954.00 (9,385.14) 123,000.00 CUSTOMER SERVICES 13,638.36 15,604.83 13,667.00 (1,937.83) 17,300.00 ADMINISTRATIVE 8 GENERAL EXPENSES 773,169.10 043,493.73 784,212.00 _- (59,281.73) 989,560.00 . DEPRECIATION 543,893.04 558,000.00 558,000.00 .00 744,000.00 TOTAL OPERATING EXPENSES 8,943,919.57 8,971,845.96 9,233,673.64 261,827.68 12,239,842.00 OPERATING INCOME 1,749,796.55 1,370,574.22 1 (145,203.76) 1,830,419.54 OTHER INCOME -- OTHER - NET 48,596.94 54,816.25 5,765.00 49.051.25 9,000.00 INTEREST INCOME 556,686.88 452,924.51 530,326.20 (77,401.69) 883,877.00 MISC INCOME 4,130.32 (15,803.56) __.. .. 27,877.00 _. (43,680.56) 45,700.00.,._ _ _ MISC INCOME - GAS .00 398,011.29 .00 398,011.29 .00 TOTAL OTHER INCOME 609.414.14 889,948.49 563,968.20 325,980.29 938,577.00 OTHER EXPENSES MISC EXPENSES 21,101.48 43,286.60 26,850.00 (16,436.60) 34,000.00 INTEREST EXPENSE 105,790.13 81.456.69 85,700.50 ._ 4,243.81 114,287.50 TOTAL OTHER EXPENSES 126,091.61 i24,743.29 112,550.50 (12,192.79) 148,287.50 NON -OPERATING INCOME 402,522.53 765,205.20 451,417.70. 313,787.50 790,289.50 NET INCOME 2,232,319.08 2,135,779.42 1,967,195.68 168,583.74 2,620,709.04 • 1) HUTCFpN8ON HOSPITAL AND BURNS MANOR NURSING HOME Balance Shoot for Actual Periods Ended September 30, 1882 and August 31, 1082 • 0/30/82 %of W31/92 %of kwrease Pereem ACWW Total Actual Total (Decrease) variance ASSETS CURRENT ASSETS: Cash and short form investments 2,084,282 11.05% 2,515,500 10.30% 178,722 7.10% Accounts recetvabfo 3,185,323 13.00% 2,828.161 1200% 256,182 8.78% Inventories, prepaid wtpenses and Otter current assets 139,012 0.57% 530,747 217% tb92736) - 74.00% Total Currents Assets 6.017,627 24.07% 5,075,477 24.47% 424160 0.71% INVESTMENTS, DESIGNATED 182,524 0.75% 181,268 0.74% 1,256 0.613% . RESTRICTED PROJECT FUNDS 030,478 258% 828,367 257% $001 0.00% FIXED ASSETS: Buildings 13,807,670 58.81% 13,807,670 56.55% 0 GAO% lass - accumulated depreciation (3,534,854) - 14.49% (3,484.045) -1427% (50,8013) 1.46% Net Buildings 10,272.825 42.12% 10,323,633 4228% (50.808) -0.40% Equipment 7,208,173 28.56% 7,166,028 29.35% 43,145 DAM Less - accumulated depreciation (3,361,909) - 13.78% (3,302258) - 13.53% (59,643) 131% Net Equipment 3,647,272 13.77% 3,863,700 15.83% (16,496) -0.43% Land _ 61,059 0.33% 81,059 0.33% 0 GAD% Additions In progress 3,012,810 12.35% 3,012,753 12.34% 58 0.00% Total Fbced Assets 17,213,966 70.57% 17,281.214 70.78% (67,249) -0.30% ISSUANCE COSTS 340.577 1.40% 342,447 1.40% (1,870) -055% OTHER ASSETS 6,742 0.03% 6,742 0.03% 0 0.00% . TOTAL GENERAL FUND ASSETS 24,391,913 100.00% 24.415.535 100.00% (23.0221 -0.10% LIABILITIES & FUND BALANCE CURRENT LIABILITIES: Current maturities of LTD 468.504 1.92% 466,490 1.92% 14 0.00% Other current liabilities 1,832196 7.51% 2,031,160 6.32% (198,071) -8.80% Total current Iiabili6es 2300,702 9.43% 2,499,659 10.24% (196,957) -TAB% LONG -TERM DEBT 14,841,211 60.84% 14,941,749 00.79% (537) -0.00% OPERATING FUND EQUITY 7.249,089 29.72% 7,074,128 26.97% 175,871 249% TOTAL LWB. & FUND BALANCE 24,391,019 100.00% 24,415.535 100.00% @3.822) -0.10% • 1) HUTCHINSON HOSPITAL AND BURNS MANOR NURSING HOME Income Statement for Periods Ended Ssplernber 30.1992 and 1991 YTD ANALYSIS - ACTUAL VERSUS BUDGET REVENUE 6 EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Ron" Professional Fees Medical Fees Utilities. Mtnee Contracts 6 Repaira Food. Drugs 6 Suppose Other Expenses Deprecloon Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) SEPT92 %of SEPT 92 %of Increase Percent Variance Actual T Budget Total (Dacraaee) 90,206 V e 16,592,382 100.00% 17.347,377 100.00% (764,996) -4,38% (3,282,791) - 19.78% t3,831 ,SW - 20.93% 348,744 -9.90% 13.309,59/ 80.22% 13,715,642 79.07% (406,251) -2.911% -4.19% 6,488,81M 39.11% 6.878.80 39.65% (989,985) -5.67% 1.423,181 8.55% 1,410.720 8.13% 12.441 0.88% 518,158 3.12% 475284 274% 42,884 9,02% 618,989 3.73% 861,586 3.35% 37,403 6.43% 539,025 3.25% 581.436 324% (22,411) -3.99% 1,915,368 11.54% 1,678,843 10.82% 38,525 205% 356,767 2.15% 461.808 268% (104,841) -22.71% 880,081 5.30% 790,890 4.58% 88,191 10li8'X 633, 464 3.82% 880.908 9.81% 27,442) -4.15% 13,373,907 80.00% 13,701,142 78.99% (327.235) -239% (84,316) -0.39% 14,700 0.08% (79,016) - 537.54% 68,956 0.42% 159,874 4,838 0.03% 174.574 Mm 190,818) - 56.87% 1.01% (1 ®s - 97.34% MONTHLY ANALYSIS - ACTUAL VERSUS BUDGET REVENUE 6 EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salmul" Benefits Profeeelonai Fees Medial Fees Utilities, Mince Contracts 6 RepWm Food Drugs 6 Suppin Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS? r1 LJ SEPT92 Actual %of Total SEPT92 Budget %of Total Increase (Decrease) Percent Variance 1,953,188 100.00% 1.882,879 100.00% 90,206 4.84% 282.456) -14.46% (388,882) - 20.87% 106,438 - 2727% 1,670,732 85.54% 1.474,097 79.13% 196.645 13.34% 714.067 36.58% 745,274 40.00% - (31,207) -4.19% 156,430 8.01% 163,018 6.21% 3,412 223% 48.284 252% 49.739 267% (41515) _0,82% 66.976 4.45% 63,186 3.39% 23.791 37.65% 63.501 3.25% 820M 3.35% 1.123 1.60% 211,737 10.84% 202,108 10.85% 9 4.76% 45,893 2.35% 51,602 277% (5,709) -11.08% 100,124 5.13% 88210 4.73% 11,914 1331% 74,191 3.80% 73,434 3.94% 757 1.03% 1,502,201 76.91% 1,488,948 79.92% 13.253 0.88% 188,531 8.63% (14,861) -0.80% 183,392 � 7,340 0.38% 17208 0.92% (9,868) - 67,34% 175.871 9.00% ® 2 3 0.13% 173.626 7398.85% u HUTCHINSON HOSPITAL AND BURNS MANOR NURSING HOME September 30, 1992 • Key Business Ratios 9/30192 —0.39% 0.03% 1.36 0.02% 0.06% 2.62 67.16% 52.60 51.79 1.66 12/31191 0.06% 1.01% 1.42 0.72% 2.47% 2.39 67.72% 46.27 47.55 1.65 12131/90 —221% —1.05% 1.51 —0.79% —2.65% 2.02 86.27% 70.36 30.54 1.60 Operating Margin to Total Revenue Net Income to Total Revenue General Fund Asset Turnover Return on Investment Return on Beginning Equity Current Ratio Debt Ratio Days Outstanding in Receivables Days of Operating Cash on Hand Net Revenue to Sal. and Beneft Statistical Data Patient and Resident Days Admissions (hosp only) Length of Stay "p only) Outpatient Services (hosp only) FTES r1 LJ YTD YTO YTD 1992 1992 1991 ACTUAL BUDGET %VARIANCE ACTUAL %VARIANCE 41,306 42,749 —3.4% 42,549 —2.9% 1,726 1,828 —5.6% 1,731 —0.3% 3.8 4.4 —13.6% 4.4 —13.6% 32,191 31,756 1.4% 30,232 6.5% 340 348 —2.4% 336 12% X31 0 HUTCHINSON HOSPITAL Income Statement for Periods Ended September 30, 1992 and 1991 YTD ANALYSIS - ACTUAL VERSUS BUDGET SEPT 92 %of SEPT 92 %df Increase PercD Actual Total Budget Total (Decrease) Variance REVENUE 5 EXPENSE TOTAL REVENUE 14,058,925 100.00% 14,860,119 100.00% (801,194) -5.39% Discounts (3,206,244) - 22.81% (3,620,300) - 24.36% 414,056 - 11.44% NET OPERATING REVENUE 10,852 681 77.19% 11,239,819 75.64% (387,138) -3.44% OPERATING EXPENSES: Salaries 5,107,634 36.33% 5,448,348 36.88% (340,714) -6.25% Benefits 1,095,864 7.79% 1,074,896 7.23% 20,966 1.95% Professional Fees 406,462 2.89% 372,549 2.51% 33,913 9.10% Medical Fees 618,989 4.40% 501,886 3.91% 37,403 6.43% Utilities, Mtnce Contracts & Repairs 450,986 3.21% 466,072 3.14% (15,086) -3.24% Food, Drugs & Supplies 1,577,901 11.22% 1,579,923 10.63% (2,022) -0.13% Other Expenses 317,349 2.26% 425,003 186% (107,654) - 25.33% Depreciation 788,507 5.61% 701,262 4.72% 67,245 1244% Interest 585,876 4.17% 612,027 4.12% (26,151) -4.27% Total Operating Expense 10,949,567 77.88% 11,261,68!1 75.78% (312,099) -2.77% OPERATING MARGIN (96,886) -0.69% (21,847) - 0.15% (75,039) 343.47% TOTAL OTHER REVENUE (EXPENSE) 47,969 0.34% 150,127 1.01% (102,158) - 68.05% NET INCOME (LOSS) (48,917) -0.35% 128,280 0.86% (177,197) - 138.13% YTD ANALYSIS - ACTUAL VERSUS PRIOR YEAR ACTUAL SEPT 92 %of SEPT 91 %of Increase Ps Actual Total Actual Total (Decrease) Vert REVENUE & EXPENSE TOTAL REVENUE 14,058,925 100.00% 12,083,601 100.00% 1,975,324 16.35% Discounts (3,206,244) - 22.81% (2,373,641) - 19.64% (832,603) 35.08% NET OPERATING REVENUE 10,852,681 77.19% 9,709,960 80.36% 1,142,721 11.77% OPERATING EXPENSES: Salaries 5,107,634 36.33% 4,850,753 40.14% 256,881 5.30% Benefits 1,095,864 7.79% 947,744 7.84% 148,120 15.63% Professional Fees 406,462 2.89% 429,759 3.56% (23,297) -5.42% Medical Fees 618,989 4.40% 725,815 6.01% (106,826) - 14.72% Utilities, Mince Contracts & Repairs 450,986 3.21% 349,305 2.89% 101,681 29.11% Food, Drugs & Supplies 1,577,901 11.22% 1,464,195 12.12% 113,716 7.77% Other Expenses 317,349 2.26% 400,626 3.38% (91,277) -22.34% Depreciation 788,507 5.61% 413,292 3.42% 375,215 90.79% Interest 585,876 4.17% 178,604 1.48% 407,272 228.03% Total Operating Expense 10,949,567 77.88% 9,768,093 80.84% 1,181,484 12.10% OPERATING MARGIN (96,886) -0.69% (58,123) - 0.48% (38,763) 66.69% TOTAL OTHER REVENUE (EXPENSE) 47,969 0.34% 195,956 1.62% (147,987) - 75.52% NET INCOME (LOSS) (48.917) -0.35% 137.833 1.14% (186,750 - 135.49% 0 HUTCHINSON HOSPITAL Income Statement for Periods Ended September 30, 1992 and 1991 • REVENUE 3 EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees U011ties, Mince Contracts 3 Repalre Food, Drugs 3 Suppose Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN MONTHLY ANALYSIS — ACTUAL VERSUS BUDGET SEPT 92 %of SEPT 92 %off ittcreaae Percent Actual Total Budget Taal (Decrease) Variance 1,687,921 100.00% 1,591,231 100.00% 96,690 6.08% (277,255) —16.43% (387,664) — 24.36% 110,409 — 26.48% 1,410,666 83.57% 1,203,367 75.64% 207,099 17.21% 555,787 3293% 588,413 36.95% (30,626) —5.22% 106,068 628% 115,704 7.27% (8,638) —6.33% 36,178 214% 38,323 241% (8,145) —5.60% 86,976 5.15% 63,185 3.97% 23,791 37.65% $5,843 3.31% 51,782 3.25% 4,061 7.84% 171,451 10.16% 169,098 10.63% 2,353 1039% 44,085 261% 48,266 3.03% (4,183) —6.67% 89,817 5.32% - 77,918 4.90% 11,899 15.27% 68,989 4.09% 68,003 4.27% 988 1.45% 1,215,195 71.99% 1,218,694 76.59% (3,499) —0.29% 195,471 11.58% (15,127) —0.95% 210,598 - """""` TOTAL OTHER REVENUE (EXPENSE) 4,926 1.01% (11,197) — 69.44% NET INCOME (LOSS) 200.398 11.87% 996 0.06% 199.402 20020.28% MONTHLY ANALYSIS — ACTUAL VERSUS PRIOR YEAR ACTUAL C] REVENUE 8 EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts 3 Repaint Food, Drugs & Supplies Other Expenses Depredation Interest Total Operating Expense OPERATING MARGIN SEPT 92 %of = SEPT 91 %a Increase Percent Actual Taal Actual Total (Decrease) Variance 1,687,921 100.00% 1,292,682 100.00% 395,239 30.58% (277,255) — 16.43% (243,366) —18.83% (33,899) 13.93% 1,410,666 83.57% 1,049,326 81.17% 361,340 34.44% 555,787 3293% 555,295 4296% 492 0.09% 106,068 6.2B% 104,093 8.05% 1.975 1.90% 36,178 214% 43.227 3.34% (7.049) — 16.31% 86,976 5.15% 80,350 6.22% 6,626 6.25% 55,843 3.31% 44,725 3.46% 11,118 24.86% 171,451 10.16% 158,514 1226% 12,937 6.16% 44,085 261% 37,873 293% 6,212 16.40% 89.817 5.32% 70,933 8.49% 18,884 26.62% 68,989 4.09% 41,621 3.22% 27,368 65.76% 1,215,195 71.99% 1,136,631 67.93% 79,564 6.91% 195.471 11.58% (87,305) — 6.75% 282,776 — 323.89% TOTAL OTHER REVENUE (EXPENSE) 4,926 0.29% 16,123 0.89% 41,902 NET INCOME (LOSS) 200.398 11.87% (45.403) 7.55% (6,976) — 68.24% —3.51% 245.801 — 541.38% 0 HUTCHINSON COMMUNITY HOSPITAL September 30, 1992 Key Business Ratios 6596 8110 —18.7% 9=/9¢ 12/31/91 Operating Margin to Total Revenue —0.88% —0.15% Net Income to Total Revenue —0.35% 0.85% General Fund Asset Turnover 1.25 1.34 Return on Investment —02M 0.58% Return on Beginning Equity —01111% 2.19% Current Ratio 2A8 2.46 Debt Ratio LOAM 70.64% Days Outstanding in Receivables 56.60 47.64 Days of Operating Cash on Hand 6278 50.01 Net Revenue to Sal, and Benefits 1.75 1.72 Statistical Data YTD YTD 1992 1992 YTD 1991 Patient Days 6596 8110 —18.7% 7698 Admissions 1726 1828 —5.6% 1731 Length of Stay 3.8 4.4 —13.6% 4.4 Outpatient Services 32191 31758 1.4% 30232 FTES 237 246 —3.7% 236 a 12131/90 1.88% 1.75 1.85% 3.94% 3.82 54.48% 73.10 57.06 1.65 6.5% 0.4% I - 1 LJ BURNS MANOR NURSING HOME Inwrtw Staternm for Periods Ended September 30,1992 end 1991 0 r �J E YTD ANALYSIS — ACTUAL VERSUS BUDGET SEPT 92 %0f SEPT 92 %af Increeee Percent Actual 701:01 Budget Total (Decrease) Variance REVENUE 5 EXPENSE TOTAL REVENUE Obcountt NET OPERATING REVENUE OPERATING EXPENSES: Safari" Borten Professional Fees Medcal Fees Utilities, MOtce Contracts d Repairs Food, Dogs 3 Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) REVENUE& EXPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Bereft Professional Fees Medioal Fees Utilities, Mince Contracts d, Repairs Food, Or gs 6 Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) 2,533,458 100.00% 2,46706 100.00% 40,196 1.66% —3.02% (76AW1 9 9 5% X 14) —0.661. 96 77% 2.456, .98% 2,476,0?3 6.55 % _ 14 77% 1,38101 54.52% 1,430,511 327,296 12. M 335,624 111,896 4.41% 102,745 0 0.00% 0 88,039 3.46% 95,364 337,467 13.52% 296,920 39,418 1.66% 36.605 91,575 3.61% 92,628 47.598 1.68% 46,679 4 A 95.69% 2,439,476 — 10.88% 129% 36,547 20,987 0.83% 9,747 53,557 2.11% 46.294_ 57.51% (4900) —3.44% 131M x,528) —2 54% 4.13% 8,951 6.71% 0.00% 0 ERR 3.83% (7,32 —7.68% 11.94% 40,547 13.88% 1.47% 2,813 7.89% 3.72% (1063) —1.14% 1.97% 250,066 —2.64% 88.06% 99.55% (10.454) —0.82% 1.47% asm — 10.88% 0.39% 11,240 115.32% 1.86% 7.283 15.69% MONTHLY ANALYSIS — ACTUAL VERSUS BUDGET SEPT 92 %of SEPT 92 %of Increase Percent Actual Total Budget Total (Decrease) Variance 265,267 100.00% 271,748 100.00% (6,481) —2.30% (5,201) —1.96% (1,228) —0.45% (3A75) 323.52% 250,066 98.04% 270,52D 99.55% (10.454) —3.06% 158,200 59.57% 150061 56.46% (561) —0.37% 50,361 18A9% 37,314 13.73% 13,047 342M 13,106 4.94% 11,416 420% 1000 14.00% 10 0.00% 0 0.00% 0 ERR 7,650 2.89% 10,596 3A0% (2,83A — 27.73% 40,286 18.19% 33,010 12.15% 7,276 2204% 1,808 0.68% 3,334 123% (1,516) —45.77% 10,306 3.88% 10,292 3.79% 14 0.14% 5,201 1.96% 5,431 2.00% (23� —423% 287.007 10620% 270,254 99.45% 16 820% (25.940) — 10.16% 256 0.10% (2700%"""""" 2,414 021% 1,083 0.40% 1,331 12290% (24,526) —925% 1,349 0.50% (-7 \ BURNS MANOR NURSING HOME September 30, 1992 Statistical Data YTD YTD 0 Key Business Ratios 1992 1992 9130392 9/30192 Budget 12131,91 Operating Margin to Total Revenue 129% 1.47% 1.08% Net Income to Total Revenue 2.11% 1.86% 1.50% General Fund Asset Turnover 2.67 2.18 2.75 Return on Investment 2.83% 2.03% 2.06% Ream on Beginning Equity 4.54% 3.85% 3.98% cunertt Ratio — 134.87 1.94 1.84 Debt Ratio 37.88% 37.40% 39.81% Days Outstanding In Receivables 30.42 38.03 4623 Days of Operating Cash an Hand 0.50 35.96 1827 Net Revenue to Sal. shd Benefits 1.44 1.40 1.40 Statistical Data 0 YTD YTD YTD 1992 1992 1991 ACTUAL BUDGET % VARIANCE ACTUAL % VARIANCE Resident Days 34710 34639 02% 34851 —0.4% Percent occupancy 982% 98.0% 02% 98.6% —0.4% Admissions -- -- 0.0% -- Length of stay -- -- 0.0% -- Outpatient Services -- -- 0.0% -- FTES 103 102 0.6% 100 3.0% 0 HUTCHINSON FIRE DEPARTMENT MINUTES REGULAR NEETING Monday, October 5, 1992 �1 t� The meeting opened at 8,10 p.m. Casey reported engineers meeting was held 10/26/92. The fire department greatly appreciates the Fire Prevention, Open House Committee for all their hard work. Bob Hagen was in charge and the committee did a great job. The department would also like to thank the pumper committee for their great job throughout the truck buying process. Their help and hard work was also greatly appreciated. The following runs were read and approvedi 9/4 Anderson 9/4 Police Assist (Twin Oaks Apt) 9/6 Mahs 9/6 Fredrickson 9/8 3M Magnetics 9/10 Victorian Inn 9/12 10 -52 9/14 Ambulance Assist 9/15 Park Elementary 9/15 Oil Spill 9/16 Diez 9/18 Hutch Utilities 9/20 10 -52 9/23 Roberts 9/28 Hutch Hfg 9/30 Burns Manor 9/14 Drill /Meeting 9/21 Drill 9/28 Physical Agility 9/14 Open House 9/24 Safety Awareness 0 A motion was made and seconded to approve runs. Randy reported membership committee met and Craig Almpuist and Donovan Holtberg are now on full time. Brad reported on new medical rescue procedures. Randy reported CIM tentative start date November 10th. The meeting adjourned at 8x30 p.m. Respectfully submitted by, Bob Schantzen Secretary HUTCHINSON FIRE DEPARTMENT OFFICER'S MEETING Monday, October 12, 1992 The meeting opened at 8=50 p.m. Randy reported on possible officers drill at 3M on 10- 19 -92. Brad reported on the test for prospective fire department recruits. Meeting adjourned 9,30 p.m. Respectfully submitted by, Bob Schantzen Secretary 9 0 Hutchinson Community Development Corporation • Director's Report - Bob Kennebeck November 6, 1992 1. Attended Planning Meeting with City for Coop Housing project in Schmidtbauer Addition. Devefoper investigating alternatives for road development and to meet specifications. 36 units proposed. 2. Augusta Housing: Worked with client and RE/Max (client's realtor). Units proposed: 24 - 36 - 1,2,3 bedroom units. 3. Lenneman Property /Building being considered by a pasta manufacturer. Client reviewing and hopefully a decision made by November 10, 1992. 4. Condo Housing project meeting scheduled with Dean Limoges. Has targeted potential sites. Would like to have something happen in spring of '93. 6 units per building proposed. 5. New retail properties to open this fall /winter - Braun's, a music store, yogurt shop. Others investigating or negotiating with property owners include a Chinese restaurant. 6. Casey's General Store looking for a building site - has to match company criteria (location - dwellings, etc.). 7. Housing survey: information needed on survey has been studied and completed. Survey has just been received from printer. Will go out week of November 10th to properties for distribution. 8. Worked with Hormel /Randy Zellmer. Mgr. Planning /zoning has concerns. Working to find a solution for city, neighbors, Hormel. • 9. Have two separate parties /groups that would have interest to construct a building for industry. Both would max out at 1M. 10. Hutch Scrap Metal - Jay Freedland interested in going to Industrial Park. Would be a land purchase and trade. Has issues to be settled. Meeting will be planned with various individuals so we can proceed. 11. Committees: being updated. Only one name turned in so far from assignments. 12. Will be attending Annual Community Development Conference November 12 - Metro area. 13. Worked with Jean Ward, Gary Plotz, Connie Mangan on an employee share program (HRA & 'CDC). Job description studied, written - will be presented for approval. 14. Additional calls to office in regard to: Apartment Development (2) Laundromat (2) Product Delivery (1) Retail Properties (2) Services (1) 15. Three referrals made to Greg Bergman of Small Business Development Center for clients interested in going into business. Need financial assistance, guidelines and knowledge of writing business plans. 16. News releases prepared to go out on Housing Survey. 0 17. Building and property inventory update worked on. Surveys will go out mid November. 1111W 18. Request from Don Jasperson (Glencoe Chamber and Economic Development Director) to update a wage /labor survey. Will be meeting with Don in November. Will be a project when we have additional support staff. 19. Other businesses being considered for Hutchinson: Mexican Restaurant Expansion: Carr Flowers (Mall), Car wash at Citgo C� 41