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cp01-23-1990 cHUTCHINSON CITY CALENDAR WEEK OF January 21 TO Jam ary 27 1990' WEDNESDAY -24- 10:00 A.M. - Directors Meetin at City Hall 5:00 P.M. - Tree Board Meeting at Library Conf. Room �P i ilars SUNDAY -2:L- MONDAY -22- 1:00 P.M. - Utilities Commissio11 Meeting at Utilitie. TUE�Y 23- 5:30 P.M. - Joint City Council & Hospital_ Board Workshop at Hospit.l (karge Conf. Room) Re. Hospital Con- struction 7:30 P.M. - City Council Meeting at City Hall THURSDAY FRIDAY -25- ( -26- C 4:00 P.M. - Nursing Home Board Meeting at Burns Manor 7:30 P.M. - Arts Guild Board Meeting at City Hall 7 � w SATURDAY -27- AGENDA REGULAR MEETING - HUTCHIASOA CITY COUNCIL TUESDAY, JANUARY 23, 1990 1. Call to Order - 7:30 P.M. 2. Invocation - Rev, Floyd Krueger, Assembly of God Church 3. Consideration of Minutes - Regular Meeting of December 12, 1989; Special Meetings of January 2, 1990; January 4, 1990; Regular Meeting of January 9, 1990 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - December 1989 2. Planning Commission Minutes - December 19, 1989 3. Nursing Home Board Minutes - January 10, 1990 4. Hospital Board Minutes - December 19, 1989 (b) Renewal of Gambling License: 1. Elks Lodge 2. Hutchinson Baseball Assn. 3. Hutchinson Jaycees Action - Motion to order report and minutes filed and issue licenses 5, Public Hearin¢ - 8:00 P.X. None 6. Communications. Requests and Petitions (a) Presentation By Rick Ford of Donohue & Associates Regarding Treatability Study For Vastewater Containing Volatile Organics (3X) Action - Motion to reject - Motion to approve recommendations (b) Consideration of Request By Supervisor Larry Karg to Attend National Pavement Maintenance Conference Out -of -State Action - Motion to approve - Motion to reject 7. Resolutions And Ordinances 1 (a) Resolution No. 9189 - Resolution For Purchase Action - Notion to reject - Motion to waive reading and adopt 1 CITY COUNCIL AGENDA - JANUARY 23, 1990 0 (b) Resolution No. 9190 - Resolution For Transfer Of Federal Aid Urban (FAU) Fund (S.P. 4302 -37 - T.H. 7) Action - Motion to reject - Notion to waive reading and adopt (c) Ordinance No. 89 -15 - An Ordinance Of The City Of Hutchinson, Minnesota, Amending The Hutchinson City Code And Adding Thereto Section 2.13 Prohibiting Certain Behavior By Elected Officials And Adopting A Code Of Ethics And Further Adopting, By Reference, City Code Chapter 1 And Section 2.99 Which, Among Other Things, Contain Penalty Provisions Action - Motion to reject - Motion to waive second reading and adopt (d) Ordinance No. 90 -16 - An Ordinance Of The City Of Hutchinson, MN, Vacating A Two Foot Wide Strip Of Monroe Street And Amending And Correcting That Certain Vacation Of Monroe Street Dated Nov. 7, 1988 Action - Motion to reject - Motion to waive second reading and adopt 8. Unfinished Business Hone • 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Extension of Conditional Use Permit Requested By Tom Ludowese (Acme Car Wash) with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (c) Consideration of Purchase of Digital MicroVAX 3400 Upgrade Computer System for Hutchinson Comnuinity Hospital Action - Motion to reject - Motion to approve purchase (d) Consideration of Closing Public Hearing On Project No. 90 -01 Action - Motion to reject - Motion to approve and close hearing (e) Consideration of Transportation Alternatives for Police Chief Vehicle Action - fe �A ' CITY COUNCIL AGENDA - JANUARY 23, 1990 (f) Consideration of Letter of Agreement with Aagard Sanitation to Continue Curb -Side Recycling In Precinct 4 for 90 Days Action - Motion to reject - Motion to approve and enter into agreement (g) Consideration of State of Minnesota Department of Transportation Cooperative Construction Agreement for Roadway And Storm Sewer Along and Adjacent to T.H. 7 from Fifth Avenue K.E. to East of Garden Road Action - Motion to reject - Motion to approve and enter into agreement Motion to waive reading and adopt Resolution (h) Consideration of Hutchinson Fire Department Joining Minnesota Fire Agencies Purchasing Consortium Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9192 (i) Consideration of City "Star City" Recertification, Including Long -Range Goals And 1990 Work Plan Action - Motion to reject - Motion to approve and adopt Resolution 9193 • (j) Consideration of Economic Development Loan Fund Action - Motion to reject - Motion to approve 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adiournment E M • MINUTES REGULAR MEETING - HUTCHIASOA CITY COUNCIL TUESDAY, DECEMBER 12, 1989 I. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The follow- ing were present: Mayor Paul L, Ackland, Aldermen Mike Carls, John Mlinar, and Marlin Torgerson. Absent: Alderman Pat Mikulecky. Also present: City Administrator Gary D, Plotz, City Attorney G. Barry Anderson, County Engin- eer Richard Kjonaas and Finance Director Kenneth B. Merrill. 2. INVOCATION The invocation was given by the Reverend Trish Greeves. 3. MINUTES The minutes of the regular meeting of November 28, 1989 and special budget meeting of December 4, 1989 were approved as distributed. PRESENTATION OF PLAQUES TO OUT -GOING BOARD MEMBERS 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS . 1. BUILDING OFFICIAL'S REPORT - NOVEMBER 1989 2. TREE BOARD MINUTES - AUGUST 3, 1989 3. AIRPORT COMMISSION MINUTES - NOVEMBER 27, 1989 4. NURSING HOME BOARD MINUTES - OCTOBER 26, 1989 (b) SNOW REMOVAL PERMIT 1. GREG JENSEN 4. DOUGLAS PETERSON 2. JUUL CONTRACTING 5. DAVID BLAKE 3. BUD REINERT 6. LLOYD CHRISTENSEN (c) REDUCED REFUSE RATE FOR SENIOR CITIZEN(S) 7. STEVE STURGES 8. RANDY BLAKE 9. BUTCH HENKE 10. EDWIN KARG (d) RENEWAL OF CIGARETTE LICENSES AND POPCORN STAND PERMIT (e) APPOINTMENTS TO JOINT CROW RIVER ARTS GUILD ADVISORY BOARD 1. ROGER HAGGENMILLER 7. ROBERT WILDE 2. DOLF MOON 8. MERIBETH RUPPE 3. SUE PETERSEN 9. JOYCE ANN YOUNG 4. LUAIN DRESSEN 10. KAY PETERSON 5. EMANUEL ALBRECHT 11. LINDA POIRIER 6. DARYL BATEMAN • The motion was made by Alderman Torgerson, seconded by Alderman Miinar and unanimously carried, to order the report and minutes filed, approve reduced rate, issue permits and licenses, and ratify appointments. 1 '5 CITY COUNCIL MINUTES - DECEMBER 12, 1989 0 5. PUBLIC HEARING - 8:00 P.K. (a) 1990 BUDGET Mayor Ackland called the hearing to order at 11:20 P.M. Finance Direc- tor Kenneth B. Merrill reviewed the 1990 budget. No one was present to be heard. Alderman Mlinar moved to close the hearing at 11:27 P.M. Motion sec- onded by Alderman Torgerson and unanimously carried. Alderman Mlinar moved to approve the 1990 budget and waive readings and adopt Resolutions No. 9144, No. 9145, and No. 9146. Motion seconded by Alderman Torgerson and unanimously carried. (b) IMPROVEMENT PROJECTS NO. 90 -01 - 10. 90 -18 Mayor Ackland called the hearing to order at 8:00 P.M. PROJECT NO. 90 -01 Mayor Ackland read Publication No. 4052. No one was present to be heard on Project No. 90 -01. • Alderman Torgerson moved to continue the hearing to the next City Coun- cil meeting. Motion seconded by Alderman Carls and unanimously car- ried. PRO JECT 10. 90 -02 Mayor Ackland read Publication No. 4053. Chris Schnobrich, 1220 8th Avenue N.Y., stated that the road seems to be a short cut to the Country Club. He asked if the landowners were going to pay assessments. Mr. Schnobrich felt he had no benefit from the improvement. Engineer K,jonaas reported that the assessments were based on two subdi- vision agreements, and the amount of unplatted area was involved. Scott Peterson, 1265 7th Avenue N.V., commented he had recently moved into his house on a corner lot. He asked what prompted the City to go ahead with finishing Colorado Street. Mayor Ackland responded that one of the Council members had requested the project since the subdivision agreement lays out when the street should be done. Mayor Ackland read a letter from developer Lorne Helland, Triple H & 0, • In which he stated opposition to opening up Colorado Street at this time. 2 CITY COUNCIL MINUTES - DECEMBER 12, 1989 PROJECT NO. 90 -03 Mayor Ackland read Publication No. 4054. No one was present to be heard on Project No. 90 -03. PROJECT NO. 90 -04 Mayor Ackland read Publication No. 4055. Forman Bowen, 218 Fifth Avenue N.E., asked what was going to be done and if the curb would be torn up. He also inquired if he would be assessed by the foot. Engineer Kjonaas responded that the curb would not be torn up. The project was for a new sanitary sewer service with a lead in from the street. Unidentified lady asked for clarification if the property owner would be assessed when there is no benefit. She stated her property was on a corner lot where the City had just finished the Bluff Street project. Mayor Ackland commented that she had been notified of the project be- cause the property abuts the project. Keith Wagner, 31 College Avenue, asked if there were sewer problems or why the project was being done. Engineer Kjonaas reported that T.H. 15 is being redesigned so the City will be doing some main sewer line replacement in conjunction with the State project. June Redman, Hwy, 7 East, stated she owns two lots on Hwy. 7. Since she was just assessed for the storm sewer on Bluff Street, she inquired what she would be assessed for on this project. Ms. Redman asked bow long the project would take inasmuch as the businesses along Hwy. 7 will be blocked off all summer. Mayor Ackland commented that the project is for a sanitary sewer on Hwy. 7 and new water line. The sewer main is not being assessed, but the sanitary sewer cost would be based on the number of lead -ins, which cost $700 for each one. The project will probably take all summer; however, the State will have to provide access. Leonard Frederickson, 245 Fifth Avenue A.E., stated he owned property on the corner of Fifth and T.H. 7. He already had sewer and water but didn't think it went out on Fifth Avenue. Mr. Frederickson inquired if they came up to the lot line and if they would connect to lines from the property to the street. He wondered if he would be assessed for . both sewer and water. Engineer Kjonaas reported this is a sewer project, and there were three 3 CITY COUNCIL MINUTES - DECEMBER 12, 1989 • lines that would be made new in that area. Mr. Frederickson would be assessed for a sanitary sewer and one lead -in for approximately $700. PROJECT NO. 90 -05 Mayor Ackland read Publication No. 4056, Jim Nielsen, 554 Carlisle, asked about curb and the estimates were for full curb and gutter and routes to take. Mr. Nielsen wondered if it was without putting in curb and gutter. The street fie and is only one block long. He also wanted was paved. gutter. He inquired if if there were other possible to pave a road has low volume of traf- to know when the street Engineer Rjonaas responded that the City takes care of drainage by curb and gutter. Charles Burich, 583 Carlisle, reported he didn't have any curb and gut- ter, but he would like to see it fixed. He has waited 20 years for this improvement. Burnell Sell, 540 Carlisle, questioned why the City didn't do all the improvements at one time. He expressed concern of the amount the City is helping out with the cost of the project. Mr. Sell asked when the project would be done. Mayor Ackland stated the assessment payment would be spread over a period of 10 years. Anyone over 65 years of age can apply for a defer- ral of payment. An unidentified man who lives on the end of a cul -de -sac inquired how much the street would be enlarged. It it is increased, his front porch will be on the cul -de -sac. Engineer %jonaas reported that 106 feet is the normal diameter. PROJECT NO. 90 -06 Mayor Ackland read Publication No. 4057 and stated there was a request from a property owner for the street improvement. Engineer Rjonaas mentioned there would be a reduced City right -of -way (30') and no provision on public right -of -way for turn arounds. The City had considered a couple of options, namely a cul -de -sac or widen- ing the right -of -way and going over to Illinois Street. John Reynolds, 140 Illinois Street, thought he preferred to have the street left with gravel surface; however, he would approve tar on the street. He didn't want to be connected to the next street but rather • have the project considered separately. Mr. Reynolds commented on the $110,000 project cost for two streets of nine houses. He wanted the 4 I� 1� CITY COUNCIL MINUTES - DECEMBER 12, 1989 street left at its present width as a dead -end as there is no room for a cul -de -sac or turn - around. Even if the residents on Florida Street don't want the project, Mr. Reynolds would like to find out the costs for the Illinois Street project. The son of Al Barnes, 130 Illinois Street, stated his father was in favor of the project on a reduced scale. He preferred not to have a street connection between Florida and Illinois and no full cul-de -sac. Engineer Kjonaas commented that there was an empty lot, and other op- tions were possible to solve the turn - around problem. The City would approve the funding for the project but let the residents decide whether or not the project should be done. He was going to recommend that the City go ahead with the project; however, the property owners would make the decision when improvement costs were available. Gary Wurdell, Rt. 3, stated he owned a four -plex in the area. He didn't want a road going through as it would be close to his building. Mr. Wurdell was opposed to a project of the proposed size. He comment- ed that there was a traffic problem with the dance studio next door. Jeff Munsell, 1385 Hwy. 7 West, reported that he owns the property • where the dance studio is located. He was not in favor of the improve- ment and suggested the City widen the street. Randy Arndt, 155 Illinois Street, was in favor of continuing on with the project but without joining the two streets. Otherwise it would out off his backyard. Engineer Kjonaas commented it would be helpful for the City to know what right -of -way easements the property owners were willing to pro- vide. One property owner suggested getting the five together to dis- cuss the issue. P ROJECT M0. 90 -07 Mayor Ackland read Publication Mo. 4058. He then stated that part of the project streets would not be done in 1990. The improvements are a deferred cost, which the Council does not favor. Lee Stritesky, 709 Hilltop Drive, inquired if the stretch from Paul's Road to Michigan could be coated. Also, he wondered if the five lights in the area could be replaced with the new light standards. The resi- dents would like the overhead wiring put underground. Engineer Kjonaas responded that the lighting was not part of the proj- ect, but he would refer it to the utilities. Tom Shafer, 708 Hilltop Drive, felt that the area of Paul's Road to Michigan was something that should be considered since there was a problem with the street and washboard effect from the gravel. They 5 CITY COUNCIL MINUTES - DECEMBER 12, 1989 should be looked at with the overall project. He wanted to go on record in favor of getting those streets improved. Glenn Woelfel, 104 Mark Drive, expressed concern that the project be done right. He commented about the detour from T.H. 7 and asked if his road would be the main detour route. Mr. Woelfel was in favor of the project as he felt Michigan Street needed to be done. Thomas Carrigan, 105 Paul's Road, stated there were lots of kids in the area, and the hill prevented a clear vision of the road. Roman Haas, 113 Mark Drive, stated he had talked to the Chief and Mayor about posting signs. He had asked for a stop sign at the top of the hill on Hilltop Drive, but he did not get it. Mr. Haas inquired if the properties on the north side of Lindy Lane were being assessed for the project. He commented that the engineering department needed to ad- dress the water backup problem in the area. He stated he was in favor of blacktop. Engineer Kjonaas reported that subdivision agreements were involved with the project, and they determine the way the assessment is charged. Willis Wolff, 112 Mark Drive, commented that he was in favor of the . street improvement. Gene Betker, 120 Paul's Road, asked if there was a guarantee that the proposed storm sewer would be adequate. He has had a problem with water backup in his basement and wondered where the water would go. Mayor Ackland read a letter from Mr. & Mrs. John Forbes, 115 Garden Road, in support of the project. He also read a letter from Ken San - telman, Santelman's Addition and Santelman's Second Addition, in opposi- tion of the project and assessments. PROJECT NO. 90 -08 Kelly Goranson, 586 Monroe Street S.E., wondered if the three proper- ties with curb and gutter would have it ripped out. He stated he was not in favor of the project. Mr. Goranson inquired about 3M's gas main and what improvements it would have. He questioned if the work would be done while the roads were torn up and if the property owners would be assessed. Assistant Engineer Cal Rice commented that Mr. Goranson had received a credit for the curb, and it would remain in place. County Engineer Kjonaas answered that the road would need heavier truck load pavement, and the costs would be borne by the City and not assess- ed. 0 Jeff Auer, 505 Monroe Street S.E., questioned why consideration wasn't 0 CITY COUNCIL MINUTES - DECEMBER 12, 1989 given to extending the project on to Fifth Street. This road is the heaviest traveled street in town, He commented that water comes in on one side but not Monroe. Joann Jessen, 542 Monroe Street S.E., was in favor of the project 10 years ago and could have afforded it then. Now she cannot afford it. An unidentified man on Monroe Street stated he was not in favor of the project, and it was being done for the benefit of 3M. Bob Hall, 345 Monroe Street S.E., raised a question of what was being considered. After Engineer Kjonaas explained the project, he asked why some of these improvements were not done when the street was torn up before. He thought the entire improvement should have been done at that time. Charles Reiner, 426 Monroe Street S.E, stated his property was also torn up. He mentioned that on Fifth and Monroe there is a stop sign, but traffic doesn't stop. He inquired about the cost of the project. The property owner at Adams Street S.E. and Fair Avenue S.E. asked if a sidewalk would be installed by 3M. • Mayor Ackland reported that the City pays for sidewalk work in a resi- dential area. Therefore, they are not mentioned in the projects. It would be done at the same time as the other work. Leslie Smith, 346 Monroe Street S.E., made reference to projects al- ready done in the 1990's and asked about the new sanitary sewer. Mayor Ackland stated that credits were given for past improvement work, and the property owner(s) was only assessed for the short side of a corner lot. Tim Oestreich, 643 Adams Street S.E., asked about the corner lot and how it would be assessed. Charles Lingbeek, 206 Monroe Street S.E., mentioned that many trucks go by his property. He did not want a sidewalk to the street. Dallas Hansen, 516 Monroe, inquired if he would be assessed for new water and sewer onto his empty lot. Also, he mentioned that there is no inlet on the boulevard to allow driving off onto the street. He wondered if it and the boulevard would be cut down if the project goes through. Mayor Ackland responded that water and sewer lead ins would be replaced if necessary. An unidentified man asked if the road would be built for a nine or six ton road. VA CITY COUNCIL MINUTES - DECEMBER 12, 1989 0 Mayor Ackland stated the road would be built for nine ton if it is a truck route with heavy truck traffic. Floyd Anderson, 326 Monroe Street S,E,, commented that the highway is not used because of restrictions, Therefore, heavy traffic travels on Monroe Street. He also stated he was having trouble with water in his basement. The Monroe sanitary sewer put in to resolve the problem was never finished from Third Street on. Charles Reiner, 426 Monroe Street S.E., stated that if the Monroe proj- ect was done, he would also like to see Fourth done. PROJECT NO. 90 -09 Mayor Ackland read Publication No. 4060. John Slyter, 1320 South Grade Road, asked if the project would be on both sides of the road. He stated he was not in favor of the project. Engineer Kjonaas answered it would be on both sides of the street. Ron Hansen, 1325 South Grade Road, raised several questions regarding the project. He stated that one section of the property laid lower than the road, and the sidewalk would be steep on one side. Mr. Hansen reported he spent a lot of money on landscaping after the water main was installed. He had taken care of the assessments on the property and thought it would be at least two years before he would be assessed again. The proposed sidewalk and curb /gutter will not benefit him. He requested the project be studied further for details. Mr. Hansen asked for the breakdown of assessments on corner lot property. He wondered if the City was taking over the street which is presently a county road. Mayor Ackland stated there would be no sidewalk assessment. The City felt the project was necessary because the school will be opening in 1990 near that site. In order to build a sidewalk, something needs to be done to the road, and the sidewalk is needed for the school children to walk on. Also, there is a large amount of traffic in the area. Engineer Kjouaas acknowledged that the City was aware of many of the problems that Mr. Hansen mentioned. Mrs. Ron Hansen inquired if something would be done with Dale Street if South Grade Road was lower. Supt. Glenn Matejka commented that 450 children will be in the ,junior high school building in the fall of 1990. Approximately 100 kids will be going to the recreation facility and arena each day. Therefore, he urged the construction of a sidewalk. • Russell Rickeman, dba Rickeman Seed Center, Rt. 4, asked how far the 93 • CITY COUNCIL MINUTES - DECEMBER 12, 1989 sidewalk would go and if the road would be moved. He stated he was against the sidewalk on his side of the road. Engineer Kjonaas commented that the sidewalk would go as far as the east property line of the school district. PROJECT N0, 90 -10 Mayor Ackland read Publication No. 4061. Pat Weber, 907 Dale Street, represented the South Dale Apartments. In- asmuch as the building is on the corner of South Grade Road and Dale Street, he wondered how the property would be assessed. Also, he ques- tioned if it would be possible to delay the street improvements and go ahead with the sidewalk project. Engineer Kjonaas commented he would review the subdivision agreement. The front foot assessment method would be used. Unidentified man questioned why the City was doing a project on a street which was owned by the County. He was in favor of improvements on Dale Street but not the sidewalk. Warren Nelson stated he owned a lot at 840 Dale Street. He didn't see any gain by putting in curb and gutter or any point to the sidewalk. Mr. Nelson was opposed to the project. Jim Duhamel, 890 Dale Street, asked how much wider the road would be than at present. He commented the City could match it up with Dale Street. He was against the project. Percy Anderson, 851 Dale Street, stated he was in favor of the project. He asked inquired where the project would go and whether the center would be moved over. Jerry Black, Dale Street, commented he did not understand the City and County exchange of the road. He asked if the City was making plans be- fore it had control of the road and if there were any County costs fig- ured in the project at this tine. Engineer Kjonaas explained the County policy. The County cooperates with the City on projects, but it will not pay for curb and gutter. The County only pays for surfacing a road. PROJECT NO. 90 -11 Mayor Ackland read Publication No. 4062. He then read a letter from Marlow Priebe, property owner in Wagner Development Corp., stating his • approval of the project. Mayor Ackland commented that a subdivision agreement outlined the n CITY COUNCIL MINUTES - DECEMBER 12, 1989 improvements proposed for 1990. Mrs. Wes Wagner, 774 Dale Street, stated she was in favor of the project. She asked for dust control on the street if the project is not done this summer. Earl Olson, Rt. 4, stated his son was the first to purchase a lot in the development. He questioned doing the project at this time and thought it would create a problem for the developers in the area and for getting loans. He did not see how the Council could justify the cost. Mr. Olson commented on the dust problem and the traffic that cuts across from Goebel to Dale Street. Kurt Reiner, 1045 Goebel Street, reported he was in favor of the project. PROJECT 10. 90 -12 Mayor Ackland read Publication No. 4063. No one was present to be heard on Project No. 90 -12, PROJECT NO. 90 -13 Mayor Ackland read Publication No. 4064. No one was present to be • heard on Project No. 90 -13. Mayor Ackland read a letter from John E. Keefe, 1341 Campbell Lane, which expressed opposition to the project. PROJECT NO. 90 -14 Mayor Ackland read Publication No. 4065. No one was present to be heard on Project No. 90 -14. The Mayor stated that Loretta McDonald had phoned his to request holding off on the project, if possible. PROJECT NO. 90 -15 Mayor Ackland read Publication No. 4066. Lee Salmi, 4 9th Avenue N.E., commented about a ditch on the street that has been a problem. He was concerned about the storm sewer drain under Ninth Avenue and requested a larger access for drainage. Mr. Salmi requested the Engineering Department to look at the situation. Mayor Ackland reported on the clean out of County Ditch 18 located near Maplewood Academy and the Bluff Street project. Gerald Hintz, 15 11th Avenue N.E., remarked that although he was not in the assessed area, he was concerned what he would be assessed for. Engineer Kjonaas stated Mr. Hintz was not involved with the construc- • tion of the water line. 10 • CITY COUNCIL MINUTES - DECEMBER 12, 1989 Ron Monson, 546 N. Main Street, wondered if anything would be done to the service road. He also commented that the sidewalks in the area were in bad condition. Mayor Ackland responded that curb and gutter would be installed on both sides but property owners would be assessed for only one side of the street as it was a State project. The access to the service road would be changed. There would be no assessment unless there was a new lead for sanitary sewer and sewer /water. Shirley Berry, 475 N. Main Street, inquired about deferred assessments. Mike Lind, 442 N. Main Street, asked what he would be assessed for. Mayor Ackland read a letter from Dan Prochnow requesting the hearing be continued. PROJECT NO, 90 -16 Mayor Ackland read Publication No. 4067. H. H. Lepel, 336 Hwy, 7 East, was interested in what was proposed for • the project and inquired if the property owners would have to connect to City water since they have their own wells. PROJECT 10. 90 -17 Rich Vestlund, 1213 Lewis Avenue, reported he owned a lot on which a drain sewer may be located. Dhen he purchased the property, he was told it was going to be moved down to the lake, but this has not been done. Engineer Kjonaas explained what would be involved with the project. PROJECT 12 90 -18 Mayor Ackland read Publication No. 4069. Roger Stearns, dba Stearnswood, 320 3rd Avenue N.Y., wondered why his business would be assessed for the project. Engineer Kjonaas stated that $8,000 would be paid by the City because of corner lot credits. In this case, the corner lot credit might apply. Alderman Carls moved to close the hearings at 11:15 P.M. Motion sec- onded by Alderman Mlinar. Alderman Torgerson amended the motion to continue hearings on Project No. 90 -01 and Project No, 90 -17. Amended motion seconded by Alderman Carls and unanimously carried. Main motion carried unanimously. 11 CITY COUNCIL MINUTES - DECEMBER 12, 1989 0 6. COMMUNICATIONS. REQUESTS AND PETITIONS None. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9137 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to waive reading and adopt. (b) RESOLUTION 10. 9138 - TRANSFERRING $60,000 FROM LIQUOR STORE TO GENERAL FUND The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt. (c) RESOLUTION 10. 9139 - TRANSFERRING $190,151 FROM 1989 SPECIAL ASSESSMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt. • (d) RESOLUTION NO. 9140 - TRANSFERRING $21,585 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1982 TAX INCREMENT DEBT SERVICE FUND The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to waive reading and adopt. (e) RESOLUTION NO. 9141 - TRANSFERRING $3,153 FROM THE GENERAL FUND TO HUTCHINSON POLICE FACILITY CONSTRUCTION FUND The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt. (f) RESOLUTION AO. 9142 - TRANSFERRING $20,397 FROM THE 1985 TAX INCREMENT CONSTRUCTION FUND TO 1985 TAX INCREMENT DEBT SERVICE FUND The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt. (g) RESOLUTION NO. 9143 - RESOLUTION ADOPTING ECONOMIC LOAN FUND AND ENERGY LOAN FUND FOR FISCAL YEAR 1989 The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS 0 12 CITY COUNCIL MINUTES - DECEMBER 12, 1989 • (a) CONSIDERATION OF ENTERING INTO JOINT POWERS AGREEMENT WITH COUNTY FOR EMERGENCY SERVICES DIRECTOR /PLANNER Following discussion, Alderman Mlinar moved to approve and enter into agreement. Motion seconded by Alderman Torgerson and unanimously car- ried. (b) CONSIDERATION OF CONDUCT POLICY FOR ELECTED OFFICIALS (DEFERRED NOVEMBER 28, 1989) City Attorney Anderson reviewed the proposed ethics code of Ordinance No. 89 -15. Following discussion, Alderman Carls moved to waive first reading of Ordinance No. 89 -15 and set second reading January 2, 1990. Motion seconded by Alderman Mlinar and unanimously carried. Alderman Torgerson moved to include Section C, Gift Policy, as part of the City Policy Handbook and waive reading and adopt Resolution No. 9148. Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS CJ The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to authorize discontinuation of service unless other arrangements were made. (b) CONSIDERATION OF 1990 ASSESSMENT AGREEMENT BETWEEN CITY AND MCLEOD COUNTY The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve and enter into agreement. (c) CONSIDERATION OF SETTLEMENTS FOR PROPERTY RIGHTS ACQUISITIONS FOR HUTCHINSON MUNICIPAL AIRPORT City Attorney Anderson reported on the status of the settlements re- garding the airport issue. He stated that City Council approval would be subject to State approval. The recommended settlements were: is 1. Russell Rickeman 2. Richard Schmidtbauer 3. Philip Plaisance $40,000 $50,000 85% of State appraised amount plus additional $4,000 for the non economic remnant. Following discussion, Alderman Torgerson moved to approve the settle- ments, contingent upon State approval. Motion seconded by Alderman Mlinar and unanimously carried. 13 CITY COUNCIL MINUTES - DECEMBER 12, 1989 (d) DISCUSSION OF SALE OF CIGARETTES BY VENDING MACHINES Following discussion, Alderman Carls moved to waive first reading of Ordinance No. 89 -14 and set second reading January 2, 1990. Motion seconded by Alderman Torgerson and unanimously carried. (e) CONSIDERATION OF ANNUAL WAGE ADJUSTMENT Following discussion, Alderman Torgerson moved to approve a 4% annual wage adjustment. Motion seconded by Alderman Mlinar and carried three to one, with Mayor Ackland and Aldermen Mlinar and Torgerson voting aye and Alderman Carls voting nay. (f) CONSIDERATION OF AUTHORIZATION TO ENTER INTO AGREEMENT WITH AUDIT FIRM OF CHARLES BAILLY 8 COMPANY FOR 1989 CITY FINANCIAL AUDIT Following discussion, Alderman Mlinar moved to approve and enter into agreement. Motion seconded by Alderman Carls and unanimously carried. (g) CONSIDERATION OF REQUEST BY JUNKER SANITATION FOR TAX INCREASE ON MUNICIPAL SOLID WASTE 0 Following discussion, Alderman Torgerson moved to use the same guide- • line as used in the past. Motion seconded by Alderman Mlinar. Alder- man Carls amended the motion to defer to the special Council meeting on December 28, 1989. Motion seconded by Alderman Torgerson and unani- mously carried. (h) CONSIDERATION OF MODIFICATION OF HUTCHINSON'S 1980 FLOOD INSURANCE STUDY FOR FLOOD FRINGE/FLOODVAY BOUNDARY AT 3M SUBSTATION LOCATION Mr. Bob Goodman of 3M and a representative from Toltz King Anderson re- ported on the 3M study and substation. The company will need a permit from the DNR. Following discussion, Alderman Mlinar moved to approve and waive read- ing and adopt Resolution No. 9147. Motion seconded by Alderman Torger- son and unanimously carried. (i) VITHDRAWN FROM AGENDA (j) CONSIDERATION OF RENEWING LEASE AGREEMENT WITH TOM DOLDER FOR DRY DOCK FOR A ONE -YEAR PERIOD WITH SAME TERMS Following discussion, Alderman Mlinar moved to defer to December 28, 1989 special meeting. Motion seconded by Alderman Carls and unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR 0 14 CITY COUNCIL MINUTES - DECEMBER 12, 1989 The City Administrator had nothing to report. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls requested to rescind Resolution No. 7515 adopted in Sep- tember 1983 which opposed the purchase of products from the Soviet Union or other Communist countries and moved to waive reading and adopt. Resolution No. 9136. Motion seconded by Alderman Mlinar and unani- mously carried. Alderman Carls presented his farewell speech to fellow Council members. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to approve and authorize payment from the appro- priate funds. 12. There being no further business, the meeting adjourned at 12:00 midnight. 15 L J MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 2, 1990 1. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Xlinar and Marlin Torgerson. Absent: Alderman Pat Nikulecky. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Anderson. 2, INSTALLATION OF NEWLY ELECTED MAYOR AND ALDERMEN City Attorney Anderson administered the Oath of Office to newly elected Mayor Paul L. Ackland and Aldermen John Mlinar and Craig Lenz. 3. RESOLUTIONS AND ORDINANCES (a) RESOLUTION N0. 9167 - Designating Official Newspaper (b) RESOLUTION NO. 9168 - Appointing Legal Counsel (c) RESOLUTION NO. 9169 - Appointing City Administrator for 1990 (d) RESOLUTION NO. 9170 - Entering Agreement With Pioneerland Library • System Board For Calendar Year 1990 (e) RESOLUTION 10. 9171 - Designation Of Depositories Of City Funds In Commercial Banks And Institutions (f) RESOLUTION NO. 9172 - Designation Of Depository Of City Funds, Federal Savings And Loan Associations (g) RESOLUTION 110. 9173 - Resolution Approving Securities For Collateral From Citizens Bank And Trust Co. Of Hutchinson, Minnesota (h) RESOLUTION NO. 9174 - Resolution Approving Securities For Collateral From Citizens Bank And Trust Co. Of Hutchinson As Sponsoring Agency Of The Hutchinson Utilities Commission (i) RESOLUTION NO. 9175 - Resolution Approving Securities For Collateral From Marquette Banks Of Hutchinson, Minnesota (j) RESOLUTION NO. 9176 - Resolution Approving Securities For Collateral From Marquette Banks Of Hutchinson As Sponsoring Agency Of The Hutchinson Utilities Commission (k) RESOLUTION NO. 9177 - Resolution Approving Securities For Collateral From First Bank Of Minnesota Of Hutchinson, Minnesota (1) RESOLUTION 10. 9178 - Resolution Approving Securities For Collateral From First State Federal Savings & Loan Association Of Hutchinson, Minnesota Alderman Xlinar moved to waive readings and adopt Resolutions. Motion 1 CITY COUNCIL MINUTES - JANUARY 2, 1990 0 seconded by Alderman Torgerson and unanimously carried. (m) ORDINANCE 10. 89 -14 - An Ordinance Of The City Of Hutchinson, Minnesota, Amending City Code Section 6.21 Prohibiting The Sale Of Tobacco Products By Vending Machines Or Other Mechanical Means; And By Adopting By Reference, City Code Chapter 1 And Section 2.99 Which, Among Other Things, Contain Penalty Provisions The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive second reading and adopt revised Ordinance No. 89 -14. (n) ORDINANCE 10. 89 -15 - An Ordinance Of The City Of Hutchinson, Minnesota, Amending The Hutchinson City Code And Adding Thereto Section 2.13 Prohibiting Certain Behavior By Elected Officials And Adopting A Code Of Ethics And Further Adopting, By Reference, City Code Chapter 1 And Section 2.99 Which, Among Other Things, Contain Penalty Provisions Following discussion of the policy in subdivision 7 -f., Alderman Tor - gerson moved to defer until the January 23, 1990 Council meeting. No- tion seconded by Alderman Nlinar and unanimously carried. 4. UNFINISHED BUSINESS (a) CONSIDERATION OF RENEWING LEASE AGREEMENT WITH TON DOLDER FOR DRY DOCK FOR ONE -YEAR PERIOD WITH SANE TERNS (DEFERRED DECEMBER 28, 1989) Following discussion, Alderman Torgerson moved to approve and enter into agreement. Notion seconded by Alderman Nlinar and unanimously carried. (b) DISCUSSION OF DAKOTA RAIL ISSUES City Attorney Anderson reported that the railroad issue was still in litigation. Alderman Torgerson moved to defer. Notion seconded by Alderman Nlinar and unanimously carried. 5. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE - PRESIDENT - JOHN NLINAR Notion was made by Alderman Torgerson to elect John Mlinar as Council Vice President. Seconded by Alderman Lenz and unanimously carried. (b) DESIGNATION OF COUNCIL REPRESENTATIVES: 1. AIRPORT COMMISSION - PAUL ACKLAND 0 2. COMMUNITY EDUCATION ADVISORY COMMITTEE - PAUL ACKLAND 2 CITY COUNCIL MINUTES - JANUARY 2, 1990 3. HOSPITAL BOARD - KARLIN TORGERSON 4. HUTCHINSON HOUSING, INC. (HRA) - PAT MIKULECKY 5. LIBRARY BOARD - CRAIG LENZ 6. NURSING HONE BOARD - PAT NIKULECKY 7. PARK & RECREATION BOARD - JOHN KLINAR 8. PLANNING COMMISSION - CRAIG LENZ 9. PROBLEM SOLVING COMMITTEE - PAUL ACKLAND 10. SAFETY COUNCIL - KARLIN TORGERSON 11. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD - JOHN KLINAR Notion was made by Alderman Torgerson to ratify Mayor's appointments. Seconded by Alderman Mlinar, motion unanimously carried. • (c) APPOINTMENTS TO HEALTH BOARD 1. DR. ROBERT HEGRENES 2. DR, THOMAS KLEINKAUF 3. DR. GEORGE SMITH Notion was made by Alderman Mlinar to ratify Mayor's appointments. Seconded by Alderman Torgerson, motion unanimously carried. (d) APPOINTMENT OF BRAD EMANS AS FIRE CHIEF The motion was made by Alderman Nlinar, seconded by Alderman Torgerson and unanimously carried, to approve the appointment. (e) CONSIDERATION OF REVISED BUILDING PERMIT FEE SCHEDULE Building Official Marka presented the revised building permit fee schedule. Following discussion, Alderman Miinar moved to approve and waive reading and adopt Resolution No. 9179. Motion seconded by Ald- erman Torgerson and unanimously carried. (f) CONSIDERATION OF YORK STUDY AGREEMENT VITH ST. CLOUD TECHNICAL INSTITUTE Following discussion, Alderman Mlinar moved to approve and enter into agreement. Notion seconded by Alderman Torgerson and unanimously car- ried. 3 CITY COUNCIL MINUTES - JANUARY 2, 1990 0 (g) CONSIDERATION OF TERMINATING SERVICE CONTRACT WITH XAQUIRE IRON, INC. Following discussion, Alderman Torgerson moved to approve termination of the contract with Maquire Iron, Inc. Motion seconded by Alderman Xlinar and unanimously carried. 6. COMMUNICATIONS (a) CITY ADMINISTRATOR Administrator Plotz reported that be had sent a letter to all Directors requesting their 1990 goals and objectives which will be given to the Council at the January 23 neeting. The following special meetings were discussed: 1. February 6, 1990 at 5:30 P.M. (Meeting Room at Victorian Inn) - Meeting with County and Township Officials, Utilities Commission and HCDC Board. 2. February 13, 1990 at 5:15 P.M. - Meeting with Directors 3. January 27, 1990 at 7:00 P.X. - Council Party Honoring Nike Carls • 4. January 4, 1990 at 7:30 P.X. - Special Council Meeting at Request of Alderman Pat Xikulecky The notion was made by Alderman Nlinar, seconded by Alderman Torgerson and unanimously carried, to set special meetings for January 4 at 7:30 P.M., February 6 at 5:30 P.X. and February 13 at 5:15 P.M. (b) ALDERMAN JOHN XLIXAR Alderman Xlinar inquired about the snownobile trail that goes through town. (c) MAYOR PAUL L. ACKLAND Mayor Ackland stated that he would like to Beet with the Council to discuss the future of City Hall. No date was set. 7. VERIFIED CLAIMS FOR 1989 The notion was made by Alderman Torgerson to approve and autbori2e payment from the appropriate funds. Motion seconded by Alderman Nlinar and unani- mously carried. 8. ADJOURNMENT 0 There being no further business, the meeting adjourned at 8 :10 P.X. H n u 11 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, JANUARY 4, 1990 The special meeting was called to order by Mayor Ackland at 7:30 P.M. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Anderson. City Attorney Anderson provided the Council with an update on the status of the Dakota Rail, Inc. Bankruptcy Case No. 4 -88 -639. A Resolution was recommended by the City Attorney to support the McLeod Regional Rail Authority's amended plan for reorganization and support of public ownership of the rail service. The notion was made by Alderman Torgerson, seconded by Alderman Mikulecky and unan- imously carried, to waive reading and adopt Resolution No. 9180. Alderman Mikulecky reported that due to an employment change and relocation, he was submitting his resignation as Alderman effective January 4, 1990. There being no further business, the meeting adjourned at 7:50 P.X. J • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 9, 1990 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar and Marlin Torgerson. Also present: City Administrator Gary D. Plotz, City Attorney G. Barry Anderson and County Engineer Richard Kjonaas. 2, INVOCATION There was no invocation due to the absence of a pastor. 3. MINUTES The minutes of the special meetings of December 11, 1989, December 17, 1989, December 21, 1989 and December 28, 1989 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND 1. BUILDING OFFICIAL'S REPORT 2. FINANCIAL REPORT - NOVEMBER • 3. NURSING HOME BOARD MINUTES 4. PLANNING COMMISSION MINUTES 5. SENIOR ADVISORY BOARD MINUT] (b) RENEWAL OF BINGO LICENSES COMMISSIONS - DECEMBER 1989 1989 - NOVEMBER 30, 1989 - NOVEMBER 21, 1989 3S - NOVEMBER 15, 1989 1. ELKS LODGE 2. V.F.W. (c) RENEWAL OF GAMLBING LICENSES I. AMERICAN LEGION 2. AMERICAN LEGION AUXILIARY 3. GOPHER CAMPFIRE (VICTORIAN INN) 4. V.F.W. 5. Y.F.W. AUXILIARY 6. MILITARY ORDER OF COOTIES AUXILIARY The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to order the report and minutes filed and issue licenses. 5. PUBLIC HEARING None. • 6. COMMUNICATIONS. REQUEST AND PETITIONS None. N CITY COUNCIL MINUTES - JANUARY 9, 1990 • 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9181 - A RESOLUTION ACCEPTING $112,500 FROM HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt. (b) RESOLUTION NO. 9182 - RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 1990 The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to waive reading and adopt. (c) RESOLUTION 10. 9183 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar; seconded by Alderman Torgerson and unanimously carried, to waive reading and adopt. (d) RESOLUTION N0. 9184 - AUTHORIZING FINANCE DIRECTOR TO SIGN GRANT AGREEMENT WITH DEPARTMENT OF PUBLIC SAFETY The motion was made by Alderman Torgerson, seconded by Alderman Mlinar • and unanimously carried, to waive reading and adopt. (e) RESOLUTION NO. 9186 - DECLARING OFFICE OF ALDERMAN VACANT The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY ROY LUND; REPLAT OF BACHMAN'S FIRST ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (TWO MILE RADIUS) The motion was made by Alderman Torgerson to refer to the County with no objection. Motion seconded by Alderman Lenz and unanimously car- ried. (b) CONSIDERATON OF REVISED DRAFT OF COMPREHENSIVE PLAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Torgerson to approve revised draft. • Notion seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF MONROE STREET VACATION 2 • CITY COUNCIL MINUTES - JANUARY 9, 1990 Following discussion, Alderman Torgerson moved to approve and waive first reading of Ordinance No. 90 -16 and set second reading for January 23, 1990. Motion seconded by Alderman Lenz and unanimously carried. (d) CONSIDERATION OF PROPOSED CHANGE OF CEMETERY PRICE STRUCTURE Following discussion, Alderman Mlinar moved to approve. Motion seconded by Alderman Lenz and unanimously carried. (e) CONSIDERATION OF EXPANSION OF LOWER LEVEL UNDER HOSPITAL'S EAST WING Administrator Phil Graves reported on the hospital project. Following discussion, Alderman Mlinar moved to approve the expansion. Motion seconded by Alderman Torgerson and unanimously carried. (f) CONSIDERATION OF CONSTRUCTION MANAGEMENT CONTRACT WITH M. A. MORTENSON FOR HOSPITAL BUILDING PROJECT Following discussion, Alderman Mlinar moved to approve and enter into contract for construction management with M. A. Mortenson for the hos- pital building project. Motion seconded by Alderman Lenz and unani- • mously carried. (g) CONSIDERATION OF HIRING ARCHITECT HORTY ELVING A ASSOCIATES FOR HOSPITAL BUILDING PROJECT Following discussion, Alderman Mlinar moved to approve the architect. Motion seconded by Alderman Torgerson and unanimously carried. (h) CONSIDERATION OF LEASE AND FRANCHISE AGREEMENT AND EASEMENT ON PLAISANCE PROPERTY Following discussion, Alderman Torgerson moved to approve and enter into agreement. Motion seconded by Alderman Lenz and unanimously car- ried. (i) CONSIDERATION OF 1990 LEASE AGREEMENT WITH HEARTLAND COMMUNITY ACTION AGENCY SENIOR NUTRITION PROGRAM FOR USE OF SENIOR CENTER Following discussion, Alderman Torgerson moved to approve and enter into agreement. Motion seconded by Alderman Mlinar and unanimously carried. (j) CONSIDERATION OF CHANGE ORDERS FOR CITY PROJECT 110, 89 -17 (SCHOOL ROAD) AND NO. 89 -15 (BLUFF STREET AND INTERSECTION OF SIXTH AVENUE I.E. AND CLARK STREET AND WALLER DRIVE) • Following discussion, Alderman Mlinar moved to approve. Motion sec- onded by Alderman Lenz and unanimously carried. (k) CONSIDERATION OF HUD RESIDENTIAL RENTAL REHABILITATION GRANTS PROGRAM R CITY COUNCIL MINUTES - JANUARY 9, 1990 . Coordinator Connie Mangan presented a report on the HUD rehabilitation program. Following discussion, Alderman Lenz moved to approve and waive reading and adopt Resolution No. 9185. Motion seconded by Alder- man Xlinar and unanimously carried. (1) CONSIDERATION OF SELLING LOTTERY TICKETS AT MUNICIPAL LIQUOR STORE Following discussion, Alderman Lenz moved to approve application for participation. Motion seconded by Alderman Mlinar and unanimously car- ried. 30. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported the pro -life group had requested permis- sion to hold a walk in conjunction with the anniversary of Roe vs. Wade on January 22 between 5:30 and 6:00 P.M. Following discussion, Alderman Torgerson moved to approve. Motion sec- onded by Alderman Xlinar and unanimously carried. Mr. Plotz stated the D. J. Enterprises six -month contract for recycling . expired January 25. The drop boxes have received excessive material, and there have been complaints about the drop boxes not being emptied and debris blowing all over. He reported on the McLeod County recycl- ing program and the two bids received, as well as the City costs for participation. The motion was made by Alderman Torgerson, seconded by Alderman Xlinar and unanimously carried, to approve Aagard Sanitation as the City's re- cycling company. Following discussion, it was the consensus of the Council to direct the City Attorney to draft a contract for Aagard Sanitation, subject to ap- proval. Administrator Plotz commented that the County Engineer's contract for service went through December 1989. It was his recommendation to con- tinue the contract through January 1990. Alderman Torgerson moved to continue the County Engineer's contract through January 1990. Notion seconded by Alderman Xlinar and unani- mously carried. (b) COMMUNICATIONS FROM ALDERMAN JOHN XLINAR Alderman Xlinar inquired if the workshop mentioned in the minutes of • Burns Manor also applied to City staff. (c) COMMUNICATIONS FROM COUNTY ENGINEER 4 . CITY COUNCIL MINUTES - JANUARY 9, 1990 Engineer Kjonaas commented on the frontage road project from the Vic- torian Inn to the east. He had met with MN /DOT regarding a proposal, and he felt the design work and proposal would benefit the City. He requested the Council to adopt Resolutions to be sent to MN /DOT for support of the T.H. 7 project and the request for rerouting of T.H. 22 for safety purposes. Alderman Torgerson moved to adopt Resolution No. 9187 of support for MN /DOT's project on T.H. 7. Motion seconded by Alderman Mlinar and unanimously carried. Alderman Torgerson moved to adopt Resolution No. 9188 to request MN /DOT to reroute T.A. 22. Motion seconded by Alderman Mlinar and unanimously carried. Engineer Kjonaas suggested that the City join the Minnesota Transporta- tion Alliance for Lobbying and pay the $95 fee. This organization is comprised of a group of cities and counties who pay a lobbyist regard- ing construction of new roads and repair of old roads. Approval was requested for the Engineering Department to purchase com- puter hardware and software from Ameridata for $7,828. Following dis- cussion, Alderman Torgerson moved to approve the purchase. Motion sec- onded by Alderman Mlinar and unanimously carried. (d) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland stated that he, the County Engineer and two county com- missioners had met last week regarding the exchange of state aid road status for Dale Street and Second Avenue from City to County. The Mayor reported that the vacant position of Alderman on City Council was advertised in The Hutchinson Leader The applications and res- umes are due January 19, and hopefully the position can be filled as soon as possible. 11. CLLIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and authorize payment from the ap- propriate funds. 12. ADJOURNMENT • There being no further business, the meeting adjourned at 9:17 P.M. 5 MINUTES HUTCHINSON PLANNING COMMISSION . Tuesday, December 19, 1989 1. CALL TO ORDER The meeting was called to order by Chairman Bill Criag at 7:30 p.m. with the following ,members present: Roland Ebent, Clint Gruett, ElRoy Dobratz, Marlin Torgerson, Larry Romo, and Chairman Craig. Members absent: Tom Lyke Also present: Building Official Jim Marka 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, November 21, 1989. Seconded by Mr. Gruett the motion carried unanimously. 3. PUBLIC HEARINGS None. 4. NEW BUSINESS (a) DISCUSSION OF BEELER /ANDERSON PROPERTY Dr. Anderson explained the possibilities for the property. He stated • there could be a right -of -way for a thru street. Building Official Jim Marka stated they would have to maintain 60' of right -of -way with the plat. Discussion followed on storm sewer and drainage and subdivision agreements. Chairman Craig explained the platting procedures that are to be followed. Discussion- followed on the Classic Circle Plat and the problems with the property. (b) DISCUSSION OF MILLER TOWNHOUSE 6TH ADDITION Building Official Marka commented on the P.U.D. and the proposal itself. He stated the property line is covered under the covenants. Discussion followed on side yard setbacks in plats as opposed to P.U.D.'s. Building Official Marka stated he has all the covenants for this P.U.D. at this time. (c) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY ROY LUND, "REPLAT OF BACHMAN'S 1ST ADDITION" (2 MILE RADIUS) There was discussion regarding the location of the property. Mr. Lund commented on the plat. Mr. Ebent made a motion to recommend approval • of the preliminary plat to City Council, seconded by Mr. Torgerson the motion carried unanimously. MINUTES - HUTCHINSON PLANNING COMMISSION 12/19/89 (d) DISCUSSION OF PROPOSED ZONING ORDINANCE REVISION • Building Official Marka commented that planning staff has not reviewed the draft ordinance at this time. He recommended that staff have a special meeting with Mr. Weber and then bring the revised draft back to the Planning Commission. 5. OLD BUSINESS (a) CONTINUATION OF CONSIDERATION OF COMPREHENSIVE PLAN Chairman Craig stated the HCDC was satisfied with the plan and the wording concerning the airport land should be left as follows: North of the runway South of South Grade Road should remain agricultural. Discussion followed on the issues of the HCDC and other questions such as: * sidewalk issue should be addressed and clarified * parkland aquisition policy * holding pond issue was discussed * a wording change should be on page 2 southwestern not southeastern Chairman Craig explained the southern leg bridge and commented on the state funding more likely on CR 89. Chairman Craig made a motion to accept the revised draft of the • Comprehensive Plan with the exception of the correction of errors, seconded by Mr. Ebent the motion carried unanimously. (b) CONTINUATION OF CONSIDERATION OF DAVE LORENCE SKETCH PLAN (2 MILE RADIUS) Building Official Marka commented on the Fire Marshal's memo to the Planning Commission and explained the issue would by between the Lorence's and the Fire Dept. Discussion followed on the Engineer study of the area as in proportion to the sketch plan. There was some discussion on expansion of the Wastewater Treatment Plant and the changes that may take place. Utility easements and size of lots were also discussed. Discussion followed on the development and the possible platting. Mr. Lorence suggested a pre plat containing the requirements of the city concerning a right -of -way for a thru roadway in the plat. He explained the possible proposal and his discussions with County Engineer Rick Kjonaas. Chairman Craig made a motion to recommend approval of another sketch plan contingent upon the adequate and satisfactory resolution of the platted right -of -way of a future road thru to Hwy 22. Seconded by Mr. • Romo the motion carried unanimously. Note: to be acted on by City Council on December 21, 1989. MINUTES - HUTCHINSON PLANNING COMMISSION 12/19/89 6. OTHER BUSINESS . (a) LION'S CLUB SIGNS Building Official Marka commented on a request by the Lion's Club concerning signs to be placed on Highways coming into Hutchinson. Discussion followed on the proposal of a group sign. Mr. Ebent moved to recommend to direct Mr. Marka to send correspondence to the HCDC for action, seconded by Mr. Torgerson the motion carried unanimously. 7. ADJOURNMENT There being no futher business the meeting was adjourned at 9:10 p.m. n L.J • M BURNS MANOR MUNICIPAL NURSING HOME Special Meeting Minutes - January - 1990 A special meeting to consider building design concepts met Wednesday, January 10, 1990 in the Administrator's office at Burns Manor. Members attended between 1:00 and 2:05 pm. Members Present: Ancher Nelsen Jim Mills Roger Gilmer Kay Peterson Robert Koepcke Members Absent: Marge Putney Elaine Black (Excused since not members of Building Committee) Guests: Don Erickson Russ Rosa Mssrs. Erickson and Rosa from Patch, Erickson, Madson, Watten presented a design model and sketches for north and south building additions. The additions are inclusive of (north): kitchen improvements; garage /loading area; freight hallways; space for potential dietary and housekeeping offices /utilities. (south): restructured canopies for sidewalks and recreation area; land- scaping for same; increased parking /traffic area. • Erickson and Rosa estimated that building the concept as presented may cost $150,000 additional than original specifications, or approximately $400,000 over the Bond's construction estimate. Koepcke noted positive, recent feedback from City Administration and William Fahey of Ehlers and Associates; it appears possible that a good share, if not all, extra funds can be financed. Consensus agreed to expend additional Bond monies, not to exceed $16,000, for the complete architectural /engineering design of these additions. Nelsen will inform Putney and Black of this decision, necessary to be made today to help keep design plans on schedule. Res ectfully Submitted: • ATTEST: Robert Koepcke, Secretary Ancher Nelsen, Chairman � — ?z,3 HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - December 19, 1989 Large Conference Room - 6:05 p.m. Present: Robert Durfee, President; Dori Johnson, vice President; Diane Gilmer, Secretary; Rev. Thor Skeie, Trustee; Rich Myers, Trustee; Mike Carls, Trustee; Dr. Robert Hegrenes, Chief of Staff Others Present: Philip G. Graves, Administrator; Robyn Erickson, Director of Marketing 8 Education; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Pat Halverson, Director of Mental Health Services; Cathy Nevanen, Hutchinson Leader; Laurie Hulkonen, Recording Secretary The meeting was called to order at 4:30 p.m. Minutes of Past Meetings Minutes of the November meeting were presented. Following discussion: Motion was made by Myers, seconded by Johnson, to approve as presented the minutes of the November 21, 1989, regular Board of Directors meeting. All were in favor. Motion carried. 46 Medical Staff Meeting Minutes The minutes of the December, 1989, regular and committee Medical Staff meetings were presented by Hegrenes. No unusual comments were made. A. Pro.iect Update Gib Lehman was present to update the Board on the expansion /remodeling project. The Board reviewed the critical path, which showed timing of the project. Special meetings may need to take place in January with the City Council to get the process started. Financing for the project is expected in June. B. Trustee Evaluation Erickson presented the Board's 1989 objectives and surveyed the group for objective status input and their interest in carrying over any objective not achieved during the year. It was decided to delete Objective fl. Objective f2 will be carried over to 1990. Objectives 03 and f4 were accomplished in 1989. Objective f5 will be carried over and dealt with while promoting the upcoming building/expansion project. Objectives 06 and 07 will be carried over into the coming year. Objective 08 was accomplished. From discussion, the following list of objectives for 1990 was obtained: ( —J / 1. 1 Regular Board of Directors Meeting - 12/19/89 Page Two (B.) 1. To review and interpret the mission statement for NCH; 2. To pursue assistance from LifeSpan in updating HCH physician quality assurance program (i.e., Pinpoint physician monitoring software); 3. To investigate the need for a risk management program with PHICO Insurance Company; 4. To investigate the need for a committee to work with the mayor in recommending appointments to the HCH Board of Directors; 5. To support the HCH building /expansion project and improve board visibility before the public: and 6. To encourage the Medical Staff's presence and involvement in the institutional planning process. The 1990 objectives will be presented in final format at the January, 1990, meeting. Board strengths were also discussed. Current membership is strong and highly developed. Members are sure of their scope and responsibilities, and information flow is excellent due to their good working relationships. Individual trustee strengths noted were that individuals are well - informed and all contribute to the board's operation. The Board thanked Erickson for her time taken to review the survey and • objective results. Budget Approval The revised 1990 budget was presented. Projections showed an anticipated 7.2% net gain from operations for the coming year. Department heads were recognized for their cooperation to streamline the budget while maintaining manageable departmental budgets. Following discussion: Notion was made by Myers, seconded by Skeie, to approve the revised 1990 budget as presented. All were in favor. Notion carried. New Business A. Enemy Audit Application Information concerning an application for an energy grant to provide a back -up for the Hospital's existing chiller was presented. Current equipment is approximately 20 years old and is not as efficient as current models. Government funding will allow for paying up to 80% of audit cost and a maximum of 50% of equipment /modification cost. Following discussion: Notion was made by Johnson, seconded by Myers, to authorize application for the energy audit and grant for a back -up chiller. • All were in favor. Notion carried. Regular Board of Directors Meeting - 12/19/89 - Page Three B. Architect /Engineering Contract Information on the architectural and engineering services contract with Horty Elving & Associates of Minneapolis for the proposed building /expansion project was presented. The Board considered a request of the Hospital administrator to continue and finalize negotiations and recommend to the City Council the completed contract following opinion from legal counsel. Following discussion: Motion was made by Carls, seconded by Johnson, to authorize the Hospital administrator to negotiate and finalize the contract for architectural and engineering services with Horty Elving 8 Associates of Minneapolis and to recommend to the City Council that the firm's services be engaged pending legal counsel approval. All were in favor. Motion carried. C. Expansion Under the East Wing A request was presented by staff for expansion of the lower level under the Hospital's East wing. Construction of this space needs to be done before the new project begins because the area will serve as the connecting link to the Medical Office Building during the project. There will be space for needed rest rooms, conference room, storage, employee lounge /locker space, etc. Approximate square footage to be gained would be 16,000 • square feet. The cost for construction will,. be approximately $120,000. All expenses would be capitalized over the next 15 years. Following discussion: Motion was made by Hegrenes, seconded by Johnson, to request authorization from the City Council to proceed with excavation and remodeling of space under the East wing of the Hospital at an approximate cost of $120,000. All were in favor. Motion carried. i D. Infectious Waste Management Plan Dennis Anglin, Chief 'Engineer and chairperson of the Safety Committee, presented information to the Board regarding the HCH infectious waste management plan, which is to be submitted to the State Department of Health by January 1, 1990. The board also reviewed a summary of Safety Committee activities during 1989. The Board thanked Anglin for his presentation, and he left the meeting at that time. E. Reappointment to Medical Staff Those present reviewed reapplications from some medical staff members for 1990 -1991 privileges. Recommendation had been received from the Executive Committee of the Medical Staff to approve the reapplications. Following discussion: Motion was made by Skeie, seconded by Carls, to approve reapplications for medical staff privileges to the following physicians: Regular Board of Directors Meeting - 12/19/89 • Page Four Active Staff with deletions in (OB) privileges Drs. Carl 0. Bretzke and Robert L. Hegrenes George R. Gordon, H. Cris Remucal, and John L. G. Nissen (E.) Active Staff with no changes in privileges Drs. Craig L. Belcourt, Herbert R. Billman, John 0. Fluegel and Richard L. Kokkila All were in favor. Notion carried. C F. Service Ouality Reporting System Erickson presented a patient survey form available through Voluntary Hospitals of America (VHA) and LifeSpan that will take the place of the current patient satisfaction survey form. The survey will be custom - tailored to HCH, and the uniform questions will allow our hospital to be compared to other hospitals of our own size and type. Cost to put the survey in use for one year is expected to be $500. Following discussion: Notion was made by Carls, seconded by Gilmer, to adopt the service quality reporting system as presented. All were in favor. Notion carried. 11 G. Joint Meetina with Burns Manor Board Graves told the Board of his recent meetings with the administrator of Burns Manor, Robert Koepcke. Their talks have prompted their request that the Hospital and Manor boards meet Jointly to discuss mutual items of interest. Without a specific agenda set, the Board accepted the request as information only at this time. H. CEO Evaluation President Durfee appointed an evaluation committee comprised of Skeis and Gilmer to evaluate both the CEO /administrator Job description and Graves' performance during the past year. The committee will meet during the next month or two and report its findings to the board when their task is completed. 0 C4) Courtesy Staff Dr. Dan M. Huebert Regular Board of Directors Meeting - 12/19/89 ` Page Five Capital Expenditure Request A request was received for purchase of IV pumps to be used on the nursing floor. Purchase of the pumps would involve trading in current equipment and reduce the Hospital's inventory to one type of tubing, at a projected savings of $5,000 per year. Following discussion: Motion was made by Johnson, seconded by Gilmer, to purchase eight IV pumps (with trade -in) at an estimated cost of $12,072. All were in favor. Motion carried. J. Computer UDdate rp!!Tirroe ppcao Skeie and Gilmer presented information from the recent computer update committee meeting with representatives of LifeSpan and the Hospital's present computer vendor, SAINT. Two types of equipment are being considered: a Mark XII, at a cost of $120,000 and a DEK, at a cost of $225,000. A disadvantage to one (Mark XII) was that after three years, the Hospital would outgrow Its capacity and need to look for a replacement. The DEK would be able to be used longer, has improved flexibility of power, and available technology will allow us to use many different types of software. Actual dollar figures will be presented at the January meeting. K. Other 1. Capital Expenditure Reguest A capital, expenditure request was presented for an additional central station scope to be used with ICU /CCU monitor equipment. (Each station can monitor 10 stations.) Approximate cost of the equipment is 59,000: Following discussion: Motion was made by Johnson, seconded by Skeie, to purchase an additional ICU /CCU scope at an approximate cost of $9,000. All were in favor. Notion carried. 2. LifeSpan Board Meeting A recap of the December LifeSpan Board meeting was presented by Myers. Budgets for Abbott Northwestern Hospitals, Cambridge Hospital, Select Care, Health Affiliates were presented to that board for information purposes. Those budgets were standardized to use the same timeframe and same reporting form. A marketing update and information on a new quality measurement tool ('Pinpoint') were also presented at that meeting. 3. Recognition of Retirina Board Member President Durfee acknowledged the outstanding contributions of Carls and Hegrenes to the Board and Hospital. A recognition dinner will take place on Saturday, January 13, at 6:30 p.m. at the Victorian Inn in honor of Carls and Hegrenes. !1 (bo) Regular Board of Directors Meeting - 12/19/89 • Page Six Accounts Payable The attached listing of accounts payable were presented for consideration. Following discussion: Motion was made by Gilmer, seconded by Skeie, to approve payment of the accounts payable and cash disbursements in the amount of $1,174,493.78. All were in favor. Motion carried. Statistical and Financial Reports The statistical report for November was presented. Admissions were down when compared to previous months. Average daily census fell by .8 of one patient. Census days were down in the Medical /Surgical areas but were up in the Mental Health Unit. Occupancy was 42.1% for the month. Year -to -date figures show admissions to be 12% less than budgeted; daily census is 2% greater than one year ago; census days are over last year's numbers but slightly less than budgeted; length of stay is 5% greater than one year ago; and occupancy is 44.9% for the year. The financial reports for November were presented. A $17,800 operating loss was further reduced by price level and working capital requirements to just under $58,000 of excess expenses over revenues. Year -to -date, however, the Hospital continues to reflect a strong financial position, with key business ratios remaining strong, days outstanding in receivables dropping significantly during November and a decrease in our debt ratio. Operating C funds continue to be used to fund various building project- related expenses, • which is having an effect on the Hospital's available cash balance but will be covered in future debt issues. Patient Satisfaction Surveys Surveys received since the November meeting were reviewed by those present. No unusual comments were made. Adiournment Notion was made by Carls to adjourn the meeting. The meeting was adjourned at 8:08 p.m. Respectfully submitted, Laurie Hulkonen Diane Gilmer Recording Secretary Secretary LH I LJ *` HUTCHINSON COMMUNITY HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES For Twelve Months Ended December 31 1989 CURRENT PERIOD YEAR -TO -DATE ACTUAL BUDGET VARIANCE PATIENT REVENUE ACTUAL BUDGET ARIANC Daily Hospital Service $ 196,363 $ 246,208 $ (49,845) Medical Nursing Units 66,065 76,462 (10,397) Mental Health Unit 681.474 778.383 (96.909 Ancillary $ 943,902 $1,101,053 $(157,151) Gross Patient Revenue ( 118.702) (150.636) 31.934 Less: Discounts & Allow. $ 825,200 $ 950,417 $(125,217) Net Patient Revenue 19.168 20.294 (1.126 Other Operating Revenue $ 844.368 S 970.711 S(126,343 Total Operating Revenue 1 0 81,146 4,688 $ 499,311 $ 477,602 $ 21,709 113,961 87,021 26,940 93,353 72,127 21,226 13,995 15,247 (1,252) 24,265 32,338 (8,073) 75,110 108,669 (33,559) 16,417 18,811 (2,394) 6,395 11,244 (4,849) 9,380 7,105 2,275 7,313 9,275 (1,962) 3,672 4,295 (623) 32,187 27.078 35,337 36.848 (3,150) (9.770 Salaries Employee Benefits Medical 8 Other Fees Raw Food Drugs Medical 3 Other Supplies Utilities Building 8 Equipment Rental Expense Insurance Interest Depreciation Other Expenses 85,834 81,146 4,688 99,210 111,300 (12,090) 38,443 51,535 (13,092) 362,859 347.801 424,040 468.144 (61,181) (120.343 $ 922.437 S 915.919 S 6.518 Total Operating Expense $ 9.987.403 $9.607.917 S 379.486 $ (78,069) $ 54,792 $(132,861) Operating Income $ 618,867 $ 750,000 $ (131,133) Add (Deduct) Non- Operatina Revenue (Expense) Price -Level Depreciation (40.0231 (40.023) - And Working Capital (480.2761 (480.276) - * (118.0921 S 14.769 S(132.861 Excess Revenue Over Exp. $ 138.591 S 269.724 S(131.133 _CURRNT.DEC $2,461,471 $2,678,660 $ (217,189) 940,225 958,910 (18,685) 8.412.455 8.199.433 213.022 $11,814,151 $11,837,003 $ (22,852) ( 1.504.853) (1.691.276) 192.423 $10,309,298 $10,139,727 $ 169,571 296.972 218.190 78.782 $ 10.606.270 $10.357.917 S 248.353 $5,087,499 $4,769,730 $ 317,769 1,069,132 - 923,850 145,282 959,185 803,410 155,775 158,562 169,716 (11,154) 322,557 316,134 6,423 1,113,528 1,132,729 (19,201) 215,776 225,721 (9,945) Repairs 127,617 130,462 (3,445) (612) 587 -5151 COT Y OF HUTCHINSON 37 WASr INGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 10, 1990 TO: Hutchinson QtySoUUL — _ ---------- - - - - -- FROM: Bonnie Baumetz, License Secretary ------------------------ - - - - -- SUBJECT: GAMBLING LICENSE RENEWAL The following Gambling Devices licenses have been paid for and approved • by the Police Chief, Building Official and Fire Marshal: Elks Lodge Hutchinson Baseball Assn, Hutchinson Jaycees � -Jr. j (672) 587 -5151 Az , CITY OF HUTCH/NSON MEMORANDUM DATE: January 18, 1990 TO: Mayor Council — --—-------- — — — — — — — — — — — — — — — — FROM: DeVries, Director of Water and Wastewater Operations - ------------------------ - - - - -- SUBJECT: Treatability Study for Wastewater Containing Volatile Organics (3M Solvent) I recommend that the city council approve the recommendations by Donohue and Associates for the Treatability Study for Wastewater • Containing Volatile Organic I also recommend billing 3M for the entire amount billed the City of Hutchinson from Donohue, plus $239.50 for shipping of samples from the Wastewater Facility to Sheboygan for analysis, which was billed to the City of Hutchinson. RD /ds • ( -�r (612) 587.5151 i � N CITY OF HUTCHINSON 4 5� GTr NAV'NDE WEST M E M O R A N D U M DATE: January 19, 1990 TO: Mayor & — CitY Council _ -- — — — — — — — — — — — — — — — — FROM: _Gary D._Plgz , City Administrator — — — — — — — — — — — — SUBJECT: Request By Lary Karl To Attend National Pavement Maintenance Conference February 17 -24, 1990 • Pursuant to City Council policy, all national conferences out -of -state are required to be approved by the Council. Larry Karg has offered to pay for the transportation to the conference and use his vacation time to drive to New Orleans. He is requesting the City's share to be the $89 registration fee and two nights of lodging /meals while attending the conference. Approximate cost is $280. Larry intends to stay within his entire travel budget for 1990 of $500, including this conference. cc: Larry Karg, Supv. St. Dept. /ms 0 travel wd3 J'` TRAVEL APPROVAL REQUEST FORM J (Utilize this form in all cases that exceed one (1) working day.) _ — NAME: LQ H K^ a t DEPARTMENT S Y 4 C 7e f DATE OF REQUEST: _ J 0, 1A to - 9 n (7 Day Advance Notice) PURPOSE OF TRAVEL: (Name of Conference) DESTINATION: ESTIMATED MILEAGE: it OVERNIGHT STAY: Yes f5 No ESTIMATED TRAVEL COST: — 90 tb I A- J hilly Nola t- Aao ++ DATE LEAVING: F o ` � J '7 q p DATE RETURNING: Feb gy -90 BUDGET STATUS: Above described was budgeted for this current year Yes x No • Estimated amount of travel budget remaining before this request $ SQ�� APPROVALS: City Director's Approval y City Finance Director's Approval l City Administrator's Approval CASH ADVANCE REQUESTS, IF ANY: (Minimum $100 _ 7 day advance notice) Amount Requested $ d �O. 00 Pay Check to (Employee Name or Registration) PROVIDE THIS COMPLETED FORM ALONG WITH REGISTRATION FORMS TO FINANCE DEPT. NOTE: Travel remains subject to Council adopted policies of June 10, 1986 and subsequent revisions. Contact the City Administrator immediately if there are any questions. Travel requests to the Citv Council are no longer required as of November 25, 1986. Ll Ne k,/ Oh 4 Pah s a V li �L�t7► a —' 0 EBRCARl20.1990 `> ?r SEMINIR SCHEDULE LOCATIO ll'lea e C '0.n v \pC, h H - _ : hook T r sari- ; nations r, ! nil Sehcdw� Ran c or .i,.a.uo�:> 9:00 10 15 a.m 1..a„ halt Hot Mix Design and .1pp!:cation ^. Sr -in Paintin inr Pronts 3. >r hn ,'ith Coal Tar 10:30 11:45 a.m. I. Introduction to Slurry Seaiin2 2. Tennis Court Resurfacmg: X,v acs a Gooc Return 3. Seaiing with asphalt E.npls=.s 1:15 - 2:30 p.m. I 1. °S wing tip" In the 90'5 2. Cr -milling: Cavities that Pav 3. Bringing Old Pavement Back to Life 2:45 - 4:00 p.m. 1. Subcontracting Work: Expanding Capabilities 2. Geotextile Fabrics and Applications 3. Pb1I: Your Resources for the Future EXHIBITION WILL NOT BE OPEN ON TUESDAY... EXHIBITS OPEN ON WEDNESDAY MANAGEMENT WORKSHOP SEE DETAILS BELOW L. CENTRAL TRAVEL � 1- 800 - 365 -8715 1 -800- 251 -3052 (1 -800- 342 -3247 in TN) For the lowest air fares andhotel reservations no matter where you live, Central Travel can 9 Ip you. The phone call is FREE when you use e 800 numbers listed above. If they are busy, call (615) 833 -8630 collect. If you book your air travel at least 14 days in advance of departure on either of the official National Pavement Maintenance Expyition carriers — American Airlines or NortMtiest Airlines —vnii can savp , n WEDNESDAY �. February 21,r][990 SEMINAR SCHEDULE LOCA Loc iati,,ns & Final S : heo ui , Ch a a ;. ^� i Sum d d ;[ io ^; i Semin L.��.�ns S inal Shcul. Chn,_: pp„1d . 9:00 - 9:45 a.m. Genera' opening with Keynote bpeaker Speake currenth scheduled Is Mr. Rich Ro„ e. c note,i k vnote speaker and businessman in t ^e t ainln; fid his tonic will follow the theme -- Succ es s atr no , ies For The 9:45 - 9:55 a.m. Break 10:00 a.m. Exposition Shou• Floorfpening (SH0W HOURS: 10:00 - a.m. to 5:00 - p.m.) 1:15 - 2:30 p.m. 1. Securing Capital for Your Business * 2. Pressures of a Family Business- A husbandAvife speak out. 3. How to Make A Prop Manager Smile i 4. Marketing Your B s: Winning Public Images 5. Communicating Mo a Effectively To Customers 2:45 - 4:00 p.m. 1. Looking At Your Crystal Ball: Business Planning For the 90's 2. Keeping More of What You Make: Financial Planning For the 90's 3, The County Connection: How to Be Successful With Local Governments 4JWanding lour Business: When Is It the Right Time 5. gotiating Tough on Interests. Soft on People ITISP) 5:00 P.M. Exposition Show Floor Closes 6:00 - 8:00 p.m. FREE Mardi Gras Party for Exhibitors, Attendees and Spouses. * Special Seminar for Spouses This seminar is FREE for spouses. No badge will be required. TTf 4 husband and wife team — Rich & Karen Rowe—wilUive the spouses' perspective reat opportunity for spouses! 6:00 - 7:00 a.m.— Thursday Early Special Getting Your Employees to )York on time Early bird special for the early risers who want a seminar at the crack of dawn. If you are normally up and out by 6:00 a.m. come and join us. Presenter: Brad Humphrey, Eagle Flight, Inc. J ' 1 1117WAVI. P THURSDAY FEBRUARY 22, 1990 SEMINAR SCHEDULE LOCATION: (Please Check Exposition Handbook for Seminar Locations inal Schedule Changes or Additions) 9:00 - 10:15 a.m� 1. Bonding Your Business: Protecting Your Efforts .. 2. Tennis Court Resurfacing: Always a Good Return 3. Just for Sweepers: Industry Q &A 4. Leadership: In Praise of Followers 5. The EPA and YOU 10:00 a.m. E.cposition Show Floor Open* 10:30 - 11:45 a.m. 1. Time Management: Scheduling the Clock for Profits 2. How to Make A Property Manager Smile 3. Just for Stripers: Industry Q &A 4. Bonding Your Business: Protecting Your Efforts 5. How to Survive in Tough EcgLtomic Times 5:00 P.M. • Exposition Floor Closes MANAGEMENT WORKSHOP —SEE DETAILS BELOW TUESDAY Full -Day Workshops 9:00 a.m. - 4:00 p.m. i' These Sessions are in addition to regularly scheduled seminar sessions. They are not covered in the regular National Pavement Maintenance Exposition fee. Then -depth ks workshops include detailed workboo and sta ffed by profession: ers with hands -on experience who will spend time discussidividual cases of those attending. All supplies and materials are included in this fee. s Getting Employees to say "YES" to Work: Basic Supervision for Today's Workforce Have you personally experienced employee going all out one day and appearing to for the mee�t!g of work the next? This hard- hitting program delivers super►�ion techniques that produces productivity in your people. You will learn what makes employees tick, how to communicate effeCively, discipline that is constructive, how to instill quality into their work and building successful team work. Also. discover what the employee of the 90's will want in a job and a ba Creating Customer Appeal: Theey to Total Buyer Satisfaction Increasing the bottom line of your business requires a constant effort at meeting the expectations of the customer. Statistics tell us that 80% of your future business will come from 20% of your customers. This session will focus on teaching fundamentals in keeping your customers #1. Designed especially for ow nd their lead personnel, you will learn how to earn and IM customers respect while securing additional business. FRIDAY FEBRUARY 23, 1990 ♦ ♦ js SEMINAR SCHEDULE \ LOCATION: (Please Check Exposition Handboo): for Seminar Locations & Final Schedule Changes or Additions) 9:00 a.m. Exposition S u• Floor Opens —Final Day 9:00 - 10:15 a he Female nection: Women Contractors m 0 - 11:45 a.m. e Owner's Circle: Dealing with common ownership problems 5:00 p.m. Exposition Show Floor Close In case you miss one ql6lpore of the seminars because you are having a good time alWdi Gras ... or you can't be in two place;y once ... or worse yet, you can't attend the 1990 NatiZ Pavement Maintenance Exposition: LOOK FOR THE ORDER BLA-WK IN PAVEMENT MAINTENANCE MAGAZINE THURS DAlr Half -Day Workshops 1:00 p.m. - 4:00 p.m. These Sessions are in addition to regularly schedule sessions. They are not covered in the regular Nati Maintenance Exposition fee. These in -depth detailorkbooks and are staffed by professional trait hands xperience who will spend time discussing it cases Rose attending. All supplies and materials are in this fee. Smart Hiring & Safe Firing: Legal Aspects of Hiring & Firing Fj�loyee hiring and firing continuant be one of the most di tW t duties to perform for contractbililland supervisors. As the legalities continue to change, there is always something new to beware of when dealing with employees. This program will teach practical and proven techniques for screening applicants, hiring the right person, documenting problem employees and actual firing procedures. All elem& presented will be in accordance with federal and/or state gulMines. Unleashing Your Potential in Selling: Increasing Your Bottom Line through High Performance Sales. 1 0 Selling is the number one tool to increase business. Any contractor desiring to increase the bottom line knows that you have to get out and perform. Yet selling isn't second nature to everyone. Whether you are new to sales the seasoned veteran, come and learn how to maximize your. art when selling. This workshop will combine teaching and doing as participants will have the opportunity to practice calling on customers, uncovering their, real needs. overcoming obJections and closing HERE'S A SAM A OF THE NEW PRODUCTS AND NEW IDEAS YOU WILL SEE EXHIBITED IN NEW ORLEANS Os Exhibitor List from the Fourth .Annual National Pavement Maintenance Exposition � give your some idea of tl� EW Products and NEW Ideas you W see exh}!'ed in NE1C ORLE —NS. 1V M pect these Exhibitors and many more to "Seize The Opportunity for 1990. Iff ■ XAR Broom S Pernins ■ h' C "- ■ Phillips Fih s Curparatiun ■ Ahle lr astries. Inc. ■ t,1cr i ^cu;:nes ■ P kmer Products ■ Aerol Race ■ :._I: Cora:: at ion ■ Poi tar Systems Inc. ■ Airlessco be' �urotech Co. ■ n,. irprration • Pnx rat Infrared Corp. ■ Alitec Ct i ion ■ v irr s, Co Inc. ■ Prru Seale. Plants ■. -111 Ciq s acing ■ {n Ln M, rt n Sc tems, Inc ■ F Jckett Bros M'g. Co.. Inc. ■ Amoco Fabrics ■ Hug Manufacturing ■ RAE Equipment u Engineering ■ Aqua BlastKaehr Pump Co. !ua Tex. Inc. ■ Hy -Grade - :ration ■ Industrial altTiuntseal Di,. RAE Products S Chemicais Corp. ■. 'rk -La -Tex Custom Coating Inc. rrow Sign Company ■ Ingersoll- Rdnd/Compaction ■ Reed S Graham, Inc. Division �■ Roads S Bridges Magazine ■ Asphalt Systems, Inc. ■ InnoCac. Inc. ■ S.TA.R., Inc. ■ B. R. Lee Industries ■ Intec Video Systems. Inc. ■ SASE Co., Inc. • Bartell Industries Ltd. ■ Interstate Trailers. Inc. ■ Schess Equipment Co., Inc. • Bauer Coatings ■ Isuzu Truck of America, Inc. ■ Schwarze Industries, Inc. • Berema, Inc. ■ J. Dalton Systems Inc. formerly ■ Seal -All Marketing, Inc. • Bethvfl Company Asphalt Marking Service Inc. ■ Sealmasters Laminating • Better Roads Magazine ■ Jevco Mfg. Co., Inc. Specialities • Billy Goat Industries ■ Kn ck Mfg. Co. ■ Sinco Products, Inc. • Binks Mfg. ■ K aterials Co. ■ Southern Califomia Industrial • BNR Equipment Ltd. ■ LA . nufacturing. Inc. Truck • Bob Fisher Fnterprises ■ Leasource Financial Services ■ Stewart Equipment Division of • Boundary EiVIpment • L'rewer Cote Co. Ltd. L Lectric Lites Co. MRL Corporatio orArizona ■ Liberty Supply, Inc. ■ Surface Coatings • Cimline, Inc. Ift Asphalt S Paving Co. ■ Linear D ■ M.B. Co., Inc -Sir Div. ■ Sweepster Jenkins Equipment Co. ■ Tennant Co. mont Corporation ■ Machinem Sales & Mfg. ■ Thorpe Corporation • arke.American- Lincoln ■ Marker Suppl Co. ■ Titan Chemical • Cleasby Mfg. /Denver ■ Master Magnetics. Inc. ■ Transm Corporation io • Constructive Computing Co., Inc. ■ Michael Thomas Corp. ■ Trumbv Owens- • Crafco, Inc. ■ Monsey Products Co. Corning • D.I.S. Resurfac ■ Mr. Air Sweepers, Inc. ■ TYMCO. Inc. • Dalworth MachilWroducts, Inc. ■ Nationwide Sweeper Brokers ■ Ultraseal International, Inc. • Diamond B, Inc. ■ Neal Manufacturing Co., Inc. ■ Universal Spray Systems Mfg(r- • Digtec Rnad Maintenance ■ Newstripe. Inc. : I SA -Tips Equipment. Inc. ■ Neyra Indu. - -ries, Inc. ■ \'ante Brothers, Inc. • Diversified Services Co., Inc. ■ Northeast Sealcoat Co. ■ W.H. Manufacturing Co. • Douglas Industries ■ North Star Enterprises ■ WR. Meadows, Inc. • Dulevo Corporation ■ Nova Sports U.S..A. ■ Wacker Corporation ■ Eagle Flight, Inc. ■ O.S. Walker/Walker Bux- Shrader ■ Wespro • ELF Asphalt, Inc. ■ Pacitic.Asphalt Marketing, Inc. ■ Western Colloid • Engineering Industries, Inc. ■ Pave Prep/I.C.S. ■ Wikel Manufacturing Co. Inc. • F.J. Cassarino Co. pqr • Federal Construction ■ Pavement Coatings Contractors \'ilson Mfg. Produces -+ Association *.co Corporation - Golden Bear • Fortress Allatt Ltd. ■ Pavement Maintenance Institute Division • Gardner Industries ■ Pavement Maintenance Supply Co. ■ World Asphalt Co. "As a contractor, I've found that the seminars are of equal importance with the product and equipment exhibits. These erts help me find out what's new and v to use these new trends. l put the seminars on top of my 'must attend list' because it makes moneJ76r me." Michael Nawa Industrial Grounds Maintenance "Z Fnt r�- Puc�ett Bros. has been gro%ving w:. the pavement industn for over 30 Year;. We began as asphalt contractors acd realize the special needs of this changing industry. We find that the top pavement maintenance contractors #end this show each year to learn about the latest in state -of- the -art machinery, materials and processes. E. Samuel Loos Puckett Bros. Mfg. Co., Inc. 5O,Kuf4. "We've been involved in this show for the past four years, and we've seen it grow every year. We Believe this is the t t place in the nation to see what's in parking area maintenance. We strongly recommend to contractors that they attend this exposition." Mark Schwarze Schwarze Industries I'M S 1. i ■ ADVANCE REGISTRATION FORM National Pavement MMMenance Exposition & National Pavement Maintenance Conference Date: Feb. 20, 21, 22, 23, 1990 Place: New Orleans Convention Center 900 Convention Center Blvd. New Orleans, LA 70130 Mail this form and check t National Pavement Maintenarice ExpqAWc 100 Oaks T jter BI Nas ville, TN 3721 Admission: $80 per person in advance (Payment in full on or before Feb. 1. 1990) Total Enclosed: $95 per 10 on after Feb. 1, 1990, or at the door Your registration ation includes: If Admission to all speakers and meetingso ally admission to the exposition. t least one special spouse event. • A chance to win a trip for two, to Madrid, Spain, if your registration is postmarked February 1, 1990, or before. • Door prizes at certain events. • Up to 45% discount on your air fares. • Special rates on hotel rooms. Special Workshops (Not included in Admission Fee Above): • Smart Hiring and Safe F;ring (Half D Seminar, Thursday) $39 • Unleashing Your Potential in Sellinklf-Day Seminar, Thursday) $39 • Getting Employees to Say "YES" to Work. Basic Supervision: Today's Workforce (Full -Day Seminar, Tuesday) $65 ■ Creating Customer Appeal; the Keys to Total Buyer Satisfaction (Full -Dav Seminar, Tuesday) $65 Refund & Cancellations Is Cancellations and refund requests must be in writing —No phone calls. Full refund less 20% cancellatibn fee will be made if written notice of P lease check the boxes that best describe your bgslhess: ❑ 01 Contractor 02 Nlanufacturer 03 Manufacturer's Rcpresentatice 04 Distributor 05 Dealer 06 Owner. Manager of paved areas [P 07 Government )city, counh. state. federal) ❑ 99 Other Please check the boxes that describe everything your company do. *101 Asphalt Patch/Potho Repair 3 121ayAsphalt 2102 Seal Coating V - 3 13 Hot Pour Crack Filli: 1303 Cold Pour Crack Filling 3 14 Sweeping Parking U 0 04 Sweeping Streets 3 15 Striping Parking Lot E3 05 Striping StreeWHighways S 16 Chip & Seat E Slurry Seal ! 17 Landscaping 13 07 Grounds M a i nt ° � ,, •— p ,�.e W18 Lighting Maintenanc 208 Government llotle� 9519 Snow Removal 309 Salt Spreading ❑ 21 Tenn�urts Ej Golf Cart Paths A 21 Insta rking Stops ❑ 1 Other . How many years in business? ❑ 0 -5 ❑ 6 -10 ❑ 11 -20 321-50 ❑ Over 50 Number of full -time employees? El 0-5 36-10 0 11-20 [121-50 ❑Over 50 inability to attend is received 66later than January 25, 1990 Hotel ■ Travel For all arrangeW call Central Travel 1- 800 - 365 -8715, 1- 800 -251 -3052. In TN, 1- 800 - 342 -3247) or call collect (615) 8630. To take advantage of the lower rates, you must make your reserva tons prior to January 25, 1990 In peak times, how many employees? ❑ 0 -5 N6 -10 [: 11.20 C 21 -50 ❑ 50-12N❑ Over 100 Please use this page and the spaces below to register. This information will be used to prepare your exposition badge. If you need to register more than four attendees, please make additional copies of this page and mail with your payment. Name _ ` r- i r Name Title - -a- Company. Address I City State :t' ZIP - Spouse's Name Telephone Name Title - Company Address _ City State ZIP Spouse's Name Telephone Title Company form Address Citv State ZIP Spouse's Name Telephone Name Title Company Address City State, ZIP Spouse's Name J Telephone Aregistnuon receipt will be malied to each in&.idwl. Badges and other mttenalswillbe reads at theexw -ilium rev ^:neon de?kw•henv Your Name%a_e s Reuuired N, 1mt <ann 1, III F.vt^ RESOLUTION NO. 9189 CITY OF HUTCHINSON r 1 LJ RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Printer /Plotter 1,026 Wastewater Reports WWTP Yes Cedar Computer Pump & Compressor 1,098 Replacement WWTP Yes John Foster Co. Cograil 1,730 Repairs WWTP Yes Hycor Inc. Roll -Up Door 3,158 Replacement WWTP Yes K & K Door System Nalco 7152 7,632 Sludge Treatment WWTP Yes Nalco Chemical Co. HP Ventra & Printer ( )6,180 Capital Equipment Finance Yes LOGIS & Rec. 1 W The following items were authorized due to an emergency need: ITEM COST PURPOSE Date Approved: January 23. 1990 OF otion made by: Seconded by: DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: 7 -�?. RESOLUTION NO. 9190 RESOLUTION FOR TRANSFER OF FEDERAL AID URBAN (FAU) FUND S.P. 4302 -37 (T.H. 7) WHEREAS, the City of Hutchinson proposes to enter a cooperative agreement with the Minnesota Department of Transportation for the reconstruction of Trunk Highway 7 from Fifth Avenue N.E. to 0.35 Niles East of Garden Road in the City of Hutchinson, and WHEREAS, Trunk Highway 7 is on the Federal Aid Primary System, and WHEREAS, sanitary sever, vatermain, curb and gutter, surface and appurtenances is to be constructed as part of this project, and WHEREA the Minnesota Department of Transportation wishes to transfer funds from the City's Federal Aid Urban Account to the State, and WHEREAS, the City of Hutchinson transferred federal funds from the Federal Aid Urban Account to Minnesota Department of Transportation's Primary Account for use on S.P. 4307 -25, and WHEREAS, there is $16,740.00 left in said Minnesota Department of Transportation Primary Account, and WHEREAS there is a financial need of an estimated $12,000.00 for S.P. 4302 -37, that also includes S.P. 4302 -41 and S.A.P. 133 - 010 -03. NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Hutchinson • hereby requests that the Minnesota Department of Transportation transfer Federal Aid Urban Funds from the City's Federal Aid Urban Account to the State of Minnesota for the T.H. 7 improvements, or use Federal Aid Urban Funds transferred to the State remaining from previous projects. The actual amount of Federal Aid Urban Funds transferred or used will be based on the contract bid prices. Adopted by the City Council of the City of Hutchinson, Minnesota this 23rd day of January, 1990. Mayor City Administrator STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON I do hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the Council of the City of Hutchinson, Minnesota, at a duly authorized meeting thereof held on the 23rd day of January, 1990, as shown by the minutes of said meeting in my possession. (SEAL) City Administrator �� D A ORDINANCE NO. 89 -15 , 2ND SERIES AN ORDINANCE OF THE CIT THE HUTCHINSON CITY CODE PROHIBITING CERTAIN BEHAVIOR CODE OF ETHICS AND FURTHER CHAPTER 1 AND SECTION 2.99 PENALTY PROVISIONS. Y OF HUTCHINSON, MINNESOTA, AMENDING AND ADDING THERETO SECTION 2.13 BY ELECTED OFFICIALS AND ADOPTING A ADOPTING, BY REFERENCE, CITY CODE WHICH, AMONG OTHER THINGS, CONTAIN THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Section 2.13 is hereby amended by adding the following to read: Sec. 2.13 CODE OF ETHICS Subd. 1. Purpose A. It is imperative that all persons acting in the public service not only maintain the highest possible standards of ethical conduct in the transaction of public business but that such standards be clearly defined and known to the public as well as the person acting in public service. B. The proper operation of democratic government requires that elected officials be independent, impartial and responsible • to the people; that governmental decisions and policy be made in the proper channels of the government structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. In recognition of these goals, there is hereby established a Code of Ethics for all elected officials whether elected or appointed. The purpose of the Code of Ethics is to establish ethical standards of conduct for all elected officials by setting forth those types of activities that are incompatible with the best interests of the City. Subd. 2. Responsibilities of Public Office. Elected officials are agents of public purpose and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of this state and to carry out impartially the laws of the nation, state and the municipality and thus to foster respect for all government. They are bound to observe in their official acts the highest standards of morality and to discharge faithfully the duties of their office. Subd. 3. Dedicated Service. A. All officials of the City shall be dedicated to fulfilling their responsibilities of office described herein. They shall be dedicated to the public purpose and all programs developed by them shall be in the community interest. r� U 7'�q I B. Elected officials shall not exceed their authority or breach the law or ask others to do so and they shall work in full cooperation with other public officials unless prohibited from so doing by law or by officially recognized confidentiality of their work. Subd. 4. Avoidance of Conflict of Interest and Appearance of Impropriety. No person covered by this Code of Ethics shall use his or her office or position or otherwise act in any manner which would give the appearance of or result in any impropriety or conflict of interest. Subd. 5. Scope. The provisions of this Code of Ethics shall be applicable to the members of the Hutchinson City Council. Subd. 6. Definitions. A. "Conflict of interest" shall mean any treatment by an official, of a matter in which the official has an interest, whether the interest does or does not result in a direct or indirect benefit to the official. B. "Direct subsidy" shall mean any and only direct financial support by the City of Hutchinson, any grant or gift by the City of Hutchinson, any taxation benefits granted by the City of Hutchinson including tax increment financing or forgiveness of taxes, special assessments, interest or penalties. • C. "Interest" shall mean having a personal or financial relationship to a matter, including but not limited to association in any capacity, other than as a customer, with a person, partnership, firm or corporation or other entity doing business with the City of Hutchinson. D. "Matter" shall mean anything upon which an elected official of the City of Hutchinson, individually or in concert with other elected officials, is empowered to act. E. "Official" and "Elected Official" shall mean any person who has been elected to the City Council and is authorized to vote or take other official action. Subd. 7. Prohibited Conduct. A. No person covered by this Code of Ethics may use public funds, public work time, personnel, facilities or equipment for private gain or for political campaign activities unless such use is authorized or required by law. B. No person covered by this Code of Ethics shall request or permit the use of city owned vehicles, equipment, machinery or property for personal convenience or profit, except when such • services are available to the public generally or are provided as municipal policy for the use of such persons in the conduct of official business. r C. No person covered by this Code of Ethics shall directly • or indirectly solicit, accept or receive any compensation, gift, reward or gratuity with a fair market value of $50 or more, whether in the form of money, services, loan, travel, entertainment, hospitality, promise or any other form in connection with any matter or proceeding connected with or related to the duties of his or her office, except as may otherwise be provided by law. D. No person covered by this Code of Ethics who is not seeking re- election or otherwise intends to leave his or her elected office, shall seek reimbursement for travel and transportation expenses from the City of Hutchinson regardless of whether such expenses are directly or indirectly related to official city business. Failure to comply with appropriate deadlines for election filings or failure to win re- election, shall create a rebuttable presumption that a person is not seeking re- election or otherwise intends to leave his or her elected office. E. No person covered by this Code of Ethics, within one year of his or her service on the Hutchinson City Council, shall knowingly serve as an employee, consultant or owner of any business, firm or organization which business, firm or organization has been directly subsidized by the City of Hutchinson unless the former City Council member did not participate personally or substantially as an elected official in any decisions, approvals, disapprovals, recommendations, investigation or otherwise, while • serving on the City Council. F. No person covered by this Code of Ethics, within one year of his or her service as a Council member, shall contract to provide goods or services to the City of Hutchinson. This prohibition shall extend to any business, firm or organization in which the former Council member holds at least a 50% ownership interest. This prohibition shall not extend, however, to any contract competitively bid pursuant to Minnesota Statutes Section 471.345 Subd. 1 -3 (1988) or its successor statute and further shall not apply to any contract which the City, by its actions, mandates will be subject to the provisions of Minnesota Statutes Section 471.345. Subd. 8. Penalties for Violation. A. Upon the written complaint of any person alleging violation of Subd. 7, the City Council may hold a hearing at which hearing the person who is alleged to have violated Subd. 7, shall have the opportunity to respond to the allegations. If; after hearing and after stating on the record the reasons for action, the City Council may take any lawful action it deems appropriate, including but not limited to, referring the matter for criminal prosecution. No City Council member alleged to have violated Subd. 7 of this ordinance shall participate in the deliberation or voting • of the City Council. B. Any person who shall violate the provisions of Subd. 7 of Section 2.13 shall be guilty of a misdemeanor. only violations of Subd. 7 of Section 2.13 shall be considered misdemeanors. I Subd. 9. Effective Date. This ordinance shall be in full force and effect from and after passage and publication. As to the provisions of Section 2.13, Subd. 7, paragraph E., this ordinance shall be effective as to all elected officials, elected or appointed, after February 1, 1990. Adopted by the City Council this 23rd day of January, 1990. Mayor Attest: City Administrator Second Reading:January 23, 1990. Published in the Hutchinson Leader on February 1, 1990 0 • 40 ORDINANCE NO. 90 -16 , 2ND SERIES AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, VACATING A TWO FOOT WIDE STRIP OF MONROE STREET AND AMENDING AND CORRECTING THAT CERTAIN VACATION OF MONROE STREET DATED NOVEMBER 7, 1988. THE CITY OF HUTCHINSON ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate the two foot wide strip of Monroe Street. Section 2. That the Notice of Hearing and Publication of the Hearing was duly made for the purpose of vacating a two foot wide strip and reserving a right of reverter to the City of Hutchinson, pursuant to an agreement between the fee owner of the real estate and the City of Hutchinson and it was based upon said agreement that the City of Hutchinson consented to the vacation of the two foot wide strip of land. Section 3. That Ordinance No. 793, Publication No. 3945 did vacate a certain two foot wide strip of Monroe Street located and described as follows: The two foot wide strip of Monroe Street that is immediately west of and abutting all along the west side 10 of Lot 9, Block 4, South Half of Hutchinson, according to the recorded plat thereof, subject to a reservation of a perpetual easement in favor of the City of Hutchinson and subject to a reservation of certain other rights in favor of the City of Hutchinson. Section 4. Said Ordinance No. 793, duly recorded in Book 112 of Miscellaneous Records at pages 461 through 463, omitted reference to the reservation of a possibility of reverter. Section 5. The failure to so refer to the possibility of reverter was an erroneous and accidental omission and Ordinance No. 793 is hereby amended to provide as follows: That certain two foot wide strip of Monroe Street located and described as the two foot wide strip of land of Monroe Street that is immediately west of and abutting all along the west side of Lot 9, Block 4, South Half of Hutchinson, according to the recorded plat thereof, the same being located in the City of Hutchinson, is hereby vacated, provided, however, that the City of Hutchinson reserves unto itself a perpetual easement and the right to enter upon said 14 premises for the purpose of construction and /or maintenance of public utilities and further provided, however, that said vacation is subject to the terms of that certain possibility of reverter, 7 —d- a copy of which is attached hereto and marked as Exhibit " A " and incorporated as if fully set out in this ordinance. Section 6. This Ordinance shall take affect from and after its passage and publication and shall supercede by amendment Ordinance No. 793 upon filing a certified copy thereof with the proper County officers as required by law. Adopted by the City Council this day of January, 1990. Mayor Attest: City Administrator Published in the Hutchinson Leader on First Reading: Second Reading: 0 VACATION OF CITY OF HUTCHINSON, • CITY RESERVING THE POSSIBILITY OF REVERTER WHEREAS, the State Bank of Young America states that it is the owner, by virtue of foreclosure proceedings, of the following legally described parcel of property: Lots Eight (8) and Nine (9), Block Four (4), Townsite of Hutchinson, South Half, being in the Northeast Quarter of Section Six (6), Township One Hundred Sixteen (116), Range Twenty -Nine (29), McLeod County, Minnesota. and that the above- described land does abut that part of the street hereinafter petitioned to be vacated, and WHEREAS, the State Bank of Young America states that it has discovered that the building that was constructed upon the above - described legally described parcel was apparently inadvertently constructed in part outside the West side legally described parcel was minimal, only approximately one and one -half feet along the entire West side of Lot Nine (9), Block Four (4), and that the West wall of the building construction is actually upon Monroe Street in the City of Hutchinson, and it is this part of Monroe Street that the State Bank of Young America is requesting vacation upon, and WHEREAS, the State Bank of Young America states that that part of Monroe Street that has been requested to be vacated is not required for public use and that the public interest would be promoted by vacating and discontinuing same, and WHEREAS, the State Bank of Young America states that it would also be in the public interest and in the best interest of the City of Hutchinson if the City of Hutchinson reserved a possibility of reverter with regard to the land za N/25 of the above legally described parcel, and • WHEREAS, the extent that the building was constructed outside the above legally described parcel was minimal, only approximately one and one -half feet along the entire West side of Lot Nine (9), Block Four (4), and that the West wall of the building construction is actually upon Monroe Street in the City of Hutchinson, and it is this part of Monroe Street that the State Bank of Young America is requesting vacation upon, and WHEREAS, the State Bank of Young America states that that part of Monroe Street that has been requested to be vacated is not required for public use and that the public interest would be promoted by vacating and discontinuing same, and WHEREAS, the State Bank of Young America states that it would also be in the public interest and in the best interest of the City of Hutchinson if the City of Hutchinson reserved a possibility of reverter with regard to the land za N/25 that has been requested to be vacated: NOW, THEREFORE, BE IT RESOLVED, the State Bank of Young America requests • the City of Hutchinson that the following tract of land constituting a portion of Monroe Street in the City of Hutchinson be vacated: The two foot wide strip of land of Monroe Street that is immediately West of and abutting all along the West side of Lot 9, Block 4, South Half of Hutchinson, according to the recorded plat thereof. BE IT FURTHER RESOLVED, the State Bank of Young America also agrees that the following conditional right of reverter be contained within the Resolution vacating the two foot wide strip of land of Monroe Street described above: "The City of Hutchinson, as Grantor, vacates and grants all of the above- described real property to Grantee and its heirs so long as the building that is presently constructed in part upon this vacated par- cel remains in existance. If the building is demolished, torn down, or moved, or in any way intentionally or unintentionally modified so that the part of the building on the vacated parcel cannot be used without reconstruction, the above - described real property shall auto- matically revert to Grantor and its heirs without any need for Grantor and its heirs to take any affirmative action to effectuate this reverter. . It is expressly stated that this grant shall not be construed as a right of re -entry for condition broken, which would require Grantor or its heirs to take legal action to regain title to the above- described property. This reverter shall be effective by operation of law and shall not require Grantor to take any affirmative steps whatsoever. It is also expressly understood and agreed that in the event a dispute arises between the parties concerning whether or not the City is entitled to the automatice right of reverter, said dispute shall be arbitrated in accordance with rules and regulations established by the American Arbitration Association." Dated: November 1988. STATE B NK OF YO VG AMERICA By: C By: It �� N/25 -2- (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 23, 1990 TO: Mayor & City Council FROM: Water Billing Department ------------------------ - - - - -- SUBJECT: Delinquent Accounts for the month of January ------------------------ - - - - -- Attached is a listing of the delinquent water and sewer accounts for the month of January. Recommend water service be discontinued on Monday, January 29th, 1990 at Noon Cl Rick Hudecker 303 Lynn Rd Hutchinson MN 55350 303 Lynn Rd 2- 670- 0303 -095 41.48 cc: Jacquil=ne Lane 564 Madson Av Hutchinson MN 55350 Promises 2101 • Kevin Nordberg Kenneth Healy 619 Lynn Rd 1585 McDonald Dr Hutchinson MN 55350 Hutchinson MN 55350 619 Lynn Rd 1585 McDonald Or 2-670-06- ' 9-084 2- 700 -1585 -001 87 158.93 cc: Richard Schmidtbauer Route 2 Hutchinson MN 55350 C] Tim Eggersgluess 505 Second Av SW Hutchinson MN 55350 505 Second Av SW 2- 035 - 0505 -057 100.21 David Hall 535 Fourth Av Hutchinson MN 535 Fourth Av 2- 070 -0535 -054 38.24 Debra Bondhuis 841 Second Av SW Hutchinson MN 55350 841 Second Av SW 2- 035 - 0841 -082 117.22 Promises 2/02 Alan Meece SW 555 Fourth Av 55350 Hutchinson MN SW 555 Fourth Av 2- 070- 0555 -001 134.86 Promises 1/25 Michael Maiers 324 Boulder Circle Hutchinson MN 55350 324 Boulder Circle 2- 255 - 0324 -071 79.85 Promises 1/26 Kathleen Niesen 550 Harmony Ln Hutchinsci MN 55350 550 Harmony Ln 2- 465 - 0550 -081 125.73 Lar -Thom 700 Hwy 7 E Hutchinson MN 55350 Debra Gunderson 563 Juul Rd Hutchinson MU 55350 563 Juul Rd 2- 585 - 0563 -088 82.36 Kaycee J Green 318 Dale St Hutchinson MN 318 Dale St 2- 350 - 0318 -094 60.94 Chris Johnson 626 Harmony Ln Hutchinson MN 626 Harmony Ln 2- 465 - 0626 -081 120.16 Larry Wagner 1113 Lea Av Hutchinson MN 1113 Lea Av 2- 530 -1113 -061 144.10 cc: Robert Rasmussen R*_ 1 Box 55C Dennis Wedge Third Av Hutc inson J 55350 614 Th' Av SW 2-0 -06 -031 g1J 1 .51 `" (� Benjamin Hanson SW 735 Fourth Av SW 55350 Hutchinson MN 55350 SW 735 Fourth Av SW 2- 070 - 0735 -032 251.54 Richard Mattson 505 Dale St 55350 Hutchinson MN 55350 505 Dale St 2- 350 -0505 -021 115.65 E Duesterhoeft 715 Harrington St 55350 Hutchinson MN 55350 715 Harrington St 2- 470 - 0715 -031 167.50 Promises 2101 Joan Burlingame 550 Lincoln Av 55350 Hutchinson MN 55350 559 Lincoln Av 2- 640- 0550 -061 81.10 is Darwin MN 55324 (612) 587.5151 (,/CITY OF HUTCHINSON 37 N /ASH.; ^JGTON AVE)' E WEST HUTCHINSON, MiNN, 55350 M E M O R A N D U M DATE: January 17, 1990 TO: Hutchinson City Council FROM: Hutchinson Planning Commission ------------------------ - - - - -- SUBJECT: CONSIDERATION OF EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY ------------------------------ TOM LUDONESE (ACME CARIlASH) The Planning Commission recommends to approve the extension of the Conditional Use Permit for 6 months. 0 N1i (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHiNSON, MINN. 55350 M E M O R A N D U M DATE: June 21, 1989 TO: Hutchinson Citv Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Tom Ludowese for an addition to A cme Carwash at 690 So. Gra e R . Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 31, 1989, Tom Ludowese, Acme Carwash, submitted an application for a conditional use permit to allow him to construct a 25' x 120' automatic carwash bay with dryer on property located at Acme Carwash, 690 South Grade Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, . June 20, 1989, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 8, 1989. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, !i V l�C�ln9 William Craig; Chalin Hutchinson Planning Commisson 40 9 -� (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M 0 • DATE: January 17th, 1990 TO: Gary D. Plotz, City Administrator Mayor and City Council FROM: James G. Marka, Building Official FOR YOUR INFORMIATIN RE: Continuation of 3-M's Conditional Use Permit for Thermal Oxidizer Solvent Recovery and Solvent Recovery Tank Farm In addition to the seven requirements listed by the Planning Staff in the attached memo dated January 3rd, 1990, the Planning Commission added: 1) 3-M to contact and inform the S.A.R.A. group (Steve Madson, Police Chief), and Brad Emans, Fire Chief, regarding fire protection, emergency response and evacuation procedures. 2) Consult with Hutchinson Wastewater Treatment Supt., Randy DeVries, and if necessary, Donahue Engineering, regarding compliance with effluent standards and wastewater treatment ordinance compliance. Also, note that the D.N.R. Hydrologist, Mr. Skip Wright, requested that the City of Hutchinson Planning Commission continue the public hearing until 3 -M's Proposed Revised Flood Plain Study is approved by F.E.M.A. and the D.N.R., and not approve the Conditional Use Permit until such time. ob ! MAO' #10'17 awes G. Marka Building Official 4 6 JCM/Pv attachment cc: Randy DeVries, Wastewater Treatment Supt. G. Barry Anderson, City Attorney Skip Wright, D.N.R. Brad Emans, Fire Chief George F. Field, Fire Marshal Steve Madson, Police Chief (S.A.R.A.) Pat McGrann, 3-M Bonnie (PC File) Pat (file) (612) 587.5151 f/UTCN CITY OF HUTCHINSON A, -JN A ✓ENJE WEST 55350 MEMORANDUM DATE: January 3 1990 TO: Hutchinson Planning Commission FROM: _ Planning Staff _ J. Marka _ G. Field, C. Rice SUBJECT: _ S0UQE8AU0V -DE- OULTMAL VSL F — EBMLT REQVE §T €D BY )M (Solvent Recover and CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY 3M System) (Tank Farm) Staff recommends the following: * Show proposed buildings on flood plain boundary map along with building #42 drawing. * Provide letter form TKA defining the effects if any of floodway encroachment. * Provide submittal document and preliminary review with DNR Hydrologist Skip Wright. * Request of P.C.A. approval * Presentation on the computer printout model for the electrical substation for the City Council and Planning Commission information. * Provide elevation drawing showing finished floor elevation of structure in the flood fringe zone. * Provide a copy of the abstract page with the legal description in order to record the conditional use permit with the County Recorder. 0 cc: Skip Wright Pat McGrann,31•i MINUTES FOR YOUR INFORMAMN HUTCHINSON PLANNING COMMISSION Tuesday, January 16, 1990 1. CALL TO ORDER The meeting was called to order by Chairman Bill Criag at 7:30 p.m, with the following members present: Roland Ebent, Clint Gruett, E1Roy Dobratz, Ton Lyke, Larry Romo, and Chairman Craig. Members absent: Craig Lenz Also present: Building Official Jim Marka 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, December 19, 1989. Seconded by Mr. Dobratz the motion carried unanimously. 3. PUBLIC HEARINGS (a & b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY 3M CO. FOR SOLVENT RECOVERY SYSTEM IN FLOODWAY AND CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY 3M CO. FOR TANK FARM IN FLOODWAY. Chairman Craig opened the hearing at 7:35 p.m. with the reading of publication #4076 and #4077 as published in the Hutchinson Leader on • Thursday, January 4, 1990. The request is for the purpose of considering a conditional use permit to allow 3M Company, Hutchinson, to construct a solvent recovery system within the 100 year Floodway Boundry of the south fork of the Crow River and to construct a solvent Tank farm with secondary containment diking for the storage of solvent, within the 100 year boundary of the south fork of the Crow River. Building Official Jim Marka commented on his discussion with Mr. Skip Wright, DNR Hydrologist, concerning the continuation of the Public Hearing until further study is completed. Mr. Marka recommends to continue the hearing on Mr. Wright's suggestions until the FEMA standards are maintained. Mr. Pat McGrann, 3M St. Paul, explained the proposal and the Floodway boundary map. He commented on the drawing of the present thermal oxidizer and explained the solvent recovery as opposed to oxidizing. Mr. McGrann stated the building will be one foot above the 500 year floodway with diking and that tank facilities are necessary in conjunction with solvent recovery. Two new containment areas will be provided and Mr. McGrann explained the design of the containment. Discussion followed on devices to monitor the tanks and also the run off being sump pumped into the storm sewer. Building Official Marka suggested 3M consult with Randy DeVries of the Waste Water Treatment Facility and also contact Donahue and Assoc. He suggested the SARA Title III procedure be followed and there should be communication with the Fire Dept. HUTCHINSON PLANNING COMMISSION MINUTES 1/16/90 Mr. Ebent made a motion to continue the hearing to February until the revised reports are completed. Seconded by Mr. Romo the motion carried unanimously. 4. NEW BUSINESS (a) UPDATE ON 3M ELECTRICAL SUBSTATION The update was covered in the presentation of the Public Hearings. (b) CONSIDERATION OF EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY TOM LUB014ESE (ACME CARWASH) Discussion followed on the present extention and proposal. Mr. Marka commented on his discussion with City Attorney Barry Anderson concerning the criteria of the conditional use permit. Mr. Romo moved to approve the extension for a period of 6 months, seconded by Mr. Lyke the motion carried unanimously. 5. OLD BUSINESS (a) UPDATE ON REVISED ZONING ORDINANCE Building Official Marka commented on the zoning ordinance revisions and the fact that planning staff will be extensively looking at the ordinance. He suggested the planning commission review and comment by the February meeting. 6. ADJOURNMENT There being no futher business the meeting was adjourned at 8:30 p.m. 0 0 �_J 0 hutchinson community hospital 1095 Highway 15 South, Hutchinson, Minnesota • Te eprone 612/587 -2148 January 19, 1990 k %Ice I f J The Honorable Mayor Paul Ackland and Members of the City Council City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and City Council Members: At their regular meeting on January 16, 1990, the Hutchinson Community Hospital Board of Directors considered a capital expenditure request for a Digital MicroVAX 3400 computer system at a cost of $194,000; additional costs include software, installation and other fees of $96,539, for a • total investment of $290,539. "Following discussion: Motion was made by Gilmer, seconded by Skeie, to request authority from the City Council to purchase the Digital MicroVAX 3400 upgrade computer system at a total investment of $290,539. All were in favor. Motion carried." Thank you for your consideration of this request. Sincerely, H INSON COMMUNITY HOSPITAL Fr ncis P. Seivert Director of Finance FPS:lm 9� (612) 587.5151 JffHUTCH1NSON, ITY OF HUTCHINSON • WASHINGTO,N AVENUE WEST M NN. 55350 M E M 0 DATE: January 17th, 1990 TO: Gary D. Plotz, City Administrator FROM: Rick %jonaas RE: Project 90 -01 I can not recall if you closed the Frontage Road hearing, Project 90 -01. If not, I think you should. We will continue on design. 40 RR /pv r1 LJ 0 • TO: Gary Plotz, city PROM: DATL: k(h : MEMURANOUM Aoministrato SteVe '1aaS0n, i:nier of rOiice � January iti, 1770 ransportation A ternatives As you are aware, I currently am utilizing a motor vehicle which is rented from Plowman's. The vehicle is a 1988 Ford Taurus and is currently being rented for $225.00 per month. In addition to the $225.00 per month the City is picking up all gas, oil, minor maintenance and insurance. The rental agreement as approved by the City Council is due to terminate at the end of January. As a result of this I am requesting that the rental agreement be extended or, I am offering an alternative to the rental agreement which may prove to be economically beneficial for the City. 'Pne alternative that 1 am recommending is that of the City of nutcninson providing to me a car allowance or 5250.00 per month. 1 believe tnat by providing a car allowance the city would be able to save roughly 51,566 per year in automobile expenses and that would alleviate some of the past concerns regarding the utilization of a city vehicle by the police chief. AAA i have computed the approximate costs of operating a vehicle for the Chief of Police and those figures are as follows: Cost of Vehicle at $14,500.00 (amortized over 5 years) $2,900.00 12000.miles driven @ 18 mpg @ $1 per gal 666.00 6 oil changes @ $25 each 150.00 Insurance 600.00 Miscellaneous Repairs 250.00 TOTAL $4,566.00 LESS ALLOWANCE 3.000.00 SAVINGS $1,566.00 Over a five year period this would mean a savings to the City of $7,830.00. 9-' to--. DAVID B. ARNOLD • CHARLES R. CARMICHAEL GARY D. McDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOG£ LAURA E. FRETIAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. MCGEE January 18, 1990 ARNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSONN, MINNESOTA 55350 (612) 587 -7575 TELECOPIER(012) 587 -4080 RESIDENT ATTORNEY G. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Recycling Agreement Our File No. 3188 -89 -0100 U OF COUNSEL WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR LANE ROAD MINNEAPOLIS, MINNESOTA 55418 (012) 545 -9000 MN TOLL FREE 800- 343 -4545 TELECOPIER(612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (812) 389 -2214 TELECOPIER(612) 380 -5500 2122 Pj J ft, , Dear Gary: I enclose herewith the proposed draft of the agreement between the City of Hutchinson and Aagard West, Inc. Please review the draft to see that all necessary language is included. • There may be portions of the standard Aagard West, Inc. recycling contract that either Aagard or this office may wish to include in this agreement, and I am providing a carbon copy of the agreement to Aagard for their review with a request that they furnish to me a copy of their standard contract. It would also be helpful if the City would forward a copy of the proposed county agreement. There may be provisions unique to recycling that should be in this agreement and I assume by looking at all available source material, we can pick up those clauses. Also enclosed is my correspondence to Tim Schweitzer which could serve as a letter agreement between Aagard West, Inc. and the City of Hutchinson on the curbside recycling issues if the terms outlined reflect everyone's understanding of the agreement of Tuesday, January 16, 1990. Thank you. Best personal regards. • U 1 tl� G. arry Anderson GBA:lm CC Tim Schweitzer Aagard West, Inc. 124 Union Street Norwood, Mn. 55368 F DAVID B. ARNOLD 11 CHARLES R. CARMICHAEL GARY D. MCDOW£LL STEVEN A. ANDERSON G. HARRY ANDERSON STEVEN S. HOGE LAURA R. PRETLAND DAVID A. BRUEGGEMARN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. XcGEE January 18, 1990 Mr. Tim Schweizer Aagard West, Inc. 124 Union Street Norwood, Mn. 55368 ARNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (012) 587 -7575 TELECOPIER(012) 587 -4080 RESIDENT ATTORNEY G. BARRY ANDERSON OF GO.NSE. WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD 41NVEAPOLIS. MINNESOTA 55410 (812) 545 -9000 4N TOLL FREE 800 -343 -4545 TELECOPIEN 4812) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (912) 389- 2214 TELECOPIER(912) 389 -5509 Re: Letter Agreement Between Aagard West, Inc. and the City of Hutchinson Regarding Curbside Recycling Our File No. 3188 -89 -0100 Dear Mr. Schweitzer: • This letter will serve as an outline of the agreement between the City of Hutchinson and Aagard West, Inc. on issues concerning curbside recycling. The agreement will run no more than 90 days. Either party may terminate the agreement on 30 days written notice. The City will pay $1.10 per month per household located in Precinct 4 within the city limits of Hutchinson. Your firm will provide pickup services, at the curbside, at least every other week. Your firm will respond promptly to any complaints. The City will provide you with a map and instructions as to which streets are located in Precinct 4. Service will begin no later than two weeks after City Council approval of this agreement. This agreement is intended to be temporary and to apply only for the term indicated. It is understood and agreed by the City that the equipment used by your firm will probably be a pickup truck or its equivalent and that you are not expected to acquire new equipment for the limited purposes of this agreement. Any recycling material will be disposed of in appropriate and legal fashion and any transfer of recycling material will take place outside of the city limits. 40 Mr. Tim Schweitzer January 18, 1990 Page 2 If this agreement is acceptable to you, please sign in the space indicated and return the agreement to this office at your earliest convenience. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm I have read the above and agree to the terms as outlined, on behalf of the corporation. Dated: Aagard West, Inc. 1] By • Tim Schweizer E AGREEMENT BETWEEN THE CITY OF HUTCHINSON • AND AAGARD WEST, INC. A MINNESOTA CORPORATI.ON This Agreement, made this _ day of January, 1990, by and between the City of Hutchinson ( "City ") and Aagard West, Inc. a Minnesota corporation ( "Aagard "), is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. 1. Commitment of Contractor. Aagard West, Inc., a Minnesota corporation, agrees as follows: a. To supply and set up two(2) recycling drop boxes of a size and type satisfactory to the City at locations approved by the City. b. Aagard will check and remove contents of the drop box as needed but in any event at least every other week. C. Aagard shall supply all necessary equipment for sorting, handling and moving of material. d. Aagard shall meet periodically with the City . or with agents of the City, at the direction of the City, for the purpose of reviewing the program and for the purpose of making appropriate changes. e. Aagard shall be responsible for maintenance and cleaning of the drop box and drop box site or sites. f. Aagard shall abide by and conform with all laws, rules and regulations applicable to the relationship and duties of Aagard and the City. g. Aagard shall report the amount of recycling material removed from the City of Hutchinson in a form and manner satisfactory to the City. h. All transfers of material collected for recycling shall take place outside the city limits of the City of Hutchinson. . -1- 2. Independent Contractor. It is understood and agreed that the relationship between Aagard and the City shall be that of • independent contractor. The City has not hired Aagard as an employee of the City. The City shall not be responsible for any other benefits or expenses accorded to employees included but not limited to medical benefits, retirement benefits, unemployment or severance benefits and the City shall not provide workers' compensation coverage to Aagard. T 3. Insurance. Aagard shall pay for and obtain business liability insurance in the amount of $1.5 million and in form satisfactory to the City. Aagard shall obtain workers' compensation coverage in an amount and form satisfactory to the City. The City shall be named as a loss payee on all liability policies. Aagard shall provide performance bond coverage in the amount of $2,000. 4. Indemnity Aagard, while engaged in the performance of service or function related to this Agreement, agrees to indemnity, save and hold harmless, and to defend the City and all of its agents and employees from any and all claims, demands, actions of causes of action of whatever nature or character arising out of or by reason of the execution or the performance of the services provided in accordance with this Agreement. 5. Commitments of the City The City as its consideration for this Agreement shall perform the following: a. The City shall pay to Aagard the sum of $35.00 for each dump or removal of recycling material which is anticipated will occur at each drop box site on an every other week basis or more often as necessary. In the event of a dispute regarding removal of recycling material more often than every other week, the City shall have the final authority to determine frequency of removal. b. The City shall provide program information and advertising to encourage cooperation with the recycling effort. 6. Term of Agreement. This Agreement shall be effective for a period of six months, expiring unless otherwise renewed on July 31, 1990. Any renewal of the Agreement shall be in writing. 7. Assignment Neither party may assign this Agreement without the written consent of the other party. 8. Effective Date and Entire Agreement . This Agreement constitutes the entire Agreement by and between the parties. This Agreements shall become effective upon execution by the parties and upon approval of the Agreement by the city council for the City of • Hutchinson. Dated: City of Hutchinson By: Its: ATTEST: Gary D. Plotz City Administrator Aagard West, Inc. Dated: By: Its 0 -3- �11 Cost 4 r Com+ Ar1So -J o v Co7fs _cecl eou� L1 $/}.S C F4 PJC-� -Ue '-ems �?TGrA- eS2�(A'A11%� 1�c�1lOb� 9 th'\Wtmev� } cu l �iw� �11�2Y y <5 1 1 sow A Vmc /n D4f'C�- J�a�.RJ Ccw�+2flct' ��M / sr -D L;C)x � 5crv�c� A G-A � e Q&- 11J Cq D - _ C yfr i tS U _�prc(s _ 'ya C�l1rc(S Ouf /acvnJ NO ch �2 /rJ �LUn� i�73 Is� 6 wu s Nct �+ "�is T!rne c V +s�N 9 C 1 tinYd +rZ. I -2s -9D 6 meNttt c- crnrn� kiwi f 'Wc L dz-s Qkckivocj r P , a, L 11-' �� E CKCCL' • 1 • COST ESTIMATES FOR RECYCLING SERVICES IN McLEOD COUNTY DROP BOX CHARGE PER MONTH PER BOX City *Aagard * * Kubasch * * *D.J. Hutchinson $ 70.00 $ 125.00 $ 25.00 Glencoe " " " " N/A Lester Prairie " " N.C. $ Winsted " " N.C. " " Silver Lake " 125.00 Lester Prairie Brownton " " " it " of Stewart " " " " " Plato " " N.C. Biscay " " 125.00 " " * Asgard has a $35.00 minimum service per box per pull. Example: Hutchinson - 2 boxes 4 times per month pickup - $280.00 Glencoe - 1 box 4 times per month pickup = 140.00 Recycles glass, paper and aluminum. ** N.C. for three cities as they presently offer recycling service to those cities. Recycles glass, paper, aluminum and tin. • * ** D.J. Enterprise will service Hutchinson only and all 14 townships. Recycles everything. * Asgard's $1.50 charge includes providing container ** D.J. Enterprise offers no charge to Hutchinson residents. Not applicable to other cities at this time. • CURBSIDE RECYCLING PER HOME PER MONTH City *Asgard Kubasch **D.J. Hutchinson 1.10 /1.50 $ 1.50 N.C. Glencoe " " it " N/A Lester Prairie " " " if " of Winsted " " " " " to Silver Lake " " " " " it Brownton " " " " " to Stewart " " " " " If Plato n of of u u n Biscay " of it if " o * Asgard's $1.50 charge includes providing container ** D.J. Enterprise offers no charge to Hutchinson residents. Not applicable to other cities at this time. • r� L PROPOSAL FOR RECYCLING SERVICES TO CONDUCT /IMPLEMENT A RECYCLING PLAN FOR MCLWD COUNTY L J 0 1 i L J KUBASCH AND SONS, INC. Waft Removal Senbe McLeod County Zoning Administrator Edwin E. Some, Administrator 830 11th Street East Glencoe, Minnesota 55336 PROPOSAL AND SCOPE OF SERVICES: P.O. Box BOB YVJnated, WM -Mota 55396 (612) 185 -2372 April 17, 1989 RECEIVES APR 1 -1989 McLeod County Zoning Offic-s Glee Our proposed services will include working with cities and townships within McLeod County. We feel each governmental unit has specific needs based on location and Population. It is our desire to tailor each program to the respective governmental unit. PROJECT TEAM: Kubasch and Sons, Inc. is a Minnesota Corporation located at 128 6th Street North, Winsted, Minnesota. Kent K. Kubasch is President /Treasurer and Kevin M. Kubasch is Vice - President /Secretary. These two individuals would be the contact persons for the entire scope of the project. Kent is 32 years of age and has extensive background in the waste industry. Kevin is 35 years of age. Total years of waste industry in- volvement is more than 25 years. Kubasch and Sons, Inc. currently provides 14 full and part-time positions. WORK PLAN: Realizing that the City of Hutchinson is in contract litigation regarding its current waste removal contract and that the City of Glencoe has indicated that it may wish to pursue recycling activities with its own staff, it is our intent to deal with these hurdles on an individual basis. Currently, we have in place yard waste compost projects in the cities of Winsted, Lester Prairie, and Plato. On April 17, 1989, we implemented a recycling drop off box in Lester Prairie. It is our intent to implement them in Winsted and Plato within 60 days. Realizing this is something new for McLeod County, we feel it best to ease into the project. Keeping costs to a minimum is vital to the success of any recycling program. After gathering some facts and figures from our existing recycling efforts in McLeod County, we would be ready to implement further drop sites by the summer of 1989. KUBASCH AND SONS INC. 0 � waste Removal Swvl e REFERENCES: City of Winsted, Minnesota 485 -2366 Mayor, Don Guggemos Councilmember, Bob Kegler City Clark, Betty Zachmann City of Lester Prairie, Minnesota 395 -2646 Mayor, Eric Angvall Councilmember, Boland Bruckschen City Clerk, Marilyn Pawalk City of Plato, Minnesota 238 -2224 Mayor, Tim Pinske Councilmember, Diane Schrader City Clerk, Kathy Stuuedeman COST ESTIMTE: • Winsted, Lester Prairie, Plato no charge for drop boxes. P.O. Box 606 Wlnsted, Minnesota 55365 (612) 485.2372 Other remaining cities and townships - $125.00 per drop box per month (sites to be mutually agreed upon) Curbside collections to be rated at base charge of $1.50 per month per occupied dwelling. At the time of the implementation of the project, each recyclable item(s) being collected will be rated at the current market value. (glass - x $ per ton, . newsprint - x $ per ton, and so on.) Any future rate negotiations would use this as a base along with fuel, labor, insurance, and other associated cost factors. At this time, until we know which cities and townships will participate and what type of program they wish to pursue, it is impossible to put a total cost estimate on this project. CONTENT OF PLAN: All collections will be provided by industry approved vehicles and containers. All processing will take place at our 5 acre industrial zoned property in Winsted, Minnesota. All financing arrangements will be from within. Our insurance limitations are $1,300,000 on all vehicles. A contract should include language that both the govern- mental unit and contractor are happy with. As we have stated in the first paragraph of • this proposal, each gove body has specific needs. In order to write an acceptable contract, we feel all parties most agree on all specifics. KUBASCH AND SONS, INC. • Waeb Removal Service P.O. Box 809 WIMW, Mann MW wm (812) 485-2972 It has been our pleasure to submit this proposal for review. Sincerely, • AND S011S, INC. Kent K. Kubasch President • RECEIVES w w^±won i/�1H�riHl'1 V APR 1 B89 Sanitation McLeod County Zoning Offic Gie- . (1) PR RVICES SUMMARY OF MCLEOD COUNTY RECYCLING PROGRAM SERVICE PROVIDED BY AAGARD SANITATION, INC. Under this proposal, Aagard Sanitation, Inc. will provide McLeod County with a comprehensive recycling program which will provide recycling opportunities to all McLeod County residents. The "reduce, reuse, and recycle" strategy will allow McLeod County to meet its 25% recycling goal in 1993. • Abatement activities, as outlined in the McLeod County Solid Waste Management Plan include waste reduction, recycling and yard waste collection. The recycling program will include collection, processing, and marketing of recycable materials. Key system components include a Recycling Station, located at the McLeod Landfill, nine drop -off centers to be establish- ed throughout McLeod County and a multi - material curbside program for the City of Hutchinson, and or, Biscay, Brownton, Glencoe,Lester Prairie, Plato, Silver Lake, Stewart, and Winsted. Newspaper, glass, and aluminum cans will be collected at the drop -off centers. Arrangements have been made to utilize the recycling facility at the McLeod Landfill for transfer and storage of the material collected from the drop -off centers. McLeod Landfill, Inc. will also provide arrangements for cooperative marketing.of materials collected by Aagard. An extensive public education and promotional program will be implemented to introduce the concept of recycling to the County. Information will be provided on an ongoing basis on the details of the recycling opportunities to be provided. McLeod Landfill, Inc. will provide a site for the Recycling Station. The site will consist of roll -off containers arranged in a herring bone fashion to receive source separated materials from drop -off centers and private citizens. Aagard Sanitation will provide transportation and marketing, using its existing fleet of vehicles and trailers to back -haul materials to markets in the Twin City area. 875 No. Prior Ave. St. Paul, MN 55104_ ww^-wnn /�'1/yLifil'1L Page Two .Sanitation y Aagard Sanitation will provide service to the drop -off centers on a biweekly, weekly basis or more often if required. Curbside service will be provided every other week to residents in McLeod County. Under this scenario a total of two hundred tons per month will be recycled from the two programs. • 875 No. Prior Ave. -St. Paul, MN 55104_ a • (2) PROJECT TEAM AAGARD SANITATION, INC. is a commercial hauling and recycling company, providing service to over 1400 customers in the Ramsey, Hennepin, and Carver County areas. The fleet of sixteen trucks consists of rear - loaders, front - loaders, roll -offs, a cardboard re- cycler, office paper recycler, glass recycler, and transfer truck. The business is now in the tenth year of existence. The staff consists of 26 dedicated and hard working employees. OFFICE: Marilyn Botten Christine Brunkow Norma Burnside Timothy Herman Dennis Fredrickson Andrew Schweizer Patrick Spiczka Warren Winkelman SHOP: Curtis Barnes Ronald Haabala Steven Monroe Clark Moyer William Michaelson POSITION: Administrative Assistant Controller Account Representative Director of Business Development Operations Manager President Account Representative Account Representative POSITION: Mechanic Shop Foreman Mechanic Welder Painter • •. • DRIVERS: Shawn Albrecht Peter Fossan James Kroyer Donald Bendickson Timothy Lynaugh Duane Morris Thomas Renstrom Darrell Sandstede James Taplin John Chromey Bruce Schroeder Robert Turtness Marlen Harris POSITIONS: Route Driver Roll -Off Driver Route Driver Container Delivery Route Driver Route Driver Route Foreman /Route Driver Route Driver Roll -Off Driver Route Driver Route Driver Route Driver Transfer Driver AAGARD is setting up a branch in Norwood, MN. to service Carver and McLeod County's recycling and solid waste needs. AAGARD has the experience, equipment and people power to get the job done. u 0 (3) WORK PLAN A) Assuming a contract award of May 1st, 1989, equipment would be ordered and available for service July 1st. B) May and June will be spent training personal. C) Drop of sites will be determined and approved. • • • (4) FEIST BLANCHARD COMPANY COPY SALES REFERENCES EBERHARDT PROPERTY MANAGEMENT BIEHN BUILDING RIVERSIDE BANK 1207 2nd Avenue North Minneapolis, MN 55405 Attn: Diane Blanchard Phone: 377 -7972 3017 27th Avenue South Minneapolis, MN 55406 Attn: Joel Lund Phone: 729 -2368 P.O. Box 1385 Minneapolis, MN 55440 Attn: Joan Remus 2701 Park Avenue Minneapolis, MN 55407 Attn: Marian Biehn 1801 Riverside Avenue Minneapolis, MN 55454 Attn: Bruce Nystrom 341 -3505 7 McDonald's Restaurants currently recycle with Aagard. Contact names will be supplied upon request. ( #5) A) COST ESTIMATE DROP BOX CHARGE PER PULL CURBSIDE RUBBISH CURBSIDE RECYCLING CURBSIDE RECYCLING SERVICE & FREE RECYCLING PER HOME PER HOME & RECYCLING CONTAINER PROVIDEI CONTAINER PROVIDED & FREE 90 GALLON CART PROVIDEI Hutchinson $35.00 $1.10 per Mo. $1.50 per Mo. NA Glencoe " " " $9.00 Lester Prairie NA Winsted NA Silver Lake NA Brownton NA Stewart NA Plato NA Biscay NA DROP BOX CHARGE The minumum service per box would be every other week, or $70.00 per month per box. Citizen participation will effect the number of pickups per month. We hope to see citizen participation requiring weekly pickup. Cost will depend on the number of drop boxes the county uses. EXAMPLE: Hutchinson 2 boxes, 4 times mo. pickup $280.00 Glencoe 1 box, 4 times mo. pickup $140.00 monthly total $420.00 12 month total $5,040.00 Aagard recommends starting with every other week pickup for 3 months and then increasing to weekly pickup. For routing purposes boxes will be serviced on the same day, weekly or by- weekly. EXAMPLE: Glencoe box, every other Wednesday 0 0 (5) B) COST ESTIMATES - DROP BOX PROGRAM TABLE B -1 CAPITAL COSTS TOTAL COSTS On -Site Mobile Equipment Drop -Off Containers $2,200 $6,600 Loader $22,000 $22,000 Loader Attachments $5,000 $5,000 $43,600 Semi - Trailer Vans $5,000 $10,000 Remote Facilities Drop -Off Containers $4,000 Truck Equipment -Hook- $12,000 lift Contingency (10 %) Total Capital Costs TABLE B -1 CONTINUED OPERATING COSTS $9,100 $100,700.00 Labor $18,000 Utilities $1,200 Equipment Maintenance $2;000 Building Maintenance $1,200 Insurance $4,000 Legal & Accounting $900 Truck Lease $6,000 Gas & Oil $3,200 Transporation $1,000 Administration $2,200 $39,700.00 $36,000 $12,000 $48,000 • �� do Minnesota a Department of Transportation BOX 766 T OF TO 2505 TRANSPORTATION ROAD h t``•;,.�' ,, WILLMAR, MINNESOTA 56201 `i January 16, 1990 e p Mr. Gary D. Plotz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: Proposed Coop. Const. Agreement No. 66523 City of Hutchinson S.P. 4302 -41 (TH 7 =119) & S.P. 4302 -41 (TH 7 =119) Fed. Prof. No. F 078 -2(52) City Cost Roadway and Storm Sewer Construction by the State upon, along and adjacent to TH 7 from 5th Avenue N.E. in Hutchinson to 0.35 of a mile east of Garden Road Dear Gary: Transmitted herewith in triplicate is a proposed agreement with the City of Hutchinson. This agreement provides for payment by the City to the State of the City's share of the costs of the roadway and storm sewer construction to be performed upon, along, and • adjacent to Trunk Highway No. 7 within the corporate city limits. To process this agreement, please present the resolution to the City Council for their approval. The resolution, once completed, will authorize City Officers to sign the agreement on the behalf of the City Council. After the resolution has been passed, please present the agreement to the City Council for their approval. After both the resolution and agreement have passed, please return three executed resolutions and three executed agreements to me. (Note: All three resolutions and all three agreements must be signed and affixed with the City seal) The fourth copy of the agreement is for your records. Once fully executed, a copy will be returned to you. If you have any questions, please contact Jon Henslin, Project Manager, at (612) 231 -5193 Sincerely, M. G. Gieseke Acting District Engineer . Enclosures: Three Resolutions Four Agreements \r cc: C. Michalko - 715 C l� J. Henslin . MINNESOTA An Equal Opportunity Employer 1990 9 -G PRELIMINARY SCHEDULE Agreement No. 66523 "I" City of Hutchinson Preli minarv: December 29 (S .F. 133- 0i0 -03) S.F. 4302 -37 (T.H. 7 =119) S.P. 4302 -41 (T.H. 7 =119) Fed. Proi. F 078 -2(52) Grading, bituminous surfacing, storm sewer and utility construction perform u nder State Contract No. with located on T.H. 7 from 5th Ave. N.E. in Hutchinson to 0.35 of a mile east of Garden Roa CITY COST PAR FEDERAL -AID PORTION N ON FE DERAL =AID PORTION (S.P. 133 - 010 -03) FEDERAL CITY CITY _ From Sheet No. 2 $8 696_19 _ From Sheet No. 3 1,4 _ From Sheet No. 4 $ 7 $2.174.01 From Sheet No. 5 846.58 256.46 From Sheet No. 6 2.783.33 843.16 From Sheet No. 7 302.32 91.58 Subtotals $11,108.79 $3,365.21 $8 8 .0 56_19_ (1) Construction Engineering (Est. 8 %) 888.70 269.22 7. Subtotals $$ 11, 9 97.49 $3,634.43 $95.1 00.69 _ (2) Less 76.75% Federal -Aid Urban Credit ($11, Sub $ 0.00 '$3,634.43 $95.100.6 Total - City $98,73 (1) Final b ase d on Actua Constru Engin eering C osts (2) Credit to the City as described in Article IV, Section A. of the Agreement 66523 CITY OF HUTCHINSON • RESOLUTION BE IT RESOLVED that the City of Hutchinson enter into Agreement No. 66523 with the State of Minnesota, Department of Transportation for the following purposes, to -wit: to provide for payment by the City to the State of the City's share of the costs of the storm sewer facilities, sodding and utility construction to be performed upon, along and adjacent to Trunk Highway No. 7 (Park Avenue Northeast) from Engineer Station 24 +00.00 (Fifth Avenue Northeast) to Engineer Station 75 +00.00 (0.35 of a mile east of Garden Road) partly within the corporate City limits under State Projects No. 4302 -37 (T.H. 7 =119) and No. 4302 -41 (T.H. 7 =119) and (State Aid Project No. 133 - 010 -03). BE IT FURTHER RESOLVED that the proper City Officers are hereby authorized and directed to execute such agreement. • CERTIFICATION State of Minnesota County of McLeod City of Hutchinson I hereby certify that the foregoing Resolution is a true and correct copy of the resolution presented to and adopted by the Council of the City of Hutchinson at a duly authorized meeting thereof held on the day of 1990 as shown by the minutes of said meeting in my possession. • City Administrator MINNESOTA FIRS AGENCIES PURCHASING CONSORTIII![ COOPERATIVE PURCHASING - COST SAVINGS TREND E • Government agencies are focusing much attention on alternative ways to develop revenues and cost savings. With this in mind, the idea of cooperative purchasing to attain items for the maximum cost savings would seem to be a sterling proposal for the future to save tax dollars. With this concept in mind the Minnesota Fire Agencies Purchasing Consortium was formed in 1985. It began with 23 fire agencies with a common mission. That mission was to reduce costs, improve quality and establish standard specifications for the supplies and equipment being ordered. Today the Minnesota Fire Agencies Purchasing Consortium has over 80 fire agency memberships and 16 committees which research and develop standard specifications for contract proposals. This effort has been successful in meeting the mission of reducing costs, improving quality and establishing standard specifications. 1989 dues paid after 10/1/89 apply toward 1990. Annual dues $25.00 Payable to: Douglas Smith New Hope Fire Department 4401 Xylon Ave No New Hope, MN 55428 President Ken Moe, Mpls Fire Vice Pres. James Driste, Brooklyn Park Fire Trea /Sec. Douglas Smith, New Hope Fire ! 114, RESOLUTION N0. _9192 RESOLUTION AUTHORIZING JOINT AND COOPERATIVE PURCHASING OF FIRE FIGHTING EQUIPMENT BY THE MINNESOTA FIRE AGENCIES PURCHASING CONSORTIUM BE IT RESOLVED by the City of _Hutchinson as follows; WHEREAS, the City of Hurrhtncon maintains and operates a fire department, and; WHEREAS, there exists a need and desire of fire departments throughtout the Minnesota Fire Agencies Purchasing Consortium area to achieve economies of scale that can be accomplished through cooperative and /or joint purchasing of fire department supplies and equipment, and; WHERAS, the City of Hutchinson considers to be in the best interests of the City to participate with our fire departments in the Minnesota Fire Agencies Purchasing Consortium area in cooperative and /or joint purchase of • fire department supplies and equipment. NOW, THEREFORE, BE IT RESOLVED, that the City of _ Hutchinson through its fire chief does hereby authorized the participation of its fire department in cooperative and /or joint purchase of fire department equipment and supplies, through or with other member departments of the Minnesota Fire Agencies Purchasing Consortium. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS 23rd DAY OF January , 1990 —MAYOR ATTEST: —CITY CLERK 11/03/86 9 �r 0 RESOLUTION NO. 9193 RESOLUTION: AFFIRMATION BY THE CITY OF HUTCHINSON TO CONTINUE AS A "STAR CITY" FOR THE PURPOSE OF ECONOMIC DEVELOPMENT. Whereas, the City Council of the City of Hutchinson is desirous of furthering the economic development of Hutchinson and vicinity, and; Whereas, one of the economic development tools effectively used by the community is the "Star City" program as certified by the State Department of Trade and Economic Development, aril; Whereas, the City Council supports the Long Range Goals and the One Year Work Program for 1990 as developed by the Hutchinson Community Development Corporation, and; Whereas, the Hutchinson Community Development Corporation carries out the goals of the "Star City" program, advises the City Council on matters dealing with economic development, and continually pursues economic development in the community; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The City Council does hereby renew its participation and commitment in the State "Star City" program for economic development. 2. The City Council recognized the Hutchinson Community Development Corporation as the organization responsible for carrying out the procedures for state recertification of the 'Star City' program. Adopted by the City Council this 23rd day of January 1990. Paul L. Ackland, Mayor ATTEST: . Gary D. Plotz, City Clerk 9 -z LONG RANGE GOALS 1 -5 YEAR GENERAL GOALS 1990 1. Improve overall economic climate 2. Diversity industrial and labor base in community 3. Provide adequate transportation 4. Attend to existing business needs 5. Develop a professional approach to economic development 6. Adequate housing in community 7. Ongoing betterment as a place to live, work and raise a family • 0 9 -r 9 1990 WORK PLAN Listed without priority Objective: Maintain a 'Star City' designation Goal to which it relates: Develop a professional approach to economic development Strategy: Complete business retention survey and address 'red flag' issues Develop one -year work plan Update community profile Complete annual report Review five -year goals Assigned to: Board of Directors and Executive Director Completion date: February 14, 1990 Status: 0 U II. Objective: Monitor Small Cities Development Program (SCDP) grant for uptown rehabilitation project Goal to which lt relates: Improve overall economic climate Adequate housing in community Strategy: Work with project specialist Be in contact with Main Street businesses as needed Seek additional options for improving Main Street area Assigned to: Executive Director, Finance Committee, City's Design Review Committee Completion date: 1991 Status: III. Objective: Determine best use of SCDP grant housing component dollars Goal to which it relates: Adequate housing in community Strategy: Review materials on existing housing Consult with HRA Determine various financial programs Review with parties affected, i.e. real estate agents, HRA, city officials, existing apartment owners Consult with Business Location and Contact Committee, and Finance Committee Assigned to: Real Property Development Task Force Completion date: May 15, 1990 Status: 9 -z: A V Objective: Develop strategies for implementation of Business • Park as stated in city's comprehensive plan Goal to which it relates: Improve overall economic climate Develop a professional approach to economic development Diversify industrial and labor base in community Strategy: Consult with city regarding: Utilities near or leading to site Annexation Zoning Consult with Hutchinson Technology, Inc. regarding: Proper uses of their land Covenants, if needed Review of other business parks Determine costs Develop preliminary marketing plan Assigned to: Task Force from Business Location and Contact Committee, and Public Information Committee Completion date: Preliminary report at Annual Meeting -- September 10, 1990 Status: Objective: Develop strategy for implementation of an Industrial Park expansion as stated in the city's comprehensive plan Goal to which it relates: Improve overall economic climate Develop a professional approach to economic development Diversity industrial and labor base in community Strategy: Consult with city regarding: Utilities near or leading to sites under consideration Costs related to bringing utilities to site Transportation costs Review zoning Determine transportation needs Determine best access and visibility (if important) Survey existing businesses in Industrial Park East as to their views Assigned to: Task Force of Business Location and Contact Committee Completion date: Preliminary report at Annual Meeting -- September 10, 1990 Status: . VI. Objective: Study feasibility of a satellite of West Central Industries from Willmar Goal to which it relates: Diversify industrial and labor base in community Improve overall economic climate Strategy: Discuss with personnel at West Central Industries Seek various funding sources Assigned to: Finance Committee Completion date: Annual Meeting -- September 10, 1990 Status: VII. Objective: Monitor New Dimension Plating loan Goal to which it relates: Attend to existing business needs Strategy: Periodic visit to business (quarterly or as needed) Review of company's financial statements Consult with Finance Committee and Marquette Bank as needed Submit annual report to DTED Reports to Finance Committee as needed Assigned to: Executive Director Completion date: Throughout year Status: • VIII. Objective: Provide continuity with various commissions, boards, City Council, other divisions of government, and Chamber of Commerce Goal to which it relates: Ongoing betterment as a place to live, work, and raise a family Strategy: Develop format, location and agenda with City Administrator and City Council Find funding sources for meals, materials, etc. Contact various groups including HCDC, City Council, Utilities Commission, Planning Commission, Parks and Recreation Board, HRA, Hospital Board, Chamber of Commerce, city staff, School Board, county and township officers Assigned to: Board of Directors and Executive Director, City Administrator Completion date: February/March Status: to IX. X. XI. Objective: Assist local businesses along Highway 7 East regarding road construction Goal to which it relates: Attend to existing business needs Strategy: Inquire of State Highway District Office as to their Strategy: plans, detours, starting and completion dates, etc. Relay information to businesses in affected area Help with additional signs for customer convenience during construction Assigned to: Public Information Committee Completion date: May 1, 1990 Status: Finance Committee, and Business Location and Objective: Determine pros and cons of a "spec" building and/or land development and work towards developing new or expanded businesses Goal to which it relates: Diversify industrial and labor base in community Strategy: Determine costs of a building Determine lease prices Review potential market and availability Respond to requests for information Devise financial packaging Review industrial site locations Assigned to: Finance Committee, and Business Location and Contact Committee Completion date: "Spec' building proposal- -June 1, 1990 New or expanded businesses -- throughout year Status: Objective: Continue to monitor railroad Goal to which it relates: Attend to existing business needs Diversify industrial and labor base in community Provide adequate transportation Strategy: Consult with Regional Rail authority Assigned to: Transportation Committee Completion date: As needed Status: 11 • l_J XII. Objective: Review SARA Task Force report when completed and assist where needed Goal to which it relates: Attend to existing business needs Ongoing betterment as a place to live, work and raise a family Provide adequate transportation Strategy: Meet with Task Force Review report Inform affected businesses if they were not involved in Task Force Assigned to: Transportation Committee Completion date: Within two months of release of Task Force report Status: XIII. Objective: Review city's comprehensive plan as it relates to the airport Goal to which it relates: Ongoing betterment as a place to live, work, and raise a family Provide adequate transportation Strategy: Review comprehensive plan Meet with Airport Commission . Assigned to: Transportation Committee Completion date: 1990 Status: XIV. Objective: Coordinate placement of a permanent Industrial Park Directional Development sign Goal to which it relates: Attend to existing business needs Diversify industrial and labor base in community Strategy: Work with Planning Commission Consult with business owners in Industrial Park Review efforts done in the past toward erecting a sign Assigned to: Business Location and Contact Committee Completion date: July, 1990 Status: XV. Objective: Pursue marketing opportunities to attract new businesses Goal to which it relates: Improve overall economic climate Diversify industrial and labor base in community Strategy: Review Labor Survey for potential labor base Coordinate business efforts of Hutchinson Technical College Review literature and support materials Establish a work program Assigned to: Public Information Committee Completion date: June 1, 1990 Status: City of Hutchinson Economic Development Loan Fund PREAMBLE The City of Hutchinson has received a Small City's Development Program (SCDP) grant from the State of Minnesota in the principal amount of $150,000.00. One of the special conditions of this grant from the state to the city is: "Principal and interest payments from the loan to New Dimension Plating, Inc. (NDP, Inc.) must be used to establish and maintain a revolving loan fund, provided that the purpose of that loan fund is to further future economic development in the City of Hutchinson, thereby creating additional Low and Moderate Income (LMI) jobs in the community." At a time when many federal and state directed programs are diminishing and because locally administered programs have the ability to meet locally determined objectives in a more timely and prudent manner, the City hereby establishes an Economic Development Loan Fund from the repayment of the principal and interest by NDP, Inc, of the loan between NDP, Inc. and the City coming from the grant to the City of Hutchinson from the State of Minnesota. • Additional capital may be added to this fund from other sources to be used in like manner as the initial amount placed in the fund. The Provisions of Minnesota Statutes, Section 181.59, which related to civil rights and discrimination shall be followed. 0 9 -s • I. PURPOSE Enhance the business climate in the community of Hutchinson through assistance in funding of projects by providing lower interest rates, fixed term, gap financing, and assisting wherever possible in financial packaging of various sources of funding. GUIDELINES FOR FUND MAINTENANCE A. Initially, the fund shall be established from the repayment of the loan to NDP, Inc. B. Repayment of the principal and interest of loans from the fund would be credited back to the fund as stipulated in the loan agreement. C. Interest on the fund balance would be regularly accrued to the fund. III. ADMINISTRATION OF FUND A. Loan funds shall be serviced by local financial institutions. B. A 1 % origination fee on loans from the revolving fund would be identified and credited for Hutchinson Community Development Corporation (HCDC). C. Three - fourths of 1 % interest on the loan balance would be charged for a loan guarantee reserve for HCDC and for the purpose of furthering the economic development in the community of Hutchinson. • IV. POTENTIAL USES AND GUIDELINES A. Fund would be available to all businesses located in the community of Hutchinson for industrial uses, including manufacturing and ag processing, to purchase land, buildings, equipment, and working capital. Working capital includes inventory and accounts receivable. B. To qualify, a business would be required to meet a predetermined score. C. 51% of the jobs must be filled by federal guidelines of Low and Moderate Income (LMI) individuals. D. Monthly financial statements may be required by HCDC for their review. E. An annual financial statement would be required. F. Financial institutions and HCDC may require approval of additional expansion or acquisition of the business. G. Evidence must be provided to substantiate the business owner's capacity to fulfill the requirements of the agreement. H. May be a subordinated mortgage. 1. Other information may be required, such as, financial history, two-year financial projections, marketing plan, etc. J. HCDC may provide assistance to business as necessary. K. Final action on all proposals will be determined on a case -by -case basis. 0 V. PROCEDURE A. All proposals are to be reviewed by HCDC's Finance Committee (FC). B. All information submitted is to be held in confidence. C. Local financial institutions and/or HCDC would be the lead agency in determining the project to be credit worthy. D. The Financial Committee shall review proposals and the final disposition shall be based on the points from the score form. E. FC shall prepare reports for HCDC's Board of Directors consideration. F. Amendments of this Economic Development Loan Fund document shall be reviewed and acted upon by HCDC before submittal to the City Council for action. G. An annual report shall be forwarded to the City Council. 0 C � J 0 - • ECONOMIC DEVELOPMENT LOAN FUND City of Hutchinson Scoring Form Date of Application PROJECT TITLE: NAME OF FINANCIAL INSTITUTION: LOAN OFFICER: Complete the following. Estimate your points. Hutchinson Community Development Corporation (HCDC) will make final determination of points for final score. 1. Number of Full Time Equivalent (FTE) jobs retained by this project Is job - 100 points 50 or more jobs - 50 points 35-49 - 40 points 25-34 - 30 points • 20-24 - 25 points 15-19 - 20 points 10-14 - 10 points 5-9 - 5 points 0 2. Number of FTE jobs created by this project Is 51% must be Low and Moderate Income (LMI). 20 or more jobs - 50 points 15-19 - 40 poles 10-14 - 30 points 5-9 - 20 pants 1-4 - 10 points Points: 3. Ratio of Economic Development Loan Fund (EDLF) dollars to each FTE job. EDLF dollars requested: $ Number of FTE jobs: Ratio la: (must be a minimum of 20,000:1) $2,500 or less per job - 100 points $2,501 to 5,000 - 90 points $5,001 to 7,500 - 80 points • $7,501 to 10,000 - 70 points $10,001 to 15,000 - 50 points $15,001 to 20,000 - 30 points Points: ir 4. The Increase to Local Tax Base. New tax base minus old tax base equals amount of increase. Increase divided by old tax base equals percent of increase. The increase projected for this project is %. Totally new - 25 points business 400 % increase - 25 points 300% increase - 20 points 200% increase - 15 points 100% increase - 10 points 50% Increase - 5 points Under 50% - 0 points S. Ratio of Private Funds (equity and commercial loan) to Requested Loan Funds. Private Funds Committed: Loan Funds Requested: Ratio is: $5 private to each requested grant $ - 70 points 4:1 - 60 points 3:1 - 50 points 2:1 - 40 points 1:1 - 30 points Less than 1:1 - 0 points 6. The Interest Rate on Loan Funds over Term of Loan Is %. Prime less 1% - 20 points 2% - 10 points 3% - 0 points Economic Development Loan Fund Scoring Form, Page 2 Your Estimate HCDC Final is Points: • Points: Points: TOTAL SCORE: ff • ECONOMIC DEVELOPMENT LOAN FUND City of Hutchinson Supporting Information Sheet Evidence of commitment to train low and moderate income persons. What steps are proposed in this application regarding this point? 2. Immediacy of Impact. How quickly can this project be undertaken and completed? When will temporary and permanent effects of the project be seen? What is the level of project readiness? (For example, have zoning and environmental issues been addressed ?) 0 3. Describe the other sources of financing the business has sought in order to expand or remain in Hutchinson and for what reasons(s) those sources were not suitable or not obtainable. Attach documentation, such as, bank letters of rejection or letters offering unattractive terms and interest rates. 4. Discuss the expected job creation effects that locating a facility within Hutchinson would create. List any contracts that would be obtained and attach performa financial statements demonstrating the positive effects the loan would have on Hutchinson. 0 Economic Development Loan Fund Supporting Information Sheet, Page 2 5. Describe how, why and where the loan will create or retain jobs in Hutchinson. • Include attachments justifying the number of low and moderate income (LMI) jobs expected to be created or verifying the number of jobs to be retained. 6. Discuss the claim that the business will maintain a significant level of productivity within Hutchinson, and outline the anticipated time horizon. Include any supporting documents necessary to justify the claim. 7. Justify the business' significant potential of growth in jobs or economic activities within Hutchinson, and describe the time horizon for realization of the growth. • Attach supporting evidence for the growth, such as, marketing plans, marketing surveys, or contracts. 8. Energy Efficiency. What energy efficient components are included in this proposal which can enhance business viability? 9. Environmental Consideration. Address what steps will be taken where funds may be used to meet or exceed state laws, rules or standards regarding pollution control. Note: If EDLF dollars are to be used solely for pollution upgrading, the requirements of the minimum of $15,000:1 FTE jobs is waived. • Economic Development Loan Fund Supporting Information Sheet, Page 3 • 10. Describe the financing gap. Address the following points: inadequate equity inadequate private lender financing inability to pay market interest rates or term requirements inability to qualify for other state and federal financing programs need for incentive financing excessive site development costs • 11 List here and attach all other supporting information furnished to or required by HCDC and/or financial institutions. is 0 ECONOMIC DEVELOPMENT LOAN FUND Finance Committee's Guidelines for Internal Policy The articles of Incorporation of Hutchinson Community Development Corporation (HCDC) make the following statement regarding development: "The general purpose and nature of its business shall be for the purpose of furthering the economic development of Hutchinson and vicinity; to aid, assist and promote the growth, expansion and development of business concerns, including small business concerns in said area; to encourage and assist in the location of new business and industry; to rehabilitate and assist existing business firms and industry in said area; to accomplish these purposes by making plant and other facilities available to all such business concerns through lease or other means and thereby to contribute to the economic well -being of the area as measured by increased employment, payroll, business volume and corresponding factors rather than monetary profits to the members.' It is important to have proposals determined on a case -by -case basis as stated in • Section IV. J. of the Economic Development Loan Fund document. Experience will help determine appropriate use of the fund. IV. B. refers to a predetermined score on the Scoring Form. A suggested score may be 135 points of a possible total score of 270 points. For a possible total score, numbers one and two are only counted once, however, points in both categories may be included in determining the business' final score. The LMI job creation is based on projections during the two years following the loan dosing. Depending on the type of proposal, the Finance Committee may determine that all financing could come from the fund. It would be understood that after a year, conventional financing would be obtained for a reasonable percentage of the loan requirements. The fund is not to be used as a substitute for conventional financing. Additional policies shall be formulated as necessary. • 9 -s / 1 DAVID B. ARNOLD CHARLES R. CARMICHAEL GARY D. McDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. ROOE LAURA A. PRETLAND DAVID A. BRUEGGEMANN JOSEPH H. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. HCGEE January 19, 1990 ARNOLD & MCDOWELL ATTORNEYS AT LANV 101 PARR PUCE HUTCHINSON. MINNESOTA 55350 (012) 587 -7575 TELECOPIP.R (012)5a7-4.100 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Airport Acquisition Matter Our File No. 3244 -88 -0022 Or COUNSEL WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 5541b (8121545 8000 .MN TOLL PRE 800 - 043 4545 TELECOPIER (612) 545 -1790 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55071 (612) 089 -2214 TELECOPIER(612) 089 -5506 Dear Gary: I have been visiting with Ken Merrill off and on about the closings • with respect to the various airport parcels. Ken felt he needed better documentation of the transactions in this case and accordingly, I have put together a resolution which summarizes all of the prior authority granted to me by the City Council, sets out the interests to be acquired and the amounts to be paid. Please review the Resolution with Ken to make certain it satisfies any concerns he might have. one issue he raised concerned the absence of any purchase agreements. For a variety of reasons, purchase agreements are not necessary. For example, most of the acquisitions are easements and no formal title transfer takes place so the standard purchase agreement is simply not satisfactory. Second, in any event, the purchase agreements merge with the deed at the time title is transferred so as to the Gibbon State Bank (former Albertson) , Renner and Plaisance properties, we have deeds to all of the parcels acquired signed by the fee holder and no purchase agreement is strictly necessary. Recognizing that Ken would still like to have something in his file indicating the amount to be exchanged for the property interest, I did prepare a simple agreement for the signature of Mr. and Mrs. Plaisance and the City and I believe you have that document. If Ken would feel more comfortable, I certainly can prepare similar • documents for the remaining closings. V Mr. Gary D. Plotz January 19, 1990 Page 2 While I am at it, it is appropriate to summarize the status of this particular file. The only remaining transactions to be closed involve Schmidtbauer, Plath and Rickeman. I am waiting for formal state approval of settlements on the Rickeman and Schmidtbauer parcels. I don't anticipate a problem, based on my knowledge of the circumstances at this point. As to the City of Hutchinson parcel, I believe Ken was going to look for the abstracts to that parcel and get those abstracts to our office. We were then going to transmit the abstracts to Carmen for updating and I don't know whether or not this has been accomplished. As soon as the abstracts have been updated, we can verify ownership of the City by way of a formal title opinion to the Department of Transportation and we can close on that parcel in terms of receiving reimbursement from the State of Minnesota. If you need any additional information or have questions in connection with this matter, do not hesitate to contact me. Thank you. Very truly yours, T cDOWE s n GBA:lm Enclosures • L� • k= RESOLUTION NO. WHEREAS, the City of Hutchinson provides airport services through the Hutchinson Municipal Airport; WHEREAS, as a consequence of airport expansion and improvement, a revised airport zoning ordinance was adopted; WHEREAS, as a further consequence of the expansion and improvement, acquisition of certain interests in real estate became necessary; WHEREAS, the City of Hutchinson now desires to settle the various property acquisition claims; NOW THEREFORE, BE IT RESOLVED, that the City of Hutchinson approves payment in the following amounts for the acquisition of • the following real estate interests: 1. Forty Thousand and no /100 Dollars ($40,000.00) payable to Russell Rickeman for the acquisition of an avigational easement as is more fully set out in attached Exhibit "A;" 2. Up to a maximum of Fifty -three Thousand One Hundred Twenty -five and no /100 Dollars ($53,125.00) payable to Richard Schmidtbauer for the acquisition of an easement covering certain properties owned by Schmidtbauer located in Zone A as is more fully set out in Exhibit "B;" 3. Up to a maximum of Eight Thousand Six Hundred and no /100 Dollars ($8,600.00) for the acquisition of an avigational easement for property located in Zone A owned by Emmet McCormick, as is more fully set out in Exhibit "C;" 40 4. Eleven Thousand Nine Hundred and no /100 Dollars ($11,900.00) for the acquisition of an avigational easement for • property located in Zone A owned by Fredrick Plath, as is more fully set out in Exhibit "D;" 5. Seventy -six Thousand Two Hundred Fifty and no /100 Dollars ($76,250.00) for acquisition of a fee interest and also an avigational easement for property located in Zone A owned by Philip Plaisance as is more fully set out in Exhibits " E " and "F." Dated: CITY OF HUTCHINSON By Mayor .Attest: Gary D. Plotz • City Administrator REGULAR COUNCIL MEETING WATER F, SEWER FUND January 23, 1990 . 1989 parts 104.79 parts Donohue professional services $6,989.24 machine service Fisher Scientific supplies 134.73 clip Quade Electric repairs 128.50 Two Way Communications mic repair 30.00 Curtin Matheson detergent 66.24 Fischer $ Porter contract 1,100.00 P 8 L Mechanical application #4 42,275.00 Quest Engineering gauge 27.77 1990 *Merle Meece seminat expenses 130.00 *Withhold Tax employer contribution 629.85 *U.S.Postmaster postage for water bills 119.78 *U.S. Postmaster 1990 mailing permit 60.00 *Withhold Tax Acct employer contribution 725.80 AWWA 1990 dues & renewal 112.00 Crow Chemical $ Ltg pellets F, cleaner 79.25 Fadden Pump filter assy 83.48 Hutchinson Utilities elec 4 gas 559.97 League of MN Cities insurance 10,032.03 MN Valley Testing testing 8.00 DNR well permit fee 555.00 Grinnell parts 69.04 Harris Mechanical, repair service 190.00 . MPCA registration 125.00 Merle Meece conference expense 31.50 Mutual Benefit Life LTD -Jan 78.08 MN Mutual Life Ins life ins -Jan 28.14 City Dental Self Ins dental - Jan 337.81 City Medical Self Ins medical -Jan 2,566.13 $67,272.34 CENTRAL GARAGE 1989 Ink Spots MacQueen Equip MTI Northern States Supply Safety Kleen Town & Country Tire Wigen Chevrolet 1990 • *Withhold Tax Acct *Withhold Tax Acct Ag Systems Standard Printing Wigen Chevrolet paper $156.56 parts 104.79 parts 33.00 washers 4.14 machine service 189.50 tire repair 10.00 clip .36 employer contribution 118.76 employer contribution 90.81 parts 154.59 supplies 39.25 pump $ wheel 17.34 // -2- Jerry's Transmission turbo $490.00 Mutual Benefit Life LTD -Jan 14.12 . MN. Mutual Life Ins life ins -Jan 5.04 City Dental Self Ins Dental -Jan 43.79 City Self Ins medical -Jan 307.67 $1,779.72 GENERAL FUND 1989 Amoco Oil Arnold $ McDowell Bennett Office Cash Wise Floor Care Forestry Suppliers Hutch Med Center Northern States Supply Plaza-OK Hdwe Quade Electric Rite Way Auto Sears . Two -Way Communications Viking Indust. Center Xerox 7 West Wash $ Dry 1990 *Withhold Tax Acct *DNR *Cragun's Conference *Phillip $ Marilyn Plaisance *Mark Shoutz *DNR *U.S.Postmaster *Withhold Tax Acct *DNR *McLeod Coop Power *State Theatre Allen Office American Risk Arnold F, McDowell Carney's County Recorder McLeod Cty Treasurer County Treasurer County Treasurer • Eileen Goeders Estate Guardian Pest Control Hutch Fire & Safety Hager Jewelry Hutchinson Utilities K -Mart fuel f, acct fee $16.00 professional services 1,278.56 service contract 28.13 supplies 241.92 supplies 76.51 tape 18.43 phys exams - Shoutz $ Reiner 265.50 repair 22.60 supplies 45.50 repairs 206.34 bus washes 18.25 drill 126.06 repairs 121.45 supplies 317.79 use charge 605.29 wash 13.00 employer contribution $3,752.95 DNR registration fees 551.00 room deposit- McRaith $ Moon 100.00 balance of land purchase 50,834.00 advancement for trg expense 400.00 registration fees 326.00 heart fund mailing 34.25 employer contribution 4,364.34 registration fees 155.00 airport electricity 897.78 3S tickets 35.00 table,base F, supplies 330.53 Jan service 800.00 Jan. compensation 3,000.00 supplies - 8.73 recording 110.00 property list 17.00 stop signs 764.75 DL fees 100.00 contract payment 1,500.00 Jan service 44.00 inspections 38.40 sign 20.30 elec $ gas 17,053.78 cabinet 12.44 $208,690.30 • -3- League of MN Cities gen liab $ workmens comp $78,740.61 L g P Supply parts 6.70 Marco MRPA typewriter repair registration -Moon g Wedin F, dues 84.38 536.00 McGarvey Coffee filters 56.40 MN. Blueprint mylar 1 106.52 Northern States Supply parts 73.01 Rite -Way Auto Wash bus washes 13.50 Standard Printing tacks $ pins 4.04 US West Jan service 98.54 Mutual Benefit LTD -Jan 976.02 MN Mutual Life life ins -Jan 370.65 City Dental SElf Ins dental -Jan 2,755.65 City Self Ins Fund medical -Jan 19,049.47 American Hotel Register cart €, letters 137.81 EconomicsPress renewal 18.22 Fire Command renewal 15.75 Floralview Floral flowers- B.Haugen 17.00 Gov Finance Off Assoc subscription fee 50.00 Independent Info Services asset base 295.00 Karg's Kustom Kampers dozer work 96.00 MSHS registration fees 30.00 MSF sanctioning Fees 36.00 MN Transportation Alliance f 1990 membership 95.00 State of MN license- P.Forcier 10.00 MN Dept of Agriculture pesticide license 10.00 MRPA conference- D.Moon 20.00 McGraw Hill book 35.45 . St. Cloud Rest g Supply paper cups 46.43 Virginia Beck refund eating class 5.00 Gladys Kurth refund eating class 5.00 Viola Schauer refund Plymouth Place 18.00 Gale Boelter winter safety boots 30.00 GEorge Field conference expenses 148.56 Don Johaneson conference expenses 162.01 Jim Marka conference expenses 172.96 Ken Merrill logis meeting 18.07 Curtis E. Rieter €, Marty's Roof small cities loan 281.93 Jay Alrick $ Marty's Roofing small cities loan 5,981.25 Fahey Sales Agency F, Shingobee small cities loan 5,228.18 1989 L g S Painting paint 3 rooms 980.00 Lee Collins Limited lettering system 363.61 Kables used sofa 175.00 Neenah Foundry grates 2,685.00 $208,690.30 • M BOND FUNDS . Burns Manor Const Fund Allen Office Prod Burns Manor Bonds of 1989 Debt Sery American Natl Bank Bonds of 1983 Norwest Bank Bonds of 1981 First Natl Bank of Chicago 1981 Fire Hall Bonds Debt Sery First Natl Bank of Chicago 1980 Tax Inc Debt Sery • First Trust Bonds of 1989 Mid MN Hot Mix Duininck Bros Hutch Utilities 1980 Tax Inc Debt Sery Fahey Sales & Shingobee Curtis Reiter B Marty's Roofing Jay Alrick F, Marty's Roofing Youth Center *Withhold Tax Acct *Withhold Tax Acct Hutch Med Center Frito -Lay Premium Marketing Alt Hutch Utilities Northland Bev Star Cablevision • Tombstone Pizza MN Dept of Health Mutual Benefit Life MN Mutual Life Ins City Dental Self Ins City Self Ins Fund chair chair $ pymt on desk $306.10 570.00 interest $38,031.25 principal $ interest $120,525.00 principal $ interest $149,520.00 principal $ interest $75,618.75 principal $ interest $66,979.38 let #4 $3,820.17 proj 89 -15 #5 63,767.10 street lights 13,904.53 81,491.80 8% HCDC Loan 1,983.10 8 % -NCDC Loan 106.97 8% HCDC Loan 2,268.75 $4,358.82 employer contribution $61.23 employer contribution 58.93 phys exam- K.Bloomquist 55.00 supplies 8.47 electronic sign 591.60 electricity 196.44 supplies 8.00 Jan service 23.30 supplies 41.20 food license 50.25 LTD -Jan 10.40 life ins -Jan 13.23 dental -Jan 15.64 medical -Jan 307.67 $1,441.36 Q.s LIQUOR FUND Com of Revenue City of Hutchinson Withhold Tax Acct Lenneman Bev Triple G Locher Bros Friendly Bev Ed Phillips f, Sons Griggs,mCooper Johnson Bros Liquor Quality Wine Locher Bros Quality Wine 8 Spirits Ed Phillips F, Sons Griggs Cooper Johnson Bros Liquor Friendly Bev Triple G Locher Bros Lenneman Bev Dec sales tax $2,941.15 payroll 5,252.55 employer contribution 366.58 beer 3,317.60 beer 3,203.30 beer 1,827.35 beer 147.70 wine $ liquor 5,142.28 wine & liquor 2,771.04 wine $ liquor 5,550.48 wine $ liquor 2,795.33 beer 703.80 wine $ liquor 3,711.45 wine 8 liquor 1,543.16 wine $ liquor 2,114.97 wine f, liquor 1,871.72 beer 150.90 beer 715.05 beer 1,894.55 beer 4,026.70 $50,047.66 • 0 1 7777 mo YOUR -5.,4us— njp.4e_,.5oo) I-SaA.) hr, /4 PP - ____ — -- ------ s 124n4�� *or Dec. Ly aD� 10 6y ------ OW F Loll-, sc. td,AJE. SC. -- — - UO P_- J999' 2119 I 12 - - _57­? _j 4200 -1 _. I -.- I. 3 - 1.__ 43 1 5 _1__L_ I - I �' 7.709 505 _2 17 .1751 Sl. A I 7 r 1 Z-71 91eq t:__ 7 S2 I 1 -11 _7 1_3 6 49 - - 1 12 1211 _ LO 12 S03 1 13 3 __T__T Rol 5q — 7 7YJ--- lid— ---- 'A I PSI S.?o -Lt z 7 17J 741, IN �7 I J 74 -1099- Ild SN _3 -� 21 r _ ZI lZI IT #�, 1 2 91 PILO 2 03g 1 2.2 _!Z3 I IZ3 9 _ 701 Z;;c 70 — 147 _ IF - TzT j L KcnOl P 1, _'d I4 S ... ZY J3 7,67 114 6. _�L J7 - 1 _ 5 21 1.7 7 _T 1 1 94 IN i *4 VIV I 4sl 71! 1 !t`:L 1_3?.5A� 9 61A 1 �7 bosiL. isl -7q� rl A 61 3764. — �5V94(16 ' s 1 17M;* L --- i__ 1 ilgeyj x qj. I,,ZA_L__yz2k I? ' 1 9 JL �L_ Ll 2 4_4 Jd� 7 *or (612) 587.5151 r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 19th, 1990 Gib Lehman Hutchinson Community Hospital 1095 Hwy. 15 So. FOR YOUR INFORMATION Hutchinson, MN 55350 Dear Gib: As you know, it would appear that Hutchinson will be constructing a major expansion /addition onto the hospital /medical center during the summer of 1990. In regards to the design and on -site inspection, please be advised that I, as the City Building Official, will be requiring a special inspector as called out in Sec. 306 of the Uniform Building Code. I am sure you will agree, that a project of this complexity and magnitude requires full -time surveillance independant of the contractors and an • occasional visit from myself. I would greatly appreciate your informing the appropriate decision makers of my request and as usual, I will make myself as available as humanly possible. In regards to the Plan Review submittal and review by the State of MN Building Code Divisions and the architects, I would appreciate being included in the original sketch plan meeting, and the pre -job meetings at the state level, so I may fully prepare. Thank you, CITY O ";1 Y v � #107 James G. Marka Building Official JGM/pv cc: Phil Graves, Hutchinson Hospital Board Tom Joacham, State of HN Bldg. Code Div. Gary D. Plotz, City Administrator Mayor and City Council George F. Field, Fire Marshal 40 Brad Beans, Fire Chief HUTCHINSON FIRE DEPARTMENT REGULAR MEETING Monday, December 4, 1989 The meeting opened at 8:00 p.m. Gary reported everything is in order for the dance. FOR YOUR INFORMIAT10i', Jim Brodd reported on Mike Schuetze. He will be investigated during the next month. The truck committee reported the tanker will done by the end of December. The following bills and runs were read: GENERAL ACCOUNT Woods Painting 45.00 U.S. Postmaster 25.00 Scott Powell 200.00 Total $270.00 RURAL ACCOUNT city of Hutchinson $810.00 CITY ACCOUNT Wes e I y Pharmacy 2.29 Hutch Fire & Safety 177.77 £180.06 RUNS 1112 ShopKo 11/15 City Garage 11,4 Dalbec 11117 Smith 11/7 Food and Fuel 11/18 Valley Vista 11/8 Hutch Mfg 11/20 Drill 11/9 10 -52 11/26 Tom Thumb 11/10 10 -52 11127 3M 11/10 Radunz 11/28 Carols Cafe 11/13 Drill 11/14 10 -52 11/15 Valley Vista The motion was made and seconded to allow bills and runs. Motion passed. Motion was made and seconded to pay the treasure and secretary. The motion passed. gave Fenske was voted on to the Regular Dept. for his one year probation. l__J ELECTIONS CHIEF Brad Emans 1ST ASST. CHIEF Randy Redman 2ND ASST. CHIEF Steve Schramm CITY CAPT. Jim Popp LADDER CAPT. Gary Forcier RURAL CAPT. Craig Reiner RESCUE CAPT. John Reynolds CITY LT. Bob Vierya LADDER LT. Joe Drahos RURAL LT. Tom Pessek RESCUE LT. Craig Powell SECRETARY Jamie Emans TREASURER Gary Henke 0 lloticn was made and seconded to destroy the ballots. The motion passed. The kids Christmas Party will be on Sunday, December 17, 1989, at 1:00 p.m. Meeting adjourned at 9:30 p.m. Jamie Emans Secretary • HUTCHINSON FIRE DEPARTMENT OFFICER MEETING Monday, December 11, 1989 The meeting opened at 9:20 p.m. FOR YOUR INFORMATIr Randy reported that we are going to try to certify everybody for Fire Fighter II. Butch and Brad reported that George Field will be working for the Fire Chief and the department and will be located in the Fire Station. Also the downstairs meeting room will be turned into offices. The meeting adjourned at 10:00 p.m. Jamie Emans Secretary 41 HUTCHINSON FIRE DEPARTMENT REGULAR. MEETING Monday, January 8, 1990 FOR YOUR INFORNIATIC . The meeting opened at 8:30 p.m. �i The Fireman's Banquet is set for March 17 at the Crow River Country Club. The new Rural Tanker has been delivered and everything looks good. Bids will be let out for the old 234. It was decided not to serve lunch during the winter meetings. The following bills and runs were read: CITY ACCOUNT Hutch Tech College 288.00 Allen Office 25.65 Jubilee Foods 13.40 Allen Office 33.20 Ideal Shoe Shop 20.00 Jerabek Machine Shop 35.80 Hager Jewelry 3.46 HCI 86.33 Hutch Med. Ctr. 400.00 Olson Locksmith 33.50 Two -Way Conn 140.00 Hutch Fire & Safety 10.15 Hutch Fire & Safety 167.95 Hillyard Floor Care 20.80 Hillyard Floor Care 120.00 Hutch Med Ctr 200.00 Clarey's Safety Equip. 269.00 MN State Fire Chief Assn 115.00 3 -0 Fire Apparatus 333.41 ISFSI 60.00 Standard Printing 93.23 MN St. Fire Chief Assn. 130.00 Hutch Wholesale 3.70 CMFRA 20.00 14 19.20 Motorola 803.51 14 11 13.88 Hutch Wholesale 316.60 Motorola 3,495.33 43.00 Mid - Central 102.98 9.59 Mid- Central 18.50 " 20.02 Hutch Fire & Safety 10.90 " 9 Hutch Fire & Safety 175.57 43.00 Coast to Coast 27.97 -5.76 Clarey's Safety Equip 67.00 Hutch Med Ctr 200.00 Olson's Locksmith 50.50 Wesley Pharmacy ,89 Sid's Food's 2.28 Allen Office 61.58 Brinkman Studio 13.28 McLeod County 17.00 UBC 63.18 Total $ 8,202.06 GENERAL ACCOUNT Jamie Emans 100.00 Hutch Telephone Co. 352.90 Carr Flowers 12.50 Hager Jewelry 27,20 U.S. Postmaster 900.00 Carr Flowers 53.00 Kandiyohi Fire Dept. 40.00 Larry Thompson 50.00 Jon Otteson Photo. 763.00 Bruce Precht 50.00 Hager Jewelry 5.25 Sid's Foods 2.05 Ink Spots 645.85 Total $ 3,001.75 • RURAL ACCOUNT Ideal Shoe Shop 20.00 Jim Brodd 26.25 Jamie Emans 100.00 John Reynolds 8.75 Gary Henke 100.00 Ed Homan 6.00 Hutch Wholesale 5.76 Larry Thompson 6.75 Engle Mfg. 28,396.00 Bruce Precht 20.00 • City of Hutchinson 21,336.00 Jamie Emans 42.25 City of Hutchinson 840.00 Orlin Henke 42.25 Orlin Henke 27.25 Hutch Wholesale 75.00 Brad Emans 20.25 City of Hutchinson 2,148.00 Randy Redman 10.50 Total $ 53,231.01 RUNS 1212 10 -52 12/15 Dry Dock 12/3 Hospital 12/16 Radtke 12/4 Drill 12/18 Holm 12/10 Inselman 12/19 Nepsund 12/10 Dakota Rail 12/21 Bridge Fire 12111 Drill 12122 Goebels 12/12 Larson Builder 12127 Reiner 12/12 Burns Manor Brownton Fire Dept. dance January 13, at Lake Marion. Plato Fire Dept. dance, January 19, at Plato. Glencoe Fire Dept. dance, January 26, at Glencoe. Regional meeting at New Auburn on January 22, 1990 Mike Schuetze was voted on to the reserve. 11 It was discussed and decided the 232 Truck Committee should come up with some ideas what to do with it. A motion was made and seconded to pay for active firemen's steaks on February 5th. A motion was made and seconded to send $50.00 to the Mike Hogan Family. It was discussed and decided to leave it up to the Town Board members if they want to charge for their equipment to burn buildings down in the rural areas. The Town Board meeting will be held on February 15 at 8:00 p.m. A motion was made and seconded to pay the treasurer $400.00 and the secretary $200.00. The motion passed. A motion was made and seconded to cut off the $50.00 per year for the Fire Police. The motion passed. Every member of the department was issued a copy of S.O.P. Meeting adjourned at 9:50 p.m. • Jamie Emans Secretary FOR YOUR INFORMATIOr HUTCHINSON FIRE DEPARTMENT OFFICER MEETING Monday, January 15, 1990 The meeting opened at 9:10 p.m. A vote was taken by Captains and Lieutenants and thy decided to use 234 as a Mutual Truck. The meeting adjourned at 10:00 p.m. Jamie Emans Secretary is 1 0