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cp02-26-1991 c
HUTCHINSOIN CITY 1 VIS OF February 24_ T _Marc 2 V! E. D NESDAY -27- 10:00 A.M. - Directors Meet at City Hall DAY M ONDAY -24- -25- 11:30 A.M. - Regional Rail Authority Meeting at The Coach 1:00 P.M. - Utilities Commissio Meeting at Utilitie 7:30 P.M. - Airport Commission Meeting at City Fr, Hall 'iTleS THURSDAY -28- 5:00 P.M. - Park & Recreation 5:00 P.M. - Nursing Home Board Board Meeting at Meeting at Burns Library Conferen a Manor Room _ FRIDAY -1- TU �:'�Y -26- 6:00 P.M. - Workshop of City Council & Directors to Review Annual Reports (City Hall) 7:30 P.M. - City Council Meeting at City Hall SATURDAY -2- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 26, 1991 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Brian Brosz, First Congregational Church A. Consideration of Minutes - Regular Meeting of February 12, 1991 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - January 1991 2. Planning Commission Minutes of January 15, 1991 3. Airport Commission Minutes of February 20, 1991 (b) Request for Reduced Refuse Rate Action - Motion to order report and minutes filed, issue permit /licenses and approve reduced rate 5. Public Hearing None. 6. Communications, Requests And Petitions (a) Review of Conditions of On -Sale Intoxicating Liquor License for Underground Bar & Grill Action - (b) Request from March of Dimes to Hold WalkAmerica In Hutchinson On May 19, 1991 Action - Motion to reject - Motion to approve (c) Presentation By Bill Scherer Regarding Humidification System for Library Action - 0 1 CITY COUNCIL AGENDA - FEBRUARY 26, 1991 0 7. Resolutions And Ordinances (a) Resolution No. 9430 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 9431 - Resolution Amending Resolution No. 9424, Resolution Receiving Report And Calling Hearing On Improvement Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 9432 - Resolution Amending Resolution No. 9425, Resolution Declaring Cost To Be Assessed And Ordering Preparation Of Proposed Assessment /Roll No. 264 & 265 Action - Motion to reject - Motion to waive reading and . adopt (d) Resolution No. 9433 - Resolution Amending Resolution No. 9426, Resolution For Hearing On Proposed Assessment Roll No. 264 & 265 Action - Motion to reject - Motion to waive reading and adopt (e) Ordinance No. 91 -31 - Ordinance Amending Section 6.40, Lodging Tax Action - Motion to reject - Motion to waive second reading and adopt 8. Unfinished Business None 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service • 2 . CITY COUNCIL AGENDA - FEBRUARY 26, 1991 (b) Consideration of Lottery At Liquor Store Action - (c) Consideration of Temporary Location for City Liquor Store Action - (d) Consideration of Economic Development Tools Recommended By Hutchinson Community Development Corporation Action - (e) Consideration of Lease Agreement with DNR for Unused Wastewater Treatment Facility Action - Motion to reject - Motion to approve and enter into agreement (f) Consideration of Amendment To LOGIS Joint And Cooperative Agreement Action - Motion to reject - Motion to approve and enter into agreement - Motion to waive reading and adopt Resolution No. 9429 (g) Consideration of Setting date for Board of Review Action - Motion to reject - Motion to approve (h) Consideration of 1990 Water /Sewer Fund Reimbursement To General Fund Action - Motion to reject - Motion to approve (i) Consideration of Youth Center Fund Transfer Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9434 (j) Consideration to Continue Negotiations for Airport Consultant with Three Selected Finalists 0 Action - Motion to reject - Motion to approve 3 CITY COUNCIL AGENDA - FEBRUARY 26, 1991 . (k) Consideration of Recommendation By Airport Commission to Adopt Recommended Airport Development Program Action - Motion to reject - Motion to approve (1) Consideration of Sketch Plan Submitted By Galen Houk (Two Mile Radius - Hwy. 7 East) with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to refer to County with no objection (m) Consideration of Sketch Plan Submitted By Arthur Kroeger (Two Mile Radius - Hutchinson Township) with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to refer to County with no objection (n) Consideration of Rezoning Submitted By Jim Heikes (Two Mile Radius - Hassan Valley Township) with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to refer to County with no objection 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 4 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 1991 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Brian Brosz. 3. MINUTES The minutes of the regular meeting of January 22, 1991, closed meeting of January 22, 1991 and Joint City /County meeting of January 14, 1991 were approved as distributed. 4. ROUTINE ITEMS • (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JANUARY 1991 2. PARK & RECREATION BOARD MINUTES OF DECEMBER 19, 1990 3. NURSING HOME BOARD MINUTES OF DECEMBER 20, 1990 (b) CLUB INTOXICAQTING LIQUOR LICENSES 1. ELKS 2. V.F.W. 3. AMERICAN LEGION 4. CROW RIVER COUNTRY CLUB (c) RENTAL "OFF SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR MICHAEL COMMERFORD, DBA MIKE'S SOUTHTOWN MOBIL (d) SNOW REMOVAL PERMIT FOR JIM HAASL The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to order report and minutes filed and issue permit /licenses. 1 15�' CITY COUNCIL MINUTES - FEBRUARY 12, 1991 0 5. PUBLIC HEARING None. 6. COMMUNICATIONS REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR TRAILER FRAME ON SHOPKO SITE PROPERTY Marcus Karels requested to purchase for $15 a trailer frame left on the property located at First Avenue SW and Jefferson Street. Following a legal opinion from the City Attorney, Alderman Torgerson moved to sell the trailer frame for $15 as a quit claim arrangement, with the City taking no representation of ownership, and ordered the City Attorney to prepare the necessary agree- ment paper. Motion seconded by Alderman Erickson and unanimously carried. (b) REQUEST FOR MARION GRAHAM TO ATTEND LABORATORY SCHOOL IN . WISCONSIN Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously car- ried, to approve the laboratory school. (c) DISCUSSION OF PROPERTY AT 130 - 140 WASHINGTON AVENUE E. (APARTMENT BUILDING) Administrator Plotz reported that the owner of the build- ing located at 130 - 140 Washington Avenue East offered to sell the property to the City. Following discussion, it was the consensus of the Council that there was no in- terest on behalf of the City. No action was taken. (d) CONSIDERATION OF REQUEST FROM EMIL RIX TO RENT CITY LOT LOCATED BEHIND TWO -WAY COMMUNICATIONS It was reported by Administrator Plotz that Emil Rix wished to rent the lot given to the City from the Emma Lake estate. It would be used for parking U -Haul rental trucks. Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to authorize the City Attorney to draw up a OA 0 CITY COUNCIL MINUTES - FEBRUARY 12, 1991 rental lease agreement on a month -to -month basis. (e) COMMUNICATIONS FROM GENE JESERITZ WASTEWATER TREATMENT FACILITY USE OF OLD Mr. Gene Jeseritz stated the City should try to find an alternative use for the old wastewater treatment facil- ity rather than demolish it. Since the DNR had an inter- est in using it as a fishery, he suggested giving them a six -month trial period for experimental work at the site, with the possibility of future purchase. Following discussion, Alderman Torgerson moved to direct the City Attorney to draw up a lease agreement of $1.00 with the DNR for a six -month period to experiment with a fishery on the old wastewater treatment facility site. Motion seconded by Alderman Mlinar and unanimously car- ried. 11 (f) COMMUNICATIONS FROM TOM CARRIGAN REGARDING RETAINAGE WALL Mr. Tom Carrigan requested that the Council reconsider reimbursing him for half the rental cost for a bobcat used to construct the retainage wall on his property at 105 Pauls Road. He stated the wall was built jointly with the City. City Attorney Anderson stated he would prepare an agree- ment with Carrigan which would hold him responsible for the maintenance of the wall and moving a portion of the wall from City property, if necessary, to remove any lia- bility from the City. The document would be recorded at the court house. The motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, that the City pay one -half of the $517.28 rental cost for the bobcat. 0 RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9418 - RESOLUTION FOR PURCHASE The motion man Mlinar adopt. was made by Alderman Lenz, seconded by Alder - and unanimously carried, to waive reading and 3 CITY COUNCIL MINUTES - FEBRUARY 12, 1991 40 (b) RESOLUTION NO. 9420 - RESOLUTION DECLARING PART -TIME POLICE PATROL OFFICERS ELIGIBLE FOR THE PERA POLICE AND FIRE FUND (GLENN KUPHAL) The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt. (c) RESOLUTION NO. 9421 - RESOLUTION DECLARING PART -TIME POLICE PATROL OFFICERS ELIGIBLE FOR THE PERA POLICE AND FIRE FUND (SAMUEL PRIEVE) The motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to waive reading and adopt. (d) RESOLUTION NO. 9422 - AUTHORIZING SUBSTITUTION OF PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON, The motion was made by Alderman Lenz, seconded by Alder- man Mlinar and unanimously carried, to waive reading and adopt. (e) RESOLUTION NO. 9423 - RESOLUTION OF AFFIRMATION BY THE CITY OF HUTCHINSON TO CONTINUE AS A "STAR CITY" FOR THE PURPOSE OF ECONOMIC DEVELOPMENT The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to waive read- ing and adopt. (f) ORDINANCE NO. 91 -30 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (WAL -MART) The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to waive sec- ond reading and adopt. 8. UNFINISHED BUSINESS (a) DISCUSSION BY ATTORNEY NEIL JENSEN REGARDING SPECIAL ASSESSMENTS ON PROPERTY AT BLOCK 3, LOT 1, PADEN'S ADDITION (WORD OF LIFE CHURCH) • 4 CITY COUNCIL MINUTES - FEBRUARY 12, 1991 This item was removed from the agenda. 9. NEW BUSINESS (a) CONSIDERATION OF ACCEPTING GIFT OF HUTCHINSON SIGNAGE FROM HUTCHINSON AMBASSADORS AND AGREEMENT TO MAINTAIN AND INSURE SIGNAGE It was reported that the Hutchinson Ambassadors wished to gift two erected signs to the City of Hutchinson. Fol- lowing discussion, the motion was made by Alderman Tor - gerson to approve the gift and waive reading and adopt Resolution No. 9419. Motion seconded by Alderman Mlinar and unanimously carried. 9 (b) CONSIDERATION OF AGREEMENT BETWEEN HUTCHINSON TECHNOLOGY, INC. AND CITY OF HUTCHINSON REGARDING HUTCHINSON SIGN Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and enter into agreement. with Hutch- inson Technology, Inc. (c) CONSIDERATION OF 1991 BUDGET FOR CONVENTION AND VISITORS BUREAU Mr. Bob Mlynar presented the 1991 budget for the Conven- tion and Visitors Bureau. Following discussion, Alderman Mlinar moved to approve the budget. Motion seconded by Alderman Erickson and unanimously carried. Administrator Plotz stated that according to the Sunset Provision, there is a March 1, 1991 deadline to extend the tourism /convention program. It would require a 80% approval from the local lodging proprietors and Council approval to continue the program. The existing ordinance would also have to be amended. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to approve a two -year extension and to waive first reading of Ordinance No. 91 -31 and set second read- ing for February 26, 1991. • (d) CONSIDERATION OF SUBDIVISION AGREEMENT FOR WAL -MART 5 CITY COUNCIL MINUTES - FEBRUARY 12, 1991 0 Engineer Rodeberg stated there was some wordage in the agreement that needed to be clarified with Wal -Mart prior to approval. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to defer to the next meeting, pending clarifi- cation of the proposed changes. (e) CONSIDERATION OF PARTIAL RELEASE OF EASEMENT FOR CURTIS REITER It was reported there was an error in the legal descrip- tion of the drainage easement for Dr. & Mrs. Reiter. The partial release would restrict it to the Reiter property. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve and execute partial release of ease- ment. (f) CONSIDERATION OF SETTING PUBLIC HEARING /ASSESSMENT HEARING DATE FOR 1990 MISCELLANEOUS PROJECTS Following discussion, the motion was made by Alderman Torgerson to receive the Engineer's report and hold hear- ing on March 12, 1991 at 8:00 P.M. for Projects No. 90- 11B, 90 -16B, 87 -08B, 90 -15B, Assessment Roll No. 35 to activate deferred assessment and Assessment Roll No. 264 at 8:15 P.M., and to waive readings and adopt Resolutions No. 9424, 9425 and 9426. Motion seconded by Alderman Lenz and unanimously carried. (g) REVIEW OF CONSTRUCTION COST ESTIMATE FOR DAM REPAIR - PHASE A Engineer Rodeberg reported that the estimated cost for safety improvements on dam repair were less than $20,000. No action was taken. (h) DISCUSSION OF DOWNTOWN SPRINKLING PROTECT Engineer Rodeberg stated that the proposed Letting No. 3 for sprinkling of 12 downtown building basements had been re- evaluated regarding costs and practical application. It was recommended that a policy for future code compli- • • CITY COUNCIL MINUTES - FEBRUARY 12, 1991 ance criteria be established and that each of the 12 pro- posed buildings be inspected and evaluated on its own merit to determine if it was reasonable to install sprin- kling. A formula for payment would need to be deter- mined. No action was taken. (i) CONSIDERATION OF TRANSPORTATION TASK FORCE RECOMMENDATIONS Engineer Rodeberg reported on the January 24, 1991 meet- ing of the Task Force and its recommendations regarding CSAH 8, T.H. 7, T.H. 15 and T.H. 22. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution No. 9428 supporting the Transportation Task Force recommenda- tions. (j) CONSIDERATION OF SETTING BID DATE AND CALLING FOR SALE OF $6,500,000 GENERAL OBLIGATION MEDICAL FACILITIES REVENUE BONDS, SERIES 1991E AND $495,000 GENERAL OBLIGATION MEDICAL FACILITIES REVENUE REFUNDING BONDS, SERIES 1991B Bond Consultant Bill Fahey presented information on the proposed bond sale. Following discussion, Alderman Tor - gerson moved to approve and set the bid date for March 19, 1991 at 3:30 P.M., to waive reading and adopt Resolu- tion No. 9427, and to hold a special City Council meeting at 5:30 P.M. on March 19 to award bid. Motion seconded by Alderman Erickson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that the temporary liquor store location was still being researched. (b) COMMUNICATIONS FROM ALDERMAN CRAIG LENZ Alderman Lenz commented on the striping along Hwy. 7. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR • Alderman Mlinar suggested holding a workshop with the 7 CITY COUNCIL MINUTES - FEBRUARY 12, 1991 • Directors to review their departmental 1990 year -end reports and 1991 goals and objectives. Following dis- cussion, Alderman Mlinar moved to meet with the Directors at 6:00 P.M. on February 26. Motion seconded by Alderman Lenz and unanimously carried. Alderman Mlinar also inquired about a joint meeting with the County Commissioners, Townships and City entities. It was the consensus of the Council to hold a meeting on March 11, 1991 with the HCDC at 6:00 P.M., Utilities Com- mission at 6:30 P.M., and County Commissioners and Town- ship Boards at 7:00 P.M. (d) COMMUNICATIONS FROM ALDERMAN DON ERICKSON Alderman Erickson asked about the progress of the pro- posed Wal -Mart project. (e) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented on the Junker litigation and suggested proceeding with negotiations as discussed at the closed meeting. (f) COMMUNICATIONS FROM DIRECTOR OF Engineer Rodeberg reported on a meeting with F.A.A. and MN /DOT regarding airport improvements. City staff and the Airport Commission will be meeting with several con- sultants within the next week, and a selection will be made soon. (g) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland stated he was contacted by the individuals putting up the yellow ribbons around town. They request- ed permission to place ribbons on the street lights along Hwy. 15 South. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve the request, pending approval from MN /DOT. The Mayor inquired about striping on Main Street, and he suggested that MN /DOT be contacted. is 8 • CITY COUNCIL MINUTES - FEBRUARY 12, 1991 Q:1 . a a OX 6 1 6 1Zy Y'.N mvnaotZy (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. There being no further business, the meeting 'adjourned at 9:30 P.M. • • JANUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1991 JANUARY 36,585.08 7.6% CITY ADM. /CITY CLERK 21,358.07 21,358.07 162,109.00 W NUE REPORT - GENERAL FUND JANUARY YEAR TO ADOPTED BALANCE PERCENTAGE 4,712.00 MONTH DATE ACTUAL BUDGET REMAINING USED TAXES 5,477.49 5,477.49 1,640,024.00 1,634,546.51 0.3% LICENSES 231.00 231.00 18,845.00 18,614.00 1.2% PERMITS AND FEES 1,977.94 1,977.94 93,300.00 91,322.06 2.1% INTER - GOVERNMENT REVENUE 23,855.00 23,855.00 1,524,648.00 1,500,793.00 1.6% CHARGES FOR SERVICES 26,316.15 26,316.15 622,414.00 596,097.85 4.2% FINES & FORFEITS 0.00 0.00 50,400.00 50,400.00 0.0% MISCELLANEOUS REVENUE 4,947.87 4,947.87 246,678.00 241,730.13 2.0% CONTRIBUTIONS FROM OTHER FUNDS 0.00 0.00 431,000.00 431,000.00 0.0% REVENUE FOR OTHER AGENCIES 110.21 110.21 250.00 139.79 44.1% TOTAL 62,915.66 62,915.66 4,627,559.00 4,564,643.34 1.4% EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 3,005.92 3,005.92 39,591.00 36,585.08 7.6% CITY ADM. /CITY CLERK 21,358.07 21,358.07 162,109.00 140,750.93 13.2% ELECTIONS 0.00 0.00 4,712.00 4,712.00 0.0% FINANCE 26,604.96 26,604.96 243,163.00 216,558.04 10.9% MOTOR VEHICLE 9,648.16 9,648.16 71,656.00 62,007.84 13.5% AQgESSING 0.00 0.00 21,500.00 21,500.00 0.0% 1L 3,084.00 3,084.00 42,000.00 38,916.00 7.3% MANNING 151.60 151.60 7,100.00 6,948.40 2.1% CITY HALL 4,983.63 4,983.63 42,721.00 37,737.37 11.7% RECREATION BUILDING 3,931.24 3,931.24 60,887.00 56,955.76 6.5% POLICE DEPARTMENT 120,795.60 120,795.60 952,329.00 831,533.40 12.7% FIRE DEPARTMENT 11,264.21 11,264.21 125,245.00 113,980.79 9.0% SCHOOL LIAISON OFFICER 3,644.37 3,644.37 29,997.00 26,352.63 12.1% BUILDING INSPECTION 8,502.26 8,502.26 70,800.00 62,297.74 12.0% EMERGENCY MANAGEMENT 183.67 183.67 10,250.00 10,066.33 1.8% SAFETY COUNCIL 0.00 0.00 250.00 250.00 010% FIRE MARSHALL 5,726.07 5,726.07 49,416.00 43,689.93 11.6% ENGINEERING 30,908.94 30,908.94 270,819.00 239,910.06 11.4% STREETS & ALLEYS 35,591.82 35,591.82 428,010.00 392,418.18 8.3% STREET MAINTENANCE A/C 5,943.49 5,943.49 77,200.00 71,256.51 7.7% LIBRARY 16,352.39 16,352.39 72,804.00 56,451.61 22.5% SENIOR CITIZEN CENTER 6,104.08 6,104.08 90,060.00 83,955.92 6.8% PARK /REC. ADMIN. 11,011.16 11,011.16 105,356.00 94,344.84 10.5% RECREATION 7,862.90 7,862.90 152,294.00 144,431.10 5.2% CIVIC ARENA 23,712.15 23,712.15 127,132.00 103,419.85 18.7% PARK DEPARTMENT 40,680.95 40,680.95 451,598.00 410,917.05 9.0% CEMETERY 3,482.09 3,482.09 56,787.00 53,304.91 6.1% COMMUNITY DEVELOPMENT 8,604.45 8,604.45 32,710.00 24,105.55 26.3% DEBT SERVICE 1,500.00 1,500.00 54,187.00 52,687.00 2.8% AIRPORT 22,453.03 22,453.03 200,297.00 177,843.97 11.2% 14,097.52 14,097.52 106,900.00 92,802.48 13.2% ,# SIT GY COUNCIL 3.07 3.07 7,600.00 7,596.93 0.0% D.P. COORDINATRO 20,128.61 20,128.61 38,666.00 18,537.39 0.0% UNALLOCATED 46,229.13 46,229.13 421,413.00 375,183.87 11.0% TOTAL 517,549.54 511,549.54 4,627,559.00 4,110,009.46 11.2% 4 A (I0 JANUARY CITY OF HUTCHINSON FINANCIAL REPORT 1991 JANUARY ENTERPRISE FUND FEDERAL GRANTS 0.00 0.00 REVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 531,800.00 JANUARY DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 33,090.08 33,090.08 435,000.00 401,909.92 7.6% WISE SALES 7,421.78 7,421.78 151,000.00 143,578.22 4.9% BEER SALES 43,778.68 43,778.68 701,400.00 657,621.32 6.2% BEER DEPOSITS (117.80) (117.80) 0.00 117.80 1,363.47 MISC. SALES 2,771.58 2,771.58 40,895.00 38,123.42 0.00 INTEREST 284.20 284.20 7,500.00 7,215.80 3.8% REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 175.05 CASH DISCOUNTS (87.00) (87.00) (1,500.00) (1,413.00) 0.00 TOTAL 87,141.52 87,141.52 1,334,295.00 1,247,153.48 6.5% EXPENSE REPORT 2,696,897.15 6.7% EXPENSE REPORT - WATER LIQUOR FUND SEWER /FUND PERSONEL SERVICES 14,830.95 14,830.95 128,181.00 113,350.05 11.6% SUPPLIES, REPAIR & MAINTENANCE 154.66 154.66 3,700.00 3,545.34 4.2% OTHER SERVICES & CHARGES 121.28 121.28 59,350.00 59,228.72 0.2% MISCELLANEOUS 290.00 290.00 8,600.00 8,310.00 3.4% CAPITAL OUTLAY 0.00 0.00 500.00 500.00 0.0% ANSFERS 0.00 0.00 110,000.00 110,000.00 0.0% T OF SALES 64,702.42 64,702.42 1,039,400.00 974,697.58 6.2% tHER 0.00 0.00 5,000.00 5,000.00 0.0% TOTAL 80,099.31 80,099.31 1,354,731.00 1,274,631.69 519% REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 0.00 0.00 0.00 0.00 0.0% WATER SALES 36,384.35 36,384.35 531,800.00 495,415.65 6.8% WATER METER SALES 1,242.00 1,242.00 8,000.00 6,758.00 15.5% REFUSE SERVICES 40,487.02 40,487.02 666,000.00 625,512.98 6.1% REFUSE SURCHARGE 2,789.94 2,789.94 C.00 (2,789.94) SEWER SERVICES 110,461.02 110,461.02 1,504,000.00 1,393, 7.3% PENALTY CHARGES 1,363.47 1,363.47 15,000.00 13,636.53 0.0% INTEREST EARNED 0.00 0.00 160,000.00 160,000.00 0.0% S C 0 R E 0.00 0.00 0.00 0.00 REFUNDS & REIMBURSEMENTS 175.05 175.05 3,000.00 2,824.95 0.0% OTHER 0.00 0.00 2,000.00 2,000.00 0.0% TOTAL 192,902.85 192,902.85 2,889,800.00 2,696,897.15 6.7% EXPENSE REPORT - WATER SEWER /FUND FUSE 60;278.46 60,278.46 687,850.00 627,571.54 8.8% WATER 26,588.37 26,588.37 827,636.00 801,047.63 3.2% SEWER 131,068.76 131,068.76 1,787,035.00 1,655,966.24 7.3% WASTE TREATMENT PLANT CONSTRUCT, 0.00 0.00 0.00 TOTAL 217,935.59 217,935.59 3,302,521.00 3,084,585.41 6.6% JANUARY • REVENUE REPORT ME ADMISSIONS VIDEO GAMES POP CANDY CHIPS, ETC. INTEREST BLDG RENTS FUND RAISERS CONTRIBUTIONS TOTAL EXPENSE REPORT PERSONEL SERVICES OPERATING SUPPLIES OTHER SERVICES & CHARGES MISCELLANEOUS CAPITAL OUTLAY TOTAL YOUTHCTR 21 DATES CITY OF HUTCHINSON FINANCIAL REPORT - 1991 JANUARY YOUTH CENTER - "DRY DOCK" 138.55 138.55 CURRENT YEAR TO 3.1% BALANCE PERCENTAGE JANUARY DATE ACTUAL BUDGET REMAINING USED 170.00 170.00 1,000.00 830.00 17.0% 202.00 202.00 3,500.00 3,298.00 5.8% 0.00 0.00 800.00 800.00 0.0% 104.00 104.00 6,700.00 6,596.00 1.6% 116.00 116.00 0.00 (116.00) ERR 164.48 164.48 0.00 (164.48) ERR 1.59 1.59 500.00 498.41 0.3% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 53,656.00 53,656.00 0.0% 758.07 758.07 66,156.00 65,397.93 1.1% 3,374.00 3,374.00 24,359.00 20,985.00 13.9% 138.55 138.55 4,500.00 4,361.45 3.1% 0.00 0.00 36,300.00 36,300.00 0.0% 0.00 0.00 1,000.00 1,000.00 0.0% 0.00 0.00 0.00 0.00 3,512.55 3,512.55 66,159.00 62,646.45 5.3% ATTENDANCE Y.T.D 400 4,447 s • 14IIIUTES HUTCHINSON PLANNING COMI-IISSION Tuesday, January 15, 1991 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7130 p.m. with the following members presents Roland Ebent, Clint Gruett, Craig Lenz, E1Roy Dobratz, Tom Lyke and Chairman Bill Craig. 1lembers absents Dean Wood. Also Present; Building Official Jim Marka and City Engineer John Rodeberg. 2. 14I11UTES Mr. Lenz made a motion to approve the minutes of the regular meeting dated Tuesday, December 18, 1990. Seconded by Mr. Dobratz the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONTINUATION OF CONSIDERATION OF REZONING FROM R -2 TO C -4 REQUESTED ON THE WALMART PROPERTY CONTINGENT ON APPROVAL OF WALMART SUBDIVISION PLAT • Chairman Craig reopened the hearing at 7:35 p.m. with the reading of publication #4171 as published in the Hutchinson Leader on Thursday, October 4, 1990. The request is for the purpose of rezoning property from R -2 (Residential district) to C -4 (Commercial district) located in the WalMart Subdivision. Building Official Ffarka explained the proposal and the resolution of the subdivision agreement to city staff satisfaction. Tim Loose, Bolton -Henk, commented on the past proposal and also the annexation. He commented on the timeline of the WalMart plan and reviewed the present site plan. He explained the plac_ment of sanitary sewer, parking criteria, future expansion possibilities, detention pond and drainage. He commented on the truck access and unloading. Discussion followed on the traffic release to Hwy 15 and the possibility of exit to a side street in the future. There is also discussion on parking possibilities and the detention pond. . Hr. Ebent made a motion to close the hearing, seconded by Hr. Gruett the hearing closed at 7:45 p.m. fir. Lenz moved to recommend approval )f the rezoning from R -2 to C -4 provided construction is begun within 6 months. .J1 -1,62) MINUTES HUTCHINSON PLANNING COMMISSION 1/15/91 Seconded by Mr. Gruett the motion carried unanimously. • (b) CONTINUATION OF CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF WALHART SUBDIVISION Chairman Craig reopened the hearing at 7:46 p.m. with the reading of publication #4172 as published in the Hutchinson Leader on Thursday October 4, 1990. The request is for the purpose of considering a preliminary and final plat to be known as "Walliart Subdivision" located at Hwy 15 S. Mr. Lenz moved to close the hearing, Dobratz the hearing closed at 7:47 p.m. a motion to recommend approval providing City ordinances and staff recommendatio 1991. Seconded by Mr. Dobratz the unanimously. seconded by Mr. Mr. Ebent made it complies with ns of January 2, motion carried (c) CONSIDERATION OF CONDITIONAL USE PER14IT REQUESTED BY ROBERT HANTGE TO CONSTRUCT A TWIN HOME Chairman Craig opened the hearing at 7:48 p.m. with the reading of publication #4191 as published in the Hutchinson Leader on Thursday, January 3, 1991. The • request is for the purpose of considering a conditional use permit to allow the owner to construct a twin home located in Stoney Point Addition on School Road. Mr. Robert Hantge, owner of the property presented the Proposal and commented on the building itself and its Position on the property. He presented a s' of the plan. Building Official Marka commented on the transition of the area from PUD to R -1. Discussion followed on water and sewer service off of School Rd. and the transition of the property. Mr. Ebent made a motion to close the hearing, seconded by Mr. Lenz the hearing closed at 7 :55 p.m. Mr. Ebent made a motion to recommend approval provided the construction begins within 6 months. Seconded by Mr. Lenz the motion carried unanimously. (d) CONSIDERATION OF CONDITIONAL USE PER14IT REQUESTED BY RANDY ANDERSON FOR CHILD CARE FACILITY AT HWY 15 S. Chairman Craig opened the hearing at 7:57 p.m. with the reading of publication #4193 as published the HUTCHINSON LEADER on Thursday, January 3, 1991. The request is for • the purpose of conside2:ing a conditional use permit to allow the perspective owner to change use from funeral 14INUTES HUTCHINSON PLANNING COMMISSION 1/15/91 home to child care center located at 897 Hwy 15 S. Mr. Randy Anderson, perspective owner, was present to answer questions on the proposal. He stated the South and East side of the building would be fenced for play area. 17r. Marka commented on his inspection with Fire Marshal George Field. The parking seems to be adequate and handicapped accessible. There was discussion on the spiral staircase and the elevator, both are =not to code. Mr. Lenz moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 8:06 p.m. Mr. Lenz made a motion to approve the request with city staff recommendations. Seconded by Mr. Lyke the motion carried unanimously. (e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY STACEY BARCLAY, AUTO SALES STORE ON HWY 7 E Chairman Craig opened the hearing at 8:07 p.m. with the . reading of publication #4195 published in the HUTCHINSON LEADER on Thursday, January 3, 1991. The request is for considering a conditional use permit to allow for the parking of up to 5 used autos and a used auto sales store located at 1130 E Hwy 7. Building Official Marka explained the proposal with the parking of used cars at the Barclay site and office at the NAPA store. Mr. Bob Powell, owner of NAPA store, commented on the proposal. Discussion followed on the zoning of the property and the proposal of the conditional use permit. Mr. Ebent moved to close the hearing, seconded by Mr. Lenz the hearing closed at 8:15 p.m. Mr. Ebent made a motion to recommend approval provided the lot be hardsurfaced and a parking layout be presented. Seconded by Mr. Lenz the motion carried unanimously. (f) CONSIDERATION OF VARIANCE REQUESTED BY BOB ELLIOTT Chairman Craig opened the hearing at 8:17 p.m. with the reading of publication #4196 published in the HUTCHINSON • LEADER on Thursday, January 3, 1991. The request is for considering a variance by the owner to reduce parking spaces and reduce loadiAg space located at 100 Washington Ave East. 0 MINUTES HUTCHINSON PLANNING COMMISSION 1/15/91 Building Official Marka commented on staff recommendation of January 2, 1991, and that the major concern of staff would be parking. Discussion followed on the C -3 district parking fund contributions. Mr. Bob Elliott, Town and Country Tire, explained his business and how the parking would be alleviated. Chairman Craig expressed his concern with such a large reduction of parking spaces. Discussion followed on the possibility of a lease from neighboring property owners for additional 10 parking spaces. tor. Lenz moved to close the hearing, seconded by Mr. Gruett the hearing closed at 8:45 p.m. Mr. Lenz made a motion to recommend approval of the variance contingent upon a reduction of the variance to 10 spaces from 21 spaces and providing a lease in writing to the city for the spaces Mr. Elliott will obtain. Seconded by Mr. Gruett the motion carried unanimously. . 4. NEW BUSINESS (a) DISCUSSION OF SKETCH PLAN OF HELLAND3 1ST ADDITION REQUESTED BY DON ERICKSON Mr. Don Erickson commented on the proposal to plat in Helland's 1st Addition. Discussion .followed on the PD zoning of the property. Mr. Marka commented on the history of the property and the procedure is to plat with a subdivision agreement then to process a conditional use permit. There was discussion on the driveway exits onto the cul de sac. City Engineer Rodeberg commented on snow removal in the cul -de -sac. It is the consensus of the planning commission to proceed with the platting procedure. (b) CONSIDERATION OF SKETCH PLAN IN HASSAN VALLEY REQUESTED BY MARTIN RETTMAN (2 MILE RADIUS) Withdrawn. (c) DISCUSSION OF TEMPORARY CLASSR0OM SITE REQUESTED BY is SUPERINTENDENT GLEN MATEJKA 9 9 1IINUTES HUTCHINSON PLANNING COMMISSION 1/15/91 Superintendent Matejka commented on the need for additional space outside of the school building site and his options of leasing space in the city. At this time there are no buildings available, therefore, fir. Matejk.a is proposing a portable classroom space on school property. He commented on the facility and the possibility of a permanent building. There was discussion of the length of using a temporary of portable building. The planning commission voiced concern with a 5 year possibility but is comfortable with a 2 or 3 year situation. It is the consensus of the planning commission for the school district to look at the option of a permanent building. (d) DISCUSSION O£ CONDITIONAL USE PERHIT PROPOSAL BY BRIAN WENDLANDT Mr. Brian Wendlandt commented on his proposal which would not take effect for approximately 2 years. Discussion • followed on the type of building and the use. It is the consensus of the planning commission that the request would be appropriate for the area. (e) DISCUSSION OF REZONING REQUESTED BY TOM DAGGETT, HUTCH MANUFACTURING Hr. Tom Daggett explained the layout of property and proposal of zoning to IC -1. He commented there are no plans for the property at this time. It is the consensus of the planning commission that the request is appropriate for the area. (f) CONSIDERATION OF FINAL PLAT SUBMITTED BY GALEN HOUR IN HASSAN VALLEY (2 MILE RADIUS) Mr. Lenz made a motion to approve the plat contingent on a 25' wide maintenance easement along the river. Seconded by Mr. Dobratz the motion carried unanimously. (g) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KEVIN COMPTON ON H;IY 15 11 ( 2 RILE RADIUS) Mr. Kevin Compton commented on the County ordinance • regarding Industrial Zoned District and appropriate Usage. Hr. Gruett moved to recommend approval with no objection, seconded by fir. Lenz the motion carried unanimously. c MINUTES HUTCHINSON PLANNING COMMISSION 1/15/91 5. OLD BUSINESS 0 (a) CONSIDERATION OF FINAL DRAFT OF COMPREHENSIVE PLAN Building Official Marka commented that staff recommends the plan be accepted an presented. Mr. Lyke moved to recommend approval of the Comprehensive Plan, seconded by Mr. Ebent the motion carried unanimously. (b) DISCUSSION REGARDING LUTZ /HAUGEN PROPERTY Mr. Marka commented on the agreement being negotiated. (c) UPDATE OF ZONING ORDINANCE The Planning Commission will hold three special meetings to review the zoning ordinance as drafted. (d) COMMUNICATION FROM STAFF Building Official Marka commented on the Shoreland Ordinance and bids received. City Engineer John Rodeberg commented on the MN DOT Task • Force. 6. ADJOURNMENT There being no further business the meeting was adjourned at 10:25 p.m. 6 • 0 MINUTES HUTCHINSON AIRPORT COMMISSION Wednesday, February 20, 1991 u • Meeting was called to order at 5:10 p.m. on Wednesday, February 20, 1991 by Chairman Dave Skaar. Members present: James Faber, David Skaar, Dennis Kahl, Mark Lopac and Paul Ackland. Also Present: City Engineer John Rodeberg and Doug Meier. Members absent: Joe Dooley The special meeting was for the selection of the 3 top consultants for Municipal Airport Improvements. The 3 consulting firms selected were: Becker Hoppe, TKDA and SEH. There was a previous meeting with FAA & MNDot about county road. MnDot discussed the 2/3 and 1/3 funding is good for this project. John Rodeberg will send out the response to the 3 top firms. A motion was made by James Faber to interview representatives from the consulting firms on March 18, 1991, seconded by Dennis Kahl the motion passed. Submitted by, Mark Lopac, Secretary Airport Commission • EFFECTIVE APRIL 1, 1985 AFFIDAVIT AM OVER 65 YEARS OF AGE, C I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURI'I ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: Family Size Income 1 $7,560 2 $9,180 THE STANDARD CHARGE OF $12.05 /MONTH FOR TRASH AND REFUSE SERVIC WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE AS REDUCTION OF THE CHARGE TO $1.50 /MONTH. • Signature (5.c? Street Address _� . / ,"/, FOR OFFICE USE ONLY To: WATER DEPARTMENT Date: Account Number Data Change 0 To: CITY COUNCIL Date Council Action : Approved Disapproved • MEMORANDUM TO: Gary Plotz, City Administrator FROM: Ron Kirchoff, Sergeant Q DATE: February 20, 1991 RE: Recommendation for On Sale Intoxicating Liquor License Applicant Ghassan Mazaid Khwice When completing the original background investigation of Ghassan Khwice it was stated that a review of the license would be conducted in six months. I would like to report that I met with Ghassan on February 19, 1991, at the Hutchinson Police Department. At this time several items were discussed in reference to gambling and to some concerns about underage persons drinking in The Underground. Ghassan assured me that he would alert his staff to the fact that there may be person attempting to enter his • establishment to consume alcoholic beverages that are not 21 years of age. Ghassan further assured myself that he would cooperate totally with the Hutchinson Police Department in enforcing any or all liquor violations that may occur. It would be my recommendation that Mr. Khwice be granted an on sale intoxicating license for the year 1991 -92. /lkg • �— 74' • / March at Olen Birth Oataata Foundation Brutrr Twla Chin Chapter Central Minnesota Division 601 Mall Germain St. Cloud Minnesota 56301 Telephone 612 252 1156 v n �"v C V Gary Plotz City Administrator 31 Washington Ave. West Hutchinson, MN 55350 Dear Gary: F � U Michael Christiansen Chapter Director January 31, 1991 Here at the March of Dimes we are already gearing up for . this year's WalkAmerica. Hutchinson will be hosting this event on Sunday, May 19, 1991. I have already notified City Hall, the police department, the Chamber of Commerce, the administrative secretary and now you. We want everyone in the Hutchinson community to be aware of the WalkAmerica so that they can become involved. I am enclosing a map of Hutchinson with the route highlighted. If my calculations are correct, it is approximately 20 Km (12.5 mi.) Please notify me if this map is not accurate. The length of the route is important to us. We estimate that 50 -75 walkers will be participating in the event, but would obviously like more. If the numbers vary any more, I will contact you later. Please send me any forms neccessary for your records. I can be contacted at 252 -1156 for questions. Thank you. qTe erel / ' n VL aLr , Muck 1991 WalkAmerica Coordinator 61 CROWRIVER COUNTRY CLUB ° ;Hutchinson, MN s � I r r � R' onaumcw g ♦ � o I GHTH A t !•'' r '. (— — — 92 lai o �CMY[NA I I •t 3 I S V X AV NY I I 12 �! Am LA z TERRACE ! q MOBILE HOME I ^ W •- PARK I 23 z o _ .... .i XIL A¢ alo'."`-" t0 C1a[a Cily r r .. :1 O _ TWA .. � Klaa•X°oo � .R IX AK A 41 °+at1¢ ` 9 ` •�, ETON r r luc 41 10 IlCh11S10 \1 •M ��� ila NY [IN 4\f'L ,IN Al T 3pS. 17N _ _ s LA•k , ` ,16 N Av L ING ON Y Y 4 ~ /5 !¢ H R Y NE ri 5 CROW _ 1 E WORD AVE 5 X O t •� MIS !Vt a HI RO V 56 pO NPi9 5 a �K L 5 Y 49 THI 0 AV S MC 0.K 48 R ;9 I "' •AVO a v ` �� g pA 42 SC1gOl 9 _ a. ECOL^ :Y PARK R n A 29 4 s� Or a s 14 _ LEI AVE TH AVE Y t N 39 \' N F r z . s MOBILE ] 5 HOME PARK ` , ■ E ! ° z a EHw.i m alKrou > G .. II 40[Fq ,•ns..w D a it MIL A= Av a i E r + i GO t . n "2 z N AV I E� INDE I A �at`i::C.•41^�^ i. L OAµ \ . f nA 5 AND W a 4 CLAILIERY I . Yn AVe. N. W G 2 ` 34 J � _�� A` � ,r s .w ............... H .............. e. N E H 3 : 111 Ave. 3.E .............. H ♦ I I µ.w: r _ v S.E ................ :•a. S.W... .. c r 6 rdn u.;..._ 4 • r AVf [:h ArH. S.E ............. H a. N.W ....... ... .. C .. I ,� a. S. W ................ G Blh Ara. H.E...., �.. I >0 58 PA N r ( 1 V � I ` 13 W , 28 V ° � V J:Jr Q • F � f h IwcK ar. �4 \ PARK AV T TO mi "asp f s _ INNE_ ATCHE LL to Z � i ° • 1 :OUNTY FAIRGROUNDS 1 1 a I II I I I 1 u I I 0 c �`(j *% Pi TO: Gary Plotz, City Administrator FROM: Ron Kirchoff, sergeant 9,V DATE: February 14, 1991 RE: March of Dimes WalkAmerica ----------------------------------------------------------------- After reviewing the attached documents it would be my recommendation to approve the route posed by the WalkAmerica committee. As in the past, the Hutchinson Police Department will provide a reserve officer to coordinate and assist with any problems that may occur. /lkg 91 -02 -0006 0 • Hutchinson Library Board Meeting - 2 -21 -91 FOR YOUR IIVFORM � ATlpN Meeting called to order at 5:05 by Chairman Bill Scherer Present: Audrey Topp, Roy Thompson, Sharon Opatz, Kristin McGraw, Dolores Brunner, Mary Henke, Librarian, City Council Rep. Craig Lenz, and John Korngiebel of Korngiebel Architecture. Absent: Joyce Beytien, Larry Ladd, Paul Berg Bill Scherer presented the bids for installation of the humidifiers discussed at the last meeting. John Korngiebel gave a explanation of the specifications of the bids. Although four requests for bids were presented, only two companies submitted bids. Tek- Mechanical submitted a proposal for 2 -30 lb. compressors installed (one in each wing) and with wiring included , Work to be completed in 45 days. - - - - - - $6992.00 Allied Mechanical submitted a proposal for 2 compressors for almost the same specifications, to be competed in 45 days -------- $7908.00 Based on the recommendation of John Korngiebel, motion was made to accept the Tek - Mechanical proposal. Brunner/Thompson. Motion carried Chairman Bill Scherer will seek City Council's approval. John Korngiebel offered to accompany Bill to that meeting to explain the technical terms of proposals. Since the funds to be used are dedicated funds, there should be no problem because of the budget crunch. Old Business: Kristin McGraw reported on the Dungeons and Dragons game and consensus was that Mary Henke could allow the participants to use the meeting room. New Business: Mary Henke reported that the Crow River Art Show will be March 9- 10 at the Library_ . Volunteers were requested to serve as host and hostesses for the show. Meeting Adjourned: 5:28 q � y • 01—d RESOLUTION NO. 9430 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Brooms 5 Runners $ 1,940.55 Replacement - Street Street Yes MacQueen Equipment Sweeper Equipment The following items were authorized due to an emergency need: TT�bf • COST PURPOSE Date Approved: February 2{a 1991 Motion made by: Seconded by: DEPT. I BUDGET 1 VENDOR Resolution submitted for Council action by: 7 -14` I �. , ., ,. WHEREAS, a report has been prepared by John P. Rodeberg, Director of Engineering, and received by the Council this 12th day of February, 1991, with reference to the improvement of, Project 90-11B Wagner Development Corporation Plat - Construction of Grading, Gravel Base, Curb and Gutter, Bituminous Surfacing and Appurtenances on Goebel Street west of Kay Street (as requested by Petition). Assessment $9,705.19 Project 90-168 TH 7 East - Construction of Sanitary Sewer Services, Watermain Services and Appurtenances. Assessment $9,991.30 Assess. Roll 35 Activating Deferred Assessments - Southwest Storm Sewer Trunk Line (old parcel 01- 116- 30 -11- 0440). Assessment $575.26 Project 90-26 1090 Keith Street SW - Construction of Sanitary Sewer Service, Watermain Service and Appurtenances. Assessment S4,025.00 Project 90 -15B TH 15 North - Construction of Sanitary Sewer Services, Watermain Services and Appurtenances. Assessment 54,025.40 NOW MW"ORE, BE IT RESOLVED BY THE CITY COUNCIL of HVlClME M, III)HG:SOTA: 1. The Council has considered such improvement in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429, at an estimated total cost of the improvement of $28,322.15. 2. A Public Hearing shall be held on such proposed improvements on the 12th day of March, 1991, in the Council Chambers of the City Hall at 8:00 P.H., and the City Administrator shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this 12th day of February, 1991. Mayor . City Administrator g' ASS SSHMT ROLL ND. 264 & 265 WHEREAS, cost has been determined for the improvement oft Project 90-118 Wagner Development Corporation Plat - Construction of Grading, Gravel Base, Curb and Gutter, Bituminous Surfacing and Appurtenances on Goebel Street west of Kay Street (as requested by Petition). Assessment 59,705.19 Project 90-168 TH 7 East - Construction of Sanitary Sewer Services, Watermain Services and Appurtenances. Assessment S9,991.30 Project 90-26 1090 Keith Street SW - Construction of Sanitary Sewer Service, Watermain Service and Appurtenances. Assessment S4,025.00 Project 90-158 TH 15 North - Construction of Sanitary Sewer Services, Watermain Services and Appurtenances. Assessment $4,025.40 and the bid price for such improvement is $27,746.89, and the expenses incurred or to be incurred in the making of such improvement amount to $0.00, so that the total cost of the improvement will be $27,746.89. ASSESSMENT ROLL NO. 265 Assess. Roll 35 Activating Deferred Assessments - Southwest Storm Sewer Trunk Line (old parcel 01- 116- 30 -11- 0440). Assessment $575.26 and the bid price for such improvement is $575.26, and the expenses incurred or to be incurred in the making of such improvement amount to $0.00, so that the total cost of the improvement will be $575.26. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MQNNESOTAI 1. The portion of the cost of such improvements to be paid by the City is hereby declared to be $0.00, and the portion of the cost to be assessed against benefitted property owners is declared to be $28,322.15. 2. Assessments on Assessment Roll No. 264 shall be payable in equal • annual installments extending over period of 10 years, the first of the installments to be payable on or before the first Honday in January, 1992, and r/' e. WANCLU I10N No. 9432 PALM: 2 • shall bear interest at the rate of 6.6 per cent per annum from the date of the adoption of the assessment resolution. 3. Assessments on Assessment Roll 265 shall be payable in equal annual installments extending over a period of 5 years; the first of the installments to be payable on or before the first Monday in January, 1992, and shall bear interest at the rate of 5 percent per annum from the date of the adoption of the assessment resolution. 4. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. S. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 26th day of February, 1991. Mayor City Administrator 0 • •7., i`i n • ASSESSH1M ROLL NO. 264 6 265 WHEREAS, by a resolution passed by the Council on the 12th day of February, 1991, the City Administrator was directed to prepare proposed assessments for the improvement oft ASSESSMENT ROLL NO. 264 Project 90-IIB Wagner Development Corporation Plat - Construction of Grading, Gravel Base, Curb and Gutter, Bituminous Surfacing and Appurtenances on Goebel Street west of Kay Street (as requested by Petition). Assessment $9,705.19 Project 90-16B TH 7 East - Construction of Sanitary Sewer Services, Watermain Services and Appurtenances. Assessment $9,991.30 Project 90-26 1090 Keith Street SW - Construction of Sanitary Sewer Service, Watermain Service and Appurtenances. Assessment $4,025.00 Project 90-158 TH 15 North - Construction of Sanitary Sewer Services, Watermain Services and Appurtenances. Assessment $4,025.40 ASSESSMMr ROLL NO. 265 Assess. Roll 35 Activating Deferred Assessments - Southwest Storm Sewer Trunk Line (old parcel 01- 116- 30 -11- 0440). Assessment $575.26 AND WHEREAS, the City Administrator has notified the Council that such proposed assessments have been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, ltMMSOTAt 1. A hearing shall be held on the 12th day of Harch, 1991, in the Council Chambers at City Hall at 8t 15 P. H. to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessments. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessments to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvements. He shall also cause mailed notice to • be given to the owner of each parcel described in the assessment rolsl not less than two weeks prior to the hearing. 7 —P, R89MM W HD. 9433 PAGE 2 • 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1st, 1991. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 26th day of February, 1991. Mayor City Administrator I* • r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 26, 1991 TO: Mayor & City Counc FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of Feb Attached is a listing of the delinquent water and sewer accounts for the month of February. Recommend service be discontinued on Monday, March 4th, 1991 at Noon. 0 P 9- I1. 3- 045 - 0605 -009 Stan Koci 525 Fourth AV SW Hutchinson MN 55350 605 Third AV SW 129.37 3- 045 - 0607 -085 Roxanne York 607 Third AV SW Hutchinson MN 55350 607 Third AV SE 134.20 cc: Stan Koci 525 Fourth AV SW Hutchinson MN 55350 3- 060 - 0105 -053 Sevin Nordberg 10 Fourth AV - Hutc nso MN 55350 105 F -th AV NW cc: Marcella ANe 904 Merrill S Hutchinson MN 3- 060 - 0126 -002 Twin City TJs Inc 4711 Clark AV White Bear Lake MN 126 Fourth AV NW 366.75 Promises 3/01 3- 080 - 0250 -041 Vance Haugen 250 Fifth AV NW Hutchinson MN 55350 250 Fifth AV NW 152.29 Promises 3/01 3- 275 - 0486 -053 Vance Woller 486 California St Hutchinson MN 55350 486 California St 229.21 3- 280- 1303 -073 Jan McClure PO Box 141 Hutchinson MN 55350 1303 Campbell Ln 157.93 3- 320 - 0481 -052 James Reilein 481 Clark St Hutchinson MN 55350 481 Clark St 130.42 n 3- 335 - 0795 -091 Mark Betker 350 795 Colorado St Hutchinson MN 55350 795 Colorado St 170.95 55110 3- 130 - 0136 -041 Miles Willhite 136 11th AV NE Hutchinson MN 55350 136 11th AV NE 204.55 Promises $25 /wk beg 3/8 3- 500 - 0316 -082 Tammy Olson 316 Hwy 7 East Hutchinson MN 55350 316 Hwy 7 East 144.43 3- 500 - 1130 -003 Barclay Auto 1130 Hwy 7 East Hutchinson MN 55350 1130 Hwy 7 E 44.13 • 0 • 3- 530- 0712 -021 Vince Jahner 712 Hilltop Dr Hutchinson MN 55350 712 Hilltop Dr 457.28 cc: James Schlagel- 656 Juul Rd Hutchinson MN 55350 3- 535 - 0425 -051 Judy Kopesky Box 606 Hutchinson MN 55350 425 Huron St S 79.29 3- 535 - 0446 -003 Scott Paulsen 446 Huron St S Hutchinson MN 55350 446 Huron St S 138.72 • 3- 655 - 0800 -042 Victoria Stamps 800 Lindy Ln Hutchinson MN 55350 800 Lindy Ln 100.39 Promises 3/01 3- 655 - 0823 -071 Jan Schmidt 823 Lindy Ln Hutchinson MN 55350 823 Lindy Ln 141.97 Promises 2/27 3- 680 - 0715 -071 Roy Chaffee 715 Main St N Hutchinson MN 55350 715 Main St N 127.17 Promises 3/01 3- 680 -0873 -056 Keith Rademacher 873 Main St N Hutchinson MN 55350 873 Main St N 139.93 cc: John Brinkman 1585 Homer Rd #201 Winona MN 55987 3 -680- 0877 -011 Sharon Sauter 877 Main St N Hutchinson MN 55350 877 Main St N 98.29 cc: Bruce Crosby 879 Main St N Hutchinson MN 55350 Promises 2/28 3- 705 - 0083 -021 Susan Griep 83 McLeod Av Hutchinson MN 55350 83 McLeod Av 142.50 Promises 3/01 3- 735 - 0336 -011 D Schluer 336 oe HUtchl 336 onroe ?fl . 0 2 3- 735 - 0406 -063 Shannon Juergens 406 Monroe St S Hutchinson MN 55350 406 Monroe St S 34.84 cc: Dan Crotteau Rt 1 Box 19D Hutchinson MN 55350 • R . R 3- 870- 0707 -071 Jeff Hart 707 Shady Ridge Rd Hutchinson MN 55350 707 Shady Ridge Rd 178.51 2 -670- -0410 -095 3- 735 - 0540 -031 James Deragon Ron Hegg . 200 S Hwy Apt 2C 540 Monroe St S Jackson 1.111 56143 Hutchinson MN 55350 410 Lynn Rd 540 Monroe St S 102.85 206.86 cc: David McGraw Promises 2/28 685 Linden AV Hutchinson 1411 55350 3- 745 - 0075 -041 Promises $5 /wk Doug Heilman 75 North High Dr Hutchinson MN 55350 3- 380 - 0415 -033 75 North High Dr Ron Doring 160.14 415 Erie St S Hutchinson MN 55350 3 -800- 0575 -012 415 Erie St S Rodney Markgraf 155.32 cc:Bob Billiet 575 Peterson Circle Route 3 Hutchinson MN 55350 Hutchinson MN 55350 575 Peterson Circle 203.19 PC. m °scS %o. 3 -735- 0425 -036 Barb Cartie 3 -815- 0531 -071 Lot 3 Northview Trlr Ct Martin Koepp Jr Hutchinson I-IN 55350 531 Prospect St 425 Monroe St S Hutchinson MN 55350 531 Prospect St 176.84 cc: Merry Hudlowe 141.13 1315 Parkview Dr Chaska MN 55318 Promises $60.00 3/01,$60.00 3 /08,bal 3/15, 3 -870- 0355 -027 Ron Chaffee 355 Shady Ridge Rd Hutchinson PIN 55350 355 Shady Ridge Rd 157.10 3- 870- 0707 -071 Jeff Hart 707 Shady Ridge Rd Hutchinson MN 55350 707 Shady Ridge Rd 178.51 (612) 587 -5151 . f/V1CH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MILAN. 55350 M E M O R A N D U M February 20, 1991 TO: Mayor & City Council Administrator Gary D. Plotz FROM: Chuck Nelson, Liquor Store Manager SUBJECT: Lottery Sales 0 Due to the amount of time involved in the processing of the lottery, I question whether it is profitable to continue lottery sales at the liquor store. At 5% profit and a margin of error, I can't see how we are making any money. It is my recommendation to discontinue lottery sales when the tickets are depleted. CN:ms 40 0 12) 587 -5151 rY Or HUT OHAI'IS011! I SHINGTON AVENUE WEST INSON, MINN. 55350 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: 1990 LOTTERY SALES RESULTS Lottery operations began in April of 1990. The system we use records the sale of a lottery ticket at the register to this same line item we place the charges from the state. A payout key was added to the register at a little later point in time. 0 This results in the attached numbers for 1990. Results show a net gain of $2,434.51. As you can tell by the number some confusion at the register early may have resulted in some miscellaneous and other sales being keyed to these account numbers. I have attached the month by month break down for your review CITY OF HUTCHINSON 1990 LOTTERY OPERATIONS - --- -- --- ---------- --- - -- ----- - ----- 39,603.02 24,907.00 12,261.51 SALES NET PAYMENTS TO STATE 14,696.02 CITY PAYOUTS (12,261.51) ------------ is 0 9 - -1. SALES STATE PAYMENT CITY" PAYOUT (3716) (3716) (3717) APRIL 3,624.20 3,083.00 MAY 5,063.02 1,906.00 1,789.53 JUNE 4,521.50 2,773.00 1,695.00 JULY 4,276.02 2,862.00 1,372.99 AUGUST 5,003.06 3,157.00 1,373.94 SEPTEMBER 4,782.00 3,550.00 1,726.00 OCTOBER 4,202.00 1,939.00 1,669.00 NOVEMBER 3,655.00 2,602.00 1,155.00 DECEMBER 4,476.22 3,035.00 1,480.05 - --- -- --- ---------- --- - -- ----- - ----- 39,603.02 24,907.00 12,261.51 SALES NET PAYMENTS TO STATE 14,696.02 CITY PAYOUTS (12,261.51) ------------ is 0 9 - -1. 0 February 21, 1991 TO: Mayor & Council FROM: Gary D. Plotz and Chuck Nelson SUBJECT: Temporary Location for City Liquor Store Many temporary liquor store locations have been investigated in varying degrees. Most locations were personally visited to eval- uate them. The following are locations that have been considered. LOCATION COMMENTS Hunter's Haven The location was too narrow for the • (Dobratz Property) 18'X18' cooler; also insufficient square N.E. Corner of First footage; access to basement through Gold Ave. & Main Coin. Carol's Cafe The location was too narrow for the (Adjacent to 18'X18 insufficient square foot - Dairy Queen) age on first floor; conveyor system would have been required from basement; poten- tial parking conflicts with Dairy Queen. Braun's Bldg. The south side of the building on the cor- Main St. ner has a lease; owner was not interested (Interior North in re- negotiating with tenant to trade Side of Bldg. sides; interior location (N 1/2 of bldg.) Vacant) had problems with cutting in a rear in- gress off the parking lot; lighting was insufficient; older wiring; parking lot already fairly well occupied; most re- cent information was that the building was in the process of being sold, and they were no longer interested in nego- tiations. Wigen Property Presently the location is in Shopko Phase (Showroom Site) II; therefore, it is no longer being con- Washington Ave. sidered. Also, the building appears to have severe roof leakage, including leak- age in the showroom area. 9-e. Former Jeep /American Presently the property is leased by Town Motors Building • & Country Glass; a possibility of approxi- Washington Ave. mately 2,000 sq. ft.; however, the stor- age /inventory areas would be very re- strictive; the east side of the building was not available for lease (inventory). Yetzer's Building The building is situated in the middle of Main St. the block; parking would be a major prob- lem, even though there is a municipal parking lot mid -block in the back. Plaza 15 A written proposal is enclosed from John (Former Stevenson's Glennie, Kraus - Anderson representative, Store Location) who will be at the Council meeting; Kraus- Anderson had two proposals, dated 1 -30 -91 and 2 -15 -91 respectively. The latest proposal (Feb. 15) is $6 /sq. ft. or a rent of 6% of gross sales (6% of $1,200,000 = $72,000), whichever is more, Plus a $7,840 annual charge for overhead charges ($2.24/sq. ft.) A scaled map is enclosed at his request. John indicated he may have a third proposal coming. . Old Fire Station The building appears to easily facilitate Washington /Franklin the relocation of our 18'X18' cooler; the building has a nice existing office and bathroom; parking, although not ideal, could surround the building; extra park- ing in front of the police station along Franklin has relatively low public utili- zation; liquor inventory could be easily moved in and about; square footage ap- pears to be sufficient (3,608 sq. ft.) plus potential for storage on a partial second floor area. What the City liquor store fund would pay for "rent" at a privately owned location could be applied towards replacing the roof. Enclosed is one proposal for $7,000. Brad Emans reports the building has 220 volt service. Butch Wentworth reports the building has a one -phase service which needs to be upgraded to three -phase (cost $300) to handle the compressors. Mark or Skip from Quade's will be providing an interior electrical estimate, perhaps before Tuesday. The • quote from Schlueter Refrigeration to move and reconnect the large cooler is . move and reconnect the large cooler is $1,250. This quote is apparently still good, according to Chuck Nelson and Wes Dak. Phillips Distributing, Dick Schie- bel, will be visiting the old fire sta- tion on Tuesday to provide the City with a potential layout at no charge. Based on the above alternatives, we recommend temporarily relocat- ing the liquor store at the old fire station for 12 -18 months. Secondly, we recommend that staff be authorized to obtain two or more quotations and proceed with the roof, electrical (HCAV) work, ingress /egress, and other interior wall improvements to facilitate a move in May. Many of these expenses would appear on the purchase resolution(s) to be approved at the March 8 Council meeting. Thirdly, we recommend that the Police Department and Transit Motor Pool further investigate alternative storage space (see attached • memos). /ms Attachments 1] �rn�rnsul F. W. ROOFING AND INSULATION ASPHALT ROOFING AND SHEET METAL 820 Jefferson Street Hutchinson, MN 55350 Phone 587 -5517 PROPOSAL SUBMITT T DATE: - an ary 29 NAME. City of Hutchinson STREET: CITY: STATE: We hereby submit specifications and estimates for: Old Fire Hall one layer 43# ,:japer- txo laypr- 15# paper and hQt-- asphalt- 11 T,ast layer is flond-roated wit" hat Asphalt & roaf rack ingtal A TnEzi neir shpicit mpi-al edge Flashing- rine layer 1911: licr pappr, l ayer e installed with hot asph If existing r oof insulation is wet or damaged Listed are three typps of roof insulation uqpd. Prirp.-, arp ni� n 1" Three Year guarantee on roof against defects in material or workmanshi This job-i5 d for we hereby propoeelofurnish labor and materials complete In accordance with the above speci fications, for the sum of Gpyt -n th misand dollars(tl 000.00 1 full payment upon job completion unless other arrangements are made: All material Is quaranteed lobe ae apecieed. All work jobs completed In a workmanlike manneraccording to standard practices. Any alteration wdeviatlon from above specifications lo- volving extra costs, will be executed only upon written orders, and will become an extra charge over and above the astimale. All agreements contingent upon strikes, accidents, of delays beyond 00! control. QYMr to carry fire, tornado, and Other necessary insurance. Authorized Signal ure NOTE: This propoW may be withdrawn by us it not accepted wi thin days. ArrePtanrr of fropeoal the above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. A - s saryarsa 9 -(�! • MEMORANDUM TO: Gary Plotz, City dministrator FROM: Ron Kirchoff DATE: January 25, 1991 RE: Police Use of Old Fire Barn In addressing the issue of the use of the old fire barn for police parking, it becomes a more complex problem if we look at the overall use of the fire barn. I would like to explain the Hutchinson Police Departments use of the fire barn in phases. First, the fire bar is used by the Hutchinson Police Department to store bicycles that are recovered by the police department and also to store icycles that have been turned in to the police department by members of the community. The majority of the bicycles that are recovered or turned in to the police department • are later re claimed after being identified by their perspective owners. The remainder of the unclaimed bicycles, as you are aware, are sold at the city auction. The need for storage which is accessible and readily available to not only police but to the public is crucial for the efficient operation of the police department. A lot of the persons recovering their bicycles are not of the driving age and walk to the police department in an attempt to find their bike which has been either misplaced or stolen. Once identification is made the bicycle is released to that person. Without the use of the fire barn which is readily close to the police department not only would it require an officer to take more time away from his duty to transport either the person identifying the bike or the bike itself to an off site location. Next, the Hutchinson Police Department utilizes the old fire department as an i mpound and /or secured storage area for larg items, vehicles, snowmobiles, motorcycles, etc. that h ave bee impounded for evidentiary purposes and /or vehicles that will even uaIly be forfe to tie — ., t a of Minnesota as they were used in the commission of crimes. The need for these vehicles to be housed is crucial in prosecuting cases where the police department must show a chain of evidence upon receiving a vehicle, snowmobile, or larger item and holding it for processing of forensic type of evide c_ such as blood, urine, semen samples, hair, and other forensic investigations which need to be conducted on an impounded vehicle. Without a secured impound area this of course could not • be completed. 9 -e, Gary Plotz January 25, 1991 Page 2 The third issue would be the issue of police parking. We now use the old - fire barn on a daily basis for a overn g t storage of the police liaison officer's vehicle. The second vehicle that is parked their on a regular basis is the vehicle driven by the chief of police. This vehicle is housed on weekends and whenever the vehicle is not in use by the chief of police. The Hutchinson Police Department also utilizes parking spaces available at the old fire barn for parking of squads when they are not in use. This is especially important during inclement weather. Cold and snow in the winter time, hail and extreme heat during the summer time. If the fire barn is not readily available to the police department for the previously mentioned parking issues, alternate parking must be addressed. This might be the time to look at alternate parking arrangements that the police department could utilize. 0 One possible alternative would be to construct a structure and fenced in area located on the property owned by the city near the city garage area. This facility should be suitable for the housing of three or four vehicles as well as a secure fenced in area that • would be accessible to towed vehicles and hold up to ten vehicles. This facility could be constructed by city employees on city property at a minimal cost. This type of facility could house impounded vehicles that need to be stored inside and later could be stored outside. If properly constructed this building could also be used to house the overflow parking by police department vehicles which are not in use. A similar such structure on a smaller scale could be built near the present police department to house impounded and secured bicycles. If that is not an option an area located in the present fire barn, such as the extreme south stall, could be remodeled for better use by the police department in storing non -used vehicles as well as constructing an area suitable for storage and inspections of bicycles. I would be glad to pursue the matter with a more spe cific Plan a r costs_ an__ est mate space at s ne ede�upon yo r equest. P lease k ee�_me adyisetl -a_ how you wish me to proceed in this matter. 91 -02 -0002 /lkg 0 (612) 587.5151 %/!/lCy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 21, 1441 M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM HAZEL SITZ, TRANSIT COORDINATOR DOUG MEIER, MOTOR POOL SUPERVISOR RE LIQUOR STORE LOCATION AND CITY VEHICLE STORAGE NEEDS We have reviewed the situation that would exist if the liquor store were to move into the old fire station for an extended period of time. Presently, the three Hutchmobiles are garaged in the building year round, along with other equipment, and they would be displaced. We feel that year - round secure inside storage is necessary. Other city vehicles have been subject to vandalism and window breakage when they were parked in unsecured areas. There would be winter starting problems without inside storage. We have contacted members of the McLeod County Fair Board to determine the availability of vehicle storage space on the fairgrounds. The board member who deals with rentals (Roy Madson) is on an extended winter vacation. Other members of the board were able to tell us that the only storage space with doors high enough to accommodate the buses is presently being rented to a contractor. During construction season his equipment will be taken out of storage. The fair board could be asked to consider approximately a two -year lease for this space] however, actual availability won't be known until Mr. Madson returns. We are not aware of other storage areas for the buses at this time. We hope this information will be helpful in discussions of the liquor store location. • 61-0, e KRAUS- ANDERSON REALTY CO DEVELOPMENT • LEASING • MANAGEMENT January 30 1991 City Of Hutchinson 37 Washington Avenue W. Hutchinson, Minnesota 5535 RD: Plaza "15" Shopping Center Liquor Store site Dear Sirs: MPANY Kraus— nnderson is pleased to have the opportunity to present the City of Hutchinson with this proposal to occupy space at the above subject property. Enclosed is a floor plan for this bay. BAY: 4 consistinb of approximately 3,500 sq.ft. 121 . is CC1 D_T3: May 1, 1991 or upon Tenant opening for business, whichever occurs earlier. CONSTRUCTION DATE: TC BE DF,' E?2. INZ'D T?T-1: Cne (1) year and six (6) months B.'_S Rai P FSF 7 C 11T.FLY c"Ti1UAiLY Year 1 6.00 $1,750.00 '21,000.00 Year 2 6.00 1 10,500.00 (6 mo.) [A LDDI T1CI 1 Common area Maintenance, Real Estate Taxes and Insurance as estimated for 1991 — CAN $ .73 psf R.L. Taxes ;,1.34 psf Insurance 3 .17 csf TOTAL X2.24 psf /653.33 mon C 7,840 annually F��C�i wir R=: ': Six (6) percent over '350,000.00 J_ South Foihth Street N11nn Ota S5404 -107S • o;',2) :3 :12 -1211 -2— LASDLORD I14'rROV34M1TS: Sheetrock and tape walls to prepare for treatments. Remove and replace existing lighting with up to Eighteen (18) 4 lamp recessed light fixtures. CONSTRUCTION PERIOD TO BE DhTERVINiM SIG1?1-LE Tenant's signage must comply with the existing Plaza "15" Shopping Center Sign Criteria. Sirs, I believe this proposal adequately sets forth the basic terms and conditions. Flease note this letter and lease contemplated by the terms described are subject to the approval of the Landlord of the property. This letter is not to be construed as anything more than an outline of the basis for a business relationship to be defined subsequently by a formal lease agreement, agreed upon and executed by all parties concerned. Vemy Respectfully Yours, Jonathon G. Glennie Property and Leasing manager • • • • KRAUS- ANDERSON REALTY COMPANY DEVELOPMENT • LEASING • MANAGEMENT t February 1 5, 1 99 1 / v City of Hutchinson r� 37 Washington Avenue West Hutchinson, Minnesota 5535 SUBJECT: Plaza "15" Shopping Center Proposal Dear Sirs: 35_ 0 r This letter is a follow -up to a previous one which I sent to Mr. Plotz. I would like to further clarify our position regarding the liquor store proposal. rraus- ,'rderson understands the City is searching for a temporary site for the liquor store and must consider the cost of building out a new location and the occupancy cost (rent and other financial obligations). We believes the location at Plaza "15" is the best location from a business standpoint and competitive from a rental rate standpoint. The first concern I would like to address is the cost of building out this site. In order to bring this bay up to a point where the liquor store can move in it's equipment and inventory, the City would have to contribute 54,000 to 49,000 worth of improvements. This cost would fluctuate depending on the cost of carpeting and other items. This represents around $2.57 per sq. ft. for buildout; which cost will be recouped over the term of the lease. Second, the terms of this lease may not be within the budget for which the City has to work with. Please keep in mind Fraus- Andersen is is willing to negotiate on the terms and mechanics of t' proposal. If it would be acceptable to the City, we would look at a maximum cap on total rent paid, so that the City would not be liable for an ever escalating percentage rent payment. Also, we may be amenable to a "greater than" deal. 3cample - �6.00/sq.ft. or 6; rent whichever is greater, up to a total rent paid limit. Please consider this additional explanation and call me with any questions. I would be willing to meet with any of you, at your convenience to discuss this matter. Very, respectfully yours, A Jonethon G. Glennie troperty Manager llaza "15" Shopping Center 5 28 South Eighth Street • Minneapolis, Minnesota 55404-107S • k612 ,.*32-121 9 -2, KRAUS- ANDERSON REALTY COMPANY DEVELOPMENT • LEASING • MANAGEMENT February 21, 1991 City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 5535 R. 4 ',: Plaza 11 15 " Shopping Center Liquor Site Dear Sirs: This letter contains a new proposal which Kraus- _nderson has developed after discussions with Gary Plotz. Kraus- amderson believes that this location offers greater opportunity for increased sales then does the other site being considered. Please consider the following terms: BASE REI'T: $6.00 psf Percentage Rent: Two (2) percent over $1,125,000.00 Rent Cap: Total rent paid not to exceed $7.00 psf All other terms and conditions to remain the same as proposal of January 30. Very Respectfully Yours, Jonathon G. Glenrie Property manager Plaza "15" Shopping Center 0 523 South Eighth 5t: • 1!inne;Lpol;s.. N!innesuta 5.5101 -i018 • (61 3:12.1241 0 • 0 V6�•1' 1 Z I'liI;IBIT "n" 9 -c Hutchinson Community Development Corp. (612) 567-7500 45 Washington Ave. East Hutchinson, Min 50 , February 19, 1991 F.' i" t RECL: TO: Gary Plotz `c BY � —� FROM: John Bernhagen /9 RE: Approval by City Council of Economic Development tools Hutchinson Community Development Corporation (HCDC) through the Finance Committee and the Board of Directors have given approval of two economic development tools. 1. THE ECONOMIC DEVELOPMENT LOAN FUND. It is funded through the repayment of a loan to New Dimension Plating, Inc. This loan came from a grant awarded to the city by the State Department of Trade and Economic Development. As of December 31, 1990, the fund has a balance of $97,606.00. 2. CRITERIA FOR USE OF LAND WRITE DOWN FOR ECONOMIC DEVELOPMENT. The need to be competitive with other communities is becoming more of a necessity, especially as we compete with other cities, vacant buildings, total gifting of land, special enterprise zones, etc. While additional financial incentives may be appropriate for consideration in the future, HCDC believes this to be a good start. n f`J City of Hutchinson Economic Development Loan Fund PREAMBLE The City of Hutchinson has received a Small City's Development Program (SCDP) grant from the State of Minnesota in the principal amount of $ 150,000.00. One of the special conditions of this grant from the state to the city is: 'Principal and interest payments from the loan to New Dimension Plating, Inc. (NDP, Inc.) must be used to establish and maintain a revolving loan fund, provided that the purpose of that loan fund is to further future economic development In the City of Hutchinson, thereby creating additional Low and Moderate Income (LMI) jobs in the community.' 0 At a time when many federal and state directed programs are diminishing and because locally administered programs have the ability to meet locally determined objectives in a more timely and prudent manner, the City hereby establishes an Economic Development Loan Fund from the repayment of the principal and Interest by NDP, Inc, of the loan between NDP, Inc. and the City coming from the grant to the City of Hutchinson from the State of Minnesota. Additional capital may be added to this fund from other sources to be used in like • manner as the initial amount placed in the fund. The Provisions of Minnesota Statutes, Section 181.59, which related to civil rights and discrimination shall be followed. r� L 0 ECONOMIC DEVELOPMENT LOAN FUND City of Hutchinson Supporting Information Sheet 1. Evidence of commitment to train low and moderate income persons. What steps are proposed in this application regarding this point? 2. Immediacy of Impact. How quickly can this project be undertaken and completed? When will temporary and permanent effects of the project be seen? What is the level of project readiness? (For example, have zoning and environmental issues been addressed ?) 0 3. Describe the other sources of financing the business has sought in order to expand or remain in Hutchinson and for what reasons(s) those sources were not suitable or not obtainable. Attach documentation, such as, bank letters of rejection or letters offering unattractive terms and interest rates. 4. Discuss the expected job creation effects that locating a facility within Hutchinson would create. List any contracts that would be obtained and attach performa financial statements demonstrating the positive effects the loan would have on Hutchinson. • 9—Pi Economic Development Loan Fund Supporting Information Sheet, Page 2 S. Describe how, why and where the loan will create or retain jobs in Hutchinson. Include attachments justifying the number of low and moderate income (LMI) jobs expected to be created or verifying the number of jobs to be retained. 6. Discuss the claim that the business will maintain a significant level of productivity within Hutchinson, and outline the anticipated time horizon. Include any supporting documents necessary to justify the claim. 7. Justify the business' significant potential of growth in jobs or economic activities within Hutchinson, and describe the time horizon for realization of the growth. . Attach supporting evidence for the growth, such as, marketing plans, marketing surveys, or contracts. 8. Energy Efficiency. What energy efficient components are included in this proposal which can enhance business viability? 9. Environmental Consideration. Address what steps will be taken where funds may be used to meet or exceed state laws, rules or standards regarding pollution control. Note: If EDLF dollars are to be used solely for pollution upgrading, the requirements of the minimum of $.tSfO : t FTE jobs is waived. 40 cw Is Economic Development Loan Fund Supporting. Information Sheet, Page 9 • 10. Describe the financing gap. Address the following point: Inadequate equity Inadequate private tender financing Inability to pay market interest rates or term requirements Inability to qualify for other state and federal financing programs need for Incentive financing excessive site development costs . 11. List here and attach all other supporting information furnished to or required by HCDC and/or financial institutions. L� 0 PURPOSE Enhance the business climate In the community of Hutchinson through assistance in funding of projects by providing lower interest rates, fixed term, gap financing, and assisting wherever possible in financial packaging of various sources of funding. II. GUIDELINES FOR FUND MAINTENANCE A. Initially, the fund shall be established from the repayment of the loan to NDP, Inc. B. Repayment of the principal and Interest of loans from the fund would be credited back to the fund as stipulated in the loan agreement. C. Interest on the fund balance would be regularly accrued to the fund. III. ADMINISTRATION OF FUND A. Loan funds shall be serviced by local financial institutions. B. A 1% origination fee on loans from the revolving fund would be identified and credited for Hutchinson Community Development Corporation (HCDC). C. Three - fourths of I% interest on the loan balance would be charged for a loan guarantee reserve for HCDC and for the purpose of furthering the economic development in the community of Hutchinson. IV. POTENTIAL USES AND GUIDELINES • A. Fund would be available to all businesses located in the community of Hutchinson for industrial uses, including manufacturing and ag processing, to purchase land, buildings, equipment, and working capital. Working capital includes inventory and accounts receivable. B. To qualify, a business would be required to meet a predetermined score. C. 51% of the jobs must be filled by federal guidelines of Low and Moderate Income (LMI) individuals. D. Monthly financial statements may be required by HCDC for their review. E. An annual financial statement would be required. F. Financial Institutions and HCDC may require approval of additional expansion or acquisition of the business. G. Evidence must be provided to substantiate the business owner's capacity to fulfill the requirements of the agreement. H. May be a subordinated mortgage. L Other information may be required, such as, financial history, two-year financial projections, marketing plan, etc. J. HCDC may provide assistance to business as necessary. K Final action on all proposals will be determined on a case -by -case basis. 0 • V. PROCEDURE A. All proposals are to be reviewed by HCDC's Finance Committee (FC). B. All information submitted is to be held in confidence. C. Local financial institutions and/or HCDC would be the lead agency in determining the project to be credit worthy. D. The Financial Committee shall review proposals and the final disposition shall be based on the points from the score form. E. FC shall prepare reports for HCDC's Board of Directors consideration. F. Amendments of this Economic Development Loan Fund document shall be reviewed and acted upon by HCDC before submittal to the City Council for action. G. An annual report shall be forwarded to the City Council. CJ C1 ECONOMIC DEVELOPMENT LOAN FUND City of Hutchinson Date of Application PROJECT TITLE: NAME OF FINANCIAL INSTITUTION: LOAN OFFICER: Complete the following. Estimate your points. Hutchinson Community Development Corporation (HCDC) will make final determination of points for final score. Your Estimate HCDC Final 1. Number of Full Time Equivalent (FTE) jobs retained by this project Is points 50 or more jobs - 50 points 35 -49 - 40 points 25-34 - 30 points 20-24 - 25 points 15-19 - 20 points 10-14 - 10 points 5-9 - 5 points Points: 2. Number of FTE jobs created by this project is 51% must be Low and Moderate Income (LMI). 20 or more jobs - 50 points 15-19 - 40 points 10-14 - 30 points 5.9 - 20 points 1-4 - 10 points Points: 3. Ratio of Economic Development Loan Fund (EDLF) dollars to each FTE job. EDLF dollars requested: $ Number of FTE jobs: Ratio W (must be a minimum of 20,000:1) $2,500 or leas per job -100 points $2,501 to 5,000 - 90 points $5,001 to 7,500 - 80 points $7,501 to 10,000 - 70 points $10,001 to 15,000 - 50 points $15,001 to 20,000 - 30 points 11 11 11 Points: Economic Development loan Fund Soorky Form, Pape 2 Your Estimate HCDCFkW 4. The Increase to Local Tax Base. New tax base minus old tax base equals amount of Increase. Increase dMded by old tax base equals percent of increase. The Increase projected for this project Is %. Totally new - 25 points business 400 % Increase - 25 points 300 Increase - 20 points 200% Increase - 15 points 100 Increase - 10 points 50% Increase - 5 points Under 50% - 0 points Points: S. Ratio of Private Funds (equity and comimercial loan) to Requested Loan Funds. Private Funds Committed: Loan Funds Requested: Ratio is: $5 private to each requested grant $ - 70 points • 4:1 - 60 points 3:1 - 60 points 2:1 - 40 points 1:1 - 30 points Less than 1:1 - 0 points Points: 6. The Interest Rate on Loan Funds over Term of Loan is %. Prime less 1% - 20 points 2% - 10 points 3% - 0 points Points: TOTAL SCORE: • CRITERIA FOR USE OF LAND WRITE DOWN FOR ECONOMIC DEVELOPMENT 0 "Property available for land write down is to be zoned Industrial "'Land to be appraised by certified appraiser *The appraised value to be written down by 2/3 *The amount of the write down would be a deferred loan for ten years at which time it would become a grant *The write down would become available at the conclusion of the real estate improvements *If property Is sold during the ten year period, a pro rate amount of 1 /10 of the total amount per year of the remaining years would be due. Interest shall be paid at SIX simple interest on the remaining balance times the number of years or parts of years loan was deferred. *The write down would not include future assessments `Determination for the deferred loan would be given when the real estate improvements returned a property tax increase at least equal to or greater than the per year amount of deferred loan "Deferred loan would come from either the Revolving Loan Fund or Economic Development Loan Fund *Additional financial incentives could be made available on a case by case basis for below market rate interest loans EXAMPLE • 1.96 acre=_ of land -Asking price of land S 45,000 "Appraised price of land 32,000 '2/3 of appraisal as a deferred loan (write down) 21,334 • Amount of deferred loan per year 2,133 Buyer pays to seller Negotiated sale 40,000 Deferred Loan E 21.334 Balance 18.666 S 40,000 Seller pays deferred assessments - 10.980 Return to seller after assessments S 29.020 Buyer sells land at end of 4th year Remaining principal due at 9R Principal (6 years x 2.133) • 12,798 Interest for 4 years on S 12,798 • 4.607 Amount of Repayment 17,405 If buyer retains ownership of business for entire 10 years the entire amount of the deferred loan or $ 21,334. . becomes a grant. Hutchinson Community Development Corp. \, 6587-7500 45 Washington Ave. East Hutchinson, Minnesota 55350 e. MEMORANDUM TO: Vic Swanson FROM: John Bernhagen SUBJECT: Land write down on industrial land FOR YOUR INFOW ATION Hutchinson Community Development Corporation (HCDC) has approved a policy for land write down on industrial zoned land to encourage economic development. The city uses HCDC to advise them on the use of public funds for economic development. The enclosed policy statement needs to be approved by the city council and will be on their agenda Tuesday, February 12. 0 The policy is self explanatory, however, the following may give additional clarification. Irrespective of the price the seller is seeking for the lot, the amount of the write down is determined by a certified appraisal and goes to the buyer of the property. The public purpose determined here is to give an incentive to the buyer to encourage economic development. The write down is based on the present value of the land including assessments but does not include future assessments. If the sale price is less than the appraised value the seller would then have an amount available for their use to pay future assessments or to make improvements to the property. J cw oc: Mayor Paul Ackland Clary Plot?, City Administrator • CRITERIA FOR USE OF LAND WRITE DOWN FOR ECONOMIC DEVELOPMENT 0 "Property available for land write down is to be zoned Industrial "Land to be appraised by certified appraiser *The appraised value to be written down by 2/3 "The amount of the write down would be a deferred loan for ten years at which time It would become a grant "The write down would become available at the conclusion of the real estate Improvements If property is sold during the ten year period, a pro rate amount of 1/10 of the total amount per year of the remaining years would be due. Interest shall be paid at 99 simple Interest on the remaining balance times the number of years or parts of years loan was deferred. "The write down would not include future assessments "Determination for the deferred loan would be given when the real estate improvements returned a property tax increase at least equal to or greater than the per year amount of deferred loan "Deferred loan would come from either the Revolving Loan Fund or Economic Development Loan Fund "Additional financial incentives could be made available on a case by case basis for below market rate interest loans EXAMPLE 1.96 acres or land *Asking price of land $ 45,000 *Appraised price of land 32,000 0 2/3 of appraisal as a deferred loan (write down) 21,334 "Amount of deferred loan per year 2,133 Buyer pays to seller Negotiated sale 40,000 Deferred Loan $ 21,334 Balance 18.666 $40.000 Seller pays deferred assessments - 10.980 Return to seller after assessments $ 29,020 Buyer sells land at end of 4th year Remaining principal due at 9R Principal (6 years x 2,133) - 12,798 Interest for 4 years on $ 12,798 - 4.607 Amount of Repayment 17,405 If buyer retains ownership of business for entire 10 years the entire amount of the deferred loan or $ 21,334. becomes a grant. AGREEMENT AND LEASE • WHEREAS, the City of Hutchinson owns an unused wastewater treatment facility ( "Facility "); WHEREAS, the Minnesota Department of Natural Resources ( "DNR ") claims to lease the premises for an experimental fisheries operation; WHEREAS, the City of Hutchinson is willing to enter into a lease and agreement subject to the terms of the lease and agreement; NOW THEREFORE, IT IS AGREED by and between the parties for and in exchange for One Dollar ($1.00) and other good valuable consideration: 1. The City agrees to lease the premises to the DNR for a six month period, expiring on September 1, 1991, without any further action or notice by any party; 2. DNR agrees to provide worker's compensation and general liability coverage for all uses of the property by the DNR. DNR does not agree, and shall not be required to provide casualty or fire loss coverage for the buildings; 3. DNR shall make no significant changes in or around the buildings located on the site without the express written permission of the Hutchinson City Council; 4. At the conclusion of the lease, the DNR agrees to restore the property to its original condition as of the date of this agreement, usual wear and tear excepted. THIS AGREEMENT AND LEASE is made and entered into this _ day of March, 1991. MINNESOTA DEPARTMENT OF NATURAL RESOURCES By: Its: CITY OF HUTCHINSON By: Paul Ackland, Mayor Attest: • Gary D. Plotz, City Administrator / 'E (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 21, 1991 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: AMENDMENT TO JOINT COOPERATIVE AGREEMENT We are and have been since 1977 a member of LOGIS a joint powers group of cities. The purpose of the group is to provide computer service in an economical setting. The LOGIS group provides us the hardware and software for just about all of our computing needs. The cities of LOGIS operate under a Joint Powers agreement. The agreement has been recently requested to be amended. The amendment calls for a city desiring to leave the LOGIS group to give notice • by June 15 for a January 1st parting. This allows the budget to properly reflect the next years operations for the remaining cities. It would be requested the City Council approve this amendment number one to the LOGIS Joint powers agreement, a copy of which is attached. • 9--F MEMORANDUM DATE: January 30, 1991 la 3� TO: LOGIS Board of Directors FROM: Mike Garris Pty. _)_� , SUBJECT: Amendment to LOGIS Joint and Cooperative Agreement On January 17, 1991 the LOGIS Board of Directors passed a resolution recommending an amendment to the LOGIS Joint and Cooperative Agreement. The final step in the process is to have each city approve and adopt this amendment. I have included with this memo three copies each of the proposed amendment to the Joint Powers Agreement and the resolution for submission to your city council. Upon approval, please return two signed copies each of the Resolution and Amendment to my office. I am requesting that all cities adopt this amendment by June 1, 1991. If you have any questions or need additional information, please give me a call. MG:pg Enclosures: rrn c; RECEIVED • ■ ■ME■ E lf� 0© ■M 9 -F 0 AMENDMENT NO. 1 TO LOCAL GOVERNMENT INFORMATION SYSTEMS JOINT AND COOPERATIVE AGREEMENT The parties to this Amendment No. 1 (Amendment) are governmental units of the State of Minnesota. This Amendment amends certain provisions of the Joint and Cooperative Agreement (Agreement), effective May 1, 1972 which created Local Government Information Systems ( LOGIS) and under which LOGIS operates. The Agreement and the Amendment are made and entered into pursuant to Minnesota Statutes, Section 471.59. Section 1. Article IX, Section 2 of the Agreement is amended in its entirety to read as follows: • "Section 2. The annual budget of LOGIS must be adopted in the following manner: (a) annually prior to June 1 the Board will supply each member with a proposed preliminary budget; (b) annually prior to the annual meeting of the Board in July the Board will supply each member with a proposed budget adjusted for withdrawal notifications received pursuant to Article XII; (c) the annual budget must be adopted at the annual meeting of the Board in July. Promptly after adoption of the budget, the Board must mail copies of the budget to the chief administrative officer of each member. Upon adoption of the budget each member is obligated to LOGIS for the budgeted revenues and cost sharing charges fixed by the Board for the ensuing fiscal year in accordance with this Article." Sec. 2. Article XII is amended by adding a new Section 2 to read as follows: "Section 2. A member who has not given notice of withdrawal on or before June 15 of a given year is obligated for the budgeted revenues and the cost sharing charges fixed by the Board for the ensuing fiscal year in accordance with Article IX." Sec. 3. This Amendment is effective on the date that identical Amendments and resolutions auu urizing their execution have been filed in the office of the Executive Director of LOGIS. 0 r IN WITNESS WHEREOF the undersigned governmental unit has caused this Amendment 0 to be executed on its behalf by its duly authorized officers as of 1991. CITY OF By _ Its Mayor 0 Filed in the office of the Executive Director of LOGIS this day of . 1991. • Executive Director 0 0 RESOLUTION NO. 9429 RESOLUTION RELATING TO LOCAL GOVERNMENT INFORMATION SYSTEM ( LOGIS): APPROVING AN AMENDMENT TO THE JOINT AND COOPERATIVE AGREEMENT BE IT RESOLVED By the City of _ Hutchinson (City) as follows: Section 1. Background: Findings 1.01. The City is a regular member in good standing of Local Government Information Systems ( LOGIS). The City is a party to the joint and cooperative agreement (Agreement) under which LOGIS was formed and operates. The Agreement has been entered into by the City and the other members pursuant to Minnesota Statutes, Section 471.59 (Act). 1.02. The Board of Directors of LOGIS have recommended that certain changes to the Agreement be made. Those changes are embodied in a proposed amendment to the Agreement (Amendment). A form of the proposed Amendment has been reviewed by this Council. The form of the proposed Amendment is on file with the City Clerk. 1.03. Under the Act the Amendment must be approved by all regular members of LOGIS to be effective. 1.04. It is found and determined that it is necessary and desirable for the orderly and . efficient operation of LOGIS and the City that the Amendment be adopted. Sec. 2. Approvals: Authorization 2.01. The form of the Amendment is approved. 2.02. The Mayor and the City Administrator are authorized and directed to execute and deliver the Amendment on behalf of the City. The Clerk is authorized and directed to transmit a certified copy of this Resolution and the executed Amendment to the Executive Director of LOGIS. Adopted by the City Council this 26th day of February, 1991. Mayor Attest: Clerk — LJ 9 -F A. O. (Tony) Victorian • COUNTY ASSESSOR • Office of McLeod County Assessor Court House 83011 th Street East Glencoe, Minnesota 55396 February 11, 1991 CLERK OF CITY OR TOWNSHIP: Enclosed is the notice of time set for the meeting of your local board of review. Also enclosed are the necessary notice blanks which must be posted and published at least 10 days prior to the date of the meeting. If this meeting date and time set for your jurisdiction conflicts in some way please let this office know at once so that a new date may be set. This is important because all "Notices of Assessment and Equalization" forms that are mailed to the taxpayers will include the meeting date and time on them. A review date change cannot be made after the notices are mailed out. Your cooperation in this matter will be appreciated. Thank you. • Sincerely, aa A. 0. Victorian County Assessor AOV /ar✓ Enc: Mcleod County Equal Opportunity EmployerlAfflrmative Action TELEPHONE 864 -5551 l 4 -1 5 M " r 819 °1 9-e Form No. A. F. 4 — Notice to Clerk of Meeting of Board of Review — *Equalization. OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE City OF McLeod NOTICE IS HEREBY GIVEN, That the 23rd Hutchinson COUNTY, MINNESOTA: day of at 4:30 o'clock F - M., has been fixed as the date for the meeting of the Board ofFiBlttlmr— 'Equalization —in your r; y for said year. This meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, not later than ten days prior to the date of said meeting. Given under my hand this 11th day of February tg 91 . County Assessor McLeod County, Minnesota `Applies only to Cities whose charter provides for a Board of Equalization instead of a Board of Review. 0 (611) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 February 21, 1991 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 1990 WATER /SEWER FUND REIMBURSEMENT TO GENERAL FUND Our 1990 General Fund Budget contained reimbursement of some expense incurred for the Water /sewer fund. This has been budgeted in the past years. It would be requested to be reimbursed for: Audit $3,600 City Engineer 250 hours 6,510 • City Administrator 110 hours 3,500 Finance Director 200 hours 5,126 Accounting 48 hours 634 Receptionist 416 hours 3,669 $23,039 This represents a conservative estimate of and by no means all expenses which could be reimbursed. It is requested of the City council to authorize the reimbursement to the General fund for 1990 of $23,039. This was budgeted for 1990 and would be reflected in the 1990 financial statements. • (612) 587 -5151 CITY OF HUTCHINSON 0 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 22, 1991 MEMO 0 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT:YOUTH CENTER FUND TRANSFER Our General fund contains budgeted funds for the youth center - "Dry Dock" fund, the total amount budgeted is $23,000. The accompanying resolution authorizes 1/4 of the funds to be transfer from the General Fund to the "Youth Center ". 9 -z, RESOLUTION NO. 9434 CITY OF HUTCHINSON RESOLUTION TRANSFERRING $5,750 FROM THE GENERAL FUND TO THE YOUTH CENTER SPECIAL REVENUE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a transfer of $5,750 is hereby authorized to be transferred form the General Fund to the Youth Center Special Revenue Fund. Adopted by the City Council this 26th day of February 1991. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator • 0 9 -z (612) 587.5151 JWJ3�7 ITY OF HUTCHINSON WASH'. ETON AVENUE WEST CH'dSC V, M NN. 55350 M E M O R A N D U M DATE: February 26, 1991 TO: Mayor and City Council FROM: John P. Rodeberg - Director of Engineering RE: Airport - 1991 Improvements On February 20, 1991 consultants, from th Qualifications, to consultant services. Becher - Hoppe SEH TKDA the Airport Commission and I met to choose 3 e 7 consultants that submitted Statements of submit proposals and be interviewed for The three consultants chosen were: Wausau, Wisconsin St. Paul, Minnesota St. Paul, Minnesota The proposal deadline has been set for March 14, 1991 with . interviews to held at 6:30 p.m. on Monday, March 18, 1991. We are working with MnDOT and the FAA to verify funding, and have received assurances from MnDOT that we are proceeding according to the requirements. Although no promises were made in regard to funding the actual improvements in the next budget period, which begins in July, engineering services for this work will be covered by MnDOT on the standard cost share basis. It is recommended that due to other development in the area, such as CSAH 8 (South Fringe Road) and other potential infringement in the airport safety zone, and the possible availability of improvement funds, the City should proceed with the consultant selection process. Work on a Preliminary Plan and the improvement review process should be started as soon as possible to identify potential conflicts, and to provide a more detailed scope and cost estimate for the improvements. attachments • 0 .70 (612) 587.5151 CITY OF HUTCHIv'i1SON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 STATEI TENT OF QUALSFSCATSONS Municipal Airport Improvements • • DATE: January 28, 1991 TO: Dave Skaar - Airport Commission Chairperson Gary Plotz - City Administrator FROM: John P. Rodeberg - Director of Engineering Attached is a copy of the Statements of Qualifications from each of the following listed consultants. Please review them and be prepared to recommend three or four for the second, in -depth phase of the consultant review process. A meeting will be held prior to February 11, 1991 to come up with the shortened list. Becker - Hoppe Bolton & Menk Donohue and Associates Foth & Van Dyke RCN (Rieke Carroll Muller) SEM (Short - Elliot- Hendrickson) TKDA (Toltz, King, Duvall, Anderson) Wausau, Wisc. Mankato, MN Minneapolis, MN Eden Prairie, MN Minnetonka, MN St. Paul, MN St. Paul, MN If you have any questions please give me a call at 587 -5151 ext.208 cc: Ken Merrill - Finance Director Doug Meier - Airport Supervisor file: Airport Improvements 1991 (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Ray Strege, Associate TRDA, Inc. 2500 American National Bank St. Paul, MN 55101 -1893 Dear Mr. Strege: The City of Hutchinson has completed its review of the seven qualification submittals received for the Hutchinson Municipal Airport Development Program. As mentioned to you in our telephone conversation, it is our pleasure to inform you that TRDA, Inc., is one of the three firms that is being invited to submit a proposal and interview for the needed engineering services. The outline of the proposed scope of the improvements was noted in our letter dated January 3, 1991. We are hoping to have the plans and specifications completed by August 1, 1991, so we can be considered for available funding in the July budget process. The contents of your proposal should include: -Your Understanding of the Project Scope and Purpose -Your Proposed Workplan or Scope of Services -Your Schedule -Rey Personnel to be Assigned and Their Responsibilities Please submit five copies of your proposal for arrival in my office by March 14, 1991. The interview regarding your proposal has been scheduled for 8:15 p.m. on Monday, March 18, 1991. The interview will be held at City Hall, 37 Washington Avenue West, Hutchinson. If you have any questions or comments, please call me at (612) 587 -5151. Thank you for your interest and consideration. cc: Gary D. Plotz, City Administrator Kenneth B. Merrill, Finance Director Airport Commission Doug Meier, Maintenance Operations Supervisor file: Airport - 1991 Improvements February 26, 1991 JPR /pv r , , MINUTES • HUTCHINSON AIRPORT COMMISSION Monday, August 27, 1990 Meeting was called to order at 8:15 p.m. by Dave Skaar. Members present: Dennis Kahl, Dave Skaar, John Miller, and Mark I,opac. Members absent: Mayor Paul Ackland, Doug McGraw. Guests present: Ray Strege with TKDA and Bernie Knutson. tion made by John Miller, seconded by- 'Dennis Kahl, to adopt the recommended development program and submit it to the City Council for their consideration. Passed unanimously. Meeting Adjourned at 9:00 P.M. Next meeting to be held September 24th, 1990 at 8:00 p.m. in the Council Chambers. Report submitted by Doug Meier. 0 t 0 T KDA TOLTZ. KING. DUVALL. ANDERSON • AND ASSOCIATES. INCORPORATED ENGINEERS ARCHITECTS PLANNERS 2SOOAMERICAN NATIONAL BANK SMI)ING SAINT PAUL. WNNESOTA 55101.1697 - - 612 4400 FAR 612 0062 August 27, 1990 Hutchinson Airport Commission City Hall „ Hutchinson MN 55350 Re: Hutchinson Municipal Airport Project Norkscope Formulation Commission No. 9751 Dear Commission Members: At the June 25, 1990 Airport Commission meeting, ootentiai Hutchinson Muncipai Airport development items were identified. The following is a preliminary listing of those items: 1. Land acquisition reimbursemnet, _ acres. 2. Runway 15 -33 reconstruction and extension to 4,000' x 75'. 3. Runway safety area. 4. Pavements subdrain system. 5. Pavement marking. 6. Medium intensity runway edge lighting system. 7. Central electrical distribution building. 8. Parallel taxiway to Runway 15 -33 /temporary runway. 9. New aircraft parking apron. 10. Aircraft parking apron floodlighting. 11. Airport entrance road relocation. 12. New auto parking lot. 13. Auto parking lot floodlighting. 14. Safety fencing. 1 9 -K 15. 16. 11. 18. 19. 20. i 21. Omni - directional approach lighting system. Runway end identification lights. Precision approach path indicators. Maintenance equipment building. Snow removal equipment. r Hangar /reception area relocation.' Well; water main connection. 22. Sewer hook -up; septic system. 23. Underground storage tanks /aircraft fueling system. During the August 13, 1990 Airport Commission meeting, you requested that TKDA prepare a listing of administrative steps in implementing a federally funded project at the Hutchinson Municipal Airport. The following are some of the most significant steps in reaching the start of construction. • 1. Airport Commission identifies and adopts a recommended development program. 2. City staff identifies local funding sources for the project. 3. City Council establishes a project funding program and authorizes consultant selection. 4. City passes a resolution naming the Commissioner of Transportation as City's agent for the development program. 5. City selects a consulting engineer, negotiates an agreement and submits to MnDOT and FAA for approval. 6. Consulting engineer updates and submits the airport layout plan to MnDOT and FAA for approval. 7. Consulting engineer coordiates the project with interested agencies and prepares an environmental impact assessment report. City offers and /or holds a public hearing and submits a final report to MnDOT which will be used as the basis for preparing, an Environmental 'Tpact Statement. 8. Consulting engineer prepares a preliminary engineer's report, cost . estimate and program sketch and updates the Property Map, Exhibit A. 9. MnDOT prepares the Preliminary Application for Federal Financial F 23. Consulting engineer issues a notice to proceed on construction. Please review the preceding information and inform me of any needed correc- tions or additional information which you desire. Thank you. Sincerely J Raym nd M. St ge, P.E. Associate 0 91 Assistance. • 10. FAA prepares a Notice of Preapplication Review Action. 11. Consulting engineer prepares construction plans and specifications. 12. Attorney prepares an airport property title opinion. 13. City sends construction contract documents and airport sponsor assurances to MnDOT and FAA for review and authorization to adver- tise for bids. 14. City advertises for bid (advertisement prepared by consulting engineer) 15. Bids are opened by the City. 16. City awards construction contract with a stipulation that it is subject to MOOT and FAA approval. 17. MnDOT prepares the project application and sends it to FAA. 18. FAA issues a tentative federal funding allocation notice to the city. 19. FAA issues the Federal Grant Offer to the City. 20. MOOT issues the State -Aid Agreement offer. 21. City accepts the Federal Grant and State -Aid Agreements. 22. FAA, MnDOT and City authorize the issuance of a notice to proceed on construction. 23. Consulting engineer issues a notice to proceed on construction. Please review the preceding information and inform me of any needed correc- tions or additional information which you desire. Thank you. Sincerely J Raym nd M. St ge, P.E. Associate 0 91 (612) 587 -5151 y�rcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST NUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 20, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF SKETCH PLAN SUBMITTED BY GALEN HOUK, HWY 7 E, (2 MILE RADIUS) The Planning Commission recommends approval of the sketch plan and directed staff to verify the proposed land use as the County regards Industrial, and also obtaining an easement for a frontage road. 1 1 n 3 a a Z 0 u a s AI ' 4 1 HUTCHINSON TOWNSHIP 117 NORTH COOE-2 RANGE 29 WEST MEEKER ou RASSAN VALLEY IPAGE 6) SMALL TRACT OWNERS • n _ o w. - a s AI ' 4 1 HUTCHINSON TOWNSHIP 117 NORTH COOE-2 RANGE 29 WEST MEEKER ou Lof I/ ' S• S ACRE% �Zn. si, o v � _ G b. �, r S Autet •cam � `` _ ACRSf • m I I I 0 �� see•es'sJ'iv �`•„ pa !i Pprs / /r_/ ✓ wirb r /r .P /w l,ne ... , r o! Ifp re /lw V, R , ^e,m, y Y I/ OrerA��d Pawe. c.n �• 1 HoaO I*N ' M •n GOMMER /q ; I�•' Pnrnlr• N' /r. R' /Nr /•ne o!,{'pdMd. d� I hrp � frt�, � rff f.rn'eo .... m .. 680. J•/...... • ..�.— ... .. 8a. A /.... q.ps,I /rnir• (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 20, 1991 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF SKETCH PLAN SUBMITTED BY ARTHUR KROEGER (2 MILE RADIUS) HUTCHINSON TWP The Planning Commission recommends approval of the sketch plan. 40 Mr _ -. .. .. v• • • r. • • vl 1�` t� V V I• Vn l\ i \ I V IN JAPJ 4, 1990 Added ezlsllnq C M P an7 Jpc'00ch - `\ ( to be removed) _ ��• Added locotlon of proposed new oparooch Ih ,l - P78 PDge 80 doD vc 89219 jz 1.' oe9(EL ESCRIBE: is we RnenTr DEED 1 BGDR 156 -AGE -27 r -75 75 +.+ of South 40 acres of Gov't Lot 2,, 1 5 89 15' 46" E e I — 1435.41 1 105 \ 10.. AI Y._ Lo 1407` 64. 17' . W LO - n Proposed center line of 12 1 `ew 0. oDprooc11 N ; 1 Mw _ 15.00 -�. center Lne — s � , 381 *�. _ - N89 °15'46'w I; - 367. 00-- r E..st�ooc 5666' . w Total are0 2.32 acres D center line West of Hwy R/w •• �'- - 3 � I L. SMED = 1.93 ocres JcMP N 0 U SMED GARAGE W 0 00 v a O 3 N m N in ^ PARCEL 8 N I ^ N T N Q �- BARN N i i 2 HOUSE A • 1 r• 50 II 1 � a I n • IS 1'• 66.47 M --367.00— -- - - - - - 569•IS'46 I it s I ni I oo 7c 3 W Q S HUTCHINSON TOWNSHP 07 NORTH COOE -2 RANGE 29 WEST MEEKER CO. WLSSAN WLLEV SMALL TRACT OWNERS a �N• ' • M _ ti _ HUTCHINSON TOWNSHP 07 NORTH COOE -2 RANGE 29 WEST MEEKER CO. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON MINN. 55350 M E M O R A N D U M DATE: February 20, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission, SUBJECT: CONSIDERATION OF REZONING SUBMITTED BY JIM HEIKES (2 MILE RADIUS) HASSAN VALLEY TWP The Planning Commission recommends approval of the sketch plan. • • -t 1 l � 1 y ]{ 1 „ a A 1 � i DESCRIPTION 1 St I S' 7-- - -- 491.00' i i a B -1 ZONE / 491.00 !1 M: t,t i i O U O . I Y(� i HASSAN VALLEY CODE -6 RANGE 29 WEST TOWNSHIP I16 NORTH - IWTCI[bpl 1PAIE 2 'A iN RIIIJI M RY ) -.I / oa .or ��• a yto 1 . • so efr• �B aa� 1 - ® •an ilP V4(E[ uu ,� .f N SL I P •• G�GRE.� _ _ E .. �1 I !irl J all t�A� i•4. Sf fl D •' 1 E \�\ 5 t •tom rFm l Arlo B Laa a YtDM N NIIP n 1 _ _ .UIlLRO / � A [x11 m. 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Jy��`� t• Cil...�' 0c go SUMTER (PAGE 101 Top SMALL TRACE OWNERS AA 7 ( COF c C LO STATE OF MINNESOTA y COUNTY' OF MCLEOD i NOTICE OF PUBLIC HEARING YOU ARE HEREBY NOTIFIED that a regular meeti McLeod County Planning Commission will be held n th 27 th day of February, 1991, 10:00 a.m., in the County Commissi a the Courthouse, Glencoe, Minnesota. THE PURPOSE OF SAID MEETING is to consider the application of Rezoning heretofore filed with the County Zoning Administrator by James Heikes. Said application has been submitted for a Rezoning from an Agricultural District to (a Highway Business District to allow an auto sales establishment and lot. THE PREMISES UPON WHICH said Rezoning is anticipated and situated in the County of McLeod and State of Minnesota is described as follows to wit: The N • 400 feet of the W 491 feet of the NW } of the NW I of Section 3, Township 116N, Range 29W of the 5th Principal Meridian. THIS HEARING will be held by the McLeod County Planning Commission at which time you may appear if you desire, either in person or by agent or attorney, in opposition to or support of the proposed Rezoning. Thereafter, the McLeod County Planning Commission shall forward its recommendations to the County Board of Commissioners. If you desire to appeal the Planning Commission's recommendations, you can take your request to the County Board which has the power to overrule the decision of the Planning Commission. DATED THIS 6th DAY OF February, 1991. Edxin E. — Homan McLeod County Zoning Administrator FOR YOUR INFORMATION Cl MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 19, 1991 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7:30 p.m. with the following members present: Roland Ebent, Clint Gruett, Craig Lenz, E1Roy Dobratz, Tom Lyke, Dean Wood and Chairman Bill Craig. Also Present: Building Official Jim Marka, City Engineer John Rodeberg and City Attorney Barry Anderson. 2. MINUTES Mr. Lenz made a motion to approve the minutes of the regular meeting dated Tuesday, January 15, 1991. Seconded by Mr. Lyke the motion carried unanimously. 3. PUBLIC HEARINGS • NONE 4. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN SUBMITTED BY GALEN HOUK, HWY 7 E, (2 MILE RADIUS) Building Official Jim Marka commented on his understanding of the proposal after speaking with Mr. Ed Homan, County Zoning Administrator. Mr. Galen Houk, owner of the property, explained the I -1 rezoning possibility as recommended by the County. The property has been Commercial for many years. The sketch plan shows the area as B -1 (Business district). Mr. Houk stated the proposed use of Lot 1 will be used car lot. City Engineer Rodeberg commented on the poor drainage. Mr. Houk explained that County Ditch #18 behind the property takes care of the drainage problem. There was discussion on Outlot A as being part of Lot 1 and not saleable separate from Lot 1. • Mr. Houk commented on the county requirement would be 100' of Hwy frontage. He stated that he contacted the MN DOT on access to the property. There can be no more accesses added and what is there must stay as they are "Grandfathered" in. HUTCHINSON PLANNING COMMISSION MINUTES 2/19/91 Mr. Houk also stated there should be an easement for frontage road along the Hwy. but that the MN DOT will govern access. There is a new soil survey which is more accurate than the survey in the packet. Mr. Lenz made a motion to recommend approval of the sketch and directed staff to verify the proposed land use as the County regards Industrial, and also obtaining an easement for a frontage road. Seconded by Mr. Gruett the motion carried unanimously. (b) CONSIDERATION OF SKETCH PLAN SUBMITTED BY ARTHUR KROEGER (2 MILE RADIUS) HUTCHINSON TWP Building Official Marka commented on the sketch plan as a residential lot. Mrs. Kroeger stated the use would be for residential. There was some discussion on staff recommendations. Mr. Ebent moved to recommend approval to City Council, seconded by Mr. Wood, the motion carried unanimously. . (c) CONSIDERATION OF REZONING SUBMITTED BY JIM HEIKES, (2 MILE RADIUS) HASSAN VALLEY TWP Mr. Jim Heikes stated the land use would be for auto sales. Discussion followed on the zoning and permitted land use. Mr. Heikes commented on the access area being approved by MN DOT and Ed Homan, County Zoning Administrator. The Township has approved the access and it is an existing approach. Mr. Wood moved to recommend approval of the rezoning, seconded by Mr. Dobratz the motion carried unanimously. (d) DISCUSSION OF SKETCH PLAN OF WAGNER REPLAT REQUESTED BY SCHOOL DISTRICT Supt. Glenn Matejka commented on the property the school district is proposing to purchase. Atty. Neil Jensen commented on the storm sewer and sanitary sewer. Building Official Marka commented on the present plat and that the school district is required to replat to have a 2 HUTCHINSON PLANNING COMMISSION MINUTES 2/19/91 public hearing on the proposal. Also there is to be a subdivision agreement on the plat at the time of the final plat. City Engineer John Rodeberg stated the park area will be half the size of the present park. This will be more than adequate. He also commented the park board approves'the relocation of the park. The consensus of the planning commission was favorable. (e) PRESENTATION OF COUNTY /CITY ADDRESSING SYSTEM BY DUANE HOESCHEN Building Official Marka commented on background of the addressing system. Mr. Duane Hoeschen, County Emergency Services Director, presented an overhead explaining the system and the possibility of matching some addresses to city street naming. He stated the Transportation Task Force suggested the link from the airport to Hwy 22 should be called Airport Rd. 0 City Engineer Rodeberg commented on the urban expansion boundary and the possibility of city service across Campbell Lake. The consensus of the Planning Commission is favorable to the numbering system. Urban expansion boundaries could possibly be made larger and the Planning Commission directed staff to recommend an Urban Expansion District at the March meeting. (f) CONSIDERATION OF AGREEMENT OF LUTZ /HAUGEN PROPERTY City Attorney Barry Anderson commented on the agreement and the revisions. Mr. Ebent suggested the agreement be acted on in March to give commissioners time to review the document. (g) DISCUSSION OF VARIANCE REQUESTED BY MARVIN WILLHITE Fir. Willhite commented on his original proposal and his plans for the property as once being approved. Building Official Marka commented on the history of the request and the use of the garage. Mr. Willhite presented pictures showing the condition of his property. Discussion followed on the existing two accessory buildings and the construction of an attached garage as opposed to detached. 0 3 HUTCHINSON PLANNING COMMISSION MINUTES 2/19/91 City Attorney Anderson commented on the request and the fact another Public Hearing should be held for neighboring property owners comments. There is favorable consensus among the Planning Commission members for the request. (h) ELECTION OF OFFICERS Mr. Ebent moved to elect Bill Craig for the office of chairman, seconded by Mr. Lenz the motion carried unanimously. Mr. Lenz moved to elect Clint Gruett as Vice'Chairman, seconded by Mr. Lyke the motion carried unanimously. Chairman Craig also recommended to renew Mr. Gruett's term for another 5 years. (i) DISCUSSION OF SHORELAND ORDINANCE PROPOSAL There will be discussion at the March meeting. 5. OLD BUSINESS (a) UPDATE OF ZONING ORDINANCE I s Building Official Marka will request Bill Weber to send comments in writing if possible. (b) COMMUNICATION FROM STAFF Building Official Marka commented on a proposal by Dakota Rail to have Pick Industries repair railroad cars. They are not proposing to build a building. A representative for Dakota Rail commented on the purpose of the request to renovate railroad car decks. The site will have fire extinguishers and the zoning is industrial already. They would begin immediately. Discussion followed on the hours of work on the cars and the possibility of sandblasting, painting and welding on the site. The representative will verify that will not be a possibility. City Attorney Barry Anderson commented this is not a legal question but it would be useful to get a firm understanding with Pick Industries of what is to be done over the 5 months. He suggested that Pick Industries, Dakota Rail and the City draw up an agreement to clear up any questions. This issue is for Planning Commission information and the City Council will act on the issue. 4 0 HUTCHINSON PLANNING COMMISSION MINUTES 2119191 • Building Official Marka commented on the Bob Elliott request. Mr. Elliott has a 3 year lease from Quast's for parking. Mr. Marka will issue the permit with the consensus of Planning Commission. 6. ADJOURNMENT There being no further business the meeting was adjourned at 9:40 p.m. 0 5 REGUL7iR COUNCIL MEETIING FEBRUARY 26, 1991 . WIATER & SEWER FUND 1990 HTC workstudy 479.03 Logis Dec comp service 819.29 1991 *withhold Tax Acct employer contribution 747.10 *PERA employer contribution 421.11 *Moraine Park Tech reg- M.Graham 45.75 *Best Western lodging- M.Graham 111.00 *MPCA return of grant funds 44,305.00 Aagard West Feb curbside & apt 1,397.10 Ashbrook -Simon filters & seals 836.93 Automation Supply disks 17.31 Big Bear. ladder 94.99 Cedar Computer Center printer stand 181.08 Certified Lab darathene 76.80 Curtin Scientific lab supplies 90.94 DPC chlorine 375.40 Envirex skimmer wipers 132.00 Graham, Marion travel expenses 63.17 Hach Co. lab supplies 104.92 Hotsy Corp ripper 345.00 Hutch Utilities electricity 436.82 Hutch Mftg pipe & elbows 90.00 I.T.L. Patch emblems 183.04 • IEQ nozzles 620.00 Logis Jan comp service 1,006.30 Marco folders 16.36 MN Valley Testing testing 194.00 Quest Engineering pressure gauge 28.04 Riviera Financial Sery filters 653.70 Share Corp detergent 119.36 Standard Printing sheet protectors 19.77 U.S.Treasury double payment 18.38 United Lab solvent 186.06 Waldor Pump pump gear 100.54 Water Products meters & turbo 1,993.00 WPCF 2 memberships 110.00 TOTAL $56,419.29 CEN TRAL GARAGE 1990 Carquest Auto tankheater 27.13 1991 *withhold Tax Acct employer contribution 90.99 *PERA employer contribution 53.29 Brandon Tire dismount 6.50 . Bremix Concret- silica sand 58.50 Crow River Auto repair 77.71 Farm & Home paint 84.75 Glencoe Ford filter kit 22.25 // -7q. 2 I1 & L Mesabi cutting edges 210.00 Iron iron 184.08 69.58 . Hutch Hutch Wholesale supplies Jer_abek Machine parts 114.12 Long Lake Ford cutting edge 75.60 MacQueen Equip waffers 468.00 State Treasurer auction list 25.00 UBC supplies 134.42 wigen Motor repair 561.07 27.32 TOTAL $2,262.99 GENERAL FUND 1990 Ericksons More 4 groceries 3.29 HTC workstudy students 1,375.96 Carr Flowers plants & baskets 32.45 Cash wise groceries 2.57 Hutch Telephone phone equipment 2,620.78 Schmeling oil kerosene 27.32 Hansen Gravel granite 348.75 Gall's helmets 688.52 Logis computer & Dec service 9,177.86 1991 Tax Acct employer contribution 4,306.03 • *Withhold *MN Chap,IAAI reg -G. Field 95.00 170.00 *MN Asphalt Pavement reg- L.Huhn & Q.Larson *Chanhassen Dinner Theatre 39 tickets 1,033.50 *DNR registration fees 221.00 *pERA employer contribution 4,912.70 *Commissioner of Revenue Jan arena sales tax 109.77 *DNR registration fees 37.00 *DNR registration fees 190.00 A & B Electric service 91.07 Allen Office supplies 10.09 American Risk Feb services 800.00 Arnold & McDowell Feb prof services 3,084.00 Arnold & McDowell prof services 3,741.00 Bennett Office cover letters 33.40 Bentz, Rita register notary 5.00 Big Bear equipment 34.99 Bureau of Criminal Appr reg- S.Mogard 60.00 Bus Records Corp mtce contract 975.00 Cash Wise cookies 23.49 Century Labs cleaning supplies 219.06 Clarey's Safety gloves & repair kits 118.80 Com of Transportation hangar payment 700.00 Copy Equipment repair & paper 149.63 County Treasurer DL fees 142.00 Earl Andersen orange flags 19.50 . Flaherty Equip lamp 8.90 FMAM resv- G.Field 11.00 Front Line Plus helmet parts 92.60 Goeders, Eileen Estate contract payment 1,500.00 9 Gopher Sign Great Plains • Guardian Pest Harris Mechanical ETC Hutch Public Schools Hutch Iron Hutch Utilities Hutch Plumbing & Htg Hutch Med Center I.T.L. Patch Indep Info Service Jensen, Rollie Johnson, Al K -Mart Karg, Larry Kustom Signals Lab Safety Supply Latzig, Marvin Law Enforcement Equip Logis Mankato Mobile Radio Marco Marka, Jim McGarvey Coffee McLeod Cty Fire Chiefs MN Sports Fed . MN Rec & Park MN Assc Cemetery Officials MN Blueprint Northern States Supply Ordway Peterson Bus Service Pitney Bowes Rannow Electric Rasmussen, Brett Schlueter Refrigeration Share Corp Shopko Softball Masters Magazine Sorensen Farm Spectacle Shoppe Standard Printing Tri County Water Two Way Com UBC UBC Underground Grill Up & Away Balloons US West Viking Office Prod Xerox • Zee Medical Service Ziemer, Greg signs 108.65 supplies 209.79 service 17.50 repair 101.50 First Responder Class 1,050.00 rent 142.50 iron 16.19 electricity 9,632.72 service call 48.00 physicals 80.00 emblems 520.96 renewal 250.00 scoreboard repair 45.00 gas key refund 30.00 shoe polish 6.36 labeler 26.12 repair 160.65 coveralls 125.49 bus signs 10.91 name bars 21.45 Jan comp service 17,396.27 radio repair 198.90 folders 76.07 safety glasses 73.00 coffee 54.90 1991 dues 100.00 tournament sanctions 70.00 1991 dues 75.00 1991 dues 130.00 paper 66.95 supplies 88.83 46 reservations 746.00 bus trip 220.00 mtce contract & update 369.00 water heater repair 33.50 broomball official 45.00 repair 27.50 cleaners 216.07 film & photos 24.57 subscription 12.00 saw parts 27.80 eyewear 270.00 supplies 67.70 softener rental 34.50 mic & battery 173.55 supplies 191.28 supplies 83.64 meals 20.67 Sr. Ball balloons 20.00 Feb service 98.54 labels 35.86 usage & supplies 1,063.61 supplies 58.60 overpymt of league fees 25.00 TOTAL $71,970.13 4 to BO FU TDS YOU C ENTER *Withhold Tax Acct *PERA 1990 TAX INC CONST FUND Jensen & Gordon Environet Pace Inc County Treasurer Wilson Dev Service BONDS OF 1981 First Chicago 1981 FIRE HALL DEBT SERV First Chicago LIQUOR FUND Johnson Bros Ed Phillips & Sons • Griggs, Cooper Quality Wines Hutch Telephone Hutch Utilities City of Hutch City of Hutch Frontline Directory City of Hutchinson Withhold Tax MIT License Bev PERA City of Hutch Com of Revenue Friendly Bev Locher Bros Henry's Foods Coca Cola Northland Bev American Linen Chamber of Commerce Marco Dunker Sanitation Coast to Coast Sprengler Trucking employer contribution 59.98 employer contribution 35.12 TOTAL $95.10 title opinion 150.00 appl #2 2,281.00 prof services 198.75 last half taxes 2,273.69 relocation fees 1,980.00 686.00 TOTAL $6,883.44 agent fees 400.00 agent fees 400.00 wine & liquor 5,252.10 wine & liquor 2,915.89 wine & liquor 3,647.48 wine & liquor 4,432.88 telephone 77.34 elec & gas 669.85 ins & gen liab 1,509.40 lottery sales 686.00 ads 155.80 payroll 3,965.38 emloyer contribution 281.52 alcohol seminar 150.00 employer contribution 161.88 lottery sales 240.00 Feb sales tax 7,507.85 beer 835.55 beer 11,928.80 supplies 1,418.10 supplies 279.90 supplies 132.20 Jan service 21.57 1991 membership 290.00 supplies 104.00 Jan refuse charges 121.28 supplies 29.09 trucking 471.09 TOTAL $47,284.95 • -- --c -/l y _c_ __ t • f n. IGO�1 FOR YOURS INFORMATION ��JAuunG.7.- • •.__ - - -_ -` _ ____.- r ry - - -- . -___ -_ " ".. — —. ' 'ToiAL - - I`_Tq 4 4'us;G/ — — .' "_. ° ° °� ... ` `_ � �_. • • `_TO / /qL 1 1 11AZ — —6y Z a0 1 03._ . 795' ' j- 5 IZ C ' C/ Y r r V � .iG. 4 ✓Lt)ZI } �- t t t � 1 � ..__ - -._ _ _ _ - -i72 _. _ _ j t ' ' F / p ' � c c4 V ��J . 4 ✓ } - --. -, � a 76zS— i - i . ,rs 9 l3 s s 7i i i(1 . . I / 1L:_ 7 - , 17 _. _ _- 4 4. - - i .PSO I 953 lit _ ?L -9 i i t I I � �avl -__ t -- - -- o I 1 1Ik . 6 _ U ' - 9 t _ _ - -. 57E/ I -. _ _ I o ._ 6 _-- . .S _ I 7 72-3 9zz`7�_....I. _ _..89 _ _t•i71� - - - -- - DAVID H. ARNOLD • February 20, 1991 OF COt1NlII CHARLES R. CARIIICHAEL" WLLLIAM W. CAMERON Al3NOLD & MCDOWELL ATTORNEYS AT LAW SS81 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 600- 343 -4545 FAE(6W)545-1793 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON 501 SOUTH FOURTH STREET PRTNCETON, MINNESOTA 55371 (612)389-2214 FAR (612) 309-5506 FOR YOUR INFORMATION Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Wal -Mart Issues Our File No. 3244 -90 -0036 Dear Gary: is I thought the Council would be interested in a copy of Attorney James Malecki's letter of February 14, 1991. Apparently, there are negotiations going on between Wal -Mart and various property owners, including Mr. and Mrs. Sturges. For the information of the Council, I am also passing along a copy of the easement executed by Mr. and Mrs. Sturges which was duly recorded in the office of the McLeod County Recorder. Despite Mr. Malecki's comments in paragraph 4 of the letter, you will see that the easement itself specifically reflects that the City has the discretion as to when a buried pipe or buried storm sewer drain should be constructed. There is no action presently recaired on this matter and the above is simply for your information. Thank you. Best personal regards. Ve G. wry Anderson GBA:lm • Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION GARY D. MCDCWELL STEVEN A. ANDERSON O. BARRY ANDERSON* STEVEN S. HOOF LAURA E. PRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. McOEE TIMOTHY W. FAFINSEI February 20, 1991 OF COt1NlII CHARLES R. CARIIICHAEL" WLLLIAM W. CAMERON Al3NOLD & MCDOWELL ATTORNEYS AT LAW SS81 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 600- 343 -4545 FAE(6W)545-1793 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON 501 SOUTH FOURTH STREET PRTNCETON, MINNESOTA 55371 (612)389-2214 FAR (612) 309-5506 FOR YOUR INFORMATION Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Wal -Mart Issues Our File No. 3244 -90 -0036 Dear Gary: is I thought the Council would be interested in a copy of Attorney James Malecki's letter of February 14, 1991. Apparently, there are negotiations going on between Wal -Mart and various property owners, including Mr. and Mrs. Sturges. For the information of the Council, I am also passing along a copy of the easement executed by Mr. and Mrs. Sturges which was duly recorded in the office of the McLeod County Recorder. Despite Mr. Malecki's comments in paragraph 4 of the letter, you will see that the easement itself specifically reflects that the City has the discretion as to when a buried pipe or buried storm sewer drain should be constructed. There is no action presently recaired on this matter and the above is simply for your information. Thank you. Best personal regards. Ve G. wry Anderson GBA:lm • Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION LAW OPFICE9 I�} FEB 151991 GISLASON, DOSLAND, HUNTER & MALECKI U,{ A PARTNERSHIP INCLUDING A PROFESSIONAL ASSOCIATION u NEW ULM OFFICE SIDNEY P. GISLASON 11906 -19531 STATE AND CENTER STREETS C. ALLEN DOSLAND P.O. SOZ ASS DAVID W. STURGES• DONALD F. HUNTER. P. A ' NEW ULM. MINNESOTA 36073 R. STEPHEN TILLITT JAMES H. MALECKI TELEPHONE: 507 354-31 11 MARK S. ULLERY DANIEL A. GISLASON TELECOPIER! 507 354-9447 REED N. GLAWE' ROBERT M. HALVORSON' WADE R. WACHOLZ C. THOMAS WILSON MINNEAPOLIS OFFICE BEVERLY BABCOCK KRANZ DAVID D. ALSOP JEFF C. BRAEGELMANN RUTH ANN WEBSTER OPUS CENTER NOEL L. PHIFER BARRY G. VERMEER SUITE 213E LAURA L. MYSLIS GARY W. KOCH' 9900 OREN ROAD EAST DANIEL A. BECKMAN WILLIAM A. MOELLER' P.O. BO% 5297 ANNE T. JOHNSON TIMOTHY P. TOSIN' MINNETONKA. MINNESOTA 55343 -2397 ELLIOT L. OLSEN KURT D. JOH^ISON TELEPHONE: 612 - 933 -9900 LISA J. HALL •• ROGER H -GROSS TELECOPIER: 612 -933 -0242 REPLY To New Ulm ...,...P 9... ,......... February 14, 1991 F ... L .......... Mr. and Mrs. Delmer Sturges Route 2, Box 34 Hutchinson, MN 55350 Re: Wal -Mart Easement I l l `'J n I L t � U Our File No. 10759 -002 Dear Doris and Delmer: • I have now reviewed, on a preliminary basis, the pro- posed permanent drainage and temporary construction easement sent to you by the agents for Wal -Mart, and offer the following ob- servations /comments with respect thereto: 1. As I you have noted, your last name is misspelled throughout the document. 2. There is no information in the documents that I have been furnished, as concerns the quantity of water that one might reasonably expect to be discharged into the open ditch from the Wal- Mart property into the future. I do believe that you are entitled to have information in this regard as a part of your decision - making process. Obviously, you would not want to be granting an easement to Wal -Mart if the volume of water or velocity of discharge into the open ditch will over - burden the ditch causing problems either for yourselves, or property owners downstream from the Wal -Mart dis- charge point. 3. I am unable to completely visualize the nature of the structure that Wal -Mart proposes to construct in the open ditch at the point where they will be discharging water into the ditch. My presumption is that the structure will consist of stone riprap • material on the bottom and sides of the ditch in the area where the Wal -Mart discharge pipe will be located, and that the purpose of Allorneys also atlmllletl in 'to.a 'Wisconsin 1Illlnols GISLASON, DOSLAND, HUNTER & MALECKI PAGE Z . Mr. and Mrs. Delmer Sturges February 14, 1991 the structure is to minimize erosion from the ditch sidewalls and bottom, in the area where the Wal -Mart discharge will occur. I do believe you should have a written description in layman's terms, of the structure contemplated by Wal -Mart to supplement the tech- nical drawings that are attached to the proposed agreement. 4. I am not sure if the Wal -Mart people are aware of the easement that you folks previously granted to the City of Hutchinson as a part of the settlement of your litigation with the City of Hutchinson back in 1989. I am concerned that certain provisions of the proposed Wal -Mart easement may conflict with the provisions of the easement that you previously gave to the City of Hutchinson. As you may recall, the easement that you gave to the City of Hutchinson contained provisions with respect to the possible eventual closure of the open ditch across your lands and the installation of a buried y �t storm sewer drain pipe to replace the open ditch. You folks were a. /,,, concerned at the time we settled the litigation with the City of PP Hutchinson that the presence of the open ditch on your lands would Y' time diminish the value of your lands, and that a buried storm sewer drain would have been the preferred approach in terms of pre - serving the value of your land. The City of Hutchinson was not finan- cially able to consent to a buried storm sewer drain at the time of our agreement in 1989, but the easement agreement that you gave at that time contemplated the possibility that the open ditch would be closed at some time in the future. By granting the easement proposed by Wal -Mart, you would, absent modification to the Wal -Mart proposed easement, need to have the agreement and consent of Wal -Mart to a future closure of the open ditch and replacement of same with a buried storm sewer drain pipe. I do believe that the easement proposed by Wal -Mart at Paragraphs 4, 8 and elsewhere should be modified to preserve your right to po*_entionally have the City of Hutchinson close the open ditch and substitute a buried storm sewer drain for , ,same. If in fact the discharge from Wal -Mart into the open ditch will result in the possible need for a substantially larger buried storm sewer drain than would be true given the present discharge into the ditch, then I believe you should be compensated for this fact. 5. The easement as proposed calls only for a nominal con- sideration to be paid to you. The letter from Mr. Bray suggests AP that the consideration could be increased to cover your out -of- pocket legal expenses. Because you are under no obligation to give any easement to ' -Mart, I do believe that for the reasons outlined above, you are entitled to consideration from Wal -Mart beyond nominal or out -of- pocket legal expense consideration in return for your agree- ment to give them the easement that they are asking for. GISLASON, DOSLAND, HUNTER Sa MALECSI PAGE 3 Mr. and Mrs. Delmer Sturges February 14, 1991 I am sending a copy of this letter to Mr. Bray and to Attorney McGraw. I will look forward to receipt of word from you or them as concerns the issues raised above. Sincerely yours, JHM:cw James H. Malecki cc. Mr. Robert Bray L Mr. Ron McGraw • u • i f. EASEMENT In return for the payment to them of $15,000, the receipt of which is hereby acknowledged, Delmer Sturges and Doris Sturges, husband and wife, of the County of McLeod, State of Minnesota, hereinafter referred to as "GRANTORS," do hereby grant, bargain, and convey to the City of Hutchinson, a Minnesota municipal corporation, its heirs and assigns, a perpetual easement and right- of-way for the location, establishment, construction, and maintenance of an open drainage ditch (subject to the conditions recited hereinafter) approximately 90 feet in width and 665 feet in length, in a corridor over and across the Southwest Quarter (SW 1 /4) of the Northeast Quarter (NE 1/4) of Section 12, Township • 116N, Range 30W, McLeod County, Minnesota, said corridor being located over and across said Southwest Quarter (SW 1/4) of the Northeast Quarter (NE 1/4) of Section 12- 116N -30W, as shown on the surveyor's sketch dated September 11, 1987, marked Exhibit "A," attached hereto and made a part hereof by reference. The grant of this easement to include the grant of reasonable access over lands adjacent to said open ditch for future maintenance purposes, provided that any future maintenance work so undertaken is done in such a manner as to minimize crop or other damage to the adjacent lands. The sole purpose for the grant of the within easement is for said open drainage ditch or later buried pipe or buried storm sewer drain to receive storm sewer drainage waters discharged or to be • discharged by the City of Hutchinson into said drainage ditch or 411 412 later buried pipe or buried storm sewer drain. • As additional consideration for the grant of the within easement and as a condition for the continuation of the easement, GRANTORS and their heirs and assigns shall have the perpetual right, without fee, cost or expense, to drain their lands in-the Southwest Quarter (SW 1/4) of the Northeast Quarter (NE 1/4), Section 12- 116N- 30W,.into the open drainage ditch or later buried pipe or buried storm sewer drain, to be located within the easement granted hereby. It is understood that the permission to drain is granted by the City solely for agricultural purposes. As additional consideration for the grant of the within easement and as a condition for the continuation of the easement, the City of Hutchinson shall, at such time in the future as real estate development conditions on or near the Southwest Quarter (SW . 1/4) of the Northeast Quarter (NE 1/4) of Section 12- 116N -30W warrant and at the discretion of the City, convert the open drainage ditch presently permitted by the within easement into a buried pipe or buried storm sewer drain, at which time the easement granted hereby shall, without further action by GRANTORS, their heirs or assigns, be modified or amended to provide to the City of Hutchinson, a perpetual easement for the location, establishment, construction and maintenance of a buried pipe or buried storm sewer drain within the corridor described herein above, with rights to the use of the surface above said buried pipe or buried storm sewer drain to revert to GRANTORS, their heirs, and assigns, provided that the exercise of said rights with respect to the use of the surface lands above said buried storm sewer pipe or storm sewer • LJ drain shall in no way interfere with or otherwise harm the continued operation and maintenance of said buried pipe or buried storm sewer drain by the City of Hutchinson. Dated this day of May, 1989. WA • STATE OF MINNESOTA) ) ss. COUNTY OF MCLEOD ) Doris Sturge The foregoing instrument was acknowledged before me this ;25 l4 day of May, 1989, by Delmer Sturges and Doris Sturges, husband and wife, Grantors. x , 4� ;�- h ' No ry Public Drafted by: G. Barry Anderson ARNOLD & McDOWELL 101 Park Place Hutchinson, Mn. 55350 Telephone (612) 587 -7575 Attorney I.D. No. 196X GARY A. HAVEMEIER u u NOTARY PUBLIC - MINNESOTA , A y � MEEKER COUNTY f `` s:v My commission Expires June 12.1991 413 0 414 4. lr;L 1 • 1? DftO4 LOCATION IN EAST NIL/ or sacto" on. TOMSMF IN ""Tit. mmu so VIEST. F II r-ft I r _ I R ;.ZT 2 &.K I V :Y NO H I II 1 I I 1 I I SIN I.A Exhibit "A" FOR YOUR INFORMATION • Hutchinson Safety Council Minutes January 28, 1991 Members present: See enclosed list. President George Field brought the meeting to order. A moment of silence was requested. A motion was made and 2nd to approve the minutes as amended. The minutes were amended to read that along with the executive board a member- at large would be appointed. Les Linder was voted in as the member -at large. In replacement of Jim Basal, who was scheduled to give the program, Jim Faber spoke on fire and loss of life in Minnesota. Old Business MN DOT representative Carl Runke stated that a new reflector tape will be used at the intersection of HWY 15„ 22, and 7 in an attempt to improve the delineation of lanes at that site. New Business John Rodeberg addressed a letter requesting that MN DOT review the striping of lanes on HWY 15, 22, and 7 intersection and also for striping Main Street and Washington Avenue intersection to help facilitate • the proper turning of trucks from Washington on to Main Street. Motion was made and seconded to approve mailing of the letter. Postage bill of $25.00 was approved for payment to Joyce Rix. Les Smith requested the city inspect a section of poor sidewalk between Monroe and Erie Streets. The next meeting will be February 28, 1991. Saving Balance: $181.59 NO 7 9 ;?5. 0 U 38 -- There being no further Business, The meeting was adjourned at 8 12:52 P.M. Checking Balance: / V 'A 50 00 Antlk 4 0( 1 �.•fN I> hl,.}c /1Wt P/``1rVU,11t7 Tuyce 12'x, P�Sn �< e