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cp12-12-1989 cHUTCH INSON CITY CALENDAR WEEK OF December 1.0 To December 16� '1930 WEDNESDAY -13- 10:00 A.M. - Directors Meet at City Hall SUNDAY -10- THURSDAY -14- MONDAY -11- TU 1 jJAY 5:00 P.M. - City Council Work- shop with Short- 7:30 P.M. - City Council Elliott- Hendrickson Meeting at (Presentation of City Hall Feasibility Study o City Hall & Old Fir Station) at City Hall FRIDAY -15- CONFERENCE: GEORGE FIELD - Dec. 12 -13 SING A SONG ON CHRISTMAS! SATURDAY -16- 11 11 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 12, 1989 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Trish Greeves, First Congregational United Church of Christ 3. Consideration of Minutes - Regular Meeting of November 28, 1989 and ec a get_Xeet ng of December, 4, 1989 Action - Approve as distributed - Approve as amended PRESENTATION OF PLAQUES TO OUT -GOING BOARD MEMBERS 4. Routine Items (a) Reports of Officers, Boards and Commissions I. Building Official's Report - November 1989 2. Tree Board Minutes - August 3, 1989 3, Airport Commission Minutes - November 27, 1989 4. Nursing Hone Board Minutes - October 26, 1989 (b) Snow Removal Permit 1. Greg Jensen 2. Juul Contracting 3. Bud Reinert 4. Douglas Peterson 5. David Blake 6. Lloyd Christensen (c) Reduced Refuse Rate for Senior Citizen(s) (d) Renewal of Cigarette Licenses And Popcorn Stand Permit (e) Appointments to Joint Crow River Arts Guild Advisory Board I. Roger Haggenmiller 7. Robert Wilde 2. Doif Moon 8. MeriBeth Ruppe 3. Sue Peterson 9. Joyce Ann Young 4. LuAnn Dressen 10. Kay Peterson 5. Emanuel Albrecht 11. Linda Poirier 6. Daryl Bateman Action - Notion to order report and minutes filed, approve reduced rate, issue licenses and permits and ratify appointments 5. Public Hearing - 8_00 P.X. (a) 1990 Budget Action - Notion to close hearing - Motion to reject - Notion to approve Notion to waive readings and adopt Resolutions i CITY COUNCIL AGENDA - DECEMBER 12, 1989 . (b) Improvement Projects No. 90 -01 - go. 90 -18 Action - Notion to close hearing - Motion to reject - Motion to approve Motion to waive readings and adopt Resolutions 6. Communications, Requests and Petitions None 7. Resolutions And Ordinances (a) Resolution No. 9137 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 9138 - Transferring $60,000 From Liquor Store To General Fund Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 9139 - Resolution Transferring Engineering And Administrative Fees For 1989 Improvement Projects Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 9140 - Transferring $21,585 From The 1980 Tax Increment Debt Service Fund To 1982 Tax Increment Debt Service Fund Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9141 - Transferring $3,153 From The General Fund To Hutchinson Police Facility Construction Fund Action - Motion to reject - Motion to waive reading and adopt (f) Resolution No. 9142 - Transferring $20,397 From The 1985 Tax Increment Construction Fund To 1985 Tax Increment Debt Service Fund Action - Motion to reject - Motion to waive reading and adopt (g) Resolution No. 9143 - Resolution Adopting Economic Loan Fund And Energy Loan Fund For Fiscal Year 1989 Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Entering Into Joint Powers Agreement With County For Emergency Services Director /Planner Action - Notion to reject - Motion to approve and enter into agreement 2 . CITY COUNCIL AGENDA - DECEMBER 12, 1989 (b) Consideration of Conduct Policy for Elected Officials (DEFERRED NOVEMBER 28, 1989) Action - Motion to reject - Motion to approve policy 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of 1990 Assessment Agreement Between City And McLeod County Action - Motion to reject - Motion to approve and enter into agreement (c) Consideration of Settlements for Property Rights Acquisitions for Hutchinson Municipal Airport Action - Motion to reject - Motion to approve (d) Discussion of Sale of Cigarettes By Vending Machines Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance No. 89 -14 and set second reading January 2, 1990 (e) Consideration of Annual Wage Adjustment Action - (f) Consideration of Authorization To Enter Into Agreement with Audit Firm of Charles Bailly & Company for 1989 City Financial Audit Action - Notion to reject - Notion to approve and enter into agreement (g) Consideration of Request By Junker Sanitation for Tax Increase On Municipal Solid Waste Action - Motion to reject - Motion to approve (h) Consideration of Modification of Hutchinson's 1980 Flood Insurance Study for Flood Fringe /Floodway Boundary At 3N Substation Location Action - Motion to reject - Motion to approve - Notion to waive reading and adopt Resolution 3 CITY COUNCIL AGENDA - DECEMBER 12, 1989 0 (i) Consideration of Recommendation From Hospital Board To Contract With Construction Manager For Hospital Project - - Report By Administrator Phil Graves Action - Notion to reject - Motion to approve (j) Consideration of Renewing Lease Agreement with Tom Dolder for Dry Dock for A One -Year Period with Same Terms Action - Notion to reject - Notion to approve and enter into agreement 10. Miscellaneous (a) Communications from City Administrator ii. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 0 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 28, 1989 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Xlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D, Plotz and City Attorney G. Barry Anderson, 2. INVOCATION The invocation was given by the Reverend Harold Kelm. 3. MINUTES The minutes of the regular meeting of November 14, 1989 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND CONXISSIONS 1. FINANCIAL REPORT - OCTOBER 1989 2. SENIOR ADVISORY BOARD MINUTES - OCTOBER 18, 1989 3. PLANNING COMMISSION MINUTES - OCTOBER 17, 1989 (b) SNOW REMOVAL PERMIT - DICK EVERT, JR. The motion was made by Alderman Xlinar, seconded by Alderman Xikulecky and unanimously carried, to order the report and minutes filed and issue permit. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REPORT ON CELEBRATE 1990 TRAIL SYSTEM BY PARKS AND RECREATION DIRECTOR Director Dolf Xoon showed a video of the completed Luce Line Trail. (b) REQUEST BY MINNESOTA ARMY NATIONAL GUARD FOR STREET LIGHTS) ON HWY. 22 SOUTH IN FRONT OF ARMORY The notion was made by Alderman Xlinar, seconded by Alderman Torgerson and unanimously carried, to approve and refer to the Utilities. (c) UPDATE BY BUILDING OFFICIAL REGARDING CLEAN -UP EFFORTS BY D.J. ENTERPRISES The Building Official presented a written report on D.J. Enterprises. No action was taken. 1 C�I CITY COUNCIL MINUTES - NOVEMBER 28, 1989 0 (d) REQUEST FOR PERMISSION TO POST "FLEA MARKET" SIGN IN LIBRARY SQUARE Following discussion, Alderman Torgerson moved to approve the request. Motion seconded by Alderman Mlinar and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE 10. 89 -11 - AN ORDINANCE IA THE CITY OF HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA, INCORPORATING AND ANNEXING CERTAIN TRACTS AND PARCELS OF LAND INTO THE CITY OF HUTCHINSON AS MORE PARTICULARLY SET OUT IN SAID ORDINANCE (ANNEXATION OF MCDONALD PROPERTY) The notion was made by Alderman Torgerson, seconded by Alderman Miku- lecky and unanimously carried, to waive second reading and adopt Ordi- nance No. 89 -11. (b) ORDINANCE 10. 89 -12 - AN ORDINANCE IN THE CITY OF HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA, INCORPORATING AND ANNEXING CERTAIN TRACTS AND PARCELS OF LAND INTO THE CITY OF HUTCHINSON AS MORE PARTICULARLY SET OUT IN SAID ORDINANCE (ANNEXATION OF HANSEN PROPERTY) The motion was made by Alderman Nlinar, seconded by Alderman Torgerson and unanimously carried, to waive second reading and adopt Ordinance No. 89 -12. (c) ORDINANCE 10. 89 -13 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MN, AMENDING CITY CODE CHAPTER 2 ENTITLED "ADMINISTRATION AND GENERAL GOVERNMENT" BY CHANGING A PROVISION RELATING TO THE FUNDS, ACCOUNTING AND PAYMENT OF ACCOUNTS OF THE NURSING HOME BOARD; AND, BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The notion was made by Alderman Mlinar, seconded by Alderman Mikulecky and unanimously carried, to waive second reading and adopt Ordinance No. 89 -13. (d) RESOLUTION 110. 9134 - TRANSFERRING $50,000 FROM LIQUOR STORE TO GENERAL FUND The motion was made by Alderman Carls, seconded by Alderman Torgerson and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF QUIT CLAIM DEED WITH R & T COMPANY (DEFERRED 11- 14 -89) Following discussion, the notion was made by Alderman Torgerson, sec- onded by Alderman Miinar and unanimously carried, to approve and enter into agreement. 2 0 CITY COUNCIL MINUTES - NOVEMBER 28, 1989 (b) DISCUSSION OF TRUCK TRAFFIC ALONG MCLEOD AVENUE AND SIXTH AVENUE N.E. TO /FROM BREMIX CONCRETE COMPANY Mr, Marty Barnes, Manager of the Bremix Concrete Company, reported that there would be no truck traffic on Sixth Avenue between 10:00 P.K. and 6:00 A.M. This action would reduce the traffic about 40% by using Hwy. 7 during this period of time. Following discussion, Alderman Carls moved to direct the City Adminis- trator to inform the petitioners that traffic would be reduced by 40%. with no loads hauled on Sixth Avenue N.E. between 10:00 P.M. and 6:00 A.M., and that next summer there would be heavy traffic because of Hwy. 7 East construction project. Notion seconded by Alderman Miinar and unanimously carried. (c) CONSIDERATION OF PROPOSED TEMPORARY ROUTE FOR DESIGNATED MULTI- PURPOSE RECREATIONAL TRAIL (DEFERRED NOVEMBER 14, 1989) Following discussion, Alderman Torgerson moved to approve the temporary route as set up within a two -week timeframe while other preparations are being made for the railroad right -of -way. Motion seconded by Ald- erman Mikulecky and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson, seconded by Alderman Niku- lecky and unanimously carried, to discontinue service at noon on Decen- ber 4 unless other arrangements had been made. (b) CONSIDERATION OF FINAL PAYMENT FOR VASTEVATER TREATMENT PLANT TO ROBERT L. CARR CO. AND ARCON INC. AND UPDATE BY PROJECT ENGINEER GEORGE NACDONALD OF DONOHUE & ASSOCIATES Engineer George MacDonald reported the projects had been brought to a close for Robert L. Carr Co. and Arcon Inc. They net the July 1, 1989 operation deadline and had gone through a one -year certification with the State. Following discussion, Alderman Mikulecky moved to approve the final payment. Motion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF RAILROAD CROSSINGS LEASES BETVEEN CITY OF HUTCHINSON AND DAKOTA RAIL, INC. The City Attorney reported that an agreement was reached with Dakota Rail; however, the State of Minnesota must approve it before any agree- ments are signed. Following discussion, Alderman Torgerson moved to table until a clearer 3 CITY COUNCIL MINUTES - NOVEMBER 28, 1989 0 picture is available of the railroad crossings situation. Motion sec- onded by Alderman Mikulecky and unanimously carried. (d) CONSIDERATION OF TEMPORARY SIGN PERMIT FOR BROWN'S GREENHOUSE TO ADVERTISE CHRISTMAS TREES The motion was made by Alderman Mlinar, seconded by Alderman Carls and unanimously carried, to approve the sign permit. (e) CONSIDERATION OF FULL -TIME CANINE PROGRAM AT POLICE DEPARTMENT Following discussion, Alderman Nlinar moved to defer to the budget meeting. Motion seconded by Alderman Mikulecky and unanimously car- ried. (f) CONSIDERATION OF CONDUCT POLICY FOR ELECTED OFFICIALS Following discussion, the City Attorney stated he would prepare a policy for review at the next Council meeting. (g) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON SCHOOL DISTRICT (WEST ELEMENTARY) WITH FAVORABLE RECOXNENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the condi- tional use permit and waive reading and adopt Resolution No. 9135. Notion seconded by Alderman Mikulecky and unanimously carried. (h) CONSIDERATION OF SKETCH PLAN SUBMITTED BY SAN MONTGOMERY (TWO MILE RADIUS) WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to reject the sketch plan for the reasons given by the Planning Commission. Motion seconded by Alderman Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that John Rodeberg had accepted the City Engineer position, with a starting date of January 29, 1990. The Council was informed that the firm of Short- Elliott - Hendrickson had completed its feasibility study of City Hall and the old fire station and was ready for a presentation to the City Council. It was the con- sensus of the Council to set a meeting for December 11, 1989 at 5:00 P.M. Administrator Plotz stated he bad obtained the prices to haul news- 0 papers, and it would be discussed at the budget meeting. 4 0 CITY COUNCIL MINUTES - NOVEMBER 28, 1989 1] It was reported that Linda Heaton had called the City Administrator re- garding the sale of wine and possibly other specialty liquors at her bed and breakfast establishment. Discussion followed whether she com- plied with the City ordinance and if this could be done in a residen- tial area. The question was raised whether the Council wished to meet on December 26, the day after Christmas. It was the consensus of the Council to cancel the second meeting in December and hold the organizational meet- ing on January 2, 1990. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls moved to rescind Resolution No. 7515, adopted September 13, 1983 which prohibited the purchase of Soviet -made liquor, by adopt- ing Resolution No. 9136. Notion seconded by Alderman Torgerson and unanimously carried. (c) COMMUNICATIONS FRO[ MAYOR PAUL L. ACKLAND Mayor Ackland reported he would be meeting with the new City Council member to review procedures, etc. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The notion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and authorize payment from the ap- propriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:20 P.K. 5 v0 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, DECEMBER 4, 1989 The meeting was called to order by Mayor Ackland at 5:00 P.M. The following were present; Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Piotz, Finance Director Kenneth B. Merrill, and various department heads. Director Merrill reviewed the proposed 1990 budget. Various department heads commented on the various cuts made in the budget. A motion was made and seconded to restore monies to the street department for crack filling, with the budget cuts from the following: $ 4,000 Cab for Equipment - Cemetery 2,200 Fax Machine - Finance Dept. 5,000 Christmas Decorations (Reduction) 1.000 Historical Society Contribution (Reduction) $12,200 3,000 Additional Reduction from General Funds - Contribution to Dry Dock Account $15,200 The motion failed. Then a motion was made by Alderman Carls and seconded by Alderman Torgerson to out $12,200, with the contingency that the $3,000 of addi- tional funding be assumed by either an increase in the school district's contri- bution and /or additional fundraising; if this is not possible, then from the contingency fund. The notion was approved on a 3 -2 vote, with Aldermen Carls, Torgerson and Mayor Ackland voting aye and Aldermen Mlinar and Mikulecky voting nay. A $2,500 item regarding the police canine unit was left in the 1990 budget, with a budget deletion of the paper shredder. However, the City Administrator was requested to resolve the situation concerning take -bone cars of the Fire Marshal and /or Police Investigator. The $2,500 in the budget included sufficient monies to purchase the dog, etc., as recommended by the Police Department. Regarding off - premises Christmas "For Sale" signs, the Council agreed to a per- mit for Charles Pulkrabek and Cindy Beadell, respectively. A motion was made by Alderman Carls, seconded by Alderman Torgerson and unanimously approved. Concerning the hospital's financing plan, a motion was made by Alderman Carls and seconded by Alderman Mikulecky to authorize the City to go to "Sealed Re- quests for Proposals" for hospital financing of up to $2,000,000. Motion unan- imously approved. The meeting adjourned at 9:45 P.X. 0 0 rar7n /041• {D{ U.S, NIa - All 7 ll ma.o auarxvdi c ... I Parlotl In whleh patmib hau.W I .11ilral CAD I IPNa.e coned any snort rat name.ro odar... mclWnp IIP Codal REPORT OF BUILDING OR `53 ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION tn,?SC) 27 9c 99 08e 1 C 26 7599 D2730 JAll CAHV1 BLOB OFFICIAL If your building permit system has changed, mark !XI appropriate box below and ssplaln In dpmmonts. CITY HALL 37 CASHINFTOY AVE YFST ❑ Discontinued issuing permits h11TCHINS0ll 55!`C hN ❑ Merged with another system ❑ Split iota two pr more systems ❑ Annexed land areas PLEASE COMPLETE AND MAIL THIS FORM ON OR BEFORE ❑ Had other changes Y c L_ 1CAO it no permits ware issued during this period, mark IXl in the box - -a ❑ Butaau oI tM Cmaos 1201 East Tan1h Ssrwl Instructions are included. For further assistance, call collect end return this form J,Hanonvllls, IN 47132 (301)763-7244, NEW RESIDENTIAL PRIVATELY OWNED PUBLICLYOWNED HOUSEKEEPING BUILDINGS Item Number of Valuation of Number of Valuation of No Buildings HunTarp Buildings Housin g construction construction unite Omit canto come bl Ibl It) lol 1st Ill 1 1 Single- family houses, detached Exclude mobile homes. 101 3 170,196 Single - family houses, attached - Seperated by ground to roof wall, -NO units above or bebw, and - Separate heating systems end utility meters. (Count each unit as a separate building) 102 Two - family building, 103 Three- and four family buildings 104 Five -w -moo family buildings 106 TOTAL — 6um of 107 -106 --..i 708 5 1 170-196 ltl� NEW RESIDENTIAL PRIVATELY OWNED PUBLICLYOWNED NONHOUSEKEEPING BUILDINGS Item Number of Valuation of Number of Valuation Of No Buildings g Rooms Buildings Rooms construction Omit cants construction Omit cants A) Ibl lei Id) (a) 11) Igl Hotels, motels, and tourist cabins (transient sccommotlstions only) 213 Other nonhousskeeping shelter 214 NEW NONRESIDENTIAL PRIVATELY OWNED ►UBLICLY aaaaaaaaal OWNED Number Valuation of Number Valuation of BUILDINGS Its Item of buildings conttruction omit cants of buildings construction Omit cents 7Amuss�ent, cM.ond nal W Ibl (c) Idl lei t 318 , 20 1 9,430 In decked) 321 as 1222 Hospitals end institutional 323 Offices, banks , and professional 324 Public works and utilities 325 Schools and other educational 326 1 30 000 Stores and customer services 327 Other nonresidential buildings 128 1 440 Structures other than buildings 328 2 23.320 A E ALTERATIONS, NS, AND PRIVATELY OWNED PUBLICLYOWNED Number Valuation of Number Valustion of CONVERSIONS Item NO of buildings construction Omit cents of buildings construction Omit cents It Ibl (c) to) (a) Residential — Classify additions of garages and carports in item 438. 434 6 60 700 Nonresidential and nonhousskeeping 437 64,240 Additions of residential garages and corport, (attached and detached) 438 n _rs e r- •• ° -�"s FLEASECONTINUE ON REVERSE SIDE �•+ 22 Permits - $358,326.00 Total Valuation // Q. <1) DEMOLITIONS AND PRIVATELY OWNED / BLICLYOWNED nAZING OF Item Number of Number of BUILDINGS No Builtlinps H Bin din a Housing L unit s hlel:s bl Ibl Icl Idl l$, house. 1.11.1hed and d.ucnedl oU I Two -temdy buildings BIB Three and four family buildings 71 i Five,or more family buildings 16481 Al other bwldmus and structures 16491 INDIVIDUAL PERMITS AU1 MORIZINU Cok&TAUi l UjK V%.LUku ATt tt"I'l 9`�u'U ; 91119 Please provide the following information for each permit authorizing construction valued at 4500,000 or more entered in sections I through IV. Ilem Number of No. from Description Name and address of Owner- ship Valuation sec. owner or builder Mark /XI construction Omit cane Housin g B °.ding. I —IV one eh.1� lei lbl Icl Idl lei lb 1 Kind of building _____________________ 1] Privet. S. .ddr... ----------------------------------- El ,to 8 Kind of buildinp --- -------- Private ----- Site addreN Kira of building _____________________ ________________________ 0Privars Rile atld n N ____ _______________________________ Publk a Kind of WiWkrp ____ _______________________________ She addreN ______ -- ----- ----- --- ------ -- ---- ------ ❑Public a KIrM of Wilding ____ _______________________________ ❑PrivNa ___ S u sddreu e Kind of Wiltlirq ____ _______________________________ __________________ She etldnN a Kira of Wildlrp ________________________ ___________________ ________________ ❑Privet Sha--------------------------------------------------------------- Cletiblic a RkM of WiWirp ------------------------ _ -------- Print She addreN ______ ---------------- _ ---------- (]PWIk a Kind of ildrrp ___________________________ ______ Element She addree t ---------------------- — - Elpuwlc a Comments An you ewers of any new parmithissuk Jurisdictions? . ® No Yes — PNes give additional information M comments. Name of parson to Contact regarding this report Tetaphone Title Ares code Number EKfeneion I OKMC Wr1L6 N1 Buildi Official 612 87- 151 210 I] u 0 MINUTES Tree Board August 3, 1989 Library Conference Room Members Present: Carol Brown, Murray Swensen, Virgil Voigt, Mark Schnobrich Guest: Jerry Brown DED UPDATE As of August 1st, 1989, 128 trees have been tagged for removal. This compares with: 110 -1988, 99 -1987, and 72 -1985. Mark Schnobrich commented that the ratio of city trees to private trees is three times greater in 1989 than in 1986. 1989 trees tagged: 93; private trees tagged -35. The possibility of contracting out some of the city trees is an option that will be looked into. :1411MiLN&I The employment of an adult flower person has resulted in a beautiful display of flower beds this year. The conditions of the flowers right now are excellent. 1990 BUDGET A budget of $5,000 was proposed for tree planting in 1990, MAIN STREET PROJECT Jerry Brown commented that the landscaping of Main Street via the Main Street Project may involve redesigning Fireman's Park rock design around the pond. Also with the installation of a fire sprinkling system for downtown businesses, the sidewalks will be torn up which would provide an excellent opportunity to landscape the downtown with trees and flowers. Meeting was adjourned at 6:30 p.m. Submitted by, Mark Schnobrich MINUTES HUTCHINSON AIRPORT COMMISSION Meeting Monday, November 27, 1989 Meeting called to order at 8:00 p.m. by Chairman Doug McGraw. Members present: Chairman Doug McGraw, Mark Lopac, Dennis Kahl, and Dave Skaar. Members absent: John Miller and Mayor Paul Ackland. Motion made by Dave Skaar, seconded by Dennis Kahl that the surplus dollars from the 1989 budget be carried over to fiscal year 1990 budget. Pass unanimously. Ken Merrill discussed the proposed 1990 budget cuts with Commission. Next Commission meeting is scheduled for January 29, 1990 at 8:00 p.m. in the City Council Chambers at City Hall. Meeting adjourned at 9:30 p.m. Report submitted by Doug Meier. 1] 0 a, (3) BURNS MANOR MUNICIPAL NURSING HOME Minutes - October - 1989 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, October 26, 1989 in the Chapel at Burns Manor. Vice Chairman Jim Mills called the meeting to order. Members present: Kay Peterson Elaine Black Archer Nelsen Marge Putney Pat Mikulecky Jim Mills Robert Koepcke Guests: Dorothy Lundberg Laurie Pearson Press: Jane Hodgins, Hutchinson Leader Shane Stenberg, KDUZ APPROVAL OF MINUTES: A motion was made by Pat Mikulecky and seconded by Marge Putney to approve the minutes of the September 28, 1989 Board Meeting. All in favor. Motion carried. FINANCIAL REPORT: A. Financial statements were discussed. B. Ancher Nelsen reviewed the Accounts Payable. C. Paid $4,000.00 to Marco Business for new copier lease expenses. D. City Ordinance 2.57 is still under consideration by the City Council and Attorney Barry Anderson. Discussion followed as to possibly moving the board date to earlier in the month to get bills paid on time. Robert Koepcke will consider this as he drafts revised language for the City Attorney. A motion was made by Kay Peterson and seconded by Pat Mikulecky to pay routine charges without board approval. All in favor. Motion carried. COMMITTEE REPORTS: A. Capital Fund: Bills forwarded to Ken Merrill. Lundeen Floor Covering Inc. $6,466.77, Design Dimensions $5,000.00, Macki Painting & Decorating $5,850.00 , and Asbestos Control Management Inc $3,414.90 . A motion was made by Elaine Black and seconded by Kay Peterson to pay these bills. All in favor. Motion carried. Laurie Pearson reported on the status of Phase I remodeling. East resident rooms will be completed in mid December. Annex resident rooms done by mid April, 1990. B. Employee Committee: Board received committee minutes. Discussion followed. C. Quality Care: Marge Putney gave a report on the October 3, 1989 meeting. The next meeting is November 14, 1989. -�/ -�?, (Z/) October Minutes Page 2 D. Jim Mills reported on $500.00 left over from the disbanded Dollars for Debt Program and how this could be used for nursing training. Robert Koepcke and Jan Luthens will develop a formal request to this program. OLD BUSINESS: A. State Survey: Plans for correcting state surveyed deficiencies have been sent to the State. Approved plans from the State will be pasted. B. Accountants: Charles Bailley and Company will continue as Burns Manor Accountants. C. Telephone PA System: In the process of installation. Telephone Company is providing five new phones along with Public Address system. This will update the phone system. D. Hutchinson Community Hospital: Phil Graves and Robert Koepcke are continuing "exploratory" meetings with consultants on cooperative venture ideas. Energy Audit was done but no report was available at this time. Laurie Pearson discussed construction progress and additional costs for changes in plans. No architect was hired prior to these changes; Design Dimensions has and will sketch the remainder of the renovation changes, including full basement modifications with an addition for kitchen storage, refrigeration and shipping /receiving area. Discussion was held with consensus that these changes should be sketched to allow for phased construction. A motion was made by Ancher Nelsen and seconded by Elaine Black to authorize Robert and Laurie to solicit bids from architect and engineer, for these complete renovation plans. Bids will be evaluated at the next meeting. All in favor. Motion carried. Marge Putney will review invoices in November. A motion was made to adjourn by Kay Peterson and seconded by Marge Putney. All in favor. Motion carried. There being no further business, Jim Mills adjourned the meeting. The Burns Manor Board of Director will meet Thursday, November 30, 1989 at 12:00 noon in the Burns Manor Chapel. Respectfully Submitted: Robert Koepcke, Secretary by: Linda M. Davison, Assistant ATTEST: ncner Nelsen, Chairman To the !P.TY..COUNC I L . ......... .... .............. .......... . .......... . . ............... I .. ........ of the Of- Hgigjml'.:SO-N .......... . ..... in the co"tv of .. ....... . ..... hICJEOU LEO.. q. .... . ..... - . .. .... . ........ -'.' State of %Thee undersigned owner whose address, k here* applies fora ps�jg go PLOW AND REMOVE snow W1.7 I QL,) "Pon that certain tract of land described Lot ................... plat or addition -., ... ............ .. . ....... - .......... ; addr"s., which is of the following size and area; width ......._...._.___....__......_. /esd; lenith area -,-.WI711IN TIM CITY LIMITS .. .... and hereby agrees that, in case s"eh permit is granted that all work uhleh shall be done and all �t . the lials which shall be used shall comply with � plans and 'PwifLoation, therefor herewith submitted and with all the OrdLman4tS of said .-..-CM OF H.UCHINSON aPPZLcable thereto. ... . ...... 'f"Plnl fullhar ajf,,- to pay fees or Ws"anfti, at the ii and in the .is 8p follows: � specified a �; Owur To jhe.-..CI:jT-.C.0L.9.C-I L of the ...... .. . ......... HUTCliINSON . ...... of..., I. ....... - ............. .. ...... . . . --in the County Of . ..... . state of Minnesota: The undersigned Owner Whose address C9 he v r applies PLOW AND REMOVE SNOW WITH fO upon that certain grad 't dt$cribed as follows: Lot .... . .. . . ......... plat or which is of the /0110wini else and area; wLdth ....... .... . .... ...... zeftItA feet; area THE CITY LIMITS and hereby aQrw that, in oars such Pe'"di is granted, that all oak which shall be done and all xnataliaze Which shall be "'d shall comply with Ow Plane and 'F'df,,,tjn, I therefor herewith submitted and with all the ordinaneas of eald.—LIM—OUlgic—HINSON applicable thereto, "ippilean' fu"h"' agrees 10 pay fees or assessments at the time and In the a,nosentr spociM follow: ?w To 0..CITY.COMUL____- ._.__......_. ... ................. .... ..... ._....._._.._.__—_....- of the —CITY .. . . . ............ . ..... ...... . of ............... NC..LEQD . ...... .... .. ... .. .... . .... �' state of Jrir. 1. A . a . o . I . a . ... . .... . _. ................ . in 9ha County The undcrag Owner whom address REMOVE -tr Ck cd 4 ✓ uPon that certain tract of land described as follows: Lot Plat or additi . . ............ . . apPlia for a permit PLOW AND Block which is of the following sire and area; width.. area WITHIN THE CITY LIMITS ... .... �fmf; lenith . ...... . feel; .. ............ ... - and hereby aff,ea, that in case such Permit is pranced, that all work which shall be done and all materials which shall b; weed shall ou,nPly with the plane and opwilEation, I the"ClOr herewith submitted and with 221 As ordinances of said CITY.Rt applicable thereto "PPU'^g 11104'r agrees 0 pay fees a, js,,,nsftfg at the and in the aena�nt' follows: 'd spool $1.00 vwner To ths.-91:1Y of the . ......... tha County of owner whose address it-- 4PQA that certain bad of land described . as follows: applies for a peo'n" go—LL-09 AND — Blook Plot or addition...___,_,_ address. which area —.!L?—Nj�.THE CITY LIMITS and hereby airm that, in ease 8b,ch permat to that all work which hall be dans and .11 "'r4alf Which shall be Used shall ,Wly afth 41"t I plane and spo"Ifle"t"' a'"Aw h4sll" 1161WIld and with all as ordinaues of o." CkpPlicabse thwvt& -LIMCIF HVrCHIN SM 141,4pplidang f4r4her agrees 40 PaY It" or asmornwals at gh, lima and 1, &* -m--ft dPwijfed ai Us: -, �,Z�103071" r To -LO-UM � . ............ Slags Vtnnw rh'"aderstifted owner whose imstdreas PLOW AND REM OV E SNOW ITH uPon that certain ""g of land described as follows: Lot......_....__. Blook Plat or addit ion..____..._...... .._..._...__._......__..._..._. which is of the P110-1-1 It" and area, width... .................._._..._Josh lenith area _YLTTN.- THE .. CITY LIMITS . ............. ..... and hereby agrees that, in ease sash permit is granted, that all work which shall be do and all 'nage done ridlf which shall be used shall omnply with the plans and opecifloafiam, jAc"fa, herewith submitted I and with all the ordinanes, of mj& Cj RF_Htrr(NINSON applicable ikereto. 4PPIloaxt further agrees to pay foes a, mu,,nsj, at the Was and In as amawais Pd)W as /Ouaws: Owner T, she ...... jCtU_COINCIL of the county of State atXinnesoea: 0 WITH or" whose address 30, sr UPOA that "plain tract It Z,,d d,,,i&d as Lot Plat or applies f, . p,,,u to. PLOW AND .Z_.�..�.. � &)atk -d..�...1J ti which Is 0/ the following sees and area; Imith- arm ,WITHIN IN THE CITY LIMITS ..... .. and hereby airms, that. rnagarial, which A.0 b, in sa's such per"'it is #Mnt&L A41 OU we"k whisk A-U bs dons, and all Used shall am"Ply with the Piave "a X-110-1th submitted and with all the 041mamm If said. CITY. OF HurcHiNsm appumbid thawk v4pplioanj two— """' to pay foes or amml4fXif 91 the urns and In Ad agnwig jpwjjW or fullmo: $1.00 0 Owner of the .._S1.TY__.. ��..cf..._HUTp11550N .�.`.`in the County of YU undereijna owner whose address 4 S_�!G7ar es ---___ •�•' -- ___hereby appHu Jer a permit W PLOTS AND ' REMOVE SNOW WITH upon that oertafn tract of to nd described as follows: plat or addit ion._ address___ _ which to of the following sire and area: width._.______.__.._.. Jut; area _WITNIN THE CITY LIMITS `•`_- __�_a_ —.. _, and hereby &pray that, in care eueh permit to ranted, that all work which shall be done and all makriale whkh •hall be used shalt comply with the plans and specifloaitose therefor Asp= A Submitted and wdth all the ordinaaeer o/ said_ CITY OF HUICHINSON applicable thareta - dP JoltowrPlkant further aim" 'a •pay fees W asesesmenk at the time and In the amounts rpwifkd ar : 51100 Owner m � To the _ .CItx.000VCIL_.._....— ...... -.............................. __. of the..._.C1T]_�•.— •-- _.____ of HUTCHI \SOY- .._ln the County cf • H.G Q.R.�__._.._._._._...., State Of .Uinm eam. The wndenilmd owner who" address ia�.. , "• _harepttar f rmit to PLOW Aug REMOVE SNOW WITH -- upon 'hat aartain ernet of land descried as follows: Blak..r.._.-- _.._.._. Flat or whkh is of the folkwfni Sire and area; width._.. ful: knpth...... area `WITHIN THE CITY LIMITS _ -•- ful; and hereby agrees that, fn case ruck permit k granted, that all work wA kk shat! __; material• h" 'hall be uead thatl comply a i the plant and r be done and all PeciftmKoae therefer. herewith Submitted and with all the ordina" of raid CITY OF HUICHINSON applicable thante• /alkwr,Al�nt further agrees to Pay or assessments at the time and !n the amounk —_� $1.00 rpacthfed m the County of State of .dlinnaola: The wndsrsifneyi owner whess addrea L_...[- .__Q_,r .�v. ? Q —� PLOW —AND J,areby applies fora permit to ' REFfOYE SNOW WITH '- upon that up"" bate of land described as follcus: Lot..__.____- -_; Block.__._._.._..__ —.. -. ; Flat or addition addrea._. which L of the following size and area; width._._..._...._._.,,._.. ...... 4"j; r._..._ feet; yze NITHIN THE CITY LIMITS�. and hereby airs that, in Bate each perm!! V p.ankd, that all work which shall be dons and all maleriala which shall be used shat! comply with t/u plans and speei ftoatioM therefor herewith submitted and with all the ordinances of said CITY OF HU'CININSON - applicable thereta. dpPli"ant further agrees to .pay fees or a+saemants at the time and In the arnounta Pcijld as follows: $1.00 To lhs._LfT COUNCIL wur of il:c. — =T%,_,. n HUTCHISSON )_._ the County r/ MC. 9A..___. —�__.• state of minnstota: - The undeni g nod ownr whose s addr�4B u _ �-!• -� w.•t2��_ a WITH upon that certain tract of land described as follows: Lot.___._—_ _; Block_ Plat which Is of the foticudng size and aria; uddlh._..____..vfest; tenglh area _WITHIN THE CITY LIMITS . and hereby agrees that, In ease such permit it granted, that all work which shall be dons and all enalertate which shall be used shall comply wlth the plans and speciftenticas therefor herewith sabmitted and with an the ordinaries of said CITY OF HUTCHINSON applicable themes dPPHeant further agrca !o pay fees or anessments at the Nme and in the amounts spwj&d d follows: $1.00 VV\ ro DECiSFn 9 1J AFFIDAVIT �I EFFECTIVE APRIL 1, 1989 AM OVER 65 YEARS OF AGE, OR I AM 0"! DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: FAMILY SIZE rl 2 INCOME $?,560 $9,180 THE STANDARD CHARGE OF $11,05 FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTIO" OF THE CHARGE TO $1,50, SIGNATUREt STREET ADDRESS f • FOR OFFICE USE ONLY To: WATER DEPARTMENT DATE DATA CHANGE To: CITY COUNCIL ACCOUNT NUMBER COUNCIL ACTION: APPROVED 0 DAT DISAPPROVED EFFECTIVE APRIL 1, 1989 AFFIDAVIT AM OVER 65 YEARS OF AGE, OR I AM OP! DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: F^,MILY SIZE 2 INCOME ` $?,560 $%180 THE STANDARD CHARGE OF$11,05 FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1,50, SIGNATURE &_ Gr STREET ADDRESS FOR OFFICE USE ONLY To: WATER DEPARTMENT DATE DATA CHANGE ACCOUNT NUMBE To: CITY COUNCIL COUNCIL ACTION: APPROVED DATE DISAPPROVED 4 -L' 0 OVER THE COUNTER SALES • Cashwise Shopko Davison Grocery K Mart More 4 Sid's Foods Erickson Freedom Stations (2) Coast to Coast Westside Grocery Amoco SuperAmerica Total Mart III One Stop Gas & Grocery Municipal Liquor Store George's Food -N -Fuel VENDING MACHINE SALES 3 M Tape Plant Crow River Country Club 3M Magnetic Media VFW O'Toole`s Pub Elks Lodge American. Legion Prairie House Inc. Little Crow Bowling Lanes Country Kitchen Plowman's Inc. Hutch Cafe NO LONGER SELL CIGARETTES Happy Chef 7 -West Wash & Dry HAVE NOT RECEIVED PAYMENT Peter's 7 West Inc. Tom Thumb Food Market Mike's Mobil Service SouthTown Mobil Carol's Cafe The Sheep Shedde Carquest Auto Parts Inc. County Market • Gold Coin Chinese Restaurant 1990 Cigarette License Payments - December 12, 1989 ,,// - d , 0 0 * *Ritzco, Attn: Julie, 2365 Commerce B1vd,Mound 11N 55364 '4,?d-5 13.( 11-d. 1990 CIGARETTE LICENSES Peter Brynildson Defer s 101 1st Ave. S.E. K. E. Aus, llgr. K Mart Corporation 1090 Hwy. 15 S. Curt Bradford Prairie House, Inc. Hwy. 15 S. Miriam Rahn 7 West Inc. Hwy. 7 West Wallace Pettit, Pres. Tom Thumb Food Market 1115 Hwy. 7 West Michael J. Commerford Mike's Mobil Service 105 Main St. N. Michael J. Commerford Southtown Mobil 903 Hwy. 15 S. Jean C. Davison Joyce Reiner Davison North Side Grocery 578 Prospect Carol Fransen Elks Lodge No. 2427 Carol's Cafe 225 Washington E. Dennis Hanson The Sheep Shedde 40 Main St. N. Hwy. 7 East Lance Heaton Ward Haugen West Side Grocery 502 Harrington St. R. C. Hornick Carquest Auto Parts Inc. One Stop Gas & Grocery 107 1st Ave. N.E. 4th Ave. Sid Grams R44-4W4 Z,A- 3 1'C— NW & N. Main 242 Main St. S. Eric Johnson Walter L. Kelley County Market Hutch Cafe 1105 Plaza 15 Ralph Kerr V.F.W. Post #906 122 Main St. S. 247 1st Ave. S.E. David Kramer F.H. Schmeling Coast to Coast Junction Amoco 105 E. Washin g ton Brad Larson Little Crow Bowling Lanes Inc. N. Main & 4thN.E. Hwy. 7 West Willian C. Leung Gold Coin Chinese Restaurant 45 Main St. N. Charles Nelson, Mgr. Hutch. Mun. Liquor Store 117 Main St. N. Glen Bloomer 3M Magnetic Media Hwy. 22 S. Mark J. Peterson Erickson's Oil Products 1100 Hwy. 15 S. Scott Plowman Plowman's Hwy. 7 West Brian L. Reckow, Mgr. Crow River Country Club Box 9 Cliff Roiger, Mgr. American Legion Post 96 35 2nd Ave. S. Bruce Santelman Country Kitchen Hwy. 7 East Mark J. Peterson * *Clayton Erickson Oil Products 11 4th Ave. N.E. Shoutz Thomas P. Frederick 7 -West Wash & Dry Hwy. 7 West George M. Thelen Happy Chef George's Food -N -Fuel Hwy. 7 West 600 Adams S. Thomas Williamson Keith Weber More 4 140 1st Ave. S.E. Curt Borzik 3M Tape Plant Shopko Hwy. 22 S. Myron E. Wigen, Jr. Wigen Chevrolet 1065 Plaza 15 S. Hw y . 7 East Don Wetter (St. Cloud) Cash Wise Foods S. Hwy. 15 y1 Y�SkWait-@f- Zap -f,- �'T1(4 R.A. Jensen, Pres. SuperAmerica #4315 1210 Hwy 7 W G. John Kiland * *Ritzco O'Tooles Hwy 15 S. Plaza 15 POPCORN STAND PERMIT: Total Mart III 640 Hwy 7 E. Mark Mcrr—avi Popcorn Stand 831 2nd Ave. S.W. "Mailing Address: Rt. 2, S.W. Corner of Public Square Box 51, Dassel, Fill 55325 (No delivery at business) Cash Wise Foods - Hutchinson SuperAmerica Station #4315 Coborn's Inc. SuperAmerica Mr. Don Wetter, Exec. V.P. PO Box 391 P.O. Box 6146 Ashland, KY 41114 1455 E. Hwy. 23 Attn: JoAnn Miller St. Cloud, MN 56302 * *Ritzco, Attn: Julie, 2365 Commerce B1vd,Mound 11N 55364 '4,?d-5 13.( 11-d. 0 E PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, DECEMBER 7, 1989 PUBLICATION N0. 4074 NOTICE TO ALL CITIZENS OF HUTCHINSON PROPOSED INCREASE IN PROPERTY TAXES FOR 1990 The City of Hutchinson is proposing to increase total property taxes to be collected for 1990 by 11.3% over the 1989 taxes. Total amount proposed: $2,535,579 This increase is not necessarily due to a decision by the City Council to increase spending. The state of Minnesota has shifted aid from cities to school districts, and part of the increase may be due to a decrease in state aid to Hutchinson. This amount is proposal only. All Citizens of Hutchinson are invited to attend a public hearing where the City Council will discuss the proposed increase. The council will vote to approve or disapprove this amount at the hearing. Please come and give the Council your opinions on this proposal. PUBLIC HEARING DATE: December 12, 1989 HOUR: 8 p.m, PLACE: City Council Chambers 37 Washington Ave. W. Hutchinson, Minnesota Summaries of the city's proposed 1990 budget are available for review at the Hutchinson City Hall. Persons unable to attend this hearing may send written comments to the Council at the above address. For more information, call the City Finance Director at 587 -5151, 8 a.m. to 5 p.m., Monday - Friday. RESOLUTION NO. 9144 RESOLUTION APPROVING 1990 TAY LEVY, COLLECTIBLE IN 1990 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA: THAT the following sums of money be levied for the current year, collec- tible in 1990, upon the taxable property in said City of Hutchinson for the following purposes: General Fund - General Revenue Library Debt Service G.O. Bonds - Special Assessment 1979 - 40,000.00 1980 - 65,000.00 1981 - 75,000.00 1982 - 50,000.00 1983 - 120,000.00 1984 - 65,000.00 1985 - 75,000.00 1986 - 65,000.00 1987 - 102,100.00 1988 - 125,000.00 Debt Service G.O. Bonds - Fire Hail G.O. Bonds - Library G.O. Bonds - Pool & Gymnasium $1,432,483.00 70,496.00 782,100.00 101,300.00 85,900.00 63,300.00 $2,535,579.00 Provision has been made for payment of the City's share of Public Employee Retirement Association's contributions for the ensuing year. BE IT FURTHER RESOLVED: THAT there is a sufficient sum of monies in the Debt Service Funds of the City, together with the above Debt Service Fund tax levy, to pay principal and interest in 1990 on all outstanding bond issues, and the deferred annual tax levies previously certified to the County Auditor are hereby canceled, and replaced by above debt service tax levy. The City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of McLeod County, Minnesota as required by law. Adopted by the City Council this 12th day of November, 1989. ATTEST: Paul L. Ackland, Mayor Gary D. Plotz, City Administrator q, RESOLUTION NO. 9145 RESOLUTION ADOPTING THE GENERAL FUND FOR FISCAL YEAR 1990 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT the Annual General Fund Budget of the City of Hutchinson for the fiscal year beginning January 1, 1990, which has been submitted by the City Administrator and modified and approved by the City Council is hereby adopted; the totals of said budget and the major divisions thereof being as follows: OBIBRAL FUND REVENUES AVAILABLE CURRENT REVENUE is Taxes $1,518,179.00 Licenses 18,950.00 Permits 75,500.00 Fees 15,800.00 Inter - Governmental Revenue 1,476,380.00 Fines 45,500.00 Charges for Services 514,699.00 Collections for Other Agencies 250.00 Miscellaneous 122,600.00 Transfers from Other Funds 426,000.00 TOTAL AVAILABLE $4,231,858.00 REQUIREMENT APPROPRIATIONS Personal Services $2,651,719.00 Supplies 288,688.00 Other Services A Charges 921,854.00 Miscellaneous 27,220.00 Capital Outlay 113,760.00 Principal and Interest 53,287.00 Other Expenses 175.330.00 TOTAL APPROPRIATIONS $4,231,858.00 Adopted by the City Council this 12th day of December, 1989. ATTEST: Gary D. Plotz, City Administrator Paul L. Ackland, Mayor /' 0 RESOLUTION NO. 9146 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT the annual budget of the City of Hutchinson for the fiscal year beginning January 1, 1990, which has been submitted by the City Administrator and modified and approved by the City Council, is hereby adopted; the totals of said budget and the major divisions thereof being as follows: WATER /SEWER /REFUSE FUND Revenues Charges for Water /Sewer/Refuse $2,352,503 Interest Earning 160,000 Other 21,000 Total $2,533,503 Expenditures Refuse Service RESOLUTION ADOPTING LIQUOR FUND, WATER /SEWER /REFUSE FUND Personnel Services AND CENTRAL GARAGE FUND BUDGETS FOR FISCAL YEAR 1990 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT the annual budget of the City of Hutchinson for the fiscal year beginning January 1, 1990, which has been submitted by the City Administrator and modified and approved by the City Council, is hereby adopted; the totals of said budget and the major divisions thereof being as follows: WATER /SEWER /REFUSE FUND Revenues Charges for Water /Sewer/Refuse $2,352,503 Interest Earning 160,000 Other 21,000 Total $2,533,503 Expenditures Refuse Service 5 452,300 Water Operation Personnel Services 103,501 Supplies, Repair, Materials 53,300 Other Services, Charges 118,750 Miscellaneous 163,900 Capital Outlay 255,178 Debt Service 313,850 Other 23,000 1,031,479 Sewer Operation Personnel Services 210,557 Supplies, Repair, Materials 70,800 Other Services and Charges 216,585 Miscellaneous 452,100 Capital Outlay 6,000 Debt Services 685,075 Other 23,000 1,664,117 Total -- - $3,147,896 r� S=Q, RESOLUTION 10. 9146 PAGE 2 LIQUOR FUND Revenues Product Sales $1,326,195 Interest 6,500 Total $1,332,695 Expenditures Personnel Services 3 140,959 Supplies, Repair, Materials 2,800 Other Services and Charges 37,200 Miscellaneous 6,000 Transfer 110,000 Other Disbursenents 1,017,400 Other 26,800 Total $1_341_159 • CENTRAL GARAGE FUND Revenues Charges for Labor /Parts/Vebicle Rent 3 218,946 Interest 16,000 Other 24,300 3 259,246 Expenditurea Operation (Includes Capital Outlay) Personnel Services 3 41,605 Supplies, Repair, Materials 44,725 Other Services, Charges 25,550 Miscellaneous 87,230 Capital Outlay 173,500 Other 3,000 Total $ 375,610 0 RESOLUTIOI 80. 9146 PAGE 3 BE IT FURTHER RESOLVED: THAT the City Administrator be directed to cause the appropriate accounting entries to be made in the books of the City. Adopted by the City Council this 12th day of December, 1989. Paul L. Ackland Mayor ATTEST: • Gary D. Plotz City Administrator �J 0 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -01 Publication No. 4052 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of T.H.7 Service Road from Third Avenue N.W. to the East End of the Present Service Road by the Construction of Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $80,000.00, with and estimated $809000.00 Assessable Cost, for the total estimated cost of ;160,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 _ City AdiAnistrahr PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS BRAKING, i11IM= You ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INPORMED OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S - REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90_01 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -01: T.H. 7 Service Road from Third Avenue N.W. to East end of present service road by the construction of watermain, storm sewer, grading, gravel base, curb and gutter, surfacing and appurtenances. Appurtenances: Construction Cost $ 1109000.00 Engineering E 10,000.00 Fiscal and Miscellaneous $ _ 10 000.00 Land Acquisition $7— 20,000.00 Capitalized Interest $ 10,000.00 ESTIMATED TOTAL ------------------------------ $� 160,000.00 Assessable Cost Deferred Assessable Cost City Cost E_ 80,000.00 0.00 0,000.00 ESTIMATED TOTAL ------------------------------ $ 160,000.00 WOSAW 40• Marlow V. Priebe Consulting Engineer MVP /bb 0 0 E BRADFORD & PROCHNOW MALUNG ADDRESS. RD, BOX f3o ATTORNEYS AT LAW HUTCHINSON MN 55350 LJBRAR}7 SQUARE FAST TELEPHONE AdhCUR M. BRADFORD 73 HASSAN STREET SOUTH (6fz) 587 -1710 AN K. PROCHNOW FAX NUMBER LENORE L. FLAN HUTCHINSON, MINNESOTA 55350 (612) 587 -7917 December 12, 1989 Hutchinson City Council City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Project # 90 -01 9 F i Gentlemen: Please be advised that the undersigned represents Hutchinson Manufacturing & Sales, Inc. After consultation with the City Administrator concerning the above captioned matter, it has been agreed to continue the hearing scheduled for December 12th. It is my understanding that the City will be gathering further information and will contact me regarding further proceedings. Very truly yours, BRADFORD & PROCHNOW D K. Pi chnow DKP:cap 0 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -02 Publication No. 4053 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8:00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Colorado Street from 7th Avenue N.W. to 8th Avenue N.W. by the Construction of Watermain, Sanitary Sewer, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $0.00, with an estimated $106,000.00 Assessable Cost, for the total estimated cost of $106,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 e _ --------------- City Ad nistrdtor PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WH6THEB YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S - REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -02 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -02: Colorado St. from 7th Ave. N.W. to 8th Ave. N.W. by the construction of watermain, sanitary sewer, storm sewer, grading, gravel base, curb and gutter, surfacing and appurtenances. Appurtenances: Construction Cost $ 82 000.00 Engineering ; 000.00 Fiscal and Miscellaneous U,000.00 Land Acquisition 0.00 Capitalized Interest —8-0-00! ESTIMATED TOTAL ------------------------------ $ 106,000.00 Assessable Cost Deferred Assessable Cost City Cost $ 106,000.00 $ 0.00 $ 0.00 ESTIMATED TOTAL ------------------------------ $ 1069000.00 WOW& *►- Marlow V. Priebe Consulting Engineer MVP /bb 0 0 WORLD TRAVEL 9 30o Vest Lit yield�e. P.O. D nox 1313 \V.11mnr, Minnesota 56201 Pone (612) 235 -6660 To: Gary Plotz, City Administrator December 4, 1989 From: Lorne Helland, Triple H & 0 RE: Project 1190 -02 Dear Gary: We would like to go on record as being opposed to the opening up of Colorado Street at this time. We are working with a developer for that area and he would like a year to get his plan put together. Please advise what we can do to delay any decision at this time. ,23456 T& Sincerely, m Lorne Helland PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -03 Publication No. 4054 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Delaware Street by the Construction of Sanitary Sewer and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $20,000.00, with an estimated $10,000.00 Assessable Cost, for the total estimated cost of $30,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. • Dated: November 27th, 1989 City Admi istratbQ • PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WffgrM YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S - REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -03 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT N0. 90 -03: Delaware Street by the Construction of Sanitary Sewer and Appurtenances. Appurtenances: Construction Cost E_ 24,000.00 Engineering =_ 2,000.00 Fiscal and Miscellaneous '` 2,000.00 Land Acquisition # 0.00 Capitalized Interest 2,000.00 ESTIMATED TOTAL ------------------------------ $ 309000.00 Assessable Cost Deferred Assessable Cost City Cost $�___ 10x000.00 0.00 -- � ESTIMATED TOTAL ------------------------------ $� - -- 30,000.00 Marlow V. Priebe Consulting Engineer MVP /bb • i i PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90_04 Publication No. 4055 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8:00 P.N. on the 12th day of December, 1989, to consider the making of an improvement of McLeod Avenue and College Avenue from Main Street to Oak Street and 5th Avenue N.E. from Bluff Street to T.H. 7 East by the Construction of Sanitary Sewer and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $35,000.00, with an estimated $5,000.00 Assessable Cost, for the total estimated cost of $40,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th 1989 L r,� r _ �l _ City Admiratorr -- PLEASE NOTE: IT I3 IMPORTANT THAT YOU ATTEND THIS HEARING, NMMM YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S- REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -04 I have studied the followiig areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -04; McLeod Avenue and College Avenue from Main Street to Oak Street and 5th Ave. N.E. from Bluff Street to T.H. 7 East by the Construction of Sanitary Sewer and Appurtenances. Appurtenances: Construction Cost $� 31,000.00 Engineering $_____ 3,000.00_ - y Fiscal and Miscellaneous $__ 3,000.00 Land Acquisition $ —_ 0.00 Capitalized Interest $----____ 3,000.00 _ ESTIMATED TOTAL ------------------------------ $ -- -` 40,000.00__ Assessable Cost $ 5,000.00 Deferred Assessable Cost $— 0.00 City Cost $ ,000.00 ESTIMATED TOTAL ------------------------------ $_ 4-0-1-000.00 Marlow V. Priebe Consulting Engineer MVP /bb {ifs 0 0 0 0 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAT, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -05 Publication No. 4056 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.K. on the 12th day of December, 1989, to consider the making of an improvement of Carlisle Street from 6th Avenue to South Termini by the Construction of Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $4,000.00, with an estimated $36,000.00 Assessable Cost, for the total estimated cost of ;40,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 City Admin trator- PLEASE NOTE: IT IS IMPORTANT THAT TOO ATTEND THIS HEARING, vwrm TOO ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN HE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S- REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -05 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -05: Carlisle Street from 6th Avenue to south termini by the Construction of Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances. Appurtenances: Construction Cost # 319000.00 Engineering #_ 3,000.00 Fiscal and Miscellaneous —_ $7- 3,000.00 31900.00 Land Acquisition __ _ # 0.00 Capitalized Interest # 3,000.00 ESTIMATED TOTAL ------------------------------ — 40,000.00 Assessable Cost # 36,000.00 Deferred Assessable Cost # 0.00 City Cost # 41000.00 ESTIMATED TOTAL ------------------------------ #_ 40,000.00 ;Wool& 00. Marlow V. Priebe Consulting Engineer MVP /bb is 1] 0 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -06 Publication No. 4057 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8:00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Florida Street and Illinois Street from T.H. 7 to North Termini by the Construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $50,000.00, with an estimated $60,000.00 Assessable Cost, for the total estimated cost of ;110,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 _ . Cittr r -- PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, VMCTMM YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INPORMED OF A TRUE REPRESENTATION OF OPINION. 11 ENGINEER'S - REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -06 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -06: Florida Street and Illinois Street from T.H. 7 to North termini by the Construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and Appurtenances. Appurtenances: Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest ESTIMATED TOTAL---------- - - - - -- Assessable Cost Deferred Assessable Cost City Cost 72,000.00 6 000.00 ,000.00 20 000.00 ,000.00 110.000.00 $ 60,000.00 $ 0.00 $ 50,000.00 ESTIMATED TOTAL ------------------------------ # 1109000.00 Marlow V. Priebe Consulting Engineer MVP /bb 0 0 0 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -07 Publication No. 4058 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Hilltop Drive, Pauls Road, Lindy Lane, Mark Drive and Garden Road by the Construction of Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $80,000.00, with an estimated $250,000.00 Assessable Cost, for the total estimated cost of $330,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHKTHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S - REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -07 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -07: Hilltop Drive, Pauls Road, Lindy Lane, Mark Drive and Garden Road by the Construction of Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances. Appurtenances: Construction Cost #_ 270,000.00 Engineering _ _ # 20,000.00 Fiscal and Miscellaneous $7- 209000.00 Land Acquisition _ # __ 0.00 Capitalized Interest # 20,000.00 ESTIMATED TOTAL ------------------------------ #_ 330,000.00 Assessable Cost Deferred Assessable Cost City Cost # 250,000.00 # 0.00 # 0,000.00 ESTIMATED TOTAL ------------------------------ # - -- 330,000.00 Woo& 0 Marlow V. Priebe Consulting Engineer MVP /bb 0 0 i -�_-� (7) 9 .1�ass� D F O 19399T�H I U 0 Tel-/ Ken 8 Marcy San rnan 1263 Venue G..: Mesa, AZ NO I a' �L �-�f _r r J n 0 E PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90_08 Publication No. 4059 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Monroe Street from 1st Avenue to Fair Avenue and 1st Avenue, 3rd Avenue, 4th Avenue, 5th Avenue and Fair Avenue from Adams Street to Monroe Street by the Construction of Grading, Gravel Base, Curb and Gutter, Watermain, Water Services, Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $170,000.00, with an estimated $280,000.00 Assessable Cost, for the total estimated cost of $4509000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 City A inistr r PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, VMTRBR YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORM OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S - REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -08 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -08: Monroe Street from 1st Avenue to Fair Avenue and 1st Avenue, 3rd Avenue, 4th Avenue, 5th Avenue and Fair Avenue from Adams Street to Monroe Street by the Construction of Grading, Gravel Base, Curb and Gutter, Watermain, Water Services, Surfacing and Appurtenances. Appurtenances: Construction Cost $ __ 360,000.00 Engineering $7- ___ 30,000.00 Fiscal and Miscellaneous �` 30,000.00 Land Acquisition 0.00 Capitalized Interest $_ 30,000.00 ESTIMATED TOTAL ------------------------------ 5___ 450,000.00 Assessable Cost ; 280,000.00 Deferred Assessable Cost a 0.00 City Cost # 1T0,000.00 ESTIMATED TOTAL ------------------------------ E_ - -_ 450,000.00 Marlon V. Priebe Consulting Engineer MVP /bb 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: December 12, 1989 TO: Mayor & City Council FROM: Marilyn Swanson,_ Admin. Secretary_ _ _ SUBJECT: Improvement Project N. 90 -08_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Mr. Charles Reading, 415 Monroe, called this morning to state that he is in favor the improvement project No. 90 -08. He cannot attend the meeting tonight. 0 , � �-' (f) 0 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -09 Publication No. 4060 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8:00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of South Grade Road from Dale Street to School Site by the Construction of Grading, Gravel Base, Curb and Gutter, Sidewalks, Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $15,000.00, with an estimated $80,000.00 Assessable Cost, for the total estimated cost of *95,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 City Admihistrat Y PLSA38 NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HURING, VWTHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER IMRME) OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S- REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -09 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90_09: South Grade Road from Dale Street to School site by the Construction of Grading, Gravel Base, Curb and Gutter, Sidewalk, Surfacing and Appurtenances. Appurtenances: Construction Cost $ Engineering 75,000.00 Fiscal and Miscellaneous 7,000.00 Land Acquisition ; 7,000.00 Capitalized Interest 0.00 __ 6,000.00 ESTIMATED TOTAL ------------------------------ $ 95,000 00 Assessable Cost Deferred Assessable Cost City Cost 40,000.00 40 000.00 15,000.00 ESTIMATED TOTAL ------------------------------ $ 95,000.00 Marlow V. Priebe Consulting Engineer MVP /bb 0 is PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -10 Publication No. 4061 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Dale Street from South Grade Road to 400, North of Linden Avenue by the Construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Sidewalks, Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $559000.00, with an estimated $120,000.00 Assessable Coat, for the total estimated cost of ;175,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 City Admilistrailir PLEASE NOTE: IT I3 IMPORTANT THAT YOU ATTEND THIS HEARING, IMMER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. _.�- (i0) ENGINEER'S - REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -10 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -10: Dale Street from South Grade Road to 400 feet North of Linden Avenue by the Construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Sidewalk, Surfacing and Appurtenances. Appurtenances: Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest 140,000.00 E 10,000.00 10,000.00 5,000.00 E 10,000.00 ESTIMATED TOTAL ------------------------------ $ 175,000.00 Assessable Cost $ 1209000.00 Deferred Assessable Cost $ 0.00 City Cost $ ESTIMATED TOTAL ------------------------------ * 175,000 00 WOSAW I' i!0014� Marlow V. Priebe Consulting Engineer MVP /bb 0 0 s 0 u PUBLISHED IN THE HUTCHINSON LRADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -11 Publication No. 4062 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Goebel Street, Graham Street, Larson Street, Ray Street North of Goebel Street and 8th Avenue S.W. from Dale Street to 1501 West of Graham Street all in Wagner Development Corporation Plat by the Construction of Curb and Gutter, Bituminous Base, and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $0.009 with an estimated $120,000.00 Assessable Cost, for the total estimated cost of $120,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 _ City Admi strato PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND TES HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S- REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -11 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -11: Goebel Street, Graham Street, Larson Street, Ray Street North of Goebel and 8th Avenue S.W. from Dale Street to 150' West of Graham Street all in Wagner Development Corporation Plat by the Construction of Curb and Gutter, Bituminous Base and Appurtenances. Appurtenances: Construction Cost $` __ 959000.00 Engineering =__ 91000.00 Fiscal and Miscellaneous 9,000.00 Land Acquisition = 0.00 Capitalized Interest $ 7,000.00 ESTIMATED TOTAL ------------------------------ $ 120 000.00 Assessable Cost Deferred Assessable Cost City Cost $�_____ 120,000.00 $7— a 0.00 ESTIMATED TOTAL ------------------------------ a� - -- 120,000.00 ;W404W I Marlow V. Priebe Consulting Engineer MVP /bb 0 0 • • !/Ylarold�d��Guhc�� 37 L(%aSK�Kj7�OSt 1411 e, W. . 10 21,?z ' S u�errrdn� /�iCJ. �535d �Fc 1989 RECEIVED a o BY — iJC(° I rDj eC4 NO • QJ / 2 «9Z CS, ZV2 `�BB✓ ��ft c�`� !�s aPr�e/ JL OGLNEi' �y L!/a�yer �Bv�L /�iueu� _ d L✓dve ✓'�Pre«� Pr /d� /'eel 7�al. ��rP Go. /rsTiu.G1�r�.c OT GUS � aV� �col�2�`� /7 J sir /Nd�J L7Se A � Wex w -av _ mar /off Y �ie6 e ,. �><• 2 Bar �4-� �ldMi �¢�dS 78516 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 on THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -12 Publication No. 4063 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Graham Street in Stillings -Hoeft Addition by the Construction of Curb and Gutter, Bituminous Base, and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $0.00, with an estimated $6,500.00 Assessable Cost, for the total estimated cost of $6,500.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 _ City Admi'vlistra �- PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS muam, pHETHER Y00 ARE FOR OR AGAINST THE PROJECT, IN ORDER TEW YOUR COUNCIL CAN BE BETTER IMRMED OF A TRUE REPRESENTATION OF OPMON. — \/Z ENGINEER`S - REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90_12 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -12: Graham Street in Stillings Hoeft Addition by the Construction of Curb and Gutter, Bituminous Base and Appurtenances. Appurtenances: Construction Cost S 5,000.00 Engineering # 500.00 Fiscal and Miscellaneous 500.00 Land Acquisition 0.00 Capitalized Interest 500.00 ESTIMATED TOTAL ------------------------------ $ 61500.00 Assessable Cost Deferred Assessable Cost City Cost 6,500.00 # 0.00 0.00 ESTIMATED TOTAL- --- ---------------- ----- -----; 6 500.00 ;W4041W I Marlow V. Priebe Consulting Engineer MVP /bb • 0 0 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER TTH, 1989. NOTICE OF HEARING PROJECT NO. 90 -13 Publication No. 4064 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, Will meet in the Hutchinson City Hall Council Chambers at 8:00 P.K. on the 12th day of December, 1989, to consider the making of an improvement of Campbell Court in McClure's 2nd Addition by the Construction of Curb and Gutter, Bituminous Base, and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is #0.00, with an estimated $16,000.00 Assessable Coat, for the total estimated cost of $16,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 City Admi istrat PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS REARING, WHETRSR YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORIM OF A TRUE RHPR&MATION OF OPINION. ENGINEER'S - REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -13 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -13: Campbell Court in McClure's 2nd Addition by the Construction of Curb and Gutter, Bituminous Base and Appurtenances. Appurtenances: Construction Cost ; 13,000.00 Engineering #� 1,000.00 Fiscal and Miscellaneous 3 1,000.00 Land Acquisition # 0.00 Capitalized Interest ; 1.000.00 ESTIMATED TOTAL ------------------------------ $ 16,000.00 Assessable Cost Deferred Assessable Cost City Cost #`__ 16,000.00 $7— # 0.00 ESTIMATED TOTAL----- ---- ------- --- --- -- --- - -# 16.000.00 W004 ► 9►- 6'.4••4 Marlow V. Priebe Consulting Engineer MVP /bb • 0 • Hutchinson City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Council Members; This letter is in regard to the proposed assessment, for construction of curb and gutter, bituminous base, for Campbell Court in McClures 2nd Addition. b5U Project No. 90 -13, and appurtenances I would be attending public hearing on December 12, 1989, but I am scheduled for surgery in the morning of the 12th. Therefore I will not be able to attend said meeting. I would prefer that the meeting be scheduled at a later date so I could attend. If this is not possible then I will have to state my objection to this proposal in this letter. I hope that all council members would read this letter in order to understand my position. - I believe that street surfacing and installation of curb and gutter is a bad idea at the present time for the following reasons: First there are no homes constructed on Campbell Court which would use the road making it an unnecessary improvement as there are no residents to use it. Second because there is only one-house in the subdivision the project lacks the necessary tax base to to pay for the improvements. It would create an unnecessary burden of accrueing interest charges paid for by either the city taxpayers or addtional charges to the individual lots which will make them less marketable. Page 1 of 2 pages. Ll Third since the lots in the subdivision are undeveloped, the proposed improvements will be a nuisance to the construction of homes on the lots. Great care will have to be exercised by developers and contractors during construction so that they don't damage the street improvements. Based on my experience with contractors and subcontractors "great care" is not in their vocabulary, further determining who caused the damage is another problem. I believe that the curb, blacktop, and /or gutter will be damaged by construction in future. Fourth if the proposed improvements are damaged (even slightly) they will need repair and new assessments for resurfacing earlier than normal, which is unnecessary. In conclusion I must express my opposition to this proposal. One word that best describes this proposal is "UNNECESSARY ". Unnecessary because there • are no residents who require it. Unnecessary because there is nobody to pay for it. Unnecessary because it will be a nuisance. And, Unnecesarry because it will require added expense in the years to come. Please keep me informed on the outcome of the meeting. Thank You. Resp tfully , Spbmitted, John E. Keefe Owner 1341 Campbell Lane Hutchinson, MN 55353 Page 2 of 2 pages. • PUBLISHED IN THE HUTCHINSDR LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -14 Publication No. 4065 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8:00 P.N. on the 12th day of December, 1989, to consider the making of an improvement of McDonald Drive and Park Island Drive in the 5th Addition to Lakewood Terrace by the Construction of Curb and Gutter, Bituminous Surfacing, and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $0.00, with an estimated $32,000.00 Assessable Cost, for the total estimated cost of $32,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 _ City Admi istrat PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHIMM YOU ARE FOR OR AGAINST THB PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S- REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -14 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -14: McDonald Drive and Park Island Drive in the 5th Addition to Lakewood Terrace by the Construction of Curb and Gutter, Bituminous Surfacing and Appurtenances. Appurtenances: Construction Cost $ 259000.00 Engineering $ 2,500.00 Fiscal and Miscellaneous $ 29500.00 Land Acquisition $ 0.00 Capitalized Interest $ 2,000.00 ESTIMATED TOTAL ------------------------------ $ 32,000.00 Assessable Cost E__ 329000.00 Deferred Assessable Cost 47- City Cost $ 0.00 ESTIMATED TOTAL ----- -- ---- --- ----------- -- ---; 32,000.00 ;WMWO&W to' Marlow V. Priebe Consulting Engineer MVP /bb 0 1] PUBLISHED IN THE BUTCHINSON LEADER ON THURSDAY, MOVO4BER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -15 Publication No. 4066 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of T.H. 15 (Main Street) from T.H. 7 to the North City Limits by the Construction and Reconstruction of Sanitary Sewer, Watermain, Service Connections and Appurtenances in Conjunction with Minnesota Department of Transportation Reconstruction of T.H. 15, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is ;200,000.00, with an estimated $85,000.00 Assessable Cost, for the total estimated cost of =285,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 City Admi straLor � PLBASB NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS REARING, VMTMM YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INWORlIED OF A TRUE REPRESENTATION OF OPINION. ENGINEERS- REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90_15 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -15: T.H. 15 (Main Street) from T.H. 7 to the North City limits by the Construction and Reconstruction of Sanitary Sewer, Hatermain, Service Connections and Appurtenances in conjuntion with Minnesota Department of Transportation Reconstruction of T.A. 15. Appurtenances: Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest ESTIMATED TOTAL - -- Assessable Cost Deferred Assessable Cost City Cost $ 225.000.00 $7- 20,000.00 $_ 20,000.00 0.00 20,000.00 - -S_� 285,000.00 85,000.00 E 0.00 200,000.00 ESTIMATED TOTAL ------------------------------ $_" - -- 2859000.00 Marlow V. Priebe Consulting Engineer MVP /bb I] 11 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -16 Publication No. 4067 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.N. on the 12th day of December, 1989, to consider the making of an improvement of T.H. 7 from 5th Avenue N.E. to 600, of Garden Drive by the Construction of Watermain and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $10,000.009 with an estimated $40,000.00 Assessable Cost, for the total estimated cost of $50,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 4' 0 City A _ dmini ra 9 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. � _A-(i6 ) ENGINEER'S - REPORT CITY HU N DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -16 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -16: T.H. 7 from 5th Avenue N.E. to 600' East of Garden Drive by the Construction of Watermain and Appurtenances. Appurtenances: Construction Cost E 39,000.00 Engineering $ 4,000.00 Fiscal and Miscellaneous b 0 Land Acquisition Capitalized Interest # 0 ESTIMATED TOTAL ------------------------------ b 509000.00 Assessable Cost $ 40,000.00 Deferred Assessable Cost ; 0.00 City Cost E 10,000.00 ESTIMATED TOTAL------------------------- - - - - -s 50,000.00 walo& V V'*;4k Marlow V. Priebe Consulting Engineer MVP /bb 0 0 PUBLIS® IN THE HOTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON THURSDAY, DECEMBER 718, 1989. NOTICE OF HEARING PROJECT NO. 90 -17 Publication No. 4068 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Woodridge Addition by the Extension of Storm Sewer Line and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is ;0.00, with an estimated #3,600.00 Assessable Cost, for the total estimated cost of $3,600.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 �!( "}} City Admini ator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER TBAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. -- <i7) ENGINEER'S- REPORT CITY OF HUTCHINSON DATE: October 19th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -17 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -17: Woodridge Addition by the extension of the Storm Sewer line and and Appurtenances. Appurtenances: Construction Cost ; 3,000.00 Engineering 200.00 Fiscal and Miscellaneous ; 200.00 Land Acquisition $ 0.00 Capitalized Interest $ 200.00 ESTIMATED TOTAL ------------------------------ $- 3,600.00 Assessable Cost Deferred Assessable Cost City Cost $ 3,600.00 $ 0.00 $ 0.00 ESTIMATED TOTAL---------- ---- - - - --- --- -- - - - - -- 3,600.00 ;WOSA& gv. i?/� k Marlow V. Priebe Consulting Engineer MVP /bb 0 E 11 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, NOVEMBER 30TH, 1989 ON TEORSDAY, DECEMBER 7TH, 1989. NOTICE OF HEARING PROJECT NO. 90 -18 Publication No. 4069 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Hutchinson City Hall Council Chambers at 8 :00 P.M. on the 12th day of December, 1989, to consider the making of an improvement of Lind Street from 3rd Avenue N.W. to Railroad Tracks by the Construction of Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $8s000•009 with an estimated $6,000.00 Assessable Cost, for the total estimated cost of $14,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 27th, 1989 City Admin trator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORM OF A TRUE REPRESENTATION OF OPINION. ENGINEER'S - REPORT CITY OF HUTCHINSON DATE: October 27th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -18 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -18: Lind Street from 3rd Avenue N.W. to R.R. Track by the Construction of Grading, Gravel base, Curb and gutter, Bituminous base, Bituminous surfacing and Appurtenances. Appurtenances: Construction Cost $ 11,000.00 Engineering $ Fiscal and Miscellaneous b Land Acquisition 0.00 Capitalized Interest ; , ESTIMATED TOTAL ------------------------------ $ 14,000.00 Assessable Cost b 6,000.00 Deferred Assessable Cost E 0.00 City Cost b 8,000.00 ESTIMATED TOTAL ------------------------------ $ 14.000.00 WaOA& go' Wes' Marlow V. Priebe Consulting Engineer MVP /bb 0 (612) 587 -5151 HUTCH CITY OF HUTC14IPJSOIV 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO DECEMBER 12, 1989 TO: MAYOR & CITY COUNCIL ----------------------------7--------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------------------------- SUBJECT: ADDITIONS TO REQUEST FOR PURCHASE ----------------------------------------------------------------- Time did not permit the getting of the necessary information for the following purchases to be added to the Resolution For Purchase request. From the General Fund - Finance Department budget Money is budgeted DESCRIPTION AMOUNT VENDOR H. P. Vectra Computer w printer $3,100 Logis HP Terminal with printer (2) 2,020 Logis HP Laser Printer 2,700 Logis File cabinets (4) 1,200 (low bid) From the Water Sewer Fund - Money is budgeted H. P. Vectra Computer w printer $3,100 . Logis • RESOLUTION NO. 9137 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Chemicals - Fertilizer $2,223 Park Lawn Maintenance Park Yes Turf Supply Co. Seed Radios /Light Bars/ 5,984 Replacement Equipment Police * Motorola Pagers *Dollars available from budget balance of School Liaison/Energenc3 Planner The following items were authorized due to an emergency need: ITEM COST Date Approved: December 12. 1989 • Motion made by: Seconded by: IM0,01W DEPT. IBUDGET I VENDOR Resolution submitted for Council action by: 7-01 • RESOLUTION NO. 9138 TRANSFERRING $60,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $60,000.00 is hereby transferred by the Liquor Store to the General Fund. Adopted by the City Council this 12th day of December, 1989. ATTEST: Gary D. Plotz City Administrator i Paul L. Ackland Mayor 7 -.� / (612) 587 -5151 CITY OF HUTCHINSON / 3 7'A'A SH/NG TON A VENUE WES T a: rCH,:NSON, MINK 55350 MEMO DECEMBER 8, 1989 TO:MAYOR & CITY COUNCIL -------------------------------------------- ------- - - - --- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------------------ SUBJECT: ENGINEERING & ADMINISTRATION FEES The attached resolution is for 11 percent engineer (9 %) and administration fees (2 %). The amount is for fees all of our projects for 1990 which had been under our programmed budget. It does no include the lighting project nor the 1990's project. It . does include all of the Bluff street contract. The Bluff street project is higher than originally budget in the bond issue. We will not be fully reimbursed as expected from the State of Minnesota. The dollars will be made up in reimbursement to the fund from water /sewer work which was not assessed, C ' RESOLUTION TRANSFERRING $190,151 FROM 1989 SPECIAL ASSESSMENT BOND FUND TO GENERAL FUND FOR ENGINNEERING AND ADMINISTRATION FEES BE I RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, $190,151 is hereby transferred by the 1989 Special Assessment Construction Bond Fund to the General Fund for project administration and engineer fees. Adopted by the City Council this 12th day of December, 1989 ATTEST: Gary D. Plotz Administrator E Paul L. Ackland Mayor • E CITY OF HUTCHINSON RESOLUTION NO. 9140 TRANSFERRING $21,585 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1982 TAX INCREMENT DEBT SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $21,585 is hereby transferred from the 1980 Tax Increment Debt Service Fund to the 1982 Tax Increment Debt Service Fund for the payment of bonds and interest due in 1989. Adopted by the City Council this 12th day of December, 1989 ATTEST: Gary D. Plotz City Administrator J Paul L. Ackland Mayor 7 d- 0 CITY OF HUTCHINSON RESOLUTION NO. 9141 TRANSFERRING $3,153 FROM THE GENERAL FUND TO HUTCHINSON POLICE FACILITY CONSTRUCTION FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $3,153 is hereby transferred from the General Fund to the Police Facility Construction Fund for the payment of construction cost. It is also hereby authorized to close the Police Facility Construction Fund. Adopted by the City Council this 12th day of December, 1989 ATTEST: Gary D. Plotz City Administrator 0 Paul L. Ackland Mayor 7— E, CITY OF HUTCHINSON RESOLUTION NO. 9142 TRANSFERRING $20,397 FROM THE 1985 TAX INCREMENT CONSTRUCTION FUND TO 1985 TAX INCREMENT DEBT SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,397 is hereby transferred from the 1985 Tax Increment Construction Fund to the 1985 Tax Increment Debt Service Fund for the payment of bonds and interest due in 1989. Adopted by the City Council this 12th day of December, 1989 ATTEST: Gary D. Plotz City Administrator 0 Paul L. Ackland Mayor 7 -F CITY OF HUTCHINSON RESOLUTION NO. 9143 RESOLUTION ADOPTING ECONOMIC LOAN FUND AND ENERGY LOAN FUND FOR FISCAL YEAR 1989 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual budget of the City of Hutchinson for the fiscal year 1989, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budgets and the major division thereof being as follows: ECONOMIC LOAN FUND Revenues Loan Repayment $19,484 Interest Earning 2,000 $21,484 ENERGY LOAN FUND Revenues Loan Repayment $1,070 Interest Earning 50 $1,120 Adopted by the City Council this 12th day of December, 1989 Paul L. Ackland Mayor ATTEST: 0 Gary D. Plotz City Administrator 7- DAVID S. ARNOLD CHARLES R. CARMICHAEL OARY D. WDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOGE LAURA K. FRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. McQZE November 21, 1989 A-RNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 TELECOPIER(812)587.009e RESIDENT ATTORNEY G. BARRY ANDERSON Steve Madson Chief of Police Hutchinson Police Department 10 Franklin Hutchinson, Mn. 55350 Re: Emergency Services Director Our File No. 3188 -89 -0137 Dear Steve: Of COUZW SEL WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 5541tl (0121545 -9000 MM TOLL FREE 800-343 -4545 TELECOPIER (912) 545 - V93 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (012) 389 -2214 TELECOPIER (912) 3095509 D��\ �P �Cr W B 44. W SJJj I have your letter of November 17, 1989 and your point is well taken. I frankly put together the joint powers agreement solely for the purpose of allowing the Council to enter into the agreement and I did not give a great deal of consideration to the titles used in the document. Since the titles I used may create some confusion, I have revised the document to delete the references to emergency services director and to instead substitute for that phrase the term "emergency services planner." Enclosed Plotz, I joint po you. is a copy of the revised document. By carbon copy to Gary am requesting that the City Council act on the revised ers agreement rather an e/ ous draft provided to Thank you. Best personal regards. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm Enclosure CC Gary Plotz i l®rm JOINT POWERS AGREEMENT THIS AGREEMENT, made and entered into this _ day of November, 1989, by and between the City of Hutchinson, a municipal corporation, located in the County of McLeod, State of Minnesota (City) and the County of McLeod, State of Minnesota (County); WITNESSETH: WHEREAS, the County is presently engaged in operating a program of emergency services and has in the past employed an emergency services director for that purpose for the benefit of the public in the County of McLeod, State of Minnesota; and WHEREAS, the City of Hutchinson has the need for services of an emergency services planner, but does not have sufficient need to justify full employment of same; and WHEREAS, it is felt by the City of Hutchinson and the County of McLeod that provision of emergency services can best be utilized by corporative efforts; and WHEREAS, Minnesota Statutes Section 471.59 authorizes the City and the County to jointly and cooperatively exercise any power common to the contracting parties; NOW, THEREFORE, the parties to this agreement pursuant to the authority and in accordance with the conditions specified in Minnesota Statutes Section 471.59 hereby agree as follows: 1. PURPOSE OF AGREEMENT. The purpose of this agreement shall be to cooperate in fully utilizing the services of an emergency services director /planner for use in the County of McLeod and the -1- City of Hutchinson. • 2. ACCOMPLISHMENT OF PURPOSE. The employment of an emergency services director /planner shall be in accord with the terms and conditions of that certain emergency services director /planner contract, a copy of which is attached hereto and marked as Exhibit "A" and incorporated as if fully set out. 3. CONTRACTS; DISBURSEMENT OF FUNDS. Any contracts or disbursements entered into or authorized by the emergency services director /planner shall not be binding until approved by the governing bodies of the City and the County. 4. ADDITION OF OTHER PARTIES. Other qualified parties under Minnesota Statute Section 471.59 may become parties to this agreement and may participate in the activities upon such terms and conditions as the parties hereto may approve. 5. WITHDRAWAL OF PARTIES. Any party may withdraw by appropriate resolution of its governing body and upon written notice to the other parties to the agreement. Such withdrawal shall become effective 60 days after receipt of the notice of withdrawal. Upon the withdrawal of any party, the emergency services director /planner contract shall terminate. 6. DISSOLUTION. This agreement shall continue in force and affect until either withdrawal as outlined in paragraph 5 or the mutual agreement of the parties to terminate the agreement. 7. NO AUTHORITY IMPLIED. Nothing herein contained shall be interpreted as conferring upon the emergency services -2- director /planner any power or authority not expressly provided in either this agreement or attached Exhibit "A ". IN WITNESS WHEREOF, the parties hereto have entered into this agreement this day of November, 1989. Attest: City Administrator -3- Melvin Dose McLeod County Board Chairman Paul Ackland City of Hutchinson Mayor L_J DAVID H. ARNOLD . CHARLES R. CARMICHAEL GARY D. McDOWELL STEVEN A. ANDERSON G. HARRY ANDERSON STEVEN S. HOGE LAURA E. FRETLAND DAVID A. ERUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. McGEE December 12, 1989 Ai?NOLD & MGDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612) 587 -7575 TELECOPIER (612) 567 -4096 RESIDENT ATTORNEY G. HARRY ANDERSON Re: Code of Ethics Our File No. 3188 -89 -0138 Dear Gary: OF COUNSEL WILLIAM w. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 5541" (612) 545 -9000 MN TOLL FREE 800- 343 -4545 TELECOPIER (612) 545-17D3 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389 -221'1, TELECOPIER (612) 3a9 -5506 '1. 76 REGENW, BY I enclose herewith a revised Code of Ethics to reflect language • accidentially omitted in the draft included in the packet. As Council member Carls correctly pointed out, the Code should contain some limitations on the authority of a member of the Council to contract with the City following departure from the Council. I believe the language is self - explanatory. Please contact me with any questions. Thank you. Best personal regards. Very truly yours, RNOLD & McDpWELL G w, G. Barr Anders GBA:lm • ORDINANCE NO. , 2ND SERIES • AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING THE HUTCHINSON CITY CODE AND ADDING THERETO SECTION 2.13 PROHIBITING CERTAIN BEHAVIOR BY ELECTED OFFICIALS AND ADOPTING A CODE OF ETHICS AND FURTHER ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Section 2.13 is hereby amended by adding the following to read: Sec. 2.13 CODE OF ETHICS Subd. 1. Purpose A. It is imperative that all persons acting in the public service no only maintain the highest possible standards of ethical conduct in the transaction of public business but that such standards be clearly defined and known to the public as well as the person acting in public service. B. The proper operation of democratic government requires • that elected officials be independent, impartial and responsible to the people; that governmental decisions and policy be made in the proper channels of the government structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. In recognition of these goals, there is hereby established a Code of Ethics for all elected officials whether elected or appointed. The purpose of the Code of Ethics is to establish ethical standards of conduct for all elected officials by setting forth those types of activities that are incompatible with the best interests of the City. Subd. 2. Responsibilities of Public Office. Elected officials are agents of public purpose and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of this state and to carry out impartially the laws of the nation, state and the municipality and thus to foster respect for all government. They are bound to observe in their official acts the highest standards of morality and to discharge faithfully the duties of their office. Subd. 3. Dedicated service. A. All officials of the City shall be dedicated to fulfilling their responsibilities of office described herein. They shall be dedicated to the public purpose and all programs developed by them shall be in the community interest. • B. Elected officials shall not exceed their authority or breach the law or ask others to do so and they shall work in full cooperation with other public officials unless prohibited from so do doing by law or by officially recognized confidentiality of their work. Subd. 4. Avoidance of Conflict of Interest and Appearance of Impropriety. No person covered by this Code of Ethics shall use his or her office or position or otherwise act in any manner which would give the appearance of or result in any impropriety or conflict of interest. Subd. 5. Scope. The provisions of this Code of Ethics shall be applicable to the members of the Hutchinson City Council. Subd. 6. Definitions. A. "Conflict of interest" shall mean any treatment by an official, of a matter in which the official has an interest, whether the interest does or does not result in a direct or indirect benefit to the official. B. "Direct subsidy" shall mean any and only direct financial support by the City of Hutchinson, any grant or gift by the City of Hutchinson, any taxation benefits granted by the City of Hutchinson including tax increment financing or forgiveness of taxes, special assessments, interest or penalties. • C. "Interest" shall mean having a personal or financial relationship to a matter, including but not limited to association in any capacity, other than as a customer, with a person, partnership, firm or corporation or other entity doing business with the City of Hutchinson. D. "Matter" shall mean anything upon which an elected official of the City of Hutchinson, individually or in concert with other elected officials, is empowered to act. E. "Official" and "Elected Official" shall mean any person who has been elected to the City Council and is authorized to vote or take other official action. Subd. 7. Prohibited Conduct. A. No person covered by this Code of Ethics may use public funds, public work time, personnel, facilities or equipment for private gain or for political campaign activities unless such use is authorized or required by law. B. No person covered by this Code of Ethics shall request or permit the use of city owned vehicles, equipment, machinery or property for personal convenience or profit, except when such services are available to the public generally or are provided as municipal policy for the use of such persons in the conduct of official business. C. No person covered by this Code of Ethics shall directly • or indirectly solicit, accept or receive any compensation, gift, reward or gratuity with a fair market value of $50 or more, whether in the form of money, services, loan, travel, entertainment, hospitality, promise or any other form in connection with any matter or proceeding connected with or related to the duties of his or her office, except as may otherwise be provided by law. • D. No person covered by this Code of Ethics who is not seeking re- election or otherwise intends to leave his or her elected office, shall seek reimbursement for travel and transportation expenses from the City of Hutchinson regardless of whether such expenses are directly or indirectly related to official city business. Failure to comply with appropriate deadlines for election filings or failure to win re- election, shall create a rebuttable presumption that a person is not seeking re- election or otherwise intends to leave his or her elected office. E. No person covered by this Code of Ethics, within one year of his or her service on the Hutchinson City Council, shall knowingly serve as an employee, consultant or owner of any business, firm or organization which business, firm or organization has been directly subsidized by the City of Hutchinson unless the former City Council member did not participate personally or substantially as an elected official in any decisions, approvals, disapprovals, recommendations, investigation or otherwise, while serving on the City Council. interest. Subd. 8. Penalties for violation. A. Upon the written complaint of any person alleging violation of Subd. 7, the City Council may hold a hearing at which hearing the person who is alleged to have violated Subd. 7, shall have the opportunity to respond to the allegations. if, after hearing and after stating on the record the reasons for action, the City Council may take any lawful action it deems appropriate, including but not limited to, referring the matter for criminal prosecution. No City Council member alleged to have violated Subd. 7 of this ordinance shall participate in the deliberation or voting of the City Council. B. Any person who shall violate the provisions of Subd. 7 of Section 2.13 shall be guilty of a misdemeanor. Only violations of Subd. 7 of Section 2.13 shall be considered misdemeanors. . Subd. 9. Effective Date. This ordinance shall be in full force and effect from and after passage and publication. As to the provisions of Section 2.13, Subd. 7, paragraph E., this ordinance shall be effective as to all elected officials, elected or appointed, after February 1, 1990. Adopted by the City Council this Attest: City Administrator Second Reading: Published in the Hutchinson Leader on day of December, 1989. Mayor OIN • • 0 DAVID R. ARNOLD • CHARLES R. CARMICHAEL GARY D. MCDOWELL STEVEN A. ANDERSON G. HARRY ANDERSON STEVEN S. HOGE LAURA R. FRETLAND DAVID A. DRU£GG£MANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. MCGEE December 7, 1989 ARNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612) 569-7575 TELECOPIER(612) 587 -4096 RESIDENT ATTORNEY O. HARRY ANDERSON Re: Code of Ethics Matter Our File No. 3188 -89 -0138 OPCOUNSEL WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55410 (612) 545 - 9000 MN TOLL FREE BOO -343 -4545 TELECOPIER (612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612)389 -2214 TELECOPIER(612) 389 -5506 RECEIVED v BY.,_ _ 5l� Dear Gary: Enclosed please find a proposed Code of Ethics as requested by Council member Carls. A number of comments are in order. Statutory provisions dealing with ethical concerns on the part of council members are scattered throughout state law. None of my comments in this letter should be viewed as an all inclusive summary of any possible statutory language dealing with conflict of interest, ethics or similar issues as they affect municipal government. With that caveat in mind, I have included with this correspondence a copy of Minnesota Statutes 471.87 and Minnesota Statute 471.88 which, taken together, set out the baseline rule in Minnesota for conflict of interest for public officials. There are a variety of disclosure rules which apply to campaigns for other offices, and apply to other political jurisdictions which are not relevant to Hutchinson, but which members of the Council may be interested in reviewing. State wide and legislative races are generally covered by Section 10A.01 of Minnesota Statutes entitled "Ethics in Government." An example of the kind of disclosure required by the statute is found in Section 10A.09 and I am enclosing a copy of that statute for your review as well. A similar provision which I have not included is also found in Chapter 383B of Minnesota Statutes dealing with races in Hennepin County in communities larger than 75,000 in population. r- -I-- Mr. Gary D. Plotz December 7, 1989 Page 2 I am specifically not suggesting that these kinds of disclosure requirements are necessary for council members in the City of Hutchinson. However, I thought in view of the questions that were raised on the subject of disclosure, members of the Council might find some of this language interesting. The Code of Ethics which I am passing along to you for consideration and potential adoption should be viewed in two separate ways. First, there are certain specific acts the performance of which will expose a council member to a criminal violation. I have tried to make the language as clear as possible as to those specific acts because I feel strongly that there should be no question as to what is prohibited and therefore a misdemeanor violation. Those provisions are found in Subd. 7 of the proposed ordinance. However, in reviewing what other communities have done on the subject of the Code of Ethics, and discussing this matter with several other city attorneys, the conclusion that I reached was that it was appropriate to set out certain very basic principals that while they might appear to be common sense, would nonetheless form a basis for an understanding as to proper ethical behavior by city council members. Violation of these provisions is not a criminal act; nonetheless, they do represent a statement of purpose and intent and would encourage appropriate behavior by council members and, perhaps more importantly, provide some guidance as to what is and is not expected from a particular council member. In summary, these matters, while not criminal violations, become the subject of a political dispute which is probably the appropriate forum for these kinds of discussions anyway. The framework, as proposed, would also allow the Council to expand, amend, contract or otherwise change the Code of Ethics as circumstances dictate. I would be interested in any reaction or comment that you might have to the proposed Code and this correspondence. Thank you for your time and attention to this matter. Very truly you s, ARlBa'ry & /c D0 LL /! 1 G. Anderson GBA:lm Enclosure E 0 ORDINANCE NO. 89 -15 , 2ND SERIES AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING THE HUTCHINSON CITY CODE AND ADDING THERETO SECTION 2.13 PROHIBITING CERTAIN BEHAVIOR BY ELECTED OFFICIALS AND ADOPTING A CODE OF ETHICS AND FURTHER ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Section 2.13 is hereby amended by adding the following to read: Sec. 2.13 CODE OF ETHICS Subd. 1. Purpose A. It is imperative that all persons acting in the public service no only maintain the highest possible standards of ethical conduct in the transaction of public business but that such standards be clearly defined and known to the public as well as the person acting in public service. B. The proper operation of democratic government requires that elected officials be independent, impartial and responsible to the people; that governmental decisions and policy be made in the proper channels of the government structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. In recognition of these goals, there is hereby established a Code of Ethics for all elected officials whether elected or appointed. The purpose of the Code of Ethics is to establish ethical standards of conduct for all elected officials by setting forth those types of activities that are incompatible with the best interests of the City. Subd. 2. Responsibilities of Public Office. Elected officials are agents of public purpose and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of this state and to carry out impartially the laws of the nation, state and the municipality and thus to foster respect for all government. They are bound to observe in their official acts the highest standards of morality and to discharge faithfully the duties of their office. Subd. 3. Dedicated Service. A. All officials of the City shall be dedicated to fulfilling their responsibilities of office described herein. They shall be dedicated to the public purpose and all programs developed by them shall be in the community interest. B. Elected officials shall not exceed their authority or breach the law or ask others to do so and they shall work in full cooperation with other public officials unless prohibited from so doing by law or by officially recognized confidentiality of their work. Subd. 4. Avoidance of conflict of Interest and Appearance of Impropriety. No person covered by this Code of Ethics shall use his or her office or position or otherwise act in any manner which would give the appearance of or result in any impropriety or conflict of interest. Subd. 5. Scope. The provisions of this Code of Ethics shall be applicable to the members of the Hutchinson City Council. Subd. 6. Definitions. A. "Conflict of interest" shall mean any treatment by an official, of a matter in which the official has an interest, whether the interest does or does not result in a direct or indirect benefit to the official. B. "Direct subsidy" shall mean any and only direct financial support by the City of Hutchinson, any grant or gift by the City of Hutchinson, any taxation benefits granted by the City of Hutchinson including tax increment financing or forgiveness of taxes, special assessments, interest or penalties. C. "Interest" shall mean having a personal or financial relationship to a matter, including but not limited to association in any capacity, other than as a customer, with a person, partnership, firm or corporation or other entity doing business with the City of Hutchinson. D. "Matter" shall mean anything upon which an elected official of the City of Hutchinson, individually or in concert with other elected officials, is empowered to act. E. "Official" and "Elected Official" shall mean any person who has been elected to the City Council and is authorized to vote or take other official action. Subd. 7. Prohibited Conduct. A. No person covered by this Code of Ethics may use public funds, public work time, personnel, facilities or equipment for private gain or for political campaign activities unless such use is authorized or required by law. B. No person covered by this Code of Ethics shall request or permit the use of city owned vehicles, equipment, machinery or property for personal convenience or profit, except when such services are available to the public generally or are provided as municipal policy for the use of such persons in the conduct of official business. C. No person covered by this Code of Ethics shall directly or indirectly solicit, accept or receive any compensation, gift, reward or gratuity with a fair market value of $50 or more, whether in the form of money, services, loan, travel, entertainment, hospitality, promise or any other form in connection with any matter or proceeding connected with or related to the duties of his or her office, except as may otherwise be provided by law. D. No person covered by this Code of Ethics who is not seeking re- election or otherwise intends to leave his or her elected office, shall seek reimbursement for travel and transportation expenses from the City of Hutchinson regardless of whether such expenses are directly or indirectly related to official city business. Failure to comply with appropriate deadlines for election filings or failure to win re- election, shall create a rebuttable presumption that a person is not seeking re- election or otherwise intends to leave his or her elected office. E. No person covered by this Code of Ethics, within one year of his or her service on the Hutchinson City Council, shall knowingly serve as an employee, consultant or owner of any business, firm or organization which business, firm or organization has been directly subsidized by the City of Hutchinson unless the former City Council member did not participate personally or substantially as an elected official in any decisions, approvals, disapprovals, recommendations, investigation or otherwise, while serving on the City Council. Subd. 8. Penalties for violation. A. Upon the written complaint of any person alleging violation of Subd. 7, the City Council may hold a hearing at which hearing the person who is alleged to have violated Subd. 7, shall have the opportunity to respond to the allegations. If, after hearing and after stating on the record the reasons for action, the City Council may take any lawful action it deems appropriate, including but not limited to, referring the matter for criminal prosecution. No City Council member alleged to have violated Subd. 7 of this ordinance shall participate in the deliberation or voting of the City Council. B. Any person who shall violate the provisions of Subd. 7 of Section 2.13 shall be guilty of a misdemeanor. Only violations of Subd. 7 of Section 2.13 shall be considered misdemeanors. Subd. 9. Effective Date. This ordinance shall be in full force and effect from and after passage and publication. As to the provisions of Section 2.13, Subd. 7, paragraph E., this ordinance shall be effective as to all elected officials, elected or appointed, after February 1, 1990. Adopted by the City Council this day of December, 1989. Mayor Attest: City Administrator Second Reading: Published in the Hutchinson Leader on , 19 pr 1 L J r1 11 471.86 RIGHTS, POWERS, DU77ES; SEVERAL POL177CAL SUBDIVISIONS 5927 8926 471.86 FIREFIGHTERS, PROTECTION; MOTOR VEHICLES, OPERATION complying with stat LOSS FROM. , tion; Subdivision 1. Legal counsel, employment. Every city, township, or other Subd. 4. A a governmental subdivision of the state shall furnish legal counsel for any firefighter shareholder or stoc: employed by it upon the firefighter's written request in all actions brought against such Subd. 5. A cor firefighter to recover damages for injury to person or property, or for wrongful death, the amount does nc when such action arose out of the operation of a motor vehicle by such firefighter in Subd. 6. A cor the performance of official duties, and pay the expenses of defending such suit, includ- sation to its membe ing witness and reasonable counsel fees, notwithstanding any contrary provision in the law or in the charter of any such governmental subdivision. Subd. 7. A co its members; Subd. 2. Judgment, payment authorized. Ifjudgment is rendered in favor of the firefighter, costs and disbursements included therein be Subd. S. Cont, shall assigned to such govern. mental subdivision by the firefighter, and all money collected thereon shall be paid to 55,000 in any year 5,000; it. If judgment is rendered against the firefighter, such governmental subdivision shall Subd. 9. Wher appropriate money from any funds available to pay such judgment, or shall levy funds for the payment thereof pursuant to law. ty commissioner is Subd. 3. Application. The obligation of this section shall not apply in any case importing or expm business with the a where such firefighter is fully indemnified against claims for such damages and for such fixing of any rates a' expenses by contract with another, and this section shall not be construed to waive any shall not vote there existing immunity accorded by law to municipalities or governmental subdivisions Subd. 10. Wh( from claims for damages sustained as the result of the negligence of its officers, agents by a firm engaged it or servants in the exercise or performance of governmental or public functions. lawful for the auth< History: 1951 c 183 s 1 -3; 1957 c 199 s 1; 1973 c 123 art 5 s 7,• 1977 c 429 s 63; 1986 employer provided c 444 terminal facility, sa. to testify, nor vote 471.87 PUBLIC OFFICERS, INTEREST IN CONTRACT; PENALTY. Subd. 11. Wh Except as authorized in section 471.88, a public officer who is authorized to take nomic part in any manner in making any sale, lease, or contract in official capacity shall not ng trust performing trust se voluntarily have a personal financial interest in that sale, lease, or contract or Personally such housing benefit financial) therefrom. Eve Y Every public officer who violates this provision is guilty r ed services performed of a gross misdemeanor. loans or trust sery History: 1951 c 379 s 1; 1955 c 41 s 1; 1986 c 444 disclosure shall be t History: 1961 c 471.88 MS 1957 [Repealed, 1961 c 651 s 21 c 55 s 1 -3,. 1978 c 6. 1986 c 444; ]Sp198 471.88 EXCEPTIONS. Subdivision 1. The governing body of an B 8 y y port authority, seaway port authority, 471.881 EXCEPT) economic development authority, town, school district, hospital district, county, or city, by unanimous vote, may contract for The exceptions sions of any other s goods or services with an interested officer of the governmental unit in any of the following cases. History: 1967 c Subd. 2. In the designation of a bank or savings association in which the officer is interested as an authorized depository for public funds and as a source of borrowing, 471.89 CONTRA( no restriction shall apply to the deposit or borrowing of any funds or the designation Subdivision 1. of a depository by such authority or governmental unit in any bank or savings associa- subdivision 5, is v tion in which a member of an authority or officer of a governmental unit shall have an followed. interest if such deposited funds are protected in accordance with chapter 118; provided, however, that any member or officer having interest Subd. 2. Rest impractiL such an shall disclose that the member is a director or employee of the bank or savings association, which disclosure procedure the contract in adv shall be entered upon the minutes of the authority or governmental unit, such disclo- essential facts and t sure shall be made when such bank or savings association is first designated as a depository or as a source of borrowing, price at which the c or when such member or officer is elected whichever is later, and such disclosure shall serve as notice of such interest and need emergency when th( shall be authorized not be made with each successive transaction; stated. Subd. 3. The designation of an official newspaper, or publication of official Subd. 3. Clain matters therein, in which the officer is interested when it is the only newspaper shall) file with the cl WN Atr RIGHTS, POWERS, DUKES; SEVERAL POLITICAL SUBDIVISIONS 471.89 ATIoK complying with statutory or charter requirements relating to the designation or publica- tion; h otbq Subd. 4. A contract with a cooperative association of which the officer is a refiginar shareholder or stockholder but not an officer or manager; nst sM - Subd. 5. A contract for which competitive bids are not required by law and where 1 d!atk the amount does not exceed $5,000. Sitter a Subd. 6. A contract with a volunteer fire department for the payment of compen- incia& ration to its members or for the payment of retirement benefits to these members; o in the Subd. 7. A contract with a municipal band for the payment of compensation to its members; r of the Subd. 8. Contracts for goods or services when the consideration does not exceed govern. `' $5,000 in any year and the contracting governmental unit has a population of less than Paid io 5,000; in sba0 _ Subd. 9. When a port authority commissioner or economic development authori- y funds ty commissioner is engaged in or employed by a firm engaged in the business of importing or exporting or general trade, it shall be lawful for the authority to do iy case business with the commissioner or the commissioner's employer provided that in the it such fxiog of any rates affecting shippers or users of the terminal facility, said commissioner ve any shall not vote thereon. �sioos Subd. 10. When a seaway port authority commissioner is engaged in or employed agents by a firm engaged in the business of importing or exporting or general trade, it shall be - lawful for the authority to do business with the commissioner or the commissioner's 1986 employer provided that in the fixing of any rates affecting shippers or users of the terminal facility, said commissioner shall not take part in the determination of, except to testify, nor vote thereon. Subd. 11. When a commissioner of any public housing, port authority, or eco- nomic development authority is employed by a bank engaged in making loans or not performing trust services involving real or personal property affected by any plan or ray such housing or port authority, no restriction shall apply to any such loans made or trust guilty services performed by said bank if the commissioner shall disclose the nature of such loans or trust services of which the commissioner has personal knowledge, which disclosure shall be entered upon the minutes of such authority. History: 1961 c 651 s 1; 1965 c 806 s 1 -4; 1969 c 26 s 1; 1973 c 113 art 5 s 7,- 1977 c 55 s 1 -3; 1978 c 651 s 1; 1979 c 10 s l; 1986 c 399 art 2 s 38-40; 1986 c 400 s 38 -40; 1986 c 444; ISp1986 c 3 art 2 s 41 ni[y. 471.881 EXCEPTIONS; APPLICATION. y, or " The exceptions provided in section 471.88 shall apply notwithstanding the dicer :ti provi- sions of any other statute or city charter. History: 1967 c 18 s I itcer ring, 471.89 CONTRACT, WHEN VOID. lion Subdivision 1. Procedure followed. A contract made pursuant to section 471.88, �cia- - e an subdivision 5, is void unless the procedure prescribed by subdivisions 2 and 3 is followed. led. the Subd. 2. Resolution by governing body. Except in an emergency making such procedure impracticable, the governing body of the governmental unit shall authorize lure the contract in advance of its performance by adopting a resolution setting out the :10- essential facts and determining that the contract price is as low as or lower than the s a led price at which the commodity or services could be obtained elsewhere. In case of an _ ed emergency when the contract cannot be authorized in advance, payment of the claims shall be authorized by a like resolution in which the facts of the emergency are also stated. :1al Subd. 3. Claims, affidavits filed. Before such a claim is paid, the interested officer xr shall file with the clerk of the governing body an affidavit stating: 11 IOA.05 ETHICS IN GOVERNMENT 188 10A.05 LOBBYIST REPORT. 189 Within 30 days after each lobbyist filing date set by section I OA.04, the executive director of the board shall report is (a) Within 60 (b) Within 14 to the governor, and the presiding officerofeach house Of the legislature, the names of the lobbyists the ballot force! registered who were not reported, the names of the persons or associations whom they represent as lobbyists and the subject or subjects on which they lobbying, (c) In the case are within 14 days aft: History: 1974 c 470 s 5; 1975 c 171 s 6 (d) In the case 10A.06 CONTINGENT FEES PROHIBITED. secretary, chief employed or appr - No person shall employ a lobbyist for compensation which is dependent upon the result or outcome of any legislative or administrative contract, within 6C 2. The action. Any person who violates the provisions of this section is guilty of a gross misdemeanor. Subd. an affidavit ofcanc History: 1974 c 470 s 6 by this section to fi 10A.07 CONFLICTS OF INTEREST. or employs a pub: interest, shall not if_ Subdivision 1. Any public official who in the discharge of official duties would be required to take an action and the date of th; or make a decision which would substantially affect the official's financial interests or those of an associated business, Subd. The auditor and, when unless the effect on the official is no greater than on other members of the official's business classification, profession or occupation, , house that will apt shall take the following actions: (a) prepare a written statement who has filed a slat describing the matter requiring action or decision and the nature of the potential conflict of interest; and the date on w' Subd. 4. [Ref (b) deliver copies of the statement to the board and to the official's immediate superior, if any; and Subd. 5. For (c) if a member of the legislature, deliver a copy of the statement to the presiding officer of the house of service. be on a form press information: If a potential conflict of interest (a) Name, ad. presents itself and there is insufficient time to comply with the provisions of clauses (a) to (c), the public official shall verbally inform the superior or the official body (b) The name (c) A listing c of service, or committee thereof, of the • conflict. The official shall file a written statement with the board within one week after the potential conflict itself. as buyer r seller. presents Subd. 2. If the public official is not a member of the legislature, the superior shall assign the matter, if possible, v valued in excess value of c to another employee who does not have a conflict of interest. If there is no immediate superior, otential listing (d) A listing c if possible, in a manner prescribed by the board rtfrom influence over the decision in the individual is a action or question. If the public official is a member of the legislature, the house of service may, at the member's request, excuse the member from deed as buyer or s, al's share of the p. taking or decision n question. g Part in the action buy, which grope: History: 1974 c 470 s 7; 1975 c 271 s 6; 1978 c 463 s 33r 1986 c 444 clause or (d) sl '_ township p, range ar 10A.08 REPRESENTATION DISCLOSURE, the property is loc Any public official who represents a client for a fee before any individual, board, commission or agency that has rule making authority o (e) fuel horse pari-mutuel horse g chapter 14, shall disclose the official's participation in the action to the board within 14 days after the appearance. which then family The board shall notify by certified mail or service any public official who fails to disclose the Personal ate embe 6. Eac Subd. 6. the appearance. If the public official fails to disclose the participation within seven days of this notice, the board may impose supple shall file a supple a late filing fee of $5 per day, not to exceed S 100, commencing on the eighth day after receiving notice. remains in office. in which the indiv History: 1974 c 470 s 8; 1975 c 271 s 6; 1978 c 463 s 34; 1981 c 414 s 130; 1986 c 444 the preous honorarium in exr IOA.09 STATEMENTS OF ECONOMIC INTEREST, name and address submitted by an o Subdivision 1. Time for filing. Except for a candidate for elective office in the judicial branch, an individual shall file a statement of economic interest Subd. t The who fails within t. with the board: by this section. If, 'u Iro ETHICS IN GOVERNMENT lOA.09 n e executive (a) Within 60 days of accepting employment as a public ocial; ffi (each house (b) Within 14 days after filing an affidavit of candidacy or petition to appear on the ballot for an elective Previously bbyists and public office; (c) In the case of a public official requiring the advice and consent of the senate, within 14 days after undertaking the duties of office; or (d) In the case-of members of the Minnesota racing commission, and its executive secretary, chief of security, medical inspector officer, of pari- mutuels and stewards employed or approved by the commission or persons who fulfill those duties under t upon the contract, within 60 days of accepting or assuming duties. Io violates Subd. 2. The secretary of state or the appropriate county auditor upon receiving an affidavit of candidacy or petition to appear on the ballot from an individual required by this section to file a statement of economic interest, and any official who nominates or employs a public official required by this section to file a statement of economic interest, shall notify the board of the name of the individual required to file a statement and the date of the affidavit, would be petition or nomination. Iffect the ct on the Subd. 3. The board shall notify the secretary of state or the appropriate county auditor and, when necessary in the case ification, of appointive office, the presiding officer of the house that will approve or disapprove the nomination, of the name of the individual d ecision who has filed a statement of economic interest with the board, a copy of the statement, and the date on which the statement was filed. Subd. 4. [Repealed, 1978 c 463 s 109] mediate Subd. 5. Form, A statement of economic interest required by this section shall be on a form prescribed by the board. 'eliding The individual filing shall provide the following information: n to (a) Name, address, occupation and principal place of business; (b) The name of each associated business ino fo rm tential k and the nature of that association; (c) A listing of all real property within the state, excluding homestead property, in which the individual holds: fee after (i) a simple interest, a morta as buyer or seller, or an option to buy, whether direct or indiect, and which Interest is valued in excess of $2,500; or (ii) an r shall option to buy, which property has a fair market value of $50,000 or more; ential stain, on or (d) A fisting of all real property within the state in which a partnership of which the individual is a member holds: fee Ise of (i) a simple interest, a mortgage, a contract for deed as buyer or seller, or an option to buy, whether direct or indirect, if individu- ction the al's share of the partnership interest is valued in excess of $2,500 or (ii) an option to buy, which property has a fair market value of $50,000 or more. Any listing under clause (c) or (d) shall indicate the street address and the municipality or the township, section, range and approximate acreage, whichever applies, and the county wherein the property is located; and a rd, der (e) A listing of any investments, ownership, or interests in property connected with Pari-mutuel horse racing in the United States and Canada, including hin a race horse, in which the individual directly or indirectly holds a partial or full interest or an immedi- ate family member holds nal a partial or full interest. ter Ays Subd. 6. Each individual who is required to file a statement of economic interest shall file a supplementary statement )0, on April 15 of each year that the individual remains in office. The statement shall include a space for each category of information in which the individual may indicate that no change in information has occurred since the previous statement. i c The supplementary statement shall include the amount of each honorarium in excess of $50 received since the previous statement, together with the name and address of the source of the honorarium. A statement of economic interest submitted by an officeholder e shall be filed with the statement submitted as a candidate. Subd. 7. The board shall notify by certified mail or personal service any individual who fails within the prescribed time to file a statement of economic interest required by this section. If an individual fails to file a statement within seven days after receiving 16A.09 ETHICS IN GOVERNMENT 190 191 • this notice, the board may impose a late filing fee of $5 per day, not to exceed $100, member whose d, commencing on the eighth day after receiving notice. The board shall further notify together exceed by certified mail or personal service any individual who fails to file a statement within Subd. 6. An 21 days after receiving a first notice that the individual may be subject to a criminal a misdemeanc penalty for failure to file a statement. An individual who fails to file a statement within of seven days after a second notice is guilty of a misdemeanor. History: 197 Subd. 8. Any public official, except a member of the legislature or a constitutional 17s 9; 1987 c 21 officer, who is required to file a statement of economic interest and fails to do so by the 10A.13 ACCOt prescribed deadline shall be suspended without pay by the board in the manner prescribed in the contested case procedures in chapter 14. Subdivision History: 1974 c 470 s 9; 1975 c 271 s 6; 1976 c 307 s 11; 1978 c 463 s 35 -37; 1982 c 424 s 130; 1983 c 214 s 30,31; 1983 305 an account of. (a) The sum c s 3.4; 1986 c 444 made to the poti 10A.10 PENALTY FOR FALSE STATEMENTS. (b) The nar I A report or statement required to be filed by sections 10A.02 to 10A.09 shall be committee or po, signed and certified as true by the individual required to file the report. Any individual (c) The nan who signs and certifies to be true a report or statement knowing it contains false of $20, together information or who knowingly omits required information is guilty of a gross misde- (d) Each ex, meanor. amount; History: 1974 c 470 s 10; 1978 c 463 s 38; 1986 c 444 (e) Each ap; with the date an 10A.11 ORGANIZATION OF POLMCAL COMMITTEES. (f) The nan Subdivision 1. Every political committee shall have a chair and treasurer. transfers in exec a Nothing in this chapter shall prohibit them from being the same individual. Any individ Subd. 2. No contribution shall be accepted and no expenditure shall be made by of a misdemean or on behalf of a political committee at a time when there is a vacancy in the office of Subd. 2. T treasurer. every expenditu Subd. 3. The treasurer of a political committee may appoint as many deputy S 100 made on bt treasurers as necessary and shall be responsible for their accounts. or approved exp Subd. 4. The treasurer of a political committee may designate not more than two lures and appro� year exceeds S 1( depositories in each county in which a campaign is conducted. to be kept by th Subd. 5. No funds of political committee shall be commingled with any personal funds History 19 of officers, members or associates of the committee. Subd. 6. [Repealed, 1978 c 463 s 109) 10A.14 REGI` Subd. 7. Any person who knowingly violates the provisions of this section is guilty FUNDS. of a misdemeanor. Subdivision History: 1974 c 470 s 11; 1978 c 463 s 39; 1986 c 444 with the board t upon which the 10A.12 POLITICAL FUNDS. made expenditu Subdivision 1. No association other than a political committee shall transfer more Subd. 2. T than $100 in aggregate in any one year to candidates or political committees or make (a) The nar any approved or independent expenditure or expenditure to promote or defeat a ballot (b) The nat question unless the transfer or expenditure is made from a political fund. (c) The nar Subd. 2. The contents of a political fund shall not be commingled with any other (d) A listin funds or with the personal funds of any officer or member of the fund. Subd. 3. Each association which has a political fund shall elect or appoint (e) A statet a treasurer of the political fund. and Subd. 4. No contributions to the political fund shall be accepted and no expendi- i- (f) For pol. section For po, lures or transfers from the political fund shall be made while the office of treasurer Subd. 3. [I the political fund is vacant. Subd. 5. Notwithstanding subdivision 1, any association may, if not prohibited by other law, deposit in its political fund money derived from Subd. 4. T who fails to file dues or membership fees. Pursuant to section 10A.20, the treasurer of the fund shall disclose the statement with name of any fee of $5 per da EM • • (612) 587.5151 C/T 1' OF X UTCHINSOP'J 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 12, 1989 TO: — — — Mayor & City Council --------------- -- FROM: Water Billing Department -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: — — — Delinquent water & sewer bills— for — December — — — — — Attached is a listing of the delinquent water and sewer accounts for the month of December. Recommend water service be discontinued on Monday, December 18, 1989 at Noon. Brett Nelson Rout' 1 Box 218A Litcnfield MN 55355 525 E -ie s- 3-330-50 5 -002 92.16 CC: Kelly Goranson 525 `Monroe St Hutchinson MN 55350 Merry Hudlowe 1315 Parkview Or Chaska i.1N 55318 425 Monroe St S 3- 735 - 0425 -035 20.50 D Carrigan 524 Clark St Hutchinson MN 55350 577 Prospect St 3 -315- 0577 -026 46.03 Pronises 12122 cc: Jim Elwell Route 2 Box 208 Hutchinson MN 55350 9 -A. Bruce Daniels Cliff Roiger 135 Fourth Av SE 317 Fifth Av Sid Hutchinson MN 55350 Hutchinson MN 55350 135 Fourth Av SE 317 Fifth Av SW 1- 065 - 0135 -083 1- 090 - 0317 -071 182.32 150.09 Promises $91.16 12/16 $91.16 12/23 Gary Aanderude Darol Wylie 120 Century Av E 215 Division Av Hutchinson MN 55350 Hutchinson MN 55350 120 Century Av E 215 Division Av 1- 295- 0120 -072 1- 360- 0215 -034 228.99 135.96 David L Jensen 587 Franklin St S Hutchinson MN 55350 587 Franklin St S 1- 395 - 0587 -021 100.00 cc: Mary Barrick 1000 E 14th St Minneapolis MN 55401 Promises $33 12/20 -12/27 -1/03 Gary Piehl 316 Grove St S Hutchinson MN 316 Grove St S 1- 455 - 0316 -071 102.42 Promises 12/29 Jane Mulligan 595 Franklin St S Hutchinson MN 55350 595 Franklin St S 1- 395 - 0595 -023 33.07 Promises 12/22/89 Rick Weispfenning 504 Hassan St S 55350 Hutchinson MN 55350 504 Hassan St S 1 -480- 0504 -082 89.50 Elliotts Eatery 206 Main St N Hutchinson MN 55350 206 Main St N 1 -680- 0206 -071 250.44 Douglas Winn 506 Main St S Hutchinson MN 55350 506 Main St S 1 -685- 0506 -093 37.34 Gerald D Brown 736 Brown St Hutchinson MN 55350 736 Brown St 1- 270 - 0736 -021 72.70 Barbara Heller 505 Franklin St S Hutchinson MN 55350 505 Franklin St S 1- 395- 0505 -015 86.49 Promises 1/2/90 Andrew Ross 645 Franklin St S Hutchinson MN 55350 645 Franklin St S 1- 395-0645 -022 114.28 Harland Emans 4 Jefferson Hu ins N 55350 24 J son St S 0 -002 1 123.94 Pearl Westlund 725 Main St S Hutchinson SIN 55350 725 Main St S 1- 685 -0725 -041 20.00 Promises 1/4/90 A n U • 0 0 A. O. (Tony) Victorian COUNTY ASSESSOR November 30, 1989 Office of McLeod County Assessor Court House 830 11 th Street East Glencoe, Minnesota 55338 To: Gary Plotz, City Adminstrator From: A. 0. Victorian County Assessor TELEPHONE 864 -5551 �1234go)� Enclosed is the 1990 assessment agreement between Hutchinson City and McLeod County. Please present this to the city council for approval and return to this office. McLeod County 9 N Equal Opportunity Employer/Affirmative Action 1990 ASSESSMENT AGREEMENT BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod State of Minnesota, this st day of December 1989 WHEREAS, the City of Hutchinson wishes to abolish the office of assessor for said City , under the provisions of Minnesota Statutes, Section 273.072, and enter into an agreement with the County of County to provide for the assessment of the property in said City by the county assessor; and WHEREAS, it is the wish of said county to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL CONVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of Mcleod and constitutes a separate assessment district, shall have its property assessed by the county assessor of McLeod County, beginning with the assessment of the year 19 90 , providing this agreement is approved by the Commissioner of Revenue of the State of Minnesota. 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and the approval of the Commissioner of Revenue, and that such office shall cease to exist for the duration of this agreement, which shall be until December 31 19 90 . 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of 00. , such payment to be made to the county treasurer on or before day of IN WITNESS WHEREOF, the parties have executed this agreement this 19 In Presence Of: By Attest For City, Village or Township Signed: For County: In Presence Of: Signed: By Attest The above agreement is hereby approved by the Commissioner of Revenue this day of 19 John James Commissioner of Revenue �� Rev. 1968 DAVID D. ARNOLD CHARLF_5 R. CARMICHAEL GARY D. MCDOWELL STEVEN A. ANDERSON 0. BARRY ANDERSON STEVEN S. HOGE LiLRA K. FRETLIND DAVID A. OHUEGOEMANN JOSEPH M. PAIEMENT JAMES CTLEY JULIA A. CHRISTIANS RICHARD G.M.GEE December 1, 1989 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON. I+IINNESOTA 55350 ((312) 587 -7575 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 TFLECOPIFR (012) SpT SOHO RESIDENT ATTORNEY G RARR] ANDERSON Re: Hutchinson Municipal Airport Our File No. 3244 -88 -0022 Dear Gary: WILLIAM w. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55116 (0121591 -8000 MS TOLL FREE 800 - 043.4515 TELECOPIER 101'13-13 -VD:] 5111 SOPTH FOURTH STREET PRINCETON, MINNESOTA 55311 (r11) 388-2214 TELECOPIER(612)380 -5508 23456T8 ww 0 n s 19 -0 9 N r� D a rL� V'T BY IS At the first Council meeting in December, I request that the Council act on the following settlements in connection with property rights acquisitions for the airport: 1. Russell Rickeman $40,000 2. Richard Schmidtbauer $50,000 3. Philip Plaisance 85% of State appraised amount plus additional $4,000 for the non economic remnant. The Council has previously approved the 85% payment to Plaisance, but I neglected to include the payment for the non economic remnant and we do need to have that approved at this time. I am waiting for State approval of that additional $4,000 payment. The Council has previously approved the McCormick and Plath settlements and agreements have been reached with both property owners at the projected amounts. The City has closed and disbursements have been made to the current owners of the Albertson and Renner parcels and the deeds and easements have been drafted, acquired and recorded. My goal is to have all of the properties handled by the end of the month. � -c1 Mr. Gary Plotz December 1, 1989 Page 2 If you have any questions with regard to this matter, do not hesitate to contact me. Thank you. Very tru ours, ARNOLD rd� McmOWELL G. Barry 'Anderson GBA:lm I] 11 First, originally there was some discussion about allowing vending machines to be located in bars and other liquor establishments where persons under the age of 18 are typically not present. However, Section 5.15, Subd. 1 of the Hutchinson City Code does not forbid a minor from entering a licensed liquor establishment nor should the Code prohibit that activity. These businesses all serve food, as required by the Code, and are open to the public. Allowing the machines to be present, but requiring supervision simply introduces a serious interpretation problem in terms of enforcement (How much supervision? Was the supervision adequate? and similar questions are going to have to be debated every time a charge is brought). Since presumably these machines are only available during hours when the business is open, it is simply easier to issue an ordinary cigarette license and allow sales by the clerk or other employees. Second, I did provide in the ordinance that those facilities which are not open to the public and are not typically available to persons under the age of 18 years, may still use cigarette vending machines. ARNOLD & MGDOWELL DAVID B. ARNOLD ATTORNEYS AT LAW CHARLES R. CARMICHAEL IOI PARE PLACE oe covxsEi WILLIAM W. CAMERON GARY D. WDOWELL PAUL D. DOVE STEVEN A. ANDERSON HUTCHINSON, MINNESOTA 55350 O. HARRY ANDERSON (612) 587_7575 5861 CEDAR LAKE ROAD STEVEN S. HOGE MINNEAPOLIS, MINNESOTA 55416 LAURA R. FRETLAND TELECOPIER(012) 560 -4096 (612)545 -9000 DAVID A. BRUEGG£MANN RESIDENT ATTORNEY MN TOLL FREE 800.343 -4545 TELECOPIER (612) 545-1790 JOSEPH M. PwIEMENi G. BARRY ANDERSON JAMES UTLEY 501 SOUTH FOURTH STREET JULIA A. CHRISTIANS PRINCETON, MINNESOTw 55371 RICHARD G. MCGEE (612) 389 -2214 TELECOPIER(612) 389 -5506 December 4, 1989 -_ - -_ n3�oG/ Gary D. Plotz City Administrator UCMr. 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Cigarette Vending License Our File No. 3188 -87 -0031 Dear Gary: I am enclosing the proposed Cigarette ordinance prohibiting the sale of cigarettes by vending machines. I believe the ordinance is self - explanatory. There are a couple of comments that I wish to make in connection with this ordinance. First, originally there was some discussion about allowing vending machines to be located in bars and other liquor establishments where persons under the age of 18 are typically not present. However, Section 5.15, Subd. 1 of the Hutchinson City Code does not forbid a minor from entering a licensed liquor establishment nor should the Code prohibit that activity. These businesses all serve food, as required by the Code, and are open to the public. Allowing the machines to be present, but requiring supervision simply introduces a serious interpretation problem in terms of enforcement (How much supervision? Was the supervision adequate? and similar questions are going to have to be debated every time a charge is brought). Since presumably these machines are only available during hours when the business is open, it is simply easier to issue an ordinary cigarette license and allow sales by the clerk or other employees. Second, I did provide in the ordinance that those facilities which are not open to the public and are not typically available to persons under the age of 18 years, may still use cigarette vending machines. Mr. Gary D. Plotz . December 4, 1989 Page 2 Third, I gave some thought to the effective date of the ordinance. I believe the prohibition could be effective immediately. On the other hand, depending upon the arrangement the facility has with the vending company, they may either own or lease the machine and in either case, may have a significant cash investment in the equipment. Under the circumstances, giving some flexibility to those businesses would be a good idea. I might point out that in view of the wide spread adoption of ordinances prohibiting cigarette sales by vending machines, these machines are going to be essentially worthless very quickly. However, I have no strong feelings regarding the effective date of this ordinance and I leave that to the discretion of the City Council. Finally, I did have one additional thought to pass along as to my reasoning for prohibiting sale by vending machine in bars and other establishments. I am concerned that such a division between a public place for persons under the age of 18 are allowed, but not usually found and other places were persons under the age of 18 may be routinely expected, might not be a distinction that will stand up to an equal protection analysis under the United States Constitution. I believe the safer course is to prohibit such vending machines altogether, except where clearly no minors and no members of the public are going to be found. Do not hesitate to call me with any questions you might have. Best personal regards. Very truly yours, G. B$rYy'Anderson GBA:lm Enclosure 0 ORDINANCE NO. 89 -14 , 2ND SERIES AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 6.21 PROHIBITING THE SALE OF CIGARETTE PRODUCTS BY VENDING MACHINE OR OTHER MECHANICAL MEANS; AND BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Sec. 6.21 entitled "Tobacco" is hereby amended by adding Subd. 4, to read: Subd. 4. Prohibition of Sale of Cigarettes by Vending Machines or Other Mechanical Means. A. No license shall be issued for a tobacco products vending machine located in a business, accommodation, refreshment, entertainment, recreation or transportation facility of any kind, whether licensed or not, whose goods, services, facilities, privileges, advantages or accommodations are extended, offered, sold or otherwise made available to the public. This prohibition shall not extend to lunchroom facilities available only to employees of a business and where said lunchroom facilities are not normally available to persons under the age of 18 years. B. For purposes of this section, the term tobacco products shall mean cigarettes, cigars, other smoking tobacco, snuff, chewing tobacco or any other kind of tobacco prepared in such manner so as to be suitable for chewing or smoking. Section 2. City Code, Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. The effective date of this ordinance shall be June 1, 1990. Adopted by the City Council for the City of Hutchinson this day of , 1989. Attest: City Administrator Published in the Hutchinson Leader on 40 rr' (612) 587 -5151 f/UTCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST NR i'6uk- idV64fi v' A_T_IOR HUTCHINSON, MINN. 55350 MEMO DECEMBER 12, 1989 TO:MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------------------------- SUBJECT: MERIT ADJUSTMENTS ----------------------------------------------------------------- Merit adjustments, which have been approved, and have been given are as follows: General Enterprise 1st Quarter 5,004 1,456 • 2nd Quarter 2,059 973 3rd & 4th Quarter 4,448 889 11,511 3,318 TOTAL REGULAR PAYROLL 1,665,988 328,344 (0.7 %) (1.0 %) (The above amounts DO NOT include FICA, PERA costs.) BREAK DOWN OF MERIT ADJUSTMENTS FOR 1989 ARE: 0.1% TO 0.5% 4 2.1% TO 2.5% 3 0.6% TO 1.0% 17 2.6% TO 3.0% 4 1.1% TO 1.5% 22 3.1% TO 4.0% 11 1.6% TO 2.0% 11 (Total number of city employees = 75 Full time, 15 Part time, all merit adjustments over 2% are to employees below the midpoint their range) 1988 MERIT ADJUSTMENTS GENERAL FUND ONLY ------------------ ------------------ 0 $11,468 V-'L� 0 (612) 587.5151 CITY OF HUTCHINSON 7 WASHINGTON AVENUE WEST ITCHINSON, MINN. 55350 December 12, 1989 M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM PERSONNEL COORDINATOR RE SURVEY OF LOCAL EMPLOYERS CONCERNING 1990 WAGE ADJUSTMENTS A telephone survey of local employers on December 12, 1989, provided the following information concerning 1990 wage adjustments: Mcleod County - Union groups are in second year of a 2 year contract. Typical contract has 3.5% COLA plus 3'L in step increase each year. Non union employee discussions have not yet been concluded for 1990. Hutch Utilities - Contract signed last year was for 15 months. Negotiations will resume in February or March, 1990. Hutch Hospital - An amount was included in 1990 budget which will result in varying adjustments for different employee groups. 3M Company - Any adjustments are made in March each year. Goebels - No consideration has begun at this time. E • ' (612) 587 -5151 ;vurcy' CITY OF HUTCHINSON % 37 WASHINGTON AVENUE WEST H1iTCHINSON, .MINN 55350 MEMORANDUM DATE: December 8, 1989 TD: Mayor & City Council _______________ FROM: Gary_D_ — -- City Administrator _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Employees'_ Recommendation On Annual Wage Adjustment_ _ _ _ Attached is the recommendation of all the Directors, after input resulting from meetings with each of the employee groups. I consider their recom- mendation to be reasonable. /ms • (612) 587 -5151 CITY Of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 5. 1999 M E M O R A N D U M T0: MAYOR AND CITY COUNCIL FROM: DIRECTORS AND STAFF: STEVE MADSON� KEN MERRILLJu44 JIM MARKA (a/h GEORGE FIELq CAL RICE HAZEL SITZ : DOLF MOON O CHARLES NELSO CONNIE MANG DOUG MEIER LARRY KARG RANDY DEVRIEC4Ft�, RE: RECOMMENDATION CONCERNING ANNUAL WAGE ADJUSTMENT As the City Council requested, directors have sought input from employees in the various city departments and have arrived at a consensus for a requested annual adjustment. Based on available information, we recommend that the January adjustment be 4 percent across the board. We feel this amount is reasonable and fair. Attachment: Department memos �J • �-El (612) 587.5151 Harpy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, M1NN 55350 November 29, 1989 M E M O R A N D U M TO: DIRECTORS, DEPARTMENT HEADS FROM: PERSONNEL COORDINATOR RE: CONSUMER PRICE INDEX (CPI) INFORMATION Following is data concerning changes in the consumer price index ( "cost of living ") for the past 12 months. This information was obtained from the Bureau of Labor Statistics. (Hotline - 290 - 3996.) Data is for the 12 months ended October, 1989. November information is available on December 19. • 9-E CONSUMER PRICE INDEX CHANGES - 1989 U.S. all items urban (CPIU) 4.5% increase last 12 months • U.S. all items - urban wage earners and clerical workers (CPIN) 4.SX increase last 12 months Mpls /St. Paul all items urban (CPIU) 4.0% increase last 12 months Mpls /St. Paul all items - urban wage earners and clerical workers (CPIW) 3.7% increase last 12 months • 9-E HEHORANDU:1 TO: City Council /Mayor FPOH: Steve Madson, Chief of Poli ,te D ^.'1'E: December 5, 198 RE: Cost of Living Adjustment A meeting was held on December 1, 1989, at which time this de ^artment discussed the cost of livino adjustment. It was the consensus of the police department that a 4.011& increase be recommended to the City Council. /lkg 89-01 -0009 0: • go PARKS • RECREATION • FORESTRI 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA 587.6564 587 -4279 TO: Gary Plotz FROM: Dolf Moon, Park & Recreation Director DATE: December 5, 1989 RE: 1990 Wage Adjustment The employees of the Park and Recreation Department support the request of a 4% cost of living adjustment for 1990. klm • �-E � � (612) 587.5151 / �!%J�rU�T• ! /C1TV Or !UTC:iJPJS:l�J 7V'ASHfG TON A VENUE WEST HUT CH iVSON, MiNN 55350 MEMORANDUM DATE: Cecenber 4, 19 39 TO: Ken Merrill FROM: _Administrative Clerical—Staff and Motor Vehicle Staff SUBJECT: —Cost of living ad.Iginent ---- -- ---- ------------- The Administrative Clerical Staff and Motor Vehicle Staff are requesting a 4,0" cost of living adjustment as this seems appropriate at this time. (612) 587.5151 / NUTCUjI CJTY OF HUTCHMISQlK __ . V'a 37WASHlNGTONAVEVUEWEST HUTCHINSON, A3NN. 55350 MEMORANDUM DATE: December 4, 1989 T0: _ — cacy _D_ Flocx,_Uty. Admfaistsaicr — _ — _ _ — _ — _ _ _ — FROM: — Chuck fialann. 1. gor_5;Qx%_MagagEL _ _ _ _ _ _ SUBJECT: _ 1939J+dga Adlastmest _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ The Liquor Store employees are requesting a 4 coat of living adjustment for 1990. /as 9 -� M E M O R A N D U M DATE: December 6, 1989 TO: — _ OLV PIPTr, CITY ADMINISTRATOR 0 FROM _ _ DOjtG_MEIER MAINTENANCE OPERATIONS SUPERVISOR SUBJECT: _ _ CO—ST — OF LIVING — INCREASE —--- ------- --- --- ---- - --- It is the consensus of the Motor Pool, Streets and Cemetery Departments that a 48 cost of living increase is fair. Doug Meier - Ken Wichterman- Larry Karg Earl Alsleben E Curt Paulsen Duane Dascher Al Barkeim Gene Hessen ll({ Floyd Groehle� (6i1) 587•5151 %/V7CN CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M. O R A N D U M TO: Gary D. Plotz, City Administrator FROM: Jim Marks, Building Official and George F. Field, Fire Mareahl RE: Cost of Living We have met with Patrice Vanderveen and our consensus for this year's C.P.I. adjustment is 4s across the board. We feel that amount is fair and appropriate, middle -of -the -road, compaired to the C.P.I. figures we have seen this year. Thank you for your consideration. CITY OF HUU'jTCHINNSON 1 � wGn.fZC.. /y✓�� ' Ma rka Ge F. reld Building Official h Fire Marshal JM:GFF/bjl 16: Hazel Sits, Personnel Coordinator • • _Lt • • • t-5� (612) 587 -5151 C/ TY OF HUTCH /NSON 37 WASHINGT0rN AVENUE WEST HUTCHINSON, MINN 55350 December 5. 1989 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: TRANSIT DEPARTMENT �N. s 1^.^'^"i try RE: ANNUAL ADJUSTMENT It is the consensus of the employees of the transit department that a wage adjustment of 4 percent in January 1990 would be fair. --- - -. - -. copy: Mary Latzig Bruce Runke Gloria Krueger Harriet Schmidt Dee Powell (612) 587.5151 /i ✓icii �C1T J Cap UTC1-!/i'JSCJV 37lVASH;NG TON AVENUE WEST hUTCHINSON, MINN. 55350 MEMORANDUM DATE: December G, 1989 TO: Dlavcr and City Council FROM: Water/Wastewater Staff SUBJECT: Cost Of Living Adjustment _______________________ The water /wastewater department are in agreement with a 4- cost of living adjustment. RD /ds (612) 587 -5151 r CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 December 5, 1989 Mr. Gary Plotz City Administrator Re: Cost of Living Adjustment. Engineering Department Employees are in agreement on requesting a cost of living adjustment of 4.00%. We believe this to be a very reasonable amount, midway of the CPI indicators we have recieved. Todd Javens 'r•3- Quentin Larson Pat Var.derveen 0" Si rely Yours w ce ez-.l Cal Rice • • q -E, (612) 587.5151 HvrcH' CITY OF HUTCHINSON 31 WASHINGTON AVENUE WEST Hu T CHI.!'SOIV, MINN 55350 MEMO DECEMBER 7, 1989 TO:MAYOR & CITY COUNCIL ----------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------- SUBJECT: 1989 CITY FINANCIAL AUDIT A request by the City for a proposal from Charles Bailly & Company for 1989 Audit service is attached. The proposal is for a not to exceed of $18,000. This represents a $400 increase over the 1988 audit costs. • We are in the middle of several state and federal grants and the close out of our waste water treatment plant grant. Bailly has been working with the grants over the past years and is familiar with the audit requirements. • It would be recommended to accept the proposal and retain Charles Bailly & Company for our 1989 financial audit. q -F • • CAA -53970 3000 Piper Jaarav Tower Minneapolis, Minnesota 55402.3372 Telephone (612) 334 -3000 1- 600742 -5664 (MN Only) Facsimile (612) 333 -5463 offices in Minnesota, Ntontana, North and South Dakota Charles Bail ly & Cmmpany Certified Public Accountants October 31, 1989 Mr. Kenneth Merrill Finance Director City of Hutchinson Hutchinson, MN 55350 Dear Ken: Associates in principal cities of the United States through The American Group or CPA Firms Offices worldwide through Moore Stephens International We are pleased to serve as independent accountants for the City of Hutchinson. Examining and reporting on your annual financial statements is to be our recurring basic assignment. we would like also to be helpful to you on current problems as they arise throughout the year. We hope you will call whenever you feel we can be of assistance. We will audit the general purpose financial statements of the City of Hutchinson as of and for the year ended December 31, 1989. Also, we will include in your report the following supplemental information that will be subjected to the auditing procedures applied in our audit of the general purpose financial statements: 1. Combining, Individual Fund and Account Group statements 2. Schedule of Federal Financial Assistance The statistical information to be included in your comprehensive annual financial report will not be subject to the auditing procedures applied in our audit of the financial statements. Our audit will be a Single Audit made in accordance with generally accepted auditing standards; the standards for financial audits contained in Government Auditing Standards, issued by the comptroller General of the United States; the Single Audit Act of 1984; the provisions of OMB Circular A -128, Audits of State and Local Governments, and the provisions of the Minnesota Legal Compliance for Local Government Audit Guide pursuant to Minnesota Statutes, and will include tests of the accounting records of the City and other procedures we consider necessary to enable us to express an opinion that the financial statements are fairly presented, in all material respects, in confox, -ity w th generally accepted accounting principles and to report on the City's compliance with laws and regulations and its internal accounting controls as required for a Single Audit. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. 9- F Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institution. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which were are not engaged as auditors. As required by the Single Audit Act of 1984, our audit will include tests of transactions related to federal assistance programs for compliance with applicable laws and regulations. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention, and will include such matters in the reports required for a Single Audit. As required by government auditing standards, we agree that a representative of the cognizant agency or its designee, other governmental audit staff and GAO shall have access to the audit workpapers upon request. The workpapers shall be maintained for at least three years after the date of the report or longer if requested by the cognizant agency. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. This will include the City having closed and balanced all accounts. Workpapers supporting financial statement amounts will be provided to the auditor. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. • We understand that your employees will type all cash or other confirmations we request and will locate any invoices selected by us for testing. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. We expect to begin our audit on a mutually agreed date with the City and to issue our report prior to June 30, 1990. Our fees for these services are estimated to range from $16,550 to $18,000 which includes our fee reduction discount for your municipal organization. It is agreed that the fee will not exceed $18,000. The fee arrangements for services requested outside the terms and conditions of this agreement will be arranged separately. If unusual problems or additional accounting assistance is required or requested it will be discussed prior to beginning work and fee arrangements will be agreed to at that time. Our fees for these services will be computed at our standard rates, plus out -of- pocket expenses and will be billed monthly as work progresses. Invoices are due upon receipt. A late payment charge of 1 -1/28 per month will . be charged on all invoices not paid within 30 days from the date of the invoice. If financial statement with which we are associated, or any portion thereof, are to be published or otherwise reproduced, printer's proofs or masters are to be submitted to us for review before printing or other reproduction. This letter comprises the complete and exclusive statement of the agreement between the parties, superseding all proposals oral or written and all other communications between the parties. If any provision of this letter is determined to be unenforceable, all other provisions shall remain in force. We shall be pleased to discuss this letter with you at any time. If the foregoing is in accordance with your understanding, please sign the copy of this letter in the space provided and return it to us. J We very much appreciate the opr Sincerely, CHARLES BAILLY & COMPANY RiSiewe CITY OF HUTCHINSON Accepted: i S NAME TITLE DATE i i r1 L_J (612) 587 -5751 f1UllH CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHWSON, MINN. 55350 M E M O R A N D U M DATE: December 8, 1989 TO: Mayor and City Council FROM: — Gax Uo z .lily— AflmitR uUr — — — — — — — — — — — — — SUBJECT: JUNKER SANITATION REQUEST -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — Attached is a letter requesting a $2.00 increase per month /customer in • response to a $2.00 per cubic foot landfill increase. Using the "guideline formula" used previously by the city council, the per month increase to the customer would be approximately .95- $1.00/ month increase /customer. See attached. cc: Allison Lutterman Barry Anderson Jim Junker GP /bb E �— 67 (612) 587 -5151 HUTCH CITY OF HUTCHINSON 37 WA SHING TON A VENUE WEST HUT CHINSON, MINN. 55350 January 27, 1989 M E M O R A N D U M TO: MAYOR AND COUNCIL FROM: GARY PLOTZ SUBJECT: JUNKER SANITATION INCREASE REQUEST - LANDFILL ADJUSTMENT BACKGROUND - FORMULA Attached is a good summary from the Leader, dated June 6, 1986, regarding previous council practice. Please note the underlined portions. The councilmembers' detail for 1986 that supported that $1.20 landfill adjustment is also attached. - RECOMMENDED INCREASE (landfill) For "consistency," Ken Merrill and I have calculated the impact of a a $2.00 • landfill increase on residential rates using the same formula and assumptions as June, 1986. The adjustment amount is $.94 /mo /account. See the attached breakdown. RE- CHECKED RECOMMENDED INCREASE - COUNTY INPUT I telephoned Ed Homan from the County Waste Management Board. Based on his method of computation, the landfill increase would amount to $.96 /mo /account. His assumptions and formula were based on information from MPCA - Marshall Office; namely, a family of four has approximately 1.75 tons of refuse a year; one ton is equal to 3.3 cubic yards. (3.3 cubic yards X 1.75 tons = 5.78 cubic yards /yr X $2.00 increase = $11.56/yr divided by 12 mo. _ $.96 /mo.) FEB. s 1989 DATE CITED AS SOME SORT OF DEADLINE Based on information from Ed Homan, MPCA took action on Nov. 14, 1988 that requires a "plan "for the new and additional reserve account be prepared by May 15, 1989. Payments would not start until Nov. 15, 1989. I am currently checking out the above information further through Mr. Bob McCaron of MPCA. SURVEY OF LANDFILLS Ed Homan will be submitting to me a listing of surrounding landfills, adjacent to McLeod County. I will be checking the cost and use - availability of the landfills; also any subsidies that may affect rates. Ed Homan indicated that a refuse truck and driver would cost $1.50 per additional mile. We will attempt to find out how many trips Junker Sanitation made to the McLeod landfill in 1988 and calculate the additional transportation costs vs. potential landfill savings. q' • 0 11 • December 1, 1989 b} �� City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 To: The Honorable Mayor and City Council of Hutchinson: The 1989 Minnesota Legislature has passed legislation imposing a $2.00 per cubic yard tax onall mixed municipal solid waste. As per my contract with the City of Hutchinson I shall need an increase of $2.00 per month on each household and commercial account effective January 1, 1990. I urge your prompt consideration to the above subject and await your response to the matter. Sincerely, JUNIOR SANITATIOK--SERVICE, INC. James L. Junker President JLJ /mat "Your Garbologist " James Junker. P.O. Box 246. Stillwater, MN 55082. 612 - 439 -7135 q- • 3M Facilities Engineering and Real Estate PO Box 33331 St. Paul, Minnesota 55133 -3331 6121778 5049 December 5, 1989 City of Hutchinson Hutchinson City Council 37 Washington Avenue West Hutchinson, Minnesota 55350 Attn: Mr. Gary D. Plotz, City Administrator Subject: 3M Conditional Use Permit, Resolution No. 9075, for the Construction of a Thermal Oxidizer an Electrical Substation. Dear Sirs: Mr. Jim Marka, Building /Planning & Zoning Administration, Mr. Skip Wright, D.N.R., Mr. Clarence Kadrmas, Hutchinson Utilities Commission, Mr. Frank Mott, 3M Resident Engineer and Mr. Terrence Huntrods, T.K.D.A. and 3M consultant and I met on December 4, 1989 to discuss the remaining items to be resolved in order to obtain all the required permits and approvals for the construction of the 3M thermal oxidizer and the City of Hutchinson's electrical substation. It became apparent in our discussions that in order to obtain all the necessary approvals of the proposed construction, 3M Company and the Hutchinson Utilities Commission would have to apply for a revision to the Federal Flood Insurance Study for the City of Hutchinson so as not to jeopardize the City's flood insurance coverage and to comply with federal regulations governing construction within a designated floodway. The hydraulic analysis performed by Mr. Huntrods indicates that the fill encroachment into the floodway results in a rise of the flood profile that does not exceed the allowed limit of .5ft. allowed for designated floodways and that there will be no potential impact to any areas upstream of the Electrical Substation. By this letter 3M Company hereby requests that the City Council of Hutchinson adopt a resolution supporting the proposed modification to the floodway as shown in the documentation and mapping. This resolution is part of the documentation required by the DNR /FEMA application to revise the Federal Flood Insurance Study. Our consultant will be available to formally present and /or answer any questions pertaining to his analysis at the December 12, Council meeting. Please call me if you have any questions.(612 /778 -6857) - in;ere,ly, • Patrick XJV I^6raann 3M Civil Engineering 9-g DEC 07 '89 08 :20 P02 DEC 07 189 08 :24 T K D R & ASSOC., INC. p,2 • DRAFT RESOLUTION WHEREAS, the City of Hutchinson has adopted a floodplain zoning ordinance, and WHEREAS, the 3M Company desires to construct an electrical substation on their Property within the current designated tloodway, and WHEREAS, the construction of this substation would alleviate a potential electrical demand problem In the City of Hutchinson, and WHEREAS, the 3M Company has conducted an engineering study of the floodplain and fioodway of the South Fork of the Crow River In the vicinity of the proposed substation, and WHEREAS, this study has shown that the regulatory fk)Odway could be altered in such a fashion as to allow construction of the substation without altering current flood levels in any residential area, and • WHEREAS, these proposed revisions have been given a preliminary review and have been determined to meet the requirements by the Minnesota Department of Natural Resources. NOW, THEREFORE, BE IT RESOLVED THAT: the regulatory floodplain of the Cky of Hutchinson be revised aocording to the attached floodway map. 0 9 -/r DAVID H. ARNOLD •CHARLES R. CARMICHAEL GARY D. M�DCWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA K. PRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. MCGEE December 7, 1989 ARNOLD & McDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (812) 587 -7575 TELECOPIER(612) 587 -4090 Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. BARRY ANDERSON OF COUNSEL WILLIAM w. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 554)(1 (012) 545 -9000 IN TOLL FREE 800- 343 -4545 TELECOPIER(0)2) 545-1793 501 SOUTH FOURTH STREET PRINCETON.-MINNESOTA 55091 (812) 380 -2214 TELECOPIER(012) 889 -5508 Re: Thomas B. Dolder and City of Hutchinson (Dry Dock) our File No.: 3188 -89 -0114 Dear Gary: �1 DEC', - RECEIVED V E The above referenced matter has come up for review. As you know, • the lease agreement for the former Spanky's facility now known as Dry Dock, expires on January 31, 1990 unless otherwise terminated pursuant to the lease. I have been contacted by Jim Mills on behalf of Dry Dock and he advises me that the landlord is ready to enter into an additional one year committment on the same terms and conditions as set forth in the original lease of August 1, 1989. I have no reason to suggest that it would not be appropriate to so agree and accordingly, I would recommend that this matter be placed on the agenda for the December 12, 1989 meeting with the thought that the Council could authorize the extension of the lease agreement for one year. I have no information on how the program is progressing, but I assume since I have heard nothing to the contrary, that the results have generally been satisfactory and the City does desire to con- tinue with this arrangement. In any event, I would appreciate it if you would place this matter on the agenda and Mr. Dolder's attorney, Don Prochnow, and this office can put together the appropriate short form agreement with Count aut - ,— ation. I would anticipate that all we would need to do is to have a letter agreement indicating that the lease would be extended on the same terms and conditions up to and in- is cluding December 31, 1989. 9 -t1 Mr. Gary D. Plotz December 7, 1989 Page 2 Please call with any questions. Best personal regards. Very truly yours, G. Barry Anderson GBA:mb F- I L • n U • DAVID B. ARNOLD CHARLES R. CARMICHAEL GARY D. McDOKELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA K. FRETLAND DAVID A. RRUEGGEMANN JOSEPH M. PAIEM£NT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. McGEE TIMOTHY W. FAPINSKI • • December 11, 1989 ARNOLD & MODOWELL ATTORNEYS AT LAw 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416-1492 (612) 545 -9000 MN TOLL FREE 800-343-4545 CABLE MCLAW MINNEAPOLIS TELECOPIER (812)545 -1793 Mr. Gary D. Plotz Hutchinson City Administrator 37 Washington Avenue West Hutchinson, MN 55350 RE: Our File 3188 -87 -0031 Dear Gary: or COUNSEL WILLIAM W. CAMERON PAUL D. DOVE 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)369 -2214 T£LECOPIER (012) 389 -5500 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 TELECOPIER(612) 567 -4086 I noticed in reviewing the 1983 Resolution that the Resolution in question applied to any goods, not merely alcoholic beverages and so the Resolution adopted at the last city council meeting was technically incorrect. Equally incorrect is the Resolution that I drafted and sent to you last week. Enclosed is a revised Resolution which I believe accomplishes what the city council intended. Please distribute copies of this Resolution to all concerned for action at the city council meeting Tuesday night. Thank you. Very G. Barry Anderson GBA /lls Enc. /a -A. RESOLUTION NO. 9136 • WHEREAS, the Hutchinson city council passed a resolution in September of 1983 prohibiting the purchase of goods from, among other countries, the Union of Soviet Socialist Republics (Soviet Union) and Eastern Bloc countries; WHEREAS, the Resolution was adopted in response to certain actions by the Soviet Union in shooting down a Korean airliner resulting in loss of life; WHEREAS, the circumstances in the Soviet Union and Eastern Bloc countries are vastly different than the circumstances that prevailed in 1983; NOW THEREFORE BE IT RESOLVED, that the City of Hutchinson repeals any and any all prohibitions against the sale or importation of goods from the Soviet Union and Eastern Block • Countries. Dated: Paul L. Ackland Mayor Attest: Gary D. Plotz City Administrator 10-4. n lJ • DAVID B. ARNOLD CHARLES R. CARMICHAEL GARY D. M�DOMELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA E. PRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PATEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. WORE I� L 0 December 4, 1989 ARNOLD & MGDOWELL ATTORNEYS AT LAW 5861 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416-1492 (612) 545 -9000 MN TOLL FREE 800 -343 -4545 CABLE MCL.AW MINNEAPOLIS Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, MN 55350 TELECOPIER (612)545 -1793 RE: Resolution Our File #: 3188 -87 -0031 Dear Gary: Enclosed please find a proposed Mayor and yourself. If you have Resolution, please contact me. or com .R' NILLIAM N. CAMERON PAUL D. DOVE 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (512) 389- 2214 TELEOOPIER(612) 389 -5506 101 PARR PLACE HUTCHINSON, MINNESOTA 55350 (612) 567 -7575 TELECOPIER(612) 587 -4096 �234S6 8 C 1989 8 CEiyZD Resolution for execution by the questions in connection with this Probably the council should have a chance to look at this Resolution simply as a matter of form since I did punch it up a little to reflect the reasons for adoption of the resolution. Please call with any questions. Very truly yours, ARTarry McD ELL G. Anderson GBA /lls Enclosure /o -a. RESOLUTION NUMBER 9136 • A RESOLUTION REPEALING A MUNICIPAL PROHIBITION AGAINST THE PURCHASE OF SOVIET -MADE ALCOHOLIC AND NON - INTOXICATING MALT LIQUOR. WHEREAS, the City of Hutchinson did adopt in September of 1983, a resolution prohibiting and forbidding the sale by the municipal liquor dispensary of any alcoholic or non - intoxicating malt liquor beverages made in the Union of Soviet Socialist Republics (Soviet Union); WHEREAS, it has become apparent that the original circumstances justifying adoption of said resolution have changed; WHEREAS, there appears no current justification for the continuing prohibition on the sale of such beverages by the municipal liquor dispensary; iNOW BE IT RESOLVED, that the city council of the City of Hutchinson, Minnesota, repeals any and all prohibitions against the sale by the municipal liquor dispensary of soviet -made alcoholic and non - intoxicating malt liquor beverages, effective immediately. Dated: November 28, 1989 Attest: J Gar lot Paul L. Ackland Mayor l0 -C?, RESOLUTION NO. 7515 RESOLUTION OPPOSING PURCHASE OF PRODUCTS FROM SOVIET UNION OR OTHER COMMUNIST COUNTRIES WHEREAS, the Soviet Union has taken barbaric action in shooting down a South Korean commercial airliner which carried 61 American passengers and killed 269 innocent victims aboard, AND WHEREAS, the City Council of the City of Hutchinson, Minnesota has reacted by going on record as opposed to the action taken by the U.S.S.R., NOW THEREFORE, BE IT RESOLVED BY THE HUTCHINSON CITY COUNCIL THAT, The City of Hutchinson, Minnesota will not purchase any products that are produced in the Soviet Union, Afghanistan, Cuba, and the East European Communist Bloc countries. Adopted by the City Council this 13th day of September, 1983. ATTEST: Gar} V. P1 t City Clerk V/ /Q FA 40 • $140,458.94 //-a, REGULAR COUNCIL MEETING December 12, 1989 • WATER & SEWER FUND *Richard & Marion Peterson claim $117.12 *Withhold Tax Acct employer contribution 605.13 *U.S. Postmaster postage for water bills 178.16 Allen Office supplies 12.72 Allied Mechanical unions 55.42 Automation Supply disks 74,87 Big Bear floor dry 4.93 Crow Chemical & Lighting supplies 44.70 Coast to Coast supplies 62.71 Com. of Revenue sales tax - Nov. 447.35 Donohue professional services 6,265.28 Farm & Home parts 151.80 Fitzloff Hardware supplies 74.71 Floor Care supplies 47.29 G & K Services uniforms 213.55 Hutch Coop gasoline 904.39 Hutch Telephone phone service 251.22 Hutch Utilities electricity & gas 13,385.43 Hutch Wholesale spray 43.44 Junker Sanitation refuse service Nov. 37,637.70 L & P Supply cable 12.35 LTP Enterprises repair 3,340.58 Logis Oct. computer charges 693.13 .Mankato Mobile Radio radio 391.00 MN. Valley Testing tests 152.80 Quade Electric connector .25 P.E.R.A. employer contribution 359.67 Town & Country Tire tube 16.73 Tri County Water salt 8,20 U.S. Postmaster meter postage 91.44 Waldor Pump service contracts 630.96 Arcon Construction services 15,000.00 Scott Hanson winter safety boots 30.00 John Henry Foster parts 78.65 MPCA registration -Meece & Lanz 120.00 National Casualty Co. professional services 6,424.00 P & L Mechanical application #3 48,925.00 Paperback Software Int. software agreement 50.00 Vessco pump 351.50 WPCF applications- Graham,Smoger & Lanz 111.50 State Treasurer certificaton fee- M.Meece 15.00 Mutual Benefit LTD -Dec 126.86 MN. Mutual Life Ins Life INs -Dec 47.46 City of Hutch Self Ins Fund medical -Dec 2,566.13 City of Hutch Self Ins Fund dental -Dec 337.81 • $140,458.94 //-a, -2- CENTRAL GARAGE FUND .*Withhold Tax Acct Brandon Tire Carquest Auto Coast to Coast Crow River Glass Farm & Home Hutch Iron & Metal Hutch Wholesale Jerabek Machine Shop MacQueen Equipment Northern States Supply Plowmans Quade Electric Schmeling Oil Sorensen Farm Supply P.E.R.A. U.S. Postmaster Wigen Chevrolet W.D. Cooling Borchert Ingersoll Crow River Auto Champion Auto Store Jerry's Transmission LaHass Mankato Mack Sales •Old Dominion Brush Prairie Hudraulics Rosedale Chevrolet Mutual Benefit MN. Mutual Life Ins City of Hutch Self Ins Fund City of Hutch self Ins Fund GENERAL FUND *U.S. Postmaster *DNR *Withhold Tax Acct *DNR Allen Office Am. Welding Supplies Arnold & McDowell Automation Supply •Bremix BRW Big Bear Brandon Tire Bennett Office Ben Franklin employer contribution $94.51 tires & tubes repairs 740.08 supplies 1,810.01 supplies 18.27 safety glass 67.37 supplies 98.19 iron 109.26 supplies 491.44 parts 50.28 pump repair 3,243.40 supplies 18.17 hose 11.64 cord end & conduit 4.55 oil 1,092.76 sprockets 45.19 employer contribution 56.38 meter postage 3.95 repairs 567.70 check systems 29.40 pin 153.70 repairs 700.50 tow hooks 23.96 back up alarm 59.80 wearbar & shoe 122.67 parts 88.68 clutch 260.50 rebuild 51.15 bracket 112.50 LTD -Dec 11.60 life ins -Dec 5.04 medical -Dec 307.67 dental -Dec 43.79 $10,494.11 postage Dec. newsletter 171.40 DNR registration fees 742.00 employer contribution 3,877.53 DNR registration fees 597.00 supplies 20.19 acy & rent 23.66 legal service 8,500.00 labels 39.59 tile mix 1.50 profesisonal services 998.23 nuts & bolts 25.74 tube 11.85 service contract 31.76 supplies 32.22 -3- Carney's supplies $23.02 Garage rent 79,437.00 •Central County Treasurer DL fees 102.00 County Treasurer assessing services 20,700.00 Culligan salt & service 49.40 Coast to Coast supplies 242.19 Coca -Cola equip rental 20.00 Hutch Chamber of Commerce postage 11.19 County Market groceries 20.01 E & T Contracting snow removal 707.50 Eileen Goeders contract payment 1,500.00 Erickson More 4 supplies 57.86 Family Rexall supplies 88.83 Farm & HOme supplies 111.85 Feed -Rite Controls demurrage charge 25.00 Great Plains paneling 59.93 Fitzloff Hdwe supplies 344.58 Floor Care supplies 1,208.72 G & K Services uniforms 493.69 Hager Jewelry ups 3.46 Henry's Candy paper 89.62 Hutch Coop gasoline 3,793.22 Hutch Conv & Visitors Bur. lodging tax -Sept & Oct 3,554.20 Home Bakery rolls 4.50 Hutch Iron & Metal iron 12.80 Hutch Leader ads 986.03 •Hutch Medical Center Hutch Plumbing & Htg exams - Fenske & Goldschm repair 400.00 320.75 Hutch Telephone telephone 3,384.02 Hutch Utilities electricity & gas 8,540.03 Hutch Wholesale supplies 85.03 Hutch Fire & Safety supplies 358.22 Hutch Public Schools bldg supervisor 113.76 Ink Spots paper 22.88 Ideal Shoe Shop - chimney bags 20.00 Jerabek Machine Shop part 12.10 Juul Contracting remove bridge approach 463.00 K -Mart Christmas ornaments 26.25 Logis Oct computer charges 4,669.23 MacQueen Equipment vibrator 816.00 Marco post it supplies 37.86 McLeod Coop Power electricity 425.68 MN. Elevator elevator service 55.70 Northern States Supply parts 208.49 Olson's Locksmith locks & keys 78.50 Plaza Hardware supplies 19.73 Pitney Bowes meter rental 94.50 Pikal Music Store tv, vcr & mic 715.00 Quade Electric bulbs 209.09 Shopko Christmas ornaments 73.88 Simonson Lumber base board & nails 6.26 •Sid's Foods Sorensen Farm Supply supplies step ladder, goggles 14.78 131.20 Standard Printing paper & plastic signs 746.63 P.E.R.A. employer contribuiton 4,386.41 Templeton Dec. contribution 262.67 Two -Way Communications radio check 140.00 • • \J -4- Tri County Water UBC U.S. Postmaster US West Xerox West Publishing Wigen Chevrolet Zee Medical Service Mutual Benefit MN. Mutual Life Ins City of Hutch Self Ins Fund City of Hutch Self Ins Fund Amsterdam Bell Atlantic Tricon Bloedel Monument Camera Shop City of Hutch lodging tax City of Plymouth Forestry Clarey's Safety Equipment Coalition of Greater Mn. Cities Greenbriar Floral Institute of Bldg Officials LaHass Laser Type Printing McLeod Cty Highway Dept. McLeod Cry Historical Society Memindex Robinsn Appraisal Safety Council Schweiss Chicken Pluckers Secretarian Sioux Valley Asphalt Sports Award 3 -D Fire Apparatus Vaughn Display Walker Tree Service Wesley's Pharmacy Lloyd Christensen Dale Froemming Clarence Lund Earl McBride Tom Parker Willard Pellinen Curtis Reiter & New Ulm Glass Curtis REiter & Freund Stucco Connie Mangan Roberta Tabberson Sharon Zieman Steven Stai Hutch TEch College Hotovec Auctioneers Robert Rossell J's Pizza Carten - Pat Vanderveen Dept of Labor & Ind rent & salt supplies meter postage computer line contract payment 1990 pocket parts police car supplies LTD Dec Life ins -Dec medical -Dec dental -Dec mailing labels equipment marker installed photos & film Oct lodging tax spade repair saddle & stabilizer special assessment pointsettias registration -Marka & Johaneson coupler business cards eng. services 26 admissions wall planners services transfer per 89 budget repair hangar door services of B. Lamp winter mix boards sliding tray bulbs trees film chain sharpened stump removal refund of Sr.tour refund of Sr. ball heating fuel 1990 projects small cities loan small cities loan lunches logis meeting film purchase refund skating lessons class adv. expenses Star Tribune council meeting logis meeting exemption certificate $56.10 55.14 644.61 98.54 329.80 252.00 13,350.98 61.65 805.40 358.68 19,357.14 2,755.65 58.60 8,952.00 285.00 29.11 .84 25.00 269.00 1,976.00 29.90 180.00 32.25 40.00 280.00 26.00 104.59 225.00 150.00 199.30 231.00 261.12 93.55 333.41 99.00 1,365.00 2.29 15.67 105.00 6.00 12.00 206.94 260.00 874.00 5,648.80 18.49 3.54 21.12 50.00 288.00 148.13 12.00 30.38 3.71 60.00 $216,694.35 BOND FUNDS 1980 TAX INC. DEBT. SERVICE • CURTIS E. REITER & NEW ULM CLASS 87 HCDC LOAN $ 76.00 CURTIS E. REITER & DAVID FREUND STUCCO 87 HCDC LOAN 491.20 $567.20 BURNS MANOR DEBT SERVICE American National Bank fees & expenses $415.50 BURNS MANOR CONST. FUND Starland Furniture furniture $500.00 Hutchinson Com. Hospital furniture 250.00 A & B Electric Inc. Oct & Nov. services 3600.00 Asbestos Cont. Inc. tile removal 9 rooms 2048.94 Lundeen Floor Covering floor covering 6466.77 Lintex Corp. curtains etc. 8144.47 Maki Painting & Decorating painting 9 rooms 5850.00 C.B.I. 50% down on mattresses 4800100 YOUTH CENTER $31,660.18 PERA employer contribution $35.15 City of Hutchinson dental insurance 15.64 City of Hutchinson water -sewer chgs. 129.57 Hutchinson Telephone phone service 24.75 Hutchinson Utilities electricity & gas 105.36 Park & Rec.Dept. supplies 64.96 Pikal Music Store needle 22.50 •Star Cablevision Frito Lay Inc. Dec. service supplies 23.30 2.69 Northland Beverages supplies 198.22 City of Hutchinson medical insurance 137.48 Mutual Benefit Ins. LTD insurance 20.80 *Withhold Tax Acct employer contribution 58.94 HOSPITAL BONDS E-3 FIRST TRUST BANK INTEREST & fees $23,671.88 BONDS OF 1980 First Trust Bank interest & fees $5686.88 BONDS OF 1986 American Trust Bank fees & expenses $179.75 BONDS OF 1988 Duininck Bros. Inc. construction costs $4004.14 BONDS OF 1989 Duininck Bros. Inc. construction costs $60,494.93 Hanson & Vacek Construction construction costs 18,632.00 Walker Tree Service 2 birch trees 130.00 Dorsey & Whitney prof. services 3,257.45 $ 82,514.38 MUNICIPAL LIQUOR STORE Friendly Bev. Co. Locher Bros. Quality Wine & Spirits Quality Wine & spirits Johnson Brothers Wholesale Ed Phillips & sons Griggs Cooper & c0. Henrys Candy Co. Northland Bev. Inc. Bernicks Pepsi Cola Coca Cola Bottling Triple G Dist. Inc. Lenneman Beverages Locher Bros. Am. Linen Supply City of Hutchinson City of Hutchinson City of Hutchinson Coast to Coast Electro Watchman Greenbriar Floral Hutch Leader KDUZ -KKJR Junker Sanitation Hutchinson Telephone Hutchinson Utilities Sprengler Trucking r 1 0 beer $ 485.55 beer 9467.25 wine & liquor 1443.25 wine & liquor 929.41 wine & liquor 1514.07 wine & liquor 4338.61 wine & liquor 1645.91 supplies 1578.76 supplies 146.75 supplies 25.20 supplies 502.15 beer 11,119.20 beer 17,723.35 beer 12,822.75 towel service 21.20 insurance 5,072.90 fund transfer 50,000.00 cigarette license 12.00 supplies 3.96 quarterly chgs. 111.00 Vorbeck- hospital 10.00 advertising 145.00 advertising 336.00 refuse services 102.60 phone service 106.50 electricity & gas 586.28 Nov. freight chgs. 591.08 $ 120,840.73 • is M E M O HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East H UTC H I N SO N, MINNESOTA 55350 Chief: Orlin "Butch" Henke FOR YOUR INFORMATION Data: December 5, 1989 TO: Mayor and City Council Members FROM: Butch Henke SUBJECT: 1990 Officers of the Hutchinson Fire Dept. Elections were held on the 4th of December at the Fire Dept. monthly meeting with the following results. Fire Chief 1st Asst Chief 2nd Asst Chief Ladder Cpt Rural Cpt City Cpt Rescue Cpt Ladder Lt Rural Lt City Lt Rescue Lt Secretary Treasure Brad Emans Randy Redmann Steve Schramm Gary Forcier Craig Reiner Jim Popp John Reynolds Joe Drahos Tom Pessek. Bob Vieyra Craig Powell Jamie Emans Gary Henke Pleasc a ; -int theEe firefighters to their elected positions before January 1st 1990. / (612) 587 -5151 Hv�cy CITY OF HUTCHINSON 37 WASHINGTON' AVENUE WEST HUTCHIN'SON, M%N 553$0 FOR YOUR INFORMATIO M E M O R A N D U M DATE: December 6. 1 TO: Mayor and City Council _ _ _ _ _ FROM: _Rang DeVries,, Director of Water /Wastewater Operations_ _ SUBJECT: Waiver of Storm Sewer Requirement for School District • At the November 14, 1989 City Council meeting, it was requested by the Council to find out how many gallons of water were being discharged to the sanitary sewer from the dewatering pump at the high school. I have estimated this flow at about 525,000 gallons per year. After inves- tigating the location of the storm and sanitary sewer lines in the area, we found a storm line in the basement, not too far from the pool area, where this pump is located. The school district's engineer stated that they could plumb into this line, and have the work done by January 1, 1990. I will follow up to make sure that this work is complete. /ms cc: Gary D. Plotz, City Admin. Glenn Matejka, Supt. I.S.D. 5423 Cal Rice, Asst. Eng. Jim Marka, Bldg. Official • December 7, 1989 ARNOLD & McDOWELL ATTORNEYS AT LAw 101 PARE PLACE HUTGHINSOV, MINNESOTA 55350 (612) 587-7575 TEL£COPTER 4632) 567 -4096 Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. BARRY ANDERSON Re: Codification and Adoption of Revised Zoning Ordinance Our File No.: 3188 -89 -0031 Dear Gary: of COUNSEL WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR "RE ROAD MINNEAPOLIS, MINNESOTA 3541(+ (012) 545 -9000 MN TOLL FREE 800 -343 -4545 TELECOPIER(612) 545-1793 501 SOUTH FOURTH STREET' PRINCETON, MINNESOTA 55371 (612)389 -22L4 TELECOPIER(812) 389 -5500 c67c °,? nFr.1969 RECEIVED FOR YOUR INFORMATION • I am enclosing for inclusion in the Council packet the following letters and documents relating to the above referenced subject: 1. My letter of November 28, 1989,to Rodger E. Jensen re- garding codification of the Hutchinson zoning ordinance; 2. A copy of the November 30, 1989,letter from Rodger E. Jensen to Bill Weber; 3. A copy of Jensen's letter of December 5, 1989, which was a follow up to several conversations that he and I had on the subject. I believe the Council had asked sometime ago to be kept up to date on the inter - action of the codification of our ordinances and the revision of the zoning ordinance. No action is required on this matter at this time. Thank you. Very truly ARNOLD • G. arry A: GBA:mb DAVID B. ARNOLD G HARLESR.CARMICHAEL GARY D. M�DOWELL STEVEN A.ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA R. FRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. MCOEE December 7, 1989 ARNOLD & McDOWELL ATTORNEYS AT LAw 101 PARE PLACE HUTGHINSOV, MINNESOTA 55350 (612) 587-7575 TEL£COPTER 4632) 567 -4096 Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. BARRY ANDERSON Re: Codification and Adoption of Revised Zoning Ordinance Our File No.: 3188 -89 -0031 Dear Gary: of COUNSEL WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR "RE ROAD MINNEAPOLIS, MINNESOTA 3541(+ (012) 545 -9000 MN TOLL FREE 800 -343 -4545 TELECOPIER(612) 545-1793 501 SOUTH FOURTH STREET' PRINCETON, MINNESOTA 55371 (612)389 -22L4 TELECOPIER(812) 389 -5500 c67c °,? nFr.1969 RECEIVED FOR YOUR INFORMATION • I am enclosing for inclusion in the Council packet the following letters and documents relating to the above referenced subject: 1. My letter of November 28, 1989,to Rodger E. Jensen re- garding codification of the Hutchinson zoning ordinance; 2. A copy of the November 30, 1989,letter from Rodger E. Jensen to Bill Weber; 3. A copy of Jensen's letter of December 5, 1989, which was a follow up to several conversations that he and I had on the subject. I believe the Council had asked sometime ago to be kept up to date on the inter - action of the codification of our ordinances and the revision of the zoning ordinance. No action is required on this matter at this time. Thank you. Very truly ARNOLD • G. arry A: GBA:mb November 28, 1989 Mr. Rodger E. Jensen Municipal Ordinance Codifiers, Inc. 7400 Lyndale Avenue South Minneapolis, Mn. 55423 Re: Hutchinson Ordinance Codification Our File No. 3188 -0031 Dear Rodger: I have your revised Bed & Breakfast ordinance and upon further • reflection, I have concluded that you are absolutely correct that the ordinance belongs in the licensing section of our Code rather than land use planning. However, the draft that you provided to me (which I very much appreciate, by the way), eliminated references to conditional zoning, parking requirements and the annual licensing provisions in paragraph 9 of our ordinance. These provisions are important to the Council, and to planning staff, and while I recognize they may more appropriately belong in the land use section, I think for the time being we will allow our ordinance to stand and revise it at the time we adopt Chapter 10. Do you see any problem with that suggested course of action? Thank you for your time and attention to this matter. Best regards. 1 Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm CC Gary Plotz • Jim Marka ARNOLD & MCDOWELL DAVIU B. AHNULD ATTORNEYS LAW AT ..r r +m NSlL 1'HARL F,S GARLIC 11A E1. /:A FI' U. M' OOWELL T( 101 PAR PLwCE WILLIAM W. CAMERON STEVEN A. ANDERSON HUTCHtN50N. MINNESOTA 55350 PAUL D. DOVE f:. BARRY ANDE.R501N (al'-') 5B7-7.%7F, 5191 CEDAR "RE ROAD STEVE. S, HOUF MINNEA PULIS. MINNESOTA Yrt l'i IAIIRA K. PRF.rLAND IF..I.F./IIPIFH (DIL') r117.4UH9 (pIC) SAG -MfOo DAVID A. ORII EPOEMANN NN TOLL FREE ROO -340 -0545 JOSEPH M. PAIEMENT RESIDENT ATTORNEY TFLECOPIER(812) 545. 1743 .IAM IS UTLF.Y O. BARRY ANDERSON J L'LIA A. f11 HISTIANS SDI SOUTH FOURTH STREF.T PRINCFTON, MINNESOTA 55.971 RICIIARD G. MiGEP. HHW):19N -2219 I r.LFCOPIFR (012)'IVH-55fl if November 28, 1989 Mr. Rodger E. Jensen Municipal Ordinance Codifiers, Inc. 7400 Lyndale Avenue South Minneapolis, Mn. 55423 Re: Hutchinson Ordinance Codification Our File No. 3188 -0031 Dear Rodger: I have your revised Bed & Breakfast ordinance and upon further • reflection, I have concluded that you are absolutely correct that the ordinance belongs in the licensing section of our Code rather than land use planning. However, the draft that you provided to me (which I very much appreciate, by the way), eliminated references to conditional zoning, parking requirements and the annual licensing provisions in paragraph 9 of our ordinance. These provisions are important to the Council, and to planning staff, and while I recognize they may more appropriately belong in the land use section, I think for the time being we will allow our ordinance to stand and revise it at the time we adopt Chapter 10. Do you see any problem with that suggested course of action? Thank you for your time and attention to this matter. Best regards. 1 Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm CC Gary Plotz • Jim Marka `J C� 0 N A MUNICIPAL ORDINANCE CODIFIERS. INC. (OICILL if 1f IN CN.(1[! ((V�f1pM AND D "DIN.NC! coovlcmoN [ausnu. .ON YIN M[(O }/� DOV(IIN YlN14 VNIi( Mr. William Weber, AICP BRW, Inc. 700 Third Street South Minneapolis, MN 55415 Dear Mr. Weber: Re: Hutchinson City Code 7400 Lyndale Avenue South Minneapolis. Minnesota 55423 Area Code 612 869 -2403 November 30, 1989 � I Yom, Mr. G. Barry Anderson, Hutchinson City Attorney, has referred the draft of a new zoning ordinance apparently prepared by your firm, to our office for comment, specifically "to make sure that the form complies with the existing Code ". He further asked that we comment directly to you, with a copy to him. After a cursory examination of the draft, it is apparent that you have not been furnished with a copy of the complete City Code which became effective July 1, 1989. It is also apparent that you have not had an explanation as to the purposes of the Code or the method of amendment of the Code. In order to partially fill this void we make the following suggestions. The City Charter is very specific in requiring a title (not a "Pre- amble") and we therefore suggest that the beginning of the ordinance be as follows: ORDINANCE NO. , 2ND SERIES AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING THE CITY CODE BY ADDING CHAPTER 11 ENTITLED "LAND USE REGULATION (ZONING) ", CONTAINING REGULATORY POWERS TO THE END THAT ADEQUATE LIGHT, PURE AIR, AND SAFETY FROM FIRE, FLOOD, AND OTHER DANGERS MAY BE SECURED; THAT THE TAXABLE VALUE OF THE LAND AND BUILDINGS THROUGHOUT THE CITY MAY BE CONSERVED; THAT CONGESTION IN THE PUBLIC STREETS MAY BE LESSENED OR AVOIDED; THAT THE HAZARDS TO PERSONS AND DAMAGE TO PROPERTY RESULTING FROM THE ACCUMULATION OR RUNOFF OF STORM WATER MAY BE LESSENED OR AVOIDED; AND THAT THE PUBLIC HEALTH, SAFETY, COMFORT, MORALS, AND WELFARE MAY OTHERWISE BE PROMOTED; AND TO INSURE AND FACILITATE THE PRESERVATION OF SITES, AREAS AND STRUCTURES OF HISTORICAL, ARCHITECTURAL AND AESTHETIC IMPORTANCE; BY REPEALING ORDINANCE NO. 464; AND, BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1, TOGETHER WITH A SECTION OF THIS CHAPTER, CONTAINING PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Mr. William Weber, AICP -2- November 30, 1989 0 You will note that w-e omitted the provision headed "Title" because the zoning regulations are integrated into the entire Code which is cited by "City Code, Sec. 11. We have also omitted the word "Preamble" because the title of an ordinance is referred to that way in the City Charter and also the Charter requires an ordaining clause. Throughout the ordinance, rather than using the words "this Ordinance" it should be referred to as "this Chapter ". Also, we don't refer to the "City of Hutchinson, Minnesota" but simply "the City ". These matters are contained in Chapter 1 which is adopted by reference in this ordinance. We note in your Section 1.03, Item 12, administrative bodies are referred to. Both the Planning Commission and the Board of Zoning Adjustments and Appeals are provided for in Chapter 2 of the City Code so neither needs to be provided for here. In Item 13 of that Section, the amendment process is provided. We are not sure that this needs to be inserted for Minnesota Statutes, Chapter 462, is rather specific and overriding, but as long as it is in accordance with the statute and the City Charter we have no particular objection. We would omit Section 3.01 as surplusage for the City does not have extraterritorial authority. We would also omit Sections 3.04 and 3.05 for they are set forth in Chapter 1 of the City Code. It is not important to us because we can put it in the format of the entire City Code, but your Section 1.03 will very likely be Section 11.01 and each of the items beginning with No. 1 would be Subdivi- sions. In the definitions (your Section 4), numerous "flood" items are defined. We call your attention to the fact that Flood Plain Management is covered by City Code, Chapter 14. We suggest that you remove the second paragraph of Section 6.02 for we will deal with that at a later time in this letter. We note numerous errors in Section designation. If you refer to Page 154, there are two pages numbered the same and they are followed by Page 161 and there are also two Sections 10.03. While we are on Page 161, we should state that licensing and regulation of a business is not germane to this Chapter, but is covered by City Code, Chapter 6. It would, of course, be germane to state that bed and breakfast estab- lishments may be allowed as a conditional use, but the remainder of that Section should be omitted. L r1 Li 0 • I� U Mr. William Weber, AICP -3- November 30, 1989 On Page 173 we note a stated amount of a fee. Throughout the City Code, fees are established by resolution of the Council and we strongly suggest that this be carried over to the area of zoning as well. In codification we fastidiously resist the temptation to insert cross - references. Only occasionally are they necessary and we can't find a cross - reference that we consider necessary in this draft. The reason for this is that if a provision is either repealed or the designation is changed, the entire Chapter must then be reviewed in an effort to find any cross - references to that provision. The penalty provision in each Chapter of the City Code appears at the end. In this ordinance, we would place a reservation of all of the Sections between the text and the penalty provision and include the penalty provision in the following form: (Sections 11. through 11.98, inclusive, reserved for future expansion.) SEC. 11.99. VIOLATION A MISDEMEANOR. Every person violates a section, subdivision, paragraph or provision of this Chapter when he performs an act thereby prohibited or declared unlawful, or fails to act when such failure is thereby prohibited or declared unlawful, and upon conviction thereof, shall be punished as for a misdemeanor except as otherwise stated in specific provisions hereof. We would then insert a Section of the ordinance which would be elimi- nated in coding it and that Section is as follows: City Code, Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" is hereby adopted in its entirety, by reference, as though repeated verbatim herein. Ordinance No. 464 is hereby repealed. In the event you wish to discuss any of the contents of this letter with me, don't hesitate to call. I will hold the draft for a period of time to be able to discuss it. Very truly yours, MUNICIPAL ORDINANCE CODIFIERS, INC. Rodger E. Jensen, Counsel REJ /ag C: G. Barry Anderson, Hutchinson City Attorney MUNICIPAL ORDINANCE CODIFIERS, INC. SeE GI. LIS'S '.N CN.I,TER 9EVISION A.. OPOINANGE CO01.m ATION EXCLUSIVELY COP M- NESOTA GOVERNMENTAL Ii NITS G. Barry Anderson, Esq. City Attorney 101 Park Place Hutchinson, MN 55350 Dear Barry: 7400 Lyndale Avenue South Minneapolis, Minnesota 55423 Area Code 612 869 -2403 December 5, 1989 Re: Hutchinson City Code Your File No. 3188 -87 -0031. Lori and I had an hour -long conference in person with Hutchinson City Planner, William Weber, this morning. We ironed out most of the details raised in our letter of November 30, 1989. As we speculated in our letter, Weber was only remotely aware of the fact that Hutchinson was probably going to codify. He had no idea that the job had been completed, except for Chapter 11. We told him • that we would suggest that the City send him an unbound copy of the Code. We had a very frank discussion which included some differences of opinion. At one point Weber wanted to copy parts of Chapter 14 (Flood Plain Management) into the zoning ordinance. We told him we very definitely would recommend against that because one of the objects of codification is to avoid repetition. At another point he told us that he would recommend to the City that they print the zoning ordinance in a separate book which could be sold to developers and they wouldn't have to buy the entire City Code. We told him that we would defi- nitely recommend against this because the various Chapters of the Code depend on others, citing the fact that there are numerous provisions in Chapter 1 that apply to the entire City Code and the City would be selling an unreliable document with the representation that it was all the developer needed. Except for a couple areas where we differed, we had a very congenial meeting and, we think, a productive one. Again, it would be helpful to him if he had a copy of the Code. Very truly yours, MUNICIPAL ORDINANCE CODIFIERS, INC. X Rodger E. Jensen, Counsel REJ /ag UII r r 1 I 'd _I it �il�ll� 1 ILI I �I IIfII i"1111N IIII III II kL FOR YOUR I€ORMATION• C' lil of a�u�tlin -L,� — mat _ ,�� _cam, ,R�•� � - - - - -- -- - Ck,r, es.r - - -- - -lid _ t U,uL!p I_ L4 uof..- _:5•+Ir�_.— ,"b IJn�c.nl�r.t 14P9 All- c _ -TO — by -- 111 T 4 Z4 f 3 vg 73i - &.- - 1726 . I � ' - - t - I - -- -- - - - - -- p54t_ �. ! -._ J I -1 � 1 • L �� /� - ,L _. /K a� �� —C? ji ei, %Y /— 444 air 4 -1 -1— -- 4 4�p 1 - _ L >i y - - - - sd � 9 _ t2 ir _ y ! �� i_ �uQ'. 1 .a�� _ �`.. Ir /f'f% _._' - �• -- - 1 11 _..._ {-b ' - I I- -I " - — -_ r3�•9 o — 2.4r j._. `i7,7 _{y 13.E I � I q I I' I wINM IM U.SA hm, r . ,.... v u rvwr: v.. cucN, ss,. wnrz ALAN FOR YOUR INFORMATION I - I1 �L•. ,ICrIJO1 ir:�r' .b c71r1. l:�,l -y,i�r �5.n._ _. �q[COL._.•!'6 C�o.n�pi9ligod _.. " ( '1 !•I: I,,,,,' �JC5 ut 1' lc ve JL 1 loaf /9 - s _ 211 5` 1 Y� - -I , t ,r_ _ r it _ -I ✓v ,5 Z ' � » s �_ �, •. 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''i io4 ff �3.7`/oI 1 I Imp F 11/21/89 HUTCHINSON UrA&TICS COMMISSION P(4,E i TOTAL R R R R ASSETS Hu rcHIN MINNF -SOTA UTILITY PLANT - Al COST BALAJOW SHEET OCTOBER 31, 1989 FOR YOUR RORMATION � ._. w R 4 ELECTRIC GAS TOTAL R R R R ASSETS UTILITY PLANT - Al COST 1 LAND A LAND RIGHTS 140,963.10 13,978.10 154,941.20 DEPRECIAFLE UTILITY _PLANT _ 18,039,108.36 2,431,247.74_ _ 20,470,3'6.10 TOTAL UTILITY PLANT 18,100,071.46 _ 2,445,225.84 20,625,297.30 LESS ACCUMULATED DEPRECIATION (12,457,320.75) _,,:_ (1'3,534,140,70) - TOTAL ACCUM(.)LATED DEPRECIATION (12,457,320,75) (1,076,820.03) (13,534,140.78) CONSTRUCTION IN PROGRESS - _682,850.03 ,_.,. _ 85 2,634.82 TOTAL CONSTFAXTION IN PROGRESS 682,850.03 _.16_9,784.79 169,784.79 852,634 _ .82 = TOTAL_UTILITY PLANT _DEPREC VALUE__.__ _., -_._ - _6,405,600.74 _____1,538,$90.60_... 7,943,791.34 )� RESTRICTED FUNDS 6 ACCOUNTS - FUTURE EXPANSION d DEVELOPMENT 6,919,821.10 1,1Q_00 8,329,821.10 RESERVE FOR FUEL OIL 750,000.0 .00 750,000.00 MEDICAL INSURANCE 60,000.00 40,000.00 1001000.00 - -INSURANCE - _OPERATING A_ MAINT_ RESERVE 200,000.00 _. ,00 200,000.00 �. INSURNCE 0 300,000.00 � _- -. .00 _ 300 000.00 - BOND 6 INTEREST PAYMENT 1986 476,546.58 .00 476,546.58 - " ._1986 BOND RESERVE ._...__._.__392,000.00_. .. .. .00- ..._ 392,000.00__ CATASTROPHIC FAILURE FUND 750,000.00 .00 750,000.00 - )_> FEDERAL INTERPRETATION .00 623,574.25 623,574.25 _ ..CONTRIBUTION -_CITY _OF HUTCHINSOH___ _. __.____. .._- __•.0() _- 37,500.00 .._.. 37,500.00 MAIN REPLACEMENT FUND .00 1,000,000.00 11000,000.00 )- TOTAL RESTRICTED FUNDS 6 ACCOUNTS 9,846,367.68 2,911,074.25 12,759,441.93 CURRENT 6 ACCRUED ASSETS CASH IN BAN( 681,272.55 6,822.78 688,095.33 - - ____. INVESTMENTS .6SAVZNGS _ ACCOUNTS __,.___.____- __- 533,42i.g5 __ . .689,568.90._- ...___.__.: _. _. 1,222,990.35.... _ ACCOUNTS RECEIVABLE 848,091.76 299,256.12 1,147,347.88 INVENTORIES 490,519.17 58,922.80 549,441.97 - _,....._. —__. -- PREPAID INSURANCE _ .._.. _._ _. _. .._ _ ..7,098.64 _... ._- 26,699,-50_ 33,798.14 .. - CCRUED INTEREST RECEIVABLE 126,767.60 113,G17.72 239,785.32 ! J TOTAL CURRENT 6 ACCRUED ASSETS 2,687,171.17 1,194,287.82 3,881,458.99 -_ ._DEFERRED CHARGE _ BOND DISCOUNT 1986 85,337.97 .00 85,337.97 TOTAL DEFERRED CHARGE. _. .. .._ _ .. 85 ,337.97 .00 _ _ 85,337.97... . 1..... TOTAL ASSETS- ..: ._ .. ..__ _.... __.__ _ - _... 19, 026.977.55 ._ _ ---- _ 5.643,552.67 ___ _ 24, 670.030.23 .11/21/89 HUTCHINSM UTILITIES COMMISSION PAGE 2 HUTCHINSON, MINNESOTA - BALANCE SHEEI OCTOBER 31, 1989 * * * ELECTRIC « • * * * r (t * GAS • * * * • * * » * TOTAL • * * *- 1 - MUNICIPAL EQUITY 6 LIABILITIES �1 -- MUNICIPAL EQUITY - -- MUNICIPAL EQUITY 13,6211309.78 4,943,423.26 18,564,733.06 7 UNAPPROPRIATED RETAINED EARNINGS-__.___ _.__ _ 1,330,669.52 _ _:.._.. .441,358.24._ _. _ 1,772,02 7.76_,.__ - CONTRIBUTION TO CITY (326,250.00) (11,250.00) (337,500.00) _ -_ TOTAL MUNICIPAL EQUITY 14,625,729.30 5,373,531.52 19,999,260.82 ..._._LONG TERM LIABILITIES -NET OF CURRENT MATURITIES 1986 BONDS 3,510,000.00 .00 3,.510,000.00 _ � - - - -� -- TOTAL. LONGTFRM - I.IABIIITIEB � - - _ - -- _- 31510,000.00 .00- 3,510,000.00 CONSTR CONTRACTS d ACCTS PAY RETAIN TOTAL CONSTRUCTION 8 ACCTS PAY ,00 .00 ,OU CURRENT 8 ACCRUED LIABILITIES - - �--- - - ACCOIM(T'S PAYABLE -_ -- --- -_ -- - - - - -- 64^ 570.60 24e,320.80 - - - 690, 8v1 .40 - )'- INTEREST ACCRUED 76,846.47 .00 76,846.47 ACCT PAYABLE TO ASSOCIATED COMPANY <.00) (28,262.25)_,.,.__._.___ 6" ACCRUED PAYROLL— 26,657.06 ,,. __..__.. 5,640.67 32,297.75 ACCRUED VACATION PAYABLE 77,803.84 16,048.68 93,8E2.52 CUSTOMER DEPOSITS 95,031.48 .00 9S,GZI.40 . _ OTHER CURRENT 8 ACCRUED LIABILITIES 101.04 11.00 11204 TOTAL CURRENT S ACCRUED LIAB 890,748.26 270,021.15 1,160,769.41 , ___- � -TOTAL MUNICIPAL EQUITY 8 LIAB- -- - - - - -- - ...�... 19,026,477,56 --- _-- - - --- _.5,643,552.67 24,670,930.23 �- I ?� r " y i 1 •l 0 11/21!89 ELECTRIC DIVISION HU7CHINSON UT INOS COMMISSION P HUTCHINSON NNESOTA STATEMENT OF INCOME& EXPENSES OCTOBER 31, 1989 PREVIOUS CURRENT BUDGETED YEAR TO DATE YEAR TO DATE YEAR TO DATE E 1 • FOR YOUR INFORMATION LUIGET ANNUAL DE VIFa ION 6UD.,ET INCOME STATEMENT OPERATING REVF69)E SALES - ELECTRIC ENERGY 7,351,706.12 7,619,830.71 7,752,786.00 (132,955.29) 9,206,,.00.00 UPA - ENERGY 13,519.55 .00 15,000.00 (15,000.00) 15,000.00 NET INCOME FROM OTHER SOURCES _ 21,309.96 -_ 19,666.97 _- _....20,176.80 (51)9.83) 23,880.00 _ SECURITY LI64TS 10,373.50 10,722.50 12,450.00 (1,727.50) iS,UOC -00 - POLE RENTAL 3,832.50 3103 2.50 4,000.00 (167.50) 4,000.00 TOTAL OPERATING REVENUE 7,400,741.63 7,654,052.68 7,804,412.80 (15.), 360. 12) 9,264,480 -00 OPERATING EXPENSES •. PRODUCTION OPERATION _. 421,045.78 734,131.73 025-.26 (2:5,106.47) 094,922.00 PRODUCTION MAINTENANCE 63,625.91 111,925.03 92,989.30 (18,935.73) 134,630.00 PURCHASED POWER 4,383,609.78 4,220,561.88 4,463,227.44 242,665.56 513131366.00 '( 'i _ _TRANSMISSION_ OPERATION .O0 698.51 .00 (698.51) 4.600.00 - ____ _ +`-. -- TRANSMISSION MAINTENANCE 104,302.40 __ _- __. - 16 309.83 _._____ -__ 20,590.00 _.._ 12,200.17 32,500.00 DISTRIBUTION OPERATION 104,115.74 114,916.66 117,644.56 2,727.90 147,080.00 _,,___ DISTRIDUT ION MAINTENANCE__ _ 95,643.71_..__ _ __79,037.84._ _.82,342.04. 3,304.20 98,214.00_ -:- -. CUSTOMER EXPENSES 60,198.09 63,109.08 62,502.75 (606.33) _ 76,161.00 CUSTOMER SERVICES 10,431.12 8,064.87 9,730.80 1,665.93 11,448.00 ADMINISTRATIVE & GENERAL EXPENSES._. _. __ 527,666.63 _527,700.18_,___ 6,469.01 - DEPRECIATION 6001000.00 793,000.00 805,240.00 12,240.00 ..641,405.00 982,000.00 TOTAL OPERATING EXPENSES 6,572,639.96 6,662,986.60 6,698,992.33 36,005.73 8,036,334.00 E OPERATING INCOME 828,101.67 991,066.08 1,105,420.47 (114,354.39) 1,228,146.00 OTHER INCOME AND DEDUCTIONS OTHER - NET 16,560.86 6,575.63 _ 16,629.00 (10,053.37) 71 400.00 INTEREST INCOME 271,314.17 477, 194.79 253,700.00 223,494.79 295,000.00 MISC_ INCOME/EXPENSE ___ 8,697.60. 910.00___... ._ 7,787.60 1.000.00 _ INTEREST EXPENSE 162,107.45 152,864.58 145,750.00 (7,114.58) 100.000.00 TOTAL OTHER INCOME AND DEDUCTIONS 78,485.53 339,603.44 125,489.00 214,114.44 123,400.00 - NET INCg4E 906, 58T.20 1,330,669.52 1,230,909.47 99,760.05 1.351,546.00 c 11/21/81 HUTCHINSON UTILITIES COMMISSION PAGE ,. HUTCHINSON, MINNESOTA GAS DIVISION STATEMENT OF INCOME 6 EXPENSES OCTOBER 31, 1989 PREVIOUS CURRENT BUDGETED BUDGET ANNUAL _ YEAR TO DATE YEAR TO DATE YEAR TO DATE K VIA.(ION BUDGET f INCOME STATEMENT OPERATING REVENUES SALES 3,009,605.26 - 3,304,007.58 2,SiS,100.00 48B,407.58 3,500, OOC.00 FORFEITED DISCOUNTS 81319.96 6,702 65 6,720.00 1,`82.65 8, 000.Oi C TOTAL OPERATING REVENUE 3,067,925.22 3,312,,710.23 _ 2,821,820-00_._ 490,890_23 31508100C.00 OPERATING EXPENSE MFG GAS PRODUCTION OPERATION 1,543.16 1,654.66 1,326_00_, (328.66) MFG GAS CRODUCTION MAINTENANCE - _- - .00-- - -- - -- 116.73 -- .00 _ (116.73) 500.00 PURCMASED GAS EXPENSE 2,414,939.71 2,606,656.43 2,090,000.00 (516,656.43) 2,750,000,00 _- f ___.._ -- ___DISTRIBUTION OPERATION _.._.._._.._.. .:_ _ ......150,336.55 _ .. 147 ,566.36...__.___..133,895.84. .._ (11,357.92) ___.. 170,6B1.00 DISTRIBUTION MAINTENANCE 31,310.22 20,774.66 31,608.00 10.033.34 40,000.0( - CUSTOMER EXPENSES 35,346 -83 41,261.97 37,72S.,62 (3,S36.55) 50,774.00 CUSTOMER SERVICES 6,954.09 5,384.57 6 487.20 1.102.63 7,632.00 _ .. GENERAL .. _ __. 170,015.95 ._ _. _ i94,e59.55 ..._. _-_ _.. _ ^ _ 247.003.00 _ DEPRECIATION _ 074.932 -�, -_- TOTAL OPOPERATING EX_PENSES __._. 2,874,446• -_ 3,089 563,948.27..____(5.^ '33014406 _ _ 3,356,990.00 �. OPERATING INCOME 193,478.71 223,435.30 257,871.73 (32,123.83) 151,010.00 _ OTHER INCOME AND DCDUCTIONS OTHER - NET 5,451.35 763.05 4,949.00 (4,iB5.95) 300.00 INTEREST INCOME ._.. .. _- 202,123.20 ^13,573.89 89 .. _1,000.00 4,573.89. "S +5,000.00 MISC INCOME /EXPENSE 3,531.74 3,586.00 (3,824.00) 7,410.00 .8 00.00 1 TOTAL OTHER INCOME AND DEDUCTIONS -�. 211,106.37 17,9,._.94 190 125.00 7,797.94 231 100.00 ( —_ ..._. __ ____ NET INCOME 404,585.08.- _...441,358.24_ .:. -- 447,996.73 (4.325.89) -.... .. 382.110.00 (, E 1] ATTENDANCE: THE PIONEERLAND LIBRARY BOARD OF TRUSTEES November 13, 1989 Name Representing FOR YOUR INFORMATION Present Arlen LaCombe Big Stone County X Steve Boehlke Chippewa County X Dorothy Tebben " X Stan Jacobsen X Laverna Birkland Kandiyohi County E Orlynn Mankell X Peg Mossberg " " X Richard Post " X Jan Kreie McLeod County E Kathleen Kubasch " X Shirley Nowak " " X Marian Miller Meeker County X Howard Turck X John Miller " " X Lorna Carlson Swift County E John Langan " " E Elizabeth Erickson Appleton X Richard Baysinger Benson X Sandee Laffen Bird Island E John Nevins Dawson X Noel Phifer Glencoe X Sandy Casper Graceville E Marcia Maus Hector X William Scherer Hutchinson X Delores Brunner " Shirley Schutt Kerkehoven X Nancy Alsop Litchfield X Judy Oestreich " X Anne Maguire Madison Gladys Nelson Ortonville X Linda Ulrich Renville X Jeanette Buchanan Willmar X Carol Conradi X Richard Emery " X Maxine Weinrich Granite Falls X Lois Anderson Yellow Medicine County X E= Excused Absence The November 13 meeting of the Pioneerland Library Board of Trustees was called to order by Chairman Boehlke. The minutes of the 10/9/89 meeting were approved on a motion by Kubesh /Turck. One error was found in the Financial Report (Reimbrusement- Chippewa County - $8007, not $8117). The Report was approved as corrected (Conradi /Ulrich). Mr. Sundberg reviewed a summary of the current budget with a brief explanation of the Petty Cash Fund. Gifts were then presented to the six members whose term will be complete as of 12/89. They are: Steve Boehlke, Kathleen Kubasch, Anne Maguire, Orlynn Mankell, Gladys Nelson, Shirley Schett. Mra. Matson went over the monthly circulation statistics. PLS Board Meeting - November 13, 1989 - Page 2 The Pioneerland staff will be holding their Christmas party potluck on Dec. 14, 1989, at the Kerkhoven Community Center with Ann Kenton as the guest speaker. Trustees are invited to attend. Nelson /M.Miller moved payment of bills. Carried. An overview of what has transpired in regard to the Extension of Access legislation was presented by Mr. Sundberg. In response to a proposal by Mr. Sundberg, a motion (Post /Emery) was passed to reimburse the island cities of Fairfax, Canby, and Clarkfield for providing PLS services to persons who live within the PLS area but are patrons of these non- member libraries. This reimbursement should not exceed $10,500. The motion to submit a reapplication for the Establishment Grant passed (Oestreich /Weinrich). This new application will include the added population of Olivia. Notification was received that Delores Brunner will replace Linda Willmsen on the Board representing Hutchinson. Mr. Sundberg presented the revised 1990 Budget. Pfeifer/ Ulrich moved approval of the budget. Carried. (This budget will not include the cost of operating libraries in the 3 non - participating cities.) Concerning PLS payment to MLA for the cost of a lobbyist, the motion to pay the amount requested, $412, from non -tax funds carried.(Emery /Scherer). The motion to approve and sign the Agreement with the City of Olivia to join PLS passed (Ulrich /Buchanan). The December 11 Board meeting will be for the Executive Committee. The meeting was adjourned. Respectfully submitted, Judy Oestreich, Secretary • • •