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cp08-28-1990 cI-; IJ TCH I NS 0iv1 CITY WEEK O F August_26 l 0 . September } t fi' ..i mJ V SUNDAY -26- VIEDNESDAY -29- 10:00 A.M. - Directors Me at City Hall 5:00 P.M. - Park & Recreatio Board Meeting at Library Conference Room THURSDAY -30- Noon - Nursing Home Board Meeting at Burns Manor MONDAY -27- 1:00 P.M. - Utilities Commissiol Meeting at Utilitie 8:00 P.M. - Airport Commission Meeting at City Hall FRIDAY -31- TUES W -28- 7:30 P.M. - City Council Meeting at City Hall SATURDAY -1- VACATION /CONFERENCE KEN MERRILL - Aug. 27 -28 STEVE MADSON - Aug. 29 -31 Aug. 23 - Sept. 3, 1990 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 28, 1990 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Dan Cloeter, Our Savior's Lutheran Church 3. Consideration of Minutes - Regular Meeting of August 14, 1990 and Reconvened Meeting of August 16, 1990; Bid Opening of August 8, 1990 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - July 1990 2. 3. 0 4. Action 5. Public None Planning Commission Minutes - July 17, 1990 Airport Commission Minutes - August 13, 1990 Hospital Board Minutes - July 17, 1990 - Motion to order report and minutes filed Hearing - 8:00 P.M. 6. Communications Requests And Petit'ons (a) Presentation of 1989 City Financial Statement And Management Letter By Larry Jacobson of Charles Bailly & Co. Action - (b) Discussion of Purchase of City Property (Part of Tree Dump) By Cenex Action - (c) Review of Dental And Health Insurance By Insurance Consultant Mark Flaten 0 Action - 1 CITY COUNCIL AGENDA - AUGUST 28, 1990 0 (d) Consideration of Request By Aquaria Pets To Conduct Sidewalk Sale During Arts And Crafts Festival Action - Motion to reject - Motion to approve 7. Resolutions And Ordinances (a) Ordinance No. 90 -24 - Standards for Temporary Location Recyclable Material Collection Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 90 -25 - (Change Orders /Contracts for Hospital Project) Action - Motion to reject - Motion to waive second reading and adopt (c) Resolution No. 9315 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 9320 - Resolution Of Intent To Study Feasibility Of Consolidated Communications System Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9321 - Resolution Establishing Intent To Participate In Multi- Jurisdictional Drug Task Force Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Rejecting Project No. 90 -06, Letting No. 5, Illinois And Florida Streets Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution i 2 • CITY COUNCIL AGENDA - AUGUST 28, 1990 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Service Contract Renewal with Fischer Porter Co. for Wastewater Treatment Facility Action - Motion to reject - Motion to approve renewal (c) Consideration of Tax Levy Review And Setting Tax Levy for 1991 Action - Motion to reject - Motion to approve and adopt Resolution No. 9316 (d) Consideration of Setting Truth In Taxation Public Hearing Date for 1991 City Tax Levy Action - Motion to reject - Motion to approve date . (e) Consideration of Entering Into Contract for Crow River Dam Phase III Services with Barr Engineering Co. for Operation And Maintenance Plan, Hazard Classification Reduction Action - Motion to reject - Motion to approve and enter into contract (f) Consideration of Purchase of Pro Plow Action - Motion to reject - Motion to approve purchase (g) Consideration of Application for On -Sale Intoxicating Liquor License for Arthur Saar, dba Velvet Coach Action - Motion to reject - Motion to set public hearing for September 11, 1990 (h) Consideration of Proposal By Short Elliott Hendrickson for Renovation of Upper Two Floors of Hutch Hotel Action - Motion to reject - Motion to approve 3 CITY COUNCIL AGENDA - AUGUST 28, 1990 (i) Consideration of Conditional Use Permit Requested By Marvin Willhite with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution No. 9317 (j) Consideration of Variance Requested By Marvin Willhite with Unfavorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (k) Consideration of Variance Requested By Omar Collis, Mike's Mobil Station with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and adopt Resolution No. 9318 (1) Consideration of Variance Requested By Randy Nordling with Favorable Recommendation of Planning Commission • Action - Motion to reject - Motion to approve and adopt . Resolution No. 9319 (m) Consideration of Annual Review of Conditional Use Permit for Portable Buildings At Hutchinson Technical College with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (n) Consideration of Preliminary And Final Plat of Lot Split In Woodview Acres Requested By Roxanne Kokesh (Two Mile Radius) with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to refer to County (o) Consideration of Lot Split In Santelman's Second Addition Requested By Ken Santelman with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve r� 4 0 CITY COUNCIL AGENDA - AUGUST 28, 1990 (p) Consideration of Annexation Proceedings for Hutchinson Devco (WalMart) with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve and refer to Municipal Board (q) Consideration of Completed Comprehensive Plan with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve 10. Miscellaneous (a) Communications from City Administrator 11. Claims. Anpropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment u 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 1990 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: Finance Director Ken Merrill, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Tim Engel. 3. MINUTES The minutes of the regular meeting of July 24, 1990 were approved as amended. The minutes of the meeting of December 28, 1989 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JULY 1990 2. PARK & RECREATION BOARD MINUTES - MAY 30, 1990 3. HOSPITAL BOARD MINUTES - JUNE 19 & JULY 10, 1990; JOINT BOARD MINUTES OF JULY 11, 1990 (b) GAMBLING DEVICES LICENSE FOR MILITARY ORDER OF THE COOTIES (V.F.W.) (c) APPOINTMENTS TO BOARDS: 1. H.R.A. - SHIRLEY WASS 2. LIBRARY BOARD - PAUL BERG The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to order the report and minutes filed, issue license and ratify appointments. 5. PUBLIC HEARING - 8:00 P.M. - - - - -- - - - - --- - - - -- - - -- (a) INTOXICATING LIQUOR LICENSE FOR GHASSAN ( "GUS ") MAZAID KHWICE AT 101 PARK PLACE, DBA THE UNDERGROUND BAR & GRILL There being no one requesting to be heard, the public hearing was closed on a motion by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried. CITY COUNCIL MINUTES - AUGUST 14, 1990 Motion was made by Alderman Torgerson to approve the request and issue license. Motion was seconded by Alderman Mlinar and carried unanimously. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY HUTCHINSON AMBASSADORS FOR ALL CONCESSION RIGHTS IN DOWNTOWN AREA SEPTEMBER 14 -15 FOR ARTS AND CRAFTS FESTIVAL The motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to approve the request. (b) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE, FIRST AVENUE BETWEEN HASSAN AND MAIN, AND PARKING LOT BEHIND 101 PARK. PLACE FOR ARTS AND CRAFTS FESTIVAL SEPT. 14- 15 The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve the request. (c) DISCUSSION BY JOHN REYNOLDS REGARDING CRUISING ORDINANCE Mr. Reynolds addressed the council, stating he believes the cruising ordinance is unfair and ineffective and lends itself to selective enforcement against youth. Mayor Ackland summarized the background of the ordinance, stating that it was adopted in response to citizen complaints and with the advice of a citizens' committee. At the same time, the youth center (Dry Dock) was established to provide youth a place for activities. The Mayor cited traffic data showing sharply decreased traffic in the restricted area. After further discussion Mr. Reynolds was advised that the procedure for changing an ordinance is to obtain citizens' signatures on a petition for a referendum. Lori Reynolds stated she is 20 years old and there is nothing for her to do in Hutchinson, therefore she cruises Main Street, although she has received a citation for doing so. Barb Chaffee asked whether there are statistics concerning the number of individuals on Main Street sidewalks during the evenings, before and after the ordinance. Police Chief Madson stated the numbers have not changed considerably, but there may be more now, and perhaps more litter. Mayor Ackland stated there is no easy answer to the cruising problem and that the council will continue to address it. CITY COUNCIL MINUTES - AUGUST 14, 1990 0 (d) DISCUSSION OF TRANSIT VEHICLE City staff reported that the MN /DOT transit project manager is concerned that any new transit vehicle comply with the equal access laws for riders with disabilities. The new vehicle should have a wheelchair lift. A van with lift would seat only 9 passengers, which may not be sufficient at all times. After discussion, the motion was made by Alderman Torgerson to authorize bidding for a new 17- passenger handicapped accessible bus similar to the one purchased in 1989. Motion was seconded by Alderman Mlinar and carried unanimously. (e) REQUEST FOR SIDEWALK IMPROVEMENT ON NORTH MAIN STREET After discussion, Engineering Director Rodeberg was directed that there would be no action on this until 1991. 7. RESOLUTIONS AND ORDINANCES ----- -- -- -- - -- ---- - - - - -- (a) ORDINANCE NO. 90 -23 - ORDINANCE FOR REMOVAL OF DANGEROUS BUILDINGS AND HOUSING CODE is Motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unaminously, to waive second reading and adopt amended ordinance. (b) ORDINANCE NO. 90 -24 - STANDARDS FOR TEMPORARY LOCATION RECYCLABLE MATERIAL COLLECTION Jim and Sherry Henning, Henning Metal, commented on portions of the ordinance and asked that changes be made regarding distance from adjacent property lines and equipment safety. After discussion , a motion was made by Alderman Erickson to amend the ordinance. Motion was seconded by Alderman Torgerson and carried unanimously. Motion was made by Alderman Torgerson to waive reading of the amended ordinance and set second reading for August 28, 1990. (c) RESOLUTION NO. 9305 - RESOLUTION FOR PURCHASE Motion was made by Alderman Lenz to waive reading and adopt Resolution. Motion was seconded by Alderman Mlinar and carried unanimously. 0 (d) RESOLUTION NO. 9306 - RESOLUTION SETTING ELECTION, LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE STATE PRIMARY AND GENERAL ELECTION. CITY COUNCIL MINUTES - AUGUST 14, 1990 Motion was made by Alderman Torgerson to waive reading and adopt Resolution. Motion was seconded by Alderman Mlinar and carried unanimously. (e) RESOLUTION NO. 9307 - RESOLUTION SETTING INTEREST RATE FOR ASSESSMENT ROLLS ADOPTED IN 1990 Motion was made by Alderman Mlinar, seconded by Alderman Lenz and carried unanimously to set the interest rate at 6.6 %. S. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF HIRING B.R.A. & A. ENGINEERING FIRM TO REPLACE FRONT ENTRANCE AT CIVIC ARENA Finance Director Merrill reported that Korngeibel Architecture has asked for the opportunity to bid on the project. It was discussed that R.R.A. &A. has done a 5 year proposal, has engineering skill, and is familiar with the design problems in the building. Motion was made by Alderman Torgerson, seconded by Alderman Mlinar, and approved unanimously to hire B.R.A. & A. for the project. (b) CONSIDERATION OF INCREASE OF BOD ALLOTMENT TO 3M Motion was made by Alderman Mlinar, seconded by Alderman Lenz and carried unanimously to authorize the increase. (c) CONSIDERATION OF CHANGE ORDER REQUEST FOR HOSPITAL PROJECT Attorney Anderson recommended treating the matter as an Ordinance rather than as a Resolution. Motion was made by Alderman Torgerson, seconded by Alderman Erickson and carried unanimously to approve the request and waive first reading and set second reading of Ordinance No. 90 -25 for August 28. (d) CONSIDERATION OF VEHICLE REPLACEMENT FOR POLICE DEPARTMENT Motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously to approve and advertise for bids for a squad car. CITY COUNCIL MINUTES - AUGUST 14, 1990 It was discussed that the Citation would be kept for use within the city by the police- school liaison officer for the present. A vehicle comparable to the one purchased for the fire marshall (new or used) would be obtained for the police investigator's use. Motion was made by Alderman Torgerson, seconded by Alderman Lenz and carried unanimously to authorize purchase of a vehicle for the police investigator. (e) CONSIDERATION OF REQUEST FROM HASSAN VALLEY LODGE TO HAVE LOADING AND UNLOADING ZONE SPOT ON SIDE OF BUILDING AT SECOND AVENUE Motion was made by Alderman Erickson, seconded by Alderman Torgerson and carried unanimously to approve the request. (f) CONSIDERATION OF ADDENDUM NO. 1 TO SUBDIVISION AGREEMENT FOR WAGNER DEVELOPMENT CORPORATION PLAT IN REGARDS TO PLAT NO. 2. (REPLAT) After discussion, Addendum No. 1 was approved on a motion by Alderman Mlinar, seconded by Alderman Lenz and carried unanimously. (g) CONSIDERATION OF AWARDING BIDS FOR 1990 G.O. IMPROVEMENT BONDS AND G.O. MEDICAL FACILITIES BONDS Bond consultant Bill Fahey recommended approval of the bids. He explained the city's bond rating and the pursuit of methods to lower interest rates. Motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 9309 relating to G.O. Improvement Bonds. Motion carried unanimously. Motion was made by Alderman Mlinar, seconded by Alderman Erickson, to waive reading and adopt Resolution No. 9310 relating to G.O. Medical Facilities Revenue Bonds. Motion carried unanimously. (h) CONSIDERATION OF PROPOSED LETTER FOR EXECUTION DATED AUGUST 2, 1990 REGARDING SHOPKO SITE PURCHASE AGREEMENT The letter was approved on a motion by Alderman Erickson, seconded by Alderman Mlinar and carried unanimously. (i) CONSIDERATION OF PROPOSED 1991 IMPROVEMENT PROJECTS • Engineering Director Rodeberg reviewed the proposed projects, for discussion only. CITY COUNCIL MINUTRES - AUGUST 14, 1990 (>) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR LETTING NO. 14, PROJECT NO. 90 -24 Motion was made by Alderman Mlinar, seconded by Alderman Lenz and carried unanimously to approve the roll preparation and hold hearing on September 11. Motion was made by Alderman Lenz, seconded by Alderman Torgerson and carried unanimously to waive reading and adopt Resolutions No. 9311, 9312, 9313 and 9314. (k) CONSIDERATION OF GOALS FOR CROW RIVER TASK FORCE AND APPOINTMENT OF TASK FORCE MEMBERS. Mayor Ackland reported the task force has met informally and has goals established. The task force appointments were ratified on a motion by Alderman Torgerson, seconded by Alderman Lenz and carried unanimously. (1) CONSIDERATION OF SUPPLEMENTAL AGREEMENT FOR PHASE I PROJECT BETWEEN SHOPKO STORES, TWIN CITY TESTING CORP. AND CITY OF HUTCHINSON Motion was made by Alderman Mlinar, seconded by Alderman Erickson, and carried unanimously to approve and enter into agreement. (m) CONSIDERATION OF I -C1 ZONING ALONG HWY. 22 FOR LOTS 16, 17 & 18 Motion was made by Alderman Erickson, seconded by Alderman Torgerson, and carried unanimously to approve and refer to the Planning Commission for public hearing. (n) CONSIDERATION OF SUPPLEMENTAL AGREEMENT FOR LETTING NO. 5, PROJECT 90 -07, IN CLIFTON HEIGHTS AREA Motion was made by Alderman Erickson, seconded by Alderman Lenz and carried unanimously, to approve the agreement. 10.MISCELLANEOUS (a) COMMUNICATIONS FROM FINANCE DIRECTOR Finance Director Merrill reported that a quote concerning the feasibility for hotel renovation has not yet been received from SEH. E. CITY COUNCIL MINUTES - AUGUST 14, 1990 He reported that McLeod County has ordered tote boxes for city residents for recyclables and that the county wants to know if the city wants its logo printed in the boxes in addition to the county identification. No action was taken to add the logo. Mayor Ackland commented on the cost of the boxes and questioned the number ordered. (b) COMMUNICATIONS FROM ALDERMAN TORSERSON Alderman Torgerson stated that the Gopher Campfire Club is interested in purchasing the City's portable steamer. It could be transferred for $1.00, with the city having the first chance to buy it back if it were no longer needed. Approval of the sale was made on a motion by Alderman Torgerson, seconded by Alderman Lenz, and carried unanimously. (c) COMMUNICATIONS FROM ALDERMAN ERICKSON Alderman Erickson reported that he has been asked to have the city consider dedicating a park to Officer Mike Hogan. The suggestion is to be forwarded to the Park and Recreation Board. (d) COMMUNICATIONS FROM CITY ATTORNEY BARRY ANDERSON Attorney Anderson reported on the bids received for hospital construction. The apparent low bidder did not acknowledge the addendum which changed the scope of the work. The second low bidder did acknowledge the addendum. Attorney Anderson recommended that the bid be awarded to the second low bidder, Laraway Roofing. After discussion, motion was made by Alderman Erickson, seconded by Alderman Torgerson, to award bid to Laraway Roofing. Motion was carried unanimously. Attorney Anderson reported he has discussed assessments in Clifton Heights with certain property owners who believe there would be no benefit from improvements on their property and who would oppose assessment at this time. The attorney recommends the City impose no assessment now, but that an agreement be drawn up so that in the event of future improvements, the assessment question would be reconsidered. Attorney Anderson reported that the Council will need to meet on Thursday, August 16, to act on documents relating to the extensive environmental work on the Shopko site. He recommended that the August 14 meeting be continued to 11:00 a.m. on August 16. CITY COUNCIL MINUTES - AUGUST 14 1990 (e) COMMUNICATIONS FROM ENGINEER JOHN RODEBERG Engineer Rodeberg reported on progress on repair of the Crow River dam. He presented information on costs of the repair. After discussion, motion was made by Alderman Torgerson, seconded by Alderman Lenz and carried unanimously to approve Phase A improvements. 11. CLAIMS, APPROPF.IATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Motion was made by Alderman Torgerson, seconded by Alderman Mlinar and carried unanimously to approve claims and authorize payment from appropriate funds. 12. ADJOURNMENT The meeting was continued until 11:00 a.m. Thursday, August 16, 1990 on a motion by Alderman Torgerson, seconded by Alderman Mlinar, and carried unanimously. \_J 0 9 MINUTES RECONVENED MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 1990 /THURSDAY, AUGUST 16, 1990 The meeting was reconvened at 11:00 a.m. by Mayor Ackland. The following were present: Mayor Paul Ackland, Aldermen Marlin Torgerson, Craig Lenz and Don Erickson. Also present: Finance Director Ken Merrill, City Engineer John Rodeberg and City Attorney G. Barry Anderson. A. SHOPKO MATTERS City Attorney Barry Anderson reported extensive discussions with Shopko legal representatives concerning testing for ground water concerns. The documents are not yet in satisfactory form. He recommended a special meeting for Wednesday, August 22, at 12 o'clock noon to take final action. B. APPROVAL OF CLOSING SIDEWALK AT IOOF LODGE (BROWN FLORAL) Approval was given on a motion by Alderman Torgerson, seconded by Alderman Lenz, and carried unanimously. C. APPROVAL OF ESTIMATED ENGINEERING COSTS FOR HUTCHINSON DAM - CONSTRUCTION PHASE B Engineer Rodeberg reported that it would be necessary to add some gate work to the Phase A improvements previously approved. Motion was made by Alderman Lenz, seconded by Alderman Erickson, to approve the gate work portion of Phase B dam improvements. Motion carried unanimously. D. RESCINDING OF MOTION ON SELLING STEAMER After discussion, the action to sell the City's small steamer to Gopher Campfire was rescinded on a motion by Alderman Torgerson, seconded by Alderman Lenz and carried unanimously. E. CALLING OF A SPECIAL MEETING Motion was made by Alderman Lenz to hold a special City Council meeting on Wednesday, August 22, 1990 at 12 o'clock noon. Motion was seconded by Alderman Torgerson and carried unanimously. F. ADJOURNMENT Meeting was adjourned at 11:30 a.m. on a motion by Alderman Torgerson, seconded by Alderman Erickson and carried unanimously. 0 MINUTES BID OPENING TUESDAY, AUGUST 14, 1990 Finance Director Kenneth B. Merrill called the bid opening to order at 3:30 P.M. Also present were Mayor Paul L. Ackland, Hospital Fi- nance Director Frank Seivert, Bond Consultant Bill Fahey and Acting Secretary Hazel Sitz. The following bids were opened: $2,110,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1990 INTEREST RATE • Cronin & Company, Inc. $913,205.00 6.7320 Dain Bosworth, Inc. 915,190.75 6.746707 FBS Investment Services, Inc. 890,377.50 6.5637 $3,125,000 GENERAL OBLIGATION MEDICAL FACILITIES REVENUE BONDS, SERIES 1990A Cronin & Company, Inc. $3,405,975.00 7.14715 Dain Bosworth, Inc. 3,419,987.50 7.17655 Prudential -Bache Capital Funding 3,444,644.90 7.2282 FBS Investment Services, Inc. 3,357,372.50 7.0451 Norwest Investment Services, Inc. $3,150,000 G.O. TAXABLE MEDICAL FACILITIES REVENUE BONDS, SERIES 1990 Cronin & Company, Inc. $4,931,825.00 9.9905 FBS Investment Services, Inc. 4,895,060.63 9.9160 Norwest Investment Services, Inc. The bids were referred to Bill Fahey for review and recommendation at the August 14, 1990 Council meeting. The bid opening adjourned at 3:50 P.M. '51 JULY CITY OF HUTCH_NSON FINANCIAL STATEMENTS - 1990 JULY E NUE REPORT - GENERAL FUND JULY YEAR TO ADOPTED BALANCE PERCENTAGE E 154,200.00 ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 498,101.73 1,518,179.00 1,020,077.27 32.8% LICENSES (177.99) 8,024.01 18,950.00 10,925.99 42.3% PERMITS AND FEES 9,891.18 77,877.56 91,300.00 13,422.44 -85.3% INTER- GOVERNMENT REVENUE 905,772.45 1,015,054.01 1,476,380.00 461,325.99 68.8% CHARGES FOR SERVICES 35,624:09 272,192.71 532,699.00 260,506.29 51.1% FINES & FORFEITS 4,392.46 26,530.11 45,500.00 18,969.89 58.3% MISCELLANEOUS REVENUE 11,585.95 109,810.93 122,600.00 12,789.07 89.6% CONTRIBUTIONS FROM OTHER FUNDS 500.00 165,490.00 426,000.00 260,510.00 38.8% REVENUE FOR OTHER AGENCIES 717.03 863.84 250.00 (613.84) 345.5% TOTAL 968,305.17 2,173,944.90 4,231,858.00 2,057,913.10 51.4% EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 7,085.96 27,788.85 36,476.00 8,687.15 76.2% CITY ADM. /CITY CLERK 12,023.27 94,832.38 154,200.00 59,367.62 61.5% ELECTIONS 25.00 2,877.31 7,230.00 4,352.69 39.8% FINANCE 13,273.87 151,523.11 237,955.00 86,431.89 63.7% MOTOR VEHICLE 5,783.01 44,049.06 70,835.00 26,785.94 62.2% ASSESSING 0.00 0.00 20,700.00 20,700.00 0.0% L GAL 3,129.50 23,075.28 41,000.00 17,924.72 56.3% NING 260.50 5,040.16 7,800.00 2,759.84 64.6% TlY HALL 3,439.38 22,577.02 43,021.00 20,443.98 52.5% RECREATION BUILDING 5,682.93 27,970.07 58,382.00 30,411.93 47.9% POLICE DEPARTMENT 91,955.23 618,062.11 914,916.00 296,853.89 67.6% FIRE DEPARTMENT 10,077.19 61,241.90 109,560.00 48,318.10 55.9% SCHOOL LIAISON OFFICER 3,042.64 10,650.61 25,213.00 14,562.39 42.2% BUILDING INSPECTION 7,214.06 40,282.59 64,493.00 24,210.41 62.5% EMERGENCY MANAGEMENT 338.66 399.41 7,698.00 7,298.59 5.2% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.0% FIRE MARSHALL 3,504.80 28,141.84 47,965.00 19,823.16 58.7% ENGINEERING 19,662.52 133,771.51 234,057.00 100,285.49 57.2% STREETS & ALLEYS 33,501.47 209,078.46 399,123.00 190,044.54 52.4% STREET MAINTENANCE A/C 4,473.31 41,742.51 73,100.00 31,357.49 57.1% LIBRARY 723.28 48,799.39 68,996.00 20,196.61 70.7% SENIOR CITIZEN CENTER 3,891.47 45,144.08 81,291.00 36,146.92 55.5% PARK /REC. ADMIN. 8,496.58 59,570.97 99,496.00 39,925.03 59.9% RECREATION 27,833.39 91,057.19 159,947.00 68,889.81 56.9% CIVIC ARENA 8,119.53 74,271.76 109,753.00 35,481.24 67.7% PARK DEPARTMENT 44,271.52 241,078.82 428,262.00 187,183.18 56.3% CEMETERY 4,315.85 25,257.93 51,708.00 26,450.07 48.8% COMMUNITY DEVELOPMENT 4,780.16 23,221.62 32,170.00 8,948.38 72.2% CELEBRATE 1990 GRANT 0.00 456.30 0.00 (456.30) ERR DEBT SERVICE 1,500.00 17,500.00 53,287.00 35,787.00 32.8% AIRPORT 10,505.92 190,007.46 53,387.00 (136,620.46) 355.9% TRANSIT 9,212.71 61,944.28 129,784.00 67,839.72 47.7% 0 GY COUNCIL 0.00 2,837.63 14,642.00 11,804.37 19.4% S. .D.P. COORDINATRO 13,124.53 161,111.63 33,589.00 (127,522.63) 0.0% UNALLOCATED 46,720.80 188,997.93 361,570.00 172,572.07 52.3% TOTAL 407,969.04 2,774,361.17 4,231,856.00 1,457,494.83 65.6% 1990 JULY JULY ENTERPRISE FUNDS �ENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE USED MONTH DATE ACTUAL BUDGET REMAINING LIQUOR SALES 34,303.52 236,435.57 65,668.44 435,000.00 151,000.00 198,564.43 85,331.56 54.4% 43.5% WINE SALES 9,996.38 68,301.59 409,996.68 701,400.00 291,403.32 58.5% BEER SALES ) BEER DEPOSITS 4(581.35 25,210.75 40,895.00 15,684.25 MISC. SALES 1,090.39 4,180.12 6,500.00 2,319.88 64.3% INTEREST REFUNDS & REIMBURSEMENTS (461.97) (98.00) (461.97) (429.47) 0.00 (2,100.00) 461.97 (1,670.53) CASH DISCOUNTS TOTAL 117,598.55 739,080.53 1,332,`695.00 593,614.47 55.5% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 12,161.72 85,135.51 140,959.00 55,823.49 727.07 60.4% 74.0% SUPPLIES, REPAIR & MAINTENANCE 60.08 3,138.90 2,072.93 23,404.63 2,800.00 37,200.00 13,795.37 62.9% OTHER SERVICES & CHARGES 0.00 702.59 6,000.00 5,297.41 11.7% MISCELLANEOUS 0.00 208.00 0.00 (208.00) 0.0% CAPITAL OUTLAY 0.00 0.00 110,000.00 110,000.00 0.0% TRANSFERS COST OF SALES 85,371.64 570,799.11 1,017,400.00 446,600.89 56.1% o p ER 0.00 0.00 (3,200.00) (3,200.00) 0.0% 100,732.34 682,322.77 1,311,159.00 628,836.23 52.0% TOTAL REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 0.00 38,336.70 0.00 299,268.12 0.00 516,400.00 0.00 217,131.88 0.0% 58.0% WATER SALES WATER METER SALES 555.00 2,025.00 6,500.00 4,475.00 31.2% 58.7% REFUSE SERVICES 32,795.04 259,055.26 441,203.00 0.00 182,147.74 (17,117.30) REFUSE SURCHARGE 2,823.99 127,033.36 17,117.30 868,755.90 1,388,400.00 519,644.10 62.6% SEWER SERVICES PENALTY CHARGES 1,000.15 8,113.16 11,000.00 2,886.84 0.0% 34.7% INTEREST EARNED 3,242.09 55,516.54 160,000.00 0.00 104,483.46 (34,020.00) S C 0 R E 0.00 324.83 34,020.00 1,529.61 8,000.00 6,470.19 0.0% REFUNDS & REIMBURSEMENTS 700.00 9,247.88 2,000.00 (7,247.88) 462.4% OTHER 206,811.16 1,554,648.97 2,533,503.00 978,854.03 61.4% TOTAL EXPENSE REPORT - WATER SEWER /FUND FUSE 56,073.82 307,972.92 452,300.00 144,327.08 68.1% 28,405.97 344,888.44 1,019,479.00 674,590.56 33.8% TER 65,201.48 791,109.70 1,658,117.00 867,007.30 47.7% SEWER WASTE TREATMENT PLANT CONSTRUCT. 1,989.84 0.00 (1,989.84) 149,681.27 1,445,960.90 3,129,896.00 1,683,935.10 46.2% TOTAL JULY • REVENUE REPORT MEMBERSHIPS ADMISSIONS VIDEO GAMES POP CANDY CHIPS, ETC. INTEREST BLDG RENTS FUND RAISERS CONTRIBUTIONS TOTAL EXPENSE REPORT PERSONEL SERVICES OPERATING SUPPLIES OTHER SERVICES & CHARGES MISCELLANEOUS • CAPITAL OUTLAY TOTAL YOUTHCTR 15 DATES CITY OF HUTCHINSON FINANCIAL REPORT - 1 990 JULY ENTERPRISE YOUTH CENTER 61.0% 1,331.97 11.2% JULY YEAR TO 31,525.17 BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED 10.00 280.00 2,000.00 1,720.00 14.0% 52.00 2,779.00 7,200.00 4,421.00 38.6% 800.00 800.00 0.0% 28.75 902.24 3,600.00 2,697.76 25.1% 47.70 546.62 3,600.00 3,053.38 15.2% 129.28 1,843.62 1,200.00 (643.62) 153.6% 9.42 137.86 1,000.00 862.14 13.8% 0.00 0.00 0.00 5,000.00 40,500.00 48,000.00 7,500.00 84.4% 5,277.15 47,094.34 67,400.00 20,305.66 69.9% 2,001.67 193.88 2,296.21 0.00 0.00 4,491.76 15,089.70 1,700.07 20,328.43 168.03 591.60 37,877.83 27,803.00 6,800.00 33,300.00 1,500.00 69,403.00 12,713.30 54.3% 5,099.93 25.0% 12,971.57 61.0% 1,331.97 11.2% (591.60) 31,525.17 54.6% ATTENDANCE JULY Y.T.D 220 5,265 • • • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 17, 1990 1. CALL TO ORDER The meeting w at 7:30 p.m. with Lenz, Dean Wood, Members absent: Building Official Rodeberg. 2. MINUTES as called to order by Vice Chairman Clint Gruett the following members present: Tom Lyke, Craig Roland Ebent and Vice Chairman Clint Gruett. E1Roy Dobratz and Bill Craig. Also Present: Jim Marka and Director of Engineering John Mr. Lenz made a motion meeting dated Tuesday, June motion carried unanimously. 3. PUBLIC HEARINGS to approve the minutes of the regular 19, 1990. Seconded by Mr. Wood the (a) CONSIDERATION OF PRELIMINARY PLAT OF SCHMIDTBAUER'S 4TH ADDITION Vice Chairman Gruett opened the hearing at 7:31 p.m, with the reading of publication # 4138 as published in the Hutchinson Leader on Thursday, July 5, 1990. The request is for the purpose of considering a preliminary plat to be known as Schmidtbauer's 4th Addition. Hr. Marlow Priebe stated he is representing Hr. Schmidtbauer and commented on the stipulations by staff. He explained the stages of development for the plat being in no more than 5 stages. City Engineer John Rodeberg commented on the plat being a well laid out plan. He also commented on the storm sewer and stated future platting to the south will get drainage from the south. Mr. Eugene Benning, 38 Century Ave., stated his concern with drainage problem in the park. City Engineer Rodeberg stated the park department realized there was a problem and that the city will work to solve this drainage problem hopefully in the 1st stage of development. Building Official Jim Marka stated the whole site is to be graded. Mr. Schmidtbauer stated the entire site would be graded. /�\ 0 HUTCHINSON PLANNING COMMISSION MINUTES 7/17/90 Hr. Ebent made a motion to close the hearing, seconded by Mr. Lyke the hearing closed at 7:44 p.m. Mr. Ebent made a motion to recommend approval to City Council with the stipulations of staff, 7 -3 -90, being addressed. Also that the park department address the drainage problem in the park by the time of site grading. Seconded by Mr. Lenz the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JUNE REDMAN Vice Chairman Gruett opened the hearing at 7:45 p.m. with the reading of publication 04139 as published in the Hutchinson Leader on Thursday, July 5, 1990. The request is for the purpose of considering a conditional use permit to allow the owner to place an office in a residence located in an R -3 zone located at Hwy 7 East. June Redman stated the R -3 zone is conducive to an office. She also commented on the parking and concrete of all parking. Discussion followed on the parking for both sites. Building Official Marka stated the city did not permit parking on Hwy 7 East. Mr. Lenz moved to close the hearing, seconded by Hr. Wood the hearing closed at 7:50 p.m. Mr. Lyke made a motion to approve the request. Seconded by Mr. Lenz the motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY PLAT AND FINAL PLAT OF REPLAT OF WAGNER DEVELOPMENT CORPORATION NO. 2 Vice Chairman Gruett opened the hearing at 7:50 p.m. with the reading of publication 04140 as published in the Hutchinson Leader on Thursday, July 5, 1990. The request is for the purpose of considering a preliminary and final plat to be known as Wagner Development Corporation No. 2. City Engineer Rodeberg explained the replat to make larger lots and that the Subdivision Agreement will need to be revised. Mr. Don Erickson commented on the plat. Mr. Ebent made a motion to close the hearing, seconded by Mr. Wood the hearing closed at 7:55 p.m. Mr. Ebent moved to recommend approval subject to staff recommendation of 7 -3 -90 which requires an addendum to the subdivision agreement and a title opinion for review by the City HUTCHINSON PLANNING COMMISSION MINUTES 7/17/90 Attorney. Seconded by Mr. Lenz the motion carried unanimously. (d) CONSIDERATION OF VARIANCE REQUESTED BY SHERMAN BUSCHOW, 7TH AVE. AND SHADY RIDGE ROAD Vice Chairman Gruett opened the hearing at 7:55 p.m. with the reading of publication #4141 as published in the Hutchinson Leader on Thursday, July 5, 1990. The request is for the purpose of considering a variance by the owner to reduce rear yard setback from 30' to 24'4" on property located at 1290 7th Ave. NW. Mr. Sherman Buschow commented on the variance and presented a revised survey asking for a rear yard setback of 23.5'. City Engineer Rodeberg commented on the drainage and the problem is now resolved. Discussion followed on staff recommendation of no hardship, the setbacks and the original proposal. There was discussion on the size of the home that could be built on the lot. Discussion followed on the peculiarity of the lot and the interpretation of the law. Building Official Marka commented on the variances granted in the past. Don Erickson commented as a neighbor not opposed to the proposal and understands the concern. He stated the rest of the area is already developed and the 12' city walkway on the south property line is not buildable. Mr. Lyke commented on the consistency on the Planning Commission in granting variances. Building Official Harka commented on the setbacks presented at the time of the first meeting. Mr. Gruett made a motion to close the hearing, seconded by Mr. Ebent the hearing closed at 8 :20 p.m. Mr. Gruett moved to deny the request due to lack of hardship. Seconded by Mr. Lyke the motion carried by a split vote. Building Official Marka called a roll call vote as follows: Mr. Lenz voted to approve, Mr. Lyke voted to deny, Mr. Gruett voted to deny, Mr. Wood voted to deny and Mr. Ebent voted to approve. 3 0 HUTCHINSON PLANNING COMMISSION MINUTES 7/17/90 (e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM DAGGETT, HUTCHINSON HANUFACTURING Chairman Craig opened the hearing at 8:20 p.m. with the reading of publication #4142 as published in the Hutchinson Leader on Thursday, July 5, 1990. The request is for the purpose of considering a conditional use permit by the owner to construct a 30'x300' building for painting and sandblasting at Hutchinson Manufacturing located on Hwy 7 West. Building Official Marka commented on his discussion with Mr. Daggett stating setbacks are the same and the building is the same as before only larger. Mr. Lenz made a motion to close the hearing, seconded by Mr. Gruett the hearing closed at 8:25 p.m. Mr. Lenz made a motion to recommend approval to City Council. Seconded by Hr. Lenz the motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF ANNUAL REVIEW OF CONDITIONAL USE PERMIT FOR PORTABLE BUILDING AT HUTCHINSON TECHNICAL COLLEGE There was discussion on the review of the proposal over so many years. Hr. Lenz moved to continue the proposal and have a representative from Hutchinson Technical College address the Planning Commission with the proposal. (b) CONSIDERATION OF ANNUAL REVIEW OF CONDITIONAL USE PERMIT FOR DANCE STUDIO ON HWY 7 WEST REQUESTED BY JEFF MUNSELL Discussion followed on the parking and traffic flow and the requirements of off - street parking and permits. Mr. Lenz moved the recommend approval contingent on the owner retaining a permit with a site plan to provide adequate hard surface parking to be completed by Fall, 1990, and presented to the Planning Commission by August. Seconded by Mr. Ebent the motion carried unanimously. (c) CONSIDERATION OF FINAL PUD OF MILLER TOWNHOUSES Mr. Lenz moved to recommend approval, seconded by Hr. Lyke the motion carried unanimously. ►r � ►.J HUTCHINSON PLANNING COM14ISSION MINUTES 7/17/90 (d) DISCUSSION TO BEGIN ANNEXATION PROCEEDINGS REQUESTED BY ATTY. PETE KASAL FOR HUTCHINSON DEVCO Withdrawn. (e) CONSIDERATION OF EXTENSION FOR MARVIN WILLHITE CONDITIONAL USE PERMIT IN 1984 FOR GARAGE ON HIGH ST. Mr. Marvin Willhite explained the proposal as presented in 1984. Building Official Marka explained the addendum to the setbacks since 1984. Discussion followed on the additional buildings in the yard. 9 Mr. Ebent moved to recommend that Mr. Willhite apply for a conditional use permit and variance to go to a public hearing in August. Seconded by Mr. Lenz the motion carried unanimously. (f) COMMUNICATION FROM STAFF Building Official Marka commented on final approval on floodplain at 3M. He state the drawings are in on the Hospital and Mr. Hornick called with his revised plan. 5. ADJOURNMENT There being no further business the meeting was adjourned at 9:05 P.M. MINUTES HUTCHINSON AIRPORT COMMISSION Monday, August 13, 1990 Meeting was called to order at 8:00 p.m. by Doug McGraw. Members present: Chairman Doug McGraw, Dave Skaar, Mayor Paul Ackland, Dennis Skaar, John Miller, and Mark Lopac. Guests present: Councilman Torgerson, John Rodeberg, Bernie Knutson, Tom Parker (Airport Mechanic), City Accountant Ken Merrill, and Ray Strege, Consulting Engineer. Ray Strege, Consulting Engineer with TKDA, gave a brief presentation concerning airport construction, preliminary procedures concerned with engineering firm selection, and basic funding procedures. Consulting fees were estimated to be $150,000 which would cover fees through the bidding stage. Motion made by Dave Skaar and seconded by John Miller to request $150,000 for consulting fees and this amount be included in the 1991 Airport Budget. Motion passed unanimously Next scheduled meeting of the airport commissioners will be at 8:00 p.m. on the 27th of August in the Council Chambers. Meeting adjourned at 10 :00 p.m. 9 Report submitted by Doug Meier 0 4 - �q- (3) HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - July 17, 1990 Large Conference Room - 5:30 PM Present: Dori Johnson, President; Rich Myers, Vice President; Diane Gilmer, Secretary; Rev. Thor Skeie, Trustee; Marlin Torgerson, Trustee; Dr. Dean Nissen, Chief of Staff Others Present: Philip G. Graves, Administrator; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Marketing; Jan Conner, Medical Staff /Quality Assurance . Coordinator; Barry Anderson, Hospital Attorney; Cathy Nevanen, Hutchinson Leader; Jeni Ingebrigtsen, KDUZ /KKJR; La Mae Maiers, Recording Secretary The regular meeting of the Hutchinson Community Hospital Board of, Directors was called to order by President Johnson at 5:40 p.m. Minutes of Past Meetings Minutes of the June 19 regular meeting, the July 10 officers meeting, and the July 11 joint meeting of the HCH and Burns Manor boards of directors and City Council were presented. Following discussion: Motion was made by Myers, seconded by Torgerson, to approve the minutes of the regular June 19, 1990, meeting; the July 10, 1990, officers meeting; and the joint meeting between Hutchinson Community Hospital and Burns Manor Boards of Directors and the City Council on July 11, 1990, as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes Minutes of the regular and committee meetings of the medical staff were presented by Nissen. Contained in the minutes were a number of motions by the Executive Committee of the Medical Staff recommending, to the Hospital Board, approval of a total of 13 staff applications. Clarification was requested by Board members as to the various categories of the physicians and CRNAs seeking approval (i.e, active, courtesy, allied). An explanation was presented by Nissen. Old Business A. Project The Board received the guaranteed maximum price (GMP) from M. A. Mortenson for the building project in the amount of $7,871,911. The GMP is based on the most current drawings and specifications issued by Horty, Elving and Associates. A construction contingency in the amount of approximately 4.4% of construction costs is included in the GMP. The Board was reminded that M.A. Mortenson is only guaranteeing construction costs as defined in their letter included with the GMP. (A copy of the letter was received by the Board). • Following discussion: � - 71,(x) ,1\ Regular Board of Directors Meeting - 7/17/90 Page Two (A) Motion was made by Torgerson, seconded by Skeie, to recommend to the City Council acceptance of the guaranteed maximum price (GMP) by M.A. Mortenson in the amount of $7,871,911. All were in favor. Motion carried. New Business A. Staff Applications The Executive Committee of the Medical Staff . recommended to. the Hospital Board approval of 13 staff applications. Following discussion: Motion was made by Myers, seconded by Gilmer, to grant Medical Staff privileges to the following individuals, as requested in their applications: 1, Active Staff Dr. Donald Krabill, Anesthesiology Consulting Staff Dr. Neil Stein, Urology Dr. Darel Hulsing, Psychiatry Courtesy Staff David Maher, D.P.M. Emergency Room Staff Dr. Michael Nordstrom Dr. David Henly Dr. Neil Motzkin Dr. Ida Alul Allied Staff Paul Diers, Physician's Assistant Sharon Stedham, CRNA William Goodmanson, CRNA John Possin, CRNA John Foderick, CRNA B. Vulnerable Adults Plan In accordance with State requirements, the Board conducted its annual review of the Hospital's Vulnerable Adults Plan. Pat Halverson, director of Mental Health Services, was in attendance and presented an overview of the Plan to the Board. Following discussion: Motion was made by Gilmer, seconded by Myers, to approve the Vulnerable Adults Plan as presented. All were in favor. Motion carried. On behalf of the Board, Johnson expressed her appreciation to Halverson for her presentation, and for the positive comments that have been received about the Mental Health programs at HCH. . Regular Board of Directors Meeting - 7/17/90 Page Three Resolution, Bond Counsel Seivert and attorney Barry Anderson were present to explain the Resolution. Pursuant to the 1977 Bond Resolution, the Hospital Board is required to make a finding (report), based on a study by the accounting firm of Arthur Andersen and Company, that the net revenues of the Hospital funds are sufficient to retire any existing debt and support new debt at 130 percent. Approval by the Hospital Board and City Council is required prior to the sale of bonds for the current building and remodeling project, which is anticipated on July 24, 1990. Following discussion: Motion was made by Myers, seconded by Skeie, to recommend to the City Council approval of the Resolution, as required by the 1977 Bond Resolution, whereas hospital funds are sufficient to retire existing, as well as future debt at 130 percent. All were in favor. Motion carried. D. Joint Commission on Accreditation of Healthcare Organizations JWCAHOZ The upcoming visit by JCAHO was discussed. A handout was distributed by Graves indicating suggested guidelines for the surveyor conferences. Graves explained the various conferences that are conducted with administrative and management staff, Board members and physicians of the Hospital. He noted a new conference being added to JCAHO's procedures this time is the Chief Executive Exit Conference. This meeting is conducted at the close of the survey on the last day and individuals suggested to attend, in addition to the CEO, include the chairperson of the governing body, or a designee; the president of the medical staff, or a designee; the nurse administrator; and if desired, the chief operating officer and the quality assurance coordinator. The Board members will meet with the surveyors on Tuesday, July 24, at 12:00 Noon. Second Ouarter Status Report The second quarter status report on the 1990 Institutional Objectives was presented by Graves, via overhead projector. Reports were also distributed to members of the Board. No unusual comments were made, however, some discussion ensued on the status of recruiting an OB /GYN. It was explained that the Medical Center is actively looking, and making every effort to obtain an OB /GYN for Hutchinson. Other options /benefits available to attract specialty physicians to HCH were discussed, such as scholarship programs or assistance in some manner with their education. Graves noted that Paul Magtiby has been at the Hospital and Clinic for the past year through the Rural Physicians Associate Program. He likes Hutchinson and is well -liked by the physicians. He is possibly interested in continuing his career in a specialty field, specifically OB /GYN. Graves added that he thought it would be wise to "nurture" the relationship with Magtiby. Regular Board of Directors Meeting - 7/17/90 Page Four Informed Consent Policy In accordance with JCAHO, the Board reviewed the new Informed Consent Policy for Hutchinson Community Hospital, which was recommended for approval by the Medical Staff. Jan Conner was in attendance to explain the policy and answer questions by the Board. Following discussion: Motion was made by Skeie, seconded by Gilmer, to approve the Informed Consent Policy for Hutchinson Community Hospital, as recommended by the Medical Staff. All were in favor. Motion carried. Revisions to Quality Assurance Plan In accordance with JCAHO standards, a copy of the Quality Assurance Plan was distributed to the Board and reviewed. Again, Jan Conner explained the policy and the revisions recommended for approval. The revisions reflect the linkage between quality assurance and risk management. The plan also reflects the responsibility of the Governing Board in relationship to quality assurance in the Hospital and the guidelines established for the committee. The establishment of an Emergency Room Committee, Intensive Care /Coronary Care Committee and Obstetrics Committee were also noted. Following discussion: Motion was made by Myers, seconded by Torgerson, to accept the revised Quality Assurance Plan of Hutchinson Community Hospital as presented. All were in favor. Motion carried. In conjunction with the Quality Assurance Committee, it was noted that at the regular March meeting of the Board, Gilmer and Torgerson were appointed to the committee, in addition to the vice president of the Board. However, since the Chief of Staff serves as chairperson of the committee and three additional Board members constitute a quorum, it is necessary to rescind one appointment. In light of the situation, Torgerson willingly agreed to step down. Safety Committee Report The Board reviewed the second quarter status report of the Safety Committee. Graves encouraged the Board members to review the article in the recent issue of the Trustee magazine explaining the role of the safety committee and the governing board in the hospital. Graves reported that the lack of parking spaces and insufficient lighting north of the Hospital have become a safety concern, since the start of the building project, for those working on the 3 -11 shift. Renting space from Plaza 15 for the day shift workers and reserving space next to the hospital for employees working 3 -11 is being considered. Plans are also being made to increase the lighting on the north side. It was also suggested an individual be available to escort employees to and from their vehicles at shift change at 11:00 p.m. • Regular Board of Directors Meeting - 7/17/90 Page Five (H) Graves will report back to the Board at the August meeting regarding a solution to the problem. "t Seivert addressed the amount of infectious waste incinerated at HCH. He explained that it includes needles, dressings, and blood and body fluid products generated at the hospital. HCH also serves as a disposal site for the small generators (dentists, eye physicians, etc.) of infectious waste products in Hutchinson. Myers inquired-as to whether "walk arounds" are done on a regular basis to check for safety infractions in the hospital. Myers was informed walk arounds are done on a regular basis by Dennis Anglin of the Maintenance Department, and that Anglin then prepares a report for the Administrator. It was then suggested that the Hospital consider having two or three individuals perform the walk arqunds to avoid missing any potential violations. These suggestions will be sent to the Safety Committee. It was suggested, too, that the Hospital search for an alternative for the Styrofoam products that are still being used in the facility, and discourage any outside sources (i.e., catering services) from bringing the products into the Hospital. Graves reported that a recycling committee will be appointed soon, and guide lines from MHA will be used as a model for protocol to be established. Recycling pop cans was also addressed. The Hospital is currently doing this - -a separate container for pop cans is in the dining room of the hospital. Graves also addressed the asbestos problem identified within the hospital. Two hundred thousand dollars has been appropriated in the project budget for abatement. I. Other 1. Quarterly Quality of Care Index The Quarterly Quality of Care Index was presented to the Board for their review. Special note was made of the decrease in the number of delinquent records by physicians. Conclusions: All the indicators were well within the thresholds established. Recommendation: The Board accept the report as presented. Action: No further action on the findings required. > 2. Bylaws Revisions A letter, prepared by Attorney Anderson, summarizing his review of the proposed changes to the hospital bylaws was distributed to the Board. Anderson was also present at the meeting to address the proposed changes and answer any questions. Following discussion: �1 Regular Board of Directors Meeting - 7/17/90 Page Six (2) Motion was made by Myers, seconded by Gilmer, to recommend to LifeSpan approval of the changes to the Hutchinson Community Hospital Bylaws. All were in favor. Motion carried. Attorney Anderson acknowledged his appreciation to Laurie Hulkonen, executive secretary, for her assistance in preparing the Bylaws for his review. MHA Trustee Conference Graves and Johnson presented a recap of the annual MHA Trustee Conference they attended at Craguns on July 13, 14, and 15. Sessions attended included one on reimbursement overview since 1965. Graves said it was very informative and would like to put the information together for a presentation to the Board members in the near future. Also, a plan to gather data on each physician by utilization per'DRG code was also presented at the conference. Graves stated the plan was developed by Hennepin County Medical Center and feels it can be done at HCH with the new upgrade in place. 4. Annual Performance Evaluation Activities Summary Linda Ziemer, personnel director, presented the 1989 performance evaluation activities summary to the Board. The report indicated the percentage of employees rated in each of the five categories, from unsatisfactory to distinguished. The percentage figures were calculated from the number of employees receiving performance evaluations during 1989. Following discussion: Motion was made by Gilmer, seconded by Torgerson, to accept the 1989 Performance Evaluation Activities Summary report as All were in favor. Motion carried. 5. Appreciation Dinner for Bob Durfee The appreciation dinner for Bob Durfee was set for Sunday, August 5, at 6:30 p.m. Board members will be contacted to confirm the date and time. 6. Appreciation to City Council On behalf of the Board, Johnson expressed her appreciation to City Council representative Torgerson for the City Council's cooperation and support with the recent visit by Moody's. Torgerson acknowledged that he will relay the information to the Mayor and City Council members at their next meeting. 7. New Board Member Appointment Skeie inquired if an appointment had been made by the Mayor to fill the vacancy on the Board. It was noted that at this time, no appointment had been made. 0 lo) . Regular Board of Directors Meeting - 7/17/90 Page Seven Accounts Payable The accounts payable were presented. Following discussion: "r Motion was made by Myers, seconded by Torgerson, to approve for payment the attached listing of accounts payable and cash disbursements for June, 1990, in the amount of $1,173,618.64. All were in favor. Motion carried. Statistical Reoort The statistical report for June, 1990, was presented. Seivert noted the statistical and financial commentary were prepared by HCH's Fiscal Services staff member Pamela Larson, CPA. Admissions are running about 5% less than budget for the first six months. Average length of stay was at 4.2 days (down 3.9 days from June, 1989) average daily census for June was 28.1, and occupancy was 42%. Half of the ancillary areas are at or above budget projections, with the remaining departments only slightly below budget. Ancillary departments continue to show increased utilization over June 1989. 'oll� Financial Statements Seivert reported that total patient revenues are $6.89 million or 2.5% greater than budget for the first six months of 1990. The first six months also show net revenues above budget; however, operating expenses are 11% greater than budget. Patient revenue for June was slightly above $1 million, which was within .2% of budget. A net loss of ($19,941) was reported for June, which is approximately $37,000 less than budgeted. Auxiliary Meeting Minutes The minutes of the June meeting of the NCH Auxiliary were presented. Request was made to add the word "Auxiliary" to the first sentence of the official minutes. It was inadvertently omitted when the minutes were prepared. Patient Satisfaction Surveys Surveys received since the last meeting were reviewed by those present. No unusual comments were made. Adjournment Motion was made by Torgerson, seconded by Skeie, to adjourn the meeting at 8:20 p.m. Respectfully submitted, 1) l La Mae J. Maiers Diane Gilmer Recording Secretary Secretary LM 'oll� HUTCHINSON HOSPITAL Income Statement for Months Ended July 31, 1990 and 1989 MONTHLY ANALYSIS CURRENT MONTH - ACTUAL TO BUDGET _f CURRENT MONTH - ACTUAL TO ACTUAL .- July 90 %of July 90 %of Increase Percent REVENUE 8 EXPENSE _________________ Actual ------------------------------------------------------ Total Budget Total (Decrease) Variance TOTAL REVENUE 990,649 100.00% 1,113,694 100.00% (123,045) -------- '- 11.05% Policy Discounts and Free Care (10,081) -1.02% (10,413) -0.93% 332 - 3.19%, Governmental Discounts (108,143) - 10.92% (146,752) - 13.18% 38,609 - 26.31% NET OPERATING REVENUE ------------ 872,425 ------------ ------------ 88.07% 956,529 85.89% --------------- (84,104) - - - - -- -8.79% OPERATING EXPENSES: (59,286) ------------ (31,316) -3.49% --------------- ------ Salaries 488,438 49.30% 399,668 35.89% 88,770 22.21% Benefits 119,701 12.08% 92,636 8.32% 27,065 29.22% Supplies and other expenses 278,952 28.16% 302,335 27.15% (23,383) -7.73% Depreciation 29,665 2.99% 40,244 3.61% (10,579) - 26.29% Interest 14,955 1.51% 11,503 1.03% 3,452 30.01% Total Operating Expens e ----------- 931,711 ------------ ............ 94.05% 846,386 ..................... 76.00% 85,325 10.08% OPERATING MARGIN (59,286) ............ -5.98% 110,143 --------------- 9.89% (169,429) ------ - 153.83% TOTAL OTHER REVENUE (EXPENSE) 26,175 2.64% 26,319 2.36% (144) -0.55% NET INCOME (LOSS) ------------ (33,111) serssssss ............ -3.34% 136,462 zxxxx _xxxss _____________________ 12.25% (169,573) - 124.26% a = sass :ssaxssxmsz CURRENT MONTH - ACTUAL TO ACTUAL .- OPERATING EXPENSES: Salaries JULY 90 %of JULY 89 %of Increase Percent REVENUE 8 EXPENSE °' °------------ Actual Total Actual Total (Decrease) Variance TOTAL REVENUE --------------------------------------------------------------- 990,649 100.00% 8%,314 100.DOX 94,335 10.52% Policy Discounts and Free Care (10,081) -1.02% (6,728) -0.75% (3,353) 49.84% Goverrniental Discounts (108,143) - 10.92% (42,852) -4.78% (65,291) 152.36% NET OPERATING REVENUE ------------ 872 ,425 -------- ------------ 88.07% ............ 846,734 94.47% --- --------------- 25,691 --------- --- --- 3.03% --- - - ---- OPERATING EXPENSES: Salaries 488,438 49.30% 421,268 47.00% 67,170 15.94% Benefits 119,701 12.08% 87,950 9.81% 31,751 36.10% Supplies and other expenses 278,952 28.16% 334,961 37.37% (56,009) - 16.72% Depreciation 29,665 2.99% 30,392 3.39% (727) -2.39% Interest 14,955 1.51% 3,479 0.39% 11,476 329.86% Total Operating Expense ------------ 931,711 ............ 94.05% 878,050 ---------------- 97. 96X 53,661 ----- 6.11% OPERATING MARGIN (59,286) -5.98% (31,316) -3.49% (27,970) 89.32% TOTAL OTHER REVENUE (EXPENSE) 26,175 2.64% 24,319 2.71% 1,856 7.63% NET INCOME (LOSS) ------------ (33,111) ------------ -3.34% (6,997) ________________ -0.78% (26,114) _ _ _ __ 373.22% 0 r� 0 (612) 587 -5151 f/L/TCH' CITY OF HUTCHINSON 37 WA SHING TON AVENUE WEST HUTCHINSON, MAN. 55350 MEMO August 23, 1990 TO: MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------------------------- SUBJECT: FINANCIAL REVIEW - 1989 Larry Jacobson, Charles Bailly Co, will statements. We ask you to bring with which was given to everyone earlier. questions you may have about the report. --------------- ---- - - - - -- review the 1989 financial you the financial report Larry will answer any . In addition a management letter which is enclosed in today's packet is will also be reviewed. If you have any questions about this letter or any other financial questions - now is a very good opportunity to ask. I] �-4- (612) 587 -5151 ff ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN, 55350 MEMO August 23, 1990 TO: MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------------------------- SUBJECT: HEALTH - DENTAL INSURANCE RENEWAL ----------------------------------------------------------------- Mark Flaten, American Risk Services, our insurance risk manager, will review for the City Council our health and dental insurance programs. Mark has reviewed the year and is recommending no change in the rates being used for our dental program. The health insurance program has an increase of 7 percent for the new year. In addition a change in our pharmacy program will be described. Our present carrier will not longer provide the service under their program. Both health and dental insurance programs are set up as self insurance programs. What this means the City pays only the cost of administration plus actual costs of medical bills. This means if the City has a good year the money remains in the fund to pay for future increases. Mark will be reviewing all of this for you and answer any questions you may have. We have reviewed the notice of our life insurance there will not be an increase in rates for 1990/91. disability carrier is has just begun the process of rates. 0 carrier stating Our long term giving renewal MEMORANDUM DATE: TO: FROM: RE: 0 August 24, 1990 The Hutchinson City Council Mark T. Flaten American Risk Services, Inc. 9/1/90 -91 Medical and Dental Rates 11 The self- funded medical and dental plans are renewing on September 1, 1990. I am recommending a 7% increase in the rates for medical and no increase for the dental program. As a point of reference, medical inflation rose a rate of 20% and dental of 10 t. The less than inflationary increase are the results of the Councils actions in 1989. Last year the Council approved a plan design change which incorporated a $100 deductible and 80/20 coinsurance up to $2,000. As a result of these changes and favorable experience the City is considerably under budget in its funding. Comparing the experience to budget for the previous two years is as follows: Surplus (Deficit) 9/1/89 -90 medical (Combined Program) 9/1/88 -89 (11 Months) City (22,032) 89,406 Total City /Hospital 2,439 82,279 Dental (stand Alone) City 2 2,526 The recommendation is to segregate and designate the surplus, funds for use in the event of future adverse experience. The rates incorporaxing the increase would be as follows: medical 9/1/89 -90 9/1/x0 -91 Single - 137.48 147.10 Family 307.67 329.21 Dental , Single 15.64 15.64 Family 43.79 43.76 (p — 2 t EST. 1970 r] 30 South Main HUTCHINSON, MN 55350-2505 t1 - 22 - Vo 0 0 . / ovezrrra .J�efs, ✓ Hutchinson city Council 3 "i Washington Ave w. Hutchinson Mn 5535u Lear Uentlemen: PHONE: AREA CODE (612)587.4836 ?1222 a C BY o 1 am writing to request your permission to use the sidewalk in front of "Aquaria Pets" to conduct a sidewalk sale during the "Arts and crafts t'estival ". Please let me know if this is possible. The Hours would be September 14th from 1u a.m. to 5:3u p.m. and September 15th from 9 :uu a.m. to 5:uu p.m. Sincerely Steven B. }Barton PUBLICATION NO. ORDINANCE NO. 90 -24 , SECOND SERIES AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING SECTION 10 OF THE HUTCHINSON ZONING ORDINANCE BY ADDING THERETO SECTION 10.06 DEALING WITH STANDARDS FOR TEMPORARY LOCATION RECYCLABLE MATERIAL COLLECTION SITES AND BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 IN SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: SECTION 1: Chapter 10 of the Hutchinson City Ordinance entitled "special provisions" is hereby amended by adding section 10.06, to read: 10.06. Standards for temporary location recyclable material collection. Subd. 1. Temporary collection permitted. The temporary location of mobile recycling centers within zoning districts I -1, IC -1, C -3 and C -4 shall be permitted, however, that a license is issued and the fee for the license is paid by the applicant. Subd. 2. Requirements for licensure. A license may be issued only when the applicant has submitted an application a form approved by the City Administrator and has met the following requirements: (a) the applicant must specify the location sought for a temporary recycling site. (b) collection activities shall be allowed at specified location no more than one (1) day per week. (c) collection may occur only between the hours of 8:00 a.m. and 8:00 p.m. (d) applicant shall be limited to no more than one vehicle per site. No shredding of material shall occur at the collection site. No stock piling is permitted. The only piece of equipment permitted outside of the recycling vehicle is a' scale. (e) a metal separator and compactor may be used for the purpose of collection of aluminum material but only if the equipment is uehiei e o1 nat C essibie totally contained within the --, , _et' e=_ n to the 1public. Subd. 3. A collection vehicle may be located on a site only if it does not impede access to the site, hinder normal vehicular flow on the site or use excessive parking area. Subd. 4. A collection vehicle shall not be located within 200 feet of a_ri ad' aCent commercial facility or 300 feet of a residence. Subd. 5. All garbage and debris must be removed from the area in which the collection activity was collected prior to departing. 7 A. Subd. 6. Any vehicles used in collection shall be clean and otherwise comply with all traffic regulations. • Subd. 7. be posted anywhere vehicle. Subd. B. a temporary site. plastic, glass, ant No signs promoting the recycling activity may other than directly affixed to the collection Only household recyclables may be collected at Household recyclables include newspapers, i metal cans. Subd. 9. The applicant shall submit a schedule of dates for a one year calendar period at the time of application and a supplemental list, in the case of mid -year applicants, shall be submitted by December 31 of then year of application for the following year. Subd. 10. Municipal sponsored recycling activities are exempt from the provisions of this ordinance. Non profit organizations shall apply for a license to conduct recycling activities at a temporary location but shall be exempt from the requirements of this ordinance. Each non - profit organization may sponsor no more than four (4) temporary location recycling projects in any one calendar year. SECTION 2. City code, chapter 1, entitled "general provisions and definitions applicable to the entire city code (including • penalty for violation) and Section 2.99 entitled "violation a misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. SECTION 3. The ordinance shall take effect upon adoption and publication. Adopted by the city council for the City of Hutchinson this day of August, 1990. Paul L. Ackland, Mayor Attest: Gary D. Plotz Hutchinson City Administrator First reading: _ Section reading: _ Published in Hutch on on • AR NOLD & M GDOWELL ATTORNEYS AT L.Aw 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 TELECOPIER (612) 567 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Hospital Ordinance Our File No. 3750 -88 -0004 Dear Gary: OF COUNSEL WILLIAM W. CAMERON CHARLES CLAYTON GARY W. BEOEER 5881 CEDAR LASE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 543 -9000 MN TOLL FREE BOO -343 -4343 TELECOPIEN (612) 345 - 1703 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 58371 (612) 389 -2214 TELECOPIER (612) 389 -5506 As you may recall, the question of construction change orders and award of contracts for the hospital project was discussed at the last City Council meeting. There was some question whether or not the procedure to be followed needed to be set out in ordinance form (I had prepared it in resolution form). The basic governing ordinance for the hospital provides at Section 2.58, Subd. 2 "The Hospital Board may contract and purchase all necessary equipment, apparatus and supplies; provided, however, that any single capital item of purchase of $15,000 or more shall first be approved by the Council." Technically, there would be no requirement that the matter be handled by ordinance. However, since we have handled it be ordinance (which makes some sense since the ordinance is then a public record and anyone can refer to it) , it would also be consistent to handle construction change order problems and the awarding of contracts for the project by ordinance as well. Accordingly, I have revised and redrafted the ordinance to reflect the requested change. If you have any questions with regard to this matter, do not hesitate to contact me. Thank you. Best personal regards. Very truly yours, OLD �cDOWELLJ • �� de`s r G. Bar y Anderson GBA:lm CC Peter Worthington Phil ,Graves OENTIPIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS AREAL PROPERTY LAW SPECIALIST BY SHE MINNESOTA STATE BAR ASSOCIATION DAVID D. ARNOLD CHARLES R. CARMICHAEL * � GARY D. MCDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HUGE LAURA E. PRETLAND DAVID A. BRUEOGEMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. MOGEE TIMOTHY W. PAPINSEI August 24, 1990 AR NOLD & M GDOWELL ATTORNEYS AT L.Aw 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 TELECOPIER (612) 567 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Hospital Ordinance Our File No. 3750 -88 -0004 Dear Gary: OF COUNSEL WILLIAM W. CAMERON CHARLES CLAYTON GARY W. BEOEER 5881 CEDAR LASE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 543 -9000 MN TOLL FREE BOO -343 -4343 TELECOPIEN (612) 345 - 1703 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 58371 (612) 389 -2214 TELECOPIER (612) 389 -5506 As you may recall, the question of construction change orders and award of contracts for the hospital project was discussed at the last City Council meeting. There was some question whether or not the procedure to be followed needed to be set out in ordinance form (I had prepared it in resolution form). The basic governing ordinance for the hospital provides at Section 2.58, Subd. 2 "The Hospital Board may contract and purchase all necessary equipment, apparatus and supplies; provided, however, that any single capital item of purchase of $15,000 or more shall first be approved by the Council." Technically, there would be no requirement that the matter be handled by ordinance. However, since we have handled it be ordinance (which makes some sense since the ordinance is then a public record and anyone can refer to it) , it would also be consistent to handle construction change order problems and the awarding of contracts for the project by ordinance as well. Accordingly, I have revised and redrafted the ordinance to reflect the requested change. If you have any questions with regard to this matter, do not hesitate to contact me. Thank you. Best personal regards. Very truly yours, OLD �cDOWELLJ • �� de`s r G. Bar y Anderson GBA:lm CC Peter Worthington Phil ,Graves OENTIPIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS AREAL PROPERTY LAW SPECIALIST BY SHE MINNESOTA STATE BAR ASSOCIATION • PUBLICATION NO. ORDINANCE WO. SECOND SERIES AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 2.58, SUBD. 2 SETTING FORTH THE RIGHTS AND RESPONSIBILITIES OF THE HOSPITAL BOARD AND ADDING SUBD. 6 TO SECTION 2.58 SETTING FORTH PROVISIONS FOR HANDLING CHANGE ORDERS AND BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 IN SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: SECTION 1: City Code Section 2.58, Subd. 2 is hereby amended as follows: Subd. 2. Powers and Duties. Subject to the provisions of Subdivision 5, the Hospital Board shall have full and exclusive control and management of any hospital owned by the City, and all hospital grounds and appurtenances thereto and all apparatus, equipment and material of every nature used in the operation of said hospital. The Hospital Board shall adopt all necessary rules and regulations for their own guidance and for the proper management and operation of said hospital and for the admission of patients thereto. The Hospital Board shall fix the fees and charges for all hospital services, all of which shall be certified to the Council as soon as they are adopted. It shall be the duty . of the Hospital Board to see that all fees and charges becoming due to said hospital are properly collected. The Hospital Board may contract and purchase all necessary equipment, apparatus and supplies; provided, however, that any single capital item of purchase of $15,000.00 or more shall first be approved by the C ouncil. All a wards of construction contracts and ch ange o rders shall be g by Section 2.58, Subd 6 of th Hutchinson City Code. SECTION 2: City Code Section 2.58 entitled "Hospital. Board" is hereby amended by adding the following: Subd. 6. Award of Building Contracts and Construction Change Orders. A. All construction contracts and change orders associated with construction or remodeling projects at the Hutchinson Community Hospital shall be awarded and granted as follows: 1. The award of all contracts concerning the project which are consistent with and do not exceed the project budget, shall be considered first by the Hospital Board. 2. Action taken by the Hospital Board shall • be ratified or rejected by the City Council at the next regularly scheduled City Council meeting. 3. A "construction change order" board shall be created composed of the Hutchinson Community Hospital Director • of Operations (or a representative designated by the Hospital Administrator), the Project Architect and Construction Manager. Change orders which, if approved, do not increase the cost of the project by more than Fifteen Thousand and no /100 Dollars ($15,000.00), shall be considered first by the Construction Change Order Board. If unanimously approved by the Construction Change Order Board, a notice to proceed may be issued by Hospital administration. The change order shall thereafter be approved by the Hospital Board and City Council. 4. Change orders which increase the cost of the project by Fifteen Thousand and no /100 Dollars ($15,000.00) to Fifty Thousand and no /100 Dollars ($50,000.00) shall be approved by the Hospital Board and thereafter by the City Council. A notice to proceed may be issued by the administration after Hospital Board approval. 5. Change orders which increase the cost of the project by Fifty Thousand and no /100 Dollars ($50,000.00) or more shall be approved by the City Council with the advice and recommendation of the Hospital Board. A notice to proceed may be issued after City Council approval. B. Section 2.58, Subd. 6 shall expire and be of no further force and effect on December 31, 1993. SECTION 3: City Code, Chapter 1, entitled "General Provisions • and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim. SECTION 4: This ordinance shall take effect upon adoption and publication. Adopted by the City Council this _ day of August, 1990. Paul L. Ackland, Mayor Attest: Gary D. Plotz, City Administrator First Reading: Second Reading: Published in the Hutchinson Leader on • RESOLUTION N0. 9315 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST I PURPOSE f Dr T °"DGET VENDOR I Reset Monuments 51,775 Maintenance Cemetery Yes Bloedel Monument C Reseal Fire Hall Floor 2,080 Maintenance Fire I Yes Pro Maintenance Road Salt Ask 2,500 Street Maintenance j Street Yes Cargill Salt The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. I BUDGET I VENDOR Date August 28, 1990 0 Motion made by: Seconded by: Resolution su_- -fc ted for Council action by: 7-(2. RESOLUTION OF INTENT TO STUDY FEASIBILITY OF CONSOLIDATED COMMUNICATIONS SYSTEM Resolution No. 9320 WHEREAS, the City of Hutchinson operates a communications system within the Police Department; AND WHEREAS, the County of McLeod operates a communications system within the Sheriff's Department; AND WHEREAS, technology has advanced to the point where it may no longer be necessary to operate two communication centers within McLeod County; AND WHEREAS, there exists a harmonious working relationship between the Police Department of the City of Hutchinson and the Sheriff's Department of McLeod County; AND WHEREAS, the City of Hutchinson wishes to explore the potential for cost saving endeavors while improving the delivery of public safety services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby desires to participate in a feasibility study to determine if it would be advantageous for the City of Hutchinson to consolidate its communications services with McLeod County. 2. That the Hutchinson City Council hereby directs the Chief of Police to cooperate with the McLeod County Sheriff in conducting this feasibility study. 3. That the Hutchinson City Council hereby directs the Chief of Police to deliver a report to the City Council by the first meeting date of December 1990 outlining the advantages and disadvantages of communications service consolidation. Adopted by the City Council this 28th day of August, 1990. Mayor 0 City Administrator 7 -D. m McLEOD COUNTY BOARD RESOLUTION TO STUDY THE CONSOLIDATI • COMMUNICATION SYSTEMS WITH THE CITY OF HUTCHINSON WHEREAS, the County of McLeod operates a communication system within the Sheriff's Department and provides services for all public safety units within McLeod County; and WHEREAS, the City of Hutchinson operates a communication system within the city for their police and fire department; and WHEREAS, technology has advanced to the point where it may no longer be necessary to operate two communication centers within McLeod County; THEREFORE, BE IT RESOLVED: 1. That the McLeod County Board of Commissioners agrees to participate in a feasibility study to determine if it would be advantageous for the City of Hutchinson and McLeod County to consolidate communication services, with McLeod County providing their communication center for the City of Hutchinson as it currently does for the remainder of McLeod County and the municipalities located within McLeod County. • 2. That the McLeod County Board of Commissioners hereby directs the McLeod County Sheriff to cooperate with the City of Hutchinson Police Department in conducting this feasibility study and report back to the McLeod County Board of Commissioners with the results of the study. Adopted by the McLeod County Board of Commissioners this 28th day of August, 1990. McLeod Cou ty Board Chair Acting McLeod County Coordinator • 7-2). RESOLUTION ESTABLISHING INTENT TO PARTICIPATE IN MULTI - JURISDICTIONAL DRUG TASK FORCE Resolution No. 9321 WHEREAS, the Counties of McLeod, Meeker, and Renville have previously participated in a Multi- Jurisdictional Drug Task Force; AND WHEREAS, the City of Hutchinson being a municipality located within McLeod County has previously participated in said Multi - Jurisdictional Drug Task Force; AND WHEREAS, the law enforcement executives of the Counties of McLeod, Meeker, and Renville are attempting to obtain funding through the Drug Control and System Improvement Grant Program established by the Anti -Drug Abuse Act of 1988 for the purpose of utilizing said funding for a Multi- Jurisdictional Drug Task Force for fiscal year 1991; AND WHEREAS, the law enforcement executives of McLeod, Meeker, and Renville have agreed that the Hutchinson Police Department shall be the coordinating agency for said grant; AND WHEREAS, the City of Hutchinson is interested in perpetuating a drug task force for the purpose of identifying and apprehending drug offenders; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby desires to participate in a Multi- Jurisdictional Drug Task Force. 2. That the Hutchinson City Council hereby authorizes the Chief of Police to be the Multi- Jurisdictional Drug Task Force coordinator. 3. That the Hutchinson City Council hereby authorizes $4,095.88 as its share of cash match for the Multi - Jurisdictional Drug Task Force Grant Program. Adopted by the City Council this 28th day of August 1990. Mayor 0 City Administrator 7 Z - RESOLUTION N0. 9322 RESOLUTION REJECTION PORTION OF IMPROVEMENT PROJECT AND ASSESSMENT ASSESSMENT ROLL NO. 259 LETTING NO. 5 PROJECT NO. 90 -06 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard all objections to the proposed assessment for the improvement of Florida Street and Illinois Street from T.H. 7 to North Termini by the Construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing and Appurtenances; and WHEREAS, said hearing was held on the 26th day of June, 1990; and WHEREAS, due to opposition so said improvement project and lack of easements, it has been determined that the hearing on said project should be closed, and said improvement project and portion of the assessment roll pertaining to Project No. 90 -06 of Letting No. 5 should be rejected. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The City Council hereby determines to close the hearing and to reject said improvement project and portion of the assessment roll pertaining to • Project No. 90 -06 of Letting No. 5. Adopted by the Council this 28th day of August, 1990. Mayor City Administrator U t -7�, 512) 587 -5151 TY OF HUTCHINSON ASHINGTONAVENUE WEST 4INSON, MINN. 55350 M E M O R A N D U M DATE: Aug 28,1990 f TO: Mayor & City Council F FROM: Water Billincl Department SUBJECT: Delin quent water & sewer accounts for the mon of Aug Attached is a listing of the delinquent water and sewer accounts for the month of August. Recommend service be discontinued on Tuesday, September 4th, 1990 at Noon. • 3- 030 - 0646 -089 Debbie Schmidt 618 West 5th St Litchfield MN 55355 646 Second Av BE 107.87 cc: Vicky Klabunde Route 1 Box 218 Brownton MN 55312 Total Amount due = $193.61 3 -080- 0250 -041 Vance Haugen 250 Fifth Av WW Hutchinson MN 55350 250 Fifth AV NW 140.05 3- 130 - 0136 -041 Miles Willhite 136 11th Av RE Hutchinson MN 55350 136 11th Av HE 206.47 Promises $25 /wk thru 10/19/90 3- 210- 0316 -095 Andrew Kochie 316 Adams St S Hutchinson MN 55350 316 Adams St S '. 156.59 cc: Jeff Carviveau Rt 4 Box 37 Montevideo MN 56265 Promises 8/31/90 3 -320- 0481 -052 James Reilein 481 Clark St Hutchinson MN 553650 481 Clark St ,. 106.21 3 -335- 0795 -091 Mark Betker 795 Colorado St Hutchinson MN 55350 795 Colorado St 160.16 3- 405 -0137 -016 Frank Gesinger c/o Ron Gesinger Route 3 Hutchinson MH 55350 137 Garden Rd 11.50 cc: Loren Lick£elt 6 Grove St S Hutchinson MN 55350 Total Amount Due - $87.70 I 3 -500- 0316 -082 Tammy Olson 316 Hwy 7 E Hutchinson MN 55350 316 Hwy 7 E 40.05 3 -530- 0712 -021 Vince Jahner 712 Hilltop Dr Hutchinson MN 55350 712 Hilltop Dr 248.53 cc: James Schlagel 656 Juul Rd Hutchinson MN 55350 3 -560 -0463 -061 William Mattsfield 463 James St Hutchinson MN 55350 463 James St 12.71 3- 275- 0460 -132 • Hutch Inc 769 E Kellogg Blvd St Paul HN 55101 460 California St 541.60 3- 275- 0486 -053 Vance Woller 486 California St - Hutchinson MN 55350 - 486 California St 3 -320- 0481 -052 James Reilein 481 Clark St Hutchinson MN 553650 481 Clark St ,. 106.21 3 -335- 0795 -091 Mark Betker 795 Colorado St Hutchinson MN 55350 795 Colorado St 160.16 3- 405 -0137 -016 Frank Gesinger c/o Ron Gesinger Route 3 Hutchinson MH 55350 137 Garden Rd 11.50 cc: Loren Lick£elt 6 Grove St S Hutchinson MN 55350 Total Amount Due - $87.70 I 3 -500- 0316 -082 Tammy Olson 316 Hwy 7 E Hutchinson MN 55350 316 Hwy 7 E 40.05 3 -530- 0712 -021 Vince Jahner 712 Hilltop Dr Hutchinson MN 55350 712 Hilltop Dr 248.53 cc: James Schlagel 656 Juul Rd Hutchinson MN 55350 3 -560 -0463 -061 William Mattsfield 463 James St Hutchinson MN 55350 463 James St 12.71 I 655 - 0823 -071 3 -870- 0707 -071 . 3- Jan Schmidt Jeff Hart 823 Lindy Ln 707 Shady Ridge Rd Hutchinson MN 55350 Hutchinson MN 55350 823 Lindy Ln 707 Shady Ridge Rd 117.32 180.42 Promises 9/05/90 4 -275- 0489 -002 3- 680- 0715 -071 Sherrie Bluhm Roy Chaffee 489 California St 715 Main St N Hutchinson MN 55350 Hutchinson MN 55350 489, California MN 715 Main St N 220.17 116.37 Promises 9/05/90 3- 680 - 0715 -151 E Chaffee Ceramics 715 Main St N Hutchinson MN 55350 1- 100 - 0138 -029 715 Main St N Steve Daak 40.05 Rt 2 Promises 9/05/90 Buffalo Lake MN 55314 138 Sixth Av SE- 3- 680 - 0877 -011 27.39 Sharon Sauter cc: Roy Heller 877 Main St N 6610 Pipewood Curve Hutchinson MN 55350 Excelsior MN 55331 877 Main St N 84.03 1- 480 - 0504 -082 cc: Bruce Crosby Rick Weispfennig 879 Main St N 619 Lynn Rd Hutchinson,MN 55350 Hutchinson MN 55350 504 Hassan St S 3- 735 - 0425 -036 184.06 Barb Cartie 425 Monroe St S 3- 030 - 0630 -061 Hutchinson MN 55350 Ron Folkers 425 Monroe St S 1035 South Grade Rd #203 107.76 Hutchinson MN 55350 cc: Merry Bisss Hudlowe 630 Second Av SE 1315 Parkview Dr i 190.10 Chaska MN 55318 cc: Vicky Klabunde Promises 8/31/90 Rt. 1 Box 218 Brownton MN 55312 3- 765 - 0825 -022 Don Vorbeck 825 Oak St Hutchinson MN 55350 i 825 Oak St • 103.04 i I (612) 587 -5151 f/UTIH CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HoTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 10, 1990 TO: Mayor and City Council FROM: Randy DeVries Director of Water g Wastewater Operations SUBJECT: Renewal of service contract with Fisher Porter Our service contract with Fisher Porter for the Wastewater Treatment Facility is up for renewal. This contract is for facility calibration and control work. This work was budgeted for and I recommend approval of this contract for $2,300.00. L_J RD /ds & FISCHER � PORTER 7 August 1990 Mr. Randy DeVries City of Hutchinson Wastewater Treatment Plant 37 Washington Avenue Hutchinson, MN 55350 Dear Randy: It is my pleasure to provide you with a quotation for renewal of the Periodic Service Agreement for equipment at your Waste- water Treatment Plant. The Agreement would include the A. Cancellation: Either party went by giving 30 days writ B. Scheduled Maintenance: Two two days duration each, and return. following elements: may cancel the contract agree - ten notice. (2) service calls per year of including travel from Minneapolis C. Additional Service: Will be provided at a 15% discount from our pu is a emand billing rate. (This is currently $70.00 per hour.) Additional trips beyond the two specified in Paragraph B above would include billing for travel time to/ from Minneapolis and mileage. Appropriate living expenses would also be billed. D. Corrective & Additional Service: Will be provided Monday through ri ay, 8 a.m. to 5 p.m. ...continued FISCHER & PORTER COMPANY 2999 WEST SPENCER STREET APPLETON, WI 54914 (414) 731 -9021 NP City of Hutchinson 7 August 1990 Page 2 E. Parts: 10% discount on Fischer & Porter parts ordered tt ough our service technician and our cost plus 10% on other manufacturers parts. Your price for this Agreement would be $2,300.00, which would be invoiced $1,150.00 at the completion of each service call. This quotation is valid for 90 days and may be extended at our option. If you have any questions regarding this matter, please feel free to contact me. Yours truly, FISCHER & PO�TER COMPANY Jim Romnek Service Supervisor JR /mp E 1 0 0 (612) 587 -5151 • f/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO August 23, 1990 0 TO: MAYOR & CITY COUNCIL ----------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------- SUBJECT: PRELIMINARY TAX 1991 It had been anticipated we would be reviewing the preliminary budget at this time. Because of vacation and other projects the time has not been available to review the preliminary budget. The review of the proposed budget should be held sometime early in September. A preliminary tax levy has been maximum levy the city could set levies the city has available. I for the September 1st deadline. prepared. The tax levy is the using all the possible special would propose adopting this levy The Council can take action to reduce this levy before the final amount is certified to the County Auditor for 1991. It is not possible to increase the tax levy after the Sep. 1 deadline. Attached is a comparison of tax levies 1990 to 1991 and a resolution setting the preliminary tax levy for the Sep. deadline. ?-21 CITY OF HUTCHINSON SPECIAL & GENERAL TAR LEVY 1990 & 1991 LEVY LIMIT SPECIAL LEVIES BONDED INDEBTNESS FIRE HALL LIBRARY RECREATIOBLDG. S.A. BOND 1979 S.A. BOND 1980 S.A. BOND 1981 S.A. BOND 1982 S.A. BOND 1983 S.A. BOND 1984 S.A. BOND 1985 S.A. BOND 1986 S.A. BOND 1987 S.A. BOND 1988 S.A. BOND 1989 CERTIFICATES OF INDEBTNESS RECORDER POLICE DEPT FIRE TRUCK REHAB. ARMORY BONDS UNFUNDED LIABILITY - PENSION LIBRARY TOTAL LEVY 1990 ----------------- - - - - -- 1386696 101300 85900 63300 40000 65000 75000 50000 120000 65000 75000 65000 102100 125000 DEBT SERVICE GENERAL FUND TOTAL TARES 1032600 8952 19335 28287 7000 10500 70496 2447583 1032600 1414983 2447583 1991 1504733 96200 110100 61100 0 0 90000 50000 120000 75000 115000 63000 102100 125000 100000 1107500 8952 19335 28287 7000 12000 72804 2732324 1107500 1624824 209841 2732324 284741 0.116335 0 0 2, no 0 CITY OF HUTCHINSON RESOLUTION NO. 9316 PRELIMINARY 1991 TAX LEVY FOR CITY OF HUTCHINSON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a preliminary tax levy for the City of Hutchinson is herby set in the amount of $2,732,324. Adopted by the City Council this 28th day of August 1990 Paul L. Ackland Mayor 9 ATTEST: Gary D. Plotz City Administrator 0 (672) 587.5151 f1U1lH' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 MEMO August 23, 1990 0 TO: MAYOR & CITY COUNCIL --------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR --------------------------------------- SUBJECT: TRUTH IN TAXATION HEARING DATE The truth in taxation law requires the City to hold a public hearing on the 1991 budget and 1991 tax levy before adoption. I have attached a memo received form McLeod County Auditor Ed Ide with the dates already selected by other government jurisdictions. We can not hold our hearing on a date already selected by another jurisdiction. According to the requirements the hearing must take November 15 and December 20. It is also asked if date for a recessed hearing date also be declared. place between necessary the 0 Individual notices will be sent to each property owner stating the location of the hearings and the amount of tax levies for each taxing jurisdiction. Edward Ide County Auditor 0 i Street Eas. 55336-2270 2) 864 -5551 1 � 1213 Vg151�61��89 AUG 1990 August 15, 1990 0 er To: all City Clerks Re: Truth in Taxation Provisions for Payable 1991 Taxes In accordance with guidelines established by the Minnesota Department of Revenue, I hereby certify to your city the times and dates for the COUNTY AND SCHCOL DISTRICTS LEVY PUBLIC HEARINGS to be as follows: TAXING ENTITY McLeod County School District 421 School District 422 School District 423 School District 424 School District 425 School District 426 School District 427 School District 735 Sibley County INITIAL HEARING DATE TIME 12/11/90 7:30 P.M. 12/5/90 7:00 P.M. 11/26/90 6:30 P.M. 11/27/90 7:00 P.M. 11/26/90 7 :30 P.M. 11/19/90 8:00 P.H. 11/12/90 7:30 P.K. 12/13/90 7:00 P.M. 11/26/90 6:00 P.K. 12/10/90 7:30 P.M. RECESSED HE.tRISG DATE TIKE None scheduled 12/19/90 7:00 P.M. 12/10/90 6:30 P.M. 12/4/90 7:00 P.M. 12/3/90 7:30 P.K. 11/26/90 8:00 P.M. 11/13/90 7:30 P.M. 12/20/90 7:00 P.M. 12/17/90 6:00 P.M. 12/17/90 7:30 P.M. During your city council's next meeting, the council should set the time, date, and place of your CITY'S LEVY PUBLIC HEARING. Your city should then certify this information to my office as soon as possible. You may not choose any of the above dates. Please note that if the city anticipates not adopting final levy figures at the hearing, the city must also set the time, date, and place for a recessed hearing to adopt the final levy. Respectfully, �d ou� Edward Ide McLeod County Auditor MCLee4 County �s an Ecual Ceccnun,ty Emoievo Ac:icn 9 -Dr • 0 STATE OF MINNESOTA DEPARTMENT OF REVENUE Mail Station 3340 St. Paul, Minnesota 55146 -3340 (612) 296 -3155 Fax: (612) 297 -2166 July 17, 1990 TO: COUNTIES, SCHOOL DISTRICTS AND CITIES et RE: THE REQUIREMENTS FOR PUBLIC HEARINGS ON PROPOSED PROPERTY TAXES FOR TAXES PAYABLE IN 1991 Several issues have recently been raised concerning the holding of the public hearings on proposed property taxes for taxes payable in 1991. These issues were not dealt with in my letter to you dated June 22, 1990. First, there are restrictions on when the public hearing on your taxing authority's proposed property tax may be held. The hearing cannot be held on a Sunday. If the hearing is held on a day other than Saturday, it must be held after 5:00 P.M. If the public hearing is held on a Saturday, it may be held before 5:00 P.M. at the taxing authority's choice. Second, a taxing authority may hold its public hearing on the same day as a regularly scheduled meeting (except Sunday), provided that the public hearing on the proposed property tar for payable 1991 is dealt with first, the subjects of the public hearing and the regularly scheduled meeting are not intermingled and the final property tax levy for payable 1991 is adopted at the conclusion of the public hearing (unless a continuation hearing is scheduled and held). Third, all counties, school districts and cities must adopt their final property tar levy for taxes payable in 1991 at the conclusion of their public hearing, or at the conclusion of their continuation hearing if one is scheduled and held. Counties and cities, but not school districts, mutt also adopt their final budgets for payable 1991 at the conclusion of their public hearing or continuation hearing. Finally, the requirement that the published notice be published not less than two days and no more than six days prior to the public hearing refers to working days rather than calendar days. This is a change from my June 22, 1990 letter. For example, if a taxing authoritv's official AN EQUAL OPPORTUNITY EMPLOYER 9 �� E newspaper publishes only on Tuesdays and the taxing authority normally meets on Wednesday, the notice could be published on Tuesday of one week and the public hearing could be held on Wednesday of the following week and the taxing authority would be in compliance. An example of noncompliance would be a notice published in the newspaper on a Friday and the public hearing being held the following Monday. In this second example, less than two working days have elapsed since the publication of the notice. If you have any questions concerning this letter, please contact me. Very truly yours, 4 RICHARD B. GARDNER Research Analyst Supervisior Senior Local Government Services Division RBG:pwl U ►J Barr_ Engineering Company • 7803 Glenmy Road Mmneapolls, MN 55439 -3123 6121830 -0555 6121835 -0186 (Facsimile) August 16, 1990 Mr. John P. Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Re: Letter Agreement, Phase III for South Fork Crow River Dam Dear Mr. Rodeberg: This letter agreement shall amend the Engineering Co. and the City of Hutchinson for in paragraph 2 of that letter. letter agreement between Barr dated April 3, 1990, as allowed We propose to render professional engineering services in connection with Phase III: Dam Break Analysis and Operation and Maintenance Plan for the . South Fork Crow River Dam in Hutchinson (hereinafter called the 'Project'). Phase III work will consist of reviewing the existing dam hazard classification, revising the hazard rating if necessary, preparing a dam break analysis if required, and preparing an Operation and Maintenance Plan for the dam facility. The variable scope of work posed above would depend on the results of the dam hazard classification review and on discussions with the Minnesota Department of Natural Resources. We will also furnish such Additional Services as you may request. Pay for our Basic Services will be based on: a fee equal to our fee schedule rates for the time spent on Project work plus the direct cost of related expenses involved with project work. Project expenses shall not exceed $4,900 without prior written approval from the City Council. Services are to begin promptly after receipt of your acceptance of this agreement, and all work included in Phase III will be completed within 45 days. The time periods for the performance of Phase III work are set forth in Figure 1, and an itemized cost estimate is included in Table 1. If there are protracted delays for reasons beyond our control, we would expect to negotiate with you an equitable adjustment of our compensation taking into consideration the impact of such delay including but not limited to changes in price indices and pay scales applicable to the period when services are in fact being rendered. • It is necessary that you advise us in writing at an early date if you have any budgetary limitations for Total Project Costs. We must accept any 9 - , E. Mr. John P. Rodeberg August 16, 1990 Page 2 • such limitations as being realistic and will then endeavor to work within these limitations. Services are to be rendered in the customary phases which, together with the general understandings applicable to out relationship with you, are set forth in the printed General Provisions and Exhibit A and B, copies of which are included here, and to which this Letter Agreement shall become a part of. Your particular responsibilities are also set forth in the General Provisions. This Letter Agreement, the General Provisions consisting of nine pages (dated March 30, 1990 and previously accepted as for Phase I services), and Exhibits A and B thereto which consists of four pages (dated March 23 and previously accepted for Phase I services) represent the entire understanding between you and us in respect of the Project and may only be modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, we would appreciate your signing the enclosed copy of this letter in the space provided below and returning it to us. This proposal will be open for acceptance until August 31, 1990, unless changed by us in writing. Sincerely, • J / r te' Vice President BARR ENGINEERING CO. Accepted this day of 19 City of Hutchinson By Officer • 0 DESIGN TASKS 9 N M at Ln c0 Y Y Y Y Y C N N N N m V 3 3 3 3 3 3 Review Existing Hazard Rating Review Existing Site and Flood Plain Dam Break Analysis. Operation and Maintenance Plan. FIGURE 1 Hutchinson Dam Engineering Task Schedule Phase III TABLE 1 Hutchinson Dam Estimated Engineering Costs Phase III TASK Review Existing Project Site, Flood Plain, and Hazard Rating Dam Break Analysis Operation and Maintenance Plan Development Project Personel Hours Expenses Total -------------- ---- ----------- -- - - - - -- Cost Principal Project Hydrologic Project Manager Engineer Engineer --- - - - - -- - - - - - -- - --- - -- - -- - - -- - - -- --- - - - - -- - -- -- 1 8 2 1 2 4 $45.00 $640.00 48 175.00 2,510.00 2 30 100.00 1,750.00 TOTAL $4,900.00 Barr_ Engineering Company • 7803 Glenmy Road Minneapolis, MN 55439 -3123 612/830 -0555 612 1835 -0186 (Facsimile) August 16, 1990 FO YOUR /NF OR jygTj oN Mr. John P. Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Re: Letter Agreement, Phase II for South Fork Crow River Dam Dear Mr. Rodeberg: This letter agreement shall amend the letter agreement between Barr Engineering Co. and the City of Hutchinson dated April 3, 1990, as allowed for in paragraph 2 of that letter. We propose to render professional engineering services in connection with Phase II: Final Design, Plans and Specifications, and Construction Services for the South Fork Crow River Dam in Hutchinson (hereinafter called the "Project`). • Phase II work will consist of final analysis and design for remedial work relating to ice damage to the dam; analysis and design for repair and modification of work relating to the tainter gates and slide gate; preparation of plans, specifications and contract documents for the repairs and /or modifications; and engineering services during construction activities. The design will consist of phased construction to repair, stabilize and modify the dam within the budget constraints of the City. We will also furnish such Additional Services as you may request. Pay for our Basic Services will be based on: a fee equal to our fee schedule rates for the time spent on Project work plus the direct cost of related expenses involved with project work. Project expenses shall not exceed $11,000 without prior written approval from the City Council. Services are to begin promptly after receipt of your acceptance of this agreement, and all work included in Phase II, with the exception of construction services, will be completed within 45 days. The time periods for the performance of Phase II work are set forth in Figure 1, and an itemized cost estimate is included in Table 1. If there are protracted delays for reasons beyond our control, we would expect to negotiate with you an . equitable adjustment of our compensation taking into consideration the impact of such delay including but not limited to changes in price indices and pay scales applicable to the period when is services are in fact being rendered. 'r , Mr. John P. Rodeberg August 16, 1990 Page 2 It is necessary that you advise us in writing at an early date if you have any budgetary limitations for Total Project Costs or Construction Cost. We must accept any such limitations as being realistic and will then endeavor to work within these limitations. If you request, we will submit to you periodically during the design phase of our services our opinions as to the probability of completing construction within your budget, and where appropriate, request an adjustment in the budget or a revision in the extent or quality of the Project. We do not guarantee that our opinions will not differ materially from negotiated prices or bids. If you wish greater assurance as to the probable Construction Cost or if you wish formal estimates, an independent cost estimator should be employed. Services are to be rendered in the customary phases which, together with the general understandings applicable to out relationship with you, are set forth in the printed General Provisions and Exhibit A and B, copies of which are included here, and to which this Letter Agreement shall become a part of. Your particular responsibilities are also set forth in the General Provisions. This Letter Agreement, the General Provisions consisting of nine pages (dated March 30, 1990 and previously accepted as for Phase I services), and Exhibits A and B thereto which consists of four pages (dated March 23, 1990 and previously accepted for Phase I services) represent the entire understanding between you and us in respect of the Project and may only be modified in writing signed by both of us. If it satisfactorily sets forth • your understanding of our agreement, we would appreciate your signing the enclosed copy of this letter in the space provided below and returning it to us. This proposal will be open for acceptance until August 31, 1990, unless changed by us in writing. Sincerely, � � A 1- / 0-- " John R. Larson Vice President BARR ENGINEERING CO. Accepted this day of City of Hutchinson By Officer 19 11 0 0 • DESIGN TASKS CONSTRUCTION PHASE A Design. Drawings. . Specifications and Contract Documents. Construction Services FIGURE 1 Hutchinson Dam Design Task Schedule Phase 11 -t N (O r Y Y Y Y Y Y Y N N N N N N N TABLE 1 Hutchinson Dam Estimated Engineering Costs Phase II Construction Phase A Repair Crest and Gate Work Project Personnel Hours Expenses Total Cost 400 25 100 460 Subtotal 4,550 2,195 1,220 900 2,135 $11,000 Project Task ------- --- --------- --- --- - -- Principal -- - - - - - -- Manager - - - - - -- Technician -- -- - - - - -- CONSTRUCTION PHASE A Design 4 85 Drawings 1 20 24 Spec's & Contract Doc's 1 20 4 Meetings 4 10 Construction Services 1 20 20 Expenses Total Cost 400 25 100 460 Subtotal 4,550 2,195 1,220 900 2,135 $11,000 V, PARKS • RECREATION • FORESTRY 900 Harrington street Hutchinson, Minnesota 55350 (612) 587 -2976 SENIOR CENTER CIVIC ARENA �♦ _w 587 -6564 587 -4279 TO: Mayor 6 City Council FROM: Dolf Moon, Director DATE: August 23, 1990 RE: 1990 Replacement 4 X 4 With the replacement of vehicle number 30 scheduled for 1990, 1 would request that when advertising for bids, the specifications should include provisions for a 7� foot Pro Plow. With the construction of sidewalk along South Grade Road, Dale Street and School Road last year, the addition of a 7k foot Pro Plow would help reduce the work load of the two plows currently being utilized by our department. As well as providing a back —up to the plows in our department, it could also be used in alleys in the event of breakdown of the plow used by Doug Meier. The funding for this plow would need to come from the General Fund Contingency account or be included in the 1991 Budget, since there is not adequate funding in the 1990 Parks Budget. From a cost saving standpoint, it would be beneficial to include the plow in the specificiations this year rather than purchasing it individually in 1991. cc: Gary Plotz Ken Merrill Doug Meier 9 F (612) 587 -5151 f/UTCU' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 22, 1990 TO: Mayor and City Council FROM: Bonnie Baumetz, License Secretary SUBJECT: ON -SALE LIQUOR LICENSE APPLICATION FOR ARTHUR SAAR, VELVET COACH This is to inform you Mr. Saar has asked that the investigation be waived since he has previously been a liquor license holder in the . City. Both City Administrator Gary Plotz and Chief of Police Steve Madson agree the investigation and fee should be waived. U 9 -r:5;- A .5EN ENGINEERS E A RCM /T6CTS ■ PLANNERS 3535 VADNAS CENTER DRIVE ST PAUL. MINNESOTA 55110 612 4902000 August 21, 1990 N AUG i990 RF.CEIVEp RE: CITY OF HUTCHINSON r �— CITY HALL STUDY � SEH FILE NO. 90014 68 C9Qb�% Mr. Gary Plotz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: SEH, Inc. is pleased to submit this letter proposal for investigating the feasibility and cost of renovating the upper two floors of the "Hutch" Hotel for City Hall. Per our phone conversation, we understood the scope of work requested to include the following: 1. Conduct one site investigation to determine the existing condition of the existing structure, including architectural, structural, mechanical and electrical systems. 2. Prepare conceptual floor plans to determine physical feasibility of renovating the structure for City Hall. The previous space study report will be used to determine square footage requirements. 3. Preparation of preliminary cost estimate for renovatinn the hotel structure for City Hall. 4. Submitting a brief report to the City Council summarizing findings of study, and making recommendations to the overall feasibility of renovating the hotel for City Hall. Based on the outlined scope of work, we propose to perform these services on an hourly basis with a maximum amount of $3,650.00. All normal reimbursable expenses have been included in the maximum amount. SHORT E KSGN 5T PA CMl.- HENORl XSON � .NC MINNESOTA WISccCCfS' ": /j /7 Mr. Gary Plotz, City Administrator August 21, 1990 Page #2 We estimate that this study can be completed within one month from the date which we are given Notice to Proceed. If you have any questions regarding this proposal, please contact me at 490 -2099. Resp fully submitte , Darwin M. Linda 1, AIA DML /wrc 9 Ll (612) 587 -5151 f1UTlH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 H E H 0 R A N D U H DATE: August 22, 1990 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED MARVIN WILLHITE Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 23, 1990, Marvin Willhite, 465 High St., Hutchinson, submitted an application for a conditional use permit to allow him . to construct a 24' x 42' garage unto an existing nonconforming home located at 465 High St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 21, 1990 at which time there were neighboring property owners present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 9, 1990. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be approved as set forth above provided farm equipment in the yard be removed or stored in structure, siting safety issue, and one existing garage be removed. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission 9_ T N � _ I a e I'e I �4 O t •r 0 ' > f,, V.I..so R e Z aw• t, \ A,9 'L •, L 35, P Jt "'A ° • � ohs@ r s • r Z •> / J P Y _i s o f \1 \\ y c 0• r \ I h., 4 •r ° •t • d THE SOUTHWESTERLY 60.00 FEET OF THE FOLLOWING DESCRIBED PARCEL OF LAND, AS MEASURED ALONG THE NORTHWESTERLY LINE THEREOF: BEGINNING AT THE MOST NORTHERLY CORNER OF BLOCK 16 IN THE TOWNSII'E OF HUTCHINSON, NORTH HALF, ACCORDING TO THE PLAT THEREOF ON FILE AND OF RECORD IN THE OFFICE OF THE COUNTY RECORDER., MCLLCID COUNTY, MINNESOTA, THENCE SOUTHWESTERLY ALONG TIIE UGHTNWI:SILRLY LINE OF SAID BLOCK 16, A DISTANCE OF ]b6.10 ILET; TIILNCE sour"eAi7F.It1.Y, FAHALLEL WITH TIIE NOPTH- WES'TERLY LINE OF SAID BLOCK 16, TO 7'I1E W'ES'T RIGHT OF WAY LINE OF THE MINNESOTA WESTERN RAILWAY COMPANY; THENCE NORTHERLY, ALONG SAID WEST RIGHT OF WAY LINE, TO SAID NORI'HEASTLHLY LINE OF BLOCK 16; THENCE IIOPTHWESTERLY, ALONG SAID NORTHEASTERLY LINE, TO THE PLACE OF BEGINNING. \' Bench Mark: Spike in Power pol approx 85 feet ' southwest of SW Prop. corner Elevation - 1075.19 .Yt.e Denotes existing elevation 173.21 Denotes proposed elevation i 0 e I , C d +rn• I I I : .••.• 0 0 err• o ♦fi 1 M1 • °r. t re 0 e I , C d +rn• I I I : .••.• 0 i RESOLUTION NO. 9317 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OWNER TO CONSTRUCT A 24' X 42' GARAGE UNTO AN EXISTING NONCONFORMING HOME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MNt FINDINGS 1. Marvin Willhite, 465 High St., Hutchinson, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow him to construct a 24' x 42' garage unto an existing nonconforming home located at 465 High St. with the following legal description: The Southwesterly 124.00 feet of the following described tract, as measured along the Northwesterly line thereof: Beginning at the Northwest corner of Block Sixteen (16) in the Townsite of Hutchinson, North Half; thence Southwesterly, along the West boundary line of said Block 16, for a distance of 266.2 feet; thence Southeasterly, parallel with the North line of said Block 16, for a distance of 258.84 feet, to the West boundary line of the Minnesota Western Railway Company; thence Northerly, along the West boundary line of the Minnesota Western Railway Company right of way, 327.6 feet, to the North line of said Block 16; thence Northwesterly, along the North line of said Block 16, a distance of 68.5 feet to the place of beginning. The above described tract being a part of Lots One (1) and Two (2) in Block Sixteen (16) in the Townsite of Hutchinson, North Half. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect Is the values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 9 -� 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above provided farm equipment in the yard be removed or stored in structure, siting safety issue, and one existing garage be removed. Adopted by the City Council this 28th day of August, 1990. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Hayor (612) 587.5151 lTY OF HUTCHINSON VASHING TON AVENUE WEST .HINSON, MINN. 55350 M E H 0 R A N D U H DATE: August 22, 1990 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY MARVIN WILLHITE Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On July 23, 1990, Hr. Marvin Willhite submitted an application for a variance to allow him to reduce side yard setback from 10' to 6' on property located at 465 High St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 21, 1990, at which time there were neighboring property owners present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 9, 1990. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be denied due to lack of hardship. Respectfully submitted, William Criag, Chairman Hutchinson Planning Commission 9 -J, L 1� ♦ i� ,Y t � , / p12s1 1i Bench Mark, Spike in Power pol approx 85 tort eouthweet of SW Prop, corner f Elevation - 1075.19 • • ' ♦• hO4 h0 (♦ S •• •r S fO / s k s t� 4r Te ) t� h/I �� • ei 0 1-1 1 / THE SOUTHWESTERLY 60.00 FEET OF THE FOLLOWING DESCRIBED PARCEL OF LAND, AS MEASURED ALONG THE NORTHWESTERLY LINE THEREOF, BEGINNING AT THE MOST NORTHERLY CONNER OF BLACK 16 IN THE TOWNSITE OF HUTCHINSON, NOk]'1( HALF, ACCORDING TO THE PLAT THEREOF 011 FILE AND OF RECORD IN THE OFFICE OF THE COUNTY RECORDER, MCLEOD COUNTY, MINNESOTA; THENCE SOUTHWESTERLY ALONG THE NORTHWESTERLY LINE OF SAID BLOCK 16, A DISTANCC OF 166.20 FEET, THENCE SOUTHE"IERLY, PAFALLEL WITH THE NORTH- WESTERLY LINE OF SAID BLOCK 16, TO THE. WEST RIGHT OF WAS LINE OF THE MINNESOTA WESTERN Ri ILWAY COMPANY: THENCE NORTHEkLY, ALONG SAID WEST RIGHT OF WAY LiNC, 70 SAID NORTHEASTERLY LINE OF BLOCK 16; THENCE I10RTIIWESTERLY, ALONG SAID NORTHEASTERLY LINE, TO THE PLACE OF BEGINNING, ) rO/ 172.11 Denotes existing elevtinr� (12.2) Denotes proposed •IrYation r 6 i K Q N O O r , 1 / P 4' r 4 �r • e B/ e r / S r 6 i K Q N O O r , 1 (612) 587 -5151 f1Ull//' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: T0: Hutchinson City Council FROM: Hutchinson Planning Commission August 22, 1990 SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY OMAR COLLIS, MIKE'S MOBIL STATION, HWY 15 S Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On July 30, 1990, Mr. Omar Collis, Mike's Mobil Station, submitted an application for a variance to allow him to reduce side property lines from 25' up to 2' located on property at 905 Hwy 15 South, Mike's Mobil. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 21, 1990, at which time was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 9, 1990. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved as set forth above. Respectfully submitted, William Criag, Chairman Hutchinson Planning Commission 9 -/�, RESOLUTION NO. 9318 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OWNER TO REDUCE SIDE PROPERTY LINES FROM 25' TO 2' AT MIRE'S MOBIL HWY 15 SOUTH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Omar Collis has applied for a variance from Section 7 of Zoning Ordinance No. 464 to allow him to reduce side yard setback from 25' to 2' on property located at 905 Hwy 15 South, Mike's Mobil, with the following legal descriptions Lot 7 except 15' x 85', Block 1, South Side Terrace Subdivision 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be approved. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 28th day of August, 1990. Gary D. Plotz, City Admin. Paul L. Ackland, Mayor 9-k' (612) 587 -5151 ITY OF HUTCHINSON VASHINGTON AVENUE WEST .HINSON, MINN. 55350 H E H O R A N D U M DATEt August 22, 1990 T0j Hutchinson City Council FROM, Hutchinson Planning Commission SUBJECTS CONSIDERATION OF VARIANCE REQUESTED BY RANDY NORDLING Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On August 1, 1990, Mr. Randy Nordling, Hutchinson, submitted an application for a variance to allow him to reduce increase • accessory sturcture height from required maximum of 15' to 19' on property located at 305 Hassan St. S. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 21, 1990, at which - time was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 9, 1990. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved as set forth above. Respectfully submitted, William Criag, Chairman Hutchinson Planning Commission THIRD AVENUE SOUTHEAST vJ Scale I" : 3o' Book P82 Page I File No. 8888 ' PELLINEN LAND SURVEYING Hutchinson, Minnesota. 1 hereby certify that this survey was "prepared by ale or under my direct supervision and that i am a duly Licensed Land Surveyor under the lows ohe State of Minnesota. _ jilWrd Peilinen, License No. 9626. Date May 17, 1988x♦ =c��b� I � 132 00' •. , ; ;toncrefe sid w .01 N IIe.6 00.2 14.2 T (n II 1 Ise O ) O ° MOUSE ° .' O W II ad MO. 305 13.8 ZH to J I e.e 40.1 u.a �14.2 y f 0.6 I 0 aha E ° Q II 132.00 o.s ound iron oin 0.7 SE corner of Lot lot east of Lot corner falls irlgofoge wall. i Q l = II o denotes iron monument set 112 inch by 14 inch iron pipe CERTIFICATE OF SURVEY for RANDY NORDLING 54P- 5453 LOT 10, BLOCK 34, SOUTH HALF OF HUTCHINSON vJ Scale I" : 3o' Book P82 Page I File No. 8888 ' PELLINEN LAND SURVEYING Hutchinson, Minnesota. 1 hereby certify that this survey was "prepared by ale or under my direct supervision and that i am a duly Licensed Land Surveyor under the lows ohe State of Minnesota. _ jilWrd Peilinen, License No. 9626. Date May 17, 1988x♦ ci IN 1 . !I I � ` f... a., ... ...r..._..,,�,,,,,' ��,� • fin` —.... ... e.. I RESOLUTION NO. 9319 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OWNER TO INCREASE ACCESSORY STRUCTURE HEIGHT FROM REQUIRED MABIMUM 15' TO 19' BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTAt FINDINGS 1. Mr. Randy Nordling has applied for a variance from Section 7 of Zoning Ordinance No. 464 to allow him to increase acessory structure height from required maximum 15' to 19' on property located at 305 Hassan St S. with the following legal description, Lot 10, Block 34 South Half of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be approved. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 28th day of August, 1990. Gary D. Plotz, City Admin. Paul L. Ackland, Mayor �_ (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 H E M O R A N D U M DATE: August 22, 1990 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF ANNUAL REVIEW OF CONDITIONAL USE PERMIT FOR PORTABLE BUILDINGS AT HUTCHINSON TECHNICAL COLLEGE The Planning Commission recommends approval of the one year review of the Conditional Use Permit and suggests the City Council draft a resolution to encourage the legislators to appropriate funds to replace temporary facilities with a permanent structure. 0 9 -M OrAll (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 H E M 0 R A N D U M DATE, August 22, 1990 TO: Hutchinson City Council FROM, Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF LOT SPLIT IN WOODVIEW ACRES REQUESTED BY RO %ANNE KOKESH (2 MILE RADIUS) The Planning Commission recommends approval with no objection. 0 El 9 -N �V R. R. 3, Stahl's lake Hutchinson, MN 55350 August 10, 1990 Gary Plotz City Administrator City Hall Hutchinson, MN 55350 Re: Kokesch Preliminary and Final Plat Wood View Acres 3rd Subdivision Dear Mr. Plotz, 1 Irl gU v This is to inform you that Mrs. Greg (Roxanne) Kokesch made an appearance before the Board of Supervisors of Acoma Township at our regular monthly meeting on Tuesday, August 7. 1990, seeking approval of the preliminary and final plat for Block 1, Lot 6, Wood View Acres 3rd Subdivision. After some discussion, a motion was made, seconded and unanimously carried to approve the pre- liminary and final plat. If you have any further questions regarding this matter, please feel free to contact Virgil (Goetz, Charimar of the Board of Supervisors. Yours truly 5) 0k� T) Dorothy Bullert Clerk, Acoma Township 0 0 0 9 -ll) r rim Er.[a LE I ,.K�ti BELIf LAKE ' B I SR/E -1 y "CAR Wl1JA•I 0 E �" RADUN2, A MM ow[ w GELWGE J. MNEVE It { { ;h 1L .Y J •'OF LLS - Lh � ��,• O fAaaS I Lt °� ALO a :o• .1. 1.3 D W CL" •�. r • Q K Z RASN [•( / / R w / '3[nY r NLUETER onvl 9 ARPDN b 119 1 e 1 o-. ( • `' Ui Aa- rONEr' E 'NI QSI 1 A 4off )A:s: ' I J Y41 p c OR '<^ wLAn1 a S za• I ELD tra7 I 6 • DALLNANN O Sw I PU1TrCl / lao. f • SE L + "53 W M JDINB • — wAUEC Ial eO I�i UCE e - x i D ♦ ® fll[ WED�RE )x b) t) _ .P «Sy" 0.A MANN ifP[l � J pB J ��I- NZ ► , A, MA JJ 1 qe e) a°MS /rG I.N -) A M • 'ebw.AfN IILDRED 't` ^•• 'EAR - ' ! • . YI6: : B STEVEN TTO 1 •( w. A•E5 G am' • '� Ia Te Iffi(. f . I w aKE ! HOFr ' \) K RO L ETAL 1 _ IraLY° G -JJC.. L 7 .( (. • •b NOL TZ xEJO ¢ fY" (i I J'Sx>. [3T� B. EST. / l a D YENA AE :ror- 7 R•��I F 1 1LL�^�00roro 1 A. < . ♦ ' S..u3 LF /a°f6•!T Nfx 6 I 1 . f ER FELL 4 LAKE YpK� :}.� c R' LK Mi! PBERC +JS KE IMARTNA TEWS ERE .•. x... ) i))io - a�. 1 - J L _ xA of • 7 FIU.ER T. PMAFN I 1 •('l � • S � \ _ 1 \ I . • � I I • ° - iJ I55 ♦a.1 '2 1• •� s.3. -J • • al. BU35 aoJ ' V!FEIL r - I �ca le uai •{I p . xf-I Ny Y M.w 'MEIa- D a ( E�1ORf .°Nq le Nom• / • �Ep N`TEW$ ' O 1 1E. 5 �xsI A E\ fFE:AL51SA.1 t YN LxP LL• RKAOEILAC'N DML -- 7c I AGfIES 'A N �� IRENE ADEMT U3.3 -. �1s .3.f '. 1 B A . 9A=EM AN gNOp- IE N ERICK�ON ( ��.��,OYYY��1� ort M'! L. L J V K IgE" 3 • a '" ((jTT^(�5 TFA t� y f K iN ,i1JIN5- ��711E m.. GD MERL x• o _ . cLA • veo� � I TM EINI�IGEiI EL51 I . aol. c.: - M(MD.i 101.0 EVANSl� ag o xn.o. ICE 39 JA : Z �Cw[�('.G ! I m I•] a ! f3.A.r �T. Irl 4 .[ ``(` I • MGRfIN 3 a.. X22 (yTDM ~� • .. • Y. \`\1\" o I.OEIL9 PS 50 • CxINiO� TEWS• ; HafNE< • .� Y L QvEVlELL�NARLAR ANGER GL ENR a MACH w0 CE TE FERN B . p > 1 M ZV SNE O6. r WS • 'NOff N ' r JSF' wY � �' OWNER ♦ ! .p N •�; . EBERx'•�' f_200 fFO.i °0.0.TCA Ews (D I' � 1 RAWNZ MAssHm _ • ( • I Ll7ERNEA VEam Cl1f[IICK"3 ) GLFtxN 9 © w L. H .cuTC EDNA • EST TZ _ ''La / Y ANN EUGENE WARNKE ROE) OETTM 1 A MAR (( W A_NRTZ R • •.•, I 1 I W��L 1 REp L. WnALO 1 OEVR wAUIER B r y I a� MAlEpN T fROEwwaw D BERG Ul3 DNA wA� EVE • CTpi l ]OWj ` LM Hips ✓ . At SLEr e IS Q • a ♦• ..1. 1 , , P r WICE � 06 G GREY NJAMt I ut a '• w E` VJ Of AMNA CD .YYw1. F (• ; i 4 PRIEYE ARMY M DELMER IO.�wo • i VEP NL'II , STURGE9 I +. wA E Iy N, NANN _ 2a r•ICK f \ f v(IE,IS N e I II f IM LL L 1 9 •] 1 c• 3 (3 11�i` AT ` ERTNA • I e R �g TKE YI R N ANN IRAGE 51 ACOMA TOWNSHIP 117 NORTH CODE -I RANGE 30 WEST MEEKER CO. LTNN =� I = I i W Q i 9 -n!. SMALL TRACT OWNERS w<r M•( .<Y< K w[r Y•. <• R YYr R..(• Y:YS •J Y rY • ; rw-w. .� Y t•..�. V.•ti Il f •�. arl..r •.�.. 1 Il :I. IF < .•s W r •.w Y'r 9 -n!. e Woo v'ti Ades `Tl .A Zk&6Ac v, s It D , r `A. r "., �IW rr L4.biEl ROAD 210 TH STREET M - -' -- -�•� Cam'-' -- -•_ .IIOL..w .. +. /,_. r,r rr110 )V I 1 a ! • � I -( }r (1 \ 1� WELL l • Q i v ' • w LOT I 1 s I W I N P•I ,EmLprv4 SE '"t. LINE . 1 r 0 L- v 1 1- 0 r zaD o ( J9 >iN.CE iYU U'lllll � E.SC VEYf� _ _ r Iv.� Nr NINU'V S.ILD.N4 5L18.CF LINE J r 00 I I •I O ' I Q -. LOT 2 °9 e r D "ITNOLE N0 2 .r I PERCOLATION) e 1 ,. TEST NOLE NO. I< + � ♦ z I � - • � Ca t ..1 1 `06. ' Oval.¢,E im a *'L•rT cISENENrr o 09 i? r I r - - - East -- -'- - 009 TIMBER LANE "096 c -2:E_ Rr ^D I, EN. _� ICL Orolno0e and ,d a t, ease'nenn 3 SfM thus' Y•: J7 I 1 I g&nq t0 f +e• Jm'Intl adlmn'nq for ,nes, 701ee .n . -dth and adlo•n 6tOcX hnel, 11 S .. on the Plot of denotes I•on monument found o denotes I/2 lnth tl 14- `fth , 'an P'Pe W. mulked by Laenu NO 962G This north lele of Lot 6 + os =um &a to Inv& a aeonnq d East N _UJ scale In tees WOOD VIEW ACRE __ _-_.. __. .- __ -_.__ NO•ta nine of MWl Of Set 25 T "7N, 4 WW e l Eas+, oswfned Ooefiny -20000- I I I I I I I 0 I f n I - I I I v ' , n0 0 I 0� O fi� /il Y` 10 N wl I I I I _ J_ m I 1 ,/ t I � Y 2 I I _..260.00 0 jr East y : 1111�I 1'Nt Ft.IS: lhnt Richard A. Larson and Shirley A. I.arsort, husl+nnd mtd cite, fee uk.'ners and U•nt •:c,:zn r; I. Nnk= ch and H,lamute li. knkesch, hu+haud Mud cite, •:nntraot puraha,ers, and that ttr� tat.- federal ],o In t•+ .--i lti •n nl Ilu LLhinsnn, Ninne ao La, a t'nited . tntcs .:urj� r,Li -ni mort<a.ec, '.f thy. t •Il.sin: !•.i_ril - - I propert, situated in the County of M Loud, Sate of Mlllnpce La,. to e+t: I..t . I. .'I'P LII \CNf >,. accl,rdin: to th[ r•c pl.lt th. l I .. n =o d the ll t) !e sorce;rd and platted I: hul ' 1111, 1CHl.` II!Ipl - - ; -I i! I 1>1 "'. and d• her.l r c..- Ii_�the I =r. curs as snocn nl this plat for drninaze and uti I i tv purposes 0111 � l v- /_IV // t 1• . ,� - „II••ro•.I -. I I t. I.n• 1 111+1 hirl r 1 Ir jI ha - n t r••n t th•. r f'nd- til fas of I' and .nld ru ✓rr ha , =.h 1111 Fn\nunt s�•k. h hl.� t fir I, tul< trl< ._ _ - 1•.. and .nil 4 ir:tn F.•d•r 1 �acl n._. Irm ? .n•: loft n 4a= ra >e -I Lhvar Lr 10t , Y I 1 U I I )00 I :�j I _, C._ r `J W ry n I 0 i I 1 9a i I 1111�I 1'Nt Ft.IS: lhnt Richard A. Larson and Shirley A. I.arsort, husl+nnd mtd cite, fee uk.'ners and U•nt •:c,:zn r; I. Nnk= ch and H,lamute li. knkesch, hu+haud Mud cite, •:nntraot puraha,ers, and that ttr� tat.- federal ],o In t•+ .--i lti •n nl Ilu LLhinsnn, Ninne ao La, a t'nited . tntcs .:urj� r,Li -ni mort<a.ec, '.f thy. t •Il.sin: !•.i_ril - - I propert, situated in the County of M Loud, Sate of Mlllnpce La,. to e+t: I..t . I. .'I'P LII \CNf >,. accl,rdin: to th[ r•c pl.lt th. l I .. n =o d the ll t) !e sorce;rd and platted I: hul ' 1111, 1CHl.` II!Ipl - - ; -I i! I 1>1 "'. and d• her.l r c..- Ii_�the I =r. curs as snocn nl this plat for drninaze and uti I i tv purposes 0111 � l v- /_IV // t 1• . ,� - „II••ro•.I -. I I t. I.n• 1 111+1 hirl r 1 Ir jI ha - n t r••n t th•. r f'nd- til fas of I' and .nld ru ✓rr ha , =.h 1111 Fn\nunt s�•k. h hl.� t fir I, tul< trl< ._ _ - 1•.. and .nil 4 ir:tn F.•d•r 1 �acl n._. Irm ? .n•: loft n 4a= ra >e -I Lhvar Lr 10t , Y I 1 U I I )00 (612) 587 -5151 !/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 H E H 0 R A N D U H DATE, August 22, 1990 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECTS CONSIDERATION OF LOT SPLIT IN SANTELMAN'S 2ND ADDITION REQUESTED BY KEN SANTELHAN The Planning Commission recommends approval based on staff recommendation to provide utility and drainage easement if there would be separate ownership in the future. u '1 l� c JJ � J ' , I 11. 1 1 K I� I .,,t es u I ,. •41 i N 8 9' 21'00'E 130.00 •,s .r•3 trr• rr •.. 27 0 m w1 7 BENCH MARK: Top nut of hydrant of Lindy Lone and Pouts Rood Elev. 3 1074.44 80 ' a n� o ' atl 1 .,• 3 81 b \ ED a+ 0 �e1 38 r m „ s• 171 M: SE'1CH MARK POSED BUI LDING pp FP v •r• \ • 1e12, �.. .• J•n• 1 f tI OC ' 7 BENCH MARK: Top nut of hydrant of Lindy Lone and Pouts Rood Elev. 3 1074.44 80 ' a n� o ' atl 1 .,• 3 81 b \ ED a+ 0 r 27 neW 171 M: SE'1CH MARK , Too of iron p,pe I' EIe+ a 1079 u 1 r 27 neW Y� a. Q � O —� Oo • 1e12, �.. .• J•n• 1 f tI OC ' m N sn3 .'PI, i o ' 1 . ti• a .,e s . as 3 •e.3. Ta.• M I 36 im te1 21 f le 2y0 FUTURE 3 BUILDING . I Itef 21 •.ev s1 so � y IBl jl _~ 38 27 --- I (11- 23 l , N � Y -79 BI- ° -S0 28- R•821.53 ^ Ent ) 3o. 0 a ..•. HILLTOP.,,, DRIVE as 3 A t r3 Ieo.12I C - oh" U 160. 301 •a N J 1 a too o6l{ I i 179 DI LOT 3, BLOCK I. SANTELMAN'S SECOND ADDITION CERTIFICATE OF SURVEY for A HOME OF YOUR OWN .',- -°. "�, I ne•ecr rtrLrY +na, ln.s 1, -t+, pm> Popoff ..13 or000ne er me or ynaer n'I d•.e<r .apa+.a.dn end 1W I .m a d.-Y L•<.r+i.d Lana Survt,or sneer mt r•.3 or me S+a+r er .I,n ne s3 ra Dore October 1, 1966 Larose No. 9 626 Scale I- t 30' Fde N - 66149 Book P 49 FoSe II P£LLINEN LAND SURVEYING HUTCHINSON, MN Tel. 587 -47890 I 16121587-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 H E H 0 R A N D U H DATE: August 22, 1990 T0s Hutchinson City Council FROHs Hutchinson Planning Commission SUBJECTS CONSIDERATION TO BEGIN ANNEXATION PROCEEDINGS REQUESTED BY ATTY. PETE KASAL FOR HUTCHINSON DEVCO (WALHART) The Planning Commission recommends approval. q P, a) v 9. nom TO: HUTCHINSON CITY PLANNING COMMISSION FROM: LYNN TOWNSHIP BOARD LINNEA KLASSEN, CLERK SUBJECT: ANNEXATION OF LAND FOR WALMART DEVELOPMENT DATE: AUGUST 7, 1990 At its regular mouthy meeting, the Lynn Township Board agreed to allow the annexation of the property being discussed for development by Walmart to the city of Hutchinson. The board has also agreed to waive the 90 -day waiting period. Please notify the Lynn Township Board of your meeting to address concerns for drainage of the property. cc: Hutchinson City Council McLeod County Zoning Administrator E 9- PETITION FOR ANNEXATION TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA • PETITIONERS STATE: am the attorney for 1. That �L the under signed,)WWe Y #()I glcLcxxxxxxxxxxroitxgt:rxzrxxxxxx =xa:=11M%Pt �xxxxxxxxxxr.:pf the ownerss o�tFe�7lowing escri e property lying to t he Township of County of McLeod, State of Minnesota. The undersig petitioner(s) respectfully represents and states that she (they) i6Mle ownersof the following described lands: (SEE ATTACHED EXHIBIT A) 2. That said property is unincorporated, abuts upon the limits of the City of Hutchinson, and is not included within any other municipality. 3. The acreage of such area is app. 20 ac. 4. The reason for the requested annexation is retail development 5. The population of the area is PETITIONERS REQUEST: That pursuant to M.S. 414.033, said property be annexed to and included within the City of Hutchinson. DATED: July 26, 1990 KEEFE &&ASAL SIGNED: By: o ey o u c inson evco, George A. & Delsie L. Schulte, ante irginia ec er, and Kenneth & Gloriann J. Wacker 246 Main St. S. P. O. Box 220 Hutchinson, MN 55350 Ph. (612) 587 -2163 9- P Parcel 1: SaM161S A The South Half of the South Half of the Southeast Quarter of the Quarter of Section 12, Township 116 North, Range 30 West. Parcel 2: That part of the North Half of the South Half of the Southeast Quarter of the Northeast Quarter of Section 12, Township 116 North, Range 30 West, and more particularly described as follows, to -wit: Beginning at a point on the South line of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12, said point being on the Nest 75.0 foot right -of -way line of Minnesota T.H. No. 15, and said point bearing South 69 West. 7S.0 feet from the Southeast corner of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12; thence along the,South line of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12, South 89 West, 264.0 feet; thence due North 165.0 feet; thence North 89.39' East, 264.0 feet to the West right -of -way line of Minnesota T.H. No. 15; thence along said right -of -way line, due South 165.0 feet to the point of beginning; Except that part thereof which lies Easterly of a line run parallel with and distant 105 feet Westerly of Line 1 described below: Line 1: from a point on the East and West quarter line of Section 7, Township 116 North, Range 29 West, distant 42.0 feet East of the West quarter corner thereof, run Northerly on a line which would intersect the North line of said Section 7 at a point thereon, distant 39.5 feet East of the Northwest corner thereof for 714.0 feet to the point of beginning of Line 1 to be described; thence run Southerly on the last described course for 270.0 feet and there terminating. Also beginning at a point on the South line of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12, said point bearing South 89 West, a distance of 339.0 feet from the Southeast corner of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12; thence continuing along said South line aforesaid South 89.39' West, a distance of 264.0 feet; thence due North 165.0 feet; thence North 09 East, 264.0 feet; thence due South 165.0 feet to the point of beginning. `J i s 9 -P 0 Parcel 3: The North Half of the South Half of the Southeast Quarter of the Northeast Quarter of Section 12, Township 116 North, Range 30 West; Excepting therefrom the following described tract, to -wit: Beginning at a point on the South line of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12. said point being on the West 75.0 foot right -of -way line of Minnesota T.H. No. 15, and said point bearing Sovth 89 West, 75.0 feet from the Southeast corner of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12; .thence along the South line of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12, South 89 West, 264.0 feet; thence due North 165.0 feet; thence North 89 East, 264.0 feet to the West right -of -way line of Minnesota T.H. N0. 15; thence along said right -of -way line, due South 165.0 feet to point of beginning. the Also beginning at a point on the South tine of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12, said point bearing South 89 West, a distance of 339.0 feet from the Southeast corner of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12; thence continuing along said South line aforesaid South 89 ° 39' West. a distance Of 264.0 feet; thence due North 165.0 feet; thence North 89 East, 264.0 feet; thence due South 165.0 feet to the point of beginning. And excepting therefrom that part of Tract A described below: Tract A: That part of the East 297.0 feet of the North Half of the South Southeast Quarter Section 12. Township 116North, Range Northeast 30 Quarter of West, McLeod County, Minnesota, lying Westerly of the Westerly right -of -way line of T.H. No. 15, as now located and established, excepting there- from that part thereof contained within the following described tract: Beginning at a point on the South line of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12, said point being on the West 75.0 foot right -of -way line of said T.H. No. 15, and said point bearing South 89 West, 75.0 feet from the Southeast corner of said North Half of the South Half of the Southeast Quarter of the Northeast Quarter of said Section 12; thence along said South line South 89 °39' West, 264.0 feet; thence due North, feet; Westerly right-of-way North wayline; thence s along 4 said e right -of -way line due South, 165.0 feet to the point of beginning. Which lies Easterly of a line run parallel with and distant 105.0 feet Westerly of Ltne 1 described below: Line 1: Beginning at a point on the East and West quarter line of Sec- tion 1, Township 116 North, Rage 29 West, dts tent 42.0 feet East of the Nest quarter corner thereof; thence run Northerly to a Point on the North line of said Section 7, distant 39.5 feet East of the Northwest corner thereof and there terminating. 0 ;iyj _. - �' •,.! � :.J 3' .. _ _ ._. 4Kl)t. 53 ^sc. ^b wY>Y I 1 is i 1 h '� 1 I� n/! / gyp. , /// // / � ♦ '\ I ', °' (. '� //: r i / / /!. I /f." -_. > /i:. i I /•� i , I 1`I •�.\ ♦ `� }. to - skir 11 05 2,i'W '1 ` I' !_ ri,. Ti,� /. /,. /. /i Ir / //; m � ♦ 1r1]Y 4r3 13:41"d Ano 4L �C sw P b { L 1 1 I I ~ � II g I PARCEL 3 )66. —101 Iry , "I "I I., A S 2 SE •. ., If ". O b 0 O 2 PARCEL 1 IS lit, 5 VZ SE 124, NE 1/11 N B! 161. 00' PARCEL 2 ° "` V F1 €i v C ti "1 !l' I' 1 —I J 00' 1 I II I - o = f ti W BALTIMORE � - AVENUE �• �-� _ - - � '� ''- �.., Wit. -- _ IJ ` r v r I I ~ � II g I PARCEL 3 )66. —101 Iry , "I "I I., A S 2 SE •. ., If ". O b 0 O 2 PARCEL 1 IS lit, 5 VZ SE 124, NE 1/11 N B! 161. 00' PARCEL 2 ° "` V F1 €i v C ti "1 !l' I' 1 —I J 00' 1 I II I HUG -28 -1590 16:09 FROM .. ---------- - - - - -= - -- TO 916125874096 P.01 WAL=MAWr 0 STORES, INC. • August 28, 1990 701 SOUTH WALTON BLVD. I The Honorable Paul Ackland Mayor of the City of Hutchinson, City Hall 37 Washington Avenue West Hutchinson, MR 55350 Res Hutchinson, Minnesota Wal -Mart Site Development Dear Mayor Ackland: I appreciated the opportunity to visit with you and Jim Marks yesterday about your concerns with the construction of the Wal -Mart store in Hutchinson, Minnesota. I thought I would follow up our telephone conversation with this letter to clarify Wal- Mart's position on the various concerns mentioned in our discussion. 1. Drainage Impact of Development on Downstream Properties - Wal -Mart will provide on -site detention of storm water runoff for a 100 -year storm. The discharge rate for the site will not exceed the existing condition. 2. Indemnification - We understand the City wishes to be indemnified against claims related to downstream drainage. We are designing on -site detention as described in Ho. 1 above and, therefore, we are not impacting downstream drainage. If e future storm sewer improvement district is formed and Wal -Mart is a benefiting party, then Wal -Mart would participate in a fair and equitable manner with other property owners in the area. 3. Traffic signal - When a traffic signal is determined by MNDOT to be warranted, Wal -Mart is willing to participate in the cost of this signal by paying up to 256 of the cost not to exceed $18,000. However, it does not appear that a traffic signal is needed at this time. 4. 8lectrical service - we understand there is a concern over who will provide electrical service. We certainly hope you are able to work this out in a timely manner. 9 _ FAX TRANSMISSION 12 il TODAY'sDATE S. qOn ME 'E'.[O PAGES I)L TO: /�t� FROM: _LOCATION - -• `_LbCATrON. _. NUMBER to / ;L 5 tf 7 - A /O 47 $ FAX NUMBER g - y ! OIL - ?3 ^ G S" 9 PHONE NUMBER (P / 1 ST 7 ^ r' C TELEPHONE NUMBER T20 1 7, 7 3 � G 7 • ENTONVILLE, AR 72718 • S ephones SOS 273 -6711 72716 -0481 $ 801 273 -6599 RUG -28 -1990 16:09 FROM • Mayor Paul Ackland August 2$, 1990 Page 2 TO 916125874096 P.02 S. 32' R ht -of - wa - Wal-Mart will dedicate 30' of right- of-way along the southerly property line when it is determined by the City that a future public street.is required in this area. 6. Schedule - Wal-Mart wishes to begin construction as soon as possible. we would propose to process rezoning, preliminary plat and final plan simultaneously if the City believes it would expedite the approval process. Construction is scheduled to begin as early as possible. Should any questions come up during the annexation proceedings tonight xi.m Loose can call me at home during the meeting. Sincerely, ( f&j-" 0 Carl ownbey Real Estate Manager Co /rj cc: Robert Bray 828Hutch • TnT01 P ' (612) 587.5151 JW ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O R A N D U M DATE: August 22, 1990 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF COMPLETED COMPREHENSIVE PLAN The Planning Commission recommends approval to adopt the Comprehensive Plan with notation of corrections on cover and illustration numbering. 9 9 -�c FOR YOUR INFORMATION • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 21, 1990 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7:30 p.m. with the following members present: Tom Lyke, Dean Wood, Roland Ebent, Clint Gruett, E1Roy Dobratz and Chairman Bill Craig. Members absent: Craig Lenz Also Present: Building Official Jim Marka, Director of Engineering John Rodeberg and City Attorney Barry Anderson. 2. MINUTES Mr. Gruett made a motion to approve the minutes of the regular meeting dated Tuesday, July 17, 1990. Seconded by Mr. Wood the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MARVIN WILLHITE • Chairman Craig opened the hearing at 7:31 p.m. with the reading of publication # 4147 as published in the Hutchinson Leader on Thursday, August 9, 1990. The request is for the purpose of considering a request for a conditional use permit to allow the owner to construct a 24' x 42' garage unto an existing nonconforming home located at 465 High St. Mr. Marvin Willhite, 465 High St., commented on his request and the 42' length rather than 28'as originally proposed. Building Official Jim Marka stated Mr. Willhite said he would tear one accessory building down if the garage would be 42' and explained the curb cut. Discussion followed on the farm equipment in the yard. Mr. Willhite stated the equipment would be stored in the sheds and garage. Mr. Ebent commented on safety of the property. Minnie Albrecht, 428 High St., commented on her concern and objection with the proposal of adding another building to the property. 1 Mr. Ebent made a motion to close the hearing, seconded by • Mr. Gruett the hearing closed at 7:42 p.m. Mr. Ebent 1 HUTCHINSON PLANNING COMMISSION MINUTES 8/21/90 made a motion to recommend approval of the Conditional Use Permit provided the farm equipment in the yard is removed or stored in the structure, siting the safety issues, and one existing garage be removed. Seconded by Mr. Wood the motion carried unanimously. There was discussion on enforcement of removal of the one building and the possibility of enforcement. (b) CONSIDERATION OF VARIANCE REQUESTED BY MARVIN WILLHITE Chairman Craig opened the hearing at 7:50 p.m. with the reading of publication #4148 as published in the Hutchinson Leader on Thursday, August 9, 1990. The request is for the purpose of considering a request for a variance by the owner to reduce side yard setback from 10' to 6' on property located at 465 High St. Chairman Craig commented on the proposal. 0 Mr. Ebent moved to close the hearing, seconded by Mr. Gruett the hearing closed at 7:53 p.m. Mr. Ebent made a • motion to deny the request due to lack of hardship. Seconded by Mr. Dobratz the motion carried by a 5 -1 vote Chairman Craig voting nay. (c) CONSIDERATION OF VARIANCE REQUESTED BY OMAR COLLIS, MIKE'S MOBIL STATION Chairman Gruett opened the hearing at 7:56 p.m. with the reading of publication #4149 as published in the Hutchinson Leader on Thursday, August 9, 1990. The request is for the purpose of considering a request for a variance by the owner to reduce side property lines from 25' up to 0' located on property at 905 Hwy 15 South, Mike's Mobil. Mr. Mike Commerford, Mike's Mobil, presented the site plan proposed. Building Official Marka commented on the site plan and his understanding of the proposal being for a 23' variance and the appropriate parking is now in place. A hardship is created by the peculiar lot. City Attorney Barry Anderson commented on the timing concern of this project due to the ShopKo project. Discussion followed on the site plan. City Engineer John • 2 • HUTCHINSON PLANNING COMMISSION MINUTES 8/21/90 Rodeberg commented on the site drainage being in compliance from a landuse standpoint the proposal is appropriate. Mr. Commerford stated grass is proposed for the back portion of the lot and possibly employee parking. He commented the UPS truck would be the largest truck to unload merchandise. Building Official Marka stated a green space variance will be needed in the future. Mr. Wood made a motion to close the hearing, seconded by Mr. Lyke the hearing closed at 8:10 p.m. Mr. Lyke moved to recommend approval. Seconded by Mr. Gruett the motion carried unanimously. (d) CONSIDERATION OF VARIANCE REQUESTED BY RANDY NORDLING Chairman Craig opened the hearing at 8:10 p.m. with the reading of publication #4150 as published in the • Hutchinson Leader on Thursday, August 9, 1990. The request is for the purpose of considering a variance by the owner to increase accessory structure height from required maximum of 15' to 19' on property located at 305 Hassan St. S. Mr. Randy Nordling, 305 Hassan, commented on his construction of a garage. Asking for the variance to keep the roof lines in historical balance with the 1902 architectural existing roof lines. He stated the hardship is the placement of the new structure to historically fit the other buildings. Building Official Marka commented on the architectural character of the house. There was discussion on the existing garage and roof lines and lot coverage being at 30% of the lot. Mr. Lyke made a motion to close the hearing, seconded by Mr. Dobratz the hearing closed at 8:20 p.m. Mr. Lyke moved to recommend approval. Seconded by Mr. Dobratz the motion carried unanimously. 4. NEW BUSINESS • (a) CONTINUATION CONSIDERATION OF ANNUAL REVIEW OF CONDITIONAL USE PERMIT FOR PORTABLE BUILDINGS AT 3 HUTCHINSON PLANNING COMMISSION MINUTES • 8/21/90 HUTCHINSON TECHNICAL COLLEGE AS PRESENTED BY DICK LENNES Mr. Dick Lennes, President of Hutchinson Technical College, introduced Ms. Beth Heploa, Director of Marketing and commented on the pattern of funding for the Technical College. He presented a site plan of the Technical College and where the mobile units sit and explained the full use of the buildings. Mr. Lennes explained that proposals are in to the State Legislature for both long range plans and projects. Ms Hepola commented on the remodeling or the Technical College and the stages that have been completed. Mr. Lennes presented a master plan in front of the legislature for the past six years. Phase I includes construction to eliminate the temporary buildings and the square footage of space and suggested the City write to the legislators. He explained the process of applying to the legislation for funding. The options without the building space would be to eliminate courses or go into the community for other room. Neither would be ideal. • Building Official Marka recommended the City Council pass a resolution listing reasons for the expedient passage of the funding. Mr. Lyke moved to recommend approval of the one year review of the conditional use permit and suggests the City Council draft a resolution to encourage the legislators to appropriate funds to replace the temporary facility with a permanent structure. Seconded by Mr. Gruett the motion carried unanimously. (b) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF LOT SPLIT IN WOODVIEW ACRES REQUESTED BY ROXANNE KOKESH (2 MILE RADIUS) There was discussion on set backs of the accessory building. Mr. Lyke moved to recommend approval of lot split, seconded by Mr. Wood the motion carried unanimously. (c) CONSIDERATION OF CONSIDERATION OF LOT SPLIT IN SANTELMAN'S 2ND ADDITION REQUESTED BY KEN SANTELMAN Building Official Marka explained the proposal and • services running into the lot. He stated staff has 4 S HUTCHINSON PLANNING COMMISSION MINUTES 8/21/90 concerns with possible utility and drainage easements. The lot does not require platting. Mr. Ebent moved to recommend approval of the split based on staff recommendation to provide utility and drainage easements if there would be separate ownership in the future. (d) CONSIDERATION TO BEGIN ANNEXATION PROCEEDINGS REQUESTED BY ATTY. PETE KASAL FOR HUTCHINSON DEVCO (WALMART) Mr. Tim Loose, Engineer representing Bolton Menk Inc., commented on the proposal as presented. He presented a brief background on WalMart proposal and stated the annexation is for the 20 acre parcel in the SW guadrant of Hwy 15 and Baltimore. Mr. Loose explained that the WalMart proposal is a 80,600 sq. foot retail store with a possible 30,000 sq. ft. expansion to the rear or south. Discussion followed on the ownership of the property being owned by WalMart. fir. Philip Plaisance, Rt. 2, farms south of the airport and voiced concern about excess water draining into the present drainage ditch. City Engineer John Rodeberg commented on the proposed detention pond and possible legal aspects of dumping water into ditch. The detention pond is to be designed to withhold water not to drain into the ditch any faster than it drains at present. Discussion followed on blacktop being 75% of site coverage which is 15 acres. Mr. Richard Schmidtbauer, Rt. 2, commented on the cleaning of the private ditch in 1976. City Engineer Rodeberg stated the system would work for a short term solution but he would like to see a long term study for future planning. Mr. Marlow Priebe commented on discussion years ago pertaining to the ditch problem and long range planning. City Attorney Anderson commented on the drainage system and the city possibly needing an indemnity agreement from WalMart if drainage does not comply. Mr. Lyke commented • on the utility's concerns and services. HUTCHINSON PLANNING COMMISSION MINUTES • 8/21/90 Building Official Marka commented on staff outline of criteria to be met. City Attorney Anderson explained the annexation process and legal aspect the Municipal Board follows. Mr. Loose commented that WalMart has looked at the drainage problems and cooperation with the city to meet criteria the city requires. He stated WalMart is willing to address requirements at the appropriate timing. There are also DNR and Corps of Engineer requirements which will be met at the time of platting. Building Official Marka asked about traffic flow. Mr. Loose stated they have discussed the MN DOT requirements of one access to Hwy 15 and the major access on Baltimore. Hr. Ebent moved to begin annexation proceedings, seconded by Mr. Wood the motion carried unanimously. (e) DISCUSSION OF PRELIMINARY PLAT IN WAGNER DEVELOPMENT REQUESTED BY KEVIN COWLES Building Official Marka explained the proposal to plat two lots but a better solution would be to vacate the easement for the placement of the house and make one buildable lot. (f) DISCUSSION OF FINAL PLAT OF SCHMIDTBAUER'S 4TH ADDITION (STREET NAMES AND NUMBERING) Building Official Marka explained the numbering system and there was discussion on the soil borings. (g) DISCUSSION OF REZONING AND CONDITIONAL USE PERMIT APPLICATIONS REQUESTED BY CHARLES RESS Mr. Ress explained the proposal. Mrs. Ress stated this would be a craft consignment shop and commented on off street parking, turn around on property, and that the garage would be the shop. Building Official Marka commented on the criteria for in home occupations including artistic or food crafts. Discussion followed on the necessity of a rezoning or conditional use permit with the consensus that a home occupation is permitted use in R -2 districts. L] 0 HUTCHINSON PLANNING COMMISSION MINUTES 8/21/90 (h) DISCUSSION OF PROPOSED CONDITIONAL USE PERMIT FOR CATALOG SALES AND SERVICE REQUESTED BY JEFF BRENHAUG ON LEWIS AVE Withdrawn. (i) DISCUSSION OF SKETCH PLAN PRESENTED BY JOEL VINKEMEYER IN LYNN TOWNSHIP (2 MILE RADIUS) City Engineer Rodeberg commented on the proposed sketch plan stating the developer is willing to pay cost of frontage road and utility easement. He stated this is a better layout than previously proposed. Fir. Marlow Priebe representing the developer, stated Lynn township denied the request. Chairman Craig commented the Comprehensive Plan suggests the development is not appropriate at this time because of services to the area. (j) OTHER DISCUSSION Mr. Loren Ahlstrand owner of Kentucky Fried Chicken explained the signage and has a variance application in for the September planning commission meeting. 5. OLD BUSINESS (a) CONSIDERATION OF COMPLETED COMPREHENSIVE PLAN Mr. Ebent made a motion to adopt the Comprehensive Plan with notation of correction on cover and illustration numbering, seconded by Mr. Gruett the motion carried unanimously. (b) DISCUSSION OF ANNUAL REVIEW OF DANCE STUDIO, JEFF MUNSELL PROPERTY City Engineer Rodeberg stated Florida St. improvements did not go through. Building Official Marka stated the permit to hard surface will be obtained, he has contacted Mr. Munsell. (c) COMMUNICATION FROM STAFF Planning Commission Budget - Building Official Marka commented on presenting basically the same budget as last year. City Engineer Rodeberg proposed $40,000 for a Comprehensive Storm Water Management Plan. • 7 HUTCHINSON PLANNING COMMISSION MINUTES • 8/21/90 Building Official Marka addressed a letter of concern from Mr. Richard Danielson. Mr. Marka commented on a proposal for the carwash behind Taco Johns and stated everything in IC -1 requires a conditional use permit. 6. ADJOURNMENT There being no further business the meeting was adjourned at 11:00 P.M. L] E E HCDC Board of Directors Friday, August 24, 1990, 7:45 am Hutchinson Public School Central Office DIRECTORS PRESENT Glenn Matejka, Chairman Jim Bullard, Vice Chairman Phil Graves Carol Haukos John Mlinar Keith Weber OTHERS PRESENT John Bernhagen, Exec. Dir. Meeting was called to order by Chairman Matejka. Matejka called on Bernhagen to update the board on the progress of the Shopko project. Bernhagen reported that all but one of the properties have been either optioned or a verbal agreement has been reached. The City Council will be meeting at noon to approve language for the environmental cleanup procedures, which will basically hold Shopko harmless from any contamination presently on the site that is under, or will be under, remediation. Bullard moved, seconded by Weber and carried to assign properties now under option by Hutchinson Community Development Corporation In Blocks 43 & 44 north half of the townsite of Hutchinson to the City of Hutchinson. (Resolution affixed is a part of these minutes) There being no further business, the meeting was adjourned. /Z -7 , WHEREAS, Hutchinson Community Development Corporation (HCDC) has been negotiating with various property owners in the tax in- crement district in downtown Hutchinson; WHEREAS, the City of Hutchinson now desires to consider excercising various options secured by HCDC; WHEREAS, there is no further reason for HCDC to delay assignment of the options in question= NOW THEREFORE BE IT RESOLVED by the Hutchinson Community Development Corporation: 1. That all options to purchase real estate in the downtown redevelopment district, also known as the tax increment district, composed of property located in Blocks 43 and 44, North half of the townsite of Hutchinson, be and here- by are assigned to the City of Hutchinson for such further action as the City of Hutchinson deems appropriate. 2. Options executed to date include but are not limited to property owned by the following: Dorothy Schramm, Martin • Prieve, Steven Larson, Roger Mies, and Daniel Mattson, and their respective spouses, if any. � e� ov__ leG nn Matejka, resident Hutchinson Community Development Corporation r (612) 587 -5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 27, 1990 TO: Mayor 6 City Council FROM: Gary D. Plotz, City Administrator SUBJECT: Change of Time for September 11, 1990 Council Meeting Inasmuch as the primary election will be held on Tuesday, September 11, the City Council will need to change its meeting time to 8:00 P.M., after 0 the polls close. cc: Ken Merrill /ms 0 /o -A. rI L 11 REGULAR COUNCIL MEETING AUGUST 28, 1990 ------------------------------------ --- -------- ---- ------ ---- ---- - -- - WATER & SEWER FUND *Withhold Tax Acct employer contribution 634.10 *P.E.R.A. employer contribution 387.23 Aagard West drop boxes 665.00 Arnold & McDowell prof services 303.02 Bennett Office folders 27.65 Curtin Scientific lab supplies 545.55 DPC cylinder 5.00 Feed Rite acid 807.42 Hach Co pipet 67.32 Hotovec, Ross safety boots 30.00 Hutch Utilities gas & elec 221.87 ISD #742 workstudy student 185.56 League of MN Cities retro adj - 2,057.00 Logis July comp service 739.24 MN Valley testing 40.00 Waldor Pump switches 240.00 Water Products meters 548.65 TOTAL $3,390.61 CENTRAL GARAGE *Withhold Tax Acct employer contribution 96.50 *P.E.R.A. employer contribution 56.51 Brandon Tire tire repairs 78.80 Champion Auto parts 17.94 Hutch Wholesale supplies 90.28 MacQueen gutter broom, sprockets 453.10 Matco Tools tools 99.95 MTI wheel 56.53 Wichterman, Ken safety boots 30.00 Wichterman, Ken license reimbursement 24.00 Wigen Motor remove emblems 180.48 TOTAL $1,184.09 // - A • GENERAL FUND *Withhold Tax Acct *Dorothy Schramm *Roger & Mary Mies *Comm of Revenue *DNR *P.E.R.A. *Domino's Pizza *Domino's Pizza *DNR Albinson American Planning American Red Cross American Risk AmericInn Amoco Oil Arnold & McDowell Baasen, Eugene Barkeim, Eldon Bennett Office Bergstrom, Karin Browns Greenhouse Camera Shop Carquest Auto • Carter, Ron CDI Office Chamber of Commerce Com of Transportation County Treasurer Daak's Yard Davis, Arlys Dostal & Oleson DuroTest Eileen Goeders Estate Erickson Oil Feed Rite Forcier, Robert G.F.Nemitz Game Time Gov Fin Off Assc Gregor, John Grina, Lisa Groehler, Floyd Haarstad, Earl Hasson Valley /Avon Restore Hasson Valley /Miller & Mac Hasson Valley /Richard Larson HCVN Hutch Jaycee Carnival Hutch Hutch Hutch Hutch Hutch Hutch Utilities Plumbing & Htg Tech College Sew & Vac Tech College Med Center employer contribution land option land option arena sales tax -July registration fees employer contribution 53 pizzas council meeting registration fees stake chaser dues manuals prof serivices trial lodging fuel Aug compensation license reimbursement license reimbursement envelopes & supplies gymnastic instructor apple tree developing hoses license reimbursement supplies postage & music hangar payment DL fees maple trees swimming refund solvent lights contract payment supplies chlorine & paint 4,405.26 500.00 500.00 16.71 79.00 5,012.38 336.55 23.20 107.00 106.36 20.00 365.85 800.00 545.07 222.09 3,000.00 13.00 15.50 398.13 148.50 17.99 6.75 5.13 21.50 6.14 in the park 2,520 700 120 state tourney refund stain coil spring codification authorized expense meeting expense license reimbursement license reimbursement small cities loan small cities loan small cities loan cable franchise donation gas & elec gasket live burn class repairs workstudy students physicals 60 00 50 18.75 10.00 9.75 46.18 1,500.00 107.04 1,140.61 80.00 7.95 170.42 32.00 750.00 5.65 26.50 21.50 14,104.88 2,849.25 12,428.32 750.00 1,000.00 6,043.87 2.50 200.00 48.70 2,065.80 645.00 3 • • r L Hutch Police Dept UPS 11.04 Ice Skatinl Institute dues 225.00 Ihduhapi Camp 8 people 99.00 Isaacson, Sarah asst gym instructor 115.00 Jerbek Machine angle iron 9.36 Jim Hatch Sales first aid supplies 123.79 Jim's Garden weed mowing 570.00 Joe's Sport Shop plate 3.00 K -Mart camera 79.00 Karg, Larry license reimbursement 10.00 Kimball,Joellen refund picnic shelter 5.00 L & P Supply rim 15.75 L. C. Shooting Sports shells 66.50 Law Enforcement Equip name bars 21.45 League of MN Cities retro adjustment 4,104.00 League of Mn Cities 6 subscriptions 108.00 Linder Bus bus trips 2,199.20 Logis July computer service 6,982.86 M.D.R.A. annual meeting 60.00 M.D.R.A. 100 maps 37.00 MACO dues 112.50 Mankato Mobile Radio siren control 601.70 McGarvey Coffee coffee 54.90 Meeker Sand & Gravel sand 290.44 Meier, Doug license reimbursement 24.00 Mini Bif rental 120.00 Mix, Finley license reimbursement 11.00 MN Dept Public Safety bike license fees 40.00 MN Planning Assc dues 20.00 Natl Fire Protection membership 75.00 Niska, Renee asst gym instructor 22.00 Northern States Supply parts 111.73 Northland Bev fair supplies 70.10 Olson's Locksmith repair alarm 28.00 Pan o Gold supplies 51.60 Peterson Bus bus trips 1,350.00 Plaza Hardware spray paint 68.16 Plaza Hardware buckshot 128.57 Popp, Ray refund state fair trip 14.00 Presitge Foods luncheon 41.25 Prints Charming t- shirts 618.80 Pro Maintenance urethane on floor 2,290.56 Quade, Howard /Layaway Roof small cities loan 1,403.60 Quade, Howard /Clyde Gregor small cities loan 2,417.88 Redetzke, Nancy picnic 308 plates 1,185.80 Runke, Bruce license reimbursement,rodeo 301.13 Saltman salt 65.00 Schmeling Oil oil & grease 199.00 Shopko photos & 1st aid supplies 33.19 Shoutz, Mark K -9 supplies 120.24 Sorensen Farm lawn sprayer 460.00 St. Peter league meeting -Plotz 12.00 St. Cloud Railroad Salv 100 ties 575.00 Standard Printing fall winter calendar 2,200.00 Streichers flashlights 317.70 Turf Supply pro mix 342.00 0 • UBC Uniforms Unlimited United Laboratories Vostinar, Joe West Central Com. /Marks Carp Xerox Zahl Equip BOND FUNDS YOUTH CENTER *Withhold Tax Acct *P.E.R.A. Star Cablevision Northland Bev Frito Lay Jude Candy Co BONDS OF 1989 • Hanson & Vasek 1982 TAX INC DEBT SERV National City Bank 1990 BONDS Barr Engineering 1990 TAX INC CONSTRUCTION County Recorder Jensen & Gordon Wilson Development 1980 TAX INC DEBT SERV *Diamond 5 Wrecking Hasson Valley /Miller & Mac Hasson Valley /Richard Larson Hasson Valley /Avon Restore West Central Com /Mark's Carp Howard Quade /Clyde Gregor Howard Quade /Layaway Roof supplies 189.40 uniforms 290.20 degreaser 164.81 license reimbursement 21.50 small cities loan 7,717.62 July usage 5052 300.75 key 8.60 TOTAL $105,392.56 employer contribution 62.42 employer contribution 36.56 Sept Service 24.30 supplies 133.17 supplies 18.08 supplies 60.10 TOTAL $334.63 let #6 3,845.90 interest & fees 4,971.25 analysis 3,108.89 abstract costs 24.00 4 title opinions 300.00 relocation services 1,196.25 TOTAL $1,520.25 project 90 -22 8% loan 8% loan 8% loan 8% loan 8% loan 8% loan 2,200.00 1,080.75 4,714.18 5,350.12 2,927.38 917.12 532.40 TOTAL $17,721.95 9 0 i BURNS MANOR CONSTRUCTION Lundeen Floor Covering Joerns BONDS OF 1985 First Trust LIQUOR FUND Quality Wines Ed Phillips Griggs Cooper Johnson Brothers City of Hutchinson City of Hutchinson PERA City of Hutchinson City of Hutchinson Withhold Tax Acct Com of Revenue Com of Revenue PERA City of Hutchinson floor tile 881.40 freight 245.60 TOTAL $1,127.00 balance due interest 90.00 wine & liquor 4,015.47 wine & liquor 2,397.73 wine & liquor 1,693.40 wine & liquor 1,346.18 lottery sales 463.00 payroll 4,553.56 employer contribution 179.78 lottery sales 1,189.00 payroll 4,397.48 employer contribution 322.77 July sales tax 9,827.93 bal of June sales tax 6,207.59 employer contribution 187.14 lottery sales 85.00 TOTAL $36,866.03 0 0 FOR YOUR mEoRMq ON CAER COMMITTEE MEETING August 8, 1990 The CAER Committee met on August 8, 1990, at 11:30 and was held at the Victorian Inn. The following members were present: Bob Bowen, Dick Desens, George Field, Larry Graf, Lisa Grins, Duane Hoeschen, Steve Madson, Paula Rybak and Marlin Torgerson. Steve Hadson called the meeting to order. At this point Bob Bowen introduced Jason Bergquist who is interning at 3M and will be attending the meetings with him. Steve Madson then stated that the areas that still needed to be discussed were Annex D, G, I and L with K still outstanding until September. Duane Hoeschen then began discussion regarding the changes he has made while working on Annex L and its SOP. He stated that he had made several minor changes with his major concern regarding the word "radiological". He stated that he felt this word should be eliminated from all areas when it appeared as Radiological/ Hazardous. With regards to the SOP it was felt that the Hazardous section should be moved so that it appears first in the SOP with the Radiological area appearing second. The reason for this is that the emphasis has shifted more towards the Hazardous materials area. The discussion of Annex L was completed and half of its SOP when time expired. Duane stated that he would supply Lisa with a copy of the changes he had made regarding Annex L in order for her to complete the update. The meeting was then adjourned at 1 :00. The next meeting will be held on September 12, 1990 at 11:30 at the Victorian Inn for the buffet lunch. \_J C 0 0 alcohol. However, it floes not state flatly that percentage makes a person automatically guilty. The law, adopted in 1986 and amended in 1988, also applies to com- mercial boats, trains and passenger - carrying buses. Before the law was e were covered y FAA regula- tions; the ere no federal criminal penal " for flying while intoxicated. . rthwest fired all three pilots for P n 'thin 12 hour of a sche- fight and the FAA revoked icenses. The FAA forbids pilots flying within eight hours of drinking or from flying with a blood- But de la Vega questiotted whether the pilots could have handled an emergency if one had developed. Her- bert Moskowitz, a behavioral scien- tist, testified for the prosecution that all people are significantly impaired by alcohol whether they know it or not a Boh ow as ol enions l 003 conc pe sett nd 0.04 trat percent as "The law does not r e that we have w wait for a tragedy t pen before we find someone guilty," a Vega told the jury. "I think it came down to the expert testimony of Dr. Moskowitz," the prosecutor said Monday. "That was the key part of the trial." sidering an appeal and William Mauzy, attorney for Kirchner, said he would appal. Balm's attorney, Bruce Hanley, declined to comment. "My guess would be those num- bers were compelling to them," Wold said. 'Those were sough [umbers to work with." The trial opened July 25, and jurors got the case on Thursday. They deliberated atom] of about nine hours. De Ice Vega said she would like a s to consider malting the law !fe by specifying that it is a ony fly with blood- alcohol con - uatio of 0.04 percent. CoTn discuss hi g he fees for city home building per its 1 a1 ew Sot14aF� U NEW ULM Those pl mg to ( � According to the report, none of the build or alter homes in New Ulm city's permit fees have been raised would face substantially higher per- since they were adopted in 1968. mit fees under a proposal to be pre- sented to the New Ulm City Council Gag and Salvati state the city tonight spends about six to ten hours inspect- The steepest hike recommended in ing new houses, checking footings the report, which was prepared by and setbacks, plumbing and framing, City Manager Richard Salvad and insulation and a final inspection. Building Inspector AI Gag, would target the construction of new homes. The report recommends boosting The report proposes boosting the the fee to cover more of the city's cost fee paid for a permit to build a single - in performing those inspections and family house from $25 to $350, rais- states the increased fees would not ing the fee for a permit to build a impact construction plans. $100,000 commercial building from "...(I)t is generally recognized that $287 to S433 and upping the fees for basic economic and demographic garage and addition permits from $2 trends determine the number of permit per S 1,000 to $5 per S 1,000 of the new applications received by any given construction's value. city," the report states. "And that The report recommends making all municipal permit fees have no signif- increases effective Jan. 1, 1991. icant influence on permit application aolin plant in p less waste and more pro- to the permit prose duct that w e said. The next step to a eess• ing operation is obtaining the neces- sary permits. They need the stamp of approval from Redwood County, the state Department of Natural Resour- ces and the state Pollution Control Agency. The mining firm has also worked with the state Archeological Society because there is a known archaeological site about a mile from their leased mining property. One thing that is still unclear, according to Cooler, is whether the DNR Hill require his firm to fill out an environmental assessment worksheet, which he said could add three months "We v een in close contact wtori property owners in the area because we previously needed to negotiate mining rights. No one is against the processing plant," said Gooier. Gooier told the coalition represen- tatives that four full -time jobs will be created by the processing plant, along with a number of seasonal trucking and machine operating jobs. "That's the bare bones. Once demand goes up, we'll have to retool the operation and hire more people," said Gooier. A representative from Hector asked why the firm plans to ship by pneuma- tic tanker truck, rather than by rail- numbers " The report also shows rmit fees from Hutchinson, Owaron a, I bault, Marshall and Fairmon ging from $433 to $1,205 for a $ 00,000 house or commercial In other business today, the ouncil will meet with the Park and ecrea- tion Commission to review man Farber Associates' latest velop- ments in New Ulm's master p k plan. The city has not yet receiv copies of the plan to be reviewed t 4 p.m. today. Damon Farbcr's pre ' inary mas- ter park plan called about $1.75 million in park impr ements in 1985, including 5800, for a new outdoor pool and S923,^ in other improve- ments to ci tip view road, which would seem to be a very convenient mode for shipping great volumes of the clay material. Gooier answered that high volume is just the problem with shipping by rail. "Most of the feed processors out there can't handle the hundred tons held by a single rail car. They use maybe one tanker truckload a week and they have storage capacity for one or two more truckloads at their plants where they mix the powder into the soy meal." Minnesota Valley Mineral has been prospecting in this area since late Kaolin continued on page 2A , • AGENDA RECONVENED MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 1990 /THURSDAY, AUGUST 16, 1990 A. SHOPKO MATTERS C 1 1. Approval of the Environmental Indemnity Agreement as Amended 2. Approval of the Amended Site Purchase Agreement (Amendment No. 2) Approval of Letter of Agreement Regarding Contingencies (Including Sign Issues) B. OTHER 1. Approval of Closing Sidewalk at IOOF Lodge (Brown Floral) 2. Approval of Estimated Engineering Costs for Hutchinson Dam - Construction Phase B r1 L� • ENVIRONMENTAL INDEMNITY AGREEMENT For and in consideration of One Dollar ($1.00), and other good and valuable consideration, the receipt, value and sufficiency of which is hereby acknowledged, and to induce ShopKo Stores, Inc., a Minnesota corporation, to acquire (hereinafter referred to as the "acquisition transaction ") the parcel(s) of real estate described on Exhibit " 1 " (hereinafter the "Property "), the undersigned Indemnitor hereby agrees to save, defend, indemnify and hold harmless ShopKo Stores, Inc., its officers, directors, agents, shareholders, representatives, successors and assigns (collectively the "Indemnitee ") from and against, and shall reimburse the Indemnitee, for any and all actions, causes of action, liabilities, loss, costs, damages, demands, expenses, fees, fines, interest, judgment, injunctive relief, obligations, penalties and punitive damages (including reasonable attorneys' fees, consultant and expert witness fees and related expenses, as they become due and payable without waiting for the ultimate outcome of any litigation or administrative proceeding) arising out of, or in connection with or resulting directly or indirectly from, or suffered, sustained or incurred by Indemnitee from (a) any release or threatened release of any hazardous substance, pollutant or contaminant on or under the Property, or migrating from the Property; (b) any injury to human health or the environment by reason of the condition of, or past activities on, the Property; (c) any "superfund" liability under • Minn. Stat. g115B.04, or other similar liability, for investigation, A -� FF? SUFEF i -LI LEGH- ORi15 =. :8: -V v. cleanup, containment, removal, remediation, or restoration work with respect to any hazardous substance, pollutant or contaminant on or from the Property, regardless of the source, as of the date of closing of the acquisition transaction, including but not limited to any liability, cost or expense for the removal, cleanup and disposal of any asbestos, PCBs, radon, pesticides, petroleum related products or underground storage tanks on the Property; and (d) any "superfund" liability under Minn. Stat. §115B.05, or other similar liability, for economic loss, death, personal injury, disease and any consequential damages incident thereto. The terms "hazardous substance," "pollutant" and "contaminant" include all hazardous or toxic substances, materials or waste regulated by any unit or agency of local or state government having jurisdiction over the Property, or the United States government, its agencies and instrumentalities, including, but not limited to substances regulated by, under or pursuant to the Federal Clean Air Act as amended (42 U.S.C. §7401 et. sea. the Federal water Pollution Control Act as amended ( 33 U.S.C. 91251 et. sea. the Resource Conservation and Recovery Act of 1976 as amended (42 U.S.C. 16901 et, seq.), the Comprehensive Environmental Response, Compensation and Liability Act as amended (42 U.S.C. §9601 g&, sea. the Toxic Substance Control Act as amended (15 U.S.C. §2601 jt sea. and any similar states laws and regulations. The terms also include petroleum and its derivatives and products, asbestos, radon, pesticides and polychlorinated biphenyls (PCBs). This indemnity agreement is not subject to any limitation that may be applicable to Indemnitor under Minn. Stat. §115B.04, Subd.4, i ZAZ FROM SUPER VPLU'LESaL 08 15 =9Q 1P:- P. 4 Minn. Stat. 5115B.05, Subd.4, Minn. Stat. 5466.04, Subd.l or any other limitation, set off, apportionment or rights of contribution, except that this indemnity agreement does not impose on Indemnitor any liability relating to hazardous substances pollutants or contaminants which (hazardous substances, pollutants or contaminants) did not exist on the date of closing of the acquisition transaction_ This indemnity agreement shall survive the closing of the acquisition transaction and any acquisition of title to the Property by the Indemnitee and shall be a continuing obligation of the undersigned Indemnitor. IN WITNESS WHEREFORE, the undersigned has executed this Agreement this day of , 1990. CITY OF HUTCHINSON, MINNESOTA • By By_ I • JBC405:1 081590 -3- FROM SUPER UALU %LEGAL 08/15,/90 15:27 P. 5 u l l r_ 1 c_ 4 q 1.1 C Ti 1: p d i.: c , _ n c AMENDMENT No. 2 TO • SITE PURCHASE AGREEMENT (Hutchinson, Minnesota) THIS AGREEMENT made this day of 1990, by and between SHOPKO STORES, INC., a Minnesota corporation, 700 Pilgrim Way, P.O. Box 19060, Green Bay, Wisconsin 54307 -9060 ( "Buyer ") and the CITY OF HUTCHINSON, a Minnesota municipal corporation, 37 Washington Avenue West, Hutchinson, Minnesota 55350 ( "Seller ") . WHEREAS, the Buyer and Seller entered into a Site Purchase Agreement dated the 25th day of April, 1990, relating to the purchase of an approximately 6.65 acre parcel of real estate located in the City of Hutchinson, McLeod County, Minnesota, which Site Purchase Agreement was subsequently • amended by Amendment No. 1 to Site Purchase Agreement dated the 26th day of June, 1990, and a letter agreement dated June 14, 1990, between Colin D. Pietz as attorney for the Buyer and G. Barry Anderson as attorney for the Seller (collectively, the "Agreement "); and WHEREAS, the environmental investigation of the Property as defined in the Agreement, and adjoining parcels of real estate, have revealed areas of environmental concern and areas which require remedial actions and WHEREAS, the Buyer and seller have agreed upon a course of action intended to remediate all areas of environmental • -I- 08/15/90:2 A.-i- P.3 concern on the Property prior to the acquisition of the Property by the Buyer; • NOW THEREFORE, in consideration of One Dollar ($1.00), the mutual- covenants herein contained, and other good and valuable consideration, the receipt, value and sufficiency of which is hereby acknowledged, IT IS AGREED AS FOLLOWS, TO WIT: 1 • AMENDMENTS TO AGREEMENT The Agreement is hereby amended as follows: A. waiver of Environmental Contin enc The Buyer, upon the mutual execution of this Amendment No. 2, hereby waives the environmental contingency in Paragraph 3.H. of the Agreement. If this Amendment No. 2 is not mutually executed prior to August 17, 1990, the date for waiver or availing of this contingency is extended until the mutual execution of this Amendment No. 2. B. Environmental mnitv ement. The Seller shall execute and deliver to the Buyer forthwith an environmental indemnity agreement in the form marked Exhibit ,1.B.,, attached hereto (the "Environmental Indemnity Agreement„). This shall be accompanied by a certified copy of a resolution of the Seller authorizing the execution and delivery of this Amendment No. 2, ratifying and reaffirming the Agreement as amended hereby, and authorizing the • -2- 08/15/90:2 NUG 1E, '90 08:02 KWP5 P.4 • execution and delivery of the Environmental Indemnity Agreement. C•' opinion of Counsel The Seller shall furnish forthwith to the Buyer an opinion of its counsel as to the Agreement and the Environmental Indemnity Agreement in the form attached hereto as Exhibit "1.C" D. Corrective A tion. The Seller agrees to perform, at its sole cost, all work necessary to remediate the environmental conditions on the Property and on adjoining real estate to the extent reasonably required to prevent future environmental pollution of the Property. Seller agreea that in conjunction with the foregoing, a Correction Action Plan (CAP) must be submitted to and approved by the Minnesota Pollution Control Agency (MPCA). Seller and Buyer agree that the CAP to be submitted to the MPCA shall be formulated by Twin City Testing Corporation with both the Seller and Buyer having input in the process of developing the CAP, E• R_�ht of Termin.� as There is hereby added to the Agreement the following provision: "Notwithstanding anything to the contrary, Buyer shall have the right, in its sole and absolute discretion, to terminate • this Agreement and all of its liabilities and -3- 08/15/90:2 HUG It '90 08 :03 KWPS obligations hereunder at any time after • August 15, 1991,_ if (i) Seller has failed to deliver to Buyer a certification, in form and content reasonably acceptable to Buyer, executed by the MPCA certifying that a CAP relating to the Property (and the adjacent real estate if any remediation or monitoring thereon is required by the MPCA) has been approved by the MPCA and that the CAP has been successfully completed except for any continuing monitoring requirements under the approved CAP; (ii) Seller has failed to deliver to Buyer a certification, in form and • content reasonably acceptable to Buyer, executed by Twin City Testing Corporation certifying that there are no hazardous or toxic substances, material or waste in, on or under the Property that exceed the levels of regulatory tolerance under any and all applicable laws and regulations or (iii) Buyer has elected to retain a qualified environmental consultant to perform additional testing of the soil or groundwater on or under the Property after the completion Of the CAP (Seller hereby agrees that Buyer shall have the right to retain such • -4- OA /? S /an.. Ai_a; lc '90 ©8:03 hWP� additional testing at Buyer's Own cost and expense}, and the results of such testing indicate the presence of any hazardous or toxic substances, material Or Waste in, on or under the Property in excess of the levels of regulatory tolerance under any and all applicable laws and regulations. Notwithstanding the foregoing or anything else tO the contrary, the Environmental Indemnity Agreement executed and delivered by the Seller to Buyer shall survive any closing under this Agreement any acquisition of title to the Property by Buyer and shall be a continuing obligation of the Seller." 2. REAFFIRMATION. All other terms, conditions provisions and of the Agreement as amended hereby, are hereby ratified and approved and shall be and remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to Site Purchase Agreement to be executed as of the day and year first above written. SHOPKO STORES, INC. By: W lliam J. Tyrre 1, Presi ent 0 $y. W 11 am C. unt, ecretary -5- 08/15/90:? A'UG le. '90 OS:04 kWFS CITY OF HUTCHINSON, MINNESOTA STATE OF WISCONSIN) COUNTY OF BROWN as By: Paul L. Ac an , Mayor By: Gary D. P otz, Administrator Personally came before me this day of 1990, William J. Tyrrell, President of Shopko Stores, Inc., a corporation duly organized and existing under and by virtue of the laws of the State of Minnesota, and to me known to be the Person who executed the foregoing instrument, and to me known to be such President of said corporation and acknowledged that he executed the foregoing instrument as such officer as the act of said corporation, by its authority. Notary rup.LIC, Wisconsin My Commission Expires: STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss 1990, William C 11Hunt,e oopk Secretary this of f S o Stores, Inc., a corporation duly organized and existing under and by virtue of the laws of the State of Minnesota, and to me known to be such person who executed the foregoing instrument, and to me known to be such Secretary of said corporation and acknowledged that he executed the foregoing instrument as such officer as the act of said corporation, by its authority. Notary YuD Minnesota My Commission Expires: P A �J -6- • N� :s go es: Om KWP' STATE OF MINNESOTA ) COUNTY OF MCLEOD )ss. 1990, the Above Personal Ackland, this may-or,—and Administrator of the Cit day of y of Hutchinson Gary D. P know e ing ins ta, en be known to be such Persons who executed the for Mayor and Administrator on behalf of said Cit s t as such Minnesota. Y of Hutchinson, Notary Public, State of Minnesota MY Commission expires• . _ ma y • • THIS INSTRUMENT WAS DRAFTED By Colin D. Pietz, $squire Kelley, Weber, Pietz S Slater, S.C. 530 Jackson Street Wausau, Wisconsin 54401 -7- 08 /15 /9n., r.c • August 14, 1990 Mr. Mark Nelson Shopko Stores, Inc. 700 Pilgrim Way P.O. Box 19060 Green Bay, WI 54307 -9060 c/o Colin D. Pieta Kelley, Weber, Pieta & Slater, S.C. 530 Jackson Street Wausau, Wisconsin 54401 RE: Contingencies on Site Purchase Agreement Dear Mr. Nelson: The City of Hutchinson and Shopko stores, Inc. have entered into a Site Purchase Agreement dated April 25, 1990, relating to a parcel of real estate located in downtown Hutchinson. This Site Purchase Agreement has been amended by formal agreement on June 26, 1990, and by a letter agreement between our respective attorneys dated June 14, 1990. under the terms of the Site Purchase Agreement, as amended, the obligations of Shopko Stores, Inc., as Buyer are subject to a number of contingencies which expire on August 15, 1990. The City of Hutchinson understands that the development has not proceeded to the point that Shopko Stores, Inc. would normally waive the contingencies set forth in the Site Purchase Agreement. Shopko Stores, Inc. understands that the City of Hutchinson must proceed with the acquisition of the properties that make up the site and with other certain public works projects necessary,for the development of the site in order to conform to the development schedule and the City of Hutchinson requires a waiver of certain contingencies of the transaction prior to proc ading with the acquisition and public work projects. ,I6t Order to induce Shopko Stores, inc. to waive certain of its contingencies of the transaction, the City of Hutchinson represents, warrants and agrees with Shopko Stores, Inc., to the following: • A_ Mr. Mark Nelson August 14, 1990 Page -2- 1. Cross Easement `Agreement The City of Hutchinson agrees to the form of the Cross Easement Agreement attached as Exhibit 11 to the Site Purchase Agreement and agrees to execute and deliver (or cause the execution and delivery of) the Cross Easement Agreement as and when required under Paragraph 3.A. of the Site Purchase Agreement. 2. Site Plan. The City of Hutchinson agrees to not unreasona yb�wTFERold, delay, deny or condition the approval of a site plan for the proposed general merchandise discount department store of Shopko's standard prototype for the size store and parking lot to be constructed on the site using Type III -N construction under the Uniform Building code. 3. Public Utilit,. The City of Hutchinson will make or cause to met aavailable ` to the building all public utilities as set forth in Paragraph 3.C. of the Site Purchase Agreement. 4. Permits. The City of Hutchinson will issue permits and approvals required for construction of the proposed general merchandise discount department store and related improvements in accordance with applicable legal requirements. 5. Signs. The City of Hutchinson will issue permits and approvals allowing Shopkc's standard pylon sign and signage for the proposed development. 6. Vehicular Access The City of Hutchinson will approve and vehicular access to the property to be acquired by Shopko in conformity with the agreed site plan. 7. Soil Tests and Borin s. It is understood that this contingency has een satin ie to the extent such tests and borings have been conducted. Notwithstanding the foregoing, it is agreed that this contingency shall be extended thirty (30) days after agreement on the, sits plan and configuration of the proposed building to permit soil tests and borings in the locations of the footings and foundation for the building. shopke agrees not to avail itself of this contingency unless the soil conditions require the use of grade beams and/or piers (pilings) or overexcavation and replacement of existing soil or subsurface materials with engineered fill to attain required bearing for the building. 8..,; anvironmep a1 Contingency it is understood that this contingency is wa ve n exchange for the execution of formal Amendment No. 2 to the Site Purchase Agreement, a revised • executed Environmental Indemnity Agreement and an opinion of our counsel. AUG 14 '90 14 :1B KIPS . Mr. Mark Nelson August 14, 1990 Page -3- P.4 9. Site A roval d A ro riation. It is understood that this contingency as been ■atis a or waived. 10. Title nc . This contingency is to remain open until the closing of t e transaction. If the foregoing correctly states our understanding and agreement, please so indicate by signing and returning a copy of this letter. CITY OF HUTCHINSON By: The foregoing correctly states our understanding and agreement. SHOPKO STORES, INC. E `J Hy: (612) 587 -5151 f1!/1lN' C /TY Of HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 DATE: August 14th, 1990 T0: G. Barry Anderson, City Attorney FROM: Skip Quade, Chairman Downtown Design Review Committee RE: Signage - Shopko Project The Downtown Design Review Committee met on June 13th, 1990, to discuss the proposed signage for the Shopko Project. Building Signage The Downtown Design Review Committee gave approval for the style, size and color as presented in Design Layout C -11439 (building front) and C -10790 (northeast corner). Freestanding Sign: The Downtown Design Review Committee gave approval to the freestanding sign as shown on the Shopko /Pharmacy Pylon • with Standard Elevation, Design Layout C- 11515. Entrance Signs The Downtown Design Review Committee gave approval to entrance signs as presented in the non - illuminated post and panel sign (no Design Layout number). The locations of the signs are as shown in the attached drawing (Alternate No. 4). 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LUr{NL It L'.'.E o r T arw i R QW Nw ES fM III: POI. 15 t' NOIF I 1 PVT[ Orly 1 1' If 9 1 /2' % R V� QI:SETS 20' % N'. v 2' RATES 12 NEOwN60 1 BASE PLATE & GUSSET DETAIL I ,/r. r •NICE \-� tl fi /R' :I rL PIPE J /1' STLil PLATE STi1: 1CTURAL OETOTL o 0 OSO ALL"NUM PANEL PAINTED To MATCH -1- PUS I" RED —WHTE REFLECTIVE VINYL GRAPHICS NON-ILLUMINATED POST & PRIEL SIGN V-1-0 Y . ?* ALUANLOA TLABE DARK BRONZE FINISH FLANUI, SLIDES INTO : OPENING ON INSIDE FACE UNLIM TU3INr 60 FLANGED LLIANLOA PANELS I FLFWMXD FLL*4D&" pf*EL MyRU N T's COVEN BOLTS ONTO WELDED INSIDE TL&NC A> 4 FLANUI, SLIDES INTO : OPENING ON INSIDE FACE UNLIM TU3INr 60 FLANGED LLIANLOA PANELS I FLFWMXD FLL*4D&" pf*EL MyRU N T's COVEN BOLTS ONTO WELDED INSIDE TL&NC i 0 i 4C{Z Slwa aa4 s,r. X e' Fh aH sF Y'y, "rhleH� 7-I1'ct0o"c Iao o K10 goo I VC �0 rk 6H rAL[ ow Z ALTERNATE N0. 4 '- 45,= I--` -� BUILDING AREA 3 L30,000 S.F. I PARKING: - 76O STALLS RATIO : (0.0 STALLS/1000 S.F. Do I APPROXIMATE ACREAGE 1 2-6 I y./Pmt1+NC.Tp�I A W • "The window People" CUSTOM WINDOWS by Richard Larson Builders • �' Business Phone: 587 -5555 Hutchinson, Minnesota 55350 August 7, 1990 FOR YOUR INFORMATION City Council ATTN: John Rodeberg City of Hutchinson 37 Washington AVE Hutchinson, MN 55350 Dear Sirs: • We will be replacing the windows in the 100F Lodge building both upstairs and down between August 20th and August 27th. It will be necessary to erect scaffolding on the sidewalk on both the east and south sides of building on Main Street and Second Avenue. We request the sidewalk be closed between August 20th and August 24th. The pedestrian traffic can be routed to the sidewalk on the south side of Second Avenue. We will supply a sign indicating a closed sidewalk. Sincerely, ( - Z e Larson RL /bl 0 B� (. Barr 7803 clenroy Road - Minneapolis. MN 55439 -3123 6121830 -0555 6121835- 0186 August 10, 1990 Mr. John Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear John, Enclosed is a revised cost estimate and work schedule for engineering services: for .Phase II: Final Design, Plans and Specifications, end Construction Services for the Hutchinson Dam. The scope of work has changed from the work originally anticipated and proposed in February of 1990. Design and construction work for correction of ice damage and stability problems has since been divided into distinct phases. In addition, design work not originally included has been added to correct problems in the gate areas. All of the design work is to be completed this year, while only a portion of the actual construction will be completed this year. .The Department of Natural Resources has firmly requested that repair work to the damaged crest of the dam be repaired this year. TheDNR has also expressed a strong desire to have the stability problems of the dam corrected in the near future (within the next few years), and wants the design for this work to be performed this year. The present conditions of the dam which require urgent action should be completed this year (Construction Phase A). The long term problems are proposed to be constructed in 1992 (Construction Phase B). The gate work will be performed as a part of either Construction Phase A or Construction B. This phased construction allows the City to more easily budget the total construction work required. However, the two distinct phases require additional costs to prepare two sets of construction designs, plans and specifications. All design work included in the Phase II services is to be completed this year and each phase will be designed to accommodate the work in the other phase. The design work included in Phase II consists of final analysis and design for remedial work relating to the ice damage to the dam, preparing plans, specifications and contract documents for the repairs and /or modifications, and engineering services during construction activities. The final design, plans and specifications for Phase II engineering services will be divided into distinct separate phases for construction; Construction Phase A and Construction Phase B. The proposed design for Construction 'B-2s Mr. John Rodeberg August 10, 1990 Page 2 11 Phase A is to replace the existing overflow crest with a new concrete crest, and provide operating measures to prevent formation of ice along the overflow crest and the gate faces. The proposed design for Construction Phase B is to install a mass concrete ogee shaped spillway. Phase II engineering work also consists of analysis and design for repair and modification of work relating to the tainter. .gates and slide gate, and preparation of plans and specifications and engineering services during construction. This work will be included in Construction Phase A and/or Construction Phase B, and will include automated gate operation, raising operator's bridge elevation, replacing gate seals, replacing slide gate sill, and repairing the skin plate on the fainter gates. The proposed engineering services will begin promptly after receiving a signed agreement from the City. All work included in Phase II, with the exception of construction services, will be performed within 45 days. In -order to complete construction yet this year, it is important that the design begin as soon as possible. If the proposed scope of work, cost estimate, and schedule are acceptable and meet the needs of the City of Hutchinson, we will prepare a contract form for Phase II so that we may begin work as soon as possible. If. you have any questions, please contact John Larson or me. V � liayf J. Forsmark WJF /ymh Enclosure 0003090 /PHASEII,DOC E Task CONSTRUCTION PHASE A Design Drawings Spec's & Contract Doc's Meetings Construction Services CONSTRUCTION PHASE B Hutchinson Dam Estimated Engineering Costs Phase II Project Personnel Hours Expenses Total ------ ---------------- - - - --- Cost Project Principal Manager Technician 2 16 16 16 320 16 2 25 4 8 75 20 20 450 Subtotal Design 6 40 Drawings 20 20 400 Spec's & Contract Doc's 8 1 25 Meetings 8 8 75 Construction Services 20 20 450 GATE WORK Design Drawings Spec's & Contract Doc's Meetings Construction Services Subtotal 1 16 12 12 240 *Incidental to Phase A or B Work *Incidental to Phase A or B Work *Incidental to Phase A or B Work Subtotal 950 1,600 885 775 2,050 $6,260 2,450 2,000 455 1,075 2,050 $8,030 875 1,200 -- $2,075 • TOTAL $16,365 DESIGN TASKS CONSTRUCTION PHASE A Design . . . . Drawings Specifications and Contract Documents. Construction Services CONSTRUCTION PHASE B Design Drawings . . . . . . . Specifications and Contract Documents. Construction Services GATE WORK Design Drawings . . . . Specifications and Contract Documents. Construction Services 0 • H LAC hinsori Darr Design Task Schedule Phase II an rn QI y N m N N W N N N 3 3 3 3 3 3 3